AGENDA
NEWMAN CITY COUNCIL
SPECIAL MEETING SEPTEMBER 22, 2026
CITY HALL CONFERENCE ROOM, 6:30 P.M., 938 FRESNO STREET NOTICE: THIS MEETING WILL BE HELD IN ACCORDANCE WITH THE RALPH M. BROWN ACT (CALIFORNIA GOVERNMENT CODE SECTION 54950, ET SEQ.) AND THE FEDERAL AMERICANS WITH DISABILITIES ACT REMOTE PUBLIC COMMENT WILL BE ENABLED ONLY WHEN AT LEAST ONE COUNCIL MEMBER PARTICIPATES REMOTELY (Gov. Code § 54953.4(c)(2))
1. Call To Order.
2. Roll Call.
3. Items From The Public.
4. Adjourn To Closed Session
a. Conference With Legal Counsel - Initiation Of Litigation Pursuant To California Government Code Section 54956.9(d)(4): (One Case).
b. Conference With Labor Negotiator – Agency Negotiator: Michael E. Holland - Employee Organizations: Newman Police Officers Association Bargaining Unit - G.C. 54957.6. c. Return To Open Session.
5. Adjournment.
AGENDA
NEWMAN CITY COUNCIL
REGULAR MEETING SEPTEMBER 22, 2026
CITY COUNCIL CHAMBERS, 7:00 P.M., 938 FRESNO STREET
NOTICE: THIS MEETING WILL BE HELD IN ACCORDANCE WITH THE RALPH M. BROWN ACT (CALIFORNIA GOVERNMENT CODE SECTION 54950, ET SEQ.) AND THE FEDERAL AMERICANS WITH DISABILITIES ACT REMOTE PUBLIC COMMENT WILL BE ENABLED ONLY WHEN AT LEAST ONE COUNCIL MEMBER PARTICIPATES REMOTELY (Gov. Code § 54953.4(c)(2))
1. Call To Order.
2. Pledge Of Allegiance.
3. Invocation.
4. Roll Call.
5. Declaration Of Conflicts Of Interest.
6. Ceremonial Matters.
7. Items from the Public - Non-Agenda Items.
8. Consent Calendar
a. Waive All Readings Of Ordinances And Resolutions Except By Title. b. Approval Of Warrants. (View Warrant/Check Register)
c. Approval Of Minutes Of The September 8, 2026 Meetings. (View Minutes)
9. Public Hearings.
10. Regular Business
a. Approve The 2026 Wastewater Rate Study And Authorize The City Manager To Initiate Proposition 218 Proceedings For Changing Wastewater Rates (View Report) I. Adopt Resolution No. 2026- , A Resolution Approving The 2026 Wastewater Rate Study.
II. Adopt Resolution No. 2026- , A Resolution Authorizing The City Manager To Initiate Proposition 218 Proceedings For Changing Wastewater Rates. b. Adopt The 2026 City Of Newman Injury And Illness Prevention Plan (IIPP) And Authorize The City Manager Or Designated Health And Safety Officer To Implement The Program. (View Report)
11. Items From District Five Stanislaus County Supervisor.
12. Items From The City Manager And Staff.
13. Items From City Council Members.
14. Adjournment.
Calendar of Events
September 22 – City Council - 7:00 P.M.
October 12-17 – Citywide Fall Clean-Up – 7:30 A.M. – 4:00 P.M.
October 13 – City Council - 7:00 P.M.
October 15 – Planning Commission - 7:00 P.M.
October 27 – City Council - 7:00 P.M.
October 30 – Trunk Or Treat Halloween Event – 5:00 P.M. – 7:00 P.M.
October 31 – Halloween.
AP Check Register
September 2, 2026 through September 15, 2026
1 of 16
Vendor Fund-Dept-Acct Amount Check # Check date Description AAA Workspace 10-22-6300 $ 25.60 128723 9/9/2026 Notebooks AAA Workspace 10-14-6300 $ 105.93 128723 9/9/2026 Paper, Stapler AAA Workspace 60-50-6300 $ 105.92 128723 9/9/2026 Paper, Stapler AAA Workspace 10-21-6300 $ 59.20 128723 9/9/2026 Cups
AAA Workspace 63-56-6300 $ 105.92 128723 9/9/2026 Paper, Stapler AAA Workspace 63-56-6300 $ 17.93 128723 9/9/2026 Post Its, Receipt Books AAA Workspace 10-22-6300 $ 37.71 128723 9/9/2026 Batteries, Pens AAA Workspace 10-14-6300 $ 17.94 128723 9/9/2026 Post Its, Receipt Books AAA Workspace 60-50-6300 $ 17.94 128723 9/9/2026 Post Its, Receipt Books $ 494.09 128723 Total
Access Door Works 10-22-6300 $ 500.00 128724 9/9/2026 Repair on Door/ FD $ 500.00 128724 Total
ACS Plumbing & Mechanical Inc 60-50-6200 $ 6,410.24 128810 9/10/2026 Emergency Sewer Repairs $ 6,410.24 128810 Total
Advantage Gear, Inc 10-22-6300 $ 95.44 128725 9/9/2026 Uniform Repair Advantage Gear, Inc 10-22-6300 $ 68.63 128725 9/9/2026 Uniform Repair $ 164.07 128725 Total
Amazon Capital Services 10-22-6300 $ 80.46 128726 9/9/2026 Nozzle Amazon Capital Services 10-22-6300 $ 61.95 128726 9/9/2026 Ring Remover Amazon Capital Services 10-22-6300 $ 40.56 128726 9/9/2026 Buckles $ 182.97 128726 Total
Animal Damage Management, Inc 69-47-6220 $ 820.00 128727 9/9/2026 Gopher, Ground Squirrel, Vole Control@ Sherman, Barrington Pa Animal Damage Management, Inc 10-44-6200 $ 120.00 128727 9/9/2026 Gopher, Ground Squirrel, Vole Control@ Sherman, Barrington Pa
$ 940.00 128727 Total
Armenta Karina 10-00-2841 $ 20.00 128728 9/9/2026 Pioneer Park Rental Deposit Refund/ Armenta Armenta Karina 10-00-5521 $ 45.00 128728 9/9/2026 Pioneer Park Rental Deposit Refund/ Armenta $ 65.00 128728 Total
AutoZone MS #1 63-56-6530 $ 57.01 128729 9/9/2026 Windshield Wipers, Filters AutoZone MS #1 60-50-6530 $ 57.01 128729 9/9/2026 Windshield Wipers, Filters AutoZone MS #1 10-21-6530 $ 19.46 128729 9/9/2026 Fuse Caddy AutoZone MS #1 10-22-6300 $ 24.06 128729 9/9/2026 Dual Socket $ 157.54 128729 Total
AvidWater, LLC 63-56-6300 $ 27.81 128730 9/9/2026 Water Repair Parts AvidWater, LLC 60-50-6300 $ 96.59 128730 9/9/2026 Water Repair Parts $ 124.40 128730 Total
Azevedo Adam 60-50-6230 $ 4,581.75 128744 9/9/2026 2nd Cutting of Terraces $ 4,581.75 128744 Total
Badger Meter 63-56-6200 $ 133.54 128731 9/9/2026 Beacons
AP Check Register
September 2, 2026 through September 15, 2026
2 of 16
Vendor Fund-Dept-Acct Amount Check # Check date Description $ 133.54 128731 Total
Baker Dorothy June 10-44-6225 $ 226.54 128732 9/9/2026 Deck Belt $ 226.54 128732 Total
Balance Hydrologics, Inc 60-50-6200 $ 1,574.50 128733 9/9/2026 Construction Observation $ 1,574.50 128733 Total
BARTON OVERHEAD DOOR, INC 10-22-6300 $ 645.00 128734 9/9/2026 Repair on Door at Fire Station $ 645.00 128734 Total
Bertolotti Newman Disposal 60-50-6200 $ 1,783.64 128736 9/9/2026 26 Yard Trash Bin & Weed Removal/ August 2026 Bertolotti Newman Disposal 10-33-6220 $ 1,608.93 128736 9/9/2026 26 Yard Trash Bin & Street Sweeping Debris/ August 2026 Bertolotti Newman Disposal 69-47-6220 $ 1,608.94 128736 9/9/2026 26 Yard Trash Bin & Street Sweeping Debris/ August 2026 Bertolotti Newman Disposal 10-33-6220 $ 78.00 128736 9/9/2026 40 Yard Trash Bin Dumping @ Corp Yard/ August 2026 Bertolotti Newman Disposal 69-47-6220 $ 78.00 128736 9/9/2026 40 Yard Trash Bin Dumping @ Corp Yard/ August 2026 $ 5,157.51 128736 Total
Bertolotti Newman Disposal, Inc 10-41-6200 $ 95,863.40 128735 9/9/2026 Monthly Contract Garbage Seivice/ August 2026 Bertolotti Newman Disposal, Inc 10-00-5730 $ 24,285.39 128735 9/9/2026 Monthly Contract Garbage Seivice/ August 2026 Bertolotti Newman Disposal, Inc 10-00-5080 $ (17,894.50) 128735 9/9/2026 Monthly Contract Garbage Seivice/ August 2026 Bertolotti Newman Disposal, Inc 10-00-5733 $ (6,390.89) 128735 9/9/2026 Monthly Contract Garbage Seivice/ August 2026 $ 95,863.40 128735 Total
BRADY INDUSTRIES 10-21-6300 $ 5.96 128738 9/9/2026 Miscellaneous Cleaning Supplies BRADY INDUSTRIES 10-44-6300 $ 2.98 128738 9/9/2026 Miscellaneous Cleaning Supplies BRADY INDUSTRIES 10-07-6665 $ 2.98 128738 9/9/2026 Miscellaneous Cleaning Supplies BRADY INDUSTRIES 10-44-6660 $ 23.86 128738 9/9/2026 Miscellaneous Cleaning Supplies BRADY INDUSTRIES 10-07-6300 $ 5.97 128738 9/9/2026 Miscellaneous Cleaning Supplies BRADY INDUSTRIES 10-44-6670 $ 11.92 128738 9/9/2026 Miscellaneous Cleaning Supplies BRADY INDUSTRIES 10-22-6300 $ 2.99 128738 9/9/2026 Miscellaneous Cleaning Supplies BRADY INDUSTRIES 10-46-6300 $ 2.98 128738 9/9/2026 Miscellaneous Cleaning Supplies BRADY INDUSTRIES 10-44-6670 $ 141.79 128738 9/9/2026 Miscellaneous Cleaning Supplies BRADY INDUSTRIES 10-44-6660 $ 283.60 128738 9/9/2026 Miscellaneous Cleaning Supplies BRADY INDUSTRIES 10-44-6300 $ 35.45 128738 9/9/2026 Miscellaneous Cleaning Supplies BRADY INDUSTRIES 10-46-6300 $ 35.45 128738 9/9/2026 Miscellaneous Cleaning Supplies BRADY INDUSTRIES 10-22-6300 $ 35.45 128738 9/9/2026 Miscellaneous Cleaning Supplies BRADY INDUSTRIES 10-07-6665 $ 35.45 128738 9/9/2026 Miscellaneous Cleaning Supplies BRADY INDUSTRIES 10-07-6300 $ 70.90 128738 9/9/2026 Miscellaneous Cleaning Supplies BRADY INDUSTRIES 10-21-6300 $ 70.90 128738 9/9/2026 Miscellaneous Cleaning Supplies $ 768.63 128738 Total
BSK Associates, Inc 63-56-6200 $ 2,210.00 128739 9/9/2026 PFAS Sampling $ 2,210.00 128739 Total
CALIFORNIA CONSULTING, INC 10-02-6200 $ 1,166.67 128740 9/9/2026 Grant writing/Lobbying CALIFORNIA CONSULTING, INC 60-50-6200 $ 1,166.66 128740 9/9/2026 Grant writing/Lobbying
AP Check Register
September 2, 2026 through September 15, 2026
3 of 16
Vendor Fund-Dept-Acct Amount Check # Check date Description CALIFORNIA CONSULTING, INC 63-56-6200 $ 1,166.67 128740 9/9/2026 Grant writing/Lobbying CALIFORNIA CONSULTING, INC 63-56-6200 $ 1,166.67 128740 9/9/2026 Grant writing/Lobbying CALIFORNIA CONSULTING, INC 10-02-6200 $ 1,166.67 128740 9/9/2026 Grant writing/Lobbying CALIFORNIA CONSULTING, INC 60-50-6200 $ 1,166.66 128740 9/9/2026 Grant writing/Lobbying $ 7,000.00 128740 Total
CAMPOS VICTOR 10-21-6200 $ 326.20 128818 9/11/2026 Fall Festival Security/ Campos CAMPOS VICTOR 10-21-6200 $ 293.58 128818 9/11/2026 Fall Festival Security/ Campos $ 619.78 128818 Total
Cardmember Service 10-21-6300 $ 36.67 128741 9/9/2026 Wireless Keyboard and Mouse Cardmember Service 10-07-6300 $ 38.81 128741 9/9/2026 Ceiling Clips Cardmember Service 60-50-6300 $ 20.00 128741 9/9/2026 Nature Park Supplies Cardmember Service 10-45-6735 $ 51.76 128741 9/9/2026 Soccer Supplies Cardmember Service 10-22-6615 $ 80.08 128741 9/9/2026 Mobile laptop access 6-2-26 to 8-1-26 Cardmember Service 10-06-6420 $ 60.04 128741 9/9/2026 Mobile laptop access 6-2-26 to 8-1-26 Cardmember Service 10-21-6420 $ 540.54 128741 9/9/2026 Mobile laptop access 6-2-26 to 8-1-26 Cardmember Service 60-50-6420 $ 60.16 128741 9/9/2026 Mobile laptop access 6-2-26 to 8-1-26 Cardmember Service 10-22-6300 $ 9.57 128741 9/9/2026 Postage Cardmember Service 10-21-6530 $ 12.00 128741 9/9/2026 Car Wash Cardmember Service 10-22-6300 $ 9.57 128741 9/9/2026 Postage Cardmember Service 10-22-6300 $ 9.57 128741 9/9/2026 Postage Cardmember Service 10-45-6735 $ 4,274.77 128741 9/9/2026 Soccer Jerseys Cardmember Service 10-21-6420 $ 170.00 128741 9/9/2026 Internet Service Newman to Ceres/PD/ 8-6-26 to 9-5-26 Cardmember Service 63-56-6690 $ 207.25 128741 9/9/2026 Training/ Marin-Alvarez Cardmember Service 10-22-6300 $ 10.54 128741 9/9/2026 Postage Cardmember Service 10-21-6200 $ 10.00 128741 9/9/2026 Scheduling Software Cardmember Service 60-50-6200 $ 258.90 128741 9/9/2026 Icell Service Renewal Cardmember Service 10-01-6620 $ 27.03 128741 9/9/2026 Chief Framstad Swearing In Supplies Cardmember Service 60-50-6530 $ 196.96 128741 9/9/2026 Valve Kit Cardmember Service 10-01-6620 $ 21.56 128741 9/9/2026 Chief Framstad Swearing In Supplies Cardmember Service 10-01-6620 $ 9.00 128741 9/9/2026 Chief Framstad Swearing In Supplies Cardmember Service 10-01-6620 $ 15.09 128741 9/9/2026 Chief Framstad Swearing In Supplies Cardmember Service 10-01-6620 $ 13.49 128741 9/9/2026 Chief Framstad Swearing In Supplies Cardmember Service 10-00-5830 $ (50.00) 128741 9/9/2026 Statement Credit Cardmember Service 10-22-6300 $ 19.93 128741 9/9/2026 Postage Cardmember Service 10-01-6620 $ 17.65 128741 9/9/2026 Chief Framstad Swearing In Supplies Cardmember Service 10-22-6690 $ 30.00 128741 9/9/2026 Training/ FD Cardmember Service 10-01-6620 $ 139.98 128741 9/9/2026 Chief Framstad Swearing In Supplies Cardmember Service 10-07-6300 $ 102.96 128741 9/9/2026 Plug Ins Cardmember Service 69-47-6300 $ 124.92 128741 9/9/2026 Public Works Hats
AP Check Register
September 2, 2026 through September 15, 2026
4 of 16
Vendor Fund-Dept-Acct Amount Check # Check date Description Cardmember Service 63-56-6300 $ 224.59 128741 9/9/2026 Public Works Hats Cardmember Service 10-03-6200 $ 3.99 128741 9/9/2026 Blue Host Cardmember Service 60-50-6300 $ 228.32 128741 9/9/2026 Public Works Hats Cardmember Service 63-56-6300 $ 213.72 128741 9/9/2026 Hour Meter Cardmember Service 10-33-6300 $ 130.06 128741 9/9/2026 Public Works Hats Cardmember Service 10-07-6300 $ 38.34 128741 9/9/2026 Public Works Hats Cardmember Service 10-45-6600 $ 91.68 128741 9/9/2026 Back to School Event Supplies Cardmember Service 10-44-6300 $ 48.66 128741 9/9/2026 Public Works Hats Cardmember Service 10-45-6735 $ 358.56 128741 9/9/2026 Soccer Supplies Cardmember Service 60-50-6300 $ 179.45 128741 9/9/2026 Fall Festival Supplies Cardmember Service 10-06-6690 $ 1.75 128741 9/9/2026 Parking Cardmember Service 63-56-6300 $ 179.44 128741 9/9/2026 Fall Festival Supplies Cardmember Service 60-50-6300 $ 10.56 128741 9/9/2026 Fall Festival Supplies Cardmember Service 10-45-6600 $ 46.37 128741 9/9/2026 Back to School Event Supplies Cardmember Service 63-56-6300 $ 10.56 128741 9/9/2026 Fall Festival Supplies Cardmember Service 10-22-6300 $ 84.27 128741 9/9/2026 Postage Cardmember Service 10-22-6300 $ 194.16 128741 9/9/2026 Storage Bins Cardmember Service 10-22-6300 $ 207.10 128741 9/9/2026 Storage Bins Cardmember Service 10-22-6300 $ 9.57 128741 9/9/2026 Postage Cardmember Service 10-21-6300 $ 29.12 128741 9/9/2026 Wireless Keyboard and Mouse Cardmember Service 10-22-6300 $ 60.00 128741 9/9/2026 BLS Cards Cardmember Service 63-56-6635 $ 539.00 128741 9/9/2026 AWWA Dues/ Spankowski Cardmember Service 10-14-6300 $ 32.18 128741 9/9/2026 Pens Cardmember Service 63-56-6300 $ 12.32 128741 9/9/2026 City Hall Supplies Cardmember Service 10-22-6690 $ 137.50 128741 9/9/2026 Hotel Stay/ Bowen Cardmember Service 60-50-6300 $ 12.33 128741 9/9/2026 City Hall Supplies Cardmember Service 10-45-6739 $ 471.17 128741 9/9/2026 Teen Center Snack Bar Supplies Cardmember Service 10-22-6300 $ 236.71 128741 9/9/2026 Charger, Battery Pack Cardmember Service 10-14-6300 $ 12.33 128741 9/9/2026 City Hall Supplies Cardmember Service 10-45-6600 $ 33.43 128741 9/9/2026 Back to School Event Supplies Cardmember Service 10-06-6150 $ 636.19 128741 9/9/2026 Uniforms/ Fernandez Cardmember Service 10-22-6300 $ 46.25 128741 9/9/2026 Gas Cardmember Service 10-22-6300 $ 34.42 128741 9/9/2026 Gas Cardmember Service 10-45-6600 $ 63.17 128741 9/9/2026 Back to School Event Supplies Cardmember Service 60-50-6300 $ 36.55 128741 9/9/2026 Back to School Event Supplies Cardmember Service 63-56-6300 $ 36.54 128741 9/9/2026 Back to School Event Supplies Cardmember Service 63-56-6300 $ 6.00 128741 9/9/2026 Car Wash Cardmember Service 10-14-6420 $ 214.33 128741 9/9/2026 Telephone Service/Long Distance August 2026 Cardmember Service 60-50-6420 $ 214.33 128741 9/9/2026 Telephone Service/Long Distance August 2026
AP Check Register
September 2, 2026 through September 15, 2026
5 of 16
Vendor Fund-Dept-Acct Amount Check # Check date Description Cardmember Service 10-14-6330 $ 51.92 128741 9/9/2026 Postage Meter Rent 5-20-26 to 8-19-26/ City Hall Cardmember Service 60-50-6330 $ 51.92 128741 9/9/2026 Postage Meter Rent 5-20-26 to 8-19-26/ City Hall Cardmember Service 60-50-6300 $ 6.00 128741 9/9/2026 Car Wash Cardmember Service 63-56-6330 $ 51.92 128741 9/9/2026 Postage Meter Rent 5-20-26 to 8-19-26/ City Hall Cardmember Service 63-56-6420 $ 214.33 128741 9/9/2026 Telephone Service/Long Distance August 2026 Cardmember Service 10-45-6420 $ 214.33 128741 9/9/2026 Telephone Service/Long Distance August 2026 Cardmember Service 10-45-6600 $ 35.59 128741 9/9/2026 Back to School Event Supplies Cardmember Service 10-22-6420 $ 422.26 128741 9/9/2026 Telephone Service/Long Distance August 2026 Cardmember Service 10-22-6300 $ 19.93 128741 9/9/2026 Postage Cardmember Service 10-14-6300 $ 4.31 128741 9/9/2026 Pens Cardmember Service 60-50-6300 $ 4.31 128741 9/9/2026 Pens Cardmember Service 63-56-6300 $ 4.31 128741 9/9/2026 Pens Cardmember Service 10-07-6300 $ 88.95 128741 9/9/2026 Bleach Cardmember Service 10-21-6695 $ 583.75 128741 9/9/2026 Hotel Stay/ Gomez Cardmember Service 60-50-6635 $ 163.25 128741 9/9/2026 Training/ PW Cardmember Service 10-06-6625 $ 100.00 128741 9/9/2026 Training/ Fernandez Cardmember Service 10-45-6724 $ 12.95 128741 9/9/2026 Movie Night Supplies Cardmember Service 10-45-6739 $ 90.16 128741 9/9/2026 Teen Center Snack Bar Supplies Cardmember Service 10-45-6724 $ 18.14 128741 9/9/2026 Movie Night Supplies Cardmember Service 10-22-6300 $ 95.16 128741 9/9/2026 Gas Cardmember Service 63-56-6200 $ 145.23 128741 9/9/2026 Backflow Annual Calibration $ 14,032.54 128741 Total
CBA (ADMIN FEES) 10-00-2261 $ 292.50 128742 9/9/2026 Dental-Vision Admin Fees/ September 2026 $ 292.50 128742 Total
Cen-Cal Auto & Truck Parts/ NAPA 10-33-6530 $ 16.82 128772 9/9/2026 Headlight, Coolant, Tire Cleaner Cen-Cal Auto & Truck Parts/ NAPA 69-47-6530 $ 16.82 128772 9/9/2026 Headlight, Coolant, Tire Cleaner Cen-Cal Auto & Truck Parts/ NAPA 69-47-6530 $ 5.39 128772 9/9/2026 Antifreeze Cen-Cal Auto & Truck Parts/ NAPA 10-44-6530 $ 16.82 128772 9/9/2026 Headlight, Coolant, Tire Cleaner Cen-Cal Auto & Truck Parts/ NAPA 69-47-6530 $ 20.22 128772 9/9/2026 Antifreeze Cen-Cal Auto & Truck Parts/ NAPA 10-33-6530 $ 20.21 128772 9/9/2026 Antifreeze Cen-Cal Auto & Truck Parts/ NAPA 10-33-6530 $ 5.39 128772 9/9/2026 Antifreeze Cen-Cal Auto & Truck Parts/ NAPA 63-56-6530 $ 2.80 128772 9/9/2026 Headlight, Coolant, Tire Cleaner Cen-Cal Auto & Truck Parts/ NAPA 60-50-6530 $ 2.80 128772 9/9/2026 Headlight, Coolant, Tire Cleaner Cen-Cal Auto & Truck Parts/ NAPA 10-22-6300 $ 32.35 128772 9/9/2026 Antifreeze Cen-Cal Auto & Truck Parts/ NAPA 60-50-6300 $ 108.38 128772 9/9/2026 Oil, Epoxy, Silicone, Air Freshener Cen-Cal Auto & Truck Parts/ NAPA 10-22-6300 $ 23.71 128772 9/9/2026 Lamp, Capsules Cen-Cal Auto & Truck Parts/ NAPA 69-47-6225 $ 181.33 128772 9/9/2026 Glass Mat Cen-Cal Auto & Truck Parts/ NAPA 10-22-6300 $ 55.33 128772 9/9/2026 Filter Cen-Cal Auto & Truck Parts/ NAPA 60-50-6530 $ 26.96 128772 9/9/2026 Coupling
AP Check Register
September 2, 2026 through September 15, 2026
6 of 16
Vendor Fund-Dept-Acct Amount Check # Check date Description Cen-Cal Auto & Truck Parts/ NAPA 63-56-6300 $ 2.30 128772 9/9/2026 Windshield Wipers Cen-Cal Auto & Truck Parts/ NAPA 10-46-6300 $ 18.53 128772 9/9/2026 Funnel, Oil Cen-Cal Auto & Truck Parts/ NAPA 69-47-6300 $ 13.81 128772 9/9/2026 Windshield Wipers Cen-Cal Auto & Truck Parts/ NAPA 10-33-6300 $ 13.81 128772 9/9/2026 Windshield Wipers Cen-Cal Auto & Truck Parts/ NAPA 60-50-6300 $ 2.30 128772 9/9/2026 Windshield Wipers Cen-Cal Auto & Truck Parts/ NAPA 10-44-6300 $ 13.81 128772 9/9/2026 Windshield Wipers $ 599.89 128772 Total
City of Ceres 10-21-6615 $ 18,920.00 128743 9/9/2026 Dispatch Service 8-1-26 to 8-31-26 $ 18,920.00 128743 Total
CITY OF NEWMAN - PETTY CASH 10-06-6690 $ 35.38 128774 9/9/2026 Postage, Supplies, Parking, Mileage Reimbursement CITY OF NEWMAN - PETTY CASH 10-21-6330 $ 11.31 128774 9/9/2026 Postage, Supplies, Parking, Mileage Reimbursement CITY OF NEWMAN - PETTY CASH 10-21-6300 $ 52.79 128774 9/9/2026 Postage, Supplies, Parking, Mileage Reimbursement CITY OF NEWMAN - PETTY CASH 10-06-6330 $ 3.80 128774 9/9/2026 Postage, Supplies, Parking, Mileage Reimbursement CITY OF NEWMAN - PETTY CASH 10-14-6330 $ 2.03 128774 9/9/2026 Postage, Supplies, Parking, Mileage Reimbursement CITY OF NEWMAN - PETTY CASH 10-21-6208 $ 165.92 128774 9/9/2026 Postage, Supplies, Parking, Mileage Reimbursement CITY OF NEWMAN - PETTY CASH 63-56-6300 $ 0.27 128774 9/9/2026 Postage, Supplies, Parking, Mileage Reimbursement CITY OF NEWMAN - PETTY CASH 10-07-6300 $ 6.43 128774 9/9/2026 Postage, Supplies, Parking, Mileage Reimbursement CITY OF NEWMAN - PETTY CASH 63-56-6330 $ 2.02 128774 9/9/2026 Postage, Supplies, Parking, Mileage Reimbursement CITY OF NEWMAN - PETTY CASH 10-21-6330 $ 7.45 128774 9/9/2026 Postage, Supplies, Parking, Mileage Reimbursement CITY OF NEWMAN - PETTY CASH 10-14-6330 $ 12.90 128774 9/9/2026 Postage, Supplies, Parking, Mileage Reimbursement CITY OF NEWMAN - PETTY CASH 10-21-6208 $ 35.51 128774 9/9/2026 Postage, Supplies, Parking, Mileage Reimbursement CITY OF NEWMAN - PETTY CASH 60-50-6330 $ 2.03 128774 9/9/2026 Postage, Supplies, Parking, Mileage Reimbursement CITY OF NEWMAN - PETTY CASH 63-56-6330 $ 40.27 128774 9/9/2026 Postage, Supplies, Parking, Mileage Reimbursement
CITY OF NEWMAN - PETTY CASH 10-14-6300 $ 5.75 128774 9/9/2026 Postage, Supplies, Parking, Mileage Reimbursement CITY OF NEWMAN - PETTY CASH 10-01-6620 $ 18.97 128774 9/9/2026 Postage, Supplies, Parking, Mileage Reimbursement CITY OF NEWMAN - PETTY CASH 10-06-6330 $ 15.00 128774 9/9/2026 Postage, Supplies, Parking, Mileage Reimbursement CITY OF NEWMAN - PETTY CASH 60-50-6330 $ 0.27 128774 9/9/2026 Postage, Supplies, Parking, Mileage Reimbursement CITY OF NEWMAN - PETTY CASH 60-50-6300 $ 5.75 128774 9/9/2026 Postage, Supplies, Parking, Mileage Reimbursement CITY OF NEWMAN - PETTY CASH 63-56-6300 $ 5.74 128774 9/9/2026 Postage, Supplies, Parking, Mileage Reimbursement CITY OF NEWMAN - PETTY CASH 10-14-6330 $ 0.28 128774 9/9/2026 Postage, Supplies, Parking, Mileage Reimbursement CITY OF NEWMAN - PETTY CASH 10-21-6330 $ 7.45 128774 9/9/2026 Postage, Supplies, Parking, Mileage Reimbursement $ 437.32 128774 Total
Del Puerto Health Care District 10-44-6235 $ 42.00 128745 9/9/2026 Pre-employment Physical/ Lucero Del Puerto Health Care District 69-47-6235 $ 42.00 128745 9/9/2026 Pre-employment Physical/ Lucero Del Puerto Health Care District 63-56-6235 $ 7.00 128745 9/9/2026 Pre-employment Physical/ Lucero Del Puerto Health Care District 10-33-6235 $ 42.00 128745 9/9/2026 Pre-employment Physical/ Lucero Del Puerto Health Care District 60-50-6235 $ 7.00 128745 9/9/2026 Pre-employment Physical/ Lucero $ 140.00 128745 Total
Dittos 10-21-6300 $ 32.12 128746 9/9/2026 Business Card/ Parrott
AP Check Register
September 2, 2026 through September 15, 2026
7 of 16
Vendor Fund-Dept-Acct Amount Check # Check date Description Dittos 10-21-6300 $ 22.97 128746 9/9/2026 Business Card/ Gomez $ 55.09 128746 Total
ENTENMANN-ROVIN CO. 10-22-6300 $ 107.86 128747 9/9/2026 Newman FD Dome Badge ENTENMANN-ROVIN CO. 10-22-6300 $ 201.86 128747 9/9/2026 Newman FD Dome Badge $ 309.72 128747 Total
Envirosigns 10-44-6300 $ 3,276.77 128748 9/9/2026 Densmore Park Sign $ 3,276.77 128748 Total
Fastech 10-33-6225 $ 605.68 128749 9/9/2026 CNG Preventative Maintenance Fastech 10-21-6200 $ 75.71 128749 9/9/2026 CNG Preventative Maintenance Fastech 69-47-6225 $ 378.54 128749 9/9/2026 CNG Preventative Maintenance Fastech 10-44-6225 $ 302.84 128749 9/9/2026 CNG Preventative Maintenance Fastech 60-50-6225 $ 75.71 128749 9/9/2026 CNG Preventative Maintenance Fastech 63-56-6225 $ 75.71 128749 9/9/2026 CNG Preventative Maintenance Fastech 60-50-6225 $ 78.38 128749 9/9/2026 CNG Preventative Maintenance Fastech 10-33-6225 $ 627.00 128749 9/9/2026 CNG Preventative Maintenance Fastech 10-44-6225 $ 313.50 128749 9/9/2026 CNG Preventative Maintenance Fastech 69-47-6225 $ 391.86 128749 9/9/2026 CNG Preventative Maintenance Fastech 10-21-6200 $ 78.38 128749 9/9/2026 CNG Preventative Maintenance Fastech 63-56-6225 $ 78.38 128749 9/9/2026 CNG Preventative Maintenance $ 3,081.69 128749 Total
FGL ENVIRONMENTAL, INC 60-50-6200 $ 7,152.00 128750 9/9/2026 Inorganic Analysis, Support Analysis $ 7,152.00 128750 Total
Fonroche Lighting America, Inc 27-44-6200 $ 12,079.50 128751 9/9/2026 Brut Solar Bollards $ 12,079.50 128751 Total
Garcia Bonifacio 63-56-6300 $ 110.06 128737 9/9/2026 Ball Mount Garcia Bonifacio 63-56-6300 $ 1.39 128737 9/9/2026 Blaster, Sockets, Screwdriver, Screws Garcia Bonifacio 60-50-6300 $ 1.39 128737 9/9/2026 Blaster, Sockets, Screwdriver, Screws Garcia Bonifacio 10-33-6300 $ 8.33 128737 9/9/2026 Blaster, Sockets, Screwdriver, Screws Garcia Bonifacio 10-44-6300 $ 8.33 128737 9/9/2026 Blaster, Sockets, Screwdriver, Screws Garcia Bonifacio 69-47-6300 $ 8.33 128737 9/9/2026 Blaster, Sockets, Screwdriver, Screws $ 137.83 128737 Total
GARTON TRACTOR 10-44-6530 $ 130.16 128752 9/9/2026 Repair on Rustler $ 130.16 128752 Total
GRAINGER 60-50-6300 $ 25.07 128753 9/9/2026 U-Bolt
$ 25.07 128753 Total
Guerrero's Tire and Auto Repair, LLC 10-21-6530 $ 11.66 128754 9/9/2026 Repair of Flat Tire on Chevy Silverado/ PW Guerrero's Tire and Auto Repair, LLC 10-44-6530 $ 11.67 128754 9/9/2026 Repair of Flat Tire on Chevy Silverado/ PW Guerrero's Tire and Auto Repair, LLC 69-47-6530 $ 11.67 128754 9/9/2026 Repair of Flat Tire on Chevy Silverado/ PW Guerrero's Tire and Auto Repair, LLC 10-21-6530 $ 160.00 128754 9/9/2026 Tire Swap
AP Check Register
September 2, 2026 through September 15, 2026
8 of 16
Vendor Fund-Dept-Acct Amount Check # Check date Description $ 195.00 128754 Total
Guerrero's Tire and Auto Repair, LLC 60-50-6530 $ 338.00 128811 9/10/2026 2 New Tires on Chevy 2500/ PW $ 338.00 128811 Total
Hansford Catherine 60-50-6200 $ 6,055.00 128755 9/9/2026 Sewer Rate Study Hansford Catherine 60-50-6200 $ 3,080.00 128755 9/9/2026 Sewer Rate Study $ 9,135.00 128755 Total
Holiday Designs 10-44-6200 $ 20,619.50 128756 9/9/2026 Christmas Decorations $ 20,619.50 128756 Total
HOWK SYSTEMS, INC. 60-50-6225 $ 26,097.93 128757 9/9/2026 Well Pump Repair $ 26,097.93 128757 Total
Hydrofocus, Inc 17-44-7757 $ 7,475.78 128758 9/9/2026 Wetland Restoration Grant Agreement $ 7,475.78 128758 Total
IDEXX LABORATORIES, INC. 63-56-6300 $ 683.19 128759 9/9/2026 Water Testing Supplies $ 683.19 128759 Total
INFOSEND, INC 60-50-6200 $ 1,227.56 128760 9/9/2026 Utility Bill& Late Notice Mailing August 2026 INFOSEND, INC 63-56-6200 $ 1,227.55 128760 9/9/2026 Utility Bill& Late Notice Mailing August 2026 $ 2,455.11 128760 Total
JOE'S LANDSCAPING & CONCR 69-47-6200 $ 17,290.00 128761 9/9/2026 Maintenance Service For The Month of August $ 17,290.00 128761 Total
Lainez Joanna 10-06-6690 $ 35.09 128762 9/9/2026 Mileage Reimbursement/ Lainez $ 35.09 128762 Total
Lightning Flash Electric Company 60-50-6225 $ 11,814.93 128763 9/9/2026 Repair at Canal School Rd $ 11,814.93 128763 Total
Lightning Flash Electric Company 10-33-6200 $ 525.00 128812 9/10/2026 Repair on Street Light Lightning Flash Electric Company 10-44-6200 $ 8,438.20 128812 9/10/2026 Repair at Pioneer Park $ 8,963.20 128812 Total
Lightning Flash Electric Company 10-07-6200 $ 350.00 128763 9/9/2026 Repair at Theater Lightning Flash Electric Company 10-01-6644 $ 5,533.94 128763 9/9/2026 Power Distribution Boxes Lightning Flash Electric Company 69-47-6225 $ 1,465.00 128763 9/9/2026 Repair on Crosswalk Lights Lightning Flash Electric Company 60-50-6300 $ 2,766.97 128763 9/9/2026 Power Distribution Boxes Lightning Flash Electric Company 10-33-6200 $ 9,525.12 128763 9/9/2026 Repair on Bollards Lightning Flash Electric Company 63-56-6300 $ 2,766.97 128763 9/9/2026 Power Distribution Boxes Lightning Flash Electric Company 10-07-6200 $ 578.00 128763 9/9/2026 Repair at Community Meeting Room $ 22,986.00 128763 Total
LOPEZ EDGAR 10-21-6695 $ 76.00 128813 9/10/2026 POST Training Per Diem/ Lopez $ 76.00 128813 Total
Lopez Jose 10-21-6200 $ 358.82 128819 9/11/2026 Fall Festival Security/ Lopez Lopez Jose 10-21-6200 $ 358.82 128819 9/11/2026 Fall Festival Security/ Lopez $ 717.64 128819 Total
AP Check Register
September 2, 2026 through September 15, 2026
9 of 16
Vendor Fund-Dept-Acct Amount Check # Check date Description Mai Nang 60-50-6690 $ 30.89 128764 9/9/2026 Mileage Reimbursement/ Mai Mai Nang 60-50-6300 $ 162.90 128764 9/9/2026 Reimbursement for Waders/ Mai $ 193.79 128764 Total
Mallory Safety & Supply LLC 10-22-6300 $ 131.95 128765 9/9/2026 SCBA Repair $ 131.95 128765 Total
Marin-Alvarez Atzin 60-50-6690 $ 30.89 128766 9/9/2026 Mileage Reimbursement/ Marin-Alvarez Marin-Alvarez Atzin 60-50-6300 $ 86.88 128766 9/9/2026 Reimbursement for Waders/ Marin-Alvarez $ 117.77 128766 Total
Masimo Americas, Inc 18-22-7105 $ 6,574.97 128814 9/10/2026 Remaining Balance for Handheld Monitors $ 6,574.97 128814 Total
McKesson Medical-Surgical 10-22-6300 $ 11.60 128767 9/9/2026 EMS Supplies $ 11.60 128767 Total
Medina Auto Repair 10-33-6530 $ 37.33 128768 9/9/2026 Oil Change Chevy Silverado/ PW Medina Auto Repair 60-50-6530 $ 6.22 128768 9/9/2026 Oil Change Chevy Silverado/ PW Medina Auto Repair 10-44-6530 $ 37.33 128768 9/9/2026 Oil Change Chevy Silverado/ PW Medina Auto Repair 63-56-6530 $ 6.22 128768 9/9/2026 Oil Change Chevy Silverado/ PW Medina Auto Repair 69-47-6530 $ 37.33 128768 9/9/2026 Oil Change Chevy Silverado/ PW $ 124.43 128768 Total
Microbac Laboratories, Inc. 63-56-6200 $ 222.00 128769 9/9/2026 Water Samples Microbac Laboratories, Inc. 63-56-6200 $ 124.75 128769 9/9/2026 Water Samples Microbac Laboratories, Inc. 60-50-6200 $ 136.00 128769 9/9/2026 Water Samples Microbac Laboratories, Inc. 60-50-6200 $ 338.41 128769 9/9/2026 Water Samples Microbac Laboratories, Inc. 63-56-6200 $ 222.00 128769 9/9/2026 Water Samples Microbac Laboratories, Inc. 63-56-6200 $ 222.00 128769 9/9/2026 Water Samples Microbac Laboratories, Inc. 63-56-6200 $ 1,805.93 128769 9/9/2026 Water Samples Microbac Laboratories, Inc. 60-50-6200 $ 492.50 128769 9/9/2026 Water Samples Microbac Laboratories, Inc. 63-56-6200 $ 166.50 128769 9/9/2026 Water Samples Microbac Laboratories, Inc. 63-56-6200 $ 222.00 128769 9/9/2026 Water Samples Microbac Laboratories, Inc. 63-56-6200 $ 387.86 128769 9/9/2026 Water Samples Microbac Laboratories, Inc. 60-50-6200 $ 303.75 128769 9/9/2026 Water Samples Microbac Laboratories, Inc. 63-56-6200 $ 379.15 128769 9/9/2026 Water Samples $ 5,022.85 128769 Total
MID VALLEY IT, INC 10-07-7105 $ 277.20 128770 9/9/2026 Avigilon License $ 277.20 128770 Total
Modesto Junior College Ag Department 10-21-6208 $ 167.00 128771 9/9/2026 Animal Shelter/ March 2026 Modesto Junior College Ag Department 10-21-6208 $ 4,882.00 128771 9/9/2026 Catch & Release Program March & April 2026 $ 5,049.00 128771 Total
NEWMAN ACE HARDWARE/JACT, 10-44-6300 $ 15.09 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-46-6300 $ 20.49 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies
AP Check Register
September 2, 2026 through September 15, 2026
10 of 16
Vendor Fund-Dept-Acct Amount Check # Check date Description NEWMAN ACE HARDWARE/JACT, 10-46-6300 $ 59.32 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-44-6300 $ 24.78 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-22-6300 $ 4.96 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-22-6300 $ 35.59 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 60-50-6300 $ 328.18 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 60-50-6300 $ 49.60 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-22-6300 $ 0.38 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 60-50-6300 $ 58.17 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-45-6735 $ 34.50 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-45-6735 $ 16.17 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-44-6300 $ 23.51 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-44-6300 $ 6.36 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-44-6300 $ 18.53 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 63-56-6300 $ 73.33 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-44-6300 $ 10.77 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-44-6300 $ 6.46 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-44-6300 $ 42.04 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 63-56-6300 $ 27.58 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 63-56-6300 $ 10.77 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-44-6300 $ 36.21 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-44-6300 $ 24.76 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-44-6300 $ 90.59 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-22-6300 $ 175.15 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-44-6300 $ 26.95 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-44-6300 $ 18.33 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-44-6300 $ 15.30 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-44-6300 $ 23.70 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-21-6300 $ 35.94 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-44-6300 $ 20.49 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-21-6300 $ 2.13 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-44-6300 $ 14.87 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-44-6300 $ 9.70 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 60-50-6300 $ 209.26 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-07-6300 $ 29.75 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-07-6300 $ 118.15 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-21-6300 $ 20.26 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-44-6300 $ 17.25 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-44-6300 $ 2.15 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-44-6300 $ 55.19 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies
AP Check Register
September 2, 2026 through September 15, 2026
11 of 16
Vendor Fund-Dept-Acct Amount Check # Check date Description NEWMAN ACE HARDWARE/JACT, 10-22-6300 $ 17.25 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-44-6300 $ 9.70 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-46-6300 $ 50.03 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 60-50-6300 $ 217.40 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 63-56-6300 $ 7.54 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-22-6300 $ 7.72 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies NEWMAN ACE HARDWARE/JACT, 10-22-6300 $ 20.05 128775 9/9/2026 Batteries, Misc Tools, Light Bulbs, Cleaning, Supplies $ 2,142.40 128775 Total
Newman Auto Repair 63-56-6530 $ 44.68 128773 9/9/2026 Repair on 2019 Toyota Prius/ PW Newman Auto Repair 60-50-6530 $ 44.67 128773 9/9/2026 Repair on 2019 Toyota Prius/ PW $ 89.35 128773 Total
Nutrien Ag Solutions Inc 60-50-6230 $ 1,669.24 128776 9/9/2026 20 Gallons Makaze, 7.5 Gallons Intensity One, 7.5 Gallons MSO Nutrien Ag Solutions Inc 10-33-6270 $ 1,052.12 128776 9/9/2026 10 Gallons Galigan $ 2,721.36 128776 Total
O'Connor & Company 10-14-6205 $ 1,964.59 128777 9/9/2026 Accounting Services O'Connor & Company 63-56-6205 $ 1,964.58 128777 9/9/2026 Accounting Services O'Connor & Company 60-50-6205 $ 1,964.58 128777 9/9/2026 Accounting Services $ 5,893.75 128777 Total
One Step GPS LLC 10-22-6200 $ 69.75 128778 9/9/2026 GPS Fleet Tracking Software One Step GPS LLC 63-56-6200 $ 153.45 128778 9/9/2026 GPS Fleet Tracking Software One Step GPS LLC 60-50-6200 $ 153.45 128778 9/9/2026 GPS Fleet Tracking Software One Step GPS LLC 10-21-6200 $ 195.30 128778 9/9/2026 GPS Fleet Tracking Software $ 571.95 128778 Total
Operating Engineers Public & Misc Employees 10-00-2260 $ 1,246.00 128779 9/9/2026 Health Insurance Premium/ October 2026/ Caetano $ 1,246.00 128779 Total
OTTMAN FARMS, INC 60-50-6230 $ 1,204.00 128780 9/9/2026 Spraying of Alfalfa @ WWTP OTTMAN FARMS, INC 60-50-6230 $ 1,419.00 128780 9/9/2026 Spraying of Alfalfa @ WWTP $ 2,623.00 128780 Total
Owen Equipment Sales 10-33-6530 $ 223.09 128781 9/9/2026 Sweeper Repair Parts Owen Equipment Sales 69-47-6530 $ 223.09 128781 9/9/2026 Sweeper Repair Parts Owen Equipment Sales 10-33-6530 $ 93.41 128781 9/9/2026 Sweeper Repair Parts Owen Equipment Sales 10-33-6530 $ 93.42 128781 9/9/2026 Sweeper Repair Parts $ 633.01 128781 Total
P G & E 10-45-6410 $ 464.42 128785 9/9/2026 Gas & Electric Use P G & E 10-22-6410 $ 2,675.17 128785 9/9/2026 Gas & Electric Use P G & E 10-46-6410 $ 1,230.26 128785 9/9/2026 Gas & Electric Use P G & E 10-07-6410 $ 5,661.88 128785 9/9/2026 Gas & Electric Use P G & E 63-56-6410 $ 59,432.72 128785 9/9/2026 Gas & Electric Use P G & E 10-44-6410 $ 3,494.61 128785 9/9/2026 Gas & Electric Use
AP Check Register
September 2, 2026 through September 15, 2026
12 of 16
Vendor Fund-Dept-Acct Amount Check # Check date Description P G & E 60-50-6410 $ 26,414.47 128785 9/9/2026 Gas & Electric Use P G & E 69-47-6410 $ 4,822.69 128785 9/9/2026 Gas & Electric Use P G & E 10-33-6410 $ 5,983.07 128785 9/9/2026 Gas & Electric Use $ 110,179.29 128785 Total
Pace Supply Corporation 63-56-6350 $ 11,754.96 128782 9/9/2026 Meter Parts Pace Supply Corporation 63-56-6300 $ (339.66) 128782 9/9/2026 Return of Meter Parts $ 11,415.30 128782 Total
Parrott William 10-21-6695 $ 76.00 128815 9/10/2026 POST Training Per Diem/ Parrott $ 76.00 128815 Total
Pernsteiner & Sons Fabrication 10-22-6300 $ 300.00 128783 9/9/2026 tray Pernsteiner & Sons Fabrication 63-56-6200 $ 3,500.00 128783 9/9/2026 Cages Pernsteiner & Sons Fabrication 69-47-6530 $ 87.50 128783 9/9/2026 Skids Pernsteiner & Sons Fabrication 10-33-6530 $ 87.50 128783 9/9/2026 Skids $ 3,975.00 128783 Total
Pete's Auto Repair 10-21-6530 $ 78.03 128784 9/9/2026 Oil Change 2018 Ford Explorer Pete's Auto Repair 10-21-6530 $ 199.35 128784 9/9/2026 Oil Change 2012 Nissan Altima Pete's Auto Repair 10-21-6530 $ 342.66 128784 9/9/2026 Oil Change 2011 Nissan Altima $ 620.04 128784 Total
PIONEER DRUG 60-50-6300 $ 3.51 128786 9/9/2026 Spoons
PIONEER DRUG 10-14-6300 $ 3.51 128786 9/9/2026 Spoons
PIONEER DRUG 63-56-6300 $ 3.51 128786 9/9/2026 Spoons
$ 10.53 128786 Total
RALEY'S IN STORE CHARGE 10-14-6300 $ 2.66 128787 9/9/2026 Corp Yard Supplies RALEY'S IN STORE CHARGE 10-46-6300 $ 106.69 128787 9/9/2026 Corp Yard Supplies RALEY'S IN STORE CHARGE 63-56-6300 $ 2.66 128787 9/9/2026 Corp Yard Supplies RALEY'S IN STORE CHARGE 60-50-6300 $ 2.66 128787 9/9/2026 Corp Yard Supplies RALEY'S IN STORE CHARGE 10-22-6300 $ 30.16 128787 9/9/2026 Fire Department Supplies RALEY'S IN STORE CHARGE 10-22-6300 $ 59.73 128787 9/9/2026 Fire Department Supplies RALEY'S IN STORE CHARGE 10-22-6300 $ 28.65 128787 9/9/2026 Fire Department Supplies RALEY'S IN STORE CHARGE 10-22-6300 $ 22.57 128787 9/9/2026 Fire Department Supplies $ 255.78 128787 Total
ROBIC REFRIGERATION 10-22-6300 $ 632.47 128788 9/9/2026 Service on Ice Machine $ 632.47 128788 Total
RUMBLE TREE PEST MGMT,INC 10-44-6200 $ 1,161.32 128789 9/9/2026 Soil Injection of 8 Elm trees @ Pioneer Park $ 1,161.32 128789 Total
SAFE-T-LITE 10-33-6300 $ 182.39 128790 9/9/2026 Traffic Paint SAFE-T-LITE 69-47-6300 $ 182.40 128790 9/9/2026 Traffic Paint SAFE-T-LITE 10-33-6300 $ 434.11 128790 9/9/2026 Traffic Paint SAFE-T-LITE 69-47-6300 $ 434.11 128790 9/9/2026 Traffic Paint
AP Check Register
September 2, 2026 through September 15, 2026
13 of 16
Vendor Fund-Dept-Acct Amount Check # Check date Description SAFE-T-LITE 10-46-6300 $ 22.63 128790 9/9/2026 Lens Cleaning Towelettes SAFE-T-LITE 69-47-6300 $ 151.17 128790 9/9/2026 Hard Hats, Posts SAFE-T-LITE 10-44-6300 $ 151.17 128790 9/9/2026 Hard Hats, Posts SAFE-T-LITE 60-50-6300 $ 25.20 128790 9/9/2026 Hard Hats, Posts SAFE-T-LITE 63-56-6300 $ 25.20 128790 9/9/2026 Hard Hats, Posts SAFE-T-LITE 10-33-6300 $ 151.17 128790 9/9/2026 Hard Hats, Posts $ 1,759.55 128790 Total
SHI International Corp. 60-50-6310 $ 672.20 128816 9/10/2026 Acrobat Adobe Pro SHI International Corp. 10-03-6310 $ 672.20 128816 9/10/2026 Acrobat Adobe Pro SHI International Corp. 63-56-6310 $ 672.20 128816 9/10/2026 Acrobat Adobe Pro $ 2,016.60 128816 Total
Solar Integrated Fund III 60-50-6410 $ 799.23 128791 9/9/2026 Solar Production Period 8-1-26 to 8-31-26 $ 799.23 128791 Total
Solis Diego 10-22-6500 $ 84.00 128792 9/9/2026 Reimbursement for Gas/ Solis $ 84.00 128792 Total
STANTEC CONSULTING SERVICE, Inc 60-50-6200 $ 2,051.60 128795 9/9/2026 Project #184031986 SSMP Update (2025-2026) $ 2,051.60 128795 Total
STAPLES ADVANTAGE 10-21-6300 $ 26.53 128794 9/9/2026 White Squares STAPLES ADVANTAGE 60-50-6300 $ 35.60 128794 9/9/2026 Wrist Rest, Keyboard STAPLES ADVANTAGE 63-56-6300 $ 35.59 128794 9/9/2026 Wrist Rest, Keyboard STAPLES ADVANTAGE 60-50-6300 $ 10.38 128794 9/9/2026 Rubberbands, Calculator Ribbon STAPLES ADVANTAGE 10-14-6300 $ 10.39 128794 9/9/2026 Rubberbands, Calculator Ribbon STAPLES ADVANTAGE 10-14-6300 $ 35.60 128794 9/9/2026 Wrist Rest, Keyboard STAPLES ADVANTAGE 63-56-6300 $ 10.38 128794 9/9/2026 Rubberbands, Calculator Ribbon $ 164.47 128794 Total
State of Calif Dept of Justice 10-00-2014 $ 128.00 128793 9/9/2026 Fingerprint Apps/FBI/Child Abuse Index $ 128.00 128793 Total
State Water Resources Control Board 60-50-6690 $ 228.00 128796 9/9/2026 Wastewater Operator in Training Application/ Ryans $ 228.00 128796 Total
TESCO CONTROL, LLC 63-56-6200 $ 2,950.00 128797 9/9/2026 Aveva Support Renewal TESCO CONTROL, LLC 60-50-6200 $ 2,950.00 128797 9/9/2026 Aveva Support Renewal TESCO CONTROL, LLC 60-50-6200 $ 14,560.00 128797 9/9/2026 Radio Survey TESCO CONTROL, LLC 63-56-6200 $ 14,560.00 128797 9/9/2026 Radio Survey $ 35,020.00 128797 Total
The Signworks 10-07-6200 $ 600.00 128798 9/9/2026 Window Graphics $ 600.00 128798 Total
True Blue Veterinary Group 10-21-6208 $ 147.51 128799 9/9/2026 Shelter Animals $ 147.51 128799 Total
UNIVAR USA, INC 63-56-6300 $ 1,848.44 128800 9/9/2026 260 Gallons of Sodium Hypoclorlte Delivered to Well #8
AP Check Register
September 2, 2026 through September 15, 2026
14 of 16
Vendor Fund-Dept-Acct Amount Check # Check date Description UNIVAR USA, INC 63-56-6300 $ 1,587.92 128800 9/9/2026 230 Gallons of Sodium Hypoclorlte Delivered to Well #10 $ 3,436.36 128800 Total
Valley 29 Electric, LLC 60-50-6200 $ 4,341.98 128801 9/9/2026 Installation of Mini Splits Valley 29 Electric, LLC 63-56-6200 $ 4,341.99 128801 9/9/2026 Installation of Mini Splits $ 8,683.97 128801 Total
Valley Pet Care 10-21-6208 $ 324.65 128802 9/9/2026 Catch & Release Program 8-5-26 Valley Pet Care 10-21-6208 $ 324.30 128802 9/9/2026 Catch & Release Program 8-5-26 $ 648.95 128802 Total
Verizon Wireless 10-21-6420 $ 270.40 128820 9/11/2026 Mobile laptop access 8-2-26 to 9-1-26 Verizon Wireless 60-50-6420 $ 30.22 128820 9/11/2026 Mobile laptop access 8-2-26 to 9-1-26 Verizon Wireless 10-06-6420 $ 30.02 128820 9/11/2026 Mobile laptop access 8-2-26 to 9-1-26 Verizon Wireless 10-22-6615 $ 40.04 128820 9/11/2026 Mobile laptop access 8-2-26 to 9-1-26 $ 370.68 128820 Total
Vestis 60-50-6200 $ 196.68 128803 9/9/2026 Uniform Cleaning/Mat Rental/Shop Towels/ August 2026 Vestis 10-22-6200 $ 142.78 128803 9/9/2026 Uniform Cleaning/Mat Rental/Shop Towels/ August 2026 Vestis 10-44-6200 $ 131.12 128803 9/9/2026 Uniform Cleaning/Mat Rental/Shop Towels/ August 2026 Vestis 63-56-6200 $ 131.11 128803 9/9/2026 Uniform Cleaning/Mat Rental/Shop Towels/ August 2026 Vestis 10-21-6200 $ 147.02 128803 9/9/2026 Uniform Cleaning/Mat Rental/Shop Towels/ August 2026 Vestis 10-33-6200 $ 196.68 128803 9/9/2026 Uniform Cleaning/Mat Rental/Shop Towels/ August 2026 Vestis 10-07-6200 $ 142.72 128803 9/9/2026 Uniform Cleaning/Mat Rental/Shop Towels/ August 2026 $ 1,088.11 128803 Total
West Coast Pet Memorial Services 10-21-6208 $ 35.51 128821 9/11/2026 Disposal Clinic $ 35.51 128821 Total
WEST SIDE PUBLIC SCALE 60-50-6230 $ 60.00 128806 9/9/2026 Weight Tags for August 2025/ WWTP $ 60.00 128806 Total
Westside Connect 10-06-6600 $ 420.00 128804 9/9/2026 Notice of Public Hearing Urban Home Westside Connect 10-03-6420 $ 210.00 128804 9/9/2026 Notice of Nominees for Public Office Westside Connect 27-44-6200 $ 1,890.00 128804 9/9/2026 Notice to Bidders Veterans Circle Improvements Westside Connect 10-45-6724 $ 256.00 128804 9/9/2026 Display Ad Movie Night Westside Connect 63-56-6600 $ 50.00 128804 9/9/2026 Single Box Ad Westside Connect 10-01-6600 $ 50.00 128804 9/9/2026 Single Box Ad Westside Connect 27-44-6200 $ 1,104.00 128804 9/9/2026 Honor a Hero Campaign Westside Connect 10-06-6600 $ 490.00 128804 9/9/2026 Notice of Public Hearing Urban Home Westside Connect 60-50-6600 $ 50.00 128804 9/9/2026 Single Box Ad Westside Connect 10-14-6635 $ 52.00 128804 9/9/2026 Newspaper Subscription/ City Hall $ 4,572.00 128804 Total
Westside Water Conditioning 60-50-6300 $ 41.13 128805 9/9/2026 Bottle Water Delivery August/ City Hall Westside Water Conditioning 63-56-6300 $ 41.13 128805 9/9/2026 Bottle Water Delivery August/ City Hall Westside Water Conditioning 10-22-6200 $ 112.45 128805 9/9/2026 Bottle Water Delivery August/ FD
AP Check Register
September 2, 2026 through September 15, 2026
15 of 16
Vendor Fund-Dept-Acct Amount Check # Check date Description Westside Water Conditioning 60-50-6300 $ 132.87 128805 9/9/2026 Bottle Water Delivery August/ Corp Yard Westside Water Conditioning 10-14-6300 $ 41.14 128805 9/9/2026 Bottle Water Delivery August/ City Hall Westside Water Conditioning 63-56-6300 $ 132.88 128805 9/9/2026 Bottle Water Delivery August/ Corp Yard Westside Water Conditioning 60-50-6300 $ 39.80 128805 9/9/2026 Bottle Water Delivery August/ WWTP Westside Water Conditioning 10-21-6200 $ 90.55 128805 9/9/2026 Bottle Water Delivery August/ PD $ 631.95 128805 Total
Wild Manes 10-22-6300 $ 63.59 128807 9/9/2026 Uniform T Shirts $ 63.59 128807 Total
Williams Ashley 10-21-6695 $ 414.00 128817 9/10/2026 POST Management Training Module A/ Williams $ 414.00 128817 Total
Witmer Public Safety Group, Inc 10-22-6300 $ 574.06 128808 9/9/2026 Structural Boots $ 574.06 128808 Total
Yancey Home Center 10-44-6300 $ 38.83 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 10-44-6300 $ 10.67 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 10-44-6300 $ 21.55 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 10-33-6530 $ 2.81 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 63-56-6300 $ 7.76 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 10-44-6300 $ 26.20 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 63-56-6300 $ 30.56 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 63-56-6300 $ 23.45 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 63-56-6300 $ (33.97) 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 10-33-6530 $ 10.38 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 63-56-6300 $ 15.01 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 10-44-6300 $ 7.97 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs
Yancey Home Center 10-44-6300 $ 10.75 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 63-56-6300 $ 8.54 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 69-47-6530 $ 2.82 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 10-44-6300 $ 120.31 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 69-47-6300 $ 18.92 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 69-47-6300 $ 9.69 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 10-44-6300 $ 30.19 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 10-44-6300 $ 35.71 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 63-56-6300 $ 58.00 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 10-44-6300 $ 25.70 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 10-33-6300 $ 18.92 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 63-56-6300 $ 3.88 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 10-44-6300 $ 10.78 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 10-46-6300 $ 114.02 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 10-21-6307 $ 41.74 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs
AP Check Register
September 2, 2026 through September 15, 2026
16 of 16
Vendor Fund-Dept-Acct Amount Check # Check date Description Yancey Home Center 10-33-6300 $ 43.06 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 63-56-6300 $ 5.81 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 10-46-6300 $ 32.03 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 63-56-6300 $ 51.18 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 63-56-6300 $ 116.50 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 63-56-6300 $ 6.47 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 60-50-6300 $ 97.07 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 63-56-6300 $ 5.93 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 69-47-6530 $ 10.38 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 63-56-6300 $ 9.70 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 63-56-6300 $ 31.06 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 63-56-6300 $ 47.14 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 10-33-6300 $ 29.12 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 10-44-6300 $ 33.94 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 10-45-6735 $ 1,004.17 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 10-33-6300 $ 9.70 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 63-56-6300 $ 33.97 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 10-46-6300 $ 5.93 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 63-56-6300 $ 11.16 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 60-50-6530 $ 3.88 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 10-07-6300 $ 50.54 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 60-50-6300 $ 13.58 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 10-44-6300 $ 33.94 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 63-56-6300 $ 15.40 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 60-50-6300 $ (97.07) 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 63-56-6300 $ 13.59 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs Yancey Home Center 63-56-6300 $ 54.50 128809 9/9/2026 Dog Food/Misc Tools/Locks/light Bulbs $ 2,343.87 128809 Total
$ 545,043.53 Grand Total
MINUTES
NEWMAN CITY COUNCIL
SPECIAL MEETING SEPTEMBER 8, 2026
CITY HALL CONFERENCE ROOM, 6:30 P.M., 938 FRESNO STREET NOTICE: THIS MEETING WILL BE HELD IN ACCORDANCE WITH THE RALPH M. BROWN ACT (CALIFORNIA GOVERNMENT CODE SECTION 54950, ET SEQ.) AND THE FEDERAL AMERICANS WITH DISABILITIES ACT REMOTE PUBLIC COMMENT WILL BE ENABLED ONLY WHEN AT LEAST ONE COUNCIL MEMBER PARTICIPATES REMOTELY (Gov. Code § 54953.4(c)(2))
1. Call To Order - Mayor Graham 6:30 P.M.
2. Roll Call - PRESENT: Pimentel, Mayor Pro Tem Ball, Tomlinson, Harden, And Mayor Graham.
ABSENT: None.
