Newark City Council
June 25, 2026

AGENDA
Thursday, June 25, 2026
7:00 P.M.

Michael K. Hannon, Mayor
Matthew Jorgens, Vice Mayor
Terrence Grindall, Council Member
Julie Del Catancio, Council Member
Eve Marie Little, Council Member
A. ROLL CALL
B. PRESENTATIONS

1. Introduction of Employees

2. BART Presentation
C. PUBLIC COMMENT
The public is invited to address the City Council on any item not listed on the agenda. Public Comments are generally limited to 5 minutes per speaker. Please note that State law prohibits the Council from acting on non-agenda items.

D. CONSENT CALENDAR
Consent Calendar items are considered to be routine and may be approved by one motion.

There will be no separate discussion on these items unless there is a request by a Council Member, a staff member, or a member of the public to remove an item for separate discussion and action.

1. Approval of Audited Demands

2. Approval of June 11, 2026 City Council Minutes

3. Adopt a resolution authorizing the City Manager to execute two master funding agreements with the Alameda County Transportation Commission
June 25, 2026 City Council Regular Meeting                        Page Number 1 of 4

4. Adopt a resolution authorizing the City Manager to execute a multi-year software as a service agreement with ClearGov, Inc. for cloud-based budget development, capital improvement planning, performance management, reporting, and transparency tools in an amount not to exceed $292,000

5. Adopt a Resolution to Accept Bid No. 2026-518 and Award a Contract to PC Solutions & Integration, Inc. for the Core Network Equipment Replacement Project in an Amount Not to Exceed $350,476.11 and Approve a Budget Amendment

6. Adopt a resolution authorizing the City Manager to execute a three-year cooperation agreement for fiscal years 2027-2029 with Alameda County for participation in the Alameda County Urban County for the Community Development Block Grant (CDBG) Program

7. Approval of the plans and specifications and adoption of a resolution for acceptance of bid and award of contract for the Base Bid and Additive Alternate Bids No. 8 and No. 9 to G. Bortolotto & Company, Inc. for Fiscal Year 2026 Annual Asphalt Concrete Street Overlay Program Project No. CIPA10005.FY2026 (Phase 2) in the amount of $1,042,000

8. Adopt a resolution approving the Second Amendment to the Memorandum of Understanding with the Alameda County Environmental Health Department (ACEHD) for inspections of Tier 1 and Tier 2 Commercial Edible Food Generators

9. Approve a resolution authorizing the City Manager to execute a second amendment to an agreement with the Alameda County Fire Department for fire truck parts and service in an additional amount not to exceed $400,000 and amending the budget.

10. Adopt a resolution approving a third amendment to the contractual services agreement with Gachina Landscape Management, Inc. to provide landscaping services in an additional amount not to exceed $120,000 through October 31, 2026
E. PUBLIC HEARINGS

1. Conduct public hearing and adopt a resolution approving the 2026-2031 Capital Improvement Plan

2. Public hearing and adopt a resolution approving the Thornton Avenue Overlay, Phase 1 (Interstate 880 to Olive Street)($4,070,000) and Traffic Signal Interconnect (Construction)($10,000,000) projects in the 2026-2031 Capital Improvement Plan

3. Public hearing and adopt a resolution approving the Thornton Avenue Complete Streets - Hickory to Gateway ($12,000,000) project in the 2026-2031 Capital Improvement Plan

4. Public hearing and adopt a resolution approving the Lakeshore Park New Interim Restroom ($80,000) and Lakeshore Park New Pathway Lighting ($200,000) projects for inclusion in the 2026-2031 Capital Improvement Plan
F. OTHER BUSINESS
June 25, 2026 City Council Regular Meeting                        Page Number 2 of 4

1. Conduct a study session to receive information and provide feedback on a development concept proposal for 5311 Central Avenue.

2. Conduct a study session to receive information and provide feedback on a development concept proposal for 8000 and 8100 Jarvis Avenue.

3. Adopt a resolution approving the 2026-2028 Biennial Budget

4. Provide direction regarding potential placement of proposed ballot measure updating business license tax and receive an overview of business/stakeholder engagement and feedback regarding proposed ballot measure

5. Adopt a resolution approving amendments to the City of Newark Salary Schedule effective July 1, 2026
G. CITY MANAGER UPDATES
H. CITY COUNCIL MATTERS
City Council Members report on attendance at intergovernmental agency meetings, conferences, and seminars since the last meeting. City Council Members may also announce upcoming events and coordinate attendance; report on local events attended since the last meeting; and make brief comments on issues of concern.

I. CLOSED SESSION
J. ADJOURNMENT

MEETING INFORMATION
Members of the public may attend the meeting in person, watch online, or watch on Cable Channel 26. The ability to observe online or Cable Channel 26 is predicated on those technologies being available and functioning without technical difficulties.  Should those platforms not be available, or become non-functioning, or should the City Council otherwise encounter technical difficulties that make those platforms unavailable, the City Council will proceed with business in person unless otherwise prohibited by law.

How to view the meeting remotely
Livestream online at YouTube: https://www.youtube.com/@cityofnewark3077/streams. Copy/paste the YouTube URL into your browser if the link does not automatically open.

Cable Channel 26 - if the meeting does not broadcast live, please contact your service provider and request the City of Newark channel lineup.

Zoom will no longer be available for public participation unless required by Assembly Bill 2449. Should a Council Member or the Mayor attend the meeting via Zoom.com pursuant to Assembly Bill 2449, then the Webinar ID 894 0528 9053 will be activated.  The Mayor will make an announcement at the beginning of the meeting that the City will be allowing public comment via Zoom.  Raise your virtual hand to notify the City Clerk that you would like to speak during the item that you wish to speak on.

June 25, 2026 City Council Regular Meeting                        Page Number 3 of 4 speak during the item that you wish to speak on.

How to submit written Public Comment
Send an email to City Clerk by 3:00 p.m. the day of the meeting.  Please identify the agenda item number in the subject line of your email.  Emails will be compiled into one file and will be distributed to the City Council before the meeting. No question shall be asked of a council member, city staff, or an audience member except through the Mayor. No person shall interrupt the meeting. Any person who refuses to carry out instructions given by the Mayor for the purpose of maintaining order may be guilty of an infraction and may result in removal from the meeting.

Council Meeting Access/Materials
The agenda packet is available for review at Agendas and Minutes. The packet is typically posted to the City website the Friday before the meeting, but no later than 72 hours before the meeting. Pursuant to Government Code 54957.5, supplemental materials distributed less than 72 hours before this meeting, to a majority of the City Council, will be made available for public inspection at this meeting and will be made available for public inspection during regular business hours at the David W. Smith City Hall, 37101 Newark Boulevard, Newark CA.  Materials prepared by City staff and distributed during the meeting are available for public inspection at the meeting or after the meeting if prepared by some other person. Documents related to closed session items or are exempt from disclosure will not be made available for public inspection. For those persons who require special accommodations, please contact the [email protected] at least two days prior to the meeting at  City Clerk or 510-578-4266.

Certification of Meeting Notice and Agenda Posting
This notice and agenda were posted on the City’s website and at the City Hall bulletin board located at 37101 Newark Boulevard, Newark, CA, at least 72 hours prior to the meeting date, in accordance with the Ralph M. Brown Act.

Mission Statement
It is our mission to serve and partner with our community to continually enhance the quality of life of everyone in Newark.

Senior Staff Members
David J. Benoun
City Manager
Lenka Hovorka
Assistant City Manager
Kristopher J. Kokotaylo
City Attorney
Steven Turner
Community Development Director
Edwin Miranda
CIO/Information Technology Director
Krysten Lee
Finance Director
Brittney Frye
Human Resources Director
Jonathan Arguello
Police Chief
Howard Young
Public Works Director
Neetu Salwan
City Clerk
Ryan Nishimoto
ACFD Deputy Chief
Colleen Lettire
Communications and Public Engagement Manager
Roya Gonzalez
Strategic Initiatives Manager
Recreation and Community Services Interim Director
June 25, 2026 City Council Regular Meeting                        Page Number 4 of 4 Item  B. 1.

DATE 06/25/2026
TO Honorable Mayor and City Council Members
FROM Neetu Salwan, City Clerk
SUBJECT    Introduction of Employees
Police Officer Miranda Heckman and Police Officer Maria Gonzalez-Alvarez will be introduced at the meeting.

Item  B. 2.

DATE 06/25/2026
TO Honorable Mayor and City Council Members
FROM Lenka Hovorka, Assistant City Manager
SUBJECT    BART Presentation
Informational Presentation by BART Representative: 2026: A Defining Year for BART.

Attachments
BART Presentation
2026: A Defining Year for BART
Newark City Council
June 25, 2026
2 San Francisco Bay Area Rapid Transit District
The New BART – Safer and Cleaner
New Fare Gates Systemwide
Make Riders Feel Safer
High Customer Satisfaction
and Onboard Ratings
Focus on Presence
Crime Fell 41% in 2025
3 San Francisco Bay Area Rapid Transit District
The New BART – Station Enhancements
Improved LED Lighting Escalator Replacement
And Repair
Tap And Ride Payments
4 San Francisco Bay Area Rapid Transit District
The New BART- Community Connection
Art, Culture & Activations Better Schedule Alignment with Peer Operators
Innovative Fare Products
Like Clipper START and BayPass
5 5 San Francisco Bay Area Rapid Transit District
• BART depended on fares to run service more
than almost any other transit agency
• Today, fare revenue is down $300-400M due
to remote work and post-pandemic travel
patterns
• $1.2B operating budget, with $370M+
structural deficit beginning in Fiscal Year 2027
• Ridership, fare revenue growth, and cost
controls are part of the solution, but other
revenue is needed
BART’s Cost and Revenue Structure
6 San Francisco Bay Area Rapid Transit District
BART Operations are Efficient
• BART has one of the lowest operating costs per
passenger mile for peer transit agencies
• BART operating costs are growing below
inflation and at the slowest rate of peer agencies
• Only 40% of BART’s operating costs scale directly
with service levels
• Cutting BART operating expenses requires
disproportionate service reductions and puts
revenues from fares at risk
US Heavy Rail Operators
Cost Per Passenger Mile FY23
7 San Francisco Bay Area Rapid Transit District
Accountability and Oversight at BART
• BART’s Office of the Inspector General (OIG) conducts performance audits and investigates allegations of waste, fraud, and abuse
• An Audit Committee advises the BART Board and works with the OIG to implement efficiencies in operations, reporting, and complaints
• BART is subject to the independent, multi-phase financial efficiency review included in Senate Bill 63.
• Phase 1 report found BART saved more than $516M in operating costs through service reductions, workforce controls, and operational efficiencies between 2019 – 2025 • The BART Board adopted the report’s recommendations on June 11 to further enhance revenue and reduce costs
• A Phase 2 review will be conducted if a regional transit measure is passed in November 8 San Francisco Bay Area Rapid Transit District
November 2026 Ballot Measure
• SB 63 authorizes a 5-county sales tax
measure: 0.5% in Alameda, Contra Costa,
San Mateo and Santa Clara and 1% in San
Francisco
• If approved by voters, provides BART
operations $310M annually beginning in
FY28
• Also provides funding for Tri-Delta Transit,
County Connection, other transit operators
and road repairs
• BART would still find $50-70M in efficiencies
and cost trimming to balance budget
Loans available to BART
• State and federal loans are available to
cover running service until proceeds from a
regional measure become available
• Loans must be paid back with interest
• Loan funds will only be used if BART has a
repayment plan in place
Potential New Funding & Use of Loans
9 San Francisco Bay Area Rapid Transit District
FY27: Planning for Multiple Futures
Financial Stability
• Planning for multiple futures
• Ongoing efficiencies & cost saving
efforts
Focus on the Customer:
• Retain high customer satisfaction
• Continue clean and safe
• Next Generation Fare Gates
• Reliability & Strategic Systemwide
Investment
• Station & Infrastructure
Improvements
• Clipper 2
Measure Passes: Base Budget
Continue to Deliver High Quality Transit
& Ensure Financial Stability
Measures Fails: Alternative Budget
$300M+ in budget cuts and deferrals
Near Term Budget Actions
Nov 2026
General
Election
10 San Francisco Bay Area Rapid Transit District
Measure Fails - Alternative Service Plan
If no additional revenue is secured, a combination of actions would be needed to close BART’s $376M deficit:
• Cuts would begin in January 2027
• Cumulative 70% reduction in service:
• 9pm closure
• 3-line service with 30-minute train frequencies
• Up to 15 station closures and/or 25% of system track miles beginning in July 2027 • Fare and parking increases of up to 50%
• Approximately 1,200 Layoffs
• Reduction in system support services like police and cleaning 11 San Francisco Bay Area Rapid Transit District
• BART is supporting the Bay Area’s World
Cup matches with:
• Longer Trains
• Additional staff and security
• Directional signage
• Special train announcements
• Late-night express trains
• BART is also connecting riders to fan
zones, watch parties, and cultural events
held throughout the Bay Area
BART Welcomes 2026 FIFA World Cup
12 San Francisco Bay Area Rapid Transit District
Liz Ames
District 6 Director
[email protected]
Bradley Dunn
Manager of Local Gov. and Community
Relations
[email protected]
(510) 406-2987
Find us on Social:

X: @SFBART
IG: @SFbayarearapidtransit
TikTok: @SFBART
We Want To Hear From You
Director Liz Ames with fellow BART Directors, BART General Manager, and Executive Staff during a recent visit with Rep. Zoe Lofgren in Washington, D.C.

Item  D. 1.

DATE 06/25/2026
TO Honorable Mayor and City Council Members
FROM
SUBJECT    Approval of Audited Demands
Attachments
Audited Demands 05.28.26
Audited Demands 06.03.26

Item  D. 2.

DATE 06/25/2026
TO Honorable Mayor and City Council Members
FROM Lenka Hovorka, Assistant City Manager
SUBJECT    Approval of June 11, 2026 City Council Minutes Approval of City Council Minutes for the June 11, 2026 Regular Meeting.

Attachments
June 11 2026 Council meeting Minutes
Thursday, June 11, 2026, Regular Meeting Draft Minutes Page 1 of 4

CITY OF NEWARK

CITY COUNCIL MEETING
Council Chambers
37101 Newark Boulevard, Newark, CA 94560 | (510) 578-4266 | E-mail: [email protected]

DRAFT MINUTES
Thursday, June 11, 2026
7:00 P.M.

A. ROLL CALL
Mayor Hannon called the meeting to order at 7:05 p.m. Vice Mayor Jorgens, Council Members Grindall, Catancio, and Little were present.

Mayor Hannon announced that he would adjourn the meeting in memory of Jack Dane, Newark resident.

B. PRESENTATIONS

1. Presentation by Newark Memorial High School Student Mira Tuttle on Public Art in Newark Mayor Hannon presented a commendation to Newark Memorial High School Student Mira Tuttle.

2. Commending Newark Memorial High School Youth Voter Movement Student Leaders 2026 Mayor Hannon presented a commendation to High School Youth Voter Movement Student Leaders.

3. Introduction of Employee
Mayor Hannon introduced new employee, Environmental Services Manager Amelia Timbers.

C. PUBLIC COMMENT
Former Fremont Mayor Lily Mei and Fremont Planning Commissioner Ben Yee thanked the audience, emphasized community engagement, and highlighted the 5th Annual Asian Heritage Festival. 13 speakers - including Newark residents, youth players, and a cricket academy representative - urged the City to develop dedicated or shared-use cricket facilities due to strong demand and limited access to fields. They highlighted growing participation, long travel distances to other cities, and requested inclusion of cricket infrastructure in future parks planning.

Thursday, June 11, 2026, Regular Meeting Draft Minutes Page 2 of 4 D. CONSENT CALENDAR
No one from the audience requested to speak.

Council Member Catancio moved, Council Member Grindall seconded, to approve Consent Calendar items D.1 to D.5, that the resolutions be numbered consecutively, and that reading of the titles suffice for adoption. The motion passed, 5 AYES.

1. Approval of Audited Demands

2. Approval of May 28, 2026, City Council Minutes

3. Adopt a resolution approving the Road Repair and Accountability Act of 2017 (Senate Bill 1) Fiscal Year 2027 Project List
Resolution No. 11855

4. Adopt a resolution authorizing the City Manager to execute a reimbursement agreement in the amount not to exceed $480,000 and other related documents necessary with Union Pacific Railroad Company to effectuate the Quiet Zones Implementation Project Resolution No. 11856

5. Adopt a resolution authorizing the City Manager to execute a side letter to the franchise agreement with Republic Services regarding credit to commercial and multi-family account holders to resolve the 2025 service disruption
Resolution No. 11857

PUBLIC HEARINGS

1. Hearing to consider property owners' objections to the 2026 Weed Abatement Program and instruction to the Superintendent of Streets to abate public nuisances Assistant City Manager Hovorka provided introductory remarks and project background.

Maintenance Supervisor Dan Cianciarulo gave the staff report recommending approval.

Mayor Hannon opened the public hearing.

No one from the audience requested to speak.

Mayor Hannon closed the public hearing.

The City Council engaged in discussion and asked clarifying questions.

Council Member Little moved, Council Member Grindall seconded, to instruct the Superintendent of Streets to abate the public nuisances. The motion passed, 5 AYES.

2. Public Hearing pursuant to Government Code Section 3502.3, requirements for reporting on City of Newark vacancy rates and recruitment and retention efforts Assistant City Manager Hovorka provided introductory remarks and project background.

Thursday, June 11, 2026, Regular Meeting Draft Minutes Page 3 of 4 Human Resources Director Brittney Frye gave the presentation. The presentation is on file with the City Clerk.

Mayor Hannon opened the public hearing.

No one from the audience requested to speak.

Mayor Hannon closed the public hearing.

The City Council engaged in discussion and asked clarifying questions.

E. OTHER BUSINESS

1. Adopt a resolution approving the City of Newark Senate Bill 707 meeting disruption policy Resolution No. 11858
City Attorney Kristopher Kokotaylo gave the presentation. The presentation is on file with the City Clerk.

The City Council engaged in discussion and asked clarifying questions.

Council Member Catancio moved, and Council Member Grindall seconded, to approve the City of Newark Senate Bill 707 meeting disruption policy. The motion passed, 5 AYES.

F. CITY MANAGER UPDATES
Assistant City Manager Hovorka announced:

1. The Alameda County Minor Home Repair Program provides income-qualifying seniors aged 62 and older with small grants of up to $3,000 to help cover eligible home repairs. For more information or to learn about eligibility requirements, call (510) 567-8280.

2. A full-scale emergency exercise for medical point of dispensing will be held on Saturday, June 13 from 8:00 a.m. to 4:00 p.m. at the BART Union City Station, where Newark Community Emergency Response Team (CERT) members will practice emergency preparedness skills.

3. Take a survey to help shape Newark’s future housing options by sharing your thoughts on what housing should look like in the city. The deadline has been extended to Friday, June 12. For more information or to participate, visit housing.newarkca.gov.

4. A Juneteenth Freedom Day Celebration will be held on Thursday, June 18 from 1:00 p.m. to 5:00 p.m. at the Newark Pavilion, located at 6430 Thornton Ave.

G. CITY COUNCIL MATTERS
Council Member Little shared community highlights including a successful Pokémon meet-and-greet event, as well as the Camp Mission Peak Cub Scout Day Camp, which served 84 youth this season.

She also mentioned efforts to bring a pop-up roller rink to Newark.

Council Member Grindall reported on attending the grand opening of the Timber Senior Apartments alongside the Mayor and Council Member Little. He described the project as a meaningful addition to Thursday, June 11, 2026, Regular Meeting Draft Minutes Page 4 of 4 Newark’s affordable housing options and echoed appreciation for the Mayor’s remarks about the City’s continued focus on expanding housing opportunities.

Mayor Hannon commended Council Member Grindall for his leadership at the opening of a new senior affordable housing complex. He also praised Communications and Public Engagement Manager Colleen Lettire for producing an excellent city newsletter. Council Members were reminded to notify Assistant City Manager Hovorka by June 15 if they were interested in serving as a voting or alternate delegate for the upcoming League of California Cities conference.

Vice Mayor Jorgens added a historical note as part of Newark’s 150th anniversary celebration, pointing out that some of the city’s earliest hotels - the Railroad Hotel (1877) and the Newark Hotel (1882) - played an important role in serving travelers. He reflected on how hospitality has remained a consistent thread in Newark’s economy for nearly 150 years.

Council Member Catancio highlighted recent community and cultural events, commended graduating students and youth participation, and expressed appreciation for recent street improvement projects.

H. CLOSED SESSION
None.

I. ADJOURNMENT
Mayor Hannon adjourned the meeting at 8:49 p.m. in memory of Jack Dane. _____________________________
Neetu Salwan, City Clerk
Item  D. 3.

DATE 06/25/2026
TO Honorable Mayor and City Council Members
FROM Jerrald Yang, Associate Civil Engineer
SUBJECT    Adopt a resolution authorizing the City Manager to execute two master funding agreements with the Alameda County
Transportation Commission
SUMMARY AND RECOMMENDATION
The City of Newark and the Alameda County Transportation Commission (ACTC) have previously executed master funding agreements to provide the City with funding from Measure B, BB, and Vehicle Registration Fees (VRF) as part of the Direct Local Distribution program. These agreements are expiring on June 30, 2026 and new master funding agreements are required to allows these funds to continue to be available to the City to help meet its transportation goals.

Staff recommends that the City Council adopt the proposed resolution authorizing the City Manager to execute the two funding agreements with ACTC.

BACKGROUND
Three revenue streams are included in the master funding agreements with ACTC:

Measure B, Measure BB, and VRF. On November 7, 2000, Measure B was authorized to continue the one-half cent transaction and use tax. Measure B sales tax was collected from 2002 through 2022 and the proceeds must be used to pay for programs and projects outlined in the County's 20-Year Expenditure Plan, as amended. The City's remaining balance as of June 30, 2025, was $1,084,854 and the City expects to draw down this amount through its annual infrastructure improvements.

The VRF program contains proceeds from a $10 per year vehicle registration fee on an annual motor-vehicle registration or renewal that started in 2011. Funds raised by VRF are exclusively used for local transportation purposes, as described in the projects and programs in the expenditure plan approved by Measure F.

Measure BB was authorized by voters to administer the proceeds from a one-half of one percent transaction and use tax applicable from 2015 to 2022, and a full one percent tax applicable from 2022 through 2045. The tax proceeds are to be used to pay for the programs and projects outlined in the County's 30-Year Expenditure Plan, as amended.

Additional information about these programs can be found by visiting https://www.alamedactc.org/funding/direct-local-prog-dist-pay.

DISCUSSION/ANALYSIS
All three funding streams, Measure B, Measure BB, and VRF, require valid agreements with the City and County of Alameda. One master funding agreement addresses the Measure B funding stream which has a deadline for use by June 30, 2027. The original agreement expires June 30, 2026 and the new agreement would be effective as of July 1, 2026. Executing the agreement will secure the City's remaining balance in Measure B funds to be used for transportation improvements.

The second master funding agreement addresses both Measure BB and VRF funding streams. The current master funding agreement expires June 30, 2026, and the new agreement would be effective as of July 1, 2026. This master funding agreement sets the funding allocations to certain programs. These programs are Bicycle and Pedestrian, Local Streets and Roads, Mass Transit, and Paratransit. Measure BB can apply to all programs while VRF only applies to the Local Streets and Roads program.

Each agreement has reporting requirements and the City must report to the County with annual audited financial statements and annual compliance reports to ensure programs and projects are matched with the correct revenue streams and to also ensure these funds are correctly used.

FISCAL IMPACT
Executing both agreements will enable the City to secure Measure B, BB and VRF funding streams and would increase the dollar amounts in the following accounts, which would be used for transportation improvements:

Measure B -        $1,084,854.63 (Funds 281, 282, 283; Account #3000, #3110, #3115) Measure BB -     $6,119,867.49 (Funds 284, 285, 286;  Account #3000) VRF -                     $946,152.96 (Fund 287; Account #3000) Total:                     $8,150,875
STRATEGIC PRIORITY AREA
Boost Financial Resilience and Excellence in Service Delivery Modernize Public Facilities and Infrastructure
REVIEW AND APPROVAL
Prepared by - Jerrald Yang, Associate Civil Engineer
Prepared by - Jerrald Yang, Associate Civil Engineer
Reviewed by - Howard Young, Public Works Director
Reviewed by - Krysten Lee, Finance Director
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - Lenka Hovorka, Assistant City Manager
Attachments
ACTC Resolution
MB Master Agreement
MBB-VRF Master Agreement
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NEWARK AUTHORIZING THE CITY MANAGER TO

EXECUTE TWO MASTER FUNDING AGREEMENTS WITH

THE ALAMEDA COUNTY TRANSPORTATION

COMMISSION FOR DIRECT LOCAL DISTRIBUTION

PAYMENTS UNDER MEASURE B/BB AND VEHICLE

REGISTRATION FEES
WHEREAS, on November 7, 2000, the voters of Alameda County, approved the reauthorization of Measure B, thereby authorizing Alameda County Transportation Improvement Authority (“ACTIA”) to administer the proceeds from a continued one-half cent transaction and use tax (“Measure B”); and
WHEREAS, on November 2, 2010, the voters of Alameda County approved Measure F, the Vehicle Registration Fee (“VRF”) Program, pursuant to Section 65089.20 of the Government Code, thereby authorizing the Alameda County Congestion Management Agency (“ACCMA”) to administer the proceeds from a $10 per year vehicle registration fee on each annual motor-vehicle registration or renewal of registration in Alameda County, starting in May 2011, six months following approval of Measure F; and
WHEREAS, On November 4, 2014, the voters of Alameda County, approved Measure BB, thereby authorizing the Alameda County Transportation Commission to administer the proceeds from a one-half of one percent transaction and use tax applicable from April 1, 2015 through March 31, 2022, and a full one percent tax applicable from April 1, 2022 through March 31, 2045; and
WHEREAS, the Measure B Master Programs Funding Agreement delineate the requirements of the Measure B Direct Local Distribution (“DLD”) funds that have been directly allocated to local jurisdictions and transit operators, as authorized by the Measure B Expenditure Plan; and
WHEREAS, the Measure BB / Vehicle Registration Fee Master Programs Funding Agreement delineates the requirements of the Measure BB and VRF Direct Local Distribution (“DLD”) funds that are directly allocated to local jurisdictions and transit operators, as authorized by the VRF Expenditure Plan, and the Measure BB Expenditure Plan.

NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Newark hereby approves and authorizes the City Manager to execute two Master Programs Funding Agreements with the Alameda County Transportation Commission, attached hereto and incorporated by reference, in a form approved by the City Attorney.

BE IT FURTHER RESOLVED that the City Manager is authorized to take all actions necessary to effectuate the intent of this Resolution.

Alameda CTC Agreement No. A26-0096

2026 MPFA

MEASURE B

MASTER PROGRAMS FUNDING AGREEMENT
between the

ALAMEDA COUNTY TRANSPORTATION COMMISSION
and the

CITY OF NEWARK
This Measure B Master Programs Funding Agreement (“AGREEMENT”), effective the 1st of July 1, 2026, is entered into by and between the Alameda County Transportation Commission (“ALAMEDA CTC”) and the City of Newark (“RECIPIENT”).

RECITALS
A. On November 7, 2000, the voters of Alameda County, pursuant to the provisions of the Local Transportation Authority and Improvement Act, California Public Utilities Code Section 180000 et seq., approved the reauthorization of Measure B, thereby authorizing Alameda County Transportation Improvement Authority (“ACTIA”) to administer the proceeds from a continued one-half cent transaction and use tax (“Measure B”).

B. The Measure B sales tax was collected for a period of 20 years from April 1, 2002, through March 31, 2022. The tax proceeds must be used to pay for the programs and projects outlined in Alameda County’s 20-Year Transportation Expenditure Plan (the “Measure B Expenditure Plan”), as it may be amended.

C. On June 24, 2010, ACTIA and ACCMA took the final actions to create ALAMEDA CTC, a joint powers authority, with all of ACTIA and ACCMA’s functions and responsibilities. Pursuant to resolutions adopted by the ACCMA and ACTIA Boards and the governing body of the ALAMEDA CTC (“COMMISSION”), ACCMA and ACTIA were terminated as of the close of business on February 29, 2012, with ALAMEDA CTC designated as the successor entity. All of its predecessors’ functions and responsibilities have been assigned to, and accepted by, ALAMEDA CTC, including duties related to the Measure B Program.

D. This AGREEMENT delineates the requirements of the Measure B Direct Local Distribution (“DLD”) funds that have been directly allocated to local jurisdictions and transit operators, as authorized by the Measure B Expenditure Plan. Discretionary funds identified in this expenditure plan are not the subject of this AGREEMENT, and RECIPIENT will be required to enter into a separate agreement for those funds.

E. RECIPIENT’s Measure B Audited Financial Statement for Fiscal Year Ended June 30, 2025 reports a Measure B DLD fund balance of $1,084,854.

F. The parties to this AGREEMENT previously entered into a Master Programs Funding Agreement applicable to DLD funds distributed by ALAMEDA CTC, which expires as of June 30, 2026 (“ORIGINAL AGREEMENT”). The parties have determined that it is appropriate to enter into a new agreement rather than extending the ORIGINAL AGREEMENT, in part because the ORIGINAL AGREEMENT governed separate ALAMEDA CTC funds which will be distributed for many years after the deadline for Alameda CTC Agreement No. A26-0096

2026 MPFA
expenditure of the funds governed by this AGREEMENT, and those funds shall now be governed by a separate agreement between the parties.

G. Notwithstanding anything to the contrary in the ORIGINAL AGREEMENT, RECIPIENT is granted until June 30, 2027 to expend its remaining Measure B DLD Balance, pursuant to action taken on February 26, 2026 by the COMMISSION to complete the closeout of the RECIPIENT’s Measure B DLD program.

This AGREEMENT was originally approved by the COMMISSION on February 26, 2026.

NOW, THEREFORE, it is mutually agreed by and between the parties as follows:

ARTICLE I: MEASURE B DLD PROGRAM FUND BALANCE

1. This AGREEMENT shall be effective as of July 1, 2026. The ORIGINAL AGREEMENT shall govern and control all expenditures of DLD distributions made on or before June 30, 2026. There will no further distributions of DLD funds from Measure B after such effective date.

2. This AGREEMENT authorizes RECIPIENT to expend its remaining Measure B DLD Program balance as stated in RECIPIENT’s Measure B Audited Financial Statement for Fiscal Year Ended June 30, 2025 as summarized in Table A: DLD Program Fund Balance Summary.

Table A: DLD Program Fund Balance Summary
DLD Program Fund Balance
Bicycle and Pedestrian Program $226,842
Local Streets and Roads Program $488,994
Paratransit Program $369,018
Total $1,084,854

3. The Measure B DLD Program Fund Balance must be expended fully by June 30, 2027. Any portion of such Fund Balance which is not expended by that date shall revert to ALAMEDA CTC.

4. The Measure B DLD Program funds must be used in accordance with the applicable Bicycle and Pedestrian Program Implementation Guidelines, Local Streets and Roads Program Implementation Guidelines, Mass Transit Program Implementation Guidelines, and Paratransit Program Implementation Guidelines, which define eligibility and fund usage guidelines, definitions, additional requirements, and guideline adoption details. Said guidelines are hereby incorporated into this AGREEMENT by reference.

Alameda CTC Agreement No. A26-0096

2026 MPFA
ARTICLE II: PAYMENTS AND EXPENDITURES
A. ALAMEDA CTC’S DUTIES AND OBLIGATIONS

1. ALAMEDA CTC shall provide for an independent annual audit of its financial statements including revenues and expenditures and render an annual report to the COMMISSION within 180 days following the close of the fiscal year.

2. ALAMEDA CTC shall provide timely notice to RECIPIENT prior to conducting an audit of expenditures made by RECIPIENT to determine whether such expenditures are in compliance with this AGREEMENT and the Measure B Expenditure Plan.

B. RECIPIENT’S DUTIES AND OBLIGATIONS

1. RECIPIENT shall expend all Measure B funds received in compliance with the applicable guidelines and the Measure B Expenditure Plan, including the Implementation Guidelines and performance measures, as they may be adopted or amended by ALAMEDA CTC from time to time.

2. RECIPIENT shall maintain an appropriate system of accounts in accordance with GAAP to report on Measure B funds received and expended. RECIPIENT must account for Measure B funds, including any interest received or accrued, separately for each fund type, and from any other funds received from ALAMEDA CTC. The accounting system shall provide adequate internal controls and audit trails to facilitate an unmodified annual financial and compliance audit for each fund type and the respective usage and application of said funds. ALAMEDA CTC and its representatives, agents and nominees shall have the absolute right at any reasonable time to inspect and copy any accounting records related to such funds, except to the extent specifically prohibited by applicable law.

3. RECIPIENT shall establish and maintain systems, such as policies and procedures, to ensure that Measure B DLD funds are used exclusively for eligible transportation purposes.

4. RECIPIENT shall expend Measure B funds in compliance with the Timely Use of Funds Policies for Direct Local Distributions, as approved by the COMMISSION, and as they may be adopted or amended by ALAMEDA CTC from time to time.

C. OTHER EXPENDITURE RESTRICTIONS

1. Transportation Purposes Only: RECIPIENT shall use all Measure B funds solely for transportation purposes as defined by the authorizing ballot measure. Any jurisdiction that violates this provision must fully reimburse all misspent funds, including all interest which would have been earned thereon.

2. Non-Substitution of Funds: RECIPIENT shall use Measure B funds to supplement and not replace existing local revenues used for transportation purposes.

Alameda CTC Agreement No. A26-0096

2026 MPFA

3. Fund Exchange: Any fund exchanges made using Measure B funds must be made for transportation purposes. ALAMEDA CTC will consider exchange proposals on a case-by-case basis.

4. Staff Cost Limitations: Direct costs associated with the delivery of programs and projects associated with Measure B, including direct staff costs and consultant costs, are eligible uses of Measure B funds. ALAMEDA CTC does not allow indirect costs, unless the RECIPIENT submits an independently audited/approved Indirect Cost Allocation Plan.

ARTICLE III: REPORTING REQUIREMENTS
A. REQUIREMENTS AND WITHHOLDING
RECIPIENT shall comply with each of the reporting requirements set forth below. If RECIPIENT fails to comply with one or more of these requirements, ALAMEDA CTC may rescind Measure B funds from the RECIPIENT until full compliance is achieved.

1. RECIPIENT shall, by December 31st of each year, submit to ALAMEDA CTC, at the RECIPIENT’s expense, separate independently audited financial statements for the prior fiscal year ended June 30 of Measure B funds received and used.

2. RECIPIENT shall, by December 31st of each year, submit to ALAMEDA CTC, at the RECIPIENT’s expense, annual program compliance reports regarding programs and projects on which RECIPIENT expended Measure B funds.

3. RECIPIENT shall document expenditure activities and report on the performance of Measure B funded activities through the annual program compliance reporting process, or through other ALAMEDA CTC performance and reporting processes as they may be requested, including but not limited to the annual performance report, annual program plan, planning monitoring reports. Program Performance Measures are attached hereto as Exhibit A.

4. RECIPIENT shall install or mount signage adjacent to Measure B funded construction projects, and on vehicles funded with Measure B funds (e.g., RECIPIENT and ALAMEDA CTC logos; “Your Transportation Tax Dollars Help Fund the Operation of This Vehicle!”) where practical, so Alameda County taxpayers are informed as to how RECIPIENT is using Measure B funds.

5. RECIPIENT shall provide current information on RECIPIENT’s website, to inform the public about how RECIPIENT is using Measure B funds.

6. RECIPIENT shall actively participate in a Public Awareness Program, in partnership with ALAMEDA CTC and/or its community advisory committees, as a means of ensuring that the public has access to the ability to know which projects and programs are funded through Measure B funds.

7. RECIPIENT shall make its administrative officer or designated staff available upon request to render a report or answer any and all inquiries in regard to RECIPIENT’s receipt, usage, and/or compliance Alameda CTC Agreement No. A26-0096

2026 MPFA
audit findings regarding Measure B funds before the COMMISSION and/or the Independent Watchdog Committee or community advisory committees, as applicable.

8. RECIPIENT agrees that ALAMEDA CTC may review and/or evaluate all project(s) or program(s) funded pursuant to this AGREEMENT. This may include visits by representatives, agents or nominees of ALAMEDA CTC to observe RECIPIENT’s project or program operations, to review project or program data and financial records, and to discuss the project with RECIPIENT’s staff or governing board.

ARTICLE IV: OTHER PROVISIONS
A. INDEMNITY BY RECIPIENT
Neither ALAMEDA CTC, nor the COMMISSION, any officer, consultant, agent, or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by RECIPIENT in connection with the Measure B funds distributed to RECIPIENT pursuant to this AGREEMENT. It is also understood and agreed, pursuant to Government Code Section 895.4, RECIPIENT shall fully defend, indemnify and hold harmless ALAMEDA CTC, the COMMISSION, and all its officers, agents, and employees, from any liability imposed on ALAMEDA CTC for injury (as defined in Government Code Section 810.8) occurring by reason of anything done or omitted to be done by RECIPIENT in connection with the Measure B funds distributed to RECIPIENT pursuant to this AGREEMENT.

C. INDEMNITY BY ALAMEDA CTC
Neither RECIPIENT, nor its governing body, elected officials, any officer, consultant, agent, or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by ALAMEDA CTC under or in connection with any work, authority or jurisdiction delegated to ALAMEDA CTC under this AGREEMENT. It is also understood and agreed, pursuant to Government Code Section 895.4, ALAMEDA CTC shall fully defend, indemnify, and hold harmless RECIPIENT, and its governing body, elected officials, all its officers, agents, and employees from any liability imposed on RECIPIENT for injury (as defined in Government Code Section 810.8) occurring by reason of anything done or omitted to be done by ALAMEDA CTC under or in connection with any work, authority or jurisdiction delegated to ALAMEDA CTC under this AGREEMENT.

D. JURISDICTION AND VENUE
The laws of the State of California will govern the validity of this AGREEMENT, its interpretation and performance, and any other claims to which it relates. All legal actions arising out of this AGREEMENT shall be brought in a court of competent jurisdiction in Alameda County, California and the parties hereto hereby waive inconvenience of forum as an objection or defense to such venue.

E. ATTORNEYS’ FEES
Should it become necessary to enforce the terms of this AGREEMENT, the prevailing party shall be entitled to recover reasonable expenses and attorneys’ fees from the other party.

Alameda CTC Agreement No. A26-0096

2026 MPFA
F. TERM
The term of this AGREEMENT shall be from July 1, 2026 to December 31, 2027, unless amended or terminated in writing.

G. SEVERABILITY
If any provision of this AGREEMENT is found by a court of competent jurisdiction or, if applicable, an arbitrator, to be unenforceable, such provision shall not affect the other provisions of the AGREEMENT, but such unenforceable provisions shall be deemed modified to the extent necessary to render it enforceable, preserving to the fullest extent permissible the intent of the parties set forth in this AGREEMENT.

H. MODIFICATION
This AGREEMENT, and its Exhibits, as well as the referenced Implementation Guidelines, constitutes the entire AGREEMENT, supersedes all prior written or oral understandings regarding Measure B program funds (but not project funding agreements), including but not limited to the ORIGINAL AGREEMENT, which is terminated as of the effective date hereof. This AGREEMENT may only be changed by a written amendment executed by both parties. Notwithstanding the foregoing, the Implementation Guidelines, Performance Measures, and Timely Use of Funds Policies related to Measure B funds may be changed from time to time by ALAMEDA CTC.

[Signatures on next page]
Alameda CTC Agreement No. A26-0096

2026 MPFA
IN WITNESS WHEREOF, the parties have executed this AGREEMENT by their duly authorized officers as of the date first written below.

CITY OF NEWARK
(RECIPIENT)

ALAMEDA COUNTY

TRANSPORTATION COMMISSION
(ALAMEDA CTC)
By: By:

David J. Benoun Date
City Manager
Tony Tavares Date
Executive Director
Recommended
By:

Vivek Bhat Date
Deputy Executive Director of Projects
Reviewed as to Budget/Financial Controls:

By:

Patricia Reavey Date
Deputy Executive Director of
Finance and Administration
Approved as to Legal Form: Approved as to Legal Form:

By: By:

Kristopher Kokotaylo, Esq Date
Legal Counsel to the City of Newark
Fennemore LLP Date
Legal Counsel to ALAMEDA CTC
Alameda CTC Agreement No. A26-0096
Exhibit A – Page 1 2026 MPFA

EXHIBIT A

DIRECT LOCAL DISTRIBUTION PROGRAM

PERFORMANCE MESASURES
Direct Local Distribution (DLD) recipients are to document the performance and benefits of the projects and programs funded with Measure funds. The following performance measures are a selection of performance measures and associated standards, organized by funding program, that must be documented at minimum by DLD recipients as applicable. Additional performance measures may be requested by Alameda CTC.

Performance reporting and monitoring will be done through Alameda CTC’s standard reporting processes, including the Annual Program Compliance Reports and various planning activities, as requested and applicable. Alameda CTC’s performance reporting will concentrate on key indicators at the time of reporting.

BICYCLE AND PEDESTRIAN PROGRAM

PERFORMANCE MEASURES
Performance
Measure
Performance Metrics & Standards Evaluation
Frequency &
Method
Corrective Action
Infrastructure
Investment
Report on bicycle and
pedestrian projects
completed or
underway.

Directional lane miles of all bicycle facilities built or improved (may include bike lanes, bike routes, multi-use pathway improvements).

Linear feet of all pedestrian improvements built or improved (may include sidewalks, trails/pathways).

Number of all intersections or midblock bicycle/pedestrian crossing locations improved (may include locations that received crossing improvements, curb/ADA ramps, bicycle protection elements, daylighting, traffic calming elements, lighting, etc.).

Annually via
Compliance
Report
N/A; Report on
investments
Safety Investments
Report on bicycle and
pedestrian investments
located on countywide
priority networks:
- High Injury
Network (HIN)
Proactive Safety
Network (PSN)
- Countywide
Bikeways
Network (CBN)
Directional lane miles of bicycle facilities built or improved to an All Ages and Abilities (AAA) standard on the Alameda CTC-adopted HIN, PSN and/or CBN.

Linear feet of pedestrian improvements built or improved on the Alameda CTC-adopted HIN or PSN (may include sidewalks,
trails/pathways).

Number of intersections and/or midblock bicycle/pedestrian crossing locations improved on Alameda CTC-adopted HIN, PSN, or CBN (may include locations that received crossing improvements, curb/ADA ramps, bicycle protection elements, daylighting, traffic calming elements, lighting, etc.).

Annually via
Compliance
Report
N/A; Report on
investments
Current Master Plan
Maintain a local current
Bicycle/Pedestrian
Master Plan (BPMP) or
Active Transportation
Plan.

Plan(s) no more than 5 years old, based on adoption date. Annually via Compliance
Report
Any agency without a
current plan is required
to provide schedule for a
plan update.

Capital Project and
Program Investment
Report on capital and
program administration
costs
Investment into capital projects and programs is greater than program administration costs (outreach, staffing, administrative support).

Annually via
Compliance
Report
Any agency not
achieving this metric
must explain how capital
needs will be addressed
in the future.

Alameda CTC Agreement No. A26-0096
Exhibit A – Page 2 2026 MPFA
EXHIBIT A (cont.)
LOCAL TRANSPORTATION PROGRAM (Local Streets and Roads (LSR))

PERFORMANCE MEASURES
Performance Measure Performance Metrics & Standards Evaluation Frequency &
Method
Corrective Action
Infrastructure Investment
Report on roadway and
transportation improvements
completed or underway.

Lane miles of roadway improvements, pavement
rehabilitation, striping, etc.

Linear feet of all bicycle/pedestrian improvements built or improved (may include sidewalks, trails/pathways).

Number of all intersections or midblock
bicycle/pedestrian crossing locations improved (may
include locations that received crossing improvements,
curb/ADA ramps, bicycle protection elements,
daylighting, traffic calming elements, lighting, etc.).

Annually via
Compliance Report
N/A; Report on
investments
Safety Investments
Report on bicycle and pedestrian
investments located on
countywide priority networks:
- High Injury Network
(HIN) Proactive Safety
Network (PSN)
- Countywide Bikeways
Network (CBN)
Directional lane miles of bicycle facilities built or
improved to an All Ages and Abilities (AAA) standard on the Alameda CTC-adopted HIN, PSN and/or CBN.

Linear feet of pedestrian improvements built or
improved on the Alameda CTC-adopted HIN or PSN
(may include sidewalks, trails/pathways).

Number of intersections and/or midblock
bicycle/pedestrian crossing locations improved on
Alameda CTC-adopted HIN, PSN, or CBN (may include
locations that received crossing improvements,
curb/ADA ramps, bicycle protection elements,
daylighting, traffic calming elements, lighting, etc.).

Annually via
Compliance Report
N/A; Report on
investments
Pavement Condition Index
(PCI)
Maintain a PCI moving average rating of 60 or above.

Average PCI based on latest available data from MTC’s
Pavement Condition Index Summary Report.

Annually via
Compliance Report
Any agency not
achieving the target
must identify corrective
actions and future
investments to address
PCI levels.

Equitable Investments
Report on investments within
equity communities
Identify LSR investments toward maintaining and
improving roadways and transportation infrastructure, in equity communities as the areas are defined in:
- Equity Priority Communities as defined by
MTC
- Equity Areas as defined by Alameda CTC
- Locally-defined equity areas
- Opportunity Zones as certified by the U.S.

Department of the Treasury
Annually via
Compliance Report
N/A; Report on
investments
Measure BB LSR 15%
Requirement
Expenditure of LSR funds on
bicycle and pedestrian projects
elements (for Measure BB funds
only)
Maintain a 15% annual minimum LSR investment to
support bicycling and walking.

Annually via
Compliance Report
Any agency not
achieving the target
annual percentage must
explain and/or identify
plan to use LSR funds
on future
bicycle/pedestrian
improvements to meet
this target over the
duration of Measure BB.

Capital Project and Program
Investment
Report on capital and program
administration costs
Investment into capital projects and programs is greater than program administration costs (outreach, staffing,
administrative support).

Annually via
Compliance Report
Any agency not
achieving this metric
must explain how capital
needs will be addressed
in the future.

Alameda CTC Agreement No. A26-0096
Exhibit A – Page 3 2026 MPFA
EXHIBIT A (cont.)

MASS TRANSIT PROGRAM

PERFORMANCE MEASURES
Performance Measure Performance Metrics & Standards Evaluation Frequency &
Method
Corrective Action
Ridership/Service
Utilization
Annual Ridership (Unlinked
Passenger Trips)
Annual Unlinked Trips as reported to the National Transit Database (NTD).

Note: Latest fiscal year data is provided provisionally by transit operators and is subject to change. NTD regularly revises historical year data as part of new data releases.

Alameda CTC analysis will be based on the latest available NTD data.

Annually reported
by Transit
Operators.

N/A
On-Time Performance
Systemwide on-time
performance
Average on-time performance as reported by transit
operator. Target of 75% to 90% or based on the transit
agency’s adopted performance goals and standards.

Annually reported
by Transit
Operators.

Any agency with
significant decline below
adopted target must
provide an explanation
and specify plan to
improve performance.

Cost Effectiveness
Operating Cost Metrics
Operating Cost Metrics as reported to the National Transit Database (NTD) as requested such as:
- Operating cost per passenger mile
- Operating cost per vehicle revenue mile
Annually reported
by Transit
Operators.

Any agency with
significant increase in
costs must provide an
explanation.

PARATRANSIT PROGRAM

PERFORMANCE MEASURES
Performance Measure Performance Metrics & Standards Evaluation Frequency &
Method
Corrective Action
Ridership/Service
Utilization
Number of people served or
trips provided
Number of individuals served or trips provided by program (for service types such as ADA mandated paratransit, doorto-door service, taxi programs, accessible van service, shuttle service, group trips, travel training, meal delivery) Annually via
Compliance Report
and
Program Plan
Review.

N/A
Cost Effectiveness
Operating Cost Metrics
Cost per trip or per passenger (for service types such as ADA mandated paratransit, door-to-door service, taxi
programs, accessible van service, shuttle service, group trips) Annually via
Compliance Report
and
Program Plan
Review.

Any agency with
significant increase in
costs must provide an
explanation.

Note: The Paratransit Program Implementation Guidelines contains additional listing of performance measures by program type.

Alameda County Transportation Commission

IMPLEMENTATION GUIDELINES
Index

1. Bicycle and Pedestrian Program

2. Local Street and Road (Local Transportation) Program

3. Mass Transit Program

4. Seniors and People with Disabilities (Paratransit) Program Alameda CTC Bicycle and Pedestrian Program Implementation Guidelines Bicycle/Pedestrian - 1
Alameda County Transportation Commission
Bicycle/Pedestrian Program
Implementation Guidelines
Section 1. Purpose
A. To delineate the eligible uses of Bicycle and Pedestrian Program Funds authorized under Alameda County Transportation Commission Master Program Funding Agreements, these implementation guidelines have been developed to specify the requirements that local jurisdictions must follow in their use of Measure B, Measure BB and Vehicle Registration Fee Direct Local Distribution and discretionary funds. These guidelines are incorporated by reference in the Master Program Funding Agreements. All other terms and conditions for programs are contained in the agreements themselves.

The intent of the implementation guidelines is to:

1. Provide guidance on Bicycle and Pedestrian Safety funds eligible uses and expenditures.

2. Define the terms in the Master Program Funding Agreements.

3. Guide Bicycle and Pedestrian Program implementation.

Section 2. Authority
A. These Implementation Guidelines have been adopted by the Alameda County Transportation Commission (Alameda CTC) and set forth eligible uses and expenditures for the Bicycle and Pedestrian Program funds. Alameda CTC may update these guidelines on an as-needed basis and will do so with involvement of its technical and community advisory committees (as applicable).

Exceptions to these guidelines must be requested in writing and be approved by Alameda CTC.

Section 3. Background
A. Alameda CTC developed Implementation guidelines for the Bicycle and Pedestrian Safety Funds to clarify eligible fund uses and expenditures in association Master Programs Funding Agreements for the November 2000 voter-approved Measure B Direct Local Distribution funds (formally known as “passthrough funds”). In 2012, the Master Programs Funding Agreements were updated to include the voter approved Measure F - Vehicle Registration Fee (VRF) program. In November 2014, voters approved the 2014 Transportation Expenditure Plan, Measure BB, and new Master Programs Funding Agreements were subsequently developed to incorporate Measure BB funds.

Section 4. Definition of Terms
A. Alameda CTC: The Alameda County Transportation Commission is a Joint Powers Authority created by the merger of the Alameda County Congestion Management Agency, which performed long-range planning and funding for countywide transportation projects and programs, and the Alameda County Transportation Improvement Authority, which administered the voter approved half-cent transportation sales taxes in Alameda County (the 1986 and 2000 approved Measure B sales tax programs) B. Capital project: A bicycle and pedestrian capital investment that typically requires the following phases:
planning/feasibility, scoping, environmental clearance, design, right-of-way, construction, and completion.

