2. Authorized entrants are safeguarded from existing or potential hazards through the use of Personal Protective Equipment (PPE); and
3. All procedures of this policy are being followed.
The permit space shall be appropriately isolated from other work activity by means of signs and barriers as necessary.
The permit space shall be purged, made inert, flushed, or ventilated, as necessary, using appropriate equipment to eliminate or control atmospheric hazards.
Pedestrian, vehicle, or other barriers shall be provided as necessary to protect entrants from external hazards and to ensure that conditions in the permit space are acceptable for entry throughout the authorized entry period, provided that all monitoring, entry procedures, and attending as specified in this program are followed.
At least one employee shall stand by outside the confined space, ready to assist in case of an emergency. At least one additional employee, who may have other duties, shall be within sight of or on call for the standby employee(s).
The standby employee shall have appropriate, approved respiratory protective equipment, including an independent source of breathing air available for immediate use.
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A standby employee (or employees) protected as described above may enter the confined space but only in case of emergency and only after alerting at least one additional employee outside of the confined space of the existence of an emergency and of the standby employee’s intent to enter the confined space.
NOTHING IN THIS SECTION IS MEANT TO PRECLUDE FIRST RESPONDERS FROM PERFORMING EMERGENCY RESCUE ACTIVITIES BEFORE AN ENTIRE TEAM HAS ASSEMBLED.
When entry must be made through a top opening, the following requirements shall apply:
1. The safety belt shall be of the harness type that suspends a person in an upright position.
2. A hoisting device or other effective means shall be provided for lifting employees out of the space.
Permit Space Condition Evaluation
Conditions in the permit space shall be tested to determine whether acceptable entry conditions exist before entry is authorized. If isolation of the space is infeasible because the space is large or is part of a continuous system (such as a sewer), pre-entry testing shall be performed to the extent feasible before entry is authorized. If entry is authorized, entry conditions shall be continuously monitored in the areas where authorized entrants are working.
The permit space shall be tested or monitored as necessary to determine if acceptable entry conditions are being maintained during the course of entry operations; and Before any employee enters the space, the internal atmosphere shall be tested with a calibrated directreading instrument for the following conditions in the order given:
1. Oxygen content,
2. Flammable gases and vapors, and
3. Potential toxic air contaminants.
There may be no hazardous atmosphere in the space at any time while any employee is inside.
However, continuous forced-air ventilation shall be used, as follows:
1. An employee may not enter the space until the forced-air ventilation has eliminated any hazardous atmosphere;
2. The forced-air ventilation shall be so directed as to ventilate the immediate areas where an employee is or will be present within the space and shall continue until all employees have left the space;
3. The air supply for the forced-air ventilation shall be from a clean source and may not increase the hazards in the space.
The atmosphere within the space shall be periodically tested, as necessary, to ensure that continuous forced-air ventilation prevents the accumulation of a hazardous atmosphere. If a hazardous atmosphere is detected during entry, each employee shall immediately leave the space. The space shall be evaluated to determine how the hazardous atmosphere developed, and measures shall be implemented to protect employees from it before any subsequent entry occurs. An oxygen-deficient atmosphere is one containing less than 19.5 percent oxygen by volume. An oxygen-enriched atmosphere is one with more than 23.5 percent oxygen by volume.
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The entry supervisor shall verify that the space is safe for entry and that pre-entry measures have been taken by providing a written certification that includes the date, the location of the space, and the certifying person's signature. The certification shall be completed before entry and made available to each employee entering the space.
Permit Space Attendant Procedures
The City will station at least one attendant outside the permit space where entry is allowed, throughout the entire duration of entry operations.
Active Role Designations, Duties, and Training
The City will provide training so that all designated employees acquire the knowledge, skills, and understanding necessary to safely perform their assigned duties in accordance with permit-required confined space entry procedures. This training is provided at the following times:
• Before assignment to duties.
• When changes in permit-required space hazards occur on which the employee has not been trained.
• Before changing the employee’s duty assignment.
• If the City suspects that the employee has strayed from the trained procedure or lacks sufficient knowledge, the employee will undergo retraining.
The following categories of employees are designated employees, and their duties are listed below:
*Supply names for each category
1. Authorized Entrants: _____________________________________________________________ ______________________________________________________________________________
2. Attendants: ____________________________________________________________________ ______________________________________________________________________________
3. Entry Supervisors: _______________________________________________________________ ______________________________________________________________________________
4. Rescue and Emergency Service Employees: ___________________________________________ ______________________________________________________________________________
NOTHING IN THIS SECTION IS MEANT TO PRECLUDE FIRST RESPONDERS OR RESCUERS FROM PERFORMING EMERGENCY RESCUE ACTIVITIES BEFORE AN ENTIRE TEAM HAS ASSEMBLED.
Authorized Entrants
Authorized entrants of a permit-required confined space are trained to the extent that they know the hazards they may face, can recognize signs or symptoms of exposure, and understand the consequences of exposure to hazards. Entrants know how to use any needed equipment, communicate with attendants as necessary, alert attendants to the warning signs or the existence of a hazardous condition, and exit as quickly as possible whenever ordered or alerted (by alarm, warning sign, or prohibited condition) to do so.
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Only the area supervisor may authorize an employee to enter a tank within the permit area. The area supervisor must determine that conditions in the confined area meet permit requirements before authorizing entry.
Attendants
Attendants for a confined space understand its hazards and recognize the effects of potential exposures.
They continuously track authorized entrants, remain outside until relieved, and communicate with entrants as needed to monitor their status. Attendants oversee activities both inside and outside the permit space, issuing exit orders if necessary, calling rescuers if required, preventing unauthorized access, and performing non-entry rescues when needed. They do not take on other duties that could interfere with their primary responsibility to monitor and ensure the safety of authorized entrants during a permit-required confined space entry.