3. Items From The Public – None.
4. Adjourn To Closed Session - 6:31 P.M.
a. Conference With Legal Counsel - Initiation Of Litigation Pursuant To California Government Code Section 54956.9(d)(4): (One Case).
b. Conference With Labor Negotiator – Agency Negotiator: Michael E. Holland - Employee Organizations: Newman Police Officers Association Bargaining Unit - G.C. 54957.6. c. Return To Open Session - 6:47 P.M.
No Reportable Action Was Taken.
5. Adjournment.
ACTION: On A Motion By Ball, Seconded By Harden, The Meeting Was Adjourned At 6:49 P.M. By The Following Vote: AYES: Pimentel, Ball, Tomlinson, Harden, And Mayor Graham; NOES: None; ABSENT: None; NOT PARTICIPATING: None.
MINUTES
NEWMAN CITY COUNCIL
REGULAR MEETING SEPTEMBER 8, 2026
CITY COUNCIL CHAMBERS, 7:00 P.M., 938 FRESNO STREET
NOTICE: THIS MEETING WILL BE HELD IN ACCORDANCE WITH THE RALPH M. BROWN ACT (CALIFORNIA GOVERNMENT CODE SECTION 54950, ET SEQ.) AND THE FEDERAL AMERICANS WITH DISABILITIES ACT REMOTE PUBLIC COMMENT WILL BE ENABLED ONLY WHEN AT LEAST ONE COUNCIL MEMBER PARTICIPATES REMOTELY (Gov. Code § 54953.4(c)(2))
1. Call To Order - Mayor Graham 7:02 P.M.
2. Pledge Of Allegiance.
3. Invocation – Council Member Pimentel.
4. Roll Call - PRESENT: Pimentel, Mayor Pro Tem Ball, Tomlinson, Harden, And Mayor Graham.
ABSENT: None.
5. Declaration Of Conflicts Of Interest – None.
6. Ceremonial Matters – None.
7. Items from the Public - Non-Agenda Items – None.
Abby Pendleton, Representative For Assemblymember Juan Alanis, Reported That The Legislative Session Had Ended For The Year But Noted That The Assemblymember Had Nine Bills Go To The Governor’s Desk. Pendleton Briefly Reviewed Some Of The Main Assembly Bills, AB767, AB387, AB1572, AB2282, And AB312. She Concluded By Mentioning That The Assemblymembers Office Was Always Available To Assist Constituents That Needed Help With Various State Agencies.
8. Consent Calendar
a. Waive All Readings Of Ordinances And Resolutions Except By Title. b. Approval Of Warrants.
c. Approval Of Minutes Of The August 25, 2026 Meetings. d. Adopt Resolution No. 2026-34, A Resolution Of Concurrence And Acceptance Of The Consolidated Annual Performance Evaluation Report (CAPER) For Fiscal Year (FY) 2025- 2026 Prepared For The Stanislaus Urban County And Stanislaus Home Consortium.
ACTION: On A Motion By Tomlinson, Seconded By Harden, The Consent Calendar Was Approved By The Following Vote: AYES: Pimentel, Ball, Tomlinson, Harden, And Mayor Graham; NOES:
None; ABSENT: None; NOT PARTICIPATING: None.
9. Public Hearings – None.
10. Regular Business
a. Report On The Newman Chamber Of Commerce 2026 Tree Lighting Event At The Downtown Plaza.
Council Member Pimentel Asked If There Would Be A Parade At The Tree Lighting Event.
Recreation Director/Community Liaison Mendoza Explained That The Parade Was Included In The Staff Report But Indicated That She Was Still Not Sure If A Parade Would Take Place. Mendoza Noted That The Parade Had Been Held Intermittently In Previous Years.
ACTION: On A Motion By Ball, Seconded By Tomlinson, The Council Approved The 2026 Newman Tree Lighting Event As Submitted By The Chamber Of Commerce By The Following Roll Call Vote:
AYES: Pimentel, Ball, Tomlinson, Harden, And Mayor Graham; NOES: None; ABSENT: None; NOT PARTICIPATING: None.
b. Adopt Resolution No. 2026-35, A Resolution Accepting A Bid And Awarding A Contract To Taylor Backhoe Service, Inc. DBA TBS Contractors For The Veterans Circle Improvements Project And Authorizing The City Manager To Execute The Agreement.
Mayor Graham Asked If TBS Contractors Had Previously Constructed Similar Projects.
Public Works Director Spankowski Stated That TBS Contractors Had Completed Similar Projects.
City Manager Holland Noted That The Said Contractor Had Previously Completed Other Projects For The City.
ACTION: On A Motion By Harden, Seconded By Tomlinson, Resolution No. 2026-35, A Resolution Accepting The Bid And Awarding A Contract To Taylor Backhoe Service, Inc. DBA TBS Contractors For The Veterans Circle Improvements Project And Authorizing The City Manager To Execute The Agreement Was Adopted, By The Following Roll Call Vote: AYES: Pimentel, Ball, Tomlinson, Harden, And Mayor Graham; NOES: None; ABSENT: None; NOT PARTICIPATING: None. c. Adopt Resolution No. 2026- , A Resolution Approving A Prelitigation Settlement And Release Agreement Between The City Of Newman And West Stanislaus County Fire Protection District And Authorizing The City Manager To Execute Said Agreement.
Mayor Graham Reported That Item 10.c. Was Being Removed From The Agenda And Would Be Considered At A Future City Council Meeting.
11. Items From District Five Stanislaus County Supervisor – None.
12. Items From The City Manager And Staff.
City Manager Holland Advised That The Settlement Agreement For Item 10.c. Was Still Being Finalized.
Recreation Director/Community Liaison Mendoza Reported That Applications Were Available To Participate In The Halloween Trunk Or Treat Event. Mendoza Explained That Both The Adult Volleyball And Adult Basketball Programs Were Currently Ongoing. She Further Noted That The Youth Soccer Season Would Begin On The Following Saturday And Encouraged The Public To Exercise Caution In The Sherman Park Area.
Chief Framstad Thanked The Community For A Great Fall Festival Event And Noted That There Were Very Few Incidents During Said Event.
Public Works Director Spankowski Noted That The Public Works Department Had A Public Outreach Booth At The Fall Festival. Spankowski Stated That The Measure “L” Road Project Was Scheduled To Begin On September 14th.
Council Member Tomlinson Asked If There Had Been An Update From Turlock Mosquito Abatement District (TMAD) Regarding West Nile Virus.
Public Works Director Spankowski Indicated That There Were No New Updates From The District.
City Manager Holland Encouraged Residents To Avoid Overwatering To Help Reduce Stormwater Runoff.
Council Member Harden Asked How Residents With Concerns Regarding Road Construction Could Have Those Concerns Addressed.
Public Works Director Spankowski Stated That Residents Should Call The Public Works Office With Those Types Of Questions Or Concerns.
Chief Bowen Reported That An Explorer Program Meeting Would Be Held At The Fire Department On The Upcoming Wednesday For Individuals Interested In Learning More About The Program.
Bowen Noted That The Fire Department Would Be Attending Gustine’s 9-11 Memorial Event. He Thanked Everyone That Helped The Fire Department During The Fall Festival.
13. Items From City Council Members.
Council Member Ball Thanked The Fall Festival Committee And City Staff For Making The Event A Success.
Council Member Harden Asked If The Food Truck Regulations Could Be Reviewed In The Future.
Mayor Graham Thanked Everyone That Was Involved With The Fall Festival For All Of Their Efforts.
14. Adjournment.
ACTION: On A Motion By Tomlinson, Seconded By Harden, And Unanimously Carried, The Meeting Was Adjourned At 7:23 P.M.
Honorable Mayor and Members
of the Newman City Council
Agenda Item: 10.a.
City Council Meeting
of September 22, 2026
APPROVE THE 2026 WASTEWATER RATE STUDY AND AUTHORIZE THE CITY MANAGER TO INITIATE PROPOSITION 218 PROCEEDINGS FOR CHANGING WASTEWATER RATES RECOMMENDATION:
It is recommended that the Newman City Council adopt the following resolutions:
1. Resolution No. 2026 - , A Resolution of the City Council of the City of Newman Approving the 2026 Wastewater Rate Study
2. Resolution No. 2026 - , A Resolution of the City Council of the City of Newman Authorizing the City Manager to Initiate Proposition 218 Proceedings for Changing Wastewater Rates BACKGROUND:
A city's wastewater fund should have sufficient revenues to support the operation and maintenance of its wastewater system, and provide a reserve fund with sufficient emergency monies to avoid placing a financial burden on the city's General Fund. Knowing this, the City of Newman contracted with Hansford Economic Consulting (HEC) in February of 2025 to conduct a study of our Wastewater enterprise fund. The study analyzed future operational costs along with capital improvement costs and projected the rates needed to support those expenditures.
ANALYSIS:
In California, wastewater rates may only be changed through the Proposition 218 process. As part of the process, a study of our wastewater enterprise fund was required to determine how much revenue would be required to keep our wastewater operations sufficiently funded and provide funding for future growth. The study looked at operational costs, capital improvement projects and future growth over the next 6 years. The study then calculated the necessary revenues to support those costs. The final result of the study is the calculated rates that will be adopted by ordinance.
The intent of the Proposition 218 process is to ensure that all taxes and most charges to property owners are subject to voter approval. In the case of utility rates, a formal protest hearing is required to move forward with increasing wastewater rates. Authorizing the City Manager to proceed with the Proposition 218 process allows staff to send out notices to the voting public and provide wastewater customers the opportunity to protest. A 50% plus 1 protest is required for the rates to remain unchanged.
The Proposition 218 process is scheduled as follows:
September 22, 2026 - City Council authorizes the City Manager to proceed with the Proposition 218 process.
September 24, 2026 - Latest date by which all Prop 218 notices must be mailed to property owners.
November 10, 2026 - City Council conducts a Public Hearing, tallies the protests, takes action on the first reading of the ordinance adopting the new wastewater rates, and authorizes staff to publish a summary of the ordinance.
December 8, 2026 - City Council holds a second Public Hearing and takes action on the second reading of the ordinance adopting the new wastewater rates and authorizes staff to publish a summary of the ordinance.
March 1, 2027 - New wastewater rates become effective.
June 29, 2027 - SB323 Last day to bring any judicial action or proceeding against the adoption of the rate change.
FISCAL IMPACT:
There is no cost involved with adopting the wastewater rate study.
Authorizing the City Manager to proceed with the Proposition 218 process also authorizes a budget increase of $5,500 for printing and postage costs incurred for mailing the notices.
Agenda Item: 10. a.
CONCLUSION:
A city's wastewater enterprise should be sufficiently funded so that its operational and expansion costs do not affect its General Fund. The City hired Hansford Economic Consulting to perform a study of our Wastewater Enterprise fund to determine the rates that will need to be put in place to make sure the Wastewater Enterprise is sufficiently funded over the next six years. Adopting the two resolutions keeps the City's wastewater enterprise sufficiently funded.
Staff recommends that the City Council:
1. Adopt Resolution 2026- , Approving the Wastewater Rate Study
2. Adopt Resolution 2026- , Authorizing the City Manager to proceed with the Proposition 218 process.
ATTACHMENTS:
1. Resolution No. 2026- , A Resolution Approving the 2026 Wastewater Rate Study
2. Hansford Economic Consulting 2026 Wastewater Rates Study
3. Resolution No. 2026- , A Resolution Authorizing the City Manager to Initiate Proposition 218
4. Exhibit A - Projected Six-Year Wastesater Rate Schedule Respectfully submitted,
c ~ZLewis A. Humphries
Finance Director
REVIEWED/CONCUR
Michael Holland
City Manager
RESOLUTION NO. 2026-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWMAN APPROVING THE 2026 WASTEWATER RATE STUDY
WHEREAS, the City Council of the City of Newman on February 25, 2025, authorized Hansford Economic Consulting to conduct a Wastewater Rate Study; and WHEREAS, said study has been completed and presented to the City Council of the City of Newman for their review; and
WHEREAS, the City Manager of the City of Newman has recommended that the City Council approve the Wastewater Rate Study; and
WHEREAS, the City Council is desirous of approving the Wastewater Rate Study; and WHEREAS, the City Council of the City of Newman has determined it would be in the best interest of the City to approve the 2026 Wastewater Rate Study; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Newman hereby approves the 2026 Wastewater Rate Study conducted by Hansford Economic Consulting.
The foregoing resolution was introduced at a regular meeting of the City Council of the City of Newman held on the 22nd day of September, 2026 by Council Member ________ , who moved its adoption, which motion was duly seconded and it was upon roll call carried and the resolution adopted by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mike Maier, City Clerk
City Clerk of the City of Newman,
County of Stanislaus, State of California
APPROVED:
Casey Graham,
Mayor of the City of Newman,
County of Stanislaus, State of California
HANSFORD
ECONOMIC CONSULTING
Sewer Rate Study
Prepared for:
The City of Newman, California
DRAFT
September 8, 2026
HEC No. 240439
The following report was prepared by Hansford Economic Consulting LLC.
The analyses and findings contained within this report are based on primary data provided by the City of Newman, as well as additional secondary sources of data available as of the date of this report. Updates to information used in this report could change or invalidate the findings contained herein. While it is believed that the primary and secondary sources of information are accurate, this is not guaranteed.
Every reasonable effort has been made in order that the data contained in this study reflects the most accurate and timely information possible. No responsibility is assumed for inaccuracies in reporting by the client, its consultants and representatives, or any other data source used in the preparation of this study. No warranty or representation is made that any of the projected values or results contained in this study will actually be achieved.
There will usually be differences between forecasted or projected results and actual results due to changes in events and circumstances.
Changes in economic and social conditions due to events including, but not limited to, major recessions, droughts, major environmental problems or disasters that would negatively affect operations, expenses and revenues may affect the result of the findings in this study. In addition, other factors not considered in the study may influence actual revenues achieved. Any applications for financing, or bond sales analyses, should reevaluate the financial health and projection of revenues and expenses at the time of the application or preparation for bond sale.
Section
01 02
03 04
Table of Content
Introduction
Purpose of the Report
Background
Methodology
Major Assumptions
Summary of Findings
Calculated Wastewater Rates
Wastewater Rates Calculations
Customer Base
Historical Financial Data
Maximum Wastewater Rates Methodology
Cost of Service Analysis
Rates Calculations
Cash flow
Impact of Calculated Rates
Bill Impacts
Affordability
Appendix A: Rate Study Support Tables
Page
1 1
1 2
3 5
6 10
10 12
14 21
24 28
30 30
32 List of Tables
Table
1 Calculated Wastewater Rates March 1, 2027
2 Calculated Schedule of Wastewater Rates
3 Current Wastewater Rate Schedule
4 Summary of User Characteristics
5 Capital Improvements Costs Summary
6 Estimated CIP Costs (in Inflated Dollars)
7 Estimated Debt Service for CWSRF Loan
8 System Rehabilitation Costs in Rates
9 Project Revenue Requirements
10 FY27 Allocated Costs by Customer Category
11 FY27 Calculated Wastewater Rates by Customer Category 12 Bioswale Costs added to Base Costs
13 Calculated Residential and Schools Wastewater Rates
14 Calculated Non-Residential Wastewater Rates
15 Projected Cash Flow for Funds 60 and 61 Combined
16 Wastewater Rates Affordability
List of Figures
Figure
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 Historical Wastewater Fund Net Revenues
Projected Cash Balances with and without Rate Increases Single Family Monthly Wastewater Bill Comparison
Wastewater Customers by Category
Historical City Population and Housing Units
Wastewater Flow by Customer Category
Wastewater System Revenue Sources
Historical Wastewater System Expenditures (fund 60)
Revenue Requirement and Rates Collection
Cost per Thousand Gallons by Customer Category
Cost of Service Results
Projected Wastewater Fund Cash Balances
Residential Bill Impacts
Sample Commercial Bill Impacts
Estimated Saputo Cheese Bill Impact
Page
8 9
13 15
17 18
19 20
21 23
25 26
27 27
28 32
Page
5 6
7 10
11 11
12 14
20 23
24 28
30 31
31 01. Introduction
Purpose of the Report
The City of Newman (City or Newman) contracted with Hansford Economic Consulting (HEC) to perform a Wastewater Rate Study (Study). The purpose of this Study is to determine the level of funding required to adequately operate the wastewater system in a safe manner and provide the residents and businesses of the City wastewater service that meets State and. Federal • regulatory requirements.
This Study provides an explanation of, and justification for, calculated wastewater rates by customer category through March 1, 2033, and documents adherence to the law regarding the setting of rates by a municipality. Specifically, the rates were designed in compliance with California Constitution Article 13D (commonly referred to as Proposition 218), which requires that the rates for wastewater service fees and charges shall not be extended, imposed, or increased by any agency unless they meet all of the following requirements:
(1) Revenues derived from the fee or charge shall not exceed the funds required to provide the property related service.
(2) Revenues derived from the fee or charge shall not be used for any purpose other than that for which the fee or charge was imposed.
(3) The amount of a fee or charge imposed upon any parcel or person as an incident of property ownership shall not exceed the proportional cost of the service attributable to the parcel. (4) No fee or charge may be imposed for a service unless that service is actually used by, or immediately available to, the owner of the property in question. Fees or charges based on potential or future use of a service are not permitted. (5) No fee or charge may be imposed for general governmental services including, but not limited to, police, fire, ambulance or library services, where the service is available to the public at large in substantially the same manner as it is to property owners.
The wastewater financial model presented in this report projects revenues and expenses and calculates rates for the next six years.
Background
The City provides wastewater service to residents and businesses of the City. The wastewater system is accounted for in the wastewater fund which includes fund numbers 60 (sewer operations) and 61 (sewer capital). In addition, the City collects supplemental sewer fees from new developments in fund 41.
Newman Sewer Rate Study DRAFT - Sep. 8, 2026 Page 1
The wastewater fund is an enterprise fund. An enterprise fund is a fund that is intended to recover its costs through user fees and charges. Enterprise funds also provide the repayment capacity for, and make debt service payments on, any debt incurred for capital projects; therefore, any enterprise fund bond-funded projects do not diminish the City's general fund debt capacity.
The City last increased rates July 1, 2021. Since 2021, the annual costs of operating the wastewater system (excluding capital projects) have increased from approximately $2.38 million to $3.41 million. Wastewater rates revenues are currently $3.75 million each year.
Several critical and large infrastructure investment projects must be completed by the City in the next five to six years. Updated wastewater rates are necessary in 2027 to support increased operating costs and the planned infrastructure project costs.
In determining the most reasonable rates that meet the requirements of Proposition 218, the City considered the following key objectives:
• Rates must be capable of generating sufficient revenues to meet all annual financial obligations of the wastewater enterprise fund;
• Changes to the rate structure must be administratively feasible (compatible with the existing billing system and straightforward to explain to customers); • The rate structure should be as reflective of customer demands and burdens on the wastewater system as possible; and
• Revised rates must be supportive of City goals, including meeting target reserve levels and keeping within affordability guidelines.
This Study presents the result of the analysis and recommendations to adjust the wastewater rates over the next six years. Only minor changes to the rate structure are proposed in this rate study.
Methodology
This report was prepared using the principles established by the Water Environment Federation Manual of Practice No. 27 and guidelines prepared by the California State Water Resources Control Board Clean Water State Revolving Fund (CWSRF) program. This Study uses the functional cost allocation methodology to determine rates 1.
The following four steps outline how wastewater rates are calculated such that the monthly wastewater rates meet California's legal requirements.
1 Chapter 6, pages 110-120, Financing and Charges for Wastewater Systems, Manual of Practice No. 27.
Newman Sewer Rate Study DRAFT - Sep. 8, 2026 Page2
1. Establish the Wastewater Customer Base and User Characteristics - Wastewater flow and strength data for each customer category is based on City flow measurements (water and wastewater), as well as City and customer reported constituent system loading.
2. Project the Revenue Requirement and Allocate to Collection and Treatment - The revenue requirement analysis compares the revenues of the utility to its operating and capital costs to determine the adequacy of existing rates to recover the utility's costs.
Components of revenue requirement include capital improvement costs, system rehabilitation costs, operations and maintenance costs, debt service costs, and operating reserve costs. Non-rate revenue credited against the projected costs include interest income and sale of property (hay sales).
3. Allocate Revenue Requirement Based on Flow and Strength and Determine Unit Costs - The revenue requirement is allocated based on flow and strength depending on the percentage distribution of operations and maintenance operations attributed to flow, biological oxygen demand (BOD), 2 and total suspended solids (SS). 3 Per unit revenue requirement for each projected year is determined by dividing the allocated revenue requirement by the demand for each customer category.
4. Determine Revenue Requirement by Customer Category- Per unit costs from step 3 are multiplied by the flow and strength characteristics of each customer category to determine the annual cost by customer category.
Major Assumptions
Several major assumptions influence the scope of the report and findings herein. They are summarized here:
• Wastewater CIP Projects will be funded through a combination of State grants, rates, connection/impact fees, reserves, and a CWSRF loan. The City will be applying for, and is eligible to receive, a $500,000 grant through the CWSRF program for planning costs associated with necessary upgrades at the wastewater treatment plant. During the planning phase, the City will apply for principal forgiveness and/or a loan through the CWSRF program to fund necessary wastewater treatment plant upgrades and expansion.
The City is currently eligible for 100% principal forgiveness; however, the terms of the CWSRF program change from year to year. The rate study assumes that the City will receive 50% principal forgiveness, and that the remaining costs will be funded through a low-cost loan repayable at 2.0% interest rate over a period of thirty years. All other infrastructure project costs, including improvements to the collection system, fleet and equipment, will 2 BOD demand is the amount of dissolved oxygen needed by aerobic biological organisms in a body of water to break down organic material present in a given water sample at certain temperature over a specific time period. The term also refers to a chemical procedure for determining this amount. 3 Total SS is a measure of the combined content of all inorganic and organic substances contained in a liquid in molecular, ionized or micro-granular (colloidal sol) suspended form.
Newman Sewer Rate Study DRAFT - Sep. 8, 2026 Page 3
be paid for by rate revenue and connection and impact fees; note, the latter must only be used for projects that are related to new growth in the City. Rate revenue reserves may be used from one year to the next for cash flow needs.
• Addition of Newman Environmental Wetland System (NEWS) monitoring and maintenance costs. The City recently completed an environmental wetlands system into which storm water infiltrates and is cleaned before it percolates to the river. There are annual operations costs associated with the NEWS that are included in the sewer enterprise fund because the system provides an alternative, less expensive, way to treat runoff than the wastewater treatment plant does. NEWS costs to monitor and maintain the bioswale are included in the annual revenue requirements but allocated to wastewater customers differently than all other operations costs.
• System rehabilitation costs are included in the rate model. The City collects money for system rehabilitation whenever actual expenditures are less than actual revenues and the cash reserve exceeds twelve months of operating expenses. To ensure the City maintains adequate reserves to handle routine maintenance programs and unexpected infrastructure and equipment failures, system rehabilitation is included in the revenue requirement calculation.
• The new rates are assumed to be in effect March 1, 2027 followed by March 1 of each year with the last increase scheduled March 1, 2032. The financial model extends through the end of fiscal year 2033.
• Annual operation and maintenance costs are increased based on historical increases and City expectations. The analysis uses a 5.5% annual cost escalator for all personnel related expenses, 8.0% for utility expenses, and 2.5% to 4.5% annual cost escalator for all other expenses.
Appendix A provides support tables for the wastewater rates analysis.
Newman Sewer Rate Study DRAFT - Sep. 8, 2026 Page4
02. Summary of Findings
The wastewater enterprise fund is financially healthy; however, due to a large capital improvement expense in fiscal year 2026 it recorded negative net revenue (drew down its reserves), is projected to have a lower net revenue in fiscal year 2027 than in prior years, and has some large capital improvement projects to pay for over the next five to six years.
Figure 1 shows the historical audited net revenues of the fund, unaudited net revenues fiscal year 2026, and projected net revenues for fiscal year 2027. Further details of revenues and expenditures are provided in Tables A-1 and A-2 in Appendix A.
Figure 1
Historical Wastewater Fund Net Revenues
$2,500,000
$2,000,000
Q.) $1,500,000 ::::s
C
I Q.)
$1,000,000 I >
I Q.)
cc I I +-' $500,000 I Q.)
z
$0
-$500,000 ~'o ~O) n,~ n,'\- rv<i- n,'='
- ~ rr ~
~ ~ 'i,() ~ ~ ~ ~'V ~ -~Qj ,~ (); ,~ ~(;
-$1,000,000 1).'J ~
~
Fiscal Year ro~ . rO
-$1,500,000 'i,~(); 'i,~
• The City must continue to keep reserves greater than one year of operating costs for emergency system repairs and other unforeseen potential costs. • The City needs to collect for system rehabilitation in rates so that repairs and replacement of existing assets can be conducted in a timely fashion that prolongs the life of the assets at a lower cost.
• Existing customers will pay for infrastructure investment and associated debt service that benefit both existing and future customers in the short-run. Connection fees and impact fees will be utilized as available to pay for future customers' share of capital projects.
Newman Sewer Rate Study DRAFT - Sep. 8, 2026 Page 5
• By raising rates over the next six years the City will generate sufficient revenue to meet operating expenses, pay for necessary infrastructure, and generate adequate bond coverage as required by the CWSRF program.
• If the City does not increase rates (but completes the capital improvements as listed in this study), the wastewater enterprise fund will have to be supported with other City funds, draining the City's ability to fund other essential services. Figure 2 shows a hypothetical wastewater enterprise fund balance with and without rate increases assuming a CWSRF loan is secured. In reality, the CWSRF program would require the wastewater enterprise to generate sufficient net revenue to support a loan from them; therefore, this graph is hypothetical.
Figure 2
Projected Cash Balances with and without Rate Increases - No Rate Increase - Rate Increase Revenue
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$0
($1,000,000) 2027 2028
Calculated Wastewater Rates
The flow charge for non-residential customers is applied to total water use each month and multiplied by a return flow factor. The commercial use charge will be applied to 75% of water used each month, the restaurant/grocery use charge will be applied to 95% of water used each month, and the industrial charge will be applied to 100% of water used each month. These percentages represent the best estimate of water that is returned to the wastewater system and sent to the wastewater treatment plant by customer category, as established by examining historical water meter reads.
Newman Sewer Rate Study DRAFT - Sep. 8, 2026 Page6
• Proposed rate structure adjustment for Commercial and Restaurant/Grocery.
Commercial customers are currently charged the sewer flow rate to 85% of their monthly water usage; this is proposed to be modified to 75%. Restaurant/grocery customers are currently charged the sewer flow rate to 90% of their monthly water usage; this is proposed to be modified to 95%. The modifications are based on recent water readings of average winter month water usage (during the months of December through March) compared to average annual monthly water use.
• Cost of Service has shifted since the last rate study was completed. The City has experienced growth and has a new industrial customer. These changes have shifted the cost of service between customer categories; as a result, industrial and restaurant/grocery customers are currently underpaying while commercial customers and schools are overpaying. Residential and the heavy industrial customer, Saputo, are close to paying cost of service.
Table 1 shows the calculated new rates effective March 1, 2027. A comparison of Newman's wastewater bill for a typical single family home is shown in Figure 3. Wastewater bills are in the mid-range compared to neighboring and regional cities. Newman's residential wastewater bills will remain in the middle of the range with adjustments to rates March 1, 2027.
Figure 3
Single Family Monthly Wastewater Bill Comparison
$100
$90
$80
::::::
co $70 i....
<I)
,+-I $60 C'Cl
s
<I)
,+-I
$50 (/)
Cu
s
2::- $40 .c
,+-I $33 $35 C
0 $30 ::E: $27
$20
$10
$0 I
Newman Sewer Rate Study
Median of comparisons
$58.60
$46.96 $48 $49.50 $51
$39 $40
$59 $59 $61
DRAFT - Sep. 8, 2026
$95
$75 $76
$71
$67
Table 1
Calculated Wastewater Rates March 1, 2027
Customer Monthly
Category Base Charge Flow Charge
Residential
1 Single Family (SF) [1] $49.50 per unit
2 Single Family (SF) $98.99 per account
1 Multi-Family (MF) $40.71 per unit
1SF+1MF $90.20 per account
Schools $2.10 per student
Return Flow
Commercial Factor [2]
1 Commercial $85.36 per account $4.16 per hcf 75%
1 Commercial+ 1 SF $114.38 per account $4.16 per hcf 75% 1 Commercial+ 1 MF $109.49 per account $4.16 per hcf 75% 1 Commercial+ 2 MF $133.62 per account $4.16 per hcf 75% 2 Commercial $170.72 per account $4.16 per hcf 75%
2 Commercial+ 1 SF $220.22 per account $4.16 per hcf 75% 2 Commercial+ 3 MF $243.11 per account $4.16 per hcf 75% 3 Commercial $256.07 per account $4.16 per hcf 75%
4 Commercial $341.43 per account $4.16 per hcf 75%
Restaurant I Grocery
Restaurant $133.48 per account $4.73 per hcf 95%
Grocery Market (Nob Hill) $1,796.86 per account $4.73 per hcf 95% 1 Commercial+ 1 Restaurant $240.24 per account $4.73 per hcf 95% Industrial
Hi-West/Ancient Organics $3,393.78 per account $3.81 100% Di-Mare $535.58 per account $4.13 100%
High Strength Industrial
Bioswale Charge $22.43 per account per month
Base Capacity Charge for Flow [1] $42,237 per month for average 300,000 gallons/day Variable Flow Charge $0.13382 per gallon of monthly average daily flow Fixed Capacity Charge for BOD [1] $18,297 per month for average 4,010 pounds/day Variable BOD mass Loading Charge $4.66017 per pound of monthly average daily BOD mass loading Source: City of Newman and HEC September 2026. tot26
[1] Saputo's monthly fixed charge= flow+ BOD capacity charge.
Newman Sewer Rate Study DRAFT - Sep. 8, 2026 Page8
Table 2 provides the full schedule with six annual adjustments of calculated wastewater rates.
NEWS bioswale monitoring and maintenance costs are included in the schedule of rates.
Table 2
Calculated Schedule of Wastewater Rates
Customer Category Base Charge Current 3/1/2027 3/1/2028 3/1/2029 3/1/2030 3/1/2031 3/1/2032 Residential
1 Single Family (SF) [1] per unit per month $46.96 $49.50 $53.24 $57.26 $61.65 $65.66 $69.68 2 Single Family (SF) per account per month $93.92 $98.99 $106.48 $114.52 $123.29 $131.32 $139.36 1 Multi-Family (MF) per unit per month $42.38 $40.71 $43.76 $47.03 $50.60 $53.88 $57.15 1 SF+ 1 MF per account per month $89.34 $90.20 $97.00 $104.29 $112.24 $119.54 $126.83 Schools per student per month $2.09 $2.10 $2.26 $2.44 $2.63 $2.80 $2.97 Commercial Customers with Flow & Other Monthly Charges
1 Commercial per account per month $64.74 $85.36 $91.02 $97.05 $103.61 $109.68 $115.77 1 Commercial+ 1 SF per account per month $111.70 $114.38 $122.21 $130.57 $139.66 $148.06 $156.48 1 Commercial+ 1 MF per account per month $107.12 $109.49 $116.92 $124.86 $133.49 $141.47 $149.46 1 Commercial+ 2 MF per account per month $149.49 $133.62 $142.83 $152.67 $163.37 $173.25 $183.16 2 Commercial per account per month $129.48 $170.72 $182.03 $194.10 $207.21 $219.36 $231.54 2 Commercial+ 1 SF per account per month $176.44 $220.22 $235.27 $251.36 $268.86 $285.02 $301.22 2 Commercial+ 3 MF per account per month $256.61 $243.11 $259.75 $277.53 $296.86 $314.72 $332.61 3 Commercial per account per month $194.23 $256.07 $273.04 $291.15 $310.81 $329.03 $347.30 4 Commercial per account per month $258.97 $341.43 $364.05 $388.20 $414.42 $438.71 $463.07 Commercial Flow Charge per hcf [1] $4.84 $4.16 $4.16 $4.16 $4.16 $4.16 $4.16 Restaurant I Grocery
Restaurant per account per month $103.37 $133.48 $142.78 $152.72 $163.54 $173.51 $183.51 Grocery Market (Nob Hill) per account per month $1,235.07 $1,796.86 $1,934.45 $2,081.98 $2,242.97 $2,390.46 $2,537.92 1 Commercial+ 1 Restaurant per account per month $168.11 $240.24 $256.85 $274.60 $293.90 $311.71 $329.57 Restaurant/Grocery Flow Charge per hcf [1] $3.96 $4.73 $4.73 $4.73 $4.73 $4.73 $4.73 Industrial
Hi-West/Ancient Organics per account per month $55.68 $3,393.78 $3,653.67 $3,932.32 $4,236.39 $4,514.96 $4,793.48 Di-Mare per account per month $629.80 $535.58 $575.83 $618.97 $666.01 $709.17 $752.34 Hi-West/Ancient Organics Flow Charge per hcf $3.81 $3.81 $3.81 $3.81 $3.81 $3.81 Di-Mare Flow Charge per hcf $4.13 $4.13 $4.13 $4.13 $4.13 $4.13 Industrial Flow Charge per hcf [1] $2.95
High Strength Industrial
Bioswale Charge per account per month $0.00 $22.43 $23.11 $23.80 $24.51 $25.25 $26.01 Base Capacity Charge for Flow [1] base for 300,000 galls/day $42,644 $42,237 $42,237 $42,237 $42,237 $42,237 $42,237 Variable Flow Charge lion of monthly average dail $0.11857 $0.13382 $0.13382 $0.13382 $0.13382 $0.13382 $0.13382 Fixed Capacity Charge for BOD [1] base for 4,010 lbs/day $18,544 $18,297 $18,297 $18,297 $18,297 $18,297 $18,297 Variable BOD mass Loading Charge 11onthly average daily BOD , $3.86000 $4.66017 $4.66017 $4.66017 $4.66017 $4.66017 $4.66017 Source: City of Newman and HEC September 2026. schedule [1] Flow cost per account calculated as total water meter flow multiplied by return flow factors (75% for commercial, 95% restaurant/grocery establishments, and 100% for industrial customers) multiplied by flow charge per HCF.
Newman Sewer Rate Study DRAFT - Sep. 8, 2026 Page 9
03. Wastewater Rates Calculations
Customer Base
The City provides wastewater services to residential and non-residential customers. Figure 4 shows the percentage of wastewater customers by customer category. Residential customers comprise 97% of the wastewater system customer base.
Figure 4
Wastewater Customers by Category
NonResidential 7
3% I
Growth in the City has been steady; in 2026 it is estimated that the City services a population of about 12,400. Population has increased at an annual average rate of 2.2% since 2000. The number of occupied housing units has grown at a slightly higher annual average rate of 2.3%.
Historical City growth is illustrated in Figure 5. Supporting data is provided in Table A-3.
The rates model assumes that the City continues to grow at an average annual rate of 25 single family homes per year.
Newman Sewer Rate Study DRAFT - Sep. 8, 2026 Page 10
Figure 5
Historical City Population and Housing Units
15,000
13,000
11,000
9,000
7,000
5,000
3,000
1,000
Average annual population increase 2.2%
Average annual housing unit increase 2.3%
-1,000 ~~ ~'),, d>< ~ro ~to ~~ ~'),, ~ ~<o ~Co flt~ fltri, ~ flt<o '),,cs '),,<:S '),,<:S '),,<:S '),,<:S ~ '),,~ ri,~ '),,~ ~ ~ ~ '),,~ '),,~ - Population - Housing Units
Figure 6 shows the share of typical annual flow to the wastewater treatment plant by customer category. Although residential customers comprise 97% of the customer base, they only comprise 37% of the City's wastewater flow. Saputo Cheese flow comprises 25% of the total treated wastewater and other industrial customers generate 33% of total flow. Commercial users and schools generate 5% of total flow.
Figure 6
Wastewater Flow by Customer Category
Commercial ---.
4% .'\"
Newman Sewer Rate Study
Schools
1%
DRAFT - Sep. 8, 2026 Page 11
Historical Financial Data
The wastewater system is funded through monthly charges, fees, sales of hay, and investment earnings. Figure 7 shows the annual share of revenues by source for the past seven years.
Rates comprise 92% of total revenues. The current wastewater rate schedule is shown in Table 3.
Figure 7
Wastewater System Revenue Sources
Other ...,
2% \
Hay Sales
Figure 8 displays the components of operating expenditures (in fund 60) for the past seven years for the wastewater system.
Newman Sewer Rate Study DRAFT - Sep. 8, 2026 Page 12
Table 3
Current Wastewater Rate Schedule
Customer Category
Residential
1 Single Family (SF) & Religious Places
1 Multi-Family (MF)
1 SF+ 1 MF
Commercial
1 Commercial
1 Commercial+ 1 SF
1 Commercial+ 1 MF
1 Commercial+ 2 MF
2 Commercial
2 Commercial+ 1 SF
2 Commercial+ 3 MF
3 Commercial
4 Commercial
Commercial Flow Charge per hcf [1]
Restaurant I Grocery
Restaurant
Grocery Market (Nob Hill)
1 Commercial+ 1 Restaurant
Restaurant/Grocery Flow Charge per hcf [1]
Schools
Industrial [2]
Hi-West Foods
Di-Mare
Foster Farms
Industrial Flow Charge per hcf [1]
Saputo Cheese
Capacity Charge Flow
Per Gallon per Day (average)
Capacity Charge BOD
Per Pound per Day (average)
Source: HEC.
Base Charge
per unit per month
per unit per month
per account per month
per account per month
per account per month
per account per month
per account per month
per account per month
per account per month
per account per month
per account per month
per account per month
per account per month
per account per month
per account per month
per student per month
per account per month
per account per month
per account per month
base for 300,000 galls/day
base for 4,010 lbs/day
Rate
$46.96
$42.38
$89.33
$64.74
$111.70
$107.12
$149.49
$129.48
$176.44
$256.61
$194.23
$258.97
$4.84
$103.37
$1,235.07
$168.11
$3.96
$2.09
$55.68
$629.80
$2,285.11
$2.95
$42,644.26
$0.11857
$18,544.33
$3.86
curr
[1] Multiply metered water consumption factor by the return flow factor before applying the flow charge per hcf. Flow factors are 85% for commercial, 90% restaurant/grocery establishments, and 100% for industrial customers.
[2] Excludes Saputo Cheese. Di-Mare has two accounts.
Newman Sewer Rate Study DRAFT - Sep. 8, 2026 Page 13
Figure 8
Historical Wastewater System Expenditures (fund 60)
Other
Operating
Expenses
7%
Administrative"'
Surcharge ~
4%
Wastewater Rates Methodology
Calculation of wastewater rates from fiscal year ending 2027 onwards is based on the fourstep methodology outlined in Section 1. All of the tables in this section show the calculations for the first year of the analysis, fiscal year 2027, in order to demonstrate the model and illustrate how the rates are calculated. The same cost allocation methodology is used for all years considered in this analysis.
3.1 Cost Allocation Basis and Revenue Requirements
Step 1. Establish the Wastewater Customer Base and User Characteristics Wastewater inflow at the treatment plant currently averages 1.22 million gallons per day (MGD). Historical wastewater plant influent flow is provided in Table A-4. The number of customers and total calculated flow for each customer category, BOD, and SS characteristics are summarized in Table 4.
Residential and schools wastewater generation estimates are calculated in Table A-5.
Calculation of the return flow factors and 2025 billed water use for commercial and restaurant / grocery customers is shown in Table A-6. For industrial customers, water use is influenced by production needs, not the weather. It is assumed all industrial water use reaches the wastewater treatment plant. Saputo and Ancient Organics monthly effluent generation is documented in Table A-7.
Newman Sewer Rate Study DRAFT - Sep. 8, 2026 Page 14
z en -t
CD Wastewater Characteristics Existing Treatment Capacity/Load Total Annual Capacity/Load C: m Billing Billing Flow BOD ss Flow 3 C" 3 Customer BOD ss Flow BOD ss co OJ Category Basis Units GPD MG/L MG/L MGD Lbs/Day Lbs/Day MG Lbs/Year Lbs/Year 3 .,::. :J 0) Cf) (A) (8) (C) (D) ( E )=(A)x( B )/1000000 (F)= (C)x(E)xB.34 (G)= (D)x(E)xB.34 (H)=(E)x365 (J)=(C)x(H)xB.34 (J)=(D)x(H)xB.34 .., '< CD Residential [2] 0 """ CD 1 Single Family (SF) [1] Unit 3,270 210 200 200 0.69 1,145.42 1,145.42 250.6 418,077 418,077 C .....
JJ 2 Single Family (SF) Unit 1 420 200 200 0.00 0.70 0.70 0.2 256 256 en OJ CD ,-+ 1 Multi-Family (MF) Unit 401 170 200 200 0.07 113.71 113.71 24.9 41,503 41,503 .., CD Cf) 1 SF+ 1 MF Account 11 380 200 200 0.00 6.97 6.97 1.5 2,545 2,545 0 ,-+ :::r C Commercial m c.. .., '< 1 Commercial Account 82 500 325 325 0.04 111.13 111.13 15.0 40,563 40,563 m () 1 Commercial+ 1 SF Account 4 710 325 325 0.00 7.70 7.70 1.0 2,810 2,810 r+ CD 1 Commercial+ 1 MF Account 2 670 325 325 0.00 3.63 3.63 0.5 1,326 1,326 .., ;· 1 Commercial+ 2 MF Account 1 840 325 325 0.00 2.28 2.28 0.3 831 831 r+ 2 Commercial Account 3 1,000 325 325 0.00 8.13 8.13 1.1 2,968 2,968 c;· fl) 2 Commercial+ 1 SF Account 0 1,210 325 325 0.00 0.00 0.00 0.0 0 0 2 Commercial+ 3 MF Account 1 1,510 325 325 0.00 4.09 4.09 0.6 1,494 1,494 0 3 Commercial Account 3 1,500 325 325 0.00 12.20 12.20 1.6 4,452 4,452 JJ
)> 4 Commercial Account 4 2,000 325 325 0.01 21.68 21.68 2.9 7,915 7,915 2:1 Restaurant/ Grocery I
Cf) Restaurant Account 10 645 850 650 0.01 45.72 34.97 2.4 16,689 12,762 CD Grocery Market (Nob Hill) Account 1 10,200 850 650 0.01 72.31 55.29 3.7 26,392 20,182 "'!=' (X) 1 Commercial+ 1 Restaurant Account 3 1,145 850 650 0.00 24.35 18.62 1.3 8,888 6,797 N Schools [2] Student 2,851 20 130 100 0.06 61.82 47.55 10.3 11,128 8,560 0 N
en Industrial [3]
Hi-West Foods Account 1 10,270 925 675 0.01 79.23 57.81 3.7 28,918 21,102 Ancient Organics Account 1 10,080 420 560 0.01 35.31 47.08 3.7 12,888 17,183 Di-Mare Account 3 2,870 925 675 0.01 66.42 48.47 3.1 24,244 17,692 TOTAL 0.93 1,822.80 1,747.44 328.38 653,885 629,017
Saputo Cheese Account 1 296,415 1,505 700 0.30 3,720.51 1,730.47 108.2 1,357,987 631,622 TOTAL with SAPUTO 1.22 5,543.31 3,477.91 436.57 2,011,872 1,260,639 Source: City of Newman and HEC. char
[1] Churches and other religious places are also included with Single Family. [2] Schools multiplied by 180 days per year. [3] Hi-West Foods sewer account pays for Hi-West Foods and tenant Ancient Organics. "'O
OJ
00. CD
...I,
01 Step 2. Project the Revenue Requirement and Allocate to Collection and Treatment Costs The revenue requirement is the amount to be raised by wastewater charges. The projection of the revenue requirement is the cornerstone for calculation of rates. This section explains the derivation of the revenue requirements. Components of the revenue requirement include:
• Operations Expenses
• Capital Improvements
• Debt Service
• System Rehabilitation
Non-wastewater sales revenue projections are credited against projected operations costs.
Non-wastewater sales include interest income and hay sales.
3.1.1 Operations Expenses
Operating expenses are projected ba~ed on fiscal year 2027 budgeted expenditures. Operating expenses include annual costs for personnel (including benefits), electricity, supplies and services, the administrative surcharge, as well as typical annual capital outlay for routine repairs (small items). Operating expenses are budgeted at $3.41 million for fiscal year 2027.
The analysis uses a 5.5% annual cost escalator for all personnel related expenses, 8.0% for power, and 2.5% to 4.5% annual cost escalators for all other expenses. Starting in year 1, operating expenses include the addition of a part-time wastewater collection system helper.
Starting in year 4, costs for a full-time wastewater treatment plant operator are added.
The City recently completed the NEWS which consists of a bioswale into which storm water infiltrates and is cleaned before it percolates to the river. There are annual operations costs associated with the NEWS that are included in the sewer enterprise fund because the system provides an alternative, less expensive, way to treat runoff than the wastewater treatment plant does. NEWS costs are included in the revenue requirements but allocated to wastewater customers differently than all other operations costs.
3.1.2 Capital Improvements
Major necessary improvements include upgrades at the wastewater treatment plant, replacement and expansion of collection system pipelines, Canyon Creek lift station upgrade, replacement of old manhole covers, and various fleet and equipment items. The largest cost items are for wastewater treatment plant upgrades.
Future costs are inflated using an industry trend of 4.0% per year. Costs of improvements between fiscal year ending 2028 and 2033 in future dollars are estimated at $49.19 million. Of the total estimated costs, $6.08 million is anticipated to be funded using cash in the enterprise fund, and $43.11 million from grants and loans, as shown in Table 5.
Supporting CIP details are provided in Tables A-8 and A-9.
Newman Sewer Rate Study DRAFT - Sep. 8, 2026 Page 16
Table 5
Capital Improvements Costs Summary
Wastewater City State Total
Function Sewer Fund CWSRF Estimate
Treatment Plant [1] $3,699,074 $43,108,691 $46,807,765
Collection System [2] $2,379,490 $0 $2,379,490
Total CIP Funding Need $6,078,564 $43,108,691 $49,187,255 Source: City of Newman and HEC. sum funding
[1] Vac truck split 50% to the treatment plant and 50% to the collection system. [2] Includes all other fleet & ~quipment costs.
Table 6 shows itemized costs in inflated dollars and anticipated sources of funding. The City will be applying for, and is eligible to receive, a $500,000 grant through the CWSRF program for planning costs associated with necessary upgrades at the wastewater treatment plant. During the planning phase, the City will apply for principal forgiveness and/or a loan through the CWSRF program to fund necessary wastewater treatment plant upgrades and expansion. The City is currently eligible for 100% principal forgiveness; however, the terms of the CWSRF program change from year to year. The rate study assumes that the City will receive 50% principal forgiveness, and that the remaining costs will be funded through a low-cost loan repayable at 2.0% interest rate over a period of thirty years. All other infrastructure project costs, including improvements to the collection system, fleet and equipment, will be paid for by rate revenue and connection and impact fees; note, the latter must only be used for projects that are related to new growth in the City. Rate revenue reserves may be used from one year to the next for cash flow needs.
Most of the infrastructure investment projects benefit existing and future customers. Costs are allocated to each customer group according to their use of the facilities but are primarily the burden of existing customers because future customers' cost share can only be paid from connection and impact fees that accrue as new development occurs.
3.1.3 Debt Service
The financial model assumes that the City obtains one CWSRF financing agreement to fund the trunk phase 2, headworks, and wastewater treatment plant expansion. The City's estimated spending schedule for these facilities is provided in Table A-10 in Appendix A; however, if one financing agreement can be obtained for all of the wastewater treatment plant improvements that require financing, the actual construction timing will likely be different than presented.
The rate model assumes that the improvements construction is condensed into a shorter timeframe under one financing agreement.
Newman Sewer Rate Study DRAFT - Sep. 8, 2026 Page 17
Table 6
Estimated CIP Costs (in Inflated Dollars)
Improvement Funding FY28 FY29 FY30 FY31 FY32 TOTAL
Inflation Factor-------> 4.0% 4.0% 4.0% 4.0%
Treatment Plant
Trunk Phase 2 State $0 $0 $0 $2,249,728 $7,019,151 $9,268,879 Headworks State $0 $1,950,000 $2,028,000 $0 $0 $3,978,000 Corp Yard - Engineering City $18,750 $11,700 $0 $0 $0 $30,450 Corp Yard - Construction City $0 $0 $608,400 $632,736 $0 $1,241,136 WWTP Expansion Engineering Ph. 1 City $600,000 $0 $0 $0 $0 $600,000 WWTP Expansion Engineering State $0 $624,000 $648,960 $674,918 $0 $1,947,878 WWTP Expansion State $0 $0 $10,816,000 $11,248,640 $5,849,293 $27,913,933 Develop Land for Irrigation City $150,000 $156,000 $162,240 $168,730 $175,479 $812,448 Equipment Storage Building at WWTP City $0 $312,000 $324,480 $0 $0 $636,480 Subtotal Treatment Plant $768,750 $3,053,700 $14,588,080 $14,974,752 $13,043,923 $46,429,205 Collection System
Canyon Creek Lift Station Upgrade City $225,000 $0 $0 $0 $0 $225,000 Sewer Line Upgrades City $150,000 $156,000 $162,240 $168,730 $175,479 $812,448 Upsize various sewer lines City $100,000 $104,000 $108,160 $112,486 $116,986 $541,632 Replace old sewer manhole covers City $3,000 $3,120 $3,245 $3,375 $3,510 $16,249 Clean the 21" and 18" sewer trunk lines City $0 $0 $162,240 $0 $0 $162,240 Subtotal Collection System $478,000 $263,120 $435,885 $284,591 $295,974 $1,757,570 Fleet & Equipment
Truck Replacement City $0 $67,600 $0 $0 $0 $67,600
Vac-truck City $0 $0 $757,120 $0 $0 $757,120
Truck Replacement City $0 $67,600 $0 $0 $0 $67,600
CCTV for Collection System City $0 $0 $108,160 $0 $0 $108,160 Subtotal Fleet & Equipment $0 $135,200 $865,280 $0 $0 $1,000,480 Total $1,246,750 $3,452,020 $15,889,245 $15,259,343 $13,339,897 $49,187,255 Cash-Funded $1,246,750 $878,020 $2,396,285 $1,086,056 $471,453 $6,078,564 Financed $0 $2,574,000 $13,492,960 $14,173,286 $12,868,444 $43,108,691 Source: City of Newman and HEC. cip infl
Table 7 shows the estimated debt service for new and expanded wastewater treatment plant facilities. Debt service payments begin one year after completion of the project, and they include accrued interest during the drawdown period. One year of debt service must be accumulated over the first ten years of the loan repayment; therefore, the debt service included in the revenue requirements is 1.1 x the annual debt service estimate in Table 7.
Newman Sewer Rate Study DRAFT - Sep. 8, 2026 Page 18
Table 7
Estimated Debt Service for CWSRF Loan
Estimated Total Costs
Grant/Principal Forgiveness [1], [2], [3]
Estimated CWSRF Loan
Interest during Construction
Total Estimated CWSRF Loan
Annual Debt Service Estimate
Financing Cost
Total Payment
Terms:
Interest Rate
Repayment (years)
CWSRF
2.00%
30 [1] Includes $500,000 planning grant and 50% principal $43,108,691
$21,804,345
$21,304,345
$288,884
$21,594,000
$965,000
$7,645,655
$28,950,000
forgiveness for plans, specifications and construction costs. [2] Commercial and industrial water use is about 17% of City water customer demand. Per CWSRF's Intended Use Plan, if a project benefits a system with industrial/commercial connections using >10% of water consumption, then grant funding may be reduced for costs attributable to those customers.
[3] Max. grant of $30,000 per residential connection is available for secondary priorities with cap of $7.5 million. Max. grant of $60,000 per residential connection is available for addressing a violation with cap of $30 million.
3.1.4 System Rehabilitation Costs
Depreciation is used as the basis for which to collect rates to cover system rehabilitation costs. Inclusion of system rehabilitation costs in revenue requirements demonstrates fiscal responsibility to potential future investors and is necessary to establish good credit4 . The financial model applies all money collected for system rehabilitation costs toward planned capital improvements. Table 8 shows the projected system rehabilitation costs included in the rates. Total system rehabilitation costs include costs to replace existing facilities as well as new facilities built within the rate study period. See supporting Table A-11 in Appendix A. 4 Per Governmental Accounting Standards Board (GASB) 34, local governments must report on the value of their infrastructure assets and plan for asset maintenance (including collecting sufficient revenue) to obtain good credit when issuing bonds or procuring other forms of financing for long-term construction projects.
Newman Sewer Rate Study DRAFT - Sep. 8, 2026 Page 19
Table 8
System Rehabilitation Costs in Rates
Fiscal Year Ending
2027 2028 2029 2030 2031 2032 2033
Assets Year1 Year2 Year3 Year4 Years Year6
Existing Asset Depreciation $190,000 $190,000 $190,000 $190,000 $190,000 $190,000 $190,000 New Asset Depreciation $145,685 $228,557 $674,782 $979,969 $1,205,968 $1,205,968 Total Asset Depreciation $190,000 $336,000 $419,000 $865,000 $1,170,000 $1,396,000 $1,396,000 % Included in Rates 0% 20% 25% 30% 35% 40% 45%
System Rehabilitation Costs $0 $68,000 $105,000 $260,000 $410,000 $559,000 $629,000 Source: City of Newman and HEC. depr
3.1.5 Revenue Requirement
Table 9 provides the projection of annual costs and revenues and the resulting revenue requirements through fiscal year 2033. The total revenue requirement is projected to increase from $3.75 million to $6.22 million in fiscal year 2033. As shown in Figure 9, the revenue requirement is 'lumpy' due to the cost of infrastructure (capital spending needs); the rate study proposes smoothing out the rate increases over time in combination with cash reserves so that customers are charged steady increases.
Figure 9
Revenue Requirement and Rates Collection
- Operating Costs
- Debt Service
-0-Smoothed Rate Collection
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$0
FY28
Newman Sewer Rate Study
FY29
- Capital Costs
-O-Current Rate Revenues
FY30 FY31 FY32 FY33
DRAFT - Sep. 8, 2026 Page 20
Table 9
Projected Revenue Requirements
Expenses and Inflation Budget Fiscal Year Ending
Revenues Factor 2027 2028 2029 2030 2031 2032 2033
Yearl Year2 Year3 Year4 Year5 Year6
Expenses
Personnel (salaries and benefits) 5.5% $1,470,268 $1,551,133 $1,636,445 $1,726,450 $1,821,404 $1,921,581 $2,027,268 Additional Full Time WWTP Operator 5.5% $0 $0 $0 $0 $294,929 $311,150 $328,263 Part-time Collection System Helper 5.5% $0 $56,175 $59,265 $62,524 $65,963 $69,591 $73,418 Contracted Services 3.0% $300,000 $309,000 $318,270 $327,818 $337,653 $347,782 $358,216 Utility - PG & E 8.0% $280,000 $302,400 $326,592 $352,719 $380,937 $411,412 $444,325 Supplies 2.5% $120,000 $123,000 $126,075 $129,227 $132,458 $135,769 $139,163 Administrative Surcharge 4.5% $216,951 $226,714 $236,916 $247,577 $258,718 $270,360 $282,527 Other Operations & Maintenance 3.0% $821,706 $846,357 $871,748 $897,900 $924,837 $952,582 $981,160 Capital Outlay (small items) 4.0% $197,747 $205,657 $213,883 $222,438 $231,336 $240,589 $250,213 Bioswale Monitoring & Maintenance 3.0% $100,000 $103,000 $106,090 $109,273 $112,551 $115,927 Subtotal Operating Expenses $3,406,672 $3,720,436 $3,892,194 $4,072,744 $4,557,508 $4,773,369 $5,000,481 New Debt Service [1] ** $0 $0 $0 $0 $0 $1,061,500 $1,061,500 System Rehabilitation $0 $68,000 $105,000 $260,000 $410,000 $559,000 $629,000 CIP Cash Funded> System Rehab. Collection $0 $1,178,750 $773,020 $2,136,285 $676,056 $0 $0 Total Costs $3,406,672 $4,967,186 $4,770,214 $6,469,029 $5,643,564 $6,393,869 $6,690,981 Offsetting Credits
Hay Sales constant $300,000 $300,000 $300,000 $300,000 $300,000 $300,000 $300,000 Interest Income constant $170,000 $170,000 $170,000 $170,000 $170,000 $170,000 $170,000 Reimbursements $3,100 $0 $0 $0 $0 $0 $0
Total Offsetting Credits $473,100 $470,000 $470,000 $470,000 $470,000 $470,000 $470,000 Calculated Revenue Requirement $4,497,186 $4,300,214 $5,999,029 $5,173,564 $5,923,869 $6,220,981 Budgeted FY27 Rates Revenue $3,752,000 $3,752,000 $3,752,000 $3,752,000 $3,752,000 $3,752,000 Smoothed Revenue Requirement $4,052,160 $4,360,000 $4,690,000 $5,050,000 $5,380,000 $5,710,000 Revenue Requirement in Base Charges** 52% $1,902,022 $2,037,626 $2,296,551 $2,851,014 $4,193,183 $4,401,977 Source: City of Newman and HEC. revreq
[1] Debt service payments begin one year after construction is complete. Ten percent of debt service collected each year for first 10 years to accumulate debt service reserve.
Over the Study period, 52% of total costs are considered "fixed costs" of the system. Fixed costs are costs that typically do not change regardless of how much of the sewer system capacity is used.
Cost of Service Analysis
Step 3. Allocate Revenue Requirement based on Flow and Strength and Determine Unit Costs
The revenue requirement net of the NEWS costs is first allocated between wastewater collection and treatment. NEWS monitoring and maintenance costs are not included in the cost allocation in this step because these costs are associated with the storm drain system, which keeps storm water out of the wastewater system. Approximately 80% of costs are allocated to the treatment plant and 20% of costs are allocated to the collection system. Table A-12 in Appendix A shows the allocation of projected costs between the wastewater collection system and the treatment plant for fiscal year ending 2027.
Newman Sewer Rate Study DRAFT - Sep. 8, 2026 Page 21
The cost to treat wastewater is a function of the total volume ("flow") and the level of pollutants ("strength") of the wastewater discharged by a customer. Costs are allocated to customer categories as follows:
1. Allocate the costs (by Cost Category) to flow, BOD and SS
2. Determine the Unit Cost by Cost Category
Each of these steps is described in greater detail below.
1. Cost Allocation to Flow, BOD, and SS
Costs are allocated to flow, BOD, and SS based on percentage allocation or distribution factors. These percentage allocation factors are based on the estimated distribution of the treatment and collection facilities operations and maintenance (O&M) activities between or related to flow, BOD, and SS.
2. Unit Cost by Cost Category
The allocated costs are then divided by total annual capacity from Table 4. Table A-13 in Appendix A shows the calculation of unit costs by cost category for flow, BOD, and SS.
Collection costs are strictly related to flow and therefore 100 percent of the collection costs are allocated to flow. The offsetting revenues are allocated by cost category for flow, BOD and SS using the subtotal percentages from the collection and treatment cost allocations.
Step 4. Determine Revenue Requirement by Customer Category The unit costs determined in Table A-13 are multiplied by the flow, BOD, or SS for each customer category. These costs are then summed to determine the total costs allocated to each customer category.
Table A-14 in Appendix A shows the cost allocated to flow, BOD, and SS by customer category for fiscal year ending 2027. The cost to treat wastewater (in thousands of gallons) is illustrated in Figure 10. The higher the strength (BOD and SS) of the wastewater, the more expensive it is to treat and dispose of.
Newman Sewer Rate Study DRAFT - Sep. 8, 2026 Page 22
Figure 10
Cost per Thousand Gallons by Customer Category
Saputo Cheese
Di-Mare
Restaurant/ Grocery
Hi West/ Ancient Organics
Commercial
Residential
Schools
$0 $2 $4 $6
$8.37
$7.52
$6.92
$8 $10
Cost per Thousand Gallons
$13.02
$11.40
$11.10
$10.51
$12 $14
Total allocated costs to each customer category, and percentage share of total costs, are summarized in Table 10 (greater details are provided in Table A-15).
