ATTACHEMENT A
ITD RATE SHEET – EXTERNAL CUSTOMERS
2025-26 Approved Rates
Service Service Description
Telecommunication Services
Public Safety Communications Services:
Dispatch Console Access,
Maintenance, and Replacement
Repair, maintenance, programming, and replacement of Motorola radio dispatch console equipment.
Radio Access and Maintenance Access for a single radio connected to the County's Public Safety Radio frequencies and repair and maintenance of that radio or radio's accessories, excluding batteries; covers normal wear and tear.
Telephone Services:
Dial Tone Telephone services which include voicemail, local, long distance, Telephone Service Specialist consulting services, and software changes billed per device.
Telecommunication Labor Services–
Normal Hours
Hourly labor services for telephone, data, cabling, repair, and other specialized services – Normal Hours (Monday through Friday, 7:00 am – 5:00 pm, excluding weekends and holidays).
Telecommunication Labor Services –
After Hours
Hourly labor services for telephone, data, cabling, repair, and other specialized services – After Hours (Monday through Friday, 5:00 pm – 7:00 am, and all weekends and holidays).
Business Solutions Development
Business Solutions Labor
Services
Hourly labor programming services for the development, enhancement, and maintenance of business solutions on a variety of hardware and software platforms.
Computer Operations
Network Labor Services Hourly labor services for Local Area Network and Wi-Fi services. Includes labor services to connect a location to the Wide Area Network (WAN) via the Internet and to connect a site to the County’s WAN.
Customer is responsible for all costs related to circuit installation, ongoing circuit charges, and office cabling.
Virtual Server – Base Server Partitioned shared physical server that recreates the functionality of a dedicated physical server.
Includes one core processor and one gigabyte of ram.
Virtual Server – Additional Core Additional core processor in excess of the Virtual Server - Base Server.
Virtual Server – Additional
Memory
Additional gigabyte in excess of the Virtual Server - Base Server. 241:
CPU Usage Access to applications and processing of data on the enterprise server.
Base IT Services Enterprise data centers, wide area network, perimeter network security, internet and intranet access, global address services, service desk, information security analysis and guidance, virtual private network, data analytics, and business relationship management.
All Funds
Parts and Materials Parts and Materials provided per customer request. 192
Service 2025-26 Rate Charge Measurement
Telecommunication Services
Public Safety Communications Services:
Dispatch Console Access, Maintenance, and Replacement $642.75 Per console/month Radio Access and Maintenance $59.29 Per radio/month
Telephone Services:
Dial Tone $30.42 Per device/month
Telecommunication Labor Services – Normal Hours $130.95 Per hour Telecommunication Labor Services – After Hours $142.81 Per hour Business Solutions Development
Business Solutions Labor Services $134.98 Per hour
Computer Operations
Network Labor Services $106.75 Per hour
Virtual Server – Base Server $589.69 Per 1 core and 1 GB/month Virtual Server - Additional Core $9.37 Per core/month
Virtual Server – Additional Memory $0.73 Per GB/month
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CPU Usage $90.10 Per CPU hour
Base IT Services $109.34 Per email address/month
All Funds
Parts and Materials Actual cost plus 15% processing and handling Per Order 193
ATTACHMENT B
PUBLIC SAFETY COMMUNICATIONS SERVICES
I. SERVICES UNDER THIS ATTACHMENT
This Attachment B is applicable for Public Safety Communications services which consist of the following services as defined in Attachment A, “ITD Rate Sheet – External Customers”, and as further defined within this Attachment B:
Dispatch Console Access, Maintenance, and Replacement
Pager Access
Radio Access and Maintenance
Radio Labor Services
Radio Mobile Data Access
II. SAN BERNARDINO COUNTY PUBLIC SAFETY COMMUNICATIONS SYSTEM ACCESS The San Bernardino County (County) Public Safety Communications System, hereinafter called “System”, is composed of two components known as the backbone and field equipment. The Backbone is defined as a portion of the System that provides the means by which dispatch centers, public safety locations, mobile radios, and portable radios communicate with each other through voice transmission. It is composed primarily of fixed relay equipment and associated centralized dispatch and control equipment, including Radio Mobile Data Access modems owned and maintained by the County. Field Equipment is defined as that portion of the System that uses the Backbone for communications and consists primarily of local dispatch equipment, mobile radios, and portable radios. a) System Purpose and Objective
The primary purpose of the System is to serve the County and accommodate participation by public safety and local governmental agencies in the County. Secondarily, other governmental and safety related non-governmental users may be allowed access to the System as conditions warrant and as provided for by this Contract. During a disaster, public safety users will receive priority in all areas, based entirely on emergency response responsibilities and access to the System by non-public safety users may be limited or suspended.
b) Backbone Operational Policies
Public safety and local governmental users shall have operational priority over all other users. In the case of a disaster, public safety users affected by the disaster shall have operational priority over all other public safety users, with County public safety users afforded the highest priority.
County has the final authority, at all times, to exercise discretionary control over the Backbone, and to otherwise manage Backbone traffic to ensure the ability of immediate-need public safety agencies to effectively communicate and for the overall benefit of all Backbone users. EXCEPT FOR GROSSLY
NEGLIENT ACTS OR OMISSIONS IN EXERCIZING ITS AUTHORITY UNDER THIS SECTION, THE COUNTY WILL HAVE NO LIABILITY WHATSOEVER FOR SYSTEM ALLOCATION DECISIONS. c) Backbone Modification (Post Backbone Implementation) (i) The County may determine that Backbone modification is needed from time to time to meet the changing needs of County and/or users.
(ii) Costs for Backbone modifications made after the execution of this Agreement shall be assessed as follows:
(a) If the modification benefits all users, each user will bear the pro rata cost of the modification based on the user’s derived benefit. Derived benefit shall be determined as a percentage based on the number of units that are in service by each end user divided by the total units being serviced by the Backbone infrastructure at the time the modification is made. 194
(b) If the modification improves service only for users in a definable local area, all users in such definable local area, and participating in and receiving direct benefit from the modification, shall share the costs for its implementation, operation, and maintenance equally. (c) If the modification only applies to a specific subset of users, the subset of users that caused the modification shall share the costs of the modification its implementation, operation, and maintenance equally.
(d) if the modification is requested by, and benefits only Customer, Customer shall bear the entire cost of the modification, its implementation, operation, and maintenance. (iii) Customer acknowledges and agrees that the County is the sole decision-maker in determining the allocation of costs for all Backbone modifications.
d) Field Equipment
(i) Customer shall, at Customer’s expense and future financial liability, purchase and maintain its own Field Equipment.
(ii) Customer shall, at Customer’s expense, expand or modify existing Customer structures, facilities, or dispatch centers as required to support the installation of Customer’s Field Equipment. (iii) Customer is solely responsible for ensuring that the Field Equipment is compatible with the System.
e) Related Non-Governmental Users
(i) At times, Customer’s non-governmental users may have a need to communicate with public safety/local government services during emergencies, or in their daily support of public safety/local government services. Where it is not in conflict with Federal Communications Commission (FCC) Regulations or other laws, and subject to approval by County, Customer’s non-governmental users may be allowed to have Backbone access. However, Customer’s non-governmental use of the Backbone for day-to-day operations shall be on a non-interfering, prioritized basis, and subject to channel loading limits, as determined by County.
(ii) County shall be responsible for coordinating Backbone access and implementing terms and conditions of such use, including one-time and recurring costs to be paid by new users. (iii) County shall monitor non-governmental users of the Backbone. If the needs of public safety/local government expand to the point of competition with non-governmental use of the Backbone, Customer’s non-governmental users may be required by the County to terminate their use of the Backbone.
(iv) Customer’s non-governmental users will be removed in reverse order of their entry into the System, i.e., the last user to enter the System will be the first user to be removed unless any other Customer’s non-governmental user voluntarily relinquishes access. (v) County will provide Customer ninety (90) days prior written notice of termination of access to allow Customer’s non-governmental users to remove their equipment or transfer their operations to another communications system. At the expiration of the notice period, the Customer’s nongovernmental users will be denied access to the System. f) Backbone Ownership
It is understood that County has ownership of the Backbone, and upon any termination of this Agreement by County or by Customer, any and all rights, title, and interest in the Backbone shall remain with the County.
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III. PUBLIC SAFETY RADIO AND EQUIPMENT MAINTENANCE SERVICES The County Innovation and Technology Department (ITD) offers a number of radio and equipment maintenance services to public safety and local governmental agencies in the County of San Bernardino, as well as other governmental and safety-related non-governmental users. Services provided under this Contract consist of Public Safety Radio, Backbone radio equipment maintenance, radio, mobile/portable radio equipment maintenance, Mobile Data Access Modems maintenance, public safety radio dispatch equipment maintenance, and radio battery replacement.
a) County Responsibilities in Providing Maintenance Services If providing maintenance services to Customer, ITD:
(i) Will maintain sufficient spare mobile radios to temporarily replace equipment that is removed from service for maintenance reasons;
(ii) Will remove, reinstall, and maintain Customer-owned radios or other covered equipment that has become defective from normal wear and usage, as solely determined by ITD, and perform repairs at ITD or elsewhere as determined by ITD;
(iii) Will provide a two-hour response time from notification for problems with radio dispatch equipment and Backbone radio equipment, and reasonable response time during normal County work hours on normal County business days for maintenance of Mobile Data Access Modems, and mobile/portable radios with afterhours service available at premium rates; (iv) Reserves the right to subcontract for all or part of services; (v) Assumes no liability for equipment failure in the field, or for any adverse consequences caused by such failed equipment;
(vi) Assumes no liability for failure to provide or delay in providing services, under this Agreement. b) County Services Provided on a Time and Materials Basis (i) Service required due to Customer abuse or abnormal wear; (ii) Service to correct attempts by Customer or unauthorized third parties to repair or modify equipment;
(iii) Facility electrical problems at Customer location(s) or vehicle electrical problems; (iv) Services in addition to those identified above, to the extent feasible and cost-effective, as determined by ITD;
(v) Program or re-program radios at Customer’s request or in response to abnormal wear and usage, except for County-originated systems reconfigurations;
(vi) Replacement of accessories and consumable items, including batteries, antennas, and microphone cords;
(vii)Radio reactivations are processed within 5 business days after the request is received and are billed for each serial number reactivated at one-half of the Board-approved hourly rate in effect at the time reactivation is ordered.
c) Customer Responsibilities
Customer shall procure its own Field Equipment and shall:
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(i) Provide ITD with model and serial numbers of all equipment to be covered under this Contract. (ii) Designate an individual as the single point of contact for maintenance coordination. (iii) Coordinate and schedule service requirements with ITD reasonably in advance whenever possible. (iv) Advise ITD of all radio relocations or reassignments within their fleet, within 24-hours of relocation or reassignment.
(v) Have sole responsibility to maintain a current inventory of its Field Equipment using the System and to approve and validate billing of that inventory. Customer must notify ITD in writing when any Field Equipment is no longer in use by Customer, including notification of damaged, lost, or stolen Field Equipment. ITD will continue to bill Customer until notification is received, and Customer remains responsible for payment of charges for such Field Equipment. If Customer identifies discrepancies between billing and its inventory, a dispute notice should be sent by e-mail to [email protected] along with a justification and related documentation. If ITD determines that a charge was billed incorrectly, ITD will issue the applicable credit on the next monthly billing cycle.
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Esitmated Payment Total by Fiscal Year
Fiscal Year 26/27 Count Cost Monthly
Amount
Annual Amount
Radios 1713 $ 76.37 $ 130,821.81 $ 1,569,861.72
Consoles Upgrade 11 $ 5,879.94 $ - $ 64,679.34
Console Maintenance 20 $ 467.15 $ 9,343.00 $ 112,116.00 $ 1,746,657.06
Fiscal Year 27/28 Count Cost Monthly
Amount 5% contingency Annual Amount
Radios 1713 $ 76.37 $ 130,821.81 $ 78,493.09 $ 1,648,354.81 Consoles per year 11 $ 5,879.94 $ 3,233.97 $ 67,913.31
Console Maintenance 20 $ 467.15 $ 9,343.00 $ 5,605.80 $ 117,721.80 $ 1,833,989.91
Fiscal Year 28/29 Count Cost Monthly
Amount 5% contingency Annual Amount
Radios 1713 $ 76.37 $ 130,821.81 $ 82,417.74 $ 1,730,772.55 Consoles per year 11 $ 5,879.94 $ - $ 3,395.67 $ 71,308.97 Console Maintenance 20 $ 467.15 $ 9,343.00 $ 5,886.09 $ 123,607.89 $ 1,925,689.41
Fiscal Year 29/30 Count Cost Monthly
Amount 5% contingency Annual Amount
Radios 1713 $ 76.37 $ 130,821.81 $ 86,538.63 $ 1,817,311.17 Consoles per year 11 $ 5,879.94 $ - $ 3,565.45 $ 74,874.42 Console Maintenance 20 $ 467.15 $ 9,343.00 $ 6,180.39 $ 129,788.28 $ 2,021,973.88
Fiscal Year 30/31 Count Cost Monthly
Amount 5% contingency Annual Amount
Radios 1713 $ 76.37 $ 130,821.81 $ 90,865.56 $ 1,908,176.73 Consoles per year 11 $ 5,879.94 $ - $ 3,743.72 $ 78,618.14 Console Maintenance 20 $ 467.15 $ 9,343.00 $ 6,489.41 $ 136,277.70 $ 2,123,072.57
Requested Contract Amount $ 9,651,382.83
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Department: Public Works
Prepared By: Cynthia Heredia-Torres
Staff Member Presenting: Tito Haes, Executive
Director Public Works
Reviewed By: Andrea Ampig
Approved By:
Submitted To: Council/OHA
Approved: _______________________________
Continued To: ___________________________
Denied: __________________________________
Item No: 9
SUBJECT: A SOLE SOURCE PURCHASE WITH MOTOROLA SOLUTIONS, INC. FOR MOTOROLA
RADIO EQUIPMENT FOR THE FIRE ADMINISTRATION BUILDING PROJECT
CITY OF ONTARIO
Agenda Report
June 16, 2026
SECTION:
CONSENT CALENDAR
RECOMMENDATION: That the City Council authorize the City Manager, or designee, to approve the purchase of Command Central AXS dispatch Dispatch Consoles, APX Consolettes with MCD5000 Desksets, and Site site networking equipment for the Fire Administration Building project from Motorola Solutions, Inc. (Motorola), of Chicago, Illinois, for a not-to-exceed total amount of not-toexceed $913,607.
THE FOLLOWING COUNCIL GOALS ARE BEING ACHIEVED:
Maintain the Current High Level of Public Safety
FISCAL IMPACT: The Fiscal Year 2025-26 Adopted Budget includes appropriations in the Capital Projects Fund for the Fire Administration Building Project. The cost of the Motorola radio equipment is a not-toexceed total amount of not-to-exceed $913,607.
BACKGROUND & ANALYSIS: On June 4, 2024, City Council awarded a Construction Contract to AWI Builders, Inc. for the construction of the new Fire Administration Building. The Fire Administration Building will serve as the new headquarters for the Ontario Fire Department, which will house approximately 50 Fire Department employees and include an Emergency Operations Center and Fire Emergency Dispatch Center.
The Fire Emergency Dispatch Center will include 11 Command Central AXS dispatch Dispatch consoles Consoles including accessories, 13 APX Consolettes with MCD5000 Desksets, and site networking equipment. This equipment will provide the Ontario Fire Department staff with mission critical dispatching capabilities when fully integrated into the ASTRO25 system by the San Bernardino County Office of Information Technology and Data.
The APX Consolettes will provide backup communication capabilities in the event of a loss of connectivity to the San Bernardino ASTRO25 Core, ensuring that mission critical communications can continue even in the event of a disruption.
The procurement of the required Motorola communications equipment is necessary to ensure the new dispatch center is fully operational upon completion of the facility. The project is scheduled to be completed in January 2027.
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Ontario FD
Proposal CommandCentral AXS Consoles
William Golden (909) 809-6778 [email protected] The design, technical, and price information furnished with this proposal is proprietary information of Motorola Solutions, Inc (Motorola). Such information is submitted with the restriction that it is to be used only for the evaluation of the proposal, and is not to be disclosed publicly or in any manner to anyone other than those required to evaluate the proposal, without the express written permission of Motorola Solutions, Inc MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2026 Motorola Solutions, Inc All rights reserved.
PS-000215328
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PS-000215328 February 25, 2026
Motorola Solutions, Inc
500 W Monroe Street, Ste 4400
Chicago, IL 60661-37
February 25, 2026
Ontario FD
415 E B Street | Ontario, CA 91764
RE: CommandCentral AXS Consoles
Dear Scott Brown,
Motorola Solutions, Inc. (“Motorola”) appreciates the opportunity to provide Ontario Fire Department (“Ontario FD”) with quality communications equipment and services. The Motorola project team has taken great care to propose a solution that will meet your needs and provide unsurpassed value.
To best meet the functional and operational specifications of this solicitation, our solution includes a combination of hardware, software, and services. Specifically, this solution is for the new Ontario FD Dispatch center and provides:
● Eleven (11) Command Central AXS dispatch consoles including accessories ● Thirteen (13) APX Consolettes with MCD5000 Desksets
● Site networking equipment
This proposal is subject to the terms and conditions of the Products Agreement attached to this proposal. Ontario Fire Department may accept the proposal by returning to Motorola a signed copy of the Products Agreement attached to this proposal. Any issued Purchase Order should specifically reference “PO is subject to Motorola’s proposal dated February 25, 2026, and the terms and conditions of the Products Agreement attached to Motorola’s proposal.” The proposal shall remain valid for 60 days.
Any questions Ontario Fire Department has regarding this proposal can be directed to William Golden at (909) 8096778, or via email [email protected].
We thank you for the opportunity to furnish Ontario FD with “best in class” solutions and we hope to strengthen our relationship by providing this dispatch equipment and training services.
Our goal is to provide you with the best products and services available in the communications industry.
Sincerely,
Motorola Solutions
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Denis Redzepagic
Area Sales Manager, Southern California
MOTOROLA SOLUTIONS, INC.
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Table of Contents
Table of Contents.....................................................................................................................4 Section 1 Introduction..............................................................................................................5 Section 2 CommandCentral AXS Dispatch Console Site........................................................... 6 Overview......................................................................................................................................... 6
2.1. CommandCental AXS Dispatch Console.............................................................................. 6
2.2. Making Consoles Easy to Operate.........................................................................................7
2.3. Protecting Consoles and Communications........................................................................ 14
2.4. Incorporating Console Configuration and Management....................................................15
2.5. Dispatch Console Solution Components............................................................................ 15
2.6. APX Consolette.....................................................................................................................18
2.7. MCD 5000 Deskset System Solution...................................................................................19 Section 3 Statement of Work..................................................................................................21
3.1. Motorola Responsibilities.....................................................................................................21
3.2. Customer Responsibilities................................................................................................... 22
3.3. Assumptions.........................................................................................................................22 Section 6 Equipment.............................................................................................................. 26 Section 8 Pricing Summary.................................................................................................... 31
8.1. Equipment and Installation.................................................................................................. 31
8.2. Payment Schedule................................................................................................................32 Section 9 Contractual Documentation.................................................................................... 33 Motorola Solutions
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Section 1
Introduction
Motorola is pleased to offer Ontario FD with a proposal to provide new CommandCentral AXS Consoles, APX Consolettes, MCD500s, as well as site networking equipment for a new dispatch site. This solution equipment will provide Ontario FD with mission critical dispatching capabilities when fully integrated into the San Bernardino County ASTRO25 system by San Bernardino OITD.
Motorola’s solution includes a combination of hardware, software, and limited services.
Specifically, this solution is for a new Ontario Fire Dispatch center and provides:
● Eleven (11) Command Central AXS dispatch consoles including accessories ● Thirteen (13) APX Consolettes and MCD5000 desksets
● Site networking equipment
The proposed CommandCentral AXS dispatch solution offers significant benefits to Ontario FD by:
● Boosting Efficiency: Providing dispatchers with an intuitive, highly configurable, browser-based user interface (GUI) for fast access to all critical tools. ● Ensuring Reliability: Seamlessly integrating with the existing ASTRO® 25 network and prioritizing emergency calls with real-time, optimized audio. ● Redundancy: The AXS consoles support dual LAN network ports to allow for redundant communications to the site networking equipment
● Enhancing Capabilities: Offering features like Headset Sharing (for radio and 911 comms), Patch Capabilities (connecting different radio resources), and an Enhanced Integrated Instant Recall Recorder (IRR) for recording and easy playback of audio and call data.
● Providing Security: Enabling end-to-end encryption for secure communications.
Additionally, the proposed APX Consolettes will provide backup communications capabilities in the event of a loss of connectivity to the San Bernardino ASTRO25 Core, ensuring that mission critical communications can continue even in the event of a disruption.
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Section 2
CommandCentral AXS
Dispatch Console Site
Overview
Motorola’s proposal includes equipment for new dispatch consoles, site equipment, and backup APX consolettes. These components will be integrated by San Bernardino County and connected to the San Bernardino County ASTRO25 core to provide mission critical communications for Ontario FD’s dispatchers.
2.1. CommandCental AXS Dispatch Console
The primary technology Motorola is proposing is the CommandCentral AXS Dispatch Console.
The CommandCental AXS dispatch console reduces the barriers between systems in Ontario FD's dispatch center, allowing access to all the mission-critical tools and applications dispatchers need in the moments that matter. This makes operation more efficient in emergency situations. Resources are accessible with an intuitive, highly configurable browser-based GUI. Dispatchers will have an expansive feature set and a mission-critical IP network for transporting information and calls throughout the system.
CommandCentral AXS improves the efficiency and operation of dispatchers in the following ways (additional fees may apply depending upon feature and hardware additions):
● Next Generation Dispatch Experience – The solution responds to touch, type or click, giving dispatchers the flexibility to interact and stay connected to teams in the way that best suits them. Extensive configuration options, flexible deployment configurations and simple scalability means agencies only pay for what is needed now, with the room to adapt and grow as needs change over time.
● Purpose-Built Dispatch Console Accessories – Enhances the dispatch experience with accessories, such as gooseneck microphone, speakers, headset jack, and footswitch, designed and tested for industry-leading performance and reliability.
This solution also reduces operating costs and provides a smaller physical footprint in the command center without compromising on features or reliability. This combination of seamless Motorola Solutions
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communications, modern architecture, and advanced integration capabilities enables the CommandCentral AXS solution to scale and evolve as needs change over time.
Integration with the ASTRO® 25 Network
The proposed dispatch console seamlessly integrates into San Bernardino County’s existing ASTRO® 25 system for an integrated, mission-critical network. This tight union between radio infrastructure and console equipment has several operational benefits to Ontario FD. The physical space to accommodate the proposed console is comparable to that required for a personal computer.
The console can access both trunked talkgroups and conventional radio channels over the same network. This architecture reduces overall transport costs and the need for duplicate fixed network equipment.
Connection to ASTRO® 25 System
The ASTRO® 25 system’s architecture is flexible and can be configured to meet Ontario FD's unique needs. Ontario FD will be responsible for establishing the connection to the County P25 system if not available today.
2.2. Making Consoles Easy to Operate
Motorola’s proposed consoles are optimized for real-time audio, prioritizing emergency calls over other traffic, and minimizing voice queuing. Using robust error mitigation to maintain call quality even when the system is heavily loaded, the proposed console reduces communication errors that may force dispatchers or radio users to repeat their transmissions.
Next Generation Dispatch Experience
CommandCentral AXS features a highly configurable graphical user interface (GUI) that provides quick, single-view access to important information and functionalities. The browser-based GUI’s versatile folders, tabs, and scalable resources allow users to organize and configure their dispatch experience and make engagement more familiar and intuitive from shift to shift.
Folders and tabs can be relocated, exposed, or overlapped as needed, giving dispatchers more control of what information they see and how they interact with those resources.
CommandCentral AXS also offers multiple options for routing audio to speakers and controlling volume levels.
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CommandCentral AXS Next Generation Dispatch Experience
CommandCentral AXS features flexible window positioning and capabilities for quick and efficient access to services such as:
● Activity Log – Provides an efficient point of reference for all incoming calls into a dispatch console , showing dispatchers detailed, searchable call information (radio resource name and call time) to enable faster and more informed response. ● Paging – Allows users to send user configured pages on radio resources. This flexible paging feature is integrated with CommandCentral AXS for both conventional and trunked radio resources, while an external paging encoder port on the CommandCentral Hub enables third-party paging encoders to send pages on the selected radio resources. ● Patch Capabilities – Enables dispatchers to set up a communication path between two or more resources that are normally unable to communicate with each other, such as trunked resources and conventional resources.
● Alert Tones – Allows dispatchers to send one of fifteen user-configurable alert tones on selected radio resources. Fifteen default .wav files are provided with the dispatch console software, but any combination of these default files may be replaced with user configured.wav files to meet specific needs.
● Channel Marker – Enables dispatchers to send a periodically repeating piece of audio on radio resources to meet the specific needs.
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Cross Platform Dispatch Capabilities
This solution is designed to take full advantage of Motorola’s end-to-end software suite, CommandCentral. These cross platform integrations enhance the dispatch capabilities of CommandCentral AXS.