The area supervisor shall designate an attendant to maintain communication with employees working in confined spaces using the employer-specified means to ensure their safety. An effective means of communication between employees inside a confined space and a standby employee shall be provided and used whenever respiratory protective equipment is required or whenever employees inside a confined space are out of sight of the standby employee(s). All affected employees shall be trained in the use of such a communication system, and the system shall be tested before each use to confirm its effective operation. Communication between the attendant and entrant(s) shall be maintained throughout entry. Methods of communication that the permit may specify include voice, voice-powered radio, tapping or rapping codes on tank walls, and signaling tugs on a rope.
The attendant may not enter any permit-entry confined space to rescue an entrant or for any other reason unless authorized by the rescue procedure. Even then, the attendant may enter only after calling the rescue team and being relieved by another worker acting as the attendant.
Entry Supervisor(s)
An entry supervisor is responsible for issuing confined space permits and must understand the hazards associated with confined spaces, ensure all tests are completed, confirm that procedures and equipment are in order before signing a permit, terminate entry when needed, cancel permits as appropriate, and verify that rescue services are available with functional means to summon them.
Supervisors are also tasked with removing any unauthorized individuals who enter the confined space.
Training
The City will offer training to ensure all employees gain the understanding, knowledge, and skills needed to perform their duties safely. Training will be provided to each affected employee:
• Whenever there is a change in permit space operations that presents a hazard for which an employee has not previously been trained.
• Whenever the City has reason to believe that there are deviations from the permit space entry procedures or that there are inadequacies in the employee’s knowledge of or use of these procedures.
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• The training shall establish employee proficiency in required duties and introduce new or revised procedures, as necessary.
• The City shall certify that the required training has been completed. The certification shall include each employee’s name, the signatures or initials of the trainers, and the training dates.
The certification shall be available for inspection by employees and their authorized representatives.
Entry Permit System
Before entry is permitted, the authorized employee(s) must record the completion of all required preentry measures by issuing an entry permit.
The entry supervisor listed on the permit must sign it to authorize entry before it begins.
The completed permit is provided to all authorized entrants upon entry, either by posting it at the entry portal or by another equally effective method, so they can verify that pre-entry preparations are complete.
The permit's duration must not surpass the time needed to complete the specific task or job listed on it.
The entry supervisor shall terminate entry and cancel the entry permit when:
1. The entry operations covered by the entry permit have been completed; or
2. A condition that is not allowed under the entry permit arises in or near the permit space.
The City will retain each canceled entry permit for at least one year to support the required annual review of the permit-required confined space policy. Any problems encountered during an entry operation shall be recorded on the pertinent permit so that appropriate revisions to the permit space policy can be made.
An entry permit that authorizes entry to a permit space must include:
1. Identification of the space;
2. Purpose of the entry;
3. Date and duration of the permit;
4. A list of authorized entrants, by name;
5. Names of current attendants and the entry supervisor;
6. A list of hazards in the permit space;
7. A list of measures to isolate the permit space and eliminate or control the hazards;
8. The acceptable entry conditions;
9. The results of tests initiated by the person(s) performing the tests;
10. Communication procedures for attendants and entrants;
11. Any required equipment (such as respirators, communications, alarms, etc.);
12. Any other necessary information.
The entry permit that documents compliance and authorizes entry to the permit space will specify the authorized entrants, either by name or through other means, such as a roster or a tracking system. This allows the attendant to quickly and accurately identify who is inside the permit space during the permit's validity.
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Multiple Employer Entry Procedures
If several organizations plan to enter a permit-required confined space with the City, a pre-entrance meeting must be held with the entry supervisors from all involved groups. During this meeting, all entry procedures and concerns will be discussed, agreed upon, and documented in the permit.
Post-operations Procedures
The City will revoke the permit and close the permit space once entry operations are finished.
Review Procedures
The City designee will evaluate entry operations if there are concerns that the measures under the permit space policy might not ensure employee safety. The City will amend the policy to address any identified deficiencies before approving future entries.
Examples of circumstances requiring the review of the permit space program may include: (1) any unauthorized entry of a permit space; (2) the detection of a permit space hazard not covered by the permit; (3) the detection of a condition prohibited by the permit; (4) the occurrence of an injury or nearmiss during entry; (5) a change in the use or configuration of a permit space; (6) employee complaints about the effectiveness of the policy.
The City will review its permit space policy annually, using canceled permits from the past 12 months to identify hazards. This review will be conducted within 1 year of each entry and revised as needed to ensure employee protection. If no entries occur during 12 months, no review will be conducted.
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CONFINED SPACE ENTRY PERMIT
DATE & TIME ISSUED: ________________________________________ a.m. / p.m.
DATE & TIME EXPIRES: _______________________________________ a.m. / p.m.
