Agenda packet — Orange City Council, January 28, 2025 (part 1 of 3)

Tom Kisela
City Manager
Mike Vigliotta
City Attorney
Pamela Coleman
City Clerk

DAN SLATER
Mayor

DENIS BILODEAU
Mayor pro tem, District 4

ARIANNA BARRIOS
Councilmember, District 1

JON DUMITRU
Councilmember, District 2

KATHY TAVOULARIS
Councilmember, District 3

ANA GUTIERREZ
Councilmember, District 5

JOHN GYLLENHAMMER
Councilmember, District 6
AGENDA
City Council
January 28, 2025
5:00 PM Closed Session
6:00 PM Regular Session
City Council Chamber
300 E. Chapman Avenue
Orange, CA 92866
The City of Orange City Council welcomes you to this meeting and encourages your participation. Regular City Council meetings are held on the second and fourth Tuesday of each month at 6:00 p.m.

Agenda Information
The agenda contains a brief general description of each item to be considered. The City Council may take legislative action deemed appropriate with respect to the item and is not limited to the recommended action indicated in staff reports or the agenda. The agenda and supporting documentation is available after 4:00 p.m. on the Thursday prior to the Council meeting on the City's website at www .cityoforange.org, at the City Clerk's Office located at 300 E. Chapman Avenue, and at the Main Public Library located at 407 E. Chapman Avenue. Written materials relating to an item on the agenda that are provided to the City Council after agenda packet distribution and within 72 hours before Council is to consider the item will be made available for public inspection in the City Clerk’s Office during normal business hours; at the City Council meeting; and made available on the City's website.

Public Participation
Regular meetings are televised live on Spectrum Cable Channel 3 and AT&T U -verse Channel 99, and streamed live and on-demand on the City's website at www.cityoforange.org.

Pursuant to Government Code Section 54954.3, members of the public may address the City Council on any agenda item before or during Council ’s consideration of the item, and on any other matters within the City Council’s jurisdiction by using any of the following methods:
1) In-Person
To speak on an item on the agenda, complete a speaker card indicating your name, address, and identify the agenda item number or subject matter you wish to address. The card should be given to the City Clerk prior to the start of the meeting. General comments are received during the “Public Comments” section at the beginning of the Regular Session. No action may be taken on off -agenda items unless authorized by law .

Public Comments are limited to three (3) minutes per speaker unless a different time limit is announced. It is requested that you state your name for the record, then proceed to address the City Council. All speakers shall observe civility, decorum, and good behavior.
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1 City Council Agenda January 28, 2025
2) Written Public Comments via eComment
Members of the public can submit their written comments electronically for City Council consideration by using the eComment feature on the Agenda page of the City's website at www .cityoforange.org. To ensure distribution to the City Council prior to consideration of the agenda, we encourage the public to submit written comments by 3:00 p.m. the day of the meeting. All written comments will be provided to the Council for consideration and posted on the City’s website after the meeting. 3) Public Comments via recorded voicemail message
Finally, the public can record their comments by calling (714) 744-2234 no later than 5:00 p.m. the day of the meeting. Recorded messages will not be played at the meeting, but will be provided to the Council.

In accordance with Ordinance No. 10-01, any person making personal, impertinent, slanderous or profane remarks or who becomes boisterous while addressing the Council shall be called to order by the Mayor. If such conduct continues, the Mayor may order the person barred from addressing the City Council further during that meeting, unless permission to continue is granted by a majority vote of the Council.

Please contact the City Clerk’s Office at (714) 744-5500 with any questions.

ADA Requirements: In compliance with the Americans with Disabilities Act, if you need accommodations to participate in this meeting, please contact the City Clerk's office at (714) 744-5500. Notification at least 48 hours in advance of meeting will enable the City to make arrangements to assure accessibility to this meeting.

REMINDER: Please silence all electronic devices while City Council is in session.

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2 City Council Agenda January 28, 2025
5:00 PM CLOSED SESSION

1. CALL TO ORDER

1.1 ROLL CALL

2. PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, members of the public may address the Council on Closed Session items only. Public Comments are limited to three (3) minutes per speaker.

3. RECESS TO CLOSED SESSION
a. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
City Negotiator: Tom Kisela, City Manager
Employee Organizations: Orange Management Association, Orange Municipal Employees’ Association, Orange Maintenance and Crafts Employees’ Association, and International Brotherhood of Electrical Workers (IBEW) Local 47

4. CLOSED SESSION REPORT

5. ADJOURNMENT
The City Council will adjourn to the 6:00 p.m. Regular Session in the Council Chamber.

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3 City Council Agenda January 28, 2025
6:00 PM REGULAR SESSION

1. OPENING/CALL TO ORDER

1.1 INVOCATION

1.2 PRESENTATION OF COLORS/PLEDGE OF ALLEGIANCE
Boy Scout Troop 1475, Chartered by Orange Rotary

1.3 ROLL CALL

1.4 PRESENTATIONS/ANNOUNCEMENTS
Memorial Adjournment in honor of former City of Orange Mayor Mark A. Murphy Orange Public Library Foundation Presentation to the Orange Public Library

1.5 REPORT ON CLOSED SESSION ACTIONS

2. PUBLIC COMMENTS
At this time, members of the public may address the Council on matters not listed on the agenda within the subject matter jurisdiction of the City Council, provided that NO action may be taken on off -agenda items unless authorized by law. Public Comments are limited to three (3) minutes per speaker unless a different time limit is announced.

3. CONSENT CALENDAR
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any member of the City Council, staff, or the public may request an item be removed from the Consent Calendar for discussion or separate action. Unless otherwise specified in the request to remove an item from the Consent Calendar, all items removed shall be considered immediately following action on the remaining items on the Consent Calendar.

3.1. Waive reading in full of all ordinances on the Agenda.

Approve.

Recommended Action:

Staff ReportAttachments:

3.2. Cooperative Agreement by and between the cities of Santa Ana, Orange, Brea, Placentia and Anaheim for the implementation of the Kraemer Boulevard /Glassell Street/Grand Avenue Corridor Regional Traffic Signal Synchronization Project.

1. Approve the Cooperative Agreement with the cities of Santa Ana, Brea, Placentia and Anaheim for the implementation of Kraemer Boulevard /Glassell Street /Grand Avenue Corridor Regional Traffic Signal Synchronization Project; and authorize the Recommended Action:

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4 City Council Agenda January 28, 2025
City Manager to execute on behalf of the City.

2. Authorize the appropriation of $330,000 from the Traffic Improvement - Measure M2 (263) unreserved fund balance to:
263.5032.56100.30240 Kraemer Blvd/Glassell St/Grand Ave TSSP Staff Report
Attachment 1 Cooperative Agreement
Attachment 2 Map of Kraemer Boulevard/Glassell Street/Grand Avenue RTSSP Corridor
Attachments:

3.3. First Amendment to Agreement with Tetra Tech BAS, Inc. for conducting ground surveying, geotechnical monitoring at Reservoir 2A site, and providing structural evaluation of the reservoir.

Approve the First Amendment to agreement with Tetra Tech BAS, Inc. in the amount of $95,605 for conducting ground surveying, geotechnical monitoring at Reservoir 2A site, and providing structural evaluation of the reservoir; and authorize the Mayor and City Clerk to execute on behalf of the City.

Recommended Action:

Staff Report
First Amendment to Agreement with Tetra Tech BAS, Inc.

Attachments:

3.4. Agreement with Tandem Solutions, LLC to prepare the Local Hazard Mitigation Plan update for the City of Orange.

Approve the agreement with Tandem Solutions, LLC in the amount of $ 56,000 to update the Local Hazard Mitigation Plan; and authorize the Mayor and City Clerk to execute on behalf of the City.

Recommended Action:

Staff Report
Professional Services Agreement
Tandem Solutions Cost Proposal
Attachments:

3.5. Appropriation of $ 20,000 in designated donation funding received from Orange Public Library Foundation.

1. Accept into the City ’s General Fund (100) revenue budget $20,000 in donation funds from Orange Public Library Foundation to:
100.2001.48390.19322 Donations

2. Authorize the appropriation of $20,000 in to General Fund (100):
100.2001.53301.19322 Library Books
Recommended Action:

Staff ReportAttachments:

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5 City Council Agenda January 28, 2025

3.6. Approval of plans and specifications for Well 29 Drilling Project, authorization to advertise for bids, and finding of California Environmental Quality Act exemption.

1. Approve the plans and specifications and authorize advertising for Bid No. 24-

25.13, Well 29 Drilling Project.

2. Find the project Categorically Exempt (Classes 1, 2, and 3) from the California Environmental Quality Act (CEQA) per CEQA Guidelines Sections 15301, 15302 and 15303.

Recommended Action:

Staff Report
Location Map
Attachments:

3.7. Approval of plans and specifications for Community Development Block Grant Fiscal Year 2024-2025 Americans with Disabilities Act Wheelchair Access Ramp Replacement, authorization to advertise for Bid No. 24-25.15, and finding of California Environmental Quality Act exemption.

1. Approve the plans and specifications and authorize advertising for Bid No. 24-25.15 (SP-4295), Community Development Block Grant Fiscal Year 2024-2025 Americans with Disabilities Act Wheelchair Access Ramp Replacement.

2. Find that the proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) per State CEQA Guidelines 15301 (Class 1(c) - Existing Facilities).

Recommended Action:

Staff Report
Location Map
Attachments:

3.8. Approval of plans and specifications for Community Development Block Grant Fiscal Year 2024-2025 Pixley Neighborhood Street Rehabilitation; authorization to advertise for Bid No. 24-25.14 (SP-4293); and finding of California Environmental Quality Act exemption.

1. Approve the plans and specifications and authorize advertising for Bid No. 24-

25.14, Community Development Block Grant Fiscal Year 2024-2025 Pixley Neighborhood Street Rehabilitation.

2. Find that the proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) per State CEQA Guidelines 15301 (Class 1(c) - Existing Facilities).

Recommended Action:

Staff Report
Location Map
Attachments:

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6 City Council Agenda January 28, 2025

3.9. Notice of Completion and Acceptance for Annual Sewer Line Replacement/Maintenance Fiscal Year 2023-2024, Bid No. 23-24.35 (S-250).

1. Accept the Annual Sewer Line Replacement /Maintenance Fiscal Year 2023-2024 as complete.

2. Authorize City Clerk to file Notice of Completion with the Orange County Clerk-Recorder’s Office.

Recommended Action:

Staff Report
Notice of Completion and Acceptance
Attachments:

3.10. Second Reading and adoption of an Ordinance of the City of Orange amending Chapter 8.13 of the Orange Municipal Code adopting rules and regulations regarding the sale, possession, and discharge of Safe and Sane Fireworks and amending sections of Ordinance No. 07-22 of the Orange City Fire Code relating to Safe and Sane Fireworks. Ordinance No. 01-25.

Adopt Ordinance No. 01-25 as amended at the January 14, 2025, City Council meeting.

Recommended Action:

Staff Report
Ordinance No. 01-25 - CLEAN
Ordinance No. 01-25 - REDLINE
Attachments:

3.11. Authorize purchase of one Storage Area Network and related support services for the Police Department datacenter from Sidepath, Inc.

Approve the purchase of Storage Area Network and the accompanying five -year service plan for the Police Department datacenter from Sidepath, Inc., for $302,748.97.

Recommended Action:

Staff Report
Price quote from Sidepath, Inc.

Attachments:

3.12. Authorize the purchase of two 2024 BMW R 1250RT-P motorcycles for the Police Department from Irv Seaver BMW utilizing the City of Santa Ana's piggyback contract provision, and the purchase of a 2025 Ford F 550 valve truck for the Public Works Department utilizing a Cooperative Purchasing Agreement.

1. Approve the purchase of two 2024 BMW R 1250RT-P Motorcycles from Irv Seaver Motorcycles, utilizing the City of Santa Ana piggyback contract, IFB No. 23-148, in the amount of $60,676.

2. Approve the purchase of one 2025 Ford F 550 valve truck from National Auto Fleet Group, utilizing the Cooperative Purchase Agreement through Sourcewell Contract No. 091521-NAF, in the amount of $185,069.

Recommended Action:

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7 City Council Agenda January 28, 2025
Staff Report
Santa Ana IFB No. 23-148
Santa Ana Purchase Order and Invoice
Attachments:

3.13. Authorize an increase to various purchase orders for vehicle parts, traffic control devices, signs, materials, and services from various vendors for the Public Works Department, Field Services Division.

1. Approve an increase to a blanket purchase order for a total not -to-exceed amount of $50,000 with SC Signs & Supplies, LLC for traffic control devices and signs.

2. Approve an increase to a blanket purchase order for a total not -to-exceed amount of $60,000 with Irv Seaver Motorcycles for fleet parts and services.

3. Approve an increase to a blanket purchase order for a total not -to-exceed amount of $60,000 with Pete’s Road Services for fleet parts and services.

4. Approve an increase to a blanket purchase order for a total not -to-exceed amount of $60,000 with Quinn Group, Inc. Maintenance for fleet parts and services.

5. Approve an increase to a blanket purchase order for a total not -to-exceed amount of $50,000 with Daniel Tire Services for fleet parts and services.

6. Approve an increase to a blanket purchase order for a total not -to-exceed amount of $40,000 with Cal-State Auto Parts, Inc. for fleet parts.

7. Approve an increase to a blanket purchase order for a total not -to-exceed amount of $50,000 with Southern Counties Lubricants for fleet parts.

8. Approve an increase to a blanket purchase order for a total not -to-exceed amount of $50,000 with Parts Authority for fleet parts.

9. Approve an increase to a blanket purchase order for a total not -to-exceed amount of $60,000 with RJ Noble for roadway products.

10. Approve an increase to a blanket purchase order for a total not -to-exceed amount of $50,000 with United Rental for roadway products.

11. Approve an increase to a blanket purchase order for a total not -to-exceed amount of $50,000 with Vulcan for roadway products.

12. Approve an increase to a blanket purchase order for a total not -to-exceed amount of $55,000 with Bender Ready Mix for roadway products.

Recommended Action:

Staff ReportAttachments:

3.14. Approval of temporary street closures for approved special events. Resolution No.11596.

1. Adopt Resolution No .11596. A Resolution of the City Council of the City of Orange approving the temporary closure of sections of public streets for approved special events.

2. Approve closure of municipal parking lots and temporary suspension of neighborhood permit parking restrictions for certain events and dates occurring in Fiscal Years 2024-2025.

Recommended Action:

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8 City Council Agenda January 28, 2025
Staff Report
Attachment 1 Resolution No. 11596
Attachment 2 Map of Municipal Parking Lots
Attachment 3 Map of Permit Parking Area A
Attachment 4 Map of Permit Parking Area D & G
Attachment 5 Site Sketch of South Orange Street at Assistance League Building
Attachment 6 Letters of Request
Attachments:

END OF CONSENT CALENDAR
* * * * * * * *

4. REPORTS FROM MAYOR SLATER

5. REPORTS FROM COUNCILMEMBERS
An opportunity for Councilmembers to make a brief announcement, report, or request .

Pursuant to Government Code Section 54954.2(a)(3), no action (s) or discussion (s) shall be undertaken on any item not appearing on the posted agenda.

6. AB 1234 REPORTS
This is the time for all AB 1234 reports required pursuant to Government Code Section 53232.3(d) on meetings and conferences attended at the City's expense.

7. REPORTS FROM BOARDS, COMMITTEES, AND COMMISSIONS

7.1. Appointments to the Audit Advisory Committee.

Confirm Mayor Slater ’s recommendation to appoint Carolyn Cavecche and Caleb Brown to the Audit Advisory Committee for two -year terms respectively ending June 30, 2027.

Recommended Action:

Staff ReportAttachments:

8. REPORTS FROM CITY MANAGER

9. ADMINISTRATIVE REPORTS

9.1. Fiscal Year 2023-24 General Fund Report.

1. Receive and file the Fiscal Year 2023-24 Year -end Financial Report, focusing on the General Fund.

2. Approve the Purchase Orders carryover requests and continuing appropriations for all funds.

Recommended Action:

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9 City Council Agenda January 28, 2025
Staff Report
Purchase Order Carryover Listing
Continuing Approrpriation Listing
Attachments:

10. LEGAL AFFAIRS

10.1. Introduction and First Reading of an ordinance establishing paid parking in the Orange Plaza area, approval of an amendment to the agreement with Dixon Resources Unlimited for RFP support services, and modifications to the Neighborhood Permit Parking Program necessary to support paid parking .

Ordinance No. 02-25. Resolution No. 11595.

1. Introduce and conduct First Reading of Ordinance No. 02-25. An Ordinance of the City Council of the City of Orange establishing Parking Meter Zones, operations; fees; and procedures.

2. Approve First Amendment to Agreement with Dixon Resources Unlimited in the amount of $30,881 for RFP support services.

3. Authorize the appropriation of $35,000 from the Parking in Lieu (555) unreserved fund balance to:
555.5031.56100.20522 CIP-St Light/Signal Install-Old Towne PMS

4. Modify City Neighborhood Permit Parking Program to adjust the boundaries of Area “A” and establish Permit Parking Opportunity Area “6.”

5. Adopt Resolution 11595. A resolution of the City Council of the City of Orange adopting a revised master resolution of designated permit parking areas and established permit parking opportunity areas within the City of Orange.

6. Direct staff to identify appropriate curb restrictions, including time -limited parking and loading zones, and present to City Traffic Commission for approval.

Recommended Action:

Staff Report
Area Map
DIXON Study
Ordinance No. 02-25
Resolution No. 11595
First Amendment to agreement with Dixon
Attachments:

11. ADJOURNMENT
The City Council will Adjourn in Memory of Mark A. Murphy.

The next Regular City Council meeting will be held on Tuesday, February 11, 2025, at 6:00 p.m., in the Council Chamber, with Closed Session beginning at 5:00 p.m., if necessary.

I, Pamela Coleman, CMC, City Clerk for the City of Orange, do hereby declare, under penalty of perjury, that a full and correct copy of this agenda was posted pursuant to Government Code Section 54950 et. seq., at the following locations: Orange Civic Center kiosk and Orange City Clerk's Office at

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10 City Council Agenda January 28, 2025
300 E. Chapman Avenue, Orange Main Public Library at 407 E. Chapman Avenue, Police facility at 1107 N. Batavia Street, and uploaded to the City's website www.cityoforange.org.

Date posted: January 23, 2025

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11 Agenda Item
City Council
Item #: 3.1. 1/28/2025 File #: 25-0047
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Pamela Coleman, City Clerk/City Clerk Services Director

1. SUBJECT
Waive reading in full of all ordinances on the Agenda.

2. SUMMARY
This item asks the City Council to waive the reading in full of all ordinances on the agenda (if any) and approve their reading by title only.

State law requires that all ordinances be read in full either at the time of the introduction or at the time of passage, unless a motion waiving further reading is adopted by a majority of the City Council (Gov.

Code § 36934).

3. RECOMMENDED ACTION
Approve.

4. ATTACHMENTS
· None
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12 Agenda Item
City Council
Item #: 3.1. 1/28/2025 File #: 25-0047
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Pamela Coleman, City Clerk/City Clerk Services Director

1. SUBJECT
Waive reading in full of all ordinances on the Agenda.

2. SUMMARY
This item asks the City Council to waive the reading in full of all ordinances on the agenda (if any) and approve their reading by title only.

Code § 36934).

3. RECOMMENDED ACTION
Approve.

4. ATTACHMENTS
· None
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13 Agenda Item
City Council
Item #: 3.2. 1/28/2025 File #: 24-0703
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Cooperative Agreement by and between the cities of Santa Ana, Orange, Brea, Placentia and Anaheim for the implementation of the Kraemer Boulevard/Glassell Street/Grand Avenue Corridor Regional Traffic Signal Synchronization Project.

2. SUMMARY
This Cooperative Agreement among the agencies establishes the respective responsibilities of each agency for the inter-jurisdictional traffic signal synchronization along the corridor of Kraemer Boulevard/Glassell Street/Grand Avenue.

3. RECOMMENDED ACTION

1. Approve the Cooperative Agreement with the cities of Santa Ana, Brea, Placentia and Anaheim for the implementation of Kraemer Boulevard/Glassell Street/Grand Avenue Corridor Regional Traffic Signal Synchronization Project; and authorize the City Manager to execute on behalf of the City.

2. Authorize the appropriation of $330,000 from the Traffic Improvement - Measure M2 (263) unreserved fund balance to:
263.5032.56100.30240 Kraemer Blvd/Glassell St/Grand Ave TSSP

4. FISCAL IMPACT
The expense for this cooperative agreement is $330,000 and will be funded through Traffic Improvement - Measure M2 (263):
263.5032.56100.30240 Kraemer Blvd/Glassell St/Grand Ave TSSP Upon approval of this appropriation, the estimated Traffic Improvement - Measure M2 (263) fund balance on June 30, 2025 will be $3,117,143.

5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology

6. DISCUSSION AND BACKGROUND
In August 2023, Orange County Transportation Authority (OCTA) issued a call for projects for City of Orange Printed on 1/23/2025Page 1 of 2
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14 Item #: 3.2. 1/28/2025 File #: 24-0703
In August 2023, Orange County Transportation Authority (OCTA) issued a call for projects for coordinating traffic signals across multiple jurisdictional boundaries as part of the Renewed Measure M (M2) Regional Traffic Signal Synchronization Program (referred to as Project P) to enhance countywide traffic flow and reduce congestion.

In response to the call, the City of Santa Ana, with the participation of the cities of Orange, Brea, Placentia, and Anaheim, initiated an application and was awarded Measure M2 funds for the synchronization of the traffic signals along the Kraemer Boulevard/Glassell Street/Grand Avenue (KGG) Corridor. The 15-mile corridor between Lambert Road in the city of Brea and Dyer Road in Santa Ana includes 61 traffic signals across the six jurisdictions of Santa Ana, Orange, Brea, Placentia, Caltrans, and Anaheim. Within the City of Orange, the corridor spans approximately 4.8 miles of Glassell Street and includes 18 intersections from Riverdale Avenue to State Route 22 ramps.

In addition to signal timing coordination, the KGG Corridor project will include improvements identified in the application. For the City of Orange, these improvements include installation of fiber optic cable, wireless radio communication, Ethernet switches, controller and cabinet upgrades, video detection systems, closed-circuit television cameras, audible pedestrian push buttons, and improvements to the City’sTraffic Management Center. The majority of improvements are along the Glassell Street signal corridor with some fiber optic and related traffic signal communications improvements being proposed corridor-adjacent at the Taft Avenue and Shaffer Street traffic signal.

The total KGG Corridor project cost is $5,710,658. The participating agencies agreed to a combined cash and in-kind match (staffing, equipment purchase) of $1,142,132 representing approximately twenty percent (20%) of the total project cost. Orange’sshare of the project cost includes $318,770 in direct dollar match.

Funding for Orange’s cash match will require an appropriation from the Traffic Improvement - Measure M2 (263) unreserved fund balance. In anticipation, unencumbered funds from the Biennial Traffic Signal Coordination capital improvement project (16304) were released to the 263-fund balance. The Biennial Traffic Signal Coordination project funds signal synchronization and related improvements for various signal corridors within the City. This KGG Corridor project is very similar, but will focus on the designated corridor of Glassell Street and utilize an 80% grant funding match from OCTA. While the KGG Corridor project will be dedicated to improving flow along Glassell Street, the Biennial Traffic Signal Coordination project will continue to be an ongoing project focusing on other signalized arterials within the city.

The Cooperative Agreement describes the duties and responsibilities, including funding obligations of all the participating agencies. The City of Santa Ana has agreed to act as the implementing agency to carry out project implementation. Participating agencies will be responsible for coordinating the installation of their elements during the course of the project and on-going maintenance and operation after the three-year grant period. When completed, vehicular traffic in a synchronized corridor will often pass through a series of green lights before stopping.

7. ATTACHMENTS
· Attachment 1 Cooperative Agreement with the cities of Santa Ana, Orange, Brea, Placentia, and Anaheim
· Attachment 2 Map of Kraemer Boulevard/Glassell Street/Grand Avenue RTSSP Corridor
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15 Agenda Item
City Council
Item #: 3.2. 1/28/2025 File #: 24-0703
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

3. RECOMMENDED ACTION

1. Approve the Cooperative Agreement with the cities of Santa Ana, Brea, Placentia and Anaheim for the implementation of Kraemer Boulevard/Glassell Street/Grand Avenue Corridor Regional Traffic Signal Synchronization Project; and authorize the City Manager to execute on behalf of the City.

2. Authorize the appropriation of $330,000 from the Traffic Improvement - Measure M2 (263) unreserved fund balance to:
263.5032.56100.30240 Kraemer Blvd/Glassell St/Grand Ave TSSP

5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology

6. DISCUSSION AND BACKGROUND
In August 2023, Orange County Transportation Authority (OCTA) issued a call for projects for City of Orange Printed on 1/23/2025Page 1 of 2
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16 Item #: 3.2. 1/28/2025 File #: 24-0703
In August 2023, Orange County Transportation Authority (OCTA) issued a call for projects for coordinating traffic signals across multiple jurisdictional boundaries as part of the Renewed Measure M (M2) Regional Traffic Signal Synchronization Program (referred to as Project P) to enhance countywide traffic flow and reduce congestion.

COOPERATIVE AGREEMENT BY AND BETWEEN THE CITIES

OF SANTA ANA, BREA, PLACENTIA, ANAHEIM, AND ORANGE

FOR THE KRAEMER BOULEVARD/ GLASSELL STREET/

GRAND AVENUE CORRIDOR TRAFFIC SIGNAL

SYNCHRONIZATION PROJECT

This Cooperative Agreement (“Agreement”) is made and entered into this day of , 2025, by and between the CITY OF SANTA ANA, a charter city (“SANTA ANA”), the CITY OF BREA, a municipal corporation (“BREA”), the CITY OF PLACENTIA, a municipal corporation (“PLACENTIA”), the CITY OF ANAHEIM, a municipal corporation (“ANAHEIM”), and the CITY OF ORANGE, a municipal corporation (“ORANGE”).

RECITALS:

A. Santa Ana, with cooperation from Brea, Placentia, Anaheim, and Orange , applied for a grant from the Orange County Transportation Authority (“OCTA”) as part of Renewed Measure M2 Regional Traffic Signal Synchronization Program (“RTSSP”) (Project P) , aimed to coordinate traffic signals across multiple jurisdictions to enhance countywide traffic flow and reduce congestion.

B. The Kraemer Boulevard/ Glassell Street/ Grand Avenue Corridor Traffic Signal Synchronization Project was selected by OCTA as one of the RTSSP Projects to be funded in OCTA Fiscal Year 20 24-2025. The project will include timing implementation and improvements at traffic signals along Kraemer Boulevard/ Glassell Street/ Grand Avenue, from Lambert Road in Brea to Dyer Road in Santa Ana, as listed in the Project Application attached hereto as Exhibit B and incorporated herein by this reference.

C. The total budget for the project is $5,710,657.50. 80% ($4,568,526) is funded by the OCTA Regional Traffic Signal Synchronization Program and 20% ($1,142,131.50) is local agencies matching funds. The breakdown is shown in Exhibit A attached hereto and incorporated herein by this reference.

D. Santa Ana, Brea, Placentia, Anaheim, and Orange agree to provide twenty percent (20%) matching funds for the total project cost. Matching funds can be a combination of cash and in-kind match as defined by the RTSSP grant.

E. OCTA and Santa Ana have entered into a Master Funding Agreement “Cooperative Agreement No. C-1-2783” defining the terms and conditions for approved Measure M2 projects that will be implemented by Santa Ana.

F. Santa Ana agrees to serve as the lead agency to oversee the design and implementation of the project.

G. Santa Ana, Brea, Placentia, Anaheim, and Orange desire to enter into this Cooperative Agreement to demonstrate their commitment to implement the project and improve inter- jurisdiction traffic signal synchronization on Kraemer Boulevard/ Glassell Street/ Grand Avenue.

18 2
H. This cooperative agreement defines the specific terms, conditions and funding responsibilities between Santa Ana, Brea, Placentia, Anaheim, and Orange for the implementation of the project.

NOW, THEREFORE, it is mutually understood and agreed by and between SANTA ANA, BREA, PLACENTIA, ANAHEIM, and ORANGE as follows:

I. SCOPE:

This Agreement specifies the roles and responsibilities of the cities as they pertain to the subjects and projects addressed herein. The project is specifically detailed in the Project Application attached hereto as Exhibit B and incorporated herein by th is reference. All of the cities agree that each will cooperate and coordinate with the other in all activities covered by this Agreement and any other supplemental agreements that may be required to facilitate purposes thereof.

II. MUTUAL RESPONSIBILITIES:

Santa Ana, Brea, Placentia, Anaheim, and Orange mutually agree to:

a. Designate a lead staff to act as the liaison for the project. The liaison and any other project personnel, if necessary, will attend and participate in all related project meetings.

b. Participate, cooperate and coordinate with contractors, consultants, vendors and staff in good faith using reasonable efforts to resolve any unforeseen issues and disputes arising out of the project to the extent practicable with respect to the performance of the project.

c. Maintain project related traffic signals and telecommunications equipment with high priority during the project, and be responsible for repair of their own signal control systems in each of their respective jurisdictions.

d. Provide on-site support for signal control systems, timing plans, detection systems and related equipment during construction, installation and integration , and be available to change or make adjustments to timing plans when necessitated by the project.

e. Document in-kind match or dollar match funding as identified in the project application , and provide verification of such expenditures as part of any review or audit process, which may include payroll records, contracts and purchase orders.

f. Monitor and operate the project traffic signals and improvements within its jurisdiction for a period of two (2) years following the completion of the Primary Implementation Phase of the project, as required by the program funding.

g. Coordinate the inclusion of other improvements and in -kind services, where necessary, that the owning agency requires for the implementation of the project, but are not included in the project application. The owning agency shall be responsible for the inclusion of such elements within reason and at its own costs.

h. Unused project funds for improvements from one City can be used by another City (with matching fund responsibility) upon mutual consent of the involved parties.

19 3

III. RESPONSIBILITIES OF SANTA ANA:

Santa Ana agrees to the following responsibilities:

a. Santa Ana shall serve as lead agency for design, construction and construction management of the project , and shall provide oversight by establishing milestones and overseeing the project development to ensure that all standards and requirements set forth by the agreement is adhered to.

b. Santa Ana shall be responsible for completing the project in accordance with the funding guidelines and any and all other OCTA requirements related to these funding programs.

Santa Ana shall maintain coordination with all p articipating agencies throughout the duration of the project.

c. Santa Ana shall provide staff, consultants, and contractors deemed necessary and appropriate to manage, administer, coordinate, and oversee timing implementation, engineering design, bid and award, and construction management of the project.

d. Santa Ana shall enter into an agreement with a qualified consultant and contractor to assist in the completion and monitoring of the project.

e. Santa Ana shall enter into any required Cooperative Agreement with Caltrans regarding Caltrans Improvements in cities; to comply with all the terms and conditions of said Cooperative Agreement; to pay invoices for such Caltrans Improvements as required by Caltrans; and t o invoice participating agencies in a timely manner with detailed documentation of said Caltrans Improvements

f. Santa Ana shall coordinate the work effort of this Project, provide the day to day management of the consultant and manage all consultant administration and contracting.

Santa Ana shall review the consultant’s invoices and pay them accordingly after ensuring that the work has been adequately performed by the consultant.

g. Santa Ana shall provide its share of matching fund as shown in Exhibit A attached hereto and incorporated herein by this reference. The final amount may vary and will be based on the 20% of actual cost of implementing all timing, improvements and maintenance, as identified in the project application.

h. Upon issuance of a Notice to Proceed to the Consultant, Santa Ana can issue invoices to Brea, Placentia, Anaheim, and Orange for up to 80% of the cash match amount identified in Exhibit A. The remaining cash match amount will be invoiced after completion of the Primary Implementation Phase of the project.

i. Santa Ana shall comply with all of the terms and conditions of the Cooperative Agreement with OCTA, including the Project Reporting and Audit Requirements contained therein.

IV. RESPONSIBILITIES OF BREA,

Brea agrees to the following responsibilities:

20 4
a. Brea shall provide its share of matching fund s as shown in Exhibit A. The final amount may vary and will be based on the 20% of actual cost of implementing all timing, improvements and maintenance, as identified in the project application.

b. Brea shall provide Construction Inspection on all improvements within its jurisdiction. No additional compensation from the project is provided for providing inspection services.

c. Brea shall waive all costs and fees related to any and all permits , if such permits are required to perform any project related work within its jurisdiction.

V. RESPONSIBILITIES OF PLACENTIA:

Placentia agrees to the following responsibilities:

a. Placentia shall provide its share of matching funds as shown in Exhibit A. The final amount may vary and will be based on the 20% of actual cost of implementing all timing, improvements and maintenance, as identified in the project application.

b. Placentia shall provide Construction Inspection on all improvements within its jurisdiction.

No additional compensation from the project is provided for providing inspection services.

c. Placentia shall waive all costs and fees related to any and all permits, if such permits are required to perform any project related work within its jurisdiction.

