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County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
REGIONAL COOPERATIVE AGREEMENT (RCA)
CONTRACT RCA-017-23010022
FOR
DIGITAL MULTIFUNCTIONAL COPIERS, PRINTERS, SOFTWARE, RELATED ACCESSORIES AND
SERVICES
WITH
C3 OFFICE SOLUTIONS DBA C3 TECH
This Contract RCA-017-23010022 for Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services, hereinafter referred to as “Contract” is made and entered into as of the date fully executed by and between the County of Orange, a political subdivision of the State of California on behalf of County Executive Office, CEO hereinafter referred to as “County” and C3 Office Solutions dba C3 Tech, , hereinafter referred to as “Contractor”, with County and Contractor sometimes individually referred to as “Party”, or collectively referred to as “Parties”.
ATTACHMENTS
This Contract is comprised of this document and the following Attachments, which are attached hereto and incorporated by reference into this Contract:
Attachment A – Scope of Work
Attachment B – Payment and Compensation
Attachment C – Staffing Plan
Attachment D - Hardware Catalog and Hardware Pricing
Attachment E – Business Associate Terms and Conditions
Attachment F – Certification for Data Removal
Attachment G – Migration/Transition Plan
Attachment H – Equipment Lease Agreement
RECITALS
WHEREAS, County solicited via a Request for Proposal (“RFP”) for Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services as set forth herein; and
WHEREAS, Contractor responded and represented that it is qualified to provide Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services to the County as further set forth in the Scope of Work, attached hereto as Attachment A; and
WHEREAS, County agrees to pay Contractor based on the schedule of fees set forth in Payment and Compensation, attached hereto as Attachment B; and
NOW, THEREFORE, the Parties mutually agree as follows:
ARTICLES
General Terms and Conditions:
A. Governing Law and Venue: This Contract has been negotiated and executed in the state of California and shall be governed by and construed under the laws of the state of California. In the event of any legal action to enforce or interpret this Contract, the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California, and the parties hereto agree DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 216
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
to and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure Section 394. Furthermore, the parties specifically agree to waive any and all rights to request that an action be transferred for adjudication to another county.
B. Entire Contract: This Contract contains the entire Contract between the parties with respect to the matters herein, and there are no restrictions, promises, warranties or undertakings other than those set forth herein or referred to herein. No exceptions, alternatives, substitutes or revisions are valid or binding on County unless authorized by County in writing. Electronic acceptance of any additional terms, conditions or supplemental Contracts by any County employee or agent, including but not limited to installers of software, shall not be valid or binding on County unless accepted in writing by County’s Purchasing Agent or designee.
C. Amendments: No alteration or variation of the terms of this Contract shall be valid unless made in writing and signed by the parties; no oral understanding or agreement not incorporated herein shall be binding on eith er of the parties; and no exceptions, alternatives, substitutes, or revisions are valid or binding on County unless authorized by County in writing.
D. Taxes: Unless otherwise provided herein or by law, price quoted does not include California state sales or use tax. Out -of-state Contractors shall indicate California Board of Equalization permit number and sales permit number on invoices, if California sales tax is added and collectable. If no permit numbers are shown, sales tax will be deducted from payment. The Auditor-Controller will then pay use tax directly to the State of California in lieu of payment of sales tax to Contractor.
E. Delivery: Time of delivery of commodities and services is of the essence in this Contract. County reserves the right t o refuse any commodities and services and to cancel all or any part of the commodities not conforming to applicable specifications, drawings, samples or descriptions or services that do not conform to the prescribed scope of work. Acceptance of any part of the order for commodities shall not bind County to accept future shipments nor deprive it of the right to return commodities already accepted at Contractor’s expense. Over shipments and under shipments of commodities shall be only as agreed to in writin g by County. Delivery shall not be deemed to be complete until all commodities or services have actually been received and accepted in writing by County.
F. Acceptance Payment: Unless otherwise agreed to in writing by County, 1) acceptance shall not be deemed complete unless in writing and until all the commodities/services have actually been received, inspected, and tested to the satisfaction of County, and 2) payment shall be made in arrears after satisfactory acceptance.
G. Warranty: Contractor expressly warrants that the commodities covered by this Contract are 1) free of liens or encumbrances, 2) merchantable and good for the ordinary purposes for which they are used, and 3) fit for the particular purpose for which they are intended. Acceptance of this order shall constitute an agreement upon Contractor’s part to indemnify, defend and hold County and its indemnities as identified in paragraph “Z” below, and as more fully des cribed in paragraph “Z,” harmless from liability, loss, damage and expense, including reasonable counsel fees, incurred or sustained by County by reason of the failure of the commodities/services to conform to such warranties, faulty work performance, negl igent or unlawful acts, and non -compliance with any applicable state or federal codes, ordinances, orders, or statutes, including the Occupational Safety and Health Act (OSHA) and the California Industrial Safety Act. Such remedies shall be in addition to any other remedies provided by law.
H. Patent/Copyright Materials/Proprietary Infringement: Unless otherwise expressly provided in this Contract, Contractor shall be solely responsible for clearing the right to use any patented or copyrighted materials in the performance of this Contract. Contractor warrants that any software as modified through services provided hereunder will not infringe upon or violate any patent, proprietary right, or trade secret right of any third party. Contractor agrees that, in accordance with DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 217
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
the more specific requirement contained in paragraph “Z” below, it shall indemnify, defend and hold County and County Indemnitees harmless from any and all such claims and be responsible for payment of all costs, damages, penalties and expe nses related to or arising from such claim(s), including, costs and expenses but not including attorney’s fees.
I. Assignment: The terms, covenants, and conditions contained herein shall apply to and bind the heirs, successors, executors, administrators and assigns of the parties. Furthermore, neither the performance of this Contract nor any portion thereof may be assigned by Contractor without the express written consent of County. Any attempt by Contractor to assign the performance or any portion thereof of this Contract without the express written consent of County shall be invalid and shall constitute a breach of this Contract.
J. Non-Discrimination: In the performance of this Contract, Contractor agrees that it will comply with the requirements of Section 1735 of the California Labor Code and not engage nor permit any subcontractors to engage in discrimination in employment of persons because of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical c ondition, marital status, or sex of such persons. Contractor acknowledges that a violation of this provision shall subject Contractor to penalties pursuant to Section 1741 of the California Labor Code.
K. Termination: In addition to any other remedies or rights it may have by law, County has the right to immediately terminate this Contract without penalty for cause or after 30 days’ written notice without cause, unless otherwise specified. Cause shall be defined as a ny material breach of contract, any misrepresentation or fraud on the part of Contractor. Exercise by County of its right to terminate Contract shall relieve County of all further obligation.
L. Consent to Breach Not Waiver: No term or provision of this Contract shall be deemed waived, and no breach excused, unless such waiver or consent shall be in writing and signed by the party claimed to have waived or consented. Any consent by any party to, or waiver of, a breach by the other, whether express or implied, shall not constitute consent to, waiver of, or excuse for any other different or subsequent breach.
M. Remedies Not Exclusive: The remedies for breach set forth in this Contract are cumulative as to one another and as to any other provided by law, rather than exclusive; and the expression of certain remedies in this Contract does not preclude resort by either party to any other remedies provided by law.
N. Independent Contractor: Contractor shall be considered an independent contractor and neither Contractor, its employees, nor anyone working under Contractor shall be considered an agent or an employee of County. Neither Contractor, its employees nor anyone working under Contractor shall qualify for workers’ compensation or other fringe benefits of any kind through County.
O. Performance Warranty: Contractor shall warrant all work under this Contract, taking necessary steps and precautions to perform the work to County’s satisfaction. Contractor shall be responsible for the professional quality, technical assurance, timely completion and coordination of all documentation and other commodities/services furnished by Contractor under this Contract.
Contractor shall perform all work diligently, carefully, and in a good and workmanlike manner; shall furnish all necessary labor, supervision, machinery, equipment, materials, and supplies, shall at its sole expense obtain and maintain all permits and licenses required by public authorities, including those of County required in its governmental capacity, in connect ion with performance of the work. If permitted to subcontract, Contractor shall be fully responsible for all work performed by subcontractors.
P. Insurance: Prior to the provision of services under this contract, Contractor agrees to purchase all required insurance at Contractor’s expense, including all endorsements required herein, necessary to satisfy County that the insurance provisions of this contract have been complied with. Contractor DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 218
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
agrees to keep such insurance coverage, Certificates of Insurance, and endorsements on deposit with County during the entire term of this contract. In addition, all subcontractors performing work on behalf of Contractor pursuant to this contract shall obtain insurance subject to the same terms and conditions as set forth herein for Contractor.
Contractor shall ensure that all subcontractors performing work on behalf of Contractor pursuant to this contract shall be covered under Contractor’s insurance as an Additional Insured or maintain insurance subject to the same terms and conditions as set forth herein for Contractor. Contractor shall not allow subcontractors to work if subcontractors have less than the level of cove rage required by County from Contractor under this contract. It is the obligation of Contractor to provide notice of the insurance requirements to every subcontractor, and to receive proof of insurance prior to allowing any subcontractor to begin work. S uch proof of insurance must be maintained by Contractor through the entirety of this contract for inspection by County representative(s) at any reasonable time.
All self-insured retentions (SIRs) shall be clearly stated on the Certificate of Insurance. Any self- insured retention (SIR) in an amount in excess of Fifty Thousand Dollars ($50,000) shall specifically be approved by County’s Risk Manager, or designee, upon review of Contractor’s current audited financial report. If Contractor’s SIR is approved , Contractor, in addition to, and without limitation of, any other indemnity provision(s) in this Contract, agrees to all of the following:
1. In addition to the duty to indemnify and hold County harmless against any and all liability, claim, demand or suit resulting from Contractor’s, its agents, employee’s or subcontractor’s performance of this Contract, Contractor shall defend County at its sole cost and expense with counsel approved by Board of Supervisors against same; and
2. Contractor’s duty to defend, a s stated above, shall be absolute and irrespective of any duty to indemnify or hold harmless; and
3. The provisions of California Civil Code Section 2860 shall apply to any and all actions to which the duty to defend stated above applies, and Contractor’s SI R provision shall be interpreted as though Contractor was an insurer and County was the insured.
If Contractor fails to maintain insurance acceptable to County for the full term of this contract, County may terminate this contract.
Qualified Insurer
The policy or policies of insurance must be issued by an insurer with a minimum rating of A - (Secure A.M. Best's Rating) and VIII (Financial Size Category as determined by the most current edition of the Best's Key Rating Guide/Property-Casualty/United States or ambest.com). It is preferred, but not mandatory, that the insurer be licensed to do business in the State of California (California Admitted Carrier).
If the insurance carrier does not have an A.M. Best Rating of A -/VIII, the CEO/Office of Risk Management retains the right to approve or reject a carrier after a review of the company's performance and financial ratings.
The policy or policies of insurance maintained by Contractor shall provide the minimum limits and coverage as set forth below:
Coverage Minimum Limits
Commercial General Liability $1,000,000 per occurrence
$2,000,000 aggregate
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 219
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
Automobile Liability including coverage for
owned, non-owned and hired vehicles
$1,000,000 combined single limit per
occurrence
Workers’ Compensation Statutory
Employers Liability Insurance Employers Liability Insurance Professional Liability Insurance $10,000,000 per claims-made or per occurrence
Required Coverage Forms
The Commercial General Liability coverage shall be written on Insurance Services Office (ISO) form CG 00 01, or a substitute form providing liability coverage at least as broad.
The Business Auto Liability coverage shall be written on ISO form CA 00 01, CA 00 05, CA 00 12, CA 00 20, or a substitute form providing liability coverage as broad.
Required Endorsements
The Commercial General Liability policy shall contain the following endorsements, which shall accompany the Certificate of Insurance:
1. An Additional Insured endorsement using ISO form CG 20 26 0 4 13 or a form at least as broad naming County of Orange, its elected and appointed officials, officers, employees and agents as Additional Insureds, or provide blanket coverage, which will state As Required By Written Contract.
2. A primary non -contributing endorsement using ISO Form CG 20 01 04 13, or a form at least as broad evidencing that Contractor’s insurance is primary, and any insurance or self- insurance maintained by County of Orange shall be excess and non-contributing.
The Workers’ Compensation policy shall contain a waiver of subrogation endorsement waiving all rights of subrogation against County of Orange, its elected and appointed officials, officers, employees, and agents, or provide blanket coverage, which will state As Required By Written Contract.
All insurance policies required by this contract shall waive all rights of subrogation against County of Orange, its elected and appointed officials, officers, employees, and agents when acting within the scope of their appointment or employment.
Contractor shall notify County in writing within thirty (30) days of any policy cancellation and ten (10) days for non -payment of premium and provide a copy of the cancellation notice to County.
Failure to provide written notice of cancellation may constitute a material breach of Contract, upon which County may suspend or terminate this contract.
If Contractor’s Professional Liability is a “Claims-Made” policy, Contractor shall agree to maintain coverage for two (2) years following the completion of the Contract.
The Commercial General Liability policy shall contain a severability of interests clause, also known as a “separation of insureds” clause (standard in the ISO CG 001 policy).
Insurance certificates should be forwarded to the agency/department address li sted on the solicitation.
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 220
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
If Contractor fails to provide the insurance certificates and endorsements within seven (7) days of notification by CEO/Purchasing or the agency/department purchasing division, award may be made to the next qualified vendor.
County expressly retains the right to require Contractor to increase or decrease insurance of any of the above insurance types throughout the term of this contract. Any increase or decrease in insurance will be as deemed by County of Orange Risk Manager as a ppropriate to adequately protect County.
County shall notify Contractor in writing of changes in the insurance requirements. If Contractor does not deposit copies of acceptable Certificates of Insurance and endorsements with County incorporating such changes within thirty (30) days of receipt of such notice, this contract may be in breach without further notice to Contractor, and County shall be entitled to all legal remedies.
The procuring of such required policy or policies of ins urance shall not be construed to limit Contractor's liability hereunder nor to fulfill the indemnification provisions and requirements of this contract, nor act in any way to reduce the policy coverage and limits available from the insurer.
Q. Bills and Lien s: Contractor shall pay promptly all indebtedness for labor, materials, and equipment used in performance of the work. Contractor shall not permit any lien or charge to attach to the work or the premises, but if any does so attach, Contractor shall promptly procure its release and, in accordance with the requirements of paragraph “HH” below, indemnify, defend, and hold County harmless and be responsible for payment of all costs, damages, penalties and expenses related to or arising from or related thereto.
R. Changes: Contractor shall make no changes in the work or perform any additional work without County’s specific written approval.
S. Change of Ownership/Name, Litigation Status, Conflicts with County Interests: Contractor agrees that if there is a change or transfer in ownership of Contractor’s business prior to completion of this Contract, and County agrees to an assignment of Contract, the new owners shall be required under the terms of sale or other instruments of transfer to assume Contractor’s d uties and obligations contained in this Contract and complete them to the satisfaction of County.
County reserves the right to immediately terminate Contract in the event County determines that the assignee is not qualified or is otherwise unacceptable to County for the provision of services under Contract.
In addition, Contractor has the duty to notify County in writing of any change in Contractor’s status with respect to name changes that do not require an assignment of Contract. Contractor is also obligated to notify County in writing if Contractor becomes a party to any litigation against County, or a party to litigation that may reasonably affect Contractor’s performance under Contract, as well as any potential conflicts of interest between Contractor and County that may arise prior to or during the period of Contract performance. While Contractor will be required to provide this information without prompting from County any time there is a change in Contractor’s name, conflict of interest or litigation status, Contractor must also provide an update to County of its status in these areas whenever requested by County.
Contractor shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with County interests. In addition to Contractor, this obligation shall apply to Contractor’s employees, agents, and subcontractors associated with the provision of goods and services provided under this Contract. Contractor’s efforts shall include, but not be li mited to establishing rules and procedures preventing its employees, agents, and subcontractors from providing or offering gifts, entertainment, payments, loans, or other considerations which DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 221
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
could be deemed to influence or appear to influence County staff or elected officers in the performance of their duties.
T. Force Majeure: Contractor shall not be assessed with liquidated damages or unsatisfactory performance penalties during any delay beyond the time named for the performance of this Contract caused by any act of God, war, civil disorder, employment strike or other cause b eyond its reasonable control, provided Contractor gives written notice of the cause of the delay to County within 36 hours of the start of the delay and Contractor avails himself of any available remedies.
U. Confidentiality: Contractor agrees to maintain t he confidentiality of all County and County - related records and information pursuant to all statutory laws relating to privacy and confidentiality that currently exist or exist at any time during the term of this Contract. All such records and information shall be considered confidential and kept confidential by Contractor and Contractor’s staff, agents, and employees.
V. Compliance with Laws: Contractor represents and warrants that services to be provided under this Contract shall fully comply, at Contract or’s expense, with all standards, laws, statutes, restrictions, ordinances, requirements, and regulations (collectively “laws”), including, but not limited to those issued by County in its governmental capacity and all other laws applicable to the services at the time services are provided to and accepted by County. Contractor acknowledges that County is relying on Contractor to ensure such compliance, and pursuant to the requirements of paragraph “Z” below, Contractor agrees that it shall defend, indemnif y and hold County and County INDEMNITEES harmless from all liability, damages, costs and expenses arising from or related to a violation of such laws.
W. Freight: Prior to County’s express acceptance of delivery of products. Contractor assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other services associated with delivery of all products deemed necessary under this Contract.
X. Severability: If any term, covenant, condition or provision of this Contract is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired or invalidated thereby.
Y. Calendar Days: A ny reference to the word "day" or "days" herein shall mean calendar day or calendar days, respectively, unless otherwise expressly provided.
Z. Attorney Fees: In any action or proceeding to enforce or interpret any provision of this Contract, each party shall bear their own attorney’s fees, costs and expenses.
AA. Interpretation: This Contract has been negotiated at arm’s length and between persons sophisticated and knowledgeable in the matters dealt with in this Contract. In addition, each party had been represented by experienced and knowledgeable independent legal counsel of their own choosing or has knowingly declined to seek such counsel despite being enco uraged and given the opportunity to do so. Each party further acknowledges that they have not been influenced to any extent whatsoever in executing this Contract by any other party hereto or by any person representing them, or both. Accordingly, any rule or law (including California Civil Code Section 1654) or legal decision that would require interpretation of any ambiguities in this Contract against the party that has drafted it is not applicable and is waived. The provisions of this Contract shall be interpreted in a reasonable manner to effect the purpose of the parties and this Contract.
BB. Authority: The Parties to this Contract represent and warrant that this Contract has been duly authorized and executed and constitutes the legally binding obligation of their respective organization or entity, enforceable in accordance with its terms.
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 222
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
CC. Employee Eligibility Verification: Contractor warrants that it fully complies with all Federal and State statutes and regulations regarding the employment of aliens and others and that all its employees performing work under this Contract meet the citizenship or alien status requirement set forth in Federal statutes and regulations. Contractor shall obtain, from all employees performing work hereunder, all verification and other documentation of employment eligibility status required by Federal or State statutes and regulations including, but not limited to, the Immigration Reform and Control Act of 1986, 8 U.S.C. §1324 et seq., as they currently exist and as they may be hereafter amended. Contractor shall retain all such documentation for all covered employees for the period prescribed by the law. Contractor shall indemnify, defend with counsel approved in writing by County, and hold harmless, County, its agen ts, officers, and employees from employer sanctions and any other liability which may be assessed against Contractor or County or both in connection with any alleged violation of any Federal or State statutes or regulations pertaining to the eligibility for employment of any persons performing work under this Contract.
DD. Indemnification: Contractor agrees to indemnify, defend with counsel approved in writing by County, and hold County, its elected and appointed officials, officers, employees, agents and those special districts and agencies which County’s Board of Supervisors acts as the governing Board (“County Indemnitees”) harmless from any claims, demands or liability of any kind or nature, including but not limited to personal injury or property damage, arising from or related to the services, products or other performance provided by Contractor pursuant to this Contract. If judgment is entered against Contractor and County by a court of competent jurisdiction because of the concurrent active negligence of County or County Indemnitees, Contractor and County agree that liability will be apportioned as determined by the court. Neither party shall request a jury apportionment.
EE. Audits/Inspections: Contractor agrees to permit County’s Auditor -Controller or the Auditor - Controller’s authorized representative (including auditors from a private auditing firm hired by County) access during normal working hours to all books, accounts, records, reports, files, financial records, supporting documentation, including payroll and accounts payable/receivable records, and other papers or property of Contractor for the purpose of auditing or inspecting any aspect of performance under this Contract. The inspection and/or audit will be confined to those matters connected with the performance of Contract including, but not limited to, the costs of administering Contract. County will provide reasonable notice of such an audit or inspection.
County reserves the right to audit and verify Contractor’s records before final payment is made.
Contractor agrees to maintain such records for possible audit for a minimum of three years after final payment, unless a longer period of records retention is stipulated under this Contract or by law. Contractor agrees to allow interviews of any employees or others who might reasonably have information related to such records. Further, Contractor agrees to include a similar right to County to audit records and interview staff of any subcontractor related to performance of this Contract.
Should Contractor cease to exist as a legal entity, Contractor’s records pertaining to this Contract shall be forwarded to County’s project manager.
FF. Contingency of Funds: Contractor acknowledges that funding or portions of funding for this Contract may be contingent upon state budget approval; receipt of funds from, and/or obligation of funds by, the state of California to County; and inclusion of sufficient funding for the services hereunder in the budget approved by County’s Board of Supervisors for each f iscal year covered by this Contract. If such approval, funding or appropriations are not forthcoming, or are otherwise limited, County may immediately terminate or modify this Contract without penalty.
GG. Fiscal Appropriations: This contract is subject to and contingent upon applicable budgetary appropriations being approved by the County of Orange Board of Supervisors for each fiscal year during the term of this contract. If such appropriations are not approved, the contract will be DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 223
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
terminated without penalty to the County.
HH. Expenditure Limit: Contractor shall notify County of Orange assigned Deputy Purchasing Agent in writing when the expenditures against Contract reach 75 percent of the dollar limit on Contract.
County will not be responsible for any expenditure overruns and will not pay for work exceeding the dollar limit on Contract unless a change order to cover those costs has been issued.
Additional Terms and Conditions:
1. Scope of Contract: This Contract specifies Contractual terms and conditions by which County will procure Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services from Contractor as further detailed in the Scope of Work, identified and incorporated herein by this reference as “Attachment A”.
2. Term of Contract: This Contract shall commence upon execution of all necessary signatures, and continue for five (5) years, unless otherwise terminated by County.
3. Regional Cooperative Agreement: Regional Cooperative Agreements (RCA) awarded by the County of Orange are intended to be used as cooperative agreements against which individual subordinate contracts may be executed by participating County departments and non-County public entities during the effective dates outlined herein. The provisions and pricing of this Contract will be extended to any Municipal, County, Public Utility, Hospital, Educational Institution, or any other non-profit or governmental organization. Governmental entities wishing to use this contract will be responsible for issuing their own purchase documents / price agreements, providing for their own acceptance, and making any subsequent payments. Contractor shall be required to include in any Contract entered into with another agency or entity that is entered into as an extension of this Contract a Contract clause that will hold harmless the County of Orange from all claims, demands, actions or causes of actions of every kind resulting directly or indirectly, arising out of, or in any way connected with the use of this Contract. Failure to do so will be considered a material breach of this Contract and grounds for immediate Contract termination. The cooperative entities are responsible for obtaining all certificates of insurance and bonds required. The County of Orange makes no guarantee of usage by other users of this Contract.
A 2 percent rebate on Eligible Revenues will be paid to the County for any contracts the Contractor agrees to enter into with other entities under the provisions and pricing of this Contract. The Contractor shall provide quarterly Volume Sales Reports to the County about additional sales to other entities under the provisions and pricing of this Contract. The Reports shall include the ordering agency, detail of items sold including description, quantity, and price, and shall include all transactions pertaining to sales under the Contract provisions and pricing for that Reporting Period. Contractor shall provide the Volume Sales Reports regardless of whether or not any sales have been conducted. Failure of the Contractor to provide quarterly reports as required, may be deemed breach of the contract. A late penalty of 15 percent on the value of the rebate may be assessed to the Contractor for each month the payments are not received.
4. Adjustments – Scope of Service: No adjustments made to the scope of service will be authorized without prior written approval of the County assigned Deputy Purchasing Agent.
5. Authorization Warranty: The contractor represents and warrants that the person executing this contract on behalf of and for the contractor is an authorized agent who has actual authority to bind the contractor to each and every term, condition and obligation of this agreement and that all requirements of the contractor have been fulfilled to provide such actual authority.
6. Breach of Contract: The failure of Contractor to comply with any of the provisions, covenants or conditions of this Contract shall be a material breach of this Contract. In such event County may, and in addition to any other remedies available at law, in equity, or otherwi se specified in this Contract:
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 224
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
a. Terminate Contract immediately, pursuant to Section K herein; b. Afford Contractor written notice of the breach and ten (10) calendar days or such shorter time that may be specified in this Contract within which to cure the breach; c. Discontinue payment to the Contactor for and during the period in which Contractor is in breach; and
d. Offset against any monies billed by Contractor but yet unpaid by County those monies disallowed pursuant to the above.
7. CAL-OSHA Vehicle Regulation: All vehicles must meet California Motor Vehicle and Cal - OSHA regulations and all other applicable codes required for vehicle use on the roads or highways in the state of California.
8. Contractor – Change in Ownership: The contractor agrees that if there is a change in ownership prior to completion of this contract, the new owner will be required, under terms of sale, to assume this contract and complete it to the satisfaction of the County.
9. Civil Rights: Contractor attests that services provided shall be in accordance with the provisions of Title VI and Title VII of the Civil Rights Act of 1964, as amended, Section 504 of the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975 as amended; Title II of the Americans with Disabilities Act of 1990, and other applicable State and federal laws and regulations prohibiting discrimination on the basis of race, color, national origin, ethnic group identification, age, religion, marital status, sex or disability.
10. Conflict of Interest – Contractor’s Personnel: Contractor shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with the best interests of County. This obligation shall apply to Contractor; Contractor’s employees, agents, and subcontractors associated with accomplishing work and services hereunder. Contractor’s efforts shall include, but not be limited to establishing precautions to prevent its employees, agents, and subcontractors from providing or offering gifts, entertainment, payments, loans or other considerations which could be deemed to influence or appear to influence County staff or elected officers from acting in the best interests of County.
11. Conflict of Interest – County Personnel: County of Orange Board of Supervisors policy prohibits its employees from engaging in activities involving a conflict of interest. Contractor shall not, during the period of this Contract, employ any County employee for any purpose.
12. Contractor’s Project Manager and Key Personnel: Contractor shall appoint a Project Manager to direct Contractor’s efforts in fulfilling Contractor’s obligations under this Contract. This Project Manager shall be subject to approval by County and shall not be changed without the written consent of County’s Project Manager, which consent shall not be unreasonably withheld.
Contractor’s Project Manager shall be assigned to this project for the duration of Contract and shall diligently pursue all work and service s to meet the project time lines. County’s Project Manager shall have the right to require the removal and replacement of Contractor’s Project Manager from providing services to County under this Contract. County’s Project manager shall notify Contractor in writing of such action. Contractor shall accomplish the removal within five (5) business days after written notice by County’s Project Manager. County’s Project Manager shall review and approve the appointment of the replacement for Contractor’s Proj ect Manager. County is not required to provide any additional information, reason or rationale in the event it requires the removal of Contractor’s Project Manager from providing further services under Contract.
13. Contractor Personnel – Reference Checks: Contractor warrants that all persons employed to provide service under this Contract have satisfactory past work records indicating their ability to adequately perform the work under this Contract. Contractor’s employees assigned to this project must meet character standards as demonstrated by background investigation and reference checks, coordinated by the agency/department issuing this Contract.
14. Contractor’s Power and Authority: The Contractor warrants that it has the full power and authority to grant the rights herein granted and will hold the County hereunder harmless from and DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 225
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
against any loss, cost, liability and expense, including reasonable attorney fees, arising out of any breach of this warranty. Further, the Contractor avers that it will not ente r into any arrangement with any third party which might abridge any rights of the County under this Contract.
