Agenda packet — Oakdale City Council, May 20, 2024 (part 1 of 2)

CITY OF OAKDALE

CITY COUNCIL

REGULAR MEETING AGENDA
City Council Chambers
277 North Second Avenue
Oakdale, CA 95361
“Cowboy Capital of the World”
Monday, May 20, 2024 7:00 PM City Council Chambers
Welcome to your City of Oakdale City Council Meeting
Mayor Cherilyn Bairos
Mayor Pro Tem Christopher Smith Council Member Bob Amaral Council Member Fred Smith Council Member Kayleigh Gilbert The meeting will be televised on Comcast Channel 7 and available for public viewing on Livestream at https://livestream.com/cityofoakdale.

1. Call to Order – 7:00 p.m.

2. City Council Members Present/Absent

3. Pledge of Allegiance

4. Invocation Provided by Pastor Clifton Curry of Mountain View Church.

5. Presentations/Acknowledgements

5.1 Recognizing Amy Velasco for her Service on the City of Oakdale Planning Commission.

5.2 Recognizing Fair Oaks Elementary Students – Science Olympiad First Place Winners.

6. Additions/Deletions

7. Public Comments
Pursuant to Government Code section 54954.3, the City Council may adopt reasonable regulations to ensure that the business on the agenda can be conducted, therefore all members of the public will be given 3 minutes for their public comments. Individuals may not defer their time to another person. A maximum of 30 minutes will be allotted for general public comment. For agenda items, a maximum of 30 minutes will be allotted for public comment on each specific agenda item. California law prohibits the City Council from taking action on any matter that is not on the posted agenda unless it is determined to be an emergency by the Council. All items will be referred to staff for follow-up and/or placed on a future agenda.

8. Appointment to Boards, Commissions, Committees

9. City Council Consent Agenda
The consent agenda is comprised of Items 9.1 through 9.9, unless there is discussion by a member of the audience/Council they may be approved in one motion.

9.1 Approve the Regular City Council Meeting Minutes of May 6, 2024.

9.2 Receive and File the Warrant List for the Period May 1, 2024 - May 14, 2024.

9.3 Waive all Readings of Ordinances and Resolutions, Except by Title.

9.4 Accept by Minute Order, April Treasurer’s Report.
1 CITY OF OAKDALE

CITY COUNCIL

REGULAR MEETING AGENDA
Monday, May 20, 2024
Next City Council Resolution: 2024-36 Next Ordinance: 1287

9.5 Adopt a Resolution, Approving an Update to the City of Oakdale Records Retention Schedule.

9.6 Adopt a Resolution, Approving an Update to the City of Oakdale Conflict of Interest Code.

9.7 By Minute Order, Reject Claim for Damages from Caitlin Walsh.

9.8 By Minute Order, Consideration of Tree Removal Request for One (1) Oak Tree Located at 530 Valley View Drive.

9.9 Adopt a Resolution, Accepting a Quitclaim (Parcel Swap) Involving Two Parcels in Kerr Park Owned by the City of Oakdale and the Oakdale Sportsman’s Club and Authorize the Filing with County Recorder.

10. Public Hearings

11. Staff Reports

11.1 Consider a Resolution Authorizing Renewal of an Interagency Range Use Agreement with Stanislaus County Probation Department for the use of the Police Department Firearms Training Range Facilities.

Recommended Action: Adopt a Resolution authorizing Staff to enter into a Range Use Agreement with Stanislaus County Probation Department for the rental of the Police Department Firearms Training Range Facilities.

11.2 Consider a Resolution Authorizing Staff to Purchase Fifty New Police Badges for $140.00 each, totaling $7,000.00 from Ed Jones & Co. using Funds from Account 110- 2110-411012, Equipment Replacement Program, and Sell our Current Badges Back to Interested Personnel.

Recommended Action: Adopt a Resolution authorizing Staff to purchase fifty new police badges for $140.00 each, totaling $7,000.00 from Ed Jones & Co. using funds from account 110-2110-411012, Equipment Replacement Program, and sell our current badges back to interested personnel.

12. City Manager’s Report

12.1 May Department Reports

13. City Council Items

14. Adjournment
The next Regular meeting of the Oakdale City Council will be held Monday, June 3, 2024 at 7:00 p.m. in the City Council Chambers.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Hall, 209-845-3571. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II). 2 CITY OF OAKDALE

CITY COUNCIL

REGULAR MEETING AGENDA
Monday, May 20, 2024
Next City Council Resolution: 2024-36 Next Ordinance: 1287 Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available in the City Clerk’s office at City Hall located at 280 North Third Avenue, Oakdale, California.

DECLARATION OF POSTING
I, Colleen Andersen, Council Services and Legislative Records Manager/Deputy City Clerk for the City of Oakdale, certify that I caused to be posted a copy of the City of Oakdale City Council Agenda for the Regular Meeting of Monday, May 20, 2024 at the City Council Chambers, 277 North Second Avenue, Oakdale, CA, 95361 on May 16, 2024.

Dated: May 16, 2024 /s/ Colleen Andersen
Colleen Andersen, Deputy City Clerk
Council Services and Legislative Records Manager
3 AGENDA ITEM 5.1
Recognizing Amy Velasco for her Service on the City of
Oakdale Planning Commission
4 AGENDA ITEM 5.2
Recognizing Fair Oaks Elementary Students -
Science Olympiad First Place Winners.
5 CITY OF OAKDALE CITY COUNCIL

REGULAR MEETING MINUTES
City Council Chambers
277 North Second Avenue
Oakdale, CA 95361
“Cowboy Capital of the World”
Monday, May 6, 2024 7:00 PM City Council Chambers

1. CALL TO ORDER:

Mayor Barios called the meeting to order at 7:00 p.m.

2. COUNCIL MEMBERS PRESENT/ABSENT:

Present: Mayor Cherilyn Bairos
Mayor Pro Tem Christopher Smith
Council Member Fred Smith
Council Member Bob Amaral
Council Member Kayleigh Gilbert
Staff Present: City Attorney Tom Hallinan
Finance Director Albert Avila
Public Services Director Jeff Gravel
Chief of Police Jerry Ramar
Fire Deputy Chief Tim Tietjen
Council Services Manager/Deputy City Clerk Colleen Andersen

3. Pledge of Allegiance
Mayor Bairos led the pledge of allegiance.

4. Invocation
City Manager Bryan Whitemyer provided the Invocation.

5. Presentations/Acknowledgements

6. Additions/Deletions
None

7. Public Comments
Mayor Bairos opened Public Comment.

Yvonne Yeagers, Stanislaus County Library
There being no further public comment, Mayor Bairos closed the Public Comment period.

8. Appointment to Boards, Commissions, Committees

9. City Council Consent Agenda
The consent agenda is comprised of Items 9.1 through 9.9. Unless there is discussion by a member of the audience/Council they may be approved in one motion.

9.1 Approve the Regular City Council Meeting Minutes of April 15, 2024.

9.2 Receive and file the Warrant List for the period April 10, 2024 - April 30, 2024.

9.3 Waive all readings of Ordinances and Resolutions, except by Title.

AGENDA ITEM 9.1
6 CITY OF OAKDALE

CITY COUNCIL REGULAR MEETING MINUTES
Monday, May 6, 2024
Next City Council Resolution: 2024-032 Next Ordinance: 1287

9.4 By Minute Order, Approve Co-Sponsored Special Event Application Submitted by the Chamber of Commerce, to hold the Annual Concerts in the Park July 12th through August 30th at Dorada Park.

9.5 Accept by Minute Order, March Treasurer’s Report.

9.6 Adopt a Resolution Declaring Certain Vehicles for Surplus and Authorizing City Staff to Dispose of Surplus Vehicles by Auction, Sale, or Other Methods.

9.7 By Minute Order, Reject Claim for Damages from Norma Mae Rose.

9.8 By Minute Order, Reject Claims for Damages from Sigrid Noordewier.

9.9 Adopt a Resolution of Concurrence and Support of Stanislaus County to Submit the Draft 2024-2025 Annual Action Plan for the Community Development Block Grant Program and Emergency Solutions Grant Program to HUD.

MOTION
To approve the City of Oakdale City Council May 6, 2024, Consent Agenda.

Moved by Mayor Pro Tem Smith, and seconded by Council Member Smith and PASSED this 6th day of May 2024, by the following vote:

AYES: COUNCIL MEMBERS: C. Smith, F. Smith, Gilbert, Amaral, Bairos (5) NOES: COUNCIL MEMBERS: None (0)
ABSENT: COUNCIL MEMBERS: None (0)
ABSTAINED: COUNCIL MEMBERS:None (0)
Motion carried 5/0 by City Council roll call vote with Mayor Bairos abstaining from Item

9.4. 10. Public Hearings

11. Staff Reports

11.1 Consider a Request from the Oakdale Baseball Softball Association to Manage the Access of the Softball Fields at Kerr Park All Year-Round.

City Manager Whitemyer provided a PowerPoint Presentation.

Staff responded to questions from the City Council.

Mayor Bairos opened the item for public comment. With no public comment, Mayor Bairos brought the item back to the City Council and asked for a motion to be made on this item.

MOTION
By Minute Order, authorizing the request to allow Kerr Park softball fields to be locked by a combination lock so that access to the fields can be managed by the City and OBSA 7 CITY OF OAKDALE

CITY COUNCIL REGULAR MEETING MINUTES
Monday, May 6, 2024
Next City Council Resolution: 2024-032 Next Ordinance: 1287 year-round.

Moved by Council Mayor Pro Tem Smith, and seconded by Council Member Smith and PASSED this 6th day of May 2024, by the following vote:

11.2 Consider a Resolution Approving a Consultant Services Agreement with Dixon Resources Unlimited (Dixon) in the Amount not to Exceed $44,322 to Provide Parking Consultant Services for the City of Oakdale from Fund 631 Parking Operations Fund and Authorize the City Manager to Execute Agreement.

City Manager Whitemyer provided a PowerPoint Presentation.

Staff responded to questions from the City Council.

Mayor Bairos opened the item for public comment.

Rich Murdoch
Kim West
With no further public comment, Mayor Bairos brought the item back to the City Council and asked for a motion to be made on this item.

MOTION
Adopt City Council Resolution 2024-034, approving a Consultant Services Agreement with Dixon Resources Unlimited for Phase 1 in the amount not to exceed $44,322 to provide parking consultant services for the City of Oakdale from Parking Operations Fund 631 and authorize the City Manager to Execute Agreement.

Moved by Mayor Pro Tem Smith, and seconded by Council Member Gilbert and PASSED AND ADOPTED this 6th day of May 2024, by the following vote:

AYES: COUNCIL MEMBERS: C. Smith, Gilbert, Amaral, Bairos (4) NOES: COUNCIL MEMBERS: None (0)
ABSENT: COUNCIL MEMBERS: None (0)
ABSTAINED: COUNCIL MEMBERS:F. Smith (1)
Motion carried 4/0 by City Council roll call vote with Council Member Smith abstaining.

11.3 Consider a Resolution Authorizing Staff to Purchase a 2023 Ford Mach-E from Haidlen Ford for $51,833.34 and Outfit the Vehicle with Emergency Vehicle Equipment Installed by Jay’s Tires for $25,579.17 for a Total of $77,412.51 Using Funds from the Vehicle Replacement Fund 530 to Replace Vehicle 32, and Surplus Vehicle 32.

Chief Ramar provided a PowerPoint Presentation.
8 CITY OF OAKDALE

CITY COUNCIL REGULAR MEETING MINUTES
Monday, May 6, 2024
Next City Council Resolution: 2024-032 Next Ordinance: 1287 Staff responded to questions from the City Council.

Mayor Bairos opened the item for public comment.

Rich Murdoch
With no further public comment, Mayor Bairos brought the item back to the City Council and asked for a motion to be made on this item.

MOTION
Adopt City Council Resolution 2024-035, authorizing Staff to purchase a 2023 Ford Mach-E from Haidlen Ford for $51,833.34 and outfit the vehicle with emergency vehicle equipment installed by Jay’s Tires for $25,579.17 for a total of $77,412.51 using funds from the Vehicle Replacement Fund 530 to Replace Vehicle 32, and Surplus Vehicle

32. Moved by Mayor Pro Tem Smith, and seconded by Council Member Gilbert and PASSED AND ADOPTED this 6th day of May 2024, by the following vote:

12. City Manager’s Report
City Manager Whitemyer gave a brief update on the Greger Sports Park.

13. City Council Items
Mayor Pro Tem Smith announced the following:

Senior Center Senior Breakfast, May 7th
Mayor Bairos announced the following:

Thanked Love Oakdale for a great Morning Market
Oakdale Chamber of Commerce, Sip & Shop on 5/18
Happy Mother’s Day

15. Adjournment
The next Regular meeting of the Oakdale City Council will be held May 20, 2024 at 7:00 p.m. in the Council Chambers. There being no further business, Mayor Bairos adjourned the meeting at 7:57 p.m.

ATTEST: APPROVED:

