Agenda packet — Orange City Council, April 22, 2025 (part 1 of 2)

Tom Kisela
City Manager
Wayne Winthers
Interim City Attorney
Pamela Coleman
City Clerk

DAN SLATER
Mayor

DENIS BILODEAU
Mayor pro tem, District 4

ARIANNA BARRIOS
Councilmember, District 1

JON DUMITRU
Councilmember, District 2

KATHY TAVOULARIS
Councilmember, District 3

ANA GUTIERREZ
Councilmember, District 5

JOHN GYLLENHAMMER
Councilmember, District 6
AGENDA
City Council
April 22, 2025
5:00 PM Closed Session
7:00 PM Regular Session
City Council Chamber
300 E. Chapman Avenue
Orange, CA 92866
Teleconference Location
Outrigger Kona Resort & Spa
Hualalai Room
78-128 Ehukai St.

Kailua-Kona, HI 96740
The City of Orange City Council welcomes you to this meeting and encourages your participation. Regular City Council meetings are typically held on the second and fourth Tuesday of each month at 6:00 p.m.

Agenda Information
The agenda contains a brief general description of each item to be considered. The City Council may take legislative action deemed appropriate with respect to the item and is not limited to the recommended action indicated in staff reports or the agenda. The agenda and supporting documentation is available after 4:00 p.m. on the Thursday prior to the Council meeting on the City's website at www.cityoforange.org, at the City Clerk's Office located at 300 E. Chapman Avenue, and at the Main Public Library located at 407 E. Chapman Avenue. Written materials relating to an item on the agenda that are provided to the City Council after agenda packet distribution and within 72 hours before Council is to consider the item will be made available for public inspection in the City Clerk’s Office during normal business hours; at the City Council meeting; and made available on the City's website.

Public Participation
Regular meetings are televised live on Spectrum Cable Channel 3 and AT&T U-verse Channel 99, and streamed live and on-demand on the City's website at www.cityoforange.org.

Pursuant to Government Code Section 54954.3, members of the public may address the City Council on any agenda item before or during Council’s consideration of the item, and on any other matters within the City Council’s jurisdiction by using any of the following methods:
1) In-Person
To speak on an item on the agenda, complete a speaker card indicating your name, address, and identify the agenda item number or subject matter you wish to address. The card should be given to the City Clerk prior to the start of the meeting. General comments are received during the “Public Comments” section at the beginning of the Regular Session. No action may be taken on off-agenda items unless authorized by law.

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1 City Council Agenda April 22, 2025
Public Comments are limited to three (3) minutes per speaker unless a different time limit is announced. It is requested that you state your name for the record, then proceed to address the City Council. All speakers shall observe civility, decorum, and good behavior.
2) Written Public Comments via eComment
Members of the public can submit their written comments electronically for City Council consideration by using the eComment feature on the Agenda page of the City's website at www.cityoforange.org. To ensure distribution to the City Council prior to consideration of the agenda, we encourage the public to submit written comments by 3:00 p.m. the day of the meeting. All written comments will be provided to the Council for consideration and posted on the City’s website after the meeting. 3) Public Comments via recorded voicemail message
Finally, the public can record their comments by calling (714) 744-2234 no later than 3:00 p.m. the day of the meeting. Recorded messages will not be played at the meeting, but will be provided to the Council.

In accordance with Ordinance No. 10-01, any person making personal, impertinent, slanderous or profane remarks or who becomes boisterous while addressing the Council shall be called to order by the Mayor. If such conduct continues, the Mayor may order the person barred from addressing the City Council further during that meeting, unless permission to continue is granted by a majority vote of the Council.

Please contact the City Clerk’s Office at (714) 744-5500 with any questions.

ADA Requirements: In compliance with the Americans with Disabilities Act, if you need accommodations to participate in this meeting, please contact the City Clerk's office at (714) 744-5500. Notification at least 48 hours in advance of meeting will enable the City to make arrangements to assure accessibility to this meeting.

REMINDER: Please silence all electronic devices while City Council is in session.

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2 City Council Agenda April 22, 2025
5:00 PM CLOSED SESSION

1. CALL TO ORDER

1.1 ROLL CALL

2. PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, members of the public may address the Council on Closed Session items only. Public Comments are limited to three (3) minutes per speaker.

3. RECESS TO CLOSED SESSION
a. PUBLIC EMPLOYMENT
Pursuant to Government Code Section 54957(b)1
Title: City Manager
b. PUBLIC EMPLOYMENT
Pursuant to Government Code Section 54957(b)1
Title: City Attorney
c. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Property Location: 307 E Chapman Avenue
Agency Negotiator: Aaron Schulze, Economic Development Manager Negotiating Parties: Hicham Semaan, Mike Hernandez, Adam Chez Under Negotiation: Price and terms of payment.
d. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
City Negotiators: Tom Kisela, City Manager; Monica Espinoza, Human Resources Director
Employee Organizations: Orange Management Association, Orange Municipal Employees’ Association, and International Brotherhood of Electrical Workers (IBEW) Local 47 (Maintenance and Crafts and Water Division)

4. CLOSED SESSION REPORT

5. ADJOURNMENT
The City Council will adjourn to the 7:00 p.m. Regular Session in the Council Chamber.

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7:00 PM REGULAR SESSION

1. OPENING/CALL TO ORDER

1.1 INVOCATION
Pastor Brenton Fessler, Refuge OC

1.2 PLEDGE OF ALLEGIANCE
Councilmember Arianna Barrios

1.3 ROLL CALL

1.4 ANNOUNCEMENTS

1.5 REPORT ON CLOSED SESSION ACTIONS

2. PUBLIC COMMENTS
At this time, members of the public may address the Council on matters not listed on the agenda within the subject matter jurisdiction of the City Council, provided that NO action may be taken on off-agenda items unless authorized by law. Public Comments are limited to three (3) minutes per speaker unless a different time limit is announced.

3. CONSENT CALENDAR
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any member of the City Council, staff, or the public may request an item be removed from the Consent Calendar for discussion or separate action. Unless otherwise specified in the request to remove an item from the Consent Calendar, all items removed shall be considered immediately following action on the remaining items on the Consent Calendar.

3.1. Approval of minutes of the City of Orange City Council Special Meeting and Regular Meeting held on April 8, 2025.

Approve minutes as presented.

Recommended Action:

Staff Report
April 8, 2025, Special Meeting minutes
April 8, 2025, Regular Meeting minutes
Attachments:

3.2. Adoption of the updated City of Orange Sewer System Management Plan

1. Adopt the updated City of Orange Sewer System Management plan.

2. Authorize and direct the Public Works Director to execute and deliver any and all documents (including amendments or modifications to the Sewer System Recommended Action:

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Management Plan) deemed necessary or advisable in order to carry out, give effect to, and comply with the terms and intent of State Water Resources Control Board Order No. 2022-0103-DWQ.

Staff Report
Updated Sewer System Management Plan without appendices 2020 Sewer System Management Plan without appendices
Attachments:

END OF CONSENT CALENDAR
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4. AB 1234 REPORTS
This is the time for all AB 1234 reports required pursuant to Government Code Section 53232.3(d) on meetings and conferences attended at the City's expense.

5. ADMINISTRATIVE REPORTS

5.1. Agreement with Grant Thornton Advisors, LLC for Budget Risk and Economic Opportunities Advisory Services.

Consider the agreement with Grant Thornton Advisors, LLC in the amount of $110,000 for Budget Risk and Economic Advisory Services, plus a 6% contingency for administrative expenses of $6,600, for a total of $116,600; and authorize the Mayor and City Clerk to execute on behalf of the City.

Recommended Action:

Staff Report
Agreement with Grant Thornton Advisors, LLC
Attachments:

5.2. Letter of Intent with Milan REI X, LLC and Landify ECT Corporation for a potential open space/park development.

Approve the letter of intent with Milan REI X, LLC and Landify ECT Corporation for potential open space/park development, and authorize the City Manager and City Clerk to execute on behalf of the City.

Recommended Action:

Staff Report
Letter of Intent
Attachments:

6. STUDY SESSION

6.1. Second Budget Study Session for the Proposed Fiscal Year 2025-26 Budget.

1. Affirm staff recommendation for the Fiscal Year 2025-26 Capital Improvement Project Budget, and

2. Affirm staff recommendation for the Five-Year Capital Improvement Plan for the Recommended Action:

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period of Fiscal Year 2025-26 through Fiscal Year 2029-30.

Staff Report
FY 26 Proposed Five-Year CIP
Attachments:

7. ADJOURNMENT
The next Regular City Council meeting will be held on Tuesday, May 13, 2025, at 6:00 p.m., in the Council Chamber, with a Special Meeting for Closed Session beginning at 4:30 p.m.

I, Pamela Coleman, CMC, City Clerk for the City of Orange, do hereby declare, under penalty of perjury, that a full and correct copy of this agenda was posted pursuant to Government Code Section 54950 et. seq., at the following locations: Orange Civic Center kiosk and Orange City Clerk's Office at 300 E. Chapman Avenue, Orange Main Public Library at 407 E. Chapman Avenue, Police facility at 1107 N. Batavia Street, and uploaded to the City's website www.cityoforange.org.

Date posted: April 17, 2025

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6 Agenda Item
City Council
Item #: 3.1. 4/22/2025 File #: 25-0239
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Pamela Coleman, City Clerk/City Clerk Services Director

1. SUBJECT
Approval of minutes of the City of Orange City Council Special Meeting and Regular Meeting held on April 8, 2025.

2. SUMMARY
Submitted for your consideration and approval are the minutes of the above meetings.

3. RECOMMENDED ACTION
Approve minutes as presented.

4. ATTACHMENTS
· April 8, 2025, Special Meeting minutes
· April 8, 2025, Regular Meeting minutes
City of Orange Page 1 of 1 Printed on 4/17/2025
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Agenda Item
City Council
Item #: 3.1. 4/22/2025 File #: 25-0239
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Pamela Coleman, City Clerk/City Clerk Services Director

1. SUBJECT
Approval of minutes of the City of Orange City Council Special Meeting and Regular Meeting held on April 8, 2025.

2. SUMMARY
Submitted for your consideration and approval are the minutes of the above meetings.

3. RECOMMENDED ACTION
Approve minutes as presented.

4. ATTACHMENTS
· April 8, 2025, Special Meeting minutes
· April 8, 2025, Regular Meeting minutes
City of Orange Page 1 of 1 Printed on 4/17/2025
powered by Legistar™ 8
City of Orange
City Council
April 08, 2025

MINUTES - DRAFT
The City Council of the City of Orange, California convened on Tuesday, April 8, 2025, at 4:30 p.m. for a Special Meeting in the Council Chamber, 300 E. Chapman Avenue, Orange, California.
4:30 PM CLOSED SESSION

1. CALL TO ORDER
Mayor pro tem Bilodeau called Closed Session to order at 4:31 p.m.

1.1 ROLL CALL

Present: Bilodeau, Barrios, Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and Slater

Absent: None
Councilmember Gutierrez joined Closed Session at 4:33 p.m., Mayor Slater joined Closed Session at 4:45 p.m., and Councilmember Barrios joined Closed Session at 4:56 p.m.

2. PUBLIC COMMENTS ON CLOSED SESSION ITEMS
None

3. RECESS TO CLOSED SESSION
The City Council recessed to Closed Session at 4:32 p.m. with all Members present, except Councilmember Gutierrez who joined Closed Session at 4:33 p.m., Mayor Slater who joined Closed Session at 4:45 p.m., and Councilmember Barrios who joined Closed Session at 4:56 p.m., to discuss the following:
a. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
City Negotiators: Tom Kisela, City Manager; Monica Espinoza, Human Resources Director
Employee Organizations: Orange Management Association, Orange Municipal Employees’ Association, Orange Maintenance and Crafts Employees’ Association, and International Brotherhood of Electrical Workers (IBEW) Local 47

4. CLOSED SESSION REPORT
None

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5. ADJOURNMENT
Closed Session was adjourned at 5:55 p.m.
______________________ _________________________
PAMELA COLEMAN DANIEL R. SLATER

CITY CLERK MAYOR

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10 City of Orange
City Council
April 08, 2025

MINUTES - DRAFT
The City Council of the City of Orange, California convened on Tuesday, April 8, 2025, at 6:00 p.m. in a Regular Meeting in the Council Chamber, 300 E. Chapman Avenue, Orange, California.
6:00 PM REGULAR SESSION

1. OPENING/CALL TO ORDER
Mayor Slater called the meeting to order at 6:04 p.m.

1.1 INVOCATION
Given by Pastor Eric Turbedsky from Sovereign Grace Church of Orange.

1.2 PLEDGE OF ALLEGIANCE
Led by Mayor Dan Slater.

1.3 ROLL CALL

Present: Bilodeau, Barrios, Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and Slater

Absent: None

1.4 PRESENTATIONS/ANNOUNCEMENTS
Orange High School Student Liaison Nadia Flores and El Modena High School Student Liaison Ximena Quijano Espinoza were not able to attend.

Bonni Pomush, CEO of Working Wardrobes, made a brief presentation highlighting the organization's accomplishments. Mayor Slater presented Ms. Pomush with a Proclamation commending Working Wardrobe for 35 years of service.

Friends of Orange Public Library Presentation to the Orange Public Library.

1.5 REPORT ON CLOSED SESSION ACTIONS
None

2. PUBLIC COMMENTS
Public Speakers:

John Nelson commented on the street sweeping fee structure.

Marilyn Rollins offered her assistance in showing others how to read budget reports.

Greg Arrowsmith spoke about the importance of the California Brown Act.

Yan Killy spoke in opposition of the Orange Heights housing development.

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3.1. Waive reading in full of all ordinances on the Agenda.

ACTION: Approved.

3.2. Confirmation of accounts payable warrant registers dated March 6, 13, 20, and 27, 2025 and payroll check warrants dated February 28, 2025 and March 14, 2025.

ACTION: Ratified the accompanying registers.

3.3. Approval of minutes of the City of Orange City Council Regular Meeting held on March 25, 2025.

ACTION: Approved minutes as presented.

3.4. Agreement with CentralSquare Technologies, LLC for software upgrades of the Police Department’s Computer Aided Dispatch and Records Management System.

ACTION: Approved the agreement with CentralSquare Technologies, LLC in the amount of $465,414.50, representing a software upgrade cost of $423,104.50, plus a 10% contingency of $42,310; and authorized the Mayor and City Clerk to execute on behalf of the City.

3.5. Agreement with Amber Gregg, Inc. for Planning consulting services.

ACTION: Approved the agreement in the amount of $60,000 with Amber Gregg, Inc. for Planning Division consulting services; and authorized the Mayor and City Clerk to execute on behalf of the City.

3.6. Agreement with the County of Orange for Fiscal Year 2023-2024 Edward Byrne Memorial Justice Assistance Grant (Award No. 15PBJA-24-GG-05342-JAGX).

ACTION: 1) Approved the agreement with the County of Orange in the amount of $11,805 for Fiscal Year 2023-2024 Edward Byrne Memorial Justice Assistance Grant Program; and authorized the City Manager to execute on behalf of the City. 2) Accepted into the City’s Federal Police Grants (353) revenue budget $11,805 in grant funds from the County of Orange to:
353.4011.45150.30263 Federal Grants - 2024 JAG
3) Authorized the appropriation of $11,805 into Federal Police Grants (353):
353.4011.55131.30263 Equipment Additions - 2024 JAG

3.7. Agreement with the County of Orange for a Lead Forensic Specialist during Fiscal Year 2025-2026.

ACTION: Approved the agreement with the County of Orange in the amount of $212,476 for a Lead Forensic Specialist; and authorized the Mayor and City Clerk to

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execute on behalf of the City.

3.8. Professional Services Agreement with Mosaic Public Partners, LLC for executive search services.

ACTION: Approved the agreement with Mosaic Public Partners, LLC in the amount of $25,000, plus a $5,000 contingency representing the cost for executive search services; and authorized the Mayor and City Clerk to execute on behalf of the City.

3.9. First Amendment to an Agreement with Sagecrest Planning and Environmental for Planning staff services.

ACTION: Approved the amendment to the agreement with Sagecrest Planning and Environmental in the amount of $70,000 for planning staff services; and authorized the Mayor and City Clerk to execute on behalf of the City.

3.10. First Amendment to Subrecipient Agreement with Shelter Providers of Orange County to revise the scope of work and total compensation.

ACTION: Approved the amendment to the subrecipient agreement with Shelter Providers of Orange County for plumbing and sewer improvements of the Family Care Center; and authorized the Mayor and the City Clerk to execute on behalf of the City.

3.11. Third Amendment to Agreement with Yunex, LLC for on-call traffic signal and street lighting repair services.

ACTION: Approved the amendment to the agreement with Yunex, LLC for on-call signal and lighting repair services in the amount of $250,000; and authorized the Mayor and City Clerk to execute on behalf of the City.

3.12. Appropriation of $23,000 in designated donation funding received from the Friends of Orange Public Library.

ACTION: 1) Accepted into the City’s General Fund (100) revenue budget $23,000 in donation funds from the Friends of Orange Public Library to:
100.2001.48390.19990 Donations
2) Authorized the appropriation of $23,000 to General Fund (100):
100.2001.53011.19990 Employee Appreciation $1,600
100.2001.53301.19990 Library Books $20,400
100.2014.53340.19990 Craft Supplies $1,000

3.13. Award of Sourcewell Contract to MDJ Management, LLC for the Police Department shower and restroom repairs (SP-4305); and finding of California Environmental Quality Act exemption.

ACTION: 1) Approved the contract with MDJ Management LLC in the amount of $225,706 for the repair of the Police Department shower and restroom; and authorized the Mayor and City Clerk to execute on behalf of the City. 2) Found that the proposed project is categorically exempt from the provisions of the California Environmental Quality Act.
3) Authorized the appropriation of $25,000 from Police Facility Fees (570) unreserved fund balance to:
570.4011.56020.19809 Repairs to Buildings and Fixed Equipment

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3.14. Award of Contract to CT&T Concrete Paving, Inc. for Community Development Block Grant Fiscal Year 2024-2025 Americans with Disabilities Act Wheelchair Ramp Replacement; Bid No. 24-25.15 (SP-4295).

ACTION: 1) Authorized the amendment to the Memorandum of Understanding between the City of Orange and the Public Works Department to increase the 2024-2025 Americans with Disabilities Act Wheelchair Access Ramp Project by $10,000, for a total not-to-exceed amount of $110,000; and authorized the City Manager or his designee to execute the amendment on behalf of the City. 2) Authorized the Amendment to the 2024-2025 Annual Action Plan to increase the allocation to the 2024-2025 Americans with Disabilities Act Wheelchair Access Ramp Project by $10,000 for a total allocation of $110,000 and submit the Amendment to the Department of Housing and Urban Development (HUD).
3) Authorized the following budget transfer in Community Development Block Grant (310):

From: 310.9645.56582.30243 Pixley & Walnut St Rehab Grant $10,000 To: 310.9645.56330.11328 ADA Improvements - Curbs $10,000 4) Rejected the bids received from the apparent low bidder, CJ Concrete Construction, Inc., and the next two lowest bidders, SAVI Construction, Inc. and Gentry General Engineering, Inc., on the basis that the bids were not responsive. 5) Waived minor bidding irregularity in the bid proposal received by CT&T Concrete Paving, Inc.
6) Approved the contract with CT&T Concrete Paving, Inc. in the amount of $93,456, representing an original bid amount of $84,960, plus a 10% contingency of $8,496, for Community Development Block Grant Fiscal Year 2024-2025 Americans With Disabilities Act Wheelchair Ramp Replacement; and authorized the Mayor and City Clerk to execute on behalf of the City.

3.15. Award of Contract to Calmex Engineering, Inc. for Community Development Block Grant Fiscal Year 2024-2025 Pixley Neighborhood Street Rehabilitation; Bid No. 24-25.14 (SP-4293).

ACTION: 1) Waived the minor bidding irregularity in the bid proposal received by Calmex Engineering, Inc.
2) Approved the contract with Calmex Engineering, Inc. in the amount of $487,499, representing an original bid amount of $443,181, plus a 10% contingency of $44,318, for Community Development Block Grant Fiscal Year 2024-2025 Pixley Neighborhood Street Rehabilitation; and authorized the Mayor and City Clerk to execute on behalf of the City.

3.16. Award of Contract to Best Drilling and Pump, Inc. for Well 29 Drilling Project; Bid No. 24-25.13.

ACTION: Approved the contract with Best Drilling and Pump, Inc. in the amount of $2,868,928, representing an original bid amount of $2,608,116, plus a 10% contingency of $260,812, for Well 29 Drilling project; and authorized the Mayor and City Clerk to execute on behalf of the City.

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3.17. Authorize increase of blanket purchase order for medical supplies, equipment and repairs from Zoll Medical Corporation in the amount of $10,000 funded through Proposition 172 fund.

ACTION: Authorized the increase of $10,000 from the Proposition 172 fund to the Zoll Medical Corporation blanket purchase order for medical supplies, equipment and repairs.

3.18. General Plan Annual Progress Report to the State of California.

ACTION: Received and filed the 2024 General Plan Annual Progress Report.

3.19. Grant a utility easement to Southern California Gas Company on City of Orange property to facilitate the installation of a gas service line.