VI. RESPONSIBILITIES OF ANAHEIM:

Anaheim agrees to the following responsibilities:

a. Anaheim shall provide its share of matching funds as shown in Exhibit A. The final amount may vary and will be based on the 20% of actual cost of implementing all timing, improvements and maintenance, as identified in the project application.

b. Anaheim shall provide Construction Inspection on all improvements within its jurisdiction.

No additional compensation from the project is provided for providing inspection services.

c. Anaheim shall waive all costs and fees related to any and all permits, if such permits are required to perform any project related work within its jurisdiction.

VII. RESPONSIBILITIES OF ORANGE:

Orange agrees to the following responsibilities:

a. Orange shall provide its share of matching funds as shown in Exhibit A. The final amount may vary and will be based on the 20% of actual cost of implementing all timing, improvements and maintenance, as identified in the project application.

b. Orange shall provide Construction Inspection on all improvements within its jurisdiction.

No additional compensation from the project is provided for providing inspection services.

21 5
c. Orange shall waive all costs and fees related to any and all permits , if such permits are required to perform any project related work within its jurisdiction.

VIII. COMPLETE AGREEMENT:

a. This Agreement, including any attachments incorporated herein and made applicable by reference, constitutes the complete and exclusive statement of the terms and conditions of this Agreement between SANTA ANA, BREA, PLACENTIA, ANAHEIM, and ORANGE and it supersedes all prior representations, understandings and communications between the parties. The invalidity in whole or in part of any term or condition of this Agreement shall not affect the validity of other term(s) or conditions(s) of this Agreement. The above referenced Recitals are true and correct and are incorporated by reference herein.

b. Any modification of this Agreement shall only be by amendment upon written mutual consent of all cities. All modifications, amendments, changes and revisions of this Agreement in whole or in part, and from time to time, shall be binding upon the cities so long as the same shall be in writing and executed by each agency.

c. A party’s failure to insist on any instance(s) of any other party’s performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver of the non-enforcing party’s right to such performance or to future performance of such term(s) or condition(s), and the nonperforming party’s obligation in respect thereto shall continue in full force and effect. Changes to any portion of this Agreement shall not be binding upon either party except when specifically confirmed in writing by way of a written amendment to this Agreement between the parties and issued in accordance with the provisions of this Agreement.

IX. INSURANCE AND INDEMNIFICATION:

a. Each city shall jointly and severally indemnify, defend and hold harmless every other city, it’s officers, directors, employees and agents from and against any and all claims for any loss or damages, bodily injuries, damage to, or loss of property caused by the negligent acts, omissions or willful misconduct by that city , its officers, dire ctors, employees or agents in connection with or arising out of the performance of this Agreement.

b. Each city shall maintain adequate levels of insurance, or self -insurance to assure full indemnification of every other city.

X. ADDITIONAL PROVISIONS:

a. Term of Agreement: This Agreement shall commence on the date first written above and continue in full force and effect until December 31, 2030 . This Agreement may be extended at the mutual consent of all parties in writing.

b. SANTA ANA, BREA, PLACENTIA, ANAHEIM, and ORANGE hereto affirm that they are authorized to execute this Agreement on behalf of said parties and that, by so executing this agreement, the parties hereto are formally bound to the provisions of this Agreement.

c. Severability: If any term, provision, covenant or condition of this Agreement is held to be invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the remainder of this Agreement shall not be affected thereby, and each term, 22 6
provision, covenant or condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law.

d. Counterparts of Agreement: This Agreement may be executed and delivered in any number of counterparts, each of which, when executed and delivered shall be deemed an original and all of which together shall constitute the same agreement. Facsimile and electronic signatures will be permitted.

e. In the event that the project costs exceed the estimates submitted in the Project Application as prepared, all parties agree to meet and determine project revisions to meet the budget , or a revised funding proposal by the cities that shall be documented and submitted in writing as a revision to the Agreement.

f. The parties shall comply with all applica ble federal, state and local laws, statutes, ordinances and regulations of any governmental agency having jurisdiction over the project.

g. Force Majeure: Any p arty shall be excused from performing its obligations under this Agreement during the time and to the extent that it is prevented from performing by an unforeseeable cause beyond its control, including, but not limited to: any incidence of fire, flood; acts of God; commandeering of material, products, plants or facilities by the federal, state or lo cal government; national fuel shortage; or , a material act or omission by the other party; when satisfactory evidence of such cause is presented to the other parties, and provided further that such nonperformance is unforeseeable, beyond the control and is not due to the fault or negligence of the party not performing.

h. Assignment: Neither this Agreement, nor any of the parties’ rights, obligations, or duties hereunder may be assigned in whole or in part by any party without the prior written consent of all the other parties in their sole and absolute discretion. Any such attempt of assignment shall be deemed void and of no force and effect. Consent to one assignment shall not be deemed consent to any subsequent assignment, nor the waiver of any right to consent to such subsequent assignment.

i. Obligations To Comply with Law: Nothing herein shall be deemed nor construed to authorize or require any party to issue bonds, notes or other evidences of indebtedness under the terms, in amounts, or for purposes other than as authorized by local, state or federal law.

j. Governing Law: The laws of the State of California and applicable local and federal laws, regulations and guidelines shall govern this Agreement.

k. Litigation fees: Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including attorney’s fees, to the prevailing party.

l. Notices: Any notices, requests, or demands made between the parties pursuant to this Agreement are to be directed as follows:

City of Santa Ana
Public Works Agency
20 Civic Center Plaza, M-43
Santa Ana, CA 92701
23 7
Cesar Rodriguez
Sr. Civil Engineer
(714) 647-5626
[email protected]

City of Brea
Public Works Department
1 Civic Center Circle
Brea, CA 92821
Ryan Chapman
City Engineer
714-990-7763
[email protected]

City of Placentia
Public Works Department
401 E. Chapman Ave.

Placentia, CA 92870
Kyra Tao
Transportation Manager
714-993-8121
[email protected]

City of Anaheim
Public Works Department
200 S. Anaheim Blvd, Suite 276
Anaheim, CA 92805
John Thai
Principal Traffic Engineer
714-765-5294
[email protected]

City of Orange
Public Works Department
300 E. Chapman Avenue
Orange, CA 92866
Gabrielle Hayes
Principal Civil Engineer
714-744-5561
[email protected]

XI. DELAGATED AUTHORITY:

The actions required to be taken by the cities in the implementation of this Agreement are delegated to its City Manager or equivalent designee.

[SIGNATURES ON SUBSEQUENT PAGES]

24 8
IN WITNESS WHEREOF, the pa rties hereto have executed this Agreement the da te and year first above written:

CITY OF SANTA ANA:

ALVARO NUNEZ
City Manager
ATTEST:

JENNIFER L. HALL
Clerk of the Council
APPROVED AS TO FORM:

SONIA R. CARVALHO
City Attorney
By:

JONATHAN T. MARTINEZ
Assistant City Attorney
RECOMMENDED FOR APPROVAL:

NABIL SABA
Executive Director
Public Works Agency
25 9
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the da te and year first above written:

CITY OF BREA:

Kristin Griffith
Interim City Manager

ATTEST:

Lillian Harris-Neal
City Clerk

APPROVED AS TO FORM:

Terence Boga
City Attorney

26 10
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the da te and year first above written:

CITY OF PLACENTIA:

Rosanna Ramirez
Acting City Administrator

ATTEST:

Robert S. McKinnell
City Clerk

APPROVED AS TO FORM:

Christian L. Bettenhausen
City Attorney

27 11
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the da te and year first above written:

CITY OF ANAHEIM:

Jim Vanderpool
City Manager

ATTEST:

Theresa Bass
City Clerk

APPROVED AS TO FORM:

Bryn Morley
Deputy City Attorney

28 12
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the da te and year first above written:

CITY OF ORANGE:

Thomas C. Kisela
City Manager

ATTEST:

Pamela Coleman
City Clerk

APPROVED AS TO FORM:

Mike Vigliotta
City Attorney

29 EXHIBIT A

KRAEMER BOULEVARD/ GLASSELL STREET/ GRAND AVENUE CORRIDOR TSSP

PROJECT FUNDS BREAKDOWN

Agency Project Funds by
Agency*
M2 Grant
(80%)
Local Match (20%)
Total Match**
Match Type
Cash In-kind
1 Brea
PI $580,600 $464,480 $116,120 $116,120 $0
O&M $16,800 $13,440 $3,360 $3,360 $0
2 Placentia
PI $928,950 $743,160 $185,790 $185,790 $0
O&M $30,800 $24,640 $6,160 $6,160 $0
3 Anaheim
PI $633,675 $506,940 $126,735 $126,735 $0
O&M $19,600 $15,680 $3,920 $3,920 $0
4 Orange
PI $1,543,450 $1,234,760 $308,690 $308,690 $0
O&M $50,400 $40,320 $10,080 $10,080 $0
5 Santa Ana
PI $1,844,782.50 $1,475,826 $368,956.50 $338,956.50 $30,000 O&M $61,600 $49,280 $12,320 $12,320 $0
Total $5,710,657.50 $4,568,526 $1,142,131.50 $1,112,131.50 $30,000

*: Unused project funds from one Agency can be transferred to another Agency with mutual consent.

**: Total match amount may vary; the final match amount will be based on the actual project implementation costs, to be determined at completion of the Primary Implementation Phase of the project.

30 EXHIBIT B

KRAEMER BOULEVARD/ GLASSELL STREET/ GRAND AVENUE CORRIDOR TSSP

PROJECT APPLICATION

31 15.1
61 Santa Ana
Brea
Placentia
Anaheim
Orange
Caltrans
Applicant Agency: City of
Contact Name:

Contact Number:

Contact Email:

Application Deadline
Project Overview
Total Match:
$5,710,657.50
$4,568,526.00
$1,142,131.50
Length of Corridor (mi):

Number of signals:

Total Project Cost:

M2 funds requested:

FY 2024 Call for Projects
Regional Traffic Signal Synchronization Program
Project P
Supplemental Application
10/26/2023
Kraemer Boulevard/ Glassell Street/ Grand Avenue Corridor Santa Ana
Cesar Rodriguez
714-647-54626
[email protected]
Cash Match:

In-kind Match:

Participating Agencies:
$1,112,131.50
$30,000.00
32 Project P Supplemental Application Checklist Page
RTSSP Online Application – submitted through OCFundTracker a. Transportation Significance
b. Economic Effectiveness
c. Project Characteristics
d. Project Scale
e. Number of Jurisdictions
f. Current Project Status
g. Funding Match
h. Cabinet photos, equipment specifications, as-built drawings, cabinet drawings, etc. Online only Section 1: Key Technical Information
a. Name of Project Corridor/Grid/Route 1
b. Project Limits 1
c. Project Length 1
d. Number of Signalized Intersections Along Corridor 1 e. Participating Agencies/Traffic Forum Members 1
f. Lead Agency 1
g. Designation of the corridor to synchronize 1
h. Project Start and End Date 1
i. Previous funding 1
j. Contact Information 1
k. Signalized intersections that are part of the project 2 l. Offset signalized intersections that are part of the project 2 m. Project Map Depicting the Project Limits 3
Section 2: Regional Significance 4
Section 3: Acknowledgement of Required Tasks 5-8
Section 4: Funding Needs/Costs for Proposed Project by Task a. Summary of Project Cost 9
b. Summary of Cost by Agency 10-11
c. Summary of Intersection Improvement Costs 12-13
Section 5: Detailed Local Match Commitment 14
Section 6: Project Schedule by Task
a. Project Start and End Dates 15
b. Project Schedule by Task 15
Appendices
A. Calculations and Estimated Points
B. Agency Improvement Calculations
C. Vehicle Miles Traveled (VMT)
D. Agency Resolutions and Letters of Support
E. Cabinet Photos and As-built drawings (Uploaded to OCFundTracker and included in Electronic Submittal Only)
Online
Project P Regional Traffic Signal Synchronization Program Table of Contents
i 33
SECTION 1: KEY TECHNICAL INFORMATION Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP a. Project
b.
from to
c. Project Length (miles ):
d. Number of signalized intersections along the corridor (include all Caltrans intersections):
number of signals on project co rridor(s) number of offset signals included in this project e. Participating agencies / Traffic Forum Members (including applicant agency ):
f. Lead Agency
g. Designation of the corridor to synchronize:
h. Project End Date:
i.
j. Contact Information (Include name, title, agency, phone, email, and address) John Thai, Principal Traffic Engineer
City of Anaheim, 714-765-5294
[email protected]
200 S. Anaheim Blvd, Suite 276
Anaheim, CA 92805
Gabrielle Hayes, Senior Civil Engineer
City of Orange, 714-744-5561
[email protected]
300 E. Chapman Avenue
Orange, CA 92866
Pauline Nguyen, Branch Chief, Traffic Signals/Ramp
Metering/
Census Caltrans District 12, 949-279-9168
6681 Marine Way
Irvine, CA 92618
Kyra Tao, Transportation Manager
City of Placentia, 714-993-8121
[email protected]
401 E. Chapman Ave.

Placentia, CA 92870
Cesar Rodriguez, Senior Civil Engineer
City of Santa Ana, 714-647-5626
[email protected]
20 Civic Center Plaza
Santa Ana, CA 92701
Albert Espinoza, City Engineer
City of Brea, 714-990-7657
[email protected]
1 Civic Center Circle
Brea, CA 92821
Select any that apply:

Corridor
Kraemer Boulevard/ Glassell Street/ Grand Avenue Corridor

15.14 Project Limits:

Santa Ana
361
Lambert Road Dyer Road
December 31, 2027January 1, 2025Project Start Date:

Signal Synchronization Network Corridor / Priority Corridor Master Plan of Arterial Highways Corridor
Anaheim
Buena Park
Caltrans
Costa Mesa
Cypress
Dana Point
Fountain Valley
Fullerton
Garden Grove
Huntington Beach
La Habra
La Palma
Laguna Beach
Laguna Hills
Mission Viejo
Orange
Placentia
Rancho Santa Margarita
San Clemente
Santa Ana
Seal Beach
Stanton
Tustin
Villa Park
Westminster
County of Orange
Irvine
Lake Forest
San Juan Capistrano
Yorba Linda
Aliso Viejo
Brea
Laguna Niguel
Laguna Woods
Los Alamitos
Re-timing at least 75% of previous project
Timing at least 75% of new eligible project
Newport Beach
None
All participating agencies are participating in the Countywide Baseline Project 1 34
SECTION 1: KEY TECHNICAL INFORMATION Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP k. Signalized intersections that are part of the project:
1 Kraemer Boulevard Lambert Road 40 Glassell Street SR -22 Westbound Ramp * 2 Kraemer Boulevard Birch Street 41 Glassell Street SR -22 Eastbound Ramp * 3 Kraemer Boulevard Orbiter Street 42 Grand Avenue Fairhaven Avenue 4 Kraemer Boulevard Birch Hills Mall 43 Grand Avenue Santa Clara Avenue 5 Kraemer Boulevard Imperial Highway (SR-90) * 44 Grand Avenue 21st Street
6 Kraemer Boulevard Buttonwood Drive/ Saturn Street 45 Grand Avenue 17th Street 7 Kraemer Boulevard Golden Avenue 46 Grand Avenue I -5 Northbound Ramp 8 Kraemer Boulevard Patrician Lane 47 Grand Avenue Santa Ana Blvd/I -5 Southbound Ramp 9 Kraemer Boulevard Bastanchury Road 48 Grand Avenue Fruit Street 10 Kraemer Boulevard Yorba Linda Boulevard 49 Grand Avenue OC Register 11 Kraemer Boulevard Sheffield Street/Morse Avenue 50 Grand Avenue 4th Street 12 Kraemer Boulevard Madison Avenue 51 Grand Avenue 1st Street 13 Kraemer Boulevard Alta Vista Street 52 Grand Avenue Chestnut Avenue 14 Kraemer Boulevard Chapman Avenue (North) 53 Grand Avenue McFadden Avenue 15 Kraemer Boulevard Hawaii Way 54 Grand Avenue Century High School 16 Kraemer Boulevard Crowther Avenue 55 Grand Avenue Edinger Avenue 17 Kraemer Boulevard Orangethorpe Avenue 56 Grand Avenue St Andrew Place 18 Kraemer Boulevard La Jolla Street 57 Grand Avenue St Gertrude Place 19 Kraemer Boulevard Miraloma Avenue 58 Grand Avenue Warner Avenue 20 Kraemer Boulevard Coronado Street 59 Grand Avenue Hotel Terrace Drive/Brookhollow Dr 21 Kraemer Boulevard Fire Signal 60 Grand Avenue SR -55 Southbound Off-Ramp 22 Kraemer Boulevard La Palma Avenue 61 Grand Avenue Dyer Road 23 Kraemer Boulevard SR -91 Westbound Off-Ramp *
24 Kraemer Boulevard Frontera Street
25 Glassell Street Riverdale Avenue
26 Glassell Street Riverbend Parkway/Richland Avenue
27 Glassell Street Lincoln Avenue
28 Glassell Street Fletcher Avenue
29 Glassell Street Meats Avenue
30 Glassell Street Grove Avenue
31 Glassell Street Orange Olive Road
32 Glassell Street Taft Avenue
33 Glassell Street Katella Avenue
34 Glassell Street Wilson Avenue/Adams Avenue Legend
35 Glassell Street Collins Avenue
36 Glassell Street Walnut Avenue
37 Glassell Street Sycamore Avenue/University Drive
38 Glassell Street Palm Avenue
39 Glassell Street La Veta Avenue
* Caltrans
l. Offset signalized intersections that are part of the project:
1 Taft Avenue 13
2 Fairhaven Avenue 14
3 Santa Ana Boulevard 15
4 16
5 17
6 18
7 19
8 20
9 10
11 12
Main Corridor
Main Street Cross Street Main Street
Brea
Placentia
Main Corridor Cross Street
I-5 SB On/Off Ramp
Anaheim
Shaffer Street
Cambridge Street
Cross Street
Santa Ana
Orange
Cross Street
2 35
SECTION 1: KEY TECHNICAL INFORMATION Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP m. Project Map Depicting the Project Limits and Offset Signals 3 36
SECTION 2: REGIONAL SIGNIFICANCE
Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP
Explain why this project is regionally significant:

The Kraemer Boulevard/ Glassell Street/ Grand Avenue corridor is a reinvigorated project originally performed and funded by M2 RTSSP in FY 2013/2014. The Kraemer Boulevard/ Glassell Street/ Grand Avenue corridor extends 15.14 miles from Lambert Road in the City of Brea to Dyer Road in the City of Santa Ana. The corridor encompasses 61 signalized intersections controlled by the Cities of Brea, Placentia, Anaheim, Orange, Santa Ana and the California Department of Transportation (Caltrans). Caltrans is a participating agency in the project and the participating Cities are committed to executing a cooperative agreement with Caltrans for the implementation of optimized signal timing at the Caltrans intersections.

Kraemer Boulevard/ Glassell Street/ Grand Avenue corridor is currently classified as a Major Arterial in the Cities of Brea, Placentia, Anaheim and Santa Ana and as a Primary Arterial in the City of Orange. The corridor is also designated as part of a Priority Corridor Network by the Traffic Signal Synchronization Master Plan. The corridor carries traffic volumes ranging from 13,000 to 21,000 in Cities of Brea and Placentia; up to approximately 46,000 in City of Anaheim, down to approximately 8,000 in Old Towne Orange, to over 40,000 vehicles daily in Santa Ana.

Kraemer Boulevard/ Glassell Street/ Grand Avenue corridor stretches from the northern County limits to the center of Orange County encompassing a wide range of land uses. At the northern limit in City of Brea, the arterial primarily serves a mix of residential, retail and large commercial including Birch Hills Mall and biomedical manufacturing company Beckman Coulter. This area experiences high morning and evening peak traffic volumes that require a well-synchronized network to meet the peak demand. In City of Placentia, the corridor primarily serves residential, small retail and schools including Tri-City Park and nearby Valencia High School. This area experiences moderately high morning and evening peak traffic volumes and requires a well balanced traffic signal system that serves both daily vehicle commuters and local pedestrian and bike users. In City of Anaheim, the corridor primarily serves large industrial and commercial businesses and cuts through the Anaheim Canyon Business District. This area is being reimagined by the City of Anaheim and looks to create a business environment attractive to a wide variety of industries while encouraging sustainable development. This area sees the highest traffic volume of the corridor and is adjacent to the Caltrans SR-91 Freeway which requires a well sychronized traffic signal system that accounts for high volume of vehicle and large trucks traffic. In the City of Orange, the corridor serves a mix of residential, small business, schools and historic landmarks including Chapman University and Old Towne Orange. This area experiences lower traffic volume but requires special signal timing and active transportation elements to efficiently accommodate the mix of vehicle, pedestrians and bicycles. At the southern limit in City of Santa Ana, the corridor serves a mix of residential, schools, and large manufacturing and commercial businesses including Behr Paint Company and several Orange County government facilities. This area sees some of the highest traffic volumes and demands a well-synchronized network to meet the directional and oversaturated traffic demand.

The original signal timing and improvements on Kraemer Boulevard/ Glassell Street/ Grand Avenue corridor has decayed and needs to be revisited. Therefore, it is imperative that this very important corridor be considered for the 2024 Call for Projects from OCTA.
4 37
SECTION 3: ACKNOWLEDGEMENT OF REQUIRED TASKS
Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP
a. PROJECT TASKS
Primary Implementation (PI) Phase, lasting approximately one year shall include the following:

Task 1:

Task 2:

By checking this box, the Applicant Agency, on behalf of all the participating agencies, agree to the following tasks:

Project Management - PI Phase
Data Collection and Field Review
This task is ongoing throughout the duration of the PI Phase of the project. It includes day-to-day project management, such as meetings, progress reports, tracking of schedules, tracking of cost by agency, invoicing, and overall administration of the PROJECT.

The following list is a minimum of what is required of this task:
• A running record of project cost broken down by Participating Agency shall be part of this task.

This information will be used by the Lead Agency to bill Participating Agencies for their respective project match.
• A running record of all scope changes and/or any deviations from the final approved application.

This information will be used by the Lead Agency to request for Scope Changes at the Semi-Annual Review (SAR).

All agencies on this application will opt out of the Data Collection portion of Task 2 due to participation in the Countywide Baseline Project. A Before/After study will be completed. However, Data Collection will be be conducted at the four (4) Caltrans intersections and utilized to develop Signal Timing Optimization and Implementation. These efforts will be closely coordinated with the Countywide Baseline Project. Cities of Brea, Anaheim and Orange are committed to excecuting a Cooperative Agreeement with Caltrans for the Data Collection efforts. Funding for Data Collection at the Caltrans intersection is included in the respective Agency Task 2.

This task shall include collecting seven-day, 24-hour machine counts, including vehicle and bike classifications, along each 1-mile segment of the corridor(s). The project shall also produce weekday and weekend peak period intersection turning movement (ITM) counts at every signalized intersection, including pedestrian and bicycle counts. ITM counts shall be conducted for two hours of each weekday peak period (AM, mid-day, and PM) and a single four-hour Saturday mid-day peak period. All counts shall be summarized in Microsoft Excel format. All data shall adhere to the CTFP Guidelines for data compatibility.

Data collection also includes field review of before and after conditions. The floating car method shall be utilized with software and GPS for the ’Before’ Study to fine-tune the corridor operation and verify integrity of system intersection clocks. Synchronized Video shall be used to compare actual conditions to anticipated conditions dictated by the time-space diagram so that any anomalies may be corrected prior to the ’After’ studies task.

Field review conducted as part of this task will document the existing conditions for all signal timing, infrastructure, and system improvements on the project. This includes pre-construction pictures for comparison during the post-construction walkthrough, should there be any questions or discrepancies noted by any parties. Data Collection and Field Review Memos shall be provided to all participating agencies.

Check this box to indicate all agencies on this application will opt out of the data collection portion of Task 2 due to participation in the Countywide Baseline Project. A Before/After study is still re
quired. A memorandum shall be submitted to indicate completion of this task. 5 38
SECTION 3: ACKNOWLEDGEMENT OF REQUIRED TASKS
Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP
Task 3:

Task 4:

Task 5:

System Design and Construction
Final PI Report
Signal Timing Optimization and Implementation
Check this box to indicate all agencies on this application will opt out of the Signal Timing Optimization and Implementation task (Task 4) due to participation in the Countywide Baseline Project. The Final PI Report shall still include a section on timing optimization and im
plementation from the Baseline Project.

The Lead Agency will hire a consultant(s), licensed contractor(s), and/or use city staff, or extension of staff, to design, procure, install, construct, and implement all desired components of the project as described in this application in accordance with the CTFP Guidelines.

All work and equipment supplied for the project shall comply and be done in accordance with the latest standards and provisions of each Participating Agency or latest approved California Department of Transportation (Caltrans) Standard Plans and Standard Specifications.

As-built plans shall be provided to match the improvements. This task is not complete until all participating agencies approve the improvements implemented in their jurisdiction.

All agencies on this application will opt out of the Signal Timing Optimization and Implementation portion of Task 4 due to participation in the Countywide Baseline Project. However, Signal Timing Optimization and Implementation will be be conducted at the four (4) Caltrans intersections and coordinated with the Countywide Baseline Project. Cities of Brea, Anaheim and Orange are committed to excecuting a Cooperative Agreeement with Caltrans for the Signal Timing Optimization and Implementation efforts. Funding for Signal Timing Optimization and Implementation at the Caltrans intersection is included in the respective Agency Task 4.

Synchronization will be inter-jurisdictional in nature. All existing traffic patterns, flows, and conditions will be taken into account. At a minimum, synchronized timing plans will be developed for a weekday AM, Mid-day, PM, and a Weekend peak period. Special generators such as schools and businesses along with cross street traffic will be considered as part of the project. Timing plans that will be developed will assist traffic in getting to its destination without regard to physical or jurisdictional boundaries.

The following list is a minimum of what is required of this task:
• A review of the basic timing parameters
• Concept of Operations documenting the recommended coordination strategies (e.g. segments, cycle lengths, etc.) based on existing data collection and simulations • Existing and Optimized simulation networks in Synchro (version 10) that is also shared with OCTA using the OCTA designated ID numbers
• Implementation and fine-tuning of proposed timing plans This task will not be complete until all participating agencies approve the new timing plans implemented.

A Final PI Report, with an executive summary, shall provide complete documentation of the project, including, but not limited to:
• Project scope, objectives, locations, findings, and recommendations • Data collected: counts, travel time studies, and project benefits achieved in terms of fuel savings, travel time, and other measurable parameters
• For each intersection: lane configurations, signal phasing, turning movement data, and cycle lengths for existing and proposed timings for all peak periods 6 39
SECTION 3: ACKNOWLEDGEMENT OF REQUIRED TASKS
Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP
By checking this box, the following additional PI task(s) and/or exceptions will be made:

Task 6:

Task 7:

Task 8:

ONGOING OPERATIONS AND MAINTENANCE (O&M) PHASE, lasting approximately two (2) years, shall include the following:

Final O&M Report
Continuing Support
Project Management - O&M Phase
During this 24-month period, the signal timing along the corridor/route/grid shall be observed and fine- tuned. This task shall also include the monitoring, maintaining, and repair of detection and communication implemented as part of this project. Monthly drives shall be conducted along the length of the project during all designated corridor synchronization timing plan hours of operation in order to verify that the synchronization timing is working as designed and complete any necessary adjustments. This is followed by a monthly memorandum summarizing the status and trends of the corridor based on the runs conducted. Trip logs for the month shall be provided to the Participating Agencies. The memorandum shall include all additional tasks requested and completed during that month. Performance metrics comparisons from ATSPM, where available, shall also be included in the memorandum.

All agencies on this application will opt out of the Data Collection portion of Task 2 and Signal Timing Optimization and Implementation portion of Task 4 due to participation in the Countywide Baseline Project. However, Data Collection and Signal Timing Optimization and Implementation will be conducted at the four (4) Caltrans intersections. These efforts will be closely coordinated with the Countywide Baseline Project. Cities of Brea, Anaheim and Orange are committed to excecuting a Cooperative Agreeement with Caltrans for the Data Collection and Signal Timing Optimization/ Implementation efforts. A Before/After study will be completed for the entire corridor including the Caltrans locations. No system construction is proposed at the Caltrans locations. Funding for Data Collection and Signal Timing Optimization/ Implementation at the Caltrans intersection is included in the respective Agency Task 2 and 4.
• All work performed for system construction and signal timing optimization • Implementation schedule and improvements accomplished, including dates • Procedures for continuing maintenance, surveillance, and evaluation of the coordinated signal system
The report shall document all planned and programmed improvements on the study corridor as well as recommendations based on PI tasks for further infrastructure improvements that would likely improve the corridor signal coordination project results. The report shall be completed in accordance with the current CTFP Guidelines.

Finally, the report shall provide recommendations with cost and benefit estimates for future improvements to traffic signal infrastructure (signal controllers, vehicle detection, communications, etc.), intersection capacity (appropriate signal phasing, lane geometrics, and alleviation of physical bottlenecks that curtail arterial capacity), and traffic management strategies. These proposed improvements should be useful in determining future enhancements to the corridor.

A Project Summary Sheet, one sheet front and back, that describes the project and improvements gained shall be provided to OCTA. This sheet will be used by OCTA and Participating Agencies to present to the Board and elected officials.

This task includes day-to-day project management, such as meetings, tracking of schedules, invoicing, and overall administration of the project. This task shall continue in full force as specified in the Primary Implementation Phase.
7 40
SECTION 3: ACKNOWLEDGEMENT OF REQUIRED TASKS
Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP
By checking this box, the following additional O&M task(s) and/or exceptions will be made:
b.
c. ACKNOWLEDGMENT OF MEETING CTFP GUIDELINES
<Insert Text>
By checking this box, the Applicant Agency, on behalf of all the participating agencies, certify that all current CTFP guidelines were met for this project.