Colleen Andersen, Deputy City Clerk Cherilyn Bairos, Mayor 9 Amount
Vendor 01209 ‐ API ‐ARCHITECTURE PLUS INC.  Total: 337.5 05/01/2024 4052866‐SFL ALPHA ANALYTICAL LABORATO155079 622‐4151‐425003 WEEKLY TESTING 41 Vendor 1469 ‐ ALPHA ANALYTICAL LABORATORIES INC. Total: 1287.25 Vendor: 01209 ‐ API ‐ARCHITECTURE PLUS INC.04/10/2024 26658 API ‐ARCHITECTURE PLUS INC.155080 540‐1910‐442001 Animal Control Bldng ‐ Schedm 337.5 04/30/2024 4047629‐SFL ALPHA ANALYTICAL LABORATO155079 622‐4151‐425003 WEEKLY TESTING 41 05/01/2024 4052814‐SFL ALPHA ANALYTICAL LABORATO155079 622‐4151‐425003 WEEKLY TESTING 4104/24/2024 4046808‐SFL ALPHA ANALYTICAL LABORATO155079 622‐4151‐425003 WEEKLY TESTING 4104/25/2024 4046967‐SFL ALPHA ANALYTICAL LABORATO155079 622‐4151‐425003 WEEKLY TESTING 4104/18/2024 4045840‐SFL ALPHA ANALYTICAL LABORATO155079 622‐4151‐425003 WEEKLY TESTING 4104/19/2024 4046099‐SFL ALPHA ANALYTICAL LABORATO155079 622‐4151‐425003 WEEKLY TESTING 275.25 04/23/2024 4046660‐SFL ALPHA ANALYTICAL LABORATO155079 622‐4151‐425003 WEEKLY TESTING 41 04/08/2024 4043996‐SFL ALPHA ANALYTICAL LABORATO155079 622‐4151‐425003 WEEKLY TESTING 100 04/11/2024 4044693‐SFL ALPHA ANALYTICAL LABORATO155079 622‐4151‐425003 WEEKLY TESTING 41 04/15/2024 4045138‐SFL ALPHA ANALYTICAL LABORATO155079 622‐4151‐425003 WEEKLY TESTING 244 03/29/2024 4037887‐SFL ALPHA ANALYTICAL LABORATO155079 622‐4151‐425003 WEEKLY TESTING 10004/08/2024 4043994‐SFL ALPHA ANALYTICAL LABORATO155079 622‐4151‐425003 WEEKLY TESTING 10004/08/2024 4043995‐SFL ALPHA ANALYTICAL LABORATO155079 622‐4151‐425003 WEEKLY TESTING 10004/25/2024 42091 ALLPRO PEST SERVICES 155078 118‐7390‐425003 ALLPRO ‐ TL DAVIS 75 Vendor 01197 ‐ ALLPRO PEST SERVICES Total: 285
Vendor: 1469 ‐ ALPHA ANALYTICAL LABORATORIES INC.03/29/2024 4037886‐SFL ALPHA ANALYTICAL LABORATO155079 622‐4151‐425003 WEEKLY TESTING 40 04/04/2024 41275 ALLPRO PEST SERVICES 155078 117‐7440‐425003 ALLPRO‐ SENIOR CENTER 45 04/09/2024 41453 ALLPRO PEST SERVICES 155078 117‐7430‐425003 ALLPRO ‐ CITY POOL 9004/24/2024 42088 ALLPRO PEST SERVICES 155078 110‐7413‐425003 ALLPRO ‐ SKATE PARK 75 04/18/2024 1575 ALIGNTEC LLC 155077 622‐4152‐424003 FULL SERVICE & BIT INSPECTIO 513.98 04/18/2024 1575 ALIGNTEC LLC 155077 645‐4160‐424003 FULL SERVICE & BIT INSPECTIO 576.96 Vendor 01496 ‐ ALIGNTEC LLC Total: 2062.8
Vendor: 01197 ‐ ALLPRO PEST SERVICES
Vendor 504 ‐ ABS DIRECT INC. Total: 613.77
Vendor: 01496 ‐ ALIGNTEC LLC04/18/2024 1574 ALIGNTEC LLC 155077 622‐4152‐424003 FULL SERVICE & BIT INSPECTIO 457.88 04/18/2024 1574 ALIGNTEC LLC 155077 645‐4160‐424003 FULL SERVICE & BIT INSPECTIO 513.9805/01/2024 02909 A SIMPLE SOLUTION 155075 645‐4160‐425003 A SIMPLE SOLUTION 76.25 Vendor 727 ‐ A SIMPLE SOLUTION Total: 152.5
Vendor: 504 ‐ ABS DIRECT INC.04/14/2024 135396 ABS DIRECT INC. 155076 216‐4149‐442001 Street Work Notice for Area 5 613.7704/30/2024 MATTEI, JULIA MATTEI, JULIA 155073 110‐7210‐350410 PARK RESERVATION REFUND 40 Vendor 9999999 ‐ * Total: 170
Vendor: 727 ‐ A SIMPLE SOLUTION05/01/2024 02909 A SIMPLE SOLUTION 155075 622‐4152‐425003 A SIMPLE SOLUTION 76.25 WARRANT LIST
City of Oakdale, CA By Vendor Name
Payment Dates 5/1/2024 - 5/14/2024
Post Date Payable Number Vendor Name Payment Number Account Number Description (Item)Vendor: 9999999 ‐ *04/18/2024 GN PLUMBING GN PLUMBING 155074 110‐202‐0100 BL OVERPAYMENT 130 1 of 18
AGENDA ITEM 9.2
10 Amount
WARRANT LIST
City of Oakdale, CA By Vendor Name
Payment Dates 5/1/2024 - 5/14/2024
Post Date Payable Number Vendor Name Payment Number Account Number Description (Item) 04/15/2024 4189550381 CINTAS CORPORATION 155088 565‐7215‐425016 CHANGE ORDER 74.27 Vendor 1361 ‐ CALIFORNIA STATE DISBURSEMENT UNIT Total: 2507.52 Vendor: 1577 ‐ CINTAS CORPORATION04/15/2024 4189550131 CINTAS CORPORATION 155088 622‐4151‐425016 LAUNDRY SERVICE 161.25 04/15/2024 4189550381 CINTAS CORPORATION 155088 110‐7210‐425016 CHANGE ORDER 112.3604/23/2024 20544 CAL TRAFFIC 155087 110‐4140‐427006 MISCELLANEOUS STREET SIGN 91.69 Vendor 742 ‐ CAL TRAFFIC Total: 1595.93
Vendor: 1361 ‐ CALIFORNIA STATE DISBURSEMENT UNIT05/10/2024 INV01843 CALIFORNIA STATE DISBURSEM155146 110‐219‐1900 GARNISHMENT CHILD SUPPOR 2507.52 Vendor 1537 ‐ BLACKWATER CONSULTING ENGINEERS INC Total: 9936 Vendor: 742 ‐ CAL TRAFFIC04/23/2024 20541 CAL TRAFFIC 155087 110‐4140‐427006 MISCELLANEOUS STREET SIGN 1504.24 04/12/2024 6715 BLACKWATER CONSULTING EN155086 224‐1910‐425003 Oakdale F St Utility Design 801.94 04/12/2024 6715 BLACKWATER CONSULTING EN155086 623‐4159‐442001 Oakdale F St Utility Design 671.5304/12/2024 6715 BLACKWATER CONSULTING EN155086 646‐4169‐442001 Oakdale F St Utility Design 671.5304/17/2024 6711 BLACKWATER CONSULTING EN155086 644‐4169‐442001 Lead Service Line Inventory 1012.33 04/17/2024 6712 BLACKWATER CONSULTING EN155086 622‐4151‐425003 WWTP Civil Engineering 3890 04/23/2024 6713 BLACKWATER CONSULTING EN155086 720‐3110‐425003 Invoice 6713 for March 2024 82.504/17/2024 6708 BLACKWATER CONSULTING EN155086 645‐4160‐425003 WW Collections 857.46 04/17/2024 6709 BLACKWATER CONSULTING EN155086 645‐4160‐425003 Water System Consulting 336.25 04/17/2024 6710 BLACKWATER CONSULTING EN155086 645‐4160‐425003 Well 10 Evaluation 295 Vendor 686 ‐ BADGER METER Total: 116529.69
Vendor: 1537 ‐ BLACKWATER CONSULTING ENGINEERS INC
04/12/2024 6707 BLACKWATER CONSULTING EN155086 621‐4159‐442001 CORRECTION TO PO 460 04/17/2024 6708 BLACKWATER CONSULTING EN155086 622‐4152‐425003 WW Collections 857.46 Vendor 942 ‐ AT&T Total: 691.79
Vendor: 686 ‐ BADGER METER03/05/2024 1641445 BADGER METER 155085 644‐4169‐442001 BADGER METERS 3784.46 04/01/2024 1547762 BADGER METER 155085 644‐4169‐442001 BADGER METERS 112745.23 04/20/2024 APRIL 2024 2 AT&T 155084 110‐2110‐420003 9391053231 83.3704/20/2024 APRIL 2024 2 AT&T 155084 110‐2110‐420003 9391053230 83.3704/20/2024 APRIL 2024 2 AT&T 155084 110‐2110‐420003 9391053225 238.84 Vendor 280 ‐ ARC DOCUMENT SOLUTIONS LLC Total: 347.7
Vendor: 350 ‐ AT&T04/11/2024 APRIL 2024 AT&T 155083 110‐2110‐420003 831‐000‐9659 421 448.36 Vendor 350 ‐ AT&T Total: 448.36
Vendor: 942 ‐ AT&T04/20/2024 APRIL 2024 2 AT&T 155084 110‐2110‐420003 9391064580 286.21Vendor: 1502 ‐ AQUA‐AEROBIC SYSTEMS INC.03/28/2024 1041542 AQUA‐AEROBIC SYSTEMS INC. 155081 621‐4151‐441005 Filter Cloth Preventative Maint 46553.42 Vendor 1502 ‐ AQUA‐AEROBIC SYSTEMS INC. Total: 46553.42 Vendor: 280 ‐ ARC DOCUMENT SOLUTIONS LLC04/12/2024 12445826 ARC DOCUMENT SOLUTIONS L155082 119‐4110‐425003 ARC Monthly Lease for Supplie 347.7 1 of 18
11 Amount
WARRANT LIST
City of Oakdale, CA By Vendor Name
Payment Dates 5/1/2024 - 5/14/2024
Post Date Payable Number Vendor Name Payment Number Account Number Description (Item) 04/25/2024 35206845 CLARK PEST CONTROL 155090 657‐4170‐425003 Rodent Control 195 04/29/2024 35134553 CLARK PEST CONTROL 155090 622‐4150‐427009 CORRECTION 30304/29/2024 35134554 CLARK PEST CONTROL 155090 657‐4170‐427009 CORRECTION 198.504/24/2024 35206840 CLARK PEST CONTROL 155090 286‐6230‐425003 CHANGE ORDER 71 04/24/2024 35206842 CLARK PEST CONTROL 155090 622‐4150‐427006 Rodent Control 318 04/24/2024 35206844 CLARK PEST CONTROL 155090 284‐6210‐425003 CHANGE ORDER 141 04/18/2024 35166398 CLARK PEST CONTROL 155090 110‐2160‐427006 PEST CONTROL 38 04/18/2024 35166398 CLARK PEST CONTROL 155090 110‐2161‐425003 PEST CONTROL 38 04/18/2024 35166398 CLARK PEST CONTROL 155090 110‐2162‐425003 PEST CONTROL 19 04/16/2024 35134290 CLARK PEST CONTROL 155090 622‐4151‐427009 WEED AMBATMENT 101103/27/2024 34999901 CLARK PEST CONTROL 155090 110‐2160‐427006 PEST CONTROL 38 03/27/2024 34999901 CLARK PEST CONTROL 155090 110‐2161‐425003 PEST CONTROL 38 03/27/2024 34999901 CLARK PEST CONTROL 155090 110‐2162‐425003 PEST CONTROL 19 04/18/2024 55919 CITY SIGNS 155089 110‐2162‐425003 VEHICLE GRAPHICS ‐ ACO ESCA 228.05 Vendor 01488 ‐ CITY SIGNS Total: 1140.27
Vendor: 50 ‐ CLARK PEST CONTROL02/14/2024 34837241 CLARK PEST CONTROL 155090 657‐4170‐425003 Rodent Control 195 Vendor 1507 ‐ CITY OF OAKDALE FSA ACCOUNT Total: 922.57 Vendor: 01488 ‐ CITY SIGNS04/18/2024 55919 CITY SIGNS 155089 110‐2160‐425003 VEHICLE GRAPHICS ‐ ACO ESCA 456.11 04/18/2024 55919 CITY SIGNS 155089 110‐2161‐425003 VEHICLE GRAPHICS ‐ ACO ESCA 456.11 Vendor 346 ‐ CITY OF OAKDALE CITYHALL ASSN Total: 53
Vendor: 1507 ‐ CITY OF OAKDALE FSA ACCOUNT05/10/2024 INV01841 CITY OF OAKDALE FSA ACCOU 10687 512‐1910‐374120 CITY OF OAKDALE FSA ACCOU 203.8505/10/2024 INV01842 CITY OF OAKDALE FSA ACCOU 10687 512‐1910‐374120 CITY OF OAKDALE FSA ACCOU 718.7204/29/2024 4190998186 CINTAS CORPORATION 155088 645‐4160‐425016 Water ‐ Sewer ‐ Streets weekly 267.69 Vendor 1577 ‐ CINTAS CORPORATION Total: 2731.88
Vendor: 346 ‐ CITY OF OAKDALE CITYHALL ASSN05/10/2024 INV01837 CITY OF OAKDALE CITYHALL AS10686 110‐219‐0800 CITY OF OAKDALE CITYHALL AS 53 04/29/2024 4190998133 CINTAS CORPORATION 155088 565‐7215‐425016 CHANGE ORDER 59.5304/29/2024 4190998186 CINTAS CORPORATION 155088 110‐4140‐425016 Water ‐ Sewer ‐ Streets weekly 71.39 04/29/2024 4190998186 CINTAS CORPORATION 155088 622‐4152‐425016 Water ‐ Sewer ‐ Streets weekly 223.08 04/22/2024 4190318489 CINTAS CORPORATION 155088 645‐4160‐425016 Water ‐ Sewer ‐ Streets weekly 267.6904/29/2024 4190997875 CINTAS CORPORATION 155088 622‐4151‐425016 LAUNDRY SERVICE 146.6904/29/2024 4190998133 CINTAS CORPORATION 155088 110‐7210‐425016 CHANGE ORDER 90.05 04/22/2024 4190318360 CINTAS CORPORATION 155088 565‐7215‐425016 CHANGE ORDER 49.93 04/22/2024 4190318489 CINTAS CORPORATION 155088 110‐4140‐425016 Water ‐ Sewer ‐ Streets weekly 71.39 04/22/2024 4190318489 CINTAS CORPORATION 155088 622‐4152‐425016 Water ‐ Sewer ‐ Streets weekly 223.08 04/15/2024 4189550473 CINTAS CORPORATION 155088 645‐4160‐425016 Water ‐ Sewer ‐ Streets weekly 329.1604/22/2024 4190318061 CINTAS CORPORATION 155088 622‐4151‐425016 LAUNDRY SERVICE 146.6904/22/2024 4190318360 CINTAS CORPORATION 155088 110‐7210‐425016 CHANGE ORDER 75.54 04/15/2024 4189550473 CINTAS CORPORATION 155088 110‐4140‐425016 Water ‐ Sewer ‐ Streets weekly 87.78 04/15/2024 4189550473 CINTAS CORPORATION 155088 622‐4152‐425016 Water ‐ Sewer ‐ Streets weekly 274.31 1 of 18
12 Amount
WARRANT LIST
City of Oakdale, CA By Vendor Name
Payment Dates 5/1/2024 - 5/14/2024
Post Date Payable Number Vendor Name Payment Number Account Number Description (Item) 04/24/2024 9123‐12639 ENVIRONMENTAL.COM LLC 155097 645‐4160‐427006 WATER QUALITY SAMPLING 35004/16/2024 9123‐12483 ENVIRONMENTAL.COM LLC 155097 645‐4160‐427006 WATER QUALITY SAMPLING 25004/24/2024 9123‐12627 ENVIRONMENTAL.COM LLC 155097 645‐4160‐427006 WATER QUALITY SAMPLING 50004/24/2024 9123‐12629 ENVIRONMENTAL.COM LLC 155097 645‐4160‐427006 WATER QUALITY SAMPLING 25004/16/2024 9123‐12472 ENVIRONMENTAL.COM LLC 155097 645‐4160‐427006 WATER QUALITY SAMPLING 30004/16/2024 9123‐12481 ENVIRONMENTAL.COM LLC 155097 645‐4160‐427006 WATER QUALITY SAMPLING 50004/16/2024 9123‐12482 ENVIRONMENTAL.COM LLC 155097 645‐4160‐427006 WATER QUALITY SAMPLING 5004/10/2024 9123‐12339 ENVIRONMENTAL.COM LLC 155097 645‐4160‐427006 WATER QUALITY SAMPLING 20004/10/2024 9123‐12340 ENVIRONMENTAL.COM LLC 155097 645‐4160‐427006 WATER QUALITY SAMPLING 30004/16/2024 9123‐12471 ENVIRONMENTAL.COM LLC 155097 645‐4160‐427006 WATER QUALITY SAMPLING 200Vendor: 718 ‐ DEPARTMENT OF JUSTICE04/24/2024 727210 DEPARTMENT OF JUSTICE 155096 110‐2110‐425006 LIVESCAN MARCH 356 Vendor 718 ‐ DEPARTMENT OF JUSTICE Total: 356
Vendor: 01585 ‐ ENVIRONMENTAL.COM LLC
Vendor 330 ‐ DEL‐TECH GEOTECHNICAL SUPPORT Total: 2440
Vendor: 570 ‐ DEPARTMENT OF CONSERVATION05/06/2024 1/1‐3/31 2024 DEPARTMENT OF CONSERVAT155154 120‐210‐0200 SMIP 1ST QUARTER 1312.98 Vendor 570 ‐ DEPARTMENT OF CONSERVATION Total: 1312.98
Vendor 1193 ‐ CSG CONSULTANTS Total: 2955.03
Vendor: 01576 ‐ D R PIPELINE04/25/2024 1118 D R PIPELINE 155094 644‐4169‐442001 Installation of Water Meters R 25010.16 Vendor 01576 ‐ D R PIPELINE Total: 25010.16
Vendor: 330 ‐ DEL‐TECH GEOTECHNICAL SUPPORT04/19/2024 6594 DEL‐TECH GEOTECHNICAL SUP155095 622‐4151‐425003 QUARTERLY WELL  MONITORI 2440 Vendor 59 ‐ CRESCENT SUPPLY CO Total: 23.93
Vendor: 1193 ‐ CSG CONSULTANTS04/17/2024 B240527 CSG CONSULTANTS 155093 120‐3130‐425003 Plan Reviews 1517.53 04/17/2024 55832 CSG CONSULTANTS 155093 120‐3130‐425003 Fire Inspections 1437.5 Vendor 55 ‐ COOK'S COMMUNICATIONS Total: 1040.35
Vendor: 01207 ‐ CRAMER FISH SCIENCES04/10/2024 SIN008615 CRAMER FISH SCIENCES 155153 234‐1910‐425003 KERR PARK STSWWA PHASE II 31956.61 Vendor 01207 ‐ CRAMER FISH SCIENCES Total: 31956.61
Vendor: 59 ‐ CRESCENT SUPPLY CO04/23/2024 070767 CRESCENT SUPPLY CO 155092 110‐2110‐427004 UNIFORM ‐ K. CORRAL 23.93 Vendor 50 ‐ CLARK PEST CONTROL Total: 3735
Vendor: 1059 ‐ COLONIAL PROCESSING CENTER05/10/2024 INV01840 COLONIAL PROCESSING CENTE155147 110‐219‐1700 COLONIAL LIFE 27.41 Vendor 1059 ‐ COLONIAL PROCESSING CENTER Total: 27.41
Vendor: 55 ‐ COOK'S COMMUNICATIONS04/24/2024 157079 COOK'S COMMUNICATIONS 155091 110‐2110‐424003 RADIO MAINT. IN VEHICLE #41 1040.35 04/29/2024 35134554 CLARK PEST CONTROL 155090 657‐4170‐427009 CLARK ‐ OAKDALE AIRPORT W 224.504/29/2024 35134555 CLARK PEST CONTROL 155090 110‐7210‐427009 CLARK ‐ PARKS, KERR, SKATE P 363 04/29/2024 35134560 CLARK PEST CONTROL 155090 110‐4140‐427009 CLARK ‐ STREETS ‐ ALLEY WAY 525 1 of 18
13 Amount
WARRANT LIST
City of Oakdale, CA By Vendor Name
Payment Dates 5/1/2024 - 5/14/2024
Post Date Payable Number Vendor Name Payment Number Account Number Description (Item) 04/11/2024 100327401 GEORGE REED INC. 155102 110‐4140‐427006 HOT MIX FOR STREET PAVING 150.39 04/11/2024 100327502 GEORGE REED INC. 155102 110‐4140‐427006 HOT MIX FOR STREET PAVING 660.41 Vendor 95 ‐ GEORGE REED INC. Total: 1309.25
Vendor 92 ‐ FRANCHISE TAX BOARD Total: 201.38
Vendor: 1378 ‐ G3 ENGINEERING INC.04/22/2024 2024‐8034 G3 ENGINEERING INC. 155101 622‐4151‐424002 Pump Replacement Parts 5029.27 Vendor 1378 ‐ G3 ENGINEERING INC. Total: 5029.27
Vendor: 95 ‐ GEORGE REED INC.04/11/2024 100327301 GEORGE REED INC. 155102 110‐4140‐427006 HOT MIX FOR STREET PAVING 498.45 04/12/2024 098927 FIRST CHOICE INDUSTRIAL SUP155100 645‐4160‐427006 HI VISIBILITY SUMMER SHIRTS 325.69 Vendor 1428 ‐ FIRST CHOICE INDUSTRIAL SUPPLY INC. Total: 651.39 Vendor: 92 ‐ FRANCHISE TAX BOARD05/10/2024 INV01844 FRANCHISE TAX BOARD 155148 110‐219‐1900 GARNISHMENT ‐ FTB 201.38 Vendor 403 ‐ FASTENAL Total: 998.64
Vendor: 1428 ‐ FIRST CHOICE INDUSTRIAL SUPPLY INC.04/12/2024 098927 FIRST CHOICE INDUSTRIAL SUP155100 622‐4152‐427006 HI VISIBILITY SUMMER SHIRTS 325.7 Vendor 213 ‐ FAMILY VETERINARY CARE OF OAKDALE Total: 1654.78 Vendor: 403 ‐ FASTENAL04/03/2024 CAOAD141175 FASTENAL 155099 622‐4152‐427006 PPE 499.3204/03/2024 CAOAD141175 FASTENAL 155099 645‐4160‐427006 PPE 499.3204/18/2024 523379 FAMILY VETERINARY CARE OF 155098 110‐2161‐425003 VETERINARY SERVICES 9.9204/18/2024 523379 FAMILY VETERINARY CARE OF 155098 110‐2162‐425003 VETERINARY SERVICES 4.9604/18/2024 523379 FAMILY VETERINARY CARE OF 155098 742‐2160‐425003 VETERINARY SERVICES 164.504/18/2024 523373 FAMILY VETERINARY CARE OF 155098 110‐2162‐425003 VETERINARY SERVICES 9.9604/18/2024 523373 FAMILY VETERINARY CARE OF 155098 742‐2160‐425003 VETERINARY SERVICES 349.504/18/2024 523379 FAMILY VETERINARY CARE OF 155098 110‐2160‐425003 VETERINARY SERVICES 9.9104/18/2024 522343 FAMILY VETERINARY CARE OF 155098 110‐2162‐425003 VETERINARY SERVICES 2.804/18/2024 523373 FAMILY VETERINARY CARE OF 155098 110‐2160‐425003 VETERINARY SERVICES 19.9104/18/2024 523373 FAMILY VETERINARY CARE OF 155098 110‐2161‐425003 VETERINARY SERVICES 19.9204/18/2024 519818 FAMILY VETERINARY CARE OF 155098 110‐2162‐425003 VETERINARY SERVICES 17.404/18/2024 522343 FAMILY VETERINARY CARE OF 155098 110‐2160‐425003 VETERINARY SERVICES 5.6104/18/2024 522343 FAMILY VETERINARY CARE OF 155098 110‐2161‐425003 VETERINARY SERVICES 5.6104/18/2024 517619 FAMILY VETERINARY CARE OF 155098 110‐2162‐425003 VETERINARY SERVICES 193.0404/18/2024 519818 FAMILY VETERINARY CARE OF 155098 110‐2160‐425003 VETERINARY SERVICES 34.804/18/2024 519818 FAMILY VETERINARY CARE OF 155098 110‐2161‐425003 VETERINARY SERVICES 34.8 Vendor 01585 ‐ ENVIRONMENTAL.COM LLC Total: 3400
Vendor: 213 ‐ FAMILY VETERINARY CARE OF OAKDALE04/18/2024 517619 FAMILY VETERINARY CARE OF 155098 110‐2160‐425003 VETERINARY SERVICES 386.0704/18/2024 517619 FAMILY VETERINARY CARE OF 155098 110‐2161‐425003 VETERINARY SERVICES 386.0704/24/2024 9123‐12759 ENVIRONMENTAL.COM LLC 155097 645‐4160‐427006 WATER QUALITY SAMPLING 30004/24/2024 9123‐12761 ENVIRONMENTAL.COM LLC 155097 645‐4160‐427006 WATER QUALITY SAMPLING 200 1 of 18
14 Amount
WARRANT LIST
City of Oakdale, CA By Vendor Name
Payment Dates 5/1/2024 - 5/14/2024
Post Date Payable Number Vendor Name Payment Number Account Number Description (Item) 04/18/2024 10155438 MCCOY TRUCK TIRE SERVICE C155111 110‐2110‐424003 FOUR TIRES FOR PD #42 393.4 04/24/2024 10155617 MCCOY TRUCK TIRE SERVICE C155111 110‐2110‐424003 SERVICE FOR PD UNIT 32 289.12 Vendor 1365 ‐ MCCOY TRUCK TIRE SERVICE CENTER INC Total: 1853.22 Vendor 01470 ‐ LAW ENFORCEMENT PSYCHOLOGICAL SERVICES, INC.  Total: 900 Vendor: 1365 ‐ MCCOY TRUCK TIRE SERVICE CENTER INC04/03/2024 10154799 MCCOY TRUCK TIRE SERVICE C155111 622‐4152‐424003 Truck Tire Service for H‐38 Sew 1033.85 04/03/2024 10154990 MCCOY TRUCK TIRE SERVICE C155111 110‐7210‐424003 Truck Tire Service for H‐38 Sew 136.85 04/28/2024 24‐0479 KCI SITE SERVICES 155109 622‐4151‐425003 SWEEPING SERVICES 408 Vendor 1476 ‐ KCI SITE SERVICES Total: 816
Vendor: 01470 ‐ LAW ENFORCEMENT PSYCHOLOGICAL SERVICES, INC.04/24/2024 3154 LAW ENFORCEMENT PSYCHOL155110 110‐2110‐425006 PRE‐EMPLOYMENT SCREENING 900 Vendor 01474 ‐ JAYS TIRES Total: 25600.78
Vendor: 1476 ‐ KCI SITE SERVICES03/28/2024 24‐0382 KCI SITE SERVICES 155109 622‐4151‐425003 SWEEPING SERVICES 408 Vendor 414 ‐ HUNT EQUIPMENT LLC Total: 319.35
Vendor: 342 ‐ INDUSTRIAL ELECTRICAL CO04/18/2024 PI‐070926 INDUSTRIAL ELECTRICAL CO 155107 110‐2110‐425003 ANNUAL PREVENTATIVE MAIN 809 Vendor 342 ‐ INDUSTRIAL ELECTRICAL CO Total: 809
Vendor: 01474 ‐ JAYS TIRES04/17/2024 1‐10620 JAYS TIRES 155108 530‐1910‐441009 BUILD OF MACH‐E #57 25600.7803/14/2024 0325214‐IN HOWK SYSTEMS INC 155105 645‐4160‐424002 Well #8 Repair 28765.38 Vendor 123 ‐ HOWK SYSTEMS INC Total: 28765.38
Vendor: 414 ‐ HUNT EQUIPMENT LLC04/24/2024 110320 HUNT EQUIPMENT LLC 155106 110‐4120‐424002 DIESEL PUMP REPAIR 319.3504/24/2024 240277_COR HLP  INC. 155104 110‐2161‐425003 SOFTWARE SUPPORT 2496.9604/24/2024 240277_COR HLP  INC. 155104 110‐2162‐425003 SOFTWARE SUPPORT 1248.48 Vendor 01113 ‐ HLP  INC.  Total: 6242.4
Vendor: 123 ‐ HOWK SYSTEMS INC
Vendor 96 ‐ GILTON SOLID WASTE MANAGEMENT INC. Total: 245144.35 Vendor: 111 ‐ HAIDLEN FORD‐MERCURY03/26/2024 5071557 HAIDLEN FORD‐MERCURY 155103 110‐2110‐424003 Drivers Side Seat Belt Buckle fo 112.76 Vendor 111 ‐ HAIDLEN FORD‐MERCURY Total: 112.76
Vendor: 01113 ‐ HLP  INC.04/24/2024 240277_COR HLP  INC. 155104 110‐2160‐425003 SOFTWARE SUPPORT 2496.9605/01/2024 APRIL 2024 GILTON SOLID WASTE MANAG155155 110‐1910‐320401 REFUSE MONIES COLLECTED ‐34100.51 05/01/2024 APRIL 2024 GILTON SOLID WASTE MANAG155155 229‐1910‐374150 REFUSE MONIES COLLECTED ‐4926.08 05/01/2024 APRIL 2024 GILTON SOLID WASTE MANAG155155 799‐8280‐425003 REFUSE MONIES COLLECTED 284170.94 Vendor: 96 ‐ GILTON SOLID WASTE MANAGEMENT INC.
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15 Amount
WARRANT LIST
City of Oakdale, CA By Vendor Name
Payment Dates 5/1/2024 - 5/14/2024
Post Date Payable Number Vendor Name Payment Number Account Number Description (Item) 04/24/2024 15890‐27498 NLPI CARQUEST OAKDALE 155115 110‐2110‐424003 SERVICE PARTS FOR PD UNIT 5 85 Vendor 01444 ‐ NLPI CARQUEST OAKDALE Total: 1057.38
04/11/2024 15890‐26723 NLPI CARQUEST OAKDALE 155115 110‐2162‐424003 ACO VEHICLE #48 REPAIRS 140.4804/11/2024 15890‐26723 NLPI CARQUEST OAKDALE 155115 110‐4120‐427006 ACO VEHICLE #48 REPAIRS 123.6704/18/2024 15890‐27106 NLPI CARQUEST OAKDALE 155115 110‐7413‐424003 ALTERNATOR AND BATTER FO 362.67Vendor: 01444 ‐ NLPI CARQUEST OAKDALE04/03/2024 15890‐26478 NLPI CARQUEST OAKDALE 155115 110‐7210‐424003 Auto Parts for H‐16 Parks 45.5104/11/2024 15890‐26684 NLPI CARQUEST OAKDALE 155115 110‐2162‐424003 ACO VEHICLE #48 REPAIRS 159.5704/11/2024 15890‐26684 NLPI CARQUEST OAKDALE 155115 110‐4120‐427006 ACO VEHICLE #48 REPAIRS 140.48Vendor: 01023 ‐ NICKERSON INVESTIGATIVE SERVICES04/24/2024 24‐009 NICKERSON INVESTIGATIVE SE155114 110‐2110‐425006 BGI ‐ (L. RAWLINS) 1598.6 04/24/2024 24‐010 NICKERSON INVESTIGATIVE SE155114 110‐2110‐425006 BGI M. ALTAMIRANO 1601.28 Vendor 01023 ‐ NICKERSON INVESTIGATIVE SERVICES Total: 3199.88 04/23/2024 1012900 MIWALL CORPORATION 155113 110‐2140‐427010 RANGE SUPPLIES 7070.06 Vendor 01189 ‐ MIWALL CORPORATION Total: 7070.06
04/29/2024 APRIL 2024 2 MID 155158 645‐4160‐420001 0913324769 353.1404/29/2024 APRIL 2024 2 MID 155158 645‐4160‐420001 6201815675 4852.84 Vendor 161 ‐ MID Total: 25693.85
Vendor: 01189 ‐ MIWALL CORPORATION04/29/2024 APRIL 2024 2 MID 155158 622‐4151‐420001 5933712338 2526.91 04/29/2024 APRIL 2024 2 MID 155158 622‐4152‐420001 3818618731 1081.03 04/29/2024 APRIL 2024 2 MID 155158 645‐4160‐420001 5097728103 3114.37 04/29/2024 APRIL 2024 2 MID 155158 286‐6230‐420001 8551425139 674.22 04/29/2024 APRIL 2024 2 MID 155158 622‐4151‐420001 6483221405 8035.404/29/2024 APRIL 2024 2 MID 155158 622‐4151‐420001 3357914926 140.9604/29/2024 APRIL 2024 2 MID 155158 284‐6210‐420001 1337811713 50.48 04/29/2024 APRIL 2024 2 MID 155158 284‐6210‐420001 1122819817 1520.58 04/29/2024 APRIL 2024 2 MID 155158 284‐6210‐420001 3151817535 3275.88 Vendor 1504 ‐ METLIFE ‐ GROUP BENEFITS Total: 955.31
Vendor: 01547 ‐ MICHAEL OLIVER05/01/2024 APRIL 2024 MICHAEL OLIVER 155157 232‐7340‐442001 ACCESS TO TECHNOLOGY TECH 1000 Vendor 01547 ‐ MICHAEL OLIVER Total: 1000
Vendor: 161 ‐ MID04/29/2024 APRIL 2024 2 MID 155158 110‐7210‐420001 5326920183 68.0403/26/2024 19474 MCR ENGINEERING INC. 155112 215‐4149‐442001 Invoice 19474 CP1913 2209.12 Vendor 158 ‐ MCR ENGINEERING INC. Total: 22569.12
Vendor: 1504 ‐ METLIFE ‐ GROUP BENEFITS04/14/2024 KM05931316 4/14/24 METLIFE ‐ GROUP BENEFITS 155156 110‐219‐1104 BENEFITS 955.3102/27/2024 19365 MCR ENGINEERING INC. 155112 720‐3110‐425003 CHANGE ORDER #2 28002/27/2024 19365 MCR ENGINEERING INC. 155112 720‐3110‐425003 CHANGE ORDER #1 142003/26/2024 19456 MCR ENGINEERING INC. 155112 343‐7219‐442001 CHANGE ORDER 18660 Vendor: 158 ‐ MCR ENGINEERING INC.
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16 Amount
WARRANT LIST
City of Oakdale, CA By Vendor Name
Payment Dates 5/1/2024 - 5/14/2024
Post Date Payable Number Vendor Name Payment Number Account Number Description (Item) Vendor 219 ‐ OPERATING ENGINEERS LOCAL #3 Total: 1656
Vendor: 218 ‐ OPERATING ENGINEERS TRUST FUND04/22/2024 JUNE 2024 OPERATING ENGINEERS TRUST155160 110‐219‐1102 BENEFITS 3822 Vendor 218 ‐ OPERATING ENGINEERS TRUST FUND Total: 3822 Vendor 01114 ‐ OAKDALE TOURISM & VISITORS BUREAU Total: 21144.06 Vendor: 219 ‐ OPERATING ENGINEERS LOCAL #305/10/2024 INV01847 OPERATING ENGINEERS LOCA 155149 110‐219‐0800 UNION DUES ‐ OAKDALE POLIC 1035 05/10/2024 INV01848 OPERATING ENGINEERS LOCA 155149 110‐219‐0800 UNION DUES ‐ OAKDALE MISC 621 Vendor 208 ‐ OAKDALE POLICE OFFICERS ASSOCIATION Total: 854.25 Vendor: 209 ‐ OAKDALE POLICE OFFICERS ASSOCIATION05/10/2024 INV01845 OAKDALE POLICE OFFICERS AS10689 110‐219‐0900 OAKDALE PD LTD 643.5 Vendor 209 ‐ OAKDALE POLICE OFFICERS ASSOCIATION Total: 643.5 Vendor: 01114 ‐ OAKDALE TOURISM & VISITORS BUREAU04/30/2024 1/1‐3/31 2024 OAKDALE TOURISM & VISITOR155159 110‐207‐0000 TOT TAX FOR QUARTER ENDIN 21144.06 05/10/2024 INV01846 OAKDALE POLICE OFFICERS AS10690 110‐219‐0900 PORAC/LDF/LTD/STD 104.25 04/14/2024 365440 OAKDALE LEADER 155121 110‐1130‐425011 PUBLIC NOTICE 241 Vendor 206 ‐ OAKDALE LEADER Total: 241
Vendor: 208 ‐ OAKDALE POLICE OFFICERS ASSOCIATION05/10/2024 INV01838 OAKDALE POLICE OFFICERS AS10690 110‐219‐0800 ASSOCIATION DUES 750 04/17/2024 762823 OAKDALE FEED & SEED 155120 110‐2161‐425003 ANIMAL SHELTER SUPPLIES 183.16 04/17/2024 762823 OAKDALE FEED & SEED 155120 110‐2162‐425003 ANIMAL SHELTER SUPPLIES 91.58 Vendor 200 ‐ OAKDALE FEED & SEED Total: 457.89
Vendor: 206 ‐ OAKDALE LEADER
Vendor 195 ‐ OAKDALE CHAMBER OF COMMERCE Total: 390
Vendor: 198 ‐ OAKDALE EMPLOYEES ASSOCIATION05/10/2024 INV01839 OAKDALE EMPLOYEES ASSOCI 10688 110‐219‐0800 OAKDALE EMPLOYEES ASSOCI 44 Vendor 198 ‐ OAKDALE EMPLOYEES ASSOCIATION Total: 44
Vendor: 200 ‐ OAKDALE FEED & SEED04/17/2024 762823 OAKDALE FEED & SEED 155120 110‐2160‐425003 ANIMAL SHELTER SUPPLIES 183.15 04/18/2024 8612 OAKDALE AUTO CARE & TIRE 155118 110‐2110‐424003 MOUNT AND BALANCE TIRES O 87.96 Vendor 210 ‐ OAKDALE AUTO CARE & TIRE Total: 181.91
Vendor: 195 ‐ OAKDALE CHAMBER OF COMMERCE01/04/2024 11646 OAKDALE CHAMBER OF COMM155119 110‐1910‐416005 MEMBERSHIP DUES 390 Vendor 01015 ‐ NORTHSTAR CHEMICAL Total: 765.01
Vendor: 1010 ‐ OAK VALLEY OCCUPATIONAL HEALTH04/24/2024 CL0000003038 4/4/24 OAK VALLEY OCCUPATIONAL H155117 110‐2110‐425006 PRE‐EMPLOYMENT MEDICAL S 1267 Vendor 1010 ‐ OAK VALLEY OCCUPATIONAL HEALTH Total: 1267 Vendor: 210 ‐ OAKDALE AUTO CARE & TIRE04/03/2024 8397 OAKDALE AUTO CARE & TIRE 155118 622‐4152‐424003 Mount and Balance Tires for H 93.95 Vendor: 01015 ‐ NORTHSTAR CHEMICAL04/22/2024 279635 NORTHSTAR CHEMICAL 155116 645‐4160‐427006 On‐Going Monthly Chlorine Se 765.01 1 of 18
17 Amount
WARRANT LIST
City of Oakdale, CA By Vendor Name
Payment Dates 5/1/2024 - 5/14/2024
Post Date Payable Number Vendor Name Payment Number Account Number Description (Item) 04/18/2024 2721‐108766 O'REILLY AUTOMOTIVE STORE155122 110‐7413‐424003 VEHICLE SERVICE REPAIRS AND 0.65 04/18/2024 2721‐108766 O'REILLY AUTOMOTIVE STORE155122 110‐4120‐424002 VEHICLE SERVICE REPAIRS AND 0.4704/18/2024 2721‐108766 O'REILLY AUTOMOTIVE STORE155122 110‐4140‐424003 VEHICLE SERVICE REPAIRS AND 8.6404/18/2024 2721‐108766 O'REILLY AUTOMOTIVE STORE155122 110‐7210‐424003 VEHICLE SERVICE REPAIRS AND 0.3604/11/2024 2721‐108595 O'REILLY AUTOMOTIVE STORE155122 110‐4140‐424003 VEHICLE MAINTENANCE SUPP 10 04/11/2024 2721‐108595 O'REILLY AUTOMOTIVE STORE155122 110‐7413‐424003 VEHICLE MAINTENANCE SUPP 44.11 04/23/2024 2721‐108748 O'REILLY AUTOMOTIVE STORE155122 110‐2110‐424003 SERVICE PARTS FOR PD UNIT 4 231.94 04/11/2024 2721‐108555 O'REILLY AUTOMOTIVE STORE155122 110‐7413‐424003 VEHICLE MAINTENANCE SUPP 11.33 04/11/2024 2721‐108595 O'REILLY AUTOMOTIVE STORE155122 110‐2110‐424003 VEHICLE MAINTENANCE SUPP 92.5504/11/2024 2721‐108595 O'REILLY AUTOMOTIVE STORE155122 110‐2162‐424003 VEHICLE MAINTENANCE SUPP 22.5104/11/2024 2721‐108555 O'REILLY AUTOMOTIVE STORE155122 110‐2110‐424003 VEHICLE MAINTENANCE SUPP 23.7804/11/2024 2721‐108555 O'REILLY AUTOMOTIVE STORE155122 110‐2162‐424003 VEHICLE MAINTENANCE SUPP 5.78 04/11/2024 2721‐108555 O'REILLY AUTOMOTIVE STORE155122 110‐4140‐424003 VEHICLE MAINTENANCE SUPP 2.5704/11/2024 2721‐108552 O'REILLY AUTOMOTIVE STORE155122 110‐2162‐424003 VEHICLE MAINTENANCE SUPP 32.88 04/11/2024 2721‐108552 O'REILLY AUTOMOTIVE STORE155122 110‐4140‐424003 VEHICLE MAINTENANCE SUPP 14.6 04/11/2024 2721‐108552 O'REILLY AUTOMOTIVE STORE155122 110‐7413‐424003 VEHICLE MAINTENANCE SUPP 64.42 04/11/2024 2721‐108552 O'REILLY AUTOMOTIVE STORE155122 110‐2110‐424003 VEHICLE MAINTENANCE SUPP 135.18 04/11/2024 2721‐108512 O'REILLY AUTOMOTIVE STORE155122 110‐2162‐424003 VEHICLE MAINTENANCE SUPP 8.7604/11/2024 2721‐108512 O'REILLY AUTOMOTIVE STORE155122 110‐4140‐424003 VEHICLE MAINTENANCE SUPP 3.8904/11/2024 2721‐108512 O'REILLY AUTOMOTIVE STORE155122 110‐7413‐424003 VEHICLE MAINTENANCE SUPP 17.17 04/11/2024 2721‐108511 O'REILLY AUTOMOTIVE STORE155122 110‐4140‐424003 VEHICLE MAINTENANCE SUPP 11.8804/11/2024 2721‐108511 O'REILLY AUTOMOTIVE STORE155122 110‐7413‐424003 VEHICLE MAINTENANCE SUPP 52.4204/11/2024 2721‐108512 O'REILLY AUTOMOTIVE STORE155122 110‐2110‐424003 VEHICLE MAINTENANCE SUPP 36.0304/11/2024 2721‐107363 O'REILLY AUTOMOTIVE STORE155122 110‐7413‐424003 VEHICLE MAINTENANCE SUPP 5.67 04/11/2024 2721‐108511 O'REILLY AUTOMOTIVE STORE155122 110‐2110‐424003 VEHICLE MAINTENANCE SUPP 109.9904/11/2024 2721‐108511 O'REILLY AUTOMOTIVE STORE155122 110‐2162‐424003 VEHICLE MAINTENANCE SUPP 26.75 04/11/2024 2721‐107363 O'REILLY AUTOMOTIVE STORE155122 110‐2110‐424003 VEHICLE MAINTENANCE SUPP 11.9 04/11/2024 2721‐107363 O'REILLY AUTOMOTIVE STORE155122 110‐2162‐424003 VEHICLE MAINTENANCE SUPP 2.8904/11/2024 2721‐107363 O'REILLY AUTOMOTIVE STORE155122 110‐4140‐424003 VEHICLE MAINTENANCE SUPP 1.2904/11/2024 2721‐107358 O'REILLY AUTOMOTIVE STORE155122 110‐2162‐424003 VEHICLE MAINTENANCE SUPP 2.5304/11/2024 2721‐107358 O'REILLY AUTOMOTIVE STORE155122 110‐4140‐424003 VEHICLE MAINTENANCE SUPP 1.1204/11/2024 2721‐107358 O'REILLY AUTOMOTIVE STORE155122 110‐7413‐424003 VEHICLE MAINTENANCE SUPP 4.9604/11/2024 2721‐107356 O'REILLY AUTOMOTIVE STORE155122 110‐4140‐424003 VEHICLE MAINTENANCE SUPP 11.74 04/11/2024 2721‐107356 O'REILLY AUTOMOTIVE STORE155122 110‐7413‐424003 VEHICLE MAINTENANCE SUPP 51.7904/11/2024 2721‐107358 O'REILLY AUTOMOTIVE STORE155122 110‐2110‐424003 VEHICLE MAINTENANCE SUPP 10.4204/11/2024 2721‐107100 O'REILLY AUTOMOTIVE STORE155122 110‐7413‐424003 VEHICLE MAINTENANCE SUPP 38.6604/11/2024 2721‐107356 O'REILLY AUTOMOTIVE STORE155122 110‐2110‐424003 VEHICLE MAINTENANCE SUPP 108.68 04/11/2024 2721‐107356 O'REILLY AUTOMOTIVE STORE155122 110‐2162‐424003 VEHICLE MAINTENANCE SUPP 26.43 04/11/2024 2721‐107100 O'REILLY AUTOMOTIVE STORE155122 110‐2110‐424003 VEHICLE MAINTENANCE SUPP 81.1204/11/2024 2721‐107100 O'REILLY AUTOMOTIVE STORE155122 110‐2162‐424003 VEHICLE MAINTENANCE SUPP 19.7304/11/2024 2721‐107100 O'REILLY AUTOMOTIVE STORE155122 110‐4140‐424003 VEHICLE MAINTENANCE SUPP 8.76 Vendor: 62 ‐ O'REILLY AUTOMOTIVE STORES  INC.04/03/2024 2721‐105230 O'REILLY AUTOMOTIVE STORE155122 110‐4140‐424003 Parts for H‐16 Parks and H‐2 St 45.13 1 of 18
18 Amount
WARRANT LIST
City of Oakdale, CA By Vendor Name
Payment Dates 5/1/2024 - 5/14/2024
Post Date Payable Number Vendor Name Payment Number Account Number Description (Item) 04/24/2024 2721‐111903 O'REILLY AUTOMOTIVE STORE155122 622‐4151‐427006 SERVICE AND PARTS FOR FLEE 2.11 04/24/2024 2721‐111903 O'REILLY AUTOMOTIVE STORE155122 110‐2110‐424003 SERVICE AND PARTS FOR FLEE 21.25 04/24/2024 2721‐111903 O'REILLY AUTOMOTIVE STORE155122 110‐4120‐424002 SERVICE AND PARTS FOR FLEE 4.65 04/24/2024 2721‐111903 O'REILLY AUTOMOTIVE STORE155122 110‐4140‐424003 SERVICE AND PARTS FOR FLEE 14.32 04/24/2024 2721‐111843 O'REILLY AUTOMOTIVE STORE155122 110‐4140‐424003 SERVICE AND PARTS FOR FLEE 26.6504/24/2024 2721‐111843 O'REILLY AUTOMOTIVE STORE155122 622‐4151‐427006 SERVICE AND PARTS FOR FLEE 3.93 04/24/2024 2721‐111843 O'REILLY AUTOMOTIVE STORE155122 645‐4160‐424003 SERVICE AND PARTS FOR FLEE 98.77 04/24/2024 2721‐110768 O'REILLY AUTOMOTIVE STORE155122 645‐4160‐424003 SERVICE AND PARTS FOR FLEE 17.2204/24/2024 2721‐111843 O'REILLY AUTOMOTIVE STORE155122 110‐2110‐424003 SERVICE AND PARTS FOR FLEE 39.5504/24/2024 2721‐111843 O'REILLY AUTOMOTIVE STORE155122 110‐4120‐424002 SERVICE AND PARTS FOR FLEE 8.65 04/24/2024 2721‐110768 O'REILLY AUTOMOTIVE STORE155122 110‐4120‐424002 SERVICE AND PARTS FOR FLEE 1.5104/24/2024 2721‐110768 O'REILLY AUTOMOTIVE STORE155122 110‐4140‐424003 SERVICE AND PARTS FOR FLEE 4.6504/24/2024 2721‐110768 O'REILLY AUTOMOTIVE STORE155122 622‐4151‐427006 SERVICE AND PARTS FOR FLEE 0.6904/24/2024 2721‐110723 O'REILLY AUTOMOTIVE STORE155122 645‐4160‐424003 SERVICE AND PARTS FOR FLEE 83.49 04/24/2024 2721‐110768 O'REILLY AUTOMOTIVE STORE155122 110‐2110‐424003 SERVICE AND PARTS FOR FLEE 6.9 04/24/2024 2721‐110723 O'REILLY AUTOMOTIVE STORE155122 110‐4140‐424003 SERVICE AND PARTS FOR FLEE 22.52 04/24/2024 2721‐110723 O'REILLY AUTOMOTIVE STORE155122 622‐4151‐427006 SERVICE AND PARTS FOR FLEE 3.32 04/18/2024 2721‐110113 O'REILLY AUTOMOTIVE STORE155122 110‐7413‐424003 VEHICLE SERVICE REPAIRS AND 10.14 04/24/2024 2721‐110723 O'REILLY AUTOMOTIVE STORE155122 110‐2110‐424003 SERVICE AND PARTS FOR FLEE 33.43 04/24/2024 2721‐110723 O'REILLY AUTOMOTIVE STORE155122 110‐4120‐424002 SERVICE AND PARTS FOR FLEE 7.31 04/18/2024 2721‐110113 O'REILLY AUTOMOTIVE STORE155122 110‐4120‐424002 VEHICLE SERVICE REPAIRS AND 7.31 04/18/2024 2721‐110113 O'REILLY AUTOMOTIVE STORE155122 110‐4140‐424003 VEHICLE SERVICE REPAIRS AND 134.03 04/18/2024 2721‐110113 O'REILLY AUTOMOTIVE STORE155122 110‐7210‐424003 VEHICLE SERVICE REPAIRS AND 5.65 04/18/2024 2721‐109608 O'REILLY AUTOMOTIVE STORE155122 110‐7210‐424003 VEHICLE SERVICE REPAIRS AND 0.4704/18/2024 2721‐109608 O'REILLY AUTOMOTIVE STORE155122 110‐7413‐424003 VEHICLE SERVICE REPAIRS AND 0.8404/23/2024 2721‐110064 O'REILLY AUTOMOTIVE STORE155122 110‐2110‐424003 SERVICE PARTS FOR PD UNIT 4 157.77 04/23/2024 2721‐109475 O'REILLY AUTOMOTIVE STORE155122 110‐2110‐424003 SERVICE PARTS FOR PD UNIT 4 71.41 04/18/2024 2721‐109608 O'REILLY AUTOMOTIVE STORE155122 110‐4120‐424002 VEHICLE SERVICE REPAIRS AND 0.61 04/18/2024 2721‐109608 O'REILLY AUTOMOTIVE STORE155122 110‐4140‐424003 VEHICLE SERVICE REPAIRS AND 11.16 04/18/2024 2721‐109294 O'REILLY AUTOMOTIVE STORE155122 110‐4140‐424003 VEHICLE SERVICE REPAIRS AND 15.4804/18/2024 2721‐109294 O'REILLY AUTOMOTIVE STORE155122 110‐7210‐424003 VEHICLE SERVICE REPAIRS AND 0.65 04/18/2024 2721‐109294 O'REILLY AUTOMOTIVE STORE155122 110‐7413‐424003 VEHICLE SERVICE REPAIRS AND 1.1704/24/2024 2721‐109112 O'REILLY AUTOMOTIVE STORE155122 622‐4151‐427006 SERVICE AND PARTS FOR FLEE 0.31 04/24/2024 2721‐109112 O'REILLY AUTOMOTIVE STORE155122 645‐4160‐424003 SERVICE AND PARTS FOR FLEE 7.8304/18/2024 2721‐109294 O'REILLY AUTOMOTIVE STORE155122 110‐4120‐424002 VEHICLE SERVICE REPAIRS AND 0.84 04/24/2024 2721‐109112 O'REILLY AUTOMOTIVE STORE155122 110‐2110‐424003 SERVICE AND PARTS FOR FLEE 3.14 04/24/2024 2721‐109112 O'REILLY AUTOMOTIVE STORE155122 110‐4120‐424002 SERVICE AND PARTS FOR FLEE 0.6904/24/2024 2721‐109112 O'REILLY AUTOMOTIVE STORE155122 110‐4140‐424003 SERVICE AND PARTS FOR FLEE 2.1104/18/2024 2721‐108805 O'REILLY AUTOMOTIVE STORE155122 110‐7210‐424003 VEHICLE SERVICE REPAIRS AND 2.98 04/18/2024 2721‐108805 O'REILLY AUTOMOTIVE STORE155122 110‐7413‐424003 VEHICLE SERVICE REPAIRS AND 5.3404/23/2024 2721‐108842 O'REILLY AUTOMOTIVE STORE155122 110‐2110‐424003 SERVICE PARTS FOR PD UNIT 4 113.64 04/18/2024 2721‐108805 O'REILLY AUTOMOTIVE STORE155122 110‐4120‐424002 VEHICLE SERVICE REPAIRS AND 3.85 04/18/2024 2721‐108805 O'REILLY AUTOMOTIVE STORE155122 110‐4140‐424003 VEHICLE SERVICE REPAIRS AND 70.57 1 of 18
19 Amount
WARRANT LIST
City of Oakdale, CA By Vendor Name
Payment Dates 5/1/2024 - 5/14/2024
Post Date Payable Number Vendor Name Payment Number Account Number Description (Item) 04/19/2024 APRIL 2024 2 PG&E 155130 622‐4152‐420001 07228975343 94.97 04/19/2024 APRIL 2024 2 PG&E 155130 288‐6244‐420001 47013986097 60.4304/19/2024 APRIL 2024 2 PG&E 155130 288‐6245‐420001 68565167456 22.0204/19/2024 APRIL 2024 2 PG&E 155130 622‐4150‐420001 45427294660 1073.4 04/19/2024 APRIL 2024 2 PG&E 155130 285‐6220‐420001 16364492971 1573.21 04/19/2024 APRIL 2024 2 PG&E 155130 288‐6241‐420001 29646608462 90.7704/19/2024 APRIL 2024 2 PG&E 155130 288‐6243‐420001 01868963875 323.58 04/19/2024 APRIL 2024 2 PG&E 155130 117‐7470‐420001 63063551012 68.604/19/2024 APRIL 2024 2 PG&E 155130 119‐4110‐420001 07228975343 15.64 04/19/2024 APRIL 2024 2 PG&E 155130 119‐4110‐420002 07228975343 31.8504/19/2024 APRIL 2024 2 PG&E 155130 110‐4142‐420001 07875298122 16.1404/19/2024 APRIL 2024 2 PG&E 155130 110‐7210‐420001 18246929329 7.7704/19/2024 APRIL 2024 2 PG&E 155130 117‐7460‐420001 71493181177 1549.2304/16/2024 APRIL 2024 3 PG&E 155130 293‐6257‐420001 88703594601 108.62 04/19/2024 APRIL 2024 2 PG&E 155130 110‐1910‐420001 18246929329 3117.34 04/19/2024 APRIL 2024 2 PG&E 155130 110‐1910‐420002 18246929329 697.904/16/2024 APRIL 2024 3 PG&E 155130 293‐6256‐420001 88703594601 232.19 04/22/2024 I‐18827‐1 PENA REFRIGERATION 155161 540‐1910‐441005 HVAC MAINTENANCE 4400 Vendor 01346 ‐ PENA REFRIGERATION Total: 8996.7
Vendor: 226 ‐ PG&E04/16/2024 APRIL 2024 3 PG&E 155130 293‐6250‐420001 88703594601 119.33 04/11/2024 I‐18791‐1 PENA REFRIGERATION 155129 110‐2110‐425003 HVAC MAINT 36004/14/2024 I‐18805‐1 PENA REFRIGERATION 155161 540‐1910‐441005 HVAC MAINTENANCE 3185.61 04/17/2024 I‐18834‐1 PENA REFRIGERATION 155161 110‐7413‐425003 HVAC MAINTENANCE 645.57 Vendor 01400 ‐ PACE ANALYTICAL SERVICES LLC Total: 826
Vendor: 01216 ‐ PACIFIC SHREDDING/PACIFIC STORAGE CO.08/30/2023 5172903 PACIFIC SHREDDING/PACIFIC S155128 110‐2110‐425003 Monthly Shredding Services FY 100.8 Vendor 01216 ‐ PACIFIC SHREDDING/PACIFIC STORAGE CO. Total: 100.8 Vendor: 01346 ‐ PENA REFRIGERATION04/05/2024 I‐18764‐1 PENA REFRIGERATION 155129 110‐2110‐425003 MINI SPLIT IN SERVER ROOM 405.5204/23/2024 251283 P & L CONCRETE PRODUCTS 155126 110‐4140‐427006 CONCRETE MIX FOR SIDEWALK 220 Vendor 223 ‐ P & L CONCRETE PRODUCTS Total: 220
Vendor: 01400 ‐ PACE ANALYTICAL SERVICES LLC04/24/2024 B495168 PACE ANALYTICAL SERVICES LL155127 622‐4151‐425003 WATER SAMPLE TESTING 826 04/24/2024 2721‐112021 O'REILLY AUTOMOTIVE STORE155122 645‐4160‐424003 SERVICE AND PARTS FOR FLEE 78.7704/29/2024 2721‐105415 O'REILLY AUTOMOTIVE STORE155122 110‐7210‐424003 Parts for H‐16 Parks and H‐2 St 82.63 Vendor 62 ‐ O'REILLY AUTOMOTIVE STORES  INC. Total: 2707.7 Vendor: 223 ‐ P & L CONCRETE PRODUCTS04/24/2024 2721‐112021 O'REILLY AUTOMOTIVE STORE155122 110‐4120‐424002 SERVICE AND PARTS FOR FLEE 6.9 04/24/2024 2721‐112021 O'REILLY AUTOMOTIVE STORE155122 110‐4140‐424003 SERVICE AND PARTS FOR FLEE 21.25 04/24/2024 2721‐112021 O'REILLY AUTOMOTIVE STORE155122 622‐4151‐427006 SERVICE AND PARTS FOR FLEE 3.14 04/24/2024 2721‐111903 O'REILLY AUTOMOTIVE STORE155122 645‐4160‐424003 SERVICE AND PARTS FOR FLEE 53.07 04/24/2024 2721‐112021 O'REILLY AUTOMOTIVE STORE155122 110‐2110‐424003 SERVICE AND PARTS FOR FLEE 31.55 1 of 18
20 Amount
WARRANT LIST
City of Oakdale, CA By Vendor Name
Payment Dates 5/1/2024 - 5/14/2024
Post Date Payable Number Vendor Name Payment Number Account Number Description (Item) Vendor 255 ‐ SAFE‐T‐LITE OF MODESTO Total: 787.98
Vendor 292 ‐ ROLAND  JOCELYN E.  PHD ABPP Total: 475
Vendor: 255 ‐ SAFE‐T‐LITE OF MODESTO04/23/2024 397117 SAFE‐T‐LITE OF MODESTO 155134 110‐4140‐427006 SIGNS AND SIGN POST 477.4404/23/2024 397121 SAFE‐T‐LITE OF MODESTO 155134 110‐4140‐427006 SIGNS AND SIGN POST 310.54 Vendor 242 ‐ RANDIK PAPER CO Total: 1499.91
Vendor: 01557 ‐ REDSTONE CONSTRUCTION INC.04/26/2024 2023‐0901 REDSTONE CONSTRUCTION IN155164 645‐204‐0100 HYDRANT METER REFUND 900 Vendor 01557 ‐ REDSTONE CONSTRUCTION INC.  Total: 900
Vendor: 292 ‐ ROLAND  JOCELYN E.  PHD ABPP04/24/2024 22790 ROLAND  JOCELYN E.  PHD ABP155133 110‐2110‐425006 PRE‐EMPLOYMENT SCREENING 475 Vendor: 242 ‐ RANDIK PAPER CO04/17/2024 227597 RANDIK PAPER CO 155163 110‐7413‐427002 JANITORIAL SUPPLIES 499.9704/17/2024 227597 RANDIK PAPER CO 155163 117‐7440‐427002 JANITORIAL SUPPLIES 499.9704/17/2024 227597 RANDIK PAPER CO 155163 117‐7460‐427002 JANITORIAL SUPPLIES 499.9704/24/2024 131658 R & S ERECTION TRI‐COUNTY 155132 622‐4151‐424002 ENTRY GATE REPAID 448 Vendor 237 ‐ R & S ERECTION TRI‐COUNTY Total: 448
04/26/2024 APRIL 2024 5 PG&E 155162 117‐7430‐420001 12937367741 1590.37 04/26/2024 APRIL 2024 5 PG&E 155162 117‐7430‐420001 12937367741 23.76 Vendor 226 ‐ PG&E Total: 39073.41
Vendor: 237 ‐ R & S ERECTION TRI‐COUNTY04/26/2024 APRIL 2024 3 PG&E 155162 110‐7210‐420001 60758610988 693.44 04/26/2024 APRIL 2024 3 PG&E 155162 117‐7440‐420001 21072898444 8.11 04/26/2024 APRIL 2024 3 PG&E 155162 645‐4160‐420001 70558644897 2916.7504/26/2024 APRIL 2024 3 PG&E 155162 110‐4142‐420001 71657627262 752.604/26/2024 APRIL 2024 3 PG&E 155162 110‐4142‐420001 48213775637 1037.6 04/26/2024 APRIL 2024 3 PG&E 155162 110‐4142‐420001 58748645171 16088.5 04/25/2024 APRIL 2024 4 PG&E 155130 622‐4151‐420001 529290 488.2304/25/2024 APRIL 2024 4 PG&E 155130 622‐4152‐420001 59146046806 34.3804/25/2024 APRIL 2024 4 PG&E 155130 645‐4160‐420001 59146046806 34.3704/25/2024 APRIL 2024 4 PG&E 155130 622‐4150‐420001 9748453729‐1 321.8304/25/2024 APRIL 2024 4 PG&E 155130 622‐4150‐420001 44172864934 45.404/25/2024 APRIL 2024 4 PG&E 155130 622‐4151‐420001 529288 31604/25/2024 APRIL 2024 4 PG&E 155130 110‐7210‐420001 63695829133 862.64 04/25/2024 APRIL 2024 4 PG&E 155130 110‐7210‐420001 25332532271 72.55 04/25/2024 APRIL 2024 4 PG&E 155130 110‐7210‐420001 02411052901 6.0104/19/2024 APRIL 2024 2 PG&E 155130 657‐4170‐420001 44024983676 60.604/19/2024 APRIL 2024 2 PG&E 155130 657‐4170‐420001 86502703126 383.83 04/19/2024 APRIL 2024 2 PG&E 155130 657‐4170‐420001 07028519473 1514.58 04/19/2024 APRIL 2024 2 PG&E 155130 622‐4152‐420001 44133562536 2523.8904/19/2024 APRIL 2024 2 PG&E 155130 645‐4160‐420001 07228975343 94.98 1 of 18
21 Amount
WARRANT LIST
City of Oakdale, CA By Vendor Name
Payment Dates 5/1/2024 - 5/14/2024
Post Date Payable Number Vendor Name Payment Number Account Number Description (Item) 04/05/2024 2616572‐IN SOUTHERN COUNTIES FUELS 155165 110‐7413‐427022 FUEL 28.18 04/05/2024 2616572‐IN SOUTHERN COUNTIES FUELS 155165 119‐4110‐427022 FUEL 19.37 04/05/2024 2616572‐IN SOUTHERN COUNTIES FUELS 155165 120‐3110‐427022FUEL 4.24 04/05/2024 2616572‐IN SOUTHERN COUNTIES FUELS 155165 110‐4140‐427022 FUEL 14.6 04/05/2024 2616572‐IN SOUTHERN COUNTIES FUELS 155165 110‐4142‐427022 FUEL 24.86 04/05/2024 2616572‐IN SOUTHERN COUNTIES FUELS 155165 110‐7210‐427022 FUEL 176.5 04/05/2024 2616572‐IN SOUTHERN COUNTIES FUELS 155165 110‐218‐0000 FUEL ‐64.7804/05/2024 2616572‐IN SOUTHERN COUNTIES FUELS 155165 110‐218‐0000 FUEL 31.79 04/05/2024 2616572‐IN SOUTHERN COUNTIES FUELS 155165 110‐4120‐427022 FUEL 12.07 04/05/2024 2616572‐IN SOUTHERN COUNTIES FUELS 155165 110‐2110‐427022 FUEL 1101.7404/05/2024 2616572‐IN SOUTHERN COUNTIES FUELS 155165 110‐2161‐427022 FUEL 35.69 04/05/2024 2616572‐IN SOUTHERN COUNTIES FUELS 155165 110‐2162‐427022 FUEL 14.41 04/02/2024 2613772‐IN SOUTHERN COUNTIES FUELS 155165 622‐4152‐427022 FUEL 267.5 04/02/2024 2613772‐IN SOUTHERN COUNTIES FUELS 155165 645‐4160‐427022 FUEL 293.3704/02/2024 2613772‐IN SOUTHERN COUNTIES FUELS 155165 645‐4160‐427022 FUEL 25.25 04/02/2024 2613772‐IN SOUTHERN COUNTIES FUELS 155165 622‐4152‐427022 FUEL 301.1904/02/2024 2613772‐IN SOUTHERN COUNTIES FUELS 155165 565‐7215‐427022FUEL 1.75 04/02/2024 2613772‐IN SOUTHERN COUNTIES FUELS 155165 565‐7215‐427022 FUEL 177.0404/02/2024 2613772‐IN SOUTHERN COUNTIES FUELS 155165 622‐4151‐427022 FUEL 63.26 04/02/2024 2613772‐IN SOUTHERN COUNTIES FUELS 155165 110‐7413‐427022 FUEL 24.84 04/02/2024 2613772‐IN SOUTHERN COUNTIES FUELS 155165 119‐4110‐427022 FUEL 17.07 04/02/2024 2613772‐IN SOUTHERN COUNTIES FUELS 155165 120‐3110‐427022FUEL 3.74 04/02/2024 2613772‐IN SOUTHERN COUNTIES FUELS 155165 110‐4142‐427022 FUEL 42.33 04/02/2024 2613772‐IN SOUTHERN COUNTIES FUELS 155165 110‐7210‐427022 FUEL 155.5104/02/2024 2613772‐IN SOUTHERN COUNTIES FUELS 155165 110‐7210‐427022 FUEL 44.49 04/02/2024 2613772‐IN SOUTHERN COUNTIES FUELS 155165 110‐4140‐427022 FUEL 12.86 04/02/2024 2613772‐IN SOUTHERN COUNTIES FUELS 155165 110‐4140‐427022 FUEL 87.79 04/02/2024 2613772‐IN SOUTHERN COUNTIES FUELS 155165 110‐4142‐427022 FUEL 21.9 04/02/2024 2613772‐IN SOUTHERN COUNTIES FUELS 155165 110‐218‐0000 FUEL ‐5704/02/2024 2613772‐IN SOUTHERN COUNTIES FUELS 155165 110‐4120‐427022 FUEL 10.63 04/02/2024 2613772‐IN SOUTHERN COUNTIES FUELS 155165 110‐4120‐427022FUEL 0.8204/02/2024 2613772‐IN SOUTHERN COUNTIES FUELS 155165 110‐2161‐427022 FUEL 31.45 04/02/2024 2613772‐IN SOUTHERN COUNTIES FUELS 155165 110‐2162‐427022 FUEL 12.69 04/02/2024 2613772‐IN SOUTHERN COUNTIES FUELS 155165 110‐218‐0000 FUEL 96.28 Vendor 1227 ‐ SIGNATURE SIGNS Total: 576.56
Vendor: 1182 ‐ SOUTHERN COUNTIES FUELS04/02/2024 2613772‐IN SOUTHERN COUNTIES FUELS 155165 110‐2110‐427022 FUEL 970.7604/02/2024 2613772‐IN SOUTHERN COUNTIES FUELS 155165 110‐2160‐427022 FUEL 56.71 Vendor: 621 ‐ SAN JOAQUIN VALLEY AIR POLLUTION04/23/2024 N162632 SAN JOAQUIN VALLEY AIR POL155135 110‐2110‐425003 23/24 ANNUAL AIR TOXIC ASS 160 Vendor 621 ‐ SAN JOAQUIN VALLEY AIR POLLUTION Total: 160 Vendor: 1227 ‐ SIGNATURE SIGNS04/30/2024 14112 SIGNATURE SIGNS 155136 235‐1910‐425003 Wakefield Wilderness Area Pro 576.56 1 of 18
22 Amount
WARRANT LIST
City of Oakdale, CA By Vendor Name
Payment Dates 5/1/2024 - 5/14/2024
Post Date Payable Number Vendor Name Payment Number Account Number Description (Item) 04/12/2024 2621483‐IN SOUTHERN COUNTIES FUELS 155165 622‐4152‐427022 FUEL 363.8804/12/2024 2621483‐IN SOUTHERN COUNTIES FUELS 155165 622‐4152‐427022 FUEL 363.0304/12/2024 2621483‐IN SOUTHERN COUNTIES FUELS 155165 645‐4160‐427022 FUEL 30.51 04/12/2024 2621483‐IN SOUTHERN COUNTIES FUELS 155165 565‐7215‐427022FUEL 2.1204/12/2024 2621483‐IN SOUTHERN COUNTIES FUELS 155165 565‐7215‐427022 FUEL 240.2704/12/2024 2621483‐IN SOUTHERN COUNTIES FUELS 155165 622‐4151‐427022 FUEL 85.86 04/12/2024 2621483‐IN SOUTHERN COUNTIES FUELS 155165 110‐7413‐427022 FUEL 33.71 04/12/2024 2621483‐IN SOUTHERN COUNTIES FUELS 155165 119‐4110‐427022 FUEL 23.16 04/12/2024 2621483‐IN SOUTHERN COUNTIES FUELS 155165 120‐3110‐427022FUEL 5.08 04/12/2024 2621483‐IN SOUTHERN COUNTIES FUELS 155165 110‐4142‐427022 FUEL 51.13 04/12/2024 2621483‐IN SOUTHERN COUNTIES FUELS 155165 110‐7210‐427022 FUEL 211.0504/12/2024 2621483‐IN SOUTHERN COUNTIES FUELS 155165 110‐7210‐427022 FUEL 53.75 04/12/2024 2621483‐IN SOUTHERN COUNTIES FUELS 155165 110‐4140‐427022 FUEL 17.46 04/12/2024 2621483‐IN SOUTHERN COUNTIES FUELS 155165 110‐4140‐427022 FUEL 106.0604/12/2024 2621483‐IN SOUTHERN COUNTIES FUELS 155165 110‐4142‐427022 FUEL 29.72 04/12/2024 2621483‐IN SOUTHERN COUNTIES FUELS 155165 110‐4120‐427022FUEL 104/12/2024 2621483‐IN SOUTHERN COUNTIES FUELS 155165 110‐218‐0000 FUEL 115.5504/12/2024 2621483‐IN SOUTHERN COUNTIES FUELS 155165 110‐218‐0000 FUEL ‐77.5904/12/2024 2621483‐IN SOUTHERN COUNTIES FUELS 155165 110‐4120‐427022 FUEL 14.43 04/12/2024 2621483‐IN SOUTHERN COUNTIES FUELS 155165 110‐2160‐427022 FUEL 68.51 04/12/2024 2621483‐IN SOUTHERN COUNTIES FUELS 155165 110‐2161‐427022 FUEL 42.68 04/12/2024 2621483‐IN SOUTHERN COUNTIES FUELS 155165 110‐2162‐427022 FUEL 17.23 04/09/2024 2618576‐IN SOUTHERN COUNTIES FUELS 155165 622‐4152‐427022 FUEL 289.9104/09/2024 2618576‐IN SOUTHERN COUNTIES FUELS 155165 645‐4160‐427022 FUEL 317.9404/12/2024 2621483‐IN SOUTHERN COUNTIES FUELS 155165 110‐2110‐427022 FUEL 1317.4504/09/2024 2618576‐IN SOUTHERN COUNTIES FUELS 155165 120‐3110‐427022FUEL 4.0504/09/2024 2618576‐IN SOUTHERN COUNTIES FUELS 155165 565‐7215‐427022 FUEL 191.8704/09/2024 2618576‐IN SOUTHERN COUNTIES FUELS 155165 622‐4151‐427022 FUEL 68.56 04/09/2024 2618576‐IN SOUTHERN COUNTIES FUELS 155165 110‐7210‐427022 FUEL 168.5404/09/2024 2618576‐IN SOUTHERN COUNTIES FUELS 155165 110‐7413‐427022 FUEL 26.91 04/09/2024 2618576‐IN SOUTHERN COUNTIES FUELS 155165 119‐4110‐427022 FUEL 18.5 04/09/2024 2618576‐IN SOUTHERN COUNTIES FUELS 155165 110‐4120‐427022 FUEL 11.53 04/09/2024 2618576‐IN SOUTHERN COUNTIES FUELS 155165 110‐4140‐427022 FUEL 13.94 04/09/2024 2618576‐IN SOUTHERN COUNTIES FUELS 155165 110‐4142‐427022 FUEL 23.74 04/09/2024 2618576‐IN SOUTHERN COUNTIES FUELS 155165 110‐2162‐427022 FUEL 13.76 04/09/2024 2618576‐IN SOUTHERN COUNTIES FUELS 155165 110‐218‐0000 FUEL ‐61.8304/09/2024 2618576‐IN SOUTHERN COUNTIES FUELS 155165 110‐218‐0000 FUEL 30.42 04/05/2024 2616572‐IN SOUTHERN COUNTIES FUELS 155165 645‐4160‐427022 FUEL 332.9504/09/2024 2618576‐IN SOUTHERN COUNTIES FUELS 155165 110‐2110‐427022 FUEL 1052.0804/09/2024 2618576‐IN SOUTHERN COUNTIES FUELS 155165 110‐2161‐427022 FUEL 34.08 04/05/2024 2616572‐IN SOUTHERN COUNTIES FUELS 155165 565‐7215‐427022 FUEL 200.9304/05/2024 2616572‐IN SOUTHERN COUNTIES FUELS 155165 622‐4151‐427022 FUEL 71.8 04/05/2024 2616572‐IN SOUTHERN COUNTIES FUELS 155165 622‐4152‐427022 FUEL 303.59 1 of 18
23 Amount
WARRANT LIST
City of Oakdale, CA By Vendor Name
Payment Dates 5/1/2024 - 5/14/2024
Post Date Payable Number Vendor Name Payment Number Account Number Description (Item) 04/23/2024 2628288‐IN SOUTHERN COUNTIES FUELS 155165 110‐4142‐427022 FUEL 22.21 04/23/2024 2628288‐IN SOUTHERN COUNTIES FUELS 155165 110‐7210‐427022 FUEL 157.7404/23/2024 2628288‐IN SOUTHERN COUNTIES FUELS 155165 110‐7413‐427022 FUEL 25.21 04/23/2024 2628288‐IN SOUTHERN COUNTIES FUELS 155165 110‐218‐0000 FUEL 30.06 04/23/2024 2628288‐IN SOUTHERN COUNTIES FUELS 155165 110‐4120‐427022 FUEL 10.79 04/23/2024 2628288‐IN SOUTHERN COUNTIES FUELS 155165 110‐4140‐427022 FUEL 13.05 04/23/2024 2628288‐IN SOUTHERN COUNTIES FUELS 155165 110‐2161‐427022 FUEL 31.9 04/23/2024 2628288‐IN SOUTHERN COUNTIES FUELS 155165 110‐2162‐427022 FUEL 12.87 04/23/2024 2628288‐IN SOUTHERN COUNTIES FUELS 155165 110‐218‐0000 FUEL ‐57.8304/19/2024 2626250‐IN SOUTHERN COUNTIES FUELS 155165 622‐4152‐427022 FUEL 339.9104/19/2024 2626250‐IN SOUTHERN COUNTIES FUELS 155165 645‐4160‐427022 FUEL 372.7904/23/2024 2628288‐IN SOUTHERN COUNTIES FUELS 155165 110‐2110‐427022 FUEL 984.6704/19/2024 2626250‐IN SOUTHERN COUNTIES FUELS 155165 565‐7215‐427022 FUEL 224.9704/19/2024 2626250‐IN SOUTHERN COUNTIES FUELS 155165 622‐4151‐427022 FUEL 80.39 04/19/2024 2626250‐IN SOUTHERN COUNTIES FUELS 155165 119‐4110‐427022 FUEL 21.69 04/19/2024 2626250‐IN SOUTHERN COUNTIES FUELS 155165 120‐3110‐427022FUEL 4.7504/19/2024 2626250‐IN SOUTHERN COUNTIES FUELS 155165 110‐4142‐427022 FUEL 27.83 04/19/2024 2626250‐IN SOUTHERN COUNTIES FUELS 155165 110‐7210‐427022 FUEL 197.6104/19/2024 2626250‐IN SOUTHERN COUNTIES FUELS 155165 110‐7413‐427022 FUEL 31.57 04/19/2024 2626250‐IN SOUTHERN COUNTIES FUELS 155165 110‐218‐0000 FUEL 37.64 04/19/2024 2626250‐IN SOUTHERN COUNTIES FUELS 155165 110‐4120‐427022 FUEL 13.51 04/19/2024 2626250‐IN SOUTHERN COUNTIES FUELS 155165 110‐4140‐427022 FUEL 16.34 04/19/2024 2626250‐IN SOUTHERN COUNTIES FUELS 155165 110‐2161‐427022 FUEL 39.96 04/19/2024 2626250‐IN SOUTHERN COUNTIES FUELS 155165 110‐2162‐427022 FUEL 16.13 04/19/2024 2626250‐IN SOUTHERN COUNTIES FUELS 155165 110‐218‐0000 FUEL ‐72.6104/16/2024 2623616‐IN SOUTHERN COUNTIES FUELS 155165 622‐4152‐427022 FUEL 342.5804/16/2024 2623616‐IN SOUTHERN COUNTIES FUELS 155165 645‐4160‐427022 FUEL 375.7104/19/2024 2626250‐IN SOUTHERN COUNTIES FUELS 155165 110‐2110‐427022 FUEL 1233.5504/16/2024 2623616‐IN SOUTHERN COUNTIES FUELS 155165 120‐3110‐427022FUEL 4.79 04/16/2024 2623616‐IN SOUTHERN COUNTIES FUELS 155165 565‐7215‐427022 FUEL 226.7304/16/2024 2623616‐IN SOUTHERN COUNTIES FUELS 155165 622‐4151‐427022 FUEL 81.02 04/16/2024 2623616‐IN SOUTHERN COUNTIES FUELS 155165 110‐7210‐427022 FUEL 199.1604/16/2024 2623616‐IN SOUTHERN COUNTIES FUELS 155165 110‐7413‐427022 FUEL 31.82 04/16/2024 2623616‐IN SOUTHERN COUNTIES FUELS 155165 119‐4110‐427022 FUEL 21.86 04/16/2024 2623616‐IN SOUTHERN COUNTIES FUELS 155165 110‐4120‐427022 FUEL 13.62 04/16/2024 2623616‐IN SOUTHERN COUNTIES FUELS 155165 110‐4140‐427022 FUEL 16.47 04/16/2024 2623616‐IN SOUTHERN COUNTIES FUELS 155165 110‐4142‐427022 FUEL 28.05 04/16/2024 2623616‐IN SOUTHERN COUNTIES FUELS 155165 110‐2162‐427022 FUEL 16.26 04/16/2024 2623616‐IN SOUTHERN COUNTIES FUELS 155165 110‐218‐0000 FUEL ‐73.1804/16/2024 2623616‐IN SOUTHERN COUNTIES FUELS 155165 110‐218‐0000 FUEL 37.06 04/12/2024 2621483‐IN SOUTHERN COUNTIES FUELS 155165 645‐4160‐427022 FUEL 398.1404/16/2024 2623616‐IN SOUTHERN COUNTIES FUELS 155165 110‐2110‐427022 FUEL 1243.2304/16/2024 2623616‐IN SOUTHERN COUNTIES FUELS 155165 110‐2161‐427022 FUEL 40.27 1 of 18
24 Amount
WARRANT LIST
City of Oakdale, CA By Vendor Name
Payment Dates 5/1/2024 - 5/14/2024
Post Date Payable Number Vendor Name Payment Number Account Number Description (Item) 04/30/2024 2633346‐IN SOUTHERN COUNTIES FUELS 155165 110‐4142‐427022 FUEL 106.8304/30/2024 2633346‐IN SOUTHERN COUNTIES FUELS 155165 110‐4142‐427022 FUEL 38.78 04/30/2024 2633346‐IN SOUTHERN COUNTIES FUELS 155165 110‐7210‐427022 FUEL 112.3 04/30/2024 2633346‐IN SOUTHERN COUNTIES FUELS 155165 110‐4120‐427022FUEL 2.08 04/30/2024 2633346‐IN SOUTHERN COUNTIES FUELS 155165 110‐4140‐427022 FUEL 221.5904/30/2024 2633346‐IN SOUTHERN COUNTIES FUELS 155165 110‐4140‐427022 FUEL 22.78 04/30/2024 2633346‐IN SOUTHERN COUNTIES FUELS 155165 110‐218‐0000 FUEL 231.2804/30/2024 2633346‐IN SOUTHERN COUNTIES FUELS 155165 110‐218‐0000 FUEL ‐101.4404/30/2024 2633346‐IN SOUTHERN COUNTIES FUELS 155165 110‐4120‐427022 FUEL 18.83 04/30/2024 2633346‐IN SOUTHERN COUNTIES FUELS 155165 110‐2160‐427022 FUEL 143.1304/30/2024 2633346‐IN SOUTHERN COUNTIES FUELS 155165 110‐2161‐427022 FUEL 55.69 04/30/2024 2633346‐IN SOUTHERN COUNTIES FUELS 155165 110‐2162‐427022 FUEL 22.48 04/30/2024 2633346‐IN SOUTHERN COUNTIES FUELS 155165 110‐2110‐427022 FUEL 1719.0704/26/2024 2631058‐IN SOUTHERN COUNTIES FUELS 155165 622‐4152‐427022 FUEL 228.0604/26/2024 2631058‐IN SOUTHERN COUNTIES FUELS 155165 645‐4160‐427022 FUEL 19.12 04/26/2024 2631058‐IN SOUTHERN COUNTIES FUELS 155165 645‐4160‐427022 FUEL 347.3704/26/2024 2631058‐IN SOUTHERN COUNTIES FUELS 155165 565‐7215‐427022 FUEL 209.6304/26/2024 2631058‐IN SOUTHERN COUNTIES FUELS 155165 622‐4151‐427022 FUEL 74.91 04/26/2024 2631058‐IN SOUTHERN COUNTIES FUELS 155165 622‐4152‐427022 FUEL 316.7304/26/2024 2631058‐IN SOUTHERN COUNTIES FUELS 155165 119‐4110‐427022 FUEL 20.21 04/26/2024 2631058‐IN SOUTHERN COUNTIES FUELS 155165 120‐3110‐427022FUEL 4.43 04/26/2024 2631058‐IN SOUTHERN COUNTIES FUELS 155165 565‐7215‐427022FUEL 1.3304/26/2024 2631058‐IN SOUTHERN COUNTIES FUELS 155165 110‐7210‐427022 FUEL 184.1404/26/2024 2631058‐IN SOUTHERN COUNTIES FUELS 155165 110‐7210‐427022 FUEL 33.69 04/26/2024 2631058‐IN SOUTHERN COUNTIES FUELS 155165 110‐7413‐427022 FUEL 29.39 04/26/2024 2631058‐IN SOUTHERN COUNTIES FUELS 155165 110‐4142‐427022 FUEL 66.48 04/26/2024 2631058‐IN SOUTHERN COUNTIES FUELS 155165 110‐4142‐427022 FUEL 25.93 04/26/2024 2631058‐IN SOUTHERN COUNTIES FUELS 155165 110‐4142‐427022 FUEL 32.05 04/26/2024 2631058‐IN SOUTHERN COUNTIES FUELS 155165 110‐4120‐427022FUEL 0.62 04/26/2024 2631058‐IN SOUTHERN COUNTIES FUELS 155165 110‐4120‐427022 FUEL 12.59 04/26/2024 2631058‐IN SOUTHERN COUNTIES FUELS 155165 110‐4140‐427022 FUEL 15.23 04/26/2024 2631058‐IN SOUTHERN COUNTIES FUELS 155165 110‐2162‐427022 FUEL 15.03 04/26/2024 2631058‐IN SOUTHERN COUNTIES FUELS 155165 110‐218‐0000 FUEL 86.17 04/26/2024 2631058‐IN SOUTHERN COUNTIES FUELS 155165 110‐218‐0000 FUEL ‐67.6104/26/2024 2631058‐IN SOUTHERN COUNTIES FUELS 155165 110‐2110‐427022 FUEL 1149.4404/26/2024 2631058‐IN SOUTHERN COUNTIES FUELS 155165 110‐2160‐427022 FUEL 42.94 04/26/2024 2631058‐IN SOUTHERN COUNTIES FUELS 155165 110‐2161‐427022 FUEL 37.24 04/23/2024 2628288‐IN SOUTHERN COUNTIES FUELS 155165 622‐4151‐427022 FUEL 64.17 04/23/2024 2628288‐IN SOUTHERN COUNTIES FUELS 155165 622‐4152‐427022 FUEL 271.3304/23/2024 2628288‐IN SOUTHERN COUNTIES FUELS 155165 645‐4160‐427022 FUEL 297.5704/23/2024 2628288‐IN SOUTHERN COUNTIES FUELS 155165 119‐4110‐427022 FUEL 17.31 04/23/2024 2628288‐IN SOUTHERN COUNTIES FUELS 155165 120‐3110‐427022FUEL 3.7904/23/2024 2628288‐IN SOUTHERN COUNTIES FUELS 155165 565‐7215‐427022 FUEL 179.58 1 of 18
25 Amount
WARRANT LIST
City of Oakdale, CA By Vendor Name
Payment Dates 5/1/2024 - 5/14/2024
Post Date Payable Number Vendor Name Payment Number Account Number Description (Item) Vendor 01551 ‐ TAURUS ELECTRICAL MAINTENANCE SERVICES Total: 1072 Vendor 1328 ‐ SWIFT LAWN & GARDEN INC.  Total: 1241
Vendor: 01551 ‐ TAURUS ELECTRICAL MAINTENANCE SERVICES04/03/2024 134 TAURUS ELECTRICAL MAINTEN155141 110‐4142‐425003 January Routine Signal Mainte 536 04/23/2024 144 TAURUS ELECTRICAL MAINTEN155141 110‐4142‐425003 MARCH ROUTINE SIGNAL MAI 536 04/16/2024 2496 SWIFT LAWN & GARDEN INC. 155140 288‐6243‐424009 IRRIGATION REPAIRS 193.67 04/16/2024 2499 SWIFT LAWN & GARDEN INC. 155140 285‐6220‐427006 IRRIGATION REPAIRS 193.67 04/16/2024 2499 SWIFT LAWN & GARDEN INC. 155140 288‐6243‐424009 IRRIGATION REPAIRS 54.33 Vendor 278 ‐ STEVES CHEVROLET‐BUICK Total: 22.78
Vendor: 1328 ‐ SWIFT LAWN & GARDEN INC.04/12/2024 2495 SWIFT LAWN & GARDEN INC. 155140 288‐6242‐424009 IRRIGATION REPAIR FOR REINM 109 04/16/2024 2496 SWIFT LAWN & GARDEN INC. 155140 285‐6220‐427006 IRRIGATION REPAIRS 690.33 Vendor 1163 ‐ STAPLES BUSINESS ADVANTAGE Total: 611
Vendor: 278 ‐ STEVES CHEVROLET‐BUICK04/24/2024 1708578 STEVES CHEVROLET‐BUICK 155139 110‐2110‐424003 WIPER SPRAY HOSES FOR PD U 22.78 04/23/2024 6001064563 STAPLES BUSINESS ADVANTAG155138 268‐2110‐499110 PARKING ENFORCEMENT SUPP 10.2704/23/2024 6001388618 STAPLES BUSINESS ADVANTAG155171 110‐1110‐427001 OFFICE SUPPLIES 16.32 04/23/2024 6001388618 STAPLES BUSINESS ADVANTAG155171 110‐1120‐427001 OFFICE SUPPLIES 116.75 04/23/2024 6001047689 STAPLES BUSINESS ADVANTAG155138 110‐2110‐427001 OFFICE SUPPLIES 17.56 04/23/2024 6001047690 STAPLES BUSINESS ADVANTAG155138 110‐2110‐427001 OFFICE SUPPLIES 71.1204/23/2024 6001055981 STAPLES BUSINESS ADVANTAG155138 110‐2110‐427001 OFFICE SUPPLIES 27.7904/24/2024 3562150240 STAPLES BUSINESS ADVANTAG155138 110‐2161‐425003 ANIMAL SHELTER SUPPLIES 111.4504/24/2024 3562150240 STAPLES BUSINESS ADVANTAG155138 110‐2162‐425003 ANIMAL SHELTER SUPPLIES 55.72 04/23/2024 6001034378 STAPLES BUSINESS ADVANTAG155138 110‐2110‐427001 OFFICE SUPPLIES 72.57 04/26/2024 5588 STANISLAUS COUNTY 155137 110‐2210‐425003 STANISLAUS COUNTY ‐ SR911 27389 Vendor 275 ‐ STANISLAUS COUNTY Total: 27389
Vendor: 1163 ‐ STAPLES BUSINESS ADVANTAGE04/24/2024 3562150240 STAPLES BUSINESS ADVANTAG155138 110‐2160‐425003 ANIMAL SHELTER SUPPLIES 111.4504/30/2024 2633346‐IN SOUTHERN COUNTIES FUELS 155165 645‐4160‐427022 FUEL 519.5104/30/2024 2633346‐IN SOUTHERN COUNTIES FUELS 155165 645‐4160‐427022 FUEL 63.73 Vendor 1182 ‐ SOUTHERN COUNTIES FUELS Total: 26026.1
Vendor: 275 ‐ STANISLAUS COUNTY04/30/2024 2633346‐IN SOUTHERN COUNTIES FUELS 155165 622‐4151‐427022 FUEL 112.0304/30/2024 2633346‐IN SOUTHERN COUNTIES FUELS 155165 622‐4152‐427022 FUEL 760.2 04/30/2024 2633346‐IN SOUTHERN COUNTIES FUELS 155165 622‐4152‐427022 FUEL 473.7 04/30/2024 2633346‐IN SOUTHERN COUNTIES FUELS 155165 120‐3110‐427022FUEL 6.6204/30/2024 2633346‐IN SOUTHERN COUNTIES FUELS 155165 565‐7215‐427022FUEL 4.4204/30/2024 2633346‐IN SOUTHERN COUNTIES FUELS 155165 565‐7215‐427022 FUEL 313.5104/30/2024 2633346‐IN SOUTHERN COUNTIES FUELS 155165 110‐7210‐427022 FUEL 275.3904/30/2024 2633346‐IN SOUTHERN COUNTIES FUELS 155165 110‐7413‐427022 FUEL 43.98 04/30/2024 2633346‐IN SOUTHERN COUNTIES FUELS 155165 119‐4110‐427022 FUEL 30.23 1 of 18
26 Amount
WARRANT LIST
City of Oakdale, CA By Vendor Name
Payment Dates 5/1/2024 - 5/14/2024
Post Date Payable Number Vendor Name Payment Number Account Number Description (Item) Grand Total:

Vendor: 326 ‐ WILLE ELECTRIC SUPPLY CO INC.04/04/2024 S2192297.001 WILLE ELECTRIC SUPPLY CO IN155145 110‐4142‐427006 CONDUIT FOR KIMBAL AND OA 319.2 Vendor 326 ‐ WILLE ELECTRIC SUPPLY CO INC. Total: 319.2 794326.82
Vendor: 312 ‐ W.B. TAYLOR & SONS04/11/2024 65124 W.B. TAYLOR & SONS 155144 645‐4160‐427006 WEDGES TO LEVEL MOTOR 24.38 04/24/2024 65152 W.B. TAYLOR & SONS 155144 645‐4160‐427006 EQUIPMENT FOR WELL 5 139.37 Vendor 312 ‐ W.B. TAYLOR & SONS Total: 163.75
04/26/2024 870628391‐00002 4/26/24 VERIZON WIRELESS 155172 110‐2110‐420003 TELEPHONE 813.68 Vendor 308 ‐ VERIZON WIRELESS Total: 5732.32
04/26/2024 570624185‐00002 4/26/24 VERIZON WIRELESS 155172 622‐4151‐420004 TELEPHONE 344.9204/26/2024 570624185‐00002 4/26/24 VERIZON WIRELESS 155172 622‐4152‐420004 TELEPHONE 700.2204/26/2024 570624185‐00002 4/26/24 VERIZON WIRELESS 155172 645‐4160‐420004 TELEPHONE 722.2404/26/2024 570624185‐00002 4/26/24 VERIZON WIRELESS 155172 120‐3110‐425003 TELEPHONE 94.2504/26/2024 570624185‐00002 4/26/24 VERIZON WIRELESS 155172 120‐3120‐420004 TELEPHONE 20.9504/26/2024 570624185‐00002 4/26/24 VERIZON WIRELESS 155172 229‐4110‐420004 TELEPHONE 20.9504/26/2024 570624185‐00002 4/26/24 VERIZON WIRELESS 155172 110‐4120‐427006 TELEPHONE 52.7504/26/2024 570624185‐00002 4/26/24 VERIZON WIRELESS 155172 110‐4140‐425003 TELEPHONE 58.6504/26/2024 570624185‐00002 4/26/24 VERIZON WIRELESS 155172 119‐4110‐420004 TELEPHONE 64.6704/19/2024 970617907‐00002 4/19/24 VERIZON WIRELESS 155143 118‐7390‐420004 TELEPHONE 41.8904/26/2024 372078107‐00003 042624 VERIZON WIRELESS 155172 110‐2110‐420003 TELEPHONE 646.1704/26/2024 570624185‐00002 4/26/24 VERIZON WIRELESS 155172 110‐4120‐420004 TELEPHONE 79.904/19/2024 970617907‐00002 4/19/24 VERIZON WIRELESS 155143 117‐7460‐420004 TELEPHONE 83.7804/19/2024 970617907‐00002 4/19/24 VERIZON WIRELESS 155143 118‐7320‐420004 TELEPHONE 20.9504/19/2024 970617907‐00002 4/19/24 VERIZON WIRELESS 155143 118‐7340‐420003 TELEPHONE 20.9504/18/2024 270617885‐00002 4/18/24 VERIZON WIRELESS 155143 565‐7215‐420004 TELEPHONE 289.3504/19/2024 570628357‐00002 4/19/24 VERIZON WIRELESS 155143 110‐2110‐420004 TELEPHONE 1149.9304/19/2024 970617907‐00002 4/19/24 VERIZON WIRELESS 155143 110‐7413‐420004 TELEPHONE 162.504/23/2024 INV402951 UNITED LABORATORIES 155142 110‐2162‐425003 ANIMAL SHELTER SUPPLIES 186.6 Vendor 1401 ‐ UNITED LABORATORIES Total: 933.02
Vendor: 308 ‐ VERIZON WIRELESS04/18/2024 270617885‐00002 4/18/24 VERIZON WIRELESS 155143 110‐7210‐420004 TELEPHONE 343.62Vendor: 1401 ‐ UNITED LABORATORIES04/23/2024 INV402951 UNITED LABORATORIES 155142 110‐2160‐425003 ANIMAL SHELTER SUPPLIES 373.21 04/23/2024 INV402951 UNITED LABORATORIES 155142 110‐2161‐425003 ANIMAL SHELTER SUPPLIES 373.21 1 of 18
27 AGENDA ITEM 9.3
By Motion, Waive all Readings of Ordinances and
Resolutions, except by Title.
28 CITY OF OAKDALE

CITY COUNCIL STAFF REPORT
Report Date: May 15, 2024
To: Mayor and City Council
From: Albert Avila, Finance Director
Maria Wilson, City Treasurer
Subject: April 30, 2024 Treasurer’s Report
I. BACKGROUND
The Treasurer’s Report for the month of April 2024 is attached.

II. DISCUSSION
The Treasurer’s Report represent the schedule of cash and investments for the City. The schedule reflects the reconciled cash balances at the end of each month for checking, savings, investments, customer service cash drawers and petty cash.