ACTION: Approved grant of a utility easement on City of Orange property in favor of Southern California Gas Company; and authorized the Mayor to execute the easement deed from the City of Orange to the Southern California Gas Company.

3.20. Adoption of a resolution defining the term “Holidays” on City regulatory signs.

Resolution No. 11602.

Item 3.20 was removed from the Consent Calendar for separate consideration by Mayor Slater.

In response to Council's question, staff confirmed that residential street sweeping does not occur on any Fridays, including the Friday after Thanksgiving.

ACTION: A motion was made by Mayor Slater, seconded by Councilmember Tavoularis, to adopt Resolution No. 11602. A Resolution of the City Council of the City of Orange defining the term "Holidays" on City regulatory signs. The motion carried by the following vote:

Ayes: Bilodeau, Barrios, Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and Slater Noes: None

Absent: None
Approval of the Consent Calendar
Item 3.20 was removed from the Consent Calendar and heard separately. All other items were approved as recommended.

A motion was made by Councilmember Barrios, seconded by Councilmember Dumitru, to approve the Consent Calendar as recommended. The motion carried by the following vote:

Ayes: Bilodeau, Barrios, Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and Slater Noes: None

Absent: None

END OF CONSENT CALENDAR
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4. REPORTS FROM MAYOR SLATER

4.1. Dissolution of Brandman and Creekside Village Council Ad Hoc Committee.

Mayor Slater reported that the committee has made progress since its creation last year.

A motion was made by Councilmember Dumitru, seconded by Councilmember Gutierrez, to dissolve the Brandman and Creekside Village Council Ad Hoc Committee.

The motion carried by the following vote:

Ayes: Bilodeau, Barrios, Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and Slater Noes: None

Absent: None

5. REPORTS FROM COUNCILMEMBERS
Councilmember Dumitru provided an update on an Orange County Sanitation District pipeline project on Taft Avenue between Glassell and Tustin.

Councilmember Tavoularis reported she was appointed by the City Selection Committee as Councilmember Dumitru's replacement on the Orange County Transportation Authority Board.

Mayor pro tem Bilodeau announced the Toll Roads annual Spring Tours will take place in May.

Councilmember Gutierrez requested staff consider adding e-scooter regulations to the electronic bike ordinance.

5.1. Highlight Local Business (Gutierrez)
Councilmember Gutierrez highlighted the following local business: Suite Beauty.

6. AB 1234 REPORTS
None

10. ADMINISTRATIVE REPORTS

10.1. Memorandum of Agreement between the City of Orange and the Mabury Ranch Homeowner’s Association for tree maintenance. (Continued from March 11, 2025) Written Comment
Janice Brownfield submitted an email in support of staff's recommendation and supports replacing trees where appropriate.

A motion was made by Mayor Slater, seconded by Councilmember Dumitru, to continue Item 10.1 to the May 13, 2025, Regular City Council meeting. The motion carried by the following vote:

Ayes: Bilodeau, Barrios, Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and Slater Noes: None

Absent: None

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7. REPORTS FROM BOARDS, COMMITTEES, AND COMMISSIONS

7.1. Reconsideration of the frequency of the Park Planning and Community Events Commission meetings.

City Manager Kisela briefly introduced the item. Council discussed leaving the meeting schedule as is and canceling meetings if necessary.

Public Speakers:

Chip Ahlswede, Park Planning & Community Events Commissioner, spoke in support of keeping the meeting schedule as is.

James Kushon, Park Planning & Community Events Commissioner, spoke in support of keeping the meeting schedule as is.

Written Comment
Eugene Fields, Park Planning & Community Events Commissioner, submitted an eComment in support of keeping the meeting schedule as is.

No further action was taken.

7.2. Annual presentation of Local Appointments List of all City Boards, Commissions, and Committees.

A motion was made by Mayor pro tem Bilodeau, seconded by Councilmember Barrios, to:
1) Confirm Mayor Slater's recommendation to reappoint the following eligible existing positions:
• CDBG Program Committee Members Kim Le, Connie Benson, Elaine Muselli, Chrissy Vaughn, and Pat Buttress for two-year terms respectively expiring June 30, 2027; • Design Review Committee Members Maryanne Skorpanich and Jerico Farfan for four-year terms respectively expiring June 30, 2029;
• Park Planning and Community Events Commissioners Eva Perez, Adam Litwin, Eugene Fields, Steve Freeman, and James Kushon for four-year terms respectively expiring June 30, 2029;
• Planning Commissioner Alison Vejar for a four-year term expiring June 30, 2029; and • Traffic Commissioner A.J. Ricci for a four-year term expiring June 30, 2029. 2) Approve the Local Appointments List and direct the City Clerk to post a copy in compliance with the Maddy Act.
3) Direct the City Clerk to post a Notice of Scheduled Vacancy for the following positions:
• CDBG Program Committee due to expiration of Melissa Mikail's term on June 30, 2025
• Orange Library Board of Trustees due to expiration of Katie Montgomery's and Rebecca Martinez's term on June 30, 2025
• Park Planning and Community Events Commission due to expiration of Erika de Vries' term on June 30, 2025
The motion carried by the following vote:

Ayes: Bilodeau, Barrios, Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and Slater Noes: None

Absent: None

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8. REPORTS FROM CITY MANAGER

8.1. Discussion on possibly utilizing the former Orange Fire Department Headquarters as a fire museum.

City Manager Kisela introduced the Item. Hiddo Horlings, President of the Call to Adventure of the California Fire Museum, provided a report utilizing a PowerPoint Presentation.

Public Speakers:

Nicole Pesaviera spoke in support.

Jake Comer hopes the City will conduct community meetings for public input and suggested using the site as a EV charger and parking lot.

Written Comments
Mike Alvarez, former Orange City Councilmember, submitted a letter in opposition and supports using the site for parking instead.

Judy Henderson submitted an eComment in support.

A motion was made by Councilmember Dumitru, seconded by Councilmember Barrios, to approve the use of the former Orange Fire Department Headquarters for a minimum of one year with a 60 day termination notice, and directed staff to evaluate plans for a design build parking lot and conduct a community meeting for public input. The motion carried by the following vote:

Ayes: Bilodeau, Barrios, Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and Slater Noes: None

Absent: None

9. PUBLIC HEARINGS

9.1. Public Hearing to consider an appeal of Planning Commission approval of Conditional Use Permit No. 3225, a request for alcohol sales in conjunction with a proposed restaurant located at 191 N. Orange Street and finding of California Environmental Quality Act Exemption (Appeal No. 25-0009).

Councilmember Barrios recused herself from Item 9.1 due to a potential conflict with a nearby property interest and left the dais at 7:33 p.m.

Associate Planner Arlen Beck provided the staff report and answered Council's questions.

Mayor Slater opened the Public Hearing at 8:02 p.m.

Public Speakers:

Leezie Kim (Applicant/Appellant) spoke in support of staff's recommendations except for the patio operating hours and not allowing amplified background music on patios .

She requested Council consider extending the hours of the west patio to 11:00 p.m. on Friday and Saturday and allowing amplified background music on the patios.

Alyssa Hernandez spoke in support of approving the project.

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Public Speakers (Continued):

Brian Lochrie spoke in opposition of the project.

Guy Hinrichs spoke in opposition of the project.

Craig Enberg voiced concerns with noise from the outside patios.

Barry Cottle spoke in support of the project.

Written Comments
The following submitted emails in support of the project: Lars Walton, Gina Cunningham, Jim Gilmore, Christine Villegas, Bender Family, Jonathan St. Clair, David Gillanders, Chris Lamm, Megan Penn, Nick Delja, Judson Brown, Tisha Jenkins, James and Rita Sallinger, Owen Family, Dylan Gormly, Todd Woody, Jon Upham, and, Cameron Geringer-Pate.

Mayor Slater closed the Public Hearing at 9:05 p.m.

During discussion, a motion was made by Mayor pro tem Bilodeau, and seconded by Mayor Slater, to adopt Resolution No. 11603 with the following added conditions:
1) Daily, from 6:30 p.m. to close, seating on the north patio shall be individual tables seating no more than four patrons at each table.
2) Amplified background music will be allowed but it cannot be audible past the property lines and outdoor music on the north patio shall be turned off at 10:00 p.m. 3) The operating hours for the north patio are 7:00 a.m. to 10:00 p.m. daily and shall have a visible sign informing patrons that the north patio closes at 10:00 p.m. 4) The CUP shall be reviewed at 3 months, 6 months, and on year from the date of the opening of the restaurant.
5) The restaurant shall operate 7:00 a.m. to 10:00 p.m. Sunday through Thursday and 7:00 a.m. to 11:00 p.m. on Fridays and Saturdays.
6) The operating hours for the west patio are 7:00 a.m. to 10:00 p.m. Sunday through Thursday and 7:00 a.m. to 11:00 p.m. on Friday and Saturday.

During further discussion, Councilmember Dumitru requested to amend the motion by adding a condition that the restaurant provide a phone number that is a direct line to the manager of the restaurant to the neighboring properties on E. Maple Avenue.

Mayor pro tem Bilodeau and Mayor Slater agreed to the amendment.

A motion was made by Mayor pro tem Bilodeau, seconded by Mayor Slater, to:
1) Adopt amended Resolution No. 11603 with the added conditions as listed below. A Resolution of the City Council of the City of Orange approving Conditional Use Permit No. 3225, a request by CDO Orange, LLC, dba Culinary Dropout for a Type 47 ABC License (On-Sale General) at a proposed restaurant located at 191 N. Orange Street.

Added Conditions:
• Daily, from 6:30 p.m. to close, seating on the north patio shall be individual tables seating no more than four patrons at each table.
• Amplified background music will be allowed but it cannot be audible past the property lines and outdoor music on the north patio shall be turned off at 10:00 p.m. • The operating hours for the north patio are 7:00 a.m. to 10:00 p.m. daily and shall have a visible sign informing patrons that the north patio closes at 10:00 p.m.

Page 9 of 11 ends

Draft
19 City Council Minutes - Draft April 8, 2025
• The CUP shall be reviewed at 3 months, 6 months, and on year from the date of the opening of the restaurant.
• The restaurant shall operate 7:00 a.m. to 10:00 p.m. Sunday through Thursday and 7:00 a.m. to 11:00 p.m. on Fridays and Saturdays.
• The operating hours for the west patio are 7:00 a.m. to 10:00 p.m. Sunday through Thursday and 7:00 a.m. to 11:00 p.m. on Friday and Saturday. • The restaurant will provide a phone number that is a direct line to the manager of the restaurant to the neighboring properties on E. Maple Avenue. 2) Find the request categorically exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15301 of the State CEQA Guidelines.

The motion carried by the following vote:

Ayes: Bilodeau, Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and Slater Noes: None

Absent: None
Recuse: Barrios
Councilmember Barrios returned to the dais at 9:12 p.m.

10. ADMINISTRATIVE REPORTS

10.1. Memorandum of Agreement between the City of Orange and the Mabury Ranch Homeowner’s Association for tree maintenance. (Continued from March 11, 2025) Item 10.1 was previously re-ordered to be heard before Item 7.1 and continued to May 13, 2025.

10.2. Agreement with the Orange International Street Fair, Inc. to produce the Treats in the Streets Autumn Festival.

A motion was made by Councilmember Dumitru, seconded by Councilmember Gyllenhammer, to approve the agreement with the Orange International Street Fair, Inc. to produce the Treats in the Streets Autumn Festival; and authorize the Mayor and City Clerk to execute on behalf of the City. The motion carried by the following vote:

Ayes: Bilodeau, Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and Slater Noes: None

Absent: None
Abstain: Barrios

10.3. Update on the progress of the development of the 2025-2029 Consolidated Plan including the 2025-2026 Annual Action Plan and 2025-2029 Regional Analysis of Impediments to Fair Housing Choice.

Monika Troncoso, MNS Housing Manager consultant, provided a brief staff report.

Public Speaker:

Gregory Mathes commented on the need for more very low/extremely low income housing units and cold weather shelters.

A motion was made by Councilmember Dumitru, seconded by Mayor pro tem Bilodeau, to:

Page 10 of 11 ends

Draft
20 City Council Minutes - Draft April 8, 2025
1) Approve the identified priorities to be incorporated into the 2025-2029 Consolidated Plan.
2) Approve the funding recommendations for the 2025-2026 Annual Action Plan. 3) Authorize staff to incorporate approved priorities and funding recommendations into the 2025-2029 Consolidated Plan that includes the 2025-2026 Annual Action Plan. 4) Receive and file the 2025-2029 Regional Analysis to Fair Housing Choice.

The motion carried by the following vote:

Ayes: Bilodeau, Barrios, Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and Slater Noes: None

Absent: None

11. ADJOURNMENT
There being no further business, the meeting was adjourned at 9:31 p.m.

The next Regular City Council Meeting will be held on Tuesday, April 22, 2025, at 7:00 p.m. in the Council Chamber, with Closed Session beginning at 5:00 p.m. ______________________ _________________________
PAMELA COLEMAN DANIEL R. SLATER

CITY CLERK MAYOR

Page 11 of 11 ends

Draft
21 Agenda Item
City Council
Item #: 3.2. 4/22/2025 File #: 25-0221
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Adoption of the updated City of Orange Sewer System Management Plan

2. SUMMARY
State Water Resources Control Board Order No. 2022-0103-DWQ adopted by the State on December 6, 2022 requires owners of sewer collection systems to update and recertify their Sewer System Management Plan at least once every six years.

3. RECOMMENDED ACTION

1. Adopt the updated City of Orange Sewer System Management plan.

2. Authorize and direct the Public Works Director to execute and deliver any and all documents (including amendments or modifications to the Sewer System Management Plan) deemed necessary or advisable in order to carry out, give effect to, and comply with the terms and intent of State Water Resources Control Board Order No. 2022-0103-DWQ.

4. FISCAL IMPACT
None.

5. STRATEGIC PLAN GOALS
Goal 3: Enhance Public Communication Strategy and Quality of Life Goal 5: Improve Infrastructure, Mobility, and Technology

6. DISCUSSION AND BACKGROUND
Order No. R8-2002-0014 adopted by the Santa Ana Regional Water Quality Control Board on April 26, 2002 required cities in Orange County that own their own sewer collection systems to adopt a Sewer System Management Plan (SSMP) for the management of their sewer collection systems. On October 11, 2005 the City Council adopted the required SSMP. On May 2, 2006 the State Water Resources Control Board adopted Order No. 2006-0003-DWQ regulating sanitary sewer collection systems statewide. This Order superseded waste discharge requirement Order No. R8-2002-0014 and required a new SSMP. On July 14, 2009 the City Council adopted an updated and revised SSMP consistent with the new statewide Order.

Order R8-2006-0003-DWQ contained a provision that required permittees to update and recertify their SSMP every five years. The City’s most recent SSMP update was performed in 2020, a copy of City of Orange Page 1 of 2 Printed on 4/17/2025
powered by Legistar™ 22
Item #: 3.2. 4/22/2025 File #: 25-0221
the SSMP and Appendices is available for review at the City Clerk’s office and on the City website.

Order WQ 2022-0103-DWQ supersedes the previous order, and amendments thereafter, and contains a provision that requires the permittees to update and certify their SSMP every six years.

Consistent with this requirement, the City’s SSMP has been updated to reflect changes required of the new permit. The updated SSMP includes the latest sanitary sewer and storm drain maps, ordinances, revised spill categories, revised organization charts, agency coordination, and the name change for the Overflow Emergency Response Plan to the Spill Emergency Response Plan. The SSMP also includes text changes in the body of the SSMP and the Fats, Oils and Grease (FOG) program referenced in the SSMP. A copy of the SSMP and Appendices is available for review at the City Clerk’s office and on the City website.

7. ATTACHMENTS
· Updated Sewer System Management Plan without appendices. · 2020 Sewer System Management Plan without appendices.

City of Orange Page 2 of 2 Printed on 4/17/2025
powered by Legistar™ 23
Agenda Item
City Council
Item #: 3.2. 4/22/2025 File #: 25-0221
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Adoption of the updated City of Orange Sewer System Management Plan

3. RECOMMENDED ACTION

1. Adopt the updated City of Orange Sewer System Management plan.

4. FISCAL IMPACT
None.

5. STRATEGIC PLAN GOALS
Goal 3: Enhance Public Communication Strategy and Quality of Life Goal 5: Improve Infrastructure, Mobility, and Technology

Order R8-2006-0003-DWQ contained a provision that required permittees to update and recertify their SSMP every five years. The City’s most recent SSMP update was performed in 2020, a copy of City of Orange Page 1 of 2 Printed on 4/17/2025
powered by Legistar™ 24
Item #: 3.2. 4/22/2025 File #: 25-0221
the SSMP and Appendices is available for review at the City Clerk’s office and on the City website.

Order WQ 2022-0103-DWQ supersedes the previous order, and amendments thereafter, and contains a provision that requires the permittees to update and certify their SSMP every six years.

7. ATTACHMENTS
· Updated Sewer System Management Plan without appendices. · 2020 Sewer System Management Plan without appendices.

City of Orange Page 2 of 2 Printed on 4/17/2025
powered by Legistar™ 25
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51 SANITARY SEWER

MANAGEMENT PLAN

PREPARED BY

CITY OF ORANGE

PREPARED FOR

STATE WATER RESOURCES CONTROL BOARD
ORDER NO.2006-003-DWQ

GENERAL WASTE DISCHARGES REQUIREMENTS
Updated May 2020
52 DATE REV.

No.

By Revisions
January 12 1 G. Estrada Title change, update org chart, sewer maps, other minor changes
May 2013 2 G. Estrada Update SSMP text, Overflow Emergency Response Plan, org charts, ordinances, maps, sewer master plan,
May 2014 3 G. Estrada Updated org charts and maps, City Council Certification November
2017
4 G. Estrada Update Public Works Organization, maps, spill guide May 2020 5 Frank Sun Update Public Works Organization, add definitions, update Operations and Maintenance Program, update
Overflow Emergency Response Plan

SSMP UPDATE LOG SHEET
53 SSMP City of Orange
Updated May 2020
Table of Contents
Page
DEFINITIONS................................................................................................................................................... i I. GOAL ................................................................................................................................................1 II. ORGANIZATION................................................................................................................................1 III. LEGAL AUTHORITY ...........................................................................................................................2 IV. OPERATION AND MAINTENANCE PROGRAM. .................................................................................3 V. DESIGN AND PERFORMANCE PROVISIONS......................................................................................5 VI. OVERFLOW EMERGENCY RESPONSE PLAN......................................................................................6 VII. FOG CONTROL PROGRAM................................................................................................................7 VIII. SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN ...............................................................9 IX. MONITORING, MEASURING, AND PROGRAM MODIFICATIONS......................................................9 X. SSMP PROGRAM AUDITS ...............................................................................................................10 XI. COMMUNICATION PROGRAM.......................................................................................................10

APPENDICES
Appendix A – Orange Public Works Organization Chart
Appendix B – Sanitary Sewer Overflow Emergency Response Plan Appendix C – Municipal Code Sections
Appendix D – Pump Station Maintenance and Manhole Inspection Form Appendix E – Orange Sewer and Storm Drain System Maps
Appendix F – Sewer System Maintenance Frequency Map
Appendix G – Orange Sewer Main Hot Spot List
Appendix H – Sewer System Deficiency Update
54 SSMP City of Orange
Updated May 2020
Page i

DEFINITIONS
Authorized Inspector – the individual responsible for notifying regulatory agencies that an SSO has occurred. This person is also responsible for reporting the spill to the state online database and ensuring that the SSO affected area has been cleaned.

Collection System - The system of pipes, sewer lines, or other conveyances owned by the City and located within the City's boundaries used to collect and convey wastewater to Reclamation Plant No. 1 in Fountain Valley or Treatment Plant No. 2 in Huntington Beach (“the Facility”), excluding sanitary sewer laterals and satellite systems.

Condition Assessment - A report that comprises inspection, rating, and evaluation of the existing condition of the Collection System. Inspection is based upon closed circuit television ("CCTV") inspections of sewer lines, manhole inspections, inspections for structural defects, and inspections of pipe connections at the manhole. After CCTV inspection occurs, pipe conditions are assigned a grade, such as the Pipeline Assessment and Certification Program ("PACP") rating system developed by the National Association of Sewer Service Companies.

Condition Assessment Cycle - A Condition Assessment of the entire sewer system that requires each gravity sewer line to be CCTV'd every ten years, but does not require all sewer lines to be on the same CCTV schedule. Accordingly, each gravity sewer line will be on its own cycle, where such CCTV will occur at least every ten years or more frequently, if necessary.

Full Condition Assessment - A Condition Assessment, (excluding Surface Water Condition Assessment(s) which are defined below) of all sewer lines in the Collection System, except sanitary sewer laterals.

Onsite Supervisor - the onsite supervisor is an individual at a sewer spill who is of the highest rank within Orange Streets and Sanitation Division. This person is responsible for directing the operations, gathering information and ensuring that the SSOERP and SSOP are adhered to.

