Agenda packet — Orange City Council, January 10, 2023 (part 3 of 4)

of Apprenticeship, upon application of an apprenticeship program, may order a minimum ratio of not less than one apprentice for each five journeymen in a craft or trade classification. (i) A contractor covered by this section who has agreed to be covered by an apprenticeship program's standards upon the issuance of the approval certificate, or who has been previously approved for an apprenticeship program in the craft or trade, shall employ the number of apprentices or the ratio of apprentices to journeymen stipulated in the applicable apprenticeship standards, but in no event less than the 1-to-5 ratio required by subdivision (g).
(j) Upon proper showing by a contractor that he or she employs apprentices in a particular craft or trade in the state on all of his or her contracts on an annual average of not less than one hour of apprentice work for every five hours of labor performed by journeymen, the Administrator of Apprenticeship may grant a certificate exempting the contractor from the 1-to-5 hourly ratio, as set forth in this section for that craft or trade. (k) An apprenticeship program has the discretion to grant to a participating contractor or contractor association a certificate, which shall be subject to the approval of the Administrator of Apprenticeship, exempting the contractor from the 1-to-5 ratio set forth in this section when it finds that any one of the following conditions is met:
(1) Unemployment for the previous three-month period in the area exceeds an average of 15 percent. (2) The number of apprentices in training in the area exceeds a ratio of 1 to 5. (3) There is a showing that the apprenticeable craft or trade is replacing at least one-thirtieth of its journeymen annually through apprenticeship training, either on a statewide basis or on a local basis. (4) Assignment of an apprentice to any work performed under a public works contract would create a condition that would jeopardize his or her life or the life, safety, or property of fellow employees or the public at large, or the specific task to which the apprentice is to be assigned is of a nature that training cannot be provided by a journeyman.
(l) If an exemption is granted pursuant to subdivision (k) to an organization that represents contractors in a specific trade from the 1-to-5 ratio on a local or statewide basis, the member contractors shall not be required to submit individual applications for approval to local joint apprenticeship committees, if they are already covered by the local apprenticeship standards.
(m)(1) A contractor to whom a contract is awarded, who, in performing any of the work under the contract, employs journeymen or apprentices in any apprenticeable craft or trade shall contribute to the California Apprenticeship Council the same amount that the director determines is the prevailing amount of apprenticeship training contributions in the area of the public works site. A contractor may take as a credit for payments to the council any amounts paid by the contractor to an approved apprenticeship program that can supply apprentices to the site of the public works project. The contractor may add the amount of the contributions in computing his or her bid for the contract. (2)(A) At the conclusion of the 2002-03 fiscal year and each fiscal year thereafter, the California Apprenticeship Council shall distribute training contributions received by the council under this subdivision, less the expenses of the Department of Industrial Relations for administering this subdivision, by making grants to approved apprenticeship programs for the purpose of training apprentices. The grant funds shall be distributed as follows:
354
Attachment No. 1

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(i) If there is an approved multiemployer apprenticeship program serving the same craft or trade and geographic area for which the training contributions were made to the council, a grant to that program shall be made.
(ii) If there are two or more approved multiemployer apprenticeship programs serving the same craft or trade and county for which the training contributions were made to the council, the grant shall be divided among those programs based on the number of apprentices from that county registered in each program. (iii) All training contributions not distributed under clauses (i) and (ii) shall be used to defray the future expenses of the Department of Industrial Relations for the administration and enforcement of apprenticeship and preapprenticeship standards and requirements under this code. (B) An apprenticeship program shall only be eligible to receive grant funds pursuant to this subdivision if the apprenticeship program agrees, prior to the receipt of any grant funds, to keep adequate records that document the expenditure of grant funds and to make all records available to the Department of Industrial Relations so that the Department of Industrial Relations is able to verify that grant funds were used solely for training apprentices. For purposes of this subparagraph, adequate records include, but are not limited to, invoices, receipts, and canceled checks that account for the expenditure of grant funds. This subparagraph shall not be deemed to require an apprenticeship program to provide the Department of Industrial Relations with more documentation than is necessary to verify the appropriate expenditure of grant funds made pursuant to this subdivision.
(C) The Department of Industrial Relations shall verify that grants made pursuant to this subdivision are used solely to fund training apprentices. If an apprenticeship program is unable to demonstrate how grant funds are expended or if an apprenticeship program is found to be using grant funds for purposes other than training apprentices, then the apprenticeship program shall not be eligible to receive any future grant pursuant to this subdivision and the Department of Industrial Relations may initiate the process to rescind the registration of the apprenticeship program.
(3) All training contributions received pursuant to this subdivision shall be deposited in the Apprenticeship Training Contribution Fund, which is hereby created in the State Treasury. Upon appropriation by the Legislature, all moneys in the Apprenticeship Training Contribution Fund shall be used for the purpose of carrying out this subdivision and to pay the expenses of the Department of Industrial Relations. (n) The body awarding the contract shall cause to be inserted in the contract stipulations to effectuate this section. The stipulations shall fix the responsibility of compliance with this section for all apprenticeable occupations with the prime contractor.
(o) This section does not apply to contracts of general contractors or to contracts of specialty contractors not bidding for work through a general or prime contractor when the contracts of general contractors or those specialty contractors involve less than thirty thousand dollars ($30,000). (p) An awarding body that implements an approved labor compliance program in accordance with subdivision (b) of Section 1771.5 may, with the approval of the director, assist in the enforcement of this section under the terms and conditions prescribed by the director.

