Orange City Council
December 9, 2025

510
Equipment Schedule A
Financing provided by:

Wells Fargo Bank, National Association
401 West Las Colinas Blvd. I Bldg. A, 4th Floor I Irving, TX 75039-5400 Contract Number 420-0005334-000 dated as of September 30, 2025 (the "Agreement") Eauiament Information·
Equipment Make, Model, Accessories, Serial Number (SN)
Share BP-71C36
Sharp BP-71C36
Share BP-71C36
Share BP-71C36
Share BP-71C45
Share BP-71C45
Sharp BP-71C45
HRM00070: 1123: K152351 :09302025: LS-7636993:T3-4700097379 PEwMods 4443971 Page 1 of 1 511 512
513
514
10/30/2025 REV.08.2025
STATE: ZIP CODE:

CA 92866

SERIAL NUMBER ID TAG NUMBER START METER B/W START METER C

LABOR PARTS PM KITS BLACK TONER COLOR TONER INITIAL NETWORKING

INSTALL TRAINING STAPLES PAPER START DATE
$ - $ - $ - $ - $ - $ -
incl. incl. incl. incl. incl. incl. incl. CHARGABLE CHARGABLE TBD

PAYMENT TERMS
NET 30
Initial Here
Initial Here
TERM (Months) SALES REP PRINTED NAME: SALES REP SIGNATURE: DATE:
60 PRINTED CUSTOMER NAME: CUSTOMER SIGNATURE: DATE:

X
35,000 0.01790
C3 uses Remote Meter Collection Software to manage the toner levels and meter counts for contract invoices. Declining to use Remote Meter Collection Software may result in a $18 per month Administration Fee.

MONTHLY PRINT VOLUME Color OVERAGE
14,000 0.11000
Monthly Volume Color OVERAGE
I have read and understand our obligations under the terms and conditions stated herein, and on the reverse side thereof, as the only agreement pertaining to the equipment hereunder. No other agreements apply unless expressly noted on the face of this agreement or in the contracts specified above. I understand all meter counts are based on 8.5x11 (minimum) single sided images. 76000 BW (Current Fleet) /
4000 C (New Fleet)

0.05324 (Current Fleet) / .0347 (New Fleet)
See Schedule A Breakdown

MANAGED PRINT SEVICES (MPS)

MONTHLY PRINT VOLUME B/W OVERAGE
Monthly Volume B/W OVERAGE PURCHASE ORDER NUMBER:
65000 BW (Current Fleet) /
12000 BW (New Fleet)

0.0045 (Current Fleet) / .00297 (New Fleet)
See Schedule A Breakdown
$6,679.68
BASE CHARGE FREQUENCY OVERAGE METER FREQUENCY C3 SERVICE CONTRACT NUMBER:

MONTHLY MONTHLY

AGREEMENT ENTITLEMENT
STANDARD FREIGHT CHARGE FOR SUPPLIES DELIVERY WILL APPLY _________

DETAIL OF CHARGES AUTHORIZATIONS
TOTAL BASE CHARGE COMMENTS:

MODEL DEPARTMENT DEPARTMENT CONTACT
See Schedule A
[email protected]

EQUIPMENT COVERED
Valdemar Chavez (714) 744-2284 [email protected] CITY: FM AUDIT / METER CONTACT PHONE EMAIL
Orange Valdemar Chavez (714) 744-2284

CUSTOMER CARE MAINTENANCE AGREEMENT
Version Date:

CUSTOMER BILL TO INFORMATION
CUSTOMER NAME: ADDRESS: CITY / STATE / ZIP

EQUIPMENT LOCATION KEY CONTACT PHONE EMAIL
City of Orange 300 E Chapman Ave Orange / CA / 92866
BILLING CONTACT: EMAIL: PHONE:

Davis Tran 10/31/2025
515

REV08.2025
Initial to Accept Terms

19. LIMITATION OF LIABILITY To the extent permitted by law, in no event shall C3 Technology Services be liable to Customer for any special, incidental, consequential, or indirect damages, loss of business profits, business interruption, loss of business information arising out of the inability to use the Equipment. The Customer acknowledges that the Maintenance provided by C3 Technology Services is for the mechanical maintenance of the Equipment only, and that this Agreement does not cover any software, networking or any other connectivity or functionality unrelated to the device(s) described in this agreement. Network and or connectivity services not included in this contract are available from C3 Technology Services at additional costs.

20. FORCE MAJEURE C3 Technology Services shall not be liable to Customer for any failure or delay caused by events beyond C3 Technology Services control, including. without limitation, Customer's failure to furnish necessary information; sabotage; failure or delays in transportation or communication; boycotts; embargoes; failures or substitutions of equipment; labor disputes; accidents; shortages of labor, fuel, raw materials, machinery, or equipment; technical failures; fire; storm; flood; earthquake; explosion; acts of the public enemy; war; insurrection; riot; public disorder; epidemic; quarantine restrictions; acts of God; acts of any government or any quasigovernmental authority, instrumentality or agency.

21. NO WARRANTY C3 Technology Services DISCLAIMS ALL WARRANTIES, EXPESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY, TECHNICAL COMPATABILITY, FITNESS FOR USE, OR FITNESS FOR A PARTICULAR PURPOSE.

22. INSURANCE If the Customer is leasing the equipment, the Customer shall obtain and maintain, at its own expense, insurance relating to claims for injury and/or property damage (including commercial general liability insurance) based on its use of the equipment, goods and machinery.

23. END OF TERM, CANCELLATION, UPGRADE, AND RENEWAL Customer shall give C3 Technology Services at least 90 days written notice before the expiration of the initial agreement term date stating the intent to decline the renewal or upgrade of the equipment. Pick up charges will apply upon contract cancellation; cost will be determined based on the location of lease return facility. Hard drive data erase is optional.

13. INDEMNITY Customer shall indemnify, save and hold C3 Technology Services, its affiliates, officers, directors, shareholders, employees, agents and representatives and its and their successors and assigns ("C3 Technology Services Parties") harmless from and against any liability, loss cost, expense or damage whatsoever caused by reason of any breach of this Agreement by Customer or by reason of any injury, whether to body, property or business or to any other person by reason of any act, neglect, omission or default by Customer. Customer shall defend, at its sole and absolute cost, any action to which this indemnity shall apply. In the event Customer fails to defend such action, C3 Technology Services may do so and recover from Customer in addition, all costs and expenses, including, attorneys' fees in connection therewith. C3 Technology Services shall be entitled to recover from Customer all costs and expenses including without limitation, attorney's fees and disbursement, incurred by C3 Technology Services in connection with actions taken by C3 Technology Services or its representatives (i) to enforce any provision of this Agreement; (ii) to effect any payments or collections provided for herein; (iii) to institute, maintain, preserve, enforce and foreclose on SOS's security interest in or lien on the goods, whether through judicial proceedings or otherwise; or (iv) to defend or prosecute any actions or proceedings arising out of or relating to any C3 Technology Services transactions with Customer.

14. ENTIRE AGREEMENT This constitutes the entire Agreement between the parties relating to the subject matter hereof. Any modifications to this Agreement must be in writing and signed by both parties.

15. SUCESSORS AND ASSIGNS; TERMINATION Neither party may assign this Agreement or any of its rights or obligations hereunder, without the prior written approval of the other party, which will not be unreasonably withheld, except that either party may assign its obligations and rights to a wholly owned subsidiary, parent corporation, or entity under the same ownership, operation or control.

16. SEVERABILITY If any provision in this Agreement is held invalid or unenforceable by a body of competent jurisdiction, such provision will be construed, limited or, if necessary, severed to the extent necessary to eliminate such invalidity or unenforceability. The Parties agree to negotiate in good faith a valid, enforceable substitute provision that most nearly affects the Parties' original intent in entering into this Agreement or to provide an equitable adjustment in the event no such provision can be added. The other provision of this Agreement shall remain in full force and effect.

17. COUNTERPARTS AND FACSIMILE SIGNATURES This Agreement may be executed in several counterparts, each of which shall be deemed to be an original and all of which together shall constitute one Agreement binding on all parties hereto, notwithstanding, that all the parties have not signed the same counterpart. A faxed signature of this Agreement bearing authorized signatures may be treated as an original.

18. JURISDICTION All parties hereby consent to the exclusive jurisdiction °Of the Federal Courts located in CA and the State Courts located in CA in any proceeding arising out of or relating to this Agreement.

24. EQUIPMENT STORAGE Customer agrees to pay a monthly fee of $50.00 per device for equipment stored at C3 Tech facilities. This fee will be billed automatically each month until the asset has been removed.

7. ELECTRICAL REQUIRMENTS In order to insure optimum performance of the Equipment, Customer must comply with all vendor required electrical specification, including but not limited to use of designated circuit and outlets and required voltage requirements. These power standards are required by UL and/or local safety regulations. C3 Technology Services can cancel the agreement should customer not comply with C3 Technology Services recommended electrical requirements

8. CHARGES The initial charge for Maintenance under this Agreement is non-refundable and shall be the amount set forth on the first page of this Agreement. The annual maintenance fee with respect to any renewal term, will be charged at the time of term renewal. Customer shall be charged according to the payment terms indicated on the front page of this Agreement. Customer shall pay all charges within thirty (30) days of the invoice date.

Excess late charges over 30 days, will result in late charges equal to 5% of invoice. You agree that after the first twelve (12) months of the Term (or any extension or renewal) of this Agreement, and at the end of each following twelve (12) month period thereafter, the Minimum Payments and Excess Per Image Charges may be increased by an amount equal to the lesser of: (a) up to 10% of the Minimum Payments and Excess Per Image Charges in effect at the end of the prior twelve (12) month period; or (b) the maximum percentage permitted by applicable law. If stated equipment is moved beyond any C3 Technology Services service territory, C3 Technology Services reserves the right to cancel this Agreement upon written notice to the Customer, or C3 Technology Services may charge (and Customer hereby agrees to pay) a fair and reasonable upcharge for continued service. In the event of significant cost increases resulting from external economic factors beyond our control—including, but not limited to, tariffs, duties, import taxes, regulatory changes, or supplier-imposed surcharges—we reserve the right to adjust the pricing of this maintenance agreement accordingly. Any such increase will be communicated in writing with a minimum of 30 days’ notice.

9. NETWORK / IT SCOPE OF COVERAGE Installation Deadline : Installation must be scheduled for no more than thirty (30) days after delivery. Failure to do so will result in charges at our current standard published rate. Visit Restrictions: All work must be completed on the installation date. If the C3 Analyst cannot install, program or configure any of the selected features due to, but not limited to, access rights, incorrect configurations, incorrectly specified settings, computer problems, on the date of installation additional charges may be assessed. Network/Infrastructure Changes: Any changes made to the customers’ network that interferes with the compatibility or functionality of the C3 installed equipment will result in charges at the standard hourly rate of $250.00 per hour. These changes include but are not limited to; IP address, ISP providers, server changes, software changes, workstation configuration, moves or replacement, software updates, etc. Incompatible systems: C3 technicians reserve the right to deny analyst services to customer workstations for any reasons, but are not limited to the following reasons; blue screen errors, old workstations, insufficient RAM or HD space, Operating Systems (OSs) not supported by manufacturers drivers or software, etc. Installation Warranty: Analyst Services are warranted for 15 days from date of installation assuming that the network or infrastructure has not changed (See Network/Insfrastructure Changes). Issues arising after 15 days will incur additional charges. Customer agrees to pay a recurring monthly fee of $12.95 for IT support services related to copier functionality. Covered services include, but are not limited to, resolving network connectivity issues, configuring scanning functions, and installing or reinstalling print drivers. This fee shall be invoiced and payable on a monthly basis. To terminate these IT support services and cease future charges, Customer must deliver written notice to C3 Tech no less than thirty (30) days prior to the start of the next billing cycle. By signing this form, I acknowledge that I have read understand and agree to the terms of service, scope of work and conditions outlined in this agreement.

10. METER READING C3 Technology Services has the right to estimate meter reads, within the billing period, when they are not provided from any collection source, automated or manual. The billing may be adjusted on the next billing period to reflect any excesses or shortages. Estimated meter reads are calculated by the most recent three (3) month meter read history. Customer is obligated to allow automated electronic meter collection software. If the Customer declines to allow automated meter collection, C3 Technology Services may estimate the meter based upon previous billing and service meter readings and may charge an $18 monthly administration fee. The estimated meter will then be applied in the same manner as if the meter had been supplied by the Customer and the Customer agrees to pay any overage charges that may result from the estimated meter reading. If Remote Meter Collection Software falls off the network, it is the customer's responsibility to supply meter reads and request toner replenishment. Customer can also input meter reads or place service calls and supplies requests through My-C3 portal.

11. TERM This Agreement shall become effective upon C3 Technology Services receipt from Customer of the initial non-refundable maintenance charge if applicable, as set forth on the first page of this Agreement, or for such Customers that are to be billed in arrears, upon the date indicated in the "Start Date" portion of the first page of this Agreement. The term of this Agreement shall be as specified on the first page of this Agreement.

12. EVENT OF DEFAULT AND TERMINATION The Customer's failure to pay any amount due under this Agreement, or breach of any other obligation herein shall constitute an Event of Default. Upon an Event of Default, C3 Technology Services may in its discretion take any one or more of the following actions: (I) cease performing all Maintenance or any other service under this Agreement; (ii) furnish Maintenance or service upon a prepaid, "Per Call" basis; and/or (iii) terminate this Agreement. Customer shall be obligated to pay any amounts due and owing to C3 Technology Services within (10) days of the expiration or termination of this Agreement. Customer, upon payment of all such amounts due, shall thereafter have no further liability or obligation to C3 Technology Services whatsoever for any further fees or expenses arising hereunder. In the event C3 Technology Services terminates this Agreement because of the breach of Customer, C3 Technology Services shall be entitled to payment for work in progress plus reimbursement for out-of-pocket expenses.

1. GENERAL SCOPE OF COVERAGE This Agreement covers both the labor and the material for adjustments, repair and replacements of parts ("Maintenance") as required by normal use of the equipment identified on the front page of this Agreement ("Equipment"). Maintenance does not cover charges for installation, relocating or de-installation of the Equipment. Service necessary to repair damage to the Equipment caused by misuse, abuse, negligence, attachment of unauthorized components, accessories or parts, use of substandard facsimile (thermal) paper or substandard supplies, other causes beyond the control of C3 Technology Services or such causes which would void the Equipments' warranty are not covered by this Agreement. Any such repairs identified in the preceding sentence shall be separately billed to customer and may lead to the termination of this Agreement.

In addition, C3 Technology Services may terminate this Agreement if the equipment is modified, damaged, altered or serviced by personnel other than the C3 Technology Services Authorized Personnel, or if parts, accessories or components not meeting machine specifications are titled to the Equipment. Maintenance shall not cover charges for repairs needed as a result of Customer or third party modifications to software or hardware.

2. MAINTENANCE VISITS Maintenance visits will be made during standard weekday business hours (M-F 8a-5p) at the address shown on the first page of this Agreement. Maintenance visits requested for holidays, weekends or after standard business hours may result in additional charges for travel and labor pursuant to C3 Technology Services standard overtime rates in effect at the time Maintenance visit. Maintenance performed during a Maintenance visit includes lubrication and cleaning of the Equipment and the adjustment, repair or replacement of parts described below.

3. REPAIR AND REPLACEMENT OF PARTS, All parts necessary for proper operation of the Equipment requiring replacement due to normal wear and tear, subject to the general scope of coverage, will be furnished free of charge during a service call.

4. MAJOR REPAIRS AND UPGRADES Major repairs resulting from misuses of the product. overall failure of the Equipment resulting from the normal end of life cycle of the Equipment and other repairs requiring more than customary repair and part replacements shall not be considered covered Maintenance. C3 Technology Services reserves the right to cancel the maintenance agreement, should customer misuse or abuse the intended features of the device.

5. USE OF C3 Technology Services SUPPLIES Customer is not obligated to use C3 Technology Services approved supplies under this Agreement. If, however, the Customer uses other than C3 Technology Services approved supplies (other than paper) and such supplies result in damage to the device, C3 Technology Services may, at its discretion, assess a surcharge or terminate this Agreement. If C3 Technology Services terminates this Agreement, C3 Technology Services may make service available on a "Per Call" basis based upon C3 Technology Services standard rates in effect at the time of service .

6. SUPPLIES Supplies selected, if any, on the front of this Agreement ("Supplies"), shall be included under this Agreement. C3 Technology Services will provide such selected Supplies to the Customer based upon industry standard coverage of 5% for mono and 20% for color. Supplies provided are for use with the Equipment covered by this Agreement only and are not for resale or for use with other equipment. If the Customer's usage of the Supplies exceeds the industry standard coverage of 5% mono and 20% color for the Equipment being serviced, C3 Technology Services will invoice and the Customer agrees to pay, for the excess supplies at C3 Technology Services current retail prices then in effect or revisit service pricing terms with client. C3 Technology Services reserves the right to charge for supplies and freight. Freight fees will be assessed to the contract invoice based average monthly service billing. Tier 1, with average monthly service billing under $100, will be charged a $9.00 flat monthly rate; Tier 2, with average monthly service billing over $100-$1,000, will be charged a $14.00 flat monthly rate; Tier 3, with average monthly service billing over $1,000-$3,000, will be charged a $29.00 flat monthly rate; Tier 4, with average monthly service billing over $3,000, will be charged a $56.00 flat monthly rate. Fees are subject to change. Industry standard coverage is defined as the published industry standard yield for the product model covered under this Agreement. 516
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SCHEDULE “A”
Agreement No. _________________________
Customer/Lessee (“You”) _________________________
Manufacturer Model Location
Serial
Number
Asset
Tag
BW
CPC
Color
CPC
HP
Color LaserJet Pro
M452dn VNB3M70494 0.0179 0.11
HP
Color LaserJet Pro MFP
4301 CNBRSCC33C 0.0179 0.11
HP
LaserJet Enterprise 600
M601n CNCCG3S07M 0.0179 0.11
HP LaserJet M608 City Hall Finance - Finance Hallway Tall - Accounts Payable CNBCK7L1KQ 78905 0.0179 0.11 HP
Color LaserJet
Enterprise M553n City Hall HR - Cody Kleen CNBCHB71N4 78906 0.0179 0.11 HP
Color LaserJet Pro
M452dn City Hall HR - Eric Figueroa VNB3B26608 78907 0.0179 0.11 HP LaserJet Pro M402dn City Hall HR - Erin Hodgers JPBDZ19120 78908 0.0179 0.11 HP
Color LaserJet Pro
M452dn City Hall HR - Monica Espinosa VNB3M30646 78910 0.0179 0.11 HP
Color LaserJet Pro
M452dn City Hall HR - Amy Kuene VNB3B26609 78911 0.0179 0.11 HP
LaserJet Pro 400 Color
M451dn City Hall HR - Sara Headtler CNDF102277 78912 0.0179 0.11 HP
LaserJet Pro 400 Color
M451dn City Hall Clerks - Corina Perez CNDF304911 78913 0.0179 0.11 HP
Color LaserJet Pro
M452dn City Hall Law Office - Nathalie Adourian VNB3B58892 78918 0.0179 0.11 HP LaserJet Pro M402dn Amy Keune PHBQF34346 78919 0.0179 0.11 HP HP 400 Printer City Hall Administration - SUSAN GALVAN VNB3N25009 78920 0.0179 0.11 HP
Color LaserJet Pro
M452dn City Hall Administration - Jack Morgan VNB3B56039 78922 0.0179 0.11 HP
LaserJet Pro 400 Color
M451dw City Hall Finance – Michelle Kresan CNDF508746 78925 0.0179 0.11 HP
Color LaserJet Pro
M452dn Alicia Sota / IT Spare VNB3M45749 78934 0.0179 0.11 HP LaserJet Pro M402dn City Hall Finance- Utility Billing - Jarnet Taulbe PHB5C05919 78942 0.0179 0.11 HP LaserJet Pro M402dn
City Hall Public Works Community DevelopmentEngineering Eduardo Lopez PHB5F12059 78943 0.0179 0.11 HP Color LaserJet 4700dn
City Hall Public Works Community Development- Traffic
Office JP8LC16845 78945 0.0179 0.11
517
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Model Location
Serial
Number
Asset
Tag
BW
CPC Color CPC
HP LaserJet Pro M402dn City Hall Code Enforcement PHBQD34542 78950 0.0179 0.11 HP LaserJet Pro 400 M401n City Hall Public Works PHGDB36899 78952 0.0179 0.11 HP LaserJet Pro 400 M401n Permit Left PHGDB36903 78953 0.0179 0.11 HP LaserJet Pro 400 M401dw City Hall Public Works PHGGC00827 78955 0.0179 0.11 HP
LaserJet Pro 200 color
M251nw Laura Lombardo VNB3C13144 78957 0.0179 0.11
HP LaserJet Pro 400 M401dne City Hall Public Works PHGFD55760 78958 0.0179 0.11 HP LaserJet Pro M402dn City Hall Public Works PHBQF35214 78959 0.0179 0.11 HP LaserJet Pro M402dn City Hall Public Works PHBQF35215 78960 0.0179 0.11 HP LaserJet Pro 400 M401n City Hall Public Works PHGDC14946 78961 0.0179 0.11 HP LaserJet Pro 400 M401dne City Hall Public Works JPGFH33975 78963 0.0179 0.11 HP Color LaserJet Pro M452dn Corina Perez City Hall Public Works VNB3B58897 78964 0.0179 0.11 HP
LaserJet 200 Color MFP
M276nw City Hall Public Works CND8F8VBV0 78965 0.0179 0.11 HP LaserJet Pro 400 M401dne City Hall Public Works JPGFH33991 78966 0.0179 0.11 HP LaserJet Pro 400 M401dn City Hall Public Works VNB3N25007 78967 0.0179 0.11 HP Color LaserJet 4700dn Community Services JP4LB37657 78970 0.0179 0.11 HP LaserJet Pro 400 M401dw Community Services VNG3D00040 78971 0.0179 0.11 HP LaserJet Pro M402n Community Services PHBHF07708 78973 0.0179 0.11 HP HP 401 Community Services PHGFF46690 78975 0.0179 0.11 HP LaserJet Pro M402dw Community Services PHBVF03553 78976 0.0179 0.11 HP LaserJet Pro M402dn Community Services PHBQD36483 78977 0.0179 0.11 HP LaserJet Pro 400 M401dne Community Services PHGFG41859 78978 0.0179 0.11 HP
LaserJet Enterprise 600
M602dn Steven Mann - Public Works CNDCG9X2GL 78979 0.0179 0.11 HP HP 400 Printer Community Services VNB4N12022 78980 0.0179 0.11 HP LaserJet Pro 400 M401dne
Community Services / Laura
Lombardo PHGFF57737 78981 0.0179 0.11
HP LaserJet Pro 400 M401dn Community Services VNB4N12016 78983 0.0179 0.11 HP LaserJet Pro M402dn Community Services JPBDZ19122 78984 0.0179 0.11 HP Color LaserJet Pro M452dn Library JPBDQ06728 78986 0.0179 0.11 HP HP 4250 Library CNGXL21879 78987 0.0179 0.11
HP HP 4250 Library CNGXH51797 78988 0.0179 0.11
HP HP 4250 Library CNGXL20552 78989 0.0179 0.11
HP HP 402 Library PHBVF13537 78990 0.0179 0.11
HP HP 4000 Library USEF233256 78991 0.0179 0.11
HP HP 4250 Library CNRXJ67903 78992 0.0179 0.11
518
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Manufacturer Model Location
Serial
Number
Asset
Tag
BW
CPC
Color
CPC
HP HP 4250 Library CNGXH51800 78993 0.0179 0.11
HP HP M451nw Library CNDG146643 78994 0.0179 0.11
HP HP 605 Library CNBCJ2T21S 78995 0.0179 0.11
HP HP 4250 Library CNGXK14598 78996 0.0179 0.11
HP HP M452dn Library JPBDQ06731 78998 0.0179 0.11
HP HP 4050 Library USQJ002783 79001 0.0179 0.11
HP LaserJet 4250tn Library CNGXL19793 79002 0.0179 0.11 HP LaserJet 4250tn Library CNGXL20524 79003 0.0179 0.11 HP HP 4050 Library USQB044772 79004 0.0179 0.11
HP
Color LaserJet Enterprise
M553dn Admin Color - 2nd Room253 (PD) JPBCJB30TS 79005 0.0179 0.11 HP HP 475
Chiefs color - 2nd floor room 211 ex assistant
chief of police (PD) CND8F6TJHB 79007 0.0179 0.11
HP
LaserJet Enterprise 500
Color M551dn Dispatch Color - 2nd floor room222 (PD) CNCCFC305W 79008 0.0179 0.11 HP HP 3015dn Armory Room 16 VNB3S44011 79011 0.0179 0.11 HP HP M477fdn Detention color - Basement room (PD) VNB8J4NC0B 79012 0.0179 0.11 HP HP M175nw
Property room counter color -Basement room
02 (PD) CNC9CDQ5HQ 79013 0.0179 0.11
HP HP M175nw
Property room office color- Basement room
02 (PD) CNC9CDQ5GD 79014 0.0179 0.11
HP HP M175nw
Forensic Lab Color - Basement across from gym
(PD) CNC9D795XL 79015 0.0179 0.11
HP HP 200 Records teletype room - 1sr Floor room 122w (PD) CND8F3K6GW 79016 0.0179 0.11 HP HP M553 Records Archives - 1st floor room 106w (PD) CNBCH67080 79017 0.0179 0.11 HP
Color LaserJet Enterprise
M553dn Watch commander color - Room 103w (PD) JPBCK8Q0L7 79024 0.0179 0.11 HP HP 4525 Gangs color - Room 104 (PD) JPBCC6Q0K1 79026 0.0179 0.11 HP HP 4250 EOC BW - Room 154E (PD) CNRXR47586 79030 0.0179 0.11 HP
Color LaserJet Enterprise
M553dn Sergeants Office color - Room 131E (PD) JPBCK930BJ 79031 0.0179 0.11 HP HP 4250 Report Writing bw - Room 132e (PD) CNRXR47596 79032 0.0179 0.11 HP
Color LaserJet Enterprise
M553dn Report writing color - Room 132e (PD) JPBCHBQ27L 79033 0.0179 0.11 HP HP 401 IA black and white - Room 212 (PD) JPGFH19583 79035 0.0179 0.11 HP HP 251 Swat van color - Mobile unit (PD) CND1G21892 79037 0.0179 0.11 HP HP 200 Mobile command post - Mobile unit 2 (PD) CND8F6X7CG 79038 0.0179 0.11 HP HP 4250 Library CNGXL25366 79040 0.0179 0.11
519
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Manufacturer Model Location
Serial
Number
Asset
Tag
BW
CPC
Color
CPC
HP HP 605 Library CNBCJ2T21X 79041 0.0179 0.11
HP
LaserJet Enterprise 600
M602n Taft Library CNDCH3D29N 79043 0.0179 0.11
HP HP 402 Library PHBQD65175 79045 0.0179 0.11
HP HP M452dn Sewer Van VNB3M59296 79046 0.0179 0.11
HP HP 4250 Library CNGXL20551 79047 0.0179 0.11
HP HP 4250 Library CNGXK14668 79048 0.0179 0.11
HP
LaserJet Pro 200 color
M251nw Water CNB1G01171 79050 0.0179 0.11
HP LaserJet Enterprise M506n Water PHBKR09894 79052 0.0179 0.11 HP LaserJet Enterprise M506n Water PHBKQ08691 79053 0.0179 0.11 HP LaserJet Pro 400 M401dn Water VNB3X24836 79054 0.0179 0.11 HP LaserJet Enterprise M506n Water PHBGQ51431 79055 0.0179 0.11 HP
HP Laser Jet 400 color
M451dn El Modena Library CNBH206234 79056 0.0179 0.11
HP HP 4014 Grijatava Sports Center CNDX326089 79060 0.0179 0.11 HP LaserJet P2055dn Grijatava Sports Center CNB9069297 79061 0.0179 0.11 HP
HP Laser Jet 400 color
M451dn CNBH206231 79062 0.0179 0.11
HP Color LaserJet MFP M477fdn Corporate Yard VNB8JD34QX 79067 0.0179 0.11 HP
LaserJet 200 Color MFP
M276nw Corporate Yard CNF8H254MV 79068 0.0179 0.11
HP LaserJet 400 MFP M425dn Corporate Yard CNB6D8R0DY 79069 0.0179 0.11 HP Color LaserJet CP5225dn Corporate Yard CNGCJ9C0R3 79070 0.0179 0.11 HP Color LaserJet Pro M452dn Corporate Yard VNB3M42246 79071 0.0179 0.11 HP HP M477fnw Fire # 2 (FD) VNBKK89376 79072 0.0179 0.11 HP
LaserJet Pro 400 Color
M451dn Fire HQ - Executive Assistant Office (FD) JPBDQ22936 79077 0.0179 0.11 HP HP M452dn
Fire HQ - Deputy Chief - Operations
Chieft (FD) VMB3M70494 79079 0.0179 0.11
HP LaserJet Pro M402dn Ashley Taylor PHBQH50758 79094 0.0179 0.11 HP HP M553 Records TeleType (Room 122W) (PD) JPCCL2T1RL 79106 0.0179 0.11 HP
Color LaserJet Enterprise
M553dn Jessica Garcia -Community Development JPCCL3V23N 79133 0.0179 0.11 HP HP M452dn Main Library VNB3B75611 79134 0.0179 0.11
HP
Color LaserJet Enterprise
M553dn Computer Deck (Room 229) (PD) JPCCL2T1RR 79175 0.0179 0.11 HP LaserJet Enterprise M506n Communications (Room 222) (PD) PHBGR93949 79177 0.0179 0.11 520
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Manufacturer Model Location Serial Number
Asset
Tag
BW
CPC
Color
CPC
HP LaserJet Enterprise M506n Training (Room 250) (PD) PHBGR93945 79178 0.0179 0.11 HP HP M506 Crime Prevention (Room 264) (PD) PHBGR93695 79179 0.0179 0.11 HP LaserJet Enterprise M506n Patrol Counter (PD) PHBGR93741 79181 0.0179 0.11 HP LaserJet Enterprise M506n Records south - Next to room 112 (PD) PHBGQ53488 79193 0.0179 0.11 HP LaserJet Enterprise M506n Records North (Next to Room 106) (PD) PHBGQ53482 79194 0.0179 0.11 HP Color LaserJet Pro M452dn Robert Ambriz VNB3B87968 79198 0.0179 0.11 HP LaserJet Enterprise M506n Water Trailer - Joseph Bitto PHBGQ54372 79224 0.0179 0.11 HP LaserJet Pro MFP M521dn Comm Svs Front Desk CNDKL5BKM8 79225 0.0179 0.11 HP HP M506 Crime Prevention (Room 264) (PD) PHBGR93695 79179 0.0179 0.11 HP Color LaserJet Pro M452dn GIS City Hall Public Works VNB3B91152 79370 0.0179 0.11 HP LaserJet Pro M402dn Pamela Coleman City Hall City Clerk PHB5C70832 79371 0.0179 0.11 HP LaserJet Enterprise M506n Water Trailer - Rick Pearson JPBDS17616 79372 0.0179 0.11 HP
Color LaserJet Enterprise
M553dn Vincent Hinojos CNBCH6H18C 79390 0.0179 0.11
HP LaserJet Enterprise M506n Bike Team PHBGQ53483 79393 0.0179 0.11 HP LaserJet Enterprise M506n Property Counter PHBGQ53486 79413 0.0179 0.11 HP LaserJet Pro M402dn Corporate Yard - Marci PHBQH64510 79462 0.0179 0.11 HP Color LaserJet Pro M452dn
Admin Building (City Attorney) Michael
Vigliotta VNG3X06544 79464 0.0179 0.11
HP Color LaserJet Pro M452dn
Admin Building (City Attorney) Kirsten
Shea VNG3X06792 79465 0.0179 0.11
HP Color LaserJet Pro M452dn
Admin Building (City Attorney) Gaby
Sevilla VNG3X06785 79466 0.0179 0.11
HP Color LaserJet Pro M452dn
Admin Building (City Attorney) Monica
Jones VNG3X06781 79467 0.0179 0.11
HP LaserJet MFP M527 Finance Building (Finance) Lisa Aduna MXCCL4K0CZ 79515 0.0179 0.11 HP LaserJet Pro M402dn William Bird PHB5H18673 79775 0.0179 0.11 HP Color LaserJet CP2025dn Community Services - Lisa T CNGS328445 79907 0.0179 0.11 HP Color LaserJet Pro MFP 4301 RM_Analyst / Ashley Duran CNBRR5C7W8 80154 0.0179 0.11 HP
Color LaserJet Pro MFP
M479fdw MXBCMD911D 80756 0.0179 0.11
HP LaserJet Pro M404dn Finance Dept/Wanda Alvarez PHBB366514 80877 0.0179 0.11 HP LaserJet Pro M402dn IT Learning Center PHBQG11316 80896 0.0179 0.11 HP LaserJet Pro M402dn Com Dev – Mark Ibrahim PHBQF87101 80918 0.0179 0.11 521
6 | P a g e
Manufacturer Model Location
Serial
Number
Asset
Tag
BW
CPC
Color
CPC
HP
Color LaserJet Pro
M452dn Purchasing - Wanda VNB3M63462 81006 0.0179 0.11
HP
Color LaserJet Pro
M452dn Finance - Ryan Sullivan VNB3B29647 81007 0.0179 0.11 HP
Color LaserJet Pro
M452dn City Manager - Charlene Cheng VNB3M55798 81008 0.0179 0.11 HP
Color LaserJet Pro MFP
M277dw Fire #8 (FD) - Ryan Cabote 714-744-2288 VNB8H3Y579 81059 0.0179 0.11 HP
Color LaserJet Pro
M452dn City Manager VNB3B56984 81136 0.0179 0.11
HP LaserJet Enterprise M506n Detectives North - Next to room 141w (PD) PHBGR93946 81152 0.0179 0.11 HP LaserJet Enterprise M506n Detectives (Next to room 138W - PD) PHBGR93745 81153 0.0179 0.11 HP
Color LaserJet Enterprise
M553dn Detectives - Next to Room 156W JPBCKBJ0CK 81157 0.0179 0.11 HP
Color LaserJet Enterprise
M553dn Field Services Admin - next to room 158E JPBCKC60V7 81159 0.0179 0.11 HP LaserJet Enterprise M506n Traffic - Next to Room 169E PHBGQ53489 81160 0.0179 0.11 HP
Color LaserJet Enterprise
M553dn SIU - Room 150W JPCCL2T1RZ 81161 0.0179 0.11
HP
Color LaserJet Pro
M452dn Community Development - Jennifer Scudellari VNB3B42135 81293 0.0179 0.11 HP
Color LaserJet Pro
M452dn Susan Galvan VNB3M97289 81303 0.0179 0.11
HP
Color LaserJet Pro
M454dn Rafael Bautista VNB3S26387 81489 0.0179 0.11
HP
Color LaserJet Pro
M452dn Russell Bunim VNB3B66197 81503 0.0179 0.11
HP
Color LaserJet Pro
M454dn Mark Ouellette VNB3K48874 81574 0.0179 0.11
HP LaserJet Pro 400 M401dn
For Supplies Use the 300 Chapman Ave, Orange,
Ca. 92866 VNG3M00884 81630 0.0179 0.11
HP Color LaserJet Pro 4201 Corinna Rivas VNB3J01338 81708 0.0179 0.11 HP Color LaserJet Pro 4201 Lilibet Woolsey VNB3J03956 81709 0.0179 0.11 HP Color LaserJet Pro 4201 Melissa Crosthwaite VNB3J04110 81710 0.0179 0.11 HP
Color LaserJet Pro MFP
4301 Janet Flores CNBRR572RN 81749 0.0179 0.11
HP Color LaserJet M554 HR Department JPBCS2P003 82461 0.0179 0.11 HP
Color LaserJet Pro
M452dn City Hall Public Works VND3B00437 82476 0.0179 0.11 HP Color LaserJet Pro 4201 Dwight Gish / Fleet VNB3J02934 92791 0.0179 0.11 SHARP MX-3071 8511746000 79391 0.0045 0.05324
SHARP MX-4051 City of Orange - Water 95108959 80576 0.0045 0.05324 SHARP MX-5051 City of Orange - Fire HQ New 95098743 80578 0.0045 0.05324 SHARP MX-3051 8505898X00 80580 0.0045 0.05324
SHARP MX-6051 City of Orange - Community Services 95109752 80581 0.0045 0.05324 SHARP MX-5051 City of Orange 95098723 80582 0.0045 0.05324 522
7 | P a g e
Manufacturer Model Location
Serial
Number
Asset
Tag BW CPC Color CPC
SHARP MX-5051 City of Orange - Library 95098883 80583 0.0045 0.05324 SHARP MX-5051 City of Orange - Police Department 95098713 80584 0.0045 0.05324 SHARP MX-5051 City of Orange - Police Department 95099093 80585 0.0045 0.05324 SHARP MX-5051 City of Orange - Police Department 95099023 80586 0.0045 0.05324 SHARP MX-4051 City of Orange - Police Department 95108859 80587 0.0045 0.05324 SHARP MX-5051 City of Orange - Police Department 95098653 80588 0.0045 0.05324 SHARP MX-5051 City of Orange - Police Department 95099073 80590 0.0045 0.05324 SHARP MX-4051 City of Orange - Police Department 95108839 80591 0.0045 0.05324 SHARP MX-5051 City of Orange - Police Department 95102852 80592 0.0045 0.05324 SHARP MX-4051 City of Orange - Corporate Yard 95108799 80593 0.0045 0.05324 SHARP MX-3051 City of Orange - Corporate Yard 8505763 80594 0.0045 0.05324 SHARP MX-4051 City of Orange - Corporate Yard 95109149 80595 0.0045 0.05324 SHARP MX-6580N City of Orange 95053889 80596 0.0045 0.05324 SHARP MX-4051 City of Orange 95108939 80597 0.0045 0.05324 SHARP MX-3051 City of Orange 8505859X00 80598 0.0045 0.05324 SHARP MX-4051 City of Orange 95108909 80599 0.0045 0.05324 SHARP MX-5051 City of Orange 95098843 80600 0.0045 0.05324 SHARP MX-4051 City of Orange 95108829 80602 0.0045 0.05324 SHARP MX-4051
City of Orange - Grijalva Park Sports
Center 0303638900 80911 0.0045 0.05324
SHARP MX-4051 0303650900 80912 0.0045 0.05324
SHARP BP-50C55 City of Orange - Fire HQ New 2504346600 81289 0.0045 0.05324 SHARP BP-50C55 City of Orange - Fire HQ New 2504298600 81290 0.0045 0.05324 SHARP BP-50C55 City of Orange - Fire HQ New 2504343600 81291 0.0045 0.05324 SHARP BP-71C36 Library TBD TBD 0.00297 0.0347
SHARP BP-71C36 Library TBD TBD 0.00297 0.0347
SHARP BP-71C36 Library TBD TBD 0.00297 0.0347
SHARP BP-71C36 Library TBD TBD 0.00297 0.0347
SHARP BP-71C45 Finance TBD TBD 0.00297 0.0347
SHARP BP-71C45 Finance TBD TBD 0.00297 0.0347
SHARP BP-71C45 City Manager TBD TBD 0.00297 0.0347
Customer/Lessee (“You”): ____________________________
(Signature of Authorized Signer)
Print Name: ____________________________
Print Title: ____________________________
Date: ____________________________
(Date of Signature)
Servicing Dealer:C3 Tech
Davis Tran
VP of Operations
10/31/2025
523
8 | P a g e
524
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

REGIONAL COOPERATIVE AGREEMENT (RCA)
CONTRACT RCA-017-23010022
FOR

DIGITAL MULTIFUNCTIONAL COPIERS, PRINTERS, SOFTWARE, RELATED ACCESSORIES AND

SERVICES
WITH
C3 OFFICE SOLUTIONS DBA C3 TECH
This Contract RCA-017-23010022 for Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services, hereinafter referred to as “Contract” is made and entered into as of the date fully executed by and between the County of Orange, a political subdivision of the State of California on behalf of County Executive Office, CEO hereinafter referred to as “County” and C3 Office Solutions dba C3 Tech, , hereinafter referred to as “Contractor”, with County and Contractor sometimes individually referred to as “Party”, or collectively referred to as “Parties”.

ATTACHMENTS
This Contract is comprised of this document and the following Attachments, which are attached hereto and incorporated by reference into this Contract:

Attachment A – Scope of Work
Attachment B – Payment and Compensation
Attachment C – Staffing Plan
Attachment D - Hardware Catalog and Hardware Pricing
Attachment E – Business Associate Terms and Conditions
Attachment F – Certification for Data Removal
Attachment G – Migration/Transition Plan
Attachment H – Equipment Lease Agreement

RECITALS
WHEREAS, County solicited via a Request for Proposal (“RFP”) for Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services as set forth herein; and WHEREAS, Contractor responded and represented that it is qualified to provide Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services to the County as further set forth in the Scope of Work, attached hereto as Attachment A; and WHEREAS, County agrees to pay Contractor based on the schedule of fees set forth in Payment and Compensation, attached hereto as Attachment B; and
NOW, THEREFORE, the Parties mutually agree as follows:

ARTICLES
General Terms and Conditions:

A. Governing Law and Venue: This Contract has been negotiated and executed in the state of California and shall be governed by and construed under the laws of the state of California. In the event of any legal action to enforce or interpret this Contract, the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California, and the parties hereto agree DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 525
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
to and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure Section 394. Furthermore, the parties specifically agree to waive any and all rights to request that an action be transferred for adjudication to another county.

B. Entire Contract: This Contract contains the entire Contract between the parties with respect to the matters herein, and there are no restrictions, promises, warranties or undertakings other than those set forth herein or referred to herein. No exceptions, alternatives, substitutes or revisions are valid or binding on County unless authorized by County in writing. Electronic acceptance of any additional terms, conditions or supplemental Contracts by any County employee or agent, including but not limited to installers of software, shall not be valid or binding on County unless accepted in writing by County’s Purchasing Agent or designee.

C. Amendments: No alteration or variation of the terms of this Contract shall be valid unless made in writing and signed by the parties; no oral understanding or agreement not incorporated herein shall be binding on either of the parties; and no exceptions, alternatives, substitutes, or revisions are valid or binding on County unless authorized by County in writing.

D. Taxes: Unless otherwise provided herein or by law, price quoted does not include California state sales or use tax. Out-of-state Contractors shall indicate California Board of Equalization permit number and sales permit number on invoices, if California sales tax is added and collectable. If no permit numbers are shown, sales tax will be deducted from payment. The Auditor-Controller will then pay use tax directly to the State of California in lieu of payment of sales tax to Contractor.

E. Delivery: Time of delivery of commodities and services is of the essence in this Contract. County reserves the right to refuse any commodities and services and to cancel all or any part of the commodities not conforming to applicable specifications, drawings, samples or descriptions or services that do not conform to the prescribed scope of work. Acceptance of any part of the order for commodities shall not bind County to accept future shipments nor deprive it of the right to return commodities already accepted at Contractor’s expense. Over shipments and under shipments of commodities shall be only as agreed to in writing by County. Delivery shall not be deemed to be complete until all commodities or services have actually been received and accepted in writing by County.

F. Acceptance Payment: Unless otherwise agreed to in writing by County, 1) acceptance shall not be deemed complete unless in writing and until all the commodities/services have actually been received, inspected, and tested to the satisfaction of County, and 2) payment shall be made in arrears after satisfactory acceptance.

G. Warranty: Contractor expressly warrants that the commodities covered by this Contract are 1) free of liens or encumbrances, 2) merchantable and good for the ordinary purposes for which they are used, and 3) fit for the particular purpose for which they are intended. Acceptance of this order shall constitute an agreement upon Contractor’s part to indemnify, defend and hold County and its indemnities as identified in paragraph “Z” below, and as more fully described in paragraph “Z,” harmless from liability, loss, damage and expense, including reasonable counsel fees, incurred or sustained by County by reason of the failure of the commodities/services to conform to such warranties, faulty work performance, negligent or unlawful acts, and non-compliance with any applicable state or federal codes, ordinances, orders, or statutes, including the Occupational Safety and Health Act (OSHA) and the California Industrial Safety Act. Such remedies shall be in addition to any other remedies provided by law.

H. Patent/Copyright Materials/Proprietary Infringement: Unless otherwise expressly provided in this Contract, Contractor shall be solely responsible for clearing the right to use any patented or copyrighted materials in the performance of this Contract. Contractor warrants that any software as modified through services provided hereunder will not infringe upon or violate any patent, proprietary right, or trade secret right of any third party. Contractor agrees that, in accordance with DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 526
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
the more specific requirement contained in paragraph “Z” below, it shall indemnify, defend and hold County and County Indemnitees harmless from any and all such claims and be responsible for payment of all costs, damages, penalties and expenses related to or arising from such claim(s), including, costs and expenses but not including attorney’s fees.

I. Assignment: The terms, covenants, and conditions contained herein shall apply to and bind the heirs, successors, executors, administrators and assigns of the parties. Furthermore, neither the performance of this Contract nor any portion thereof may be assigned by Contractor without the express written consent of County. Any attempt by Contractor to assign the performance or any portion thereof of this Contract without the express written consent of County shall be invalid and shall constitute a breach of this Contract.

J. Non-Discrimination: In the performance of this Contract, Contractor agrees that it will comply with the requirements of Section 1735 of the California Labor Code and not engage nor permit any subcontractors to engage in discrimination in employment of persons because of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, or sex of such persons. Contractor acknowledges that a violation of this provision shall subject Contractor to penalties pursuant to Section 1741 of the California Labor Code.

K. Termination: In addition to any other remedies or rights it may have by law, County has the right to immediately terminate this Contract without penalty for cause or after 30 days’ written notice without cause, unless otherwise specified. Cause shall be defined as any material breach of contract, any misrepresentation or fraud on the part of Contractor. Exercise by County of its right to terminate Contract shall relieve County of all further obligation.

L. Consent to Breach Not Waiver: No term or provision of this Contract shall be deemed waived, and no breach excused, unless such waiver or consent shall be in writing and signed by the party claimed to have waived or consented. Any consent by any party to, or waiver of, a breach by the other, whether express or implied, shall not constitute consent to, waiver of, or excuse for any other different or subsequent breach.

M. Remedies Not Exclusive: The remedies for breach set forth in this Contract are cumulative as to one another and as to any other provided by law, rather than exclusive; and the expression of certain remedies in this Contract does not preclude resort by either party to any other remedies provided by law.

N. Independent Contractor: Contractor shall be considered an independent contractor and neither Contractor, its employees, nor anyone working under Contractor shall be considered an agent or an employee of County. Neither Contractor, its employees nor anyone working under Contractor shall qualify for workers’ compensation or other fringe benefits of any kind through County.

O. Performance Warranty: Contractor shall warrant all work under this Contract, taking necessary steps and precautions to perform the work to County’s satisfaction. Contractor shall be responsible for the professional quality, technical assurance, timely completion and coordination of all documentation and other commodities/services furnished by Contractor under this Contract.

Contractor shall perform all work diligently, carefully, and in a good and workmanlike manner; shall furnish all necessary labor, supervision, machinery, equipment, materials, and supplies, shall at its sole expense obtain and maintain all permits and licenses required by public authorities, including those of County required in its governmental capacity, in connection with performance of the work. If permitted to subcontract, Contractor shall be fully responsible for all work performed by subcontractors.

P. Insurance: Prior to the provision of services under this contract, Contractor agrees to purchase all required insurance at Contractor’s expense, including all endorsements required herein, necessary to satisfy County that the insurance provisions of this contract have been complied with. Contractor DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 527
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
agrees to keep such insurance coverage, Certificates of Insurance, and endorsements on deposit with County during the entire term of this contract. In addition, all subcontractors performing work on behalf of Contractor pursuant to this contract shall obtain insurance subject to the same terms and conditions as set forth herein for Contractor.

Contractor shall ensure that all subcontractors performing work on behalf of Contractor pursuant to this contract shall be covered under Contractor’s insurance as an Additional Insured or maintain insurance subject to the same terms and conditions as set forth herein for Contractor. Contractor shall not allow subcontractors to work if subcontractors have less than the level of coverage required by County from Contractor under this contract. It is the obligation of Contractor to provide notice of the insurance requirements to every subcontractor, and to receive proof of insurance prior to allowing any subcontractor to begin work. Such proof of insurance must be maintained by Contractor through the entirety of this contract for inspection by County representative(s) at any reasonable time.

All self-insured retentions (SIRs) shall be clearly stated on the Certificate of Insurance. Any selfinsured retention (SIR) in an amount in excess of Fifty Thousand Dollars ($50,000) shall specifically be approved by County’s Risk Manager, or designee, upon review of Contractor’s current audited financial report. If Contractor’s SIR is approved, Contractor, in addition to, and without limitation of, any other indemnity provision(s) in this Contract, agrees to all of the following:

1. In addition to the duty to indemnify and hold County harmless against any and all liability, claim, demand or suit resulting from Contractor’s, its agents, employee’s or subcontractor’s performance of this Contract, Contractor shall defend County at its sole cost and expense with counsel approved by Board of Supervisors against same; and

2. Contractor’s duty to defend, as stated above, shall be absolute and irrespective of any duty to indemnify or hold harmless; and

3. The provisions of California Civil Code Section 2860 shall apply to any and all actions to which the duty to defend stated above applies, and Contractor’s SIR provision shall be interpreted as though Contractor was an insurer and County was the insured.

If Contractor fails to maintain insurance acceptable to County for the full term of this contract, County may terminate this contract.