Motorola’s End-to-End Portfolio
CommandCentral AXS is an integral part of our end-to-end portfolio, providing greater interoperability and support for Ontario FD's current and future investments. As needs grow and change over time, this solution’s flexible integration capabilities evolve to satisfy new demands.
This adaptability also enables dispatchers to be effective with the integrations and capabilities they need.
Headset Sharing
CommandCentral AXS supports Headset Sharing, which enables a dispatcher to use a common headset for both radio and 911 communications and to quickly access basic 911 call taking functionality from CommandCentral AXS. This improves the dispatcher’s efficiency and accuracy when they have to concentrate on the radio dispatch GUI while handling 911 calls.
Standard Radio Transmission and Reception
A typical proposed dispatch position has a headset and two speakers. One speaker is for selected audio and the second speaker is for all remaining unselected audio. Additional speakers can be added to a console allowing dispatchers to configure a specific speaker for a Motorola Solutions
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set of designated audio sources. This simplifies multitasking between multiple audio sources and allows flexibility in the way the audio is presented to the dispatcher.
Receiving Calls from the Field and Other Dispatchers
The proposed console provides dispatchers with greater flexibility for how to hear calls from field radio users and other dispatchers. Each dispatcher can define his or her own audio reception profile by selecting a single audio source, whether conventional or talkgroup, to be heard on a selected speaker or headset (Single Select). The dispatcher can also define groups of radio resources that can all be heard on a selected speaker or headset (Multi-Select).
Initiating Calls to the Field and Other Dispatchers
The dispatcher has several different ways of initiating a call. In most circumstances, a General Transmit is appropriate. With the General Transmit, the dispatcher selects a resource on the console and activates the transmission through a footswitch, headset transmit button, or a microphone transmit button. If the dispatcher needs to quickly transmit on a resource that is not selected, the dispatcher uses the Instant Transmit function.
A safety switch is available, which prevents accidental activation of functions that may cause negative consequences. The safety switch can be used with Aux I/Os and preprogrammed pages, as well as Instant Transmit switches.
Audio Communication to the Field and Other Dispatchers
The dispatcher can transmit audio in different ways. They can make calls to all users listening to a specific conventional radio resource or a specific trunking talkgroup. When multiple resources are required, the dispatcher can select additional talkgroups and/or conventional channels, as needed using the Multi-Select feature.
The proposed console also enables dispatchers to make private calls to individual field radio users or dispatchers. Once a private call is established, it can be patched in with another resource at the dispatcher’s discretion.
Controlling Console Audio
The proposed console offers dispatchers several different ways of controlling or muting the audio on their consoles, such as the following:
● Audio volume can be changed for any specific resource. ● All non-selected resources on the console can be muted for 30 seconds (All Mute) or unmuted, if already muted.
● A dispatcher can transmit on a resource while receiving audio from the same resource or other resources.
● A dispatch position can be configured to automatically mute the other dispatch audio on Motorola Solutions
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a shared resource to prevent acoustic feedback when a co-located dispatch position transmits.
● RF Cross Mute automatically mutes the receive audio from a specified channel when the dispatcher transmits on another specified channel to prevent acoustic feedback.
Controlling Network Audio
Dispatchers can control audio on the ASTRO® 25 network. The dispatcher can enable or disable radio users to compartmentalize traffic, reduce interruptions, and maintain communications between dispatch and the field. When this function is enabled or disabled, all dispatch consoles with this resource assigned are updated with the current status of the feature. This feature can be controlled from any dispatch position.
Emergency Radio Transmission and Reception
As part of a mission-critical communications network, the proposed dispatch console facilitates immediate prioritization and resolution of emergency communications between Ontario FD's dispatch and first responders in the field. This enables dispatchers and first responders to focus on their mission and not their equipment, especially during critical situations.
Receiving an Emergency Call
When a user in the field or another dispatcher initiates an emergency call, the console emits both visual and audible indications (Emergency Alarm). The audible indication alerts the dispatcher that an emergency is underway; the visual indication directs the dispatcher’s attention to the specific resource making the emergency call. The dispatcher can immediately reserve a voice channel for the duration of the emergency.
Responding to an Emergency Call
A dispatcher can bypass the standard console interface to auto-open a quick list, which contains specific controls for recognizing an emergency call, initiating an emergency call, and ending an emergency call (Auto-Open of Quick List). The dispatcher can then recognize the emergency call, which ends the audible emergency indication and notifies all dispatchers that the emergency is being addressed (Emergency Recognize).
The audible emergency indication may also be muted by a dispatcher without recognizing the emergency alarm (Mute Tones at a Single Op). This can be used in a situation where one agency is monitoring a channel that belongs to another agency. That channel can be configured to not generate audible and/or visual emergency indications.
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Ending an Emergency Call
When an emergency is over, the dispatcher can end the Emergency Alarm. The visual indication on the dispatch position GUI is removed, and the console informs the other dispatch positions that the emergency is over (Emergency End/ Knockdown). The emergency mode remains active on the initiating radio unit until it is ended (reset) by the radio user.
Radio Patch Control
The dispatcher can patch communication between trunked and/or conventional radios that are normally unable to communicate with each other due to different features, programming, or even different frequency bands. A patch group is a group of linked resources that can both receive messages from a console and transmit to all other members of the patch group.
Setting up a Standard Patch
Patches are supported between trunked resources and/or conventional resources. After the patch is created, the dispatch position transmits all audio on one resource to all other resources in the patch group. In a patch between trunked resources, patched radio users with displays see the ID or alias of the other patched radio(s), as opposed to that of the console. This minimizes confusion and the need for the dispatcher to intervene in the call. Patches are automatically reestablished, if interrupted, so the dispatcher can concentrate on continuing operations.
Predefined Patches
Patches can be predefined and automatically reinitiated each time a dispatch position computer is restarted (Patch Auto-Start).
Call Management and Control
The dispatcher can use the following functionality to manage and control audio for different types of calls between the dispatch position and radio users or other dispatchers.
Automatic Prioritization of Calls
Calls on the dispatch position are prioritized through a transmission hierarchy. Calls from primary supervisors take priority over those from secondary supervisors, which in turn take priority over non-supervisors. Instant Transmit or All-Points Bulletin (APB) transmissions, regardless of whether they are from a supervisor, take priority over general or patch transmissions.
Multiple dispatchers can be designated as primary supervisors on the same system, which is useful when multiple agencies share one system. With the Network Manager Client installed, supervisors can disable and enable dispatch console functionality as needed.
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Manual Prioritization of Calls
System Access Priority Select allows a dispatcher to prioritize trunked resources on the system as either normal or tactical. A dispatcher can change the priority of a trunked resource to tactical to give the resource a better chance of gaining communication access on a busy system. Only emergency calls have a higher priority than tactical.
When the System Access Priority Select status of a resource is changed, it is updated at all dispatch consoles in the systems that are monitoring that trunked resource.
Using the Multi-Select Feature
The Multi-Select feature allows a dispatch position to define groups of selected radio resources.
When a Multi-Select group is opened, all of the resources in the group are simultaneously selected. Resources can be added or removed from a Multi-Select group while the group is open. The dispatcher can transmit on several resources simultaneously or can listen to multiple resources simultaneously in their headset or select speakers.
Standard Call Indications
The dispatch position indicates the availability of any given resource, regardless of whether the resource is involved in a transmission. An inbound call indication provides the dispatcher with a visual cue of audio activity on a radio resource and allows a dispatcher to see at a glance what the status of a resource is at any moment.
Call Alerting
A dispatcher can use Call Alert to page an unattended radio or dispatch position through a series of beeps and an indication of the sender’s ID. When available, the radio user or dispatcher sees the unit ID of the calling dispatch console or radio ID and is able to return the call.
Additionally, a Call Alert can trigger an activity. For instance, a Call Alert may cause a vehicle’s horn to sound and its lights to flash. The dispatcher can even send a Call Alert to a user who is involved in voice and data communications over the network.
Enhanced Integrated Instant Recall Recorder (IRR)
The Enhanced IRR is seamlessly integrated with the dispatch position’s software, allowing audio and call data from any radio or telephony resource to be recorded and easily played back. Call data includes PTT IDs, name of resource, start time and date, and stop time and date. Two analog inputs are available for use with recording audio from external devices.
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2.3. Protecting Consoles and
Communications
The console enables end-to-end encryption from the dispatcher to the ASTRO® 25 network, so that Ontario FD's communications will not be undermined by unencrypted transmissions. Each dispatcher is able to fully participate in secure communications while being confident that sensitive, vital information is not heard by unauthorized individuals.
Secure Access to the Console
To use the dispatch position, a dispatcher must enter a valid radio system user account name and password. The dispatch position validates that information with the radio system’s network manager and allows the dispatcher to access only the resources for which the user has access rights. This also applies to third-party applications that use the dispatch console's API.
Secure Communications at the Console
The console encrypts and decrypts radio voice messages. Thus, radio voice messages are encrypted from end-to- end between the radio user to the dispatch position. The dispatcher can choose whether to encrypt their transmissions on a particular trunked resource. Dispatchers can interface with agencies that have different encryption configurations without any manual intervention or delay.
The AXS Console supports multiple encryption algorithms (AES, DES-OFB, and/or ADP) and multiple secure keys.
The dispatchers may talk and listen on radio resources which have different encryption algorithms without any manual intervention or delay.
The key material for performing audio encryption and decryption is stored locally on the console. This key material is also associated with a Common Key Reference (CKR), so that the appropriate key can be selected for a given talkgroup or a special call type.
Key Management via Key Variable Loader (KVL)
Key management via a key variable loader (KVL) feature provides the ability to manage all the keys for an AXS Console or archiving interface server using only a KVL.
Key Management via Over-the-Ethernet Keying (OTEK)
Key management through OTEK provides the ability to manage the keys for a dispatch console or AIS using only a Key Management Facility (KMF). In OTEK, the management and distribution aspects of key management are all performed by the KMF. Distribution of the key management Motorola Solutions
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information is done across the radio system’s IP network from the KMF to the dispatch console and AIS.
2.4. Incorporating Console Configuration and
Management
The proposed console system is configured and managed by the same configuration manager, fault manager, and performance reporting applications as the radio system. The user can define exactly which resources are available and how they are presented to the dispatcher. This provides Ontario FD with a single point for configuring and managing the entire ASTRO® 25 system. Changes are automatically distributed throughout the system.
This centralized approach saves valuable time and effort for system administrators and technicians and reduces the errors that can occur when radio IDs and other data are entered at multiple locations. In addition, call traffic and performance reports for each dispatch position can be generated from the system’s network manager, enabling administrators to quickly and easily ensure optimal effectiveness and efficiency.
2.5. Dispatch Console Solution Components
The proposed components are connected together and to the rest of the ASTRO® 25 system on an IP network through console site routers and switches. The console functions as an integrated component of the total radio system and fully participates in system-level features, such as end-to-end encryption.
The console connects directly to the radio system’s IP transport network. Audio processing, encryption, and switching intelligence for dispatch are performed within each software- based dispatch position without additional centralized electronics.
Since the network is IP-based, the system interfaces and components can be distributed physically throughout the network. Some of the available console components are identified below.
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CommandCentral AXS Dispatch Console Operator Position
The dispatch position supports multiple peripheral accessories, including a USB microphone, USB headset, and USB footswitch. The following list describes the components included in the proposed configuration.
Figure: CommandCentral AXS Dispatch Console Accessories Example Computer Display
The dispatch position will use a 22 inch Computer Display.
B1956 CommandCentral Hub (CC Hub)
The CommandCentral Hub (CC Hub) is the platform on which the CommandCentral AXS Dispatch Console operates. The CC Hub contains a number of analog inputs and outputs for connecting various peripheral devices as well as a workstation class computer motherboard.
The PC that is internal to the CC Hub will be programmed with a Microsoft Windows based operating system (OS) image developed for the dispatch application.
Desktop Speakers
Two (2) audio speakers have been included with each dispatch position and can be configured to transmit audio from a specific talkgroup or set of talkgroups. Each speaker is a self-contained unit, with individual volume controls, and can be placed on a desktop or mounted on a rack or computer display.
Headset Jack
The dispatch position supports up to two headset jacks, both push-to-talk (PTT) and non-PTT-enabled, for simultaneous use by the dispatcher and a supervisor. The headset jack contains two volume controls for the separate adjustment of received radio and telephone audio.
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Headset
The proposed headset consists of two elements. The headset base includes an audio amplifier, a Push-to-Talk switch, and a long cord that connects to the dispatch position. The headset top consists of the earpiece and microphone as well as a short cable that connects to the headset base.
Gooseneck Microphone
The microphone controls the dispatch position's general transmit and monitor features through two buttons on its base. The microphone can be fastened down or left loose. It can be used alone or in conjunction with a headset.
Footswitch
Each dispatch position includes a dual pedal footswitch that controls general transmit and monitor functions.
Telephone/Headset Interface Port
The telephone/headset port provides a connection for an external telephone to the dispatch position. This allows the operator to use a single headset to communicate on both the radio system and an external telephone system.
External Paging Encoder Port
The external paging encoder port provides a connection for an optional external tone paging encoder to provide tone paging services via the dispatch console. Analog paging tones generated by the encoder are transmitted by the dispatch console on the selected trunked and/or conventional radio resource(s).
Local Logging Recorder Port
As an alternative or supplemental approach to an audio logging subsystem, the analog output port on the CommandCentral Hub allows an optionally available external logging recorder to be connected to a dispatch console. Long-term audio recording is used to record a portion of the inbound and outbound audio present on a specific dispatch position. These recordings are typically archived for long-term storage, and provide a historical record of the radio communications made at a given dispatch position.
The analog output port can be configured to log any combination of these audio sources, such as:
● Audio received from a currently selected radio.
● Microphone audio being transmitted by this dispatcher to the currently selected or Motorola Solutions
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unselected radio resources.
● Any tones generated by the dispatch position that appear in its speakers (trunking tones, emergency tones, etc.) or tones generated by an external paging encoder.
Private Aux I/O Port
The dispatch console supports four Private Aux I/O relays located on the CommandCentral Hub of the dispatch position. Each relay can be configured to support any one of the five functions or it can be configured to be unused.
● Call on Selected Channel
● Op PTT
● Emergency Beacon
● Activate Private Relay when Public Aux I/O is Active
● Select Phone Off Hook Relay
Redundant Ethernet Connection
The optional redundant Ethernet connections increase console availability by protecting against the loss of multiple dispatch positions. In the event of a LAN switch failure, the system will automatically detect and switchover with no manual intervention required. Dispatching operations will not be interrupted.
2.6. APX Consolette
As part of the proposed equipment, Motorola will provide new Multi Band APX Consolettes. The APX Consolette provides a low-cost, mid-power wireless dispatch solution as an ideal complement to a modern dispatch center. The APX Consolette can also be used as an emergency backup station when infrastructure is offline, or for wireless access to different system types for increased interoperability between agencies.
APX Single-Band Consolette
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The APX Consolette’s P25 operation ensures that communications are clear and continuous.
Compatibility with legacy systems allows coordination across multiple users, agencies, and systems. The robust metal housing provides durability and allows for easy servicing. The integrated front panel numeric keypad allows fast access to radio controls. In addition, features and benefits of the APX Consolette include:
● Multi-Band Operation in One Radio – When configured as an All-Band radio, personnel can use one Consolette to communicate and provide dispatch operations across multiple digital and analog networks that operate in any of four following frequency bands: 700MHz and 800 MHz, VHF, and UHF (R1/R2).
● Meets Radio Users’ Needs – The APX Consolette is compatible with the following optional advanced features and data applications: programming over Project 25 (POP25), text messaging, Over-the-Air Rekeying (OTAR), and enhanced encryption software options. It is also capable of extended dispatch operation including: emergency alarm ACK encode, radio inhibit/uninhibit encode, radio monitor encode, radio check encode, status query encode, status query response decode, status update decode, and message update decode.
2.7. MCD 5000 Deskset System Solution
The MCD 5000 Deskset System is a powerful VoIP
(Voice-over-IP) solution that streamlines remote
communications and dispatching. Its ability to quickly
communicate with and remotely control radios makes it
ideal for geographically dispersed operations such as
dispatch centers, call monitoring centers, and back-up
sites.
MCD 5000 Deskset
Ergonomic Design
The MCD 5000’s simple and straightforward design lets users quickly read and assess important information. Its large LCD screen is easily visible from any angle, clearly displaying messages, channel status, and channel names, as well as emergency and user IDs. Buttons on the deskset can be programmed to quickly control specific functions based on the needs of each user.
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Intuitive Remote Control
Each deskset connects to a single radio device and allows the operator to exercise independent control over that radio. The digital control link emulates the buttons and display of the radio it is connected to, allowing the desktop user to perform all functions of a radio control head through the deskset. The unit also includes outputs for connection to dispatch logging recorders, simplifying the logging of dispatch activities. Additionally, an optional Radio Gateway Unit (RGU) can be connected, allowing one MCD 5000 to control up to four radios at once.
Easy User Customization
Various tools are included to customize the device for each individual user, allowing for faster support. This includes a configuration tool, which allows remote use from anywhere on the network, or for a local user with an Ethernet connection. Users can also configure reports to remotely run, allowing them to perform queries to access information to make critical decisions in real-time. Additional supervisor reporting tools can add and monitor each MCD 5000, which can be used to enhance training efforts and operational efficiencies.
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Section 3
Statement of Work
Motorola is proposing to order and ship the following equipment to the County’s Fontana Storage Facility, or other Ontario FD provided storage facility located in San Bernardino County.
The proposed CommandCentral AXS hardware and other site equipment will not be staged and will be sent directly to the field.
Technology Major Equipment
AXS Dispatch Console Eleven (11) CommandCentral Hub and Accessories
Thirteen (13) APX Consolettes and MCD5000
Desksets
Site Networking Equipment
The following delineate the major responsibilities and tasks for Motorola, Ontario FD and the County for the purchase of the proposed equipment. Any changes to the identified responsibilities will require an adjustment to the proposed pricing or a Change Order issued by the County for the additional services.
3.1. Motorola Responsibilities
Motorola is only providing equipment in this proposal with limited Project Management and Engineering support to order the agreed upon equipment and provide a TnCT update to logically add the console site and positions to the San Bernardino County ASTRO25 Core. Motorola’s general responsibilities include the following:
● Conduct an Engineering Review of the proposed equipment ● Order the equipment list as proposed.
● Ship the proposed equipment to a San Bernardino County and Ontario FD provided office, warehouse, or storage facility.
● Inventory equipment in conjunction with San Bernardino County and Ontario FD. ● Provide TnCT support during the One Year Warranty period to logically add the proposed equipment to the system.
● Coordinate the activities of all Motorola subcontractors under this contract.
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3.2. Customer Responsibilities
San Bernardino County and Ontario FD will assume responsibility for the installation and performance of all equipment and work necessary for completion of this project that is not provided by Motorola. General responsibilities for San Bernardino County and Ontario FD include the following:
● Provide all buildings, equipment shelters, and towers required for system installation. ● Ensure communications sites meet space, grounding, power, and connectivity requirements for the installation of all equipment.
● Install any required LAN cabling, antenna lines, or other equipment necessary to implement the Motorola proposed equipment.
● Obtain all licensing, site access, or permitting required for project implementation. ● Obtain frequencies for the project as required.
● Provide required system interconnections.
● Provide a dedicated delivery point, such as a warehouse, for receipt, inventory, and storage of equipment and receive shipped equipment.
● Inventory equipment in conjunction with Motorola
● Coordinate the activities of all San Bernardino County and Ontario FD vendors or other contractors.
● Develop any required templates for the CommandCentral AXS console. ● Conduct any required subscriber programming, fleetmap development, and system configuration necessary to implement the proposed CommandCentral AXS console site ● Install, configure, and test all Motorola provided equipment.
3.3. Assumptions
Motorola has made several assumptions in preparing this proposal, which are noted below. In order to provide a firm quote, Motorola will need to verify all assumptions or seek alternate solutions in the case of invalid assumptions.
● San Bernardino County and Ontario FD are solely responsible for the transportation of the proposed equipment to the final installation location as well as installation, configuration, and testing of the proposed equipment.
● San Bernardino County and Ontario FD will be installing the proposed CommandCentral AXS console into a new Ontario FD console site. No additional networking equipment, licensing, services, or connectivity to support the implementation of the additional console site is included in this proposal.
● Motorola will only provide the equipment specified in the Equipment List. Any additional equipment or components necessary to implement the CommandCentral AXS console site will be the responsibility of San Bernardino County and Ontario FD to provide. This includes, but is not limited to, RF Distributions systems, LAN cabling, backup power and UPS, Wide Area Network (WAN) routers, site links, or dispatch furniture.
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● Motorola will provide San Bernardino County and Ontario FD with TnCT support services to add the new Ontario FD dispatch site within the warranty period as Ontario FD implements the dispatch site. TnCT support services beyond the warranty period will require a Change Order from Ontario FD.
● The San Bernardino County and Ontario FD are solely responsible for any subscriber programming or system configuration necessary to implement the proposed equipment as well as programming of any San Bernardino County and Ontario FD subscribers. ● All existing sites or equipment locations will have sufficient space available for the system described as required/specified by R56.
● Motorola is not responsible for hardware or software upgrades or modifications of any existing San Bernardino County and Ontario FD communications equipment or systems, or any facility improvements such as heating, cooling, power upgrades, or R56 improvements. Any site/location upgrades or modifications are the responsibility of San Bernardino County and Ontario FD.
● All existing sites or equipment locations will have adequate electrical power in the proper phase and voltage, and site grounding to support the requirements of the system described.
● Approved FCC licensing provided by the County.
● Approved local, State, or Federal permits as may be required for the installation and operation of the proposed equipment are the responsibility of the County. ● Any required system interconnections not specifically outlined here will be provided by the County. These may include dedicated phone circuits, microwave links, or other types of connectivity.
● No coverage guarantee is included in this proposal.
● Any additional Motorola Project Management, Field Engineer, System Technologist, Field Service Organization (FSO), or other Motorola services requested by San Bernardino County or Ontario FD will require a defined scope of work and a mutually agreed upon Change Order to be executed prior to the commencement of any additional services.
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Section 4
Acceptance Test Plan
No Acceptance Test Plan (ATP) or Field ATP for the proposed equipment has been included in this proposal.
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Section 5
Service/Warranty
Motorola is including the standard one (1) year commercial warranty for the equipment provided. No System Upgrade Agreement or Maintenance services are included with this proposal.
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Section 6
Equipment
The equipment list for the proposed solution is shown below and will be reviewed and confirmed during the Engineering Review.
