In the event of the death of a retired employee, the beneficiary shall be paid according to the optional sick leave payoff formula, less the cost of health premiums paid on account of the employee.
Employees retiring for service-related disability shall not be subject to the 10 years in service restriction.
Section 8.04 Social Security
Employees in this bargaining unit do not participate in the Social Security program. 181
OAKDALE POLICE OFFICERS ASSOCIATION
MEMORANDUM OF UNDERSTANDING 7/1/2026 – 6/30/2027
ARTICLE IX - EDUCATION AND TRAINING
9.01 POST Per Diem Allowance
Any employee assigned to attend a POST-certified training course or any other department-authorized training course, school, seminar, or conference shall receive the accepted POST per diem rate. Rate shall be equal to the source POST uses for per diem, to include, but not limited to the CalHR website.
Upon approval of a Chief or designee, any employee who uses their personal vehicle to attend any POST-certified training course or any other departmental authorized training course, school, seminar, or conference shall receive the POST mileage allowance set forth in the current POST Administrative Manual.
Should the school or conference attended include a scheduled meal as part of the tuition, the amount of the meal shall be deducted from the per diem allowance. It is understood that per diem funds shall not be used to purchase alcoholic beverages.
When employees are traveling for the purposes of official police business, they shall also be accommodated with the POST per diem meal rate. Receipts are not required in either instance.
Section 9.02 Tuition Reimbursement Plan
The City will reimburse employees of this bargaining unit for tuition and book expenses with a maximum combined total of $400 per fiscal year.
182
OAKDALE POLICE OFFICERS ASSOCIATION
MEMORANDUM OF UNDERSTANDING 7/1/2026 – 6/30/2027
ARTICLE X - MISCELLANEOUS ITEMS
Section 10.01 Shift Schedules
The City and Association agree to continue to discuss beneficial shift schedule options, including the 410 plan.
Section 10.02 OPOA Time Bank
The City shall create and administer an "OPOA Time Bank" by reducing each member's monthly vacation leave accrual by , 0.5 hours on a semi-annual basis, until the "Time Bank" reaches an accumulation of 300 hours. Hours credited to this bank shall be done at the hourly pay rate of the contributing member. Hours used shall be deducted at the hourly rate and time used by the consuming member. Use of the "Time Bank" shall be limited to the POA President or their designee and may only be used for official association business: i.e., Board meetings, meetings with the Chief of Police, or PORAC training. "Time Bank" may not be used for charitable activities. The department shall not be required to grant time off for Association business if it will require the position to be filled with overtime.
Section 10.03 Critical Incident Debriefing Policy
Purpose:
The purpose of implementing an administrative procedure is to ensure that all officers, acting within the course and scope of their employment on or off duty, who have been involved in a critical incident are treated equally and with respect in a manner conducive to emotional well-being. This procedure is not intended to infringe upon any criminal investigative procedures involving such a critical incident, but to eliminate needless rumors due to the treatment given to one officer versus another.
Definition:
Critical incident is hereby defined, but not limited to, circumstances which have occurred involving an officer's action resulting in moderate to major injury, including death, or another person.
Procedure:
The following procedure shall be followed uniformly unless extenuating circumstances demand modification.
A. Once an officer has been involved in a critical incident, he/she shall:
a. Immediately notify his/her supervisor.
b. Secure the scene.
c. Notify and direct any assistance deemed necessary.
B. The officer shall advise the first supervisor on scene of:
a. Location of involved parties.
b. Identify perimeter of scene.
183
OAKDALE POLICE OFFICERS ASSOCIATION
MEMORANDUM OF UNDERSTANDING 7/1/2026 – 6/30/2027
c. Identify all known evidence.
d. Advise of any suspect information.
e. If a weapon is used, it shall be holstered and delivered to investigations at the department.
C. The supervisor on scene shall:
a. Take command of the scene, relieving the involved officer(s). b. Not interview the involved officer(s) other than described above. c. Assign someone to drive the involved officer(s) to the department building.
Note: Under no circumstances should the involved officer(s) to be transported in a secured arrangement, such as the rear seat of a patrol unit.
d. If weapons have been used, ensure that officer(s) has holstered his/her weapon.
D. Supervisory Responsibilities:
a. The officer's personal needs shall be attended to, including allowing the use of a telephone with privacy.
b. A peer, if possible at the choice of the involved officer(s), shall be assigned to accompany and assist the involved officer(s) as deemed necessary. c. The involved officer(s) and peer shall be isolated from other personnel in general.
d. The involved officer(s) shall be advised of his/her right to representation. e. If the officer's weapon is taken as evidence, the department shall immediately replace the weapon with another similar weapon. f. Notification of the involved officer's family should be done by the involved officer as soon
as possible. However, if the involved officer has been injured or incapable of making such notification, the department shall make every attempt to make notification in person as soon as possible.
g. The department psychologist shall be notified for psychological debriefing.
This debriefing shall not be considered a "fit for duty" evaluation and will be held in strict confidence by the psychologist as privileged information.
Officers who appear to be coping well after a critical incident may experience psychological symptoms later on, and they should be prepared to recognize and deal with these symptoms.
h. The officer(s) shall be placed on administrative leave for the remainder of their respective work week. The Chief of Police may extend this leave if deemed necessary.
184
OAKDALE POLICE OFFICERS ASSOCIATION
MEMORANDUM OF UNDERSTANDING 7/1/2026 – 6/30/2027
ARTICLE XI - TERMS AND CONDITIONS
Section 11.01 Duration
The terms of this Memorandum of Understanding shall become effective July 1, 2026, and continue in effect until June 30, 2027, unless modified, changed, or otherwise altered by force of law or by mutual agreement between the parties of this agreement.
Section 11.02 Conflicts
This Memorandum of Understanding shall govern in all conflicts between this agreement and any other related City documents except where demonstrated conflict exists with State or Federal law.
Section 11.03 Matters Affecting Wages, Etc.
It is mutually understood that all matters affecting wages, hours, and other terms and conditions of employment proposed or intended for modification through City ordinance, resolution, or by any similar vehicle causing the same shall be submitted to the Oakdale Police Officers’ Association for their concurrence pursuant to Government Code Sections 3500 through 3511.
185
OAKDALE POLICE OFFICERS ASSOCIATION
MEMORANDUM OF UNDERSTANDING 7/1/2026 – 6/30/2027
Date_______________
Signature______________________________________
Jerry Ramar, City Manager
City of Oakdale
Date______________
Signature______________________________________
Jim Murray, President
Oakdale Police Officers’ Association
Date______________
Signature______________________________________
Madyson Falconi, Vice President
Oakdale Police Officers’ Association
Date______________
Signature______________________________________
Janis Crabtree, Secretary
Oakdale Police Officers’ Association
For Operating Engineers Local Union No. 3
Of the International Union of Operating Engineers, AFL-CIO Date______________
Signature______________________________________
186
IN THE CITY COUNCIL
OF THE CITY OF OAKDALE
STATE OF CALIFORNIA
CITY COUNCIL RESOLUTION 2026-___
A RESOLUTION OF THE CITY OF OAKDALE CITY COUNCIL APPROVING REVISED
SALARY RANGES AND BENEFITS FOR CITY OF OAKDALE SENIOR
MANAGEMENT EMPLOYEES FOR FISCAL YEARS 2026-2027
WHEREAS, the City Council desires to provide consistent and competitive compensation and benefits to Senior Management employees that align with the adjustments provided to other bargaining units.
NOW, THEREFORE, BE IT RESOLVED that the CITY OF OAKDALE CITY COUNCIL hereby approves the revised salary ranges and benefits for City of Oakdale Senior Management employees effective the first pay period after July 1, 2026, for Fiscal Year 2026-2027, and authorizes the City Manager to implement said adjustments.