Qualified Insurer
The policy or policies of insurance must be issued by an insurer with a minimum rating of A- (Secure A.M. Best's Rating) and VIII (Financial Size Category as determined by the most current edition of the Best's Key Rating Guide/Property-Casualty/United States or ambest.com). It is preferred, but not mandatory, that the insurer be licensed to do business in the State of California (California Admitted Carrier).

If the insurance carrier does not have an A.M. Best Rating of A-/VIII, the CEO/Office of Risk Management retains the right to approve or reject a carrier after a review of the company's performance and financial ratings.

The policy or policies of insurance maintained by Contractor shall provide the minimum limits and coverage as set forth below:

Coverage Minimum Limits
Commercial General Liability $1,000,000 per occurrence
$2,000,000 aggregate
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 528
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
Automobile Liability including coverage for
owned, non-owned and hired vehicles
$1,000,000 combined single limit per
occurrence
Workers’ Compensation Statutory
Employers Liability Insurance Employers Liability Insurance Professional Liability Insurance $10,000,000 per claims-made or per occurrence
Required Coverage Forms
The Commercial General Liability coverage shall be written on Insurance Services Office (ISO) form CG 00 01, or a substitute form providing liability coverage at least as broad.

The Business Auto Liability coverage shall be written on ISO form CA 00 01, CA 00 05, CA 00 12, CA 00 20, or a substitute form providing liability coverage as broad.

Required Endorsements
The Commercial General Liability policy shall contain the following endorsements, which shall accompany the Certificate of Insurance:

1. An Additional Insured endorsement using ISO form CG 20 26 04 13 or a form at least as broad naming County of Orange, its elected and appointed officials, officers, employees and agents as Additional Insureds, or provide blanket coverage, which will state As Required By Written Contract.

2. A primary non-contributing endorsement using ISO Form CG 20 01 04 13, or a form at least as broad evidencing that Contractor’s insurance is primary, and any insurance or selfinsurance maintained by County of Orange shall be excess and non-contributing.

The Workers’ Compensation policy shall contain a waiver of subrogation endorsement waiving all rights of subrogation against County of Orange, its elected and appointed officials, officers, employees, and agents, or provide blanket coverage, which will state As Required By Written Contract.

All insurance policies required by this contract shall waive all rights of subrogation against County of Orange, its elected and appointed officials, officers, employees, and agents when acting within the scope of their appointment or employment.

Contractor shall notify County in writing within thirty (30) days of any policy cancellation and ten (10) days for non-payment of premium and provide a copy of the cancellation notice to County.

Failure to provide written notice of cancellation may constitute a material breach of Contract, upon which County may suspend or terminate this contract.

If Contractor’s Professional Liability is a “Claims-Made” policy, Contractor shall agree to maintain coverage for two (2) years following the completion of the Contract.

The Commercial General Liability policy shall contain a severability of interests clause, also known as a “separation of insureds” clause (standard in the ISO CG 001 policy).

Insurance certificates should be forwarded to the agency/department address listed on the solicitation.

DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 529
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
If Contractor fails to provide the insurance certificates and endorsements within seven (7) days of notification by CEO/Purchasing or the agency/department purchasing division, award may be made to the next qualified vendor.

County expressly retains the right to require Contractor to increase or decrease insurance of any of the above insurance types throughout the term of this contract. Any increase or decrease in insurance will be as deemed by County of Orange Risk Manager as appropriate to adequately protect County.

County shall notify Contractor in writing of changes in the insurance requirements. If Contractor does not deposit copies of acceptable Certificates of Insurance and endorsements with County incorporating such changes within thirty (30) days of receipt of such notice, this contract may be in breach without further notice to Contractor, and County shall be entitled to all legal remedies.

The procuring of such required policy or policies of insurance shall not be construed to limit Contractor's liability hereunder nor to fulfill the indemnification provisions and requirements of this contract, nor act in any way to reduce the policy coverage and limits available from the insurer.

Q. Bills and Liens: Contractor shall pay promptly all indebtedness for labor, materials, and equipment used in performance of the work. Contractor shall not permit any lien or charge to attach to the work or the premises, but if any does so attach, Contractor shall promptly procure its release and, in accordance with the requirements of paragraph “HH” below, indemnify, defend, and hold County harmless and be responsible for payment of all costs, damages, penalties and expenses related to or arising from or related thereto.

R. Changes: Contractor shall make no changes in the work or perform any additional work without County’s specific written approval.

S. Change of Ownership/Name, Litigation Status, Conflicts with County Interests: Contractor agrees that if there is a change or transfer in ownership of Contractor’s business prior to completion of this Contract, and County agrees to an assignment of Contract, the new owners shall be required under the terms of sale or other instruments of transfer to assume Contractor’s duties and obligations contained in this Contract and complete them to the satisfaction of County.

County reserves the right to immediately terminate Contract in the event County determines that the assignee is not qualified or is otherwise unacceptable to County for the provision of services under Contract.

In addition, Contractor has the duty to notify County in writing of any change in Contractor’s status with respect to name changes that do not require an assignment of Contract. Contractor is also obligated to notify County in writing if Contractor becomes a party to any litigation against County, or a party to litigation that may reasonably affect Contractor’s performance under Contract, as well as any potential conflicts of interest between Contractor and County that may arise prior to or during the period of Contract performance. While Contractor will be required to provide this information without prompting from County any time there is a change in Contractor’s name, conflict of interest or litigation status, Contractor must also provide an update to County of its status in these areas whenever requested by County.

Contractor shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with County interests. In addition to Contractor, this obligation shall apply to Contractor’s employees, agents, and subcontractors associated with the provision of goods and services provided under this Contract. Contractor’s efforts shall include, but not be limited to establishing rules and procedures preventing its employees, agents, and subcontractors from providing or offering gifts, entertainment, payments, loans, or other considerations which DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 530
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
could be deemed to influence or appear to influence County staff or elected officers in the performance of their duties.

T. Force Majeure: Contractor shall not be assessed with liquidated damages or unsatisfactory performance penalties during any delay beyond the time named for the performance of this Contract caused by any act of God, war, civil disorder, employment strike or other cause beyond its reasonable control, provided Contractor gives written notice of the cause of the delay to County within 36 hours of the start of the delay and Contractor avails himself of any available remedies.

U. Confidentiality: Contractor agrees to maintain the confidentiality of all County and Countyrelated records and information pursuant to all statutory laws relating to privacy and confidentiality that currently exist or exist at any time during the term of this Contract. All such records and information shall be considered confidential and kept confidential by Contractor and Contractor’s staff, agents, and employees.

V. Compliance with Laws: Contractor represents and warrants that services to be provided under this Contract shall fully comply, at Contractor’s expense, with all standards, laws, statutes, restrictions, ordinances, requirements, and regulations (collectively “laws”), including, but not limited to those issued by County in its governmental capacity and all other laws applicable to the services at the time services are provided to and accepted by County. Contractor acknowledges that County is relying on Contractor to ensure such compliance, and pursuant to the requirements of paragraph “Z” below, Contractor agrees that it shall defend, indemnify and hold County and County INDEMNITEES harmless from all liability, damages, costs and expenses arising from or related to a violation of such laws.

W. Freight: Prior to County’s express acceptance of delivery of products. Contractor assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other services associated with delivery of all products deemed necessary under this Contract.

X. Severability: If any term, covenant, condition or provision of this Contract is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired or invalidated thereby.

Y. Calendar Days: Any reference to the word "day" or "days" herein shall mean calendar day or calendar days, respectively, unless otherwise expressly provided.

Z. Attorney Fees: In any action or proceeding to enforce or interpret any provision of this Contract, each party shall bear their own attorney’s fees, costs and expenses.

AA. Interpretation: This Contract has been negotiated at arm’s length and between persons sophisticated and knowledgeable in the matters dealt with in this Contract. In addition, each party had been represented by experienced and knowledgeable independent legal counsel of their own choosing or has knowingly declined to seek such counsel despite being encouraged and given the opportunity to do so. Each party further acknowledges that they have not been influenced to any extent whatsoever in executing this Contract by any other party hereto or by any person representing them, or both. Accordingly, any rule or law (including California Civil Code Section 1654) or legal decision that would require interpretation of any ambiguities in this Contract against the party that has drafted it is not applicable and is waived. The provisions of this Contract shall be interpreted in a reasonable manner to effect the purpose of the parties and this Contract.

BB. Authority: The Parties to this Contract represent and warrant that this Contract has been duly authorized and executed and constitutes the legally binding obligation of their respective organization or entity, enforceable in accordance with its terms.

DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 531
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
CC. Employee Eligibility Verification: Contractor warrants that it fully complies with all Federal and State statutes and regulations regarding the employment of aliens and others and that all its employees performing work under this Contract meet the citizenship or alien status requirement set forth in Federal statutes and regulations. Contractor shall obtain, from all employees performing work hereunder, all verification and other documentation of employment eligibility status required by Federal or State statutes and regulations including, but not limited to, the Immigration Reform and Control Act of 1986, 8 U.S.C. §1324 et seq., as they currently exist and as they may be hereafter amended. Contractor shall retain all such documentation for all covered employees for the period prescribed by the law. Contractor shall indemnify, defend with counsel approved in writing by County, and hold harmless, County, its agents, officers, and employees from employer sanctions and any other liability which may be assessed against Contractor or County or both in connection with any alleged violation of any Federal or State statutes or regulations pertaining to the eligibility for employment of any persons performing work under this Contract.

DD. Indemnification: Contractor agrees to indemnify, defend with counsel approved in writing by County, and hold County, its elected and appointed officials, officers, employees, agents and those special districts and agencies which County’s Board of Supervisors acts as the governing Board (“County Indemnitees”) harmless from any claims, demands or liability of any kind or nature, including but not limited to personal injury or property damage, arising from or related to the services, products or other performance provided by Contractor pursuant to this Contract. If judgment is entered against Contractor and County by a court of competent jurisdiction because of the concurrent active negligence of County or County Indemnitees, Contractor and County agree that liability will be apportioned as determined by the court. Neither party shall request a jury apportionment.

EE. Audits/Inspections: Contractor agrees to permit County’s Auditor-Controller or the AuditorController’s authorized representative (including auditors from a private auditing firm hired by County) access during normal working hours to all books, accounts, records, reports, files, financial records, supporting documentation, including payroll and accounts payable/receivable records, and other papers or property of Contractor for the purpose of auditing or inspecting any aspect of performance under this Contract. The inspection and/or audit will be confined to those matters connected with the performance of Contract including, but not limited to, the costs of administering Contract. County will provide reasonable notice of such an audit or inspection.

County reserves the right to audit and verify Contractor’s records before final payment is made.

Contractor agrees to maintain such records for possible audit for a minimum of three years after final payment, unless a longer period of records retention is stipulated under this Contract or by law. Contractor agrees to allow interviews of any employees or others who might reasonably have information related to such records. Further, Contractor agrees to include a similar right to County to audit records and interview staff of any subcontractor related to performance of this Contract.

Should Contractor cease to exist as a legal entity, Contractor’s records pertaining to this Contract shall be forwarded to County’s project manager.

FF. Contingency of Funds: Contractor acknowledges that funding or portions of funding for this Contract may be contingent upon state budget approval; receipt of funds from, and/or obligation of funds by, the state of California to County; and inclusion of sufficient funding for the services hereunder in the budget approved by County’s Board of Supervisors for each fiscal year covered by this Contract. If such approval, funding or appropriations are not forthcoming, or are otherwise limited, County may immediately terminate or modify this Contract without penalty.

GG. Fiscal Appropriations: This contract is subject to and contingent upon applicable budgetary appropriations being approved by the County of Orange Board of Supervisors for each fiscal year during the term of this contract. If such appropriations are not approved, the contract will be DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 532
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
terminated without penalty to the County.

HH. Expenditure Limit: Contractor shall notify County of Orange assigned Deputy Purchasing Agent in writing when the expenditures against Contract reach 75 percent of the dollar limit on Contract.

County will not be responsible for any expenditure overruns and will not pay for work exceeding the dollar limit on Contract unless a change order to cover those costs has been issued.

Additional Terms and Conditions:

1. Scope of Contract: This Contract specifies Contractual terms and conditions by which County will procure Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services from Contractor as further detailed in the Scope of Work, identified and incorporated herein by this reference as “Attachment A”.

2. Term of Contract: This Contract shall commence upon execution of all necessary signatures, and continue for five (5) years, unless otherwise terminated by County.

3. Regional Cooperative Agreement: Regional Cooperative Agreements (RCA) awarded by the County of Orange are intended to be used as cooperative agreements against which individual subordinate contracts may be executed by participating County departments and non-County public entities during the effective dates outlined herein. The provisions and pricing of this Contract will be extended to any Municipal, County, Public Utility, Hospital, Educational Institution, or any other non-profit or governmental organization. Governmental entities wishing to use this contract will be responsible for issuing their own purchase documents / price agreements, providing for their own acceptance, and making any subsequent payments. Contractor shall be required to include in any Contract entered into with another agency or entity that is entered into as an extension of this Contract a Contract clause that will hold harmless the County of Orange from all claims, demands, actions or causes of actions of every kind resulting directly or indirectly, arising out of, or in any way connected with the use of this Contract. Failure to do so will be considered a material breach of this Contract and grounds for immediate Contract termination. The cooperative entities are responsible for obtaining all certificates of insurance and bonds required. The County of Orange makes no guarantee of usage by other users of this Contract.

A 2 percent rebate on Eligible Revenues will be paid to the County for any contracts the Contractor agrees to enter into with other entities under the provisions and pricing of this Contract. The Contractor shall provide quarterly Volume Sales Reports to the County about additional sales to other entities under the provisions and pricing of this Contract. The Reports shall include the ordering agency, detail of items sold including description, quantity, and price, and shall include all transactions pertaining to sales under the Contract provisions and pricing for that Reporting Period. Contractor shall provide the Volume Sales Reports regardless of whether or not any sales have been conducted. Failure of the Contractor to provide quarterly reports as required, may be deemed breach of the contract. A late penalty of 15 percent on the value of the rebate may be assessed to the Contractor for each month the payments are not received.

4. Adjustments – Scope of Service: No adjustments made to the scope of service will be authorized without prior written approval of the County assigned Deputy Purchasing Agent.

5. Authorization Warranty: The contractor represents and warrants that the person executing this contract on behalf of and for the contractor is an authorized agent who has actual authority to bind the contractor to each and every term, condition and obligation of this agreement and that all requirements of the contractor have been fulfilled to provide such actual authority.

6. Breach of Contract: The failure of Contractor to comply with any of the provisions, covenants or conditions of this Contract shall be a material breach of this Contract. In such event County may, and in addition to any other remedies available at law, in equity, or otherwise specified in this Contract:

DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 533
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
a. Terminate Contract immediately, pursuant to Section K herein; b. Afford Contractor written notice of the breach and ten (10) calendar days or such shorter time that may be specified in this Contract within which to cure the breach; c. Discontinue payment to the Contactor for and during the period in which Contractor is in breach; and
d. Offset against any monies billed by Contractor but yet unpaid by County those monies disallowed pursuant to the above.

7. CAL-OSHA Vehicle Regulation: All vehicles must meet California Motor Vehicle and CalOSHA regulations and all other applicable codes required for vehicle use on the roads or highways in the state of California.

8. Contractor – Change in Ownership: The contractor agrees that if there is a change in ownership prior to completion of this contract, the new owner will be required, under terms of sale, to assume this contract and complete it to the satisfaction of the County.

9. Civil Rights: Contractor attests that services provided shall be in accordance with the provisions of Title VI and Title VII of the Civil Rights Act of 1964, as amended, Section 504 of the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975 as amended; Title II of the Americans with Disabilities Act of 1990, and other applicable State and federal laws and regulations prohibiting discrimination on the basis of race, color, national origin, ethnic group identification, age, religion, marital status, sex or disability.

10. Conflict of Interest – Contractor’s Personnel: Contractor shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with the best interests of County. This obligation shall apply to Contractor; Contractor’s employees, agents, and subcontractors associated with accomplishing work and services hereunder. Contractor’s efforts shall include, but not be limited to establishing precautions to prevent its employees, agents, and subcontractors from providing or offering gifts, entertainment, payments, loans or other considerations which could be deemed to influence or appear to influence County staff or elected officers from acting in the best interests of County.

11. Conflict of Interest – County Personnel: County of Orange Board of Supervisors policy prohibits its employees from engaging in activities involving a conflict of interest. Contractor shall not, during the period of this Contract, employ any County employee for any purpose.

12. Contractor’s Project Manager and Key Personnel: Contractor shall appoint a Project Manager to direct Contractor’s efforts in fulfilling Contractor’s obligations under this Contract. This Project Manager shall be subject to approval by County and shall not be changed without the written consent of County’s Project Manager, which consent shall not be unreasonably withheld.

Contractor’s Project Manager shall be assigned to this project for the duration of Contract and shall diligently pursue all work and services to meet the project time lines. County’s Project Manager shall have the right to require the removal and replacement of Contractor’s Project Manager from providing services to County under this Contract. County’s Project manager shall notify Contractor in writing of such action. Contractor shall accomplish the removal within five (5) business days after written notice by County’s Project Manager. County’s Project Manager shall review and approve the appointment of the replacement for Contractor’s Project Manager. County is not required to provide any additional information, reason or rationale in the event it requires the removal of Contractor’s Project Manager from providing further services under Contract.

13. Contractor Personnel – Reference Checks: Contractor warrants that all persons employed to provide service under this Contract have satisfactory past work records indicating their ability to adequately perform the work under this Contract. Contractor’s employees assigned to this project must meet character standards as demonstrated by background investigation and reference checks, coordinated by the agency/department issuing this Contract.

14. Contractor’s Power and Authority: The Contractor warrants that it has the full power and authority to grant the rights herein granted and will hold the County hereunder harmless from and DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 534
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
against any loss, cost, liability and expense, including reasonable attorney fees, arising out of any breach of this warranty. Further, the Contractor avers that it will not enter into any arrangement with any third party which might abridge any rights of the County under this Contract.

15. Contractor’s Records: The Contractor shall keep true and accurate accounts, records, books and data which shall correctly reflect the business transacted by the Contractor in accordance with generally accepted accounting principles. These records shall be stored in Orange County for a period of seven years after final payment is received from the County. Storage of records in another county will require written approval from the County of Orange assigned DPA.

16. Contractor Personnel – Uniform/Badges/Identification: Contractor warrants that all persons employed to provide service under this Contract have satisfactory past work records indicating their ability to accept the kind of responsibility under this Contract.

All Contractor’s employees shall be required to wear uniforms, badges, or other means of identification which are to be furnished by Contractor and must be work at all times while working on County property. The assigned Deputy Purchasing Agent must be notified in writing, within seven (7) days of notification of award of Contract of the uniform and/or badges and/or other identification to be worn by employees prior to beginning work and notified in writing seven (7) days prior to any changes in this procedure.

17. Conflict with Existing Law: The Contractor and the County agree that if any provision of this Contract is found to be illegal or unenforceable, such term or provision shall be deemed stricken and the remainder of the Contract shall remain in full force and effect. Either Party having knowledge of such term or provisions shall promptly inform the other of the presumed nonapplicability of such provision. Should the offending provision go to the heart of the Contract, the Contract shall be terminated in a manner commensurate with interests of both Parties to the maximum extent reasonable.

18. Contingent Fees: The Contractor warrants that no person or selling agency has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, except bona fide employees of the Contractor or bona fide established commercial or selling agencies maintained by the Contractor for the purpose of securing business.

For breach or violation of this warranty, the County shall have the right to terminate this Contract in accordance with the termination clause and at its sole discretion to deduct from the Contract price or consideration, or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee from the Contractor.

19. Contractor Bankruptcy/Insolvency: If the Contractor should be adjudged bankrupt or should have a general assignment for the benefit of its creditors or if a receiver should be appointed on account of the Contractor’s insolvency, the County may terminate this Contract.

20. Contractor’s Records: Contractor shall keep true and accurate accounts, records, books and data which shall correctly reflect the business transacted by Contractor in accordance with generally accepted accounting principles. These records shall be stored in Orange County for a period of three (3) years after final payment is received from County. Storage of records in another county will require written approval from County of Orange assigned Deputy Purchasing Agent.

21. Data – Title To: All materials, documents, data or information obtained from County data files or any County medium furnished to Contractor in the performance of this Contract will at all times remain the property of County. Such data or information may not be used or copied for direct or indirect use by Contractor after completion or termination of this Contract without the express written consent of County. All materials, documents, data or information, including copies, must be returned to County at the end of this Contract.

22. Debarment: Contractor warrants that neither Contractor nor its principles are presently debarred, proposed for debarment, declared ineligible or voluntarily excluded from participation in the DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 535
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
transaction by any Federal department or agency. County has the right to terminate this Contract for cause pursuant to Paragraph K, Termination, if Contractor is or becomes the subject of any debarment or pending debarment, declared ineligible or voluntary exclusion from participation by any Federal department or agency. Debarment, pending debarment, declared ineligibility or voluntary exclusion from participation by any Federal department or agency may result in the bid/proposal being deemed non-responsible.

23. Default – Re-Procurement Costs: In case of Contract breach by Contractor, resulting in termination by County, County may procure the commodities and services from other sources. If the cost for those commodities and services is higher than under the terms of the existing Contract, Contractor will be responsible for paying County the difference between Contract cost and the price paid, and County may deduct this cost from any unpaid balance due Contractor. The price paid by County shall be the prevailing market price at the time such purchase is made. This is in addition to any other remedies available under this Contract and under law.

24. Delivery Location – No Loading Dock: Delivery locations may not have loading docks. The contractor is required to make all necessary arrangements for lift trucks or other means necessary to complete delivery. Inside delivery to secured facilities may be required.

25. Disputes – Contract:
a. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute concerning a question of fact arising under the terms of this Contract is not disposed of in a reasonable period of time by Contractor’s Project Manager and County ‘s Project Manager, such matter shall be brought to the attention of County Deputy Purchasing Agent by way of the following process:
i. Contractor shall submit to the agency/department assigned Deputy Purchasing Agent a written demand for a final decision regarding the disposition of any dispute between the parties arising under, related to, or involving this Contract, unless County, on its own initiative, has already rendered such a final decision. ii. Contractor’s written demand shall be fully supported by factual information, and, if such demand involves a cost adjustment to Contract, Contractor shall include with the demand a written statement signed by a senior official indicating that the demand is made in good faith, that the supporting data are accurate and complete, and that the amount requested accurately reflects Contract adjustment for which Contractor believes County is liable.
b. Pending the final resolution of any dispute arising under, related to, or involving this Contract, Contractor agrees to diligently proceed with the performance of this Contract, including the delivery of commodities and/or provision of services. Contractor’s failure to diligently proceed shall be considered a material breach of this Contract. c. Any final decision of County shall be expressly identified as such, shall be in writing, and shall be signed by County Deputy Purchasing Agent or his designee. If County fails to render a decision within 90 days after receipt of Contractor’s demand, it shall be deemed a final decision adverse to Contractor’s contentions. Nothing in this section shall be construed as affecting County’s right to terminate Contract for cause or termination for convenience as stated in section K herein.

26. Emergency/Declared Disaster Requirements: In the event of an emergency or if Orange County is declared a disaster area by the County, state or federal government, this Contract may be subjected to unusual usage. The Contractor shall service the County during such an emergency or declared disaster under the same terms and conditions that apply during non-emergency/disaster conditions. The pricing quoted by the Contractor shall apply to serving the County’s needs regardless of the circumstances. If the Contractor is unable to supply the goods/services under the terms of the Contract, then the Contractor shall provide proof of such disruption and a copy of the invoice for the goods/services from the Contractor’s supplier(s). Additional profit margin as a DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 536
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
result of supplying goods/services during an emergency or a declared disaster shall not be permitted. In the event of an emergency or declared disaster, emergency purchase order numbers will be assigned. All applicable invoices from the Contractor shall show both the emergency purchase order number and the Contract number.

27. Equipment Maintenance Service: Cleaning, inspecting, replacing all worn parts, lubricating, testing, and adjusting will be provided as required to maintain the equipment in satisfactory operating condition. The contractor inspections will be completed during County work hours and will be coordinated with the agency/department having control of the equipment. Emergency service required and performed during normal business hours is included at no extra charge.

28. Equipment Maintenance Service – Parts: Contractor shall furnish and install all new parts, materials and lubricants which meet or exceed the original equipment manufacturer’s specifications. Any parts other than those manufactured by the original equipment manufacturer shall be approved by the County before being incorporated in the work performed by the contractor under this contact. The contractor shall maintain a reasonable supply of the parts needed under this contract and maintain a reasonable supply system for the acquisition of additional parts, either immediately or with minimal delay.

29. Firm Price Quotes: Prices quoted herein shall be firm for the first period of the Contract.

30. Errors and Omissions: All reports, files and other documents prepared and submitted by Contractor shall be complete and shall be carefully checked by the professional(s) identified by Contractor as Contractor Project Manager and key personnel attached hereto, prior to submission to the County. Contractor agrees that County review is discretionary, and Contractor shall not assume that the County will discover errors and/or omissions. If the County discovers any errors or omissions prior to approving Contractor’s reports, files and other written documents, the reports, files or documents will be returned to Contractor for correction. Should the County or others discover errors or omissions in the reports, files or other written documents submitted by Contractor after County approval thereof, County approval of Contractor’s reports, files or documents shall not be used as a defense by Contractor in any action between the County and Contractor, and the reports, files or documents will be returned to Contractor for correction without payment of additional compensation.

31. Gratuities: The Contractor warrants that no gratuities, in the form of entertainment, gifts or otherwise, were offered or given by the Contractor or any agent or representative of the Contractor to any officer or employee of the County with a view toward securing the Contract or securing favorable treatment with respect to any determinations concerning the performance of the Contract.

For breach or violation of this warranty, the County shall have the right to terminate the Contract, either in whole or in part, and any loss or damage sustained by the County in procuring on the open market any services which the Contractor agreed to supply shall be borne and paid for by the Contractor. The rights and remedies of the County provided in the clause shall not be exclusive and are in addition to any other rights and remedies provided by law or under the Contract.

32. Interpretation of Contract: In the event of a conflict or question involving the provisions of any part of this Contract, interpretation and clarification as necessary shall be determined by the County’s assigned buyer. If disagreement exists between the Contractor and the County’s assigned buyer in interpreting the provision(s), final interpretation and clarification shall be determined by the County’s Purchasing Agent or his designee.

33. Limitations of Actions: No action, regardless of form, arising out of this Contract may be brought by either Party more than two (2) years after the cause of the action has arisen, or, in the case of nonpayment, more than two (2) years from the date of the last payment, except where either Party, within two (2) years after a cause of action has arisen, provides the other Party in writing a notice of a potential cause of action, disclosing all material facts then known by the notifying Party concerning such cause of action, then the notifying Party may bring an action based on the matter DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 537
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
so disclosed at any time prior to the expiration of four (4) years from the time the cause of action arose.

34. Lobbying: On best information and belief, Contractor certifies no federal appropriated funds have been paid or will be paid by, or on behalf of, the Contractor to any person for influencing or attempting to influence an officer or employee of Congress; or an employee of a member of Congress in connection with the awarding of any federal contract, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

35. News/Information Release: Contractor agrees that it will not issue any news releases in connection with either the award of this Contract or any subsequent amendment of or effort under this Contract without first obtaining review and written approval of said news releases from County through County’s Project Manager.

36. No Third-Party Beneficiaries: This Contract is an agreement by and between the Parties, and neither: (a) confers any rights upon any of the employees, agents, or contractors of either Party, or upon any other person or entity not a party hereto; or (b) precludes any actions or claims against, or rights of recovery from, any person or entity not a party hereto.

37. Notice of Claims: Contractor must give County immediate notice in writing of any legal action or suit filed related in any way to this Contract or which may affect the performance of work under this Contract, and prompt notice of any claim made against Contractor by any subcontractor, which may result in litigation related in any way to this Contract, or which may affect the performance of work under this Contract.

38. Notices: Any and all notices, requests demands, and other communications contemplated, called for, permitted, or required to be given hereunder shall be in writing with a copy provided to the assigned Deputy Purchasing Agent (DPA), except through the course of the parties’ project managers’ routine exchange of information and cooperation during the terms of the work and services. Any written communications shall be deemed to have been duly given upon actual inperson delivery, if delivery is by direct hand, or upon delivery on the actual day of receipt or no greater than four (4) calendar days after being mailed by US certified or registered mail, return receipt requested, postage prepaid, whichever occurs first. The date of mailing shall count as the first day. All communications shall be addressed to the appropriate party at the address stated herein or such other address as the parties hereto may designate by written notice from time to time in the manner aforesaid.

Contractor: Company Name: C3 Office Solutions LLC, dba C3 Tech Address: 1536 E Warner St.

Santa Ana, CA 92705
Attn: Davis Tran
Telephone: 714-68-1700
Email: [email protected]
County: County Executive Office/ County Procurement Office Address: 400 W. Civic Center Drive, 5th Fl
Santa Ana, CA 92701
Attn: Kevin Work
Telephone: 714-567-7312
Email: [email protected]

39. OEM Equipment Maintenance Standard: The contractor agrees to maintain all equipment according to the original equipment manufacturer (OEM) specifications. The contractor further agrees that all components will be OEM components.

DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 538
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

40. Order Dates: Orders may be placed during the term of the contract even if delivery may not be made until after the term of the contract. Order dates take precedence over delivery dates. The contractor must clearly identify the order date on all invoices to County.

41. Ownership of Documents: The County has permanent ownership of all directly connected and derivative materials produced under this Contract by the Contractor. All documents, reports and other incidental or derivative work or materials furnished hereunder shall become and remains the sole property of the County and may be used by the County as it may require without additional cost to the County. None of the documents, reports and other incidental or derivative work or furnished materials shall be used by the Contractor without the express written consent of the County.

42. Precedence: Contract documents consist of this Contract and its exhibits and attachments. In the event of a conflict between or among Contract documents, the order of precedence shall be the provisions of the main body of this Contract, i.e., those provisions set forth in the recitals and articles of this Contract, and then the exhibits and attachments.

43. Security – Youth Detention Facilities/Sheriff’s Facilities:

Background checks: All contractor personnel to be employed in performance of work under this contract shall be subject to background checks and clearance prior to working in a youth detention facility or a Sheriff’s facility. The contractor shall prepare and submit an information form to the County’s project manager for all persons who will be working or who will need access to the facility. These information forms shall be submitted at least five County working days prior to the start of work on the contract or prior to the use of any person subsequent to the contractor’s start of work. These information forms will be provided by the County’s project manager upon request and will be screened by the County’s Probation Department and/or Sheriff’s Department. These information forms shall be thorough, accurate, and complete. Omissions or false statements, regardless of the nature or magnitude, may be grounds for denying clearance. No person shall be employed under this contract who has not received prior clearance from the Probation and/or Sheriff’s Department. Neither the County, the Probation Department, nor the Sheriff’s Department need give a reason clearance is denied.

Performance Requirements: All contractor’s vehicles parked on site shall be locked and thoroughly secured at all times. All tools and materials shall remain in contractor’s possession at all times and shall never be left unattended. All lost or misplaced tools or materials shall be reported immediately to the security staff or Control in youth detention facilities or to the escort or Control in the Sheriff’s facilities. All materials, large or small, from removal operations or flew construction (especially those materials that could be used to inflict injury, such as nails, wire, wood, etc.) shall be continuously cleaned up as work progresses. All work areas shall be secured prior to the end of each work period. Workers shall have no contact, either verbal or physical, with inmates in the facilities.

Contractor’s employees shall NOT:

1. Give names or addresses to inmates.

2. Receive any names or addresses from inmates (including materials to be passed to another individual or inmate).

3. Disclose the identity of any inmate to anyone outside the facility.

4. Give any materials to inmates; or

5. Receive any materials from inmates (including materials to be passed to another individual or inmate).

Failure to comply with these requirements is a criminal act and can result in prosecution.

Contractor’s employees shall not smoke or use profanity or other inappropriate language while on site. Contractor’s employees shall not enter the facility while under the influence of alcohol, drugs or other intoxicants and shall not have such materials in their possession. Contractor’s employees DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 539
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
shall plan their activities to minimize the number of times they must enter and exit a facility. They should transport all tools, equipment and materials needed for the day at the start of the work period and restrict all breaks to the absolute minimum.

Contractor’s personnel shall:

1. Comply with the written schedule provided by the County which shall clearly show the specific start and end times for each work day.

2. Arrive at the site no more than 15 minutes prior to the scheduled time or no more than 15 minutes after the scheduled time; and

3. Report to the control desk upon arrival at the job site.

Control will ensure that the work area is clear and ready for work to begin. If a contractor’s employee is delayed or cancellation is necessary, the designated on-site coordinator or the County’s project manager should be contacted immediately. Repeat problems will be grounds for remedial action which may include contract termination.

44. Tax - Maintenance and Warranties: Section 1655 of the Sales and Use Tax Regulations of the Business Taxes Law Guide under “Optional Warranties Rule” states that sales tax shall not be charged on optional warranties and, therefore, the contractor is considered the end user and liable for the sales tax on such warranties. Prices charged for service are not subject to sales tax and neither can sales tax be assessed the County for any part or consumable supply installed that is included in the full-service maintenance.

45. Publication: No copies of sketches, schedules, written documents, computer based data, photographs, maps or graphs, including graphic at work, resulting from performance or prepared in connection with this Contract, are to be released by Contractor and/or anyone acting under the supervision of Contractor to any person, a partnership, company, corporation, or agency, without prior written approval by the County, except as necessary for the performance of the services of this Contract. All press releases, including graphic display information to be published in newspapers, magazines, etc., are to be administered only by the County unless otherwise agreed to by both Parties.

46. Reports/Meetings: The Contractor shall develop reports and any other relevant documents necessary to complete the services and requirements as set forth in this contract. The County’s project manager and the Contractor’s project manager will meet on reasonable notice to discuss the Contractor’s performance and progress under this Contract. If requested, the Contractor’s project manager and other project personnel shall attend all meetings. The Contractor shall provide such information that is requested by the County for the purpose of monitoring progress under this Contract.

47. Validity: The invalidity in whole or in part of any provision of this contract shall not void or affect the validity of any other provision of the contract.

48. Waivers - Contract: The failure of the County in any one or more instances to insist upon strict performance of any of the terms of this Contract or to exercise any option contained herein shall not be construed as a waiver or relinquishment to any extent of the right to assert or rely upon any such terms or option on any future occasion.

49. Termination – Orderly: After receipt of a termination notice from County of Orange, Contractor may submit to County a termination claim, if applicable. Such claim shall be submitted promptly, but in no event later than 60 days from the effective date of the termination, unless one or more extensions in writing are granted by County upon written request of Contractor. Upon termination County agrees to pay Contractor for all services performed prior to termination which meet the requirements of Contract, provided, however, that such compensation combined with previously paid compensation shall not exceed the total compensation set forth in Contract. Upon termination or other expiration of this Contract, each party shall promptly return to the other party all papers, materials, and other properties of the other held by each for purposes of performance of Contract.

DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 540
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

50. Usage: No guarantee is given by County to Contractor regarding usage of this Contract. Usage figures, if provided, are approximations. Contractor agrees to supply services and/or commodities requested, as needed by County of Orange, at rates/prices listed in Contract, regardless of quantity requested.

51. Usage Reports: Contractor shall submit usage reports on an annual basis to the assigned Deputy Purchasing Agent of County of Orange user agency/department. The usage report shall be in a format specified by the user agency/department and shall be submitted 90 days prior to the expiration date of Contract term, or any subsequent renewal term, if applicable.

52. Wage Rates: Contractor shall post a copy of the wage rates at the job site and shall pay the adopted prevailing wage rates as a minimum. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the Board of Supervisors has obtained the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contract from the Director of the Department of Industrial Relations. These rates are on file with the Clerk of the Board of Supervisors. Copies may be obtained at cost at the office of County's OC Public Works/OC Facilities & Asset Management/A&E Project Management or visit the website of the Department of Industrial Relations, Prevailing Wage Unit at www.dir.ca.gov/DLSR/PWD. The Contractor shall comply with the provisions of Sections 1774, 1775, 1776 and 1813 of the Labor Code.

53. Wage Rate Penalty: Contractor and any Subcontractor(s) shall comply with the provisions of Labor Code Section 1775. Contractor and any Subcontractor(s) shall be subject to a penalty in an amount up to $200, or higher amount as provide by section 1775, for each calendar day, or portion thereof, for each worker paid less than the prevailing wage rates for any work done by the Contractor or Subcontractor(s) under the contract.

54. Work Hour Penalty: As provided by Labor Code Section 1810, 8 hours of labor shall constitute a legal day's work, and 40 hours constitute a legal week's work. The time of service of any worker employed under the Contract shall be restricted to 8 hours during any one calendar day and 40 hours during any one calendar week, except as provided herein. Contractor shall forfeit to the County $25, or higher amount as provided by Labor Code Section 1813, for each worker employed on the performance of this Contract by Contractor or by any Subcontractor(s) for each calendar day during which such worker is required or permitted to work more than the legal days or week’s work, except as provided by Labor Code Section 1815.

55. Registration of Contractor: All contractors and subcontractors must comply with the requirements of Labor Code Section 1771.1(a), pertaining to registration of contractors pursuant to Section 1725.5. Registration and all related requirements of those sections must be maintained throughout the performance of the Contract.

56. Payroll Records: Contractor and any and subcontractors must comply with the requirements of Labor Code Section 1771.1(a), pertaining to registration of contractors pursuant to Section 1725.5.

Bids cannot be accepted from unregistered contractors except as provided in Section 1771.1. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. After award of the contract, Contractor and each Subcontractor shall furnish electronic payroll records directly to the Labor Commissioner in the manner specified in Labor Code Section 1771.4.

The requirements of Labor Code Section 1776 provide, in summary:

56.1. Contractor and any Subcontractor(s) performing any portion of the work under this Contract shall keep an accurate record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by Contractor or any Subcontractor(s) in connection with the work.

DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 541
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

56.2. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:
a. The information contained in the payroll record is true and correct. b. The employer has complied with the requirements of Labor Code Sections 1771, 1811, and 1815 for any work performed by his or her employees in connection with the Contract.

56.3. The payroll records shall be certified and shall be available for inspection at the principal office of Contractor on the basis set forth in Labor Code Section 1776.

56.4. Contractor shall inform County of the location of the payroll records, including the street address, city and county, and shall, within five working days, provide a notice of any change of location and address of the records.

56.5. Pursuant to Labor Code Section 1776, Contractor and any Subcontractor(s) shall have 10 days in which to provide a certified copy of the payroll records subsequent to receipt of a written notice requesting the records described herein. In the event that Contractor or any Subcontractor fails to comply within the 10-day period, he or she shall, as a penalty to County, forfeit $100, or a higher amount as provided by Section 1776, for each calendar day, or portion thereof, for each worker to whom the noncompliance pertains, until strict compliance is effectuated. Contractor acknowledges that, without limitation as to other remedies of enforcement available to County, upon the request of the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement of the California Department of Industrial Relations, such penalties shall be withheld from progress payments then due Contractor. Contractor is not subject to a penalty assessment pursuant to this section due to the failure of a subcontractor to comply with this section.

57. Apprenticeship Requirements:

57.1. Unless the contract involves a dollar amount less than that specified in Labor Code Section 1777.5 this contract is governed by the provisions of Section 1777.5 Contractor shall comply with labor Code Section 1777.5 for all apprenticeable occupations.

57.2. Contractor and all subcontractor(s) shall comply with Labor Code Section 1777.6 which forbids discriminatory practice in the employment of apprentices on any basis listed in Government Code Section 12940 (described in the “Nondiscrimination” Section of the General Conditions), except as provided in Labor Code Section 3077.

58. Data Destructions: Contractor must permanently remove all stored County data/images from the hard disk drive and Cache memory of back-up copiers and replaced copiers within seven (7) calendar days of removal from County. Within seven (7) calendar days of data removal services or request by County, Contractor must provide to County written certification (complete Attachment E. Certification for Data Removal) that data removal was completed.

59. County of Orange Information Technology Security Provisions: All Contractors with access to County data and/or systems shall establish and maintain policies, procedures, and technical, physical, and administrative safeguards designed to (i) ensure the confidentiality, integrity, and availability of all County data and any other confidential information that the Contractor receives, stores, maintains, processes, transmits, or otherwise accesses in connection with the provision of the contracted services, (ii) protect against any threats or hazards to the security or integrity of County data, systems, or other confidential information, (iii) protect against unauthorized access, use, or disclosure of personal or County confidential information, (iv) maintain reasonable procedures to prevent, detect, respond, and provide notification to the County regarding any internal or external security breaches, (v) ensure the return or appropriate disposal of personal information or other confidential information upon contract conclusion (or per retention standards set forth in the contract), and (vi) ensure that any subcontractor(s)/agent(s) that receives, stores, maintains, processes, transmits, or otherwise accesses County data and/or system(s) is in compliance with statements and the provisions of statements and services herein.

DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 542
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

59.1. County of Orange Information Technology Security Standards: County of Orange security standards follows the latest National Institute of Standards and Technology (NIST) 800-53 framework to ensure the highest levels of operational resiliency and cybersecurity.

59.1.1.Contractor, Contractor personnel, Contractor’s subcontractors, any person performing work on behalf of Contractor, and all other agents and representatives of Contractor will, at all times, comply with and abide by all County of Orange Information Technology Security Standards (“Security Standards”), as existing or modified, that pertain to Contractor in connection with the Services performed by Contractor as set forth in the scope of work of this Contract. Any violations of such Security Standards shall, in addition to all other available rights and remedies available to County, be cause for immediate termination of this Contract. Such Security Standards include, but are not limited to, Attachment C - County of Orange Information Technology Security Standards and Attachment D - Business Associate Contract.

59.1.2.Contractor shall use industry best practices and methods with regard to confidentiality, integrity, availability, and the prevention, detection, response, and elimination of threat, by all appropriate means, of fraud, abuse, and other inappropriate or unauthorized access to County data and/or system(s) accessed in the performance of Services under this Contract.

59.2. The Contractor shall implement and maintain a written information security program that contains reasonable and appropriate security measures designed to safeguard the confidentiality, integrity, availability, and resiliency of County data and/or system(s). The Contractor shall review and update its information security program in accordance with contractual, legal, and regulatory requirements. Contractor shall provide to County a copy of the organization’s information security program and/or policies.

59.3. Information Access: Contractor shall use appropriate safeguards and security measures to ensure the confidentiality and security of all County data.

59.3.1.County may require all Contractor personnel, subcontractors, and affiliates approved by County to perform work under this Contract to execute a confidentiality and nondisclosure agreement concerning access protection and data security in the form provided by County. County shall authorize, and Contractor shall issue, any necessary information-access mechanisms, including access IDs and passwords, and in no event shall Contractor permit any such mechanisms to be shared or used by other than the individual Contractor personnel, subcontractor, or affiliate to whom issued.

Contractor shall provide each Contractor personnel, subcontractors, or affiliates with only such level of access as is required for such individual to perform his or her assigned tasks and functions.

59.3.2.Throughout the Contract term, upon request from County but at least once each calendar year, Contractor shall provide County with an accurate, up-to-date list of those Contractor personnel and/or subcontractor personnel having access to County systems and/or County data, and the respective security level or clearance assigned to each such Contractor personnel and/or subcontractor personnel. County reserves the right to require the removal and replacement of Contractor personnel and/or subcontractor personnel at the County’s sole discretion. Removal and replacement shall be performed within 14 calendar days of notification by the County.

59.3.3.All County resources (including County systems), County data, County hardware, and County software used or accessed by Contractor: (a) shall be used and accessed by such Contractor and/or subcontractors personnel solely and exclusively in the performance of their assigned duties in connection with, and in furtherance of, the performance of Contractor’s obligations hereunder; and (b) shall not be used or accessed except as expressly permitted hereunder, or commercially exploited in any DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 543
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
manner whatsoever, by Contractor or Contractor’s personnel and subcontractors, at any time.

59.3.4.Contractor acknowledges and agrees that any failure to comply with the provisions of this paragraph shall constitute a breach of this Contract and entitle County to deny or restrict the rights of such non-complying Contractor personnel and/or subcontractor personnel to access and use the County data and/or system(s), as County in its sole discretion shall deem appropriate.

59.4. Data Security Requirements: Without limiting Contractor’s obligation of confidentiality as further described in this Contract, Contractor must establish, maintain, and enforce a data privacy program and an information and cyber security program, including safety, physical, and technical security and resiliency policies and procedures, that comply with the requirements set forth in this Contract and, to the extent such programs are consistent with and not less protective than the requirements set forth in this Contract and are at least equal to applicable best industry practices and standards (NIST 800-53).

59.4.1.Contractor also shall provide technical and organizational safeguards against accidental, unlawful, or unauthorized access or use, destruction, loss, alteration, disclosure, transfer, commingling, or processing of such information that ensure a level of security appropriate to the risks presented by the processing of County Data,

59.4.2.Contractor personnel and/or subcontractor personnel and affiliates approved by County to perform work under this Contract may use or disclose County personal and confidential information only as permitted in this Contract. Any other use or disclosure requires express approval in writing by the County of Orange. No Contractor personnel and/or subcontractor personnel or affiliate shall duplicate, disseminate, market, sell, or disclose County personal and confidential information except as allowed in this Contract. Contractor personnel and/or subcontractor personnel or affiliate who access, disclose, market, sell, or use County personal and confidential information in a manner or for a purpose not authorized by this Contract may be subject to civil and criminal sanctions contained in applicable federal and state statutes.

59.4.3.Contractor shall take all reasonable measures to secure and defend all locations, equipment, systems, and other materials and facilities employed in connection with the Services against hackers and others who may seek, without authorization, to disrupt, damage, modify, access, or otherwise use Contractor systems or the information found therein; and prevent County data from being commingled with or contaminated by the data of other customers or their users of the Services and unauthorized access to any of County data.

59.4.4.Contractor shall also continuously monitor its systems for potential areas where security could be breached. In no case shall the safeguards of Contractor’s data privacy and information and cyber security program be less stringent than the safeguards used by County. Without limiting any other audit rights of County, County shall have the right to review Contractor’s data privacy and information and cyber security program prior to commencement of Services and from time to time during the term of this Contract.

59.4.5.All data belongs to the County and shall be destroyed or returned at the end of the contract via digital wiping, degaussing, or physical shredding as directed by County.

59.5. Enhanced Security Measures: County may, in its discretion, designate certain areas, facilities, or solution systems as ones that require a higher level of security and access control. County shall notify Contractor in writing reasonably in advance of any such designation becoming effective. Any such notice shall set forth, in reasonable detail, the enhanced security or access-control procedures, measures, or requirements that Contractor shall be required to implement and enforce, as well as the date on which such procedures and measures shall take DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 544
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
effect. Contractor shall and shall cause Contractor personnel and subcontractors to fully comply with and abide by all such enhanced security and access measures and procedures as of such date.

59.6. General Security Standards: Contractor will be solely responsible for the information technology infrastructure, including all computers, software, databases, electronic systems (including database management systems) and networks used by or for Contractor (“Contractor Systems”) to access County resources (including County systems), County data or otherwise in connection with the Services and shall prevent unauthorized access to County resources (including County systems) or County data through the Contractor Systems.

59.6.1.At all times during the contract term, Contractor shall maintain a level of security with regard to the Contractor Systems, that in all events is at least as secure as the levels of security that are common and prevalent in the industry and in accordance with industry best practices (NIST 800-53). Contractor shall maintain all appropriate administrative, physical, technical, and procedural safeguards to secure County data from data breach, protect County data and the Services from loss, corruption, unauthorized disclosure, and from hacks, and the introduction of viruses, disabling devices, malware, and other forms of malicious and inadvertent acts that can disrupt County’s access and use of County data and the Services.

59.7. Security Failures: Any failure by the Contractor to meet the requirements of this Contract with respect to the security of County data, including any related backup, disaster recovery, or other policies, practices or procedures, and any breach or violation by Contractor or its subcontractors or affiliates, or their employees or agents, of any of the foregoing, shall be deemed a material breach of this Contract and may result in termination and reimbursement to County of any fees prepaid by County prorated to the date of such termination. The remedy provided in this paragraph shall not be exclusive and is in addition to any other rights and remedies provided by law or under the Contract.

59.8. Security Breach Notification: In the event Contractor becomes aware of any act, error or omission, negligence, misconduct, or security incident including unsecure or improper data disposal, theft, loss, unauthorized use and disclosure or access, that compromises or is suspected to compromise the security, availability, confidentiality, and/or integrity of County data or the physical, technical, administrative, or organizational safeguards required under this Contract that relate to the security, availability, confidentiality, and/or integrity of County data, Contractor shall, at its own expense, (1) immediately (or within 24 hours of potential or suspected breach), notify the County’s Chief Information Security Officer and County Privacy Officer of such occurrence; (2) perform a root cause analysis of the actual, potential, or suspected breach; (3) provide a remediation plan that is acceptable to County within 30 days of verified breach, to address the occurrence of the breach and prevent any further incidents; (4) conduct a forensic investigation to determine what systems, data, and information have been affected by such event; and (5) cooperate with County and any law enforcement or regulatory officials investigating such occurrence, including but not limited to making available all relevant records, forensics, investigative evidence, logs, files, data reporting, and other materials required to comply with applicable law or as otherwise required by County and/or any law enforcement or regulatory officials, and (6) perform or take any other actions required to comply with applicable law as a result of the occurrence (at the direction of County).

59.8.1.County shall make the final decision on notifying County officials, entities, employees, service providers, and/or the general public of such occurrence, and the implementation of the remediation plan. If notification to particular persons is required under any law or pursuant to any of County’s privacy or security policies, then notifications to all persons and entities who are affected by the same event shall be considered legally required. Contractor shall reimburse County for all notification and related costs incurred by County arising out of or in connection with any such DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 545
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
occurrence due to Contractor’s acts, errors or omissions, negligence, and/or misconduct resulting in a requirement for legally required notifications.