15. Contractor’s Records: The Contractor shall keep true and accurate accounts, records, books and data which shall correctly reflect the business tra nsacted by the Contractor in accordance with generally accepted accounting principles. These records shall be stored in Orange County for a period of seven years after final payment is received from the County. Storage of records in another county will require written approval from the County of Orange assigned DPA.
16. Contractor Personnel – Uniform/Badges/Identification: Contractor warrants that all persons employed to provide service under this Contract have satisfactory past work records indicating their ability to accept the kind of responsibility under this Contract.
All Contractor’s employees shall be required to wear uniforms, badges, or other means of identification which are to be furnished by Contractor and must be work at all times while working on County property. The assigned Deputy Purchasing Agent must be notified in writing, within seven (7) days of notification of award of Contract of the uniform and/or badges and/or other identification to be worn by employees prior to beg inning work and notified in writing seven (7) days prior to any changes in this procedure.
17. Conflict with Existing Law: The Contractor and the County agree that if any provision of this Contract is found to be illegal or unenforceable, such term or provi sion shall be deemed stricken and the remainder of the Contract shall remain in full force and effect. Either Party having knowledge of such term or provisions shall promptly inform the other of the presumed non - applicability of such provision. Should the offending provision go to the heart of the Contract, the Contract shall be terminated in a manner commensurate with interests of both Parties to the maximum extent reasonable.
18. Contingent Fees: The Contractor warrants that no person or selling agency has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, except bona fide employees of the Contractor or bona fide established commercial or selling agencies maintained by the Contractor for the purpose of securing business.
For breach or violation of this warranty, the County shall have the right to terminate this Contract in accordance with the termination clause and at its sole discretion to deduct from th e Contract price or consideration, or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee from the Contractor.
19. Contractor Bankruptcy/Insolvency: If the Contractor should be adjudged bankrupt or should have a gen eral assignment for the benefit of its creditors or if a receiver should be appointed on account of the Contractor’s insolvency, the County may terminate this Contract.
20. Contractor’s Records: Contractor shall keep true and accurate accounts, records, books and data which shall correctly reflect the business transacted by Contractor in accordance with generally accepted accounting principles. These records shall be stored in Orange County for a period of three (3) years after final payment is received from C ounty. Storage of records in another county will require written approval from County of Orange assigned Deputy Purchasing Agent.
21. Data – Title To: All materials, documents, data or information obtained from County data files or any County medium furnished to Contractor in the performance of this Contract will at all times remain the property of County. Such data or information may not be used or copied for direct or indirect use by Contractor after completion or termination of this Contract without the ex press written consent of County. All materials, documents, data or information, including copies, must be returned to County at the end of this Contract.
22. Debarment: Contractor warrants that neither Contractor nor its principles are presently debarred, proposed for debarment, declared ineligible or voluntarily excluded from participation in the DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 226
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
transaction by any Federal department or agency. County has the right to t erminate this Contract for cause pursuant to Paragraph K, Termination, if Contractor is or becomes the subject of any debarment or pending debarment, declared ineligible or voluntary exclusion from participation by any Federal department or agency. Debarment, pending debarment, declared ineligibility or voluntary exclusion from participation by any Federal department or agency may result in the bid/proposal being deemed non-responsible.
23. Default – Re-Procurement Costs: In case of Contract breach by C ontractor, resulting in termination by County, County may procure the commodities and services from other sources. If the cost for those commodities and services is higher than under the terms of the existing Contract, Contractor will be responsible for paying County the difference between Contract cost and the price paid, and County may deduct this cost from any unpaid balance due Contractor. The price paid by County shall be the prevailing market price at the time such purchase is made. This is in addi tion to any other remedies available under this Contract and under law.
24. Delivery Location – No Loading Dock: Delivery locations may not have loading docks. The contractor is required to make all necessary arrangements for lift trucks or other means necess ary to complete delivery. Inside delivery to secured facilities may be required.
25. Disputes – Contract:
a. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute concerning a question of fact arising under th e terms of this Contract is not disposed of in a reasonable period of time by Contractor’s Project Manager and County ‘s Project Manager, such matter shall be brought to the attention of County Deputy Purchasing Agent by way of the following process:
i. Contractor shall submit to the agency/department assigned Deputy Purchasing Agent a written demand for a final decision regarding the disposition of any dispute between the parties arising under, related to, or involving this Contract, unless County, on its own initiative, has already rendered such a final decision. ii. Contractor’s written demand shall be fully supported by factual information, and, if such demand involves a cost adjustment to Contract, Contractor shall include with the demand a written statement s igned by a senior official indicating that the demand is made in good faith, that the supporting data are accurate and complete, and that the amount requested accurately reflects Contract adjustment for which Contractor believes County is liable.
b. Pending the final resolution of any dispute arising under, related to, or involving this Contract, Contractor agrees to diligently proceed with the performance of this Contract, including the delivery of commodities and/or provision of services. Contracto r’s failure to diligently proceed shall be considered a material breach of this Contract. c. Any final decision of County shall be expressly identified as such, shall be in writing, and shall be signed by County Deputy Purchasing Agent or his designee. If County fails to render a decision within 90 days after receipt of Contractor’s demand, it shall be deemed a final decision adverse to Contractor’s contentions. Nothing in this section shall be construed as affecting County’s right to terminate Contract for cause or termination for convenience as stated in section K herein.
26. Emergency/Declared Disaster Requirements: In the event of an emergency or if Orange County is declared a disaster area by the County, state or federal government, this Contract may be subjected to unusual usage. The Contractor shall service the County during such an emergency or declared disaster under the same terms and conditions that apply during non -emergency/disaster conditions. The pricing quoted by the Contractor shall apply to serving the County’s needs regardless of the circumstances. If the Contractor is unable to supply the goods/services under the terms of the Contract, then the Contractor shall provide proof of such disruption and a copy of the invoice for the goods/services from the Contractor’s supplier(s). Additional profit margin as a DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 227
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
result of supplying goods/services during an emergency or a declared disaster shall not be permitted. In the event of an emergency or declared disaster, emergency purchase order numbers will be assigned. All applicable invoices from the Contractor shall show both the emergency purchase order number and the Contract number.
27. Equipment Maintenance Service : Cleaning, inspecting, replacing all worn parts, lubricating, testing, and adjusting will be provided as required to maintain the equipment in satisfactory operating condition. The contractor inspections will be completed during County work hours and will be coordinated with the agency/department having control of the equipment. Emergency service required and performed during normal business hours is included at no extra charge.
28. Equipment Maintenance Service – Parts: Contractor shall furnish and install all new parts, materials and lubricants which meet or exceed the original equipment manufacturer’s specifications. Any parts other than those manufactured by the original equipment manufacturer shall be approved by the County before being incorporated in the work performed by the contractor under this contact. The contractor shall maintain a reasonable supply of the parts needed under this contract and maintain a reasonable supply system for the acquisition of additional parts, either immediately or with minimal delay.
29. Firm Price Quotes: Prices quoted herein shall be firm for the first period of the Contract.
30. Errors and Omissions: All reports, files and other documents prepared and submitted by Contractor shall be complete and shall be carefully checked by the professional(s) identified by Contractor as Contractor Project Manager and key personnel attached hereto, prior to submission to the County. Contractor agrees that County review is discret ionary, and Contractor shall not assume that the County will discover errors and/or omissions. If the County discovers any errors or omissions prior to approving Contractor’s reports, files and other written documents, the reports, files or documents will be returned to Contractor for correction. Should the County or others discover errors or omissions in the reports, files or other written documents submitted by Contractor after County approval thereof, County approval of Contractor’s reports, files or d ocuments shall not be used as a defense by Contractor in any action between the County and Contractor, and the reports, files or documents will be returned to Contractor for correction without payment of additional compensation.
31. Gratuities: The Contractor warrants that no gratuities, in the form of entertainment, gifts or otherwise, were offered or given by the Contractor or any agent or representative of the Contractor to any officer or employee of the County with a view toward securing the Contract or se curing favorable treatment with respect to any determinations concerning the performance of the Contract.
For breach or violation of this warranty, the County shall have the right to terminate the Contract, either in whole or in part, and any loss or damage sustained by the County in procuring on the open market any services which the Contractor agreed to supply shall be borne and paid for by the Contractor. The rights and remedies of the County provided in the clause shall not be exclusive and are in addition to any other rights and remedies provided by law or under the Contract.
32. Interpretation of Contract: In the event of a conflict or question involving the provisions of any part of this Contract, interpretation and clarification as necessary shall be determined by the County’s assigned buyer. If disagreement exists between the Contractor and the County’s assigned buyer in interpreting the provision(s), final interpretation and clarification shall be determined by the County’s Purchasing Agent or his designee.
33. Limitations of Actions: No action, regardless of form, arising out of this Contract may be brought by either Party more than two (2) years after the cause of the action has arisen, or, in the case of nonpayment, more than two (2) years from the date of the last payment, except where either Party, within two (2) years after a cause of action has arisen, provides the other Party in writing a notice of a potential cause of action, disclosing all material facts then known by the notifying Party concerning such cause of action, then the notifying Party may bring an action based on the matter DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 228
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
so disclosed at any time prior to the expiration of four (4) years from the time the cause of action arose.
34. Lobbying: On best information and belief, Contractor certifies no federal appropriated funds have been paid or will be paid by, or on behalf of, the Contractor to any person for influencing or attempting to influence an officer or employee of Congress; or an employee of a member of Congress in connection with the awarding of any federal contract, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
35. News/Information Release: Contractor agrees that it will not issue any news releases in connection with either the award of this Contract or any subsequent amendment of or effort under this Contract without first obtaining review and written approval of said news releases from County through County’s Project Manager.
36. No Third-Party Beneficiaries: This Contract is an agreement by and between the Parties, and neither: (a) confers any rights upon any of the employees, agents, or contractors of either Party, or upon any other person or entity not a party hereto; or (b) precludes any acti ons or claims against, or rights of recovery from, any person or entity not a party hereto.
37. Notice of Claims: Contractor must give County immediate notice in writing of any legal action or suit filed related in any way to this Contract or which may affect the performance of work under this Contract, and prompt notice of any claim made against Contractor by any subcontractor, which may result in litigation related in any way to this Contract, or which may affect the performance of work under this Contract.
38. Notices: Any and all notices, requests demands, and other communications contemplated, called for, permitted, or required to be given hereunder shall be in writing with a copy provided to the assigned Deputy Purchasing Agent (DPA), except through th e course of the parties’ project managers’ routine exchange of information and cooperation during the terms of the work and services. Any written communications shall be deemed to have been duly given upon actual in - person delivery, if delivery is by dire ct hand, or upon delivery on the actual day of receipt or no greater than four (4) calendar days after being mailed by US certified or registered mail, return receipt requested, postage prepaid, whichever occurs first. The date of mailing shall count as t he first day. All communications shall be addressed to the appropriate party at the address stated herein or such other address as the parties hereto may designate by written notice from time to time in the manner aforesaid.
Contractor: Company Name: C3 Office Solutions LLC, dba C3 Tech Address: 1536 E Warner St.
Santa Ana, CA 92705
Attn: Davis Tran
Telephone: 714-68-1700
Email: [email protected]
County: County Executive Office/ County Procurement Office Address: 400 W. Civic Center Drive, 5th Fl
Santa Ana, CA 92701
Attn: Kevin Work
Telephone: 714-567-7312
Email: [email protected]
39. OEM Equipment Maintenance Standard: The contractor agrees to maintain all equipment according to the original equipment manufacturer (OEM) specifications. The contractor further agrees that all components will be OEM components.
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 229
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
40. Order Dates: Orders may be placed during the term of the contract even if delivery may not be made until after the term of the contract. Order dates take precedence over delivery dates. The contractor must clearly identify the order date on all invoices to County.
41. Ownership of Documents: The County has perman ent ownership of all directly connected and derivative materials produced under this Contract by the Contractor. All documents, reports and other incidental or derivative work or materials furnished hereunder shall become and remains the sole property of the County and may be used by the County as it may require without additional cost to the County. None of the documents, reports and other incidental or derivative work or furnished materials shall be used by the Contractor without the express written con sent of the County.
42. Precedence: Contract documents consist of this Contract and its exhibits and attachments. In the event of a conflict between or among Contract documents, the order of precedence shall be the provisions of the main body of this Contract, i.e., those provisions set for th in the recitals and articles of this Contract, and then the exhibits and attachments.
43. Security – Youth Detention Facilities/Sheriff’s Facilities:
Background checks: All contractor personnel to be employed in performance of work under this contract shall be subject to background checks and clearance prior to working in a youth detention facility or a Sheriff’s facility. The contractor shall prepare and submit an information form to the County’s project manager for all persons who will be working or w ho will need access to the facility. These information forms shall be submitted at least five County working days prior to the start of work on the contract or prior to the use of any person subsequent to the contractor’s start of work. These information forms will be provided by the County’s project manager upon request and will be screened by the County’s Probation Department and/or Sheriff’s Department. These information forms shall be thorough, accurate, and complete. Omissions or false statements, regardless of the nature or magnitude, may be grounds for denying clearance. No person shall be employed under this contract who has not received prior clearance from the Probation and/or Sheriff’s Department. Neither the County, the Probation Department, nor the Sheriff’s Department need give a reason clearance is denied.
Performance Requirements: All contractor’s vehicles parked on site shall be locked and thoroughly secured at all times. All tools and materials shall remain in contractor’s possession at all times and shall never be left unattended. All lost or misplaced tools or materials shall be reported immediately to the security staff or Control in youth detention facilities or to the escort or Control in the Sheriff’s facilities. All materials, large or small, from removal operations or flew construction (especially those materials that could be used to inflict injury, such as nails, wire, wood, etc.) shall be continuously cleaned up as work progresses. All work areas shall be secured prior t o the end of each work period. Workers shall have no contact, either verbal or physical, with inmates in the facilities.
Contractor’s employees shall NOT:
1. Give names or addresses to inmates.
2. Receive any names or addresses from inmates (including mater ials to be passed to another individual or inmate).
3. Disclose the identity of any inmate to anyone outside the facility.
4. Give any materials to inmates; or
5. Receive any materials from inmates (including materials to be passed to another individual or inmate).
Failure to comply with these requirements is a criminal act and can result in prosecution.
Contractor’s employees shall not smoke or use profanity or other inappropriate language while on site. Contractor’s employees shall not enter the facility while under the influence of alcohol, drugs or other intoxicants and shall not have such materials in their possession. Contractor’s employees DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 230
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
shall plan their activities to minimize the number of times they must enter and exit a facility. They should transport all tools, equipment and materials needed for the day at the start of the work period and restrict all breaks to the absolute minimum.
Contractor’s personnel shall:
1. Comply with the written schedule provided by the County which shall clearly show the specific start and end times for each work day.
2. Arrive at the site no more than 15 minutes prior to the scheduled time or no more than 15 minutes after the scheduled time; and
3. Report to the control desk upon arrival at the job site.
Control will ensure that the work area is clear and ready for work to begin. If a contractor’s employee is delayed or cancellation is necessary, the designated on-site coordinator or the County’s project manager should be contacted immediately. Repeat problems will be grounds for remedial action which may include contract termination.
44. Tax - Maintenance and Warranties: Section 1655 of the Sales and Use Tax Regulations of the Business Taxes Law Guide under “Optional Warranties Rule” states that sales tax shall not be charged on optional warranties and, therefore, the contractor is considered the end user and liable for the sales tax on such warranties. Prices charged for service are not subject to sales tax and neither can sales tax be assessed the County for a ny part or consumable supply installed that is included in the full-service maintenance.
45. Publication: No copies of sketches, schedules, written documents, computer based data, photographs, maps or graphs, including graphic at work, resulting from performa nce or prepared in connection with this Contract, are to be released by Contractor and/or anyone acting under the supervision of Contractor to any person, a partnership, company, corporation, or agency, without prior written approval by the County, except as necessary for the performance of the services of this Contract. All press releases, including graphic display information to be published in newspapers, magazines, etc., are to be administered only by the County unless otherwise agreed to by both Parties.
46. Reports/Meetings: The Contractor shall develop reports and any other relevant documents necessary to complete the services and requirements as set forth in this contract. The County’s project manager and the Contractor’s project manager will meet on reasonable notice to discuss the Contractor’s performance and progress under this Contract. If requested, the Contractor’s project manager and other project personnel shall attend all meetings. The Contractor shall provide such information that is requested by the County for the purpose of monitoring progress under this Contract.
47. Validity: The invalidity in whole or in part of any provision of this contract shall not void or affect the validity of any other provision of the contract.
48. Waivers - Contract: The failure of the County in any one or more instances to insist upon strict performance of any of the terms of this Contract or to exercise any option contained herein shall not be construed as a waiver or relinquishment to any extent of the right to assert or rely upon any such terms or option on any future occasion.
49. Termination – Orderly: After receipt of a termination notice from County of Orange, Contractor may submit to County a termination claim, if applicable. Such claim shall be submitted promptly, but in no event l ater than 60 days from the effective date of the termination, unless one or more extensions in writing are granted by County upon written request of Contractor. Upon termination County agrees to pay Contractor for all services performed prior to terminati on which meet the requirements of Contract, provided, however, that such compensation combined with previously paid compensation shall not exceed the total compensation set forth in Contract. Upon termination or other expiration of this Contract, each par ty shall promptly return to the other party all papers, materials, and other properties of the other held by each for purposes of performance of Contract.
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 231
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
50. Usage: No guarantee is given by County to Contractor regarding usage of this Contract. Usage figures, if provided, are approximations. Contractor agrees to supply services and/or commodities requested, as needed by County of Orange, at rates/prices listed in Contract, regardless of quantity requested.
51. Usage Reports: Contractor shall submit usage reports on an annual basis to the assigned Deputy Purchasing Agent of County of Orange user agency/department. The usage report shall be in a format specified by the user agency/department and shall be submitted 90 days prior to the expiration date of Contract term, or any subsequent renewal term, if applicable.
52. Wage Rates: Contractor shall post a copy of the wage rates at the job site and shall pay the adopted prevailing wage rates as a minimum. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the Board of Supervisors has obtained the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execut e this Contract from the Director of the Department of Industrial Relations. These rates are on file with the Clerk of the Board of Supervisors. Copies may be obtained at cost at the office of County's OC Public Works/OC Facilities & Asset Management/A&E Project Management or visit the website of the Department of Industrial Relations, Prevailing Wage Unit at www.dir.ca.gov/DLSR/PWD. The Contractor shall comply with the provisions of Sections 1774, 1775, 1776 and 1813 of the Labor Code.
53. Wage Rate Penalty: Contractor and any Subcontractor(s) shall comply with the provisions of Labor Code Section 1775. Contractor and any Subcontractor(s) shall be subject to a penalty in an amount up to $200, or higher amount as provide by section 1775, for each calendar day, or portion thereof, for each worker paid less than the prevailing wage rates for any work done by the Contractor or Subcontractor(s) under the contract.
54. Work Hour Penalty: As provided by Labor Code Section 1810, 8 hours of labor shall constitute a legal day's work, and 40 hours constitute a legal week's work. The time of service of any worker employed under the Contract shall be restricted to 8 hours during any one calendar day and 40 hours during any one calendar week, except as provided herein. Contractor shall forfeit to the County $25, or higher amount as provided by Labor Code Section 1813, for each worker employed on the performance of this Contract by Contractor or by any Subcontractor(s) for each calendar day during which such worker is required or p ermitted to work more than the legal days or week’s work, except as provided by Labor Code Section 1815.
55. Registration of Contractor: All contractors and subcontractors must comply with the requirements of Labor Code Section 1771.1(a), pertaining to registration of contractors pursuant to Section 1725.5. Registration and all related requirements of those sections must be maintained throughout the performance of the Contract.
56. Payroll Records: Contractor and any and subcontractors must comply with the requirements of Labor Code Section 1771.1(a), pertaining to registration of contractors pursuant to Section 1725.5.
Bids cannot be accepted from unregistered contractors except as provided in Section 1771.1. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. After award of the contract, Contractor and each Subcontractor shall furnish el ectronic payroll records directly to the Labor Commissioner in the manner specified in Labor Code Section 1771.4.
The requirements of Labor Code Section 1776 provide, in summary:
56.1. Contractor and any Subcontractor(s) performing any portion of the work under this Contract shall keep an accurate record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by Contractor or any Subcontractor(s) in connection with the work.
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 232
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
56.2. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:
a. The information contained in the payroll record is true and correct. b. The employer has complied with the requirements of Labor Code Sections 1771, 1811, and 1815 for any work performed by his or her employees in connection with the Contract.
56.3. The payroll records shall be cer tified and shall be available for inspection at the principal office of Contractor on the basis set forth in Labor Code Section 1776.
56.4. Contractor shall inform County of the location of the payroll records, including the street address, city and county, and shall, within five working days, provide a notice of any change of location and address of the records.
56.5. Pursuant to Labor Code Section 1776, Contractor and any Subcontractor(s) shall have 10 days in which to provide a certified copy of the payroll records subsequent to receipt of a written notice requesting the records described herein. In the event that Contractor or any Subcontractor fails to comply within the 10 -day period, he or she shall, as a penalty to County, forfeit $100, or a higher amount as provided by Section 1776, for each calendar day, or portion thereof, for each worker to whom the noncompliance pertains, until strict compliance is effectuated. Contractor acknowledges that, without limitation as to other remedies of enforcement available to C ounty, upon the request of the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement of the California Department of Industrial Relations, such penalties shall be withheld from progress payments then due Contractor. Contractor is not subject to a penalty assessment pursuant to this section due to the failure of a subcontractor to comply with this section.
57. Apprenticeship Requirements:
57.1. Unless the contract involves a dollar amount less than that specified in Labor Code Section 1777.5 this contract is governed by the provisions of Section 1777.5 Contractor shall comply with labor Code Section 1777.5 for all apprenticeable occupations.
57.2. Contractor and all subcontractor(s) shall comply with Labor Code Section 1777.6 which forbids dis criminatory practice in the employment of apprentices on any basis listed in Government Code Section 12940 (described in the “Nondiscrimination” Section of the General Conditions), except as provided in Labor Code Section 3077.
58. Data Destructions: Contractor must permanently remove all stored County data/images from the hard disk drive and Cache memory of back -up copiers and replaced copiers within seven (7) calendar days of removal from County. Within seven (7) calendar days of data removal services or request by County, Contractor must provide to County written certification (complete Attachment E. Certification for Data Removal) that data removal was completed.
59. County of Orange Information Technology Security Provisions: All Contractors with access to County data and/or systems shall establish and maintain policies, procedures, and technical, physical, and administrative safeguards designed to (i) ensure the confidentiality, integrity, and availability of all County data and any other confidential information that the Contractor receives, stores, maintains, processes, transmits, or otherwise accesses in connection with the provision of the contracted services, (ii) protect against any threats or hazards to the security or integrity of County data, systems, or other confidential information, (iii) protect against unauthorized access, use, or disclosure of personal or County confidential information, (iv) maintain reasonable procedures to prevent, detect, respond, and provide notification to the Count y regarding any internal or external security breaches, (v) ensure the return or appropriate disposal of personal information or other confidential information upon contract conclusion (or per retention standards set forth in the contract), and (vi) ensure that any subcontractor(s)/agent(s) that receives, stores, maintains, processes, transmits, or otherwise accesses County data and/or system(s) is in compliance with statements and the provisions of statements and services herein.
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 233
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
59.1. County of Orange Information Technology Security Standards: County of Orange security standards follows the latest National Institute of Standards and Technology (NIST) 800 -53 framework to ensure the highest levels of operational resiliency and cybersecurity.
59.1.1. Contractor, Contractor personnel, Contractor’s subcontractors, any person performing work on behalf of Contractor, and all other agents and representatives of Contractor will, at all times, comply with and abide by all County of Orange Information Technology Security Standards (“Security Standards”), as existing or modified, that pertain to Contractor in connection with the Services performed by Contractor as set forth in the scope of work of this Contract. Any violations of such Security Standards shall, in addition t o all other available rights and remedies available to County, be cause for immediate termination of this Contract. Such Security Standards include, but are not limited to, Attachment C - County of Orange Information Technology Security Standards and Attachment D - Business Associate Contract.
59.1.2. Contractor shall use industry best practices and methods with regard to confidentiality, integrity, availability, and the prevention, detection, response, and elimination of threat, by all appropriate means, of fraud, abuse, and other inappropriate or unauthorized access to County data and/or system(s) accessed in the performance of Services under this Contract.
59.2. The Contractor shall implement and maintain a written information security program that contains reasonable and appropriate security measures designed to safeguard the confidentiality, integrity, availability, and resiliency of County data and/or system(s). The Contractor shall review and update its information security program in accordance with contractual, legal, and regulatory requirements. Contractor shall provide to County a copy of the organization’s information security program and/or policies.
59.3. Information Access: Contractor shall use appropriate safeguards and security measures to ensure the confidentiality and security of all County data.
59.3.1. County may require all Contractor personnel, subcontractors, and affiliates approved by County to perform work under this Contract to execute a confidentiality and non- disclosure agreement concerning access protectio n and data security in the form provided by County. County shall authorize, and Contractor shall issue, any necessary information-access mechanisms, including access IDs and passwords, and in no event shall Contractor permit any such mechanisms to be share d or used by other than the individual Contractor personnel, subcontractor, or affiliate to whom issued.
Contractor shall provide each Contractor personnel, subcontractors, or affiliates with only such level of access as is required for such individual to perform his or her assigned tasks and functions.
59.3.2. Throughout the Contract term, upon request from County but at least once each calendar year, Contractor shall provide County with an accurate, up -to-date list of those Contractor personnel and/or subcontrac tor personnel having access to County systems and/or County data, and the respective security level or clearance assigned to each such Contractor personnel and/or subcontractor personnel. County reserves the right to require the removal and replacement of Contractor personnel and/or subcontractor personnel at the County’s sole discretion. Removal and replacement shall be performed within 14 calendar days of notification by the County.
59.3.3. All County resources (including County systems), County data, County hardware, and County software used or accessed by Contractor: (a) shall be used and accessed by such Contractor and/or subcontractors personnel solely and exclusively in the performance of their assigned duties in connection with, and in furtherance of, the performance of Contractor’s obligations hereunder; and (b) shall not be used or accessed except as expressly permitted hereunder, or commercially exploited in any DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 234
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
manner whatsoever, by Contractor or Contractor’s personnel and subcontractors, at any time.
59.3.4. Contractor acknowledges and agrees that any failure to comply with the provisions of this paragraph shall constitute a breach of this Contract and entitle County to deny or restrict the rights of such non -complying Contractor personnel and/or subcontracto r personnel to access and use the County data and/or system(s), as County in its sole discretion shall deem appropriate.
59.4. Data Security Requirements: Without limiting Contractor’s obligation of confidentiality as further described in this Contract, Contract or must establish, maintain, and enforce a data privacy program and an information and cyber security program, including safety, physical, and technical security and resiliency policies and procedures, that comply with the requirements set forth in this Co ntract and, to the extent such programs are consistent with and not less protective than the requirements set forth in this Contract and are at least equal to applicable best industry practices and standards (NIST 800-53).
59.4.1. Contractor also shall provide te chnical and organizational safeguards against accidental, unlawful, or unauthorized access or use, destruction, loss, alteration, disclosure, transfer, commingling, or processing of such information that ensure a level of security appropriate to the risks presented by the processing of County Data,
59.4.2. Contractor personnel and/or subcontractor personnel and affiliates approved by County to perform work under this Contract may use or disclose County personal and confidential information only as permitted in thi s Contract. Any other use or disclosure requires express approval in writing by the County of Orange. No Contractor personnel and/or subcontractor personnel or affiliate shall duplicate, disseminate, market, sell, or disclose County personal and confidenti al information except as allowed in this Contract. Contractor personnel and/or subcontractor personnel or affiliate who access, disclose, market, sell, or use County personal and confidential information in a manner or for a purpose not authorized by this Contract may be subject to civil and criminal sanctions contained in applicable federal and state statutes.