C. Complete Street: A transportation facility that is planned, designed, operated, and maintained to provide safe mobility for all users, including bicyclists, pedestrians, transit vehicles, truckers, and motorists, appropriate to the function and context of the facility. Complete street concepts apply to rural, suburban, and urban areas (Caltrans definition).

D. Complete Streets Act of 2008: The California Complete Streets Act (Assembly Bill 1358) was signed into law in September 2008. It requires that local jurisdictions modify their general plans as follows:

Alameda CTC Bicycle and Pedestrian Program Implementation Guidelines Bicycle/Pedestrian - 2
“(A) Commencing January 1, 2011, upon any substantial revision of the circulation element, the legislative body shall modify the circulation element to plan for a balanced, multimodal transportation network that meets the needs of all users of the streets, roads, and highways for safe and convenient travel in a manner that is suitable to the rural, suburban, or urban context of the general plan. (B) For the purposes of this paragraph, “users of streets, roads, and highways” means bicyclists, children, persons with disabilities, motorists, movers of commercial goods, pedestrians, users of public transportation, and seniors.”
E. Construction: Construction of a new capital project, including development of preliminary engineering and construction documents, including plans, specifications, and estimates.

F. Cost Allocation Plans (CAPs): CAPs and Indirect cost rate proposals (IDCs) are plans that provide a systematic manner to identify, accumulate, and distribute allowable direct and indirect costs to Bicycle and Pedestrian programs funded through the Alameda CTC Master Programs Funding Agreements.

G. Direct cost: A cost completely attributed to the provision of a service, operations, a program, a capital cost, or a product. These costs include documented hourly project staff labor charges (salaries, wages and benefits) which are directly and solely related to the implementation of the Alameda CTC-funded Bicycle and Pedestrian Funds, consultants, and materials. These funds may be used for travel or training if they are directly related to the implementation of the Bicycle and Pedestrian Funds.

H. Direct Local Distribution Funds: Funds are allocated based upon a funding formula (such as population, registered vehicles, road miles, or a combination thereof) defined in a voter approved transportation expenditure plan, and provided to eligible jurisdictions on a regularly scheduled basis (such as a regular monthly payment).

I. Environmental Documents: Preparation of environmental documents, such as those related to the California Environmental Quality Act (CEQA) or the National Environmental Policy Act (NEPA), or permits required by state or federal permitting agencies.

J. Grants: Funding for plans, programs or projects based upon a competitive call for projects, an evaluation process based on adopted evaluation criteria and allocated based upon a reimbursement basis.

K. Indirect cost: Also known as “overhead,” any cost of doing business other than direct costs. These costs include utilities, rent, administrative staff, officer's salaries, accounting department costs and personnel department costs, which are requisite for general operation of the organization, but are not directly allocable to a particular service or product.

L. Local Bicycle Master Plan/Local Pedestrian Master Plans: Locally adopted plans that, at a minimum, examine existing conditions for walking and/or bicycling, and provide recommendations on improving the walking and/or bicycling environment, and prioritize these improvements. These plans may be stand-alone bicycle and pedestrian plans or maybe a joint plan that addresses both walking and bicycling. Also referred to as an Active Transportation Plan.

M. Maintenance: Repairs, renovation, or upgrade of existing facility or infrastructure.

N. Measure BB: Alameda County voters approved Measured BB, the 2014 Transportation Expenditure Plan, in November 2014. It authorizes the collection of a half-cent transportation sales tax and augments the existing 2000 Measure B sales tax program. Collection of the sales tax began on April 1, 2015.

Administered by the Alameda CTC, Measure BB funds four types of programs in 20 local jurisdictions:
bicycle and pedestrian, local streets and roads, mass transit, and paratransit.

O. Operations: Provision of services that operate transportation facilities and programs. Operations costs do not include the costs to operate community outreach or other programs not directly related to a specific transportation service, program, or product.

Alameda CTC Bicycle and Pedestrian Program Implementation Guidelines Bicycle/Pedestrian - 3
P. Planning: Identification of project and program current conditions and needs and development of strategies and plans to address the identified needs.

Q. Project Completion/Closeout: Inspection/project acceptance, final invoicing, final reporting, and processes for closing out project.

R. Scoping and Project Feasibility: Early capital project phases that identify project needs, costs and implementation feasibility.

S. Vehicle Registration Fee (VRF): Measure F, Alameda County's VRF Program, approved by the voters in November 2010. It will generate approximately $12 million per year through a $10 per year vehicle registration fee. Administered by the Alameda CTC, the VRF funds four main types of programs (with the funding distribution noted in parenthesis): local streets and roads (60 percent); transit (25 percent); local transportation technology (10 percent); and bicycle and pedestrian projects (5 percent).

Section 5. Bicycle and Pedestrian Program Fund Allocations A. These Implementation Guidelines provide guidance on two types of Bicycle and Pedestrian Fund allocation processes for Measure B, Measure BB, and Vehicle Registration Fee funds: 1) Direct Local Distribution funds and 2) Grants.

1. Bicycle and Pedestrian Direct Local Distribution (DLD) Funds a. General: The Bicycle and Pedestrian DLD Funds are distributed to cities in the county and to Alameda County to be spent on planning and construction of bicycle and pedestrian projects, and the development and implementation of bicycle and pedestrian programs. These funds are intended to expand and enhance bicycle and pedestrian facilities in Alameda County, focusing on high priority projects like gap closures and intermodal connections.
b. Eligible Uses: The Bicycle and Pedestrian DLD funds may be used for capital projects, programs, or plans that directly address bicycle and pedestrian access, convenience, safety, and usage.

Eligible uses for these funds include, but are not necessarily limited to:
1) Capital Projects, including:
a. New pedestrian facilities (e.g. sidewalks, curb ramps, countdown signals, accessible signals)
b. Improvements to existing pedestrian facilities
c. New bikeways (such as bicycle routes, boulevards, lanes, multi-use pathways)
d. Improvements or upgrades to existing bikeways
e. Maintenance of bicycle and pedestrian facilities
f. Crossing improvements (at intersections, interchanges, railroads, freeways, etc.) for pedestrians and bicyclists
g. Bicycle parking facilities, including construction, maintenance and operations
h. ADA on-street improvements
i. Signage for pedestrians and/or bicyclists
Alameda CTC Bicycle and Pedestrian Program Implementation Guidelines Bicycle/Pedestrian - 4
j. Pedestrian and bicycle access improvements to, from and at transit facilities
k. Traffic calming projects
l. All phases of capital projects, including feasibility studies, planning, and environmental
2) Development and updates of Local Bicycle and/or Pedestrian Master Plans (Active Transportation Plans)
3) Compliance with complete streets policies, to comply with the California Complete Streets Act of 2008, as specified in Section 6. 4) Design and implementation of education, enforcement, outreach, and promotion programs
5) Direct staff and consultant costs to develop, plan, implement, operate, and maintain the bicycle and pedestrian projects and programs. 6) Maintenance of the portion of the street most often used for bicycling (such as bicycle lanes)
7) Bicycle/pedestrian capital projects on non-city property, such as on school district property.
8) Direct staff and consultant costs that support eligible activities, including the end-of-year compliance report
9) Crossing guards
10) Direct staff training costs directly related to implementation of projects, plans, or programs implemented with the Bicycle and Pedestrian Safety Funds
c. Ineligible Uses: The following is a list of ineligible uses of Bicycle/Pedestrian DLD funds:
1) Non-transportation projects such as fees charged to capital construction projects for services or amenities not related to transportation 2) Repaving of the entire roadway (see “Eligible Uses” above for exceptions) 3) Capital projects, programs, or plans that do not directly address bicycle and pedestrian access, convenience, safety, and usage
4) Projects or programs that exclusively serve city/county staff 5) Indirect costs, unless the recipient submits an independently audited/approved Indirect Cost Allocation Plan
d. List of Projects/Programs: All projects and programs that use DLD funds must receive governing board approval prior to the jurisdiction expending the DLD funding on the project/program. This approval allows the opportunity for the public to provide input on planning for bicycle and pedestrian safety. These projects and programs may be included in any of the following, as long as they have been adopted by the jurisdiction’s governing board:
1) List of projects intended to be funded by DLD funds
Alameda CTC Bicycle and Pedestrian Program Implementation Guidelines Bicycle/Pedestrian - 5
2) Local Bicycle and/or Pedestrian Master Plan with priority projects 3) Capital Improvement Program
4) A resolution, such as for a grant application submittal

2. Bicycle and Pedestrian Grant Funds
a. Alameda CTC will adopt Grant Program Guidelines before each grant cycle that will establish the guiding policies for that grant cycle and will publicize each grant funding cycle. Alameda CTC will administer a bicycle and pedestrian discretionary grant program using a portion of the available funds
b. Local jurisdictions, transit operators and Community Based Organizations (CBO) in Alameda County may be eligible for these competitive funds as determined by the Alameda CTC discretionary processes and the Grant Program Guidelines.

Section 6. Complete Streets Policy Requirement
A. To receive DLD funds, local jurisdictions must do both of the following with respect to Complete Street policies:

1. Have an adopted complete streets policy

2. Comply with the California Complete Streets Act of 2008. The California Complete Streets Act (AB1358) requires that local general plans do the following:
a. Commencing January 1, 2011, upon any substantial revision of the circulation element, the legislative body shall modify the circulation element to plan for a balanced, multimodal transportation network that meets the needs of all users of the streets, roads, and highways for safe and convenient travel in a manner that is suitable to the rural, suburban, or urban context of the general plan. b. For the purposes of this paragraph, “users of streets, roads, and highways” means bicyclists, children, persons with disabilities, motorists, movers of commercial goods, pedestrians, users of public transportation, and seniors.

Section 7. Local Bicycle/Pedestrian Master Plan Requirement A. To receive DLD funds, local jurisdictions must do all of the following with respect to local bicycle and pedestrian master plans.

1. Have an adopted Local Pedestrian Master Plan AND Local Bicycle Master Plan OR have an adopted combined Local Pedestrian and Bicycle Plan (Active Transportation Plan); or demonstrate that the plan is being developed and will be adopted.

2. Each plan must be updated, at a minimum, every five years.

3. Each plan must include core elements to ensure that the plan is effective, and that plans throughout the county are comparable, to the extent that is reasonable, to facilitate countywide planning. Alameda CTC will develop and maintain guidelines outlining these core elements.

The Alameda CTC will provide technical assistance and consideration for funding for local jurisdictions to meet these requirements through the competitive grants. Jurisdictions may also use DLD funds for the development of local bicycle and pedestrian master plans.

Alameda CTC Bicycle and Pedestrian Program Implementation Guidelines Bicycle/Pedestrian - 6
Section 8. Advancement of Direct Local Distribution Funds A. Alameda CTC may consider advancing future Direct Local Distribution funds, with the goal of seeing improvements made in the near term. If a jurisdiction is interested in this option, a written request to Alameda CTC must include a description of the project, scope, schedule, the amount of funds requested, the anticipated timing of when funds are required, and justification for the request. Requests will be considered on an individual basis.

Section 9. Adoption of Implementation Guidelines
A. Implementation Guidelines are adopted by Alameda CTC on an as-needed basis. Changes to Implementation Guidelines will be brought through Alameda CTC’s Technical Advisory Committee for review and comment, as well as any other Alameda CTC committees as necessary, before changes are adopted by the Alameda CTC’s Commission.

Alameda CTC Local Streets and Roads Program Implementation Guidelines LSR - 1
Alameda County Transportation Commission
Local Streets and Roads (Local Transportation) Program
Implementation Guidelines
Section 1. Purpose
A. To delineate the eligible uses of Local Streets and Roads funds authorized under Alameda County Transportation Commission Master Program Funding Agreements, these implementation guidelines have been developed to specify the requirements that local jurisdictions must follow in their use of Measure B, Measure BB, and Vehicle Registration Fees (VRF) Direct Local Distribution funds. These guidelines are incorporated by reference in the Master Programs Funding Agreements. All other terms and conditions for programs are contained in the agreements themselves. The intent of the implementation guidelines is to:

1. Provide guidance on Local Streets and Roads funds eligible uses and expenditures.

2. Define the terms in the Master Programs Funding Agreements.

3. Guide Local Streets and Roads Program implementation.

Section 2. Authority
A. These Implementation Guidelines have been adopted by the Alameda County Transportation Commission and set forth eligible uses and expenditures for the Local Streets and Roads funds.

Alameda CTC may update these guidelines on an as-needed basis and will do so with involvement of its technical and community advisory committees (as applicable). Exceptions to these guidelines must be requested in writing and be approved by the Alameda CTC Commission.

Section 3. Background
A. Alameda CTC developed Implementation Guidelines for the Local Streets and Roads (Local Transportation) funds to clarify eligible fund uses and expenditures in association with Master Program Funding Agreements for the November 2000 voter-approved Measure B Direct Local Distribution funds (formally known as “pass-through funds”. The Expenditure Plan allocates 22.34 percent of Measure B funds for Local Streets and Roads programs and projects. In 2012, the Master Programs Funding Agreements were updated to include the voter approved 2010 Measure F - Vehicle Registration Fee (VRF) program. The VRF includes 60 percent of net revenues for a Local Streets and Roads Program. In November 2014, voters approved the 2014 Transportation Expenditure Plan, Measure BB, which allocates 20.00 percent of funds for a Local Streets and Roads program. New Master Programs Funding Agreements were subsequently developed to incorporate Measure BB funds.

Section 4. Definition of Terms
A. Alameda CTC: The Alameda County Transportation Commission is a Joint Powers Authority created by the merger of the Alameda County Congestion Management Agency, which performed long-range planning and funding for countywide transportation projects and programs, and the Alameda County Transportation Improvement Authority, which administered the voter-approved, half-cent transportation sales taxes in Alameda County (the Measure B sales tax programs approved in 1986 and 2000).

B. Bike parking: Bike racks and lockers, bike shelters, attended bike parking facilities, and bike parking infrastructure.

C. Bikeways and multiuse paths: Bike lanes, bike boulevards, side paths, bike routes, multiuse pathways, at-grade bike crossings, and maintenance of bikeway facilities.

Alameda CTC Local Streets and Roads Program Implementation Guidelines LSR - 2
D. Bridges and tunnels: Crossings above or below grade for bicycles, pedestrians, and/or autos and transit.

E. Capital project: A capital investment that typically requires the following phases: planning/feasibility, scoping, environmental clearance, design, right-of-way, construction, and completion.

F. Complete Street: A transportation facility that is planned, designed, operated, and maintained to provide safe mobility for all users, including bicyclists, pedestrians, transit vehicles, truckers, and motorists, appropriate to the function and context of the facility. Complete street concepts apply to rural, suburban, and urban areas. (Caltrans definition) G. Complete Streets Act of 2008: The California Complete Streets Act (Assembly Bill 1358) was signed into law in September 2008. It requires that local jurisdictions modify their general plans as follows:
“(A) Commencing January 1, 2011, upon any substantial revision of the circulation element, the legislative body shall modify the circulation element to plan for a balanced, multimodal transportation network that meets the needs of all users of the streets, roads, and highways for safe and convenient travel in a manner that is suitable to the rural, suburban, or urban context of the general plan. (B) For the purposes of this paragraph, “users of streets, roads, and highways” means bicyclists, children, persons with disabilities, motorists, movers of commercial goods, pedestrians, users of public transportation, and seniors.”
H. Construction: Construction of a new capital project, including development of preliminary engineering and construction documents, including plans, specifications, and estimates (PS&E).

I. Cost Allocation Plans (CAPs): CAPs and indirect cost (IDC) rate proposals are plans that provide a systematic manner to identify, accumulate, and distribute allowable direct and indirect costs to Local Streets and Roads programs funded through the Alameda CTC Master Programs Funding Agreements.

J. Direct cost: A cost completely attributed to the provision of a service, operations, a program, a capital cost, or a product. These costs include documented hourly project staff labor charges (salaries, wages, and benefits) that are directly and solely related to the implementation of the Alameda CTC-funded Local Streets and Roads projects, consultants, and materials. These funds may be used for travel or training if they are directly related to the implementation of the Local Streets and Roads funds.

K. Direct Local Distribution Funds: Funds are allocated based upon a funding formula (such as population, registered vehicles, roadmiles, or a combination thereof) defined in a voter approved measure and provided to eligible jurisdictions on a regularly schedule basis (such as a regular monthly payment).

L. Education and promotion: Marketing, education, information, outreach, and promotional campaigns and programs.

M. Environmental documents: Preparation of environmental documents, such as those related to the California Environmental Quality Act (CEQA) or the National Environmental Policy Act (NEPA), or permits required by state or federal permitting agencies.

N. Equipment and new vehicles: Purchase or lease of vehicles and equipment for service improvements, such as information dissemination, fare collection, etc.

O. Grants: Funding for plans, programs, or projects based on a competitive call for projects; evaluated based on adopted evaluation criteria; and allocated based on a reimbursement basis.

P. Indirect cost: Also known as “overhead,” any cost of doing business other than direct costs. These costs include utilities, rent, administrative staff, officers’ salaries, accounting department costs, and Alameda CTC Local Streets and Roads Program Implementation Guidelines LSR - 3
personnel department costs, which are requisite for general operation of the organization but are not directly allocable to a particular service or product.

Q. Maintenance: Repairs, renovation, or upgrade of existing facility or infrastructure.

R. Measure B: Alameda County’s half-cent transportation sales tax, originally approved in 1986, and reauthorized by voters in November 2000. Collection of the sales tax began on April 1, 2002.

Administered by the Alameda CTC, Measure B funds four types of programs in 20 local jurisdictions:
bicycle and pedestrian, local streets and roads, mass transit, and paratransit.

S. Measure BB: Alameda County voters approved Measured BB, the 2014 Transportation Expenditure Plan, in November 2014. It authorizes the collection of a half-cent transportation sales tax and augments the existing 2000 Measure B sales tax program. Collection of the sales tax began on April 1, 2015. Administered by the Alameda CTC, Measure BB funds four types of programs in 20 local jurisdictions: bicycle and pedestrian, local streets and roads, mass transit, and paratransit.

T. Operations: Provision of services that operate transportation facilities and programs. Operations costs do not include the costs to operate community outreach or other programs not directly related to a specific transportation service, program, or product.

U. Pedestrian crossing improvements: At-grade pedestrian crossing improvements such as crosswalks, roadway/geometric changes, or reconfiguration specifically benefiting pedestrians.

V. Planning: Identification of project and program current conditions and needs and development of strategies and plans to address the identified needs.

W. Planning area: Four geographical sub-areas of the county (Planning Areas 1, 2, 3, and 4). The subareas of the county are defined by the Alameda CTC as follows:

1. Planning Area 1 – North Area: Cities of Alameda, Albany, Berkeley, Emeryville, Oakland and Piedmont

2. Planning Area 2 – Central Area: Cities of Hayward and San Leandro, and the unincorporated areas of Castro Valley and San Lorenzo, as well as other unincorporated lands in that area

3. Planning Area 3 – South Area: Cities of Fremont, Newark, and Union City

4. Planning Area 4 – East Area: Cities of Dublin, Livermore, and Pleasanton, and all unincorporated lands in that area
X. Project completion/closeout: Inspection/project acceptance, final invoicing, final reporting, and the processes for closing out a project.

Y. Scoping and project feasibility: Early capital project phases that identify project needs, costs, and implementation feasibility.

Z. Sidewalks and ramps: New sidewalks, sidewalk maintenance, curb ramps, and stairs/ramps for pedestrian and Americans with Disabilities Act access.

AA. Signage: Warning, regulatory, wayfinding, or informational signage.

BB. Signals: New traffic signals or crossing signals, signal upgrades, countdown signals, audible signals, or signal timing improvements.

CC. Street resurfacing and maintenance: Repaving and resurfacing of on-street surfaces, including striping.

DD. Traffic calming: Infrastructure primarily aimed at slowing down motor vehicle traffic.

Alameda CTC Local Streets and Roads Program Implementation Guidelines LSR - 4
EE. Vehicle Registration Fee (VRF): Measure F, Alameda County’s VRF Program, approved by the voters in November 2010 with 63 percent of the vote. It will generate approximately $12 million per year through a $10 per year vehicle registration fee. Administered by the Alameda CTC, the VRF funds four main types of programs and the distribution percentage is as follows: local streets and roads (60 percent); transit (25 percent); local transportation technology (10 percent); and bicycle and pedestrian projects (5 percent).

Section 5. Local Streets and Roads Fund Allocations
A. These Implementation Guidelines provide guidance on the Local Streets and Roads (LSR) Fund allocation process for Measure B, Measure BB and VRF Direct Local Distribution funds.

1. Measure B/BB Local Streets and Roads Direct Local Distribution (DLD) Funds a. General: Alameda CTC distributes Measure B and Measure BB Local Streets and Roads DLD funds to cities in the county and to Alameda County to be spent on transportation capital improvements for surface streets and arterial roads, and maintenance and upkeep of local streets and roads, including repaving streets, filling potholes, and upgrading local transportation infrastructure.

These funds are intended to maintain and improve local streets and roads in Alameda County, and may be used for any local transportation need based on local priorities, including streets and roads projects, local transit projects, bicycle and pedestrian projects, projects (sponsored by others) that require local agency support, and other transportation uses as approved through a public process by the jurisdiction. b. Eligible Uses: Measure B/BB DLD funds may be used for capital projects, programs, maintenance, or operations that directly improve local streets and roads and local transportation. Eligible uses for these funds include, but are not necessarily limited to:
1) Capital projects, including:
a) All phases of capital projects, including feasibility studies, planning, and environmental
b) Upgrades to or installation of new local streets and roads infrastructure including installation of streets, roads, and highways c) Street resurfacing and maintenance including repaving and resurfacing of on-street surfaces including striping
d) Improvements or upgrades to bridges and tunnels
e) Installation of or upgrades to sidewalks and curb ramps f) Americans with Disabilities Act (ADA) on-street improvements, including sidewalk upgrades and curb ramp installations g) Purchase or lease of equipment or new vehicles for local streets and roads improvements
h) Crossing improvements including traffic signals, signage, and traffic lights (at intersections, interchanges, railroads, freeways, etc.) for drivers, pedestrians, and bicyclists
Alameda CTC Local Streets and Roads Program Implementation Guidelines LSR - 5
i) Improvements to or installation of new pedestrian facilities (e.g., sidewalks, curb ramps, countdown signals, accessible signals, at-grade bike crossings)
j) Improvements or upgrades to or installation of new bikeways (such as bicycle routes, boulevards, lanes, multi-use pathways) k) Maintenance of or installation of bicycle and pedestrian facilities, including construction, maintenance, and operations of bike parking facilities.
l) Pedestrian and bicycle access improvements to, from and at transit facilities
m) Traffic calming projects
2) Transit system operations, operations of traffic signal system controls and interconnections, and corridor monitoring and management 3) Mass transit project operations including bus, ferry, shuttle, rail, and Welfare to Work services
4) Paratransit services
5) Direct staff and consultant costs that support eligible activities, including the end-of-year compliance report
6) Direct staff training costs directly related to implementation of projects or programs implemented with the Local Streets and Roads Funds c. Ineligible Uses: The following is a list of ineligible uses of LSR DLD funds:
1) Non-transportation projects such as fees charged to capital construction projects for services or amenities not related to transportation 2) Capital projects, programs, maintenances, or operations that do not directly improve local streets and roads and local transportation 3) Projects or programs that exclusively serve city/county staff 4) Indirect costs, unless the RECIPIENT submits an independently audited/approved Indirect Cost Allocation Plan
d. List of Projects/Programs: All projects and programs that use LSR DLD funds must receive governing board approval prior to the jurisdiction expending the DLD funding on the project/program. This approval allows the opportunity for the public to provide input on planning for local streets and roads projects. These projects and programs must be included in any of the following, as long as they have been adopted by the jurisdiction’s governing board:
1) List of projects intended to be funded by DLD funds
2) Local Streets and Roads Master Plan with priority projects 3) Capital Improvement Program
4) A resolution, such as for a grant application submittal Alameda CTC Local Streets and Roads Program Implementation Guidelines LSR - 6

2. VRF Local Streets and Roads DLD Funds
a. General: Alameda CTC distributes VRF Local Streets and Roads DLD Funds to cities in the county and to Alameda County to be spent on transportation capital improvements for surface streets and arterial roads, and maintenance and upkeep of local streets and roads. These funds are intended to maintain and improve local streets and roads as well as a broad range of facilities in Alameda County (from local to arterial facilities).
b. Eligible Uses: The VRF Local Streets and Roads DLD funds may be used for improving, maintaining, and rehabilitating local roads and traffic signals. It will also incorporate the Complete Streets practice that makes local roads safe for all modes, including bicyclists and pedestrians, and accommodate transit. Eligible uses for these funds include, but are not necessarily limited to:
1) Street repaving and rehabilitation, including curbs, gutters and drains 2) Traffic signal maintenance and upgrades, including bicyclist and pedestrian treatments
3) Signage and striping on roadways, including traffic and bicycle lanes and crosswalks
4) Sidewalk repair and installation
5) Bus stop improvements, including bus pads, turnouts and striping 6) Improvements to roadways at rail crossings, including grade separations and safety protection devices
7) Improvements to roadways with truck or transit routing c. Ineligible Uses: The following is a list of ineligible uses of VRF Local Streets and Roads DLD funds:
1) Non-transportation projects such as fees charged to capital construction projects for services or amenities that are not related to transportation 2) Projects or programs that are not directly related to streets and roads improvements
3) Projects or programs that exclusively serve city/county staff 4) Indirect costs, unless the RECIPIENT submits an independently audited/approved Indirect Cost Allocation Plan.

Section 6. Complete Streets Policy Requirement
A. To receive DLD funds, local jurisdictions must do both of the following with respect to Complete Streets policies:

1. Have an adopted Complete Streets policy.

2. Comply with the California Complete Streets Act of 2008. The California Complete Streets Act (AB1358) requires that local general plans do the following:
a. Commencing January 1, 2011, upon any substantial revision of the circulation element, the legislative body shall modify the circulation element to plan for a Alameda CTC Local Streets and Roads Program Implementation Guidelines LSR - 7
balanced, multimodal transportation network that meets the needs of all users of the streets, roads, and highways for safe and convenient travel in a manner that is suitable to the rural, suburban, or urban context of the general plan. b. For the purposes of this paragraph, “users of streets, roads, and highways” means bicyclists, children, persons with disabilities, motorists, movers of commercial goods, pedestrians, users of public transportation, and seniors.

Section 7. Pavement Condition Index Reporting
A. To receive DLD funds, local jurisdictions must do both of the following with respect to the reporting of an agency’s pavement condition (PCI) index:

1. Annually report on the citywide pavement condition index (PCI), which rates the “health” of local streets from 1 to 100, in the Annual Program Compliance Report Form. Where applicable, this information will be consistent with material provided for MTC reporting requirements.

2. If the PCI falls below a total average index of 60 (fair condition), specify in the Annual Program Compliance Report what funding amounts, policies, or other needs are required to enable increasing the recipient’s PCI.

Section 8. Advancement of Direct Local Distribution Funds A. Alameda CTC may consider advancing future Direct Local Distribution funds, with the goal of seeing improvements made in the near term. If a jurisdiction is interested in this option, a written request to Alameda CTC must include a description of the project, scope, schedule, the amount of funds requested, the anticipated timing of when funds are required, and justification for the request. Requests will be considered on an individual basis.

Section 9. Adoption of Implementation Guidelines
A. Implementation Guidelines are adopted by Alameda CTC on an as-needed basis. Changes to Implementation Guidelines will be brought through the Alameda CTC’s Technical Advisory Committee for review and comment, as well as any other Alameda CTC committees as necessary, before changes are adopted by the Alameda CTC Commission.

Alameda CTC Mass Transit Program Implementation Guidelines Transit - 1
Alameda County Transportation Commission
Mass Transit Program
Implementation Guidelines
Section 1. Purpose
A. To delineate eligible uses of Mass Transit funds authorized under Alameda County Transportation Commission Master Program Funding Agreements, these implementation guidelines have been developed to specify the requirements that local jurisdictions must follow in their use of Measure B, Measure BB, and Vehicle Registration Fees (VRF) Direct Local Distributions and discretionary funds.

These guidelines are incorporated by reference in the Master Programs Funding Agreements. All other terms and conditions for programs are contained in the agreements themselves. The intent of the implementation guidelines is to:

1. Provide guidance on Mass Transit funds eligible uses and expenditures.

2. Define the terms in the Master Programs Funding Agreements.

3. Guide Mass Transit Program implementation.

Section 2. Authority
A. These Implementation Guidelines have been adopted by the Alameda County Transportation Commission and set forth eligible uses and expenditures for the Mass Transit funds. Alameda CTC may update these guidelines on an as-needed basis and will do so with involvement of its technical and community advisory committees (as applicable). Exceptions to these guidelines must be requested in writing and be approved by the Alameda CTC Commission.

Section 3. Background
Alameda CTC developed Implementation Guidelines for the Mass Transit funds to clarify eligible fund uses and expenditures in association with Master Programs Funding Agreements for the November 2000 voter-approved Measure B Direct Local Distribution funds (formally known as “pass-through funds”). In 2012, the Master Programs Funding Agreements were updated to include the voter approved 2010 Measure F - Vehicle Registration Fee (VRF) program. In November 2014, voters approved the 2014 Transportation Expenditure Plan, Measure BB, and new Master Programs Funding Agreements were subsequently developed to incorporate Measure BB funds.

Section 4. Definition of Terms
A. Alameda CTC: The Alameda County Transportation Commission is a Joint Powers Authority created by the merger of the Alameda County Congestion Management Agency, which performed long-range planning and funding for countywide transportation projects and programs, and the Alameda County Transportation Improvement Authority, which administered the voter-approved, half-cent transportation sales taxes in Alameda County (the Measure B sales tax programs approved in 1986 and 2000).

B. Capital project: A capital investment that typically requires the following phases: planning/feasibility, scoping, environmental clearance, design, right-of-way, construction, and completion.

C. Construction: Construction of a new capital project, including development of preliminary engineering and construction documents, including plans, specifications, and estimates (PS&E).

Alameda CTC Mass Transit Program Implementation Guidelines Transit - 2
D. Cost Allocation Plans (CAPs): CAPs and indirect cost (IDC) rate proposals are plans that provide a systematic manner to identify, accumulate, and distribute allowable direct and indirect costs to Mass Transit programs funded through the Alameda CTC Master Programs Funding Agreements.

E. Direct cost: A cost completely attributed to the provision of a service, operations, a program, a capital cost, or a product. These costs include documented hourly project staff labor charges (salaries, wages, and benefits) that are directly and solely related to the implementation of Alameda CTC-funded Mass Transit projects, consultants, and materials. These funds may be used for travel or training if they are directly related to the implementation of the Mass Transit funds.

F. Direct Local Distribution funds: Funds allocated based on a funding formula (such as population, registered vehicles, road miles, or a combination thereof) defined in a voter-approved measure and provided to eligible jurisdictions on a regularly scheduled basis (such as a regular monthly payment).

G. Education and promotion: Marketing, education, information, outreach, and promotional campaigns and programs.

H. Environmental documents: Preparation of environmental documents, such as those related to the California Environmental Quality Act (CEQA) or the National Environmental Policy Act (NEPA), or permits required by state or federal permitting agencies.

I. Equipment and new vehicles: Purchase or lease of vehicles. Equipment for service improvements, such as information dissemination, fare collection, etc.

J. Express bus service: Either of these types of rapid bus service:

1. Service within zones with a defined pick-up area, nonstop express bus service, and a defined drop-off zone.

2. Service that provides a simple route layout, has frequent service and fewer stops than regular fixed route service, and may include level boarding, bus priority at traffic signals, signature identification of the rapid buses such as color-coded buses and stops, and enhanced stations.

K. Grants: Funding for plans, programs, or projects based on a competitive call for projects; evaluated based on adopted evaluation criteria; and allocated based on a reimbursement basis.

L. Indirect cost: Also known as “overhead,” any cost of doing business other than direct costs. These costs include utilities, rent, administrative staff, officers’ salaries, accounting department costs, and personnel department costs, which are requisite for general operation of the organization but are not directly allocable to a particular service or product.

M. Maintenance: Repairs, renovation, or upgrade of existing facility or infrastructure.

N. Measure B: Alameda County’s half-cent transportation sales tax, originally approved in 1986, and reauthorized by voters in November 2000. Collection of the sales tax began on April 1, 2002.

Administered by the Alameda CTC, Measure B funds four types of programs in 20 local jurisdictions:
bicycle and pedestrian, local streets and roads, mass transit, and paratransit.

O. Measure BB: Alameda County voters approved Measured BB, the 2014 Transportation Expenditure Plan, in November 2014. It authorizes the collection of a half-cent transportation sales tax and augments the existing 2000 Measure B sales tax program. Collection of the sales tax began on April 1, 2015. Administered by the Alameda CTC, Measure BB funds four types of programs in 20 local jurisdictions: bicycle and pedestrian, local streets and roads, mass transit, and paratransit.

P. Operations: Provision of services that operate transportation facilities and programs. Operations costs do not include the costs to operate community outreach or other programs not directly related to a specific transportation service, program, or product.

Alameda CTC Mass Transit Program Implementation Guidelines Transit - 3
Q. Planning: Identification of project and program current conditions and needs and development of strategies and plans to address the identified needs.

R. Planning area: Four geographical sub-areas of the county (Planning Areas 1, 2, 3, and 4). The subareas of the county are defined by the Alameda CTC as follows:

1. Planning Area 1 – North Area: Cities of Alameda, Albany, Berkeley, Emeryville, Oakland and Piedmont

2. Planning Area 2 – Central Area: Cities of Hayward and San Leandro, and the unincorporated areas of Castro Valley and San Lorenzo, as well as other unincorporated lands in that area

3. Planning Area 3 – South Area: Cities of Fremont, Newark, and Union City

4. Planning Area 4 – East Area: Cities of Dublin, Livermore, and Pleasanton, and all unincorporated lands in that area
S. Project completion/closeout: Inspection/project acceptance, final invoicing, final reporting, and the processes for closing out a project.

T. Safety improvements: Safety or security improvements for operators, passengers, service users, facilities, and infrastructure or property.

U. Scoping and project feasibility: Early capital project phases that identify project needs, costs, and implementation feasibility.

V. Vehicle Registration Fee (VRF): Measure F, Alameda County’s VRF Program, approved by the voters in November 2010 with 63 percent of the vote. It will generate approximately $12 million per year through a $10 per year vehicle registration fee. Administered by the Alameda CTC, the VRF funds four main types of programs and the distribution percentage is as follows: local streets and roads (60 percent); transit (25 percent); local transportation technology (10 percent); and bicycle and pedestrian projects (5 percent).

W. Welfare to Work: Transit services to enhance transportation opportunities for persons making the transition from welfare to work.

Section 5. Mass Transit Fund Allocations
A. These Implementation Guidelines provide guidance on the Mass Transit Fund allocation process for Mass Transit Direct Local Distribution funds and Measure B Express Bus Services Grant Program and VRF Transit for Congestion Relief Program funds.

1. Mass Transit Direct Local Distribution (DLD) Funds
a. General: Alameda CTC distributes Mass Transit DLD Funds to transit operators in Alameda County to be spent on maintenance of transit services, restoration of service cuts, expansion of transit services, and passenger safety and security. b. Eligible Uses: The Mass Transit DLD funds may be used for capital projects, programs, maintenance, or operations that directly improve mass transit services. Eligible uses for these funds include, but are not necessarily limited to:
1) Capital projects, including:
a) All phases of capital projects, including feasibility studies, planning, and environmental
Alameda CTC Mass Transit Program Implementation Guidelines Transit - 4
b) Upgrades to or expansions to bus, ferry, rail, and shuttle infrastructure
c) Purchase or lease of equipment or new vehicles for transit services 2) Mass transit system operations and services, including commuter rail; express, local, and feeder bus; and ferry
3) Paratransit services
4) Welfare to Work services
5) Direct staff and consultant costs to develop, plan, implement, operate and maintain transit projects and programs
6) Direct staff and consultant costs that support eligible activities, including the end-of-year compliance report
7) Direct staff training costs directly related to implementation of projects or programs implemented with the Mass Transit Funds
c. Ineligible Uses: The following is a list of ineligible uses of Mass Transit DLD funds:
1) Non-transportation projects such as fees charged to capital construction projects for services or amenities not related to transportation 2) Capital projects, programs, maintenances, or operations that does not directly improve mass transit services
3) Projects or programs that exclusively serve city/county staff 4) Indirect costs, unless the RECIPIENT submits an independently audited/approved Indirect Cost Allocation Plan.

2. Measure B Express Bus Services Grant Program Funds
a. The Measure B Expenditure Plan dedicates 0.7 percent of net revenues for the Countywide Express Bus Service fund for express bus service projects. The Alameda CTC will administer a Measure B Countywide Express Bus Services discretionary grant program. The Alameda CTC will adopt Grant Program Guidelines before each grant cycle that will establish the guiding policies for that grant cycle and will widely publicize each grant funding cycle.
b. Two agencies are eligible to receive express bus services grant funds:
1) Alameda-Contra Costa Transit District (AC Transit)
2) Livermore Amador Valley Transit Authority (LAVTA)
Fund recipients must enter into a separate agreement with Alameda CTC.

3. VRF Transit for Congestion Relief Program Funds
a. The VRF Expenditure Plan dedicates 25 percent of net revenues for transit projects that provide congestion relief. Alameda CTC awards VRF Transit for Congestion Relief Grant Program funds on a discretionary basis. These funds are intended to make it easier for drivers to use public transportation, make the existing transit system more efficient and effective, and improve access to schools and jobs. The goal of this program is to decrease automobile usage and thereby reduce both localized and area- Alameda CTC Mass Transit Program Implementation Guidelines Transit - 5
wide congestion and air pollution. Fund recipients must enter into a separate agreement with Alameda CTC.
b. Eligible Uses: VRF Transit for Congestion Relief Grant Program Guidelines provide program eligibility and fund usage guidelines and requirements, definitions of terms, evaluation criteria, award details, and monitoring requirements.

Section 6. Advancement of Direct Local Distribution Funds A. Alameda CTC may consider advancing future Direct Local Distribution funds, with the goal of seeing improvements made in the near term. If a jurisdiction is interested in this option, a written request to Alameda CTC must include a description of the project, scope, schedule, the amount of funds requested, the anticipated timing of when funds are required, and justification for the request. Requests will be considered on an individual basis.

Section 7. Adoption of Implementation Guidelines
A. Implementation Guidelines are adopted by Alameda CTC on an as-needed basis. Changes to Implementation Guidelines will be brought through the Alameda CTC’s Technical Advisory Committee for review and comment, as well as any other Alameda CTC committees as necessary, before changes are adopted by the Alameda CTC Commission.

Alameda CTC Mass Transit Program Implementation Guidelines Transit - 1
Alameda County Transportation Commission
Mass Transit Program
Implementation Guidelines
Section 1. Purpose
A. To delineate eligible uses of Mass Transit funds authorized under Alameda County Transportation Commission Master Program Funding Agreements, these implementation guidelines have been developed to specify the requirements that local jurisdictions must follow in their use of Measure B, Measure BB, and Vehicle Registration Fees (VRF) Direct Local Distributions and discretionary funds.

These guidelines are incorporated by reference in the Master Programs Funding Agreements. All other terms and conditions for programs are contained in the agreements themselves. The intent of the implementation guidelines is to:

1. Provide guidance on Mass Transit funds eligible uses and expenditures.

2. Define the terms in the Master Programs Funding Agreements.

3. Guide Mass Transit Program implementation.

Section 2. Authority
A. These Implementation Guidelines have been adopted by the Alameda County Transportation Commission and set forth eligible uses and expenditures for the Mass Transit funds. Alameda CTC may update these guidelines on an as-needed basis and will do so with involvement of its technical and community advisory committees (as applicable). Exceptions to these guidelines must be requested in writing and be approved by the Alameda CTC Commission.

Section 3. Background
Alameda CTC developed Implementation Guidelines for the Mass Transit funds to clarify eligible fund uses and expenditures in association with Master Programs Funding Agreements for the November 2000 voter-approved Measure B Direct Local Distribution funds (formally known as “pass-through funds”). In 2012, the Master Programs Funding Agreements were updated to include the voter approved 2010 Measure F - Vehicle Registration Fee (VRF) program. In November 2014, voters approved the 2014 Transportation Expenditure Plan, Measure BB, and new Master Programs Funding Agreements were subsequently developed to incorporate Measure BB funds.

Section 4. Definition of Terms
A. Alameda CTC: The Alameda County Transportation Commission is a Joint Powers Authority created by the merger of the Alameda County Congestion Management Agency, which performed long-range planning and funding for countywide transportation projects and programs, and the Alameda County Transportation Improvement Authority, which administered the voter-approved, half-cent transportation sales taxes in Alameda County (the Measure B sales tax programs approved in 1986 and 2000).

B. Capital project: A capital investment that typically requires the following phases: planning/feasibility, scoping, environmental clearance, design, right-of-way, construction, and completion.

C. Construction: Construction of a new capital project, including development of preliminary engineering and construction documents, including plans, specifications, and estimates (PS&E).

Alameda CTC Mass Transit Program Implementation Guidelines Transit - 2
D. Cost Allocation Plans (CAPs): CAPs and indirect cost (IDC) rate proposals are plans that provide a systematic manner to identify, accumulate, and distribute allowable direct and indirect costs to Mass Transit programs funded through the Alameda CTC Master Programs Funding Agreements.

E. Direct cost: A cost completely attributed to the provision of a service, operations, a program, a capital cost, or a product. These costs include documented hourly project staff labor charges (salaries, wages, and benefits) that are directly and solely related to the implementation of Alameda CTC-funded Mass Transit projects, consultants, and materials. These funds may be used for travel or training if they are directly related to the implementation of the Mass Transit funds.

F. Direct Local Distribution funds: Funds allocated based on a funding formula (such as population, registered vehicles, road miles, or a combination thereof) defined in a voter-approved measure and provided to eligible jurisdictions on a regularly scheduled basis (such as a regular monthly payment).

G. Education and promotion: Marketing, education, information, outreach, and promotional campaigns and programs.

H. Environmental documents: Preparation of environmental documents, such as those related to the California Environmental Quality Act (CEQA) or the National Environmental Policy Act (NEPA), or permits required by state or federal permitting agencies.

I. Equipment and new vehicles: Purchase or lease of vehicles. Equipment for service improvements, such as information dissemination, fare collection, etc.

J. Express bus service: Either of these types of rapid bus service:

1. Service within zones with a defined pick-up area, nonstop express bus service, and a defined drop-off zone.

2. Service that provides a simple route layout, has frequent service and fewer stops than regular fixed route service, and may include level boarding, bus priority at traffic signals, signature identification of the rapid buses such as color-coded buses and stops, and enhanced stations.

K. Grants: Funding for plans, programs, or projects based on a competitive call for projects; evaluated based on adopted evaluation criteria; and allocated based on a reimbursement basis.

L. Indirect cost: Also known as “overhead,” any cost of doing business other than direct costs. These costs include utilities, rent, administrative staff, officers’ salaries, accounting department costs, and personnel department costs, which are requisite for general operation of the organization but are not directly allocable to a particular service or product.

M. Maintenance: Repairs, renovation, or upgrade of existing facility or infrastructure.

N. Measure B: Alameda County’s half-cent transportation sales tax, originally approved in 1986, and reauthorized by voters in November 2000. Collection of the sales tax began on April 1, 2002.

Administered by the Alameda CTC, Measure B funds four types of programs in 20 local jurisdictions:
bicycle and pedestrian, local streets and roads, mass transit, and paratransit.

O. Measure BB: Alameda County voters approved Measured BB, the 2014 Transportation Expenditure Plan, in November 2014. It authorizes the collection of a half-cent transportation sales tax and augments the existing 2000 Measure B sales tax program. Collection of the sales tax began on April 1, 2015. Administered by the Alameda CTC, Measure BB funds four types of programs in 20 local jurisdictions: bicycle and pedestrian, local streets and roads, mass transit, and paratransit.

P. Operations: Provision of services that operate transportation facilities and programs. Operations costs do not include the costs to operate community outreach or other programs not directly related to a specific transportation service, program, or product.

Alameda CTC Mass Transit Program Implementation Guidelines Transit - 3
Q. Planning: Identification of project and program current conditions and needs and development of strategies and plans to address the identified needs.

R. Planning area: Four geographical sub-areas of the county (Planning Areas 1, 2, 3, and 4). The subareas of the county are defined by the Alameda CTC as follows:

1. Planning Area 1 – North Area: Cities of Alameda, Albany, Berkeley, Emeryville, Oakland and Piedmont

2. Planning Area 2 – Central Area: Cities of Hayward and San Leandro, and the unincorporated areas of Castro Valley and San Lorenzo, as well as other unincorporated lands in that area

3. Planning Area 3 – South Area: Cities of Fremont, Newark, and Union City

4. Planning Area 4 – East Area: Cities of Dublin, Livermore, and Pleasanton, and all unincorporated lands in that area
S. Project completion/closeout: Inspection/project acceptance, final invoicing, final reporting, and the processes for closing out a project.

T. Safety improvements: Safety or security improvements for operators, passengers, service users, facilities, and infrastructure or property.

U. Scoping and project feasibility: Early capital project phases that identify project needs, costs, and implementation feasibility.

V. Vehicle Registration Fee (VRF): Measure F, Alameda County’s VRF Program, approved by the voters in November 2010 with 63 percent of the vote. It will generate approximately $12 million per year through a $10 per year vehicle registration fee. Administered by the Alameda CTC, the VRF funds four main types of programs and the distribution percentage is as follows: local streets and roads (60 percent); transit (25 percent); local transportation technology (10 percent); and bicycle and pedestrian projects (5 percent).

W. Welfare to Work: Transit services to enhance transportation opportunities for persons making the transition from welfare to work.

Section 5. Mass Transit Fund Allocations
A. These Implementation Guidelines provide guidance on the Mass Transit Fund allocation process for Mass Transit Direct Local Distribution funds and Measure B Express Bus Services Grant Program and VRF Transit for Congestion Relief Program funds.

1. Mass Transit Direct Local Distribution (DLD) Funds
a. General: Alameda CTC distributes Mass Transit DLD Funds to transit operators in Alameda County to be spent on maintenance of transit services, restoration of service cuts, expansion of transit services, and passenger safety and security. b. Eligible Uses: The Mass Transit DLD funds may be used for capital projects, programs, maintenance, or operations that directly improve mass transit services. Eligible uses for these funds include, but are not necessarily limited to:
1) Capital projects, including:
a) All phases of capital projects, including feasibility studies, planning, and environmental
Alameda CTC Mass Transit Program Implementation Guidelines Transit - 4
b) Upgrades to or expansions to bus, ferry, rail, and shuttle infrastructure
c) Purchase or lease of equipment or new vehicles for transit services 2) Mass transit system operations and services, including commuter rail; express, local, and feeder bus; and ferry
3) Paratransit services
4) Welfare to Work services
5) Direct staff and consultant costs to develop, plan, implement, operate and maintain transit projects and programs
6) Direct staff and consultant costs that support eligible activities, including the end-of-year compliance report
7) Direct staff training costs directly related to implementation of projects or programs implemented with the Mass Transit Funds
c. Ineligible Uses: The following is a list of ineligible uses of Mass Transit DLD funds:
1) Non-transportation projects such as fees charged to capital construction projects for services or amenities not related to transportation 2) Capital projects, programs, maintenances, or operations that does not directly improve mass transit services
3) Projects or programs that exclusively serve city/county staff 4) Indirect costs, unless the RECIPIENT submits an independently audited/approved Indirect Cost Allocation Plan.

2. Measure B Express Bus Services Grant Program Funds
a. The Measure B Expenditure Plan dedicates 0.7 percent of net revenues for the Countywide Express Bus Service fund for express bus service projects. The Alameda CTC will administer a Measure B Countywide Express Bus Services discretionary grant program. The Alameda CTC will adopt Grant Program Guidelines before each grant cycle that will establish the guiding policies for that grant cycle and will widely publicize each grant funding cycle.
b. Two agencies are eligible to receive express bus services grant funds:
1) Alameda-Contra Costa Transit District (AC Transit)
2) Livermore Amador Valley Transit Authority (LAVTA)
Fund recipients must enter into a separate agreement with Alameda CTC.

3. VRF Transit for Congestion Relief Program Funds
a. The VRF Expenditure Plan dedicates 25 percent of net revenues for transit projects that provide congestion relief. Alameda CTC awards VRF Transit for Congestion Relief Grant Program funds on a discretionary basis. These funds are intended to make it easier for drivers to use public transportation, make the existing transit system more efficient and effective, and improve access to schools and jobs. The goal of this program is to decrease automobile usage and thereby reduce both localized and area- Alameda CTC Mass Transit Program Implementation Guidelines Transit - 5
wide congestion and air pollution. Fund recipients must enter into a separate agreement with Alameda CTC.
b. Eligible Uses: VRF Transit for Congestion Relief Grant Program Guidelines provide program eligibility and fund usage guidelines and requirements, definitions of terms, evaluation criteria, award details, and monitoring requirements.

Section 6. Advancement of Direct Local Distribution Funds A. Alameda CTC may consider advancing future Direct Local Distribution funds, with the goal of seeing improvements made in the near term. If a jurisdiction is interested in this option, a written request to Alameda CTC must include a description of the project, scope, schedule, the amount of funds requested, the anticipated timing of when funds are required, and justification for the request. Requests will be considered on an individual basis.

Section 7. Adoption of Implementation Guidelines
A. Implementation Guidelines are adopted by Alameda CTC on an as-needed basis. Changes to Implementation Guidelines will be brought through the Alameda CTC’s Technical Advisory Committee for review and comment, as well as any other Alameda CTC committees as necessary, before changes are adopted by the Alameda CTC Commission.

Alameda CTC Paratransit Program Implementation Guidelines Paratransit - 1
Alameda County Transportation Commission
Paratransit Program
Implementation Guidelines
Section 1. Purpose
A. To delineate eligible uses of Paratransit funds authorized under Alameda County Transportation Commission Master Programs Funding Agreements, these implementation guidelines have been developed to specify the requirements that local jurisdictions must follow in their use of Measure B and Measure BB Direct Local Distributions funds and discretionary funds. These guidelines are incorporated by reference in the Master Programs Funding Agreements. All other terms and conditions for programs are contained in the agreements themselves. The intent of the implementation guidelines is to:

1. Provide guidance on Paratransit funds eligible uses and expenditures.

2. Define the terms in the Master Programs Funding Agreements.

3. Guide Paratransit Program implementation.

Section 2. Authority
A. These Implementation Guidelines have been adopted by the Alameda County Transportation Commission and set forth eligible uses and expenditures for Paratransit funds. Alameda CTC may update these guidelines on an as-needed basis and will do so with involvement of its technical and community advisory committees (as applicable). Exceptions to these guidelines must be requested in writing and be approved by the Alameda CTC Commission.

