Agenda packet — Orange City Council, January 10, 2023 (part 4 of 4)

ATTACHMENT “A”

PROCEDURAL REQUIREMENTS

1. Construction permits, including building permits and grading permits, as required by the City, shall be obtained in advance of any site demolition, clearing and grubbing, and grading and for all construction work, as required by the Community Development Department’s Building Division and Public Works Grading Division. Failure to obtain the required building permits may be cause for revocation of this entitlement.

2. In conjunction with construction, all activity in connection with construction, other than grading, will be limited to the hours between 7:00 a.m. and 8:00 p.m. Monday through Saturday. No construction activity will be permitted on Sundays and Federal holidays.

3. Grading operations shall be restricted to Monday through Friday between the hours of 7:30 a.m. and 5:00 p.m., with limited grading as necessary permitted on Saturdays between the hours of 8:00 a.m. and 4:30 p.m. Mechanics may service the equipment up to two hours after each shift.

4. Prior to building permit, security and design measures that employ Defensible Space concepts in accordance with the City’s Building Security Guidelines shall be integrated into construction plans in coordination with the Police Department.

5. Prior to building permit, the final landscape plan shall be reviewed and approved by the Public Works Director when landscaping is proposed within the public right-of-way and/or the project is constructing Storm Water Quality Best Management Practices (BMPs) in landscaped areas.

6. The applicant, in coordination with the contractor, shall ensure that grading and construction activities comply with the following requirements:
a. All construction vehicles or equipment, fixed or mobile, shall be equipped with properly operating and maintained mufflers;
b. All operations shall comply with City ordinances with respect to hours of construction activity to minimize noise impacts;
c. During construction, best efforts shall be made to locate stockpiling and/or vehicle staging areas as far as practicable from surrounding residences.

7. Prior to building permit, the applicant shall obtain approval from the Planning Division for any and all signage associated with the proposed project and/or business.

Community Services:

8. Prior to building permit, the applicant shall prepare a final landscaping and irrigation plan consistent with the grading plans, site plans, and the conceptual landscaping plan as proposed for the project, for the review and approval of the Community Development Director or designee.

9. Prior to building permit, final landscaping plans for the project shall be designed to comply with the City’s Water Efficient Landscape Guidelines as described in Section IX et al of the City of Orange Landscape Standards and Specifications. The project landscape 570
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architect shall submit documentation certifying compliance with this requirement for review and approval by the Community Development Director or designee in coordination with the Public Works Director or designee.

10. Prior to building permit, City required irrigation and landscape inspection notes, in accordance with the City of Orange Landscape Standards and Specifications, shall be placed on the final landscape plan, to the satisfaction of the Public Works Director or designee in coordination with the Community Services Director or designee.

11. Prior to certificate of occupancy, all landscaping improvements shall be completed according to the approved plans, the City of Orange Water Efficient Landscape Guidelines, and City of Orange Landscape Standards and Specifications. The project landscape architect shall submit documentation certifying compliance with this requirement (Appendices B and E of City of Orange Landscape Standards and Specifications) for review and approval by the Community Development Director or designee, in coordination with the Public Works Director or designee.

12. Prior to building permit, the final landscape plan shall be reviewed and approved by the Public Works Director when landscaping is proposed within the public right-of-way and/or the project is constructing Storm Water Quality BMPs in landscaped areas.

13. Prior to building permit, the final landscape plan shall be reviewed and approved by the Orange Fire Department if landscaping is proposed in areas subject to Fire Department jurisdiction, which may include, but is not limited to, fuel modification areas.

14. All landscaping located within public areas shall include the installation of root barriers acceptable to the Public Works Department on the sidewalk side of the tree, or where conditions warrant, the installation of a Deep Root box as directed by the Public Works Director.

15. The final landscape plan shall include a note that a fully automated irrigation system will be provided.

16. Prior to building permit, a Tree Permit Removal Permit shall be approved by the Community Service Director in accordance with the City’s Tree Preservation Ordinance.

A plan is required for submittal to the City depicting all of the existing on-site trees, the species of each tree, and the number of trees proposed for removal and replacement.

17. Proposed landscape areas within a parking lot shall be distributed throughout the parking area, and shall be maintained in a neat and healthy condition. Should plant material die, the property owner shall replace at the earliest time with similar plant material.

Water Division:

18. Prior to building permit, the applicant shall submit improvement plans to the Water Division for review and approval for any new fire hydrants, domestic water services, fire services, landscape services, and any other proposed improvements or relocations affecting the public water system facilities.

19. Prior to certificate of occupancy, the applicant shall be responsible for the installation of necessary fire hydrants and fire services as approved by the Fire Department and Water Division.
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20. Prior to building permit, the Water Division shall approve the type and location of landscaping and fire service (backflow prevention) device for proposed City services.

21. Prior to building permit, construction documents shall show that a 6-foot minimum horizontal clearance and a 1-foot minimum vertical clearance would be maintained between City water mains, laterals, services, meters, fire hydrants and all other utilities except sewer. The Water Division shall review and approve the construction documents.

22. Prior to building permit, construction documents shall show that an 8-foot minimum clearance is provided between City water mains, laterals, services, meters, fire hydrants, signs, or trees or other substantial shrubs and plants as required by the Water Division. The Water Division shall review and approve the construction documents.

23. Prior to building permit, construction documents shall show that permanent signs, awning, surface water quality management features or other structures are not built over water mains, laterals, services, meters, or fire hydrants as required by the Water Division.

24. Prior to building permit for the first phase of work, the applicant shall be responsible for obtaining approval all of the necessary encroachment permits from affected agencies for all public water construction work.

25. Prior to approval of a water improvement plan, the applicant shall satisfy all water main connection, plan check, and inspections charges as determined by the Water Division.

26. Prior to grading permit, the applicant shall construct all public and/or private improvements to the satisfaction of the Water Division. The applicant may be required to enter into an agreement with the City, and post security in a form and amount acceptable to the City Engineer and/or Water Division to ensure construction of said improvements.

27. Plans submitted during plan check shall show that the water improvement plans are consistent with the fire suppression plans and or fire master plan. The applicant’s consultant preparing the water improvement plans shall coordinate its plans with the consultant preparing the fire suppression plans and/or fire master plan so that their designs concur.

28. Plans submitted during plan check shall show that the minimum separation requirements are met and that each of the various designer’s plan sets match. The applicant’s consultant preparing the improvement and utility plans shall coordinate its plans with the consultants preparing the landscape, architectural, surface water quality management, fire master and/or fire suppression plans so that their designs are consistent.

29. At least 14 calendar days prior to commencing construction, the applicant’s civil engineer shall prepare and provide product material submittals consistent with the water improvement plans for all proposed public water system facilities to the Water Division per the City of Orange General Water Construction Notes for review and approval.

30. Prior to certificate of occupancy, the applicant shall furnish and install individual pressure regulators on new services where the incoming pressure exceeds 80pounds per square inch.

Public Works, Subdivisions:

Conditions of Approval for Street and Utility Improvements:
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31. Prior to grading permit, all works within public right-of-way and public utility easements will require Encroachment Permits, including sidewalk and driveway constructions and utility main and lateral constructions.

32. Prior to grading permit, all public infrastructures, including street sections, sidewalk, driveway apron, and utilities shall comply with City of Orange Standard Plans and Specifications.

33. Prior to certificate of occupancy, utilities serving the development, such as electric, cable television, street lighting and communication shall be installed underground, completed and approved by the appropriate utility provider.

34. Prior to certificate of occupancy, the applicant shall remove unused driveway approaches and restored them to full height curb and gutter, including any sidewalk restoration at the driveway apron.

35. Prior grading permit, driveway aprons shall conform to Public Works Standard Plan 115 for commercial driveway with ADA accessibility.

36. Prior to grading permit, all driveway approaches shall conform to ADA standard for wheelchair access conforming to Public Works Standard Plans 115 and 116.

37. Prior to certificate of occupancy, an unobstructed pedestrian access way of 5 feet width shall be maintained at all times for the sidewalk. The unobstructed access shall increase to 6 feet when there is no planting strip between the sidewalk and the street curb.

38. Prior to certificate of occupancy, provide adequate wheelchair accessibility around driveway aprons that do not already conform to current ADA standards.

39. Prior to certificate of occupancy, repair any cracked, uneven, or damaged public sidewalk, curb and gutter along property frontage.

40. Prior to certificate of occupancy, all landscaping shall be owned and maintained by property owner.

41. Prior to certificate of occupancy, the developer shall be required to install new streetlights along the property frontage on Main Street as required by City of Orange Traffic Division.

42. Prior to certificate of occupancy, no street tree requirements per City Street Tree Coordinator.

43. Prior to building permit, the applicant shall pay sewer connection fees to Public Works Subdivision Department in accordance with their regulations and available options.

44. Prior to certificate of occupancy, sanitary sewer system connecting from the buildings to public mainline shall be private and maintained by the property owner.

Conditions of Approval for Grading:

45. Prior to grading permit, the applicant shall submit a grading plan in compliance with City standards for review and approval by the Public Works Director. All grading and improvements on the subject property shall be made in accordance with the Manual of Grading and Standard Plans and Specifications to the satisfaction of the Public Works Director. The applicant may be 573
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required to include Phased Erosion and Sediment Control Plans, Site Demolition Plan, and Utility Plan as parts of the grading plan.

46. Prior to grading permit, plans preparation and submittals shall be per Development Services Plan Preparation Guidelines and Checklist, and Checklist for Submittal Packages.

47. Prior to Condition #45, a geotechnical report shall accompany the grading plan review.

48. A Drainage Assessment Letter shall be submitted for review and approval by Public Works.

The Hydrology Study/Report shall comply with the Orange County Hydrology Manual and Addenda (OCHM). Design Storm Frequency at a minimum, shall be 10-year storm (25-year in a sump condition), and a 100-year storm event. Proposed improvements shall comply with freeboard requirements per OCHM and County Local Drainage Manuals.

49. Prior to grading permit, site grading shall conform to the latest California Building Code Section 1804. The ground immediately adjacent to the foundation shall be sloped away from the building at a slope of 5% for pervious surfaces, and 2% for impervious surfaces, at a minimum distance of 10 feet.

50. Prior to grading permit, any soil imported or exported shall require a Transportation Permit from Public Works Traffic Division.

51. Prior to grading permit, upon submittal of grading plan for plan check, the applicant shall a deposit to cover plan check and inspection services related to the grading activities.

52. Prior to grading permit, the grading plan shall detail all of the locations where retaining walls will be constructed. Geometric detail of retaining walls shall be shown on the grading plan, including material type, dimensions, backfill, and subdrains. A building permit is also required for retaining walls over 4 feet in height measured from the bottom of the footing to the top of the wall prior to construction. Structural details and design calculations shall be submitted as a separate document and will be reviewed and permitted by City Building Division.

53. Prior to grading permit, any grading outside of the owner’s property boundary shall require the applicant to either obtain a temporary construction easements or permission by adjacent property owners in a form suitable to the Public Works Director.

54. Prior to grading permit, trash receptacle locations and details shall be included on the Grading Plan. The trash storage area shall be constructed per Public Works Standard Plan 409.

55. Prior to grading permit, show all sewer and storm drain lines on the Grading Plan. Other utility lines, such as water lines, may also be shown on Grading Plan for reference.

56. Prior to grading permit, show all structural BMPs for water quality purpose on Grading Plan.

Water quality features shown on the Grading Plan must match Water Quality Management Plan (WQMP).

57. Prior to grading permit, any direct storm water discharge into Orange County Flood Control (OCFD) channels shall require a Permit from OCFD.

58. Prior to grading permit, the property owner shall maintain in good condition, all on-site driveways where heavy-duty trucks would travel.

59. Prior to building foundation construction and prior to grading permit, a Certificate Letter of Line and Grade shall be submitted to Public Works Construction Inspector 574
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demonstrating that the site grading and pad elevation are completed according to the grading plan.

Public Works, Water Quality:

60. Prior to grading permit, the applicant shall submit a Priority Project WQMP for review and approval to the Public Works Department that:
a. Prioritizes the use of Low Impact Development principles as follows: preserves natural features; minimizes runoff and reduces impervious surfaces; and utilizes infiltration of runoff as the method of pollutant treatment. Infiltration BMPs to be considered include the use of permeable materials such as concrete and concrete pavers, infiltration trenches, infiltration planters, and other infiltration BMPs as applicable,
b. Incorporates the applicable Site Design, Routine Source, Structural Control and Low Impact BMPs as defined in the Model WQMP and Technical Guidance Document,
c. Maintains the hydrologic characteristics of the site by matching time of concentration, runoff, velocity, volume and hydrograph for a 2-year storm event, d. Minimizes the potential increase in downstream erosion and avoids downstream impacts to physical structures, aquatic and riparian habitat, e. Generally describes the long-term operation and maintenance requirements for structural and Treatment Control BMPs,
f. Identifies the entity or employees that will be responsible for long-term operation, maintenance, repair and or replacement of the structural and Treatment Control BMPs and the training that qualifies them to operate and maintain the BMPs, g. Describes the mechanism for funding the long-term operation and maintenance of all structural and Treatment Control BMPs,
h. Includes a copy of the forms to be used in conducting maintenance and inspection activities,
i. Meets recordkeeping requirements (forms to be kept for 5 years). j. Includes a copy of the form to be submitted annually by the project owner to the Public Works Department that certifies that the project’s structural and treatment BMPs are being inspected and maintained in accordance with the project’s WQMP.

61. Prior to certificate of occupancy, the applicant shall demonstrate the following to the Public Works Department:
a. That all structural and treatment control BMPs described in the Project WQMP have been constructed and installed in conformance with the approved plans and specifications,
b. That the applicant is prepared to implement all non-structural BMPs described in the Project WQMP,
c. That an adequate number of copies of the project’s approved final Project WQMP are available for the future occupiers.
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62. Prior to certificate of occupancy or final signoff by the Public Works Department, the applicant shall demonstrate to the satisfaction of Public Works, that the preparer of the WQMP has reviewed the BMP maintenance requirements in Section V of the WQMP with the responsible person and that a copy of the WQMP has been provided to that person. A certification letter from the WQMP preparer may be used to satisfy this condition.