59.8.2.In the case of a breach, Contractor shall provide third-party credit and identity monitoring services to each of the affected individuals for the period required to comply with applicable law, or, in the absence of any legally required monitoring services, for no less than twelve (12) months following the date of notification to such individuals.

59.8.3.Contractor shall indemnify, defend with counsel approved in writing by County, and hold County and County Indemnitees harmless from and against any and all claims, including reasonable attorney’s fees, costs, and expenses incidental thereto, which may be suffered by, accrued against, charged to, or recoverable from County in connection with the occurrence.

59.8.4.Notification shall be sent to:

Rafael Linares
Chief Information Security Officer
1055 N. Main St., 6th Floor
Santa Ana, CA 92701
Phone: (714) 567-7611
[email protected]
Linda Le, CHPC, CHC, CHP
County Privacy Officer
1055 N. Main St., 6th Floor
Santa Ana, CA 92701
Phone: (714) 834-4082
[email protected]

59.9. Security Audits: Contractor shall maintain complete and accurate records relating to its system and Organization Controls (SOC) Type II audits or equivalent’s data protection practices, internal and external audits, and the security of any of County-hosted content, including any confidentiality, integrity, and availability operations (data hosting, backup, disaster recovery, external dependencies management, vulnerability testing, penetration testing, patching, or other related policies, practices, standards, or procedures).

59.9.1.Contractor shall inform County of any internal/external security audit or assessment performed on Contractor’s operations, information and cyber security program, disaster recovery plan, and prevention, detection, or response protocols that are related to hosted County content, within sixty (60) calendar days of such audit or assessment. Contractor will provide a copy of the audit report to County within thirty (30) days after Contractor’s receipt of request for such report(s).

59.9.2.Contractor shall reasonably cooperate with all County security reviews and testing, including but not limited to penetration testing of any cloud-based solution provided by Contractor to County under this Contract. Contractor shall implement any required safeguards as identified by County or by any audit of Contractor’s data privacy and information/cyber security program.

59.9.3.In addition, County has the right to review Plans of Actions and Milestones (POA&M) for any outstanding items identified by the SOC 2 Type II report requiring remediation as it pertains to the confidentiality, integrity, and availability of County data. County reserves the right, at its sole discretion, to immediately terminate this Contract or a part thereof without limitation and without liability to County if County reasonably determines Contractor fails or has failed to meet its obligations under this section.

59.10. Business Continuity and Disaster Recovery (BCDR):

59.10.1. For the purposes of this section, “Recovery Point Objectives” means the maximum age of files (data and system configurations) that must be recovered from backup storage for normal operations to resume if a computer, system, or network goes down as a result of a hardware, program, or communications failure (establishing the data backup schedule and strategy). “Recovery Time Objectives” means the maximum DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 546
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
duration of time and a service level within which a business process must be restored after a disaster (or disruption) in order to avoid unacceptable consequences associated with a loss of functionality.

59.10.2. The Contractor shall maintain an comprehensive risk management program focused on managing risks to County operations and data, including mitigation of the likelihood and impact of an adverse event occurring that would negatively affect contracted services and operations of the County. Business continuity management will enable the Contractor to identify and minimize disruptive risks and restore and recover hosted County business-critical services and/or data within the agreed terms following an adverse event or other major business disruptions. Recovery and timeframes may be impacted when events or disruptions are related to dependencies on third-parties. The County and Contractor will agree on Recovery Point Objectives and Recovery Time Objectives (as needed)) and will periodically review these objectives. Any disruption to services of system will be communicated to the County within 4 hours, and every effort shall be undertaken to restore contracted services, data, operations, security, and functionality.

59.10.3. All data and/or systems and technology provided by the Contractor internally and through third-party vendors shall have resiliency and redundancy capabilities to achieve high availability and data recoverability. Contractor Systems shall be designed, where practical and possible, to ensure continuity of service(s) in the event of a disruption or outage.

DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 547
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

SIGNATURE PAGE
IN WITNESS WHEREOF, the Parties hereto have executed this Contract on the dates opposite their respective signatures:

C3 OFFICE SOLUTIONS LLC, DBA C3 TECH
a Limited Liability Company,
Date: By:

Signature
Print Name & Title
(If a corporation, the document must be signed by two corporate officers. The 1st must be either Chairman of the Board, President or any Vice President.) Date: By:

Signature
Print Name & Title
(If a corporation, the 2nd signature must be either the Secretary, an Assistant Secretary, the Chief Financial Officer, or any Assistant Treasurer)

COUNTY OF ORANGE,
a political subdivision of the State of California
Date: By:

Print
Name:

Title:

DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 4/28/2023
Tony Sanchez President
4/28/2023
Tricia Sanchez Chief Financial Officer
548
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

ATTACHMENT A

SCOPE OF WORK
I. INTRODUCTION
The County of Orange has established a Regional Cooperative Agreement (RCA) for Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services (hereinafter referred to as “Services”). This Contract is a usage contract between County and Contractor for the following Scope of Work.

II. CONTRACTOR RESPONSIBILITIES:

A. Contractor must provide copier(s) and services as listed in Attachment C, to any requesting County Department.

B. Contractor is responsible for the professional quality and technical competence of Contractor personnel/employees designated to provide services to County.

C. Contractor must comply with all applicable local, state, and federal laws and regulations.

D. Contractor must comply with all applicable County Department rules of conduct, policies, and procedures while on County premises.

E. Data Removal - Contractor must provide County with its written policies and procedures associated with permanently removing all stored Customer data/images from the hard disk drives and Cache memory that resides within Copiers. Procedures associated with permanently removing all stored Customer data/images from the hard disk drives and Cache memory that resides within Copiers must be in compliance with NIST SP 800-88 and Department of Defense (DoD) 5220.22-compliant sanitation programs.

F. Hard Disk Drive Replacements Due to Copier Malfunction/Failure - Contractor must permanently remove all stored County data/Images from the hard disk drive and Cache memory within seven (7) calendar days of removal of replacement hard disk drives from County. Within seven (7) calendar days of hard disk drive replacement services or request by County, Contractor must provide written certification (Attachment E. Certification for Data Removal) that data removal was completed.

G. Confidentiality - Contractor must ensure its employees maintain confidentiality of all information and County records that may become accessible to the employees.

H. Contractor Staff: Contractor must provide, but is not limited to, the following information to each employee given a County assignment:

1. Location of assignment

2. Name of Reporting Supervisor or Manager

3. Length of Assignment

4. Working Hours

5. Complete job description

6. Performance Expectations
III. SECURITY REQUIREMENTS AT COUNTY SECURED FACILITIES:

A. County operates several secured facilities, including several Probation, Sheriff and John Wayne Airport operated sites. Contractor and its employees who perform services in County secured facilities are required to comply with strict operation policies and may be required to pass a background check, at the sole discretion of the County department, prior to performance due to security requirements at County secured facilities. The applicable County policies and security DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 549
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
requirements have been designed with the primary purpose of ensuring a safe and secure environment for all involved.

B. Contractor must provide a list of all Contractor personnel/employees who will be directly performing tasks associated with the Contract. Contractor’s personnel/employees providing service in a County secured detention facility, Probation facility or Sheriff’s facility, will be expected to pass two (2) separate background checks performed by the Orange County Sheriff’s Department and the Orange County Probation Department. No changes must be authorized to the approved list without a request in writing submitted by Contractor and approved by the County Site Coordinator.

At no time will unauthorized Contractor employees perform any task associated with this Contract.

If this occurs, Contractor will be notified that it has not complied with the terms of this Contract and is subject to Contract termination. The list of all Contractor Personnel/Employees performing under this Contract must be submitted prior to award of this Contract.

C. Contractor must prepare and submit a Security Clearance form to the County Site Coordinator for all persons who will be working on or who will need access to County secured facilities.

1. Security Clearance forms must be submitted at least five (5) business days prior to the start of work or prior to the use of any person subsequent to the start of work.

2. Said Security Clearance forms must be thoroughly and accurately completed. Omissions or false statements, regardless of the nature or magnitude, may be grounds for denying clearance.

3. No person shall be employed on this work who has not received prior clearance from the Probation Department, Sheriff’s Department or John Wayne Airport.

4. County is not under any obligation to give a reason clearance is denied.

D. Contractor is responsible for signing in with the County Site Coordinator or designee, as required, upon arrival at a County secure facility (e.g., JWA, Probation). Contractor must report to the Central Control Center (Control).

E. Contractor personnel/employees must closely monitor all tools, equipment and other materials at all times while performing services under this Contract, especially at County detention facilities.

F. Contractor personnel/employees must have no contact, either verbal or physical, with internees/inmates in County secured detention facilities. Specifically, Contractor employees must:

1. Not give names or addresses to internees.

2. Not receive any names or addresses from internees.

3. Not disclose the identity of any internee to anyone outside the facility.

4. Not give any materials to internees.

5. Not receive any materials from internees (including materials to be passed to another individual or internee).
*Failure to comply with these requirements is a criminal act and can result in prosecution.

G. Any Contractor personnel/employee(s) engaged in the performance of work under this Contract at John Wayne Airport are expected to pass the screening requirements and abide by all of the security requirements set forth by the Federal Aviation Administration (FAA) and the County of Orange. “The Federal Aviation Administration (FAA) approved security program for John Wayne Airport requires that each person issued a John Wayne Airport security badge is made aware of his/her responsibilities regarding the privilege of access to restricted areas of the airport”.

All persons within the restricted air operation areas of the airport are required to display, on their person, a John Wayne Airport security badge, unless they are specifically exempted for reasons, or they are under escort by a properly badge individual. Each airport employee or airport tenant employee who has been issued a John Wayne Airport security badge is responsible for challenging DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 550
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
any individual who is not properly displaying an airport issued or approved and valid identification badge. Any person who is not properly displaying or who cannot produce a valid John Wayne Airport security badge must immediately be referred to the Sheriff’s Department Airport Detail Office for proper handling.

The John Wayne Airport security badge is the property of the County of Orange and must be returned upon termination of employment at John Wayne Airport. The loss of a badge must be reported within twenty-four (24) hours to the Sheriff’s Department Airport Dispatch Center (949) 252-5000. A report must be made before a replacement badge will be issued.

H. All vehicles parked on-site at a County secured facility must always be locked and thoroughly secured.

I. All equipment and materials must remain in Contractor’s possession at all times and must never be left unattended while at a County secured facility. All lost or misplaced equipment or materials must be reported immediately to the (a) security staff or Control in County secured detention facilities or (b) the escort or Control in Sheriff’s facilities.

J. Contractor personnel/employees must not smoke or use profanity or other inappropriate language while on-site.

K. Contractor personnel/employees must not enter a County secured facility while under the influence of alcohol, drugs or other intoxicants and must not have such materials in their possession.

L. Contractor personnel/employees must plan their activities to minimize the number of times they must enter and exit a County secured facility, i.e., transport all equipment and materials needed for the day at the start of work and restrict all breaks to the absolute minimum.

M. Contractor personnel/employee(s) must be well-disposed to the public and County staff utilizing the facilities but must be responsive only to the requests of the County Site Coordinator unless otherwise directed and must direct all inquiries or requests to the County Site Coordinator.

IV. TRANSITION REQUIREMENTS:

A. Contractor must work with appropriate County IT, Procurement and/or department personnel to assess user department needs and coordinate a migration/transition schedule (as applicable).

B. Contractor shall coordinate and provide without additional charge any other transition services County determines necessary to transition to another vendor at the end of the contract term.

V. PRICE GUARANTEE
A. Contractor will guarantee fixed hardware and service pricing for a period of 24 months after contract has been awarded.

B. For devices that the County may wish to acquire after the price guarantee expires, the Contractor agrees to offer the County a discount over retail pricing (as reported by a 3rd party such as Buyer's Laboratory) equivalent to the discounts being offered in this Contract VI. DEVICE DATA COLLECTION: METER USAGE AND SUPPLY LEVELS A. Contractor will use ECI FM Audit to collect and store device meter and supply level data for the fleet at no cost to the County and provide access to the software to the County.

B. ECI FM Audit is to report device level meters for service billing and supplies levels for supplies management, this tool is also capable of capturing and reporting:

1. Make/Model

2. IP Address

3. MAC Address

4. Location
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 551
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

5. Total Meters B/W

6. Total Meters Color

7. Supply Levels (including historical fill rates)
C. All data collected by the software tool will remain the property of the County.

VII. SERVICE RESPONSES
A. 12 Orange County Based Technicians
B. The average in-person service response time, as calculated from the time the service call is placed to the factory-trained service technician's on-site arrival, including preventive maintenance calls, will be: 4 Hours
C. The maximum in-person service response time, as calculated from the time the service call is placed to the factory-trained service technician's on-site arrival, including preventive maintenance calls, will be: 5 Hours
D. The average time it will take a field engineer to acknowledge the County's service request once a service call has been placed with Contractor, as calculated from the time the service call is placed until a service technician calls the County to provide an estimated time of arrival, will be: 60 Minutes
E. To assure the County that Contractor 's intention is to respond to the service requests within the maximum response times stated above, Contractor shall compensate the County with the following credit of the monthly service cost (for the device in question) for each response that exceeds the guaranteed maximum response time: 5%
F. Contractor shall provide a loaner device of equal or superior capabilities to the County if any device installed by Contractor is unable to perform to the County's specifications for more than 8 hours of normal business operation.

G. Contractor shall provide Customer Support by phone at no additional charge during normal business hours; Monday – Friday 8:00am to 5:00pm.

H. For issues related to service responses, supplies management, non-reporting devices, etc., Contractor will provide customer support by email and is expected to response within 1 hour.

VIII. TERMS AND CONDITIONS OF ACQUISITION
A. 100% money-back guarantee for a particular device, regardless of the problem within 30 days.

B. The Contractor guarantees each machine to perform within the County’s specifications for a period of 60 MONTHS or the volume listed below, whichever occurs first.

C. The Contractor will replace each machine on a like-for-like basis with the then current technology if the machine fails to perform to the County’s specifications while continuously under a service agreement with Contractor, so long as the County uses supplies recommended by the equipment manufacturer.

D. Volume Guarantees:

Copier/MFD 35 PPM B/W 60 Months OR 750,000 Impressions
Copier/MFD 45 PPM B/W 60 Months OR 1,200,000 Impressions Copier/MFD 55 PPM B/W 60 Months OR 2,100,000 Impressions Copier/MFD 65 PPM B/W 60 Months OR 2,700,000 Impressions Copier/MFD 75 PPM B/W 60 Months OR 3,900,000 Impressions Copier/MFD 75 PPM B/W 60 Months OR 4,800,000 Impressions Copier/MFD 95 PPM B/W 60 Months OR 5,700,000 Impressions Copier/MFD 35 PPM Color 60 Months OR 750,000 Impressions DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 552
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
Copier/MFD 45 PPM Color 60 Months OR 1,200,000 Impressions Copier/MFD 55 PPM Color 60 Months OR 2,100,000 Impressions Copier/MFD 65 PPM Color 60 Months OR 2,700,000 Impressions Copier/MFD 75 PPM Color 60 Months OR 3,900,000 Impressions Production Copier/MFD 110 PPM B/W 60 Months OR 18,000,000 Impressions Production Copier/MFD 120 PPM B/W 60 Months OR 18,000,000 Impressions Production Copier/MFD 75 PPM Color 60 Months OR 3,900,000 Impressions MFP 30PPM B/W (Laser) 60 Months OR 300,000 Impressions
MFP 30PPM Color (Laser) 60 Months OR 300,000 Impressions MFP 40PPM Color 60 Months OR 420,000 Impressions
MFP 50PPM B/W 60 Months OR 600,000 Impressions
Printer 30PPM B/W (Laser) 60 Months OR 300,000 Impressions Printer 30PPM Color (Laser) 60 Months OR 300,000 Impressions Printer 50PPM B/W (Laser) 60 Months OR 600,000 Impressions Printer 50PPM Color (Laser) 60 Months OR 600,000 Impressions E. Impressions Between Calls (IBCs) Guarantee: the Contractor guarantees each machine to operate at the fixed average number of Impressions Between Calls (IBCs) listed below for the entire life of the contract.

F. IBC Guarantees:

Copier/MFD 35 PPM B/W 12,500 IBCs
Copier/MFD 45 PPM B/W 20,000 IBCs
Copier/MFD 55 PPM B/W 35,000 IBCs
Copier/MFD 65 PPM B/W 45,000 IBCs
Copier/MFD 75 PPM B/W 65,000 IBCs
Copier/MFD 75 PPM B/W 80,000 IBCs
Copier/MFD 95 PPM B/W 95,000 IBCs
Copier/MFD 35 PPM Color 12,500 IBCs
Copier/MFD 45 PPM Color 20,000 IBCs
Copier/MFD 55 PPM Color 35,000 IBCs
Copier/MFD 65 PPM Color 45,000 IBCs
Copier/MFD 75 PPM Color 65,000 IBCs
Production Copier/MFD 110 PPM B/W 250,000 IBCs
Production Copier/MFD 120 PPM B/W 250,000 IBCs
Production Copier/MFD 75 PPM Color 65,000 IBCs
MFP 30PPM B/W (Laser) 5,000 IBCs
MFP 30PPM Color (Laser) 5,000 IBCs
MFP 40PPM Color 7,000 IBCs
MFP 50PPM B/W 10,000 IBCs
Printer 30PPM B/W (Laser) 5,000 IBCs
Printer 30PPM Color (Laser) 5,000 IBCs
Printer 50PPM B/W (Laser) 10,000 IBCs
Printer 50PPM Color (Laser) 10,000 IBCs
G. These averages are stated below by segment. The averages shall include Preventative Maintenance (PM) service calls and be calculated during any immediately preceding 12- month period. These calculations will exclude service calls caused by operator error and the guarantee will remain in effect while the equipment is continuously under a service agreement with Contractor.

H. Contractor will replace any machine on a like-for-like basis with the then current technology if that machine fails to produce the average number of Impressions Between Calls.

I. Fair Market Value (FMV) Leasing
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 553
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

1. The Contractor will use Wells Fargo, Leasing Company to provide Fair Market Value (FMV) funding for leasing.

2. FMV monthly lease rate factor:
a. 60-month FMV Lease rate factor for a monthly billing cycle: 0.01953

3. FMV quarterly lease rate factor:
a. 60-month FMV Lease rate factor for a quarterly billing cycle: 0.01953

4. Contractor will provide a fair market value buyout to keep at the end of the lease that does not exceed 15% of the purchase price of the device.

5. Contractor will provide a written notice to the County 90 days prior to the date the letter of intent is due to prevent any automatic renewal period.

6. Contractor agrees to a maximum automatic lease renewal period of 30 days.

7. Contractor is responsible for the return of equipment acquired from the Contractor under this contract to the Leasing Company at the end of the lease term. This shall include shipping costs, insurance, or any other shipping or equipment repair costs associated with the return of this equipment.

J. $1.00 Buyout Leasing

1. $1 Buyout monthly lease rate factor:
a. 60-month $1 Buyout Lease rate factor for a monthly billing cycle: 0.021525.

2. $1 Buyout quarterly lease rate factor:
a. 60- month $1 Buyout Lease rate factor for a quarterly billing cycle: 0.021525.

3. Will provide a written notice to the County 90 days prior to the lease end date.

K. Lease Rate Adjustments

1. Contractor will adjust the proposed lease rates (up and down) in a manner that is directly proportional to any adjustments made by the Lease Company, with no increase in profit margin.

2. Will provide the County with 30-day notice prior to any rate adjustments.

L. Insurance Documentation

1. Upon request, the County shall provide Contractor with insurance documentation if required by the Leasing Company, once the lease contracts are signed.

2. Contractor shall provide documentation to the Leasing company, any and all necessary actions to correct any insurance billing problems. On-Appropriation / Funding-Out Clauses

3. Contractor shall include in all leasing options and lease documents, non-appropriation and/or funding-out clauses as required by the State Code of California. Lease Documentation Fee

4. Contractor will require the following Lease Documentation Fee per contract at no cost.

M. Training

1. Contractor will schedule, in advance at no additional cost, the installation and simultaneous basic instruction of the operation of the new equipment

2. In-Service Training: Contractor will schedule, in advance and at no additional cost, at each location's convenience, In-Service training (2 operators for each device) covering the complete operation of the new equipment as needed.

DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 554
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

3. Copy Center Staff Training: Contractor agrees to schedule, in advance and at no additional cost, in-depth training to designated individuals on general and advanced copier functions and features; basic maintenance and troubleshooting; supply replenishment; use of the copier management system; and related items.

4. IT Staff Training: Contractor agree to schedule, in advance and at no additional cost, specialized network connectivity, configuration and other information technology training as requested by County.

N. Equipment Delivery and Timing

1. Pre-Installation Coordination: agree to coordinate the delivery, set-up/installation, and removal of devices with the ordering County department.

2. Delivery Tools and Waste: agree to, at all times, keep the premises and the areas in which the work is performed free from accumulation of waste materials or rubbish as well as the tools, installation equipment, machinery, and surplus materials during the progress of the work and until completion thereof? Will Contractor remove from the premises all crates, wrappings and other flammable waste materials or trash.

3. Site Damages Caused During Delivery: agree to take responsibility for any damage to County premises as a result of delivery, set-up/installation, and pick-up of devices and repair and restore such premises to the original condition.

4. Pre-Installation Procedures: agree to advise the County of any an add specialized installation and environmental County site requirements for the delivery and installation of devices ordered under the resulting contract? This information must include, but is not limited to, the following: air conditioning, electrical requirements, special grounding, cabling requirements, space requirements, and any other considerations critical to the installation. After receipt of the County site requirements, the County may cancel an order for a particular copier before acceptance of copier. Additionally, inspections, tests, measurements, or other acts or functions performed by the County must in no manner be construed as relieving Contractor from full compliance with Contract requirements.

5. Damaged Items: Replacement Timing: agree to replace any items and/or components that are received with damages within thirty (30) consecutive calendar days after the notification of damage.

6. Damaged Items: Late Delivery: agree to pay, as liquidated damages, the sum of $50.00 per device per consecutive calendar day after thirty (30) days from the date of notification until the replacement of damaged items have been received by the County.

7. Current Firmware: agrees to install the most current version(s) of firmware into all devices prior to installation.

8. Contractor does not experience hardware delivery delays for the proposed model(s) due to issues with the supply chain.

O. Equipment Disposal

1. Equipment Pick-Up and Disposal: agree to pick up and dispose of used equipment already owned by the County, if requested, at no additional charge to the County? (This applies only to existing equipment that is owned by County, not equipment that is under a lease agreement.) The County will provide Contractor with a list of all equipment to be removed and disposed of.

2. Existing Devices Data Security: agree to either destroy the hard drives (for devices with removable hard drives) and provide a certificate of completion at no cost.

P. Equipment Demonstration or Trial
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 555
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

1. Equipment demonstration: The County agencies may want to test the equipment onsite prior to awarding the contract. If requested, Contractor agrees to provide equipment, configured as proposed, for on-site testing for a minimum of 5 business days. The demonstration must not be conditioned upon an agreement to purchase/lease or execution of a purchase order.

2. Maximum Demonstration or Trial Period: agree that any demonstration or trial period will not exceed 30 calendar days.

3. Conversion of Demonstration or Trial Device: agree that any demonstration or trial device will not be converted to a permanent placement unless the device was new/unused prior to placement.

4. Data Security for Demonstration or Trial Device: Upon removal of a demonstration or trial device, Contractor agrees to take responsibility of securely erasing or destroying residual data stored in the hard disk drive. Contractor will permanently remove all stored County data/images from the hard disk drive and Cache memory within seven (7) calendar days of termination of the placement. Within seven (7) calendar days of data removal services or request by the County, Contractor will provide written certification (See Model Contract Attachment E. Certification for Data Removal) that data removal was completed.

IX. TERMS AND CONDITIONS OF SERVICE
A. Tracking/Crediting Service Copies: any copies run by any representative of Contractor be tracked and credited back to the County at the end of each service-billing period.

B. Preventative Maintenance and Parts Replacement

1. Preventative Maintenance Parts List(s): Contractor will provide the pages from the service manual, for each installed device, indicating the manufacturer's replacement schedule for preventative maintenance (PM) parts, including parts names which may be included in PM Kits, and manufacturer's part numbers to the County? (This information will be used by the County to evaluate service work that is being performed by Contractor.

2. Original Equipment Manufacturer Parts: Contractor agrees to provide only Original Equipment Manufacturer Parts and supplies when repairing, servicing, or supplying consumable items for each device. Failure to do so will constitute a breach of contract and require Contractor to fully compensate the County for any real or perceived loss or damage.

3. Parts Replacement: For the entire life of each device covered under a service contract with the Contractor, Contractor shall replace all parts and provide "Preventative Maintenance" parts according to the manufacturer's recommended replacement schedule.

In addition, if any part fails before reaching the manufacturer's estimated life expectancy, Contractor will replace failed parts as long as the device is covered under a service contract by Contractor.

4. Management and Evaluation: The County reserves the right to monitor and evaluate all aspects of Vendor's invoicing and service work that is executed by Contractor for all equipment that is leased or covered under a service contract by Contractor on an ongoing basis. Contractor shall provide all requested lease and service contract data, billing and invoicing data, and/or service call history data within ten (10) business days of such a request whether made by telephone or e-mail. Contractors agree not to object or hinder in anyway the ongoing evaluation of cost, volume, equipment performance and Contractor’s performance of services provided to the County.

DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 556
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

5. Data Request: Contractor agree to pay to the County $50.00 in liquidated damages per consecutive day, beyond 10 business days, that Vendor delays delivering requested lease and/or service contract data, billing and/or invoicing data, and/or service call history data.

6. Monthly Reports: Contractor will deliver monthly reports in an electronic format acceptable to the County. The reports will be formatted in an acceptable manner and include the following for each device acquired from Contractor. - make/model - serial number - Contractor ID number – location - room number - the monthly meter readings (for each billable meter per device)
i. In addition to the above data, each report will include all service calls performed during the past 30 days, the date and time the call was placed, the date and time the technician arrived onsite, the beginning meter reading of the service call, the ending meter reading of the service call, a complete description of the reason for each call, the remedy provided by Supplier, and a complete list of all parts including the manufacturer’s part numbers that were required to complete each service call.
ii. All calls will be recorded and be categorized as a service call, return with parts call, a call back, operator error call or courtesy call. These monthly reports shall be provided at no additional expense to the County for the life of the equipment.

C. Equipment Relocation

1. Within a building: If, during the contract period, the need arises to move or relocate equipment purchased under this contract within a building, will Contractor agree to move the equipment at no additional charge to the County.

2. From one building to another building: If, during the contract period, the need arises to move or relocate equipment purchased under this contract from one building to another building, will Contractor agree to move the equipment at no additional charge to the County.

D. Data Security for proposed Equipment

1. Overwrite Capability: proposed devices have the capability for at least a onetime overwrite after the completion of each copy/print/scan job and a structured three (3) times overwrite (DoD) on a weekly off hours (outside of working days, 8:00a.m.- 5:00p.m.) schedule.

2. De-installation of Hard Drives for Purchased Devices at end-of-life: Contractor agrees, at no additional charge, to de-install each hard drive and turn each hard drive over to the custody of personnel authorized by the County so that the County may oversee the complete destruction of the hard drive and any confidential data contained therein. This applies to purchased devices only.

3. Replacement Hard Drive / Overwrite Software: Overwrite Software is included in pricing. Note: Any hard drive replacement shall occur at the end of the life cycle before the device is deinstalled and while the device is still located at the County’s site.

4. Hard Drives Erasure and Certification: Contractor agrees to take responsibility of securely erasing or destroying residual data stored in the hard disk drive. Contractor will permanently remove all stored County data/images from the hard disk drive and Cache memory within seven (7) calendar days of termination of the placement. Within seven (7) calendar days of data removal services or request by the County, Contractor will provide written certification (See Model Contract Attachment E. Certification for Data Removal) that data removal was completed.

5. Removal of Hard Drive from the County’s Site: Contractor agrees that no hard drive, for any reason, for any device acquired under this Contract, will be removed from the County’s site at any time by Contractor, unless all data contained in the hard drive has DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 557
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
been removed utilizing software that will overwrite the hard drive, and that removing a hard drive from the County’s site without confirming that the hard drive has been erased will constitute a breach of contract.

6. Protection of Confidential Information: Contractor understands that documents left in or on any device may contain confidential information that must be protected and agrees that all documents found in or on any device by Contractor will be handed to authorized County personnel and that the documents will not be placed in a trash can or recycle bin by any representative of Contractor.

E. Supplies

1. Supply Shipping: agree to ship and/or deliver supplies (including toner and staples) to the County for no additional charge? If no, please explain how shipping charges will be determined.

2. Supply Shipping: 1-2 Business day for toner to be delivered after it has been ordered.

3. Supply Shipping: Late Delivery: To assure the County that Contractor's intention is to deliver toner within the number of days stated above, Contractor will compensate the County with $5.00 credit for each late delivery.

4. Used Toner and Toner Containers: Contractor will pick up the empty/used toner containers at no cost.

5. Cost of Staples: $50.00 per box of 3 cartridges. 15000 Staples Per Box.

6. Auto Supply Replenishment: Contractor ship supplies automatically based on the usage of each device without the County having to place an order.

7. Spare set of toners on-site: Contractor will allow the County to keep a spare set of toners on hand (at each site) for each model type as well as for each high-volume device, at no additional cost.

F. Extended Service Coverage

1. Years 6 and 7: When any device is 5 years old, if the device has not reached the 60- month volume (see Terms and Conditions of Acquisition) and the device is experiencing an average of 1 or fewer service calls per month, will Contractor offer extended coverage for years 6 and 7.

2. Terms for Extended Coverage: Contractor will offer the same level of service for years 6 and 7 (as provided for the first 5 years).

3. Service Rate Increase: As compared to the proposed rates for Year 5, the estimated service rate increase for years 6 and 7 is 10%.

X. CURRENT PRINTER FLEET SERVICE/SUPPLIES
A. Current Printer Fleet Services/Supplies Terms

1. Makes/Models: Service/Supplies will be provided for all currently installed make/models listed.

2. On an “As-is” Basis: Contractor provide service for the existing printer fleet on an as-is basis, i.e., with no inspection or charges to "bring the equipment up to contract-level specifications" before the contract begins? Any device that will not produce a printed page at the start of the contract will be excluded from this requirement. The County will take into consideration the exclusion of any printer found to be operable, but in extremely poor condition.

3. Contractor agrees that the contract cannot be assigned to another Service Company without the written permission of the County or canceled by Contractor except for nonpayment of the service contract by the County.

DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 558
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

4. Contractor agrees to submit all contract invoices and billing in a timely manner. The contract shall include network interface support, labor, and all consumable parts and supply items excluding paper. The contract shall include all parts required by the equipment manufacturer to keep all equipment operating within manufacturer specifications. The service contract shall also include all travel time, mileage, and labor.

5. Firmware Upgrades (after initial installation): Except for firmware upgrades Contractor will install prior to delivery of a device, Contractor agrees to NOT take the initiative to do any additional firmware upgrades or change configuration settings without the County’s permission.

6. Adding Printers/MFPs to the Contract: Contractor agrees that printers/MFPs can be added to the contract at the proposed rates at any time, provided the model of the additional printer is already under contract or a new model is approved by Contractor and connected to the County's network.

7. Equipment Replacement: Contractor shall replace printers that cannot be repaired on a like-for-like basis at no additional cost as long as the contract is in effect and also agree that all replacement devices shall become property of the County? (This will apply to all devices covered under the contract. NO

8. Printer Relocation by the County: If during the contract period, the need arises to move a printer covered under this contract, Contractor allows County personnel to move the equipment without affecting the contract coverage.

9. Printer Relocation Notification: Contractor allows printer/MFP relocation notifications via email at [email protected].

10. Annual Preventative Maintenance on all devices covered under the contract: Contractor provide annual preventative maintenance for printers/MFPs covered under this contract at no additional cost.

11. Parts Replacement for Existing Devices: For the entire life of each existing device covered under a service contract with Contractor, Contractor will replace all parts and provide "Preventative Maintenance" parts according to the manufacturer's recommended replacement schedule? In addition, if any part fails before reaching the manufacturer's estimated life expectancy, will Contractor replace failed parts as long as the device is covered under a service contract by Contractor.

12. Supply Failure Rate: average failure rates for OEM: 1%, and for 3rd Party: 1%.

B. Current Printer Fleet Service/Supplies Pricing

1. Cost-per-print for a contract that uses only OEM parts and supplies as well as pricing for a contract that uses third party high-quality compatible supplies.

Pricing for B/W Prints on Color Devices
(OEM parts and supplies) (3rd Party parts and supplies) $0.044 $0.0179
Pricing for Color Prints
(OEM parts and supplies) (3rd Party parts and supplies) $0.24 $0.11
Pricing for B/W Prints on B/W Devices
(OEM parts and supplies) (3rd Party parts and supplies) $0.044 $.0179
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 559
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
XI. SOFTWARE TECHNICAL REQUIREMENTS
A. Option 1 - On-Premises Software Solution: PaperCutMFD version 22.0 B. Support and Recommended Server Operating System(s)

1. Supported Server Operating Systems: Microsoft Windows (64-bit), Apple macOS 10.15 (Catalina) or higher, Windows Server 2022 / 2019 / 2016 / 2012 R2 / 2012 / Windows 11 / Windows 10

2. Recommended Server Operating Systems: Note: Core, server, advanced server, enterprise edition, 64-bit edition, workstation, professional versions all supported. If using Windows Server 2012 or 2012 R2, make sure the Server-Gui-Mgmt-Infra feature of Windows Server is installed.

3. Universal Print Driver Offered
i. Universal Print Driver allow the user full access the device's finishing options, i.e., stapling and 3-hole punch
ii. Devices can be remotely configured individually or in groups of like devices.

4. Secure Print Release ("Follow-Me"): This capability provides the ability for the sender to have their document(s) printed only if their ID code is entered at the machine. The user should be able to request, from any device on the network which is configured for this function, that their print job be printed at the device from which the request is made.

5. User Identification: Users can be assigned a unique identification number

6. Cost Accounting: Tracked activity can be assigned to one or more accounting codes as defined by the County.

7. Activity Management: Device features and functions can be limited by user, organization, accounting code, or any combination.

8. User Limiting Function: Users can be assigned hard volume or cost limits that prevent further use until approval(s) are granted. These same limits can be "awareness" warnings at various thresholds, with no usage prevention.

9. Server-Based Document Processing: Action taken for a scanned document will be handled at the server level rather than making use of device resources.

10. Automatic Generation and Distribution of Reports: reports are able to have automatic generation and distribution.

11. User Authentication: Users must use an assigned access code in order to gain access to device features and functions. This access code can be entered at the desktop or at the device.

12. Active Directory Authentication Support: solution being proposed supports Active Directory authentication.

13. Print Driver Auto Deploy: has an auto print driver deploy option which allows for autoloading of print drivers based on specific subnets with no additional cost.

14. Pricing: Embedded Software License Cost: one-time purchase cost per newly installed device for the license to enable the proper functional interoperability with software. iii. $332.80 per license per Multi-Function device
iv. $1,16.80 per device for required installation/configuration support v. $520.00 per server

15. Pricing: Card Reader for Copier/ MFDs: $144 per card reader, connected via USB.

DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 560
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

16. Pricing: Ongoing Maintenance/Support Pricing: $416 per device for 5 years.

17. Multiple Instances: In the event that the County would need multiple instances of the proposed software for departments due to the network infrastructure/firewalls. vi. $520.00 per server

18. Training: Training included during implementation and ongoing. vii. User Based Training
viii. Admin Training.
ix. Knowledge Base and Manuals available 24/7
x. $0 per hour for up to 10 people

19. Professional Services: price for professional services for solution customization and/or additional support.
xi. $116.80 per hour.

C. Option 2 - Cloud Based Solution: PaperCut 22.0- PaperCut MF

1. Universal Print Driver Offered
i. Universal Print Driver allow the user full access the device's finishing options, i.e., stapling and 3-hole punch
ii. Devices can be remotely configured individually or in groups of like devices. iii. Device provides automatic device discovery.

2. Secure Print Release ("Follow-Me")- This capability provides the ability for the sender to have their document(s) printed only if their ID code is entered at the machine. The user should be able to request, from any device on the network which is configured for this function, that their print job be printed at the device from which the request is made.

3. User Identification: Users can be assigned a unique identification number

4. Cost Accounting: Tracked activity can be assigned to one or more accounting codes as defined by the County.

5. Activity Management: Device features and functions can be limited by user, organization, accounting code, or any combination.

6. User Limiting Function: Users can be assigned hard volume or cost limits that prevent further use until approval(s) are granted. These same limits can be "awareness" warnings at various thresholds, with no usage prevention.

7. Server-Based Document Processing: Action taken for a scanned document will be handled at the server level rather than making use of device resources.

8. Automatic Generation and Distribution of Reports: reports are able to have automatic generation and distribution.

9. User Authentication: Users must use an assigned access code in order to gain access to device features and functions. This access code can be entered at the desktop or at the device.

10. Active Directory Authentication Support: solution being proposed supports Active Directory authentication.

11. Print Driver Auto Deploy: Solution proposed has an auto print driver deploy option which allows for auto-loading of print drivers based on specific subnets.

12. Pricing: Embedded Software License Cost: the cost per newly installed device for the license to enable the proper functional interoperability with software proposed. i. $332.80 per license per Multi-Function device per one-time (specify one-time, DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 561
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
monthly, annually)
ii. $116.80 per device for required installation/configuration support iii. $520.00 per server

13. Pricing: Card Reader for Copier/ MFDs: $144 per card reader, connected via USB.

14. Pricing: Ongoing Maintenance/Support Pricing: $416 per device for 5 years.

15. Multiple Instances: If the County would need multiple instances of the proposed software for departments due to the network infrastructure/firewalls. iv. $520.00 per server

16. Training: Training included during implementation and ongoing. v. User Based Training
vi. Admin Training.
vii. Knowledge Base and Manuals available 24/7
viii. $0 per hour for up to 10 people

17. Professional Services: price for professional services for solution customization and/or additional support.
ix. $116.80 per hour.

XII. SUPPORT FOR SOFTWARE SOLUTION
A. Device Management and Usage Tracking Software Support

1. Placing a Support Call:
i. Support calls are available by web portal 24/7 (www.c3tech.com/my-c3) ii. Phone M-F 8:00am-5:00pm phone (714) 689-1700
iii. Email ([email protected]).
iv. Asset Tag and or Serials will be needed to initiate support.

2. Method of Delivery of Support Services: Software Support will be delivered by a remote access conference connection. Users can also phone in to listen/speak in conversation.

3. Priority 1, Critical:
“Critical” is defined as any system status where a major feature fails to function, the system is not functioning, or a major business process is seriously disrupted. i. Target Response in 1 hours
ii. Target Resolution in 4 hours

4. Escalation Process for Priority 1 Issues: “Escalation Process” is defined as a specific sequence of documented, hierarchical actions that is expected to take place to reach problem resolution. For issues not resolved within the target resolution period, please describe your escalation process for Priority 1 issues. i. Escalation of Priority 1 Issues will be taken by C3's internal CIO and software Contractor's emergency team. Client will be communicated as information are updated.

5. Compensation for Exceeding the Target Resolution Period for Priority 1 Issues: NO

6. Priority 2, High:
“High” is defined as any system status where a major feature intermittently fails to function, or a major business process is intermittently seriously disrupted. i. Target Response in 4 hours
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 562
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
ii. Target Resolution in 8 hours

7. Escalation Process for Priority 2 Issues: “Escalation Process” is defined as a specific sequence of documented, hierarchical actions that is expected to take place to reach problem resolution. For issues not resolved within the target resolution period, please describe your escalation process for Priority 2 issues. i. Escalation of Priority 2 Issues will be taken by C3's internal IT Manager and software Contractor's level 3 team. Client will be communicated as information are updated.

8. Compensation for Exceeding the Target Resolution Period for Priority 2 Issues: NO

9. Priority 3, Medium:
“Medium” is defined as any system status where a feature intermittently fails to function, or a business process is intermittently disrupted.
i. Target Response in 8 hours
ii. Target Resolution in 24 hours

10. Escalation Process for Priority 3 Issues: Escalation of Priority 3 Issues will be taken by C3's internal Level II Team and software Contractor's level 2 team. Client will be communicated as information are updated.

11. Priority 4: Low: resolution time period for support calls related to a minor usability, presentation or cosmetic problem that does not affect the ability to use the product. i. Target Response in 24 hours
ii. Target Resolution in 48 hours
XIII. HARDWARE CATALOG AND HARDWARE PRICING
A. Hardware Catalog and Hardware pricing on Attachment D, page 42.

B. All devices shall be new/unused, the most current model version, and newly manufactured as defined in the Contract.

C. Prices include all requirements, including all expenses for set-up, delivery, installation of device, a surge protector, a line conditioner (if recommended by the manufacturer), and a stand/pedestal as recommended by the manufacturer (if required).

D. Prices include a truck or van delivered price to the install location. Prices are F.O.B. to the delivery point, with Contractor assuming all responsibility in making necessary adjustments with freight companies or in replacing all devices damaged in transit to the satisfaction of the County.

E. All prices for Optional Equipment shall include all expenses for set-up, delivery, and installation of optional equipment.

XIV. SERVICE PRICING
A. Contractor agrees that the service contract cannot be assigned to another Service Company without the written permission of the County or canceled by Contractor except for non-payment of the service contract by the County. Contractor also agrees to submit all service contract invoices and billing in a timely manner. All service contract requirements shall apply if equipment is purchased or leased.

The service contract shall include network interface support, unlimited supplies of all toner, all developer, drums, all consumable parts, toner waste containers, and all other supply items excluding paper. The service contract shall include all parts and Preventive Maintenance (PM) parts as required by the equipment manufacturer to keep all equipment operating within manufacturer specifications. Contractor will be required to use Original Equipment Manufacturer (OEM) parts DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 563
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
and supplies when servicing the fleet of equipment. Replacement of PM parts shall occur according to the manufacturer's schedule. The service contract shall also include all travel time, mileage, and labor.

B. Service billing shall occur Quarterly in Arrears based on actual usage, with no minimum volume guaranteed. Rates are as listed below:

Segment: Year 1: Year 2: Year 3: Year 4: Year 5:

Copier/MFD - 35PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 45PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 55PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 65PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 75PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 85PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 95PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 35PPM
Color
$0.00297 B/W
$0.0347 Color
$0.00297 B/W
$0.0347 Color
$0.00318 B/W
$0.0371 Color
$0.00343 B/W
$0.04 Color
$0.00378 B/W
$0.044 Color
Copier/MFD - 45PPM
Color
$0.00297 B/W
$0.0347 Color
$0.00297 B/W
$0.0347 Color
$0.00318 B/W
$0.0371 Color
$0.00343 B/W
$0.04 Color
$0.00378 B/W
$0.044 Color
Copier/MFD - 55PPM
Color
$0.00297 B/W
$0.0347 Color
$0.00297 B/W
$0.0347 Color
$0.00318 B/W
$0.0371 Color
$0.00343 B/W
$0.04 Color
$0.00378 B/W
$0.044 Color
Copier/MFD - 65PPM
Color
$0.00297 B/W
$0.0347 Color
$0.00297 B/W
$0.0347 Color
$0.00318 B/W
$0.0371 Color
$0.00343 B/W
$0.04 Color
$0.00378 B/W
$0.044 Color
Copier/MFD - 75PPM
Color
$0.00297 B/W
$0.0297 Color
$0.00297B/W
$0.0297 Color
$0.00318 B/W
$0.0371 Color
$0.00343 B/W
$0.04 Color
$0.00378 B/W
$0.044 Color
Segment: Year 1: Year 2: Year 3: Year 4: Year 5:

Production Copier/MFD -
110PPM B/W
$0.00297 B/W $0.00297 B/W $0.00318B/W $0.00343 B/W $0.00378 B/W Production Copier/MFD -
120PPM B/W
$0.00297 B/W $0.00297 B/W $0.00318B/W $0.00343 B/W $0.00378 B/W Production Copier/MFD -
75PPM Color
$0.00297 B/W
$0.0297 Color
$0.00297 B/W
$0.0297 Color
$0.00318 B/W
$0.0318 Color
$0.00343 B/W
$0.0343 Color
$0.00378 B/W
$0.0378 Color
MFP - 30PPM B/W (Laser) $0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W MFP - 30PPM B/W (Laser)
Software Compatible
$0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W
MFP - 30PPM Color (Laser) $0.044 B/W
$0.24 Color
$0.044 B/W
$0.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W
$0.306 Color
MFP - 30PPM Color (Laser)
Software Compatible
$0.044 B/W
$.24 Color
$0.044 B/W
$.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W
$0.306 Color
MFP - 50PPM B/W (Laser) $0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W MFP - 50PPM B/W (Laser)
Software Compatible
$0.044 B/W
$0.24 Color
$0.044 B/W
$0.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W
$0.306 Color
MFP - 50PPM Color (Laser) $0.044 B/W
$0.24 Color
$0.044 B/W
$0.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W
$0.306 Color
MFP - 50PPM Color (Laser)
Software Compatible
$0.044 B/W
$0.24 Color
$0.044 B/W
$0.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W
$0.306 Color
Printer - 30PPM B/W
(Laser)
$0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W
Printer - 30PPM Color
(Laser)
$0.044 B/W
$0.24 Color
$0.044 B/W
$0.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W
$0.306 Color
Printer - 50PPM B/W
(Laser)
$0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W
Printer - 50PPM Color
(Laser)
$0.044 B/W
$0.24 Color
$0.044 B/W
$0.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W

0.306
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 564
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

ATTACHMENT B

PAYMENT AND COMPENSATION
I. COMPENSATION: This is a firm-fixed fee Contract between County and Contractor of Digital Multifunctional Copiers, Related Accessories and Services as set forth in Attachment A, Scope of Work.

Contractor agrees to accept the specified compensation as set forth in this Contract as full payment for performing all services and furnishing all staffing and materials required, for any reasonably unforeseen difficulties which may arise or be encountered in the execution of the services until acceptance, for risks connected with the services, and for performance by Contractor of all its duties and obligations hereunder. Contractor shall only be compensated as set forth herein for work performed in accordance with the Scope of Work. County shall have no obligation to pay any sum in excess of the fixed rates specified herein unless authorized by amendment in accordance with Articles C & P of County Contract Terms and Conditions.

II. PAYMENT TERMS: Payment will be net thirty (30) calendar days after receipt of an invoice in a format acceptable to County. Invoices will be verified and approved by County and subject to routine processing requirements. The responsibility for providing an acceptable invoice to County for payment rests with Contractor. Incomplete or incorrect invoices are not acceptable and will be returned to Contractor for correction.

Billing shall cover services and/or goods not previously invoiced. Contractor shall reimburse County for any monies paid to Contractor for goods or services not provided or when goods or services do not meet the contract requirements.

Payments made by County shall not preclude the right of County from thereafter disputing any items or services involved or billed under this contract and shall not be construed as acceptance of any part of the goods or services.

III. Price Increase/Decreases: No price increases will be permitted during the first period of Contract.

County requires documented proof of cost increases on Contracts prior to any price adjustment. A minimum of 30-days advance notice in writing is required to secure such adjustment. No retroactive price adjustments will be considered. All price decreases will automatically be extended to County of Orange. County may enforce, negotiate, or cancel escalating price Contracts or take any other action it deems appropriate, as it sees fit. The net dollar amount of profit will remain firm during the period of Contract. Adjustments increasing Contractor’s profit will not be allowed.

IV. Firm Discount and Pricing Structure: Contractor guarantees that prices quoted are equal to or less than prices quoted to any other local, State or Federal government entity for services of equal or lesser scope. Contractor agrees that no price increases shall be passed along to County during the term of this Contract not otherwise specified and provided for within this Contract.

V. Contractor’s Expense: Contractor will be responsible for all costs related to photo copying, telephone communications and fax communications while on County sites during the performance of work and services under this Contract.

VI. Payment Terms: Any purchase invoices are to be submitted following delivery and acceptance. Any lease invoices are to be submitted in advance, once per period as determined by option selected by County, for the fixed cost by item to the user agency/department to the ship-to address, unless otherwise directed in this Contract. Service invoices are to be submitted quarterly in arrears based on actual usage and aligned with the County’s fiscal year. Contractor shall reference Contract number on invoice.

Payment will be net 30 days after receipt of an invoice in a format acceptable to County of Orange and verified and approved by the agency/department and subject to routine processing requirements. The responsibility for providing an acceptable invoice rests with Contractor.

DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 565
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
Billing shall cover services and/or goods not previously invoiced. Contractor shall reimburse County of Orange for any monies paid to Contractor for goods or services not provided or when goods or services do not meet Contract requirements.

Payments made by County shall not preclude the right of County from thereafter disputing any items or services involved or billed under this Contract and shall not be construed as acceptance of any part of the goods or services.

VII. Taxpayer ID Number: Contractor shall include its taxpayer ID number on all invoices submitted to County for payment to ensure compliance with IRS requirements and to expedite payment processing.

VIII. Payment – Invoicing Instructions: Contractor will provide an invoice on Contractor’s letterhead for goods delivered and/or services rendered. In the case of goods, Contractor will leave an invoice with each delivery. Each invoice will have a number and will include the following information:
a. Contractor’s name and address
b. Contractor’s remittance address, if different from 1 above c. Contractor’s Taxpayer ID Number
d. Name of County Agency/Department
e. Delivery/service address
f. Contract TBD
g. Agency/Department’s Account Number
h. Date of invoice
i. Product/service description, quantity, and prices
j. Sales tax, if applicable
k. Freight/delivery charges, if applicable
l. Total
The responsibility for providing an acceptable invoice to County for payment rests with Contractor.