THE FOREGOING RESOLUTION IS HEREBY ADOPTED THIS 20TH DAY OF April 2026, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
SIGNED:
Cherilyn Bairos, Mayor
ATTEST:
Patrick Mondragon, City Clerk
Attachment D
187
MEMORANDUM OF UNDERSTANDING / MISCELLANEOUS BARGAINING UNIT SALARY SCHEDULE Current Salary Schedule with 6.5% salary adjustment EFFECTIVE PAY PERIOD STARTING 6/27/2026 - Effective July 1, 2026, through June 30, 2027
STEP STEP
Classification Old A B C D E A B C D E
Range Monthly Hourly
10 3,742.27 3,910.40 4,088.93 4,274.40 4,470.27 21.59 22.56 23.59 24.66 25.79 Amin Clerk 13 3,998.80 4,182.53 4,373.20 4,572.53 4,784.00 23.07 24.13 25.23 26.38 27.60 Facility Maint. Worker I 13 3,998.80 4,182.53 4,373.20 4,572.53 4,784.00 23.07 24.13 25.23 26.38 27.60 Finance Clerk II 13 3,998.80 4,182.53 4,373.20 4,572.53 4,784.00 23.07 24.13 25.23 26.38 27.60 Maintenance Worker I 13 3,998.80 4,182.53 4,373.20 4,572.53 4,784.00 23.07 24.13 25.23 26.38 27.60 Park Maint Worker I 13 3,998.80 4,182.53 4,373.20 4,572.53 4,784.00 23.07 24.13 25.23 26.38 27.60 WWTP Operator in Training 15 4,184.27 4,376.67 4,576.00 4,785.73 5,005.87 24.14 25.25 26.40 27.61 28.88 Maintenance Worker II 17A 4,541.33 4,749.33 4,966.00 5,196.53 5,440.93 26.20 27.40 28.65 29.98 31.39 Preventative Maint & Serv Tech 17A 4,541.33 4,749.33 4,966.00 5,196.53 5,440.93 26.20 27.40 28.65 29.98 31.39 Senior Finance Clerk 19 4,593.33 4,796.13 5,026.67 5,257.20 5,498.65 26.50 27.67 29.00 30.33 31.72 WWTP Operator I 20 4,686.93 4,900.13 5,128.93 5,364.67 5,617.73 27.04 28.27 29.59 30.95 32.41 Senior Maintenance Worker 23 5,021.47 5,252.00 5,494.67 5,756.40 6,025.07 28.97 30.30 31.70 33.21 34.76 Community Compliance Officer 23 5,021.47 5,252.00 5,494.67 5,756.40 6,025.07 28.97 30.30 31.70 33.21 34.76 Equipment Operator 25 5,253.73 5,499.87 5,758.13 6,028.53 6,307.60 30.31 31.73 33.22 34.78 36.39 Attachment E
188
Accounting Tech 25 5,253.73 5,499.87 5,758.13 6,028.53 6,307.60 30.31 31.73 33.22 34.78 36.39 Code Enforcement Officer 27 5,503.33 5,761.37 6,030.88 6,313.32 6,612.37 31.75 33.24 34.79 36.42 38.15 WWTP Maint. Mechanic 28 5,631.60 5,896.80 6,172.40 6,461.87 6,768.67 32.49 34.02 35.61 37.28 39.05 WWTP Operator II 29 5,763.33 6,033.73 6,318.00 6,616.13 6,926.40 33.25 34.81 36.45 38.17 39.96 Recreation Service Coordinator 29 5,763.33 6,033.73 6,318.00 6,616.13 6,926.40 33.25 34.81 36.45 38.17 39.96 Equipment Coordinator 25A 5,796.27 6,068.40 6,352.67 6,650.80 6,961.07 33.44 35.01 36.65 38.37 40.16 WWTP Operator III 31 6,035.47 6,321.47 6,619.60 6,931.60 7,260.93 34.82 36.47 38.19 39.99 41.89 Electrical Systems Tech 23A 6,182.80 6,468.80 6,766.93 7,089.33 7,420.40 35.67 37.32 39.04 40.90 42.81 Lead Maint. Worker 29A 6,246.93 6,538.13 6,846.67 7,170.80 7,507.07 36.04 37.72 39.50 41.37 43.31 Senior Engineering Tech 34 6,474.00 6,777.33 7,101.47 7,437.73 7,791.33 37.35 39.10 40.97 42.91 44.95 Recreation Supervisor 35 6,626.53 6,938.53 7,269.60 7,616.27 7,976.80 38.23 40.03 41.94 43.94 46.02 Senior WWTP Operator 35A 6,474.00 7,205.47 7,559.07 7,917.87 8,294.00 37.35 41.57 43.61 45.68 47.85 Senior Building Inspector 35B 7,084.13 7,418.67 7,772.27 8,139.73 8,526.27 40.87 42.80 44.84 46.96 49.19 189
MEMORANDUM OF UNDERSTANDING / OAKDALE POLICE OFFICERS ASSOCIATION
SALARY SCHEDULE
EFFECTIVE PAY PERIOD STARTING 6/27/2026 - Effective July 1, 2026, through June 30, 2027
STEP STEP
Classification Old New A B C D E A B C D E
Range Range Monthly Hourly
ANIMAL CONTROL & SHELTER ATTENDANT
Animal Shelter Attendant 306 206 3,558.53 3,718.57 3,888.42 4,063.16 4,255.86 20.53 21.45 22.43 23.44 24.55 Animal Control Officer 332 225 4,972.79 5,216.12 5,456.19 5,709.32 5,985.31 28.69 30.09 31.48 32.94 34.53
NON- SWORN
Police Clerk I 306 309 3,629.60 3,811.60 4,002.27 4,201.60 4,411.33 20.94 21.99 23.09 24.24 25.45 Police Clerk II 307 315 4,201.60 4,411.33 4,631.47 4,863.73 5,106.40 24.24 25.45 26.72 28.06 29.46 Community Services Officer 302 316 4,307.33 4,522.27 4,747.60 4,985.07 5,234.67 24.85 26.09 27.39 28.76 30.20 Police Officer Trainee 237 321 4,862.00 5,104.67 5,359.47 5,628.13 5,908.93 28.05 29.45 30.92 32.47 34.09 Public Safety Dispatch 330 323 5,106.40 5,362.93 5,631.60 5,912.40 6,208.80 29.46 30.94 32.49 34.11 35.82 Supervising Dispatcher 334 331 6,214.00 6,531.20 6,865.73 7,217.60 7,585.07 35.85 37.68 39.61 41.64 43.76 Police Services Coordinator 334 331 6,214.00 6,531.20 6,865.73 7,217.60 7,585.07 35.85 37.68 39.61 41.64 43.76 SWORN
Police Officer I 239 340 6,995.73 7,345.87 7,713.33 8,099.87 8,505.47 40.36 42.38 44.50 46.73 49.07 Police Officer II 242 342 7,354.53 7,722.00 8,117.20 8,522.80 8,950.93 42.43 44.55 46.83 49.17 51.64 190
Police Sergeant 246 348 8,505.47 8,930.13 9,377.33 9,847.07 10,337.60 49.07 51.52 54.10 56.81 59.64 191
MEMORANDUM OF UNDERSTANDING / MANAGEMENT & CONFIDENTIAL UNIT
SALARY SCHEDULE
EFFECTIVE PAY PERIOD STARTING 6/27/2026 - Effective July 1, 2026, through June 30, 2027
STEP STEP
Classification Old New A B C D E A B C D E
Range Range Monthly Hourly
Executive Assistant 428 406 7,184.67 7,543.47 7,921.33 8,318.27 8,734.27 41.45 43.52 45.70 47.99 50.39 Recreation Supervisor 433 409 7,727.20 8,113.73 8,519.33 8,945.73 9,392.93 44.58 46.81 49.15 51.61 54.19 Maint Worker Supervisor 433 409 7,727.20 8,113.73 8,519.33 8,945.73 9,392.93 44.58 46.81 49.15 51.61 54.19 Accounting Manager 434 411 8,113.73 8,519.33 8,945.73 9,392.93 9,862.67 46.81 49.15 51.61 54.19 56.90 Management Analyst 434 411 8,113.73 8,519.33 8,945.73 9,392.93 9,862.67 46.81 49.15 51.61 54.19 56.90 Public Services Manager 438 414 8,732.53 9,169.33 9,628.67 10,110.53 10,616.67 50.38 52.90 55.55 58.33 61.25 Capital Projects Manager 439 415 8,945.73 9,392.93 9,862.67 10,356.67 10,874.93 51.61 54.19 56.90 59.75 62.74 Asst Finance Director 442 417 9,392.93 9,862.67 10,356.67 10,874.93 11,419.20 54.19 56.90 59.75 62.74 65.88 Council Serv. & Legis.
Record Mgr 442 417 9,392.93 9,862.67 10,356.67 10,874.93 11,419.20 54.19 56.90 59.75 62.74 65.88 WWTP Supervisor 442 417 9,392.93 9,862.67 10,356.67 10,874.93 11,419.20 54.19 56.90 59.75 62.74 65.88 Public Works
Superintendent 443 418 9,626.93 10,108.80 10,614.93 11,145.33 11,703.47 55.54 58.32 61.24 64.30 67.52 Assistant to the City
Manager 443B 419 9,862.67 10,356.67 10,874.93 11,419.20 11,989.47 56.90 59.75 62.74 65.88 69.17 Police Lieutenant 444 423 10,874.93 11,419.20 11,989.47 12,589.20 13,218.40 62.74 65.88 69.17 72.63 76.26 192
SALARY SCHEDULE FOR SENIOR MANAGEMENT
SALARY SCHEDULE
EFFECTIVE PAY PERIOD STARTING 6/27/2026 - Effective July 1, 2026, through June 30, 2027
STEP STEP
Classification Old New A B C D E A B C D E
Range Range Monthly Hourly
Finance Director 482 480 14,147.47 14,854.67 15,598.27 16,378.27 17,196.40 81.62 85.70 89.99 94.49 99.21 Police Chief 482 480 14,147.47 14,854.67 15,598.27 16,378.27 17,196.40 81.62 85.70 89.99 94.49 99.21 Public Services
Director 482 480 14,147.47 14,854.67 15,598.27 16,378.27 17,196.40 81.62 85.70 89.99 94.49 99.21 City Manager 500 492 18,959.20 19,907.33 20,902.27 21,947.47 23,044.67 109.38 114.85 120.59 126.62 132.95 193
CITY OF OAKDALE
CITY COUNCIL STAFF REPORT
Date: Monday, April 20, 2026
To: Mayor Bairos and Members of the City Council
From: Manuel Lopez, Public Services Manager
Reviewed by: Jeff Gravel, Public Services Director
Subject: Consider a Resolution Authorizing the City Manager to Execute an Agreement with BrightView Landscape Inc. in the Amount of $98,142.20 Per Year for (3) Three Years of Landscape Maintenance in the Burchell Hill Subdivision to be Funded by Burchell Hill LLMD Fund 285.
BACKGROUND
Landscaping services within the Burchell Hill subdivision have been the responsibility of the city since the area was originally established; however, these services have historically been contracted out to maintenance providers to help control costs and optimize staff resources. The level of maintenance required within Burchell Hill is intensive and would otherwise require approximately two to three City staff members daily to adequately address the subdivision's landscaping needs. By contracting these services, the City can allocate staff to other priority areas and address additional operational needs citywide.
The city previously maintained a service agreement with Swift Landscape, which expired at the end of February 2026. To maintain service levels, the city solicited proposals for routine landscape maintenance services for areas identified in the site map shown below.
Proposers were required to submit both weekly and annual (52-week) cost proposals for two parks and two trails, as well as all park strips within the Burchell Hill Lighting and Landscape District (LLMD), including Valley View Drive and excluding the adjacent alley.
AGENDA ITEM 11.7
194
CITY OF OAKDALE
City Council Staff Report (Continued)
SUBJECT: Burchell Hill LLMD (Landscape Services Contract) MEETING DATE: Monday, April 20, 2026
The City received the following bids:
VENDOR BID QUOTE (per-year)
BrightView Landscape Inc. $98,142.20
RP Landscaping $139,776
Elite Maintenance & Tree Service $146,292.12
Grover Landscape Services Inc $240,760
Westside Landscape & Concrete, Inc $278,962.32
DISCUSSION
The proposed work consists of routine weekly landscape maintenance services, including mowing, edging, trash collection, tree trimming, and irrigation system repair and adjustment. The initial contract term is for three (3) years, anticipated to begin upon execution and continue through June 30, 2029. As part of the solicitation process, bidders were required to visit the project sites to verify existing conditions and confirm the required level of service.
The scope of work includes mowing (with removal of excessive clippings), bi-weekly edging, pruning, plant and groundcover maintenance, irrigation repairs and adjustments, and routine trash collection a minimum of twice per week. The Contractor will be responsible for the proper disposal of all green waste and debris. Tree maintenance will include lifting canopies to maintain a clearance of approximately 8 to 12 feet.
FISCAL IMPACT
This work will be funded by Burchell Hill LLMD Fund 285. Funding is generated by the annual assessment on the properties within the District. Pricing for this contract was requested via RFP from five vendors. All vendors responded, with BrightView Landscape Inc. being the low bidder. The annual cost is $98,142.20 for a three-year term of weekly services, with no impact on the General Fund.
RECOMMENDATION
Staff recommends that the City Council adopt a Resolution authorizing the City Manager to execute an agreement with BrightView Landscape Inc. in the amount of $ 98,142.20 per year for three years of landscape maintenance services in the Burchell Hill LLMD subdivision, funded by Burchell Hill LLMD Fund 285.