Section 1813. Forfeiture for violations; contract stipulation; report of violations The contractor or subcontractor shall, as a penalty to the state or political subdivision on whose behalf the contract is made or awarded, forfeit twenty- five dollars ($25) for each worker employed in the execution of 355
Attachment No. 1

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the contract by the respective contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of this article. In awarding any contract for public work, the awarding body shall cause to be inserted in the contract a stipulation to this effect. The awarding body shall take cognizance of all violations of this article committed in the course of the execution of the contract, and shall report them to the Division of Labor Standards Enforcement.

Section 1815. Overtime
Notwithstanding the provisions of Sections 1810 to 1814, inclusive, of this code, and notwithstanding any stipulation inserted in any contract pursuant to the requirements of said sections, work performed by employees of contractors in excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than 1 ½ times the basic rate of pay.
356
Attachment No. 2

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ATTACHMENT NO. 2
CALIFORNIA PUBLIC CONTRACT CODE SECTION 9204
Section 9204. Legislative findings and declarations regarding timely and complete payment of contractors for public works projects; claims process (Eff: January 1, 2017) (a) The Legislature finds and declares that it is in the best interests of the state and its citizens to ensure that all construction business performed on a public works project in the state that is complete and not in dispute is paid in full and in a timely manner.
(b) Notwithstanding any other law, including, but not limited to, Article 7.1 (commencing with Section 10240) of Chapter 1 of Part 2, Chapter 10 (commencing with Section 19100) of Part 2, and Article 1.5 (commencing with Section 20104) of Chapter 1 of Part 3, this section shall apply to any claim by a contractor in connection with a public works project.
(c) For purposes of this section:
(1) “Claim” means a separate demand by a contractor sent by registered mail or certified mail with return receipt requested, for one or more of the following:
(A) A time extension, including, without limitation, for relief from damages or penalties for delay assessed by a public entity under a contract for a public works project. (B) Payment by the public entity of money or damages arising from work done by, or on behalf of, the contractor pursuant to the contract for a public works project and payment for which is not otherwise expressly provided or to which the claimant is not otherwise entitled. (C) Payment of an amount that is disputed by the public entity. (2) “Contractor” means any type of contractor within the meaning of Chapter 9 (commencing with Section 7000) of Division 3 of the Business and Professions Code who has entered into a direct contract with a public entity for a public works project.
(3)(A) “Public entity” means, without limitation, except as provided in subparagraph (B), a state agency, department, office, division, bureau, board, or commission, the California State University, the University of California, a city, including a charter city, county, including a charter county, city and county, including a charter city and county, district, special district, public authority, political subdivision, public corporation, or nonprofit transit corporation wholly owned by a public agency and formed to carry out the purposes of the public agency.
(B) “Public entity” shall not include the following:
(i) The Department of Water Resources as to any project under the jurisdiction of that department. (ii) The Department of Transportation as to any project under the jurisdiction of that department. (iii) The Department of Parks and Recreation as to any project under the jurisdiction of that department. (iv) The Department of Corrections and Rehabilitation with respect to any project under its jurisdiction pursuant to Chapter 11 (commencing with Section 7000) of Title 7 of Part 3 of the Penal Code. 357
Attachment No. 2