Incomplete or incorrect invoices are not acceptable and will be returned to Contractor for correction.

County’s Project Manager, or designee, is responsible for approval of invoices and subsequent submittal of invoices to the Auditor-Controller for processing of payment. *Please send invoices according to the instructions by each Department.

IX. Payment (Electronic Funds Transfer (EFT): County of Orange offers contractors the option of receiving payment directly to their bank account via an Electronic Fund Transfer (EFT) process in lieu of a check payment. Payment made via EFT will also receive an Electronic Remittance Advice with the payment details via e-mail. An e-mail address will need to be provided to The County of Orange via an EFT Authorization Form. To request a form, please contact the agency/department Procurement Buyer listed in Contract. Upon completion of the form, please mail, fax, or email to the address or phone listed on the form.

DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 566
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

ATTACHMENT C

STAFFING PLAN
I. KEY PERSONNEL
Respondents must identify all key staff members proposed to be assigned to the Contract if awarded to Respondent. Respondent shall provide the following information on each proposed staff member to be assigned to the Proposed Contract. Use additional sheets as needed.

Name Classification/
Designation
Year of
Experience
Years with
Company
Professional Licenses
or Credentials
Tony Sanchez CEO 30+ 11
Tricia Sanchez CFO 30+ 11
Davis Tran VP of
Operations
10 10
Dennis McCabe Service
Manager
30+ 6 Sharp and Canon
Certified Technician
Sandra Magazzu AR 30+ 7
Scott Sanchez Sales Manager 3 3
The substitution or addition of other key individuals in any given category or classification shall be allowed only with prior written approval of County Project Manager or designee.

II. SUBCONTRACTORS
Listed below are subcontractor(s) anticipated by Contractor to perform services as specified in Attachment A. Substitution or addition of Contractor’s subcontractors in any given project function shall be allowed only with prior written approval of County’s Project Manager.

Company Name & Address Contact Name and Telephone
Number Project Function
Not Applicable
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 567
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

ATTACHMENT D

HARDWARE CATALOG AND HARDWARE PRICING
I. Hardware Segments: B/W Copier/MFD: Copy/Print/Scan
A. Minimum Requirements for the B/W Copier/MFD Segments

1. Copier/MFD - 35 PPM B/W

2. Copier/MFD - 45 PPM B/W

3. Copier/MFD - 55 PPM B/W

4. Copier/MFD - 65 PPM B/W

5. Copier/MFD - 75 PPM B/W

6. Copier/MFD - 85 PPM B/W

7. Copier/MFD - 95 PPM B/W
All proposed devices must meet the following minimum requirements.

Device General
Printing DPI Must have minimum copy/print DPI of 600 x 600 dpi Accepted Paper
Types
• Avery Labels (from By-Pass Tray)
• Envelopes (from the By-Pass Tray)
• Cover Stock (from the By-Pass Tray) Minimum Weight: 110 lb. • Index Paper (from the By-Pass Tray) Minimum Weight: 90 lb. • Recycled Paper up to and including 100% Post-Consumer Waste (PCW) paper • Zoom range (25% to 400%)
Duplexing Min paper size: 8.5 x 11
Max paper size: 11 x 17
Network Printing
Controller Type Devices must have Embedded Print Controllers w/ NIC Card Driver(s) Current drivers for the proposed devices:

PCL Version: 5e or 6
Additional
Controller
Requirements on
device
Remote Administration: The Print Controller must allow IT the ability to access the device from the network and perform administrative functions remotely without additional software.

Secure / Private / Confidential Printing: This must include all hardware, i.e., hard drive and/or memory, and software required to be fully functional without additional software.

For devices with
finishing options
Print driver functionality must allow the user to select all finishing options as applicable based on the configuration of the device.

Scanning
Scanner
output/destination
• Scan to Email
• Scan to Network
• Scan to File Folder
• Scan to Cloud Drive
Scanner
output/file type:
• PDF
• JPEG
Scanner Minimum
Resolution:
• minimum Scan DPI of 600 x 600 dpi
AD and LDAP All devices must support all functions and applications of Active Directory’s central authentication and authorization services as implemented by IT through the use of LDAP directory services.

Document Feeder: Minimum RADF
Minimum paper size of 8.5 x 11
Maximum paper size of 11 x 17
Document feed capacity minimum of 50-sheets
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 568
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

1. Minimum Speed 35PPM: Copier/MFD - 35PPM B/W Segment
a. Required Equipment
Make/Model: Sharp BP-50M36
Purchase Price: $ 1,746.00
Device Speed: 36 PPM B/W
Scanner Speed: 80 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Bypass tray / 50 sheet(s) 100-sheet (or 20 envelope) bypass tray Sheets: 100 Adjustable up to 11 x 17 / 500 sheet(s) 550-sheet Paper Drawer Sheets: 550 Adjustable up to 11 x 17 / 500 sheet(s) 550-sheet Paper Drawer Sheets: 550 Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase Price
(Please print “Inc.” if included or
“NA” if not available)
PostScript level 3 Print Driver: #MX-PK13L $120
Scanner upgrade to Single Pass Duplex Scanning: #NA $NA Color Scanning: #Inc $Inc
Scans in a Searchable PDF file format: #Inc $Inc
Faxing (analog): #BP-FX11 $240
Additional Paper Tray (8.5 x 11):

Minimum of 1,000 Sheets
#BP-DE15
Sheets: 2100
$480
Work/Utility Table or Surface: #MX-UT10 $67.20
Convenience Stapler (please note if this is
included in above Work/Utility Table or Surface):
#3806V864 $163.80
Option 1: Inner: 1-Tray Stacker with Stapling:

Min: Tray 1: 500-sheets;
Min: stapling 50-sheets and 3 positions
#BP-FN11
Meets requirements?
Yes No
$446.40
Option 2: Inner: 1-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 500-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
#BP-FN11+BP-PN14B
Meets requirements?
Yes No
$624
Option 3: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 500-sheets;
Min: stapling 50-sheets and 3 positions
#BP-FN13
Meets requirements?
Yes No
$912
Option 4: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 500-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
#BP-FN15+MX-PN16B
Meets requirements?
Yes No
$1,320.00
Coin Op Unit that accepts change and bills Make/Model ACDI #EX2000-B + 7000EFS +
PCConnect
$1,737.00
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 569
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

2. Minimum Speed 45PPM: Copier/MFD - 45PPM B/W Segment
a. Required Equipment
Make/Model: Sharp BP-50M45
Purchase Price: $1,925.00
Device Speed: 45 PPM B/W
Scanner Speed: 80 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Bypass tray / 50 sheet(s)
100-sheet (or 20 envelope)
bypass tray Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s) 550-sheet Paper Drawer Sheets: 550 Adjustable up to 11 x 17 / 500 sheet(s) 550-sheet Paper Drawer Sheets: 550 LCT 8.5 x 11 / 1,000 sheet(s)
Stand/3 x 550-sheet Paper
Drawers Sheets: 1100
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
PostScript level 3 Print Driver: #MX-PK13L $120
Scanner upgrade to Single Pass Duplex Scanning: # NA $NA Color Scanning: #Inc $Inc
Scans in a Searchable PDF file format: #Inc $Inc
Faxing (analog): # BP-FX11 $240
Work/Utility Table or Surface: # MX-UT10 $67.20
Convenience Stapler (please note if this is
included in above Work/Utility Table or Surface):
# 3806V864 $163.80
Option 1: Inner: 1-Tray Stacker with Stapling:

Min: Tray 1: 500-sheets;
Min: stapling 50-sheets and 3 positions
# BP-FN11
Meets requirements?
Yes No
$446.40
Option 2: Inner: 1-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 500-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# BP-FN11+BP-PN14B
Meets requirements?
Yes No
$624.00
Option 3: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 500-sheets;
Min: stapling 50-sheets and 3 positions
# BP-FN13
Meets requirements?
Yes No
$912.00
Option 4: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 500-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# BP-FN15+MX-PN16B
Meets requirements?
Yes No
$1,320.00
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 570
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

3. Minimum Speed 55PPM: Copier/MFD - 55PPM B/W Segment
a. Required Equipment
Make/Model: Sharp BP-50C55
Purchase Price: $2,142.40
Device Speed: 55 PPM B/W
Scanner Speed: 80 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Bypass tray / 50 sheet(s)
100-sheet (or 20 envelope)
bypass tray Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s) 550-sheet Paper Drawer Sheets: 550 Adjustable up to 11 x 17 / 500 sheet(s) 550-sheet Paper Drawer Sheets: 550 LCT 8.5 x 11 / 2,000 sheet(s)
2,100-sheet Split Tandem
Paper Drawers Sheets: 2100
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
PostScript level 3 Print Driver: #MX-PK13L $120
Scanner upgrade to Single Pass Duplex Scanning: #NA $NA # Inc $Inc
Scans in a Searchable PDF file format: # Inc $Inc
Faxing (analog): # MX-FX11 $240
Work/Utility Table or Surface: # BP-UT10 $67.20
Convenience Stapler (please note if this is
included in above Work/Utility Table or Surface):
# 3806V864 $163.80
Option 1: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 1,000-sheets;
Min: stapling 50-sheets and 3 positions
# BP-FN13
Meets requirements?
Yes No
$912
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# BP-FN15+MX-PN16B
Meets requirements?
Yes No
$1,320.00
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 571
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

4. Minimum Speed 65PPM: Copier/MFD - 65PPM B/W Segment
a. Required Equipment
Make/Model: Sharp BP-50C65
Purchase Price: $ 2,667.40
Device Speed: 65 PPM B/W
Scanner Speed: 80 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Bypass tray / 100 sheet(s)
100-sheet (or 20 envelope)
bypass tray Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s) 550-sheet Paper Drawer Sheets: 550 Adjustable up to 11 x 17 / 500 sheet(s) 550-sheet Paper Drawer Sheets: 550 LCT 8.5 x 11 / 2,000 sheet(s)
2,100-sheet Split Tandem
Paper Drawers Sheets: 2100
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(please print “Inc.” if
included or “NA” if not
available)
PostScript level 3 Print Driver: # MX-PK13L $120
Scanner upgrade to Single Pass Duplex Scanning: # NA $NA Color Scanning: # Inc $Inc
Scans in a Searchable PDF file format: # Inc $Inc
Faxing (analog): # MX-FX11 $240
Additional Paper Tray (8.5 x 11):

Minimum of 2,000 Sheets
# BP-LC10
Sheets: 3000
$398.40
Work/Utility Table or Surface: # BP-UT10 $67.20
Convenience Stapler (please note if this is
included in above Work/Utility Table or Surface):
# 3806V864 $163.80
Option 1: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 1,000-sheets;
Min: stapling 50-sheets and 3 positions
# BP-FN13
Meets requirements?
Yes No
$912
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# BP-FN15 + MX-PN16B
Meets requirements?
Yes No
$1,320
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 572
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

5. Minimum Speed 75PPM: Copier/MFD - 75PPM B/W Segment
a. Required Equipment
Make/Model: Sharp BP-70M75
Purchase Price: $ 4,244.72
Device Speed: 75 PPM B/W
Scanner Speed: 140 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Bypass tray / 100 sheet(s)
100-sheet bypass tray
(letter/legal/ledger/statement) Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s)
500-sheet bypass tray
(letter/legal/ledger/statement)
Sheets: 500
Adjustable up to 11 x 17 / 500 sheet(s)
500-sheet bypass tray
(letter/legal/ledger/statement)
Sheets: 500
LCT 8.5 x 11 / 2,000 sheet(s)
Tray 1 - 1250 sheets (letter),
Tandem Tray 2 - 850 sheets (letter) Sheets: 2100
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
PostScript level 3 Print Driver: #Inc $Inc
Scanner upgrade to Single Pass Duplex Scanning: #Inc $Inc Color Scanning: #Inc $Inc
Scans in a Searchable PDF file format: #Inc $Inc
Faxing (analog): #BP-FX11 $240
Additional Paper Tray (8.5 x 11):

Minimum of 2,000 Sheets
# BP-LC11
Sheets: 3500
$398.40
Work/Utility Table or Surface: #NA $NA
Convenience Stapler (please note if this is
included in above Work/Utility Table or Surface):
#3806V864 $163.80
Option 1: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 1,000-sheets;
Min: stapling 50-sheets and 3 positions
# MX-FN34
Meets requirements?
Yes No
$1,083.84
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,00-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# MX-FN34+MX-PN16B
Meets requirements?
Yes No
$1,261.44
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 573
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

6. Minimum Speed 85PPM: Copier/MFD - 85PPM B/W Segment
a. Required Equipment
Make/Model: Sharp BP-70M90
Purchase Price: $ 5,900.72
Device Speed: 90 PPM B/W
Scanner Speed: 140 IPM
NEMA ID: NEMA 5-20
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Bypass tray / 100 sheet(s)
100-sheet bypass tray
(letter/legal/ledger/statement) Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s)
500-sheet bypass tray
(letter/legal/ledger/statement)
Sheets: 500
Adjustable up to 11 x 17 / 500 sheet(s)
500-sheet bypass tray
(letter/legal/ledger/statement)
Sheets: 500
LCT 8.5 x 11 / 2,000 sheet(s)
Tray 1 - 1250 sheets (letter),
Tandem Tray 2 - 850 sheets
(letter) Sheets: 2100
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
PostScript level 3 Print Driver: #Inc $Inc
Scanner upgrade to Single Pass Duplex Scanning: #Inc $Inc Color Scanning: #Inc $Inc
Scans in a Searchable PDF file format: #Inc $Inc
Additional Paper Tray (8.5 x 11):

Minimum of 2,000 Sheets
#BP-LC11
Sheets: 3500
$398.40
Work/Utility Table or Surface: #BP-UT10 $67.20
Convenience Stapler (please note if this is
included in above Work/Utility Table or Surface):
#3806V864 $163.80
Option 1: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 1,000-sheets;
Min: stapling 50-sheets and 3 positions
# MX-FN34
Meets requirements?
Yes No
$1,083.84
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# MX-FN34+PN16B
Meets requirements?
Yes No
$1,261.44
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 574
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

7. Minimum Speed 95PPM: Copier/MFD - 95PPM B/W Segment
a. Required Equipment
Make/Model: MX-M1056
Purchase Price: $ 9,508.56
Device Speed: 105 PPM B/W
Scanner Speed: 240 IPM
NEMA ID: NEMA 6-20
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Bypass tray / 100 sheet(s) 100-sheet multi-bypass tray Sheets: 100 Adjustable up to 11 x 17 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/1
2" x 18")
Sheets: 500
Adjustable up to 11 x 17 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/1
2" x 18")
Sheets: 500
LCT 8.5 x 11 / 2,000 sheet(s)
Tandem Tray 1 - 1200 sheets
(letter size), Tandem Tray 2 -
800 sheets (letter size) Sheets: 2000
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
PostScript level 3 Print Driver: #Inc $Inc
Scanner upgrade to Single Pass Duplex Scanning: #Inc $Inc Color Scanning: #Inc $Inc
Scans in a Searchable PDF file format: #Inc $Inc
Additional Paper Tray (8.5 x 11):

Minimum of 2,000 Sheets
#MX-LC12
Sheets: 3500
$456
Work/Utility Table or Surface: #NA $NA
Convenience Stapler (please note if this is
included in above Work/Utility Table or Surface):
#3806V864 $163.80
Option 1: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 1,000-sheets;
Min: stapling 50-sheets and 3 positions
# Inc
Meets requirements?
Yes No
$Inc
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# MX-PN13B
Meets requirements?
Yes No
$379.20
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 575
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
II. Hardware Segments: Color Copier/MFD: Copy/Print/Scan A. Minimum Requirements for the Color Copier/MFD Segments

1. Copier/MFD - 35PPM Color

2. Copier/MFD - 45PPM Color

3. Copier/MFD - 55PPM Color

4. Copier/MFD - 65PPM Color

5. Copier/MFD - 75PPM Color
All proposed devices must meet the following minimum requirements.

Device General
Printing DPI Must have minimum copy/print DPI of 600 x 600 dpi Accepted Paper
Types
• Avery Labels (from By-Pass Tray)
• Envelopes (from the By-Pass Tray)
• Cover Stock (from the By-Pass Tray) Minimum Weight: 110 lb. • Index Paper (from the By-Pass Tray) Minimum Weight: 90 lb. • Recycled Paper up to and including 100% Post-Consumer Waste (PCW) paper • Zoom range (25% to 400%)
Duplexing Min paper size: 8.5 x 11
Max paper size: 11 x 17
Network Printing
Controller Type Devices must have Embedded Print Controllers w/ NIC Card Driver(s) Current drivers for the proposed devices:

PCL Version: 5e or 6
PostScript Level 3 Print Driver
Additional
Controller
Requirements
Remote Administration: The Print Controller must allow IT the ability to access the device from the network and perform administrative functions remotely without additional software.

Secure / Private / Confidential Printing: This must include all hardware, i.e., hard drive and/or memory, and software required to be fully functional without additional software.

For devices with
finishing options
Print driver functionality must allow the user to select all finishing options as applicable based on the configuration of the device.

Scanning
Color Scanning
Scanner
output/destination
• Scan to Email
• Scan to Network
• Scan to File Folder
• Scan to Cloud Drive
Scanner
output/file type:
• PDF
• JPEG
Scanner
Resolution:
• minimum Scan DPI of 600 x 600 dpi
AD and LDAP All devices must support all functions and applications of Active Directory’s central authentication and authorization services as implemented by IT through the use of LDAP directory services.

Document Feeder: Minimum RADF
Minimum paper size of 8.5 x 11
Maximum paper size of 11 x 17
Document feed capacity minimum of 50-sheets
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 576
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

1. Minimum Speed 35PPM: Copier/MFD - 35PPM Color Segment a. Required Equipment
Make/Model: Sharp BP-50C36
Purchase Price: $ 2,279.60
Device Speed: 35 PPM B/W
Device Speed: 35 PPM Color
Scanner Speed: 80 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Bypass tray / 100 sheet(s)
100-sheet (or 20 envelope)
bypass tray
Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s)
paper drawer 550 sheets
(letter/legal/ledger/stmt. size)
Sheets: 550
Adjustable up to 11 x 17 / 500 sheet(s)
paper drawer 550 sheets
(letter/legal/ledger/stmt. size)
Sheets: 550
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Scanner upgrade to Single Pass Duplex Scanning: #NA $NA Scans in a Searchable PDF file format: #Inc $Inc
Faxing (analog): #BP-FX11 $240
Additional Paper Tray (8.5 x 11):

Minimum of 1,000 Sheets
#BP-DE15
Sheets: 2100
$480
Option 1: Inner: 1-Tray Stacker with Stapling:

Min: Tray 1: 250-sheets;
Min: stapling 50-sheets and 3 positions
#BP-FN11
Meets requirements?
Yes No
$446.40
Option 2: Inner: 1-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 500-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# BP-FN11+MX-PN14B
Meets requirements?
Yes No
$624
Option 3: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 250-sheets;
Min: stapling 50-sheets and 3 positions
# BP-FN13
Meets requirements?
Yes No
$720
Option 4: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# BP-FN15+MX-PN15B
Meets requirements?
Yes No
$1,128
Coin Op Unit that accepts change and bills Make/Model ACDI # EX2000-B + 7000EFS +
PCConnect
$1,737
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 577
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

2. Minimum Speed 45PPM: Copier/MFD - 45PPM Color Segment a. Required Equipment
Make/Model: Sharp BP-50C45
Purchase Price: $ 2,420.85
Device Speed: 45 PPM B/W
Device Speed: 45 PPM Color
Scanner Speed: 80 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Bypass tray / 100 sheet(s)
100-sheet (or 20 envelope)
bypass tray Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s)
paper drawer 550 sheets
(letter/legal/ledger/stmt. size)
Sheets: 550
Adjustable up to 11 x 17 / 500 sheet(s)
paper drawer 550 sheets
(letter/legal/ledger/stmt. size)
Sheets: 550
LCT 8.5 x 11 / 1,000 sheet(s)
(2) paper drawer 550 sheets
(letter/legal/ledger/stmt. size) Sheets: 1100
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Scanner upgrade to Single Pass Duplex Scanning: #NA $NA Scans in a Searchable PDF file format: #NA $NA
Faxing (analog): #BP-FX11 $240
Option 1: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 250-sheets;
Min: stapling 50-sheets and 3 positions
# BP-FN13
Meets requirements?
Yes No
$720
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# BP-FN15+MX-PN15B
Meets requirements?
Yes No
$1,128
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 578
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

3. Minimum Speed 55PPM: Copier/MFD - 55PPM Color Segment a. Required Equipment
Make/Model: Sharp BP-50C55
Purchase Price: $ 3,042.80
Device Speed: 55 PPM B/W
Device Speed: 55 PPM Color
Scanner Speed: 80 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Bypass tray / 100 sheet(s)
100-sheet (or 20 envelope)
bypass tray Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s)
Paper Drawer 550 sheets
(letter/legal/ledger/stmt)
Sheets: 550
Adjustable up to 11 x 17 / 500 sheet(s)
Paper Drawer 550 sheets
(letter/legal/ledger/stmt)
Sheets: 550
LCT 8.5 x 11 / 1,000 sheet(s)
(2) paper drawer 550 sheets
(letter/legal/ledger/stmt. size) Sheets: 2100
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Scanner upgrade to Single Pass Duplex Scanning: #NA $NA Scans in a Searchable PDF file format: #Inc $Inc
Faxing (analog): #BP-FX11 $240
Additional Paper Tray (8.5 x 11):

Minimum of 2,000 Sheets
# BP-LC10
Sheets: 3000
$398.40
Option 1: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 1000-sheets;
Min: stapling 50-sheets and 3 positions
# BP-FN13
Meets requirements?
Yes No
$720
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# BP-FN15+MX-PN15B
Meets requirements?
Yes No
$1,128
Option 3: External: 2-Tray Stacker with Stapling,
3-hole punch, and Booklet Maker:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# BP-FN16+MX-PN16B
Meets requirements?
Yes No
$1,982.40
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 579
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

4. Minimum Speed 65PPM: Copier/MFD - 65PPM Color Segment a. Required Equipment
Make/Model: Sharp BP-50C65
Purchase Price: $ 3,447.60
Device Speed: 65 PPM B/W
Device Speed: 65 PPM Color
Scanner Speed: 80 IPM
NEMA ID: NEMA 5-20
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Bypass tray / 100 sheet(s) 100-sheet (or 20 envelope)
bypass tray
Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s)
550 sheets
(letter/legal/ledger/stement/12"
x 18")
Sheets: 550
Adjustable up to 12 x 18 / 500 sheet(s)
550 sheets
(letter/legal/ledger/stement/12"
x 18")
Sheets: 550
LCT 8.5 x 11 / 1,000 sheet(s)
1100 sheets
(letter/legal/ledger/stement/12 "
x 18") Sheets: 1100
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Scanner upgrade to Single Pass Duplex Scanning: #Inc $Inc Scans in a Searchable PDF file format: #Inc $Inc
Faxing (analog): #BP-FX11 $240
Additional Paper Tray (8.5 x 11):

Minimum of 2,000 Sheets
# BP-LC10
Sheets: 3000
$398.40
Option 1: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 1000-sheets;
Min: stapling 50-sheets and 3 positions
# BP-FN13
Meets requirements?
Yes No
$720
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# BP-FN15+MX-PN15B
Meets requirements?
Yes No
$1,128
Option 3: External: 2-Tray Stacker with Stapling,
3-hole punch, and Booklet Maker:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# BP-FN16+MX-PN16B
Meets requirements?
Yes No
$1,982.40
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 580
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

5. Minimum Speed 75PPM: Copier/MFD - 75PPM Color Segment a. Required Equipment
Make/Model: Sharp MX-8081
Purchase Price: $7,011.40
Device Speed: 80 PPM B/W
Device Speed: 80 PPM Color
Scanner Speed: 240 IPM
NEMA ID: NEMA 6-20
Minimum, required sources/sheets: Paper Tray Description:

Paper Tray
Capacity:

Bypass tray / 100 sheet(s)
100 sheets
(letter/legal/ledger/statement/monarch
or COM10 envelopes/12" x 18")
Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/12" x 18")
Sheets: 500
Adjustable up to 12 x 18 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/12" x 18")
Sheets: 500
LCT 8.5 x 11 / 1,000 sheet(s)
Tandem Tray 1- 1200 sheets (letter
size), Tandem Tray 2 - 800 Sheets (letter
size) Sheets: 2000
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Scanner upgrade to Single Pass Duplex Scanning: #Inc $Inc Scans in a Searchable PDF file format: #Inc $Inc
Faxing (analog): #MX-FX15 $227.52
Additional Paper Tray (8.5 x 11):

Minimum of 2,000 Sheets
# MX-LC12
Sheets: 3500
$456
Option 1: External: 1-Tray Stacker with Stapling:

Min: Tray 1: 1000-sheets;
Min: stapling 50-sheets and 3 positions
#Inc
Meets requirements?
Yes No
$Inc
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# MX-PN16B
Meets requirements?
Yes No
$177.60
Option 3: External: 2-Tray Stacker with Stapling,
3-hole punch, and Booklet Maker:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# MX-FN35+MX-PN16B
Meets requirements?
Yes No
$988.80
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 581
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
III. Hardware Segments: B/W Production Copier/MFD: Copy/Print/Scan A. Minimum Requirements for the B/W Production Copier/MFD Segments

1. Production Copier/MFD - 110 PPM B/W

2. Production Copier/MFD - 120 PPM B/W
All proposed devices must meet the following minimum requirements.

Device General
Printing DPI Must have minimum copy/print DPI of 1200 x 600 dpi Accepted Paper
Types
• Paper Weight – 300 gsm, duplex
• Recycled Paper up to and including 100% Post-Consumer Waste (PCW) paper Duplexing Min paper size: 8.5 x 11
Max paper size: 12 x 18
Network Printing
For devices with
finishing options
Print driver functionality must allow the user to select all finishing options as applicable based on the configuration of the device.

Scanning
Color Scanning
Scanner
output/destination
• Scan to Email
• Scan to Network
• Scan to File Folder
• Scan to Cloud Drive
Scanner
output/file type:
• PDF
• JPEG
Scanner
Resolution:
• minimum Scan DPI of 1200 x 600 dpi
Document Feeder: Minimum RADF
Minimum paper size of 8.5 x 11
Maximum paper size of 11 x 17
Document feed capacity minimum of 200-sheets
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 582
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

1. Minimum Speed 110PPM: Production Copier/MFD - 110PPM B/W Segment a. Required Equipment
Make/Model: Sharp MX-M1206
Purchase Price: $12,275.40
Device Speed: 120 PPM B/W
Scanner Speed: 240 IPM
Name/Description of Standard Controller: Standard Copier Controller NEMA ID: NEMA 6-20
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Adjustable up to 12 x 18 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/1
2" x 18")
Sheets: 500
Adjustable up to 12 x 18 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/1
2" x 18")
Sheets: 500
LCT 8.5 x 11 – 12 x 18 / 1,000 sheet(s)
5000 sheet large capacity 2
drawer air feed tray Sheets: 2500
LCT 8.5 x 11 – 12 x 18 / 1,000 sheet(s)
5000 sheet large capacity 2
drawer air feed tray
Sheets: 2500
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase Price
(Please print “Inc.” if included or
“NA” if not available)
Enhanced Controller Option: (please provide the
net cost difference between this enhanced
controller and the basic or standard controller you
included in the required equipment).

MX-PE16+MX-PX16 $4,920
Scanner upgrade to Single Pass Duplex Scanning: #Inc $Inc Color Scanning: #Inc $Inc
Scans in a Searchable PDF file format: #Inc $Inc
Optional: By-Pass Tray 250-sheets
# MX-MF11
Sheets: 500
$456
High-Capacity Feeder (8.5 x 11):

Minimum of 3,000 Sheets
# MX-LC12
Sheets: 3500
$456
High-Capacity Feeder (12 x 18):

Minimum of 3,000 Sheets
# MX-LC13N
Sheets: 5000
$2,249.28
Option 1: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:
# MX-FN21+MX-PN13B
Meets requirements?
Yes No
$379.20
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 583
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
Min: 3-hole punch with 2-positions
Option 2: External: 2-Tray Stacker with Stapling,
3-hole punch, and saddle stitch Booklet Maker:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# MX-FN22+MX-PN13B
Meets requirements?
Yes No
$1,492.80
Interleaving #Inc $Inc
Post Sheet Insertion #MX-CF11 $1483.20
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 584
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

2. Minimum Speed 120PPM: Production Copier/MFD - 120PPM B/W Segment a. Required Equipment
Make/Model: Sharp MX-M1206
Purchase Price: $12,275.40
Device Speed: 120 PPM B/W
Scanner Speed: 240 IPM
Name/Description of Standard Controller: Standard Copier Controller NEMA ID: NEMA 6-20
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Adjustable up to 12 x 18 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/1
2" x 18")
Sheets: 500
Adjustable up to 12 x 18 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/1
2" x 18")
Sheets: 500
LCT 8.5 x 11 – 12 x 18 / 1,000 sheet(s)
5000 sheet large capacity 2
drawer air feed tray Sheets: 2500
LCT 8.5 x 11 – 12 x 18 / 1,000 sheet(s)
5000 sheet large capacity 2
drawer air feed tray
Sheets: 2500
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase Price
(Please print “Inc.” if
included or “NA” if not
available)
Enhanced Controller Option: (please provide the
net cost difference between this enhanced
controller and the basic or standard controller you
included in the required equipment).

MX-PE16+MX-PX16 $4920
Scanner upgrade to Single Pass Duplex Scanning: #Inc $Inc Color Scanning: #Inc $Inc
Scans in a Searchable PDF file format: #Inc $Inc
Optional: By-Pass Tray 250-sheets
# MX-MF11
Sheets: 500
$456
High-Capacity Feeder (8.5 x 11):

Minimum of 3,000 Sheets
# MX-LC12
Sheets: 5000
$456
High-Capacity Feeder (12 x 18):

Minimum of 3,000 Sheets
# MX-LC13N
Sheets: 5000
$2,249.28
Option 1: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# MX-FN21+MX-PN13B
Meets requirements?
Yes No
$379.20
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 585
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
Option 2: External: 2-Tray Stacker with Stapling,
3-hole punch, and saddle stitch Booklet Maker:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# MX-FN22+MX-PN13B
Meets requirements?
Yes No
$1,492.80
Interleaving #Inc $Inc
Post Sheet Insertion #MX-CF11 $1483.20
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 586
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
IV. Hardware Segments: Color Production Copier/MFD: Copy/Print/Scan A. Minimum Requirements for the Color Production Copier/MFD Segments

1. Production Copier/MFD - 75 PPM Color
All proposed devices must meet the following minimum requirements.

Device General
Printing DPI Must have minimum copy/print DPI of 1200 x 600 dpi Accepted Paper
Types
• Paper Weight – 300 gsm, duplex
• Recycled Paper up to and including 100% Post-Consumer Waste (PCW) paper • Registration: 0.5mm front-to-back; 0.25mm sheet-to-sheet. If not, describe the tolerances will you commit to for the contract period in the Information section. • Color calibration and balancing using Pantone Matching System is mandatory.

Vendor guarantees color matching and balancing using the hardware/software proposed for the length of the contract period. Management of color calibration and balancing is assumed to be the responsibility of the vendor. If otherwise, please describe in the Information section.

Duplexing Min paper size: 8.5 x 11
Max paper size: 12 x 18
Network Printing
For devices with
finishing options
Print driver functionality must allow the user to select all finishing options as applicable based on the configuration of the device.

Scanning
Color Scanning
Scanner
output/destination
• Scan to Email
• Scan to Network
• Scan to File Folder
• Scan to Cloud Drive
Scanner
output/file type:
• PDF
• JPEG
Scanner
Resolution:
• minimum Scan DPI of 1200 x 600 dpi
Document Feeder: Minimum RADF
Minimum paper size of 8.5 x 11
Maximum paper size of 11 x 17
Document feed capacity minimum of 200-sheets
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 587
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

1. Minimum Speed 75PPM: Production Copier/MFD - 75PPM Color Segment a. Required Equipment
Make/Model: Sharp MX-8081
Purchase Price: $ 7,889.45
Device Speed: 80 PPM B/W
Device Speed: 80 PPM Color
Scanner Speed: 240 IPM
Name/Description of Standard Controller: Standard Sharp Controller NEMA ID: NEMA 6-20
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Adjustable up to 12 x 18 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/1
2" x 18")
Sheets: 500
Adjustable up to 12 x 18 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/1
2" x 18")
Sheets: 500
LCT 8.5 x 11- 12 x 18 / 1,500 sheet(s)
Large Capacity 2 Drawer Air
Feed Tray (Letter, Legal,
Ledger, 12x18) Sheets: 5000
Additional Included Source (if applicable) Sheets:

Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase Price
(Please print “Inc.” if included or “NA”
if not available)
Enhanced Controller Option: (please provide the
net cost difference between this enhanced
controller and the basic or standard controller you
included in the required equipment).

MX-PE15+MX-PX15 $ 2,509.44
Scanner upgrade to Single Pass Duplex Scanning: #Inc $Inc Optional: By-Pass Tray 250-sheets # MX-MF11
Sheets: 500
$455.04
High-Capacity Feeder (8.5 x 11):

Minimum of 3,000 Sheets
# MX-MF12
Sheets: 3500
$456
High-Capacity Feeder (12 x 18):

Minimum of 3,000 Sheets
# MX-LC13N
Sheets: 5000
$2,560.32
Option 1: External: 2-Tray Stacker with Stapling
and 3-hole punch:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# MX-PN16B
Meets requirements?
Yes No
$177.60
Option 2: External: 2-Tray Stacker with Stapling,
3-hole punch, and saddle stitch Booklet Maker:

Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:

Min: 3-hole punch with 2-positions
# MX-FN35+MX-PN16B
Meets requirements?
Yes No
$988.80
Interleaving #Inc $Inc
Post Sheet Insertion #MX-CF11 $1,483.20
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 588
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
V. Hardware Segments: MFP (Multi-Function Printer) (Laser) A. Minimum Requirements for the MFP Laser Segments

1. MFP - 30PPM B/W (Laser)

2. MFP - 30PPM B/W (Laser) – Option: Compatible with Usage Tracking Software

3. MFP - 30PPM Color (Laser)

4. MFP - 30PPM Color (Laser) – Option: Compatible with Usage Tracking Software

5. MFP - 50PPM B/W (Laser)

6. MFP - 50PPM B/W (Laser) – Option: Compatible with Usage Tracking Software

7. MFP - 50PPM Color (Laser)

8. MFP - 50PPM Color (Laser) – Option: Compatible with Usage Tracking Software All proposed devices must meet the following minimum requirements.

Device General
Printing DPI Must have minimum copy/print DPI of 600 x 600 dpi Accepted
Paper Types
• Address Labels (from By-Pass Tray)
• Envelopes (from the By-Pass Tray)
• Recycled Paper up to and including 100% Post-Consumer Waste (PCW) paper Duplexing Min paper size: 8.5 x 11
Max paper size: 8.5 x 14
Network Printing
Driver(s) Current drivers for the proposed devices:

PCL Version: 5e or 6
PostScript Level 3 Print Driver
Additional
Controller
Requirements
Remote Administration: The Print Controller must allow IT the ability to access the device from the network and perform administrative functions remotely without additional software.

Scanning
Color Scanning
Scanner
output/destinat
ion
• Scan to Email
• Scan to Network
• Scan to File Folder
• Scan to Cloud Drive
Scanner
output/file
type:
• PDF
• JPEG
Scanner
Resolution:
• minimum Scan DPI of 600 x 600 dpi
AD and LDAP All devices must support all functions and applications of Active Directory’s central authentication and authorization services as implemented by IT through the use of LDAP directory services.

Document
Feeder: Minimum RADF
Minimum paper size of 8.5 x 11
Maximum paper size of 8.5 x 14
Document feed capacity minimum of 50-sheets
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 589
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

1. Minimum Speed 30PPM: MFP – 30PPM B/W (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-B427W
Purchase Price: $ 472.50
Device Speed: 42 PPM B/W
Scanner Speed: 96 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 250 sheet(s) Paper drawer 250 sheets Sheets: 250 Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Additional Paper Tray (8.5 x 11):

Minimum of 250 Sheets
# MX-CS26
Sheets: 550
$117
Additional Dedicated Envelope Tray
#Inc
Sheets: 100
$Inc
Faxing (Analog) #Inc $Inc
Stand #35S8502 $320
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 590
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

2. Minimum Speed 30PPM: Software Compatible MFP – 30PPM B/W (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-B427W
Purchase Price: $ 472.50
Device Speed: 42 PPM B/W
Scanner Speed: 96 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 250 sheet(s) Paper drawer 250 sheets Sheets: 250 Additional Included Source (if applicable) Sheets:

Must have a touch screen interface. Yes No
Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Additional Paper Tray (8.5 x 11):

Minimum of 250 Sheets
# MX-CS26
Sheets: 550
$117
Additional Dedicated Envelope Tray
#Inc
Sheets: 100
$Inc
Faxing (Analog) #Inc $Inc
Stand #35S8502 $320
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 591
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

3. Minimum Speed 30PPM: MFP - 30PPM Color (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-C407F
Purchase Price: $ 1,286.40
Device Speed: 40 PPM B/W
Device Speed: 40 PPM Color
Scanner Speed: 60 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 250 sheet(s) 550-sheet paper drawer Sheets: 550 Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Additional Paper Tray (8.5 x 11):

Minimum of 250 Sheets
# MX-CS17
Sheets: 550
$214.50
Additional Dedicated Envelope Tray
#Inc
Sheets: 100
$Inc
Faxing (Analog) #Inc $Inc
Stand #40C2300 $320
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 592
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

4. Minimum Speed 30PPM: Software Compatible MFP - 30PPM Color (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-C407F
Purchase Price: $ 1,286.40
Device Speed: 40 PPM B/W
Device Speed: 40 PPM Color
Scanner Speed: 60 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 250 sheet(s) 550-sheet paper drawer Sheets: 550 Additional Included Source (if applicable) Sheets:

Must have a touch screen interface. Yes No
Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Additional Paper Tray (8.5 x 11):

Minimum of 250 Sheets
# MX-CS17
Sheets: 550
$214.50
Additional Dedicated Envelope Tray
#Inc
Sheets: 100
$Inc
Faxing (Analog) #Inc $Inc
Stand #40C2300 $320
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 593
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

5. Minimum Speed 50PPM: MFP - 50PPM B/W (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-B557F
Purchase Price: $ 2,376
Device Speed: 55 PPM B/W
Scanner Speed: 150 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 500 sheet(s) 550-sheet paper drawer Sheets: 550 Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Additional Paper Tray (8.5 x 11):

Minimum of 500 Sheets
#MX-CS22
Sheets: 550
$195
Additional Dedicated Envelope Tray
#Inc
Sheets: 100
$Inc
Faxing (Analog) #Inc $Inc
Stand #50G0855 $400
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 594
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

6. Minimum Speed 50PPM: Software Compatible MFP - 50PPM B/W (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-B557F
Purchase Price: $ 2,376
Device Speed: 55 PPM B/W
Scanner Speed: 150 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 500 sheet(s) 550-sheet paper drawer Sheets: 550 Additional Included Source (if applicable) Sheets:

Must have a touch screen interface. Yes No
Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Additional Paper Tray (8.5 x 11):

Minimum of 500 Sheets
#MX-CS22
Sheets: 550
$195
Additional Dedicated Envelope Tray
#Inc
Sheets: 100
$Inc
Faxing (Analog) #Inc $Inc
Stand #50G0855 $400
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 595
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

7. Minimum Speed 50PPM: MFP - 50PPM Color (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-C507F
Purchase Price: $ 2,210
Device Speed: 50 PPM B/W
Device Speed: 50 PPM Color
Scanner Speed: 60 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 500 sheet(s) 550-sheet paper drawer Sheets: 550 Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Additional Paper Tray (8.5 x 11):

Minimum of 500 Sheets
#MX-CS17
Sheets: 550
$214.50
Additional Dedicated Envelope Tray
#Inc
Sheets: 100
$Inc
Faxing (Analog) #Inc $Inc
Stand #40C2300 $320
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 596
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

8. Minimum Speed 50PPM: Software Compatible MFP - 50PPM Color (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-C507F
Purchase Price: $ 2,210
Device Speed: 50 PPM B/W
Device Speed: 50 PPM Color
Scanner Speed: 60 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 500 sheet(s) 550-sheet paper drawer Sheets: 550 Additional Included Source (if applicable) Sheets:

Must have a touch screen interface. Yes No
Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Additional Paper Tray (8.5 x 11):

Minimum of 500 Sheets
#MX-CS17
Sheets: 550
$214.50
Additional Dedicated Envelope Tray
#Inc
Sheets: 100
$Inc
Faxing (Analog) #Inc $Inc
Stand #40C2300 $320
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 597
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
VI. Hardware Segments: Laser Printer
A. Minimum Requirements for the Laser Printer Segments

1. Printer - 30PPM B/W (Laser)

2. Printer - 30PPM Color (Laser)

3. Printer - 50PPM B/W (Laser)

4. Printer - 50PPM Color (Laser)
All proposed devices must meet the following minimum requirements.

Device General
Printing DPI Must have minimum copy/print DPI of 600 x 600 dpi Accepted
Paper Types
• Address Labels (from By-Pass Tray)
• Envelopes (from the By-Pass Tray)
• Recycled Paper up to and including 100% Post-Consumer Waste (PCW) paper Duplexing Min paper size: 8.5 x 11
Max paper size: 8.5 x 14
Network Printing
Driver(s) Current drivers for the proposed devices:

PCL Version: 5e or 6
PostScript Level 3 Print Driver
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 598
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

1. Minimum Speed 30PPM: Printer - 30PPM B/W (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-B427PW
Purchase Price: $ 225.60
Device Speed: 42 PPM B/W
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s)
TI Sheets: 100
Adjustable up to 8.5 x 14 / 250 sheet(s) 550-sheet tray Sheets: 550 Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Additional Paper Tray (8.5 x 11):

Minimum of 250 Sheets
#MX-CS26
Sheets: 550
$117
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 599
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

2. Minimum Speed 30PPM: Printer - 30PPM Color (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-C407F
Purchase Price: $ 1,286.40
Device Speed: 40 PPM B/W
Device Speed: 40 PPM Color
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s) 100-Sheet Bypass Tray Sheets: 100 Adjustable up to 8.5 x 14 / 250 sheet(s) 550-Sheet Paper Drawer Sheets: 550 Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Additional Paper Tray (8.5 x 11):

Minimum of 250 Sheets
#MX-CS17
Sheets: 550
$214.50
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 600
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

3. Minimum Speed 50PPM: Printer - 50PPM B/W (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-B557P
Purchase Price: $ 748.80
Device Speed: 55 PPM B/W
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 500 sheet(s) 550-sheet tray Sheets: 550 Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Additional Paper Tray (8.5 x 11):

Minimum of 500 Sheets
#MX-CS23
Sheets: 550
$199.88
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 601
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

4. Minimum Speed 50PPM: Printer - 50PPM Color (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-C607P
Purchase Price: $ 1,137.60
Device Speed: 60 PPM B/W
Device Speed: 60 PPM Color
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:

Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 500 sheet(s) 550-sheet tray Sheets: 550 Additional Included Source (if applicable) Sheets:

Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Additional Paper Tray (8.5 x 11):

Minimum of 500 Sheets
#MX-CS16
Sheets: 550
$214.50
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 602
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

ATTACHMENT E

BUSINESS ASSOCIATE TERMS AND CONDITIONS
A. GENERAL PROVISIONS AND RECITALS

1. The parties agree that the terms used, but not otherwise defined below, shall have the same meaning as those terms in the Health Insurance Portability and Accountability Act of 1996 (HIPAA) as it may exist now or be hereafter amended.

2. It is agreed by both parties that Contractor is a Business Associate of County for the purposes of this Agreement.

3. It is understood by both parties that the HIPAA Security and Privacy Rules apply to the Contractor in the same manner as they apply to the covered entity (County). Contractor shall therefore at all times be in compliance with the applicable provisions of both the Privacy and the Security Rules as are described in Sections B.4 and B.5. below, and is responsible for complying with the issued regulations for said rules, as they currently exist or are hereafter amended, for purposes of safeguarding any Protected Health Information (PHI) used or generated by Contractor consistent with the terms of this agreement.

4. It is understood by both parties that the Privacy Rule does not pre-empt any state statutes, rules or regulations that impose more stringent requirements with respect to confidentiality of PHI.

5. County wishes to disclose certain information to Contractor pursuant to the terms of this Agreement, some of which may constitute PHI as defined in Section B.6. below.

6. County and Contractor intend to protect the privacy and provide for the security of PHI disclosed to the Contractor pursuant to this Agreement, in compliance with HIPAA and the regulations promulgated thereunder by the U.S. Department of Health and Human Services as they may now exist or be hereafter amended.

B. DEFINITIONS

1. “Breach” means the acquisition, access, use, or disclosure of Protected Health Information in a manner not permitted under the HIPAA Privacy Rule which compromises the security or privacy of the Protected Health Information.
a) For purposes of this definition, compromises the security or privacy of the Protected Health Information means poses a significant risk of financial, reputational, or other harm to the Individual.
b) A use or disclosure of Protected Health Information that does not include the identifiers listed at §164.514 (e) (2), date of birth, and zip code does not compromise the security or privacy of protected health information
c) Breach excludes:
i. Any unintentional acquisition, access, or use of Protected Health Information by a workforce member or person acting under the authority of a covered entity or a business associate, if such acquisition, access, or use was made in good faith and within the scope of authority and does not result in further use or disclosure in a manner not permitted DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 603
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
under the Privacy Rule.
ii. Any inadvertent disclosure by a person who is authorized to access Protected Health Information at a covered entity or business associate to another person authorized to access Protected Health Information at the same covered entity or business associate, or organized health care arrangement in which the covered entity participates, and the information received as a result of such disclosure is not further used or disclosed in a manner not permitted under the Privacy Rule.
iii. A disclosure of Protected Health Information where a covered entity or business associate has a good faith belief that an unauthorized person to whom the disclosure was made would not reasonably have been able to retain such information.

2. “Designated Record Set” shall have the meaning given to such term under the Privacy Rule, including, but not limited to, 45 CFR Section 164.501.

3. “Individual” shall have the meaning given to such term under the Privacy Rule, including, but not limited to, 45 CFR Section 160.103 and shall include a person who qualifies as a personal representative in accordance with 45 CFR Section 164.502(g).

4. “Privacy Rule” shall mean the Standards for Privacy of Individually Identifiable Health Information at 45 CFR Part 160 and Part 164, Subparts A and E.

5. “Security Rule” shall mean the Security Standards for the Protection of Electronic Protected Health Information at 45 CFR Part 160, Part 162, and Part 164, Subparts A and C.”

6. “Protected Health Information” or “PHI” shall have the meaning given to such term under the Privacy Rule, including, but not limited to, 45 CFR Section 160.103, as applied to the information created or received by Business Associate from or on behalf of Covered Entity.

7. “Required by Law” shall have the meaning given to such term under the Privacy Rule, including, but not limited to, 45 CFR Section 164.103.

8. “Secretary” shall mean the Secretary of the Department of Health and Human Services or his or her designee.

9. “Unsecured Protected Health Information” means Protected Health Information that is not rendered unusable, unreadable, or indecipherable to unauthorized individuals through the use of a technology or methodology specified by the Secretary of Health and Human Services in the guidance issued on the HHS Web site.

C. OBLIGATIONS AND ACTIVITIES OF CONTRACTOR AS BUSINESS ASSOCIATE:

1. Contractor agrees not to use or disclose PHI other than as permitted or required by this Agreement or as required by law.

2. Contractor agrees to use appropriate safeguards to prevent use or disclosure of PHI other than as provided for by this Agreement.

3. Contractor agrees to mitigate, to the extent practicable, any harmful effect that is known to Contractor of a use or disclosure of PHI by Contractor in violation of the requirements of this Agreement.

DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 604
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

4. Contractor agrees to report to County within five (5) business days any use or disclosure of PHI not provided for by this Agreement of which Contractor becomes aware.

5. Contractor agrees to ensure that any agent, including a subcontractor, to whom it provides PHI received from County, or created or received by Contractor on behalf of County, agrees to the same restrictions and conditions that apply through this Agreement to Contractor with respect to such information.

6. Contractor agrees to provide access, within fifteen (15) calendar days of receipt of a written request by County, to PHI in a Designated Record Set, to County or, as directed by County, to an Individual in order to meet the requirements under 45 CFR Section 164.524.

7. Contractor agrees to make any amendment(s) to PHI in a Designated Record Set that County directs or agrees to pursuant to 45 CFR Section 164.526 at the request of County or an Individual, within thirty (30) calendar days of receipt of said request by County. Contractor agrees to notify County in writing no later than ten (10) calendar days after said amendment is completed.

8. Contractor agrees to make internal practices, books, and records, including policies and procedures and PHI, relating to the use and disclosure of PHI received from, or created or received by Contractor on behalf of County, available to County and the Secretary, in a time and manner as determined by County, or as designated by the Secretary, for purposes of the Secretary determining County’s compliance with the Privacy Rule.

9. Contractor agrees to document any disclosures of PHI and to make information related to such disclosures available as would be required for County to respond to a request by an Individual for an accounting of disclosures of PHI in accordance with 45 CFR Section 164.528.

10. Contractor agrees to provide County or an Individual, as directed by County, in a time and manner to be determined by County, that information collected in accordance with this Agreement, in order to permit County to respond to a request by an Individual for an accounting of disclosures of PHI in accordance with 45 CFR Section 164.528.