63. Prior to building permit, the applicant shall review the approved WQMP and grading plan to ensure the structure’s downspouts or drainage outlet locations are consistent with those documents. Copies of the building or architectural plans specifically showing the downspouts and drainage outlets shall be submitted to the Public Works Department for review.

64. The project applicant shall maintain all structural, treatment and low impact development BMPs at the frequency specified in the approved WQMP. Upon transfer of ownership or management responsibilities for the project site, the applicant shall notify the Public Works Department of the new person(s) or entity responsible for maintenance of the BMPs.

65. Prior to grading permit (including, as appropriate: clearing, grubbing, surface mining, or paving permits), the applicant shall demonstrate that coverage has been obtained under the State’s General Permit for Stormwater Discharges Associated with Construction Activity (Construction General Permit) by providing a copy of the Notice of Intent (NOI) submitted to the State Water Resources Control Board and a copy of the subsequent notification of the issuance of a Waste Discharge Identification (WDID) Number or other proof of filing.

A copy of the Stormwater Pollution Prevention Plan (SWPPP) required by the General Permit shall be kept at the project site and be available for review by City representatives upon request.

Police:

66. Prior to building permit, construction plans shall show that all structures shall comply with the requirements of Orange Municipal Code (OMC) Chapter 15.52 (Building Security Standards), which relates to the use of specific hardware, doors, windows, lighting, etc.

Architect drawings shall include sections of the Ordinance that apply under “Security Notes”. An “Approved Products List 1/08” of hardware, windows, etc. is available upon request.

67. Security and design measures that employ Defensible Space concepts shall be utilized in development and construction plans. These measures incorporate the concepts of Crime Prevention through Environmental Design (CPTED), which involves consideration such as placement and orientation of structures, access and visibility of common areas, placement of doors, windows, addressing and landscaping.

68. The address number of each commercial building shall be illuminated during the hours of darkness so that it shall be easily visible from the street. The numerals in these numbers shall be no less than 6 inches in height and be of a color contrasting to the background. In addition, any business which affords vehicular access to the rear through any driveway, alleyway or parking lot shall also display the same numbers on the rear of the building.

69. A minimum of 1 foot candle shall be maintained on all surfaces of the parking lot, from dusk until the termination of business every operating day. The applicant shall ensure that 576
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lighting on the site shall be directed, controlled, and screened in such a manner so as to refrain from shining directly on surrounding properties.

70. Prior to certificate of occupancy, the applicant shall schedule a light reading inspection with the Crime Prevention Bureau. The lighting shall be tested and confirmed to determine if the lighting meets or exceeds the exterior boundary standards. The applicant shall use shielding so as to ensure that the light standards meet the requirements of OMC Section

17.12.030 for the areas beyond the property’s exterior boundaries; light spillage or pollution to surrounding residential areas shall not exceed a maintained minimum of 0.5 foot-candle.

Fire Department:

71. Plans submitted for Building Plan Check shall comply with the California Fire Code as amended by the City and as frequently amended and in effect at the time of application for building permit.

72. The Fire Department notes provided to the project applicant shall be provided within the plans submitted for Building Plan Check. However, the plans shall comply with current Fire Codes regardless of the codes quoted in the notes provided in the letter.

73. At the time of building permit, a copy of the fire master plan shall be provided to the Fire Department in PDF format minimum print size of 8 ½ x 11 and maximum 11 x 17.

74. In regard to the design of Fire Department Connections (FDC), the following shall be considered:
a. The fire department connection shall not be affixed to the building; b. The fire department connection shall be located at least 40 feet away from the building;
c. The fire department connection shall be located on the address side of the building; d. The fire department connection shall be located within 40 feet of a hydrant on the same side of the street as the hydrant;
e. The fire department connection shall not provide pressure on the on-site hydrants.

75. The applicant shall pay all applicable fire plan check and inspection fees. 577
PH
-1 - PHOTOS OF SITE
RAPIDS EXPRESS ORANGE-2
1325 W Katella Ave Orange CA 92867 USA | APM# 375-232-17 & 19 CAR WASH BUILDING WITH CURVEDP.O.S. CANOPIES
Katella-Main-Orange-14 w Canopies.pln | Thursday, December 2, 2021 5912 bolsa ave | ste 212
huntington beach ca 92649
o 714.840.2100 | f 714.840.21.01 | www.pacificrimarchitects.com

STREET VIEW - MAIN ST
CORNER VIEW - MAIN ST & KATELLA AVE STREET VIEW - KATELLA AVE PHOTO KEY PLAN 1431 MAIN ST to North OF PROPERTY 1319 W KATELLA AVE to East OF PROPERTY N 578
Vicinity Map
Design Review 5060-21
1325 West Katella Avenue
City of Orange
Community Development Department
579
Agenda Item
Planning Commission
Item #: 5.1. 9/19/2022 File #: 22-0507
TO: Chair and Members of the Planning Commission
THRU: Anna Pehoushek, Assistant Community Development Director FROM: Tiffany Chhan, Assistant Planner

1. SUBJECT
Public Hearing: Zone Change No. 1305-21, Conditional Use Permit No. 3154-21, Design Review Committee No. 5060-21, and Minor Site Plan Review No. 1074-21, Rapids Express Carwash

2. SUMMARY
The applicant proposes to demolish an existing standalone restaurant at a 1.109 acre lot and to construct a new 13,860 square foot automatic carwash facility and associated vacuum areas. As part of the project, a Zone Change is requested from the existing zoning designation of Commercial Recreation (C-R) to Urban Mixed Use (UMU) to establish consistency with the City’s General Plan designation.

3. RECOMMENDED ACTION

1. Adopt Planning Commission Resolution No. 24-22 entitled:

A Resolution of the Planning Commission of the City of Orange recommending City Council approval of Zone Change No. 1305-21 and adoption of an ordinance rezoning the property located at 1325 West Katella Avenue to Urban Mixed Use to establish consistency between the Urban Mixed General Plan land use designations and zoning classification in accordance with state law.

2. Adopt Planning Commission Resolution No. 16-22 entitled:

A Resolution of the Planning Commission of the City of Orange recommending City Council approval of Conditional Use Permit No. 3154-21, Design Review Committee No. 5060-21, and Minor Site Plan Review No. 1074-21 for the construction of a new 13,860 square foot automatic drive through express carwash facility with associated vacuum stalls and related site improvements located at 1325 West Katella Avenue.

4. AUTHORIZING GUIDELINES
Orange Municipal Code (OMC) Section 17.08.020, 17.10.020.B.2, 17.10.030.C, and 17.13.030 authorizes the Planning Commission to review and take action on the subject application. OMC Table

17.08.020 - Reviewing Bodies states that when more than one type of application is filed for a single project, the application requiring the highest level of approval shall dictate the review process for the entire group of applications. Therefore, the Planning Commission is acting as a recommending body to the City Council on all of the applications for the project.

5. PROJECT BACKGROUND
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Item #: 5.1. 9/19/2022 File #: 22-0507
Applicant: Rapids Express Inc. (Geoff Von Der Ahe)
Property Owner Gladys E. Prothero and Family, LLC
Property Location 1325 West Katella Avenue
Existing General Plan
Land Use Element
Designation
Urban Mixed Use (UMU)
Existing Zoning
Classification
Commercial Recreation (C-R)
Old Towne No
Specific Plan/PC No
Site Size 1.109 acres
Circulation The project is located at the northeast corner of Katella Avenue and Main Street. The City’s Master Plan of Streets and Highways classifies the intersection of Katella Avenue and Main Street as a Critical Intersection. Katella Avenue is also classified as a Major Arterial (6 lanes divided) with an ultimate right of way width of 120 feet and Main Street as a Primary Arterial (4 lanes divided) with an ultimate right of way width of 100 feet. The site has access from both the Katella Avenue side and the Main Street side, with the Main Street entrance near the entry point of the queue lanes.

Existing Conditions The existing site is currently developed with a single story, standalone vacant Katella Grill restaurant and associated parking lot accessible from both Katella Avenue and Main Street.

Surrounding Land Uses
and Zoning
The subject site is located due east of the Stadium
Promenade and the surrounding area is part of a
commercial and mixed-use corridor running along Katella Avenue which divides a bordering industrial district both to the north and to the south. The project site is bordered to the west by commercial restaurants, to the south by the Mazda of Orange, and to the east and north by warehouse and general industrial uses.

Previous
Applications/Entitlements
The existing restaurant was built in 1975. In 1996,
Conditional Use Permit No. 2157-96 was granted by the
Planning Commission for the onsite sales of beer and wine in conjunction with a restaurant.

6. PROJECT DESCRIPTION
History
The general area of this project has gone through multiple general plan and zone changes over the City of Orange Page 2 of 7 Printed on 9/15/2022
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Item #: 5.1. 9/19/2022 File #: 22-0507
The general area of this project has gone through multiple general plan and zone changes over the last 30 years which have subsequently placed this area within a transitional period. Until the early 1990s, the subject site had been zoned as Industrial Manufacturing (M-2), then the area had been zoned as Commercial Recreation (C-R). As part of the General Plan Update in 2010, this site and the surrounding area had a General Plan change to Urban Mixed Use (UMIX). In 2020, the properties along Katella Avenue extending from the Santa Ana River to Main Street underwent a zone change to Urban Mixed Use (UMU). Although this specific project site remained as C-R, the underlying General Plan Designation is UMIX. Due to these changes, development in this area is shifting from industrial to mixed use and the design of this area is in flux.

Current Application
The applicant proposes to demolish the existing standalone restaurant and redevelop the site with an express carwash facility and associated vacuum stalls. The carwash building is composed of three areas: 1) a tower control office, 2) a carwash tunnel and equipment room, and 3) a tower for storage and equipment. The vacuum areas will have fabric canopies with incorporated vacuum hoses. The proposed building has a long shape to house the tunnel component of the carwash facility. The applicant has also designed a large queuing area three lanes wide, each with a pay station, that will be partially screened by three canopies extending towards the property line and landscaping along western property line. As part of the project, a Zone Change from C-R to UMU is requested to establish consistency with the City’s General Plan. The UMU zoning is needed for project implementation as car washes are conditionally permitted uses under that zoning, while they are not an allowable use under the existing CR zoning.

UMU Development Standards
Required/Permitted Proposed Code Section
Building Height 45 feet 32 feet and 1 inch 17.19.120
Stories 3 stories 1 story 17.19.120
Fence height No requirement to
have a fence when
not adjacent to
residential uses 42
inches in front yard
setback (first 10’) 6
feet in all other
areas
No fence or wall
proposed,
however a low
sign wall is
proposed within
the corner
landscape area.

17.12.070
Floor Area Ratio (FAR)
(non-residential)
Minimum 1.5
Maximum 3.0

0.28 FAR 17.19.120
Landscaping (nonresidential)
· Front - 10 feet max
· Street Side - 10
feet max · Interior
side and rear yards -
0 feet or, when
adjacent to
perpendicular
parking, 5 feet ·
Parking area
· 49 feet and 1.5
inches · 1 foot and
7 inches · 5 feet
· 30 feet wide ·
Trash and
equipment
enclosures fully
screened by a 6
foot masonry wall
· 17.19.120 ·

17.19.120 ·

17.19.190 ·

17.19.160.C(1) ·

17.19.160.C(3)(b)
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Item #: 5.1. 9/19/2022 File #: 22-0507
setback (first 10’) 6
feet in all other
areas
the corner
landscape area.

Floor Area Ratio (FAR)
(non-residential)
Minimum 1.5
Maximum 3.0

0.28 FAR 17.19.120
Landscaping (nonresidential)
· Front - 10 feet max
· Street Side - 10
feet max · Interior
side and rear yards -
0 feet or, when
adjacent to
perpendicular
parking, 5 feet ·
Parking area
screening from a
public street
minimum 10 feet
wide and maintained
at 36 inches high,
minimum 5 gallon ·
Trash Enclosures
requires to be
screened from view
on three sides by a
six foot high
masonry wall and a
view obscuring self
latching gate. ·
Trees provided at a
rate of 1 tree for
each 30 lineal feet of
landscaped area,
minimum of half of
which must be 24
inch box and half
must be minimum of
15 gallon containers,
9 trees required ·
Interior surface
parking lot, trees
provided at a rate of
1 tree for every 4
parking spaces
located in planters
with a minimum
width of 5 feet,
minimum size of 24
inch box. 8 trees
required
· 49 feet and 1.5
inches · 1 foot and
7 inches · 5 feet
· 30 feet wide ·
Trash and
equipment
enclosures fully
screened by a 6
foot masonry wall
and view
obscuring gates ·
10 trees proposed,
minimum of 36
inch box · 23
trees proposed,
minimum of 10
foot planters and
all trees minimum
size of 36 inch box
· 17.19.120 ·

17.19.120 ·

17.19.190 ·

17.19.160.C(1) ·

17.19.160.C(3)(b)
Lot frontage Not specified for
existing lots
167 feet 17.19.130
Lot depth Not Specified for
existing lots
257 feet 17.19.130
Pki(25 31 Tbl1734060B
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Item #: 5.1. 9/19/2022 File #: 22-0507
with a minimum
width of 5 feet,
minimum size of 24
inch box. 8 trees
required
Lot frontage Not specified for
existing lots
167 feet 17.19.130
Lot depth Not Specified for
existing lots
257 feet 17.19.130
Parking (nonresidential)2.5 vacuum
bays/wipe down
bays per every 20
feet of car wash
tunnel, plus 3
spaces per 1,000 SF
of GFA not including
tunnel 21 spaces
required
31 spaces
provided
Table 17.34.060.B
Setback, Front 10 feet max 49 feet and 1.5
inches

17.19.120
Setback, Rear 0 feet 63 feet 17.19.120
Setback, Street Side 10 feet max 1 foot and 7
inches

17.19.120
Setback, Side Interior 0 feet 96 feet and 10
inches

17.19.120

7. ANALYSIS AND STATEMENT OF THE ISSUES
Issue 1: Compatibility with the Surrounding Developments The proposed project is located within the Katella Avenue Corridor, a focus area identified in the City’s General Plan. This focus area functions as a solid commercial district for the City. The subject site is located at the northeast corner of Katella Avenue and Main Street within a commercial and mixed-use corridor due east of the Stadium Promenade. Adjacent uses include a sit-down restaurant, a gas station, Mazda of Orange, the Orange County Badminton Club, and general industrial uses for warehousing. The general area has gone through multiple general plan and zone changes over the last 30 years which have subsequently placed this area within a transitional period. The Katella Avenue Corridor focus area is an evolving mixed-use corridor. Due to the regional attractions in nearby Anaheim and the surrounding industrial core of Orange, development in the Katella Avenue Corridor focus area is experiencing a shift from industrial to more mixed use and commercial uses. A carwash facility at the major intersection of Katella Avenue and Main Street is compatible with the established area and may support nearby regional attractions by increasing the frequency of local visitors.