Sanitary Sewer Overflow - a sanitary sewer overflow (a.k.a. sewer spill, sanitary sewers spill, sewer overflow) is any overflow, spill, release, discharge or diversion of untreated or partially untreated from a sanitary sewer system. Sanitary sewer overflows include: (i) overflows or release of untreated or partially treated wastewater that reach waters of the United States; (ii) overflows or releases of untreated or partially treated wastewater that do not reach waters of the United States; and (iii) wastewater backups into buildings and on private property that are caused by blockages or flow conditions within the publicly owned portion of a sanitary sewer (not a building lateral). Wastewater backups into buildings caused by a blockage or other malfunction of the building lateral that is privately owned is a sanitary sewer overflow when sewage is discharged off a private property into streets, storm drains, or waters of the State.

Sanitary Sewer System - any system of pipes, pump stations, sewer lines, or other conveyances upstream of a wastewater treatment plant headworks used to collect and convey wastewater to the publicly owned treatment facility. Temporary storage and conveyance facilities (such as vaults, temporary piping, construction trenches, wet wells, impoundments, tanks, etc.) are considered to be part of the sanitary sewer system and discharges into these temporary storage facilities are not considered sanitary sewer overflows.

Surface Water Condition Assessment - A Condition Assessment of sewer lines in the Collection System, (excluding sanitary sewer laterals) located within 200 feet of a surface water.

Significantly Defective - A sewer pipe is considered Significantly Defective if its condition receives a Structural or Operation and Maintenance grade of 4 or 5 based on the PACP rating system or an equivalent 55 SSMP City of Orange
Updated May 2020
Page ii
rating system developed by the City. The PACP assigns grades based on the significance of the defect, extent of damage, percentage of flow capacity restriction, and/or the amount of pipe wall loss due to deterioration. Grades are assigned as follows:
5 - Most significant
4 - Significant
3 - Moderate
2 - Minor to moderate
1 - Minor.

Surface Waters - Refer to the Santa Ana River, Santiago Creek, and Handy Creek, those portions of which are located within the City of Orange.
56 SSMP City of Orange
Updated May 2020

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SEWER SYSTEM MANAGEMENT PLAN
I. GOAL
The goal of the SSMP is to provide a plan and schedule to properly manage, operate and maintain all parts of the sanitary sewer system. This will help reduce and prevent SSOs, as well as mitigate any SSOs that do occur.

The City of Orange recognizes the importance of protecting ocean water quality by preventing sewer spills and is supplementing its existing sewer system management program with the requirements of the State regulations
II. ORGANIZATION
THE SSMP MUST IDENTITY:

A. The name of the responsible or authorized representative as described in Section J of the Order.

All signed reports required by the WDR are signed by representatives of the City of Orange identified as Legally Responsible Officials. The names and their responsibility are shown in the table below.

Name Title Responsibility
Rick Otto City Manager Overall program responsibilities Christopher Cash Public Works Director Carrying out WDR Activities Mike Carney Environmental Program Mgr. FOG Program, SSO reports B. The names and telephone numbers for management, administrative and maintenance positions responsible for implementing specific measures of the SSMP program. The SSMP must identify lines of authority through an organization chart or similar document with a narrative explanation.

The City of Orange Public Works Department is responsible for implementing the Sanitary Sewer Management Plan (SSMP). A set of organization charts that includes names and telephone numbers of sewer maintenance personnel is contained in Appendix A along with their individual responsibilities for implementing this SSMP. The charts also outline the lines of authority for administrative and field staff.

C. The chain of communication for reporting SSOs, from receipt of a complaint or other information, including the person responsible for reporting SSOs to the State and Regional Water Board and other agencies if applicable (such as County Health Officer, County Environmental Health Agency, Regional Water Board, and/or California Emergency Management Agency (CALEMA) (formally State Office of Emergency Services (OES)).

Public Works Engineering Division’s Surface Water Quality Section is responsible for oversight of the reporting process. Depending on the time of day in which SSOs occur, calls for the reporting of SSOs occur in two ways as reported in Section VI and the Sewer System Overflow Emergency Response Plan included in Attachment B. During normal working office hours, calls of SSOs are reported to the Public Works Maintenance Division at 714-532-6480. After normal working hours including weekends and holidays, calls are forwarded to the City’s Public Works Water Division where the Water Plant Operator takes all information and forwards the information to the on-call Public Works supervisor. At that point City work crews are dispatched to the site along with an Environmental Compliance Specialist, who provides reports 57 SSMP City of Orange
Updated May 2020

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to the state and affected regulatory agencies including the Orange County Health Care Agency, and procedures outlined in the Sanitary Sewer Overflow Emergency Response Plan are followed.

III. LEGAL AUTHORITY
Each Enrollee must demonstrate their sanitary sewer system uses ordinances, service agreements or other legally binding procedures, that it possesses the necessary legal authority to:

A. Prevent illicit discharges into its sanitary sewer system (examples may include I/I, storm water, chemical dumping, unauthorized debris and cut roots, etc.); B. Require that sewers and connections be properly designed and constructed; C. Ensure access for maintenance, inspection, or repairs for portions of the laterals owned or maintained by the public agency;
D. Limit the discharge of fats, oils, and grease and other debris that may cause blockages, and E. Enforce any violation of its sewer ordinances.

The City of Orange’s legal authority for items A-E is established by the following: (responses listed in corresponding order to the items above)

1. OCSD Ord. 37 (This is an Orange County Sanitation District ordinance that covers the City of Orange and can be found in Appendix C.)
This is a general ordinance for the Orange County Sanitary District which treats all of the wastewater from the City of Orange. The ordinance contains requirements on what can be disposed of in the sewers, prohibited discharges, authority to carry out ordinance and enforcement.

2. City of Orange Specifications and Standard Plans, Standard Specifications for Public Works Construction (See Appendix C for specific sections) and Design and Construction Requirements of Sanitary Sewers.

Design of sewers in the City’s collection system is based on the requirements contained in Design and Construction Requirements of Sanitary Sewers by the Orange County Sanitation District. It contains design requirements such as maximum peak flow allowed, minimum velocity, depth of cover, land use density, manhole spacing, materials and other criteria used in designing sewers within the City. While not formally incorporated into the City’s municipal code, it is used by the various divisions involved in the design of sewers. The City of Orange Standard Plans Series 200 provides information on constructing sewer manholes and other elements related to sanitary sewers.

Through its municipal code, the City has adopted the Standard Specifications for Public Works Construction more commonly known as the Green Book. This document, particularly sections 306 and 500 are used in the construction of City sewers. Section 306 Underground Conduit Construction covers sewer pipe construction and includes information on excavation, trenching, bedding, joints, backfill, air pressure tests, water pressure tests and other items related to the installation and acceptance of underground pipes.

Section 500, Pipeline Rehabilitation, includes information on various lining methods that can be used to rehabilitate underground pipes.

3. OMC 13.56
Most laterals in the City of Orange are privately owned. It is the responsibility of the owner to maintain the private lateral in good working condition free of obstructions (OMC 13.56.050). In cases where a sewer 58 SSMP City of Orange
Updated May 2020

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lateral is required to be maintained by the City, an easement is recorded that contains provisions for access, maintenance and inspection by the City.

4. OMC 13.66 Fats, Oils and Grease Control Regulations and OCSD Ord. 37 The fats, oils and grease (FOG) requirements are contained within Section 13.66 of the Orange Municipal Code. The FOG requirements allow the City to require grease capturing devices for food service establishments if there is a possibility that the facilities may discharge excessive grease into the sewer system. The Municipal Code contains requirements for design, construction and enforcement. Separately, a document titled Fog Program has been prepared that provides information on the implementation of the FOG Program to reduce discharges of fats, oils and grease into the City’s sewer system. The Municipal Code is included in Appendix C and the FOG Program can be viewed on the City’s SSMP website.

5. OMC 13.66 and OMC 13.64 Industrial Waste
The City uses OMC 13.66 (FOG requirements) and OMC 13.64 (Industrial Waste) to prohibit the discharge of waste that may be harmful or obstruct flow within the sewer system.

IV. OPERATION AND MAINTENANCE PROGRAM
The SSMP must include those elements listed below where appropriate and applicable to the Enrollee’s system:

A. Maintain up-to- date maps of the sanitary sewer system, showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable storm water conveyance facilities:

The City of Orange collection system has been mapped including all gravity lines and manholes, pump facilities and storm water conveyance systems. These maps are stored within the City’s geographic information system (GIS) and are maintained and updated as needed. Attributes available for viewing within the GIS system include pipe size, material, year built, pipe identifier, slope, invert, manhole number and other attributes. Storm water conveyance facilities are also stored in a GIS database and include information such as pip size, material, catch basin and their identifier and other information. A copy of these maps can be found in Appendix E.

B. Describe routine preventive operation and maintenance activities by staff and contractors, including a system for scheduling regular maintenance and cleaning of the sanitary sewer system and frequent cleaning and maintenance targeted at known problem areas. The preventive maintenance program should have a system to document scheduled and conducted activities, such as work orders.

The City of Orange has historically had a Preventive Maintenance Plan, which included cleaning of the City’s collection system. Since 2010, to provide increased and dedicated resources to the sewer system, the City has contracted out a vast majority of the cleaning and inspection. This includes routine cleaning and inspection as well as the more frequent “hot spots” cleaning. The city has been divided into 5 sections based on their primary servicing requirements where areas of greater need would be emphasized such as industrial/commercial areas and areas where sewer pipe grades were minimal. The oldest sections of the city will be inspected annually. Residential areas and areas where sewer pipe grades are in excess of minimal scour velocity will be cleaned less frequently (every two to three years) and other areas inspected every five years. Until a specific cause is identified and eliminated, hot spots will be monitored and cleaned as needed, typically every three or six months depending on suspected cause and buildup in the pipe. 59 SSMP City of Orange
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The City of Orange will implement mechanical root control methods when roots are determined to be the cause of buildup in the pipe. Chemical root control is not allowed.

The City of Orange will continue to monitor and adjust schedules to facilitate optimal operation of the collection system and proper allocation of limited resources. Cleaning and CCTV inspection will be on the schedule identified in Appendix F. A listing of the existing hot spots can be found in Appendix G.

In addition, the City of Orange has two sewer pump stations, which are serviced and inspected monthly under a contract. See Appendix D.

Manhole inspections are conducted during field visits and documented using the form in Appendix D.

C. Develop a rehabilitation replacement plan to identify and prioritize system deficiencies and implement short-term and long-term rehabilitation actions to address each deficiency. The program should include regular visual inspections of manholes and sewer pipes, and a system for ranking the condition of sewer pipes and scheduling rehabilitation. Rehabilitation replacement should focus on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects.

Finally, the rehabilitation replacement plan should include a capital improvement plan that addresses proper management and protection of the infrastructure needs. The plan shall include a time schedule for implementing the short and long-term plans and a schedule for developing the funds needed for the capital improvement plan.

The City of Orange will utilize the CCTV inspection program as outlined in (B) above. This program identifies structural deficiencies in the City’s collection system. Prioritization along with short and longterm strategies for rehabilitation of any structural deficiencies found through the inspection program will be addressed in the City’s capital improvement program. This is a comprehensive budgeting program, which looks forward seven years and is updated annually. Items related to deficiencies identified in the City’s Master Plan of Sewers are discussed in Section 6 of the latest plan dated August 2012.

By February 2025, for all sewer lines in the Collection System located within two hundred (200) feet of Surface Waters, the City of Orange will:

1. Repair or replace all gravity sewer lines previously found to be Significantly Defective;

2. Begin a Surface Water Assessment to prioritize the review, rating, and repairs of gravity sewer lines located within 200 feet of a surface water.

3. Sewer pipe segments containing defects with a PACP rating of 3 that are not repaired or replaced within five (5) years after completion of the Surface Water Condition Assessment are to be reCCTV'd every ten (10) years to ascertain their condition. If the City determines the sewer pipe segment has deteriorated and needs to be repaired or replaced, the City shall complete such repair or replacement within five (5) years after the last CCTV cycle.

For the remainder of the Collection System, the City will implement the Condition Assessment Cycle and re-inspect all gravity sewer lines, manholes, pump/lift stations, and pipe segments at least every ten (10) years. This program of re-inspection will begin one (1) year following completion of the Full Condition Assessment.

D. Provide training on a regular basis for staff in sanitary sewer system operations and maintenance, and require contractors to be a properly trained.
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Administrative and Field Staff attend training as available. California Water Environment Association (CWEA) certification training for Field staff is conducted on a regular basis. Attainment of the following certification grades will be the goal of the City of Orange.

Position Level Cert. Type
Maintenance Division Manager Grade 4 Collections
Assistant Field Services Manager Grade 3 Collections
General/Sanitation Supervisor Grade 2 Collections
All Field support staff Grade 1 Collections
Environmental Compliance Specialist Grade 1 Collections Environmental Scientist Grade 3 Collections
Environmental Program Manager
(Surface Water Quality)
Grade 3 Collections
Contract personnel are trained on an as-needed basis.

E. Provide equipment and replace part inventories, including identification of critical replacement parts.

The City of Orange has or has on order general maintenance equipment necessary to perform minor sewer construction, maintenance, and inspection work. The City maintains a limited supply of sewer pipe, clamps, manhole covers and emergency pumps and hoses stored at the City’s Corporation Yard. In addition, as part an emergency response cooperative, the City is able to contact other local wastewater agencies to obtain emergency repair parts.

V. DESIGN AND PERFORMANCE PROVISIONS
A. Design and construction standards and specifications for the installation of new sanitary sewer systems, pump stations and other appurtenances; and for the rehabilitation and repair of existing sanitary sewer systems.

As noted in Section III B, design of the City’s sewer collection system is based on the Orange County Sanitation District’s document Design and Construction Requirements of Sanitary Sewers. The document contains design requirements such as maximum peak flow allowed, minimum velocity, depth of cover, land use density, manhole spacing, materials and other criteria used in designing sewers within the City.

Construction specifications for construction and performance of its new sewer lines and the rehabilitation of existing sewer lines are through the Standard Specifications for Public Works Construction (Green book) as modified internally to meet City requirements. The Green Book sections most commonly used in the construction of City sewers are sections 306 and 500.

Section 306 Underground Conduit Construction covers sewer pipe construction and includes information on excavation, trenching, bedding, joints, backfill, air pressure tests, water pressure tests and other items related to the installation and acceptance of underground pipes. Section 500, Pipeline Rehabilitation, includes information on various lining methods that can be used to rehabilitate underground pipes. These sections are contained in Appendix C.
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In addition, the City of Orange Standard Plans Series 200 provides information on constructing sewer manholes and other elements related to sanitary sewers. Copies of these plans are contained in Appendix C.

B. Procedures and standards for inspecting and testing installation of new sewers, pumps and other appurtenances and for rehabilitation and repair projects.

Inspection and testing standards of new sewers and rehabilitation of existing sewers are in accordance with Section 306 of the Green Book as noted in Section V.A above. Applicable sections are contained in Appendix C.

VI. OVERFLOW EMERGENCY RESPONSE PLAN
Each Enrollee shall develop and implement an overflow emergency response plan that describes measures to protect public health and the environment. At a minimum, this plan must include the following:

A. Proper notification procedures so that the primary responders and regulatory agencies are informed of all SSOs in a timely manner.

The City of Orange maintains a 24-hour, 7-day per week emergency callout program. Call-in numbers are published for SSOs occurring during normal business hours and after close of business. Notification procedures are in accordance with the State WDR Order as identified in the City’s Sanitary Sewer Overflow Emergency Response Plan included in Appendix B.

B. A program to assure on appropriate response to all overflows.

The City of Orange has developed a Sanitary Sewer Overflow Emergency Response Plan (SSOERP) that identifies how the City responds to SSOs during normal and after business hours. The plan identifies specific activities conducted at the SSO site, reporting of SSOs to regulatory agencies and roles assigned to specific individuals. This plan can be found in Appendix B.

C. Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities (e.g. health agencies, regional water boards, water suppliers, etc.) of all SSOs that potentially affect public health or reach the waters of the State in accordance with the MRP. All SSOs shall be reported in accordance with this MRP, the California Water Code, other state law, and other applicable Regional Water Board WDRs or NPDES permit requirements. The SSMP should identify the officials who receive immediate notification.

As noted above, the City’s SSOERP identifies reporting responsibilities and to whom notifications are made and the time frames for reporting SSOs. The Santa Ana Regional Board receives notification of all SSOs regardless of their category designation within 24 hours. The California Emergency Management Agency (CAL-EMA) (formerly, the State Office of Emergency Services (OES)) and the Orange County Health Care Agency receive notification of an SSO within the first 2 hours of an SSO.

D. Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the emergency response plan and are properly trained.

City of Orange staff has regular meetings and training. Following each public response to a sewer overflow, staff meetings are held where response procedures are evaluated and future actions discussed to maximize efficiency in the response. Appropriate information is then related to the entire sewer response team through 62 SSMP City of Orange
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subsequent staff meetings and training, typically accomplished at the next monthly all-hands safety meeting. Contract staff receive printed materials for review and guidance from City staff to ensure optimum performance.

E. Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities.

City of Orange staff is trained in emergency operations response. Meetings are held frequently to ensure staff is properly trained to respond to all situations including the use of traffic control. If deemed necessary, staff is also trained on when to seek support from other City departments such as Police or Fire Department.

F. A program to ensure that all reasonable steps are taken to contain and prevent the discharge of untreated and partially treated wastewater to waters of the United States and to minimize or correct any adverse impact on the environment resulting from the SSOs, including such accelerator or additional monitoring as may be necessary to determine the nature and impact of the discharge.

The City of Orange’s goal is to contain all SSOs and prevent discharge to surface waters to the maximum extent practicable. As noted above, meetings are held following public spills and response procedures evaluated. Any changes recommended are utilized in future spill responses. These efforts are undertaken to ensure timely and maximum efficiency in minimizing spills to Waters of the United States.

Water bodies within the City of Orange are primarily engineered flood control channels that are fenced off from the public. This minimizes any public contact with potential sewer overflows. In addition, 91% of all creeks and channels discharge to the Santa Ana River, which is earthen bottom with sandy soils that allow rapid infiltration of all nuisance water flowing in storm drain pipes further reducing the impact to the public.

VII. FOG CONTROL PROGRAM
Each Enrollee shall evaluate its service area to determine whether a FOG control program is needed.

If an Enrollee determines that a FOG program is not needed, the Enrollee must provide justification for why it is not needed. If FOG is thought to be a problem, then Enrollee must prepare and implement a FOG source control program to reduce the amount of these substances discharged to the sanitary sewer system. This plan shall include the following as appropriate:

A. An implementation plan and schedule for a public education outreach program that promotes proper disposal of FOG.

The City of Orange has provided a poster and two informational DVDs to all City restaurants on the proper disposal of FOG and kitchen best management practices. When a new restaurant opens in the City it receives a poster and DVD containing appropriate best management procedures for kitchen practices to ensure it adheres to proper FOG disposal. In addition, the City currently uses its local newsletter Our Orange and website to reach residents and inform them of the need for proper FOG disposal. FOG brochures are also available at the City’s Public Works counter.

B. A plan and schedule for the disposal of FOG generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and or additional facilities needed to adequately a dispose of FOG generated within a sanitary sewer system service area.

Each City of Orange restaurant is responsible for the proper disposal of FOG generated within its facility.

If necessary and requested by the facility, the City provides a list of acceptable FOG disposal operators. 63 SSMP City of Orange
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Operators can dispose of their FOG at the Orange County Sanitary District facilities located in Fountain Valley.

C. The legal authority to prohibit discharges to the system and identify measures to prevent SSOs and blockages caused by FOG.

The City of Orange adopted Ordinance 17-04 its Fats, Oils and Grease Control Regulations Applicable to Food Service Establishments on November 9, 2004 to control the discharge of FOG into the City’s sanitary sewer system. The ordinance was codified into its municipal code in Chapter 13.66. The ordinance contains information on how to reduce the impact of FOG on the sewer system through the use of kitchen best management practices. A copy of the ordinance can be found in Appendix C D. Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, and maintenance requirements, BMP requirements, recordkeeping and reporting requirements.

Ordinance 17-04 requires all new food service facilities (FSEs) to install grease interceptors or grease traps as necessary to control the discharge of FOG into the sanitary sewer system. FSEs that are upgraded or have operational changes may also be required to install grease interceptors or grease traps if they trigger certain requirements in the ordinance. In addition, existing FSE may be required to install new grease control devices if it is determined that they are discharging an excessive amount of grease and it is contributing to sanitary sewer overflows. The ordinance also contains BMP, recordkeeping and reporting requirements. A copy of the ordinance can be found in Appendix C.

E. Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the FOG ordinance.

Ordinance 17-04 provides authority to inspect grease producing facilities and contains enforcement provisions that include Civil and Criminal penalties to ensure those discharging FOG into the sanitary sewer system can be prosecuted. The City of Orange currently contracts with the Orange County Health Care Agency to inspect all of the City’s restaurants to ensure proper best management practices are being implemented and FOG is not being discharged. City staff are used to inspect grease interceptors and grease traps every 3 to 6 months as needed based on the amount of FOG generated.

F. An identification of sanitary sewer system sections subject to FOG blockages and establishment of a cleaning maintenance schedule for each section.

The City of Orange has produced a list of hot spots associated with FOG discharges. Hot spots are cleaned regularly every 3 to 6 months to minimize wastewater overflows. These hot spots can be found in Appendix G
G. Development and implementation of source control measures for all the sources of FOG discharged to the sanitary sewer system for each section identified in F. above.