By checking this box, the Applicant Agency, on behalf of all the participating agencies, agree to obtain environmental clearance and other permits (if needed) for this project

ENVIRONMENTAL CLEARANCE AND OTHER PERMITS
At the end of the O&M Phase, a Final O&M Report documenting the Ongoing Operations and Maintenance efforts and procedures for continuing maintenance shall be prepared. At the minimum, the memorandum shall include when travel runs were conducted and issues and solutions throughout the phase. The memorandum shall document all planned and programmed improvements on the study corridor as well as recommendations for further infrastructure improvements that would likely improve the corridor signal coordination project results. 8 41
SECTION 4: FUNDING NEEDS / COSTS FOR PROPOSED PROJECT BY TASK Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP
a. Summary of Project Cost
Match Commitment: 20% (minimum 20%)
Total Project Cost (PI and O&M for a total of 3 years):

Total M2 Request:

Total Agency Match:

Total Project Cost:

Total M2 Request for PI Phase:

Total Agency Match for PI Phase:

Total PI Cost:

Total M2 Request for O&M Phase:

Total Agency Match for O&M Phase:

Total O&M Cost:

Task 3: System Design and Construction
Task 2: Data Collection
Task 1: Project Management - PI Phase
Project Tasks Total Cost
5,710,657.50$
19,200.00$
134,400.00$
25,600.00$
64,000.00$
20,000.00$
5,236,457.50$
70,200.00$
140,800.00$
Total Project Cost:

Task 8: Final Technical Memorandum
Task 7: Continuing Support
Task 6: Project Management - O&M Phase
35,840.00$
179,200.00$
Task 5: Project Report
4,568,526.00$
Task 4: Signal Timing Optimization and Implementation
PI Total
4,425,166.00$
1,106,291.50$
Project Total
1,142,131.50$
5,710,657.50$
5,531,457.50$
O&M Total
143,360.00$
8 42
SECTION 4: FUNDING NEEDS / COSTS FOR PROPOSED PROJECT BY TASK Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP
b. Summary of Cost by Agency
Agency Caltrans Offset Total
51 6
2,200.00$ 13,200.00 $
1,200.00$ 7,200.00 $
- 549,200.00$
5,000.00$ 5,000.00 $
1,000.00$ 6,000.00 $
400.00$ 2,400.00$
2,100.00$ 12,600.00 $
300.00$ 1,800.00$
PI
O&M
Agency Caltrans Offset Total
11 0 11
2,200.00$ 24,200.00 $
1,000.00$ 11,000.00 $
- 882,750.00$
-$ - $
1,000.00$ 11,000.00 $
400.00$ 4,400.00$
2,100.00$ 23,100.00 $
300.00$ 3,300.00$
PI
O&M
Agency Caltrans Offset Total
61 7
2,200.00$ 15,400.00 $
1,200.00$ 8,400.00 $
- 597,875.00$
5,000.00$ 5,000.00 $
1,000.00$ 7,000.00 $
400.00$ 2,800.00$
2,100.00$ 14,700.00 $
300.00$ 2,100.00$
PI
O&M
6,160.00$ 30,800.00 $
Cost / Int Total Cost
M2 Requested Match Total Cost
506,940.00$ 126,735.00 $
Total Cost
Task 4: Signal Timing Optimization and Implementation
Task 5: Project Report
Task 6: Project Management - O&M Phase
Task 7: Continuing Support
Placentia
Number of Signals:

Task 1: Project Management - PI Phase
Cost / Int
Brea
Number of Signals:

Task 5: Project Report
Project Tasks (Brea)
Task 1: Project Management - PI Phase
Task 2: Data Collection
Task 3: System Design and Construction
Task 4: Signal Timing Optimization and Implementation
Task 1: Project Management - PI Phase
Task 2: Data Collection
Task 3: System Design and Construction
Task 7: Continuing Support
Task 8: Final Technical Memorandum
Task 2: Data Collection
Task 3: System Design and Construction
Total Cost
Task 4: Signal Timing Optimization and Implementation
Task 5: Project Report
Task 6: Project Management - O&M Phase
24,640.00$
3,360.00$
116,120.00$
13,440.00$
464,480.00$
743,160.00$
580,600.00$
Project Tasks (Placentia)
Cost / Int Total Cost
Task 8: Final Technical Memorandum
185,790.00$ 928,950.00$
M2 Requested Match Total Cost
633,675.00$
15,680.00$ 3,920.00 $ 19,600.00 $ MatchM2 Requested
16,800.00$
Anaheim
Task 8: Final Technical Memorandum
Number of Signals:

Project Tasks (Anaheim)
Task 6: Project Management - O&M Phase
Task 7: Continuing Support
9 43
SECTION 4: FUNDING NEEDS / COSTS FOR PROPOSED PROJECT BY TASK Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP
Agency Caltrans Offset Total
15 2 1 18
2,200.00$ 39,600.00 $
1,200.00$ 21,600.00 $
- 1,454,250.00$
5,000.00$ 10,000.00 $
1,000.00$ 18,000.00 $
400.00$ 7,200.00$
2,100.00$ 37,800.00 $
300.00$ 5,400.00$
PI
O&M
Agency Caltrans Offset Total
20 2 22
2,200.00$ 48,400.00 $
1,000.00$ 22,000.00 $
- 1,752,382.50$
-$ - $
1,000.00$ 22,000.00 $
400.00$ 8,800.00$
2,100.00$ 46,200.00 $
300.00$ 6,600.00$
PI
O&M
10,080.00$
M2 Requested
Santa Ana
Number of Signals:
12,320.00$ 61,600.00 $
Task 1: Project Management - PI Phase
Task 2: Data Collection
Task 3: System Design and Construction
Cost / Int Total Cost
Task 4: Signal Timing Optimization and Implementation
Task 5: Project Report
368,956.50$
1,234,760.00$ 308,690.00 $ 1,543,450.00$ 40,320.00$
Project Tasks (Orange) Cost / Int
Match Total Cost
M2 Requested Match Total Cost
Task 4: Signal Timing Optimization and Implementation
Task 5: Project Report
Task 6: Project Management - O&M Phase
Task 7: Continuing Support
Task 8: Final Technical Memorandum
Total Cost
Orange
Task 1: Project Management - PI Phase
Project Tasks (Santa Ana)
Task 6: Project Management - O&M Phase
Task 7: Continuing Support
Task 8: Final Technical Memorandum
1,475,826.00$ 1,844,782.50$
49,280.00$
50,400.00$
Task 2: Data Collection
Task 3: System Design and Construction
Number of Signals:
10 44
SECTION 4: FUNDING NEEDS / COSTS FOR PROPOSED PROJECT BY TASK Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP
c. Summary of Intersection Improvement Costs
Design Construction TOTAL
Average
Score
1 Brea Lambert Road 7,000.00 $ 89,250.00 $ 96,250.00$ 31.3 2 Brea Birch Street 7,000.00 $ 89,250.00 $ 96,250.00$ 31.3 3 Brea Orbiter Street 6,000.00 $ 76,500.00 $ 82,500.00$ 31.7 4 Brea Birch Hills Mall 10,000.00 $ 127,500.00 $ 137,500.00$ 31.3 5 Brea Imperial Highway (SR-90) * - $ 2,500.00$ 2,500.00$ 50.0 6 Brea Buttonwood Drive/ Saturn Street 7,000.00 $ 89,250.00 $ 96,250.00$ 31.3 7 Placentia Golden Avenue 6,200.00 $ 79,050.00 $ 85,250.00$ 27.5 8 Placentia Patrician Lane 7,200.00 $ 91,800.00 $ 99,000.00$ 31.3 9 Placentia Bastanchury Road 9,400.00 $ 119,850.00$ 129,250.00$ 35.0 10 Placentia Yorba Linda Boulevard 2,800.00 $ 35,700.00 $ 38,500.00$ 32.5 11 Placentia Sheffield Street/Morse Avenue 1,000.00 $ 12,750.00 $ 13,750.00$ 15.0 12 Placentia Madison Avenue 2,000.00 $ 25,500.00 $ 27,500.00$ 22.5 13 Placentia Alta Vista Street 11,400.00 $ 145,350.00 $ 156,750.00$ 32.0 14 Placentia Chapman Avenue (North) 6,800.00 $ 86,700.00 $ 93,500.00$ 31.3 15 Placentia Hawaii Way 1,000.00 $ 12,750.00 $ 13,750.00$ 15.0 16 Placentia Crowther Avenue 1,000.00 $ 12,750.00 $ 13,750.00$ 15.0 17 Placentia Orangethorpe Avenue 6,200.00 $ 79,050.00 $ 85,250.00$ 26.7 18 Anaheim La Jolla Street 6,850.00 $ 87,337.50 $ 94,187.50$ 31.0 19 Anaheim Miraloma Avenue 7,850.00 $ 100,087.50$ 107,937.50$ 32.5 20 Anaheim Coronado Street 5,850.00 $ 74,587.50 $ 80,437.50$ 31.3 21 Anaheim Fire Signal 1,550.00 $ 19,762.50 $ 21,312.50$ 45.0 22 Anaheim La Palma Avenue 6,450.00 $ 82,237.50 $ 88,687.50$ 33.0 23 Anaheim SR -91 Westbound Off -Ramp * - $ 2,500.00$ 2,500.00$ 50.0 24 Anaheim Frontera Street 7,850.00 $ 100,087.50$ 107,937.50$ 32.5 25 Orange Riverdale Avenue 5,300.00 $ 67,575.00 $ 72,875.00$ 27.0 26 Orange Riverbend Parkway/Richland Avenu e 5,300.00$ 67,575.00 $ 72,875.00$ 27.0 27 Orange Lincoln Avenue 6,600.00 $ 84,150.00 $ 90,750.00$ 36.7 28 Orange Fletcher Avenue 6,600.00 $ 84,150.00 $ 90,750.00$ 36.7 29 Orange Meats Avenue 11,600.00 $ 147,900.00 $ 159,500.00$ 31.7 30 Orange Grove Avenue 13,500.00 $ 172,125.00 $ 185,625.00$ 31.7 31 Orange Orange Olive Road - $ - $ -$ 32 Orange Taft Avenue 2,600.00 $ 33,150.00 $ 35,750.00$ 40.0 33 Orange Katella Avenue 1,900.00 $ 24,225.00 $ 26,125.00$ 30.0 34 Orange Wilson Avenue/Adams Avenue 2,600.00 $ 33,150.00 $ 35,750.00$ 40.0 35 Orange Collins Avenue 2,600.00 $ 33,150.00 $ 35,750.00$ 40.0 36 Orange Walnut Avenue 6,600.00 $ 84,150.00 $ 90,750.00$ 36.7 37 Orange Sycamore Avenue/University Drive 6,600.00 $ 84,150.00 $ 90,750.00$ 36.7 38 Orange Palm Avenue 6,600.00 $ 84,150.00 $ 90,750.00$ 40.0 39 Orange La Veta Avenue 7,700.00 $ 98,175.00 $ 105,875.00$ 35.0 40 Orange SR -22 Westbound Ramp * - $ 2,500.00$ 2,500.00$ 50.0 41 Orange SR -22 Eastbound Ramp * - $ 2,500.00$ 2,500.00$ 50.0 42 Santa Ana Fairhaven Avenue 16,200.00 $ 208,447.50 $ 224,647.50$ 32.9 43 Santa Ana Santa Clara Avenue 2,700.00 $ 36,322.50 $ 39,022.50$ 35.0 44 Santa Ana 21st Street 8,900.00 $ 115,372.50$ 124,272.50$ 37.0 45 Santa Ana 17th Street 8,900.00 $ 115,372.50$ 124,272.50$ 37.0 46 Santa Ana I -5 Northbound Ramp 2,700.00 $ 36,322.50 $ 39,022.50$ 35.0 47 Santa Ana Santa Ana Blvd/I -5 Southbound Ram 4,000.00$ 52,897.50 $ 56,897.50$ 33.8 48 Santa Ana Fruit Street 8,700.00 $ 112,822.50$ 121,522.50$ 30.0 49 Santa Ana OC Register 2,100.00 $ 28,672.50 $ 30,772.50$ 40.0 50 Santa Ana 4th Street 7,800.00 $ 101,347.50$ 109,147.50$ 40.0 TASK 3 IMPROVEMENT TOTALS
LOC. AGENCY PROJECT CROSS STREETS
11 45
SECTION 4: FUNDING NEEDS / COSTS FOR PROPOSED PROJECT BY TASK Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP
c. Summary of Intersection Improvement Costs
Design Construction TOTAL
Average
Score
TASK 3 IMPROVEMENT TOTALS
LOC. AGENCY PROJECT CROSS STREETS
51 Santa Ana 1st Street 8,100.00 $ 103,275.00$ 111,375.00$ 31.7 52 Santa Ana Chestnut Avenue 1,900.00 $ 26,122.50 $ 28,022.50$ 27.5 53 Santa Ana McFadden Avenue 14,900.00 $ 191,872.50 $ 206,772.50$ 33.3 54 Santa Ana Century High School 3,900.00 $ 51,622.50 $ 55,522.50$ 38.8 55 Santa Ana Edinger Avenue 2,700.00 $ 34,425.00 $ 37,125.00$ 22.5 56 Santa Ana St Andrew Place 3,500.00 $ 46,522.50 $ 50,022.50$ 33.8 57 Santa Ana St Gertrude Place 2,700.00 $ 36,322.50 $ 39,022.50$ 35.0 58 Santa Ana Warner Avenue 8,700.00 $ 110,925.00$ 119,625.00$ 20.0 59 Santa Ana Hotel Terrace Drive/Brookhollow Dr 2,700.00 $ 36,322.50 $ 39,022.50$ 35.0 60 Santa Ana SR -55 Southbound Off-Ramp 2,700.00$ 36,322.50 $ 39,022.50$ 35.0 61 Santa Ana Dyer Road 1,900.00 $ 26,122.50 $ 28,022.50$ 27.5 -- - - $ - $ -$
1 Orange Taft Avenue & Shaffer Street 12,800.00 $ 163,200.00 $ 176,000.00$ 22.5 2 Santa Ana Fairhaven Avenue & Cambridge Str e 2,100.00$ 26,775.00 $ 28,875.00$ 40.0 3 Santa Ana Santa Ana Boulevard & I-5 SB Ram p 2,700.00$ 34,425.00 $ 37,125.00$ 32.5 - Santa Ana TMC Improvements - $ 63,250.00$ 63,250.00$ 40.0 - Placentia TMC Improvements - $ 126,500.00$ 126,500.00$ 40.0 - Orange TMC Improvements 1,900.00 $ 87,475.00 $ 89,375.00$ 35.0 - Anaheim TMC Improvements - $ 94,875.00$ 94,875.00$ 40.0 - Brea TMC Improvements - $ 37,950.00$ 37,950.00$ 40.0 5,236,457.50$ 33.6SIGNAL IMPROVEMENT TOTAL =
12 46
SECTION 5: DETAILED LOCAL MATCH COMMITMENT
Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP

PI OMM PI OMM PI OMM
$116,120.00 $3,360.00 $0.00 $0.00 $116,120.00 $3,360.00 $185,790.00 $6,160.00 $0.00 $0.00 $185,790.00 $6,160.00 $126,735.00 $3,920.00 $0.00 $0.00 $126,735.00 $3,920.00 $308,690.00 $10,080.00 $0.00 $0.00 $308,690.00 $10,080.00 $338,956.50 $12,320.00 $30,000.00 $0.00 $368,956.50 $12,320.00 $1,076,291.50 $35,840.00 $30,000.00 $0.00 $1,106,291.50 $35,840.00 A. Cash Match
Agency Funding Source Amount of Cash
Contribution
Brea Gas Tax/ M2 Fairshare $119,480.00
Placentia Gas Tax/ AB2766 $191,950.00
Anaheim Gas Tax/ M2 Fairshare $130,655.00
Orange Gas Tax/ M2 Fairshare $318,770.00
Santa Ana M2 Fairshare $351,276.50
$1,112,131.50
B. In-Kind Services
i. Specific Improvements (List items and Cost):

Agency Expenditure
Select a City
$0.00
ii. Staffing Commitment:

Agency Staff Position No. of Hours Fully Burdened
Hourly Rate Total*
Sr. Civil Engineer 60 $170.00 $10,200.00
Assistant Signal
Operations Engineer 120 $140.00 $16,800.00
Assistant Engineer 30 $100.00 $3,000.00
$0.00
$30,000.00
$30,000.00
$30,000.00
Description
$1,142,131.50 $30,000.00
TOTAL CASH MATCH:

TOTAL MATCH
$1,112,131.50
Type of Service to Project
Project Oversight, Construction Engineering
Total Specific Improvements (i):
*Total amount is the required participation by the identified agency. The number of hours and hourly rate will be based on each agency’s actual fully burdened billing rates, which must collectively equal the same value of the assigned “Total” dollars. Each agency will be responsible for keeping detailed records of hours worked and description of work. An accounting record of personnel, hours at fully burdened rate shall be included with the in-kind report submittals. Records will be subject to auditing. In-kind match can be converted to Cash Match, but Cash Match cannot be converted to in-kind match.

Total for City of Santa Ana:

TOTAL IN-KIND MATCH* (i + ii):

Total Staffing Commitment (ii):

Anaheim
$130,655.00
Orange
$318,770.00 $0.00
$0.00
$318,770.00
Santa Ana
$351,276.50 $30,000.00 $381,276.50
PART 1: AGENCY TOTAL MATCH SUMMARY
PART 2: MATCH BREAKDOWN (CASH vs IN-KIND SERVICES)
Agency
Placentia
$191,950.00 $0.00
CASH
Brea
$119,480.00
TOTAL MATCH
$119,480.00
$191,950.00
$130,655.00 $0.00
IN‐KIND
Equipment configuration, installation and
integration/ Construction Engineering
Santa Ana
Equipment configuration, installation and
integration/ Construction Engineering
13 47
SECTION 6: PROJECT SCHEDULE BY TASK
Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP
a. Projected Start and End Dates:

January 1, 2025
December 31, 2027
b. Projected Schedule by Task
Starting Date Ending Date
January 1, 2025 December 31, 2025
January 1, 2025 April 30, 2025
January 1, 2025 December 31, 2025
January 1, 2025 December 31, 2025
October 1, 2025 December 31, 2025
January 1, 2026 December 31, 2027
January 1, 2026 December 31, 2027
October 1, 2027 December 31, 2027
By checking this box, the Applicant Agency, on behalf of all the participating agencies, agree to implement this project within 12 months. (This means the project will be ineligible for delays and timely use funds extensions. This is not applicable to projects requesting OCTA to lead and Baseline Project participants.)
Project start date:

Project end date:

Task 8: Final Technical Memorandum
Task
Task 1: Project Management - PI Phase
Task 2: Data Collection
Task 3: System Design and Construction
Task 4: Signal Timing Optimization and Implementation
Task 5: Project Report
Task 6: Project Management - O&M Phase
Task 7: Continuing Support
14 48
Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP

CALCULATIONS AND ESTIMATED POINTS
Appendix A
49 Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP Estimated
Points
Yes,
3 / 115 =
=1 0
=1 5
/=
=
61 = 10
61 /6 1 =
=1 0
6 Yes, =5
Not =0
Not Implementing within 12 months = 0
/=
75 APPENDIX A: CALCULATIONS AND ESTIMATED POINTS
Total Estimated Points:

Calculation for Total Project Cost / VMT =
Participating Jurisdiction(s)
# of signals along entire length of corridor :
# of signals being synched / total # of corridor signals:

5. Number of Jurisdictions: (10 points)

6. Current Project Status (10 points)

4. Project Scale: (20 points)
$5,710,658
100.0%
$5,710,657.50
0 20.00%$1,142,131.50

7. Funding Match: (5 points)
Retiming 75% of previous project
25 10
5 1. Transportation Significance (25 points)
Inclusion of offset signals w/in 2,700'
Vehicle Miles Traveled (VMT): 367,503
10 5
20 Average project improvement score 33.6
Timing 75% of new eligible project
All agencies are participating in the Countywide Baseline Project Criteria (Max Points)
# of offset signals on project / total # of offset signals : 100.0%

2. Economic Effectiveness (Cost to Benefit Ratio): (10 points)

3. Project Characteristics: (20 points)
367,503 15.54
50 Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP Appendix B

AGENCY IMPROVEMENT CALCULATIONS
51 APPENDIX B: AGENCY IMPROVEMENT CALCULATIONS Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP TABLE I: AGENCY IMPROVEMENT PREFERENCES
Brea Placentia Anaheim Orange Santa Ana Brea Placentia Anaheim Orange Santa Ana Brea Placentia Anaheim Orange Santa Ana 1 Above ground (e.g. wireless, cellular, etc.) $19,000 $13,000 $1,900 $1,300 Encom Radio, Fiber
Switch & power
supply, SFPs
Encom Wireless
Radio and Etherwan
Ethernet Swich w/
SFPs
2 Fiber Optic underground $10,000 $10,000 $5,000 $90,000 $19,000 $1,000 $1,000 $500 $9,000 $1,900 Fiber Optic Ethernet
Switch w/ SFPs and
Power Supply, Layer
3 HUB Switch w/
SFPs and Power
Supply
Reterminate Fiber Opitc
Cable, Fiber Optic Ethernet
Switch w/ SFPs and Power
Supply, Layer 3 HUB
Switch w/ SFPs and Power
Supply
Ethernet Switch
120 SMFO, conduit,
Fiber Drop Cable,
Splice enclosure,
FPP/FDU, Fiber
Switch, SFPs, Fiber
Switch & power
supply
120 SMFO Fiber
Optic Cable In
Existing Conduit,
Fiber Splicing (FDU
and Splice
Enclosure), Etherwan
Switch w/ SFPs, Drop
Cable, No 6E Pullbox
3 All other (e.g. copper, aerial fiber, GPS, etc.) $8,000 $800 Fiber Switch & power
supply, SFPs, Fiber
Patch Panel
4 ATC signal controller $10,000 $8,000 $5,500 $7,000 $8,000 $1,000 $800 $550 $700 $800 Qubic Commander w/ Scout Software
Econolite Cobalt w/ EOS
Software
Econolite 2070 TS2
Type 1 w/ 1C board
w/ EOS software
Econolite Cobalt w/
ASC3 Software
Econolite Cobalt w/
EOS Software
5 Signal cabinet on existing foundation $40,000 $24,000 $24,000 $38,000 $4,000 $2,400 $2,400 $3,800 Type P44 Cubic Trafficware Cabinet Western Systems Type P+ Western Systems Type P+
Modify/extend
existing foundation or
use exitsing
foundation as is,
Econolite TS Type II
P Cabinet
6 Signal cabinet on new foundation $44,000 $60,000 $4,400 $6,000 Western Systems Type P+
w/ Service and SCE Design
Fee
Econolite ATCC w/
Service and SCE
Design Fee
7 BBS/USP (attac hed)
8 BBS/UPS on existing f oundation $11,000 $1,100 Myers / Clary 9 BBS/UPS on new f oundation Myers / Clary
10 CCTV $10,000 $10,000 $10,000 $11,000 $8,000 $1,000 $1,000 $1,000 $1,100 $800 Axis Q6000 + PTZ Camera Bosch / COHU Axis Cohu Rise Axis
11 Vehicle detection (ATSPM inputs + counts)
12 Vehicle detection (ATSPM inputs)
13 Vehicle detection + bicycle detection $40,000 $40,000 $24,000 $50,000 $4,000 $4,000 $2,400 $5,000 Iteris Next Iteris Next Econolite Econolite Vision or Iteris Apex
14 Vehicle detection $40,000 $4,000 Iteris Next Gridsmart w/ mounting brackets
15 Bicycle detection
16 Pedestrian detection (audible) $12,000 $23,000 $12,000 $1,200 $2,300 $1,200 Polara (iN2S APS System) Campbell APS Polara (iN2S APS System)
17 Pedestrian detection
18 Active transportation/pedestrian safety
19 Transit Signal Priority
20 EVP (hybrid or GPS) $15,000 $12,000 $1,500 $1,200
GTT Opticam GPS
System GPS EVP
21 EVP (infrared)
22 Speed feedback signs (existing post)
23 Speed feedback signs (new post)
24 Signal Performance Monitoring $10,000 $1,500 $1,000
Software, Licensing
and Server Centracs SPM
25 Channelization
26 Signal phasing improvement
27 Central System (server, licenses, work stations) $30,000 $100,000 $75,000 $50,000 $50,000 Synchro Green
Central System
Licenses, Etherwan
Layer 3 Switch w/
SFPs and Power
Supply, Dell
Workstation
Etherwan Layer 3 w/
SFPs and Power Supply,
Digital Watchdog VMS
Server/ Licensing, Dell
Server (Video/ Traff
Mgt), Dell Workstations,
Synchro License, IP
Schematic, Server Rack
Econolite Centracs
Software and Server
Workstations (w/
monitors),
Touchpanel, TMC
Console; Switches
Dell Server, Milestone
VMS Licenses, Dell
Workstations
28 Display (video wall, VMS, etc.)
29 UPS for TMC $10,000 $1,000 Rack Mount UPS
30 Timing Only
31 Timing + Traffic Responsive (license only)
32 Timing + Peer-to-Peer (configuration only)
33 Timing + Traffic Adaptive (license only)
Caltrans 34 Caltrans Cooperative Agreement $2,500 $2,500 $2,500 Cooperative
Agreement and Data
Collection
Cooperative
Agreement and Data
Collection
Cooperative
Agreement
UNIT PRICE (MATERIAL + LABOR) APPLICABLE DESIGN COST PER UNIT VENDOR/BRAND & ADDITIONAL NOTES

ITEM DESCRIPTIONID
Signal Timing Only

TMC/TOC

CATEGORIES
Comm
Field Elements
Minor Signal Op Improve
Yes
No
18 52
APPENDIX B: AGENCY IMPROVEMENT CALCULATIONS
Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP
TABLE II: DESCRIPTION OF WORK BY INTERSECTION
Above ground (e.g. wireless,
cellular, etc.)
Fiber Optic underground
All other (e.g. copper, aerial
fiber, GPS, etc.)
ATC signal controller
Signal cabinet on existing
foundation
Signal cabinet on new
foundation
CCTV
Vehicle detection + bicycle
detection
Vehicle detection
Pedestrian detection
(audible)
Pedestrian detection
Signal Performance
Monitoring
Central System (server,
licenses, workstations)
Caltrans Cooperative
Agreement
123456 1 0 1 3 1 4 1 6 1 7 2 4 2 7 3 4
1 Brea Lambert Road 11 1 1
2 Brea Birch Street 11 1 1
3 Brea Orbiter Street 11 1
4 Brea Birch Hills Mall 11 1 1
5 Brea Imperial Highway (SR-90) * 1
6 Brea Buttonwood Drive/ Saturn Street 11 1 1
7 Placentia Golden Avenue 111 1
8 Placentia Patrician Lane 11 1 1
9 Placentia Bastanchury Road 11 1 11
10 Placentia Yorba Linda Boulevard 21
11 Placentia Sheffield Street/Morse Avenue 1
12 Placentia Madison Avenue 11
13 Placentia Alta Vista Street 11111
14 Placentia Chapman Avenue (North) 21 1 1
15 Placentia Hawaii Way 1
16 Placentia Crowther Avenue 1
17 Placentia Orangethorpe Avenue 111
18 Anaheim La Jolla Street 11 11 1
19 Anaheim Miraloma Avenue 11 11 1 1
20 Anaheim Coronado Street 11 1 1
21 Anaheim Fire Signal 11
22 Anaheim La Palma Avenue 11 2 1 1
23 Anaheim SR -91 Westbound Off-Ramp * 1
24 Anaheim Frontera Street 11 11 1 1
25 Orange Riverdale Avenue 111
26 Orange Riverbend Parkway/Richland Avenue 111
27 Orange Lincoln Avenue 11 1
28 Orange Fletcher Avenue 11 1
29 Orange Meats Avenue 11 1
30 Orange Grove Avenue 11 1
31 Orange Orange Olive Road
32 Orange Taft Avenue 11
33 Orange Katella Avenue 1
34 Orange Wilson Avenue/Adams Avenue 11
35 Orange Collins Avenue 11
36 Orange Walnut Avenue 11 1
37 Orange Sycamore Avenue/University Drive 11 1
38 Orange Palm Avenue 11 1
39 Orange La Veta Avenue 111 1
40 Orange SR -22 Westbound Ramp * 1
41 Orange SR -22 Eastbound Ramp * 1
42 Santa Ana Fairhaven Avenue 1 111111

LOCATION

IMPLEMENTING AGENCYPROJECT CROSS STREETS

DESCRIPTION OF WORK
19 53
APPENDIX B: AGENCY IMPROVEMENT CALCULATIONS
Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP
TABLE II: DESCRIPTION OF WORK BY INTERSECTION
Above ground (e.g. wireless,
cellular, etc.)
Fiber Optic underground
All other (e.g. copper, aerial
fiber, GPS, etc.)
ATC signal controller
Signal cabinet on existing
foundation
Signal cabinet on new
foundation
CCTV
Vehicle detection + bicycle
detection
Vehicle detection
Pedestrian detection
(audible)
Pedestrian detection
Signal Performance
Monitoring
Central System (server,
licenses, workstations)
Caltrans Cooperative
Agreement
123456 1 0 1 3 1 4 1 6 1 7 2 4 2 7 3 4

LOCATION

IMPLEMENTING AGENCYPROJECT CROSS STREETS

DESCRIPTION OF WORK
43 Santa Ana Santa Clara Avenue 11 1
44 Santa Ana 21st Street 11 111
45 Santa Ana 17th Street 11 111
46 Santa Ana I -5 Northbound Ramp 11 1
47 Santa Ana Santa Ana Blvd/I -5 Southbound Ramp 11 1 1 48 Santa Ana Fruit Street 111 1
49 Santa Ana OC Register 11 1
50 Santa Ana 4th Street 1 1 111
51 Santa Ana 1st Street 11 1
52 Santa Ana Chestnut Avenue 11
53 Santa Ana McFadden Avenue 111111
54 Santa Ana Century High School 11 11
55 Santa Ana Edinger Avenue 11
56 Santa Ana St Andrew Place 11 1 1
57 Santa Ana St Gertrude Place 11 1
58 Santa Ana Warner Avenue 11 1
59 Santa Ana Hotel Terrace Drive/Brookhollow Dr 11 1
60 Santa Ana SR -55 Southbound Off-Ramp 11 1
61 Santa Ana Dyer Road 11
-
1 Orange Taft Avenue & Shaffer Street 11
2 Santa Ana Fairhaven Avenue & Cambridge Street 11
3 Santa Ana Santa Ana Boulevard & I-5 SB Ramp 11
- Santa Ana TMC Improvements 1
- Placentia TMC Improvements 1
- Orange TMC Improvements 1 1
- Anaheim TMC Improvements 1
- Brea TMC Improvements 1
1 6 4 524 7 1 071 5 2 061 022 15 4QUANTITY TOTAL =
20 54
APPENDIX B: AGENCY IMPROVEMENT CALCULATIONS
Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP
TABLE II: DESCRIPTION OF WORK BY INTERSECTION
1 Brea Lambert Road
2 Brea Birch Street
3 Brea Orbiter Street
4 Brea Birch Hills Mall
5 Brea Imperial Highway (SR-90) *
6 Brea Buttonwood Drive/ Saturn Street
7 Placentia Golden Avenue
8 Placentia Patrician Lane
9 Placentia Bastanchury Road
10 Placentia Yorba Linda Boulevard
11 Placentia Sheffield Street/Morse Avenue
12 Placentia Madison Avenue
13 Placentia Alta Vista Street
14 Placentia Chapman Avenue (North)
15 Placentia Hawaii Way
16 Placentia Crowther Avenue
17 Placentia Orangethorpe Avenue
18 Anaheim La Jolla Street
19 Anaheim Miraloma Avenue
20 Anaheim Coronado Street
21 Anaheim Fire Signal
22 Anaheim La Palma Avenue
23 Anaheim SR -91 Westbound Off-Ramp *
24 Anaheim Frontera Street
25 Orange Riverdale Avenue
26 Orange Riverbend Parkway/Richland Avenue
27 Orange Lincoln Avenue
28 Orange Fletcher Avenue
29 Orange Meats Avenue
30 Orange Grove Avenue
31 Orange Orange Olive Road
32 Orange Taft Avenue
33 Orange Katella Avenue
34 Orange Wilson Avenue/Adams Avenue
35 Orange Collins Avenue
36 Orange Walnut Avenue
37 Orange Sycamore Avenue/University Drive
38 Orange Palm Avenue
39 Orange La Veta Avenue
40 Orange SR -22 Westbound Ramp *
41 Orange SR -22 Eastbound Ramp *
42 Santa Ana Fairhaven AvenueLOCATION

IMPLEMENTING AGENCYPROJECT CROSS STREETS
Construction
Management
& Inspection Contingency
15% 10%
7,000.00$ 70,000.00 $ 10,500.00 $ 8,750.00 $ 96,250.00$ 7,000.00$ 70,000.00 $ 10,500.00 $ 8,750.00 $ 96,250.00$ 6,000.00$ 60,000.00 $ 9,000.00 $ 7,500.00 $ 82,500.00$ 10,000.00$ 100,000.00 $ 15,000.00 $ 12,500.00 $ 137,500.00$ -$ 2,500.00$ - $ - $ 2,500.00$ 7,000.00$ 70,000.00 $ 10,500.00 $ 8,750.00 $ 96,250.00$ 6,200.00$ 62,000.00 $ 9,300.00 $ 7,750.00 $ 85,250.00$ 7,200.00$ 72,000.00 $ 10,800.00 $ 9,000.00 $ 99,000.00$ 9,400.00$ 94,000.00 $ 14,100.00 $ 11,750.00 $ 129,250.00$ 2,800.00$ 28,000.00 $ 4,200.00 $ 3,500.00 $ 38,500.00$ 1,000.00$ 10,000.00 $ 1,500.00 $ 1,250.00 $ 13,750.00$ 2,000.00$ 20,000.00 $ 3,000.00 $ 2,500.00 $ 27,500.00$ 11,400.00$ 114,000.00 $ 17,100.00 $ 14,250.00 $ 156,750.00$ 6,800.00$ 68,000.00 $ 10,200.00 $ 8,500.00 $ 93,500.00$ 1,000.00$ 10,000.00 $ 1,500.00 $ 1,250.00 $ 13,750.00$ 1,000.00$ 10,000.00 $ 1,500.00 $ 1,250.00 $ 13,750.00$ 6,200.00$ 62,000.00 $ 9,300.00 $ 7,750.00 $ 85,250.00$ 6,850.00$ 68,500.00 $ 10,275.00 $ 8,562.50 $ 94,187.50$ 7,850.00$ 78,500.00 $ 11,775.00 $ 9,812.50 $ 107,937.50$ 5,850.00$ 58,500.00 $ 8,775.00 $ 7,312.50 $ 80,437.50$ 1,550.00$ 15,500.00 $ 2,325.00 $ 1,937.50 $ 21,312.50$ 6,450.00$ 64,500.00 $ 9,675.00 $ 8,062.50 $ 88,687.50$ -$ 2,500.00$ - $ - $ 2,500.00$ 7,850.00$ 78,500.00 $ 11,775.00 $ 9,812.50 $ 107,937.50$ 5,300.00$ 53,000.00 $ 7,950.00 $ 6,625.00 $ 72,875.00$ 5,300.00$ 53,000.00 $ 7,950.00 $ 6,625.00 $ 72,875.00$ 6,600.00$ 66,000.00 $ 9,900.00 $ 8,250.00 $ 90,750.00$ 6,600.00$ 66,000.00 $ 9,900.00 $ 8,250.00 $ 90,750.00$ 11,600.00$ 116,000.00 $ 17,400.00 $ 14,500.00 $ 159,500.00$ 13,500.00$ 135,000.00 $ 20,250.00 $ 16,875.00 $ 185,625.00$ -$ - $ - $ - $ -$ 2,600.00$ 26,000.00 $ 3,900.00 $ 3,250.00 $ 35,750.00$ 1,900.00$ 19,000.00 $ 2,850.00 $ 2,375.00 $ 26,125.00$ 2,600.00$ 26,000.00 $ 3,900.00 $ 3,250.00 $ 35,750.00$ 2,600.00$ 26,000.00 $ 3,900.00 $ 3,250.00 $ 35,750.00$ 6,600.00$ 66,000.00 $ 9,900.00 $ 8,250.00 $ 90,750.00$ 6,600.00$ 66,000.00 $ 9,900.00 $ 8,250.00 $ 90,750.00$ 6,600.00$ 66,000.00 $ 9,900.00 $ 8,250.00 $ 90,750.00$ 7,700.00$ 77,000.00 $ 11,550.00 $ 9,625.00 $ 105,875.00$ -$ 2,500.00$ - $ - $ 2,500.00$ -$ 2,500.00$ - $ - $ 2,500.00$ 16,200.00$ 163,500.00 $ 24,525.00 $ 20,422.50 $ 224,647.50$ NOTESDesign Construction TOTAL