Issue 2: Drive Through Circulation and Queuing
There are two driveways that allow for both ingress and egress from the site. The Main Street entrance is nearest the entry into the three queuing lanes along the western side of the property, and a driveway along Katella Avenue is located near the vacuum stalls. A queuing survey conducted by the applicant shows the maximum amount of waiting cars at similar carwash facilities within Orange County to be fifteen vehicles. On average, similar carwash facilities will have about seven to eight vehicles in the queuing lanes. The proposed queue lanes can easily accommodate twenty vehicles City of Orange Page 5 of 7 Printed on 9/15/2022
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vehicles in the queuing lanes. The proposed queue lanes can easily accommodate twenty vehicles between the entrance of the stacking lanes and the pay stations. Additional vehicles would be able to stack prior to entry into the carwash tunnel and a contingency plan is provided in the event of overflow. Each queue lane has a pay station where customers would select their carwash options before merging into a single lane to enter the carwash tunnel. Upon exiting the tunnel, customers would proceed to find an empty vacuum stall, or they would be able to exit the carwash facility.

Further analysis of the provided Vehicle Access, Circulation, and Queuing Study (provided as Attachment 6 to this report) supports the finding that the proposed stacking capacity is greater than general demand across multiple similar carwash facilities throughout the county.

Issue 3: Floor Area Ratio
The required Floor Area Ratio (FAR) for this subject property is between a minimum of 1.5 and a maximum of 3. This is a much higher FAR than is required in other zoning districts. In other zoning districts, the FAR is a maximum number without a required minimum. The intent of this minimum, along with the high maximum, is to support the development of a mixed use district with an urbanized higher intensity character, with pedestrian orientation and an integrated mix of uses. The proposed FAR for the project is 0.28, which is higher than the current FAR for the Katella Grill (0.12 FAR), but less than the stated UMU minimum. Without a multiple story building, it would be difficult for any project to reach the minimum as required by the OMC; however, the proposed project is supporting the UMU zoning district by more than doubling the current FAR. In addition, the extension of the canopies towards Main Street and the proposed height creates a building massing effect of a street level design, conforming with the UMU development standards. The proposed project brings the currently legal non-conforming FAR into closer conformance with the General Plan minimum.

Issue 4: Front Yard Setback
The required front yard setback and the required street side setback for the subject property is a maximum of 10 feet. The street side setback is proposed at 1 foot and 7 inches and the front yard setback is proposed to be 49 feet and 1.5 inches. The street side setback is within the required maximum setback; whereas the front yard setback is greater than the maximum allowed. In most zoning districts, the setback requirement is a minimum rather than a maximum. The zoning along Katella Avenue east of the project site remains as Commercial Recreation (C-R) and much of the existing construction was built when the zoning for these properties was industrial. In the initial submittal to the City, the applicant had originally proposed the building closer to the Katella Avenue street frontage, however during the Staff Review Committee review process, the Fire Department made comments regarding the building length which have caused the applicant to push the building further back from the front property line. In view of the existing surroundings which have undergone general plan and zone changes enacted by the City and due to the California Fire Code requirements, staff considers the proposed setback of 49 feet and 1.5 inches to be consistent with the neighboring developments and conforming with the allowances of the OMC.

8. PUBLIC NOTICE
On September 8, 2022, the City sent a Public Hearing Notice to a total of 47 property owners/tenants within a 400-foot radius of the project site and persons specifically requesting notice. A notice was published in the Orange County Register newspaper on September 8, 2022. The project site has been posted in three locations with the notification on that same date.

9. ENVIRONMENTAL REVIEW
Final Program Environmental Impact Report (EIR) No. 1815-09 for the Comprehensive General Plan Update was certified on March 9, 2010 and prepared in accordance with the California Environmental City of Orange Page 6 of 7 Printed on 9/15/2022
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Update was certified on March 9, 2010 and prepared in accordance with the California Environmental Quality Act. The proposed change in zoning is within the scope of the previously approved General Plan and is adequately described in the previously certified General Plan Program EIR for purposes of CEQA.

Categorical Exemption: The proposed project is categorically exempt from the provisions of the CEQA per State CEQA Guidelines 15332 (Class 32 - In-fill Development Projects) because the project site is less than five acres; the project site has no value as habitat for endangered, rare, or threatened species; the approval of the project would not result in any significant effects relating to traffic, noise, air quality, or water quality; and the site can be adequately served by all required utilities and public services. No public review is required.

10. ADVISORY BOARD ACTION
Staff Review Committee:

The Staff Review Committee reviewed the project on December 15, 2021, April 13, 2022, and on May 25, 2022, and recommended approval of the project to the Design Review Committee and the Planning Commission. On July 20, 2022, the Staff Review Committee reviewed a revised application and found that the revised plans substantially conformed to the plans reviewed on May 25, 2022, and upheld the recommended approval of the project to the Design Review Committee and the Planning Commission.

Design Review Committee:

The Design Review Committee reviewed the subject proposal at the July 7, 2022; and August 17, 2022 meetings and recommended approval of the project to the Planning Commission.

11. ATTACHMENTS · Attachment 1: Planning Commission Resolution No. 16-22 for Conditional Use Permit No. 3154-21, Design Review Committee No. 5060-21, and Minor Site Plan Review No. 1074-21 · Attachment 2: Planning Commission Resolution No. 24-22 for Zone Change No. 1305-21 (including the draft Ordinance and Zoning Map Exhibits A and B) · Attachment 3: Vicinity Map
· Attachment 4: Architectural, Preliminary Civil, Renderings, and Landscape Plans date stamped August 23, 2022
· Attachment 5: Applicant Letter of Justification and Explanation · Attachment 6: Vehicle Access, Circulation, and Queuing Study · Attachment 7: Site Photographs
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Agenda Item
Design Review Committee
Item #: 4.1. 8/17/2022 File #: 22-0475
TO: Chair and Members of the Design Review Committee
THRU: Anna Pehoushek, Assistant Community Development Director FROM: Tiffany Chhan, Assistant Planner

1. SUBJECT
Design Review No. 5060-21, Rapids Express Carwash, 1325 West Katella Avenue

2. SUMMARY
Recommendation to the Planning Commission.

The applicant proposes to demolish an existing restaurant and to construct a new automatic drive through, express carwash facility with associated vacuum stalls. This is the second review of this application by the Design Review Committee.

3. BACKGROUND INFORMATION
Applicant/Owner: Rapids Express Corp. (Geoff Von Der Ahe)/Gladys E. Prothero and Family LLC Property Location: 1325 West Katella Avenue
General Plan Designation: Urban Mixed Use (UMIX)
Zoning Classification: Current zoning is Commercial-Recreation (C-R). The entitlement includes a proposed zone change to Urban Mixed Use (UMU) to establish consistency with the City’s General Plan. The proposed development will be reviewed against the UMU development standards.

Existing Development: Standalone restaurant
Associated Application: Zone Change No. 1305-21, Conditional Use Permit No. 3154-21, and Minor Site Plan Review No. 1074-21
Previous DRC Project Review: The project was continued by the Design Review Committee (DRC) on July 7, 2022. Meeting minutes are provided as Attachment 4 and Applicant responses to DRC comments are provided as Attachment 6 to this report.

4. PROJECT DESCRIPTION
The applicant, Rapids Express Corp., proposes to demolish an existing restaurant and construct a new 13,860 square foot automatic carwash facility and associated vacuum areas. The carwash building is composed of three areas: 1) an east tower control office, 2) a carwash tunnel and equipment room, and 3) a west tower for storage and equipment. The vacuum areas will have fabric canopies with incorporated vacuum hoses. The proposed building is long to house the tunnel component of the carwash facility. The carwash includes a large queuing area which is three lanes wide that will be partially screened by three canopies extending towards Main Street. There are 30 City of Orange Page 1 of 6 Printed on 8/11/2022
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wide that will be partially screened by three canopies extending towards Main Street. There are 30 proposed vacuum stalls with four standard parking stalls along with a queuing capacity for 20 vehicles.

Architecture
The rectangular one-story building has a maximum height of 32 feet and one inch. The building design incorporates a contemporary architectural style with features including varied flat roof lines, alternating wall planes, and curved canopies. The exterior materials and colors also contribute to the design including fine sand finished stucco in Navaho White, and Brazilian Walnut (Ipe) composite wood accent to be wrapped around the tower elements. The canopies would feature dark gray porcelain tiles, clear glass walls, acrylic roof panels, trim, and flashing accented in red. Revised architectural elevations (Attachment 2) incorporate a steel awning wrapped around the main tower and clear glass storefront windows and doors in response to DRC feedback (see Analysis.) Landscaping
Preliminary landscape plans provided show water efficient landscaping along the property frontage and the street side property line. A revised landscape plan provided on July 26, 2022, includes Brisbane Box, Crape Myrtle, Southern Magnolias, Golden Rain Tree, and a Coast Live Oak. A fourfoot Privet hedge will extend between the right-of-way of Main Street and Katella Avenue and the queuing lane. Groupings of shrubs and ground cover include Cats Claw Vine, New Zealand Flax, Fox Tail Agave, Compact Xylosma, Japanese Privet Hedge, Kangaroo Paw Bush Ballad, and Pink Dancer Indian Hawthorne. Stormwater plantings include Deer Grass, Pyrenees Cotoneaster, Echeveria Afterglow, Star Jasmine, and Elijah Blue Fescue. The total landscape area is 8,975 square feet (18.58% of the site).

The project as proposed meets all development standards of the Urban Mixed Use zoning district, except for a minimum floor area ratio (FAR) requirement of 1.5 which is discussed in the Analysis section of this report.

5. EXISTING SITE
The project site is a 1.109 acre property which contains a 6,123 square foot full service resturant (Katella Grill) and parking lot.

6. EXISTING AREA CONTEXT
The subject property is located at the northeast corner of Katella Avenue and Main Street, due east of the Stadium Promenade. The area is part of the commercial and mixed-use corridor running along Katella Avenue, dividing the bordering industrial district to both the north and south. The project site is bordered to the west by commercial restaurants, to the south by the Mazda of Orange dealership, and to the east and north by warehouses and industrial uses.

7. ANALYSIS AND STATEMENT OF THE ISSUES
A discussion of contextual compatibility, the overall landscape program, and Floor Area Ratio are provided in the July 7, 2022, DRC report (Attachment 5).

Issue 1: DRC Feedback
At the DRC meeting on July 7, 2022, the DRC members made comments regarding:
· The need to further develop corner architecture and site plan elements due to the prominent City of Orange Page 2 of 6 Printed on 8/11/2022
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nature of the site at a key intersection of the city.
· The amount of site paving.
· The stature of the proposed trees.

Architecture
The applicant has addressed this by integrating a sign composed of wood paneling and red steel along the corner of the property, the sign is framed by two Golden Rain Trees. A steel awning is now proposed on the front elevation along with glass storefront doors on the Main Street side and a glass door on the Katella Avenue side. On the Katella Avenue side, in front of the building, the applicant has proposed a large Coast Live Oak tree. These elements help to distinguish the front elevation from the rear elevation. Additionally, the proposed awning helps break up the tower element and the large Coast Live Oak softens the Katella Avenue building elevation.

Paving and Landscaping
At the July meeting the DRC discussed the disproportionate amount of paving on the site due to the large drive aisle widths and the abundant number of vacuum stalls. In response, the applicant has decreased the drive aisle width to provide a landscape planter that is 10 feet and 1.5 inches wide along the entirety of the eastern property line. The significant increase in planter size balances the desire for additional landscaping with the operational needs of the carwash facility. In response to the DRC’s comments regarding the number of vacuum stalls, the applicant has removed four vacuum stalls northeast of the building and in their place have located large landscape planters. In total, the applicant has increased the proposed landscaping to 18.58% of the total site from the previous proposal of 13% of the total site and increased the total tree count from 21 proposed trees to 33 proposed trees.

The DRC also remarked on the stature of the proposed trees. The main issue discussed revolved around not the specific number of required trees, but the species and their ultimate mature breadth and width. In light of the discussions, the applicant has made revisions to their plant palette to include a greater variety of trees that have larger stature such as the Coast Live Oak, Southern Magnolias, and Golden Rain Trees. All of the trees at the time of planting are proposed to be 36 inch boxes, except for the Coast Live Oak which is proposed to be a 48 inch box.

The proposed preliminary landscape plans indicate that the amount of proposed paving has decreased, and the amount and stature of proposed landscaping plantings has increased. Staff seeks guidance from the DRC to determine if the balance between onsite operations and landscape design has been met.

8. ADVISORY BOARD RECOMMENDATION
Staff reviewed the application on December 15, 2021, on April 13, 2022, and on May 25, 2022, and recommended approval of the project to the Design Review Committee and Planning Commission.

On July 20, 2022, staff reviewed the revised application and found that the revised plans substantially conform to the plans reviewed on May 25, 2022, and upheld the recommended approval of the project to the Design Review Committee and the Planning Commission.