AXS CONSOLE
QTY Nomenclature Description
ASTRO® 25 CORE
1 SQM01SUM0323A ASTRO MASTER SITE
1 CA03517AE ADD: CORE EXPANSION
3 UA00156AA ADD: 5 CONSOLE OPS: AXS, MCC7500/E AND AIS
3 CA01316AA ADD:UNC ADDTL DEVICE LIC (QTY 10)
ASTRO Switches
2 CLN9066A NETWORK SWITCH, JUNIPER EX4100 24-PORT NON TAA 2 CLN9105A CABLE FRU, 1 METER JUNIPER DAC CABLE
Juniper SRX Router and Firewall Series
2 T8492A ROUTER, RADIO SITE ROUTER AND FIREWALL - AC
2 CA03445AA ADD: MISSION CRITICAL HARDENING
2 CA03448AA ADD: STATEFUL FIREWALL
ASTRO Site Controller
1 CA03863AA ADD: ASTRO SYSTEM RELEASE 2022.1
1 T8810A STANDALONE DSC 8000 CONTROLLER
1 CA03801AA ADD: DSC 8000 CONVENTIONAL SITE CONTROLLER
1 UA00787AA ADD: DSC 8000 CONVENTIONAL SITE CONTROLLER SW 1 CA03832AA ADD: NM/DISPATCH SITE
ASTRO Site Controller
1 T8811A DSC AC POWER SUPPLY CHASSIS
1 CA03800AA ADD: SINGLE POWER SUPPLY FOR DSC
1 CA04065AA ADD: DSC AC POWER CABLE - US, 12 FT
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CommandCentral AXS Dispatch Console
11 HKVN4729A AXS DISPATCH CONSOLE LICENSE
11 HKVN4730A LICENSE,AXS TRUNKING SERVICES LICENSE
11 HKVN4731A LICENSE,AXS ADVANCED CONVENTIONAL SERVICES LICENSE 11 HKVN4732A LICENSE,AXS SECURE VOICE SERVICES LICENSE
11 HKVN4733A LICENSE,AXS INTEGRATED IRR
11 HKVN4736A LICENSE,AXS AMBE+2 VOCODER ROYALTY AND LICENSE 11 HKVN4739A LICENSE,AXS SECURE OTEK SERVICES LICENSE
11 HKVN4737A
LICENSE,AXS STANDARD LEVEL RADIO RESOURCE CAPACITY
LICENSE
1 B1957A AXS SOFTWARE DVD
CommandCentral Hub
11 B1956A COMMANDCENTRAL HUB, W/CLIENT PC
11 CA03850AA ADD: WINDOWS OS FOR MCC7500E CONSOLE
11 CA03553AA ADD: AC LINE CORD, NORTH AMERICA
11 CA03547AA ADD: BRACKET, MOUNTING 2RU
11 CA03548AA ADD: TWO CABLES, POWER 24VDC
11 CA03572AA ADD: CABLE RETENTION BRACKET
11 L3226A
COMPUTER MOUSE, CERTIFIED OPTICAL WHEEL MOUSE FOR RSD
SERVERS AND WORKSTATIONS
11 L3225A CERTIFIED KEYBOARD FOR RSD SERVERS AND WORKSTATIONS 11 DDN2825A USB HEADSET BASE WITH PTT
1 DSF2B56AA USB EXTERNAL DVD DRIVE
11 RMN5150A OVER-THE-HEAD, MONAURAL, NOISE-CANCELING HEADSET 11 DSTWIN6328A PROVIDES ONE DUAL PEDAL FOOTSWITCH
11 DSTG221B TECH GLOBAL EVOLUTION SERIES 22INCH NON TOUCH 22 B1913A MCC SERIES HEADSET JACK
11 B1951B DISPATCH DESKTOP MICROPHONE, USB
11 CA03413AA ADD: USB CABLE, TYPE A TO TYPE C, 4.5M
22 B1952B DISPATCH DESKTOP SPEAKER, USB
22 CA03413AA ADD: USB CABLE, TYPE A TO TYPE C, 4.5M
11 T8742A MCAFEE FOR WINDOWS CLIENT, A2019.2 +PLUS
11 T8807A WINDOWS SUPP FULL CONFIG, A2022.1
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ASTRO® 25 Firewalls
1 T8639A JUNIPER CONTROL ROOM FIREWALL
Standalone Items
2 TRN7343A RACK 7.5'
12 DS3750296 BREAKER, 10 AMP, CB UL 489 LISTED FOR AC EDGE II (1101-1188) 12 DS3750295 BREAKER, 5 AMP, CB UL 489 LISTED FOR AC EDGE II (1101-1188) 2 DS11011188
PDU, 120/240 SPLIT PH OR N+1 REDUNDANT, 60A MAX PER
PHASE, SIX DEDICAT
2 DS1101990
SPD, SHIELDED RJ-45 JACK, SINGLE LINE GBE (1000MBPS) R56
COMPLIANT
2 DSTSJADP
RACK MOUNT GROUND BAR, 19 IN FOR TSJ AND WPH SERIES
DATA SPDS
11 DSACPS6N120SN2T
T
AC POWER STRIP, 6 OUTLETS, SASD PROTECTED, UL1449/R56,
12FT CORD
6 DSRMP420B
SPD, TYPE 3, 120V RACK MOUNT, 20A STD PLUG-IN INPUT W/ 4
OUTLETS PER
3 DSBCH00008 8 CHANNEL SHORT HAUL COMBINER, CSC01, 100-960MHZ ASTRO Switches
2 CLN9066A SWITCH,SWITCH,EX4100 24-PORT SWITCH NON TAA
APX™ Consolette
13 L37TSS9PW1AN MOBILE RADIO ALL BAND CONSOLETTE
13 CA01598AB ADD: AC LINE CORD US
13 G51AT SOFTWARE LICENSE ENH:SMARTZONE
13 L999AG ADD: FULL FP W/E5/KEYPAD/CLOCK/VU
13 GA05100AA ADD: STD WARRANTY - NO ESSENTIAL
13 G298AS SOFTWARE LICENSE ENH: ASTRO 25 OTAR W/ MULTIKEY 13 G843AH ADD: AES ENCRYPTION AND ADP
13 G806BL SOFTWARE LICENSE ENH: ASTRO DIGITAL CAI OP APX 13 QA09113AB ADD: BASELINE RELEASE SW
13 W382AM ADD: CONTROL STATION DESK GCAI MIC
13 G361AH SOFTWARE LICENSE ENH: P25 TRUNKING SOFTWARE APX 13 HKN6233C MOBILE RADIO APX CONSOLETTE RACK MOUNT KIT
1 HKN6183B CABLE, CH PROGRAMMING RS-232 (GCAI)
ASTRO® 25 Firewalls
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1 T8492A ROUTER, RADIO SITE ROUTER AND FIREWALL - AC
1 CA03445AA ADD: MISSION CRITICAL HARDENING
1 CA03448AA ADD: STATEFUL FIREWALL
MCD 5000 Deskset System
13 FKN8695AS ETHERNET CABLE 10'
1 HKVN4861A SOFTWARE, MCD 5000 DESKSET CONFIG TOOL, NO OMC 13 FHN7469A MCD5000 DESKSET/RGU POWER SUPPLY W/USAPOWER CORD 13 FKN8691A ASSY,CBL,MCD 5000 RGU TO MC3000 DJB FOR ASTRO CNSLT W9 13 FKN8690A ASSY,CBL,MCD 5000 RGU TO ASTRO CNSLT W9 DIR CONNECT 1 HKVN4865A SOFTWARE LICENSE MCD5000 AND DOCUMENTATION
13 F2380A MCD5000 DESKSET
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Section 7
Equipment Delivery Estimate
Motorola’s preliminary estimate for the proposed equipment delivery from time of order to inventory will take approximately 6 months. This estimate assumes the Ontario Fire Department tasks will be completed in a timely manner and appropriate resources from the County will be available when necessary to complete various tasks. Current worldwide parts and resource shortages may impact schedule.
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Section 8
Pricing Summary
Motorola is pleased to provide the following equipment and services to Ontario Fire Department.
8.1. Equipment and Installation
EQUIPMENT AND SERVICES SUMMARY
CommandCentral AXS Consoles, APX Consolettes, and Site Equipment $1,171,198.48 Implementation & Warranty Services $63,971
System Sub-total $1,235,169
LA County Discount ($194,924)
One-time Customer Loyalty Discount if purchased as proposed 4/27/26 ($195,000) Estimated Equipment Tax @ 8.75% $68,362
Total Equipment Contract Price: $913,607
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8.2. Payment Schedule
Contract Price. The Total Equipment Contract Price in U.S. dollars is $ 913,607 Motorola Solutions will use the following major milestones of the project for Implementation Services financial billing:
1. 25% of the Contract Price due upon Contract Execution (due upon effective date);
2. 60% of the Contract Price due upon shipment of equipment
3. 15% of the Contract Price due upon inventory of equipment If Subscribers are purchased, 100% of the Subscriber Contract Price will be invoiced upon shipment (as shipped).
For Lifecycle Support Plan and Subscription Based Services: Motorola will invoice Customer annually in advance of each year of the plan.
Motorola reserves the right to make partial shipments of equipment and to request payment upon shipment of such equipment. Motorola will submit invoices to the County for services when they are performed. Ontario FD will make payments to Motorola within thirty (30) days after the date of each invoice. Ontario FD will make payments when due in the form of a wire transfer, check, or cashier’s check from a U.S. financial institution. Overdue invoices will bear simple interest at the maximum allowable rate. For reference, the Federal Tax Identification Number of Motorola, Inc is 36-1115800.
Due to significant market and tariff volatility, as well as fluctuations in the cost of energy and raw materials including, but not limited to, steel, copper, finished wood, and concrete, Motorola Solutions reserves the right to equitably adjust the contract price, completion schedule, and/or contract requirements. Additionally, Motorola Solutions reserves the right to apply a fuel surcharge to quoted freight rates based on the prevailing diesel cost at the time of shipment.
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Section 9
Contractual Documentation
This proposal is subject to the terms and conditions of the Products Agreement attached to this proposal. Ontario Fire Department may accept the proposal by returning to Motorola a signed copy of the Products Agreement attached to this proposal. Any issued Purchase Order should specifically reference “PO is subject to Motorola’s proposal dated February 25, 2026, and the terms and conditions of the Products Agreement attached to Motorola’s proposal.” Motorola Solutions
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PRODUCTS AGREEMENT
This Products Agreement (this “Agreement”) is entered into between Motorola Solutions Inc., (“Seller” or “Motorola”) and the entity set forth in section I(b) (“Customer”) as of the date last signed below (“Effective Date”). Seller and Customer will each be referred to herein as a “Party” and collectively as the “Parties”.
I. Seller and Customer Information
(a) Seller Motorola Solutions, Inc.
(b) Customer Name:
Address:
Contact:
II. Transaction Details
(a) Proposal Proposal No.____________________ Date:___________________________ Motorola will provide Customer with the products and services set forth in the proposal dated above (the “Proposal”), a copy of which is attached hereto and incorporated herein. (b) Pricing Pricing for products and services being purchased by Customer is set forth in the Proposal.
(c) Term and
Conditions
The Parties acknowledge and agree that the terms of the Motorola Customer Agreement (“MCA”), including all applicable addenda, located at
https://www.motorolasolutions.com/content/dam/msi/docs/msi-standards_terms-conditi ons/US-Motorola-Solutions-Customer-Agreement.pdf are incorporated herein and shall apply to the products and services provided to Customer as set forth in the Proposal.
III. Entire Agreement
Motorola Solutions
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This Agreement, including the Proposal and any terms and conditions referenced herein, constitutes the entire agreement of the Parties regarding the subject matter of the Agreement and supersedes all previous agreements, proposals, and understandings, whether written or oral, relating to this subject matter. This Agreement may be executed in multiple counterparts, and shall have the same legal force and effect as if the Parties had executed it as a single document. The Parties may sign in writing, or by electronic signature, including by email. An electronic signature, or a facsimile copy or computer image, such as a PDF or tiff image, of a signature, shall be treated as and shall have the same effect as an original signature. In addition, an electronic signature, a true and correct facsimile copy or computer image of this Agreement shall be treated as and shall have the same effect as an original signed copy of this document. This Agreement may be amended or modified only by a written instrument signed by authorized representatives of both Parties. The preprinted terms and conditions found on any Customer purchase or purchase order, acknowledgment or other form will not be considered an amendment or modification of this Agreement, even if a representative of each Party signs that document, and the terms of this Agreement will take precedence.
CUSTOMER:
By:_____________________________________
Print Name:______________________________
Title:___________________________________
Date:___________________________________
MOTOROLA SOLUTIONS, INC.
By:_____________________________________
Print Name:______________________________
Title:___________________________________
Date:___________________________________
Motorola Solutions
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Department: Public Works
Prepared By: Cynthia Heredia-Torres
Staff Member Presenting: Tito Haes, Executive
Director Public Works
Reviewed By: Andrea Ampig
Approved By:
Submitted To: Council/OHA
Approved: _______________________________
Continued To: ___________________________
Denied: __________________________________
Item No: 10
SUBJECT: AN AMENDMENT TO THE DESIGN SERVICES AGREEMENT WITH HMC ARCHITECTS
AND AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH TILDEN-COIL CONSTRUCTORS, INC. FOR THE FIRE STATION 11/PUBLIC SAFETY
CENTER AND ANIMAL RESOURCE CENTER PROJECTS
CITY OF ONTARIO
Agenda Report
June 16, 2026
SECTION:
CONSENT CALENDAR
RECOMMENDATION: That the City Council take the following actions:
A. Authorize the City Manager, or his designee, to execute Amendment No. 5 to the Design Services Agreement with HMC Architects, of Ontario, California, to provide architectural and engineering services for the D&C23-005 Fire Station 11/Public Safety Center project in the amount of $9,872,775 for a total not-to-exceed contract amount of $19,818,902; and B. Authorize the City Manager, or his designee, to execute Amendment No. 8 to the Professional Services Agreement with Tilden-Coil Constructors, Inc., of Riverside, California, to provide construction management multi-prime services for the D&C23-005 Fire Station 11/Public Safety Center project and the Animal Resource Center project in the amount of $10,959,376 for a total not-to-exceed contract amount of $84,588,394; and C. Authorize the City Manager, or his designee, to execute all documents required for the completion of the projects, which may include, but are not limited to, agreements, assessments, easements, reduction of retention accounts, contract amendments within the authorization limits, and filing a notice of completion at the conclusion of all constructionrelated activities.
THE FOLLOWING COUNCIL GOALS ARE BEING ACHIEVED:
Invest in the City's Infrastructure (Water, Streets, Sewers, Parks, Storm Drains and Public Facilities)
Maintain the Current High Level of Public Safety
Ensure the Development of a Well Planned, Balanced, and Self-Sustaining Community in Ontario Ranch
FISCAL IMPACT: Amendment No. 5 to the Design Services Agreement with HMC Architects is in the amount of $9,872,775 for a total not-to-exceed contract amount of $19,818,902. Amendment No. 8 235
to the Professional Services Agreement with Tilden-Coil Constructors, Inc. is in the amount of $10,959,376 for a total not-to-exceed contract amount of $84,588,394. The total contract amount of both amendments includes on-call work performed for various citywide projects. If approved, additional appropriations in the Capital Projects Fund will be included in future quarterly budget updates to the City Council as needed for the Fire Station 11/Public Safety Center and Animal Resource Center projects.
BACKGROUND & ANALYSIS: The National Fire Protection Association Standard 1710 states that 90% of the time, a travel time standard of four minutes or less should be maintained for Emergency Fire Vehicles. Currently in certain sections of the Ontario Ranch area, the Ontario Fire Department’s travel response time is between seven and 11 minutes. With the growth of residential and commercial buildings in the area, an additional fire station is required to be built to meet the travel time standard.
The proposed Public Safety Center, located on the northeast corner of Edison Avenue and Bon View Avenue, will include a Fire Station 11, a Police Substation, various site improvements, and facilities for storage, K-9 units, Fire Department and Police Department training, and Aircraft Rescue and Firefighting services.
The proposed agreement Amendment No. 5 with HMC Architects will provide architectural, engineering, environmental, entitlement, and construction administration services for the planning, design, permitting, bidding, and construction support for the new Fire Station 11/Public Safety Center project. The scope also includes environmental studies, surveys, geotechnical investigations, regulatory approvals, bidding assistance, and construction administration services through project completion.
The proposed agreement Amendment No. 8 with Tilden-Coil Constructors, Inc. will provide construction management multi-prime support services for the Fire Station 11/Public Safety Center and Animal Resource Center projects. The scope will provide preconstruction services, including design coordination, cost estimating, constructability reviews, value engineering, scheduling and logistics support, building information modeling coordination and bidding assistance to support project development and procurement. During construction, Tilden-Coil Constructors, Inc. will assist with contractor coordination, field support, schedule and budget tracking, payment application review, reporting, and project closeout activities.
Compensation is based on a fixed preconstruction fee, a construction management fee calculated as a percentage of the final construction cost, and reimbursement of general conditions costs necessary to support project execution. These services will help ensure efficient project delivery, cost control, schedule management, and coordination of the City's major public safety and animal care facility improvements.
The project schedule anticipates completion of design and agency approvals over approximately 20 months, followed by an estimated 18-month construction period. The project will provide modern public safety facilities to support the City's current and future emergency response, law enforcement, and training needs.
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AMENDMENT NO. 5 TO THE
DESIGN SERVICES AGREEMENT
BETWEEN THE CITY OF ONTARIO AND
HMC GROUP DBA HMC ARCHITECTS
1. Parties and Date.
This Amendment No. 5 to the Agreement (as defined herein) is made and entered as of ____________, by and between the City of Ontario (“City”) and HMC Group dba HMC Architects, a Corporation (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties.”
2. Recitals.
2.1 Agreement. The City and Consultant have entered into an agreement entitled “Design Services Agreement” dated January 28, 2025 (“Agreement”).
2.2 Amendment Purpose. The City and Consultant desire to amend the Agreement and provide design services for D&C23-005 Fire Station 11/Public Safety Center and increase the not-toexceed amount by $9,872,775 for a new total contract amount not-to-exceed $19,818,902. The Parties have heretofore entered into that Amendment No. 1 dated March 18, 2025, Amendment No. 2 dated March 18, 2025, Amendment No. 3 dated July 15, 2025 and Amendment No. 4 dated December 16, 2025.
2.3 Amendment Authority. This Amendment No. 5 is authorized pursuant to Section
3.37 of the Agreement.
3. Terms.
3.1 Amendment. Section 3.1.1 and 3.10.1 of the Agreement is hereby amended in its entirety to read as follows:
“3.1.1 Scope of Services. Consultant promises and agrees to furnish to City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional architectural PAUL S. LEON
MAYOR
ALAN D. WAPNER
MAYOR PRO TEM
JIM W. BOWMAN
DEBRA PORADA
DAISY MACIAS
COUNCIL MEMBERS
SHEILA MAUTZ
CITY CLERK
JAMES R. MILHISER
CITY TREASURER
SCOTT OCHOA
CITY MANAGER
237
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BB&K 2020
and related services necessary for the full and adequate completion of the Project consistent with the provisions of this Agreement (hereinafter referred to as "Services"). The Services are more particularly described throughout this Agreement, including Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, any exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. All Services performed by Consultant shall be subject to the sole and discretionary approval of the City, which approval shall not be unreasonably withheld. Additionally, Consultant shall comply with all Federal requirements applicable to the Services as set forth in Exhibit "A." “3.10.1 Consultant’s Compensation for Basic Services. City shall pay to consultant, for the performance of all Services rendered under this Agreement, with the total not to exceed amount of Nineteen Million Eight Hundred Eighteen Thousand and Nine Hundred Two Dollars ($19,818,902) (“Total Compensation”). This Total Compensation amount shall be based upon, and may be adjusted according to, the fee schedule and related terms and conditions attached hereto as Exhibit “B” and incorporated herein by reference. The Total Compensation, as may be adjusted upon mutual agreement, shall constitute complete and adequate payment for Services under this agreement.”
Attachment A attached hereto and incorporated herein by reference is hereby added to Exhibit A to the Agreement.
3.2 Continuing Effect of Agreement. Except as amended by this Amendment No. 5, all other provisions of the Agreement remain in full force and effect and shall govern the actions of the parties under this Amendment No. 5. From and after the date of this Amendment No. 5, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement as amended by this Amendment No. 5.
3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 5.
3.4 Severability. If any portion of this Amendment No. 5 is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.5 Integration. This Amendment represents the entirety of the Parties’ understanding relating to the subject of this Amendment, including written or verbal communications between the Parties, which shall have no relevance unless expressly incorporated herein. This is an integrated amendment.
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[SIGNATURES ON FOLLOWING PAGE]
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SIGNATURE PAGE FOR AMENDMENT NO. 5 TO DESIGN SERVICES AGREEMENT
BETWEEN THE CITY OF ONTARIO
AND HMC GROUP DBA HMC ARCHITECTS
IN WITNESS WHEREOF, the Parties have entered into this Amendment No. 5 as of the day and year first above written.
CITY OF ONTARIO HMC GROUP dba HMC ARCHITECTS
By:
Its:
Printed Name:
By:
Its:
Printed Name:
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
Approved By:
Scott Ochoa
City Manager
Approved as to Form:
_____________________________________
Best Best & Krieger LLP
City Attorney
Attested By:
City Clerk
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May 20, 2026
Mr. Tito Haes
Executive Director Public Works
City of Ontario
1333 S. Bon View Ave.
Ontario, CA 91761
[email protected]
Regarding: Proposal for Architectural & Engineering Services City of Ontario
Public Safety Center (PSC)
HMC #2518011-000
Dear Mr. Haes:
HMC Group (HMC) is pleased to submit the following Proposal to provide Architectural, Engineering, and Specialty Consultant Services for the above-mentioned Projects.
A. Proposed Project:
The Project is a new Public Safety Center campus and includes a Fire Station and Police Substation. • The full scope of the Public Safety Center shall be determined in Programming and Conceptual Design; however, it is anticipated the following elements will be included:
Component Total Gross SF
Fire Station 30,500
Police with K9 Substation 9,500
Indoor Firing Range 21,600
Storage Facility 26,000
Fire Training (Site) 10,000
Aircraft Rescue and Fire Fighting (ARFF) 100,000
Police Training (Site) 100,000
Site Development 435,000
• The probable construction cost (including escalation) of the preliminary program above is approximately $92 million (excluding the Off-Site Improvements and the ARFF prop); this may be adjusted depending on the design and scope approved by the City.
B. Site Description:
The new Public Safety Center is to be in the general vicinity of the cross streets Bon View Ave and Edison Ave. Final site location and acreage to be determined after programming phase.
Attachment A
241
2 C. Scope of Services:
Programming and Conceptual Design:
1. Programming:
a. Work with the City to understand current and future needs for the Project. b. Prepare space program by category with square footages and quantity. c. Prepare room data sheets for each type of space indicating unique requirements. d. Prepare a conceptual adjacency diagram.
e. Facilitate a maximum of a five (5) day Stakeholder Engagement Workshop to engage user groups to listen and gather feedback about current facilities and future needs.
Review and discuss findings with the City and confirm final program. f. Develop a Cost Plan for the Project based on the program. g. Compare the Cost Plan with the Project budget and if necessary, modify the Scope of Work with Owner to reconcile the Cost Plan and Project budget.
2. Conceptual Site Planning:
a. Prepare a site analysis diagram, incorporating existing site conditions, environmental conditions, and unique opportunities identified by the stakeholder group. b. Prepare up to three site concept options.
c. Prepare one final conceptual site plan.
3. Cost Estimate:
a. Prepare a cost estimate of the preliminary design.
4. Final Deliverables:
a. Programming and Conceptual Design package will include program summary, program room data sheets, adjacency diagram, building plan diagrams, preliminary site plans, preliminary massing concept, and cost estimate.
Entitlements and Environmental Services:
1. Entitlements:
a. Review plans and deliverables for conformance with City Development Code. b. Prepare List of Concerns to address program and development matters. c. Prepare any required easement adjustments and new easements. d. Research and prepare documentation for permitting outside of standard city and county regulations, including but not limited to FAA, FCC, SCE, and AQMD. e. Prepare Project Narrative describing development program for entitlement and permitting purposes.
2. Environmental Services:
a. Phase I ESA
b. Manure and Methane Site Assessment Report
c. Methane Investigation
d. Methane Investigation Report
e. Asbestos, PCB and Lead Survey
3. Surveys and Reports:
a. Obtain Preliminary Title Report.
b. Provide American Land Title Association (ALTA) Survey, including ground topography, existing utilities from as-builts, and property lines, and calculate final boundary. c. Complete Subsurface Investigation of utilities through ground penetrating radar and potholing.
d. Conduct borings, infiltration tests, and laboratory testing required to provide Geotechnical Report
242
3 Off-Site Improvements:
1. Design off-site improvements at the frontages of the Project and Animal Shelter: Cucamonga Avenue, Edison Avenue, and Bon View Avenue.
a. Complete traffic study.
b. Design and engineer street signaling.
c. Design and engineer street improvements include full-width street widening, curbs and gutter, and sidewalk.
d. Design and engineer signage and striping.
e. Design and engineer street lighting.
f. Coordinate electrical service to new streetlights and street signals. g. Design and engineer new fire hydrants and connections to the nearest off-site water main. h. Design and engineer parkways’ landscaping and irrigation improvements. i. Provide all required public improvements within the public right-of-way.
Schematic Design:
1. Facilitate a Design Workshop to review floor plan concepts from prior planning phase, engage stakeholders, and build consensus on final direction.
2. At each phase of design, HMC shall facilitate all-day Milestone Page Turn meeting with the Owner to review milestone deliverables and gather feedback. HMC shall provide a cost estimate, and if necessary, steps to reconcile the estimate with the Project budget. At the conclusion of each meeting, Owner to provide Notice to Proceed into next phase, which represents an understanding and approval of Scope, Schedule and Budget as indicated in the Submittal.
HMC to provide 100% Schematic Design Submittal, which includes design drawings, Architecture/Engineering (A/E) basis of design narratives, and cost estimate. Refer to Attachment “D” HMC Production Document Deliverables for additional information.
Design Development:
1. At each phase of design, HMC shall facilitate all-day Milestone Page Turn meeting with the Owner to review milestone deliverables and gather feedback. HMC shall provide a cost estimate, and if necessary, steps to reconcile the estimate with the Project budget. At the conclusion of each meeting, Owner to provide Notice to Proceed into next phase, which represents an understanding and approval of Scope, Schedule and Budget as indicated in the Submittal.
a. HMC to provide 100% Design Development Submittal, which includes design drawings and an updated cost estimate. Refer to Attachment “D” HMC Production Document Deliverables for additional information.
Construction Documents through Construction Administration:
1. At each phase of design, HMC shall facilitate all-day Milestone Page Turn meeting with the Owner to review milestone deliverables and gather feedback. HMC shall provide a cost estimate, and if necessary, steps to reconcile the estimate with the Project budget. At the conclusion of each meeting, Owner to provide Notice to Proceed into next phase, which represents an understanding and approval of Scope, Schedule and Budget as indicated in the Submittal.
a. HMC to provide 100% Construction Document Submittal, which includes design drawings, specifications, and an updated cost estimate. Refer to Attachment “D” HMC Production Document Deliverables for additional information.
a.
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4 Agency Review and Approval:
1. Obtain City of Ontario Planning and Building Department approval for the Project.
Bidding and Negotiations:
1. Assist with Bidding, which include answering pre-bid RFIs, providing addenda as required, and evaluation of contractor bids.