III. RECOMMENDATION
Staff recommends that the City Council accept the Treasurer Report as presented.

IV. ATTACHMENTS
Treasurer’s Report dated April 30, 2024
AGENDA ITEM 9.4
29 30

CHECKING PAYROLL TOTAL
BANK STATEMENT BALANCE 2,800,001.00 10,206.89 2,810,207.89 OUTSTANDING DEPOSITS 49,999.24 - 49,999.24
OUTSTANDING CHECKS (84,300.20) (316.52) (84,616.72)
ADJUSTED TOTAL 2,765,700.04 9,890.37 2,775,590.41
CASH DRAWERS 2,300.00
EMPLOYEE FSA CHECKING 3,595.73
CHECKING - DIRECT DEPOSIT 1,211.94
SAVINGS 8,542,618.52
INVESTMENTS - CHANDLER ASSET MANAGEMENT 43,035,363.80
INVESTMENTS - LAIF 6,753,759.27
61,114,439.67
All Funds April 2023 April 2024
110 GENERAL FUND 4,490,107.54 5,576,028.71
114 CANNABIS FUND 744,790.08 532,823.35
115 MEASURE H 196,525.65 (790.47)
117 FACILITIES 32,225.24 53,733.08
118 RECREATION 70,737.06 83,060.60
119 ENGINEER & PW ADMIN (12,937.56) (5,675.02)
120 DEVELOPMENT SERVICES 629,315.86 620,600.69
202 CHP CANNABIS ENFORCEMENT GRANT (2,274.16) 0.00
203 SUPPLE MENTAL LAW ENFORCE MENT 113,143.44 124,491.54 206 OTS - ENFORCEMENT GRANT - (3,860.83)
207 OFFICER WELLNESS GRANT 20,000.00 15,001.00
210 AB109-PUBLIC SAFETY REALING 4,241.67 0.00
211 ASSET FORFEI TURE 37,366.04 71,603.52
212 SB 2 PLANNING GRANT (23,987.92) 55,445.00
213 LOCAL EARLY ACTION PLANNING GANT (LEAP) - (7,862.50) 214 SAFETY SALES TAX 171,833.40 229,226.60
215 GAS TAX 247,599.47 272,506.70
216 SB1-ROAD MAINTENANCE 737,195.03 1,290,388.98
217 TRAFFIC CONGESTION RELIEF FUND 80,531.75 82,045.79
221 LOCAL TRANSPORTATION 124,643.34 63,831.02
222 MEAS L-TRANSPORTATION 2,844,247.14 2,252,871.79
224 REGIONAL EARLY ACTION PLANNING GRANT (8,486.25) (29,854.53) 229 SOLID WASTE 223,179.03 315,153.74
230 GENERAL PLAN UPDATE 67,253.60 183,411.69
231 SOUTH INDUSTRIAL SPECIFIC PLAN (71,000.00) (71,000.00) 232 SENIOR CENTER GRANTS 484.26 16,475.98
234 US FISH WILDLIFE RESTORATION GRANT (17,886.51) (156.00) 235 CA FISH WILDLIFE RESTORATION GRANT 5,233.72 (535,079.69) 236 HOMELESS EMERGENCY AID PROGRAM (HEAP) 600.00 0.00
239 AMERICAN RECOVERY ACT FUND 2,477,525.13 2,055,817.00 241 LOW/MODERATE HOUSING 127,511.45 135,909.56
242 HOME - CONSORTIUM 2,238.84 0.84

CITY OF OAKDALE

TREASURERS REPORT
4/30/2024
31 CITY OF OAKDALE

TREASURERS REPORT
4/30/2024
All Funds April 2023 April 2024
243 HOME LOAN REUSE 64,824.61 70,944.61
244 HOME LOAN CONSORTIUM REUSE 125,201.69 0.00
245 ECONOMIC DEVELOPMENT FUND 361,455.69 364,499.52
248 CAL HOME LOAN REUSE 177,679.62 181,759.62
252 BRIDLE RIDGE STREET MAINTENANCE 21,773.02 61,814.82 266 CDBG FUND -REUSE 102,726.00 102,726.00
267 CDBG 46,440.13 46,177.13
268 ABANDONED VEHICLE ABATEMENT 119,008.38 120,061.79
270 EDUCATION / GOVERNMENT CTV 38,481.14 56,729.75
277 RIVERBANK ANIMAL SERVICES EQUIP. FUND 7,338.21 13,539.56 278 ESCALON ANIMAL SERVICES EQUIP. FUND 2,507.01 8,617.34 284 BRIDLE RIDGE LLD (262,429.92) (132,121.42)
285 BURCHELL HILL LLD (40,461.38) (43,856.91)
286 VINEYARD LLD 426,923.12 462,115.81
288 LIGHT & LANDSCAPE 2003-1 280,425.07 310,817.85
291 FIRE SERVICES CFD (115,980.26) (106,493.38)
292 PUBLIC SAFETY CFD 31,003.08 15,131.06
293 MAINTENANCE SERVICES CFD 2015-01 476,137.55 520,832.65 294 STREET REPLACEMENT FUND 16,192.79 97,876.73
316 SURFACE TRANSPORTATION GRANTS (311,922.45) (262,288.19) 317 ENERGY EFFICIENCY & CONSERVATION FUND (440,864.82) 0.00 318 Dorada Park Grant (65,102.00) 0.50
360 EAST F PLAN AREA FEE 11,519.01 104,823.12
462 ENERGY EFFICIENCY & CONSERVATION DEBT SERVICE (94,702.72) 27,526.82 465 2005 LEASE BONDS DEBT SERVICE 59,582.92 55,627.16
467 2015 PENSION DEBT SERVICE 108,257.19 98,829.16
510 DENTAL INSURANCE 100,136.47 108,829.57
512 EMPLOYEE FSA FUND 6,921.29 9,315.39
515 RISK MANAGEMENT 790,662.15 608,419.14
520 EMPLOYEE LIABILITY 816,276.39 946,863.28
525 INFORMATION TECHNOLOGY 567,152.33 817,320.22
530 VEHICLE MAINTENANCE 286,651.94 256,101.37
532 FIRE EQUIPMENT REPLACEMENT 478,516.36 43,686.77
535 PERS LIABILITY FUND 3,104,874.06 2,935,551.92
540 FACILITY MAINTENANCE FUND 1,588,349.00 1,968,452.11 542 EQUIPMENT REPLACE MENT 9,625.83 24,079.94
545 POLICE EQUIP REPLACEMENT 9,302.38 35,668.75
549 PARKS REPLACEMENT FUND 1,528,524.75 1,876,126.57
565 LLD MAINT SERVICES 121,047.16 25,944.66
620 SRF LOAN RESERVE 1,206,427.62 1,248,825.61
621 SEWER CAPITAL IMPROVEMENT 11,793,583.69 9,045,383.46 622 SEWER SANITATION 698,411.25 789,074.43
631 DOWN TOWN PARKING FUND 61,531.43 85,960.81
644 WATER CAPITAL REPLACEMENT 7,246,485.48 7,630,408.30 645 WATER 3,649,970.18 2,612,597.82
657 AVIATION FUND 147,733.94 110,107.95
32 CITY OF OAKDALE

TREASURERS REPORT
4/30/2024
All Funds April 2023 April 2024
658 AIRPORT CAPITAL IMPROVEMENT 97,917.18 163,822.27
659 AIRPORT CAPITAL REPLACEMENT 79,148.58 74,451.90
720 DEVELOPMENT ACTIVITY TRUST 137,996.12 (64,550.19)
722 SIERRA POINT PLAN (71,155.26) (71,155.26)
740 BRIDLE RIDGE S. TRAIL DEP 1,157,237.30 1,178,994.04 741 CRANE/PATTERSON SIGNAL 211,932.68 215,917.13
742 ANIMAL CONTROL TRUST 73,910.05 76,233.06
744 SENIOR CENTER TRUST 9,355.18 12,587.72
745 POLICE RANGE TRUST 22,584.02 23,712.10
746 SENIOR OUTREACH TRUST 64,293.92 61,286.53
747 POLICE EQUESTRIAN UNIT 1,011.78 1,011.78
769 SENIOR HOUSING FUND 21,360.65 21,762.24
790 BRIDLE RIDGE CFD 2003-2 157,248.17 166,627.63
791 BRIDLE RIDGE CFD 2004-1 48,430.04 54,356.78
792 BRIDLERIDGE CFD 2005-1 109,047.36 118,591.69
799 REFUSE COLLECTION 275,925.40 284,170.94
REDEVELOPMENT AGENCY 807,702.04 1,391,738.85
DEVELOPER IMPACT FEES 9,991,884.04 10,674,323.15
61,865,981.97 61,114,439.67
BREAK DOWN OF REDEVELOPMENT AGENCY ***
363 RDA SUCCESSOR AGENCY (28,559.87) 1,029,239.05
460 REDEVELOPMENT DEBT SERVICE 836,261.91 362,499.80
807,702.04 1,391,738.85
BREAKDOWN OF IMPACT FEES ***
343 SYSTEM DEV-PARKS 4,861,029.93 5,186,349.38
344 SYSTEM DEV-STREETS 360,649.00 585,958.64
349 SYSTEM DEV -STORM DRN 457,470.50 272,962.31
354 SYS DEV - ADMINISTRATION 161,632.52 194,391.00
355 SYSTEM DEV - FIRE (521,002.86) (440,577.31)
356 SYSTEM DEV - POLICE 62,993.53 129,210.03
357 SYSTEM DEV - GEN GOVT 389,976.65 455,075.59
623 SYSTEM DEV - SEWER 693,142.56 316,804.63
646 SYSTEM DEV - WATER 3,525,992.21 3,974,148.88
9,991,884.04 10,674,323.15

LOANS TO REDEVELOPMENT AGENCY
542 EQUIPMENT REPLACEMENT 47,782.39 47,782.39
343 SYSTEM DEVELOP - PARKS 184,700.66 184,700.66
349 SYSTEM DEV STORM DRN-OLD 183,314.17 183,314.17
646 WATER CAPITAL FACILITIES 369,401.45 369,401.45
785,198.67 785,198.67
33 OAK VALLEY COMMUNITY BANK

MAIN OFFICE/OAKDALE
125 N THIRD AVE
OAKDALE CA 95361
(209)848-2265
CITY OF OAKDALE ACCOUNT NUMBER: 720
FLEXIBLE SPENDING ACCOUNT STATEMENT DATE: 4/30/24
280 N 3RD AVE PAGE: 1 OF 1
OAKDALE CA 95361-3042
WEB SITE: www.ovcb.com
www.escbank.com
TOLL FREE NUMBER: 866-844-7500
ECONOMY CHECKING-PUBLIC CITY OF OAKDALE Acct 720

FLEXIBLE SPENDING ACCOUNT
Beginning Balance 4/01/24 4,196.21
Deposits / Misc Credits 2 1,811.81
Withdrawals / Misc Debits 6 2,412.29
** Ending Balance 4/30/24 3,595.73 **
Service Charge .00
- - - - - - - - - - - - - - DEPOSITS/CREDITS - - - - - - - - - - - - - Date Deposits Withdrawals Activity Description
4/12 889.24 CITY OF OAKDALE/ACH
4/26 922.57 CITY OF OAKDALE/ACH
- - - - - - - - - - - - - - OTHER WITHDRAWALS/DEBITS - - - - - - - - - - - - - Date Deposits Withdrawals Activity Description
4/02 297.33 NAVIA BENEFIT SO/FLEXIBLE B
4/08 200.00 NAVIA BENEFIT SO/FLEXIBLE B
4/09 208.50 NAVIA BENEFIT SO/FLEXIBLE B
4/16 782.17 NAVIA BENEFIT SO/FLEXIBLE B
4/23 476.09 NAVIA BENEFIT SO/FLEXIBLE B
4/30 448.20 NAVIA BENEFIT SO/FLEXIBLE B
- - - - - - - - - - - - - - DAILY BALANCE SUMMARY - - - - - - - - - - - - - Date Balance Date Balance Date Balance
4/02 3,898.88 4/12 4,379.62 4/26 4,043.93
4/08 3,698.88 4/16 3,597.45 4/30 3,595.73
4/09 3,490.38 4/23 3,121.36
34 OAK VALLEY COMMUNITY BANK

MAIN OFFICE/OAKDALE
125 N THIRD AVE
OAKDALE CA 95361
(209)848-2265
CITY OF OAKDALE ACCOUNT NUMBER: 487
UTILITY ACCOUNT STATEMENT DATE: 4/30/24
280 N 3RD AVE PAGE: 1 OF 1
OAKDALE CA 95361-3042
WEB SITE: www.ovcb.com
www.escbank.com
TOLL FREE NUMBER: 866-844-7500
ECONOMY CHECKING-PUBLIC CITY OF OAKDALE Acct 487

UTILITY ACCOUNT
Beginning Balance 4/01/24 1,164.71
Deposits / Misc Credits 2 132,325.18
Withdrawals / Misc Debits 3 132,277.95
** Ending Balance 4/30/24 1,211.94 **
Service Charge .00
- - - - - - - - - - - - - - DEPOSITS/CREDITS - - - - - - - - - - - - - Date Deposits Withdrawals Activity Description
4/11 594.06 CITY OF OAKDALE/ACH
4/19 131,731.12 CITY OF OAKDALE/ACH
- - - - - - - - - - - - - - OTHER WITHDRAWALS/DEBITS - - - - - - - - - - - - - Date Deposits Withdrawals Activity Description
4/24 127.15 RETURN ACH ORIGINATED ENTRY/SONGER JASON
4/24 150.80 RETURN ACH ORIGINATED ENTRY/GIBSON CARRI
4/25 132,000.00 TRANSFER DEBIT
Ref 5KZEGUC To *9479
- - - - - - - - - - - - - - DAILY BALANCE SUMMARY - - - - - - - - - - - - - Date Balance Date Balance Date Balance
4/11 1,758.77 4/24 133,211.94 4/25 1,211.94
4/19 133,489.89
35 OAK VALLEY COMMUNITY BANK

MAIN OFFICE/OAKDALE
125 N THIRD AVE
OAKDALE CA 95361
(209)848-2265
CITY OF OAKDALE ACCOUNT NUMBER: 689
280 N 3RD AVE STATEMENT DATE: 4/30/24
OAKDALE CA 95361-3042 PAGE: 1 OF 2
WEB SITE: www.ovcb.com
www.escbank.com
TOLL FREE NUMBER: 866-844-7500
OAK TREE CHECKING-PUBLIC CITY OF OAKDALE Acct 689
Beginning Balance 4/01/24 10,283,267.25
Deposits / Misc Credits 11 843,634.70
Withdrawals / Misc Debits 12 2,584,283.43
** Ending Balance 4/30/24 8,542,618.52 **
Service Charge .00
Interest Paid Thru 4/30/24 31,799.75
Interest Paid Year To Date 121,299.30
Minimum Balance 8,397,983
- - - - - - - - - - - - - - DEPOSITS/CREDITS - - - - - - - - - - - - - Date Deposits Withdrawals Activity Description
4/03 56,064.20 Trnsfr from Checking Acct Ending in 9479 4/08 27,590.78 Trnsfr from Checking Acct Ending in 9479 4/10 70,808.84 Trnsfr from Checking Acct Ending in 9479 4/11 214,789.99 Trnsfr from Checking Acct Ending in 9479 4/15 105,614.80 Trnsfr from Checking Acct Ending in 9479 4/18 37,852.16 Trnsfr from Checking Acct Ending in 9479 4/22 134,584.88 Trnsfr from Checking Acct Ending in 9479 4/25 51,694.21 Trnsfr from Checking Acct Ending in 9479 4/29 59,737.78 Trnsfr from Checking Acct Ending in 9479 4/30 53,097.31 Trnsfr from Checking Acct Ending in 9479 4/30 31,799.75 INTEREST EARNED
- - - - - - - - - - - - - - OTHER WITHDRAWALS/DEBITS - - - - - - - - - - - - - Date Deposits Withdrawals Activity Description
4/01 1,541.43 Trnsfr to Checking Acct Ending in 9479
4/02 214,902.07 Trnsfr to Checking Acct Ending in 9479
4/04 42,939.99 Trnsfr to Checking Acct Ending in 9479
4/05 583,225.49 Trnsfr to Checking Acct Ending in 9479
4/09 191,738.54 Trnsfr to Checking Acct Ending in 9479
4/12 376,747.10 Trnsfr to Checking Acct Ending in 9479
4/16 298,683.13 Trnsfr to Checking Acct Ending in 9479
36 OAK VALLEY COMMUNITY BANK

MAIN OFFICE/OAKDALE
125 N THIRD AVE
OAKDALE CA 95361
(209)848-2265
CITY OF OAKDALE ACCOUNT NUMBER: 689
STATEMENT DATE: 4/30/24
PAGE: 2 OF 2
WEB SITE: www.ovcb.com
www.escbank.com
TOLL FREE PHONE: 866-844-7500
- - ACCOUNT CONTINUED - -
- - - - - - - - - - - - - - OTHER WITHDRAWALS/DEBITS - - - - - - - - - - - - - Date Deposits Withdrawals Activity Description
4/17 16,203.22 Trnsfr to Checking Acct Ending in 9479
4/19 51,633.28 Trnsfr to Checking Acct Ending in 9479
4/23 279,053.66 Trnsfr to Checking Acct Ending in 9479
4/24 454,772.29 Trnsfr to Checking Acct Ending in 9479
4/26 72,843.23 Trnsfr to Checking Acct Ending in 9479
- - - - - - - - - - - - - - DAILY BALANCE SUMMARY - - - - - - - - - - - - - Date Balance Date Balance Date Balance
4/01 10,281,725.82 4/11 9,618,173.54 4/22 9,152,958.65
4/02 10,066,823.75 4/12 9,241,426.44 4/23 8,873,904.99
4/03 10,122,887.95 4/15 9,347,041.24 4/24 8,419,132.70
4/04 10,079,947.96 4/16 9,048,358.11 4/25 8,470,826.91
4/05 9,496,722.47 4/17 9,032,154.89 4/26 8,397,983.68
4/08 9,524,313.25 4/18 9,070,007.05 4/29 8,457,721.46
4/09 9,332,574.71 4/19 9,018,373.77 4/30 8,542,618.52
4/10 9,403,383.55
37 38
39 40
41 42
43 44

CITY OF OAKDALE

CITY COUNCIL STAFF REPORT
Date: May 20, 2024
To: Mayor Cherilyn Bairos, Members of the Oakdale City Council From: Colleen Andersen, Council Services Manager
Reviewed by: Bryan Whitemyer, City Manager
Tom Hallinan, City Attorney
Subject: Consider a Resolution Adopting a Records Retention Manual I. BACKGROUND
California Government Code section 34090 et seq. provides the parameters whereby any City record, which has served its purpose and is no longer required, may be destroyed. In 1999, the California Legislature added Government Code section 12236 requiring the Secretary of State to establish a local government records program to develop records retention guidelines and an archival support program. The Secretary of State Local Government Records Management Guidelines dated February 2006 (“State Retention Guidelines”) provided a model establishing minimum standards from which the City developed its current Records Retention Schedule and Records Retention Policy.

A records retention schedule is a planned and systematic policy governing the period of retention for all types of records in every department of the City. Under the California Government Code, records retention schedules which have been approved by legislative bodies via resolution have the legal authority over the disposition of City records. A local agency’s records retention schedule should be reviewed at least every five (5) years to ensure the schedule accurately and completely reflects the agency’s records holdings and disposition and incorporates applicable laws enacted since the preceding review. The last time the City updated the Records Retention Policy was in March 2008.

Upon review of the City’s records retention policy and schedules, the City Attorney’s office has determined that the current policy and schedules must be updated to meet the minimum requirements established under federal and state law. The City Attorney also finds the City’s current retention policy and schedules need additional detail and clarification to better assist City staff and management with understanding the City’s legal obligations, as well as its policies and goals in relation to records retention.

II. DISCUSSION
In accordance with the provisions of Government Code and the minimum retention periods set forth under federal and state law, City staff recommends the adoption of the Records Retention Manual, which incorporates and improves AGENDA ITEM 9.5
45 CITY OF OAKDALE

CITY COUNCIL STAFF REPORT (CONTINUED)

Page 2 of 2 ends

upon the State Retention Guidelines. The Records Retention Manual is not a permanent document, but flexible in nature to accommodate legal (federal, state, and municipal laws), administrative, or fiscal policy changes.

The adoption of the Records Retention Manual will provide comprehensive inventory of different types of City-wide records, which are managed by City departments and describes each record type and a retention period for each type. The retention periods are based on the needs of individual departments and comply with state and federal minimum requirements. The retention schedule set forth in the Records Retention Manual will balance transparency to ensure public access to City documents with efficient business operations regarding records retention.

III. RECOMMENDATION
There is no fiscal impact to the City in approving the new Records Retention Manual.

IV. FISCAL IMPACT
Staff recommends that the City Council adopt the attached resolution approving the updated Records Management and Retention Program.

V. ATTACHMENTS
Attachment A: Draft City Council Resolution 2024-__
Exhibit A to Resolution: Records Retention Manual
46 IN THE CITY COUNCIL

OF THE CITY OF OAKDALE

STATE OF CALIFORNIA
CITY COUNCIL RESOLUTION 2024-____

A RESOLUTION OF THE CITY OF OAKDALE CITY COUNCIL

ADOPTING A RECORDS RETENTION MANUAL
WHEREAS, California Government Code section 34090, et seq. provides that, with the approval of the Oakdale City Council (“City Council”) and the written consent of a City Department Head, City Clerk, City Manager, and City Attorney, the City of Oakdale (the “City”) may destroy any record, document, instrument, book or paper under its charge without making a copy thereof; after the same is no longer required, provided that certain records are exempt from such destruction; and
WHEREAS, the City Council originally adopted an official Records Retention Schedule and Records Retention Policy on March 7, 2008; and WHEREAS, the City Council desires to supersede the City’s current Records Retention Schedule and Records Retention Policy and replace it with the Records Retention Manual attached hereto and incorporated herein by reference, which incorporates the Secretary of State Local Government Records Management Guidelines dated February 2006; and
WHEREAS, the City Council does hereby replace the City’s Records Retention Schedule and Records Retention Policy adopted on March 7, 2008, with the Records Retention Manual attached hereto; and
WHEREAS, the City Manager, City department heads, and City staff have reviewed the proposed Records Retention Manual and hereby recommend its adoption; and
WHEREAS, the City Attorney has reviewed and approved the Records Retention Manual, including all policies and retention schedules set forth therein in accordance with the provisions pursuant to California Government Code section 34090, et seq. The City Council and the City Attorney hereby acknowledge that the City Attorney’s signature on this Resolution constitutes written consent under California Government Code section 34090 for the destruction of obsolete and unnecessary records and documents in accordance with the revised Records Retention Manual.

NOW THEREFORE, BE IT RESOLVED THAT the City Council of the City of Oakdale hereby find and declare that:
47 {CW135186.1} 2
SECTION 1: Adoption of Exhibit A. The City Council hereby adopts the Records Retention Manual for the City of Oakdale.

SECTION 2: Ongoing Authority for Destruction of Records. City department heads and the City Attorney, without further approval by the City Council, shall authorize destruction of City records in accordance with the retention periods set forth in the Records Retention Manual.

SECTION 3: Ongoing Authority for Minor Amendments to Retention Policy. The City Manager or City Attorney shall have ongoing authority, without further approval by the City Council, to make minor amendments to the Records Retention Manual regarding retention schedules, from time to time, in accordance with changes to state and federal law, which may affect retention periods of City records.

SECTION 4: Certification. The City Clerk shall certify the adoption of this Resolution.

SECTION 5: This Resolution shall take effect immediately upon its adoption.

THE FOREGOING RESOLUTION IS HEREBY ADOPTED THIS 20th DAY OF May, 2024, by the following vote:

AYES: COUNCILMEMBERS: ( )
NOES: COUNCILMEMBERS: ( )
ABSENT: COUNCILMEMBERS: ( )
ABSTAINED: COUNCILMEMBERS: ( )
SIGNED
By: _____________________________
Cherilyn Bairos, Mayor
ATTEST:
_____________________________
Rouze Roberts, City Clerk
48 {CW135186.1} 3

EXHIBIT A
49 {CW131483.1}

RECORDS

RETENTION
MANUAL
City of Oakdale
Approved:______________
Resolution No.___________
50 {CW131483.1} i

TABLE OF CONTENTS
INTRODUCTION......................................................................................................................... 1 GUIDELINES FOR USING THIS MANUAL ........................................................................... 3 INTRODUCTION TO RETENTION SCHEDULES ........................................................... 9 LEGEND & CODE ABBREVIATIONS .................................................................................. 11 COMMON CITY-WIDE DOCUMENTS................................................................................. 12 DEPARTMENT SCHEDULES ................................................................................................. 13 Airport ............................................................................................................................. 13 City Attorney’s Office..................................................................................................... 14 City Clerk’s Office ........................................................................................................ 15 City Manager’s Office .................................................................................................... 19 Code Enforcement .......................................................................................................... 20 Community Development ............................................................................................... 21 Engineering ...................................................................................................................... 25 Finance ............................................................................................................................. 27 Fleet .................................................................................................................................. 31 Housing ............................................................................................................................ 32 Human Resources and Risk Management .................................................................... 33 Information Technology ................................................................................................. 37 Recreation & Facilities ................................................................................................... 38 Police Department ........................................................................................................... 39 Public Works (Utilities) .................................................................................................. 43 Public Works ................................................................................................................... 45 Successor Agency for the Former Redevelopment Agency ......................................... 48 Water/Wastewater Operations ...................................................................................... 49 KEY REFERENCES .................................................................................................................. 52 KEY TERMS ............................................................................................................................... 55 51 1

INTRODUCTION

STATEWIDE RETENTION SCHEDULES
Through the adoption of Senate Bill 742 on September 7, 1999, the California Legislature added Section 12236 to the Government Code. Government Code section 12236, subdivision (a) states “[t]he Secretary of State shall establish the Local Government Records Program to be administered by the State Archives to establish guidelines for local government retention and to provide archival support to local agencies in this state. The Secretary of State shall establish, publish, update, and maintain on a permanent basis, guidelines for local government records retention.” In a collaborative effort, the California Secretary of State’s Office and the City Clerks Association of California developed the Local Government Records Retention Guidelines, endorsed by the General Assembly of the League of California Cities, for use by local agencies throughout the State of California. The guidelines provide recommended periods of retention of local government records and do not reflect the administrative, operational, financial or historical needs of the jurisdiction.

The recommendation from the Records Management - Archives and Museum Division of the California Secretary of State’s Office, and the City Clerks Association of California to local agencies, was to adopt and incorporate the statewide guidelines into the local agency’s own retention policies and procedures. The recommendation is well-founded, as the statewide guidelines on their own are difficult to maneuver through and the minimum retention periods are often too short to satisfy the city's need for administrative, operational, financial, or historical information presumed to be valuable for future reference material.

In developing this Records Retention Policy (“Manual”) for the City of Oakdale (“City”), the City Attorney utilized the following resources: (1) the Secretary of State’s Local Government Records Retention Guidelines, February 2006 (Appendix A); (2) the City’s current records retention policy and retention schedule; and (3) relevant statutory and regulatory sources including the California Government Code, California Code of Regulations, the United States Code, and the Code of Federal Regulations.

OVERVIEW OF RECORDS MANAGEMENT
One of the purposes of a records management policy is to ensure that information is available when it is needed. To do this efficiently and thoroughly, records must be identified, organized, maintained for the requisite number of years, and then documented when destroyed. Records management encompasses all the record-keeping requirements that allow an organization to establish and maintain control over information flow and administrative operations, seeking to control and manage records through the entirety of their life cycle, from creation to final disposition.
52 2
In today's litigious society, records management is more important than ever. In court, an astute attorney can discredit an agency in the eyes of a judge or jury by attacking the way the agency handles its records. The fact that the records may refute or support a particular position is obscured by the attack on how the agency accounts for and handles those records. In addition, an agency's failure to maintain records for the requisite statutory or regulatory period can subject the agency to evidentiary sanctions at trial. The agency's legal position in litigation may be influenced by how well or how poorly they comply with accepted records management practices.

A sound records management program does not cost—it pays. It pays by improving customer service, increasing staff efficiency, allocating scarce resources, and providing a legal foundation for how an agency conducts its daily mission. It helps identify and justify opportunities for new technology. Microfilm, optical disk, optical character recognition, workflow, email, bar code, and other related technologies cannot be adequately evaluated and cost-justified without a good records management program. Other benefits include:
• Space saving
• Reduced expenditures for new filing equipment
• Increased efficiency in information retrieval
• Compliance with legal, administrative, and fiscal retention requirements • Identification and protection of vital records
• Control over creation of new records
• Identification of records with research value
• Identification of records with historical value
To better understand the importance of a good records management program, this Manual establishes policies and procedures for the efficient and economical management of the creation, utilization, maintenance, retention, preservation, and disposal of City records, based on federal and state statutes governing public records; and, further, to ensure that a responsible program for records management is practiced within the City organization, serving the best interest of the City and its citizens.

DISCLAIMER STATEMENT
This document was developed with as much forethought as possible to include every City record and document. A thorough review of this Manual was completed and approved by the City Council, City Manager, City Attorney, City Clerk, and in relation to specific departmental schedules, the appropriate Department Head. As with any document of this complexity, it is anticipated that there may be errors and omissions within its covers. It is presumed that this Manual, with its retention schedules contained therein, will need review or revision from time to time to include additional records or to keep current with changes in the laws governing retention periods and local policy changes.

Neither this document, nor the record descriptions, nor the retention periods provided herein, shall constitute acknowledgment of the existence or non-existence of any record. Neither this document, nor the record descriptions, nor the retention periods provided herein, shall constitute the public’s 53 3
right to view, inspect, copy, or otherwise access the records listed herein. Rather, such access is governed by the California Public Records Act, the federal Freedom of Information Act, and other pertinent statutes and regulations governing public access to governmental records.

This document is intended only to assist the City in managing its records in a manner consistent with federal and state law. This document does not constitute City policy with regard to public access of the records listed herein.

The City makes no warranty of any kind regarding material and information identified in this document. The City shall not be responsible or liable for any inaccurate information, changes in document categorization or naming, or any errors or omissions which may arise from use of this document. The City shall not be liable for any actions taken or omissions made from reliance on any information contained herein from whatever source, nor shall the City be liable for any other consequences from any such reliance. While every effort is made to keep such information accurate and up to date, the City does not certify the authenticity of information that originates from third parties.

GUIDELINES FOR USING THIS MANUAL
The City Council, City Manager, City Attorney, and City Clerk created, developed, and agreed upon the principles, guidelines, and procedures presented below and throughout this Manual.

These are to be consistently applied throughout the organization to ensure the integrity of the City's records management system. Understanding the following principles and guidelines will enable the reader to handle documents and record-keeping procedures as the Manual was intended and, in doing so, will ensure compliance with state and federal laws.

What is a Record?
Records are discussed in this section of the Manual, governmental definitions are provided in full under Key References and followed by informal definitions (Key Terms), which are helpful in categorizing documents and understanding why various retention schedules were applied.

Original Record
For the purposes of this Manual, an “original record” includes the following: (1) original hardcopies; and (2) electronic reproductions that are fully legible in a medium that is a trusted system, and that does not permit modifications to the original hardcopy.1

In the event the original record is kept as an electronic reproduction, the following requirements must be met:

1. The device used to reproduce the record is one which accurately and legibly reproduces the original hardcopy thereof in all details and does not permit modifications to the original document images;
1 Gov. Code, § 12168.7, subd. (c).
54 4

2. The electronic reproduction is made accessible to the public as the original hardcopies were; and

3. A true copy of archival quality is kept in a safe and separate place for security purposes.

Copies of Original Records
Copies of original records that are maintained by Department Heads, other than the City Clerk:

1. May not be kept longer than the City’s retention period set forth herein, unless instructed by the City Manager, in consultation with the City Attorney.

2. May not be destroyed at any time on or prior to the end of the retention period unless consented to by the City Manager, in consultation with the City Attorney.

Notwithstanding the provisions herein and in accordance with California law, the City is not authorized to destroy any records of any kind, for whatever reason, without written approval from the City Manager, in consultation with the City Attorney.

Non-Record
Materials not addressed in this Manual’s retention schedule, nor in Secretary of State’s Local Government Records Retention Guidelines, should be identified as non-records. If a non-record is retained as an integral part of a file or in conjunction with original records, it shall be retained in accordance with the appropriate retention schedule. As non-records are not retained in the normal course of business, they may be disposed of at any time. However, retention for these files should be at least two (2) years unless specific laws, decisions, or opinions would apply to the record series.

Non-records, such as transitory correspondence files consisting of correspondence, routine transactions, memoranda, or emails of short-term interest, which all hold no administrative, legislative, historical, legal, significant or lasting value, should not be kept in working files.

Examples of transitory documents may be, but are not limited to, transmittal letters, forms or emails, requests for routine information or publications, announcements, acknowledgments, drafts, rough notes or calculations created and used in the preparation or analysis of other documents, and all other documents not requiring action by the receiving office. If the City has a document that is not transitory in nature, and is not addressed in this Manual’s retention schedule, and the City believes that there are legal requirements, or that the record is essential either for legal, historical, fiscal, or administrative value, then that series can be added in this Manual as part of the retention schedule by and through a resolution of the City Council.

Electronic Mail (Email)
The definition of writings that constitute public records now expressly includes transmission by electronic mail. Thus, City and its employees are required by law to retain all electronic mail that 55 5
is an official public record. Any electronic mail that: (1) relates or pertains to the formation or implementation of official public business, policies, and decisions; or (2) initiates, authorizes, or completes a transaction of official public business constitutes an official public record and should be retained in accordance with the appropriate retention schedule in conjunction with the original record it references. Otherwise, retention for electronic mail should be at least two (2) years unless specific laws, decisions, or opinions would apply to the record series.

In order to retain these records, the City must preserve the electronic mail message sent or received under the appropriate City file created for electronic purposes.

It is the City’s policy that City email and email systems are intended to be used as a medium of internal and external communication. City email systems are not intended to be, and may not be, used for the electronic storage or maintenance of City records. The email system, to function as intended, requires that employees regularly delete non-record communications from the system, and does not utilize the system as a record repository.

Email messages and attachments comparable to hard copy documents that would be retained pursuant to this Manual should be retained as follows: The document must be categorized in the appropriate record series and converted to the appropriate electronic format or printed in hard copy and retained for the required time period as outlined in this Manual’s records retention schedule.

No matter what form in which the record is retained, proper procedures as outlined in this Manual must be followed prior to the destruction of any record. Routine email messages, comparable to telephonic communications, are deemed non-records. As such, they are not intended to be retained in the ordinary course of City business, and the informational content of such communications is neither necessary nor intended to be preserved for future City use or reference. This includes items in “received” and “sent” folders as well as any folders set up by individual users. Upon removal from the City’s email system, the non-records will be disposed of in the City’s ordinary course of business. An email is considered destroyed as soon as it has been deleted from a user’s mailbox, even though it is temporarily stored in the trash folder before being purged from the email system.

Backup copies are for system restoration, disaster recovery, and are not designed to facilitate retrieval of deleted messages. Each email user will be trained in the application and implementation of this procedure. This procedure does not prohibit employees from maintaining temporary working files or folders to allow for quick reference to recent emails.

Record Keeping Responsibilities
The City Council, City Manager, City Attorney, and City Clerk shall each be responsible for future records management policy development and procedural implementation as follows:

City Council – The City Council shall approve, by resolution, all records management policies, changes to retention schedules, and any amendments thereto.

City Manager – The City Manager shall:
56 6

1. Periodically confirm that all departments comply with the records management policy;

2. Present to the City Council recommendations for policy amendments; and

3. Perform the responsibilities of department heads listed below.

City Attorney – The City Attorney shall:

1. Review recommendations to the City Council regarding amendments to records management policies, document retention schedules, or destruction of records;

2. Review and approve the Department Heads requests to dispose of records in accordance with this Manual’s retention schedule;

3. Provide legal guidance to the City Clerk in any review of, and amendment to, the retention schedule, in accordance with federal, state, and City regulations;

4. Notify the City Clerk’s department immediately of all document discovery requests or any other situations which may arise that would require the City to refrain from destroying records; and

5. Provide written approval or denial of each request for destruction of records related to original agreements, ongoing litigation, or litigation holds.

City Clerk – The City Clerk, or their designee, shall be responsible for the following:

1. In consultation with the City Attorney, present recommendations to the City Manager for amendments to records management policies or records retention schedules;

2. Create, maintain, and distribute forms necessary to implement the records management program;

3. Supervise the destruction of records, ensuring that confidential records are destroyed by shredding;

4. Certify the destruction of records; and

5. Perform the responsibilities of department heads listed below.

Department Heads – The designated heads of each City department shall:

1. Create and maintain reliable and accurate filing systems to ensure the efficient maintenance, retrieval, and disposition of records under their control;

2. On an ongoing basis, identify records for destruction;

3. Ensure that no City records are destroyed prior the expiration of their required retention period or approval from the City Attorney; and

4. Submit requests to the City Clerk’s department for records management policy or retention schedule amendments.
57 7
Following receipt of written approval from the City Attorney, City records are authorized to be destroyed. Said destruction shall be witnessed by the City Clerk or a designated representative.

The City Clerk shall maintain a file of approved destruction requests.

Records Pertaining to Litigation
City documents which qualify as “records,” but which pertain to pending, ongoing, or recently concluded litigation, are exempt from the retention periods provided in this Manual. All such records are maintained by the City Attorney, or their designee, or by the legal counsel retained by the City for such litigation.

Upon conclusion of the litigation, and following the City Attorney’s direction, such records may be returned to the City’s designated record-keeping department, at which time they shall be retained for such period as may be directed by the City Attorney. However, in no event shall such records be retained for a period less than the City’s retention requirement in this Manual’s retention schedule. If the records are not identified in this Manual’s retention schedule nor in Secretary of State’s Local Government Records Retention Guidelines, such records shall be maintained by the City Attorney, or their designee, for no less than two (2) years following the litigation’s conclusion.

In addition, should the City Attorney determine that it is legally necessary or prudent for records pertaining to concluded litigation to be maintained separately from other City records, the City Attorney may, at their discretion, authorize the following: (1) that such records be retained for a period longer than otherwise required; (2) that such records be retained by a person or department other than the designated Department Head; or (3) that such records be maintained confidential or subject to protective measures.

Destruction of City Documents
At least annually, each Department Head is responsible for reviewing all records in its custody. Records that have reached the end of their retention period are to be destroyed pursuant to this Manual’s retention schedule. Electronic versions of those records must also be deleted at the same time.

The City Council, by adopting this Manual’s retention schedule, authorizes Department Heads to destroy duplicate records less than two (2) years old, if the records are no longer required in accordance with adopted retention schedules.

All original records to be destroyed must be listed. Requests for the destruction of original records must be approved by the responsible Department Head and the City Attorney prior to destruction. A Request for Records Destruction/Certificate of Destruction (Appendix B, sample 1 at p. i) and listing of documents to be destroyed (Appendix B, sample 1 at p. ii), and copy of the appropriate page(s) from the records retention schedule shall be filed in the Office of the City Clerk.

Note: Once authority has been received to destroy records, all forms of that record must be destroyed (or deleted): paper, microfilm/fiche, electronic format. 58 8
This section does not authorize the destruction of the following original records:

A. Records affecting the title to real property or liens thereon; B. Records required to be kept by statute;
C. Records less than two years old; or
D. Minutes, ordinances, or resolutions of the City Council.

The City has identified that shredding and recycling the paper produced from the destruction of these records is the most appropriate method of disposal. Accordingly, although the specific method used for destruction shall be at the discretion of the Department Head, it shall reflect a method of destruction that recycles any paper products and avoids the use of sanitary landfill sites.

Updating Records Management Manual
To ensure that the list of records and retention periods are current and comply with the latest legal requirements, the City Attorney shall review and update the Manual every five (5) years.

When revisions are necessary, the City Clerk shall present a resolution to the City Council authorizing the amendment(s) to this Manual.

Converting Hard Copy to Electronic Formats
Government Code section 34090.5 authorizes the conversion of hard copy materials and records onto other electronic mediums (i.e., burning CDs or DVDs or other format reasonably accepted within the industry, as may be determined by the City Clerk from time to time), as long as the following conditions are met:
(a) The record, paper, or document is photographed, microphotographed, reproduced by electronically recorded video images, recorded in electronic data processing system, recorded on optical disk, or any other medium that is a trusted system and that does not permit additions, deletions, or changes to the original document; (b) The device or method used to reproduce the record, paper, or document reproduces the original in all details and does not permit additions, deletions, or changes to the original document images;
(c) The reproductions are made accessible for public reference as the original records were; and
(d) A true copy of archival quality shall be kept in a safe and separate place for security purposes. For the purposes of this provision, a safe and separate place is any electronic medium approved by the City Council.

If the above conditions are met, the public official having custody of the records (Department Head) may convert the hard copy to a permissible electronic format and destroy the hard copy without the approval of the City Council or the City Attorney, with the exception of those documents that are required to be kept permanently in their original format as outlined in this Manual’s retention schedule.
59 9
After converting the hard copy materials into the approved electronic format, the department converting the hard copy to electronic format shall save the “original” electronic record in the designated location on the City’s system and in the manner established by the City Clerk, with prior approval from the City Council.

INTRODUCTION TO RETENTION SCHEDULES
The following retention schedules are presented departmentally and in some cases by subject matter that may apply in several departments, in alphabetical order, and have been developed to ensure that legal, regulatory, fiscal, historical, and administrative retention requirements are met.

A. LEGEND
Immediately following this page is a legend of the initials, abbreviations, and symbols used throughout the retention schedules, as well as a listing of the various state and federal codes addressing records retention.

B. COMMON CITYWIDE DOCUMENTS
The list of Common Citywide Documents contains items found in almost every department.

They are listed here as a convenience and to avoid the redundancy of listing them under every department.

C. CITY’S RETENTION REQUIREMENT
Records listed in this Manual’s retention schedule may have a recommended retention period that either mirrors or exceeds the state recommended retention period. Where the City’s retention period is indicated, such staff recommendation shall control and all employees shall maintain responsive records accordingly. Where there is no City retention period indicated, the state recommended retention shall control. Where there is a statutorily required minimum retention period, the statute is listed for reference. Remember, records cannot be retained less than the statutory minimum retention period.

D. STATUTORY REQUIREMENT
The fifth column is helpful to the reader in understanding the legal basis for the specific lengths of retention, if applicable. While general government code sections can be found in this Manual under “References,” other statutes or regulations are record/document-specific and the reader may wish to look those up.

E. RECORDS CAN BEADDED TO THE SCHEDULES
From time to time, departments may create or find records in their departments that are not listed on the following pages. These can be added to the schedules, as this is not a 60 10
“permanent” document, but flexible in nature to accommodate legal, administrative, or fiscal policy changes.