SIGNAL IMPROVEMENT COSTS
21 55
APPENDIX B: AGENCY IMPROVEMENT CALCULATIONS
Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP
TABLE II: DESCRIPTION OF WORK BY INTERSECTION

LOCATION

IMPLEMENTING AGENCYPROJECT CROSS STREETS
43 Santa Ana Santa Clara Avenue
44 Santa Ana 21st Street
45 Santa Ana 17th Street
46 Santa Ana I -5 Northbound Ramp
47 Santa Ana Santa Ana Blvd/I -5 Southbound Ramp
48 Santa Ana Fruit Street
49 Santa Ana OC Register
50 Santa Ana 4th Street
51 Santa Ana 1st Street
52 Santa Ana Chestnut Avenue
53 Santa Ana McFadden Avenue
54 Santa Ana Century High School
55 Santa Ana Edinger Avenue
56 Santa Ana St Andrew Place
57 Santa Ana St Gertrude Place
58 Santa Ana Warner Avenue
59 Santa Ana Hotel Terrace Drive/Brookhollow Dr
60 Santa Ana SR -55 Southbound Off-Ramp
61 Santa Ana Dyer Road
-
1 Orange Taft Avenue & Shaffer Street
2 Santa Ana Fairhaven Avenue & Cambridge Street
3 Santa Ana Santa Ana Boulevard & I-5 SB Ramp
- Santa Ana TMC Improvements
- Placentia TMC Improvements
- Orange TMC Improvements
- Anaheim TMC Improvements
- Brea TMC Improvements
QUANTITY TOTAL =
Construction
Management
& Inspection Contingency
15% 10% NOTESDesign Construction TOTAL

SIGNAL IMPROVEMENT COSTS
2,700.00$ 28,500.00 $ 4,275.00 $ 3,547.50 $ 39,022.50$ 8,900.00$ 90,500.00 $ 13,575.00 $ 11,297.50 $ 124,272.50$ 8,900.00$ 90,500.00 $ 13,575.00 $ 11,297.50 $ 124,272.50$ 2,700.00$ 28,500.00 $ 4,275.00 $ 3,547.50 $ 39,022.50$ 4,000.00$ 41,500.00 $ 6,225.00 $ 5,172.50 $ 56,897.50$ 8,700.00$ 88,500.00 $ 13,275.00 $ 11,047.50 $ 121,522.50$ 2,100.00$ 22,500.00 $ 3,375.00 $ 2,797.50 $ 30,772.50$ 7,800.00$ 79,500.00 $ 11,925.00 $ 9,922.50 $ 109,147.50$ 8,100.00$ 81,000.00 $ 12,150.00 $ 10,125.00 $ 111,375.00$ 1,900.00$ 20,500.00 $ 3,075.00 $ 2,547.50 $ 28,022.50$ 14,900.00$ 150,500.00 $ 22,575.00 $ 18,797.50 $ 206,772.50$ 3,900.00$ 40,500.00 $ 6,075.00 $ 5,047.50 $ 55,522.50$ 2,700.00$ 27,000.00 $ 4,050.00 $ 3,375.00 $ 37,125.00$ 3,500.00$ 36,500.00 $ 5,475.00 $ 4,547.50 $ 50,022.50$ 2,700.00$ 28,500.00 $ 4,275.00 $ 3,547.50 $ 39,022.50$ 8,700.00$ 87,000.00 $ 13,050.00 $ 10,875.00 $ 119,625.00$ 2,700.00$ 28,500.00 $ 4,275.00 $ 3,547.50 $ 39,022.50$ 2,700.00$ 28,500.00 $ 4,275.00 $ 3,547.50 $ 39,022.50$ 1,900.00$ 20,500.00 $ 3,075.00 $ 2,547.50 $ 28,022.50$ -$ - $ - $ - $ -$ 12,800.00$ 128,000.00 $ 19,200.00 $ 16,000.00 $ 176,000.00$ 2,100.00$ 21,000.00 $ 3,150.00 $ 2,625.00 $ 28,875.00$ 2,700.00$ 27,000.00 $ 4,050.00 $ 3,375.00 $ 37,125.00$ -$ 50,000.00$ 7,500.00 $ 5,750.00 $ 63,250.00$ -$ 100,000.00$ 15,000.00 $ 11,500.00 $ 126,500.00$ 1,900.00$ 69,000.00 $ 10,350.00 $ 8,125.00 $ 89,375.00$ -$ 75,000.00$ 11,250.00 $ 8,625.00 $ 94,875.00$ -$ 30,000.00$ 4,500.00 $ 3,450.00 $ 37,950.00$ 5,236,457.50$ SIGNAL IMPROVEMENT TOTAL =
22 56
APPENDIX B: AGENCY IMPROVEMENT CALCULATIONS Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP TABLE III: PROJECT AVERAGE IMPROVEMENT SCORES
Above ground (e.g. wireless,
cellular, etc.)
Fiber Optic underground
All other (e.g. copper, aerial
fiber, GPS, etc.)
ATC signal controller
Signal cabinet on existing
foundation
Signal cabinet on new
foundation
BBS/USP (attached)
BBS/UPS on existing
foundation
BBS/UPS on new foundation
CCTV
Vehicle detection (ATSPM
inputs + counts)
Vehicle detection (ATSPM
inputs)
Vehicle detection + bicycle
detection
Vehicle detection
Bicycle detection
Pedestrian detection
(audible)
Pedestrian detection
Active
transportation/pedestrian
safet
y
Transit Signal Priority
EVP (hybrid or GPS)
EVP (infrared)
Speed feedback signs
(existing post)
Speed feedback signs (new
post)
Signal Performance
Monitoring
Channelization
Signal phasing improvement
Central System (server,
licenses, workstations)
Display (video wall, VMS,
etc.)
UPS for TMC
1 Brea Lambert Road 15 50 30 30
2 Brea Birch Street 15 50 30 30
3 Brea Orbiter Street 15 50 30
4 Brea Birch Hills Mall 15 50 30 30
5 Brea Imperial Highway (SR-90) *
6 Brea Buttonwood Drive/ Saturn Street 15 50 30 30
7 Placentia Golden Avenue 15 50 15 30
8 Placentia Patrician Lane 15 30 30 50
9 Placentia Bastanchury Road 15 50 30 30 50
10 Placentia Yorba Linda Boulevard 15 50
11 Placentia Sheffield Street/Morse Avenue 15
12 Placentia Madison Avenue 15 30
13 Placentia Alta Vista Street 15 50 15 30 50
14 Placentia Chapman Avenue (North) 15 50 30 30
15 Placentia Hawaii Way 15
16 Placentia Crowther Avenue 15
17 Placentia Orangethorpe Avenue 15 50 15
18 Anaheim La Jolla Street 15 50 30 30 30
19 Anaheim Miraloma Avenue 15 50 30 30 30 40
20 Anaheim Coronado Street 15 50 30 30
21 Anaheim Fire Signal 50 40
22 Anaheim La Palma Avenue 15 50 30 30 40
23 Anaheim SR -91 Westbound Off -Ramp *
24 Anaheim Frontera Street 15 50 30 30 30 40
25 Orange Riverdale Avenue 15 0 3 0
26 Orange Riverbend Parkway/Richland Avenue 15 0 3 0
27 Orange Lincoln Avenue 30 50 30
28 Orange Fletcher Avenue 30 50 30
29 Orange Meats Avenue 30 15 50
30 Orange Grove Avenue 15 50 30
31 Orange Orange Olive Road
32 Orange Taft Avenue 30 50
33 Orange Katella Avenue 30
34 Orange Wilson Avenue/Adams Avenue 30 50
35 Orange Collins Avenue 30 50
36 Orange Walnut Avenue 30 50 30
37 Orange Sycamore Avenue/University Drive 30 50 30
38 Orange Palm Avenue 30 50 30 50
39 Orange La Veta Avenue 30 50 30 30
40 Orange SR -22 Westbound Ramp *
41 Orange SR -22 Eastbound Ramp *
42 Santa Ana Fairhaven Avenue 30 15 50 15 30 50 40

LOCATION

IMPLEMENTING AGENCYPROJECT CROSS STREETS

DESCRIPTION OF WORK
Time Source None/5+ Years or Within 5 Years 0/5+ or <5 0/10+ or < 10 23 57
APPENDIX B: AGENCY IMPROVEMENT CALCULATIONS Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP TABLE III: PROJECT AVERAGE IMPROVEMENT SCORES
Above ground (e.g. wireless,
cellular, etc.)
Fiber Optic underground
All other (e.g. copper, aerial
fiber, GPS, etc.)
ATC signal controller
Signal cabinet on existing
foundation
Signal cabinet on new
foundation
BBS/USP (attached)
BBS/UPS on existing
foundation
BBS/UPS on new foundation
CCTV
Vehicle detection (ATSPM
inputs + counts)
Vehicle detection (ATSPM
inputs)
Vehicle detection + bicycle
detection
Vehicle detection
Bicycle detection
Pedestrian detection
(audible)
Pedestrian detection
Active
transportation/pedestrian
safet
y
Transit Signal Priority
EVP (hybrid or GPS)
EVP (infrared)
Speed feedback signs
(existing post)
Speed feedback signs (new
post)
Signal Performance
Monitoring
Channelization
Signal phasing improvement
Central System (server,
licenses, workstations)
Display (video wall, VMS,
etc.)
UPS for TMC

LOCATION

IMPLEMENTING AGENCYPROJECT CROSS STREETS

DESCRIPTION OF WORK
Time Source None/5+ Years or Within 5 Years 0/5+ or <5 0/10+ or < 10 43 Santa Ana Santa Clara Avenue 15 50 40
44 Santa Ana 21st Street 15 50 30 50 40
45 Santa Ana 17th Street 15 50 30 50 40
46 Santa Ana I -5 Northbound Ramp 15 50 40
47 Santa Ana Santa Ana Blvd/I -5 Southbound Ramp 30 15 50 40 48 Santa Ana Fruit Street 15 50 15 40
49 Santa Ana OC Register 30 50 40
50 Santa Ana 4th Street 50 30 30 50 40
51 Santa Ana 1st Street 15 30 50
52 Santa Ana Chestnut Avenue 15 40
53 Santa Ana McFadden Avenue 15 50 15 30 50 40
54 Santa Ana Century High School 15 50 50 40
55 Santa Ana Edinger Avenue 15 30
56 Santa Ana St Andrew Place 15 50 30 40
57 Santa Ana St Gertrude Place 15 50 40
58 Santa Ana Warner Avenue 15 15 30
59 Santa Ana Hotel Terrace Drive/Brookhollow Dr 15 50 40 60 Santa Ana SR -55 Southbound Off-Ramp 15 50 40
61 Santa Ana Dyer Road 15 40
00 -
1 Orange Taft Avenue & Shaffer Street 15 30
2 Santa Ana Fairhaven Avenue & Cambridge Street 30 50
3 Santa Ana Santa Ana Boulevard & I-5 SB Ramp 15 50
- Santa Ana TMC Improvements 40
- Placentia TMC Improvements 40
- Orange TMC Improvements 30 40
- Anaheim TMC Improvements 40
- Brea TMC Improvements 40
24 58
APPENDIX B: AGENCY IMPROVEMENT CALCULATIONS Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP TABLE III: PROJECT AVERAGE IMPROVEMENT SCORES
1 Brea Lambert Road
2 Brea Birch Street
3 Brea Orbiter Street
4 Brea Birch Hills Mall
5 Brea Imperial Highway (SR-90) *
6 Brea Buttonwood Drive/ Saturn Street
7 Placentia Golden Avenue
8 Placentia Patrician Lane
9 Placentia Bastanchury Road
10 Placentia Yorba Linda Boulevard
11 Placentia Sheffield Street/Morse Avenue
12 Placentia Madison Avenue
13 Placentia Alta Vista Street
14 Placentia Chapman Avenue (North)
15 Placentia Hawaii Way
16 Placentia Crowther Avenue
17 Placentia Orangethorpe Avenue
18 Anaheim La Jolla Street
19 Anaheim Miraloma Avenue
20 Anaheim Coronado Street
21 Anaheim Fire Signal
22 Anaheim La Palma Avenue
23 Anaheim SR -91 Westbound Off -Ramp *
24 Anaheim Frontera Street
25 Orange Riverdale Avenue
26 Orange Riverbend Parkway/Richland Avenue
27 Orange Lincoln Avenue
28 Orange Fletcher Avenue
29 Orange Meats Avenue
30 Orange Grove Avenue
31 Orange Orange Olive Road
32 Orange Taft Avenue
33 Orange Katella Avenue
34 Orange Wilson Avenue/Adams Avenue
35 Orange Collins Avenue
36 Orange Walnut Avenue
37 Orange Sycamore Avenue/University Drive
38 Orange Palm Avenue
39 Orange La Veta Avenue
40 Orange SR -22 Westbound Ramp *
41 Orange SR -22 Eastbound Ramp *
42 Santa Ana Fairhaven AvenueLOCATION

IMPLEMENTING AGENCYPROJECT CROSS STREETS
Timing Only
Timing + Traffic Responsive
(license only)
Timing + Peer-to-Peer
(configuration only)
Timing + Traffic Adaptive
(license only)
Caltrans Cooperative
Agreement
Y/N

31.3 31.3

31.7 31.3
50 50.0

31.3 27.5

31.3 35.0

32.5 15.0

22.5 32.0

31.3 15.0

15.0 26.7

31.0 32.5

31.3 45.0

33.0 50 50.0

32.5 27.0

27.0 36.7

36.7 31.7

31.7 40.0

30.0 40.0

40.0 36.7

36.7 40.0

35.0 50 50.0
50 50.0

32.9 NOTES

AVERAGE IMPROVEMENT
SCOREOnline or Offline
25 59
APPENDIX B: AGENCY IMPROVEMENT CALCULATIONS Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP TABLE III: PROJECT AVERAGE IMPROVEMENT SCORES

LOCATION

IMPLEMENTING AGENCYPROJECT CROSS STREETS
43 Santa Ana Santa Clara Avenue
44 Santa Ana 21st Street
45 Santa Ana 17th Street
46 Santa Ana I -5 Northbound Ramp
47 Santa Ana Santa Ana Blvd/I -5 Southbound Ramp
48 Santa Ana Fruit Street
49 Santa Ana OC Register
50 Santa Ana 4th Street
51 Santa Ana 1st Street
52 Santa Ana Chestnut Avenue
53 Santa Ana McFadden Avenue
54 Santa Ana Century High School
55 Santa Ana Edinger Avenue
56 Santa Ana St Andrew Place
57 Santa Ana St Gertrude Place
58 Santa Ana Warner Avenue
59 Santa Ana Hotel Terrace Drive/Brookhollow Dr
60 Santa Ana SR -55 Southbound Off-Ramp
61 Santa Ana Dyer Road
00 -
1 Orange Taft Avenue & Shaffer Street
2 Santa Ana Fairhaven Avenue & Cambridge Street
3 Santa Ana Santa Ana Boulevard & I-5 SB Ramp
- Santa Ana TMC Improvements
- Placentia TMC Improvements
- Orange TMC Improvements
- Anaheim TMC Improvements
- Brea TMC Improvements
Timing Only
Timing + Traffic Responsive
(license only)
Timing + Peer-to-Peer
(configuration only)
Timing + Traffic Adaptive
(license only)
Caltrans Cooperative
Agreement

Y/N NOTES

AVERAGE IMPROVEMENT
SCOREOnline or Offline

35.0 37.0

37.0 35.0

33.8 30.0

40.0 40.0

31.7 27.5

33.3 38.8

22.5 33.8

35.0 20.0

35.0 35.0

27.5 22.5

40.0 32.5

40.0 40.0

35.0 40.0

40.0 33.6AVERAGE SCORE =
26 60
Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP
Appendix C

VEHICLE MILES TRAVELED (VMT)
61 Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP APPENDIX C: VEHICLE MILES TRAVELED (VMT)
ADTs Distance VMT
13,036 0.40 5,214
16,463 0.50 8,232
16,397 0.50 8,199
16,052 0.50 8,026
18,362 0.60 11,017
20,952 0.80 16,762
18,905 0.40 7,562
18,932 0.42 7,951
Anaheim 45,665 1.70 77,631
20,900 0.45 9,405
16,200 0.46 7,452
16,500 0.94 15,510
21,900 0.46 10,074
15,500 0.46 7,130
8,900 0.50 4,450
7,900 0.50 3,950
13,200 0.50 6,600
29,100 0.34 9,894
29,300 0.16 4,688
27,641 0.43 11,886
24,397 0.50 12,199
28,732 0.39 11,205
44,763 0.61 27,305
37,067 0.84 31,136
28,319 0.48 13,593
24,644 0.75 18,483
21,727 0.55 11,950

15.14 367,503
Edinger Ave - Warner Ave
Warner Ave - Dyer Rd
Katella Ave - Collins Ave
Chapman Ave (South) - La Veta Ave
La Veta Ave - SR-22 Fwy
SR-22 Fwy - Fairhaven Ave
Collins Ave - Walnut Ave
Walnut Ave - Chapman Ave (South)
McFadden Ave - Edinger Ave
Fairhaven Ave - Santa Clara Ave
Santa Clara Ave - 17th St
1st St - McFadden Ave
Source: 2023 - Brea, Placentia, Anaheim 2022 - Santa Ana, Orange Total Project VMT:

Segment
Imperial Hwy (SR-90) - Golden Ave
Golden Ave - Bastanchury Rd
Yorba Linda Blvd - Alta Vista St
Lambert Rd - Birch St
Birch St - Imperial Hwy (SR-90)
Lincoln Ave - Fletcher Ave
Taft Ave - Katella Ave
Alta Vista St - Chapman Ave (North)
Chapman Ave (North) - Orangethorpe Ave
Orangethorpe Ave - Riverdale Ave
PlacentiaOrangeSanta Ana Brea
Riverdale Ave - Lincoln Ave
Bastanchury Rd - Yorba Linda Blvd
Fletcher Ave - Taft Ave
17th St - Santa Ana Blvd/ I-5 Fwy
I-5 Fwy - 1st St
62 Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP

AGENCY RESOLUTIONS AND LETTERS OF SUPPORT
Appendix D
63 Kraemer Boulevard/ Glassell Street/ Grand Avenue RTSSP Appendix E
Cabinet photos and As-built drawings (Uploaded to
OCFundTracker and included in Electronic Submittal Only) 64 Brea
Placentia
Santa Ana Anaheim
Orange
Kraemer Boulevard/ Glassell Street/
Grand Avenue Corridor
Caltrans
LEGEND

LAMBERT RD

BIRCH ST

ORBITER ST

BASTANCHURY

PATRICIAN LN

YORBA LINDA BLVD
BREA

GLASSELL
C

ANAHEIM
ORANGE
SANTA
ANA

TAFT AVE

ST GERTRUDE ST

EDINGER AVE
21ST ST
I-5 NB RAMP

WALNUT AVE
SANTA
ANA

LA VETA

CHAPMAN AVE

FLETCHER AVE

WILSON AVE

COLLINS AVE

FAIRHAVEN AVE

PALMYRA AVE

CHAPMAN AVE
C
C
C
Map of Kraemer Boulevard/Glassell Street/Grand Avenue
Regional Traffic Signal Synchronization Program Corridor 65 Agenda Item
City Council
Item #: 3.3. 1/28/2025 File #: 25-0014
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
First Amendment to Agreement with Tetra Tech BAS, Inc. for conducting ground surveying, geotechnical monitoring at Reservoir 2A site, and providing structural evaluation of the reservoir.

2. SUMMARY
This amendment authorizes Tetra Tech BAS, Inc. to provide professional geotechnical services to evaluate ground condition, collect and analyze inclinometer and piezometer instrumentation readings, monitor and map perimeter wall cracks, and provide structural evaluation of the reservoir.

3. RECOMMENDED ACTION
Approve the First Amendment to agreement with Tetra Tech BAS, Inc. in the amount of $95,605 for conducting ground surveying, geotechnical monitoring at Reservoir 2A site, and providing structural evaluation of the reservoir; and authorize the Mayor and City Clerk to execute on behalf of the City.

4. FISCAL IMPACT
The expense for this amendment is $95,605 and will be funded through Water Fund (600):
600.8011.51620.00000 Engineering Services

5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology Objective 5.1: Update Facility Condition Assessment

6. DISCUSSION AND BACKGROUND
Constructed in 1987, Reservoir 2A has since been an integral part of the City’swater distribution system. The tank was built on a slope in the northeast area of the City. Since the mid-1990s, ground movement and distress on the tank pad and adjacent slopes were detected, and different geotechnical firms were retained to study and investigate these issues. Ground monitoring performed by these consultants along with annual optical survey measurements around the tank footing and site retaining walls confirmed the existence and continuity of these movements.

In March 2021, the City retained Tetra Tech BAS, Inc. to complete an extensive study of the site geotechnical records including reservoir as-built plans, slope repair records, annual inclinometer readings, optical survey data, and the 2017 Tank Corrosion, Seismic and Evaluation Report. The report provided by Tetra Tech BAS, Inc. concluded that fill settlement, lateral fill extension, and bedrock rebound were the most likely contributors to the observed and measured movement at the City of Orange Printed on 1/23/2025Page 1 of 2
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bedrock rebound were the most likely contributors to the observed and measured movement at the site.

In January 2022, the City entered an agreement with Tetra Tech BAS, Inc. (Agreement No. 7322) to conduct annual optical surveys, inclinometer and piezometer readings and crack monitoring, and develop a Lidar Survey program over a 2-year period ending in October 2024. This First Amendment will authorize Tetra Tech BAS, Inc. to extend these annual services to October 2026. In addition to extending the efforts currently undertaking at the site, this amendment will also include a structural analysis of the tank to evaluate the potential stress conditions within the tank shell and to provide preliminary engineering estimates of at least three recommended repair options.

Tetra Tech BAS, Inc. is a reputable and experienced geotechnical firm who has worked with the City on previous projects. The project manager was familiar with the site condition and salient background as he was the key personnel working with Geologic Inc. on conducting annual geotechnical monitoring and repairing of the slope at this site. Staff is recommending award of the contract to Tetra Tech BAS, Inc. in the amount not to exceed $95,605.

7. ATTACHMENTS
· First Amendment to Agreement with Tetra Tech BAS, Inc.

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67 Agenda Item
City Council
Item #: 3.3. 1/28/2025 File #: 25-0014
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
First Amendment to Agreement with Tetra Tech BAS, Inc. for conducting ground surveying, geotechnical monitoring at Reservoir 2A site, and providing structural evaluation of the reservoir.

4. FISCAL IMPACT
The expense for this amendment is $95,605 and will be funded through Water Fund (600):
600.8011.51620.00000 Engineering Services

5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology Objective 5.1: Update Facility Condition Assessment

In March 2021, the City retained Tetra Tech BAS, Inc. to complete an extensive study of the site geotechnical records including reservoir as-built plans, slope repair records, annual inclinometer readings, optical survey data, and the 2017 Tank Corrosion, Seismic and Evaluation Report. The report provided by Tetra Tech BAS, Inc. concluded that fill settlement, lateral fill extension, and bedrock rebound were the most likely contributors to the observed and measured movement at the City of Orange Printed on 1/23/2025Page 1 of 2
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68 Item #: 3.3. 1/28/2025 File #: 25-0014
bedrock rebound were the most likely contributors to the observed and measured movement at the site.

7. ATTACHMENTS
· First Amendment to Agreement with Tetra Tech BAS, Inc.

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Agenda Item
City Council
Item #: 3.4. 1/28/2025 File #: 25-0020
TO: Honorable Mayor and Members of the City Council
THRU: Thomas C. Kisela, City Manager
FROM: Sean deMetropolis, Fire Chief

1. SUBJECT
Agreement with Tandem Solutions, LLC to prepare the Local Hazard Mitigation Plan update for the City of Orange.

2. SUMMARY
A Request for Proposal, RFP 24-25.07, was released to update the Local Hazard Mitigation Plan to enhance the City’s resilience to disasters and comply with Federal Emergency Management Agency’srequirements. Seven responses were received, and Tandem Solutions, LLC was identified as the highest-ranking proposal.

3. RECOMMENDED ACTION
Approve the agreement with Tandem Solutions, LLC in the amount of $56,000 to update the Local Hazard Mitigation Plan; and authorize the Mayor and City Clerk to execute on behalf of the City.

4. FISCAL IMPACT
The expense for this agreement is $56,000 and will be funded through Reimbursable Capital Projects (550):
550.0000.45150.30248 LHMP

5. STRATEGIC PLAN GOALS
Goal 1.5 Develop plans, policies, and procedures consistent with national standards.

6. DISCUSSION AND BACKGROUND
The City of Orange’sLocal Hazard Mitigation Plan (LHMP) requires an update every five years to maintain eligibility for federal disaster assistance under Federal Emergency Management Agency (FEMA) standards (44 CFR Part 201). In response, staff issued RFP 24-25.07 in October to select a consultancy for this critical update. Proposals were evaluated based on experience with FEMA hazard mitigation planning, stakeholder engagement, and cost efficiency. Below is the ranking of the proposals based on this evaluation.

1. Tandem Solutions
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2. Jacob Green and Associates

3. Witt O’Briens

4. Michael Baker

5. Risk Management

6. Chloeta

7. A-Tech
Staff is recommending the selection of Tandem Solutions due to the strength of their proposal, which offered a compelling scope of services at the best value to the City with a not-to-exceed amount of $56,000. Their proposal not only topped the rankings but also demonstrated a commitment to ensuring the safety and resilience of Orange. Tandem Solutions also has extensive experience working with Orange County cities including Huntington Beach, Irvine, and Laguna Beach.

If selected, Tandem Solutions is dedicated to delivering the LHMP update on schedule for FEMA approval, thus maintaining our eligibility for critical federal assistance, and reflecting our commitment to responsible governance and proactive community protection.

7. ATTACHMENTS
· Professional Services Agreement
· Tandem Solutions Cost Proposal
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80 Agenda Item
City Council
Item #: 3.4. 1/28/2025 File #: 25-0020
TO: Honorable Mayor and Members of the City Council
THRU: Thomas C. Kisela, City Manager
FROM: Sean deMetropolis, Fire Chief

1. SUBJECT
Agreement with Tandem Solutions, LLC to prepare the Local Hazard Mitigation Plan update for the City of Orange.

4. FISCAL IMPACT
The expense for this agreement is $56,000 and will be funded through Reimbursable Capital Projects (550):
550.0000.45150.30248 LHMP

5. STRATEGIC PLAN GOALS
Goal 1.5 Develop plans, policies, and procedures consistent with national standards.

1. Tandem Solutions
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2. Jacob Green and Associates

3. Witt O’Briens

4. Michael Baker

5. Risk Management

6. Chloeta

7. ATTACHMENTS
· Professional Services Agreement
· Tandem Solutions Cost Proposal
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TECHNICAL PROPOSAL
94 CI TY OF O RAN GE
City of Orange Local Hazard Mitigation Plan Update
Response to Request for Proposal – No. 24-25.07

2 COVER LETTER
November 7, 2024
City Clerk Office
Purchasing Officer: Wanda Alvarez
City of Orange
300 E. Chapman Avenue
Orange, CA 92866

Subject: RFP No. 24-25.07 - Proposal for City of Orange Local Hazard Mitigation Plan Update

Dear Ms. Alvarez,
Tandem Solutions (Tandem) is pleased to provide this proposal to the City of Orange (City) to prepare a Local Hazard Mitigation Plan ( LHMP) Update. Tandem is a Woman Owned, Limited Liability Company established in 2022.

Over the past 20 years, Tandem and our proposed team have supported the development and conduct of HMPs and multi-jurisdictional LHMPs for Counties, Cities, and Special Districts. Tandem assigns senior, experienced consultants at extremely competitive billing rates. We can produce a superior product in less time, with a smaller budget and better results than larger firms. Additional information about Tandem is located at: Tandemsolutionsusa.com.

Supporting Tandem Solutions in this effort is Navigating Preparedness (NPA), a Limited Liability Corporation (LLC) established in March 2014. NPA is a California Certified Service -Disabled Veteran- Owned Small Business Enterprise (SDVBE), CA Department of General Services (DGS) #1770371.

Tandem is dedicated to assist the City to develop a FEMA approved HMP by April 2027 and has the ideal team and experience to accomplish this before the due date . To that end, we offer the following advantages:
• A project team with unsurpassed experience in single and multi-jurisdictional HMPs • A project manager who has led numerous LHMP developments for various organizations. • A team that has the experience and positive reputation with Cal OES and FEMA through development of HMPs in the past year.
• A project team who has experience working for FEMA and City government • A project team who understands the importance of including vulnerable populations into emergency planning.

95 CI TY OF O RAN GE
City of Orange Local Hazard Mitigation Plan Update
Response to Request for Proposal – No. 24-25.07

3 I am the designated contact and signing authority for Tandem and certify that all the information submitted in this proposal is true and correct. This proposal is valid for 120 days.

Sincerely,

Francisco Soto, Director
Tandem Solutions
17616 Summer Ave.

Artesia, CA 90701
323-605-4200
96 CI TY OF O RAN GE
City of Orange Local Hazard Mitigation Plan Update
Response to Request for Proposal – No. 24-25.07

4 TABLE OF CONTENTS
Cover Letter ...................................................................................................................................... 2 Company Data .................................................................................................................................. 5 Certificate of Insurance ...................................................................................................................... 6 Validity of Proposal ........................................................................................................................... 7 Certification of Understanding ........................................................................................................... 8 Statement of Compliance with Agreement's Articles/Terms and Conditions ........................................ 9 Resumes and Qualifications of Proposer's Personnel ........................................................................ 10 Sub-Contractors .................................................................................................................................... 10 Work Plan ....................................................................................................................................... 20 Project Understanding .......................................................................................................................... 20 Approach ............................................................................................................................................... 20 Project Management ............................................................................................................................ 22 Work Breakdown Structure and Deliverables ....................................................................................... 24 Schedule of Services .............................................................................................................................. 34 Fee ............................................................................................................................................... 36 Related Experience and References .................................................................................................. 37 Current Projects & Past Performance ................................................................................................... 37 References ............................................................................................................................................. 38 Sample Report ................................................................................................................................ 39 Resources to be Provided by the City ............................................................................................... 40

97 CI TY OF O RAN GE
City of Orange Local Hazard Mitigation Plan Update
Response to Request for Proposal – No. 24-25.07

5 COMPANY DATA
Tandem understands the City’s need to engage qualified consultants to prepare its HMP for the development of a FEMA approved update to the 2014 Hazard Mitigation Plan by April 2027. Furthermore, Tandem understands the City’s mitigation and emergency and disaster planning goals and its dedication to provide safety programs and procedures for its residents, businesses, and properties.

Over the past 20 years, Tandem and our proposed team have supported the development and conduct of HMPs and multi-jurisdictional HMPs for Counties, Cities, and Special Districts. Tandem does not own any other business organization that will be providing the services to meet the requirements of the Proposal. Tandem does not have any exceptions or refusal to complete any contracts. Francisco Soto is the Managing Director of Tandem Solutions and is authorized to make decisions and represents the company.

Tandem presents a highly qualified team to support the City in these goals and provides a partnership that is aligned to complete this project. Tandem is a Woman Owned, Limited Liability Company established in 2022 and the following are the pertinent information for the company:

Legal Name: Tandem Solutions, LLC
Mailing Address: 17616 Summer Ave. Artesia, CA 90701
Phone Number: 323-605-4200
Website: tandemsolutionsusa.com
Organization Type: Limited Liability Corporation
Year Incorporated 2022
State Incorporated California
SAMS Number: 9HM25
Federal I.D. Number: 92-2202296
Point of Contact/
Principal Officer:

Francisco Soto, 323-605-4200,
[email protected]

98 CI TY OF O RAN GE
City of Orange Local Hazard Mitigation Plan Update
Response to Request for Proposal – No. 24-25.07

6 CERTIFICATE OF INSURANCE
Tandem agrees to provide and maintain the required Liability Insurance and continuous coverage per City requirements within ten (10) days of notification of selection for award. 99 CI TY OF O RAN GE
City of Orange Local Hazard Mitigation Plan Update
Response to Request for Proposal – No. 24-25.07

7 VALIDITY OF PROPOSAL
This proposal shall remain valid for 120 days from date of submission.

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City of Orange Local Hazard Mitigation Plan Update
Response to Request for Proposal – No. 24-25.07

8 CERTIFICATION OF UNDERSTANDING
Tandem understands that the City assumes no responsibility for any understanding or representation made by any of its officers or agents during or prior to the execution of any Agreement resulting from this RFP

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City of Orange Local Hazard Mitigation Plan Update
Response to Request for Proposal – No. 24-25.07

9 STATEMENT OF COMPLIANCE WITH

AGREEMENT'S ARTICLES/TERMS AND

CONDITIONS
This Proposal is in compliance with said Request for Proposal information. 102

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City of Orange Local Hazard Mitigation Plan Update
Response to Request for Proposal – No. 24-25.07

10 RESUMES AND QUALIFICATIONS OF PROPOSER'S

PERSONNEL
Tandem and its proposed staff have supported LHMP projects for over 20 years. Our proposed project manager, Francisco Soto, has led LHMP updates for multiple counties, cities and special districts. He is currently supporting an update to the City of Pasadena, San Bernardino Municipal Water District, and San Lorenzo Water District.