JOB SITE / SPACE I.D.: ________________________________________ JOB SUPERVISOR: ___________________________________________ EQUIPMENT TO BE WORKED ON: __________________________________________________________ _____________________________________________________________________________________ WORK TO BE PERFORMED: _______________________________________________________________ _____________________________________________________________________________________ STANDBY PERSONNEL: __________________________________________________________________
1. Atmospheric Checks:
a. Time: _______; O2 ______%; LEL _________%; LFL _________%; Toxic ______PPM
2. Tester’s Name & Signature: ________________________________________________________
3. Source Isolation (No Entry): N/A YES NO N/A YES NO
a. Pumps or lines blinded: ( ) ( ) ( ) Disconnected or Blocked: ( ) ( ) ( ) b. Ventilation Modification: ( ) ( ) ( ) Natural Ventilation Only: ( ) ( ) ( )
4. Atmospheric Check After Isolation and Ventilation: TIME: ______________ a. O2 _______________% (>19.5%)
b. LEL ______________% (LFL <10%)
c. Toxic ____________PPM (<10 PPM H2S)
5. Tester’s Name & Signature: ________________________________________________________
6. Communications Procedures: ______________________________________________________ ______________________________________________________________________________
7. Rescue Procedures: ______________________________________________________________ ______________________________________________________________________________
8. Entry, Standby, and Backup Persons: YES NO
a. Successfully completed required training? ( ) ( )
b. Is training current? ( ) ( )
9. Equipment: YES NO N/A
a. Direct reading gas monitor testing? ( ) ( ) ( )
b. Safety harness and lifelines for entry
and standby persons in place? ( ) ( ) ( )
c. Hoisting equipment? ( ) ( ) ( )
d. Powered communications? ( ) ( ) ( )
e. SCBAs for entry and standby personnel? ( ) ( ) ( )
f. Protective clothing? ( ) ( ) ( )
g. All electric equipment listed Class I,
Division I, Group D, and Non-Sparking
tools? ( ) ( ) ( )
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10. Periodic Atmospheric Tests:
a. Time: ______; O2 ______%; LEL ________%; LFL _______%; Toxic ________PPM b. Time: ______; O2 ______%; LEL ________%; LFL _______%; Toxic ________PPM c. Time: ______; O2 ______%; LEL ________%; LFL _______%; Toxic ________PPM d. Time: ______; O2 ______%; LEL ________%; LFL _______%; Toxic ________PPM e. Time: ______; O2 ______%; LEL ________%; LFL _______%; Toxic ________PPM We have reviewed the work authorized by this permit and the information contained herein. Written instructions and safety procedures have been received and are understood. Entry cannot be approved if any squares are marked in the “NO” column. This permit is not valid unless all appropriate items are completed.
Permit Prepared By: ______________________________________________ (Supervisor) (Name & Signature)
Approved By: ___________________________________________________ (Manager) (Name & Signature)
Reviewed By: ___________________________________________________ (Department Head) (Name & Signature)
NOTHING IN THIS SUPPLEMENTAL SECTION IS MEANT TO PRECLUDE FIRST RESPONDERS FROM PERFORMING EMERGENCY RESCUE ACTIVITIES BEFORE AN ENTIRE TEAM HAS ASSEMBLED.
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SECTION 24 – SELF INSPECTION CHECKLIST
Purpose
The purpose of this Self-Inspection Policy is to establish a proactive, systematic method for identifying, evaluating, and eliminating workplace hazards across all City of Newman facilities, field operations, and public works infrastructure.
In alignment with the City’s core commitment to employee health and welfare, this policy integrates a comprehensive SELF-INSPECTION CHECKLIST into daily municipal routines. This standardizes our compliance with Cal/OSHA mandates.
Regular execution of this policy ensures that operational equipment, public walkways, physical spaces, and chemical management systems comply with or exceed Cal/OSHA safety regulations, thereby preventing occupational injuries and illnesses.
Scope
This policy and the accompanying checklist apply to all City of Newman departments, municipal buildings, satellite yards, and field operations, including but not limited to:
• Administration & Finance
• Public Works (Streets, Water, Wastewater, and Parks)
• Community Development, Recreation, & Buildings
• Public Safety (Police and Fire Departments
Policy and Procedures
Scheduled Periodic Inspections
• Frequency: Department Heads or their designated safety representatives must conduct safety self-inspections using the approved checklist at least quarterly. • Increased Frequency: Inspections will occur immediately whenever new processes, substances, equipment, or machinery are introduced, or when a previously unrecognized hazard is identified.
Checklist Utilization and Customization
• Relevance: The attached Self-Inspection Checklist serves as a baseline standard for City properties.
• Modifications: Supervisors are authorized to skip sections that do not apply to their specific field or facility (e.g., abrasive grinders or chemical exposures in purely administrative areas).
However, each section must be explicitly reviewed before omission.
Hazard Correction and Action Tracking
• Immediate Remediation: Any safety deficiency marked as non-compliant on the checklist must be corrected immediately if it is safe and practical to do so.
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• Work Orders: Hazards that cannot be immediately resolved must be documented on a Department Maintenance Request or City Work Order. These must be prioritized based on risk level and severity.
• Imminent Hazards: If an inspection reveals a condition that poses an imminent hazard to life or limb, the affected equipment or area must be locked out, tagged out, or closed off immediately until repairs are complete.
Roles and Responsibilities
• Program Coordinator (City Manager / Risk Manager): Responsible for the overall administration of the IIPP, verifying that departments complete schedules, and reviewing rolled-up safety metrics.
• Department Supervisors: Responsible for executing inspections, ensuring prompt hazard correction, and verifying that required state and federal workplace posters are displayed in visible staff areas.
• Employees: Responsible for maintaining clean and orderly workspaces, using provided Personal Protective Equipment (PPE), and immediately reporting structural or mechanical hazards to their supervisors.
Recordkeeping and Compliance Audits
• Retention: Completed checklists, documented corrective actions, and work orders must be maintained in departmental safety files for a minimum of five (5) years. • Access: These logs must be readily accessible for inspection by the City’s Safety Committee, human resources, and Cal/OSHA compliance officers.
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SELF-INSPECTION CHECKLIST
This checklist is by no means all-inclusive; each department should add to it or delete portions or items that do not apply to its operations. However, carefully consider each item as it comes up and then make a decision.