11. Contractor shall work with County upon notification by Contractor to County of a Breach to properly determine if any Breach exclusions exist as defined in Section B.1.c. above.

D. SECURITY RULE

1. Security. Contractor shall establish and maintain appropriate administrative, physical and technical safeguards that reasonably and appropriately protect the confidentiality, integrity and availability of electronic PHI. Contractor shall follow generally accepted system security principles and the requirements of the final HIPAA rule pertaining to the security of PHI.

2. Agents and Subcontractors. Contractor shall ensure that any agent, including a subcontractor, to whom it provides electronic PHI, agrees to implement reasonable and appropriate safeguards to protect the PHI.

3. Security Incidents. Contractor shall report any “security incident” of which it becomes aware to County. For purposes of this agreement, a security incident means the attempted or successful unauthorized access, use, disclosure, modification, or destruction of information or interference DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 605
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
with system operations. This does not include trivial incidents that occur on a daily basis, such as scans, “pings”, or unsuccessful attempts to penetrate computer networks or servers maintained by Contractor.

E. BREACH DISCOVERY AND NOTIFICATION

1. Following the discovery of a Breach of Unsecured Protected Health Information, Contractor shall notify County of such Breach, however both parties agree to a delay in the notification if so advised by a law enforcement official, pursuant to 45 CFR 164.412.

2. A Breach shall be treated as discovered by Contractor as of the first day on which the Breach is known to the Contractor, or by exercising reasonable diligence, would have been known to Contractor.

3. Contractor shall be deemed to have knowledge of a Breach if the Breach is known, or by exercising reasonable diligence would have known, to any person who is an employee, officer, or other agent of the Contractor, as determined by federal common law of agency.

4. Contractor shall provide the notification of the Breach without unreasonable delay, and in no case later than five (5) business days after a Breach.

5. Contractor’s notification may be oral, but shall be followed by written notification within 24 hours of the oral notification. Thereafter, Contractor shall provide written notification containing the contents stated below, within five (5) business days. Contractor shall be required to provide any other information relevant to the Breach in writing, as soon as discovered, or as soon as the information is available.

6. Contractor’s notification shall include, to the extent possible:
a) The identification of each Individual whose unsecured protected health information has been, or is reasonably believed by Contractor to have been, accessed, acquired, used, or disclosed during the Breach,
b) Any other information that County is required to include in the notification to Individual it must provide pursuant to 45 CFR §164.404 (c), at the time Contractor is required to notify County, or promptly thereafter as this information becomes available, even after the regulatory sixty (60) day period set forth in 45 CFR § 164.410 (b) has elapsed, including:
i. A brief description of what happened, including the date of the Breach and the date of the discovery of the Breach, if known;
ii. A description of the types of Unsecured Protected Health Information that were involved in the Breach (such as whether full name, social security number, date of birth, home address, account number, diagnosis, disability code, or other types of information were involved);
iii. Any steps Individuals should take to protect themselves from potential harm resulting from the Breach;
iv. A brief description of what Contractor is doing to investigate the Breach, to mitigate harm to Individuals, and to protect against any future Breaches; and DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 606
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
v. Contact procedures for Individuals to ask questions or learn additional information, which shall include a toll-free telephone number, an e-mail address, Web site, or postal address.

7. County may require Contractor to provide notice to the Individual as required in 45 CFR § 164.404 if it is reasonable to do so under the circumstances, at the sole discretion of the County.

8. In the event that Contractor is responsible for, or suffers a Breach of Unsecured Protected Health Information, in violation of the Privacy Rule, Contractor shall have the burden of demonstrating that Contractor made all notifications to County as required by the Breach Notification regulations, or in the alternative, that the use or disclosure did not constitute a Breach as defined in 45 CFR § 164.402.

9. Contractor shall maintain documentation of all required notifications required pursuant to this Agreement in the event of an impermissible use or disclosure of Unsecured Protected Health Information, or its risk assessment of the application of an exception to demonstrate that the notification was not required.

10. Contractor shall provide to County all specific and pertinent information about the Breach to permit County to meet its notification obligations under the HITECH Act, as soon as practicable, but in no event later than fifteen (15) calendar days after reporting the initial Breach to the County.

11. Contractor shall continue to provide all additional pertinent information about the Breach to County as it may become available, in reporting increments of fifteen (15) calendar days after the last report to County. Contractor shall also respond in good faith to any reasonable requests for further information, or follow-up information after report to County, when such request is made by County.

12. Contractor shall bear all expense or other costs associated with the Breach, and shall reimburse County for all expenses County incurs in addressing the Breach and consequences thereof, including costs of investigation, notification, remediation, documentation or other costs associated with addressing the Breach.

F. PERMITTED USES AND DISCLOSURES BY CONTRACTOR

1. Except as otherwise limited in this Agreement, Contractor may use or disclose PHI to perform functions, activities, or services for, or on behalf of, County as specified in this Agreement, provided that such use or disclosure would not violate the Privacy Rule if done by County or the minimum necessary policies and procedures of County.

G. OBLIGATIONS OF COUNTY

1. County shall notify Contractor of any limitation(s) in County’s notice of privacy practices in accordance with 45 CFR Section 164.520, to the extent that such limitation may affect Contractor’ use or disclosure of PHI.

2. County shall notify Contractor of any changes in, or revocation of, permission by an Individual to use or disclose PHI, to the extent that such changes may affect Contractor’s use or disclosure DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 607
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101
of PHI.

3. County shall notify Contractor of any restriction to the use or disclosure of PHI that County has agreed to in accordance with 45 CFR Section 164.522, to the extent that such restriction may affect Contractor’s use or disclosure of PHI.

4. County shall not request Contractor to use or disclose PHI in any manner that would not be permissible under the Privacy Rule if done by County.

H. BUSINESS ASSOCIATE TERMINATION

1. Notwithstanding the Termination provisions set forth in this Agreement, the Agreement shall only terminate when all of the PHI provided by County to Contractor, or created or received by Contractor on behalf of County, is destroyed or returned to County, or if infeasible to return or destroy PHI, protections are extended to such information, in accordance with the termination provisions of this Section.

2. In addition to the rights and remedies provided in the Termination paragraph of this Agreement, upon County’s knowledge of a material breach by Contractor of the requirements of this Paragraph, County shall either:
a) Provide an opportunity for Contractor to cure the material breach or end the violation and terminate this Agreement if Contractor does not cure the material breach or end the violation within thirty (30) business days; or
b) Immediately terminate this Agreement if Contractor has breached a material term of this Agreement and cure is not possible; or if neither termination nor cure is feasible, County shall report the violation to the Secretary of the Department of Health and Human Services.

3. Upon termination of this Agreement, all PHI provided by County to Contractor, or created or received by Contractor on behalf of County, shall either be destroyed or returned to County as provided in the Termination paragraph of this Agreement, and in conformity with the Privacy Rule.
a) This provision shall apply to PHI that is in the possession of subcontractors or agents of Contractor.
b) Contractor shall retain no copies of the PHI.
c) In the event that Contractor determines that returning or destroying the PHI is infeasible, Contractor shall provide to County notification of the conditions that make return or destruction infeasible. Upon determination by County that return or destruction of PHI is infeasible, Contractor shall extend the protections of this Agreement to such PHI and limit further uses and disclosures of such PHI to those purposes that make the return or destruction infeasible, for so long as Contractor maintains such PHI.

DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 608
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

ATTACHMENT F

CERTIFICATION FOR DATA REMOVAL
Contractor certifies that:

1. Contractor has permanently removed all stored data from the hard drives and Cache memory from copier prior to:
a. Transfer or sale of returned Copier from County,
b. Trade-in on replacement equipment,
c. Scrapping,
d. Donation, and/or
e. Destruction

2. The procedures associated with permanently removing all stored data from the hard drives and Cache memory that resides within Copiers is in compliance with NIST Special Publication 800- 88 Revision 1 and Department of Defense (DoD) 5220.22 – Guidelines for Media Sanitization.

Copier Model Number: ___________________________________________________ Copier Serial Number: ____________________________________________________ Name (please print): _____________________________________________________ Signature: _________________________________Date: _____________________ Department: _______________________________ Phone No: ___________________ DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 609
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

ATTACHMENT G

MIGRATION/TRANSITION PLAN

1. Migration/Transition Plan
It is the user department’s responsibility to coordinate and develop a detailed work plan with the existing and new Contractors. The plan will outline activities and technical components of a smooth transition/move with the least amount of equipment down time including but not limited to the following:

1.1. County Responsibilities:

1.1.1. User department shall provide thirty (30) days’ notice to existing Contractor of its intent to terminate existing contract to switch to a new Contractor.

1.1.2. User department shall inform new Contractor of its intent to use their equipment and services.

1.1.3. User department shall coordinate with existing Contractor for hard drive removal (if applicable) or to erase any remaining data saved in the copier to be removed.

1.1.4. User department shall coordinate with new Contractor and develop a schedule for new copier drop off and set up.

1.1.5. User department shall provide any operational considerations, coordinate with new Contractor to define processes needed for the set up and installation of new copiers.

1.1.6. User department shall coordinate network connectivity efforts with County IT staff for the set-up and installation of copiers.

1.1.7. User department shall coordinate with New Contractor on new copier/equipment demo and training.

1.1.8. County shall coordinate and provide any other transition services as necessary.

1.2. Contractor Responsibilities (Existing and/or New Contractor):

1.2.1. Existing Contractor shall work with user department in the removal of existing copiers, copier hard drive (if applicable) and/or erase any existing data inside the copier upon receipt of notice of intent to terminate contract.

1.2.2. New Contractor shall work with appropriate IT, Procurement and/or department personnel to assess user department needs and coordinate a migration/transition schedule (as applicable).

1.2.3. New Contractor shall deliver, install and ensure equipment is according to user department specifications.

1.2.4. New Contractor shall provide equipment training (copier features/functionalities; meter reading, etc.) based on building sites and department requests.

1.2.5. Existing and/or New Contractor shall coordinate and provide any other transition services as necessary.

1.2.6. Contractor shall advise County of any and all specialized installation and environmental County site requirements, prior to order acceptance, delivery and installation of copier equipment as necessary.

DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 610
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services

File No.: 2337101

ATTACHMENT H

EQUIPMENT LEASE AGREEMENT
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 611
Agenda Item
Orange City Council
Item #: 10.2. 12/9/2025 File #: 25-0653
TO: Honorable Mayor and Members of the City Council
FROM: Jarad Hildenbrand, City Manager

1. SUBJECT
Adopt Resolution No. 11647 or Resolution No. 11648 regarding the City’s Safe and Sane Fireworks Program.

2. SUMMARY
On February 11, 2025, the Orange City Council adopted Resolution No. 11597 establishing the fees, rules, regulations, and lottery process for the City’s Safe and Sane Fireworks program. On November 12, 2025, the City Council considered potential changes to Resolution No. 11597. Staff are presenting two resolutions for the City Council’s consideration.

3. RECOMMENDED ACTION
Adopt Resolution No. 11647 A Resolution of the City Council of the City of Orange, California, rescinding and replacing Resolution No. 11597 regarding the application and lottery process to sell “Safe and Sane” fireworks pursuant to Orange Municipal Code Chapter 8.13.

OR
Adopt Resolution No. 11648 A Resolution of the City Council of the City of Orange, California, rescinding and replacing Resolution No. 11597 regarding the application and lottery process to sell “Safe and Sane” fireworks pursuant to Orange Municipal Code Chapter 8.13.

4. FISCAL IMPACT
None.

5. STRATEGIC PLAN GOALS
Goal 1: Maintain Strong Emergency and Safety Services.

Goal 2: Enhance Public Communication Strategy and Quality of Life.

6. DISCUSSION AND BACKGROUND
On February 11, 2025, the Orange City Council adopted Resolution No. 11597, adopting the following Safe and Sane Fireworks program processes:
· The fee calculation process pursuant to California Health and Safety Code Section 12635.5. · The application and lottery process to receive a Safe and Sane Fireworks permit. · The maximum number of permits that may be issued each year. · The local high schools that automatically receive a permit.

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· The rules regarding affiliated organizations; and
· Insurance and indemnity requirements.

On November 12, 2025, the City Council considered possible modifications to Resolution No. 11597, including
· Reducing the maximum number of permits to eight.
· Moving the application process back to January with the lottery and selection process occurring in February or March.
· Removing the “affiliated organization” prohibition for groups applying to enter the Safe and Sane Fireworks permit lottery.
· Extending the permit timeframe to two years; and/or
· Prohibiting Qualified Organizations from participating in the immediate lottery process after having secured a Safe and Sane Fireworks permit.

After discussing the five options, the City Council directed staff to:
· Keep the maximum number of permits at 12.
· Move the application process back to January with the lottery occurring in February or March. · Draft sample language for 1) extending the permit duration to two years; and 2) prohibiting qualified organizations from participating in the immediate lottery process after having secured a Safe and Sane Fireworks permit; and
· Keep the “affiliated organization” language.

Attached are two resolutions. Resolution No. 11647 only moves the application period from March to January. Resolution No. 11648 includes a change to the application timeframe as well as language regarding the permit duration and removal from the lottery after having received a permit.

Staff recommends the City Council adopt Resolution No. 11647 or Resolution No. 11648.

7. ATTACHMENTS
· Resolution No. 11647
· Resolution No. 11647 - Redline
· Resolution No. 11648
· Resolution No. 11648 - Redline
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Agenda Item
Orange City Council
Item #: 10.2. 12/9/2025 File #: 25-0653
TO: Honorable Mayor and Members of the City Council
FROM: Jarad Hildenbrand, City Manager

1. SUBJECT
Adopt Resolution No. 11647 or Resolution No. 11648 regarding the City’s Safe and Sane Fireworks Program.

2. SUMMARY
On February 11, 2025, the Orange City Council adopted Resolution No. 11597 establishing the fees, rules, regulations, and lottery process for the City’s Safe and Sane Fireworks program. On November 12, 2025, the City Council considered potential changes to Resolution No. 11597. Staff are presenting two resolutions for the City Council’s consideration.

3. RECOMMENDED ACTION
Adopt Resolution No. 11647 A Resolution of the City Council of the City of Orange, California, rescinding and replacing Resolution No. 11597 regarding the application and lottery process to sell “Safe and Sane” fireworks pursuant to Orange Municipal Code Chapter 8.13.

OR
Adopt Resolution No. 11648 A Resolution of the City Council of the City of Orange, California, rescinding and replacing Resolution No. 11597 regarding the application and lottery process to sell “Safe and Sane” fireworks pursuant to Orange Municipal Code Chapter 8.13.

4. FISCAL IMPACT
None.

5. STRATEGIC PLAN GOALS
Goal 1: Maintain Strong Emergency and Safety Services.

Goal 2: Enhance Public Communication Strategy and Quality of Life.

6. DISCUSSION AND BACKGROUND
On February 11, 2025, the Orange City Council adopted Resolution No. 11597, adopting the following Safe and Sane Fireworks program processes:
· The fee calculation process pursuant to California Health and Safety Code Section 12635.5. · The application and lottery process to receive a Safe and Sane Fireworks permit. · The maximum number of permits that may be issued each year. · The local high schools that automatically receive a permit.

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Item #: 10.2. 12/9/2025 File #: 25-0653
· The rules regarding affiliated organizations; and
· Insurance and indemnity requirements.

On November 12, 2025, the City Council considered possible modifications to Resolution No. 11597, including
· Reducing the maximum number of permits to eight.
· Moving the application process back to January with the lottery and selection process occurring in February or March.
· Removing the “affiliated organization” prohibition for groups applying to enter the Safe and Sane Fireworks permit lottery.
· Extending the permit timeframe to two years; and/or
· Prohibiting Qualified Organizations from participating in the immediate lottery process after having secured a Safe and Sane Fireworks permit.

After discussing the five options, the City Council directed staff to:
· Keep the maximum number of permits at 12.
· Move the application process back to January with the lottery occurring in February or March. · Draft sample language for 1) extending the permit duration to two years; and 2) prohibiting qualified organizations from participating in the immediate lottery process after having secured a Safe and Sane Fireworks permit; and
· Keep the “affiliated organization” language.

Attached are two resolutions. Resolution No. 11647 only moves the application period from March to January. Resolution No. 11648 includes a change to the application timeframe as well as language regarding the permit duration and removal from the lottery after having received a permit.

Staff recommends the City Council adopt Resolution No. 11647 or Resolution No. 11648.

7. ATTACHMENTS
· Resolution No. 11647 - Clean
· Resolution No. 11647 - Redline
· Resolution No. 11648 - Clean
· Resolution No. 11648 - Redline
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RESOLUTION NO. 11647

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF ORANGE, CALIFORNIA, RESCINDING AND
REPLACING RESOLUTION NO. 11597REGARDING

THE APPLICATION AND LOTTERY PROCESS TO
SELL “SAFE AND SANE" FIREWORKS PURSUANT TO
ORANGE MUNICIPAL CODE CHAPTER 8.13.

WHEREAS, City of Orange voters approved Ordinance No. 10-24 allowing for the use, possession and discharge of "safe and sane" fireworks; and WHEREAS, Ordinance No. 10-24 repealed and replaced the then-existing Orange Municipal Code Chapter 8.13; and
WHEREAS, Orange Municipal Code Chapter 8.13, as established by Ordinance No. 10- 24, provides that the City shall permit the sale, possession and discharge of "safe and sane" fireworks for private display within the City, in accordance with rules and regulations adopted by ordinance or resolution of the City Council, relating to the following: who may sell fireworks, the time periods in which they may be sold and discharged, the location where they may be discharged and the manner in which they may be discharged, stored, disposed of etc., Permits which may be required relating to fireworks, and similar provisions to protect the public health, safety, and welfare; and
WHEREAS, the City Council desires to adopt this Resolution to rescind and replace Resolution No. 11597 and reestablish rules and regulations to sell Safe and Sane Fireworks.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ORANGE,

CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1:

Resolution No. 11597 is hereby rescinded and replaced upon the effective date of this resolution.

SECTION 2:

The City Manager is hereby authorized to implement this resolution pursuant to Orange Municipal Code Chapter 8.13.

SECTION 3:

The maximum number of Permits issued to Qualified Organizations, shall be 12 Permits per year.
616
2 A. Four of the maximum number of Permits shall be for Orange High School, El Modena High School, Richland Continuation High School, and Orange Lutheran High School.

The Permit for each high school shall incorporate all of the high school sports teams, affiliated civic groups, student groups, booster clubs, other school organizations, etc.

Each high school shall be responsible for how the Permit is administered and utilized.

None of the aforementioned high schools are required to complete an application for the lottery since each high school will automatically receive a Permit to sell Safe and Sane Fireworks. In the event that any of the four high schools elects to not participate in the sale of Safe and Sane Fireworks, then the Permit will be included as an additional lottery Permit available to qualified organizations.

B. All other Qualified Organizations interested in receiving a Permit must file applications with the City Manager’s Office or its designee beginning the first business day of January , continuing up to 5:30 p.m. on the last business day in Januaryof the same year, at which time the filing period for that year will be closed.

C. In drawing from the pool of Qualified Organizations that submitted completed applications, the City Manager’s Office or its designee shall conduct a lottery during a City Council meeting using some means of random selection. The first 8 applicants to be randomly selected shall be granted a Permit upon completion of all Permit application requirements. An additional number of applicants shall be randomly selected in the event that one or more of the initial 8 applicants fails to obtain a Permit.

Additional applicants shall be considered for a Permit in the order they were drawn.

D. In addition to the requirements of Orange Municipal Code Chapter 8.13, Qualified Organizations must be organized primarily for veterans, patriotic, welfare, civic betterment, religious, athletic, educational, youth development or charitable purposes; must have their principal and permanent meeting place within the City; provide direct and regular community services and benefits to the residents of the City; and have bona fide members who either reside in the City, are employed in the City, or are owners or operators of a business or other establishment located in the City.

E. Qualified Organizations may only submit one application to be included in the lottery for a Safe and Sane Fireworks Permit. If more than one application is submitted on behalf of any nonprofit organization or educational institution, including from their respective affiliated organizations, the City shall disregard one or all of the applications at its sole discretion. Any attempt to transfer an application shall void that application and may preclude an applicant from participating in the lottery in future years.

F. On forms and applications provided by the City, Qualified Organizations shall provide:
a. The proposed location of the fireworks stand.
617
3 b. The name, address and 24-hour telephone number of one or more responsible adults who will be in charge of and responsible for the fireworks stand during the period fireworks are sold, displayed, or stored at such location. c. Written permission from the owner of record and/or lessor and/or management company of the property upon which said fireworks stand is proposed to be located.
d. Proof of the applicant' s status as a Qualified Organization. e. Date when the applicant was organized and established. f. The names and addresses of the officers, if any, of the applicant. g. The name, address, and California State Fire Marshal's license number of any wholesaler or distributor from whom the Qualified Organization proposes to purchase for resale.
h. The manner, method, and times regarding how the applicant proposes to sell Safe and Sane Fireworks.
i. A copy of the requisite retail sales Permit issued by the Office of the California State Fire Marshal.
j. Copy of a City of Orange business license.
k. Evidence of a temporary sales tax Permit from the California State Board of Equalization.

This shall be not be construed as to limit the City from requesting additional information to effectuate the intent and purposes of this Resolution and Orange Municipal Code Chapter 8.13.

SECTION 4:

Permittees shall provide certificates of insurance evidencing the following minimum limits with a California admitted carrier with a current A.M. Best's rating of no less than an A.

A. General Liability: $1,000,000 per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. The City of Orange its officers, elected or appointed officials, employees, agents and volunteers must be named as certificate holder and as additional insured by separate attached endorsement.
618
4 B. Any deductibles, self-insured retentions, or similar forms of coverage limitations or modifications must be declared to and approved by the City.

C. Permittee shall include all sub-Permittees or subcontractors, if any, as insured under its policies or shall furnish separate certificates and endorsements for each sub-Permittees or subcontractors. All coverage for sub-Permittees shall be subject to all of the requirements stated herein.

SECTION 5:

Permittees agree, as a condition of receiving a Permit, to protect, defend, indemnify, and hold harmless, the City, the City Council, the City’s officers, elected or appointed officials, employees, agents, and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands, and defense costs, however caused, resulting from death or injury and/or damage to property, arising directly or indirectly out of the obligations or operations undertaken by Permittee by virtue of the Permit issuance, caused in whole or in part by any act or omission of the Permittee, any subcontractors, anyone directly or indirectly employed, volunteers, or anyone for whose acts any of them may be liable, including but not limited to, concurrent active negligence, except where caused by the sole active negligence or willful misconduct of the City.

In the event of an injury, claim, lawsuit, or any other dispute, the Permittee will conduct all legal defenses to those injuries, claims, lawsuits, or any other disputes, including the defense of the City if applicable, at its sole cost and expense, and at no cost or expense to the City.

The City shall approve selection of Permittee's counsel. This defense and indemnity obligation shall apply to all claims and liability regardless of whether any defenses and insurance policies are applicable. The policy limits do not act as a limitation upon the indemnification to be provided by Permittee.

SECTION 6:

Pursuant to Section 12635.5 of the Health and Safety Code, the City will require each applicant receiving a Permit to pay a fee to the City a pro rata portion of the actual and reasonable costs the City incurred that is related to any of the following:
(1) Processing and issuing Permits.
(2) Inspection of fireworks stands.
(3) Public education and awareness campaigns regarding the safe and responsible use of safe and sane fireworks, and the dangers and risks posed by the use of illegal fireworks.
(4) Enforcing the provisions of the code of the City with respect to the sale and use of safe and sane fireworks, including extra personnel time and cleanup of the fireworks trash and debris. “Extra personnel time” means employee or contracted 619
5 employee time that the City would not otherwise incur but for the sale and use of safe and sane fireworks.
(5) Fire operation and suppression efforts that are directly related to safe and sane fireworks.

Costs shall be allocated among Permittees in proportion to gross sales as shown on each Permittee’s sales and use tax return for the applicable period.

The pro rata share of costs shall not exceed 7 percent of the gross sales of the fireworks sold in the City during the applicable period. The fee will be calculated annually and due September 2nd.

SECTION 7:

The City Council hereby determines that the adoptions of Measure AA, Resolution 11593, this resolution, and Ordinance No. 01-25 are exempt from review under the California Environmental Quality Act because allowing and regulating safe and sane fireworks sales in the City on the Fourth of July cannot be expected to have a significant environmental effect because such sales already occur without compliance with law or regulation to ensure the public health, safety and welfare, and therefore this project regulates existing activity for the protection of the environment and other public values rather than allowing wholly new activity. Therefore, these provisions of the State CEQA Guidelines apply: section 15061(b)(3) – the “common sense” exception, section 15305 – the categorical exemption for minor alterations to land use limitations, and section 15308 – the categorical exemption for actions by regulatory agencies to protect the environment.

ADOPTED this ____ day of ____________________, 2025
Daniel R. Slater, Mayor, City of Orange
ATTEST:

Pamela Coleman, City Clerk, City of Orange
620
6 APPROVED AS TO FORM:

Nathalie Adourian, City Attorney, City of Orange

STATE OF CALIFORNIA )

COUNTY OF ORANGE )

CITY OF ORANGE )
I, PAMELA COLEMAN, City Clerk of the City of Orange, California, do hereby certify that the foregoing Resolution was duly and regularly adopted by the City Council of the City of Orange at a regular meeting thereof held on the day of , 2025 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

Pamela Coleman, City Clerk, City of Orange
621
RESOLUTION NO. 1159711647

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF ORANGE, CALIFORNIA, RESCINDING AND
REPLACING RESOLUTION NO. 1159711593

REGARDING TO REESTABLISH A FEE AND ADOPT

RULES AND REGULATIONS REGARDING THE

NUMBER OF PERMITS AS WELL AS THE

APPLICATION AND LOTTERY PROCESS TO SELL
“SAFE AND SANE" FIREWORKS PURSUANT TO
ORANGE MUNICIPAL CODE CHAPTER 8.13.

WHEREAS, City of Orange voters approved Ordinance No. 10-24 allowing for the use, possession and discharge of "safe and sane" fireworks; and WHEREAS, Ordinance No. 10-24 repealed and replaced the then-existing Orange Municipal Code Chapter 8.13; and
WHEREAS, Orange Municipal Code Chapter 8.13, as established by Ordinance No. 10- 24, provides that the City shall permit the sale, possession and discharge of "safe and sane" fireworks for private display within the City, in accordance with rules and regulations adopted by ordinance or resolution of the City Council, relating to the following: who may sell fireworks, the time periods in which they may be sold and discharged, the location where they may be discharged and the manner in which they may be discharged, stored, disposed of etc., Permits which may be required relating to fireworks, and similar provisions to protect the public health, safety, and welfare; and
WHEREAS, the City Council desires to adopt this Resolution to rescind and replace Resolution No. 11593 11597 and reestablish rules and regulations to sell Safe and Sane Fireworks. regarding the number of Permits allowed each year as well as the application and lottery process to receive a Permit as defined in Orange Municipal Code Chapter 8.13.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ORANGE,

CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1:

Resolution No. 11593 11597 is hereby rescinded and replaced upon the effective date of this resolution.

SECTION 2:

The City Manager is hereby authorized to implement this resolution pursuant to Orange Municipal Code Chapter 8.13.
622
2 SECTION 3:

The maximum number of Permits issued to Qualified Organizations, shall be 12 Permits per year.

A. Four of the maximum number of Permits shall be for Orange High School, El Modena High School, Richland Continuation High School, and Orange Lutheran High School.

The Permit for each high school shall incorporate all of the high school sports teams, affiliated civic groups, student groups, booster clubs, other school organizations, etc.

Each high school shall be responsible for how the Permit is administered and utilized.

None of the aforementioned high schools are required to complete an application for the lottery since each high school will automatically receive a Permit to sell Safe and Sane Fireworks. In the event that any of the four high schools elects to not participate in the sale of Safe and Sane Fireworks, then the Permit will be included as an additional lottery Permit available to qualified organizations.

B. All other Qualified Organizations interested in receiving a Permit must file applications with the City Manager’s Office or its designee beginning the first business day of of January March, continuing up to 5:30 p.m. on the last business day in JanuaryMarch of the same year, at which time the filing period for that year will be closed.

C. In drawing from the pool of Qualified Organizations that submitted completed applications, the City Manager’s Office or its designee shall conduct a lottery during a City Council meeting using some means of random selection. The first 8 applicants to be randomly selected shall be granted a Permit upon completion of all Permit application requirements. An additional number of applicants shall be randomly selected in the event that one or more of the initial 8 applicants fails to obtain a Permit.

Additional applicants shall be considered for a Permit in the order they were drawn.

D. In addition to the requirements of Orange Municipal Code Chapter 8.13, Qualified Organizations must be organized primarily for veterans, patriotic, welfare, civic betterment, religious, athletic, educational, youth development or charitable purposes; must have their principal and permanent meeting place within the City; provide direct and regular community services and benefits to the residents of the City; and have bona fide members who either reside in the City, are employed in the City, or are owners or operators of a business or other establishment located in the City.

E. Qualified Organizations may only submit one application to be included in the lottery for a Safe and Sane Fireworks Permit. If more than one application is submitted on behalf of any nonprofit organization or educational institution, including from their respective affiliated organizations, the City shall disregard one or all of the applications at its sole discretion. Any attempt to transfer an application shall void that application and may preclude an applicant from participating in the lottery in future years.

F. On forms and applications provided by the City, Qualified Organizations shall provide:
623
3 a. The proposed location of the fireworks stand.
b. The name, address and 24-hour telephone number of one or more responsible adults who will be in charge of and responsible for the fireworks stand during the period fireworks are sold, displayed, or stored at such location. c. Written permission from the owner of record and/or lessor and/or management company of the property upon which said fireworks stand is proposed to be located.
d. Proof of the applicant' s status as a Qualified Organization. e. Date when the applicant was organized and established. f. The names and addresses of the officers, if any, of the applicant. g. The name, address, and California State Fire Marshal's license number of any wholesaler or distributor from whom the Qualified Organization proposes to purchase for resale.
h. The manner, method, and times regarding how the applicant proposes to sell Safe and Sane Fireworks.
i. A copy of the requisite retail sales Permit issued by the Office of the California State Fire Marshal.
j. Copy of a City of Orange business license.
k. Evidence of a temporary sales tax Permit from the California State Board of Equalization.

This shall be not be construed as to limit the City from requesting additional information to effectuate the intent and purposes of this Resolution and Orange Municipal Code Chapter 8.13.

SECTION 4:

Permittees shall provide certificates of insurance evidencing the following minimum limits with a California admitted carrier with a current A.M. Best's rating of no less than an A.

A. General Liability: $1,000,000 per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. The City of Orange its officers, elected or appointed officials, 624
4 employees, agents and volunteers must be named as certificate holder and as additional insured by separate attached endorsement.

B. Any deductibles, self-insured retentions, or similar forms of coverage limitations or modifications must be declared to and approved by the City.

C. Permittee shall include all sub-Permittees or subcontractors, if any, as insured under its policies or shall furnish separate certificates and endorsements for each sub-Permittees or subcontractors. All coverage for sub-Permittees shall be subject to all of the requirements stated herein.

SECTION 5:

Permittees agree, as a condition of receiving a Permit, to protect, defend, indemnify, and hold harmless, the City, the City Council, the City’s officers, elected or appointed officials, employees, agents, and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands, and defense costs, however caused, resulting from death or injury and/or damage to property, arising directly or indirectly out of the obligations or operations undertaken by Permittee by virtue of the Permit issuance, caused in whole or in part by any act or omission of the Permittee, any subcontractors, anyone directly or indirectly employed, volunteers, or anyone for whose acts any of them may be liable, including but not limited to, concurrent active negligence, except where caused by the sole active negligence or willful misconduct of the City.

In the event of an injury, claim, lawsuit, or any other dispute, the Permittee will conduct all legal defenses to those injuries, claims, lawsuits, or any other disputes, including the defense of the City if applicable, at its sole cost and expense, and at no cost or expense to the City.

The City shall approve selection of Permittee's counsel. This defense and indemnity obligation shall apply to all claims and liability regardless of whether any defenses and insurance policies are applicable. The policy limits do not act as a limitation upon the indemnification to be provided by Permittee.

SECTION 6:

Pursuant to Section 12635.5 of the Health and Safety Code, the City will require each applicant receiving a Permit to pay a fee to the City a pro rata portion of the actual and reasonable costs the City incurred that is related to any of the following:
(1) Processing and issuing Permits.
(2) Inspection of fireworks stands.
(3) Public education and awareness campaigns regarding the safe and responsible use of safe and sane fireworks, and the dangers and risks posed by the use of illegal fireworks.
625
5 (4) Enforcing the provisions of the code of the City with respect to the sale and use of safe and sane fireworks, including extra personnel time and cleanup of the fireworks trash and debris. “Extra personnel time” means employee or contracted employee time that the City would not otherwise incur but for the sale and use of safe and sane fireworks.
(5) Fire operation and suppression efforts that are directly related to safe and sane fireworks.

Costs shall be allocated among Permittees in proportion to gross sales as shown on each Permittee’s sales and use tax return for the applicable period.

The pro rata share of costs shall not exceed 7 percent of the gross sales of the fireworks sold in the City during the applicable period. The fee will be calculated annually and due September 2nd.

SECTION 7:

The City Council hereby determines that the adoptions of Measure AA, Resolution 11593, this resolution, and Ordinance No. 01-25 are exempt from review under the California Environmental Quality Act because allowing and regulating safe and sane fireworks sales in the City on the Fourth of July cannot be expected to have a significant environmental effect because such sales already occur without compliance with law or regulation to ensure the public health, safety and welfare, and therefore this project regulates existing activity for the protection of the environment and other public values rather than allowing wholly new activity. Therefore, these provisions of the State CEQA Guidelines apply: section 15061(b)(3) – the “common sense” exception, section 15305 – the categorical exemption for minor alterations to land use limitations, and section 15308 – the categorical exemption for actions by regulatory agencies to protect the environment.

ADOPTED this ____ day of ____________________, 2025
Daniel R. Slater, Mayor, City of Orange
ATTEST:

Pamela Coleman, City Clerk, City of Orange
626
6 APPROVED AS TO FORM:

Nathalie Adourian, City Attorney, City of Orange

STATE OF CALIFORNIA )

COUNTY OF ORANGE )

CITY OF ORANGE )
I, PAMELA COLEMAN, City Clerk of the City of Orange, California, do hereby certify that the foregoing Resolution was duly and regularly adopted by the City Council of the City of Orange at a regular meeting thereof held on the day of , 2025 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

Pamela Coleman, City Clerk, City of Orange
627
RESOLUTION NO. 11648

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF ORANGE, CALIFORNIA, RESCINDING AND
REPLACING RESOLUTION NO. 11597 REGARDING

THE APPLICATION AND LOTTERY PROCESS TO
SELL “SAFE AND SANE" FIREWORKS PURSUANT TO
ORANGE MUNICIPAL CODE CHAPTER 8.13.

WHEREAS, City of Orange voters approved Ordinance No. 10-24 allowing for the use, possession and discharge of "safe and sane" fireworks; and WHEREAS, Ordinance No. 10-24 repealed and replaced the then-existing Orange Municipal Code Chapter 8.13; and
WHEREAS, Orange Municipal Code Chapter 8.13, as established by Ordinance No. 10- 24, provides that the City shall permit the sale, possession and discharge of "safe and sane" fireworks for private display within the City, in accordance with rules and regulations adopted by ordinance or resolution of the City Council, relating to the following: who may sell fireworks, the time periods in which they may be sold and discharged, the location where they may be discharged and the manner in which they may be discharged, stored, disposed of etc., Permits which may be required relating to fireworks, and similar provisions to protect the public health, safety, and welfare; and
WHEREAS, the City Council desires to adopt this Resolution to rescind and replace Resolution No. 11597 and reestablish rules and regulations to sell Safe and Sane Fireworks.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ORANGE,

CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1:

Resolution No. 11597 is hereby rescinded and replaced upon the effective date of this resolution.

SECTION 2:

The City Manager is hereby authorized to implement this resolution pursuant to Orange Municipal Code Chapter 8.13.

SECTION 3:

The maximum number of Permits issued to Qualified Organizations, shall be 12 Permits per two-year cycle
628
2 A. Permits issued pursuant to Chapter 8.13 of the Orange Municipal Code and this Resolution to sell Safe and Sane Fireworks shall be for a term of two-years.

B. Qualified Organizations that receive a Permit through the application and lottery process further described in Subsections D through H of this Section shall be prohibited from participating in the immediate application and lottery process after their two-year Permit cycle has completed.

C. Four of the maximum number of Permits shall be for Orange High School, El Modena High School, Richland Continuation High School, and Orange Lutheran High School.

The Permit for each high school shall incorporate all of the high school sports teams, affiliated civic groups, student groups, booster clubs, other school organizations, etc.

Each high school shall be responsible for how the Permit is administered and utilized.

None of the aforementioned high schools are required to complete an application for the lottery since each high school will automatically receive a Permit to sell Safe and Sane Fireworks. In the event that any of the four high schools elects to not participate in the sale of Safe and Sane Fireworks, then the Permit will be included as an additional lottery Permit available to qualified organizations. However, Qualified Organizations receiving a Permit that was initially reserved for the aforementioned high schools shall only be for a term of one-year.

D. All other Qualified Organizations interested in receiving a Permit must file applications with the City Manager’s Office or its designee beginning the first business day of January, continuing up to 5:30 p.m. on the last business day in January of the same year, at which time the filing period for that year will be closed.

E. In drawing from the pool of Qualified Organizations that submitted completed applications, the City Manager’s Office or its designee shall conduct a lottery during a City Council meeting using some means of random selection. The first 8 applicants to be randomly selected shall be granted a Permit upon completion of all Permit application requirements. An additional number of applicants shall be randomly selected in the event that one or more of the initial 8 applicants fails to obtain a Permit.

Additional applicants shall be considered for a Permit in the order they were drawn.

F. In addition to the requirements of Orange Municipal Code Chapter 8.13, Qualified Organizations must be organized primarily for veterans, patriotic, welfare, civic betterment, religious, athletic, educational, youth development or charitable purposes; must have their principal and permanent meeting place within the City; provide direct and regular community services and benefits to the residents of the City; and have bona fide members who either reside in the City, are employed in the City, or are owners or operators of a business or other establishment located in the City.

G. Qualified Organizations may only submit one application to be included in the lottery for a Safe and Sane Fireworks Permit. If more than one application is submitted on 629
3 behalf of any nonprofit organization or educational institution, including from their respective affiliated organizations, the City shall disregard one or all of the applications at its sole discretion. Any attempt to transfer an application shall void that application and may preclude an applicant from participating in the lottery in future years.

H. On forms and applications provided by the City, Qualified Organizations shall provide:
a. The proposed location of the fireworks stand.
b. The name, address and 24-hour telephone number of one or more responsible adults who will be in charge of and responsible for the fireworks stand during the period fireworks are sold, displayed, or stored at such location. c. Written permission from the owner of record and/or lessor and/or management company of the property upon which said fireworks stand is proposed to be located.
d. Proof of the applicant' s status as a Qualified Organization. e. Date when the applicant was organized and established. f. The names and addresses of the officers, if any, of the applicant. g. The name, address, and California State Fire Marshal's license number of any wholesaler or distributor from whom the Qualified Organization proposes to purchase for resale.
h. The manner, method, and times regarding how the applicant proposes to sell Safe and Sane Fireworks.
i. A copy of the requisite retail sales Permit issued by the Office of the California State Fire Marshal.
j. Copy of a City of Orange business license.
k. Evidence of a temporary sales tax Permit from the California State Board of Equalization.

This shall be not be construed as to limit the City from requesting additional information to effectuate the intent and purposes of this Resolution and Orange Municipal Code Chapter 8.13.

SECTION 4:

Permittees shall provide certificates of insurance evidencing the following minimum limits with a California admitted carrier with a current A.M. Best's rating of no less than an A. 630
4 A. General Liability: $1,000,000 per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. The City of Orange its officers, elected or appointed officials, employees, agents and volunteers must be named as certificate holder and as additional insured by separate attached endorsement.

B. Any deductibles, self-insured retentions, or similar forms of coverage limitations or modifications must be declared to and approved by the City.

C. Permittee shall include all sub-Permittees or subcontractors, if any, as insured under its policies or shall furnish separate certificates and endorsements for each sub-Permittees or subcontractors. All coverage for sub-Permittees shall be subject to all of the requirements stated herein.

SECTION 5:

Permittees agree, as a condition of receiving a Permit, to protect, defend, indemnify, and hold harmless, the City, the City Council, the City’s officers, elected or appointed officials, employees, agents, and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands, and defense costs, however caused, resulting from death or injury and/or damage to property, arising directly or indirectly out of the obligations or operations undertaken by Permittee by virtue of the Permit issuance, caused in whole or in part by any act or omission of the Permittee, any subcontractors, anyone directly or indirectly employed, volunteers, or anyone for whose acts any of them may be liable, including but not limited to, concurrent active negligence, except where caused by the sole active negligence or willful misconduct of the City.

In the event of an injury, claim, lawsuit, or any other dispute, the Permittee will conduct all legal defenses to those injuries, claims, lawsuits, or any other disputes, including the defense of the City if applicable, at its sole cost and expense, and at no cost or expense to the City.

The City shall approve selection of Permittee's counsel. This defense and indemnity obligation shall apply to all claims and liability regardless of whether any defenses and insurance policies are applicable. The policy limits do not act as a limitation upon the indemnification to be provided by Permittee.

SECTION 6:

Pursuant to Section 12635.5 of the Health and Safety Code, the City will require each applicant receiving a Permit to pay a fee to the City a pro rata portion of the actual and reasonable costs the City incurred that is related to any of the following:
(1) Processing and issuing Permits.
(2) Inspection of fireworks stands.
631
5 (3) Public education and awareness campaigns regarding the safe and responsible use of safe and sane fireworks, and the dangers and risks posed by the use of illegal fireworks.
(4) Enforcing the provisions of the code of the City with respect to the sale and use of safe and sane fireworks, including extra personnel time and cleanup of the fireworks trash and debris. “Extra personnel time” means employee or contracted employee time that the City would not otherwise incur but for the sale and use of safe and sane fireworks.
(5) Fire operation and suppression efforts that are directly related to safe and sane fireworks.

Costs shall be allocated among Permittees in proportion to gross sales as shown on each Permittee’s sales and use tax return for the applicable period.

The pro rata share of costs shall not exceed 7 percent of the gross sales of the fireworks sold in the City during the applicable period. The fee will be calculated annually and due September 2nd.

SECTION 7:

The City Council hereby determines that the adoptions of Measure AA, Resolution 11593, this resolution, and Ordinance No. 01-25 are exempt from review under the California Environmental Quality Act because allowing and regulating safe and sane fireworks sales in the City on the Fourth of July cannot be expected to have a significant environmental effect because such sales already occur without compliance with law or regulation to ensure the public health, safety and welfare, and therefore this project regulates existing activity for the protection of the environment and other public values rather than allowing wholly new activity. Therefore, these provisions of the State CEQA Guidelines apply: section 15061(b)(3) – the “common sense” exception, section 15305 – the categorical exemption for minor alterations to land use limitations, and section 15308 – the categorical exemption for actions by regulatory agencies to protect the environment.

ADOPTED this ____ day of ____________________, 2025
Daniel R. Slater, Mayor, City of Orange
ATTEST:

Pamela Coleman, City Clerk, City of Orange
632
6 APPROVED AS TO FORM:

Nathalie Adourian, City Attorney, City of Orange

STATE OF CALIFORNIA )

COUNTY OF ORANGE )

CITY OF ORANGE )
I, PAMELA COLEMAN, City Clerk of the City of Orange, California, do hereby certify that the foregoing Resolution was duly and regularly adopted by the City Council of the City of Orange at a regular meeting thereof held on the day of , 2025 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

Pamela Coleman, City Clerk, City of Orange
633
RESOLUTION NO. 1159711648

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF ORANGE, CALIFORNIA, RESCINDING AND
REPLACING RESOLUTION NO. 1159711593 TO

REESTABLISH A FEE AND ADOPT RULES AND

REGULATIONS REGARDING THE NUMBER OF

PERMITS AS WELL AS THEREGARDING THE

APPLICATION AND LOTTERY PROCESS TO SELL
“SAFE AND SANE" FIREWORKS PURSUANT TO
ORANGE MUNICIPAL CODE CHAPTER 8.13.

WHEREAS, City of Orange voters approved Ordinance No. 10-24 allowing for the use, possession and discharge of "safe and sane" fireworks; and WHEREAS, Ordinance No. 10-24 repealed and replaced the then-existing Orange Municipal Code Chapter 8.13; and
WHEREAS, Orange Municipal Code Chapter 8.13, as established by Ordinance No. 10- 24, provides that the City shall permit the sale, possession and discharge of "safe and sane" fireworks for private display within the City, in accordance with rules and regulations adopted by ordinance or resolution of the City Council, relating to the following: who may sell fireworks, the time periods in which they may be sold and discharged, the location where they may be discharged and the manner in which they may be discharged, stored, disposed of etc., Permits which may be required relating to fireworks, and similar provisions to protect the public health, safety, and welfare; and
WHEREAS, the City Council desires to adopt this Resolution to rescind and replace Resolution No. 11593 11597 and reestablish rules and regulations regarding the number of Permits allowed each year as well as the application and lottery process to receive a Permit as defined in Orange Municipal Code Chapter 8.13.to sell Safe and Sane Fireworks.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ORANGE,

CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1:

Resolution No. 11593 11597 is hereby rescinded and replaced upon the effective date of this resolution.

SECTION 2:

The City Manager is hereby authorized to implement this resolution pursuant to Orange Municipal Code Chapter 8.13.
634
2 SECTION 3:

The maximum number of Permits issued to Qualified Organizations, shall be 12 Permits per two-year cycleyear.

A. Permits issued pursuant to Chapter 8.13 of the Orange Municipal Code and this Resolution to sell Safe and Sane Fireworks shall be for a term of two-years.

B. Qualified Organizations that receive a Permit through the application and lottery process further described in Subsections D through H of this Section shall be prohibited from participating in the immediate application and lottery process after their two-year Permit cycle has completed.

A.C. Four of the maximum number of Permits shall be for Orange High School, El Modena High School, Richland Continuation High School, and Orange Lutheran High School. The Permit for each high school shall incorporate all of the high school sports teams, affiliated civic groups, student groups, booster clubs, other school organizations, etc. Each high school shall be responsible for how the Permit is administered and utilized. None of the aforementioned high schools are required to complete an application for the lottery since each high school will automatically receive a Permit to sell Safe and Sane Fireworks. In the event that any of the four high schools elects to not participate in the sale of Safe and Sane Fireworks, then the Permit will be included as an additional lottery Permit available to qualified organizations. However, Qualified Organizations receiving a Permit that was initially reserved for the aforementioned high schools shall only be for a term of one-year.

B.D. All other Qualified Organizations interested in receiving a Permit must file applications with the City Manager’s Office or its designee beginning the first business day of MarchJanuary, continuing up to 5:30 p.m. on the last business day in March January of the same year, at which time the filing period for that year will be closed.

C.E. In drawing from the pool of Qualified Organizations that submitted completed applications, the City Manager’s Office or its designee shall conduct a lottery during a City Council meeting using some means of random selection. The first 8 applicants to be randomly selected shall be granted a Permit upon completion of all Permit application requirements. An additional number of applicants shall be randomly selected in the event that one or more of the initial 8 applicants fails to obtain a Permit.

Additional applicants shall be considered for a Permit in the order they were drawn.

D.F. In addition to the requirements of Orange Municipal Code Chapter 8.13, Qualified Organizations must be organized primarily for veterans, patriotic, welfare, civic betterment, religious, athletic, educational, youth development or charitable purposes; must have their principal and permanent meeting place within the City; provide direct and regular community services and benefits to the residents of the City; and have bona fide members who either reside in the City, are employed in the City, or are owners or operators of a business or other establishment located in the City. 635
3 E.G. Qualified Organizations may only submit one application to be included in the lottery for a Safe and Sane Fireworks Permit. If more than one application is submitted on behalf of any nonprofit organization or educational institution, including from their respective affiliated organizations, the City shall disregard one or all of the applications at its sole discretion. Any attempt to transfer an application shall void that application and may preclude an applicant from participating in the lottery in future years.

F.H. On forms and applications provided by the City, Qualified Organizations shall provide:
a. The proposed location of the fireworks stand.
b. The name, address and 24-hour telephone number of one or more responsible adults who will be in charge of and responsible for the fireworks stand during the period fireworks are sold, displayed, or stored at such location. c. Written permission from the owner of record and/or lessor and/or management company of the property upon which said fireworks stand is proposed to be located.
d. Proof of the applicant' s status as a Qualified Organization. e. Date when the applicant was organized and established. f. The names and addresses of the officers, if any, of the applicant. g. The name, address, and California State Fire Marshal's license number of any wholesaler or distributor from whom the Qualified Organization proposes to purchase for resale.
h. The manner, method, and times regarding how the applicant proposes to sell Safe and Sane Fireworks.
i. A copy of the requisite retail sales Permit issued by the Office of the California State Fire Marshal.
j. Copy of a City of Orange business license.
k. Evidence of a temporary sales tax Permit from the California State Board of Equalization.

This shall be not be construed as to limit the City from requesting additional information to effectuate the intent and purposes of this Resolution and Orange Municipal Code Chapter 8.13.

SECTION 4:
636
4 Permittees shall provide certificates of insurance evidencing the following minimum limits with a California admitted carrier with a current A.M. Best's rating of no less than an A.

A. General Liability: $1,000,000 per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. The City of Orange its officers, elected or appointed officials, employees, agents and volunteers must be named as certificate holder and as additional insured by separate attached endorsement.