9. PUBLIC NOTICE
No Public Notice was required for the DRC continuance. The project was noticed on June 27, 2022, 38 notices were mailed to adjacent property owners and tenatns for the Design Review Committee City of Orange Page 3 of 6 Printed on 8/11/2022
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meeting.

10. ENVIRONMENTAL REVIEW
Final Program Environmental Impact Report (EIR) No. 1815-09 for the Comprehensive General Plan Update was certified on March 9, 2010 and prepared in accordance with the California Environmental Quality Act. The proposed change in zoning is within the scope of the previously approved General Plan and is adequately described in the previously certified General Plan Program EIR for purposes of CEQA.

Categorical Exemption: The proposed building and associated structures is categorically exempt from the California Environmental Quality Act (CEQA) per State CEQA Guidelines 15332 (In-fill Development Projects) because the project site is less than five acres, the project site has no value as habitat for endangered, rare or threatened species, the approval of this project would not result in any significant effects relating to traffic, noise, air quality, or water quality, and the site can be adequately served by all required utilities and public services. No public review is required.

11. STAFF RECOMMENDATION AND REQUIRED FINDINGS
Findings for DRC applications come from four sources:
· The Orange Municipal Code
· The Infill Residential Design Guidelines
· The Historic Preservation Design Standards for Old Towne (commonly referred to the Old Towne Design Standards or OTDS)
· Orange Eichler Design Standards (or OEDS)
The Findings are applied as appropriate to each project. Based on the following Findings and statements in support of such Findings, staff recommends the DRC recommend approval of the project to the Planning Commission with recommended conditions. · The project design upholds community aesthetics through the use of an internally consistent, integrated design theme and is consistent with all adopted specific plans, applicable design standards, and their required findings (OMC 17.10.07.G.3).

The project upholds community aesthetics in that the adjacent properties contain an eclectic mix of styles and design. The site design and capacity of the queuing lanes will accommodate a large number of vehicles on site. The placement of landscaping and the paneled enclosure on the canopies adequately screens the queuing lane from the street and provides shading for customers. The building architecture consistently uses contemporary designs with clean lines and varies the use of materials such as stucco, glass, and acrylic with aluminum and wood accents. The proposed building and design may establish a new phase of design. Few sites in the area have fully developed any project using the UMU development standards. Over time, the Katella Avenue Corridor will fully develop into a more urban setting focused on retail, office, and services thereby strategically maximizing the development potential of the area, as intended by the City’s General Plan.

12. CONDITIONS
The approval of this project is subject to the following conditions:

1. Prior to building permit issuance, City required irrigation and landscape inspection notes, in accordance with the City of Orange Landscape Standards and Specifications, shall be placed on the final landscape plan, to the satisfaction of the Public Works Director or designee in City of Orange Page 4 of 6 Printed on 8/11/2022
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coordination with the Community Services Director or designee.

2. Prior to certificate of occupancy, all landscaping improvements shall be completed according to the approved plans, the City of Orange Water Efficient Landscape Guidelines, and City of Orange Landscape Standards and Specifications. The project landscape architect shall submit documentation certifying compliance with this requirement (Appendices B and E of City of Orange Landscape Standards and Specifications) for review and approval by the Community Development Director or designee, in coordination with the Public Works Director or designee.

3. Landscape maintenance shall be performed in such a manner as to allow all trees to retain their full canopy height for screening and full canopy breadth for shade at point of maturity, except as required for public safety purposes.

4. This project is approved as a precise plan. All work shall conform in substance and be maintained in general conformance with the plans included as Attachment 2 (date stamped July 26, 2022) of this report, including modifications required by the conditions of approval, and as recommended for approval by the Design Review Committee. Any changes from the approved plans shall be subject to subsequent review and approval by the Design Review Committee.

5. After any application has been approved, if changes are proposed regarding the location or alteration of any use or structure, a changed plan may be submitted to the Community Development Director for approval. If the Community Development Director determines that the proposed change complies with the provisions and the spirit and intent of the approval action, and that the action would have been the same for the changed plan as for the approved plan, the Community Development Director may approve the changed plan without requiring a new public meeting.

6. The applicant agrees to indemnify, hold harmless, and defend the City, its officers, agents and employees from any and all liability or claims that may be brought against the City arising out of its approval of this permit, save and except that caused by the City’s active negligence.

7. The final approved conditions of approval shall be reprinted on the first or second page of the construction documents when submitting to the Building Division for the plan check process.

8. Construction permits shall be obtained for all future construction work, as required by the City of Orange, Public Works Department’s Building Division. Failure to obtain the required building permits will be cause for revocation of this permit.

9. The project approval includes certain fees and/or other exactions. Pursuant to Government Code Section 66020, these conditions constitute written notice of the fees and/or exactions.

The applicant is hereby notified that the ninety (90) day protest period commencing from the date of approval of the project has begun. If the applicant fails to file a protest regarding these conditions or requirements, the applicant is legally barred from later challenging such exactions per Government Code Section 66020.

10. If not utilized, project approval expires 24 months from the approval date. Extensions of time may be granted in accordance with OMC Section 17.08.060.

13. ATTACHMENTS
· Attachment 1 Vicinity Map
· Attachment 2 Revised Architectural, Renderings, and Landscape Plans date stamped July 26, 2022
· Attachment 3 UMU Development Standards Reference Table City of Orange Page 5 of 6 Printed on 8/11/2022
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· Attachment 4 July 7, 2022 DRC Meeting Minutes
· Attachment 5 July 7, 2022 DRC Staff Report
· Attachment 6 Applicant responses to DRC comments from July 7, 2022 City of Orange Page 6 of 6 Printed on 8/11/2022
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Agenda Item
City Council
Item #: 7.2. 1/10/2023 File #: 22-0682
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, Interim City Manager
FROM: Jeff Adams, Interim Community Development Director

1. SUBJECT
Public Hearing to consider the approval of the HOME Investment Partnership-American Rescue Plan Allocation Plan prior to submittal to the Department of Housing and Urban Development.

2. SUMMARY
Public Hearing to consider the approval of the HOME Investment Partnerships-American Rescue Plan (HOME-ARP) Allocation Plan to access the funds to continue services and resources to those experiencing homelessness.

3. RECOMMENDED ACTION

1. Authorize staff to incorporate public comments received at the Public Hearing into the HOMEARP Allocation Plan.

2. Approve the HOME-ARP Allocation Plan.

3. Authorize the City Manager or their designee to make any necessary changes to the Allocation Plan and submit the Allocation Plan to the Department of Housing and Urban Development (HUD).

4. Upon approval of the HOME-ARP Plan from the Department of Housing and Urban Development (HUD), accept into the City’s revenue budget $1,572,426.70 in HOME Investment Partnerships Program American Rescue funds into revenue account number 317.0000.45120.30206, Federal HUD Grants - HOME-ARP Grant.

5. Upon approval of the HOME-ARP Plan from the Department of Housing and Urban Development (HUD), authorize the appropriation of $1,572,426.70 from the HOME Fund (317) unreserved fund balance to expenditure account 317.9640.51670.30206 - HOME-ARP Consulting Services.

6. Authorize the City Manager or their designee to execute documents related to the HOME-ARP Allocation Plan on behalf of the City.

4. FISCAL IMPACT
The total expenditure for this Allocation Plan is $1,572,426.70 and will be funded through HOME (317).

5. STRATEGIC PLAN GOALS
Goal 2: Be a fiscally healthy community
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a: Expend fiscal resources responsibly
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectation

6. DISCUSSION AND BACKGROUND
Background
On March 11, 2021, the American Rescue Plan (ARP) was passed in response to the COVID-19 pandemic. Congress appropriated $5 billion in ARP funds to be administered through the HOME Investment Partnerships Program (HOME) and authorized the Department of Housing and Urban Development (HUD) to distribute the funds to participating jurisdictions (PJ) that qualified for an allocation of HOME Funds in Fiscal Year (FY) 2021, of which the City of Orange was a recipient.

The intent of HOME-ARP is to address the need for homelessness assistance and supportive services to benefit qualifying individuals and families, including veterans who are experiencing homelessness, at-risk of homelessness, or are part of a vulnerable population such as those fleeing domestic violence. Eligible activities for the use of the HOME-ARP funds include:

1. Development and support of affordable housing;

2. Tenant-based rental assistance (TBRA);

3. Provision of supportive services;

4. Acquisition and development of non-congregate shelter units.

The City received an allocation of $1,655,186 in HOME-ARP funds. To access the funds, the City must develop a HOME-ARP Allocation Plan (Plan). The Plan describes the consultation and public participation process that the City engaged in as part of the process and requirement of developing the Plan. Additionally, the Plan outlines how the City will use HOME-ARP funds.

Discussion
For nearly 20 years, Mary’s Kitchen, a non-profit, had a license agreement with the City to provide homeless individuals with a hot meal, shower facilities, mail services, and laundry services on City Property. While limited social services were also available to the clientele, Mary’s Kitchen did not provide services through the Continuum of Care agencies. The City terminated the license agreement as safety concerns regarding how the organization was operating the facility continued to increase.

In the Spring of 2022, pursuant to an agreement reached in federal court, the City agreed to provide the services that were being offered at Mary’s Kitchen to its clientele without interruption. The City partnered with The Hub OC, a local non-profit, to establish the Homeless Hub Resource Center (HRC) to administer the services in a temporary location on the parkway along Struck Avenue. To date, expenses for the services have been paid using Coronavirus Aid, Relief, and Economic Security (CARES) Act funding, as well as the City’s General Fund. It is important to note that with the CARES funding almost completely exhausted, the City utilized General Fund dollars to supplement the cost of operations and resources, but the General Fund is not a sustainable funding source due to the high costs associated with the HRC. The General Fund was used as a temporary solution to bridge the gap in funding to avoid interruption in services until another funding source could be identified.

The City’s plan is focused on using HOME-ARP funds to reimburse the General Fund for qualifying expenses related to the HRC’s services and resources provided to the qualifying population.

Furthermore, the plan is to continue to fund the HRC’s qualifying expenses until the HOME-ARP City of Orange Page 2 of 4 Printed on 1/5/2023
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Furthermore, the plan is to continue to fund the HRC’s qualifying expenses until the HOME-ARP funds have been exhausted. Costs related to the HRC’s operations include staff salaries, facility cleaning, showers, laundry, hygiene products, facility supplies, utilities, restroom/sink rentals and most important, food and water. The Hub OC has an arrangement for food services with Abound Food to provide hot meals and includes the preparation of the meals off site and delivered in temperature-controlled containers to be distributed at the site. The Hub OC also works strategically with partner agencies and organizations to provide on-site appointments or referrals to a variety of services that include, but are not limited to medical, dental, mental health care, social services, veterinary services, and shelter. The Hub OC also utilizes its subsidiary non-profit Full Circle to provide clothing, and the Youth Center of Orange to provide childcare so that parents can focus on getting the assistance they need to help them into stable employment or housing.

To meet the housing requirement of the HOME-ARP grant and address some of the housing assistance needs within the city, the plan proposes to establish a Tenant Based Rental Assistance (TBRA) Program that will partner with Valencia Gardens, an affordable housing development adjacent to the HRC. The TBRA Program guidelines and requirements are under development and will return to the City Council at a future date for consideration. The TBRA Program will be funded through the City’s annual HOME Program entitlement to preserve the HOME-ARP funds for the operation of the HRC. Historically, the City has had difficulty finding qualifying projects for its HOME funding therefore, by establishing a TBRA program, the City will be able to more timely expend its HOME funding, while addressing a need in the community.

As required by the City’s approved Citizen Participation Plan, a Public Notice was published in the Anaheim Bulletin on December 1, 2022 to inform residents of the Public Hearing on January 10, 2022 and availability of the draft HOME-ARP for review and comment. The notice advised residents that copies of the draft plan were also available on the City’s website from December 1 to December 16, later extended to December 19. Additionally, the notice stated that hard copies of the document would also be available at the counters of the Community Development Department, Orange Main Public Library, and City Clerk Office.

If approved, staff will return to Council with a Substantial Amendment to the 2021 Action Plan to include the HOME-ARP funding required by HUD. The Action Plan is an annual document required by HUD that outlines the City’s intention for the use of a specific year’s funding in accordance with the City’s approved Consolidated Plan and provides a concise summary of the actions, activities, and the specific federal and non-federal resources that will be used each year to address the priority needs and specific goals identified by the Consolidated Plan.

In addition, staff will return with a Substantial Amendment to the City’s current Consolidated Plan for 2020-2024. The Consolidated Plan identifies housing and community needs, establishes priorities based on community feedback, and outlines a strategy to address the identified needs. The Amendment to the Consolidated Plan will be to include the City’s strategy to add a TBRA program to support affordable housing needs.

Staff recommends the approval of the HOME-ARP Allocation Plan and requests authorization to incorporate any comments received by the community at the Public Hearing into the Plan for submittal to HUD.

7. ATTACHMENTS
City of Orange Page 3 of 4 Printed on 1/5/2023
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· Draft HOME-ARP Allocation Plan
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Agenda Item
City Council
Item #: 7.2. 1/10/2023 File #: 22-0682
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, Interim City Manager
FROM: Jeff Adams, Interim Community Development Director

1. SUBJECT
Public Hearing to consider the approval of the HOME Investment Partnership-American Rescue Plan Allocation Plan prior to submittal to the Department of Housing and Urban Development.

3. RECOMMENDED ACTION

1. Authorize staff to incorporate public comments received at the Public Hearing into the HOMEARP Allocation Plan.

2. Approve the HOME-ARP Allocation Plan.

3. Authorize the City Manager or their designee to make any necessary changes to the Allocation Plan and submit the Allocation Plan to the Department of Housing and Urban Development (HUD).

6. Authorize the City Manager or their designee to execute documents related to the HOME-ARP Allocation Plan on behalf of the City.