EMPLOYER POSTING
Is the Cal/OSHA Poster “Safety and Health Protection on the Job” displayed in a prominent location where all employees are likely to see it?
Are emergency telephone numbers posted where they can be readily found in case of an emergency?
Has it been ensured that, in areas where employees might be exposed to toxic substances or harmful physical agents, there is proper information about employee access to medical and exposure records, and that 'Safety Data Sheets” are posted or easily accessible to affected employees?
Are there visible signs regarding building exits, room capacity, floor loads, exposure to xray/microwave, or other harmful radiation, or hazardous substances where needed? Are other California-required posters displayed, such as:
o Industrial Welfare Commission orders regulating wages, hours, and working conditions poster?
o Discrimination in employment prohibited by law poster? o Notice to employees of the unemployment and disability insurance poster? o Payday Notice poster?
o Summary of occupational injuries and illnesses posted in February?
RECORDKEEPING
Are all occupational injuries or illnesses, except minor injuries requiring only first aid, being recorded as required on the Cal/OSHA Form 300?
Are employees' medical records and records of employee exposure to hazardous substances or harmful physical agents up-to-date?
Have arrangements been made to maintain required records for the legal period of time for each specific type of record? (Some records must be maintained for at least 5 years) Are operating permits and records up-to-date for such items as elevators, air pressure tanks, liquefied petroleum gas tanks, etc.?
SAFETY AND HEALTH PROGRAM
Does the location have an active safety and health program in place? Is one person clearly responsible for the overall management of the safety and health program?
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Does the location have a safety committee or group composed of management and labor representatives that meets regularly and reports in writing on its activities? Does the location have a procedure for handling in-house employee complaints regarding safety and health?
Is the Department keeping employees informed about the successful efforts and accomplishments it and/or the safety committee have made to ensure their workplace is safe and healthful?
PERSONAL PROTECTIVE EQUIPMENT AND CLOTHING
Are protective goggles or face shields provided and worn where there is any danger of flying particles or corrosive materials?
Are approved safety glasses required to be worn at all times in areas where there is a risk of eye injuries such as punctures, abrasions, contusions or burns? Are employees who require corrective lenses, such as glasses or contacts, in environments with hazards mandated to wear only approved safety glasses, protective goggles, or follow other medically approved precautions?
Are protective gloves, aprons, shields, or other means provided against cuts, corrosive liquids, and chemicals?
Is appropriate foot protection required where there is the risk of foot injuries from hot, corrosive, poisonous substances, falling objects, crushing or penetrating actions? Is all protective equipment maintained in a sanitary condition and ready for use? Is protection against the effects of occupational noise exposure provided when sound levels exceed those of the Cal/OSHA noise standard?
Are adequate work procedures, protective clothing and equipment provided and used when cleaning up spilled toxic or otherwise hazardous materials or liquids?
GENERAL WORK ENVIRONMENT
Are all worksites clean and orderly?
Are work surfaces kept dry, or are appropriate means taken to ensure the surfaces are slipresistant? Are all spilled materials or liquids cleaned up immediately? Are combustible scrap, debris, and waste stored safely and removed from the worksite promptly?
Are covered metal waste cans used for oily and paint-soaked waste? Are toilets and washing facilities clean and sanitary?
Are all work areas adequately illuminated?
WALKWAYS
Are aisles and passageways kept clear?
Are aisles and walkways marked as appropriate?
Are wet surfaces covered with non-slip materials?
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Are holes in the floor, sidewalk, or other walking surfaces repaired properly, covered, or otherwise made safe?
Is there safe clearance for walking in aisles where motorized or mechanical handling equipment is operating?
Are aisles or walkways that pass near moving or operating machinery, welding operations, or similar operations arranged so employees will not be subjected to potential hazards? Is adequate headroom provided for the entire length of any aisle or walkway?
FLOOR AND WALL OPENINGS
Are floor openings guarded by a cover, a guardrail, or equivalent on all sides (except as entrances to stairways or ladders)?
Are toe boards installed around the edges of permanent floor openings (where persons may pass below the opening)?
Is the glass in windows, doors, glass walls, etc., which are subject to human impact, of sufficient thickness that rolling equipment will not be affected by the grate spacing? Are grates or similar-type covers over floor openings, such as floor drains, of such design that foot traffic or rolling equipment will not be affected by the grate spacing? Are unused portions of service pits and pits not actually in use either covered or protected by guardrails or equivalent?
Are manhole covers, trench covers, and similar covers, plus their supports, designed to carry a truck rear axle of at least 20,000 pounds when located in roadways subject to vehicle traffic?
STAIRS AND STAIRWAYS
Are standard stair rails or handrails on all stairways having four or more risers? Are all stairways at least 22 inches wide?
Do stairs have at least a 6’6” overhead clearance?
Do the stairs have an angle of no more than 50 degrees and no less than 30 degrees? Are step risers on stairs uniform from top to bottom, with no riser spacing greater than 7 ½ inches?
Are steps on stairs and stairways designed or provided with a surface that renders them slipresistant? Are stairway handrails located between 30 and 34 inches above the leading edge of stair treads? Do stairway handrails have at least 1 ½ inches of clearance between the handrails and the wall or surface they are mounted on?
Are stairway handrails capable of withstanding a load of 200 pounds, applied in any direction? Where stairs or stairways exit directly into any area where vehicles may be operated, are adequate barriers and warnings provided to prevent employees from stepping into the path of traffic?
Do stairway endings have a dimension measured in the direction of travel, at least equal to the width of the stairway?
Is the vertical distance between stairway landings limited to 12 feet or less?