Construction Administration:
1. Provide Construction Administration services, HMC anticipates the following:
a. Attending one (1) preconstruction meeting with City & General Contractor. b. Attending approximately seventy (70) weekly Owner, Architect, Contractor (OAC) meetings.
c. Attending approximately forty (40) Construction Observation visits from the A/E team (if attending OACs in-person, construction observation visits will coincide with OACs). d. Responding to approximately one hundred fifty (150) Submittals (shop drawings, product data, etc.).
e. Responding to approximately three hundred (300) Requests for Information (RFI). f. Reviewing and approving monthly contractor Pay Applications. g. Preparing one (1) A/E Punch List of the construction prior to Owner occupancy. h. Reviewing contractor-prepared Closeout Documents (subcontractor and material provider warranties, operations & maintenance manuals, contractor’s as-built drawings).
D. Preliminary Schedule:
The Preliminary Project Schedule is anticipated as follows:
Phase Start End Duration
Schematic Design (SD) 06/01/26 09/30/26 4 Months
Design Development (DD) 10/01/26 02/26/27 5 Months
Construction Documents (CD) 03/01/27 08/31/27 6 Months
Agency Review & Approval (AG) 09/01/27 01/31/28 5 Months 06/01/26 01/31/28 20 Months
This is intended to provide a rough timeline for the project based on known information at this time but is subject to change as additional information is discovered as the project moves forward through the subsequent phases.
Note: The Owner and Architect agree and acknowledge that the performance of the Architect’s services may depend upon other parties and circumstances which the Architect cannot control. The schedule and fee, therefore, may be extended by agreement between the Owner and Architect, except where the Architect is solely responsible for Project delays.
E. Assumptions / Exclusions:
a. Services
a. Civil Engineering, On-Site
b. Landscape Architecture
c. Architectural
d. Structural Engineering
e. Mechanical, Plumbing, and Electrical Engineering
244
5 f. Fire Sprinkler and Alarm Engineering
g. Data/Telecom/Low Voltage Engineering
h. Security (Intrusion/CCTV) Engineering
i. Photovoltaic and Battery Storage Design
j. Municipal Facility Specialist
k. Cost Estimating
l. Entitlements
m. Environmental Services
n. ALTA and Topographic Survey
o. Subsurface Investigation
p. Geotechnical Report
q. Audio-Visual
r. Enhanced Commissioning
s. Furniture, Fixtures, and Equipment (FF&E)
t. Design and engineering services for the Aircraft Rescue and Fire Fighting prop is excluded; it is assumed a 3rd party vendor will be selected by the City to design and manufacture the prop. Coordination and design of site infrastructure is included. u. Specialty consultants other than those listed in this Proposal are excluded. b. Energy and Sustainability
a. LEED, WELL, Zero Energy Building, or other sustainable certification(s) of any type related to this Project are excluded.
b. Fundamental Commissioning, as required by the 2022 California Energy Code and the CALGreen Code, is included.
c. Design of photovoltaics and battery storage system, per 2022 California Energy Code, is included.
d. Commissioning or training of systems are excluded.
e. Detailed on-site renewable energy and/or IAQ management plans are excluded. f. QSP monitoring services; horizontal control plans; Standard Urban Stormwater Mitigation Plan (SUSMP), and off-site work is excluded. g. QSD services for development of Storm Water Pollution Prevention Plan (SWPPP) is included. Fees for submission of SWPPP shall be paid for by Owner. c. Construction
a. It is assumed that project delivery method is CM Multi-Prime (CMMP). b. Construction duration is preliminarily estimated at a maximum of eighteen (18) calendar months. Should the construction schedule be extended through no fault of the architect, additional services for extended Construction Administration services shall apply. c. Construction staking during construction is excluded and shall be provided by General Contractor.
d. Fees
a. Agency and permit fees are excluded.
b. Testing and inspection fees are excluded.
e. Deliverables
a. Two sets of hard copy prints of Booklets, Drawings and Specifications for each phase, Schematic Design though Construction Documents, are included in reimbursable expenses.
b. Development of Record Drawings from Contractor’s As-Builts is excluded. 245
6 F. Compensation:
HMC will provide the services listed in C. Scope of Services for a fixed fee of Nine Million, Eight Hundred Seventy-Two Thousand, Seven Hundred Seventy-Five Dollars ($9,872,775) based on an estimated construction cost of approximately Ninety-Two Million Dollars ($92,000,000) per Phase Breakdown below. If after completion of Schematic Design, the Owner approved construction budget exceeds this amount, A/E fees will be adjusted according to the percentage of construction established in the fee schedule below. Fees for Programming and Conceptual Design, Entitlements and Environmental Services, and Off-Site Improvements are in addition to typical fee-percentage-based compensation for Schematics through Contract Administration.
A/E Fee Summary
Building Size Const. Cost A/E % Total A/E Fee
Fire Station 30,500 SF $ 35,016,042 11.00 $ 3,676,684
Police w/ K9 Substation 9,500 SF $ 11,137,949 11.00 $ 1,169,485 Indoor Firing Range 21,600 SF $ 20,105,071 10.00 $ 1,909,982 Storage Facility 26,000 SF $ 14,208,294 8.50 $ 1,136,664 Fire Training (Site) 10,000 SF $ 1,060,875 6.00 $ 68,957 Police Training (Site) 100,000 SF $ 1,202,325 6.00 $ 78,151 Site Development 435,000 SF $ 9,580,976 6.00 $ 622,763
Total $ 92,311,532 9.76 $ 9,005,802
A/E Fee Phase Breakdown % Fee
Programming and Conceptual Design 2.7% $ 267,165
Entitlements and Environmental Services, Off-Site Improvements 6.1% $ 599,808 Schematic Design 13.7% $ 1,350,870
Design Development 22.8% $ 2,251,450
Construction Documents 31.9% $ 3,152,031
Agency Review and Approval 2.7% $ 270,174
Bidding and Negotiations 1.8% $ 180,116
Construction Administration 18.2% $ 1,801,160
Total 100% $ 9,872,775
G. Additional Services:
If Additional Services are required beyond the original Scope of Work, such as services described in Attachment “B”, HMC will provide a proposal for the services. Upon approval, these services shall be billed against a Five Hundred Thousand Dollar ($500,000) Owner requested contingency allowance.
246
7 H. Reimbursable Expenses:
Reimbursable expenses are preliminarily estimated not to exceed One Hundred Thousand Dollars ($100,000). Reimbursable expenses are in addition to compensation for Consulting Services, including printing, plotting, delivery, and other expenses related to Agency review, Bidding, Construction or other Owner requested costs. Expense of fees paid for securing approval of authorities having jurisdiction over the Project. The Architect's compensation shall be computed based on one and one fifteenth (1.15) times the amounts invoiced to the Architect.
I. Total Fee Summary:
Total Fee Summary Fee
Total A/E Fee (Section F) $ 9,872,775
Additional Services Contingency (Section G) $ 500,000
Reimbursable Expenses (Section H) $ 100,000
Total Fee $ 10,472,775
Please review this Proposal and if it meets with your approval, please send HMC your Standard Form of Agreement for signature.
If you have any questions or need additional information, please contact me at (626) 826-9108.
Sincerely,
Brandon Gullotti AIA, NCARB, Assoc. DBIA
Principal In Charge
Encl.: Attachment “A” – Standard Rate Schedule
Attachment “B” – Additional Services List
Attachment “D” – HMC Production Deliverables
cc: Sarah Gradillas, File-02 Contracts Information-03 AOA\PROPOSALS 247
Standard Hourly Rate Schedule
HMC Rate Schedule
Hourly Rate by Professional Category
(Not all categories need apply to this contract)
Description Rates
Principal in Charge $ 385
Sr Project Manager/Sr Project Architect/Sr Technical Manager $ 285 Project Manager/Project Architect/Technical Manager $ 270 Job Captain/Technical Leader $ 225
Project Coordinator $ 195
Senior Construction Administrator $ 290
Construction Administrator $ 270
Project Administration Support $ 160
Design Principal $ 385
Senior Project Designer $ 285
Project Designer $ 270
Design Leader $ 225
Designer II $ 175
Designer $ 160
Sustainability Director $ 320
Specifications Writer $ 245
Visualization Arts $ 225
These are the current hourly rates effective July 1, 2025, through June 30, 2026 and are subject to change one time annually effective July 1st ATTACHMENT "A"
248
ATTACHMENT "B"
ADDITIONAL SERVICES
The Additional Services described in this Attachment are not included in Basic Services and they shall be paid for by the Owner as provided in this Agreement, in addition to the compensation for Basic Services.
Additional Services may only be provided if authorized or confirmed in writing by the Owner and Architect.
Project Representation Beyond Basic Services:
1. Revisions: Making revisions in Drawings, Specifications, Project Manual or other documents when such revisions are:
a. Inconsistent with approvals or instructions previously given by the Owner; b. Required by the enactment, revised interpretation, jurisdictional differences in interpretation, or revision of codes, laws or regulations subsequent to the preparation of such documents, or additional costs caused by delays resulting from such.
2. Project Changes: Providing services required because of changes in the Project including, but not limited to, size, quality, scope, complexity, the Owner's schedule, or the method of bidding or negotiating and contracting for construction including project phasing or bid packages.
3. Change Orders: Preparing Drawings, Specifications and other documentation, analysis and supporting data, evaluating Contractor's proposals, and providing other services in connection with Change Orders and directives.
4. Default: Providing services made necessary by the default or termination of the Contractor, by defects or deficiencies in the Work of the Contractor, or by failure of performance of either the Owner, Contractor or others performing services or providing work on the Project.
5. Contractor’s Submittals: Reviewing a Contractor’s submittal out of sequence from the submittal schedule agreed to by the Architect, or multiple reviews of submittals beyond the number of reviews included as Basic Services.
6. Contractor’s RFI: Responding to the Contractor’s requests for information where such information is available to the Contractor from a careful study and comparison of the Contract Documents, field conditions, Contractor-prepared coordination drawings, or prior Project correspondence or documentation.
7. Claims: Providing services in connection with claims submitted by Contractor or others.
8. Hearings, Proceedings: Providing services in connection with the preparation for, or attendance at, public hearings or other meetings, or legal proceedings, except where the Architect is a party thereto.
Contingent Additional Services
1. Existing or Other Facilities: Providing services to investigate facilities or existing conditions or to make measured drawings thereof.
2. Detailed Estimates: Providing detailed estimates of Construction Cost.
3. Providing Other Consultants: Providing services of consultants, if any, other than those specified as Basic Services under this Agreement.
4. Client-Provided Front-End Specifications: Providing services made necessary due to process or scope changes resulting from the inclusion of Client-provided front end specifications section.
5. Post Completion/Extended Construction: Providing services after the original completion date not due to the fault of the Architect or after issuance to the Owner of the final Certificate for Payment, or thirty (30) days after the date of Substantial Completion of the Work, whichever is earlier.
6. Project Hold/Resumption: If the Project is placed on hold by the Owner for more than 90 days due to circumstances beyond the direct control of the Architect, the schedule shall be adjusted and the Architect’s compensation shall be equitably adjusted to provide for expenses incurred in the interruption and resumption of the Architect’s services.
7. Other Additional Services: Providing any other services not otherwise included in this Agreement. 249
ATTACHMENT “D”
HMC PRODUCTION DELIVERABLES
100% Schematic Design Submittal
Project Schedule
Program
Design, Code Analysis
Architectural Requirements
Floor Plans
o Room names with cross reference to sizes required by project program. o Overall dimensions, grid, partition, and column layouts with door & window openings. o Demolition plan if required by the project.
Elevations and Sections
o Exterior elevations depicting height and relationship to natural and graded ground contours. o Sections as needed to explain the structure or its design features.
Code Analysis
o Allowable building area calculations in accordance with construction type, side yards, setbacks, fire sprinkler increases, zoning code floor area ratios if applicable and building height compliance. o Floor plans depicting exit system, occupancy and area separations. o Mixed occupancy ratios if applicable.
o Calculated plumbing fixture counts.
Architectural Narrative
o General description of architectural materials and building systems 100% Design Development Submittal
Updated Project Schedule
Updated Program
Updated Design, Code Analysis
Expanded Architectural Requirements
Floor Plans
o Room names with cross reference to sizes required by project program with defined corridors, lobbies, stairs, elevators, toilet rooms, janitors’ closets, and mechanical/electrical equipment rooms. o Overall dimensions, grid, partition, and column layouts with door & window openings with provisions for making facilities accessible to and usable by the disabled. o Location of plumbing fixtures such as floor drains, drinking fountains, showers, fire-hose cabinets, fire extinguisher cabinets, fume & exhaust hoods.
o Major built-in features such as fixed seating, food service equipment, display cases, counters, shelves, lockers, laboratory workspaces, and casework.
o Contract or movable furniture systems layouts indicating differences between fixed and movable furniture systems and equipment.
o Floor and wall finish patterns and accents.
o Demolition plan if required by the project.
Reflected Ceiling Plans
o Lighting layouts, ceiling systems and design elements such soffits, troughs, vaults, and coffers.
Elevations and Sections
o Exterior elevations depicting height and relationship to natural and graded ground contours. 250
o Depict all building elements including penthouses, entrances, canopies, windows, doors, stairs, platforms, louvers, stacks, and similar items with indicated finish of materials. o Sections as needed to explain the structure or its design features. Including longitudinal and traverse sections for each major area, indicating floor elevations, ceiling heights, tunnels and unexcavated areas, basements, rooflines, and parapets, passages between buildings if applicable – sections cross referenced to floor plans.
o Coordinate and indicate HVAC distribution and hood venting.
Interior Elevations
o Elevations of all major rooms and design features with details to explain concept and design.
Schedules
o Door Schedule denoting size, type, frame, rating assembly, material and special comments. o Window Schedule denoting size, type, frame, glazing, window covering if applicable and special comments.
o Finish Schedule denoting material finish of floor, floor base, wall & ceiling.
Updated Code Analysis
o Allowable building area calculations in accordance with construction type, side yards, setbacks, fire sprinkler increases, zoning code floor area ratios if applicable and building height compliance. o Floor plans depicting exit system, occupancy and area separations. o Mixed occupancy ratios if applicable.
o Calculated plumbing fixture counts.
o Illustrate code implications from preliminary review and interpretations of agencies.
Enlarged Room Plans
o Equipment rooms indicating layout of equipment to ensure sufficient space has been allocated. o Toilet Rooms and support services rooms.
o Special design feature rooms.
Specifications
o Table of Contents for Specifications.
o Division 01- General Requirements.
100% Construction Documents Submittal
Production
The following outline of documents represent the minimum construction document phase submittals which shall include working drawings and specifications from all disciplines with updated estimates of probable cost reflecting current work to date.
Narrative
o Summary of reports, code analysis, and reconciliation of governmental agency requirements and applicable regulations.
Statement of Sustainable Design
o Documentation of compliance with California Energy Code.
Architectural Drawings
o Title Sheet
o Site & building demolition plan where project applicable o Site Plan
o Phasing site and floor plans where project applicable o Life/Safety plans including applicable code analysis and tabulations o Key, reference and enlarged floor plans
o Reflected ceiling plans
o Exterior elevations and building sections
o Furniture and equipment plans where project applicable 251
o Wayfinding, signage plans where project applicable
o Interior and casework elevations
o Partition, ceiling, and design feature details
o Door, window and interior finish schedules
o Enlarged wall sections
o Stair and elevator plans, sections and details where project applicable o Materials board – updated from design development phase. o Finish and Furniture Sample Binders
o Detail of anchorage for all fixed equipment in accordance with building code requirements. o Stamp all drawings and specifications as required by law by architect of record.
Specifications
o CSI format specifications from each respective discipline including Division- 01, General Conditions and Supplementary Conditions. Specifications shall demonstrate adherence with client’s standards and contracted vendors and suppliers where project applicable. o Bidding Requirements, Notice to Bidders and Bid Forms. 252
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AMENDMENT NO. 8 TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF ONTARIO AND
TILDEN-COIL CONSTRUCTORS, INC.
1. Parties and Date.
This Amendment No. 8 to the Agreement (as defined herein) is made and entered as of ____________, by and between the City of Ontario (“City”) and Tilden-Coil Constructors, Inc., a California corporation (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties.”
2. Recitals.
2.1 Agreement. The City and Consultant have entered into an agreement entitled “Professional Services Agreement” dated April 4, 2023 (“Agreement”).
2.2 Amendment Purpose. The City and Consultant desire to amend the Agreement to provide the construction management multi-prime services for all facets of the Fire Station/Public Safety Center & Animal Resource Center Project in the amount of $10,959,376. The Parties have heretofore entered into that Amendment No. 1 dated August 15, 2023, Amendment No. 2 dated March 5, 2024, Amendment No. 3 dated April 16, 2024, Amendment No. 4 dated July 16, 2024, Amendment No. 5 dated October 15, 2025, Amendment No. 6 dated May 20, 2025 and Amendment No. 7 dated December 16, 2025.
2.3 Amendment Authority. This Amendment No. 8 is authorized pursuant to Section
3.7.14 of the Agreement.
3. Terms.
3.1 Amendment. Section 3.1.1 and 3.2.1 of the Agreement is hereby amended in its entirety to read as follows:
“3. 1. 1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional architectural and related consulting services necessary for the Project (" Services"). The Services are PAUL S. LEON
MAYOR
ALAN D. WAPNER
MAYOR PRO TEM
JIM W. BOWMAN
DEBRA PORADA
DAISY MACIAS
COUNCIL MEMBERS
SHEILA MAUTZ
CITY CLERK
JAMES R. MILHISER
CITY TREASURER
SCOTT OCHOA
CITY MANAGER
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more particularly described in Exhibit " A”. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.”
“3. 2. 1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “C.” The total compensation shall not exceed Eighty-Four Million Five Hundred Eighty-Eight Thousand Three Hundred Ninety-Four Dollars ($84,588,394) without written approval of the City Council or City Manager, as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.” Exhibit “A” is hereby amended to add Attachment A which is hereto and incorporated herein by reference. All other added or deleted scope of services are retained in their entirety.
3.2 Continuing Effect of Agreement. Except as amended by this Amendment No. 8, all other provisions of the Agreement remain in full force and effect and shall govern the actions of the parties under this Amendment No. 8. From and after the date of this Amendment No. 8, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement as amended by this Amendment No. 8.
3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 8.
3.4 Severability. If any portion of this Amendment No. 8 is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.5 Integration. This Amendment represents the entirety of the Parties’ understanding relating to the subject of this Amendment, including written or verbal communications between the Parties, which shall have no relevance unless expressly incorporated herein. This is an integrated amendment.
[SIGNATURES ON FOLLOWING PAGE]
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SIGNATURE PAGE FOR AMENDMENT NO. 8 TO THE PROFESSIONAL SERVICES
AGREEMENT
BETWEEN THE CITY OF ONTARIO AND
TILDEN-COIL CONSTRUCTORS, INC.
IN WITNESS WHEREOF, the Parties have entered into this Amendment No. 8 as of the day and year first above written.
CITY OF ONTARIO TILDEN-COIL CONSTRUCTORS, INC.
By:
Its:
Printed Name:
By:
Its:
Printed Name:
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
Approved By:
Scott Ochoa
City Manager
Approved as to Form:
_____________________________________
Best Best & Krieger LLP
City Attorney
Attested By:
City Clerk
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May 21, 2026
Dan Beers, Design and Construction Director
City of Ontario
1333 S. Bon View
Ontario, CA 91761
Re: Proposal for CM Multi-Prime Services for the Public Safety Center and Animal Care Center of the Inland Empire Project
Dear Dan,
We are pleased to present our fee proposal to provide CM Multi-Prime services for the Public Safety Center and Animal Care Center of the Inland Empire Project. It is exciting to anticipate the impact this new project will have on the community!
Our Fee structure, outlined below, is in alignment with on-call rates submitted in February 2023. Our understanding of the scope of the project is as follows:
Project Description
Reference conceptual drawings of the proposed Public Safety Center dated 4/8/26 from HMC and conceptual drawings dated 4/23/26 and 4/24/26 by Miller Architecture for the Animal Shelter. Each project component (Safety Center and Animal Shelter) has its own architect and preconstruction services, including bidding will be segmented as if each project component is its own project. Our proposal is based upon each project component being delivered concurrently within the construction duration set forth below.
The preliminary project schedule outlined below reflects a preliminary preconstruction and construction approach and is subject to change.
1. Preconstruction phase – 6/15/26 to 10/15/27 (16 months)
2. Construction phase – 10/15/27 to 6/15/29 (20 months) plus 2 months of closeout (8/15/29) Total CM Compensation
Construction Budget
Public Safety Center $72,206,461 Based on HMC Architects estimate 4/8/26 Animal Shelter TBD
Current Construction Budget: $72,206,461
1. Preconstruction $250,000
2. CM Fee (3.85%): $2,799,949
3. General Conditions: $7,709,427
4. Owner Allowance: $200,000
4. Total (1-4) $10,959,376
Attachment A
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Preconstruction Services
Preconstructions Services fee is based on a design/preconstruction duration identified in this proposal.
The preconstruction services amount shall be billed in equal monthly installments throughout the preconstruction phase. Preconstruction Services include the following for each phase of work/separate project:
• Management Oversight and Support, Meetings, Design Coordination • Estimating (Schematic Design, Design Development, Construction Documents) • Prepare Trade Scope Packages
• Bidding Support Services
• Value Engineering
• Constructability Review
• Scheduling & Logistics Planning
• Building Information Modeling (Clash Detection, Utility Modeling) CM Fee
CM Fee shall be calculated on the anticipated cost of construction and shall be adjusted based upon the actual cost of construction using the fee percentage of 3.85%. Fifteen Percent (15%) of the CM Fee shall be paid during the design/preconstruction phase of the project and Eighty-Five Percent (85%) shall be paid during the construction phase of the project.
Construction General Conditions
Construction general conditions include CM labor and an allowance for General Requirements. General Requirements allowance includes project support costs such as temporary restrooms, surveying, safety measures, safety supplies, office supplies, computers/software, fuel, printing and insurance.
General conditions expenses shall be reimbursable and provided to the city without fee markup by the CM. The billable hourly rates and rental rates are attached hereto as Attachment No. 2. The billable rates are subject to increase should the schedule be extended.
The general conditions budget is based upon the preliminary durations and start dates listed in this proposal. General conditions shall be adjusted based upon the final construction schedules developed prior to the bidding phase of the projects and the general conditions monthly rates shall be utilized for any increase/decrease in the general conditions budgets.
We look forward to continuing our relationship with the City of Ontario. Please do not hesitate to contact me with any questions.
Sincerely
Jason Howarth
Project Executive
Tilden-Coil Constructors
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Building with Integrity Since 1938
P: 951.684.5901 Ext. 209
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Attachment No. 1
Preliminary Drawings
[attached on following pages]
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Attachment No. 2
Tilden-Coil Constructors, Inc.
Billable Rates Public Safety Center and Animal Care Center of the Inland Empire
Rates include escalation through December 31, 2029 and shall be subject to adjustment annually in alignment with the consumer price index for the area.
Position Hourly Rate
Project Executive $196
Production Director $196
Safety Director $146
Sr. Project Manager $164
Sr. Superintendent $164
Project Manager $146
Assistant Project Manager $135
Safety Manager $135
Superintendent $146
Area/Assistant Superintendent $135
Sr. Project Engineer $130
Project Engineer $119
Scheduler $166
BIM Manager $184
BIM Specialist $159
BIM Technician $142
TCC Survey $159
Preconstruction Manager $143
Sr. Estimator $124
Estimator $111
Preconstruction Coordinator $74
Labor Compliance Coordinator $76
Controller $135
Accountant $113
Sr. Project Administrator $83
Project Administrator $74
Project Engineer Intern $45
Field Labor $108
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July 2027 Rental Rates (To be adjusted per market conditions when we know the construction start and finish)
The rates set forth herein shall govern the billing for all general conditions and equipment rentals as applicable to the project. The rates specified are fixed and shall apply for the duration of the Project unless otherwise modified in writing by mutual agreement of the Parties. All billable items related to general conditions and equipment usage shall be invoiced in accordance with these established rates.
The rates are valued until July of 2027 and are subject to a CPI increase percentage increase annually thereafter.