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(v) The Military Department as to any project under the jurisdiction of that department. (vi) The Department of General Services as to all other projects. (vii) The High-Speed Rail Authority.
(4) “Public works project” means the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind. (5) “Subcontractor” means any type of contractor within the meaning of Chapter 9 (commencing with Section 7000) of Division 3 of the Business and Professions Code who either is in direct contract with a contractor or is a lower tier subcontractor.
(d)(1)(A) Upon receipt of a claim pursuant to this section, the public entity to which the claim applies shall conduct a reasonable review of the claim and, within a period not to exceed 45 days, shall provide the claimant a written statement identifying what portion of the claim is disputed and what portion is undisputed. Upon receipt of a claim, a public entity and a contractor may, by mutual agreement, extend the time period provided in this subdivision.
(B) The claimant shall furnish reasonable documentation to support the claim. (C) If the public entity needs approval from its governing body to provide the claimant a written statement identifying the disputed portion and the undisputed portion of the claim, and the governing body does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt requested, the public entity shall have up to three days following the next duly publicly noticed meeting of the governing body after the 45-day period, or extension, expires to provide the claimant a written statement identifying the disputed portion and the undisputed portion. (D) Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. If the public entity fails to issue a written statement, paragraph (3) shall apply.
(2)(A) If the claimant disputes the public entity’s written response, or if the public entity fails to respond to a claim issued pursuant to this section within the time prescribed, the claimant may demand in writing an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand in writing sent by registered mail or certified mail, return receipt requested, the public entity shall schedule a meet and confer conference within 30 days for settlement of the dispute. (B) Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the public entity shall provide the claimant a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. Any disputed portion of the claim, as identified by the contractor in writing, shall be submitted to nonbinding mediation, with the public entity and the claimant sharing the associated costs equally. The public entity and claimant shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing. If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. If mediation is unsuccessful, the parts of the claim remaining in dispute shall be subject to applicable procedures outside this section. 358
Attachment No. 2

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(C) For purposes of this section, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the timeframes in this section.
(D) Unless otherwise agreed to by the public entity and the contractor in writing, the mediation conducted pursuant to this section shall excuse any further obligation under Section 20104.4 to mediate after litigation has been commenced.
(E) This section does not preclude a public entity from requiring arbitration of disputes under private arbitration or the Public Works Contract Arbitration Program, if mediation under this section does not resolve the parties’ dispute.
(3) Failure by the public entity to respond to a claim from a contractor within the time periods described in this subdivision or to otherwise meet the time requirements of this section shall result in the claim being deemed rejected in its entirety. A claim that is denied by reason of the public entity’s failure to have responded to a claim, or its failure to otherwise meet the time requirements of this section, shall not constitute an adverse finding with regard to the merits of the claim or the responsibility or qualifications of the claimant. (4) Amounts not paid in a timely manner as required by this section shall bear interest at 7 percent per annum. (5) If a subcontractor or a lower tier subcontractor lacks legal standing to assert a claim against a public entity because privity of contract does not exist, the contractor may present to the public entity a claim on behalf of a subcontractor or lower tier subcontractor. A subcontractor may request in writing, either on their own behalf or on behalf of a lower tier subcontractor, that the contractor present a claim for work which was performed by the subcontractor or by a lower tier subcontractor on behalf of the subcontractor. The subcontractor requesting that the claim be presented to the public entity shall furnish reasonable documentation to support the claim. Within 45 days of receipt of this written request, the contractor shall notify the subcontractor in writing as to whether the contractor presented the claim to the public entity and, if the original contractor did not present the claim, provide the subcontractor with a statement of the reasons for not having done so. (e) The text of this section or a summary of it shall be set forth in the plans or specifications for any public works project that may give rise to a claim under this section. (f) A waiver of the rights granted by this section is void and contrary to public policy, provided, however, that (1) upon receipt of a claim, the parties may mutually agree to waive, in writing, mediation and proceed directly to the commencement of a civil action or binding arbitration, as applicable; and (2) a public entity may prescribe reasonable change order, claim, and dispute resolution procedures and requirements in addition to the provisions of this section, so long as the contractual provisions do not conflict with or otherwise impair the timeframes and procedures set forth in this section. (g) This section applies to contracts entered into on or after January 1, 2017. (h) Nothing in this section shall impose liability upon a public entity that makes loans or grants available through a competitive application process, for the failure of an awardee to meet its contractual obligations. (i) This section shall remain in effect only until January 1, 2027, and as of that date is repealed, unless a later enacted statute, that is enacted before January 1, 2027, deletes or extends that date. 359
Agenda Item
City Council
Item #: 3.18. 1/10/2023 File #: 22-0680
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, Interim City Manager
FROM: Dan Adams, Chief of Police

1. SUBJECT
Authorize purchase of furniture, fixtures, and site furnishings from Interior Office Solutions, Inc. dba People Space.

2. SUMMARY
Purchase of furniture, fixtures, and site furnishings for the Investigative Services Division of the Police Department through OMNIA Partners Contract No. 2020000606, with Interior Office Solutions, Inc. dba People Space for a total of $630,000.

3. RECOMMENDED ACTION

1. Approve the purchase of furniture from Interior Office Solutions, Inc. dba People Space in the amount of $630,000.

2. Authorize the City Manager to execute contracts related to the purchase and installation of furniture, fixtures and equipment from Interior Office Solutions, Inc. dba People Space.