ATTACHMENTS
Attachment A: Draft City Council Resolution 2026-__
Attachment B: Agreement
195
IN THE CITY COUNCIL
OF THE CITY OF OAKDALE
STATE OF CALIFORNIA
CITY COUNCIL RESOLUTION 2026-___
A RESOLUTION OF THE CITY OF OAKDALE CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE AN AGREEMENT WITH BRIGHTVIEW LANDSCAPE INC. IN THE AMOUNT OF $98,142.20 PER YEAR FOR THREE (3) YEARS OF
LANDSCAPE MAINTENANCE IN THE BURCHELL HILL SUBDIVISION TO BE FUNDED BY THE BURCHELL HILL LLMD FUND 285
WHEREAS, the City has historically contracted landscaping services within the Burchell Hill subdivision to control costs and efficiently utilize staff resources, as in-house maintenance would require multiple staff on a daily basis; and WHEREAS, the City solicited proposals for routine landscape maintenance services for two (2) parks, two (2) trails, and park strips within the Burchell Hill LLMD, including Valley View Drive and excluding the adjacent alley; and
WHEREAS, the scope of work includes weekly services such as mowing, edging, pruning, plant and groundcover maintenance, irrigation repair and adjustment, fertilization, trash collection, and tree trimming; and WHEREAS, BrightView Landscape Inc. was determined to be the lowest responsive and responsible bidder; and
WHEREAS, the proposed contract term is three (3) years, commencing upon execution and continuing through June 30, 2029, at an annual cost of $98,142.20, funded by Burchell Hill LLMD Fund 285, with no impact to the General Fund.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Oakdale authorizes the City Manager to execute an agreement with BrightView Landscape Inc. in the amount of $98,142.20 per year for 3 years of landscape maintenance in the Burchell Hill Subdivision to be funded by Burchell Hill LLMD Fund 285.
THE FOREGOING RESOLUTION IS HEREBY ADOPTED THIS 20TH DAY OF April, 2026, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
SIGNED:
Cherilyn Bairos, Mayor
ATTEST:
Patrick Mondragon, City Clerk
196
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213
CITY OF OAKDALE
CITY COUNCIL STAFF REPORT
Date: Monday, April 20, 2025
To: Mayor Bairos and Members of the City Council
From: Tyler Hendon, Senior Engineering Technician
Reviewed by: Jeff Gravel, Public Services Director
Subject: Consider a Resolution Authorizing the City Manager to Execute an Agreement with OpenGov, Inc. for Public Works Asset Management and Community Development Software and Implementation,
Including a One-Time Start-Up Cost of $82,918.50 and an Annual Subscription of $67,677.38 that will be Subject to a 5% Annual Increase Thereafter
BACKGROUND
Since approximately 1999, the City of Oakdale Public Services Department has utilized the Muni Permit System for permitting functions. This system is a customized Microsoft Access-based program developed specifically for building permits. At present, the Engineering Department can also use the system for encroachment permits. No other departments are actively using the program, as it is now outdated and managed by a sole proprietor. The Community Development divisions, including Planning, Building, and Engineering, do not currently have any other software available to support their workflows, with the exception of solar-related permits.
On October 16, 2023, the City Council approved adopting permitting software from Tyler Technologies. After nearly three years of integration efforts, Tyler Technologies notified the City that the software would not work for the City of Oakdale’s needs. Tyler Technologies attempted to move the City to a different program that they have recently acquired; however, after reviewing that option, staff determined it would not be in the City’s best interest to continue with that platform.
The City also manages and maintains millions of dollars in assets that support the operation of its utilities, streets, and related public infrastructure for the benefit of residents. The City currently uses Websoft Mobile MMS for asset management; however, that software was recently acquired by Springbrook Software. Following the acquisition, Springbrook proposed a multi-year contract that included a 7.25% annual increase.
Between the City’s two separate existing software programs, the current annual cost is approximately $55,242, which would increase to approximately $65,200 annually within three years.
Staff reviewed and demoed numerous Community Development and Asset management Platforms, including: GovWell, MyGov (Tyler Technologies), GovPilot, & Tyler Technologies Asset Management Software. After review, staff agreed that OpenGov would be the best fit for the Public Services Department.
The proposed OpenGov Agreement would consolidate these functions into a single software platform usable by both Community Development (Building, Planning, & Engineering) and Public Works. Staff believes this will improve efficiency, reduce AGENDA ITEM 11.8
214
CITY OF OAKDALE
City Council Staff Report (Continued)
SUBJECT: OpenGov Service Agreement
MEETING DATE: April 20, 2026
duplication, and allow the departments within the Public Services Department to work from one system, rather than multiple disconnected programs.
DISCUSSION
OpenGov’s Community Development platform is designed to support building permits, mobile inspections, online services, online permitting, planning and zoning workflows, contractor registration and reporting, and GIS integrations. With OpenGov, the City of Oakdale will allow us to review permits online, conduct inspections on mobile devices, provide a custom public portal, manage planning and zoning submissions with GIS integrations, and improve reporting and public access to services.
OpenGov’s asset management platform is designed to support maintenance scheduling, inspections, work history, GIS connected records, field data collections, dashboards, and reporting. This will allow Public Works to track assets, schedule maintenance, and bring inspections and asset records into one place. The asset management portion of the program will be used across Water, Sewer, Wastewater Treatment, Streets, Stormwater, and Fleet.
Staff also reached out to references already using the program for Community Development and Asset Management functions. Staff received very positive feedback regarding the software’s performance, usability, and ability to support similar municipal operations. The references also confirmed that the support staff during and after implementation are very responsive and offer new training opportunities so new staff can be properly trained on the system.
Implementation of the OpenGov system is anticipated to take approximately six to eight months to fully configure, build out, test, and prepare for active use. This timeframe will allow staff and OpenGov to work through system setup, workflow development, form creation, permit and asset configuration, data migration, user permissions, reporting, training, and overall testing to ensure the program is tailored to the City’s operational needs. Because the system will be used across multiple functions, including Community Development and Asset Management, adequate implementation time will be necessary to properly develop the platform and ensure a successful transition from the City’s existing software systems.
FISCAL IMPACT
The agreement includes a one-time startup fee and annual subscription fees. The startup fee covers the initial configuration and buildout of the system to meet the City’s specific operational needs. The annual subscription fees include ongoing system maintenance, updates, and continued access to the OpenGov platform.
The pricing is structured as follows:
• One-Time Startup Cost: $82,918.50
• Annual Subscription Fee – Year 1: $67,677.38
• Annual Subscription Fee – Each Following Year: subject to a 5% annual increase 215
CITY OF OAKDALE
City Council Staff Report (Continued)
SUBJECT: OpenGov Service Agreement
MEETING DATE: April 20, 2026
The cost of this system will be funded by Development Services Fund 120 (26%), Engineering Fund 119 (17%), Sewer Operations Fund 622 (29%), Fleet Maintenance Fund 570 (12%), and Water Operations Fund 645 (16%).
RECOMMENDATION
Staff recommends that the City Council adopt a Resolution Authorizing the City Manager to Execute an agreement for Public Works Asset Management and Community Development Software and Implementation, including a one-time start-up cost of $82,918.50 and an annual subscription of $67,677.38, subject to a 5% annual increase thereafter.
ATTACHMENTS
Attachment A: Draft City Council Resolution 2026-__
Attachment B: Service Agreement, Statement of Work, & Order Form 216
IN THE CITY COUNCIL
OF THE CITY OF OAKDALE
STATE OF CALIFORNIA
CITY COUNCIL RESOLUTION 2026-___
A RESOLUTION OF THE CITY OF OAKDALE CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE AN AGREEMENT FOR PUBLIC WORKS ASSET
MANAGEMENT AND COMMUNITY DEVELOPMENT SOFTWARE AND
IMPLEMENTATION, INCLUDING A ONE-TIME STARTUP COST OF $82,918.50 AMD AM ANNUAL SUBSCRIPTION OF $67,677.38 THAT IS SUBJECT TO A 5% ANNUAL
INCREASE THEREAFTER
WHEREAS, since approximately 1999, the City of Oakdale has relied on the Muni Permit System, a customized Microsoft Access-based program developed primarily for building permits, and that system is now outdated and no longer adequately supports the workflow needs of the City’s Community Development divisions, including Building, Planning, and Engineering; and,
WHEREAS, on October 16, 2023, the City Council approved the adoption of permitting software through Tyler Technologies, but after nearly three years of integration efforts, Tyler Technologies notified the City that the software would not meet the City of Oakdale’s operational needs, and staff determined it was not in the City’s best interest to proceed with an alternate Tyler platform; and,
WHEREAS, the City currently utilizes Websoft Mobile MMS for asset management, and the proposed agreement with OpenGov, Inc. would allow the City to consolidate Community Development and Public Works functions into one unified software platform for permitting, planning, inspections, asset management, maintenance tracking, and related operations across water, sewer, wastewater treatment, streets, stormwater, and fleet; and,
WHEREAS, staff reviewed and demonstrated multiple Community Development and Asset Management platforms, determined that OpenGov is the best fit for the City’s operational needs, and received very positive feedback from references currently using the program for similar municipal Community Development and Asset Management functions.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Oakdale does hereby authorize the City Manager to execute an agreement for Public Works asset management and community development software and implementation, including a onetime start-up cost of $82,918.50 and an annual subscription of $67,677.38 that is subject to a 5% annual increase thereafter to be funded by Development Services Fund 621, Engineering Fund 119, , Sewer Operations Fund 622, Fleet Maintenance Fund 570 and Water Operations Fund 645.