B. Any deductibles, self-insured retentions, or similar forms of coverage limitations or modifications must be declared to and approved by the City.

C. Permittee shall include all sub-Permittees or subcontractors, if any, as insured under its policies or shall furnish separate certificates and endorsements for each sub-Permittees or subcontractors. All coverage for sub-Permittees shall be subject to all of the requirements stated herein.

SECTION 5:

Permittees agree, as a condition of receiving a Permit, to protect, defend, indemnify, and hold harmless, the City, the City Council, the City’s officers, elected or appointed officials, employees, agents, and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands, and defense costs, however caused, resulting from death or injury and/or damage to property, arising directly or indirectly out of the obligations or operations undertaken by Permittee by virtue of the Permit issuance, caused in whole or in part by any act or omission of the Permittee, any subcontractors, anyone directly or indirectly employed, volunteers, or anyone for whose acts any of them may be liable, including but not limited to, concurrent active negligence, except where caused by the sole active negligence or willful misconduct of the City.

In the event of an injury, claim, lawsuit, or any other dispute, the Permittee will conduct all legal defenses to those injuries, claims, lawsuits, or any other disputes, including the defense of the City if applicable, at its sole cost and expense, and at no cost or expense to the City.

The City shall approve selection of Permittee's counsel. This defense and indemnity obligation shall apply to all claims and liability regardless of whether any defenses and insurance policies are applicable. The policy limits do not act as a limitation upon the indemnification to be provided by Permittee.

SECTION 6:

Pursuant to Section 12635.5 of the Health and Safety Code, the City will require each applicant receiving a Permit to pay a fee to the City a pro rata portion of the actual and reasonable costs the City incurred that is related to any of the following:
637
5 (1) Processing and issuing Permits.
(2) Inspection of fireworks stands.
(3) Public education and awareness campaigns regarding the safe and responsible use of safe and sane fireworks, and the dangers and risks posed by the use of illegal fireworks.
(4) Enforcing the provisions of the code of the City with respect to the sale and use of safe and sane fireworks, including extra personnel time and cleanup of the fireworks trash and debris. “Extra personnel time” means employee or contracted employee time that the City would not otherwise incur but for the sale and use of safe and sane fireworks.
(5) Fire operation and suppression efforts that are directly related to safe and sane fireworks.

Costs shall be allocated among Permittees in proportion to gross sales as shown on each Permittee’s sales and use tax return for the applicable period.

The pro rata share of costs shall not exceed 7 percent of the gross sales of the fireworks sold in the City during the applicable period. The fee will be calculated annually and due September 2nd.

SECTION 7:

The City Council hereby determines that the adoptions of Measure AA, Resolution 11593, this resolution, and Ordinance No. 01-25 are exempt from review under the California Environmental Quality Act because allowing and regulating safe and sane fireworks sales in the City on the Fourth of July cannot be expected to have a significant environmental effect because such sales already occur without compliance with law or regulation to ensure the public health, safety and welfare, and therefore this project regulates existing activity for the protection of the environment and other public values rather than allowing wholly new activity. Therefore, these provisions of the State CEQA Guidelines apply: section 15061(b)(3) – the “common sense” exception, section 15305 – the categorical exemption for minor alterations to land use limitations, and section 15308 – the categorical exemption for actions by regulatory agencies to protect the environment.

ADOPTED this ____ day of ____________________, 2025
Daniel R. Slater, Mayor, City of Orange
638
6 ATTEST:

Pamela Coleman, City Clerk, City of Orange
APPROVED AS TO FORM:

Nathalie Adourian, City Attorney, City of Orange

STATE OF CALIFORNIA )

COUNTY OF ORANGE )

CITY OF ORANGE )
I, PAMELA COLEMAN, City Clerk of the City of Orange, California, do hereby certify that the foregoing Resolution was duly and regularly adopted by the City Council of the City of Orange at a regular meeting thereof held on the day of , 2025 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

Pamela Coleman, City Clerk, City of Orange
639
Agenda Item
Orange City Council
Item #: 10.3. 12/9/2025 File #: 25-0604
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Trang Nguyen, Finance Director

1. SUBJECT
Fiscal Year 2025-26 General Fund First Quarter Report.

2. SUMMARY
A presentation providing a first quarter budget update for Fiscal Year 2025-26, focusing on the General Fund.

3. RECOMMENDED ACTION
Receive and file.

4. FISCAL IMPACT
None.

5. STRATEGIC PLAN GOALS

2. Enhance Economic Development and Achieve Fiscal Sustainability.

6. DISCUSSION AND BACKGROUND
General Fund Revenues
For the first quarter (Q1) of Fiscal Year 2026 (FY26), the City of Orange recorded total revenues of $12.3 million, a decrease of approximately $392,000 (-3%) compared to the same period in FY25.

While several key revenue sources demonstrated growth, timing for the transfer from the Capital Projects Fund to the General Fund resulted in an overall decrease. Not considering Transfers In, revenues increased by approximately $470,000 (29%) compared to the same period in FY25 as shown in the Table 1.

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Item #: 10.3. 12/9/2025 File #: 25-0604
Table 1: General Fund Revenues - Year-over-Year Comparison Revenue Source FY 25 Q1 RevenueFY 26 Q1 Revenue
Property Tax $ 799,436 $ 783,884 $ (15,552) -2%
Sales Tax $ 5,330,425 $ 5,787,390 $ 456,965 9%
Transient Occuancy Tax$ 1,168,748 $ 1,302,982 $ 134,234 11% Franchises $ 77,000 $ 4,966 $ (72,034) -94%
Fee For Services $ 1,009,439 $ 1,095,815 $ 86,376 9%
Fines & Forfeitures $ 309,979 $ 91,046 $ (218,933) -71% Intergovernment $ 327,943 $ 601,551 $ 273,608 83%
Licenses & Permits $ 1,990,916 $ 1,486,676 $ (504,240) -25% Other Revenues $ 514,296 $ 737,465 $ 223,169 43%
Use of Money & Prop. $ 164,972 $ 272,173 $ 107,201 65%
Subtotal $ 11,693,154 $ 12,163,950 $ 470,796 29%
Transfers In $ 1,000,000 $ 136,930 $ (863,071) -86%
Total Revenues $ 12,693,154 $ 12,300,880 $ (392,274) -57% Variance
· Sales Tax: Revenues from sales tax rose by $457,000, or 9%, reaching almost $5.8 million.

Continued consumer spending strength and steady local economic activity supported this increase.
· Transient Occupancy Tax (TOT): Hotel and short-term lodging revenues grew by $134,000, or 11%, reflecting improved occupancy levels and higher average daily rates compared to the prior year.
· Fine and Forfeitures: Declines by $219,000, or 71%, largely due to reduced citation activity and collection timing.
· Intergovernmental Revenues: Increased sharply by $273,608 (83%), driven by higher reimbursements and grant receipts during the quarter.
· Licenses & Permits: Decreased by $504,240, or 25%, reflecting a slowdown in building activity and fewer large permit issuances compared to the prior year. · Other Revenues: Rose by $223,169, or 43%, driven by miscellaneous receipts and smallscale program reimbursements. · Use of Money and Property: Jumped by $107,000, or 65%, benefitting from stronger investment returns and interest income.

When compared to budget, the first quarter revenues for FY 26 are within expected ranges for this early point in the fiscal year, and no major categories show signs of underperformance, as summarized in Table 2.

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Item #: 10.3. 12/9/2025 File #: 25-0604
Table 2: General Fund Revenues - Budget to Actual Comparison Revenue Category FY 26 Revised Budget FY 26 Q1 Revenue% Received Property Tax $40,260,386 $783,884 2%
Sales Tax $50,113,960 $5,787,390 12%
Transient Occupany Tax $6,334,000 $1,318,237 21%
Licenses & Permits $6,978,106 $1,531,443 22%
Fee For Services $5,392,059 $1,392,124 26%
Other Revenues $2,975,947 $737,965 25%
Intergovernment $20,342,506 $716,125 4%
Use of Money & Prop. $2,881,727 $276,532 10%
Fines & Forfeitures $655,276 $91,161 14%
Franchises $3,207,364 $4,966 0%
Subtotal $139,141,331 $12,639,828 9%
Transfers In $14,562,747 $136,930 1%
Total $153,704,078 $12,776,757 8%
Property tax revenues, while showing high early activity, are not fully realized in the first quarter.

Property tax receipts typically follow a structured apportionment schedule tied to December and April secured tax payments. Therefore, early receipts are not an indicator of final performance for the year.

Sales tax revenues are roughly at 12% of the annual budget, which is consistent with prior years.

Economic conditions and consumer spending levels continue to support stable receipts. Timing of receipts and sales tax sharing are also a factor for this category. However, no variances of concern have been identified at this stage.

Transient Occupancy Tax (TOT) collections reached 21% of the annual estimate, indicating steady visitor activity and ongoing demand within the local lodging market. This category is performing as expected and continue tracking near budget if current travel patterns hold.

Licenses and permits generated approximately 22% of budgeted revenue, supported by stable development and permitting activity. While this category can fluctuate throughout the year, firstquarter activity aligns with recent trends and does not present fiscal concerns.

Fee-for-services revenue reached 26% of the annual budget, reflecting strong participation in City programs and ongoing use of billable municipal services. This category is performing slightly ahead of pace for the first quarter.

Overall, first-quarter revenues are performing within normal and expected ranges, and staff will continue monitoring key categories as the fiscal year progresses. No corrective actions are recommended at this time.

General Fund Expenditure
For Q1 of FY26, total city expenditures were $27 million, compared to $37.4 million in FY 25 Q1, a decrease of $8.4 million, or 22%. The reduction reflects the overall vacancy rate, and timing difference in invoice processing and internal charge allocations. Overall spending remains steady City of Orange Page 3 of 6 Printed on 12/3/2025
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Item #: 10.3. 12/9/2025 File #: 25-0604
difference in invoice processing and internal charge allocations. Overall spending remains steady with early-year operating patterns and demonstrates careful management of city resources as is shown on Table 2 below.

Table 3: General Fund Expenditures - Year-over-Year Comparison FY 26 Category FY 25 Q1 Expenditure FY 26 Q1 Expenditure Salaries & Benefits $ 28,090,836$ 22,986,383$ (5,104,453) -18% Professional Service $ 5,298,376$ 1,155,454$ (2,088,486) -39% Repair & Maintenance $ 1,655,618 N/A N/A
Training&Conferences $ 106,194 N/A N/A
Other Services $ 292,625 N/A N/A
Other Expenses $ 106,116$ 493,167$ 387,051 365%
Supplies $ 464,382$ 237,640$ (226,742) -49%
Noncap Equipment $ 39,022$ 19,481$ (19,541) -50%
Internal Charges $ 3,351,797$ 541 $ (3,351,256) -100%
Subtotal $ 37,350,529$ 26,947,103$ (10,403,426) -28%
Total $ 37,350,529$ 26,947,103$ (10,403,426) -28%
Variance
As a result of the chart of accounts consolidation, several expenditure categories have been separated in FY26 for transparency and reporting purposes. For year-to-year comparison, some categories have been grouped together to maintain analytical consistency. However, this restructuring will naturally cause fluctuations in category-level trends when compared to prior years. · Salaries and Benefits: Expenditures totaled $22.99 million, down $5.1 million (−18%) from FY25. This decline is primarily due to position vacancies and timing differences in payroll cycles.
· Professional Services: Spending decreased from $5.3 million in FY25 Q1 to $3.2 million in FY26 Q1, a 39% reduction. In FY26, several accounts within the Professional Services category were bifurcated into more specific account groups to better reflect the various types of City expenses that had previously been combined. This refinement will improve expense tracking, transparency, and alignment with the City’s newly implemented chart-of-accounts, resulting in more accurate reporting and budgeting.
· Other Expenses: Increased from $106,000 in FY25 to $493,000 in FY26, an increase of $387,051. The rise is attributed to annual insurance payments, software renewals, and other one-time upfront costs processed at the beginning of the fiscal year. · Supplies: Declined from $464,000 to $238,000, a 49% decrease, as departments delayed nonessential purchases and utilized existing inventory. · Internal Charges: Decreased from $3.35 million in FY25 to less than $1,000 in FY26, primarily due to timing differences in interdepartmental cost allocations.

When comparing budget to actual, City expenditures are tracking within expected ranges, with most categories falling between 15% and 22% of the revised annual budget. This level of spending is typical for the first three months of the fiscal year and does not indicate overspending or budgetary concerns at this time as shown on Table 4.

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Item #: 10.3. 12/9/2025 File #: 25-0604
Table 4: General Fund Expenditures - Budget to Actual Comparison Expenditure Category FY 26 Revised Budget FY 26 Q1 Expenditure % Expended Salaries and Benefits $ 106,336,823 $ 22,986,383 22%
Professional Services $ 6,023,109 $ 1,155,454 19%
Repair & Maintenance $ 10,987,568 $ 1,655,618 15%
Training & Conferences $ 687,548 $ 106,194 15%
Other Services $ 1,355,066 $ 292,625 22%
Other Expenses $ 1,461,821 $ 493,167 34%
Supplies $ 4,589,312 $ 237,640 5%
Noncap Equipment $ 262,725 $ 19,481 7%
Internal Charges $ 24,406,495 $ 541 0%
Debt Services $ 1,975,717 $ - 0%
Other Capital Outlay $ 179,289 $ - 0%
City Facility Improv $ 10,000 $ - 0%
Subtotal $ 158,275,473 $ 26,947,103 17%
Transfers Out $ 1,455,252 $ - 0%
Total $ 159,730,725 $ 26,947,103 17%
Salaries and Benefits remain the City’s largest expenditure category and is slightly lower than is typical, at 22% expended through the first quarter. This is primarily the result of ongoing position vacancies and the City’s effort to remain discipline and prudent in filling critical positions.

Professional Services expenditures total 19.2% of the revised budget, reflecting standard use of contracted services early in the fiscal year. Spending in this category often varies depending on the timing of project work and invoicing, and current levels remain consistent with past trends.

Repair and Maintenance costs are at 15.1% of the annual allocation, which is typical for the first quarter as many scheduled maintenance activities occur later in the year or are influenced by seasonal and operational needs. This is the first time that this category is separated from Other/Professional Services in the past. It will help to establish a baseline for future comparison and provide transparency for reporting purposes.

Training and Conferences expenditures stand at 15.4%, a level consistent with the timing and availability of training opportunities. Spending in this category is expected to gradually increase as departmental training plans unfold throughout the year. Similar to Repair and Maintenance, this is the first time that this category is separated from Other/Professional Services in the past. This change will help to establish a baseline for future comparison and provide transparency for reporting purposes.

Other Services expenditures are at approximately 21.6% of the annual budget, reflecting steady operational activity typical for early-year service-related spending.

Overall, first quarter expenditures across all major categories are performing within normal ranges relative to the revised budget. No categories show signs of over-expenditure, and staff will continue monitoring spending patterns as the fiscal year progresses.

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Item #: 10.3. 12/9/2025 File #: 25-0604
Organizational Restructuring
As part of the City’s commitment to optimize staff resources and enhance operational efficiency, several organizational restructurings are being considered. Here are a few adjustments that have been implemented in the first quarter. These changes are intended to align resources with the current priorities while contributing towards closing the General Fund operational deficit gaps for Fiscal Year 2026.
· City Attorney’s Office: To achieve operational savings, the Senior Assistant Attorney position is proposed to remain frozen following the promotion of the City Attorney. This action will result in a budget savings of approximately $278,000 for the remainder of the fiscal year. · City Manager’s Office: After consideration, the Assistant City Manager position is also proposed to remain frozen for the remainder of the fiscal year, resulting in a savings of $375,000 for the fiscal year.
· Public Works Department: To enhance organizational efficiency, improve alignment between key service areas, and continue efforts to close the operating budget deficit for FY 26, the City Council approved a reorganization of the department’s management structure on September 23, 2025. The reorganization eliminates the Assistant Director position and establishes two Deputy Director positions to oversee Engineering and Field Operations. This structural adjustment streamlines oversight and results in net savings of $36,700, including $110,600 in savings to the General Fund, based on the restructuring of positions and redistribution of salary funding by position. Additionally, the recently vacated Public Works Administrator position will remain unfilled for the remainder of the year, resulting in a $100,000 savings to the General Fund.

These organizational changes reflect the City’s continued commitment to fiscal sustainability, effective management of staff resources, and creating space to be innovative so that the taxpayer dollars are invested wisely.

Conclusion
In summary, the first quarter results for Fiscal Year 2025-26 reflect stable financial performance and continued progress toward maintaining the City’s long-term fiscal sustainability. Revenues are generally tracking within expected ranges, with several major categories demonstrating resilience and steady activity, while expenditures remain well-managed and consistent with early-year operating patterns. The City's proactive approach-through careful monitoring, refinement of the chart of accounts, and strategic organizational adjustments-has strengthened transparency, improved resource allocation, and reinforced the foundation for accurate long-term planning. Staff will continue to closely monitor financial trends and operational needs throughout the remainder of the fiscal year and will return to the City Council with regular updates to support informed decision-making and responsible stewardship of public resources.

7. ATTACHMENTS
· None
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Agenda Item
Orange City Council
Item #: 10.3. 12/9/2025 File #: 25-0604
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Trang Nguyen, Finance Director

1. SUBJECT
Fiscal Year 2025-26 General Fund First Quarter Report.

2. SUMMARY
A presentation providing a first quarter budget update for Fiscal Year 2025-26, focusing on the General Fund.

3. RECOMMENDED ACTION
Receive and file.

4. FISCAL IMPACT
None.

5. STRATEGIC PLAN GOALS

2. Enhance Economic Development and Achieve Fiscal Sustainability.

6. DISCUSSION AND BACKGROUND
General Fund Revenues
For the first quarter (Q1) of Fiscal Year 2026 (FY26), the City of Orange recorded total revenues of $12.3 million, a decrease of approximately $392,000 (-3%) compared to the same period in FY25.

While several key revenue sources demonstrated growth, timing for the transfer from the Capital Projects Fund to the General Fund resulted in an overall decrease. Not considering Transfers In, revenues increased by approximately $470,000 (29%) compared to the same period in FY25 as shown in the Table 1.

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Table 1: General Fund Revenues - Year-over-Year Comparison Revenue Source FY 25 Q1 RevenueFY 26 Q1 Revenue
Property Tax $ 799,436 $ 783,884 $ (15,552) -2%
Sales Tax $ 5,330,425 $ 5,787,390 $ 456,965 9%
Transient Occuancy Tax$ 1,168,748 $ 1,302,982 $ 134,234 11% Franchises $ 77,000 $ 4,966 $ (72,034) -94%
Fee For Services $ 1,009,439 $ 1,095,815 $ 86,376 9%
Fines & Forfeitures $ 309,979 $ 91,046 $ (218,933) -71% Intergovernment $ 327,943 $ 601,551 $ 273,608 83%
Licenses & Permits $ 1,990,916 $ 1,486,676 $ (504,240) -25% Other Revenues $ 514,296 $ 737,465 $ 223,169 43%
Use of Money & Prop. $ 164,972 $ 272,173 $ 107,201 65%
Subtotal $ 11,693,154 $ 12,163,950 $ 470,796 29%
Transfers In $ 1,000,000 $ 136,930 $ (863,071) -86%
Total Revenues $ 12,693,154 $ 12,300,880 $ (392,274) -57% Variance
· Sales Tax: Revenues from sales tax rose by $457,000, or 9%, reaching almost $5.8 million.

Continued consumer spending strength and steady local economic activity supported this increase.
· Transient Occupancy Tax (TOT): Hotel and short-term lodging revenues grew by $134,000, or 11%, reflecting improved occupancy levels and higher average daily rates compared to the prior year.
· Fine and Forfeitures: Declines by $219,000, or 71%, largely due to reduced citation activity and collection timing.
· Intergovernmental Revenues: Increased sharply by $273,608 (83%), driven by higher reimbursements and grant receipts during the quarter.
· Licenses & Permits: Decreased by $504,240, or 25%, reflecting a slowdown in building activity and fewer large permit issuances compared to the prior year. · Other Revenues: Rose by $223,169, or 43%, driven by miscellaneous receipts and smallscale program reimbursements. · Use of Money and Property: Jumped by $107,000, or 65%, benefitting from stronger investment returns and interest income.

When compared to budget, the first quarter revenues for FY 26 are within expected ranges for this early point in the fiscal year, and no major categories show signs of underperformance, as summarized in Table 2.

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Table 2: General Fund Revenues - Budget to Actual Comparison Revenue Category FY 26 Revised Budget FY 26 Q1 Revenue% Received Property Tax $40,260,386 $783,884 2%
Sales Tax $50,113,960 $5,787,390 12%
Transient Occupany Tax $6,334,000 $1,318,237 21%
Licenses & Permits $6,978,106 $1,531,443 22%
Fee For Services $5,392,059 $1,392,124 26%
Other Revenues $2,975,947 $737,965 25%
Intergovernment $20,342,506 $716,125 4%
Use of Money & Prop. $2,881,727 $276,532 10%
Fines & Forfeitures $655,276 $91,161 14%
Franchises $3,207,364 $4,966 0%
Subtotal $139,141,331 $12,639,828 9%
Transfers In $14,562,747 $136,930 1%
Total $153,704,078 $12,776,757 8%
Property tax revenues, while showing high early activity, are not fully realized in the first quarter.

Property tax receipts typically follow a structured apportionment schedule tied to December and April secured tax payments. Therefore, early receipts are not an indicator of final performance for the year.

Sales tax revenues are roughly at 12% of the annual budget, which is consistent with prior years.

Economic conditions and consumer spending levels continue to support stable receipts. Timing of receipts and sales tax sharing are also a factor for this category. However, no variances of concern have been identified at this stage.

Transient Occupancy Tax (TOT) collections reached 21% of the annual estimate, indicating steady visitor activity and ongoing demand within the local lodging market. This category is performing as expected and continue tracking near budget if current travel patterns hold.

Licenses and permits generated approximately 22% of budgeted revenue, supported by stable development and permitting activity. While this category can fluctuate throughout the year, firstquarter activity aligns with recent trends and does not present fiscal concerns.

Fee-for-services revenue reached 26% of the annual budget, reflecting strong participation in City programs and ongoing use of billable municipal services. This category is performing slightly ahead of pace for the first quarter.

Overall, first-quarter revenues are performing within normal and expected ranges, and staff will continue monitoring key categories as the fiscal year progresses. No corrective actions are recommended at this time.

General Fund Expenditure
For Q1 of FY26, total city expenditures were $27 million, compared to $37.4 million in FY 25 Q1, a decrease of $8.4 million, or 22%. The reduction reflects the overall vacancy rate, and timing difference in invoice processing and internal charge allocations. Overall spending remains steady City of Orange Page 3 of 6 Printed on 12/3/2025
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difference in invoice processing and internal charge allocations. Overall spending remains steady with early-year operating patterns and demonstrates careful management of city resources as is shown on Table 2 below.

Table 3: General Fund Expenditures - Year-over-Year Comparison FY 26 Category FY 25 Q1 Expenditure FY 26 Q1 Expenditure Salaries & Benefits $ 28,090,836$ 22,986,383$ (5,104,453) -18% Professional Service $ 5,298,376$ 1,155,454$ (2,088,486) -39% Repair & Maintenance $ 1,655,618 N/A N/A
Training&Conferences $ 106,194 N/A N/A
Other Services $ 292,625 N/A N/A
Other Expenses $ 106,116$ 493,167$ 387,051 365%
Supplies $ 464,382$ 237,640$ (226,742) -49%
Noncap Equipment $ 39,022$ 19,481$ (19,541) -50%
Internal Charges $ 3,351,797$ 541 $ (3,351,256) -100%
Subtotal $ 37,350,529$ 26,947,103$ (10,403,426) -28%
Total $ 37,350,529$ 26,947,103$ (10,403,426) -28%
Variance
As a result of the chart of accounts consolidation, several expenditure categories have been separated in FY26 for transparency and reporting purposes. For year-to-year comparison, some categories have been grouped together to maintain analytical consistency. However, this restructuring will naturally cause fluctuations in category-level trends when compared to prior years. · Salaries and Benefits: Expenditures totaled $22.99 million, down $5.1 million (−18%) from FY25. This decline is primarily due to position vacancies and timing differences in payroll cycles.
· Professional Services: Spending decreased from $5.3 million in FY25 Q1 to $3.2 million in FY26 Q1, a 39% reduction. In FY26, several accounts within the Professional Services category were bifurcated into more specific account groups to better reflect the various types of City expenses that had previously been combined. This refinement will improve expense tracking, transparency, and alignment with the City’s newly implemented chart-of-accounts, resulting in more accurate reporting and budgeting.
· Other Expenses: Increased from $106,000 in FY25 to $493,000 in FY26, an increase of $387,051. The rise is attributed to annual insurance payments, software renewals, and other one-time upfront costs processed at the beginning of the fiscal year. · Supplies: Declined from $464,000 to $238,000, a 49% decrease, as departments delayed nonessential purchases and utilized existing inventory. · Internal Charges: Decreased from $3.35 million in FY25 to less than $1,000 in FY26, primarily due to timing differences in interdepartmental cost allocations.

When comparing budget to actual, City expenditures are tracking within expected ranges, with most categories falling between 15% and 22% of the revised annual budget. This level of spending is typical for the first three months of the fiscal year and does not indicate overspending or budgetary concerns at this time as shown on Table 4.

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Table 4: General Fund Expenditures - Budget to Actual Comparison Expenditure Category FY 26 Revised Budget FY 26 Q1 Expenditure % Expended Salaries and Benefits $ 106,336,823 $ 22,986,383 22%
Professional Services $ 6,023,109 $ 1,155,454 19%
Repair & Maintenance $ 10,987,568 $ 1,655,618 15%
Training & Conferences $ 687,548 $ 106,194 15%
Other Services $ 1,355,066 $ 292,625 22%
Other Expenses $ 1,461,821 $ 493,167 34%
Supplies $ 4,589,312 $ 237,640 5%
Noncap Equipment $ 262,725 $ 19,481 7%
Internal Charges $ 24,406,495 $ 541 0%
Debt Services $ 1,975,717 $ - 0%
Other Capital Outlay $ 179,289 $ - 0%
City Facility Improv $ 10,000 $ - 0%
Subtotal $ 158,275,473 $ 26,947,103 17%
Transfers Out $ 1,455,252 $ - 0%
Total $ 159,730,725 $ 26,947,103 17%
Salaries and Benefits remain the City’s largest expenditure category and is slightly lower than is typical, at 22% expended through the first quarter. This is primarily the result of ongoing position vacancies and the City’s effort to remain discipline and prudent in filling critical positions.

Professional Services expenditures total 19.2% of the revised budget, reflecting standard use of contracted services early in the fiscal year. Spending in this category often varies depending on the timing of project work and invoicing, and current levels remain consistent with past trends.

Repair and Maintenance costs are at 15.1% of the annual allocation, which is typical for the first quarter as many scheduled maintenance activities occur later in the year or are influenced by seasonal and operational needs. This is the first time that this category is separated from Other/Professional Services in the past. It will help to establish a baseline for future comparison and provide transparency for reporting purposes.

Training and Conferences expenditures stand at 15.4%, a level consistent with the timing and availability of training opportunities. Spending in this category is expected to gradually increase as departmental training plans unfold throughout the year. Similar to Repair and Maintenance, this is the first time that this category is separated from Other/Professional Services in the past. This change will help to establish a baseline for future comparison and provide transparency for reporting purposes.

Other Services expenditures are at approximately 21.6% of the annual budget, reflecting steady operational activity typical for early-year service-related spending.

Overall, first quarter expenditures across all major categories are performing within normal ranges relative to the revised budget. No categories show signs of over-expenditure, and staff will continue monitoring spending patterns as the fiscal year progresses.

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Organizational Restructuring
As part of the City’s commitment to optimize staff resources and enhance operational efficiency, several organizational restructurings are being considered. Here are a few adjustments that have been implemented in the first quarter. These changes are intended to align resources with the current priorities while contributing towards closing the General Fund operational deficit gaps for Fiscal Year 2026.
· City Attorney’s Office: To achieve operational savings, the Senior Assistant Attorney position is proposed to remain frozen following the promotion of the City Attorney. This action will result in a budget savings of approximately $278,000 for the remainder of the fiscal year. · City Manager’s Office: After consideration, the Assistant City Manager position is also proposed to remain frozen for the remainder of the fiscal year, resulting in a savings of $375,000 for the fiscal year.
· Public Works Department: To enhance organizational efficiency, improve alignment between key service areas, and continue efforts to close the operating budget deficit for FY 26, the City Council approved a reorganization of the department’s management structure on September 23, 2025. The reorganization eliminates the Assistant Director position and establishes two Deputy Director positions to oversee Engineering and Field Operations. This structural adjustment streamlines oversight and results in net savings of $36,700, including $110,600 in savings to the General Fund, based on the restructuring of positions and redistribution of salary funding by position. Additionally, the recently vacated Public Works Administrator position will remain unfilled for the remainder of the year, resulting in a $100,000 savings to the General Fund.

These organizational changes reflect the City’s continued commitment to fiscal sustainability, effective management of staff resources, and creating space to be innovative so that the taxpayer dollars are invested wisely.

Conclusion
In summary, the first quarter results for Fiscal Year 2025-26 reflect stable financial performance and continued progress toward maintaining the City’s long-term fiscal sustainability. Revenues are generally tracking within expected ranges, with several major categories demonstrating resilience and steady activity, while expenditures remain well-managed and consistent with early-year operating patterns. The City's proactive approach-through careful monitoring, refinement of the chart of accounts, and strategic organizational adjustments-has strengthened transparency, improved resource allocation, and reinforced the foundation for accurate long-term planning. Staff will continue to closely monitor financial trends and operational needs throughout the remainder of the fiscal year and will return to the City Council with regular updates to support informed decision-making and responsible stewardship of public resources.

7. ATTACHMENTS
· None
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Agenda Item
Orange City Council
Item #: 10.4. 12/9/2025 File #: 25-0635
TO: Honorable Mayor and Members of the City Council
FROM: Jarad Hildenbrand, City Manager

1. SUBJECT
Fiscal Years 2025-2030 Citywide Strategic Plan and Grant Thornton Advisors, LLC Budget Risk and Economic Advisory Services Report Quarterly Updates.

2. SUMMARY
On November 26, 2024, the Orange City Council adopted the Fiscal Years 2025-2030 Citywide Strategic Plan. Then on July 22, 2025, the City Council received and filed Grant Thornton Advisors, LLC’s Budget Risk and Economic Advisory Services report. This presentation and report details the progress made over the past quarter regarding the City’s Fiscal Years 2025-2030 Citywide Strategic Plan as well as the Budget Risk and Economic Advisory Services Report recommendations.

3. RECOMMENDED ACTION
Receive and file an update on the Fiscal Years 2025-2030 Citywide Strategic Plan and Grant Thornton, LLC Budget Risk and Economic Advisory Services report.

4. FISCAL IMPACT
None.

5. STRATEGIC PLAN GOALS
The quarterly updates will support every goal detailed in the Fiscal Years 2025-2030 Citywide Strategic Plan.

6. DISCUSSION AND BACKGROUND
Fiscal Years 2025-2030 Citywide Strategic Plan
The Fiscal Years 2025-2030 Citywide Strategic Plan (Plan) was adopted on November 26, 2024. The Plan’s adoption included a commitment to provide quarterly updates to the City Council and public.

Each update is included in the attachment under the column entitled, “December 9 Update.” Grant Thornton Advisors, LLC Budget Risk and Economic Advisory Services Report On July 22, 2025, the Orange City Council received and filed the Grant Thornton Adviosrs, LLC (GT) Economic Advisory Services report (Report). While GT’s analyses and recommendations were multifaceted, they can generally be summarized into three categories:

1. Enhance Economic Development.

2. Incorporate cost reductions.

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3. Find opportunities for revenue enhancements.

Progress reports for the three categories are discussed in turn.

Enhance Economic Development
The GT Report expressed a need to eliminate the old “Orange Way.” In its place, the City must foster an “open for business” environment that streamlines development and cultivates an investor friendly experience, thereby enticing more businesses to locate in Orange. The GT report provided a roadmap and many recommendations to advance the City’s economic development program. Since the City Council received and filed the GT Report in July, the City has made the following efforts to incorporate the GT Report recommendations:
· Moved the City’s Economic Development Division to the Community Development Department (GT Report Page 42).
· Working with Kosmont Companies to create a cohesive development strategy for City-owned property in Old Towne Orange (GT Report Page 41).
· Modified the City’s development review process and considering potential changes to the City’s master land use policies (GT Report Page 41).
· Identifying sites where the City can attract long-sought-after businesses like Costco (GT Report Page 46).
· Communicating to investors and companies that the City is “open for business” and ready to implement the new Orange Way (GT Report Page 41).

While the GT report details many recommendations, the steps achieved over the past several months have set a foundation to help spur future economic growth.

Incorporate Cost Reductions
The GT Report evaluated the City’s General Fund budget, and provided clear recommendations on ways the City could possibly reduce expenditures. The following has been achieved over the past several months:
· The adopted Fiscal Year 2026 General Fund budget represents a 4% decrease from the adopted Fiscal Year 2025 General Fund budget; moreover, it is anticipated that actual Fiscal Year 2025 General Fund expenditures will be 6% below the Fiscal Year 2025 budgeted amount (GT Report Page 34).
· In preparation of the Fiscal Year 2027 budget, staff has been engaging the public through “Our Orange Conversation” to hear public input as staff begins the budget development process (GT Report Pages 51-52).
· During the Fiscal Year 2027 budget development process, staff will utilize a Zero-based budgeting approach and evaluate current vacancies.
· Staff will also conduct a strategic planning session in January which will help guide the Fiscal Year 2027 budget direction (GT Report Pages 51-52).

Identify Opportunities for Revenue Enhancements
· Aside from promoting economic development to expand the City’s tax base, staff completed City of Orange Page 2 of 3 Printed on 12/3/2025
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· Aside from promoting economic development to expand the City’s tax base, staff completed the cost allocation and draft fee study and presented this to the City Council on September 9th.

Staff received feedback from the City Council and public and will schedule a fee study session. The intent of the cost allocation and fee study is to ensure cost recovery, and where appropriate, reduce General Fund subsidies (GT Report Page 37). · Evaluating investment management strategies to maximize the City’s return within the parameters of the City’s adopted Statement of Investment Policy (GT Report Page 38).

7. ATTACHMENTS
· Fiscal Years 2025-2030 Citywide Strategic Plan and Grant Thornton Advisors Report - Quarterly Update: December 9, 2025.

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Agenda Item
Orange City Council
Item #: 10.4. 12/9/2025 File #: 25-0635
TO: Honorable Mayor and Members of the City Council
FROM: Jarad Hildenbrand, City Manager

1. SUBJECT
Fiscal Years 2025-2030 Citywide Strategic Plan and Grant Thornton Advisors, LLC Budget Risk and Economic Advisory Services Report Quarterly Updates.

2. SUMMARY
On November 26, 2024, the Orange City Council adopted the Fiscal Years 2025-2030 Citywide Strategic Plan. Then on July 22, 2025, the City Council received and filed Grant Thornton Advisors, LLC’s Budget Risk and Economic Advisory Services report. This presentation and report details the progress made over the past quarter regarding the City’s Fiscal Years 2025-2030 Citywide Strategic Plan as well as the Budget Risk and Economic Advisory Services Report recommendations.

3. RECOMMENDED ACTION
Receive and file an update on the Fiscal Years 2025-2030 Citywide Strategic Plan and Grant Thornton, LLC Budget Risk and Economic Advisory Services report.

4. FISCAL IMPACT
None.

5. STRATEGIC PLAN GOALS
The quarterly updates will support every goal detailed in the Fiscal Years 2025-2030 Citywide Strategic Plan.

6. DISCUSSION AND BACKGROUND
Fiscal Years 2025-2030 Citywide Strategic Plan
The Fiscal Years 2025-2030 Citywide Strategic Plan (Plan) was adopted on November 26, 2024. The Plan’s adoption included a commitment to provide quarterly updates to the City Council and public.

Each update is included in the attachment under the column entitled, “December 9 Update.” Grant Thornton Advisors, LLC Budget Risk and Economic Advisory Services Report On July 22, 2025, the Orange City Council received and filed the Grant Thornton Adviosrs, LLC (GT) Economic Advisory Services report (Report). While GT’s analyses and recommendations were multifaceted, they can generally be summarized into three categories:

1. Enhance Economic Development.

2. Incorporate cost reductions.

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Item #: 10.4. 12/9/2025 File #: 25-0635

3. Find opportunities for revenue enhancements.

Progress reports for the three categories are discussed in turn.

Enhance Economic Development
The GT Report expressed a need to eliminate the old “Orange Way.” In its place, the City must foster an “open for business” environment that streamlines development and cultivates an investor friendly experience, thereby enticing more businesses to locate in Orange. The GT report provided a roadmap and many recommendations to advance the City’s economic development program. Since the City Council received and filed the GT Report in July, the City has made the following efforts to incorporate the GT Report recommendations:
· Moved the City’s Economic Development Division to the Community Development Department (GT Report Page 42).
· Working with Kosmont Companies to create a cohesive development strategy for City-owned property in Old Towne Orange (GT Report Page 41).
· Modified the City’s development review process and considering potential changes to the City’s master land use policies (GT Report Page 41).
· Identifying sites where the City can attract long-sought-after businesses like Costco (GT Report Page 46).
· Communicating to investors and companies that the City is “open for business” and ready to implement the new Orange Way (GT Report Page 41).

While the GT report details many recommendations, the steps achieved over the past several months have set a foundation to help spur future economic growth.

Incorporate Cost Reductions
The GT Report evaluated the City’s General Fund budget, and provided clear recommendations on ways the City could possibly reduce expenditures. The following has been achieved over the past several months:
· The adopted Fiscal Year 2026 General Fund budget represents a 4% decrease from the adopted Fiscal Year 2025 General Fund budget; moreover, it is anticipated that actual Fiscal Year 2025 General Fund expenditures will be 6% below the Fiscal Year 2025 budgeted amount (GT Report Page 34).
· In preparation of the Fiscal Year 2027 budget, staff has been engaging the public through “Our Orange Conversation” to hear public input as staff begins the budget development process (GT Report Pages 51-52).
· During the Fiscal Year 2027 budget development process, staff will utilize a Zero-based budgeting approach and evaluate current vacancies.
· Staff will also conduct a strategic planning session in January which will help guide the Fiscal Year 2027 budget direction (GT Report Pages 51-52).

Identify Opportunities for Revenue Enhancements
· Aside from promoting economic development to expand the City’s tax base, staff completed City of Orange Page 2 of 3 Printed on 12/3/2025
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· Aside from promoting economic development to expand the City’s tax base, staff completed the cost allocation and draft fee study and presented this to the City Council on September 9th.

Staff received feedback from the City Council and public and will schedule a fee study session. The intent of the cost allocation and fee study is to ensure cost recovery, and where appropriate, reduce General Fund subsidies (GT Report Page 37). · Evaluating investment management strategies to maximize the City’s return within the parameters of the City’s adopted Statement of Investment Policy (GT Report Page 38).

7. ATTACHMENTS
· Fiscal Years 2025-2030 Citywide Strategic Plan and Grant Thornton Advisors Report - Quarterly Update: December 9, 2025.

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Fiscal Years 2025-2030
Citywide Strategic Plan - December 9, 2025 Update
658
Table of Contents
03 Executive Summary
04 Mission, Vision, Values
05 Goal Action Plan
07 Goal 1: Maintain Strong Emergency and Safety Services 11 Goal 2: Enhance Economic Development and Achieve Fiscal Sustainability 15 Goal 3: Enhance Public Communication Strategy and Quality of Life 18 Goal 4: Improve Employee Retention and Recruitment
20 Goal 5: Improve Infrastructure, Mobility, and Technology 25 Goal 6: Ensure the Preservation of Historic Resources 659
S
trategicplansareoftentheculminationof different, and attimes,competingfactors. Ontheonehand,effective strategicplansshouldidentify cleargoalsandobjectivesthatan agency intendsto accomplishover a defined period.On theotherhand,strategicplansshould beflexible, avoiding a solefocusontheCity’simmediateneeds. Thissuggeststhat effectivestrategicplans areholistically constructed,reflecting a considered understandingofshort and long-termneeds, aswellasthechangingconditionsthatoften drivetheCity’sfocusandcircumstances.

WithKellyAssociatesManagementGroup’s assistance,theCity developed and adopted theFiscalYears 2025-2030 CitywideStrategicPlan(Plan)onNovember26, 2024. ThePlanisintended tobe a “livingdocument,” adaptable and open tochangeasconditionscallforitsamendment. AnnualPlanupdatesareenvisioned tooccureachJanuary, and thePlan’s adoptionincluded a commitmenttoprovidequarterly updatestotheCity Councilandpublicthereby fosteringprogress andaccountability.

Thequarterly PlanupdatesincludetheGoalActionPlanwith an additionalcolumnontherighthand side. Thisnew columnisentitledwiththe day thattherespectiveupdatesare broughtforward forCity Councilreview. Althoughthe GoalActionPlanisnot anexhaustiveobjectivelist,itrepresentssignificantprojectsthatwillhelptheCity takestepsto achievethesixoverarchingcommunity goals.Goingforward,staff willcontinueto modify and updatethiscolumnsothe Citymayshowwhichobjectiveshave beencompleted, whereprogresshas beenmade, and wheretheCity is experiencingdelays.

StrategicPlanUpdateExecutiveSummary
3 660
T
heCityofOrangeiscommittedtoexcellentserviceforourresidents,businessesandvisitors.

Mission As
anorganization,theCityofOrangeisaleaderindeliveringthehighestlevelofserviceto meetthecurrentandfutureneedsofourcommunity.

Vision
Teamwork
Workingtogethertoachievecommongoals.

Excellence
Demandingthebestfromourselvesandothers.

Accountability
WeareaccountabletotheresidentsandtaxpayersoftheCityofOrangeandarecommittedtoholding ourselves,andeachother,tothehighestmoralandethicalstandardsofconductandperformanceexcellence.

Values
4 661
M
issionValues
GoalActionPlan
Vision
5 TheCity'smission,vision,andvaluessetthefoundationoftheGoalActionPlan. 5 662
The Goal Action Plan (GAP) is intended to guide the City Council and staff so the City of Orange may achieve the six goals identified in the Fiscal Years 2025-2030 Citywide Strategic Plan. As a part of the quarterly updates, the GAP identifies objectives, implementation strategies, timeframes, proposed funding sources, as well as an update column so the City Council and public may know what recent actions have been taken to accomplish each objective.

The objectives detailed in the GAP include the following information to ensure the City achieves each goal in an orderly fashion.

Table Definitions:

Fiscal Years 2025-2030 Citywide Strategic Plan Update: Goal Action Plan 1 Goals - Overarching priorities the City Council identified and were further developed during the Special City Council meetings.

Objective Number - Number to identify a particular objective with the first number aligning with the Goal number (e.g., Goal 2 would start with

2.1). Objective numbers with an asterisk* denote those objectives the department(s) have deemed as a “Need” vs. a “Want”. 2 3 Lead Departments - The primary department(s) responsible for completing the objective. 4 Objective - Brief description of what the respective department(s) would like to achieve.

Completion Timeframe - Short-term (1 Year), Mid-Term (1-3 Years), Long-term (3-5 Years). 5 Description and Status - Additional information on what the objective entails and what the respective department(s) has done, or proposes to do, to complete the objective.
6 Funding Source - Identify which funds or other financing strategies the respective department(s) propose to complete the objective. 7 6
8 December 9 Update - A brief description of any significant updates since August 26, 2025. 663
Objective
Number
Lead
Departments
Objective
Completion
Timeframe
Description and Status Funding Source December 9 Update *1.1 Police Implementation of
contractual parking
enforcement services to
manage parking violations
and increase revenue
Short-term City Council approved third-party vendor contract on May 28, 2024.

Program and revenue updates will be provided
during the quarterly Strategic Plan Updates.

General Fund Between August 16, 2025 - November 18, 2025, SP+ has issued 8,758 citations.
*1.2 Police Increase technology to
reduce crime
Short-term Utilize new Flock Safety contract to establish License Plate Reader (LPR) and live streaming PTZ
camera technology to assist in reducing crime.

Acquire and utilize new technology to advance
crime fighting abilities and move toward building
and staffing a Real Time Crime Center (RTCC).

Seek additional funding through federal earmark
requests or grants for additional equipment and
systems.

Initial cost City
Infrastructure
Bond / Ongoing
cost through
Asset Seizure
Funds and
Federal Earmark
and/or grant
requests
Ongoing - no significant update since August 26, 2025.
*1.3 Police Replace mobile data
computers in patrol fleet to
maintain
contemporary technology
Short-term
Continue to assess longevity of computers and
update system compatibility.

Updates on the number of mobile data computers
replaced will be provided in Strategic Plan
quarterly updates.

Asset Seizure
Funds
One hundred eight-eight (188) AXON AB4 Body Worn
Cameras were delivered near the end of October to replace our previous AB3 versions. The new models have improved
technology and features.

Nine (9) Virtual Reality headsets and three (3) tablets were delivered in mid-October to replace our existing and outdated models. The new models have improved capabilities and
integrate with some of our other training equipment.

GOAL 1: Maintain Strong Emergency and Safety Services
7 664
Objective
Number
Lead Departments Objective
Completion
Timeframe
Description and Status
Funding
Source
December 9 Update
*1.4 Police Engage public and
private
organizations to
participate in
Flock Safety
security program
Short-term Promote Flock Safety security program via social media and community outreach to encourage participation of public and private organizations to provide video/photo evidence to solve crimes.

Progress updates will be provided quarterly in Strategic Plan Updates.

Private
funding
Crime Prevention Specialists have continued to engage with the community and HOA's to participate in the Flock Safety Program.
*1.5 Fire/ Emergency
Management
Develop plans,
policies, and
procedures
consistent with
national standards
Short-term Evaluate emergency management planning software to ensure consistency with state and federal guidelines and regulations.

Annually update Emergency Operations Plan (EOP),
Continuity of Operations Plan (COOP), and Continuity of Government (COG) Plan.

Grants Ongoing - no significant update since August 26, 2025.

1.6 Police/
Community Services
Assist those
Experiencing
Homelessness
Short-term Continuous management and resource engagement with the local homeless population.

Address criminal law violations and quality of life issues impacting the community.

Seek to reduce number of individuals experiencing
homelessness as demonstrated by lowering related calls for service and utilizing available shelters or housing for those who seek assistance.

Executed license agreement with HUB Resource Center
(HRC) and will assist HRC to sustain operations beyond
2026.

General Fund
/ Grant
Opportunities
Between August 13, 2025 and November 18, 2025, the
HEART Team and Homeless Outreach Specialist sheltered 51 people experiencing homelessness in the City of Orange.

1.7 Fire/ Emergency
Management
Enhance
Emergency
Preparedness
Education &
Awareness
Short-term Develop and implement ongoing public awareness campaigns to educate residents about emergency
preparedness.

Regularly assess the effectiveness of programs through
surveys and community feedback.

General Fund
Ongoing - no significant update since August 26, 2025.

GOAL 1: Maintain Strong Emergency and Safety Services
8 The City is seeking the services of a qualified proposer (“Proposer”) who is an Energy Services Company (ESCO) to perform energy services, energy-related improvements and water consumption reduction measures (“Projects”) pursuant to California Government Code section 4217.10 et seq. (Section 4217.10”). The ESCO will identify and implement building improvements to reduce energy and related costs in facilities, such that the annual cost savings are applied to annual payments for improvements. 665
Objective
Number
Lead Departments Objective
Completion
Timeframe
Description and Status
Funding
Source
December 9 Update

1.8 Fire/Emergency
Management
Improve
Emergency
Response
Infrastructure
Short-term
Annually test emergency notifications for residents and businesses (i.e. AlertOC).

Test the Operational Area Radio to the County monthly.

Regularly assess infrastructure improvements and address any gaps.

Provide Strategic Plan quarterly updates to the City
Council.

General Fund/
Grants
Ongoing - no significant update since August 26, 2025.
*1.9 Police
Police facility
improvements to
the Field and
Support
Services Division
to improve
workflow
Mid-term
Contract projects to include furniture replacement,
upgraded lighting, paint, carpeting, and shower facilities.

Bonds, COPS
Fund, and
Police Facility
Fund
The furniture design and pricing is underway for our Traffic Bureau, Briefing Room, Sergeant's Office, and the Bike and HEART Team workspaces.

The new design will provide improved technology,
increased power supply options, and better ergonomics
and appropriation of workspaces.
*1.10
Fire/
Emergency
Management
Strengthen
Interagency
Coordination and
response.

Mid-term
Completed facility shelter assessment at El Modena High School as a large capacity shelter. Updated MOU to be
executed.

Establish Grijalva Sports Center as the designated cityowned facility for care and shelter.

Update MOU/MOAs with Point of Distribution/
Dispensing (POD) sites.

Evaluate interagency coordination bi-annually through
joint exercises and drills.

General Fund Much of these tasks have been completed with no other significant changes since August 26, 2025.

GOAL 1: Maintain Strong Emergency and Safety Services
9 666
Objective
Number
Lead Departments Objective
Completion
Timeframe
Description and Status
Funding
Source
December 9 Update
*1.11 Police Expand the
employee wellness
program
Long-term Continue to utilize our existing wellness grant to fund testing, critical incident debriefs, overall officer health, and psychological services.

Identify other grant opportunities to enhance employee
wellness opportunities.

General Fund
/ Grants
Ongoing - no significant update since August 26,
2025.
*1.12 Fire/
Emergency
Management
Update the Local
Hazard Mitigation
Plan (LHMP) to
enhance emergency
management
planning capabilities
Long-term
Received Hazard Mitigation Grant Program (HMGP) grant
totaling $159,990.