Section 3. Background
A. Alameda CTC developed Implementation Guidelines for the Paratransit funds to clarify eligible fund uses and expenditures in association Master Programs Funding Agreements for the November 2000 voter-approved Measure B Direct Local Distribution (formally known as “pass-through funds”). In November 2014, voters approved the 2014 Transportation Expenditure Plan, Measure BB, and new Master Programs Funding Agreements were subsequently developed to incorporate Measure BB funds. The expenditure plans allocates 10.45 percent of Measure B funds and 10 percent of Measure BB funds for special transportation for seniors and people with disabilities (paratransit) programs and projects.

Section 4. Definition of Terms
A. Alameda CTC: The Alameda County Transportation Commission is a Joint Powers Authority created by the merger of the Alameda County Congestion Management Agency, which performed long-range planning and funding for countywide transportation projects and programs, and the Alameda County Transportation Improvement Authority, which administered the voter-approved, half-cent transportation sales taxes in Alameda County (the Measure B sales tax programs approved in 1986 and 2000).

B. Americans with Disabilities Act (ADA): According to the U.S. Equal Employment Opportunity Commission, originally passed in 1990 and revised in 2008, a law that prohibits private employers, state and local governments, employment agencies and labor unions from discriminating against qualified individuals with disabilities in job application procedures, hiring, firing, advancement, compensation, job training, and other terms, conditions, and privileges of employment. The ADA also requires reasonable accommodations for individuals with disabilities and has resulted in the removal of many barriers to transportation and in better access for seniors and people with disabilities.

Alameda CTC Paratransit Program Implementation Guidelines Paratransit - 2
C. Capital project: A capital investment that typically requires the following phases: planning/feasibility, scoping, environmental clearance, design, right-of-way, construction, and completion. For paratransit programs, may be an investment in vehicles or equipment directly related to providing paratransit services.

D. Construction: Construction of a new capital project, including development of preliminary engineering and construction documents, including plans, specifications, and estimates (PS&E).

E. Cost Allocation Plans (CAPs): CAPs and indirect cost (IDC) rate proposals are plans that provide a systematic manner to identify, accumulate, and distribute allowable direct and indirect costs to Paratransit programs funded through the Alameda CTC Master Programs Funding Agreements.

F. Customer service and outreach: Customer service functions as well as costs associated with marketing, education, outreach, and promotional campaigns and programs.

G. Direct cost: A cost completely attributed to the provision of a service, operations, a program, a capital cost, or a product. These costs include documented hourly project staff labor charges (salaries, wages, and benefits) that are directly and solely related to the implementation of the Alameda CTC-funded Paratransit projects, consultants, and materials. These funds may be used for travel or training if they are directly related to the implementation of the Paratransit funds.

H. Direct Local Distribution funds: Funds allocated based on a funding formula (such as population, registered vehicles, road miles, or a combination thereof) defined in a voter-approved measure and provided to eligible jurisdictions on a regularly scheduled basis (such as a regular monthly payment).

I. Education and promotion: Marketing, education, information, outreach, and promotional campaigns and programs.

J. Environmental documents: Preparation of environmental documents, such as those related to the California Environmental Quality Act (CEQA) or the National Environmental Policy Act (NEPA), or permits required by state or federal permitting agencies.

K. Grants: Funding for plans, programs, or projects based on a competitive call for projects; evaluated based on adopted evaluation criteria; and allocated based on a reimbursement basis.

L. Group trips: One-way passenger trips considered group trips. Includes vehicle operation and contracts. See individual demand-response trips.

M. Indirect cost: Also known as “overhead,” any cost of doing business other than direct costs. These costs include utilities, rent, administrative staff, officers’ salaries, accounting department costs, and personnel department costs, which are requisite for general operation of the organization but are not directly allocable to a particular service or product.

N. Individual demand-response trips: Taxi service, door-to-door trips, and van trips that passengers request on demand. Includes actual operation cost and contracts for vehicle operation, scheduling, dispatching, vehicle maintenance, supervision, and fare collection (including ticket or scrip printing and sales) for the purpose of carrying passengers.

O. Maintenance: Repairs, renovation, or upgrade of existing facility, infrastructure, or vehicles.

P. Management: Direct staffing costs and benefits to manage programs, projects, and services.

Q. Meal delivery: Service that includes costs associated with vehicle operation, scheduling, dispatching, vehicle maintenance, and supervision for the purpose of delivering meals, whether provided in-house, through contracts, via taxicab, or by grantees. See Meals on Wheels.

R. Meals on Wheels: Service that is part of a Senior Nutrition Program and provides delivery of meals to seniors and people with disabilities. See meal delivery.

Alameda CTC Paratransit Program Implementation Guidelines Paratransit - 3
S. Measure B: Alameda County’s half-cent transportation sales tax, originally approved in 1986, and reauthorized by voters in November 2000. Collection of the sales tax began on April 1, 2002.

Administered by the Alameda CTC, Measure B funds four types of programs in 20 local jurisdictions:
bicycle and pedestrian, local streets and roads, mass transit, and paratransit.

T. Measure BB: Alameda County voters approved Measured BB, the 2014 Transportation Expenditure Plan, in November 2014. It authorizes the collection of a half-cent transportation sales tax and augments the existing 2000 Measure B sales tax program. Collection of the sales tax began on April 1, 2015. Administered by the Alameda CTC, Measure BB funds four types of programs in 20 local jurisdictions: bicycle and pedestrian, local streets and roads, mass transit, and paratransit.

U. Operations: Provision of services that operate transportation facilities and programs. Operations costs do not include the costs to operate community outreach or other programs not directly related to a specific transportation service, program, or product.

V. Paratransit Advisory and Planning Committee: Originally named by the Measure B Expenditure Plan as the Alameda County Paratransit Coordinating Council, the committee meets to address funding, planning, and coordination issues regarding paratransit services in Alameda County. Members must be an Alameda County resident and an eligible user of any transportation service available to seniors and people with disabilities in Alameda County. PAPCO is supported by a Technical Advisory Committee comprised of Measure B and Measure BB-funded paratransit providers in Alameda County.

W. Paratransit service: Transportation services for seniors and people with disabilities including ADAmandated or non-mandated shuttle or fixed-route services, including door-to-door services, group trips, and individual demand-response trip services; taxi programs; Meals on Wheels or meal delivery; volunteer driver programs; and purchase of EBP tickets.

X. Planning: Identification of project and program current conditions and needs and development of strategies and plans to address the identified needs.

Y. Project completion/closeout: Inspection/project acceptance, final invoicing, final reporting, and the processes for closing out a project.

Z. Scoping and project feasibility: Early capital project phases that identify project needs, costs, and implementation feasibility.

AA. Shuttle or fixed-route trips: Shuttle service or fixed-route bus service, for example. Includes vehicle operation and contracts. See individual demand-response trips.

Section 5. Paratransit Fund Allocations
A. These Implementation Guidelines provide guidance on the Paratransit Fund allocation process for Direct Local Distribution funds and Paratransit Gap Grant Program funds.

1. Paratransit Direct Local Distribution Funds
a. General: Alameda CTC distributes Paratransit Direct Local Distribution (DLD) Funds to fixed-route public transit operators that are required to provide transportation services mandated by the ADA; and to cities in Alameda County and the County to provide non-mandated services, aimed at improving mobility for seniors and persons with disabilities.
1) A portion of the funds as defined in the Master Programs Funding Agreement are local DLD funds distributed to Alameda County cities to provide non-mandated transportation services for seniors and people with disabilities allocated to each city operating paratransit service through a Alameda CTC Paratransit Program Implementation Guidelines Paratransit - 4
census-based funding formula that is developed by PAPCO and approved by the Alameda CTC Commission.
2) A portion of the funds as defined in the Master Programs Funding Agreement are DLD funds distributed to Alameda County’s primary mandated ADA service provider, East Bay Paratransit Consortium. b. Eligible Uses: Paratransit DLD funds may be used for capital projects, programs, maintenance, or operations that directly improve paratransit services. Eligible uses for these funds include services as defined in Attachment A, as well as, but not limited to:
1) Direct staff and consultant costs to develop, plan, implement, manage, operate and maintain paratransit projects and programs
2) Direct staff and consultant costs to provide customer service and outreach for paratransit projects and programs
3) Direct staff and consultant costs that support eligible activities, including the end-of-year compliance report
4) Direct staff training costs directly related to implementation of projects or programs implemented with the Paratransit Funds
c. Ineligible Uses: The following is a list of ineligible uses of Paratransit DLD funds:
1) Non-transportation projects or services such as fees charged to capital construction projects for services or amenities not related to transportation 2) Capital projects, programs, maintenance, or operations that do not directly improve paratransit services
3) Projects or programs that exclusively serve city/county staff 4) Indirect costs, unless the RECIPIENT submits an independently audited/approved Indirect Cost Allocation Plan.

2. Paratransit Discretionary Grant Program Funds
a. The Measure BB Expenditure Plan dedicates 1.0 percent of the funds for paratransit coordination and services to meet the needs of seniors and people with disabilities.

Alameda CTC will administer a Measure BB Paratransit discretionary grant program. b. The Alameda CTC adopt Grant Program Guidelines through its programming and allocation processes.to guide the grant allocations.
c. Gap funds provide Alameda County with the opportunity to be innovative and explore alternative service delivery mechanisms in the face of a senior and disability population expected to grow substantially over the next 30 years. The population of people likely to need paratransit service is expected to outpace the growth in sales tax revenues that fund paratransit programs in Alameda County, including city-based programs and ADA-mandated services.
d. Gap funds provide an opportunity to minimize the differences in service experienced by consumers based on their geographic location.

Alameda CTC Paratransit Program Implementation Guidelines Paratransit - 5
Section 6. Advancement of Direct Local Distribution Funds A. Alameda CTC may consider advancing future Direct Local Distribution funds, with the goal of seeing improvements made in the near term. If a jurisdiction is interested in this option, a written request to Alameda CTC must include a description of the project, scope, schedule, the amount of funds requested, the anticipated timing of when funds are required, and justification for the request. Requests will be considered on an individual basis.

Section 7. Adoption of Implementation Guidelines
A. Implementation Guidelines are adopted by Alameda CTC on an as-needed basis. Changes to Implementation Guidelines will be brought through the Alameda CTC’s Technical Advisory Committee for review and comment, as well as any other Alameda CTC committees as necessary, before changes are adopted by the Alameda CTC Commission.

FY2026-27 FINAL
Implementation Guidelines and Performance Measures – Special Transportation for Seniors and People with Disabilities (Paratransit) Program
Implementation Guidelines
These guidelines lay out the service types that are eligible to be funded with Alameda County Measure B (2000) reserves and Measure BB (2014) revenues under the Special Transportation for Seniors and People with Disabilities (Paratransit) Program. All programs funded partially or in their entirety through these sources, including American with Disabilities Act (ADA)- mandated paratransit services, city programs and discretionary grant funded projects, must abide by the following requirements for each type of paratransit service. While the collection of Measure B has sunset, remaining funds continue to be utilized.

Fund recipients are able to select which of these service types are most appropriate for their community to meet the needs of older adults and people with disabilities. Overall, all programs should be designed to enhance quality of life for older adults and people with disabilities by offering accessible, affordable and convenient transportation options to reach major medical facilities, grocery stores and other important travel destinations to meet life needs. Although some programs may need to prioritize based on trip purpose due to capacity constraints, ideally, the importance of a trip should be determined by the consumer.

Performance Measures
The Alameda CTC collects performance data from all programs funded with Alameda County Measure B (2000) reserves and Measure BB (2014) revenues. All programs funded partially or in their entirety through these sources must at a minimum report annually through the Annual Compliance Report for Direct Local Distribution (DLD) funding on the performance measures identified within the Implementation Guidelines for each DLD program.

The performance measures for the Measure B and Measure BB Direct Local Distribution (DLD) funding distributed through the Special Transportation for Seniors and People with Disabilities (Paratransit) Program, which funds ADA-mandated paratransit services, city paratransit programs and discretionary grant funded projects, are identified below.

FY2026-27 FINAL 2
Performance data required for Compliance Reports are marked with a ✥. Additional performance-related data is listed and may be required through:
• Separate discretionary grant guidelines
• Report to the Alameda CTC’s Commission
• Report to one of its community advisory committees.

Additional performance measures include but are not limited to those below marked with a regular bullet.

ADA Paratransit Guidelines
Service
Description
Origin-to-destination trips for people with disabilities unable to ride fixed route transit. Trips are pre-scheduled and accessible.

Eligible
Population
Due to a disability or health-related condition, the individual must be unable to use fixed route transit.

Time & Days of
Service
Varies by area. Available when and where fixed route transit operates.

Fare (Cost to
Customer)
Varies by area.

Other Programs mandated by the Americans with Disabilities Act are implemented and administered according to federal guidelines that supersede these guidelines; however, all ADA-mandated programs funded through Measures B and BB are subject to the terms of the Master Programs Funding Agreement.

Historically, at the request of a health care provider or ADA provider, city programs would provide interim service through their programs to consumers awaiting ADA certification. Currently, the ADA programs meet these needs directly.

Performance
Measures
(✥ Performance
data required for
 Number of one-way trips provided
 Total Measure B/BB cost per one-way trip (Total Measure B/BB program cost during period divided by the number of one-way trips provided during period.)
FY2026-27 FINAL 3
ADA Paratransit Guidelines
Compliance
Reports)
• Total program cost per one-way trip (total program cost during period divided by the number of one-way trips provided during period).
• Non-Measure B/BB revenues and costs
• Number of applicants and registrants
• Demographic data on age, disability, ethnicity/race, and income • On-time performance
• Number of trips provided to consumers who require an accessible vehicle
• Quantitative and qualitative information on complaints • Quantitative and qualitative information on safety incidents • Quantitative and qualitative information on outreach
• Quantitative and qualitative information on “high need” trips • Quantitative and qualitative information on ridership satisfaction Same-Day Transportation Service Guidelines
Service
Description
Same-day transportation services provide on-demand same-day services utilizing taxis, Transportation Network Companies a.k.a. TNCs (e.g. Lyft, Uber) that use ride-hailing mobile apps, or other new transportation options. Services may be subsidized in different ways including vouchers, scrip, reimbursement, a discount code on an app, call center or website payment, etc.

Transportation Network Companies (e.g. Lyft, Uber) using ride-hailing apps and web-based platforms provide curb-to-curb service that can be scheduled on a same-day basis. TNCs charge riders on a distance/time basis depending on calculations determined by the app. Subsidy programs allow eligible consumers to use TNCs at a reduced fare by reimbursing consumers a percentage of the fare, providing a coupon code, or by providing some initial fare payment, which can be used to cover a portion of the fare. These programs are intended for situations FY2026-27 FINAL 4
Same-Day Transportation Service Guidelines
when consumers cannot make their trip on a pre-scheduled basis. TNC trip services can incorporate a concierge service.

Taxis also provide curb-to-curb service that can be scheduled on a same-day basis. Taxis charge riders on a distance/time basis using a meter. Taxi subsidy programs offer a reduced fare by reimbursing consumers a percentage of the fare or by providing some fare medium, e.g. scrip or vouchers, which can be used to cover a portion of the fare.

The availability of accessible vehicles varies by geographical area and provider, but programs should expand availability of accessible vehicles where possible in order to fulfill requests for same-day accessible trips.

Programs may incorporate a parallel Specialized Accessible Van Service to meet the need for accessible trips.

Eligible
Population
Eligible Populations include:

1. People 18 and above with disabilities who are unable to use fixed route services. Cities may, at their discretion, also provide services to consumers with disabilities under the age of 18, and

2. Older adults 70 years or older without proof of a disability.

Program sponsors may use either ADA eligibility, as established by ADA-mandated providers (incl. East Bay Paratransit, LAVTA, Union City Transit) or the Alameda County City Paratransit Services Medical Statement Form, as proof of disability. Program sponsors may, at their discretion, also offer temporary or interim eligibility due to disability.

ADA-mandated providers that are not also city providers (East Bay Paratransit and LAVTA) are not required to provide service to older adults 70 years or older without ADA eligibility.

Time & Days of
Service
Service times should be consistent with transportation provider availability to public consumers.

Fare (Cost to
Customer)
Programs must subsidize at least 50% of the fare within an established reasonable service area (at a minimum the sponsoring city).

Programs can impose a cap on total subsidy per person. This can be accomplished through a maximum subsidy per trip, a limit on the FY2026-27 FINAL 5
Same-Day Transportation Service Guidelines
number of vouchers/scrip (or other fare medium) per person, and/or a total monetary subsidy per person per month/quarter/year.

Other New same-day transportation programs that utilize TNCs are subject to review by Alameda CTC staff prior to implementation.

Programs may also use funding to provide incentives to drivers and/or transportation providers to ensure reliable service. Incentives are often utilized to promote accessible service. Planned expenditures on incentives are subject to review by Alameda CTC staff prior to implementation.

Generally, same-day transportation options have been inconsistent in their ability to offer WAV (Wheelchair Accessible Vehicle) service.

These include taxis and programs offered via privately-owned vehicles (e.g. TNCs and volunteer driver programs). Programs should strive to provide an equitable suite of programs, balancing offering accessible alternatives (e.g. using an agency van to supplement a TNC program), searching for and developing new wheelchair accessible options, and meeting the needs of their community. New and/or separate WAV services should be included under Specialized Accessible Van Service.

Performance
Measures
(✥ Performance
data required for
Compliance
Reports)
 Number of one-way trips provided on taxis
 Number of one-way trips provided on Transportation Network Companies (e.g. Lyft, Uber) using ride-hailing apps
 Total Measure B/BB cost per one-way trip (Total Measure B/BB program cost during period divided by the number of one-way trips provided during period.)
• Total program cost per one-way trip, including extra concierge costs if applicable (total program cost during period divided by the number of one-way trips provided during period)
• Non-Measure B/BB revenues and costs
• Number of applicants (including number of those on the waitlist) and registrants (report quantities for taxis and/or Transportation Network Companies separately)
• Demographic data on age, disability, ethnicity/race, and income FY2026-27 FINAL 6
Same-Day Transportation Service Guidelines
• Information in aggregate on origin and destination for same day trips by category (i.e. medical appointments, grocery store, senior center, etc.; report quantities for taxis and/or Transportation Network Companies separately)
• Quantitative and qualitative information on complaints (report quantities for taxis and/or Transportation Network Companies separately)
• Quantitative and qualitative information on safety incidents (report quantities for taxis and/or Transportation Network Companies separately)
• Quantitative and qualitative information on outreach
• Quantitative and qualitative information on ridership satisfaction • Qualitative information on program’s capacity to serve demand (e.g. status of waitlist)
Specialized Accessible Van Service Guidelines
Service
Description
Specialized accessible van service provides accessible, origin-todestination trips on a pre-scheduled or same-day basis. This service category should complement core services in communities where critical needs for accessible or other specialized trips are not being adequately met by the existing primary services. Examples of unmet needs are a taxi or TNC program without accessible vehicles, medical trips for riders with dementia unable to safely take an ADA-mandated trip, or trips outside of the ADA-mandated service area. When possible, a priority for this service should be fulfilling requests for WAV (Wheelchair Accessible Vehicle) trips as defined under the CPUC TNC Access for All (AFA)1 Program Funding.

Services may be subsidized in different ways as agreed upon by the program sponsor and transportation provider, including vouchers, scrip, 1 TNC Access for All Program https://www.cpuc.ca.gov/tncaccess/ FY2026-27 FINAL 7
Specialized Accessible Van Service Guidelines
reimbursement, a discount code on an app, call center or website payment, etc.

Eligible
Population
People 18 and above who are unable to use fixed route, ADA-mandated or same-day transportation services due to disability. Cities may, at their discretion, also provide services to consumers with disabilities under the age of 18.

Program sponsors may use either ADA eligibility, as established by ADAmandated providers (incl. East Bay Paratransit, LAVTA, Union City Transit) or the Alameda County City-Based Paratransit Services Medical Statement Form, as proof of disability. Program sponsors may, at their discretion, also offer temporary or interim eligibility due to disability.

ADA-mandated providers that are not also city providers (East Bay Paratransit and LAVTA) are not required to provide service to older adults 70 years or older without ADA eligibility.

Time & Days of
Service
At discretion of program sponsor with local consumer input. When possible, service should be available Monday – Friday between the hours of 8 a.m. and 5 p.m. (excluding holidays) and accept reservations between the hours of 9 a.m. and 5 p.m. Monday – Friday (excluding holidays).

Fare (Cost to
Customer)
Fares for pre-scheduled service should not exceed comparable same-day transportation services fares.

Other Specialized Accessible van programs must demonstrate that they are providing trips at an equal or lower cost to the provider than the ADAmandated provider on a cost per trip basis, except if providing service beyond ADA paratransit minimums (e.g. WAV). Cost per trip is defined as total transportation cost (from all sources of revenue) during a reporting period divided by the number of one-way trips, including attendant and companion trips, provided during the period.

Performance
Measures
(✥ Performance
data required for
 Number of one-way trips provided
 Total Measure B/BB cost per one-way trip (Total Measure B/BB program cost during period divided by the number of one-way trips provided during period.)
FY2026-27 FINAL 8
Specialized Accessible Van Service Guidelines
Compliance
Reports)
• Total program cost per one-way trip, including extra costs for specialized service if applicable (total program cost during period divided by the number of one-way trips provided during period).
• Non-Measure B/BB revenues and costs
• Number of applicants (including number of those on the waitlist) and registrants
• Demographic data on age, disability, ethnicity/race, and income • On-time performance
• Number of trips provided to consumers who require an accessible vehicle
• Data required for CPUC TNC Access for All (AFA) Program funding2 • Quantitative and qualitative information on complaints • Quantitative and qualitative information on safety incidents • Quantitative and qualitative information on outreach
• Quantitative and qualitative information on ridership satisfaction • Qualitative information on program’s capacity to serve demand (e.g. status of waitlist)
Accessible Shuttle Service Guidelines
Service
Description
Shuttles are accessible vehicles that operate on a fixed, deviated, or flex-fixed route and schedule. They serve common trip origins and destinations visited by eligible consumers, e.g. senior centers, medical facilities, grocery stores, BART and other transit centers, community centers, commercial districts, and post offices.

Shuttles should be designed to supplement rather than duplicate existing fixed route transit services. Routes should not necessarily be designed for fast travel, but to get as close as possible to destinations of interest, such as going into parking lots or up to the front entrance of 2 Access Provider Information https://www.cpuc.ca.gov/regulatory-services/licensing/transportationlicensing-and-analysis-branch/transportation-network-companies/tnc-access-for-all-program/tnc--- access-for-all-program-access-provider
FY2026-27 FINAL 9
Accessible Shuttle Service Guidelines
a senior living facility. Shuttles are often designed to serve active older adults who do not drive but are not ADA paratransit registrants.

Eligible
Population
Shuttles should be designed to appeal to older adults but can be made open to the general public.

Time and Days
of Service
At discretion of program sponsor with local consumer input.

Fare (Cost to
Customer)
At discretion of program sponsor but cannot exceed local ADA paratransit fares. Fares may be scaled based on distance.

Cost of Service By end of the second fiscal year of service, the City’s cost per one-way trip per person should not exceed $50, including transportation and direct administrative costs. Cost per trip is defined as total cost (all sources) during a reporting period divided by the number of one-way trips, including attendant and companion trips, provided during period.

Other Shuttle sponsors are required to coordinate with the local fixed route transit provider.

Shuttle routes and schedules should be designed with input from the older adult and disabled communities to ensure effective design. For new shuttle services, to ensure effective program design, a well-defined plan must be submitted to Alameda CTC staff for review prior to implementation.

Deviations and flag stops are permitted at discretion of program sponsor.

Performance
Measures
(✥ Performance
data required for
Compliance
Reports)
 Total ridership (One-way passenger boardings)
 Total Measure B/BB cost per one-way passenger trip (Total Measure B/BB program cost during period divided by the total ridership during period.)
• Total program cost per one-way passenger trip (total program cost during period divided by the total ridership during period). • Non-Measure B/BB revenues and costs
FY2026-27 FINAL 10
Accessible Shuttle Service Guidelines
• Number of applicants (including number of those on the waitlist) and registrants
• Demographic data on age, disability, ethnicity/race, and income • On-time performance
• Number of trips provided to consumers who require an accessible vehicle
• Quantitative and qualitative information on complaints • Quantitative and qualitative information on safety incidents • Quantitative and qualitative information on outreach
• Quantitative and qualitative information on ridership satisfaction • Qualitative information on program’s capacity to serve demand (e.g. status of waitlist)
Group Trips Service Guidelines
Service
Description
Group trips are round-trip rides for pre-scheduled outings, including shopping trips, recreational events, and community activities. These trips are specifically designed to serve the needs of older adults and people with disabilities and typically originate from a senior center or housing facility, and are generally provided in accessible buses or vans.

Eligible
Population
At discretion of program sponsor.

Time and Days
of Service
Group trips must begin and end on the same day.

Fare (Cost to
Customer)
At discretion of program sponsor.

Other Programs can impose mileage or quantity of trips limitations to individuals or organizations to control program costs.

FY2026-27 FINAL 11
Group Trips Service Guidelines
Performance
Measures
(✥ Performance
data required for
Compliance
Reports)
 Number of one-way passenger trips provided
 Total Measure B/BB cost per passenger trip (Total Measure B/BB program cost during period divided by the number of passenger trips provided during period.)
• Total program cost per passenger trip (total program cost during period divided by the number of passenger trips provided during period).
• Non-Measure B/BB revenues and costs
• Number of requests (including any unfulfilled requests) • Demographic data on age, disability, ethnicity/race, and income • Number of trips provided to consumers who require a wheelchair accessible trip
• Quantitative and qualitative information on complaints • Quantitative and qualitative information on safety incidents • Quantitative and qualitative information on outreach
• Quantitative and qualitative information on ridership satisfaction • Qualitative information on program’s capacity to serve demand (e.g. status of waitlist)
Door-through-Door/Volunteer Driver Service Guidelines
Service
Description
Volunteer driver services are pre-scheduled, door-through-door services that are typically not accessible. These programs rely on volunteers to drive eligible consumers for critical trip needs, such as medical trips. Programs may use staff to complete intake or fill gaps in service provision. This service meets a key mobility gap by serving more vulnerable populations and should complement existing primary services (i.e. ADA-mandated, Specialized Accessible Van, or SameDay).

Volunteer driver programs may also have an escort component where volunteers accompany consumers on any service eligible for Alameda CTC funding, when they are unable to travel in a private vehicle.

FY2026-27 FINAL 12
Door-through-Door/Volunteer Driver Service Guidelines
Eligible
Population
At discretion of program sponsor.

Time and Days
of Service
At discretion of program sponsor.

Fare (Cost to
Customer)
At discretion of program sponsor.

Other Program sponsors can use funds for administrative purposes and/or to pay for volunteer mileage reimbursement purposes (not to exceed Federal General Services Administration (Privately Owned Vehicle) Mileage Reimbursement Rates) or an equivalent financial incentive for volunteers.

Performance
Measures
(✥ Performance
data required for
Compliance
Reports)
 Number of one-way trips provided
 Total Measure B/BB cost per one-way trip (Total Measure B/BB program cost during period divided by the number of one-way trips provided during period.)
• Total program cost per one-way trip (total program cost during period divided by the number of one-way trips provided during period).
• Non-Measure B/BB revenues and costs
• Number of applicants (including number of those on the waitlist) and registrants
• Demographic data on age, disability, ethnicity/race, and income • Quantitative and qualitative information on complaints • Quantitative and qualitative information on safety incidents • Quantitative and qualitative information on outreach
• Number of active volunteer drivers
• Number of one-way trips provided by staff
• Percentage of service requests unfulfilled when requested within specified time
• Quantitative and qualitative information on ridership satisfaction FY2026-27 FINAL 13
Door-through-Door/Volunteer Driver Service Guidelines
• Qualitative information on program’s capacity to serve demand (e.g. status of waitlist)
Mobility Management and/or Travel Training Program Guidelines Service
Description
Mobility management services cover a wide range of activities, such as travel training, coordinated services, trip planning, and brokerage. Mobility management activities often include education and outreach to individuals and organizations. Individual trip planning can play an important role in ensuring that people use the “best” service for them for each trip, e.g. using East Bay Paratransit from Fremont to Berkeley for an event, using a TNC (e.g. Lyft, Uber) or taxi voucher for a same-day urgent doctor visit, and scheduling with a group trip service to go grocery shopping. Service types can include information and referral, service linkage, service coordination, or advocacy.

Travel training is short-term, one-on-one or group-based intensive instruction designed to teach people with disabilities and older adults to travel safely and independently on fixed-route public transportation in their community.3
Travel orientation, also known as transit orientation, is less formal and involved than traditional travel training and explains transportation systems by sharing information about trip planning, schedules, maps, fare systems, mobility devices, new mobility services, and benefits and services. It may be conducted in a group or one-on-one.4 This service description should not be considered all-inclusive. Programs are welcome to contact Alameda CTC staff to discuss other mobility management activities if they need guidance.

Eligible
Population
At discretion of program sponsor.
3 Easter Seals Project ACTION http://www.projectaction.com/glossary-of-disability-and-transit-terms/ 4 Easter Seals Project ACTION https://www.nadtc.org/wp-content/uploads/Module-4-NADTC-linkversion.pdf FY2026-27 FINAL 14
Mobility Management and/or Travel Training Program Guidelines Time and Days
of Service
At discretion of program sponsor.

Fare (Cost to
Customer)
N/A
Other For new mobility management and/or travel training programs, to ensure effective program design, a plan with a well-defined set of activities must be submitted to Alameda CTC staff for review prior to implementation.

Performance
Measures
(✥ Performance
data required for
Compliance
Reports)
Mobility Management Program
 Number of individuals provided with mobility management support (Note: an individual may have multiple contacts)
 Number of contacts providing mobility management support  Total Measure B/BB cost per individual provided with mobility management support (Total Measure B/BB program cost during period divided by the number of individuals provided with support during period.)
• Total cost per individual provided with mobility management support (total program cost during period divided by the number of individuals provided with support during period).
• Demographic data on age, disability, ethnicity/race, and income of individuals
• Non-Measure B/BB revenues and costs
• Quantitative and qualitative information on outreach
• Quantitative and qualitative information on program satisfaction Travel Training Program
 Number of individuals trained and/or received travel orientation (divided by those in individual training and those participating in group trainings)
 Total Measure B/BB cost per individual trained in individual trainings and in group trainings (Total Measure B/BB program cost during period divided by the number of individuals trained during period) FY2026-27 FINAL 15
Mobility Management and/or Travel Training Program Guidelines • Total program cost per individual trained in individual trainings and in group trainings (total program cost during period divided by the number individuals trained during period)
• Number of requests for training unfulfilled
• Demographic data on age, disability, ethnicity/race, and income of individuals
• Non-Measure B/BB revenues and costs
• Number of individuals trained (divided by those receiving travel orientation, mobility device training, older adults, adults with disabilities, youth with disabilities, and/or people with visual impairments)
• Quantitative and qualitative information on outreach
• Percentage/number of people surveyed who used transit post workshop
• Quantitative and qualitative information on program satisfaction • Qualitative information on program’s capacity to serve demand (e.g. status of waitlist)
Means-Based Fare Program Guidelines
Service
Description
Means-Based Fare Programs can subsidize any service eligible for paratransit funding and/or fixed-route transit for paratransit customers who are low-income and can demonstrate financial need.

Eligible
Population
Subsidies can be offered to low-income consumers with demonstrated financial need who are currently eligible for an Alameda County ADAmandated or city paratransit program.

Low income requirements are at discretion of program sponsors, but the requirement for household income should not be below the HUD Very Low-Income threshold for Alameda County.5
5 Alameda County Housing and Community Development Department https://www.acgov.org/cda/hcd/hudincome-rent_limits.htm FY2026-27 FINAL 16
Means-Based Fare Program Guidelines
Time and Days
of Service
N/A
Fare (Cost to
Customer)
N/A
Other Outreach/communication plans related to means-based fares must be submitted to Alameda CTC staff annually.

Low-income requirements and the means to determine and verify eligibility must be submitted to Alameda CTC staff for review prior to implementation.

If program sponsors include subsidized ADA-mandated paratransit tickets in this program, no more than 3% of a program sponsor’s Alameda CTC distributed funding may be used for the ticket subsidy. Other services or purposes proposed for means-based fare subsidy must be submitted to Alameda CTC staff for review prior to implementation.

Performance
Measures
(✥ Performance
data required for
Compliance
Reports)
 Number of unduplicated individuals who received
scholarship/subsidized fares
 Number of one-way fares/tickets subsidized
 Total Measure B/BB cost per subsidy (Total Measure B/BB program cost during period divided by the number of subsidized fares/tickets during period)
• Total program cost per subsidy (total program cost during period divided by the number of subsidized fares/tickets during period) • Demographic data on age, disability, ethnicity/race, and income of individuals
• Non-Measure B/BB revenues and costs
• Quantitative and qualitative information on complaints • Quantitative and qualitative information on outreach
• Quantitative and qualitative information on program satisfaction FY2026-27 FINAL 17
Meal Delivery Program Guidelines
Service
Description
Meal Delivery programs traditionally support delivery of meals to the homes of individuals who have difficulty traveling to congregate meal sites and/or have difficulty shopping for food or preparing meals for themselves.

Meal delivery program eligibility under Measures B and BB is limited to transportation-related meal delivery program costs for traditional meal delivery services provided by a local community-based organization.

Allowable expenses also include direct mileage reimbursement for volunteer drivers providing meal delivery.

Eligible
Population
At discretion of program sponsor.

Time and Days
of Service
At discretion of program sponsor.

Fare (Cost to
Customer)
At discretion of program sponsor.

Other Program sponsors may not use more than 5% of their Alameda CTC DLD Paratransit program funds expended in a given fiscal year for transportation-related meal delivery program costs. Additionally, Meal Delivery Programs (including Capital Expenditures) may not account for more than 5% of the total funding made available for a Paratransit Discretionary Grant Program Call.

Funding for traditional meal delivery provided by a local community-based organization must be limited to no more than $3 per meal delivered.

If programs are directly reimbursing volunteer drivers for meal delivery services, DLD program funds used for mileage reimbursement must be limited to no more than $8 per meal delivered (not to exceed Federal General Services Administration (Privately Owned Vehicle) Mileage Reimbursement Rates).

FY2026-27 FINAL 18
Meal Delivery Program Guidelines
For new meal delivery programs, to ensure effective program design, a well-defined plan must be submitted to Alameda CTC staff for review prior to implementation.

Performance
Measures
(✥ Performance
data required for
Compliance
Reports)
 Number of meal delivery trips
 Total Measure B/BB cost per meal delivery trip (Total Measure B/BB program cost during period divided by the number of meal delivery trips during period)
• Total number of individuals served
• Total cost per meal delivery trip (total program cost during period divided by the number of meal delivery trips during period) • Non-Measure B/BB revenues and costs
• Demographic data on age, disability, ethnicity/race, and income in aggregate
• Quantitative and qualitative information on transportation program satisfaction
Capital Expenditures Guidelines
Description Capital expenditures are eligible if directly related to the implementation of a program or project within an eligible service category, including but not limited to, purchase of scheduling software, accessible vehicles and equipment, and accessibility improvements at shuttle stops.

Eligible
Population
N/A
Time and Days
of Service
N/A
Fare (Cost to
Customer)
N/A
Other Capital expenditures are to support the eligible service types included in the Implementation Guidelines and must be consistent with objectives of FY2026-27 FINAL 19
Capital Expenditures Guidelines
the Alameda CTC Special Transportation for Seniors and Peoples with Disabilities (Paratransit) Program.

Meal Delivery Programs may not account for more than 5% of the total funding made available for a Paratransit Discretionary Grant Program Call for vehicles.

If programs are purchasing passenger vehicles, they should be accessible. Planned expenditures are subject to review by Alameda CTC staff prior to implementation.

Performance
Measures
(✥ Performance
data required for
Compliance
Reports)
 Total Measure B/BB cost
• Non-Measure B/BB revenues and costs
• Photograph of new vehicle (where applicable)
Alameda CTC Agreement No. A26-0084

2026 MPFA

MEASURE BB / VEHICLE REGISTRATION FEE

MASTER PROGRAMS FUNDING AGREEMENT
between the

ALAMEDA COUNTY TRANSPORTATION COMMISSION
and the

CITY OF NEWARK
This Measure BB / Vehicle Registration Fee Master Programs Funding Agreement (“AGREEMENT”), effective the 1st of July 1, 2026, is entered into by and between the Alameda County Transportation Commission (“ALAMEDA CTC”) and the City of Newark (“RECIPIENT”).

RECITALS
A. On November 2, 2010, the voters of Alameda County approved Measure F, the Vehicle Registration Fee (“VRF”) Program, pursuant to Section 65089.20 of the Government Code, thereby authorizing the Alameda County Congestion Management Agency (“ACCMA”) to administer the proceeds from a $10 per year vehicle registration fee on each annual motor-vehicle registration or renewal of registration in Alameda County, starting in May 2011, six months following approval of Measure F. Vehicles subject to the VRF include all motorized vehicles, including passenger cars, light-duty trucks, medium-duty trucks, heavy-duty trucks, buses of all sizes, motorcycles, and motorized camper homes, unless vehicles are expressly exempted from the payment of the VRF.

B. Funds raised by the VRF will be used exclusively for local transportation purposes in Alameda County that have a relationship or benefit to the owners of motor vehicles paying the VRF, including projects and programs identified in the expenditure plan approved by the voters as part of Measure F (the “VRF Expenditure Plan”).

C. On June 24, 2010, the Alameda County Transportation Improvement Authority (“ACTIA”) and ACCMA took the final actions to create ALAMEDA CTC, a joint powers authority, with all of ACTIA and ACCMA’s functions and responsibilities. Pursuant to resolutions adopted by the ACCMA and ACTIA Boards and the governing body of the ALAMEDA CTC (COMMISSION”), ACCMA and ACTIA were terminated as of the close of business on February 29, 2012, with ALAMEDA CTC designated as the successor entity. All of its predecessors’ functions and responsibilities have been assigned to, and accepted by, ALAMEDA CTC, including duties related to the VRF Program.

D. On November 4, 2014, the voters of Alameda County, pursuant to the Local Transportation Authority and Improvement Act, California Public Utilities Code Section 180000 et seq., approved Measure BB, thereby authorizing ALAMEDA CTC to administer the proceeds from a one-half of one percent transaction and use tax applicable from April 1, 2015 through March 31, 2022, and a full one percent tax applicable from April 1, 2022 through March 31, 2045. The tax proceeds will be used to pay for the investments outlined in Alameda County’s 30-Year Transportation Expenditure Plan (“Measure BB Expenditure Plan”), as it may be amended.

E. This AGREEMENT delineates the requirements of the Measure BB and VRF Direct Local Distribution (“DLD”) funds that are directly allocated to local jurisdictions and transit operators, as Alameda CTC Agreement No. A26-0084

2026 MPFA
authorized by the VRF Expenditure Plan, and the Measure BB Expenditure Plan. Discretionary funds identified in these expenditure plans are not the subject of this AGREEMENT, and RECIPIENT will be required to enter into a separate agreement for those funds.

F. The parties to this AGREEMENT previously entered into a Master Programs Funding Agreement applicable to DLD funds distributed by ALAMEDA CTC, which expires as of June 30, 2026 (“ORIGINAL AGREEMENT”). This AGREEMENT is generally consistent with the ORIGINAL AGREEMENT, but the parties have determined that it is appropriate to enter into a new agreement rather than extending the ORIGINAL AGREEMENT.

G. This AGREEMENT was originally approved by the COMMISSION on February 26, 2026.

NOW, THEREFORE, it is mutually agreed by and between the parties as follows:

ARTICLE I: FUNDING ALLOCATIONS

1. This AGREEMENT authorizes the ALAMEDA CTC to allocate the DLD funds derived from Measure BB and VRF receipts as described in their respective voter-approved expenditure plans and as summarized in Table A: DLD Investment Summary and described below for different fund types.

Table A: DLD Investment Summary
DLD Program Fund Program
Bicycle and Pedestrian Program Measure BB
Local Streets and Roads Program Measure BB and VRF
Mass Transit Program Measure BB
Paratransit Program Measure BB

2. All DLD distributions pursuant to this AGREEMENT, and all provisions contained herein, shall be effective as of July 1, 2026. The ORIGINAL AGREEMENT shall govern and control all DLD distributions paid on or before June 30, 2026.

A. BICYCLE AND PEDESTRIAN PROGRAM

1. ALAMEDA CTC will distribute Measure BB DLD funds pursuant to a formula weighted 100 percent by the jurisdiction’s population within the subarea. RECIPIENT’s allocations are subject to change based on variations in annual population figures.

2. The Bicycle and Pedestrian Program Implementation Guidelines provide program eligibility and fund usage guidelines, definitions, additional requirements, and guideline adoption details. Said guidelines are hereby incorporated into this AGREEMENT by reference.

Alameda CTC Agreement No. A26-0084

2026 MPFA
B. LOCAL STREETS AND ROADS (LOCAL TRANSPORTATION) PROGRAM

1. ALAMEDA CTC will distribute Measure BB DLD funds pursuant to a formula weighted 50 percent by the jurisdiction’s population within the subarea and 50 percent by the number of road miles with the subarea. RECIPIENT’s allocations are subject to change based on variations in annual population and road mile figures.

2. ALAMEDA CTC will distribute VRF DLD funds pursuant to a formula weighted 50 percent by the jurisdiction’s population within the subarea and 50 percent of the number of registered vehicles in the subarea. RECIPIENT’s allocations are subject to change based on variations in annual population and number of registered vehicle figures, as they are made available.

3. The Local Streets and Roads Program Implementation Guidelines provide program eligibility and fund usage guidelines, definitions, additional requirements, and guideline adoption details. Said guidelines are hereby incorporated into this AGREEMENT by reference.

4. RECIPIENT shall expend a minimum of 15 percent of all Measure BB funds received on project elements directly benefiting bicyclists and pedestrians.

C. MASS TRANSIT PROGRAM

1. ALAMEDA CTC will distribute Measure BB DLD funds pursuant to set percentages detailed in the Measure BB Expenditure Plan. RECIPIENT’s percentage fund distribution, if applicable, is detailed in Measure BB Mass Transit Direct Local Distribution Summary, attached hereto as Exhibit A and incorporated into this AGREEMENT by reference. RECIPIENT’s allocations are subject to change based on transit service changes.

2. The Mass Transit Program Implementation Guidelines provide program eligibility and fund usage guidelines, definitions, additional requirements, and guideline adoption details. Said guidelines are hereby incorporated into this AGREEMENT by reference.

D. PARATRANSIT PROGRAM

1. ALAMEDA CTC will distribute Measure BB DLD funds by subarea pursuant to percentages in the Measure BB Expenditure Plan. RECIPIENT’s percentage fund distribution by subarea, if applicable, is shown on Exhibit A attached hereto and is incorporated into this AGREEMENT by reference.

2. Measure BB distributions to cities and local transit operators are based on a percentage of the population over age 70 in each of the four planning areas for city-based and mandated paratransit services of local bus transit providers.

3. ALAMEDA CTC will distribute Measure BB DLD funds to the East Bay Paratransit Consortium pursuant to set percentages in the Measure BB Expenditure Plan to assist the Alameda-Contra Alameda CTC Agreement No. A26-0084

2026 MPFA
Costa Transit District and the San Francisco Bay Area Rapid Transit in meeting its responsibilities under the American with Disabilities Act (ADA).

4. Measure BB DLD funds may be further distributed to individual cities within each planning area based on a formula refined by the Paratransit Advisory and Planning Committee and approved by the COMMISSION. RECIPIENT’s allocations are subject to change based on updated annual population figures.

5. The Paratransit Program Implementation Guidelines provide program eligibility and fund usage guidelines, definitions, additional requirements, and guideline adoption details. Said guidelines are hereby incorporated into this AGREEMENT by reference.

ARTICLE II: PAYMENTS AND EXPENDITURES
A. ALAMEDA CTC’S DUTIES AND OBLIGATIONS

1. Within five working days of actual receipt of the monthly Measure BB sales tax revenues and VRF revenues from the California Department of Tax and Fee Administration, the bond trustee, or the California Department of Motor Vehicles, Alameda CTC shall remit to the RECIPIENT its designated amount of available DLD funds disbursed on a monthly basis by the formulas described above.

2. ALAMEDA CTC shall annually update Measure BB and VRF fund revenue projections and the resulting fund allocation formulas to reflect the most current population using the California Department of Finance’s annual population estimates (Report E-1 published in May); maintained road mileage from the California Department of Transportation; and the number of registered vehicles in each Alameda County subarea, using registered vehicle data provided by the California Department of Motor Vehicles, as it is made available. ALAMEDA CTC shall use the updated Measure BB and VRF program allocation formulas in the allocations related to the collection of revenues beginning July 1 of each new fiscal year, which is from July 1 to June 30.

3. ALAMEDA CTC shall report monthly to the public the amount of Measure BB, and VRF revenues distributed to RECIPIENT by each fund type monthly and for the fiscal year.

4. ALAMEDA CTC shall provide timely notice to RECIPIENT prior to conducting an audit of expenditures made by RECIPIENT to determine whether such expenditures are in compliance with this AGREEMENT, Measure BB Expenditure Plan, or the VRF Expenditure Plan.

B. RECIPIENT’S DUTIES AND OBLIGATIONS

1. RECIPIENT shall expend all Measure BB and VRF funds received in compliance with the applicable guidelines and Plan(s), including the Implementation Guidelines and performance measures, as they may be adopted or amended by ALAMEDA CTC from time to time.

Alameda CTC Agreement No. A26-0084

2026 MPFA

2. RECIPIENT shall set up and maintain an appropriate system of accounts in accordance with GAAP to report on Measure BB and VRF funds received and expended. RECIPIENT must account for Measure BB and VRF funds, including any interest received or accrued, separately for each fund type, and from any other funds received from ALAMEDA CTC. The accounting system shall provide adequate internal controls and audit trails to facilitate an unmodified annual financial and compliance audit for each fund type and the respective usage and application of said funds. ALAMEDA CTC and its representatives, agents and nominees shall have the absolute right at any reasonable time to inspect and copy any accounting records related to such funds, except to the extent specifically prohibited by applicable law.

3. RECIPIENT shall expend Measure BB and VRF funds in compliance with the Timely Use of Funds Policies for Direct Local Distributions, as they may be adopted or amended by the COMMISSION from time to time.

4. RECIPIENT shall establish and maintain systems, such as policies and procedures, to ensure that Measure BB and VRF DLD funds are used exclusively for eligible transportation purposes.

5. RECIPIENT hereby agrees to and accepts the formulas used in the allocation of Measure BB and VRF revenues as reflected in the ballot measures, the Measure BB Expenditure Plan, and the VRF Expenditure Plan, and agrees to accept and utilize the California Department of Finance Estimates of Population figures (Report E-1, updated each May) for California cities and counties for the annual update of the sales tax allocation formulas related to the collection of revenues that begin in July of each new fiscal year and registered vehicle data provided by the California Department of Motor Vehicles when available.

C. OTHER EXPENDITURE RESTRICTIONS

1. Transportation Purposes Only: RECIPIENT shall use all Measure BB and VRF funds solely for transportation purposes as defined by the authorizing ballot measures. Any jurisdiction that violates this provision must fully reimburse all misspent funds, including all interest which would have been earned thereon.

2. Non-Substitution of Funds: RECIPIENT shall use Measure BB funds and VRF funds to supplement and not replace existing local revenues used for transportation purposes.

3. Fund Exchange: Any fund exchanges made using Measure BB or VRF funds must be made for transportation purposes. ALAMEDA CTC will consider exchange proposals on a case-by-case basis.

4. Staff Cost Limitations: Direct costs associated with the delivery of programs and projects associated with Measure BB and VRF programs, including direct staff costs and consultant costs, are eligible uses of Measure BB and VRF funds. ALAMEDA CTC does not allow indirect costs, unless the RECIPIENT submits an independently audited/approved Indirect Cost Allocation Plan.

Alameda CTC Agreement No. A26-0084

2026 MPFA
ARTICLE III: REPORTING REQUIREMENTS
A. REQUIREMENTS AND WITHHOLDING
RECIPIENT shall comply with each of the reporting requirements set forth below. If RECIPIENT fails to comply with one or more of these requirements, ALAMEDA CTC may withhold payment of further Measure BB and/or VRF funds to RECIPIENT until full compliance is achieved.

1. RECIPIENT shall, by December 31st of each year, submit to ALAMEDA CTC, at the RECIPIENT’s expense, separate independently audited financial statements for the prior fiscal year ended June 30 of Measure BB and VRF funds received and used.

2. RECIPIENT shall, by December 31st of each year, submit to ALAMEDA CTC, at the RECIPIENT’s expense, annual program compliance reports regarding programs and projects on which RECIPIENT expended Measure BB and VRF funds.

3. RECIPIENT shall document expenditure activities and report on the performance of Measure BB and VRF funded activities through the annual program compliance reporting process, or through other ALAMEDA CTC performance and reporting processes as they may be requested, including but not limited to the annual performance report, annual program plan, planning monitoring reports. Program Performance Measures are attached hereto as Exhibit B.

4. RECIPIENT shall install or mount signage adjacent to Measure BB and VRF funded construction projects, and on vehicles funded with Measure BB and VRF funds (e.g., RECIPIENT and ALAMEDA CTC logos; “Your Transportation Tax Dollars Help Fund the Operation of This Vehicle!”) where practical, so Alameda County taxpayers are informed as to how RECIPIENT is using Measure BB and/or VRF funds.

5. RECIPIENT shall provide current information on RECIPIENT’s website, to inform the public about how RECIPIENT is using Measure BB and/or VRF funds.

6. RECIPIENT shall actively participate in a Public Awareness Program, in partnership with ALAMEDA CTC and/or its community advisory committees, as a means of ensuring that the public has access to the ability to know which projects and programs are funded through Measure BB and/or VRF funds.

7. RECIPIENT shall make its administrative officer or designated staff available upon request to render a report or answer any and all inquiries in regard to RECIPIENT’s receipt, usage, and/or compliance audit findings regarding Measure BB and/or VRF funds before the Commission and/or the Independent Watchdog Committee or community advisory committees, as applicable.