As noted in A above, all grease producing facilities are provided with education and training material on the proper disposal of FOG. Where specific sources have been identified, attempts are made to remove the FOG source through education, additional BMP training or installation of grease capturing devices. Where the source cannot be identified, the area is targeted for outreach through flier distribution of door hangers or educational letters. The area may also be added for frequent cleaning. All of this is considered instrumental in reducing wastewater overflows from hot spot areas. Based on the frequency of sewer spills the previous years, the program seems to be successful. 64 SSMP City of Orange
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VIII. SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN
The Enrollee shall prepare and implement a capital improvement plan (CIP) that will provide hydraulic capacity of key sanitary sewer system elements for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event. At a minimum the plan must include:

A. Evaluation: Actions needed to evaluate those portions of the sanitary sewer system that are experiencing or contributing to an SSO discharge caused by hydraulic deficiency. The evaluation must provide estimates of peak flows (including flows from SSOs that escape from the system) associated with conditions similar to those causing overflow events, estimates of the capacity of key system components, hydraulic deficiencies (including components of the system with limiting capacity) and the major sources that contribute to the peak flows associated with overflow events.

The City of Orange completed an update to its Master Plan of Sewers in August 2012. Included in that plan is a complete capacity analysis of the collection system. The plan identifies deficient segments within the system along with the recommended upgrades. These recommendations will be evaluated and included in the City’s CIP program as needed. A copy of the new Master Plan recommendations are contained in Appendix H.

B. Design Criteria: Where design criteria do not exist or are deficient, undertake the evaluation identified in A above to establish appropriate design criteria.

The City of Orange utilizes the County Sanitation Districts of Orange County design criteria to design and assess the capacity of its collection system. This criterion is the basis for analysis of its existing sewer collection system contained in the City’s Master Plan of Sewers.

C. Capacity Enhancement Measures: The steps needed to establish a short and long-term CIP to address identified hydraulic deficiencies, including prioritization, alternatives analysis, and schedules. The CIP may include increases in pipe size, I/I reduction programs, increases and redundancy in pumping capacity, and storage facilities. The CIP shall include an implementation schedule and shall identify sources of funding.

A capital improvement program is a part of the Master Plan of Sewers and is contained in Appendix H.

Separately, the City has prepared another document Sanitary Sewer Rehabilitation and Replacement Plan that contains the latest information on the CIP.

D. Schedule: The Enrollee shall develop a schedule of completion dates for all portions of the capital improvement program developed in A-C above. This schedule shall be reviewed and updated consistent with the SSMP review and update requirements described in section D.14.

The City’s proposed sewer sections for improvement are included in Appendix H and the Sanitary Sewer Rehabilitation and Replacement Plan as noted above.

IX. MONITORING, MEASURING, AND PROGRAM MODIFICATIONS
The Enrollee shall:

A. Maintain relevant information that can be used to establish and prioritize appropriate SSMP activities.
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The City of Orange will evaluate its activities annually to ensure that its resources are used effectively and targeted to minimize sewer spills. This includes the review of sewer spill locations, causes of spills, cleaning and videoing frequency of its sewer system, capital improvement program and hot spot and sewer deficiency locations. This information will be contained in its GIS system for rapid visual assessment or contained in spread sheets where information can be tracked accurately. Once compiled, the information will be reviewed annually with the goal of reducing sewer spills and future work will be prioritized accordingly.

B. Monitor the implementation and, where appropriate, measure the effectiveness of each element of the SSMP.

The SSMP will be reviewed annually and each program element assessed. Where changes are needed, the SSMP will be revised. In addition, where resources or changes are deemed more crucial to a particular part of the program, those changes will be implemented following the annual review noted in paragraph A above.

C. Assess the success of the preventive maintenance program.

The maintenance program will be evaluated on an annual basis to ensure resources are applied where deemed necessary. This includes the review of all relevant factors noted in paragraph A above.

D. Update program elements, as appropriate, based on monitoring or performance evaluations.

The City of Orange will review and update the program elements of the SSMP annually in accordance with (A), (B), and (C) and this paragraph to assess and measure their effectiveness and update as necessary.

E. Identify and illustrate SSO trends, including: frequency, location, and volume.

As part of the annual review of the SSMP program elements, the City of Orange will look for trends, frequency, locations and volumes to assess changes to its maintenance program.

X. SSMP PROGRAM AUDITS
As part of the SSMP, the Enrollee shall conduct periodic internal audits, appropriate to the size of the system and the number of SSOs. At a minimum, these audits must occur every two years and a report must be prepared and kept on file. This audit shall focus on evaluating the effectiveness of the SSMP and the Enrollee's compliance with the SSMP requirements identified in this subsection (D. 13), including identification of any deficiencies in the SSMP and steps to correct them.

The City of Orange will undertake the audit of the SSMP as specified.

XI. COMMUNICATION PROGRAM
The Enrollee shall communicate on a regular basis with the public on the development, implementation, and performance of its SSMP. The communication system shall provide the public the opportunity to provide input to the Enrollee as the program is developed and implemented.

The Enrollee shall also create a plan of communication with systems that are tributary and/or satellite to the Enrollee’s sanitary sewer system.
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The City of Orange has established a website that describes the SSMP and posted companion documents.

Input from interested parties is solicited via the website. 67 68

CITY OF ORANGE

PUBLIC WORKS DEPARTMENT
2020 Organization Chart
Surface Water Quality
Facility Operations
Real Property
Engineering &
Construction Services
GIS, Development
Services
City Engineer

ENGINEERING

DIVISION
Traffic Signal Maint.

Traffic Engineering
Transportation Planning
City Traffic Engineer

TRAFFIC &

TRANSPORTATION
Field Maintenance &
Fleet Operations
Street Maint. Divsion
Maintenance Manager

MAINTENANCE

DIVISION
Field Operations
Engineering, Water Quality &
Administration
Water Manager
WATER

DIVISION
Admin./Clerical Support
Staff Support

ADMINISTRATION

DIVISION

PUBLIC WORKS DIRECTOR
69 PUBLIC WORKS DEPARTMENT
Maintenance Division & SSO Response
2020 Organization Chart
* Under each supervisor are lead workers, maintenance workers, equipment operators or other personnel necessary to carry out the unit's duties. In the case of Sweeping, this includes street sweepers.

Administrative Specialist
Marci Stern
714-532-6480
Road Crew*
Supervisor
714-532-6457
Sign Crew*
Striping Supervisor
714-532-6458
General/Sanitation*
Supervisor
714-532-6459
Assistant Field Service Manager
Ruben Hernandez
714-532-6455
Deputy Director Maint. & Operations
Alan Truong
714-532-6487
70 SSMP RESPONSIBILITY
Name Title Telephone No.
(714)
Responsibility SSMP Section
D13 of WDR Order
Chris Cash Public Works Director 714-744-5545 Legally Responsible Official Overall responsibility X
Alan Truong Senior Maintenance
Manager
714-714-5568 Operation and Maintenance
Program
(Sewer line cleaning &
videoing, maintenance and
repair, personnel training,
SSO response, monitoring)
IV b,c,d,e
VI d,e,f
IX
Frank Sun Deputy Director/
City Engineer
714-744-5529 Capital Improvement
Projects/Design
(new sewer design and
repair, system capacity
assessment)
V
VIII
Mike Carney Environmental
Program Manager
714-744-5557 FOG Control Program
SSMP Communication
SSO trends
VI a,b,c
VII
IX d,e
XI
Randy Nguyen Principal Civil Engineer 714-744-5531 Capital Improvement Projects/Design
(new sewer design and
repair, system capacity
assessment)
V
VIII
Medel Llanes Principal Civil Engineer 714-744-5535 GIS Maps IV a .
71 72

SANITARY SEWER OVERFLOW

EMERGENCY RESPONSE PLAN

PREPARED BY

CITY OF ORANGE

PREPARED FOR

STATE WATER RESOURCES CONTROL BOARD
ORDER NO.2006-003-DWQ
GENERAL WASTE DISCHARGES REQUIREMENTS MAY 2, 2009
Updated November 2017
Updated May 2020
73 Page ii
Sanitary Sewer Overflow Emergency Response Plan
Foreword
The City of Orange is pleased to submit the Sewer System Management Plan’s (SSMPs) Sanitary Sewer Overflow Emergency Response Plan (SSOERP) in accordance with the time schedule detailed in Order-2006-003-DWQ (Order) Section D.15. The SSOERP generally follows the chronological stepwise procedures for receiving information on a possible sewer spill, dispatching response staff, performing required field work and reporting on these activities. This document satisfies the requirements of Section D.13 (vi) of the Order and Order WQ 2013-0058-EXEC.
74 Page iii

TABLE OF CONTENTS
Section I. Authority ..............................................................................................1 Section II. General Information .............................................................................2 Section III. Notification Procedures, Call Routing and Dispatch ...........................3 Section IV. Overflow Containment, Correction and Cleanup.................................5 Section V Reporting............................................................................................13 Section VI. Follow-up Procedures ........................................................................15 Section VII. Update, Distribution and Training .....................................................16 Section VIII. Definitions..........................................................................................17 75

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I. AUTHORITY
A. The State Water Resources Control Board (SWRCB) issued Order No. 2006- 003-DWQ (commonly referred to as Sewer Waste Discharge Requirements for the State (Sewer WDR)) to the City of Orange and other collection agencies throughout the State on May 2, 2006. On July 30, 2013 the State issued an update to Order 2006-003-DWQ’s Monitoring and Reporting Program WQ 2013-0058-EXEC. The intent of the Order and modified Monitoring and Reporting Program is to ensure the collection agencies within the State provide adequate and appropriate system capacity, adequate maintenance and operation, emergency sewers spill response and legal authority to reduce or eliminate discharges of wastewater to the waters of the State.

B. The City of Orange owns and operates the sanitary sewer collection system within the City limits. As the operator of the sewer collection system, the City of Orange has the right and responsibility to properly fund and maintain the system and respond to spills as prescribed in the Sewer WDR.

C. In the case of spills caused by private entities, the Orange Municipal Code (OMC) provides the legal authority to enforce violations. Applicable sections include the following:
• OMC Chapter 7.01.030A (2) prohibits the discharge of pollutants including fecal coliform, fecal streptococcus or enterococcus. • OMC Chapter 7.01.030A (2) makes it unlawful for any person to “place or deposit any human or animal excrement… on public or private property within the City…” or to “discharge to any natural outlet…any sewage..”
• OMC Chapter 13.56 prohibits discharges to the sanitary sewer system “causing obstruction to the flow in sewers…”
• OMC Chapter 13.64.040 prohibits discharge of “industrial waste into or upon any area in the City.”
The City of Orange is responsible for utilizing the aforementioned Municipal Codes to control and prevent future spills from occurring from private property. This responsibility is prescribed in part in the Enforcement Consistency Guide developed by the County of Orange and required by Order No. R8-2002-0010 (commonly known as the MS4 NPDES Permit).

Additionally, the City of Orange is required, in the Legal Authority Section [D.13.(iii)(d) ] of the Sewer WDR, to develop and implement the legal 76

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authority to “limit fats and greases and other debris that may cause blockages in the sewage collection system.”
II. GENERAL
The Sanitary Sewer Overflow Emergency Response Plan (SSOERP) is designed to ensure that every report of a sewer overflow is immediately dispatched to the appropriate crews so the report can be confirmed and the effects of the overflow controlled or minimized with respect to impacts to public health and the beneficial uses of the waters of the State. The SSOERP also includes provisions to ensure safety pursuant to the directions provided by the Orange County Health Care Agency (OCHCA), and the Occupational Health and Safety Agency (OSHA) and that notification in writing is made to the appropriate local, state and federal authorities (Regional Water Quality Control Board (RWQCB), OCHCA, and California Office of Emergency Services (OES).

A. Objectives
The primary objectives of the SSOERP are to protect public health, the environment, beneficial uses of the receiving waters, satisfy conditions of the Sewer WDR discharge requirements and minimize liability and potential enforcement actions or third-party lawsuits involving the City of Orange.

Additional objectives of the SSOERP are as follows:
• Provide appropriate customer service;
• Protect wastewater treatment plants and collection system personnel; • Protect the collection system, wastewater treatment facilities, and all appurtenances;
• Protect private and public property beyond the collection and treatment facilities; and
• Provide clearly documented policies, procedures and guidelines for City staff to reference and follow.

This plan shall not supersede existing emergency plans or standard operating procedures (SOPs) unless directed by the Public Works Director or the Maintenance Division Manager and shall, in most cases, refer to these plans and will work in conjunction rather than conflict with them. The existing plans referenced have been reviewed and are consistent with the objectives of this plan.

B. Organization of Plan
The key elements of the SSOERP are addressed individually as follows:

Section III. Notification Procedures, Call Routing and Dispatch 77

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Section IV. Overflow Containment Correction and Cleanup Section V. Reporting
Section VI. Follow-up Procedures
Section VII. Update, Distribution and Training
Section VIII. Definitions
C. SANITARY SEWER OVERFLOW TRACKING
Four mechanisms will be employed to track sanitary sewer overflows (SSOs).

These are listed as follows:
• Initial Report - This report is the initial summary of information typically received from citizens or City staff. Receipt of a report initiates dispatch of City crews. The procedures for report taking and information distribution are compiled in Section III below of the SSOERP.
• 2 hr, 24 hr and 3-Day and 15 Day Report - This reporting requirement (required by the revised Order WQ 2013-0058-EXEC of the Monitoring and Reporting Program) requires that within 2 hours of being notified of a spill, the City must notify the Orange County Health Care Agency (OCHCA) along with the Santa Ana Regional Board and OES if the spill is 1000 gallons or more. In addition, a certification is required within 24 hours to the Santa Ana Regional Board that OES and the OCHCA have been notified of a Category 1 spill. A draft report is due to the State within three business days of the date when the spill is brought to the attention of the City of Orange. A final report is due within calendar 15 days.
• Monthly Reporting - This report (required by section B.4. of the revised Monitoring and Reporting Program) is a summary of all Category 2 and 3 spills occurring within a calendar month.

Information on the completion, distribution and tracking of these reports can be found in section V of the SSOERP.
• Annual Review - The number of SSOs within the City of Orange will be evaluated annually to assess problem or hot spot areas and appropriate changes to the cleaning and maintenance program will be implemented.

III. NOTIFICATION PROCEDURES, CALL ROUTING AND DISPATCH This section establishes the procedures for the City of Orange to communicate internally, mobilize and respond to any condition which may cause or contribute to an unpermitted 78

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discharge of wastewater. There is a response to each reported spill caused by public or private facilities which occur on public or private property. This plan considers a wide range of potential system failures that could create an overflow to surface waters, onto land, into groundwater, or into buildings.

A. Receipt of Information Regarding a Sewer Overflow
An overflow may be detected by City of Orange employees or by others (i.e. business owners, residents, etc.). The Maintenance Division in the Department of Public Works is responsible for accepting all phone calls regarding possible sewer overflows during business hours, and is responsible for responding to these notifications 24 hours a day. After hours, a notification system is established with the City’s Water Division, which immediately directs any reports to the 24-hour on- call Maintenance Division supervisor who dispatches the crews, calls the Authorized Inspector (AI), who makes the notifications to the regulatory agencies and compiles the spill report. Additional information is provided below on the reporting procedures followed by City of Orange staff.

1. During Business Hours:
a. Upon receiving a SSO complaint via the Maintenance Division call-in number of 714-532-6480, or the City of Orange’s 24 hour emergency call in number of 714-538-1961, or via an employee’s city-issued cell phone, the Public Works Street Maintenance Division (general crew) and/or supervisor is dispatched immediately to investigate and mitigate any problems at the SSO location.
b. The on-site supervisor (OSS) visually determines if the SSO is exiting from a private sanitary sewer lateral, publicly owned (City of Orange) sanitary sewer line or a privately owned sewer line of another agency such as the Orange County Sanitation District (OCSD).
c. Depending on the type of SSO, public, private or other, procedures are followed in accordance with Section IV below.

2. After Working Hours Procedure:
a. Upon receiving a potential SSO complaint via the emergency call number of 714-538-1961, the water plant operator places a call to the on-call Supervisor (OS), the OS contacts the on-call Equipment Operator (EO) and maintenance worker (OMW) for immediate response to the reported SSO location to mitigate any problems which may exist and the OS alerts the on-call AI that a potential SSO has been reported.
b. The EO and OMW visually determines if the SSO is exiting from a private sanitary sewer lateral, publicly owned (City of Orange) sanitary sewer line 79

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or a privately owned sewer line, such as the Orange County Sanitation District (OCSD) or other agency.
c. Depending on the type of SSO, public, private or other, procedures are followed in accordance with Section IV below.

IV. OVERFLOW CONTAINMENT, CORRECTION AND CLEANUP
The failure of any element within the wastewater collection system that threatens to cause or causes a sewer overflow will trigger an immediate response to isolate and correct the problem. Personnel are immediately dispatched to any site where there is a report of a possible sewer overflow and in most circumstances the City of Orange will handle all response actions with its own equipment and maintenance forces. However, situations may arise, which due to their magnitude or unusual nature, require additional crews or equipment. This is particularly true of situations where sewer pipes are broken or have failed in some way and an oncall contractor is needed to affect emergency repairs. Mutual aid is available from neighboring cities through a “handshake agreement” and the Orange County Sanitation District through a written statement to this effect. . The objectives of these response procedures are to protect public health and the environment. The details of the procedures to achieve these objectives are generally summarized below and complete procedures identified in the following paragraphs for public, private and other SSOs that are brought to the attention of the City of Orange.
• Sanitary sewer spills are immediately contained to the greatest extent possible with all available equipment and resources.
• If additional support is required or mutual aid is needed, these requests are made by the Maintenance Division Manager.
• Perimeters are established and signs are posted as needed (cones, tape, traffic signs, etc.).
• If the spill is the result of a blockage, break or deficiency and is a public sewer line, every effort is made to either clear the blockage or begin emergency repair efforts.
• If the spill is the result of a blockage, break or deficiency in a private sewer line, the responsible party is contacted immediately and containment continues until the blockage is cleared or the private property owner assumes all containment responsibilities.
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• At the first opportunity or following clearing of the blockage or reasonably permanent containment (i.e. bypass, or holding tank), cleanup procedures are put in place.
• During cleanup procedures or at an earlier stage if possible, downstream containment/cleanup procedures are employed.

Response During Normal Business Hours
A. SSO from City Owned Collection System

1. If the SSO is determined to be from a city-owned sewer line the OSS places a call via the city-issued cell phone or through the Maintenance Division Secretary at 714-532-6480, to an AI for immediate response to the SSO location and the following procedures are followed:
a. SSO reaching the public right-of-way.
i. The general or sanitation crew determines the appropriate location to place berm(s), dam(s) or dike(s) either near the SSO source or in the street curb to prevent the SSO from entering the storm drain.

Additionally, the covering of the catch basin with sandbags or other available means may be necessary if deemed appropriate. ii. If the SSO site requires a lane closure, the general crew will close the lane and place barricades to keep vehicle and pedestrian traffic away from contact with spilled sewage. The crew will use traffic controls and arrow board(s), following the most up-to-date WATCH handbook guidelines.
iii. The general or sanitation crew determines the wastewater levels and blockage point, if any, inside City sewer lines by removing the sewer manhole covers in the surrounding area and performing a visual inspection. The general or sanitation crew then attempts to remove the sewer blockage once it is found. If necessary, the OSS may also call a private contractor or another agency for assistance.
iv. Upon arrival at the SSO, the AI is briefed by the OSS or other response personnel and ensures containment berms have been placed at appropriate locations. The AI then determines the overflow rate; through visual inspection and/or the SSO calculation chart (Attachment 2), the AI uses the city-issued cell phone to immediately call the OCHCA at 714-433-6419. The City will assist the OCHCA in determining whether the SSO poses a risk to health or the environment, and conduct any sampling it may deem appropriate.

1. If there has been an impact to the storm drain/catch basin and the spill is 1000 gallons or greater, the AI will contact OES at (800) 852-7550 using the City-issued cell phone within 2 hours of 81

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becoming aware of the discharge and the RWQCB as soon as possible at 951-782-4130, but no later than twenty-four (24) hours regardless of the actual spill amount.

2. The AI, when conditions allow, will take pictures showing the location and travel path of the SSO for inclusion in the report to the state’s CIWQS online reporting system.
v. If the SSO has reached or has the potential to reach the storm drain, based on size and location, the OSS or AI places a call via the cityissued cell phone, the handheld radio or through the Maintenance Division Secretary at 714-532-6480, to a sweeper vacuum truck operator for immediate response to the SSO location.

1. Upon arrival on the scene the sweeper vacuum truck operator will attempt to park over the manhole or as close to the SSO discharge point as possible and vacuum the overflow into the truck. The truck operator will remain until the blockage is cleared; is relieved by an additional sweeper vacuum truck; is directed to move or is directed to leave by the OSS or AI.

2. Before leaving the site, the sweeper vacuum truck operator will recover all SSO wastewater/fluids/discharges, including, to the extent practicable, those that have entered a storm drain pipe or drainage channel.

3. The sweeper vacuum truck operator will transport all liquids and any contaminated earthen materials to the City of Orange Public Works Corporation Yard at 637 W. Struck Ave.
vi. If deemed necessary, the OSS may place a call via the city-issued cell phone, the handheld radio or through the Maintenance Division Secretary at 714-532-6480, to a sewer line jetting truck operator for immediate response to the SSO location.