59.4.3. Contractor shall take all reasonable measures to secure and defend all locations, equipment, systems, and other materials and facilities employed i n connection with the Services against hackers and others who may seek, without authorization, to disrupt, damage, modify, access, or otherwise use Contractor systems or the information found therein; and prevent County data from being commingled with or contaminated by the data of other customers or their users of the Services and unauthorized access to any of County data.
59.4.4. Contractor shall also continuously monitor its systems for potential areas where security could be breached. In no case shall the safe guards of Contractor’s data privacy and information and cyber security program be less stringent than the safeguards used by County. Without limiting any other audit rights of County, County shall have the right to review Contractor’s data privacy and info rmation and cyber security program prior to commencement of Services and from time to time during the term of this Contract.
59.4.5. All data belongs to the County and shall be destroyed or returned at the end of the contract via digital wiping, degaussing, or physical shredding as directed by County.
59.5. Enhanced Security Measures: County may, in its discretion, designate certain areas, facilities, or solution systems as ones that require a higher level of security and access control. County shall notify Contractor in writing reasonably in advance of any such designation becoming effective. Any such notice shall set forth, in reasonable detail, the enhanced security or access-control procedures, measures, or requirements that Contractor shall be required to implement and enforce, as well as the date on which such procedures and measures shall take DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 235
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
effect. Contractor shall and shall cause Contractor personnel and subcontractors to fully comply with and abide by all such enhanced security and access measures and procedures as of such date.
59.6. General Security Standards: Contractor will be solely responsible for the information technology infrastructure, including all computers, software, databases, electronic systems (including database management systems) and networks used b y or for Contractor (“Contractor Systems”) to access County resources (including County systems), County data or otherwise in connection with the Services and shall prevent unauthorized access to County resources (including County systems) or County data through the Contractor Systems.
59.6.1. At all times during the contract term, Contractor shall maintain a level of security with regard to the Contractor Systems, that in all events is at least as secure as the levels of security that are common and prevalent in the industry and in accordance with industry best practices (NIST 800 -53). Contractor shall maintain all appropriate administrative, physical, technical, and procedural safeguards to secure County data from data breach, protect County data and the Services from loss, corruption, unauthorized disclosure, and from hacks, and the introduction of viruses, disabling devices, malware, and other forms of malicious and inadvertent acts that can disrupt County’s access and use of County data and the Services.
59.7. Security Failures: Any failure by the Contractor to meet the requirements of this Contract with respect to the security of County data, including any related backup, disaster recovery, or other policies, practices or procedures, and any breach or violation by Co ntractor or its subcontractors or affiliates, or their employees or agents, of any of the foregoing, shall be deemed a material breach of this Contract and may result in termination and reimbursement to County of any fees prepaid by County prorated to the date of such termination. The remedy provided in this paragraph shall not be exclusive and is in addition to any other rights and remedies provided by law or under the Contract.
59.8. Security Breach Notification: In the event Contractor becomes aware of any act , error or omission, negligence, misconduct, or security incident including unsecure or improper data disposal, theft, loss, unauthorized use and disclosure or access, that compromises or is suspected to compromise the security, availability, confidentiality, and/or integrity of County data or the physical, technical, administrative, or organizational safeguards required under this Contract that relate to the security, availability, confidentiality, and/or integrity of County data, Contractor shall, at its own expense, (1) immediately (or within 24 hours of potential or suspected breach), notify the County’s Chief Information Security Officer and County Privacy Officer of such occurrence; (2) perform a root cause analysis of the actual, potential, or suspected breach; (3) provide a remediation plan that is acceptable to County within 30 days of verified breach, to address the occurrence of the breach and prevent any further incidents; (4) conduct a forensic investigation to determine what systems, data, and information have been affected by such event; and (5) cooperate with County and any law enforcement or regulatory officials investigating such occurrence, including but not limited to making available all relevant records, forensics, investigative evidence , logs, files, data reporting, and other materials required to comply with applicable law or as otherwise required by County and/or any law enforcement or regulatory officials, and (6) perform or take any other actions required to comply with applicable la w as a result of the occurrence (at the direction of County).
59.8.1. County shall make the final decision on notifying County officials, entities, employees, service providers, and/or the general public of such occurrence, and the implementation of the remediati on plan. If notification to particular persons is required under any law or pursuant to any of County’s privacy or security policies, then notifications to all persons and entities who are affected by the same event shall be considered legally required. Contractor shall reimburse County for all notification and related costs incurred by County arising out of or in connection with any such DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 236
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
occurrence due to Contractor’s acts, errors or omissions, negligence, and/or misconduct resulting in a requirement for legally required notifications.
59.8.2. In the case of a breach, Contractor shall provide third -party credit and identity monitoring services to each of the affected individuals for the period required to comply with applicable law, or, in the absence of any legall y required monitoring services, for no less than twelve (12) months following the date of notification to such individuals.
59.8.3. Contractor shall indemnify, defend with counsel approved in writing by County, and hold County and County Indemnitees harmless from and against any and all claims, including reasonable attorney’s fees, costs, and expenses incidental thereto, which may be suffered by, accrued against, charged to, or recoverable from County in connection with the occurrence.
59.8.4. Notification shall be sent to:
Rafael Linares
Chief Information Security Officer
1055 N. Main St., 6th Floor
Santa Ana, CA 92701
Phone: (714) 567-7611
[email protected]
Linda Le, CHPC, CHC, CHP
County Privacy Officer
1055 N. Main St., 6th Floor
Santa Ana, CA 92701
Phone: (714) 834-4082
[email protected]
59.9. Security Audits: Contractor shall maintain complete and accurate records relating to its system and Organization Controls (SOC) Type II audits or equivalent’s data protection practices, internal and external audits, and the security of any of County -hosted content, including any confidentiality, integrity, and availability operations (data hosting, backup, disaster recovery, external dependencies management, vulnerability testing, penetration testing, patching, or other related policies, practices, standards, or procedures).
59.9.1. Contractor shall inform County of any internal/external security audit or assessment performed on Contractor’s operations, information and cyber security program, disaster recovery plan, and prevention, detection, or response protocols that are related to hosted County content, within sixty (60) calendar days of such audit or assessment. Contractor will provide a copy of the audit report to County within thirty (30) days after Contractor’s receipt of request for such report(s).
59.9.2. Contractor shall reasonably cooperate with all County security reviews and testing, including but not limited to penetration testing of any cloud-based solution provided by Contractor to County under this Contract. Contractor shall implement any required safeguards as identified by County or by any audit of Contractor’s data privacy and information/cyber security program.
59.9.3. In addition, County has the right to review Plans of Actions and Milestones (POA&M) for any outstanding items identified by the SOC 2 Type II report requiring remediation as it pertains to the confidentiality, integrity, and availability of County data. County reserves the right, at its sole discretion, to immediately terminate this Contract or a part thereof without limitation and without liability to County if County reasonably determines Contractor fails or has failed to meet its obligations under this section.
59.10. Business Continuity and Disaster Recovery (BCDR):
59.10.1. For the purposes of this section, “Recovery Point Objectives” means the maximum age of files (data and system configurations) that must be recovered from backup storage for normal operations to resume if a computer, system, or network goes down as a result of a hardware, program, or communications failure (establishing the data backup sch edule and strategy). “Recovery Time Objectives” means the maximum DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 237
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
duration of time and a service level within which a business process must be restored after a disaster (or disruption) in order to avoid unacceptable consequences associated with a loss of functionality.
59.10.2. The Contractor shall maintain an comprehensive risk management program focused on managing risks to County operations and data, including mitigation of the likelihood and impact of an adverse event occurring that would negatively affect contracted services and operations of the County. Business continuity management will enable the Contractor to identify and minimize disruptive risks and restore and recover hosted County business-critical services and/or data within the agreed terms following an adverse event or other major business disruptions. Recovery and timeframes may be impacted when events or disruptions are related to dependencies on third-parties. The County and Contractor will agree on Recovery Point Objectives and Recovery Time Objec tives (as needed)) and will periodically review these objectives. Any disruption to services of system will be communicated to the County within 4 hours, and every effort shall be undertaken to restore contracted services, data, operations, security, and functionality.
59.10.3. All data and/or systems and technology provided by the Contractor internally and through third -party vendors shall have resiliency and redundancy capabilities to achieve high availability and data recoverability. Contractor Systems shall be designed, where practical and possible, to ensure continuity of service(s) in the event of a disruption or outage.
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 238
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
SIGNATURE PAGE
IN WITNESS WHEREOF , the Parties hereto have executed this Contract on the dates opposite their respective signatures:
C3 OFFICE SOLUTIONS LLC, DBA C3 TECH
a Limited Liability Company,
Date: By:
Signature
Print Name & Title
(If a corporation, the document must be signed by two corporate officers. The 1st must be either Chairman of the Board, President or any Vice President.)
Date: By:
Signature
Print Name & Title
(If a corporation, the 2nd signature must be either the Secretary, an Assistant Secretary, the Chief Financial Officer, or any Assistant Treasurer)
COUNTY OF ORANGE,
a political subdivision of the State of California
Date: By:
Print
Name:
Title:
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 4/28/2023
Tony Sanchez President
4/28/2023
Tricia Sanchez
Chief Financial Officer
239
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
ATTACHMENT A
SCOPE OF WORK
I. INTRODUCTION
The County of Orange has established a Regional Cooperative Agreement (RCA) for Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services (hereinafter referred to as “Services”). This Contract is a usage contract between County and Contractor for the following Scope of Work.
II. CONTRACTOR RESPONSIBILITIES :
A. Contractor must provide copier(s) and services as listed in Attachment C, to any requesting County Department.
B. Contractor is responsible for the professional quality and technical competence of Contractor personnel/employees designated to provide services to County.
C. Contractor must comply with all applicable local, state, and federal laws and regulations.
D. Contractor must comply with all applicable County Department rules of conduct, policies, and procedures while on County premises.
E. Data Removal - Contractor must provide County with its written policies and procedures associated with permanently removing all stored Customer data/images from the hard disk drives and Cache memory that resides within Copiers. Procedures associated with permanently removing all stored Customer data/images from the hard disk drives and Cache memory that resides within Copiers must be in compliance with NIST SP 800-88 and Department of Defense (DoD) 5220.22-compliant sanitation programs.
F. Hard Disk Drive Replacements Due to Copier Malfunction/Failure - Contractor must permanently remove all stored County data/Images from the hard disk drive and Cache memory within seven (7) calendar days of removal of replac ement hard disk drives from County. Within seven (7) calendar days of hard disk drive replacement services or request by County, Contractor must provide written certification (Attachment E. Certification for Data Removal) that data removal was completed.
G. Confidentiality - Contractor must ensure its employees maintain confidentiality of all information and County records that may become accessible to the employees.
H. Contractor Staff: Contractor must provide, but is not limited to, the following information to each employee given a County assignment:
1. Location of assignment
2. Name of Reporting Supervisor or Manager
3. Length of Assignment
4. Working Hours
5. Complete job description
6. Performance Expectations
III. SECURITY REQUIREMENTS AT COUNTY SECURED FACILITIES :
A. County operates several secured facilities, including several Probation, Sheriff and John Wayne Airport operated sites. Contractor and its employees who perform services in County secured facilities are required to comply with strict operation policies and may be required to pass a background check, at the sole discretion of the County department, prior to performance due to security requirements at County secured facilities. The applicable County policies and security DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 240
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
requirements have been designed with t he primary purpose of ensuring a safe and secure environment for all involved.
B. Contractor must provide a list of all Contractor personnel/employees who will be directly performing tasks associated with the Contract. Contractor’s personnel/employees providing service in a County secured detention facility, Probation facility or Sheriff’s facility, will be expected to pass two (2) separate background checks performed by the Orange County Sheriff’s Department and the Orange County Probation Department. No changes must be authorized to the approved list without a request in writing submitted by Contractor and approved by the County Site Coordinator.
At no time will unauthorized Contractor employees perform any task associated with this Contract.
If this occurs, Contractor will be notified that it has not complied with the terms of this Contract and is subject to Contract termination. The list of all Contractor Personnel/Employees performing under this Contract must be submitted prior to award of this Contract.
C. Contractor must prepare and submit a Security Clearance form to the County Site Coordinator for all persons who will be working on or who will need access to County secured facilities.
1. Security Clearance forms must be submitted at least five (5) business day s prior to the start of work or prior to the use of any person subsequent to the start of work.
2. Said Security Clearance forms must be thoroughly and accurately completed. Omissions or false statements, regardless of the nature or magnitude, may be grounds for denying clearance.
3. No person shall be employed on this work who has not received prior clearance from the Probation Department, Sheriff’s Department or John Wayne Airport.
4. County is not under any obligation to give a reason clearance is denied.
D. Contractor is responsible for signing in with the County Site Coordinator or designee, as required, upon arrival at a County secure facility (e.g., JWA, Probation). Contractor must report to the Central Control Center (Control).
E. Contractor personnel/employees must closely monitor all tools, equipment and other materials at all times while performing services under this Contract, especially at County detention facilities.
F. Contractor personnel/employees must have no contact, either verbal or physical, with internees/inmates in County secured detention facilities. Specifically, Contractor employees must:
1. Not give names or addresses to internees.
2. Not receive any names or addresses from internees.
3. Not disclose the identity of any internee to anyone outside the facility.
4. Not give any materials to internees.
5. Not receive any materials from internees (including materials to be passed to another individual or internee).
*Failure to comply with these requirements is a criminal act and can result in prosecution.
G. Any Contractor personnel/employee(s) engaged in the performance of work under this Contract at John Wayne Airport are expected to pass the screening requirements and abide by all of the security requirements set forth by the Federal Aviation Administration (FAA) and the County of Orange. “The Federal Aviation Administration (FAA) approved security program for John Wayne Airport requires that each person issued a John Wayne Airport security badge is made aware of his/her responsibilities regarding the privilege of access to restricted areas of the airport”.
All persons within the restricted air operation areas of the airport are required to display, on their person, a John Wayne Airport security badge, unless they are specifically exempted for reasons, or they are under escort by a properly badge individual. Each airport employee or airport tenant employee who has been issued a John Wayne Airport security badge is responsible for challenging DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 241
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
any individual who is not properly displaying an airport issued or approved and valid identification badge. Any person who is not properly displaying or who cannot produce a valid John Wayne Airport security badge must immediately be referred to the Sheriff’s Department Airport Detail Office for proper handling.
The John Wayne Airport security badge is the property of the County of Orange and must be returned upon termination of employment at John Wayne Airport. The loss of a badge must be reported within twenty-four (24) hours to the Sheriff’s Department Airport Dispatch Center (949) 252-5000. A report must be made before a replacement badge will be issued.
H. All vehicles parked on -site at a County secured facility must always be locked and thoroughly secured.
I. All equipment and materials must remain in Contractor’s possession at all times and must never be left unattended while at a County secured facility. All lost or misplaced equipment or materials must be reported immediately to the (a) security staff or Control in County secured detention facilities or (b) the escort or Control in Sheriff’s facilities.
J. Contractor personnel/employees must not smoke or use profanity or other inappropriate language while on-site.
K. Contractor personnel/employees must not enter a County secured facility while under the influence of alcohol, drugs or other intoxicants and must not have such materials in their possession.
L. Contractor personnel/employees must plan their activities to minimize the number of times they must enter and exit a County secured facility, i.e., transport all equipment and materials needed for the day at the start of work and restrict all breaks to the absolute minimum.
M. Contractor personnel/employee(s) must be well -disposed to the public and County staff utilizing the facilities but must be responsive only to the requests of the County Site Coordinator unles s otherwise directed and must direct all inquiries or requests to the County Site Coordinator.
IV. TRANSITION REQUIREMENTS :
A. Contractor must work with appropriate County IT, Procurement and/or department personnel to assess user department needs and coordinate a migration/transition schedule (as applicable).
B. Contractor shall coordinate and provide without additional charge any other transition services County determines necessary to transition to another vendor at the end of the contract term.
V. PRICE GUARANTEE
A. Contractor will guarantee fixed hardware and service pricing for a period of 24 months after contract has been awarded.
B. For devices that the County may wish to acquire after the price guarantee expires, the Contractor agrees to offer the County a discount over retail pricing (as reported by a 3rd party such as Buyer's Laboratory) equivalent to the discounts being offered in this Contract VI. DEVICE DATA COLLECTION : METER USAGE AND SUPPLY LEVELS A. Contractor will use ECI FM Audit to collect and store devi ce meter and supply level data for the fleet at no cost to the County and provide access to the software to the County.
B. ECI FM Audit is to report device level meters for service billing and supplies levels for supplies management, this tool is also capable of capturing and reporting:
1. Make/Model
2. IP Address
3. MAC Address
4. Location
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 242
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
5. Total Meters B/W
6. Total Meters Color
7. Supply Levels (including historical fill rates)
C. All data collected by the software tool will remain the property of the County.
VII. SERVICE RESPONSES
A. 12 Orange County Based Technicians
B. The average in-person service response time, as calculated from the time the service call is placed to the factory-trained service technician's on -site arrival, including preventive maintenance calls, will be: 4 Hours
C. The maximum in-person service response time, as calculated from the time the service call is placed to the factory-trained service technician's on -site arrival, including preventive maintenance calls, will be: 5 Hours
D. The average time it will take a field engineer to acknowledge the County's service request once a service call has been placed with Contractor, as calculated from the time the service call is placed until a service technician calls the County to provide an estimated time of arrival, wi ll be: 60 Minutes
E. To assure the County that Contractor 's intention is to respond to the service requests within the maximum response times stated above, Contractor shall compensate the County with the following credit of the monthly service cost (for the device in question) for each response that exceeds the guaranteed maximum response time: 5%
F. Contractor shall provide a loaner device of equal or superior capabilities to the County if any device installed by Contractor is unable to perform to the County's specifications for more than 8 hours of normal business operation.
G. Contractor shall provide Customer Support by phone at no additional charge during normal business hours; Monday – Friday 8:00am to 5:00pm.
H. For issues related to service responses, supplies management, non -reporting devices, etc., Contractor will provide customer support by email and is expected to response within 1 hour.
VIII. TERMS AND CONDITIONS OF ACQUISITION
A. 100% money-back guarantee for a particular device, regardless of the problem within 30 days.
B. The Contractor guarantees each machine to perform within the County’s specifications for a period of 60 MONTHS or the volume listed below, whichever occurs first.
C. The Contractor will replace each machine on a like-for-like basis with the then current technology if the machine fails to perform to the County’s specifications while continuously under a service agreement with Contractor, so long as the County uses supplies recommende d by the equipment manufacturer.
D. Volume Guarantees:
Copier/MFD 35 PPM B/W 60 Months OR 750,000 Impressions
Copier/MFD 45 PPM B/W 60 Months OR 1,200,000 Impressions Copier/MFD 55 PPM B/W 60 Months OR 2,100,000 Impressions Copier/MFD 65 PPM B/W 60 Months OR 2,700,000 Impressions Copier/MFD 75 PPM B/W 60 Months OR 3,900,000 Impressions Copier/MFD 75 PPM B/W 60 Months OR 4,800,000 Impressions Copier/MFD 95 PPM B/W 60 Months OR 5,700,000 Impressions Copier/MFD 35 PPM Color 60 Months OR 750,000 Impressions DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 243
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
Copier/MFD 45 PPM Color 60 Months OR 1,200,000 Impressions Copier/MFD 55 PPM Color 60 Months OR 2,100,000 Impressions Copier/MFD 65 PPM Color 60 Months OR 2,700,000 Impressions Copier/MFD 75 PPM Color 60 Months OR 3,900,000 Impressions Production Copier/MFD 110 PPM B/W 60 Months OR 18,000,000 Impressions Production Copier/MFD 120 PPM B/W 60 Months OR 18,000,000 Impressions Production Copier/MFD 75 PPM Color 60 Months OR 3,900,000 Impressions MFP 30PPM B/W (Laser) 60 Months OR 300,000 Impressions MFP 30PPM Color (Laser) 60 Months OR 300,000 Impressions MFP 40PPM Color 60 Months OR 420,000 Impressions
MFP 50PPM B/W 60 Months OR 600,000 Impressions
Printer 30PPM B/W (Laser) 60 Months OR 300,000 Impressions Printer 30PPM Color (Laser) 60 Months OR 300,000 Impressions Printer 50PPM B/W (Laser) 60 Months OR 600,000 Impressions Printer 50PPM Color (Laser) 60 Months OR 600,000 Impressions E. Impressions Between Calls (IBCs) Guarantee: the Contractor guarantees each machine to operate at the fixed average number of Impressions Between Calls (IBCs) listed below for the entire life of the contract.
F. IBC Guarantees:
Copier/MFD 35 PPM B/W 12,500 IBCs
Copier/MFD 45 PPM B/W 20,000 IBCs
Copier/MFD 55 PPM B/W 35,000 IBCs
Copier/MFD 65 PPM B/W 45,000 IBCs
Copier/MFD 75 PPM B/W 65,000 IBCs
Copier/MFD 75 PPM B/W 80,000 IBCs
Copier/MFD 95 PPM B/W 95,000 IBCs
Copier/MFD 35 PPM Color 12,500 IBCs
Copier/MFD 45 PPM Color 20,000 IBCs
Copier/MFD 55 PPM Color 35,000 IBCs
Copier/MFD 65 PPM Color 45,000 IBCs
Copier/MFD 75 PPM Color 65,000 IBCs
Production Copier/MFD 110 PPM B/W 250,000 IBCs
Production Copier/MFD 120 PPM B/W 250,000 IBCs
Production Copier/MFD 75 PPM Color 65,000 IBCs
MFP 30PPM B/W (Laser) 5,000 IBCs
MFP 30PPM Color (Laser) 5,000 IBCs
MFP 40PPM Color 7,000 IBCs
MFP 50PPM B/W 10,000 IBCs
Printer 30PPM B/W (Laser) 5,000 IBCs
Printer 30PPM Color (Laser) 5,000 IBCs
Printer 50PPM B/W (Laser) 10,000 IBCs
Printer 50PPM Color (Laser) 10,000 IBCs
G. These averages are stated below by segment. The averages shall include Preventative Maintenance (PM) service calls and be calculated during any immediately preceding 12 - month period. These calculations will exclude service calls caused by operator error and the guarantee will remain in effect while the equipment is continuously under a service agreement with Contractor.
H. Contractor will replace any machine on a like-for-like basis with the then current technology if that machine fails to produce the average number of Impressions Between Calls.
I. Fair Market Value (FMV) Leasing
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 244
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
1. The Contractor will use Wells Fargo, Leasing Company to provide Fair Market Value (FMV) funding for leasing.
2. FMV monthly lease rate factor:
a. 60-month FMV Lease rate factor for a monthly billing cycle: 0.01953
3. FMV quarterly lease rate factor:
a. 60-month FMV Lease rate factor for a quarterly billing cycle: 0.01953
4. Contractor will provide a fair market value buyout to keep at the end of the lease that does not exceed 15% of the purchase price of the device.
5. Contractor will provide a written notice to the County 90 days prior to the date the letter of intent is due to prevent any automatic renewal period.
6. Contractor agrees to a maximum automatic lease renewal period of 30 days.
7. Contractor is responsible for the return of equipment acquired from the Contractor under this contract to the Leasing Company at the end of the lease term. This shall include shipping costs, insurance, or any other shipping or equipment repair costs associated with the return of this equipment.
J. $1.00 Buyout Leasing
1. $1 Buyout monthly lease rate factor:
a. 60-month $1 Buyout Lease rate factor for a monthly billing cycle: 0.021525.
2. $1 Buyout quarterly lease rate factor:
a. 60- month $1 Buyout Lease rate factor for a quarterly billing cycle: 0.021525.
3. Will provide a written notice to the County 90 days prior to the lease end date.
K. Lease Rate Adjustments
1. Contractor will adjust the proposed lease rates (up and down) in a manner that is directly proportional to any adjustments made by the Lease Company, with no increase in profit margin.
2. Will provide the County with 30-day notice prior to any rate adjustments.
L. Insurance Documentation
1. Upon request, t he County shall provide Contractor with insurance documentation if required by the Leasing Company, once the lease contracts are signed.
2. Contractor shall provide documentation to the Leasing company, any and all necessary actions to correct any insurance billing problems. On -Appropriation / Funding -Out Clauses
3. Contractor shall include in all leasing options and lease documents, non-appropriation and/or funding -out clauses as required by the State Code of California. Lease Documentation Fee
4. Contractor will require the following Lease Documentation Fee per contract at no cost.
M. Training
1. Contractor will schedule, in advance at no additional cost, the installation and simultaneous basic instruction of the operation of the new equipment
2. In-Service Training: Contractor will schedule, in advance and at no additional cost, at each location's convenience, In-Service training (2 operators for each device) covering the complete operation of the new equipment as needed.
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 245
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
3. Copy Center Staff Training: Contractor agrees to schedule, in advance and at no additional cost, in -depth training to designated individuals on general and advanced copier functions and features; basic maintenance and troubleshooting; supply replenishment; use of the copier management system; and related items.
4. IT Staff Training: Contractor agree to schedule, in advance and at no additional cos t, specialized network connectivity, configuration and other information technology training as requested by County.
N. Equipment Delivery and Timing
1. Pre-Installation Coordination: agree to coordinate the delivery, set -up/installation, and removal of devices with the ordering County department.
2. Delivery Tools and Waste: agree to, at all times, keep the premises and the areas in which the work is performed free from accumulation of waste materials or rubbish as well as the tools, installation equipment, machinery, and surplus materials during the progress of the work and until completion thereof? Will Contractor remove from the premises all crates, wrappings and other flammable waste materials or trash.
3. Site Damages Caused During Delivery: agree to take responsi bility for any damage to County premises as a result of delivery, set -up/installation, and pick-up of devices and repair and restore such premises to the original condition.
4. Pre-Installation Procedures: agree to advise the County of any an add specialized installation and environmental County site requirements for the delivery and installation of devices ordered under the resulting contract? This information must include, but is not limited to, the following: air conditioning, electrical requirements, speci al grounding, cabling requirements, space requirements, and any other considerations critical to the installation. After receipt of the County site requirements, the County may cancel an order for a particular copier before acceptance of copier. Additionally, inspections, tests, measurements, or other acts or functions performed by the County must in no manner be construed as relieving Contractor from full compliance with Contract requirements.
5. Damaged Items: Replacement Timing: agree to replace any items a nd/or components that are received with damages within thirty (30) consecutive calendar days after the notification of damage.
6. Damaged Items: Late Delivery: agree to pay, as liquidated damages, the sum of $50.00 per device per consecutive calendar day after thirty (30) days from the date of notification until the replacement of damaged items have been received by the County.
7. Current Firmware: agrees to install the most current version(s) of firmware into all devices prior to installation.
8. Contractor does not experience hardware delivery delays for the proposed model(s) due to issues with the supply chain.
O. Equipment Disposal
1. Equipment Pick -Up and Disposal: agree to pick up and dispose of used equipment already owned by the County, if requested, at no additional charge to the County? (This applies only to existing equipment that is owned by County, not equipment that is under a lease agreement.) The County will provide Contractor with a list of all equipment to be removed and disposed of.
2. Existing Devices Data Security: agree to either destroy the hard drives (for devices with removable hard drives) and provide a certificate of completion at no cost.
P. Equipment Demonstration or Trial
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 246
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
1. Equipment demonstration: The County agencies may want to test the equipment onsite prior to awarding the contract. If requested, Contractor agrees to provide equipment, configured as pr oposed, for on -site testing for a minimum of 5 business days. The demonstration must not be conditioned upon an agreement to purchase/lease or execution of a purchase order.
2. Maximum Demonstration or Trial Period: agree that any demonstration or trial perio d will not exceed 30 calendar days.
3. Conversion of Demonstration or Trial Device: agree that any demonstration or trial device will not be converted to a permanent placement unless the device was new/unused prior to placement.