Description Day Week Month
Traffic Control:
Barricades - "A" frames without flashing unit $2.00 $8.00 $24.00 Barricades - Street closure $6.00 $24.00 $72.00
Delineators/cones $1.00 $4.00 $12.00
Water Filled Barriers prorate prorate $55.00
Dust Control:
Trailer mounted water tank $24.00 $72.00 $216.00
Fire hose per 100' with nozzle and hydrant wrench $8.00 $24.00 $72.00 Dewatering/Erosion Control:
Water Pump - Submersible with hose $30.00 $100.00 $300.00 Trash/Sewage Pump $75.00 $250.00 $850.00
Rumble Plates prorate prorate $135.00
Temporary Heating:
Heaters 50,000 to 150,000 BTU $190.00 $225.00 $650.00
Trailer Rental & Expenses:
Singlewide prorate prorate $450.00
Doublewide prorate prorate $900.00
8' x 28' prorate prorate $175.00
Temp Power Poles & Connection:
Bull chords - 100' prorate prorate $40.00
Temp power boxes prorate prorate $150.00
Storage Bins:
20' Storage Container prorate prorate $100.00
Gang Boxes - skid mount prorate prorate $100.00
Gang Boxes - rolling interior casters prorate prorate $100.00 Plan Boxes - Knack prorate prorate $100.00
Temp Lighting:
Light String (without bulbs) $4.00 $12.00 $36.00
Light Stand (without bulb) $4.00 $12.00 $36.00
Wobble Lights $15.00 $30.00 $85.00
Light Towers $247.00 $490.00 $950.00
Small Tools/Equipment:
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Description Day Week Month
Radial Arm - Towable $50.00 $150.00 $450.00
Core Drilling Machine $120.00 $400.00 $1,200.00
Whacker $70.00 $210.00 $630.00
Fan - Industrial or Pedestal Mount $45.00 $120.00 $250.00 Generator - 5K watt $103.00 $333.00 $750.00
Fuel Storage Tank prorate prorate $300.00
Equipment Rental:
Skiploader - 2wd $155.00 $620.00 $3,000.00
Skiploader - 4wd $165.00 $660.00 $3,000.00
Skidsteer Bobcat $355.00 $1,200.00 $3,200.00
Backhoe $500.00 $1,400.00 $3,300.00
Reachlift/Gradall $700.00 $2,000.00 $4,600.00
Towable Air Compressor $425.00 $1,100.00 $2,300.00
Jackhammer with chisels, points, spades $60.00 $180.00 $540.00 Flatbed - 1 ton $95.00 $350.00 $790.00
Flatbed or Dumptruck $185.00 $740.00 $1,400.00
Water Truck prorate prorate $3,650.00
Trailer - Lowboy $100.00 $366.00 $900.00
Forklift prorate $1,000.00 $3,000.00
Site Transportation
Site Supervision Vehicle (Golf Cart) prorate prorate $700.00 Site Supervision Vehicle (4-6 seat UTV, 4WD) prorate prorate $1,120.00 BIM Equipment:
BIM Total Station prorate prorate $4,500.00
3D Site Scanner prorate prorate $6,500.00
Drone (Includes licensing fees for processing software) prorate prorate $1,500.00 Office Equipment:
Copier prorate prorate $400.00
Plotter prorate prorate $350.00
Printer/Copier (Small, Single Feed) prorate prorate $200.00 Computer/workstation (includes hardware, software, BIM
coordination licensing fees) prorate prorate $400.00
BIM Coordination Software prorate prorate $4,762.00
iPad/Tablet prorate prorate $150.00
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Department: Public Works
Prepared By: Daniel P Beers
Staff Member Presenting: Tito Haes, Executive
Director Public Works
Reviewed By: Andrea Ampig
Approved By:
Submitted To: Council/OHA
Approved: _______________________________
Continued To: ___________________________
Denied: __________________________________
Item No: 11
SUBJECT: AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH TRANSTECH ENGINEERS, INC. FOR THE SPORTS EMPIRE AND FIRE
ADMINISTRATION BUILDING PROJECTS
CITY OF ONTARIO
Agenda Report
June 16, 2026
SECTION:
CONSENT CALENDAR
RECOMMENDATION: That the City Council take the following actions:
A. Authorize the City Manager, or his designee, to execute Amendment No. 8 to the Professional Services Agreement with Transtech Engineers, Inc., of Chino, California, to provide plan check, building official, and building inspection services for the Sports Empire project in the amount of $485,000 for a total not-to-exceed contract amount of $7,316,900; and B. Authorize the City Manager, or his designee, to execute Amendment No. 13 to the Professional Services Agreement with Transtech Engineers, Inc., of Chino, California, to provide construction management services for the Fire Administration Building project in the amount of $388,300 for a total not-to-exceed contract amount of $6,714,839; and C. Authorize the City Manager, or his designee, to execute all documents required for the completion of the projects which may include, but not limited to, agreements, assessments, easements, reduction of retention accounts, contract amendments within the authorization limits, and filing a notice of completion at the conclusion of all construction-related activities.
THE FOLLOWING COUNCIL GOALS ARE BEING ACHIEVED:
Invest in the City's Infrastructure (Water, Streets, Sewers, Parks, Storm Drains and Public Facilities)
FISCAL IMPACT: The proposed Amendment No. 8 to the Professional Services Agreement with Transtech Engineers, Inc. for the Sports Empire project is $485,000 for a total not-to-exceed contract amount of $7,316,900. If approved, additional appropriations in the Capital Projects – Measure Q Fund will be included in future quarterly budget updates to the City Council as needed for the Sports Empire project.
The proposed Amendment No. 13 to the Professional Services Agreement with Transtech Engineers, Inc. for the Fire Administration Building project is in the amount of $388,300 for a total 263
not-to-exceed contract amount of $6,714,839. The Fiscal Year 2025-26 Adopted Budget includes appropriations in the Capital Projects Fund for the Fire Administration Building project.
The total contract amount of both agreements includes on-call work performed for various citywide projects.
BACKGROUND & ANALYSIS: The Ontario Sports Empire project includes a Professional Baseball Stadium, soccer fields, baseball tournament areas, softball tournament areas, football fields, and supporting retail facilities. The project is expected to be completed and operational by November 1, 2026. On January 16, 2024, the City Council approved an Amendment to the Professional Services Agreement with Transtech Engineers, Inc. for building official, plan check, and building inspection duties for the Professional Baseball Stadium Project project. To ensure the Ontario Sports Empire meets the opening deadline, Staff recommends awarding Amendment No. 8 to Transtech, Engineers, Inc. for building official, plan check, and building inspection duties.
On September 7, 2021, the City Council approved an Amendment to the Professional Services Agreement with Transtech Engineers, Inc. for construction management support for the Fire Administration Building project. The construction timeline has extended construction duration for the Fire Administration Building project due to wait times for steel manufacturing. These delays require an extension of construction management services to ensure continued support through completion of the project. The Fire Administration Building is estimated to be completed in January 2027.
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AMENDMENT NO. 8 TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF ONTARIO AND
TRANSTECH ENGINEERS, INC.
1. Parties and Date.
This Amendment No. 8 to the Agreement (as defined herein) is made and entered as of ____________, by and between the City of Ontario (“City”) and Transtech Engineers, Inc., a Corporation (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties.”
2. Recitals.
2.1 Agreement. The City and Consultant have entered into an agreement entitled “Professional Services Agreement” dated April 04, 2023 (“Agreement”) and Amendment No. 1 dated January 1, 2024.
2.2 Amendment Purpose. The City and Consultant desire to amend the Agreement to include the services including building official, building plan check and building inspection for the construction of the Minor League Baseball Stadium and Sports Complex as listed on Attachment A.
This will increase the agreement by $485,000 for a new not to exceed agreement amount of $7,316,900. The Parties have heretofore entered into that Amendment No.
2.3 Amendment Authority. This Amendment No. 8 is authorized pursuant to Section 3.1 of the Agreement.
3. Terms.
3.1 Amendment. Section 3.2.1 of the Agreement is hereby amended in its entirety to read as follows:
3.2.1 Compensation. Consultant shall receive compensation, including authorized reimbursements for all Services rendered under this Agreement at the rates set forth in Exhibit “C.” Enact the additional two-year contract term on the contract term agreement. The total compensation shall not exceed Seven Million Three Hundred PAUL S. LEON
MAYOR
ALAN WAPNER
MAYOR PRO TEM
JIM W. BOWMAN
DEBRA PORADA
DAISY MACIAS
SHEILA MAUTZ
CITY CLERK
JAMES R. MILHISER
CITY TREASURER
SCOTT OCHOA
CITY MANAGER
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Sixteen Thousand and Nine Hundred Dollars ($7,316,900) without written approval of the City Council or City Manager, as applicable.
Extra work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement."
Attachment A attached hereto and incorporated herein by reference is hereby added to Exhibit “C”.
3.2 Continuing Effect of Agreement. Except as amended by this Amendment No. 8, all other provisions of the Agreement remain in full force and effect and shall govern the actions of the parties under this Amendment No. 8. From and after the date of this Amendment No. 1, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement as amended by this Amendment No. 8.
3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 8.
3.4 Severability. If any portion of this Amendment No. 8 is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.5 Integration. This Amendment represents the entirety of the Parties’ understanding relating to the subject of this Amendment, including written or verbal communications between the Parties, which shall have no relevance unless expressly incorporated herein. This is an integrated amendment.
[SIGNATURES ON FOLLOWING PAGE]
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SIGNATURE PAGE FOR AMENDMENT NO. 8 TO THE PROFESSIONAL SERVICES
AGREEMENT BETWEEN THE CITY OF ONTARIO
AND TRANSTECH ENGINEERS, INC.
IN WITNESS WHEREOF, the Parties have entered into this Amendment No. 8 as of the day and year first above written.
CITY OF ONTARIO Transtech Engineers, Inc.
By:
Its:
Printed Name:
By:
Its:
Printed Name:
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
Approved By:
Scott Ochoa
City Manager
Approved as to Form:
_____________________________________
Best Best & Krieger LLP
City Attorney
Attested By:
City Clerk
267
About TRANSTECH
Video Highlight:
CLICK HERE
www.transtech.org
855.595.2495 (toll-free)
April 1, 2026
City of Ontario
1333 S. Bon View Ave
Ontario CA, 91761
Attn.: Dan Beers, Design & Construction – Principal Project Manager E: [email protected]
Task Order Proposal
ONTARIO SPORTS COMPLEX PROJECT SPECIFIC BUILDING OFFICIAL, BUILDING PLAN CHECK AND
BUILDING INSPECTION SERVICES
Dear Mr. Beers:
As requested, Transtech is pleased to submit this proposal to provide project specific services, which includes BUILDING OFFICIAL, BUILDING PLAN CHECK AND BUILDING INSPECTION.
SUMMARY OF TRANSTECH’S QUALIFICATIONS IN BUILDING AND SAFETY SERVICES:
Company Profile:
Established in 1989, Transtech (a California Corporation) is a multi-disciplinary engineering consulting firm.
Transtech has been in business for over 33 years and provides various municipal services to approximately 75 public agencies, Including Building and Safety Services to several agencies.
Our multi-disciplinary service capabilities include:
• Building & Safety Services, Building Official, Building Inspection, Plan Check, Building Code Enforcement
• Civil Engineering
• Staff Augmentation
• CIP Program Management
• Construction Management and Inspection
• Federally Funded Project Management
• Grant Writing
• CDBG Project Management
• City Engineer, City Traffic Engineer, Development
Review, Public Works Engineering, Plan Check,
Inspection
• Labor Compliance
• Planning Support
• Traffic and Transportation Planning and Eng
• Water Resources Engineering
• Surveying, Mapping, ALTA, Right-of-way Eng
• Emergency, Support Services
One of the unique qualifications of Transtech is that we serve public agencies as municipal contract service providers. We serve as Building Official, Building Plans Examiner, Building Inspector, Permit Technician, Building Code Enforcement, City Engineer, City Traffic Engineer, Map/Plan Checker, Public Works/Permit Inspector, CIP Manager, Construction Manager, Construction Inspector, Designer, Federally Funded Project Manager and in other capacities for a number of public agencies.
Transtech’s Plan Check and Inspection Capacity in numbers:
• We maintain and manage electronic plan submittal portals for over 25 cities. • In 2022, we processed and reviewed approximately 13,000 projects with 96,000 documents and performed approximately 43,000 inspections.
Attachment A
268
www.transtech.org
ONTARIO SPORTS COMPLEX
PROJECT SPECIFIC BUILDING OFFICIAL, BUILDING PLAN CHECK AND BUILDING INSPECTION SERVICES Task Order Proposal 2
Our staff members are involved in many local and national International Code Council (ICC) and California Building Officials (CALBO) committees, and are involved in the development of local and national guidelines and codes for Building and Safety:
• Chair; ICC Sustainability Membership Council
• Chair; ICC LA Basin Chapter Inspection Committee
• Commissioner; ICC Codes & Standards Council
• Commissioner; CALBO Green Committee
• Commissioner; ICC/CALBO CA Exam Committee
• Commissioner; CALBO Outreach/Communications
Committee
• ICC Los Angeles Basin Chapter Board of Directors
• ICC Building Officials Membership Governing Council
• ICC Code Development Committee Vice Chair
• ICC Technology/Web Advisory Group
• IAS Accreditation Committee
• ICC LA Chapter Accessibility Committee
• Commissioner; CALBO State Licensing Boards Committee
Innovative and Advanced Technology:
Transtech has integrated many technological assets into its services to provide the most efficient and costeffective service possible. We provide fully automated electronic plan submittal, plan checking, and tracking. We provide this on our company portal, as well as offer same portal access to our client cities on their web sites.
Electronic Plan Check:
Transtech provides all Electronic Plan Check. Please click here for a sample of our electronic plan check portal at one of our contract Cities. We offer electronic plan check submittal portal to our client cities at no additional cost.
Virtual Counter:
We offer virtual meetings with plan checkers. Please click here to explore the virtual plan check counter appointment calendar for one of the Cities,
SUMMARY OF TRANSTECH’S KEY STAFF QUALIFICATIONS IN BUILDING AND SAFETY SERVICES:
Involvement in Building and Safety Professional Organizations:
Our staff members are involved in many local and national International Code Council (ICC) and California Building Officials (CALBO) committees, and are involved in the development of local and national guidelines and codes for Building and Safety:
• Chair; ICC Sustainability Membership Council
• Chair; ICC LA Basin Chapter Inspection Committee
• Commissioner; ICC Codes & Standards Council
• Commissioner; CALBO Green Committee
• Commissioner; ICC/CALBO CA Exam Committee
• Commissioner; CALBO Outreach/Communications
Committee
• ICC Los Angeles Basin Chapter Board of Directors
• ICC Building Officials Membership Governing Council
• ICC Code Development Committee Vice Chair
• ICC Technology/Web Advisory Group
• IAS Accreditation Committee
• ICC LA Chapter Accessibility Committee
• Commissioner; CALBO State Licensing Boards Committee
Certifications:
Our staff members are certified by the International Code Council (ICC). We have staff who have reached the highest possible level of code administration with the Master Code Professional designation certification from the ICC. In addition, some of our staff members are certified as Fire Plan Checkers and Inspectors, as we provide these services to some agencies.
Following are various ICC certifications held by various staff members:
Building Official Certifications:
✓ Certified Master Code
Professional
✓ Building Code Official
✓ Building Official
Inspection Certifications:
✓ Combination Inspector
✓ Commercial Building Inspector
✓ Residential Building Inspector
✓ Accessibility Inspector
Additional Inspection Certifications:
✓ IAPMO Plumbing, Mechanical
Inspector
✓ Fire Code Inspector
✓ Fire Inspector II
✓ California UST Inspector
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PROJECT SPECIFIC BUILDING OFFICIAL, BUILDING PLAN CHECK AND BUILDING INSPECTION SERVICES Task Order Proposal 3
Plan Check Certifications:
✓ Residential Building Plans
Examiner
✓ Commercial Building Plans
Examiner
✓ California Building Plans
Examiner
✓ Certified Sustainability
Professional
✓ CalGreen Plans Examiner
✓ Accessibility Plans Examiner
✓ Commercial Energy
Conservation Plans Examiner
✓ Residential Plans Examiner
✓ Mechanical Plans Examiner
✓ Plumbing Plans Examiner
✓ Electrical Plans Examiner
State of California Safety
Assessment Program:
✓ CalOES SAP Evaluator
✓ Commercial Energy Conservation
Inspector
✓ Electrical Inspector
✓ Commercial Electrical Inspector
✓ Residential Electrical Inspector
✓ Residential Energy Conservation
Inspector
✓ Residential Building Inspector
✓ Residential Mechanical Inspector
✓ Mechanical Inspector
✓ Commercial Mechanical Inspector
✓ Plumbing Inspector
✓ CalGreen Inspector
✓ Building Inspector CBC
✓ Building Inspector UBC
✓ Plumbing Inspector UPC
✓ California Building Inspector
✓ California Commercial Plumbing
Inspector
✓ California Residential Mechanical
Inspector
✓ California Residential Mechanical
Inspector
Permit Technician Certification:
✓ Permit Technician
CACEO Certified Code Enforcement
Officer
California State Fire Marshall
Certifications: Certified EMT1 (AED
Certification), Driver Operator 1A,
Driver Operator 1B, Driver Operator,
Command 1A, 1B, 2A, Firefighter 1, 2,
Hazardous Materials First Responder,
Instructor 1A, 1B, Investigation, 1A,
Management, 1, Prevention, 1A, 1B,
1C, 1D, 2A, 3A,3B, ICS 100, 200, S-290,
S-130, S-190, PC832 with Firearms. Fire
control 3, S-230 S-231 S-215, Fire Safety
Officer
FEMA: IS 100, 200, 241, 242, 275, 700,
288, 800, 08-A, 1900
✓ In addition, some of our staff members are certified as Fire Plan Checkers and Inspectors, as we provide these services to some agencies.
Following are resumes of few of our Building and Safety Services Staff Members:
AYLA JEFFERSON, CBO, CSP, Principal Building & Safety Official, ICC Certified Building Official, Plans Examiner and Inspector
Education
• Rio Hondo College, CE, Bosphorous Univ, Turkey, Athanee Royal, Belgium Registrations/Certifications
• ICC Certifications: Building Code Official, Certified Building Official, Certified Sustainability Professional, Accessibility Inspector, Accessibility Plans Examiner, Building Plans Examiner, California Building Plans Examiner, CalGreen Plans Examiner and Inspector, Building Inspector CBC, Building Inspector UBC, Plumbing Inspector UPC, California Commercial Plumbing Inspector, Residential Mechanical Inspector, California Residential Mechanical Inspector, Permit Technician • IAPMO Plumbing, Mechanical Inspector
Highlights
Ms. Jefferson has over 25 years of experience in private and governmental sector. She has extensive experience in managing building and safety departments of different municipalities under Transtech contracts. She has served as Building Official, Deputy Building Official, Plan Checker, Code Enforcement Official, Community Improvement Coordinator, Planning Technician, and Inspector for various municipalities.
DENNIS TARANGO, CBO, CSP, Principal Building & Safety Official, ICC Certified Building Official, Plans Examiner and Inspector
Education
• Cal Poly, Engineering
• Fresno State BA
• Rio Hondo College
Registrations/Certifications
• ICC Certified Building Official, Plans Examiner, Commercial Building Inspector, Building Inspector UBC, Fire Plans Examiner
Highlights
• ICC Sustainability Membership Council Governing Committee Mr. Tarango has over 20 years of experience in the building and safety. He is experienced in managing 270
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ONTARIO SPORTS COMPLEX
PROJECT SPECIFIC BUILDING OFFICIAL, BUILDING PLAN CHECK AND BUILDING INSPECTION SERVICES Task Order Proposal 4
building and safety departments of different municipalities. Currently he is serving as Building Official for Transtech Contract Cities. At Transtech, Mr. Tarango is responsible for the Building and Safety Division as well as business development, client relations, and management oversight. With his analytical and strategic management skills, he provides strong leadership and develops staff to enhance the Departments abilities. Prior to working for Transtech, Mr. Tarango served as Deputy Building Official, Plans Examiner, and Senior Building Inspector for various local cities including the City of Diamond Bar, City of Yorba Linda, and City of Hemet.
BILL DORMAN, CBO, CSP, ICC Certified Building Official, Plans Examiner, Inspector Education
• AS, Architecture - East Los Angeles College; BA, University of La Verne Registrations/Certifications
• ICC Certified Building Official, Plans Examiner, Building Inspector Highlights
Mr. Dorman has over 30 years of experience in Building and Safety. He serves as Building Official/Plan Checker/Inspector at various Transtech contract cities. He has extensive experience in construction codes, building and safety plan review and inspection, code interpretations, and resolving code related construction and plan review problems on a broad range of projects. Prior to joining Transtech, he has served in various capacities, including as Building Official/Code Administrator for the City of Pasadena.
MICHAEL ROBERTS, CBO, MCP, ICC Certified Building Official, Plans Examiner and Inspector Education
• Associate of Applied Science, Building Inspection Technology – Chemeketa Community College, Salem Oregon
• Fire Code Administration, National Fire Academy – Emmitsburg, Maryland Registrations/Certifications
• ICC Certified Master Code Professional, Building Code Official, Building Official, Plumbing Inspector, Combination Inspector, Commercial Building Inspector, Accessibility Plans Examiner / Inspector, Commercial Energy Conservation Plans Examiner, Commercial Energy Conservation Inspector, Electrical Inspector, Commercial Electrical Inspector, Residential Electrical Inspector, Residential Energy Conservation Inspector, Residential Building Inspector, Residential Mechanical Inspector, Residential Plans Examiner, Mechanical Inspector, Commercial Mechanical Inspector, Fire Code Inspector, Fire Inspector II
• ICBO Certified Structural Inspector, Plumbing Inspector, Mechanical Inspector, Building Plans Examiner, Fire Code Official
Highlights
Mr. Roberts has over 30 years of experience in municipalities, including governmental development administration. He has reached the highest possible level of code administration with the Master Code Professional designation certification from the International Code Council and has proven superior leadership abilities. He has served as Building Official, Community Development Director, Senior Plans Examiner, Plans/Residential Examiner, and Inspector for various municipalities and served as Principal Consultant. Serving as a Building Official for many years, Mr. Roberts provided the necessary code interpretations, and coordinated with agency staff and departments, and applicants on building and safety related issues. He has vast knowledge of municipal government operations, including preparation and presentation of staff reports and resolutions to city councils, committees, and related interaction with members of the public, other city departments, and other governmental agencies.
CEM AYAN, PE, ICC Certified Plans Examiner and Inspector Education
• M.S., B.S. in Civil Engineering
Registrations/Certifications
• Registered Civil Engineer
• ICC Certified Plans Examiner, Inspector
Highlights
• Experience includes working as Structural Design Engineer.
Mr. Ayan has approximately 20 years of experience in engineering and construction. He works at various Transtech Contract Cities as Plan Checker and Deputy Building Official. His experience also includes both working for a construction company as construction engineer and for consulting firms design firms as 271
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ONTARIO SPORTS COMPLEX
PROJECT SPECIFIC BUILDING OFFICIAL, BUILDING PLAN CHECK AND BUILDING INSPECTION SERVICES Task Order Proposal 5
design/field construction engineer. His field construction experience includes site start-up, site grading/paving/concrete work, excavation, backfill, vertical survey, storm & wastewater collection, shallow/deep foundation, structural work, M&E, brick work, gable/hip/flat roof, interior/exterior architectural finish, and CM/PM activities.
JEFFREY KAO, PE, CBO, CASp, ICC Certified Building Official, Plans Examiner and Inspector Education
• MS, BS Civil Engineering, Cal Poly
Registrations/Certifications
• Registered Civil Engineer; CASp
• ICC Certified Building Official, California Building Plans Examiner, CalGreen Inspector, CalGreen Plans Examiner, Mechanical Plans Examiner, Plumbing Plans Examiner, Building Inspector Highlights
Mr. Kao has over 20 years of experience and has been working at Transtech as Deputy Building Official, Senior Plans Examiner, On-Site Over the Counter Plans Examiner and performed plan checks for a variety of residential and commercial projects in Cities of Alhambra, South Pasadena, and Temple City. Mr. Kao has broad knowledge of building and safety operations, including working in the capacity of Deputy Building Official and Plans Examiner. His past experience includes working as a structural engineer for 4 years at a structural design firm.
CALVIN CHANG, PE, ICC Certified Plans Examiner
Education
• MS, BS Civil Engineering
Registrations/Certifications
• Registered Civil Engineer
• ICC Certified Plans Examiner
Highlights
• Chinese Cantonese and Mandarin Speaker
• Extensive experience in Structural Plan Check
Mr. Chang has 30 years of experience and has been working at Transtech as Deputy Building Official, Senior Plans Examiner, On-Site Over the Counter Plans Examiner. He has performed plan checks for a variety of residential and commercial projects in Cities of Alhambra, Temple City, Huntington Park, San Manuel Indian Reservation and San Bernardino. Prior to joining Transtech, he was a Sr. Plans Examiner at the City of Burbank. Mr. Chang has extensive experience in Building Codes, code interpretations and resolving code related construction and plan check problems on a broad range of residential and commercial projects.
ROBERT HERNANDEZ, ICC Certified Plans Examiner and Inspector Education
• Coastline College, Electrical and mech code classes; Fullerton College, Building construction cod.
Registrations/Certifications
• ICC Certified Plans Examiner, Inspector-Res Building, Commercial, Res Plumbing, Commercial Plumbing Highlights
Mr. Hernandez has over 30 years of experience and has served as Inspector and Plan Checker. His prior experience includes working for various cities as inspector and plan checker.
JASON ROBBINS, CBO, CSP, ICC Certified Building Official, Plans Examiner, Inspector Education • A.A. and A.S. Degrees; Cal State LA, Computer Science (In Progress) Registrations/Certifications
• ICC Certified Building Inspector, Commercial Building Inspector, Res. Combo, Building, Electrical, Mechanical, Plumbing Inspector, Permit Technician
Highlights
Mr. Robbins has over 8 years of experience working in governmental environments. He is assigned to various Transtech Contract Cities. He has served as Permit Technician and as Building Inspector under Transtech’s contract cities, including at the City of Alhambra, City of South Pasadena, City of Temple City, City of Montebello, and City of Seal Beach. Mr. Robbins also has experience working alongside Los Angeles County Staff at City of Commerce as a Permit Technician. 272
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PROJECT SPECIFIC BUILDING OFFICIAL, BUILDING PLAN CHECK AND BUILDING INSPECTION SERVICES Task Order Proposal 6
JONATHAN TARANGO, ICC Certified Building Inspector, CALGreen Inspector/Plans Examiner, Permit Technician Education
• Construction Management, Fullerton College; General Education, Mount San Antonio College Registrations/Certifications
• ICC Residential Building Inspector, Residential Plumbing Inspector, & Residential Electrical Inspector Highlights
Mr. Tarango has over 6 years of City government experience working in many diverse communities. His experience includes working as a Building Inspector and Permit Technician at various Transtech contract cities.