Departments desiring to add or delete documents from retention schedules applicable to their respective departments shall prepare a memorandum signed by the Department Head, City Attorney, and City Clerk identifying the (i) records series title; (ii) state minimum retention period; (iii) City’s retention period (if greater than state minimum); (iv) statute or regulation (if applicable); and (v) description of the record or records series. The City Clerk will present revisions to this Manual’s retention schedule to the City Manager, as needed. Upon the approval of the City Manager, the City Clerk, in consultation with the City Attorney, shall present a resolution to the City Council authorizing the addition or deletion of documents from their respective retention schedules.
61 11

LEGEND & CODE ABBREVIATIONS
LEGEND
Active (AC) = The period of time that a record has yet to fulfill its administrative, fiscal, and/or legal function/purpose.

Adoption (AD) = That point in time which a record, document, proposal, plan, or amendment is approved and given operative effect.

Affordability Period
(AP)
= The period of time during which assisted property is encumbered by rent and occupancy restrictions/covenants
Audit (AU) = The effective date of the annual audit (i.e., June 30). This term will generally be used in connection with financial documents.

Closed/Completed (CL) = The point in time which there is no further work to be done in connection with the task, project, or subject matter of the record.

Current (CU) = A record is current throughout the calendar year in which it was created.

Date of Birth (DOB) = Date of Birth
Election (E) = Election shall mean the election for which the materials were created.

Life (L) = The period of time during which a record or document has administrative, fiscal or legal significance or effect.

Permanent (P) = Records that are required to be kept in perpetuity, usually identified by statute or other written guidance.

Repayment (R) = The full repayment of funds previously borrowed or owed to the City.

Supersede (S) = The point in time in which a record is replaced or made obsolete, useless in favor of a new record.

Termination (T) = The point in time constituting the end, conclusion, resolution, or decision not to continue a policy, condition or relationship.

Original may be stored
electronically
(֍)
= A document which may be reproduced and stored electronically as the original record in compliance with Government Code section 34090.5.

Following electronic conversion, the original hardcopy may be destroyed upon approval of City Manager or City Attorney.

CODE

ABBREVIATIONS
B&P = California Business & Professional Code
CAC = California Administrative Code
CCP = Code of Civil Procedure
CCR = Code of California Regulations
CEQA = California Environmental Quality Act
B&P = Code of Federal Regulations
EC = California Elections Code
GC = California Government Code
H&S = California Health & Safety Code
HUD = Housing and Urban Development
OSHA = Occupational Safety & Health Agency
PC = California Penal Code
POST = Police Officers Standards Training
UFC = Uniform Fire Code
USC = United States Code
WIC = Welfare & Institutions Code
62 12

COMMON CITY-WIDE DOCUMENTS
Items listed below can be found in almost every City department. The assigned retention period for any particular item is the same, regardless of the department in which it resides. Retention periods are calculated in years, unless otherwise noted.

Subject/Item Retention
Period
Description
Accounts Payable AU+4
Accident / Incident Reports CU+2
Admin. Policies, citywide S+2
Agreements/Contracts (includes leases, service,
equip., & supplies)
L+2
Affidavits of Publications/ Affidavits of Posting
Notices / Legal Advertising / Notices / Proofs of
Publications, Public hearing Notices
CU+2
Audio and Video Recordings 90 days City Council, Commission, SubCommittee Meetings Awards / Certificates (departmental) CU+3 Keep longer, if historically significant
Bids, RFPs, RFQs - Successful AU+5
Bids, RFPs, RFQs - Unsuccessful CU+2
Brochures, publications, newsletters S+2
Budget Files AU+2
CEQA Documentation P
General Department Level Files CL+2
Legislative Body Agendas CU+2 Initiating Department (City Council, Commissions, Committees, etc.)
Legislative Body Minutes P
Legislative Body Staff Reports CU+5 Initiating Department (City Council, Commissions, Committees, etc.)
Grant Files (subject to grant requirements) CL+4
Litigation Hold Notices CL+2
Cash Receipts (MCRs) (copies) AU+4
Miscellaneous correspondence, if not attached
to a working file (non-record)
CU+2 Non-records retained as an integral
part of a file or in conjunction with
original records shall be retained in
accordance with the appropriate
retention schedule.

Operating Budget document (copies) S+2
Operating Budget working files AC+2
Payroll Printouts (copies) AU+4
Payroll Timesheets (copies) AU+6
Payroll Adjustment Forms (copies) AU+4
Policies & procedures (departmental) S+5
Purchase Orders (copies) AU+2
Reimbursement Forms & Receipts (copies) AU+4
Travel reimbursement (copies) AU+2
63 13

DEPARTMENT SCHEDULES
Airport
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
(if applicable)
Description
Agreements/Leases T + 4 ֍ CCP 337 Including concessionaire, slip rental, facility storage
Applications T+2 ֍ Aircraft storage, parking, slip
rentals. Includes permits,
payment invoices, inventory
listings, billing correspondence,
and other related records.

Licenses, Permits CU + 2 ֍ Forms, related documentation re:
licenses and permits required by
federal and state agencies
Airport Certification P 14 CFR 139.207b
& 171.13-
171.213
Federal Aviation Administration
(FAA) required manuals
Airport Noise
Monitoring and
Complaint
CU +10 Correspondence, studies, memos,
reports, log books, documents
related to assessment of noise
levels at airports and resolution of
complaints
Inspection, Runway CU +10 Maintenance including inspection reports, work orders and related
records
Inspection, Safety Self CU + 2 CFR 139.327 Safety inspection and related documents including reviews and
analysis of all aspects of airport
operation
Maintenance, FAA P 14 CFR 171.13-
171.213
Forms and reports required by
FAA including Forms FAA-198,
-418, -6030-1, -6790-4
Incident Reports CL + 8 Accidents, injuries, property
damages, general conditions re:
pilot and aircraft
Operational Reports
(Regulatory)
P Annual and special reports to
federal and state regulatory
agencies.

Operational Reports
(Administrative)
CU + 2 Logs, statistical summaries,
administrative records
NOTAM (Notice to
Airmen)
CU + 3 Reports re: conditions affecting
airport maintenance/operations
Insurance Certificates T + 4
Aircraft Registration T + 4
64 14
City Attorney’s Office
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
(if applicable)
Description
Case Records T+2 Logs, complaints, police reports,
court orders, motions, notes,
briefs, closing statements, and
litigated investigation files
Confidential Incident
Reports
CL+2
Fair Campaign Political
Practices Commission
Opinions and
correspondence
CU+5 ֍
Formal Written
Correspondence
CL+2 ֍ If not attached to agreement or
project file.

Foreclosures P (i.e. Home improvement loan
defaults, trustee sales, notice of
liens)
General Research
Project Files
CL+2 ֍ May include request forms,
background materials, staff
reports, final project reports and
supporting data
Labor Grievances CL+2 Grievance filed by employees,
supporting documentation; labor
arbitration, all other cases related
to MOUs
Legal Advertising CU+4 ֍ Includes public notices, legal publications
Non-Litigated
Investigation Files
CL+2 Potential claim files, civil claims
files not resulting in litigation,
any other investigation records
not resulting in litigation
Personnel Action Files T+2 Disciplines, grievances,
terminations
Public Records
Requests for
Information
CL+2 ֍
Settlement Agreements P ֍ Final settlement agreement
managed as a separate record.

Closure occurs at fulfillment of
terms
65 15
City Clerk’s Office
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description

ADMINISTRATIVE
Annexation case files P ֍ GC 34090(a) Reports, agreements, public notices,
correspondence
Applications for
commissions,
committees – Not
Selected
CL+2 Candidates not selected
Applications for
commissions,
committees Selected
T+5 Candidates selected
Articles of
Incorporation
P ֍ City's birth certificate
Assessment Districts P ֍ Includes Engineer's
Report, staff report, roll,
etc.

Applications CL+2 ֍ GC 34090 Special events, parades.

Contracts and
Agreements
T+5 ֍ CCP 337.2 Leases, equipment,
services, supplies
Contracts and
Agreements
Including Capital
Improvements
CL+10 P ֍ CCP 337.15
GC 4004,
37090a;
H&S 19850
Construction,
reconstruction,
modifications, upgrades;
particularly CIP projects
Litigated cases -
Routine
P CL+2 ֍ GC 34090(b) Court
documents/agreement re:
final actions/settlements
(received from legal
counsel after disposition)
Litigated cases –
Historical Value
P ֍ Significant cases which
have importance/or set
legal precedence. Includes
logs, complaints, police
reports, court orders,
motions, notes, briefs
Legal Advertising CU+4 ֍ Includes public notices,
legal publications
Maintenance Districts P ֍ Original documentation
Chronological/
miscellaneous
Correspondence
CU+2 ֍ Originating department &
not a part of an agreement
or project file
Municipal Code P ֍ Supplements included
Claims for Damages
Forms Filed with the
City
CL+2 GC34090
Proclamations copies CU+2 ֍ Originals are presented in
person or mailed
66 16
City Clerk’s Office Continued…
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description
Proofs of Publication
(Notifications and
Publications)
E+2 Proof of publication or
posting, certification and
listing of notice of posting;
copy of newspaper notice
and certification of offices to
be voted for at forthcoming
election
Public Records Act
requests
CL+2 ֍
Subject files, generally CU+2 ֍ May have research value Subpoenas P CL+2 ֍ GC 34090(b)
Summons P CL+2 ֍ GC 34090(b)
Recorded Documents P ֍ GC 34090(a) Original documents with Stanislaus County’s recorded
information, & our unique
tracking number,
correspondence to County
Recorder.

CITY COUNCIL
Affidavits of Posting
Ordinances
P ֍
Ordinances P ֍ GC 34090(e)
Resolutions P ֍ GC 34090(e) Original legislative actions for City Council, RDA,
Planning Commission, and
all commissions and
boards
Audio/video CU+90
days
CU+2 ֍ GC 34090.7 Media recordings of City
Council meetings, when
minutes for meeting exist.

Studies and Reports
(adopted)
CL+2

ELECTIONS
Ballots - Prop 218
(Assessment Districts)
CL+2 P GC 53753
Cal. Const.

Art. XIII
Property-based fees –
Protest letters, ballots,
tabulation.

Ballot Measures P GC 34458-60;
GC 34090
Canceled affidavits of
registration
E+5 ֍ EC 17000 Original may be digitized
and destroyed following
the first general election
after the date of
cancellation
Canvass P GC 22932;
EC 17130;
EC 2653
Notifications and
Publication of Election;
Records used to compile
final election results.
67 17
City Clerk’s Office Continued…
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description
Calendar E+2 GC 34090 Elections Calendar
Certificate of Election T+4 GC 81009(a),
(d)
Certificates of election;
Original reports and
statements
Code of Fair
Campaign Practices
30 days T+4 EC 20442 Form is kept with office
holder's campaign files
Election Work Files CU+2 CU+5 Except papers with
historical value; remove
and retain
Historical Election
Files
P ֍ Historical value:
resolutions, canvass,
sample ballot, precinct
map, staff reports, costing
memo
Nomination papers
-Successful
-Unsuccessful
T+4
E+4
E+2
EC 17100
GC 81009(b)
Notices & Publications E+2 CU+5 GC 34090 Proofs of publication & posting, notices, etc.

Oaths of Office T+6 GC 34090;
29 USC 1113
Elected officials.

Petitions: Initiative,
Referendum, Recall
8 mos. EC 17200,
17400
After certification of
election or if no election is
held 8 months after the
clerk's final examination
of the petition
FPPC FILINGS **May be digitized and
destroyed after 2 years
Council campaign
statements (Form 400
Series & Form 501)
Elected Officials
P ֍ GC 81009(b) Including committees
supporting the
officeholder or candidate
Council campaign
statements (Form 400
Series & Form 501)
Not elected
CU+5 E+5 ֍ GC 81009(b) Including committees
supporting the
officeholder or candidate
Campaign statements
for all other officials
(Form 400 Series
Forms)
CU+7 ֍ GC 81009(c) Council filing as
candidates for higher
office.

Forms not required to file
original with City Clerk
(copies)
FPPC Form 700
Statement of
Economic Interest
T+7 ֍ GC
81009(d)(e)(f)
&(g)
Forms published online to
remain on City website for
4 years
FPPC Form 801 (Gift
to Agency Report)
T+7 ֍ GC 81009(e) Must post on website.

FPPC Form 802
(Event Ticket/Pass
Distributions Agency
Report)
T+7 ֍ GC 81009(e) Should post on website for
4 years.
68 18
City Clerk’s Office Continued…
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description
FPPC Form 803
(Behested Payment
Report)
T+7 ֍ GC 81009(e)
FPPC Form 806
(Agency Report of
Public Official
Appointments)
T+7 ֍ 2 CCR
18705.5;
2 CCR
18702.5(b)(3)
; GC 34090
GC 81009(e)
Must post on website.

Misc. reports or
statements received by
the City Clerk
CU+4 ֍ GC 81009(f)

MISCELLANEOUS
Certificates of
Insurance
(General)
AC+4 ֍ CCP 339 General certificates of
insurance in connection
with goods and services
Certificates of
Insurance
(construction related)
CL+10 ֍ CCP 337.15 Certificates of insurance
related to capital
improvement projects or
other city construction
projects
City Council Member
Biographies/
Photographs
CU+2 ֍ City Council, present and
past; Photos of past
council members
(historical value)
City Proclamations S+2 ֍ Includes original request.

Final proclamations are
presented in person or
mailed
Performance, Surety
Bond Documents
CL+10 CCP 337.15 Original documents to be
retained for 10 years after
completion of
improvement(s)
Newspaper Articles -
copies
5 CU+5 ֍ City community news
articles submitted to
Council and filed
Commissioner /
Committee
Information
T+5 ֍ Appt., resignations, misc.
correspondence
Claims Against the
City
CL+5 GC 25105.5 Paid/denied (damage claims
only)
OPTICAL PROGRAM - Laserfiche
Records destruction
document
P ֍ When the final disposition
of records is done by
Council resolution
Retention Schedules S+4 ֍ CCP 343 Contained in the Records Management Manual
Records Mgt. Manual S S+4 ֍ CCP 343
Transmittals regarding
materials for storage
CU+2 Life of box ֍ Transmittal forms
submitted by department
indicating materials stored
69 19
City Manager’s Office
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description

ADMINISTRATIVE
Administrative Policies
originals
S+2 S+5 ֍ All City Council administrative,
departmental policies &
procedures
Complaints CL+2 ֍ Residents' complaints to the City
Manager's Office
Conference/Travel
arrangements
CU+2 ֍ Registration for hotel,
conferences, travel arrangements,
reimbursement travel reports, etc.

Correspondence CU+2 ֍ Departmental incoming mail
Project Files CL+2 ֍ Current projects, i.e., Historical Districts, Non-Profit
Foundations, etc.

Reports - departmental CU+2 ֍ Special, routine, or status reports created within the City
Manager’s office, including
supporting documentation (nonagenda related)
Subject Files –general
and miscellaneous
CU+2 ֍ City Manager's internal working
regular files/project files on
going for future references,
including correspondence.

CITY COUNCIL
Closed Session reports P ֍ Confidential reports prepared by various departments for City
Council closed session meetings
Community Meetings,
Event Documents
CU+2 ֍
Cellular Telephone
Invoices (originals)
AU+2 ֍
Monthly Reports to
City Council
CU+2 ֍ City Manager's Monthly reports
to Council on projects, updates,
etc.

FINANCIAL
Budget adjustments,
journal entries
AU+2 Account fund transfers. Originals
sent to Finance for processing

LEGAL LEGISLATIVE
Legal Opinions AC+1 ֍ Confidential correspondence
from attorneys.

MISCELLANEOUS
History File CU+2 P ֍ Historical value: books, booklets, photos, etc.

Media Relations CU+2 ֍ Includes cable, newspaper, radio message boards, and
presentations
70 20
Code Enforcement
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description
Code Enforcement
Reports
P Federal and State reports
Correction
Notices/Administrative
Citation
CL+2 ֍ Orders, Notices & Requests for
Correction
Criminal Municipal
Code Violations
CL+2 CL+10 Code violations, generally
(includes building, housing and
mobile home violations; public
nuisance and abatement)
Code Enforcement /
Abatement Case Files
CL+2 Citations, Notice of Violations,
phots and Code Enforcement
Complaint Letters
Daily Field Activity
Reports
CU+2 ֍ Log Sheets
Liens & Releases
-Supporting Docs
-Recorded
CL+2
P
GC 34090 Utilities, abatement. licenses
Monthly Activity
Report
CU+2 ֍ Monthly Report for reference
which includes how many cases
have been received for that
month and what type of case
Violations, Building,
Property * Zoning
CL+2 Supporting code enforcement
activity.

Weed Abatement CL+2 CL+2 ֍ Reports, assessments,
resolutions, documentation
71 21
Community Development
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description

ADMINISTRATIVE
Community
Development Block
Grant (Public Services)
CL+3 T+4 ֍ OMB Circular
A-110; 24
CFR
570.502(b)(3)
Public service agency funding
applications, documentation,
billing, project files, contracts,
proposals, statements, reports,
sub-recipient dockets,
environmental review, grant
documents, applications,
inventory, consolidated plan, etc.

Includes Section 108 loan
guarantee
Contracts &
Agreements, Capital
Improvements
P ֍ Construction, renovations, CIP
projects, etc.

Contracts &
Agreements, misc.

T+5 L+2 ֍ CCP 337.2, 343 Leases, services, supplies,
facility use
Dept. Policies &
Procedures
S+2 ֍ GC 34090
Drawings, Project Plans CU+2 Does not include those usually filed with case or project
Development
Agreements
L+7 ֍ GC 65864,
65869.5
Including subdivision
agreements, contracts for sale or
purchase of property, cable, grant
of easements and/or involving
construction of improvements.

Development
Conditions
L+2 ֍ Mitigation measures; filed with
case files
Development Bonds AC+10 CCP 337.5 Park, housing, and industrial development bond project files
Incident Reports CU+5 8 CCR
§14300.33
Emergency Call Outs
Nonconforming Land
Use Records
P ֍ Building or site usage which
does not conform to current
standards
Project Files AC+2 CU+5 ֍ Internal working files
Travel Records CU+2 ֍

COMMISSIONS& COMMITTEES
Agendas CU+2 ֍ GC
34090CU+5
Planning Commission,
Administrative Hearing Officer,
Commissions, sub-committee
agendas
Staff Reports CU+2 ֍ GC 34090 Documentation received, created and/or submitted to Commissions
Minutes P ֍ GC 34090
Resolutions P GC 34090
Notices for Meetings CU+2 ֍
Speaker cards/sign in
sheets
CU+2 Names of persons offering
testimony at meetings
Misc. staff
reports/memos
CU+2 Reports/info not related to a
specific case
72 22
Community Development Continued…
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description

BUILDING DIVISION
Reports CU+2 GC 34090 Monthly Building Reports
California Code of
Regulations
S+2 California Family of Codes
(Title 24)
Certificates of
Occupancy
CU+5 L+2 ֍ Completion of a commercial
building. Certificates run life of a
building
Permits P ֍ GC 34090(a);
H&S 19850
Permits issued for building,
electrical, plumbing, mechanical
and engineering
Permit Billing & Memo
to Finance for billing to
Utilities for permits
CU+2 ֍ Copies of statement sent to
Finance
Plan Review Files &
Supporting Documents
for Commercial
Buildings
CL+180
days
֍ 24 CCR 107.5 Miscellaneous materials
preceding final permit
Dodge & Census
Reports (copies)
CU+2 ֍ Copies of monthly requested
information
Commercial Plans P ֍ GC 34090(a);
H&S 19850
Plans issued for building,
electrical, plumbing, mechanical
and engineering
Plans and
Specifications for nonR3 Projects
P Submitted by contractors with
application for permit and builds
for Certificate of Occupancy
*Recommended by City of
Oakdale Chief Building official.

Plans for Single Family
Dwellings, Duplex &
Triplex (R3)
CL+180
days
24 CCR 107.5 Plans issued for building,
electrical, plumbing, mechanical
and engineering
Building Plans –
Cancelled or
Withdrawn
Upon
cancell
ation /
withdra
wal
CBC 104.7;
H&S 19850,
GC 34090
Building Plans –
Expired – Residential
Upon
Expirati
on +
180
Days
CBC 104.7 *
107.5, H&S
19850, GC
34090
Building Plans –
Expired – Commercial,
Industrial, MultiFamily, Tenant
Improvements
P CBC 104.7, H&S 19850, GC
34090
Building Plans –
Finalled – Commercial,
Industrial, MultiFamily
P Law requires for the life of the
building for commercial and
common interest dwellings only;
104.7, 107.5, H&S 19850,
GC34090
73 23
Community Development Continued…
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description

PLANNING DIVISION
Temporary Use Permits AC+2 Permits granted for uses
considered as being temporary in
nature.

Admin. Use Permits P ֍ GC 34090(a) Permit granted by Director of Community Development
Conditional Use
Permits
P ֍ GC 34090(a)
H&S 19850
Permits allowing uses that are
subject to special conditions.

Minor Deviation
Variances
P ֍ GC 34090(a) Same as “variances”.

Variances P ֍ GC 34090(a) Permits allowing proposed
developments to vary from code
requirements.

Determination of
Similarity
P ֍ GC 34090(a) A determination made by the
Director of Community
Development/Planning
Commission regarding the
similarity of land uses.

Development Review P ֍ Permits for the architectural
review of a proposed
development.

Zone Changes P ֍ GC 34090(a)
H&S 19850
Permit that allows the change of
one zoning designation to
another designation.

Tentative Tract Maps P ֍ GC 34090(a)
H&S 19850
Permit that allows the
subdivision of property into 5 or
more parcels of land.

Tentative Parcel Maps P ֍ GC 34090(a)
H&S 19850
Permit that allows the
subdivision of property into 4 or
fewer parcels of land.

ABC Licenses AC+2 Alcohol Beverage Control
Banner permits AC+2 T+2 Permits allowing businesses to
display a banner for a special
event related to the business
Sign permits AC+2 T+2 Permits allowing the display of
business signs on miscellaneous
businesses
Film permits AC+2 T+2 Permits allowing filming on
property located within the City.

Recreational Vehicle
Permits
AC+2 Permit granted by the Director of
Community Development.
74 24
Community Development Continued…
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description
General Plan
Amendments
P ֍ GC 65103,
50110
An amendment to the City
General Plan to be considered by
the City Planning Commission
and City Council.

Code Amendments P ֍ GC 34090(e) An amendment to the City Municipal Code to be considered
by the City Planning
Commission and City Council.

MISCELLANEOUS FILES
Confidential City
Attorney reports/
memoranda
CL+2 S Confidential information for City
Council consideration in closed
session - not related to a specific
case/application
Chronological Files I
Correspondence
CU+2 Non-case related correspondence
75 25
Engineering
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description
Address Assignment P ֍ Assigned address number
Address Change P ֍ Change address number
Address Correction P ֍ Correction to address number
Adoption of Building &
Fire Code
CU+2 Working file re adoption of
building/fire codes: includes staff
reports, memos, publications, etc.

Agreements/Contracts

1. Executed

2. Unsuccessful bidders
T+5
CU+2
L+2
CCP 337.2,
343
Annexation File -
General
P ֍ GC 34090(a) General correspondence; request
for annexation; approved
notices/correspondence from
County of Stanislaus
Assessment District
Records
CU+2 P ֍
Base Maps and Plats P ֍ Cross-section of roads, streets, rights-of-way, tract #, addresses
Benchmark Data CU+2 ֍ Elevation points different
locations throughout the City;
horizontal and vertical control
Bridges - General
Inspections/Seismic
retrofit inventory form
L ֍ GC 34090(a) Life of structure. Includes intersection, sidewalks, bridges and overpasses
Building Activity
Report
CU+2 ֍ City Council staff reports of
projects and building status
Caltrans -
General/Annual streets
& roads mileage data
report
CU+2 Dept. of Transportation. General
correspondence between City &
Caltrans; proposed truck routes
Caltrans - Freeway
maintenance
CU+2 Dept. of Transportation - City's
maintenance of Caltrans’s facility
Certificates of
Compliance
L Certificate of Compliance which
affect real property
CIP Report CU+2 City Council staff reports of CIP
projects and building status
CIP Plans CL+10 ֍ Drawings of construction
including CIP (i.e., streets,
sidewalk, curbs, gutters, storm
drains, etc.)
Construction Tracking
Daily
CU+2 CL+5 ֍ CCR 337.15 Daily tracking of field
construction
Fee & Charge
(revenue)
CU+2 CU+10 ֍ GC 34090 Engineering fees/schedules
Flood Control CL+2 Storm Drains
Grant of Easement -
Miscellaneous
P ֍ Approval of various grants of
easements
76 26
Engineering Continued…
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description
Plan Reviews - Maps,
Plans, Drawings,
Exhibits, Photos
L ֍ GC 34090(a),
34090.7
H&S 19850
Maintain for life of
building/structure; Zoning,
tentative subdivision, parcel, land
use map, aerial photos, specific
plan; Sewer/Water Development
Seismic Retrofit
Program
S+5 Includes Certificate of
Compliance
Soil Reports P ֍ Final report
Street Vacations,
Easements, Dedications
P ֍ GC 34090(a) Relinquishment of rights and title
Surveys P ֍ GC 34090(a) Recording data & maps; corner
records; locate property
corners/monuments; centerline
ties

TRAFFIC
Traffic Control Plans,
Drawings
P Signs, signing & striping, road
construction
Traffic Counts CL+2 P ֍ Evaluation of traffic volume
Traffic Signals L+2 ֍ Drawing, wiring diagrams,
codes, circuit numbers
Traffic, Miscellaneous CU+2 CU+10 ֍ Misc. documents re: traffic situations and requests for TS's
Stanislaus County
Transportation
CU+2 CU+2 ֍ Working files, documentation
77 27
Finance
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description
1099s AU+4
NP (Warrants)
Registers
AU+2 GC 34090.7 Register of Warrants/Demands
NP Backup AU+2 Invoice and check copy
Accounts Payable
(Voided Checks)
AU+5
Accounts Receivable
(Billing and Backup)
AU+2
Accrued Leave
Reports, Payroll
Records
AU+4
Accounting
Documentation/Journal
Entries/Posting Reports
AU+2
Adopted City Budget CU+10
Annual Street Report CL+2 AU+10 Annual financial report, generally Assessment District
Records
P ֍
Assessment Payoffs AU+2
Audit Proposals AU+3 3 years past end of contract
Audit Work papers AU+2
Audit Information
(internal & external
reports)
AU+2 Internal/External reports
Bank Statements AU+2 Statements & summaries for
receipts
Bank Reconciliations AU+2 Disbursements & reconciliations Banking Agreements P L+4 ֍
Bond Authorizations &
related Public Hearing
Records
P L+4 ֍
Bond
Indentures/Official
Statements
CL+10 CCP 337.5
Budget Transfer
Requests
AU+2
Budget Work Files CU+2
Business License
Application/License
P T+4 ֍
Business License
Related –
Miscellaneous
T+4
78 28
Finance Continued…
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description
Business License
Renewals
T+3
Checking
accounts/Reimburseme
nts
AU+5 AU+2 ֍ 26 CFR 16001-1 Copies of checks and
reimbursement of General Liability
and Workers' Compensation.

Checking account originals and
bank reconciliation in Treasurer's
Office
Comprehensive Annual
Financial Report - all
agencies
AU+7 AU+15 ֍ GC 34090.7
Contracts AC+4 CCP 337 After completion/termination of
contract
Deductions
Authorizations
T+3 Salary record
Deferred Compensation
Statements
T+5 Records of employee contributions
and city payments
Demand Checks AU+2 CU+5 CCP 337 Copies of checks issued (payment of services/goods)
Deposit Slips/Receipts/
Correction Notices
AU+2
Disposition of Surplus
Personal Property/
Authorization
AU+2 Surplus property disposal
Disposition of Surplus
Real Property/
Authorizations
P ֍
Employee Payroll
Adjustment Forms
T+3 AU+4 29 CFR 516.5
29 USC 436
Employee Payroll
Records
T+3 29 CFR 516.5
29 USC 436
Federal& State
Employment Tax
Records
AU+5 26 CFR

31.6001-1
Fee Studies S S ֍
Fiscal Agent Reports -
Monthly Reports
CL+6 6 years past life of the debt
Fiscal Agent Reports -
Summary of Year
CL+6
Fixed Asset Records AU+4 AU+4 Inventory
GANN Limit
Calculations and
Resolutions
P ֍
79 29
Finance Continued…
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description
Grant Files AC+2 L+4 Destroy 4 years after life of grant ends
Insurance Reports CL+7 Accident reports and related records (Risk Management)
Investment
Purchase/Trade Details
L+2 2 years after expiration of
investment
Labor Distribution AU+3
Lease/Purchase
Agreements
T+5 CCP 337
Miscellaneous Budget
Correspondence
CU+2
Miscellaneous/Various
Spreadsheets & Work
Files
CU+2 CU+5
Pass Through
Agreements/
Related Records
T+4
Payroll Check & Direct
Deposit Registers
T+3 29 CFR
516.5
PERS Employee
Deduction Reports
T+4 GC 34090;
CAC 22-1085-2
PERS Retirement
Reports
T+4 P ֍
Printing Charges AU+2
Printing Requests CU+2
Proof Lists CU+2
Proposed Budget City CU+2
Purchase Orders AU+3 AU+5 Journals AP/AR
Quotations CU+2
RDA State Controller's
Report
P P ֍ State Controller may destroy after 5
years, following which City may
destroy
RDA Statement of
Indebtedness
CU+5
Records of
Appropriation
Increases/Decreases
CU+2
Remittance Data (UUT,
Tow, Transfer Tax,
Parking, Etc.)
CU+2
Requests for
Proposals/Bids/Notices
AU+5 After life of asset or end of service
contract (successful RFPs only)
Requisitions (Stores) CU+2 AU+5 Completed forms for ordering Retirement Plan
Agreements,
Amendments
P ֍
80 30
Finance Continued…
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description
Revenue Receipts
including Daily
Revenue Packets
AU+4
Sales Tax
Agreements/Related
Records
P ֍
Sales Tax BOE datareview programCU+2 CU+5
Sales Tax Franchise
Tax Board (FTB) data
for review program
CU+2 CU+5
State and Federal Grant
Materials
CL+5 L+5 Destroy 5 years after life of grant
ends
State Controller's -
Report of Financial
Transactions
P ֍
Stop Payment Notices CU+2 CU+5
Time Transaction
Reports- Payroll Copy
CU+2 AU+6 Employee timesheets
TimesheetsDepartment's CopyCU+2 AU+6 Employee timesheets Treasurer's Quarterly
Investment Report
P ֍ Investment transactions
Utility Billing Preauthorized Payments
(PAP) Records
CU+2
Utility Tax Exemption
Related Records
CU+3 AU+3 Taxes receivable
Voluntary Deduction
Reports
T+6 T+3 Salary records
W-2s AU+4 GC 34090
29 CFR
6001.1(e)(1)
4 years after tax is due or 4 years
after tax is paid, whichever is later
W-9's CU+6

PUBLIC FINANCING AUTHORITY
Financial Records P GC 40802,
53901
Management Reports CU+2
81 31
Fleet
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description
Air Pressure Tank
Permits
AC+2 AC+3 Retain 3 years after expiration of
permit
Diesel Fuel Return P ֍ Quarterly Return, original
Government Entity Diesel Fuel
Tax Returns and underground
storage tank fees
DMV - Certificates of
Title
L+2 VC 9900 Titles transfer when vehicles are
sold – kept in Finance Vault
Fuel Customers CU+2 CU+5 CCP 337 Computer print-outs with attachments
Fuel Delivery Receipts CU+2 CU+5 CCP 337 Fuel receipts
Fuel Information CU+2 CU+5 Correspondence, information on diesel, natural gas & propane
Fuel Inventories AU+3
Fuel Miscellaneous AU+3 CU+5 Information on fuel controller and site preparation
Fuel Ordering CU+2 CU+5 Information, forms, Proof of
Insurance
Fuel Records & Logs AU+3
Identifications (Pink
Slips)
L Retain for life of the equipment
or at least 2 years, whichever is
later
Inventories CU+2 S Destroy when no longer relevant
plus 2 years
Maintenance/Repair
Records
L Keep records for life of
equipment or at least 3 years,
whichever is later
Operating Instruction
Manuals
L Keep for life of equipment or at
least 2 years, whichever is later
Other Agency Rate
Information
CU+2 S ֍ Destroy after 2 years or when
superseded, whichever is later
Smog Certificates CU+2 S Destroy when superseded or after 2 years, whichever is later
Tire Records CU+2 S Destroy when superseded or after
2 years, whichever is later
Vehicle Information L+2 CU+5 City fuel reports
Vehicle Inspection
Records
CU+2 L Destroy after life of vehicle or
after 2 years, whichever is later
82 32
Housing
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description
Bonds CL+4 CCP 337 Revenue Bond Documentation
HOME Program LOWMOD ProgramAP+3
or
R+3
whichever is
shorter
AP+5
or
R+5
whichever is
shorter
24 CFR
570.502(b)(3)
24 CFR 85.42
HOME Fund program files
(application, notes, etc.)
Normal AP is 40-45 yrs. for
Low- Mod; Normal AP for
HOME is 5- 15 yrs.

Housing Files CL+3 CL (5
YRS)
24 CFR
570.502(b)(3)
24 CFR 85.42
& OMB Cir.

A-110, # C
Agency-assisted (to buy land,
build, or rehabilitate) low-income
apartment complexes. At Risk
Element, bond related, First Time
Homebuyer/Mortgage Credit
Certificate Implementation Plan
Home Improvement
Loan Program Work
Files (CDBG funds)
AP+3
or
R+3
whichever is
shorter
T+4 24 CFR
570.502(b)(3)
24 CFR 85.42
& OMB Cir.

A-110, # C
Applicant files on CDBG, HILP.

Includes original application,
photos, deed copy, bid estimates
HILP Bank Files
(CDBG funds)
CL+3 T+4 24 CFR
570.502(b)(3)
24 CFR 85.42
& OMB Cir.

A-110, # C
Applicant files with copies of
work file contents, check copies
(payment to contractors), and
original payment approval
paperwork
HPP Bank Files (RDA
Set-Aside Funds)
CL+3 CL+5 24 CFR
570.502(b)(3)
24 CFR 85.42
& OMB Cir.

A-110, # C
Applicant files (CDC/RDA setaside funds) with copies of work file contents, check copies
(payment to contractors), and
original payment approval
paperwork
First-Time Home
Buyer Program
(original files)
(HOME or LOWMOD)
AP+3
or
R+3
whichever is
shorter
AP+5
or
R+5
whichever is
shorter
24 CFR
570.502(b)(3)
24 CFR 85.42
& OMB Cir.

A-110, # C
Normal AP is 40-45 yrs. for
Low- Mod; HOME AP is 5-15
yrs.

Lead Hazard Control
Program Files
AC+3 AC+3 24 CFR
570.502(b)(3)
24 CFR 85.42
& OMB Cir.

A-110, # C
If any litigation, claim,
negotiation, audit, or other action
has been started, the grantee must
retain records until completion of
the action
CDBG Program Files CL+4 T+4 24 CFR
570.490
Destroyed 4 years after close of
project
83 33
Human Resources and Risk Management
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description

ADMINISTRATION
General Subject Files CU+2 ֍ Internal working files including correspondence
Department Reports CU+2 ֍ Non-Agenda related, includes
supporting documentation
Employee Handbook S+2 General employee information
including benefit plan
Human Resources
Dept. Correspondence
5 AC+5 ֍ If not attached to agreement or
project file
Human Resources
Project Files
CU+2 ֍ May include reclassification
studies, salary surveys
Travel Records AC+2 CU+2 ֍

LIABILITY CLAIMS
Accident Reports –
City Assets
CL+7 29 CFR 1904.2,
1904.6
Reports and related records
Loss Runs CU+2 AU+10 ֍ General Liability and Workers'
Compensation loss history.

Monthly reports
General Liability
Claims
CL+5 ֍ Personal injury, property
damage, paid and denied.

General Liability
Lawsuits
CL+5 ֍ GC 25105.5 Personal injury, property damage
Self-Insurance annual
reports
AU+7 ֍ State mandated annual reports
relating to workers'
compensation claims and
experience

WORKERS' COMPENSATION
Workers' Compensation
Claim files
CL+5 ֍ 8 CCR 15400.2
LC 6410
Work-related injuries. Claim file
including medical reports,
payments and WCAB Awards
Workers' Compensation
Claim Log
CL+5 ֍ 8 CCR
14300.33,
15400.2
Injury claim log including
employee name, date of injury,
etc. (Form 300)
Workers' Compensation
Employee Calendars
CL+5 ֍ 8 CCR 15400.2 Individual employee calendars
for tracking time off work and
modified duty assignments due to
a work-related injury
Workers' Compensation
accident appeals
CL+5 ֍ 29 CFR 1904.2;
29 CFR 1904.6
Injury investigations to
determine preventability

EMPLOYEE RECORDS
FMLA/CFRA Records CL+30 ֍ FMLA 1993
US OSHA; 29
CFR*
May include family leave;
certifications; tests; *1910.20; 29
CFR 1602.30.32; 49 CFR 193-9
84 34
Human Resources and Risk Management Continued…
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description
Background Files -
Terminated Employees
T+2 ֍ Background investigation - PD
keeps their own background
files, HR only keeps reference
check materials.

Background Files -
Applicants Not Hired
AC+2 Background information on
applicants (includes poly/psych
results and DMV records)
Permanent
Employment Records
for current and
terminated employees:
full-time and
hourly/part- time -
(originals)
T+2 T+5 ֍ GC 34090
GC 12946;
29 CFR 516.6(2);
29 CFR 1602.4
Includes employment history:

PAF; application; evaluations;
retiree and health enrollment;
dental, life and other benefit
enrollment and change forms;
classifications; disciplinary
actions; terminations
Non-Permanent
Employment Records
for current and
terminated employees:
full-time and
hourly/part-time
(originals)
T+2 T+3 ֍ 29 CFR
1627.3;
Lab. Rels. Sec
1174;
29 CFR
1602.30, 32;
29 CFR;
GC 12046
May include: Release
Authorizations; reassignments;
outside employment;
commendations; Oaths of Office;
fingerprints; ID cards,
arbitration, complaints, union
requests, civil rights, sexual
harassment, reclassification
studies, departmental transfer
files
Disciplinary matters re:
sworn employees
T+5 ֍ PC 832.5(b);
GC 3300;
GC 12946
Keep separate from regular
personnel files.