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CITY OF OAKDALE
City Council Resolution 2026-XX
THE FOREGOING RESOLUTION IS HEREBY ADOPTED THIS 20th DAY OF APRIL, 2026, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
SIGNED:
Cherilyn Bairos, Mayor
ATTEST:
Patrick Mondragon, City Clerk
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City of Oakdale, CA
Revised Investment Summary
March 18th, 2026
219
2 Investment Summary (Permitting)
OpenGov Pricing Includes:
● Services Areas (3):
○ Building & Inspections, Planning & Zoning, Public Works ● Record Types (3):
○ Building Permit Application, Zoning Permit Application, ● Integrations:
○ Autofill Interface, Mobile App, State Contractor Integration, Master Address Table, SSO, Accounting & Finance Export, Stripe Payment Processing (Licensing + Integration included)
Annual Software Subscription, Professional Services Implementation, Unlimited Users, Ongoing Support, Solution Maintenance, Future Software Enhancements, and Updates
Expiration: Estimate based on a completed agreement on or before April 30th, 2026 OpenGov Preliminary Investment Summary
Subscription Term Months Software Professional Services Term Total May 1, 2026 - April 30, 2027 12 $33,000.00 $27,718.50 $60,718.50 May 1, 2027 - April 30, 2028 12 $34,650.00 $0.00 $34,650.00 May 1, 2028 - April 30, 2029 12 $36,382.50 $0.00 $36,382.50 May 1, 2029 - April 30, 2030 12 $38,201.63 $0.00 $38,201.63 May 1, 2030 - April 30, 2031 12 $40,111.71 $0.00 $40,111.71 220
3 Investment Summary (Asset Management)
OpenGov Pricing Includes:
● Domains (5):
○ Wastewater Treatment, Water Distribution, Stormwater, Wastewater, Transportation Annual Software Subscription, Professional Services Implementation, Unlimited Users, Ongoing Support, Solution Maintenance, Future Software Enhancements, and Updates
Expiration: Estimate based on a completed agreement on or before April 30th, 2026 OpenGov Preliminary Investment Summary
Subscription Term Months Software Professional Services Term Total May 1, 2026 - April 30, 2027 12 $42,197.09 $55,200.00 $97,397.09 May 1, 2027 - April 30, 2028 12 $44,306.94 $0.00 $44,306.94 May 1, 2028 - April 30, 2029 12 $46,522.29 $0.00 $46,522.29 May 1, 2029 - April 30, 2030 12 $48,848.40 $0.00 $48,848.40 May 1, 2030 - April 30, 2031 12 $51,290.82 $0.00 $51,290.82 221
4 Investment Summary (Combined)
Annual Software Subscription, Professional Services Implementation, Unlimited Users, Ongoing Support, Solution Maintenance, Future Software Enhancements, and Updates
Expiration: Estimate based on a completed agreement on or before April 30th, 2026 OpenGov Preliminary Investment Summary
Subscription Term Months Software Professional Services Term Total May 1, 2026 - April 30, 2027 12 $67,677.38 $82,918.50 $150,595.88 May 1, 2027 - April 30, 2028 12 $71,061.25 $0.00 $71,061.25 May 1, 2028 - April 30, 2029 12 $74,614.31 $0.00 $74,614.31 May 1, 2029 - April 30, 2030 12 $78,345.03 $0.00 $78,345.03 May 1, 2030 - April 30, 2031 12 $82,262.28 $0.00 $82,262.28 222
Thank You!
223
OpenGov Inc.
660 3rd Street, Suite 100
San Francisco, CA 94107
United States
Order Form Number: Q-16088 Prepared By: Artie Hazelton
Created On: 04/13/2026 Email: [email protected]
Order Form Expiration: 04/30/2026 Contract Term: 60 Months Subscription Start Date: 05/01/2026
Subscription End Date: 04/30/2031
Customer Information:
Customer: City of Oakdale, CA Contact Name: Jeff Gravel Bill To/Ship To: 285 N Third Ave Email: [email protected] Oakdale, California Phone: 209-845-3625
95361
United States
Order Details:
Billing Frequency: Prepaid
Payment Terms: Net 30 Days
SOFTWARE SERVICES:
Product Name Start Date End Date Annual Fee
Asset Management Base Bundle 05/01/2026 04/30/2027 $16,338.40 Autofill Interface 05/01/2026 04/30/2027 $845.92
Contractor License Verification 05/01/2026 04/30/2027 $1,342.14 Permitting and Licensing - Building Essentials
Without Fire Bundle 05/01/2026 04/30/2027 $16,176.77
Permitting and Licensing - Public Works Permits
Additional Service Area 05/01/2026 04/30/2027 $11,335.18 Stormwater Domain 05/01/2026 04/30/2027 $4,170.14
Transportation Domain 05/01/2026 04/30/2027 $4,564.28
224
Wastewater Collection 05/01/2026 04/30/2027 $4,170.14
Wastewater Treatment Domain 05/01/2026 04/30/2027 $4,564.28 Water Distribution Domain 05/01/2026 04/30/2027 $4,170.14 Asset Management Base Bundle 05/01/2027 04/30/2028 $17,155.32 Autofill Interface 05/01/2027 04/30/2028 $888.22
Contractor License Verification 05/01/2027 04/30/2028 $1,409.25 Permitting and Licensing - Building Essentials
Without Fire Bundle 05/01/2027 04/30/2028 $16,985.60
Permitting and Licensing - Public Works Permits
Additional Service Area 05/01/2027 04/30/2028 $11,901.94 Stormwater Domain 05/01/2027 04/30/2028 $4,378.65
Transportation Domain 05/01/2027 04/30/2028 $4,792.50
Wastewater Collection 05/01/2027 04/30/2028 $4,378.65
Wastewater Treatment Domain 05/01/2027 04/30/2028 $4,792.50 Water Distribution Domain 05/01/2027 04/30/2028 $4,378.65 Asset Management Base Bundle 05/01/2028 04/30/2029 $18,013.09 Autofill Interface 05/01/2028 04/30/2029 $932.63
Contractor License Verification 05/01/2028 04/30/2029 $1,479.71 Permitting and Licensing - Building Essentials
Without Fire Bundle 05/01/2028 04/30/2029 $17,834.90
Permitting and Licensing - Public Works Permits
Additional Service Area 05/01/2028 04/30/2029 $12,497.03 Stormwater Domain 05/01/2028 04/30/2029 $4,597.58
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Transportation Domain 05/01/2028 04/30/2029 $5,032.12
Wastewater Collection 05/01/2028 04/30/2029 $4,597.58
Wastewater Treatment Domain 05/01/2028 04/30/2029 $5,032.12 Water Distribution Domain 05/01/2028 04/30/2029 $4,597.58 Asset Management Base Bundle 05/01/2029 04/30/2030 $18,913.74 Autofill Interface 05/01/2029 04/30/2030 $979.26
Contractor License Verification 05/01/2029 04/30/2030 $1,553.70 Permitting and Licensing - Building Essentials
Without Fire Bundle 05/01/2029 04/30/2030 $18,726.64
Permitting and Licensing - Public Works Permits
Additional Service Area 05/01/2029 04/30/2030 $13,121.89 Stormwater Domain 05/01/2029 04/30/2030 $4,827.46
Transportation Domain 05/01/2029 04/30/2030 $5,283.73
Wastewater Collection 05/01/2029 04/30/2030 $4,827.46
Wastewater Treatment Domain 05/01/2029 04/30/2030 $5,283.73 Water Distribution Domain 05/01/2029 04/30/2030 $4,827.46 Asset Management Base Bundle 05/01/2030 04/30/2031 $19,859.43 Autofill Interface 05/01/2030 04/30/2031 $1,028.22
Contractor License Verification 05/01/2030 04/30/2031 $1,631.38 Permitting and Licensing - Building Essentials
Without Fire Bundle 05/01/2030 04/30/2031 $19,662.95
Permitting and Licensing - Public Works Permits
Additional Service Area 05/01/2030 04/30/2031 $13,777.98 226
Stormwater Domain 05/01/2030 04/30/2031 $5,068.83
Transportation Domain 05/01/2030 04/30/2031 $5,547.91
Wastewater Collection 05/01/2030 04/30/2031 $5,068.83
Wastewater Treatment Domain 05/01/2030 04/30/2031 $5,547.91 Water Distribution Domain 05/01/2030 04/30/2031 $5,068.83 PROFESSIONAL SERVICES:
Product Name Start Date Description Fee
Permitting and Licensing
Implementation Services
Package
05/01/2026 Permitting and Licensing Implementation Services Package - Basic $27,718.50 Professional Services
Deployment - Prepaid 05/01/2026 Custom Deployment from OpenGov Professional Services team. Scope-dependent. $55,200.00 Professional Services Total: $82,918.50
Customer Billing/Service Periods:
Period: Total:
05/01/2026 $150,595.89
05/01/2027 $71,061.28
05/01/2028 $74,614.34
05/01/2029 $78,345.07
05/01/2030 $82,262.27
Order Form Legal Terms:
This Order Form incorporates the OpenGov Master Services Agreement ("MSA") attached here or available at https://opengov.com/terms-of-service/master-services-agreement/. The "Agreement" between OpenGov and the entity identified above ("Customer") consists of the Order Form, MSA, and, if Professional Services are purchased, the Statement of Work. Unless otherwise specified above, fees for the Software Services and Professional Services shall be due and payable, in advance, 30 days from receipt of the invoice. By signing this Agreement, Customer acknowledges that it has been reviewed, and agrees to be legally bound by the Agreement. Each party’s acceptance of this Agreement is conditional upon the other’s acceptance of the Agreement to the exclusion of all other terms.
City of Oakdale, CA: OpenGov, Inc.
Signature: Signature:
227
____________________________ ____________________________ Name:
____________________________
Name:
____________________________
Title:
____________________________
Title:
____________________________
Date:
____________________________
Date:
____________________________
228
Statement of Work
City of Oakdale, CA
Creation Date: 04/02/2026
SoW Expiration Date: 07/02/2026
Document Number: PS-10784.2
Created by: Brittany Worthy
PS-10784.2
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Table of Contents
OpenGov Statement of Work 3
1. Project Scope and Understanding 3
2. Exhibits 3
3. OpenGov Responsibilities 3
4. Customer Responsibilities 3
5. Project Delivery 4
6. Estimated Schedule 4
7. Acceptance Procedure 4
8. Modifications 5
9. Communication and Escalation Procedure 5
Exhibit 1: Implementation Activities 6
OpenGov Implementation Methodology Overview 6
Permitting & Licensing 6
Initiate 6
Validate 7
Configure 7
Train 10
Launch 11
Enterprise Asset Management 11
Initiate 11
Validate 11
Configure 12
Train 14
Launch 17
Exhibit 2: Technical Requirements 18
Permitting & Licensing Technical Requirements 18
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OpenGov Statement of Work
1. Project Scope and Understanding
This Statement of Work (“SOW”) outlines the Professional Services OpenGov will provide to City of Oakdale, CA (“Customer”) under the applicable Order Form.
Professional Services or technical requirements not listed in this SOW are out of scope.
2. Exhibits
The following exhibits are incorporated by reference and are part of this SOW:
2.1. Exhibit 1: Implementation Activities
2.1.1. Permitting & Licensing
2.1.2. Enterprise Asset Management (EAM)
2.2. Exhibit 2: Technical Requirements
2.2.1. Permitting & Licensing
3. OpenGov Responsibilities
OpenGov will provide a framework for planning, communication, progress tracking, and coordination for activities in Exhibit 1. In collaboration with Customer, OpenGov will develop and maintain the Project Plan. The “Project Plan” is a detailed, living document that defines how the project will be executed, including tasks, timelines, milestones, and team assignments. OpenGov will monitor progress against the Project Plan, coordinate adjustments to tasks and schedules as needed, and conduct status meetings as agreed to by the parties. OpenGov will provide weekly status reports, a Project Charter, and a RAID register (Risks, Actions, Issues, and Decisions). The “Project Charter” is a high-level document outlining the project’s purpose, goals, key stakeholders, success criteria, and major milestones.