1. Upon arrival, the jetting truck operator requests any assistance needed to enable the operator to fill the hose lines from a nearby fire hydrant and remove the manhole cover; then drives to the manhole that will be the entry point for clearing the line and begins to clear the blockage.

2. Upon clearance of the blockage and discussion of the cause of the blockage with the OSS and/or AI, a determination will be made on whether any adjacent sewer lines need to be cleaned immediately. a. If immediate cleaning is decided upon, then the jetting truck operator will drive to locations identified for cleaning and begin cleaning the lines.
b. If it is determined that the lines in the adjacent area do not need to be cleaned immediately, then the lines will be scheduled for 82

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cleaning as soon as possible.
c. After final cleaning of the lines the jetting truck operator returns to the Public Works Corporation Yard at 637 W. Struck and releases the remaining tank water into the designated wash area.
vii. Upon clearing of the sewer line or elimination of the overflow the general crew will remove any uncontaminated berm(s), all traffic controls, response tools, and remain on site until cleared to leave by the OSS or AI.
viii. The AI takes inventory of the response staff, vehicles, supplies, and time spent at the SSO location for tracking purposes, thisinformation will be compared to the information compiled by the OSS as well. ix. The AI performs a final inspection of the area and everyone leaves.

B. SSO from a Privately Owned Sewer Line

1. If the SSO is determined to be from a private sanitary sewer lateral the OSS places a call via the city-issued cell phone or through the Maintenance Division Secretary at 714-532-6480, to an AI for immediate response to the SSO location and the following procedures are followed:
a. SSOs on private property.
i. The responsible party (RP) will be identified and contacted by the AI and informed that the City of Orange provides initial response and cleanup; however, the RP is required, per the Orange Municipal Code, to eliminate the blockage in their lateral or sewer line, cleanup all SSOs on public and private property, and reimburse the City of Orange for all incurred costs during the SSO response. Additionally the RP will be made aware that the OCHCA will be contacted immediately to inform them of the potential threat to human health. The City will assist the OCHCA in determining whether the SSO poses a risk to health or the environment, and conduct any sampling it may deem appropriate.
ii. The AI informs the RP that the City of Orange response crews will remain on-site until the RP has a plumber working on-site and has a cleanup crew working on-site with the ability to contain and isolate the SSO area and remove and adequately dispose of all SSO.
iii. If the private property spill involves a restaurant or multi-unit dwelling and the owner is non-responsive, and a significant amount of time has passed, the AI with the OCHCA can make the determination to shut off the water to the location. The AI will contact the Water Division at 714-538-1961 via the city-issued cell phone and request a shutoff.

1. If the shutoff involves a multi-unit apartment, then an attempt to 83

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notify each tenant will be made by OCHCA and/or the AI as agreed to on-site

2. If the shutoff involves a restaurant’s water service, the OCHCA will be the lead agency in discussing the matter with the restaurant. iv. The AI, when conditions allow, will take pictures showing the location and travel path of the SSO.
v. The AI takes inventory of the response staff, vehicles, supplies, and time spent at the SSO location for billing purposes, this information will be compared to the information compiled by the OSS as well. vi. When the AI determines that all work has been completed satisfactorily, the OSS in agreement with the AI will instruct all remaining city crews to leave the site.

C. SSO from Other Privately Owned Sewer Line

1. When the OSS determines that the SSO has occurred from a privately owned sewer line such as OCSD or other government agency, the following procedures are followed in addition to the procedures outlined in Section B above:
a. The AI will determine the responsible agency and will contact them via the city-issued cell phone for a request for response to the SSO location.
b. The response crews and AI will remain on-site, until the agency arrives and is prepared for their response procedures.
c. The City of Orange will offer any assistance the responding agency may need before leaving the site.
d. The AI, when conditions allow, will take pictures showing the location and travel path of the SSO.
e. The AI takes inventory of the response staff, vehicles, supplies, and time spent at the SSO location for billing purposes, this information will be compared to the information compiled by the OSS as well.

Response After Normal Business Hours
D. SSO from City Owned Collection System

1. If the SSO is determined to be from a city-owned sewer line, the on-call supervisor (OS) or on-call Equipment Operator (EO) and maintenance worker (OMW) places a call to the water plant operator at 714-538-1961 via the cityissued cell phone or handheld radio and requests that the on-call AI be contacted for immediate response to the SSO location, and requests any 84

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additional personnel as needed and the following procedures are followed:
a. SSO reaching the public right-of-way.
i. The EO and OMW determines the appropriate location to place berm(s), dam(s), or dike(s), either near the SSO source or in the street curb to prevent the SSO from entering the storm drain. Additionally, the covering of the catch basin with sandbags or other available means may be necessary if deemed appropriate.
ii. If the SSO site requires a lane closure, the OMW will close the lane and place barricades to keep vehicle and pedestrian traffic away from contact with spilled sewage. The OMW will use available traffic controls, following the most up- to-date WATCH handbook guidelines.
iii. The EO and OMW determines the wastewater levels and blockage point, if any, inside City sewer lines by removing the sewer manhole covers in the surrounding area and performing a visual inspection. iv. Upon arrival, the AI ensures that containment berms have been placed at strategic locations to prevent the spill from entering the storm drain system or receiving waters. The AI determines the overflow rate; through visual inspection or spill chart (Attachment 2) and places a call to Control 1 at 714-628-7008 who will contact the on-call OCHCA personnel. The City will assist the OCHCA in determining whether the SSO poses a risk to health or the environment, and conduct any sampling it may deem appropriate. The following procedures are followed

1. If the SSO enters the storm drain and/or catch basin and the spill is 1000 gallons or more the AI will notify OES within 2 hours of arriving at the spill site. Regardless of the spill size, the AI will contact the RWQCB within 24 hours.

2. The AI, when conditions allow, will take pictures showing the location and travel path of the SSO for inclusion in the report to the state.
v. If the SSO has reached or has the potential to reach the storm drain, based on size and location, the OS or AI places a call via the cityissued cell phone or the handheld radio, to the water plant operator at 714-538-1961, to contact the on-call sweeper vacuum truck operator for immediate response to the SSO location.

1. Upon arrival on the scene, the sweeper vacuum truck operator will attempt to park over the manhole or as close to the SSO discharge point as possible and vacuum the overflow into the truck. The truck operator will remain until the blockage is 85

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cleared, is relieved by an additional sweeper vacuum truck, is directed to move, or is directed to leave by the OS or AI.

2. Before leaving the site, the sweeper vacuum truck operator will recover all SSO wastewater/fluids/ discharges, including, to the extent practicable, those that have entered a storm drain pipe or drainage channel.

3. The sweeper vacuum truck operator will transport all liquids and any contaminated earthen materials to the City of Orange Public Works Corporation Yard at 637 W. Struck Ave.
vi. If deemed necessary, the OS/AI may place a call via the city-issued cell phone or the handheld radio to the water plant operator at 714- 538-1961, with a request to contact the current on-call sewer line jetting truck operator/company for immediate response to the SSO location.

2. Upon clearance of the blockage and discussion of the cause of the blockage with the AI, a determination will be made on whether any adjacent sewer lines need to be cleaned immediately.

3. If immediate cleaning is decided upon, then the jetting truck operator will drive to locations identified for cleaning and begin cleaning the lines.

4. If it is determined that the lines in the adjacent area do not need to be cleaned immediately, then the lines will be scheduled for cleaning as soon as possible.

5. After final cleaning of the lines the jetting truck operator returns to the Public Works Corporation Yard at 637 W. Struck or the jetting truck company returns to their place of business and releases the remaining tank water into a designated wash area.
vii. Upon clearance of the sewer line or elimination of the overflow the OMW will remove any uncontaminated berm(s), all traffic controls, response tools, and remain on site until cleared to leave by the AI. viii.The AI, when conditions allow, will take pictures showing the location and travel path of the SSO for inclusion in the report to the state.
ix. The AI takes inventory of the response staff, vehicles, supplies, and time spent at the SSO location for tracking purposes, thisinformation will be compared to the information compiled by the OS as well. 86

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x. The AI performs a final inspection of the area and everyone leaves. xi. The AI will place a call via the city-issued cell phone or handheld radio to the water plant operator at 714-538-1961 and indicate the time at which the entire response crew has completed work at the SSO location.

E. SSO from a Privately Owned Sewer Line

1. If the SSO is determined to be from a private sanitary sewer lateral the OMW places a call via the city-issued cell phone or the handheld radio, to the water plant operator at 714-538-1961 for a request to contact the on-call AI for immediate response to the SSO location and the following procedures are followed:
a. SSO on private property
i. The responsible party (RP) will be identified and contacted by the AI and informed that the City of Orange provides initial response and cleanup; however, the RP is required, per the Orange Municipal Code, to eliminate the blockage in their lateral or sewer line, cleanup all SSO on public and private property, and reimburse the City of Orange for all incurred costs during the SSO response. Additionally the RP will be made aware that the OCHCA will be contacted immediately to inform them of the potential threat to human health. The City will assist the OCHCA in determining whether the SSO poses a risk to health or the environment and conduct any sampling it may deem appropriate. ii. The AI informs the RP that the City of Orange response crews will remain on-site until the RP has a plumber working on-site and has a cleanup crew working on-site with the ability to contain and isolate the SSO area and remove and adequately dispose of all SSO.
iii. If the private property spill involves a restaurant or multi-unit dwelling, the owner is non-responsive, and a significant amount of time has passed, the AI with the OCHCA can make the determination to shut off the water to the location. The AI will contact the Water Division at 714-538-1961 via the city-issued cell phone or handheld radio and request a shutoff.

1. If the shutoff involves a multi-unit apartment, then an attempt to notify each tenant will be made by OCHCA and/or the AI as agreed to on-site.

2. If the shutoff involves a restaurant’s water service the OCHCA will be the lead agency in discussing the matter with the restaurant.
iv. The AI, when conditions allow, will take pictures showing the location and travel path of the SSO.
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v. The AI takes inventory of the response staff, vehicles, supplies, and time spent at the SSO location for billing purposes, this information will be compared to the information compiled by the OS as well. vi. When the AI determines that all work has been completed satisfactorily, the AI will instruct all remaining city response crewsto leave the site.

F. SSO from Other Privately Owned Sewer Line

1. When the AI determines that the SSO has occurred from a privately owned sewer line such as OCSD or other government agency, the following procedures are followed in addition to the procedures outlined in Section B above:
a. The AI will determine the responsible agency and will contact them via the city-issued cell phone for a request for response to the SSO location.
b. The response crews and AI will remain on-site, until the agency arrives and is prepared for their response procedures.
c. The City of Orange will offer any assistance the responding agency may need before leaving the site.
d. The AI takes inventory of the response staff, vehicles, supplies, and time spent at the SSO location for billing purposes, this information will be compared to the information compiled by the OS as well.

A Flow Chart is attached at the end of this SSOERP showing the steps necessary to comply with this procedure.

V. REPORTING
For each sanitary sewer overflow, reports are made in accordance with the procedures outlined in the Monitoring and Reporting Section of the sewer WDR as listed below.

Reporting Procedures

1. The responding AI will be responsible for adhering to these reporting requirements.
a. Upon returning to the office the AI will complete a City of Orange Spill Report (Attachment 1) for each spill. In completing the spill report the AI shall identify the spill category based on the following:
i. A Category 1 spill is defined as all discharges of wastewater resulting from a failure in the City’s sanitary sewer collection system that:
reach a surface water and/or reach a drainage channel tributary to a surface 88

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water; or discharge that reaches the MS4 and is not fully captured and returned to the sanitary sewer system.
ii. A Category 2 spill is defined as a spill resulting from a failure of the City’s sanitary sewer system equal to or greater than 1000 gallonsthat does not reach a surface water or drainage channel or the MS4. iii. A Category 3 spill is defined as all other discharges resulting from a failure of the City’s sanitary sewer system.
iv. Private Lateral Sewage Discharge (PLSD) is defined as sewage discharges that are caused by blockages or other problems within a privately owned lateral.
b. A copy of the report will be faxed to the OCHCA at 714-433-6481and the RWQCB at (951) 320-6362 using the fax machine with the phone number of 714-532-6444 in the Street Maintenance Division office. c. The SSO information will be taken from the Spill Report Form and used to input the following information into the California Integrated Water Quality System (CIWQS), the State’s SSO Online Database, at http://ciwqs.waterboards.ca.gov/:
i. The method for calculations used for estimating total spill volume, spill volume that reached surface waters, and spill volume recovered, as recommended by the State Water Resources Control Board ("State Board") and sanitary sewer collection industry (e.g., the California Water Environmental Association/Southern Collection System Committee);
ii. For Category I and II SSOs, a good faith effort to ascertain an accurate estimate of the start time of the SSO based upon direct observation and witness inquiry, rather than setting the start time of the SSO as the time the call was received reporting the SSO, or the time the SSO was reported. The City shall attempt to contact adjacent residents or business owners to more accurately establish the SSO start time, duration, and flow rate, if such start time, duration, and flow rate have not been otherwise reasonably ascertained; and,
iii. Taking of photographs of the manhole flow at the SSO site using photographic evidence that may aid in establishing the spill volume.

To the extent feasible, photographs shall be taken with a camera that date and time-stamps the photographs. If not possible, the City will use another method to provide the location, date, and time the photographs were taken.

2. 2 Hour, 24 Hour, Three (3) Day, 15 Day and Thirty (30) Day Reporting Requirement:
a. All Category 1 spills shall be reported to the OCHCA and the Santa Ana 89

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Regional Board within 2 hours of becoming aware of such discharge and to OES if equal to or greater than 1000 gallons. In addition, a certification is to be submitted to the Santa Ana Regional Board within 24 hours that OES and OCHCA have been notified of the spill. The phone call placed to the Regional Board within the 2 hour period noted above along with the draft spill report submitted in V.1.c above to the CIWQS system will satisfy this requirement.
b. A draft report of all Category 1 spills shall be submitted to the State’s online CIWQS system within 3 business days and a copy of the City of Orange completed Spill Report shall be submitted to the RWQCB. c. A completed spill report certified by the LRO shall be submitted on the State’s online CIWQS system within 15 calendar days.
d. All Category 2 and 3 SSO reports shall be input into CIWQS within 30 days after the end of the calendar month in which the spill occurs. e. Before the end of the thirty (30) day period, from the end of the previous month, the Category 2 and 3 SSO reports in CIWQS shall be reviewed by the LRO.
f. The LRO will review the Category 2 and 3 spills reports and will certify and electronically submit the report to the State on the online CIWQS database.

3. Filing Procedures:
a. The AI files the City of Orange Spill Report Form in the file cabinet in the Environmental Compliance Specialists’ office.

VI. FOLLOW-UP PROCEDURES
Following the spill response, cleanup and reporting, oftentimes additional actions must be taken to ensure similar spills do not occur in the future. These actions can include but are not limited to the following:
• Issuance of a Notice of Violation to property owner
• Issuance of a Compliance Order to private property owner • Issuance of a Cease and Desist order to a private property owner • Coordination of enforcement action with other agencies (OCHCA) • Civil and or criminal prosecution
• CCTV of sanitary sewer main
• Increase cleaning frequency of segment of sanitary sewer main • Regular monitoring of sanitary sewer main
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• Repair of sanitary sewer main
• Realignment and/or reconstruction of the sanitary sewer main • Monitoring and testing
Also applicable to this section are the following guidelines for media notification.

Current City policy is that only designated representatives are permitted to provide information to members of the media or their representatives.

VII. UPDATE, DISTRIBUTION AND TRAINING
A. Update of SSOERP
Annual reviews shall be made to the SSOERP. More reviews shall be performed as warranted. If an element of this plan, related document or appendix is revised, a review would be initiated.

In addition to the periodic reviews, a standard annual review shall be made to ensure that the SSOERP is current, correct and applicable. Any changes shall be made within one month of this review, which shall occur on the anniversary date of the initial distribution.

B. Availability to the public
Section D.13.xi of the Order requires the City of Orange to communicate with the public on a regular basis on the development and implementation of the SSMP and hence the SSOERP. The SSMP is posted on the City’s website to satisfy this requirement. However, due to the ongoing dynamic nature of the SSOERP the following statement is provided: “please be aware that this is a living document and is regularly revised. To obtain the latest copy, please contact the Public Works Department of the City of Orange.

C. Training
This section prescribes the frequency, content and positions responsible for fulfilling the training requirements of the SSOERP.

1. Onsite Supervisor
Training on the SSOERP shall be provided to any staff member holding the position of Onsite Supervisor or directly supervises one or more of these staff members. Training shall be conducted by the Public Works Director or his/her designee. The trainer shall have an intimate knowledge of the SSOERP, City of Orange and its staff, resources, field conditions, policies and procedures as they apply to the sewer system maintenance and emergency response. The topics covered shall include:
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• Overview of the Sewer WDR and intent of the SSMP
• Overview of the function and need for the SSOERP
• Review of each section of the SSOERP
• Review of related documents and their procedures
• Discussion and focus on any shortfalls of the OSS or crews in execution of the required actions and procedures and the SSOERP • Discussion and documentation of any shortcomings and the SSOERP Training shall be provided annually and-except for the initial training which will be held within one month following the completion of the SSOERP-shall precede the review and update of the SSMP by one month to provide time to review and incorporate changes based on his input.

2. Sanitation Field Crews
Fields staff shall also be trained on an annual basis on proper response procedures. Again this training shall precede the review and update of the SSMP by one month to provide time to review and incorporate any changes based on staff input. New sanitation staff is trained on an individual basis within one month of starting work.

The general training for field staff required by Section D.13.iv.d of the Sewer WDR requiring staff and contractors to be adequately trained will be developed as part of the SSMP. This will focus more on the routine maintenance activities and equipment used in exercising daily or typical duties.

VIII. Definitions
Authorized Inspector – the individual responsible for notifying regulatory agencies that an SSO has occurred. This person is also responsible for reporting the spill to the state online database and ensuring that the SSO affected area has been cleaned.

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grade, such as the Pipeline Assessment and Certification Program ("PACP") rating system developed by the National Association of Sewer Service Companies.

Sanitary sewer overflows include: (i) overflows or release of untreated or partially treated wastewater that reach waters of the United States; (ii) overflows or releases of untreated or partially treated wastewater that do not reach waters of the United States; and (iii) wastewater backups into buildings and on private property that are caused by blockages or flow conditions within the publicly owned portion of a sanitary sewer (not a building lateral). Wastewater backups into buildings caused by a blockage or other malfunction of the building lateral that is privately owned is a sanitary sewer overflow when sewage is discharged off a private property into streets, storm drains, or waters of the State.

Temporary storage and conveyance facilities (such as vaults, temporary piping, construction trenches, wet wells, impoundments, tanks, etc.) are considered to be part of the sanitary sewer system and discharges into these temporary storage facilities are not considered sanitary sewer overflows.

Surface Water Condition Assessment - A Condition Assessment of sewer lines in the Collection System, (excluding sanitary sewer laterals) located within 200 feet of a surface water.
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Significantly Defective - A sewer pipe is considered Significantly Defective if its condition receives a Structural or Operation and Maintenance grade of 4 or 5 based on the PACP rating system or an equivalent rating system developed by the City. The PACP assigns grades based on the significance of the defect, extent of damage, percentage of flow capacity restriction, and/or the amount of pipe wall loss due to deterioration. Grades are assigned as follows:
5 - Most significant
4 - Significant
3 - Moderate
2 - Minor to moderate
1 - Minor.

Surface Waters - Refer to the Santa Ana River, Santiago Creek, and Handy Creek, those portions of which are located within the City of Orange. 94 SSO Response During Normal Working Hours
SSO Called
Received
Maintenance
Supervisor called,
SSO confirmed
Supervisor calls
Authorized
Inspector
City
Line
No No
AI contacts
Responsible
Agency
AI contacts
Responsible
Party
AI monitors cleanup &
inventories manpower &
equip.

Clear Blockage
call vacuum and jetting
truck if necessary
Check city manholes for
blockage
Maintenance crews
construct berms in spill area
& provide traffic controls
AI prepares spill report
&completes CIWQS input
AI Notifies

CAL-EMA

OCHCA, &
RWQCB
No
Yes
Yes
Pvt.
lateral
Pub.

Agcy.

Into
storm
drain
RP contains and
cleans up spill
RA contains and
cleans up spill
Yes Yes
AI files spill report
95 SSO Called
Received
Maintenance
Supervisor called,
SSO confirmed
Supervisor or
operator calls
Authorized
Inspector
City
Line
No No
AI contacts
Responsible
Agency
AI contacts
Responsible
Party
AI monitors
cleanup &
inventories
manpower &
equip.

Clear blockage, call
vacuum and jetting
truck if necessary
City crews check
manholes for
blockage
Maintenance crews
construct berms in spill area
& provide traffic controls
AI Files Spill Report
AI prepares spill
report & completes
CIWQS input
Notify
Control 1,

CAL-EMA
Yes
Yes
Pvt.
lateral
Pub.

Agcy.