3. Authorize the appropriation of $430,000 from AB3229/COPS Supplemental Law Enforcement Services (354) unreserved fund balance to expenditure account number 354.4011.55131.00000, AB3229/COPS Supplemental Law Enforcement Services - Furniture, Machinery, Equipment Additions.

4. FISCAL IMPACT
The total expenditure for this purchase is $630,000 and will be funded through:

General Fund (100) $200,000
COPS Supplemental Law Enforcement Services (354) 430,000 Total: $630,000

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public

6. DISCUSSION AND BACKGROUND
During Fiscal Year 2021-2022 (FY22), the Police Department implemented a three-year plan to replace existing office furniture throughout the department beginning with the Investigative Services Division. The furniture project involves removal of existing furniture and cubicles, carpet replacement, City of Orange Page 1 of 2 Printed on 1/5/2023
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Item #: 3.18. 1/10/2023 File #: 22-0680
Division. The furniture project involves removal of existing furniture and cubicles, carpet replacement, lighting, paint, design, new office furniture and cubicles, delivery, and installation. Based on previous furniture projects with the City, quality of work, and consideration of the City’s annual budget, staff pursued a proposal from Goforth and Marti (G/M) through Regional Cooperative Agreement (RCA) No. RCA-017-18010014, for the most cost-effective purchase price. Since March 2022, staff has been working with the project designer at G/M to finalize a floor plan. However, G/M has struggled to perform and has failed to provide a final proposal, resulting in further delays. Due to time constraints, and in an effort to keep the project moving, staff agreed to pursue other vendors.

In October 2022, the Police Department, with the assistance of Public Works, requested a proposal for interior design services from Interior Office Solutions, Inc. dba People Space. People Space is located in Irvine, CA and currently maintains an OMNIA Partners, Contract No. 2020000606 for furniture and furnishings through Haworth. Included in the OMNIA contract are special pricing incentives beyond the standard discount which is based on volume. Based on an preliminary quote, the most cost-effective purchase price can be obtained through OMNIA Partners Contract No. 2020000606, with People Space for a total amount of $630,000.

During the initial site visit, it was determined that the layout would remain the same to connect the building’s main power supply to the electrical system contained within the panels of cubicles. A cubicle office configuration is ideal and cost efficient for an open office floor plan. A critical element of this project is the addition of height adjustable desks designed to shorten the amount of time spent sitting down during the workday. Other ergonomic features include accessible power access, monitor arms, and adequate storage.

Due to existing building conditions, extra work is needed to refresh interior paint and replace existing carpet that has far exceeded its useful life. With the assistance of Public Works Facilities, staff will refresh the paint as needed and outsource carpeting services to Commercial Interior Resources through OMNIA Contract No. 2020002149. The approval for this purchase was included in a separate staff report on the October 11, 2022 council meeting.

During FY22, the City Council authorized $100,000, previously slated for salary savings, for each fiscal year through June 30, 2024. Funding in the amount of $200,000 is currently budgeted in General Fund (100) and available for the purchase of office furniture. However, funds available in General Fund (100) are insufficient and will require an appropriation of $430,000 from the COPS Supplemental Law Enforcement Services unreserved fund balance to complete the purchase of furniture.

The Police Department recommends the purchase of furniture in the amount of $630,000. The manufacturing and assembly of the new cubicles, workstations, and office furniture will take approximately 8 weeks to complete.

7. ATTACHMENTS
· OMNIA Partners Contract No. 2020000606
City of Orange Page 2 of 2 Printed on 1/5/2023
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Agenda Item
City Council
Item #: 3.18. 1/10/2023 File #: 22-0680
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, Interim City Manager
FROM: Dan Adams, Chief of Police

1. SUBJECT
Authorize purchase of furniture, fixtures, and site furnishings from Interior Office Solutions, Inc. dba People Space.

3. RECOMMENDED ACTION

1. Approve the purchase of furniture from Interior Office Solutions, Inc. dba People Space in the amount of $630,000.

2. Authorize the City Manager to execute contracts related to the purchase and installation of furniture, fixtures and equipment from Interior Office Solutions, Inc. dba People Space.

4. FISCAL IMPACT
The total expenditure for this purchase is $630,000 and will be funded through:

General Fund (100) $200,000
COPS Supplemental Law Enforcement Services (354) 430,000 Total: $630,000

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public

6. DISCUSSION AND BACKGROUND
During Fiscal Year 2021-2022 (FY22), the Police Department implemented a three-year plan to replace existing office furniture throughout the department beginning with the Investigative Services Division. The furniture project involves removal of existing furniture and cubicles, carpet replacement, City of Orange Page 1 of 2 Printed on 1/5/2023
powered by Legistar™362
Item #: 3.18. 1/10/2023 File #: 22-0680
Division. The furniture project involves removal of existing furniture and cubicles, carpet replacement, lighting, paint, design, new office furniture and cubicles, delivery, and installation. Based on previous furniture projects with the City, quality of work, and consideration of the City’s annual budget, staff pursued a proposal from Goforth and Marti (G/M) through Regional Cooperative Agreement (RCA) No. RCA-017-18010014, for the most cost-effective purchase price. Since March 2022, staff has been working with the project designer at G/M to finalize a floor plan. However, G/M has struggled to perform and has failed to provide a final proposal, resulting in further delays. Due to time constraints, and in an effort to keep the project moving, staff agreed to pursue other vendors.