Table 10
FY27 Allocated Costs by Customer Category
Percentage
Customer Type Allocated Cost of Cost
Residential $2,084,779 53%
Commercial $192,540 5%
Restaurant I grocery $81,360 2%
Schools $71,028 2%
Industrial $113,863 3%
Saputo Cheese $1,408,590 36%
Total $3,952,160 100%
The cost of service analysis finds that industrial and restaurant/grocery customers are under paying their share of wastewater system costs. Conversely, the analysis shows that commercial customers and schools are overpaying their share of wastewater system costs.
The analysis, in terms of underpaying and overpaying, is illustrated in Figure 11. Not shown, within the residential category, is that multi-family is overpaying.
Newman Sewer Rate Study DRAFT - Sep. 8, 2026 Page 23
Figure 11
Cost of Service Results
Under Paying Over Paying
-2% I Heavy Industrial
-152% Industrial
-160% -110%
-27% -- Restaurant/Grocery
-60%
- 15%
I 3%
■ 9%
-10% 40%
Commercial
Residential
Schools
The NEWS costs are allocated among the land uses according to runoff contributions from developed land uses within the City limits. Costs are first divided by residential and nonresidential contributions. City mapping shows that approximately two-thirds of developed property have residential use, and one-third non-residential. Second, costs within each of these two categories are allocated based on number of units or accounts by wastewater customer category and impervious surface coefficients. Calculations with these two steps are provided in Tables A-16 and A-17 in Appendix A.
Rates Calculations
The total allocated costs to each customer category provide the basis for the rates. Fiscal year 2027 costs are allocated in Table 11 between base and flow costs then divided by number of billing units (dwelling units, accounts, students, metered water use) to determine the rates.
Table 12 shows monthly costs for monitoring and maintaining the NEWS bioswale by customer category.
Newman Sewer Rate Study DRAFT - Sep. 8, 2026 Page 24
Table 11
FY27 Calculated Wastewater Rates by Customer Category
No. Annual Base Calculated Monthly Cost per
Customer Category Billing Billing Cost per Annual Base Billing Unit Basis Units Total Cost Base Flow Billing Unit Revenue Base Flow [1] [2]
Customers with Flat Monthly Charge a b c =b/a d= c/12
Residential
1 Single Family (SF) [3] Unit 3,270 $1,885,022 $576.46 $48.04 2 Single Family (SF) Unit 1 $1,153 $1,152.92 $96.08
1 Multi-Family (MF) Unit 401 $187,130 $466.66 $38.89
1 SF+ 1 MF Account 11 $11,474 $1,043.12 $86.93
Schools Student 2,851 $71,028 $24.91 $2.08
Customers with Flow & Other Charges a b C d= b-c e = c/a t= g*12*a g= e/12 perHCF Commercial 52% [1]
1 Commercial Account 82 $125,244 $64,589 $60,656 $788 $64,590 $65.64 1 Commercial+ 1 SF Account 4 $8,675 $5,457 $113.68
1 Commercial+ 1 MF Account 2 $4,093 $2,509 $104.53
1 Commercial+ 2 MF Account 1 $2,566 $1,721 $143.42
2 Commercial Account 3 $9,164 $4,726 $131.28
2 Commercial+ 1 SF Account 0 $0 $0 $179.32
2 Commercial+ 3 MF Account 1 $4,613 $2,975 $247.95
3 Commercial Account 3 $13,746 $7,089 $196.92
4 Commercial Account 4 $24,438 $12,603 $262.56
Total Commercial $192,540 $101,670 $4.16
Restaurant I Grocery perHCF
Restaurant Account 10 $26,128 $13,474 $12,654 $1,347 $13,475 $112.29 Grocery Market (Nob Hill) Account 1 $41,318 $21,308 $20,010 $21,308 $21,308 $1,775.66 1 Commercial+ 1 Restaurant Account 3 $13,915 $6,405 $177.93 Total Restaurant I Grocery $81,360 $34,782 $32,664 $41,188 $4.73 Industrial [4] perHCF
Hi-West/Ancient Organics Account 1 $78,042 $40,246 $37,795 $40,246 $40,246 $3,353.85 $3.81 Di-Mare Account 3 $35,822 $18,473 $17,348 $6,158 $18,473 $513.15 $4.13 Saputo Cheese Account 1 $1,408,590 $726,412 $682,178 separate calculations tor Saputo Cheese TOTAL $1,796,353 $884,502 $830,641
Source: City of Newman and HEC September 2026. rates
[1] Based on addition of base charges for each category. For example, 2 commercial and 3 multi-family equals the addition of base charges for commercial two times and multi-family three times.
[2] Flow cost per account calculated as total water meter flow multiplied by return flow factors (75% for commercial, 95% restaurant/grocery establishments, and 100% for industrial customers) multiplied by flow charge per HCF. [3] Churches and other religious places are also included with Single Family. [4] Hi-West Foods sewer account pays for Hi-West Foods and tenant Ancient Organics.
Newman Sewer Rate Study DRAFT - Sep. 8, 2026 Page 25
Table 12
Bioswale Costs added to Base Costs
Customer Cost per Billing Unit
Category FY27 FY28 FY29 FY30 FY31 FY32
Residential per month
1 Single Family (SF) [1] $1.45 $1.50 $1.54 $1.59 $1.63 $1.68 2 Single Family (SF) $2.90 $2.99 $3.08 $3.17 $3.27 $3.37 1 Multi-Family (MF) $1.81 $1.87 $1.93 $1.98 $2.04 $2.10 1 SF+ 1 MF $3.27 $3.36 $3.47 $3.57 $3.68 $3.79
Commercial
1 Commercial $19.72 $20.31 $20.92 $21.55 $22.19 $22.86
1 Commercial+ 1 SF $21.17 $21.80 $22.46 $23.13 $23.83 $24.54 1 Commercial+ 1 MF $21.53 $22.18 $22.84 $23.53 $24.23 $24.96 1 Commercial+ 2 MF $23.35 $24.05 $24.77 $25.51 $26.28 $27.07 2 Commercial $39.43 $40.62 $41.84 $43.09 $44.38 $45.71
2 Commercial+ 1 SF $40.89 $42.11 $43.38 $44.68 $46.02 $47.40 2 Commercial+ 3 MF $44.88 $46.22 $47.61 $49.04 $50.51 $52.03 3 Commercial $59.15 $60.93 $62.75 $64.64 $66.57 $68.57
4 Commercial $78.87 $81.23 $83.67 $86.18 $88.77 $91.43
Restaurant I Grocery
Restaurant $21.20 $21.83 $22.49 $23.16 $23.86 $24.57
Grocery Market (Nob Hill) $21.20 $21.83 $22.49 $23.16 $23.86 $24.57 1 Commercial+ 1 Restaurant $40.91 $42.14 $43.40 $44.71 $46.05 $47.43 Schools $0.02 $0.02 $0.02 $0.02 $0.03 $0.03
Industrial
Hi-West Foods $19.96 $20.56 $21.18 $21.81 $22.47 $23.14 Ancient Organics $19.96 $20.56 $21.18 $21.81 $22.47 $23.14 Di-Mare $22.43 $23.10 $23.79 $24.51 $25.24 $26.00
Saputo Cheese $22.43 $23.10 $23.79 $24.51 $25.24 $26.00 Source: City of Newman mapping and billing data, and HEC September 2026. [1] Churches and other religious places are also included with Single Family.
Table 13 presents the residential and schools calculated rates (including the bioswale costs) for the next six years. All residential customers and religious places will pay for wastewater on a per unit basis. Schools will pay per student.
Newman Sewer Rate Study DRAFT - Sep. 8, 2026 Page 26
Table 13
Calculated Residential and School Wastewater Rates
Customer Charge March 1 of
Category Per Current 2027 2028 2029 2030 2031 2032
Residential Monthly Rate per Unit/ Account/ Student
1 Single Family (SF) [1] Unit $46.96 $49.50 $53.24 $57.26 $61.65 $65.66 $69.68 2 Single Family (SF) Account $93.92 $98.99 $106.48 $114.52 $123.29 $131.32 $139.36 1 Multi-Family (MF) Unit $42.38 $40.71 $43.76 $47.03 $50.60 $53.88 $57.15 1SF+1MF Account $89.34 $90.20 $97.00 $104.29 $112.24 $119.54 $126.83 Schools Student $2.09 $2.10 $2.26 $2.44 $2.63 $2.80 $2.97 Source: City of Newman and HEC. calc rates
[1] Churches and other religious places are also included with Single Family.
Table 14 presents the non-residential wastewater customers' calculated rates for the next six years. Non-residential customers will pay base charges (which include bioswale costs) plus flow charges. Commercial customers will pay flow charges applied to 75% of their metered potable water use each month. Restaurants/ groceries will pay flow charges calculated on 95% of their metered potable water use each month. Industrial customers will pay flow charges on all of their metered potable water use each month. The modification to the commercial and restaurant I grocery metered water use percentage charged the sewer flow rate (which are currently charged at 85% and 90%, respectively) is due to changes in water use since the last cost of service rate study was completed.
Table 14
Calculated Non-Residential Wastewater Rates
Customer Category Current 3/1/2027 3/1/2028 3/1/2029 3/1/2030 3/1/2031 3/1/2032 Commercial base I account I month $64.74 $85.36 $91.02 $97.05 $103.61 $109.68 $115.77 Commercial Flow Charge per hcf [1] $4.84 $4.16 $4.16 $4.16 $4.16 $4.16 $4.16 Restaurant base I account I month $103.37 $133.48 $142.78 $152.72 $163.54 $173.51 $183.51 Grocery Market (Nob Hill) base I account I month $1,235.07 $1,796.86 $1,934.45 $2,081.98 $2,242.97 $2,390.46 $2,537.92 Restaurant/Grocery Flow Charge per hcf [1] $3.96 $4.73 $4.73 $4.73 $4.73 $4.73 $4.73 Hi-West/Ancient Organics base/ account I month $55.68 $3,393.78 $3,653.67 $3,932.32 $4,236.39 $4,514.96 $4,793.48 Hi-West/Ancient Organics Flow Charge per hcf $2.95 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Di-Mare base I account I month $629.80 $535.58 $575.83 $618.97 $666.01 $709.17 $752.34 Di-Mare Flow Charge per hcf $2.95 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 High Strength Industrial
Bioswale Charge per account per month $0.00 $22.43 $23.11 $23.80 $24.51 $25.25 $26.01 Base Capacity Charge for Flow [1] base for 300,000 galls/day $42,644 $42,237 $42,237 $42,237 $42,237 $42,237 $42,237 Variable Flow Charge per Gallon of Monthly Avg. Flow $0.11857 $0.13382 $0.13382 $0.13382 $0.13382 $0.13382 $0.13382 Fixed Capacity Charge for BOD [1] base for 4,010 lbs/day $18,544 $18,297 $18,297 $18,297 $18,297 $18,297 $18,297 BOD mass Loading Charge per Pound of Monthly Avg. daily BOC $3.86000 $4.66017 $4.66017 $4.66017 $4.66017 $4.66017 $4.66017 Newman Sewer Rate Study DRAFT - Sep. 8, 2026 Page 27
Cash Flow
The cash flow in Table 15 for funds 60 and 61 combined demonstrates that with the calculated rate adjustments a robust debt service coverage will be maintained and that rates do not build up an excessive cash balance. Additionally, the table shows that the City meets its minimum operating reserve target of one year of operating expenditure in each year of the projection.
Table 15
Projected Cash Flow for Funds 60 and 61 Combined
Budget Fiscal Year Ending
Revenues and Expenses 2027 2028 2029 2030 2031 2032 2033 New SF Units 25 25 25 25 25 25
Operating Revenues
Sewer Rates * $3,854,000 $4,157,000 $4,472,000 $4,812,000 $5,162,000 $5,492,000 $5,710,000 Sewer Rates - New Growth $15,000 $31,000 $48,000 $66,000 $86,000 $107,000 Hay Sales $300,000 $300,000 $300,000 $300,000 $300,000 $300,000 $300,000 Interest Income $170,000 $170,000 $170,000 $170,000 $170,000 $170,000 $170,000 Reimbursements $3,100 $0 $0 $0 $0 $0 $0
Total Revenues $4,327,100 $4,642,000 $4,973,000 $5,330,000 $5,698,000 $6,048,000 $6,287,000 Operating Expenses $3,406,672 $3,720,436 $3,892,194 $4,072,744 $4,557,508 $4,773,369 $5,000,481 Operating Revenue before Capital
Improvements and Debt Service $920,428 $921,564 $1,080,806 $1,257,256 $1,140,492 $1,274,631 $1,286,519 Debt Service $0 $0 $0 $0 $0 $1,061,500 $1,061,500
Debt Service Coverage [1] n.a. n.a. n.a. n.a. n.a. 1.20 1.21 Net Revenues (Deficit) $920,428 $921,564 $1,080,806 $1,257,256 $1,140,492 $213,131 $225,019 Beginning Fund Balance [2] $4,489,770 $5,160,198 $5,512,237 $6,062,867 $5,356,356 $5,570,251 $5,399,668 Net Revenues (Deficit) $920,428 $921,564 $1,080,806 $1,257,256 $1,140,492 $213,131 $225,019 Fund 41 Transfer In $0 $677,225 $347,843 $432,518 $159,458 $87,739 $0 SRF Proceeds $0 $2,574,000 $13,492,960 $14,173,286 $12,868,444 $0 Capital Improvement Costs ($250,000) ($1,246,750) ($3,452,020) ($15,889,245) ($15,259,343) ($13,339,897) $0 Sewer Op. & Capital Fund Balance $5,160,198 $5,512,237 $6,062,867 $5,356,356 $5,570,251 $5,399,668 $5,624,687 Months of Op. Expenses in Reserve 18 18 19 16 15 14 13
Target Cash Reserves [3] $3,406,672 $3,720,436 $3,892,194 $4,072,744 $4,557,508 $4,773,369 $5,000,481 Restricted Reserve $0 $0 $0 $0 $106,150 $212,300
Source: City of Newman and HEC. * Rate revenue for FY2027 increased from the budget to account for rate changes March 1, 2027. cash flow [1] Debt service coverage must be at least 1.10 for the CWSRF; best practice is at least 1.20. [2] Beginning cash and cash equivalents July 1, 2026 for funds 60 and 61. [3] Cash reserve is targeted at one year of operating expenses.
Projected cash flows by fund are provided in Appendix A Tables A-18 through A-20.
Newman Sewer Rate Study DRAFT - Sep. 8, 2026 Page 28
The projected cash balance and target cash balance are compared in Figure 12.
Figure 12
Projected Wastewater Fund Cash Balances
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
- Unrestricted Cash ~ Target Cash Balance
$0
2028 2029 2030 2031 2032
Newman Sewer Rate Study DRAFT - Sep. 8, 2026
2033
04. Impact of Calculated Rates
Bill Impacts
Residential
Figure 13 illustrates the impact of the new rate schedule on single family and multi-family units each March 1. Per the cost of service findings, multi-family units will be charged less per month in the first year of rate adjustments.
Figure 13
Residential Bill Impacts
$75
$70
$65
$60
$55
$50
$45
$40
$35
$30
$25
$20
$15
$10
$5
$0
$49.50
■ SF Home ■ Apartment
$69.68
$65.66
$61.65
$57.26
$53.24
Current 3/1/2027 3/1/2028 3/1/2029 3/1/2030 3/1/2031 3/1/2032 Non-Residential
Figure 14 shows the annual bill impact of the March 1, 2027 rate changes to a sample of nonresidential customers. Because bills for commercial customers will vary throughout the year, and by business type, the examples given are only illustrative. Each commercial customer will experience a different magnitude of bill change. Bills for some customers will decrease with the first year of rate changes.
Newman Sewer Rate Study DRAFT - Sep. 8, 2026 Page 30
Figure 14
Sample Commercial Bill Impacts
■ Total Current Rates ■ Total March 1, 2027 Rates
$59,81 7
$60,000
a:i $50,000 ro $45,108 :::l
C
C
<( $40,000 "'O $35,072 $36,639 Q,)
+-'
ctl
E $30,000 ".j:,
v)
LU
$20,000 $17,204
$10,000
$2,941 $2,665 $2,478$3,071 $2,785 $3,800
$0
- -- 11111
Health Office Sales Office Restaurant Grocery 1 Commercia l Ancient DiMare +1 Organics
Restaurant
The estimated annual bill impact to Saputo cheese is shown in Figure 15.
Figure 15
Estimated Saputo Cheese Bill Impact
$1,600,000
$1,400,000 $1,326,806 $1,408,873
ro $1,200,000 m
::::s
C $1,000,000 C
<C
u $800,000 <l.)
+-'
m
E $600,000
:;::;
ti)
LLJ $400,000
$200,000
$0
Current 1-Mar-27
Newman Sewer Rate Study DRAFT - Sep. 8, 2026 Page 31
Affordability
The State Water Resources Control Board (SWRCB), which administers the CWSRF program, bases its evaluation of affordability of wastewater rates on two criteria:
1. The Median Household Income (MHI) of the community compared to the State MHI; and
2. The percentage of MHI spent on water bills.
If a community's MHI is less than 80 percent of the State MHI, the community is considered "Disadvantaged," in which case a rate greater than 1.5 percent of MHI is considered burdensome. Table 16 shows that Newman is Disadvantaged using the 2024 5-year ACS data for the State.
Under the calculated wastewater rates for March 1, 2027, a household would pay $49.50 each month, which is 0.75 percent of the estimated median household income for Newman. The proposed wastewater rates are, per the SWRCB definitions, affordable.
Table 16
Wastewater Rates Affordability
Item
Median Household Income (MHI)
Estimated California [1]
Estimated Newman [1]
Newman MHI as a percentage of the State MHI [2]
Monthly Wastewater Bill
Monthly Median Household Income (MHI)
Average Monthly Wastewater Bill (Single Family)
Average Monthly Wastewater Bill as Percentage of MHI
Source: HEC, California State Water Resources Control Board, and US Census Bureau. [1] 2024 5-year American Community Survey (table S-1901).
Current
Rates
$99,122
$78,906
79.60%
$6,575.50
$46.96
0.71%
March 2027
Rates
$6,575.50
$49.50
0.75%
aff
[2] Per the CWSRF, if MHI exceeds 80% of the Statewide MHI, the city will be subject to Affordability Scoring.
Scoring. A city with population less than 20,000 and an MHI less than 80% of the Statewide MHI is a Small Disadvantaged Community not subject to Affordability Scoring and eligible for • grant/principal forgiveness funding.
Newman Sewer Rate Study DRAFT - Sep. 8, 2026 Page 32
APPENDIX A
RATE STUDY SUPPORT TABLES
DRAFT
Hansford Economic Consulting LLC Regional and Resource Economics Table A-1
Wastewater Enterprise Fund Audited Financials
Revenues Fiscal Year Ending
and Expenses 2018 2019 2020 2021 2022 2023 2024 2025
Operating Revenues
Service Charges $2,640,417 $3,102,759 $3,252,568 $3,497,426 $3,725,941 $3,737,263 $3,771,688 $3,772,147 Miscellaneous $4,424 $4,380 $4,893 $25,834 $2,958 $0 $168 $0 Total Operating Revenues $2,644,841 $3,107,139 $3,257,461 $3,523,260 $3,728,899 $3,737,263 $3,771,856 $3,772,147 • Operating Expenses
Employee Services $736,921 $878,729 $877,165 $917,686 $91,880 $1,836,788 $805,249 $1,148,162 Supplies and Services $1,175,067 $1,475,918 $1,261,034 $1,276,176 $1,200,477 $2,004,997 $1,493,778 $1,778,943 Depreciation $187,986 $189,821 $152,057 $115,263 $112,746 $125,307 $171,126 $183,202 Total Operating Expenses $2,099,974 $2,544,468 $2,290,256 $2,309,125 $1,405,103 $3,967,092 $2,470,153 $3,110,307 Operating Income (Loss) $544,867 $562,671 $967,205 $1,214,135 $2,323,796 ($229,829) $1,301,703 $661,840 Non-Operating Revenues (Expenses)
Investment Earnings $166,254 $245,389 $284,020 $238,836 $328,178 $171,654 $446,181 $463,005 Connection Fees $0 $0 $0 $0 $0 $0 $0 $0
Development Fees $228,170 $257,620 $79,673 $24,516 $14,240 $58,839 $354,356 $42,895 Interest Expense $0 $0 $0 $0 $0 $0 $0 $0
Income Before Transfers $939,291 $1,065,680 $1,330,898 $1,477,487 $2,666,214 $664 $2,102,240 $1,167,740 Operating Transfer In $3,794,579 $3,323 $36,991 $200,965 $1,277 $1,263 $1,563 $2,280 Operating Transfer Out ($3,396,106) $0 ($33,339) ($200,000) $0 ($259,401) $0 $0 Change in Net Assets $1,337,764 $1,069,003 $1,334,550 $1,478,452 $2,667,491 ($257,474) $2,103,803 $1,170,020 Total Net Assets $15,170,616 $16,239,619 $17,574,169 $19,052,621 $21,720,112 $21,462,638 $23,566,441 $24,736,461 Source: City of Newman Audited Financial Statements. cafr Page A-1
Table A-2
Funds 60 and 61 Historical and Budgeted Revenues and Expenses Revenues Fiscal Year Ending
and Expenses 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 OPERATING FUND (fund 60) Unaudited Budget
Revenues
Interest Income $31,544 $43,924 $63,641 $51,771 $36,710 ($76,805) $161,297 $236,170 $125,585 $170,000 Rents & Concession $875 $875 $0 $0 $0 $0 $0 $0 $20,250 $0 Sale of Property $124,223 $186,271 $204,732 $177,519 $317,182 $260,612 $265,409 $199,473 $204,965 $300,000 Sewer Commercial $231,975 $272,459 $287,502 $292,827 $1,382,095 $324,383 $348,169 $356,233 $353,188 $352,000 Sewer Industrial $799,144 $1,176,196 $1,187,052 $1,290,277 $2,026,664 $1,376,403 $1,384,208 $1,364,323 $1,281,774 $1,300,000 Sewer Residential $1,609,298 $1,654,104 $1,778,014 $1,914,322 $285,449 $2,036,477 $2,039,311 $2,051,591 $2,059,710 $2,100,000 Refunds & Reimbursements $12 $0 $0 $22,071 $0 $0 $168 $0 $0 $100 Salary Reimbursements $4,410 $4,380 $4,893 $3,762 $2,958 $0 ($307) $0 $0 $3,000 Transfers In $994,579 $3,323 $3,816 $965 $1,277 $1,263 $1,563 $2,280 $3,004 $0 Total Operating Fund Revenues $3,796,061 $3,341,532 $3,529,649 $3,753,515 $4,052,336 $3,922,333 $4,199,818 $4,210,069 $4,048,475 $4,225,100 Expenses
Personnel (salaries and benefits) $846,820 $878,729 $877,165 $917,687 $91,882 $1,836,788 $804,941 $1,148,164 $1,156,724 $1,470,268 Contracted Services $239,610 $432,526 $345,814 $245,966 $192,976 $643,356 $217,377 $214,857 $2,638,016 $300,000 Utility - PG & E $217,638 $221,453 $185,806 $243,507 $192,790 $326,487 $375,620 $400,548 $269,547 $280,000 Supplies $129,397 $116,056 $145,216 $117,752 $98,698 $108,546 $96,835 $125,295 $67,247 $120,000 Administrative Surcharge $145,797 $145,835 $153,776 $172,949 $172,394 $168,981 $179,634 $256,970 $204,726 $216,951 Other Operations & Maintenance $388,078 $409,445 $399,073 $470,989 $530,827 $499,975 $580,081 $760,981 $756,700 $821,706 Capital Outlay $29,170 $502 $9,349 $15,031 $8,627 $18,824 $44,232 $20,288 $17,575 $197,747 Transfers Out $2,800,000 $0 $33,175 $200,000 $0 $0 $0 $0 $0 $0 Subtotal Operating Fund Expenses $4,796,509 $2,204,545 $2,149,373 $2,383,880 $1,288,194 $3,602,957 $2,298,721 $2,927,104 $5,110,535 $3,406,672 Net Operating Fund Revenues ($1,000,448) $1,136,987 $1,380,276 $1,369,635 $2,764,143 $319,376 $1,901,097 $1,282,965 ($1,062,059) $818,428 CAPITAL FUND (fund 61)
Revenues
Connection Fees $89,705 $106,015 $20,620 $3,495 $10,422 $37,280 $93,200 $13,980 $28,362 $19,000 Impact Fees Sewer $13,750 $12,424 $7,681 $2,337 $2,077 $10,437 $28,471 $7,464 $94,799 $20,882 Interest Income $848 $1,185 $635 $11 $589 ($88) $0 $0 $0 $0 Transfers In $2,800,000 $0 $33,175 $200,000 $0 $0 $0 $0 $0 $0 Total Capital Fund Revenues $2,904,303 $119,624 $62,110 $205,843 $13,087 $47,629 $121,671 $21,444 $123,161 $39,882 Expenses
Contract Services $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Depreciation $187,986 $189,821 $152,057 $115,263 $112,746 $125,307 $171,126 $183,202 $183,202 $190,000 Admin Surcharge $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Total Capital Fund Expenses $187,986 $189,821 $152,057 $115,263 $112,746 $125,307 $171,126 $183,202 $183,202 $190,000 Capital Outlay $25,375 $150,049 $22,000 $9,983 $4,165 $238,827 $0 $0 $374,000 $50,000 Net Capital Fund Revenues $2,690,943 ($220,246) ($111,947) $80,597 ($103,824) ($316,505) ($49,456) ($161,758) ($434,041) ($200,118) Total Revenues $6,700,364 $3,461,156 $3,591,759 $3,959,358 $4,065,423 $3,969,962 $4,321,488 $4,231,513 $4,171,636 $4,264,982 Total Expenses $5,009,870 $2,544,415 $2,323,430 $2,509,126 $1,405,105 $3,967,091 $2,469,847 $3,110,306 $5,667,736 $3,646,672 Net Revenues $1,690,494 $916,741 $1,268,329 $1,450,232 $2,660,319 $2,871 $1,851,642 $1,121,207 ($1,496,100) $618,310 Source: City of Newman Financial Data.
Page A-2
Table A-3
Newman Population and Housing Estimates
Population Housing Units
Persons per
Annual o/o Occupied Annual o/o Occupied
Year Persons Change Units Change Unit
as of January 1 as of January 1
[1] [1]
2000 7,092 2,078 3.41
2001 7,443 4.9% 2,165 4.2% 3.44
2002 7,445 0.0% 2,152 -0.6% 3.46
2003 7,602 2.1 o/o 2,186 1.6% 3.48
2004 8,099 6.5% 2,331 6.6% 3.47
2005 8,798 8.6% 2,557 9.7% 3.44
2006 9,704 10.3% 2,861 11.9% 3.39
2007 9,799 1.0% 2,910 1.7% 3.37
2008 10,029 2.3% 2,973 2.2% 3.37
2009 10,183 1.5% 3,015 1.4% 3.38
2010 10,224 0.4% 3,006 -0.3% 3.40
2011 10,552 3.2% 3,087 2.7% 3.42
2012 10,724 1.6% 3,130 1.4% 3.43
2013 10,742 0.2% 3,150 0.6% 3.41
2014 10,863 1.1 o/o 3,183 1.0% 3.41
2015 10,994 1.2% 3,209 0.8% 3.43
2016 11,289 2.7% 3,297 2.7% 3.42
2017 11,660 3.3% 3,387 2.7% 3.44
2018 12,021 3.1 o/o 3,509 3.6% 3.43
2019 12,296 2.3% 3,605 2.7% 3.41
2020 12,356 0.5% 3,642 1.0% 3.39
2021 12,351 0.0% 3,646 0.1 o/o 3.39
2022 12,254 -0.8% 3,658 0.3% 3.35
2023 12,161 -0.8% 3,664 0.2% 3.32
2024 12,266 0.9% 3,668 0.1 o/o 3.34
2025 12,442 1.4% 3,713 1.2% 3.35
2026 12,362 -0.6% 3,717 0.1 o/o 3.33
Total Change 5,270 1,639
Avg.Annual Change 203 2.2% 63 2.3%
Source: California Department of Finance. stats
[1] Years 2000, 2010, and 2020 calibrated to the decennial Census.
Page A-3
I
1 Table A-4
Newman Wastewater Treatment Plant Influent Flow
Month WWTP Influent (MG) Average
2022 2023 2024 2025 Total per Day
January 36.40 44.40 43.40 37.20 161.40 1.30
February 31.50 33.60 44.80 34.40 144.30 1.28
March 37.90 40.60 38.70 38.20 155.40 1.25
April 37.70 37.80 35.20 37.10 147.80 1.23
May 37.60 43.20 36.60 36.60 154.00 1.24
June 34.80 36.30 33.40 36.00 140.50 1.17
July 36.10 37.20 36.00 38.10 147.40 1.19
August 38.30 38.00 37.30 34.10 147.70 1.19
September 36.90 37.10 37.90 37.70 149.60 1.25
October 38.50 39.20 37.40 37.40 152.50 1.23
November 37.00 37.90 38.00 36.00 148.90 1.24
December 40.60 35.90 37.80 35.90 150.20 1.21
Total 443.30 461.20 456.50 438.70 1,799.70 1.23
Avg. Daily Dry 1.24 1.24
Weather Flow
1.22 1.19 1.22
Source: City of Newman Annual Facility Monitoring Reports. hist flow Table A-5
Rate Study Residential and School Effluent Factors
Category Units I Winter Water Use per Month Study
Accounts Average HCF Galls/ Day Gallons I Day
Residential
1 Single Family (SF} 3,270 8.4 209 210
1 Multi-Family (MF} [2] 401 5.4 136 170
Schools [1] 2,851 0.4 9 20
Source: City of Newman. gpd
[1] Schools multiplied by two to account for holidays when students are absent during winter months. [2] Multi-family adjusted upwards to account for multi-family units part of mixed uses.
Page A-4
Table A-6
Rate Study Commercial Effluent Generation Factors
Study
Accounts Avg. Base Total Base Flow Return
with Monthly Annual Annual as%of Flow
Commercial Category Water Use Flow [1] Base Flow Water Use Water Use Factor aa a b = a*12 C d=b/c e
All figures in HCF unless otherwise stated
1 Commercial
All Other Commercial
Total Commercial
Restaurant I Grocery
Restaurant
Grocery Market (Nob Hill)
Total Restaurant/ Grocery
Industrial
Hi-West
Ancient Organics
Hi-West/ Ancient Organics
Di-Mare
82 18
100
10 1
1 1,672
168
268
473
20,061
2,013
22,074
3,213
5,673
1 has an effluent meter
1 3
Source: City of Newman and HEC September 2026.
[1] Average flow during the months of December through March.
Page A-5
26,609
2,566
29,175
3,310
5,240
8,957
5,011
4,203
75%
78%
97%
108%
75%
75%
95%
95%
100%
100%
Billed
Sewer
Use
f = e*c
19,957
1,925
21,881
3,145
4,978
8,509
5,011
4,918
9,929
4,203
Gallons
per Day
g= (f*748)
I365/aa
499
644
10,201
10,269
10,079
20,348
2,871
return
Table A-7
Saputo and Ancient Organics monthly Effluent Generation Ancient
Organics
Month-Vear Saputo Flow Saputo BOD Flow
MGD mg/L lbs/day Gallons
Dec-25 0.294 1,636 3,970 6,071.00
Nov-25 0.300 1,653 4,007 6,623.30
Oct-25 0.304 1,620 4,000 7,767.70
Sep-25 0.306 1,445 3,596 6,916.70
Aug-25 0.299 1,593 3,869 10,393.50
Jul-25 0.300 1,512 3,743 18,013.00
Jun-25 0.284 1,610 3,990 12,886.70
May-25 0.289 1,655 3,989 10,022.60
Apr-25 0.294 1,376 3,342 13,163.30
Mar-25 0.296 1,600 3,962 10,310.30
Feb-25 0.296 1,117 2,775 12,499.90
Jan-25 0.295 1,244 3,003 6,280.60
Average per Day 0.296 1,505.083 3,687.167
Monthly Avg. Gallons I Day 296,417 10,079
Source: City of Newman. heavy flow
Page A-6
Table A-8
Capital Improvement Plan (CIP) in Current Dollars
Improvement Funding FY28 FY29 FY30 FY31 FY32 TOTAL
Treatment Plant
Trunk Phase 2 State $0 $0 $0 $2,000,000 $6,000,000 $8,000,000 Headworks City $0 $1,875,000 $1,875,000 $0 $0 $3,750,000 Corp Yard - Engineering City $18,750 $11,250 $0 $0 $0 $30,000 Corp Yard - Construction City $0 $0 $562,500 $562,500 $0 $1,125,000 WWTP Expansion Engineering Ph . 1 City $600,000 $600,000 WWTP Expansion Engineering State $0 $600,000 $600,000 $600,000 $0 $1,800,000 WWTP Expansion State $0 $0 $10,000,000 $10,000,000 $5,000,000 $25,000,000 Develop Land for Irrigation City $150,000 $150,000 $150,000 $150,000 $150,000 $750,000 Equipment Storage Building at WWTP City $0 $300,000 $300,000 $0 $0 $600,000 Subtotal Treatment Plant $768,750 $2,936,250 $13,487,500 $13,312,500 $11,150,000 $41,655,000 Collection System
Canyon Creek Lift Station Upgrade City $225,000 $0 $0 $0 $0 $225,000 Sewer Line Upgrades City $150,000 $150,000 $150,000 $150,000 $150,000 $750,000 Upsize various sewer lines City $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 Replace old sewer manhole covers City $3,000 $3,000 $3,000 $3,000 $3,000 $15,000 Clean the 21" and 18" sewer trunk lines City $0 $0 $150,000 $0 $0 $150,000 Subtotal Collection System $478,000 $253,000 $403,000 $253,000 $253,000 $1,640,000 Fleet & Equipment
Truck Replacement City $0 $65,000 $0 $0 $0 $65,000
Vac-truck City $0 $0 $700,000 $0 $0 $700,000
Truck Replacement City $0 $65,000 $0 $0 $0 $65,000
CCTV for Collection System City $0 $0 $100,000 $0 $0 $100,000 Subtotal Fleet & Equipment $0 $130,000 $800,000 $0 $0 $930,000 Total $1,246,750 $3,319,250 $14,690,500 $13,565,500 $11,403,000 $44,225,000 Source: City of Newman. cip
Page A-7
Table A-9
CIP Cost Allocation between Existing and Future Customers Item Existing Future Total Cost Rates Dev. Fees
Treatment Plant [1] All Figures in Current Dollars
Trunk Phase 2 88% 12% $8,000,000 $7,050,558 $949,442
Headworks 88% 12% $3,750,000 $3,304,949 $445,051
Corp Yard - Engineering 88% 12% $30,000 $26,440 $3,560
Corp Yard - Construction 88% 12% $1,125,000 $991,485 $133,515 WWTP Expansion Engineering Ph 1 0% 100% $600,000 $0 $600,000 WWTP Expansion Engineering [2] 50% 50% $1,800,000 $900,000 $900,000 WWTP Expansion [2] 50% 50% $25,000,000 $12,500,000 $12,500,000 Develop Land for Irrigation [2] 50% 50% $750,000 $375,000 $375,000 Equipment Storage Building at WWTP 88% 12% $600,000 $528,792 $71,208 Subtotal Treatment Plant 62% 38% $41,655,000 $25,677,223 $15,977,777 Cash 76% 24% $6,855,000 $5,226,665 $1,628,335
Debt/Grant 59% 41% $34,800,000 $20,450,558 $14,349,442
Collection System
Canyon Creek Lift Station Upgrade 88% 12% $225,000 $198,297 $26,703 Sewer Line Upgrades 88% 12% $750,000 $660,990 $89,010
Upsize various sewer lines 88% 12% $500,000 $440,660 $59,340 Replace old sewer manhole covers 100% 0% $15,000 $15,000 $0 Clean the 21" and 18" sewer trunk lines 100% 0% $150,000 $150,000 $0 Subtotal Collection System 89% 11% $1,640,000 $1,464,947 $175,053 Fleet & Equipment
Truck Replacement 100% 0% $65,000 $65,000 $0
Vac-truck 100% 0% $700,000 $700,000 $0
Truck Replacement 100% 0% $65,000 $65,000 $0
CCTV for Collection System 100% 0% $100,000 $100,000 $0 Subtotal Fleet & Equipment 100% 0% $930,000 $930,000 $0 Total 63% 37% $44,225,000 $28,072,169 $16,152,831
Source: City of Newman. cip split
[1] Future users allocated a share of facilities that expand capacity to serve new development. 88% 3,713 Current EDUs
12% 500 New EDUs 20 years@ 40 each year
4,213 Total EDUs
[2] Treatment plant expansion from 1.25 MGD to 2 MGD to treat about doubling of wastewater flow over the next 30 years.
Page A-8
Table A-10
Estimated CWSRF Borrowing
Estimated first year of repayment is FY32
Treatment Plant Improvements FY28 FY29 FY30 FY31 FY32
Trunk Phase 2 $0 $0 $0 $2,249,728 $7,019,151
Headworks $0 $1,950,000 $2,028,000 $0 $0
WWTP Expansion Engineering [1] $0 $624,000 $648,960 $674,918 $0 WWTP Expansion $0 $0 $10,816,000 $11,248,640 $5,849,293 Total CWSRF Loan (rounded) $0 $2,574,000 $13,492,960 $14,173,286 $12,868,444 Source: City of Newman and HEC rate study 2026. loan
[1] Newman is 100% grant funding eligible; otherwise, planning loan can be rolled into the construction loan.
Page A-9
Table A-11
Calculated Depreciation of New Assets
New Average Life Fiscal Year Ending
Asset of Asset 2028 2029 2030 2031 2032
Treatment Plant years
Trunk Phase 2 80 $0 $0 $0 $28,122 $87,739
Headworks 60 $0 $32,500 $33,800 $0 $0
Corp Yard - Engineering 5 $3,750 $2,340 $0 $0 $0
Corp Yard - Construction 20 $0 $0 $30,420 $31,637 $0
WWTP Expansion Engineering Ph. 1 5 $120,000 $0 $0 $0 $0 WWTP Expansion 50 $0 $0 $216,320 $224,973 $116,986
Develop Land for Irrigation 10 $15,000 $15,600 $16,224 $16,873 $17,548 Equipment Storage Building at WWTP 20 $0 $15,600 $16,224 $0 $0 Subtotal Treatment Plant $138,750 $66,040 $312,988 $301,604 $222,273 Collection System
Canyon Creek Lift Station Upgrade 60 $3,750 $0 $0 $0 $0 Sewer Line Upgrades 80 $1,875 $1,950 $2,028 $2,109 $2,193 Upsize various sewer lines 80 $1,250 $1,300 $1,352 $1,406 $1,462 Replace old sewer manhole covers 50 $60 $62 $65 $67 $70 Clean the 21" and 18" sewer trunk lines 5 $0 $0 $32,448 $0 $0 Subtotal Collection System $6,935 $3,312 $35,893 $3,583 $3,726 Fleet & Equipment
Truck Replacement 10 $0 $6,760 $0 $0 $0
Vac-truck 10 $0 $0 $75,712 $0 $0
Truck Replacement 10 $0 $6,760 $0 $0 $0
CCTV for Collection System 5 $0 $0 $21,632 $0 $0
Subtotal Fleet & Equipment $0 $13,520 $97,344 $0 $0
New Assets Annual Depreciation $145,685 $82,872 $446,225 $305,187 $225,999 Depreciation $145,685 $228,55.7 $674,782 $979,969 $1,205,968 Source: City of Newman and HEC.
Page A-1 O
Table A-12
Cost Distribution between Collection and Treatment
Projected Allocation Dollar Allocation
Expenditures Total Collection Treatment Collection Treatment Operating Expenses Next 6 Years
Personnel (salaries and benefits) $12,005,561 25% 75% $3,001,390 $9,004,170 Contracted Services $1,998,739 20% 80% $399,748 $1,598,991 Utility- PG & E $2,218,385 10% 90% $221,838 $1,996,546
Supplies $785,692 20% 80% $157,138 $628,553
Administrative Surcharge $1,522,812 50% 50% $761,406 $761,406 Other Operations & Maintenance $5,474,585 25% 75% $1,368,646 $4,105,939 Capital Outlay (small items) $1,364,117 50% 50% $682,059 $682,059 Debt Service $2,123,000 0% 100% $0 $2,123,000
System Rehabilitation $2,031,000 5% 95% $101,550 $1,929,450 CIP Cash Funded > System Rehab. Col $4,764,111 5% 95% $238,206 $4,525,905 Subtotal Costs $34,288,001 20% 80% $6,931,981 $27,356,020 Source: City of Newman and HEC. O&T
PageA-11
Table A-13
Unit Cost Determination
Unit Cost FY27 FY28 FY29 FY30 FY31 FY32
Component 4 months Yearl Year2 Year3 Year4 Year5
Rev. Requirement in Rates $4,052,160 $4,360,000 $4,690,000 $5,050,000 $5,380,000 $5,710,000 less Bioswale Costs $100,000 $103,000 $106,090 $109,273 $112,551 $115,927 Costs Net of Bioswale Costs $3,952,160 $4,257,000 $4,583,910 $4,940,727 $5,267,449 $5,594,073 Collection 20% $798,336 $859,914 $925,950 $998,027 $1,064,025 $1,130,003 Flow 100% $798,336 $859,914 $925,950 $998,027 $1,064,025 $1,130,003 Treatment 80% $3,153,824 $3,397,086 $3,657,960 $3,942,700 $4,203,424 $4,464,070 Flow 60% $1,892,294 $2,038,252 $2,194,776 $2,365,620 $2,522,055 $2,678,442 BOD 20% $630,765 $679,417 $731,592 $788,540 $840,685 $892,814 ss 20% $630,765 $679,417 $731,592 $788,540 $840,685 $892,814 Allocation to Components
Flow $2,690,631 $2,898,166 $3,120,726 $3,363,647 $3,586,079 $3,808,445 BOD $630,765 $679,417 $731,592 $788,540 $840,685 $892,814 ss $630,765 $679,417 $731,592 $788,540 $840,685 $892,814 Annual Units
Cost per MG 436.57 $6,163.13 $6,638.51 $7,148.30 $7,704.73 $8,214.23 $8,723.58 Cost per Lb BOD 2,011,872 $0.31 $0.34 $0.36 $0.39 $0.42 $0.44 Cost per Lb SS 1,260,639 $0.50 $0.54 $0.58 $0.63 $0.67 $0.71 Source: City of Newman and HEC. unit cost
Page A-12
Table A-14
Annual Cost per Thousand Gallons in FY27
Wastewater Flow BOD ss FY 2027 Cost per Unit FY27 Share of Cost per Strength MG Lbs/Year Lbs/Year MG Lbs/Year Lbs/Year Cost Cost 1,000 Galls Residential Component Unit Cost-------> $6,163.13 $0.31 $0.50 1 Single Family (SF) [1] 250.65 418,077 418,077 $1,544,760 $131,076 $209,186 $1,885,022 47.7% $7.52 2 Single Family (SF) 0.15 256 256 $945 $80 $128 $1,153 0.0% $7.52 1 Multi-Family (MF) 24.88 41,503 41,503 $153,351 $13,012 $20,766 $187,130 4.7% $7.52 1 SF+ 1 MF 1.53 2,545 2,545 $9,403 $798 $1,273 $11,474 0.3% $7.52 Commercial
1 Commercial 14.97 40,563 40,563 $92,231 $12,717 $20,296 $125,244 3.2% $8.37 1 Commercial+ 1 SF 1.04 2,810 2,810 $6,389 $881 $1,406 $8,675 0.2% $8.37 1 Commercial+ 1 MF 0.49 1,326 1,326 $3,014 $416 $663 $4,093 0.1% $8.37 1 Commercial+ 2 MF 0.31 831 831 $1,890 $261 $416 $2,566 0.1% $8.37 2 Commercial 1.10 2,968 2,968 $6,749 $931 $1,485 $9,164 0.2% $8.37 2 Commercial+ 1 SF 0.00 0 0 $0 $0 $0 $0 0.0% $0.00
2 Commercial+ 3 MF 0.55 1,494 1,494 $3,397 $468 $747 $4,613 0.1% $8.37 3 Commercial 1.64 4,452 4,452 $10,123 $1,396 $2,228 $13,746 0.3% $8.37 4 Commercial 2.92 7,915 7,915 $17,996 $2,481 $3,960 $24,438 0.6% $8.37 Restaurant I Grocery
Restaurant 2.35 16,689 12,762 $14,510 $5,232 $6,386 $26,128 0.7% $11.10 Grocery Market (Nob Hill) 3.72 26,392 20,182 $22,945 $8,275 $10,098 $41,318 1.0% $11.10 1 Commercial+ 1 Restaurant 1.25 8,888 6,797 $7,727 $2,787 $3,401 $13,915 0.4% $11.10 Schools 10.26 11,128 8,560 $63,256 $3,489 $4,283 $71,028 1.8% $6.92 Industrial
Hi-West/Ancient Organics
Hi-West Foods 3.75 28,918 21,102 $23,103 $9,066 $10,559 $42,728 1.1% $11.40 Ancient Organics 3.68 12,888 17,183 $22,675 $4,041 $8,598 $35,314 0.9% $9.60 Total Hi-West/ Ancient Organics 7.43 41,806 38,286 $45,778 $13,107 $19,156 $78,042 2.0% $10.51 Di-Mare 3.14 24,244 17,692 $19,369 $7,601 $8,852 $35,822 0.9% $11.40 Saputo Cheese
Flow 108.19 631,622 $666,798 $316,034 $982,832 24.9%
BOD 1,357,987 $425,758 $425,758 10.8%
Total Saputo Cheese 108.19 1,357,987 631,622 $666,798 $425,758 $316,034 $1,408,590 35.6% $13.02 Total 436.57 2,011,872 1,260,639 $2,690,631 $630,765 $630,765 $3,952,160 100.0% Source: City of Newman and HEC. cat cost
[1] Churches and other religious places are also included with Single Family.
Page A-13
Table A-15
Annual Cost by Cost Category
Customer FY27 FY28 FY29 FY30 FY31 FY32
Category 4 months Yearl Year2 Year3 Year4 Years
Residential
1 Single Family (SF) [1] $1,885,022 $2,030,419 $2,186,342 $2,356,529 $2,512,363 $2,668,149 2 Single Family (SF) $1,153 $1,242 $1,337 $1,441 $1,537 $1,632 1 Multi-Family (MF) $187,130 $201,563 $217,042 $233,937 $249,407 $264,872 1 SF+ 1 MF $11,474 $12,359 $13,308 $14,344 $15,293 $16,241 Commercial
1 Commercial $125,244 $134,904 $145,264 $156,572 $166,926 $177,276 1 Commercial+ 1 SF $8,675 $9,345 $10,062 $10,845 $11,563 $12,280 1 Commercial+ 1 MF $4,093 $4,409 $4,748 $5,117 $5,456 $5,794 1 Commercial+ 2 MF $2,566 $2,764 $2,976 $3,208 $3,420 $3,632 2 Commercial $9,164 $9,871 $10,629 $11,456 $12,214 $12,971 2 Commercial+ 1 SF $0 $0 $0 $0 $0 $0
2 Commercial+ 3 MF $4,613 $4,968 $5,350 $5,766 $6,148 $6,529 3 Commercial $13,746 $14,807 $15,944 $17,185 $18,321 $19,457 4 Commercial $24,438 $26,323 $28,344 $30,551 $32,571 $34,591 Restaurant I Grocery
Restaurant $26,128 $28,143 $30,304 $32,663 $34,823 $36,982 Grocery Market (Nob Hill) $41,318 $44,505 $47,923 $51,653 $55,069 $58,484 1 Commercial+ 1 Restaurant $13,915 $14,988 $16,139 $17,395 $18,545 $19,695 Schools $71,028 $76,506 $82,381 $88,794 $94,666 $100,536 Industrial
Hi-West Foods $42,728 $46,024 $49,558 $53,416 $56,948 $60,479 Ancient Organics $35,314 $38,037 $40,958 $44,147 $47,066 $49,985 Total Hi-West/ Ancient Organics $78,042 $84,061 $90,516 $97,562 $104,014 $110,464 Di-Mare $35,822 $38,585 $41,548 $44,782 $47,743 $50,704 Saputo Cheese $1,408,590 $1,517,238 $1,633,752 $1,760,925 $1,877,372 $1,993,784 TOTAL $3,952,160 $4,257,000 $4,583,910 $4,940,727 $5,267,449 $5,594,073 Source: City of Newman and HEC. ann cost
[1] Churches and other religious places are also included with Single Family.
PageA-14
Table A-16
Cost Allocation Factors for Bioswale Costs
Impervious Impervious Weighted
Coverage Category Coverage Units I Units/ Proportionate Customer Category [1] Ratio Accounts Accounts Share
Single Family 8 units/acre 0.56 3,277 1,835 87%
Multi-Family 20 units/acre 0.70 409 286 13%
Residential 3,686 2,121
Schools Public/Quasi Public 0.44 6 3 2%
Commercial Mixed Use 0.80 122 98 85%
Restaurants Retail 0.86 10 9 7%
Grocery Market Retail 0.86 1 1 1 %
Hi-West Light Industrial 0.81 1 1 1%
Ancient Organics Light Industrial 0.81 1 1 1 %
Di-Mare Heavy Industrial 0.91 3 3 2%
Saputo Cheese Heavy Industrial 0.91 1 1 1%
Non-Residential 145 115
Source: City of Newman billing data and HEC September 2026. [1] Impervious surfce coefficient categories in the "User's Guide for the California Impervious Surface Coefficients", December 2010. Published by the Office of Environmental Health Hazard Assessment, California Environmental Protection Agency.
Page A-15
Table A-17
Allocation of Annual Bioswale Costs to Base Charges
Customer FV27 FV28 FY29 FY30 FY31 FY32
Category 4 months Year1 Year2 Year3 Year4 Years
Residential 66% $66,000 $67,980 $70,019 $72,120 $74,284 $76,512 Single Family 87% $57,093 $58,806 $60,570 $62,387 $64,259 $66,186 Multi Family 13% $8,907 $9,174 $9,450 $9,733 $10,025 $10,326 Non-Residential 34% $34,000 $35,020 $36,071 $37,153 $38,267 $39,415 Schools 2% $781 $804 $828 $853 $879 $905
Commercial 85% $28,866 $29,732 $30,624 $31,542 $32,489 $33,463 Restaurant 7% $2,543 $2,620 $2,698 $2,779 $2,863 $2,949 Grocery Market 1% $254 $262 $270 $278 $286 $295
Hi-West 1 % $240 $247 $254 $262 $270 $278
Ancient Organics 1% $240 $247 $254 $262 $270 $278
Di-Mare 2% $807 $832 $857 $882 $909 $936
Saputo Cheese 1 % $269 $277 $286 $294 $303 $312
Total Bioswale Cost $100,000 $103,000 $106,090 $109,273 $112,551 $115,927 Source: City of Newman mapping data and HEC September 2026.
Table A-18
Projected Cash Flow for Fund 60 (Operations)
Revenues Budget Fiscal Year Ending
and Expenses 2027 2028 2029 2030 2031 2032 2033
Beginning Fund Balance [1] $11,379,630 $5,300,058 $5,221,622 $6,302,429 $6,559,685 $6,700,177 $6,913,308 Revenues
Rates $3,854,000 $4,172,000 $4,503,000 $4,860,000 $5,228,000 $5,578,000 $5,817,000 Hay Sales $300,000 $300,000 $300,000 $300,000 $300,000 $300,000 $300,000 Interest Income $170,000 $170,000 $170,000 $170,000 $170,000 $170,000 $170,000 Reimbursements $3,100 $0 $0 $0 $0 $0 $0
Total Revenues $4,327,100 $4,642,000 $4,973,000 $5,330,000 $5,698,000 $6,048,000 $6,287,000 Expenses
Operations $3,406,672 $3,720,436 $3,892,194 $4,072,744 $4,557,508 $4,773,369 $5,000,481 Debt Service $0 $0 $0 $0 $0 $1,061,500 $1,061,500
Total Expenses $3,406,672 $3,720,436 $3,892,194 $4,072,744 $4,557,508 $5,834,869 $6,061,981 Transfer to Fund 61 ($7,000,000) ($1,000,000) $0 ($1,000,000) ($1,000,000) $0 $0 Ending Fund Balance $5,300,058 $5,221,622 $6,302,429 $6,559,685 $6,700,177 $6,913,308 $7,138,327 So urce: HEC.
[1] Beginning cash and cash equivalents July 1, 2026.
Page A-16
Table A-19
Projected Cash Flow for Fund 61 (Capital)
Revenues Budget Fiscal Vear Ending
and Expenses 2027 2028 2029 2030 2031 2032 2033
Beginning Fund Balance [1] ($6,889,860) $150,022 $907,874 $711,622 $88,458 $509,275 $479,924 Revenues
Transfer from Fund 60 $7,000,000 $1,000,000 $0 $1,000,000 $1,000,000 $0 $0 Transfer from Fund 41 $0 $677,225 $347,843 $432,518 $159,458 $87,739 $0 Sewer Impact Fees [2] $20,882 $266,253 $271,578 $277,010 $282,550 $288,201 $293,965 Connection Fees $19,000 $61,124 $62,346 $63,593 $64,865 $66,162 $67,485 SRF Project Disbursements $0 $2,574,000 $13,492,960 $14,173,286 $12,868,444 $0 Total Revenues $7,039,882 $2,004,602 $3,255,768 $15,266,081 $15,680,159 $13,310,547 $361,451 Infrastructure Project Expenses
Treatment Plant Cash-Funded $768,750 $479,700 $1,095,120 $801,466 $175,479 Treatment Plant SRF-Funded $0 $2,574,000 $13,492,960 $14,173,286 $12,868,444 Collection System $478,000 $263,120 $435,885 $284,591 $295,974 Fleet & Equipment $0 $135,200 $865,280 $0 $0
Total Project Expenses $0 $1,246,750 $3,452,020 $15,889,245 $15,259,343 $13,339,897 $0 Ending Fund Balance $150,022 $907,874 $711,622 $88,458 $509,275 $479,924 $841,375 Source: HEC.
[1] Beginning cash and cash equivalents July 1, 2026.
[2] Assumes inflation of 2.5% each year. $10,441 impact fee $2,397 connection fee Table A-20
Projected Cash Flow for Fund 41 (Supplemental Sewer Fees) Revenues Budget Fiscal Year Ending
and Expenses 2027 2028 2029 2030 2031 2032 2033
New SF Units 25 25 25 25 25 25
Beginning Fund Balance [1] $1,418,500 $1,418,500 $816,275 $543,431 $185,913 $101,455 $88,716 Revenues
Supplemental Fees [2] $75,000 $75,000 $75,000 $75,000 $75,000 $75,000 Cash Expenses
Headworks $0 $231,427 $240,684 $0 $0 $0
Corp Yard - Engineering $2,225 $1,389 $0 $0 $0 $0
Corp Yard - Construction $0 $0 $72,205 $75,093 $0 $0
WWTP Expansion Engineering Ph 1 $600,000 $0 $0 $0 $0 $0 Develop Land for Irrigation [2] $75,000 $78,000 $81,120 $84,365 $87,739 $0 Equipment Storage Building at WWTP $0 $37,028 $38,509 $0 $0 $0 Transfer Fees to Capital (Fund 61) $0 $677,225 $347,843 $432,518 $159,458 $87,739 $0 Ending Fund Balance $1,418,500 $816,275 $543,431 $185,913 $101,455 $88,716 $163,716 Source: HEC. impact
[1] Beginning cash and cash equivalents July 1, 2026.
[2] Supplemental fees $3,000 per unit.
PageA-17
RESOLUTION NO. 2026-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWMAN AUTHORIZING THE CITY MANAGER TO INITIATE PROPOSITION 218 PROCEEDINGS FOR CHANGING
WASTEWATER RATES
WHEREAS, the City Council of the City of Newman has accepted the 2026 Wastewater Rate Study conducted by Hansford Economic Consulting; and
WHEREAS, the City Council of the City of Newman recognizes that changes to wastewater rates require the City to proceed through the Proposition 218 process; and WHEREAS, the City Council of the City of Newman recognizes the importance of having sufficient revenue to operate, maintain, and grow its wastewater system and facilities,
NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED BY THE CITY COUNCIL FOR THE CITY, AS FOLLOWS:
Section 1
The above recitals are true and correct.
Section 2
City staff is hereby authorized to provide written notice by mail of the proposed fee change to the record owner of each identified parcel upon which the fee or charge is proposed for imposition, the amount of the fee or charge proposed to be imposed upon each, the basis upon which the amount of the proposed fee or charge was calculated, the reason for the fee or charge, together with the date, time, and location of the public hearing on the proposed fee or charge. The notices, to be mailed, are to be delivered to the U.S. Post Office on or before September 24, 2026.
Section 3
The new proposed wastewater rates are those shown in Exhibit A attached to this resolution.
Section 4
City staff is hereby authorized to set a public hearing to be held in the City Hall Council Chambers located at 938 Fresno St, Newman, CA on November 10, 2026 at 7:00pm or shortly thereafter, where, after a public hearing, a tabulation of all written protest votes will be made to determine if there was received a 50% plus 1 number of written protests. The protests will be tabulated in public view by the City Clerk or his designee.
Section 5
For a protest vote to be considered valid, the protest must be mailed to P.O. Box 787, Newman, CA 95360 or delivered to the City of Newman City Clerk, 938 Fresno Street, Newman, CA 95360.
Written protests must be received (not postmarked) by the City before or during the public hearing.
Any protest submitted by e-mail or other electronic means will not be accepted. The protest must be signed by the property owner or tenant(s) and must include the assessor's parcel number(s) or street address(es) of the property for which the protest is being made. Only one written protest per identified parcel or property will be counted for purposes of determining whether there is a majority protest.
Section 6
Council authorizes a budget increase in the Wastewater Operations fund in the amount of $4,000 for postage /mailing of the notices.
Section 7
This Resolution shall become effective immediately upon its adoption.
The foregoing resolution was introduced at a regular meeting of the City Council of the City of Newman held on the 22nd day of September, 2026 by Council Member _________ _,, who moved its adoption, which motion was duly seconded and it was upon roll call carried and the resolution adopted by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mike Maier, City Clerk
City Clerk of the City of Newman,
County of Stanislaus, State of California
APPROVED:
Casey Graham,
Mayor of the City of Newman,
County of Stanislaus, State of California
EXHIBIT A
Projected Six-Year Wastewater Rate Schedule
Customer Category Base Charge Current 3/1/2027 3/1/2028 3/1/2029 3/1/2030 3/1/2031 3/1/2032 Residential
1 Single Family (SF) [1) per unit per month $46.96 $49.50 $53.24 $57.26 $61.65 $65.66 $69.68 2 Singte Family (SF) per ace ount per month $93.92 $99.00 $106.48 $114.52 $123.30 $131.32 $139.36 1 Multi-Family (MF) per unit per month $42.38 $40.71 $43.76 $47.03 $50.60 $53.88 $57.15 1 SF+ 1 MF per account per month $89.34 $90.21 $97.00 $104.29 $112.25 $119.54 $126.83 Schools per student per month $2.09 $2.10 $2.26 $2.44 $2.63 $2.80 $2.97 Commercial Customers with Flow & Other Monthly Charges
1 Commercial per account per month $64.74 $85.36 $91.02 $97.05 $103.61 $109.68 $115 .77 1 Commercial+ 1 SF per account per month $111. 70 $134.86 $144.26 $154.31 $165.26 $175.34 $185.45 1 Commercial + 1 MF per account per month $107.12 $126.07 $134.78 $144.08 $154.21 $163.56 $172.92 1 Commercial+ 2 MF per account per month $149.49 $166.78 $178.54 $191.11 $204.81 $217.44 $230.07 2 Commercial per account per month $129.48 $170.72 $182.04 $194.10 $207.22 $219.36 $231.54 2 Commercial+ 1 SF per account per month $176.44 $220.22 $235.28 $251.36 $268.87 $285.02 $301.22 2 Commercial+ 3 MF per account per month $256.61 $292.85 $313.32 $335.19 $359.02 $381.00 $402.99 3 Commercial per account per month $194.23 $256.08 $273.06 $291.15 $310.83 $329.04 $347.31 4 Commercial per account per month $253.97 $341.44 $364.08 $388.20 $414.44 $438.72 $463.08 Commercial Flow Charge per hcf [1] $4.84 $4.16 $4.49 $4.84 $5.22 $5.57 $5.92 Restaurant I Grocery
Restaurant per account per month $103.37 $133.48 $142.78 $152.72 $163.54 $173.51 $183.51 Grocery Market {Nob Hill) per account per month $1,235.07 $1,796.86 $1,934.45 $2,081.98 $2,242.97 $2,390.46 $2,537.92 1 Commercial+ 1 Restaurant per account per month $163.11 $218.84 $233.80 $249.77 $267.15 $283.19 $299.28 Restaurant/Grocer; Flow Charge per hcf [1] $3.96 $4.73 $5.10 $5.50 $5.93 $6.33 $6.73 Industrial
Hi-West/Ancient Organics per account per month $55.68 $3,393.78 $3,653.67 $3,932.32 $4,236.39 $4,514.96 $4,793.48 Di-Mare per account per month $629.80 $535.58 $575.83 $618.97 $666.01 $709.17 $752.34 Hi-West/Ancient Organics Flow Charge per hcf $3.81 $4.11 $4.43 $4.78 $5.10 $5.42 Di-Mare Flow Charge per hcf $4.13 $4.45 $4.80 $5.18 $5.53 $5.88 Industrial Flow Charge per hcf [1] $2.95
High Strength Industrial
Bioswale Charge per account per month $0.00 $22.43 $23.11 $23.80 $24.51 $25.25 $26.01 Base Capacity Charge for F!ow [1] base for 300,000 galls/day $42,644 $42,237 $45,495 $43,989 $52,802 $56,294 $59,785 Vanable Flow Charge [2} $0.11857 $0.13382 $0.14415 $0.15522 $0.16731 $0.17838 $0.18945 Fixed Capac ity Charge for BOD [lJ base for 4,010 lbs/day $18,544 $18,297 $19,708 $21,222 $22,874 $24,386 $25,898 Variable BOD mass Loading Chargt {3) $3.86 $4.67 $5.04 $5.43 $5.86 $6.25 $6.64 Source: City ot Newman and HEC September 2026. schedule [l] Flow cost per account calculated as total water meter flow multiptied by return ttowfactOl'S (75% tor commerc ial, 95% restaurant/grocery establishments, and 100% for industrial customers) multiplied bytlow charge perHCF. [2] Per gallon ot monthly average dailyaow. [3] Per pound of monthly average daily SOD mass toad ing.