4. Customer Responsibilities
The Customer will appoint a primary point of contact with authority to make binding decisions (“Customer’s Project Manager”). This person will coordinate internal resources, assign subject matter experts (“SMEs”), and oversee implementation.
Responsibilities include attending status meetings, making timely decisions, providing requested information, escalating issues internally, and collaborating on the Project Plan and Change Order process, if applicable.
Customer acknowledges that the success of this project is contingent on its full participation. Customer must provide data within ten (10) business days of a request, maintain consistent data formats and access throughout the project, and allocate the necessary Customer resources and time to support deliverables and meet agreed-upon timelines.
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Any failure by Customer to meet its responsibilities under this SOW (each, a “Customer Delay”) will automatically suspend the affected obligations of OpenGov for the duration of the Customer Delay and for a reasonable restart period thereafter. All affected milestones, delivery dates, and service-level commitments will be extended on a day-for-day basis (or as otherwise reasonably necessary) to account for the Customer Delay, and may result in an adjustment of the fees if OpenGov incurs additional time, materials, or other costs as a result. Under no circumstances will any consequence of a Customer Delay constitute a breach by OpenGov of this SOW or of the Agreement, nor will OpenGov be liable for any failure to meet a performance obligation that is caused, in whole or in part, by a Customer Delay.
5. Project Delivery
OpenGov will perform services under this SOW remotely. OpenGov may use a combination of OpenGov personnel and OpenGov-trained implementation partners to deliver the services described in this SOW.
6. Estimated Schedule
The estimated duration of this work is ten (10) months. The specific timeline, including order of delivery of the product(s), will be determined during the project planning activities in the Initiate Phase. Services are estimated to begin within two (2) weeks and no later than four (4) weeks from contract signature. OpenGov reserves the right to adjust the schedule based on the availability of Customer or OpenGov resources, and the timeliness of deliverables provided by the Customer.
7. Acceptance Procedure
OpenGov will submit completed deliverables to the Customer’s Project Manager for review. Within five (5) business days of receipt, the Customer’s Project Manager will either provide written acceptance or a list of requested revisions. In the event there are requested revisions, the subsequent review period for acceptance will follow the same timeline until final acceptance. If Customer does not respond within this period, the deliverable will be deemed accepted. Once a deliverable is accepted, any requested changes will require a paid Change Order.
Acceptance milestones and review timelines will be tracked in the Project Plan.
Both parties acknowledge that delays in task completion or unresolved issues may impact the project timeline. If OpenGov determines in good faith that Customer is not fulfilling its responsibilities under this SOW, OpenGov may place services on hold following a minimum of five (5) business days’ written notice. The notice will specify the actions needed to progress the project. During the hold period, OpenGov PS-10784.2
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may reallocate resources without penalty and will not be responsible for resulting delays.
8. Modifications
The fees and estimated timeline are based on the scope and assumptions in this SOW. If either party determines that a change to the scope is necessary, the parties will collaborate to define the required modification, which may result in fee adjustments based on OpenGov’s standard rates. All modifications must be documented in a written Change Order and signed by both parties (“Change Order”) .
Examples of changes include revisions to the project timeline, deliverables, or resource allocation.
9. Communication and Escalation Procedure
OpenGov and Customer agree to maintain regular communication in alignment with the Project Plan to ensure progress, resolve questions promptly, and minimize risk.
Both parties will raise any issues or concerns in a timely manner. If challenges are not resolved through standard project discussions, Customer and OpenGov Project Managers will escalate to their respective executive leadership teams to jointly determine a resolution and align on a path to successful implementation.
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Exhibit 1: Implementation Activities
OpenGov Implementation Methodology Overview
Every OpenGov implementation follows a five-phase hybrid methodology designed to ensure a structured and collaborative deployment. The phases are:
1. Initiate – OpenGov provisions access and performs initial system setup.
2. Validate – OpenGov works with the Customer to confirm requirements and review initial configurations.
3. Configure – OpenGov completes system configuration as outlined in this SOW.
4. Train – OpenGov provides training to system administrators and/or end users, as applicable.
5. Launch – OpenGov provides post-go-live support and transitions the Customer to OpenGov’s Customer Success Team.
Each implementation is structured around these phases. Deliverables, sign-offs, and completion criteria are aligned to the relevant phase.
Permitting & Licensing
Use Cases for Permitting & Licensing:
● Building Permits & Inspectional Services
● Planning and Zoning Approvals
● Public Works: Right-of-Way Permits, Waste/Water Management, etc Initiate
Provisioning Permitting & Licensing Platform
OpenGov will:
● OpenGov will provision Customer’s OpenGov entity and verify Customer has access to all purchased modules.
Customer will:
● Confirm access to entity and modules.
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Completion Criteria
● Customer verifies access to the site.
Data Initiation
OpenGov will:
● Provide the needed data and format to the customer.
● Discuss data needs for the foundational initiation of the software. ● Assign a Project Manager once the data has been collected.
Customer will:
● Provide the required data in a timely manner.
Completion Criteria
● Customer sign-off that the Integrations are complete and the data is being captured as planned.
Validate
Technical Project Review
OpenGov will:
● Provide up to one (1) one-hour working sessions at the beginning of the project to:
o Review deliverables
o Review technical requirements
o Provide documentation on requirements and processes
OpenGov Assumptions:
● Customer will provide relevant data within two (2) weeks immediately following the kick-off meeting.
Customer will:
● Identify relevant participants for attendance.
● Confirm deliverables.
● Gather and provide relevant data for the project.
Completion Criteria
● Customer sign-off on project plan.
Configure
Record Types Deliverables
OpenGov will configure the following standard record types, including sub-types, drafts of Customer’s record types in the Permitting & Licensing system including Form, Workflow, Output Document and Fees:
Building and Inspectional Services Service Area
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Up to one (1) record types from the following list:
● Building Permit
Planning and Zoning Service Area
Up to one (1) record types from the following list:
● Uniform Application
Public Works Service Area
Up to one (1) record types from the following list:
● Encroachment Permit
Customer will:
● Attend working sessions to validate, review, and iterate upon draft records. ● Test all configured record types
Completion Criteria
● Customer sign-off that the Record Types have been configured. Sign-off will occur with each completed Record Type.
Data Deliverables
Master Address Table (MAT) Integration
OpenGov will:
● Provide a template file to be utilized by the Customer to populate MAT information. ● Import the completed template file and validate against the completed template file.
Customer will:
● Populate and validate the MAT template.
Completion Criteria
● Customer sign-off that the Master Address Table has been configured.
Esri ArcGIS Server Integration
OpenGov will:
● Integrate with the Customer’s ArcGIS public API endpoint.
Completion Criteria
● Customer sign-off on the Esri Integration.
GIS Flag Integration
OpenGov will:
● Provide a template file to be utilized by the Customer to populate GIS Flag information. ● Import the populated template file after acceptance.
● Enable the GIS Flag Integration.
Customer will:
● Populate and validate the flag template file.
Completion Criteria
● Customer sign-off on the GIS Flag Integration.
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Accounting and Finance Export
OpenGov will:
● Provide an export of financial data, based on the Customer’s provided format, to the Customer’s FTPS as often as nightly.
Customer will:
● Agree upon specifications prior to export.
Completion Criteria
● Customer sign-off on the Accounting and Finance Export.
Record Export
OpenGov will:
● Provide up to number (x) of Record Exports, based on the Customer’s provided format, to the Customer’s FTPS as often as nightly.
Customer will:
● Agree upon specifications prior to export.
Completion Criteria
● Customer sign-off on the Record Export.
Autofill Integration
OpenGov will:
● Provide up to two (2) Autofills, using source data from OpenGov or provided by the Customer.
Customer will:
● Provide the source data, if applicable.
● Agree upon specifications prior to upload.
Completion Criteria
● Customer sign-off on the Autofill Integration.
State Contractor Integration
OpenGov will:
● Integrate with the California licensed professional dataset for use within OpenGov.
Completion Criteria
● Customer sign-off on the State Contractor Integration.
Single Sign On (SSO) Integration
OpenGov will:
● Provide the SSO enablement form.
● Implement identity provider initiated SSO for Microsoft ADFS, Microsoft Azure AD, or Okta.
Customer will:
● Complete the SSO enablement form.
● Provide the information from the identity provided required to establish SAML or HTTPS certification and add OpenGov as a new application in the identity provider.
Completion Criteria
● Customer sign-off on the SSO Integration.
Document Management Access
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OpenGov will:
● Provide the ability for Customer to export from OpenGov and import into a third-party document management system including: listing of file names and file paths of all submitted forms, issued documents, record attachments, and record and location metadata.
● Documents will be accessible in OpenGov’s Document Management Interface for 365 days from the time they are created. The Document Management Interface only provides access to documents created after the interface is enabled.
Customer will:
● Import data into the third-party system
Completion Criteria
● Customer sign-off that the Document Management Access has been provided.
Train
Administrator Training
OpenGov will:
● Provide up to twenty-four (24) hours of Permitting & Licensing system administrator training to enable system administrators on the following topics:
○ Setting up the public portal
○ Employee app settings
○ Creating and editing record types
○ Managing Forms
○ Editing Documents
○ Creating Workflows
○ Setting up Inspections
○ Reporting & Transparency
■ Download and upload data
■ How to create reports and dashboards
○ Mobile app
Customer will:
● Identify the relevant participants to attend each training session.
Completion Criteria
● Administrator Training has been conducted.
Launch
HyperAdopt
OpenGov will:
● Provide up to eight (8) hours of HyperAdopt support from the OpenGov Project Team post Go-Live to ensure successful adoption.
Customer will:
● Identify issues and attend sessions
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Completion Criteria
● Customer sign-off that the project has been completed.
Enterprise Asset Management
Use Cases Build for Enterprise Asset Management:
● Transportation
● Stormwater
● Water Distribution
● Wastewater Treatment
● Wastewater Collection / Sanitary Sewer
● Fleet
Initiate
OpenGov will:
● Setup a hosted sandbox and a hosted production OpenGov Asset Management environment, if one does not already exist
● Conduct one (1) remote session to review customer assets (see asset section below), source data, and single sign on identity provider (if applicable).
OpenGov Assumptions:
● OpenGov assumes that the customer is responsible for performing quality control measures on its data in EAM.
Completion Criteria:
● The project kicked off with an initial project timeline delivered.
Validate
OpenGov will:
● Provide a remote, up to twenty-four (24) hours, validation workshop to increase our understanding of Customer business and functional goals. Through workshops and interviews, OpenGov will identify best fit scenarios for OpenGov Asset Management and provide a brief including any challenges as well as recommendations for OpenGov Asset Management best practices relevant to Customer implementation. ● Provide a template file to be utilized by Customer staff to populate resources, libraries, and users/roles data that OpenGov will import into OpenGov Enterprise Asset Management.