8. RECIPIENT agrees that ALAMEDA CTC may review and/or evaluate all project(s) or program(s) funded pursuant to this AGREEMENT. This may include visits by representatives, agents or nominees of ALAMEDA CTC to observe RECIPIENT’s project or program operations, to review project or program data and financial records, and to discuss the project with RECIPIENT’s staff or governing board.

Alameda CTC Agreement No. A26-0084

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ARTICLE IV: OTHER PROVISIONS
A. GEOGRAPHIC BREAKDOWN
In all cases the geographic breakdown by subarea is as follows:

1. North Area refers to the Cities of Alameda, Albany, Berkeley, Emeryville, Oakland, and Piedmont.

2. Central Area includes the Cities of Hayward and San Leandro, and the unincorporated area of Castro Valley, as well as other unincorporated land governed by Alameda County in the Central Area.

3. South Area includes the Cities of Fremont, Newark, and Union City.

4. East Area includes the Cities of Livermore, Dublin, and Pleasanton, and all unincorporated land governed by Alameda County in the East Area.

B. INDEMNITY BY RECIPIENT
Neither ALAMEDA CTC, nor the COMMISSION, any officer, consultant, agent, or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by RECIPIENT in connection with the Measure BB or VRF funds distributed to RECIPIENT pursuant to this AGREEMENT. It is also understood and agreed, pursuant to Government Code Section 895.4, RECIPIENT shall fully defend, indemnify and hold harmless ALAMEDA CTC, the COMMISSION, and all its officers, agents, and employees, from any liability imposed on ALAMEDA CTC for injury (as defined in Government Code Section 810.8) occurring by reason of anything done or omitted to be done by RECIPIENT in connection with the Measure BB or VRF funds distributed to RECIPIENT pursuant to this AGREEMENT.

C. INDEMNITY BY ALAMEDA CTC
Neither RECIPIENT, nor its governing body, elected officials, any officer, consultant, agent, or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by ALAMEDA CTC under or in connection with any work, authority or jurisdiction delegated to ALAMEDA CTC under this AGREEMENT. It is also understood and agreed, pursuant to Government Code Section 895.4, ALAMEDA CTC shall fully defend, indemnify, and hold harmless RECIPIENT, and its governing body, elected officials, all its officers, agents, and employees from any liability imposed on RECIPIENT for injury (as defined in Government Code Section 810.8) occurring by reason of anything done or omitted to be done by ALAMEDA CTC under or in connection with any work, authority or jurisdiction delegated to ALAMEDA CTC under this AGREEMENT.

D. JURISDICTION AND VENUE
The laws of the State of California will govern the validity of this AGREEMENT, its interpretation and performance, and any other claims to which it relates. All legal actions arising out of this AGREEMENT Alameda CTC Agreement No. A26-0084

2026 MPFA
shall be brought in a court of competent jurisdiction in Alameda County, California and the parties hereto hereby waive inconvenience of forum as an objection or defense to such venue.

E. ATTORNEYS’ FEES
Should it become necessary to enforce the terms of this AGREEMENT, the prevailing party shall be entitled to recover reasonable expenses and attorneys’ fees from the other party.

F. TERM
The term of this AGREEMENT shall be from July 1, 2026 to June 30, 2036, unless amended in writing or a new Master Programs Funding Agreement is executed between ALAMEDA CTC and RECIPIENT.

G. SEVERABILITY
If any provision of this AGREEMENT is found by a court of competent jurisdiction or, if applicable, an arbitrator, to be unenforceable, such provision shall not affect the other provisions of the AGREEMENT, but such unenforceable provisions shall be deemed modified to the extent necessary to render it enforceable, preserving to the fullest extent permissible the intent of the parties set forth in this AGREEMENT.

H. MODIFICATION
This AGREEMENT, and its Exhibits, as well as the referenced Implementation Guidelines, constitutes the entire AGREEMENT, supersedes all prior written or oral understandings regarding Measure BB and VRF program funds (but not project funding agreements), including but not limited to the ORIGINAL AGREEMENT, which is terminated as of the effective date hereof. This AGREEMENT may only be changed by a written amendment executed by both parties. Notwithstanding the foregoing, the Implementation Guidelines, Performance Measures, and Timely Use of Funds Policies related to Measure BB and VRF funds may be changed from time to time by the ALAMEDA CTC.

[Signatures on next page]
Alameda CTC Agreement No. A26-0084

2026 MPFA
IN WITNESS WHEREOF, the parties have executed this AGREEMENT by their duly authorized officers as of the date first written below.

CITY OF NEWARK
(RECIPIENT)

ALAMEDA COUNTY

TRANSPORTATION COMMISSION
(ALAMEDA CTC)
By: By:

David J. Benoun Date
City Manager
Tony Tavares Date
Executive Director
Recommended
By:

Vivek Bhat Date
Deputy Executive Director of Projects
Reviewed as to Budget/Financial Controls:

By:

Patricia Reavey Date
Deputy Executive Director of
Finance and Administration
Approved as to Legal Form: Approved as to Legal Form:

By: By:

Kristopher Kokotaylo, Esq Date
Legal Counsel to the CITY OF NEWARK
Fennemore LLP Date
Legal Counsel to ALAMEDA CTC
Alameda CTC Agreement No. A26-0084
Exhibit A – Page 1 2026 MPFA

EXHIBIT A

MEASURE BB MASS TRANSIT AND PARATRANSIT

DIRECT LOCAL DISTRIBUTION SUMMARY
Mass Transit
Alameda CTC distributes Measure BB Mass Transit Direct Local Distribution funds based on the distribution percentages for net Measure BB Revenues specified in the Measure BB Expenditure Plan, as shown below.

Table 1: Measure BB Mass Transit Distribution
Agency Area Percentage of
Net Revenues
AC Transit Alameda County 18.80 %
ACE East/South County 1.00 %
BART Alameda County 0.50 %
LAVTA East County 0.50 %
Union City Transit South County 0.25 %
SF WETA Alameda County 0.50 %
Paratransit
Alameda CTC distributes Measure BB paratransit funds to County subareas/planning areas and to AC Transit and BART based on the distribution percentages in the Measure BB Expenditure Plan, as shown below. Distributions to jurisdictions for non-mandated services within each subarea are based on allocation formulas refined by the Paratransit Advisory and Planning Committee (PAPCO) and approved by the Commission.

Table 2: Measure BB Paratransit Distribution
Area/Agency Percentage1
City-based and Locally Mandated 3.0%
North County
Cities of Alameda, Albany, Berkeley, Emeryville, and Oakland Central County2
Cities of Hayward and San Leandro, and unincorporated area of Castro Valley, as well as other unincorporated lands governed by Alameda County in the Central Area.

South County
Cities of Fremont, Newark, Union City, as well as Union City Transit.

East County3
Cities of Livermore, Dublin, and Pleasanton, and unincorporated lands governed by Alameda County in the East Area, and LAVTA.

AC Transit - East Bay Paratransit4 4.5%
BART- East Bay Paratransit4 1.5%

1. Funds are distributed based on the percentage of the population over age 70 in each of the four planning areas for city-based and mandated paratransit services. Funds can be further allocated to individual cities within each planning area based on a formula refined by PAPCO.

2. Funding will be assigned to Hayward to serve the unincorporated areas.

3. Funding for Livermore and Dublin will be assigned to LAVTA for their ADA-mandated paratransit program.

4. Measure BB funds are dispersed to AC Transit and BART to operate the East Bay Paratransit Consortium (EBPC).

Alameda CTC Agreement No. A26-0084
Exhibit B – Page 1 2026 MPFA

EXHIBIT B

DIRECT LOCAL DISTRIBUTION PROGRAM

PERFORMANCE MEASURES
Direct Local Distribution (DLD) recipients are to document the performance and benefits of the projects and programs funded with Measure BB and/or Vehicle Registration Fee funds. The following performance measures are a selection of performance measures and associated standards, organized by funding program, that must be documented at minimum by DLD recipients as applicable. Additional performance measures may be requested by Alameda CTC.

Performance reporting and monitoring will be done through Alameda CTC’s standard reporting processes, including the Annual Program Compliance Reports and various planning activities, as requested and applicable. Alameda CTC’s performance reporting will concentrate on key indicators at the time of reporting.

BICYCLE AND PEDESTRIAN PROGRAM

PERFORMANCE MEASURES
Performance Measure Performance Metrics & Standards Evaluation Frequency
& Method
Corrective Action
Infrastructure Investment
Report on bicycle and
pedestrian projects completed
or underway.

Directional lane miles of all bicycle facilities built or improved (may include bike lanes, bike routes, multi-use pathway improvements).

Linear feet of all pedestrian improvements built or
improved (may include sidewalks, trails/pathways).

Number of all intersections or midblock
bicycle/pedestrian crossing locations improved (may
include locations that received crossing improvements,
curb/ADA ramps, bicycle protection elements,
daylighting, traffic calming elements, lighting, etc.).

Annually via
Compliance
Report
N/A; Report on investments
Safety Investments
Report on bicycle and
pedestrian investments
located on countywide
priority networks:
- High Injury Network
(HIN) Proactive Safety
Network (PSN)
- Countywide Bikeways
Network (CBN)
Directional lane miles of bicycle facilities built or
improved to an All Ages and Abilities (AAA) standard
on the Alameda CTC-adopted HIN, PSN and/or CBN.

Linear feet of pedestrian improvements built or
improved on the Alameda CTC-adopted HIN or PSN
(may include sidewalks, trails/pathways).

Number of intersections and/or midblock
bicycle/pedestrian crossing locations improved on
Alameda CTC-adopted HIN, PSN, or CBN (may
include locations that received crossing improvements,
curb/ADA ramps, bicycle protection elements,
daylighting, traffic calming elements, lighting, etc.).

Annually via
Compliance
Report
N/A; Report on investments
Current Master Plan
Maintain a local current
Bicycle/Pedestrian Master
Plan (BPMP) or Active
Transportation Plan.

Plan(s) no more than 5 years old, based on adoption
date.

Annually via
Compliance
Report
Any agency without a current
plan is required to provide
schedule for a plan update.

Capital Project and
Program Investment
Report on capital and
program administration costs
Investment into capital projects and programs is greater than program administration costs (outreach, staffing,
administrative support).

Annually via
Compliance
Report
Any agency not achieving this
metric must explain how capital
needs will be addressed in the
future.

Alameda CTC Agreement No. A26-0084
Exhibit B – Page 2 2026 MPFA
EXHIBIT B (cont.)
LOCAL TRANSPORTATION PROGRAM (Local Streets and Roads (LSR))

PERFORMANCE MEASURES
Performance Measure Performance Metrics & Standards Evaluation Frequency &
Method
Corrective Action
Infrastructure Investment
Report on roadway and
transportation improvements
completed or underway.

Lane miles of roadway improvements, pavement
rehabilitation, striping, etc.

Linear feet of all bicycle/pedestrian improvements built or improved (may include sidewalks, trails/pathways).

Number of all intersections or midblock
bicycle/pedestrian crossing locations improved (may
include locations that received crossing improvements,
curb/ADA ramps, bicycle protection elements,
daylighting, traffic calming elements, lighting, etc.).

Annually via
Compliance
Report
N/A; Report on investments
Safety Investments
Report on bicycle and
pedestrian investments
located on countywide
priority networks:
- High Injury Network
(HIN) Proactive Safety
Network (PSN)
- Countywide Bikeways
Network (CBN)
Directional lane miles of bicycle facilities built or
improved to an All Ages and Abilities (AAA) standard
on the Alameda CTC-adopted HIN, PSN and/or CBN.

Linear feet of pedestrian improvements built or
improved on the Alameda CTC-adopted HIN or PSN
(may include sidewalks, trails/pathways).

Number of intersections and/or midblock
bicycle/pedestrian crossing locations improved on
Alameda CTC-adopted HIN, PSN, or CBN (may
include locations that received crossing improvements,
curb/ADA ramps, bicycle protection elements,
daylighting, traffic calming elements, lighting, etc.).

Annually via
Compliance
Report
N/A; Report on investments
Pavement Condition Index
(PCI)
Maintain a PCI moving average rating of 60 or above.

Average PCI based on latest available data from MTC’s
Pavement Condition Index Summary Report.

Annually via
Compliance
Report
Any agency not achieving the
target must identify corrective
actions and future investments to
address PCI levels.

Equitable Investments
Report on investments within
equity communities
Identify LSR investments toward maintaining and
improving roadways and transportation infrastructure,
in equity communities as the areas are defined in:
- Equity Priority Communities as defined by
MTC
- Equity Areas as defined by Alameda CTC
- Locally-defined equity areas
- Opportunity Zones as certified by the U.S.

Department of the Treasury
Annually via
Compliance
Report
N/A; Report on investments
Measure BB LSR 15%
Requirement
Expenditure of LSR funds on
bicycle and pedestrian
projects elements (for
Measure BB funds only)
Maintain a 15% annual minimum LSR investment to
support bicycling and walking.

Annually via
Compliance
Report
Any agency not achieving the
target annual percentage must
explain and/or identify plan to
use LSR funds on future
bicycle/pedestrian improvements
to meet this target over the
duration of Measure BB.

Capital Project and
Program Investment
Report on capital and
program administration costs
Investment into capital projects and programs is greater than program administration costs (outreach, staffing,
administrative support).

Annually via
Compliance
Report
Any agency not achieving this
metric must explain how capital
needs will be addressed in the
future.

Alameda CTC Agreement No. A26-0084
Exhibit B – Page 3 2026 MPFA
EXHIBIT B (cont.)

MASS TRANSIT PROGRAM

PERFORMANCE MEASURES
Performance Measure Performance Metrics & Standards Evaluation Frequency &
Method
Corrective Action
Ridership/Service
Utilization
Annual Ridership (Unlinked
Passenger Trips)
Annual Unlinked Trips as reported to the National
Transit Database (NTD).

Note: Latest fiscal year data is provided provisionally by transit operators and is subject to change. NTD
regularly revises historical year data as part of new data releases. Alameda CTC analysis will be based on the
latest available NTD data.

Annually
reported by
Transit
Operators.

N/A
On-Time Performance
Systemwide on-time
performance
Average on-time performance as reported by transit
operator. Target of 75% to 90% or based on the transit
agency’s adopted performance goals and standards.

Annually
reported by
Transit
Operators.

Any agency with significant decline
below adopted target must provide
an explanation and specify plan to
improve performance.

Cost Effectiveness
Operating Cost Metrics
Operating Cost Metrics as reported to the National
Transit Database (NTD) as requested such as:
- Operating cost per passenger mile
- Operating cost per vehicle revenue mile
Annually
reported by
Transit
Operators.

Any agency with significant
increase in costs must provide an
explanation.

PARATRANSIT PROGRAM

PERFORMANCE MEASURES
Performance Measure Performance Metrics & Standards Evaluation Frequency &
Method
Corrective Action
Ridership/Service
Utilization
Number of people served or
trips provided
Number of individuals served or trips provided by
program (for service types such as ADA mandated
paratransit, door-to-door service, taxi programs,
accessible van service, shuttle service, group trips,
travel training, meal delivery)
Annually via
Compliance
Report and
Program Plan
Review.

N/A
Cost Effectiveness
Operating Cost Metrics
Cost per trip or per passenger (for service types such as ADA mandated paratransit, door-to-door service, taxi
programs, accessible van service, shuttle service, group trips)
Annually via
Compliance
Report and
Program Plan
Review.

Any agency with significant
increase in costs must provide an
explanation.

Note: The Paratransit Program Implementation Guidelines contain additional listing of performance measures by program type.

Alameda County Transportation Commission

IMPLEMENTATION GUIDELINES
Index

1. Bicycle and Pedestrian Program

2. Local Street and Road (Local Transportation) Program

3. Mass Transit Program

4. Seniors and People with Disabilities (Paratransit) Program Alameda CTC Bicycle and Pedestrian Program Implementation Guidelines Bicycle/Pedestrian - 1
Alameda County Transportation Commission
Bicycle/Pedestrian Program
Implementation Guidelines
Section 1. Purpose
A. To delineate the eligible uses of Bicycle and Pedestrian Program Funds authorized under Alameda County Transportation Commission Master Program Funding Agreements, these implementation guidelines have been developed to specify the requirements that local jurisdictions must follow in their use of Measure B, Measure BB and Vehicle Registration Fee Direct Local Distribution and discretionary funds. These guidelines are incorporated by reference in the Master Program Funding Agreements. All other terms and conditions for programs are contained in the agreements themselves.

The intent of the implementation guidelines is to:

1. Provide guidance on Bicycle and Pedestrian Safety funds eligible uses and expenditures.

2. Define the terms in the Master Program Funding Agreements.

3. Guide Bicycle and Pedestrian Program implementation.

Section 2. Authority
A. These Implementation Guidelines have been adopted by the Alameda County Transportation Commission (Alameda CTC) and set forth eligible uses and expenditures for the Bicycle and Pedestrian Program funds. Alameda CTC may update these guidelines on an as-needed basis and will do so with involvement of its technical and community advisory committees (as applicable).

Exceptions to these guidelines must be requested in writing and be approved by Alameda CTC.

Section 3. Background
A. Alameda CTC developed Implementation guidelines for the Bicycle and Pedestrian Safety Funds to clarify eligible fund uses and expenditures in association Master Programs Funding Agreements for the November 2000 voter-approved Measure B Direct Local Distribution funds (formally known as “passthrough funds”). In 2012, the Master Programs Funding Agreements were updated to include the voter approved Measure F - Vehicle Registration Fee (VRF) program. In November 2014, voters approved the 2014 Transportation Expenditure Plan, Measure BB, and new Master Programs Funding Agreements were subsequently developed to incorporate Measure BB funds.

Section 4. Definition of Terms
A. Alameda CTC: The Alameda County Transportation Commission is a Joint Powers Authority created by the merger of the Alameda County Congestion Management Agency, which performed long-range planning and funding for countywide transportation projects and programs, and the Alameda County Transportation Improvement Authority, which administered the voter approved half-cent transportation sales taxes in Alameda County (the 1986 and 2000 approved Measure B sales tax programs) B. Capital project: A bicycle and pedestrian capital investment that typically requires the following phases:
planning/feasibility, scoping, environmental clearance, design, right-of-way, construction, and completion.

C. Complete Street: A transportation facility that is planned, designed, operated, and maintained to provide safe mobility for all users, including bicyclists, pedestrians, transit vehicles, truckers, and motorists, appropriate to the function and context of the facility. Complete street concepts apply to rural, suburban, and urban areas (Caltrans definition).

D. Complete Streets Act of 2008: The California Complete Streets Act (Assembly Bill 1358) was signed into law in September 2008. It requires that local jurisdictions modify their general plans as follows:

Alameda CTC Bicycle and Pedestrian Program Implementation Guidelines Bicycle/Pedestrian - 2
“(A) Commencing January 1, 2011, upon any substantial revision of the circulation element, the legislative body shall modify the circulation element to plan for a balanced, multimodal transportation network that meets the needs of all users of the streets, roads, and highways for safe and convenient travel in a manner that is suitable to the rural, suburban, or urban context of the general plan. (B) For the purposes of this paragraph, “users of streets, roads, and highways” means bicyclists, children, persons with disabilities, motorists, movers of commercial goods, pedestrians, users of public transportation, and seniors.”
E. Construction: Construction of a new capital project, including development of preliminary engineering and construction documents, including plans, specifications, and estimates.

F. Cost Allocation Plans (CAPs): CAPs and Indirect cost rate proposals (IDCs) are plans that provide a systematic manner to identify, accumulate, and distribute allowable direct and indirect costs to Bicycle and Pedestrian programs funded through the Alameda CTC Master Programs Funding Agreements.

G. Direct cost: A cost completely attributed to the provision of a service, operations, a program, a capital cost, or a product. These costs include documented hourly project staff labor charges (salaries, wages and benefits) which are directly and solely related to the implementation of the Alameda CTC-funded Bicycle and Pedestrian Funds, consultants, and materials. These funds may be used for travel or training if they are directly related to the implementation of the Bicycle and Pedestrian Funds.

H. Direct Local Distribution Funds: Funds are allocated based upon a funding formula (such as population, registered vehicles, road miles, or a combination thereof) defined in a voter approved transportation expenditure plan, and provided to eligible jurisdictions on a regularly scheduled basis (such as a regular monthly payment).

I. Environmental Documents: Preparation of environmental documents, such as those related to the California Environmental Quality Act (CEQA) or the National Environmental Policy Act (NEPA), or permits required by state or federal permitting agencies.

J. Grants: Funding for plans, programs or projects based upon a competitive call for projects, an evaluation process based on adopted evaluation criteria and allocated based upon a reimbursement basis.

K. Indirect cost: Also known as “overhead,” any cost of doing business other than direct costs. These costs include utilities, rent, administrative staff, officer's salaries, accounting department costs and personnel department costs, which are requisite for general operation of the organization, but are not directly allocable to a particular service or product.

L. Local Bicycle Master Plan/Local Pedestrian Master Plans: Locally adopted plans that, at a minimum, examine existing conditions for walking and/or bicycling, and provide recommendations on improving the walking and/or bicycling environment, and prioritize these improvements. These plans may be stand-alone bicycle and pedestrian plans or maybe a joint plan that addresses both walking and bicycling. Also referred to as an Active Transportation Plan.

M. Maintenance: Repairs, renovation, or upgrade of existing facility or infrastructure.

N. Measure BB: Alameda County voters approved Measured BB, the 2014 Transportation Expenditure Plan, in November 2014. It authorizes the collection of a half-cent transportation sales tax and augments the existing 2000 Measure B sales tax program. Collection of the sales tax began on April 1, 2015.

Administered by the Alameda CTC, Measure BB funds four types of programs in 20 local jurisdictions:
bicycle and pedestrian, local streets and roads, mass transit, and paratransit.

O. Operations: Provision of services that operate transportation facilities and programs. Operations costs do not include the costs to operate community outreach or other programs not directly related to a specific transportation service, program, or product.

Alameda CTC Bicycle and Pedestrian Program Implementation Guidelines Bicycle/Pedestrian - 3
P. Planning: Identification of project and program current conditions and needs and development of strategies and plans to address the identified needs.

Q. Project Completion/Closeout: Inspection/project acceptance, final invoicing, final reporting, and processes for closing out project.

R. Scoping and Project Feasibility: Early capital project phases that identify project needs, costs and implementation feasibility.

S. Vehicle Registration Fee (VRF): Measure F, Alameda County's VRF Program, approved by the voters in November 2010. It will generate approximately $12 million per year through a $10 per year vehicle registration fee. Administered by the Alameda CTC, the VRF funds four main types of programs (with the funding distribution noted in parenthesis): local streets and roads (60 percent); transit (25 percent); local transportation technology (10 percent); and bicycle and pedestrian projects (5 percent).

Section 5. Bicycle and Pedestrian Program Fund Allocations A. These Implementation Guidelines provide guidance on two types of Bicycle and Pedestrian Fund allocation processes for Measure B, Measure BB, and Vehicle Registration Fee funds: 1) Direct Local Distribution funds and 2) Grants.

1. Bicycle and Pedestrian Direct Local Distribution (DLD) Funds a. General: The Bicycle and Pedestrian DLD Funds are distributed to cities in the county and to Alameda County to be spent on planning and construction of bicycle and pedestrian projects, and the development and implementation of bicycle and pedestrian programs. These funds are intended to expand and enhance bicycle and pedestrian facilities in Alameda County, focusing on high priority projects like gap closures and intermodal connections.
b. Eligible Uses: The Bicycle and Pedestrian DLD funds may be used for capital projects, programs, or plans that directly address bicycle and pedestrian access, convenience, safety, and usage.

Eligible uses for these funds include, but are not necessarily limited to:
1) Capital Projects, including:
a. New pedestrian facilities (e.g. sidewalks, curb ramps, countdown signals, accessible signals)
b. Improvements to existing pedestrian facilities
c. New bikeways (such as bicycle routes, boulevards, lanes, multi-use pathways)
d. Improvements or upgrades to existing bikeways
e. Maintenance of bicycle and pedestrian facilities
f. Crossing improvements (at intersections, interchanges, railroads, freeways, etc.) for pedestrians and bicyclists
g. Bicycle parking facilities, including construction, maintenance and operations
h. ADA on-street improvements
i. Signage for pedestrians and/or bicyclists
Alameda CTC Bicycle and Pedestrian Program Implementation Guidelines Bicycle/Pedestrian - 4
j. Pedestrian and bicycle access improvements to, from and at transit facilities
k. Traffic calming projects
l. All phases of capital projects, including feasibility studies, planning, and environmental
2) Development and updates of Local Bicycle and/or Pedestrian Master Plans (Active Transportation Plans)
3) Compliance with complete streets policies, to comply with the California Complete Streets Act of 2008, as specified in Section 6. 4) Design and implementation of education, enforcement, outreach, and promotion programs
5) Direct staff and consultant costs to develop, plan, implement, operate, and maintain the bicycle and pedestrian projects and programs. 6) Maintenance of the portion of the street most often used for bicycling (such as bicycle lanes)
7) Bicycle/pedestrian capital projects on non-city property, such as on school district property.
8) Direct staff and consultant costs that support eligible activities, including the end-of-year compliance report
9) Crossing guards
10) Direct staff training costs directly related to implementation of projects, plans, or programs implemented with the Bicycle and Pedestrian Safety Funds
c. Ineligible Uses: The following is a list of ineligible uses of Bicycle/Pedestrian DLD funds:
1) Non-transportation projects such as fees charged to capital construction projects for services or amenities not related to transportation 2) Repaving of the entire roadway (see “Eligible Uses” above for exceptions) 3) Capital projects, programs, or plans that do not directly address bicycle and pedestrian access, convenience, safety, and usage
4) Projects or programs that exclusively serve city/county staff 5) Indirect costs, unless the recipient submits an independently audited/approved Indirect Cost Allocation Plan
d. List of Projects/Programs: All projects and programs that use DLD funds must receive governing board approval prior to the jurisdiction expending the DLD funding on the project/program. This approval allows the opportunity for the public to provide input on planning for bicycle and pedestrian safety. These projects and programs may be included in any of the following, as long as they have been adopted by the jurisdiction’s governing board:
1) List of projects intended to be funded by DLD funds
Alameda CTC Bicycle and Pedestrian Program Implementation Guidelines Bicycle/Pedestrian - 5
2) Local Bicycle and/or Pedestrian Master Plan with priority projects 3) Capital Improvement Program
4) A resolution, such as for a grant application submittal

2. Bicycle and Pedestrian Grant Funds
a. Alameda CTC will adopt Grant Program Guidelines before each grant cycle that will establish the guiding policies for that grant cycle and will publicize each grant funding cycle. Alameda CTC will administer a bicycle and pedestrian discretionary grant program using a portion of the available funds
b. Local jurisdictions, transit operators and Community Based Organizations (CBO) in Alameda County may be eligible for these competitive funds as determined by the Alameda CTC discretionary processes and the Grant Program Guidelines.

Section 6. Complete Streets Policy Requirement
A. To receive DLD funds, local jurisdictions must do both of the following with respect to Complete Street policies:

1. Have an adopted complete streets policy

2. Comply with the California Complete Streets Act of 2008. The California Complete Streets Act (AB1358) requires that local general plans do the following:
a. Commencing January 1, 2011, upon any substantial revision of the circulation element, the legislative body shall modify the circulation element to plan for a balanced, multimodal transportation network that meets the needs of all users of the streets, roads, and highways for safe and convenient travel in a manner that is suitable to the rural, suburban, or urban context of the general plan. b. For the purposes of this paragraph, “users of streets, roads, and highways” means bicyclists, children, persons with disabilities, motorists, movers of commercial goods, pedestrians, users of public transportation, and seniors.

Section 7. Local Bicycle/Pedestrian Master Plan Requirement A. To receive DLD funds, local jurisdictions must do all of the following with respect to local bicycle and pedestrian master plans.

1. Have an adopted Local Pedestrian Master Plan AND Local Bicycle Master Plan OR have an adopted combined Local Pedestrian and Bicycle Plan (Active Transportation Plan); or demonstrate that the plan is being developed and will be adopted.

2. Each plan must be updated, at a minimum, every five years.

3. Each plan must include core elements to ensure that the plan is effective, and that plans throughout the county are comparable, to the extent that is reasonable, to facilitate countywide planning. Alameda CTC will develop and maintain guidelines outlining these core elements.

The Alameda CTC will provide technical assistance and consideration for funding for local jurisdictions to meet these requirements through the competitive grants. Jurisdictions may also use DLD funds for the development of local bicycle and pedestrian master plans.

Alameda CTC Bicycle and Pedestrian Program Implementation Guidelines Bicycle/Pedestrian - 6
Section 8. Advancement of Direct Local Distribution Funds A. Alameda CTC may consider advancing future Direct Local Distribution funds, with the goal of seeing improvements made in the near term. If a jurisdiction is interested in this option, a written request to Alameda CTC must include a description of the project, scope, schedule, the amount of funds requested, the anticipated timing of when funds are required, and justification for the request. Requests will be considered on an individual basis.

Section 9. Adoption of Implementation Guidelines
A. Implementation Guidelines are adopted by Alameda CTC on an as-needed basis. Changes to Implementation Guidelines will be brought through Alameda CTC’s Technical Advisory Committee for review and comment, as well as any other Alameda CTC committees as necessary, before changes are adopted by the Alameda CTC’s Commission.

Alameda CTC Local Streets and Roads Program Implementation Guidelines LSR - 1
Alameda County Transportation Commission
Local Streets and Roads (Local Transportation) Program
Implementation Guidelines
Section 1. Purpose
A. To delineate the eligible uses of Local Streets and Roads funds authorized under Alameda County Transportation Commission Master Program Funding Agreements, these implementation guidelines have been developed to specify the requirements that local jurisdictions must follow in their use of Measure B, Measure BB, and Vehicle Registration Fees (VRF) Direct Local Distribution funds. These guidelines are incorporated by reference in the Master Programs Funding Agreements. All other terms and conditions for programs are contained in the agreements themselves. The intent of the implementation guidelines is to:

1. Provide guidance on Local Streets and Roads funds eligible uses and expenditures.

2. Define the terms in the Master Programs Funding Agreements.

3. Guide Local Streets and Roads Program implementation.

Section 2. Authority
A. These Implementation Guidelines have been adopted by the Alameda County Transportation Commission and set forth eligible uses and expenditures for the Local Streets and Roads funds.

Alameda CTC may update these guidelines on an as-needed basis and will do so with involvement of its technical and community advisory committees (as applicable). Exceptions to these guidelines must be requested in writing and be approved by the Alameda CTC Commission.

Section 3. Background
A. Alameda CTC developed Implementation Guidelines for the Local Streets and Roads (Local Transportation) funds to clarify eligible fund uses and expenditures in association with Master Program Funding Agreements for the November 2000 voter-approved Measure B Direct Local Distribution funds (formally known as “pass-through funds”. The Expenditure Plan allocates 22.34 percent of Measure B funds for Local Streets and Roads programs and projects. In 2012, the Master Programs Funding Agreements were updated to include the voter approved 2010 Measure F - Vehicle Registration Fee (VRF) program. The VRF includes 60 percent of net revenues for a Local Streets and Roads Program. In November 2014, voters approved the 2014 Transportation Expenditure Plan, Measure BB, which allocates 20.00 percent of funds for a Local Streets and Roads program. New Master Programs Funding Agreements were subsequently developed to incorporate Measure BB funds.

Section 4. Definition of Terms
A. Alameda CTC: The Alameda County Transportation Commission is a Joint Powers Authority created by the merger of the Alameda County Congestion Management Agency, which performed long-range planning and funding for countywide transportation projects and programs, and the Alameda County Transportation Improvement Authority, which administered the voter-approved, half-cent transportation sales taxes in Alameda County (the Measure B sales tax programs approved in 1986 and 2000).

B. Bike parking: Bike racks and lockers, bike shelters, attended bike parking facilities, and bike parking infrastructure.

C. Bikeways and multiuse paths: Bike lanes, bike boulevards, side paths, bike routes, multiuse pathways, at-grade bike crossings, and maintenance of bikeway facilities.

Alameda CTC Local Streets and Roads Program Implementation Guidelines LSR - 2
D. Bridges and tunnels: Crossings above or below grade for bicycles, pedestrians, and/or autos and transit.

E. Capital project: A capital investment that typically requires the following phases: planning/feasibility, scoping, environmental clearance, design, right-of-way, construction, and completion.

F. Complete Street: A transportation facility that is planned, designed, operated, and maintained to provide safe mobility for all users, including bicyclists, pedestrians, transit vehicles, truckers, and motorists, appropriate to the function and context of the facility. Complete street concepts apply to rural, suburban, and urban areas. (Caltrans definition) G. Complete Streets Act of 2008: The California Complete Streets Act (Assembly Bill 1358) was signed into law in September 2008. It requires that local jurisdictions modify their general plans as follows:
“(A) Commencing January 1, 2011, upon any substantial revision of the circulation element, the legislative body shall modify the circulation element to plan for a balanced, multimodal transportation network that meets the needs of all users of the streets, roads, and highways for safe and convenient travel in a manner that is suitable to the rural, suburban, or urban context of the general plan. (B) For the purposes of this paragraph, “users of streets, roads, and highways” means bicyclists, children, persons with disabilities, motorists, movers of commercial goods, pedestrians, users of public transportation, and seniors.”
H. Construction: Construction of a new capital project, including development of preliminary engineering and construction documents, including plans, specifications, and estimates (PS&E).

I. Cost Allocation Plans (CAPs): CAPs and indirect cost (IDC) rate proposals are plans that provide a systematic manner to identify, accumulate, and distribute allowable direct and indirect costs to Local Streets and Roads programs funded through the Alameda CTC Master Programs Funding Agreements.

J. Direct cost: A cost completely attributed to the provision of a service, operations, a program, a capital cost, or a product. These costs include documented hourly project staff labor charges (salaries, wages, and benefits) that are directly and solely related to the implementation of the Alameda CTC-funded Local Streets and Roads projects, consultants, and materials. These funds may be used for travel or training if they are directly related to the implementation of the Local Streets and Roads funds.

K. Direct Local Distribution Funds: Funds are allocated based upon a funding formula (such as population, registered vehicles, roadmiles, or a combination thereof) defined in a voter approved measure and provided to eligible jurisdictions on a regularly schedule basis (such as a regular monthly payment).

L. Education and promotion: Marketing, education, information, outreach, and promotional campaigns and programs.

M. Environmental documents: Preparation of environmental documents, such as those related to the California Environmental Quality Act (CEQA) or the National Environmental Policy Act (NEPA), or permits required by state or federal permitting agencies.

N. Equipment and new vehicles: Purchase or lease of vehicles and equipment for service improvements, such as information dissemination, fare collection, etc.

O. Grants: Funding for plans, programs, or projects based on a competitive call for projects; evaluated based on adopted evaluation criteria; and allocated based on a reimbursement basis.

P. Indirect cost: Also known as “overhead,” any cost of doing business other than direct costs. These costs include utilities, rent, administrative staff, officers’ salaries, accounting department costs, and Alameda CTC Local Streets and Roads Program Implementation Guidelines LSR - 3
personnel department costs, which are requisite for general operation of the organization but are not directly allocable to a particular service or product.

Q. Maintenance: Repairs, renovation, or upgrade of existing facility or infrastructure.

R. Measure B: Alameda County’s half-cent transportation sales tax, originally approved in 1986, and reauthorized by voters in November 2000. Collection of the sales tax began on April 1, 2002.

Administered by the Alameda CTC, Measure B funds four types of programs in 20 local jurisdictions:
bicycle and pedestrian, local streets and roads, mass transit, and paratransit.

S. Measure BB: Alameda County voters approved Measured BB, the 2014 Transportation Expenditure Plan, in November 2014. It authorizes the collection of a half-cent transportation sales tax and augments the existing 2000 Measure B sales tax program. Collection of the sales tax began on April 1, 2015. Administered by the Alameda CTC, Measure BB funds four types of programs in 20 local jurisdictions: bicycle and pedestrian, local streets and roads, mass transit, and paratransit.

T. Operations: Provision of services that operate transportation facilities and programs. Operations costs do not include the costs to operate community outreach or other programs not directly related to a specific transportation service, program, or product.

U. Pedestrian crossing improvements: At-grade pedestrian crossing improvements such as crosswalks, roadway/geometric changes, or reconfiguration specifically benefiting pedestrians.

V. Planning: Identification of project and program current conditions and needs and development of strategies and plans to address the identified needs.

W. Planning area: Four geographical sub-areas of the county (Planning Areas 1, 2, 3, and 4). The subareas of the county are defined by the Alameda CTC as follows:

1. Planning Area 1 – North Area: Cities of Alameda, Albany, Berkeley, Emeryville, Oakland and Piedmont

2. Planning Area 2 – Central Area: Cities of Hayward and San Leandro, and the unincorporated areas of Castro Valley and San Lorenzo, as well as other unincorporated lands in that area

3. Planning Area 3 – South Area: Cities of Fremont, Newark, and Union City

4. Planning Area 4 – East Area: Cities of Dublin, Livermore, and Pleasanton, and all unincorporated lands in that area
X. Project completion/closeout: Inspection/project acceptance, final invoicing, final reporting, and the processes for closing out a project.

Y. Scoping and project feasibility: Early capital project phases that identify project needs, costs, and implementation feasibility.

Z. Sidewalks and ramps: New sidewalks, sidewalk maintenance, curb ramps, and stairs/ramps for pedestrian and Americans with Disabilities Act access.

AA. Signage: Warning, regulatory, wayfinding, or informational signage.

BB. Signals: New traffic signals or crossing signals, signal upgrades, countdown signals, audible signals, or signal timing improvements.

CC. Street resurfacing and maintenance: Repaving and resurfacing of on-street surfaces, including striping.

DD. Traffic calming: Infrastructure primarily aimed at slowing down motor vehicle traffic.

Alameda CTC Local Streets and Roads Program Implementation Guidelines LSR - 4
EE. Vehicle Registration Fee (VRF): Measure F, Alameda County’s VRF Program, approved by the voters in November 2010 with 63 percent of the vote. It will generate approximately $12 million per year through a $10 per year vehicle registration fee. Administered by the Alameda CTC, the VRF funds four main types of programs and the distribution percentage is as follows: local streets and roads (60 percent); transit (25 percent); local transportation technology (10 percent); and bicycle and pedestrian projects (5 percent).

Section 5. Local Streets and Roads Fund Allocations
A. These Implementation Guidelines provide guidance on the Local Streets and Roads (LSR) Fund allocation process for Measure B, Measure BB and VRF Direct Local Distribution funds.

1. Measure B/BB Local Streets and Roads Direct Local Distribution (DLD) Funds a. General: Alameda CTC distributes Measure B and Measure BB Local Streets and Roads DLD funds to cities in the county and to Alameda County to be spent on transportation capital improvements for surface streets and arterial roads, and maintenance and upkeep of local streets and roads, including repaving streets, filling potholes, and upgrading local transportation infrastructure.

These funds are intended to maintain and improve local streets and roads in Alameda County, and may be used for any local transportation need based on local priorities, including streets and roads projects, local transit projects, bicycle and pedestrian projects, projects (sponsored by others) that require local agency support, and other transportation uses as approved through a public process by the jurisdiction. b. Eligible Uses: Measure B/BB DLD funds may be used for capital projects, programs, maintenance, or operations that directly improve local streets and roads and local transportation. Eligible uses for these funds include, but are not necessarily limited to:
1) Capital projects, including:
a) All phases of capital projects, including feasibility studies, planning, and environmental
b) Upgrades to or installation of new local streets and roads infrastructure including installation of streets, roads, and highways c) Street resurfacing and maintenance including repaving and resurfacing of on-street surfaces including striping
d) Improvements or upgrades to bridges and tunnels
e) Installation of or upgrades to sidewalks and curb ramps f) Americans with Disabilities Act (ADA) on-street improvements, including sidewalk upgrades and curb ramp installations g) Purchase or lease of equipment or new vehicles for local streets and roads improvements
h) Crossing improvements including traffic signals, signage, and traffic lights (at intersections, interchanges, railroads, freeways, etc.) for drivers, pedestrians, and bicyclists
Alameda CTC Local Streets and Roads Program Implementation Guidelines LSR - 5
i) Improvements to or installation of new pedestrian facilities (e.g., sidewalks, curb ramps, countdown signals, accessible signals, at-grade bike crossings)
j) Improvements or upgrades to or installation of new bikeways (such as bicycle routes, boulevards, lanes, multi-use pathways) k) Maintenance of or installation of bicycle and pedestrian facilities, including construction, maintenance, and operations of bike parking facilities.
l) Pedestrian and bicycle access improvements to, from and at transit facilities
m) Traffic calming projects
2) Transit system operations, operations of traffic signal system controls and interconnections, and corridor monitoring and management 3) Mass transit project operations including bus, ferry, shuttle, rail, and Welfare to Work services
4) Paratransit services
5) Direct staff and consultant costs that support eligible activities, including the end-of-year compliance report
6) Direct staff training costs directly related to implementation of projects or programs implemented with the Local Streets and Roads Funds c. Ineligible Uses: The following is a list of ineligible uses of LSR DLD funds:
1) Non-transportation projects such as fees charged to capital construction projects for services or amenities not related to transportation 2) Capital projects, programs, maintenances, or operations that do not directly improve local streets and roads and local transportation 3) Projects or programs that exclusively serve city/county staff 4) Indirect costs, unless the RECIPIENT submits an independently audited/approved Indirect Cost Allocation Plan
d. List of Projects/Programs: All projects and programs that use LSR DLD funds must receive governing board approval prior to the jurisdiction expending the DLD funding on the project/program. This approval allows the opportunity for the public to provide input on planning for local streets and roads projects. These projects and programs must be included in any of the following, as long as they have been adopted by the jurisdiction’s governing board:
1) List of projects intended to be funded by DLD funds
2) Local Streets and Roads Master Plan with priority projects 3) Capital Improvement Program
4) A resolution, such as for a grant application submittal Alameda CTC Local Streets and Roads Program Implementation Guidelines LSR - 6

2. VRF Local Streets and Roads DLD Funds
a. General: Alameda CTC distributes VRF Local Streets and Roads DLD Funds to cities in the county and to Alameda County to be spent on transportation capital improvements for surface streets and arterial roads, and maintenance and upkeep of local streets and roads. These funds are intended to maintain and improve local streets and roads as well as a broad range of facilities in Alameda County (from local to arterial facilities).
b. Eligible Uses: The VRF Local Streets and Roads DLD funds may be used for improving, maintaining, and rehabilitating local roads and traffic signals. It will also incorporate the Complete Streets practice that makes local roads safe for all modes, including bicyclists and pedestrians, and accommodate transit. Eligible uses for these funds include, but are not necessarily limited to:
1) Street repaving and rehabilitation, including curbs, gutters and drains 2) Traffic signal maintenance and upgrades, including bicyclist and pedestrian treatments
3) Signage and striping on roadways, including traffic and bicycle lanes and crosswalks
4) Sidewalk repair and installation
5) Bus stop improvements, including bus pads, turnouts and striping 6) Improvements to roadways at rail crossings, including grade separations and safety protection devices
7) Improvements to roadways with truck or transit routing c. Ineligible Uses: The following is a list of ineligible uses of VRF Local Streets and Roads DLD funds:
1) Non-transportation projects such as fees charged to capital construction projects for services or amenities that are not related to transportation 2) Projects or programs that are not directly related to streets and roads improvements
3) Projects or programs that exclusively serve city/county staff 4) Indirect costs, unless the RECIPIENT submits an independently audited/approved Indirect Cost Allocation Plan.

Section 6. Complete Streets Policy Requirement
A. To receive DLD funds, local jurisdictions must do both of the following with respect to Complete Streets policies:

1. Have an adopted Complete Streets policy.

2. Comply with the California Complete Streets Act of 2008. The California Complete Streets Act (AB1358) requires that local general plans do the following:
a. Commencing January 1, 2011, upon any substantial revision of the circulation element, the legislative body shall modify the circulation element to plan for a Alameda CTC Local Streets and Roads Program Implementation Guidelines LSR - 7
balanced, multimodal transportation network that meets the needs of all users of the streets, roads, and highways for safe and convenient travel in a manner that is suitable to the rural, suburban, or urban context of the general plan. b. For the purposes of this paragraph, “users of streets, roads, and highways” means bicyclists, children, persons with disabilities, motorists, movers of commercial goods, pedestrians, users of public transportation, and seniors.

Section 7. Pavement Condition Index Reporting
A. To receive DLD funds, local jurisdictions must do both of the following with respect to the reporting of an agency’s pavement condition (PCI) index:

1. Annually report on the citywide pavement condition index (PCI), which rates the “health” of local streets from 1 to 100, in the Annual Program Compliance Report Form. Where applicable, this information will be consistent with material provided for MTC reporting requirements.

2. If the PCI falls below a total average index of 60 (fair condition), specify in the Annual Program Compliance Report what funding amounts, policies, or other needs are required to enable increasing the recipient’s PCI.

Section 8. Advancement of Direct Local Distribution Funds A. Alameda CTC may consider advancing future Direct Local Distribution funds, with the goal of seeing improvements made in the near term. If a jurisdiction is interested in this option, a written request to Alameda CTC must include a description of the project, scope, schedule, the amount of funds requested, the anticipated timing of when funds are required, and justification for the request. Requests will be considered on an individual basis.

Section 9. Adoption of Implementation Guidelines
A. Implementation Guidelines are adopted by Alameda CTC on an as-needed basis. Changes to Implementation Guidelines will be brought through the Alameda CTC’s Technical Advisory Committee for review and comment, as well as any other Alameda CTC committees as necessary, before changes are adopted by the Alameda CTC Commission.

Alameda CTC Mass Transit Program Implementation Guidelines Transit - 1
Alameda County Transportation Commission
Mass Transit Program
Implementation Guidelines
Section 1. Purpose
A. To delineate eligible uses of Mass Transit funds authorized under Alameda County Transportation Commission Master Program Funding Agreements, these implementation guidelines have been developed to specify the requirements that local jurisdictions must follow in their use of Measure B, Measure BB, and Vehicle Registration Fees (VRF) Direct Local Distributions and discretionary funds.

These guidelines are incorporated by reference in the Master Programs Funding Agreements. All other terms and conditions for programs are contained in the agreements themselves. The intent of the implementation guidelines is to:

1. Provide guidance on Mass Transit funds eligible uses and expenditures.

2. Define the terms in the Master Programs Funding Agreements.

3. Guide Mass Transit Program implementation.

Section 2. Authority
A. These Implementation Guidelines have been adopted by the Alameda County Transportation Commission and set forth eligible uses and expenditures for the Mass Transit funds. Alameda CTC may update these guidelines on an as-needed basis and will do so with involvement of its technical and community advisory committees (as applicable). Exceptions to these guidelines must be requested in writing and be approved by the Alameda CTC Commission.

Section 3. Background
Alameda CTC developed Implementation Guidelines for the Mass Transit funds to clarify eligible fund uses and expenditures in association with Master Programs Funding Agreements for the November 2000 voter-approved Measure B Direct Local Distribution funds (formally known as “pass-through funds”). In 2012, the Master Programs Funding Agreements were updated to include the voter approved 2010 Measure F - Vehicle Registration Fee (VRF) program. In November 2014, voters approved the 2014 Transportation Expenditure Plan, Measure BB, and new Master Programs Funding Agreements were subsequently developed to incorporate Measure BB funds.

Section 4. Definition of Terms
A. Alameda CTC: The Alameda County Transportation Commission is a Joint Powers Authority created by the merger of the Alameda County Congestion Management Agency, which performed long-range planning and funding for countywide transportation projects and programs, and the Alameda County Transportation Improvement Authority, which administered the voter-approved, half-cent transportation sales taxes in Alameda County (the Measure B sales tax programs approved in 1986 and 2000).

B. Capital project: A capital investment that typically requires the following phases: planning/feasibility, scoping, environmental clearance, design, right-of-way, construction, and completion.

C. Construction: Construction of a new capital project, including development of preliminary engineering and construction documents, including plans, specifications, and estimates (PS&E).

Alameda CTC Mass Transit Program Implementation Guidelines Transit - 2
D. Cost Allocation Plans (CAPs): CAPs and indirect cost (IDC) rate proposals are plans that provide a systematic manner to identify, accumulate, and distribute allowable direct and indirect costs to Mass Transit programs funded through the Alameda CTC Master Programs Funding Agreements.

E. Direct cost: A cost completely attributed to the provision of a service, operations, a program, a capital cost, or a product. These costs include documented hourly project staff labor charges (salaries, wages, and benefits) that are directly and solely related to the implementation of Alameda CTC-funded Mass Transit projects, consultants, and materials. These funds may be used for travel or training if they are directly related to the implementation of the Mass Transit funds.

F. Direct Local Distribution funds: Funds allocated based on a funding formula (such as population, registered vehicles, road miles, or a combination thereof) defined in a voter-approved measure and provided to eligible jurisdictions on a regularly scheduled basis (such as a regular monthly payment).

G. Education and promotion: Marketing, education, information, outreach, and promotional campaigns and programs.

H. Environmental documents: Preparation of environmental documents, such as those related to the California Environmental Quality Act (CEQA) or the National Environmental Policy Act (NEPA), or permits required by state or federal permitting agencies.

I. Equipment and new vehicles: Purchase or lease of vehicles. Equipment for service improvements, such as information dissemination, fare collection, etc.

J. Express bus service: Either of these types of rapid bus service:

1. Service within zones with a defined pick-up area, nonstop express bus service, and a defined drop-off zone.

2. Service that provides a simple route layout, has frequent service and fewer stops than regular fixed route service, and may include level boarding, bus priority at traffic signals, signature identification of the rapid buses such as color-coded buses and stops, and enhanced stations.

K. Grants: Funding for plans, programs, or projects based on a competitive call for projects; evaluated based on adopted evaluation criteria; and allocated based on a reimbursement basis.

L. Indirect cost: Also known as “overhead,” any cost of doing business other than direct costs. These costs include utilities, rent, administrative staff, officers’ salaries, accounting department costs, and personnel department costs, which are requisite for general operation of the organization but are not directly allocable to a particular service or product.

M. Maintenance: Repairs, renovation, or upgrade of existing facility or infrastructure.

N. Measure B: Alameda County’s half-cent transportation sales tax, originally approved in 1986, and reauthorized by voters in November 2000. Collection of the sales tax began on April 1, 2002.

Administered by the Alameda CTC, Measure B funds four types of programs in 20 local jurisdictions:
bicycle and pedestrian, local streets and roads, mass transit, and paratransit.

O. Measure BB: Alameda County voters approved Measured BB, the 2014 Transportation Expenditure Plan, in November 2014. It authorizes the collection of a half-cent transportation sales tax and augments the existing 2000 Measure B sales tax program. Collection of the sales tax began on April 1, 2015. Administered by the Alameda CTC, Measure BB funds four types of programs in 20 local jurisdictions: bicycle and pedestrian, local streets and roads, mass transit, and paratransit.