4. Data Security for Demonstratio n or Trial Device: Upon removal of a demonstration or trial device, Contractor agrees to take responsibility of securely erasing or destroying residual data stored in the hard disk drive. Contractor will permanently remove all stored County data/images fro m the hard disk drive and Cache memory within seven (7) calendar days of termination of the placement. Within seven (7) calendar days of data removal services or request by the County, Contractor will provide written certification (See Model Contract Attachment E. Certification for Data Removal) that data removal was completed.
IX. TERMS AND CONDITIONS OF SERVICE
A. Tracking/Crediting Service Copies: any copies run by any representative of Contractor be tracked and credited back to the County at the end of each service-billing period.
B. Preventative Maintenance and Parts Replacement
1. Preventative Maintenance Parts List(s): Contractor will provide the pages from the service manual, for each installed device, indicating the manufacturer's replacement schedule for preventative maintenance (PM) parts, including parts names which may be included in PM Kits, and manufacturer's part numbers to the County? (This information will be used by the County to evaluate service work that is being performed by Contractor.
2. Original Equ ipment Manufacturer Parts: Contractor agrees to provide only Original Equipment Manufacturer Parts and supplies when repairing, servicing, or supplying consumable items for each device. Failure to do so will constitute a breach of contract and require Contractor to fully compensate the County for any real or perceived loss or damage.
3. Parts Replacement: For the entire life of each device covered under a service contract with the Contractor , Contractor shall replace all parts and provide "Preventative Maintenance" parts according to the manufacturer's recommended replacement schedule.
In addition, if any part fails before reaching the manufacturer's estimated life expectancy, Contractor will replace failed parts as long as the device is covered under a service contract by Contractor.
4. Management and Evaluation: The County reserves the right to monitor and evaluate all aspects of Vendor's invoicing and service work that is executed by Contractor for all equipment that is leased or covered under a service contract by Contractor on an ongoing basis. Contractor shall provide all requested lease and service contract data, billing and invoicing data, and/or service call history data within ten (10) business days of such a request whether made by telephone or e -mail. Contractors agree not to object or hinder in anyway the ongoing evaluation of cost, volume, equipment performance and Contractor’s performance of services provided to the County.
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 247
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
5. Data Request: Contractor agree to pay to the County $50.00 in liquidated damages per consecutive day, beyond 10 business days, that Vendor delays delivering requested lease and/or service contract data, billing and/or invoicing data, and/or service call history data.
6. Monthly Reports: Contractor will deliver monthly reports in an electronic format acceptable to the County. The reports will be formatted in an acceptable manner and include the following for each device acquired from Contractor. - make/model - serial number - Contractor ID number – location - room number - the monthly meter readings (for each billable meter per device)
i. In addition to the above data, each report will include all service calls performed during the past 30 days, the date and time the call was placed, the date and time the technician arrived onsite, the beginning meter reading of the service call, the ending meter reading of the service call, a complete description of the reason for each call, the remedy provided by Supplier, and a complete list of all parts including the manufacturer’s part numbers that were required to complete each service call.
ii. All calls will be recorded and be categorized as a service call, return with parts call, a call back, operator error call or courtesy call. These monthly reports shall be provided at no additional expense to the County for the life of the equipment.
C. Equipment Relocation
1. Within a building: If, during the contract period, the need arises to move or relocate equipment purchased under this contract within a building, will Contractor agree to move the equipment at no additional charge to the County.
2. From one building to another building: If, during the contract period, the need arises to move or relocate equipment purchased under this contract from one building to another building, will Contractor agree to move the equipment at no additional charge to the County.
D. Data Security for proposed Equipment
1. Overwrite Capability: proposed devices have the capability for at least a onetime overwrite after the completion of each copy/print/scan job and a structured three (3) times overwrite (DoD) on a weekly off hours (outside of wor king days, 8:00a.m.- 5:00p.m.) schedule.
2. De-installation of Hard Drives for Purchased Devices at end -of-life: Contractor agrees, at no additional charge, to de-install each hard drive and turn each hard drive over to the custody of personnel authorized by the County so that the County may oversee the complete destruction of the hard drive and any confidential data contained therein. This applies to purchased devices only.
3. Replacement Hard Drive / Overwrite Software: Overwrite Software is included in pricing. Note: Any hard drive replacement shall occur at the end of the life cycle before the device is deinstalled and while the device is still located at the County’s site.
4. Hard Drives Erasure and Certification: Contractor agrees to take responsibility of securely erasing or destroying residual data stored in the hard disk drive. Contractor will permanently remove all stored County data/images from the hard disk drive and Cache memory within seven (7) calendar days of termination of the placement. Within seven (7) calendar days of data removal services or request by the County, Contractor will provide written certification (See Model Contract Attachment E. Certification for Data Removal) that data removal was completed.
5. Removal of Hard Drive from the County’s Site: Contractor agrees that no hard drive, for any reason, for any device acquired under this Contract, will be removed from the County’s site at any time by Contractor, unless all data contained in the hard drive has DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 248
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
been removed utilizing software that will overwrite the hard drive, and that removing a hard drive from the County’s site without confirming that the hard drive has been erased will constitute a breach of contract.
6. Protection of Confidential Information: Contractor understands that documents left in or on any device may contain confidential information that must be protected and agrees that all documents found in or on any device by Contractor will be handed to authorized County personnel and that the documents will not be placed in a trash can or recycle bin by any representative of Contractor.
E. Supplies
1. Supply Shipping: agree to ship and/or deliver supplies (including toner and staples) to the County for no additional charge? If no, please explain how shipping charges will be determined.
2. Supply Shipping: 1-2 Business day for toner to be delivered after it has been ordered.
3. Supply Shipping: Late Delivery : To assure the County that Contractor's intention is to deliver toner within the number of days stated above, Contractor will compensate the County with $5.00 credit for each late delivery.
4. Used Toner and Toner Containers: Contractor will pick up the empty/used toner containers at no cost.
5. Cost of Staples: $50.00 per box of 3 cartridges. 15000 Staples Per Box.
6. Auto Supply Replenishment: Contractor ship supplies automatically based on the usage of each device without the County having to place an order.
7. Spare set of toners on-site: Contractor will allow the County to keep a spare set of toners on hand (at each site) for each model type as well as for each high-volume device, at no additional cost.
F. Extended Service Coverage
1. Years 6 and 7: When any device is 5 years old, if the device has not reached the 60 - month volume (see Terms and Conditions of Acquisition) and the device is experiencing an average of 1 or fewer service calls per month, will Contractor offer extended coverage for years 6 and 7.
2. Terms for Extended Coverage: Contractor will offer the same level of service for years 6 and 7 (as provided for the first 5 years).
3. Service Rate Increase: As compared to the proposed rates for Year 5, the estimat ed service rate increase for years 6 and 7 is 10%.
X. CURRENT PRINTER FLEET SERVICE /SUPPLIES
A. Current Printer Fleet Services/Supplies Terms
1. Makes/Models: Service/Supplies will be provided for all currently installed make/models listed.
2. On an “As-is” Basis: Contractor provide service for the existing printer fleet on an as-is basis, i.e., with no inspection or charges to "bring the equipment up to contract -level specifications" before the contract begins? Any device that will not produce a printed page at the start of the contract will be excluded from this requirement. The County will take into consideration the exclusion of any printer found to be operable, but in extremely poor condition.
3. Contractor agrees that the contract cannot be assigned to another Service Company without the written permission of the County or canceled by Contractor except for non- payment of the service contract by the County.
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 249
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
4. Contractor agrees to submit all contract invoices and billing in a timely manner. The contract shall include network interface support, labor, and all consumable parts and supply items excluding paper. The contract shall include all parts required by the equipment manufacturer to keep all equipment operat ing within manufacturer specifications. The service contract shall also include all travel time, mileage, and labor.
5. Firmware Upgrades (after initial installation): Except for firmware upgrades Contractor will install prior to delivery of a device, Contractor agrees to NOT take the initiative to do any additional firmware upgrades or change configuration settings without the County’s permission.
6. Adding Printers/MFPs to the Contract: Contractor agrees that printers/MFPs can be added to the contract at the pr oposed rates at any time, provided the model of the additional printer is already under contract or a new model is approved by Contractor and connected to the County's network.
7. Equipment Replacement: Contractor shall replace printers that cannot be repaire d on a like-for-like basis at no additional cost as long as the contract is in effect and also agree that all replacement devices shall become property of the County? (This will apply to all devices covered under the contract. NO
8. Printer Relocation by the County: If during the contract period, the need arises to move a printer covered under this contract, Contractor allows County personnel to move the equipment without affecting the contract coverage.
9. Printer Relocation Notification: Contractor allows printer/MFP relocation notifications via email at [email protected].
10. Annual Preventative Maintenance on all devices covered under the contract: Contractor provide annual preventative maintenance for printers/MFPs covered under this contract at no additional cost.
11. Parts Replacement for Existing Devices: For the entire life of each existing device covered under a service contract with Contractor, Contractor will replace all parts and provide "Preventative Maintenance" parts according to the manufacturer's recommended replacement schedule? In addition, if any part fails before reaching the manufacturer's estimated life expectancy, will Contractor replace failed parts as long as the device is covered under a service contract by Contractor.
12. Supply Failure Rate: average failure rates for OEM: 1%, and for 3rd Party: 1%.
B. Current Printer Fleet Service/Supplies Pricing
1. Cost-per-print for a contract that uses only OEM parts and supplies as well as pricing for a contract that uses third party high-quality compatible supplies.
Pricing for B/W Prints on Color Devices
(OEM parts and supplies) (3rd Party parts and supplies) $0.044 $0.0179
Pricing for Color Prints
(OEM parts and supplies) (3rd Party parts and supplies) $0.24 $0.11
Pricing for B/W Prints on B/W Devices
(OEM parts and supplies) (3rd Party parts and supplies) $0.044 $.0179
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 250
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
XI. SOFTWARE TECHNICAL REQUIREMENTS
A. Option 1 - On-Premises Software Solution: PaperCutMFD version 22.0 B. Support and Recommended Server Operating System(s)
1. Supported Server Operating Systems: Microsoft Windows (64-bit), Apple macOS 10.15 (Catalina) or higher, Windows Server 2022 / 2019 / 2016 / 2012 R2 / 2012 / Windows 11 / Windows 10
2. Recommended Server Operating Systems: Note: Core, server, advanced server, enterprise edition, 64 -bit edition, workstation, professional versions all supported. If using Windows Server 2012 or 2012 R2, make sure the Server -Gui-Mgmt-Infra feature of Windows Server is installed.
3. Universal Print Driver Offered
i. Universal Print Driver allow the user full access the device's finishing options, i.e., stapling and 3-hole punch
ii. Devices can be remotely configured individually or in groups of like devices.
4. Secure Print Release ("Follow-Me"): This capability provides the ability for the sender to have their document(s) printed only if their ID code is entered at the machine. The user should be able to request, from a ny device on the network which is configured for this function, that their print job be printed at the device from which the request is made.
5. User Identification: Users can be assigned a unique identification number
6. Cost Accounting: Tracked activity can be assigned to one or more accounting codes as defined by the County.
7. Activity Management: Device features and functions can be limited by user, organization, accounting code, or any combination.
8. User Limiting Function: Users can be assigned hard volume or c ost limits that prevent further use until approval(s) are granted. These same limits can be "awareness" warnings at various thresholds, with no usage prevention.
9. Server-Based Document Processing: Action taken for a scanned document will be handled at the server level rather than making use of device resources.
10. Automatic Generation and Distribution of Reports: reports are able to have automatic generation and distribution.
11. User Authentication: Users must use an assigned access code in order to gain access to device features and functions. This access code can be entered at the desktop or at the device.
12. Active Directory Authentication Support: solution being proposed supports Active Directory authentication.
13. Print Driver Auto Deploy: has an auto print driver deploy option which allows for auto- loading of print drivers based on specific subnets with no additional cost.
14. Pricing: Embedded Software License Cost: one -time purchase cost per newly installed device for the license to enable the proper functional interoperability with software. iii. $332.80 per license per Multi-Function device
iv. $1,16.80 per device for required installation/configuration support v. $520.00 per server
15. Pricing: Card Reader for Copier/ MFDs: $144 per card reader, connected via USB.
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 251
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
16. Pricing: Ongoing Maintenance/Support Pricing: $416 per device for 5 years.
17. Multiple Instances: In the event that the County would need multiple instances of the proposed software for departments due to the network infrastructure/firewalls. vi. $520.00 per server
18. Training: Training included during implementation and ongoing. vii. User Based Training
viii. Admin Training.
ix. Knowledge Base and Manuals available 24/7
x. $0 per hour for up to 10 people
19. Professional Services: price for professional services for solution customization and/or additional support.
xi. $116.80 per hour.
C. Option 2 - Cloud Based Solution: PaperCut 22.0- PaperCut MF
1. Universal Print Driver Offered
i. Universal Print Driver allow the user full access the device's finishing options, i.e., stapling and 3-hole punch
ii. Devices can be remotely configured individually or in groups of like devices. iii. Device provides automatic device discovery.
2. Secure Print Release ("Follow-Me")- This capability provides the ability for the sender to have their document(s) printed only if their ID code is entered at the machine. The user should be able to request, from any device on the network which is configured for this function, that their print job be printed at the device from which the request is made.
3. User Identification: Users can be assigned a unique identification number
4. Cost Accounting: Tracked activity can be assigned to one or more accounting codes as defined by the County.
5. Activity Management: Device features and functions can be limited by user, organization, accounting code, or any combination.
6. User Limiting Function: Users can be assigned hard volume or cost limits that prevent further use until approval(s) are granted. These same limits can be "awareness" warnings at various thresholds, with no usage prevention.
7. Server-Based Document Processing: Action taken for a scanned document will be handled at the server level rather than making use of device resources.
8. Automatic Generation and Distribution of Reports: reports are able to have automatic generation and distribution.
9. User Authentication: Users must use an assigned access code in order to gain access to device features and functions. This access code can be entered at the desktop or at the device.
10. Active Directory Authentication Support: solution being proposed supports Active Directory authentication.
11. Print Driver Auto Deploy: Solution proposed has an auto print driver deploy option which allows for auto-loading of print drivers based on specific subnets.
12. Pricing: Embedded Software License Cost: the cost per newly installed device for the license to enable the proper functional interoperability with software proposed. i. $332.80 per license per Multi -Function device per one -time (specify one -time, DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 252
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
monthly, annually)
ii. $116.80 per device for required installation/configuration support iii. $520.00 per server
13. Pricing: Card Reader for Copier/ MFDs: $144 per card reader, connected via USB.
14. Pricing: Ongoing Maintenance/Support Pricing: $416 per device for 5 years.
15. Multiple Instances: If the County would need multiple instances of the proposed software for departments due to the network infrastructure/firewalls. iv. $520.00 per server
16. Training: Training included during implementation and ongoing. v. User Based Training
vi. Admin Training.
vii. Knowledge Base and Manuals available 24/7
viii. $0 per hour for up to 10 people
17. Professional Services: price for professional services for solution customization and/or additional support.
ix. $116.80 per hour.
XII. SUPPORT FOR SOFTWARE SOLUTION
A. Device Management and Usage Tracking Software Support
1. Placing a Support Call:
i. Support calls are available by web portal 24/7 (www.c3tech.com/my-c3) ii. Phone M-F 8:00am-5:00pm phone (714) 689-1700
iii. Email ([email protected]).
iv. Asset Tag and or Serials will be needed to initiate support.
2. Method of Delivery of Support Services: Software Support will be delivered by a remote access conference connection. Users can also phone in to listen/speak in conversation.
3. Priority 1, Critical:
“Critical” is defined as any system status where a major feature fails to function, the system is not functioning, or a major business process is seriously disrupted. i. Target Response in 1 hours
ii. Target Resolution in 4 hours
4. Escalation Process for Priority 1 Issues: “Escalation Process” is defined as a specific sequence of documented, hierarchical actions that is expected to take place to reach problem resolution. For issues not resolved within the target resolution period, please describe your escalation process for Priority 1 issues. i. Escalation of Priority 1 Issues will be taken by C3's internal CIO and software Contractor's emergency team. Client will be communicated as information are updated.
5. Compensation for Exceeding the Target Resolution Period for Priority 1 Issues: NO
6. Priority 2, High:
“High” is defined as any system status where a major feature intermittently fails to function, or a major business process is intermittently seriously disrupted. i. Target Response in 4 hours
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 253
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
ii. Target Resolution in 8 hours
7. Escalation Process for Priority 2 Issues: “Escalation Process” is defined as a specific sequence of documented, hierarchical actions that is expected to take place to reach problem resolution. For issues not resolved within the target resolution period, please describe your escalation process for Priority 2 issues. i. Escalation of Priority 2 Issues will be taken by C3's internal IT Manager and software Contractor's level 3 team. Client will be communicated as information are updated.
8. Compensation for Exceeding the Target Resolution Period for Priority 2 Issues: NO
9. Priority 3, Medium:
“Medium” is defined as any system status where a feature intermittently fails to function, or a business process is intermittently disrupted.
i. Target Response in 8 hours
ii. Target Resolution in 24 hours
10. Escalation Process for Priority 3 Issues: Escalation of Priority 3 Issues will be taken by C3's internal Level II Team and software Contractor's level 2 team. Client will be communicated as information are updated.
11. Priority 4: Low: resolution time period for support calls related to a minor usability, presentation or cosmetic problem that does not affect the ability to use the product. i. Target Response in 24 hours
ii. Target Resolution in 48 hours
XIII. HARDWARE CATALOG AND HARDWARE PRICING
A. Hardware Catalog and Hardware pricing on Attachment D, page 42.
B. All devices shall be new/unused, the most current model version, and newly manufactured as defined in the Contract.
C. Prices include all requirements, including all expenses for set-up, delivery, installation of device, a surge protector, a line conditioner (if recommended by the manufacturer), and a stand/pedestal as recommended by the manufacturer (if required).
D. Prices include a truck or van delivered price to the install location. Prices are F.O.B. to the delivery point, with Contractor assuming all responsibility in making necessary adjustments with freight companies or in replacing all devices damaged in transit to the satisfaction of the County.
E. All prices for Optional Equipment shall include all expenses for set -up, delivery, and installation of optional equipment.
XIV. SERVICE PRICING
A. Contractor agrees that the service contract cannot be assigned to another Service Company without the written permission of the County or canceled by Contractor except for non -payment of the service contract by the County. Contractor also agrees to submit all service contract invoices and billing in a timely manner. All service contract requirements shall apply if equipment is purchased or leased.
The service contract shall include network interface support, unlimited supplies of all toner, all developer, drums, all consumable parts, toner waste containers, and all other supply items excluding paper. The service contract shall include all parts and Preventive Maintenance (PM) parts as required by the equipment manufacturer to keep all equipment operating within manufacturer specifications. Contractor will be required to use Original Equipment Manufacturer (OEM) parts DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 254
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
and supplies when servicing the fleet of equipment. Replacement of PM parts shall occur according to the manufacturer's schedule. The service contract shall also include all travel time, mileage, and labor.
B. Service billing shall occur Quarterly in Arrears based on actual usage, with no mi nimum volume guaranteed. Rates are as listed below:
Segment: Year 1: Year 2: Year 3: Year 4: Year 5:
Copier/MFD - 35PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 45PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 55PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 65PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 75PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 85PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 95PPM B/W $0.00297 B/W $0.00297 B/W $0.00318 B/W $0.00343 B/W $0.00378 B/W Copier/MFD - 35PPM
Color
$0.00297 B/W
$0.0347 Color
$0.00297 B/W
$0.0347 Color
$0.00318 B/W
$0.0371 Color
$0.00343 B/W
$0.04 Color
$0.00378 B/W
$0.044 Color
Copier/MFD - 45PPM
Color
$0.00297 B/W
$0.0347 Color
$0.00297 B/W
$0.0347 Color
$0.00318 B/W
$0.0371 Color
$0.00343 B/W
$0.04 Color
$0.00378 B/W
$0.044 Color
Copier/MFD - 55PPM
Color
$0.00297 B/W
$0.0347 Color
$0.00297 B/W
$0.0347 Color
$0.00318 B/W
$0.0371 Color
$0.00343 B/W
$0.04 Color
$0.00378 B/W
$0.044 Color
Copier/MFD - 65PPM
Color
$0.00297 B/W
$0.0347 Color
$0.00297 B/W
$0.0347 Color
$0.00318 B/W
$0.0371 Color
$0.00343 B/W
$0.04 Color
$0.00378 B/W
$0.044 Color
Copier/MFD - 75PPM
Color
$0.00297 B/W
$0.0297 Color
$0.00297B/W
$0.0297 Color
$0.00318 B/W
$0.0371 Color
$0.00343 B/W
$0.04 Color
$0.00378 B/W
$0.044 Color
Segment: Year 1: Year 2: Year 3: Year 4: Year 5:
Production Copier/MFD -
110PPM B/W
$0.00297 B/W $0.00297 B/W $0.00318B/W $0.00343 B/W $0.00378 B/W Production Copier/MFD -
120PPM B/W
$0.00297 B/W $0.00297 B/W $0.00318B/W $0.00343 B/W $0.00378 B/W Production Copier/MFD -
75PPM Color
$0.00297 B/W
$0.0297 Color
$0.00297 B/W
$0.0297 Color
$0.00318 B/W
$0.0318 Color
$0.00343 B/W
$0.0343 Color
$0.00378 B/W
$0.0378 Color
MFP - 30PPM B/W (Laser) $0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W MFP - 30PPM B/W (Laser)
Software Compatible
$0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W
MFP - 30PPM Color (Laser) $0.044 B/W
$0.24 Color
$0.044 B/W
$0.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W
$0.306 Color
MFP - 30PPM Color (Laser)
Software Compatible
$0.044 B/W
$.24 Color
$0.044 B/W
$.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W
$0.306 Color
MFP - 50PPM B/W (Laser) $0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W MFP - 50PPM B/W (Laser)
Software Compatible
$0.044 B/W
$0.24 Color
$0.044 B/W
$0.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W
$0.306 Color
MFP - 50PPM Color (Laser) $0.044 B/W
$0.24 Color
$0.044 B/W
$0.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W
$0.306 Color
MFP - 50PPM Color (Laser)
Software Compatible
$0.044 B/W
$0.24 Color
$0.044 B/W
$0.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W
$0.306 Color
Printer - 30PPM B/W
(Laser)
$0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W
Printer - 30PPM Color
(Laser)
$0.044 B/W
$0.24 Color
$0.044 B/W
$0.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W
$0.306 Color
Printer - 50PPM B/W
(Laser)
$0.044 B/W $0.044 B/W $0.047 B/W $0.051 B/W $0.056 B/W
Printer - 50PPM Color
(Laser)
$0.044 B/W
$0.24 Color
$0.044 B/W
$0.24 Color
$0.047 B/W
$0.257 Color
$0.051 B/W
$0.278 Color
$0.056 B/W
0.306
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 255
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
ATTACHMENT B
PAYMENT AND COMPENSATION
I. COMPENSATION: This is a firm -fixed fee Contract between County and Contractor of Digital Multifunctional Copiers, Related Accessories and Services as set forth in Attachment A, Scope of Work.
Contractor agrees to accept the specified compensation as set forth in this Contract as full payment for performing all services and furnishing all staffing and materials required, for any reasonably unforeseen difficulties which may arise or be encountere d in the execution of the services until acceptance, for risks connected with the services, and for performance by Contractor of all its duties and obligations hereunder. Contractor shall only be compensated as set forth herein for work performed in accordance with the Scope of Work. County shall have no obligation to pay any sum in excess of the fixed rates specified herein unless authorized by amendment in accordance with Articles C & P of County Contract Terms and Conditions.
II. PAYMENT TERMS: Payment will be net thirty (30) calendar days after receipt of an invoice in a format acceptable to County. Invoices will be verified and approved by County and subject to routine processing requirements. The responsibility for providing an acceptable invoice to County for payment rests with Contractor. Incomplete or incorrect invoices are not acceptable and will be returned to Contractor for correction.
Billing shall cover services and/or goods not previously invoiced. Contractor shall reimburse County for any monies paid to Contractor for goods or services not provided or when goods or services do not meet the contract requirements.
Payments made by County shall not preclude the right of County from thereafter disputing any items or services involved or billed u nder this contract and shall not be construed as acceptance of any part of the goods or services.
III. Price Increase/Decreases: No price increases will be permitted during the first period of Contract.
County requires documented proof of cost increases on Con tracts prior to any price adjustment. A minimum of 30-days advance notice in writing is required to secure such adjustment. No retroactive price adjustments will be considered. All price decreases will automatically be extended to County of Orange. County may enforce, negotiate, or cancel escalating price Contracts or take any other action it deems appropriate, as it sees fit. The net dollar amount of profit will remain firm during the period of Contract. Adjustments increasing Contractor’s profit will not be allowed.
IV. Firm Discount and Pricing Structure: Contractor guarantees that prices quoted are equal to or less than prices quoted to any other local, State or Federal government entity for services of equal or lesser scope. Contractor agrees that no price increases shall be passed along to County during the term of this Contract not otherwise specified and provided for within this Contract.
V. Contractor’s Expense: Contractor will be responsible for all costs related to photo copying, telephone communications and fax communications while on County sites during the performance of work and services under this Contract.
VI. Payment Terms: Any purchase invoices are to be submitted following delivery and acceptance. Any lease invoices are to be submitted in advance, once per period as determined by option selected by County, for the fixed cost by item to the user agency/department to the ship-to address, unless otherwise directed in this Contract. Service invoices are to be submitted quarterly in arrears based on actual usage and aligned with the County’s fiscal year. Contractor shall reference Contract number on invoice.
Payment will be net 30 days after receipt of an invoice in a format acceptable to County of Orange and verified and approved by the agency/department and subject to routine processing requirements. The responsibility for providing an acceptable invoice rests with Contractor.
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 256
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
Billing shall cover services and/or goods not previously invoiced. Contractor shall r eimburse County of Orange for any monies paid to Contractor for goods or services not provided or when goods or services do not meet Contract requirements.
Payments made by County shall not preclude the right of County from thereafter disputing any items or services involved or billed under this Contract and shall not be construed as acceptance of any part of the goods or services.
VII. Taxpayer ID Number: Contractor shall include its taxpayer ID number on all invoices submitted to County for payment to ensure compliance with IRS requirements and to expedite payment processing.
VIII. Payment – Invoicing Instructions: Contractor will provide an invoice on Contractor’s letterhead for goods delivered and/or services rendered. In the case of goods, Contractor will leave an invoice with each delivery. Each invoice will have a number and will include the following information:
a. Contractor’s name and address
b. Contractor’s remittance address, if different from 1 above c. Contractor’s Taxpayer ID Number
d. Name of County Agency/Department
e. Delivery/service address
f. Contract TBD
g. Agency/Department’s Account Number
h. Date of invoice
i. Product/service description, quantity, and prices
j. Sales tax, if applicable
k. Freight/delivery charges, if applicable
l. Total
The responsibility for providing an acceptable invoice to County for payment rests with Contractor.
Incomplete or incorrect invoices are not acceptable and will be returned to Contractor for correction.
County’s Project Manager, or designee, is responsible for approval of invoices and subsequent submittal of invoices to the Auditor-Controller for processing of payment. *Please send invoices according to the instructions by each Department.
IX. Payment (Electronic Funds Transfer (EFT): County of Orange offers contractors the option of receiving payment directly to their bank account via an Electronic Fund Transfer (EFT) process in lieu of a check payment. Payment made via EFT will also receive an Electronic Remittance Advice with the payment details via e-mail. An e-mail address will need to be provided to The County of Orange via an EFT Authorization Form. To request a form, please contact the agency/department Procurement Buyer listed in Contract. Upon completion of the form, please mail, fax, or email to the address or phone listed on the form.
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 257
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
ATTACHMENT C
STAFFING PLAN
I. KEY PERSONNEL
Respondents must i dentify all key staff members proposed to be assigned to the Contract if awarded to Respondent. Respondent shall provide the following information on each proposed staff member to be assigned to the Proposed Contract. Use additional sheets as needed.