GREGORY AHERN, ICC Certified Inspector, ICC Certified Fire Inspector Education
• Associates of Science Degree – Public Works Construction - Citrus Community College • FT 101: Fire Protection Organization, FT 102: Fire Prevention Technology, FT 103: Fire Protection Equipment System, FT104: Building Construction/Fire Protection, FT 105: Fire Behavior & Combustion – Hancock Community College
Registrations/Certifications
• ICC Certified Residential Building Inspector, ICC Certified Residential Mechanical Inspector, ICC Certified Residential Plumbing Inspector. ICC Fire Inspector I, ICC California UST Inspector Certification • Hazardous Waste Operator and Emergency Operations Certification (HAZWOPER) • Aboveground Petroleum Storage Tank Inspector Certification EPA (APSA) Highlights
Mr. Ahern has over twenty years’ experience inspecting commercial development in the City of Glendale. He has in depth experience inspecting high rise mixed use development projects, as well as industrial projects.
FRANKIE LOPEZ, ICC Certified Building Inspector
Education
• Los Angeles Trade Technical College L.A. Ca ; A/S Degree in Inspection Technology, and A/A Degree in Offset Printing
Registrations/Certifications
• ICC Building Inspector, ICC Residential Building Inspector, I.C.B.O. Certified-1985-16108, CalOES SAP Evaluator
Highlights
Mr. Lopez has over 28 years of experience as a Building Inspector for the City of Los Angeles. His experience includes inspecting one- and two-family dwellings and inspecting foundations, electrical, heating, plumbing, framing (structural and non-structural), insulation, application of stucco, installation of roofing, and final completions on structures regarding residential homes. Mr. Lopez has completed several roofing, rain gutter installations, water sprinklers, heating/air conditioning and ductwork repair and installation projects. Prior to joining Transtech Engineers, Mr. Lopez worked as a Part Time Building Inspector for the Cities of Diamond Bar, San Dimas, San Gabriel, San Marino, Walnut and La Verne.
JOHN TUFAN, ICC Permit Technician, CalGreen Inspector/Plans Examiner Education
• BA Public Administration
• University of Redlands MA in Management
Registrations/Certifications
• ICC Permit Technician
Highlights
Mr. Tufan has been working in Transtech’s Building and Safety Department and performing various clerical and technical duties in support of Building Inspection, Plan Checkers and Building Officials. Mr.
Tufan acquired his ICC Permit Technician Certification and has worked in various contract cities including City of Alhambra, South Pasadena, Placentia, Commerce, Bell and many more. In addition to this, Mr.
Tufan supports Transtech’s Engineering Department in various contract cities such as West Covina, South El Monte, Banning and Rosemead.
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PROJECT SPECIFIC BUILDING OFFICIAL, BUILDING PLAN CHECK AND BUILDING INSPECTION SERVICES Task Order Proposal 7
FEW SAMPLE PROJECTS REPRESENTATIVE OF TRANSTECH’S EXPERIENCE IN IN BUILDING AND SAFETY SERVICES:
Agency: SAN MANUEL BAND OF MISSION INDIANS TRIBE AND
CASINO
Project: Casino Expansion/Development (Valuation $700 m): This project involves Casino’s expansion program, which includes casino renovation, new hotel, entertainment center, parking structure, pedestrian bridges, alignment of entry and exit roads, and various other improvements.
Transtech provided following services:
Building Plan Check and Inspection.
Fire Plan Check.
Transtech serves as the Tribe’s and Casino’s Contract Building Official, Plan Checker, Inspector.
Agency: CITY OF CARSON
Project: The District at South Bay (Valuation $175 m). This development includes Industrial Buildings on 73 acres with 5 industrial building with 1,499492 sq ft and Country Mart project including five (5) restaurant / retail buildings, four (4) drive through restaurants, and one (1) restroom facility building on an approximate 11-acre site. There will be a park component with a performance pavilion, kids playground, event lawn, dog park and gardens. The restroom facility will include public and family restrooms to support the public open space.
Transtech provided following services:
Building Plan Check and Inspection.
Transtech serves as the City’s Contract Building Official.
Agency: CITY OF WEST COVINA
Project: Asteria Residential Development (Valuation $40 m). This development includes 158-unit residential homes.
Transtech provided following services:
Establishing conditions of approval and coordination with the Planning Staff for the entitlement of the project.
Building Plan Check and Inspection.
Engineering Plan Check and Inspection.
Transtech serves as the City’s Contract Building Official, City Engineer, City Traffic Engineer.
Agency: CITY OF COMMERCE
Project: Warehouse with Office Space Development (Valuation $20 m). This development includes one-story of warehouse with mezzanines for office use of 114,898 square feet of total floor area in a 5.65-acre lot.
Transtech provided following services:
Establishing conditions of approval and coordination with the Planning Staff for the entitlement of the project.
Building Plan Check and Inspection.
Engineering Plan Check and Inspection.
Transtech serves as the City’s Contract Building Official, City Engineer, City Traffic Engineer.
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ONTARIO SPORTS COMPLEX
PROJECT SPECIFIC BUILDING OFFICIAL, BUILDING PLAN CHECK AND BUILDING INSPECTION SERVICES Task Order Proposal 8
Agency: SNOQUALMIE INDIAN TRIBE, WASHINGTON
Project: Casino expansion (Valuation $195 m). This development includes 5 phases with 1,188,000 sq ft to include casino remodel, podium, hotel tower, parking structure, valet parking.
Transtech provided following services:
Building Plan Check and Inspection.
Transtech serves as the Tribe’s Casino’s Contract Building Official, Plan Checker, Inspector.
Agency: CITY OF ALHAMBRA
Project: Main Street Collection (Valuation $23 m). This development includes 4-story mixed-use project with 8,200 s ft retail space, 52 condos, 9 live/work units, 19 townhomes, and 6 shopkeeper units.
Transtech provided following services:
Establishing conditions of approval and coordination with the Planning Staff for the entitlement of the project.
Building Plan Check and Inspection.
Engineering Plan Check and Inspection.
Transtech serves as the City’s Contract Building Official, City Engineer, City Traffic Engineer.
Agency: CITY OF SOUTH EL MONTE
Project: Chico Residential Development (Valuation $15 m). This development includes 13 buildings with 70 residential units.
Transtech provided following services:
Establishing conditions of approval and coordination with the Planning Staff for the entitlement of the project.
Building Plan Check and Inspection.
Engineering Plan Check and Inspection.
Transtech serves as the City’s Contract Building Official, City Engineer, City Traffic Engineer.
Agency: CITY OF WEST COVINA
Project: Medical Center Building (Valuation $20 m). This project is a new Medical Office Building of approximately 55,000 sf that will operate 24/7 providing a radiation oncology department and infusion department.
Transtech provided following services:
Establishing conditions of approval and coordination with the Planning Staff for the entitlement of the project.
Building Plan Check and Inspection.
Engineering Plan Check and Inspection.
Transtech serves as the City’s Contract Building Official, City Engineer, City Traffic Engineer.
Agency: CITY OF SOUTH PASADENA
Project: 820 Mission Development LLC (Project Value: $10M). This project is a new office building with one residential unit above, new 15-unit townhome cluster with office fronting Mission Street with onelevel subterranean parking, convert existing 3-story industrial building into 9 residential units, construct 13 townhome units.
Transtech provided following services:
Establishing conditions of approval and coordination with the Planning Staff for the entitlement of the project.
Building Plan Check and Inspection.
Transtech serves as the City’s Contract Building Official. 275
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ONTARIO SPORTS COMPLEX
PROJECT SPECIFIC BUILDING OFFICIAL, BUILDING PLAN CHECK AND BUILDING INSPECTION SERVICES Task Order Proposal 9
CLIENT REFERENCES IN BUILDING AND SAFETY SERVICES:
MUNICIPAL AGENCIES
CITY OF COMMERCE (Year started and completed: 2015 – Ongoing Service) Contact: Vilko Domic, Assistant City Manager; T: 323-722-4805; E: [email protected] Services Provided: Building & Safety Services (Building Official, Plan Check, Inspection); City Engineering Services; Traffic Engineering; CIP Management; Federally Funded Project Management; Engineering Design; Public Works Permit Inspections; Map Check.
CITY OF BELL (Year started and completed: 2015 – Ongoing Service) Contact: Manuel Acosta, Community Development Director, T: (323) 588-6211, E:
[email protected]
Services Provided: Building & Safety Services (Building Official, Plan Check, Inspection) CITY OF AZUSA (Year started and completed: 2019 – Ongoing Service) Contact: Sergio Gonzalez, City Manager; T: 626-812-5239; E: [email protected] Services Provided: Building & Safety Services (Building Official, Plan Check, Permit Issuance and Inspection) CITY OF ALHAMBRA (Year started and completed: 1993 – Ongoing Service) Contact: Andrew Ho, Community Development Director; T: 626-570-5041; E:
[email protected]
Services Provided: Building & Safety Services (Building Official, Plan Check, Permit Issuance and Inspection); City Engineering Services; Traffic Engineering; CIP Management; Federally Funded Project Management; Engineering Design; Public Works Permit Inspections; Map Check.
CITY OF TEMPLE CITY (Year started and completed: 2013 – Ongoing Service) Contact: Bryan Cook, City Manager; T: 626-285-2171; E: [email protected] Services Provided: Building & Safety Services (Building Official, Plan Check, Inspection); City Engineering Services; Traffic Engineering; CIP Management; Federally Funded Project Management; Engineering Design; Public Works Permit Inspections; Map Check.
CITY OF SOUTH PASADENA (Year started and completed: 1997 – Ongoing Service) Contact: Angelica Frausto-Lupo, Community Development Director; T: 626-403-7222; E:
[email protected]
Services Provided: Building & Safety Services (Building Official, Plan Check, Permit Issuance and Inspection) CITY OF WEST COVINA (Year started and completed: 2019 – Ongoing Service) Contact: Paulina Morales, Acting City Manager; T: 626-939-8401; E: [email protected] Services Provided: Building & Safety Services (Building Official, Plan Check, Permit Issuance and Inspection); City Engineering Services; Traffic Engineering; CIP Management; Federally Funded Project Management; Engineering Design; Public Works Permit Inspections; Map Check.
CITY OF CARSON (Year started and completed: 2023 – Ongoing Service) Contact: Robert Lennox, Ed.D., Assistant City Manager; T: 310-952-1728; E: [email protected] Services Provided: Building & Safety Services (Building Official, Plan Check, Permit Issuance and Inspection) OTHER REFERENCES:
San Manuel Band of Mission Indians (777 San Manuel Blvd Highland; California 92346) Brian Hochnadel, VP Construction and Development- Casino E: [email protected]; O:(909) 863-5728; M:(909) 725-6316 Snoqualmie Indian Tribe, Snoqualmie Casino (37500 SE North Bend Way; Snoqualmie, WA 98065) Stanford Le, CEO & President
E: [email protected]; O:(425) 888-8183
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ONTARIO SPORTS COMPLEX
PROJECT SPECIFIC BUILDING OFFICIAL, BUILDING PLAN CHECK AND BUILDING INSPECTION SERVICES Task Order Proposal 10
ESTIMATED PROJECT BUDGET:
Budget Allocation Estimate Estimated Budget
Allocation
Building Plan Check $150 per Hr. $220,000
Building Inspection $140 per Hr. $215,000
Building Official, Project Management, Admin, Coordination $140 per Hr. $50,000 Total Budget Amount $485,000
Building Official Services, Plan Reviews and Inspections for Engineering, Building, Elec trical, Mechanical, and Plumbing Code Compliance, Soils/Geo-Tech review. Grading and Drainige.
Fire Plan Checks and Inspections will be provided by City's Fire Department but Transtech may provide support.
At the time of this proposal the project is at plan review and construction is proposed to be 18 months.
The City's estimated construction valuation for the project is in the range of $120 M.
Above Budget Allocations are estimated.
Final budget allocations for various Tasks may vary and reallocated as necessary within the Total Budget as necessary depending on the project specifics and needs.
Per the City following will be provided by the City and/or other on-call consultants:
Invoicing by Transtech and payment by the City will be based on hourly for the above Total Budget Amount
Thank you for the opportunity to submit this Task Proposal. Should you have any questions, or require additional information, please contact us.
Sincerely,
TRANSTECH ENGINEERS, INC.
Ali Cayir, PE, Principal
E: [email protected]
C: 714-883-8677; O: 909-595-8599
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46700.00100\33287662.1
AMENDMENT NO. 13 TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF ONTARIO AND
TRANSTECH ENGINEERS, INC.
1. Parties and Date.
This Amendment No. 13 to the Agreement (as defined herein) is made and entered as of ____________, by and between the City of Ontario (“City”) and Transtech Engineers, Inc., a Corporation (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties.”
2. Recitals.
2.1 Agreement. The City and Consultant have entered into an agreement entitled “Professional Services Agreement” dated September 17, 2019 (“Agreement”).
2.2 Amendment Purpose. The City and Consultant desire to amend the Agreement to extend the project management of Fire Administration Building and add compensation in the amount of $388,300 for a new not to exceed agreement amount of Six Million Seven Hundred Fourteen Thousand and Eight Hundred Thirty-Nine Dollars ($6,714,839). The Parties have heretofore entered into that Amendment No. 1 dated May 29, 2020, Amendment No. 2 dated November 24, 2020, Amendment No. 3 dated October 15, 2021, Amendment No. 4 dated February 15, 2022, Amendment No. 5 dated February 15, 2022, Amendment No. 6 dated August 29, 2022, Amendment No. 7 dated September 14, 2022, Amendment No. 8 dated February 21, 2023, Amendment No. 9 dated June 13, 2023, Amendment No. 9a dated April 4, 2023, Amendment No. 10 dated April 4, 2023, Amendment No. 11 dated July 15, 2025 and Amendment No. 12 dated October 30, 2025.
2.3 Amendment Authority. This Amendment No. 13 is authorized pursuant to Section 23 of the Agreement.
3. Terms.
3.1 Amendment. Section 2a of the Agreement is hereby amended in its entirety to read as follows:
PAUL S. LEON
MAYOR
ALAN D. WAPNER
MAYOR PRO TEM
JIM W. BOWMAN
DEBRA PORADA
DAISY MACIAS
COUNCIL MEMBERS
SHEILA MAUTZ
CITY CLERK
JAMES R. MILHISER
CITY TREASURER
SCOTT OCHOA
CITY MANAGER
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BB&K 2020
2. Compensation.
a. Subject to paragraph 2(b), the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit “B.” Exhibit “B” is hereby amended to add Attachment A in which is hereto and incorporated herein by reference. All other previously added or deleted compensation are retained in their entirety.
3.2 Continuing Effect of Agreement. Except as amended by this Amendment No. 13, all other provisions of the Agreement remain in full force and effect and shall govern the actions of the parties under this Amendment No. 13. From and after the date of this Amendment No. 1, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement as amended by this Amendment No. 13.
3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 13.
3.4 Severability. If any portion of this Amendment No. 13 is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.5 Integration. This Amendment represents the entirety of the Parties’ understanding relating to the subject of this Amendment, including written or verbal communications between the Parties, which shall have no relevance unless expressly incorporated herein. This is an integrated amendment.
[SIGNATURES ON FOLLOWING PAGE]
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SIGNATURE PAGE FOR AMENDMENT NO. 13 TO THE PROFESSIONAL SERVICES
AGREEMENT BETWEEN THE CITY OF ONTARIO
AND TRANSTECH ENGINEERS, INC.
IN WITNESS WHEREOF, the Parties have entered into this Amendment No. 13 as of the day and year first above written.
CITY OF ONTARIO Transtech Engineers, Inc.
By:
Its:
Printed Name:
By:
Its:
Printed Name:
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
Approved By:
Scott Ochoa
City Manager
Approved as to Form:
_____________________________________
Best Best & Krieger LLP
City Attorney
Attested By:
City Clerk
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13367 Benson Avenue | Chino, CA 91710 | T 909 595-8599 | F 909 590-8599 www.transtech.org
855.595.2495 (toll-free)
February 2, 2026
Cynthia Heredia-Torres
Design & Construction Principal Project Manager
City of ONTARIO
Public Works
1333 S. Bon View Ave
Ontario, CA 91761
PROJECT SCOPE: Tak Order Amendment No. 001 - Fire Department Administration Building
PROPOSED SERVICES: Extended Project and Construction Management During Construction Dear Mrs. Heredia-Torres:
As requested, Transtech is pleased to submit this Task Order Amendment No. 001 under our Master Contract with the City for an additional 11 months to align with the revised Fire Department Administration Building construction completion date of February 2027. The scope and services are identified below.
Transtech will continue to serve as the city’s owners’ representative providing construction management service during the construction of Fire Department Administration Building.
Initial Construction Completion Date: March 2025
Construction Delay: 11 months estimated revised construction date February 2027
Continual Services
Services During Construction
1. Inclusion of and coordination with project stakeholders.
2. Review, coordination, and maintenance of all schedules.
3. Tracking of BIC issues.
4. Assistance with any required public outreach.
Attachment A
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FIRE ADMINISTRATION BUILDING PROJECT
CONSTRUCTION MANAGEMENT AND OWNER REPRESENTATIVE SERVICES Task Order Amendment No. 001 2
5. Progress payment review and processing.
6. Control of changed work including preparation of Field Directives and review of Change Order Requests (‘CORs’).
7. Weekly construction meetings either lead by the Prime Contractor or the PM/CM as agreed.
8. Preparation and distribution of any required reports.
9. RFI review, distribution, and response consolidation.
10. Documentation of construction progress by both photo and video.
11. Review of the work for compliance with the construction documents.
12. Quality Control/Quality Assurance of the work including preparation of daily inspector diaries, maintenance of special inspection reports, maintenance of material placement documentation, maintenance of material testing information, maintenance of material delivery tickets, assistance with pad certification, and review and/or filing of QC/QA manuals.
13. Maintenance of contract documents including ‘as-built’ drawing, which will be prepared by the constriction contractor as “field red-lines”.
14. Tracking of contract time (where the Contract Time is defined in working days).
15. Assistance with labor compliance.
16. Tracking of submittals throughout construction.
17. Tracking of construction schedule.
18. Tracking of warrantees and guarantees.
19. Substantial Completion and Project Closeout.
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FIRE ADMINISTRATION BUILDING PROJECT
CONSTRUCTION MANAGEMENT AND OWNER REPRESENTATIVE SERVICES Task Order Amendment No. 001 3
Estimated Fee:
Thank you for the opportunity to submit this task order amendment.
Should you have any questions, or require additional information, please contact us.
Respectfully submitted.
Robert Quintero, Principal
E: [email protected]
C: 626-807-4928
Ontario Fire Department Administration Building Project Project
Phase Staff Level
Average
Hours
p/Week
Average
Hours
p/Month
Duration
(Months)
Total
Hours
Average
Rate
Estimate
Budget Total
Construction
Phase
11 month
extension
February
2026 -
December
2026
Sr. Level Staff
Members 5 20 11 220 $225.00 $49,500.00
$388,300.00
Sr.
Construction
Manager,
Project, Eng.
Support Staff
Members
20 80 11 880 $210.00 $184,800.00
Office Assoc.
Eng.
Staff Members
20 80 11 880 $175.00 $154,000.00
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Department: Utilities
Prepared By: Joline Neal
Staff Member Presenting: Scott Burton, Utilities
General Manager
Reviewed By: Dennice Raygoza, Courtney
Jones, Michael Sigsbee
Approved By:
Submitted To: Council/OHA
Approved: _______________________________
Continued To: ___________________________
Denied: __________________________________
Item No: 12
SUBJECT: A PROFESSIONAL SERVICES AGREEMENT WITH WEST YOST & ASSOCIATES, INC.,
FOR THE LEAD AND COPPER RULE IMPROVEMENTS
CITY OF ONTARIO
Agenda Report
June 16, 2026
SECTION:
CONSENT CALENDAR
RECOMMENDATION: That the City Council authorize the City Manager, or designee, to execute a three-year Professional Services Agreement with West Yost & Associates, Inc., of Davis, California, for the Lead and Copper Rule Improvement Services for a total not-to-exceed amount of $250,000 and a term from July 1, 2026 to June 30, 2029, with the option to extend the Agreement for up to two additional one-year terms.
THE FOLLOWING COUNCIL GOALS ARE BEING ACHIEVED:
Operate in a Businesslike Manner
Invest in the City's Infrastructure (Water, Streets, Sewers, Parks, Storm Drains and Public Facilities)
FISCAL IMPACT: The proposed three-year Professional Services Agreement to West Yost & Associates, Inc., is for a total not-to-exceed amount of $250,000. At the City’s discretion, up to two additional one-year extensions may be executed to complete the proposed scope of work. Pricing for the first year is fixed and based on a negotiated billing rate sheet and proposal. Fee increases after the first year will be negotiated but will not exceed 5% per year. Actual expenses will be based on bill rates and services rendered.
The Fiscal Year 2026-27 Proposed Budget includes appropriations in the Water Operating Fund for these services. There is no impact to the General Fund.
BACKGROUND & ANALYSIS: The U.S. Environmental Protection Agency’s (USEPA) 2024 Lead and Copper Rule Improvements (LCRI) expanded federal requirements to better identify, monitor, and reduce lead exposure in drinking water. Under the LCRI, the City is required to develop a comprehensive baseline service line inventory by November 1, 2027, and complete lead monitoring in elementary schools and childcare facilities by 2032. In support of these requirements, the City 284
must continue updating and refining its lead service line inventory, validate and certify non-lead service lines, and conduct lead sampling in schools and childcare facilities.
On March 9, 2026, the City requested competitive bids for the LCRI services. Over 370 vendors were notified through PlanetBids. The request for services was based on the ability to:
Perform statistical analysis using USEPA-approved methods to validate lead service line inventories.
Certify non-lead service lines.
Perform lead monitoring in schools and childcare facilities.
Develop lead educational outreach materials for schools and childcare facilities.
On May 1, 2026, only one proposal was received for Bid No. 1981 for the Lead and Copper Rule Improvements Services, which was West Yost & Associates, Inc. The company’s staff is reliable and knowledgeable with the City of Ontario’s potable water system and USEPA’s regulations and policies on the Lead and Copper Rules. Staff recommends to award the Professional Services Agreement to West Yost & Associates, Inc.
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BB&K (2024) 1 AGREEMENT FOR PROFESSIONAL SERVICES
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PAUL S. LEON
MAYOR
ALAN D. WAPNER
MAYOR PRO TEM
JIM W. BOWMAN
DEBRA PORADA
DAISY MACIAS
COUNCIL MEMBERS
SHEILA MAUTZ
CITY CLERK
JAMES R. MILHISER
CITY TREASURER
SCOTT OCHOA
CITY MANAGER
CITY OF ONTARIO
PROFESSIONAL SERVICES AGREEMENT
1. PARTIES AND DATE.
This Agreement is made and entered as of ____________, by and between the City of Ontario, a municipal corporation organized under the laws of the State of California with its principal place of business at 303 East “B” Street, Ontario, California 91764-4196, County of San Bernardino, State of California ("City") and West Yost Associates, Inc., a Corporation, with its principal place of business at 2020 Research Park Drive, Suite 100, Davis, California 95618 ("Consultant"). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties."
2. RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing statistical analysis and validation of lead service line inventories and lead monitoring in schools and childcare facilities services to public clients, is licensed in the State of California, and is familiar with the plans of City.
2.2 Project.
City desires to engage Consultant to render such professional services for the Lead and Copper Rule Improvement (LCRI) project ("Project") as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional statistical analysis and validation of lead service line inventories and lead monitoring in schools and childcare facilities consulting services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable 286
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local, state and federal laws, rules and regulations.
3.1.2 Term. The term of this Agreement shall be from July 1, 2026 to June 30, 2029, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than two additional one-year terms.
Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services.
3.2 Compensation.
3.2.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall not exceed Two Hundred Fifty Thousand ($250,000) without written approval of the City Council or City Manager, as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
3.2.2 Payment of Compensation. Consultant shall submit to City a monthly invoice which indicates work completed and hours of Services rendered by Consultant. The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice. City shall, within 30 days of receiving such invoice, review the invoice and pay all non-disputed and approved charges. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein. Payment shall not constitute acceptance of any Services completed by Consultant. The making of final payment shall not constitute a waiver of any claims by the City for any reason whatsoever.
3.2.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City, or included in Exhibit "C" of this Agreement.
3.2.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City.