Disciplinary matters re:
non-sworn employees
T+2 ֍ GC 3300;
GC 12946
Keep separate from regular
personnel files. If discipline is
upheld, then placed in personnel
file.

INSURANCE
Benefit plan claims P ֍ GC 25105.5;
OB A-129;
29 CFR
1602.30, 32;
Lab Rel Sec
1174*
State disability, life, long term
disability (paid and denied)
Bonds, Insurance P T+2 ֍ CCP 337.2,
343
Bond and insurance policies
insuring City property and other
assets
Liability Insurance AC+2 ֍ Includes policies, applications Property Insurance AC+2 ֍ Includes policies, applications, property schedules, etc.

Joint Powers
Agreements
P ֍
Contracts P L+2 ֍ 29 CFR
1627.3(b)(2)
Life, LTD, Liability, Excess
Workers' Compensation,
Property, Data Processing
85 35
Human Resources and Risk Management Continued…
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description

LEGAL LEGISLATIVE
Case Records,
including grievances
CL CL+10 ֍ 42 USC 1983 After termination of both parties.

Legal Opinions (Risk
Management or
contracted counsel)
S+2 ֍ Confidential

PERSONNEL
EEOC Reports CU+3 ֍ 29 CFR 516.5,
1627.3(2)
EEOC 2-year reports based on
affirmative action forms
Employee Benefit
Plans
S+2 ֍ GC 34090 General Employee Information
regarding benefit plans, includes
open enrollment notices
Employee Programs CL+2 ֍ GC 34090
GC 12946
Includes EAP and Recognition
I-9 Forms/Employment
Verification forms
T+1 ֍ 8 CFR 274a.2
(b)(2)(i)(A)
INS Regulations
MOU Negotiation P Life of
Union
Relatio
nship
֍ Contracts and Memoranda of
Understanding
Recruitment CL+3 GC 12946;
29 CFR 1602,
1607;
USC 2000(e)-
8, 2000c-12
Applications, resumes, alternate
lists/logs, indices; examination
materials; job bulletins;
eligibility; electronic database,
reference checks, affirmative
action forms
Tapes (audio)
Meet and Confer
CU+2 Life of
Union
Relatio
nship
֍
Training Records (nonsafety)CU+7 Volunteer program training, class training materials, internships
Travel Reimbursement
Rates and Policies
S+2

SAFETY AND LOSS PREVENTION
Departmental Reports CL+5 ֍ OMBS 1220-
0029:29
CFR 1904;
8 CCR
§14300.33
Federal OSHA, CAL OSHA,
Loss Analysis Reports, Safety
reports, Actuarial reports
Recognition Programs CL+2 ֍ GC 12946 Criteria, awardees, sponsors Vehicle Accident
Review
CL+5 PC 832.5 Investigation of employeeinvolved vehicle accidents and actions
Safety Training
Records
CU+2 ֍ Class training materials, sign-in
sheets, handouts, etc.

Safety Committee CU+2 ֍ 29 CFR 1904.2,
29 CFR 1904.6
Member lists, minutes, agenda,
information materials, reports
86 36
Human Resources and Risk Management Continued…
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description
Uninsured Loss claim
files
CL+2 CL+5 ֍ City property damage and
recovery
Minimum retention period. Due to public safety issues surrounding law enforcement personnel, it is anticipated that certain of these records will need to be retained for a longer period, for the purpose of assisting law enforcement staffing and personnel decisions. Such decisions ensure the effective and safe provision of law enforcement, and hence, are important components of safeguarding the health, safety and welfare of the community. To that end, the Chief of Police shall retain discretion to extend the retention period beyond this minimum for any such record(s) in order to meet these goals. Handling and retention of police personnel records shall also be subject to the provisions of the Public Safety Officers Procedural Bill of Rights (Gov. Code, § 3300, et seq.) and Penal Code section 832 et seq., which shall supersede any inconsistent provisions in this Manual or otherwise. 87 37
Information Technology
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description

ACCOUNTS PAYABLE
AP backup with
original telephone
invoices
AU+4 Demand copy and original
telephone invoice details
Electronic copies of
Invoices (file on server
or CD from vendor)
CU+2 CU+5 Telephone and cellular invoices

DATABASE/ELECTRONIC FILES
Fiscal year archives of
cellular records
AU+2 Monthly supporting
documentation in Access
Database, archived at the end of
each fiscal year
Data Tapes backups 90 days GC 34090.7 Tapes of daily backups 88 38
Recreation & Facilities
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description
Class Registration,
Schedules, and
Information
CU+2 List of classes & participants,
enrollment, liability releases,
evaluations, flyers
Contract Instructors AC+1 T+2 Contract Instructors' class information
Facility Use
Agreements
T+5 CU+2 Agreements for rental of
facilities
Facilities Use-Rooms
Reservations
Applications
CU+2 Applications for reserving
meeting rooms, diagrams,
schedules, insurance binders,
contracts.

Incident Reports CL+2 Patrons
Inventory, Equipment AU+2 Includes warranties, purchase orders
Photographs CU+2
Policies & Procedures S+2 Includes rules and regulations Stored Electronic Class
Registration Software
CU+2 List of classes, reservations,
participants, instructors

CITY SPECIAL EVENTS
Contracts AC+2 T+5 Misc. contracts (food, instructors)
Donation Receipts CU+2 CU+5 Donation receipts used in
quarterly reporting to other
agencies
Grants - Area Agency
on Aging (AAA)
CU+3 T+5 OMB Circular
A-110
Federal and state grants
Individual Event
Information
CL+2 Vendor Info, Detailed Event
Info.

Referral Files CU+2 List of Referral Agencies
Volunteer Records T+2 CL+5 Volunteer Records
89 39
Police Department
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description

ADMINISTRATIVE
Alarm Activation
Incidents
CU+2 ֍ Retained in the alarm data base
indefinitely. Hard copy
destroyed after 1 year
Alarm Permits P ֍ Retained in the alarm data base
indefinitely. Hard copy
destroyed after 1 year
Background
Investigation - Hired
T+2 GC 12946
Background
Investigation - NonHired
CL+2 CL+5 GC 12496
Grants/Audits/
Successful
Applications/Program
Rules and Regulations
CU+3 CU+5 2 CFR
200.333
CFR Requirements for
Individual Grants to Local
Governments are 3-5 years
depending on Grant
Internal Affairs
Investigations - Annual
Reports to the State
CU+5 GC 34090
Internal Affairs
Investigation (Not
sustained or
unfounded)
CL+5 EVC 1045
PC 832.5
Internal Affairs
Investigation (sustained
finding of misconduct
or IA incomplete)
CL+15 EVC 1045
PC 832.5
Range Records of
Training and Shoots
5 CU+5 Sign in Sheets, Hold Harmless,
Firearms Training Records
Range Inventory S+2 Inventory of Range Firearms
Reports and studies of
police operations
CL+2
Timesheets and Time
Request Slips
AU+6 See Finance Retention Schedule
Training Files T+5
Training Attendance
Rosters, Outline
Material and
agreements
CU+2 CU+5
Volunteer Files T+2 Volunteer Files/Background

COMMUNICATIONS
Vehicle and Radio
Equipment Logs,
Manuals and Records
T+2 Minimum 2 years. Retained
until termination of equipment
use; manuals, instructions,
procedures
Audio Recordings,
tapes, telephone and
radio communications
CU+100
DAYS
CU+5 GC
34090.6(a)
With exception of recordings
used as evidence/litigation or
potential claims shall be
preserved for 100 days after
conclusion of court action
90 40
Police Department Continued…
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description

EMERGENCY MANAGEMENT
State Homeland
Security/Federal Grants
(successful &
unsuccessful)
CU+3 Grants, such as; SHSGP 01,
SHSGP 02, SHSGP 03 Part 1,
SHSGP 03 Part 2, SHSGP 04,
SHSGP 05, SHSGP 06, SHSGP
07, and SHSGP 08
State Grants & Awards
(successful &
unsuccessful)
CU+2 Applications, approvals
documents, financial records,
supporting documents, and other
pertinent records

INVESTIGATION
Asset Forfeiture -
Proceeding and
Documentation
CL+2
Detective Investigative
Files - Homicides
P PC 799
Intelligence Files Inactive
+2
Sex Registrant Files P PC 290 Permanent or Registrant
Deceased
PATROL
Daily Roster and
Assignments
CU+2 Stored in Records
Neighborhood Watch
Meeting Minutes,
Donations, Recipients
and Agendas
CU+2
Recordings: Mobile
Video System (MVS)
in Vehicle
CU+1 GC
34090.6(c)
Not including Video determined
to be evidence
Ride Along Requests CU+2 Stored in Records
Video Recordings:

Front Desk, Public
Areas and Parking Lot
monitoring
CU+1 GC
34090.6(c)
With exception of recordings
used as evidence/litigation or
potential claims shall be
preserved for 100 days after
conclusion of court action

PROPERTY & EVIDENCE
Body Worn Camera
Audio and Video
(Evidentiary)
CL+2 PC 832.18(b) Incidents involving use of force,
officer-involved shooting,
incidents that lead to detention
or arrest, relevant to a formal or
informal complaint against a
law enforcement officer or law
enforcement agency, or relevant
to a criminal prosecution
Evidence Disposition
forms and Court
Disposition forms
Property and Evidence
sheets
CL ֍ Attached to hard copy of
property report and scanned
with electronic file in records
when no longer needed or case
closed
91 41
Police Department Continued…
Records Series Title SOS
Retentio
n
City
Retentio
n Policy
Optical Statutory
Requirement
Description
Video Recordings:

Property and Evidence
Video Monitoring
CU+1 GC
34090.6(c)
Routine Video Monitoring

RECORDS
Annual Policy Review
Forms
CU+5
CHP Stolen Vehicle
Reports (CHP 180)
CU+10 ֍ DOJ Requires 10-year retention
in Database
Citations Hardcopies CU+2 Including moving and parking
violations
Court Tracking System CU+2 Subpoena database containing subpoena number, officer name,
case number, defendant
information and status
Criminal History Files CU+2 Maintained for Audits
Daily Patrol Rosters CU+2
Database: Crossroads CU+2 Electronic Citations interrelated with RMS System
District Attorney
Prosecution and
Discovery Request
CU+2 CU+5 ֍
Field Investigation
Cards
CL+2 CL+5
Fingerprint Applicants
Files
CU+2 Paperwork authorizing
fingerprinting and background
checks for business license
applicants
Impounded Vehicle
Logs
CU+2
Incident Reports:

Arrest, Sealed Reports
Court
Order/
Date of
Arrest+3
֍ PC 851.8 Upon petition and court order
records must be destroyed after
3 years from date of arrest
Incident Reports:

Arrest, Sealed
Reports/Juveniles
Order/
Sealing
Date+5
֍ WIC
826(a)&(b)
Upon petition and Court Order
records must be destroyed after
5 years from Sealing Date
Incident Reports:

Felonies (Capital
Crimes)
P ֍ PC 799 All Capital Crime Reports
retained permanently
Incident Reports:

Felony/Aggravated Sex
Crimes
P ֍ PC 290, 800
Incident Reports:

Firearms Lost or
Stolen/not recovered
P ֍ DOJ DOJ requires retention
permanent if not recovered
Incident Reports:

Missing Persons/found
CU+2 ֍
Incident Reports:

Missing Persons/not
found
P ֍ DOJ DOJ requires retention
permanent if not found
92 42
Police Department Continued…
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description
Incident Reports: NonCriminalCU+2 ֍ Does not involve identifiable property
Non-evidentiary data CU+60
days
PC 832.18(b) Including video and audio
recorded by body-worn camera
Notice of mental health
detainee release or
notice of nondetainment
CU+2 W&I 5152.1
Officer Subpoenas CU+2 ֍
Pawn Slips CU+2 CU+3
Permits and Expired
Business Licenses -
Vendors (taxi, massage
therapist, swap meet,
etc.)
T+2 Receipt required by Section
21663 of the Business and
Professions Code
Press Releases CU+2
Registrants: Arson
(Adults and Juvenile)
P PC 457.1 Unless Court Order to Seal
Juvenile Record
Registrants: Narcotic P H&S 11590,
11594(a)
Unless no longer required to
register+5 years
Repossession Reports/
Private Property Towed
and Stored
C +30
DAYS
Restraining Orders CU T+30
days
Ride Along
Applications
CU+2
Statistical Reports CU+2 CU+5 Crime statistics and inter-office monthly reports
Statistical Reports
submitted to DOJ
CU+2 CU+5 Uniform Crime Reports (UCR),
Homicide Report, etc. Reports
are submitted monthly to DOJ
Traffic Collision
Reports
CU+2 CU+4 ֍
Traffic Collision
Reports/Fatal
CU+2 P ֍

TRAFFIC
Parking and Impound
Hearings
CU+2 ֍
Radar Calibration
Records
T+2 Retained until calibration
certificate expires
93 43
Public Works (Utilities)
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description

ADMINISTRATIVE
Applications CU+2
Reports & Studies,
Special City
CU+2
Correspondence,
memos, letters
CU+2
Equipment Manuals AC+2 Keep as long as manual is current and pertinent to equipment
Grants L+2 Maintain for life of the grant plus
2 years
Legal
Issues/Claims/Lawsuits
CL+2 Dept. may destroy 2 years after
close of litigation or claim
Photographs,
Department/City
Related
CU+2
Work Orders/Service
Orders
CU+2

FINANCIAL
Billing Documents &
Receipts
CU+2
Capital Project Records L P ֍ GC 34090(a) Retain for life of structure Invoices, Demands,
Requisitions, Purchase
Orders (copies)
CU+2
Reports, Financial CU+2
Requests (CC&Rs) CU+2

COMMUNICATIONS
Contract
Administration
AC+2 T+3 Until contract termination; 3
years after termination
Reference Information,
Other Agency
CU+2 S ֍ Destroy after 2 years or when
superseded, whichever is longer
Regulations & Policies CU+2 S+2 ֍ Destroy after 2 years after being superseded
Special City Reports &
Studies
P ֍ Permanent for research and
historical value
Cal OSHA AC+5 8 CCR
14300.33
Citations - Permits to operate
liquefied petroleum gas tanks and
air pressure tank
Health & Welfare CU+12 ֍ 40 CFR
141.91
Annual water quality reports
Lead and Copper
Testing
CU +12 ֍ 40 CFR
141.91
Water testing chemical analysis
94 44
Public Works (Utilities) Continued…
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description

MISCELLANEOUS
AQMD-Air Quality
Mgmt. Dist.

AC+7 CCP 338(k) Permits, emissions reports,
annual fees, regulations, and
updates
Storm Water Permits P ֍ 40 CFR
122.28
Annual storm water reports and
lab results
Vehicle Reports S CU+10 ֍ Smog and yearly inspections

SOLID WASTE MANAGEMENT
City Master Plans P ֍ Permanent for research and
historical value
Program Reference
Information
T+2 T+3
Recycling Program
Documents
S+2 S+3
Receipts & Contractor
Logs; Daily Reports
and Logs
CU+2 CU+5

UNDERGROUND UTILITIES
Conversion District
Records
P ֍
Deferments & Waivers P ֍
General
Correspondence
CU+2 CU+3
Reference Information,
General
CU+2 CU+3
Regulations & Policies,
City
2 P ֍ Permanent for research and
historical value
95 45
Public Works
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description

ADMINISTRATIVE
Appropriate Transfer of
Funds
copies
CU+2 ֍ Originating department. Not a
part of an agreement, project,
subject files
Calendar CU+2 Meetings for department head
and department secretary for
reference
CIP Projects List P ֍ Approved CIP projects for each
fiscal year
CIP Projects Status CU+2 ֍ Monthly status report of Capital Improvement Program
CIP Project Files CL+10 ֍ Includes: original contract, specs, bid documents; correspondence
between contractor and City,
change orders, progress
payments, performance bonds,
staff reports, notice of
completion, proof of publication
General Subjects CU+5 Internal working files including
correspondence, not part of a
Capital Improvement Program
project file
Grants - Federal/State
• Approved
• Denied
CL+3
CL+3
T+4
CL+3
OMB Circular
A-110
Supporting documents - applications,
reports, contracts Federal: FEMA,
DOT, TEA 21, CDBG, FAU; State:

Prop A, Prop C, Gas Tax
Monthly Report for
Public Works & Water
Conservation
CU+2 Originating department. Monthly
reports of updated Public Works
Department projects for City
Manager's Report
Trash Services -
General
CU+2 CU+5 GC 34090 Ongoing file including memos,
staff reports, etc.

Certificates of
Compliance
L GC 34090(a) Certificate of Compliance which
affect real property
Congestion
Management System
CU+2 CU+5 GC 34090(d) Updated yearly
Construction Tracking
Daily
CU+2 CL+5 CCR 337.15 Daily tracking of field
construction
County of Stanislaus
Sanitation Districts -
Industrial Waste- water
Discharge
Regulations/Permits
CU+2 CU+5 Authorization to discharge into
the sewer
County of Stanislaus
Sanitation Districts -
General
CU+2 CU+10 General correspondence between
City and County of Stanislaus
County of Stanislaus
Dept. of Public Works -
General
CU+2 CU+10 General correspondence between
City and County of Stanislaus
96 46
Public Works Continued…
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description
Curb Address Painting CU+2 CU+5 For reference
Earthquake Information
Preparedness
CU+2 Material re earthquakes
Maintenance Work
Orders
CU+2 CU+5 Copies of work order requests
Pavement Management
System Certification
CU+5 Annual certification with MTA
for funding
Routes, school bus &
trucks
S+2 CU+10 Truck Routes, access ramps
Sewer Connections P ֍ Work file, staff reports - not
including permits
Slope Failures CU+10 Various citywide slope failures
Standard specs for
Public Works
Construction Book
S+2
US Dept. of Housing &
Urban Development
(HUD)
CU+5 Semi-annual Labor Standards
Enforcement Report
Vehicle Code Book S+2 Traffic regulations

MAINTENANCE DIVISION
Agreements/Contracts

1. Executed

2. Unsuccessful bidders
T+5
CU+2
CCP 337.2343;
GC 53066
Equipment
Specifications
CU+7 Specifications for bidding on
equipment & vehicles
Lead and Copper
Testing
CU+12 ֍ 40 CFR
141.91
Water testing chemical analysis
Maintenance Division
Staff Meetings
CU+2 ֍ Minutes of staff meetings
State Water Resources
Control Board
Underground Storage
Tank Cleanup Fund
P Correspondence, forms for
reimbursement for removal of
underground storage tanks
Project Cost Sheets CU+5 Cost of repairs for damaged City property.

Safety Training CU+7 Employee safety training
materials, sign in sheets, etc.

Work Management
Requests
CU+2 CU+5 Service requests from residents
& City employees
Work Orders CU+2 CU+5 Daily Maintenance work orders -
details complete work day for
each employee
97 47
Public Works Continued…
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description

FLEET DIVISION
Air Pressure Tank
Permits
AC+2 AC+3 Retain 3 years after expiration of
permit
Diesel Fuel Return P ֍ Quarterly Return, original
Government Entity Diesel Fuel
Tax Returns and underground
storage tank fees
DMV - Certificates of
Title
L+2 VC 9900 Titles transfer when vehicles are
sold – kept in Finance Vault
Fuel Customers CU+2 CU+5 CCP 337 Computer print-outs with attachments
Fuel Delivery Receipts CU+2 CU+5 CCP 337 Fuel receipts
Fuel Information CU+2 CU+5 Correspondence, information on diesel, natural gas & propane
Fuel Inventories AU+3
Fuel Miscellaneous AU+3 CU+5 Information on fuel controller and site preparation
Fuel Ordering CU+2 CU+5 Information, forms, Proof of
Insurance
Fuel Records & Logs AU+3
Identifications (Pink
Slips)
L Retain for life of the equipment
or at least 2 years, whichever is
later
Inventories CU+2 S Destroy when no longer relevant
plus 2 years
Maintenance/Repair
Records
L Keep records for life of
equipment or at least 3 years,
whichever is later
Operating Instruction
Manuals
L Keep for life of equipment or at
least 2 years, whichever is later
Other Agency Rate
Information
CU+2 S ֍ Destroy after 2 years or when
superseded, whichever is later
Smog Certificates CU+2 S Destroy when superseded or after 2 years, whichever is later
Tire Records CU+2 S Destroy when superseded or after
2 years, whichever is later
Vehicle Information L+2 CU+5 City fuel reports
Vehicle Inspection
Records
CU+2 L Destroy after life of vehicle or
after 2 years, whichever is later

UNDERGROUND STORAGE TANKS/HAZMAT
Clarifier CU+5 Cleaning records, inspection
reports
Hazardous Materials
Permits/Storage
CU+2 P Fees/waste surcharge fees
Hazardous Materials
Report
CU+2 P Hazardous material - State
reporting forms
HAZMAT
(Hazardous Materials)
CU+7 Manifests - miscellaneous
hazardous materials
Underground Storage
Tanks
P GC 34090(a) Plans/specifications & annual
test certification
98 48
Successor Agency for the Former Redevelopment Agency
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description

AGENCY BOARD CITY COUNCIL
Agendas, Agency
Board/CDC (copies)
CU+2 CU+5 Copies of documents created &
submitted to the CDC/RDA:
includes staff reports & minutes
Minutes, Agency
Board/CDC (copies)
CU+2 CU+5 Originals maintained by City
Clerk
Resolutions (copies) CU+2 CU+5 Originals maintained by City Clerk
BONDS
Bond Binders -
Development Related
CL+10 P ֍ GC 34090(a);
CCP 337.5
Documents authorizing the sale
of bonds (CDC/RDA financial
obligation) to effectuate the
Redevelopment Plan. Final bond
documentation
Bond Binders -
Housing Related
P ֍ Documents authorizing the sale
of bonds. Final bond
documentation
FISCAL
Audits AC+2 AC+5 Files with staff reports to Council
re approval of the audit contract
for the CDC/RDA. Letters from
CDC/RDA law firms re audits of
the CDC/RDA financial
condition
CDC/RDA Cash
Receipts
AU+ 2 Copies of checks/payment
received by the CDC/RDA, with
Account No. & purpose of check
Federal Grants &
Awards
T+4 CL+5 OMB Circular
A-110; 24
CFR 570.502
Financial records, supporting
documents, statistical records,
and all other pertinent records.

Annual Recognized
Obligation Payment
Schedule
CU+2 Prepared by successor agency –
approved by DOF
Notes Receivable CL+2 CL+5 Copies of different agreements (i.e., promissory notes, small
business assistance agreements)
Finance is primary record keeper
RDA Treasurer's
Report originals
AU+2 AU+10 CDC/RDA Treasurer's report of
cash balances and investments by
month.
99 49
Water/Wastewater Operations
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description

ADMINISTRATIVE
Applications CU+2
Reports & Studies,
Special City
CU+2 CU+10 Example: WW 2010 Headworks
Project
CIP Projects List P ֍ Approved CIP projects for each
fiscal year
CIP Projects Status CU+2 ֍ Monthly Status report of Capital Improvement Program
CIP Project Files CL+10 ֍ Includes: original contract, specs, bid documents; correspondence
between contractor and City,
change orders, progress
payments, performance bonds,
staff reports, notice of
completion, proof of publication
Correspondence,
memos, letters
CU+2 CU+10
Equipment Manuals S AC+2 Keep as long as manual is current and pertinent to equipment
Grants AC+2 Maintain for life of the grant plus
2 years
Logs CU+2 CU+10 ֍
Photographs
(Department/City
Related)
CU+2 CU+5
Work Orders/Service
Orders
CU+2 CU+5

FINANCIAL
Capital Project Records P ֍ GC 34090(a) Retain for life of structure Invoices, Demands,
Requisitions, Purchase
Orders (Copies)
CU+2 CU+5
Reports, Financial CU+2 CU+5
Requests (CC&Rs) CU+2 CU+5

WATER MANAGEMENT
Bacteriological Reports CU+2 CU+5
Complaints &
Investigations
CL+2 CL+3 3 years after settled/closed
100
50 Water/Wastewater Operations Continued…
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description
City Master Plans P ֍ Permanent for research and
historical value
Daily Logs & Reports CU+2 CU+3
Equipment Records CU+2 CU+3
Fire Hydrant Flow
Tests
CU+2 CU+3
Other Agency Master
Plans
S May destroy after 2 years or after
superseded, whichever is later
Other Agency
Reference Information
CU+2 Destroy if when no longer
relevant if older than 2 years old
Other Agency Rates,
Water
S ֍
Other Contaminant
Reports
CU+40 ֍ * May be transferred to Federal
Environmental Pro Agency after
10 years
Production Records,
Plans & Blue Prints
P ֍
RWQCB Permits P ֍ Permanent for research and
historical value
Sanitary Surveys CU+10 40 CFR 141.91
Service Requests,
Service/Work Orders
CU+2 CU+3
Service Records CU+2 CU+3
Special City Reports &
Studies
P ֍ Permanent for research and
historical value
State Approvals of
System
CU+2 CU+10 GC 34090
Water Line
Construction
P ֍

WASTEWATER MANAGEMENT
Complaints &
Investigation
CL+2 CL+3 3 years after settlement or close
Correspondence &
Memoranda
CU+2 ֍
Daily Logs & Reports CU+2 ֍
Maintenance Records CU+2 CU+5 ֍ Retain for minimum of 5 years Master Plans P ֍ Permanent for research and
historical value
Other Agency
Reference Information
CU+2 Destroy when no longer relevant
if older than 2 yrs.

Special City Reports &
Studies
P ֍ Permanent for Research and
historical value
Sewer Audits CU+2 CU+3 Minimum of 3 years
Sewer Availability
Reports
CU+2 S Minimum of 2 years
Sewer Connection
Rights
P ֍ GC 34090(a)
101
51 Water/Wastewater Operations Continued…
Records Series Title SOS
Retention
City
Retention
Policy
Optical Statutory
Requirement
Description
Sewer Monitoring
Records
CU+2 CU+10 Minimum of 3 years
Sewer Service
Variances &
Exemptions
L+2 L+3 3 years after life/expiration of
variance or exemption
102
52 KEY REFERENCES2
Government Code Excerpts
Gov. Code, § 34090. Destruction of city records; excepted records; construction Unless otherwise provided by law, with the approval of the legislative body by resolution and the written consent of the city attorney the head of a city department may destroy any city record, document, instrument, book or paper, under his charge, without making a copy thereof, after the same is no longer required.

This section does not authorize the destruction of:
(a) Records affecting the title to real property or liens thereon. (b) Court records.
(c) Records required to be kept by statute.
(d) Records less than two years old.
(e) The minutes, ordinances, or resolutions of the legislative body or of a city board or commission.

This section shall not be construed as limiting or qualifying in any manner the authority provided in Section 34090.5 for the destruction of records, documents, instruments, books and papers in accordance with the procedure therein prescribed.

Gov. Code, § 34090.5. Destruction of city records; conditions Notwithstanding the provisions of Section 34090, the city officer having custody of public records, documents, instruments, books, and papers, may, without the approval of the legislative body or the written consent of the city attorney, cause to be destroyed any or all of the records, documents, instruments, books, and papers, if all of the following conditions are complied with:
(a) The record, paper, or document is photographed, microphotographed, reproduced by electronically recorded video images on magnetic surfaces, recorded in the electronic data processing system, recorded on optical disk, reproduced on film or any other medium that is a trusted system and that does not permit additions, deletions, or changes to the original document, or reproduced on film, optical disk, or any other medium in compliance with Section 12168.7 for recording of permanent records or nonpermanent records. (b) The device used to reproduce the record, paper, or document on film, optical disk, or any other medium is one which accurately and legibly reproduces the original thereof in all details and that does not permit additions, deletions, or changes to the original document images. (c) The photographs, microphotographs, or other reproductions on film, optical disk, or any other medium are made as accessible for public reference as the original records were. (d) A true copy of archival quality of the film, optical disk, or any other medium reproductions shall be kept in a safe and separate place for security purposes. 2 As of January 18, 2019.
103
53 However, no page of any record, paper, or document shall be destroyed if any page cannot be reproduced on film with full legibility. Every unreproducible page shall be permanently preserved in a manner that will afford easy reference.

For the purposes of this section, every reproduction shall be deemed to be an original record and a transcript, exemplification, or certified copy of any reproduction shall be deemed to be a transcript, exemplification, or certified copy, as the case may be, of the original.

Gov. Code, § 34090.6. Destruction of recorded routine video monitoring, telephone, and radio communications
(a) Notwithstanding the provisions of Section 34090, the head of a department of a city or city and county, after one year, may destroy recordings of routine video monitoring, and after 100 days may destroy recordings of telephone and radio communications maintained by the department. This destruction shall be approved by the legislative body and the written consent of the agency attorney shall be obtained. In the event that the recordings are evidence in any claim filed or any pending litigation, they shall be preserved until pending litigation is resolved. (b) For purposes of this section, “recordings of telephone and radio communications” means the routine daily recording of telephone communications to and from a city, city and county, or department, and all radio communications relating to the operations of the departments.
(c) For purposes of this section, “routine video monitoring” means video recording by a video or electronic imaging system designed to record the regular and ongoing operations of the departments described in subdivision (a), including mobile in-car video systems, jail observation and monitoring systems, and building security recording systems. (d) For purposes of this section, “department” includes a public safety communications center operated by the city or city and county.

Gov. Code, § 34090.7. Duplicate records less than two years old; destruction; video recording media
Notwithstanding the provisions of Section 34090, the legislative body of a city may prescribe a procedure whereby duplicates of city records less than two years old may be destroyed if they are no longer required.

For purposes of this section, video recording media, such as videotapes and films, and including recordings of "routine video monitoring" pursuant to Section 34090.6, shall be considered duplicate records if the city keeps another record, such as written minutes or an audiotape recording of the event that is recorded in the video medium. However, a video recording medium shall not be destroyed or erased pursuant to this section for a period of at least 90 days after occurrence of the event recorded thereon.

Gov. Code, § 6252(e).
(e) “Public records” includes any writing containing information relating to the conduct of the public's business prepared, owned, used, or retained by any state or local agency 104
54 regardless of physical form or characteristics. “Public records” in the custody of, or maintained by, the Governor's office means any writing prepared on or after January 6, 1975.

Gov. Code, § 6252(g).
(g) “Writing” means any handwriting, typewriting, printing, Photostatting, photographing, photocopying, transmitting by electronic mail or facsimile, and every other means of recording upon any tangible thing any form of communication or representation, including letters, words, pictures, sounds, or symbols, or combinations thereof, and any record thereby created, regardless of the manner in which the record has been stored.

Gov. Code, § 12168.7. Standards for recording permanent and nonpermanent documents in electronic media; trusted system
(a) The California Legislature hereby recognizes the need to adopt uniform statewide standards for the purpose of storing and recording permanent and nonpermanent documents in electronic media.
(b) In order to ensure that uniform statewide standards remain current and relevant, the Secretary of State shall approve and adopt appropriate standards established by the American National Standards Institute or the Association for Information and Image Management. (c) The standards specified in subdivision (b) shall include a requirement that a trusted system be utilized. For this purpose and for purposes of Sections 25105, 26205, 26205.1, 26205.5, 26907, 27001, 27322.2, 34090.5, and 60203, Section 102235 of the Health and Safety Code, and Section 10851 of the Welfare and Institutions Code, “trusted system” means a combination of techniques, policies, and procedures for which there is no plausible scenario in which a document retrieved from or reproduced by the system could differ substantially from the document that is originally stored.
(d) In order to develop statewide standards as expeditiously as possible, and until the time that statewide standards are adopted pursuant to subdivision (b), state officials shall ensure that microfilming, electronic data imaging, and photographic reproduction are done in compliance with the minimum standards or guidelines, or both, as recommended by the American National Standards Institute or the Association for Information and Image Management for recording of permanent records or nonpermanent records.

California Attorney General
The Attorney General's definition of a record is "[a]ny writing or recording of an event or information which was made or retained for the purpose of preserving its information content for future reference." (64 Cal.Ops.Atty.Gen. 317,326 (1981)). 105
55 KEY TERMS
To more accurately calculate retention periods for the documents listed in this manual, several of these definitions were developed by the Secretary of State's Office and extracted from the Local Government Records Management Guidelines.

Active Records
In reference to retention periods for a Perpetual Record that remains "active" until some event occurs to change its status, at which time it has fulfilled its function. (See also Perpetual Record) Administrative Records
Records created to help accomplish the functions for which the agency is responsible and have administrative value only as long as they assist the agency in performing current or future work.

Their administrative use is exhausted when the transactions to which they relate are complete, and from that point on they lose value rapidly.

Archival Historical Records
Records with enduring value because they reflect significant historical events, document the history and development of an agency, or contain accumulated data that can be useful for research purposes.

Audit
As used in the City’s retention schedules, audit refers to the annual auditing process conducted by the City’s auditors following the close of the fiscal year, usually arranged through the Finance Department.

Discovery
The pretrial disclosure of pertinent facts or documents by one or both parties to a civil action or proceeding. Anything requested during discovery must be disclosed if it exists-even non-records and records that should have been destroyed earlier. Discovery effectively freezes selected holdings until released by opposing attorney or the court.

Fiscal Records
Fiscal records pertain to the financial transactions of the agency, such as the budget document, ledgers, allotments, payrolls and vouchers. After some records have served a basic administrative function, they may still have sufficient fiscal value to justify additional retention to protect the agency against court action and/or audits.

Inactive Record
Any public record that is transferred to storage until it has met its specific retention requirement and may be destroyed. "Inactive record" does not include any public record which is permanent or historic in nature and which must be protected and preserved from destruction.

Inventory
106
56 The process of examining records on hand to determine their function, content, and dates in order to assign retention/disposition information.

Legal Value
Records with legal value contain evidence of legally enforceable rights or obligations of the agency. Examples are records that provide the basis for action. Such as legal decisions and opinions; fiscal documents representing agreements, such as leases, titles and contracts; and records of action in particular cases, such as claim papers and legal dockets.

Non-Record
Materials not usually included within the definition of records, such as unofficial copies of documents kept only for convenience, working papers, appointment logs, stocks of publications and processed documents, transmittal letters, and acknowledgements. Also, documents such as rough notes, calculations or drafts assembled or created and used in the preparation or analysis of other documents. (See also Discovery)
Original Records
The original or originally signed record. The original record may be a copy that acts as the original for the City if there is no other original on file.

Permanent Records
Records that are required in perpetuity, usually identified by statute (such as Gov. Code, § 34090) or other written guidance. Examples include Council/Commission minutes, documents effecting real property (such as easement, grant deeds, assessment districts), general ledger, etc.

Perpetual Records
Records retained for an indefinite period of time and then stored or destroyed after some event takes place. Examples include office personnel files which are kept until a person leaves the office, policy files kept until the policy is changed, contract files kept until the contract terminates, etc.

Program Records
These are records that relate to the primary function of the agency in response to its daily mission.

They represent the reason the office exists, and their retention is usually specified in some statute or regulation that established the program.

Records Series
A record series is a group of similar records arranged under a single filing system or kept together as a unit. They deal with a particular subject (budgets, personnel, etc.), result from the same activity (assessment districts, code enforcement complaints, etc.), or have a special form (blueprints, maps, etc.). The title of each record series should be as accurate as possible, since future references to the records will be made via the record series name. This is the first left hand column on the retention schedule pages.

Public Records
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57 Any information relating to the conduct of the public's business prepared, owned, used, or retained by any state or local agency regardless of physical form or characteristic.

Records Coordinator
Each department has a records coordinator who is responsible for ensuring his/her department's records are labeled, filed, boxed, identified, tracked, and logged. The Records Coordinator works with the City Clerk's Office personnel in having those records transferred, maintained, and destroyed in compliance with the retention schedules and the procedures found in this manual. The Records Coordinator is the first person the City Clerk contacts in connection with records management and the first person his/her department personnel will contact concerning records for transferring for storage or destruction.

Retention Period
The length of time a record must be retained to fulfill its administrative, fiscal and/or legal function.

The period of time usually begins at the close of a file or project, or from the date of the last entry in the file. There are other files that are created on a calendar or fiscal year basis, and in those cases the retention period begins at the end of that particular calendar or fiscal year. After the holding time (retention period) specified in the retention schedule has passed, the record should then be disposed of as soon as practicable, following the proper destruction procedures. 108
{CW131483.1}

APPENDIX A

SECRETARY OF STATE

LOCAL GOVERNMENT

RECORDS MANAGEMENT GUIDELINES
FEBRUARY 2006
109
{CW131483.1}

APPENDIX B

SAMPLE MEMORANDUMS
110
{CW131483.1}
Appendix B
i
SAMPLE 1 – Records Destruction

MEMORANDUM
DATE: XX/XX/XX
TO: Department Head
City Attorney
City Clerk
FROM: Department Head, City Attorney, or City Clerk
SUBJECT: REQUEST FOR RECORDS DESTRUCTION
On _____________, 20___, the City Council adopted Resolution No. ________establishing City of Oakdale’s Records Retention Policy. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. A listing of those records and relevant sections from the records retention schedule are attached.

Provide general information about the request: (Example: 15 boxes of records exceeding the retention requirements and, as such, are being prepared for destruction. The method of destruction will be via recycling.)
Please sign below indicating your approval for the destruction of the attached listing of records.

Department Head City Attorney

CERTIFICATE OF DESTRUCTION
I, (employee name), do hereby certify that the records listed on the attached were properly disposed of on (date).