Into
storm
drain
RP contains and
cleans up spill
RA contains and
cleans up spill
No
SSO After Normal Working Hours
Yes Yes
96 ATTACHMENT 1
Type of Spill
Sanitary Sewer Overflow
Hazardous material
Other: _______________

CITY OF ORANGE SPILL REPORT
Date of spill: ____________20____ Reported by: __________________________________ Phone: __________________ Location: _________________________________________GIS Coordinates: _____________________________________ Time reported: ___________ am pm Estimated start time of spill: _________ am pm Arrival time: ___________ am pm Estimated stop time of spill: _________ am pm Response Personnel: ____________________________________________________________________________________ _____________________________________________________________________________________________________ Origin of spill: City sewer line County sewer line Private line Private property flowing into public street If private ownership; name, address, & phone number of responsible party or property owner: _________________________ _______________________________________________________________________ Contact: ______________________ Est. total spill volume: ____________ Est. total volume recovered: __________ Photos taken of the spill? Yes No Method of volume estimation:____________________________________________________________________________ Did the spill enter a: Catch basin/ storm drain? Yes No Storm channel? Yes No If yes, est. volume: ________
Receiving water: N/A Santa Ana River Santiago Creek Handy Creek County Channel Other:_________ Cause of spill: Grease Roots Broken line Rain inflow Vandalism: ________________ Other:_________ Date of clean up: __________20____ Time completed: _______ am pm Method of disinfection: _________________ Containment: Earth/ Sand berm Sandbags Seal Catch Basin Other: ________________________________ Cleanup Action taken:___________________________________________________________________________________ _____________________________________________________________________________________________________ Action to Prevent Recurrence:_____________________________________________________________________________ _____________________________________________________________________________________________________ OTHER AGENCIES NOTIFIED: Check all that apply Date & Time Notified Contact Person/Additional Info CONTROL ONE (714) 628-7008 _______________________________________________ OCHCA - (714) 433-6419 Fax (714) 433-6481 _______________________________________________ RWQCB - (951) 782-4130 Fax (951) 781-6288 _______________________________________________ OCPW - (714) 955-0600 Fax (714) 955-0639 _______________________________________________ OCSD - (714) 593-7025 Fax (714) 962-2591 _______________________________________________ DFG - (916) 445-0045 Fax (916) 323-0774 _______________________________________________ Cal EMA - (800) 852-7550 Fax (916) 845-8910 _______________________________________________ Control # ______________
Form Completed By: __________________________________ Phone: ______________________ Fax: _______________ 97 Additional Information
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Agenda Item
City Council
Item #: 5.1. 4/22/2025 File #: 25-0148
TO: Honorable Mayor and Members of the City Council
FROM: Tom Kisela, City Manager

1. SUBJECT
Agreement with Grant Thornton Advisors, LLC for Budget Risk and Economic Opportunities Advisory Services.

2. SUMMARY
On February 25, 2025, the Orange City Council requested staff to bring back a presentation from Grant Thornton Advisors, LLC on a potential fiscal strategic plan. After hearing the presentation on March 11, 2025, the City Council directed staff to bring back an agreement with Grant Thornton Advisors, LLC to provide Budget Risk and Economic Opportunities Advisory Services. Should the City Council approve the proposed agreement, staff will work with Grant Thornton Advisors, LLC through the next two months to conduct the evaluations and analyses necessary to complete the final report.

3. RECOMMENDED ACTION
Consider the agreement with Grant Thornton Advisors, LLC in the amount of $110,000 for Budget Risk and Economic Advisory Services, plus a 6% contingency for administrative expenses of $6,600, for a total of $116,600; and authorize the Mayor and City Clerk to execute on behalf of the City.

4. FISCAL IMPACT
The expense for this agreement is $116,600 and will be funded through the General Fund (100) with unspent budget due to position vacancies:
100.0000.51670.00000 Other Professional & Consulting Services

5. STRATEGIC PLAN GOALS
Goal 2: Enhance Economic Development and Achieve Fiscal Sustainability.

6. DISCUSSION AND BACKGROUND
On February 25, 2025, the City Council discussed three studies to help promote the City’s fiscal health. These included:

1. The Audit Committee reviewing the City’s past annual budgets and annual comprehensive financial reports.

2. The City conducting a Citywide organizational and operational assessment.

3. The City completing a fiscal strategic plan.

Regarding the fiscal strategic plan, prior to the February 25th meeting, the City met with representatives from Grant Thronton Advisors, LLC (Grant Thornton) about the City’s financial City of Orange Page 1 of 3 Printed on 4/17/2025
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Item #: 5.1. 4/22/2025 File #: 25-0148
representatives from Grant Thronton Advisors, LLC (Grant Thornton) about the City’s financial position and possible steps forward. At that meeting, Grant Thornton suggested a fiscal strategic plan or what they call “Budget Risk and Economic Opportunities Advisory Services” (Advisory Services).

Pursuant to the City Council’s February 25 direction, Grant Thornton presented an Advisory Services overview. After hearing the presentation, the City Council directed staff to bring back an agreement with Grant Thornton for Advisory Services.

Overall, the proposed agreement includes the following approach and deliverables:

1. Weeks 1-2: Obtain Initial Understanding - Identifying key stakeholders, review available information, perform interviews, and discuss insights, potential concerns and solutions.

2. Weeks 2-3: Budget Stress and Test Analysis - Collect and categorize budget data, analyze variances and trends, and identify key shortfalls and overruns under normal operations and stress test scenarios.

3. Weeks 3-4: Ideation Session - Facilitate structured ideation sessions with key stakeholders to identify revenue opportunities and cost-saving strategies.

4. Weeks 4-5: Synthesize and Develop Plan - Determine best course of action based on opportunities and outcomes from both a short-term and longer-term perspective and formulate plan.

5. Weeks 6-7: Define Communication Plan - Develop and implement a strategic communication plan to inform stakeholders about the City’s financial challenges, budget decisions, and actions.

6. Weeks 7-8: Report - Compile plan and roadmap into a clear and actionable report, highlighting key findings, recommendations, prioritization, and responsibilities.

Grant Thornton expects it will cost $110,000 to complete the services. Per Grant Thornton’s agreement, a 6% contingency to cover administrative expenses (e.g., copies, postage, supplies, software licensing, etc.) is required, bringing the total to $116,600.

In addition to the above, the City may also be charged if:
· The City provides information containing errors thereby triggering additional work from Grant Thornton.
· There are regulatory changes necessitating further work from Grant Thornton. · The City does not provide sufficient information in a timely manner causing Grant Thornton staff downtime.
· The City does not provide at least one-week notification that it cannot meet agreed upon deadlines causing Grant Thornton staff downtime.

Should the City Council approve this agreement, staff will begin working with Grant Thornton immediately, facilitating the steps necessary to complete the final report which will augment other City actions to help address the City’s structural budget deficit.

7. ATTACHMENTS
City of Orange Page 2 of 3 Printed on 4/17/2025
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Item #: 5.1. 4/22/2025 File #: 25-0148
· Agreement with Grant Thornton Advisors, LLC
City of Orange Page 3 of 3 Printed on 4/17/2025
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Agenda Item
City Council
Item #: 5.1. 4/22/2025 File #: 25-0148
TO: Honorable Mayor and Members of the City Council
FROM: Tom Kisela, City Manager

1. SUBJECT
Agreement with Grant Thornton Advisors, LLC for Budget Risk and Economic Opportunities Advisory Services.

5. STRATEGIC PLAN GOALS
Goal 2: Enhance Economic Development and Achieve Fiscal Sustainability.

6. DISCUSSION AND BACKGROUND
On February 25, 2025, the City Council discussed three studies to help promote the City’s fiscal health. These included:

1. The Audit Committee reviewing the City’s past annual budgets and annual comprehensive financial reports.

2. The City conducting a Citywide organizational and operational assessment.

3. The City completing a fiscal strategic plan.

Regarding the fiscal strategic plan, prior to the February 25th meeting, the City met with representatives from Grant Thronton Advisors, LLC (Grant Thornton) about the City’s financial City of Orange Page 1 of 3 Printed on 4/17/2025
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Item #: 5.1. 4/22/2025 File #: 25-0148
representatives from Grant Thronton Advisors, LLC (Grant Thornton) about the City’s financial position and possible steps forward. At that meeting, Grant Thornton suggested a fiscal strategic plan or what they call “Budget Risk and Economic Opportunities Advisory Services” (Advisory Services).

Overall, the proposed agreement includes the following approach and deliverables:

1. Weeks 1-2: Obtain Initial Understanding - Identifying key stakeholders, review available information, perform interviews, and discuss insights, potential concerns and solutions.

3. Weeks 3-4: Ideation Session - Facilitate structured ideation sessions with key stakeholders to identify revenue opportunities and cost-saving strategies.

4. Weeks 4-5: Synthesize and Develop Plan - Determine best course of action based on opportunities and outcomes from both a short-term and longer-term perspective and formulate plan.

5. Weeks 6-7: Define Communication Plan - Develop and implement a strategic communication plan to inform stakeholders about the City’s financial challenges, budget decisions, and actions.

6. Weeks 7-8: Report - Compile plan and roadmap into a clear and actionable report, highlighting key findings, recommendations, prioritization, and responsibilities.

7. ATTACHMENTS
City of Orange Page 2 of 3 Printed on 4/17/2025
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Item #: 5.1. 4/22/2025 File #: 25-0148
· Agreement with Grant Thornton Advisors, LLC
City of Orange Page 3 of 3 Printed on 4/17/2025
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Grant Thornton LLP
U.S. member firm of Grant Thornton International Ltd
Master Services Agreement
This Master Services Agreement (the “Agreement” or “MSA”) is made as of 4/22/2025 (the “Commencement Date”), by and between City of Orange a municipality, with offices at 300 E Chapman Avenue Orange California 92866 (“Client”), and Grant Thornton LLP, a Delaware limited liability company, with offices at 171 N. Clark St., Suite 200, Chicago, IL 60601 (“Grant Thornton”).

Client and Grant Thornton agree as follows:

1. Services
a) Services. Client hereby engages Grant Thornton to provide professional services (the “Services”).

Such Services shall be described in any statement of work, or equivalent, (each, an “SOW”) executed by the parties in the form of Schedule A or a form mutually agreed upon by the parties, and Grant Thornton accepts such engagement subject to the following terms. In the event of a conflict or inconsistency between the terms of this Agreement and any SOW, this Agreement shall control unless a SOW explicitly states that the particular provision of the Agreement in conflict that is to be superseded by the SOW.
b) Grant Thornton and Grant Thornton Advisors LLC (“GT Advisors”) (Grant Thornton and GT Advisors are collectively referred to as “GT”) operate as an alternative practice structure in accordance with the AICPA Code of Professional Conduct. Grant Thornton, a licensed certified public accounting firm, provides audit and other attest services as well as related services to clients within its accounting and auditing practice. GT Advisors, which is not a licensed certified public accounting firm, provides tax, consulting, and other advisory services. Grant Thornton has engaged GT Advisors to provide administrative, operational, and engagement team resources and personnel to support Grant Thornton’s professional services. GT Advisors and its professionals are subject to confidentiality obligations to protect the confidentiality of Client data. Grant Thornton takes sole responsibility for the services performed under this Agreement and the Client agrees that with respect to such services its sole recourse is against Grant Thornton. Scope of Services. Grant Thornton shall be obligated to perform the Services described in a SOW, and only for changes in such scope that are set forth in writing and agreed to by the parties hereto (a “Change Order”). Grant Thornton will not be obligated to start work on any change to a SOW until the fee and/or impact on the schedule is agreed upon in a Change Order. Further, Grant Thornton’s obligation shall not extend to any subsequent periods for which Grant Thornton is not engaged. To the extent all specific details of an engagement are not so documented, the parties shall work diligently and in good faith to document them at the request of either party. From time to time, Grant Thornton may perform in the course of the relationship, Services without a SOW. This Agreement will cover all Services rendered, whether or not the parties execute a SOW. Such Services will be billed at Grant Thornton’s standard hourly rates as appropriate or as otherwise agreed.
c) Change in the Law or Regulations. If applicable to the Services, including but not limited to tax services, Grant Thornton’s Services and Deliverables, as defined below, may be based on its interpretation of the federal and state laws, regulations, administrative and judicial pronouncements, and other relevant authorities, in effect when the Deliverables or Services are provided. All of these authorities are subject to change, and such change may be retroactive or prospective in effect. Grant Thornton assumes no responsibility to either advise Client of, or to update any conclusions, for changes in respect to federal and state laws, regulations, administrative and judicial pronouncements, or other relevant authorities. However, Client may engage Grant Thornton to perform an update under a separate SOW. Client should understand that the technical issues Grant Thornton will address are not free from doubt.
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Another party, such as a judicial authority or a governmental agency, might reach different conclusions.

For the avoidance of doubt, the information provided by Grant Thornton in the provision of Services does not, and is not intended to, constitute legal advice. d) Standards of Performance. Client acknowledges that the Services will involve analysis, judgment, and other performance from time to time in a context where the participation of Client or others is necessary, where answers often are not certain or verifiable in advance, and where facts and available information change with time. Accordingly, evaluation of the Services shall be based solely on their substantial conformance with any standards or specifications expressly set forth in this Agreement and any applicable SOW hereunder, and all applicable federal and state laws and regulations and applicable professional standards, and any claim of non-conformance (and applicability of such standards) must be clearly and convincingly shown. Client acknowledges that the Services will involve the participation and cooperation of management and others of Client. Unless the Parties agree otherwise in writing, Grant Thornton shall have no responsibility to update any of its work after its completion. e) Third-Party Proceedings. Unless expressly provided for, the Services do not include giving testimony or appearing or participating in discovery proceedings, administrative hearings, court, or other legal or regulatory inquiries or proceedings. Except with respect to a dispute or litigation between the parties, Grant Thornton’s costs (including reasonable attorneys’ fees) and time spent in legal and regulatory matters or proceedings relating to Grant Thornton’s engagement, whether made at the Client’s request or by subpoena, request for testimony, or consultation involving private litigation, arbitration, industry, or government regulatory inquiries, will be billed to Client separately.

2. Deliverables
a) Unless provided for differently in an SOW, all reports, information, or documents (the “Deliverables”) provided by Grant Thornton to Client in performing the Services are the sole and exclusive property of Grant Thornton and are prepared solely for the internal use of Client’s management, employees, and board of directors. Except as provided below, upon full payment of Grant Thornton’s billings, Client shall acquire a limited, non-transferable, royalty-free license to use the Deliverables for Client’s internal business purposes.
b) Grant Thornton shall retain sole and exclusive ownership of and all right, title, and interest in and to any know-how, concepts, techniques, methodologies, ideas, processes, models, templates, tools, utilities, routines, and trade secrets that (i) existed prior to, or were developed independent of, this engagement or (ii) may have been discovered, created, or developed by Grant Thornton as a result of its own efforts during this engagement, which are of general application and do not contain Client’s Confidential Information (collectively, the “Grant Thornton Property”). Client shall acquire no right to or interest in the Grant Thornton Property, except for a non-exclusive, non-transferable, royalty-free right to use such Grant Thornton Property solely in connection with Client’s permitted use of the Deliverables to the extent any Grant Thornton Property is incorporated therein. Client will not sublicense or otherwise grant any other party any rights to use, copy, or otherwise exploit or create derivative works from the Grant Thornton Property.
c) Client agrees to protect the Deliverables from unauthorized use and to prevent disclosure of the Deliverables to unauthorized third parties who may attempt to rely on them. Further, Grant Thornton has not and shall not be deemed to assume any duties or obligations to any third party. 108
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d) Unless otherwise provided for in the SOW, if Client wishes to make reference to Grant Thornton or to disclose or disseminate in any manner and in any medium (e.g., Client website), any portion of any Deliverable to a third party, Client agrees to first (i) provide Grant Thornton with a draft of the proposed disclosure, (ii) obtain Grant Thornton’s advance written approval, and (iii) if requested by Grant Thornton, obtain from the third party and provide to Grant Thornton a non-disclosure agreement and/or release in a form satisfactory to Grant Thornton in its sole discretion. e) Unless specifically contemplated by the scope of the Services, Client shall not file any report, opinion, or similar Deliverable provided to Client pursuant to this Agreement with any Regulators (as defined in Section 6(e) below), including but not limited to, the U.S. Securities and Exchange Commission (“SEC”).

3. Staff
a) Grant Thornton Personnel. Grant Thornton shall provide qualified employees and contractors (“Personnel”) to complete the Services specified in the SOW. The Personnel shall perform the Services in accordance with the scope of Services set forth in the applicable SOW. b) Hiring of Personnel. During the term of an SOW and for a period of one (1) year after the Services are completed under the applicable SOW, Client agrees not to solicit, directly or indirectly, or hire any Personnel performing Services hereunder without Grant Thornton’s written consent. If this provision is violated, Client will pay Grant Thornton a fee equal to the hired Personnel’s annual salary in effect at the time of the violation as reimbursement for the estimated costs of replacement Personnel. The foregoing shall not apply if the Personnel is hired in response to a general advertisement made available to the public.

4. Independent Contractor
Grant Thornton is acting, in performance of the Services under this Agreement, as an independent contractor, on a non-exclusive basis, and nothing contained in this Agreement shall be construed as creating an employment relationship, agency, partnership, or joint venture between the parties. Personnel and subcontractors supplied by Grant Thornton are not employees or agents of Client for any purpose. Each party shall control and direct the methods by which it performs its responsibilities hereunder. Except as provided herein, the parties agree that neither party shall have the right, power, or authority, and shall not represent to any person that it has such power, to create any obligation, express or implied, on the other party’s behalf without the other party’s prior written consent. Grant Thornton shall be solely responsible for the payment of compensation of Personnel and subcontractors it supplies and for any associated taxes assessed by any relevant taxing authority and Personnel, and subcontractors shall not be entitled to any pension, bonus, profit-sharing, health, or similar rights or benefits, offered by Client to its employees.

5. Payments
a) Unless otherwise stated in the SOW, Grant Thornton will invoice Client for fees and expenses incurred in performing the Services. In addition, Grant Thornton may bill Client an administrative recovery fee for administrative time and expenses. Out-of-pocket expenses (e.g., travel, authorized purchases of data) will be billed separately at cost. The fees and expenses under this Agreement shall be set forth in the applicable SOW. If no SOW is in place, fees will be at standard rates, or rates otherwise agreed to, and related expenses will be charged. Grant Thornton may charge additional fees if Client requests that Grant Thornton perform services in addition to the Services described in the SOW. The amount of fees is based upon the expectation that certain information and assistance will be received by Grant Thornton in a timely manner from Client as detailed in the applicable SOW.
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b) From time to time, Grant Thornton may receive certain incentives in the form of bonuses and rewards from its corporate card and other vendors. Such incentives, to the extent received, will be retained by Grant Thornton to cover its expenses.
c) Client shall pay all invoices upon receipt. Invoices that are unpaid thirty (30) days past the invoice date will be deemed delinquent and Grant Thornton reserves the right to charge interest on the past due amount at the lesser of 1.0% per month or the maximum amount permitted by law. If any collection action is undertaken, Client agrees to reimburse Grant Thornton’s costs of collection, including attorneys’ fees. If Client disagrees with or questions any amount on any of Grant Thornton’s invoices, Client shall communicate such disagreement to Grant Thornton in writing within thirty (30) days of the invoice date.

Any claim not made (or disagreement not raised) within that period shall be deemed waived. If Client, in good faith, disputes any invoice within the aforementioned time frame, it may withhold payment of such disputed amounts and the parties agree that a representative of each party, authorized to resolve a fee dispute, will use commercially reasonable efforts to resolve such dispute within fifteen (15) days of receipt of written notice of a dispute. If the dispute is not resolved within this fifteen (15) day period, the parties shall comply with the dispute resolution procedures set forth in this Agreement.

6. Confidential Information
a) Each party (a “Disclosing Party”) may disclose to the other party (a “Receiving Party”) information that it considers confidential or proprietary (“Confidential Information”). Confidential Information includes but is not limited to: (i) reports, financial information, studies, drawings, contracts, business plans, inventions, technical information, know-how, plans, and specifications; and (ii) any information or data which is disclosed by a party to the other party under or in contemplation of this Agreement and which has been marked or identified as confidential or which a reasonable person would know to be confidential or proprietary due to the circumstances of its disclosure. Client will provide the minimum amount of Confidential Information and minimum access to such information necessary for Grant Thornton to perform the Services.
b) A party’s Confidential Information shall not include information that: (i) is or becomes part of the public domain through no act or omission of the other party; (ii) was in the other party’s lawful possession prior to the disclosure and had not been obtained from the Disclosing Party; (iii) is lawfully disclosed to the other party by a third party without restriction on disclosure; or (iv) is independently developed by one party without use of or reference to the other party’s Confidential Information. In addition, nothing contained herein shall be construed as preventing either party from using the information retained from the Confidential Information of the other party as part of its general skill, knowledge, talent, and expertise, so long as such party does not breach its confidentiality obligations hereunder or violate the other party’s intellectual property rights.
c) The Receiving Party agrees to hold in confidence and not to disclose or reveal to any person or entity except its Representatives (as defined below), the Confidential Information of the Disclosing Party. The Receiving Party further agrees to protect the Disclosing Party’s Confidential Information in the same manner it protects its own confidential information, provided no less than reasonable care shall be used.