The Local Hazard Mitigation Plan will be updated by no later than April 2027.

Apply to the HMGP following the completion of the LHMP
update to secure more funding for projects.

Grants The updated Local Hazard Mitigation Plan will soon be completed, placing the City well ahead of the April
2027 grant deadline.

GOAL 1: Maintain Strong Emergency and Safety Services
10 667
Objective
Number
Lead
Departments
Objective
Completion
Timeframe
Description and Status Funding Source December 9 Update *2.1
Community
Development
Implement
permitting software
and online platform
to improve the
customer
experience
Short-term
Employ beta testing, utilizing software in a live environment to uncover deficiencies before general software release.

Anticipated to go live with software in FY25.

Building Records
and Planning
Documents
The permitting software and online platform went
live on Tuesday, February 18th, but has since been
expanded to include the Fire Department, Public
Works, and Community Services.
*2.2
Community
Development/
City Attorney
Improve Design
Review Process.

Short-term
Draft guidelines of projects requiring DRC approval, staff approval, or are exempt from Design Review.

General Fund
Per City Council direction, staff developed, and the
City Council approved modifications to the Design
Review Committee’s purview on November 12th.
*2.3
Economic
Development
Implement and
develop a Shop Local
Program
Short-term
Worked with the Orange Chamber of Commerce to launch the Shop Local Program, Experience Orange.

Strategic Plan Quarterly updates will be provided to the City Council.

General Fund
Ongoing. Staff is evaluating the program relative to
sales tax revenues.
*2.4
Economic
Development
Diversify tax revenue Short-term
Staff is having initial discussions with hotels and soliciting proposals from consultants to form a Tourism Improvement district, promoting Orange as a visitor destination.

Capitalize on adjacent projects (e.g., OC Vibe) to attract complementary developments that would generate additional sales tax or transient occupancy tax revenues.

Working with consultants to attract high quality retailers and to develop a design concept in the West Katella Area so it may serve as a gateway to Orange.

Redevelopment
Bond Funds
Staff is working with the County of Orange to
finalize a option/lease agreement to utilize the
Orange County Flood Control parcel adjacent to
the Stadium Promenade north of West Katella
Avenue.

GOAL 2: Enhance Economic Development and Achieve Fiscal Sustainability 11 668
Objective Number
Lead
Departments
Objective
Completion
Timeframe
Description and Status Funding Source December 9 Update *2.5 Economic
Development/
Public Works
Form an Enhanced
Infrastructure
Financing District
(EIFD)
Short-term Staff is working to begin the formation process which will take approximately 12 months.

Revenue will fund infrastructure improvements that support economic development in strategic areas of the City.

Redevelopment
Bond Funds
The EIFD was determined to be infeasible at this
time. Staff has terminated the EIFD agreement
with Kosmont Companies.
*2.6 Finance Reduce subsidy from
general tax revenues
Short-term Conduct an updated fee study and evaluate the current indirect cost allocation.

Identify subsidies that could be recovered.

Complete by FY25 and provide information to City Council in quarterly Strategic Plan updates.

General Fund Staff presented the draft fee study and cost allocation plan in September, and received Council
feedback.

Staff is working on scheduling a fee study session
and will incorporate the feedback for future
Council consideration.
*2.7 Library Services Develop and
strengthen
collaborative
partnerships to
provide and enhance
high quality programs,
resources, and spaces
for the public.

Short-term Presented the 2024 OPL Comic Convention in September 2024.

Plan, coordinate, and present 2025 Summer Reading Club by June 2025.

Plan, coordinate, and present FY25 Adult Literacy Program by June 2025.

General Fund /
Seeking Financial
Support from
Community
Partners and
Grants.

Completed 2024 OPL Comic Convention.

Completed 2025 Summer Reading Club.

Completed FY25 Adult Literacy Program.

2.8 Finance/
City Attorney
Assess Procurement
Policies
Short-term Review existing Citywide procurement policies and related municipal codes.

Gather neighboring agency procurement policies to identify trends and other practices while also considering best practices prescribed by the Government Finance Officers Association.

Adopt new procurement polices and municipal codes in FY25.

General Fund Staff developed an ordinance to increase
purchasing thresholds for the City Council’s
consideration. This will help streamline City
operations and bring the City in alignment with
other larger Orange County cities.

GOAL 2: Enhance Economic Development and Achieve Fiscal Sustainability 12 669
Objective Number
Lead
Departments
Objective
Completion
Timeframe
Description and Status Funding Source December 9 Update *2.9 Finance Create a fiscal
sustainability plan Mid-term
Develop and implement a fiscal policy that promotes fiscal responsibility, sustainability, and best practices.

Create a framework and guidelines to assist staff during budget development and ongoing fiscal monitoring.

General Fund
Completed - City Council adopted the financial
management policies as well as the Statement
of Investment Policy at the August 12, 2025
City Council meeting.
*2.10 Finance Achieve and maintain
90% funding status for
pension and OPEB
Mid-term
Monitor and update the Pension Guidelines regularly.

Identify a mechanism to begin funding for OPEB.

Identify opportunities to pay down new unfunded liability.

Quarterly Strategic Plan updates will be provided.

Various Funds
CalPERS reported a preliminary return of 11.6%
net investment for the period ending June 30,
2025, exceeding the discount rate of 6.8%.

CalPERS Actuarial Valuation Reports shows the
City funded at 91% for Safety and 95% for
Miscellaneous Plans as of June 30, 2024.
*2.11 Finance Upgrade the current
financial system Mid-term
Begin implementation of a new financial system to improve efficiency, transparency, and accountability.

Rebuild the chart of accounts and business processes.

Enhance internal control and reduce human errors.

Review opportunities to consolidate financial systems.

Various Funds
Phase 1 of the ERP, financial system, went live
on July 7th.

Phase 2, Payroll and Human Resources, is
underway and is anticipated to go live in
October of 2026.

Phase 3, Utility Billing, is scheduled to kickoff in
September and go live in July of 2026.

No other significant updates since August 26,
2025.

2.12 Community
Development/
City Attorney
Update Zoning
Ordinance for process
clarity and improve
efficiency for new
businesses.

Mid-term
Compile list of ordinances that need to be reviewed and updated.

Begin introducing new ordinances after FY25.

General Fund
The City Council adopted Ordinance No. 13-25
streamlining the sale and service of alcohol for
bona fide restaurants in certain zoning districts.

GOAL 2: Enhance Economic Development and Achieve Fiscal Sustainability 13 670
Objective Number
Lead
Departments
Objective
Completion
Timeframe
Description and Status Funding Source December 9 Update

2.13 Community
Development
Expand upon
permitting software.

Mid-term
Add sign-in portal and monitors on walls after permitting software has been implemented.

Explore the potential and costs for a greeter.

General Fund
/ IT Fund
Ongoing - no significant update since August 26, 2025.

2.14 City Manager/
Finance
Conduct citywide
organizational audit
Mid-Term
Budget in FY26 funds to hire a third-party auditor to
review City operations to ensure the City is applying
industry standard best practices in all departments.

General Fund
Staff received multiple proposals for this services, and due to the overall costs, this project has been placed on hold.

2.15 Community
Services
Park naming/
sponsorship program
Long-Term
Evaluate potential of offering a park naming/sponsorship program as a source of revenue for future park projects. Funding not identified
Completed - Policies for 'Park Naming' and 'Park Asset
Naming and Donations for New City Parks' were
approved by Council in May 2025.

GOAL 2: Enhance Economic Development and Achieve Fiscal Sustainability 14 671
Objective
Number
Lead Departments Objective
Completion
Timeframe
Description and Status Funding Source December 9 Update *3.1 City Manager Develop additional
methods of
communication and
increase subscribers to
City’s communication
forums
Shortterm
Continuously and actively promote online subscription
opportunities currently available to Orange residents and increase the number of subscribers.

Incorporate other vehicles of messaging, including
newsletters, pamphlets, Reddit, etc.

Increase the City’s presence on social media including the number of videos, interactive posts, etc. on social media.

General Fund and
collaboration with
community
partners.

Worked with Economic Development on a
marketing campaign to roll out new Old Towne
maps.

Continued social media updates as paid parking
implementation rolls forward.
*3.2 City Manager Create unified
messaging across
departments
Short-term Meet regularly with other departments to collaborate on unified messaging.

Create citywide communications schedule to promote
collaborative and uniform messaging in FY25.

General Fund Worked with City departments to develop a
holistic social media campaign for Our Orange
Conversation, encouraging residents and
businesses to tell the City about their budget
priorities.

Working with the City Attorney’s Office to
develop social media policy for consistency
across all departments.

Worked with City departments to develop
consistent maps across all webpages.
*3.3 City Manager/ Police
Department/ Fire
Department/
Emergency
Management
Update Crisis
Communication Plan
and Create Citywide
Communication Plan
Short-term Review best practices and contemporary plans utilized by other agencies.

Update and/or develop the City’s crisis communication
plan and Citywide communication plan by end of FY25.

General Fund Ongoing - no significant updates since August 26, 2025.

GOAL 3: Enhance Public Communication Strategy and Quality of Life 15 672
Objective
Number
Lead
Departments
Objective
Completion
Timeframe
Description and Status Funding Source December 9 Update

3.4 Library
Services
Procure,
protect, and
celebrate
Orange's history
and archives.

Short-term Create a Disaster Preparedness
Plan for the Library's History
Center to protect and preserve
archives by May 2025.

Add the Library's digital staff
photograph collection into the
Local History online collection for
public access by December 2025.

General Fund / Seeking
financial support from
community partners
and grants.

Second draft completed of concurrent Pocket Response Plan.

Procured spill kit supplies.

In-depth batch loading training for staff completed.

Coordinated server access to facilitate uploading of photographs. *3.5
Community
Services
Complete new
park on the West
Side
Mid-Term Complete conceptual design in
2024.

Construction budgeted in FY25.

Coordinate with Orange County
Flood Control to align park
project with County levee project
in 2025.

Redevelopment Agency
Funds/Park
Acquisition/ Federal
Earmark
Orange County Flood Control will now be constructing a flood wall along the levee instead of raising it to address safety concerns from OC Sheriff and OC Parks. Without a levee raise, there will no longer be a back slope along most of the future new park area.

In response, the County’s consultant had to draft revised design plans. The County is currently conducting internal review of the revised plans and have also sent them to Army Corps for their review. The County anticipates advertising in Spring 2026, with construction occurring from Summer 2026 to Summer 2027. New West Side Park construction can begin after County’s levee project is complete. *3.6 Community
Services
Complete
pickleball courts
and fitness
equipment
project at Hart
Park
Mid-term Finalize requirements with HUD
to receive funding.

Award bid for construction by end
of 2025.

Park Acquisition Fund
and Federal Earmark Anticipate project completion in Winter 2026.

3.7 Community
Services
Continue to offer
high quality and
efficient, city led
recreation
programs
Mid-term Evaluate current costs associated
with summer, sports and drop-in
programs, and facility and park
rentals.

In progress as part of FY25
General Fund Advertised RFP for contracted services for Aquatics and Summer Youth Programs in November 2025. Staff are also working with the Park Planning and Community Events Commission to evaluate a feasible and cost-effective option for a 250th Celebration for summer 2026. Lastly, staff also met with youth sports groups in November 2025 to discuss proposed fees for field rentals.

GOAL 3: Enhance Public Communication Strategy and Quality of Life 16 673
Objective Number
Lead
Departments
Objective
Completion
Timeframe
Description and Status Funding Source December 9 Update

3.8 Community
Services
Complete new Skate
Park at Grijalva Park.

Mid-Term Finalize design plans.

Construction expected to begin in 2025.

Capital Project
Funds
Advertising bid for construction in November 2025.

Bids due in January 2026.

Award of construction to be submitted for Council
approval in April 2026.

3.9 City Manager City website refresh Mid-term Work with existing vendor or identify new website provider to refresh and improve the City's website.

General Fund Ongoing - no significant update since August 26, 2025.

3.10 City Manager/
Community
Development
Annex County Islands Long-Term Work with Orange County LAFCO and County of Orange to determine City costs (and any County contributions) of annexing the City’s County islands.

Detail costs and submit to City Council for discussion and direction.

General Fund Estimates show the cost to service the County islands will exceed the estimated revenue.

Staff will bring back an item in early 2026 to receive
City Council direction on this matter.

3.11 City Manager/
Community
Services
Former Villa Park
Landfill Improvments
Long-Term Work with the County of Orange to identify feasible improvements to the former Villa Park Landfill with
potential park uses as first priority.

General Fund In lieu of a park, the Orange County Waste and Recycling Department has offered a perimeter fence.

Given the area’s natural and open space setting, staff
does not recommend this project move forward.

3.12 Community
Services/
Community
Development/
City Manager
Evaluate potential of
acquiring part of Santa
Ana golf course
(located in Orange) for
future park site
Long-Term Schedule meetings with neighboring agencies to begin discussions on potential acquisition.

Funding not
identified
Ongoing - no significant update since August 26
2025.

GOAL 3: Enhance Public Communication Strategy and Quality of Life 17 674
Objective Number
Lead
Departments
Objective
Completion
Timeframe
Description and Status Funding Source December 9 Update *4.1 Human Resources Develop and
implement a
comprehensive plan
to market the
City of Orange as
an employer of
choice
Short-term Draft a comprehensive marketing plan by working with the City’s communications team.

Provide quarterly strategic plan updates to the City Council.

Various Funds Ongoing - no significant update since August 26, 2025.
*4.2 Human Resources Create an inclusive
work environment
and build a diverse
workforce
Short-term
Conduct community/educational outreach within all
districts of City in FY25.

Place advertisements within local newspapers and utilize Channel 3 as additional outreach.

Recognize and celebrate employee performance.

General Fund
Human Resources is working in collaboration with
Team Orange, the employee run organization
focused on the growth and development of
employees, to implement an annual awards
ceremony to honor employee achievements
throughout the year.

4.3 Human Resources Reduce the City's
time-to-hire
employees
Short-term
Condensed two background meetings to one.

Offer onsite Livescan at hiring events.

Review and update the City's hiring process to match best practices and industry standards by end of FY25.

General Fund
Ongoing - no significant update since August 26,
2025

4.4 Human Resources Develop Citywide
Internship Program Short-term
Work with faculty at Chapman University and other local Public Administration Graduate Programs to update the
existing internship program.

Work with participating universities to draw students to the City of Orange to build professional experience, and
potentially future employment.

Various Funds
For Fall 2025, the City hosted 5 interns spread
through various departments with an anticipated
end date of late December.

GOAL 4: Improve Employee Retention and Recruitment
18 675
Objective Number
Lead
Departments
Objective
Completion
Timeframe
Description and Status
Funding
Source
December 9 Update

4.5 Human
Resources/ City
Manager
Implement
Succession Planning
Strategies
Short-term
Revive the Orange Leadership Academy to develop current management employees so they may step into key City
leadership roles in the future.

Create methodologies to recognize and develop existing
talent so they are prepared to serve in City leadership positions.

Various Funds
Human Resources staff is planning a Fall 2026
Supervisor's Academy. One was previously held in Fall
2024.
*4.6
Human
Resources
Support change
management
processes, embrace
technology
improvements, and
digitalization.

Mid-term
Convert to a completely electronic Personnel Action Form (PAF) system.

Update employee evaluation process.

Transition Open Enrollment to new software program.

Track required employee training through new software.

Anticipated to be incorporated by FY26.

General
Fund
Ongoing - no significant update since Augsut 26,
2025
*4.7
Human
Resources
Conduct a full
classification and
compensation study
Long-term
Request competitive proposals for a consultant to conduct a full classification and compensation study.

The intent of the study is to ensure pay equity and market alignment; reestablish minimum qualifications and job
descriptions; consolidate the number of job titles; improve recruitment and retention; and identify career progression and professional development.

General Fund
Ongoing - no significant update since August 26,
2025
GOAL 4: Improve Employee Retention and Recruitment
19 676
Objective Number
Lead
Departments
Objective
Completion
Timeframe
Description and Status Funding Source December 9 Update *5.1 Public Works
Update Facility
Condition
Assessment
Short-term
Complete the Assessment to identify facility maintenance needs by end of FY25.

Study would provide analytics on expected useful life,
facility replacement, and costs.

Various Funds Ongoing - no significant update since August 26, 2025.
*5.2
Public Works/
Economic
Development
Complete Old
Towne-West
Orange Shuttle
Feasibility Study
Short-term
Final report completed in Fall 2024.

Identifies routes for local transit service connecting Old Towne to/from activity centers.

Will request implementation funding through OCTA.

M2 Funding
Feasibility Study Completed. City will be submitting
for reimbursement through OCTA.
*5.3
Public Works/
Economic
Development
Deploy a micro
transit service in
and around Old
Towne
Short-term
City Council approved an MOU with ATN to provide
$100,000 in funding to launch service.

Identify options to fund 18-month trial.

Redevelopment
Bond
Funds/Grants
This MOU was terminated due to operational
changes with ATN.
*5.4
Public Works/
Economic
Development
Develop and
implement Old
Towne parking
management
program
Short-term Staff is finalizing an Old Towne parking management program which will include evaluating scenarios for paid parking.

Revenue from future program will support additional
parking and other improvements including way finding
signage to support businesses and economic development.

Parking Fees Payment kiosks and signage to be installed December 2025.

Tentative start scheduled for January 2026.

GOAL 5: Improve Infrastructure, Mobility, and Technology 20 677
Objective Number
Lead
Departments
Objective
Completion
Timeframe
Description and Status Funding Source December 9 Update *5.5 Public Works
Implement full
master plan for
renovation and
reorganization of
City Corp Yard
Short-term
Multiple construction phases are expected over the
next few years.

The first phase of construction began in Fall 2024.

Bond/General
Fund/Sanitation/
Gas Tax
The first phase of this project is complete.

Phase two will begin in FY26.

No other significant updates since August 26,
2025.
*5.6 Public Works
Develop an Active
Transportation
Plan
Short-term
Plan development to begin in FY25 and will provide a
roadmap for improving bicycle and pedestrian
safety/mobility, including identifying candidate
corridors to be converted into “complete streets.”
Federal Funding/
TSIP / Grants
In October 2025, the City Council approved an
agreement with Mark Thomas and Company, Inc.
to develop a Citywide Active Transportation Plan.
*5.7 Public Works
Update Storm
Drain Master Plan
Mid-term
Identify third party consultant to develop master plan.

Master plan will provide information on needed
improvements to address flooding issues and/or
existing deficiencies.

FEMA/Sanitation
Fund/General
Fund
Ongoing - no significant update since August 26,
2025.
*5.8
Public Works/
Community
Development
Update Sewer
Master Plan to
coordinate with
next General
Plan update
Mid-Term
A third-party consultant will be hired in FY26 or FY27
(dependent on General Plan update) to identify sewer
system deficiencies while also providing analytics on
expected useful life, sewer replacement, and costs.

Sanitation Fund
Ongoing - no significant update since August 26,
2025.

GOAL 5: Improve Infrastructure, Mobility, and Technology 21 678
Objective Number
Lead
Departments
Objective Completion Timeframe Description and Status Funding Source December 9 Update *5.9 Community
Services
Identify costs and
funding associated
with maintaining
new amenities
Mid-term
Identify costs and funding sources to maintain new
skate park, pickleball courts, new park in West
Orange, Antepassado Park, and restroom building at
El Modena Library/Basin.

Funding not yet
identified
Antepasado Park opened in October 2025.

Public Works assumed responsibility and
identified funding for ongoing maintenance.

El Modena Library/Basin restroom opened in
April 2025 and Community Services identified
funding for on-going maintenance.
*5.10 Community
Services
Update Parks and
Recreation Master
Plan
Mid-term
Funding request to be included in proposed FY26 CIP.

Master Plan completed by 2027. Park Acquisition
Fund
Ongoing - no significant update since August
26, 2025.
*5.11 Community
Services
Update Master
Plan for Grijalva
Park
Mid-Term
Included in the FY25 CIP.

Set fundraising and operation goals/timelines for
outside organizations (Library Foundation, GOCAT,
and Senior Center) for proposed new facilities.

Complete plan by 2025.

Park Acquisition
Fund
Worked with Montrose and Kimley-Horne to
establish a community outreach plan and
revise the timeline for completion in order to
account for GOCAT fundraising timelines.

Revised Masterplan with the community's
input has been incorporated.

Scheduled to be presented to Park Planning
and Community Events Commission in Fall
2026, followed by a final Masterplan
presented to Council in early 2027.
*5.12
Information
Technology
Develop Citywide
Information
Technology
Strategic Plan
Mid-term
Develop comprehensive plan of needed technology
services to effectively serve the community over the
next decade by end of FY26 and assess current IT
structure.

General Fund
This item was intended to be folded into the
Citywide Organizational Assessment which is
now on hold.

Staff will evaluate the need for a
comprehensive plan during the FY27 budget
development process.

GOAL 5: Improve Infrastructure, Mobility, and Technology 22 679
Objective Number
Lead
Departments
Objective Completion Timeframe Description and Status Funding Source December 9 Update

5.13 Public Works/
Community
Services
Work
Assessment
Management
System
Mid-term
Work with consultant to track costs and labor
associated with parks maintenance and plan for
maintenance needs possibly by FY26.

Various Funds
Ongoing - no significant update since August 26,
2025.

5.14 Public Works/
Economic
Development
Identify
opportunities to
add landscape
medians on
arterial streets
Mid-term
Evaluate and identify opportunities to beautify
and add landscaping throughout the City.

Currently is conceptual and still planning course
of action.

Quarterly updates will be provided to the City
Council in Strategic Plan Updates.

Enhanced
Infrastructure
Financing District /
Gas Tax / M2
Funds
Ongoing - no significant update since August 26,
2025.

5.15 Public Works
Create Master
Plan for EV
charging
infrastructure at
City facilities
Long-term
Budget funds to begin developing plan possibly in
FY28.

The plan would evaluate all City facilities for EV
readiness while conducting a gap analysis which
could be used to guide future projects.

General Fund /
Grants
Ongoing - no significant update since August 26,
2025.

5.16 Public Works
Develop a
Facility Energy
Efficiency
Master Plan
Long-term
The plan would evaluate all City facilities energy
usage and ways to save energy / cost.

Based on the findings, a course of action to
improve efficiency would be developed.

Staff will consider options to develop plan.

General Fund /
Grants
Ongoing - no significant update since August 26,
2025.

GOAL 5: Improve Infrastructure, Mobility, and Technology 23 680
Objective Number
Lead
Departments
Objective Completion Timeframe Description and Status Funding Source December 9 Update

5.17 Public Works
Connect houses
on septic to city
sewer system
Long-Term
Identify remaining homes currently on septic.

Engage property owners and identify funding
strategies to possibly lessen homeowner costs to
move onto City sewer system.

General Fund
Ongoing - no significant update since August
26, 2025.

5.18 Public Works
Complete
Santiago Creek
Trail Extension
Long-term
Phase 1 of project currently underway with
construction completion anticipated in
September 2027.

Staff continues to search for outside funding
opportunities through OCTA and/or federal
community project requests.

This final phase would complete the multipurpose
trail.

California Active
Transportation Program
Funds / Grants /
Federal earmark
The City was awarded grant funding from
OCTA for the environmental and engineering
phases of this project, which will allow the City
to compete for other grant opportunities to
fund the construction phase of the project.

5.19 Public Works
Retaining wall
resiliency
Long-term
Catalogue homes with retaining walls vulnerable
to natural disasters including earthquakes or
significant rain events.

Engage property owners and identify funding
strategies to possibly share costs in retrofitting
and securing susceptible retaining walls.

General Fund
Ongoing - no significant update since August
26, 2025.

GOAL 5: Improve Infrastructure, Mobility, and Technology 24 681
Objective Number Lead Departments Objective Completion Timeframe Description and Status Funding
Source
December 9 Update
*6.1
Community
Development/City
Attorney
Develop
Historic
Preservation
Ordinance
Mid-Term
Develop a historic preservation ordinance that
encourages adaptive uses, preserves
architecturally and historically significant
structures, and fosters civic pride.

Complete in FY26.

General
Fund
Per City Council direction, an agreement with
Chattel, Inc. was executed on November 12 to
assist in developing a historic preservation ordinance. th
*6.2
City Manager/
Community
Development/City
Attorney
Become a
Certified Local
Government as
recognized by
the National
Historic
Preservation
Act
Mid-Term
Apply to become a Certified Local Government,
helping secure funding and providing technical
assistance to preserve historical assets.

Complete in FY26.

General Fund
To become a Certified Local Government, the City
must adopt a historic preservation ordinance.

Further progress will be made when the historic
preservation ordinance is finalized.
*6.3
Community
Development/
Fire
Develop
comprehensive
inventory of
historical
assets Citywide
Mid-Term
Develop parameters on what constitutes a
historical structure/asset by FY27.

Engage the community to provide input on
potential historical assets by FY27.

Develop comprehensive list of historical assets for
City Council consideration.

General
Fund
Will be developed as the historic preservation
ordinance is created.

GOAL 6: Ensure the Preservation of Historic Resources
25 682
Agenda Item
Orange City Council
Item #: 10.5. 12/9/2025 File #: 25-0640
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Garrett Smith, City Treasurer

1. SUBJECT
Investment Portfolio Update for July, August, and September of 2025.

2. SUMMARY
These reports provide a compilation of three-monthly Treasurer’s Reports to the City Council for the first quarter of Fiscal Year 2025-2026. Included in the reports are an economic update and detail of the City’s portfolio holdings, monthly transactions, and consolidated information on all cash and investments.

3. RECOMMENDED ACTION
Receive and file.

4. FISCAL IMPACT
None.

5. STRATEGIC PLAN GOALS
Goal 2: Enhance Economic Development and Achieve Fiscal Sustainability.

6. DISCUSSION AND BACKGROUND
On August 12, 2025, the Orange City Council adopted Resolution No. 25-0474, approving the City’s Fiscal Year 2025-26 Statement of Investment Policy (Investment Policy) in accordance with California Government Code Sections 53600 et seq. Per the Investment Policy, three monthly investment reports are to be submitted to the City Council within 45 days following the end of the quarter.

As required by the City’s present Investment Policy, the City Treasurer’s report delineates all investments made by the City Treasurer for the City, its special funds, and the Successor Agency funds, by investment type and by broker.

The monthly Compliance Report certifying compliance of all investments with both the Government Code and the City’s Investment Policy is included.

The Investment Portfolio Statement accurately reflects all investments held by the City and its agents as of the end of the month. The accompanying reports and investment strategies were reviewed by the Investment Committee on October 22, 2025. A summary of Treasurer’s cash and investments is also included.

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Item #: 10.5. 12/9/2025 File #: 25-0640
Summary of Cash and Investments:

The cash and investment report provides a summary of the cash and investment accounts held by the City as quarter ending September 30, 2025. As of September 30, 2025, the book value of the City’s total investment portfolio was $144.4 million, of which $106.5 million, or 73.8%, was managed by Chandler Asset Management (Chandler), the City’s investment manager. The remaining balance $37.9 million of the portfolio was managed by City staff of which $25.8 million was invested in the Local Agency Investment Fund (LAIF) and $12.1 million held in the City’s operating checking account.

Cash & Investments Balance₁
Chandler Investments: $106,498,016
LAIF, City: $20,218,598
LAIF, Successor Agency: $5,585,932
Wells Fargo Bank: $12,090,873
Balance at 3/31/2025 $144,393,418
(1)Represents the bank balance. Includes operating cash and investments (valued at cost). Does not include deposits with administrator, imprest cash, fiscal agent cash and investments, and deferred compensation.

Pursuant to California Government Code Section 53646(b)(3), the City certifies that the reported cash and investment balances are sufficient to meet anticipated expenditures for the next six months.

In summary, cash and investments as of September 30, 2025, totaled $144.4 million. The City’s balances by fund are presented in the Cash and Investment by Fund attachment.

Fund Categories Amount
General Fund 24,604,550 17%
Special Revenue Fund 29,921,691 21%
Enterprise Fund 37,512,416 26%
Capital Project Fund 25,001,645 17%
Internal Service Fund 17,680,955 12%
Other Funds 9,672,162 7%
144,393,418 100.0%
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Item #: 10.5. 12/9/2025 File #: 25-0640
The City invests a large portion of its portfolio in Federal Agency Securities and U.S. Treasury Notes due to safety and preservation of capital to prevent loss. The City also invests a portion of its funds in LAIF which offers same day liquidity. Additionally, the City invests in high quality corporate notes, asset backed securities, and supranational agency bonds to obtain higher yields and add diversity to the portfolio. As of September 30, 2025, the City investments consisted of the following and are compliant with the Investment Policy:

Investment Type
Book Value as of
September 30,
2025
Percentage of Portfolio
Investment by Type
Federal Agency Securities 23,615,052 73.76%
Corporate Notes 29,017,024
Commercial Paper 1,967,026
U.S. Treasury Notes 38,045,163
Asset Backed Securities 10,994,170
Supranational 2,598,477
Money Market Fund 259,978
Chandler Custodial Cash 1,125
Local Agency Investment Fund City (LAIF 604) 20,218,598 17.87% Local Agency Investment Fund Successor (LAIF 007) 5,585,932 Checking Account/Custodial Cash (WF14) 581,083 8.37%
Checking Account/Custodial Cash (WF15) 11,037,499
Checking Account/Custodial Cash (WF12) 472,291
Total Investments 144,393,418 100%
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Item #: 10.5. 12/9/2025 File #: 25-0640
Investment Type
Book Value as of
September 30,
2025
Percentage of Portfolio
Investment by Type
Federal Agency Securities 23,615,052 73.76%
Corporate Notes 29,017,024
Commercial Paper 1,967,026
U.S. Treasury Notes 38,045,163
Asset Backed Securities 10,994,170
Supranational 2,598,477
Money Market Fund 259,978
Chandler Custodial Cash 1,125
Local Agency Investment Fund City (LAIF 604) 20,218,598 17.87% Local Agency Investment Fund Successor (LAIF 007) 5,585,932 Checking Account/Custodial Cash (WF14) 581,083 8.37%
Checking Account/Custodial Cash (WF15) 11,037,499
Checking Account/Custodial Cash (WF12) 472,291
Total Investments 144,393,418 100%
Significant Cash Transactions:

The City’s total cash decreased by about $23.1 million from the last quarter’s total of $167.5 million.

Total cash fluctuates over the course of the fiscal year due to cyclical events. All cash disbursements are within the FY 2024-25 and FY 2025-26 budget and all check registers are presented to the City Council monthly.

Treasurers’ Comments:

Q1 FY26 showed slight upside from a benchmark perspective with 1.27% return vs 1.14% benchmark. We did not have much movement between sectors this quarter as majority of that took place last quarter with a greater shift into the US Treasury.

The investment portfolio as a whole, is in a healthy state and in full compliance with City and state regulations.

In addition to the investment portfolio being in good standing, we also saw dividends on our Wells Fargo side. The interest rates do fluctuate on a monthly basis, ranging from 3.97% to 4.17%, the values are below for reference:

July 2025 = $47,004
August 2025 = $49,296
September 2025 = $29,951
TOTAL = $126,251

7. ATTACHMENTS
City of Orange Page 4 of 5 Printed on 12/3/2025
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Item #: 10.5. 12/9/2025 File #: 25-0640
· Chandler Monthly Investment Report July 2025
· Chandler Monthly Investment Report August 2025
· Chandler Monthly Investment Report September 2025
· Chandler Investment Report for the Period Ending September 30, 2025 City of Orange Page 5 of 5 Printed on 12/3/2025
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Agenda Item
Orange City Council
Item #: 10.5. 12/9/2025 File #: 25-0640
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Garrett Smith, City Treasurer

1. SUBJECT
Investment Portfolio Update for July, August, and September of 2025.

2. SUMMARY
These reports provide a compilation of three-monthly Treasurer’s Reports to the City Council for the first quarter of Fiscal Year 2025-2026. Included in the reports are an economic update and detail of the City’s portfolio holdings, monthly transactions, and consolidated information on all cash and investments.

3. RECOMMENDED ACTION
Receive and file.

4. FISCAL IMPACT
None.

5. STRATEGIC PLAN GOALS
Goal 2: Enhance Economic Development and Achieve Fiscal Sustainability.

6. DISCUSSION AND BACKGROUND
On August 12, 2025, the Orange City Council adopted Resolution No. 25-0474, approving the City’s Fiscal Year 2025-26 Statement of Investment Policy (Investment Policy) in accordance with California Government Code Sections 53600 et seq. Per the Investment Policy, three monthly investment reports are to be submitted to the City Council within 45 days following the end of the quarter.

As required by the City’s present Investment Policy, the City Treasurer’s report delineates all investments made by the City Treasurer for the City, its special funds, and the Successor Agency funds, by investment type and by broker.

The monthly Compliance Report certifying compliance of all investments with both the Government Code and the City’s Investment Policy is included.

The Investment Portfolio Statement accurately reflects all investments held by the City and its agents as of the end of the month. The accompanying reports and investment strategies were reviewed by the Investment Committee on October 22, 2025. A summary of Treasurer’s cash and investments is also included.

City of Orange Page 1 of 5 Printed on 12/3/2025
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Item #: 10.5. 12/9/2025 File #: 25-0640
Summary of Cash and Investments:

The cash and investment report provides a summary of the cash and investment accounts held by the City as quarter ending September 30, 2025. As of September 30, 2025, the book value of the City’s total investment portfolio was $144.4 million, of which $106.5 million, or 73.8%, was managed by Chandler Asset Management (Chandler), the City’s investment manager. The remaining balance $37.9 million of the portfolio was managed by City staff of which $25.8 million was invested in the Local Agency Investment Fund (LAIF) and $12.1 million held in the City’s operating checking account.

Cash & Investments Balance₁
Chandler Investments: $106,498,016
LAIF, City: $20,218,598
LAIF, Successor Agency: $5,585,932
Wells Fargo Bank: $12,090,873
Balance at 3/31/2025 $144,393,418
(1)Represents the bank balance. Includes operating cash and investments (valued at cost). Does not include deposits with administrator, imprest cash, fiscal agent cash and investments, and deferred compensation.

Pursuant to California Government Code Section 53646(b)(3), the City certifies that the reported cash and investment balances are sufficient to meet anticipated expenditures for the next six months.

In summary, cash and investments as of September 30, 2025, totaled $144.4 million. The City’s balances by fund are presented in the Cash and Investment by Fund attachment.

Fund Categories Amount
General Fund 24,604,550 17%
Special Revenue Fund 29,921,691 21%
Enterprise Fund 37,512,416 26%
Capital Project Fund 25,001,645 17%
Internal Service Fund 17,680,955 12%
Other Funds 9,672,162 7%
144,393,418 100.0%
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Item #: 10.5. 12/9/2025 File #: 25-0640
The City invests a large portion of its portfolio in Federal Agency Securities and U.S. Treasury Notes due to safety and preservation of capital to prevent loss. The City also invests a portion of its funds in LAIF which offers same day liquidity. Additionally, the City invests in high quality corporate notes, asset backed securities, and supranational agency bonds to obtain higher yields and add diversity to the portfolio. As of September 30, 2025, the City investments consisted of the following and are compliant with the Investment Policy:

Investment Type
Book Value as of
September 30,
2025
Percentage of Portfolio
Investment by Type
Federal Agency Securities 23,615,052 73.76%
Corporate Notes 29,017,024
Commercial Paper 1,967,026
U.S. Treasury Notes 38,045,163
Asset Backed Securities 10,994,170
Supranational 2,598,477
Money Market Fund 259,978
Chandler Custodial Cash 1,125
Local Agency Investment Fund City (LAIF 604) 20,218,598 17.87% Local Agency Investment Fund Successor (LAIF 007) 5,585,932 Checking Account/Custodial Cash (WF14) 581,083 8.37%
Checking Account/Custodial Cash (WF15) 11,037,499
Checking Account/Custodial Cash (WF12) 472,291
Total Investments 144,393,418 100%
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Item #: 10.5. 12/9/2025 File #: 25-0640
Investment Type
Book Value as of
September 30,
2025
Percentage of Portfolio
Investment by Type
Federal Agency Securities 23,615,052 73.76%
Corporate Notes 29,017,024
Commercial Paper 1,967,026
U.S. Treasury Notes 38,045,163
Asset Backed Securities 10,994,170
Supranational 2,598,477
Money Market Fund 259,978
Chandler Custodial Cash 1,125
Local Agency Investment Fund City (LAIF 604) 20,218,598 17.87% Local Agency Investment Fund Successor (LAIF 007) 5,585,932 Checking Account/Custodial Cash (WF14) 581,083 8.37%
Checking Account/Custodial Cash (WF15) 11,037,499
Checking Account/Custodial Cash (WF12) 472,291
Total Investments 144,393,418 100%
Significant Cash Transactions:

The City’s total cash decreased by about $23.1 million from the last quarter’s total of $167.5 million.

Total cash fluctuates over the course of the fiscal year due to cyclical events. All cash disbursements are within the FY 2024-25 and FY 2025-26 budget and all check registers are presented to the City Council monthly.

Treasurers’ Comments:

Q1 FY26 showed slight upside from a benchmark perspective with 1.27% return vs 1.14% benchmark. We did not have much movement between sectors this quarter as majority of that took place last quarter with a greater shift into the US Treasury.

The investment portfolio as a whole, is in a healthy state and in full compliance with City and state regulations.

In addition to the investment portfolio being in good standing, we also saw dividends on our Wells Fargo side. The interest rates do fluctuate on a monthly basis, ranging from 3.97% to 4.17%, the values are below for reference:

July 2025 = $47,004
August 2025 = $49,296
September 2025 = $29,951
TOTAL = $126,251

7. ATTACHMENTS
City of Orange Page 4 of 5 Printed on 12/3/2025
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Item #: 10.5. 12/9/2025 File #: 25-0640
· Chandler Monthly Investment Report July 2025
· Chandler Monthly Investment Report August 2025
· Chandler Monthly Investment Report September 2025
· Chandler Investment Report for the Period Ending September 30, 2025 City of Orange Page 5 of 5 Printed on 12/3/2025
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MONTHLY ACCOUNT STATEMENT
City of Orange | Account #10888 | As of July 31, 2025
CHANDLER ASSET MANAGEMENT | chandlerasset.com
Information contained herein is confidential. We urge you to compare this statement to the one you receive from your qualified custodian. Please see Important Disclosures at the end of the statement.

Chandler Team:

For questions about your account, please call (800) 317-4747, or contact [email protected]
Custodian:

US Bank
693
CONFIDENTIAL | 2
City of Orange | Account #10888 | As of July 31, 2025
Execution Time: 08/04/2025 12:11:12 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

PORTFOLIO SUMMARY
Portfolio Characteristics
Sector Allocation
Performance Review
Account Summary
Maturity Distribution
Top Issuers
Credit Quality (S&P)
Total Rate of Return** 1M 3M YTD 1YR 2YRS 3YRS 5YRS 10YRS Since Inception (01/01/22)
City of Orange (0.03%) 0.53% 3.34% 4.67% 5.33% 3.43% -- -- 1.70% Benchmark Return (0.14%) 0.23% 3.24% 4.38% 4.88% 2.96% -- -- 1.52% Average Modified Duration 2.44
Average Coupon 3.35%
Average Purchase YTM 3.56%
Average Market YTM 4.18%
Average Credit Quality* AA+
Average Final Maturity 2.86
Average Life 2.50
End Values as of
06/30/2025
End Values as of
07/31/2025
Market Value 105,780,134.31 105,822,548.81
Accrued Interest 817,770.17 731,173.22
Total Market Value 106,597,904.48 106,553,722.03
Income Earned 406,770.66 312,279.06
Cont/WD 0.00 0.00
Par 105,846,920.85 106,234,176.26
Book Value 105,399,801.80 105,792,369.16
Cost Value 105,313,878.94 105,700,274.66
Government of The United States 35.27%
Federal Home Loan Banks 8.37%
Federal Home Loan Mortgage Corp 7.54%
Toyota Motor Corporation 4.69%
Farm Credit System 3.93%
Apple Inc. 2.78%
International Bank for Recon and Dev 2.47%
FHLMC 2.30%
**Periods over 1 year are annualized.

Benchmark: ICE BofA 1-5 Year Unsubordinated US Treasury & Agency Index Secondary Benchmark:
*The average credit quality is a weighted average calculation of the highest of S&P, Moody’s and Fitch. 694
CONFIDENTIAL | 3
City of Orange | Account #10888 | As of July 31, 2025
Execution Time: 08/04/2025 12:11:12 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

RECONCILIATION SUMMARY
Accrual Activity Summary
Fair Market Activity Summary
Month to Date Fiscal Year to Date
(07/01/2025)
Beginning Book Value 105,399,801.80 105,399,801.80
Maturities/Calls (775,000.00) (775,000.00)
Principal Paydowns (39,115.33) (39,115.33)
Purchases 2,372,126.28 2,372,126.28
Sales (1,183,093.27) (1,183,093.27)
Change in Cash, Payables, Receivables 861.17 861.17
Amortization/Accretion 16,788.50 16,788.50
Realized Gain (Loss) 0.01 0.01
Ending Book Value 105,792,369.15 105,792,369.15
Month to Date Fiscal Year to Date
(07/01/2025)
Beginning Market Value 105,780,134.31 105,780,134.31
Maturities/Calls (775,000.00) (775,000.00)
Principal Paydowns (39,115.33) (39,115.33)
Purchases 2,372,126.28 2,372,126.28
Sales (1,183,093.27) (1,183,093.27)
Change in Cash, Payables, Receivables 861.17 861.17
Amortization/Accretion 16,788.50 16,788.50
Change in Net Unrealized Gain (Loss) (350,152.87) (350,152.87) Realized Gain (Loss) 0.01 0.01
Ending Market Value 105,822,548.81 105,822,548.81
Maturities / Calls
Month to Date (775,000.00)
Fiscal Year to Date (775,000.00)
Principal Paydowns
Month to Date (39,115.33)
Fiscal Year to Date (39,115.33)
Purchases
Month to Date 2,372,126.28
Fiscal Year to Date 2,372,126.28
Sales
Month to Date (1,183,093.27)
Fiscal Year to Date (1,183,093.27)
Interest Received
Month to Date 390,212.51
Fiscal Year to Date 390,212.51
Purchased / Sold Interest
Month to Date (8,125.00)
Fiscal Year to Date (8,125.00)
695
CONFIDENTIAL | 4
City of Orange | Account #10888 | As of July 31, 2025
Execution Time: 08/04/2025 12:11:12 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

HOLDINGS REPORT
Cusip Security Description Par Value/
Units
Purchase Date
Purchase Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
ABS
43815JAC7 HAROT 2023-1 A3 5.04
04/21/2027 104,638.74 02/16/20235.09%
104,619.29
104,630.69
100.19

4.61%
104,840.30
146.49

0.10%
209.61
Aaa/NA
AAA

1.72 0.40
47800CAC0 JDOT 2023 A3 5.01 11/15/2027 263,580.81 02/22/2023

3.39%
263,532.79
263,557.46
100.23

4.71%
264,199.01
586.91

0.25%
641.56
Aaa/NA
AAA

2.29 0.66
36271VAD9 GMALT 2025-1 A3 4.66
02/21/2028 430,000.00 02/05/20254.66%
429,949.26
429,957.07
100.42

4.40%
431,795.34
612.27

0.41%
1,838.26
NA/AAA
AAA

2.56 1.38
05592XAD2 BMWOT 2023-A A3 5.47
02/25/2028 131,853.60 07/11/20235.47%
131,830.24
131,840.58
100.57

4.46%
132,611.28
120.21

0.13%
770.69
NA/AAA
AAA

2.57 0.54
44935DAD1 HALST 2025-B A3 4.53
04/17/2028 330,000.00 04/24/20254.53%
329,970.20
329,972.76
100.25

4.42%
330,837.01
664.40

0.31%
864.25
NA/AAA
AAA

2.71 1.68
02582JJZ4 AMXCA 2023-1 A 4.87
05/15/2026 350,000.00 06/07/20234.92%
349,968.96
349,989.21
100.38

4.42%
351,341.06
757.56

0.33%
1,351.85
NA/AAA
AAA

0.79 0.76
362962AD4 GMALT 2025-2 A3 4.58
05/22/2028 985,000.00 --4.80%
985,558.36
985,510.63
100.38

4.39%
988,694.14
1,378.45

0.93%
3,183.52
NA/AAA
AAA

2.81 1.57
438123AC5 HAROT 2023-4 A3 5.67
06/21/2028 330,000.00 11/01/20235.74%
329,941.89
329,963.66
100.91

4.56%
332,988.15
519.75

0.31%
3,024.49
Aaa/NA
AAA

2.89 0.75
161571HT4 CHAIT 2023-1 A 5.16 09/15/2028 1,060,000.00 09/07/2023

5.23%
1,059,706.17
1,059,816.50
100.91

4.36%
1,069,680.87
2,430.93

1.01%
9,864.38
NA/AAA
AAA

3.13 1.07
02582JKD1 AMXCA 2023-3 A 5.23
09/15/2026 1,055,000.00 09/12/20235.29%
1,054,952.84
1,054,982.29
100.96

4.39%
1,065,154.38
2,452.29

1.01%
10,172.08
NA/AAA
AAA

1.13 1.07
096919AD7 BMWOT 2024-A A3 5.18
02/26/2029 450,000.00 06/04/20245.18%
449,931.65
449,948.17
100.93

4.40%
454,169.66
388.50

0.43%
4,221.48
Aaa/AAA
NA

3.57 1.10
47786WAD2 JDOT 2024-B A3 5.2 03/15/2029 510,000.00 06/11/2024

5.81%
509,900.30
509,923.86
101.23

4.48%
516,278.30
1,178.67

0.49%
6,354.45
Aaa/NA
AAA

3.62 1.56
44934QAD3 HART 2024-B A3 4.84
03/15/2029 285,000.00 07/16/20245.45%
284,956.99
284,966.45
100.64

4.40%
286,835.34
613.07

0.27%
1,868.89
NA/AAA
AAA

3.62 1.32
43813YAC6 HAROT 2024-3 A3 4.57
03/21/2029 630,000.00 08/09/20244.66%
629,901.03
629,921.44
100.25

4.43%
631,593.40
799.75

0.60%
1,671.96
Aaa/NA
AAA

3.64 1.33
58768YAD7 MBALT 2025-A A3 4.61
04/16/2029 530,000.00 05/14/20254.66%
529,935.39
529,938.65
100.66

4.36%
533,487.40
1,085.91

0.50%
3,548.75
NA/AAA
AAA

3.71 2.19
05522RDJ4 BACCT 2024-1 A 4.93
05/15/2029 505,000.00 06/06/20244.93%
504,971.67
504,978.28
101.20

4.27%
511,036.92
1,106.51

0.48%
6,058.64
Aaa/AAA
NA

3.79 1.68
47800DAD6 JDOT 2025 A3 4.23 09/17/2029 500,000.00 03/04/2025

5.09%
499,968.55
499,971.27

99.82 4.34%
499,088.15
940.00

0.47%
(883.12)
Aaa/NA
AAA

4.13 2.39
696
CONFIDENTIAL | 5
City of Orange | Account #10888 | As of July 31, 2025
Execution Time: 08/04/2025 12:11:12 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

HOLDINGS REPORT
Cusip Security Description Par Value/
Units
Purchase Date
Purchase Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
43814VAC1 HAROT 2025-1 A3 4.57
09/21/2029 795,000.00 02/04/20254.57%
794,975.51
794,978.00
100.64

4.25%
800,091.26
1,009.21

0.76%
5,113.26
NA/AAA
AAA

4.14 1.74
096924AD7 BMWOT 2025-A A3 4.56
09/25/2029 680,000.00 02/04/20254.56%
679,933.02
679,939.77
100.42

4.34%
682,854.44
516.80

0.65%
2,914.66
Aaa/AAA
NA

4.15 1.57
92970QAE5 WFCIT 2024-2 A 4.29
10/15/2029 560,000.00 10/17/20244.29%
559,916.78
559,929.65
100.18

4.24%
561,023.12
1,067.73

0.53%
1,093.47
Aaa/AAA
NA

4.21 2.06
44935CAD3 HART 2025-A A3 4.32
10/15/2029 635,000.00 03/04/20254.84%
634,906.34
634,914.27
100.15

4.28%
635,942.98
1,219.20

0.60%
1,028.71
NA/AAA
AAA

4.21 1.98
Total ABS 11,120,073.15 4.91%
11,119,327.23
11,119,630.66
100.58

4.38%
11,184,542.50
19,594.61

10.57%
64,911.84

3.19 1.47
AGENCY
3134GW3Z7

FEDERAL HOME LOAN
MORTGAGE CORP 0.6
10/28/2025
8,050,000.00 10/28/2020

0.60%
8,050,000.00
8,050,000.00

99.08 4.45%
7,975,720.72
12,477.50

7.54%
(74,279.28)
Aa1/AA+
AA+

0.24 0.24
3130ANDF4 FEDERAL HOME LOAN BANKS 0.9
07/29/2026 5,000,000.00 07/29/20210.90%
5,010,000.00
5,000,000.00

96.79 4.23%
4,839,691.40
250.00

4.57%
(160,308.60)
Aa1/AA+
AA+

0.99 0.97
3133EPDJ1

FEDERAL FARM CREDIT
BANKS FUNDING CORP 4.375
09/15/2027
2,000,000.00 03/27/2023

3.81%
2,045,720.00
2,021,711.40
100.64

4.06%
2,012,741.10
33,055.56

1.90%
(8,970.30)
Aa1/AA+
AA+

2.13 1.98
3130AEB25 FEDERAL HOME LOAN BANKS

3.25 06/09/2028 2,000,000.00 07/24/20234.15%
1,921,180.00
1,953,840.95

98.29 3.89%
1,965,712.70
9,388.89

1.86%
11,871.75
Aa1/AA+
AA+

2.86 2.68
3130AXQK7 FEDERAL HOME LOAN BANKS

4.75 12/08/2028 2,000,000.00 01/29/20244.05%
2,060,660.00
2,041,887.54
102.61

3.91%
2,052,134.06
13,986.11

1.94%
10,246.52
Aa1/AA+
AA+

3.36 3.06
3133ERDH1 FEDERAL FARM CREDIT BANKS
FUNDING CORP 4.75 04/30/2029 2,100,000.00 04/29/20244.70% 2,104,263.00
2,103,193.75
102.38