Completion Criteria:
● Completion of validation workshop.
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Configure
Configurations
OpenGov will:
● Provide configuration services, including:
o Up to ten (10) custom fields and up to two (2) custom layouts per asset type listed in the Assets section below
o Up to thirty (30) custom fields and up to ten (10) custom layouts to be utilized in any of the shared areas of the system, such as Tasks o Up to twenty (20) automations
o Up to twenty (20) preventative maintenance plans
● Provide up to six (6) sessions of configuration review to ensure configurations resulting from the validation workshop effectively support all workflows and processes discussed, and to reinforce such configurations with customer stakeholders to adequately prepare to train-the-trainer training.
OpenGov Assumptions:
● Implementation of any custom modification developed by OpenGov; your internal staff; or any third-party is not included in the scope of this project unless specifically listed above.
Data Services
OpenGov will:
● Provide one sandbox and one production data load service through standard import/export functionality. OpenGov will provide template documents for data population. Once populated by Customer staff, OpenGov will load the data into Customer sandbox or production OpenGov Asset Management environment. Data loads may include data such as:
o Parent level asset records
o Asset location (spatial x/y) attributes
o Parent level resource (Labor, Equipment Material, Vendor) records o Resource Rate (Labor, Equipment, Material) records
o Standard system libraries
OpenGov Assumptions:
● OpenGov assumes that the customer is responsible for performing quality control measures on its data in EAM.
● Data conversion services from other software system(s) or sources (including Navigator databases) are not included in the scope of this project unless specifically listed above.
Assets
OpenGov will:
● Provide installation and training on the following asset types:
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o Transportation (8)
▪ Bridge; Light Fixture; Pavement; Sign; Guardrail; Marking; Pavement Area; Support
o Stormwater (9)
▪ Storm Basin; Storm Channel; Storm Culvert; Storm Facility; Storm Inlet; Storm Manhole; Storm Outlet; Storm Pipe; Storm Pump o Water Distribution (9)
▪ Water Backflow; Water Facility; Water Hydrant; Water Lateral; Water Main; Water Meter; Water Pump; Water Valve; Water Storage Tank o Wastewater Treatment Plant (36)
▪ Wastewater Treatment Plant Blowers; Wastewater Treatment Plant Compressors; Wastewater Treatment Plant Conveyors; Wastewater Treatment Plant Electrical Generator; Wastewater Treatment Plant Facility; Wastewater Treatment Plant HVAC Equipment; Wastewater Treatment Plant Instrumentation; Wastewater Treatment Plant Motors; Wastewater Treatment Plant Presses; Wastewater
Treatment Plant Processes; Wastewater Treatment Plant Pump; Wastewater Treatment Plant Screens; Wastewater Treatment Plant Structure; Wastewater Treatment Plant UV; Wastewater Treatment Plant Valves; Wastewater Treatment Plants; Wastewater Treatment Plant Floor; Basement Construction; Conveying; Exterior Enclosures; Facility Electrical; Facility Equipment; Fire Protection; Foundations; Furnishings; Interior Construction; Interior Finishes; Plumbing; Roofing; Site Mechanical Issues; Special Construction; Stairs; Superstructure; Selective Building Demolition; Site Preparation; Site Improvement; Other Site Construction
o Wastewater Collection / Sanitary Sewer (7)
▪ Sewer Cleanout; Sewer Facility; Sewer Force Main; Sewer Lateral; Sewer Main; Sewer Manhole; Sewer Pump
o Fleet (1)
▪ Fleet
Completion Criteria:
● Customer sign-off on ability to login and access to the sandbox.
Train
Foundational Training
● Provide remote train-the-trainer training, up to two (2) hours, on overall system navigation and functionality to help familiarize Customer staff with the software environment and its common functions. Training topics include:
o Dashboards
o Standard KPI/ROI Gadgets
o Logins/Permission
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o Layers
o Filters
o Maps
o Grids
o System Navigation
o Views (List & Detail)
o Standard Reports
o Attachments
o Requests, Work, Assets, Resources, Reports, and Administrator Tabs OpenGov assumptions:
● OpenGov assumes that the customer is responsible for testing its workflows, automations, integrations, and configurations within the EAM and will update the configurations as part of its testing and training activities.
Train the Trainer Training Event
● Provide a remote, up to twenty-four (24) hours, "train-the-trainer" training event.
The training agenda will be defined and agreed upon by both OpenGov and Customer project manager. To avoid redundancy, and to utilize service time efficiently, training may cover a subset of the assets listed in the Asset section of the scope.
Topics may include any of the following:
o Request Management:
▪ Requests
▪ Requesters
▪ Task Creation from Requests
▪ Issue library (including settings such as Applies to Asset and Non-Location)
▪ OpenGov recommended best practices for Request and Requester Management
o Work Management:
▪ Create Task(s) (Asset/Non-Asset)
▪ Assignments (Add, Edit, Remove)
▪ Task Menu Actions
▪ Related Work Items
▪ Create Work Order
▪ Associate Task to Work Order
▪ Repeat Work Orders
▪ Work Order Menu Actions
▪ Enter Resources
▪ Timesheets
▪ Activity library (including settings such as Applies to Asset, Inspection, Key Dates, Cost, and Productivity)
▪ OpenGov recommended best practices for Work Management o Asset Management:
▪ Asset Details
▪ Preventative Maintenance Plans
▪ Inspections
PS-10784.2
14 242
▪ Linked assets (if applicable)
▪ Container/Component Relationships (if applicable)
▪ OpenGov recommended best practices for Asset Management o Resource Management:
▪ Resource Details
▪ Labor/Equipment Rates
▪ Material Management (Stock, Usage, Adjustments)
▪ Vendor Price Quotes
▪ OpenGov recommended best practices for Resource Management o OpenGov Mobile:
▪ Overall system functionality (Navigation, Interface, Maps, Attachments, Sorting)
▪ Work Management
● Create and Update Tasks (Asset/Non-Asset)
● Assign Tasks
● Enter Resources
● Inspections
▪ Asset Management
● Create and Update Assets
▪ Request Management
● View and Update Requests
● View Requester information
● Create Task from Request
▪ OpenGov recommended best practices for mobile device use o Fleet Management:
▪ Preventative Maintenance
▪ Task Management
▪ Vehicle Replacement Ratings (VRR) Equipment Detail information ▪ Fleet Reports
▪ OpenGov recommended best practices for Fleet Management o Administrator:
▪ Administrator:
● User Administration, Role Administration, Asset Administration, Record Filter Administration, Import/Export, Scheduled Process Log, Error Log
▪ Settings:
● System Settings, Map Administration, Geocode Settings, Asset Color Manager
▪ Manager:
● Layout Manager, Library Manager, Preventative Maintenance, Asset Condition Manager, Notification Manager, Structure Manager, Automation Manager
Core Training:
PS-10784.2
15 243
● Provide remote train-the-trainer training, up to two (2) sessions on OpenGov Asset Builder. Training topics include:
o OpenGov Asset Management Administrator
▪ Structure Manager
▪ Library Manager
▪ Layout Manager
▪ User/Role Configurations
o OpenGov recommended best practices for expanding the system’s use and/or building assets
● Provide Preventative Maintenance Plans remote train-the-trainer training, up to two (2) sessions. Training topics include:
o Preventative Maintenance
o OpenGov recommended best practices for proactive asset management ● Provide Advanced Inspections, Asset Condition Manager, and Asset Risk remote train-the-trainer training, up to three (3) sessions. Training topics include:
o Performance Management
▪ Prediction Groups
▪ Minimum Condition Groups
▪ Activities and Impacts
▪ Criticality Factor
▪ Install/Replaced Dates
o Business Risk Exposure
▪ Risk
▪ Consequence of Failure
▪ Probability of Failure
o OpenGov recommended best practices for Asset Risk Functionality , advanced inspections and condition management
● Provide Advanced Material Management and Material Planning remote train-the-trainer training, up to four (4) sessions. Training topics include:
● Material Locations
● Material Transfers
● Material Orders
● Settings:
o Vendor Price Quotes
o Re-order points
● Material Planning
o Status Default
o Workflow Setup
o Notifications
● OpenGov recommended best practices for advanced material management and Material Planning.
Completion Criteria
PS-10784.2
16 244
● Core Training and train-the-trainer has been conducted.
Launch
OpenGov will:
● Provide remote, up to eight (8) hours, web conferences, of working sessions to answer any questions following solution acceptance.
Completion Criteria:
● Go Live Support has been conducted.
Exhibit 2: Technical Requirements
Permitting & Licensing Technical Requirements
Master Address Table
● All addresses must have a unique ID
● Flat file, .csv, .xls, .xlsx, .txt with headers
● Parcels and address points recommended
● Recommended source data: Esri GIS, Alternative source options include: Assessor’s database, E911
Esri ArcGIS
● A single publicly-accessible secure Esri REST API URL ArcGIS Flags
PS-10784.2
17 245
● Polygon Layer(s) via Esri REST API URL, Polylines and points are not supported ● Flags will be populated via the same Publicly-accessible secure Esri REST API URL as provided for the Esri ArcGIS integration.
Financial and Record Exports
● Required format (columns) and sample document
Autofills using Customer source data
● Flat file, .csv, .xls, .xlsx, .txt with headers
Current application forms, workflows, fee structures, and output documents ● PDF, Word, .csv, .xls, .xlsx with headers
Document Management Access
● ODBC access to a Microsoft SQL Server Database view or .csv file FTPS SSO
● SAML or HTTPS certificate, Whitelist OpenGov in Customer VPN or firewall PS-10784.2
18 246
CITY OF OAKDALE
CITY COUNCIL STAFF REPORT
Date: Monday, April 20, 2026
To: Mayor Bairos and Members of the City Council
From: Tim Williams, Facilities Maintenance Services Supervisor Reviewed by: Jerry Ramar, City Manager
Subject: Consider a Resolution Authorizing the Purchase of a Lochinvar Copper-Fin 2 (500,000 BTU) Pool Heater at $14,915.54 Plus Shipping from Lincoln Aquatics for the Oakdale Community Pool, The Plunge, to be Funded by Facility Maintenance Fund 540
BACKGROUND
The Oakdale Community Pool, historically known as the Oakdale Plunge, is a cherished community asset that has served residents for decades. The facility remains one of the oldest continuously operating municipal pools in the region. Over the past decades, the pool has provided recreational swimming, swim lessons, water aerobics, and summer programming to generations of Oakdale families.
The existing pool heater, installed over 20 years ago, has reached the end of its useful life. Recent repair attempts have proven unsuccessful and cost-prohibitive, rendering the unit broken and unrepairable. Without a functional heater, water temperatures drop significantly during cooler periods, reducing user comfort and limiting the pool’s usability for families, senior programs, and swim teams.