Honorable Mayor and Members
of the Newman City Council
Agenda Item: 10.b.
City Council Meeting
of September 22, 2026
ADOPT THE 2026 CITY OF NEWMAN INJURY AND ILLNESS PREVENTION PLAN (IIPP) AND
AUTHORIZE THE CITY MANAGER OR DESIGNATED HEALTH AND SAFETY OFFICER TO
IMPLEMENT THE PROGRAM
RECOMMENDATION:
Staff recommends that the City Council adopt the 2026 City of Newman Injury and Illness Prevention Plan (UPP), and authorize the City Manager or designated Health and Safety Officer to implement the program.
BACKGROUND:
The California Occupational Safety and Health Act (Cal/OSHA) requires every California employer to establish, implement, and maintain a written Injury and Illness Prevention Plan (UPP). The City originally adopted its IIPP to meet this requirement and reduce workplace hazards. The 2026 update reflects changes in City administration, establishes shared program oversight, incorporates Cal/OSHA's 2025 inflation-adjusted penalties, and updates safety monitoring, recordkeeping, manager responsibilities, and employee communication practices.
ANALYSIS:
The City's original UPP, adopted in 2000, no longer reflects current Cal/OSHA standards under Title 8, Section 3203. The 2026 update replaces the general municipal risk-management framework with a structured compliance program that: establishes co-led administration; requires hazard assessments and job safety analyses to be retained for at least five years; requires investigations to be documented within seven calendar days on Cal/OSHA Forms 300, 300A, and 301 and retained for three years; and requires safety meeting, training, and inspection records to be retained for at least five years.
FISCAL IMPACT:
Adoption of the updated 2026 Injury and Illness Prevention Plan (UPP) will have no direct impact on the General Fund or current departmental operating budgets. The administrative shift to a co-led program is managed by existing city staff. Standard ongoing costs-such as employee onboarding safety modules, routine departmental safety meetings, and standardized record retention-are already absorbed within regular city operational budgets.
CONCLUSION:
The updated 2026 City of Newman Injury and Illness Prevention Plan (UPP) is necessary to ensure the City's safety program remains consistent with current Cal/OSHA requirements. The revised plan replaces the original framework adopted in 2000 and provides clearer responsibilities, stronger documentation standards, updated penalty information, and improved procedures for workplace safety oversight. The recommended changes will reduce organizational risk while having no direct impact on the General Fund or departmental operating budgets.
Therefore, it is recommended that the Newman City Council adopt the 2026 City of Newman Injury and Illness Prevention Plan (UPP) and authorize the city manager or designated health and safety officer to implement the program.
ATTACHMENTS:
1. 2026 City of Newman Injury and Illness Prevention Plan (UPP) ~ ubmitted, ~fL-------: ~ ith Bowen,
Fire Chief
REVIEWED/CONCUR:
Michael Holland,
City Manager
CITY OF NEWMAN
INJURY ILLNESS PREVENTION PLAN
2026
CITY OF NEWMAN IIPP
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TABLE OF CONTENTS
SECTION TITLE PAGE NO.
1. INJURY & ILLNESS PREVENTION PLAN Pg. 3
2. RESPONSIBILITY Pg. 11
3. DISCIPLINARY PROCEDURES Pg. 13
4. IDENTIFYING JOB HAZARDS Pg. 14
5. TRAINING Pg. 17
6. CAL/OSHA INSPECTIONS, CITATIONS, AND ENFORCEMENT Pg. 22
7. REPORTING & RECORD KEEPING – OCCUPATIONAL INJURY/ILLNESS Pg. 36
8. HEAT ILLNESS Pg.46
9. ACCIDENT INVESTIGATION Pg. 50
10. SAFETY COMMITTEES OR SAFETY COMMUNICATION VEHICLE Pg. 56
11. OCCUPATIONAL NOISE Pg. 57
12. RESPIRATORY PROTECTION PROGRAM (Wildfire Smoke & COVID-19) Pg. 63
13. BLOODBORNE PATHOGENS Pg. 80
14. HAZARD COMMUNICATION (RIGHT TO KNOW) Pg. 108
15. LOCK OUT / TAG OUT Pg. 119
16. PERSONAL PROTECTIVE EQUIPMENT Pg. 121
17. BACK INJURY PREVENTION Pg. 128
18. FALL PROTECTION Pg. 135
19. REPETITIVE MOTION INJURIES Pg. 139
20. HARASSMENT Pg. 145
21. OFFICE SAFETY Pg. 157
22. POSTING REQUIREMENTS Pg. 168
23. CONFINED SPACE REGULATIONS Pg. 173
24. SELF-INSPECTION CHECK-LIST Pg. 185
25. WORKPLACE VIOLENCE PREVENTION Pg. 196
26. ***************BLANK********************** Pg. 203
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SECTION 1 – INJURY & ILLNESS PREVENTION PLAN POLICY
The Occupational Safety and Health Act of 1970 clearly states that our shared goal of safe and healthy working conditions should be the first consideration in operating the City of Newman's business. Safety and health must be part of every operation. It is without question every employee’s responsibility at all levels.
The City of Newman shall furnish and use safety devices and safeguards. It shall adopt and use practices, means, methods, operations, and processes to render such employment and place of employment safe and healthy. The City of Newman shall take reasonable steps to protect its employees' lives, safety, and health. The City intends to comply with all regulations. To do this, we must constantly be aware of conditions in all work areas that can produce injuries. No employee is required to work at a job they know is unsafe or unhealthy.
The City of Newman Injury and Illness Prevention Program (IIPP) contains and addresses the following elements:
• Responsibility – identifying person(s) responsible for implementing the IIPP • Compliance – establishes a system for ensuring that employees comply with safe and healthy work practices
• Communication – establishes a system for communicating occupational safety and health concerns
• Hazard Assessment – a system to identify and evaluate workplace hazards, including periodic inspections of the work area
• Accident/Exposure Investigation – procedures established to investigate reported workplace injuries or illnesses
• Hazard Correction – establishes methods and procedures for the timely correction of unsafe and unhealthy conditions and work practices
• Training and Instruction – provides training for safe and healthy work practices for new, regular, and reassigned employees
• Record keeping – requirements for retaining IIPP-related compliance records for a minimum of five years
The City of Newman will maintain the IIPP and associated records in writing. Employees are responsible for understanding, supporting, and participating in the program. The plan will be readily accessible to employees for review as needed. Electronic copies can be made available at the employee's request by contacting the City’s designated Health and Safety officer. Requests for the IIPP in languages other than English will be handled when requested.
The objective is a safety and health program that will reduce the number of injuries and illnesses to an absolute minimum, not merely in keeping with, but surpassing, the best experience of operations similar to ours. The goal is zero accidents and injuries.
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Background
The California Occupational Safety and Health Act of 1972 applies to employers within California. As of 1991, an effective written Injury and Illness Prevention Program (IIPP) is required. The employer must comply with the applicable standards of the Cal/OSHA Standards Board.
The term “employer” as used in the Cal/OSHA Act includes any person or corporation, the State and every State agency, every county, city, or district, and public agency therein, which has any person engaged in or permitted to work for hire, except for household services. This requires:
• Compliance with Cal/OSHA standards and safety orders
• A framework for evaluating each workplace to determine whether additional measures are necessary to protect employees
These requirements are designed to be open-ended, creating a framework for employers' constant concern for the safety and health of their employees.
The General Duty Clause appears in the California Labor Code, Div. 5, Part 1, Chap. 3 Sec. 6400. As amended effective January 1, 2000:
a) Every employer shall furnish employment and a place of employment that is safe and healthful for the employees therein.
b) On multi-employer worksites, both construction and non-construction, citations may be issued only to the following categories of employers when the division has evidence that an employee was exposed to a hazard in violation of any requirement by the division:
1. The employer whose employees were exposed to the hazard (the exposing employer).
2. The employer who actually created the hazard (the creating employer).
3. The employer who was responsible, by contract or through actual practice, for safety and health conditions on the worksite, which is the employer who had the authority for ensuring that the hazardous condition is corrected (the controlling employer).
4. The employer who had the responsibility for actually correcting the hazard (the correcting employer).
The term "employee" appears in the California Labor Code, Div. 5, Part 1, Chap. 1 Sec. 6304.1. As amended effective September 5, 2002:
a) “Employee” means every person who is required or directed by any employer to engage in any employment or to go to work or be at any time in any place of employment. b) “Employee” also includes volunteer firefighters covered by Division 4 (commencing with Section 3200) pursuant to Section 3361.
The personal safety and health of each employee of the City of Newman is of primary importance.
Preventing occupationally induced injuries and illnesses is so consequential that it will take precedence over operational productivity whenever necessary. To the greatest degree possible, management will provide all mechanical and physical activities required for personal safety and health in keeping with the highest standards.
The City of Newman will maintain a safety and health program conforming to the best practices of similar organizations. To be successful, the program must embody proper attitudes toward injury and
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illness prevention among the supervisors and employees. It also requires cooperation in all safety and health matters, not only between supervisor and employee, but also between employees and their coworkers. Only through such a cooperative effort can a safety program, in the best interests of all, be established and preserved. Your cooperation in detecting hazards and, in turn, controlling them, is a condition of your employment. Inform your supervisor immediately of any situation beyond your ability or authority to correct.
Compliance with applicable standards does not automatically satisfy the General Duty Clause. California Labor Code Div. 5 Part 1 Chap. 3 Sec. 6401 requires that every employer furnish and use safety devices and safeguards and adopt and use practices, means, methods, operations, and processes that are reasonably adequate to render such employment and place of employment safe and healthful. Every employer shall do everything reasonably necessary to protect the life, safety, and health of employees.
Every employer in California must establish, implement, and maintain an effective Injury and Illness Prevention Program (IIPP). This requirement was created in 1989 when the California Legislature passed, and the Governor signed SB 198, which many believe is the most significant piece of Occupational Safety and Health legislation since the enactment of the OSHA Act. SB 198 shifted the focus of state policy in workplace safety and health to prevention. The changes weave the prevention approach into every aspect of Cal/OSHA enforcement sanctions. On July 1, 1991, regulations became effective implementing the part of the bill requiring employers to establish, implement, and maintain worksite injury prevention programs. Shortly after Sec. 3202 was approved, Sec. 1509 was developed and implemented. (3202 - …persons injured in the course of their employment, 1509 - …employs 15 or more employees) Program Authority
A person or persons with authority to implement the IIPP must be assigned responsibility (§6401.7).
Employers commonly use the title IIPP Program Administrator for this position. Cal/OSHA has not established specific educational or technical qualifications for IIPP Program Administrators; many employers assign their health and safety director, while others assign management personnel. The City of Newman has a diverse approach to the position, including department heads as workgroup members.
The designated workgroup is co-led by the Designated Infection Control Officer (DICO) and the Human Resource Officer. The workgroup is authorized to make purchases and/or personnel decisions necessary to implement the IIPP. Health and safety staff members typically provide technical advice.
The City of Newman recognizes that the responsibilities for safety and health are shared:
• The employer accepts the responsibility of leading the safety and health program, for its effectiveness and improvement, and for providing the safeguards required to ensure safe conditions.
• Supervisors are responsible for developing a proper attitude toward safety and health in themselves and those they supervise, and ensuring that all operations are performed with the utmost regard for the safety and health of all personnel involved, including themselves. • Employees are responsible for the wholehearted, genuine operation of all aspects of the safety and health program, including compliance with all rules and regulations and continuous safety practice while performing their duties.
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Discipline
Employers must design a system to establish compliance with their health and safety program by rewarding those who follow proper procedures and work practices and disciplining those who do not.
CAL/OSHA’s regulations and model programs indicate that this compliance element includes:
• Recognition of employees who follow safe and healthy work practices • Training and retraining programs to ensure understanding and compliance • Disciplinary procedures for employees who do not follow safe and healthy work practices When reviewing the personnel manual, operating procedures, job descriptions, personnel performance goals and reviews, and disciplinary practices, remember to prioritize elements of IIPP compliance and workplace safety.
Disciplinary measures are designed to ensure employee understanding of and compliance with the following safe practices and to deter unsafe or unhealthy behaviors or practices. Employees and the City of Newman should understand that willful violations of procedures and guidelines outlined in the IIPP or in the department's Code of Safe Work Practices could result in disciplinary action.
An example of a willful violation may involve progressive corrective and disciplinary steps, consistent with Chapter 10 of the City’s Personnel Rules:
1. When a safety or health violation is noted, the department head or designee will informally discuss the behavior with the employee, explain the potential hazard, and retrain as needed.
2. A second violation may result in a Counseling Memo or Verbal Reprimand (Non-disciplinary Corrective Actions under Personnel Rules §1003), or, depending on severity, a Written Reprimand.
3. Continued or more serious violations may result in Disciplinary Action – a Written Reprimand, suspension without pay, reduction in salary, or demotion – imposed in accordance with the notice, Skelly conference, and appeal procedures set forth in Personnel Rules Chapter 10.
4. A willful violation causing substantial risk of harm, or repeated violations after prior correction, may result in dismissal, subject to the same Chapter 10 procedures.
The specific level of correction or discipline imposed depends on the severity and willfulness of the violation and is not strictly determined by the number of prior violations; the City retains discretion to impose a higher level of discipline for a first violation where warranted under Personnel Rules §1002.
IIPP Systems
The IIPP must include a system for communicating effectively with employees about occupational safety and health matters. These communications must be in “a form readily understandable by all affected employees.” These can include the following:
• Methods by which the City can communicate with employees:
o Safety Meetings
o Training and retraining programs
o Posters with information about site safety and about employees’ rights o Written communications (memoranda, employee newsletter, written safety materials, emails) • Methods for employee-to-employee and employee-to-employer communication:
o Labor/management safety committees (subject to compliance requirements) o Safety meetings
o Reporting hazards by using the Employee Protection Line Dial 1-800-576-5262
Enter Code 10157
*To ensure consistency and allow for verification, written communications provide the backbone of these communication efforts.
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Labor/Management Safety Committees
If the City of Newman establishes a labor/management safety committee, then the committee should follow these goals:
• Meet regularly, and no less than quarterly
• Prepare and make available to employees written records of the safety and health issues discussed at the committee meetings, and retain the records for at least one year. • Review results of periodic scheduled worksite inspections • Review investigation of occupational accidents and causes of incidents resulting in occupational injury, illness, or exposure to hazardous substances, and make appropriate recommendations for the prevention of future incidents
• Investigates, or reviews investigations of, allegations of hazardous conditions brought to any committee member
• Submits recommendations to assist in the evaluation of employee safety suggestions • If requested by CAL/OSHA, verifies abatement actions taken by the employer to abate citations issued by CAL/OSHA
If the City of Newman is interested in establishing labor-management safety committees or a safety communication vehicle program, it must adhere to Section 10 – Safety Committees or Safety Communications Vehicle policies.
Scheduled Periodic Inspections
The City of Newman may use the following procedures to identify and evaluate workplace hazards, including scheduled periodic inspections to identify unsafe conditions and work practices.
Workplace hazards may be identified and evaluated using the following means:
• Review information concerning potential safety and health hazards provided by state and federal occupational safety and health agencies
• Review Safety Data Sheets (SDS) of materials used or stored in the workplace • Analyze the steps involved in each work process and any associated potential hazards • Review and investigate any accidents, injuries, and/or illnesses that occur in the workplace • Schedule and perform regular periodic inspections of the workplace Per CAL/OSHA, the City of Newman will conduct hazard assessments at the following times, at least:
• When the IIPP is first established
• On a scheduled and periodic basis thereafter
• After every reported accident or injury
• Whenever the employer is made aware of a new or previously unrecognized hazard (e.g., whenever an employee files a report or verbally notifies a supervisor of an unsafe work condition) • Whenever a new substance, process, procedure, or equipment is introduced into the workplace that represents a new occupational safety and health hazard All inspections will be documented and stored with the following information noted:
1. Name of person(s) conducting the inspection
2. Any unsafe conditions and work practices that have been identified
3. Actions taken to correct the identified unsafe conditions or work practices
4. Retain records for at least five (5) years minimum
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Injury and Illness Investigations
Investigations will be carried out by a management representative using the standardized form sent out periodically by City Hall titled “JOB-RELATED INJURY
REPORTING PROCEDURES”. These investigation forms must
be maintained for three (3) years after the date of the incident or report of illness. The investigation should attempt to determine the following:
• Any tools, equipment, job site, building conditions, or similar factors that may have caused or contributed
to the incident or report of illness
• Any action of the affected employee that may have
caused or contributed to the incident or report of
illness
• Any appropriate action to be taken to prevent recurrence All work-related accidents must be investigated promptly. Minor incidents and reported near misses should also be investigated using the same protocol as more serious accidents. A near miss is an incident that, although not serious in itself, could have resulted in a serious injury or significant property damage.
Investigating these instances helps employers and employees learn how to prevent serious accidents in the future.
If an imminent hazard is observed or discovered that cannot be immediately abated without endangering employee(s) and/or property, all exposed personnel must be immediately removed from the area, except those necessary to correct the existing condition. Employees assigned to correct hazardous conditions must be provided with the required personal protective equipment (PPE), safeguards, and training.
The City of Newman will investigate reported workplace injuries or illnesses. The following procedure is recommended:
1. The designated Department Head will take all notifications seriously for their department
2. The Department Head will obtain all crucial information to help identify the hazard, location, and injury or illness (complete the supervisor’s accident investigation form)
3. The Department Head will research and review the necessary protective measures
4. The Department Head will conduct necessary interviews or field visits
5. Department Head will seek assistance from the City’s health and safety committee members as needed
6. The Department Head will notify all potentially affected employees of the hazard and the interim protective measures until the hazard is corrected The goal of these investigative procedures is to provide crucial information to help prevent future mishaps or illnesses.
REMINDER:
EMPLOYEES ARE ENCOURAGED TO REPORT ALL WORK-RELATED INJURIES OR ILLNESSES, REGARDLESS
OF TYPE OR SERIOUSNESS, TO THEIR DESIGNATED DEPARTMENT HEAD OR SAFETY AND HEALTH PROGRAM MEMBER.
JOB RELATED INJURY REPORTING PROCEDURES
When a job re hued injury occurs or h reported. please call the Allied ~1.'Uuaged Care Nurse luj1uy Hotline. Allied ~·•lanag.ed Care prO\ides a 24n call-in aud 11tU'Se triage sen-ice for City employees who are injured 011 the job. All employees injured on the job e to call the Nurse Hotline 110 maner how minor. Emergencies are to l>e called in 11tler seeking medical treauneut AUd the s1q,enisor should call if the employee is 1mable 10 do so. Employees should fo llow 1hron$.!h wi1h the mlf'SC' 's reconunendations. l11e dedicated. 1011-free call-in 11111111.>er is l-8-U-69.1-U 11. Allied Call Connecr·s Registered Nurses wil l handle each report of injury tlS it occm-s. The nurse will rriage the injury. pro,·ide self-care im.1mc1ions as appropric11e. or direct 1he employee to rhe appropriaie clinic desig.n.ued by each City. Please also be iid,iscd thiit if the injury is life1brea1ening:. 1he employ« will be i1mmcted to ~o directly to Ill(' emergency room. TI1e repon of injury can be complettd by the supenisor or employee after the emergency has bttn addressed.
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Occupational Safety and Health Awareness Training
Awareness of occupational safety and health hazards, along with knowledge of how to prevent or control them, is essential for a safe and healthy work environment. CAL/OSHA requires that safety training be given to the following:
• All new employees thereafter
• All employees are given a new job assignment for which training has not previously been provided
• Any employee affected by the introduction of new substances, procedures, or equipment into the workplace
• All affected employees when new or previously unrecognized hazards are discovered • Supervisors, to familiarize them with safety and health hazards to which employees under their immediate direction and control may be exposed
IIPP training efforts will incorporate all other worker safety, health, and compliance training requirements.
Safety training should be designed to instruct all employees on the potential hazards associated with particular jobs, job practices, and operations. No one should be allowed to perform a task unless they know how to do it safely and understand the hazards involved.
Training and instruction can be provided to groups or individuals in the following ways:
• Formal and informal safety meetings and discussions
• Distribution and review of the IIPP manual and its supplements • Other written communication, programs, and postings
• Other methods, as applicable to providing instruction in a form readily understandable to all affected employees
CAL/OSHA requires employers to retain the following records for at least five (5) years:
• Inspection records
o Name of person conducting the inspection
o Any unsafe conditions and work practices that have been identified o Any action taken to correct the identified unsafe condition and work practices • Training records
o Employee name
o Training dates
o Type of training
o Instructor
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SECTION 2 - RESPONSIBILITY
The Newman City Council has the ultimate responsibility and authority to maintain its safety program.
The City Council shall designate the necessary authority to the City’s Safety Committee for implementation and maintenance of the safety program. The Committee will assume responsibility for the program.
The responsibility for safety belongs to everyone, and accountability rests as follows:
Governing City Council:
The Council shall be ultimately responsible for the City's safety and health program efforts. In order to achieve this, members shall:
• Provide direction for the safety and health program
• Discuss significant issues and make suggestions on recommended improvements in safety programs
• Hold personnel accountable for safety and loss control • Monitor the effectiveness of the program
• Approve program additions
• Discuss safety and health program activities regularly Safety Committee:
The City’s Safety Committee will:
• Be responsible for overseeing the safety and health program • Provide direction to City Employees
• Act as a liaison between the day-to-day operations of the safety program and the governing authorities
• Be involved in safety program changes and program implementation • Review significant accident investigations and make necessary recommendations • Will ensure each department is accountable for the safety and health program Appointed Safety Committee Members:
The role of the appointed safety committee members is to administer, design, and maintain the City’s safety and health program. To do this, the safety committee is charged with the following:
• Provide input to help design and implement the health and safety program to target potential losses, exposures to loss, and compliance with applicable government standards • Monitor the effectiveness of the program and make recommendations for change • Conduct employee and supervisory safety training
• Make recommendations to eliminate or control unsafe conditions • Review periodic safety inspections of all facilities
• Participate and be involved in accident investigations • Design, implement, and participate in safety committee meetings or safety communication vehicle process, as appropriate
• Design additional programs to increase the completeness of the City’s safety and health program efforts
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Department Heads:
City department heads will:
• Be responsible for the safety and health of their department • Develop general and specific safety guidelines for their department, with help from the appointed safety committee member(s)
• Review accident investigations
• Participate in safety committee meetings or safety communication vehicle process, as appropriate
• Ensure that unsafe conditions and practices are corrected City Management/Supervisory Employees:
Managers and supervisors are responsible for the safety of their personnel. They will:
• Conduct appropriate safety orientation and training
• Conduct accident investigations immediately upon notification of an injury • Conduct safety inspections of their personnel’s work areas • Ensure that all personnel know, understand, and follow established safety guidelines • Correct unsafe conditions and practices
• Maintain material and equipment in good condition
• Provide the necessary personal protective equipment and train personnel on its use • Contribute to the continued success of the safety and health program.
City Employees:
• Report all injuries, no matter how minor, to their manager/supervisor • Accomplish their duties using safe work practices
• Coach fellow employees on safe work practices whenever appropriate • Notify the manager/supervisor in the event of an observed unsafe condition or unsafe act • Perform only the work they are authorized/trained to perform • Actively contribute to the success of the overall safety and health program
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SECTION 3 – DISCIPLINARY PROCEDURES
As stated in Section 1 – Injury and Illness Prevention Plan Policy, Discipline (page 6), the City takes safety very seriously. Failure to follow this program and safety directions may result in progressive disciplinary action.
Disciplinary action can involve verbal warnings, suspensions, or even termination of employment.
Each City Department Head will be responsible for implementing discipline and recognition programs for employee participation. Discipline is often described in local bargaining agreements. The common question that Title 8 §3203 is intended to address is: Are employees disciplined for performing unsafe or unhealthy work practices?
Department heads are encouraged to document disciplinary actions taken regarding non-compliance with the City’s safety and health program.
The department head should consider implementing necessary discipline and recognition procedures to ensure that safety rules and work procedures are consistently followed and enforced. Positive reinforcement procedures, such as employee recognition programs, must provide positive motivation for compliance with safety rules and procedures.
Be sure recognition programs do not unintentionally discourage employees from reporting accidents, injuries, or illnesses.
An example of a recognition program may include:
• Raffle prizes for completing training on time
• Recognition awards for employees using a safety mindset
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SECTION 4 – IDENTIFYING WORKPLACE HAZARDS POLICY
Purpose
To fulfill safety goals, provide a workplace free from recognized hazards, and establish the safest possible working conditions. The City will:
• Review all job classifications and identify specific hazards related to each. Items to consider are hazardous substances, noise, heat, tools and equipment, and non-routine tasks with special hazards. The hazards should be documented and included in the personnel files for each job description.
• Develop procedures to identify and evaluate workplace hazards, including scheduled periodic inspections to identify unsafe conditions and work practices.
Workplace hazards may be identified and evaluated using the following means:
• Reviewing information that concerns potential safety and health hazards provided by state and federal occupational safety and health agencies (e.g., CDC, OSHA, EPA) • Reviewing Safety Data Sheets (SDS), provided by the manufacturer, for materials used or stored in the workplace
• Analyzing the steps involved in each work process to understand potential hazards and investigate any accidents, injuries, and/or illnesses that occur in the workplace • Schedule, perform, and document regular periodic inspections of the workplace • Employees reporting unsafe conditions
The City will conduct hazard assessments at the following times, at least:
• When the IIPP is first established
• On a scheduled and periodic basis thereafter
• After every reported accident or injury
• Whenever the employer is made aware of a new or previously unrecognized hazard • If the workplace is introduced to a new substance, process, procedure, or equipment that represents a new occupational safety and health hazard
Identify Through Investigation
The City has procedures for investigating reported workplace injuries or illnesses. These procedures provide crucial information to help prevent future mishaps or illnesses. Employees are instructed to report all work-related injuries or illnesses to their Department Head, Manager, Supervisor, or Safety and Health Committee member, regardless of type or seriousness.
The Department Head or designee typically conducts investigations using the standardized form or checklist (provided in Section 9). These forms must be maintained for three (3) years after the date of the incident or report of illness. The Safety and Health Committee will work with the City Clerk's Office to properly store IIPP documents. The investigation should attempt to determine the following:
• Any tools, equipment, job site, building conditions, or similar factors that may have caused or contributed to the incident or report of illness.
• Any action of the affected employee that may have caused or contributed to the incident or report of illness
• Any appropriate action to be taken to prevent recurrence
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All work-related accidents must be investigated promptly. Minor incidents and reported near misses should also be investigated using the same protocol as more serious accidents. A near miss is an incident that, although not serious, could have resulted in a serious injury or significant property damage.
Identify Through Inspection
The City has procedures for identifying and evaluating workplace hazards, including scheduled or periodic inspections.
Note: This hazard identification process includes evaluating personal protective equipment (PPE) needs.
The Department Head or designee will ensure that the following procedures are used to identify and evaluate workplace hazards, including scheduling periodic inspections to identify unsafe conditions and work practices.
• Verify that inspections are conducted to identify and evaluate hazards:
o Periodically
o After every reported accident or injury
o When new substances, processes, procedures, or equipment are introduced into the workplace and represent a new occupational safety and health hazard o When made aware of previously unrecognized hazards
The City will ensure that employees assigned to correct the hazardous condition receive the necessary PPE, safeguards, and training. The City will maintain records of scheduled and periodic inspections. The Safety and Health Committee will review the records of scheduled and periodic inspections to ensure they contain the following:
• Person(s) conducting the inspection
• The unsafe conditions and work practices that have been identified • The actions taken to correct the identified unsafe conditions and work practices The City will ensure that a system is in place to maintain the scheduled and periodic inspection records for at least one (1) year.
How to Prevent or Control Hazards
To ensure a safe and healthy work environment, employees must maintain awareness of occupational safety and health hazards and know how to prevent or control such hazards.
The City requires that safety training be given in the following cases:
• Newly hired employee
• New job assignment for which training was not provided • Introduction of new substances, procedures, or equipment • New or previously unrecognized hazards are discovered • Supervisors, to familiarize them with safety and health hazards to which employees under their immediate direction and control may be exposed to
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CITY OF NEWMAN
JOB SAFETY ANALYSIS FORM
DATE: ___________
JOB HAZARD: ______________________________________________ DEPARTMENT: ______________ POSITION TITLE: _________________________ SUPERVISOR: ____________________________ REQUIRED/RECOMMENDED PERSONAL PROTECTIVE EQUIPMENT: _______________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ SEQUENCE OF BASIC JOB PROCEDURES: ____________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ POTENTIAL ACCIDENTS OR HAZARDS: ______________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ RECOMMENDED SAFEGUARDS: ___________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ *MUST MAINTAIN RECORD FOR AT LEAST ONE (1) YEAR
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SECTION 5 – TRAINING POLICY
The City's policy is to provide safety training to all employees. Awareness of occupational safety and health hazards requires knowledge of how to prevent or control them. To ensure a safe and healthy work environment, the City requires effective, efficient, and thoughtful training by the Department Head or designee in the following situations:
1. Hiring new employees
2. New job assignments are given
3. Introduction of new substances, procedures, or equipment
4. New or unrecognized hazards are discovered
5. Supervisory training to ensure familiarity with safety and health hazards When developing training standards, the department head or designee should consider local, state, and federal laws and incorporate industry best practices or standards. Employees should establish a habit of safety and health by reviewing the manufacturer's instructions and warning labels for their designated assignment.
Safety training will instruct all employees on the hazards associated with specific jobs, job practices, and operations. No one will be allowed to perform a task unless they know how to do the task safely and understand the hazards involved.
Training and instruction will be provided to groups or individuals in the following ways:
• Formal and informal safety meetings and discussions (tailboard meetings) • Distribution and review of the IIPP manual and its supplements • Other written communications, programs, and postings
• Other methods, as applicable, for providing instruction in a form readily understandable to all affected employees
The training program should address the onboarding of new employees and give them instructions regarding the hazards and safety precautions applicable to the type of work being performed. The Department Head or designee may permit only qualified persons to operate equipment and machinery.
Employees subject to known job site hazards such as flammable liquids and gases, poisons, caustics, harmful plants and animals, toxic materials, or confined spaces must be instructed in how to recognize potential hazards, the procedures to protect themselves from injury, and first aid practices to follow in the event of injury.
Training Documentation
Safety and health training documentation shall be maintained for each employee under the department head's control. Employee training records should be kept for at least one (1) year after termination.
Safety and health training documentation shall contain the following:
• Employee name or identifier
• Training date
• Type of training with details
• Training provider or instructor
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GENERAL SAFETY RULES
All employees shall follow these general safety guidelines in addition to any specific guidelines for their assigned job. These general guidelines have been established to provide a safe working environment.
1. Observe and obey all rules, regulations, and orders for a safe workplace. Supervisors will take appropriate action as necessary to maintain compliance.
2. Report all injuries to the supervisor, no matter how slight. Provide prompt medical care as needed and remember to complete an “EMPLOYEE CLAIM FOR WORKERS' COMPENSATION BENEFITS FORM” to start the claims process.
3. Refrain from horseplay, fighting, or other actions that harm the safety or well-being of employees.
4. Receive safety instruction through orientation, training, and safety meetings.
5. Be familiar with and practice all the safety requirements associated with the job.
6. Report all unsafe acts and conditions to a supervisor immediately.
7. Report to work refreshed, alert, and ready to work safely and responsibly.
8. Will not arrive for work under the influence of alcohol, drugs, or other controlled substances.
9. Use all appropriate and required safety equipment.
10. Wear clothing that is appropriate for the task.
11. Keep all safety guards and devices in place and in proper working condition.
12. Use the right tool for the job. Refrain from using “cheaters” or modified tools.
13. Keep tools maintained and in good working condition as the manufacturer recommends.
14. Keep all work areas clean, neat, and orderly.
15. Prevent strains by using stronger leg muscles rather than the back.
16. Perform only the work that has been authorized to be completed.
17. Use proper safety equipment when exposed to known hazards.
18. Assist coworkers if they are less experienced.
19. When in doubt, ask questions first! Use good judgment at all times when working.
20. Contribute to the safety and health program.
Forms
The following forms can be used to assist with the training program:
• Training log
• Safety Meeting Form
• Monthly Safety Meeting Theme Form
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TRAINING LOG
SUBJECT: _________________________ DATE: ____________________ INSTRUCTOR: _____________________ START TIME: _______________ DEPARTMENT: ____________________ END TIME: _________________ LOCATION: _______________________ SUPERVISOR: ______________ DESCRIPTION: _________________________________________________________________________ _____________________________________________________________________________________ By signing this form, you acknowledge receiving and understanding the subject presented.
1. _____________________________
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SAFETY MEETING
DATE: _______________ SUPERVISOR: ______________
START TIME: ________________ END TIME: _________________ TOPICS DISCUSSED: ______________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ SUGGESTIONS: __________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ COMMENTS: ___________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ NUMBER OF EMPLOYEES ATTENDING: __________
NUMBER OF NON-EMPLOYEES ATTENDING: _______
MEETING CONDUCTED BY:
TITLE: ____________________ LOCATION: ______________________
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MONTHLY SAFETY THEMES CALENDAR
COMMON TOPICS:
• Back Injury Prevention
• Hand Safety
• Eye Protection
• Hearing Conservation
• Safety Awareness
• Confined Space Awareness
• Defensive Driving
• Office Safety
• First Aid/CPR
• Department Specific
• Fire Safety/Fire Extinguisher
• Hostile People
• Substance Abuse
• Bloodborne Pathogens
• Lock Out/Tag Out
• PPE
JANUARY FEBRUARY MARCH
Topic(s):
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APRIL MAY JUNE
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JULY AUGUST SEPTEMBER
Topic(s):
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OCTOBER NOVEMBER DECEMBER
Topic(s):
1. _________________
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1. _________________
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SECTION 6 – CAL/OSHA INSPECTIONS, CITATIONS, AND ENFORCEMENT The City's policy is to cooperate, to the fullest extent possible, with all Cal/OSHA inspection, citation, and enforcement policies and procedures. City Department Heads or designees are authorized to present the City’s Injury and Illness Prevention Plan (IIPP) when Cal/OSHA inspects the workplace for any reason, including the following:
• Programmed Inspections – A workplace that is a targeted sector, including various highhazard industries, or contains materials or activities that present specific targeted health hazards, such as carcinogens.
• Response to complaints by referral – An employee typically reports this. • Response to imminent danger
• Response to workplace fatality or serious injury incident • Follow-up to earlier inspection – For monitoring and/or to confirm progress of abatement
• Cal/OSHA notice poster
• Previously issued citations
• Injury & Illness summary
• Safety Data Sheets (SDS) and/or a list of hazardous substances • Employee exposure records notification
• Permits
• Forklift operating rules
• Details on Workers’ Compensation Insurance carrier, an Industrial Welfare Commission poster, and other required postings.
Note: Effective January 1, 2000, Cal/OSHA must respond to complaints by scheduling an inspection within the following time periods:
1. Within 15 days of a complaint of a violation
2. Within 3 days of a complaint alleging a serious violation
3. Within 24 hours of a complaint from a state or local prosecutor alleging a serious violation Cal/OSHA inspectors and investigators have broad authority to enter an employer’s workplace to evaluate compliance with any provision of the State Occupational Safety and Health Act of 1972 or regulations.
After presenting their credentials, Cal/OSHA officials may inspect and investigate workplaces during regular working hours and at “other reasonable times.”
To administer this authority, Cal/OSHA has adopted extensive protocols to be followed during such inspections, including provisions to ensure that employers and employees each have direct, independent representation. These procedures are outlined in Cal/OSHA’s policy and procedures manual, specifically in the inspection procedures section. (P&P C-1A) ---
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“It is the policy of the Division of Occupational Safety and Health (DOSH) to conduct inspections of California workplaces in accordance with applicable sections of the California Labor Code, Title 8 Safety Orders, and Division Policy and Procedures to ensure that employers are providing employees with places of employment which are free from occupational safety and health hazards.” (CAL/OSHA P&P C-1A; Inspection Procedures)
Cal/OSHA compliance inspectors and investigators are authorized to enter factories, plants, establishments, construction sites, cities, counties, districts, and other work areas and workplaces to ensure that employers comply with Cal/OSHA regulations. “Within reasonable limits and in a reasonable manner,” Cal/OSHA officials may inspect any place of employment and all pertinent conditions, structures, machines, apparatus, devices, equipment, and materials present. They may question in private any employer, owner, operator, agent, or employee.
They may also review any-and-all workplace safety records required under Cal/OSHA regulations, as well as other records directly related to the purpose of the inspection.
As directed by a superior, Department Heads, Managers, Supervisors, and employees may refuse to permit a Cal/OSHA officer to exercise their official duties, including the following:
• Entering without delay and at reasonable times, a workplace • Inspecting a workplace
• Interviewing personnel
• Reviewing records
However, if so directed, the inspector may do either or both of the following:
1. Seek an inspection warrant from the Superior Court of Stanislaus County, in which our workplace is located, and return to execute the warrant and conduct the inspection.
2. Secure an order to preserve physical materials at an accident or illness site, which the employer is required to post.
Generally, Cal/OSHA does not provide advance notice of inspections, and individuals who offer warning may be subject to penalties. Any person who gives advance notice of an inspection without authorization from the appropriate Cal/OSHA personnel has committed a crime. Upon conviction, that person may be punished by a fine of not more than $7,000 or by imprisonment for not more than six months, or both.
However, Cal/OSHA regulations allow advanced notice under three sets of circumstances:
1. Cases of apparent imminent danger, so that the employer can abate the danger as quickly as possible.
2. When the inspection is best conducted after regular business hours, or when special preparation is needed to conduct the inspection.
3. When Cal/OSHA determines that advance notice will “be advantageous to” a more effective and thorough inspection.
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Note: Except in cases of apparent imminent danger, Cal/OSHA provides advance notice, not more than 24 hours, before the inspection.
If Cal/OSHA gives the department advanced notice of an inspection, the Department Head, Manager, or Supervisor must take the following steps:
1. Promptly inform their superior or authorized representative of the inspection.
2. Make any necessary arrangements at the workplace to ensure the inspection proceeds as planned.
Cal/OSHA’s Inspection Procedures
On arrival, the Cal/OSHA inspector must provide the owner, operator, or agent in charge of the facility with the following information:
• The inspector’s credentials
• An explanation of the nature and purpose of the inspection • A description of the general scope of the inspection
• Details of the occupational safety and health records they wish to review Cal/OSHA’s inspection procedures recommend that the inspector arrange an opening conference with the employer and employees. When an opening conference is held, the Cal/OSHA representative is to do the following:
1. Show State of California identification and exchange business cards with the employer.
2. Explain the purpose and scope of the inspection.
3. Provide general information about Cal/OSHA programs.
4. Inform the employer and employees of employee rights.
5. Describe the inspection walk-around procedure and possible citations and notices of violation.
6. Review the employer’s injury and illness prevention program (IIPP).
7. Discuss the employer’s responsibility to post the Cal/OSHA Notice poster.
8. Discuss the employer’s responsibility to provide workers’ compensation insurance.
9. Explain injury and illness (I & I) record keeping and report requirements.
10. Examine any Cal/OSHA permits or registrations the employer may have for specific activities.
11. Ask if the inspector requires any specialized personal protective equipment (PPE) to conduct the inspection.
12. Ask for the employer’s consent to conduct the inspection.
Note: The inspector may expand the scope of the inspection during the walk-around if the conditions warrant it.
During the walk-around, a Cal/OSHA inspector is authorized to take environmental samples and to take or obtain photographs related to the inspection. Inspectors may use “other reasonable investigative techniques,” and may privately question employers, owners, operators, agents, or employees.
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Cal/OSHA’s Inspection Procedures require the inspector to do all the following during the walk-around by checking if any of the following items are posted at the worksite:
• Cal/OSHA Notice Poster
• Previously issued citations
• I & I Summary (Feb, Mar, Apr Only)
• Safety Data Sheets (SDS) and/or a list of hazardous substances • Employee exposure records notification
• Permits
• Forklift operating rules (if applicable)
• Details on the Worker’s Compensation Insurance carrier, an Industrial Welfare Commission poster, and any other required postings
• Observe and document work processes, work conditions, and equipment to determine if Title 8 violations are present
• Evaluate and document each complaint item to determine if the item exists and if it constitutes a violation of Title 8
• Interview a representative number of employees and record their names, job titles, addresses, telephone numbers, and labor union affiliation
• Take any pertinent photographs of the worksite, including photos of any materials, processes, or equipment.
• Collect pertinent documentary and physical evidence
• Document each violation observed, its classification, and location within the worksite • Document information obtained during the inspection to support a determination about the employer’s good faith, size, and history
After completing the walk-around, compliance personnel shall conduct either an exit conference or a closing conference with the employer before leaving the worksite. If one is held, the inspector should inform the employer whether any violations were observed. If the inspector noted any violations, they should summarize the violations for the employer, attempt to set a date for a more formal closing conference, and discuss any interim corrective measures that the employer should initiate. The employer is allowed to provide the inspector with any pertinent information regarding workplace conditions.
A Cal/OSHA inspector must allow both the employer (representative) and employee representatives to accompany and observe the inspection. The inspector may authorize additional representatives if necessary. Different personnel may accompany the inspector through various areas of a facility, provided that such discontinuity does not interfere with the inspection.
If the employer and/or employees dispute who the respective authorized representatives are, then the CAL/OSHA officer is authorized to resolve the dispute. In addition, the inspector is to consult with a “representative number of employees” to discuss workplace safety issues. The inspector may also determine that additional personnel, such as an industrial hygienist or a safety engineer, should accompany them. These individuals do not need to be CAL/OSHA officials.
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Any employee or employee representative who believes that a violation exists in their workplace may notify the CAL/OSHA District Office. This complaint must:
• Be in writing
• Describe with reasonable detail the reason for the complaint • Be signed by the employee or the employee representative The employee may require that their name be removed from copies of the request and from records of the inspection. This protects the “whistle blower.” Employees and their representatives may also provide written notifications of violations to the inspector before or during an inspection. If the District Director determines that the complaint has merit, they will order an inspection as soon as practicable to determine if the alleged violation exists.
Note: The resulting inspection need not be limited to the items in the complaint.
The CAL/OSHA inspector will inform the person during the inspection opening conference if a complaint triggered the inspection. However, the employee who requested the inspection may request anonymity.
The State OSHA Act clearly prohibits employers from taking any action against an employee who files a complaint or initiates a proceeding under the occupational safety and health laws and regulations.
CAL/OSHA may decide that an employee complaint does not warrant an inspection of the employer's facility. The District Director can base this decision on any of the following:
• Complaint is too vague or unsubstantiated (“no reasonable basis”), if any of the following apply:
o Lack sufficient specificity for CAL/OSHA to make a judgment whether it alleges an actual violation.
o Complaint covers a violation already under abatement in response to a CAL/OSHA citation
o Complaint does not allege a violation within CAL/OSHA jurisdiction • Complaint represents willful harassment of the employer by the complaining employee Note: The employee may then file another complaint, following proper procedures.
During an inspection, a CAL/OSHA inspector may determine that conditions or practices in the workplace could “reasonably be expected” to cause death or serious physical harm to workers immediately, or before the danger could be eliminated through normal CAL/OSHA enforcement procedures. In this case, the inspector informs the affected employees and their employer of the danger and recommends a civil action to address and restrain such conditions. This action may take the form of an administrative temporary restraining order or an injunction.
OSHA citations and enforcement procedures
The State Occupational Safety and Health Act of 1973 (State OSHA Act) provides CAL-OHSA with a wide variety of tools for responding to violations. These include Notices (which function like “fit-it tickets”) and Citations, administrative civil penalties, and civil and even criminal prosecution through the courts.
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CAL/OSHA’s Policy and Procedures (P&P) Manual provides procedures under which CAL/OSHA issues citations, orders abatement, and pursues civil fines and/or criminal penalties, and imprisonment as appropriate. These procedures provide for notice to employers charged with violations, as well as administrative and judicial appeals.
After an inspection, CAL/OSHA inspectors prepare an inspection report, which identifies any violations noted by the inspector. The CAL/OSHA District Director then determines whether to issue a Citation or a Notice (of de minimis violations). These may include requirements for abatement by the employer (including a schedule).
The State OSH Act and CAL/OSHA regulations classify violations of occupational safety and health standards, orders, special orders, and regulations as follows:
• Regulatory Violation (also referred to as a “minor” violation) is a violation, other than one defined as Serious or General, that pertains to permit, posting, record keeping, and reporting requirements established by regulation or statute.
• Serious Violation is a violation that poses a substantial probability that death or serious physical harm could result. Serious violations include “serious exposures” to chemicals that exceed an established permissible exposure limit or work conditions, practices, methods, processes, or operations that create hazards to employee safety. However, CAL/OSHA may waive the “Serious Violation” designation if “the employer did not, and could not with the exercise of reasonable diligence, know of the presence of the violation.”
o Note: This class of violation includes exposures to carcinogens. • General Violation is a violation of physical workplace safety standards (as opposed to regulatory violations) that is specifically not of a “serious” nature, but does relate to occupational safety and health.
• Repeat Violation is a second or subsequent instance of a violation for which CAL/OSHA has already cited the employer within the last three years and which the employer corrected, or indicated correction of, after the earlier citation.
• Willful Violation where evidence shows that the employer committed an intentional and knowing violation of the State OSH Act and/or CAL/OSHA Standards. It is also a willful violation when an employer is not consciously violating CAL/OSHA requirements, but is nevertheless aware that an unsafe or hazardous condition exists and makes no reasonable effort to eliminate the condition.
CAL/OSHA regulations provide for five types of citations to be issued after inspections:
1. Notice (of no more than nine minor violations)
2. Citation (for other violations)
3. Notice of No Violation (if no violations were found)
4. Special Order (if necessary to address the violation(s) found)
5. Order to Take Special Action (if necessary to address the violation(s) found)
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The employer may contest any of these citations by appealing to the CAL/OSHA’s “OSH Appeals Board.” If the employer fails to do so within 15 days, the citations are deemed final and unappealable orders of the OSH Appeals Board.
CAL/OSHA issues a Notice for those violations that have “no direct or immediate relationship to safety and health.” OSHA refers to these as a “Notice of de minimis violation.” For example, most recordkeeping violations are subject to notices of violation. CAL/OSHA issues the notice even when the employer immediately abates or begins to abate the violation when notified by the inspector. CAL/OSHA does not issue Notices if an inspector finds 10 or more violations.
CAL/OSHA issues a Citation for each occupational safety and health violation that has a direct or immediate relationship to safety or health. CAL/OSHA issues a citation even when the employer immediately abates or begins to abate the violation upon notification by the inspector.
For example, a laboratory workplace operating without emergency eyewash equipment would be subject to Citation.
If the inspector found no violations at your workplace, CAL/OSHA is to send the employer a written notice to that effect.
If CAL/OSHA determines that an unsafe condition, device, or place of employment threatens employee health and safety, but that hazard cannot be corrected by compliance with general orders, then the agency may issue a Special Order tailoring the employer’s corrective actions to address the unique hazard.
CAL/OSHA can issue an Order to Take Special Action directing the employer to take specific corrective actions to address a specific workplace hazard.
A Citation or Notice must provide the following:
• Describe the violation for which it is issued
• Refer to the specific rules, regulations, and orders in question • Prescribe a “reasonable time” for you to abate the violation (This may include provisions for an abatement plan)
Note: CAL/OSHA must issue Citations or Notices with “reasonable promptness” after an inspection. This cannot be longer than six months after the alleged violation occurred.
CAL/OSHA issues Citations and Notices to employers. If the Citation or Notice results from an inspection prompted by an employee complaint, CAL/OSHA provides a copy to the complaining employee or their representative as well. CAL/OSHA Citations, Notices of No Violation After Investigation, Special Orders, or Order to Take Special Actions, or an unedited copy, must be immediately posted at or near each point where the alleged violation occurred. If it is not practical to post the Citation near the point of violation, the employer must post it in a prominent place where it is readily observable by affected employees.
The employer must make certain that the Citation is not altered, defaced, or covered by other materials.
A notice of contest may also be posted alongside the Citation. This notice may explain the reasons the employer is contesting the Citation and the steps they are taking to abate the alleged hazards.
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The Citation must be posted until the violation is abated, or for at least three working days, whichever is longer. A decision to contest the Citation does not affect the posting requirements unless or until the OSH Appeals Board vacates the Citation.
CAL/OSHA does not require employers to post copies of any Notices.
CAL/OSHA Abatement Procedures
CAL/OSHA’s inspection and citation activities are intended to ensure that potentially hazardous conditions (including those that violate CAL/OSHA Standards and orders) are discovered and corrected.
Accordingly, employers are required to abate hazardous conditions and violations identified in Citations.
OSHA defines abatement to mean “action by an employee to comply with a cited standard or regulation or to eliminate a recognized hazard identified by the Division during an inspection.” CAL/OSHA Citations generally identify abatement requirements associated with cited violations, and also provide an “abatement date” by which the employer must comply with the requirements.
If the City is allowed more than 90 days to complete abatement of a violation, CAL/OSHA may also require the City to prepare and follow an abatement plan. For each violation being addressed, the City's plan must include the following items:
• Identification of violation and/or item number from the inspection report and notice of violation • Action to be taken to abate the violation
• Proposed completion date
CAL/OSHA requires the employer to submit an abatement certification after they have abated a violation. The City will also post a copy of the certification or a summary for the employees to see.
Certification of abatement of a serious violation must be submitted under penalty of perjury.
When the employer is required to submit an abatement certification, it must include:
• Abatement certification
• Certification that each violation has been abated
• Date of abatement
• Method used to abate the violation
• Statement that affected employees and their representatives have been informed of the abatement
• Abatement documentation (which may include evidence of purchase or repair of equipment, photographic or video evidence of abatement, or other records) The City may also be required to prepare and submit an abatement plan and interim progress reports if the abatement is expected to take more than 90 days. Progress reports are to repeat the information required in the abatement plan and provide an update on each abatement activity.
When submitting each certification or supporting document, the following must be included:
• Employer’s name and address
• Inspection number to which the submission relates
• Citation and item numbers to which the submission relates
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• A statement that the information submitted is accurate • Signature of the employer or the employer’s authorized representative • Statement that certification is made under penalty of perjury (if serious violation) If the City is required to provide an abatement plan or abatement certification, it will also post a copy of each certification and related documents or a summary of each document submitted. The City will post these documents or summaries near the location of the violation. If this is not practical, the City will post the information in a suitable location or communicate it to affected employees through an alternative effective means.
An employee or representative can make a formal request to examine and copy any of these documents within three days after receiving notice from the employer of the documents. The City will comply within five days. If the violation involved movable equipment, the City will attach a warning tag or a copy of the citation to the operating controls or the cited component of the equipment.
If CAL/OSHA finds that the employer has failed to correct an alleged violation within the time allotted in the citation, the CAL/OSHA District Director consults with the regional solicitor and notifies the employer of the failure and of additional penalties.
This action operates much the same way as the original Citation, since the employer's failure to abate is considered a violation of that Citation.
CAL/OSHA Penalties
The City may request an informal conference with CAL/OSHA personnel to discuss any issues raised by an inspection, citation, notice of proposed penalty, or notice of an employer’s intention to contest a citation. The City can request a conference within 10 working days after CAL/OSHA issues the citation.
CAL/OSHA can also prohibit entry into areas that pose an “imminent hazard,” and post notice of the prohibition (“red tag”) at the workplace. Violation of such a prohibition is punishable by a fine up to $1,000 and/or up to one year in county jail. However, employers can contest this prohibition and request a hearing before CAL/OSHA, which must be held within 24 hours after the request.
CAL/OSHA may also petition the Superior Court in the county where a violation is underway to restrain immediately (or before the imminence of such danger can be eliminated through the enforcement of CAL/OSHA Standards) any condition or practice in any place of employment that presents a reasonable danger of causing death or serious physical harm. The district court may grant a temporary restraining order or an injunction against an imminently dangerous condition or practice pending the outcome of an enforcement proceeding pursuant to the State OSH Act. Temporary restraining orders issued without notice are effective for no more than five days.
Whenever a CAL/OSHA inspector concludes that imminently dangerous conditions or practices exist in any place of employment, the inspector must inform the affected employer and employees of the danger and that injunctive relief will be sought. The State OSH Act empowers CAL/OSHA to seek civil penalties for violations of the statute, or of CAL/OSHA Standards or orders. Depending on the severity of the violation, these penalties can vary considerably.
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CAL/OSHA has established penalty policies to determine the proposed penalty for any violation. If the City were to receive a Citation, it would also receive, with the Citation or shortly thereafter, a notice of proposed penalty.
On January 1, 2025, the Department of Industrial Relations’ (DIR) Division of Occupational Safety and Health (CAL/OSHA) increased penalties for certain violations.
For citations issued on or after January 1, 2025, the maximum penalties for violations classified as regulatory, general, willful, or repeat are as follows:
• The maximum penalty for general and regulatory violations, including posting and recordkeeping violations, is $16,285.
• The maximum penalty for willful and repeated violations is $162,851. • The maximum penalty for violations classified as serious is $25,000; it did not increase. • The minimum penalty for willful violations is $11,632.
This annual increase is required by law and was enacted by the California Legislature in 2017. This legislation authorizes increases in certain minimum and maximum civil penalties, making them consistent with federal OSHA’s civil penalties. The increase is based on the Bureau of Labor Statistics’ report on the October Consumer Price Index for All Urban Consumers each year. This year’s adjustment for the inflation rate was approximately 2.6%.
Note: NEWS RELEASE – 2025-10, Dated: January 27, 2025, CAL/OSHA increases civil penalty amounts for 2025.
When determining whether to assess the maximum penalty or some lower amount, CAL/OSHA considers the following factors for assessing civil penalties:
• The gravity of the violation
• The size of the employer's business
• The good faith of the employer
• The history of previous violations
The State OSH Act generally gives OSHA flexibility to determine actual penalties. However, the act specifies minimum penalties of $750 for each violation of field sanitation requirements established to protect agricultural workers.
If the City wishes to contest a proposed penalty, it must file a written notification with the OSH Appeals Board within 15 working days after receiving the notice of proposed penalty. The written notification must note that the City is contesting the Citation, the proposed penalty, or both. If the City does not contest the proposed penalty, it becomes an order of the OSH Appeals Board and is no longer subject to any review.
Note: The OSH Appeals Board publishes a manual entitled Appeal Information, which is available at no cost by writing to the Board at the following address:
OSH Appeals Board
25200 Venture Oaks Way, Suite 300
Sacramento, CA 95833
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OSHA Criminal Violations
Violations of occupational safety and health requirements can even result in criminal prosecutions.
These can include prosecutions under the State OHS Act itself. The City and even individual managers may also be prosecuted criminally under other laws. Most notable is California’s Corporate Criminal Liability Act (CCLA).
The California Corporate Criminal Liability Act refers to two main bodies of law: California Penal Code Section 387, which requires managers to report serious concealed dangers to the Division of Occupational Safety and Health, and Assembly Bill 2432 (AB 2432), which significantly increases financial penalties for corporations and other legal entities convicted of misdemeanors or felonies. The City and even individual managers may also be prosecuted criminally under other laws.
The City and managers might also face criminal prosecution for reckless endangerment, manslaughter, or even murder charges if egregious workplace practices lead to injuries or death.
The act applies to managers who obtain actual knowledge of a serious concealed danger affecting the corporation’s work practices or products. Once these conditions arise, the manager has 15 days to correct the problem or notify the California Occupational Safety and Health Administration (Cal/OSHA).
The corporation and any individual managers can be criminally prosecuted for failure to comply with Penal Code 387.
CCLA defines a manager as a person who has both:
• Management authority in or as a business entity; and
• Significant responsibility for any aspect of a business, which includes actual authority for the safety of a product or business practices or for the conduct of research or testing in connection with a product or business practice
Although there is scant case law on the subject to clarify potentially liable parties under the act (People v. Lockheed Martin Corp. and Stephen C. Pease (1995)), it seems safe to assume that almost anyone with supervisory capacity, from a low-level manager to a CEO, could be included under this definition.
The second element, actual knowledge, is defined as:
• Information that would convince a reasonable person in the circumstances in which the manager is situated that the serious concealed danger exists.
Finally, serious concealed danger is defined as:
• The normal or foreseeable use of, or the exposure of an individual to, the product or business practice creates a substantial probability of death, great bodily harm, or serious exposure to an individual, and the danger is not readily apparent to an individual who is likely to be exposed. • This covers workplace hazards, as well as product defects If the danger poses an “immediate risk of great bodily harm or death,” disclosure must be made immediately.
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Note: This requirement applies separately to each manager with such knowledge, as well as to the corporation itself.
The State OSH Act provides criminal sanctions for the following violations:
• Willful Violation Causing Death or Serious Injury: A willful violation of an OSHA standard that causes the death or serious injury of an employee.
o The penalties for a willful violation of Cal/OSHA standards can be substantial, and they fall into two categories: civil penalties (fines) and criminal penalties (fines and jail time), particularly if the violation results in death or serious injury. o Effective January 1, 2025, civil penalties (fines) for citations issued by Cal/OSHA due to a willful or repeat violation are a minimum penalty (per violation) of $11,632 to a maximum penalty (per violation) of $162 851.
The maximum penalty is subject to annual increases to adjust for inflation. o Under California Labor Code §6425, if willful violation of an occupational safety or health standard causes death or permanent or prolonged impairment to an employee, criminal charges may be filed against the employer and/or responsible employees (such as managers or supervisors).
o The penalties can be severe ad vary based on the violator (individual or corporation) and whether it’s a first or subsequent conviction.
o Effective January 1, 2025, criminal penalties (fines and imprisonment) for citations issued by Cal/OSHA due to a willful or repeated violation are imprisonment up to 3 years (state prison) or fine up to $250,000, or both, for first convictions of an individual (employer/employee); and imprisonment up to 4 years (state prison) or fine up to $250,000, or both, for subsequent conviction of an individual (employer/employee). o Effective January 1, 2025, criminal penalties (fines and imprisonment) for citations issued by Cal/OSHA due to a willful or repeated violation for a first conviction are fines up to $1,500,000 for a Corporation/LLC; and subsequent conviction with fines up to $3,500,000 for Corporations/LLC
Criminal penalties are subject to court discretion based on the specific facts of the case and may be subject to various other sentencing and fine enhancements. • Knowingly or Negligently Committing a Serious Violation: Knowingly or negligently committing a serious violation of an OSHA Standard.
o The penalties for an employer violating Cal/OSHA standards related to a serious violation due to negligence can be both civil (fines) and criminal. o A Cal/OSHA citation for a serious violation carries a substantial civil penalty with a maximum civil penalty of up to $25,000 for each serious violation, or the initial base penalty for a serious violation is typically $18,000, which is then adjusted based on factors like the extent, likelihood, and good-faith efforts of the employer. o Under the California Labor Code, an employer, officer, management official, or supervisor who has control over the workplace and knowingly or negligently commits a serious violation of an occupational safety or health standard is guilty of a misdemeanor.
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o The criminal penalty for this misdemeanor can include:
Imprisonment of up to six months in county jail; or
Fine of up to $5,000; or
Both the fine and imprisonment
o In addition to the Cal/OSHA fines and potential criminal charges, an employee injured as a result of an employer’s safety violation may file a claim for Serious and Willful Misconduct (S&W) under Worker’s Compensation.
• Repeatedly Violating a Standard: Repeatedly violating a standard that creates a real and apparent hazard.
o The penalty for repeated violations of a standard regulation by Cal/OSHA is significant and is subject to annual adjustments for inflation.
o Effective January 1, 2025, the maximum civil penalty is $162,851 per repeat violation and a minimum penalty of $11,632.
o A “Repeat” violation occurs when an employer has committed a substantially similar violation within the last five years after the earlier citation became a final order or was abated. Cal/OSHA can cite an employer for a repeat violation for a violation that occurred at any of the employer’s worksites in the state, not just the original location. o The final penalty is calculated based on factors like:
The gravity of the underlying violation
The size of the business
The employer’s good faith
The employer’s history of previous violations
• Failing or Refusing to Comply with a Standard: Failing or refusing to comply with a standard that creates a real and apparent hazard.
o The penalty for failing or refusing to comply with an Cal/OSHA standard depends on the classification of the violation. The common classifications include Regulatory or General and Failure to Abate.
o Civil penalties for violations not classified as serious, willful, or repeat, but including posting and recordkeeping, have a maximum penalty of $16,285 per violation, with a minimum penalty that varies but is $500 for most regulatory violations. o Civil penalties for violation of failure to abate are assessed for each day a violation continues uncorrected after the abatement date specified in the citation has passed, has a maximum penalty of up to $15,000 per day.
o The act of failing or refusing to comply with Cal/OSHA standards can lead to criminal charges (a misdemeanor) if certain conditions are met, most notably creating a hazard.