4. FISCAL IMPACT
The total expenditure for this Allocation Plan is $1,572,426.70 and will be funded through HOME (317).

5. STRATEGIC PLAN GOALS
Goal 2: Be a fiscally healthy community
City of Orange Page 1 of 4 Printed on 1/5/2023
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a: Expend fiscal resources responsibly
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectation

1. Development and support of affordable housing;

2. Tenant-based rental assistance (TBRA);

3. Provision of supportive services;

4. Acquisition and development of non-congregate shelter units.

The City’s plan is focused on using HOME-ARP funds to reimburse the General Fund for qualifying expenses related to the HRC’s services and resources provided to the qualifying population.

Furthermore, the plan is to continue to fund the HRC’s qualifying expenses until the HOME-ARP City of Orange Page 2 of 4 Printed on 1/5/2023
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Item #: 7.2. 1/10/2023 File #: 22-0682
Furthermore, the plan is to continue to fund the HRC’s qualifying expenses until the HOME-ARP funds have been exhausted. Costs related to the HRC’s operations include staff salaries, facility cleaning, showers, laundry, hygiene products, facility supplies, utilities, restroom/sink rentals and most important, food and water. The Hub OC has an arrangement for food services with Abound Food to provide hot meals and includes the preparation of the meals off site and delivered in temperature-controlled containers to be distributed at the site. The Hub OC also works strategically with partner agencies and organizations to provide on-site appointments or referrals to a variety of services that include, but are not limited to medical, dental, mental health care, social services, veterinary services, and shelter. The Hub OC also utilizes its subsidiary non-profit Full Circle to provide clothing, and the Youth Center of Orange to provide childcare so that parents can focus on getting the assistance they need to help them into stable employment or housing.

7. ATTACHMENTS
City of Orange Page 3 of 4 Printed on 1/5/2023
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Item #: 7.2. 1/10/2023 File #: 22-0682
· Draft HOME-ARP Allocation Plan
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1 INTRODUCTION
The City of Orange’s HOME-American Rescue (ARP) Allocation Plan describes how the City of Orange engaged in the consultation and public participation process as part of the Plan’s development and requirements. It outlines how the City will use HOME-ARP funds to address the needs of qualifying populations who are defined as persons who are: (1) homeless, as defined in section 103(a) of the McKinney-Vento Homeless Assistance Act, as amended (42 U.S.C.11302(a)) (“McKinney-Vento”); (2) at risk of homelessness, as defined in section 401 of McKinney-Vento; (3) fleeing, or attempting to flee domestic violence, dating violence, sexual assault, stalking, or human trafficking; (4) part of other populations where providing supportive services or assistance would prevent a family’s homelessness or would serve those with the greatest risk of housing instability; or (5) veterans and families that include a veteran family member that meet the criteria in one of (1)-(4) above.

The City will receive $1,655,186 in HOME-ARP funding to be used in accordance with the HOMEARP Guidelines and as described in this Allocation Plan.

The Eligible Activities for HOME-ARP activities are as follows:

1. Administration and Planning Costs;

2. Development of Rental Housing (Acquisition, Rehabilitation, Construction);

3. Development of Non-Congregate Shelter (Acquisition, Rehabilitation, Construction);

4. Tenant-Based Rental Assistance (TBRA);

5. Supportive Services; and

6. Nonprofit Operating and Capacity Building Assistance.

The contents of this plan will address how the City of Orange proposes to use its HOME-ARP Funds in accordance with the eligible activities listed above.

The following are the major components addressed in the plan:

1. Consultation;

2. Public Participation;

3. Needs Assessment and Gaps Analysis;

4. Identification of HOME-ARP Activities;

5. HOME-ARP Production Goals;
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2 CONSULTATION
In accordance with the HOME-ARP Guidelines, the City consulted with the following agencies before developing its HOME-ARP allocation plan:
 Continuum of Care agencies serving the jurisdiction’s geographic area,  homeless service providers,
 domestic violence service providers,
 veterans’ groups,
 public housing agencies (PHAs),
 public agencies that address the needs of the qualifying populations, and  public or private organizations that address fair housing, civil rights, and the needs of persons with disabilities.

Describe the consultation process including methods used and dates of consultation:

The HOME-ARP Allocation Plan was developed following an extensive consultation and outreach effort. The City of Orange conducted extensive outreach activities beginning October 13, 2022.

The City held over seven (7) consultation meetings to engage stakeholder groups in the process of its engagement efforts in addition to one-on-one interviews with its homeless population over the course of two weeks in November 2022. The consultation meetings included external and internal participants. The consultation meetings were held virtually and in person and through one-on-one interviews. Community Development staff also offered one-on-one consultations to accommodate individuals unable to attend the meetings. The consultation meetings with the stakeholders were advertised consistent with the City of Orange’s Citizen Participation Plan.

Email communication was also sent to stakeholders. The outreach effort included advertisement via the City’s website and social media, flyers at City Hall Department counters and the Main Library, and on City monitors in at the City Clerk’s Office and Community Services Department.

Meetings were also advertised on the City’s channel 3 station. Additionally, the City’s partner, The HUB OC, a local non-profit, distributed flyers at a local church, youth center location, and included the information in their monthly newsletter. The HUB OC also assisted with outreach by including information for the stakeholder meetings on their social media platforms.

The series of meetings and one-on-one interviews were conducted with internal/external stakeholders including homeless service providers, elected officials, City staff, continuum of care partners, fair housing agencies, homeless individuals, among many others involved in addressing the homeless needs in the City of Orange. For a complete list, please refer to table below. The consultation process provided helpful insight and clarification on current issues, needs, and options for addressing the needs of the unsheltered populations throughout the City and region.

The interviews were conducted by staff from the City’s Community Development Department and Community Services Department.
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3 Additionally, a Public Hearing was held before the City Council on January 10, 2023 after proper noticing to solicit additional feedback on the use of HOME-ARP funds. The consultations provided attendees with the HOME-ARP Program background, funding availability, eligible uses of funds, and the range of activities the City of Orange proposes to undertake. Homeless projects and programs to serve the needs of the community were also discussed throughout the consultation process.

Method of Outreach Date Target of Outreach
Flyers at the Community
Development Dept. Counter,
City Clerk/Main Library,
Friends Church, Youth
Centers of Orange
October 13, 2022 –
November 10, 2022
City Residents/Community
Stakeholders/Elected Officials
City of Orange Official
Website
October 11, 2022 -
January 10, 2023
City Residents/Community
Stakeholders/Elected Officials
City of Orange and The HUB
OC social media platforms
October 13, 2022-
November 10, 2022
City residents/community
stakeholders, elected officials
Community Services and City
Clerk Advertisement
Monitors
October 13, 2022-
November 10, 2022
City Residents/Community
Stakeholders/Elected Officials
Direct email meeting
invitation
Starting October 1,
2022
-Continuum of Care Service Providers
-Homeless Services Providers
-Local Hospitals
-Fair Housing Agencies
-Food Service Providers
-Local Partners (ie. Starbucks, Full
Circle, City of Orange Community
Services Department).

City’s Channel 3 Station Starting October 13,
2022 – November
10, 2022
City Residents/Community
Stakeholders/Elected Officials
One on One Interviews Starting October 1,
2022
Targeted recipients/providers
Public Notice Starting December
1, 2022
Community at Large
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4 Push Notifications to
subscribers
Starting October 1,
2022
Subscribers
The HUB OC newsletter October, November Subscribers
Agencies/ Organizations consulted:

Agency/Org Consulted Type of Agency/Org Method of Consultation Feedback Continuum of Care
Coalition
Homeless Services
Provider; Veterans
Groups;
Virtual Stakeholder Meeting
10/13/22, 10/18/22
See summary
below
The HUB Homeless Services
Provider
Virtual Stakeholder Meeting
10/13/22, 10/18/22,
10/27/22, 11/1/22
In-person Stakeholder
Meeting 10/25/22,
11/10/22
Video
presentation
on the HRC
services to
the Orange
Homeless
Community
Clothing the Homeless Clothing the Homeless Virtual Stakeholder Meeting 10/13/22, 10/18/22
See summary
below
HomeAid Family
Care/Emergency
Shelter
Virtual Stakeholder Meeting
10/13/22, 10/18/22
See summary
below
Coalition of OC
Community Health
County of Orange
Continuum of Care
Virtual Stakeholder Meeting
10/13/22, 10/18/22
See summary
below
Fair Housing Housing Advocacy Virtual Stakeholder Meeting 10/13/22, 10/18/22
Consultation 11/17/22
See summary
below
Feeding Freedom Food Service Provider Virtual Stakeholder Meeting 10/13/22, 10/18/22
See summary
below
HEART Team City of Orange Police
Department
Virtual Stakeholder Meeting
10/13/22, 10/18/22,
11/1/22
See summary
below
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5 Helping Hands Homeless Service
Provider
Virtual Stakeholder Meeting
10/13/22, 10/18/22
See summary
below
Helping Homeless
Companions
Homeless Service
Provider
Virtual Stakeholder Meeting
10/13/22, 10/18/22
Consultation 12/9/22
See summary
below
Hospital Association
of S. California
Homeless Service
Provider
Virtual Stakeholder Meeting
10/13/22, 10/18/22
See summary
below
Hurtt Family Clinic Health Service
Provider
Virtual Stakeholder Meeting
10/13/22, 10/18/22
See summary
below
Lestonacc Medical Care and
Vision Services
Virtual Stakeholder Meeting
10/13/22, 10/18/22
Phone consultation
11/17/22
See summary
below
Love Orange Community Service
Provider
Virtual Stakeholder Meeting
10/13/22, 10/18/22
See summary
below
OC Housing and
Community
Development
Oversee grants for
housing and homeless
activities
Virtual Stakeholder Meeting
10/13/22, 10/18/22,
12/9/22
See summary
below
OC Public Health
Agency
Health Service
Provider
Virtual Stakeholder Meeting
10/13/22, 10/18/22
See summary
below
Trellis Homeless Service
Provider
Virtual Stakeholder Meeting
10/13/22, 10/18/22
See summary
below
Veterans of OC Veterans Advocacy
Group
Virtual Stakeholder Meeting
10/13/22, 10/18/22
See summary
below
Volunteers of America Veterans Advocacy Virtual Stakeholder Meeting 10/13/22, 10/18/22
Consultation 11/15/22
See summary
below
Orange Housing CD CHDO Virtual Stakeholder Meeting
10/13/22, 10/18/22
See summary
below
C&C Development Affordable Housing
Developer
Virtual Stakeholder Meeting
10/13/22, 10/18/22
See summary
below
Acacia Housing
Advisors
Affordable Housing
Developer
Virtual Stakeholder Meeting
10/13/22, 10/18/22
See summary
below
Mercy Housing Affordable Housing
Developer
Virtual Stakeholder Meeting
10/13/22, 10/18/22
See summary
below
Veterans Group Veteran Services Virtual Stakeholder Meeting 10/13/22, 10/18/22
See summary
below
OC Housing Authority Housing Choice
Voucher Administrator
Virtual Stakeholder Meeting
10/13/22, 10/18/22
See summary
below
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6 Summarize feedback received and results of upfront consultation with these entities:

The City solicited meaningful feedback from its consultation meetings. The feedback solicited from the homeless clientele resulted in feedback of real-life experiences and examples.

General findings are described below. For more detailed feedback received, refer to Attachment A.

The recurring theme from the one-on-one interviews is that a large majority of the clientele fall within in the definition of chronically homeless. While some clients indicated they have a plan to get into housing, the clients stated a preference for wanting to live independently. For this reason, many of the homeless clients are not sheltered. Many described bad experiences in the shelter system that has left them with no desire to seek any type of temporary shelter and for this reason prefer to live on the streets, even during the winter months. Through the interviews we also learned the limitations many encounter at shelters, with many not accepting families or pets.

The services offered at the Homeless Resource Center (HRC) include meals, showers, laundry, phone charging stations, and mail services. One individual stated that he travelled daily using several buses and spending two hours each way to reach Orange where he has been receiving meals for nearly two decades. When asked about his housing status, he said it took him a while to become sober, but with his sobriety he is hopeful of finding a job so that he can afford an apartment and live independently.

The feedback from the Consultation presentations was very positive and public support was voiced at each consultation meeting for the need to continue the services offered at the HRC.

The Sisters of St. Joseph also participated in a consultation resulting in a request to partner with the HUB OC, who manages the HRC, in some capacity since homeless services is part of their mission.

There is a recognized perception of the ‘stigma’ of homelessness and the way it affects how people view themselves and how they are treated by the community. Service providers emphasized that there is an existing cultural ‘stigma’ of being homeless and that this stigma greatly affects one’s perception of self and sense of dignity. The ways in which systems, services, and the larger community treat those experiencing homelessness is dehumanizing and takes everything out of their control (i.e. relying on waitlists for services/housing). Oftentimes, those experiencing homelessness feel like they don’t have a voice and are experiencing trauma that is hard to process.

There is a lack of concrete solutions to support the area’s chronically homeless population.

Service providers acknowledged that there are not long-term solutions and/or specific programs to assist the population identified as ‘chronically homeless’ (being homeless for ten (10) or more consecutive years as defined by HUD). It was observed that more of the chronically homeless population lives in encampments, though they may access emergency sheltering in the winter months.
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7 The lack of affordable housing and the affordability crisis was referenced as the most significant issue facing the unsheltered population. There is recognized lack of affordable housing across the County of Orange as well as a trend of rising rents over the past few years. The lack of affordable housing options creates an obstacle to move those experiencing homelessness from shelter to permanent housing. The lack of a pipeline of affordable housing also compounds waiting periods for shelters as well as for the very limited affordable housing options.

Additionally, the Section 8 program that has historically assisted in securing long-term affordable housing is not keeping pace with rising rents or inventory. It was stated that currently, most landlords are not accepting Section 8 vouchers as they do not reflect current ‘market’ value of their units and landlords also do not want to deal with the regulatory requirements/paperwork of the program when they can find tenants willing to pay the higher rents.

Beyond the consultations and interviews, area public officials have toured the HRC and were amazed at the efficiency of its operations. One statement included, “this place should be a model for other communities” and “can you replicate this elsewhere?” The City also held internal consultation to include:

City of Orange Administrative Team
City of Orange CDBG Committee
City of Orange Community Services Department
City of Orange Police Department
The City’s Allocation Plan concept was presented initially and garnered support from the various City Departments, especially the Police Department that runs the Homeless Engagement, Assistance & Resources Team (HEART). The HEART Team works specifically with the homeless community to offer resources which go hand in hand with the HRC services. These partnerships have been noticeably positive to the HEART Team.