The Receiving Party may disclose Confidential Information to its partners, principals, officers, directors, employees, agents, GTIL member firms, and contractors (collectively, its “Representatives”), as permitted by this Agreement.
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d) Notwithstanding anything in this Agreement to the contrary, personal information is always the Confidential Information of the Disclosing Party, even if it might otherwise fall into one of the exceptions to the definition of Confidential Information contained in Section 6(b). Grant Thornton will maintain Client’s personal information in confidence in accordance with the Data Processing Addendum attached as Schedule C, professional standards, and governing laws. Client will not provide any personal information unless necessary for Grant Thornton to perform the Services. Client will: (i) strictly limit provision of personal information to that personal information essential to Grant Thornton’s performance of the Services; (ii) anonymize, mask, obfuscate, and/or de-identify all personal information unless Grant Thornton requires otherwise to provide the Services; and, (iii) establish legal authorization to disclose personal information to Grant Thornton pursuant to applicable law or regulation prior to making personal information available to Grant Thornton.
e) If the Receiving Party is requested or required by law, regulation, legal process, or an oversight body to disclose Confidential Information, the Receiving Party will, to the extent practical and legally permitted, notify Disclosing Party of such request or requirement so that the Disclosing Party may seek an appropriate protective order or other relief. In the absence of a protective order or other applicable relief, the Receiving Party may disclose the portion of Confidential Information subject to such request or requirement without liability hereunder. Further, Grant Thornton may be requested to make certain documentation available to regulators, governmental agencies, or their representatives (“Regulators”) pursuant to law or regulations. If requested, access to the documentation may be provided to Regulators under the supervision of Grant Thornton personnel and at a location designated by Grant Thornton.

Furthermore, upon request, Grant Thornton may provide photocopies of selected documentation to Regulators. Regulators may intend, or decide, to distribute the photocopies or information contained therein to others, including other governmental agencies. Client hereby authorizes Grant Thornton to allow Regulators access to, and photocopies of, the documentation in the manner discussed above. f) Notwithstanding anything to the contrary herein, Grant Thornton imposes no conditions of confidentiality with respect to Client on any information it provides to Client to the extent that it concerns the tax structure or tax treatment of any transaction.
g) Grant Thornton may, in the ordinary course of business and without obtaining Client’s prior written approval, utilize third-party service providers that are not dedicated to performance of the Services to Client or that are not a material aspect of the Services under this Agreement. Such entities may be located within or outside the United States. All these third-party service providers are subject to confidentiality obligations to protect the confidentiality of client data.
h) Each party acknowledges and agrees that, due to the unique nature of Confidential Information, there can be no adequate remedy at law for breach of this Agreement and that such breach may cause irreparable harm to the non-breaching party. The non-breaching party shall thus be entitled to seek immediate injunctive relief, in addition to whatever other remedies it might have at law or in equity, in the event of an actual or threatened breach of this Agreement.

7. Business Risk Allocations
The terms of this Section 7 shall apply regardless of the nature of any claim asserted (including, but not limited to, contract, statute, tort, strict liability, or any form of negligence, whether of Client, Grant Thornton, or others) and whether or not Grant Thornton was advised of the possibility of the damage or loss asserted; but such terms shall not apply to the extent finally determined to be contrary to applicable law. 111
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a) Client Indemnity. Client shall, upon the receipt of written notice, indemnify, defend, and hold harmless Grant Thornton and its present, future, and former partners, principals, officers, directors, employees, agents and contractors (collectively referred to as the “Grant Thornton Firm”) from and against any liability, damages, fees, expenses, losses, demands and costs (including reasonable defense costs) (collectively, “Losses”) associated with third-party claims arising out of or relating to: (i) misrepresentations made by, or false or incomplete information provided by, Client or its agents or representatives; or (ii) a third party’s use of or reliance upon the Services or Deliverables. Client agrees to reimburse the Grant Thornton Firm for all reasonable expenses, including reasonable attorneys’ fees and expenses, as they are incurred in connection with the investigation of, preparation for, or defense of, any pending or threatened claim or action or proceeding for which the Grant Thornton Firm is entitled to indemnification. b) Grant Thornton Indemnity. Grant Thornton shall defend, indemnify, and hold Client harmless against any and all Losses arising from a third-party claim relating to either: (i) any bodily injury or tangible property damage caused by Grant Thornton or its Personnel in performance of the Services; or (ii) or any infringement of such third party’s United States intellectual property rights by the Services or Deliverables.

The foregoing indemnification will not apply to the extent any infringement results from: (A) the use of the Deliverables other than in accordance with the terms of this Agreement and any applicable documentation or instructions supplied by Grant Thornton; (B) any modification to the Deliverables not expressly agreed to in writing by Grant Thornton; or (C) the combination of the Deliverables with any materials not provided or expressly approved by Grant Thornton. This indemnification obligation is Client’s sole and exclusive remedy and Grant Thornton’s sole and exclusive liability for a claim of intellectual property infringement. Grant Thornton shall have sole control of the defense of any such claims.
c) LIMITATION OF LIABILITY. WITH RESPECT TO THE SERVICES AND THIS AGREEMENT

GENERALLY, CLIENT AGREES THAT THE LIABILITY OF THE GT ADVISORS FIRM FOR ALL CLAIMS (INCLUDING THE GT ADVISORS FIRM’S OWN NEGLIGENCE) SHALL NOT

EXCEED AND SHALL BE LIMITED TO THE FEES PAYABLE FOR THE PORTION OF THE WORK GIVING RISE TO SUCH LIABILITY. THIS LIMITATION SHALL NOT APPLY TO THE

EXTENT THAT IT IS FINALLY DETERMINED THAT ANY CLAIMS, LOSSES, OR DAMAGES ARE THE RESULT OF THE GT ADVISORS FIRM’S WILLFUL MISCONDUCT OR FRAUD. d) SPECIAL DAMAGES. EACH PARTY HEREBY WAIVES, AND IN NO EVENT SHALL EITHER

PARTY BE LIABLE FOR, ANY INDIRECT, SPECIAL, CONSEQUENTIAL, PUNITIVE,

INCIDENTAL, EXEMPLARY DAMAGES OR LOSS, LOST PROFITS, TAXES, INTEREST, PENALTIES, LOSS OF SAVINGS, OR LOST BUSINESS OPPORTUNITY. e) Proportional Liability. In responding to any claim asserted, each party may avail itself of any defense available under applicable law, but in no event shall the aggregate liability of each party for any claims, losses or damages related to this Agreement exceed an amount that is proportional to the relative fault of such party that is finally determined to have caused the other party’s losses. f) Release. Because of the importance of the information that Client provides to Grant Thornton with respect to Grant Thornton’s ability to perform the Services, Client hereby releases the Grant Thornton Firm from any liability, damages, fees, expenses, and costs (including defense costs) relating to the Services, that arise from or relate to any information (including representations by management) provided by Client, its personnel or agents, that is misleading or not complete, accurate, or current. 112
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g) Limitation on Period to File Claims. It is expressly agreed by each party that any action, regardless of form, arising out of the Services, whether it be in contract, tort, or otherwise, shall be deemed waived if a claim is asserted more than two (2) years from the earlier of the date that the applicable Deliverable is issued, or the Services are completed.

8. Responsibilities
a) Grant Thornton shall maintain sufficient documentation to support its work. This documentation may include copies of Client’s Confidential Information. However, to the extent that Grant Thornton has copies of Client’s information, Grant Thornton will protect and safeguard Client’s information from unauthorized disclosure. Upon Client’s request, Grant Thornton will return Client provided documents as well as provide copies of other information to the extent required by applicable professional standards. b) Unless specified in an SOW as the responsibility of Grant Thornton to provide, Client shall have obtained on a timely basis as required for Grant Thornton’s performance of the Services (i) any internal and thirdparty permissions, licenses or approvals (including use of any necessary software or data) and (ii) all information and assistance as may be necessary or as Grant Thornton may reasonably request. The Personnel assigned to perform Services under a SOW shall not be assumed or deemed to have knowledge of information provided to other Grant Thornton engagement teams or third parties. c) Client acknowledges the Services are highly dependent on the availability of Client’s personnel, other contractors, and/or representatives, and other factors beyond Grant Thornton’s control. Grant Thornton will use commercially reasonable efforts to assist Client in meeting any stated deadlines, but Client acknowledges that despite these efforts, due to such factors, any stated deadlines and timelines may not be met. Client acknowledges that it is responsible for adjustments in deadlines due to delays or lack of availability on the part of its personnel, contractors, or representatives. Client hereby acknowledges and agrees that Grant Thornton will not be liable for any delay or failure in the performance of its obligations under this Agreement that directly results from any failure of Client to perform its obligations under this Agreement.
d) Grant Thornton shall be entitled to rely on the accuracy, completeness, and reliability of all information provided by, and on all decisions and approvals of, Client and its retained advisors, consultants, or legal counsel. Therefore, Grant Thornton does not guarantee (i) that errors and irregularities will not occur and (ii) that it will detect errors or irregularities if they arise. e) Client agrees to designate an individual, preferably within senior management, who possesses suitable skill, knowledge, and experience to evaluate the adequacy and results of the Services performed and accept responsibility for the results of the Services (“Client’s Designated Manager”). Grant Thornton assumes no management responsibilities for Client. Accordingly, Client agrees that its management, including Client’s Designated Manager, will make an informed judgment on the results of the Services and be responsible for making the significant judgments and decisions that are the responsibility of management. In addition, Client agrees to undertake: (i) all management decisions and performance of all management functions and responsibilities, including maintaining all internal books and records; (ii) the evaluation of the adequacy and results of the Services and responsibility for such results; and (iii) the establishment and maintenance of effective internal controls, including monitoring activities, retaining custody of Client’s assets, and controlling Client’s premises.
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9. Basis for Conclusions
Grant Thornton’s findings, conclusions, and recommendations are limited solely to the matters for which Grant Thornton was engaged. No conclusions should be inferred as to any matters not specifically covered herein.

Further, the findings, conclusions, and recommendations are based upon the facts and information presented by Client and may be inapplicable if the actual facts differ from those presented in any respect. Client represents that Grant Thornton may rely on the following, to the extent applicable, without verification:
a) All original documents, signatures, and copies of documents provided by Client are authentic; b) When only drafts of pertinent documents are available, the executed versions of the draft documents will not vary materially from the ones provided by Client for examination; c) There are no inconsistent or adverse facts that are not otherwise provided by Client and not apparent from the face of the documents that Grant Thornton has relied upon; and d) All legal documents necessary to perform the Services have been duly and validly authorized, approved, and executed by the appropriate persons.

10. Investment Advice
Under no circumstances will Grant Thornton recommend, vouch for the bona fides of, or act as a “broker dealer” or “purchaser representative” with respect to any investments. Grant Thornton provides its clients with tax and consulting services and advice, and not investment advice. If requested, Grant Thornton will render advice solely with respect to the tax aspects of Client’s investments. However, Grant Thornton does not directly recommend the purchase or sale of stocks, bonds, or any other investment(s). Instead, Client should consult its investment advisor or business advisor with respect to any such matters. In addition to not making investment decisions on Client’s behalf, Grant Thornton will not: (a) have discretionary authority over Client’s investments; (b) execute transactions to buy or sell Client’s investments; or (c) have custody, even temporarily, of Client’s assets.

11. Warranties
a) Grant Thornton and Client each represent and warrant that they have the right to enter into this Agreement. b) Client and Grant Thornton further represent and warrant that each shall comply with all applicable laws and regulations in performing the Services.
c) Grant Thornton warrants that it will perform its Services on a reasonable professional efforts basis in accordance with the applicable professional standards.
d) These warranties are in lieu of, and Grant Thornton expressly disclaims, all other warranties, express, implied, or otherwise, including without limitation, any implied warranties of merchantability or fitness for a particular purpose. Grant Thornton cannot and does not warrant computer hardware, software, or services provided by other parties.
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12. Electronic Communications
During the course of this Agreement, the parties may need to electronically transmit Confidential Information to each other and to third-party service providers or other entities engaged by either party. Electronic methods include telephones, mobile devices, e-mail, cloud services, and fax. All forms of electronic communication have inherent security weaknesses, and the risk of compromised confidentiality cannot be eliminated. Client agrees to the use of electronic methods to transmit and receive information, including Confidential Information. Grant Thornton shall not be liable for any loss, damage, expense, inconvenience, or harm resulting from the loss, delay, interception, corruption, or alteration of any electronic communication due to any reason beyond its reasonable control.

Grant Thornton shall not be responsible for any service interruptions of, or corruption or damages to, Client’s or third-party information systems and the information and data contained therein, including but not limited to denial of access, and automatic shutdown of information systems caused by or resulting from Grant Thornton’s performance of the Services.

13. Tax Services Terms
The following sections apply to tax services engagements:
a. Reportable Transactions
i. Taxpayers are required to disclose their participation in certain types of transactions (“Reportable Transactions”) on forms filed with their federal income tax returns and/or with the IRS Office of Tax Shelter Analysis, and with agencies of certain states (or in some cases, foreign jurisdictions) that impose similar requirements. Failure to adhere to Reportable Transaction disclosure and filing requirements may result in the imposition of significant penalties under applicable federal, state and/or foreign law. Grant Thornton may be a “Material Advisor” with regard to Services provided to Client and Grant Thornton may be subject to Grant Thornton’s own federal and/or state reporting, registration and list maintenance obligations, which are separate and independent of any taxpayer disclosure obligation. Grant Thornton may be required to maintain and disclose to applicable federal and/or state regulatory agencies certain information regarding Client’s participation in a Reportable Transaction, including Client’s name and federal identification number, and other information as required.
ii. Except as specifically stated in this Agreement, Grant Thornton does not assume any obligation to express any opinion on, provide any advice related to, or identify from any information provided by Client or obtained by Grant Thornton during the course of providing Services to Client under this Agreement, whether any particular transaction is a Reportable Transaction or the potential consequences of non-compliance with disclosure and filing requirements pertaining to a Reportable Transaction. Reliance on any opinion or advice Grant Thornton may provide regarding whether a transaction is or is not a Reportable Transaction and/or any disclosure and filing requirements may not avoid the imposition of any penalty imposed on Client under federal or state law for the failure to comply with such disclosure and filing obligations. iii. A completed and signed Reportable Transactions Questionnaire, where applicable, and Client cooperation with regard to any follow-up requests for information are required prior to processing any tax returns Grant Thornton may be engaged to prepare.

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b. Privileges Relating to Taxpayer Communications
Any advice given by Grant Thornton with respect to a matter that is within the scope of Grant Thornton’s authority to practice before the IRS may be privileged under federal and state laws. This privilege may be asserted in any non-criminal tax matter before the IRS and in any non-criminal tax proceeding in Federal court and may be asserted to the extent such communication would be considered privileged communication if it were between a taxpayer and an attorney. At Client’s sole cost and expense, Grant Thornton will cooperate with Client’s efforts to assert taxpayer privileges when it receives a demand or inquiry for Client’s information to the extent responses to a demand or inquiry are required by law. c. Professional Responsibilities for Tax Return Preparers i. Federal and state laws and professional standards impose significant responsibilities on tax return preparers, including non-signing preparers who provide tax advice. Grant Thornton prepares tax returns and/or provides tax advice consistent with its professional responsibilities. Such professional responsibilities may include communicating with Client about differences between standards applicable to tax return preparers and penalty provisions that may be imposed on a taxpayer regarding a tax position. Grant Thornton may not sign a tax return or provide tax advice unless it feels that a position is supported by sufficient authority or is appropriately disclosed. ii. Unless expressly stated otherwise in an SOW, any written advice provided is limited to the matters and potential tax consequences specifically addressed therein, and not intended or written as advice on the application or potential application of any penalties that may be imposed under any federal, state, or foreign statute or regulation in any manner.

14. Term, Termination and Consequences of Termination
a) This Agreement shall commence on the Commencement Date and shall continue in full force and effect unless otherwise terminated as described in this Section (the “Term”). Each SOW shall set forth the period of performance and the Services to be performed under such SOW. b) Either party may terminate this Agreement, and is not required to complete performance of the SOWs under the Agreement, if the other party has availed itself of, or been subjected to by any third party, a proceeding in bankruptcy in which such party is the named debtor, an assignment by the other party for the benefit of its creditors, the appointment of a receiver for the other party, or any other proceeding involving insolvency or the protection of, or from, creditors, and appointment of a receiver for the other party, or any other proceeding involving insolvency or the protection of or from creditors. c) Either party may at any time and without cause terminate this Agreement or any SOW hereunder by providing forty-five (45) days’ prior written notice to the other party. d) Either party may terminate this Agreement if the other party breaches any obligation under this Agreement, and such breach is not cured within fifteen (15) days of its receipt of written notice of such breach from the non-breaching party. In the event of Client’s failure to cure its breach for non-payment, Grant Thornton shall have the option, in addition to its right to immediately terminate the Agreement, to immediately: (i) suspend performance of the Services; or (ii) change the payment conditions under this Agreement so that Client must make payments weekly and in advance. If Grant Thornton elects to suspend performance due to nonpayment, the Services will not be resumed until Client’s account is paid as agreed. 116
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e) Grant Thornton shall have the right to immediately terminate this Agreement or any SOW hereunder or decline to perform Services if it discovers practices by Client that Grant Thornton deems dishonest, fraudulent, or illegal. Additionally, Grant Thornton may terminate this Agreement or any SOW if it determines that application of or changes in applicable rules or professional standards, such as those established by the AICPA, Public Company Accounting Oversight Board, and SEC, restrict Grant Thornton’s ability to complete the Services, including any independence or conflict of interest concerns.

Following notice terminating this Agreement or a specific SOW, but prior to the effective date of such termination, each party shall continue to abide by the terms and conditions of this Agreement and comply fully with its obligations hereunder, and such termination notice shall not in any way hinder or interrupt the performance of this Agreement during any period between the date of a termination notice and the date of actual termination.
f) Payment of Grant Thornton’s fees is not contingent on the completion of the Services. In the event Grant Thornton stops performance of the Services for any reason (including, but not limited to, nonpayment or Client’s request or termination under this Section 14), Client shall pay Grant Thornton for all Services provided and all expenses incurred through the date of termination. On termination of this Agreement for whatever reason: (i) Grant Thornton shall render an invoice in respect of any Services performed and expenses incurred since the date of the last invoice issued, and (ii) Client shall pay the undisputed amounts of such invoice within fifteen (15) days of receipt of such properly documented invoice.

15. Force Majeure
Neither party shall be liable for any delay or failure in performance (except for payment obligations) due to any strikes, work stoppages, accidents, acts of war or terrorism, governmental actions, civil or military disturbances, pandemics, epidemics, contagious diseases, nuclear or natural catastrophes or acts of god, or other circumstances beyond its reasonable control.