DISCUSSION
Staff has identified a suitable replacement: a new Lochinvar Copper-Fin 2 commercial pool heater rated at 500,000 BTU. This model exceeds the capacity of the current heater but is physically compatible with the existing equipment pad and plumbing footprint, allowing for a direct replacement with minimal site modifications. The higher BTU output will provide improved heating performance, faster temperature recovery, and greater user comfort, helping to extend the effective swimming season.
The heater is quoted at $14,915.54 with an estimated shipping of $2,000 from Lincoln Aquatics.
Installation is anticipated to require 1–2 weeks once the unit arrives. After purchasing the heater, staff will obtain competitive bids to ensure the best value for installation, in accordance with industry standards, for a commercial-grade pool heater replacement of this size, including labor, plumbing, and electrical connections, permitting, startup, and testing. Ordinarily, staff would have prepared this and presented it as a package.
However, the pool heater is on sale, and we do not know when the sale price will no longer be valid, and time is of the essence. Summer is approaching, and the timeline for AGENDA ITEM 11.9
247
CITY OF OAKDALE
City Council Staff Report (Continued)
SUBJECT: Pool Heater
MEETING DATE: April 20, 2026
purchase and installation has been extended to account for shipping and installation times. This will put us close to pool season when it is installed.
Delivery is expected within approximately 4 weeks of order placement. Once received, the heater can be installed, and the pool returned to full operation with minimal downtime.
FISCAL IMPACT
The heater is quoted at $14,915.54. Estimated shipping is $2,000. Funding is available in the Facility Maintenance Fund 540. No General Fund contribution is required. This onetime capital investment will eliminate ongoing emergency repair costs.
RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution, authorizing the purchase of a Lochinvar Copper-Fin 2 (500,000 BTU) pool heater at $14,915.54 Plus Shipping from Lincoln Aquatics, for the Oakdale Community Pool, The Plunge, to be funded by Facility Maintenance Fund 540.
This action will ensure continued high-quality recreational services and demonstrate the City’s commitment to maintaining our historic community assets for future generations.
ATTACHMENTS
Attachment A: Draft City Council Resolution 2026-__
Attachment B: Heater Information
248
IN THE CITY COUNCIL
OF THE CITY OF OAKDALE
STATE OF CALIFORNIA
CITY COUNCIL RESOLUTION 2026-___
A RESOLUTION OF THE CITY OF OAKDALE CITY COUNCIL AUTHORIZING THE PURCHASE OF A LOCHINVAR COPPER-FIN 2 (500,000 BTU) POOL HEATER AT $14,915.54 PLUS SHIPPING FROM LINCOLN AQUATICS FOR THE OAKDALE
COMMUNITY POOL, THE PLUNGE, TO BE FUNDED BY FACILITY MAINTENANCE FUND 540
WHEREAS, the Oakdale Community Pool (historically known as the Oakdale Plunge) has served as a vital recreational facility for the citizens of Oakdale for decades; and WHEREAS, the existing 20-year-old pool heater is broken and unrepairable, resulting in reduced water temperatures that negatively impact user comfort and pool utilization; and WHEREAS, the City has identified a Lochinvar Copper-Fin 2 commercial pool heater (500,000 BTU) as a suitable replacement that fits the existing equipment space and will provide enhanced heating performance; and
WHEREAS, the quoted purchase price is $14,915.54, with estimated shipping of $2,000; and
WHEREAS, prompt replacement will ensure continued safe and comfortable use of the pool for the community when pool season arrives.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Oakdale does hereby adopt a resolution authorizing the purchase of a Lochinvar Copper-Fin 2 (500,000 BTU) pool heater at $14,915.54 plus shipping from Lincoln Aquatics for the Oakdale Community Pool, The Plunge, to be funded by Facility Maintenance Fund 540.
THE FOREGOING RESOLUTION IS HEREBY ADOPTED THIS 20th DAY OF APRIL, 2026, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
SIGNED:
Cherilyn Bairos, Mayor
ATTEST:
Patrick Mondragon, City Clerk
249
250
To: Jerry Ramar, City Manager
From: Albert Avila, Director of Finance
Re: April 2026 Finance Department Report for March 2026 Departmental Actions of Note:
Finance
• Processed 8,406 monthly utility bills
• Processed and mailed 1,081 late utility notices
• 1,228 customers assisted at the front counter
• Processed 6,101 payments received through the USPS, online, or City drop box
Projects
• Finance Department staff is working with Public Work staff to upgrade the meters to allow for faster read time, at the same time providing additional access and information to customers. Water department is currently performing an audit on meters. Once we have all meters accounted for, we will send out flyers to customer, so they are able to check and monitor their water consumption.
Facility
Facility Rentals March 2026
Facility City
Meetings
Weekday
Rentals
Weekend
Rental
Gene Bianchi Community Center 1 6 5
Gene Bianchi Conference Rooms 14 3 0
Gene Bianchi Kitchen Rental 0 0 0
Oakdale Senior Community Center 0 0 1
Paul Royse Memorial Pool
• Recreation staff have hired 17 Lifeguards and Recreation Leaders, totaling 31 pool staff members. Training will take place over the next two months with a full lifeguard certification class, as well as a recertification class for returning staff. Swim lessons and water aerobics will begin on Monday, June 8th. Registration opens on Wednesday, April 15. Opening day will be Saturday, May 30, 2026 from noon to 5 pm.
AGENDA ITEM 12.1
251
April 2026 Finance Department Report for March 2026 Page 2 Senior Center
• The Senior Center is open Monday through Friday, 8 am – 4 pm. We offer over 40 different activities. Most are offered at no cost to seniors. • Hot lunch is served 5 days a week, $4.00 for seniors 60+. We average 20 seniors, per day, for lunch. No senior is turned away if he/she cannot pay. • The Oakdale Senior Center members and staff helped create the Stanislaus County Age-Friendly Action Plan (2025-2030) to make Stanislaus County a more welcoming and accessible place to live. This action plan is to improve the systems of care to better support older adults, people with disabilities, caregivers, and their families. To view the action plan, visit www.csastanislaus.com/adult-services and click on “Age-Friendly Stanislaus 2025- 2030 Action Plan”.
• After grant money from the County for our free monthly breakfasts ran out, OVHD stepped in and will be continuing them at the senior center. Our first breakfast on March 26 was a huge success with 97 seniors registered. Our next breakfast is on Thursday, April 23 at 9 am.
• A Mahjong group started and already has roughly 15 members. They meet weekly and are looking for more seniors to join.
• Another senior center dinner will be happening in the next few months; the theme will be “Summer BBQ.” The meal will be catered, we will have dessert, entertainment and raffle baskets.
Recreation
• Evening classes at the Senior Center include quilting class, Community Band rehearsal, Dance Band rehearsal, widowers support group, Valley Art Association, and Zumbini classes.
• Recreation classes we offer are: Tennis lessons for beginners and intermediate, Pickleball lessons for beginners and intermediate, and Zumbini (a Caregiver – child music and movement class).
• The Recreation Department is starting to plan a 4th of July event that will be a free family-friendly parade and festival on Saturday, July 4th – more details to come
• Pending Items:
252
To: Jerry Ramar, City Manager
From: Colleen Andersen, Council Services and Legislative Records Manager Re: April 2026 Department Report for March
Legislative
• Prepared, distributed and posted the City Council agenda packets and attended and prepared the minutes for the Regular City Council meeting of March 2, 2026. • Prepared and finalized City Council Resolutions for the Mayor’s and City Clerk’s signatures which were then scanned, filed in the City’s Records Retention System and copies distributed to departments and vendors.
• Processed and transmitted contracts/agreements/resolutions approved at the March 2, 2026 City Council meetings:
o FY 25-26 Mid Year Budget
General Administration
• Provided assistance in scheduling various meetings for elected officials and citizens. • 15 Public Records Act (PRA) requests were received and 10 Notices of Determination were provided.
• 1 Claim received and 0 Claim Notice of Rejections were submitted to claimants. • Prepared certificates of recognition.
• Researched City records and provided documentation for various City departments. • Continue to work on updating files to Laserfiche.
• Manage the City’s “Information” email account and respond to inquiries regarding City departments or services.
• Provided 4 notary services to city staff.
• Continue to work on reviewing and updating information on the City website. • Records Management – Ongoing.
253
To: Jerry Ramar, City Manager
From: Jeff Gravel, Director of Public Services
Re: Public Services Department Report for MARCH 2026 Page 1
PUBLIC SERVICE ISSUES ADDRESSED 2026
BLIGHT
(overgrown vegetation/weed abatement, bulky item and illegal dumping, trash dumped, abandoned buildings, property clean-up, illegal/improper signage, disabled vehicles, tree complaints, misc. complaints)
Month Opened Resolved
January 0 2
February 2 3
March 0 3
2026 Total
(to date)
2 8
2025 Total 38 59
2024 Total 43 40
OVERWATERING
(private and public property)
Month Opened Resolved
January 1 2
February 2 0
March 0 10
2026 Total
(to date)
3 12
2025 Total 9 46
2024 Total 17 16
PARK/LANDSCAPE ISSUES
(park strip concerns, broken sprinkler at city park, park maintenance request at dog station or dog park, park maintenance request of play equipment, tree issues) Month Opened Resolved
January 3 16
February 5 6
March 1 60
2026 Total
(to date)
9 82
2025 Total 898 457
2024 Total 284 438
PUBLIC WORKS ISSUES
254
(water leaks, low water pressure, street signs, public right of way, potholes, sidewalk issues) Month Opened Resolved
January 6 6
February 6 5
March 0 24
2026 Total
(to date)
12 35
2025 Total 151 128
2024 Total 186 183
ROAD HAZARDS
(debris in the road, storm drain blocked with debris, street flooding) Month Opened Resolved
January 0 1
February 0 2
March 0 5
2026 Total
(to date)
0 8
2025 Total 18 31
2024 Total 8 17
STREET LIGHTS
(street light and stop lights not working)
Month Opened Resolved
January 2 1
February 2 2
March 0 0
2026 Total
(to date)
4 3
2025 Total 16 22
2024 Total 21 31
WEED ISSUES
(overgrown vegetation on private and public property)
Month Opened Resolved
January 0 1
February 1 2
March 1 3
2026 Total
(to date)
2 6
2025 Total 13 30
2024 Total 38 25
OTHER
255
(mosquitos, municipal code questions, noise, nuisance property, substandard living conditions, vacant house, other)
Month Opened Resolved
January 1 8
February 7 7
March 2 16
2026 Total
(to date)
8 31
2025 Total 74 124
2024 Total 90 98
**These totals are subject to change due to cancellations and alternate resolution
AIRPORT DIVISION
• AIRPORT CAMERAS: (5) cameras need to be replaced by Ayera. • AIRPORT REPAIRS: Water Well is being rehabbed. Should be back going by the middle of March.