Over the past years, Tandem team has developed a close relationship with Cal OES and FEMA's mitigation plan review teams. If approved by the client, we will work directly with Cal OES staff to correct minor discrepancies (often no more than adding a sentence) in a draft LHMP immediately after being informed.

This eliminates the need for Cal OES to provide a formal letter to the client and serves to expedite the approval process.

Sub-Contractors
Tandem has partnered with Lee Rosenberg, CEM, of Navigating Preparedness Associates, LLC (NPA). NPA was established in 2014 and has been in business continuously for over ten (10) years. NPA started as a boutique firm providing maritime homeland security and disaster response operational planning and has diversified to deliver a broad range of emergency management solutions. NPA is a well-respected firm that specializes in developing and updating HMPs and has partnered with Tandem staff in similar projects for the past 10 years.

Capabilities of Key Project Staff
Our staff have a vast amount of experience developing LHMPs and other emergency management - related projects. Tandem proposes the following team of key professionals to support the City in this effort (Figure 1)

103

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City of Orange Local Hazard Mitigation Plan Update
Response to Request for Proposal – No. 24-25.07

11 Figure 1: Proposed Staff Organization

• Francisco Soto (MS): Is the owner of Tandem Solutions and has over 10 years of Emergency Management experience. He was the Project Manager for various emergency planning, training, and exercise projects. Mr. Soto worked for a consulting firm where he led the development of the LHMP for the cities of Hermosa Beach, Manhattan Beach, and Palos Verdes Estates, in addition to various city emergency plans and exercises. He has also worked for the Municipal Water District of Orange County where he was the Project Manager for their LH MP and Emergency Operations Plan (EOP) update. Mr. Soto worked for the City of Long Beach where he developed preparedness and mitigation plans, including the City LHMP , EOP , Family Assistance Center Plan, Emergency Communications Plan.

Since he founded Tan dem, he has worked on LHMP’s, Emergency Operations Plans, Standard Operating Procedures, Trainings and Exercises, for Counties, Cities, and Special Districts. • Lee Rosenberg (CEM ): Is the owner of NPA and has supported/led 30 HMP’s. He was the project manager for numerous large projects including leading the effort to develop the Northern California Catastrophic Earthquake Concept Plan. This $8.5M project resulted in five (5) regional plans and 68 individual plans for 12 co unties and two (2) cities. The project included over $300K of initial Hazus modeling. He is a former FEMA Region IX Federal Coordinating Officer. As a retired Navy Captain, he possesses superb organizational skills and an ability to lead staff to achieve r esults. Mr. Rosenberg has been in leadership positions for over 30 years. He is a combat veteran of Operations Desert Storm. 104

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City of Orange Local Hazard Mitigation Plan Update
Response to Request for Proposal – No. 24-25.07

12 • Dennis Larson: Mr. Larson has 25 years of experience in public agency program management, policy research, and technical analysis. His specialties include long -range planning, hazard mitigation, climate resiliency, Geographic Information Services, and economic impact an alyses. Dennis helps public agencies and private firms develop and evaluate policies, programs, and strategies with measurable performance impacts.
• Janlia Riley: Ms. Riley has more than 20 years of professional experience in providing document design, quality assurance, marketing and outreach, and graphic design. She has led as well as supported numerous projects working with leadership and community groups with a focus on equity, inclusivity, and Section 508 compliance.

Copies of brief resumes for Tandem’s Key Project Staff are provided in the following pages. 105

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City of Orange Local Hazard Mitigation Plan Update
Response to Request for Proposal – No. 24-25.07

13 Francisco Soto , MS – PROJECT MANAGER

PROFESSIONAL SUMMARY
Francisco Soto has over 10 years of experience in emergency management, public safety, and project management in public, private, and special district organizations. He served as a principal planner for various emergency planning, training, and exercise projects. Francisco led the development and updates to Hazard Mitigation Plans, Emergency Operations Plans and Risk Assessments for the cities of Long Beach, Hermosa Beach, Manhattan Beach, and the Municipal Water District of Orange County.

Francisco served as an EOC Director, EOC Coordinator, and Utilities Liaison for City and County -wide disasters. He thoroughly understands EOC organization, emergency/crisis response operations, and risk assessments. Most importantly, Francisco understands the importance of relationships and their key role in effectively preparing and responding to incidents. He excels in stakeholder engagement and has experience collaborating with Police, Fire, Public Works, Health Department, City Management, and Public In formation staff to develop an effective plan and response. He lives in Los Angeles County.

RELEVANT PROJECT EXPERIENCE
City of Pasadena Hazard Mitigation Plan Update, Pasadena, CA – 2024- Current. Lead Planner/Subconsultant – Supporting a project to update the City Hazard Mitigation Plan. The plan includes public input from City non-profit organizations who serve vulnerable populations. Conducted detailed hazard identification and risk assessment. Supported reviewing capabilities.

San Lorenzo Valley Water District Hazard Mitigation Plan Development, Boulder Creek, CA– 2024-Current. Planner/Subconsultant – Supporting a project to develop the district’s first Hazard Mitigation Plan. The plan includes a detailed hazard analysis and risk assessment, including impacts to key water infrastructure. Currently working on conducting public engagement to ensure non -profit organizations who serve vulnerable populations are incorporated into the planning process. Outreach materials will be translated into two (2) additional languages other than English to ensure maximum participation.

San Bernardino Valley Water Hazard Mitigation Plan Update, San Bernardino , CA – 2024-Current.

Planner/Subconsultant – Supporting a project to update the district’s Hazard Mitigation Plan. The plan includes a detailed hazard analysis and risk assessment, including impacts to key water infrastructure. Currently working on conducting public engagement to ensure non -profit organizations w ho serve vulnerable populations are incorporated into the planning process.

Contra Costa County Hazard Mitigation Plan Update, Martinez, CA – 2023-Current. Planner – Supporting a project to update the County Multi -jurisdiction Hazard Mitigation Plan. The plan includes participation by 19 cities and towns and 15 special districts. Conducted detailed hazard identification and risk assessment. Supported reviewing capabilities. Provided detailed descriptions of the participating organizations.

EXPERTISE
 Hazard mitigation
planning
 City emergency
management operations
 HSEEP exercise design
and delivery
 Hazard analysis and risk
assessments
 THIRAs
 Dam emergency action
plan development
 Risk and Resilience

CERTIFICATIONS &

EDUCATION
 Master of Emergency
Services California State
University of Long Beach
 Bachelor of Arts,
Criminal Justice,
California State University
of Dominguez Hills
 Risk and Resilience
Assessment Certified

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Response to Request for Proposal – No. 24-25.07

14 City of Long Beach Threat and Hazard Identification and Risk Assessment (THIRA) and Stakeholder Preparedness Review (SPR) – 2020 & 2023. Project Manager – Led a planning team made up of community–wide organizations.

Coordinated involvement of multiple stakeholders through Identifying and assessing risks, estimating capability requirements, building and sustaining capabilities, planning and delivering capabilities, and validating capabilities.

Produces a comprehensive report that provides an assessment of risk with correlation to capabilities.

Municipal Water District of Orange County Infrastructure Risk Assessment. Fountain Valley, CA – 2022. Project Manager – Coordinated a complex risk assessment project while working with 34 water and wastewater agencies to identify hazards, assess risks and correlate them with the potential to challenge based on each agency’s capabilities.

Valley Water Dam Emergency Action Plans, Santa Clara County, CA – 2023-Current. Lead Planner – Supporting development of 10 dam Emergency Action Plans (EAP) for high hazard dams in Santa Clara County. The EAPs, which require detailed analysis of inundation threats to downstream communities, are mandated by recent legislative action in response to th e near failure of Oroville Dam. Each document is reviewed with meticulous attention to detail by the Cal OES Dam Safety Unit for compliance with State Water Code and FEMA dam safety standards.

City of Long Beach, EOP Update and Tabletop Exercise – 2022. Project Manager – Led the City’s department to develop and deliver an updated EOP that was a vast improvement over the previous version. The EOP was developed with input from Police, Fire, Health, Public Works, and County and State partners. The update included EOC Position Specific checklist and incorporated a Business Operations Officer and Equity Officer into the EOC structure. Designed and conducted a complex tabletop exercise to validate the new preparedness document.

City of Hermosa Beach, Hazard Mitigation Plan. Hermosa Beach, CA – 2017. Project Manager – As the Project Manager/Planner, supported the development of the City Hazard Mitigation Plan. Conducted stakeholder engagement, led planning meetings, and incorporated feedback. Directed a vulnerability analysis and l ed the planning team in developing new mitigation actions. Oversaw the plan review and adoption process.

City of Palos Verdes Estates, Hazard Mitigation Plan – 2016. Project Manager – Led the development/update of the City of Palos Verdes Estates HMP . Coordinated with key stakeholders from Disaster Management Area G to create buy in. Reviewed hazard identification and risk assessment, capabilities. Conducted a vulnerability analysis.

Led the planning team in developing new mitigation actions. Oversaw the plan review and adoption process. 107

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City of Orange Local Hazard Mitigation Plan Update
Response to Request for Proposal – No. 24-25.07

15 Lee Rosenberg, CEM – SENIOR PLANNER

PROFESSIONAL SUMMARY
Lee Rosenberg is the owner and managing director of Navigating Preparedness Associates, a disabled veteran business enterprise. As leader of the company, he provides comprehensive emergency preparedness services to industry. With more than 30 years of experience in national security, homeland security and emergency management, Mr. Rosenberg has broad and deep knowledge of practical application of government policy in these areas. He has a special focus on hazard mitigation plan development and updates in California.

Mr. Rosenberg led the URS Corporation’s Oakland environmental service department and West Coast emergency preparedness practice from 2006 to 2014. In addition, he served as a Federal Coordinating Officer for FEMA Region IX from 2004 to 2006 where he provid ed support to states for numerous presidentially declared disasters. Prior to working for FEMA, Mr. Rosenberg completed a 30-year career in the Navy during which he served as the commanding officer of a destroyer, USS Elliot (DD-967) and as the commander o f a large amphibious assault hovercraft base. He is a combat veteran of Operation Desert Storm and retired as a Captain.

RELEVANT PROJECT EXPERIENCE
City of Pittsburg, CA Local Hazard Mitigation Plan, Pittsburg, CA – 2016- 2017/2023. Project Manager and Lead Planner – Led a team to complete the Pittsburg LHMP . Took over the project due to resignation of the prime contractor’s staff. Quickly revised and delivered a new LHMP . The Plan was adopted by the City Council in April 2017 Oro Loma Sanitary District Local Hazard Mitigation Plan San Leandro CA – 2022. Project Manager and Lead Planner – Developed a new LHMP for the District. Follow on work to support a FEMA mitigation grant application was contracted.

Coconino County, Arizona Multi-Jurisdiction Local Hazard Mitigation Plan, Flagstaff, AZ – 2020-2021. Lead Planner – Led all technical aspects to update the Clark County MJLHMP . Included innovative data analysis and GIS products. Managed a complex group of stakeholders from five incorporated cities and towns.

Valley County Water District, Local Hazard Mitigation Plan Update, Baldwin Park, CA – 2020. Project Manager and Lead Planner – Updated the 2008 District LHMP on an expedited basis to support application for an approved mitigation project to install a large diesel storage tank which will improve the water distribution system’s resiliency.

The LHMP planning and draft document development processes were completed in two months. Follow-on work to conduct a seismic analysis and support a grant application was contracted.

Tulare County, Multi-jurisdiction Local Hazard Mitigation Plan Update, Visalia, CA – 2016-2018. Project Manager

EXPERTISE
 Certified Emergency
Manager (IAEM)
 California County hazard
mitigation plan
development and
updates
 Mitigation grant
applications
 Hazard analysis and risk
assessments
 Interagency and multi-
stakeholder facilitation
and coordination
 Emergency preparedness
training and HSEEP
compliant exercises
 Emergency operations
planning and guidance
development
 Over 30 years of
operational response
experience
 Continuity of operations
planning

CERTIFICATIONS &

EDUCATION
 Certified Emergency
Manager, International
Association of Emergency
Managers 2021
 Northwestern University,
Master of Engineering
Management

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Response to Request for Proposal – No. 24-25.07

16 and Lead Writer – Led a team to update the Tulare County MJLHMP . Included innovative data analysis and GIS products. The updated LHMP included eight cities, the Tulare County Office of Education and the Tule River Indian Tribe. Met the mandates of AB 2140 and SB 379. Found adoptable by FEMA RIX with minimal comments and adopted by the County Board in March 2018.

San Francisco Bay Water Emergency Transportation Authority (WETA), Hazard Mitigation Plan Update, San Francisco, CA – 2016- 2017. Project Manager and Lead Planner – Led a multi-disciplinary team to create a unique LHMP for WETA. As a State mandated emergency transportation authority and a transit operator, WETA provides ferry service throughout the Bay Area. The LHMP involved close coordination with four Operational Areas and several cities. The HMP was adopted by the WETA board in May 2017. 2008 – 2014: URS Corporation, Environmental Department Manager/West Coast Region Emergency Management Practice Area Leader:

Clark County, Nevada Multi -Jurisdiction Local Hazard Mitigation Plan, Las Vegas, NV – 2011-2012. Project Manager – Led a team that updated the Clark County MJLHMP . Included innovative data analysis and GIS products.

Managed a complex group of stakeholders from four incorporated cities (including Las Vegas) and two special districts.

Ventura County Multi -Jurisdiction Local Hazard Mitigation Plan, Ventura County, CA – 2010-2011. Project Manager – As project manager supported development of an award-winning plan. The 2010 LHMP was recognized as the Best Emergency Preparedness Plan by the Ventura County Emergency Coordinators Council. 2006 – 2008: FEMA RIX, Disaster Response Operations, Federal Coordinating Officer:

Federal Coordinating Officer, Director, Joint Field Office, Kiholo Bay Earthquake, Honolulu, HI: Led teams providing federal support to the State of Hawaii after the 2006 earthquake. Directed federal disaster relief programs from October 2006 to January 2007. Coordinated operations across agency and jurisdictional roles to achieve unity of action.
1976 – 2006: Captain, U.S. Navy:

US Navy, Multiple Command Tours: Commanding Officer of a Tomahawk missile destroyer, USS Elliot (DD-967), Commander Assault Craft Unit Five, Camp Pendelton, CA, Commander Navy Reserve Officer Training Corps Unit, University of California, Berkeley.
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17 Dennis Larson – GIS PLANNER

PROFESSIONAL SUMMARY
Mr. Larson has 25 years of experience in public agency program management, policy research, and technical analysis. His specialties include long-range planning, hazard mitigation, climate resiliency, Geographic Information Services, and economic impact analyses.

Dennis helps public agencies and private firms develop and evaluate policies, programs, and strategies with measurable performance impacts.

RELEVANT PROJECT EXPERIENCE
Local Hazard Mitigation Plan Updates
Supported the preparation and updates of Local Hazard Mitigation Plans for the following jurisdictions:
• City of Anaheim, Local Hazard Mitigation Plan Update
• City of Costa Mesa, Local Hazard Mitigation Plan
• City of Hollister, Local Hazard Mitigation Plan Update • City of Huntington Beach Local Hazard Mitigation Plan Update • City of Irvine, Local Hazard Mitigation Plan Update
• City of Loma Linda Local Hazard Mitigation Plan Update • City of Rancho Cucamonga Local Hazard Mitigation Plan Update • City of Stanton, Local Hazard Mitigation Plan
• City of Vernon, Local Hazard Mitigation Plan Update
• City of Laguna Beach, Local hazard Mitigation Plan Update

OTHER WORK EXPERIENCE
• San Diego Unified Port District, Port Master Plan Update, Safety and Resiliency Element
• San Diego Unified Port District, AB691 SLR Vulnerability Assessment and Coastal Resiliency Report • San Diego Unified Port District, San Diego Ocean Planning Partnership and Preliminary Assessment Report • San Diego Regional Climate Collaborative and National Oceanic and Atmospheric Administration, Comparing Sea Level Rise Adaptation Strategies in San Diego:

An Application of the NOAA Economic Framework
• City of Encinitas, FEMA Benefit-Cost Analysis for Coastal Hazard Resiliency City of San Diego, Otay Mesa Community Plan Update, Public Facilities, Safety, & Services Element

EXPERTISE
 25+ years of emergency
management, planning,
and hazard mitigation
planning
 Mitigation Planner
 GIS Mapping Technical
Expert
 Climate Change GIS
mapping and data
management support
 Hazus – CDMA
 Risk assessment

CERTIFICATIONS &

EDUCATION
 M.A. Economics,
California State San Diego
 B.A., Geography,
California State San Diego
 ESRI: ArcMap, ArcGIS Pro,
ArcGIS Enterprise, Portal,
ArcGIS Online, Collector,
ArcScene, ArcReader,
ArcPad
 FOSS: GDAL, OSGEO,
PostgreSQL/PostGIS
 FEMA: HAZUS, CDMS
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18 Janlia Riley – QA/QC

PROFESSIONAL SUMMARY
Janlia Riley brings over 22 years of experience in community outreach, marketing, and branding to include projects that have been executed with and for cities and counties throughout the nation, as well as Federal clients and programs. She specializes in the implementation of QA/QC measures and the utilization of accurate references, templates, and metrics. Ms. Riley has supported numerous emergency management projects and exercises, in project management and support roles, including document creation, meeting facilitation, as well as logistics. She is excellent in fostering relationships and creating outreach efforts for community engagement and staffing and volunteer recruitment.

RELEVANT PROJECT EXPERIENCE
University of California, Berkeley, Emergency Operations Plan and Annexes – 2024. QA/QC, Compliance Officer, Designer – Assist in the development of the university EOP , graphic design and branding adherence for documents, presentations, and annexes. Section 508 compliance and QA/QC through project.

Tulane University, Emergency Operations Plan – 2023. QA/QC, Compliance Officer , Designer – Assist in the development of the university EOP , graphic design for documents, presentations, and annexes. Development of pocket guide. Section 508 compliance and QA/QC through project.

Napa County, Fire After Action Reports and Improvement Plans – 2021. Project Manager, QA/QC, Compliance Officer, Contributing Author – Facilitation and authoring of AARs and IPs for Lightning LNU Complex Fire and Glass Fire, assessing strengths, findings of areas for improvements, and recommendations in all areas of EOC activation and operations. Stakeholder engagement, interviews, Section 508 compliance, and QA/QC.

California Governor’s Office of Emergency Services (Cal OES), Whole Community Mass Vaccination Site Guidance – 2021. Project Manager, Contributing Author, Graphic Designer – Document and author best practices and lessons learned blueprint of COVID-19 mass testing and vaccination sites rollout. Included interviewing stakeholder groups, documenting findings, and authoring a blueprint for whole community planning.

California Governor’s Office of Emergency Services (Cal OES) Office of Access and Functional Needs, Resource Library Audit & Internal Policies – 2019. Project Manager, Contributing Author – Stakeholder engagement, full audit and updating all resources, providing recommendations to additional resources and materials, and Section 508 compliance. Author of an internal policies document on the procedures and maintenance of the library.

City of Hawthorn, Hazard Mitigation Plan – 2018. Deputy Project Manager / QA/QC Officer – Local Hazards Mitigation Plan. CONSTANT team led the update of the City of Hawthorne LHMP. The project involved engaging with City staff and manager, and stakeholders. City of Hawthorne is located in close proximity to a major international airport, LAX, and is within the County of Los Angeles. The population to consider included the City’s total of more than 84,000, and all of the major jurisdictions with the County. Ms. Riley assisted in the coordination, creation, and facilitation of all planning meetings and was performed QAQC to the final and all drafts of the LHMP .

EXPERTISE
 QA/QC
 Whole Community
Planning
 After Action Report
 Community Outreach
 Design, Marketing, and
Branding
 Exercise Development
and Conduct Support
 Section 508 Document
Compliance
 Logistic Planning and
Support

CERTIFICATIONS &

EDUCATION
 Bachelor of Visual Arts,
Graphic Design, Griffith
University (Australia)
 FEMA ICS Training: 200 &
300, 230, 318, 393
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19 She also assisted in messaging creation for community outreach and website messaging efforts.

City of Hermosa Beach, Hazard Mitigation Plan – 2017. Support / QA/QC – Supported the development and quality assurance of the City Hazard Mitigation Plan. Project included stakeholder engagement, planning meetings, feedback incorporation, vulnerability analysis, and development of new mitigation actions.

City of Palos Verdes Estates, Hazard Mitigation Plan – 2016. Support / QA/QC – Supported the development/update and quality of assurance of the City of Palos Verdes Estates HMP . Key deliverables included key stakeholders buy-in within Disaster Management Area G, hazard identification and risk assessment review, vulnerability analysis, development of new mitigation actions.

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20 WORK PLAN
Project Understanding
The City of Orange’s existing LHMP was updated and adopted by the City Council in October of 2016 .

Tandem understands that the LHMP must be updated every 5 years to comply with DMA 2000 and maintain eligibility for FEMA grant funding. We are aware the City is seeking an experienced team of consultants to update the HMP and rapidly navigate it through the California Office of Emergency Services (Cal OES) and Federal Emergency Management Agency (FEMA) review and approval process.

We understand that FEMA has enhanced its HMP review process and now requires a greater emphasis on integration with other planning mechanisms and on public engagement in the planning process. To this end, Tandem will integrate the following list of resources and relevant reference documents to provide the City a product that meets new expectations. • Robert T. Stafford Disaster Relief Act
• The Disaster Mitigation Act of 2000
• Title 44 Code of Federal Regulations (CFR) §201, as outlined in FEMA’s Mitigation Planning Policy Updates
• Local Hazard Mitigation Planning Handbook (2023)
• FEMA’s Local Mitigation Planning Policy Guide (Effective April 19, 2023) • State Hazard Mitigation Plan (2023)
• Assembly Bill 2140 which links general plan safety elements and hazard mitigation plans • Assembly Bill 747 which established a linkage between LHMP updates and development of evacuation plans
• Orange County Hazard Mitigation Plan
• City of Orange Local Hazard Mitigation Plan
• City of Orange General Plan
• City of Orange Emergency Operations Plan
Approach
HMPs require an extensive and closely reviewed planning process that must include participation by internal and external stakeholders, businesses, and residents. To this end, the Tandem team has decades of experience managing hazard mitigation planning projects and engaging stakeholders.

The Tandem team’s approach to meeting the goals of the project includes:
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21 • Establishing a dedicated Hazard Mitigation Planning Committee or Internal Working Group to provide critical input on hazards, infrastructure, capabilities, mitigation actions and review plan drafts.
• Developing plan goals and objectives that minimize loss of life and property from natural and human- caused hazard events.
• Delivering workshops to build stakeholder engagement and support the planning process. • Engaging the communities to promote mitigation awareness and participation in mitigation planning and implementation activities.
• Documenting the planning process, particularly public engagement. • Providing subject ‐matter experts, technical analysis, and drafting the LHMP in adherence to established work schedules.
• Using an interactive process of developing drafts of the LHMP to solicit stakeholder review at critical points in development.
• Offering close coordination to deliver the HMP to Cal OES and FEMA for review. • Supporting the City through the adoption and approval process by the City Council.

Tandem has proposed and will adhere to a four-task/phase process to complete the HMP from the start by forming a planning team through City Council adoption and final FEMA approval. Tandem shall comply with all Federal, state, and local laws, rules, regulations, ordinances, and statues through each of the task phases and entirety of the project. These phases follow the Disaster Mitigation Act planning process and are described in the following Work Plan.
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22 Project Management
Tandem employs a systematic and comprehensive project management process for the entire project.

At the start of the project, the project manager, Francisco Soto, will develop a project workplan for the project, identifying key deliverables, milestones, and parties responsible for the subtasks associated with project execution and coordination.

This workplan will include details of project Operations, Budget, Communications and Quality Assurance.

Roles and Responsibilities of City Staff
We ask the City to provide the following support:

Project Manager
Tandem asks that the city identify one individual to serve as the Project Manager for the City to work with Tandem on day-to-day tasks and be the primary point of contact. An Alternate Project Manager is also preferred if the primary goes out on leave. The Project Manager is also responsible for communicating with the steering committee, but Tandem is also happy to assume that responsibility if needed and has experience coordinating with large groups and the public.

City Staff Representatives
Tandem recommends that City staff be available to
• Participate in the planning process by attending meetings and providing data as requested. • Solicit input from citizens and professionals with knowledge of applicable hazards. • Provide input on how the risk differs across the planning area. • Identify new/proposed mitigation projects.
• Review drafts of the plan.
• Coordinate public meetings.
• Coordinate the formal adoption of the plan by governing boards. • Provide subject matter expertise from your department. • Post content of the city webpage and social media platform.

Roles and Responsibilities of Tandem
Tandem will take responsibility for the following project processes:

Operations
We will create an operations roadmap. The operations roadmap will include:
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23 • Detailed task schedules that demonstrate the overall work approach within the critical path • An achievable, realistic schedule for each task and a means for proactively addressing potential delays • A task-specific organization chart that defines the key positions and an effective staffing plan.

To support the project plan, we recommend bi-weekly calls between Lee Rosenberg of Tandem (Project Manager) and the City Project Manager to discuss progress and address any concerns that may arise. We will provide written monthly progress reports to the City detailing accomplished actions, pending action items, and project challenges.

Budget
Upon the Notice to Proceed (NTP), Tandem will develop a plan to monitor the project budget and schedule. A detailed estimate of progress made during each reporting period will be used to prepare status reports which will be reviewed during bi -weekly meetings to determine if we are within the approved budget and forecast schedule. If we find that either one of those indicators is compromised, the Project Manager will take corrective measures and adjust resources, as necessary. If there is a change in scope, Tandem will closely communicate with the City’s project Manager and work together to mitigate impacts.

Communications
Francisco Soto of Tandem, (Project Manager), will be the centralized and primary point -of-contact with City to promote effective communication and successful project delivery. At the beginning of the project, we will:
• Confirm the individual(s) who will communicate between Tandem and the City • Identify the project team members who are authorized to submit requests for data, meetings, or other information.
• Describe how communication records shall be prepared and maintained. • Identify confidentiality requirements and restrictions.

Unless otherwise requested by the City, we will hold bi-weekly meetings with the City’s Project Manager and select staff to discuss project status, potential project constraints, and opportunities in addition to agenda items dealing with project schedule, budget status, and potential scope creep. Tandem also has the technology to host video conferencing meetings with the City.

Quality Assurance
Although all team members are cognizant and responsible for the quality of their work, we will ensure that City quality standards are met by:
• Assigning a Quality Control/Quality Assurance Manager 116

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24 • The Project Manager will schedule a planning review with the City project leadership to discuss and verify that contractual, business, and management issues have been adequately prepared and planned for prior to beginning project execution.
• Risk assessments will be performed from the project development stage through the full execution of the project. Mitigation plans are developed and reviewed with senior management for project tasks with identified elevated risks.
• To ensure quality Documentation Production, we will meet the quality of the City’s documentation standards and will confirm the compatibility of software requirements, confirm written presentation and drawing documentation and validation requirements.

Quality Control reviews are conducted as integral components of project activities as follows:

1. Impartial assessments by experienced personnel who are not otherwise involved in producing the documents

2. Originator reviews the comments and makes necessary changes and additions to the original document.

3. Quality Control Manager reviews the revised document and discusses comment resolutions with the Originator and/or Project Manager

4. Project Manager reviews the Quality Control review comments and revised document.

Project reviews occur throughout project execution to facilitate communication between the Project and the project team. The status of the project is discussed along with areas where actions are required.

Work Breakdown Structure and Deliverables
Tandem proposes a four-phase process to complete the LHMP from the start by forming a planning team through City Council adoption and final FEMA approval.

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25 Phase 1: LHMP Planning/Development Process and Organize Resources Organize Hazard Mitigation Planning Committee
Under the guidance and facilitation of the Consultant, the City Project Manager will assemble and convene the Hazard Mitigation Planning Committee (HMPC) consisting of representatives from City Departments and other stakeholders. Additional representation will be sought from federal, state, regional, and local government agencies, the private sector, and non -profit organizations. Other representation shall also include “whole community” approach including non -profits, religious institutions, disability access and functional needs groups, experts, or members of the public; and may also include a cross -section of the community, such as residents, community leaders, and business owners The HMPC’s role will be to:
• Participate in the planning process, attend meetings, and provide data as requested • Solicit input from citizens and professionals with knowledge of applicable hazards • Provide input on how the risk differs across the planning area • Identify new/proposed mitigation projects
• Review drafts of the plan
• Hold public meetings
• Coordinate the formal adoption of the plan by governing boards • Manage the implementation of the proposed mitigation projects • Prepare, publish, and distribute community and required public hearing notices.

Tandem will plan, coordinate, and facilitate the timeline of meetings, projects, and deadlines to complete the planning process in a timely manner. A crucial step in the planning process will be a comprehensive review of the existing LHMP , as well as related plans that have been completed or updated since the last LHMP update.

Public Outreach
Tandem will facilitate a minimum of three (3) public meetings to provide information to and solicit input from the public regarding proposed mitigation activities. Tandem will also facilitate public outreach, and provide content for the City’s website and social media platforms that adhere to the city style guide. To ensure maximum participation from the community, Tandem will translate outreach material to three languages other than English. Tandem recommends the city identify 3 languages that represent more than 5% of the population. When a final draft plan has bee n assembled, the public will be invited to review and comment on the draft with public input incorporated as appropriate. Additionally, Tandem proposes to develop and disseminate a Hazard Mitigation Public Engagement survey to gauge resident’s understanding of hazards in the City and level of preparedness.

Tandem will thoroughly document the hazard mitigation planning process, including, but not limited to:
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26 • A narrative description of how the plan was prepared and the process followed • An outline of plan development meeting dates, attendees, and agendas • Identify agencies and organizations that participated in plan development • Coordination with existing planning mechanisms
• Description of how the public was involved and strategy for public outreach/meetings

Planning Process Documentation
Tandem will ensure all meeting rosters and planning process documentation, including public outreach, are documented and incorporated into the Appendices of the final plan. When a final draft LHMP is developed, the public will be invited to review and provide comments to the current draft. Public comments will be recorded and incorporated as appropriate by the Tandem. For security reasons, all critical infrastructure protection information will be redacted from the LHMP prior to dissemination or presentation to the public. Additional planning process documentation will include:
• A narrative description of how the plan was prepared and the process followed • An outline of plan development meeting dates, attendees, and agendas • Identify agencies and organizations that participated in plan development • Coordination with existing planning mechanisms
• Description of how the public was involved and strategy for public outreach/meetings

Phase 1 Deliverables:
✓ Plan, coordinate, and facilitate the timeline of meetings, projects, and deadlines to complete the planning process in a timely manner
✓ Support for reconvening the HMPC including at least four meetings to review the HMP update progress, provide input and discuss drafts of the new plan ✓ Creation, analysis, and a results report for an online hazard mitigation planning survey ✓ Facilitate and support for at least three (3) public meetings including printed meeting material, sign in sheets and post meeting minutes
✓ Document planning process
✓ Provide content for City’s website and social media.

Assigned Staff Members: Francisco Soto, Janlia Riley
Weeks to Complete Task: This task will be ongoing for the duration of the project.

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27 Phase 2: Risk Assessment (Hazard Identification, Hazard Mapping, Vulnerability Assessment, and Capability Assessment)
A detailed risk assessment will be developed for this LHMP to understand the risk and vulnerability the City faces from natural and human-caused hazards and to provide a basis for a hazard mitigation strategy.

As necessary, portions of the risk assessment will be upd ated and enhanced to provide adequate data that can be used to better gauge the cost effectiveness of potential mitigation activities. The updated risk assessment shall include, but not be limited to:

Hazard Identification and Profiles
The Hazard Identification and Profiles section will provide a description and prioritization of the hazards that have occurred or have the possibility to impact within the City’s boundaries. The hazards will be ranked using the Calculated Priority Risk Ind ex (CPRI) which examines four criteria for each hazard (probability, magnitude/severity, warning time, and duration) to determine how each hazard can impact the City. Tandem along with the HMPC will review the identified hazards to ensure prioritization is accurate and identify additional hazards that may be of concern.