Original: City Clerk’s Office
Copy: Department
Attachments:

1. List of records to be destroyed

2. Relevant sections of the records retention schedule
111
{CW131483.1}
Appendix B
ii
SAMPLE 1- Records Destruction List

RECORD FOR DESTRUCTION
TO BE DESTROYED MARCH 2017

DEPT/DIV

CREATION
YEAR

DESTROY

YEAR DESCRIPTION
Accounting 2000 2005 Receipt Journals, Budget Amendments Accounting 2001 2006 Receipt Journals, Budget Amendments Accounting 2002 2007 Receipt Journals, Budget Amendments Accounting 2003 2008 Receipt Journals, Budget Amendments Accounting 2004 2009 Receipt Journals, Budget Amendments Accounting 2000 2010 Receipt Journals, Budget Amendments Admin 2000 2010 Department Policies
Admin 2000 2010 City Manager Reports
Admin 2000 2010 Staff Meeting Notes
Admin 2000 2010 In House Committees
AP 2003 2006 GeneralCorrespondence
AP 2004 2007 GeneralCorrespondence
AP 2005 2008 GeneralCorrespondence
AP 2006 2009 GeneralCorrespondence
112
{CW131483.1}
Appendix B
ii
SAMPLE 2 – Conversion to Electronic Records

MEMORANDUM

DATE XX/XX/XX
TO: Department Head
City Clerk
City Attorney
FROM: Department Head, City Clerk, or City Attorney
SUBJECT: CONVERSION OF HARD COPY TO ELECTRONIC RECORDS
In accordance with City of Oakdale’s Records Retention Policy, certain records have been identified as being eligible for conversion from hard copy to electronic copy and will be maintained with a trusted system as described in the Secretary of State Guidelines for Trustworthy Electronic Document or Records Preservation Standards.

Record Titles to be eligible for electronic retention:

Example:

Payroll
• Payroll Charges
• Payroll Reports
• Time Sheets
Please sign below indicating that the record titles are appropriate for electronic retention and the retention system meets the requirements of the records retention policy. ______________________ ______________________ __________________ Department Head City Attorney City Clerk
Original: City Clerk’s Office
Copy: Department
113
{CW131483.1}
Appendix B
iii
SAMPLE 3 – Addition to Retention Schedule

MEMORANDUM

DATE XX/XX/XX
TO: City Manager
City Attorney
FROM: City Clerk
SUBJECT: ADDITION TO RETENTION SCHEDULE
In accordance with federal, state, and local regulations the following records titles should be incorporated into City of Oakdale’s Records Retention Policy.

Record Series Record Title Retention
Period
Dept.

Responsible
Code Section /
Remarks
100 Action Update 2 Administration GC34090
Please sign below indicating your approval for the addition of the above listed records titles. ______________________ ______________________ __________________ Department Head City Attorney City Clerk
Original: City Clerk’s Office
Copy: Department
114

CITY OF OAKDALE

CITY COUNCIL STAFF REPORT
Meeting Date:

To:

From:

Subject:

May 20, 2024
Mayor Cherilyn Bairos and Members of the Oakdale City Council Colleen Andersen, Council Services and Legislative Records Manager
Resolution of the City Council of the City of Oakdale Approving an Update to the City’s Conflict of Interest Code.

I. BACKGROUND
Pursuant to the Political Reform Act, the City adopted a Conflict of Interest Code (“Code”) which consists of standard provisions contained in Section 18730 of Title 2 of the California Code of Regulations, adopted by the Fair Political Practice Commission (“FPPC”). The City’s Code also designates City officials, officers, employees, and consultants who make or participate in making governmental decisions. Those in designated positions must disclose their financial interests and disqualify themselves from making, or participating in making, governmental decisions affecting those interests.

Under the Political Reform Act, each local government agency must review its Code biennially on even numbered years to update its standard provisions and designated officials list. Changes are required when the City changes staff positions and duties. The list of positions within the City’s Conflict of Interest Code must disclose under specific types of categories described in the Form 700. The City’s Conflict of Interest Code was last amended in 2022.

II. ANALYSIS
Staff conducted a thorough review of the City’s Conflict of Interest Code with the City Attorney and determined that an update in the Designated Officials and Employees section (Exhibit A) of the Code is necessary to reflect some of the changes in the staff position titles and duties.

The title to the position of “Equipment Coordinator” was converted to the position of “Fleet and Public Servies Property Supervisor” by way of City Council Resolution 2023-052 on June 5, 2023; the title “Supervisor of Accounting Services” was converted to the position of “Accounting Manager/Assistant Finance Director” by way of City Council Resolution 2023-126 on December 18, 2023 ; a new job description was created for a “Capital Projects Manager” by way of City Council Resolution 2024-026 on March 18, 2024; and the existing position of “Senior Engineering Technician” was added based on current job duties.

No other update to the Code is necessary.

AGENDA ITEM 9.6
115

CITY OF OAKDALE

CITY COUNCIL STAFF REPORT
SUBJECT: Update to City’s Conflict of Interest Code
MEETING DATE: May 20, 2024

2 III. FISCAL IMPACT
There is no fiscal impact due to updating the City’s Conflict of Interest Code.

IV. RECOMMENDED ACTION
Staff recommends City Council adopt a Resolution directing Staff to update the Conflict of Interest Code.

V. ATTACHMENTS
A. Proposed Resolution 2024-___
Exhibit A – Designated Positions
Exhibit B – Appendix of Disclosure Categories
Exhibit C – Conflict of Interest Code
116

IN THE CITY COUNCIL

OF THE CITY OF OAKDALE

STATE OF CALIFORNIA
CITY COUNCIL RESOLUTION 2024-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OAKDALE APPROVING AN UPDATE TO THE CITY’S CONFLICT OF INTEREST CODE WHEREAS, under the Political Reform Act (the “Act”) all public agencies are required to adopt and publicize a Conflict of Interest Code (the “Code”) and the Act provides the main body of the Code and includes provisions such as the manner to report financial interests, disqualification procedures, and when to file a report; and WHEREAS, the City must designate City positions that require Statement of Economic Interest, Form 700 filings; and the Act provides that the Code must assign disclosure categories specifying the types of interests to be reported by employees serving in designated positions; and
WHEREAS, staff has conducted a review and determined that an amendment to the Code is necessary; and
WHEREAS, the City will continue to incorporate by reference the standard Conflict of Interest Code model adopted by the Fair Political Practices Commission (FPPC), Title 2, Division 6, Sections 18730 and 18730.1 of the California Code of Regulations, and amendments to it, which will minimize the actions required by the City Council to keep the Code in conformity with the Political Reform Act; and
WHEREAS, language in the Code’s Designated Positions, attached hereto as Exhibit A, is amended to reflect a change in the job title of one of the Designated Positions as determined by the City Attorney after a full analysis of the Code; and WHEREAS, the Code’s Disclosure Categories, attached hereto as Exhibit B, shall be used by the City’s officials and employees serving in Designated Positions to determine the level of disclosure required in filing a Statement of Economic Interests, Form 700.

NOW, THEREFORE, BE IT RESOLVED that the CITY COUNCIL of the CITY OF OAKDALE does hereby declare, determine and order as follows:

1. The terms of Title 2, Division 6, Sections 18730 and 18730.1 of the California Code of Regulations, and any amendments to it duly adopted by the FPPC, along with the attached Exhibit A and Exhibit B, in which Designated Positions and Disclosure Categories are set forth, are hereby incorporated by reference and constitute the Conflict of Interest Code of the City of Oakdale.

2. Persons holding Designated Positions shall file Statements of Economic Interests, Form 700, pursuant to the Code with the City Clerk. The City Clerk shall serve as the Filing Officer and make Statements of Economic Interest available to the public for inspection or reproduction.

THE FOREGOING RESOLUTION IS HEREBY ADOPTED at a regular meeting of the CITY COUNCIL of the CITY OF OAKDALE held on the 20th day of May, 2024, by the following vote:
117

CITY OF OAKDALE
City Council Resolution 2024-___ Continued
AYES: COUNCIL MEMBERS: ( )
NOES: COUNCIL MEMBERS: ( )
ABSENT: COUNCIL MEMBERS: ( )
ABSTAINED: COUNCIL MEMBERS: ( )
SIGNED:

ATTEST:

Cherilyn Bairos, Mayor
Rouzé Roberts, City Clerk
118
119
120
121
122
(Regulations of the Fair Political Practices Commission, Title 2, Division 6, California Code of Regulations)
§ 18730. Provisions of Conflict of Interest Codes.
(a) Incorporation by reference of the terms of this regulation along with the designation of employees and the formulation of disclosure categories in the Appendix referred to below constitute the adoption and promulgation of a conflict of interest code within the meaning of Section 87300 or the amendment of a conflict of interest code within the meaning of Section 87306 if the terms of this regulation are substituted for terms of a conflict of interest code already in effect. A code so amended or adopted and promulgated requires the reporting of reportable items in a manner substantially equivalent to the requirements of article 2 of chapter 7 of the Political Reform Act, Sections 81000, et seq . The requirements of a conflict of interest code are in addition to other requirements of the Political Reform Act, such as the general prohibition against conflicts of interest contained in Section 87100, and to other state or local laws pertaining to conflicts of interest.
(b) The terms of a conflict of interest code amended or adopted and promulgated pursuant to this regulation are as follows:
(1) Section 1. Definitions.

The definitions contained in the Political Reform Act of 1974, regulations of the Fair Political Practices Commission (Regulations 18110, et seq.), and any amendments to the Act or regulations, are incorporated by reference into this conflict of interest code. (2) Section 2. Designated Employees.
123
The persons holding positions listed in the Appendix are designated employees.

It has been determined that these persons make or participate in the making of decisions which may foreseeably have a material effect on economic interests. (3) Section 3. Disclosure Categories.

This code does not establish any disclosure obligation for those designated employees who are also specified in Section 87200 if they are designated in this code in that same capacity or if the geographical jurisdiction of this agency is the same as or is wholly included within the jurisdiction in which those persons must report their economic interests pursuant to article 2 of chapter 7 of the Political Reform Act, Sections 87200, et seq .

In addition, this code does not establish any disclosure obligation for any designated employees who are designated in a conflict of interest code for another agency, if all of the following apply:
(A) The geographical jurisdiction of this agency is the same as or is wholly included within the jurisdiction of the other agency;
(B) The disclosure assigned in the code of the other agency is the same as that required under article 2 of chapter 7 of the Political Reform Act, Section 87200; and (C) The filing officer is the same for both agencies.1
Such persons are covered by this code for disqualification purposes only. With respect to all other designated employees, the disclosure categories set forth in the Appendix specify which kinds of economic interests are reportable. Such a designated employee shall disclose in his or her statement of economic interests those economic interests he or she has which are of the kind described in the disclosure categories to 124
which he or she is assigned in the Appendix. It has been determined that the economic interests set forth in a designated employee's disclosure categories are the kinds of economic interests which he or she foreseeably can affect materially through the conduct of his or her office.
(4) Section 4. Statements of Economic Interests: Place of Filing.

The code reviewing body shall instruct all designated employees within its code to file statements of economic interests with the agency or with the code reviewing body, as provided by the code reviewing body in the agency's conflict of interest code.2 (5) Section 5. Statements of Economic Interests: Time of Filing. (A) Initial Statements. All designated employees employed by the agency on the effective date of this code, as originally adopted, promulgated and approved by the code reviewing body, shall file statements within 30 days after the effective date of this code. Thereafter, each person already in a position when it is designated by an amendment to this code shall file an initial statement within 30 days after the effective date of the amendment.
(B) Assuming Office Statements. All persons assuming designated positions after the effective date of this code shall file statements within 30 days after assuming the designated positions, or if subject to State Senate confirmation, 30 days after being nominated or appointed.
(C) Annual Statements. All designated employees shall file statements no later than April 1. If a person reports for military service as defined in the Servicemember's Civil Relief Act, the deadline for the annual statement of economic interests is 30 days following his or her return to office, provided the person, or someone authorized to 125
represent the person's interests, notifies the filing officer in writing prior to the applicable filing deadline that he or she is subject to that federal statute and is unable to meet the applicable deadline, and provides the filing officer verification of his or her military status.
(D) Leaving Office Statements. All persons who leave designated positions shall file statements within 30 days after leaving office.
(5.5) Section 5.5. Statements for Persons Who Resign Prior to Assuming Office.

Any person who resigns within 12 months of initial appointment, or within 30 days of the date of notice provided by the filing officer to file an assuming office statement, is not deemed to have assumed office or left office, provided he or she did not make or participate in the making of, or use his or her position to influence any decision and did not receive or become entitled to receive any form of payment as a result of his or her appointment. Such persons shall not file either an assuming or leaving office statement. (A) Any person who resigns a position within 30 days of the date of a notice from the filing officer shall do both of the following:
(1) File a written resignation with the appointing power; and (2) File a written statement with the filing officer declaring under penalty of perjury that during the period between appointment and resignation he or she did not make, participate in the making, or use the position to influence any decision of the agency or receive, or become entitled to receive, any form of payment by virtue of being appointed to the position.
(6) Section 6. Contents of and Period Covered by Statements of Economic Interests.
126
(A) Contents of Initial Statements.

Initial statements shall disclose any reportable investments, interests in real property and business positions held on the effective date of the code and income received during the 12 months prior to the effective date of the code. (B) Contents of Assuming Office Statements.

Assuming office statements shall disclose any reportable investments, interests in real property and business positions held on the date of assuming office or, if subject to State Senate confirmation or appointment, on the date of nomination, and income received during the 12 months prior to the date of assuming office or the date of being appointed or nominated, respectively.
(C) Contents of Annual Statements. Annual statements shall disclose any reportable investments, interests in real property, income and business positions held or received during the previous calendar year provided, however, that the period covered by an employee's first annual statement shall begin on the effective date of the code or the date of assuming office whichever is later, or for a board or commission member subject to Section 87302.6, the day after the closing date of the most recent statement filed by the member pursuant to Regulation 18754.
(D) Contents of Leaving Office Statements.

Leaving office statements shall disclose reportable investments, interests in real property, income and business positions held or received during the period between the closing date of the last statement filed and the date of leaving office. (7) Section 7. Manner of Reporting.
127
Statements of economic interests shall be made on forms prescribed by the Fair Political Practices Commission and supplied by the agency, and shall contain the following information:
(A) Investment and Real Property Disclosure.

When an investment or an interest in real property3 is required to be reported,4 the statement shall contain the following:

1. A statement of the nature of the investment or interest;

2. The name of the business entity in which each investment is held, and a general description of the business activity in which the business entity is engaged;

3. The address or other precise location of the real property;

4. A statement whether the fair market value of the investment or interest in real property equals or exceeds $2,000, exceeds $10,000, exceeds $100,000, or exceeds $1,000,000.
(B) Personal Income Disclosure. When personal income is required to be reported,5 the statement shall contain:

1. The name and address of each source of income aggregating $500 or more in value, or $50 or more in value if the income was a gift, and a general description of the business activity, if any, of each source;

2. A statement whether the aggregate value of income from each source, or in the case of a loan, the highest amount owed to each source, was $1,000 or less, greater than $1,000, greater than $10,000, or greater than $100,000;

3. A description of the consideration, if any, for which the income was received; 128

4. In the case of a gift, the name, address and business activity of the donor and any intermediary through which the gift was made; a description of the gift; the amount or value of the gift; and the date on which the gift was received;

5. In the case of a loan, the annual interest rate and the security, if any, given for the loan and the term of the loan.
(C) Business Entity Income Disclosure. When income of a business entity, including income of a sole proprietorship, is required to be reported,6 the statement shall contain:

1. The name, address, and a general description of the business activity of the business entity;

2. The name of every person from whom the business entity received payments if the filer's pro rata share of gross receipts from such person was equal to or greater than $10,000.
(D) Business Position Disclosure. When business positions are required to be reported, a designated employee shall list the name and address of each business entity in which he or she is a director, officer, partner, trustee, employee, or in which he or she holds any position of management, a description of the business activity in which the business entity is engaged, and the designated employee's position with the business entity.
(E) Acquisition or Disposal During Reporting Period. In the case of an annual or leaving office statement, if an investment or an interest in real property was partially or wholly acquired or disposed of during the period covered by the statement, the statement shall contain the date of acquisition or disposal. 129
(8) Section 8. Prohibition on Receipt of Honoraria.
(A) No member of a state board or commission, and no designated employee of a state or local government agency, shall accept any honorarium from any source, if the member or employee would be required to report the receipt of income or gifts from that source on his or her statement of economic interests. This section shall not apply to any part-time member of the governing board of any public institution of higher education, unless the member is also an elected official.

Subdivisions (a), (b), and (c) of Section 89501 shall apply to the prohibitions in this section.

This section shall not limit or prohibit payments, advances, or reimbursements for travel and related lodging and subsistence authorized by Section 89506. (8.1) Section 8.1. Prohibition on Receipt of Gifts in Excess of $440. (A) No member of a state board or commission, and no designated employee of a state or local government agency, shall accept gifts with a total value of more than $440 in a calendar year from any single source, if the member or employee would be required to report the receipt of income or gifts from that source on his or her statement of economic interests. This section shall not apply to any part-time member of the governing board of any public institution of higher education, unless the member is also an elected official.

Subdivisions (e), (f), and (g) of Section 89503 shall apply to the prohibitions in this section.
(8.2) Section 8.2. Loans to Public Officials.
130
(A) No elected officer of a state or local government agency shall, from the date of his or her election to office through the date that he or she vacates office, receive a personal loan from any officer, employee, member, or consultant of the state or local government agency in which the elected officer holds office or over which the elected officer's agency has direction and control.
(B) No public official who is exempt from the state civil service system pursuant to subdivisions (c), (d), (e), (f), and (g) of Section 4 of Article VII of the Constitution shall, while he or she holds office, receive a personal loan from any officer, employee, member, or consultant of the state or local government agency in which the public official holds office or over which the public official's agency has direction and control.

This subdivision shall not apply to loans made to a public official whose duties are solely secretarial, clerical, or manual.
(C) No elected officer of a state or local government agency shall, from the date of his or her election to office through the date that he or she vacates office, receive a personal loan from any person who has a contract with the state or local government agency to which that elected officer has been elected or over which that elected officer's agency has direction and control. This subdivision shall not apply to loans made by banks or other financial institutions or to any indebtedness created as part of a retail installment or credit card transaction, if the loan is made or the indebtedness created in the lender's regular course of business on terms available to members of the public without regard to the elected officer's official status. (D) No public official who is exempt from the state civil service system pursuant to subdivisions (c), (d), (e), (f), and (g) of Section 4 of Article VII of the Constitution shall, 131
while he or she holds office, receive a personal loan from any person who has a contract with the state or local government agency to which that elected officer has been elected or over which that elected officer's agency has direction and control. This subdivision shall not apply to loans made by banks or other financial institutions or to any indebtedness created as part of a retail installment or credit card transaction, if the loan is made or the indebtedness created in the lender's regular course of business on terms available to members of the public without regard to the elected officer's official status. This subdivision shall not apply to loans made to a public official whose duties are solely secretarial, clerical, or manual.
(E) This section shall not apply to the following:

1. Loans made to the campaign committee of an elected officer or candidate for elective office.

2. Loans made by a public official's spouse, child, parent, grandparent, grandchild, brother, sister, parent-in-law, brother-in-law, sister-in-law, nephew, niece, aunt, uncle, or first cousin, or the spouse of any such persons, provided that the person making the loan is not acting as an agent or intermediary for any person not otherwise exempted under this section.

3. Loans from a person which, in the aggregate, do not exceed five hundred dollars ($500) at any given time.

4. Loans made, or offered in writing, before January 1, 1998. (8.3) Section 8.3. Loan Terms.
(A) Except as set forth in subdivision (B), no elected officer of a state or local government agency shall, from the date of his or her election to office through the date 132
he or she vacates office, receive a personal loan of $500 or more, except when the loan is in writing and clearly states the terms of the loan, including the parties to the loan agreement, date of the loan, amount of the loan, term of the loan, date or dates when payments shall be due on the loan and the amount of the payments, and the rate of interest paid on the loan.
(B) This section shall not apply to the following types of loans:

1. Loans made to the campaign committee of the elected officer.

2. Loans made to the elected officer by his or her spouse, child, parent, grandparent, grandchild, brother, sister, parent-in-law, brother-in-law, sister-in-law, nephew, niece, aunt, uncle, or first cousin, or the spouse of any such person, provided that the person making the loan is not acting as an agent or intermediary for any person not otherwise exempted under this section.

3. Loans made, or offered in writing, before January 1, 1998. (C) Nothing in this section shall exempt any person from any other provision of Title 9 of the Government Code.
(8.4) Section 8.4. Personal Loans.
(A) Except as set forth in subdivision (B), a personal loan received by any designated employee shall become a gift to the designated employee for the purposes of this section in the following circumstances:

1. If the loan has a defined date or dates for repayment, when the statute of limitations for filing an action for default has expired.

2. If the loan has no defined date or dates for repayment, when one year has elapsed from the later of the following:
133
a. The date the loan was made.
b. The date the last payment of $100 or more was made on the loan. c. The date upon which the debtor has made payments on the loan aggregating to less than $250 during the previous 12 months.
(B) This section shall not apply to the following types of loans:

1. A loan made to the campaign committee of an elected officer or a candidate for elective office.

2. A loan that would otherwise not be a gift as defined in this title.

3. A loan that would otherwise be a gift as set forth under subdivision (A), but on which the creditor has taken reasonable action to collect the balance due.

4. A loan that would otherwise be a gift as set forth under subdivision (A), but on which the creditor, based on reasonable business considerations, has not undertaken collection action. Except in a criminal action, a creditor who claims that a loan is not a gift on the basis of this paragraph has the burden of proving that the decision for not taking collection action was based on reasonable business considerations.

5. A loan made to a debtor who has filed for bankruptcy and the loan is ultimately discharged in bankruptcy.
(C) Nothing in this section shall exempt any person from any other provisions of Title 9 of the Government Code.
(9) Section 9. Disqualification.

No designated employee shall make, participate in making, or in any way attempt to use his or her official position to influence the making of any governmental decision which he or she knows or has reason to know will have a reasonably foreseeable 134
material financial effect, distinguishable from its effect on the public generally, on the official or a member of his or her immediate family or on:
(A) Any business entity in which the designated employee has a direct or indirect investment worth $2,000 or more;
(B) Any real property in which the designated employee has a direct or indirect interest worth $2,000 or more;
(C) Any source of income, other than gifts and other than loans by a commercial lending institution in the regular course of business on terms available to the public without regard to official status, aggregating $500 or more in value provided to, received by or promised to the designated employee within 12 months prior to the time when the decision is made;
(D) Any business entity in which the designated employee is a director, officer, partner, trustee, employee, or holds any position of management; or (E) Any donor of, or any intermediary or agent for a donor of, a gift or gifts aggregating $440 or more provided to, received by, or promised to the designated employee within 12 months prior to the time when the decision is made. (9.3) Section 9.3. Legally Required Participation.

No designated employee shall be prevented from making or participating in the making of any decision to the extent his or her participation is legally required for the decision to be made. The fact that the vote of a designated employee who is on a voting body is needed to break a tie does not make his or her participation legally required for purposes of this section.
(9.5) Section 9.5. Disqualification of State Officers and Employees. 135
In addition to the general disqualification provisions of section 9, no state administrative official shall make, participate in making, or use his or her official position to influence any governmental decision directly relating to any contract where the state administrative official knows or has reason to know that any party to the contract is a person with whom the state administrative official, or any member of his or her immediate family has, within 12 months prior to the time when the official action is to be taken:
(A) Engaged in a business transaction or transactions on terms not available to members of the public, regarding any investment or interest in real property; or (B) Engaged in a business transaction or transactions on terms not available to members of the public regarding the rendering of goods or services totaling in value $1,000 or more.
(10) Section 10. Disclosure of Disqualifying Interest.

When a designated employee determines that he or she should not make a governmental decision because he or she has a disqualifying interest in it, the determination not to act may be accompanied by disclosure of the disqualifying interest. (11) Section 11. Assistance of the Commission and Counsel.

Any designated employee who is unsure of his or her duties under this code may request assistance from the Fair Political Practices Commission pursuant to Section 83114 and Regulations 18329 and 18329.5 or from the attorney for his or her agency, provided that nothing in this section requires the attorney for the agency to issue any formal or informal opinion.
(12) Section 12. Violations.
136
This code has the force and effect of law. Designated employees violating any provision of this code are subject to the administrative, criminal and civil sanctions provided in the Political Reform Act, Sections 81000-91014. In addition, a decision in relation to which a violation of the disqualification provisions of this code or of Section 87100 or 87450 has occurred may be set aside as void pursuant to Section 91003. _____________
1 Designated employees who are required to file statements of economic interests under any other agency's conflict of interest code, or under article 2 for a different jurisdiction, may expand their statement of economic interests to cover reportable interests in both jurisdictions, and file copies of this expanded statement with both entities in lieu of filing separate and distinct statements, provided that each copy of such expanded statement filed in place of an original is signed and verified by the designated employee as if it were an original. See Section 81004.
2 See Section 81010 and Regulation 18115 for the duties of filing officers and persons in agencies who make and retain copies of statements and forward the originals to the filing officer.
3 For the purpose of disclosure only (not disqualification), an interest in real property does not include the principal residence of the filer.
4 Investments and interests in real property which have a fair market value of less than $2,000 are not investments and interests in real property within the meaning of the Political Reform Act. However, investments or interests in real property of an individual include those held by the individual's spouse and dependent children as well as a pro rata share of any investment or interest in real property of any business entity or trust in 137
which the individual, spouse and dependent children own, in the aggregate, a direct, indirect or beneficial interest of 10 percent or greater. 5 A designated employee's income includes his or her community property interest in the income of his or her spouse but does not include salary or reimbursement for expenses received from a state, local or federal government agency. 6 Income of a business entity is reportable if the direct, indirect or beneficial interest of the filer and the filer's spouse in the business entity aggregates a 10 percent or greater interest. In addition, the disclosure of persons who are clients or customers of a business entity is required only if the clients or customers are within one of the disclosure categories of the filer.

Note: Authority cited: Section 83112, Government Code. Reference: Sections 87103(e), 87300-87302, 89501, 89502 and 89503, Government Code.

HISTORY

1. New section filed 4-2-80 as an emergency; effective upon filing (Register 80, No. 14).

Certificate of Compliance included.

2. Editorial correction (Register 80, No. 29).

3. Amendment of subsection (b) filed 1-9-81; effective thirtieth day thereafter (Register 81, No. 2).

4. Amendment of subsection (b)(7)(B)1. filed 1-26-83; effective thirtieth day thereafter (Register 83, No. 5).

5. Amendment of subsection (b)(7)(A) filed 11-10-83; effective thirtieth day thereafter (Register 83, No. 46).

6. Amendment filed 4-13-87; operative 5-13-87 (Register 87, No. 16). 138

7. Amendment of subsection (b) filed 10-21-88; operative 11-20-88 (Register 88, No. 46).

8. Amendment of subsections (b)(8)(A) and (b)(8)(B) and numerous editorial changes filed 8-28-90; operative 9-27-90 (Reg. 90, No. 42).

9. Amendment of subsections (b)(3), (b)(8) and renumbering of following subsections and amendment of Note filed 8-7-92; operative 9-7-92 (Register 92, No. 32).

10. Amendment of subsection (b)(5.5) and new subsections (b)(5.5)(A)-(A)(2) filed 2-4-93; operative 2-4-93 (Register 93, No. 6).

11. Change without regulatory effect adopting Conflict of Interest Code for California Mental Health Planning Council filed 11-22-93 pursuant to title 1, section 100, California Code of Regulations (Register 93, No. 48). Approved by Fair Political Practices Commission 9-21-93.

12. Change without regulatory effect redesignating Conflict of Interest Code for California Mental Health Planning Council as chapter 62, section 55100 filed 1-4-94 pursuant to title 1, section 100, California Code of Regulations (Register 94, No. 1).

13. Editorial correction adding History 11 and 12 and deleting duplicate section number (Register 94, No. 17).

14. Amendment of subsection (b)(8), designation of subsection (b)(8)(A), new subsection (b)(8)(B), and amendment of subsections (b)(8.1)-(b)(8.1)(B), (b)(9)(E) and Note filed 3-14-95; operative 3-14-95 pursuant to Government Code section 11343.4(d) (Register 95, No. 11).

15. Editorial correction inserting inadvertently omitted language in footnote 4 (Register 96, No. 13).
139

16. Amendment of subsections (b)(8)(A)-(B) and (b)(8.1)(A), repealer of subsection (b)(8.1)(B), and amendment of subsection (b)(12) filed 10-23-96; operative 10-23-96 pursuant to Government Code section 11343.4(d) (Register 96, No. 43).

17. Amendment of subsections (b)(8.1) and (9)(E) filed 4-9-97; operative 4-9-97 pursuant to Government Code section 11343.4(d) (Register 97, No. 15).

18. Amendment of subsections (b)(7)(B)5., new subsections (b)(8.2)-(b)(8.4)(C) and amendment of Note filed 8-24-98; operative 8-24-98 pursuant to Government Code section 11343.4(d) (Register 98, No. 35).

19. Editorial correction of subsection (a) (Register 98, No. 47).

20. Amendment of subsections (b)(8.1), (b)(8.1)(A) and (b)(9)(E) filed 5-11-99; operative 5-11-99 pursuant to Government Code section 11343.4(d) (Register 99, No. 20).

21. Amendment of subsections (b)(8.1)-(b)(8.1)(A) and (b)(9)(E) filed 12-6-2000; operative 1-1-2001 pursuant to the 1974 version of Government Code section 11380.2 and Title 2, California Code of Regulations, section 18312(d) and (e) (Register 2000, No. 49).

22. Amendment of subsections (b)(3) and (b)(10) filed 1-10-2001; operative 2-1-2001.

Submitted to OAL for filing pursuant to Fair Political Practices Commission v. Office of Administrative Law, 3 Civil C010924, California Court of Appeal, Third Appellate District, nonpublished decision, April 27, 1992 (FPPC regulations only subject to 1974 Administrative Procedure Act rulemaking requirements) (Register 2001, No. 2).

23. Amendment of subsections (b)(7)(A)4., (b)(7)(B)1.-2., (b)(8.2)(E)3., (b)(9)(A)-(C) and footnote 4. filed 2-13-2001. Submitted to OAL for filing pursuant to Fair Political Practices Commission v. Office of Administrative Law, 3 Civil C010924, California Court 140
of Appeal, Third Appellate District, nonpublished decision, April 27, 1992 (FPPC regulations only subject to 1974 Administrative Procedure Act rulemaking requirements) (Register 2001, No. 7).

24. Amendment of subsections (b)(8.1)-(b)(8.1)(A) filed 1-16-2003; operative 1-1-2003.

25. Editorial correction of History 24 (Register 2003, No. 12).

26. Editorial correction removing extraneous phrase in subsection (b)(9.5)(B) (Register 2004, No. 33).

27. Amendment of subsections (b)(2)-(3), (b)(3)(C), (b)(6)(C), (b)(8.1)-(b)(8.1)(A), (b)(9)(E) and (b)(11)-(12) filed 1-4-2005; operative 1-1-2005 pursuant to Government Code section 11343.4 (Register 2005, No. 1).

28. Amendment of subsection (b)(7)(A)4. filed 10-11-2005; operative 11-10-2005 (Register 2005, No. 41).

29. Amendment of subsections (a), (b)(1), (b)(3), (b)(8.1), (b)(8.1)(A) and (b)(9)(E) filed 12-18-2006; operative 1-1-2007. Submitted to OAL pursuant to Fair Political Practices Commission v. Office of Administrative Law, 3 Civil C010924, California Court of Appeal, Third Appellate District, nonpublished decision, April 27, 1992 (FPPC regulations only subject to 1974 Administrative Procedure Act rulemaking requirements) (Register 2006, No. 51).
141

30. Amendment of subsections (b)(8.1)-(b)(8.1)(A) and (b)(9)(E) filed 10-31-2008; operative 11-30-2008. Submitted to OAL for filing pursuant to Fair Political Practices Commission v. Office of Administrative Law, 3 Civil C010924, California Court of Appeal, Third Appellate District, nonpublished decision, April 27, 1992 (FPPC regulations only subject to 1974 Administrative Procedure Act rulemaking requirements and not subject to procedural or substantive review by OAL) (Register 2008, No. 44).

31. Amendment of section heading and section filed 11-15-2010; operative 12-15-2010.

32. Amendment of section heading and subsections (a)-(b)(1), (b)(3)-(4), (b)(5)(C), (b)(8.1)-(b)(8.1)(A) and (b)(9)(E) and amendment of footnote 1 filed 1-8-2013; operative 2-7-2013. Submitted to OAL for filing pursuant to Fair Political Practices Commission v.

Office of Administrative Law, 3 Civil C010924, California Court of Appeal, Third Appellate District, nonpublished decision, April 27, 1992 (FPPC regulations only subject to 1974 Administrative Procedure Act rulemaking requirements and not subject to procedural or substantive review by OAL) (Register 2013, No. 2). 142
(Regulations of the Fair Political Practices Commission, Title 2, Division 6, California Code of Regulations)
§ 18730.1. Conflict of Interest Code: Reporting of Gifts.

Nothing contained in an agency's conflict of interest code shall be interpreted to require the reporting of gifts from outside the agency's jurisdiction if the purpose of disclosure of the source of the gift does not have some connection with or bearing upon the functions or duties of the position for which the reporting is required. Nothing in this language is intended to create an inference that all gifts within the jurisdiction are reportable.

Note: Authority cited: Section 83112, Government Code. Reference: Sections 82028, 87100, 87103, 87207, 87300, 87302, 87309 and 89503, Government Code.

HISTORY

1. New section filed 10-3-2012; operative 11-2-2012. Submitted to OAL for filing pursuant to Fair Political Practices Commission v. Office of Administrative Law, 3 Civil C010924, California Court of Appeal, Third Appellate District, nonpublished decision, April 27, 1992 (FPPC regulations only subject to 1974 Administrative Procedure Act rulemaking requirements and not subject to procedural or substantive review by OAL) (Register 2012, No. 40). 143
City of Oakdale
City Council Staff Report
Meeting Date: May 20, 2024
To: Mayor Bairos and Members of the City Council
From:

Subject:

Colleen Andersen, Council Services Manager
Claim for Damage – Caitlin Walsh
I. BACKGROUND
A claim submitted to the City against was received on April 15, 2024. The claim, as submitted, indicated the incident occurred on April 6, 2024. The location of the incident was listed as or near corner of E. F Street and N. 8th Street.

II. DISCUSSION
The claim was submitted to the City’s claims adjuster, Acclamation Insurance Services (AIMS), for review and recommendation. The City’s claims adjuster has recommended City Council rejection of the claim.

III. FISCAL IMPACT
No fiscal impact to date.

IV. RECOMMENDATION
Staff concurs with AIMS’ recommendation and recommends rejection of the claim by City Council Minute Order.

V. ATTACHMENTS
None.

AGENDA ITEM 9.7
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CITY OF OAKDALE

CITY COUNCIL STAFF REPORT
Date: May 20, 2024
To: Mayor and City Council
Reviewed by: Jeff Gravel, Public Services Director
From: Amber Del Cielo, Management Analyst
Subject: Consideration of Tree Removal Request for One (1) Oak Tree Located at 530 Valley View Drive
I. BACKGROUND
Cindy Schmachtenberger (Applicant), has requested approval to remove one Oak Tree located at 530 Valley View Drive. Due to the species of the tree, it is subject to Oakdale’s Tree Preservation Ordinance.

Location Map
As noted above, the Subject Tree is located at 530 Valley View Drive on the interior of the property, in the front yard of the home. See Attachment A – Tree Photographs.

AGENDA ITEM 9.8
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CITY OF OAKDALE

CITY COUNCIL STAFF REPORT
Subject: Consideration of Tree Removal Request: 530 Valley View Drive May 20, 2024

II. DISCUSSION
Per the Tree Preservation Ordinance, significant trees (any tree with a diameter of 24 inches or greater at a height of 3 feet) must receive City Council approval in order to be removed.

Section 36-28(4)(D) of the City’s Tree Ordinance provides the criteria used to evaluate requests for tree removal. The removal of Significant Trees requires City Council approval prior to being removed.

The criteria in the Ordinance applicable to this request include:
(1) “The condition of the oak or significant tree with respect to its general health, status as a public nuisance, danger of falling, proximity to existing or proposed structures, interference with utility services, and its status as host for a plant, pest or disease endangering other species of trees or plants with infection or infestation.” The Subject Tree is located in the front of the home, leans significantly toward the home, and appears to be in poor health. The Tree has sections that are damaged, has evidence of disease and infestation, and is dropping limbs that could cause bodily injury or property damage. The root structure is in danger of damaging the foundation of the residence. City staff reviewed the tree on April 16 and May 1, 2024 and is in agreement with the Applicant’s concerns.
(2) “The number, species, size and location of existing trees in the area and the effect of the requested action on shade areas, air pollution, historic values, scenic beauty and the general welfare of the City as a whole.”
The Subject Tree does provide shade, but does not significantly affect the City’s historical values, scenic beauty, or general welfare due to its location. The Applicant has elected to replace the tree with one (1) Crape Myrtle Tree, which reaches 15 - 25 feet tall at full maturity.

III.RECOMMENDATION
Staff recommends by Minute Order that the City Council approve the request to remove the one (1) Oak Tree located at 530 Valley View Drive, identified in Attachment A.

IV. ATTACHMENTS
Attachment A: Tree Photographs
Attachment B: Notice of Tree Removal
Attachment C: Tree Removal Permit Application
Attachment D: Arborist Report
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CITY COUNCIL STAFF REPORT
Subject: Consideration of Tree Removal Request: 530 Valley View Drive May 20, 2024
Attachment A
Photographs of Tree at 530 Valley View Drive
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CITY COUNCIL STAFF REPORT
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Subject: Consideration of Tree Removal Request: 530 Valley View Drive May 20, 2024

ATTACHMENT B

NOTICE OF TREE REMOVAL
City of Oakdale
Public Services Department
455 S. 5th Avenue
(209) 845-3625
Notice of Tree
Removal Request
The Public Services Director hereby notices that the owners of this property have requested authorization to remove one tree in accordance with the City of Oakdale’s Tree Preservation Ordinance (Chapter 36-28.4). The City Council will consider this request during a public meeting. Those wishing to address the removal of this tree should attend the City Council Meeting or submit a written statement to the Public Services Department.

City Council Meeting Date: Monday, May 20th – 7:00 P.M.