Name Classification/
Designation
Year of
Experience
Years with
Company
Professional Licenses
or Credentials
Tony Sanchez CEO 30+ 11
Tricia Sanchez CFO 30+ 11
Davis Tran VP of
Operations
10 10
Dennis McCabe Service
Manager
30+ 6 Sharp and Canon
Certified Technician
Sandra Magazzu AR 30+ 7
Scott Sanchez Sales Manager 3 3
The substitution or addition of other key individuals in any given category or classification shall be allowed only with prior written approval of County Project Manager or designee.
II. SUBCONTRACTORS
Listed below are subcontractor(s) anticipated by Contractor to perform services as specified in Attachment A. Substitution or addition of Contractor’s subcontractors in any given project function shall be allowed only with prior written approval of County’s Project Manager.
Company Name & Address Contact Name and Telephone
Number Project Function
Not Applicable
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 258
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
ATTACHMENT D
HARDWARE CATALOG AND HARDWARE PRICING
I. Hardware Segments: B/W Copier/MFD: Copy/Print/Scan
A. Minimum Requirements for the B/W Copier/MFD Segments
1. Copier/MFD - 35 PPM B/W
2. Copier/MFD - 45 PPM B/W
3. Copier/MFD - 55 PPM B/W
4. Copier/MFD - 65 PPM B/W
5. Copier/MFD - 75 PPM B/W
6. Copier/MFD - 85 PPM B/W
7. Copier/MFD - 95 PPM B/W
All proposed devices must meet the following minimum requirements.
Device General
Printing DPI Must have minimum copy/print DPI of 600 x 600 dpi Accepted Paper
Types
• Avery Labels (from By-Pass Tray)
• Envelopes (from the By-Pass Tray)
• Cover Stock (from the By-Pass Tray) Minimum Weight: 110 lb. • Index Paper (from the By-Pass Tray) Minimum Weight: 90 lb. • Recycled Paper up to and including 100% Post-Consumer Waste (PCW) paper • Zoom range (25% to 400%)
Duplexing Min paper size: 8.5 x 11
Max paper size: 11 x 17
Network Printing
Controller Type Devices must have Embedded Print Controllers w/ NIC Card Driver(s) Current drivers for the proposed devices:
PCL Version: 5e or 6
Additional
Controller
Requirements on
device
Remote Administration: The Print Controller must allow IT the ability to access the device from the network and perform administrative functions remotely without additional software.
Secure / Private / Confidential Printing: This must include all hardware, i.e., hard drive and/or memory, and software required to be fully functional without additional software.
For devices with
finishing options
Print driver functionality must allow the user to select all finishing options as applicable based on the configuration of the device.
Scanning
Scanner
output/destination
• Scan to Email
• Scan to Network
• Scan to File Folder
• Scan to Cloud Drive
Scanner
output/file type:
• PDF
• JPEG
Scanner Minimum
Resolution:
• minimum Scan DPI of 600 x 600 dpi
AD and LDAP All devices must support all functions and applications of Active Directory’s central authentication and authorization services as implemented by IT through the use of LDAP directory services.
Document Feeder: Minimum RADF
Minimum paper size of 8.5 x 11
Maximum paper size of 11 x 17
Document feed capacity minimum of 50-sheets
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 259
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
1. Minimum Speed 35PPM: Copier/MFD - 35PPM B/W Segment
a. Required Equipment
Make/Model: Sharp BP-50M36
Purchase Price: $ 1,746.00
Device Speed: 36 PPM B/W
Scanner Speed: 80 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:
Bypass tray / 50 sheet(s) 100-sheet (or 20 envelope) bypass tray Sheets: 100 Adjustable up to 11 x 17 / 500 sheet(s) 550-sheet Paper Drawer Sheets: 550 Adjustable up to 11 x 17 / 500 sheet(s) 550-sheet Paper Drawer Sheets: 550 Additional Included Source (if applicable) Sheets:
Additional Included Source (if applicable) Sheets:
Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase Price
(Please print “Inc.” if included or
“NA” if not available)
PostScript level 3 Print Driver: #MX-PK13L $120
Scanner upgrade to Single Pass Duplex Scanning: #NA $NA Color Scanning: #Inc $Inc
Scans in a Searchable PDF file format: #Inc $Inc
Faxing (analog): #BP-FX11 $240
Additional Paper Tray (8.5 x 11):
Minimum of 1,000 Sheets
#BP-DE15
Sheets: 2100
$480
Work/Utility Table or Surface: #MX-UT10 $67.20
Convenience Stapler (please note if this is
included in above Work/Utility Table or Surface):
#3806V864 $163.80
Option 1: Inner: 1-Tray Stacker with Stapling:
Min: Tray 1: 500-sheets;
Min: stapling 50-sheets and 3 positions
#BP-FN11
Meets requirements?
Yes No
$446.40
Option 2: Inner: 1-Tray Stacker with Stapling
and 3-hole punch:
Min: Tray 1: 500-sheets;
Min: stapling 50-sheets and 3 positions:
Min: 3-hole punch with 2-positions
#BP-FN11+BP-PN14B
Meets requirements?
Yes No
$624
Option 3: External: 1-Tray Stacker with Stapling:
Min: Tray 1: 500-sheets;
Min: stapling 50-sheets and 3 positions
#BP-FN13
Meets requirements?
Yes No
$912
Option 4: External: 2-Tray Stacker with Stapling
and 3-hole punch:
Min: Tray 1: 250-sheets; Tray 2: 500-sheets;
Min: stapling 50-sheets and 3 positions:
Min: 3-hole punch with 2-positions
#BP-FN15+MX-PN16B
Meets requirements?
Yes No
$1,320.00
Coin Op Unit that accepts change and bills Make/Model ACDI #EX2000-B + 7000EFS +
PCConnect
$1,737.00
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 260
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
2. Minimum Speed 45PPM: Copier/MFD - 45PPM B/W Segment
a. Required Equipment
Make/Model: Sharp BP-50M45
Purchase Price: $1,925.00
Device Speed: 45 PPM B/W
Scanner Speed: 80 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:
Bypass tray / 50 sheet(s)
100-sheet (or 20 envelope)
bypass tray Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s) 550-sheet Paper Drawer Sheets: 550 Adjustable up to 11 x 17 / 500 sheet(s) 550-sheet Paper Drawer Sheets: 550 LCT 8.5 x 11 / 1,000 sheet(s)
Stand/3 x 550-sheet Paper
Drawers Sheets: 1100
Additional Included Source (if applicable) Sheets:
Additional Included Source (if applicable) Sheets:
Paper Sources (pricing for any tray listed above must be included in Purchase Price)
b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
PostScript level 3 Print Driver: #MX-PK13L $120
Scanner upgrade to Single Pass Duplex Scanning: # NA $NA Color Scanning: #Inc $Inc
Scans in a Searchable PDF file format: #Inc $Inc
Faxing (analog): # BP-FX11 $240
Work/Utility Table or Surface: # MX-UT10 $67.20
Convenience Stapler (please note if this is
included in above Work/Utility Table or Surface):
# 3806V864 $163.80
Option 1: Inner: 1-Tray Stacker with Stapling:
Min: Tray 1: 500-sheets;
Min: stapling 50-sheets and 3 positions
# BP-FN11
Meets requirements?
Yes No
$446.40
Option 2: Inner: 1-Tray Stacker with Stapling
and 3-hole punch:
Min: Tray 1: 500-sheets;
Min: stapling 50-sheets and 3 positions:
Min: 3-hole punch with 2-positions
# BP-FN11+BP-PN14B
Meets requirements?
Yes No
$624.00
Option 3: External: 1-Tray Stacker with Stapling:
Min: Tray 1: 500-sheets;
Min: stapling 50-sheets and 3 positions
# BP-FN13
Meets requirements?
Yes No
$912.00
Option 4: External: 2-Tray Stacker with Stapling
and 3-hole punch:
Min: Tray 1: 250-sheets; Tray 2: 500-sheets;
Min: stapling 50-sheets and 3 positions:
Min: 3-hole punch with 2-positions
# BP-FN15+MX-PN16B
Meets requirements?
Yes No
$1,320.00
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 261
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
3. Minimum Speed 55PPM: Copier/MFD - 55PPM B/W Segment
a. Required Equipment
Make/Model: Sharp BP-50C55
Purchase Price: $2,142.40
Device Speed: 55 PPM B/W
Scanner Speed: 80 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:
Bypass tray / 50 sheet(s)
100-sheet (or 20 envelope)
bypass tray Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s) 550-sheet Paper Drawer Sheets: 550 Adjustable up to 11 x 17 / 500 sheet(s) 550-sheet Paper Drawer Sheets: 550 LCT 8.5 x 11 / 2,000 sheet(s)
2,100-sheet Split Tandem
Paper Drawers Sheets: 2100
Additional Included Source (if applicable) Sheets:
Additional Included Source (if applicable) Sheets:
Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
PostScript level 3 Print Driver: #MX-PK13L $120
Scanner upgrade to Single Pass Duplex Scanning: #NA $NA # Inc $Inc
Scans in a Searchable PDF file format: # Inc $Inc
Faxing (analog): # MX-FX11 $240
Work/Utility Table or Surface: # BP-UT10 $67.20
Convenience Stapler (please note if this is
included in above Work/Utility Table or Surface):
# 3806V864 $163.80
Option 1: External: 1-Tray Stacker with Stapling:
Min: Tray 1: 1,000-sheets;
Min: stapling 50-sheets and 3 positions
# BP-FN13
Meets requirements?
Yes No
$912
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:
Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:
Min: 3-hole punch with 2-positions
# BP-FN15+MX-PN16B
Meets requirements?
Yes No
$1,320.00
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 262
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
4. Minimum Speed 65PPM: Copier/MFD - 65PPM B/W Segment
a. Required Equipment
Make/Model: Sharp BP-50C65
Purchase Price: $ 2,667.40
Device Speed: 65 PPM B/W
Scanner Speed: 80 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:
Bypass tray / 100 sheet(s)
100-sheet (or 20 envelope)
bypass tray Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s) 550-sheet Paper Drawer Sheets: 550 Adjustable up to 11 x 17 / 500 sheet(s) 550-sheet Paper Drawer Sheets: 550 LCT 8.5 x 11 / 2,000 sheet(s)
2,100-sheet Split Tandem
Paper Drawers Sheets: 2100
Additional Included Source (if applicable) Sheets:
Additional Included Source (if applicable) Sheets:
Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(please print “Inc.” if
included or “NA” if not
available)
PostScript level 3 Print Driver: # MX-PK13L $120
Scanner upgrade to Single Pass Duplex Scanning: # NA $NA Color Scanning: # Inc $Inc
Scans in a Searchable PDF file format: # Inc $Inc
Faxing (analog): # MX-FX11 $240
Additional Paper Tray (8.5 x 11):
Minimum of 2,000 Sheets
# BP-LC10
Sheets: 3000
$398.40
Work/Utility Table or Surface: # BP-UT10 $67.20
Convenience Stapler (please note if this is
included in above Work/Utility Table or Surface):
# 3806V864 $163.80
Option 1: External: 1-Tray Stacker with Stapling:
Min: Tray 1: 1,000-sheets;
Min: stapling 50-sheets and 3 positions
# BP-FN13
Meets requirements?
Yes No
$912
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:
Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:
Min: 3-hole punch with 2-positions
# BP-FN15 + MX-PN16B
Meets requirements?
Yes No
$1,320
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 263
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
5. Minimum Speed 75PPM: Copier/MFD - 75PPM B/W Segment
a. Required Equipment
Make/Model: Sharp BP-70M75
Purchase Price: $ 4,244.72
Device Speed: 75 PPM B/W
Scanner Speed: 140 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:
Bypass tray / 100 sheet(s)
100-sheet bypass tray
(letter/legal/ledger/statement) Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s)
500-sheet bypass tray
(letter/legal/ledger/statement)
Sheets: 500
Adjustable up to 11 x 17 / 500 sheet(s)
500-sheet bypass tray
(letter/legal/ledger/statement)
Sheets: 500
LCT 8.5 x 11 / 2,000 sheet(s)
Tray 1 - 1250 sheets (letter),
Tandem Tray 2 - 850 sheets (letter) Sheets: 2100
Additional Included Source (if applicable) Sheets:
Additional Included Source (if applicable) Sheets:
Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
PostScript level 3 Print Driver: #Inc $Inc
Scanner upgrade to Single Pass Duplex Scanning: #Inc $Inc Color Scanning: #Inc $Inc
Scans in a Searchable PDF file format: #Inc $Inc
Faxing (analog): #BP-FX11 $240
Additional Paper Tray (8.5 x 11):
Minimum of 2,000 Sheets
# BP-LC11
Sheets: 3500
$398.40
Work/Utility Table or Surface: #NA $NA
Convenience Stapler (please note if this is
included in above Work/Utility Table or Surface):
#3806V864 $163.80
Option 1: External: 1-Tray Stacker with Stapling:
Min: Tray 1: 1,000-sheets;
Min: stapling 50-sheets and 3 positions
# MX-FN34
Meets requirements?
Yes No
$1,083.84
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:
Min: Tray 1: 250-sheets; Tray 2: 1,00-sheets;
Min: stapling 50-sheets and 3 positions:
Min: 3-hole punch with 2-positions
# MX-FN34+MX-PN16B
Meets requirements?
Yes No
$1,261.44
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 264
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
6. Minimum Speed 85PPM: Copier/MFD - 85PPM B/W Segment
a. Required Equipment
Make/Model: Sharp BP-70M90
Purchase Price: $ 5,900.72
Device Speed: 90 PPM B/W
Scanner Speed: 140 IPM
NEMA ID: NEMA 5-20
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:
Bypass tray / 100 sheet(s)
100-sheet bypass tray
(letter/legal/ledger/statement) Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s)
500-sheet bypass tray
(letter/legal/ledger/statement)
Sheets: 500
Adjustable up to 11 x 17 / 500 sheet(s)
500-sheet bypass tray
(letter/legal/ledger/statement)
Sheets: 500
LCT 8.5 x 11 / 2,000 sheet(s)
Tray 1 - 1250 sheets (letter),
Tandem Tray 2 - 850 sheets
(letter) Sheets: 2100
Additional Included Source (if applicable) Sheets:
Additional Included Source (if applicable) Sheets:
Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
PostScript level 3 Print Driver: #Inc $Inc
Scanner upgrade to Single Pass Duplex Scanning: #Inc $Inc Color Scanning: #Inc $Inc
Scans in a Searchable PDF file format: #Inc $Inc
Additional Paper Tray (8.5 x 11):
Minimum of 2,000 Sheets
#BP-LC11
Sheets: 3500
$398.40
Work/Utility Table or Surface: #BP-UT10 $67.20
Convenience Stapler (please note if this is
included in above Work/Utility Table or Surface):
#3806V864 $163.80
Option 1: External: 1-Tray Stacker with Stapling:
Min: Tray 1: 1,000-sheets;
Min: stapling 50-sheets and 3 positions
# MX-FN34
Meets requirements?
Yes No
$1,083.84
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:
Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:
Min: 3-hole punch with 2-positions
# MX-FN34+PN16B
Meets requirements?
Yes No
$1,261.44
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 265
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
7. Minimum Speed 95PPM: Copier/MFD - 95PPM B/W Segment
a. Required Equipment
Make/Model: MX-M1056
Purchase Price: $ 9,508.56
Device Speed: 105 PPM B/W
Scanner Speed: 240 IPM
NEMA ID: NEMA 6-20
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:
Bypass tray / 100 sheet(s) 100-sheet multi-bypass tray Sheets: 100 Adjustable up to 11 x 17 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/1
2" x 18")
Sheets: 500
Adjustable up to 11 x 17 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/1
2" x 18")
Sheets: 500
LCT 8.5 x 11 / 2,000 sheet(s)
Tandem Tray 1 - 1200 sheets
(letter size), Tandem Tray 2 -
800 sheets (letter size) Sheets: 2000
Additional Included Source (if applicable) Sheets:
Additional Included Source (if applicable) Sheets:
Paper Sources (pricing for any tray listed above must be included in Purchase Price)
b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
PostScript level 3 Print Driver: #Inc $Inc
Scanner upgrade to Single Pass Duplex Scanning: #Inc $Inc Color Scanning: #Inc $Inc
Scans in a Searchable PDF file format: #Inc $Inc
Additional Paper Tray (8.5 x 11):
Minimum of 2,000 Sheets
#MX-LC12
Sheets: 3500
$456
Work/Utility Table or Surface: #NA $NA
Convenience Stapler (please note if this is
included in above Work/Utility Table or Surface):
#3806V864 $163.80
Option 1: External: 1-Tray Stacker with Stapling:
Min: Tray 1: 1,000-sheets;
Min: stapling 50-sheets and 3 positions
# Inc
Meets requirements?
Yes No
$Inc
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:
Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:
Min: 3-hole punch with 2-positions
# MX-PN13B
Meets requirements?
Yes No
$379.20
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 266
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
II. Hardware Segments: Color Copier/MFD: Copy/Print/Scan A. Minimum Requirements for the Color Copier/MFD Segments
1. Copier/MFD - 35PPM Color
2. Copier/MFD - 45PPM Color
3. Copier/MFD - 55PPM Color
4. Copier/MFD - 65PPM Color
5. Copier/MFD - 75PPM Color
All proposed devices must meet the following minimum requirements.
Device General
Printing DPI Must have minimum copy/print DPI of 600 x 600 dpi Accepted Paper
Types
• Avery Labels (from By-Pass Tray)
• Envelopes (from the By-Pass Tray)
• Cover Stock (from the By-Pass Tray) Minimum Weight: 110 lb. • Index Paper (from the By-Pass Tray) Minimum Weight: 90 lb. • Recycled Paper up to and including 100% Post-Consumer Waste (PCW) paper • Zoom range (25% to 400%)
Duplexing Min paper size: 8.5 x 11
Max paper size: 11 x 17
Network Printing
Controller Type Devices must have Embedded Print Controllers w/ NIC Card Driver(s) Current drivers for the proposed devices:
PCL Version: 5e or 6
PostScript Level 3 Print Driver
Additional
Controller
Requirements
Remote Administration: The Print Controller must allow IT the ability to access the device from the network and perform administrative functions remotely without additional software.
Secure / Private / Confidential Printing: This must include all hardware, i.e., hard drive and/or memory, and software required to be fully functional without additional s oftware.
For devices with
finishing options
Print driver functionality must allow the user to select all finishing options as applicable based on the configuration of the device.
Scanning
Color Scanning
Scanner
output/destination
• Scan to Email
• Scan to Network
• Scan to File Folder
• Scan to Cloud Drive
Scanner
output/file type:
• PDF
• JPEG
Scanner
Resolution:
• minimum Scan DPI of 600 x 600 dpi
AD and LDAP All devices must support all functions and applications of Active Directory’s central authentication and authorization services as implemented by IT through the use of LDAP directory services.
Document Feeder: Minimum RADF
Minimum paper size of 8.5 x 11
Maximum paper size of 11 x 17
Document feed capacity minimum of 50-sheets
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 267
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
1. Minimum Speed 35PPM: Copier/MFD - 35PPM Color Segment a. Required Equipment
Make/Model: Sharp BP-50C36
Purchase Price: $ 2,279.60
Device Speed: 35 PPM B/W
Device Speed: 35 PPM Color
Scanner Speed: 80 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:
Bypass tray / 100 sheet(s)
100-sheet (or 20 envelope)
bypass tray
Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s)
paper drawer 550 sheets
(letter/legal/ledger/stmt. size)
Sheets: 550
Adjustable up to 11 x 17 / 500 sheet(s)
paper drawer 550 sheets
(letter/legal/ledger/stmt. size)
Sheets: 550
Additional Included Source (if applicable) Sheets:
Additional Included Source (if applicable) Sheets:
Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Scanner upgrade to Single Pass Duplex Scanning: #NA $NA Scans in a Searchable PDF file format: #Inc $Inc
Faxing (analog): #BP-FX11 $240
Additional Paper Tray (8.5 x 11):
Minimum of 1,000 Sheets
#BP-DE15
Sheets: 2100
$480
Option 1: Inner: 1-Tray Stacker with Stapling:
Min: Tray 1: 250-sheets;
Min: stapling 50-sheets and 3 positions
#BP-FN11
Meets requirements?
Yes No
$446.40
Option 2: Inner: 1-Tray Stacker with Stapling
and 3-hole punch:
Min: Tray 1: 500-sheets;
Min: stapling 50-sheets and 3 positions:
Min: 3-hole punch with 2-positions
# BP-FN11+MX-PN14B
Meets requirements?
Yes No
$624
Option 3: External: 1-Tray Stacker with Stapling:
Min: Tray 1: 250-sheets;
Min: stapling 50-sheets and 3 positions
# BP-FN13
Meets requirements?
Yes No
$720
Option 4: External: 2-Tray Stacker with Stapling
and 3-hole punch:
Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:
Min: 3-hole punch with 2-positions
# BP-FN15+MX-PN15B
Meets requirements?
Yes No
$1,128
Coin Op Unit that accepts change and bills Make/Model ACDI # EX2000-B + 7000EFS +
PCConnect
$1,737
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 268
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
2. Minimum Speed 45PPM: Copier/MFD - 45PPM Color Segment a. Required Equipment
Make/Model: Sharp BP-50C45
Purchase Price: $ 2,420.85
Device Speed: 45 PPM B/W
Device Speed: 45 PPM Color
Scanner Speed: 80 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:
Bypass tray / 100 sheet(s)
100-sheet (or 20 envelope)
bypass tray
Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s)
paper drawer 550 sheets
(letter/legal/ledger/stmt. size)
Sheets: 550
Adjustable up to 11 x 17 / 500 sheet(s)
paper drawer 550 sheets
(letter/legal/ledger/stmt. size)
Sheets: 550
LCT 8.5 x 11 / 1,000 sheet(s)
(2) paper drawer 550 sheets
(letter/legal/ledger/stmt. size)
Sheets: 1100
Additional Included Source (if applicable) Sheets:
Additional Included Source (if applicable) Sheets:
Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Scanner upgrade to Single Pass Duplex Scanning: #NA $NA Scans in a Searchable PDF file format: #NA $NA
Faxing (analog): #BP-FX11 $240
Option 1: External: 1-Tray Stacker with Stapling:
Min: Tray 1: 250-sheets;
Min: stapling 50-sheets and 3 positions
# BP-FN13
Meets requirements?
Yes No
$720
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:
Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:
Min: 3-hole punch with 2-positions
# BP-FN15+MX-PN15B
Meets requirements?
Yes No
$1,128
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 269
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
3. Minimum Speed 55PPM: Copier/MFD - 55PPM Color Segment a. Required Equipment
Make/Model: Sharp BP-50C55
Purchase Price: $ 3,042.80
Device Speed: 55 PPM B/W
Device Speed: 55 PPM Color
Scanner Speed: 80 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:
Bypass tray / 100 sheet(s)
100-sheet (or 20 envelope)
bypass tray
Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s)
Paper Drawer 550 sheets
(letter/legal/ledger/stmt)
Sheets: 550
Adjustable up to 11 x 17 / 500 sheet(s)
Paper Drawer 550 sheets
(letter/legal/ledger/stmt)
Sheets: 550
LCT 8.5 x 11 / 1,000 sheet(s)
(2) paper drawer 550 sheets
(letter/legal/ledger/stmt. size)
Sheets: 2100
Additional Included Source (if applicable) Sheets:
Additional Included Source (if applicable) Sheets:
Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Scanner upgrade to Single Pass Duplex Scanning: #NA $NA Scans in a Searchable PDF file format: #Inc $Inc
Faxing (analog): #BP-FX11 $240
Additional Paper Tray (8.5 x 11):
Minimum of 2,000 Sheets
# BP-LC10
Sheets: 3000
$398.40
Option 1: External: 1-Tray Stacker with Stapling:
Min: Tray 1: 1000-sheets;
Min: stapling 50-sheets and 3 positions
# BP-FN13
Meets requirements?
Yes No
$720
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:
Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:
Min: 3-hole punch with 2-positions
# BP-FN15+MX-PN15B
Meets requirements?
Yes No
$1,128
Option 3: External: 2-Tray Stacker with Stapling,
3-hole punch, and Booklet Maker:
Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:
Min: 3-hole punch with 2-positions
# BP-FN16+MX-PN16B
Meets requirements?
Yes No
$1,982.40
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 270
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
4. Minimum Speed 65PPM: Copier/MFD - 65PPM Color Segment a. Required Equipment
Make/Model: Sharp BP-50C65
Purchase Price: $ 3,447.60
Device Speed: 65 PPM B/W
Device Speed: 65 PPM Color
Scanner Speed: 80 IPM
NEMA ID: NEMA 5-20
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:
Bypass tray / 100 sheet(s) 100-sheet (or 20 envelope)
bypass tray
Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s)
550 sheets
(letter/legal/ledger/stement/12"
x 18")
Sheets: 550
Adjustable up to 12 x 18 / 500 sheet(s)
550 sheets
(letter/legal/ledger/stement/12"
x 18")
Sheets: 550
LCT 8.5 x 11 / 1,000 sheet(s)
1100 sheets
(letter/legal/ledger/stement/12 "
x 18")
Sheets: 1100
Additional Included Source (if applicable) Sheets:
Additional Included Source (if applicable) Sheets:
Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Scanner upgrade to Single Pass Duplex Scanning: #Inc $Inc Scans in a Searchable PDF file format: #Inc $Inc
Faxing (analog): #BP-FX11 $240
Additional Paper Tray (8.5 x 11):
Minimum of 2,000 Sheets
# BP-LC10
Sheets: 3000
$398.40
Option 1: External: 1-Tray Stacker with Stapling:
Min: Tray 1: 1000-sheets;
Min: stapling 50-sheets and 3 positions
# BP-FN13
Meets requirements?
Yes No
$720
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:
Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:
Min: 3-hole punch with 2-positions
# BP-FN15+MX-PN15B
Meets requirements?
Yes No
$1,128
Option 3: External: 2-Tray Stacker with Stapling,
3-hole punch, and Booklet Maker:
Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:
Min: 3-hole punch with 2-positions
# BP-FN16+MX-PN16B
Meets requirements?
Yes No
$1,982.40
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 271
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
5. Minimum Speed 75PPM: Copier/MFD - 75PPM Color Segment a. Required Equipment
Make/Model: Sharp MX-8081
Purchase Price: $7,011.40
Device Speed: 80 PPM B/W
Device Speed: 80 PPM Color
Scanner Speed: 240 IPM
NEMA ID: NEMA 6-20
Minimum, required sources/sheets: Paper Tray Description:
Paper Tray
Capacity:
Bypass tray / 100 sheet(s)
100 sheets
(letter/legal/ledger/statement/monarch
or COM10 envelopes/12" x 18")
Sheets: 100
Adjustable up to 11 x 17 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/12" x 18")
Sheets: 500
Adjustable up to 12 x 18 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/12" x 18")
Sheets: 500
LCT 8.5 x 11 / 1,000 sheet(s)
Tandem Tray 1- 1200 sheets (letter
size), Tandem Tray 2 - 800 Sheets (letter
size)
Sheets: 2000
Additional Included Source (if applicable) Sheets:
Additional Included Source (if applicable) Sheets:
Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Scanner upgrade to Single Pass Duplex Scanning: #Inc $Inc Scans in a Searchable PDF file format: #Inc $Inc
Faxing (analog): #MX-FX15 $227.52
Additional Paper Tray (8.5 x 11):
Minimum of 2,000 Sheets
# MX-LC12
Sheets: 3500
$456
Option 1: External: 1-Tray Stacker with Stapling:
Min: Tray 1: 1000-sheets;
Min: stapling 50-sheets and 3 positions
#Inc
Meets requirements?
Yes No
$Inc
Option 2: External: 2-Tray Stacker with Stapling
and 3-hole punch:
Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:
Min: 3-hole punch with 2-positions
# MX-PN16B
Meets requirements?
Yes No
$177.60
Option 3: External: 2-Tray Stacker with Stapling,
3-hole punch, and Booklet Maker:
Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:
Min: 3-hole punch with 2-positions
# MX-FN35+MX-PN16B
Meets requirements?