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ELEVATED SURFACES
Are signs posted, when appropriate, showing the elevated surface load capacity? Are surfaces elevated more than 30 inches above the floor or ground provided with standard guardrails?
Are all elevated surfaces (beneath which people or machinery could be exposed to falling objects) provided with standard 4-inch toe boards?
Is a permanent means of access and egress provided to elevated storage and work surfaces? Is required headroom provided where necessary?
Is material on elevated surfaces piled, stacked, or racked in a manner to prevent it from tipping, falling, collapsing, rolling, or spreading?
EXIT OR EGRESS
Are doors that are required to serve as exits designed and constructed so that the way of exit travel is obvious and direct?
Are windows that could be mistaken for exit doors made inaccessible by means of barriers or railings?
Can exit doors be opened from the direction of exit travel without the use of a key or any special knowledge or effort when the building is occupied?
Is a revolving, sliding, or overhead door prohibited from serving as a required exit door? Where panic hardware is installed on a required exit door, will it allow the door to open by applying a force of 15 pounds or less in the direction of the exit traffic? Where exit doors open directly onto any street, alley, or other area where vehicles may be operated, are adequate barriers and warnings provided to prevent employees from stepping into the path of traffic?
Are doors that swing in both directions and are located between rooms where there is frequent traffic provided with viewing panels in each door?
HAND TOOLS AND EQUIPMENT
Are all tools and equipment, whether owned by the City or employees, maintained in good condition at the workplace?
Are hand tools like chisels and punches, which can develop mushroomed heads during use, reconditioned or replaced as needed?
Are broken or fractured handles on hammers, axes, and similar equipment replaced promptly? Are worn or bent wrenches replaced regularly?
Are employees made aware of the hazards caused by faulty or improperly used hand tools? Are appropriate safety glasses, face shields, etc., used while using hand tools or equipment that might produce flying materials or be subject to breakage? Are jacks checked periodically to ensure they are in good operating condition? Are tool handles wedged tightly in the heads of all tools? Are the tool's cutting edges maintained sharp to ensure smooth movement without binding or skipping?
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Are the tools kept in a dry and secure place to prevent tampering? Is eye and face protection used when driving hardened or tempered spuds or nails?
PORTABLE (POWER OPERATED) TOOLS AND EQUIPMENT
Are grinders, saws, and similar equipment provided with appropriate safety guards? Are power tools used with the correct shield, guard, or attachment recommended by the manufacturer?
Are portable circular saws equipped with guards above and below the base shoe? Are circular saw guards checked to ensure they are not wedged up, thus leaving the lower portion of the blade unguarded?
Are rotating or moving parts of equipment guarded to prevent physical contact? Are all cord-connected, electrically operated tools and equipment effectively grounded or of the approved double-insulated type?
Are proper guards installed on belts, pulleys, chains, sprockets, and equipment like concrete mixers and air compressors?
Are portable fans provided with full guards or screens having openings ½ inch or less? Is hoisting equipment available and used for lifting heavy objects, and are hoist ratings and characteristics appropriate for the task?
ABRASIVE WHEEL EQUIPMENT – GRINDERS
Is the work rest used and kept adjusted to within 1/8 inch of the wheel? Is the adjustable tongue on the top side of the grinder used and kept adjusted to within ¼ inch of the wheel?
Do the side guards cover 75 percent of the wheel diameter, including the spindle, nut, and flange?
Are bench and pedestal grinders permanently mounted?
Are goggles or face shields always worn when grinding?
Is the maximum RPM rating of each abrasive wheel compatible with the RPM rating of the grinder motor?
Are fixed or permanently mounted grinders connected to their electrical supply system with metallic conduit or other permanent wiring method?
Does each grinder have an individual on/off control switch? Is each electrically operated grinder effectively grounded?
COMPRESSORS AND COMPRESSED AIR
Do compressors have pressure relief valves and pressure gauges installed? Are compressor air intakes installed and equipped to ensure that only clean, uncontaminated air enters the compressor?
Are air filters installed on the compressor intake?
Are compressors operated and lubricated in accordance with the manufacturer’s recommendations?
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Are safety devices on compressed air systems checked frequently? Before any repair work is done on the pressure system of a compressor, is the pressure bled off and the system locked out?
Are signs posted to warn of the automatic starting feature of the compressors? Is the belt drive system totally enclosed to protect the front, back, top, and sides? Are employees prohibited from using highly compressed air for cleaning purposes? Before compressed air is used to empty containers of liquid, is the safe working pressure of the container checked?
When compressed air is used with abrasive blast cleaning equipment, is the operating valve a type that must be held open manually?
When compressed air is used to inflate auto tires, are a clip-on chuck and an inline regulator preset to 40 psi required?
COMPRESSED GAS CYLINDERS
Are cylinders with a water weight capacity over 30 pounds equipped with means for connecting a valve protector device or with a collar or recess to protect the valve? Are cylinders legibly marked to identify the gas contained clearly? Are compressed gas cylinders stored in areas that are protected from external heat sources such as flame impingement, intense radiant heat, electric arcs, or high-temperature lines? Are cylinders located or stored in areas where they will not be damaged by passing or falling objects or subject to tampering by unauthorized persons? Are cylinders stored or transported in a manner that prevents them from creating a hazard by tipping, falling, or rolling?
Are cylinders containing liquefied fuel gas stored or transported in a position so that the safety relief device is always in direct contact with the vapor space in the cylinder? Are valve protectors always placed on cylinders when the cylinders are not in use or connected for use?
Are all valves closed off before a cylinder is moved, when the cylinder is empty, and after each job?