16. Notices
Any notice or communication required or permitted to be given by either party under this Agreement shall be in writing and shall be hand delivered or sent by registered or certified mail, return receipt requested, or by an overnight delivery service to the party receiving such communication at the address specified below:

If to Grant Thornton:

Grant Thornton LLP
Address 4695 MacArthur Court Suite 1600
Attention: Shawn Stewart, with a copy to
Grant Thornton LLP
171 N. Clark St., Suite 200
Chicago, IL 60601
Attention: Chief Legal Officer
If to Client: City of Orange
Address 300 E Chapman Ave. Orange Ca 92866
Attention: Tom Kisela
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17. Dispute Resolution
It is the parties’ mutual intent that the obligation to mediate (and subsequently to arbitrate if mediation is unsuccessful) as set forth below shall be interpreted broadly to encompass any and all claims arising from or related in any way to the Services or related fees. The decision whether a claim or dispute is subject to mediation or arbitration shall be made in the first instance by the mediator or arbitrator, and not by a court. a) Mediation. Any controversy or claim arising out of or relating to the Services, or related fees, or this Agreement shall first be submitted to mediation. A mediator will be selected by agreement of the parties, or if the parties cannot agree, a mediator acceptable to all parties will be appointed by the American Arbitration Association. The mediation shall proceed in accordance with the customary practice of mediation and shall be concluded within sixty (60) days from receipt of written notice unless the parties agree otherwise. Any facts disclosed related to the mediation shall be kept confidential and each side shall pay its own costs of the mediation but will share equally the mediator’s expenses. b) Arbitration. In the event mediation is not successful, then the parties agree that the dispute(s) or claim(s) shall be settled by binding arbitration. The provisions herein supersede any contrary arbitral rules that might otherwise apply. The arbitration proceeding shall take place in Chicago, Illinois unless the parties mutually agree to a different location. The proceedings, including any issue concerning the extent to which any dispute is subject to arbitration, or concerning the applicability, interpretation, or enforceability of any of these procedures, shall be governed by the provisions of the Federal Arbitration Act and will proceed in accordance with the then current Conflict Prevention & Resolution or the similar rules of another arbitration association if another is selected, except that pre-hearing discovery shall be limited as provided for herein or unless specifically authorized by the arbitrators. Any issue concerning the extent to which any dispute is subject to arbitration, or concerning the applicability, interpretation, or enforceability of any of these procedures, shall be governed by the Federal Arbitration Act and resolved by the arbitrator(s). i. To begin the arbitration process, a party shall provide written notice of the issues to be resolved by arbitration (the “Notice”) within fifteen (15) days of the parties’ agreement to terminate or waive mediation, and the other party shall respond within twenty-one (21) days and shall add any other issues to be resolved within the arbitration. The arbitrators shall only resolve those issues identified in the Notice, and issues that are not identified in the Notice shall not be arbitrated nor brought to court.
ii. The arbitration shall be conducted by three (3) arbitrators. Each party shall select an arbitrator experienced in the relevant subject matters within twenty-one (21) days of the Notice. The two (2) designated arbitrators shall then select a third neutral arbitrator within twenty-one (21) days of their selection. It is the parties’ intention that the two (2) arbitrators selected by the parties be “neutrals” who will not be informed as to which party selected them. If the two (2) arbitrators cannot agree on selection of a third arbitrator within twenty-one (21) days of their appointment, the governing arbitration agency shall request a list of arbitrators and select a third arbitrator under the agency’s rules within thirty (30) days. If both parties are in agreement, the dispute may be heard by one (1) arbitrator selected within sixty (60) days following receipt of the Notice.
iii. The parties shall not be entitled to discovery except as it directly relates to the underlying Services that are at issue between the parties and shall submit a joint proposed schedule to the arbitrators within thirty (30) days of the arbitrators’ selection. Other than described herein, no other discovery is allowed except by the arbitrators and only for good cause shown. 118
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iv. Except for impeachment-only information, each party must disclose within thirty (30) days after the selection of the arbitrators: (A) the names, addresses, telephone numbers, and email addresses of persons who have knowledge and/or discoverable information relating to the issues submitted for resolution; (B) its claims and defenses; and (C) a computation showing each element of claimed damages.
v. The parties shall be entitled to take (A) up to three (3) depositions, and (B) the depositions of any expert witness who will testify in the arbitration proceeding. No deposition shall exceed seven (7) hours. Each testifying expert shall provide the same materials required under Federal Rule of Civil Procedure 26(a)(2)(B). The parties must confer in good faith to resolve all discovery disputes. If they cannot resolve these themselves, the parties must attempt to do so in conference with the arbitrators. If the dispute is not resolved in conference, the arbitrators must promptly rule on the issues. Each side may file dispositive motions without obtaining leave from the arbitrators but must first confer with the other side prior to filing any dispositive motions. All motions should be filed no later than sixty (60) days prior to the arbitration hearing, unless agreed otherwise by the parties or ordered by the arbitrators. vi. The arbitrators shall have no authority to award non-monetary equitable relief or indirect, consequential, or punitive damages. The award of the arbitration shall be in writing and shall be accompanied by a well-reasoned opinion. The award issued by the arbitrators may be confirmed in a judgment by any federal or state court of competent jurisdiction. Each party shall be responsible for its own costs associated with the arbitration, except that the costs of the arbitrators shall be equally divided by each side involved in the arbitration. The arbitration proceeding and all information disclosed during the arbitration shall be maintained as confidential, except as may be required to confirm the award, or disclosed to professional or regulatory bodies, as required by law or a court of law, or in a related confidential mediation or arbitration. The parties agree that arbitration is the sole and exclusive remedy for disputes arising out of or related to this Agreement. If arbitration is initiated and the other party declines to participate and instead initiates litigation elsewhere, doing so will constitute a default judgment.

18. The Grant Thornton Network and Third-Party Service Providers a) Grant Thornton International Ltd. Grant Thornton is a U.S. member firm of Grant Thornton International Ltd (“GTIL”), a global organization of member firms. Member firms are neither members of one international partnership nor otherwise legal partners with one another. There is no common ownership, control, governance, or agency relationship among member firms. GTIL and its member firms are not agents of, and do not obligate, one another and are not liable for one another’s acts or omissions.

Grant Thornton may use third-party service providers, such as GTIL member firms, affiliates or other vendors, to assist in providing the Services. In the event Grant Thornton subcontracts some of the Services to a third party, Grant Thornton takes sole responsibility for all work performed in relation to the applicable SOW and Client agrees that, with respect to work that is the subject of the SOW, its sole recourse is against Grant Thornton.
b) Local Firm Engagement. In the event that Client or a Client affiliate wishes to engage a GTIL member firm directly for services outside of the United States (other than as a subcontractor arrangement through Grant Thornton), such arrangement shall be documented in a local agreement adoption agreement incorporating the provisions of this Agreement (“Adoption Agreement”) in the form of Schedule B which will constitute a separate agreement.
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Because professional, legal, regulatory and tax regimes will differ by jurisdiction, Client and the applicable GTIL member firm may add or modify terms of this Agreement in the applicable Adoption Agreement in order to comply with local law or custom. This Agreement is solely for the purpose of establishing a flexible framework for contracting between such parties and does not oblige any party to provide or receive Services. In case the terms and provisions contained in the relevant Adoption Agreement conflict with the terms and provisions of the present Agreement, the Adoption Agreement shall prevail locally. Neither Grant Thornton nor any GTIL member firm shall be jointly or severally liable, or have any responsibility, for the obligations of any other GTIL member firm under this Agreement, an SOW, or an Adoption Agreement to which it is not a signatory.

19. Miscellaneous
a) Entire Agreement. This Agreement, including any other incorporated attachments, sets forth the entire understanding between and among the parties regarding the Services and the exchange of information and supersedes all prior and contemporaneous agreements (whether written or oral), arrangements and communications and may not be modified or amended, except by the mutual written agreement of both parties that references and is incorporated into this Agreement. Except as otherwise agreed in an attachment to this Agreement, no “click-through,” “shrink-wrap,” “browse-wrap,” similar agreements or other terms, whether entered into before, on, or after the date of this Agreement, will be effective to add to or modify the terms of this Agreement or alter the relationship of the parties, regardless of any party's (or its personnel’s) acceptance of or agreement to such terms by electronic or other means. b) Client. For the purposes of this Agreement, “Client” shall include all affiliates that are recipients or intended beneficiaries of the Services, including, but not limited to, any affiliates identified in the Agreement or any Statement of Work. The individual executing this Agreement has the authority to bind the Client to the terms and conditions of this Agreement.
c) Successors and Affiliates. Recognizing that at times the Services may pertain not only to Client but also to various of its subsidiaries, other affiliates, advisors, contractors, partnerships, companies, estates, or foundations, Client shall, as may be requested by Grant Thornton from time to time (including subsequent to completion of the Services), obtain written consent of their agreement to the terms of this Agreement.

This Agreement is binding on each party hereto and on each of its successors, assigns, heirs, legatees, and legal representatives.
d) Effect of Invalidity. If any portion of this Agreement is held invalid, it is agreed that such invalidity shall not affect any of the remaining portions. Moreover, if the terms of any provision hereof are determined to be unenforceable under applicable law as a result of their duration, scope, limitation, or exclusions, such provision shall be construed to the extent possible to be valid and enforceable while adhering as closely as possible to the parties’ intent as contemplated hereby. If because of a change in Client’s status or due to any other reason, any provision in this Agreement or the Services hereunder would be prohibited by laws, regulations, or published interpretations by governmental bodies, commissions, state boards of accountancy, or other regulatory agencies, such provision shall, to that extent, be of no further force and effect, and the Agreement shall consist of the remaining portions. e) No Waiver. The failure by either party to insist upon strict performance of any of the provisions of this Agreement shall in no way constitute a waiver of its rights under this Agreement, at law or in equity, or a waiver of any other provisions or subsequent default by the other party in the performance of or compliance with any of the terms of this Agreement.
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f) Governing Law. This Agreement, including its formation and the parties’ respective rights and duties and all disputes that might arise from or in connection with this Agreement or its subject matter, shall be governed by and construed in accordance with the laws of the State of New York, without giving effect to its conflicts of laws rules that would require the application of another state’s laws. g) Headings. The headings of this Agreement are intended solely for convenience of reference and shall be given no effect in the interpretation or construction of this Agreement. h) Survival. The Sections regarding confidentiality, business risk allocations, third-party proceedings, dispute resolution and any such terms that by their nature should survive shall survive termination of this Agreement.
i) No Assignment. Neither party shall assign any rights, obligations or claims relating to this Agreement without the prior written consent of the other party, except Grant Thornton may assign this Agreement to a successor in interest in connection with a change of control, sale of a line of business, or sale of all or substantially all of its assets.
j) No Third-Party Beneficiaries. No third-party beneficiaries are intended under this Agreement. k) Name Use. Neither party shall use the other’s name, service marks, or trademarks in external publicity materials without prior written consent.

IN WITNESS WHEREOF, the parties, each acting under due and proper authority, have executed this Agreement as of the Commencement Date.

GRANT THORNTON LLP CITY OF ORANGE,

ON BEHALF OF ITSELF

AND ITS AFFILIATES
By: _______________________ By: _______________________ Shawn Stewart Daniel R. Slater
Principal Mayor
By:_______________________
Pamela Coleman
City Clerk
Approved as to Form:

By:_______________________
Nathalie Adourian
Senior Assistant City Attorney
Attest:
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Related to Budget Risk & Economic Opportunities Advisory Services As of April 22,2025
This Statement of Work (“SOW”) dated April 22, 2025 between Grant Thornton LLP (“Grant Thornton”, “Firm,” or “we”) and City of Orange (“Client,” “City,” or “you”) becomes a part of and is subject to the terms and conditions of the Engagement Letter– Standard Engagement Terms dated April 22, 2025 between Grant Thornton and City of Orange (the ”SOW”). Any capitalized terms that are not defined in this Statement of Work shall have the meanings set forth in the SOW. The purpose of this Statement of Work is to describe the scope of services (“Services”) the City is requesting Grant Thornton to perform, and to set forth the agreed fee, timing and other matters related to the Services.

Relationship with Grant Thornton Advisors LLC
Grant Thornton and Grant Thornton Advisors LLC (“GT Advisors”) (Grant Thornton and GT Advisors are collectively referred to as “GT”) operate as an alternative practice structure in accordance with the AICPA Code of Professional Conduct. Grant Thornton, a licensed certified public accounting firm, provides audit and other attest services as well as related services to clients within its accounting and auditing practice. GT Advisors, which is not a licensed certified public accounting firm, provides tax, consulting, and other advisory services. Grant Thornton has engaged GT Advisors to provide administrative, operational, and engagement team resources and personnel to support Grant Thornton’s professional services. GT Advisors and its professionals are subject to confidentiality obligations to protect the confidentiality of Client data. Grant Thornton takes sole responsibility for the services performed under this Agreement and the Client agrees that with respect to such services its sole recourse is against Grant Thornton.

Project Objectives and Scope
The City of Orange is seeking the assistance and expertise of a trusted Certified Public Accounting firm. A budget shortfall has led residents to question the budgeting process, revenues, and expenses, while also expressing doubts about departmental management. The city is requesting to gain a clearer understanding of the situation and identify the best solutions for the city's current challenges.

To that end, Grant Thornton is being engaged to collaborate with city employees and key stakeholders on a Budget Risk and Economic Opportunities Advisory Services engagement. The details of the engagement are listed below.  Preliminary meetings with city council and city employees to understand perspectives and align on engagement objectives.

This phase will assist to establish a well-structured, collaborative, and efficient engagement process that aligns stakeholders and sets the foundation for meaningful outcomes by identifying key stakeholders, researching background information, and preparing materials to facilitate productive discussions. Meetings will be conducted to gather insights, address concerns, and document key takeaways, followed by post-meeting actions to summarize findings, ensure alignment, and plan next steps.

5. Define Communication Plan
Develop and implement a
strategic communication plan to
inform stakeholders about the
city's financial challenges, budget
decisions, and actions.

2. Budget & Stress Test Analysis:

Collect and categorize budget data,
analyze variances and trends, and
identify key shortfalls and overruns
under normal operations and stress
test scenarios.

6. Report: Compile plan and
roadmap into a clear and
actionable report, highlighting key
findings recommendations,
prioritization and responsibilities.

3. Ideation. Facilitate
structured ideation sessions
with key stakeholders to
identify revenue opportunities
and cost-saving strategies.

Budget Risk
& Economic
Opportunities
Advisory Services

4. Synthesize & Develop Plan:

Determine best course of action
based on opportunities and
outcomes from both a shortterm and longer-term
perspective and formulate plan.

1. Obtain Initial Understanding:

Identifying key stakeholders, review
available information, perform
interviews, and discuss insights,
potential concerns, and solutions.
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U.S. member firm of Grant Thornton International Ltd Advisory Gen Svc NON_SEC SOW Template 01.2025  Conduct a high-level analysis of budget to identify how the budget compares to current and prior year actuals to better understand where budget shortfalls and overruns occurred.

This phase involves collecting and categorizing budget data, analyzing variances and trends, and identifying key shortfalls and overruns. Findings will be summarized in a presentation, followed by discussions with stakeholders to provide insights and recommend actions for financial optimization. The value of these activities include enhancing financial transparency, identifying risks, and optimizing resource allocation to improve the city’s financial stability
 Facilitate ideation sessions with a committee of Grant Thornton consultants, city employees, and key stakeholders, as applicable, to determine opportunities to enhance revenue through economic development and reduction in expenses.

This phase involves planning and facilitating structured ideation sessions with key stakeholders to identify revenue opportunities and cost-saving strategies which may include long- and short-term economic development opportunities, tax increases, and cost reductions. Discussions will be documented, prioritized based on feasibility and impact, and summarized in a report with recommendations and next steps for implementation. The value of this phase is in providing practical financial options that enable City leaders to boost revenue, reduce costs, and assist with long- and short-term economic opportunities.  Synthesize and Develop Plan
This phase involves consolidating key findings from prior analyses, stakeholder discussions, and budget assessments to develop a comprehensive financial strategy. Grant Thornton consultants will work closely with City employees and leadership to refine insights, prioritize recommendations, and establish a clear action plan. This phase provides an actionable plan for financial improvement opportunities and growth. By distilling insights into a structured plan, City leaders can gain a framework for execution—assisting them in making informed decisions and financial improvements.
 Assist city employees in developing a communication plan to address city finances and budget challenges.

This phase focuses on developing and assisting with implementing a strategic communication plan to inform stakeholders about the City's financial challenges and budget decisions. It includes crafting key messages, selecting communication channels, engaging the public, and continuously refining messaging based on feedback and evolving financial conditions. This phase will assist with transparency, trust, and public engagement by assisting city employees with communicating the City’s financial challenges and decisions. The communication plan is intended to reduce misinformation, and foster community support for budget initiatives.  Provide a final report and make recommendations.

This phase involves compiling insights from previous phases of the engagement into a clear and actionable report, highlighting key findings, financial trends, and recommendations. The report will be refined through stakeholder feedback, presented to City leadership, and supported with follow-up planning to guide implementation. This phase leverages data, insights, and strategic discussions into a clear, actionable roadmap for City leadership. By compiling key findings and financial trends into a structured report, decision-makers can gain a comprehensive understanding of budget challenges, opportunities, and recommendations.

Engagement Timeline
It is anticipated the engagement will take place over the course of eight weeks and follow the timeline shown below 123
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U.S. member firm of Grant Thornton International Ltd Advisory Gen Svc NON_SEC SOW Template 01.2025 Grant Thornton’s Responsibilities and Deliverables
Grant Thornton will perform the Services in accordance with the terms of this SOW. Client shall promptly review the Deliverables and provide written notice of non-conformity within ten (10) business days of receipt of such Deliverables. Grant Thornton’s sole obligation shall be to correct such non-conformities within a reasonable time period.

Grant Thornton shall be entitled to rely on the accuracy, completeness and reliability of all information provided by, and on all decisions and approvals of, the City and its retained advisors, consultants or legal counsel. Grant Thornton’s work does not guarantee that errors and irregularities will not occur and it may not detect errors or irregularities if they arise.

Grant Thornton will perform the Services in accordance with the American Institute of Certified Public Accountants (AICPA) Statement on Standards for Consulting Services. Grant Thornton is not being engaged to perform audit or attest services under AICPA auditing or attestation standards or to provide any form of attest report or opinion under such standards in conjunction with this engagement.

Grant Thornton’s Responsibilities and Deliverables (both as defined herein) include the following:

Grant Thornton’s Responsibilities:
 Facilitate stakeholder meetings and gather input from City Council and key stakeholders.  Conduct a high-level financial analysis to identify budget trends, shortfalls, and overruns.  Organize and lead ideation sessions to explore revenue growth and cost reduction strategies.  Examine budget under normal conditions and stress economic scenarios.  Develop a communication strategy and assist in messaging for public transparency.  Prepare reports, summaries, and presentations related to engagement findings.  Provide recommendations based on data analysis, stakeholder input, and industry best practices.

Grant Thornton’s Deliverables:
 Planning & Kickoff Agenda
 Budget Review (standard operations and stress test)
 Strengths, Weaknesses, Opportunities, & Threats (SWOT) Analysis  Ideation Opportunities for Revenue and Expenses
 Communication Plan
 Final Report
 Exit Meeting Agenda
City Responsibilities and Assumptions
The City’s management acknowledges that it will undertake the following responsibilities (the “City Responsibilities”):
 Make all management decisions and perform all management functions, including maintaining all internal books and records.
 Designate the following individual(s), preferably within senior management, who possess the suitable skills, knowledge and/or experience as project leaders to oversee the project o Tom Kisela, City Manager or designee.
 Evaluate the adequacy and results of the Services and accept responsibility for such results.  Establish and maintain care and control of its premises and effective internal controls, including monitoring activities, retaining custody of the City’s assets and controlling its premises.  Provide, on a timely basis, such information, decisions, approvals and assistance that are necessary to Grant Thornton’s work or that Grant Thornton reasonably requests (including third-party permissions and licenses related to software or data) and Grant Thornton’s personnel assigned to any work hereunder shall not be assumed or deemed to have knowledge of information provided to others, whether external to or within Grant Thornton.
 Provide suitable workspace, including furniture, computers, and access to electronic and written information necessary to perform the Services.
 Ensure to the best of its ability that all information provided to Grant Thornton is complete, accurate and current in all material respects, contains no material omissions and updated promptly and continuously.  Select any products or services to be purchased from third-parties in connection with this engagement.

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© 2025 Grant Thornton LLP | All rights reserved
U.S. member firm of Grant Thornton International Ltd Advisory Gen Svc NON_SEC SOW Template 01.2025  Assume responsibility for any delays, additional costs, or other liabilities caused by or associated with any deficiencies in (a) discharging the City Responsibilities, and (b) the Assumptions. Moreover, the City will satisfy its obligations and responsibilities under the law.  Provide timely access to key stakeholders, including City Council members and finance personnel.  Supply all relevant budget documents, financial reports, and historical spending data.  Identify key stakeholders to participate in ideation session(s)  Participate actively in ideation sessions, meetings, and discussions.  Review and approve deliverables within agreed-upon timelines.  Implement recommendations and strategies as deemed appropriate.  Manage public communication and outreach efforts using the developed strategy.  Provide necessary information and completing project tasks in a timely manner so project progress is not delayed.
 The City will provide the necessary key employees with availability, knowledge, and expertise to assist with all phases of the engagement, assisting the project to remain on schedule and within budget.  The City gives Grant Thornton permission to record (video and audio) meetings, interviews, walkthroughs, and other procedures/interactions/meetings to help facilitate documentation and procedures that we will perform and to allow us to complete the work within the budgets and fixed fees as agreed upon herein.

Grant Thornton agrees not to share any recorded content with any third parties without city’s prior consent.  Assist with finalization and approval of deliverables requiring specific Client input, knowledge, or decisionmaking.

Project Assumptions
The Services and fees for this SOW are based upon the following assumptions, representations or information supplied by the City (“Assumptions”).
 The City of Orange is seeking the assistance and expertise of a trusted Certified Public Accounting firm.  The City will provide timely access to relevant city Council members, employees, and other decisionmakers for meetings, interviews, and feedback sessions.  The City will provide all necessary financial reports, budget documents, historical spending data, and other relevant information in a timely manner.
 The City will coordinate and schedule meetings with stakeholders as needed to ensure project milestones are met.
 The City will provide a key stakeholder to schedule all meetings to assist with the engagement  The City will identify and engage key stakeholders to fully participate in all phases of the engagement, as needed, to ensure project milestones are met.
 City employees and identified key stakeholders will actively participate in ideation sessions, budget discussions, and communication planning.
 The engagement will focus on high-level analysis and strategic recommendations; detailed implementation support will require a separate SOW.
 The city will provide the necessary employees to complete administrative tasks during the engagement, such as scheduling meetings with key City Council members, City employees, and Grant Thornton consultants, among others.
 The consulting team will provide recommendations, but all final decisions on budgetary changes, policy adjustments, and implementation will be made by the City.  This engagement is advisory in nature and does not include an audit, attestation, or forensic investigation of financials.

Grant Thornton Engagement Team
Grant Thornton will assign the individuals listed below to the engagement. While we will attempt to fulfill requests for specific individuals, we may need to add or re-assign personnel. We will inform you of such changes within a reasonable amount of time.
 Shawn Stewart, Partner
 Seth Morgan, Manager
 Other Grant Thornton personnel as needed
Use of Third-party Services Providers and Affiliates
Grant Thornton intends to use the technology and resources of the following (additional) entities to assist us with providing the Services:
 GT US Shared Services Center India Private Limited (“GTSSC”) and/or the Grant Thornton Knowledge and Capability Center India Private Limited (“KCC”), Grant Thornton’s service centers located in India 125
City of Orange
Statement of Work # 01
4/22/2025

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Orange City CouncilApril 22, 2025

Orange City Council
April 22, 2025