Yes No
$988.80
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 272
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
III. Hardware Segments: B/W Production Copier/MFD: Copy/Print/Scan A. Minimum Requirements for the B/W Production Copier/MFD Segments
1. Production Copier/MFD - 110 PPM B/W
2. Production Copier/MFD - 120 PPM B/W
All proposed devices must meet the following minimum requirements.
Device General
Printing DPI Must have minimum copy/print DPI of 1200 x 600 dpi Accepted Paper
Types
• Paper Weight – 300 gsm, duplex
• Recycled Paper up to and including 100% Post-Consumer Waste (PCW) paper
Duplexing Min paper size: 8.5 x 11
Max paper size: 12 x 18
Network Printing
For devices with
finishing options
Print driver functionality must allow the user to select all finishing options as applicable based on the configuration of the device.
Scanning
Color Scanning
Scanner
output/destination
• Scan to Email
• Scan to Network
• Scan to File Folder
• Scan to Cloud Drive
Scanner
output/file type:
• PDF
• JPEG
Scanner
Resolution:
• minimum Scan DPI of 1200 x 600 dpi
Document Feeder: Minimum RADF
Minimum paper size of 8.5 x 11
Maximum paper size of 11 x 17
Document feed capacity minimum of 200-sheets
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 273
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
1. Minimum Speed 110PPM: Production Copier/MFD - 110PPM B/W Segment a. Required Equipment
Make/Model: Sharp MX-M1206
Purchase Price: $12,275.40
Device Speed: 120 PPM B/W
Scanner Speed: 240 IPM
Name/Description of Standard Controller: Standard Copier Controller NEMA ID: NEMA 6-20
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:
Adjustable up to 12 x 18 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/1
2" x 18")
Sheets: 500
Adjustable up to 12 x 18 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/1
2" x 18")
Sheets: 500
LCT 8.5 x 11 – 12 x 18 / 1,000 sheet(s)
5000 sheet large capacity 2
drawer air feed tray
Sheets: 2500
LCT 8.5 x 11 – 12 x 18 / 1,000 sheet(s)
5000 sheet large capacity 2
drawer air feed tray
Sheets: 2500
Additional Included Source (if applicable) Sheets:
Additional Included Source (if applicable) Sheets:
Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase Price
(Please print “Inc.” if included or
“NA” if not available)
Enhanced Controller Option: (please provide the
net cost difference between this enhanced
controller and the basic or standard controller you
included in the required equipment).
MX-PE16+MX-PX16
$4,920
Scanner upgrade to Single Pass Duplex Scanning: #Inc $Inc Color Scanning: #Inc $Inc
Scans in a Searchable PDF file format: #Inc $Inc
Optional: By-Pass Tray 250-sheets
# MX-MF11
Sheets: 500
$456
High-Capacity Feeder (8.5 x 11):
Minimum of 3,000 Sheets
# MX-LC12
Sheets: 3500
$456
High-Capacity Feeder (12 x 18):
Minimum of 3,000 Sheets
# MX-LC13N
Sheets: 5000
$2,249.28
Option 1: External: 2-Tray Stacker with Stapling
and 3-hole punch:
Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:
# MX-FN21+MX-PN13B
Meets requirements?
Yes No
$379.20
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 274
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
Min: 3-hole punch with 2-positions
Option 2: External: 2-Tray Stacker with Stapling,
3-hole punch, and saddle stitch Booklet Maker:
Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:
Min: 3-hole punch with 2-positions
# MX-FN22+MX-PN13B
Meets requirements?
Yes No
$1,492.80
Interleaving #Inc $Inc
Post Sheet Insertion #MX-CF11 $1483.20
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 275
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
2. Minimum Speed 120PPM: Production Copier/MFD - 120PPM B/W Segment a. Required Equipment
Make/Model: Sharp MX-M1206
Purchase Price: $12,275.40
Device Speed: 120 PPM B/W
Scanner Speed: 240 IPM
Name/Description of Standard Controller: Standard Copier Controller NEMA ID: NEMA 6-20
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:
Adjustable up to 12 x 18 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/1
2" x 18")
Sheets: 500
Adjustable up to 12 x 18 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/1
2" x 18")
Sheets: 500
LCT 8.5 x 11 – 12 x 18 / 1,000 sheet(s)
5000 sheet large capacity 2
drawer air feed tray
Sheets: 2500
LCT 8.5 x 11 – 12 x 18 / 1,000 sheet(s)
5000 sheet large capacity 2
drawer air feed tray
Sheets: 2500
Additional Included Source (if applicable) Sheets:
Additional Included Source (if applicable) Sheets:
Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase Price
(Please print “Inc.” if
included or “NA” if not
available)
Enhanced Controller Option: (please provide the
net cost difference between this enhanced
controller and the basic or standard controller you
included in the required equipment).
MX-PE16+MX-PX16
$4920
Scanner upgrade to Single Pass Duplex Scanning: #Inc $Inc Color Scanning: #Inc $Inc
Scans in a Searchable PDF file format: #Inc $Inc
Optional: By-Pass Tray 250-sheets
# MX-MF11
Sheets: 500
$456
High-Capacity Feeder (8.5 x 11):
Minimum of 3,000 Sheets
# MX-LC12
Sheets: 5000
$456
High-Capacity Feeder (12 x 18):
Minimum of 3,000 Sheets
# MX-LC13N
Sheets: 5000
$2,249.28
Option 1: External: 2-Tray Stacker with Stapling
and 3-hole punch:
Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:
Min: 3-hole punch with 2-positions
# MX-FN21+MX-PN13B
Meets requirements?
Yes No
$379.20
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 276
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
Option 2: External: 2-Tray Stacker with Stapling,
3-hole punch, and saddle stitch Booklet Maker:
Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:
Min: 3-hole punch with 2-positions
# MX-FN22+MX-PN13B
Meets requirements?
Yes No
$1,492.80
Interleaving #Inc $Inc
Post Sheet Insertion #MX-CF11 $1483.20
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 277
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
IV. Hardware Segments: Color Production Copier/MFD: Copy/Print/Scan A. Minimum Requirements for the Color Production Copier/MFD Segments
1. Production Copier/MFD - 75 PPM Color
All proposed devices must meet the following minimum requirements.
Device General
Printing DPI Must have minimum copy/print DPI of 1200 x 600 dpi Accepted Paper
Types
• Paper Weight – 300 gsm, duplex
• Recycled Paper up to and including 100% Post-Consumer Waste (PCW) paper • Registration: 0.5mm front-to-back; 0.25mm sheet-to-sheet. If not, describe the tolerances will you commit to for the contract period in the Information section. • Color calibration and balancing using Pantone Matching System is mandatory.
Vendor guarantees color matching and balancing using the hardware/software proposed for the length of the contract period. Management of color calibration and balancing is assumed to be the responsibility of the vendor. If otherwise, please describe in the Information section.
Duplexing Min paper size: 8.5 x 11
Max paper size: 12 x 18
Network Printing
For devices with
finishing options
Print driver functionality must allow the user to select all finishing options as applicable based on the configuration of the device.
Scanning
Color Scanning
Scanner
output/destination
• Scan to Email
• Scan to Network
• Scan to File Folder
• Scan to Cloud Drive
Scanner
output/file type:
• PDF
• JPEG
Scanner
Resolution:
• minimum Scan DPI of 1200 x 600 dpi
Document Feeder: Minimum RADF
Minimum paper size of 8.5 x 11
Maximum paper size of 11 x 17
Document feed capacity minimum of 200-sheets
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 278
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
1. Minimum Speed 75PPM: Production Copier/MFD - 75PPM Color Segment a. Required Equipment
Make/Model: Sharp MX-8081
Purchase Price: $ 7,889.45
Device Speed: 80 PPM B/W
Device Speed: 80 PPM Color
Scanner Speed: 240 IPM
Name/Description of Standard Controller: Standard Sharp Controller NEMA ID: NEMA 6-20
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:
Adjustable up to 12 x 18 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/1
2" x 18")
Sheets: 500
Adjustable up to 12 x 18 / 500 sheet(s)
500 sheets
(letter/legal/ledger/statement/1
2" x 18")
Sheets: 500
LCT 8.5 x 11- 12 x 18 / 1,500 sheet(s)
Large Capacity 2 Drawer Air
Feed Tray (Letter, Legal,
Ledger, 12x18) Sheets: 5000
Additional Included Source (if applicable) Sheets:
Additional Included Source (if applicable) Sheets:
Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase Price
(Please print “Inc.” if included or “NA”
if not available)
Enhanced Controller Option: (please provide the
net cost difference between this enhanced
controller and the basic or standard controller you
included in the required equipment).
MX-PE15+MX-PX15
$ 2,509.44
Scanner upgrade to Single Pass Duplex Scanning: #Inc $Inc Optional: By-Pass Tray 250-sheets # MX-MF11
Sheets: 500
$455.04
High-Capacity Feeder (8.5 x 11):
Minimum of 3,000 Sheets
# MX-MF12
Sheets: 3500
$456
High-Capacity Feeder (12 x 18):
Minimum of 3,000 Sheets
# MX-LC13N
Sheets: 5000
$2,560.32
Option 1: External: 2-Tray Stacker with Stapling
and 3-hole punch:
Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:
Min: 3-hole punch with 2-positions
# MX-PN16B
Meets requirements?
Yes No
$177.60
Option 2: External: 2-Tray Stacker with Stapling,
3-hole punch, and saddle stitch Booklet Maker:
Min: Tray 1: 250-sheets; Tray 2: 1,000-sheets;
Min: stapling 50-sheets and 3 positions:
Min: 3-hole punch with 2-positions
# MX-FN35+MX-PN16B
Meets requirements?
Yes No
$988.80
Interleaving #Inc $Inc
Post Sheet Insertion #MX-CF11 $1,483.20
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 279
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
V. Hardware Segments: MFP (Multi-Function Printer) (Laser) A. Minimum Requirements for the MFP Laser Segments
1. MFP - 30PPM B/W (Laser)
2. MFP - 30PPM B/W (Laser) – Option: Compatible with Usage Tracking Software
3. MFP - 30PPM Color (Laser)
4. MFP - 30PPM Color (Laser) – Option: Compatible with Usage Tracking Software
5. MFP - 50PPM B/W (Laser)
6. MFP - 50PPM B/W (Laser) – Option: Compatible with Usage Tracking Software
7. MFP - 50PPM Color (Laser)
8. MFP - 50PPM Color (Laser) – Option: Compatible with Usage Tracking Software All proposed devices must meet the following minimum requirements.
Device General
Printing DPI Must have minimum copy/print DPI of 600 x 600 dpi Accepted
Paper Types
• Address Labels (from By-Pass Tray)
• Envelopes (from the By-Pass Tray)
• Recycled Paper up to and including 100% Post-Consumer Waste (PCW) paper Duplexing Min paper size: 8.5 x 11
Max paper size: 8.5 x 14
Network Printing
Driver(s) Current drivers for the proposed devices:
PCL Version: 5e or 6
PostScript Level 3 Print Driver
Additional
Controller
Requirements
Remote Administration: The Print Controller must allow IT the ability to access the device from the network and perform administrative functions remotely without additional software.
Scanning
Color Scanning
Scanner
output/destinat
ion
• Scan to Email
• Scan to Network
• Scan to File Folder
• Scan to Cloud Drive
Scanner
output/file
type:
• PDF
• JPEG
Scanner
Resolution:
• minimum Scan DPI of 600 x 600 dpi
AD and LDAP All devices must support all functions and applications of Active Directory’s central authentication and authorization services as implemented by IT through the use of LDAP directory services.
Document
Feeder: Minimum RADF
Minimum paper size of 8.5 x 11
Maximum paper size of 8.5 x 14
Document feed capacity minimum of 50-sheets
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 280
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
1. Minimum Speed 30PPM: MFP – 30PPM B/W (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-B427W
Purchase Price: $ 472.50
Device Speed: 42 PPM B/W
Scanner Speed: 96 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:
Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 250 sheet(s) Paper drawer 250 sheets Sheets: 250 Additional Included Source (if applicable) Sheets:
Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Additional Paper Tray (8.5 x 11):
Minimum of 250 Sheets
# MX-CS26
Sheets: 550
$117
Additional Dedicated Envelope Tray
#Inc
Sheets: 100
$Inc
Faxing (Analog) #Inc $Inc
Stand #35S8502 $320
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DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 281
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
2. Minimum Speed 30PPM: Software Compatible MFP – 30PPM B/W (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-B427W
Purchase Price: $ 472.50
Device Speed: 42 PPM B/W
Scanner Speed: 96 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:
Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 250 sheet(s) Paper drawer 250 sheets Sheets: 250 Additional Included Source (if applicable) Sheets:
Must have a touch screen interface. Yes No
Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Additional Paper Tray (8.5 x 11):
Minimum of 250 Sheets
# MX-CS26
Sheets: 550
$117
Additional Dedicated Envelope Tray
#Inc
Sheets: 100
$Inc
Faxing (Analog) #Inc $Inc
Stand #35S8502 $320
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 282
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
3. Minimum Speed 30PPM: MFP - 30PPM Color (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-C407F
Purchase Price: $ 1,286.40
Device Speed: 40 PPM B/W
Device Speed: 40 PPM Color
Scanner Speed: 60 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:
Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 250 sheet(s) 550-sheet paper drawer Sheets: 550 Additional Included Source (if applicable) Sheets:
Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Additional Paper Tray (8.5 x 11):
Minimum of 250 Sheets
# MX-CS17
Sheets: 550
$214.50
Additional Dedicated Envelope Tray
#Inc
Sheets: 100
$Inc
Faxing (Analog) #Inc $Inc
Stand #40C2300 $320
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 283
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
4. Minimum Speed 30PPM: Software Compatible MFP - 30PPM Color (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-C407F
Purchase Price: $ 1,286.40
Device Speed: 40 PPM B/W
Device Speed: 40 PPM Color
Scanner Speed: 60 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:
Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 250 sheet(s) 550-sheet paper drawer Sheets: 550 Additional Included Source (if applicable) Sheets:
Must have a touch screen interface. Yes No
Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Additional Paper Tray (8.5 x 11):
Minimum of 250 Sheets
# MX-CS17
Sheets: 550
$214.50
Additional Dedicated Envelope Tray
#Inc
Sheets: 100
$Inc
Faxing (Analog) #Inc $Inc
Stand #40C2300 $320
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 284
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
5. Minimum Speed 50PPM: MFP - 50PPM B/W (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-B557F
Purchase Price: $ 2,376
Device Speed: 55 PPM B/W
Scanner Speed: 150 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:
Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 500 sheet(s) 550-sheet paper drawer Sheets: 550 Additional Included Source (if applicable) Sheets:
Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Additional Paper Tray (8.5 x 11):
Minimum of 500 Sheets
#MX-CS22
Sheets: 550
$195
Additional Dedicated Envelope Tray
#Inc
Sheets: 100
$Inc
Faxing (Analog) #Inc $Inc
Stand #50G0855 $400
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 285
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
6. Minimum Speed 50PPM: Software Compatible MFP - 50PPM B/W (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-B557F
Purchase Price: $ 2,376
Device Speed: 55 PPM B/W
Scanner Speed: 150 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:
Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 500 sheet(s) 550-sheet paper drawer Sheets: 550 Additional Included Source (if applicable) Sheets:
Must have a touch screen interface. Yes No
Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Additional Paper Tray (8.5 x 11):
Minimum of 500 Sheets
#MX-CS22
Sheets: 550
$195
Additional Dedicated Envelope Tray
#Inc
Sheets: 100
$Inc
Faxing (Analog) #Inc $Inc
Stand #50G0855 $400
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 286
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
7. Minimum Speed 50PPM: MFP - 50PPM Color (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-C507F
Purchase Price: $ 2,210
Device Speed: 50 PPM B/W
Device Speed: 50 PPM Color
Scanner Speed: 60 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:
Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 500 sheet(s) 550-sheet paper drawer Sheets: 550 Additional Included Source (if applicable) Sheets:
Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Additional Paper Tray (8.5 x 11):
Minimum of 500 Sheets
#MX-CS17
Sheets: 550
$214.50
Additional Dedicated Envelope Tray
#Inc
Sheets: 100
$Inc
Faxing (Analog) #Inc $Inc
Stand #40C2300 $320
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 287
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
8. Minimum Speed 50PPM: Software Compatible MFP - 50PPM Color (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-C507F
Purchase Price: $ 2,210
Device Speed: 50 PPM B/W
Device Speed: 50 PPM Color
Scanner Speed: 60 IPM
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:
Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 500 sheet(s) 550-sheet paper drawer Sheets: 550 Additional Included Source (if applicable) Sheets:
Must have a touch screen interface. Yes No
Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Additional Paper Tray (8.5 x 11):
Minimum of 500 Sheets
#MX-CS17
Sheets: 550
$214.50
Additional Dedicated Envelope Tray
#Inc
Sheets: 100
$Inc
Faxing (Analog) #Inc $Inc
Stand #40C2300 $320
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 288
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
VI. Hardware Segments: Laser Printer
A. Minimum Requirements for the Laser Printer Segments
1. Printer - 30PPM B/W (Laser)
2. Printer - 30PPM Color (Laser)
3. Printer - 50PPM B/W (Laser)
4. Printer - 50PPM Color (Laser)
All proposed devices must meet the following minimum requirements.
Device General
Printing DPI Must have minimum copy/print DPI of 600 x 600 dpi Accepted
Paper Types
• Address Labels (from By-Pass Tray)
• Envelopes (from the By-Pass Tray)
• Recycled Paper up to and including 100% Post-Consumer Waste (PCW) paper Duplexing Min paper size: 8.5 x 11
Max paper size: 8.5 x 14
Network Printing
Driver(s) Current drivers for the proposed devices:
PCL Version: 5e or 6
PostScript Level 3 Print Driver
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 289
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
1. Minimum Speed 30PPM: Printer - 30PPM B/W (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-B427PW
Purchase Price: $ 225.60
Device Speed: 42 PPM B/W
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:
Multi-Purpose Tray / 100 sheet(s)
TI
Sheets: 100
Adjustable up to 8.5 x 14 / 250 sheet(s) 550-sheet tray Sheets: 550 Additional Included Source (if applicable) Sheets:
Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Additional Paper Tray (8.5 x 11):
Minimum of 250 Sheets
#MX-CS26
Sheets: 550
$117
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 290
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
2. Minimum Speed 30PPM: Printer - 30PPM Color (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-C407F
Purchase Price: $ 1,286.40
Device Speed: 40 PPM B/W
Device Speed: 40 PPM Color
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:
Multi-Purpose Tray / 100 sheet(s) 100-Sheet Bypass Tray Sheets: 100 Adjustable up to 8.5 x 14 / 250 sheet(s) 550-Sheet Paper Drawer Sheets: 550 Additional Included Source (if applicable) Sheets:
Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Additional Paper Tray (8.5 x 11):
Minimum of 250 Sheets
#MX-CS17
Sheets: 550
$214.50
The Remainder of This Page Intentionally Left Blank
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 291
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
3. Minimum Speed 50PPM: Printer - 50PPM B/W (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-B557P
Purchase Price: $ 748.80
Device Speed: 55 PPM B/W
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:
Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 500 sheet(s) 550-sheet tray Sheets: 550 Additional Included Source (if applicable) Sheets:
Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Additional Paper Tray (8.5 x 11):
Minimum of 500 Sheets
#MX-CS23
Sheets: 550
$199.88
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DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 292
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
4. Minimum Speed 50PPM: Printer - 50PPM Color (Laser) Segment a. Required Equipment
Make/Model: Sharp MX-C607P
Purchase Price: $ 1,137.60
Device Speed: 60 PPM B/W
Device Speed: 60 PPM Color
Minimum, required sources/sheets: Paper Tray Description: Paper Tray Capacity:
Multi-Purpose Tray / 100 sheet(s) 100-sheet bypass tray Sheets: 100 Adjustable up to 8.5 x 14 / 500 sheet(s) 550-sheet tray Sheets: 550 Additional Included Source (if applicable) Sheets:
Paper Sources (pricing for any tray listed above must be included in Purchase Price) b. Optional Equipment
Optional Equipment Description: Manufacturer Part #
Additional Purchase
Price
(Please print “Inc.” if
included or “NA” if not
available)
Additional Paper Tray (8.5 x 11):
Minimum of 500 Sheets
#MX-CS16
Sheets: 550
$214.50
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 293
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
ATTACHMENT E
BUSINESS ASSOCIATE TERMS AND CONDITIONS
A. GENERAL PROVISIONS AND RECITALS
1. The parties agree that the terms used, but not otherwise defined below, shall have the same meaning as those terms in the Health Insurance Portability and Accountability Act of 1996 (HIPAA) as it may exist now or be hereafter amended.
2. It is agreed by both parties that Contractor is a Business Associate of County for the purposes of this Agreement.
3. It is understood by both parties that the HIPAA Security and Privacy Rules apply to the Contractor in the same manner as they apply to the covered entity (County). Contractor shall therefore at all times be in compliance with the applicable provisions of both the Privacy and the Security Rules as are described in Sections B.4 and B.5. below, and is responsible for complying with the issued regulations for said rules, as they currently exist or are hereafter amended, for purposes of safeguarding any Protected Health Information (PHI) used or generated by Contractor consistent with the terms of this agreement.
4. It is understood by both parties that the Privacy Rule does not pre -empt any state statutes, rules or regulations that impose more stringent requirements with respect to confidentiality of PHI.
5. County wishes to disclose certain information to Cont ractor pursuant to the terms of this Agreement, some of which may constitute PHI as defined in Section B.6. below.
6. County and Contractor intend to protect the privacy and provide for the security of PHI disclosed to the Contractor pursuant to this Agreemen t, in compliance with HIPAA and the regulations promulgated thereunder by the U.S. Department of Health and Human Services as they may now exist or be hereafter amended.
B. DEFINITIONS
1. “Breach” means the acquisition, access, use, or disclosure of Protected H ealth Information in a manner not permitted under the HIPAA Privacy Rule which compromises the security or privacy of the Protected Health Information.
a) For purposes of this definition, compromises the security or privacy of the Protected Health Information means poses a significant risk of financial, reputational, or other harm to the Individual.
b) A use or disclosure of Protected Health Information that does not include the identifiers listed at §164.514 (e) (2), date of birth, and zip code does not compromise the security or privacy of protected health information
c) Breach excludes:
i. Any unintentional acquisition, access, or use of Protected Health Informa tion by a workforce member or person acting under the authority of a covered entity or a business associate, if such acquisition, access, or use was made in good faith and within the scope of authority and does not result in further use or disclosure in a manner not permitted DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 294
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
under the Privacy Rule.
ii. Any inadvertent disclosure by a person who is authorized to access Protected Health Information at a covered entity or business associate to another person authorized to access Protected Health Information at the same covered entity or business associate, or organized health care arrangement in which the covered entity participates, and the information received as a result of such disclosure is not further used or disclosed in a manner not permitted under the Privacy Rule.
iii. A disclosure of Protected Health Information where a covered entity or business associate has a good faith belief that an unauthorized person to whom the disclosure was made would not reasonably have been able to retain such information.
2. “Designated Record Set ” shall have the meaning given to such term under the Privacy Rule, including, but not limited to, 45 CFR Section 164.501.
3. “Individual” shall have the meaning given to such term under the Privacy Rule, including, but not limited to, 45 CFR Section 160.103 and shall include a person who qualifies as a personal representative in accordance with 45 CFR Section 164.502(g).
4. “Privacy Rule ” shall mean the Standards for Privacy of Individually Identifiable Health Information at 45 CFR Part 160 and Part 164, Subparts A and E.
5. “Security Rule ” shall mean the Security Standards for the Protection of Electronic Protected Health Information at 45 CFR Part 160, Part 162, and Part 164, Subparts A and C.”
6. “Protected Health Information” or “PHI” shall have th e meaning given to such term under the Privacy Rule, including, but not limited to, 45 CFR Section 160.103, as applied to the information created or received by Business Associate from or on behalf of Covered Entity.
7. “Required by Law” shall have the meaning given to such term under the Privacy Rule, including, but not limited to, 45 CFR Section 164.103.
8. “Secretary” shall mean the Secretary of the Department of Health and Human Services or his or her designee.
9. “Unsecured Protected Health Information ” means P rotected Health Information that is not rendered unusable, unreadable, or indecipherable to unauthorized individuals through the use of a technology or methodology specified by the Secretary of Health and Human Services in the guidance issued on the HHS Web site.
C. OBLIGATIONS AND ACTIVITIES OF CONTRACTOR AS BUSINESS ASSOCIATE:
1. Contractor agrees not to use or disclose PHI other than as permitted or required by this Agreement or as required by law.
2. Contractor agrees to use appropriate safeguards to prevent use or disclosure of PHI other than as provided for by this Agreement.
3. Contractor agrees to mitigate, to the extent practicable, any harmful effect that is known to Contractor of a use or disclosure of PHI by Contractor in violation of the requirements of th is Agreement.
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 295
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
4. Contractor agrees to report to County within five (5) business days any use or disclosure of PHI not provided for by this Agreement of which Contractor becomes aware.
5. Contractor agrees to ensure that any agent, including a subcontractor, to w hom it provides PHI received from County, or created or received by Contractor on behalf of County, agrees to the same restrictions and conditions that apply through this Agreement to Contractor with respect to such information.
6. Contractor agrees to provid e access, within fifteen (15) calendar days of receipt of a written request by County, to PHI in a Designated Record Set, to County or, as directed by County, to an Individual in order to meet the requirements under 45 CFR Section 164.524.
7. Contractor agrees to make any amendment(s) to PHI in a Designated Record Set that County directs or agrees to pursuant to 45 CFR Section 164.526 at the request of County or an Individual, within thirty (30) calendar days of receipt of said request by County. Contractor agrees to notify County in writing no later than ten (10) calendar days after said amendment is completed.
8. Contractor agrees to make internal practices, books, and records, including policies and procedures and PHI, relating to the use and disclosure of PHI received from, or created or received by Contractor on behalf of County, available to County and the Secretary, in a time and manner as determined by County, or as designated by the Secretary, for purposes of the Secretary determining County’s compliance with the Privacy Rule.
9. Contractor agrees to document any disclosures of PHI and to make information related to such disclosures available as would be required for County to respond to a request by an Individual for an accounting of disclosures of PHI in accordance with 45 CFR Section 164.528.
10. Contractor agrees to provide County or an Individual, as directed by County, in a time and manner to be determined by County, that information collected in accordance with this Agreement, in order to permit County to respond to a request by an Individual for an accounting of disclosures of PHI in accordance with 45 CFR Section 164.528.
11. Contractor shall work with County upon notification by Contractor to County of a Breach to properly determine if any Breach exclusions exist as defined in Section B.1.c. above.
D. SECURITY RULE
1. Security. Contractor shall establish and maintain appropriate administrative, physical and technical safeguards that reasonably and appropriately protect the confidentialit y, integrity and availability of electronic PHI. Contractor shall follow generally accepted system security principles and the requirements of the final HIPAA rule pertaining to the security of PHI.
2. Agents and Subcontractors. Contractor shall ensure that any agent, including a subcontractor, to whom it provides electronic PHI, agrees to implement reasonable and appropriate safeguards to protect the PHI.
3. Security Incidents. Contractor shall report any “security incident” of which it becomes aware to County. For purposes of this agreement, a security incident means the attempted or successful unauthorized access, use, disclosure, modification, or destruction of information or interference DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 296
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
with system operations. This does not include trivial incidents th at occur on a daily basis, such as scans, “pings”, or unsuccessful attempts to penetrate computer networks or servers maintained by Contractor.
E. BREACH DISCOVERY AND NOTIFICATION
1. Following the discovery of a Breach of Unsecured Protected Health Information, Contractor shall notify County of such Breach, however both parties agree to a delay in the notification if so advised by a law enforcement official, pursuant to 45 CFR 164.412.
2. A Breach shall be treated as discovered by Contractor as of the first day o n which the Breach is known to the Contractor, or by exercising reasonable diligence, would have been known to Contractor.