Are low-pressure fuel-gas cylinders checked periodically for corrosion, general distortion, cracks, or any other defect that might indicate a weakness or render them unfit for service? Does the periodic check of low-pressure fuel-gas cylinders include a close inspection of the cylinders’ bottoms?
FLAMMABLE AND COMBUSTIBLE MATERIALS
Are combustible scrap, debris, and waste materials (oily rags, etc.) stored in covered metal receptacles and removed from the worksite promptly?
Is proper storage practiced to minimize the risk of fire, including spontaneous combustion? Are approved containers and tanks used for the storage and handling of flammable and combustible liquids?
Are all connections on drums and combustible liquid piping, vapor, and liquid tight?
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Are all flammable liquids kept in closed containers when not in use (e.g., part-cleaning tanks, pans, etc.)?
Are bulk drums of flammable liquids grounded and bonded to containers during dispensing? Do storage rooms for flammable and combustible liquids have explosion-proof lights? Do storage rooms for flammable and combustible liquids have mechanical or gravity ventilation? Is liquefied petroleum gas stored, handled, and used in accordance with safe practices and standards?
Are no-smoking signs posted on liquified petroleum gas tanks? Are liquefied petroleum storage tanks guarded to prevent damage from vehicles? Are all solvent wastes and flammable liquids kept in fire-resistant, covered containers until they are removed from the worksite?
Is vacuuming used whenever possible rather than blowing or sweeping combustible dust? Are firm separators used between containers of combustibles or flammables when stacked to provide support and stability?
Are fuel gas cylinders and oxygen cylinders separated by distance, fire-resistant barriers, etc., while in storage?
Are fire extinguishers selected and provided for the types of materials in areas where they are to be used?
o Class A – Ordinary combustible material fires.
o Class B – Flammable liquids, gas, or grease fires.
o Class C – Energized electrical equipment fires
Are appropriate fire extinguishers mounted within 75 feet of outside areas containing flammable liquids, and within 10 feet of any inside storage area for such materials? Are extinguishers free from obstructions or blockages?
Are all extinguishers serviced, maintained and tagged at intervals not to exceed one year? Are all extinguishers fully charged and in their designated places? Are the nozzle heads in permanently installed sprinkler systems positioned to prevent water from spraying onto electrical switchboards and equipment when in operation? Are “NO SMOKING” signs posted where appropriate in areas where flammable or combustible materials are used or stored?
Are safety cans used for dispensing flammable or combustible liquids at a point of use? Are all spills of flammable or combustible liquids cleaned up promptly? Are storage tanks adequately vented to prevent the development of excessive vacuum or pressure as a result of filling, emptying, or temperature changes in the atmosphere? Are storage tanks equipped with emergency venting that will relieve excessive internal pressure caused by fire exposure?
Are “NO SMOKING” rules enforced in areas involving storage and use of hazardous materials?
HAZARDOUS CHEMICAL EXPOSURES
• Are employees trained in the safe handling practices of hazardous chemicals such as acids, caustics, etc.?
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• Are employees aware of the potential hazards involving various chemicals stored or used in the workplace, such as acids, bases, caustics, epoxies, phenols, etc.? • Is employee exposure to chemicals kept within acceptable levels? • Are eyewash fountains and safety showers provided in areas where corrosive chemicals are handled?
• Are all containers, such as vats, storage tanks, etc., labeled as to their contents, e.g., “CAUSTICS”?
• Are all employees required to use personal protective clothing and equipment when handling chemicals (gloves, eye protection, respirators, etc.)?
• Are flammable or toxic chemicals kept in closed containers when not in use? • Are chemical piping systems clearly marked as to their content? • Where corrosive liquids are frequently handled in open containers or drawn from storage vessels or pipelines, are adequate means readily available for neutralizing or disposing of spills or overflows properly and safely?
• Have standard operating procedures been established, and are they being followed when cleaning up chemical spills?
• Where needed for emergency use, are respirators stored in a convenient, clean and sanitary location?
• Are respirators intended for emergency use adequate for the various uses for which they may be needed?
• Are employees prohibited from eating in areas where hazardous chemicals are present? • Is personal protective equipment provided, used and maintained whenever necessary? • Are there written standard operating procedures for the selection and use of respirators where needed?
• If you have a respirator protection program, are your employees instructed on the correct usage and limitations of the respirators? Are the respirators NIOSH-approved for this particular application? Are they regularly inspected, cleaned, sanitized, and maintained? • If hazardous substances are used in your processes, do you have a medical or biological monitoring system in operation?
• Are you familiar with the Threshold Limit Values or Permissible Exposure Limits of airborne contaminants and physical agents used in your workplace? • Have control procedures been instituted for hazardous materials, where appropriate, such as respirators, ventilation systems, handling practices, etc.? • Whenever possible, are hazardous substances handled in properly designed and exhausted booths or similar locations?
• Do you use general dilution or local exhaust ventilation systems to control dusts, vapors, gases, fumes, smoke, solvents, or mists which may be generated in your workplace? • Is ventilation equipment provided for the removal of contaminants from such operations as production grinding, buffing, spray painting, and/or vapor degreasing, and is it operating properly?
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• Do employees complain about dizziness, headaches, nausea, irritation, or other factors of discomfort when they use solvents or other chemicals?
• Is there a dermatitis problem? Do employees complain of dryness, irritation, or skin sensitization?
• Have you considered the use of an industrial hygienist or environmental health specialist to evaluate your operation?
• If internal combustion engines are used, is carbon monoxide kept within acceptable levels? • Is vacuuming used, rather than blowing or sweeping dust, whenever possible for clean-up? • Are materials that give off toxic, asphyxiant, suffocating, or anesthetic fumes stored in remote or isolated locations when not in use?