7. ATTACHMENTS
· OMNIA Partners Contract No. 2020000606
City of Orange Page 2 of 2 Printed on 1/5/2023
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OMNIA PARTNERS PROGRAM INFORMATION
General Information
▪ Details about the OMNIA Partners program are available at www.omniapartners.com; Public Sector; Search "Haworth"
▪ Agencies must be registered to participate in the program. There is no obligation to purchase and there are no fees to participate. Check web site to verify if an agency is a registered participant. ▪ Current pricing is available in Haworth Library, Government section, OMNIA Partners. ▪ OMNIA Partners contract number: 2020000606.

Contract Information:
▪ Start Date January 1, 2020.
▪ End Date December 31, 2024.
▪ Discounts are for product only.
▪ Discounts apply to May 2022 price list and are subject to change. ▪ For service prices such as design, installation, storage, etc. refer to Exhibit A – Pricing Sheet for the OMNIA Partners contract (last page of this document).

Price Agreement Information
Domestic (Continental United States)
80435 AA Multiple Award
81784 AA Sole Source Pricing
Overseas (Hawaii and Alaska)
80435 BB CIF Multiple Award
81784 BB CIF Sole Source Pricing
Haworth Contact Information
Tim Hodges, Government Sales and Marketing
Program Manager 616-834-1994
[email protected]
[email protected]
364

OMNIA PARTNERS MULTIPLE AWARD CONTRACT DISCOUNTS CUSTOMER COPY 80435 AA for orders shipping to continental U.S. locations, accessing North American price list Product
Group
Systems, Tables and
Healthcare Products
Seating Freestanding Wood Casegoods
& Wood Tables
Flooring/Electrical
Architectural
Interiors
List Dollar
Value
Customer
Discount
Product Only
I
Regular Lead
Time
UniGroup,
PLACES,
UniGroup Too
Adaptable Components
$1-$100,000
$100,001 or More
71%
Negotiable
Rush** $1 or More 61%
II
Regular Lead
Time
PREMISE, Compose,
IF
$1-$100,000
$100,001 or More
68%
Negotiable
Rush** $1 or More 53%
III
Regular Lead
Time
Beside
X Series Casegoods
V Series Casegoods
$1-$50,000
$50,001 or More
63%
Negotiable
Rush** $1 or More 57%
IV
Regular Lead
Time
Monaco,
Improv
$1-$25,000
$25,001 or More
63%
Negotiable
V
Regular Lead
Time
X99 $1-$25,000
$25,001 or More
60%
Negotiable
Rush** $1 or More 54%
VI
Regular Lead
Time
Patterns
Reside Desking
Intuity,
Active
Components,Be_Hold
Storage
$1-$50,000
$50,001 or More
53%
Negotiable
Rush** $1 or More 41%
VII
Regular Lead
Time
Hello, ToDo,
Openest, Poppy™,
Riverbend™, Pebble™
Cabana Lounge
$1-$25,000
$25,001 or More
53%
Negotiable
Rush** $1 or More 41%
VIII
Regular Lead
Time
Masters Series
Suite
$1-$100,000
$100,001 or More
53%
Negotiable
Rush** $1 or More 41%
IX
Regular Lead
Time
Cassis, Candor $1-$25,000
$25,001 or More
55%
Negotiable
Rush** $1 or More 41%
X
Regular Lead
Time
Planes, Upside Compose Storage $1-$50,000
$50,001 or More
58%
Negotiable
Rush** $1 or More 55%
XI
Regular Lead
Time
Belong™ & Jumpstuff
Work Tools
$1-$10,000
$10,001 or More