The Orange County Outreach and Engagement Team assists individuals who are experiencing homelessness. Feedback from a one-on-one interview with The OC Outreach and Engagement Team was very positive as there are limited resources throughout the county for the overwhelming unsheltered community.

Local business owners, specifically Starbucks coffee, has been very supportive of the HRC. When interviewed, their feedback included noticeable decrease in loitering outside of their business and less disruptive behavior since the establishment of the HRC. When asked if there were services that were not being offered, the homeless clientele interviewed requested coffee with their breakfast. Due to the cost of coffee and the supplies associated with a cup of coffee, this is not an item that is served at the HRC. During the consultation process, the HRC announced a partnership with Starbucks to offer coffee a couple days per week. 638
8 Affordable Housing Developers also participated in the consultations. While some advocated for more City funding for affordable housing developments, the developers showed their support with the HRC operation’s. One of the affordable housing developments is located on the same street as the HRC and will be setting aside units for the City’s newly established Tenant Based Rental Assistance Program (TBRA) for qualifying HRC clientele.

PUBLIC PARTICIPATION
In accordance with the HOME-ARP Allocation Plan Guidelines, the City of Orange provided for and encouraged citizen participation in the development of the HOME-ARP allocation plan.

Before submission of the plan, the City provided residents with reasonable notice and an opportunity to comment on the proposed HOME-ARP allocation plan of no less than 15 calendar days from December 1, 2022 to December 15, 2022. The City extended this review period through December 19, 2022 to allow for additional comment and feedback. The City followed its adopted requirements for “reasonable notice and an opportunity to comment” for plan adoption and subsequent amendment in its current citizen participation plan. In addition, the City held at least one public hearing on January 10, 2023 during the development of the HOME-ARP allocation plan and prior to submission.

In compliance with HOME-ARP guidelines, the City made the following information available to the public:
 The amount of HOME-ARP the City will receive, and
 The range of activities the City will undertake.

Throughout the HOME-ARP allocation plan public participation process, the City followed its applicable fair housing and civil rights requirements and procedures for effective communication, accessibility, and reasonable accommodation for persons with disabilities and providing meaningful access to participation by limited English proficient (LEP) residents that are in its current citizen participation plan as required by 24 CFR 91.105 and 91.115.

Describe the public participation process, including information about and the dates of the public comment period and public hearing(s) held during the development of the plan:

The City of Orange undertook an extensive consultation process to encourage public participation in the development of its ARP-Allocation Plan.

The meetings included:

1. Overview of the funding available to the City under the HOME-ARP program;

2. PowerPoint Presentation by City staff describing the funding source, HOME-ARP Allocation Plan Process, and the activities the City considered for inclusion in the HOMEARP Allocation plan;

3. Video presentation on the homeless services currently provided at the HRC. 639
9 The consultation meetings included the following:

Consultation Meeting #1 - October 13, 2022, 7:00 p.m.– Virtual Meeting Consultation Meeting #2 - October 18, 2022, 6:00 p.m. – Virtual Meeting Consultation Meeting #3 - October 25, 2022, 6:00 p.m. – Weimer Room – 300 E. Chapman Ave, Consultation Meeting #4 – October 27, 2022, 7:00 p.m. – Virtual Meeting Consultation Meeting #5 – November 1, 2022, 4:00 p.m. – Virtual Meeting Consultation Meeting #6 – November 3, 2022, 6:00 p.m. - Handy Park – 2143 E. Oakmont Ave.

Consultation Meeting #7 – November 10, 2022, 7 p.m. – El Camino - 400 N. Main Street The consultation meetings were coordinated to include all required participants under the HOME-ARP guidelines.

In addition to the Consultation Meetings, the City also conducted one-on-one interviews with the City’s homeless clientele. The feedback from the meetings is also included in Attachment #A.

In conformance with the HOME-ARP Allocation Plan Guidelines, the city held the following public meetings and provided noticing as follows:
 Date(s) of public notice: 12/1/2022
 Public comment period: start date – 12/1/2022 end date – 12/19/2022  Date(s) of public hearing: 1/10/2023
 Substantial Amendment public hearing: February 14, 2023 Describe the public participation process:

In compliance with the HOME-ARP notice, the City conducted a public comment period from December 1, 2022 to December 15, 2022 which was noticed in the Orange City News on December 1, 2022. The City extended the public comment and review period through December 19, 2022 to allow an opportunity for additional feedback. The public participation process included noticing via direct email to continuum of care partners, advertisement on all City Hall tv monitors (City Clerk, Community Services), flyers at public counters (City Clerk, Community Services, Community Development, Youth Centers of Orange, Friends Church); advertisement on the City of Orange Official Website and City of Orange social media platforms including Facebook, City push notifications to subscribers of news items, and Channel 3. Notification of the Public Hearing was also communicated via email to the mailing list of stakeholders and to attendees at all the consultation meetings.

Describe efforts to broaden public participation:

The City’s efforts to broaden public participation included developing an extensive list of service providers at the local and regional level, public and private agencies that provide homeless services, and affordable housing developers. All groups were invited to participate in the 640
10 Allocation Plan process to solicit meaningful feedback and to broaden its outreach efforts to solicit feedback to address the service gaps in the community. In addition, one on one interviews were conducted directly with unhoused individuals from the City of Orange and those who seek housing services from the City and the region.

All comments or views were considered orally, in writing and incorporated herein in the process of preparing the HOME-ARP allocation plan.

Summarize the comments and recommendations received through the public participation process either in writing, or orally at a public hearing:

All public participation comments and recommendations received through the public participation process either in writing, or orally at a public hearing or otherwise are summarized in Attachment #A. All comments were addressed.

NEEDS ASSESSMENT AND GAP ANALYSIS
In accordance with Section V.C.1 of the Notice (page 14), the City of Orange evaluated the size and demographic composition of the qualifying populations within its boundaries and assessed the unmet needs of each of those populations. Gaps were identified within its current shelter and housing inventory, as well as the service delivery system. The City used current data, including point in time count, housing inventory count, and other data available through CoCs, and consultations with service providers to quantify the individuals and families in the qualifying populations and their need for additional housing, shelter, or services.

Homeless Needs Inventory and Gap Analysis Table
Homeless
Current Inventory Homeless Population Gap Analysis
Family Adults Only Vets Family
HH (at
least 1
child)
Adult
HH
(w/o
child)
Vets Victims
of DV
Family Adults Only
# of
Beds
# of
Units
# of
Beds
# of
Units
# of
Beds
# of
Beds
# of
Units
# of
Beds
# of
Units
Emergency
Shelter 546 185 1707 # #
Transitional
Housing 621 223 248 # 26
Permanent
Supportive
Housing
1205 369 1397 # 1127
Other
Permanent
Housing
129 37 138 # #
Sheltered
Homeless # 116 # #
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11 Unsheltered
Homeless # 134 # #
Current Gap # # 134 #
Data Sources: 1. Point in Time Count (PIT); 2. Continuum of Care Housing Inventory Count (HIC); 3. Consultation 642
12 The following are definitions of the qualifying populations within the City’s boundaries:

Homeless as defined in 24 CFR 91.5
Chronically homeless means:
(1) A “homeless individual with a disability,” as defined in section 401(9) of the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11360(9)), who:
(i) Lives in a place not meant for human habitation, a safe haven, or in an emergency shelter; and
(ii) Has been homeless and living as described in paragraph (1)(i) of this definition continuously for at least 12 months or on at least 4 separate occasions in the last 3 years, as long as the combined occasions equal at least 12 months and each break in homelessness separating the occasions included at least 7 consecutive nights of not living as described in paragraph (1)(i). Stays in institutional care facilities for fewer than 90 days will not constitute as a break in homelessness, but rather such stays are included in the 12-month total, as long as the individual was living or residing in a place not meant for human habitation, a safe haven, or an emergency shelter immediately before entering the institutional care facility;
(2) An individual who has been residing in an institutional care facility, including a jail, substance abuse or mental health treatment facility, hospital, or other similar facility, for fewer than 90 days and met all of the criteria in paragraph (1) of this definition, before entering that facility; or (3) A family with an adult head of household (or if there is no adult in the family, a minor head of household) who meets all of the criteria in paragraph (1) or (2) of this definition, including a family whose composition has fluctuated while the head of household has been homeless.

At Risk of Homelessness as defined in 24 CFR 91.5
The number of individuals at risk of homeless is difficult to assess given an individual’s circumstances can change overnight. An individual at risk of homelessness is defined in 24 CFR

91.5 as Those that have an annual income below 30 percent of median family income for the area at the greatest risk of homelessness. Especially those that do not have family, friends, or other social networks to rely on. An individual at risk of homelessness is best described in meeting one of the following conditions:
(A) Has moved because of economic reasons two or more times during the 60 days immediately preceding the application for homelessness prevention assistance; (B) Is living in the home of another because of economic hardship; 643
13 (C) Has been notified in writing that their right to occupy their current housing or living situation will be terminated within 21 days after the date of application for assistance; (D) Lives in a hotel or motel and the cost of the hotel or motel stay is not paid by charitable organizations or by federal, State, or local government programs for low-income individuals; (E) Lives in a single-room occupancy or efficiency apartment unit in which there reside more than two persons or lives in a larger housing unit in which there reside more than 1.5 people per room, as defined by the U.S. Census Bureau;
(F) Is exiting a publicly funded institution, or system of care (such as a health-care facility, a mental health facility, foster care or other youth facility, or correction program or institution); or (G) Otherwise lives in housing that has characteristics associated with instability and an increased risk of homelessness, as identified in the recipient's approved Fleeing, or Attempting to Flee, Domestic Violence, Dating Violence, Sexual Assault, Stalking, or Human Trafficking, as defined by HUD in the Notice
Any individual or family who:
(i) Is fleeing, or is attempting to flee, domestic violence, dating violence, sexual assault, stalking, or other dangerous or life-threatening conditions that relate to violence against the individual or a family member, including a child, that has either taken place within the individual's or family's primary nighttime residence or has made the individual or family afraid to return to their primary nighttime residence;
(ii) Has no other residence; and
(iii) Lacks the resources or support networks, e.g., family, friends, faith-based or other social networks, to obtain other permanent housing.

Other populations requiring services or housing assistance to prevent homelessness and other populations at greatest risk of housing instability, as defined by HUD in the Notice A youth (17 years or younger) not accompanied by an adult (18 years or older) or an adult without children, who is homeless (not imprisoned or otherwise detained pursuant to an Act of Congress or a State law), including the following:
(1) An individual who lacks a fixed, regular, and adequate nighttime residence; and 644
14 (2) An individual who has a primary nighttime residence that is:
(i) A supervised publicly or privately operated shelter designed to provide temporary living accommodations (including welfare hotels, congregate shelters, and transitional housing for the mentally ill);
(ii) An institution that provides a temporary residence for individuals intended to be institutionalized; or
(iii) A public or private place not designed for, or ordinarily used as, a regular sleeping accommodation for human beings.

The size and demographic composition of qualifying populations within the City’s boundaries:

There are 134 homeless persons in the City of Orange as of the 2022 Point-in-Time count.

According to the count, 116 are sheltered, and 134 are unsheltered. There was no information available on the breakdown of children in the data or youth. There is no county data on race or ethnicity.

Currently, the City through its operator is serving over 70 meals per day. In addition to meals, on average the same individuals seek showers, access to laundry facilities, clothing, and health care.

These services are in dire need to those who do not have a shelter to facilitate their daily needs.

The families that are at risk or experiencing homelessness do not frequent the HRC at the same consistent rate as its regular clientele, but there are cases where families go the HRC out of desperation. Through its partnerships, temporary shelter is facilitated through the HRC and all the services available to assist the family are provided.

For the homeless subpopulations served in Orange, many are chronically homeless because they suffer from severe mental illness, chronic substance abuse, HIV/AIDS, disabilities, and are veterans.

Identify and consider the current resources available to assist qualifying populations, including congregate and non-congregate shelter units, supportive services, TBRA, and affordable and permanent supportive rental housing:

As background, for nearly 20 years, the non-profit, Mary’s Kitchen had a license agreement with the City to provide homeless individuals with a hot meal, shower facilities, mail services, and laundry services on City property. While limited social services were also available to its clientele, Mary’s Kitchen did not provide services through the Continuum of Care agencies. The City terminated the license agreement as safety concerns regarding how the organization was operating continued to increase.

In the Spring of 2022, pursuant to an agreement reached in federal court, the City of Orange agreed to provide the services that were being offered at Mary’s Kitchen to its clientele without 645
15 interruption. The City of Orange mobilized expeditiously to partner with a local non-profit, the HUB OC, to properly administer the services in a new temporary location on the parkway along Struck Avenue in front of the City of Orange’s Public Works Department. To date, the expenses for the services at the HRC have been paid using Coronavirus Aid, Relief, and Economic Security (CARES) Act funding, as well as the City’s General Fund. It is important to note that with the CARES funding almost completely exhausted, the City utilized General Fund dollars to supplement the cost of operation and resources, but the General Fund is not a sustainable funding source because of the high costs associated with the operations and administration of the HRC. The General Fund was used as a temporary solution to bridge the gap in funding in order to avoid interruption in services to the homeless clientele until another source of funding could be identified.

The HUB OC currently operates the HRC where the services are provided to the homeless clientele. As mentioned, the HRC is operating in a temporary location on City property.

Currently, the clientele receives a meal ticket, a shower ticket, and a laundry ticket as needed.

The use of tickets for services is to track statistics and adjust resources and operations accordingly for future budgeting purposes. Additional services include mail, restroom facilities, haircuts offered through partners on site, as well as free childcare through The Hub OC’s subsidiary nonprofit, the Youth Centers of Orange, to allow for parents the opportunity to seek employment.