Meeting Location: Council Chambers, 277 North Second Avenue Additional Information: Contact at (209) 845-3625
Tree Location: 352 South 4th Avenue, Oakdale, CA 95361
Reason for Tree Removal: Diseased, insect infestation, safety hazard 159

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Subject: Consideration of Tree Removal Request: 530 Valley View Drive May 20, 2024
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Subject: Consideration of Tree Removal Request: 530 Valley View Drive May 20, 2024

ATTACHMENT C

TREE REMOVAL PERMIT APPLICATION

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Subject: Consideration of Tree Removal Request: 530 Valley View Drive May 20, 2024

ATTACHMENT D

ARBORIST REPORT
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CITY OF OAKDALE

CITY COUNCIL STAFF REPORT
Meeting Date: May 20, 2024
To: Mayor Bairos and City Council
From: Ian Sather, Senior Engineering Technician
Subject: CONSIDER A RESOLUTION ACCEPTING A QUIT CLAIM
(PARCEL SWAP) INVOLVING TWO PARCELS IN KERR

PARK OWNED BY THE CITY OF OAKDALE AND THE

OAKDALE SPORTSMAN CLUB AND AUTHORIZE FILING

WITH COUNTY RECORDER
I. BACKGROUND
In July of 2021, a Memorandum of Understanding (MOU) between the City of Oakdale and the Oakdale Sportsmen’s Club was entered into. Some of the terms of the MOU that were agreed upon were:
• The Oakdale Sportsmen’s Club and the City of Oakdale will both collectively participate in the conservation of habitat and propagation of fish and wildlife.
• The Oakdale Sportsmen’s Club agrees to work in conjunction with and support the City of Oakdale’s efforts to create and restore salmon habitat. • The Oakdale Sportsmen’s Club agrees to offer the city a parcel of land lying easterly of the present Kerr Park boundary, in return for continued provision of free water as agreed upon in 1967.
• The Oakdale Sportsmen’s Club would discuss the possibility of converting a portion of vacant City owned property into a parking area for use by the Oakdale Sportsmen’s Club.

As a final step in adhering to the terms of the MOU, the possibility of converting previously vacant property into a parking lot was discussed. During the course of discussion, it was discovered that there were portions of Kerr Park that were owned by the Sportsmen’s Club, where previously thought to be under the ownership of the city. Due to the unforeseen discovery, both parties agreed to swap parcels, which would satisfy the requirements of the MOU.

In reports brought to previous City Council meetings, there was an approval for a Lot Line Adjustment to the properties. The Sportsmen’s Club agreed to transfer ownership of their 3.5-acre portion of land in return for a 2.10-acre area of land on the southern portion of Kerr Park. This matter was also brought in front of the Planning Commission on August 3, 2022 where a recommendation was made to accept the property trade.

AGENDA ITEM 9.9
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CITY OF OAKDALE
City Council Staff Report (Continued)
SUBJECT: Accept Sportsmen’s Club Kerr Park Quitclaim Deed MEETING DATE: May 20, 2024
II. DISCUSSION
In order to transfer the ownership of both portions of property the Quitclaim Deed will transfer both of the portions of properties to the new respective owners as-is, and will adjust the lot lines of both properties to account for the change in ownership. The southern portion of Kerr Park, which is currently unused, will transfer over to the Sportsmen’s Club for previously mentioned purposes agreed upon in the MOU, and the northern portion of land will be transferred to the city.

III. FISCAL IMPACT
There is no fiscal impact to the General Fund. The Oakdale Sportsman’s Club will pay any fees associated with the transaction. It should also be noted that the city will request an easement on a portion of the area to be adjusted to the Sportsman Club for a communication tower or pole.

IV. RECOMMENDATION
Staff recommends that City Council adopt a resolution accepting Sportsmen’s Club and Kerr Park Quitclaim Deed and authorize filing with County Recorder. 173

CITY OF OAKDALE
City Council Staff Report (Continued)
SUBJECT: Accept Sportsmen’s Club Kerr Park Quitclaim Deed MEETING DATE: May 20, 2024
V. ATTACHMENTS
Attachment A: Draft City Council Resolution 2024-__
Attachment B: Kerr Park Quitclaim Deed
174

IN THE CITY COUNCIL

OF THE CITY OF OAKDALE

STATE OF CALIFORNIA
CITY COUNCIL RESOLUTION 2024-___

A RESOLUTION OF THE CITY OF OAKDALE CITY COUNCIL ACCEPTING A

QUIT CLAIM (PARCEL SWAP) INVOLVING TWO PARCELS IN KERR PARK

OWNED BY THE CITY OF OAKDALE AND THE OAKDALE SPORTSMAN CLUB

AND AUTHORIZE FILING WITH COUNTY RECORDER
WHEREAS, as a part of the 2021 MOU, there were discussions between both parties regarding utilizing the previously unused southern portion of the park to expand the Sportsmen’s Club parking area; and,
WHEREAS, in those discussions it was discovered that there were portions of Kerr Park that were owned by the Sportsmen’s Club, where previously thought to be under the ownership of the city; and,
WHEREAS, in previous reports brought to council there was an approval for a Lot Line Adjustment to the properties. The Sportsmen’s Club agreed to transfer ownership of their 3.5-acre portion of land in return for a 2.10-acre area of land on the southern portion of Kerr Park; and,
WHEREAS, this matter was also brought in front of the Planning Commission on August 3, 2022 where a recommendation was made to accept the property trade; and, WHEREAS, in order to transfer the ownership of both portions of property the Quitclaim Deed will transfer both of the portions of properties to the new respective owners as-is, and will adjust the lot lines of both properties to account for the change in ownership; and,
NOW, THEREFORE, BE IT RESOLVED, that the CITY COUNCIL of the CITY OF OAKDALE does hereby accept the Sportsmen’s Club and Kerr Park Quitclaim Deed and authorize filing with County Recorder.

THE FOREGOING RESOLUTION IS HEREBY ADOPTED THIS 20TH DAY OF MAY, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAINED: COUNCIL MEMBERS:

SIGNED:

Cherilyn Bairos, Mayor
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CITY OF OAKDALE
City Council Resolution 2024-XX
ATTEST:

Rouzé Roberts, City Clerk
176
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CITY OF OAKDALE

CITY COUNCIL STAFF REPORT
Date: Monday, May 20th, 2024
To: City Council
From: Gary Vanderheiden, Support Division Lieutenant
Subject: Consideration of a Resolution Authorizing Renewal of an Interagency Range Use Agreement with Stanislaus County
Probation Department for the use of the Oakdale Police Department Firearms Training Range Facilities.

I. BACKGROUND
On November 6, 2017, Staff brought to the City Council a multi-phase Capital Improvement Project for the Police Department Firearms Training Range. At that time, Staff advised that by completing the work in phases as recommended, the Firearms Training Range would be safer and not only increase the type of training officers would receive, but also have the potential to create revenue from other training entities to offset future improvement and maintenance costs.

Staff had interest from several entities wanting to use the Firearms Training Range at that time. After a review process to ensure proper certifications, indemnification, and liability mitigation, Staff recommended the City enter into Range Use Agreements with the entities expressing interest.

Stanislaus County Probation Department has expressed interest in a renewal of our interagency Range Use Agreement and Use of the Police Department Firearms Training Range Facilities. The contract agreement will begin from the signature date until June 30th, 2029. Staff is now bringing the proposed contract agreement to the City Council with the City Attorney's legal review to authorize staff to accept the agreement.

II. DISCUSSION
As part of the requirement of the Peace Officer Standard and Training (POST), the Oakdale Police Department is required to conduct weapons training regularly throughout the year to make sure that officers remain proficient in the utilization and qualification of their weapons. Stanislaus County Probation has the same range qualification mandates. These trainings are conducted on property owned by the City of Oakdale next to the Oakdale Animal Shelter at 9800 Liberini Road. The property includes a facility building and gun range area, which has existed for over forty years and needs ongoing maintenance.

The facility recently underwent several Capital Improvement Projects. The roof replacement on the firearms training range building was completed, thanks in part to a $2,500 donation from the Oakdale Rotary Club. The Public Services Department completed the extension of the current drain system. Thompson AGENDA ITEM 11.1
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The staff has also installed a new air conditioner on the range house. An oil pole fence and gate separating the upper and range floors were added for safety.

Through range Use Agreements, the City will have a revenue source to further provide necessary improvements and benefits to the City and partners using the facilities.

Stanislaus County Probation Department contacted staff, expressing their desire to renew our interagency Range Use Agreement. Staff provided a draft agreement with terms, which Stanislaus County Probation Department has conceptually agreed to. The term of the contract agreement would be from the signature date through June 30th, 2029. Either Party may terminate the agreement upon thirty (30) days written notice and/or consistent with the terms of the agreement.

Under the agreement, the City would allow Stanislaus County Probation Department to use the Firearms Range to conduct firearms training for its personnel on dates and times mutually agreed upon by the Parties. The user agrees to adhere to all Range rules and regulations provided in writing by the Oakdale Police Department. Use of the Firearms Range by the Contracting Party is subject to availability at the sole discretion of the Chief of Police or his designee.

The needs of the Oakdale Police Department for use of the Firearms Range take priority.

In exchange for using the Firearms Range, Stanislaus County Probation Department agrees to pay the City a fee of $350 per day. This fee will be set for the 2025, 2026, and 2027 calendar years. For Calendar years 2028 and 2029, the fee per day will increase to $375.

Funds received will be deposited into the Police Range Improvement Fund 745.

Funds for the use of the Firearms Range will be submitted in arrears on a quarterly basis.

The attached Range Use Agreement addresses additional specific terms of the agreement, including required certifications, indemnification, and liability insurance.

The City Attorney’s Office is responsible for determining and advising staff on the current and ongoing legality of the agreement consistent with all applicable laws, including compliance with 1090 GC as may be applicable. The City Attorney’s Office has advised staff the current agreement is compliant with the above requirements.

III. FISCAL IMPACTS
The fiscal impact of the Interagency Range Use Agreement with Stanislaus County Probation Department would result in continued revenue sources. The funds received will be deposited into the Police Range Improvement Fund 745 for current and future improvements and maintenance of the Police Department Firearms Training Range.
188

CITY OF OAKDALE
City Council Staff Report (Continued)
SUBJECT: Authorizing an Interagency Range Use Agreement with Stanislaus County Probation Department MEETING DATE: May 20, 2024
IV. RECOMMENDATION
Staff recommends that the City Council adopt a Resolution authorizing staff to enter into a Range Use Agreement with Stanislaus County Probation Department for the rental of the Police Department Firearms Training Range Facilities.

V. ATTACHMENTS
Attachment A: Resolution
Attachment B: Range Use Agreement with Exhibits
189

IN THE CITY COUNCIL OF THE CITY OF OAKDALE

STATE OF CALIFORNIA
CITY COUNCIL RESOLUTION 2024-

RESOLUTION OF THE CITY OF OAKDALE CITY COUNCIL AUTHORIZING A

RENEWAL OF AN INTERAGENCY RANGE USE AGREEMENT WITH THE

STANISLAUS COUNTY PROBATION DEPARTMENT FOR THE USE OF THE

OAKDALE POLICE DEPARTMENT FIREARMS TRAINING RANGE FACILITIES THE CITY OF OAKDALE CITY COUNCIL DOES HEREBY RESOLVE THAT:

WHEREAS, the City of Oakdale maintains a firearms training range for use by the Oakdale Police Department; and,
WHEREAS, the City of Oakdale desires to extend the interagency range use agreement to The Stanislaus County Probation Department to allow the mutual benefit of providing a training facility for their personnel and a revenue source to the City to mitigate range improvements and maintenance expenses; and, WHEREAS, the Oakdale Police Department has submitted to the City Council a Range Use Agreement on behalf of the Stanislaus County Probation Department for the use of the Oakdale Police Department Firearms Training Range; and, WHEREAS, the City Attorney’s Office is responsible for determining the current and ongoing legality of the agreement consistent with all applicable laws, including compliance with 1090 GC as may be applicable; and
WHEREAS, the City of Oakdale may terminate the proposed Agreement upon thirty (30) days written notice; and
WHEREAS, funds received from the use of the firearms range will be deposited into the Police Range Improvement Fund 745 for future firearms range improvements and maintenance;
NOW, THEREFORE, BE IT RESOLVED that the CITY COUNCIL hereby approves the interagency Range Use Agreement with the Stanislaus County Probation Department for the use of the Oakdale Police Department Firearms Training Range for firearms training of personnel and authorizes the Chief of Police to sign and execute the agreement on behalf of the City. The term of the agreement shall be from the signature date through June 30th, 2029.

THE FOREGOING RESOLUTION IS HEREBY ADOPTED THIS 20th DAY OF MAY 2024, by the following votes:
190

IN THE CITY COUNCIL OF THE CITY OF OAKDALE

STATE OF CALIFORNIA
CITY COUNCIL RESOLUTION 2024-
AYES: COUNCIL MEMBERS: ( )
NOES: COUNCIL MEMBERS: ( )
ABSENT: COUNCIL MEMBERS: ( )
ABSTAINED: COUNCIL MEMBERS: ( )
ATTEST:

Rouzé Roberts, City Clerk

SIGNED:

Cherilyn Bairos, Mayor
191
1 OAKDALE POLICE DEPARTMENT
2 RANGE USE AGREEMENT
3 4 This Agreement for Use of the Oakdale Police Department Range (this "Agreement"), is 5 made by and between the City of Oakdale, a California municipal corporation (the "City"), and 6 STANISLAUS COUNTY PROBATION DEPARTMENT, a Contracting Party as of 7 _______________, 2024. The City and the Contracting Party are collectively referred to as 8 "Parties," or singularly as "Party".
9 10
11 RECITALS
12 13 WHEREAS, the City owns and operates a small arms Firearms Range, commonly known 14 as the Oakdale Police Department Range (hereinafter referred to as the “Firearms Range"), 15 located at 9800 Liberini Dr. Oakdale, CA, 95361.
16 17 WHEREAS, the City wishes to allow the Contracting Party to use the Firearms Range for 18 the limited purposes of training, competition, or other purposes approved by the Oakdale Police 19 Department Chief, or his designee, in accordance with the City's rules and regulations, which are 20 incorporated by reference into the terms of this Agreement. 21 22 NOW, THEREFORE, in consideration of this Agreement, and the mutual promises, 23 covenants, and stipulations hereinafter contained, the Parties agree as follows:
24 25 AGREEMENT
26 27 1. Use of the Firearms Range. The City will allow the Contracting Party to use the Firearms 28 Range for training, competition, or other uses specifically authorized by the Police Chief or his 29 designee.
30 31 2. Requirements for Use. The Contracting Party's use will at all times be under the sole 32 direction, control, and supervision of the authorized Contracting Party's firearms instructors. The 33 Contracting Party is responsible for providing at least one (1) qualified and experienced firearms 34 instructor to oversee participants each time it uses the Firearms Range. 35 36 a. When using the Firearms Range, the Contracting Party must comply with the 37 City's Firearms Range Rules, attached hereto as Exhibit A, and all posted rules. 38 39 b. The Contracting Party must provide all of its own supplies, equipment, personal 40 protective equipment, and ammunition and ensure that all participants invited by the 41 Contracting Party to use the Firearms Range utilize the appropriate safety equipment, 42 including, but not limited to, eye and hearing protection. 43 44 c. The Contracting Party must ensure that the Firearms Range is restored to the 45 condition it was in prior to the commencement of their use and that all expended brass, 46 used targets, and trash is collected and deposited in appropriate containers. 192
1 2 3. Subject to Availability. Use of the Firearms Range by the Contracting Party is subject to 3 availability in the sole discretion of the Chief of Police or their designee. The needs and scheduling 4 of the Oakdale Police Department for use of the Firearms Range take priority. 5 6 4. SERVICE EXCHANGE. The city will allow Party to use the Firearms Range to conduct 7 firearms training for its personnel, on dates and times to be mutually agreed upon by the Parties. 8 Party agrees to adhere to any and all Range rules and regulations that are provided to Party in 9 writing by the Oakdale Police Department.
10 11 In exchange for the use of the Firearms Range, Party shall pay the City a fee of $350 per 12 day for the use of the range during the calendar years 2025, 2026, 2027. The Party shall pay the 13 City a fee of $375 per day for the use of the range during calendar years 2028, 2029. This fee will 14 be set for the term of this Agreement. The total amount is not to exceed $15,000 per calendar year. 15 16 Funds will be deposited into the Range Improvement Fund. Checks for the use of the 17 Firearms Range shall be submitted in arrears on a quarterly basis. 18 19 5. Term. This Agreement shall be effective for the use of the Firearms Range by the Contracting Party for the signature date through June 30th 20 , 2029. 21 22 6. Termination. Either Party may terminate this Agreement upon thirty (30) days' written 23 notice.
24 25 7. Indemnification. In consideration for the use of the Firearms Range, the Contracting 26 Party agrees to accept responsibility and hold harmless, indemnify, and defend with counsel 27 acceptable to the City, the City, and its elected and appointed officers, officials, employees, agents, 28 contractors and consultants from and against any and all claims, loss, liability, damage, judgment, 29 and expense directly or indirectly arising out of or connected to the Contracting Party's use of the 30 Firearms Range, and any other claims, loss, liability, damage, judgment, injuries, or damages 31 brought by the Contracting Party's members, heirs, assigns, beneficiaries, and next of kin, as a 32 result of participating in the Contracting Party's use of the Firearms Range. 33 34 8. Insurance. The Contracting Party shall provide and maintain in full force and effect for 35 the term of this Agreement, policies of insurance covering the Contracting Party's use of the 36 Firearms Range, including, but not limited to, insurance against claims for injuries to persons or 37 damages to property which may arise from or in connection to the Contracting Party's use of the 38 Firearms Range, and furnish a certificate of insurance evidencing all coverage and endorsements 39 required hereunder prior to commencement of the use of the Firearms Range. The Contracting 40 Party agrees to secure and maintain:
41 42 A. General Liability: Contractor shall maintain commercial general liability 43 insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in 44 an amount not less than two million dollars ($2,000,000) per occurrence, four million 45 dollars ($4,000,000) general aggregate, for bodily injury, personal injury, and property 46 damage, including without limitation, blanket contractual liability. The contractor’s 193
1 general liability policies shall be primary and non-contributory, and be endorsed using 2 Insurance Services Office form CG 20 10 to provide that the City and its officers, officials, 3 employees, and agents shall be additionally insured under such policies. 4 5 B. Automobile Liability Insurance, occurrence form, with a limit of not less than 6 $1,000,000.00 for each occurrence. Such insurance shall include coverage for owned, 7 hired, and non-owned automobiles.
8 9 C. Workers Compensation in at least the minimum statutory limits. 10 11 D. General Provisions for all insurance. All Insurance shall:
12 13 i) Include the City, its elected and appointed officials, employees, agents, 14 and volunteers as additional insureds with respect to this Agreement and the 15 performance of services in this Agreement. The coverage shall contain no special 16 limitations on the scope of its protection to the above-designated insureds. 17 18 (ii) Be primary with respect to any insurance or self-insurance programs of 19 the City, its elected and appointed officials, employees, and agents. 20 21 (iii) Be evidenced, prior to commencement of use of the Firearms Range, 22 by properly executed policy endorsements in addition to a certificate of insurance. 23 24 (iv) No reductions or cancellations in insurance may be made without the 25 written approval of the City's Risk Manager.
26 27 9. Assumption of Risk. The City assumes no liability or responsibility for any personal 28 property of the Contracting Party or of its officials, officers, employees, agents, representatives, 29 guests, or invitees brought into the facility, during the term of this Agreement. The Contracting 30 Party certifies that it understands that the use of firearms is an inherently dangerous activity, 31 assumes any and all risks associated with its employees' participation in such activity, and has 32 reviewed and agreed to the terms of this Agreement.
33 34 10. Waiver of Liability Form. The Contracting Party agrees that the use of the Firearms 35 Range under the terms of this Agreement is only available to its employees and that prior to using 36 the Firearms Range, all such individuals shall sign, without exception, the waiver form attached 37 hereto as Exhibit B.
38 39 11. Notices. Any written notice to the Contracting Party shall be sent to:
40 41 Office of the Chief Probation Officer
42 Stanislaus County Probation Department
43 Modesto, CA 95358
44 45 Any written notice to the City shall be sent to:
46 194
1 Office of the Chief of Police
2 City of Oakdale Police Department
250 N. 3rd 3 Ave
4 Oakdale Ca 95361
5 6 12. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or 7 otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this 8 Agreement shall continue in full force and effect.
9 10 13. Governing Law; Venue. The laws of the State of California shall govern this Agreement 11 without regard to principles of conflicts of laws. Any action to enforce or interpret this Agreement 12 shall be filed in the Superior Court of Stanislaus County, California. 13 14 14. Integration; Amendments. This Agreement, including Exhibit A and Exhibit B, 15 attached hereto and incorporated herein, represents the entire and integrated agreement between 16 the City and the Contracting Party with respect to the subject matter hereof, and supersedes all 17 prior negotiations, representations, or agreements, either written or oral with respect thereto. This 18 Agreement may be modified or amended only by a subsequent written agreement signed by both 19 Parties.
20 21 15. Waiver. No waiver of any breach of any covenant or provision of this Agreement shall 22 be deemed a waiver of any other covenant or provision hereof, and no waiver shall be valid unless 23 in writing and executed by the waiving Party. An extension of time for the performance of any 24 obligation or act shall not be deemed an extension of the time for the performance of any other 25 obligation or act, and no extension shall be valid unless in writing and executed by the waiving 26 party.
27 28 16. Authority. The undersigned expressly represents that he or she is authorized to execute 29 this Agreement on behalf of the Contracting Party and that it meets each of the requirements set 30 forth in this Agreement, including but not limited to the insurance and workers' compensation 31 requirements.
32 33
34 35
36 37
38 39
40 41
42 43
44 IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date written 45 above.
46 195
1 FOR STANISLAUS COUNTY PROBATION OFFICE:
2 3
4 5 Date: ________________ ___________________________________ 6 Mark Ferriera, Stan. Co. Chief Probation Officer
7 8
9 Date: ________________ ___________________________________ 10 Robert J. Taro, Assistant County Counsel
11 12
13 Date: ________________ ___________________________________ 14 Dan Wirtz, General Services Agency Director
15 16
17 FOR CITY OF OAKDALE:
18 19 Date: ________________ ___________________________________ 20 Jerry Ramar, Chief of Police
21 22 Attest:
23 24 ______________________________
25 City Clerk
26 27
28 29
30 Approved as to Form:
31 32
33 34 _______________________________
35 TOM HALLINAN
36 City Attorney
196

CITY OF OAKDALE
City Council Staff Report
Meeting Date: Monday, May 20, 2024
To: Mayor Bairos and Members of the City Council
From: Jerry Ramar, Chief of Police
Subject: Consideration of a Resolution Authorizing Staff to Purchase Fifty New Police Badges for $140.00 Each, Totaling $7,000.00 from Ed Jones & Co. Using Funds from Account 110-2110-441012,
Equipment Replacement Program, and Sell our Current Badges Back to Interested Personnel.

I. BACKGROUND
V&V has been our badge supplier for several years, but over the last few years, they have become non-responsive to our requests and needs. It is common for us to contact them through email or voicemail and not receive a response. When we send badges in for repair, it is common for the repairs to take over six months, sometimes even close to a year, before we receive them back. New badges are almost as challenging to obtain from V&V. The non-responsiveness of our current vendor has resulted in the need to explore an alternative provider for the production of the Police Department badges.

The Police Department utilizes badges as a legal identification requirement for law enforcement officers and personnel involved in upholding public safety and supporting the community. California Penal Code 830.10 requires peace officers to wear a badge, nameplate, or other device which bears clearly on its face the identification number or name of the officer. Oakdale Police Personnel have traditionally worn a nameplate to identify the officer and a police badge to indicate they are police officers, meeting the penal code requirement.

II. DISCUSSION
Due to the current vendor's non-responsiveness, the City staff diligently sought alternatives for producing police badges. Following a thorough assessment of our badge needs, the staff received two samples for consideration. Smith and Warren from New York and Ed Jones & Co. from CA were the companies that submitted badges for consideration. Ed Jones & Co. communicated that they do not make a badge of the current style that we were obtaining from V&V, so they sent us a badge that matches the City of Oakdale slogan, Cowboy Capital. The badge is a traditional Western-style badge with a cowboy prominently centered in the middle of the badge. Smith and Warren provided staff with a badge that was similar to what V&V was supplying.

AGENDA ITEM 11.2
197

CITY OF OAKDALE
City Council Staff Report (Continued)
SUBJECT: Authorizing Staff to Purchase Fifty New Badges MEETING DATE: May 20, 2024
Smith and Warren Ed Jones & Co
After evaluation and strongly considering staff input, it is clear that the badge sample provided by Ed Jones & Co. is the optimal choice for replacing the existing Police Department badges; staff overwhelmingly chose the badge sample provided by Ed Jones & Co. The badge from Ed Jones & Co. not only meets all necessary quality, design, and functional requirements but also maintains a professional appearance that is ideal and preferred by our law enforcement officers.

The badges from Smith and Warren and Ed Jones & Co. are $140 per badge, so there is no significant price difference. To manage the replacement financial impact, we propose selling the existing badges to interested Police Department staff members for $100 each as memorabilia. This approach is expected to result in a net cost of $40 per new badge, ensuring a budget-friendly transition to the new badges. We currently have a commitment from personnel to purchase twenty-four of our current badges.

The police Department anticipates requiring fifty new badges. By purchasing fifty new badges, we can provide a new badge to each person and reserve some for future personnel. This estimation accounts for the current number of active officers while allowing for additional badges to accommodate potential future expansion within the department. It will also allow for replacement badges in the event of damage.

III. FISCAL IMPACTS
The cost of each badge is $140.00. We will need fifty badges to provide badges to each personnel and have some in reserve for future officers. The initial cost of twenty-four badges will be $7,000. This amount will be offset by allowing personnel to purchase the badge that they are currently using or have used in the past. i.e., personnel who have served in numerous positions will be allowed to purchase a badge for each of their previous positions (Officer, Sergeant, Detective, etc.). We have commitments from personnel to purchase twenty-four badges at $100 for a net cost of $4,600. 198

CITY OF OAKDALE
City Council Staff Report (Continued)
SUBJECT: Authorizing Staff to Purchase Fifty New Badges MEETING DATE: May 20, 2024
IV. RECOMMENDATION
The City of Oakdale Staff recommends the City Council adopt the resolution authorizing staff to purchase fifty new police badges for $140.00 each, totaling $7,000.00 from Ed Jones & Co. using funds from account 110-2110-441012, equipment replacement program, and sell our current badges back to interested personnel.

ATTACHMENTS
Attachment A: Resolution
199

IN THE CITY COUNCIL OF THE CITY OF OAKDALE

STATE OF CALIFORNIA
CITY COUNCIL RESOLUTION 2024-

A RESOLUTION AUTHORIZING STAFF TO PURCHASE FIFTY NEW POLICE BADGES FOR $140.00 EACH, TOTALING $7,000.00 FROM ED JONES & COMPANY USING FUNDS FROM ACCOUNT 110-2110-441012, EQUIPMENT REPLACEMENT PROGRAM, AND SELL OUR CURRENT BADGES BACK TO INTERESTED PERSONNEL.

THE CITY OF OAKDALE CITY COUNCIL DOES HEREBY RESOLVE THAT:

WHEREAS, the Oakdale Police Department is dedicated to upholding public safety and ensuring the effective functioning of law enforcement services; and, WHEREAS, California Penal Code 830.10 requires peace officers to wear a badge, nameplate, or other device which bears clearly on its face the identification number or name of the officer; and,
WHEREAS, The current provider of police badges has been non-responsive to requests and inquiries, causing delays in badge procurement and potentially impacting the ability of law enforcement officers to identify themselves properly; and, WHEREAS, the City staff has conducted a thorough evaluation and has identified Ed Jones & Co. as a reputable and reliable supplier of police badges that meet the standards and specifications required by the Oakdale Police Department; and, WHEREAS, after receiving two different prototypes of badges, staff overwhelmingly preferred the badge from Ed Jones & Co.; and,
NOW, THEREFORE, BE IT RESOLVED that the CITY COUNCIL hereby authorizes staff to purchase fifty new police badges for $140.00 each, totaling $7,000.00 from Ed Jones & Co. using funds from account 110-2110-441012, equipment replacement program, and sell our current badges back to interested personnel,
THE FOREGOING RESOLUTION IS HEREBY ADOPTED THIS 20th DAY OF MAY 2024 by the following votes:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAINED: COUNCIL MEMBERS:

ATTEST
Rouzé Roberts, City Clerk
SIGNED:

Cherilyn Bairos, Mayor
200
To: Oakdale City Council
From: Bryan Whitemyer, City Manager
Re: May 2024 Administration Department Report
In an effort to highlight the work being done by all City Departments, City staff provides monthly activity reports to the City Council at the 2nd City Council meeting of each month. These reports are included in the agenda packet as an informational item but council members are encouraged to ask questions about any of the items listed in the report. The purpose of these reports is to help keep the City Council and the public apprised of the work being done in all areas of city operations.

Administration Department Activities
• Worked with Mid-Valley IT to find the Mitel Phone System authorized representative in our area Totlcom Incorporated. Mitel is the current phone system the City utilizes. It has lost some important functionality but our hope is that Totlcom will be able to cost effectively update our current system so that those important functionalities like voicemail to email begin working again. If all goes well, we will not need to purchase new phone handsets but be able to continue to use the ones we already have. UPDATE: Totlcom was able to update our current phone system so that the functionality that wasn’t working is now working. At some point in the future, we will need to replace our phone system but this saves the City about $10,000 a year. Not too long-ago City Staff recommended that we replace our phone system. The City Council, in particular Mayor Pro Tem Christopher Smith, questioned the replacement of the phone system and asked staff to look at additional options. As a result, the City was able to realize some cost savings.
• Met with the East Stanislaus Resource Conservation District (ESRCD) who will be monitoring the Stanley Wakefield Wilderness Area for the City of Oakdale over the next three years. This is funded by the grants the City received to construct the river restoration project. The grant requires a variety of environmental monitoring requirements and we are fortunate that the ESRCD is able to assist the City in this effort. UPDATE: Staff worked with ESRCD to finalize the required conservation easement which was recorded last week. This was important because the City could not actually receive the grant funds until this easement was recorded.
• Attended the Oakdale Joint Union High School District public meeting where a presentation was given describing the upgrades that many of the older school buildings need. Issuing a new school bond was discussed. The school board will be having additional discussion on this and will decide if they should place a AGENDA ITEM 12.1
201
May 2024 Administration Department Report Page 2
ballot measure on the November 2024 ballot and ask the community if they support a new bond to rehabilitate our aging school infrastructure. • Held a Downtown Public meeting on Tuesday April 23, 2024 at the Community Center. There were about 50 individuals in attendance and various opinions regarding public in the downtown were shared. Staff found it helpful to hear different types of businesses who have different perspectives on the parking situation.
• Attended multiple meetings with Visionary Property Management staff to discuss the Oak Haven Senior Apartment complex. Construction on the deck replacement project has begun. Staff will be bringing a loan agreement to the City Council at its June 3, 2024 meeting that will enable the project to replace every deck at the complex. This improvement is desperately needed. • The City Manager attended the Central Valley Association of Realtors meeting on Thursday, May 9, 2024. A presentation was given that provided updates on the various City of Oakdale projects that are underway. • Met with an audio-visual specialist on Tuesday, May 7, 2024 to receive a demo on a piece of equipment that will allow the City to record both the audio and video of all City Council meetings. This will enable the City to have a redundant recording option in case the LiveStream or YouTube broadcasts fail to record.

Staff will be asking the City Council to fund the purchase of this equipment at a future City Council meeting.
• Attended the Stanislaus County City Manager’s meeting on Wednesday, May 1, 2024. These meetings are beneficial as it provides the City Manager the opportunity to learn what is happening in other cities in our area. • Attended our internal project kickoff meeting with Dixon Resources Unlimited who will be helping the City develop its parking action plan. They are developing a schedule of our public meetings and data collection efforts. More to come on this.
• Greger Sports Park Project Update: Progress continues on this park construction project. The rough grading is mostly completed and OID has hauled off all the dirt that needed to be removed from the property. 202
May 2024 Administration Department Report Page 3
203
To: Bryan Whitemyer, City Manager
From: Albert Avila, Director of Finance
Re: April 2024 Finance Department Report for May 2024
Departmental Actions of Note:

Finance:
• Processed 8,334 monthly utility bills
• Processed and mailed 1,053 late utility notices
• 1,355 customers assisted at the front counter
• Processed 5,675 payments received through the USPS, online, or City drop box
• 58 Customers registered on the online bill payment site during the month.

Projects
• Finance Department staff is working with Public Work staff to upgrade the meters to allow for faster read time, at the same time providing additional access and information to customers. This project is anticipated to be completed in the Spring of 2024.
o Required meters and registers have been ordered. Delivery date is anticipated in December.

Facility
Facility Rentals April 2024
Facility City
Meetings
Weekday
Rentals
Weekend
Rental
Gene Bianchi Community Center 2 5 2
Gene Bianchi Conference Rooms 3 3 0
Gene Bianchi Kitchen Rental 0 0 0
Oakdale Senior Community Center 0 0 0
204
April 2024 Finance Department Report for May 2024 Page 2 Paul Royse Memorial Pool
• The pool opens for the 2024 season on Saturday, June 1 • All staff have been hired, and we are in the process of teaching Red Cross lifeguard certification class.

Senior Center
• The Senior Center is open Monday through Friday, 8 am – 4 pm. We offer over 40 different activities. Most are offered at no cost to seniors. • Hot lunch is served 5 days a week, $3.00 for seniors 60+. We average 20 seniors, per day, for lunch. No senior is turned away if he/she cannot pay the $3.00
• We have a new activity – chair volleyball! Our seniors love it • Our final free breakfast will be May 7th at 9 am. We have 70 seniors registered
• We are hosting a Summer BBQ dinner on June 7th, 5 pm. • Access to Technology grant provides data-plan-enabled iPads to seniors.

To date, we have served 70 seniors. The third, and final, cohort will end mid-June. Participants must complete at least 12 of the 16 classes in order to keep the iPad. In total, we were awarded $96,000 for this program.

Recreation
• Evening classes at the Senior Center include quilting class, Community Band rehearsal, dance band rehearsal, and widowers support group • Tennis lessons are offered for beginners and intermediate players at Fish Park • We offer Basic Dog Training classes through a partnership with Bona Fide Dog Training. Classes are held at Kerr Park
Pending Items:
205
To: Bryan Whitemyer, City Manager
From: Colleen Andersen, Council Services and Legislative Records Manager Re: May 2024 Department Report for April
Legislative
• Prepared, distributed and posted the City Council agenda packets and attended and prepared the minutes for the Regular City Council meetings of April 1, 2024 and April 15, 2024.

• Prepared and finalized City Council Resolutions for the Mayor’s and City Clerk’s signatures which were then scanned, filed in the City’s Records Retention System and copies distributed to departments and vendors.
• Processed and transmitted contracts/agreements/resolutions approved at the April 2024 City Council meetings:
o Carmel Ranch Subdivision Lot 16 Grant Easement Deed
o Purchase of New Type 3 Fire Engine
o Third Avenue PG&E Public Utilities Easement
o 2023 Annual General Plan and Housing Element Progress Report General Administration
• Provided assistance in scheduling various meetings for elected officials and citizens. 8 Public Records Act (PRA) requests were received and 11 Notices of Determination were provided.
• 2 Claims received and 0 Claim Notice of Rejections were submitted to claimants. • Prepared 16 certificates of recognition.
• Researched City records and provided documentation for various City departments. • Continue to work on updating files to Laserfiche.
• Manage the City’s “Information” email account and respond to inquiries regarding City departments or services.
• Provided 5 notary services to city staff.
• Noticed remaining filers regarding the annual 4/1 filing of their FPPC Statement of Economic Development Form 700. Collected and process the statements and forwarded the required statements to the FPPC.
• Reached out to the City’s Board and Commission Members regarding their expired terms and asked if they wish to seek reappointment. Sent advertisement for current openings and scheduled reappointments for Council consideration. • Reviewed with City Attorney update to the City’s Records Retention Schedule. • Attended the Stanislaus County Registrar of Voters Election Workshop for preparation for the November 5, 2024 Election.
• Scheduled next Measure H Committee Meeting for May 22nd at 4:00 p.m. • Continue to work on reviewing and updating information on the City website. • Records Management – Ongoing.
206
Special Events
Event Applications
Event Dates
Special Event Applications:

Oakdale Rodeo Events
Oakdale Christian Academy Color Run @ Kerr Park
Battle of the Badges @ TL Davis
Skate XP 4/27-Skate Park
Love Oakdale Rally-Community Park Amphitheater
Soap Box Derby-Wakefield
Out Lady of Fatima Procession
Co-Sponsored Oakdale Morning Market
Chamber of Commerce Sip & Shop, Downtown Oakdale
OES All American Bash & Parade, Dorada Park
Chamber of Commerce Concerts in the Park
4/9, 12, 13&14
4/20
4/21
4/27
4/27
4/27, 4/28, 5/4
5/4 & 5/5
5/4-9/28
5/18
6/29
7/12/-8/30
207
To: Bryan Whitemyer, City Manager
From: Jeff Gravel, Public Services Director
Re: Public Services Department Report for APRIL 2024

AIRPORT DIVISION
• AIRPORT CAMERAS: Maybe headed in new direction with cameras, instead of Ayera. (Albert?) • SECURITY GATE UPDATE: A few tenants still need new cards. • AIRPORT REPAIRS: Roofing repairs taking place in beginning of May. Todd from Alliance Home Repair looking at rotten plywood on L1 balcony and stairs. Hangar 16 doors are sagging due to damaged beam, relocating tenant to undesirable hangar 21 temporarily, until repairs can be assessed. • AIRPORT FUEL SALES (GALLONS):
o Price increased to $5.50 per gallon.

YEAR OVER YEAR TOTALS
Month 2023 2024
January 4,081 3,166
February 7,103 4,741
March 6,179 5,132
April 9,955 7,642
May 14,760
June 17,820
July 10,429
August 4,714
September 5,274
October 5,653
November 7,009
December 6,394
Total YTD 99,371 20,681

BUILDING & FIRE LIFE SAFETY DIVISION

BUILDING PERMIT ACTIVITY ISSUED
RESIDENTIAL-SINGLE FAMILY DWELLINGS 5
RESIDENTIAL REMODELS/ALTERATIONS 21
RESIDENTIAL-SOLAR 14
NEW COMMERCIAL & REMODELS 0
TOTAL INSPECTIONS PERFORMED 113
TOTAL PERMITS ISSUED 55
208

Page 2 ends

Oakdale City CouncilMay 20, 2024

Oakdale City Council
May 20, 2024