48.75%
Negotiable
365
Product
Group
Systems, Tables and
Healthcare Products
Seating Freestanding Wood Casegoods
& Wood Tables
Flooring/Electrical
Architectural
Interiors
List Dollar
Value
Customer
Discount
Product Only
XII
Regular Lead
Time
Haworth Collection-
Haworth
$1-$50,000
$50,001 or More
41%
Negotiable
XIII
Regular Lead
Time
Very
Very Task
Zody
$1-$25,000
$25,001 or More
55%
Negotiable
Rush** $1 or More 50%
XIV
Regular Lead
Time
Enclose
Walls Glass
$1-$100,000
$100,001 or More
55%
Negotiable
XV
Regular Lead
Time
Haworth Collection -
Poltrona Frau,
Cappellini, Cassina
Haworth Collection-
Pablo Designs
$1 or More 15%
XVI
Regular Lead
Time
Harbor Work Lounge $1
-$50,000
$50,001 or More
50%
Negotiable
XVII
Regular Lead
Time
Haworth Health
Environments, Atwell™
$1-$50,000
$50,001 or More

57.2%
Negotiable
XVIII
Regular Lead
Time
A Series $1
-$50,000
$50,001 or More
53%
Negotiable
XIX
Regular Lead
Time
Lively $1
-$25,000
$25,001 or More
60%
Negotiable
XX
Regular Lead
Time
Soji $1
-$25,000
$25,001 or More
50%
Negotiable
Rush** $1 or More 41.8%
XXI
Regular Lead
Time
Workware,
Technology Products
$1-$10,000
$10,001 or More
55%
Negotiable
XXII
Regular Lead
Time
Everyday Office (Hop,
Jump)
Jive, Swivel™
$1-$50,000
$50,001 or More
50%
Negotiable
Rush** $1 or More 45%
XXIII
Regular Lead
Time
Ergotron $1-$10,000
$10,001 or More

47.5%
Negotiable
XXIV
Regular Lead
Time
Fern $1
-25,000
$25,001 or More
50%
Negotiable
XXV
Regular Lead
Time
Cultivate $1
-$50,000
$50,001 or More
58%
Negotiable
XXVI
Regular Lead
Time
Haworth Collection-
JANUS et Cie
$1-$50,000
$50,001 or More
15%
Negotiable
XXVII
Regular Lead
Time
Haworth Collection-
GAN
$1 or More 10%
366
Product
Group
Systems, Tables and
Healthcare Products
Seating Freestanding Wood Casegoods
& Wood Tables
Flooring/Electrical
Architectural
Interiors
List Dollar
Value
Customer
Discount
Product Only
XXVIII
Regular Lead
Time
BuzziSpace $1-$50,000
$50,001 or More
35%
Negotiable
XXIX
Regular Lead
Time
Maari $1-$25,000
$25,001 or More
54%
Negotiable
**Seller offers the above mentioned discounts on products included in this Agreement which are offered in Seller’s RUSH Programs. See the current price list(s) for a description of the products included in these programs.

A. Only the items stated within each product group may be combined on a single purchase order for purposes of attaining a higher discount tier and/or negotiable discount tier. DIFFERENT PRODUCT GROUPS OR LEAD TIMES MAY NOT be combined together for purposes of attaining the next pricing tier.

B. The applicable discount will be separately negotiated for new products or lead time programs introduced by Seller during the term of this Agreement. 367

OMNIA PARTNERS MULTIPLE AWARD CONTRACT DISCOUNTS CIF -

CUSTOMER COPY
80435 BB for orders shipping to Non-continental U.S. and overseas International locations, accessing North American price list Product
Group
Systems, Tables and
Healthcare Products
Seating Freestanding Wood Casegoods
& Wood Tables
Flooring/Electrical
Architectural
Interiors
List Dollar
Value
Customer
Discount
Product Only
I
Regular Lead
Time
UniGroup
PLACES
UniGroup Too
Adaptable Components
$1-$100,000
$100,001 or More
68%
Negotiable
Rush** $1 or More 58%
II
Regular Lead
Time
PREMISE Compose,
IF
$1-$100,000
$100,001 or More
65%
Negotiable
Rush** $1 or More 50%
III
Regular Lead
Time
Beside
X Series Casegoods
V Series Casegoods
$1-$50,000
$50,001 or More
60%
Negotiable
Rush** $1 or More 54%
IV
Regular Lead
Time
Monaco,
Improv
$1-$25,000
$25,001 or More
60%
Negotiable
Rush** $1 or More 54%
V
Regular Lead
Time
X99 $1-$25,000
$25,001 or More
57%
Negotiable
Rush** $1 or More 51%
VI
Regular Lead
Time
Patterns
Reside Desking
Intuity,
Active
Components,Be_Hold
Storage
$1-$50,000
$50,001 or More
50%
Negotiable
Rush** $1 or More 38%
VII
Regular Lead
Time
Hello, ToDo,
Openest, Poppy™,
Riverbend™, Pebble™,
Cabana Lounge
$1-$25,000
$25,001 or More
50%
Negotiable
VIII
Regular Lead
Time
Masters Series, Suite $1-$100,000
$100,001 or More
50%
Negotiable
Rush** $1 or More 38%
IX
Regular Lead
Time
Cassis, Candor $1-$25,000
$25,001 or More
52%
Negotiable
Rush** $1 or More 38%
X
Regular Lead
Time
Planes,Upside Compose Storage $1-$50,000
$50,001 or More
55%
Negotiable
Rush** $1 or More 52%
XI
Regular Lead
Time
Belong™ & Jumpstuff
Work Tools
$1-$10,000
$10,001 or More