Beyond the basic needs, Continuum of Care services appointments are made and facilitated by the HRC staff. Continuum of Care services include medical services, dental services, social services, shelter referrals, mental health services, rehabilitation services, veterinarian services, vision services, recovery groups, work programs, COVID-19 vaccinations, housing case worker, Domestic Violence Support Groups, addiction treatment, and job seeking assistance.

Furthermore, access to clothing for job interviews is available through The Hub OC’s other subsidiary non-profit, Full Circle Thrift Shop. Device charging stations are also maintained at the site, as well as availability of resources, free of charge, are provided to those who need them.

Available resources include free cell phone and ipad devices that are distributed under a government program, hygiene kits, and socks. If an individual is in need of transportation for a job interview, bus tickets are also available.

On average, approximately 70 individuals receive hot meals for breakfast and lunch and receive a non-perishable meal for dinner. Tables are set up under easy up canopies for the clientele to eat and/or wait for their laundry or shower services, charge their device, and schedule continuum of care services. The HRC operates Monday through Saturday, 9 am – 3 pm and is closed on Sundays. The HRC operates during holidays as well. A recent example is the Thanksgiving Meal served on Thanksgiving Day. The HRC staff has become very familiar with its clientele and not only know them on a first name basis, but are familiar with their cases and the status of each.

This creates a welcoming environment for the patrons and a place where they feel supported and safe.
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16 The cost of operating the HRC includes facility cleaning, showers, laundry, hygiene products, facility supplies, staff salaries, utilities, security, restrooms/sink rentals, and most importantly, food and water. The HUB OC has an arrangement for food services with Abound Food to provide hot meals, where the food is prepared off site and delivered in temperature-controlled containers and distributed at the site.

The focus of the City of Orange’s HOME-ARP Allocation Plan is to continue funding the supportive services for the homeless community offered at the HRC while it is subject to the federal court agreement and transitions into the HRC’s long-term location and operations.

Describe the unmet housing and service needs of qualifying populations:

Homeless as defined in 24 CFR 91.5
While there is an unmet need of affordable housing and shelters, the homeless clientele interviewed consistently stated they did not care for any type of shelter, including winter shelters, and preferred to be on the streets. Many of the clients interviewed also mentioned that addiction is something they struggle with or did at some time. During a client interview, it was revealed that the individual slept in Los Angeles as that was his home base but has been coming to the City of Orange for meals and services for nearly 20 years. This is the case of a chronically homeless individual who has lived on the streets for almost two decades yet has not taken the necessary steps to become housed, claiming his preference is to not live in a congregate shelter but to instead remain independent.

While there are limited shelter beds available at the County level, there are resources available for those who seek them. Aside from shelter services, meal services, showers, and laundry are among the services in greatest demand.

There are clients who are housed yet need that extra meal to make ends meet every month. The patterns of the clients have become evident to the HRC staff. Usually before the end of each months, there is a surge in clients needing meals.

At Risk of Homelessness as defined in 24 CFR 91.5
The HRC serves all the qualifying homeless populations including those at risk of homeless, those fleeing or attempting to flee, domestic violence, dating violence, sexual assault, stalking victims, or human trafficking as defined by HUD in the notice. The HRC provides assistance with coordinating child-care so parents have an opportunity to meet with the service providers to assist with their housing needs.

Identify any gaps within the current shelter and housing inventory as well as the service delivery system:

The current shelter and housing inventory is not sufficient to meet the current need in the City, County or Region to house the unsheltered population. However, the greatest challenge is for 647
17 the unsheltered population who does not wish to seek shelter. Since the focus of the Allocation Plan is to provide supportive services to the homeless population, the gap is focused on the services the unsheltered population would otherwise not receive were it not for the services provided by the HRC.

Currently, the HRC maintains daily statistics on the clientele they serve. A snap-shot of a day at the HRC consists of 80-100 Chronically Homeless, 75 borderline or temporarily homeless, and approximately 25 having a one-time need or requiring preventative care. The HRC has created an extended network of agencies and housing providers to assist in cases where shelter is an option for those willing to pursue it.

The greatest need as observed in real time is the need for meals for homeless individuals, showers, laundry facility, hygiene kits, socks, mail services, and the connection to the Continuum of Care services offered. These services are not offered elsewhere, and the need is evidenced by the homeless clientele that the HRC serves and personal interviews with them in the process of developing this plan.

Identify priority needs for qualifying populations:

The priority needs for the qualifying population as identified in the City’s 2020-2024 Consolidated Plan are Homeless Services and Affordable Housing. The priority need for the City of Orange’s homeless population is beyond shelter and housing for those that are chronically homeless. The need for Orange’s homeless population is the need for meals, showers, laundry, mail service, and continuum of care resources. The priority needs identified for the qualifying population are consistent with the use of federal funds for this purpose.

Explain how the PJ determined the level of need and gaps in the PJ’s shelter and housing inventory and service delivery systems based on the data presented in the plan:

The City determined the level of need in the service delivery system through the unsheltered population that has been receiving services in the City of Orange under its administration since the Spring of 2022. The City was not previously involved in providing meal, showers, laundry, orcontinuum of care coordination services. .

Orange has joined with the cities of Anaheim, Brea, Buena Park, Cypress, Fullerton, La Habra, La Palma, Placentia, Villa Park, Stanton, and Yorba Linda in an unprecedented partnership called the North Service Planning Area (SPA). The North SPA Partnership is a joint collaboration that includes two full-service Navigation Centers to provide help to the region’s homeless. The HRC provides services to connect individuals to these shelters, provide continuum of care services while individuals are waiting to be placed in the shelter, and services for those who declined shelter services.
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18 The level of need and gap were determined by extensive levels of community input, stakeholder input, and Point-in-Time data.

HOME-ARP ACTIVITIES
Describe the method(s)that will be used for soliciting applications for funding and/or selecting developers, service providers, subrecipients and/or contractors:

The method that will be used to solicit service providers will follow the City’s procurement protocols. The services provided at the HRC are unique, making it difficult to solicit other service providers without risking interruption of services. As such, the City will request permission from HUD to sole source with the HUB OC given the unique nature of their services and to not risk the interruption of services.

Since taking over the operation, the HUB OC as the provider has exceeded all expectations and is doing an excellent job providing services to the homeless community in Orange. The clientele, in this case subrecipients, meet the qualifying population needs and are an assumed beneficiary due to their circumstances. All homeless clients are welcome to receive the services without the need for an application.

Over the course of the last year, beginning in the Spring of 2022, the City of Orange entered into a Professional Services Agreements with the HUB OC to serve as the operator and implement the most needed services which include meals, shower, mail, and laundry facilities, as well as manage the general operations of the HRC. The HUB OC is mindful of the City and HUD regulations and has been compliant with maintaining documentation and reporting. All expenses for administration, food, supplies are carefully reviewed by staff to ensure proper usage of the funds.

The HUB OC is paid for their service with CARES and City General funds on a reimbursement basis when monthly invoices are received.

Describe whether the PJ will administer eligible activities directly:

The City of Orange does not have the capacity to administer eligible activities directly making it necessary to acquire a service provider to administer activities on the City’s behalf. Given the unique nature of the services provided, service providers who specialize in the services offered at the HRC are far and few and not easy to find.

Upon approval of the Allocation Plan, the City will enter into a new agreement with the HUB OC that is consistent with an agreed upon scope of work and cost in compliance with the Allocation Plan and HUD regulations. The City’s role will be to oversee the contract and the HUB OC will administer eligible activities directly.
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19 If any portion of the PJ’s HOME-ARP administrative funds are provided to a subrecipient or contractor prior to HUD’s acceptance of the HOME-ARP allocation plan because the subrecipient or contractor is responsible for the administration of the PJ’s entire HOME-ARP grant, identify the subrecipient or contractor and describe its role and responsibilities in administering all of the PJ’s HOME-ARP program:

HOME-ARP administrative funds have not been provided to the HUB prior to HUD’s acceptance of the HOME-ARP Allocation Plan. However, upon receiving HUD’s acceptance of the HOME-ARP Allocation Plan, the City plans to reimburse the General Funds used for the HUB OC operation and continue to fund the HRC until the grant funds are expended.

In accordance with Section V.C.2. of the Notice (page 4), the City of Orange will use approximately 5% of its administrative HOME-ARP allowance for administration, an eligible HOME-ARP activity type. The planned funding for the HUB’s nonprofit organization operating assistance, nonprofit capacity building, and administrative costs will be within HOME-ARP limits.

Use of HOME-ARP Funding
Funding Amount Percent of
the Grant
Statutory
Limit
Supportive Services $ 1,581,927
Acquisition and Development of NonCongregate Shelters $ # Tenant Based Rental Assistance (TBRA) $ #
Development of Affordable Rental
Housing $ #
Non-Profit Operating $ # # % 5%
Non-Profit Capacity Building $ # # % 5%
Administration and Planning $ 83,259 5 % 15%
Total HOME ARP Allocation $ 1,665,186
Describe how the PJ will distribute HOME-ARP funds in accordance with its priority needs identified in its needs assessment and gap analysis:

HOME-ARP Funded Plan
The City plans to distribute the HOME-ARP funds in accordance with the priority needs identified in its need assessment and gap analysis. Consistent with the needs of the homeless community, the City will distribute approximately 95% of the funds to The HUB OC to serve the needs of the homeless on a reimbursement basis. The balance of the funds (5%) will be used for administration purposes.

The City will enter into a new subrecipient agreement with the HUB OC to fund its operation until the funds are fully exhausted. In order to more efficiently and effectively provide services, the HRC will move from its temporary location on the sidewalk of Struck Avenue to the site of where 650
20 the previous homeless service provider was located. The City will be relocating a mobile office unit to the newly renovated site that will provide continuum of care providers space to meet with clients and allow for more privacy, a need expressed by service providers at the HRC.

Long-Term Plan
Once the HOME-ARP funds are exhausted, the HRC is planning to modify the current operations of the site as part of the long-term plan to avoid interruption in services and reduce operational costs. The HUB endeavors to work strategically with partners in the local and global communities and organizations to provide services free of charge and is working to acquire donations for resources. Additionally, partnerships are being developed in order to offer classes and workshops at the site to help clients towards long term employment and housing stability.

The goal of the HRC in the long run is to continue to offer the same services it does now, but adjust meals to a more nutritional, medical, and supplemental based service. Current services such as showers and laundry will continued to be offered and will encourage the client to attend a class, workshop, or other empowering services offered at the site through one of its partners or volunteers. Currently, the HUB OC has over 40 partners and is continuously seeking out additional partners to expand services and resources for the homeless community at no additional cost. The HUB OC develops it partnerships by reaching out to schools, non-profits, and local businesses and donors directly and sharing the mission and vision of the HRC with the goal of receiving continuous or one-time financial or in-kind donations. Partnerships are also developed through word of mouth from volunteers and current partner organizations already providing services at the site. If the outreach results in a long-term partnership, the Hub OC will create agreements for the service or donation to be provided at no-cost at the HRC, including those services already being offered.

The HRC has already started to secure partnerships for the classes, workshops, and other empowering services it will offer at the site in the long-term. Examples include:
 Work Program focused on creating healthy work ethics and facilitating project participation throughout the City to develop workforce skills;  Classes on health care for individuals living on the streets by nurses from local state university.
 Support classes for mothers including lactation and birthing that will also offer essential items that can be purchased using EBT and WIC onsite;
 Resume building and application assistance by professionals and volunteers in our community;
 Drug and addiction programs through Celebrate Recovery/AA that offers video and workbook curriculum, sponsors, and success chips;
 Men’s and Women's support groups for holistic well-being;  Associate Degree Program through a local college that clients will be able to complete at the HRC through the use of donated computers;
 Nutrional courses by a food scientist;
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21  Outreach courses for volunteers and local businesses wanting to understand the difficulties of the homeless population and discover ways in which they can help.

Additionally, the HUB and the City will work collaboratively to seek grant funding to continue the ongoing operation of the facility.

The Hub OC proposes to make the adjustments to the operation of the services in the long-term to run it more efficiently and at a sustainable cost while continuing to provide the services that are available as the HRC as it currently operates as a result of financial constraints and funding availability.

Describe how the characteristics of the shelter and housing inventory, service delivery system, and the needs identified in the gap analysis provided a rationale for the plan to fund eligible activities:

Service delivery system data was not available through regular channels such as the Point in Time Count or other shelter data. The characteristics of the service delivery system is unique. The data to statistically track the supportive services offered by the HUB was only initiated as recently at the Spring 2022 when the HUB was hired as the service provider.

Through the consultation process with the HUB and its clientele, the need for meals, shower/laundry facilities, and hygiene supplies were validated. Not only is the HRC providing uninterrupted services to the most vulnerable rain or shine, there is no other similar facility in the County that offers these unique services. Partners and public officials have toured the facility and indicated a desire to replicate what the City of Orange is doing in other communities.

The rationale for the plan to fund homeless services was the imminent need in the community for meals, showers, and laundry facilities to assist the homeless population.

HOME-ARP PRODUCTION HOUSING GOALS
Estimate the number of affordable rental housing units for qualifying populations that the PJ will produce or support with its HOME-ARP allocation:

The City does not plan to produce affordable rental housing units with its HOME-ARP allocation.

The City does support affordable rental housing and plans to implement a Tenant Based Rental Assistance Program (TBRA) with its regular HOME fund allocation as part of the 2023-24 Annual Action Plan Process. The guidelines for the TBRA program will developed prior to June 30, 2023 and will be further refined. The City will continue provide the resources offered at the HRC for those who are homeless, those at risk of homelessness, and to assist in the prevention of homelessness.
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22 Describe the specific affordable rental housing production goal that the PJ hopes to achieve and describe how the production goal will address the PJ’s priority needs:

The City of Orange has been very active over the past year in planning for the production of affordable housing. The City has committed regular HOME funds to two affordable housing developers to develop affordable senior housing, a clientele that is also at risk of homelessness due to the fixed nature of their incomes. One of the affordable developments that received HOME funding will be setting aside units for the City’s newly established TBRA program, that will work on a referral basis from the HRC. The details of the program on number of units is currently under development and will be finalized by June 2023.