3.2.5 Automated Clearing House (“ACH”) payments. It is the City’s policy to pay its consultant invoices via electronic fund transfers through the ACH network. All payments due and owing pursuant to a properly issued and correct invoice or under this Agreement shall be made through electronic ACH transfers, unless otherwise agreed upon by both Parties in writing. Consultant shall provide the City with ACH payment details whereby the City shall initiate the ACH transfers to Consultant in the amount required pursuant to a properly issued and correct invoice or under this Agreement. Each Party shall undertake any and all required actions and execute any required documents, instruments, or agreements required to effectuate the requirements of this Section. In the event the City erroneously deposits funds into an account, or otherwise deposits funds to which Consultant is not entitled: (1) Consultant shall immediately notify the City and the financial institution; (2) Consultant shall not withdraw any of the funds which were erroneously deposited or to which Consultant is not entitled; and (3) Consultant authorizes both the City and financial institution to take all actions necessary to correct the error and return to the City all funds erroneously deposited or to which Consultant is not entitled. 287
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3.3 Responsibilities of Consultant.
3.3.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Any personnel performing the Services on behalf of Consultant shall not be employees of City and shall at all times be under Consultant's exclusive direction and control. Neither City, or any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultants officers, employees or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance.
3.3.2 Schedule of Services. Consultant shall perform the Services in a prompt and timely manner and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services expeditiously. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.
3.3.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.
3.3.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. The key personnel for performance of this Agreement are as follows: Chuck Greely, P.E., Director of Operations/Principal-inCharge and Alex Bucher, P.E., Project Manager.
3.3.5 City's Representative. The City hereby designates Joline Neal, Water Quality and Production Control Manager, or her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Services or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Scope of Services or change the Consultant's total compensation subject to the provisions contained in this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee.
3.3.6 Consultant's Representative. Consultant hereby designates Alex Bucher, P.E., Project Manager, or his designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.
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3.3.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times.
3.3.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California.
Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its subconsultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.
3.3.9 Period of Performance.
3.3.9.1 Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”). Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” or “B” attached hereto, or which may be separately agreed upon in writing by the City and Consultant (“Performance Milestones”). Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Performance Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage.
3.3.9.2 Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects a Party’s performance and is one or more of the following: (1) Acts of God or other natural disasters; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); (4) strikes and other organized labor action occurring at the site and the effects thereof on the services, only to the extent such strikes and other organized labor action are beyond the control of Consultant and its subcontractors, and to the extent the effects thereof cannot be avoided by use of replacement workers; and (5) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of a public agency applicable to the services and Agreement.
3.3.9.3 Should a Force Majeure Event occur, the non-performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Force Majeure Events and/or delays, regardless of the Party responsible 289
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for the delay, shall not entitle Consultant to any additional compensation. Notwithstanding the foregoing in this section, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement.
3.3.10 Laws and Regulations; Employee/Labor Certification.
3.3.10.1 Compliance with Laws. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement. All violations of such laws and regulations shall be grounds for the City to terminate the Agreement for cause.
3.3.10.2 Employment Eligibility; Consultant. Consultant certifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time and shall require all subconsultants and sub-subconsultants to comply with the same. Consultant certifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the term of the Agreement.
3.3.10.3 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.
3.3.10.4 Air Quality. To the extent applicable, Consultant must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the South Coast Air Quality Management District (SCAQMD) and/or California Air Resources Board (CARB). Consultant shall indemnify City against any fines or penalties imposed by SCAQMD, CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Consultant, its subconsultants, or others for whom Consultant is responsible under its indemnity obligations provided for in this Agreement.
3.3.10.5 Water Quality Management and Compliance. Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services including, without limitation, all applicable provisions of the City’s ordinances regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251, et seq.); the California Porter-Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority. Consultant must additionally comply with the lawful requirements of the City, and any other municipality, drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regulating water quality and storm water discharges. City may seek damages from Consultant for delay in completing the Services caused by Consultant’s failure to comply with the laws, regulations and policies described in this Section, or any other relevant water quality law, regulation, or policy. 290
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3.3.10.6 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed.
3.3.11 Insurance.
3.3.11.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause.
3.3.11.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so. (A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office "occurrence" form CG 00 01, or the exact equivalent, with limits of not less than $2,000,000 per occurrence and no less than $4,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross-liability); (3) products/completed operations liability; or (4) containing any other exclusion(s) contrary to the terms or purposes of this Agreement.
(B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 00 01 covering "Any Auto" (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities with limits of not less than $2,000,000 combined limit for each occurrence. (C) Workers' Compensation: Workers' Compensation Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease.
(D) Professional Liability (Errors & Omissions): Professional Liability insurance or Errors & Omissions insurance appropriate to Consultant’s profession with limits of not less than $2,000,000. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least five (5) years from termination or expiration of this Agreement.
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(E) If umbrella or excess liability coverage is used to meet any required limit(s) specified herein, the Contractor shall provide a “follow form” endorsement satisfactory to the City indicating that such coverage is subject to the same terms and conditions as the underlying liability policy.
3.3.11.3 Insurance Endorsements. Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
(A) Commercial General Liability: (1) Additional Insured: The City, its officials, officers, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement. Additional Insured Endorsements shall not (1) be restricted to "ongoing operations"; (2) exclude "contractual liability"; (3) restrict coverage to "sole" liability of Consultant; or (4) contain any other exclusions contrary to the terms or purposes of this Agreement. For all policies of Commercial General Liability insurance, Consultant shall provide endorsements in the form of ISO CG 20 10 10 01 and 20 37 10 01 (or endorsements providing the exact same coverage) to effectuate this requirement. (2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Automobile Liability: (1) Additional Insured: The City, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Vendor or for which the Vendor is responsible. (2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (C) Professional Liability (Errors & Omissions): (1) Cancellation:
Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for nonpayment of premium. (2) This insurance shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and include a provision establishing the insurer’s duty to defend. (D) Workers' Compensation: (1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the City, its officials, officers, employees, agents, and volunteers.
3.3.11.4 Primary and Non-Contributing Insurance. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.
3.3.11.5 Waiver of Subrogation. All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants. 292
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3.3.11.6 Deductibles and Self-Insured Retentions. Any deductible or self-insured retention must be approved in writing by the City and shall protect the City, its officials, officers, employees, agents, and volunteers in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.
3.3.11.7 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.
3.3.11.8 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
3.3.11.9 Enforcement of Agreement Provisions (non estoppel). Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder.
3.3.11.10 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this Section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance.
3.3.11.11 Additional Insurance Provisions
(A) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(B) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. (C) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. 293
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(D) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement. (E) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.
(F) Consultant shall report to the City, in addition to Consultant’s insurer, any and all insurance claims submitted by Consultant in connection with the Services under this Agreement.
3.3.11.12 Insurance for Subconsultants. Consultant shall include all subconsultants engaged in any work for Consultant relating to this Agreement as additional insureds under the Consultant's policies, or the Consultant shall be responsible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City, its officials, officers, employees, agents, and volunteers as additional insureds to the subconsultant's policies. All policies of Commercial General Liability insurance provided by Consultant’s subconsultants performing work relating to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers as additional insureds using endorsement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Consultant shall not allow any subconsultant to commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subconsultant’s compliance with all insurance requirements under this Agreement, to the extent applicable. The Consultant shall provide satisfactory evidence of compliance with this section upon request of the City.
3.4 Labor Code Requirements.
3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law.
Consultant shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
3.4.2 Registration/DIR Compliance. If the Services are being performed on a public works project of over $25,000 when the project is for construction, alteration, demolition, installation, or repair work, or a public works project of over $15,000 when the project is for maintenance work, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and 294
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all subconsultants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants.
3.4.3 Compliance Monitoring. This Project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR. Any stop orders issued by the DIR against Consultant or any subconsultant that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the DIR against Consultant or any subconsultant.
3.4.4 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.
3.5 Termination of Agreement.
3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those Services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. The rights and remedies of the City provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law, equity or under this Agreement.
3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.
3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.
3.6 Indemnification.
3.6.1 To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s Services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the City. Consultant's 295
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obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.
3.6.2 If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.
3.7 General Provisions.
3.7.1 Accounting Records. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
3.7.2 Independent Contractors and Subcontracting.
3.7.2.1 Use of Consultants. Consultant is aware of statutory and case law regarding classification of workers as independent contractors, including California Labor Code Section 2750.3 and Dynamex Operations West, Inc. v. Superior Court, 4 Cal. 5th 903 (2018). To ensure that Consultant is in compliance with the California Labor Code, Consultant shall only utilize its employees to provide the Services. Consultant may not provide the services through any independent contractor, subcontractor or subconsultant (“Subcontractor(s)”) unless approved by the City as set forth in Section
3.7.2.2 below. Consultant represents and warrants that all personnel who perform the Services on Consultant’s behalf are Consultant’s employees, and that Consultant complies with all applicable laws, rules and regulations governing its employees, including, but not limited to, the California Labor Code, Unemployment Insurance Code and all applicable Industrial Welfare Commission Wage Orders.
3.7.2.2 Prior Approval Required. Consultant shall not use any Subcontractor to provide the Services, or any portion of the work required by this Agreement, without prior written approval of City. In the event that City authorizes Consultant to use a Subcontractor, Consultant shall enter into a written agreement with the Subcontractor, which must include all provisions of the Agreement, including a restriction on the Subcontractor’s use of further independent contractors, subcontractors or subconsultants without the City’s prior written consent.
3.7.3 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:
Consultant: West Yost & Associates, Inc.
2020 Research Park Drive, Suite 100
Davis, CA 95618
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ATTN: Alex Bucher, P.E., Project Manager
City: City of Ontario
303 East “B” Street
Ontario, CA 91764
ATTN: Joline Neal, Water Quality and Production Control Manager
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
3.7.4 Ownership of Materials and Confidentiality.
3.7.4.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). All Documents & Data shall be and remain the property of City, and shall not be used in whole or in substantial part by Consultant on other projects without the City’s express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Consultant shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a minimum of fifteen (15) years following completion of the Project, and shall make copies available to City upon the payment of actual reasonable duplication costs. Before destroying the Documents & Data following this retention period, Consultant shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents.
3.7.4.2 Subconsultants. Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or its subconsultants, or those provided to Consultant by the City.
3.7.4.3 Right to Use. City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Project or another project, provided that any such use not within the purposes intended by this Agreement or on a project other than this Project without employing the services of Consultant shall be at City’s sole risk. If City uses or reuses the Documents & Data on any project other than this Project, it shall remove the Consultant’s seal from the Documents & Data and indemnify and hold harmless Consultant and its officers, directors, agents and employees from claims arising out of the negligent use or re-use of the Documents & Data on such 297
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other project. Consultant shall be responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provided to the City upon completion, suspension, abandonment or termination. Consultant shall not be responsible or liable for any revisions to the Documents & Data made by any party other than Consultant, a party for whom the Consultant is legally responsible or liable, or anyone approved by the Consultant.
3.7.4.4 Indemnification. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Project by City of the Documents & Data, including any method, process, product, or concept specified or depicted.
3.7.4.5 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.
3.7.4.6 Confidential Information. The City shall refrain from releasing Consultant’s proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary Information. Consultant shall have five (5) working days after receipt of the release notice to give City written notice of Consultant's objection to the City's release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney’s fees) arising out of a legal action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of an objection notice unless either: (1) Consultant fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non-appealable order by a court of competent jurisdiction requires that City release such information.
3.7.5 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.
3.7.6 Entire Agreement. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements.
3.7.7 Attorneys’ Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorneys’ fees and all costs of such action.
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3.7.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in San Bernardino County. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Consultant must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Consultant. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Consultant shall be barred from bringing and maintaining a valid lawsuit against the City.
3.7.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.
3.7.10 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project.
3.7.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.
3.7.12 Assignment or Transfer. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Consultant shall not subcontract any portion of the Services required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
3.7.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.
3.7.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.7.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.
3.7.16 No Third-Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.
3.7.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue 299
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in full force and effect.
3.7.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subconsultants to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.7.19 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.
3.7.20 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
3.7.21 Survival. All rights and obligations hereunder that by their nature are to continue after any expiration or termination of this Agreement, including, but not limited to, the indemnification obligations, shall survive any such expiration or termination.
SIGNATURES ON NEXT PAGE
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SIGNATURE PAGE TO PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF ONTARIO AND
WEST YOST & ASSOCIATES, INC.
IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written.
CITY OF ONTARIO WEST YOST & ASSOCIATES, INC.
By:
Its:
Printed Name:
By:
Its:
Printed Name:
Approved By:
Scott Ochoa
City Manager
Approved as to Form:
__________________________________
___
Best Best & Krieger LLP
City Attorney
Attested By:
City Clerk
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EXHIBIT "A"
SCOPE OF SERVICES
Section 1: Applicability
The US Environmental Protection Agency (USEPA) published the Lead and Copper Rule Improvements (LCRI) on October 30, 2024. Under the LCRI, the City must perform the following:
• Submit a baseline service line inventory by November 1, 2027. • Validate and certify non-lead water service lines.
• Monitor lead in childcare facilities and schools by 2032. • Identify childcare facilities (licensed or home-based). • Provide annual outreach materials on lead exposure and risk to schools and childcare facilities.
Section 2: Background Information
2.1 Lead Service Line Inventory (LSLI) Information
The City of Ontario (City) owns and operates a potable water distribution system with over 42,000 service connections and responsibly delivers high-quality drinking water to over 185,000 Ontario residents.
Potable water service lines are a shared responsibility between the City and the property owner. The City maintains responsibility for the public side, from the potable water main to the meter. The property owner retains responsibility for the private side of the property beyond the meter to the dwelling’s foundation.
On October 16, 2024, the City submitted its initial lead service line inventory as required by the Lead and Copper Rule Revisions. The City used building records and improvement projects to determine the material of the water service lines. Where little to no information was available, the Ontario Municipal Utilities Company (OMUC) investigated and classified the materials used in the water service lines.
OMUC crews performed the following:
• Used hand tools to excavate the area in and around the water meter box. • Operated excavator trucks to clear out large debris from the meter box. • Performed scratch tests on the pipe to determine the pipe material. • Documented pipe material with photos.
• Recorded pipe material at the water meter box and the nearest spigot or hose bib.
During the initial LSLI, the City did not identify galvanized requiring replacement (GRR) lines or unknowns. Additionally, the City compiled a database of its Standard Drawings, Tract Maps, Design Guidelines and Specifications, and Materials List. The City maintains and continues to update its LSLI through a Geographical Information System (GIS).
2.2 Childcare Facilities
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There are approximately 37 licensed childcare facilities in Ontario (Table 1). Information was obtained through the City’s Business License Department. However, this list does not include home-based childcare facilities, and it may not include new facilities.
Table 1: Childcare facilities in Ontario
No. Childcare Facility Name Physical Location
1 Bright Star Montessori Preschool 965 East 6th Street
Ontario, CA 91764
2 Archibald Ranch Christian Preschool 13344 South Archibald Avenue Ontario, CA 91761
3 Creative Kids Preschool 1161 East Riverside Drive
Ontario, CA 91761
4 MA of Ontario Early Learning Center 1205 North Baker Avenue Ontario, CA 91764
5 OMSD/Bon View Elementary School 2121 South Bon View Avenue Ontario, CA 91761
6 OMSD/Corona Elementary School 1140 North Corona Avenue Ontario, CA 91764
7 OMSD/El Camino Elementary School 1525 West 5th Street Ontario, CA 91762
8 OMSD/Haynes Elementary School 715 West Francis Street Ontario, CA 91762
9 OMSD/Lincoln Site 440 North Allyn Avenue
Ontario, CA 91764
10 OMSD/Sultana Elementary School 1845 South Sultana Avenue Ontario, CA 91761
11 Ontario Christian Preschool/Daycare 1907 South Euclid Avenue Ontario, CA 91762
12 Ontario-Montclair YMCA - Elderberry School Site 950 North Elderberry Avenue Ontario, CA 91762
13 Ontario-Montclair YMCA/Mtn View Child Care Site 2825 Walnut Street Ontario, CA 91761
14 Rancho Cucamonga YMCA - Ontario School Site 835 N. Center Avenue Ontario, CA 91762
15 SBCSS Live Oak State Preschool Bldg. C0-1
2547 E. Riverside Drive
Ontario, CA 91761
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No. Childcare Facility Name Physical Location
16 SBCSS-Levi Dickey State Preschool 2840 Parco Avenue
Ontario, CA 91761
17 Wee Care Learning Center 3876 Lytle Creek Loop
Ontario, CA 91761
18 Campus Kids 1102 West Phillips Street
Ontario, CA 91762
19 Easter Seals Child Development Center 1801 East 6th Street Ontario, CA 91764
20 Easter Seals Child Development Center-Ontario 2999 South Haven Avenue Ontario, CA 91761
21 KinderCare Learning Center 2140 South Euclid Avenue
Ontario, CA 91762
22 Mount Zion Christian School 224-A West California Street Ontario, CA 91762
23 PSD/Ontario Head Start 555 West Maple Avenue
Ontario, CA 91762
24 Bright Star Montessori Preschool 965 East 6th Street Ontario, CA 91764
25 Redeemer Lutheran Preschool 920 West 6th Street
Ontario, CA 91762
26 Children's Montessori School 328 West Phillips Street Ontario, CA 91762
27 Heavenly Care 1030a E Riverside Drive
Ontario, CA 91761
28 Kid's Club 1825 N. Vineyard Avenue
Ontario, CA 91764
29 Lil’ Blue Heartwood Preschool 2460 South Euclid Avenue Ontario, CA 91762
30 OMSD/Del Norte Elementary School 850 North Del Norte Avenue Ontario, CA 91764
31 OMSD/Mariposa Elementary School 1605 East D Street
Ontario, CA 91764
32 Ontario-Montclair YMCA-Creek View Site 3742 Lytle Creek North Loop Ontario, CA 91761
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No. Childcare Facility Name Physical Location
33 Sunrise Children's Center 2049 East Riverside Drive
Ontario, CA 91761
34 Truth Preschool Academy 602 North Virginia Avenue
Ontario, CA 91764
35 OMSD/Hawthorne Elementary School 705 West Hawthorne Street Ontario, CA 91762
36 Ontario – Christian Academy Learning Institute 1336 North Baker Avenue Ontario, CA 91764
37 PSD/Westminster HeadStart 720 North Sultana Ave
Ontario, CA 91764
Since January 1, 2021, the following elementary schools have been monitored under California’s Assembly Bill (AB) 2370 and reported lead sampling results to the State Water Resources Control Board’s (SWRCB’s) Water Quality Management (WQM) database. • ONTARIO-MONTCLAIR YMCA - ELDERBERRY SCHOOL SITE
• REDEEMER LUTHERAN PRESCHOOL
• CAMPUS KIDS
• KID'S CLUB
• ONTARIO CHRISTIAN PRESCHOOL/DAY CARE
• ONTARIO-MONTCLAIR YMCA/MTN VIEW CHILD CARE SITE
• PSD/ONTARIO HEAD START
• KINDERCARE LEARNING CENTER
• PSD/WESTMINSTER HEAD START
• SBCSS LEVI DICKEY STATE PRESCHOOL
• OMSD/CORONA ELEMENTARY SCHOOL
• WEE CARE LEARNING CENTER
• OMSD/EL CAMINO ELEMENTARY SCHOOL
• EASTER SEALS CHILD DEVELOPMENT CENTER – ONTARIO
• EASTER SEALS CHILD DEVELOPMENT CENTER
• MAOF ONTARIO EARLY LEARNING CENTER
• OMSD/HAYNES ELEMENTARY SCHOOL
• OMSD/SULTANA ELEMENTARY SCHOOL
• CREATIVE KIDS PRESCHOOL
• SUNRISE CHILDREN'S CENTER
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• BRIGHT STAR MONTESSORI PRESCHOOL
• CHILDREN'S MONTESSORI SCHOOL
• ONTARIO-MONTCLAIR YMCA-CREEK VIEW SITE
• ONTARIO-MONTCLAIR YMCA RANCH VIEW
• ONTARIO CHRISTIAN ACADEMY LEARNING INSTITUTE
• LIL' BLUE HEARTWOOD PRESCHOOL
• OMSD/HAWTHORNE ELEMENTARY SCHOOL
2.3 Elementary Schools
There are 32 elementary schools (public and private) within the City’s water service area (Table 2). It is unknown if the schools have retested for lead since January 1, 2021.
Table 2: Elementary Schools in Ontario
No. School Name Physical Location School District Name
1 Levi H. Dickey Elementary 2840 Parco Avenue
Ontario, CA 91761 Chino Valley Unified
2 Liberty Elementary 2730 South Bon View Avenue
Ontario, CA 91761 Chino Valley Unified
3 Ontario Center 835 North Center Avenue
Ontario, CA 91764
Cucamonga
Elementary
4 Creek View Elementary 3742 Lytle Creek North Loop
Ontario, CA 91761
Mountain View
Elementary
5 Mountain View Elementary 2825 Walnut Street
Ontario, CA 91761
Mountain View
Elementary
6 New Haven 3998 South Turner Avenue
Ontario, CA 91761
Mountain View
Elementary
7 Park View Elementary 4860 South Celebration Avenue
Ontario, CA 91761
Mountain View
Elementary
8 Ranch View Elementary 3300 Old Archibald Road
Ontario, CA 91761
Mountain View
Elementary
9 Arroyo Elementary 1700 East Seventh Street
Ontario, CA 91764 Ontario-Montclair
10 Berlyn Elementary 1320 North Berlyn Avenue
Ontario, CA 91764 Ontario-Montclair
11 Bon View Elementary 2121 South Bon View Avenue
Ontario, CA 91761 Ontario-Montclair
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No. School Name Physical Location School District Name
12 Buena Vista Arts-Integrated 5685 San Bernardino Street Montclair, CA 91763 Ontario-Montclair
13 Central Language Academy 415 East “G” Street
Ontario, CA 91764 Ontario-Montclair
14 Corona Elementary 1140 North Corona Avenue
Ontario, CA 91764 Ontario-Montclair
15 Del Norte Elementary 850 Del Norte Avenue
Ontario, CA 91764 Ontario-Montclair
16 Edison Elementary 515 East Sixth Street
Ontario, CA 91764 Ontario-Montclair
17 El Camino Elementary 1525 West Fifth Street
Ontario, CA 91762 Ontario-Montclair
18 Elderberry Elementary 950 North Elderberry Avenue
Ontario, CA 91762 Ontario-Montclair
19 Euclid Elementary 1120 South Euclid Avenue
Ontario, CA 91762 Ontario-Montclair
20 Hawthorne Elementary 705 West Hawthorne Street
Ontario, CA 91761 Ontario-Montclair
21 Kingsley Elementary 5625 Kingsley Street
Montclair, CA 91763 Ontario-Montclair
22 Lincoln Elementary 440 North Allyn Avenue
Ontario, CA 91764 Ontario-Montclair
23 Mariposa Elementary 1605 East “D” Street
Ontario, CA 91764 Ontario-Montclair
24 Mission Elementary 5555 Howard Street
Ontario, CA 91762 Ontario-Montclair
25 Ontario Christian Elementary 1907 South Euclid Avenue Ontario, CA 91762 Ontario-Montclair
26 Richard Haynes Elementary 715 West Francis Street
Ontario, CA 91764 Ontario-Montclair
27 Robert Hardy Center 1515 South Bon View Avenue
Ontario, CA 91761 Ontario-Montclair
28 Sultana Elementary 1845 South Sultana Avenue
Ontario, CA 91761 Ontario-Montclair
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No. School Name Physical Location School District Name
29 Vineyard Elementary 1500 East Sixth Street
Ontario, CA 91764 Ontario-Montclair
30 Vista Grande Elementary 1390 West Francis Street
Ontario, CA 91762 Ontario-Montclair
31 San Antonio Christian School 1722 East Eighth Street Ontario, CA 91762 Private
32 St. George 322 West “D” Street
Ontario, CA 91762 Private
2.3.1 Schools Exempt from Lead Monitoring
• In 2019, the Ontario Center upgraded its plumbing system and was exempt from performing California’s AB 746 lead sampling requirement. This was approved by the State Water Board in 2019.
• Park View Elementary was constructed after the LCRI 2014 lead-free plumbing requirement and opened on August 1, 2022.
• New Haven Elementary was constructed in 2024, after the LCRI 2014 lead-free plumbing requirement, and it is expected to open in August 2026.
Section 3: General Requirements
3.1 Basic Services
Consultant agrees to perform all the necessary professional and any other necessary engineering services mutually agreeable to the parties for the Project in a timely and professional manner, consistent with the standards of the profession, including those provided for herein.
3.2 Exclusions from Basic Services
The following services will be excluded from the basic services listed as “N/A” or “NOT APPLICABLE”.
3.3 Communication with the City
Consultant will participate in consultations and conferences with authorized representatives of the City and/or other local, regional, or State agencies concerned with the Project, which may be necessary for the completion of the Project or the development of documents in accordance with the applicable standards and requirements of law and the City. Such consultations and conferences will continue throughout the Project's planning and development. Consultant will take direction only from the City’s Representatives, or any other representative specifically designated by the City for this Project.