45.75%
Negotiable
XII
Regular Lead
Time
Haworth CollectionHaworth$1-$50,000
$50,001 or More
38%
Negotiable
XIII
Regular Lead
Time
Very
Very Task
Zody
$1-$25,000
$25,001 or More
52%
Negotiable
Rush** $1 or More 47%
368
Product
Group
Systems, Tables and
Healthcare Products
Seating Freestanding Wood Casegoods
& Wood Tables
Flooring/Electrical
Architectural
Interiors
List Dollar
Value
Customer
Discount
Product Only
XIV
Regular Lead
Time
Enclose
Walls Glass
$1-$100,000
$100,001 or More
54%
Negotiable
XV
Regular Lead
Time
Haworth Collection -
Poltrona Frau,
Cappellini, Cassina
Haworth Collection –
Pablo Design
$1 or More 12%
XVI
Regular Lead
Time
Harbor Work Lounge $1-$50,000
$50,001 or More
47%
Negotiable
XVII
Regular Lead
Time
Haworth Health
Environments, Atwell™
$1-$50,000
$50,001 or More

54.2%
Negotiable
XVIII
Regular Lead
Time
A Series $1-$50,000
$50,001 or More
50%
Negotiable
XIX
Regular Lead
Time
Lively $1-$25,000
$25,001 or More
57%
Negotiable
XX
Regular Lead
Time
Soji $1-$25,000
$25,001 or More
47%
Negotiable
XXI
Regular Lead
Time
Workware,
Technology Products
$1-$10,000
$10,001 or More
52%
Negotiable
XXII
Regular Lead
Time
Everyday Office (Hop,
Jump)
Jive, Swivel™
$1-$50,000
$50,001 or More
47%
Negotiable
XXIII
Regular Lead
Time
Ergotron $1-$10,000
$10,001 or More

44.5%
Negotiable
XXIV
Regular Lead
Time
Fern $1-$25,000
$25,001 or More
47%
Negotiable
XXV
Regular Lead
Time
Cultivate $1-$50,000
$50,001 or More
55%
XXVI
Regular Lead
Time
Haworth CollectionJANUS et Cie$1-$50,000
$50,001 or More
12%
Negotiable
XXVII
Regular Lead
Time
Haworth CollectionGAN$1 or More 7%
XXVIII
Regular Lead
Time
BuzziSpace $1-$50,000
$50,001 or More
32%
Negotiable
XXIX
Regular Lead
Time
Maari $1-$25,000
$25,001 or More
51%
Negotiable
**Seller offers the above mentioned discounts on products included in this Agreement which are offered in Seller’s RUSH Programs. See the current price list(s) for a description of the products included in these programs.

B. The applicable discount will be separately negotiated for new products or lead time programs introduced by Seller during the term of this Agreement. 369
HAWORTH - CONTRACT 2020000606

EXHIBIT A - PRICING SHEET

2. OPTION #1 - FIXED PERCENTAGE (%) DISCOUNT ON INSTALLATION SERVICES:

Percentages listed below are to be subtracted from the discounts for an individual product listed on the previous pages.

For example, the product only discount for Unigroup is listed as 71%. For Basic Installation – Normal Hours the discount would be 61%.

Basic Installation - Normal Hours 10%
Basic Installation - After Hours 15%
Expanded Installation - Normal Hours 18%
Expanded Installation - After Hours 27%
OPTION #2 - FIXED HOURLY RATE RANGE FOR INSTALLATION AND OTHER ADDITIONAL SERVICES AND SOLUTIONS:

Basic Installation - Normal Hours $28 - 36
Basic Installation - After Hours $39 - $54
Expanded Installation - Normal Hours $35 - $45
Expanded Installation - After Hours $52.5 - $67.5
Design $28 - $36
Project Management $35 - $45
Asset Management $18 - $28
Refurbishment $32 - $42
Subject to change based on geographic area, prevailing wage requirements and other factors.