Hazard Mapping
Using the best available data, the risk assessment will include hazard and infrastructure maps that will be provided by Tandem that delineate areas affected by hazards and identify locations of local assets.

Tandem will take the existing data and ensure new developments and infrastructure are overlayed with new hazard maps. The geographic information data will comprise a comprehensive inventory for use in developing map data layers of the following items relative to the multiple hazard area: Operational and Public Buildings, Critical Facilities and Infrastructure, and Maps of location of Parcels, Structures, Land Use, and Population. Tandem will ensure all structures be delineated by type of use.

Vulnerability Assessment
Based on the profiled hazards and the hazard mapping, Tandem will develop an overview of the City’s vulnerability to specific hazards and will create Digital maps and GIS data to identify local assets that are located within known hazard areas. HAZUS will be used to model losses as appropriate. Depending on the data available, the vulnerability assessment will include:
• Types and numbers of buildings, infrastructure, and critical facilities located within the planning area and within identified hazard areas.
• Potential economic losses from identified hazards will be estimated through the process that utilizes HAZUS-MH or GIS analysis of County Assessor’s data with hazard locations. • Description of land uses and development trends to advise future land use decisions. 120

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28 Capability Assessment
A capability assessment will be conducted that will inventory those existing plans, policies, and procedures that the City has in place to reduce the effect of hazards. This will include protective measures under the National Flood Insurance Program (NFIP) , building codes, zoning ordinances, completed or ongoing mitigation projects, mitigation policies, established in the genal or comprehensive plans of other jurisdictions. In carrying out the capability assessment, the areas that will be examined include but are not limited to:
• Identify and evaluate vulnerable assets and estimate loss potential of those assets. • Describe natural, technological, and/or human caused hazards that have potential to affect the City’s assets.
• For each hazard affecting the planning area, prepare a description of geographic location, extent, previous occurrences, and probability of future events. • Identify addresses of NFIP insured structures that have been repetitively damaged by floods. • Review existing studies, reports, and plans related to historical disasters, and document disaster declaration history.
• Utilize FEMA’s Hazus, RiskMAP products (and/or other appropriate software) to generate level 2 vulnerability assessments for earthquake and fire hazards.

Phase 3: Hazard Mitigation Strategy
The mitigation strategy supports the commitment to create safer, more resilient communities by reducing risk and by committing resources to lessen the effects of hazards on the people and property.

It is the heart of the LHMP and serves as the long -term bl ueprint for reducing the potential losses identified in the risk assessment. The mitigation strategy will describe how the City will accomplish the overall purpose, or mission, of the planning process. Tandem proposes to develop the mitigation strategy Phase 2 Deliverables:
✓ Risk Assessment for LHMP
✓ Updated hazard profiles
✓ Hazard mapping that delineates areas affected by hazards ✓ Updated vulnerability assessment
✓ Updated capability assessment.

Assigned Staff Members: Francisco Soto, Lee Rosenberg, Dennis Larson Weeks to Complete Task: 6

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29 in four (4) steps described below. We will use a series of planning team meetings for this process.

Develop Goals and Objectives
The Tandem team will work with the planning team to develop and select overarching mitigation goals.

The goals are general guidelines that explain what Metropolitan wants to achieve with the plan. They are usually broad policy-type statements that are long -term and represent visions for reducing or avoiding losses from the identified hazard. The goals are informed by the risk assessment and public engagement process.

Identify Potential Mitigation Actions
Tandem recommends one planning meeting focus on developing potential mitigation actions. Mitigation actions should be specific and actionable. They will contain the responsible entity, estimated costs and a completion timeline. We recommend they also list the hazard/s addressed and mitigation category. The FEMA Local Mitigation Planning Handbook recommends four (4) categories of mitigation actions:
• Local plans and regulations
• Structure and infrastructure projects
• Natural systems protection
• Education and awareness programs

We also propose to organize the potential mitigation actions by the LHMP objectives. See Table 3 for examples.

Table 3: Potential Mitigation Actions 2024
Goal Action
Item # Action Description Mitigation
Type
Related
Hazards
Implementing
Organizations
Goal 1: Protect
life, property,
and reduce
potential injuries
from natural
caused hazards

1.1 Analyze critical City
facilities and conduct
seismic retrofits where
needed.

Infrastructure Seismic Public Works

1.2 Assess the fuel storage
capacity of emergency
generators at key water
infrastructure and
increase it to provide 72
hours of continuous
operation.

Infrastructure Seismic Public Works
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30 Evaluate and Prioritize Potential Mitigation Actions Tandem recommends a two-step process to evaluate potential mitigation items. FEMA requires that one criterion of the evaluation and prioritization process be benefit -cost review. The Planning Team must consider the benefits that would result from a mitigation ac tion versus the cost. This does not mean a full benefit-cost analysis (BCA), using the FEMA BCA program, but a planning level assessment of whether the costs are reasonable compared to the probable benefits. Cost estimates do not have to be exact but can be based on experience and judgment.

The second prioritization method we propose is using STAPLEE prioritization analysis. STAPLEE considers several categories for determining the priority of a mitigation action: including:
• Social
• Technical
• Administrative
• Political
• Legal
• Economic
• Environmental
Draft Mitigation Plan
Tandem shall develop the draft HMP that will be prepared in accordance with state and federal requirements. Tandem will ensure that each required component for each plan participant is included within the Plan. The draft plan will be made available to the HMPC for review and comment and then Tandem shall incorporate the comments and prepare a public review draft to be distributed to interested parties.

Phase 3 Deliverables:
✓ Strategy and mitigation actions updates from the Planning Team, stakeholders and the public
✓ Updated mitigation actions matrix highlighting mitigation strategies and actions ✓ Prioritization of the mitigation actions with assignment of associated hazards, implementation timeframe, funding source and responsible entity ✓ Draft mitigation plan for HMPC review, and incorporate feedback and comments.

Assigned Staff Members: Francisco Soto, Lee Rosenberg
Weeks to Complete Task: 6, depended on City staff availability Francisco Soto, Lee Rosenberg, Dennis Larson
Weeks to Complete Task: 6

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31 Phase 4: Hazard Mitigation Plan Implementation Maintenance Process The LHMP must include a clearly defined approach for ongoing maintenance and evaluation of the strategies and mitigation activities. Material for implementation and maintenance will include:
• How the City will monitor, evaluate, implement and update the LHMP . • How the hazard mitigation goals and actions will be implemented and incorporated into other local planning processes and documents. Incorporation of the LHMP into the Safety Element of the General Plan for the City will be emphasized.
• Procedures for ensuring the Plan’s implementation, including a schedule for action items. • A description of ongoing, public -involvement activities demonstrating that the City is committed to continued community involvement in the LHMP development, maintenance, and future revision, update, and readoption every five years in accordance with the requirements of the Disaster Mitigation Act of 2000.

Monitoring, Evaluating, and Updating
Tandem will create a strategy to monitor, evaluate, implement, and update the plan over the next five years. Tandem recommends the HMPC establish a reporting system where updates to the status mitigation actions are collected and discussed. FEMA recommends and Tandem agrees this should be conducted on an annual basis. Key considerations are changes to hazards, changes to community infrastructure, inputs to the City capital improvement plan and developing FEMA mitigation grant applications. A timeline will be established for future updates by the end of the final review meeting.

Incorporating into Existing Planning Mechanisms
Tandem will describe mechanisms to support the City to implement and incorporate hazard mitigation plan goals and actions into other planning documents, such as the Safety Element of the City General Plan, emergency operations plan, community wildfire protection plans, and capital improvement plan.

We will collect a list of candidate planning mechanisms and collaborate with the HMPC to select those that are most applicable.

Implementation Schedule
The mitigation action plan developed during Phase 3, will include a schedule for impl ementing the individual mitigation activity or action item. The schedule will be based on timeframes (short term, < 1 year, 1 -3 years, > 3 years). The implementation schedule will reflect mitigation activity priority, complexity, and availability of funding.

Continued Public Involvement
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32 initial plan development, this process should include continuously posting on the LHMP on City’s website and then advertising the update on social media platforms annually. Other strategies to solicit public involvement are to present the LHMP’s status at City Council, Public Safety Committee Meetings, and to provide LHMP information at various events conducted by the City.

Final Hazard Mitigation Plan Approval and Adoption
Tandem will collect and incorporate public comments to the public review draft, make all necessary revisions, and will prepare a Final Plan for submittal to Cal OES and FEMA Region IX for review and approval. Tandem will be responsible for all plan revisions from Cal OES, FEMA, or the City until it is adopted by City of Orange City Council.

Tandem will solicit and collect input on the implementation and maintenance process from the HMPC and provide guidance and suggestions to establish a consistent and realistic approach to successfully achieve goals and complete mitigation action items.

Upon approval by Cal OES and FEMA, the Plan will be presented to City Council for adoption by resolution.

Tandem is responsible for all required plan revisions from Cal OES, FEMA, and other stakeholders.

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33 Phase 4 Deliverables:
✓ Detailed approach for ongoing maintenance and evaluation of LHMP ✓ Thorough process to collect updates from the Planning Team and continue community involvement
✓ Prepare draft LHMP for public review
✓ Solicit and collect input from the Planning Team and public review ✓ Prepare final LHMP for Cal OES and FEMA approval
✓ Review and incorporate input from Cal OES and FEMA
✓ Prepare final LHMP for Adoption by the City Council.
✓ Final CalOES and FEMA approved LHMP; all supporting materials in Microsoft Word docx, high- resolution pdf, TIFF, JPEG, ArcGIS format.
➢ Original, high quality, Orange Branded PowerPoint brief of LHMP background, processes, and relevance specific to Orange incorporating recent images, maps and historic information.
➢ GIS layers and overlay files for LHMP hazards and projects in ArcGIS compatible format.
✓ Three (3) high quality printed and bound copies of the final, complete CalOES and FEMA approved LHMP .
✓ Three (3) high quality printed and bound copies of the Mitigation Project Annex from the final, complete CalOES and FEMA approved LHMP .
✓ All records related to the development of the plan, its contents, meetings held, and other materials will be organized in high quality pdf format and provided to the City at he end of the process along with a hard copy of the materials, rosters and records.

Assigned Staff Members: Francisco Soto, Lee Rosenberg, Janlia Riley Weeks to Complete Task: 6, not including CalOES and FEMA Review

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34 Specific Work Requirements
Tandem will ensure the Scope of Work will include the following general tasks associated with the delivery of a FEMA- approved mitigation plan
a) Development of the Mitigation Plan, including process documentation, capability assessment, development of mitigation goals, identification and analysis of mitigation measures, writing and reviewing plan drafts.
b) Review of relevant City and County documents, plans, records, GIS data, and historic events and incorporation of same into the planning process.
c) Risk assessments, including hazard identification and profiling of natural hazards common to Orange, assessments of vulnerabilities, and estimates of potential losses. d) Incorporate review comments from City staff, California Office of Emergency Services (CalOES), and FEMA into the plan as necessary to complete the plan in compliance with DMA 2000, CalOES and FEMA requirements.
e) Facilitation of City-specific meetings and activities to include venue, signage and outreach. f) Planning and facilitation of City-specific public participation activities to inclu venue, signage and outreach.
g) Orange Emergency Services Manager will be kept informed of complete schedule and project progress.
h) Tandem will consult with CalOES and FEMA as the project structure is developed. i) Tandem has the ability and has previously worked with CalOES and FEMA and is familiar with their processes and procedures related to the creation, review, and final approval of the LHMP . j) Tandem will pro vide refreshments as requested by the Emergency Services Manager for the planning team meetings.

Schedule of Services
Tandem proposes the following schedule in Table 4 below. Tandem is confident that a completed plan can be presented to California Office of Emergency Services (Cal OES) and FEMA within 5 months from the Notice to Proceed. Tandem believes that a completed plan can by updated and delivered, to include a public comment period by April 2027. Once submitted to Cal OES and FEMA, the review period can take anywhere from three (3) to six (6) months depending on their current workload. Tandem can request a concurrent review of the LHMP to speed up the approval process, but it is not guaranteed.

Scheduled events may vary based upon City staff availability, timeliness of Cal OES / FEMA reviews and unforeseen events.

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Response to Request for Proposal – No. 24-25.07

35 Table 4: Proposed Schedule
Task/Month 1 2 3 4 5 6 7
Project
Management Meeting Meeting Meeting Meeting Meeting Meeting Meeting Phase 1:

Planning/
Development
Process and
Organize
Resources
Kickoff
Meeting
HMPC
Meeting 1

Public
Outreach
Survey
HMPC
Meeting 2

Public
Outreach
(1 Month)
HMPC
Meeting 3

Public
Meeting 1
HMPC
Meeting 4

Public
Meeting 2
HMPC
Meeting 5

Public
Meeting 3

Phase 2: Hazard
Identification /
Risk Assessment

Draft
(2-week
Review)

Phase 3: Hazard
Mitigation
Strategy

Draft
(2-week
Review)

Phase 4: Hazard
Mitigation Plan
Maintenance
Process

Internal
Review
Draft
(2 Weeks)
Public
Review (
2-Weeks)

Internal
Review
Final Draft
(2 Week)
OES/
FEMA
Review
(3-6
Months)

Adoption
Upon
Approval
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Response to Request for Proposal – No. 24-25.07

36 FEE
All fees and cost proposed for this work to support the City is included in the Cost Proposal.

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Response to Request for Proposal – No. 24-25.07

37 RELATED EXPERIENCE AND REFERENCES
Current Projects & Past Performance
The Tandem team has delivered numerous LHMPs and plan updates and is currently working with 3 agencies for the update and development of their LHMPs. Should Tandem be awarded this contract, all Tandem staff and team listed will be available to support the City to complete this project. Table 1 below contains a partial list of completed, FEMA approved, and current LHMPs our staff has supported.

Table 1: Proposed Team LHMP Projects Experience
Year Completed Client Project Description
Current City of Pasadena LHMP Update
Current San Lorenzo Valley Water LHMP Development
Current San Bernardino Valley Water LHMP Update
2023/2018 City of Pittsburg LHMP Update
2022 City of Ontario LHMP Update
2022 Oro Loma Sanitary District New LHMP
2022 City of San Bernardino LHMP Update
2021 Valley County Water District New LHMP
2021 City of Lynwood LHMP Update
2021 City of Victorville LHMP Update
2021 City of Hesperia LHMP Update
2020 City of Hawthorne LHMP Update
2020 City of Artesia LHMP Update

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Response to Request for Proposal – No. 24-25.07

38 Referen ces
Tandem is pleased to provide to the City the following references for our Project Manager, Francisco Soto, and the NPA.

Table 2: Past Project References
Client Name/Project Contact Name Phone
Number Email
Medical Surge Full-Scale
Exercise Chris Riccardi 310-347-1451 [email protected]
City of Pasadena Local Hazard
Mitigation
Nallely
Procopio
626-831-5654 [email protected]
San Bernardino Municipal
Water District Hazard
Mitigation Plan
Greg
Woodside
909-387-9241 [email protected]
East Valley Water District
Hazard Mitigation Plan
Kerrie Bryan 909-806-4087 [email protected]
City of Pittsburg EOP and COOP
Development
Zuna Barker 925-252-4129 [email protected]
Santa Clara Valley Water
District
Nina Merrill 408-630-2640 [email protected]

Additional references are available upon request.

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Response to Request for Proposal – No. 24-25.07

39 SAMPLE REPORT

Below you can find a link to the City of Pittsburg Local Hazard Mitigation Plan.

City of Pittsburg HMP 2022.pdf

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Response to Request for Proposal – No. 24-25.07

40 RESOURCES TO BE PROVIDED BY THE CITY
Tandem request that the City provide the following items:

1. Meeting spaces for the HMPC meetings and public outreach workshops

2. Audio and visual capabilities for all meetings

3. City Resource documents, if available

4. City and Hazard GIS Layers, if available

133

COST PROPOSAL
134

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City of Orange Local Hazard Mitigation Plan Update
Response to Request for Proposal – No. 24-25.07 – COST PROPOSAL

2 COVER LETTER - COST PROPOSAL
November 7, 2024
City Clerk Office
Purchasing Officer: Wanda Alvarez
City of Orange
300 E. Chapman Avenue
Orange, CA 92866

Subject: RFP No. 24-25.07 - Proposal for City of Orange Local Hazard Mitigation Plan Update

Dear Ms. Alvarez,
Tandem Solutions (Tandem) is pleased to provide this Cost Proposal to the City of Orange (City) to prepare a Local Hazard Mitigation Plan ( LHMP) Update. This proposed team and scope of work to support the City in related to this Cost Proposal is provided in the Technical Proposal.

I am the designated contact and signing authority for Tandem and certify that all the information submitted in this proposal is true and correct. This proposal is valid for 120 days.

Sincerely,

Francisco Soto, Director
Tandem Solutions
17616 Summer Ave.

Artesia, CA 90701
323-605-4200
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City of Orange Local Hazard Mitigation Plan Update
Response to Request for Proposal – No. 24-25.07 – COST PROPOSAL

3 COST PROPOSAL
Tandem will complete the scope of work outlined in Technical Proposal, on a time and material basis, for a not to exceed amount of $56,000. Figure 1 provides a breakdown of staff rates, hours assigned by task and totals for labor and other direct costs.

Cost Controls
Our proposed project manager stands behind the budget estimates provided in this proposal and will monitor project progress and costs continuously to efficiently assign work to staff and keep costs as low as possible. One reason Tandem has succeeded in our previous efforts is our ability to maintain low overhead while providing clients with honest accounting. Costs only change if a supplementary scope of work is added to the contract and agreed to prior to starting additional work.

Payment
We propose to invoice monthly with payment due at net 30 days. Statements will contain detailed accounts of labor hours by staff and other direct costs. Each statement will provide a narrative of worked completed, budget status and any areas of concern.

Figure 1: Proposed Cost Analysis

City of Orange
Local Hazard Mitigation Plan Update
Rate
Project Management
Phase 1:

Planning/Development
Process & Organize
Resources
Phase 2:Risk Assessment
Phase 3: Hazard Mitigation
Strategy
Phase 4: Hazard Mitigation
Plan Maintenance Process
Total Hours/ODCs
Project Manager 180.00 25 20 40 35 20 140 LHMP SME/Planner 170.00 - 30 35 40 20 125 GIS Planner 165.00 - 43 12 55 QA/QC 145.00 8 6 8 15 37 Materials - 770 - - - 770 Travel - - - - - - Total Hours 25 50 124 95 55 357 Labor Cost 5,660 8,700 21,115 16,240 9,175 Labor + ODCs 5,660 9,470 21,115 16,240 9,175 $56,000 LHMP
ODCs
136
Agenda Item
City Council
Item #: 3.5. 1/28/2025 File #: 25-0038
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Leslie Hardy, Community & Library Services Director

1. SUBJECT
Appropriation of $20,000 in designated donation funding received from Orange Public Library Foundation.

2. SUMMARY
Donation funds from Orange Public Library Foundation will be used to enhance and expand the Library’s collections and digital resources.

3. RECOMMENDED ACTION

1. Accept into the City’s General Fund (100) revenue budget $20,000 in donation funds from Orange Public Library Foundation to:
100.2001.48390.19322 Donations

2. Authorize the appropriation of $20,000 in to General Fund (100):
100.2001.53301.19322 Library Books

4. FISCAL IMPACT
There is no direct fiscal impact to the City. The additional revenue received from Orange Public Library Foundation will fund the expense for these services.

5. STRATEGIC PLAN GOALS
Goal 3: Enhance Public Communication Strategy and Quality of Life

6. DISCUSSION AND BACKGROUND
The Orange Public Library Foundation (Foundation) is donating $20,000 toward the purchase of books and audio-visual materials for all ages for the three Library locations as well as digital resources for the public. The Orange Public Library will publicize the Foundation’scontributions in a variety of ways, including bookplates and credit for collections support on the Library’s website.

7. ATTACHMENTS
· None
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Agenda Item
City Council
Item #: 3.5. 1/28/2025 File #: 25-0038
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Leslie Hardy, Community & Library Services Director

1. SUBJECT
Appropriation of $20,000 in designated donation funding received from Orange Public Library Foundation.

2. SUMMARY
Donation funds from Orange Public Library Foundation will be used to enhance and expand the Library’s collections and digital resources.

3. RECOMMENDED ACTION

1. Accept into the City’s General Fund (100) revenue budget $20,000 in donation funds from Orange Public Library Foundation to:
100.2001.48390.19322 Donations

2. Authorize the appropriation of $20,000 in to General Fund (100):
100.2001.53301.19322 Library Books

4. FISCAL IMPACT
There is no direct fiscal impact to the City. The additional revenue received from Orange Public Library Foundation will fund the expense for these services.

5. STRATEGIC PLAN GOALS
Goal 3: Enhance Public Communication Strategy and Quality of Life

7. ATTACHMENTS
· None
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Agenda Item
City Council
Item #: 3.6. 1/28/2025 File #: 24-0682
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Approval of plans and specifications for Well 29 Drilling Project, authorization to advertise for bids, and finding of California Environmental Quality Act exemption.

2. SUMMARY
Plans and specifications have been completed for Well 29 Drilling Project. The project is ready to be advertised for bids. The engineering cost estimate including 10% contingencies is $2,750,000.

3. RECOMMENDED ACTION

1. Approve the plans and specifications and authorize advertising for Bid No. 24-25.13, Well 29 Drilling Project.

2. Find the project Categorically Exempt (Classes 1, 2, and 3) from the California Environmental Quality Act (CEQA) per CEQA Guidelines Sections 15301, 15302 and 15303.

4. FISCAL IMPACT
The expense for this project is $2,750,000 and will be funded through Water Fund (600):
600.8011.56411.20312 Well 29 Construction

5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology Objective 5.1: Update Facility Condition Assessment

6. DISCUSSION AND BACKGROUND
The City Council previously approved advertisement for the Well 29 Drilling project on July 13, 2021, and received and opened bids on November 18, 2021. One bid was received and was considerably higher than the cost estimate. The bid was rejected, and the project is being re-advertised with a revised scope of work. The original scope of work included destruction of existing Well 8 and construction of off-site improvements including installation of new 24-inch storm drain and pavement restoration which have since been completed.

Well 29 will be located at the corner of Struck Avenue and Katella Avenue on the same site as the previous Well 8. Well 8 was removed from service in 2018 due to the Per and Polyfluoralkyl substances (PFAS) levels exceeding the regulatory limits and was destroyed in the Fall of 2023. Well 29 and an Ion Exchange (IX) treatment system will be constructed at this location and is expected to City of Orange Printed on 1/23/2025Page 1 of 2
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produce approximately 3,000 gallons per minute (gpm) in flow capacity.

The proposed Well 29 project will be constructed in two phases. Phase I will include drilling the well, and Phase II will consist of equipping the well and installing the treatment system. Well drilling phase is expected to begin in the Spring of 2025 and to be completed within 130 calendar days. Well equipping will begin in the Spring of 2026.

The Scope of Work for Phase I includes pilot hole drilling, installation of approximately 1,300 feet of 20-inch stainless steel casing and screen, installation of accessory tubing, gravel pack, sanitary seal, hydrogeology testing, well development, and disinfection. The drilling operations for the project will last approximately 30 days and require some 24-hour operational working periods. To mitigate potential noise possibly caused by the drilling operation, the contractor will install 24-foot-high sound attenuation walls around the project site for the duration of the project. Prior to the project starting, staff will conduct outreach to the neighborhood that could be affected by the construction. The cost estimate for Phase I of the project is $2,750,000.

Upon the completion of the well drilling phase, a separate staff report will be prepared to advertise Phase II of the project, consisting of the construction of all above ground piping, buildings, and pumping equipment, as well as the construction of the IX treatment system. The design and construction cost of the IX treatment system will be reimbursed by Orange County Water District (OCWD) via its PFAS Treatment Systems Program.

7. ENVIRONMENTAL REVIEW
On February 11, 2020, Orange City Council determined the proposed project is categorically exempt (Classes 1, 2, and 3) from the provisions of the California Environmental Quality Act (CEQA) under CEQA guidelines Section 15301, 15302 and 15303. CEQA Guidelines Section 15301 categorically exempts projects that involve the addition of safety or health protection devices in conjunction with existing facilities and involve negligible or no expansion of use. Section 15302 categorically exempts projects that consist of replacement or reconstruction of existing facilities where the facilities will be located on the same site as the facilities replaced and will have substantially the same purpose and capacity as the facilities replaced. Section 15303 categorically exempts projects that consist of the installation of small new equipment and facilities in small structures.

8. ATTACHMENTS
· Location Map
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Agenda Item
City Council
Item #: 3.6. 1/28/2025 File #: 24-0682
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Approval of plans and specifications for Well 29 Drilling Project, authorization to advertise for bids, and finding of CEQA exemption.

3. RECOMMENDED ACTION

1. Approve the plans and specifications and authorize advertising for Bid No. 24-25.13, Well 29 Drilling Project.

2. Find the project Categorically Exempt from the California Environmental Quality Act (CEQA) per CEQA Guidelines Sections 15301, 15302 and 15303.

4. FISCAL IMPACT
The expense for this project is $2,750,000 and will be funded through Water Fund (600):
600.8011.56411.20312 Well 29 Construction

5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology Objective 5.1: Update Facility Condition Assessment

Well 29 will be located at the corner of Struck Avenue and Katella Avenue on the same site as the previous Well 8. Well 8 was removed from service in 2018 due to the Per and Polyfluoralkyl substances (PFAS) levels exceeding the regulatory limits and was destroyed in the Fall of 2023. Well 29 and an Ion Exchange (IX) treatment system will be constructed at this location and is expected to City of Orange Printed on 1/23/2025Page 1 of 2
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produce approximately 3,000 gallons per minute (gpm) in flow capacity.

8. ATTACHMENTS
· Location Map
City of Orange Printed on 1/23/2025Page 2 of 2
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144

LOCATION MAP

NOT TO SCALE
WELL 29
1715 W. STRUCK AVE.

N
145
Agenda Item
City Council
Item #: 3.7. 1/28/2025 File #: 25-0023
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Approval of plans and specifications for Community Development Block Grant Fiscal Year 2024-2025 Americans with Disabilities Act Wheelchair Access Ramp Replacement, authorization to advertise for Bid No. 24-25.15, and finding of California Environmental Quality Act exemption.

2. SUMMARY
Plans and specifications have been completed, and the project is ready to be advertised for bids. The total estimated construction cost including 20% for contingencies and construction engineering is $100,000.

3. RECOMMENDED ACTION

1. Approve the plans and specifications and authorize advertising for Bid No. 24-25.15 (SP- 4295), Community Development Block Grant Fiscal Year 2024-2025 Americans with Disabilities Act Wheelchair Access Ramp Replacement.

2. Find that the proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) per State CEQA Guidelines 15301 (Class 1(c) - Existing Facilities).

4. FISCAL IMPACT
None.

5. STRATEGIC PLAN GOALS
Goal 5: Improve infrastructure, mobility, and technology

6. DISCUSSION AND BACKGROUND
The Federal Community Development Block Grant (CDBG) Program provides grant funds to enable eligible localities to construct public improvements in Low- and Moderate-Income Areas within their jurisdiction. Eligible activities include infrastructure upgrades such as Americans with Disabilities Act (ADA) wheelchair access ramp replacement.

This project will include the construction of approximately 10 ADA compliant wheelchair access ramps at various locations as shown on the location map. As part of the project, detectable warning surfaces (truncated domes) will be installed per the American with Disabilities Act Accessibility Guidelines (ADAAG) requirements.

The total estimated project cost is $100,000, including 15% for contingencies and construction City of Orange Printed on 1/23/2025Page 1 of 2
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The total estimated project cost is $100,000, including 15% for contingencies and construction engineering. At the time bids are received and actual bid prices are known, staff may request additional appropriation to award the contract.

Construction is scheduled to begin in April 2025 and is expected to be completed within 30 calendar days. Specifications and cost estimates are available for review in the Public Works Department.

7. ENVIRONMENTAL REVIEW
Categorical Exemption: The proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) per State CEQA Guidelines 15301 (Class 1(c) - Existing Facilities) because the project involves the repair and maintenance of existing facilities with no expansion of existing use. No public review is required.

8. ATTACHMENT
· Location Map
City of Orange Printed on 1/23/2025Page 2 of 2
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Agenda Item
City Council
Item #: 3.7. 1/28/2025 File #: 25-0023
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Approval of plans and specifications for Community Development Block Grant Fiscal Year 2024-2025 Americans with Disabilities Act Wheelchair Access Ramp Replacement, authorization to advertise for bids, and finding of California Environmental Quality Act exemption.

3. RECOMMENDED ACTION

1. Approve the plans and specifications and authorize advertising for Bid No. 24-25.15; SP-4295 Community Development Block Grant Fiscal Year 2024-2025 Americans with Disabilities Act Wheelchair Access Ramp Replacement.

2. Find that the proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) per State CEQA Guidelines 15301 (Class 1(c) - Existing Facilities).

4. FISCAL IMPACT
None.

5. STRATEGIC PLAN GOALS
Goal 5: Improve infrastructure, mobility, and technology

The total estimated project cost is $100,000, including 15% for contingencies and construction City of Orange Printed on 1/23/2025Page 1 of 2
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The total estimated project cost is $100,000, including 15% for contingencies and construction engineering. At the time bids are received and actual bid prices are known, staff may request additional appropriation to award the contract.

Construction is scheduled to begin in April 2025 and is expected to be completed within 30 calendar days. Specifications and cost estimates are available for review in the Public Works Department.

8. ATTACHMENT
· Location Map
City of Orange Printed on 1/23/2025Page 2 of 2
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149
Map data ©2024100 ft
Ramp Replacement Location
CDBG FY 2024-25 ADA Wheelchair Ramp Replacement
150
Agenda Item
City Council
Item #: 3.8. 1/28/2025 File #: 25-0024
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Approval of plans and specifications for Community Development Block Grant Fiscal Year 2024-2025 Pixley Neighborhood Street Rehabilitation; authorization to advertise for Bid No. 24-25.14 (SP-4293); and finding of California Environmental Quality Act exemption.

2. SUMMARY
Plans and specifications have been completed, and the project is ready to be advertised for bids. The total estimated construction cost including 15% for contingencies and construction engineering is $512,186.

3. RECOMMENDED ACTION

1. Approve the plans and specifications and authorize advertising for Bid No. 24-25.14, Community Development Block Grant Fiscal Year 2024-2025 Pixley Neighborhood Street Rehabilitation.

2. Find that the proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) per State CEQA Guidelines 15301 (Class 1(c) - Existing Facilities).

4. FISCAL IMPACT
None.

5. STRATEGIC PLAN GOALS
Goal 5: Improve infrastructure, mobility, and technology

6. DISCUSSION AND BACKGROUND
The Federal Community Development Block Grant (CDBG) Program provides grant funds to enable eligible localities to construct public improvements in Low- and Moderate-Income Areas within their jurisdiction. Eligible activities include infrastructure upgrades such as street rehabilitation. The street segments selected for street rehabilitation are:

1. Parker Street - Almond Avenue to Culver Avenue

2. Clark Street - Almond Avenue to Culver Avenue
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3. Pixley Street - Palmyra Avenue to Culver Avenue

4. Pixley Street - Palmyra Avenue to North End Cul-de-sac

5. Foley Place - Almond Avenue to South End Cul-de-sac

6. Marietta Avenue - Clark Street to East End Cul-de-sac

7. Washington Avenue - Clark Street to East End Cul-de-sac These streets were rated in the Citywide Pavement Management Program with an average Pavement Condition Index (PCI) of 58 (out of a maximum score of 100), which indicates the need for street rehabilitation. The scope of street rehabilitation includes localized removal and replacement of the existing pavement, asphalt concrete overlay, and adjustments of manholes and water valve covers to grade.

The total project cost estimate is $512,186, including 15% for contingencies and construction engineering. At the time bids are received and actual bid prices are known, staff may request additional appropriations as needed to award the contract.

Construction is scheduled to begin in April 2025 and is expected to be completed within 45 calendar days. Specifications and cost estimates are available for review in the Public Works Department.

8. ATTACHMENT
· Location Map
City of Orange Printed on 1/23/2025Page 2 of 2
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Agenda Item
City Council
Item #: 3.8. 1/28/2025 File #: 25-0024
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

3. RECOMMENDED ACTION

1. Approve the plans and specifications and authorize advertising for Bid No. 24-25.14, Community Development Block Grant Fiscal Year 2024-2025 Pixley Neighborhood Street Rehabilitation.

2. Find that the proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) per State CEQA Guidelines 15301 (Class 1(c) - Existing Facilities).