The City also uses program income from its HOME program and funding from its former Redevelopment Agency to assist with the development of affordable housing.

PREFERENCES
Identify whether the PJ intends to give preference to one or more qualifying populations or a subpopulation within one or more qualifying populations for any eligible activity or project:

The City of Orange does not intend to give preferences to subrecipient clientele. The Homeless population is considered a presumed beneficiary and all clients whether they are from the City of Orange or elsewhere will be served.

REFERRAL METHODS
The City does not intend to use a coordinated entry (CE) process for referrals to a HOME-ARP project or activity. Homeless individuals who seek a permanent housing solutions will enter the CE process after receiving services through the Continuum of Care providers at The HUB. The referrals will be for a non-HOME-ARP project.
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Attachment A

CONSULTATIONS, FEEDBACK, AND COMMENTS
Thursday, October 13 at 7 pm (virtual)
Tuesday, October 18 at 6 pm (virtual)
Tuesday, October 25 at 6pm in the Weimer Room
Thursday, October 27 at 7 pm (virtual)
Tuesday, November 1 at 4 pm (virtual)
Thursday, November 3 at 6 pm at Handy Park
Thursday, November 10 at 7 pm at El Camino Park
Internal Stakeholder Comments
 Is the intent to continue funding the homeless outreach program with the funds? (Response): The specialist is being funded under a separate grant under CARES  Great plan.
 Great replacement program.

External Stakeholder Comments
 Amazing work done. Impressed with all the hard work and teamwork.  This is being implemented by people that know how to handle the situation. Very consistent and respectable way people are being treated. Proud of the City has pulled it together so quickly. A great example of what the city can do.  Partners have made a difference. Finding Partners in the community to come in and bring their services to the site such as medical and other services to people is great. Also, seeing the community donations, investment and show up is wonderful.  As someone who has volunteered for Mary’s Kitchen, witnessed a lot of food coming in for people to take with them such as frosted cake. The food given at Mary’s made you think about the nutrition that people need and the right food service. Whatever food was coming in was just being put in a bag and distributed out. Nice to know there is now a method to the way the meals are served, and how the food is being organized.  unbelievable what has been accomplished. Thinks program is great. 654
 Homeless population goes to business to use bathrooms and hang around. Had regulars.

Cool now that they can send them somewhere, because before didn’t have anywhere to send them, but now they do. Coworkers would get frustrated with homeless, but now they are able to send them there which is great because couldn’t help them before and would be frustrated. States homeless talk about HRC. Very excited about what City is doing.

Stated patrons would get frustrated by homeless and indicate it as feedback on app, and so now staff feels good they can say they are trying to help. Stated she believes that other businesses are noticing the impact, and that homeless nicer because physical needs being taken care of. Homeless easier to talk to since needs being met.  No gaps in services identified.
 Noticing at own homeless shelter shortage of food, which is depended on donated food.

Are you experiencing any of those issues? And what is your way to ensure that we are keeping food available for homeless population? Kylee S (Response): Partner with Food Abound, provide 2 hot meals daily, which one of the food sources comes from First Harvest where Food Abound gets their food.
 For more exact data are we tracking outcomes? (Response): Lean on partners such as Heart Team, OC Health, and Volunteers of America which they have data base that each person goes through. Also, just starting to use a platform called Unite Us, which documents all referrals that come in and exit. Also tracks persons history and what’s to come.
 Wanted to be supportive, hear perspective, and give thanks to serve the community.  How do we show outcomes related to dollars? (Answer): Funds going to address the needs of unhoused population. HUB keeping track of how many meals are being distributed and all the services they provide and documenting success story to show success. Daily logs also kept. Every touch point and service are documented daily and calculated monthly. Everything is accounted for.
 Spoken to different businesses about the holidays coming up. Business bringing up the HRC and seeing it as a true partner and caring for people in their city. The HRC is starting to become like a city name for being well known and trusted which is a huge success right now and goes to all your consistency, hard work, and compassion.  Love what the hub is doing and thinks it is a great place for those who are homeless.

Thinks it’s amazing what they can do. Biggest concern is where people go next and does orange have a plan to do with permanent housing. Requested information on transportation and whether it was provided for those trying to come to the center  People coming to hub, are they primarily sleeping in the City of Orange or other locations? Are there currently any shelters (cold weather or otherwise) that people are 655
staying in? Is the headcount number given in the statistics given in February (2022) accurate with what is being seen with professionals working in the area? (Response) Shelters include Home in OC, an emergency shelter that houses up to 56 people, Casa Teresa, and House of Hope). Police Dept. is almost at 100 people that they helped place in shelter. City of orange is part of North Orange County agreement, and they help set people up in shelters located in Buena Park, Placentia, and at Bridges in Anaheim. Some people are successful, while others do come and go. However, it is a gradual process to get people off the street. There is a demand for more and most people do have to wait as they have already surpassed last year’s numbers. What is great about the Hub is that they give police dept. structure to help those in need and get contacts that may have not been available in the past. They are taking giant steps moving forward with the help of the Hub. While the numbers do fluctuate depending on weather, funding, spaces, they are consistent, and they are on the move in the right direction.  The HUB provides such valuable services in Orange, and I was most touched by the personal relationships between the organization and its clients.

Interviews with Organizations and Partners
Organization: VOA
Title: Program Coordinator
 Connects vets to SSVF to get permanent housing
 Work similar to city.net
 Services provided include outreach, connection to shelters, appointments, buses, drug and alcohol rehab
 Ultimate goal is long-term housing and getting resources for security deposits.  Comes once a week to HRC, started in July. Will see bout 5-10 people a day. Has seen some results.

Observations on HRC: effective. Structure makes it easy to locate individuals because it makes it easier to locate individuals and they are provided with basic needs for assisting in finding jobs.

Gaps in services: doesn’t see major gaps. Would like to see more outreach organizations, maybe city.net. More coordinated effort with community based policing where they can come to establish rapport. Would be good to have medical come more often (ie Lestonnac), maybe twice a week (all medical, dental, vision)
Feels very effective and accomplishes what it is supposed to. Applauds City for doing it.

Centralization is effective.
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Day Porter
 Feels HRC is effective because noticed people’s demeanor change after going to HRC.

At Mary’s Kitchen, they were drunk or high.
 At HRC are shown interest
 Gaps: more bus voucher access and food variety
 Stated that clients speak to her and that they like HRC; clients ask her for prayers.

Organization: Assurance and American Assistance
 Provides cell phone and ipads for individuals who receive any type of State government assistance. Also helps teach clients how to use the device.  Devices free from government for once year. Brand new devices. Different plan options.  Comes twice a week and helps 0-9 people a visit.
 Feels HRC is improvement and way it is managed is effective. Good Structure.  Gap: none identified
Organization: Social Services
 Oversees Social Services team on site. Comes on last Monday of the month to provide assistance with benefits for general relief, cal-fresh, medical.  Sees about 8-10 clients a month. Been coming for 3-4 months.  HRC seems effective – clients get what they need.
 Gap: Space for service providers. Biggest obstacle is that sometimes appointments overlap for services.

Organization: Fair Housing
 Assists with people looking to rent; at-risk for homelessness.  Biggest issues: initial rental assistance. First month and deposit for housing because most people live paycheck to paycheck and don’t have enough. For some, they need up to 3 months rent (Security deposit is double months rent and then first month).  Gap: When clients have unforeseen circumstances, they have no money to pay. Would be good to allow for one time assistance for unforeseen circumstances. Also, would be good 657
to get assistance with security deposits and first months rent. Feels need for more landlord/tenant info for those at risk, without that tenants make bad decisions.  Asked to reach out to HRC to partner. Stated that the program sounded effective and something they would like to be involved with.

Organization: Lestonnac
 Provides medical services to anyone, insurance does not matter. Comes once a week.

Assists 7-8 per visit. Also provides glasses for homeless right on the spot.  Loves the HRC set up – just needs to be off the street. Impressed with HRC and set up.  States HRC is effective – interacts with homeless in the correct way. Clients treated with respect and dignity. Efficient and ticket system is effective.  Gap: Does not see a gap in services.
 Excited to be at HRC.
 States effective because it is centralized. Also effective because not at a shelter so it doesn’t exclude those that don’t want to be in shelters – HRC has broad reach.

Interviews with Clients
Client A
 Started at HRC September 1. Originally was at Riverbed five years ago then moved to Florida. Was staying in Orange in a car with his girlfriend and two dogs until breakup.

Used Mary’s kitchen before, felt that clothes more easily accessible then.  Has own health insurance
 Trying to get into Bridges Shelter
 Uses food/shower/laundry services.
 Had all possessions stolen; HRC provided clothing and items for him.  Has not tried to use services for employment.
 Likes that he has somewhere to go where he can get what he needs.  Gaps: feels that there needs to be a better facility and more access to clothing. Stated Orange should have little tiny homes for the homeless.
 Feels HRC has been helpful and effective.
 Receives $355 a month GR and asks for donations on street. States he will look for a job once he is in a shelter.
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Client B
 Has been coming to HRC since it opened. Has been in and out of places, but gets robbed and beat up so she prefers to stay close to the Police Department. Likes that HRC is close to PD.
 Has been tyring to get into a shelter
 Been dealing with a divorce for 8 years
 Likes the HEART team
 Has been trying to come daily to use shower, laundry, and breakfast. Does not get lunch because needs to go to court.
 Gaps: coffee, but effective in that it gives her what she needs.  No income
Client C
 Homeless since 2016. Stays in Anaheim in her car.
 Receives Social Security
 Has housing vouchers Section 8 from Mercy Housing
 Uses showers, laundry, and food services. Also uses mail services.  Has own health insurance.
 Gaps: More parking. Coffee and snacks such as donuts. More clothing accessibility.

Would like it open on Sundays.
 Believes it is effective and efficient. Feels comfortable going to HRC and to approach workers. Feels it is great to have everything in once place.

Client D
 Been using services for a week. Feels safe at HRC. Stays in Orange on the street.  Has been coming everyday.
 Receives help from a friend and SSI $1347 a month.
 Dealing with a name change issues after identify theft.  Raised by a single mother.
 History of working as a security guard.
 Permanently disabled.
 Put name down for housing.
 Uses shower/laundry/food services and VOA.
 Gap: Feels some clients should be banned and have wifi on-site.  States volunteers are great, asked for a rain jacket and was given one along with a blanket.
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Client E
 Sleeping in car since September 1. Used to stay on Riverbed.  Has health insurance. Trying to get back into Hurtt.
 Receives $898 a month. Pays for car, insurance, and helps mom. Cannot work because would not qualify for assistance.
 Multiple health issues/mental issues.
 Comes everyday. Won’t go to a shelter because had bad experiences. Stated she was sexually harassed, had stuff stolen.
 Uses mail services/showers/food services.
 Gaps: more food variety; coffee; more people to just listen; more clothing sizing options.

Prepared Statement (please see next page)
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HOME-ARP Allocation Plan Consultation Meeting on 10/18/2022 The statement of Gary Frazier
My name is Gary Frazier. I have lived in the Mabury Ranch neighborhood on the far east side of the City for over 30 years.

I would like to see this unusual, one-time allocation of Federal funds used for investment in affordable apartment housing for persons age 62 and older. I am part of that age cohort; we are the Baby Boom generation that has made persons age 62+ the fastest growing age cohort in America, in California, and I expect within our city, as well. Many persons my age who have lived in this community for many years find themselves increasingly unable to live in this city that holds so many memories for us, and that we love so much.

For the last 3 years, the State agencies involved with providing State and federal financing for affordable housing have created a competitive scoring system that greatly favors projects for persons coming from homelessness. While a citizen would have to live in a cocoon to realistically deny need for that housing, the overwhelming emphasis on that housing goal has shut out all but a relatively few new affordable housing projects for families, for persons with special needs, and for the rapidly growing population of elderly persons.

During the past few years, the City of Orange has provided remarkable support for the efforts of a home-grown nonprofit organization named Orange Senior Housing to develop 74 units of new senior affordable housing in a project called Katella Terrace. Since the nonprofit submitted an entitlement application in December of 2018, the City of Orange has given zoning approval to the proposed development; the City has successfully defended a lawsuit that claimed the City made errors in granting the zoning approval; the City has agreed to a long-term lease of City-owned land for the project; and the City has committed $780,000 of HUD HOME funds to the project. Within the last month, the State financing agency has committed all 9% tax credit funding that is available to Orange County for the remainder of this year to a project in Santa Ana that is targeted to persons coming from homelessness.

In order to better compete for this essential source of funds in March of the coming year, the Katella Terrace project needs additional commitments of local funding to increase what is called a “leveraging score” in the State competition. The HOME-ARP funds seem to be the right source at the right time. I believe that, because the City’s prior commitment of HUD HOME funds to the project has not yet been funded, federal regulations will allow additional HUD HOME funds to be committed to the project.

I was a volunteer member of the board of directors of Orange Senior Housing from 2000 to 2015, and since that time I have served as the organization's part time real estate development staff. During that time, Orange Senior Housing has renovated the 75-unit Triangle Terrace senior affordable housing community that was built in the 1980s, and the organization has shepherded the Katella Terrace project through its entitlement, litigation, ground leasing, and site preparation phases.
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By our analysis, the project can accommodate up to $1,313,553 of additional HUD HOME funds and remain within regulatory limits. The HOME funds already committed by the City have caused 11 apartment homes in the 74-unit community to be perpetually reserved to house an elderly individual or household. Every dollar of HOME-ARP funds that the City commits to Katella Terrace will increase the project’s competitive score in the State-run competition for federal tax credits, and thereby increase the chances that all of our efforts during the past 4 years regarding Katella Terrace will not come to a disappointing end.

If you have any questions, I will do my best to answer them. [Following this statement, City staff indicated that HUD regulations limit HOME-ARP funds to being used only for funding demolition activities related to the construction of new permanent supportive housing.]
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Orange City CouncilJanuary 10, 2023

Orange City Council
January 10, 2023