• Grants: Planning on submitting for (3) grants. Construction of Rwy. safety project, Lighting improvement design, & Drainage improvement design. If all goes well, construction of the Rwy safety project should start in September. • AIRPORT FUEL SALES (GALLONS):
o Price per gallon is now $6.08
YEAR OVER YEAR TOTALS
Month 2023 2024 2025 2026
January 4,081 3,166 5205 4,123
February 7,103 4,741 4852 4,836
March 6,179 5,132 6,756 10,053
April 9,955 7,642 7,776
May 14,760 12,537 9,837
June 17,820 8,362 9,613
July 10,429 4,123 8,275
August 4,714 3,582 6,529
September 5,274 7,851 6,854
October 5,653 10,501 8,135
November 7,009 7,046 4,018
December 6,394 4081 1,901
Total YTD 99,371 78,764 79,751
256
BUILDING & FIRE LIFE SAFETY DIVISION
BUILDING PERMIT ACTIVITY ISSUED
RESIDENTIAL-SINGLE FAMILY DWELLINGS 18
RESIDENTIAL REMODELS/ALTERATIONS 33
RESIDENTIAL-SOLAR 10
NEW COMMERCIAL & REMODELS 0
TOTAL INSPECTIONS PERFORMED 136
TOTAL PERMITS ISSUED 81
ENGINEERING DIVISION
ENGINEERING PERMIT ACTIVITY ISSUED
ENCROACHMENT 6
TRANSPORTATION 10
GRADING 0
MONTHLY CAPITAL IMPROVEMENT PROJECT UPDATES
• SW Downtown ATP Project: Council Acceptance 5/4/2026
• Gilbert Park Restroom Replacement: Restroom installed – concrete path forthcoming • Well 11 (D St): Council 4/6/2026
• Well 12 (Gilbert Park): Council 4/20/2026
• Fish Park Restroom: Restroom is under construction. Delivery July 27/28, 2026 • Slurry Seal Area 8 – Council 4/6/2026
• G St Bike and Ped – Council 4/6/2026
• B St, Jeremy & Linda – Out to bid in March 2026
• Sierra Ave Force Main – Bids accepted. Council 4/20/2026 • N 8th Ave Utility Improvements – Out to bid
PARKS DIVISION
WORK COMPLETED NUMBER
LLMD (Bridle Ridge & Vineyards): . Busy spraying park
strips, parks, turf and landscapes with pre and post
emergent in between rain. Trugreen has started the aphid control.
Weekly
Mowing
Schedule
257
T.L.Davis Sports Park We are on summer mowing of
entire park mowed 1 time per week and all fields 2
times per week.
Gregor Sports Park: Comp Soccer is starting to use field.
Now that we are getting good sunshine the Bermuda is
busting out of dormancy. This field is built for sports.
Lower height of cut, and fast. Very drought tolerant about 40% less water than cool season turf. Will be closing the field April 23-24 for spraying and topdressing
PLANNING DIVISION
APPLICATION LOCATION DESCRIPTION STATUS
2022-15
TSM
Tesoro 4
East F Street
Specific Plan
Area
79 lot residential
single-family
subdivision.
Deemed incomplete letter
sent applicant. Applicant
addressing incomplete letter.
2023-20
TSM Tesoro 5
East F Street
Specific Plan
Area
Approximately 80
small lot single-family
residential lots
Deemed incomplete letter
sent to applicant.
Architecture elevations and
floor plans received.
Stearns &
East F Street
Intersection
ICE Analysis
Intersection of
Stearns/East F
Street
ICE Report for review
by Caltrans with
regard to future
intersection
improvements
ICE Report completed and
submitted to Caltrans for
review and
comment. Caltrans
comments received June 5,
2024. No updates.
CTA 2023-01
ADU
Ordinance
Accessory
Dwelling Unit
Ordinance to
comply with
State Law
Code Text
Amendment:
Accessory Dwelling
Units Ordinance.
Implement new state
laws from 2020-25
relating to ADUs.
Draft ADU Ordinance sent to
City attorney on 3/5. Holding
for comments from the
State.
LEAP Grant
Funding
Housing
Element
Update
General Plan
Housing Element
Update, as required
by State Law.
Updated Draft Fair Housing
Assessment uploaded for
Public View 3/26.
258
2025-04
SPR
1425 W. F St/
115 Ash Ave.
Laundromat Conditional approval
forthcoming – pending
applicant’s revisions to site
plan and elevations.
2025-05
SPR
175 S. Maag
Ave.
Wal-Mart Demo and
construction
Going to P.C. 5/6 for
signage Variance and SPR
2025-14
GPA, SPA
and DA
Amendment
East F Street
Specific Plan
Area
General Plan
Amendment, Specific
Plan Amendment &
Development
Agreement
Bi-weekly meetings with
staff and applicant team.
Application is being
processed concurrently with
Tesoro 4 and 5.
2025-15 Future Specific
Plan Area 8
Development of
Future Specific Plan
Area 8
Funding agreement
executed. Staff provided
comments to Applicant on
preliminary Land Use plan
on 4/8.
2025-19
MJUP
732 N Yosemite
Ave
16-unit multi-family
Residential Complex
Fire comments on threestory proposal received 4/8,
provided to applicant 4/9.
2025-20
MNUP
217 West F St Food Truck Court
Umbrella Permit
Scheduled for Administrative
Hearing 4/15.
Recommending Approval.
2026-02
SPR and AR
260 N Yosemite
Ave
Kaptan Gas
Demolition & Rebuild
Staff preparing comment
letter.
2026-03
MJUP and
VAR
1300 West F St Monument Electronic
& Directional Sign
Application & Payment
received 2/25. Will be
circulated for comments.
2026-04
GPA, TSM, PD
33 N Lee Ave Belmare II Senior
Housing
Application received and
staff preparing deemed
incomplete letter.
2026-05
MNUP
1505 East F St Mobile Food Truck Application received 3/16.
Requested additional
application materials on
3/31. Holding for additional
documents.
2025 SEWER / STREETS / STORM DRAIN DIVISION
259
MISCELLANEOUS WORK ORDERS
Month Number
January 25
February 28
March
2026 Total (to date) 53
2025 Total 264
2024 Total 274
TRAFFIC SIGN / STREET REPLACEMENT
Month Number
January 0
February 23
March 37
2026 Total (to date) 23
2025 Total 198
2024 Total 201
SEWER LIFT STATION REPAIRS
Month Number
January 3
February 2
March 1
2026 Total (to date) 5
2025 Total 11
2024 Total 20
CURB PAINTING
Month Number
January 345 Feet
February 218 feet
March 2,342 feet
2026 Total (to date) 563 Feet
2025 Total 10,534 Feet
2024 Total 1,980 Feet
SEWER LINES CLEANED
Month Number
January 23,682 Feet
February 64,562 Feet
March 32,318 feet
2026 Total (to date) 23,682 Feet
2025 Total 246,593 Feet
2024 Total 278,304 Feet
260
POT HOLE REPAIRS (cold MIX) 2x2
Month Number
January 27
February 36
March 5
2026 Total (to date) 63
2025 Total 138
2024 Total 362
CRACK SEALING
Month Number
January 5,438 Feet
February 18,00 feet
March 0 feet
2026 Total (to date) 7,238 Feet
2025 Total 29,983 Feet
2024 Total 85,531 Feet
STORM MAIN CLEANING
Month Number
January 0 Feet
February 0 feet
March 0 feet
2026 Total (to date) 0 Feet
2025 Total 12,053 Feet
2024 Total 19,795 Feet
• OTHER TASKS IN OUR DEPARTMENT:
Clean sewer line from vortex to head works.
Install new sewer pump at Cloverland sewer lift station.
Sewer main cleaning north west side of town
Mowing at airport
Sewer repairs at EL JORDIN
WATER DIVISION
WORK COMPLETED NUMBER
METER SHUT-OFFS 27
WATER METER READS 8,350
MANUAL WATER METER READS 6
WATER RELATED WORK ORDERS 184
WATER TESTING / SAMPLES-ROUTINE 33
WATER TESTING / SAMPLES-WELL HEADS 6
EMERGENCY WATER SERVICE LINE REPAIRS 3
WATER COMPLAINTS 4
261
UNDERGROUND SERVICE LOCATES FOR CITY UTILITIES 132
• IRRIGATION WATER & DROUGHT: Since the drought regulations started, which includes comparable water usage monitoring to similar dates in 2013, water usage In March 2026 was 13% less usage than 2013 in the same month. The City’s wells produced a total of 120.33 million gallons(MG’s) of water, with the highest day of water production on March 19, 2026 with 5.44 MGs produced.
• Water Meter Audit: The Water Division is conducting a thorough meter audit of all meters in the City to verify meter numbers, sizes and verify all endpoints are correct. • Water Service Repair: Repaired a blown out old steel 6 inch water main on Gilbert Ave.
Replaced leaking water service at 30 Willowood. Repaired leaking water service at 303 Applegate Ave
262
FEB 2026 MAR 2026 % CHANGE YTD 2025 YTD 2026 % CHANGE
CALLS FOR SERVICE (CFS) 215 227 6% 573 685 20%
APPARATUS RUNS 252 315 25% 963 898 -7%
FIRES FEB 2026 MAR 2026 % CHANGE YTD 2025 YTD 2026 % CHANGE STRUCTURE 1 1 0% 3 4 33%
VEHICLE 1 0 -100% 3 2 -33%
VEGETATION 0 0 #DIV/0! 0 0 #DIV/0!
OTHER 2 2 0% 4 7 75%
TOTAL FIRES 4 3 -25% 10 13 30%
EMS FEB 2026 MAR 2026 % CHANGE YTD 2025 YTD 2026 % CHANGE EMS 142 144 1% 389 451 16%
VEHICLE ACCIDENT 10 13 30% 14 29 107%
CPR 0 0 #DIV/0! 5 0 -100%
TOTAL EMS 152 157 3% 408 480 18%
OTHER FEB 2026 MAR 2026 % CHANGE YTD 2025 YTD 2026 % CHANGE FIRE ALARM 3 2 -33% 42 10 -76%
CO ALARM 1 1 0% 5 2 -60%
ALL OTHER 55 64 16% 108 180 67%
TOTAL OTHER 59 67 14% 155 192 24%
RESPONSE TIMES FEB 2026 MAR 2026 CHANGE
AVG RESPONSE TIME 0:05:04 0:05:25 + 21 sec
AVG TURNOUT TIME 0:01:34 0:01:33 - 1 sec
OAKDALE CITY
MONTHLY REPORT (as dispatched)
March 2026
263