Failing or refusing to comply with a standard creating a “real and apparent hazard is a misdemeanor if the failure or refusal to comply occurs after notification and the expiration of any abatement period, and it creates a real and apparent hazard to employees.
o Criminal penalties for individuals/Contractors include imprisonment in a county jail for up to one year, a fine of up to $15,000, or both.
o Criminal penalties for Corporations/LLCs include a fine of up to $150,000.
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Multi-Employer Site Violations
When a multi-employer worksite exists, both construction and non-construction, Citations may be issued to any of the following categories of employers:
• Exposing Employer
o The employer whose employees were exposed to the hazard • Creating Employer
o The employer who caused the hazard
• Controlling Employer
o The employer who has general supervisory authority over the worksite, including the power to correct safety and health violations or to require others to correct them.
Control can be established by contract or through actual practice. • Correcting Employer
o The employer who had the responsibility for actually correcting the hazard.
The employers listed in the last three bullet points may be cited regardless of whether their own employees were exposed to the hazard. This requires the City to evaluate all hazards at the workplace and all exposures to anyone working there, whether or not they are City employees.
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SECTION 7 – REPORTING AND RECORDING OF OCCUPATIONAL INJURY OR ILLNESS POLICY Effective January 1, 2002, the City must use the Cal/OSHA 300 and 301 forms to record all work-related injuries and illnesses. The City will create a Log of Work-Related Injury and Illness (IIPP) in which each qualifying event is recorded.
The City will prepare and maintain its Injury and Illness (I&I) Log on a calendar year basis. Cal/OSHA Form 300A will be prepared for use by our third-party claims company annually.
Cal/OSHA 300A will be sent to our agencies in January. Upon receipt, Cal/OSHA requires that it be reviewed and certified by the Human Resources Representative, who must state that, to the best of their knowledge, the data is correct. It will then be posted from February 1 to April 30 of the year following the year covered by the form.
The City must save their copies of the Cal/OSHA 200 forms and supplementary records for each occupational injury or illness for five years following the year to which they relate and continue to provide access to the data as though these forms were the Cal/OSHA 300 and 301 form. The City is not required to update their old Cal/OSHA 200 forms and supplementary records.
The City must enter each recordable work-related injury or illness in their I&I Log as soon as practicable, but no later than seven (7) calendar days after they learn about the event.
The City will maintain the Log and Summary information for our organization at City Hall, under the following conditions:
1. The work-related I&I information is required on Form Cal/OSHA 300 and 301 and the City learns of a recordable event.
2. The City will provide copies upon request to employees by the end of the next business day, or to inspectors within four business hours.
See the following attached supplemental forms and specific instructions for each:
• Cal/OSHA Form 300 Appendix A Log of Work-Related Injuries and Illnesses • Cal/OSHA Form 301 Appendix C Injury and Illness Incident Report • Cal/OSHA Form 300A Annual Summary of Work-Related Injuries and Illnesses. This form will be completed by a third-party administrator and mailed to the City in January for certification of correctness and posting.
Required Elements of the Cal/OSHA 300
California employers are required to record work-related injuries and illnesses on the Cal/OSHA Form 300.
Log of work-related injuries and illnesses
Instructions: The City must record information about every work-related death and about every workrelated injury or illness that involves loss of consciousness, restricted work activity or job transfer, days away from work, or medical treatment beyond first aid. The City must also record significant workrelated injuries and illnesses diagnosed by a physician or a licensed health care professional. The City
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must also record work-related injuries and illnesses that meet any of the specific recording criteria listed in 8 CCR 14300.8 through 14300.12.
• 14300.8 – Recording Criteria for Needlestick and Sharps Injuries • 14300.9 – Recording Criteria for Cases Involving Medical Removal Under Cal/OSHA Standards • 14300.10 – Recording Criteria for Cases Involving Occupational Hearing Loss • 14300.11 – Recording Criteria for Work-Related Tuberculosis Cases • 14300.12 – Recording Criteria for Cases Involving Work-Related Musculoskeletal Disorders Feel free to use two lines per case if needed. Additionally, the City must complete an Injury and Illness Incident Report (Cal/OSHA Form 301) or equivalent form for each injury or illness recorded on this form.
If the City is not sure whether a case is recordable, contact the Athens Administrators' Claims Representative.
Establishment Name & Address Section
Enter this information in the top right corner
• City of Newman
• Newman, California
Identify the Person Section (A-C)
Enter this information in the boxes provided
• Case number
o 1, 2, 3, 4, etc.
• Employee’s Name
o First Name and Last Name
• Job Title
o Firefighter, Police Officer, etc.
Describe the Case Section (D-F)
Enter this information in the boxes provided
• Date of Injury or Illness
o Oct. 27, 2025
• Where the Event Occurred
o Park, Office
• Describe the Injury or Illness, Part(s) of the Body Affected, and Object/Substance that Directly Injured or Made the Person Ill
o Broken Right Arm from a Trip and Fall
Classify the Case (G-M)
Using these four categories, indicate only the most serious result for each case • Death
• Days away from work
• Remained at work as Other recordable cases
• Remained at work with a Job transfer or restriction
Enter the number of days the injured or ill worker was
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• On job transfer or restrictions
• Away from work
• Indicate an injury or type of illness
o Injury column
o Skin disorder column
o Respiratory condition column
o Poisoning column
o All other illnesses column
Page totals (for columns G-M)
Using these four categories, indicating only the most serious result for each case:
• Death
• Days away from work
• Remained at work as “Other recordable cases”
• Remained at work with “Job transfer or restriction”
Enter the number of days the injured or ill worker was:
1. Number of days the injured or ill worker was “On job transfer or restrictions”
2. Number of days the injured or ill worker was “Away from work”
3. Indicate an injury or one type of illness:
a. Injury Column
b. Skin Disorder Column
c. Respiratory Condition Column
d. Poisoning Column
e. All other illnesses Column
Page Totals (for columns G-M)
Note: Transfer these totals to the summary page (CAL/OSHA Form 300A) before you post it.
Instructions for privacy concerns:
ATTENTION: “This form contains information relating to employee health and must be used in a manner that protects the confidentiality of employees to the extent possible while the information is being used for occupational safety and health purposes.”
Note: Privacy Concern Cases: Employers using forms equivalent to the CAL/OSHA 300 are required to follow the privacy concern disclosure restrictions.
The Injury-Illness Standard recognizes “privacy concern cases” in which it is appropriate for the City to withhold an employee’s name from their normal record-keeping. In those cases, the City will mark the Injury-Illness Log as a “privacy case” instead of entering the employee’s name and create a separate “privacy case list,” which the City will retain. The City may also make the description of the case vague if they have reason to believe that readers could infer the employee’s identity from the case description.
CAL/OSHA provides the following exclusive list of privacy concern cases:
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• Injury or illness to an “intimate body part” or the reproductive system • Injury or illness resulting from sexual assault
• Mental illness
• HIV infection, hepatitis, or tuberculosis
• Needle stick injuries or cuts from sharps contaminated with blood or OPIM • Other illness, if the employee “independently and voluntarily” requests that you withhold his or her name. The City may not do so for Safety Data Sheets Note: Additional Criteria: Beginning January 1, 2002, employers are required to record the following as specific injury and illness conditions. These are:
1. Injury from a needle or other sharp object that is contaminated with blood or OPIM (Section 14300.8)
2. Cases of medical removal under the requirements of a CAL-OES standard (Section 14300.9)
3. Tuberculosis infection as evidenced by a positive skin test or diagnosis by a physician.
Note: Authority Section 6410, Labor Code. Reference Section 6410, Labor Code.
Required Elements for the CAL/OSHA 301
All employers are required to fill out a CAL/OSHA Form 301 • Information about the employee:
a. Full Name
b. Home Street Address, City, State, and Zip Code
c. Date of Birth
d. Date Hired
e. Employee Gender
• Information about the physician or other health care professional:
a. Name of the Physician or Other Health Care Professional Who Treated the Employee b. Name and Complete Address of the Facility Where the Employee Received Treatment (if applicable)
c. If the Employee was Treated in an Emergency Room (yes or no) d. If the Employee was Hospitalized Overnight as an In-patient (yes or no) • Information about the case:
a. The Case Number Matching the CAL/OSHA Log 300 (or equivalent) Entry b. The Data of the Injury or Illness
c. Time Employee Began Work AM/PM
d. Time of the Event AM/PM; or Indication That the Time Cannot be Determined e. Description of What the Employee was Doing Just Before the Incident Occurred f. Description of What Happened: How the Injury/Illness Occurred g. The Specific Injury/Illness, Part(s) of the Body Affected, and Medical Diagnosis, if available
h. Identify the Object or Substance That Directly Harmed the Employee
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i. If the Employee Died, the Date of Death
j. The Name of the Person the Form was Completed By
k. The Title of the Person Who Completed the Form
• The Phone Number of the Person Who Completed the Form Privacy Concern Instruction
ATTENTION: “This form contains information relating to employee health and must be used in a manner that protects the confidentiality of employees to the extent possible while the information is being used for occupational safety and health purposes.: Reference Section 14300.29(b)(6-10) Within 7 days of receiving information that a recordable work-related injury or illness has occurred, you must fill out this form or the CAL/OSHA Form 301.
Note: When a work-connected fatality or serious injury occurs, every employer is required to report the incident immediately (within 8 hours) by telephone or in person to the nearest Office of the Division of Occupational Safety and Health. Reference General Industry Safety Orders Section 342 Reporting WorkConnected Fatalities and Serious Injuries.
Record Keeping
The Division of Labor Statistics and Research distinguishes “injuries” from “illnesses.” Prior to 2002, CAL/OSHA forms required employers to determine whether employees were suffering from “injuries” or “illnesses,” and included guidance to help employers make that determination. The new injury and illness form still includes both terms, but groups them together in order to relieve employers’ difficulties.
The Division of Labor Statistics and Research defines the work environment to include the daily reporting location, as well as “other locations where one or more employees are working or are present as a condition of their employment. The work environment includes not only physical locations, but also the equipment or materials used by the employee during the course of his or her work.” Circumstances outside the City’s establishment that may or may not be part of a particular employee’s work environment include the following:
• Employee working at home. This includes an occasional or regular telecommuter, or a person working from a home office that you acknowledge and/or help establish or provision • Employee traveling. Travel “in the interest of the employer’ is generally in the work environment, although events at a hotel or other “home away from home” or on a side trip may not be work-related
Cal/OSHA presumes that injuries and illnesses occurring in the work environment are work-related.
However, the Injury and Illness Standard lists the following specific exceptions, defining situations where events are not work related:
• At the time of the injury or illness, the employee was present in the work environment as a member of the general public rather than as an employee.
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• The injury or illness involves signs or symptoms that surface at work but result solely from a non-work-related event or exposure that occurs outside the work environment. • The injury or illness results solely from voluntary participation in a wellness program or in a medical, fitness, or recreational activity such as blood donation, physical examination, flu shot, exercise class, racquetball, or baseball.
• The injury or illness is solely the result of an employee eating, drinking, or preparing food or drink for the person's consumption (for example, the employee chokes on a sandwich). If the employee becomes ill from workplace contaminants contaminating food or from food supplied by the employer, the case is considered work-related.
• The injury or illness results solely from an employee doing personal tasks (unrelated to their employment) at the establishment, outside assigned working hours. • The injury or illness is solely from personal grooming, self-medication for a non-work-related condition, or is intentionally self-inflicted.
• The injury or illness is caused by a motor vehicle accident and occurs on a company parking lot or company access road while the employee is commuting to or from work. • The illness is the common cold or flu.
Note: Contagious diseases such as tuberculosis, brucellosis, hepatitis A, or plague are considered work-related if the employee is infected at work.
• The illness is a mental illness.
Exception: If the employee voluntarily provides the employer with an opinion from a physician or other licensed health care professional with appropriate training and experience stating that the employee has a mental illness that is work-related. (psychiatrist, psychologist, psychiatric nurse practitioner, etc.) The City must determine whether a particular event should be recorded in its Injury and Illness Log.
DLSR’s recording criteria include general criteria and special criteria that apply to specific types of injury and illness.
When evaluating an event, you may need to consider whether it has caused a new injury or illness or “significantly aggravated” a pre-existing condition (that may have been caused by an earlier workrelated or non-work-related injury or illness). You must make a new entry to the Log to record new injuries and illnesses, and if possible amend earlier entries when a pre-existing work-related injury or illness is significantly aggravated.
You must record work-related injuries and illnesses that cause any of the following:
• Fatalities, regardless of the time between the injury and death, or the length of the illness • Days away from work (do not count the day of the incident; you need only count the first 180 days)
• Restricted work or transfer to another job
• Medical treatment beyond first aid (see below)
• Loss of consciousness
• A “significant injury or illness diagnosed by a physician or other licensed health care professional”
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The Injury and Illness Standard includes a detailed discussion of each of these elements.
In particular, the Standard defines medical treatment as the “management and care of a patient to combat disease or disorder,” including visits to health care providers for testing and diagnostic purposes, but not if strictly for observation or counseling. The Standard provides the following exclusive list of “first aid” measures that qualify for exclusion from recording, and requires you to record events that lead to any other medical treatment.
First Aid consists of any of the following:
• Use of non-prescription drugs in non-prescription doses and forms (such as giving aspirin) • Administering tetanus shots (other immunizations are recordable medical treatment) • Cleaning, flushing, or soaking skin wounds
• Using wound coverings such as Band-Aids™ or Steri-Strips™ • Using hot or cold therapy
• Using non-rigid supports such as elastic bandages
• Using temporary immobilization devices while transporting an accident victim (splints, slings, neck collars, back boards, etc.)
• Drilling a fingernail or toenail to relieve pressure, or draining a blister • Using eye patches
• Removing foreign bodies from an eye using irrigation or cotton swabs • Removing foreign bodies from other body areas using irrigation, cotton swabs, tweezers, or other “simple means”
• Using finger guards
• Massages (physical therapy and chiropractic are medical treatments) • Drinking fluids to relieve heat stress
The Injury and Illness Standard includes specific recording criteria for the following types of work-related injuries and illnesses:
Cases involving exposure to bloodborne pathogens for Cal/OSHA’s Bloodborne Pathogen (BBP) Standard:
• “Needlestick” injuries and cuts from “sharps” contaminated with blood or “other potentially infectious materials (OPIM)”-enter the event as an injury; to preserve the employee’s privacy, do not enter their name. If the employee is later diagnosed with an infectious bloodborne disease, the City will change the entry to “illness.”
• Exposure to blood or OPIM without a cut or scratch is recorded as an illness if it results in a diagnosis of a bloodborne illness, such as HIV, or if it meets the general recording criteria.
Note: The City is subject to Cal/OSHA’s BBP Standard, and therefore, must also maintain a Sharps Injury Log.
Cases involving medical removal under Cal/OSHA Standards:
If the results of medical surveillance requirements of any Cal/OSHA Standard (such as the Lead Standard require the City to remove an employee from their tasks, the City must record the case in its Injury &
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Illness Log. If the City voluntarily removes an employee who does not meet the criteria for mandatory removal, the City is not required to record the case.
Cases involving occupational hearing loss:
Record any work-related hearing loss averaging 25 decibels (dB) or more at 2000, 3000, and 4000 hertz, in either ear, in the City’s Injury and Illness Log. Use the employee’s original baseline audiogram, adjusted for aging if necessary.
Cases involving work-related tuberculosis:
If any of the City’s employees has an occupational exposure to someone with a known case of tuberculosis, and subsequently develops a tuberculosis infection (identified by a positive skin test or diagnosis by a physician or other licensed health care provider), the City must record the case on its Injury and Illness Log by checking the “respiratory condition” column. The City may subsequently line out or erase the entry if it learns that the employee has non-work-related exposures.
Cases involving work-related musculoskeletal disorders (MSDs):
Record work-related injuries and illnesses involving muscles, nerves, tendons, ligaments, joints, cartilage, and spinal discs following the general recording criteria, checking the “injury” or “all other illnesses” box on the Injury and Illness Log.
The Injury and Illness Standard requires the City to record additional information for each case at our establishment, including how the accident or illness occurred, the objects or substances involved, and the nature of the injury or illness. The City will record this information on an Injury and Illness Incident Report Form, Cal/OSHA 301, or an equivalent.
The City must record work-related Injury and Illness information on the Injury and Illness Incident Report Form Cal/OSHA 301, or equivalent, within seven (7) calendar days after it receives the information that an injury or illness has occurred. The City must keep this record up to date and available for inspection.
The City may maintain Cal/OSHA Form 301 at a centralized location and/or electronically.
Each employer subject to the Injury and Illness Standard must create an annual summary of all recordable work-related injuries and illnesses for each establishment, on Cal/OSHA Form 300A. Athens Administrators will prepare this form for the City. The annual summary consists of the year’s total drawn from the Cal/OSHA Form 300.
Division of Labor Statistics and Research (DLSR) requires that a “company executive” certify that they have examined each Log, and that they reasonably believe, based on their knowledge of the process by which the information was recorded, that the information is correct and complete. This certification must be made by the highest-ranking official working at the establishment.
The City must complete this summary by February 1st of each year.
Each City Department must post the complete annual summary on Cal/OSHA Form 300A by February 1st of the next year. The department head must post the annual summary in the same location where they post other required worker safety information.
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Division of Labor Statistics and Research’s amendments to the Injury and Illness Standard have changed the length of time the City must post these summaries; the summaries must remain posted as follows:
• Post Cal/OSHA Form 300A for at least three (3) months, from February 1st until April 30th The City must retain all its Injury and Illness records at each establishment for five (5) calendar years following the end of the year in which they occur.
Note 1: The City must also retain copies of earlier Cal/OSHA Forms 200 and Cal/OSHA Form 5020 for five (5) years.
Note 2: Injury and Illness records maintained by employers for compliance with this Standard usually do not qualify as “employee medical records’ subject to Cal/OSHA’s Access to Employee Exposure and Medical Records requirements. Those requirements apply to records maintained by physicians, nurses, or other health care personnel.
The Injury and Illness Standard requires that the City provide its Injury and Illness records to affected employees and their representatives, as well as to Cal/OSHA and other agencies with appropriate authority.
Upon request, the City must provide access to Injury and Illness records for any representative of Cal/OSHA or the state Department of Health Services (DHS), OSHA, or the federal Department of Health and Human Services. The City must provide access or copies within four (4) business hours after the request.
In the Cal/OSHA reporting process, BLS refers to the Bureau of Labor Statistics, an agency of the U.S.
Department of Labor. The BLS is the principal federal agency responsible for collecting, compiling, and analyzing data on workplace injuries and illnesses for statistical purposes at the national and state levels.
As part of this program, it surveys employers in all industrial sectors and employment size categories.
These surveys include sending copies of Cal/OSHA Form 300 to employers who are required to keep Injury and Illness Logs and Summaries, as well as those that are otherwise exempt from Injury and Illness reporting requirements.
If the City receives an Occupational Injuries and Illnesses Survey Form from BLS, they must promptly complete the form and return it to BLS.
Note: BLS officials have the authority to enter and inspect City establishments and records in order to carry out their responsibilities under the Cal/OSHA and Federal OSH Act.
Upon request, the City must provide a copy of any Cal/OSHA Form 300 or 301 to employees, former employees, and employee representatives by the end of the following business day. The City must provide complete copies of Cal/OSHA Form 300 (except for privacy cases), but may delete employeespecific information from Cal/OSHA Form 301. The City must provide the first copy of any requested document free of charge.
ALL EMPLOYERS ARE REQUIRED TO REPORT WORK-RELATED INCIDENTS THAT RESULT IN ONE OR MORE FATALITIES OR THE HOSPITALIZATION OF ONE OR MORE EMPLOYEES. THE DEPARTMENT HEAD
OR DESIGNEE MUST MAKE THIS REPORT TO THE NEAREST CAL/OSHA AGENCY OFFICE ORALLY, EITHER IN PERSON OR BY TELEPHONE.
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Note: Cal/OSHA inspection policies establish a first-level priority for inspections following report of a fatality, and a second-level priority for inspections following report of a serious injury or illness.
The City must ensure that these incidents are reported within eight (8) hours after either of the following events:
• Death of an employee from a work-related incident
• In-patient hospitalization of one or more employees for more than 24 hours resulting from a work-related incident
The oral report of a workplace-related death or hospitalization must contain the following information:
• Name of employer, contact person, and telephone number • Location and time of the incident
• Number of fatalities and/or hospitalized employees
• A brief description of the incident
Telephone number of the Cal/OSHA Office to which the City will report a fatality and/or hospitalization:
(209) 576-6260
Federal regulations enforced in California require the City to report workplace-related fatalities or hospitalizations that occur up to thirty (30) days after the incident.
For example, if a chemical leak forces an evacuation of the Corp Yard on March 1st and on March 15th, one of the employees from the Corp Yard is hospitalized with symptoms of chemical exposure, this event is reportable. If the employee dies from these injuries on April 1st, this event is not reportable because it occurred more than 30 days after the original incident.
The Injury and Illness Standard does not apply any specific record retention requirements for incident reports. However, it is good practice to document incident reports in writing and retain them for future reference.
Note: If the incident can be attributed to activities covered by another Cal/OSHA Standard, then the City must follow records-keeping requirements under that standard; these frequently include follow-up.
The City encourages all employees to report work-related Injuries and Illnesses and to refer to the Injury and Illness Prevention Plan for guidance. The City will not discriminate against any employee for reporting a work-related injury, illness, or fatality; for making a safety and health complaint; for asking for access to City Injury and Illness records; or exercising any of their rights under the Cal/OSHA Act.
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SECTION 8 -HEAT ILLNESS POLICY
Cal/OSHA has comprehensive Heat Stress requirements for both outdoor and, as of July 2024, indoor workplaces. These regulations, outlined in the California Code of Regulations (CCR), Title 8, Sections 3395 (outdoor) and 3396 (indoor), mandate that employers take proactive steps to prevent heat illness, including providing water, rest, shade/cool-down areas, and training.
Cal/OSHA’s outdoor heat illness prevention standard (§3395) was established in 2006 to address heatrelated illnesses and fatalities among outdoor workers. The indoor standard (§3396) was mandated by Senate Bill 1167 in 2016 and took effect on an emergency basis on July 23, 2024. It applies to most indoor workplaces when temperatures reach 82°F or higher.
Warmer temperatures signal the end of winter and the beginning of outdoor work. These temperatures can also increase the risk of heat-triggered illnesses. Certain indoor environments, such as laundry rooms, boiler rooms, and attics, can be just as dangerous as outdoor conditions.
The following information is intended to help the employer and employee prepare for and reduce the possibility of injury due to:
• Heat Stroke (Severe Heat Illness)
• Heat Exhaustion (Moderate Heat Illness)
Cal/OSHA regulation requires specific safeguards for employees while working outside:
• Water provisions
o Provide free, cool drinking water close to work areas and encourage employees to drink at least one quart per hour.
• Access to shade at 80°F
o Provide shade when temperatures exceed 80°F, allowing employees to rest and cool down at any time. (outdoors)
o Provide access to a cool-down area below 82°F when workplace temperatures reach 82°F. (indoors)
• Rest/recovery and preventive cool-down periods
• Observation and monitoring requirements
o Train employees and supervisors on heat illness prevention, symptoms, hydration, and emergency procedures.
• High heat procedures at 95°F
o Additional measures are required during high heat conditions (95°F outdoors or 87°F/82°F with certain conditions indoors).
• Emergency response procedures
o Implement effective emergency procedures, including communication and first aid. • Acclimatization procedures
o Closely observe employees, especially new or returning employees, for the first 14 days in high-heat environments, recommending a phased schedule.
Special Note
The City recommends the following tips for employees to keep cool while wearing face coverings (not respirators), due to COVID-19:
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• Use a spray bottle of cool water to cool exposed skin • Keep towels in a cooler or soak in cool water and apply to face or neck • Have several face coverings so you can change often
• Wear cooling vests
General Tips
To reduce the chance of heat-related illness, implement the following:
• Drink small amounts of water at regular intervals (every 15-20 minutes), avoiding alcohol and caffeine.
• Schedule the heaviest, most intensive work in cooler times of the day and take frequent rest breaks in cool/shaded areas.
• Understand the effect of humidity and heat index on the human body. • Add workers to allow for rotation, to reduce workload, or to shorten the workday. • Allow time for acclimatization of workers’ bodies to gradually adjust to the increasing temperature and reduce the effect of heat stress.
• Utilize engineering controls to keep the worksite temperature at adaptable levels. This can include fans, canopies, and shading of equipment operators to lessen the sun’s intensity. • Wear hats and loose lightweight clothing if the job allows. Try to account for heat and humidity when selecting the type of PPE (personal protective equipment) to use. • Monitor the environmental conditions at least hourly and check worker response to the heated conditions. Workers may not realize there is a problem or be hesitant to verbalize discomfort. • Provide effective communication by voice or electronic means so employees can contact a supervisor when necessary. If electronic, ensure the signal is reliable. • Provide monitoring of employees for heat illness symptoms through direct supervision, a buddy system, or regular communication with radios.
• Conduct pre-shift huddles to review protection measures against heat illness. • Implement emergency response procedures in the event an employee suffers heat-related illness.
Know the Signs and Symptoms
Employees with mild heat illness may exhibit fatigue or dizziness, rash, muscle spasms (also known as heat cramps), and changes in mental or physical performance. If not recognized and treated promptly, it can progress to moderate or severe heat illness.
Moderate heat illness (Heat Exhaustion) has more serious symptoms, which can include:
• Excessive sweating
• Cold, clammy, moist, pale, possibly flushed skin
• Pronounced thirst
• Extreme weakness or fatigue, headache
• Nausea and/or lack of appetite
• Rapid weak pulse, and even collapse
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A person with mild or moderate symptoms should be moved to a cool, shaded place with circulating air.
Have the person lie down with their feet elevated, loosen their clothing, and provide small sips of cool water (only while seated). A wet cloth on the skin or a spray mist can help lower body temperature. If symptoms do not improve, seek medical attention.
Severe heat illness (Heat Stroke) can be fatal unless emergency medical treatment is administered. If symptoms below are observed, call for medical help.
• Red, hot, dry skin
• Body temp 104+ degrees F (high fever)
• Possible seizures, unconsciousness (fainting), severe headache • Vomiting
• Absence of perspiration
• Possible confusion
What to Do
• Heat Stroke is a life-threatening condition that requires immediate medical attention. Contact Emergency Medical Services, CALL 9-1-1.
• Take steps to cool the victim immediately.
o REMOVE FROM THE HOT ENVIRONMENT, increase air circulation. • Loosen clothing, pour water or sponge with ice water soaked rags over entire body to cool immediately.
Additional Tips
There are a number of pre-existing conditions/illnesses that can make a person more prone to heat illness:
• Age, Gender, Weight
• Health conditions (e.g., circulation issues, diabetes, diarrhea) • Poor fitness
• Nutrition
• Alcohol and/or Drug Use (including prescription drugs) • Certain prescription medications
• Prior heat illness
Knowing how these factors work can make the difference in detecting heat-related illness before it’s too late.
Heat Index
The heat index is how hot the combination of heat and humidity makes it feel. As relative humidity increases, the air feels warmer than it actually is because the body is less able to cool itself through perspiration evaporation. As the heat index rises, so do health risks.
When the heat index is 90°F, heat exhaustion is possible with prolonged exposure and/or physical activity. When it is 90°-105°F, there is a possibility of sunstroke, heat cramps, or heat exhaustion with prolonged exposure and/or physical activity. When it is 105°-129°F, sunstroke, heat cramps, or heat
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exhaustion are likely, and heatstroke is possible with prolonged exposure and/or physical activity. When it is 130°F and higher, heatstroke and sunstroke are extremely likely with continued exposure. Physical activity and prolonged exposure to the heat increase the risks.
NWS Heat Index Temperature (°F)
8 8 8
40 80 81 83 85 88
45 80 82 84 87 89 1 -
C 50 81 83 85 88 91 103 1
1:- 55 81 84 86 89 93 97 101 106 11
'c 60 82 84 88 91 95 100 105 110 11 .E 65 82 85 89 93 98 103 108 11 ::s ::c 70 83 86 90 95 100 105 112 11 CII 75 84 88 92 97 103 109 11 .:::
-.; 80 84 89 94 100 106 11 '°Qi
Q: 85 85 90 96 102 110 11
90 86 91 98 105 113
95 86 93 100 108 117
100 87 95 103 112 121
Likelihood of Heat Disorders with Prolonged Exposure or Strenuous Activity O Caution 0 Extreme Caution □ Danger ■ Extreme Danger
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SECTION 9 – ACCIDENT INVESTIGATION POLICY
The Injury and Illness Prevention Plan (IIPP) recommends the following procedures to investigate reported occupational injuries and illnesses.
Verify that the documented investigations contain references to the following items, as deemed appropriate:
• Any tools, equipment, job equipment, job site, building conditions, or similar factors that may have caused or contributed to the incident or report of illness. • Any action of the affected employee that may have caused or contributed to the incident or report of illness.
• Any appropriate action to be taken to prevent recurrence.
Ensure that the communication system includes provisions that encourage employees to report hazards at the worksite without fear of reprisal.
Review the IIPP to verify that it contains appropriate means to ensure communication with employees, such as:
• Safety messages;
• Training and retraining programs;
• Postings containing information regarding site safety and employees’ rights; • Written communications (i.e., memoranda, employees’ newsletters, written safety materials); • Labor/Management safety and health committees; and
• Other means that ensure communication with employees.
The IIPP will include methods and/or procedures to correct unsafe or unhealthy conditions, work practices, and work procedures in a timely manner, based on the severity of the identified hazard.
1. When the hazard is observed or discovered, and
2. When an imminent hazard exists that cannot be immediately abated without endangering employee(s) and/or property. In such a case, all exposed employees should be removed from the area, except those assigned to correct the existing condition.
Ensure that employees assigned to correct the hazardous conditions are provided with the necessary PPE, safeguards, and training.
Investigations will most commonly be conducted by the supervisor, manager, or safety officer, or the City’s Safety Committee, if established, using a standardized Accident Report Form. These forms must be maintained for three (3) years after the incident or report of illness.
All work-related accidents must be investigated promptly. Minor incidents and reported near misses will also be investigated using the same protocol as more serious accidents. A near miss is an incident that, although not serious in itself, could have resulted in a serious injury or significant property damage.
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EMPLOYEE ACCIDENT INVESTIGATION REPORT
Employee Name: _________________
Department: _____________________
Date Reported: ___________________
Position: ______________
Hire Date: _____________
Location: ________________
Injury
Date/Time:
_______________
Describe injury and first aid treatment:
___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ Describe the accident completely (what happened: actions, tools, area, conditions):
___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ Immediate cause of injury:
___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ Contributing causes:
1. ____________________________________________________________________________
2. ____________________________________________________________________________
3. ____________________________________________________________________________
4. ____________________________________________________________________________
5. ____________________________________________________________________________ Corrective action implemented:
___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ Signature of Investigator: ___________________________________ Date:
____________________
Manager Review & Approval: ________________________________ Date: ___________________
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SUPERVISOR’S REPORT OF INJURY/ACCIDENT
Name of Injured: ___________________ Injury Date: ________________ Time: _______ A.M./P.M.
Did the injured return to work?
[Yes] or [No]
If yes, date and time injured returned:
Date: _______________ Time: ____________ A.M./P.M.
Witnesses:
1. ____________________________________________________________________________
2. ____________________________________________________________________________
3. ____________________________________________________________________________ Nature of injury:
___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ Where and how did the accident occur?:
___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ Identify:
Acts and Conditions Possible Causes
Measures taken to prevent a similar type of accident:
___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ Supervisor’s Signature: _________________________ Department: __________________________
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After any accident occurs, the supervisor, manager, or safety officer will investigate the injury. The purpose of the investigation is to provide information for determining the causes of the accident and what can be done to prevent a similar recurrence.
During the investigation, remember the objective is:
FACT FINDING, NOT FAULT FINDING
In any investigation, the following information should be gathered:
1. What was the injured person doing at the time of the accident?
2. What tools or equipment were involved, if any?
3. Where did the accident occur (be specific, including location, area, or job site)?
4. What was happening around the work area (external influences)?
5. Did the injured person understand the hazard?
6. Was the injured person trained to do the job?
7. What contributed to this accident? (i.e., another work group, defective tool, faulty equipment)
8. Was more than one person involved? If so, who and how?
9. Were there any witnesses? If so, who are they and what did they see?
10. Was the accident preventable?
11. Based on answers received in the investigation, make recommendations to prevent recurrence:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ To conduct a useful investigation, the investigator will need to interview witnesses. The investigating person will attempt to recreate the entire incident. The investigator needs to identify what was happening before and during the accident to prevent recurrence.
The following guidelines will help the investigator investigate the incident:
1. Complete the investigation as soon after the accident as possible. People forget details quickly in an emotional situation.
2. Photograph the area, tools, equipment, and processes. Photographing employees’ faces is not recommended.
3. Interview all persons involved with the accident.
a. When interviewing witnesses after an accident, it is important to put each person at ease. Tell the person being investigated that the investigator is looking only for the facts and is not trying to blame anyone. Placing blame only hinders the investigator from obtaining useful information. Putting the person at ease should be done several times during the interview. b. Interview employees separately. In this way, what one person says will not influence what someone else says. Multiple versions of the same incident create a more complete picture. c. Ask open-ended questions that do not elicit one-word answers, such as “What did you see?” d. During the interviews, inform each witness of what is being done for the injured person. e. Avoid talk that will mislead or confuse the witnesses. f. Do not accept, deny, or promise anything. The purpose of the investigation is to gather facts only.
After all accidents and injuries, the following forms must be completed:
1. Accident Report – Employee Accident Investigation Report and Supervisor’s Report of Injury/Accident
2. Employee’s Claim for Workers’ Compensation Benefits
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ACCIDENT INVESTIGATION FORM
QUESTIONS FOR SUPERVISORS
INSTRUCTIONS:
After the injured employee and witnesses describe what happened in the particular accident, review the following questions to ensure everything has been covered. Ask additional questions to the employee and witnesses if the information has not already been obtained.
Repeat questions if needed to qualify any of the answers already given. If the answers to these questions indicate an apparent lack of safety preparedness, follow up on these points to ensure the accuracy of the answers.
Remember, during an accident investigation, we are obtaining data, not reprimanding anyone. We want the facts. We don’t want anyone to become paranoid, refuse to answer the questions, or make up stories to protect themselves.
QUESTIONS:
1. Were there adequate procedures for the employee to follow? a. If yes, was the use of these procedures enforced?
2. If there are adequate procedures, was the employee sufficiently trained in these procedures? a. If yes, did the employee follow the procedures?
3. Did the employee use the correct actions and movements when completing the task (have the employee show you how the task was done)?
4. Did peer pressure have anything to do with the employee doing the job unsafely?
5. Was a hazard involved in this accident/incident?
a. If yes, had it been previously identified?
b. If the hazard had been previously identified, who was aware of the condition? c. If the hazard had been previously identified, how long had it existed?
6. Does anyone know why the hazard has not been corrected? Note: The answer to this question varies. Often, the hazard is in the environment, and nothing can be done about it.
Sometimes, the hazard requires an enormous expenditure to fix, and money has not been allocated. At the same time, hazards sometimes go uncorrected because they slip through the management process.
7. Did the employee fail to identify that a hazard was present?
8. Had there been any other incidents/close calls similar to this one?
9. Was housekeeping in the area around the accident/incident a problem?
10. Were there any unusual circumstances at the time of the accident? Note: The investigator should consider factors such as extreme heat or cold, poor weather, poor illumination, excessive light, and ergonomic equipment for each employee. a. If yes, did the employee use the equipment?
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i. If the employee used the equipment, was it used properly? ii. If the equipment was available and used, had the employee been trained on the equipment?
11. If personal protective equipment was used, did it properly fit the employee? a. If yes, was it in good repair?
12. Is specialized testing equipment needed for doing this job (such as confined space air sampling)? a. If yes, was it used?
b. If it was used, had it been properly calibrated?
13. Did the employee have the proper skills to do this job in a safe manner?
14. Did the employee have a previous/recurring injury or illness relating to the injury that was sustained in this accident/incident?
15. Did the employee have a health problem that might have affected performance? (i.e., cold/flu, fatigue, chronic problems)
16. How long had the employee been working that day (including overtime, if any)?
17. Had the employee been evaluated on performing this task in the past?
18. Did time constraints/requirements have anything to do with this accident (i.e., trying to get the job done quickly and not complying with safety procedures or rules)?
19. Were there enough employees to get the task or job completed in a safe manner? a. If no, could the employee have requested additional help prior to doing the job?
20. Were the demands of the job too great for this employee?
21. Had the employee been held accountable for working in a safe manner prior to this accident?
22. Had management and supervision expectations for a safe job performance been communicated to the employee? (Objective)
23. Did the performance of this employee in completing this particular task really matter, or was the task considered inconsequential to make much of a difference? Summary:
These questions require an objective view of the situation. They will help you identify the most critical factors involved in all accidents. It would be wise to review your notes with the injured employee and witnesses to ensure you have correctly interpreted what they said before closing the interview process.
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SECTION 10 – SAFETY COMMUNICATION VEHICLE POLICY
This policy is in lieu of a formalized labor/management safety committee. The Safety Communication Vehicle policy has proven to be a proactive, rather than reactive, approach to achieving a viable Loss Control Effort.
The communication system is designed to encourage employees to inform the City of workplace hazards without fear of reprisal; it must be a two-way system. All items mentioned below will be fully accomplished and followed to ensure a successful Safety Communication Vehicle.
1. Review occupational accident and injury history at all City locations with comparisons to other similar cities.
2. Obtain and review feedback from the employee groups.
3. Host guest speakers from subject matter experts or vendor representatives concerned with safety.
4. Present brief audiovisual materials that relate to the aspects of the workplace and general safety.
5. Establish and record training programs used as vehicles for communicating with employees.
6. Display posters and bulletins used in a very effective way to communicate with employees.
7. Create and distribute Newsletters and similar publications devoted to safety in an effective communication medium.
8. Use a suggestion box for employees to communicate their concerns to management.
9. Remind staff that communications about safety concerns are open to all levels of management.
10. Documentation is complete for communication efforts. (records management)
11. A work order/memo procedure for recording and writing corrective action for unsafe conditions is in place. This process identifies who will carry out the corrective actions and the target completion dates. The entire process is documented as an important part of the communication vehicle. This documentation should be kept for five (5) years.
This communication system is in a form that is readily understandable by all affected employees. This means the City is prepared to communicate with employees in a language they can understand, and if an employee cannot read in any language, communication with them is oral in a readily understandable language.
The City will also schedule general employee meetings at which safety is freely and openly discussed by those present. Such meetings are regularly scheduled and announced to all employees to ensure maximum attendance. Properly planned, effective meetings are held within 30 minutes. They concentrate on:
1. Department occupational accident and injury history and compare or contrast with similar departments at other agencies.
2. Encourage feedback from the employee group.
3. Host guest speakers from vendors or specialists in the safety industry.
4. Present brief audiovisual materials that relate to general safety or workplace safety.
5. Host-controlled meetings.
The City stresses that the purpose of these meetings is focused on safety. Members of management should attend these meetings.
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SECTION 11 – OCCUPATIONAL NOISE POLICY
In order to comply with the Occupational Noise Standard, the City will adopt and implement the following policy:
Whenever an employee’s noise exposure equals or exceeds an 8-hour Time-Weighted Average (TWA) of 85 decibels measured on the A-scale (dBA), or its equivalent, the City will develop and administer a continuing, effective Hearing Conservation Program.
When information indicates that an employee’s exposure may equal or exceed the action level, the City will perform monitoring. When sound levels exceed 90 dBA TWA, employees must be protected against the effects of noise exposure. Hearing protectors will be available to all employees exposed to an 8-hour TWA of 85 dBA or greater.
Hearing protector attenuation must be evaluated for specific noise environments in which the protector will be used. An audiometric testing program will be established and maintained for all employees whose exposures equal or exceed an 8-hour TWA of 85 dBA. Audiograms will be evaluated and reviewed annually. The City will verify that employee noise exposures are computed, If a standard threshold shift is detected when comparing an annual audiogram with the baseline audiogram, the City will take appropriate action. Audiometric tests will be conducted in accordance with all requirements. Audiometric measuring instruments that meet all requirements will be used.
Background sound pressure levels in audiometric test rooms will not exceed the specified levels.
The department heads or their designees will implement a training program for all employees exposed to noise at or above an 8-hour TWA of 85 dBA. Copies of the information and training materials will be available to all affected employees or their representatives. Employee records related to occupational noise and hearing conservation must be maintained.
To implement the policy on occupational noise, the City will implement the following based on our Policy Statement:
• Verify that a continuing and effective hearing conservation program is in place whenever an employee’s noise exposure equals or exceeds an 8-hour Total-Weighted Average of 85 decibels measured on the A-scale (slow response) or equivalent, a dose of 50 percent. • Verify that employee noise exposures are computed without regard to any attenuation provided by personal protective equipment.
• Determine if monitoring has been performed for employees who may have an exposure equal to or exceeding an 8-hour TWA of 85 dBA.
• Observe conditions and review procedures to ensure that monitoring is implemented, as appropriate, and meets all the following requirements:
o The effort uses either area monitoring or personal monitoring that is representative of the employee’s exposure.
o The sampling strategy is designed to identify employees for inclusion in the Hearing Conservation Program and to enable proper selection of hearing protectors or PPE. o Where circumstances such as high worker mobility, significant variations in sound level, or a significant component of impulse noise make area monitoring generally inappropriate, the City will use representative personal sampling to comply with the
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monitoring requirements or demonstrate that area sampling can indeed produce equivalent results.
• Verify that sound measurements are taken in accordance with the following requirements:
o All continuous, intermittent, and impulsive sound levels from 80 dBA to 130 dBA are integrated into the noise measurements.
o Instruments used to measure employee noise exposure are calibrated to ensure measurement accuracy.
• Verify that the City notifies each employee exposed to a sound level at or above an 8-hour TWA of 85 dBA of the results from the monitoring.
• Verify that affected employees or their representatives are provided with an opportunity to observe any noise measurements conducted.
• Ensure that protection against the effects of noise is provided when sound levels and duration times exceed those shown in Table 1.3
• Verify that exposures to impulsive or impact noise do not exceed 140 dBA peak sound pressure level.
• Ensure that whenever employees are subjected to sound levels exceeding those listed in Table
1.3, feasible administrative or engineering controls are utilized. If such controls fail to reduce sound levels to within the levels shown in Table 1.3, verify that hearing protection is provided and used to reduce sound levels to within these thresholds.
NOTE: If the variations in noise level involve maximums at intervals of 1 second or less, the noise level should be considered continuous.
• Observe conditions and review procedures to ensure that all of the following requirements are met:
o Hearing protectors are available to all employees exposed to an 8-hour TWA of 85 dBA or greater at no cost to the employees.
o Hearing protectors are replaced as necessary.
• Verify that the City ensures that hearing protectors are worn as required by the following employees:
o Employees who are required to wear PPE; and
o Employees who are exposed to an 8-hour TWA of 85 dBA or greater; and o Employees who meet one of the following conditions:
Have not yet had a baseline audiogram established; or Have experienced a standard threshold shift.
• Ensure that employees are given the opportunity to select their hearing protectors from a variety of suitable hearing protectors provided by the City. • Verify that the City provides training in the use and care of all hearing protectors provided to the employees.
• Verify that the City ensures proper initial fitting and supervises the correct use of all hearing protectors.
Review procedures and interview employees to ensure that all of the following requirements are met:
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• Hearing protector attenuation is evaluated for the specific noise environments in which the protector will be used, and one of the evaluation methods described in Methods for Estimating the Adequacy of Hearing Protection Attenuation is used. • Hearing protection attenuates employee exposure to at least an 8-hour TWA of 90 dBA. • For employees who have experienced a standard threshold shift, hearing protection attenuates employee exposure to an 8-hour TWA of 85 dBA or below.
• The adequacy of hearing protector attenuation is reevaluated whenever an employee’s noise exposure increases to the extent that the hearing protectors provided may no longer provide adequate attenuation.
• The City provides more effective hearing protection where necessary. • Ensure that an audiometric testing program has been established for all employees whose exposures equal or exceed an 8-hour TWA of 85 dBA.
• Verify that audiometric tests are performed by one of the following persons:
o A licensed or certified audiologist, otolaryngologist, or another physician; or o A technician who is certified by the Council of Accreditation in Occupational Hearing Conservation or who satisfactorily demonstrated competence in administering audiometric examinations, obtaining valid audiograms, and properly using, maintaining, and checking the calibration and proper functioning of the audiometers being used. • Review audiograms to determine if they meet the requirements of Audiometric Measuring Instruments.
• Verify that baseline audiograms are conducted in accordance with the following requirements:
o Within six (6) months of an employee’s first exposure at or above the action level, a valid baseline audiogram is established against which subsequent audiograms can be compared.
Note: Where mobile test vans are used to meet the audiometric testing obligation, the City has 1 year to obtain a valid baseline audiogram, provided that if the baseline audiogram is not obtained within 6 months of an employee’s first exposure, the employee wears hearing protectors until the audiogram is obtained.
• Employees are not exposed to workplace noise during the 14 hours prior to the testing unless they are wearing hearing protectors that will reduce exposure to 80 dBA or below. • The City notifies employees of the need to avoid high levels of non-occupational noise exposures during the 14 hours prior to the testing.
• Verify that a new audiogram is obtained for each employee exposed to sound levels at or above an 8-hour TWA of 85 dBA at least annually after obtaining the baseline audiogram. • Verify that audiograms are evaluated as follows:
o Each employee’s annual audiogram is compared to that employee’s baseline audiogram to determine if the audiogram is valid and if a standard threshold shift has occurred. A technician may do this comparison
A standard threshold shift is a change in hearing threshold relative to the baseline audiogram of an average of 10 dBA or more at 2000, 3000, and 4000 Hz in either ear.
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o If the annual audiogram shows that an employee has suffered a standard threshold shift, a retest may be obtained within 30 days, and the results of the retest may be considered as the annual audiogram.
o The audiologist, otolaryngologist, or physician will review problem audiograms and determine whether there is a need for further evaluation. The person performing this evaluation must be provided with the following information:
1. A copy of the requirements for hearing conservation;
2. The baseline audiogram and most recent audiogram of the employee to be evaluated;
3. The measurements of background sound pressure levels in the audiometric test room; and
4. Records of audiometric calibrations.
NOTE: An annual audiogram may be substituted for the baseline audiogram when, in the judgment of the audiologist, otolaryngologist, or physician who is evaluating the audiogram, the standard threshold shift revealed by the audiogram is persistent, or the hearing threshold shown in the annual audiogram indicates significant improvement over the baseline audiogram. • Verify that the employee is informed in writing within 21 days of the determination that a standard threshold shift has occurred.
• Verify that the following steps are taken, unless a physician determines that the standard threshold shift is not work-related or aggravated by occupational noise exposure:
o An employee not using hearing protectors is fitted with hearing protectors, trained in their use and care, and required to use them;
o An employee already using hearing protectors is refitted and retrained in the use of hearing protectors and provided with hearing protectors offering greater attenuation if necessary;
o The employee is referred for a clinical audiological evaluation or an otolaryngological examination, as appropriate, if additional testing is necessary or if the City suspects that a medical pathology of the ear is caused or aggravated by the wearing of hearing protectors; and
o The employee is informed of the need for an otolaryngological examination if a medical pathology of the ear that is unrelated to the use of hearing protectors is suspected. o If subsequent audiometric testing of an employee whose exposure to noise is less than an 8-hour TWA of 90 dBA indicates that a standard threshold shift is not persistent, verify that the City informs the employee of the new audiometric interpretation.
NOTE: The City may discontinue the requirement that the employee wear hearing protectors. • Verify that a training program has been instituted for all employees who are exposed to noise at or above an 8-hour TWA of 85 dBA.
• Verify that the City ensures participation by all exposed employees. • Verify that the training program is repeated annually for each employee included in the hearing conservation program.
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• Determine whether information provided in the training program is updated to be consistent with changes in protective equipment and work processes. • Verify that employees are informed of the following:
o The effects of noise on hearing;
o The purpose of hearing protectors;
o The advantages, disadvantages, and attenuation of various types of hearing protectors; o Instructions on selection, fitting, use, and care of hearing protectors; o The purposes of audiometric testing; and
o An explanation of the test procedures.
• Determine whether training records are maintained.
• Observe conditions and interview employees to ensure that all of the following requirements are met:
o A copy of 8 CCR Article 105 is posted in the workplace and is also provided to all affected employees or their representatives.
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TABLE 1.3
PERMISSIBLE NOISE EXPOSURE1
Sound Level
(dBA)
Permitted Duration
Per Workday
(hours: minutes)
Hours Sound Level
(dBA)
Permitted Duration
Per Workday
(hours-minutes)
Hours
90 8:00 8 103 1:19 1.32
91 6:58 6.96 104 1:09 1.15
92 6:04 6.06 105 1:00 1.00
93 5:17 5.28 106 0:52 0.86
94 4:36 4.60 107 0:46 0.76
95 4:00 4.00 108 0:40 0.66
96 3:29 3.48 109 0:34 0.56
97 3:02 3.03 110 0:30 0.50
98 2:38 2.63 111 0:26 0.43
99 2:18 2.30 112 0:23 0.38
100 2:00 2.00 113 0:20 0.33
101 1:44 1.73 114 0:17 0.28
102 1:31 1.52 115 0:15 0.25
1When the daily noise exposure is composed of two or more periods of noise exposure of different levels, their combined effects should be considered, rather than the individual effects of each. If the sum of the following fractions: C1/T1 + C2/T2…Cn/Tn exceeds unity, then the mixed exposure should be considered to exceed the limit value. Cn indicates the total time of exposure at a specified noise level, and Tn indicates the total time of exposure permitted at that level.
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SECTION 12 – RESPIRATOR PROTECTION PROGRAM & COVID POLICY The City recognizes that Cal/OSHA’s respiratory protection standard directs employers to protect employees from contamination in workplace air. This Standard states Cal/OSHA’s preference that employees use engineering or other controls to control workplace air quality. The City understands that if these controls cannot prevent concentrations of dusts, fogs, fumes, mists, gases, smokes, sprays, or vapors that may harm workers, then Cal/OSHA requires employers to develop respiratory protection programs. These programs include workplace assessments, selection, and use of appropriate respirators, and employee training to ensure proper use of this equipment.
To comply with the Respiratory Protection Standard, our primary duty is to prevent potential respiratory harm to our employees.
The City will provide appropriate respirators, create and implement respiratory protection procedures, and prepare and implement the following Respiratory Protection Program Plan.
The City’s Respiratory Protection Program Administration is vested in the entity's Governing Council. The program administrator(s) is/are qualified by training or experience commensurate with the complexity of the program; by default, this responsibility falls to the Department Head. They will be responsible for all workplaces.
• Designated Respiratory Protection Program Administrator • Procedures for selecting appropriate respirators
• Medical evaluations of employees required to use respirators • Fit testing procedures
• Procedures for proper respirator use in routine and reasonably foreseeable emergencies • Procedures and schedules for cleaning, disinfecting, storing, inspecting, repairing, discarding, and otherwise maintaining respirators
• Procedures to ensure adequate air quality, quantity, and flow of breathing air for atmospheresupplying respirators • Proper labeling and color coding of respirator filters, cartridges, and canisters • Training of employees in the respiratory hazards to which they are exposed, and in proper respirator use
• Procedures for regularly evaluating the program’s effectiveness • Record-keeping provisions
Our program includes written procedures and required documentation covering these program elements.
Cal/OSHA requires the City to identify and evaluate respiratory hazard(s) in the workplace. The employee must identify if the workplace atmosphere is either:
1. IMMEDIATELY DANGEROUS TO LIFE AND HEALTH (IDLH)
Or
2. Not IDLH
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IDLH means an atmosphere that poses an immediate threat to life, would cause irreversible adverse health effects, or would impair an individual’s ability to escape from the dangerous atmosphere. These conditions can result from the presence of toxins or suffocating gases, or from oxygen-deficient atmospheres (confined spaces are a typical example). Cal/OSHA imposes special requirements on workplaces where the atmosphere is IDLH.
If atmospheric hazards exist but cannot be quantified or characterized, we must assume the workplace is IDLH and assign respirators appropriately. OSHA requires that the City select respirators appropriate to the respiratory hazards in our workplace(s). To meet these requirements, the City will:
• Select and provide appropriate respirators based on respiratory hazards and workplace and user factors that would affect respirator performance and reliability. Select only respirators certified by the National Institute for Occupational Safety and Health (NIOSH). • Select respirators from a sufficient range of appropriate models and sizes to ensure that each user has an appropriate and acceptable respirator.
If the workplace contains an IDLH atmosphere, then the City will provide respirators that are either:
• Full face piece, pressure demand, self-contained breathing apparatus (SCBA); or • Combination full face piece, pressure demand, supplied-air respirator (SAR) with auxiliary selfcontained air supply A respirator provided only for use to escape from an incident that creates an IDLH atmosphere must be NIOSH-certified for escape from the particular type of atmosphere in which they are to be used. In nonIDLH workplaces, the City will provide respirators adequate to protect the employee's health and ensure compliance with all other Cal/OSHA requirements in routine and reasonably foreseeable emergency situations.
The standard provides the following specific guidance:
• For protection against gases and vapors, the City will provide either:
o Atmosphere-supplying respirator, such as SCBA; or
o Air-purifying respirator, which must either be equipped with a NIOSH-certified end-ofservice-life indicator (ESLI) or be subject to a formal change-out schedule for canisters or cartridges that ensures they are changed before the end of their service lives. • For protection against particulates, we will provide either:
o Atmosphere-supplying respirator; or
o Air-purifying filter with an appropriate NIOSH-certified filter The City will use only respirators that meet NIOSH performance standards. The present NIOSH Respirator Certification Standard (42 CFR Part 84, Approval of Respiratory Protection Devices) became effective on July 8, 1995. Because respirator use imposes a physiological burden on users (e.g., difficulty breathing, increased heart rate), Cal/OSHA requires that the City Respiratory Protection Program include pre-assignment screening and ongoing medical evaluations for participating employees. These must consider the following factors:
• Workplace conditions, job requirements, and type of respirator • Each employee’s medical status
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Before an employee is fit-tested or required to use a respirator in the workplace, the City will provide a confidential medical evaluation. This evaluation must be provided by a physician or other licensed health care professional (PLHCP), and will consist of either:
• Use of the Cal/OSHA-specified medical questionnaire (Appendix G); or • An initial medical examination by a PLHCP that obtains the same information The City will provide a fit test for each employee before he/she is required to use any respirator with a negative-or positive-pressure, tight-fitting facepiece. The City will measure fit using a Cal/OSHAapproved qualitative fit test (QLFT) or quantitative fit test (QNFT).
NOTE: Although Cal/OSHA has issued no guidance, OSHA inspection and enforcement guidelines state that the City cannot assign employees who refuse medical evaluation to work in areas where they would be required to wear a respirator.
The questionnaire will be administered to ensure employees' understanding of the questions; this might involve a translation (OSHA provides a Spanish translation on its home page at www.osha.gov). Second, the City will maintain confidentiality between the employee and the PLHCP, including measures to prevent the City’s Administration from accessing the actual questionnaire.
The PLHCP must provide a written recommendation regarding each employee’s ability to use the respirator. This recommendation may include any recommended limitations on respirator use and may identify the need for a follow-up medical evaluation. The City will provide for a follow-up medical examination for any employee whose answers or physical condition indicate that one is needed.
The City will provide additional medical evaluations of employees who have been cleared to use respirators under each of the following circumstances:
• An employee reports medical signs or symptoms that relate to his or her ability to use a respirator
• A PLHCP, supervisor, or the Respiratory Protection Program administrator informs the City that an employee needs re-evaluation
• Information from the Respiratory Protection Program, such as observation during fit testing or program evaluation, indicates that an employee needs re-evaluation • Workplace conditions change, resulting in a substantial increase in the physiological burden for an employee (e.g., changing temperature, work activities, or other PPE) Cal/OSHA requires that the City provide a fit test for each employee before he or she is required to use any respirator with a negative-or positive-pressure, tight-fitting facepiece. The City will measure fit using a Cal/OSHA-approved qualitative fit test (QLFT) or quantitative fit test (QNFT). We will provide a fit test under any of the following circumstances:
• Before initial use of the respirator
• Whenever a different respirator facepiece is to be used • Whenever changes in an employee’s physical condition could affect respirator fit (such as facial scarring, dental changes, cosmetic surgery, or noticeable change in body weight) and at least annually
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If an employee informs the City that the fit of a respirator that has passed fit testing is unacceptable, he/she will have a reasonable opportunity to select another facepiece and be retested. If the City must use the same respirator to fit-test more than one employee within the same period, the City will clean the respirator between each fit test.
OSHA-Accepted Fit Test Protocols
The City shall conduct fit testing in accordance with the procedures identified in Appendix H. The requirements in this appendix apply to all OSHA-accepted fit test methods, both QLFT and QNFT.
Cal/OSHA requires the City to establish and implement procedures to ensure the proper use of respirators during routine activities and structural firefighting. • The City prohibits the wearing of respirators with tight-fitting facepieces by employees who have:
o Facial hair that comes between their face and the sealing surface of the facepiece, or that interferes with valve function
o Any condition that interferes with the facepiece seal or valve function.
Note: The Standard does not require cities to provide loose-fitting respirators to bearded employees who might prefer them. Instead, the Standard leaves it to the City to determine which practices and equipment provide adequate protection.
Respirator user seal check procedures (mandatory)
The City requires that each employee perform a user seal check each time they put on a respirator.
Cal/OSHA’s minimum standards for this check appear in this section and are mandatory. If an employee wears corrective glasses, goggles, or other PPE, the City will be responsible for ensuring that these do not interfere with the facepiece seal, as determined during the annual fit testing.
The individual who uses a tight-fitting respirator must perform a user seal check to ensure an adequate seal each time the respirator is put on. Either the positive and negative pressure checks listed in this appendix or the respirator manufacturer’s recommended user seal check method shall be used. User seal checks are not substitutes for qualitative or quantitative fit tests.
I FACEPIECE POSITIVE AND/OR NEGATIVE PRESSURE CHECKS
a) Positive pressure check: Close off the exhalation valve and exhale gently into the facepiece. The face fit is considered satisfactory if a slight positive pressure can be built up inside the facepiece without evidence of outward air leakage at the seal. For most respirators, this leak-test method requires the wearer first to remove the exhalation valve cover, then close the exhalation valve, and finally carefully replace it after the test.
b) Negative pressure check: Close off the inlet opening of the canister or cartridge(s) by covering with the palm(s) or by replacing the filter seal(s), inhale gently so that the facepiece collapses slightly, and hold breath for ten seconds. The design of the inlet opening of some cartridges cannot be effectively covered with the palm. The test can be performed by covering the cartridge's inlet opening with a thin latex or nitrile glove. If the facepiece remains in its slightly collapsed condition and no inward leakage of air is detected, the tightness of the respirator is considered satisfactory.
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II MANUFACTURER’S RECOMMENDED USER SEAL CHECK PROCEDURES The respirator manufacturer’s recommended procedures for performing a user seal check may be used instead of the positive- and/or negative-pressure check procedures, provided that the City demonstrates that the manufacturer’s guidelines are equally effective. a) To ensure that respirators continue to function correctly, the City will establish and enforce at least the following:
i) Workplace surveillance to identify if workplace conditions and/or the degree of employee exposure and stress change. If any of these conditions change, the City will re-evaluate the respirators' continued effectiveness.
ii) Procedures requiring workers to leave the respirator use area, as follows:
(1) Procedures for requiring workers to wash the respirator facepieces and their own faces to protect against eye or skin irritation.
(2) Procedures for leaving the respirator use area if workers detect vapor or gas breakthrough, changes in breathing resistance, or leakage of the facepiece, and for replacing or repairing the respirator before returning to work. (3) Procedures for leaving the work area to replace the respirator or the filter, cartridge, or canister elements.
III IMMEDIATELY DANGEROUS TO LIFE AND HEALTH (IDLH) ENVIRONMENTS a) IDLH atmospheres may exist routinely in some workplaces, may be present temporarily after gas leaks or fires, or may potentially be present in confined spaces. Obviously, these situations require selecting and using appropriate respiratory protection. In addition, the Respiratory Protection Standard requires the City to implement additional procedures covering work in IDLH atmospheres. For all IDLH atmospheres, the City will ensure that:
i) At least two employees enter the IDLH atmosphere and remain in visual or voice contact with one another at all times (8 CCR 5144(g)(4)(A))
ii) At least two employees are located outside the IDLH atmosphere (8 CCR 5144(g)(4)(B)) iii) All employees engaged in interior structural firefighting use SCBAs (8 CCR 5144(g)(4)(C) NOTE 1: One of the two individuals located outside the IDLH atmosphere may be assigned to an additional role, such as incident commander in charge of the emergency or safety officer, so long as this individual can perform assistance or rescue activities without jeopardizing the safety or health of any firefighter working at the incident (8 CCR 5144(g)(4)(C)).
NOTE 2: Firefighters may perform emergency rescue activities before an entire team has assembled (8 CCR 5144(g)(4)(C)).
IV CLEANING, DISINFECTING, STORAGE, INSPECTION, AND REPAIRS The City program will include provisions for the cleaning and disinfecting, storage, inspection, and repair of respirators used by employees.
The City will ensure that each respirator provided is clean, sanitary, and in good working order. In doing so, the City will ensure that respirators are cleaned and disinfected in accordance with procedures set forth in the Standard (Appendix I) by Cal/OSHA or, if equivalent, those provided by the manufacturer.