P. Operations: Provision of services that operate transportation facilities and programs. Operations costs do not include the costs to operate community outreach or other programs not directly related to a specific transportation service, program, or product.

Alameda CTC Mass Transit Program Implementation Guidelines Transit - 3
Q. Planning: Identification of project and program current conditions and needs and development of strategies and plans to address the identified needs.

R. Planning area: Four geographical sub-areas of the county (Planning Areas 1, 2, 3, and 4). The subareas of the county are defined by the Alameda CTC as follows:

1. Planning Area 1 – North Area: Cities of Alameda, Albany, Berkeley, Emeryville, Oakland and Piedmont

2. Planning Area 2 – Central Area: Cities of Hayward and San Leandro, and the unincorporated areas of Castro Valley and San Lorenzo, as well as other unincorporated lands in that area

3. Planning Area 3 – South Area: Cities of Fremont, Newark, and Union City

4. Planning Area 4 – East Area: Cities of Dublin, Livermore, and Pleasanton, and all unincorporated lands in that area
S. Project completion/closeout: Inspection/project acceptance, final invoicing, final reporting, and the processes for closing out a project.

T. Safety improvements: Safety or security improvements for operators, passengers, service users, facilities, and infrastructure or property.

U. Scoping and project feasibility: Early capital project phases that identify project needs, costs, and implementation feasibility.

V. Vehicle Registration Fee (VRF): Measure F, Alameda County’s VRF Program, approved by the voters in November 2010 with 63 percent of the vote. It will generate approximately $12 million per year through a $10 per year vehicle registration fee. Administered by the Alameda CTC, the VRF funds four main types of programs and the distribution percentage is as follows: local streets and roads (60 percent); transit (25 percent); local transportation technology (10 percent); and bicycle and pedestrian projects (5 percent).

W. Welfare to Work: Transit services to enhance transportation opportunities for persons making the transition from welfare to work.

Section 5. Mass Transit Fund Allocations
A. These Implementation Guidelines provide guidance on the Mass Transit Fund allocation process for Mass Transit Direct Local Distribution funds and Measure B Express Bus Services Grant Program and VRF Transit for Congestion Relief Program funds.

1. Mass Transit Direct Local Distribution (DLD) Funds
a. General: Alameda CTC distributes Mass Transit DLD Funds to transit operators in Alameda County to be spent on maintenance of transit services, restoration of service cuts, expansion of transit services, and passenger safety and security. b. Eligible Uses: The Mass Transit DLD funds may be used for capital projects, programs, maintenance, or operations that directly improve mass transit services. Eligible uses for these funds include, but are not necessarily limited to:
1) Capital projects, including:
a) All phases of capital projects, including feasibility studies, planning, and environmental
Alameda CTC Mass Transit Program Implementation Guidelines Transit - 4
b) Upgrades to or expansions to bus, ferry, rail, and shuttle infrastructure
c) Purchase or lease of equipment or new vehicles for transit services 2) Mass transit system operations and services, including commuter rail; express, local, and feeder bus; and ferry
3) Paratransit services
4) Welfare to Work services
5) Direct staff and consultant costs to develop, plan, implement, operate and maintain transit projects and programs
6) Direct staff and consultant costs that support eligible activities, including the end-of-year compliance report
7) Direct staff training costs directly related to implementation of projects or programs implemented with the Mass Transit Funds
c. Ineligible Uses: The following is a list of ineligible uses of Mass Transit DLD funds:
1) Non-transportation projects such as fees charged to capital construction projects for services or amenities not related to transportation 2) Capital projects, programs, maintenances, or operations that does not directly improve mass transit services
3) Projects or programs that exclusively serve city/county staff 4) Indirect costs, unless the RECIPIENT submits an independently audited/approved Indirect Cost Allocation Plan.

2. Measure B Express Bus Services Grant Program Funds
a. The Measure B Expenditure Plan dedicates 0.7 percent of net revenues for the Countywide Express Bus Service fund for express bus service projects. The Alameda CTC will administer a Measure B Countywide Express Bus Services discretionary grant program. The Alameda CTC will adopt Grant Program Guidelines before each grant cycle that will establish the guiding policies for that grant cycle and will widely publicize each grant funding cycle.
b. Two agencies are eligible to receive express bus services grant funds:
1) Alameda-Contra Costa Transit District (AC Transit)
2) Livermore Amador Valley Transit Authority (LAVTA)
Fund recipients must enter into a separate agreement with Alameda CTC.

3. VRF Transit for Congestion Relief Program Funds
a. The VRF Expenditure Plan dedicates 25 percent of net revenues for transit projects that provide congestion relief. Alameda CTC awards VRF Transit for Congestion Relief Grant Program funds on a discretionary basis. These funds are intended to make it easier for drivers to use public transportation, make the existing transit system more efficient and effective, and improve access to schools and jobs. The goal of this program is to decrease automobile usage and thereby reduce both localized and area- Alameda CTC Mass Transit Program Implementation Guidelines Transit - 5
wide congestion and air pollution. Fund recipients must enter into a separate agreement with Alameda CTC.
b. Eligible Uses: VRF Transit for Congestion Relief Grant Program Guidelines provide program eligibility and fund usage guidelines and requirements, definitions of terms, evaluation criteria, award details, and monitoring requirements.

Section 6. Advancement of Direct Local Distribution Funds A. Alameda CTC may consider advancing future Direct Local Distribution funds, with the goal of seeing improvements made in the near term. If a jurisdiction is interested in this option, a written request to Alameda CTC must include a description of the project, scope, schedule, the amount of funds requested, the anticipated timing of when funds are required, and justification for the request. Requests will be considered on an individual basis.

Section 7. Adoption of Implementation Guidelines
A. Implementation Guidelines are adopted by Alameda CTC on an as-needed basis. Changes to Implementation Guidelines will be brought through the Alameda CTC’s Technical Advisory Committee for review and comment, as well as any other Alameda CTC committees as necessary, before changes are adopted by the Alameda CTC Commission.

Alameda CTC Mass Transit Program Implementation Guidelines Transit - 1
Alameda County Transportation Commission
Mass Transit Program
Implementation Guidelines
Section 1. Purpose
A. To delineate eligible uses of Mass Transit funds authorized under Alameda County Transportation Commission Master Program Funding Agreements, these implementation guidelines have been developed to specify the requirements that local jurisdictions must follow in their use of Measure B, Measure BB, and Vehicle Registration Fees (VRF) Direct Local Distributions and discretionary funds.

These guidelines are incorporated by reference in the Master Programs Funding Agreements. All other terms and conditions for programs are contained in the agreements themselves. The intent of the implementation guidelines is to:

1. Provide guidance on Mass Transit funds eligible uses and expenditures.

2. Define the terms in the Master Programs Funding Agreements.

3. Guide Mass Transit Program implementation.

Section 2. Authority
A. These Implementation Guidelines have been adopted by the Alameda County Transportation Commission and set forth eligible uses and expenditures for the Mass Transit funds. Alameda CTC may update these guidelines on an as-needed basis and will do so with involvement of its technical and community advisory committees (as applicable). Exceptions to these guidelines must be requested in writing and be approved by the Alameda CTC Commission.

Section 3. Background
Alameda CTC developed Implementation Guidelines for the Mass Transit funds to clarify eligible fund uses and expenditures in association with Master Programs Funding Agreements for the November 2000 voter-approved Measure B Direct Local Distribution funds (formally known as “pass-through funds”). In 2012, the Master Programs Funding Agreements were updated to include the voter approved 2010 Measure F - Vehicle Registration Fee (VRF) program. In November 2014, voters approved the 2014 Transportation Expenditure Plan, Measure BB, and new Master Programs Funding Agreements were subsequently developed to incorporate Measure BB funds.

Section 4. Definition of Terms
A. Alameda CTC: The Alameda County Transportation Commission is a Joint Powers Authority created by the merger of the Alameda County Congestion Management Agency, which performed long-range planning and funding for countywide transportation projects and programs, and the Alameda County Transportation Improvement Authority, which administered the voter-approved, half-cent transportation sales taxes in Alameda County (the Measure B sales tax programs approved in 1986 and 2000).

B. Capital project: A capital investment that typically requires the following phases: planning/feasibility, scoping, environmental clearance, design, right-of-way, construction, and completion.

C. Construction: Construction of a new capital project, including development of preliminary engineering and construction documents, including plans, specifications, and estimates (PS&E).

Alameda CTC Mass Transit Program Implementation Guidelines Transit - 2
D. Cost Allocation Plans (CAPs): CAPs and indirect cost (IDC) rate proposals are plans that provide a systematic manner to identify, accumulate, and distribute allowable direct and indirect costs to Mass Transit programs funded through the Alameda CTC Master Programs Funding Agreements.

E. Direct cost: A cost completely attributed to the provision of a service, operations, a program, a capital cost, or a product. These costs include documented hourly project staff labor charges (salaries, wages, and benefits) that are directly and solely related to the implementation of Alameda CTC-funded Mass Transit projects, consultants, and materials. These funds may be used for travel or training if they are directly related to the implementation of the Mass Transit funds.

F. Direct Local Distribution funds: Funds allocated based on a funding formula (such as population, registered vehicles, road miles, or a combination thereof) defined in a voter-approved measure and provided to eligible jurisdictions on a regularly scheduled basis (such as a regular monthly payment).

G. Education and promotion: Marketing, education, information, outreach, and promotional campaigns and programs.

H. Environmental documents: Preparation of environmental documents, such as those related to the California Environmental Quality Act (CEQA) or the National Environmental Policy Act (NEPA), or permits required by state or federal permitting agencies.

I. Equipment and new vehicles: Purchase or lease of vehicles. Equipment for service improvements, such as information dissemination, fare collection, etc.

J. Express bus service: Either of these types of rapid bus service:

1. Service within zones with a defined pick-up area, nonstop express bus service, and a defined drop-off zone.

2. Service that provides a simple route layout, has frequent service and fewer stops than regular fixed route service, and may include level boarding, bus priority at traffic signals, signature identification of the rapid buses such as color-coded buses and stops, and enhanced stations.

K. Grants: Funding for plans, programs, or projects based on a competitive call for projects; evaluated based on adopted evaluation criteria; and allocated based on a reimbursement basis.

L. Indirect cost: Also known as “overhead,” any cost of doing business other than direct costs. These costs include utilities, rent, administrative staff, officers’ salaries, accounting department costs, and personnel department costs, which are requisite for general operation of the organization but are not directly allocable to a particular service or product.

M. Maintenance: Repairs, renovation, or upgrade of existing facility or infrastructure.

N. Measure B: Alameda County’s half-cent transportation sales tax, originally approved in 1986, and reauthorized by voters in November 2000. Collection of the sales tax began on April 1, 2002.

Administered by the Alameda CTC, Measure B funds four types of programs in 20 local jurisdictions:
bicycle and pedestrian, local streets and roads, mass transit, and paratransit.

O. Measure BB: Alameda County voters approved Measured BB, the 2014 Transportation Expenditure Plan, in November 2014. It authorizes the collection of a half-cent transportation sales tax and augments the existing 2000 Measure B sales tax program. Collection of the sales tax began on April 1, 2015. Administered by the Alameda CTC, Measure BB funds four types of programs in 20 local jurisdictions: bicycle and pedestrian, local streets and roads, mass transit, and paratransit.

P. Operations: Provision of services that operate transportation facilities and programs. Operations costs do not include the costs to operate community outreach or other programs not directly related to a specific transportation service, program, or product.

Alameda CTC Mass Transit Program Implementation Guidelines Transit - 3
Q. Planning: Identification of project and program current conditions and needs and development of strategies and plans to address the identified needs.

R. Planning area: Four geographical sub-areas of the county (Planning Areas 1, 2, 3, and 4). The subareas of the county are defined by the Alameda CTC as follows:

1. Planning Area 1 – North Area: Cities of Alameda, Albany, Berkeley, Emeryville, Oakland and Piedmont

2. Planning Area 2 – Central Area: Cities of Hayward and San Leandro, and the unincorporated areas of Castro Valley and San Lorenzo, as well as other unincorporated lands in that area

3. Planning Area 3 – South Area: Cities of Fremont, Newark, and Union City

4. Planning Area 4 – East Area: Cities of Dublin, Livermore, and Pleasanton, and all unincorporated lands in that area
S. Project completion/closeout: Inspection/project acceptance, final invoicing, final reporting, and the processes for closing out a project.

T. Safety improvements: Safety or security improvements for operators, passengers, service users, facilities, and infrastructure or property.

U. Scoping and project feasibility: Early capital project phases that identify project needs, costs, and implementation feasibility.

V. Vehicle Registration Fee (VRF): Measure F, Alameda County’s VRF Program, approved by the voters in November 2010 with 63 percent of the vote. It will generate approximately $12 million per year through a $10 per year vehicle registration fee. Administered by the Alameda CTC, the VRF funds four main types of programs and the distribution percentage is as follows: local streets and roads (60 percent); transit (25 percent); local transportation technology (10 percent); and bicycle and pedestrian projects (5 percent).

W. Welfare to Work: Transit services to enhance transportation opportunities for persons making the transition from welfare to work.

Section 5. Mass Transit Fund Allocations
A. These Implementation Guidelines provide guidance on the Mass Transit Fund allocation process for Mass Transit Direct Local Distribution funds and Measure B Express Bus Services Grant Program and VRF Transit for Congestion Relief Program funds.

1. Mass Transit Direct Local Distribution (DLD) Funds
a. General: Alameda CTC distributes Mass Transit DLD Funds to transit operators in Alameda County to be spent on maintenance of transit services, restoration of service cuts, expansion of transit services, and passenger safety and security. b. Eligible Uses: The Mass Transit DLD funds may be used for capital projects, programs, maintenance, or operations that directly improve mass transit services. Eligible uses for these funds include, but are not necessarily limited to:
1) Capital projects, including:
a) All phases of capital projects, including feasibility studies, planning, and environmental
Alameda CTC Mass Transit Program Implementation Guidelines Transit - 4
b) Upgrades to or expansions to bus, ferry, rail, and shuttle infrastructure
c) Purchase or lease of equipment or new vehicles for transit services 2) Mass transit system operations and services, including commuter rail; express, local, and feeder bus; and ferry
3) Paratransit services
4) Welfare to Work services
5) Direct staff and consultant costs to develop, plan, implement, operate and maintain transit projects and programs
6) Direct staff and consultant costs that support eligible activities, including the end-of-year compliance report
7) Direct staff training costs directly related to implementation of projects or programs implemented with the Mass Transit Funds
c. Ineligible Uses: The following is a list of ineligible uses of Mass Transit DLD funds:
1) Non-transportation projects such as fees charged to capital construction projects for services or amenities not related to transportation 2) Capital projects, programs, maintenances, or operations that does not directly improve mass transit services
3) Projects or programs that exclusively serve city/county staff 4) Indirect costs, unless the RECIPIENT submits an independently audited/approved Indirect Cost Allocation Plan.

2. Measure B Express Bus Services Grant Program Funds
a. The Measure B Expenditure Plan dedicates 0.7 percent of net revenues for the Countywide Express Bus Service fund for express bus service projects. The Alameda CTC will administer a Measure B Countywide Express Bus Services discretionary grant program. The Alameda CTC will adopt Grant Program Guidelines before each grant cycle that will establish the guiding policies for that grant cycle and will widely publicize each grant funding cycle.
b. Two agencies are eligible to receive express bus services grant funds:
1) Alameda-Contra Costa Transit District (AC Transit)
2) Livermore Amador Valley Transit Authority (LAVTA)
Fund recipients must enter into a separate agreement with Alameda CTC.

3. VRF Transit for Congestion Relief Program Funds
a. The VRF Expenditure Plan dedicates 25 percent of net revenues for transit projects that provide congestion relief. Alameda CTC awards VRF Transit for Congestion Relief Grant Program funds on a discretionary basis. These funds are intended to make it easier for drivers to use public transportation, make the existing transit system more efficient and effective, and improve access to schools and jobs. The goal of this program is to decrease automobile usage and thereby reduce both localized and area- Alameda CTC Mass Transit Program Implementation Guidelines Transit - 5
wide congestion and air pollution. Fund recipients must enter into a separate agreement with Alameda CTC.
b. Eligible Uses: VRF Transit for Congestion Relief Grant Program Guidelines provide program eligibility and fund usage guidelines and requirements, definitions of terms, evaluation criteria, award details, and monitoring requirements.

Section 6. Advancement of Direct Local Distribution Funds A. Alameda CTC may consider advancing future Direct Local Distribution funds, with the goal of seeing improvements made in the near term. If a jurisdiction is interested in this option, a written request to Alameda CTC must include a description of the project, scope, schedule, the amount of funds requested, the anticipated timing of when funds are required, and justification for the request. Requests will be considered on an individual basis.

Section 7. Adoption of Implementation Guidelines
A. Implementation Guidelines are adopted by Alameda CTC on an as-needed basis. Changes to Implementation Guidelines will be brought through the Alameda CTC’s Technical Advisory Committee for review and comment, as well as any other Alameda CTC committees as necessary, before changes are adopted by the Alameda CTC Commission.

Alameda CTC Paratransit Program Implementation Guidelines Paratransit - 1
Alameda County Transportation Commission
Paratransit Program
Implementation Guidelines
Section 1. Purpose
A. To delineate eligible uses of Paratransit funds authorized under Alameda County Transportation Commission Master Programs Funding Agreements, these implementation guidelines have been developed to specify the requirements that local jurisdictions must follow in their use of Measure B and Measure BB Direct Local Distributions funds and discretionary funds. These guidelines are incorporated by reference in the Master Programs Funding Agreements. All other terms and conditions for programs are contained in the agreements themselves. The intent of the implementation guidelines is to:

1. Provide guidance on Paratransit funds eligible uses and expenditures.

2. Define the terms in the Master Programs Funding Agreements.

3. Guide Paratransit Program implementation.

Section 2. Authority
A. These Implementation Guidelines have been adopted by the Alameda County Transportation Commission and set forth eligible uses and expenditures for Paratransit funds. Alameda CTC may update these guidelines on an as-needed basis and will do so with involvement of its technical and community advisory committees (as applicable). Exceptions to these guidelines must be requested in writing and be approved by the Alameda CTC Commission.

Section 3. Background
A. Alameda CTC developed Implementation Guidelines for the Paratransit funds to clarify eligible fund uses and expenditures in association Master Programs Funding Agreements for the November 2000 voter-approved Measure B Direct Local Distribution (formally known as “pass-through funds”). In November 2014, voters approved the 2014 Transportation Expenditure Plan, Measure BB, and new Master Programs Funding Agreements were subsequently developed to incorporate Measure BB funds. The expenditure plans allocates 10.45 percent of Measure B funds and 10 percent of Measure BB funds for special transportation for seniors and people with disabilities (paratransit) programs and projects.

Section 4. Definition of Terms
A. Alameda CTC: The Alameda County Transportation Commission is a Joint Powers Authority created by the merger of the Alameda County Congestion Management Agency, which performed long-range planning and funding for countywide transportation projects and programs, and the Alameda County Transportation Improvement Authority, which administered the voter-approved, half-cent transportation sales taxes in Alameda County (the Measure B sales tax programs approved in 1986 and 2000).

B. Americans with Disabilities Act (ADA): According to the U.S. Equal Employment Opportunity Commission, originally passed in 1990 and revised in 2008, a law that prohibits private employers, state and local governments, employment agencies and labor unions from discriminating against qualified individuals with disabilities in job application procedures, hiring, firing, advancement, compensation, job training, and other terms, conditions, and privileges of employment. The ADA also requires reasonable accommodations for individuals with disabilities and has resulted in the removal of many barriers to transportation and in better access for seniors and people with disabilities.

Alameda CTC Paratransit Program Implementation Guidelines Paratransit - 2
C. Capital project: A capital investment that typically requires the following phases: planning/feasibility, scoping, environmental clearance, design, right-of-way, construction, and completion. For paratransit programs, may be an investment in vehicles or equipment directly related to providing paratransit services.

D. Construction: Construction of a new capital project, including development of preliminary engineering and construction documents, including plans, specifications, and estimates (PS&E).

E. Cost Allocation Plans (CAPs): CAPs and indirect cost (IDC) rate proposals are plans that provide a systematic manner to identify, accumulate, and distribute allowable direct and indirect costs to Paratransit programs funded through the Alameda CTC Master Programs Funding Agreements.

F. Customer service and outreach: Customer service functions as well as costs associated with marketing, education, outreach, and promotional campaigns and programs.

G. Direct cost: A cost completely attributed to the provision of a service, operations, a program, a capital cost, or a product. These costs include documented hourly project staff labor charges (salaries, wages, and benefits) that are directly and solely related to the implementation of the Alameda CTC-funded Paratransit projects, consultants, and materials. These funds may be used for travel or training if they are directly related to the implementation of the Paratransit funds.

H. Direct Local Distribution funds: Funds allocated based on a funding formula (such as population, registered vehicles, road miles, or a combination thereof) defined in a voter-approved measure and provided to eligible jurisdictions on a regularly scheduled basis (such as a regular monthly payment).

I. Education and promotion: Marketing, education, information, outreach, and promotional campaigns and programs.

J. Environmental documents: Preparation of environmental documents, such as those related to the California Environmental Quality Act (CEQA) or the National Environmental Policy Act (NEPA), or permits required by state or federal permitting agencies.

K. Grants: Funding for plans, programs, or projects based on a competitive call for projects; evaluated based on adopted evaluation criteria; and allocated based on a reimbursement basis.

L. Group trips: One-way passenger trips considered group trips. Includes vehicle operation and contracts. See individual demand-response trips.

M. Indirect cost: Also known as “overhead,” any cost of doing business other than direct costs. These costs include utilities, rent, administrative staff, officers’ salaries, accounting department costs, and personnel department costs, which are requisite for general operation of the organization but are not directly allocable to a particular service or product.

N. Individual demand-response trips: Taxi service, door-to-door trips, and van trips that passengers request on demand. Includes actual operation cost and contracts for vehicle operation, scheduling, dispatching, vehicle maintenance, supervision, and fare collection (including ticket or scrip printing and sales) for the purpose of carrying passengers.

O. Maintenance: Repairs, renovation, or upgrade of existing facility, infrastructure, or vehicles.

P. Management: Direct staffing costs and benefits to manage programs, projects, and services.

Q. Meal delivery: Service that includes costs associated with vehicle operation, scheduling, dispatching, vehicle maintenance, and supervision for the purpose of delivering meals, whether provided in-house, through contracts, via taxicab, or by grantees. See Meals on Wheels.

R. Meals on Wheels: Service that is part of a Senior Nutrition Program and provides delivery of meals to seniors and people with disabilities. See meal delivery.

Alameda CTC Paratransit Program Implementation Guidelines Paratransit - 3
S. Measure B: Alameda County’s half-cent transportation sales tax, originally approved in 1986, and reauthorized by voters in November 2000. Collection of the sales tax began on April 1, 2002.

Administered by the Alameda CTC, Measure B funds four types of programs in 20 local jurisdictions:
bicycle and pedestrian, local streets and roads, mass transit, and paratransit.

T. Measure BB: Alameda County voters approved Measured BB, the 2014 Transportation Expenditure Plan, in November 2014. It authorizes the collection of a half-cent transportation sales tax and augments the existing 2000 Measure B sales tax program. Collection of the sales tax began on April 1, 2015. Administered by the Alameda CTC, Measure BB funds four types of programs in 20 local jurisdictions: bicycle and pedestrian, local streets and roads, mass transit, and paratransit.

U. Operations: Provision of services that operate transportation facilities and programs. Operations costs do not include the costs to operate community outreach or other programs not directly related to a specific transportation service, program, or product.

V. Paratransit Advisory and Planning Committee: Originally named by the Measure B Expenditure Plan as the Alameda County Paratransit Coordinating Council, the committee meets to address funding, planning, and coordination issues regarding paratransit services in Alameda County. Members must be an Alameda County resident and an eligible user of any transportation service available to seniors and people with disabilities in Alameda County. PAPCO is supported by a Technical Advisory Committee comprised of Measure B and Measure BB-funded paratransit providers in Alameda County.

W. Paratransit service: Transportation services for seniors and people with disabilities including ADAmandated or non-mandated shuttle or fixed-route services, including door-to-door services, group trips, and individual demand-response trip services; taxi programs; Meals on Wheels or meal delivery; volunteer driver programs; and purchase of EBP tickets.

X. Planning: Identification of project and program current conditions and needs and development of strategies and plans to address the identified needs.

Y. Project completion/closeout: Inspection/project acceptance, final invoicing, final reporting, and the processes for closing out a project.

Z. Scoping and project feasibility: Early capital project phases that identify project needs, costs, and implementation feasibility.

AA. Shuttle or fixed-route trips: Shuttle service or fixed-route bus service, for example. Includes vehicle operation and contracts. See individual demand-response trips.

Section 5. Paratransit Fund Allocations
A. These Implementation Guidelines provide guidance on the Paratransit Fund allocation process for Direct Local Distribution funds and Paratransit Gap Grant Program funds.

1. Paratransit Direct Local Distribution Funds
a. General: Alameda CTC distributes Paratransit Direct Local Distribution (DLD) Funds to fixed-route public transit operators that are required to provide transportation services mandated by the ADA; and to cities in Alameda County and the County to provide non-mandated services, aimed at improving mobility for seniors and persons with disabilities.
1) A portion of the funds as defined in the Master Programs Funding Agreement are local DLD funds distributed to Alameda County cities to provide non-mandated transportation services for seniors and people with disabilities allocated to each city operating paratransit service through a Alameda CTC Paratransit Program Implementation Guidelines Paratransit - 4
census-based funding formula that is developed by PAPCO and approved by the Alameda CTC Commission.
2) A portion of the funds as defined in the Master Programs Funding Agreement are DLD funds distributed to Alameda County’s primary mandated ADA service provider, East Bay Paratransit Consortium. b. Eligible Uses: Paratransit DLD funds may be used for capital projects, programs, maintenance, or operations that directly improve paratransit services. Eligible uses for these funds include services as defined in Attachment A, as well as, but not limited to:
1) Direct staff and consultant costs to develop, plan, implement, manage, operate and maintain paratransit projects and programs
2) Direct staff and consultant costs to provide customer service and outreach for paratransit projects and programs
3) Direct staff and consultant costs that support eligible activities, including the end-of-year compliance report
4) Direct staff training costs directly related to implementation of projects or programs implemented with the Paratransit Funds
c. Ineligible Uses: The following is a list of ineligible uses of Paratransit DLD funds:
1) Non-transportation projects or services such as fees charged to capital construction projects for services or amenities not related to transportation 2) Capital projects, programs, maintenance, or operations that do not directly improve paratransit services
3) Projects or programs that exclusively serve city/county staff 4) Indirect costs, unless the RECIPIENT submits an independently audited/approved Indirect Cost Allocation Plan.

2. Paratransit Discretionary Grant Program Funds
a. The Measure BB Expenditure Plan dedicates 1.0 percent of the funds for paratransit coordination and services to meet the needs of seniors and people with disabilities.

Alameda CTC will administer a Measure BB Paratransit discretionary grant program. b. The Alameda CTC adopt Grant Program Guidelines through its programming and allocation processes.to guide the grant allocations.
c. Gap funds provide Alameda County with the opportunity to be innovative and explore alternative service delivery mechanisms in the face of a senior and disability population expected to grow substantially over the next 30 years. The population of people likely to need paratransit service is expected to outpace the growth in sales tax revenues that fund paratransit programs in Alameda County, including city-based programs and ADA-mandated services.
d. Gap funds provide an opportunity to minimize the differences in service experienced by consumers based on their geographic location.

Alameda CTC Paratransit Program Implementation Guidelines Paratransit - 5
Section 6. Advancement of Direct Local Distribution Funds A. Alameda CTC may consider advancing future Direct Local Distribution funds, with the goal of seeing improvements made in the near term. If a jurisdiction is interested in this option, a written request to Alameda CTC must include a description of the project, scope, schedule, the amount of funds requested, the anticipated timing of when funds are required, and justification for the request. Requests will be considered on an individual basis.

Section 7. Adoption of Implementation Guidelines
A. Implementation Guidelines are adopted by Alameda CTC on an as-needed basis. Changes to Implementation Guidelines will be brought through the Alameda CTC’s Technical Advisory Committee for review and comment, as well as any other Alameda CTC committees as necessary, before changes are adopted by the Alameda CTC Commission.

FY2026-27 FINAL
Implementation Guidelines and Performance Measures – Special Transportation for Seniors and People with Disabilities (Paratransit) Program
Implementation Guidelines
These guidelines lay out the service types that are eligible to be funded with Alameda County Measure B (2000) reserves and Measure BB (2014) revenues under the Special Transportation for Seniors and People with Disabilities (Paratransit) Program. All programs funded partially or in their entirety through these sources, including American with Disabilities Act (ADA)- mandated paratransit services, city programs and discretionary grant funded projects, must abide by the following requirements for each type of paratransit service. While the collection of Measure B has sunset, remaining funds continue to be utilized.

Fund recipients are able to select which of these service types are most appropriate for their community to meet the needs of older adults and people with disabilities. Overall, all programs should be designed to enhance quality of life for older adults and people with disabilities by offering accessible, affordable and convenient transportation options to reach major medical facilities, grocery stores and other important travel destinations to meet life needs. Although some programs may need to prioritize based on trip purpose due to capacity constraints, ideally, the importance of a trip should be determined by the consumer.

Performance Measures
The Alameda CTC collects performance data from all programs funded with Alameda County Measure B (2000) reserves and Measure BB (2014) revenues. All programs funded partially or in their entirety through these sources must at a minimum report annually through the Annual Compliance Report for Direct Local Distribution (DLD) funding on the performance measures identified within the Implementation Guidelines for each DLD program.

The performance measures for the Measure B and Measure BB Direct Local Distribution (DLD) funding distributed through the Special Transportation for Seniors and People with Disabilities (Paratransit) Program, which funds ADA-mandated paratransit services, city paratransit programs and discretionary grant funded projects, are identified below.

FY2026-27 FINAL 2
Performance data required for Compliance Reports are marked with a ✥. Additional performance-related data is listed and may be required through:
• Separate discretionary grant guidelines
• Report to the Alameda CTC’s Commission
• Report to one of its community advisory committees.

Additional performance measures include but are not limited to those below marked with a regular bullet.

ADA Paratransit Guidelines
Service
Description
Origin-to-destination trips for people with disabilities unable to ride fixed route transit. Trips are pre-scheduled and accessible.

Eligible
Population
Due to a disability or health-related condition, the individual must be unable to use fixed route transit.

Time & Days of
Service
Varies by area. Available when and where fixed route transit operates.

Fare (Cost to
Customer)
Varies by area.

Other Programs mandated by the Americans with Disabilities Act are implemented and administered according to federal guidelines that supersede these guidelines; however, all ADA-mandated programs funded through Measures B and BB are subject to the terms of the Master Programs Funding Agreement.

Historically, at the request of a health care provider or ADA provider, city programs would provide interim service through their programs to consumers awaiting ADA certification. Currently, the ADA programs meet these needs directly.

Performance
Measures
(✥ Performance
data required for
 Number of one-way trips provided
 Total Measure B/BB cost per one-way trip (Total Measure B/BB program cost during period divided by the number of one-way trips provided during period.)
FY2026-27 FINAL 3
ADA Paratransit Guidelines
Compliance
Reports)
• Total program cost per one-way trip (total program cost during period divided by the number of one-way trips provided during period).
• Non-Measure B/BB revenues and costs
• Number of applicants and registrants
• Demographic data on age, disability, ethnicity/race, and income • On-time performance
• Number of trips provided to consumers who require an accessible vehicle
• Quantitative and qualitative information on complaints • Quantitative and qualitative information on safety incidents • Quantitative and qualitative information on outreach
• Quantitative and qualitative information on “high need” trips • Quantitative and qualitative information on ridership satisfaction Same-Day Transportation Service Guidelines
Service
Description
Same-day transportation services provide on-demand same-day services utilizing taxis, Transportation Network Companies a.k.a. TNCs (e.g. Lyft, Uber) that use ride-hailing mobile apps, or other new transportation options. Services may be subsidized in different ways including vouchers, scrip, reimbursement, a discount code on an app, call center or website payment, etc.

Transportation Network Companies (e.g. Lyft, Uber) using ride-hailing apps and web-based platforms provide curb-to-curb service that can be scheduled on a same-day basis. TNCs charge riders on a distance/time basis depending on calculations determined by the app. Subsidy programs allow eligible consumers to use TNCs at a reduced fare by reimbursing consumers a percentage of the fare, providing a coupon code, or by providing some initial fare payment, which can be used to cover a portion of the fare. These programs are intended for situations FY2026-27 FINAL 4
Same-Day Transportation Service Guidelines
when consumers cannot make their trip on a pre-scheduled basis. TNC trip services can incorporate a concierge service.

Taxis also provide curb-to-curb service that can be scheduled on a same-day basis. Taxis charge riders on a distance/time basis using a meter. Taxi subsidy programs offer a reduced fare by reimbursing consumers a percentage of the fare or by providing some fare medium, e.g. scrip or vouchers, which can be used to cover a portion of the fare.

The availability of accessible vehicles varies by geographical area and provider, but programs should expand availability of accessible vehicles where possible in order to fulfill requests for same-day accessible trips.

Programs may incorporate a parallel Specialized Accessible Van Service to meet the need for accessible trips.

Eligible
Population
Eligible Populations include:

1. People 18 and above with disabilities who are unable to use fixed route services. Cities may, at their discretion, also provide services to consumers with disabilities under the age of 18, and

2. Older adults 70 years or older without proof of a disability.

Program sponsors may use either ADA eligibility, as established by ADA-mandated providers (incl. East Bay Paratransit, LAVTA, Union City Transit) or the Alameda County City Paratransit Services Medical Statement Form, as proof of disability. Program sponsors may, at their discretion, also offer temporary or interim eligibility due to disability.

ADA-mandated providers that are not also city providers (East Bay Paratransit and LAVTA) are not required to provide service to older adults 70 years or older without ADA eligibility.

Time & Days of
Service
Service times should be consistent with transportation provider availability to public consumers.

Fare (Cost to
Customer)
Programs must subsidize at least 50% of the fare within an established reasonable service area (at a minimum the sponsoring city).

Programs can impose a cap on total subsidy per person. This can be accomplished through a maximum subsidy per trip, a limit on the FY2026-27 FINAL 5
Same-Day Transportation Service Guidelines
number of vouchers/scrip (or other fare medium) per person, and/or a total monetary subsidy per person per month/quarter/year.

Other New same-day transportation programs that utilize TNCs are subject to review by Alameda CTC staff prior to implementation.

Programs may also use funding to provide incentives to drivers and/or transportation providers to ensure reliable service. Incentives are often utilized to promote accessible service. Planned expenditures on incentives are subject to review by Alameda CTC staff prior to implementation.

Generally, same-day transportation options have been inconsistent in their ability to offer WAV (Wheelchair Accessible Vehicle) service.

These include taxis and programs offered via privately-owned vehicles (e.g. TNCs and volunteer driver programs). Programs should strive to provide an equitable suite of programs, balancing offering accessible alternatives (e.g. using an agency van to supplement a TNC program), searching for and developing new wheelchair accessible options, and meeting the needs of their community. New and/or separate WAV services should be included under Specialized Accessible Van Service.

Performance
Measures
(✥ Performance
data required for
Compliance
Reports)
 Number of one-way trips provided on taxis
 Number of one-way trips provided on Transportation Network Companies (e.g. Lyft, Uber) using ride-hailing apps
 Total Measure B/BB cost per one-way trip (Total Measure B/BB program cost during period divided by the number of one-way trips provided during period.)
• Total program cost per one-way trip, including extra concierge costs if applicable (total program cost during period divided by the number of one-way trips provided during period)
• Non-Measure B/BB revenues and costs
• Number of applicants (including number of those on the waitlist) and registrants (report quantities for taxis and/or Transportation Network Companies separately)
• Demographic data on age, disability, ethnicity/race, and income FY2026-27 FINAL 6
Same-Day Transportation Service Guidelines
• Information in aggregate on origin and destination for same day trips by category (i.e. medical appointments, grocery store, senior center, etc.; report quantities for taxis and/or Transportation Network Companies separately)
• Quantitative and qualitative information on complaints (report quantities for taxis and/or Transportation Network Companies separately)
• Quantitative and qualitative information on safety incidents (report quantities for taxis and/or Transportation Network Companies separately)
• Quantitative and qualitative information on outreach
• Quantitative and qualitative information on ridership satisfaction • Qualitative information on program’s capacity to serve demand (e.g. status of waitlist)
Specialized Accessible Van Service Guidelines
Service
Description
Specialized accessible van service provides accessible, origin-todestination trips on a pre-scheduled or same-day basis. This service category should complement core services in communities where critical needs for accessible or other specialized trips are not being adequately met by the existing primary services. Examples of unmet needs are a taxi or TNC program without accessible vehicles, medical trips for riders with dementia unable to safely take an ADA-mandated trip, or trips outside of the ADA-mandated service area. When possible, a priority for this service should be fulfilling requests for WAV (Wheelchair Accessible Vehicle) trips as defined under the CPUC TNC Access for All (AFA)1 Program Funding.

Services may be subsidized in different ways as agreed upon by the program sponsor and transportation provider, including vouchers, scrip, 1 TNC Access for All Program https://www.cpuc.ca.gov/tncaccess/ FY2026-27 FINAL 7
Specialized Accessible Van Service Guidelines
reimbursement, a discount code on an app, call center or website payment, etc.

Eligible
Population
People 18 and above who are unable to use fixed route, ADA-mandated or same-day transportation services due to disability. Cities may, at their discretion, also provide services to consumers with disabilities under the age of 18.

Program sponsors may use either ADA eligibility, as established by ADAmandated providers (incl. East Bay Paratransit, LAVTA, Union City Transit) or the Alameda County City-Based Paratransit Services Medical Statement Form, as proof of disability. Program sponsors may, at their discretion, also offer temporary or interim eligibility due to disability.

ADA-mandated providers that are not also city providers (East Bay Paratransit and LAVTA) are not required to provide service to older adults 70 years or older without ADA eligibility.

Time & Days of
Service
At discretion of program sponsor with local consumer input. When possible, service should be available Monday – Friday between the hours of 8 a.m. and 5 p.m. (excluding holidays) and accept reservations between the hours of 9 a.m. and 5 p.m. Monday – Friday (excluding holidays).

Fare (Cost to
Customer)
Fares for pre-scheduled service should not exceed comparable same-day transportation services fares.

Other Specialized Accessible van programs must demonstrate that they are providing trips at an equal or lower cost to the provider than the ADAmandated provider on a cost per trip basis, except if providing service beyond ADA paratransit minimums (e.g. WAV). Cost per trip is defined as total transportation cost (from all sources of revenue) during a reporting period divided by the number of one-way trips, including attendant and companion trips, provided during the period.

Performance
Measures
(✥ Performance
data required for
 Number of one-way trips provided
 Total Measure B/BB cost per one-way trip (Total Measure B/BB program cost during period divided by the number of one-way trips provided during period.)
FY2026-27 FINAL 8
Specialized Accessible Van Service Guidelines
Compliance
Reports)
• Total program cost per one-way trip, including extra costs for specialized service if applicable (total program cost during period divided by the number of one-way trips provided during period).
• Non-Measure B/BB revenues and costs
• Number of applicants (including number of those on the waitlist) and registrants
• Demographic data on age, disability, ethnicity/race, and income • On-time performance
• Number of trips provided to consumers who require an accessible vehicle
• Data required for CPUC TNC Access for All (AFA) Program funding2 • Quantitative and qualitative information on complaints • Quantitative and qualitative information on safety incidents • Quantitative and qualitative information on outreach
• Quantitative and qualitative information on ridership satisfaction • Qualitative information on program’s capacity to serve demand (e.g. status of waitlist)
Accessible Shuttle Service Guidelines
Service
Description
Shuttles are accessible vehicles that operate on a fixed, deviated, or flex-fixed route and schedule. They serve common trip origins and destinations visited by eligible consumers, e.g. senior centers, medical facilities, grocery stores, BART and other transit centers, community centers, commercial districts, and post offices.

Shuttles should be designed to supplement rather than duplicate existing fixed route transit services. Routes should not necessarily be designed for fast travel, but to get as close as possible to destinations of interest, such as going into parking lots or up to the front entrance of 2 Access Provider Information https://www.cpuc.ca.gov/regulatory-services/licensing/transportationlicensing-and-analysis-branch/transportation-network-companies/tnc-access-for-all-program/tnc--- access-for-all-program-access-provider
FY2026-27 FINAL 9
Accessible Shuttle Service Guidelines
a senior living facility. Shuttles are often designed to serve active older adults who do not drive but are not ADA paratransit registrants.

Eligible
Population
Shuttles should be designed to appeal to older adults but can be made open to the general public.

Time and Days
of Service
At discretion of program sponsor with local consumer input.

Fare (Cost to
Customer)
At discretion of program sponsor but cannot exceed local ADA paratransit fares. Fares may be scaled based on distance.

Cost of Service By end of the second fiscal year of service, the City’s cost per one-way trip per person should not exceed $50, including transportation and direct administrative costs. Cost per trip is defined as total cost (all sources) during a reporting period divided by the number of one-way trips, including attendant and companion trips, provided during period.

Other Shuttle sponsors are required to coordinate with the local fixed route transit provider.

Shuttle routes and schedules should be designed with input from the older adult and disabled communities to ensure effective design. For new shuttle services, to ensure effective program design, a well-defined plan must be submitted to Alameda CTC staff for review prior to implementation.

Deviations and flag stops are permitted at discretion of program sponsor.

Performance
Measures
(✥ Performance
data required for
Compliance
Reports)
 Total ridership (One-way passenger boardings)
 Total Measure B/BB cost per one-way passenger trip (Total Measure B/BB program cost during period divided by the total ridership during period.)
• Total program cost per one-way passenger trip (total program cost during period divided by the total ridership during period). • Non-Measure B/BB revenues and costs
FY2026-27 FINAL 10
Accessible Shuttle Service Guidelines
• Number of applicants (including number of those on the waitlist) and registrants
• Demographic data on age, disability, ethnicity/race, and income • On-time performance
• Number of trips provided to consumers who require an accessible vehicle
• Quantitative and qualitative information on complaints • Quantitative and qualitative information on safety incidents • Quantitative and qualitative information on outreach
• Quantitative and qualitative information on ridership satisfaction • Qualitative information on program’s capacity to serve demand (e.g. status of waitlist)
Group Trips Service Guidelines
Service
Description
Group trips are round-trip rides for pre-scheduled outings, including shopping trips, recreational events, and community activities. These trips are specifically designed to serve the needs of older adults and people with disabilities and typically originate from a senior center or housing facility, and are generally provided in accessible buses or vans.

Eligible
Population
At discretion of program sponsor.

Time and Days
of Service
Group trips must begin and end on the same day.

Fare (Cost to
Customer)
At discretion of program sponsor.

Other Programs can impose mileage or quantity of trips limitations to individuals or organizations to control program costs.

FY2026-27 FINAL 11
Group Trips Service Guidelines
Performance
Measures
(✥ Performance
data required for
Compliance
Reports)
 Number of one-way passenger trips provided
 Total Measure B/BB cost per passenger trip (Total Measure B/BB program cost during period divided by the number of passenger trips provided during period.)
• Total program cost per passenger trip (total program cost during period divided by the number of passenger trips provided during period).
• Non-Measure B/BB revenues and costs
• Number of requests (including any unfulfilled requests) • Demographic data on age, disability, ethnicity/race, and income • Number of trips provided to consumers who require a wheelchair accessible trip
• Quantitative and qualitative information on complaints • Quantitative and qualitative information on safety incidents • Quantitative and qualitative information on outreach
• Quantitative and qualitative information on ridership satisfaction • Qualitative information on program’s capacity to serve demand (e.g. status of waitlist)
Door-through-Door/Volunteer Driver Service Guidelines
Service
Description
Volunteer driver services are pre-scheduled, door-through-door services that are typically not accessible. These programs rely on volunteers to drive eligible consumers for critical trip needs, such as medical trips. Programs may use staff to complete intake or fill gaps in service provision. This service meets a key mobility gap by serving more vulnerable populations and should complement existing primary services (i.e. ADA-mandated, Specialized Accessible Van, or SameDay).

Volunteer driver programs may also have an escort component where volunteers accompany consumers on any service eligible for Alameda CTC funding, when they are unable to travel in a private vehicle.

FY2026-27 FINAL 12
Door-through-Door/Volunteer Driver Service Guidelines
Eligible
Population
At discretion of program sponsor.

Time and Days
of Service
At discretion of program sponsor.

Fare (Cost to
Customer)
At discretion of program sponsor.

Other Program sponsors can use funds for administrative purposes and/or to pay for volunteer mileage reimbursement purposes (not to exceed Federal General Services Administration (Privately Owned Vehicle) Mileage Reimbursement Rates) or an equivalent financial incentive for volunteers.

Performance
Measures
(✥ Performance
data required for
Compliance
Reports)
 Number of one-way trips provided
 Total Measure B/BB cost per one-way trip (Total Measure B/BB program cost during period divided by the number of one-way trips provided during period.)
• Total program cost per one-way trip (total program cost during period divided by the number of one-way trips provided during period).
• Non-Measure B/BB revenues and costs
• Number of applicants (including number of those on the waitlist) and registrants
• Demographic data on age, disability, ethnicity/race, and income • Quantitative and qualitative information on complaints • Quantitative and qualitative information on safety incidents • Quantitative and qualitative information on outreach
• Number of active volunteer drivers
• Number of one-way trips provided by staff
• Percentage of service requests unfulfilled when requested within specified time
• Quantitative and qualitative information on ridership satisfaction FY2026-27 FINAL 13
Door-through-Door/Volunteer Driver Service Guidelines
• Qualitative information on program’s capacity to serve demand (e.g. status of waitlist)
Mobility Management and/or Travel Training Program Guidelines Service
Description
Mobility management services cover a wide range of activities, such as travel training, coordinated services, trip planning, and brokerage. Mobility management activities often include education and outreach to individuals and organizations. Individual trip planning can play an important role in ensuring that people use the “best” service for them for each trip, e.g. using East Bay Paratransit from Fremont to Berkeley for an event, using a TNC (e.g. Lyft, Uber) or taxi voucher for a same-day urgent doctor visit, and scheduling with a group trip service to go grocery shopping. Service types can include information and referral, service linkage, service coordination, or advocacy.

Travel training is short-term, one-on-one or group-based intensive instruction designed to teach people with disabilities and older adults to travel safely and independently on fixed-route public transportation in their community.3
Travel orientation, also known as transit orientation, is less formal and involved than traditional travel training and explains transportation systems by sharing information about trip planning, schedules, maps, fare systems, mobility devices, new mobility services, and benefits and services. It may be conducted in a group or one-on-one.4 This service description should not be considered all-inclusive. Programs are welcome to contact Alameda CTC staff to discuss other mobility management activities if they need guidance.

Eligible
Population
At discretion of program sponsor.
3 Easter Seals Project ACTION http://www.projectaction.com/glossary-of-disability-and-transit-terms/ 4 Easter Seals Project ACTION https://www.nadtc.org/wp-content/uploads/Module-4-NADTC-linkversion.pdf FY2026-27 FINAL 14
Mobility Management and/or Travel Training Program Guidelines Time and Days
of Service
At discretion of program sponsor.

Fare (Cost to
Customer)
N/A
Other For new mobility management and/or travel training programs, to ensure effective program design, a plan with a well-defined set of activities must be submitted to Alameda CTC staff for review prior to implementation.

Performance
Measures
(✥ Performance
data required for
Compliance
Reports)
Mobility Management Program
 Number of individuals provided with mobility management support (Note: an individual may have multiple contacts)
 Number of contacts providing mobility management support  Total Measure B/BB cost per individual provided with mobility management support (Total Measure B/BB program cost during period divided by the number of individuals provided with support during period.)
• Total cost per individual provided with mobility management support (total program cost during period divided by the number of individuals provided with support during period).
• Demographic data on age, disability, ethnicity/race, and income of individuals
• Non-Measure B/BB revenues and costs
• Quantitative and qualitative information on outreach
• Quantitative and qualitative information on program satisfaction Travel Training Program
 Number of individuals trained and/or received travel orientation (divided by those in individual training and those participating in group trainings)
 Total Measure B/BB cost per individual trained in individual trainings and in group trainings (Total Measure B/BB program cost during period divided by the number of individuals trained during period) FY2026-27 FINAL 15
Mobility Management and/or Travel Training Program Guidelines • Total program cost per individual trained in individual trainings and in group trainings (total program cost during period divided by the number individuals trained during period)
• Number of requests for training unfulfilled
• Demographic data on age, disability, ethnicity/race, and income of individuals
• Non-Measure B/BB revenues and costs
• Number of individuals trained (divided by those receiving travel orientation, mobility device training, older adults, adults with disabilities, youth with disabilities, and/or people with visual impairments)
• Quantitative and qualitative information on outreach
• Percentage/number of people surveyed who used transit post workshop
• Quantitative and qualitative information on program satisfaction • Qualitative information on program’s capacity to serve demand (e.g. status of waitlist)
Means-Based Fare Program Guidelines
Service
Description
Means-Based Fare Programs can subsidize any service eligible for paratransit funding and/or fixed-route transit for paratransit customers who are low-income and can demonstrate financial need.

Eligible
Population
Subsidies can be offered to low-income consumers with demonstrated financial need who are currently eligible for an Alameda County ADAmandated or city paratransit program.

Low income requirements are at discretion of program sponsors, but the requirement for household income should not be below the HUD Very Low-Income threshold for Alameda County.5
5 Alameda County Housing and Community Development Department https://www.acgov.org/cda/hcd/hudincome-rent_limits.htm FY2026-27 FINAL 16
Means-Based Fare Program Guidelines
Time and Days
of Service
N/A
Fare (Cost to
Customer)
N/A
Other Outreach/communication plans related to means-based fares must be submitted to Alameda CTC staff annually.

Low-income requirements and the means to determine and verify eligibility must be submitted to Alameda CTC staff for review prior to implementation.

If program sponsors include subsidized ADA-mandated paratransit tickets in this program, no more than 3% of a program sponsor’s Alameda CTC distributed funding may be used for the ticket subsidy. Other services or purposes proposed for means-based fare subsidy must be submitted to Alameda CTC staff for review prior to implementation.