4.06%
2,149,888.21
25,214.58

2.03%
46,694.46
Aa1/AA+
AA+

3.75 3.37
Total Agency 21,150,000.00 2.07%
21,191,823.00
21,170,633.64

99.31 4.22%
20,995,888.19
94,372.64

19.84%
(174,745.46)

1.50 1.40

AGENCY CMBS
3137FPJG1 FHMS K-099 A2 2.595
09/25/2029 1,140,000.00 06/11/20254.29%
1,066,122.66
1,068,332.26

93.84 4.25%
1,069,753.54
2,465.25

1.01%
1,421.29
Aa1/AA+
AAA

4.15 3.76
3137FRUT6 FHMS K-106 A2 2.069
01/25/2030 1,500,000.00 06/12/20254.23%
1,365,820.31
1,369,459.90

91.11 4.27%
1,366,666.80
2,586.25

1.29%
(2,793.10)
Aa1/AA+
AAA

4.49 4.16
Total Agency CMBS 2,640,000.00 4.26%
2,431,942.97
2,437,792.16

92.31 4.26%
2,436,420.34
5,051.50

2.30%
(1,371.82)

4.34 3.98
697
CONFIDENTIAL | 6
City of Orange | Account #10888 | As of July 31, 2025
Execution Time: 08/04/2025 12:11:12 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

HOLDINGS REPORT
Cusip Security Description Par Value/
Units
Purchase Date
Purchase Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
CASH
CCYUSD Receivable 2,592.31 -- 2,592.31
2,592.31

1.00 0.00%
2,592.31

0.00 0.00%

0.00 Aaa/AAA
AAA

0.00 0.00
Total Cash 2,592.31
2,592.31
2,592.31

1.00 0.00%
2,592.31

0.00 0.00%

0.00 0.00

0.00 COMMERCIAL
PAPER
62479MBH5 MUFG Bank, Ltd., New York
Branch 02/17/2026 2,000,000.00 05/23/20254.41%
1,936,898.89
1,952,555.56

97.58 4.53%
1,951,672.00

0.00 1.84%
(883.56)
P-1/A-1
NA

0.55 0.55
Total Commercial
Paper 2,000,000.00 4.41%
1,936,898.89
1,952,555.56

97.58 4.53%
1,951,672.00

0.00 1.84%
(883.56)

0.55 0.55

CORPORATE
89236THP3 TOYOTA MOTOR CREDIT CORP

0.8 10/16/2025 5,000,000.00 11/19/20200.70%
5,025,000.00
5,001,060.27

99.24 4.49%
4,961,838.75
11,666.67

4.69%
(39,221.52)
A1/A+
A+

0.21 0.21
63743HFF4

NATIONAL RURAL UTILITIES

COOPERATIVE FINANCE CORP

5.45 10/30/2025
495,000.00 10/20/2022

5.50%
494,336.70
494,945.48
100.22

4.49%
496,091.35
6,819.31

0.47%
1,145.87
A2/AA0.25

0.24 037833EB2 APPLE INC 0.7 02/08/2026 3,000,000.00 02/08/2021

0.70%
2,999,730.00
2,999,971.76

98.17 4.29%
2,945,247.36
10,091.67

2.78%
(54,724.40)
Aaa/AA+
NA

0.53 0.51
713448FQ6 PEPSICO INC 4.55 02/13/2026 195,000.00 02/13/2023

4.57%
194,886.90
194,979.74
100.03

4.50%
195,049.28
4,140.50

0.18%

69.54 A1/A+
NA

0.54 0.43
907818GE2 UNION PACIFIC CORP 4.75
02/21/2026 470,000.00 02/13/20234.77%
469,689.80
469,942.26
100.08

4.59%
470,396.12
9,922.22

0.44%
453.86
A3/AA0.56

0.45 24422EXD6 JOHN DEERE CAPITAL CORP 5.15
09/08/2026 505,000.00 09/05/20235.18%
504,641.45
504,868.16
100.93

4.28%
509,686.59
10,330.76

0.48%
4,818.43
A1/A
A+

1.11 1.04
713448FW3 PEPSICO INC 5.125 11/10/2026 380,000.00 11/08/2023

5.13%
379,897.40
379,956.38
101.03

4.28%
383,919.84
4,381.88

0.36%
3,963.46
A1/A+
NA

1.28 1.13
06368LAQ9 BANK OF MONTREAL 4.7
09/14/2027 1,000,000.00 03/30/20234.91%
991,550.00
995,982.62
100.58

4.41%
1,005,818.25
17,886.11

0.95%
9,835.63
A2/AAA2.12

1.89 78016FZW7 ROYAL BANK OF CANADA 4.9
01/12/2028 1,000,000.00 03/30/20234.95%
997,990.00
998,972.00
101.41

4.29%
1,014,079.72
2,586.11

0.96%
15,107.72
A1/A
AA2.452.28
06051GGF0 BANK OF AMERICA CORP 3.824
01/20/2028 1,250,000.00 06/27/20245.30%
1,206,175.00
1,224,856.81

98.93 5.21%
1,236,572.99
1,460.56

1.17%
11,716.18
A1/AAA2.47

1.41 698
CONFIDENTIAL | 7
City of Orange | Account #10888 | As of July 31, 2025
Execution Time: 08/04/2025 12:11:12 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

HOLDINGS REPORT
Cusip Security Description Par Value/
Units
Purchase Date
Purchase Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
713448FL7 PEPSICO INC 3.6 02/18/2028 1,500,000.00 03/27/2024

4.49%
1,452,735.00
1,469,055.05

98.86 4.07%
1,482,964.68
24,450.00

1.40%
13,909.63
A1/A+
NA

2.55 2.37
857477CU5 STATE STREET CORP 4.536
02/28/2028 1,285,000.00 02/25/20254.51%
1,285,000.00
1,285,000.00
100.68

4.25%
1,293,758.70
24,772.23

1.22%
8,758.70
Aa3/A
AA2.582.29
58933YBH7 MERCK & CO INC 4.05
05/17/2028 1,250,000.00 09/26/20243.76%
1,261,775.00
1,258,980.93

99.88 4.10%
1,248,466.65
10,406.25

1.18%
(10,514.28)
Aa3/A+
NA

2.80 2.60
91324PEU2 UNITEDHEALTH GROUP INC 4.25
01/15/2029 1,000,000.00 05/28/20245.05%
967,180.00
975,501.38

99.39 4.44%
993,853.17
1,888.89

0.94%
18,351.79
A2/A+
A

3.46 3.17
69371RS80 PACCAR FINANCIAL CORP 4.6
01/31/2029 1,200,000.00 03/27/20244.70%
1,194,684.00
1,196,158.66
101.07

4.27%
1,212,836.26
153.33

1.15%
16,677.59
A1/A+
NA

3.50 3.20
17275RBR2 CISCO SYSTEMS INC 4.85
02/26/2029 1,250,000.00 02/27/20244.84%
1,250,650.00
1,250,461.85
101.97

4.25%
1,274,660.00
26,102.43

1.20%
24,198.15
A1/AANA3.57

3.12 437076DC3 HOME DEPOT INC 4.75
06/25/2029 1,250,000.00 06/27/20244.82%
1,245,987.50
1,246,865.72
101.62

4.29%
1,270,301.94
5,937.50

1.20%
23,436.22
A2/A
A

3.90 3.45
532457CQ9 ELI LILLY AND CO 4.2 08/14/2029 705,000.00 08/12/2024

4.25%
703,456.05
703,753.68

99.96 4.21%
704,746.02
13,735.75

0.67%
992.34
Aa3/A+
NA

4.04 3.61
171239AL0 CHUBB INA HOLDINGS LLC 4.65
08/15/2029 1,250,000.00 09/26/20244.08%
1,280,725.00
1,275,323.57
101.29

4.30%
1,266,117.79
26,802.08

1.20%
(9,205.79)
A2/A
A

4.04 3.51
40139LBJ1 GUARDIAN LIFE GLOBAL
FUNDING 4.179 09/26/2029 1,300,000.00 11/26/20244.67%
1,272,336.00
1,276,209.59

99.08 4.42%
1,288,093.05
18,863.54

1.22%
11,883.47
Aa1/AA+
NA

4.16 3.72
64952WFK4 NEW YORK LIFE GLOBAL
FUNDING 4.6 12/05/2029 830,000.00 12/02/20244.61%
829,526.90
829,588.82
100.69

4.42%
835,714.43
5,939.11

0.79%
6,125.61
Aa1/AA+
AAA

4.35 3.88
14913UAX8 CATERPILLAR FINANCIAL
SERVICES CORP 4.8 01/08/2030 960,000.00 01/06/20254.84% 958,147.20
958,355.21
101.95

4.31%
978,692.11
2,944.00

0.92%
20,336.90
A2/A
A+

4.44 3.96
59217GFT1 METROPOLITAN LIFE GLOBAL
FUNDING I 4.9 01/09/2030 820,000.00 01/02/20254.95%
818,310.80
818,499.52
101.70

4.47%
833,924.59
2,455.44

0.79%
15,425.08
Aa3/AAAA4.44

3.95 57629TBV8 MASSMUTUAL GLOBAL
FUNDING II 4.95 01/10/2030 1,200,000.00 --4.90%
1,202,338.00
1,202,308.78
101.66

4.53%
1,219,880.50
3,465.00

1.15%
17,571.72
Aa3/AA+
AA+

4.45 3.95
Total Corporate 29,095,000.00 3.63%
28,986,748.70
29,011,598.24
100.11

4.38%
29,122,710.13
247,201.34

27.52%
111,111.89

2.41 2.13

MONEY MARKET
FUND
31846V203 FIRST AMER:GVT OBLG Y 191,510.80 --

3.92%
191,510.80
191,510.80

1.00 3.92%
191,510.80

0.00 0.18%

0.00 Aaa/
AAAm
AAA

0.00 0.00
699
CONFIDENTIAL | 8
City of Orange | Account #10888 | As of July 31, 2025
Execution Time: 08/04/2025 12:11:12 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

HOLDINGS REPORT
Cusip Security Description Par Value/
Units
Purchase Date
Purchase Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
Total Money
Market Fund 191,510.80 3.92%
191,510.80
191,510.80

1.00 3.92%
191,510.80

0.00 0.18%

0.00 0.00

0.00 SUPRANATIONAL
459058KT9

INTERNATIONAL BANK FOR

RECONSTRUCTION AND
DEVELOPM 3.5 07/12/2028
2,000,000.00 07/24/2023

4.19%
1,938,380.00
1,963,429.06

98.78 3.94%
1,975,646.96
3,694.44

1.87%
12,217.90
Aaa/AAA
NA

2.95 2.77
459058LR2

INTERNATIONAL BANK FOR

RECONSTRUCTION AND
DEVELOPM 4.125 03/20/2030
635,000.00 03/14/2025

4.20%
632,733.05
632,899.41
100.64

3.97%
639,076.69
9,531.61

0.60%
6,177.28
Aaa/AAA
NA

4.64 4.13
Total
Supranational 2,635,000.00 4.20%
2,571,113.05
2,596,328.47

99.24 3.95%
2,614,723.65
13,226.06

2.47%
18,395.19

3.36 3.10

US TREASURY
91282CCZ2 UNITED STATES TREASURY 0.875
09/30/2026 3,000,000.00 09/30/20211.01%
2,980,546.88
2,995,472.30

96.32 4.14%
2,889,726.57
8,821.72

2.73%
(105,745.73)
Aa1/AA+
AA+

1.17 1.13
91282CGT2 UNITED STATES TREASURY 3.625
03/31/2028 1,000,000.00 --3.68%
998,446.60
998,690.38

99.34 3.89%
993,398.44
12,182.38

0.94%
(5,291.94)
Aa1/AA+
AA+

2.67 2.48
9128285M8 UNITED STATES TREASURY 3.125
11/15/2028 2,000,000.00 12/28/20233.86%
1,935,078.13
1,956,233.27

97.64 3.90%
1,952,734.38
13,247.28

1.85%
(3,498.89)
Aa1/AA+
AA+

3.29 3.07
91282CKD2 UNITED STATES TREASURY 4.25
02/28/2029 2,200,000.00 03/27/20244.18%
2,206,617.19
2,204,810.16
101.14

3.90%
2,225,093.75
39,127.72

2.10%
20,283.59
Aa1/AA+
AA+

3.58 3.24
91282CKG5 UNITED STATES TREASURY 4.125
03/31/2029 2,200,000.00 05/28/20244.53%
2,161,156.25
2,170,586.91
100.72

3.91%
2,215,898.43
30,497.95

2.09%
45,311.53
Aa1/AA+
AA+

3.67 3.33
91282CKP5 UNITED STATES TREASURY 4.625
04/30/2029 2,000,000.00 --4.13%
2,042,382.82
2,033,749.28
102.45

3.91%
2,049,062.50
23,376.36

1.94%
15,313.22
Aa1/AA+
AA+

3.75 3.38
91282CKT7 UNITED STATES TREASURY 4.5
05/31/2029 2,200,000.00 06/13/20244.25%
2,224,578.13
2,218,976.16
102.05

3.92%
2,245,117.18
16,770.49

2.12%
26,141.02
Aa1/AA+
AA+

3.83 3.47
91282CLC3 UNITED STATES TREASURY 4.0
07/31/2029 2,000,000.00 09/26/20243.56%
2,038,515.62
2,031,805.89
100.29

3.92%
2,005,781.24
217.39

1.90%
(26,024.65)
Aa1/AA+
AA+

4.00 3.66
91282CFJ5 UNITED STATES TREASURY 3.125
08/31/2029 2,000,000.00 10/30/20244.10%
1,915,156.25
1,928,327.46

97.03 3.92%
1,940,546.88
26,154.89

1.83%
12,219.42
Aa1/AA+
AA+

4.08 3.74
91282CFL0 UNITED STATES TREASURY 3.875
09/30/2029 2,200,000.00 10/30/20244.10%
2,177,828.13
2,181,212.58

99.82 3.92%
2,195,960.93
28,649.59

2.08%
14,748.35
Aa1/AA+
AA+

4.17 3.76
91282CFT3 UNITED STATES TREASURY 4.0
10/31/2029 2,500,000.00 04/29/20253.77%
2,523,535.16
2,522,204.60
100.28

3.93%
2,506,933.60
25,271.74

2.37%
(15,271.00)
Aa1/AA+
AA+

4.25 3.84
700
CONFIDENTIAL | 9
City of Orange | Account #10888 | As of July 31, 2025
Execution Time: 08/04/2025 12:11:12 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

HOLDINGS REPORT
Cusip Security Description Par Value/
Units
Purchase Date
Purchase Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
91282CMA6 UNITED STATES TREASURY 4.125
11/30/2029 2,400,000.00 12/27/20244.45%
2,366,062.50
2,370,106.28
100.76

3.93%
2,418,187.49
16,770.49

2.29%
48,081.21
Aa1/AA+
AA+

4.33 3.91
91282CMG3 UNITED STATES TREASURY 4.25
01/31/2030 2,500,000.00 04/29/20253.78%
2,550,488.28
2,547,785.11
101.26

3.94%
2,531,445.30
288.72

2.39%
(16,339.81)
Aa1/AA+
AA+

4.50 4.06
91282CGQ8 UNITED STATES TREASURY 4.0
02/28/2030 2,700,000.00 --4.02%
2,697,195.31
2,697,381.30
100.27

3.93%
2,707,277.34
45,195.65

2.56%
9,896.03
Aa1/AA+
AA+

4.58 4.08
91282CGS4 UNITED STATES TREASURY 3.625
03/31/2030 2,500,000.00 04/29/20253.80%
2,480,664.06
2,481,665.31

98.61 3.95%
2,465,332.03
30,455.94

2.33%
(16,333.28)
Aa1/AA+
AA+

4.67 4.20
91282CMZ1 UNITED STATES TREASURY 3.875
04/30/2030 2,700,000.00 05/29/20254.03%
2,681,542.97
2,682,190.40

99.70 3.94%
2,691,773.42
26,440.56

2.54%
9,583.02
Aa1/AA+
AA+

4.75 4.26
91282CHF1 UNITED STATES TREASURY 3.75
05/31/2030 1,300,000.00 07/30/20253.95%
1,288,523.44
1,288,529.94

99.09 3.96%
1,288,219.40
8,258.20

1.22%
(310.54)
Aa1/AA+
AA+

4.83 4.35
Total US Treasury 37,400,000.00 3.79%
37,268,317.72
37,309,727.32

99.82 3.94%
37,322,488.88
351,727.07

35.27%
12,761.56

3.90 3.53
Total Portfolio 106,234,176.26 3.56%
105,700,274.66
105,792,369.16

99.47 4.18%
105,822,548.81
731,173.22
100.00%
30,179.65

2.86 2.44
Total Market Value
+ Accrued 106,553,722.03
701
CONFIDENTIAL | 10
City of Orange | Account #10888 | As of July 31, 2025
Execution Time: 08/04/2025 12:11:12 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

TRANSACTION LEDGER
Transaction Type Settlement
Date CUSIP Quantity Security Description Price
Acq/
Disp
Yield
Amount Interest Pur/
Sold Total Amount Gain/Loss

ACQUISITIONS
Purchase 07/02/2025 31846V203 1,731.18 FIRST AMER:GVT OBLG Y 1.000 3.95% (1,731.18) 0.00 (1,731.18) 0.00 Purchase 07/08/2025 31846V203 23,040.00 FIRST AMER:GVT OBLG Y 1.000 3.91% (23,040.00) 0.00 (23,040.00) 0.00 Purchase 07/09/2025 31846V203 20,090.00 FIRST AMER:GVT OBLG Y 1.000 3.91% (20,090.00) 0.00 (20,090.00) 0.00 Purchase 07/10/2025 31846V203 29,700.00 FIRST AMER:GVT OBLG Y 1.000 3.91% (29,700.00) 0.00 (29,700.00) 0.00 Purchase 07/14/2025 31846V203 35,000.00 FIRST AMER:GVT OBLG Y 1.000 3.90% (35,000.00) 0.00 (35,000.00) 0.00 Purchase 07/14/2025 31846V203 24,500.00 FIRST AMER:GVT OBLG Y 1.000 3.90% (24,500.00) 0.00 (24,500.00) 0.00 Purchase 07/15/2025 31846V203 61,470.96 FIRST AMER:GVT OBLG Y 1.000 3.91% (61,470.96) 0.00 (61,470.96) 0.00 Purchase 07/15/2025 31846V203 2,036.08 FIRST AMER:GVT OBLG Y 1.000 3.91% (2,036.08) 0.00 (2,036.08) 0.00 Purchase 07/17/2025 31846V203 793,131.13 FIRST AMER:GVT OBLG Y 1.000 3.92% (793,131.13) 0.00 (793,131.13) 0.00 Purchase 07/21/2025 31846V203 6,787.03 FIRST AMER:GVT OBLG Y 1.000 3.90% (6,787.03) 0.00 (6,787.03) 0.00 Purchase 07/21/2025 31846V203 42,281.11 FIRST AMER:GVT OBLG Y 1.000 3.90% (42,281.11) 0.00 (42,281.11) 0.00 Purchase 07/25/2025 31846V203 21,335.35 FIRST AMER:GVT OBLG Y 1.000 3.89% (21,335.35) 0.00 (21,335.35) 0.00 Purchase 07/29/2025 31846V203 22,500.00 FIRST AMER:GVT OBLG Y 1.000 3.94% (22,500.00) 0.00 (22,500.00) 0.00 Purchase 07/31/2025 91282CHF1 1,300,000.00 UNITED STATES TREASURY

3.75 05/31/2030 99.117 3.95% (1,288,523.44) (8,125.00) (1,296,648.44) 0.00 Total Purchase 2,383,602.84 (2,372,126.28) (8,125.00) (2,380,251.28) 0.00 TOTAL
ACQUISITIONS 2,383,602.84 (2,372,126.28) (8,125.00) (2,380,251.28) 0.00

DISPOSITIONS
Sale 07/07/2025 31846V203 (6,456.64) FIRST AMER:GVT OBLG Y 1.000 3.91% 6,456.64 0.00 6,456.64 0.00 Sale 07/24/2025 31846V203 (713.19) FIRST AMER:GVT OBLG Y 1.000 3.88% 713.19 0.00 713.19 0.00 Sale 07/31/2025 31846V203 (1,175,923.44) FIRST AMER:GVT OBLG Y 1.000 3.92% 1,175,923.44 0.00 1,175,923.44 0.00 Total Sale (1,183,093.27) 1,183,093.27 0.00 1,183,093.27 0.00 TOTAL
DISPOSITIONS (1,183,093.27) 1,183,093.27 0.00 1,183,093.27 0.00 OTHER

TRANSACTIONS
702
CONFIDENTIAL | 11
City of Orange | Account #10888 | As of July 31, 2025
Execution Time: 08/04/2025 12:11:12 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

TRANSACTION LEDGER
Transaction Type Settlement
Date CUSIP Quantity Security Description Price
Acq/
Disp
Yield
Amount Interest Pur/
Sold Total Amount Gain/Loss
Call Redemption 07/17/2025 61747YET8 (775,000.00) MORGAN STANLEY 4.679 07/17/2026 100.000 5.76% 775,000.00 0.00 775,000.00 0.00 Total Call
Redemption (775,000.00) 775,000.00 0.00 775,000.00 0.00 Coupon 07/01/2025 3137FPJG1 0.00 FHMS K-099 A2 2.595
09/25/2029 4.29% 2,465.25 0.00 2,465.25 0.00
Coupon 07/01/2025 3137FRUT6 0.00 FHMS K-106 A2 2.069
01/25/2030 4.23% 2,586.25 0.00 2,586.25 0.00
Coupon 07/08/2025 14913UAX8 0.00

CATERPILLAR FINANCIAL
SERVICES CORP 4.8
01/08/2030

4.84% 23,040.00 0.00 23,040.00 0.00
Coupon 07/09/2025 59217GFT1 0.00

METROPOLITAN LIFE
GLOBAL FUNDING I 4.9
01/09/2030

4.95% 20,090.00 0.00 20,090.00 0.00
Coupon 07/10/2025 57629TBV8 0.00

MASSMUTUAL GLOBAL
FUNDING II 4.95
01/10/2030

4.90% 29,700.00 0.00 29,700.00 0.00
Coupon 07/12/2025 78016FZW7 0.00 ROYAL BANK OF CANADA

4.9 01/12/2028 4.95% 24,500.00 0.00 24,500.00 0.00
Coupon 07/12/2025 459058KT9 0.00

INTERNATIONAL BANK

FOR RECONSTRUCTION
AND DEVELOPM 3.5
07/12/2028

4.19% 35,000.00 0.00 35,000.00 0.00
Coupon 07/15/2025 47786WAD2 0.00 JDOT 2024-B A3 5.2
03/15/2029 5.81% 2,210.00 0.00 2,210.00 0.00
Coupon 07/15/2025 44934QAD3 0.00 HART 2024-B A3 4.84
03/15/2029 5.45% 1,149.50 0.00 1,149.50 0.00
Coupon 07/15/2025 02582JKD1 0.00 AMXCA 2023-3 A 5.23
09/15/2026 5.29% 4,598.04 0.00 4,598.04 0.00
Coupon 07/15/2025 161571HT4 0.00 CHAIT 2023-1 A 5.16
09/15/2028 5.23% 4,558.00 0.00 4,558.00 0.00
Coupon 07/15/2025 47800DAD6 0.00 JDOT 2025 A3 4.23
09/17/2029 5.09% 1,762.50 0.00 1,762.50 0.00
703
CONFIDENTIAL | 12
City of Orange | Account #10888 | As of July 31, 2025
Execution Time: 08/04/2025 12:11:12 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

TRANSACTION LEDGER
Transaction Type Settlement
Date CUSIP Quantity Security Description Price
Acq/
Disp
Yield
Amount Interest Pur/
Sold Total Amount Gain/Loss
Coupon 07/15/2025 91324PEU2 0.00 UNITEDHEALTH GROUP
INC 4.25 01/15/2029 5.05% 21,250.00 0.00 21,250.00 0.00 Coupon 07/15/2025 05522RDJ4 0.00 BACCT 2024-1 A 4.93
05/15/2029 4.93% 2,074.71 0.00 2,074.71 0.00
Coupon 07/15/2025 02582JJZ4 0.00 AMXCA 2023-1 A 4.87
05/15/2026 4.92% 1,420.42 0.00 1,420.42 0.00
Coupon 07/15/2025 44935CAD3 0.00 HART 2025-A A3 4.32
10/15/2029 4.84% 2,286.00 0.00 2,286.00 0.00
Coupon 07/15/2025 58768YAD7 0.00 MBALT 2025-A A3 4.61
04/16/2029 4.66% 2,036.08 0.00 2,036.08 0.00
Coupon 07/15/2025 44935DAD1 0.00 HALST 2025-B A3 4.53
04/17/2028 4.53% 1,245.75 0.00 1,245.75 0.00
Coupon 07/15/2025 92970QAE5 0.00 WFCIT 2024-2 A 4.29
10/15/2029 4.29% 2,002.00 0.00 2,002.00 0.00
Coupon 07/15/2025 47800CAC0 0.00 JDOT 2023 A3 5.01
11/15/2027 3.39% 1,166.20 0.00 1,166.20 0.00
Coupon 07/17/2025 61747YET8 0.00 MORGAN STANLEY 4.679
07/17/2026 5.76% 18,131.13 0.00 18,131.13 0.00
Coupon 07/20/2025 06051GGF0 0.00 BANK OF AMERICA CORP

3.824 01/20/2028 5.30% 23,900.00 0.00 23,900.00 0.00
Coupon 07/20/2025 362962AD4 0.00 GMALT 2025-2 A3 4.58
05/22/2028 4.80% 3,759.41 0.00 3,759.41 0.00
Coupon 07/20/2025 36271VAD9 0.00 GMALT 2025-1 A3 4.66
02/21/2028 4.66% 1,669.83 0.00 1,669.83 0.00
Coupon 07/21/2025 438123AC5 0.00 HAROT 2023-4 A3 5.67
06/21/2028 5.74% 1,559.25 0.00 1,559.25 0.00
Coupon 07/21/2025 43815JAC7 0.00 HAROT 2023-1 A3 5.04
04/21/2027 5.09% 490.98 0.00 490.98 0.00
Coupon 07/21/2025 43813YAC6 0.00 HAROT 2024-3 A3 4.57
03/21/2029 4.66% 2,399.25 0.00 2,399.25 0.00
Coupon 07/21/2025 43814VAC1 0.00 HAROT 2025-1 A3 4.57
09/21/2029 4.57% 3,027.62 0.00 3,027.62 0.00
Coupon 07/25/2025 05592XAD2 0.00 BMWOT 2023-A A3 5.47
02/25/2028 5.47% 651.66 0.00 651.66 0.00
704
CONFIDENTIAL | 13
City of Orange | Account #10888 | As of July 31, 2025
Execution Time: 08/04/2025 12:11:12 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

TRANSACTION LEDGER
Transaction Type Settlement
Date CUSIP Quantity Security Description Price
Acq/
Disp
Yield
Amount Interest Pur/
Sold Total Amount Gain/Loss
Coupon 07/25/2025 096919AD7 0.00 BMWOT 2024-A A3 5.18
02/26/2029 5.18% 1,942.50 0.00 1,942.50 0.00
Coupon 07/25/2025 096924AD7 0.00 BMWOT 2025-A A3 4.56
09/25/2029 4.56% 2,584.00 0.00 2,584.00 0.00
Coupon 07/29/2025 3130ANDF4 0.00 FEDERAL HOME LOAN
BANKS 0.9 07/29/2026 0.90% 22,500.00 0.00 22,500.00 0.00 Coupon 07/31/2025 69371RS80 0.00 PACCAR FINANCIAL CORP

4.6 01/31/2029 4.70% 27,600.00 0.00 27,600.00 0.00
Coupon 07/31/2025 91282CMG3 0.00 UNITED STATES TREASURY

4.25 01/31/2030 3.78% 53,125.00 0.00 53,125.00 0.00
Coupon 07/31/2025 91282CLC3 0.00 UNITED STATES TREASURY

4.0 07/31/2029 3.56% 40,000.00 0.00 40,000.00 0.00
Total Coupon 0.00 388,481.33 0.00 388,481.33 0.00
Custody Fee 07/24/2025 CCYUSD (713.19) Cash 0.00% (713.19) 0.00 (713.19) 0.00 Total Custody Fee (713.19) (713.19) 0.00 (713.19) 0.00
Dividend 07/31/2025 31846V203 0.00 FIRST AMER:GVT OBLG Y 3.94% 2,592.31 0.00 2,592.31 0.00 Total Dividend 0.00 2,592.31 0.00 2,592.31 0.00
Management Fee 07/07/2025 CCYUSD (6,456.64) Cash 0.00% (6,456.64) 0.00 (6,456.64) 0.00 Total
Management Fee (6,456.64) (6,456.64) 0.00 (6,456.64) 0.00 Principal Paydown 07/15/2025 47800CAC0 15,747.84 JDOT 2023 A3 5.01 11/15/2027 3.39% 15,747.84 -- 15,747.84 0.01
Principal Paydown 07/21/2025 43815JAC7 12,261.80 HAROT 2023-1 A3 5.04 04/21/2027 5.09% 12,261.80 -- 12,261.80 0.00
Principal Paydown 07/25/2025 05592XAD2 11,105.69 BMWOT 2023-A A3 5.47 02/25/2028 5.47% 11,105.69 -- 11,105.69 (0.00)
Total Principal
Paydown 39,115.33 39,115.33 -- 39,115.33 0.01

TOTAL OTHER
TRANSACTIONS (743,054.50) 1,198,019.14 0.00 1,198,019.14 0.01 705
CONFIDENTIAL | 14
City of Orange | Account #10888 | As of July 31, 2025
Execution Time: 08/04/2025 12:11:12 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

INCOME EARNED
Cusip Security Description
Trade Date
Settle Date
Units
Book Value: Begin
Book Value: Acq
Book Value: Disp
Book Value: End
Prior Accrued
Inc. Received
Ending Accrued
Total Interest
Accr. Of Discount
Amort. Of Premium
Net Accret/Amort
Income Earned
Total Income

CASH & EQUIVALENTS
31846V203 FIRST AMER:GVT OBLG Y
191,510.80
291,001.23
1,083,602.84
(1,183,093.27)
191,510.80

0.00 1,731.18

0.00 1,731.18

0.00 0.00

0.00 1,731.18
1,731.18
CCYUSD Receivable
2,592.31
1,731.14

0.00 0.00
2,592.31

0.00 0.00

0.00 0.00

0.00 0.00

0.00 0.00

0.00 Total Cash & Equivalents 194,103.11
292,732.37
1,083,602.84
(1,183,093.27)
194,103.11

0.00 1,731.18

0.00 1,731.18

0.00 0.00

0.00 1,731.18 1,731.18

FIXED INCOME
02582JJZ4 AMXCA 2023-1 A 4.87
05/15/2026
06/07/2023
06/14/2023
350,000.00
349,988.04

0.00 0.00
349,989.21
757.56
1,420.42
757.56
1,420.42

1.17 0.00

1.17 1,421.59
1,421.59
02582JKD1 AMXCA 2023-3 A 5.23
09/15/2026
09/12/2023
09/19/2023
1,055,000.00
1,054,980.95

0.00 0.00
1,054,982.29
2,452.29
4,598.04
2,452.29
4,598.04

1.34 0.00

1.34 4,599.38
4,599.38
037833EB2 APPLE INC 0.7 02/08/2026
02/08/2021
02/08/2021
3,000,000.00
2,999,967.17

0.00 0.00
2,999,971.76
8,341.67

0.00 10,091.67
1,750.00

4.58 0.00

4.58 1,754.58
1,754.58
05522RDJ4 BACCT 2024-1 A 4.93
05/15/2029
06/06/2024
06/13/2024
505,000.00
504,977.79

0.00 0.00
504,978.28
1,106.51
2,074.71
1,106.51
2,074.71

0.49 0.00

0.49 2,075.20
2,075.20
05592XAD2 BMWOT 2023-A A3 5.47
02/25/2028
07/11/2023
07/18/2023
131,853.60
142,944.71

0.00 (11,105.69)
131,840.58
130.33
651.66
120.21
641.54

1.56 0.00

1.56 643.10
643.10
706
CONFIDENTIAL | 15
City of Orange | Account #10888 | As of July 31, 2025
Execution Time: 08/04/2025 12:11:12 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

INCOME EARNED
Cusip Security Description
Trade Date
Settle Date
Units
Book Value: Begin
Book Value: Acq
Book Value: Disp
Book Value: End
Prior Accrued
Inc. Received
Ending Accrued
Total Interest
Accr. Of Discount
Amort. Of Premium
Net Accret/Amort
Income Earned
Total Income
06051GGF0 BANK OF AMERICA CORP

3.824 01/20/2028
06/27/2024
06/28/2024
1,250,000.00
1,223,405.34

0.00 0.00
1,224,856.81
21,377.22
23,900.00
1,460.56
3,983.33
1,451.47

0.00 1,451.47
5,434.80
5,434.80
06368LAQ9 BANK OF MONTREAL 4.7
09/14/2027
03/30/2023
03/31/2023
1,000,000.00
995,821.71

0.00 0.00
995,982.62
13,969.44

0.00 17,886.11
3,916.67
160.90

0.00 160.90
4,077.57
4,077.57
096919AD7 BMWOT 2024-A A3 5.18
02/26/2029
06/04/2024
06/11/2024
450,000.00
449,946.94

0.00 0.00
449,948.17
388.50
1,942.50
388.50
1,942.50

1.23 0.00

1.23 1,943.73
1,943.73
096924AD7 BMWOT 2025-A A3 4.56
09/25/2029
02/04/2025
02/12/2025
680,000.00
679,938.54

0.00 0.00
679,939.77
516.80
2,584.00
516.80
2,584.00

1.23 0.00

1.23 2,585.23
2,585.23
14913UAX8

CATERPILLAR FINANCIAL
SERVICES CORP 4.8
01/08/2030
01/06/2025
01/08/2025
960,000.00
958,323.75

0.00 0.00
958,355.21
22,144.00
23,040.00
2,944.00
3,840.00

31.46 0.00

31.46 3,871.46
3,871.46
161571HT4 CHAIT 2023-1 A 5.16
09/15/2028
09/07/2023
09/15/2023
1,060,000.00
1,059,811.51

0.00 0.00
1,059,816.50
2,430.93
4,558.00
2,430.93
4,558.00

4.99 0.00

4.99 4,562.99
4,562.99
171239AL0 CHUBB INA HOLDINGS LLC

4.65 08/15/2029
09/26/2024
09/27/2024
1,250,000.00
1,275,867.22

0.00 0.00
1,275,323.57
21,958.33

0.00 26,802.08
4,843.75

0.00 (543.65)
(543.65)
4,300.10
4,300.10
17275RBR2 CISCO SYSTEMS INC 4.85
02/26/2029
02/27/2024
02/29/2024
1,250,000.00
1,250,473.09

0.00 0.00
1,250,461.85
21,050.35

0.00 26,102.43
5,052.08

0.00 (11.24)
(11.24)
5,040.85
5,040.85
24422EXD6 JOHN DEERE CAPITAL CORP

5.15 09/08/2026
09/05/2023
09/08/2023
505,000.00
504,858.02

0.00 0.00
504,868.16
8,163.47

0.00 10,330.76
2,167.29

10.14 0.00

10.14 2,177.43
2,177.43
707
CONFIDENTIAL | 16
City of Orange | Account #10888 | As of July 31, 2025
Execution Time: 08/04/2025 12:11:12 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

INCOME EARNED
Cusip Security Description
Trade Date
Settle Date
Units
Book Value: Begin
Book Value: Acq
Book Value: Disp
Book Value: End
Prior Accrued
Inc. Received
Ending Accrued
Total Interest
Accr. Of Discount
Amort. Of Premium
Net Accret/Amort
Income Earned
Total Income
3130AEB25 FEDERAL HOME LOAN BANKS

3.25 06/09/2028
07/24/2023
07/25/2023
2,000,000.00
1,952,469.02

0.00 0.00
1,953,840.95
3,972.22

0.00 9,388.89
5,416.67
1,371.94

0.00 1,371.94
6,788.60
6,788.60
3130ANDF4 FEDERAL HOME LOAN BANKS

0.9 07/29/2026
07/29/2021
07/29/2021
5,000,000.00
5,000,000.00

0.00 0.00
5,000,000.00
19,000.00
22,500.00
250.00
3,750.00

0.00 0.00

0.00 3,750.00
3,750.00
3130AXQK7 FEDERAL HOME LOAN BANKS

4.75 12/08/2028
01/29/2024
01/30/2024
2,000,000.00
2,042,947.55

0.00 0.00
2,041,887.54
6,069.44

0.00 13,986.11
7,916.67

0.00 (1,060.01)
(1,060.01)
6,856.66
6,856.66
3133EPDJ1

FEDERAL FARM CREDIT
BANKS FUNDING CORP 4.375
09/15/2027
03/27/2023
03/28/2023
2,000,000.00
2,022,579.85

0.00 0.00
2,021,711.40
25,763.89

0.00 33,055.56
7,291.67

0.00 (868.46)
(868.46)
6,423.21
6,423.21
3133ERDH1

FEDERAL FARM CREDIT
BANKS FUNDING CORP 4.75
04/30/2029
04/29/2024
04/30/2024
2,100,000.00
2,103,266.12

0.00 0.00
2,103,193.75
16,902.08

0.00 25,214.58
8,312.50

0.00 (72.37)
(72.37)
8,240.13
8,240.13
3134GW3Z7

FEDERAL HOME LOAN
MORTGAGE CORP 0.6
10/28/2025
10/28/2020
10/28/2020
8,050,000.00
8,050,000.00

0.00 0.00
8,050,000.00
8,452.50

0.00 12,477.50
4,025.00

0.00 0.00

0.00 4,025.00
4,025.00
3137FPJG1 FHMS K-099 A2 2.595
09/25/2029
06/11/2025
06/16/2025
1,140,000.00
1,066,843.18

0.00 0.00
1,068,332.26
2,465.25
2,465.25
2,465.25
2,465.25
1,489.08

0.00 1,489.08
3,954.33
3,954.33
3137FRUT6 FHMS K-106 A2 2.069
01/25/2030
06/12/2025
06/17/2025
1,500,000.00
1,366,952.63

0.00 0.00
1,369,459.90
2,586.25
2,586.25
2,586.25
2,586.25
2,507.28

0.00 2,507.28
5,093.53
5,093.53
36271VAD9 GMALT 2025-1 A3 4.66
02/21/2028
02/05/2025
02/12/2025
430,000.00
429,955.65

0.00 0.00
429,957.07
612.27
1,669.83
612.27
1,669.83

1.42 0.00

1.42 1,671.25
1,671.25
708
CONFIDENTIAL | 17
City of Orange | Account #10888 | As of July 31, 2025
Execution Time: 08/04/2025 12:11:12 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

INCOME EARNED
Cusip Security Description
Trade Date
Settle Date
Units
Book Value: Begin
Book Value: Acq
Book Value: Disp
Book Value: End
Prior Accrued
Inc. Received
Ending Accrued
Total Interest
Accr. Of Discount
Amort. Of Premium
Net Accret/Amort
Income Earned
Total Income
362962AD4 GMALT 2025-2 A3 4.58
05/22/2028 05/29/2025
985,000.00
985,533.75

0.00 0.00
985,510.63
1,378.45
3,759.41
1,378.45
3,759.41

0.23 (23.35)
(23.12)
3,736.29
3,736.29
40139LBJ1 GUARDIAN LIFE GLOBAL
FUNDING 4.179 09/26/2029
11/26/2024
11/27/2024
1,300,000.00
1,275,723.43

0.00 0.00
1,276,209.59
14,336.29

0.00 18,863.54
4,527.25
486.16

0.00 486.16
5,013.41
5,013.41
437076DC3 HOME DEPOT INC 4.75
06/25/2029
06/27/2024
06/28/2024
1,250,000.00
1,246,797.48

0.00 0.00
1,246,865.72
989.58

0.00 5,937.50
4,947.92

68.23 0.00

68.23 5,016.15
5,016.15
438123AC5 HAROT 2023-4 A3 5.67
06/21/2028
11/01/2023
11/08/2023
330,000.00
329,962.59

0.00 0.00
329,963.66
519.75
1,559.25
519.75
1,559.25

1.07 0.00

1.07 1,560.32
1,560.32
43813YAC6 HAROT 2024-3 A3 4.57
03/21/2029
08/09/2024
08/21/2024
630,000.00
629,919.61

0.00 0.00
629,921.44
799.75
2,399.25
799.75
2,399.25

1.83 0.00

1.83 2,401.08
2,401.08
43814VAC1 HAROT 2025-1 A3 4.57
09/21/2029
02/04/2025
02/11/2025
795,000.00
794,977.55

0.00 0.00
794,978.00
1,009.21
3,027.62
1,009.21
3,027.62

0.45 0.00

0.45 3,028.07
3,028.07
43815JAC7 HAROT 2023-1 A3 5.04
04/21/2027
02/16/2023
02/24/2023
104,638.74
116,891.10

0.00 (12,261.80)
104,630.69
163.66
490.98
146.49
473.81

1.39 0.00

1.39 475.20
475.20
44934QAD3 HART 2024-B A3 4.84
03/15/2029
07/16/2024
07/24/2024
285,000.00
284,965.67

0.00 0.00
284,966.45
613.07
1,149.50
613.07
1,149.50

0.79 0.00

0.79 1,150.29
1,150.29
44935CAD3 HART 2025-A A3 4.32
10/15/2029
03/04/2025
03/12/2025
635,000.00
634,912.54

0.00 0.00
634,914.27
1,219.20
2,286.00
1,219.20
2,286.00

1.73 0.00

1.73 2,287.73
2,287.73
709
CONFIDENTIAL | 18
City of Orange | Account #10888 | As of July 31, 2025
Execution Time: 08/04/2025 12:11:12 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

INCOME EARNED
Cusip Security Description
Trade Date
Settle Date
Units
Book Value: Begin
Book Value: Acq
Book Value: Disp
Book Value: End
Prior Accrued
Inc. Received
Ending Accrued
Total Interest
Accr. Of Discount
Amort. Of Premium
Net Accret/Amort
Income Earned
Total Income
44935DAD1 HALST 2025-B A3 4.53
04/17/2028
04/24/2025
04/30/2025
330,000.00
329,971.91

0.00 0.00
329,972.76
664.40
1,245.75
664.40
1,245.75

0.85 0.00

0.85 1,246.60
1,246.60
459058KT9

INTERNATIONAL BANK FOR

RECONSTRUCTION AND
DEVELOPM 3.5 07/12/2028
07/24/2023
07/26/2023
2,000,000.00
1,962,375.43

0.00 0.00
1,963,429.06
32,861.11
35,000.00
3,694.44
5,833.33
1,053.62

0.00 1,053.62
6,886.96
6,886.96
459058LR2

INTERNATIONAL BANK FOR

RECONSTRUCTION AND
DEVELOPM 4.125 03/20/2030
03/14/2025
03/20/2025
635,000.00
632,860.92

0.00 0.00
632,899.41
7,348.80

0.00 9,531.61
2,182.81

38.49 0.00

38.49 2,221.30
2,221.30
47786WAD2 JDOT 2024-B A3 5.2
03/15/2029
06/11/2024
06/18/2024
510,000.00
509,922.07

0.00 0.00
509,923.86
1,178.67
2,210.00
1,178.67
2,210.00

1.79 0.00

1.79 2,211.79
2,211.79
47800CAC0 JDOT 2023 A3 5.01
11/15/2027
02/22/2023
03/02/2023
263,580.81
279,302.98

0.00 (15,747.83)
263,557.46
621.97
1,166.20
586.91
1,131.13

2.31 0.00

2.31 1,133.45
1,133.45
47800DAD6 JDOT 2025 A3 4.23
09/17/2029
03/04/2025
03/11/2025
500,000.00
499,970.68

0.00 0.00
499,971.27
940.00
1,762.50
940.00
1,762.50

0.59 0.00

0.59 1,763.09
1,763.09
532457CQ9 ELI LILLY AND CO 4.2
08/14/2029
08/12/2024
08/14/2024
705,000.00
703,727.47

0.00 0.00
703,753.68
11,268.25

0.00 13,735.75
2,467.50

26.21 0.00

26.21 2,493.71
2,493.71
57629TBV8 MASSMUTUAL GLOBAL
FUNDING II 4.95 01/10/2030 1,200,000.00
1,202,352.88

0.00 0.00
1,202,308.78
28,215.00
29,700.00
3,465.00
4,950.00

8.15 (52.25)
(44.10)
4,905.90
4,905.90
58768YAD7 MBALT 2025-A A3 4.61
04/16/2029
05/14/2025
05/21/2025
530,000.00
529,937.25

0.00 0.00
529,938.65
1,085.91
2,036.08
1,085.91
2,036.08

1.40 0.00

1.40 2,037.48
2,037.48
710
CONFIDENTIAL | 19
City of Orange | Account #10888 | As of July 31, 2025
Execution Time: 08/04/2025 12:11:12 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

INCOME EARNED
Cusip Security Description
Trade Date
Settle Date
Units
Book Value: Begin
Book Value: Acq
Book Value: Disp
Book Value: End
Prior Accrued
Inc. Received
Ending Accrued
Total Interest
Accr. Of Discount
Amort. Of Premium
Net Accret/Amort
Income Earned
Total Income
58933YBH7 MERCK & CO INC 4.05
05/17/2028
09/26/2024
09/27/2024
1,250,000.00
1,259,262.15

0.00 0.00
1,258,980.93
6,187.50

0.00 10,406.25
4,218.75

0.00 (281.22)
(281.22)
3,937.53
3,937.53
59217GFT1 METROPOLITAN LIFE GLOBAL
FUNDING I 4.9 01/09/2030
01/02/2025
01/09/2025
820,000.00
818,470.84

0.00 0.00
818,499.52
19,197.11
20,090.00
2,455.44
3,348.33

28.68 0.00

28.68 3,377.01
3,377.01
61747YET8 MORGAN STANLEY 4.679
07/17/2026
12/28/2022
12/30/2022

0.00 774,817.36

0.00 (775,000.00)

0.00 16,519.47
18,131.13

0.00 1,611.66
182.64

0.00 182.64
1,794.30
1,794.30
62479MBH5 MUFG Bank, Ltd., New York
Branch 02/17/2026
05/23/2025
05/27/2025
2,000,000.00
1,945,201.67

0.00 0.00
1,952,555.56

0.00 0.00

0.00 0.00
7,353.89

0.00 7,353.89
7,353.89
7,353.89
63743HFF4

NATIONAL RURAL UTILITIES

COOPERATIVE FINANCE CORP

5.45 10/30/2025
10/20/2022
10/31/2022
495,000.00
494,926.70

0.00 0.00
494,945.48
4,571.19

0.00 6,819.31
2,248.13

18.78 0.00

18.78 2,266.90
2,266.90
64952WFK4 NEW YORK LIFE GLOBAL
FUNDING 4.6 12/05/2029
12/02/2024
12/05/2024
830,000.00
829,580.79

0.00 0.00
829,588.82
2,757.44

0.00 5,939.11
3,181.67

8.03 0.00

8.03 3,189.70
3,189.70
69371RS80 PACCAR FINANCIAL CORP 4.6
01/31/2029
03/27/2024
03/28/2024
1,200,000.00
1,196,065.56

0.00 0.00
1,196,158.66
23,153.33
27,600.00
153.33
4,600.00

93.11 0.00

93.11 4,693.11
4,693.11
713448FL7 PEPSICO INC 3.6 02/18/2028
03/27/2024
03/28/2024
1,500,000.00
1,468,024.66

0.00 0.00
1,469,055.05
19,950.00

0.00 24,450.00
4,500.00
1,030.39

0.00 1,030.39
5,530.39
5,530.39
713448FQ6 PEPSICO INC 4.55 02/13/2026
02/13/2023
02/15/2023
195,000.00
194,976.53

0.00 0.00
194,979.74
3,401.13

0.00 4,140.50
739.38

3.20 0.00

3.20 742.58
742.58
711
CONFIDENTIAL | 20
City of Orange | Account #10888 | As of July 31, 2025
Execution Time: 08/04/2025 12:11:12 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

INCOME EARNED
Cusip Security Description
Trade Date
Settle Date
Units
Book Value: Begin
Book Value: Acq
Book Value: Disp
Book Value: End
Prior Accrued
Inc. Received
Ending Accrued
Total Interest
Accr. Of Discount
Amort. Of Premium
Net Accret/Amort
Income Earned
Total Income
713448FW3 PEPSICO INC 5.125
11/10/2026
11/08/2023
11/10/2023
380,000.00
379,953.47

0.00 0.00
379,956.38
2,758.96

0.00 4,381.88
1,622.92

2.90 0.00

2.90 1,625.82
1,625.82
78016FZW7 ROYAL BANK OF CANADA 4.9
01/12/2028
03/30/2023
03/31/2023
1,000,000.00
998,936.36

0.00 0.00
998,972.00
23,002.78
24,500.00
2,586.11
4,083.33