Each respirator must be cleaned and disinfected at the following intervals:
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• Respirators issued for the exclusive use of one employee, as often as necessary to maintain a sanitary condition
• Respirators issued for use by more than one employee – before being worn by a different individual
• Respirators provided for emergency use – after each use • Respirators used for fit testing and training – after each use Cal/OSHA provides a recommendation for the storage of employees' respirators. The City program will ensure that all respirators are stored as follows:
• To protect against damage, contamination, dust, sunlight, extreme temperatures, excessive moisture, and damaging chemicals.
• Packed or stored to prevent deformation of the facepiece and exhalation valve In addition, emergency respirators must be:
• Accessible to the work area
• Stored in compartments or covers clearly marked as containing emergency respirators • Stored in accordance with applicable manufacturer’s instructions Cal/OSHA provides a range of inspection requirements for respirators. The City will coordinate with employees to ensure inspections are conducted on schedule.
Note: Each department may want to develop a written inspection checklist or matrix to document implementation of these requirements.
The City program will ensure to inspect respirators at least this often:
• Respirator for routine use – before use and during cleaning (i.e., SCBA) • Emergency respirators – at least monthly and in accordance with the manufacturer’s recommendations, and before and after each use
• Emergency escape-only respirators – before being carried into the workplace for use Respirator inspections must cover at least the following:
• For all respirators, check the following:
o Respirator function
o Tightness of connections
o Condition of parts, including but not limited to facepiece, head straps, valves, connecting tube, and cartridges, canisters, or filters. This must consider pliability and any signs of deterioration of the elastomeric
• For SCBA’s, also check the following:
o Pressure levels – The City will maintain air and oxygen cylinders fully charged, and recharge whenever the pressure falls to 90% of the manufacturer’s recommended pressure
o Determine that the regulator and warning devices function properly For respirators maintained for emergency use, the City will:
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• Certify the respirator by documenting the following:
o Inspection Date
o Name (or signature) of inspector
o Findings
o Required remedial action
o A serial number or other means of identifying the inspected respirator • Provide this information on a tag or label attached to the storage compartment for the respirator, kept with the respirator, or included in inspection reports stored as paper or electronic files
This information must be maintained until replaced following a subsequent certification.
The City will ensure that any respirator that fails inspection or is otherwise found defective is removed from service. It must then be discarded, repaired, or adjusted in accordance with the following procedures:
• Repairs or adjustments may only be made by qualified individuals o Only the manufacturer or a technician trained by the manufacturer may adjust or repair reducing and admission valves, regulators, and alarms
• Only the respirator manufacturer’s NIOSH-approved parts may be used • The manufacturer’s recommendations and specifications for the type and extent of repairs to be performed must be followed
If City employees use SCBAs or SARs, then the City will ensure that the air or other breathing gases supplied are “high purity.” The standard provided the following performance standards (the specific technical details are beyond the scope of this plan).
• Compressed air and other gases must meet applicable quality standards:
o Oxygen must meet the requirements of the United States Pharmacopeia o Compressed breathing air must meet at least the requirements for “Grade D” breathing air described in ANSI/Compressed Gas Association Commodity Specification for Air, G7.1-1989 • Cylinders and compressors must meet applicable technical standards • Breathing air couplings in the workplace must be incompatible with outlets for non-respirable work site air, and employees must not introduce asphyxiating substances into breathing air lines • If City respirators supply oxygen, the City will comply with applicable technical standards, and also take steps to prevent contamination by;
o Not using compressed oxygen in atmosphere-supplying respirators that previously used compressed air
o Only deliver oxygen in concentrations above 23.5% in equipment designed for oxygen service or distribution
• Breathing gas containers must be marked in accordance with the NIOSH Respirator Certification Standard (42 CFR part 84)
The City will ensure that all respirator filters, cartridges, and canisters in the workplace are labeled and color-coded with NIOSH-approved labels (as specified in 42 CFR part 84). The labels must remain in place and legible.
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The City will provide effective training to employees who are required to use respirators. The training will be:
• Comprehensive
• Understandable
• Repeated at least annually
The Respiratory Protection Standard outlines the information the City will provide. The City will ensure that each employee who is required to use a respirator can demonstrate knowledge of at least the following:
• Why is the respirator necessary
• How improper fit, usage, or maintenance can compromise the protective effect of the respirator • Limitations and capabilities of the respirator
• How to use the respirator effectively in emergency situations, including situations in which the respirator malfunctions
• How to inspect, put on, remove, use, and check the seals of the respirator • Procedures for respirator maintenance and storage
• How to recognize medical signs and symptoms that may limit or prevent the effective use of respirators
• The general requirement of Cal/OSHA’s Respirator Protection Standard The City will provide initial training to each employee before they are required to use a respirator in the workplace. However, if a new employee has received training within the last 12 months, the City is not required to provide initial training if the employee can demonstrate knowledge of the material.
The City will provide retraining under each of the following circumstances:
• When changes in the workplace or the type of respirator used render the earlier training obsolete
• Whenever “inadequacies in the employee’s knowledge or use of the respirator indicate that the employee has not retained the requisite understanding or skill.” • Whenever any other situation occurs that indicates that retraining appears necessary • At least annually (if a new employee has relied on training received before the City hired them, then the City will retrain that employee within 12 months after the date of the training they relied upon, which will be less than one year after starting to work for the City) Cal/OSHA requires that all this training be “conducted in a manner that is understandable to the employee,” but does not define how to meet this requirement.
NOTE: The Standard does not specify how training is to be performed nor its format. However, the training might include some or all of the following:
• Use of prepared materials such as audio-visual materials and slide presentations • Formal classroom instruction
• Informal discussions during safety meetings
• Training programs developed by outside entities such as unions or manufacturers
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Cal/OSHA requires the City to conduct workplace evaluations to verify that the written Respiratory Protection Program is properly implemented and to consult with employees to ensure they use their respirators correctly.
The City will conduct workplace evaluations “as necessary” to ensure that the provisions of the written Program are being implemented and that the Program remains effective. In addition to the workplace evaluations identified above, the Standard requires that the City “regularly consult” with employees who are required to wear respirators to assess their views on the effectiveness of the Respiratory Protection Program and to identify any problems. The City will correct any problems identified during these consultations. In the consultations, the City will address at least the following factors:
1. Respirator fit (including the ability to use the respirator without interfering with effective workplace performance)
2. Selection of respirators appropriate to the workplace hazards
3. Proper respirator use for the workplace conditions
4. Proper respirator maintenance
As part of the Respiratory Protection Program, the City will establish and retain written information regarding:
• Written Copy of the current Respirator Protection Program • Records of Medical Evaluations (the City will take steps to maintain medical confidentiality, such as record retention in a separate City medical unit or outside the PLHCP office) • Record of QLFTs and QNFTs administered to each employee, including o Name or identification of the employee tested
o Type of fit test performed
o Specific make, model, style, and size of respirator tested o Date of test
o Pass/Fail results for QLFTs or the fit factor, strip chart recording, or other recording of the test results for QNFTs
The City will retain fit-test records for respirator users until the next fit test is conducted. The City will make these written materials available upon request to affected employees and to Cal/OSHA for examination and copying.
NOTE: The City will also develop and use inspection checklists, job-specific training matrices, and other standardized documents to ensure thorough implementation of the Program and to demonstrate our thoroughness to Cal/OSHA inspectors.
When Cal/OSHA revised the Respiratory Protection Standard in 1998, it redesignated the prior version of the Standard, retaining it only for protection against exposure to Mycobacterium tuberculosis (TB). The City employees may be exposed to TB; therefore, the Respiratory Protection Program will contain the following elements:
• Written standard operating procedures for the selection and use of respirators • Respirator selection based on hazards to which employees are exposed • Training for respirator users on the use and limitations of respirators provided
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• Provisions for cleaning and disinfection of respirators, including after each use for any respirator used by more than one employee
• Appropriate respirator storage
• Respirator inspection during cleaning, and replacement of worn or deteriorated parts, inspection of emergency respirators at least monthly, and after each use • Appropriate respirator labeling
• “Appropriate” surveillance of work conditions, including employee exposure and stress • Regular program evaluation
• Determination of each employee’s physical ability to use a respirator and perform work prior to assignment
• Selection of a respirator from those approved by NIOSH and/or the Mine Safety and Health Administration.
Respiratory protection from wildfire smoke: Health and Safety of Employees Exposed to Wildfire Smoke
City employees may be asked to work outdoors in conditions that may expose them to wildfire smoke and other pollutants harmful to their health. Employees may decline the opportunity to perform work outdoors when they believe the conditions may be harmful to their health, without retribution from City management. The following policy meets or exceeds regulatory requirements located in Title 8 of the General Industry Safety Orders, Article 107, Section 5141.1, also known as Cal/OSHA Standard 5141 Protection from Wildfire Smoke.
When the Air Quality Index (AQI) PM2.5 is 151 or greater, and the City has a reasonable expectation that employees may experience outdoor wildfire smoke exposure for a period of 1 hour or less per shift, the City will implement the following practices:
1. Prior to each workday and shift, management will check the AQI forecast via the United States Environmental Protection Agency AirNow (U.S. EPA AirNow) and then communicate the AQI and its associated Levels of Health Concern to employees in a pre-shift huddle using the following scale:
Air Quality Index (AQI)
AQI Categories for PM2.5 Levels of Health Concern
0-50 Good
51-100 Moderate
101-150 Unhealthy for Sensitive Groups
151-200 Unhealthy
201-300 Very Unhealthy
301-500 Hazardous
2. Specific protective measures available to the employees to reduce their wildfire smoke exposure may include:
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a. Administrative Controls
i. Rotating employees between working outdoors and inside ii. Limiting the length of employee shifts
iii. Transferring employees between locations where the AQI is not as hazardous iv. Offering less strenuous work activities
v. Increase the number of rest breaks offered
b. Voluntary use of Personal Protective Equipment (PPE) – the City offers all employees exposed to wildfire smoke N95 filtering facepiece respirators. N95 respirators are offered on a voluntary basis at all times and are required when the PM2.5 AQI is 151 or greater but no more than 500. All N95 respirators are approved by the National Institute for Occupational Safety and Health (NIOSH).
3. Employees are encouraged to notify City management anytime they feel the air quality is progressively worsening during their shift and/or if they experience any adverse symptoms as a result of exposure, such as difficulty breathing, asthma attacks, chest pain, etc.
Mandatory Training
All employees, regardless of AQI levels and potential exposure to Wildfire Smoke, will receive the following training as required by Cal/OSHA Protection for Wildfire Smoke. Training will be provided in a language that is readily understandable by the employees being trained.
1. The health effects of wildfire smoke
a. Although there are many hazardous chemicals in wildfire smoke, the main harmful pollutant for people who are not very close to the fire is “particulate matter,” which is the tiny particles suspended in the air.
b. Particulate matter can irritate the lungs and cause persistent coughing, phlegm, wheezing, or difficult breathing. Particulate matter can also cause more serious problems, such as reduced lung function, bronchitis, worsening of asthma, heart failure, and early death.
c. People over 65 and people who already have heart and lung problems are the most likely to suffer from serious health effects.
d. The smallest and usually the most harmful particulate matter is called PM2.5, they have a diameter of 2.5 micrometers or smaller.
2. The right to obtain medical treatment without fear of reprisal a. The City shall allow any employee who shows signs of injury or illness due to wildfire smoke exposure to seek medical treatment and may not punish affected employees for seeking such treatment.
b. The City shall also have effective provisions made in advance for prompt medical treatment of employees in the event of serious injury or illness caused by wildfire smoke exposure.
3. How employees can obtain the current Air Quality Index (AQI) for PM2.5 a. Various government agencies monitor the air at locations throughout California and report the current AQI for those places. The AQI measures how polluted the air is. An AQI over 100 is unhealthy for sensitive people, and an AQI over 150 is unhealthy for everyone.
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b. Although there are AQI’s for several pollutants, Cal/OSHA Standard 5141 Protection from Wildfire Smoke only uses the AQI for PM2.5. The City program meets the standards' regulatory requirements.
c. The easiest way to find the current and forecasted AQI for PM2.5 is to go to AirNow and enter the zip code of the location where you will be working. The current AQI is also available from the U.S. Forest Service and through Local Air Districts. d. Employees who do not have access to the internet can contact their manager for the current AQI. The EPA website, EnviroFlash, can send daily and forecast AQIs via text or email for specific cities or ZIP codes.
4. The requirements in Cal/OSHA Standard 5141 Protection from Wildfire Smoke a. If an employee may be exposed to wildfire smoke, the City is required to find out the current AQI applicable to the worksite. If the current AQI for PM2.5 is 151 or more, the City is required to:
i. Check the current AQI prior to each shift and periodically during each shift ii. Provide training
iii. Lower employee exposures
b. Provide respirators and encourage their use.
5. The City maintains a two-way communication system.
a. The City shall alert employees when the air quality is harmful and what protective measures are available to those employees who may be exposed. b. The City encourages employees to inform their manager if they notice the air quality is getting worse, or if they are suffering from any symptoms due to the air quality, without fear of reprisal.
c. The City’s communication system includes:
i. Direct communication between employees and their manager prior to commencing work activities.
ii. Using company email.
iii. Texting and/or telephone conversations.
6. The City’s methods to protect employees from wildfire smoke when the AQI for PM2.5 is 151 or greater include:
a. Locating work in enclosed structures or vehicles where the air is filtered, if at all possible.
b. Changing procedures, such as moving workers to a place with a lower current AQI for PM2.5, if possible.
c. Reducing the time that an employee is exposed to outdoor smoke. d. Increasing rest time and frequency, and providing a rest area with filtered air if possible. e. Reducing the physical intensity of the work to help lower the breathing and heart rates.
7. The importance, limitations, and benefits of using a respirator when exposed to wildfire smoke. a. Respirators can be an effective way to protect employee health by reducing exposure to wildfire smoke when they are properly selected and worn. b. Respirator use can be beneficial even when the AQI for PM2.5 is less than 151 to provide additional protection.
c. When the current AQI for PM2.5 is 151 or greater, the City shall provide affected employees with a proper NIOSH-approved N95 Respirator for voluntary use.
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d. Mandatory use of the N95 NIOSH-approved respirator is required anytime the AQI PM2.5 is 500 or greater.
e. N95 Respirators will be discarded at the end of each shift, and a new N95 Respirator will be provided at the beginning of each shift, as needed, for affected employees.
Respirator Use Precautions
The City requires that the following precautions be followed by all employees exposed to Wildfire Smoke and/or issued an N95 Respirator.
A. Only NIOSH-approved respirators certified for protection against the specific air contaminants at the workplace will be issued. In the case of wildfire smoke exposure, this means a NIOSHapproved N95 Respirator.
B. A label or statement of certification should appear on the respirator or respirator packaging. It will list the respirator's intended use (e.g., particulates).
C. Surgical masks or items worn over the nose and mouth, such as scarves, T-Shirts, and bandannas, are completely unacceptable and will not be used as PPE to protect the employee from exposure to wildfire smoke. The N95 filtering facepiece respirator is the minimum level of protection for wildfire smoke.
D. Read and follow the manufacturer’s instructions on the respirator’s use, maintenance, cleaning, and care, along with any warnings regarding the respirator’s limitations.
E. The manufacturer’s instructions for medical evaluations, fit testing, and shaving must also be followed. These are not required for voluntary use (e.g., AQI PM2.5 is 151 or greater but no greater than 500).
F. Do not wear respirators in areas where the air contains contaminants for which the respirator is not designed. A respirator designed to filter particles will not protect employees against gases or vapors, and it will not supply oxygen.
G. Employees should keep track of their respirators so that they do not mistakenly use someone else’s respirator.
H. Employees who have a heart or lung problem should consult with their doctor before using a respirator to see if it is safe to do so.
I. How to properly put on, use, and maintain the respirators provided by the City. Also referred to as “donning and doffing.”
a. To get the most protection from a respirator, there must be a tight seal around the face.
A respirator will provide much less protection if facial hair interferes with the seal.
Therefore, employees must be clean-shaven to wear a respirator. b. The proper way to put on a respirator depends on the type and model of the respirator. c. For N95 or other filtering facepiece respirator masks that are made of filter material:
i. Place the mask over the nose and under the chin, with one strap placed below the ears and one strap above.
ii. Pinch the metal part (if there is one) of the respirator over the top of the nose so it fits securely.
iii. Check how well it seals to the face by following the manufacturer’s instructions for user seal checks.
iv. Adjust the respirator if air leaks between the seal and the face. The more air leaks under the seal, the less protection the user receives.
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v. Respirator filters should be replaced if they get damaged, deformed, dirty, or difficult to breathe through. N95 respirators will be discarded at the end of the day or after use.
vi. The City will provide replacements prior to each shift as needed.
COVID HAZARD POLICY
Under the IIPP hazard assessment requirements, exposure to COVID-19 has been identified as a potential hazard in our workplace. Therefore, infection control measures as directed in the Cal/OSHA mandatory guidance have been developed and implemented.
Responsibilities
Department Heads, Supervisors, and employees have the responsibility for:
• Implementing the infection control measures as outlined in this policy • Ensuring the outlined sanitation and disinfection efforts are conducted • Conducting regular inventories to ensure all needed supplies and personal protective equipment (PPE) are available
• Making certain COVID training is conducted and documented for all employees • Ensuring the City is aware of, and complying with, the COVID employee requirements in the Families First Coronavirus Response Act.
Department Heads & Supervisors
Department Heads and Supervisors are responsible for implementing and maintaining the infection control measures in their work areas. They are responsible for answering employee questions and setting a good example by following the guidance in this policy.
Employees
All employees are responsible for understanding and following infection control measures and for asking questions when directions are unclear. Employees are expected to report any unsafe conditions to their supervisor.
Compliance
Our primary goal is to prevent the spread of COVID and protect our employees. All Department Heads, Supervisors, and Employees are required to strictly adhere to the infection control measures outlined in this policy. Our compliance measures include, but are not limited to, the following:
• Informing employees of these requirements in a readily understandable language • Training all employees on the infection control measures • Disciplining employees for failure to comply with the requirements in this policy.
Communication
All employees will be trained in infection control measures in a form readily understandable to all. Our communication system encourages all employees to inform their department heads and supervisors of
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any unsafe working conditions without fear of reprisal. Employees can report COVID-specific or any workplace hazards anonymously by using the EMPLOYEE PROTECTION LINE, by dialing toll-free 1-800- 576-5262, then entering our organizational code number: 10157.
Hazard Assessment & Infection Control Measures
The IIPP regulation requires the City to conduct a hazard assessment to identify, evaluate, and implement control measures whenever we are made aware of a new or previously unrecognized hazard.
It has been determined that exposure to the COVID virus is a potential hazard in our workplace.
Therefore, infection control measures as directed in the Cal/OSHA mandatory guidance have been developed and implemented.
INFECTION CONTROL MEASURES
Administrative Controls
• All sick employees will be actively encouraged to stay home. • Employees will be immediately sent home or to medical care, as needed, if they have a frequent cough, fever, difficulty breathing, chills, muscle pain, headache, sore throat, or recent loss of taste or smell.
• Employees who are out with fever or acute respiratory symptoms are not allowed to return to work until both of the following conditions have been met for at least 24 hours:
o Fever-Free: The employee’s individual temperature must remain below 100.4°F (37.8°C) without the use of any fever-reducing medications (such as acetaminophen or ibuprofen).
o Symptom Improvement: Overall respiratory symptoms (e.g., cough, shortness of breath, sore throat) must be significantly improved, and the employee must feel well enough to perform their duties.
• Employees who return to work following an illness are required to report any recurrence of symptoms.
• Employees will be advised of any non-essential travel requirements.
Physical Distancing
• Physical distancing will be practiced by using video or telephonic meetings when possible. • A distance of at least 6 feet between persons will be maintained at the workplace when possible.
• Shared workspaces (desks, offices, and cubicles) and work items (phones, computers, other work tools and equipment) will be avoided when possible. If workplaces and work items must be shared, they will be cleaned and disinfected before and after use.
Face Covering
Employees will be provided with cloth face covers or encouraged to use their own whenever they are in workplaces with other people. Cloth face coverings are not PPE, but when combined with physical distancing of at least 6 feet, may help prevent asymptomatic infected persons from unknowingly spreading COVID.
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Cleaning & Disinfection
Procedures have been established to routinely clean and disinfect commonly touched objects and surfaces such as elevator buttons, handrails, copy machines, faucets, and doorknobs. The City has provided time in the work day to facilitate cleaning and disinfection. Surfaces are cleaned with soap and water prior to disinfection. These procedures should include:
• Using disinfectants that are EPA-approved for use against the virus that causes COVID. • Providing EPA-registered disposable wipes for employees to wipe down commonly used surfaces before use.
• Following the manufacturer’s instructions for all cleaning and disinfection products (e.g., safety requirements, PPE, concentration, contact time).
• Ensuring there are adequate supplies to support cleaning and disinfection practices.
Confirmed Cases of Employee Exposure to COVID
If an employee is confirmed to have a COVID infection, the following measures will be taken:
• Inform employees of their possible exposure to COVID in the workplace, but maintain confidentiality as required by the Americans with Disabilities Act (ADA) and the California Department of Fair Employment and Housing.
• Temporarily close the general area where the infected employee worked until cleaning is completed.
• Conduct deep cleaning of the entire general area where the infected employee worked and may have been, including breakrooms, restrooms and travel areas, with a cleaning agent approved for use by the EPA against coronavirus. Ideally, the deep cleaning should be performed by a professional cleaning service.
o Any person cleaning the area will be equipped with the proper PPE for COVID disinfection (disposable gown, gloves, eye protection, mask, or respirator, if required) in addition to PPE required for cleaning products.
Engineering Controls for Customer Service Areas
For employees who have frequent contact with the public, the following measures will be implemented that take into account the possibility that the public is a possible contamination source, including:
• Conducting even more frequent cleaning and disinfection of surfaces touched by the public, such as credit card machines, touch screens, doorknobs, etc. • Where feasible, employees who have frequent interaction with the public will be protected with engineering controls such as Plexiglas screens, tables or other physical barriers, or spatial barriers of at least six feet.
• If exposures to the general public cannot be eliminated with engineering controls, customers will be required or encouraged to wear face coverings and maintain physical distancing. • Hand sanitizer stations will be provided, and employees will be encouraged to frequently wash their hands with soap and water for 20 seconds.
• Physical distancing will be enforced by limiting the number of customers in the space, where feasible.
• Disposable gloves will be provided to employees who handle items touched by the public.
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Hazard Correction
Any reported COVID-related unsafe or unhealthy work conditions, practices, or procedures will be investigated and, if warranted, corrected in a timely manner.
Accident/Incident Investigations
Accident/Incident investigations for potentially work-related COVID illnesses will be conducted as required by Cal/OSHA.
Cal/OSHA COVID-19 Guidance and Resources
As of February 3, 2026, there will no longer be a specific set of regulatory requirements relating to COVID-19 prevention in the workplace.
Employers will still be required to maintain a safe and healthful place of employment as required by Labor Code Section 6400, and must establish, implement, and maintain an effective Injury and Illness Prevention Program (IIPP) as required by Title 8, California Code of Regulations, Section 3203 Training
All employees will receive training in a language that is readily understandable to them. Training will include a review of the IIPP COVID policy and the following topics:
• General description of COVID, symptoms, when to seek medical attention, how to prevent its spread, and the employer’s procedures for preventing its spread at the workplace. • How an infected person can spread COVID to others even if they are not sick. • How to prevent the spread of COVID by using cloth face covers, including:
o CDC guidelines on wearing face coverings when around other persons. o How cloth face covers can help protect persons around the user when combined with physical distancing and frequent hand washing.
o Information that cloth face covers are not protective equipment and do not protect the person wearing a cloth face cover from COVID.
o Instructions on washing and sanitizing hands before and after using face coverings, which should be washed after each shift.
• Cough and sneeze etiquette.
• Washing hands with soap and water for at least 20 seconds after interacting with other persons and after contacting shared surfaces or objects.
• Avoiding sharing personal items with co-workers (i.e., dishes, cups, utensils, towels). • Providing tissues, a no-touch disposal trash can, and hand sanitizer for use by employees. • Safety using cleaners and disinfectants, which includes:
o The hazards of the cleaners and disinfectants used at the worksite. o Wearing PPE (such as gloves).
o Ensuring cleaners and disinfectants are used in a manner that does not endanger employees.
Record Keeping
All COVID-related training records, related training records, inspections, and investigations will be maintained as outlined in our IIPP Recordkeeping section.
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SECTION 13 – BLOODBORNE PATHOGENS POLICY
The City has developed and implemented the following Bloodborne Pathogens Policy, which addresses Exposure Response, Prevention and Control, and Training.
Complete an exposure distribution analysis that contains the following:
• A list of all job classifications in which all employees have occupational exposure; • A list of job classifications in which some employees have occupational exposure; and • A related list of all tasks and procedures, or groups of closely related tasks and procedures, with occupational exposure performed by employees in job classifications listed in the second dashed point.
NOTE: This exposure determination will be made without regard to the use of PPE.
This written Exposure Control Plan is designed to eliminate or minimize employee exposure. Our plan verifies that the Exposure Control Plan contains the following elements:
• Exposure determination, related to job classifications; • The schedule and implementation process for:
1. Compliance procedures;
2. Hepatitis-B vaccination and post-exposure evaluation and follow-up;
3. Communication of hazards to employees; and
4. Record keeping.
• Procedure to evaluate circumstances surrounding exposure incidents, as required. (Appendix K) • Effective procedures for the following:
5. Identifying currently available engineering controls and selecting appropriate controls for the procedures performed by employees in their work areas or departments;
6. Gathering information required by the Sharps Injury Log
7. Periodic determination of the frequency of use of the types and brands of sharps involved in exposure incidents documented on the sharps’ injury log;
8. Documenting patient safety determinations made regarding exceptions for controls for needle systems, needle devices, and non-needle sharps; and
9. Obtaining the active involvement of employees in reviewing and updating the Exposure Control Plan with respect to the procedures performed by employees in their respective work areas or departments.
2. Determine if the Exposure Control Plan is reviewed and updated as follows, at least annually and whenever necessary:
• To reflect new or modified tasks and procedures that affect occupational exposures; • If sharps are used, to reflect progress in implementing the use of needleless systems and sharps with engineered sharps injury protection;
• To reflect new or revised employee positions that have occupational exposures; • To review and evaluate any exposure incidents that have occurred since the previous update; and
• To review and respond to information indicating that the Exposure Control Plan is deficient in any area.
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• Verify and ensure that a copy of the Exposure Control Plan is accessible to employees. • Ensure that the Exposure Control Plan is made available for examination and copying by Cal/OSHA or NIOSH, upon request.
• Verify that we use engineering and work practice controls for needleless systems, needle devices, and non-needle sharps.
• Ensure that the worksite is maintained in a clean and sanitary condition. • Provide adequate PPE when occupational exposure remains after use of engineering and work practice controls.
• Provide gloves when it can be reasonably anticipated that the employee may have hand contact with blood, OPIM, mucous membranes, and non-intact skin; when performing vascular access procedures; and when handling or touching contaminated items or surfaces. • Provide masks, eye protection, face shields and respirators as required. • Provide protective clothing when there is occupational exposure. • Verify that contaminated sharps are handled in certain ways. • Provide hand-washing facilities that are readily accessible to employees. • Implement safety precautions for stowage, transport, shipping, and other handling of blood and OPIM and of contaminated equipment.
• Establish and maintain a Sharps Injury Log.
• Ensure that their regulated wastes are properly handled. • Ensure that contaminated laundry is properly handled. • Make Hepatitis B vaccinations available to all employees who have occupational exposure. • Make Hepatitis B post-exposure follow-up available to all employees who have occupational exposure.
• The City will provide proper information to the health care professional. • The City will adequately communicate possible hazards of exposure to bloodborne pathogens. • The City will adequately train and inform our employees of the hazards of exposure to bloodborne pathogens.
• Ensure trainers are knowledgeable in the subject matter covered by the training. • Maintain accurate medical and training records for each employee with occupational exposure.
Universal Precautions
The City has established the use of “universal precautions,” general engineering controls, and work practice controls to prevent exposure.
• Each Department Head will review employee work practices to verify that “universal precautions” are observed to prevent contact with blood or OPIM. Under circumstances in which differentiation between body fluid types is difficult or impossible, verify that all body fluids are considered OPIM.
• Verify that engineering and work practice controls are used to eliminate or minimize employee exposure.
• Ensure that all procedures involving blood or OPIM are performed in a manner that minimizes splashing, spraying, spattering, and the generation of droplets of these substances. • Determine if engineering controls and work practice controls are examined and maintained or replaced on a regular schedule to ensure their effectiveness.
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Certain work practices are prohibited during employment with the City. Each Department head or designee will ensure that the employees' work practices adhere to the following:
• Shearing or breaking of contaminated needles and other contaminated sharps is prohibited. • Contaminated sharps are not bent, recapped, or removed from devices. o EXCEPTION: Contaminated sharps may be bent, recapped, or removed from devices if the procedure is performed using a mechanical device or a one-handed technique, and the employer can demonstrate that no alternative is feasible or that such action is required by a specific medical or dental procedure.
• Sharps that are contaminated with blood or OPIM are not stored or processed in a manner that requires employees to reach by hand into the containers where these sharps have been placed. • Disposable sharps are not reused.
• Broken glassware that may be contaminated is not picked up directly with the hands and is cleaned up using mechanical means, such as a brush and dustpan, tongs, or forceps. • The contents of sharps containers are not accessed unless properly reprocessed or decontaminated.
• Sharps containers are not opened, emptied, or cleaned manually or in any other manner that would expose employees to the risk of sharps injuries.
• Mouth pipetting/suctioning of blood or OPIM is prohibited, except as required by properly trained emergency personnel.
• Eating, drinking, smoking, applying cosmetics or lip balm, and handling contact lenses are prohibited in work areas where there is a reasonable likelihood of occupational exposure. • Food and drink are not kept in refrigerators, freezers, shelves, cabinets, or on countertops or benchtops where blood or OPIM are present.
The City will use engineering and work-practice controls for needless systems, needle devices, and nonneedle sharps. Each Department Head or designee will ensure compliance with the following requirements:
1. Needless systems are used to:
o Withdraw body fluids after initial venous or arterial access is established; o Administer medications or fluids; and
o Conduct any other procedure involving the potential for an exposure incident for which a needless system is available as an alternative to the use of needle devices.
2. If needless systems are not used, needles with engineered sharps injury protection (needle devices) are used to:
o Withdraw body fluids;
o Access a vein or artery;
o Administer medication or fluids; and
o Conduct any other procedure involving the potential for an exposure incident for which a needle device with engineered sharps injury protection is available.
3. If sharps other than needle devices (non-needle sharps) are used, these items include engineered sharps injury protection.
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Exceptions: The following exceptions apply to the engineering controls listed above:
o Market Availability: The engineering control is not required if it is not available in the marketplace.
o Patient Safety: The engineering control is not required if a licensed healthcare professional directly involved in a patient’s care determines, in the reasonable exercise of clinical judgment, that use of the engineering control will jeopardize the patient’s safety or the success of a medical, dental, or nursing procedure involving the patient.
The determination will be documented within the exposure plan. o Safety Performance: The engineering control is not required if the City can demonstrate by means of objective product evaluation criteria that the engineering control is not more effective in preventing exposure incidents than the alternative used by the employer.
o Availability of Safety Performance information: The engineering control is not required if the City can demonstrate that reasonably specific and reliable information is not available on the safety performance of the engineering control for the City’s procedures, and that the City is actively determining by means of objective product evaluation criteria whether use of the engineering control will reduce the risk of exposure incident occurring in the City’s workplace.
4. The City will ensure that the worksite is maintained in a clean and sanitary condition. o Employees will ensure that the worksite is maintained in a clean and sanitary condition. o Department Heads or designees will verify that worksites have determined and implemented an appropriate written schedule for cleaning and a method of decontamination based on the location within the facility, type of surface to be cleaned, type of soil present, and tasks or procedures being performed in the area. o Employees will ensure that contaminated work surfaces are decontaminated with an appropriate disinfectant immediately, or as soon as feasible, when:
Any spill of blood or OPIM has occurred;
Surfaces are overtly contaminated;
After completion of procedures, and
At the end of the work shift, if the surface may have been contaminated; At the end of the work shift, the surface may have been contaminated since the last cleaning.
o Employees will ensure that all equipment and environmental working surfaces are cleaned and decontaminated after contact with blood or OPIM, no later than the end of the shift, unless required more frequently as provided in the preceding bullet points. o Employees will verify that protective coverings, such as plastic wrap, aluminum foil, or imperviously backed absorbent paper used to cover equipment and environmental surfaces, are removed and replaced as soon as feasible when they become overtly
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contaminated, or at the end of the work shift if they may have become contaminated during the shift.
o Employees will verify that all bins, pails, cans, and similar receptacles intended for reuse that have a reasonable likelihood of becoming contaminated with blood or OPIM are inspected and decontaminated on a regular schedule and cleaned and decontaminated immediately or as soon as feasible upon visible contamination.
5. The City will provide adequate PPE when occupational exposure remains after use of engineering and work practice controls.
o When there is occupational exposure, Department Heads or their designee will verify that the proper PPE is provided at no cost to the employee, including appropriate PPE such as gloves, laboratory coats, face shields, masks, eye protection, mouthpieces, resuscitation bags, pocket masks, or other ventilation devices.
Note: PPE is considered “appropriate” only if it does not permit blood or OPIM to pass through to or reach the employee’s work clothes, street clothes, undergarments, skin, eyes, mouth, or other mucous membranes under normal conditions of use and for the duration of time that the protective equipment will be used.
o Department Heads or their designee will ensure that appropriate PPE in the appropriate sizes is readily accessible at the worksite or is issued to employees. o Department Heads or their designee will determine if hypoallergenic gloves, glove liners, powderless gloves, or other similar alternatives are readily accessible to those employees who are allergic to the gloves normally provided. o Department Heads, Supervisors, Employees, or designee with ensure that employees use appropriate PPE, unless the individual can show that the employee temporarily and briefly declined to use PPE when, under rare and extraordinary circumstances, it was the employee’s professional judgement that in the specific instance its use would have prevented the delivery of health care or public safety services, or would have posed an increased hazard to the safety of the worker or co-worker(s). When the employee makes this judgment, the circumstances will be investigated and documented to determine whether changes can be made to prevent similar occurrences in the future. o Department Heads, Supervisors, or designees will verify that employee(s) clean, launder, and dispose of the required PPE at no cost to the employee. o Department Heads, Supervisors, or designees will verify that employee(s) repair or replace PPE as needed to maintain its effectiveness at no cost to the employee. o Employees will determine if a garment is penetrated by blood or OPIM, and the garment will be removed immediately or as soon as feasible.
o Employees will verify that all PPE is removed prior to leaving the work site. o When PPE is removed, employees will determine whether it is placed in an appropriately designated area or container for storage, washing, decontamination, or disposal.
6. The City will provide gloves when it can be reasonably anticipated that the employee may have hand contact with blood, OPIM, mucous membranes, and non-intact skin; when performing vascular access procedures; and when handling or touching contaminated items or surfaces.
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o Department Heads, Supervisors, Employees, or designee will verify that gloves are worn when it can be reasonably anticipated that the employee may have hand contact with blood, OPIM, mucous membranes, and non-intact skin, and when performing vascular access procedures, or when handling or touching contaminated items or surfaces. o Department Heads, Supervisors, Employees, or designee will verify that gloves are replaced or decontaminated as required:
Disposable (single-use) gloves, such as surgical or examination gloves, will be replaced as soon as is practical when contaminated, or as soon as is feasible if they are torn, punctured, or when their ability to function as a barrier is compromised. Disposable (single-use) gloves will not be washed or decontaminated for reuse.
Utility gloves may be decontaminated for reuse if the integrity of the glove is not compromised. However, they will be discarded if they are cracked, peeling, torn, punctured, or otherwise deteriorated, or if their ability to function as a barrier is compromised.
o Department Heads, Supervisors, Employees, or designee will verify that all containers for contaminated sharps are:
Rigid;
Puncture resistant;
Leak-proof on the sides and bottom;
Portable, if portability is necessary to ensure easy access by the user; and Labeled in accordance with 8 CCR 5193(g)(1)(A)(2) (see paragraph 3.1) o Employees will ensure discarded sharps are not reused and that the sharps container is closable and sealable so that, when sealed, the container is leak-resistant and incapable of being reopened without great difficulty.
7. The City will provide handwashing facilities that are readily accessible to employees. o Department Heads, Supervisors, Employees, or designees will verify that proper handwashing facilities are readily accessible to employees. o When it is not feasible to provide hand-washing facilities, the City will provide either an appropriate antiseptic hand cleanser in conjunction with clean cloth or paper towels or antiseptic towelettes. When antiseptic hand cleansers or towelettes are used, hands will be washed with soap and running water as soon as feasible. o Employees will ensure that they wash their hands immediately or as soon as feasible after removal of gloves or other PPE.
o Employees will ensure that they wash their hands and any other skin with soap and water, or flush mucous membranes with water immediately or as soon as feasible following contact of such body areas with blood or OPIM.
8. The City will implement safety precautions for stowage, transport, shipping, and other handling of blood and OPIM and of contaminated equipment.
o Department Heads, Supervisors, and Employees will verify that all specimens of blood or OPIM are placed in containers that prevent leakage during collection, handling, processing, storage, transport, or shipping, and that conform to the guidelines below:
The container for storage, transport, or shipping is labeled or color-coded and closed prior to being stored, transported, or shipped.
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Note: When a facility uses universal precautions for handling all specimens, specimen labeling/colorcoding is not required, provided containers are clearly identifiable as containing specimens. This exemption applies only while the specimens/containers remain within the facility. Labeling or colorcoding is required when such specimens/containers leave the facility. If outside contamination of the primary container occurs, the primary container will be placed within a secondary container that prevents leakage during handling, processing, storage, transport, or shipping, and labeled or color-coded according to the requirements.
If the specimen could puncture the primary container, the primary container will be placed within a puncture-resistant secondary container that also meets the above characteristics.
o Determine if equipment that may become contaminated with blood or OPIM is examined prior to servicing or shipping and is decontaminated as necessary.
Alternatively, the City can demonstrate that decontamination is not feasible or will interfere with a manufacturer’s ability to evaluate the device's failure. Ensure compliance with the following requirements:
A readily observable label will be attached to the equipment stating which portions remain contaminated.
Information about remaining contamination is conveyed to all affected employees, the servicing representative, and/or the manufacturer prior to handling, servicing, or shipping so that appropriate precautions can be taken.
9. The City will establish and maintain a Sharps Injury Log. o Department Heads, Supervisors, and employees will record each exposure incident involving a sharp. The record will be forwarded to the identified Designated Infection Control Officer (DICO).
o The DICO will ensure that any exposure incident is recorded in the log within 14 days of the date the incident is reported.
o Department Heads, Supervisors, and employees will verify that the information recorded includes all of the following, if known or reasonably available:
Date and time of the exposure incident;
Type and brand of sharp involved in the exposure incident; Description of the exposure incident, including:
• Job classification of the exposed employee;
• Department or work area where the exposure incident occurred; • Procedure being performed by the exposed employee at the time of the incident;
• How the incident occurred;
• The body part involved in the exposure incident;
• If the sharp had engineered sharp injury protection, whether or not the protective mechanism was activated, and whether the injury occurred before the protective mechanism was activated, during activation of the mechanism, or after activation of the mechanism, if applicable;
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• If the sharp had no engineered sharps injury protection, the injured employee’s opinion as to whether and how such a mechanism could have prevented the injury; and
• The employee’s opinion about whether any engineering, administrative, or work practice control could have prevented the injury.
10. The City will ensure that its regulated wastes are properly handled. o Department Heads, Supervisors, and Employees will ensure that the handling, storage, treatment, and disposal of all regulated wastes are in accordance with other applicable federal, state, or local regulations.
o When moving containers of contaminated sharps from the area of use for the purpose of disposal, determine if proper procedures are followed:
Containers will be closed immediately prior to removal or replacement to prevent spillage or protrusion of contents during handling, storage, transport, or shipping.
Containers will be placed in a secondary container if leakage is possible. The secondary container will be:
• Closeable;
• Constructed to contain all contents and prevent leakage during handling, storage, transport, or shipping; and
• Labeled according to requirements.
o Department Heads, Supervisors, and Employees will verify that other regulated wastes are placed in containers that are:
Closeable;
Constructed to contain all contents;
Labeled and color-coded in accordance with requirements; Closed prior to removal to prevent spillage or protrusion of contents during handling, storage, transport, or shipping.
o If contamination of the regulated waste container occurs outside, verify that it is placed in a secondary container. The secondary containers will be:
Closeable;
Constructed to contain all contents and prevent leakage of fluids during handling, storage, transport, and shipping;
Labeled or color-coded in accordance with requirements Closed prior to removal to prevent spillage or protrusion of contents during handling, storage, transport, or shipping.
11. The City will ensure that contaminated laundry is properly handled. o Department Heads, Supervisors, and Employees will determine whether contaminated laundry is handled as little as possible with a minimum of agitation, and in accordance with the following:
Contaminated laundry is bagged or containerized at the location where it was used, but is not sorted or rinsed out in that location. Contaminated laundry is placed and transported in bags or containers labeled or color-coded. When a facility uses universal precautions for the handling of all
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soiled laundry, alternative labeling or color-coding is sufficient if it enables all employees to recognize that the containers require compliance with universal precautions.
Whenever contaminated laundry is wet and presents a reasonable likelihood of soak-through or leakage from the bag or container, the laundry is placed and transported in bags or containers that prevent soak-through and/or leakage of fluids.
o Department Heads, Supervisors, and Employees will review work practices to ensure that employees who have contact with contaminated laundry wear protective gloves and other appropriate PPE.
o If it is determined to better suit the specific City Department to ship contaminated laundry offsite to a secondary facility that does not utilize universal precautions in its handling of all laundry, Department Heads, Supervisors, and Employees will verify that the contaminated laundry is placed in bags or containers that are labeled or color-coded (8 CCR 5193(d)(3)(J)(3)).
Hepatitis B Vaccination, Bloodborne Pathogen Post-Exposure Evaluation, and Follow-up
1. The City will make Hepatitis B vaccinations available to all employees who have occupational exposure.
a. Each City Department will determine if the City must make available the Hepatitis-B vaccine and vaccination series to all employees in their Department who have an occupational exposure, and conduct post-exposure evaluation and follow-up for all employees who have had an exposure incident. The Department Head or designee will verify that all medical evaluations and procedures, including the Hepatitis-B vaccine and vaccination series, and post-exposure evaluation and follow-up, including prevention, are:
i. Made available at no cost to the employee;
ii. Made available to the employee at a reasonable time and place; iii. Performed by or under the supervision of a licensed physician; or iv. Under the supervision of another licensed health care professional; and v. Provided according to the recommendations of the US Public Health Service (USPHS) current at the time these evaluations and procedures take place. vi. All laboratory tests are conducted by an accredited laboratory at no cost to the employee.
vii. Not required to have a pre-screening as a prerequisite for an employee receiving a Hepatitis-B vaccination.
viii. Made available after the employee has received the training required, and within 10 working days of initial assignment to all employees who have occupational exposure, unless the employee has previously received the complete Hepatitis-B vaccination series, or antibody testing has revealed that the employee is immune, or the vaccine is contraindicated for medical reasons, or the employee declines vaccination in accordance with the following reasons:
1. The employee who declines to accept the Hepatitis B vaccination offered by the City signs a statement to that effect. If routine booster dose(s) of the
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Hepatitis B vaccine are recommended by the USPHS at a future date, such booster dose(s) will be made available.
2. If the employee initially declines the Hepatitis-B vaccination but at a later date decides to accept the vaccination, the City will provide the Hepatitis-B vaccination at that time.
NOTE: HEPATITIS-B VACCINATION DECLINATION (MANDATORY) STATEMENT I understand that due to my occupational exposure to blood or OPIM, I may be at risk of acquiring Hepatitis-B virus (HBV) infection. I have been given the opportunity to be vaccinated with the Hepatitis-B vaccine at no charge to myself. However, I decline the Hepatitis B vaccination at this time. I understand that by declining this vaccine, I continue to be at risk of acquiring Hepatitis-B, a serious disease. If, in the future, I continue to have occupational exposure to blood or OPIM and I want to be vaccinated with the Hepatitis-B vaccine, I can receive the vaccination series at no charge to me.
2. The City will make Hepatitis B post-exposure follow-up available to all employees who have occupational exposure.
a. Following a report of an exposure incident, the City will immediately provide a confidential medical evaluation and follow-up to the exposed employee, including at least the following elements:
i. Documentation of the route(s) of exposure, and the circumstances under which the exposure incident occurred; and
ii. Identification and documentation of the source individual, unless the City can establish that identification is infeasible or prohibited by state or local law. b. Verify that the source individual’s blood is tested as soon as feasible and after consent is obtained in order to determine HBV and HIV infectivity. If consent is not obtained, the City will establish that legally required consent cannot be obtained. When the source individual’s consent is not required by law, the source individual’s blood, if available, will be tested and the results documented:
i. When the source individual is already known to be infected with HBV or HIV, testing for the source individual’s known HBV or HIV status need not be repeated. ii. Results of the source individual’s testing will be made available to the exposed employee, and the employee will be informed of applicable laws and regulations concerning disclosure of the identity and infectious status of the source individual. iii. Verify that the exposed employee’s blood is collected and tested for HBV, HCV, and HIV serological status as soon as feasible after consent is obtained. If the employee consents to baseline blood collection but does not give consent at the time for HIV serologic testing, the sample will be preserved for at least 90 days. If, within 90 days of the exposure incident, the employee elects to have the baseline sample tested, such testing will be done as soon as feasible.
iv. Verify that the infected employee receives proper treatment:
1. Utilization of post-exposure prophylaxis, when medically indicated, as recommended by the USPHS;
2. Counseling; and
3. Evaluation of reported illnesses.
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3. The City will provide certain information to the health care professional. The following information is provided to the health care professional:
a. The health care professional responsible for the employee’s Hepatitis B vaccination is provided a copy of 8 CCR 5193.
b. The health care professional evaluating an employee after an exposure incident is provided with the following information:
i. A copy of these regulations;
ii. A description of the exposed employee’s duties as they relate to the exposure incident;
iii. Documentation of the route(s) of exposure and circumstances under which exposure occurred;
iv. Results of the source individual’s blood testing, if available; and v. All medical records relevant to the appropriate treatment of the employee, including their vaccination status, which is the DICO’s responsibility to maintain. c. The City will obtain and provide the employee with a copy of the evaluating health care professional’s written opinion within 15 days of completing the evaluation. d. The City will verify if the health care professional’s written opinion for the Hepatitis-B vaccination is limited to whether the Hepatitis B vaccination is indicated for an employee and if the employee has received the vaccination.
e. The City will verify the health care professional’s written opinion for post-exposure evaluation and follow-up is limited to the following only:
i. The employee has been informed of the results of the evaluation. ii. The employee has been told about any medical conditions resulting from exposure to blood or OPIM that require further evaluation or treatment. f. The City will verify that all other findings or diagnoses remain confidential and are not included in the written report.
Hazard Communication, Training, and Recordkeeping for Bloodborne Pathogens The City will adequately communicate the possible hazards of exposure to bloodborne pathogens.
Department Heads, Supervisors, and Employees should determine:
1. If warning labels are affixed to containers of regulated wastes, refrigerators, and freezers containing blood or OPIM, and other containers used to store, transport, or ship blood or OPIM.
Labels required include the internationally recognized biohazard symbol.
2. If these labels are fluorescent orange or orange-red, or predominantly so, with lettering and symbols in a contrasting color.
3. If labels are fixed as close as feasible to the container by string, wire, adhesive, or other method that prevents their loss or unintentional removal:
a. Red bags or red containers will be substituted for labels. b. Labels required for contaminated equipment will state which portions of the equipment remain contaminated.
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NOTE: Containers of blood, blood components, or blood products that are labeled as to their contents and released for transfusion or other clinical use are exempt from the labeling requirements. Individual blood or OPIM containers placed in a labeled container during storage, transport, shipment, or disposal are also exempt from labeling requirements. Also, decontaminated regulated wastes need not be labeled or color-coded.
The City will adequately train and inform its employees of the hazards of exposure to bloodborne pathogens.
• Department Heads and Supervisors will ensure that all their employees with occupational exposure participate in a training program provided to them at no cost and conducted during working hours.
• Department Heads and Supervisors will verify that materials used are appropriate in content and vocabulary to employees’ education level, literacy, and language. • Department Heads, Supervisors, and Employees will verify that training is provided as follows:
o At the time of initial assignment to tasks where occupational exposure may take place; o At least annually thereafter; and
o Additional training when changes (such as the introduction of new engineering, administrative, or work practice controls, the modification of tasks or procedures, or the institution of new tasks or procedures) affect the employee’s occupational exposure. • Department Heads, Supervisors, and Employees will verify that the training program contains, at a minimum, the following elements:
o An accessible copy of the regulatory text of the standard, if made available, and an explanation of its contents are provided: (supply copies of the City’s policy and supplemental forms)
o A general explanation of the epidemiology and symptoms of bloodborne diseases; o An explanation of the modes of transmission of bloodborne pathogens; o An explanation of the City’s exposure control plan and the means by which the employee can obtain a copy of the written plan;
o An explanation of the methods for recognizing tasks and other activities that may involve exposure to blood or OPIM;
o An explanation of the use and limitations of methods that will prevent or reduce exposure, including appropriate engineering controls, work practices, and PPE; o Information on the types, proper use, location, removal, handling, decontamination, and disposal of PPE;
o An explanation of the basis for the selection of PPE; o Information on the Hepatitis-B vaccine, including information on its efficacy, safety, method of administration, the benefits of being vaccinated, and that the vaccine and vaccination will be offered free of charge;
o Information on the appropriate actions to take and persons to contact in an emergency involving blood or OPIM;
o An explanation of the procedure to follow if an exposure incident occurs, including the way to report the incident, the medical follow-up that will be made available, and the procedure to record the incident on the Sharps Injury Log; o Information on the post-exposure evaluation and follow-up that the City is required to provide for the employee following an exposure incident;
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o An explanation of the signs and labels, and/or color coding; and o An opportunity for interactive questions and answers with the person conducting the training session.
• Department Heads and Supervisors will ensure trainers are knowledgeable in the subject matter covered by the training.
o Department Heads and Supervisors will verify that the person conducting the training is knowledgeable in the subject matter covered by the elements contained in the training program as it relates to the specific workplace that the training will address.
The City will maintain accurate medical and training records for each employee with occupational exposure.
• The City’s designated officer will keep an accurate medical record for each employee with occupational exposure and will maintain these records for at least the duration of employment plus 30 years, in accordance with 8 CCR 3204(d)(A). The record will include the following information:
o Name and social security number of the employee;
o A copy of the employee’s Hepatitis-B vaccination status, including dates of all the Hepatitis-B vaccinations, and any medical records relative to the employee’s ability to receive vaccination as required;
o A copy of all results of examinations, medical testing, and follow-up procedures; o The City’s copy of the health care professional’s written opinion; and o A copy of the information provided to the health care professional, as required. • The City’s designated officer will ensure procedures are in place to ensure that employee medical records are kept confidential and not disclosed or reported without the employee’s express written consent to any person within or outside the workplace, except as required by 8 CCR 5193 or as may be required by law.
• Each Department Head or designee will ensure that training records are kept and maintained for each employee for three years from the date on which the training occurred. The records will include the following information:
o Dates of the training session;
o Contents or a summary of the training sessions;
o Names and qualifications of persons conducting the training; and o Names and job titles of all persons attending the training sessions. • The City’s designated officer will verify that the Sharps Injury Log is maintained for five years from the date the exposure incident occurred.
• The City’s designated officer will ensure that all records required to be maintained are made available for examination and copying by Cal/OSHA or NIOSH, upon request:
o Employee training records required by 8 CCR 5193(h) will be provided, upon request, for examination and copying to employees, to employee representatives, to Cal/OSHA, and to NIOSH.
o Employee medical records required by 8 CCR 5193(h) will be provided, upon request, for examination and copying to the subject employee, to anyone having the written consent of the subject employee, to Cal/OSHA, and to NIOSH in accordance with 8 CCR 3204.
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o The Sharps Injury Log required by 8 CCR 5193(c)(2) will be provided, upon request, for examination and copying to employees, to employee representatives, to the California Department of Health Services, to Cal/OSHA, and to NIOSH.
Attachments:
1. Program Definitions
2. Program Responsibilities
3. Exposure Determination
a. Source Individual Consent Form
b. Exposed Individual Consent Form
4. Handling Contaminated Waste Guideline
5. Contaminated Laundry Guideline
6. Bloodborne Pathogens Incident Reporting
7. Sharps Handling Guideline – Sharps Injury Log
8. Consent/Declination Forms – Vaccination Fact Sheets (Appendix J)
9. General Housekeeping Sanitation Schedule
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BLOODBORNE PATHOGENS DEFINITIONS
Bloodborne Pathogens: Means pathogenic microorganisms that are present in human blood and can cause disease in humans. These pathogens include, but are not limited to, HBV and HIV.
Note: Cal/OSHA has not explained which pathogens to consider in addition to the named ones. However, at a minimum, employees should consider those listed by OSHA in its “Enforcement Procedures for the Occupational Exposure to Bloodborne Pathogens.” These are Hepatitis C, malaria, syphilis, babesiosis, brucellosis, leptospirosis, arboviral infections, relapsing fever, Creutzfeldt-Jakob Disease, adult T-cell leukemia/lymphoma (caused by HTLV-I [Human T-Lymphoma Virus]), HTLV-I associated myelopathy, diseases associated with HTLV-II, and Viral Hemorrhagic Fever. OSHA policy makes these additional pathogens fully subject to the national BBP Standard (except provisions explicitly limited to HBV and HIV).
Occupational Exposure: Means “reasonably anticipated skin, eye, mucous membrane, or parenteral contact with blood or OPIM that may result from the performance of an employee’s duties.” Blood: Means “human blood, human blood components, and products made from human blood.” OPIM: Means a variety of human bodily fluids, including: “(1) semen, vaginal secretions, cerebrospinal fluid, synovial fluid, pericardial fluid, peritoneal fluid, amniotic fluid, saliva in dental procedures, any other body fluid that is visibly contaminated with blood, such as saliva or vomitus, and all body fluids where it is difficult or impossible to differentiate between body fluids. …”; (2) Any unfixed tissue or organ (other than intact skin) from a human being (living or dead).(3) Any of the following, if they are or may be infected with HIV, HBV, or HCV: cell or tissue cultures, organ cultures, culture medium, other solutions, blood, or tissues from experimental animals.
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BLOODBORNE PATHOGENS PERSONNEL RESPONSIBILITIES
Newman City Council: Has the ultimate responsibility and authority to (1) review the bloodborne pathogens program, and (2) approve budget(s) to appropriately implement bloodborne pathogens program elements.
City Manager: Has the responsibility to (1) act as the liaison between the day-to-day operations of the bloodborne pathogens program and the Newman City Council by providing periodic updates of the bloodborne pathogens program activity at regular meetings, and (2) allocate resources to appropriately implement the bloodborne pathogens program elements, and (3) ensure the bloodborne pathogens program is updated annually, and (4) hold everyone accountable for completing responsibilities outlined in this document.
Designated Control Officer: Is the designated bloodborne pathogens program administrator and has the responsibility to (1) assist Department Heads and Supervisors in monitoring their employees for compliance with the bloodborne pathogens program, and (2) ensure that all employees are provided training and offered Hepatitis B (HBV) vaccinations within 10 days of hire unless they have signed the declination form, and (3) coordinate an agreement with an occupational health clinic or hospital to provide HBV vaccinations and post-exposure follow-up, and (4) maintain HBV vaccination records in employee’s confidential medical file, and (5) coordinate the initial and annual training for all employees covered by the City’s bloodborne pathogens program, if requested by the Department Head or Supervisor, and (6) ensure the health care professional’s written opinion is provided to employees receiving post exposure follow-up, and (7) maintain records relative to post-exposure follow-up, and (8) review and update the bloodborne pathogens program annually.
Department Heads: Have the responsibility to (1) enforce the City’s bloodborne pathogens program for their employees, (2) participate in safety committees as appropriate and provide input to the bloodborne pathogens program administrator (Designated Control Officer), and (3) ensure unsafe conditions and practices are corrected, and (4) coordinate the initial and annual training for all employees within their department and seek assistance from the administrator if needed.
Supervisors: Have the responsibility to (1) ensure all personnel under their direct command know, understand, and follow established safety guidelines, (2) correct unsafe conditions and practices, (3) monitor their assigned personnel to ensure compliance with the bloodborne pathogen program including ensuring an adequate supply of personal protective equipment (PPE) is available and used appropriately, (4) ensure personnel attend initial and annual training sessions, (5) ensure prompt medical treatment is provided for all employee exposures for which they are assigned, (6) attempt to secure the sample of the source individual for post exposure testing, and (7) incorporate employee compliance into the performance evaluation process.
Employees: Have the most important role in the bloodborne pathogens program. Employee’s responsibilities include, but are not limited to (1) knowing which tasks performed have occupational exposure risks, (2) attending annual bloodborne pathogens training sessions, (3) complying with safe work practices, including notifying immediate supervisors when safety concerns arise, (4) participating in the review and updating of the bloodborne pathogens program with respect to the procedures performed, (5) using good personal hygiene habits, and (6) notifying the supervisor immediately in the event of an exposure.
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BLOODBORNE PATHOGENS PROGRAM EXPOSURE DETERMINATION FORM Occupational exposure means reasonably anticipated skin, eye, mucous membrane, or parenteral contact with blood or other potentially infectious materials (OPIM) that may result from the performance of an employee’s duties. OPIM includes semen, vaginal secretions, cerebrospinal, synovial, pleural, pericardial, peritoneal, and amniotic fluids, saliva in dental procedures, and any bodily fluid, identified or not, that is visibly contaminated with blood. Identification of exposure situations employees may encounter has been categorized as follows:
CATEGORY I (All)
Job classifications in which ALL employees have the potential for occupational exposure to bloodborne pathogens. The City recognizes the following job classifications where all employees have potential exposure to bloodborne pathogens in the course of their employment:
1. Public Safety & Emergency Response
a. Paramedics, Emergency Medical Technicians, Firefighters, Police Officers, Lifeguards
2. Support & Industrial Services
a. Custodial and Janitorial Staff, Laundry Workers, Maintenance & Trades, Waste Management
CATEGORY II (SOME)
Job classifications in which SOME employees have potential occupational exposure to bloodborne pathogens. The City recognizes the following job classifications where some employees have potential exposure to bloodborne pathogens in the course of employment:
1. Education & Athletics
a. Athletic Trainers, Coaches, Designated First-Aid Providers The following is a list of tasks and procedures in which occupational exposure occurs to Category I and some Category 2 employees:
Task / Procedure PPE Required
1. Handling sharp objects that may penetrate
the skin. (Needles used by paramedics or
broken glass)
Leather or Work Gloves, Latex Gloves
2. Skin or eye contact (Mucous membranes
route of entry from splashes)
Latex Gloves, Face Shields, Eye Protection
3. Bites, spit, or vomit from another person Leather or Work Gloves, Latex Gloves, Face Shields, Eye Protection
4. Providing medical care where bloodborne
pathogens are present
Latex Gloves, Face Shields, Eye Protection
5. Handling blood or body fluids Latex Gloves
6. Performing or working around machinery or
equipment where OPIM are present
Leather or Work Gloves, Latex Gloves, Face
Shields, Eye Protection
7. Cleaning, disinfecting, and sterilizing
equipment used on medical calls
Latex Gloves, Face Shield, Eye Protection
8. 9.
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Purpose
The purpose of this guideline is to establish a safe and efficient method of handling and transporting contaminated waste and clothing.
Definitions
Contaminated Waste – Any item that has the presence of blood or OPIM. (Other Potentially Infectious Material)
Contaminated Waste Bag – Any bag, red or Yellow in color, that has the internationally recognized bio-hazard symbol and the words (Contaminated Waste) Handling Procedure
Handling of contaminated waste should be avoided if possible. In instances where it cannot be avoided, contaminated waste shall be handled with all appropriate PPE in place. (i.e., gloves, face shield, and mask)
Contaminated waste should at all times be bagged in the appropriate contaminated waste bag.
If possible, the sealed bag should be placed on the Ambulance before it leaves the scene. If necessary, the Fire Department can be contacted to assist with disposal.
In the event of contaminated clothing and PPE (e.g., turnouts, boots, and gloves), the clothing shall be removed and placed in a contaminated waste bag for transport to the station for decontamination.
Transporting Contaminated Waste
In the event you are unable to send the contaminated waste with the Ambulance or Fire Department, you must transport the waste to the Fire Station for disposal. (NO LARGE ITEMS)
Contaminated waste will not be transported in any vehicle unless it is bagged in the appropriate contaminated waste bag. All vehicles will have the appropriate Contaminated Waste Disposal Bags.
Bagged waste shall not be transported in the vehicle cab. For a sedan or SUV, ensure that contaminated waste is not in the passenger area.
Guideline
HANDLING CONTAMINATED WASTE / CLOTHING
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Purpose
To provide a means to promote a safe and clean work environment and a method to disinfect contaminated laundry in a manner consistent with the IIPP Exposure Control Plan and CCR, Title 8, Section 5193(J).
Procedure
1. Contaminated laundry shall be handled as little as possible with minimal agitation.
2. Contaminated laundry shall be bagged or containerized at the location where it was used and shall not be sorted or rinsed in the location of use.