Performance
Measures
(✥ Performance
data required for
Compliance
Reports)
 Number of unduplicated individuals who received
scholarship/subsidized fares
 Number of one-way fares/tickets subsidized
 Total Measure B/BB cost per subsidy (Total Measure B/BB program cost during period divided by the number of subsidized fares/tickets during period)
• Total program cost per subsidy (total program cost during period divided by the number of subsidized fares/tickets during period) • Demographic data on age, disability, ethnicity/race, and income of individuals
• Non-Measure B/BB revenues and costs
• Quantitative and qualitative information on complaints • Quantitative and qualitative information on outreach
• Quantitative and qualitative information on program satisfaction FY2026-27 FINAL 17
Meal Delivery Program Guidelines
Service
Description
Meal Delivery programs traditionally support delivery of meals to the homes of individuals who have difficulty traveling to congregate meal sites and/or have difficulty shopping for food or preparing meals for themselves.

Meal delivery program eligibility under Measures B and BB is limited to transportation-related meal delivery program costs for traditional meal delivery services provided by a local community-based organization.

Allowable expenses also include direct mileage reimbursement for volunteer drivers providing meal delivery.

Eligible
Population
At discretion of program sponsor.

Time and Days
of Service
At discretion of program sponsor.

Fare (Cost to
Customer)
At discretion of program sponsor.

Other Program sponsors may not use more than 5% of their Alameda CTC DLD Paratransit program funds expended in a given fiscal year for transportation-related meal delivery program costs. Additionally, Meal Delivery Programs (including Capital Expenditures) may not account for more than 5% of the total funding made available for a Paratransit Discretionary Grant Program Call.

Funding for traditional meal delivery provided by a local community-based organization must be limited to no more than $3 per meal delivered.

If programs are directly reimbursing volunteer drivers for meal delivery services, DLD program funds used for mileage reimbursement must be limited to no more than $8 per meal delivered (not to exceed Federal General Services Administration (Privately Owned Vehicle) Mileage Reimbursement Rates).

FY2026-27 FINAL 18
Meal Delivery Program Guidelines
For new meal delivery programs, to ensure effective program design, a well-defined plan must be submitted to Alameda CTC staff for review prior to implementation.

Performance
Measures
(✥ Performance
data required for
Compliance
Reports)
 Number of meal delivery trips
 Total Measure B/BB cost per meal delivery trip (Total Measure B/BB program cost during period divided by the number of meal delivery trips during period)
• Total number of individuals served
• Total cost per meal delivery trip (total program cost during period divided by the number of meal delivery trips during period) • Non-Measure B/BB revenues and costs
• Demographic data on age, disability, ethnicity/race, and income in aggregate
• Quantitative and qualitative information on transportation program satisfaction
Capital Expenditures Guidelines
Description Capital expenditures are eligible if directly related to the implementation of a program or project within an eligible service category, including but not limited to, purchase of scheduling software, accessible vehicles and equipment, and accessibility improvements at shuttle stops.

Eligible
Population
N/A
Time and Days
of Service
N/A
Fare (Cost to
Customer)
N/A
Other Capital expenditures are to support the eligible service types included in the Implementation Guidelines and must be consistent with objectives of FY2026-27 FINAL 19
Capital Expenditures Guidelines
the Alameda CTC Special Transportation for Seniors and Peoples with Disabilities (Paratransit) Program.

Meal Delivery Programs may not account for more than 5% of the total funding made available for a Paratransit Discretionary Grant Program Call for vehicles.

If programs are purchasing passenger vehicles, they should be accessible. Planned expenditures are subject to review by Alameda CTC staff prior to implementation.

Performance
Measures
(✥ Performance
data required for
Compliance
Reports)
 Total Measure B/BB cost
• Non-Measure B/BB revenues and costs
• Photograph of new vehicle (where applicable)
Item  D. 4.

DATE 06/25/2026
TO Honorable Mayor and City Council Members
FROM Siobhan Henderson, Management Analyst I
SUBJECT    Adopt a resolution authorizing the City Manager to execute a multi-year software as a service agreement with ClearGov, Inc. for cloud-based budget development, capital improvement planning, performance management, reporting, and transparency tools in an amount not to exceed $292,000
SUMMARY AND RECOMMENDATION
ClearGov is a cloud-based budget cycle management platform designed specifically for local governments. The City utilized ClearGov during development of the 2026-2028 Biennial Budget and 2026-2031 Capital Improvement Plan, providing staff with enhanced tools for budget development, collaboration, and reporting. To continue use of these enhanced tools, staff recommends that the City Council adopt a resolution authorizing the City Manager to execute a multi-year Software as a Service (SaaS) Agreement with ClearGov, Inc. for cloud-based budget development, capital improvement planning, performance management, reporting, and public transparency tools in an amount not to exceed $292,000.

BACKGROUND
The City has historically relied on spreadsheets, manual data compilation, and static PDF documents to support budget development, capital planning, reporting, and public budget presentation. While these tools have supported prior budget cycles, they require significant staff coordination, create version-control challenges, and limit the City’s ability to efficiently produce interactive and public-facing financial information.

ClearGov provides an integrated cloud-based platform for local government budget development, capital improvement planning, performance management, reporting, and transparency. The City began using ClearGov during development of the 2026-2028 Biennial Budget and 2026-2031 Capital Improvement Program to support budget preparation, analysis, internal review, and presentation of financial information.

Implementation has been phased to allow staff to integrate the platform into the City’s existing budget and financial planning processes. The proposed agreement will allow the City to continue implementation and expand use of ClearGov for future budget cycles, CIP reporting, performance measures, and public transparency tools.

DISCUSSION/ANALYSIS
The implementation of ClearGov’s budgeting and reporting modules during the development of the 2026-2028 Biennial Budget and 2026-2031 Capital Improvement Plan provided staff with improved tools for developing, analyzing, and presenting financial information and established a foundation for the City’s broader use of the platform.

By centralizing budget development and reporting functions, the initial implementation of the platform reduced reliance on manual processes, improved consistency across departments, and created opportunities for more efficient collaboration and review.

ClearGov provides a centralized solution that improves data consistency, streamlines budget development, and enhances transparency and accessibility of financial information. A key benefit of the platform is its ongoing development and enhancement by the vendor. ClearGov regularly releases updates and new functionality across its modules, providing local governments with access to evolving tools and best practices without the need for separate software procurement or major system upgrades. This supports the City’s ability to continuously improve processes and expand functionality over time.

The platform is designed as an integrated system that includes additional modules beyond budgeting and reporting. As the City continues phased implementation, staff anticipate expanding use of these additional capabilities to further streamline reporting processes and enhance public access to information regarding City priorities and performance. As staff continue to refine processes and expand the utilization of the platform, additional efficiencies and reporting benefits are anticipated.

Future implementation efforts are expected to focus on the platform’s planning and engagement tools, which will further support transparency and provide additional opportunities for residents to access information. Continued use of the platform will enable the City to build upon the progress achieved during its initial budget implementation while advancing long-term goals related to operational efficiency and transparency.

FISCAL IMPACT
Approval of the agreement authorizes a multi-year Software as a Service Agreement with ClearGov, Inc. in an amount not to exceed $292,000. No additional appropriation is requested as part of this action.

Funding for costs incurred in Fiscal Years 2026-27 and 2027-28 has been included in the 2026-2028 Biennial Budget. Funding for any subsequent fiscal years will be subject to City Council appropriation through the applicable future budget process.

There is no additional fiscal impact to the 2024-2026 Biennial Budget and Capital Improvement Plan unless costs are incurred prior to June 30, 2026. If any costs are incurred in the current fiscal year, they will be absorbed within existing appropriations.

STRATEGIC PRIORITY AREA
Boost Financial Resilience and Excellence in Service Delivery REVIEW AND APPROVAL
Prepared by - Siobhan Henderson, Management Analyst I
Reviewed by - Gloria Del Rosario, Deputy Finance Director Reviewed by - Krysten Lee, Finance Director
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - Lenka Hovorka, Assistant City Manager
Attachments
Resolution - ClearGov Inc
Agreement - ClearGov Inc
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF NEWARK AUTHORIZING THE CITY

MANAGER TO EXECUTE A FIVE-YEAR SOFTWARE
AS A SERVICE AGREEMENT WITH CLEARGOV, INC.

FOR CLOUD-BASED BUDGET DEVELOPMENT,

CAPITAL IMPROVEMENT PLANNING,

PERFORMANCE MANAGEMENT, REPORTING, AND

TRANSPARENCY TOOLS IN AN AMOUNT NOT TO
EXCEED $292,000
WHEREAS, the City seeks to modernize its budget development, capital planning, performance management, reporting, and public transparency processes through the use of an integrated cloud-based platform designed for local government operations; and WHEREAS, ClearGov, Inc. provides a cloud-based Software as a Service platform that includes tools for budget development, capital improvement planning, performance management, reporting, and public transparency; and
WHEREAS, the City utilized ClearGov during development of the 2026-2028 Biennial Budget and 2026-2031 Capital Improvement Plan to support budget preparation, internal collaboration, analysis, reporting, and presentation of financial information; and WHEREAS, continued use of ClearGov will allow the City to further centralize budget development, improve consistency across departments, reduce reliance on manual spreadsheet-based processes, support long-term financial planning, and enhance public access to budget and financial information; and
WHEREAS, staff recommends that the City Council authorize the City Manager to execute a five-year Software as a Service Agreement with ClearGov, Inc. through Fiscal Year 2030-31, in a total amount not to exceed $292,000; and WHEREAS, funding for costs incurred in Fiscal Years 2026-27 and 2027-28 has been included in the 2026-2028 Biennial Budget, and funding for subsequent fiscal years shall be subject to City Council appropriation through the applicable future budget process; and
WHEREAS, no additional appropriation is requested as part of this action.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newark hereby authorizes the City Manager to execute a Software as a Service Agreement with ClearGov Inc, for a five-year term though Fiscal Year 2030-31, with a total not-toexceed amount of $292,000 in a form approved by the City Attorney.

BE IT FURTHER RESOLVED that the City Manager or their designee is authorized to take all actions necessary to effectuate the intent of this Resolution.

SOFTWARE AS A SERVICE AGREEMENT

CLEARGOV INC
1 SaaS (2022-1)
This Software as a Service Agreement (hereinafter “Agreement”) is made this 1 st
day of July, 2026 and
entered into by and between the CITY OF NEWARK, a municipal corporation (hereinafter "City"), and ClearGov Inc, a Corporation, (hereinafter "Consultant”). City and Consultant may be collectively referred to herein as the “parties.”

RECITALS
A. City requested a proposal from Consultant to perform the services generally including: cloud-based budget cycle management software and performance management tools B. In response to the City’s request, Consultant submitted a proposal, and, after negotiations, Consultant agreed to perform the services more particularly described on Exhibit “A,” in return for the compensation described in this Agreement and Exhibit “B.”

NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS AND CONDITIONS IDENTIFIED HEREIN, THE PARTIES HEREBY AGREE AS FOLLOWS:

1. DEFINITIONS.
“Documentation” means technical manuals, training manuals, user guides, and workbooks, as updated and amended from time to time, provided by Consultant to assist Customer with the use of Software.
“City Content” means any information or data related to City, whether supplied by City or a constituent of the City, that is input into the Cloud-Hosted Service by City or a constituent of the City, in connection with the use of the Cloud-Hosted Service. “Cloud-Hosted Service” means the solution is designed from the ground up for cloud and is a multitenant cloud environment. In addition, Consultant owns, provides and oversees infrastructure, software and administrative tasks and makes its service available to City over the Internet using a standard web browser. The Cloud-Hosted Service includes the software and Consultant’s network capacity as well as the equipment used by Consultant to support operations including storage, hardware, servers and networking components. The infrastructure in the cloud-hosted environment is properly secured through multiple physical, procedural, and technical safeguards to segregate and protect City’s data.
“Software” means all or any portion of the global version of the binary computer software programs and updates and enhancements thereto, (including corresponding source code, unless specifically excluded herein) and Documentation delivered by Consultant to Customer. Software includes the third-party software delivered by Consultant as specified in the Schedule, and modifications made to the Software. Software does not include source code to third party software. Unless specifically stated otherwise, all Software is delivered to Customer only if and when generally commercially available.

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2. SCOPE OF SERVICES. Consultant shall perform the services described in Exhibit “A,” attached hereto and incorporated herein by reference, in accordance with the terms and conditions contained in this Agreement.

3. TIME FOR PERFORMANCE. Time is of the essence in the performance of services under this Agreement and the timing requirements set forth herein shall be strictly adhered to unless otherwise modified in writing in accordance with this Agreement. Consultant shall commence performance, and shall complete all required services no later than the dates set forth in Exhibit “A.” Any services for which times for performance are not specified in this Agreement shall be commenced and completed by Consultant in a reasonably prompt and timely manner based upon the circumstances and direction communicated to the Consultant. Consultant shall submit all requests for extensions of time to the City in writing no later than ten days after the start of the condition which purportedly caused the delay, and not later than the date on which performance is due.

4. CLOUD-HOSTED SERVICE.
4(A). Right to Use the Cloud-Hosted Service, Software and Documentation. In consideration of all obligations of City hereunder, including, without limitation, the payment by City of any applicable fees, Consultant hereby grants to City, during the term of this Agreement, a nonexclusive, non-transferable (except as otherwise provided for herein), right and license to access and use the Software and Cloud-Hosted Service, and to make a reasonable number of copies of and use the Documentation in connection with such use of the Cloud-Hosted Service. 4(B). Use Restrictions. City shall not: (i) access and/or use the Software or Hosted Service in order to design, create or build a service or product that is competitive with the Software or Cloud-Hosted Service, or which uses ideas, features or functions that are similar to the Software or Cloud-Hosted Service; (ii) license, sublicense, sell, resell, transfer, assign, distribute or otherwise commercially exploit or make available to any third party the Software or CloudHosted Service, except as expressly permitted herein; modify or make derivative works based upon the Software or Cloud-Hosted Service or any part thereof, or directly or indirectly disassemble, decompile, or otherwise reverse engineer the Software or Cloud-Hosted Service or any portion thereof.
4(C). Proprietary Rights. The Software and Cloud-Hosted Service, including all intellectual property rights therein and thereto, and any modification thereof, are and shall remain the exclusive property of Consultant and its licensors. City shall not take any action that jeopardizes the proprietary rights of Consultant or its licensors or acquire any right in the Software or CloudHosted Service except the limited rights expressly granted in this Agreement. 4(D). Internet and Telecommunication Connections. City shall be responsible for obtaining any and all Internet and/or telecommunication connections used by City to access the CloudHosted Service. Consultant shall have no responsibility or liability for any interruption or delay in accessing or using the Cloud-Hosted Service arising out of such Internet or telecommunications connections.

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4(E). City Content.
i. City shall provide City Content for inclusion in the Software or the Cloud-Hosted Service.

City is responsible for the quality of the City Content provided. Consultant is responsible for the quality of the display or use of the City Content provided for inclusion in the City database.
ii. Consultant acknowledges that all data created by City will remain the sole property of the City. Consultant agrees that it shall not at any time sell, assign, transfer, or otherwise make available to or allow use by Consultant, Consultant’s agent, or a third party of City Content.
iii. City shall exclusively own the City Content collected by Consultant in connection with the Cloud-Hosted Service; provided, however, that City hereby grants to Consultant a non-exclusive limited right and license, without the right to grant or authorize sublicenses, during the term of this Agreement to use and reproduce City Content, solely for the purpose of facilitating the performance of Consultant’s obligations under this Agreement, and the right to use data aggregated from the City Content (which data does not identify the city, or any individual or entity) during and after the term of the Agreement.
iv. Consultant acknowledges that City is entitled to copy, export, or otherwise duplicate any available City Content at any time.
v. Consultant shall, at City’s request, make available City Content within five business days.

The database instance must be in a condition and format that allows easy transfer to a similar system.
vi. In the event this Agreement expires or is terminated, Consultant shall provide City with all City Content within thirty calendar days of such termination or expiration without charge. City Content shall be in dedicated data files suitable for import into commercially available database software (e.g., Microsoft SQL). The dedicated data files will be comprised of City Content contained in the Cloud-Hosted Service. The structure of the relational database will be specific to City Content and will not be representative of the proprietary Consultant’s database.

5. PAYMENT.
5(A). Billing. In order to request payment, Consultant shall submit invoices to the City identifying the services performed in the billing period, milestones achieved, and the charges therefor (including an identification of personnel who performed the services, hours worked, hourly rates, and reimbursable expenses), based upon the Consultant’s billing rates (set forth on Exhibit "B,” attached hereto and incorporated herein by reference). The City shall make monthly payments to Consultant for services which are performed in accordance with this Agreement, to the satisfaction of the City.
5(B). “Not to Exceed” Compensation. The compensation payable to Consultant for the services identified in Exhibit “A” shall not exceed $292,000.00. Consultant shall not perform any services beyond the services identified in Exhibit “A” without prior written authorization from the City’s Authorized Representative. If the City’s Authorized Representative provides authorization for additional services, the total compensation to the Consultant under this Agreement shall not exceed $292,000.00.

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5(C). Consultant’s Failure to Perform. In the event that Consultant performs services which do not comply with the requirements of this Agreement, Consultant shall, upon receipt of written notice from the City, re-perform the services (without additional compensation to the Consultant). If Consultant’s failure to perform in accordance with this Agreement causes damages to the City, Consultant shall reimburse the City for the damages incurred (which may be charged as an offset to Consultant’s payment).

6. AUTHORIZED REPRESENTATIVES.
6(A). Consultant’s Authorized Representative. Consultant understands that, in entering into this Agreement, the City has relied upon Consultant’s ability to perform in accordance with its representations regarding the qualifications of the Consultant (including the qualifications of its Authorized Representative, its personnel, and its subconsultants, if any) identified in Exhibit “C,” attached hereto and incorporated herein by reference. Therefore, Consultant shall not replace its Authorized Representative, or any of the personnel or subconsultants identified in Exhibit “C,” without the prior written consent of the City. All services under this Agreement shall be performed by, or under the direct supervision of, Consultant’s Authorized Representative, as identified in Exhibit “C.”
6(B). City’s Authorized Representative. For the performance of services under this Agreement, the Consultant shall take direction from the City’s Authorized Representative: Krysten Lee, Finance Director, unless otherwise designated in writing by the City’s Authorized Representative or the City Manager.

7. INFORMATION AND DOCUMENTATION.
7(A). Information from City. City has made an effort to provide Consultant with all information necessary for Consultant’s performance of services under this Agreement. If Consultant believes additional information is required, Consultant shall promptly notify the City, and the City will provide to Consultant all relevant non-privileged information in City's possession. 7(B). Consultant’s Accounting Records. Consultant shall maintain all accounting records related to this Agreement in accordance with generally accepted accounting principles and state law requirements, and in no event for less than four years. Consultant’s accounting records shall include, at a minimum, all documents which support Consultant’s costs and expenses related to this Agreement, including personnel, subconsultant invoices and payments, and reimbursable expenses. Consultant’s accounting records shall be made available to City within a reasonable time after City’s request, during normal business hours. 7(C). Ownership of Work Product. All original documents prepared by Consultant (including its employees and sub-consultants) for this Agreement (“work product”), whether complete or in progress, are the property of the City and shall be given to the City at the completion of Consultant’s services, or upon demand by the City.
7(C). Intellectual Property Rights Ownership. The Software (including upgrades and custom software), source code, and Documentation are and will remain the exclusive property of Consultant. City has no right, title, or interest to or in the Software (including Upgrades and CITY OF NEWARK – SAAS AGREEMENT

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Custom Software), source code, or Documentation, except as expressly granted in this Agreement. City Content that is converted by Consultant and data that City develops using the Software (collectively, "City Content") are and will remain the exclusive property of City.

Consultant has no right, title, or interest to or in City Content. All materials, ideas, concepts, know-how or techniques developed or performed by Consultant during the course of performance of this Agreement will be and are the exclusive property of Consultant.

8. RELATIONSHIP BETWEEN THE PARTIES. Consultant is, and at all times shall remain, an independent contractor solely responsible for all acts of its employees, agents, or subconsultants, including any negligent acts or omissions. Consultant is not City’s agent, and shall have no authority to act on behalf of the City, or to bind the City to any obligation whatsoever, unless the City provides prior written authorization to Consultant. Consultant is not an officer or employee of City, and Consultant shall not be entitled to any benefit, right, or compensation other than that provided in this Agreement.

9. CONFLICTS OF INTEREST PROHIBITED. Consultant (including its employees, agents, and subconsultants) shall not maintain or acquire any direct or indirect interest that conflicts with the performance of this Agreement.

10. NONDISCRIMINATION. Consultant shall comply with all applicable federal, state, and local laws regarding nondiscriminatory employment practices, whether or not said laws are expressly stated in this Agreement. Consultant shall not discriminate against any employee or applicant because of race, color, religious creed, national origin, physical disability, mental disability, medical condition, marital status, sexual orientation, or gender.

11. COMPLIANCE WITH LAW AND STANDARD OF CARE. Consultant shall comply with all applicable legal requirements including all federal, state, and local laws (including ordinances and resolutions), whether or not said laws are expressly stated in this Agreement. Consultant shall perform services under this Agreement using a standard of care equal to, or greater than, the degree of skill and diligence ordinarily used by reputable professionals, with a level of experience and training similar to Consultant, performing under circumstances similar to those required by this Agreement.

12. BUSINESS LICENSE. The Consultant shall apply for and pay the business license tax in accordance with Newark Municipal Code Title 5, Chapter 5.04.

13. INSURANCE. Consultant shall, throughout the duration of this Agreement, maintain insurance to cover Consultant (including its agents, representatives, sub-consultants, and employees) in connection with the performance of services under this Agreement of the types and in the coverage amounts set forth in Exhibit D entitled “Insurance Requirements”. This Agreement identifies the minimum insurance levels with which Consultant shall comply; however, the minimum insurance levels shall not relieve Consultant of any other performance responsibilities under this Agreement (including the indemnity requirements), and Consultant may carry, at its own expense, any additional insurance it deems necessary or prudent. Concurrently with the execution of this Agreement by the Consultant, and prior to the commencement of any services, the Consultant shall furnish written proof of insurance (certificates and endorsements), in a form acceptable to the City. Consultant shall provide substitute written proof of insurance no later than CITY OF NEWARK – SAAS AGREEMENT

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thirty days prior to the expiration date of any insurance policy required by this Agreement.

14. CONFIDENTIAL INFORMATION.
14(A). The term “Confidential Information” shall mean any and all information which is disclosed by either party (“Owner”) to the other (“Recipient”) verbally, electronically, visually, or in a written or other tangible form which is either identified or should be reasonably understood to be confidential or proprietary. Confidential Information includes, but is not limited to, trade secrets, computer programs, software, documentation, formulas, data, inventions, techniques, marketing plans, strategies, forecasts, customer lists, employee information, financial information, confidential information concerning Owner’s business, as Owner has conducted it or as it may conduct itself in the future, confidential information concerning any of Owner’s past, current, or possible future products or manufacturing or operational methods, including information about Owner’s research, development, engineering, purchasing, manufacturing, accounting, marketing, selling or leasing, and any software (including third party software) provided by Owner. Owner’s Confidential Information shall be treated as strictly confidential by Recipient and shall not be disclosed by Recipient except to those third parties with a need to know and that are operating under a confidentiality agreement with non-disclosure provisions no less restrictive than those set forth herein. This Agreement imposes no obligation upon the parties with respect to Confidential Information which either party can establish by legally sufficient evidence: (a) was in the possession of, or was rightfully known by the Recipient without an obligation to maintain its confidentiality prior to receipt from Owner; (b) is or becomes generally known to the public without violation of this Agreement; (c) is obtained by Recipient in good faith from a third party having the right to disclose it without an obligation on confidentiality; (d) is independently developed by Recipient without the participation of individuals who have had access to the Confidential Information or (e) is required to be disclosed by court order or applicable law, provided prior notice is given to the Owner. The Recipient shall not obtain, by virtue of this Agreement, any rights title or interest in any Confidential Information of the Owner.

Within fifteen days after termination of this Agreement, each party shall certify in writing to Owner that all copies of Owner’s Confidential Information in any form, including partial copies, have been destroyed or returned to Owner.

Consultant acknowledges that the City is a governmental agency and may be required to release certain information under requests made according to provisions of the California Public Records Act (Cal. Gov. Code Sections 6250, et seq.).
14(B). Recipient shall protect the deliverables resulting from Services with at least the same degree of care and confidentiality, but not less than a reasonable standard of care, which Recipient utilizes for Recipient’s Confidential Information. 14(C). The terms of this Section 14 shall survive termination of this Agreement.

15. SECURITY OBLIGATION OF CONSULTANT. Consultant must comply with all security obligations contained in this Agreement and attached exhibits. The City reserves the right to request any additional audits (self and/or independent), and supportive evidence that demonstrates Consultant’s compliance with the security specifications listed in this Agreement, in addition to the security obligations in this Agreement and attached exhibits. Consultant CITY OF NEWARK – SAAS AGREEMENT

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shall:
15(A). Comply with all applicable legal requirements including all federal, state, and local laws, whether or not said laws are expressly stated in this Agreement. 15(B). Implement and document appropriate technical, physical, and administrative safeguards to protect the confidentiality, integrity, and availability of the data and systems receive, maintain, or transmits for or on behalf of the City.
15(C). Apply security patches, perform regular vulnerability assessments and use encryption for all electronic transmission of sensitive and/or protected data. 15(D). Report to the City any use or disclosure of sensitive and/or protected data that is not permitted under this Agreement as soon as reasonably practicable upon discovery but not later than five calendar days from discovery, and mitigate, to the extent practicable and in cooperation with the City, any harmful effects known to it in connection with a use or disclosure made in violation of this Agreement.
15(E). Report to the City of any security incident and/or breach upon discovery within three hours of knowledge of incident and/or breach. A security incident and/or breach shall include, but is not limited to, unwanted disruption or denial of service, unauthorized use of a system for processing or City data, or changes to system hardware, firmware, or software without Consultant’s consent. Reports shall include successful security incidents. 15(F). Ensure that any subcontractors, vendors, and agents to whom it provides City data or who created, received, use, disclose, maintain, transmit, or have access to the City data agree to the same restrictions, conditions, and requirements that apply to Consultant under this Agreement, including but not limited to implementing reasonable and appropriate safeguards to protect City data and systems. Consultant shall obtain satisfactory written assurance of this from the subcontractor and make this assurance available to the City upon request. 15(G). Ensure that disclosure of City data, including, but not limited to a designated record set, be approved in advance by the City and then disclosed only to individuals expressly authorized to review such information under applicable Federal and State laws. If Consultant discloses or attempts to disclose City data without the requisite prior approval, the City may take any available remedy to prevent or mitigate any further disclosure. Consultant shall provide written notice to the City of any use or disclosure of City data not provided for under this Agreement of which Consultant becomes aware within five calendar days of its discovery. 15(H). Maintain a business continuity, disaster recovery, and incident response plans to support the continuous availability of the solution being offered to the City under the Agreement. The plans shall be maintained and updated by Consultant throughout the term of this Agreement and shall be available for review by City and audit officials on request. 15(I). Data and systems managed by Consultant on behalf of the City shall never leave the continental United States. If any Consultant or subcontractor(s) work in the United States is moved to another country, outside the continental United States without the consent of the City, such action may be deemed a breach of this Agreement.

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damage) occurs in connection with the performance of this Agreement, Consultant shall immediately notify the City Risk Manager’s office by telephone at 510-578-4267, and Consultant shall promptly submit to the City’s Risk Manager and the City’s Authorized Representative, a written report (in a form acceptable to the City) with the following information: (a) name and address of the injured or deceased person(s), (b) name and address of witnesses, (c) name and address of Consultant's insurance company, and (d) a detailed description of the damage and whether any City property was involved.

17. INDEMNIFICATION.
17(A). Consultant shall indemnify, hold harmless, and defend the City (including its elected officials, officers, agents and employees) from and against any and all claims (including all litigation, demands, damages, liabilities, costs, and expenses, and including court costs and attorney’s fees) resulting or arising Consultant’s performance, or failure to perform, under this Agreement, or any negligent act or omission of Consultant, any Subconsultant, or any employee or person under the control of Consultant, except for Claims arising out of the City’s sole negligence or willful misconduct.
17(B). Copyright and Patent Indemnification. Claims which trigger Consultant’s responsibility under Section 17 shall include any claims that the software resulting from the provision of Services pursuant to the attached Exhibit A Scope of Services infringe any patent, copyright, or accidental or intentional violation of a trade secret or other intellectual property of a third party not included in this Agreement. Consultant shall, in its reasonable judgment and at its option and expense: (i) obtain for the City the right to continue using the Software; or (ii) replace or modify the Software so that it becomes non-infringing while giving equivalent performance. Consultant shall not have any liability for a claim alleging that any Software infringes a patent or copyright if the alleged infringement was developed based on information furnished by the City or if the alleged infringement is the result of a modification made by the City.

18. LIMITED WARRANTY.
18(A). Consultant warrants that it has title to the Software and/or the authority to grant licenses to use the Software.

18(B). Consultant warrants that the Software will perform substantially in accordance with the Documentation for a period of one year from the date of initial installation and that the Software media is free from material defects. Consultant does not warrant that the Software is error-free. 18(C). Consultant's sole obligation with respect to its limited warranty is limited to repair or replacement of the defective Software, provided City notifies Consultant of the deficiency within the one year period and provided Licensee has installed all Software updates provided pursuant to Consultant's Support Services.
18(D). Consultant warrants that to the best of its knowledge, information, and belief, the Software does not contain any known viruses, back-doors or time bombs, (or similar malicious code), or undocumented security codes that could prevent Licensee’ s perpetual use of the Software.

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18(E). CONSULTANT DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR

IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT

SHALL EITHER PARTY BE RESPONSIBLE FOR ANY CONSEQUENTIAL OR SIMILAR DAMAGES ARISING FROM OR RELATED TO THIS AGREEMENT.

19. TERM OF THE AGREEMENT. The term of this Agreement shall commence on the date last signed by the parties, below, and shall continue until completion of all services in accordance with the timing requirements set forth in Exhibit “A” and paragraph 2 of this Agreement. This Agreement may be terminated by the City without cause upon fifteen days written notice to Consultant. If the City exercises its right to terminate this Agreement in accordance with this paragraph, the City shall pay Consultant for all services satisfactorily performed in accordance with this Agreement, through and including the date of termination, but not to exceed the payments according to the rates specified in Exhibit “B” or the maximum amount authorized under paragraph 5 of this Agreement.

20. DEFAULT. If either party (“demanding party”) has a good faith belief that the other party (“defaulting party”) is not complying with the terms of this Agreement, the demanding party shall give written notice of the default (with reasonable specificity) to the defaulting party, and demand the default to be cured within ten days of the notice. If: (a) the defaulting party fails to cure the default within ten days of the notice, or (b) if more than ten days are reasonably required to cure the default and the defaulting party fails to give adequate written assurance of due performance within ten days of the notice, then (c) the demanding party may terminate this Agreement upon written notice to the defaulting party.

21. NOTICES. All notices required or contemplated by this Agreement shall be in writing and shall be delivered to the respective party as set forth in this section. Communications shall be deemed to be effective upon the first to occur of: (a) actual receipt by a party’s Authorized Representative, or (b) actual receipt at the address designated below, or (c) three working days following deposit in the United States Mail of registered or certified mail sent to the address designated below. The Authorized Representative of either party may modify their respective contact information identified in this section by providing notice to the other party.

To: City To: Consultant
Attn: Krysten Lee, Finance Director
City of Newark ClearGov Inc
37101 Newark Boulevard 2 Mill & Main Place, Suite 630
Newark, CA 94560 Maynard, MA 01754
510-578-4288
k [email protected]

22. HEADINGS. The heading titles for each paragraph of this Agreement are included only as a guide to the contents and are not to be considered as controlling, enlarging, or restricting the interpretation of the Agreement.

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23. SEVERABILITY. If any term of this Agreement (including any phrase, provision, covenant, or condition) is held by a court of competent jurisdiction to be invalid or unenforceable, the Agreement shall be construed as not containing that term, and the remainder of this Agreement shall remain in full force and effect; provided, however, this paragraph shall not be applied to the extent that it would result in a frustration of the parties’ intent under this Agreement.

24. GOVERNING LAW, JURISDICTION, AND VENUE. The interpretation, validity, and enforcement of this Agreement shall be governed by and interpreted in accordance with the laws of the State of California. Any suit, claim, or legal proceeding of any kind related to this Agreement shall be filed and heard in a court of competent jurisdiction in the County of Alameda.

25. ASSIGNMENT AND DELEGATION. This Agreement, and any portion thereof, shall not be assigned or transferred, nor shall any of the Consultant’s duties be delegated, without the written consent of the City. Any attempt to assign or delegate this Agreement without the written consent of the City shall be void and of no force or effect. A consent by the City to one assignment shall not be deemed to be a consent to any subsequent assignment.

26. MODIFICATIONS. This Agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties.

27. WAIVERS. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement.

28. CONFLICTS. If any conflicts arise between the terms and conditions of this Agreement and the terms and conditions of the attached exhibits or any documents expressly incorporated, the terms and conditions of this Agreement shall control.

29. ENTIRE AGREEMENT. This Agreement, including all documents incorporated herein by reference, comprises the entire integrated understanding between the parties concerning the services described herein. This Agreement supersedes all prior negotiations, agreements, and understandings regarding this matter, whether written or oral. The documents incorporated by reference into this Agreement are complementary; what is called for in one is binding as if called for in all.

30. COUNTERPARTS. This Agreement may be signed in counterparts, each of which shall be deemed to be an original. The Parties agree that the digital signatures of the parties included in this Agreement are intended to authenticate this writing and to have the same force and effect as manual signatures. Any digital signature shall have the same legal validity and enforceability as a manually executed signature or use of a paper-based record keeping system to the fullest extent permitted by applicable law.

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31. SIGNATURES. The individuals executing this Agreement represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Agreement on behalf of the respective legal entities of the Consultant and the City. This Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors and assigns.

IN WITNESS WHEREOF, the City and Consultant do hereby agree to the full performance of the terms set forth herein.

CITY OF NEWARK, a municipal corporation CONSULTANT
____________________________ ____________________________ By: David J. Benoun By:

Title: City Manager Title:

Date: ____________________________ Date: ____________________________ ATTEST:
____________________________
By: Neetu Salwan
Title: City Clerk
Date: ____________________________
APPROVED AS TO FORM:
____________________________
By: Kristopher Kokotaylo
Title: City Attorney
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EXHIBIT A

SCOPE OF SERVICES
This Scope of Services, Exhibit “A,” is hereby incorporated by reference into the Agreement, under Agreement Paragraph 2.

Cloud-based budget cycle management software and performance management tools:
 Plan & Track
o Create, track, and present strategic and capital project plans o Leverage industry best practices to quickly create and collaborate on plans that integrate with the budget
o Track performance via powerful dashboards; ensure financial alignment with the community’s goals
 Budget
o Streamline department head requests with user-friendly forms o Manage and communicate line-item approvals collaboratively and efficiently o Create multiple budget scenarios complete with audit trails  Report
o Build budget books and CIP books with guided templates o Combine narrative, financial data, and visuals into polished, branded documents o Generate ADA-compliant outputs designed for sharing, publishing, or print-ready PDF distribution
 Engage
o Build community engagement and trust with online access to key information and services
o Provide access to financial information, performance metrics, and demographic data o Create a seamless, user-friendly experience for constituents to engage with the city CITY OF NEWARK – SAAS AGREEMENT

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EXHIBIT B

COMPENSATION
This compensation schedule, Exhibit “B,” is hereby incorporated by reference into the Agreement, under Agreement Paragraph 5.

For all services identified in Exhibit “A”, Scope of Services, the City agrees to pay, and Consultant agrees to accept as total compensation the following:

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EXHIBIT C

QUALIFICATIONS
These Consultant Qualifications, Exhibit “C,” are incorporated by reference into the Agreement, under Agreement Paragraph 6.

ClearGov is a modern financial management platform built specifically for local governments – streamlining the entire lifecycle from long-range planning to public reporting. Their mission has remained steadfast. They empower public officials to build more transparent, responsive, and resilient governments.

ClearGov replaces spreadsheets, static PDFs, and disconnected tools with a modern platform built specifically for public sector finance. They connect planning, budgeting, reporting, and public transparency – so finance teams can move faster, make smarter decisions, and build trust with their communities.

Their story began in 2015 in a small town in Massachusetts, when their founder attended a public budget meeting and walked away with a simple realization: government finances shouldn’t be difficult to manage or difficult to understand. Residents deserve transparency. Finance teams deserve better tools.

Communities deserve trust.

What started as a financial transparency initiative quickly evolved into something more comprehensive.

As local governments sought better ways to plan, manage, and communicate their finances, ClearGov expanded to support the full spectrum of public-sector financial management.

They’re still driven by the same belief: make government finance simpler, clearer, and more effective at every stage of the budget cycle.

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EXHIBIT D

INSURANCE REQUIREMENTS
Technology
Consultant’s performance of the services under this agreement shall not commence until Consultant shall have obtained all insurance required under this Exhibit and such insurance shall have been reviewed and approved by the Risk Manager. All requirements herein provided shall appear either in the body of the insurance policies or as endorsements and shall specifically bind the insurance carrier.

Consultant shall procure and maintain for the duration of the Agreement all necessary insurance against claims now and in the future for alleged injuries to persons or damages to property which may arise from or in connection with the performance of the services by the Consultant, the Consultant’s agents, representatives, employees and subcontractors. Required professional liability insurance shall be maintained at the level specified herein for the duration of this agreement and any extension thereof and for twelve additional months following the agreement termination or expiration.

INSURANCE COVERAGE AND LIMITS RESTRICTIONS

1. It shall be a requirement under this agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to the additional insured. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater.

2. The limits of insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

A. MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage:
a. Blanket contractual liability
b. Broad form property coverage
c. Personal injury

2. Insurance Services Office form covering Automobile Liability, code 1 (any auto).

3. Workers’ Compensation insurance as required by the State of California and Employer’s Liability insurance.

4. Professional Liability insurance

5. Cyber Liability insurance:
a. Third Party Liability coverage:
i. Privacy liability covering loss in the event of Consultant’s failure to protect CITY OF NEWARK – SAAS AGREEMENT

CLEARGOV INC
16 SAAS (2022-1)
City’s data.
ii. Network security liability in the event of any failure of network security including unauthorized access or unauthorized use of the City’s data. iii. Internet media liability covering infringement of copyright or trademark, invasion of privacy, libel, slander, plagiarism or negligence. b. First Party Liability coverage:
i. Cyber extortion monies and associated expenses arising out of a criminal threat to release City’s data.
ii. Digital asset loss for costs incurred to replace, restore or recollect data that has been corrupted or destroyed as a result of a network security failure. iii. Business interruption to cover loss of income and extra expense arising out of an interruption of network service due to an attack on Consultant’s network. iv. Notification and crisis management covering expenses in the event of a data breach including a third party computer forensics team, notifying users whose personal information was breached, credit monitoring, and third party identity restoration services.

6. Such other insurance coverages and limits as may be required by the City.

B. MINIMUM LIMITS OF INSURANCE
Consultant shall maintain limits no less than:

1. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage and a $2,000,000 aggregate. If Commercial General Liability insurance or other form with a general aggregate liability is used, either the general aggregate limit shall apply separately to this agreement or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

3. Employer’s Liability: Bodily Injury by Accident - $1,000,000 each accident.

Bodily Injury by Disease - $1,000,000 policy limit.

Bodily Injury by Disease - $1,000,000 each employee.

4. Professional Liability insurance: $2,000,000

5. Cyber Liability insurance: $2,000,000

6. Such other insurance coverages and limits as may be required by the City of Newark.

C. DEDUCTIBLES AND SELF-INSURED RETENTIONS

1. Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or selfinsured retentions as respects the City, its officers, officials, employees, and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claims administration and defense expenses.

2. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or the City.

3. The City reserves the right to obtain a full certified copy of any insurance policy and endorsement. Failure to exercise this right shall not constitute a waiver of right to exercise later.

D. ADDITIONAL INSURED REQUIREMENTS
CITY OF NEWARK – SAAS AGREEMENT

CLEARGOV INC
17 SAAS (2022-1)

1. The required general liability and automobile policies are to contain, or be endorsed to contain the following provisions:
a. The City, its officers, officials, employees, agents and volunteers are to be covered as additional insureds as respects alleged: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees, agents or volunteers.
b. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees, agents or volunteers.
c. The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought except, with respect to the limits of the insurer’s liability. d. Consultant shall furnish properly executed Certificates of Insurance from insurance companies acceptable to the City and signed copies of the specified endorsements for each policy prior to commencement of work under this agreement. Such documentation shall clearly evidence all coverages required above including specific evidence of separate endorsements naming the City and shall provide that such insurance shall not be materially changed, terminated or allowed to expire except after thirty days prior written notice by certified mail, return receipt requested, has been filed with the City Clerk.

Such insurance shall be maintained from the time work first commences until completion of the work under this agreement. Consultant shall replace such certificates for policies expiring prior to completion of work under this agreement.

E. ACCEPTABILITY OF INSURERS
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A: VII.

F. COMPLETED OPERATIONS
Consultant shall maintain insurance as required by this Agreement to the fullest amount allowed by law and shall maintain insurance for a minimum of five years following the completion of this project. In the event the Consultant fails to obtain or maintain completed operations coverage as required by this agreement, the City at its sole discretion may purchase the coverage required and the cost will be paid by the Consultant.

G. CROSS-LIABILITY
The Liability policy shall include a cross-liability or severability of interest endorsement.

H. FAILURE TO MAINTAIN INSURANCE COVERAGE
If Consultant, for any reason, fails to maintain insurance coverage, which is required pursuant to this agreement, the same shall be deemed a material breach of contract. The City, at its sole option, may terminate this agreement and obtain damages from the Consultant resulting from said breach. Alternatively, the City of Newark may purchase such required insurance coverage, and without further notice to Consultant, the City may deduct from sums due to Consultant any premium costs advanced by the City for such insurance.

CITY OF NEWARK – SAAS AGREEMENT

CLEARGOV INC
18 SAAS (2022-1)
I. PRIMARY AND NON-CONTRIBUTORY
For any claims related to this project, the Consultant’s insurance coverage shall be primary insurance as respects the City of, its officers, officials, employees, agents and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, agents or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

The additional insured coverage under the Consultant’s policy shall be “primary and noncontributory” and will not seek contribution from the City of Newark’s insurance or selfinsurance and shall be at least as broad as CG 20 01 04 13.

J. SUBCONTRACTORS
Consultant shall require all subconsultants to maintain the same levels of insurance and provide the same indemnity that the Consultant is required to provide under this Agreement. A subconsultant is anyone who is under contract with the Consultant or any of its subconsultants to perform work contemplated by this Agreement. The Consultant shall require all subconsultants to provide evidence of valid insurance and the required endorsements prior to the commencement of any work.

K. SUBROGATION WAIVER
Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all Consultants, subcontractors or others involved in any way with the services to do likewise.

L. VERIFICATION OF COVERAGE
Consultant shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before the services commence.

Item  D. 5.

DATE 06/25/2026
TO Honorable Mayor and City Council Members
FROM Ed Miranda, Information Technology Director/CIO
SUBJECT    Adopt a Resolution to Accept Bid No. 2026-518 and Award a Contract to PC Solutions & Integration, Inc. for the Core Network Equipment Replacement Project in an Amount Not to Exceed $350,476.11 and Approve a Budget Amendment
SUMMARY AND RECOMMENDATION
The Core Network Equipment Replacement Project will replace and upgrade critical City network infrastructure, including core switches, access switches, wireless access points, licensing, support, and related professional services. The City received bids by the May 29, 2026 deadline, and PC Solutions & Integration, Inc. submitted the lowest responsive bid.

Staff recommends that the City Council adopt a resolution to accept Bid No. 2026-518 and authorize the City Manager to execute the contract and any related purchase documents with PC Solutions & Integration, Inc. for the Core Network Equipment Replacement Project in an amount not to exceed $350,476.11 and approve an amendment to the budget.

BACKGROUND
The City’s core network equipment provides the foundation for connectivity between City facilities, servers, business systems, wireless access points, phones, security systems, and other technology services used to support daily City operations. Much of the existing network infrastructure has reached a point where replacement is necessary to maintain reliability, performance, security, and manufacturer-supported functionality.

The Core Network Equipment Replacement Project will replace and upgrade key network components, including core switches, access switches, wireless access points, power supplies, licensing, support, and related professional services. The replacement equipment will improve network capacity, resiliency, and supportability, while helping ensure that the City’s technology infrastructure can continue to meet operational needs.

To procure the required equipment and services, the City issued Bid No. 2026-518 for Extreme Network Equipment. The bid requested pricing for specified Extreme Networks equipment, support, licensing, and related professional services. Bids were due by 2:00 p.m. on May 29, 2026. The City received six bids by the deadline.

DISCUSSION/ANALYSIS
Staff reviewed the bids for conformance with the bid documents, including total bid amount, required equipment, bid pricing, quote validity, and other material requirements. The bid results are summarized below:

Rank Bidder Total Bid
1 PC Solutions & Integration, Inc. $350,476.11
2 GHA Technologies, Inc. $359,727.79
3 GovConnection, Inc. dba Connection
– Public Sector Solutions
$365,937.37
4 GigaKOM $389,367.74
5 EyeP Solutions, Inc. $401,575.85
6 vPrime Tech Inc. $614,822.20
Bid Tabulation
PC Solutions & Integration, Inc. submitted the lowest bid in the amount of $350,476.11, based on the calculated total in the submitted bid pricing form. Staff reviewed the bid submitted by PC Solutions & Integration, Inc. and determined that it is responsive to the material requirements of the bid documents. The submitted bid package included the required bid proposal form, acknowledgment of Addendum No. 1, bidder certifications, completed pricing form, and a quote validity date extending beyond the anticipated award and purchase order issuance dates.

Several other bidders included quote validity dates that expire before the anticipated award and purchase order issuance timeline. These quote validity dates may constitute a qualification or exception to the City’s bid timeline because the quoted pricing may not remain valid through the anticipated award and purchase order issuance date. In contrast, the apparent low bidder’s quote validity period extends beyond the anticipated award and purchase order issuance dates.

FISCAL IMPACT
The total fiscal impact of the recommended contract award is an amount not to exceed $350,476.11. Funding for this project is included in Fiscal Year 2026-27 of the proposed 2026-2028 Biennial Budget within the Technology Equipment Replacement Fund (Fund 702). The project is funded through a planned transfer from the Equipment Replacement Reserve (Fund 104) to the Technology Equipment Replacement Fund to support the replacement of critical network infrastructure.

The final contract amount is subject to verification of the bid pricing form and confirmation of the final award amount prior to execution of the purchase documents.

STRATEGIC PRIORITY AREA
Modernize Public Facilities and Infrastructure
Boost Financial Resilience and Excellence in Service Delivery REVIEW AND APPROVAL
Prepared by - Edwin J. Miranda, Chief Information Officer / Information Technology Director
Reviewed by - Krysten Lee, Finance Director
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - Lenka Hovorka, Assistant City Manager
Attachments
Extreme Bid Resolution
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
NEWARK ACCEPTING BID NO. 2026-518 AND AWARDING
A CONTRACT TO PC SOLUTIONS & INTEGRATION, INC.

FOR THE CORE NETWORK EQUIPMENT REPLACEMENT
PROJECT IN AN AMOUNT NOT TO EXCEED $350,476.11

AND APPROVING A BUDGET AMENDMENT
WHEREAS, the City’s core network equipment supports critical technology services used for daily City operations; and
WHEREAS, the City issued Bid No. 2026-518 for Extreme Network Equipment, licensing, support, and related professional services for the Core Network Equipment Replacement Project; and
WHEREAS, the City received six bids by the May 29, 2026 deadline, and staff determined that PC Solutions & Integration, Inc. submitted the lowest responsive and responsible bid; and WHEREAS, the total not-to-exceed cost for the Core Network Equipment Replacement Project is $350,476.11; and
WHEREAS, funding for this purchase will be appropriated from the Equipment Replacement Reserve Fund (Fund 104) and transferred to the Technology Equipment Replacement Fund (702.87.702.800.8051), consistent with the City’s adopted lifecycle replacement funding structure.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Newark hereby accepts Bid No. 2026-518 and awards a contract to PC Solutions & Integration, Inc. for the Core Network Equipment Replacement Project in an amount not to exceed $350,476.11.

BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to execute the contract, purchase order, and any related documents necessary to complete the purchase, subject to final approval as to form by the City Attorney.

BE IT FURTHER RESOLVED that the City Council approves a Fiscal Year 2026-27 budget amendment appropriating $350,476.11 from the Equipment Replacement Reserve Fund (Fund 104) and transferring those funds to the Technology Equipment Replacement Fund (702.87.702.800.8051) for the Core Network Equipment Replacement Project.

TO: 702.87.702.800.8051 TECHNOLOGY EQUIPMENT REPLACEMENT $350,476.11 FR: 104.3000 EQUIPMENT REPLACEMENT RESERVE $350,476.11
Item  D. 6.

DATE 06/25/2026
TO Honorable Mayor and City Council Members
FROM Michael Coulom, Housing Policy and Programs Manager SUBJECT    Adopt a resolution authorizing the City Manager to execute a three-year cooperation agreement for fiscal years 2027-2029 with Alameda County for participation in the Alameda County Urban County for the Community Development Block Grant (CDBG) Program
SUMMARY AND RECOMMENDATION
Staff recommends that the City Council adopt the draft resolution authorizing the City Manager to execute a three-year cooperation agreement with Alameda County for participation in the Alameda County Urban County Community Development Grant (CDBG) Program. Adopting the resolution will allow the City to continue participating in the Urban County CDBG program and receive CDBG funds for community renewal and housing assistance activities.

BACKGROUND
The City of Newark has participated in the Alameda County CDBG Urban County (Urban County) program since at least 1979, upon the adoption of Resolution No. 3337, which established a cooperation agreement with Alameda County for the program.

Most recently, in 2023, the City Council agreed to participate with the cities of Albany, Dublin, Emeryville, Piedmont, and unincorporated areas of Alameda County, in the Urban County program for fiscal years 2024-2026 in order to qualify for annual funding under the United States Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) and Home Investment Partnership programs. Each jurisdiction within the Urban County program has a population of less than 50,000 persons, but together they have a collective population greater than 200,000 persons. The Urban County program provides smaller jurisdictions with the opportunity to participate in CDBG programs. The Urban County program is administered by Alameda County. The current three-year agreement expires at the end of Fiscal Year 2026.

DISCUSSION/ANALYSIS
In order for Newark to continue as a member of the Urban County, Newark and In order for Newark to continue as a member of the Urban County, Newark and Alameda County need to execute a new three-year cooperative agreement for fiscal years 2027 - 2029. This agreement generally provides that the City and County will work together to undertake community renewal and housing assistance activities, that the City will receive a share of Urban County CDBG funds each year, that both the City and the County will follow the rules established by HUD, and that the County will administer the program for the City. A copy of the three-year agreement between Newark and Alameda County is attached. As part of the agreement, Newark may not withdraw from the Urban County during the three-year period.