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SECTION 25 – WORKPLACE VIOLENCE PREVENTION POLICY
Purpose
The City of Newman is committed to providing a safe, secure, and healthy work environment for all employees, residents, visitors, and contractors. In accordance with California Labor Code Section 640.1.9, this Workplace Violence Prevention Policy is incorporated into the City’s Injury and Illness Prevention Program. This policy is in effect at all times, across all departments, field operations, and facilities.
Definitions
• Workplace Violence – Any act of violence or threat of violence that occurs at a City worksite or while an employee is performing City duties. This includes physical force, psychological trauma, or the threat/use of firearms or common objects as weapons. It excludes lawful acts of self-defense. • Threat of Violence – Any verbal or written statement (including texts, emails, or social media posts) or physical conduct reasonably perceived to convey an intent to cause physical harm. • Type 1 Violence – Committed by a person with no legitimate business at the worksite (e.g., criminal intent, robbery).
• Type 2 Violence – Directed at employees by customers, clients, service recipients, visitors, or members of the public. (Most common risk for public-facing City Hall staff and Parks personnel). • Type 3 Violence – Directed against an employee by a present or former employee, supervisor, or manager.
• Type 4 Violence – Committed by a person who does not work at the site but has a personal relationship with an employee (e.g., domestic disputes overflowing into the workplace).
Responsibilities
The City Manager/Human Resources Director serves as the Policy Administrator and has full authority and responsibility for implementing and enforcing this policy.
Department/Role WVPP Responsibility
Policy Administrator
(City Manager/HR)
Overall policy management, annual reviews,
coordinating training, and executing final policy
changes.
Department Heads &
Supervisors
Implementing the plan in local work areas (e.g.,
Public Works Yard, City Hall, Parks), tracking
hazards, and addressing staff reports.
All City Employees Following all safety directives, participating in training, and reporting hazards or threats
immediately.
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Active Employee Involvement
The City of Newman requires the active involvement of employees and their authorized labor representatives in developing, implementing, and reviewing this policy. This is achieved via:
• Quarterly Safety Committees – Joint management-labor meetings to identify hazards, evaluate risks, and brainstorm corrective actions.
• Training Design – Employee feedback will be actively collected and used to build real-world workplace safety scenarios into annual training sessions. • Incident Debriefs – Involved staff will participate in post-incident investigations to improve future physical protection.
Workplace Violence Hazard Identification & Evaluation
The City will conduct scheduled and event-driven inspections to discover workplace security vulnerabilities.
1. Inspection Schedule
a. Biannually: Regularly scheduled audits across all municipal buildings and yards. b. Post-Incident: Automatically within 48 hours of any reported violent act or threat. c. New Hazards: Immediately upon notification of a newly recognized structural or environmental risk.
2. Municipal Risk Factors Assessed
a. Layout and lighting of exterior parking lots, public service counters, and yards. b. Functionality of physical security controls (badge readers, door locks, panic buttons, security cameras).
c. Procedures for employees working alone, field inspectors, or staff handling utility cash payments.
d. Employee de-escalation skills when addressing hostile or agitated service recipients.
Hazard Correction Procedures
Identified hazards will be evaluated and corrected by the City promptly using specific work practices and engineering controls.
• Engineering Controls: Installing physical barriers (plexiglass), upgrading security cameras, installing panic buttons, and optimizing layout lighting. • Work Practice Controls: Implementing a “buddy system” for high-risk field inspections or lowstaff evening hours. • Imminent Hazards: If an immediate threat to life or safety is discovered, all exposed employees will be safely removed from the area immediately. Only properly equipped personnel necessary to correct the hazard will be permitted near the area.
Incident Reporting and No-Reprisal Policy
• Standard Reporting: Employees must report any threat, act of violence, or security concern to their immediate supervisor or directly to Human Resources.
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• Anonymous Reports: Employees may submit anonymous hazard or incident notifications via a physical drop box located in department specific employee accessible locations or via the City’s internal online compliance portal/hotline. (1-800-576-5262; Organizational Code: 10157) • Strict Non-Retaliation: The City explicitly prohibits retaliation, discipline, or adverse employment action against any employee who reports a workplace violence concern or contacts law enforcement. Any supervisor engaging in retaliatory behavior will face termination. • Device Access: No employee will be prevented from using their personal mobile phone to call 911 or verify their personal safety.
Emergency Response Procedures
In the event of an active, imminent threat of workplace violence, employees must execute emergency protocols.
• Alerting Coworkers: Staff will use the building’s public address (PA) system, panic button, or preestablished phone chains to alert nearby colleagues quietly in an emergency. • Evacuation & Shelter: Employees must immediately follow posted exit maps to leave the area or retreat to a designated lockable safe room to shelter in place. • Law Enforcement: Call 9-1-1 immediately. Inform the dispatcher of your location, the nature of the violence, and a description of the perpetrator.
Post-Incident Response and Investigation
Following any reportable incident of violence, the Policy Administrator or designee will:
1. Visit and secure the scene as soon as it is safe to do so.
2. Interview all involved employees and witnesses and review any security camera footage.
3. Obtain copies of official reports completed by responding law enforcement.
4. Determine the root cause, log the findings, and apply swift corrective measures.
5. Provide impacted staff with immediate post-event trauma resources and counseling via the City’s Employee Assistance Program (EAP).
Violent Incident Log: Every incident must be recorded in the City’s Violent Incident Log.
Strict Privacy Rule: No personally identifiable information (PII), including names, home addresses, phone numbers, or Social Security numbers of victims or witnesses, may be recorded in this log.