3.3.1 Biweekly Project Check-ins
Consultant will provide a minimum of one brief biweekly project update via telephone call or online meeting to the City’s Project Manager and follow up the telephone call or online meeting with a brief email 308
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to summarize the discussion. The biweekly check-in will include: current project status; tasks or items completed since the last project update; tasks and items expected to be completed in the coming weeks; any issues that may affect project status; and any action items for the Consultant and City.
3.3.2 Meeting Agendas and Minutes with Action Items
Agendas with attachments will be sent at least one (1) full business day prior to the date of the meeting.
Meeting minutes (draft and final) with action items will be sent within three (3) business days after all Project meetings, including meetings with the City or any other parties, and after all Project communications regarding changes in project status.
3.3.3 Monthly Billings
Invoices will include, at a minimum, the number of hours budgeted for each task or sub-task, the number of hours spent during the month, and the cumulative hours for the project. In addition, the monthly invoices will identify labor, indirect, other project-related costs incurred during the month, and a brief description of the activities. The consultant will provide the Project Manager with one electronic copy in PDF format.
3.3.4 Monthly Billing Status Reports
A Monthly Billing Status Report will be submitted with the Monthly Billing Invoice, including a summary of completed work and a review of work status relative to budget and schedule. Any divergence between work completed, budget expended, and the schedule needs to be specifically explained and addressed to avoid future budget shortfalls and schedule delays.
3.3.5 Updated Project Schedule
The Project schedule will be updated monthly or whenever there is an expected change to the deliverables schedules and will address any deviation from the schedule, if any. Updated project schedules will be sent with the appropriate biweekly check-in.
3.3.6 Updated Project Budget
The Project budget (including the itemized cost estimate) will be updated whenever changes are expected to significantly impact the estimated Project budget, and at a minimum upon completion of each task.
3.3.7 Kickoff Meeting
Consultant will organize, prepare, and facilitate the Project Kickoff Meeting. The kickoff meeting will include an agenda, a review of the project scope and schedule, the establishment of project communications procedures, the definition of project deliverables, and a meeting schedule.
3.3.8 Decision Log
Consultant will maintain a decision log in order to record the decisions made by the project team. The decision log will contain all decisions, including those made during the technical workshops, project meetings, telephone conversations, and emails. Decision Log, at a minimum, will include the following information: item number, date, item action description, decision made, action taken, and notes. 309
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3.3.9 Format of Deliverables
Consultant will submit all original documents in one or more of the following formats, as directed by the City: MS Word, MS Excel, MS PowerPoint, ArcGIS.
Section 4: Project Tasks
The consultant is responsible for providing the necessary resources and equipment to successfully complete the Project. These include, but are not limited to, labor, material, kits, vehicles, equipment, and qualified and certified staff trained to perform the following Project tasks.
Task 1: LSLI Validation
Objective: The consultant shall validate the City’s current LSLI (>42,000 service connections) through an approved USEPA statistical model and certify non-lead for state submission. Where field inspection is required, the consultant shall provide field support to identify and confirm service line material on the public and/or private side using USEPA-approved methods.
Task 2: Lead Sampling
Objectives:
• Coordination efforts to monitor lead in childcare facilities and elementary schools. • Perform lead monitoring at childcare facilities and elementary schools, following regulatory sampling requirements specified in the LCRI and California’s AB 2370 for licensed childcare facilities. Provide the City with sampling documentation, such as a sampling plan. For licensed childcare facilities, photos and LIC 9275 and 9276 forms (PIN 21-21.1-CCP) are required under AB 2370.
• Coordinate with a certified California Environmental Laboratory Accreditation Program (ELAP) laboratory for lead analysis.
• Provide the City with a laboratory report in electronic format. The laboratory report must be in a format that includes the following, but not limited to:
o Level II quality control
o Chain of custody
o Results with sample identification and descriptions
o Documentation of results uploaded into the SWRCB’s reporting systems. • Identify home-based childcare facilities per SWRCB guidance. The identification includes additional licensed childcare facilities not listed in Table 1. Coordinate sampling efforts to monitor lead at these facilities.
• Document non-responsive communication for childcare facilities and elementary schools. • When requested by secondary schools, provide information about the sampling process and/or monitor for lead.
Task 3: Public Outreach Material
The consultant shall develop educational materials for delivery to schools and childcare facilities.
Information must include the purpose and requirements of the rule through summaries and infographics, 310
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sampling processes, USEPA’s 3T’s guidance, the effects of lead, and how to minimize lead exposure.
Task 4: Additional Work
Consultant is encouraged in its proposal to identify any additional work that is not specified in this Scope of Work that would be, in its opinion, necessary to complete the project as defined herein. Consultant may propose additional services that, in its opinion, will improve the project's efficiency and quality. If identified, the additional work or services must be included in the proposal as optional services in the Consultant’s Fee Schedule. Any optional services proposed will be completed only with written approval from OMUC.
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EXHIBIT "B"
SCHEDULE OF SERVICES
The Consultant shall provide program management to support coordination, scheduling, and communication throughout the LCRI Project and for all task items identified below, including communication with the City, tracking progress, and ensuring tasks are completed in a timely, organized, and efficient manner.
Task 1: LSLI Validation
The Consultant shall validate the City’s lead service line inventory and certify non-lead for state submission by November 1, 2027.
Task 2: Lead Sampling
The Consultant shall perform this service as required by USEPA’s LCRI requirements and must complete this by January 1, 2032.
Task 3: Public Outreach Material
The Consultant shall develop lead communication tools and educational outreach materials for childcare facilities and schools by November 1, 2027.
Task 4: Additional Work
Services shall be performed on an as-needed basis and only used in circumstances needed to support the validation of the City’s lead service line inventory and lead monitoring in childcare facilities and schools.
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EXHIBIT "C"
COMPENSATION
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Department: Public Works
Prepared By: Lance Verdugo
Staff Member Presenting: Tito Haes, Executive
Director Public Works
Reviewed By: Jacqueline Leon
Approved By:
Submitted To: Council/OHA
Approved: _______________________________
Continued To: ___________________________
Denied: __________________________________
Item No: 13
SUBJECT: AN AMENDMENT TO THE MAINTENANCE SERVICES AGREEMENT WITH WESTERN
ALLIED CORPORATION FOR HVAC MAINTENANCE AND REPAIR SERVICES AT
VARIOUS CITY FACILITIES
CITY OF ONTARIO
Agenda Report
June 16, 2026
SECTION:
CONSENT CALENDAR
RECOMMENDATION: That the City Council authorize the City Manager, or designee, to execute Amendment No. 5 to the Maintenance Services Agreement with Western Allied Corporation of Santa Fe Springs, California, for HVAC (Heating, Ventilation, and Air Conditioning) maintenance and repair services at various City facilities in the amount of $765,000, for a total-not-to-exceed contract amount of $4,153,000, and extend the agreement for an additional one-year term.
THE FOLLOWING COUNCIL GOALS ARE BEING ACHIEVED:
Operate in a Businesslike Manner
FISCAL IMPACT: The recommended Amendment No. 5 is in the amount of $765,000 for a total not-toexceed contract amount of $4,153,000 for an additional one-year term. The FY 2026-27 Proposed Budget includes appropriations in the Facilities Maintenance Fund for HVAC maintenance and repair services.
BACKGROUND & ANALYSIS: On December 16, 2025, Amendment No. 4 to the Maintenance Services Agreement with Western Allied Corporation for HVAC maintenance and repair services was executed to increase compensation by $628,000 for a total not-to-exceed contract amount of $3,388,000 due to the replacement of two HVAC units at the Ontario Police Department.
The City currently operates HVAC units at multiple facilities, all of which require scheduled preventive maintenance and repairs to ensure proper performance, reliability, and compliance with current standards. Continued maintenance services are necessary to prevent equipment failures, minimize downtime, and extend the lifespan of existing systems.
The Municipal Services Department is currently updating its citywide HVAC operations program.
Extending the current agreement will ensure continued maintenance and repair services without disruption while the City prepares and completes a competitive bidding process for future services.
Staff recommends approving Amendment No. 5 to maintain continued HVAC operations at various City facilities.
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PAUL S. LEON
MAYOR
ALAN D. WAPNER
MAYOR PRO TEM
JIM W. BOWMAN
DEBRA PORADA
DAISY MACIAS
COUNCIL MEMBERS
SHEILA MAUTZ
CITY CLERK
JAMES R. MILHISER
CITY TREASURER
SCOTT OCHOA
CITY MANAGER
AMENDMENT NO. 5 TO THE MAINTENANCE SERVICES AGREEMENT
BETWEEN THE CITY OF ONTARIO AND
WESTERN ALLIED CORPORATION
1. Parties and Date.
This Amendment No. 5 to the Agreement (as defined herein) is made and entered as of ____________, by and between the City of Ontario (“City”) and Western Allied Corporation, a Corporation. City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties.”
2. Recitals.
2.1 Agreement. The City and Contractor have entered into an agreement entitled “Maintenance Services Agreement” dated June 15, 2021 (“Agreement”).
2.2 Amendment Purpose. The City and Contractor desire to amend the Agreement to increase compensation amount by Seven Hundred Sixty-Five Thousand Dollars with Zero cents ($765,000) for a total not-to-exceed contract amount of Four Million One Hundred Fifty-Three Thousand Dollars with Zero cents ($4,153,000) and extend the contract for an additional one-year term. The Parties have heretofore entered into that Amendment No. 4 dated December 16, 2025.
2.3 Amendment Authority. This Amendment No. 5 is authorized pursuant to Section
3.1.2 of the Agreement.
3. Terms.
3.1 Amendment. Section 3.1.2 and Section 3.2.1 of the Agreement is hereby amended in its entirety to read as follows:
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""3.1.2 Term. The term of this Agreement shall be from July 1, 2026, to June 30, 2027, unless earlier terminated as provided herein. Contractor shall complete the Services within the term of this Agreement and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services."
“3.2.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “A” attached hereto and incorporated herein by reference. The total compensation shall not exceed Four Million One Hundred Fifty-Three Thousand Dollars with Zero cents ($4,153,000) without written approval of City Manager. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.”
Exhibit C is hereby deleted in its entirety and replaced with Attachment A attached hereto and incorporated herein by reference.
3.2 Continuing Effect of Agreement. Except as amended by this Amendment No. 5, all other provisions of the Agreement remain in full force and effect and shall govern the actions of the parties under this Amendment No. 5. From and after the date of this Amendment No. 5, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement as amended by this Amendment No. 5.
3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 5.
3.4 Severability. If any portion of this Amendment No. 5 is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.5 Integration. This Amendment represents the entirety of the Parties’ understanding relating to the subject of this Amendment, including written or verbal communications between the Parties, which shall have no relevance unless expressly incorporated herein. This is an integrated amendment.
[SIGNATURES ON FOLLOWING PAGE]
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SIGNATURE PAGE FOR AMENDMENT NO. 5 TO THE MAINTENANCE SERVICES
AGREEMENT BETWEEN THE CITY OF ONTARIO
AND WESTERN ALLIED CORPORATION
IN WITNESS WHEREOF, the Parties have entered into this Amendment No. 5 as of the day and year first above written.
CITY OF ONTARIO WESTERN ALLIED CORPORATION
By:
Its:
Printed Name:
By:
Its:
Printed Name:
Approved By:
Scott Ochoa
City Manager
Approved as to Form:
_____________________________________
Best Best & Krieger LLP
City Attorney
Attested By:
City Clerk
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Attachment A
(See Attachment)
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Bid Schedule
HVAC Maintenance and Repair
Fiscal Year 2026-2027
Description Sq. Ft. Monthly Cost Quarterly Cost Annual Cost Anthony Munoz Community Center
1240 West Fourth Street 17,844
$275 $825 $3,300
Armstrong Community Center
1265 South Palmetto Ave. 13,500
$212 $636 $2,544
Anthony Munoz IT POP
1240 West Fourth Street 700
$252 $756 $3,024
Booster Station
4251 E. Jurupa Street 1020
$94 $282 $1,128
Broadband Services
603 N. Euclid Ave 2500
$386 $1,158 $4,632
Broadband Creekside Park
3151 E. Riverside Drive 510
$180 $540 $2,160
C- Block Parking Structure
155 East C Street 69,000
$445 $1,335 $5,340
Chaffey Museum
217 S. Lemon 4,000
$94 $282 $1,128
City Hall
303 East "B" Street 53,206
$3,581 $10,743 $42,972
City Hall Annex
200 N. Cherry Avenue 38,696
$2,667 $8,001 $32,004
Civic Center Parking Structure
331 N. Sultana Avenue 276,420
$896 $2,688 $10,752
Community Improvement and CLC
208 W. Emporia Street 14,976
$179 $537 $2,148
Cucamonga Building (Maint. Shop)
1440 S. Cucamonga Avenue 12,000
$193 $579 $2,316
De Anza Community Center
1405 South Fern Avenue 23,683
$635 $1,905 $7,620
Dorothy Quesada Community Center
1010 South Bon View Avenue 18,154
$181 $543 $2,172
Downtown Mobility Hub
122 N. Vine 2535
$322 $966 $3,864
Homer Briggs Concession Stand 2099 S
Oaks Ave. 868
$98 $294 $1,176
Library (Ovitt)
215 "C" Street 65,000
$2,851 $8,553 $34,212
Museum
225 S. Euclid Avenue 20,000
$445 $1,335 $5,340
Museum (New Units)
225 S. Euclid Avenue N/A
$506 $1,518 $6,072
Off-Site Museum Storage
1333. S. Bon View 1,200
$678 $2,034 $8,136
Ontario Municipal Utilities
1425 S. Bon View Avenue 50,345
$739 $2,217 $8,868
OMUC Parks Added Equipment
1425 S. Bon View Avenue N/A
$255 $765 $3,060
OMUC Modular Building
1333 S. Bon View 5,019
$406 $1,218 $4,872
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Bid Schedule
HVAC Maintenance and Repair
Fiscal Year 2026-2027
OMUC Training Trailer
1425 S. Bon View 1428
$264 $792 $3,168
Ontario Town Square Bandstand
224 N. Euclid Avenue 340
$35 $105 $420
Police Department
2500 S. Archibald Avenue 167,135
$5,054 $15,162 $60,648
Police Officers Association
2558 S. Archibald Avenue 7500
$130 $390 $1,560
Police Substation Mills Mall
Ontario Mills Mall 1,000
$115 $345 $1,380
Ontario PD Substation
1140 W. Sixth St. (Parking Garage) 1000
$94 $282 $1,128
Police Heliport
Upland Cable Airport 7200
$111 $333 $1,332
Revenue/Public Works Admin.
1333 S. Bon View Avenue 10,000
$403 $1,209 $4,836
Senior Center
225 East "B" Street 13,964
$430 $1,290 $5,160
Toyota Arena IT Bunker
4000 Ontario Center 1400
$185 $558 $2,232
Veteran's Community Center
1305 E. "D" Street 2317
$94 $282 $1,128
Westwind Community Center
2425 E. Riverside Drive 26,260
$707 $2,121 $8,484
Fire Station 1 (New) Effective 12/25
381 N. Sultana 27,835
$1,129 $3,387 $13,548
FireStation1 (Existing) 425
East B Street 25,173
$134 $402 $1,608
Fire Administration
415 East "B" Street 10,300
$134 $402 $1,608
Fire Station 2
544 West Francis Street 6100
$90 $270 $1,080
Fire Station 3/Training Center
1408 E. Francis Street 9400
$143 $429 $1,716
Fire Station 4
1005 North Mountain Avenue 4500
$107 $321 $1,284
Fire Station 5
1530 East Fourth Street 4500
$127 $381 $1,524
Fire Station 6
2931 East Philadelphia Street 11,125
$107 $321 $1,284
Fire Station 7
4901 East Vanderbilt Street 10,850
$107 $321 $1,284
Fire Station 8
3429 East Shelby Street 11,125
$107 $321 $1,284
Fire Station 9
2661 Grand Park Street 10,476
$166 $498 $1,992
Fire Station 11 (Temp)
7721 Eucalyptus 4034
$374 $1,122 $4,488
Wells 37/39
4327 E. Guasti 1400
$87 $261 $1,044
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Bid Schedule
HVAC Maintenance and Repair
Fiscal Year 2026-2027
Well 45
665 East "E" Street 1300
$87 $261 $1,044
Well 46
1682 East 8th Street 2160
$87 $261 $1,044
Well 47
4265 East Consourse St 1700
$87 $261 $1,044
Well 44-IX
960 N. Cucamonga 5700
$87 $261 $1,044
Well 52
1234 E. 4th Street 1000
$87 $261 $1,044
CDA Ontario Booster Station
1495 S. Dupont 1020
$87 $261 $1,044
IT Cabinets Remote Sites
(6 Locations)
Countryside Phase II
2651 E. Chino Ave.
New Haven Cabinet #2
3294 E. Schaefer Ave.
Park Place Phase IIB, IIC
3096 E,. Parkview St.
Parkside
2661 E. Grand Park St.
Olive ansd Oleander
4159 S. Mill Creek Ave.
Rich Haven
3989 S. Sunrise Ave.
N/A
$517 $1,551 $6,204
Total $28,043 $84,129 $336,516
Labor and Vehicle Rates
Regular time per man-hour $169
Overtime per man-hour $253.50
Truck Charge $89
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Department: Public Works
Prepared By: Lance Verdugo
Staff Member Presenting: Tito Haes, Executive
Director Public Works
Reviewed By: Jacqueline Leon
Approved By:
Submitted To: Council/OHA
Approved: _______________________________
Continued To: ___________________________
Denied: __________________________________
Item No: 14
SUBJECT: AN AGREEMENT WITH CAL BUILDING SYSTEMS INC FOR FIRE SPRINKLER AND
KITCHEN SUPPRESSION SYSTEM SERVICES AT VARIOUS CITY LOCATIONS
CITY OF ONTARIO
Agenda Report
June 16, 2026
SECTION:
CONSENT CALENDAR
RECOMMENDATION: That the City Council authorize the City Manager, or his designee, to Piggyback the Agreement between the City of Santa Ana of Santa Ana, California, and Cal Building System, Inc., of Yorba Linda, California for fire sprinkler and kitchen suppression system services at various City facilities for a total not-to-exceed amount of $252,600 through Fiscal Year 2027-28, with the option to extend the agreement for up to two additional one-year terms, consistent with the terms and conditions of the City of Santa Ana's Agreement Contract No. A-2025-140-04.
THE FOLLOWING COUNCIL GOALS ARE BEING ACHIEVED:
Operate in a Businesslike Manner
FISCAL IMPACT: The recommended Piggyback with Cal Building System, Inc., is not-to-exceed the amount of $252,600 through Fiscal Year 2027-28, with the option to extend the agreement for up to two additional one-year terms. If approved, additional appropriations will be included in future quarterly budget updates to the City Council for fire sprinkler and kitchen suppression system services at various City locations.
BACKGROUND & ANALYSIS: The proposed scope of work provides regularly scheduled fire sprinkler and kitchen suppression system inspection, testing, maintenance, and repair services at 18 City facilities, including administrative, recreational, and public safety buildings. These services are necessary to ensure the systems remain operational, compliant with fire and life safety regulations, and capable of protecting City assets, employees, and the public.
The City’s facility maintenance program is designed to provide cost-effective services that preserve and restore municipal facilities, maintain safe and functional environments, and promote public confidence in City-owned buildings and infrastructure.
Staff recommends approving the Piggyback Agreement with Cal Building System, Inc. to ensure continued fire sprinkler and kitchen suppression system services at various City facilities. 325
Municipal Code Section 2-6.29 allows for the purchase of supplies and equipment through cooperative purchasing programs, also known as piggybacking, pursuant to California Government Code Section 6502 and City of Ontario Resolution No. 91-141. Cooperative purchasing allows the City to pool its procurement power with other public agencies to obtain lower pricing than otherwise might be possible.
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INSURANCE ON FILE
WORK MAY PROCUP
UNnh. iNsNAN E FXPiRf.
A-2025- 140-04
PY CLERK
0AUr SEP i
PW A t z) AGREEMENT WITH CAL BUILDING SYSTEMS TO PROVIDE ON-CALL FIRE Q" NeE CDi ALARM & SPRINKLER SYSTEMS INSPECTION, REPAIR AND MAINTENANCE
SERVICES
THIS AGREEMENT is made and entered into on the 19th day of August, 2025 by and between Cal Building Systems, Inc., a California Corporation (" Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California(" City").
RECITALS
A. On March 13, 2025, the City issued Invitation for Bids (" IFB") No. 25- 047A, by which it sought qualified consultants to provide on-call fire alarm and sprinkler systems inspection, repair and maintenance services for the City' s Public Works Agency.
B. Consultant submitted a responsive proposal that was among those selected by the City.
Consultant represents that it is able and willing to provide the services described in the scope of work that was included in IFB 25- 047A.
C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
On an on-call basis, and at the City' s sole discretion, Consultant shall perform the services described in the scope of work that was included in IFB 25- 047A, which is attached hereto as Exhibit A and incorporated in full.
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B.
Consultant is one of four( 4) consultants selected to provide services on an on-call basis under IFB 25- 047A. The total compensation for these services provided by all such consultants selected under IFB 25- 047A shall not exceed the shared aggregate amount of Eight Hundred and Eighty Thousand Dollars ($ 880, 000) during the term of the Agreement, including any extension periods.
b. Payment by City shall be made within 45 days ( forty-five) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures.
Payment need not be made for work which fails to meet the standards of performance
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set forth in the Recitals which may reasonable be expected by City.
3. TERM
This Agreement shall commence on September 1, 2025 and end on August 31, 2028, unless terminated earlier in accordance with Section 16, below. The term of this Agreement may be extended for up to one ( 1), two-year period upon a writing executed by the City Manager and the City Attorney.
4. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on" public works" and " maintenance" projects. Ifthe services being performed are part of an applicable " public works" or" maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $ 1, 000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless form any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (" Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in
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any way in its use ofthe Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City' s sole risk.
7. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term ofthis Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Consultant.
MINIMUM SCOPE AND LIMIT OF INSURANCE
1. Commercial General Liability ( CGL): Insurance Services Office Form CG 00 01 covering CGL on an " occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than 1, 000,000 per occurrence and $ 2,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies.
2. Automobile Liability: Insurance Services Office Form CA 00 01 covering Code I ( any auto), with limits no less than $ 1, 000,000 combined single limits. In the event Consultant does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, which can be lower than $ 1, 000,000.
3. Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer' s Liability Insurance with limit of no less than $ 1, 000,000 per accident, policy or employee, for bodily injury or disease. Coverage is not required if Consultant has no employees and signs request to waive such insurance.
If Consultant maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.
Other Insurance Provisions
The above required insurance policies are to contain or be endorsed to contain the following provisions:
1. City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Consultant' s CGL, Professional Liability, and Automobile Liability policies, with respect to any liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, equipment, and personnel furnished in connection with such work or operations.
2. Consultant' s Insurance company(ies) agrees to waive all rights of subrogation against
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City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Consultant under this Agreement.
3. For any claims related to this contract, Consultant' s insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it.
4. A severability of interest provision must apply for all the additional insureds, ensuring that Consultant' s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer' s limits of liability.
5. Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten( 10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to nonpayment of premium.
6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Nadia Orozco, 20 Civic Center Plaza M- 11, Santa Ana, CA 92701. The name and location ofproject must be included in the Description of Operations section of each certificate.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City.
Verification of Coverage
Consultant shall furnish City with original Certificates of Insurance including all required amendatory endorsements( or copies ofthe applicable policy language effecting coverage required by this clause) and a copy ofthe Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant' s obligation to provide them.
City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
Claims Made Policies
If any of the required policies provide coverage on a claims- made basis:
1. The retroactive date must be shown and must be before the date ofthe contract or the beginning of work.
2. Insurance must be maintained and evidence of insurance must be provided for at least three ( 3) years after completion of work.
3. Ifcoverage is canceled or non- renewed, and not replaced with another claims- made policy form with a retroactive date prior to the contract effective date, Company must purchase " extended reporting" coverage for a minimum of three ( 3) years after completion of work.
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Subcontractors
Contractor shall require and verify that all sub- contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub- contractors.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 8, INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 ofthis Agreement; and ( 2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement, This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason ofthe events referred to in this Section or by reason ofthe terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense ofthe City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant' s services are subject to Civil Code Section 2782. 8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782. 8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
9. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.
10. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three ( 3) years, or for any longer period required by law, from
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the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three ( 3) years from the date offinal payment to Consultant under this Agreement.
11. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/ or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. " Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that( a) has been disclosed in publicly available sources; ( b) is, through no fault ofthe Consultant disclosed in a
publicly available source; ( c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or( e) is independently developed by the Consultant without reference to information disclosed by the City.
12. CONFLICT OF INTEREST CLAUSE
a. Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement.
b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City' s Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Consultant or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one- year from date of employee separation except for any CaIPERS retiree as authorized by City Council resolution
d. The Consultant must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement.
The Consultant warrants that it is not now aware of any facts which conflict with the prohibitions defined above. Ifthe Consultant hereafter becomes aware of any facts that
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might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach ofthis Agreement.
e. Consultant covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported( in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections ( b) and ( c) above.
13. NON-DISCRIMINATION
Consultant shall not discriminate because ofrace, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms ofthis Agreement and any attachments hereto, the terms ofthis Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City' s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other contractors retained by City.
16. TERMINATION