3. Contractor shall be deemed to have knowledge of a Breach if the Breach is known, or by exercising reasonable diligence would have kno wn, to any person who is an employee, officer, or other agent of the Contractor, as determined by federal common law of agency.
4. Contractor shall provide the notification of the Breach without unreasonable delay, and in no case later than five (5) business days after a Breach.
5. Contractor’s notification may be oral, but shall be followed by written notification within 24 hours of the oral notification. Thereafter, Contractor shall provide written notification containing the contents stated below, within five (5) business days. Contractor shall be required to provide any other information relevant to the Breach in writing, as soon as discovered, or as soon as the information is available.
6. Contractor’s notification shall include, to the extent possible:
a) The i dentification of each Individual whose unsecured protected health information has been, or is reasonably believed by Contractor to have been, accessed, acquired, used, or disclosed during the Breach,
b) Any other information that County is required to inclu de in the notification to Individual it must provide pursuant to 45 CFR §164.404 (c), at the time Contractor is required to notify County, or promptly thereafter as this information becomes available, even after the regulatory sixty (60) day period set forth in 45 CFR § 164.410 (b) has elapsed, including:
i. A brief description of what happened, including the date of the Breach and the date of the discovery of the Breach, if known;
ii. A description of the types of Unsecured Protected Health Information that were involved in the Breach (such as whether full name, social security number, date of birth, home address, account number, diagnosis, disability code, or other types of information were involved);
iii. Any steps Individuals should take to protect themselves from p otential harm resulting from the Breach;
iv. A brief description of what Contractor is doing to investigate the Breach, to mitigate harm to Individuals, and to protect against any future Breaches; and DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 297
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
v. Contact procedures for Individuals to ask questions or learn additional information, which shall include a toll-free telephone number, an e-mail address, Web site, or postal address.
7. County may require Contractor to provide notice to the Individual as required in 45 CFR § 164.404 if it is reasonable to do so under the circumstances, at the sole discretion of the County.
8. In the event that Contractor is responsible for, or suffers a Breach of Unsecured Protected Health Information, in violation of the Privacy Rule, Contractor shall have the burden of demonstrating that Contractor made all notifications to County as required by the Breach Notification regulations, or in the alternative, that the use or disclosure did not constitute a Breach as defined in 45 CFR § 164.402.
9. Contractor shall maintain docu mentation of all required notifications required pursuant to this Agreement in the event of an impermissible use or disclosure of Unsecured Protected Health Information, or its risk assessment of the application of an exception to demonstrate that the notification was not required.
10. Contractor shall provide to County all specific and pertinent information about the Breach to permit County to meet its notification obligations under the HITECH Act, as soon as practicable, but in no event later than fifteen (15) calendar days after reporting the initial Breach to the County.
11. Contractor shall continue to provide all additional pertinent information about the Breach to County as it may become available, in reporting increments of fifteen (15) calendar days after the last report to County. Contractor shall also respond in good faith to any reasonable requests for further information, or follow-up information after report to County, when such request is made by County.
12. Contractor shall bear all expense or other costs associated with the Breach, and shall reimburse County for all expenses County incurs in addressing the Breach and consequences thereof, including costs of investigation, notification, remediation, documentation or other costs associated with addressing the Breach.
F. PERMITTED USES AND DISCLOSURES BY CONTRACTOR
1. Except as otherwise limited in this Agreement, Contractor may use or disclose PHI to perform functions, activities, or services for, or on behalf of, County as specified in this Agreement, provided that such use or disclosure would not violate the Privacy Rule if done by County or the minimum necessary policies and procedures of County.
G. OBLIGATIONS OF COUNTY
1. County shall notify Contractor of any limitation(s) in County’s notice of privacy practi ces in accordance with 45 CFR Section 164.520, to the extent that such limitation may affect Contractor’ use or disclosure of PHI.
2. County shall notify Contractor of any changes in, or revocation of, permission by an Individual to use or disclose PHI, to the extent that such changes may affect Contractor’s use or disclosure DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 298
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
of PHI.
3. County shall notify Contractor of any restriction to the use or disclosure of PHI that County has agreed to in accordance with 45 CFR Section 164.522, to the extent that such rest riction may affect Contractor’s use or disclosure of PHI.
4. County shall not request Contractor to use or disclose PHI in any manner that would not be permissible under the Privacy Rule if done by County.
H. BUSINESS ASSOCIATE TERMINATION
1. Notwithstanding the T ermination provisions set forth in this Agreement, the Agreement shall only terminate when all of the PHI provided by County to Contractor, or created or received by Contractor on behalf of County, is destroyed or returned to County, or if infeasible to re turn or destroy PHI, protections are extended to such information, in accordance with the termination provisions of this Section.
2. In addition to the rights and remedies provided in the Termination paragraph of this Agreement, upon County’s knowledge of a m aterial breach by Contractor of the requirements of this Paragraph, County shall either:
a) Provide an opportunity for Contractor to cure the material breach or end the violation and terminate this Agreement if Contractor does not cure the material breach or end the violation within thirty (30) business days; or
b) Immediately terminate this Agreement if Contractor has breached a material term of this Agreement and cure is not possible; or if neither termination nor cure is feasible, County shall report the violation to the Secretary of the Department of Health and Human Services.
3. Upon termination of this Agreement, all PHI provided by County to Contractor, or created or received by Contractor on behalf of County, shall either be destroyed or returned to Coun ty as provided in the Termination paragraph of this Agreement, and in conformity with the Privacy Rule.
a) This provision shall apply to PHI that is in the possession of subcontractors or agents of Contractor.
b) Contractor shall retain no copies of the PHI.
c) In the event that Contractor determines that returning or destroying the PHI is infeasible, Contractor shall provide to County notification of the conditions that make return or destruction infeasible. Upon determination by County that return or destruct ion of PHI is infeasible, Contractor shall extend the protections of this Agreement to such PHI and limit further uses and disclosures of such PHI to those purposes that make the return or destruction infeasible, for so long as Contractor maintains such PHI.
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 299
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
ATTACHMENT F
CERTIFICATION FOR DATA REMOVAL
Contractor certifies that:
1. Contractor has permanently removed all stored data from the hard drives and Cache memory from copier prior to:
a. Transfer or sale of returned Copier from County,
b. Trade-in on replacement equipment,
c. Scrapping,
d. Donation, and/or
e. Destruction
2. The procedures associated with permanently removing all stored data from the hard drives and Cache memory that resides within Copiers is in compliance with NIST Special Publication 800- 88 Revision 1 and Department of Defense (DoD) 5220.22 – Guidelines for Media Sanitization.
Copier Model Number: ___________________________________________________
Copier Serial Number: ____________________________________________________
Name (please print): _____________________________________________________
Signature: _________________________________ Date: _____________________
Department: _______________________________ Phone No: ___________________
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 300
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
ATTACHMENT G
MIGRATION/TRANSITION PLAN
1. Migration/Transition Plan
It is the user department’s responsibility to coordinate and develop a detailed work plan with the existing and new Contractors. The plan will outline activities and technical components of a smooth transition/move with the least amount of equipment down time including but not limited to the following:
1.1. County Responsibilities:
1.1.1. User department shall provide thirty (30) days’ notice to existing Contractor of its intent to terminate existing contract to switch to a new Contractor.
1.1.2. User department shall inform new Contractor of its intent to use their equipment and services.
1.1.3. User department shall coordinate with existing Contractor for hard drive removal (if applicable) or to erase any remaining data saved in the copier to be removed.
1.1.4. User department shall coordinate with new Contractor and develop a schedule for new copier drop off and set up.
1.1.5. User department shall provide any operational considerations, coordinate with new Contractor to define processes needed for the set up and installation of new copiers.
1.1.6. User department shall coordinate network connectivity efforts with County IT staff for the set-up and installation of copiers.
1.1.7. User department shall coordinate with New Contractor on new copier/equipment demo and training.
1.1.8. County shall coordinate and provide any other transition services as necessary.
1.2. Contractor Responsibilities (Existing and/or New Contractor):
1.2.1. Existing Contractor shall work with user department in the removal of existing copiers, copier hard drive (if applicable) and/or erase any existing data inside the copier upon receipt of notice of intent to terminate contract.
1.2.2. New Contractor shall work with appropriate IT, Procurement and/or department personnel to assess user department needs and coordinate a migration/transition schedule (as applicable).
1.2.3. New Contractor shall deliver, install and ensure equipment is according to user department specifications.
1.2.4. New Contractor shall provide equipment training (copier features/functionalities; meter reading, etc.) based on building sites and department requests.
1.2.5. Existing and/or New Contractor shall coordinate and provide any other transition services as necessary.
1.2.6. Contractor shall advise County of any and all specialized installation and environmental County site requirements, prior to order acceptance, delivery and installation of copier equipment as necessary.
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 301
County of Orange
County Procurement Office
RCA-017-23010022
C3 Office Solutions LLC, dba C3 Tech
Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services
File No.: 2337101
ATTACHMENT H
EQUIPMENT LEASE AGREEMENT
DocuSign Envelope ID: EC53D77D-1303-4A34-B334-A62F013058AE 302
Agenda Item
Orange City Council
Item #: 3.11. 1/13/2026 File #: 25-0707
TO: Honorable Mayor and Members of the City Council
THRU: Jared Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
Approval of temporary street closures for approved special events. Resolution No.11654.
2. SUMMARY
The closure of City streets and paid parking lots, and suspension of neighborhood permit parking restrictions needed to support special events, require annual City Council action. A schedule of anticipated events, along with corresponding street and parking impacts, has been developed with input from event organizers, and is being submitted for approval.
3. RECOMMENDED ACTION
1. Adopt Resolution No.11654. A Resolution of the City Council of the City of Orange approving the temporary closure of sections of public streets for approved special events.
2. Approve closure of municipal parking lots and temporary suspension of neighborhood permit parking restrictions for certain events and dates occurring in calendar year 2026.
4. FISCAL IMPACT
None.
5. STRATEGIC PLAN GOALS
Goal 3: Enhance Public Communication Strategy and Quality of Life
6. DISCUSSION AND BACKGROUND
The closure of City streets and parking lots, and suspension of neighborhood permit parking restrictions necessary to support special events require City Council action. Listed below for approval are special events for the upcoming year that require either: Plaza closure, major street closure, parking lot closure, and/or suspension of permit parking.
Related to the above and in August 1997, the City Council adopted a process for approving special events that involve closing the Plaza and adjacent public streets. The City Council-approved criteria allow the Plaza to be closed for special events for up to twenty days per year, with no more than twelve of those being either a Friday, Saturday, or Sunday. This year’s requests include Plaza closures of ten days total, six of which fall on Friday, Saturday, or Sunday.
For non-City events, the event sponsor must also obtain a special event permit from the Community City of Orange Printed on 1/7/2026Page 1 of 5
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Item #: 3.11. 1/13/2026 File #: 25-0707
Development Department.
In accordance with Orange Municipal Code Section 10.40.110, the Public Works Director or designee may temporarily suspend any parking meter operations (paid parking) for public benefit during special events. Staff’sintent is to suspend all paid parking (including on streets and in city lots) for events listed under the “PlazaClosure”section of this report. Paid parking is expected to remain in effect for all other events.
Provided below is the schedule of anticipated special events between January 2026 and December 2026.
Plaza Closure
Closure of the Plaza, including all four spoke streets.
Chapman Avenue to be closed from Lemon Street to Grand
Street; Glassell Street to be closed from Almond Avenue to Maple Avenue; Orange Street from 155 N. Orange Street to 123 S. Orange Street; Olive Street from 114 N. Olive Street to 115. S. Olive Street. Temporary Suspension of Permit Parking Restrictions Chapman University Neighborhood
Permit Parking Area A.
May 2-3, 2026 Celebrate Orange (May Parade, Taste of Orange, and Orange Plaza Car Show - Production Agreement
Pending) Celebrate Orange will be comprised of 3
individual events: May Parade, Taste of Orange, and
Orange Plaza Car Show. The overall event will involve a continuous Plaza Closure and suspension of permit parking from 4 a.m., Saturday May 2, to 11 p.m., Sunday, May 3. In addition, the individual events will involve closures of city streets/lots other than the Plaza, as follows:
May Parade - Chamber of Commerce Foundation
From 4 a.m. to 1 p.m. on Saturday, May 2: Chapman Avenue from Cambridge Street to Cypress Street; Pine, Harwood, and Shaffer Streets from Maple Avenue to Almond Avenue; Cleveland Street from Maple Avenue to Chapman Avenue;
Center Street from Chapman Avenue to Almond Avenue;
Grand Street from Maple Avenue to Chapman Avenue;
Orange Street from Maple Avenue to Almond Avenue;
Glassell Street from Maple Avenue to Washington Avenue; Olive Street from Maple Avenue to Almond Avenue; Lemon
Street from Maple Avenue to Almond Avenue; and Cypress
Street from Maple Avenue to Almond Avenue.
Municipal Parking Lot 12.
Taste of Orange - Assistance League of Orange
Blossoms
From 8 am to 8 pm on Saturday, May 2: closure of Municipal Parking Lot 2, adjacent to 124 S Orange Street.
Authorization to direct attendees to Municipal Parking Lots 1,3,4,5,6,7,8,9,11,12, and 13. Dedicated on-street parking on west side of South Orange Street from (adjacent to Municipal Lot 2 for Taste of Orange roll off dumpster only.)
Orange Plaza Car Show - Rotary Club of Orange Plaza
Plaza closure and suspension of permit parking only.
September 3, 2026 -
September 7, 2026
Orange International Street Fair, Inc.
Plaza closure from 2:00 a.m. Thursday- September 3, 2026 through 7:00 a.m. Monday - September 7, 2026 Closure of Municipal Parking Lots 1 and 2. Temporary Suspension of Permit Parking Restrictions Chapman University
Neighborhood Permit Parking Area A.
October 29-30, 2026 Treats in the Streets Autumn Festival - Community Services
Plaza southeast quadrant closure Thursday, October 29,
2026 5:00 a.m. - 11:30 p.m.; Closure of one row of parking in Municipal Parking Lot 2 behind Assistance League
(thirteen spaces) Thursday, October 29, 2026, 5:00 a.m. - Friday, October 30, 2026 12 p.m.; Temporary suspension of Chapman University Neighborhood Permit Parking Area A,
all day Thursday, October 29, 2026; Full Plaza closure
Thursday, October 29, 2026, 1:00 p.m. - 11:30 p.m.
Chapman Avenue to be closed from Lemon Street easterly
to Grand Street; Glassell Street from Almond Avenue
northerly to Maple Avenue; Temporary suspension of Permit Parking Restrictions, Around the Old Towne area, all day Thursday, October 29, 2026.
December 4-7, 2026 Tree Lighting Ceremony & Candlelight Choir Procession - Community Services
Plaza Closure, Sunday, December 6, 2026, 2:00 a.m.-11:30 p.m. Northeast quadrant of the Plaza will remain closed until 10:00 a.m., Monday, December 7, 2026; Saturday,
December 5, 2026, 5:00 a.m. - Monday, December 7, 2026, 12:00 p.m. closure of one row of parking in Municipal Lot 2 behind Assistance League (thirteen spaces); Closure of
entire south Almond lot from Friday, December 4, 2026
6:00 a.m. - Monday December 7, 2026, 8:00 a.m. Temporary suspension of Permit Parking Restrictions Chapman
University Neighborhood Permit Parking Area A, all day
Sunday, December 6, 2026; Temporary suspension of Permit Parking Restrictions Old Towne area, all day Sunday,
December 6, 2026. Closure of Municipal Parking Lot 1
(Grand Avenue,) all day Sunday December 6, 2026.
Street Closure
June 20, 2026 Annual Old Towne Orange Chili Cook Off - Rotary Club of Orange
Temporary closure of Cypress Street from Chapman Avenue to Maple Avenue on Saturday, June 20, 2026 from 6:00 a.m. to 6:00 p.m.
Suspend Permit Parking
January 21, 2026 OHS/Community Showcase - Orange High School Chapman University Neighborhood Permit Parking Area A
May 22-24, 2026 Baccalaureate & Commencement- Chapman University Chapman University Neighborhood Permit Parking Area A
June 10-11, 2026 Graduation - Orange Unified School District El Modena High School/Fred Kelly Stadium Permit Parking Areas D & G West side of McPherson Road between Spring
Street & Pearl Street. (Adjacent to Grijalva Park at Santiago Creek)
June 12, 2026 Diploma Distribution - Orange High School Chapman University Neighborhood Permit Parking Area A
August 18-19, 2026 Student Move-In Day - Chapman University Freshman Class Student Move-In Day Chapman University
Neighborhood Permit Parking A
Dedicated On-Street Parking
October 4-10, 2026 Boutique Noel - Assistance League of Orange West side of South Orange Street adjacent to Municipal
Parking Lot 2 (for Boutique Noel vendors only). Reserve four parking stalls in the northeast corner of Parking Lot 2.
City of Orange Printed on 1/7/2026Page 2 of 5
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Item #: 3.11. 1/13/2026 File #: 25-0707
Plaza Closure
Closure of the Plaza, including all four spoke streets.
Chapman Avenue to be closed from Lemon Street to Grand
Street; Glassell Street to be closed from Almond Avenue to Maple Avenue; Orange Street from 155 N. Orange Street to 123 S. Orange Street; Olive Street from 114 N. Olive Street to 115. S. Olive Street. Temporary Suspension of Permit Parking Restrictions Chapman University Neighborhood
Permit Parking Area A.
May 2-3, 2026 Celebrate Orange (May Parade, Taste of Orange, and Orange Plaza Car Show - Production Agreement
Pending) Celebrate Orange will be comprised of 3
individual events: May Parade, Taste of Orange, and
Orange Plaza Car Show. The overall event will involve a continuous Plaza Closure and suspension of permit parking from 4 a.m., Saturday May 2, to 11 p.m., Sunday, May 3. In addition, the individual events will involve closures of city streets/lots other than the Plaza, as follows:
May Parade - Chamber of Commerce Foundation
From 4 a.m. to 1 p.m. on Saturday, May 2: Chapman Avenue from Cambridge Street to Cypress Street; Pine, Harwood, and Shaffer Streets from Maple Avenue to Almond Avenue; Cleveland Street from Maple Avenue to Chapman Avenue;
Center Street from Chapman Avenue to Almond Avenue;
Grand Street from Maple Avenue to Chapman Avenue;
Orange Street from Maple Avenue to Almond Avenue;
Glassell Street from Maple Avenue to Washington Avenue; Olive Street from Maple Avenue to Almond Avenue; Lemon
Street from Maple Avenue to Almond Avenue; and Cypress
Street from Maple Avenue to Almond Avenue.
Municipal Parking Lot 12.
Taste of Orange - Assistance League of Orange
Blossoms
From 8 am to 8 pm on Saturday, May 2: closure of Municipal Parking Lot 2, adjacent to 124 S Orange Street.
Authorization to direct attendees to Municipal Parking Lots 1,3,4,5,6,7,8,9,11,12, and 13. Dedicated on-street parking on west side of South Orange Street from (adjacent to Municipal Lot 2 for Taste of Orange roll off dumpster only.)
Orange Plaza Car Show - Rotary Club of Orange Plaza
Plaza closure and suspension of permit parking only.
September 3, 2026 -
September 7, 2026
Orange International Street Fair, Inc.
Plaza closure from 2:00 a.m. Thursday- September 3, 2026 through 7:00 a.m. Monday - September 7, 2026 Closure of Municipal Parking Lots 1 and 2. Temporary Suspension of Permit Parking Restrictions Chapman University
Neighborhood Permit Parking Area A.
October 29-30, 2026 Treats in the Streets Autumn Festival - Community Services
Plaza southeast quadrant closure Thursday, October 29,
2026 5:00 a.m. - 11:30 p.m.; Closure of one row of parking in Municipal Parking Lot 2 behind Assistance League
(thirteen spaces) Thursday, October 29, 2026, 5:00 a.m. - Friday, October 30, 2026 12 p.m.; Temporary suspension of Chapman University Neighborhood Permit Parking Area A,
all day Thursday, October 29, 2026; Full Plaza closure
Thursday, October 29, 2026, 1:00 p.m. - 11:30 p.m.
Chapman Avenue to be closed from Lemon Street easterly
to Grand Street; Glassell Street from Almond Avenue
northerly to Maple Avenue; Temporary suspension of Permit Parking Restrictions, Around the Old Towne area, all day Thursday, October 29, 2026.
December 4-7, 2026 Tree Lighting Ceremony & Candlelight Choir Procession - Community Services
Plaza Closure, Sunday, December 6, 2026, 2:00 a.m.-11:30 p.m. Northeast quadrant of the Plaza will remain closed until 10:00 a.m., Monday, December 7, 2026; Saturday,
December 5, 2026, 5:00 a.m. - Monday, December 7, 2026, 12:00 p.m. closure of one row of parking in Municipal Lot 2 behind Assistance League (thirteen spaces); Closure of
entire south Almond lot from Friday, December 4, 2026
6:00 a.m. - Monday December 7, 2026, 8:00 a.m. Temporary suspension of Permit Parking Restrictions Chapman
University Neighborhood Permit Parking Area A, all day
Sunday, December 6, 2026; Temporary suspension of Permit Parking Restrictions Old Towne area, all day Sunday,
December 6, 2026. Closure of Municipal Parking Lot 1
(Grand Avenue,) all day Sunday December 6, 2026.
Street Closure
June 20, 2026 Annual Old Towne Orange Chili Cook Off - Rotary Club of Orange
Temporary closure of Cypress Street from Chapman Avenue to Maple Avenue on Saturday, June 20, 2026 from 6:00 a.m. to 6:00 p.m.
Suspend Permit Parking
January 21, 2026 OHS/Community Showcase - Orange High School Chapman University Neighborhood Permit Parking Area A
May 22-24, 2026 Baccalaureate & Commencement- Chapman University Chapman University Neighborhood Permit Parking Area A
June 10-11, 2026 Graduation - Orange Unified School District El Modena High School/Fred Kelly Stadium Permit Parking Areas D & G West side of McPherson Road between Spring
Street & Pearl Street. (Adjacent to Grijalva Park at Santiago Creek)
June 12, 2026 Diploma Distribution - Orange High School Chapman University Neighborhood Permit Parking Area A
August 18-19, 2026 Student Move-In Day - Chapman University Freshman Class Student Move-In Day Chapman University
Neighborhood Permit Parking A
Dedicated On-Street Parking
October 4-10, 2026 Boutique Noel - Assistance League of Orange West side of South Orange Street adjacent to Municipal
Parking Lot 2 (for Boutique Noel vendors only). Reserve four parking stalls in the northeast corner of Parking Lot 2.
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Plaza Closure
Closure of the Plaza, including all four spoke streets.
Chapman Avenue to be closed from Lemon Street to Grand
Street; Glassell Street to be closed from Almond Avenue to Maple Avenue; Orange Street from 155 N. Orange Street to 123 S. Orange Street; Olive Street from 114 N. Olive Street to 115. S. Olive Street. Temporary Suspension of Permit Parking Restrictions Chapman University Neighborhood
Permit Parking Area A.
May 2-3, 2026 Celebrate Orange (May Parade, Taste of Orange, and Orange Plaza Car Show - Production Agreement
Pending) Celebrate Orange will be comprised of 3
individual events: May Parade, Taste of Orange, and
Orange Plaza Car Show. The overall event will involve a continuous Plaza Closure and suspension of permit parking from 4 a.m., Saturday May 2, to 11 p.m., Sunday, May 3. In addition, the individual events will involve closures of city streets/lots other than the Plaza, as follows:
May Parade - Chamber of Commerce Foundation
From 4 a.m. to 1 p.m. on Saturday, May 2: Chapman Avenue from Cambridge Street to Cypress Street; Pine, Harwood, and Shaffer Streets from Maple Avenue to Almond Avenue; Cleveland Street from Maple Avenue to Chapman Avenue;
Center Street from Chapman Avenue to Almond Avenue;
Grand Street from Maple Avenue to Chapman Avenue;
Orange Street from Maple Avenue to Almond Avenue;
Glassell Street from Maple Avenue to Washington Avenue; Olive Street from Maple Avenue to Almond Avenue; Lemon
Street from Maple Avenue to Almond Avenue; and Cypress
Street from Maple Avenue to Almond Avenue.
Municipal Parking Lot 12.
Taste of Orange - Assistance League of Orange
Blossoms
From 8 am to 8 pm on Saturday, May 2: closure of Municipal Parking Lot 2, adjacent to 124 S Orange Street.
Authorization to direct attendees to Municipal Parking Lots 1,3,4,5,6,7,8,9,11,12, and 13. Dedicated on-street parking on west side of South Orange Street from (adjacent to Municipal Lot 2 for Taste of Orange roll off dumpster only.)
Orange Plaza Car Show - Rotary Club of Orange Plaza
Plaza closure and suspension of permit parking only.
September 3, 2026 -
September 7, 2026
Orange International Street Fair, Inc.
Plaza closure from 2:00 a.m. Thursday- September 3, 2026 through 7:00 a.m. Monday - September 7, 2026 Closure of Municipal Parking Lots 1 and 2. Temporary Suspension of Permit Parking Restrictions Chapman University
Neighborhood Permit Parking Area A.
October 29-30, 2026 Treats in the Streets Autumn Festival - Community Services
Plaza southeast quadrant closure Thursday, October 29,
2026 5:00 a.m. - 11:30 p.m.; Closure of one row of parking in Municipal Parking Lot 2 behind Assistance League
(thirteen spaces) Thursday, October 29, 2026, 5:00 a.m. - Friday, October 30, 2026 12 p.m.; Temporary suspension of Chapman University Neighborhood Permit Parking Area A,
all day Thursday, October 29, 2026; Full Plaza closure
Thursday, October 29, 2026, 1:00 p.m. - 11:30 p.m.
Chapman Avenue to be closed from Lemon Street easterly
to Grand Street; Glassell Street from Almond Avenue
northerly to Maple Avenue; Temporary suspension of Permit Parking Restrictions, Around the Old Towne area, all day Thursday, October 29, 2026.
December 4-7, 2026 Tree Lighting Ceremony & Candlelight Choir Procession - Community Services
Plaza Closure, Sunday, December 6, 2026, 2:00 a.m.-11:30 p.m. Northeast quadrant of the Plaza will remain closed until 10:00 a.m., Monday, December 7, 2026; Saturday,
December 5, 2026, 5:00 a.m. - Monday, December 7, 2026, 12:00 p.m. closure of one row of parking in Municipal Lot 2 behind Assistance League (thirteen spaces); Closure of
entire south Almond lot from Friday, December 4, 2026
6:00 a.m. - Monday December 7, 2026, 8:00 a.m. Temporary suspension of Permit Parking Restrictions Chapman
University Neighborhood Permit Parking Area A, all day
Sunday, December 6, 2026; Temporary suspension of Permit Parking Restrictions Old Towne area, all day Sunday,
December 6, 2026. Closure of Municipal Parking Lot 1
(Grand Avenue,) all day Sunday December 6, 2026.
Street Closure
June 20, 2026 Annual Old Towne Orange Chili Cook Off - Rotary Club of Orange
Temporary closure of Cypress Street from Chapman Avenue to Maple Avenue on Saturday, June 20, 2026 from 6:00 a.m. to 6:00 p.m.
Suspend Permit Parking
January 21, 2026 OHS/Community Showcase - Orange High School Chapman University Neighborhood Permit Parking Area A
May 22-24, 2026 Baccalaureate & Commencement- Chapman University Chapman University Neighborhood Permit Parking Area A
June 10-11, 2026 Graduation - Orange Unified School District El Modena High School/Fred Kelly Stadium Permit Parking Areas D & G West side of McPherson Road between Spring
Street & Pearl Street. (Adjacent to Grijalva Park at Santiago Creek)
June 12, 2026 Diploma Distribution - Orange High School Chapman University Neighborhood Permit Parking Area A
August 18-19, 2026 Student Move-In Day - Chapman University Freshman Class Student Move-In Day Chapman University
Neighborhood Permit Parking A
Dedicated On-Street Parking
October 4-10, 2026 Boutique Noel - Assistance League of Orange West side of South Orange Street adjacent to Municipal
Parking Lot 2 (for Boutique Noel vendors only). Reserve four parking stalls in the northeast corner of Parking Lot 2.