4. FISCAL IMPACT
None.

5. STRATEGIC PLAN GOALS
Goal 5: Improve infrastructure, mobility, and technology

6. DISCUSSION AND BACKGROUND
The Federal Community Development Block Grant (CDBG) Program provides grant funds to enable eligible localities to construct public improvements in Low- and Moderate-Income Areas within their jurisdiction. Eligible activities include infrastructure upgrades such as street rehabilitation. The street segments selected for street rehabilitation are:

1. Parker Street - Almond Avenue to Culver Avenue

2. Clark Street - Almond Avenue to Culver Avenue
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3. Pixley Street - Palmyra Avenue to Culver Avenue

4. Pixley Street - Palmyra Avenue to North End Cul-de-sac

5. Foley Place - Almond Avenue to South End Cul-de-sac

6. Marietta Avenue - Clark Street to East End Cul-de-sac

Construction is scheduled to begin in April 2025 and is expected to be completed within 45 calendar days. Specifications and cost estimates are available for review in the Public Works Department.

8. ATTACHMENT
· Location Map
City of Orange Printed on 1/23/2025Page 2 of 2
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J:\System\Operations\MapTemplates\Standard Templates\Map_Templates.aprx\Map Template - 8.5x11 Portrait 1/15/2025
Source: City of Orange (2024)
0 300150
Feet
.

Legend

CITY OF ORANGE
CDBG FY 24-25

PIXLEY NEIGHBORHOOD STREET REHABILITATION
Project Street Location
155
Agenda Item
City Council
Item #: 3.9. 1/28/2025 File #: 25-0034
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Notice of Completion and Acceptance for Annual Sewer Line Replacement/Maintenance Fiscal Year 2023-2024, Bid No. 23-24.35 (S-250).

2. SUMMARY
The City of Orange entered into a contract with CEM Construction, Inc. for the Annual Sewer Line Replacement/Maintenance Fiscal Year 2023-2024. The work has been completed to the satisfaction of the Public Works Department.

The project included the replacement of approximately 3,412 linear feet of existing 6” sewer main with 8” sewer main, the trenchless rehabilitation of 647 linear feet of 6” sewer main, and the reconnection of sewer laterals at various locations, and installed 703 linear feet of 8” polyvinyl chloride (PVC) storm drain pipe along Meadowridge Road and Westbridge Drive to address drainage issues from underground water run-off.

3. RECOMMENDED ACTION

1. Accept the Annual Sewer Line Replacement/Maintenance Fiscal Year 2023-2024 as complete.

2. Authorize City Clerk to file Notice of Completion with the Orange County Clerk-Recorder’s Office.

4. ATTACHMENT
· Notice of Completion and Acceptance
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Agenda Item
City Council
Item #: 3.9. 1/28/2025 File #: 25-0034
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Notice of Completion and Acceptance for Annual Sewer Line Replacement/Maintenance Fiscal Year 2023-2024, Bid No. 23-24.35 (S-250).

3. RECOMMENDED ACTION

1. Accept the Annual Sewer Line Replacement/Maintenance Fiscal Year 2023-2024 as complete.

2. Authorize City Clerk to file Notice of Completion with the Orange County Clerk-Recorder’s Office.

4. ATTACHMENT
· Notice of Completion and Acceptance
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RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:

City of Orange
300 East Chapman Avenue
Orange, California 92866
Attention: City Clerk
[Space above this line for Recorder’s use only.]

THIS DOCUMENT IS RECORDED AT THE

REQUEST AND FOR THE BENEFIT OF THE CITY

OF ORANGE AND IS EXEMPT FROM THE

PAYMENT OF A RECORDING FEE PURSUANT
TO GOVERNMENT CODE SECTIONS 6103 AND
27383.

NOTICE OF COMPLETION AND ACCEPTANCE
NOTICE IS HEREBY GIVEN that work on that certain public work and improvements known as “Annual Sewer Replacement / Maintenance FY 2023-2024 (Bid No. 23-24.35; S-250)” (herein referred to as the “Project”), for the owner, the City of Orange, a municipal corporation (herein referred to as the “City”), whose address is 300 E. Chapman Avenue, Orange, CA 92866, was completed and accepted by the City Council of the City of Orange on January 28, 2025 at a regular meeting of its members, at which a quorum was present and acting throughout. The Project is at various locations in the City of Orange, State of California. The contractor who performed (or caused to be performed) said public work and improvements were CEM Construction, a California corporation, with its principal office at 1412 Espanol Ave Montebello, State of California.

The name of the surety on the Labor and Material Bond for the Project is U.S. Specialty Insurance Company, Texas (Bond No. 1001181650) in the amount of $2,079,170.00.

DATED as of the 28th day of January 2025. CITY OF ORANGE, a municipal corporation By:

Daniel R. Slater, Mayor, City of Orange

STATE OF CALIFORNIA

COUNTY OF ORANGE
I, Daniel R. Slater, Mayor of the City of Orange, state that I have read the foregoing document know the contents thereof, and that the facts therein stated are true of my own knowledge. I hereby declare under penalty of perjury that the foregoing is true and correct.

DATED as of the 28th day of January 2025 at Orange, California.

Daniel R. Slater, Mayor, City of Orange
I, Pamela Coleman, City Clerk for the City of Orange, hereby attest that Daniel R. Slater is known to me to be the Mayor of the City of Orange and known to me to be the person who executed the within instrument on behalf of said municipal corporation and acknowledged to me that the City of Orange executed the same.

Pamela Coleman, City Clerk, City of Orange
158
Agenda Item
City Council
Item #: 3.10. 1/28/2025 File #: 25-0039
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Pamela Coleman, City Clerk/City Clerk Services Director

1. SUBJECT
Second Reading and adoption of an Ordinance of the City of Orange amending Chapter 8.13 of the Orange Municipal Code adopting rules and regulations regarding the sale, possession, and discharge of Safe and Sane Fireworks and amending sections of Ordinance No. 07-22 of the Orange City Fire Code relating to Safe and Sane Fireworks. Ordinance No. 01-25.

2. SUMMARY
The Introduction and First Reading of the above-entitled Ordinance was approved at a Regular Council Meeting on January 14, 2025, with non-material changes made to Section 8.13.090, Subsection F regarding the time and date when unsold Safe and Sane Fireworks must be transported back to the Fireworks Wholesaler. The City Council also directed staff to implement signage and notification measures regarding the Safe and Sane Fireworks program as well as developing an aftermath report scheduled for the second City Council meeting in August. Both directives will be administered under Sections 8.13.030, 8.13.110, and 8.13.150 of Ordinance No. 01-

25. The Ordinance is now presented for Second Reading by title only, and adoption.

Vote at First Reading: AYES: Bilodeau, Dumitru, Tavoularis, Gyllenhammer, Slater
NOES: Barrios and Gutierrez
ABSENT: None

3. RECOMMENDED ACTION
Adopt Ordinance No. 01-25 as amended at the January 14, 2025, City Council meeting.

4. ATTACHMENTS
· Ordinance No. 01-25 (Clean)
· Ordinance No. 01-25 (Redlined)
City of Orange Printed on 1/23/2025Page 1 of 1
powered by Legistar™
159
Agenda Item
City Council
Item #: 3.10. 1/28/2025 File #: 25-0039
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Pamela Coleman, City Clerk/City Clerk Services Director

25. The Ordinance is now presented for Second Reading by title only, and adoption.

Vote at First Reading: AYES: Bilodeau, Dumitru, Tavoularis, Gyllenhammer, Slater
NOES: Barrios and Gutierrez
ABSENT: None

3. RECOMMENDED ACTION
Adopt Ordinance No. 01-25 as amended on January 14, 2025.

4. ATTACHMENTS
· Ordinance No. 01-25 (Clean)
· Ordinance No. 01-25 (Redlined)
City of Orange Printed on 1/23/2025Page 1 of 1
powered by Legistar™
160
ORDINANCE NO. 01-25

AN ORDINANCE OF THE CITY OF ORANGE
AMENDING CHAPTER 8. 13 OF THE ORANGE

MUNICIPAL CODE ADOPTING RULES AND

REGULATIONS REGARDING THE SALE,

POSSESSION, AND DISCHARGE OF SAFE AND

SANE FIREWORKS AND AMENDING SECTIONS OF
ORDINANCE 07 -22 OF THE ORANGE CITY FIRE

CODE RELATING TO SAFE AND SANE FIREWORKS

WHEREAS, the Orange City Council adopted Resolution 11583 on December 10, 2024, certifying the results of the November 5, 2024, General Municipal Election; and

WHEREAS, Measure AA was placed on the November 5, 2024, General Municipal Election ballot so Orange voters may consider amending the Orange Municipal Code so as to permit the sale, possession, and use of Safe and Sane Fireworks; and

WHEREAS, Measure AA was approved by Orange voters with a final vote of 61.18% in favor and 38.82% not in favor; and

WHEREAS, Ordinance No. 10-24 requires the City Council to adopt a resolution or ordinance prescribing reasonable rules and regulations to effectuate a Safe and Sane Fireworks program in the City of Orange.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ORANGE DOES HEREBY ORDAIN AS FOLLOWS:

SECTION I:

Chapter 8.13 and Sections of the City of Orange Fire Code of Ordinance 07-22 are repealed and replaced as follows:

Chapter 8.13 FIREWORKS

8.13.010. Fireworks prohibited except as authorized herein

It is unlawful for any person to possess, store, to offer for sale, expose to sale, sell at retail, or use or explode any fireworks, except as provided herein. The sale, possession and discharge of “safe and sane” fireworks for private display shall be permitted within the City, in accordance with rules and regulations adopted by ordinance or resolution, relating to the following: who may sell such fireworks; the limited dates and times when such fireworks may be sold and discharged; the manner, location, and any required permits for the sale, storage, posse ssion, discharge and/or disposal of such fireworks.

161
2 For purposes of this Chapter, “safe and sane” shall include those fireworks bearing the seal of the State Fire Marshal and that are “safe and sane fireworks” with the provisions of California Health and Safety Code Section 12529, or any successor provision thereto, and/or any other relevant provisions of State Law relevant thereto (i.e. California Code of Regulations and State Fire Marshal Regulations or Guidelines.)

Notwithstanding the above, the Fire Chief shall have the power to adopt reasonable rules and regulations for the granting of permits for supervised public displays of fireworks by a jurisdiction, association, or other organizations. Every such use or displ ay shall be handled by a competent operator approved by the Fire Chief and shall be such character and so located, discharged, or fired so as, in the opinion of the Fire Chief, after proper investigation, not to be hazardous to property or endanger any person.

8.13.020. Definitions.

The following words and phrases, as used in this Chapter, are defined as follows:

"City Manager" means the City Manager or his or her designee.

"Dangerous Fireworks" means "Dangerous Fireworks" as defined in Health and Safety Code Sections 12505 and 12561 and the relevant Sections of Title 19, Code of Regulations, Division 1, Chapter 6 as may be amended.

"Fire Chief " means the Fire Chief or his or her designee.

"Fireworks Stand" means any building, counter, or other structure of a temporary nature used in the sale, offering for sale or display for sale of Safe and Sane Fireworks.

"Fireworks Wholesaler" means any person, other than an importer, exporter or manufacturer selling directly to wholesalers, who sells fireworks to a retailer or any other person for resale.

"Permit" means a certificate issued by the Fire Chief that allows a Qualified Organization chosen by way of a lottery to sell Safe and Sane Fireworks for the dates and times listed on the Permit. Issuance of a Permit does not confer to Permittee ANY PROPERTY RIGHT and the City may at its sole discretion, without notice or opportunity for hearing, revoke the Permit.

"Permit Application ” means a form provided by the City used to determine eligibility to participate in the Safe and Sane Fireworks lottery.

"Permittee" means a Qualified Organization that has received a Permit to sell Safe and Sane Fireworks.

"Public Display of Fireworks" means any event where the public is admitted or allowed to view the display or discharge of Safe and Sane Fireworks including private, theatrical or civic performances.

"Qualified Organization" means any nonprofit including but not limited to 501(c) (3) or other charity as defined by Federal or State law, or a group which is an integral part of or recognized 162
3 by a nonprofit or charity and in existence for at least one year prior to submitting a Permit Application or an elementary, junior high and/or high school and/or school district and recognized affiliates or public and/or private community college, college and/or university that serves, in whole or in part, the residents of the City and is located within the boundaries of the City. An organization either administratively or criminally guilty of violating any local, State or Federal law or that had a Permit revoked within 24 calendar months prior to the organization’s submittal of a Permit Application shall not be a Qualified Organization.

"Safe and Sane Fireworks" means Safe and Sane Fireworks as defined in Health and Safety Code Sections 12529 and 12562 and Title 19, Code of Regulations, Division 1, Chapter 6 as may be amended.

8.13.030. Administrative Regulations.

Unless specifically provided for in the Orange Municipal Code, the City Manager may adopt reasonable administrative regulations to further define processes and administration of this Chapter.

8.13.040. General Prohibition of Possession, Sale or Use of Fireworks.

Except as provided in this Chapter, no person shall possess, sell, use, display, or discharge any fireworks, including, but not limited to, any Dangerous Fireworks, altered Safe and Sane Fireworks, or other combustible device or explosive substance or any kind of fireworks by another name.

8.13.050. Safe and Sane Fireworks.

It shall be unlawful to possess, sell, display or discharge within the City those fireworks that are defined and classified as Safe and Sane Fireworks except as provided in this Chapter.

8.13.060. Exception—Public Displays and Theatrical Performances.

Notwithstanding any other provisions of this Chapter, the Fire Chief or his or her designee may at his or her sole discretion grant permits for public displays or theatrical performances of fireworks in accordance with the adopted Fire Code.

8.13.070. Safe and Sane Fireworks Sales—Permits Required.

It shall be unlawful to sell Safe and Sane Fireworks within the City without having first applied for and received a Permit.

8.14.080. Sale of Safe and Sane Fireworks—Application Process, Lottery, and Number of Permits.

The number of Permits as well as t he application and lottery process to receive a Permit for the sale of Safe and Sane Fireworks shall be done in accordance with the procedure s, rules, and regulations adopted by resolution of the City Council.
163
4 8.13.090. Safe and Sane Fireworks—Operation of Fireworks Stand.

A. No person shall knowingly sell fireworks to any person under the age of 18 years old.

B. It shall be illegal to sell fireworks except between noon and 10:00 p.m. on July 1st, 2nd and 3rd and between 10:00 a.m. and 9:00 p.m. on July 4th.

C. No person under the age of 18 years old shall sell or participate in the sale of Safe and Sane Fireworks.

D. No person shall be paid any consideration by the Permittee or any Fireworks Wholesaler of Safe and Sane Fireworks for selling or otherwise participating in the sale of Safe and Sane Fireworks. This shall not apply to licensed security personnel during sale or non -sale hours and to the party authorizing the location of the Fireworks Stand on its property. The Fire Chief or his or her designee may revoke the fireworks storage permit and/or local business permit of any Fireworks Wholesaler violating the terms of this section.

E. Safe and Sane Fireworks must remain at the location listed on the Permit unless written approval to relocate is obtained from the Fire Chief or designee.

F. Unsold Safe and Sane Fireworks shall be transported back to the Fireworks Wholesaler, outside of the City, in compliance with Department of Transportation regulations for transporting fireworks after 5:00 p.m. on July 5th.

8.13.100. Safe and Sane Fireworks—Permits.

Permittees shall apply for and obtain all City permits including but not limited to temporary event, electrical, and fire permits.

8.13.110. Safe and Sane Fireworks—Temporary Fireworks Stand.

A. Retail sales of Safe and Sane Fireworks are only permitted in Fireworks Stands; retail sales from any other building or structure are prohibited. Fireworks Stands must comply with NFPA 1124 Code for the Manufacture, Transportation, Storage, and Retail Sales of Fireworks and Pyrotechnic Articles, current edition of the California Fire Code, the California Code of Regulations, Title 19, Division 1, Chapter 10.

B. The Fire Chief or his or her designee may create additional rules and regulations for the operation of Fireworks Stands. A copy of any such rules and regulations shall be posted in a prominent place in each Fireworks Stand. Failure to comply with the rules and regulations shall be grounds for the immediate revocation of any Permit granted under this Chapter.

8.13.120. Safe and Sane Fireworks—Revocation of Permit.

The Fire Chief or his or her designee may revoke, immediately and without notice or hearing, the Permit of any Permittee who violates Federal, State or City laws. Any Permittee whose Permit has been revoked shall be ineligible to participate in the lottery for two years from the date of revocation.
164
5 8.13.130. Safe and Sane Fireworks—Limitation on Places and Hours of Discharge and Sale of Safe and Sane Fireworks.

A. It shall be unlawful for any person and Permittee to sell, ignite, discharge, project or otherwise use any Safe and Sane Fireworks, or allow the ignition, discharge or projection thereof in any area located east of Hewes Street within the City's jurisdictional boundaries and any area located east of Cannon Street north of Santiago Canyon Road within the City's jurisdictional boundaries B. It shall be unlawful for any person to ignite, discharge, project or otherwise use any Safe and Sane Fireworks, or allow the ignition, discharge or projection thereof, except on July 4th of each year between the hours of noon and 10:00 p.m.

C. It shall be unlawful for any person to ignite, discharge, project or otherwise use any Safe and Sane Fireworks, or allow the ignition, discharge or projection thereof, upon or over or onto the property of another without his or her consent or to ignite, discharge, project or otherwise use any Safe and Sane Fireworks within 10 feet of any residence, dwelling or other structure.

D. It is unlawful for any person, firm or corporation to ignite, discharge, permit or otherwise use any fireworks, including Safe and Sane Fireworks, within the following areas of the City:

1. Any public property, including, but not limited to public streets, highways, sidewalks, alleys, parks or other publicly owned property , buildings or facilities; except for residential sidewalks, alleys and streets;

2. Any property within a commercial district of the City as defined by the Orange Zoning and Subdivision Code, except for any nonconforming residential use within such district used for residential purposes as of the effective date of the ordinance codified in this Chapter.

3. Any property within an industrial/manufacturing district of the City as defined by the Orange Zoning and Subdivision Code, except for any nonconforming residential use within such district used for residential purposes as of the effective date of the ordinance codified in this section.

E. Fireworks shall not be ignited, discharged, projected or otherwise used within 300 feet of a Fireworks Stand.

F. It is unlawful for any person to store, sell or discharge any type of fireworks in or within 100 feet of a location where gasoline or any other flammable liquid is stored or dispensed.

8.13.140. Seizure of Fireworks.

The Fire Chief or his or her designee may seize, take, remove or cause to be removed, at the expense of the Permittee, Fireworks Wholesaler, or any person, whichever is applicable, all stock of fireworks offered or exposed for sale, stored or held in violation of this Chapter.

165
6 8.13.150. Fireworks Wholesaler Public Education Plan.

Each Fireworks Wholesaler who is supplying a Permittee Safe and Sane Fireworks shall annually submit a public education plan to the Fire Department no later than 5:00 p.m. on June 1st of each year. The components of the public education plan shall be approved by the Fire Chief or his or her designee each year.

8.13.160. Fees.

By resolution, the City Council will establish fees for costs incurred by the City in implementing this Chapter.

8.13.170. Miscellaneous.

This Chapter is not the exclusive regulation for fireworks within the City of Orange and does not supersede existing Federal, State or City statutes, regulations and ordinances.

Chapter 15.32 CITY OF ORANGE FIRE CODE

15.32.020 Amendments to the City of Orange Fire Code as adopted by Ordinance 07-22

105.5.56 Safe and Sane fireworks sales. [Added] An operational permit is required to operate a temporary fireworks stand in accordance with Chapter 8.13.

5601.2.2 Sale and retail display or use. [Amended] Persons shall not construct a retail display nor offer for sale explosives, explosive materials or fireworks on highways, sidewalks, public property or in Group A or E occupancies. The storage, use, sale possession, and handling of fireworks 1.4G (commonly referred to as Safe and Sane) is permitted under Chapter 8.13 of the Orange Municipal Code.

5601.2.2.1 Permits. [Added] A permit shall be required as set forth in Sections 105.5.56.

SECTION II:

Neither the adoption of this ordinance nor the amendment hereby of any other ordinance of this City shall in any manner affect the prosecution for violations of ordinances, which violations were committed prior to the effective date hereof, nor to be construed as a waiver of any licen se or penalty or the penal provisions applicable to any violation thereof. The provisions of this ordinance, insofar as they are substantially the same as ordinance provisions previously adopted by the City related to the same subject matter, shall be con structed as restatements and continuations, and not as new enactments.

SECTION III:

References to Prior Code – Unless superseded and expressly repealed, references in City forms, documents and regulations to the chapters and sections of former adopted City of Orange Ordinances shall be construed to apply to the corresponding provisions. Ordinances in conflict herewith are hereby superseded and expressly repealed.
166
7 SECTION IV:

If any section, subdivision, paragraph, sentence, clause or phrase of this Ordinance is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance, and each section, subdivision, paragraph, sentence, clause and phrase thereof, irrespective of the fact that any one (or more) section, subdivision, paragraph, sentence, clause or phrase had been declared invalid or unconstitutional.

SECTION V:

The City Clerk is hereby directed to certify the adoption of th is Ordinance and cause the same to be published as required by law. This Ordinance shall take effect thirty (30) days from and after the date of its final passage.

ADOPTED this ____ day of ___________________, 2025.

Daniel R. Slater, Mayor, City of Orange

ATTEST:

Pamela Coleman, City Clerk, City of Orange

APPROVED AS TO FORM:

Mike Vigliotta, City Attorney, City of Orange

167
8 STATE OF CALIFORNIA )

COUNTY OF ORANGE )

CITY OF ORANGE )

I, PAMELA COLEMAN, City Clerk of the City of Orange, California, do hereby certify that the foregoing Ordinance was introduced at the regular meeting of the City Council held on the ___ day of _____________, 2025, and thereafter at the regular meeting of said City Council duly held on the ___ day of ____________, 20 25 was duly passed and adopted by the following vote, to wit:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

Pamela Coleman, City Clerk, City of Orange

168
ORDINANCE NO. 01-25

AN ORDINANCE OF THE CITY OF ORANGE
AMENDING CHAPTER 8. 13 OF THE ORANGE

MUNICIPAL CODE ADOPTING RULES AND

REGULATIONS REGARDING THE SALE,

POSSESSION, AND DISCHARGE OF SAFE AND

SANE FIREWORKS AND AMENDING SECTIONS OF
ORDINANCE 07 -22 OF THE ORANGE CITY FIRE

CODE RELATING TO SAFE AND SANE FIREWORKS

WHEREAS, the Orange City Council adopted Resolution 11583 on December 10, 2024, certifying the results of the November 5, 2024, General Municipal Election; and

WHEREAS, Measure AA was approved by Orange voters with a final vote of 61.18% in favor and 38.82% not in favor; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ORANGE DOES HEREBY ORDAIN AS FOLLOWS:

SECTION I:

Chapter 8.13 and Sections of the City of Orange Fire Code of Ordinance 07-22 are repealed and replaced as follows:

Chapter 8.13 FIREWORKS

8.13.010. Fireworks prohibited except as authorized herein

It is unlawful for any person to possess, store, to offer for sale, expose to sale, sell at retail, or use or explode any fireworks, except as provided herein. The sale, possession and discharge of “safe and sane” fireworks for private display shall be permitted within the City, in accordance with rules and regulations adopted by ordinance or resolution, relating to the following: who may sell such fireworks; the limited dates and times when such fireworks may be sold and discharged; the manner, location, and any required permits for the sale, storage, possession, discharge and/or disposal of such fireworks.

169
2 For purposes of this Chapter, “safe and sane” shall include those fireworks bearing the seal of the State Fire Marshal and that are “safe and sane fireworks” with the provisions of California Health and Safety Code Section 12529, or any successor provision thereto, and/or any other relevant provisions of State Law relevant thereto (i.e. California Code of Regulations and State Fire Marshal Regulations or Guidelines.)

8.13.020. Definitions.

The following words and phrases, as used in this Chapter, are defined as follows:

"City Manager" means the City Manager or his or her designee.

"Fire Chief " means the Fire Chief or his or her designee.

"Fireworks Stand" means any building, counter, or other structure of a temporary nature used in the sale, offering for sale or display for sale of Safe and Sane Fireworks.

"Fireworks Wholesaler" means any person, other than an importer, exporter or manufacturer selling directly to wholesalers, who sells fireworks to a retailer or any other person for resale.

"Permit Application ” means a form provided by the City used to determine eligibility to participate in the Safe and Sane Fireworks lottery.

"Permittee" means a Qualified Organization that has received a Permit to sell Safe and Sane Fireworks.

"Public Display of Fireworks" means any event where the public is admitted or allowed to view the display or discharge of Safe and Sane Fireworks including private, theatrical or civic performances.

"Qualified Organization" means any nonprofit including but not limited to 501(c) (3) or other charity as defined by Federal or State law, or a group which is an integral part of or recognized 170
3 by a nonprofit or charity and in existence for at least one year prior to submitting a Permit Application or an elementary, junior high and/or high school and/or school district and recognized affiliates or public and/or private community college, college and/or university that serves, in whole or in part, the residents of the City and is located within the boundaries of the City. An organization either administratively or criminally guilty of violating any local, State or Federal law or that had a Permit revoked within 24 calendar months prior to the organization’s submittal of a Permit Application shall not be a Qualified Organization.

"Safe and Sane Fireworks" means Safe and Sane Fireworks as defined in Health and Safety Code Sections 12529 and 12562 and Title 19, Code of Regulations, Division 1, Chapter 6 as may be amended.

8.13.030. Administrative Regulations.

Unless specifically provided for in the Orange Municipal Code, the City Manager may adopt reasonable administrative regulations to further define processes and administration of this Chapter.

8.13.040. General Prohibition of Possession, Sale or Use of Fireworks.

8.13.050. Safe and Sane Fireworks.

It shall be unlawful to possess, sell, display or discharge within the City those fireworks that are defined and classified as Safe and Sane Fireworks except as provided in this Chapter.

8.13.060. Exception—Public Displays and Theatrical Performances.

8.13.070. Safe and Sane Fireworks Sales—Permits Required.

It shall be unlawful to sell Safe and Sane Fireworks within the City without having first applied for and received a Permit.

8.14.080. Sale of Safe and Sane Fireworks—Application Process, Lottery, and Number of Permits.

The number of Permits as well as t he application and lottery process to receive a Permit for the sale of Safe and Sane Fireworks shall be done in accordance with the procedure s, rules, and regulations adopted by resolution of the City Council.
171
4 8.13.090. Safe and Sane Fireworks—Operation of Fireworks Stand.

A. No person shall knowingly sell fireworks to any person under the age of 18 years old.

B. It shall be illegal to sell fireworks except between noon and 10:00 p.m. on July 1st, 2nd and 3rd and between 10:00 a.m. and 9:00 p.m. on July 4th.

C. No person under the age of 18 years old shall sell or participate in the sale of Safe and Sane Fireworks.

E. Safe and Sane Fireworks must remain at the location listed on the Permit unless written approval to relocate is obtained from the Fire Chief or designee.

8.13.100. Safe and Sane Fireworks—Permits.

Permittees shall apply for and obtain all City permits including but not limited to temporary event, electrical, and fire permits.

8.13.110. Safe and Sane Fireworks—Temporary Fireworks Stand.

8.13.120. Safe and Sane Fireworks—Revocation of Permit.

The Fire Chief or his or her designee may revoke, immediately and without notice or hearing, the Permit of any Permittee who violates Federal, State or City laws. Any Permittee whose Permit has been revoked shall be ineligible to participate in the lottery for two years from the date of revocation.
172
5 8.13.130. Safe and Sane Fireworks—Limitation on Places and Hours of Discharge and Sale of Safe and Sane Fireworks.

D. It is unlawful for any person, firm or corporation to ignite, discharge, permit or otherwise use any fireworks, including Safe and Sane Fireworks, within the following areas of the City:

E. Fireworks shall not be ignited, discharged, projected or otherwise used within 300 feet of a Fireworks Stand.

F. It is unlawful for any person to store, sell or discharge any type of fireworks in or within 100 feet of a location where gasoline or any other flammable liquid is stored or dispensed.

8.13.140. Seizure of Fireworks.

173
6 8.13.150. Fireworks Wholesaler Public Education Plan.

8.13.160. Fees.

By resolution, the City Council will establish fees for costs incurred by the City in implementing this Chapter.

8.13.170. Miscellaneous.

This Chapter is not the exclusive regulation for fireworks within the City of Orange and does not supersede existing Federal, State or City statutes, regulations and ordinances.

Chapter 15.32 CITY OF ORANGE FIRE CODE

15.32.020 Amendments to the City of Orange Fire Code as adopted by Ordinance 07-22

105.5.56 Safe and Sane fireworks sales. [Added] An operational permit is required to operate a temporary fireworks stand in accordance with Chapter 8.13.

5601.2.2.1 Permits. [Added] A permit shall be required as set forth in Sections 105.5.56.

SECTION II:

SECTION III:

SECTION V:

ADOPTED this ____ day of ___________________, 2025.

Daniel R. Slater, Mayor, City of Orange

ATTEST:

Pamela Coleman, City Clerk, City of Orange

APPROVED AS TO FORM:

Mike Vigliotta, City Attorney, City of Orange

175
8 STATE OF CALIFORNIA )

COUNTY OF ORANGE )

CITY OF ORANGE )

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

Pamela Coleman, City Clerk, City of Orange

176
Agenda Item
City Council
Item #: 3.11. 1/28/2025 File #: 25-0013
TO: Honorable Mayor and Members of the City Council
FROM: Tom Kisela, City Manager

1. SUBJECT
Authorize purchase of one Storage Area Network and related support services for the Police Department datacenter from Sidepath, Inc.

2. SUMMARY
The Storage Area Network at the Police Department datacenter has reached its end of life and the equipment needs to be replaced. The replacement SAN, and accompanying five-year service plan, will provide significantly enhanced performance and additional capacity for the Police Department datacenter.

3. RECOMMENDED ACTION
Approve the purchase of Storage Area Network and the accompanying five-year service plan for the Police Department datacenter from Sidepath, Inc., for $302,748.97.

4. FISCAL IMPACT
The expense for this purchase is $302,748.97 and will be funded through Computer Replacement (790):
790.1601.56033.20510 Computer Equipment-SAN Replacement

5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology

6. DISCUSSION AND BACKGROUND
The City utilizes Storage Area Network (SAN) equipment in its Civic Center, Police Department, and Traffic Operations locations. Each of the SANs has a five-year useful life, expiring in various years, with an accompanying service plan, and the equipment is designated to act as a primary or backup system, to maximize data resiliency and protection.

Sidepath has provided pricing via a City approved cooperative agreement (NASPO# 23026, State Addendum #7-23-70-55-01).

The new SAN will provide significantly improved performance and includes five years of continued support.

7. ATTACHMENT
· Price quote from Sidepath, Inc.

City of Orange Printed on 1/23/2025Page 1 of 1
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Agenda Item
City Council
Item #: 3.11. 1/28/2025 File #: 25-0013
TO: Honorable Mayor and Members of the City Council
FROM: Tom Kisela, City Manager

1. SUBJECT
Authorize purchase of one Storage Area Network and related support services for the Police Department datacenter from Sidepath, Inc.

3. RECOMMENDED ACTION
Approve the purchase of Storage Area Network and the accompanying five-year service plan for the Police Department datacenter from Sidepath, Inc., for $302,748.97.

4. FISCAL IMPACT
The expense for this purchase is $302,748.97 and will be funded through Computer Replacement (790):
790.1601.56033.20510 Computer Equipment-SAN Replacement

5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology

Sidepath has provided pricing via a City approved cooperative agreement (NASPO# 23026, State Addendum #7-23-70-55-01).

The new SAN will provide significantly improved performance and includes five years of continued support.