One significant change in terms between the current and proposed agreement is the option for the City to elect that a specific CDBG-funded activity be implemented directly by Alameda County, instead of by the City. The intent of this election procedure is to pool resources across the Urban County for more efficient administration of services.

Newark has historically used its CDBG allocation for projects rather than services.

Examples of projects include park pathway improvements and modernizing facilities to satisfy Americans with Disabilities Act standards. The election option would allow the City, should it so choose, to “buy in” to an Urban County contract for services, such as a Meals on Wheels program, or legal advice for tenants and eviction defense. The City would retain control over its fair-share allocation of CDBG funds, and could opt to distribute funds across activities as it so chooses.

If the results from Census 2030 indicate that Newark’s population exceeds 50,000, the City would have the option to continue as a member of the Alameda County Urban County, or to apply independently to HUD as a CDBG entitlement city. As an entitlement city, Newark would be responsible for managing its own CDBG policies, programs, and projects.

Staff will return to City Council at the July 9, 2026 meeting to consider approval of an annual CDBG agreement between the City and Alameda County for Fiscal Year 2027.

The annual agreement will include specific projects and or programs to be funded with CDBG Fiscal Year 2027 funds.

FISCAL IMPACT
Approval of the cooperation agreement maintains the City's eligibility to receive Community Development Block Grant (CDBG) funding through Alameda County's Urban County Program for Fiscal Years 2027-2029. Newark has historically received slightly less than $200,000 annually in CDBG funding and anticipates receiving approximately $600,000 over the three-year agreement term. Actual funding levels are determined annually by the federal government and may vary. Approval of the agreement has no direct General Fund impact and does not require a local funding commitment.

STRATEGIC PRIORITY AREA
Foster a Safe and Healthy Community
Foster a Safe and Healthy Community
Further Economic Vitality and Housing for All
Modernize Public Facilities and Infrastructure
REVIEW AND APPROVAL
Prepared by - Michael Coulom, Housing Policy and Programs Manager Reviewed by - Steven Turner, Community Development Director Reviewed by - Krysten Lee, Finance Director
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - Lenka Hovorka, Assistant City Manager
Attachments
Resolution - CDBG 3-Year Cooperation Agreement
2027-2029 CDBG 3-Year Cooperation Agreement

RESOLUTION

A RESOLUTION AUTHORIZING THE CONTINUED

PARTICIPATION OF THE CITY OF NEWARK IN THE

ALAMEDA COUNTY URBAN COUNTY FOR COMMUNITY

DEVELOPMENT BLOCK GRANT FUNDS AND

AUTHORIZING EXECUTION OF THE COOPERATION

AGREEMENT BETWEEN THE CITY AND COUNTY OF

ALAMEDA REGARDING PARTICIPATION IN THE

ALAMEDA COUNTY URBAN COUNTY FOR COMMUNITY

BLOCK GRANT FUNDS
WHEREAS, the Congress of the United States has enacted the Housing and Community Development Act of 1974 and Federal regulations have been adopted pursuant thereto, hereinafter called the “Act”; and
WHEREAS, Title I of the Act consolidates previously separate grant programs for open space, public facility loans, water and sewer grants, urban renewal, model cities, rehabilitation loans, and affordable housing into a program called the Community Development Block Grant (“CDBG”) program; and,
WHEREAS, Title I makes available entitlement grants to cities whose 2020 Census population exceeds 50,000 persons and to counties that qualify as an urban county; and WHEREAS, the term "urban county" means any county within a metropolitan area which:
(1) is authorized under state law to undertake essential community development and housing assistance activities in its incorporated areas which are not units of general local government; and,
(2) has a combined population of 200,000 or more in such unincorporated areas and in its included units of local government:
(A) in which it has authority to undertake essential community development and housing assistance activities and which do not elect to have their population excluded; or,
(B) with which it has entered into cooperation agreements to undertake or to assist in the undertaking of essential community development and housing assistance activities; and,
WHEREAS, the Department of Housing and Urban Development (“HUD”) has made a determination that the County of Alameda has the essential powers to operate as an urban county; and
WHEREAS, the cities of Albany, Emeryville, Newark, and Piedmont, each of which has a 2020 Census population of less than 50,000, have expressed their interest in joining with the Alameda County Unincorporated County to continue in the Alameda County Urban County for federal fiscal years 2027, 2028 and 2029. The City of Dublin’s has elected to remain as a member of the Alameda County Urban County despite having a population of over 50,000; and WHEREAS, these same five cities combine with the County of Alameda to form a combined 2020 Census population of 200,000 or more persons, thereby qualifying as an urban county, and becoming eligible for CDBG funds; and
WHEREAS, pursuant to HUD requirements, these same five cities must execute cooperation agreements with the County of Alameda, wherein the parties agree to participate in the Alameda County Urban County for the duration of the three-year funding cycle.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Newark does hereby resolve, declare, determine and order as follows:

SECTION 1. The City Council of the City of Newark hereby authorizes the continued participation of the City of Newark in the Alameda County Urban County.

SECTION 2. The City Council of the City of Newark hereby authorizes the City Manager to execute a cooperation agreement with the Alameda County, in a form approved by the City Attorney, in order to continue the City’s participation in the Urban County.

SECTION 3. This resolution shall take effect immediately upon its adoption.

Cooperative Agreement – Page 1 of 13

ALAMEDA COUNTY HOUSING AND COMMUNITY DEVELOPMENT

DEPARTMENT

COOPERATIVE AGREEMENT

BETWEEN

CITY OF NEWARK
AND

THE COUNTY OF ALAMEDA
This AGREEMENT is made and entered into on this 1st day of July, 2026 by and between the COUNTY OF ALAMEDA, a body corporate and politic of the State of California (hereinafter referred to as the “COUNTY”), and the CITY OF NEWARK, a California municipal corporation located within Alameda County (hereinafter referred to as the “CITY”).

WHEREAS, the Congress of the United States has enacted the Housing and Community Development Act of 1974, hereinafter referred to as “the Act”, and Federal regulations have been adopted pursuant thereto; and
WHEREAS, Title I of the ACT consolidates previously separate grant programs for open space, public facility loans, water and sewer grants, urban renewal, model cities, rehabilitation loans, and affordable housing; and
WHEREAS, Title I makes available entitlement grants to (1) cities whose 2020 Census population exceeds 50,000 persons; and (2) counties which qualify as an urban county; and WHEREAS, the term “urban county” means any county within a metropolitan area which is authorized under state law to undertake essential community development and housing assistance activities in its incorporated areas which are not units of general local government, and which has a combined population of 200,000 or more in such unincorporated areas and in its included units of local government with which it has entered into cooperation agreements to undertake or to assist in the undertaking of essential community development and housing assistance activities; and
WHEREAS, four cities (Albany, Emeryville, Newark, and Piedmont) in Alameda County have a 2024 Census population of less than 50,000 and desire to participate in the Alameda County Urban County, and one city has a population over 50,000 (Dublin) and desires to participate in the Alameda County Urban County, and
WHEREAS, the participating cities, combined with the unincorporated portions of the County of Alameda, form a combined 2024 Census population of 200,000 or more persons, thereby qualifying as an urban county and becoming eligible for an entitlement of Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) funds; and Cooperative Agreement – Page 2 of 13
WHEREAS, the participating cities agree that by executing these cooperative agreements they may not apply for grants under the Small Cities or State CDBG Program from appropriations for fiscal years during the period in which they are participating in the Urban County’s CDBG program; and
WHEREAS, the COUNTY and the CITY cannot withdraw from this cooperative agreement while the Program Years 2027, 2028, and 2029 remain in effect; and WHEREAS, the COUNTY and the CITY desire to provide flexibility in the administration of CDBG-funded activities by establishing within this Agreement two parallel administrative frameworks: (i) a Pass-Through Framework, under which the CITY directly administers CDBGfunded activities as a subrecipient of the COUNTY; and (ii) a Direct Administration Framework, under which the CITY may elect that the COUNTY directly administers and implements one or more CDBG-funded activities on behalf of the URBAN COUNTY prior to commitment of the activity, in accordance with the procedures set forth herein.

THEREFORE, it is agreed that:

I. GENERAL COOPERATION AND URBAN COUNTY OPERATION

1. The CITY and COUNTY will cooperate in the operation of the URBAN COUNTY to undertake, or assist in undertaking, community renewal and lower income housing assistance activities, specifically urban renewal and publicly assisted housing, hereinafter called “PROGRAM”, to be carried out with annual Community Development Block Grant, hereinafter called “CDBG”, and HOME Investment Partnership funds, hereinafter called “HOME”, from federal fiscal years 2027, 2028, and 2029 appropriations and from any program income generated from the expenditure of such funds. Community renewal and lower income housing assistance activities shall be those designated or referred to within Title I of the ACT and Title II of the Cranston-Gonzalez National Affordable Housing Act and the regulations issued pursuant thereto.

2. The COUNTY is authorized to and shall act in a representative capacity as the lead entity for all members of the URBAN COUNTY for the purposes of administering the CDBG program. The COUNTY assumes overall responsibility for ensuring that the URBAN COUNTY’s CDBG program is carried out in compliance with the requirements of the CDBG program, including requirements concerning the Consolidated Plan.

3. The CITY may not apply for grants under the Small Cities or State CDBG Program from appropriations for fiscal years during the period in which the CITY is participating in the Urban County’s CDBG program.

4. The CITY may only receive a portion of the formula allocation under the HOME Program through the Urban County. If the Urban County does not receive a portion of the HOME formula Cooperative Agreement – Page 3 of 13
allocation, the CITY cannot form a HOME Consortium with other local governments. An Urban County or a unit of government participating with the Urban County may apply to the State of California for HOME funds, if the State allows. The distribution of HOME funds to the Urban County is based on the review and recommendations of proposals received in response to an annual RFP issued by the COUNTY.

5. The CITY may only receive the formula allocation under the Emergency Solutions Grant (ESG) Program through the Urban County. If the Urban County does not receive the ESG formula allocation, the CITY cannot participate in an Urban County ESG arrangement with other local governments. An Urban County or a unit of government participating with the Urban County may apply to the State of California for ESG funds, if the State allows.

II. URBAN COUNTY GOVERNANCE

6. The CITY shall designate a staff member to participate in the Urban County Technical Advisory Committee (the “TAC”). The TAC shall serve as the primary forum for member jurisdiction participation in URBAN COUNTY governance and funding recommendations. CITY participation in the TAC shall apply regardless of the administrative framework under which any individual CDBG-funded activity is carried out under this Agreement.

7. The CITY shall have thirty (30) calendar days to approve the portions of the Consolidated Plan which pertain to the CITY before the COUNTY submits the final Consolidated Plan to U.S.

Department of Housing and Urban Development (HUD) (“review right”). The COUNTY shall incorporate the CITY’s changes to the Consolidated Plan, if any, provided that they meet CDBG requirements. The CITY’s review right shall apply regardless of the administrative framework under which any individual CDBG-funded activity is carried out.

8. The TAC shall provide input and recommendations on each project proposed for funding with CDBG funds before the COUNTY approves funding for the project, provided that the TAC’s input and recommendations shall not obstruct the implementation of the approved Consolidated Plan or the COUNTY’s compliance with applicable federal requirements. Final authority for project selection, funding decisions, and implementation shall rest with the COUNTY as lead entity.

9. The CITY shall designate a representative to whom all notices and communications from the COUNTY shall be directed. The COUNTY’s duty to notify the CITY shall be complete when the communication is sent via mail or email to the designated official or deputy. It is the exclusive duty of the designated official or deputy to notify the correct individuals or departments within the CITY.

Cooperative Agreement – Page 4 of 13
III. ADMINISTRATIVE FRAMEWORKS FOR CDBG ACTIVITIES

10. Definitions. For purposes of this Agreement, the following terms shall have the meanings set forth below:
a. “CDBG Activity” (Activity) means any activity proposed for funding from CDBG appropriations under this Agreement.
b. “Pass-Through Activity” means a CDBG Activity that is administered by the CITY directly as a subrecipient of the COUNTY, with the COUNTY distributing CDBG funds to the CITY for the activity.
c. “Direct Activity” means a CDBG Activity that is administered and implemented by the COUNTY directly on behalf of the URBAN COUNTY, with no distribution of CDBG funds to the CITY for the activity.
d. “Notice of Election” means a written notice filed by the CITY with the COUNTY, in substantially the form attached hereto as Exhibit B, designating a specific CDBG Activity as a Direct Activity.
e. “Schedule of Activities” means the running schedule of CDBG Activities funded under this Agreement, in the form attached hereto as Exhibit A, identifying each Activity’s administrative framework.
f. “Commitment of funds” means the COUNTY (or the CITY as the sub recipient) and the project owner have executed a written legally binding agreement under which CDBG assistance will be provided to the owner for an identifiable project.

11. Default Framework. Each CDBG Activity proposed by or for the benefit of the CITY shall be administered as a Pass-Through Activity unless and until the CITY files a Notice of Election designating that Activity as a Direct Activity in accordance with Paragraph 12.

12. Election Procedure.
a. Timing. The CITY may elect to designate a CDBG Activity as a Direct Activity prior to commitment of funds to the Activity. Once a CDBG Activity has commenced under the Pass-Through Framework, it cannot subsequently be converted to a Direct Activity under this Agreement.
b. Authorization. The CITY shall determine the appropriate internal authorization for filing a Notice of Election in accordance with the CITY’s own protocols. A Notice of Election may be executed by the City Manager (or designee) or pursuant to a resolution of the City Council, at the CITY’s discretion.

Cooperative Agreement – Page 5 of 13
c. Filing and Acceptance. The CITY shall file the Notice of Election with the COUNTY. The COUNTY shall record the election in the Schedule of Activities and confirm acceptance and the effective date in writing to the CITY. The COUNTY may decline to accept a Notice of Election only if the Activity has already commenced as a Pass-Through Activity or if the Notice does not satisfy the requirements of this Agreement. d. Irrevocability. An election to designate a CDBG Activity as a Direct Activity is one-way and may not be revoked. Once a Notice of Election is filed and accepted by the COUNTY, the Activity shall remain a Direct Activity for its duration.

13. Allocation. The CITY’s notional fair-share allocation of CDBG funds shall be preserved regardless of the administrative framework under which any individual Activity is carried out. The TAC may recommend, and the COUNTY may approve, reallocation of funds among Activities or among participating jurisdictions as necessary to ensure compliance with CDBG requirements, including timely expenditure requirements under 24 CFR 570.902. The COUNTY retains final authority on reallocation decisions consistent with Paragraph 8.

14. Schedule of Activities. The Schedule of Activities (Exhibit A) shall be maintained by the COUNTY as a running record of all CDBG Activities funded under this Agreement. The Schedule shall be updated by the COUNTY administratively, without amendment of this Agreement, upon:
(a) Commitment of funds to an Activity; (b) filing and acceptance of a Notice of Election; (c) reallocation of funds pursuant to Paragraph 13; or (d) Activity completion. The COUNTY shall provide the CITY with an updated Schedule of Activities upon request and not less than annually.

IV. PASS-THROUGH FRAMEWORK

15. Application. This Section IV applies to each CDBG Activity that is a Pass-Through Activity under this Agreement.

16. Subrecipient Designation. Pursuant to 24 CFR 570.501(b), the CITY is treated as a subrecipient of the COUNTY for each Pass-Through Activity and is subject to the requirements applicable to subrecipients, including the requirement of a written subrecipient agreement satisfying 24 CFR 570.503

17. Distribution of Funds. The COUNTY shall distribute CDBG funds to the CITY for each Pass-Through Activity in accordance with the CITY’s notional fair-share allocation as set forth in Paragraph 13 and the terms of the applicable subrecipient agreement.

18. Reporting and Records. The CITY shall provide the COUNTY with all information concerning the CITY and the activities the CITY carries out under this Agreement that the COUNTY requires to prepare: (1) documents required to be submitted to HUD; (2) the annual performance report; and (3) such other documents as the COUNTY may require to carry out Cooperative Agreement – Page 6 of 13
community renewal and lower income housing activities or meet Federal requirements. All information shall be submitted on forms prescribed by the COUNTY. The CITY agrees to make available upon request all records concerning the activities carried out under this Section IV for inspection by the COUNTY or Federal officials during regular business hours.

19. Program Income. The CITY shall inform the COUNTY of any income generated by the expenditure of CDBG funds received by the CITY for a Pass-Through Activity. The CITY shall pay any such program income to the COUNTY, or the CITY may retain program income subject to the requirements set forth in this Agreement and with written approval of the COUNTY. Any program income the CITY is authorized to retain may only be used for eligible activities in accordance with all CDBG requirements as may then apply. The COUNTY has the responsibility for monitoring and reporting to HUD on the use of any such program income, thereby requiring appropriate record-keeping and reporting by the CITY as may be needed for this purpose. In the event of close-out or change in status of the CITY, any program income that is on hand or received subsequent to the close-out or change in status shall be paid to the COUNTY.

20. Real Property. With regard to real property that is within the control of the CITY due to being acquired or improved in whole or in part using CDBG funds under a Pass-Through Activity, the CITY must give timely notification to the COUNTY of any modification or change in the use of the real property from that planned at the time of acquisition or improvement, including disposition. The CITY must reimburse the COUNTY in an amount equal to the current fair market value (less any portion thereof attributable to expenditures of non-CDBG funds) of property acquired or improved with CDBG funds that is sold or transferred for a use which does not qualify under the CDBG regulations. Any program income generated from the disposition or transfer of such property prior to or subsequent to the close-out, change of status, or termination of the cooperation agreement between the COUNTY and the CITY shall be paid to the COUNTY.

21. Indemnification – Pass-Through Activities. With respect to each Pass-Through Activity, the CITY shall defend, indemnify, and hold harmless the COUNTY, its officers, employees, and agents from liability for any fines, penalties, or damage of any type accruing to the COUNTY by virtue of the CITY’s failure to comply with any requirement of the ACT and the regulations issued pursuant thereto, or failure to comply in any respect with the PROGRAM described herein with respect to that Activity. Further, the CITY shall defend, indemnify, and hold harmless the COUNTY, its officers, employees, and agents against any and all liability for injury or damage caused by any act or omission of the CITY or any of the CITY’s employees or volunteers in the performance of the Activity, and the CITY shall hold the COUNTY harmless from any and all loss occasioned in the performance of, or otherwise arising out of, that Activity. The provisions of California Government Code Section 895.4 apply to the allocation of liability between the parties for Pass-Through Activities.

Cooperative Agreement – Page 7 of 13
V. DIRECT ADMINISTRATION FRAMEWORK

22. Application. This Section V applies to each CDBG Activity that is a Direct Activity under this Agreement.

23. Direct Administration. The COUNTY shall directly administer and implement each Direct Activity on behalf of the URBAN COUNTY as the entitlement grantee. The CITY shall not directly administer such Activity. The CITY’s role with respect to each Direct Activity shall be governance and consultation through the TAC and the procedures set forth in Section II of this Agreement, together with the cooperation obligations set forth in Paragraphs 25 and 28. The COUNTY may, in its sole discretion, determine that the CITY and the COUNTY shall enter into a written agreement, in addition to submission of the Notice of Election, governing the COUNTY’s administration of the Activity. Upon such determination by the COUNTY, the CITY and COUNTY shall promptly negotiate and execute a written agreement setting forth the terms and conditions applicable to the COUNTY’s administration of the Activity

24. Compliance with 24 CFR Part 570. The COUNTY shall comply with all applicable requirements of 24 CFR Part 570 in its administration of each Direct Activity. Where the COUNTY engages a third-party service provider, contractor, or subgrantee to carry out any portion of a Direct Activity, that entity shall be treated as a subrecipient pursuant to 24 CFR 570.501(b), and a written agreement satisfying 24 CFR 570.503 shall be executed with that entity.

25. Reporting and Records. The COUNTY shall be responsible for preparing and submitting all required documentation to HUD and maintaining all program records for each Direct Activity, including but not limited to: (1) documents required to be submitted to HUD; (2) the annual CDBG performance report as it relates to the Activity; and (3) such other documents required to carry out eligible activities or meet Federal requirements. The CITY agrees to provide the COUNTY with site access, project-related information, and reasonable cooperation as needed for COUNTY administration of each Direct Activity.

26. Program Income. Any program income generated by the expenditure of CDBG funds for a Direct Activity shall be paid to and retained by the COUNTY, subject to the requirements set forth in this Agreement and applicable CDBG regulations. The COUNTY shall use any such program income only for eligible activities in accordance with all CDBG requirements as may then apply.

27. Real Property. With regard to real property that is within the control of the COUNTY due to being acquired or improved in whole or in part using CDBG funds under a Direct Activity, the COUNTY shall comply with applicable property disposition and use restrictions under 24 CFR Part 570. Any program income generated from the disposition or transfer of such property shall be retained by the COUNTY.

28. Indemnification – Direct Activities. Pursuant to California Government Code Section Cooperative Agreement – Page 8 of 13
895.4, with respect to each Direct Activity, the COUNTY shall defend, indemnify, and hold harmless the CITY, its officers, employees, and agents from liability for any fines, penalties, or damage of any type accruing to the CITY by virtue of the COUNTY’s failure to comply with any requirement of the ACT and the regulations issued pursuant thereto, or failure to comply in any respect with the PROGRAM described herein with respect to that Activity. Further, the COUNTY shall defend, indemnify, and hold harmless the CITY, its officers, employees, and agents against any and all liability for injury or damage caused by any act or omission of the COUNTY or any of the COUNTY’s employees or volunteers in the performance of the Activity, and the COUNTY shall hold the CITY harmless from any and all loss occasioned in the performance of, or otherwise arising out of, that Activity.

VI. UNIVERSAL COMPLIANCE AND PROHIBITIONS

29. Civil Rights and Fair Housing. As a recipient of the CDBG/HOME/ESG Funds from HUD, the COUNTY and the CITY must take all actions necessary to assure compliance with the Urban County’s certification required by Section 104(b) of Title I of the Housing and Community Development Act of 1974, as amended, regarding Title VI of the Civil Rights Act of 1964, the Fair Housing Act, and to affirmatively further fair housing. The COUNTY and the CITY must comply with Section 109 of Title I of the Housing and Community Development Act of 1974, which incorporates Section 504 of the Rehabilitation Act of 1973 and the Age Discrimination Act of 1975, and other applicable laws, and all regulations issued pursuant thereto. Further, urban county funding for activities in or in support of any city that does not affirmatively further fair housing within its own jurisdiction or that impedes the COUNTY’s actions to comply with its fair housing certification is prohibited.

30. Non-Violent Civil Rights Demonstrations. The COUNTY and the CITY must adopt and enforce a policy prohibiting the use of excessive force by law enforcement agencies within their respective jurisdictions against any individual engaged in non-violent civil rights demonstrations, and a policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within their jurisdictions.

31. Prohibition on Transfer of Funds. Neither the COUNTY nor the CITY may sell, trade, or otherwise transfer all or any portion of the CDBG/HOME FUNDS to a metropolitan city, urban county, unit of general local government, or Indian tribe or insular area that directly or indirectly receives CDBG funds in exchange for any other funds, credits, or non-federal considerations. The COUNTY and the CITY must use the CDBG/HOME FUNDS for activities eligible under Title I of the Housing and Community Development Act of 1974, as amended, and Title II of the Cranston-Gonzalez National Affordable Housing Act.

32. Audit Cooperation. The CITY agrees to cooperate, at no cost to the COUNTY, in any audit of program activities involving program funds received by or expended for the benefit of the CITY, including preparing appropriate financial statements, promptly following up and taking corrective Cooperative Agreement – Page 9 of 13
action on audit findings, complying with any corrective action plans issued in connection with the audit, and providing the auditor with information as needed for the auditor to perform the audit required by applicable regulations. This obligation applies to both Pass-Through Activities and to the CITY’s cooperation in audits of Direct Activities to the extent the CITY’s records, personnel, or facilities are relevant to the audit.

VII. TERM, TRANSITION, AND EXECUTION

33. Term. This Agreement shall go into effect immediately upon the signature of both parties and shall continue in full force and effect until the CDBG/HOME/ESG Funds and program income received with respect to activities carried out during the three-year qualification period (Federal fiscal years 2027, 2028, and 2029) are expended and the funded activities completed. The CITY will be included in the urban county for the entire three-year period funded by CDBG/HOME/ESG Funds from Federal fiscal years 2027, 2028, and 2029. Appropriations may not be withdrawn from the urban county during this agreement period. During the three-year qualification period, Federal fiscal years 2027, 2028, and 2029, the CITY and any other included unit of general local government shall not withdraw from nor be removed from the Urban County and cannot terminate or withdraw from the cooperation agreement.

34. Transition from Prior Cooperation Agreements. Activities funded under prior cooperation agreements between the COUNTY and the CITY, including but not limited to the cooperation agreement covering Federal fiscal years 2024, 2025, and 2026, shall continue to be governed by those prior agreements until the funds with respect to those funding years are expended and the funded activities are completed. The administrative framework election procedures established by this Agreement apply only to CDBG Activities funded from federal fiscal years 2027, 2028, and 2029 appropriations and any program income arising therefrom.

35. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, but all of which, taken together, shall constitute one and the same Agreement.
[SIGNATURES TO FOLLOW ON THE NEXT PAGE]
Cooperative Agreement – Page 10 of 13
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written.

COUNTY OF ALAMEDA CITY OF NEWARK

By: _______________________________ By: ______________________________ President of the Board of Supervisors David Benoun
City Manager

Date: ______________________________ Date:_____________________________

Approved as to form by: Approved as to form by:

Andrea L. Weddle, Interim County Counsel

By: _______________________________ By: ______________________________ Kathleen Flynn,
Deputy County Counsel City Attorney

Date: _____________________________

By signing above, signatory warrants and represents that he/she executed this Agreement in his/her authorized capacity and that by his/her signature on this Agreement, he/she or the entity upon behalf of which he/she acted, executed this Agreement.

Cooperative Agreement – Page 11 of 13

EXHIBIT A

SCHEDULE OF CDBG ACTIVITIES
This Schedule is maintained by the COUNTY as a running record of all CDBG Activities funded under the Cooperative Agreement between the City of Newark and the County of Alameda dated July 1, 2026. The Schedule is updated administratively by the COUNTY upon Commitment to Activity, filing and acceptance of a Notice of Election, reallocation of funds, or Activity completion. Updates do not require amendment of the Cooperative Agreement.

Activity
ID
Activity Name /
Description
Program
Year
Initial
Allocation
Administrative
Framework
Notice of
Election
Date
Status

Administrative Framework values: “Pass-Through” or “Direct Administration.” Notice of Election Date is populated only for Direct Activities. Status values: “Active,” “Completed,” or “Closed-Out.”

Cooperative Agreement – Page 12 of 13

EXHIBIT B

FORM OF NOTICE OF ELECTION
This form, when completed and signed by an authorized representative of the City and submitted to the County, constitutes a Notice of Election under Paragraph 12 of the Cooperative Agreement. [CITY LETTERHEAD]
[Date]
Director
Alameda County Housing and Community Development Department [Address]
Re: Notice of Election to Designate CDBG Activity as a Direct Activity Dear Director:

Pursuant to Paragraph 12 of the Cooperative Agreement between the City of Newark and the County of Alameda dated July 1, 2026 (the “Cooperative Agreement”), the City of Newark hereby provides notice of its election to designate the following CDBG Activity as a Direct Activity, to be administered and implemented by the County of Alameda on behalf of the Urban County:

Activity Name: ____________________________________________ Activity Description: ____________________________________________ Program Year: ____________________________________________ Anticipated Allocation: $__________________________________________ Anticipated Activity Commitment Date: ____________________________________ This election is one-way and may not be revoked. The City acknowledges that, upon County acceptance of this Notice, the County shall directly administer and implement the Activity, and the provisions of Section V of the Cooperative Agreement (Direct Administration Framework) – including the indemnification, program income, real property, and reporting provisions – shall govern the Activity. The City hereby waives, releases, and forever discharges the County, its officers, employees, agents, and contractors from any and all claims, demands, liabilities, damages, actions, or causes of action of any kind, whether known or unknown, arising out of or related to Cooperative Agreement – Page 13 of 13
any act or omission of the County in connection with the administration, management, oversight, or performance of the Activity, except to the extent such claims arise from the County’s willful misconduct or gross negligence.

Authorization. The City has authorized this Notice of Election as follows (check one):
տ This Notice is executed by the City Manager (or designee) pursuant to existing City authorization.
տ This Notice is executed pursuant to City Council Resolution No. _________ adopted on _____________. Resolution attached hereto.

Sincerely,
___________________________________
Name:

Title:
cc: City Council
City Attorney

COUNTY ACCEPTANCE
The County of Alameda confirms receipt and acceptance of this Notice of Election. The abovereferenced Activity has been recorded in the Schedule of Activities (Exhibit A) as a Direct Administration Activity effective on the date set forth below. ___________________________________ Date: _________________________ Director, Alameda County HCD
Item  D. 7.

DATE 06/25/2026
TO Honorable Mayor and City Council Members
FROM Michael Carmen, Assistant Engineer
SUBJECT    Approval of the plans and specifications and adoption of a resolution for acceptance of bid and award of contract for the Base Bid and Additive Alternate Bids No. 8 and No. 9 to G. Bortolotto & Company, Inc. for Fiscal Year 2026 Annual Asphalt Concrete Street Overlay Program Project No. CIPA10005.FY2026 (Phase 2) in the amount of $1,042,000
SUMMARY AND RECOMMENDATION
Following award of the Fiscal Year 2026 Annual Asphalt Concrete Street Overlay Program Project No. CIPA10005.FY2026, sufficient appropriated funding remained available within the adopted Fiscal Year 2026 Annual Street Asphalt Concrete Overlay Program budget. To maximize the use of available roadway rehabilitation funding and address additional pavement segments identified through the City's pavement management program, staff prepared and competitively bid a separate Phase 2 project.

Staff recommends that the City Council, by motion, approve the plans and specifications and by resolution, accept the bid and award the contract to the lowest responsible bidder, G. Bortolotto & Company, Inc., for the Base Bid plus Additive Alternative Bid No. 8 and No. 9 in the amount of $949,440.75.  Staff also recommends including an additional $92,559.25 (approximately 10% of the contract amount) in construction contingency, bringing the recommended allocation for the project to $1,042,000.

BACKGROUND
As part of the City’s ongoing effort to protect and extend the life of its streets, asphalt concrete pavement surfaces are annually inspected to identify areas of potential maintenance and determine the timing and type of appropriate repairs.  Asphalt concrete overlays involve the placement of an additional layer of asphalt concrete pavement on streets showing a relatively uniform distress pattern over most of the pavement surface.  This condition indicates that the pavement needs structural upgrading to accommodate current and future traffic loads.  A structural upgrade will prevent complete failure of the street pavement and avoid the very expensive process of complete roadway reconstruction.  The increased structural strength due to an asphalt concrete overlay typically extends the useful life of a street by at least ten years.

The streets on Fiscal Year 2026 Annual Asphalt Concrete Street Overlay Program Project No. CIPA10005.FY2026 (Phase 2) include:  Rockrose Drive, Jonquil Drive, Timber Street, Honeysuckle Drive, Clark Avenue, Central Court, and Chestnut Street (see attached Project Plans).

Fiscal Year 2026 Annual Asphalt Concrete Street Overlay Program Project No.

CIPA10005.FY2026 (Phase 2) also includes Additive Alternate Bid Items No 8 and No.

9.   Additive Alternate Bids No. 8 and No. 9 are reimbursable work on behalf of Alameda County Water District (ACWD) and Union Sanitary District (USD), respectively.  The scope of work for ACWD’s and USD’s respective Alternate Bid Items include alterations and adjustments of existing valves and manholes to finish paving grade after the overlay.

The 2024-2026 Biennial Budget and Capital Improvement Program includes sufficient funding for Bids for this FY2026 Annual Asphalt Concrete Street Overlay Program Project No. CIPA10005.FY2026 (Phase 2) using a combination of Alameda County Transportation Commission (ACTC) Measure BB Local Streets and Roads Program (LSRP) funds and Highway Users Tax Account (HUTA)(gas tax).

DISCUSSION/ANALYSIS
Bids for FY2026 Annual Asphalt Concrete Street Overlay Program Project No.

CIPA10005.FY2026 (Phase 2) were opened on June 2, 2026.  The City received a total of seven (7) bids (see attached Summary of Bid Results).

The Phase 2 project was developed following award of the original FY2026 Annual Asphalt Concrete Street Overlay Program contract after bid results indicated that additional roadway improvements could be completed within the overall funding authorized for the annual overlay program. The Phase 2 work was separately designed, advertised, bid, and evaluated in accordance with applicable public contracting requirements.

As stated in the Project Specifications (attached), determination of the low monetary bidder was based on the Base Bid plus Additive Alternative Bid No. 1, No. 2, No. 3, No. 4, No. 5, No. 6, and No. 7. G. Bortolotto & Company, Inc., the lowest responsible bidder, provided a Base Bid plus Additive Alternate Bid No. 1, No. 2, No. 3, No. 4, No. 5, No. 6, and No. 7 in the amount of $1,147,984.75.  The lowest monetary bidder, G.

Bortolotto & Company, Inc., submitted a responsive bid, is experienced in this type of project, successfully completed a similar project for the City of Newark in 2024, and is a responsible bidder.

Pursuant to Section 20103.8 of the Public Contract Code and in accordance with the Project Specifications, staff rejected Additive Alternate Bid Nos. 1 through 7 to stay within the available remaining budget allocated for the Fiscal Year 2026 Annual Street Asphalt Concrete Overlay Program. Additive Alternate Bids were provided in an effort to maximize the total allocated budget if bids were lower than estimated. to maximize the total allocated budget if bids were lower than estimated.

In addition to the base bid of $856,340.75 submitted by G. Bortolotto Company, Inc., staff recommends the addition of Additive Alternate Bid No. 8 (ACWD) and No. 9 (USD) in the amount of $93,100 to the construction contract, for a total contract amount of $949,440.75.

After review of the bids received from G. Bortolotto Company, Inc. for Additive Alternate Bid No. 8 and No. 9, both ACWD and USD recommend adding their respective Additive Alternate Bid to the construction contract.  The City would be reimbursed for all work performed by the contractor on behalf of ACWD and USD.  In accordance with past practice, a ten percent (10%) administrative fee would be added to all ACWD and USD costs to reimburse the City for administration and management of the work.

FISCAL IMPACT
The recommended contract award is $949,440.75. Staff further recommends a construction contingency of $92,559.25 (approximately 10%), resulting in a total project authorization of $1,042,000.

Sufficient funding is available within the adopted 2024-2026 Biennial Budget and Capital Improvement Program through ACTC Measure BB Local Streets and Roads Program (LSRP) funds and Highway Users Tax Account (HUTA) revenues. No additional appropriation or General Fund contribution is required.

STRATEGIC PRIORITY AREA
Foster a Safe and Healthy Community
Modernize Public Facilities and Infrastructure
REVIEW AND APPROVAL
Prepared by – Michael Carmen, Assistant Engineer
Reviewed by – Howard Young, Public Works Director
Reviewed by – Krysten Lee, Finance Director
Reviewed by – Kristopher J. Kokotaylo, City Attorney
Approved by – Lenka Hovorka, Assistant City Manager
Attachments
2026 AC Overlay Project Summary of Bid Results
2026 AC Overlay Project Plans
2026 AC Overlay Project Specifications
Resolution - Award of Contract 2026 AC Overlay Project

STAFF REPORT ATTACHMENT

SUMMARY OF BID RESULTS
Bidder Base Bid Additive
Alternate
Bid No. 1
(Gum
Court)
Additive
Alternate
Bid No. 2
(Redwood
Court)
Additive
Alternate
Bid No. 3
(Silk Court)
Additive
Alternate
Bid No. 4
(Crestmont
Avenue)
Additive
Alternate
Bid No. 5
(Elm Street)
Additive
Alternate
Bid No. 6
(Charmwood
Court)
Additive
Alternate
Bid No. 7
(Camass
Court)
Additive
Alternate
Bid No. 8
(Alameda
County
Water
District
Work)
Additive
Alternate
Bid No. 9
(Union
Sanitary
District
Work)
Base Bid
Plus Additive
Alternate
Bids Nos. 1-7
Base Bid
Plus Additive
Alternate Bid
No. 8 Plus
Additive
Alternate Bid
No. 9
G. Bortolotto
& Co., Inc.
$856,340.75 $27,574.40 $32,766.80 $28,638.00 $77,216.40 $42,720.00 $46,477.20 $36,251.20 $45,900.00 $47,200.00 $1,147,984.75 $949,440.75 O’Grady
Paving, Inc.
$922,477.50 $30,396.60 $36,345.20 $31,757.00 $95,258.60 $50,464.50 $58,230.80 $42,590.80 $64,800.00 $53,000.00 $1,267,521.00 $1,040,277.50 DeSilva
Gates
Construction
Inc.
$984,430.00 $27,020.60 $33,330.20 $31,277.00 $81,769.60 $43,595.00 $51,260.80 $39,316.80 $89,100.00 $77,300.00 $1,292,000.00 $1,150,830.00 McGuire and
Hester
$1,028,098.50 $27,708.50 $33,346.00 $28,975.00 $83,283.00 $43,452.50 $50,929.00 $39,086.50 $89,100.00 $75,100.00 $1,334,879.00 $1,192,298.50 Interstate
Grading &
Paving Inc.
$994,000.00 $51,669.00 $58,529.00 $51,092.50 $101,682.80 $60,679.50 *$79,568.00 $67,872.00 $94,392.00 $81,626.00 *$1,465,093.70 $1,170,018.00 Radius
Earthwork
Inc.
$1,113,735.75 $64,652.28 $69,049.61 $63,309.60 *$175,564.78 $88,277.25 $101,417.44 $76,603.24 $51,030.00 $55,650.00 *$1,752,609.95 *$1,220,415.75 Mission
Constructors
Inc.
$1,305,936.50 $44,641.45 $51,667.40 $46,201.50 $120,245.20 *$70,351.25 $73,234.60 $58,707.85 *$59,400.00 *$51,600.00 *$1,770,985.75 *$1,416,936.50 *Corrected for Mathematical Error
FY2026 ANNUAL ASPHALT CONCRETE STREET OVERLAY PROGRAM CITY OF NEWARK CITY DWG. NO. SHEET NO. DESCRIPTION SCHEDULE OF DRAWINGS LOCATION MAP VICINITY MAP NOT TO SCALE NEWARK 2026B36 1 TITLE SHEET 2026B37 2 GENERAL NOTES, LEGEND, ABBREVIATIONS, AND UTILITY CONTACTS 2026B38 3 ASPHALT GRINDING DETAILS 2026B39 4 OVERLAY SCOPE OF WORK 2026B40 5 ROCKROSE DR (MOORES AVE TO 6059 ROCKROSE DR) 2026B41 6 ROCKROSE DR (6059 ROCKROSE DR TO MOWRY AVE) 2026B42 7 JONQUIL DR (ROCKROSE DR TO 38884 JONQUIL DR) 2026B43 8 JONQUIL DR (38884 JONQUIL DR TO JASMINE AVENUE) JONQUIL DR CUL DE SAC 2026B44 9 TIMBER ST (CENTRAL AVE TO 37900 CEDAR BLVD) 2026B45 10 TIMBER ST (37900 CEDAR BLVD TO END) *CAMASS CT (STARFLOWER ST TO END) HONEYSUCKLE DR (SFPUC TO 6320 HONEYSUCKLE DR) 2026B46 11 HONEYSUCKLE DR (6320 HONEYSUCKLE DR TO HYACINTH ST) CLARK AVE (SYCAMORE ST TO SFPUC) 2026B47 12 CLARK AVE (SFPUC TO 6564 CLARK AVE) 2026B48 13 CLARK AVE (6564 CLARK AVE TO CHERRY ST) 2026B49 14 CENTRAL CT (CENTRAL AVE TO END) *ELM ST (WELLS AVE TO END) 2026B50 15 CHESTNUT ST (THORNTON AVE TO JUNIPER AVE) *CHARMWOOD DR (EDGEWATER DR TO END) 2026B51 16 *CRESTMONT AVE (BETTENCOURT ST TO END) 2026B52 17 *GUM CT (PEACHTREE AVE TO END) *SILK CT (PEACHTREE AVE TO END) *REDWOOD CT (MAYHEWS LANDING RD TO END) 2026B53 18 CLEAN BAY BLUEPRINT NOTE: ASTERISK (*) AND RED TEXT = ADDITIVE ALTERNATE BID ITEM ALAMEDA COUNTY, CALIFORNIA PROJECT NO. CIPA10005.FY2026 (PHASE 2) NOT TO SCALE LIMITS OF WORK ABC OVERLAY STREET *ABC ADDITIVE ALTERNATE STREET NEWARK BOULEVARD