3. FIXED MONTHLY RATE FOR STORAGE OPTIONS:

STANDARD FIXED MONTHLY RATE MONTHLY RATE /
FT2

MONTHLY RATE /
FT3
Negotiable per location $1.25 $1.95

4. PRICING INCENTIVES BEYOND THE STANDARD DISCOUNT:

DESCRIPTION

ADDITIONAL
PERCENTAGE (%)

DISCOUNT
Accessories & Technology (List Volume > $10,000) 1 - 4% Seating (List Volume >$25,000) 1 - 4%
Haworth Collection & Healthcare (List Volume > $50,000) 1 - 4% Storage and Tables (List Volume > $50,000) 1 - 4%
Systems (List Volume > $100,000) 1 - 4%
Walls and Wood (List Volume > $100,000) 1 - 4%
Haworth is offering low first tier pricing with negotiable discount ranges established, based on individual product list volume.

In addition, we will offer a Sole Source pricing option to any OMNIA participating agency that selects Haworth as its sole source provider within the terms of the OMNIA contract. This option will provide deeper discounts than the standard OMNIA contract and would require agencies to sign an agreement acknowledging Haworth as their single source provider.
370
Agenda Item
City Council
Item #: 3.19. 1/10/2023 File #: 22-0721
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, Interim City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Authorize purchase of signage, traffic control devices, vehicle parts, and labor services for the Public Works Field Services Division.

2. SUMMARY
Authorize purchase orders in excess of the $30,000 per vendor purchasing limit with BC Traffic Specialists for signage and traffic control devices, Irv Seaver Motorcycles, Daniels Tire Service, Pete’s Road Service, Inc., Quinn Group Inc-Maintenance, Southern Counties Lubricants, DWWWVF, Inc. (Villa Ford), West Coast Batteries, and Western States Converters & Transmissions to support fleet maintenance, including specialized parts and services for emergency service vehicles.

3. RECOMMENDED ACTION

1. Approve purchase order for traffic control devices and signage with BC Traffic Specialists for $50,000.

2. Approve purchase order for parts and services with Irv Seaver Motorcycles for $60,000.

3. Approve purchase order for parts and services with Daniels Tire Service for $50,000.

4. Approve purchase order for parts and services with Pete’s Road Service, Inc. for $60,000.

5. Approve purchase order for parts and services with Quinn Group Inc-Maintenance for $60,000.

6. Approve purchase order for parts and services with Southern Counties Lubricants for $60,000.

7. Approve purchase order for parts and services with DWWWVF, Inc. for $60,000.

8. Approve purchase order for parts and services with West Coast Batteries for $40,000.

9. Approve purchase order for parts and services with Western States Converters & Transmissions for $60,000.

4. FISCAL IMPACT
The total expenditure for these purchases is $500,000 and will be funded through:

General Fund (100) $ 50,000
Equipment Expense (710) 450,000
City of Orange Page 1 of 2 Printed on 1/5/2023
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Item #: 3.19. 1/10/2023 File #: 22-0721
Total: $500,000

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a Safe Community
b. Provide and maintain infrastructure necessary to ensure the safety of the public Goal 4: Provide Outstanding Public Service
b. Provide facilities and services to meet customer expectations

6. DISCUSSION AND BACKGROUND
The Field Services Division of the Public Works Department uses the informal bid process and government pricing to purchase required materials. Staff requests bids from at least three independent vendors to ensure the City gets the best price in a timely manner.

The vendors detailed below provide some of the lowest prices and, as such, the City routinely spends over the $30,000 per year limit per vendor. To continue purchasing from these vendors when they offer the lowest bid, provide unique material and services, or meet timing deadlines in emergency situations, staff is requesting the City Council authorize the purchase orders, on an as-needed basis and for the amounts shown in the above recommended actions, for Fiscal Year 2022-23.

Council is also authorized to approve the procurement of certain materials, supplies, equipment, and services that are unique to only one vendor, pursuant to Section 3.08.290 of the Orange Municipal Code.

BC Traffic Specialists continuously provides different traffic control devices, and signs to meet the Field Services Division needs.

The Field Services Division purchases many different types of parts and outside services, which at times requires a unique provider for each. Irv Seaver Motorcycles provides special parts and services strictly for Police patrol motorcycles. Pete’s Road Service, Inc. provides both tires and 24-hour emergency roadside service for our large vehicles (i.e. fire apparatus). They also have the distinctive local ability to service larger Class 7 and 8 trucks, which, due to weight capacity limitations, cannot be accommodated by the City’s garage. Quinn Group Inc-Maintenance provides parts and repair services for our heavy diesel equipment and fire apparatus.

Daniels Tire Service, Southern Counties Lubricants, DWWWVF, West Coast Batteries, and Western States Converters & Transmissions provides general auto parts and services at the lowest cost compared to other vendors.

7. ATTACHMENTS
· None
City of Orange Page 2 of 2 Printed on 1/5/2023
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Agenda Item
City Council
Item #: 3.19. 1/10/2023 File #: 22-0721
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, Interim City Manager
FROM: Christopher Cash, Public Works Director