3. Contaminated laundry shall be placed and transported in bags or containers labeled or color-coded in accordance with CCR, Title 8, Section 5193(g)(1)(A)
4. Whenever contaminated laundry is wet and presents a reasonable likelihood of soaking through or leakage from the bag or container, the laundry shall be placed and transported in bags or containers that prevent soak-through and/or leakage of fluids to the exterior (i.e., double bag)
5. When in contact with contaminated laundry, the appropriate PPE will be worn (i.e., latex gloves, mask, gown, eye protection)
6. All contaminated laundry shall be transported to the appropriate laundry facility in accordance with Cal/OSHA guidelines
7. All contaminated laundry can be sorted and broken down for decontamination in the laundry room
8. All contaminated laundry shall be decontaminated using the appropriate extractor or machine in accordance with the manufacturer's recommended settings for contaminated laundry. This setting is preset on some extractors or machines. Look for the instruction card attached to the machine.
Guideline
CONTAMINATED LAUNDRY
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Purpose
To provide all personnel with safe, appropriate methods for handling sharps. All sharps have the potential to cause injury through cut or puncture wounds. Sharps can cause accidental injections and cuts when improperly handled. In addition, many sharps are contaminated with blood or body fluids, microbiological materials, toxic chemicals, or radioactive substances, posing a risk of infection or illness if they puncture the skin.
Blood-contaminated sharps can transmit viruses such as Hepatitis B, Hepatitis C, and HIV.
Definitions
Sharps – Objects or devices having acute, rigid corners, edges, points, or protuberances capable of cutting or penetrating the skin. Hypodermic needles, scalpel blades, lancets, and broken glass are some examples.
Safe Handling Guidelines
While working with and/or around sharps during the course of your work, these are some basic guidelines for safe handling:
• Do not recap/re-sheath needles or lancets
• Do not ask for a sharp item to be taken from you or to be disposed of by someone else
• Never take a sharp from someone; instead, give them the sharps container • Dispose of sharps in an appropriate sharps’ container; never in a waste bin or plastic bag
• Dispose of sharps immediately after use – not later – to avoid needle stick injuries
• When disposing of sharps in a container:
o Place the sharp end first (i.e., pointing it away from the body) o Drop the item in rather than push
o Do not place hands inside the container
• Sharps containers should be replaced when 75% full
• Sharps containers should be sealed after use
• Ensure that the sharps container is closed for disposal Guidelines Should an Injury Occur
1. Locate the nearest supervisor to report the injury
2. Stay calm
3. If there is no foreign body lodged in the wound, then clean with an antiseptic Guideline
SHARPS HANDLING GUIDELINE
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4. If bleeding occurs, a dressing should also be applied
5. If part of a foreign body is lodged in the wound, it should not be removed and should be treated accordingly to avoid further penetration.
6. If necessary, call 9-1-1. If it is not an emergency, the injured employee should see a doctor immediately for further treatment.
7. If the sharp is a hypodermic needle, it should be collected using gloves, tongs, and a single-use sharps container.
8. An Accident / Injury / Incident Report form should be completed and forwarded to the Occupational Health and Safety Coordinator and the exposure control officer.
Waste Management
When full, sharps containers MUST NOT be placed into the general rubbish stream. It is recommended that the collection of full sharps containers be arranged through the Fire Department to ensure they are disposed of at a location serviced by an accredited waste disposal company (i.e., in accordance with the agreement with the ambulance provider).
Sharps containers shall be located in City vehicles that are used by employees with a known occupational hazard for sharps injuries. Replacement containers can be obtained from the Fire Department.
All containers and plastic bags are to be yellow or red and shall be marked with the international biohazard symbol and the words “Contaminated Waste,” with the words easily readable.
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CITY OF NEWMAN
BLOODBORNE PATHOGENS
FIRST-AID & EXPOSURE INCIDENT REPORT
Section I – First Aid Incidents
Complete this section for all incidents where first aid is rendered to an employee. A first-aid incident is any incident in which an employee provides first aid involving blood, body fluids, or OPIMs. A first-aid incident may or may not constitute an exposure incident, depending on the nature of the exposure during first aid. First aid, including performing CPR.
Determination and Description of First-Aid Incident
1. Was first aid provided? [ ] YES [ ] NO
a. If no, do not complete this section > Go to Section II
2. Name of person receiving first-aid: ____________________________________
3. Names of all persons who provided first aid:
1. ______________________________
2. ______________________________
3. ______________________________
4. Date of incident: _____________ Time: ___________ [ ] A.M. [ ] P.M.
5. Date incident report: __________Time: ___________ [ ] A.M. [ ] P.M
6. Describe the first aid incident:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________
7. Were there blood or other body fluids present? [ ] YES [ ] NO
8. Did the first aid providers use PPE? [ ] YES [ ] NO
9. Were first aid providers vaccinated against Hepatitis B? [ ] YES [ ] NO
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Section II – Occupational Exposure Incidents
Complete this section for all exposure incidents. An exposure incident means a specific eye, mouth, mucous membrane, non-intact skin, or parenteral contact with blood or other potentially infectious material that resulted from the performance of one’s duties, regardless of the use of personal protective equipment (PPE). If there was an incident, complete this section even if the employee was not providing first aid.
Determination and Description of Exposure Incident
1. Did an exposure incident occur? [ ] YES [ ] NO
a. If yes, please check the details of the exposure:
• Body Part Involved: [ ] EYE(S) [ ] MOUTH [ ] INTACT SKIN [ ] NON-INTACT SKIN • Exposure Type: [ ] HUMAN BITE [ ] ABRASION [ ] CUT-LACERATION [ ] NEEDLE STICK o If a combination of the above, please specify:
_________________________________________________________________ • Piercing or parenteral contact:
o Fluid Injected? [ ] YES [ ] NO
o Depth of Injury (approximate) ______________
o Sharps Log Completed? [ ] YES [ ] NO
• Skin, mouth, or eye contact exposure was:
o [ ] Splash/Splatter/Touching [ ] Contaminated needles or other sharps • Explain details: ___________________________________________________________ ________________________________________________________________________
2. If there was an exposure incident as defined by Cal/OSHA, was the employee immediately referred for post-exposure evaluation and follow-up? [ ] YES [ ] NO
3. Personnel identified and documented the source individual, unless it is not feasible or is prohibited by federal, state, or local laws. [ ] YES [ ] NO
a. If no, explain why personnel were not able to identify the source individual:
________________________________________________________________________
4. Personnel obtained written consent to draw blood from the source individual? [ ] YES [ ] NO a. If no, explain why consent was not obtained: ___________________________________ ________________________________________________________________________ ___________________________ ____________________________ Supervisor Signature Date
___________________________
Supervisor Phone Number
CITY OF NEWMAN
SHARPS INJURY LOG
Year: ________
DATE CASE/REPORT
NO.
TYPE OF DEVICE
(e.g., syringe or
suture needle)
BRAND OF DEVICE WHERE INJURY
OCCURRED
BRIEF DESCRIPTION OF HOW THE INCIDENT
OCCURRED
(e.g., procedure or action being performed and body part) Cal/OSHA, Title 8, Section 5193, Bloodborne Pathogens Standard, in subsection (c)(2), requires an employer to establish and maintain a Sharps Injury Log for recording all percutaneous injuries in a facility occurring from contaminated sharps. The purpose of the Log is to aid in evaluating devices used in healthcare and other facilities, identifying problem devices or procedures that require additional attention or review. This log must be kept in addition to the Cal/OSHA 300 Log. The Sharps Injury Log should include all sharps injuries occurring in a calendar year. The log must be retained for five years following the end of the year to which it relates. The Log must be kept in a manner that preserves the confidentiality of the affected employee.
CITY OF NEWMAN
GENERAL HOUSEKEEPING, HYGIENE, AND SANITATION SCHEDULE
Handwashing
The City will ensure hand-washing supplies are available to all employees who are exposed to blood or OPIM. Cal/OSHA requires that these facilities be readily accessible after exposure. If hand-washing facilities are not feasible, the City will provide either an antiseptic cleanser with clean cloth/paper towels or antiseptic towelettes to remove blood or OPIM from employees with occupational exposure. If these alternatives are used, the hands are to be washed with soap and running water as soon as feasible. The City provides the following supplies for emergency handwashing until employees have access to soap and water:
Handwashing Supplies Location
Germicidal liquid or foam hand cleaner Employee vehicles and walls of facilities Hypoallergenic Wet Wipes Employee Vehicles
Germicidal liquid or foam hand cleaner – Restock Fire Department Medical Supply Room Housekeeping and Sanitation Schedule
The City recommends the following cleaners and schedule for each surface:
Surface Occurrence Recommended Cleaner
Kitchen/Break Room Counters Daily Cleaner Type 1 or 4
Bathroom Counters and Fixtures Daily Cleaner Type 2 or 5 Bathroom Floors Daily Cleaner Type 3 or 4
Lobby/Living Area Hard Floors As Needed Cleaner Type Water or 5 Furniture Weekly Cleaner Type 2
Desk/Table Tops/Cabinets Weekly Cleaner Type2
Vehicle Cab Interiors Weekly Cleaner Type2
Carpets As Needed Vacuum/Hired Vendor
Bed Covers Monthly Laundry/ Cleaner Type 2
PPE As Needed, Monthly Extractor/Laundry
Garbage Cans Weekly Cleaner Type 2 or 4
Cleaner Types
1. Any general-purpose cleaner (e.g., 409, Simple Green, Windex, and Soap/Water)
2. Any commercially available germicidal spray
3. Any commercially available germicidal concentrate
4. ¼ cup of household bleach and 1 gallon of water
5. 1 tablespoon of household bleach and 1 quart of water
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Disinfecting
Examples of items to disinfect:
• Doorknobs
• Commodes
• Bath rails
• Phones
• Counters
• Chairs
• Tables
• Handrails
• Light Switches
• Keyboards
• Mattress Covers
• Linens
• Faucets
• Sinks
• Bedding
• Refrigerator
• Toilets
• Ice Machine
What works best:
Chlorine Bleach (Sodium Hypochlorite – NaOCI)
Chlorine bleach concentrations and mixing instructions:
• 1:250 dilution (200ppm) – 1 tablespoon of bleach in 1 gallon of water • 1:50 dilution (1000ppm) – 1/3 cup of bleach in 1 gallon of water • 1:10 dilution (5000ppm) – 1 ½ cups of bleach in 1 gallon of water Common use by ppm (parts per million)
• Use 200ppm for stainless steel or food/mouth contact items • Use 1000ppm for non-porous surfaces, tile floors, counter-tops, sinks, and toilets • Use 5000ppm for porous surfaces, wooden floors
Stability of Chlorine Bleach
Open bottles of concentrated chlorine bleach will lose effectiveness after 30 days. Change bleach bottles every 30 days to maintain accurate concentrations. For disinfecting, use an unopened bottle of chlorine bleach. Prepare a fresh bleach dilution each day of use and discard any unused portions.
Reference: https://www.cdc.gov/infection-control/hcp/disinfection-sterilization/chemicaldisinfectants.html
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CITY OF NEWMAN
BLOODBORNE PATHOGEN
SOURCE INDIVIDUAL CONSENT FORM
CONFIDENTIAL
According to Cal/OSHA CCR, Title 8, Section 5193 – Bloodborne Pathogens Standard “Exposure Incident” means a specific eye, mouth, mucous membrane, non-intact skin, or parenteral contact with blood or other potentially infectious materials that results from the performance of an employee’s duties.
When an Exposure Incident occurs, the employer is required to identify and document the source individual. In addition, the employer must request that the source individual’s blood be tested as soon as feasible for the following: HBV, HCV, and HIV.
Results of the source individual’s testing shall be made available to the exposed employee in accordance with applicable confidentiality laws and regulations. ____________________________________________ ___________________ I understand the above and hereby decline testing. Date ___________________________________________ ___________________ I understand the above and hereby consent to testing. Date
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Insert date
CITY OF NEWMAN
BLOODBORNE PATHOGEN
EXPOSED INDIVIDUAL CONSENT FORM
CONFIDENTIAL
According to Cal/OSHA CCR, Title 8, Section 5193 – Bloodborne Pathogens Standard “Exposure Incident” means a specific eye, mouth, mucous membrane, non-intact skin, or parenteral contact with blood or other potentially infectious materials that results from the performance of an employee’s duties.
When an Exposure Incident occurs, the employer is required to identify and document the source individual. In addition, the employer must request that the source individual’s blood be tested as soon as feasible for the following: HBV, HCV, and HIV.
With respect to this Exposure Incident occurring on __________________, the source individual was identified and [ ] consented to testing/ [ ] declined testing.
In addition, the employer is required to offer the exposed individual blood testing. The testing shall include HBV, HCV, and HIV. You have the option of consenting to HBV and HCV while declining the test for HIV. If you decline the test for HIV, your blood sample will be held by the medical facility for six (6) months in the event you reconsider.
____________________________________________________ ____________________ I understand the above and hereby decline the testing. Date ____________________________________________________ ____________________ I understand the above and hereby consent to testing. Date For Office Use:
[ ] Consented to Testing [ ] Declined Testing
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SECTION 14 – HAZARD COMMUNICATION POLICY
The City has developed and implemented the following Hazard Communication Policy, which is based on Cal/OSHA’s Communication Standard, Title 8, General Industry Safety Orders §5194, and California Labor Code Sections 6360-6399.
The City will compile a list of hazardous chemicals for each department by using Safety Data Sheets (SDS)1
, ensuring that containers are labeled, and providing employees with training. This program applies to all work operations in our organization in which employees may be exposed to hazardous substances under normal working conditions or during an emergency.
The Safety Committee serves as the City's representative and has overall responsibility for the program.
The Safety Committee will review and update the program, as necessary. Copies of the written program may be obtained from the Safety Committee.
Under this program, employees will be informed of:
• The contents of the hazard communication standard,
• The hazardous properties of chemicals with which employees work, • Safe handling procedures, and
• Measures to take to protect employees from these chemicals.
Employees will also be informed of the hazards associated with non-routine tasks, such as emergency response.
List of Hazardous Chemicals
The Safety Committee has compiled and maintains a list of all hazardous chemicals and related work practices used by each department for their specific needs, and will update the list as necessary. Each department's list of chemicals identifies all of the chemicals used in the workplace. A separate list is available for each workplace and is posted there. Each list also identifies the corresponding SDS for each chemical. As needed, each department will maintain a master list of these chemicals.
Safety Data Sheets (Formerly Material Safety Data Sheets) Safety Data Sheets (SDS) provide employees with specific information on the chemicals they may be exposed to. The Safety Committee will maintain accessible data at City Hall, including SDS information for every substance on the list of hazardous chemicals. The Safety Committee will ensure that each department maintains SDSs for hazardous materials in that area. SDSs are readily available to employees in electronic and/or hard-copy form at their workplaces during work hours. 1 The appointed Safety
Committee Member, Department Head, or Supervisor can guide employees to the exact location.
The Safety Committee is responsible for acquiring and updating SDSs. Safety Committee Members from each department will contact the chemical manufacturer or vendor if additional research is necessary or if an SDS has not been supplied with an initial shipment. All new procurement for the organization must be cleared by the Department Head or Supervisor, and the master SDS list must be updated. A master list of SDSs is available from the Safety Committee.
Labels and Other Forms of Warning
The Safety Committee Members will ensure that all hazardous chemicals in each City department are properly labeled and updated, as necessary. Labels should list at least the chemical identity, appropriate 1 Safety Data Sheets may be made available online or in hard copy. The City also maintains a phone application for employee reference.
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hazard warnings, and the name and address of the manufacturer, importer, or other responsible party.
The Safety Committee Members will refer to the corresponding SDS to assist employees in verifying label information. Containers shipped from our location will be checked by a Safety Committee Member to ensure they are properly labeled.
If there are multiple stationary containers within a work area with similar contents and hazards, signs will be posted on them to convey the hazard information. On our stationary process equipment, regular process sheets, batch tickets, and similar written materials will be submitted for container labels when they contain the same information as the labels. These written materials will be made readily available to employees during their work shift.
If employees transfer chemicals from a labeled container to a portable container intended only for their immediate use, no labels are required on the portable container.
Training
Everyone who works with or is potentially exposed to hazardous chemicals will receive initial training from the respective Department Head or designee on the Hazard Communication Standard and the safe use of those chemicals. A program using classroom-style training has been prepared for this purpose.
Whenever a new hazard is introduced, additional training will be provided. Regular safety meetings will also be used to review the information presented in the initial training. Supervisors will be extensively trained on hazards and appropriate protective measures, so they will be available to answer employees' questions and provide daily monitoring of safe work practices.
The training plan will emphasize these items:
• Summary of the standard and this written program
• Chemical and physical properties of hazardous materials (e.g., flash point, reactivity) and methods that can be used to detect the presence or release of chemicals (including chemicals in unlabeled pipes)
• Physical hazards of chemicals (e.g., potential for fire, explosion, etc.) • Health hazards, including signs and symptoms of exposure, associated with exposure to chemicals, and any medical condition known to be aggravated by exposure to the chemical • Procedures to protect against hazards (e.g., personal protective equipment required, proper use, and maintenance; work practices or methods to assure proper use and handling of chemicals; and procedures for emergency response)
• Work procedures to follow to ensure protection when cleaning hazardous chemical spills and leaks
• Where SDSs are located, how to read and interpret the information on both labels and SDSs, and how employees may obtain additional hazard information • One SDS will be reviewed and presented monthly during the training meeting, covering the above specific bullets. All training will be documented The Safety Committee will review the employee training programs and advise on training or retraining needs. Retraining is required when the hazard changes or a new hazard is introduced into the workplace, but the City will maintain a policy of providing regular safety training in meetings to ensure the program's effectiveness. As part of the assessment of the training program, the Safety Committee will gather input from employees on the training they have received and suggestions for improvement.
Non-Routine Tasks
When employees are required to perform hazardous non-routine tasks like:
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• Cleaning tanks
• Entering confined spaces
A special training session will be conducted to inform employees about the hazardous chemicals they might be exposed to and the proper precautions to reduce or avoid exposure.
Contracted Employers
The City or its designee will advise outside contractors, in person, of any chemical hazards that may be encountered in the normal course of their work on the premises, the labeling system in use, the protective measures to be taken, and the safe handling procedures to be used. In addition, the Department Head will notify these individuals of the SDS's location and availability. Each contractor bringing chemicals on-site must provide the City with the appropriate hazard information for these substances, including the labels used and the precautionary measures to be taken when working with them.
Information
All employees, or their designated representatives, can obtain further information on this written program, the hazard communication standard, applicable SDSs, and chemical information lists at each department's workplace.
Attachment: Hazard Communication Policy Employee Acknowledgment Form
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CITY OF NEWMAN
HAZARD COMMUNICATION POLICY
ACKNOWLEDGEMENT FORM
I acknowledge that I have been given a copy of the Hazard Communication Policy; I acknowledge that I have a responsibility to read and understand it; and I accept the program as a working document, which I will support. I acknowledge that I have been trained and informed on how to obtain a copy of the Hazard Communication Policy. I have understood this training, and I will support and follow this program.
Employee Signature Date
Supervisor’s Signature Department
Safety Committee Member’s Signature Location
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Right To Know Hazard Communication Policy
The City provides information about hazardous materials to all employees who use or may be exposed to them. The data includes information on chemical labeling, safety data sheets (SDS), and employee training on the safe use and handling of the materials. The eight steps are basic safe work practices for working with hazardous materials.
Steps:
1. Use warning labels to identify hazardous materials and the hazards with which they are associated.
2. Read all labels carefully to determine the recommended safety precautions.
3. Know where the safety data sheets (SDSs) are located. Read and use the SDSs of the products to understand, determine, and apply the safety precautions, personal protective equipment, and the types of hazards associated with the use and storage of the material.
4. Wear all required personal protective equipment when working with hazardous materials.
5. Know how to fit, clean, and store the personal protective equipment.
6. Use established engineering methods to control exposures as instructed. Engineering controls help reduce exposure to hazardous materials.
7. Follow all safe work practices when using or handling hazardous chemicals. If in doubt, ask supervisors for help.
8. Read and know where the written hazard communication program is kept. The written program clearly outlines the purpose and intent of the hazard communication policy.
Attachment: Right-To-Know Acknowledge Form
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CITY OF NEWMAN
RIGHT-TO-KNOW POLICY
ACKNOWLEDGEMENT FORM
I acknowledge that I have been given a copy of the Right to Know Policy, that I must read and understand it, and that I accept the program as a working document that I will support. I acknowledge that I have been trained on and informed about how to access a copy of the Right to Know Policy, that I have understood this training, and that I will support and follow this program.
Employee Signature Date
Supervisor’s Signature Department
Safety Committee Member’s Signature Location
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Right-to-Know Supplement
Purpose: Hazard communication standards have been enacted to ensure that the hazards of all substances are evaluated, and information concerning the hazards is transmitted to all affected employers and employees. Transmission of information is to be accomplished through container labeling, Safety Data Sheets, other warning forms, and employee training.
Scope: General Industrial Safety Order (GISO) 5194 applies to any hazardous substance present in the workplace. Also, any employee exposed to a hazardous substance during normal working conditions or under a reasonably foreseeable emergency is covered under this regulation.
Definitions: GISO 5194 – A California State General Industrial Safety Order mandating employers who use or store hazardous substances to obtain specific information relating to the substances and to transmit this information to affected employees.
Director’s List of Hazardous Substances: A list of hazardous substances has been prepared by the Department of Industrial Relations pursuant to Labor Code Section 6382. All substances on the list are governed by GISO 5194.
Safety Data Sheet (SDS): A document prepared by the manufacturer or supplier of a hazardous substance that contains pertinent information on the hazards of and safety precautions necessary for a hazardous substance.
Hazards Determination: Health Hazard – Substances that are carcinogenic, toxic, reproductive toxins, irritants, corrosives, sensitizers, hepatoxins, nephrotoxins, neurotoxins, and agents that act on the hematopoietic system. Physical Hazard – Substances that are combustible, flammable, explosive, organic peroxides, oxidizers, pyrophoric, unstable or reactive, water reactive, or compressed gases.
Written Hazard Communication Plan Supplement
Employers shall develop and implement a written hazard communication plan that describes how the criteria for labels and other warning forms, safety data sheets, and employee information and training will be met. The plan must also include:
1. A list of hazardous substances present in the workplace
2. The method the employer will use to inform employees of the hazards of non-routine tasks
3. The method the employer will use to inform contractor personnel working in the employer’s workplace and who may be exposed to the employer’s hazardous substances Safety Data Sheets Supplement
1. Employers shall have an SDS for each hazardous substance that they use or store
2. Each SDS shall meet the requirements of GISO 5192(g)(2)
3. Copies of SDS shall be maintained in the workplace and be readily accessible to employees when they are in their work area(s)
4. Manufacturers or suppliers of hazardous substances shall provide SDSs to purchasers with their initial shipment and with the first shipment after an SDS is updated. If an SDS is not provided with a shipment, the purchaser must obtain one as soon as possible Container Labeling Supplement
Containers of hazardous substances received from the manufacturer or supplier must have labels that contain:
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1. Manufacturer’s Name & Address
2. Chemical Identity
3. List of Hazardous Ingredients
4. Hazard Warnings
Containers of hazardous substances used in the workplace must be labeled with at least the chemical identity and hazard warnings.
Employee Training and Information
GISO 5194 requires employers using hazardous substances to provide affected employees with information and training programs. This program can be in writing, oral presentations, video, or any other medium that conveys the necessary information. This information must include:
1. An explanation of what a safety data sheet is.
2. Information on the contents of an SDS for a substance or group of substances for employees who may be exposed to the substance(s).
3. Explanation of the following as outlined on an SDS:
a. Health hazards associated with the use of the substance b. Proper precautions for handling the substance
c. Necessary personal protective equipment
d. Other safety precautions necessary to prevent or minimize exposure to hazardous substances
e. Emergency procedures for spills, fire, disposal, and first aid
4. Review of the contents of a new or revised SDS when the new information indicates significantly increased risks or new measures are necessary to protect employee health.
5. Explanation of employee rights under GISO 5194. These rights include:
a. The right of the employee to review, upon request, the written communication plan. b. The right of the employee to have access to and review material safety data sheets for substances to which the employee may be exposed.
c. The right of the employee’s physician or collective bargaining agent to review SDSs, upon request, for the substances to which the employee may be exposed. d. The right of the employee not to be fired or discriminated against in any other way for exercising rights under GISO 5194.
Elements of a Written Hazard Communication Program Supplement The written hazard communication program is the record of our organization's efforts to comply with the hazard communication standard. At a minimum, the written program should include the following elements:
Purpose – A statement of the purpose of the document.
Hazard evaluation – A description of who performs the hazard evaluation and of the resulting chemical inventory list information.
Labeling – A description of who is responsible for all aspects of labeling and detailed information on the labeling system in use at your organization.
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SDS – A description of who is responsible for maintaining SDS, how the SDS is maintained, and detailed information on the SDS access system in use at your organization.
Training – A description of who is responsible for training, how training is conducted and recorded at your organization, and how training is kept up-to-date for new employees and when conditions change.
Hazards of non-routine tasks – Special considerations for non-routine tasks.
Contractor employers – Details on hazard communication information exchange with contractor employers/employees.
Information – Name of whom to go to for and how to obtain any kind of hazard communication information, or a copy of the program or the standard.
Hazard Evaluation Procedures
To begin complying with the hazard communication standard, departments must create or have created a chemical inventory list of all hazardous chemicals on site in each departmental facility or on the grounds. This is to be the inventory of chemicals for which the department must have safety data sheets. The list may be compiled for the workplace as a whole or for individual work areas. Remember to include any consumer products the department has determined are covered by the standard, as well as any substances the department produces (such as carbon monoxide).
Make sure to go through all work areas in the department and anywhere on the premises where employees may be at risk of exposure. Include the following areas on your list:
• Office areas – Do not overlook toners, cleaning supplies, white-out, etc. • Loading docks – Be especially aware of materials temporarily stored here. • Production areas – Chemicals and raw materials used in the production process, substances used to maintain or clean equipment used in the process or in the product itself, and general cleaning supplies for each area.
• Storage areas – Be aware of the greater variety of chemicals that may be stored here. • Demonstration or testing areas – Substances not used elsewhere in the department might be found here.
• Laboratories – Areas used for research and development or testing, often with specialized equipment and chemicals that require special use and stringent PPE rules. • Service areas – These are areas that the public sees, where they enter and conduct business with you; minimize or eliminate chemicals here if you are able to; limit potential for exposure to the public.
The department only needs to list the chemical name; however, Cal/OSHA suggests that the department include, for its own use, all information that will be of assistance in clearly identifying the substance in question, such as:
• Chemical name
• Common or trade name
• Manufacturer’s product name
• CAS number, and/or
• Whatever term is applied to the product in the workplace The chemical inventory list must be made available to employees upon request.
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Suggestion: During the hazard evaluation process, it is a good time to include the chemical identity, where the chemical is used in the department or facility, and for how long the chemical may be used. This will assist the department in meeting the intent of retaining chemical inventory records for 30 years, rather than storing large volumes of SDSs.
The following items regarding the chemical inventory need to be included in the written program:
1. The name of the person responsible for doing the chemical inventory.
2. The location of the chemical inventory list is to be accessible to employees during working hours.
Labels And Other Forms of Warning
The department's written program in this section should address the following points:
1. Designation of the person with their title responsible for ensuring the labeling of in-house containers;
2. Designation of the person responsible for ensuring the labeling of shipped containers;
3. A complete description of any labeling system used, either on shipped containers or in-house (include samples of labels used);
4. Description of written alternatives to labeling of in-house containers, if used (for example, putting the label information on batch tickets for stationary process tanks, using a poster for air emissions);
5. Procedures to review and update label information, when necessary, to ensure that labels that fall off or become unreadable are immediately replaced; and
6. A copy of posters used (if any) to inform employees about the law, or where hazard communication standard information is located.
Safety Data Sheets
In addition to copies of the SDSs, the department should have completed documentation covering the following points:
1. Designation of the person responsible for obtaining/maintaining the SDSs;
2. Where the data sheets are kept in each department, and how employees can obtain access to them;
3. The procedure each department will follow when the SDS is not received at the time of the first shipment;
4. A list of those chemicals without SDS and copies of the request letter that the department has sent to the manufacturer or supplier;
5. If the department generates SDSs, the procedure for updating the SDS when new and significant health information is found;
6. Description of alternatives to actual data sheets used in the workplace, if any; and
7. A copy of the SDS format used, if the department had to generate any SDSs.
Suggestion: The department may want to keep in this file the employees' written requests for hard copies of SDSs and the department's dated response.
Training
The department should discuss the following points in the coverage of the department training program:
1. Designation of person responsible for conducting training;
2. The criteria used to determine which employees will receive training (if you are training all employees, state this);
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3. Discuss the format of the program that is used (audiovisual, classroom instruction, etc.). If the department provides any handouts to employees, it is a good idea to include copies in the program outline.
4. Procedure to train new employees/volunteers at the time of their initial assignment;
5. Procedure to retrain all employees/volunteers when a new hazard is introduced. For example, will personnel track the training and retraining, or will the supervisor?
6. Include certificates signed by employees upon completion of their training, if the department used such a system.
Hazards of Non-routine Tasks
In trying to cover all situations involving employee exposure, Cal/OSHA identified several odd areas.
These are to be addressed as follows:
1. In this section, the department must outline the methods it will use to inform employees about the hazards of non-routine tasks. What programs does the department have in place to ensure that jobs outside of the facility's regular weekly or monthly operations are included in its employee training system?
2. How will the department inform employees of the hazards of chemicals contained in unlabeled pipes in their work areas?
Multi-Employer Workplaces
Often, several employers work at the same job site. This is particularly true in construction, where painters, electricians, and plumbers may all be at work at once. The plumbing contractor's employees may be exposed to the chemicals used by the painters, and vice versa. If this applies to a specific department's operation, in its documentation, spell out how the department will provide the other employer(s) with SDSs for any of its chemicals that their employees may be exposed to. Also, indicate how the department will relay any necessary label and/or emergency precautionary information.
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SECTION 15 – LOCK OUT / TAG OUT POLICY
This policy establishes the minimum requirements for the lockout of energy-isolating devices. It shall be used to ensure that the machine or equipment is stopped, isolated from all potentially hazardous energy sources, and locked out before employees can be injured by unexpected energization or start-up, or by the release of stored energy.
Lockout is the preferred method of isolating machines or equipment from energy sources. To assist in developing a procedure that meets the requirements of the standard, however, the following simple procedure is provided for use in both lockout and tagout programs. This procedure may be used when there is a limited number of machines or equipment types, or when there is a single power source. For more complex systems, a more comprehensive procedure will need to be developed, documented, and utilized.
All employees are required to comply with the restrictions and limitations imposed on them during the lockout procedure. Authorized employees are required to perform a lockout in accordance with this policy. Appropriate employees shall be instructed in the safety significance of the lockout (or tagout) procedure, (name/job title of employees authorized to lockout or tagout). Each new employee and other employees whose work operations are or may be in the area shall be instructed in the purpose and use of the lockout/tagout procedure (names/job titles of affected employees and how to notify).
Procedural Steps to Control Hazardous Energy
Department Heads, Supervisors, and Employees should survey the workplace to locate and identify all isolating devices, including switches, valves, and other energy-isolating devices applicable to the equipment to be locked or tagged out. More than one energy source (electrical, mechanical, or others) may be involved. (Note the types and locations of energy isolating means)
1. Authorized employees shall refer to this procedure to identify the type and magnitude of the energy that the machine or equipment utilizes, shall understand the hazards of energy, and shall know the methods to control the energy.
Survey Finding: _________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________
2. If the machine or equipment is operating, shut it down by turning the main switch to “off” and de-energizing the entire building.
Types and Locations of machines or equipment operating controls: _____________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________
3. Deactivate the energy isolating device so that the machine or equipment is isolated from the energy source.
Types and Locations of energy isolating devices: ____________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________
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4. Stored or residual energy (such as that in capacitors, springs, elevated machine members, rotating flywheels, hydraulic systems, air, gas, water pressure, etc.) must be dissipated or restrained by methods such as grounding, repositioning, blocking, or bleeding down.
Types of stored energy and methods to dissipate or restrain: __________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ Procedural Steps to Perform Lockout/Tagout
1. Lock out the energy isolating device with an assigned individual lock, the design, purpose, and use of which the employee shall have been trained on prior to use.
2. Lockout devices, when used, shall be affixed in such a manner that will hold the energy-isolating devices in a “safe” or “off” position.
3. Tagout devices, when used, shall be affixed in such a manner as will clearly indicate that the operation or movement of energy-isolating devices from the “safe” or “off” position is prohibited.
4. Where tagout devices are used with energy isolating devices designed with the capability of being locked, the tag attachment shall be fastened at the same point at which the lock would have been attached.
5. Where a tag cannot be affixed directly to the energy isolating device, the tag shall be located as close as safely possible to the device, in a position that will be immediately obvious to anyone attempting to operate the device.
Types and designs of energy isolating devices (locks or tags) to be used on specific pieces of equipment: ____________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Requirements for Testing Lockout
1. Ensure that the equipment is disconnected from the energy source by first checking that no personnel are exposed, then verify the isolation of the equipment by operating the push button or other normal operating control, or by testing to make certain the equipment will not operate.
Caution: Return operating control to neutral or “off” position after verifying the isolation of the equipment.
Method of verifying the isolation of the equipment: ____________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________
2. The machine or equipment is now locked out, and servicing or maintenance may begin.
The City is responsible for developing and implementing a written energy control procedure (8 CCR 3314 (f-g)). Employees are required to follow the employer’s lockout/tagout/blockout procedures when they are in place. The fire department “Incident Commander” or designee shall be responsible for deenergizing all electrical power during emergency operations.
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SECTION 16 – PERSONAL PROTECTIVE EQUIPMENT POLICY
The purpose of this Personal Protective Equipment (PPE) Policy is to document the hazard assessment measures in place and PPE in use at this organization. PPE devices are not to be relied on as the only means to provide protection against hazards, but are used in conjunction with guards, engineering controls, and sound manufacturing practices. If possible, hazards will be abated first through engineering controls, with PPE used to protect against hazards that cannot reasonably be abated otherwise.
Elements of a Personal Protective Equipment (PPE) Program The two basic objectives of this PPE policy are to protect the wearer from safety and health hazards and to prevent injury from incorrect use and/or malfunction of the PPE. The Personal Protective Equipment (PPE) policy will address the following:
• Hazard assessment – A description of the hazard assessment required to be done in the workplace. We will document the hazard assessment in a written certification that identifies the evaluated workplace, the certifying person, the dates of the assessment, and states that the document is a certification of the hazard assessment.
• PPE selection guidelines – The guidelines each department uses to select PPE. The selection will be based on the hazard assessment, and appropriate, approved PPE will be provided to employees to protect them from the hazards identified in the workplace. Selection of proper PPE will be based on Cal/OSHA requirements.
• Employee training – A description of how employees will be trained on the specific types of PPE that they will wear.
• Cleaning and maintenance – A summary of the cleaning and maintenance practices that will be followed for each department to keep PPE in good working condition. • PPE-specific information – Information regarding specific types of PPE that have been selected to be used by each department. This will be broken down by type, such as eye protection and head protection. More specific information about the exact types and styles available, or specified for use, to protect against specific hazards will be available.
Hazard Assessment
Each workplace will be assessed to determine whether hazards are present or likely to be present that necessitate the use of PPE. The assessment will thoroughly evaluate hazards and be documented. Other than training documentation and the respiratory program covered in the respiratory protection section, it is the only PPE requirement that requires a written record.
The City will verify that the assessment has been completed by a written certification that identifies the workplace, the person certifying the assessment, the date of the assessment, and a statement that the document is a certification of the hazard assessment. If it is determined that such hazards are present, the City will select protective equipment for the employees and communicate the selection decisions to them.
As part of the hazard assessment process, a survey of workplace areas where hazards may be present will be conducted. The purpose of the survey is to identify sources of hazards to employees. The following hazard categories have been addressed:
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• Impact
• Penetration
• Compression (roll-over)
• Chemical and Heat
• Harmful Dust
• Light (Optical) Radiation
During the survey, the Department Head or designee will observe and record all potential sources of hazard and injury, and note situations where PPE is currently used, the type, and the purpose. However, we will not rely solely on PPE to protect against identified hazards; rather, we will use PPE along with guards, engineering controls, and sound manufacturing practices.
Following the survey, it is necessary to organize the data to analyze the hazards and enable the proper selection of protective equipment. The City will analyze workplace data and estimate the risk of injury.
Each basic hazard will be reviewed, and a determination will be made of the type, level of risk, and seriousness of potential injury for each hazard found in the area. The possibility of exposure to several hazards simultaneously will be considered.
The City is dedicated to the safety and health of its employees and will use the evaluation process to set standard operating procedures for personnel, and then train those employees to use, maintain, and clean the equipment to protect themselves against those hazards.
The assessment serves as a warning system by:
• Indicating areas of high accidents and injuries to enable process changes; • Pointing out where tools or equipment need to be repaired or replaced; and • Identifying outdated or inefficient work practices.
The City has workplaces that require the use of one or more of the following types of PPE:
• Eye protection (goggles)
• Face protection (face shield)
• Head protection (helmets)
• Hand protection (gloves)
• Foot protection (boots)
It will be the responsibility of the Department Head or Supervisor to reassess the workplace hazard situation as necessary, identify and evaluate new equipment and processes, review accident records, and reevaluate the suitability of previously selected PPE.
Elements that will be considered in the reassessment include:
• Adequacy of PPE Program
• Accidents and illness experience
• Levels of exposure
• Adequacy of equipment selection
• Number of person-hours that workers wear various protective ensembles • Adequacy of training/fitting of PPE
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• Program costs
• The adequacy of program records
• Recommendation for program improvement and modification • Coordination with the overall safety and health program Employee Training
1. The supervisor provides training for each employee who is required to use personal protective equipment. Training includes:
a. When PPE is necessary
b. What PPE is necessary
c. How to wear assigned PPE
d. Limitations of PPE
e. The proper care, maintenance, useful life, and disposal of assigned PPE
2. Employees must demonstrate an understanding of the training and the ability to use the PPE properly before they are allowed to perform work requiring the use of the equipment.
3. Employees shall not perform work without donning PPE to protect themselves from the hazards they will encounter in the course of that work.
a. If the supervisor has reason to believe an employee does not have the understanding or skill required, the City will retrain. Circumstances where retraining may be required include changes in the workplace or changes in the types of PPE to be used, which would render previous training obsolete. Also, inadequacies in an affected employee’s knowledge or use of the assigned PPE indicate that the employee has not retained the necessary understanding or skills.
4. The supervisor certifies in writing that the employee has received and understands the PPE training.
Cleaning and Maintenance
It is important that all PPE be kept clean and properly maintained by the employee to whom it is assigned. Cleaning is particularly important for eye and face protection, where dirty or fogged lenses could impair vision. PPE is to be inspected, cleaned, and maintained by employees at regular intervals as part of their normal job duties to ensure it provides the requisite protection. Supervisors are responsible for ensuring employees comply with cleaning responsibilities.
If PPE is for general use, the supervisor has responsibility for cleaning and maintenance. If the PPE needs repair or replacement, the employee is responsible for bringing it to their supervisor's immediate attention. It is against work rules to use PPE that is in disrepair or unable to perform its intended function.
Contaminated PPE that cannot be decontaminated is disposed of in a manner that protects employees from exposure to hazards.
The City will require our employees to use the personal protective clothing and PPE provided to them whenever they are required to work in a hazardous environment. The employee must continuously wear protective clothing and use PPE until it is determined that protection is no longer required.
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The City will provide training for all employees who use special protective techniques and equipment in the appropriate use of such equipment. Our employees will be trained in accordance with the elements of our written plan.
The provided protective clothing will protect the head, body, and extremities. This includes body protection, foot and leg protection, hand protection, eye, face, and head protection, and neck and ear protection.
Body Protection
• Body protection, coordinated with foot and leg protection, will ensure full body protection for the wearer.
• Body protection will be provided to employees with a known exposure to a hazardous environment.
Foot Protection
• Foot protection will be coordinated with the protective clothing system to ensure full-body protection.
• Protective footwear must meet specific Cal/OSHA requirements for “Class 75” footwear, be water-resistant for at least 5 inches above the bottom of the heel, and have slip-resistant outer soles. Additionally, footwear will provide protection against puncture damage through the sole. • Protective footwear other than issued protective boots will meet the following additional requirements:
o Corrosion-resistant insoles
o Firm ankle support in horizontal and vertical working loads o If used,
Corrosion-resistant, lockable fasteners
Corrosion-resistant, ladder shanks
o Durable outer shell materials that can withstand the effects of flames, heat, sharp objects, and other hazards
Note: Structural firefighting boots must meet specific standards, such as NFPA standards. • Toe protection is optional for specific job classifications and work conditions. Contact your immediate supervisor for clarification.
Eye and Face Protection
• Protective eye and face devices that comply with Cal/OSHA regulations will be used by employees when performing operations where the hazards of flying or falling materials may cause eye and face injuries. Protective eye and face devices provided as accessories to protective head devices (e.g., face shields) are permitted, provided they meet Cal/OSHA standards.
Hand and Wrist Protection
• Protective gloves will be provided for each firefighter.
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• Protective gloves or glove systems that provide protection against cuts, punctures, and heat penetration are required. Gloves or glove systems must meet criteria for cut, puncture, and heat penetration.
• Gloves will provide protection to the wrist by a minimum 4-inch wristlet attached to the gloves, or an extended wristlet attached to the sleeve of a work shirt, jacket, or coat. • Gloves will be provided with a durable label that includes the lot number, the name of the test applied to demonstrate suitability, and the date of the successful test.
Head Protection
• Head protection must consist of a protective head device with ear flaps and a chin strap that meets the performance, construction, and testing requirements of Cal/OSHA recognized standards organizations.
• Head protection will be provided for each employee and worn whenever head injury hazards exist.
Ear and Neck Protection
• Ear and neck protection must protect against burns or injuries to the ears and neck and will be provided.
• Firefighters must use one or more of the following:
o Helmet configuration
o Ear flap attachment to the helmet
o Flexible neck protector cape or winter liner worn with helmet o Flare neck shield attached to the brim of the helmet
o Hood, shroud, or snood
o High collar and throat strap
• Materials and fabrics used to fabricate ear and neck protection devices must meet Cal/OSHA recognized standards.
Cal/OSHA and the City require that every firefighter who engages in interior structural firefighting that requires the use of a self-contained breathing apparatus (SCBA) be provided with a personal alarm device designed to ensure that downed firefighters can be readily located. Devices placed into use after January 1, 1986, will meet the requirements of Cal/OSHA-recognized standards organizations. These include standards for motion detectors that activate when a firefighter is motionless for a preset period (Cal/OSHA allows 20-40 seconds).
Cal/OSHA and the City require that these additional respiratory protection standards be met:
• Operating Service Time: Respiratory protective devices (i.e., self-contained compressed airbreathing apparatus or SCBA) for use by employees must have a rated service time of at least 30 minutes. Escape SCBAs are excluded from this requirement. • Automatic Warning Signal: SCBAs must be equipped with an automatic device that produces an audible signal to warn the user that the remaining service time of the unit has been reduced to 20-25%.
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• Buddy Breathing: SCBA must be equipped with either a “buddy breathing” device or a quick disconnect valve. Such accessories must not damage the apparatus or obstruct its normal operation during use.
• Air Cylinders: Approved SCBA must be used with approved cylinders from other units, provided that the cylinders are of the same capacity and pressure rating. All compressed air cylinders must meet Federal Department of Transportation (DOT) and National Institute for Occupational Safety and Health (NIOSH) criteria.
The City will provide (at no cost to employees) respiratory protective devices to employees who must work in an environment immediately dangerous to life or health. Immediately dangerous to life and health (IDLH) physical and industrial scenarios may include confined spaces, structure fires, uncontrolled chemical releases, and extreme thermal or pneumatic conditions. Common examples of IDLH environments include oxygen-deficient environments, toxic gas concentrations, high carbon dioxide levels, or explosive environments. The City will establish and implement a respiratory protection program in compliance with CAL/OSHA’s Respiratory Protection Standard.
Under most conditions, respiratory protection for firefighting must be limited to self-contained breathing apparatus (SCBA) and supplied-air positive-pressure combination breathing apparatus.
Closed-circuit SCBAs may be used by personnel only when a long-duration breathing apparatus is necessary. If such breathing devices are used, quantitative fit tests providing a minimum protection factor of 5,000 must be performed for each individual using such apparatus, and the fit test procedures must be available for inspection by CAL/OSHA.
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SUPPLEMENTAL
Personal Protective Equipment (PPE) Program
In accordance with CAL/OSHA standards, the City has assessed the workplace to determine whether hazards are present or likely to be present that necessitate the use of personal protective equipment (PPE). We do not rely solely on PPE to protect against identified hazards; rather, we use PPE along with guards, engineering controls, and sound safety practices.
The City has many reasons for performing a hazard assessment. An assessment can identify areas with high rates of accidents and injuries, enabling process changes. It can identify when tools or equipment need repair or replacement before an accident occurs. An assessment can identify outdated or inefficient work practices.
The hazard assessment reflects our responsibility to provide a workplace free of recognized hazards that are likely to cause death or serious harm. Similarly, employees have a responsibility to report hazards they discover. In addition to participating in hazard assessments, make these common-sense rules part of routine job tasks:
1. Identify all potential hazards before you begin a task.
2. Respect all precautions – don’t take any chances. Check with a supervisor or somebody else in authority if unsure about a situation.
3. Know in advance the potential problems in a situation, and what to do about them if they happen.
4. Know the City’s hazard reporting procedure and report any hazards to a supervisor or designated person as soon as someone becomes aware of them.
I, ______________, acknowledge I have been given a copy of the Personal Protective Equipment (PPE) Program. I have read and understand the document. I accept the program as a working document that I will support and follow in my daily work at the City of Newman.
I, _____________, acknowledge that I have been trained and informed about the Personal Protective Equipment (PPE) Program. I understand that the PPE issued to me is the property of the City of Newman and that I have been trained in its use. I have understood the training, and I will support and follow this program in my daily work at the City of Newman.
__________________________________________ ________________________________ Employee Signature Date
__________________________________________ ________________________________ Employee Signature City Department
Initials
Initials
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SECTION 17 – BACK INJURY PREVENTION POLICY
The City requires adherence to the procedures in this policy to provide a safe working environment and has implemented these procedures for safe lifting practices to ensure that employees are trained to protect themselves from the hazards of improper lifting.
It is the responsibility of all City employees to ensure these policies are implemented. It is the responsibility of Supervisors and Department Heads to ensure that these policies and the information necessary to carry them out are communicated to employees. It is the responsibility of all employees to follow safe work practices and comply with these rules.
The effectiveness of the back safety plan depends upon the active support and involvement of all affected employees.
Elements of the City’s back safety policy include:
Purpose
The policy's purpose for our managers, supervisors, and employees.
Affected employees/departments
This section provides a space to list the departments and/or job classifications that are exposed to back-injury hazards and are therefore subject to the back safety policy.
Safe lifting techniques
These are lifting techniques and guidelines to follow when lifting to reduce the risk of back injury.
Failure to follow these rules once established would be grounds for disciplinary action.
Alternative materials-handling techniques
This section lists various materials-handling techniques to use instead of lifting, depending on the situation.
Other safe work techniques
This section addresses work issues other than lifting that are related to back pain or injury and how to avoid them or improve related work techniques.
Other back safety issues
This section addresses factors unrelated to work that can affect back safety, including physical condition and posture, athletic or home-improvement activities, and tension and stress.
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Affected Employees/Departments
Employees in the following departments have job duties that require lifting or materials handling. These employees are to be trained on and follow the rules of this back safety policy.
Work Location Job Title
City Hall (Administration, Recreation, Planning)
Public Works
Police
Fire
1)
2)
3)
4)
5)
6)
1)
2)
3)
4)
5)
6)
1)
2)
3)
4)
5)
6)
1)
2)
3)
4)
5)
6)
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Safe Lifting Techniques
The following points outline good lifting practices and procedures, including safe lifting techniques taught to employees to minimize their risk of back injury or pain. These practices are written with the lifter in mind. Lifting remains an important function despite the level of mechanization found in the workplace today, so attention must be directed toward safe lifting practices.
The basics of good lifting are:
1. Size up the load before you lift. Test by lifting one corner or pushing. If it’s heavy or feels too clumsy, use a mechanical aid or ask another worker for help. When in doubt, don’t lift alone.
2. BEND THE KNEES. This is the single most important aspect of lifting.
3. When performing the lift:
a. Place your feet close to the object and center yourself over the load. b. Get a good handhold.
c. Lift straight up, smoothing, and let your legs do the work, not your back! d. Avoid overreaching or stretching to pick up or set down a load.
4. Do not twist or turn your body once you have made the lift.
5. Make sure beforehand you have a clear path to carry the load.
6. Set the load down properly.
7. Always push, not pull, the object when possible.
8. Change the lifting situation, if possible, to minimize a lifting hazard:
a. If it’s a long load, get some help.
b. Split the load into several smaller ones, when you can, to achieve a manageable lifting weight.
c. Avoid lifts from below the knees or above the shoulders by using mechanical aids, positioning yourself so that the object to move is within an acceptable lifting range (between the shoulders and knees), and/or getting help from your co-workers.
Alternative Materials-Handling Techniques
Alternative materials-handling techniques for carrying or moving loads are to be used whenever possible to minimize lifting and bending requirements. These alternative materials-handling techniques include the use of:
• Hoists,
• Dollies,
• Carts, and
• Other mechanical devices.
Other Safe Work Techniques
Work issues other than lifting are related to back pain or injury. You can avoid them or improve work techniques related to them.
1. Catching Objects & Working Low
a. When catching falling or tossed objects, your feet should be firmly planted, with your back straight and your knees slightly bent. Your legs should absorb the impact, not your
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back. If you’re working on something low, bend your knees. Keep your back as straight as possible. Bending from the waist can lead to back pain. If you have to use your back, keep your knees bent and your back flat. In both situations, frequent rest breaks are necessary to avoid fatigue.
2. Extended Sitting/Standing
a. Certain jobs require long hours of standing or sitting. These conditions can create back troubles. Get up and stretch frequently if you are required to sit for long periods. If standing, ease the strain on your lower back by changing foot positions often, placing one foot on a rail or ledge. However, keep your weight evenly balanced when standing.
Don’t lean to one side.
3. Other Materials Handling Tasks
a. Tasks such as lowering, pushing, pulling, and carrying can create hazards to the back as well. If the task feels uncomfortable or unnatural, utilize the alternative materialshandling techniques listed in this Back Safety Policy.
4. Housekeeping
a. Poor housekeeping: slippery floors, crowded work conditions, tools or other hazards on the floor can create slip, trip, or fall hazards that can result in back injury.
5. Poor Posture at Work
a. Be aware of proper posture when sitting, standing, or reclining. When sitting, your knees should be slightly higher than your hips, and your shoulders and upper back should be straight. When lying down or sleeping, keep your knees slightly bent. Sleeping on your stomach can lead to morning backache.
6. Poor Lighting
a. Poor lighting in the work area can lead to poor work practices that result in injuries of many types. Make sure the lighting is adequate for the task at hand, replace any burntout bulbs, and point out any hazardous areas to your immediate supervisor.
Other Back Safety Issues
Factors unrelated to work that can affect back safety include physical condition and posture, athletic or home-improvement activities, and tension and stress.
1. Posture
Whether you’re standing, sitting, or reclining, posture affects the strain on your back. The wrong posture increases strain on the back muscles and may bend the spine into positions that will cause trouble. When standing correctly, the spine has a natural “S” curve. The shoulders are back, and the “S” curve is directly over the pelvis. Good sitting posture should put your knees slightly higher than your hips. Your hips should be to the rear of the chair with your lower back not overly arched. Also, your shoulders and upper back are not rounded. Reclining posture is important, too. Sleep on your side with your knees bent, or on your back. Sleeping on your
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stomach, especially on a sagging mattress with your head on a thick pillow, places excessive strain on your spine, leading to a morning backache.
2. Poor Physical Condition
Your physical condition can lead to back pain. If you are overweight, and especially if you have developed a pot belly, extra strain on your spine results. An estimate is that every extra pound up front equals 10 pounds of strain on your back. When you are out of shape, the chances of chronic back pain are greater. Infrequent exercise is a major factor, too. A sudden strain on the generally unused back muscles can cause trouble, particularly when the back twists or turns.
Proper diet and exercise are sensible ways to help avoid back problems.
3. Stress
Stress is another factor that may contribute to back pain, tied to your overall physical condition.
Stress, whether from work or play, can cause muscle spasms that affect the spinal nerve network. Although stress is part of everyone’s life and a certain amount of it is normal, excessive stress can cause backache. The solution is a balanced lifestyle with time to relax.
4. Repetitive Trauma
People often think back injuries result from lifting heavy or awkward objects. Many back injuries, however, do not come from a single lift, but occur from relatively minor strains over time. Back injuries, as with other cumulative trauma disorders (CTD), may arise from repeated injuries. (Repetitive low-grade strains usually do not cause CTDs) As the employee repeats a particular irritating movement, minor injuries begin to accumulate, weakening the affected muscles or ligaments. Eventually, a more serious injury may occur. Thus, a specific weight lifted may actually have little to do with any single injury. Remember to use mechanical aids when appropriate and follow good lifting techniques whenever you lift. You can lift safely when performed with caution.
Although our backs hold up well, our lifestyles and activities can lead to back pain. Here are some things that can go wrong:
Types of Injuries Facts About Injury
Strains and Sprains
Ruptured or Slipped Disk
Chronic Tension or Stress
Other Conditions
Can result from injury to muscles and ligaments
that support the back. A torn ligament will result
in severe back pain.
Is not uncommon and occurs when the disk
(vertebral cushion) presses on a nerve.
Can cause muscle spasms and aggravate
persistent, painful backache.
Pain referred to the back from other organs, such
as the kidneys and prostate, can result in nagging
back pain.
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The City’s written back safety policy addresses all relevant factors in this workplace that can contribute to back injury. All of the following factors can contribute to this problem:
• Improper Lifting Techniques
• Poor Physical Condition
• Repetitive Trauma
• Tension and Stress
• Falls
• Work in Uncomfortable Environments
• Poor Posture
• Inattention to Work Environment
If you ever experience back pain while working, inform your supervisor immediately, including a description of the task you were performing before and during the onset of pain. If you receive any medical treatment for back pain or injury, let your supervisor know as well.
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EMPLOYEE SIGN-OFF SHEET
I acknowledge that I have been given a copy of, or shown a copy of, the Back Safety Policy; I have the obligation to read and understand it; and I accept the policy as a working document that I will support and follow in my daily work routines in the ___________________________ department. (DEPARTMENT)
__________________________ _______________________ Employee Signature Date ___________________________ _______________________ Department Head / Supervisor Signature Date ----------------------- USE THIS FORM TO DOCUMENT EMPLOYEE TRAINING AND INFORMATION ------------- I acknowledge that I have been trained and informed on how to access a copy of the Back Safety Policy, that I have understood this training, and that I will support and follow this policy in my daily work routines in the ______________________________________________ department. (DEPARTMENT)
__________________________ _______________________ Employee Signature Date ___________________________ _______________________ Department Head / Supervisor Signature Date
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SECTION 18 – FALL PREVENTION POLICY
Purpose and Scope
The purpose of this policy is to eliminate fall hazards and protect City of Newman employees from fallrelated injuries during routine operations, maintenance, and construction activities. This policy applies to all city departments, including Public Works, Parks and Recreation, Fire, Police, Administration, and Code Enforcement.
Regulatory Compliance
All fall protection and prevention measures must comply with Cal/OSHA Fall Protection Standards. • General Industry Trigger Height: Fall protection is required when working at elevations of 30 inches or more above the level below.
• Construction & Maintenance Trigger Height: Fall protection is required when working at heights of six feet or more (including residential framing, roofing, and municipal construction).
Responsibilities
City Management and Department Heads:
• Provide necessary resources, equipment, and training to implement this policy. • Appoint a “Competent Person” to oversee fall protection systems and ensure regular safety audits are documented.
Supervisors:
• Conduct daily job-site hazard assessments before work begins at elevated heights. • Ensure all employees are trained and understand the specific fall protection equipment required.
Employees:
• Utilize all fall protection equipment and systems as instructed. • Inspect personal fall arrest systems (PFAS) prior to each use and report any defective equipment to a supervisor immediately.
Hazard Identification and Correction
Supervisors will conduct routine workplace inspections to identify and control fall hazards using the following hierarchy of controls:
1. Elimination: Can the task be performed at ground level?
2. Passive Protection: Use guardrail systems, scaffolds, or elevated platforms.
3. Fall Restraint/Arrest: If hazards cannot be eliminated, provide Personal Fall Arrest Systems (PFAS) that limit free-falls to Cal/OSHA standards.
4. Floor and Wall Openings: All floor holes, hatchways, and skylight openings into which a worker can step must be covered and secured.
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Fall Protection Plan
If conventional fall protection methods (guardrails, safety nets) are deemed infeasible, the supervisor must draft a site-specific Fall Protection Plan. This plan must detail:
• Why conventional protection cannot be used.
• The alternative safety measures being implemented (e.g., safety monitoring systems). • A written rescue protocol to ensure prompt retrieval in the event of a fall.
Equipment and Anchorage
Personal Fall Arrest Systems (PFAS): Must include a full-body harness, shock-absorbing lanyard or selfretracting lifeline, and an approved anchor point.
Anchor Points: Must be independent of any anchorage being used to support or suspend platforms and capable of supporting at least 5,000 pounds per employee attached, or meet a 4:1 safety factor under the supervision of a qualified person.
Training and Instruction
Employees exposed to fall hazards will receive formal training before working at heights. Training will cover:
• The nature of fall hazards in the work area.
• Correct procedures for erecting, maintaining, disassembling, and inspecting the fall protection systems to be used.
• Proper use and operation of guardrails, personal fall arrest systems, and safety nets.
Recordkeeping
All fall-prevention training records, daily hazard assessments, and equipment inspection logs will be maintained by the City of Newman Human Resources department and the relevant department leads in accordance with Cal/OSHA guidelines.
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HIGH-RISK OPERATIONAL PROTOCOLS
Tree Trimming & Arboriculture
• Trigger Height: Fall protection is mandatory for any tree care operations performed at heights of 15 feet or more above the ground.
• Primary Systems: Employees must utilize a specialized tree-climbing harness (saddle) equipped with an internal climbing rope, working-positioning lanyards, and split-tails. • Secondary Protection: Aerial lifts (bucket trucks) used for trimming require workers to wear a body harness with a lanyard attached to the manufacturer-designated anchor point in the bucket. Never anchor to the tree while working from a bucket.
Street Light & Flag Pole Repairs
• Pre-Climb Inspection: Prior to climbing any utility pole or light standard, workers must perform a visual and structural soundness check of the base.
• Equipment Standards: Technicians must utilize a Working Positioning System consisting of a fullbody harness and positioning lanyards that limit free falls to a maximum of two feet. • Climbing Mechanisms: For flagpoles without built-in structural platforms, employees must use certified portable ladders secured at the top and bottom, or utilize rented mobile elevating work platforms (MEWPs) with full fall arrest systems engaged.
Building Roof Work
• Access Control: Only authorized maintenance staff may access city facility roofs. Roof access hatches must remain locked when not in use.
• Unprotected Edges: Temporary or permanent guardrail systems must protect any worker within six feet of a roof edge. If guardrails are absent, a Personal Fall Arrest System (PFAS) anchored to an engineered roof anchor point is mandatory.
• Skylight Safety: Workers must treat all skylights as open holes. Protect workers passively by installing certified skylight screens or erecting temporary guardrails around them.
Firefighting Operations
• Tactical Variances: Due to emergency constraints, standard Cal/OSHA Title 8 construction rules do not apply during active fire suppression. Operations must follow NFPA 1931 and 1932 ladder safety guidelines.
• Aerial Apparatus: Firefighters operating from aerial ladders or platforms must connect to the ladder rungs or platform anchor points using a certified NFPA-Compliant ladder belt or harness. • Roof Ventilation: When performing vertical ventilation on sloped roofs, firefighters must work from an aerial platform or utilize roof ladders hooked securely over the roof peak to distribute weight and prevent sliding.
Police Services
• Tactical Heights: Officers responding to tactical situations on roofs, elevated structures, or during building clearing operations must prioritize physical perimeter awareness. • Specialized Training: Officers participating in high-angle deployments or structural searches must receive specialized training in tactical rope intervention and structural safety. • Containment: When securing an elevated crime scene, officers must establish perimeter boundaries at least six feet back from unrailed edges unless actively engaged in a suspect pursuit or dynamic tactical entry.
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DEPARTMENTAL EQUIPMENT MATRIX
DEPARTMENT / TASK PRIMARY PROTECTION
METHOD
CAL/OSHA TRIGGER
HEIGHT
INSPECTION
FREQUENCY
Tree Trimming Climbing Saddle &
Work Positioning
15 Feet Before every shift
Street Light / Flag Pole Aerial Lift w/ Restraint
Lanyard
30 Inches Pre-use vehicle check
Roof Maintenance Guardrails or PFAS w/
Engineered Anchor
6 Feet Annual anchor
recertification
Firefighting NFPA Ladder Belts &
Roof Ladders
Emergency Discretion Post-incident cleaning
Police Services Tactical Awareness /
Perimeter Control
Dynamic Situations Visual gear check
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SECTION 19 – REPETITIVE MOTION INJURIES POLICY
The City will establish and implement a policy designed to minimize Repetitive Motion Injuries (RMIs) if more than one RMI has occurred under certain conditions in any job, process, or operation. The City will determine whether any RMIs meeting the following conditions have occurred in any job, process, or operation:
• More than one RMI was reported.