THORNTON AVENUE

BETTENCOURT STREET

JARVIS AVENUE

DUMBARTON FREEWAY

LAKE BOULEVARD

THORNTON AVENUE

WILLOW STREET

GATEWAY BOULEVARD

FIRCREST STREET EDGEWATER DRIVE CEDAR BOULEVARD

NIMITZ FREEWAY CEDAR BOULEVARD

STEVENSON BOULEVARD

MOWRY AVENUE

MOORES AVENUE

ROBERTSON AVENUE

CENTRAL AVENUE CHERRY STREET

CENTRAL AVENUE

ENTERPRISE DRIVE

WELLS AVENUE SPRUCE STREET

MAYHEWS LANDING ROAD SYCAMORE STREET
FILBERT STREET JASMINE AVENUE JONQUIL DRIVE BLUEBELL DRIVE ROCKROSE DRIVE HONEYSUCKLE DRIVE CLARK AVENUE TIMBER STREET *CAMASS COURT MANZANITA DRIVE HYACINTH STREET CENTRAL COURT *ELM STREET *SILK COURT *GUM COURT CHESTNUT STREET PEACHTREE AVENUE MAYHEWS LANDING ROAD *CRESTMONT AVENUE *REDWOOD COURT *CHARMWOOD COURT STARFLOWER ST CITY OF NEWARK STREET IMPROVEMENTDESIGNED DRAWN REVIEWED REVIEWED DATE THIS PLAN SET INCLUDES DRAWINGS 2026B36 THROUGH 2026B53 SHEET 1 OF 18 MC TITLE SHEET 2026B36 CITY DRAWING NO. MC PROJECT NO. CIPA10005.FY2026 FY2026 ANNUAL ASPHALT CONCRETE STREET OVERLAY PROGRAM PLANS HAVE BEEN FORMATTED TO PRINT FULL SIZE ON 11"X17" SHEET DESIGN ENGINEER'S STAMP AND SIGNATURE MAY 2026 MIKI TSUBOTA CITY ENGINEER P. E. 61648 DATE 5-12-2026 LEGEND: UTILITY CONTACTS: TYPICAL 1. THE CONTRACTOR SHALL INSPECT THE PROJECT SITES PRIOR TO SUBMITTING A BID IN ORDER TO OBSERVE AND DETERMINE THE EXISTING JOB SITE CONDITIONS. 2. IN ACCORDANCE WITH GENERALLY ACCEPTED CONSTRUCTION PRACTICES, CONTRACTOR SHALL ASSUME SOLE AND COMPLETE RESPONSIBILITY FOR JOB SITE CONDITIONS DURING THE COURSE OF CONSTRUCTION OF THE PROJECT. THESE PLANS DO NOT INCLUDE COMPONENTS NECESSARY FOR CONSTRUCTION SAFETY. IT IS THE CONTRACTOR'S RESPONSIBILITY TO PROVIDE FOR CONSTRUCTION SAFETY AND FOR THE SAFETY OF ALL PERSONS AND PROPERTY DURING THE COURSE OF THE PROJECT CONTINUOUSLY AND NOT LIMITED TO NORMAL WORKING HOURS. 3. THE CONTRACTOR SHALL COMPLY WITH THE RULES AND REGULATIONS OF THE STATE CONSTRUCTION SAFETY ORDERS AND CAL/OSHA. THIS REQUIREMENT SHALL APPLY CONTINUOUSLY AND NOT BE LIMITED TO NORMAL WORKING HOURS. 4. THE CONTRACTOR SHALL NOTIFY ALL AFFECTED TRANSPORTATION COMPANIES AND EMERGENCY SERVICE PROVIDERS OF THE PROJECT AND THE PROJECT SCHEDULE. SEE SECTION 10-1.01 "ORDER OF WORK" OF THE SPECIFICATIONS FOR DETAILS. 5. THE CONTRACTOR SHALL MAINTAIN ACCESS TO ALL COMMERCIAL PROPERTIES, PRIVATE RESIDENCES, AND BUSINESSES AT ALL TIMES DURING CONSTRUCTION. SEE SECTION 10-1.04 "MAINTAINING TRAFFIC AND TRAFFIC CONTROL" OF THE SPECIFICATIONS FOR DETAILS. 6. EXACT LIMITS FOR OVERLAY WILL BE DETERMINED IN THE FIELD BY THE ENGINEER. ALL STREET SWEEPING, AND OTHER PREPARATORY WORK SHALL BE COMPLETED TO THE SATISFACTION OF THE ENGINEER PRIOR TO THE PLACEMENT OF THE ASPHALT CONCRETE. 7. THE CONTRACTOR SHALL NOTIFY KEVIN COFFEE WITH UNION SANITARY DISTRICT (USD) AT (510) 477-7548 TO COORDINATE ADJUSTING USD UTILITIES FACILITIES TO GRADE . THE CONTRACTOR IS RESPONSIBLE FOR ADJUSTING SPECIFIED STORM DRAINS AND MONUMENTS FRAMES AND COVERS TO FINISHED GRADE AS DIRECTED BY THE ENGINEER. SEE SECTION 10-1.10 "EXISTING HIGHWAY FACILITIES" OF THE SPECIFICATIONS FOR DETAILS. SOME EXISTING STRUCTURES ARE BURIED, THE CONTRACTOR IS RESPONSIBLE FOR LOCATING THEM PRIOR TO OVERLAY AND ADJUSTING THEM TO FINISHED GRADE. 8. EXISTING UTILITIES AND IMPROVEMENTS ARE SHOWN IN THEIR APPROXIMATE LOCATIONS BASED UPON INFORMATION AVAILABLE TO THE ENGINEER AT THE TIME OF PREPARATION OF THESE PLANS. NO GUARANTEE IS MADE AS TO THE ACCURACY OR COMPLETENESS OF THE INFORMATION SHOWN. EXISTING GAS, SANITARY SEWER, AND WATER LATERALS ARE NOT SHOWN ON THE DRAWINGS. THE ELEVATION OF MANY EXISTING UTILITIES ARE UNKNOWN. THE CONTRACTOR IS RESPONSIBLE FOR VERIFYING THE EXACT SIZES, LOCATIONS AND MARKING OF EACH FACILITY IN THE FIELD BEFORE CONSTRUCTION. CONTACT USA AT 811 OR (800) 227-2600 AT LEAST TWO WORKING DAYS PRIOR TO ANY EXCAVATION. ANY ADDITIONAL COSTS INCURRED AS A RESULT OF CONTRACTOR'S FAILURE TO VERIFY LOCATIONS OF EXISTING UTILITIES PRIOR TO BEGINNING OF CONSTRUCTION IN THEIR VICINITY SHALL BE BORNE BY THE CONTRACTOR. 9. THE CONTRACTOR'S ATTENTION IS DIRECTED TO THE EXISTENCE OF OVERHEAD UTILITY LINES ON ROCKROSE DRIVE, JONQUIL DRIVE, TIMBER STREET, HONEYSUCKLE DRIVE, CLARK AVENUE, ELM STREET, CRESTMONT AVENUE, AND CHESTNUT STREET WITHIN THE LIMITS OF THE PROJECT. THESE OVERHEAD LINES MAY INFLUENCE THE USE OF CERTAIN TYPES OF EQUIPMENT DUE TO THE HEIGHT OF THE OVERHEAD LINES. IT SHALL BE THE CONTRACTOR'S RESPONSIBILITY TO DETERMINE WHAT INFLUENCE, IF ANY, THE OVERHEAD LINES MAY HAVE ON CONSTRUCTION ACTIVITIES. 10. THE CONTRACTOR SHALL BE RESPONSIBLE FOR LAYING OUT ALL WORK ON THIS PROJECT USING ACCEPTED SURVEYING PRACTICES. THE CONTRACTOR SHALL ESTABLISH LINES, CONTROL POINTS, AND ELEVATIONS TO SET LINES AND GRADES AS NEEDED TO PRODUCE UNIFORM SLOPES WITHOUT ANY PONDING ON THE NEWLY OVERLAY STREETS. 11. SURVEY MONUMENTS SHALL BE PROTECTED AT ALL TIMES. ANY DISTURBED MONUMENTS SHALL BE RESET BY LAND SURVEYOR AT THE DIRECTION OF THE CITY ENGINEER. SEE SECTION 10-1.08 "EXISTING HIGHWAY FACILITIES" OF THE SPECIFICATIONS FOR DETAILS. 12. ASPHALT CONCRETE OVERLAY LONGITUDINAL JOINTS SHALL CORRESPOND WITH THE EDGES OF TRAFFIC LANES. NO LONGITUDINAL JOINTS IN THE TOP LAYER SHALL BE ALLOWED IN THE WHEEL TRACK AREAS. ALSO, THE CONTRACTOR IS RESPONSIBLE FOR PAVING THE STREETS TO DRAIN. NO PONDING OVER 1/2" SHALL BE ALLOWED. ANY PONDING OVER 1/2" SHALL BE CORRECTED BY THE CONTRACTOR TO THE SATISFACTION OF THE ENGINEER AT NO ADDITIONAL COSTS TO THE CITY. 13. ALL TRAFFIC STRIPING AND PAVEMENT LEGENDS SHALL BE THERMOPLASTIC UNLESS OTHERWISE DIRECTED BY THE ENGINEER. EXISTING STRIPING AND LEGENDS OUTSIDE OF THE WORK LIMITS DAMAGED BY CONSTRUCTION OPERATIONS SHALL BE REPAIRED/REPLACED BY THE CONTRACTOR AS DIRECTED BY THE ENGINEER AND AT NO ADDITIONAL COST TO THE CITY. SEE SECTION 10-1.20 "PAVEMENT MARKERS, TRAFFIC STRIPING AND LEGENDS" OF THE SPECIFICATIONS FOR DETAILS. 14. PRIOR TO THE END OF THE WORKING DAY, THE CONTRACTOR IS RESPONSIBLE FOR PLACING RAMP MATERIAL ON ALL EDGES THAT ARE MORE THAN 1-1/2-INCH HIGH. THE PAVEMENT TRANSITIONS PLACED SHALL BE PLACED MINIMUM OF 20 FEET IN LENGTH, AT A SLOPE OF 1:4, AND AS DIRECTED BY THE ENGINEER. 15. THE CONTRACTOR SHALL CONTROL DUST TO THE MAXIMUM EXTENT PRACTICABLE OR EXCEEDING REQUIREMENTS ESTABLISHED BY THE BAY AREA AIR QUALITY MANAGEMENT DISTRICT. 16. THE CONTRACTOR SHALL FAMILIARIZE WITH THE STATE OF CALIFORNIA BEST MANAGEMENT PRACTICES HANDBOOK FOR APPLICABLE EROSION CONTROL MEASURES, AND SHALL BE RESPONSIBLE FOR EMPLOYING ITS PROVISIONS THROUGHOUT CONSTRUCTION. 17. TO MEET THE CITY OF NEWARK'S GREEN BUILDING AND CONSTRUCTION AND DEMOLITION DEBRIS ORDINANCE, THE CONTRACTOR SHALL REUSE AND RECYCLE 100% OF ALL ASPHALT CONCRETE AND CONCRETE, AND AT LEAST 50% OF ALL REMAINING PROJECT DEBRIS ON THIS PROJECT. SEE SECTION 10-1.22 "CONSTRUCTION AND DEMOLITION DEBRIS MANAGEMENT" OF THE SPECIFICATION FOR DETAILS. INSTALL "STOP" PAVEMENT LEGEND INSTALL 12" YELLOW CROSSWALK (LINEAR FEET) - PER MUTCD 23 1380 STRIPING DETAIL NO. LENGTH (FT) (E) STORM DRAIN INLET GRATE HOUSE ADDRESS S (E) USD SANITARY SEWER MANHOLE COVER (E) UNION SANITARY DISTRICT (USD) SANITARY SEWER RISER COVER (E) ALAMEDA COUNTY WATER DISTRICT (ACWD) WATER VALVE GENERAL NOTES: PER CA MUTCD STOP 1 PAVEMENT MARKING QUANTITY PER CA MUTCD SBLUE INSTALL BLUE HYDRANT MARKER (E) FIRE HYDRANT INSTALL "SLOW SCHOOL XING" PAVEMENT LEGEND (E) MONUMENT COVER TO BE RAISED TO GRADE (E) CITY OF NEWARK STORM DRAIN MH COVER TO BE RAISED TO GRADE D ABBREVIATIONS: (E) MONUMENT COVER TO BE REPLACED WITH G5 COVER AND RAISED TO GRADE MON MON AGGREGATE BASE ASPHALT CONCRETE ALAMEDA COUNTY TRANSIT - (510) 891-4901 ALAMEDA COUNTY WATER DISTRICT (ACWD) - (510) 668-4200 AT&T TELEPHONE - (408) 493-7237 COMCAST CABLE - (510) 243-3066 NEWARK PARATRANSIT - (510) 791-7879 PACIFIC GAS & ELECTRIC (PG&E) - (510) 683-3025 UNION SANITARY DISTRICT (USD) - (510) 477-7500 UNDERGROUND SERVICE ALERTS (USA) - (800) 227-2600 REPUBLIC SERVICES - (510) 354-2414 EXISTING INSTALL 12" WHITE CROSSWALK (LINEAR FEET) - PER MUTCD TRAFFIC SIGNAL LOOPS NEW WV GENERAL NOTES (CONTINUE) 18. THE CONTRACTOR SHALL ONLY SCHEDULE ONE OPERATION OF PATCH PAVING, GRINDING OR PAVING PER DAY. NO TWO CONCURRENT OPERATIONS OF PATCH PAVING, GRINDING OR PAVING WILL BE ALLOWED ON ONE DAY. 19. THE CONTRACTOR SHALL COMPLY WITH ALL SAFETY PROTOCOLS AS REQUIRED BY THE CURRENT HEALTH ORDER FOR ALAMEDA COUNTY. 20. PRIOR TO THE START OF ANY WORK, THE CONTRACTOR SHALL NOTIFY ALL RESIDENCES WITH BASKETBALL HOOPS IN THE PUBLIC RIGHT-OF-WAY THAT COULD POTENTIALLY IMPACT MACHINERY DURING GRINDING AND OVERLAY OPERATIONS. . NEWARK POST OFFICE - (510) 797-0903 (E) ALAMEDA COUNTY WATER DISTRICT (ACWD) FIRE HYDRANT VALVE WV (E) TRAFFIC SIGNAL BOX INSTALL (N) TRAFFIC SIGNAL DETECTOR HANDHOLE (G5 COVER) TS INSTALL (N) TYPE "E" TRAFFIC SIGNAL DETECTOR LOOP TS INSTALL (N) TYPE "D" TRAFFIC SIGNAL DETECTOR LOOP G (E) PG&E GAS VALVE COVER CITY OF NEWARK STREET IMPROVEMENTDESIGNED DRAWN REVIEWED REVIEWED DATE GENERAL NOTES, ABBREVIATIONS, LEGEND,MC AND UTILITY CONTACTSCITY DRAWING NO. MC PLANS HAVE BEEN FORMATTED TO PRINT FULL SIZE ON 11"X17" SHEET PROJECT NO. CIPA10005.FY2026 FY2026 ANNUAL ASPHALT CONCRETE STREET OVERLAY PROGRAM DESIGN ENGINEER'S STAMP AND SIGNATURE SHEET 2 OF 18 MAY 2026 2026B37 MIKI TSUBOTA CITY ENGINEER P. E. 61648 DATE THIS PLAN SET INCLUDES DRAWINGS 2026B36 THROUGH 2026B53 5-12-2026 DETAIL 4 - GRINDING AT CONFORM DETAIL 1 - GRINDING AT CURB & GUTTER (WEDGE GRINDING) BELOW LIP OF GUTTER AS SHOWN ASPHALT GRINDING TO DEPTH 20' (SEE DETAIL 4 ABOVE) CONFORM LINE OVERLAY AC (NOT TO SCALE) ASPHALT GRINDING DETAILS 6' (SEE DETAIL 1 LEFT) GUTTER (TYP.) (E) LIP OF CONFORM BY THE ENGINEER DETERMINED IN THE FIELD EXACT LOCATION TO BE IN THE SPECIFICATIONS OR 6' 20' 0.125' - 0.20' (E) AC PAVEMENT AC OVERLAY AS DIRECTED BY THE ENGINEER DETAIL 5 - GRINDING AT INTERSECTION WEDGE GRINDING (E) AC PAVEMENT WEDGE GRINDING (SEE AC SCOPE OF WORK FOR THICKNESS) (SEE AC SCOPE OF WORK FOR THICKNESS) AC OVERLAY (SEE AC SCOPE OF WORK FOR THICKNESS) 52' - 84' 10' 10' 2"± DETAIL 3 - FULL WIDTH GRINDING (E) PAVEMENT REINFORCING FABRIC (E) SIDEWALK, CURB & GUTTER) TO REMAIN (TYP.) 0.15'± AC OVERLAY W/ FABRIC OVER 2"± AC OVER 5"-7"± AB 36' - 64' (N) FULL WIDTH GRINDING 2"± AC & OVERLAY 2"± AC 7' FROM LIP OF GUTTER 6' WEDGE GRINDING 6' 1" FULL WIDTH GRINDING WEDGE GRINDING 1" WEDGE GRINDING 1" WEDGE GRINDING DETAIL 2 - 1" FULL WIDTH GRINDING AND 1" WEDGE GRINDING 2" AC OVERLAY (SEE NOTE ON THE OVERLAY SCOPE OF WORK) CITY OF NEWARK STREET IMPROVEMENTDESIGNED DRAWN REVIEWED REVIEWED DATE ASPHALT GRINDING DETAILS MC CITY DRAWING NO. MC PLANS HAVE BEEN FORMATTED TO PRINT FULL SIZE ON 11"X17" SHEET SHEET 3 OF 18 DESIGN ENGINEER'S STAMP AND SIGNATURE PROJECT NO. CIPA10005.FY2026 FY2026 ANNUAL ASPHALT CONCRETE STREET OVERLAY PROGRAM MAY 2026 2026B38 MIKI TSUBOTA CITY ENGINEER P. E. 61648 DATE THIS PLAN SET INCLUDES DRAWINGS 2026B36 THROUGH 2026B53 5-12-2026 STREET LIMITS AREA (SF) (E) PAVEMENT SECTION GRINDING DEPTH WEDGE/CONFORM GRINDING (LF) 2" AC OVERLAY (TON) 3" AC OVERLAY (TON) *CAMASS COURT STARFLOWER STREET TO END 12,803 2"AC/6"AB WEDGE GRINDING 1" 110 160 FULL WIDTH GRINDING 1" CENTRAL COURT CENTRAL AVENUE TO END 19,869 0.25' AC/0.50' AB WEDGE GRINDING 1" 180 250 FULL WIDTH GRINDING 1" *CHARMWOOD COURT EDGEWATER DRIVE TO END 18,068 0.15' AC OVERLAY WITH FABRIC/ FULL WIDTH GRINDING 2" 160 226 2" AC/6"AB CHESTNUT STREET THORNTON AVENUE TO JUNIPER AVENUE 19,651 2" AC/6"AB WEDGE GRINDING 1" 310 246 FULL WIDTH GRINDING 1" CLARK AVENUE CHERRY STREET TO SYCAMORE STREET 70,263 0.15' AC OVERLAY WITH FABRIC/ FULL WIDTH GRINDING 3" 450 1,318 3"AC/6"AB *CRESTMONT DRIVE BETTENCOURT DRIVE TO END 29,516 2"AC/6"AB WEDGE GRINDING 1" 250 369 FULL WIDTH GRINDING 1" *ELM STREET WELLS AVENUE TO UPRR 26,686 2" AC/6"AB WEDGE GRINDING 1" 180 334 FULL WIDTH GRINDING 1" HONEYSUCKLE DRIVE SFPUC ROW TO HYACINTH STREET 21,769 0.15' AC OVERLAY WITH FABRIC/ 2" AC/6"AB FULL WIDTH GRINDING 2" 215 273 *GUM COURT PEACHTREE AVENUE TO END 7,791 2.5" AC/6" AB WEDGE GRINDING 1" 106 98 FULL WIDTH GRINDING 1" JONQUIL DRIVE JASMINE AVENUE TO ROCKROSE DRIVE 50,068 2"AC/6"AB WEDGE GRINDING 1" 345 626 FULL WIDTH GRINDING 1" *REDWOOD COURT MAYHEWS LANDING ROAD TO END 10,192 0.2' AC/.35' AB WEDGE GRINDING 1" 185 128 FULL WIDTH GRINDING 1" ROCKROSE DRIVE MOWRY AVENUE TO MOORES AVENUE 56,254 2"AC/6"AB WEDGE GRINDING 1" 395 704 FULL WIDTH GRINDING 1" *SILK COURT PEACHTREE AVENUE TO END 8,370 0.20 AC OVERLAY WITH FABRIC/ 2"AC/6"AB 105 105 TIMBER STREET CENTRAL AVENUE TO END 54,054 2"AC/6"AB WEDGE GRINDING 1" 125 676 FULL WIDTH GRINDING 1" ASTERISK (*) - ADDITIVE ALTERNATE BID ITEM OVERLAY SCOPE OF WORK FULL WIDTH GRINDING 2" CITY OF NEWARK STREET IMPROVEMENTDESIGNED DRAWN REVIEWED REVIEWED DATE OVERLAY SCOPE OF WORK MC CITY DRAWING NO. MC PLANS HAVE BEEN FORMATTED TO PRINT FULL SIZE ON 11"X17" SHEET WHEN A COMBINATION OF "WEDGE GRINDING 1" AND FULL WIDTH GRINDING 1" " (DETAILS 1 & 2 ON SHEET 3) ARE USED ON A STREET, THE GRINDING WORK ALONG CURB AND GUTTER (DETAILS 1 & 2 ON SHEET 3) SHALL BE PAID UNDER THE "ASPHALT CONCRETE FULL WIDTH GRINDING" BID ITEM PRICE ONLY. THE WEDGE/CONFORM GRINDING AT INTERSECTIONS SHALL BE PAID UNDER THE "ASPHALT CONCRETE CONFORM GRINDING" (DETAILS 4 & 5 ON SHEET 3) BID ITEM. NO ADDITIONAL COST WILL BE MADE. SHEET 4 OF 18 DESIGN ENGINEER'S STAMP AND SIGNATURE PROJECT NO. CIPA10005.FY2026 FY2026 ANNUAL ASPHALT CONCRETE STREET OVERLAY PROGRAM MIKI TSUBOTA CITY ENGINEER P. E. 61648 DATE MAY 2026 2026B39 THIS PLAN SET INCLUDES DRAWINGS 2026B36 THROUGH 2026B53 5-12-2026 STOP 00+00 01+00 02+00 03+00 04+00
05+00
06+00
15+00
S S D BLUE WVWV WV 1.5' 37' 1.5' ROCKROSE DRIVE CONFORM LINE (TYP.) F/C MOORES AVENUE 20' STOP 1 XWW 25 22 50 2 150 2 380 06+00 07+00 08+00 09+00
S
S
D

BLUE WV WV WV ROCKROSE DRIVE COURT DELPHINIUM
405 2 CITY OF NEWARK STREET IMPROVEMENTDESIGNED DRAWN REVIEWED REVIEWED DATE SHEET 5 OF 18 MC CITY DRAWING NO. MC PLANS HAVE BEEN FORMATTED TO PRINT FULL SIZE ON 11"X17" SHEET SCALE: 1" = 40' 0 10 30 20 40 SEE ABOVE CONFORMLINE - STATION 00+10
MATCHLINE - STATION 5+50
SEE BELOW 1. THE CONTRACTOR'S ATTENTION IS DIRECTED TO THE EXISTENCE OF OVERHEAD UTILITY LINES ON ROCKROSE DRIVE. SEE GENERAL NOTE #9 ON SHEET 2. PROJECT NOTE:

MATCHLINE - STATION 5+50 PROJECT NO. CIPA1000005.FY2026 FY2026 ANNUAL ASPHALT CONCRETE STREET OVERLAY PROGRAM ROCKROSE DR (MOORES AVE TO 6059 ROCKROSE DR) MIKI TSUBOTA CITY ENGINEER P. E. 61648 DATE MAY 2026 2026B40 DESIGN ENGINEER'S STAMP AND SIGNATURE THIS PLAN SET INCLUDES DRAWINGS 2026B36 THROUGH 53 MATCHLINE - STATION 9+60
SEE SHEET 6

JONQUIL
DRIVE
5-12-2026
10+00 11+00
12+00
13+00

S S D BLUE WV WV WV WV ROCKROSE DRIVE

DRIVE BLUEBELL
90 2 60 2

MOWRY A
STOP 13+00 14+00 S D WV ROCKROSE DRIVE MOWRY AVENUE STOP 1 22 50 XWW 20 2 60 CITY OF NEWARK STREET IMPROVEMENTDESIGNED DRAWN REVIEWED REVIEWED DATE SHEET 6 OF 18 MC CITY DRAWING NO. MC PLANS HAVE BEEN FORMATTED TO PRINT FULL SIZE ON 11"X17" SHEET SCALE: 1" = 40' 0 10 30 20 40 1. THE CONTRACTOR'S ATTENTION IS DIRECTED TO THE EXISTENCE OF OVERHEAD UTILITY LINES ON ROCKROSE DRIVE. SEE GENERAL NOTE #9 ON PROJECT NOTE: PROJECT NO. CIPA1000005.FY2026 FY2026 ANNUAL ASPHALT CONCRETE STREET OVERLAY PROGRAM ROCKROSE DR (6059 ROCKROSE DR TO MOWRY AVE) MIKI TSUBOTA CITY ENGINEER P. E. 61648 DATE MAY 2026 2026B41 DESIGN ENGINEER'S STAMP AND SIGNATURE SHEET 2.

CONFORMLINE - STATION 14+53
MATCHLINE - STATION 9+60
SEE SHEET 5
MATCHLINE - STATION 13+25

SEE BELOW
MATCHLINE - STATION 13+25

SEE ABOVE

BLUEGRASS COURT
BLUEGRASS COURT THIS PLAN SET INCLUDES DRAWINGS 2026B36 THROUGH 2026B53 5-12-2026 02+00 03+00 15+00 16+00 17+00 18+00 19+00 S D
BLUE

WVWV WV S
D

ROCKROSE DRIVE

CONFORM LINE (T
F/C

JONQUIL DRIVE
CONFORM LINE (TYP.) F/C 1.5' 33' 1.5'18' 19+00 20+00 21+00 22+00 23+00 24+00 S S 26+00 27+00 BLUE WV WVWV JONQUIL DRIVE CITY OF NEWARK STREET IMPROVEMENTDESIGNED DRAWN REVIEWED REVIEWED DATE SHEET 7 OF 18 MC CITY DRAWING NO. MC PLANS HAVE BEEN FORMATTED TO PRINT FULL SIZE ON 11"X17" SHEET SCALE: 1" = 40' 0 10 30 20 40 MATCHLINE - STATION 18+85 SEE BELOW CONFORMLINE - STATION 15+28 MATCHLINE - STATION 18+85
SEE ABOVE PROJECT NO. CIPA1000005.FY2026 FY2026 ANNUAL ASPHALT CONCRETE STREET OVERLAY PROGRAM JONQUIL DR (ROCKROSE DR TO 38884 JONQUIL DR) DESIGN ENGINEER'S STAMP AND SIGNATURE MIKI TSUBOTA CITY ENGINEER P. E. 61648 DATE MAY 2026 2026B42 MATCHLINE - STATION 24+30
SEE SHEET 8 1. THE CONTRACTOR'S ATTENTION IS DIRECTED TO THE EXISTENCE OF OVERHEAD UTILITY LINES ON JONQUIL DRIVE. SEE GENERAL NOTE #9 ON PROJECT NOTE: SHEET 2. SEE SHEET 8 THIS PLAN SET INCLUDES DRAWINGS 2026B36 THROUGH 2026B53 5-12-2026

ROSE DR
24+00
25+00
S
BLUE
WV
WVWV

JONQUIL DRIVE

JASMINE AVENUE
21+00 22+00
S
S 26+00 27+00
BLUE
WV WV
WVWV
WV
JONQUIL DRIVE CITY OF NEWARK STREET IMPROVEMENTDESIGNED DRAWN REVIEWED REVIEWED DATE SHEET 8 OF 18 MC CITY DRAWING NO. MC PLANS HAVE BEEN FORMATTED TO PRINT FULL SIZE ON 11"X17" SHEET SCALE: 1" = 40' 0 10 30 20 40 PROJECT NO. CIPA1000005.FY2026 FY2026 ANNUAL ASPHALT CONCRETE STREET OVERLAY PROGRAM JONQUIL DR (38884 JONQUIL DR TO JASMINE AVE) JONQUIL DR CUL DE SAC DESIGN ENGINEER'S STAMP AND SIGNATURE MIKI TSUBOTA CITY ENGINEER P. E. 61648 DATE MAY 2026 2026B43 CONFORMLINE - STATION 25+88 1. THE CONTRACTOR'S ATTENTION IS DIRECTED TO THE EXISTENCE OF OVERHEAD UTILITY LINES ON JONQUIL DRIVE. SEE GENERAL NOTE #9 ON PROJECT NOTE: SHEET 2.

MATCHLINE - STATION 24+30
SEE SHEET 7
SEE SHEET 7
CONFORMLINE - STATION 27+81 JONQUIL DRIVE THIS PLAN SET INCLUDES DRAWINGS 2026B36 THROUGH 2026B53 5-12-2026 30+00 31+00 32+00 33+00 34+00 35+00 G G WVWV WV BLUE TIMBER STREET CONFORM LINE (TYP.) F/C 41' 1.5' 1.5' 22' STOP
CENTRAL AVENUE STOP 1 22 50 XWW 20 WV 36+00 37+00 38+00 39+00 40+00 WV WV BLUE S TIMBER STREET CONFORM LINE (TYP.) F/C CONFORM LINE (TYP.) CITY OF NEWARK STREET IMPROVEMENTDESIGNED DRAWN REVIEWED REVIEWED DATE SHEET 9 OF 18 MC 2026B44 CITY DRAWING NO. MC PLANS HAVE BEEN FORMATTED TO PRINT FULL SIZE ON 11"X17" SHEET SCALE: 1" = 40' 0 10 30 20 40 MAY 2026 SEE ABOVE PROJECT NO. CIPA1000005.FY2026 FY2026 ANNUAL ASPHALT CONCRETE STREET OVERLAY PROGRAM TIMBER ST THIS PLAN SET INCLUDES DRAWINGS 2026B36 THROUGH 2026B53 (CENTRAL AVE TO 37900 CEDAR BLVD) DESIGN ENGINEER'S STAMP AND SIGNATURE MIKI TSUBOTA CITY ENGINEER P. E. 61648 DATE CONFORMLINE - STATION 30+10
MATCHLINE - STATION 35+60
SEE BELOW 1. THE CONTRACTOR'S ATTENTION IS DIRECTED TO THE EXISTENCE OF OVERHEAD UTILITY LINES ON TIMBER STREET. SEE GENERAL NOTE #9 ON SHEET 2. PROJECT NOTE:

MATCHLINE - STATION 35+60
MATCHLINE - STATION 39+85
SEE SHEET 10
5-12-2026
BLUE BLUE CONFORM LINE (TYP.) F/C
STARFLOWER STREET CAMASS COURT 18' 33' 1.5' 1.5' 50+00 51+00 52+00 WV WV S 53+00 40+00
41+00 BLUE WV
S

TIMBER STREET
CONFORM LINE (TYP.) F/C

HONEYSUCKLE DRIVE WV
S
S

SFPUC RIGHT-OF-WAY
SEE NOTE NO. 2 BELOW.
60+00
61+00
62+00
63+00
370
23 33'

1.5'

1.5'
18'

HONEYSUCKLE
WV
WVWV
S
63+00
64+00 HONEYSUCKLE DRIVE
33'

1.5'

1.5'
18'

HONEYSUCKLE
COURT
CONFORM LINE - STATION 41+63 CITY OF NEWARK STREET IMPROVEMENTDESIGNED DRAWN REVIEWED REVIEWED DATE SHEET 10 OF 18 MC CITY DRAWING NO. MC PLANS HAVE BEEN FORMATTED TO PRINT FULL SIZE ON 11"X17" SHEET SCALE: 1" = 40' 0 10 30 20 40 PROJECT NO. CIPA1000005.FY2026 FY2026 ANNUAL ASPHALT CONCRETE STREET OVERLAY PROGRAM TIMBER ST (37900 CEDAR BLVD TO END) MIKI TSUBOTA CITY ENGINEER P. E. 61648 DATE MAY 2026 2026B45 DESIGN ENGINEER'S STAMP AND SIGNATURE MATCHLINE - STATION 39+85
SEE SHEET 9
CONFORM LINE - STATION 50+10
CONFORM LINE - STATION 53+00 1. THE CONTRACTOR'S ATTENTION IS DIRECTED TO THE EXISTENCE OF OVERHEAD UTILITY LINES ON HONEYSUCKLE DRIVE. SEE GENERAL NOTE #9 ON SHEET 2. PROJECT NOTE: 2. WHEN WORKING IN THE SFPUC RIGHT-OF-WAY, THE CONTRACTOR SHALL COMPLY WITH ALL CONDITIONS ON THE SFPUC PERMIT. REFER TO SPECIFICATIONS FOR MORE DETAILS.

CONFORMLINE - STATION 60+10
MATCHLINE - STATION 62+80 SEE RIGHT
MATCHLINE - STATION 62+80

SEE LEFT
MATCHLINE - STATION 64+40
SEE SHEET 11

CAMASS CT (STARFLOWER ST TO END)
HONEYSUCKLE DRIVE (SFPUC TO 6320 HONEYSUCKLE DR) THIS PLAN SET INCLUDES DRAWINGS 2026B36 THROUGH 2026B53 ADDITIVE ALTERNATE BID NO. 7 5-12-2026 STOP STOP 1 22 50 XWW 20 80+00 90+00 100+00 101+00 102+00 103+00 SFPUC RIGHT-OF-WAY SEE NOTE NO. 2 BELOW. 104+00 CLARK AVENUE CONFORM LINE (TYP.) F/C 41' 1.5' 1.5' 22' SYCAMORE STREET 2 1380 WV WV BLUE BLUE WV WV S WV 65+00 66+00 E DRIVE 23 230 HONEYSUCKLE DRIVEHYACINTH
STREET 1. THE CONTRACTOR'S ATTENTION IS DIRECTED TO THE EXISTENCE OF OVERHEAD UTILITY LINES ON CLARK AVENUE. SEE GENERAL NOTE #9 ON SHEET 2. PROJECT NOTE: CITY OF NEWARK STREET IMPROVEMENTDESIGNED DRAWN REVIEWED REVIEWED DATE SHEET 11 OF 18 MC CITY DRAWING NO. MC PLANS HAVE BEEN FORMATTED TO PRINT FULL SIZE ON 11"X17" SHEET SCALE: 1" = 40' 0 10 30 20 40 PROJECT NO. CIPA1000005.FY2026 FY2026 ANNUAL ASPHALT CONCRETE STREET OVERLAY PROGRAM 6320 HONEYSUCKLE DR TO HYACINTH ST CLARK AVE (SYCAMORE ST TO SFPUC) MIKI TSUBOTA CITY ENGINEER P. E. 61648 DATE MAY 2026 2026B46 DESIGN ENGINEER'S STAMP AND 2. WHEN WORKING IN THE SFPUC RIGHT-OF-WAY, THE CONTRACTOR SHALL COMPLY WITH ALL CONDITIONS ON THE SFPUC PERMIT. SIGNATURE REFER TO SPECIFICATIONS FOR MORE DETAILS.

CONFORMLINE - STATION 80+10
MATCHLINE - STATION103+50
SEE SHEET 12
MATCHLINE - STATION 64+40
SEE SHEET 10
CONFORM LINE - STATION 66+70 THIS PLAN SET INCLUDES DRAWINGS 2026B36 THROUGH 2026B53 5-12-2026 103+00 105+00 106+00 107+00 108+00 SFPUC RIGHT-OF-WAY SEE NOTE NO. 2 BELOW. 104+00 CLARK AVENUE CONFORM LINE (TYP.) F/C WV WV BLUE BLUE WV WV WV S 108+00 109+00 110+00 111+00 112+00 CLARK AVENUE CONFORM LINE (TYP.) F/C IV(L) WV WV BLUE BLUE WV WV D S CITY OF NEWARK STREET IMPROVEMENTDESIGNED DRAWN REVIEWED REVIEWED DATE SHEET 12 OF 18 MC CITY DRAWING NO. MC PLANS HAVE BEEN FORMATTED TO PRINT FULL SIZE ON 11"X17" SHEET SCALE: 1" = 40' 0 10 30 20 40 PROJECT NO. CIPA1000005.FY2026 FY2026 ANNUAL ASPHALT CONCRETE STREET OVERLAY PROGRAM DESIGN ENGINEER'S STAMP AND SIGNATURE MIKI TSUBOTA CITY ENGINEER P. E. 61648 DATE MAY 2026 2026B47 1. THE CONTRACTOR'S ATTENTION IS DIRECTED TO THE EXISTENCE OF OVERHEAD UTILITY LINES ON TIMBER STREET. SEE GENERAL NOTE #9 ON PROJECT NOTE: SHEET 2.

MATCHLINE - STATION 103+50
SEE SHEET 11
MATCHLINE - STATION 108+50

SEE ABOVE
MATCHLINE - STATION 108+50

SEE BELOW
MATCHLINE - STATION 112+00
SEE SHEET 13

2. WHEN WORKING IN THE SFPUC RIGHT-OF-WAY, THE CONTRACTOR SHALL COMPLY WITH ALL CONDITIONS ON THE SFPUC PERMIT. REFER TO SPECIFICATIONS FOR MORE DETAILS. CLARK AVE (SFPUC TO 6564 CLARK AVE) THIS PLAN SET INCLUDES DRAWINGS 2026B36 THROUGH 2026B53 5-12-2026 12' TS TS TS 32' 20' 112+00 113+00
CHERRY STREET CLARK AVENUE CONFORM LINE (TYP.) F/C XWW 935 IV(R) 2 IV(L) 2 22 100 38 100 MATCHLINE - STATION 112+00
SEE SHEET 12
CONFORMLINE - STATION 113+64 1. THE CONTRACTOR'S ATTENTION IS DIRECTED TO THE EXISTENCE OF OVERHEAD UTILITY LINES ON CLARK AVENUE. SEE GENERAL NOTE #9 ON SHEET 2. PROJECT NOTE: CITY OF NEWARK STREET IMPROVEMENTDESIGNED DRAWN REVIEWED REVIEWED DATE SHEET 13 OF 18 MC CITY DRAWING NO. MC PLANS HAVE BEEN FORMATTED TO PRINT FULL SIZE ON 11"X17" SHEET SCALE: 1" = 40' 0 10 30 20 40 PROJECT NO. CIPA1000005.FY2026 FY2026 ANNUAL ASPHALT CONCRETE STREET OVERLAY PROGRAM MIKI TSUBOTA CITY ENGINEER P. E. 61648 DATE MAY 2026 2026B48 DESIGN ENGINEER'S STAMP AND SIGNATURE CLARK AVE (6564 CLARK AVE TO CHERRY ST) THIS PLAN SET INCLUDES DRAWINGS 2026B36 THROUGH 2026B53 5-12-2026

WV WV WV WV WV WV WV WV WV WV WVWV D D D
STOP BLUE XWW 25 22 50 STOP 1 S CONFORM LINE (TYP.) F/C 41' 1.5' 1.5' CENTRAL COURT 115+00 116+00 117+00 118+00 22'

CENTRAL AVENUJE
WELLS AVENUE 120+00
STOP XWW 25 STOP 1 22 50 ELM STREET 1.5' 41' 1.5'22' 121+00 122+00 123+00S WV WV CONFORM LINE - STATION 123+38 CITY OF NEWARK STREET IMPROVEMENTDESIGNED DRAWN REVIEWED REVIEWED DATE SHEET 14 OF 18 MC CITY DRAWING NO. MC PLANS HAVE BEEN FORMATTED TO PRINT FULL SIZE ON 11"X17" SHEET SCALE: 1" = 40' 0 10 30 20 40 CONFORMLINE - STATION 115+10 1. THE CONTRACTOR'S ATTENTION IS DIRECTED TO THE EXISTENCE OF OVERHEAD UTILITY LINES ON ELM STREET. SEE GENERAL NOTE #9 ON SHEET 2. PROJECT NOTE:

CONFORMLINE - STATION 120+10 PROJECT NO. CIPA1000005.FY2026 FY2026 ANNUAL ASPHALT CONCRETE STREET OVERLAY PROGRAM CENTRAL CT (CENTRAL AVE TO END) ELM ST (WELLS AVE TO 37367 ELM ST) MIKI TSUBOTA CITY ENGINEER P. E. 61648 DATE MAY 2026 2026B49 DESIGN ENGINEER'S STAMP AND SIGNATURE THIS PLAN SET INCLUDES DRAWINGS 2026B36 THROUGH 2026B53 CONFORM LINE - STATION 118+85
ADDITIVE ALTERNATE BID NO. 5 (ADDENDUM 1)
5-12-2026
STOP 1 STOP XWW 20 22 50 WV D S S CHESTNUT STREET CONFORM LINE (TYP.) F/C 1.5' 37' 1.5' 20' THORNTON AVENUE 200+00 201+00 202+00 203+00 204+00 205+00 WVWV S S 210+00 211+00 212+00 213+00 214+00 CONFORM LINE (TYP.) F/C CHARMWOOD COURT EDGEWATER DRIVE 33' 18' 1.5' 1.5' CITY OF NEWARK STREET IMPROVEMENTDESIGNED DRAWN REVIEWED REVIEWED DATE SHEET 15 OF 18 MC CITY DRAWING NO. MC PLANS HAVE BEEN FORMATTED TO PRINT FULL SIZE ON 11"X17" SHEET SCALE: 1" = 40' 0 10 30 20 40 CONFORMLINE - STATION 200+10 1. THE CONTRACTOR'S ATTENTION IS DIRECTED TO THE EXISTENCE OF OVERHEAD UTILITY LINES ON CHESTNUT STREET. SEE GENERAL NOTE #9 ON PROJECT NOTE: PROJECT NO. CIPA1000005.FY2026 FY2026 ANNUAL ASPHALT CONCRETE STREET OVERLAY PROGRAM CHESTNUT ST (THORNTON AVE TO JUNIPER AVE) CHARMWOOD CT (EDGEWATER DR TO END) MIKI TSUBOTA CITY ENGINEER P. E. 61648 DATE MAY 2026 2026B50 DESIGN ENGINEER'S STAMP AND SIGNATURE THIS PLAN SET INCLUDES DRAWINGS 2026B36 THROUGH 2026B53 CONFORM LINE - STATION 205+53 SHEET 2.

CONFORMLINE - STATION 210+10
CONFORMLINE - STATION 214+50 ADDITIVE ALTERNATE BID NO. 6 5-12-2026 BLUE
WV
WVWV
S S SD 250+00 251+00 252+00 253+00 254+00 255+00 256+00 CONFORM LINE (TYP.) F/C

BETTENCOURT STREET
DRIVE
18' 33'

1.5'

1.5'

TREE BURNING
CRESTMONT AVENUE BLUE WV WV WV S 256+00 257+00 CRESTMONT AVENUE 258+00 CONFORM LINE (TYP.) F/C 33' 1.5' 1.5' 18' DRIVE

INVERNESS
CONFORM LINE - STATION 258+95 CITY OF NEWARK STREET IMPROVEMENTDESIGNED DRAWN REVIEWED REVIEWED DATE SHEET 16 OF 18 MC 2026B51 CITY DRAWING NO. MC PLANS HAVE BEEN FORMATTED TO PRINT FULL SIZE ON 11"X17" SHEET SCALE: 1" = 40' 0 10 30 20 40 MAY 2026 SEE ABOVE PROJECT NO. CIPA1000005.FY2026 FY2026 ANNUAL ASPHALT CONCRETE STREET OVERLAY PROGRAM CRESTMONT AVE THIS PLAN SET INCLUDES DRAWINGS 2026B36 THROUGH 2026B53 (BETTENCOURT ST TO END) DESIGN ENGINEER'S STAMP AND SIGNATURE MIKI TSUBOTA CITY ENGINEER P. E. 61648 DATE CONFORMLINE - STATION 250+10
MATCHLINE - STATION 255+90
SEE BELOW 1. THE CONTRACTOR'S ATTENTION IS DIRECTED TO THE EXISTENCE OF OVERHEAD UTILITY LINES ON CRESTMONT AVENUE. SEE GENERAL NOTE #9 ON SHEET 2. PROJECT NOTE:

MATCHLINE - STATION 255+90 ADDITIVE ALTERNATE BID NO. 4 ADDITIVE ALTERNATE BID NO. 4 5-12-2026 GUM COURT CONFORM LINE (TYP.) F/C
PEACHTREE AVENUE SWV WV 270+00 271+00 290+00 291+00 SILK COURT SWV WV

PEACHTREE AVENUE
CONFORM LINE (TYP.)
F/C
CONFORM LINE (TYP.) F/C REDWOOD COURT S WV WV
MAYHEWS LANDING ROAD 300+00 301+00 CITY OF NEWARK STREET IMPROVEMENTDESIGNED DRAWN REVIEWED REVIEWED DATE SHEET 17 OF 18 MC CITY DRAWING NO. MC PLANS HAVE BEEN FORMATTED TO PRINT FULL SIZE ON 11"X17" SHEET SCALE: 1" = 40' 0 10 30 20 40 CONFORMLINE - STATION 270+10 PROJECT NO. CIPA1000005.FY2026 FY2026 ANNUAL ASPHALT CONCRETE STREET OVERLAY PROGRAM GUM CT (PEACHTREE AVE TO END) MIKI TSUBOTA CITY ENGINEER P. E. 61648 DATE MAY 2026 2026B52 DESIGN ENGINEER'S STAMP AND SIGNATURE CONFORMLINE - STATION 300+10
CONFORMLINE - STATION 271+50
CONFORMLINE - STATION 290+10
CONFORMLINE - STATION 291+87
CONFORMLINE - STATION 301+95
SILK CT (PEACHTREE AVE TO END) REDWOOD CT (MAYHEWS LANDING RD TO END) THIS PLAN SET INCLUDES DRAWINGS 2026B36 THROUGH 2026B53 ADDITIVE ALTERNATE BID NO. 1 ADDITIVE ALTERNATE BID NO. 2 ADDITIVE ALTERNATE BID NO. 3 5-12-2026 concrete pavement. or creeks. Collect sand and return it to the stockpile, or dispose of it as trash. from sand sealing into gutters, storm drains,
Comply with City Ordinances for recycling construction materials, wood, gyp board, pipe, etc.

Runoff from streets and other paved areas is a major source of pollution and damage to creeks and the SanFrancisco Bay. Construction activities can directly affect the health of creeks and the Bay unless contractors and crews plan ahead to keep dirt, debris, and other construction waste away from storm drains and localcreeks. Following these guidelines and the project specifications will ensure your compliance with City of Newark requirements.

Storm drain polluters may be liable for fines of $10,000 or more per day! Make sure your crews and subs do the job right!
Clean Bay Blue Printáááá ááá áááá á ááá áá áá ááá áááá áááááááááááá what should be done, and manage disposal of cntaminated soil according to their instructions. underground tanks or pipes, or buried debris), call the Engineer for help in determining If you suspect contamination (from site history, discoloration, odor, texture, abandoned fiber rolls down-slope until soil is secure. growing grasses as soon as possible. Place erosion control fabric, or seed with fast- prevent erosion by securing the soil with If you disturb a slope during construction, existing vegetation whenever possible. erosion control. Minimize disturbance to Mature vegetation is the best form of Public Works Inspector in the Field. by permit and as approved by the City are only allowed during dry weather Earth moving activities Do not use water to wash down fresh asphalt Do not sweep or wash down excess sand with sand/gravel bags, or earthen berms. Protect gutters, ditches, and drainage courses slurry seal, or fog seal. when paving or applying seal coat, tack coat, Always cover storm drain inlets and manholes If saw cut slurry enters a catch basin, clean it up immediately. are finished in one location or at the end of each work day (whichever is sooner!). Shovel, absorb, or vacuum saw-cut slurry and pick up all waste as soon as you Use plastic sheeting (Visqueen) to keep slurry out of the storm drain system. Always completely cover and barricade storm drain inlets when saw cutting. Saw cutting Paving/asphalt work off the site. Use fiber rolls, silt fences, or other control measures to minimize the flow of silt Transfer to dump trucks should take place on the site, not in the street. Keep excavated soil on the site where it will not collect in the street. Earthwork & contaminated soils Contaminated groundwater must be treated or hauled off-site for proper disposal. Consult with the Engineer to determine what testing is required and how to interpret results. In areas of known contamination, testing is required prior to reuse or discharge of groundwater. or storm drain. Filtration or diversion through a basin, tank, or sediment trap may be required. Be sure to notify and obtain approval from the Engineer before discharging water to a street, gutter, extent possible. or another on-site purpose to the greatest Reuse water for dust control, irrigation, Dewatering operations steam cleaning equipment, etc. on-site using soaps, solvents, degreasers, Do not clean vehicles or equipment storm drains, or creeks. rinse water to run into gutters, streets, bermed area that will not allow on site, clean with water only in a If you must clean vehicles or equipment is big enough to prevent runoff. in a bermed area or over a drip pan that Fuel and maintain vehicles on site only promptly. until repairs are made; repair leaks frequently. Use drip pans to catch leaks Inspect vehicles and equipment for leaks maintenance & cleaning Vehicle and equipment Report any hazardous materials spills immediately! Dial 911. Never wash spilled material into a gutter, street, storm drain, or creek! to prevent leaks and spills from reaching the gutter, street, or storm drain. When spills or leaks occur, contain them immediately and be particularly careful the construction site at all times. Keep a stockpile of spill cleanup materials (rags, absorbents, etc. ) available at Spill prevention and control Be sure to arrange for appropriate disposal of all hazardous wastes. rain is forecasted within 24 hours. careful not to use more than necessary. Do not apply chemicals outdoors when Follow manufacturer's application instructions for hazardous materials and be Store hazardous materials and wastes in water tight containers, store in and federal regulations. thinners, solvents, fuel, oil, and antifreeze) in accordance with city, county, state, Label all hazardous materials and hazardous wastes (such as pesticides, paints, Hazardous materials management Repair or replace leaking dumpsters promptly. Check dumpsters regularly for leaks and to make sure they are not overfilled. Recycle all asphalt, concrete, and aggregate base material from demolition activities. work areas with water! Sweep or vacuum streets and other paved areas daily. Do not wash down streets or Use (but don't overuse) reclaimed water for dust control as needed. catch basins. All construction material must be covered with a tarp and contained Sand, dirt, and similar materials must be stored at least 10 feet (3 meters) from Non-hazardous materials management Materials storage & spill cleanup á hazardous waste. Dispose of oil-based paint sludge and unusable thinner as Filter paint thinners and solvents for reuse whenever possible. Paint out excess oil-based rollers, or containers in a sink. paint before rinsing brushes, Paint out excess water-based materials in a gutter or street! Never rinse paint brushes or Painting disposal off site. remove it for appropriate aggregate concrete and from washing exposed Collect the wash water or onto the surrounding areas. areas that will not allow discharge of wash water onto the underlying soil Wash out concrete equipment/trucks off-site or into contained washout storm drain. and away from drainage areas. These materials must never reach a Store concrete, grout, and mortar under cover, on pallets, storage & waste disposal Concrete, grout, and mortar For references and more detailed information: www.cleanwaterprogram.org www.cabmphandbooks.com á á Dispose of all containment and cleanup materials properly. ááto prevent further tracking. Sweep or vacuum any street tracking immediately and secure sediment source entrances and exits to sufficiently control erosion and sediment discharges from site Establish and maintain effective perimeter controls and stabilize all construction Construction Entrances and Perimeter and tracking off site. or during wet weather or when rain is forecasted. appropriate secondary containment, and cover them at the end of every work day Cover all dumpsters with a tarp at the end of every work day or during wet weather. áwith a perimeter control during wet weather or when rain is forecasted or when not actively being used within 14 days. áthe site. Run-on from off site shall be directed within the site, and all runoff that discharges from Effectively manage all run-on, all runoff away from all disturbed areas or shall collectively be in compliance. ááwithin 2 days of forecasted rain and during wet weather. Discontinue the application of any erodible landscape material rain is forecasted or when not actively being used within 14 days. materials (mulch, compost, fertilizers, etc.) during wet weather or when Contain, cover, and store on pallets all stockpiled landscape Landscape Materials paint before cleaning brushes in thinner. CITY OF NEWARK STREET IMPROVEMENTDESIGNED DRAWN REVIEWED REVIEWED DATE SHEET 18 OF 18 MC CITY DRAWING NO. MC PLANS HAVE BEEN FORMATTED TO PRINT FULL SIZE ON 11"X17" SHEET CLEAN BAY BLUE PRINT PROJECT NO. CIPA10005.FY2026 FY2026 ANNUAL ASPHALT CONCRETE STREET OVERLAY PROGRAM DESIGN ENGINEER'S STAMP AND SIGNATURE MIKI TSUBOTA CITY ENGINEER P. E. 61648 DATE MAY 2026 2026B53 THIS PLAN SET INCLUDES DRAWINGS 2026B36 THROUGH 2026B53 5-12-2026

CITY OF NEWARK

PUBLIC WORKS

NOTICE TO CONTRACTORS

SPECIFICATIONS

PROPOSAL AND CONTRACT
FOR
FY2026 ANNUAL ASPHALT CONCRETE

STREET OVERLAY PROGRAM
(PHASE 2)
Project No. CIPA10005.FY2026
Bid Opening: 11:00 a.m., Tuesday, June 2, 2026
For use in conjunction with the State of California,
Department of Transportation Standard Specifications and Standard Details dated May 2006; Equipment Rental Rates and Labor Surcharge Rates

________________________
Miki Tsubota, P.E. 61648
37101 Newark Boulevard, Newark, California

TABLE OF CONTENTS
NOTICE TO CONTRACTORS.................................................................................... N/A SECTION 1. SPECIFICATIONS AND PLANS ............................................................. 1 1-1 STANDARD SPECIFICATIONS .............................................................. 1 1-2 DEFINITIONS.......................................................................................... 2 SECTION 2. PROPOSAL REQUIREMENTS AND CONDITIONS............................... 3 2-1.01 GENERAL................................................................................................ 3 2-1.02 REQUIRED LISTING OF PROPOSED SUBCONTRACTORS................ 3 2-1.03 REQUIRED STATEMENT OF BIDDER’S FINANCIAL RESPONSIBILTY, TECHNICAL ABILITY, AND EXPERIENCE.............................................. 3 2-1.04 BID PROTEST......................................................................................... 4 SECTION 3. AWARD AND EXECUTION OF CONTRACT........................................... 5 3-1.01 GENERAL................................................................................................. 5 3-1.02 AWARD OF CONTRACT.......................................................................... 5 3-1.03 BONDS AND BUSINESS LICENSE......................................................... 5 SECTION 4. BEGINNING OF WORK, TIME OF COMPLETION AND LIQUIDATED DAMAGES................................................................................................. 7 SECTION 5. GENERAL ................................................................................................ 8 5-1.01 PREVAILING WAGE ................................................................................ 8 5-1.02 EXTRA WORK.......................................................................................... 8 5-1.03 ARBITRATION.......................................................................................... 8 5-1.04 SOUND CONTROL REQUIREMENTS...................................................... 9 5-1.05 PROJECT APPEARANCE........................................................................ 9 5-1.06 INSURANCE............................................................................................. 9 5-1.07 INSPECTION........................................................................................... 14 5-1.08 PUBLIC CONVENIENCE........................................................................ 15 5-1.09 UNDERGROUND SERVICE ALERT...................................................... 15 5-1.10 PUBLIC SAFETY.................................................................................... 15 5-1.11 HIGHWAY CONSTRUCTION EQUIPMENT........................................... 15 5-1.12 HOURS OF OPERATION....................................................................... 15 5-1.13 PAYMENTS............................................................................................. 15 5-1.14 GUARANTY............................................................................................. 16 5-1.15 SURFACE MINING AND RECLAMATION ACT ..................................... 16 5-1.16 (BLANK).................................................................................................. 16 5-1.17 SAFETY AND HEALTH PROVISIONS. …………………………………….16
SECTION 6. (BLANK) ................................................................................................. 17 SECTION 7. (BLANK) ................................................................................................. 17 SECTION 8. MATERIALS........................................................................................... 18 8-1.01 GENERAL............................................................................................... 18 8-1.02 CERTIFICATES OF COMPLIANCE ....................................................... 18 SECTION 9. DESCRIPTION OF WORK..................................................................... 18 9-1.01 GENERAL............................................................................................... 18 9-1.02 DRAWINGS............................................................................................ 18 SECTION 10. CONSTRUCTION DETAILS................................................................. 20 10-1.01 ORDER OF WORK................................................................................. 20 10-1.02 LOCATION OF WORK ........................................................................... 23 10-1.03 CONSTRUCTION AREA SIGNS............................................................ 23 10-1.04 MAINTAINING TRAFFIC AND TRAFFIC CONTROL ............................. 25 10-1.05 OBSTRUCTIONS ................................................................................... 29 10-1.06 COOPERATION ...................................................................................... 30 10-1.07 DUST CONTROL ................................................................................... 31 10-1.08 EXISTING HIGHWAY FACILITIES......................................................... 32 10-1.09 WATERING ............................................................................................ 36

10.1.10 SURVEY STAKING ................................................................................. 37

10.1.11 ASPHALT CONCRETE GRINDING ........................................................ 37

10.1.12 PATCH PAVING...................................................................................... 41 10-1.13 TRAFFIC SIGNAL LOOP REPLACEMENT............................................. 46 10-1.14 (BLANK)................................................................................................... 49 10-1.15 ASPHALT CONCRETE ........................................................................... 49 10-1.16 RECLAIMED ASPHALT PAVEMENT..................................................... 55 10-1.17 CONFORMING TO EXISTING IMPROVEMENTS ................................. 55

10.1.18 TEMPORARY PAVEMENT DELINEATION............................................. 56

10.1.19 (BLANK)................................................................................................... 56

10.1.20 PAVEMENT MARKERS, TRAFFIC STRIPING, AND LEGENDS............ 56

10.1.21 WATER POLLUTION CONTROL ............................................................ 58

10.1.22 CONSTRUCTION AND DEMOLITION DEBRIS MANAGEMENT ........... 64

10.1.23 FINAL CLEANUP..................................................................................... 65 MAPS AND DETAILS ................................................................................................... 66 TRUCK ROUTE MAP .............................................................................................. 67 RESIDENTIAL GARBAGE PICK-UP SCHEDULE MAP.......................................... 68 NO PARKING SIGN................................................................................................. 69 CITY OF NEWARK STANDARD DETAILS ............................................................. 70 TRAFFIC SIGNAL PLAN (CLARK AVENUE AT CHERRY STREET)...................... 72

PAVEMENT MARKERS, TRAFFIC LANES AND PAVEMENT MARKINGS
DETAILS.................................................................................................................. 73 ALAMEDA COUNTY WATER DISTRICT SPECIFICATIONS AND DETAILS......... 83 UNION SANITARY DISTRICT DETAILS................................................................. 88 PROPOSAL TO THE CITY OF NEWARK..................................................................... 90 UNIT PRICE SCHEDULE ............................................................................................. 91 CERTIFICATIONS AND SIGNATURES........................................................................ 96 CERTIFICATIONS - GENERAL............................................................................... 96 MINOR INFORMALITIES ........................................................................................ 96 PROPOSAL FORM.................................................................................................. 96 BIDDER’S GUARANTEE......................................................................................... 96 ADDENDA ............................................................................................................... 96 ADDITIONAL FORMS REQUIRED.......................................................................... 96 TITLE 49, CODE OF FEDERAL REGULATIONS, PART 29 DEBARMENT, AND SUSPENSION CERTIFICATION............................................................................. 97 NON-COLLUSION DECLARATION......................................................................... 98 LICENSE INFORMATION ....................................................................................... 98 LIST OF SUBCONTRACTORS ............................................................................... 98 BIDDER’S STATEMENT OF FINANCIAL RESPONSIBILITY, TECHNICAL ABILITY, AND EXPERIENCE................................................................................ 100 SIGNATURE BLOCK............................................................................................. 101 BIDDER’S BOND ........................................................................................................ 102 AGREEMENT (PUBLIC WORKS CONTRACT).......................................................... 104 PERFORMANCE BOND............................................................................................. 107 PAYMENT BOND........................................................................................................ 109 GUARANTY ................................................................................................................ 111 WASTE MANAGEMENT PLAN .................................................................................. 113