Training and Instruction
All City employees, including supervisors and managers, will receive comprehensive training using appropriate vocabulary and languages.
• Frequency: At initial onboarding, annually, and whenever a new or previously unrecognized hazard is identified.
• Core Topics: De-escalation tactics, recognizing workplace violence warning signs, emergency escape routes, and how to read/obtain copies of the violent incident log. • Interactive QA: Every training session will feature an opportunity for live interactive questions and answers with a qualified safety manager.
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Recordkeeping and Access
The City of Newman will maintain all program documentation to demonstrate regulatory compliance. • Hazard Assessments & Corrections: Maintained for a minimum of five (5) years. • Violent Incident Log: Maintained for a minimum of five (5) years. • Incident Investigation Records: Maintained for a minimum of five (5) years (omitting medical data).
• Training Records: Maintained for a minimum of one (1) year, documenting dates, curriculum summaries, trainer qualifications, and attendee names/job titles.
Employee Access: All hazard assessments, training logs, and anonymized violent incident logs will be made available to employees or their representatives within 15 calendar days of a request, at no cost.
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WORKPLACE VIOLENCE HAZARD ASSESSMENT CHECKLIST
Facility/Department: __________________________________ Date of Assessment: ______________ Assessor Name/Title: ________________________ Assessment Type: [ ] Biannual Routine [ ] Post-Incident (Within 48 hrs.) [ ] New Hazard Reported Instructions: Review each item. Mark Yes, No, or N/A (Not Applicable). Note any required corrective actions.
Physical Security & Access Control
1. Are all public access points clearly marked and separated from private employee work areas?
2. Do electronic badge readers, door locks, and keys function properly to restrict unauthorized entry?
3. Are visitor logs, sign-in sheets, or check-in badges used consistently by public-facing departments?
4. Are physical barriers (e.g., plexiglass counters, security desks) securely anchored and in good condition?
5. Is there adequate indoor and outdoor lighting around public service counters, building entryways, and employee parking lots?
Monitoring & Emergency Communications
6. Are security cameras fully operational, clean, and positioned to capture high-risk areas (e.g., payment windows, public lobbies)?
7. Have desk panic buttons or emergency silent alarms been tested within the last 6 months?
8. Do all employees have immediate, unhindered access to a telephone or personal mobile device to contact 911?
9. Is the public address (PA) system or internal intercom audible in all offices, break rooms, and adjacent outdoor spaces?
Field Operations & Solo Work Safeguards
10. Do field workers (e.g., code enforcement, building inspectors, parks crews) have a reliable check-in/check-out tracking protocol?
11. Is a "buddy system" used or available for fieldwork in high-risk zones or during late-night/earlymorning hours?
12. Are city vehicles equipped with working communication devices or reliable GPS tracking? Administrative & Environmental Controls
13. Are cash-handling areas physically secured and out of direct public reach?
14. Are emergency exit pathways completely clear of storage boxes, trash, or obstructions?
15. Are designated "Safe Rooms" or lockable shelter-in-place zones clearly identified by staff?
16. Have employees received de-escalation training to handle agitated members of the public? Notes / Corrective Actions Needed:
_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________
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VIOLENT INCIDENT LOG
STRICT PRIVACY RULE (SB 553 Compliant): Do NOT include any personally identifiable information (PII) in this log. Exclude names, exact home addresses, phone numbers, email addresses, or social security numbers of victims, witnesses, or subjects.
1. Incident Overview
Log Entry Number: ______________ (e.g., WV-2026-001)
Date of Incident: ______________ Time of Incident: ______________ AM/PM Specific Location: ________________________________________________ (e.g., City Hall Front Counter, Public Works Maintenance Yard)
2. Workplace Violence Classification
Violence Type (Select One):
[ ] Type 1: Committed by a person with no legitimate business at the worksite (e.g., criminal intent, robbery).
[ ] Type 2: Directed at employees by customers, clients, service recipients, visitors, or members of the public.
[ ] Type 3: Directed against an employee by a present or former employee, supervisor, or manager.
[ ] Type 4: Committed by a person who does not work here but has a personal relationship with an employee.
3. Incident Description
Detailed Narrative of What Happened:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Weapon Involvements (Select all that apply):
[ ] None
[ ] Firearm
[ ] Knife / Sharp Object
[ ] Blunt Object / Club
[ ] Vehicle
[ ] Animal
[ ] Other Object Used as Weapon (Specify):
______________________
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Specific Nature of the Incident (Select all that apply):
[ ] Verbal Threat / Harassment
[ ] Written Threat (Email/Text)
[ ] Physical Assault (Punching/Kicking)
[ ] Property Damage / Vandalism
[ ] Stalking Behavior
[ ] Sexual Assault / Harassment
[ ] Brandishing a Weapon
[ ] Other (Specify):
___________________________
4. Consequences and Law Enforcement
Was the Newman Police Department contacted? [ ] Yes [ ] No NPD Report Number (if applicable): ____________________ Consequences of the Incident (Select all that apply):
[ ] No Injury
[ ] Minor Injury (First Aid Only)
[ ] Severe Injury (Hospitalization)
[ ] Work Stoppage / Facility Closure
[ ] Offender Removed by Security/Police
5. Investigation Findings & Corrective Action
Root Cause Identified: ___________________________________________________________ Corrective Actions Taken to Prevent Recurrence: ______________________________________ Date Corrective Action Completed: _________________________________________________ Log Prepared By (Name & Title): ___________________________________________________ Signature: _____________________________________________________________________
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SECTION 26 – INTENTIONALLY LEFT BLANK
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City of Newman July 2026
Injury & Illness Prevention Program v1.1