• The RMIs were predominantly caused (i.e., 50% or more) by a repetitive job, process, or operation.
• The employees incurring the RMIs were performing a job, process, or operation of identical work activity. Note: “Identical work activity” means that the employees were performing the same repetitive motion task, such as, but not limited to, word processing, assembly, or loading. • The employees reported the RMIs to the employer within the preceding 12 months.
The City has established and implemented a policy to minimize RMIs, including a worksite evaluation, control measures, and training. The City policy is designed to minimize RMIs and include worksite evaluations. We will verify that each covered job, process, or operation of identical work activity, or a representative number of such jobs, processes, or operations, is evaluated for exposures that have caused RMIs.
The City will address exposures that led to RMIs by correcting them when possible or reducing their impact if correction isn't feasible. It will confirm that RMIs are resolved promptly or minimized to the extent possible. The City will also employ engineering measures like workstation redesign, adjustable fixtures, or tool modifications, along with administrative strategies such as rotating tasks, adjusting work pace, or scheduling breaks to manage exposure risks. See the section on Job Safety Analysis for the detailed format.
Training will be provided to employees as part of the policy to minimize RMIs. We will verify that employees are provided training that includes an explanation of the following:
• The City’s policy.
• The exposures that have been associated with RMIs;
• The symptoms and consequences of injuries caused by repetitive motion; • The importance of reporting symptoms and injuries to the employer; and • The methods used by the employer to minimize RMIs.
All training will be documented in a training log.
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REPETITIVE MOTION INJURIES SUPPLEMENTAL
The City will determine whether the Cal/OSHA standard for repetitive motion, Title 8 CCR §5110, applies in one or more of our workplaces. Applicability is triggered when all of the following apply:
• More than one employee has suffered an RMI within the past year • The RMIs have been diagnosed by a physician
• The RMIs were predominantly “work-related”
• The RMIs resulted from the same “job, process, or operation” with an “identical work activity” Note: Cal/OSHA directs the City to evaluate our responsibilities under this Standard separately for each workplace. Therefore, if the City operates multiple workplaces, compliance may be triggered at one workplace without involving other City workplaces, even those with activities identical to those that cause RMIs.
If the City is subject to this standard, it shall establish and implement a policy designed to minimize RMIs. The policy will include a worksite evaluation, control of exposures that cause RMIs, and employee training.
Worksite Evaluation
Each job, process or operation of identical work activity covered by this standard or “representative number” of such jobs, processes or operations of identical work activities shall be evaluated for exposures that have caused RMIs. See the section on Job Safety Analysis for more information.
RMI refers to any injury caused by a repetitive job, process or operation to the human body’s musculoskeletal system, which is composed of bones, cartilage, joints, muscles, tendons, ligaments, spinal discs, nerves, and blood vessels.
The Standard cannot be triggered by a single RMI. Compliance is required only when the City receives reports for more than one employee RMIs at a single workplace within 12 months (which Cal/OSHA further interprets as no more than 365 consecutive days between actual receipt of two reports).
Note: Even if this Standard is not triggered, Cal/OSHA does not require attention to each RMI, including the first. The City is required to record each RMI that you determine to be an occupational injury or illness and is subject to Cal/OSHA inspection and enforcement.
The City will consider only RMIs that have been “objectively identified and diagnosed” by a licensed physician. The phrase "objectively identified" reinforces that a diagnosis of an RMI is based on measurable, observable signs and symptoms, not on a subjective diagnosis based solely on an employee’s description of symptoms. Objective criteria are not limited to just clinical laboratory findings. The standard is not triggered by the description of symptoms alone. The term does not limit or refer to the actual person performing the diagnosis as an objective or impartial third party. The medical professional can be employed by the City or the employee.
Cal/OSHA also requires that the identification and diagnosis be based upon “information that is customarily relied upon by other licensed physicians in the same field of practice…” Cal/OSHA recognizes that non-occupational activities (home computer use, heavy lifting, gardening, etc.) may exacerbate occupational stresses or even cause RMIs unrelated to occupational activities. The Standard requires:
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• Work-related causation – The repetitive motion injuries (RMIs) were predominantly caused (i.e., 50% or more) by a repetitive job, process, or operation.
Compliance with this Standard is triggered by a second RMI suffered within 12 months by employees “performing a job, process, or operation of identical work activity.” This does not require that all of an employee’s job tasks be identical. Instead:
• Identical work activity means that the employees were performing the same repetitive motion task, such as, but not limited to, word processing or material/equipment handling.
If the workplace includes a job, process, or operation in which employees experience RMIs, this Standard requires the City to establish and implement a program to “minimize RMIs.” Our program will include at least the following elements:
1. Worksite evaluation
2. Control of exposures that have caused RMIs
3. Employee training
Note: Once you establish this program, this Standard provides a so-called “safe harbor” against enforcement. If the adequacy of our compliance is questioned (by Cal/OSHA prosecution, for example), the measures we take under each element are considered to satisfy our compliance requirement for that element “unless it is shown that a measure known to the City but not taken by us is substantially certain to cause a greater reduction in such injuries and that this alternative measure would not impose additional unreasonable costs.”
Once RMIs in the workplace have triggered compliance with this Standard, the City will evaluate all or a representative number of each job, process, or operation identical to those that caused the triggering RMIs, to determine “exposures” (i.e., to repetitive motion) that may cause the RMIs. Please see the Job Safety Analysis section or refer to the employee's job description.
Cal/OSHA’s enforcement guidance provides the following examples of issues to consider when evaluating possible exposures:
1. Frequency – The rate of repetitive motions or exertions
2. Force – Physical exertion by or pressure applied to any part of the body during a repetitive motion
3. Duration – The length of any period of repetitive work activity that represents an exposure risk
4. Posture – The position of a body part during repetitive work activity
5. Vibration – Localized or whole-body
6. Repetitive motion of hands and feet under conditions of extreme cold temperature
7. Any other exposures that are reasonably likely to have caused the RMIs requiring evaluation in the employer’s workplace
Once the City has identified exposures, Cal/OSHA requires us to control them to minimize RMIs. The City will control them “in a timely manner” (this term is undefined) and will control them completely or at least to the “greatest extent feasible.” The extent of feasible controls is determined in each separate situation. The City will consider the following types of controls:
• Engineering Controls – Such as work station redesign, adjustable fixtures, or tool redesign • Administrative Controls – Such as job rotation, work pacing, or work breaks
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In addition to the control measures, the City will provide training to our exposed employees. This training will explain at least the following:
1. The RMI minimization program
2. Exposures associated with RMIs
3. Symptoms and consequences of injuries caused by repetitive motion
4. The importance of reporting symptoms and injuries
5. Methods to minimize RMIs
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WRITTEN ERGONOMIC GUIDELINE
The City has developed a written Repetitive Motion Injury (RMI) guideline to provide information, techniques, and procedures to help prevent musculoskeletal disorders (MSDs).
Technological advances that result in more specialized tasks, higher assembly-line speeds, and increased repetition in the workplace often cause Repetitive Motion Injury (ergonomic) problems. Workers’ hands, wrists, arms, shoulders, backs, and legs may be subjected to thousands of repetitive twisting, forceful, or flexing motions during a typical workday. Some jobs expose workers to excessive vibration and noise, eyestrain, and heavy lifting. Machines, tools, and the work environment may be poorly designed, placing stress on workers’ tendons, muscles, and nerves. In addition, temperature extremes may exacerbate ergonomic stress.
Repetitive Motion Injury (ergonomics) involves modifying a person’s environment by designing tasks, workstations, controls, displays, safety devices, tools, and lighting equipment. Repetitive Motion Injuries (ergonomics) is a term that covers a broad range of factors. In the City, it includes factors such as:
1. Regular repetitive tasks
2. Forceful exertions
3. Hot/Cold temperatures
4. Inappropriate hand tools
5. Vibration from power tools
6. Poor body mechanics
7. Restrictive workstations
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Employee Sign-Off Sheet
Repetitive Motion Injury (ergonomics) Guidelines
I acknowledge that I have been given a copy of the written Repetitive Motion Injury (ergonomics) Guidelines, that I have read and understood them, and that I accept the guidelines as a working document that I will support and follow during my duties with the City of Newman. ________________________________ ________________________ Employee Signature Date
________________________________ ________________________ Supervisor Signature Department
--------------------------- (use this form to document employee training and information --------------------------- I acknowledge that I have been trained and informed on how to obtain a copy of the Repetitive Motion Injury (ergonomics) Guidelines, that I have understood this training, and that I will support and follow this program during my duties with the City of Newman.
________________________________ ________________________ Employee Signature Date
_______________________________ ________________________ Supervisor Signature Department
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SECTION 20 - HARASSMENT POLICY
The City maintains a strict policy prohibiting sexual harassment and harassment because of race, color, religion, age, disability, national origin, or any other basis made unlawful by any applicable law, ordinance, or regulation. This policy applies to all persons involved in the City's operations and prohibits harassment by any City employee, including supervisors and co-workers. Prohibited harassment in any form, including verbal, physical, and visual conduct, threats, demands, and retaliation, is unlawful and will not be tolerated. Harassment because of race, color, religion, sex, age, disability, national origin, or any other protected basis includes, but is not limited to:
• Verbal conduct such as epithets, derogatory or vulgar comments, slurs, or unwanted sexual advances, invitations, or comments.
• Visual conduct such as derogatory posters, photography, cartoons, drawings, or gestures. • Physical conduct such as unwanted touching, blocking normal movement, or interfering with work directed at employees because of their sex or any other protected basis. • Threats and demands to submit to sexual requests in order to keep a job or avoid some other loss, and offers of job benefits in return for sexual favors. • Retaliation for opposing, reporting or threatening to report unlawful harassment, or for participating in an investigation, proceeding or hearing conducted by an investigating agency.
The claimant may have a claim for prohibited harassment even if they have not lost a job or another economic benefit. Harassment that impairs working ability or emotional well-being at work violates this policy and will not be tolerated.
If the claimant believes they are being harassed on the job because of their sex, race, ancestry, or other prohibited basis, they should use the procedure outlined in this policy to file a complaint and have it investigated. The City encourages all employees to report conduct prohibited by this policy, whether or not they are personally involved.
The claimant has the right to redress for prohibited harassment. In order to secure this right, provide a complaint, preferably in writing, to their own or any other supervisor or Department Head as soon as possible after any incident the claimant feels is prohibited harassment. Complaints should include details of the incident(s), the names of the individuals involved, and any witnesses. Supervisors will refer all complaints of prohibited harassment to the proper Human Resources Officer or Department Head.
The Human Resources Officer, the Department Head, or their designee will conduct an investigation into the harassment allegations. This investigation will be completed, and a determination regarding the alleged harassment will be made as soon as practicable.
If the Human Resources Officer, Department Head, or designee determines that prohibited harassment has occurred, the City will take remedial action commensurate with the severity of the offense. Action will also be taken to deter any future harassment. Any action taken against the harasser will be made known to the claimant, and the City will also take steps to remedy any loss resulting from harassment.
The City will not retaliate against the claimant for filing a complaint and will not knowingly permit retaliation by management, employees, or co-workers.
The City encourages all employees to report any incidents of harassment prohibited by this policy immediately so that complaints can be resolved quickly and fairly.
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If the claimant does not feel their complaint is being handled satisfactorily under the grievance procedure, the employee may file a complaint with the Equal Employment Opportunity Commission or the Department of Fair Employment and Housing of the State of California. These agencies have offices in most major metropolitan areas. The Department of Fair Employment and Housing has the authority to investigate complaints and, if it determines that the claims are valid, to pursue administrative proceedings against the offending parties. Employees are protected against retaliation for making claims of unlawful harassment, for filing harassment complaints with local or governmental agencies, for cooperating with an investigation of the Department of Fair Employment and Housing, or for providing testimony as a witness.
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PROHIBITED HARASSMENT POLICY RECEIPT AND ACKNOWLEDGEMENT FORM I hereby acknowledge, by my signature below, that I have received, read, and understand the City of Newman Prohibited Harassment Policy.
_____________________________ _____________________________ Signature Date
_____________________________ ________________________________ Printed Name Department
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HARASSMENT INVESTIGATION CHECKLIST FORM
Consider the order in which investigation interviews will be conducted:
o Complainant.
o Alleged harasser.
o Co-workers and other witnesses.
o Second interview of the Complainant to discuss any factual questions as a result of the investigation.
Interview each witness separately in an office or room where the discussion will not be overheard by other witnesses, the alleged harasser, or any other unauthorized persons:
o Before beginning the interview, explain the purpose of the interview by referring generally to recent complaints about the relationship between the Complainant and the alleged harasser. Do not necessarily discuss the issue of sexual harassment so that you do not taint the witness’s recollection of the events.
o Emphasize that the City takes these charges very seriously and that the City is investigating these charges by interviewing all potential witnesses in compliance with the City's policy. o Explain that upon completion of the investigation, the City will attempt to determine what occurred and will take appropriate action based on its determination. o Both the alleged victim and the alleged harasser should be advised that each will be advised of the results of the investigation and any action taken.
o Instruct each witness interviewed not to discuss the matters covered during the interview with any co-employee or the alleged harasser.
o Explain to the witness that confidentiality is necessary to protect the integrity of the investigation and to ensure that the City receives trustworthy information in an atmosphere free from coercion.
o Avoid leading questions.
o Ask open-ended, non-judgmental questions. Use investigation interview forms where appropriate.
o Explain to all witnesses that retaliation will not be tolerated.
Avoid the appearance of impropriety or favoritism in conducting interviews.
Observe and record all physical and verbal reactions of witnesses.
Do not record a conclusion regarding credibility.
Avoid judgmental statements or furthering of myths or stereotypes.
Explore the effects of alleged harassment on each witness (i.e., psychological, emotional, physical, and financial).
Interview all possible witnesses:
o Complainant.
o Alleged harasser.
o Complainant’s supervisor.
o Alleged harasser's supervisor.
o Co-workers.
o Other: _____________________
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Review Complainant’s personnel file.
Review the alleged harasser’s personnel file.
Discuss investigation results and proposed action with the investigation team. This discussion should be limited to those with a need to know the results of the investigation, such as the Complainant’s Department Head, the alleged harasser’s Department Head, the City Manager, and the Human Resources Officer.
o Consider credibility determinations; factors include:
o Memory
o Perception
o Veracity (truthfulness)
o Corroboration or lack of corroboration, and implications of such determination o Bias of witnesses
o Consistency of accounts
o Prior misconduct or lack thereof, and implications of such misconduct o Plausibility of accounts
Review any documentary evidence.
Consider appropriate remedial action.
o Document investigation in personnel file.
o Verbal warning.
o Written warning.
o Suspension.
o Demotion.
o Termination.
Factors in determining appropriate remedial action.
o Credibility determinations.
o Prior conduct, if any.
o Prior discipline of alleged harasser.
o Level of harassment, including type and frequency of conduct. o Alleged harasser’s knowledge of City rules of conduct. o Prior disciplinary ‘precedent’ for identical, similar or analogous misconduct. o Political and employee relations issues.
o Other: _________________________________________________________________________ Review harassment investigation and findings.
o Was the City's harassment policy adequate?
o Were the employees aware of the terms of the harassment policy? o Was the harassment complaint procedure adequate?
o Did the investigator uncover issues that need to be addressed? o Other: _______________________________________________________________________ Implement changes to harassment policies and procedures where appropriate.
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COMPLAINANT INTERVIEW FORM
Name: _____________________ Date: ____________________
Position: ___________________ Department: ______________
1. Name and Position of the alleged harasser: ______________________________________________
2. Date and Time of the harassment: _____________________________________________________
3. Did the harassment occur more than once? ▢ Yes ▢No
4. If yes, how often did it occur? ____________________________________________________________________________
5. If it occurred more than once, on what dates and times did it take place? ___________________________ ______________________________________________________________________________________________________________
6. For each incident, ascertain and document what occurred. Try to gather as many details as possible, even if it may be uncomfortable for the complainant. Use additional pages if necessary. Ask openended, non-judgmental questions such as:
a. Did the alleged harasser touch the complainant? ________________________________ ________________________________________________________________________ b. If yes, where was the complainant touched? ___________________________________ ________________________________________________________________________ c. Was the complainant touched more than once? ________________________________ ________________________________________________________________________ d. Did the alleged harasser threaten the complainant in any way? ____________________ ________________________________________________________________________ e. If yes, what was the threat or threats? ________________________________________ ________________________________________________________________________ f. How long was the incident, for example, a few seconds or five minutes? _____________ ________________________________________________________________________ g. Where did the incident(s) of harassment take place? _____________________________ ________________________________________________________________________ h. Were there any witnesses to the incident(s) of harassment? If yes, who were the witnesses? ______________________________________________________________ ________________________________________________________________________ i. Does the complainant know of any others subjected to the same behavior? __________ ________________________________________________________________________ j. Does the complainant know of any motive for harassment? _______________________ ________________________________________________________________________
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k. How did the complainant respond to the harassment? Did they make any effort to bring it to a halt? ______________________________________________________________ ________________________________________________________________________ l. Did the complainant tell anyone else about the incident(s) of harassment: superiors, coworkers, family, friends, government representatives, or attorneys? If yes, get details concerning who, what, when, where, and the response, if any. _____________________ ________________________________________________________________________ m. Does the complainant have any tangible evidence or records of harassment: notes, letters, memos to or from the harasser, witnesses, calendar or diary entries, or the same by the complainant, tape recordings surreptitious or otherwise, formal complaint forms to any agencies? __________________________________________________________ ________________________________________________________________________ n. How did the complainant feel about the harassment at the time it occurred? _________ ________________________________________________________________________ o. Does the complainant feel the same way now? If not, what is different about how the complainant now feels, and what brought about the difference? ___________________ ________________________________________________________________________ p. Does the alleged harasser have control over the compensation, working conditions, or future employment of the complainant? ______________________________________ ________________________________________________________________________ q. Has the alleged harasser made or carried out any threats or promises in connection with the alleged sexual harassment? ______________________________________________ ________________________________________________________________________ r. Does the complainant know or suspect there are other victims of harassment by the same person? If yes, who are they? ___________________________________________ ________________________________________________________________________ s. To what extent were others in control made aware of the situation? ________________ ________________________________________________________________________ t. What action would the complainant like to have taken? __________________________ ________________________________________________________________________ u. Ask the employee to write and sign a detailed description of all events to support the harassment claim. ________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ Interviewer: ________________________________________________ Date: _____________________ Witness: ___________________________________________________ Date: _____________________
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ALLEGED HARASSER INTERVIEW FORM
Name: ____________________________ Date: _________________________ Position: __________________________ Department: ___________________ Prepare for the investigation meeting with the alleged harasser. This meeting should take place in private. The investigator should outline the allegations in advance to ensure that all subjects are discussed.
Answer the alleged harasser’s pre-interview concerns and suspicions about the investigation.
Advise the alleged harasser in general about the investigation and the strict policies on confidentiality and retaliation avoidance.
Ask direct and detailed questions based on information provided by all witnesses, such as:
o Were the alleged harasser and complainant working together on the date(s) the complainant says harassment occurred? _______________________________________________________________ __________________________________________________________________________________ o Does the alleged harasser recall any interaction with the complainant on those dates? If yes, what was the context of the interaction? _____________________________________________________ __________________________________________________________________________________ o Were there any witnesses present? ____________________________________________________ __________________________________________________________________________________ o What was the substance of any conversation between the complainant and the alleged harasser? __ __________________________________________________________________________________ Expect an adamant denial. For each denial, request that the alleged harasser identify corroborating witnesses or evidence and detail any ‘alibi’.
If the alleged harasser acknowledges any conduct, ascertain and document what occurred. Try to gather as many details as possible, even if it may be uncomfortable for the alleged harasser. Use additional pages if necessary. Ask open-ended, non-judgmental questions, such as:
o Did the alleged harasser touch the complainant? __________________________________________ __________________________________________________________________________________ o If yes, where was the complainant touched? _____________________________________________ __________________________________________________________________________________ o Was the complainant touched more than once? __________________________________________ __________________________________________________________________________________ o Was the touching done at the direction of the complainant or the alleged harasser? _____________ __________________________________________________________________________________ o Did the alleged harasser threaten the complainant in any way? ______________________________ __________________________________________________________________________________ o If yes, what was the threat or threats? __________________________________________________ __________________________________________________________________________________ o How long was the incident, for example, a few seconds or five minutes? _______________________ __________________________________________________________________________________
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o Where did the incident take place? _____________________________________________________ __________________________________________________________________________________ o Were there any witnesses to the incident? If yes, who were the witnesses? ____________________ __________________________________________________________________________________ o How did the complainant respond to the incident? Did they make any effort to bring it to a halt? ___ __________________________________________________________________________________ o Did the alleged harasser do or say anything that could have been misunderstood or could be intentionally misrepresented? _________________________________________________________ __________________________________________________________________________________ Ask the alleged harasser about their beliefs or suspicions as to why the reports or complaints have been made (i.e., ulterior motives, prior consensual relationships, retaliation by the complaining employee, attempts at job security in the face of poor performance evaluations, etc.). ________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ o Did the complainant engage in any conduct that the alleged harasser felt was inappropriate or made the alleged harasser feel uncomfortable? ___________________________________________ __________________________________________________________________________________ o Has the complainant ever expressed or acted in a way that might suggest to the alleged harasser or others that the conduct was welcome? _________________________________________________ __________________________________________________________________________________ o What is the level of supervision between the alleged harasser and the complainant? _____________ __________________________________________________________________________________ o How frequently do the alleged harasser and the Complainant work together? __________________ __________________________________________________________________________________ o Has the alleged harasser been previously accused of harassment? ____________________________ __________________________________________________________________________________ o If yes, what were the circumstances? ___________________________________________________ __________________________________________________________________________________ Advise that if the evidence establishes harassment, the City of Newman will take appropriate disciplinary action against the alleged harasser and the complainant will be fully informed about the City’s determination.
o Other: ____________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ Interviewer: __________________________________ Date: ______________________ Witness: _____________________________________ Date: ______________________
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COWORKER INTERVIEW FORM
Name: ______________________________ Date: _____________________ Position: ____________________________ Department: _______________ Did the coworker see any alleged incident? ▢ Yes ▢ No
If yes, what occurred? Try to get as many details as possible (use additional pages if necessary), asking open-ended, non-judgmental questions such as:
o What happened? ___________________________________________________________________ __________________________________________________________________________________ o What was said by the alleged harasser? _________________________________________________ __________________________________________________________________________________ o Did the alleged harasser touch the complainant in any way? _________________________________ __________________________________________________________________________________ o When did all this happen? ____________________________________________________________ __________________________________________________________________________________ o Who else was present? ______________________________________________________________ __________________________________________________________________________________ o What (if anything) did the complainant do in response to the alleged harasser’s conduct? _________ __________________________________________________________________________________ o Did anyone else say or do anything during the incident? ____________________________________ __________________________________________________________________________________ o Did the coworker later inform anyone about the incident? If yes, who did they tell and how did they respond? __________________________________________________________________________ __________________________________________________________________________________ Did the coworker see more than one alleged harassing incident between the alleged harasser and the complainant? ▢ Yes ▢No If yes, ask questions such as:
o Did the complainant ever discuss the issue of alleged harassment with the coworker? ____________ __________________________________________________________________________________ o How did the complainant respond to the harassment? _____________________________________ __________________________________________________________________________________ o Did they make any effort to bring it to a halt? ____________________________________________ __________________________________________________________________________________ o Did the coworker notice any appreciable change in the complainant's behavior? ________________ __________________________________________________________________________________
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o Did the complainant become more or less emotional, upset, or moody at work, specifically with or near the alleged harasser? Please specify: _______________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ o Has the coworker personally seen or heard of sexual harassment by the alleged harasser against any other City employee besides the complainant? ▢ Yes ▢ No If yes, try to get as many details about what occurred as possible, asking open-ended, non-judgmental questions such as those listed above.
Has the coworker heard another coworker speak or complain about sexual harassment by the alleged harasser that the coworker did not personally witness? ▢ Yes ▢ No If yes, try to get answers to the following questions:
o Who told the coworker about the alleged harassment? ____________________________________ __________________________________________________________________________________ o Who was alleged to have been harassed? ________________________________________________ __________________________________________________________________________________ o What was the form of the alleged harassment? ___________________________________________ __________________________________________________________________________________ o When did it happen? ________________________________________________________________ __________________________________________________________________________________ o What happened? ___________________________________________________________________ __________________________________________________________________________________ o Who else was present? ______________________________________________________________ __________________________________________________________________________________ o What did anyone else allegedly say or do during the incident? _______________________________ __________________________________________________________________________________ o Whom did the coworker later talk about the incident, and what was the response? ______________ __________________________________________________________________________________ o Is there any reason the coworker can think of why the alleged harasser would have thought that the conduct in question was welcomed? ____________________________________________________ __________________________________________________________________________________ o Does the coworker have any reason to believe the complainant might be misrepresenting the allegations? Why is it more likely than not that the harasser committed misconduct? ____________ __________________________________________________________________________________ o Who does the coworker believe (in cases where the harasser denies allegations outright)? Why? ___ __________________________________________________________________________________
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Is the coworker aware of any other incidents of sexual harassment by any other City of Newman employees? ▢ Yes ▢ No If yes, try to get an answer for the following questions:
o Describe the incident: _______________________________________________________________ __________________________________________________________________________________ o Who was involved? _________________________________________________________________ __________________________________________________________________________________ o Identify all witnesses: ________________________________________________________________ __________________________________________________________________________________ o When did it occur? __________________________________________________________________ __________________________________________________________________________________ o Was the Department Head or Supervisor advised about the incident promptly, and what was the response? _________________________________________________________________________ __________________________________________________________________________________ o If the Department Head or Supervisor was not advised about the incident promptly, who was? ____ __________________________________________________________________________________ o Other: ____________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ Interviewer: ____________________________________ Date: ______________________ Witness: _______________________________________ Date: ______________________
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SECTION 21 - OFFICE SAFETY POLICY
The purpose of this office safety policy is to outline general guidelines for safety in the City of Newman's office area. Safe work practices apply to all City employees, including office employees. The following rules specifically address the office setting, but the publication of this office safety policy does not relieve office employees of their responsibility to follow other relevant safe work practices and procedures.
Office Ergonomics
Work in offices has been shown to contribute to poor ergonomic design. Included in this category are jobs involving extensive telephone usage and computer terminal input. The City has taken the following measures to control these office ergonomic hazards:
1. All employees whose jobs require extensive telephone usage will be issued a headset to be used when telephone usage exceeds three hours a day.
2. All employees' workstations where terminals are present shall be equipped to allow comfortable computer use. Such equipment includes:
a. Non-glare screens,
b. Adjustable height terminal platforms,
c. Adjustable height chairs,
d. Keyboard wrist supports (optional; available upon request).
3. When employees feel stiff or uncomfortable after working for a period of time, they are encouraged to stretch, go to a different task for a while, or stand up and walk around for a few minutes. If the employee has phone responsibilities, they must ask someone to cover for them while they are away from the desk.
Office Cleanliness / Housekeeping
Offices or work areas are to be kept in neat order at all times to prevent the accumulation of paper, boxes, or other flammable materials on desks or floors.
Any spills or other hazards that employees see are to be reported immediately for removal, repair, or cleaning.
If a rug, boxes, or any other object poses a trip hazard in the work area, notify the supervisor right away to have it removed. Employees are expected to promptly eliminate hazards, such as fixing a folded rug to prevent tripping.
Security
To protect the City, employees, volunteers, and the community, certain security restrictions are in place in each workplace or facility. The security restrictions include, but are not limited to, the following topics:
Access Restrictions or Control
o Identification
o Computer Access
o Reception Areas
o Visitor Procedures
o Parking Areas
o Production Area
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First Aid
The City of Newman has responders trained in more advanced first aid techniques, including CPR. These employees work at the fire station at various hours throughout the day or night and can be called upon in serious emergencies. In serious emergencies, any employee who discovers the emergency should verbally call for help immediately, then call 911. To provide an effective and efficient response in an emergency, the City of Newman supports training employees in administering CPR, AED, and First Aid.
This is volunteer training and requires Department Head approval. Once approved, the Department Head will work with the City of Newman Fire Department to schedule the necessary training.
The following departments are required by law to have CPR, AED, and First Aid trained personnel:
1. Fire Department
2. Recreation Department
3. Police Department
Use of Space Heaters and Small Appliances
o Items such as hot plates, toasters, coffee mug warmers, and other small appliances are not allowed in offices, cubicles, or work areas.
o The only small appliances allowed in offices, cubicles, or work areas are fans and space heaters approved by the City of Newman and in accordance with the California Fire Code. These items should only be turned on and in use while the space is occupied by the employee. All small appliances require tip-over protection and may not be placed under a desk or near combustible materials.
o Small appliances must be plugged directly into a building's electrical outlet or an approved surge protector, as approved by the City of Newman and in accordance with the California Fire Code. o Small appliances such as toasters, microwaves, water coolers, and coffee makers are approved for breakrooms or facility kitchens.
o Burning candles is not approved for office spaces or indoor use.
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EMPLOYEE SAFETY POLICY HANDOUT
*These sheets can be copied and handed out to employees to train them on the written Office Safety Policy.
The purpose of the office safety policy is to outline general guidelines for safety in the City of Newman's office areas. There are many safety issues relevant to the office setting, and this written policy outlines the City of Newman’s guidelines regarding these issues. The City’s reasons for instituting an office safety policy with guidelines are to protect our employees from workplace hazards.
Safe work practices apply to all employees, including office employees. The Office Safety Policy contains rules specific to the office setting, but its publication does not relieve office employees of their responsibility to follow other safe work practices and procedures.
The City’s office safety policy specifically addresses the following workplace issues:
o Purpose
o Ergonomics
o Office cleanliness/housekeeping
o Security
o First Aid
o Use of space heaters and small appliances
This policy addresses key safety concerns relevant to our workplace. Employees are expected to perform all tasks safely, even when no specific guideline is outlined in the office safety policy. The purpose of this safety policy is to safeguard employees and the community from harm. By adhering to the rules, we can all work together in a safe environment.
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OFFICE SAFETY POLICY – EMPLOYEE SIGN-OFF SHEET
I confirm I have received, read, and understood the written Office Safety Policy, and I agree to support it as a working document.
_________________________________ ___________________________ Employee Signature Date
_________________________________ ______________________________ Supervisor Signature Department
------------ (Use this form above and/or below to document the employee training/information) ------------- I confirm I have received training on how to access the Office Safety Policy, understand it, and will adhere to it.
_________________________________ _________________________________ Employee Signature Date
________________________________ _________________________________ Supervisor Signature Department
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ERGONOMICS GUIDELINES FOR VIDEO DISPLAY TERMINAL OPERATORS This guideline aims to prevent work-related musculoskeletal disorders and reduce visual fatigue. It primarily benefits employees who spend long hours at keyboards and screens. The guideline emphasizes proper workstation setup, maintaining good posture, and taking micro-breaks to prevent eye strain and muscle tension. It also encourages employees to use OSHA’s VDT Checklist to assess their work environment and report early signs of discomfort.
Competitive Edge
Ergonomic principles, effectively applied, can give organizations the edge they need by maximizing efficiency, increasing productivity, and enhancing product and service quality. A well-implemented ergonomics program can do all of this and reduce workplace injuries and workers’ compensation costs.
Ergonomics
Ergonomics is a state-of-the-art management tool for achieving the best possible fit between City employees and their work. This means designing work activities and equipment to maximize efficiency.
The better the fit, the greater the City’s effectiveness, the lower our injury rate, and the closer we are to achieving our objectives.
Team Effort
Ergonomics can also be the starting point for employee involvement in the City of Newman's “continuous improvement” program. Employees who participate in the ergonomics program have higher morale, see their own benefit in the City's success, and want their “team” to be the best! A Formular for Success
The effective application of ergonomic principles leads to a win-win situation for the City of Newman and employees alike. Ergonomics is a formula for success employees don’t want to pass up.
FOUR STEPS TO A SUCCESSFUL ERGONOMICS PROGRAM
1. Evaluate the work
2. Consider your options.
3. Develop a plan.
4. Implement and monitor your progress.
STEP ONE: EVALUATE THE WORK
The first step in a successful ergonomics program is for the City and its employees to evaluate the work and workstations. What follows is a “VDT CHECKLIST” to help make a quick but thorough appraisal of your VDT workstations. This, together with an examination of employees' work-injury experience, will help the City decide whether changes are needed. Answer each of the CHECKLIST questions for each of the VDT operators and their workstations. A “YES” answer means we’re in good shape. A “NO” answer means we should take a closer look. Go to steps 2 and 3 to learn about our options.
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VDT CHECKLIST
VDT OPERATORS YES NO
Is the operator encouraged to report to management any physical problems they associate with using a VDT workstation?
Is the operator free of physical problems associated with using the VDT workstation?
LIGHTING AND GLARE YES NO
Is the VDT workstation arranged to minimize glare and visual discomfort? Is the VDT screen clean and free of perceptible flicker?
WORKSTATION SEATING YES NO
Does the chair's seat/backrest support comfortable postures, allowing occasional variation in seating?
Does the seat height allow the operator to comfortably place the entire sole of the foot flat on the floor or flat on a footrest?
Do the backs of the lower legs behind the knees remain free of contact with the seat pad?
Does the seat pad angle allow the operator to assume a comfortable position with the thighs approximately parallel to the floor and the lower legs approximately perpendicular to the floor?
Does the angle between the seat back and seat pad allow the operator to assume a comfortable upright position with the torso approximately perpendicular to the floor?
Is the seat back width comfortable for the operator?
Does the seat back allow the operator to assume a comfortable position with ample lower-back support?
If present, do arm rests allow the operator to assume a comfortable position and:
(1) relax the shoulders and arms in a position close to the body; (2) operate the keyboard with the home row at approximately elbow height and the wrists and forearms in a straight line approximately parallel to the floor; (3) move as close as desired to the keyboard; and (4) easily reach primary work materials and accessories?
If present, do the armrests have a minimum inside clearance of at least the operator's hip width?
If present, are adjustable seat pads, seat backs, and armrests readily operable by the operator without tools?
SCREENS, KEYBOARDS, AND WORK SURFACES YES NO
Is the top-most line of the VDT screen slightly below eye level when the operator is seated in an upright posture?
When seated in a comfortable position, can the operator perform keystroking with the torso upright?
Is the keyboard, seating, and work surfaces arranged so that when the operator sits in the most comfortable position, they can type with the keyboard at about elbow height, keeping their forearms, wrists, and hands straight and roughly parallel to the ground?
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Does the operator, while seated in the most comfortable position, perform keystroking with shoulders relaxed (i.e., elevated) arms resting close to the sides of the body (i.e., not extended outward or stretched forward)? Is the keyboard positioned (i.e., angled) so that keystroking can be performed with the wrist, hands, and fingers in a relaxed, natural (neutral) position? Is the work surface positioned low enough so it does not touch the top of the operator's legs when seated at the VDT with feet flat on the floor or on a footrest?
Is the work surface large enough to accommodate all necessary input devices (e.g., keyboard, mouse, trackball), task materials, and related accessories? Are input devices positioned on the work surface at approximately the same height and distance from the operator and the keyboard? If present, are adjustable screens, keyboards, and work surfaces readily operable by the operator without using tools?
WORK PRACTICES YES NO
Does the operator have frequent, short interruptions from keystroking at regular intervals throughout the shift, during which the operator can perform other duties or otherwise give the hands and wrists a break from keystroking? Does the operator routinely perform stretching and movement exercises? Does the operator work without a lot of overtime at a VDT? Is the operator normally able to complete daily work and meet deadlines without excessive stress?
VDT ACCESSORIES YES NO
Is a document holder provided upon request for any operator who types from documents?
Is a document holder positioned so that reading material is at approximately the same height and distance from the operator as the VDT screen? If present, does the wrist rest help the operator maintain a straight, neutral wrist and hand position while keystroking?
If present, is the wrist rest (1) approximately the same height as the keyboard; (2) positioned directly adjacent to the keyboard without a gap; and (3) positioned and padded to allow the operator to avoid resting the arms/wrists or hands on hard, sharp, or square-edged surfaces?
Is a footrest provided as needed so the operator can place the entire sole of the foot flat on a stable surface?
Is a telephone headset provided upon request for the operator who frequently answers calls as part of their work?
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STEP TWO: CONSIDER YOUR OPTIONS
Don’t make a decision yet! Just review the following options for making changes.
VDT Operators:
• Develop and implement problem reporting procedures.
• If a quick fix to the work practice or workstation will not work, consider an evaluation for physical problems reported as being associated with VDT use. See discussion under Potential Ergonomic Injury (STEP THREE).
Lighting and Glare:
• Use blinds or curtains over windows that create glare. • Position VDT operators and monitors so that direct light is not in the operator’s eyes or reflected on the monitor.
• Install a dimmer switch and/or remove some light bulbs. • Turn off some overhead lights and use task lighting, if needed. • Use a glare screen.
Workstation Seating:
• A chair adjustable for height and tilt of the seat pad and backrest. • Any other chair that allows the operator to assume safe, neutral working postures as described above. Armrests, if present, should be removable or adjustable. • Lumbar support cushion if the chair does not provide adequate back support. • Footrest if VDT user’s feet do not rest firmly and comfortably on the floor.
Keyboards, Monitors, and Work Surfaces:
• Provide work surfaces with adequate space for VDTs, accessories and any work materials. • A bi-level table easily adjustable for screen and keyboard height. • A lower or higher desk or table.
• A height-adjustable keyboard tray that can be attached to an existing desk or table. • Raise or lower the monitor by putting it on, or removing it from, the top of the hard drive, boxes, or books.
• Adjustable monitor arm.
• Eye exam and a new prescription for glasses, if necessary.
Work Practices:
• Place documents and equipment in front of the operator. • Frequent periods of alternative work or rest, which allow a brief respite from keystroking. • Vary the job tasks.
• Sensible job demands.
• Adequate training.
VDT Workstation Accessories:
• Padded surfaces for wrists.
• Work surface large enough to accommodate all equipment within comfortable reach. • Document holder adjustable to screen height.
• Telephone headset for employees who engage in more than occasional simultaneous use of telephone and VDT.
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STEP THREE: DEVELOP A PLAN
After familiarizing yourself with your VDT workstations and available options, the next step is to determine if you or your VDT operators should implement any changes. If so, develop a plan that specifies the desired modifications from the options in STEP TWO and establish a timeline. The decision to proceed and the approach to making improvements will rely on your budget, priorities, and employee feedback.
To help you define your priorities, answer the following questions:
1. Are any employees currently having symptoms that appear to be related to their use of a VDT? If yes, modifying their work practices or workstations is your top priority.
2. Which workstations handle the greatest volume of work by a single employee? Those where employees spend the most time typing should typically be prioritized for modifications. If employees spend similar amounts of time keystroking at a VDT, those who engage in continuous keystroking without breaks should be considered higher priority. Workstations used only sporadically might not require any adjustments.
3. How long will it take to implement the change? How do finances affect your short-term and long-term options? If a long-term changeover is being considered, are there any simpler, less costly interim changes that can be made?
4. Are there any quick fixes or inexpensive changes that could make a big difference? If yes, why not get these right away?
5. Are there any changes you would like to try out on a temporary basis? If so, you should implement these sooner rather than later so that you can find out as soon as possible what works and what doesn’t.
6. What are the costs and benefits of the ergonomic improvements you are thinking about? There may be costs related to equipment purchases, training, and work time spent implementing improvements. (Not taking these measures can be costly, too.) Consider potential cost reductions associated with workers’ compensation claims and lost work time. And don’t forget that improved efficiency and new equipment can add value to the organization and increase productivity.
Training:
To avoid ergonomic injuries, proper training is crucial for VDT operators and their supervisors. The VDT Checklist in STEP ONE provides employees with basic safety information for using a VDT. Additionally, training should include organization-specific details—such as equipment and safe work practices—that only employers can provide. Incorporate this into new-hire or refresher sessions. Hands-on training with plenty of Q&A can effectively reinforce the message.
Ongoing Problem Reporting and Problem Solving:
By now, the work has been evaluated, options have become familiar, and we are closer to finalizing a Plan. Unfortunately, even the best planning can’t predict all of the problems an organization will confront from day to day.
This is particularly true for ergonomic problems. That is why it is important to build procedures into the plan that will enable the organization to identify and address unforeseen ergonomic problems as they
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arise on a case-by-case basis. This means designing a system for Problem Reporting and Problem Solving that will keep you on top of new developments.
Problem Reporting:
Fast responses to early warnings are the goal here. A reporting procedure that encourages employees to report problems, a work practice that can be improved, or symptoms that could signal an ergonomic injury will get you well on the way.
The reporting procedure is based on the following principles:
(1) We can’t fix a problem if we don’t know about it; and (2) It’s better to know too much than too little.
Nowhere is this truer than in ergonomics, because ergonomic injuries tend to be fixable and inexpensive at first, but costly and unfixable later on. Employees should be thoroughly trained on when and how to report problems.
Problem Solving:
Problem solving consists of improving a workstation or work practice or dealing with a potential ergonomic injury. This is done on a case-by-case basis as new problems are brought to our attention. • Best work practice
o If an employee reports a problem related to their work activity, it will need to have a second look at the employee’s workstation and work practices. The employee’s report can be used as an opportunity to identify and correct problems missed the first time around and reemphasize points that may have been overlooked in the employee’s training.
• Potential Ergonomic Injury
o Whenever an employee reports symptoms that could be related to an ergonomic injury, it is in the best interest to get involved. Take a second look at the employee’s work right away to see if there is anything obvious in the employee’s workstation or work activity that may be causing the problem. Ask the employee about any outside activities that may be causing or contributing to the symptoms. If there isn’t a quick fix to alleviate the symptoms, the best solution may be for the employee to seek a health care evaluation. o NOTE: The main point to keep in mind is that early intervention is an opportunity to use health care resources to the benefit of both the organization and the employee.
The penny-wise, pound-foolish syndrome:
It’s actually better for several employees to be evaluated and found free of injury than for a single employee not to be evaluated and later develop an irreversible ergonomic injury. Why? Just look at the numbers. Medical exams for an ergonomic injury can cost as little as $100.00, but workers’ compensation claims for an ergonomic injury can run anywhere from $15,000.00 to $55,000.00! All kinds of activities can influence work-related injuries.
Activities on and off the job can affect the potential for ergonomic injury. A good health care evaluation helps to determine where the problem is-on the job, off the job, or both-so that everyone has the information needed to solve the problem.
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What a good health care provider does for everyone:
If a health care professional familiar with the workplace evaluates the employee, there's a higher chance of finding an effective solution. Check if there's a health care provider locally who specializes in workrelated ergonomic injuries. If an employee needs an evaluation, encourage them to go to the provider, at least the first time, so the evaluator can review the equipment and work practices at the workplace.
When health care providers understand that the organization is seeking an intervention that truly solves the problem of “fitting the work to the worker,” they have an incentive to provide effective solutions.
That is what will keep everyone coming back to them rather than going elsewhere.
STEP FOUR: IMPLEMENT AND MONITOR YOUR PROGRESS
The key to success in this step is to follow through on commitments and regularly check progress. “Continuous improvement” is a common buzzword today, especially in ergonomics—a field that constantly evolves by refining effective methods and re-evaluating ineffective ones.
Keep in mind that employees possess much of the essential information needed to identify issues and suggest solutions. Their active involvement in discussions is a key factor for success. When assessing the program’s effectiveness, consider these questions:
• Are ergonomic injuries being reduced in number and/or severity? • Has the scheduling, pace, organization, or work activity changed? • Have any additional ergonomic problems been created by new job tasks, equipment or even the program itself?
• Is the problem reporting and problem-solving procedure working? • Is any additional training needed?
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SECTION 22 – POSTING REQUIREMENTS, ACCIDENT PREVENTION SIGNS AND TAGS POLICY Many laws mandate that employers display information at work informing employees about the State Occupational Safety and Health Act (State OSHA), their rights under it, and other relevant laws. The City of Newman will post the following basic information:
• Cal/OSHA’s poster “Safety and Health Protection on the Job,” which provides notice of the existence of the State OSHA and basic employee rights.
• Annual summaries of occupational illness and injuries (I&I) in the preceding year.
Furthermore, numerous Cal/OSHA Standards mandate that the City post warnings to alert workers about hazards in specific workplaces, including the particular equipment or controls used to mitigate those risks. The City of Newman will post the following:
• A Notice of Employee Protections and Obligations, in the form of a poster titled “Safety and Health Protection on the Job,” is available in English and Spanish. The City will post this Notice in a “conspicuous place where notices to employees are customarily posted.” • California’s Department of Industrial Relations’ (DIR’s) Division of Labor Statistics and Research (DLSR) requires every employer to record occupational injuries and illnesses (I&I) and to report serious injuries and illnesses within 24 hours.
In addition, the I&I Standard requires the City to create an annual summary of all occupational injuries and illnesses, on a clean copy of Form Cal/OSHA 300A, and post it from February 1 to April 30. The City will post the annual summary in the same location where we post other required worker safety information.
The City will display numerous Cal/OSHA Standards that specify additional posting requirements. These requirements often include some or all of the following:
• Warning signs on doors, or in rooms or areas subject to specific hazards, which can include:
o General “Authorized Personnel Only” signs
o Specific warning signs
Radio Frequency Radiation Hazard
o Employee Safety Information
Exit signs
o Safe/Unsafe Practice Admonitions
No Smoking
Hazardous Materials
Chemical Safety
o Warning labels on hazardous materials or equipment
Hazard Communication Standard labels
The City might face various additional obligations to display information at workplaces. Typical examples include:
• Minimum wage, payday, and other information relating to wages and benefits, required by the state’s industrial welfare commission.
• Statement of compliance with non-discrimination laws, required by the state’s Department of Fair Employment and Housing.
• Notice of workers’ compensation insurance carrier, required by DIR’s Division of Labor Standards Enforcement.
• Notice of availability of unemployment insurance and disability insurance, required by the state’s Employment Development Department.
• Hazardous waste labels required by the federal Resource Conservation and Recovery Act (RCRA) and the state’s Hazardous Waste Control Law (HWCL).
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ACCIDENT PREVENTION SIGNS AND TAGS
Accident prevention signs or tags will be used under certain circumstances and will conform to defined requirements regarding identifying hazardous conditions. • Signs will be appropriate to the given situations and standardized. • Accident prevention tags must be used under certain biohazardous conditions. • Appropriate and clear accident prevention tags will be used by the City of Newman. • Optional tags will be used, provided they meet certain standards. • The City of Newman adheres to certain design requirements that apply to biohazard symbols. • Employees will be instructed regarding the meaning of the different signs and various tags used throughout the workplace and what special precautions are necessary.
Accident prevention signs will be employed in specific situations and must meet specified requirements, listed as follows:
• Verify that accident prevention signs are used to indicate and define specific hazards of a nature such that failure to designate them may lead to accidental injury to workers, the public, or both, or to property damage.
• Verify that all new signs and replacement signs conform to all the requirements of this section. • Verify that all required construction signs and symbols are visible at all times when work is performed and are removed or covered promptly when the hazard no longer exists.
Ensure that signs are suitable for each specific situation. Confirm that you use the correct signs according to the guidelines provided below:
• Danger signs – May only be used where an immediate hazard exists. • Warning signs – Warn of a situation that could potentially cause death or serious injury. • Caution signs – May only be used to warn against potential hazards or to caution against unsafe practices.
• General Safety signs – Must be used where general instructions and suggestions are needed relative to safety measures.
• Biological Hazard signs – Must be used to signify the actual or potential presence of a biohazard and to identify equipment, containers, or rooms that contain or are contaminated with hazardous biological agents.
Appropriate, clear accident-prevention tags will be used. Confirm that the necessary signs adhere to the following design standards:
• All signs are furnished with rounded or blunt corners and are free from sharp edges, burrs, splinters, or other sharp projections.
• The ends or heads of bolts or other fastening devices are located in such a way that they do not constitute a hazard.
• Danger signs – Consist of the colors red, black, and white only. • Warning signs – Consist of the signal word “WARNING” in black letters on a rectangular orange background placed at the top of the sign. The safety alert symbol (a triangle with sides of equal length surrounding an exclamation mark) must precede the signal word, and it must be on the same horizontal line as the base of the letters of the signal word, or have the signal word “WARNING” in black letters within a safety orange truncated diamond on a black rectangular background.
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• Caution signs – Contain the standard background color of yellow; the panel must be black with yellow letters. Any letters used against the yellow background must be black. • General Safety signs – Consist of a white background with a green panel and white letters. Any letters used against the white background must be black. • Verify that “SLOW MOVING VEHICLE” emblems meet all criteria. • Verify that “BIOHAZARD” symbols meet all criteria.
• Inspect signs to verify that their wording is easy to read and concise. • Verify that required signs contain wording that makes a positive, rather than a negative, suggestion.
• Verify that required signs contain wording that is factually accurate. • Verify that danger, caution, and general safety signs are “approved” by a person or organization independent of the manufacturer or supplier of the product.
Note: OSHA Sign Requirements (29 CFR 1910.145) – Permanently affixed to walls, equipment, or entrances to mark fixed hazards (e.g., restricted areas, exit routes, or permanent voltage points).
Accident prevention tags must be used under certain hazardous conditions:
• Verify that accident prevention tags are used, as needed, to prevent accidental illness or injury to employees who are exposed to hazardous or potentially hazardous conditions, equipment, or operations that are out of the ordinary, unexpected, or not readily apparent. • Verify that tags are removed when the hazard is eliminated or the operation has been completed.
• Note: Tags need not be used where signs, guarding, or other protective means are being used.
Ensure the use of clear, appropriate accident-prevention tags. Confirm that each situation is tagged correctly following the guidelines listed below:
• Danger tags – May only be used in major hazard situations where a non-immediate or potential hazard or unsafe practice presents a lesser threat of employee injury. • Caution tags – May only be used in minor hazard situations where a non-immediate or potential hazard or unsafe practice presents a lesser threat of employee injury. • Warning tags – May be used instead of the “Caution” tag to represent a hazard level between “Caution” and “Danger”, provided that they have a signal word of “Warning”, an appropriate major message, and otherwise meet the general tag criteria. • Biological Hazard tags – Must be used to identify the actual or potential presence of a biological hazard and to identify equipment, containers, or rooms that contain or are contaminated with hazardous biological agents.
Check work areas and equipment with tags to ensure all required tags fulfill the following criteria:
• Tags must contain a signal word and a major message.
• Note 1: The signal word must be either “DANGER, CAUTION, BIOLOGICAL HAZARD, or BIOHAZARD” or the biological hazard symbol.
• Note 2: The major message must indicate the specific hazardous condition or the instruction to be communicated to the employee.
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• The signal word must be readable at a minimum distance of 5 feet or such greater distance as warranted by the hazard.
• The signal word and major message must be understandable to all employees who may be exposed to the identified hazard.
• Tags must be affixed as close as safely possible to their respective hazards by a positive means (e.g., string, wire, adhesive) that prevents their loss or unintentional removal.
Optional tags will be used, provided they meet certain standards. • If other tags are used in addition to the required tags, or where no tag is required, verify that they do not detract from the impact or visibility of the signal work and major message of any required tag.
Note: OSHA Tag Requirements (29 CFR 1910.145) – Temporary identifiers tied directly to a specific piece of equipment or hazard (e.g., “Do Not Operate” tags during lockout/tagout (LOTO) procedures or identifying defective machinery).
The City of Newman adheres to design requirements for biohazard symbols as follows:
• Any required biohazard symbols are either fluorescent orange or orange-red. • The optional background color provides sufficient contrast for the symbol to be clearly identified.
• Ensure that any wording related to the symbol, such as hazard identity, responsible person, or precautionary details, is not overlaid on the symbol.
Employees will be instructed on the meanings of various signs and tags used in the workplace, including the necessary precautions. Department heads must ensure that all employees receive at least instructions about the meanings of danger and caution signs, as follows:
• Danger signs – Indicate immediate danger and that special precautions are necessary. • Caution signs – Indicate a possible hazard against which proper precautions should be taken. • Various tags used throughout the workplace indicate that special precautions are necessary. • Interview employees to determine whether they understand the meaning of both danger and caution signs and the necessary precautions associated with each. • Confirm that employee training includes information on the meaning of various tags used throughout the workplace, along with necessary special precautions. • Interview employees who work at stations or with equipment where tags are present to confirm that they understand the meaning of the tags and what precautions are necessary.
Notices must contain specific information. Department Heads or their designee must verify that the notice includes the following information:
• Address and telephone number of the nearest Cal/OSHA office; • The employees’ right to report any unsafe working conditions in their place of employment to Cal/OSHA and their right to request a safety inspection by Cal/OSHA for unsafe conditions;
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• That no employee may be laid off or discharged for refusing to perform work in the performance of which the provisions of the California Labor Code, any occupational safety or health standard or any Cal/OSHA safety order will be violated, where such violation would create a real and apparent hazard to the employee or their fellow employees; • That each citation issued under 8 CCR 6317 or Order to Take Special Action issued under 8 CCR 6308 or a copy or copies thereof shall be prominently displayed at or near each place a violation referred to in the citation or order occurred;
• That employees who use any substance listed as a hazardous substance in 8 CCR 339 must provide employees with information on the contents of an MSDS or equivalent documentation about the substance to train employees to use the substance safely; • That the employer is required to make available in a timely and reasonable manner an MSDS on each hazardous substance in the workplace upon request of an employee, a collective bargaining representative, or an employee’s physician;
• That employees have the right to see and copy the medical record and other records of employee exposure to potentially toxic materials or harmful physical agents; • That the employer must provide an opportunity for employees or their representatives to observe monitoring or measuring of employee exposure to hazards conducted pursuant to standards promulgated under California Labor Code section 142.3, and must allow the employee or employee representative access to accurate records of employee exposures to potentially toxic materials or harmful physical agents; and
• A statement that every employer and every employee shall comply with occupational safety and health standards and all rules, regulations and orders pursuant to Division 5 of the California Labor Code that are applicable to his or her own actions and conduct.
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SECTION 23 – CONFINED SPACE REGULATIONS POLICY
This policy aims to safeguard workers from hazardous atmospheres that are toxic, explosive, or asphyxiating. It emphasizes areas presenting immediate health or safety hazards, referred to as “Permit Required” confined spaces.
The purpose of the written policy is to ensure that safe entry methods are used before and during all work activities in permit-required confined spaces. This policy helps prevent personal injuries and illnesses that may occur in confined spaces and assures compliance with Cal/OSHA mandates.
The City of Newman will attempt to evaluate all areas and facilities within its jurisdiction and determine whether any permit-required confined spaces exist. “A confined space”, is a space that:
• It is sufficiently large and arranged in a way that allows an employee to physically enter and carry out their assigned tasks;
• Has restricted entry or exit points, such as tanks, vessels, silos, storage bins, hoppers, vaults, and pits, which may have limited access methods.
• Is not designed for continuous employee occupancy;
A permit-required confined space (permit space means a confined space that has one or more of the following characteristics:
• Contains or has the potential to contain a hazardous atmosphere; • Has an internal configuration such that an entrant could be trapped or asphyxiated by inwardly converging walls or by a floor which slopes downward and tapers to a smaller cross-section; or • Contains any other recognized serious safety or health hazard. • Existing – ventilation is insufficient to remove dangerous air contaminants, oxygen enrichment and/or oxygen deficiency, which may exist or develop.
• Ready access or egress for the removal of a suddenly disabled employee is difficult due to the location and/or size of the opening(s).
• Dangerous Air Contamination – An atmosphere presenting a threat of causing death, acute illness, or disablement due to the presence of flammable and/or explosive, toxic, or otherwise injurious or incapacitating substances.
• Dangerous Air contamination due to the flammability of a gas or vapor is defined as an atmosphere containing the gas or vapor at a concentration greater than 20 percent of its lower explosive (lower flammable) limit.
• Dangerous air contamination due to the toxicity of a substance is defined as the atmospheric concentration immediately hazardous to life or health.
Note: This definition of dangerous air contamination due to the toxicity of a substance does not preclude the requirement to control harmful exposures to toxic substances at concentrations less than those immediately hazardous to life or health.
• Oxygen Deficiency – An atmosphere containing oxygen at a concentration of less than 19.5 percent by volume.
• Oxygen Enrichment – An atmosphere containing more than 23.5 percent oxygen by volume.
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City employees will be informed of confined spaces using signs or other equally effective means, and unauthorized entry must be prevented. This written policy has been developed to address means of preventing unauthorized entry, identifying and evaluating confined space hazards, and establishing procedures and practices for safe entry, including testing and monitoring when possible.
The City will provide specific equipment to employees involved in confined space entry, have an attendant stationed outside permit spaces during entry, establish procedures to summon rescuers and prevent unauthorized personnel from attempting rescue, and develop a system for preparing, issuing, using, and canceling permits. In addition, procedures are in place for coordinated entry when first responders/rescuers are involved.
The City of Newman will:
• Identify as many permit-required spaces in the city’s jurisdiction as possible • Prevent unauthorized entry into them, and
• Protect authorized personnel from hazards.
The City will evaluate and determine whether any permit-required confined spaces exist. Employees will be informed of the presence of confined spaces through signs or other equally effective means, and unauthorized entry must be prevented. This policy addresses the means to:
• Prevent unauthorized entry,
• Identify and evaluate confined space hazards, and
• Establish procedures and practices for safe entry, including testing and monitoring.
Under the policy, the City will also:
• Provide specified equipment to employees involved in confined space entry, • Have an attendant stationed outside permit spaces during entry, • Establish procedures to summon rescuers and prevent unauthorized personnel from attempting rescue, and
• Develop a system for preparing, issuing, using, and canceling entry permits.
Procedures will be in place for coordinated entry when first responders/rescuers are involved. A review of the permit program will take place at least annually. In addition, a permit system is required for permit-required confined space entry. And the entry supervisor will:
• Authorize entry,
• Prepare and sign written permits,
• Order corrective measures if necessary, and
• Cancel permits when work is completed.
Permits will be available to all permit space entrants at the time of entry and should extend only for the duration of the task. They will be retained for a year to facilitate review of the confined space program.
1. Communication to employees about policies and procedures to follow, and how to find information they need to know when entering confined spaces; and
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2. Communication to Cal/OSHA as to exactly what the City has done to comply with the PermitRequired Confined Space standard if requested.
The City will evaluate the effectiveness of the program at least annually and to update it as necessary. If the City is notified by the private sector (or any other organization) that they are indicating on their “Injury and Illness Plan” or “Business Plan” or any other “Safety Plan” that they are expecting the fire department to be their designated “Emergency Response Team”, the following must be implemented:
• The Fire Department must be notified of this declaration, • The Fire Department must be made aware of all permit-confined spaces, • The Fire Department must be furnished with all appropriate MSDS’s, • The Fire Department must agree with the proposal,
• If acceptable to the Fire Department, the agreement must be documented and signed by the authorizing City governing agent,
• If acceptable to the Fire Department, the agency will train on site and familiarize all personnel with the permit required for confined space.
• The fire department is permitted to enter confined spaces that require a permit, following the permit system established by the private sector organization. -
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CONFINED SPACE REGULATIONS PERMIT-REQUIRED CONFINED SPACE SUPPLEMENT Purpose
The purpose of this written policy is to ensure that safe entry methods are used before and during all work activities in permit-required confined spaces. This program is designed to prevent personal injuries and illnesses that may be prevalent in confined spaces and to comply with Cal/OSHA Title 8, Section 5156. 5157, and 5158.
This policy covers all employees, volunteers, and outside contractors. The elements in this program must be followed in all situations where entry into a permit-required confined space is necessary. If, during the initial emergency response, the employees, volunteers, or outside contractors cannot provide an adequate number of confined space-certified personnel, they should call 9-1-1 to request technical rescue or any other equipment deemed necessary.
Workplace Analysis and Hazard Evaluation of Permit Spaces The Cal/OSHA Standard requires the City to perform an analysis to determine which, if any, spaces meet the criteria for a permit-required confined space. Based on the City survey, together with information regarding confined spaces declared in “Business Plans” and available through the County Health Department or the County Environmental Health Department, both permit and non-permit confined spaces should be identified and their hazards evaluated. The City should also provide any employees, volunteers, outside contractors, or responding rescuers with appropriate MSDS’s for these identified locations. Additionally, the City’s employees, volunteers, outside contractors, or responding rescuers should continue to train and accumulate information required to conduct safe rescue operations for confined-space situations that are not currently recognized (e.g., cave-ins, building attics, basements, collapsed or unstable buildings).
PERMIT-REQUIRED CONFINED SPACE
Location & Description
HAZARDS IDENTIFIED
Name & Known Hazard Type
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Reclassification of Non-Permit Confined Spaces
Businesses or industries are responsible for informing relevant government agencies when changes in the use or setup of previously identified non-permit confined spaces could increase risks to entrants.
They must also notify authorities when new equipment or construction creates additional confined spaces. The business or industry should reexamine existing spaces or assess new ones and, if necessary, classify them as permit-required confined spaces in accordance with Cal/OSHA standards. Due to the emergency response aspect involving first responders or rescuers, all confined spaces will be treated as permit-required spaces as defined in Title 8 CCR GISO 5157.
Measures to Prevent Unauthorized Entry
The business or industry community and first responder/rescuers, where applicable, will post signs warning of the existence, location, and danger posed by the permit spaces identified above to prevent unauthorized entry into those spaces. The signs are posted at the entrances to the spaces and read:
DANGER
PERMIT REQUIRED CONFINED SPACE
DO NOT ENTER
Safe Permit Space Entry Operations – Means, Procedures, and Practices Acceptable entry conditions are specified as those in which:
1. All hazards within a permit-required confined space that could be eliminated have been removed using engineering controls, ventilation, or other methods;