7. ATTACHMENT
· Price quote from Sidepath, Inc.

City of Orange Printed on 1/23/2025Page 1 of 1
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178
Quotation
Date:12/19/2422892 Mill Creek DriveLaguna Hills, CA 92653 Quotation #:SIDQ51819Phone (949)748-8700; Fax (949)748-8706www.sidepath.com Valid Until:01/18/25Prepared By:Chaz SteenProject ID:SIDPROJECT48607 Ship To:Bill To:City of Orange City of OrangeSteven Scardina Attn:Steven ScardinaAttn:300 E. Chapman AvenueOrange, CA 92866 637 W. StruckOrange, CA 92867Phone:(714) 744-2283 Phone:(714) 744-2283Email:[email protected] Email:[email protected] Qty Item Code Description Unit Price Ext. PriceNASPO# 23026 | State Addendum #7-23-70-55-01PD ReplacementPowerStore 1200T 1 210-BCZJ PowerStore 1200T Dell Customer Racked 1 370-AEZP 384GB Appliance DIMM 192GB Per Node 1 400-BOBK PowerStore NVRAM FIPS QTY 2 1 528-BTZK PowerStore Base SW 1 406-BBON 10GBASE-T 4 PORT CARD PAIR 1 450-BBBJ 1800 WATT POWER SUPPLY PAIR L9 1 343-BBTN PowerStore Base Enclosure Install Kit 1 379-BDPD ISG Product (info) 1 876-3332 Dell Hardware Limited Warranty 1 876-3716 Prosupport Plus Mission Critical 4-Hour 7x24 Onsite Service withEmergency Dispatch 3 Years 1 876-3754 Prosupport Plus Mission Critical 4-Hour 7x24 Onsite Service withEmergency Dispatch 2 Years Extended 1 876-3808 Prosupport Plus Mission Critical 7x24 Technical Support andAssistance 5 Years 1 951-2015 Thank you for choosing Dell ProSupport Plus. For tech support,visit //www.dell.com/contactdell 1 975-3461 Dell Limited Hardware Warranty Extended Year(s) 1 825-8623 Certified Deployment Partner T1 or Distributors 19 400-BGGM P1 25X2.5 NVME SED SSD 3.84TB 1 565-BBJS 32GB FC 4 PORT IO MODULE PAIR 19 828-4829 ProSupport Plus: Mission Critical 4-Hour 7x24 On-Site LowCapacity SSD Add-On, 5 Years 1 210-ATXO AppSync for PowerStore 1 825-8624 Certified Deployment Partner T2 If you have any questions regarding this quotation, please contact:Chaz Steen | (405)535-9856 | [email protected] document is proprietary and confidential and is intended solely for the recipient. No part of this document may be disclosed in any manner to a third party who is not affiliated with the recipient. Page 1 of 3Sidepath -City of Orange Storage v2 179 Qty Item Code Description Unit Price Ext. Price 1 828-5768 ProSupport for AppSync Starter Pack Software Support Contract5 Years 1 528-BYHF AppSync Str Pk for PowerStore=CB 1 828-5724 ProSupport for AppSync Starter Pack Software SupportMaintenance 5 Years $207,400.78 SubTotalDrives for Civic PS 1000PowerStore Drives 1 210-ASTY PowerStore Upgrades 1 379-BDPD ISG Product (info) 1 379-BDUV Upgrade Order 1 876-3954 Dell Hardware Limited Warranty 1 881-3200 Prosupport Plus Mission Critical 4-Hour 7x24 Onsite Service withEmergency Dispatch 2 Years 1 881-3206 Prosupport Plus Mission Critical 7x24 Technical Support andAssistance 2 Years 1 951-2015 Thank you for choosing Dell ProSupport Plus. For tech support,visit //www.dell.com/contactdell 1 825-8623 Certified Deployment Partner T1 or Distributors 6 400-BRYN P1 NVME SED NON-FIPS SSD 3.84TB UPG 6 839-7128 ProSupport Plus: Mission Critical 4-Hour 7x24 On-Site LowCapacity SSD Add-On, 2 Years $51,372.74 SubTotalProfessional Services 1 $22,200.00 $22,200.00SID-PS-PWRST-IMP-BAS Powerstore ImplementationSidepath implementation service provides a base levelinstallation of one (1) new storage appliance. This serviceincludes integration with supported existing storage networkswitches and up to five (5) supported existing servers, along withthe various features to include replication with existing CivicPowerstore.Migration of approximately 40TB of data via Stoage vMotionfrom existing SC9000 to new Powerstore.Decommission of SC9000 excluding physical removal from siteand data destruction. $22,200.00 SubTotalPayment Terms from Ship Date: Net 30Pricing does not include Sales Tax or Shipping/Handling unless specifically stated in quote. Product Total $280,973.52CA Shipments: CA Electronic Waste Recycling (eWaste) Fee will apply to monitors, laptops or tablets. Taxes $21,775.45Shipping $0.00Grand Total $302,748.97 If you have any questions regarding this quotation, please contact:Chaz Steen | (405)535-9856 | [email protected] document is proprietary and confidential and is intended solely for the recipient. No part of this document may be disclosed in any manner to a third party who is not affiliated with the recipient. Page 2 of 3Sidepath -City of Orange Storage v2 180 Unless you have a separate written agreement that specifically applies to this order, your order will be subject to and governed by Sidepath's Purchasing Terms and Conditions,which are located at: www.sidepath.com/terms. The Purchasing Terms and Conditions are incorporated herein by reference and available in hard copy upon your request.Note: Sidepath will collect sales tax for orders shipped to these six states: AZ, CA, MA, NV, TX and WA. For orders shipped outside of these six states, it will be the customer'sresponsibility to report the tax as Sales & Use Tax.Please contact me if I can be of further assistance.

THANK YOU FOR YOUR BUSINESS!
Accepted by:_________________________________ Title:_______________________________ Date:___________ PO:_______________________ If you have any questions regarding this quotation, please contact:Chaz Steen | (405)535-9856 | [email protected] document is proprietary and confidential and is intended solely for the recipient. No part of this document may be disclosed in any manner to a third party who is not affiliated with the recipient. Page 3 of 3Sidepath -City of Orange Storage v2 181 Agenda Item
City Council
Item #: 3.12. 1/28/2025 File #: 25-0018
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Authorize the purchase of two 2024 BMW R1250RT-P motorcycles for the Police Department from Irv Seaver BMW utilizing the City of Santa Ana's piggyback contract provision, and the purchase of a 2025 Ford F550 valve truck for the Public Works Department utilizing a Cooperative Purchasing Agreement.

2. SUMMARY
Purchase of two 2024 BMW R1250RT-P motorcycles for the Police Department from Irv Seaver BMW utilizing the City of Santa Ana's piggyback contract provision; and purchase of one Ford F550 valve truck for the Public Works Department from National Auto Fleet Group utilizing the Cooperative Purchase Agreement. The City Council has previously approved the Cooperative Purchasing Agreement as the standard for vehicle procurement.

3. RECOMMENDED ACTION

1. Approve the purchase of two 2024 BMW R1250RT-P Motorcycles from Irv Seaver Motorcycles, utilizing the City of Santa Ana piggyback contract, IFB No. 23-148, in the amount of $60,676.

2. Approve the purchase of one 2025 Ford F550 valve truck from National Auto Fleet Group, utilizing the Cooperative Purchase Agreement through Sourcewell Contract No. 091521-NAF, in the amount of $185,069.

4. FISCAL IMPACT
The expense for this purchase is $245,745 and will be funded through Vehicle Replacement Fund (720):
720.5023.55212.19999 Motor Vehicle Replacements

5. STRATEGIC PLAN GOALS
Goal 1: Maintain Strong Emergency and Safety Services
Goal 5: Improve Infrastructure, Mobility, and Technology

6. DISCUSSION AND BACKGROUND
Staff has recognized the necessity of replacing two police motorcycles. Additionally, staff has determined that one of the City’sfleet vehicles, a 2000 Ford F450, is beyond its useful life and needs City of Orange Printed on 1/23/2025Page 1 of 3
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replacement. These vehicle replacements have been accounted for in the approved budget.

Motorcycles
Staff will utilize a piggyback competitive bid from the City of Santa Ana's contract to achieve cost savings while complying with competitive bidding requirements.

In 2020, Irv Seaver submitted the lowest bid for the 2021 BMW R1250RT-P motorcycles and has maintained the pricing of $28,685 for the past four years. However, due to the introduction of new nondelegable features on the 2024 model, it became necessary to solicit fresh bids.

Staff worked with Irv Seaver to secure the lowest competitive bid for the 2024 BMW motorcycles via the City of Santa Ana piggyback contract, which awarded IFB No. 23-148 to Irv Seaver BMW. This agreement includes a piggyback clause that permits other public agencies to procure under the same terms.

The updated 2024 models feature nondelegable enhancements designed to improve safety and operational efficiency, such as adaptive headlights and keyless rides. These enhancements, however, result in a $1,653 increase per unit, representing a 5.94% increase compared to the 2021 model. Furthermore, ongoing inflationary pressures and supply chain issues within the automotive sector continue to affect manufacturing costs. The cost for each 2024 BMW R1250RT-P motorcycle is $30,388, bringing the total expenditure for two motorcycles to $60,676.

Valve Truck
The proposed purchase of a new 2025 Ford F550 valve truck for use by the Public Works Department Water Division is part of the fleet replacement program designed to update the City's aging vehicles. The current vehicle, which is approximately 25 years old, has exceeded its optimal lifecycle, with increased maintenance costs and reduced reliability. The replacement will enhance operational capabilities for valve maintenance, emergency water line repairs, and daily Water Division operations.

The City Council previously authorized a Cooperative Purchasing Agreement (CPA) using Sourcewell as a vehicle and equipment procurement standard. This purchase is a continuation of that policy.

Sourcewell contracts are nationally solicited, competitively bid, and awarded. National Auto Fleet was awarded contract No. 091521-NAF for cars, trucks, vans, sports utility vehicles, and others. Through Sourcewell's contract with National Auto Fleet Group, pricing discounts range from 1% to 25.86% across 15 manufacturers, depending on the model. The total savings to the City for this purchase is

6.2%, a savings of $3,892 off the manufactured suggested retail price of the vehicle. The total cost to purchase the Ford F550, including the equipment installation, is $185,069.

Current Vehicle and Proposed Vehicle Table
The table below represents the proposed vehicle replacements.

Current Vehicle Replacement Vehicle Department Cost
2016 BMW R1250RT-P 2024 BMW R1250RT-P Police $30,338
2016 BMW R1250RT-P 2024 BMW R1250RT-P Police $30,338
2000 Ford F450 2025 Ford F550 Public Works $185,069
Total $245,745
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7. ATTACHMENTS
· Santa Ana IFB No. 23-148
· Santa Ana Purchase Order and Invoice
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Agenda Item
City Council
Item #: 3.12. 1/28/2025 File #: 25-0018
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

3. RECOMMENDED ACTION

1. Approve the purchase of two 2024 BMW R1250RT-P Motorcycles from Irv Seaver Motorcycles, utilizing the City of Santa Ana piggyback contract, IFB No. 23-148, in the amount of $60,676.

2. Approve the purchase of one 2025 Ford F550 valve truck from National Auto Fleet Group, utilizing the Cooperative Purchase Agreement through Sourcewell Contract No. 091521-NAF, in the amount of $185,069.

4. FISCAL IMPACT
The expense for this purchase is $245,745 and will be funded through Vehicle Replacement Fund (720):
720.5023.55212.19999 Motor Vehicle Replacements

5. STRATEGIC PLAN GOALS
Goal 1: Maintain Strong Emergency and Safety Services
Goal 5: Improve Infrastructure, Mobility, and Technology

6. DISCUSSION AND BACKGROUND
Staff has recognized the necessity of replacing two police motorcycles. Additionally, staff has determined that one of the City’sfleet vehicles, a 2000 Ford F450, is beyond its useful life and needs City of Orange Printed on 1/23/2025Page 1 of 3
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Item #: 3.12. 1/28/2025 File #: 25-0018
replacement. These vehicle replacements have been accounted for in the approved budget.

Motorcycles
Staff will utilize a piggyback competitive bid from the City of Santa Ana's contract to achieve cost savings while complying with competitive bidding requirements.

The City Council previously authorized a Cooperative Purchasing Agreement (CPA) using Sourcewell as a vehicle and equipment procurement standard. This purchase is a continuation of that policy.

6.2%, a savings of $3,892 off the manufactured suggested retail price of the vehicle. The total cost to purchase the Ford F550, including the equipment installation, is $185,069.

Current Vehicle and Proposed Vehicle Table
The table below represents the proposed vehicle replacements.

7. ATTACHMENTS
· Santa Ana IFB No. 23-148
· Santa Ana Purchase Order and Invoice
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CITY OF SANTA ANA

INVITATION FOR BID (IFB) NO. 23-148
FOR

BMW POLICE MOTORCYCLES

KEY IFB DATES (All times are Pacific Standard Time)
Deadline to submit questions: August 31, 2023 by 2:00 PM Bid Due Date: September 12, 2023 by 2:00 PM

BID CONTACT:

Karla Lopez
Purchasing Supervisor
[email protected]

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TABLE OF CONTENTS

I. BID SUBMITTAL INSTRUCTIONS ................................ ................................ ..................... 3 II. SCOPE OF WORK ................................ ................................ ................................ ............. 7 III. GENERAL TERMS AND CONDITIONS ................................ ................................ ............. 8

ATTACHMENTS (Required with Bid submittals):

ATTACHMENT A: BID SPECIFICATION TABLE AND BID PROPOSAL FORM ATTACHMENT B: BIDDER’S STATEMENT AND COMPANY INFORMATION ATTACHMENT C: CERTIFICATION OF NONDISCRIMINATION BY CONTRACTORS

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BID SUBMITTAL INSTRUCTIONS
I. BID SUBMITTAL INSTRUCTIONS

A. QUESTIONS
Any questions concerning this bid request must be submitted in writing through the City of Santa Ana’s (City) electronic bid management system at http://www.planetbids.com/portal/portal.cfm?CompanyID=20137 by no later than the date and time specified on the cover page of this IFB. No verbal requests or requests made in any other format will be accepted. Questions must be submitted individually and not in a paragraph format nor combined in a single submission. All posted questions will be answered in writing and conveyed via written addenda to all Proposers via posting on PlanetBids under the “Addenda/Emails” tab. General process questions may be directed to the Bid Contact listed on the cover page of this IFB.

B. COMMUNICATION
No employee or agent of the City shall discuss or otherwise communicate with any vendor specific information related to a competitive bid process prior to bid closing, except as described above in the instructions for submitting questions to the City. This process allows staff to respond to all questions through a formal addendum process, whereby all potential bidders receive the same information at the same time. However, general process questions regarding an open bid may be directed to the Purchasing contact listed on the cover page of this IFB at any time.

C. BID UPDATES
All notifications, updates, and addenda will be posted on the City’s bid management and publications system at www.planetbids.com/portal/portal.cfm?CompanyID=20137.

D. ALTERNATIVES
All bids with material substitutions or deviations from the specified items will be rejected as non -responsive. Bidders must submit a request for pre -approval of any equivalent, equal, alternative, or changes by following the directions for questions described above, prior to the deadline to submit questions. The City has the option of accepting or rejecting any proposed alternative and any bid that includes alternatives. Brand names, if any, are given for quality control only. Bids on “equals” are encouraged, however, the bidder must give evidence of equal utility and quality by providing specification sheets and description of products proposed as alternatives for each line item, and a description of the request on company letterhead.

E. PRICING REQUIREMENTS
Bidders must supply all bid items and provide unit prices for all items listed in this IFB, including any shipping/handling fees. Bid proposals that do not include all items listed may be deemed non-responsive.

1. Prices shall be FOB Destination Santa Ana

2. Prices must not include sales tax.

3. Pricing must be inclusive of all costs, including but not limited to, direct and indirect costs for labor, overhead, insurance, business expenses, incidental 190

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BID SUBMITTAL INSTRUCTIONS
supplies, mileage, fuel/fuel surcharges, permits, fees, and any other miscellaneous charges.

4. Fees for delivery, shipping and handling, and freight (if any) must be noted.

F. TAX
The City is exempt from Federal Excise Tax. Do not include sales tax in your unit prices.

Bidder shall show as a separate item California State Sales and/or Use Tax percentage.

However, sales tax will not be included in during the evaluation of bids.

G. SPECIFICATION TABLE
For each Item/Minimum Requirement, indicate “yes” or “no” under Comply. If you do not meet the Item/Minimum Requirement, indicate an “X” in the “Exception” column and provide an explanation as to why you don’t meet the requirement. Any deviations from the minimum requirements must be clearly presented on the table or in an attached letter. If no exceptions are taken, the City will expect and require complete compliance with the specifications.

The “Exception” column might also include the City’s request for specific information. Where information is requested, please provide a response.

If other options are necessary or desirable due to the required equipment, a description and price must be indicated on the checklist.

H. AWARD
The following criteria will be included in the evaluation process for selection of the award recipients(s):

1. Ability to meet specifications;

2. Proposed price;

3. Delivery lead time;

4. Past record of performance in providing similar services; including such factors as timely response and cooperation.

Awards may be made in the form of a single purchase order to one supplier or in the form of multiple purchase orders to several suppliers. Bidders not willing to be considered for a partial award must indicate “ALL OR NONE” on their submittal.

The City reserves the right to award the Contract to other than the lowest Bidder, to reject any or all bids, to cause re-soliciting of the bids, or to take such other course of action as the City deems appropriate at the City’s sole and absolute discretion. The Cit y shall endeavor to award contract to the lowest, responsive, responsible Bidder.

I. BID SUBMISSION
No bid will be considered for award unless properly and successfully submitted through the electronic bid management system at
http://www.planetbids.com/portal/portal.cfm?CompanyID=20137 by the date and time specified on the cover page of this IFB. All bids must be signed by an authorized representative.
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BID SUBMITTAL INSTRUCTIONS
All required sections, including pricing, shall be submitted via the website. Bidder is solely responsible for “on time” submission of their electronic bid. The bid management system will not accept late bids and no exceptions shall be made. Bidders will re ceive an e-bid confirmation number with a time stamp from the bid management system indicating their bid was submitted successfully. The City will only receive those bids that were transmitted successfully. DO NOT FAX OR E-MAIL.

NOTE: E-Bids are sealed and cannot be viewed by the City or any other person or entity until the closing date and time. If you need to withdraw your bid, you may do so at any time before the bid deadline, by going back into the system and selecting “withdraw”.

J. BID WITHDRAWAL
Bids may be withdrawn by submitting a written request any time prior to the scheduled closing time for receipt of proposal. No proposal may be withdrawn for a period of ninety (90) days thereafter.

K. REJECTION
The City reserves the right to reject any or all bids and to waive any minor informality in any bid.

L. ALL OR NONE BIDS
The City reserves the right to award a single contract or multiple contracts to the best advantage of the City. Contractors not willing to be considered for a partial award must indicate “ALL OR NONE” on their bid.

M. PERIOD OF ACCEPTANCE
Unless otherwise stated, bids shall be subject to acceptance by the City for a period of ninety (90) calendar days following the opening of bids.

N. TERMS OF PAYMENT
Payment terms will be considered “NET 30 days” u nless a cash discount is offered for earlier payment. Cash discounts may be considered in evaluating the bid price. *Note:

The City is unable to process discounts with terms for less than 20 days.

O. NONDISCRIMINATION
Contractor agrees that the “Certificati on of Nondiscrimination by Contractors” attached and executed by Contractor or on file with the City, is specifically made a part of the bid by this reference.

P. PROHIBITED INTEREST
Bidder agrees it shall disclose to the City in writing any financial interest, direct or indirect, in Bidder’s business or in this transaction held by any City Council member or any City officer or employee. City reserves the right to refuse any bid if City determines a conflict of interest exists. A conflict of interest may be determined to exist in any instance where the City officer or employee participates in or influences any decision -making process affecting a bid or contract in any way whatsoever.
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BID SUBMITTAL INSTRUCTIONS
Q. LOCAL VENDOR PREFERENCE
For bid evaluation purposes qualified bidders may re ceive one of the following: a 7% preference for "small" Santa Ana businesses, or a 4% preference for "small" Orange County businesses, is given respectively on all qualifying bids for materials, supplies, labor, equipment or services, pursuant to the Small Local Business Preference Program under Ordinance NS-2828. Small Local Business Preference eligibility requirements are available on the City's website at https://www.santa-ana.org/local-preference-program/.

Vendors located within the City of Santa Ana limits that do not qualify for the small local business preference program may receive a 1% local vendor preference when evaluating their total bid.

R. RESPONSIVENESS CHECKLIST
Responsive bids shall include the following completed submittals/attachments:
 ATTACHMENT A: BID SPECIFICATION TABLE(S) AND BID PROPOSAL FORM(S)  ATTACHMENT B: BIDDER’S STATEMENT AND COMPANY INFORMATION  ATTACHMENT C: CERTIFICATION OF NONDISCRIMINATION BY CONTRACTORS  ONLINE PRICE SUBMITTAL AT “LINE ITEMS” TAB ON PLANETBIDS

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SCOPE OF WORK
II. SCOPE OF WORK
Contractor shall perform scope of work as set forth below and in accordance with ATTACHMENT A BID SPECIFICATION TABLE AND BID PROPOSAL FORM.

A. GENERAL DESCRIPTION
The City is soliciting competitive bids from authorized vehicle Dealers for sixteen (16) new/unused 202 4 BMW Police Motorcycles as follows and in accordance with ATTACHMENT A:

• Sixteen (16) BMW – R 1250 RT-P Motorcycles

B. SPECIFICATIONS
SEE ATTACHMENT A.

C. DELIVERY REQUIREMENTS AND LOCATION(S)
Vehicles shall be delivered complete and ready for use, with a full tank of fuel to the following location:

Address: City of Santa Ana Corporate Yard
215 S. Center Street
Santa Ana, CA 92703

Delivery Hours: 7:30 AM – 4:00 PM

Delivery Days: Monday – Friday

D. VEHICLE LICENSE/REGISTRATION
Vendor shall make the necessary arrangements to transfer title of the equipment/vehicle, and apply California State exempt license plates for government use. The registered owner shall be shown exactly as outlined below, on all forms where the registered owner is listed:

City of Santa Ana
20 Civic Center Plaza M-83
Santa Ana, CA 92701

Vendor shall provide documentation from the Department of Motor Vehicles (DMV), at the time the vehicle is delivered, as evidence of having applied for registration/license.

License plates are to be mounted on the vehicle when delivered.

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GENERAL TERMS AND CONDITIONS

III. GENERAL TERMS AND CONDITIONS

A. AUTHORIZED DEALER
Bidder must be an Authorized Dealer for and routinely stock and sell specific make of unit(s) bid. Proof of this may be requested by the City.

B. QUALITY OF PRODUCT
If the units provided by the supplier are determined to be below the quality standards required by the specifications, either by visual inspection or other test, the material will be rejected, and upon the City’s request, must be picked up by the Vendor at the Vendor’s expense. The Vendor shall have no recourse against the City of Santa Ana for the value of the rejected material.

C. CONDITION
All specifications are to be considered as the minimum acceptable. Bid items must be furnished in “new” condition. No refurbished, reconditioned, or otherwise previously used equipment and parts shall be accept ed. No exceptions shall be made.

D. MANUALS
Manufacturer’s manuals for equipment must be included with vehicles at time of delivery.

E. WARRANTY
Minimum manufacturer’s warranty must be included. Additionally, Bidders shall state their own standard warranties, while also noting extended warranties at no cost to the City where available.

Additional and/or extended warranties may be proposed as an optional line item for the City’s consideration.

A. ASSIGNMENT: Vendor may not assign, transfer, delegate, or subcontract any right, obligation, performance herein without the prior written consent of the City’s Purchasing Manager and any such assignment, transfer, delegation or subcontract without the Purchasing Manager’s prior written consent shall be considered null and void.

B. BID EXPENSES : The City shall not be liable for any expenses incurred by potential vendor(s) in the preparation or submission of their bids. Pre-contractual expenses are not to be included in t he vendor’s Pricing Sheet. Pre -contractual expenses are defined as, including but not limited to, expenses incurred by Bidder in:
• Preparing its bid in response to this IFB;
• Submitting that bid to the City;
• Negotiating with the City any matter related to the bid; and, • Any other expenses incurred by the Bidder prior to the date of the award and execution, if any, of the Contract.
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GENERAL TERMS AND CONDITIONS

C. BUSINESS LICENSE : The City requires any person, including but not limited to, an individual, corporation, contractor, subcontractor, and sole proprietor who wishes to conduct any business within the City of Santa Ana must secure a City of Santa Ana business license upon award of the resulting contract. The awarded party shall maintain a current business license throughout the term of the resulting contract. Procedure to obtain a City of Santa Ana business license is available by contacting the Finance and Management Services Agency at (714) 647 -5447 or on the City’s website www.santa- ana.org.

D. COMPLIANCE WITH LAWS: Vendor shall, at its sole expense, comply with all applicable technical bulletins, trade, federal, state, and local laws, ordinances, rules and regulations, including, but not limited to laws applicable to the subject matter hereof at the time services are provided to and accepted by the City. Vendor shall comply with all applicable federal, state, and local safety requirements.

E. DEFAULT: In case of default by the Vendor of any of the conditions of this bid or contract resulting from this bid, the Vendor agrees that the City may procure the articles or services from other sources and may deduct from the unpaid balance due the Vendor, or collect against the bond or surety, or may invoice the Vendor for excess costs so paid plus reasonable administrative costs. Prices paid by the City shall be considered the prevailing market price at the time such purchase is made.

F. DELIVERY: Time of delivery of goods or services is of the essence. City reserves the right to refuse any goods or Services and to cancel all or any part of the goods not conforming to applicable specifications, drawings, samples or descriptions or services that d o not conform to specifications included herein. Acceptance of any part of the order for goods shall not bind City to accept future shipments nor deprive it of the right to return goods already accepted at the Vendor’s expense. Over shipments and under shipments of goods shall be only as agreed to in writing by City. Delivery shall not be deemed to be complete until all goods or services have actually been received and accepted in writing by City. No minimum delivery amount shall be accepted by City.

All goods shall be shipped F.O.B. destination designated by the City. Vendor assumes full responsibility for packing, crating, marking, transportation and liability for loss and/or damage. All transportation charges to be prepaid by Vendor.

G. FORCE MAJEURE: If execution of this contract shall be delayed or suspended, and if such failure arises out of causes beyond the control of and without fault or negligence of the bidder, the bidder shall notify the City in writing within twenty -four (24) hours of such delay.

H. GENERAL GUARANTEE: The Vendor guarantees that a) Vendor owns all rights, title and interest in the products and services and has the legal authority to sell, license or otherwise transfer the right to use to the City; b) the products and services are free from defects in material and workmanship for a minimum period of one (1) year from the date of 196

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GENERAL TERMS AND CONDITIONS

acceptance by the City, unless otherwise stated as part of the bid; and c) Vendor shall repair or replace all such defective goods F.O.B. destination.

I. INDEMNIFICATION: The Vendor guarantees and agrees to indemnify, defend and hold harmless the City against any or all loss, liability damages, demands, claims or costs alleged by third parties arising out of Vendor’s performance. This includes defective material and products, faulty work performance, negligent or unlawful acts, and noncompliance with any applicable local, state or federal codes, ordinances, orders or statutes including, but not limited to, the Occupational Safety and Health Act (OSHA) and the California Industrial Safety Act. This guarantee is in addition to and not intended as a limitation on any other warranty, expressed or implied.

J. INDEPENDENT CONTRACTOR : The Contract between the City and Vendor is not intended and shall not be construed to create the relationship of principal agent, servant, employee, partnership, joint venture, or other association, as between the City and Vendor. The Vendor understands and agrees that all persons furnishing services to the City pursuant to the Contract are, for purposes of worker’s compensation, employees solely of Vendor and not of the City. The Vendor shall bear the sole liability for furnishing worker’s compensation benefits to any person for injuries arising from or connected with services provided to the City hereunder.

K. INSPECTION: City shall be under no obligation to unpack or inspect the products and/or service. The Vendor shall be responsible for the consequences of negligent manufacture and packing, and for the consequences of negligent handling prior t o point where City assumes ownership. The expense of subsequent tests due to failure of goods first offered will be charged against the Vendor.

L. INSURANCE: Prior to undertaking performance of work under this Contract, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below:

Commercial General Liability Insurance – the Contractor shall maintain commercial general liability insurance which shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting there from and damage to property, resulting fro m any act or occurrence arising out of Contractor’s operations in the performance of this Contract, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting there from, and property damage, in the total amount of $1,000,000 per occurrence, $2,000,000 in the aggregate.

Business Automobile Liability Insurance , or equivalent form, shall be maintained by the Contractor with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non-owned automobiles as well as uninsured motorist coverage with a combined single limit of not less than $1,000,000 per occurrence.
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GENERAL TERMS AND CONDITIONS

Worker’s Compensation Insurance – in accordance with the provisions of Section 3300 of the Labor Code, Contractor is required to be insured against liability for worker’s compensation or to undertake self -insurance. Prior to com mencing the performance of the work under this Contract, Contractor
agrees to obtain and maintain any employer’s liability insurance with limits not less than $1,000,000 per accident.

The following requirements apply to the insurance to be provided by Contractor pursuant to this section:

• Contractor shall maintain all insurance required above in full force and effect for the entire term of contract
• Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City
• Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City
• Contractor shall supply City with fully executed additional insured endorsements.

If Contractor fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City’s election, to forthwith terminate this Contract. Such termination shall not affect Contractor’s right to be paid for services satisfactorily provided in accordance with this Contract prior to notificati on of termination. The Contractor waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City.

M. JURISDICTION – VENUE: This Contract has been executed and delivered in the State of California and the validity, interpretation, performance and enforcement of any of the clauses of this Contract shall be determined and governed by the laws of the State of California.

N. LATE DELIVERY ASSESSMENT: The Vendor agrees to pay late -delivery assessment for any delay in delivery (except those beyond its reasonable control) beyond the date agreed to and shown in the purchase order or contract in an amount equal to the expenses incurred by the City due to the delay, including but not limited to expenses such as rental of like equipment to fulfill the need while awaiting late delivery, added cost of manpower or other resources, or other costs as can be shown to have resulted from delaying receipt of the ordered goods or services. The penalty will be deducted from the amount due to the Vendor under the purchase order or contract.

O. LAW AND JURISDICTION: The validity, performance and construction of this order shall be governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 198

City of Santa Ana IFB No. 23-148 Page 12 of 13

GENERAL TERMS AND CONDITIONS

P. PARKING: The City will not provide free parking for delivery services. Parking fees shall not be reimbursable by the City.

Q. PAYMENT: Payment by City will be processed within thirty (30) days following receipt of proper invoice evidencing work performed and subject to City accounting procedures. No additional charge will be paid by the City unless expressly included and itemized herein.

R. PRICING ADJUSTMENTS: The City requires firm pricing during the initial contract period at minimum. Thereafter, any proposed price increases for follow -on renewal periods (if applicable) will only be allowed with detailed supporting documentation from the manufacturer(s) to support the requested increase. The requested in crease will be evaluated by the City, and the City reserves the right to accept, negotiate, or reject such requests. A minimum of thirty days advance notice in writing is required for requests of such adjustments.

Should manufacturer’s general price to the trade or industry increase during the initial contract period, but no earlier than six (6) months from time of contract execution, Contractor may request an increase to the affected line item(s), provided that costs to the Contractor increased by more than five (5) percent and that such cost increase was not known to or reasonably foreseen by the Contractor at the time of bid submittal. In such cases, requests for price increases must be submitted to the City on Company letterhead and include the following:

1. Item description;

2. Item number and manufacturer’s number;

3. Date and amount of manufacturer’s price increase;

4. Supporting documentation from the manufacturer;

5. List of new proposed pricing per line item and current pricing (two columns); and

6. Justification for requested price increase(s).

In no circumstance, shall retroactive pricing adjustments be considered by the City. The City may enforce, adjust, or cancel escalating price agreements as it sees fit. Adjustments increasing supplier’s profit margin shall NOT be allowed. No more than one price adjustment shall be made within any one contract term, including during any renewal periods.

S. PUBLIC AGENCIES: Public agencies, as defined by California Government Code section 6500, may choose to use the terms of this Contract or “piggyback”, subject to Contractor’s acceptance. The City is not liable or responsible for any obligations related to a subsequent contract between Contractor and another public agency.

T. TERMINATION: The City reserves the right to terminate the Contract/Purchase Order or delay delivery or acceptance of any products and/or services ordered resulting from this bid without penalty. Upon receipt of any written notice of termination from City, Contractor shall immediately cease all services hereunder except such as may be specifically 199

City of Santa Ana IFB No. 23-148 Page 13 of 13

GENERAL TERMS AND CONDITIONS

approved in writing by City. Upon termination, City shall pay Contractor for services rendered as specified in the Contract prior to the effective date of termination.

U. USAGE: No guarantee is given by the City to Vendor regarding usage of the resulting contract. Usage figures or quantities, if provided, are approximations. Vendor agrees to supply items requested herein as needed by the City at rates/prices listed in Bid submitted to the City, regardless of quantity requested.
200

Attachment A City of Santa Ana / Purchasing

ATTACHMENT A

BID SPECIFICATION TABLE

BMW – R 1250 RT-P MOTORCYCLE, MODEL YEAR 2024
QUANTITY: SIXTEEN (16) UNITS
REQUESTING DEPARTMENT: SANTA ANA POLICE DEPARTMENT

DESCRIPTION
BMW

OPTION CODE QTY
Color - Night Black & Alpine White III 753 1
Gear Shift Assist Pro 222 1
Heated Seat 518 1
Tire Pressure Monitoring 530 1
Cruise Control 538 1
Weather Protection 649 1
Blue ID Light Section BMW P/N
Standard blue pod-mounted ID Lights-SID 63 17 2 361 717 1 Emergency Warning Lights (10) BMW P/N
Red LED-X Light 63 17 2 361 718 5
Blue LED-X Light 63 17 2 361 719 5
Rear Duplex Emergency Warning Light (1)
Duplex LED-X Red / Blue 63 17 2 361 730 1
Take-Down (4) Alley (2) TS (2) BT (2) Saddlebag Light (1) Red ID White Torus LED TDL/Alley 63 17 2 361 722 6
Auxiliary LED Turn Signals 63 17 2 361 725 2
Auxiliary LED Brake/Tail Light 63 17 2 361 726 2

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Orange City CouncilJanuary 28, 2025

Orange City Council
January 28, 2025