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Plaza Closure
Closure of the Plaza, including all four spoke streets.
Chapman Avenue to be closed from Lemon Street to Grand
Street; Glassell Street to be closed from Almond Avenue to Maple Avenue; Orange Street from 155 N. Orange Street to 123 S. Orange Street; Olive Street from 114 N. Olive Street to 115. S. Olive Street. Temporary Suspension of Permit Parking Restrictions Chapman University Neighborhood
Permit Parking Area A.
May 2-3, 2026 Celebrate Orange (May Parade, Taste of Orange, and Orange Plaza Car Show - Production Agreement
Pending) Celebrate Orange will be comprised of 3
individual events: May Parade, Taste of Orange, and
Orange Plaza Car Show. The overall event will involve a continuous Plaza Closure and suspension of permit parking from 4 a.m., Saturday May 2, to 11 p.m., Sunday, May 3. In addition, the individual events will involve closures of city streets/lots other than the Plaza, as follows:
May Parade - Chamber of Commerce Foundation
From 4 a.m. to 1 p.m. on Saturday, May 2: Chapman Avenue from Cambridge Street to Cypress Street; Pine, Harwood, and Shaffer Streets from Maple Avenue to Almond Avenue; Cleveland Street from Maple Avenue to Chapman Avenue;
Center Street from Chapman Avenue to Almond Avenue;
Grand Street from Maple Avenue to Chapman Avenue;
Orange Street from Maple Avenue to Almond Avenue;
Glassell Street from Maple Avenue to Washington Avenue; Olive Street from Maple Avenue to Almond Avenue; Lemon
Street from Maple Avenue to Almond Avenue; and Cypress
Street from Maple Avenue to Almond Avenue.
Municipal Parking Lot 12.
Taste of Orange - Assistance League of Orange
Blossoms
From 8 am to 8 pm on Saturday, May 2: closure of Municipal Parking Lot 2, adjacent to 124 S Orange Street.
Authorization to direct attendees to Municipal Parking Lots 1,3,4,5,6,7,8,9,11,12, and 13. Dedicated on-street parking on west side of South Orange Street from (adjacent to Municipal Lot 2 for Taste of Orange roll off dumpster only.)
Orange Plaza Car Show - Rotary Club of Orange Plaza
Plaza closure and suspension of permit parking only.
September 3, 2026 -
September 7, 2026
Orange International Street Fair, Inc.
Plaza closure from 2:00 a.m. Thursday- September 3, 2026 through 7:00 a.m. Monday - September 7, 2026 Closure of Municipal Parking Lots 1 and 2. Temporary Suspension of Permit Parking Restrictions Chapman University
Neighborhood Permit Parking Area A.
October 29-30, 2026 Treats in the Streets Autumn Festival - Community Services
Plaza southeast quadrant closure Thursday, October 29,
2026 5:00 a.m. - 11:30 p.m.; Closure of one row of parking in Municipal Parking Lot 2 behind Assistance League
(thirteen spaces) Thursday, October 29, 2026, 5:00 a.m. - Friday, October 30, 2026 12 p.m.; Temporary suspension of Chapman University Neighborhood Permit Parking Area A,
all day Thursday, October 29, 2026; Full Plaza closure
Thursday, October 29, 2026, 1:00 p.m. - 11:30 p.m.
Chapman Avenue to be closed from Lemon Street easterly
to Grand Street; Glassell Street from Almond Avenue
northerly to Maple Avenue; Temporary suspension of Permit Parking Restrictions, Around the Old Towne area, all day Thursday, October 29, 2026.
December 4-7, 2026 Tree Lighting Ceremony & Candlelight Choir Procession - Community Services
Plaza Closure, Sunday, December 6, 2026, 2:00 a.m.-11:30 p.m. Northeast quadrant of the Plaza will remain closed until 10:00 a.m., Monday, December 7, 2026; Saturday,
December 5, 2026, 5:00 a.m. - Monday, December 7, 2026, 12:00 p.m. closure of one row of parking in Municipal Lot 2 behind Assistance League (thirteen spaces); Closure of
entire south Almond lot from Friday, December 4, 2026
6:00 a.m. - Monday December 7, 2026, 8:00 a.m. Temporary suspension of Permit Parking Restrictions Chapman
University Neighborhood Permit Parking Area A, all day
Sunday, December 6, 2026; Temporary suspension of Permit Parking Restrictions Old Towne area, all day Sunday,
December 6, 2026. Closure of Municipal Parking Lot 1
(Grand Avenue,) all day Sunday December 6, 2026.
Street Closure
June 20, 2026 Annual Old Towne Orange Chili Cook Off - Rotary Club of Orange
Temporary closure of Cypress Street from Chapman Avenue to Maple Avenue on Saturday, June 20, 2026 from 6:00 a.m. to 6:00 p.m.
Suspend Permit Parking
January 21, 2026 OHS/Community Showcase - Orange High School Chapman University Neighborhood Permit Parking Area A
May 22-24, 2026 Baccalaureate & Commencement- Chapman University Chapman University Neighborhood Permit Parking Area A
June 10-11, 2026 Graduation - Orange Unified School District El Modena High School/Fred Kelly Stadium Permit Parking Areas D & G West side of McPherson Road between Spring
Street & Pearl Street. (Adjacent to Grijalva Park at Santiago Creek)
June 12, 2026 Diploma Distribution - Orange High School Chapman University Neighborhood Permit Parking Area A
August 18-19, 2026 Student Move-In Day - Chapman University Freshman Class Student Move-In Day Chapman University
Neighborhood Permit Parking A
Dedicated On-Street Parking
October 4-10, 2026 Boutique Noel - Assistance League of Orange West side of South Orange Street adjacent to Municipal
Parking Lot 2 (for Boutique Noel vendors only). Reserve four parking stalls in the northeast corner of Parking Lot 2.
7. ATTACHMENTS
· Attachment 1 - Resolution No. 11654
· Attachment 2 - Map of Municipal Parking Lots
· Attachment 3 - Map of Permit Parking Area A
· Attachment 4 - Site Sketch of South Orange Street at Assistance League Building · Attachment 5 - 2026 Agreement Exhibit B Car Show Area Map · Attachment 6 - Letters of Request
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Agenda Item
Orange City Council
Item #: 3.11. 1/13/2026 File #: 25-0707
TO: Honorable Mayor and Members of the City Council
THRU: Jared Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
Approval of temporary street closures for approved special events. Resolution No.11654.
2. SUMMARY
The closure of City streets and paid parking lots, and suspension of neighborhood permit parking restrictions needed to support special events, require annual City Council action. A schedule of anticipated events, along with corresponding street and parking impacts, has been developed with input from event organizers, and is being submitted for approval.
3. RECOMMENDED ACTION
1. Adopt Resolution No.11654. A Resolution of the City Council of the City of Orange approving the temporary closure of sections of public streets for approved special events.
2. Approve closure of municipal parking lots and temporary suspension of neighborhood permit parking restrictions for certain events and dates occurring in calendar year 2026.
4. FISCAL IMPACT
None.
5. STRATEGIC PLAN GOALS
Goal 3: Enhance Public Communication Strategy and Quality of Life
6. DISCUSSION AND BACKGROUND
The closure of City streets and parking lots, and suspension of neighborhood permit parking restrictions necessary to support special events require City Council action. Listed below for approval are special events for the upcoming year that require either: Plaza closure, major street closure, parking lot closure, and/or suspension of permit parking.
Related to the above and in August 1997, the City Council adopted a process for approving special events that involve closing the Plaza and adjacent public streets. The City Council-approved criteria allow the Plaza to be closed for special events for up to twenty days per year, with no more than twelve of those being either a Friday, Saturday, or Sunday. This year’s requests include Plaza closures of ten days total, six of which fall on Friday, Saturday, or Sunday.
For non-City events, the event sponsor must also obtain a special event permit from the Community City of Orange Printed on 1/7/2026Page 1 of 5
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Item #: 3.11. 1/13/2026 File #: 25-0707
Development Department.
In accordance with Orange Municipal Code Section 10.40.110, the Public Works Director or designee may temporarily suspend any parking meter operations (paid parking) for public benefit during special events. Staff’sintent is to suspend all paid parking (including on streets and in city lots) for events listed under the “PlazaClosure”section of this report. Paid parking is expected to remain in effect for all other events.
Provided below is the schedule of anticipated special events between January 2026 and December 2026.
Plaza Closure
Closure of the Plaza, including all four spoke streets.
Chapman Avenue to be closed from Lemon Street to Grand
Street; Glassell Street to be closed from Almond Avenue to Maple Avenue; Orange Street from 155 N. Orange Street to 123 S. Orange Street; Olive Street from 114 N. Olive Street to 115. S. Olive Street. Temporary Suspension of Permit Parking Restrictions Chapman University Neighborhood
Permit Parking Area A.
May 2-3, 2026 Celebrate Orange (May Parade, Taste of Orange, and Orange Plaza Car Show - Production Agreement
Pending) Celebrate Orange will be comprised of 3
individual events: May Parade, Taste of Orange, and
Orange Plaza Car Show. The overall event will involve a continuous Plaza Closure and suspension of permit parking from 4 a.m., Saturday May 2, to 11 p.m., Sunday, May 3. In addition, the individual events will involve closures of city streets/lots other than the Plaza, as follows:
May Parade - Chamber of Commerce Foundation
From 4 a.m. to 1 p.m. on Saturday, May 2: Chapman Avenue from Cambridge Street to Cypress Street; Pine, Harwood, and Shaffer Streets from Maple Avenue to Almond Avenue; Cleveland Street from Maple Avenue to Chapman Avenue;
Center Street from Chapman Avenue to Almond Avenue;
Grand Street from Maple Avenue to Chapman Avenue;
Orange Street from Maple Avenue to Almond Avenue;
Glassell Street from Maple Avenue to Washington Avenue; Olive Street from Maple Avenue to Almond Avenue; Lemon
Street from Maple Avenue to Almond Avenue; and Cypress
Street from Maple Avenue to Almond Avenue.
Municipal Parking Lot 12.
Taste of Orange - Assistance League of Orange
Blossoms
From 8 am to 8 pm on Saturday, May 2: closure of Municipal Parking Lot 2, adjacent to 124 S Orange Street.
Authorization to direct attendees to Municipal Parking Lots 1,3,4,5,6,7,8,9,11,12, and 13. Dedicated on-street parking on west side of South Orange Street from (adjacent to Municipal Lot 2 for Taste of Orange roll off dumpster only.)
Orange Plaza Car Show - Rotary Club of Orange Plaza
Plaza closure and suspension of permit parking only.
September 3, 2026 -
September 7, 2026
Orange International Street Fair, Inc.
Plaza closure from 2:00 a.m. Thursday- September 3, 2026 through 7:00 a.m. Monday - September 7, 2026 Closure of Municipal Parking Lots 1 and 2. Temporary Suspension of Permit Parking Restrictions Chapman University
Neighborhood Permit Parking Area A.
October 29-30, 2026 Treats in the Streets Autumn Festival - Community Services
Plaza southeast quadrant closure Thursday, October 29,
2026 5:00 a.m. - 11:30 p.m.; Closure of one row of parking in Municipal Parking Lot 2 behind Assistance League
(thirteen spaces) Thursday, October 29, 2026, 5:00 a.m. - Friday, October 30, 2026 12 p.m.; Temporary suspension of Chapman University Neighborhood Permit Parking Area A,
all day Thursday, October 29, 2026; Full Plaza closure
Thursday, October 29, 2026, 1:00 p.m. - 11:30 p.m.
Chapman Avenue to be closed from Lemon Street easterly
to Grand Street; Glassell Street from Almond Avenue
northerly to Maple Avenue; Temporary suspension of Permit Parking Restrictions, Around the Old Towne area, all day Thursday, October 29, 2026.
December 4-7, 2026 Tree Lighting Ceremony & Candlelight Choir Procession - Community Services
Plaza Closure, Sunday, December 6, 2026, 2:00 a.m.-11:30 p.m. Northeast quadrant of the Plaza will remain closed until 10:00 a.m., Monday, December 7, 2026; Saturday,
December 5, 2026, 5:00 a.m. - Monday, December 7, 2026, 12:00 p.m. closure of one row of parking in Municipal Lot 2 behind Assistance League (thirteen spaces); Closure of
entire south Almond lot from Friday, December 4, 2026
6:00 a.m. - Monday December 7, 2026, 8:00 a.m. Temporary suspension of Permit Parking Restrictions Chapman
University Neighborhood Permit Parking Area A, all day
Sunday, December 6, 2026; Temporary suspension of Permit Parking Restrictions Old Towne area, all day Sunday,
December 6, 2026. Closure of Municipal Parking Lot 1
(Grand Avenue,) all day Sunday December 6, 2026.
Street Closure
June 20, 2026 Annual Old Towne Orange Chili Cook Off - Rotary Club of Orange
Temporary closure of Cypress Street from Chapman Avenue to Maple Avenue on Saturday, June 20, 2026 from 6:00 a.m. to 6:00 p.m.
Suspend Permit Parking
January 21, 2026 OHS/Community Showcase - Orange High School Chapman University Neighborhood Permit Parking Area A
May 22-24, 2026 Baccalaureate & Commencement- Chapman University Chapman University Neighborhood Permit Parking Area A
June 10-11, 2026 Graduation - Orange Unified School District El Modena High School/Fred Kelly Stadium Permit Parking Areas D & G West side of McPherson Road between Spring
Street & Pearl Street. (Adjacent to Grijalva Park at Santiago Creek)
June 12, 2026 Diploma Distribution - Orange High School Chapman University Neighborhood Permit Parking Area A
August 18-19, 2026 Student Move-In Day - Chapman University Freshman Class Student Move-In Day Chapman University
Neighborhood Permit Parking A
Dedicated On-Street Parking
October 4-10, 2026 Boutique Noel - Assistance League of Orange West side of South Orange Street adjacent to Municipal
Parking Lot 2 (for Boutique Noel vendors only). Reserve four parking stalls in the northeast corner of Parking Lot 2.
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Plaza Closure
Closure of the Plaza, including all four spoke streets.
Chapman Avenue to be closed from Lemon Street to Grand
Street; Glassell Street to be closed from Almond Avenue to Maple Avenue; Orange Street from 155 N. Orange Street to 123 S. Orange Street; Olive Street from 114 N. Olive Street to 115. S. Olive Street. Temporary Suspension of Permit Parking Restrictions Chapman University Neighborhood
Permit Parking Area A.
May 2-3, 2026 Celebrate Orange (May Parade, Taste of Orange, and Orange Plaza Car Show - Production Agreement
Pending) Celebrate Orange will be comprised of 3
individual events: May Parade, Taste of Orange, and
Orange Plaza Car Show. The overall event will involve a continuous Plaza Closure and suspension of permit parking from 4 a.m., Saturday May 2, to 11 p.m., Sunday, May 3. In addition, the individual events will involve closures of city streets/lots other than the Plaza, as follows:
May Parade - Chamber of Commerce Foundation
From 4 a.m. to 1 p.m. on Saturday, May 2: Chapman Avenue from Cambridge Street to Cypress Street; Pine, Harwood, and Shaffer Streets from Maple Avenue to Almond Avenue; Cleveland Street from Maple Avenue to Chapman Avenue;
Center Street from Chapman Avenue to Almond Avenue;
Grand Street from Maple Avenue to Chapman Avenue;
Orange Street from Maple Avenue to Almond Avenue;
Glassell Street from Maple Avenue to Washington Avenue; Olive Street from Maple Avenue to Almond Avenue; Lemon
Street from Maple Avenue to Almond Avenue; and Cypress
Street from Maple Avenue to Almond Avenue.
Municipal Parking Lot 12.
Taste of Orange - Assistance League of Orange
Blossoms
From 8 am to 8 pm on Saturday, May 2: closure of Municipal Parking Lot 2, adjacent to 124 S Orange Street.
Authorization to direct attendees to Municipal Parking Lots 1,3,4,5,6,7,8,9,11,12, and 13. Dedicated on-street parking on west side of South Orange Street from (adjacent to Municipal Lot 2 for Taste of Orange roll off dumpster only.)
Orange Plaza Car Show - Rotary Club of Orange Plaza
Plaza closure and suspension of permit parking only.
September 3, 2026 -
September 7, 2026
Orange International Street Fair, Inc.
Plaza closure from 2:00 a.m. Thursday- September 3, 2026 through 7:00 a.m. Monday - September 7, 2026 Closure of Municipal Parking Lots 1 and 2. Temporary Suspension of Permit Parking Restrictions Chapman University
Neighborhood Permit Parking Area A.
October 29-30, 2026 Treats in the Streets Autumn Festival - Community Services
Plaza southeast quadrant closure Thursday, October 29,
2026 5:00 a.m. - 11:30 p.m.; Closure of one row of parking in Municipal Parking Lot 2 behind Assistance League
(thirteen spaces) Thursday, October 29, 2026, 5:00 a.m. - Friday, October 30, 2026 12 p.m.; Temporary suspension of Chapman University Neighborhood Permit Parking Area A,
all day Thursday, October 29, 2026; Full Plaza closure
Thursday, October 29, 2026, 1:00 p.m. - 11:30 p.m.
Chapman Avenue to be closed from Lemon Street easterly
to Grand Street; Glassell Street from Almond Avenue
northerly to Maple Avenue; Temporary suspension of Permit Parking Restrictions, Around the Old Towne area, all day Thursday, October 29, 2026.
December 4-7, 2026 Tree Lighting Ceremony & Candlelight Choir Procession - Community Services
Plaza Closure, Sunday, December 6, 2026, 2:00 a.m.-11:30 p.m. Northeast quadrant of the Plaza will remain closed until 10:00 a.m., Monday, December 7, 2026; Saturday,
December 5, 2026, 5:00 a.m. - Monday, December 7, 2026, 12:00 p.m. closure of one row of parking in Municipal Lot 2 behind Assistance League (thirteen spaces); Closure of
entire south Almond lot from Friday, December 4, 2026
6:00 a.m. - Monday December 7, 2026, 8:00 a.m. Temporary suspension of Permit Parking Restrictions Chapman
University Neighborhood Permit Parking Area A, all day
Sunday, December 6, 2026; Temporary suspension of Permit Parking Restrictions Old Towne area, all day Sunday,
December 6, 2026. Closure of Municipal Parking Lot 1
(Grand Avenue,) all day Sunday December 6, 2026.
Street Closure
June 20, 2026 Annual Old Towne Orange Chili Cook Off - Rotary Club of Orange
Temporary closure of Cypress Street from Chapman Avenue to Maple Avenue on Saturday, June 20, 2026 from 6:00 a.m. to 6:00 p.m.
Suspend Permit Parking
January 21, 2026 OHS/Community Showcase - Orange High School Chapman University Neighborhood Permit Parking Area A
May 22-24, 2026 Baccalaureate & Commencement- Chapman University Chapman University Neighborhood Permit Parking Area A
June 10-11, 2026 Graduation - Orange Unified School District El Modena High School/Fred Kelly Stadium Permit Parking Areas D & G West side of McPherson Road between Spring
Street & Pearl Street. (Adjacent to Grijalva Park at Santiago Creek)
June 12, 2026 Diploma Distribution - Orange High School Chapman University Neighborhood Permit Parking Area A
August 18-19, 2026 Student Move-In Day - Chapman University Freshman Class Student Move-In Day Chapman University
Neighborhood Permit Parking A
Dedicated On-Street Parking
October 4-10, 2026 Boutique Noel - Assistance League of Orange West side of South Orange Street adjacent to Municipal
Parking Lot 2 (for Boutique Noel vendors only). Reserve four parking stalls in the northeast corner of Parking Lot 2.
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Plaza Closure
Closure of the Plaza, including all four spoke streets.
Chapman Avenue to be closed from Lemon Street to Grand
Street; Glassell Street to be closed from Almond Avenue to Maple Avenue; Orange Street from 155 N. Orange Street to 123 S. Orange Street; Olive Street from 114 N. Olive Street to 115. S. Olive Street. Temporary Suspension of Permit Parking Restrictions Chapman University Neighborhood
Permit Parking Area A.
May 2-3, 2026 Celebrate Orange (May Parade, Taste of Orange, and Orange Plaza Car Show - Production Agreement
Pending) Celebrate Orange will be comprised of 3
individual events: May Parade, Taste of Orange, and
Orange Plaza Car Show. The overall event will involve a continuous Plaza Closure and suspension of permit parking from 4 a.m., Saturday May 2, to 11 p.m., Sunday, May 3. In addition, the individual events will involve closures of city streets/lots other than the Plaza, as follows:
May Parade - Chamber of Commerce Foundation
From 4 a.m. to 1 p.m. on Saturday, May 2: Chapman Avenue from Cambridge Street to Cypress Street; Pine, Harwood, and Shaffer Streets from Maple Avenue to Almond Avenue; Cleveland Street from Maple Avenue to Chapman Avenue;
Center Street from Chapman Avenue to Almond Avenue;
Grand Street from Maple Avenue to Chapman Avenue;
Orange Street from Maple Avenue to Almond Avenue;
Glassell Street from Maple Avenue to Washington Avenue; Olive Street from Maple Avenue to Almond Avenue; Lemon
Street from Maple Avenue to Almond Avenue; and Cypress
Street from Maple Avenue to Almond Avenue.
Municipal Parking Lot 12.
Taste of Orange - Assistance League of Orange
Blossoms
From 8 am to 8 pm on Saturday, May 2: closure of Municipal Parking Lot 2, adjacent to 124 S Orange Street.
Authorization to direct attendees to Municipal Parking Lots 1,3,4,5,6,7,8,9,11,12, and 13. Dedicated on-street parking on west side of South Orange Street from (adjacent to Municipal Lot 2 for Taste of Orange roll off dumpster only.)
Orange Plaza Car Show - Rotary Club of Orange Plaza
Plaza closure and suspension of permit parking only.
September 3, 2026 -
September 7, 2026
Orange International Street Fair, Inc.
Plaza closure from 2:00 a.m. Thursday- September 3, 2026 through 7:00 a.m. Monday - September 7, 2026 Closure of Municipal Parking Lots 1 and 2. Temporary Suspension of Permit Parking Restrictions Chapman University
Neighborhood Permit Parking Area A.
October 29-30, 2026 Treats in the Streets Autumn Festival - Community Services
Plaza southeast quadrant closure Thursday, October 29,
2026 5:00 a.m. - 11:30 p.m.; Closure of one row of parking in Municipal Parking Lot 2 behind Assistance League
(thirteen spaces) Thursday, October 29, 2026, 5:00 a.m. - Friday, October 30, 2026 12 p.m.; Temporary suspension of Chapman University Neighborhood Permit Parking Area A,
all day Thursday, October 29, 2026; Full Plaza closure
Thursday, October 29, 2026, 1:00 p.m. - 11:30 p.m.
Chapman Avenue to be closed from Lemon Street easterly
to Grand Street; Glassell Street from Almond Avenue
northerly to Maple Avenue; Temporary suspension of Permit Parking Restrictions, Around the Old Towne area, all day Thursday, October 29, 2026.
December 4-7, 2026 Tree Lighting Ceremony & Candlelight Choir Procession - Community Services
Plaza Closure, Sunday, December 6, 2026, 2:00 a.m.-11:30 p.m. Northeast quadrant of the Plaza will remain closed until 10:00 a.m., Monday, December 7, 2026; Saturday,
December 5, 2026, 5:00 a.m. - Monday, December 7, 2026, 12:00 p.m. closure of one row of parking in Municipal Lot 2 behind Assistance League (thirteen spaces); Closure of
entire south Almond lot from Friday, December 4, 2026
6:00 a.m. - Monday December 7, 2026, 8:00 a.m. Temporary suspension of Permit Parking Restrictions Chapman
University Neighborhood Permit Parking Area A, all day
Sunday, December 6, 2026; Temporary suspension of Permit Parking Restrictions Old Towne area, all day Sunday,
December 6, 2026. Closure of Municipal Parking Lot 1
(Grand Avenue,) all day Sunday December 6, 2026.
Street Closure
June 20, 2026 Annual Old Towne Orange Chili Cook Off - Rotary Club of Orange
Temporary closure of Cypress Street from Chapman Avenue to Maple Avenue on Saturday, June 20, 2026 from 6:00 a.m. to 6:00 p.m.
Suspend Permit Parking
January 21, 2026 OHS/Community Showcase - Orange High School Chapman University Neighborhood Permit Parking Area A
May 22-24, 2026 Baccalaureate & Commencement- Chapman University Chapman University Neighborhood Permit Parking Area A
June 10-11, 2026 Graduation - Orange Unified School District El Modena High School/Fred Kelly Stadium Permit Parking Areas D & G West side of McPherson Road between Spring
Street & Pearl Street. (Adjacent to Grijalva Park at Santiago Creek)
June 12, 2026 Diploma Distribution - Orange High School Chapman University Neighborhood Permit Parking Area A
August 18-19, 2026 Student Move-In Day - Chapman University Freshman Class Student Move-In Day Chapman University
Neighborhood Permit Parking A
Dedicated On-Street Parking
October 4-10, 2026 Boutique Noel - Assistance League of Orange West side of South Orange Street adjacent to Municipal
Parking Lot 2 (for Boutique Noel vendors only). Reserve four parking stalls in the northeast corner of Parking Lot 2.
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Item #: 3.11. 1/13/2026 File #: 25-0707
Plaza Closure
Closure of the Plaza, including all four spoke streets.
Chapman Avenue to be closed from Lemon Street to Grand
Street; Glassell Street to be closed from Almond Avenue to Maple Avenue; Orange Street from 155 N. Orange Street to 123 S. Orange Street; Olive Street from 114 N. Olive Street to 115. S. Olive Street. Temporary Suspension of Permit Parking Restrictions Chapman University Neighborhood
Permit Parking Area A.
May 2-3, 2026 Celebrate Orange (May Parade, Taste of Orange, and Orange Plaza Car Show - Production Agreement
Pending) Celebrate Orange will be comprised of 3
individual events: May Parade, Taste of Orange, and
Orange Plaza Car Show. The overall event will involve a continuous Plaza Closure and suspension of permit parking from 4 a.m., Saturday May 2, to 11 p.m., Sunday, May 3. In addition, the individual events will involve closures of city streets/lots other than the Plaza, as follows:
May Parade - Chamber of Commerce Foundation
From 4 a.m. to 1 p.m. on Saturday, May 2: Chapman Avenue from Cambridge Street to Cypress Street; Pine, Harwood, and Shaffer Streets from Maple Avenue to Almond Avenue; Cleveland Street from Maple Avenue to Chapman Avenue;
Center Street from Chapman Avenue to Almond Avenue;
Grand Street from Maple Avenue to Chapman Avenue;
Orange Street from Maple Avenue to Almond Avenue;
Glassell Street from Maple Avenue to Washington Avenue; Olive Street from Maple Avenue to Almond Avenue; Lemon
Street from Maple Avenue to Almond Avenue; and Cypress
Street from Maple Avenue to Almond Avenue.
Municipal Parking Lot 12.
Taste of Orange - Assistance League of Orange
Blossoms
From 8 am to 8 pm on Saturday, May 2: closure of Municipal Parking Lot 2, adjacent to 124 S Orange Street.
Authorization to direct attendees to Municipal Parking Lots 1,3,4,5,6,7,8,9,11,12, and 13. Dedicated on-street parking on west side of South Orange Street from (adjacent to Municipal Lot 2 for Taste of Orange roll off dumpster only.)
Orange Plaza Car Show - Rotary Club of Orange Plaza
Plaza closure and suspension of permit parking only.
September 3, 2026 -
September 7, 2026
Orange International Street Fair, Inc.
Plaza closure from 2:00 a.m. Thursday- September 3, 2026 through 7:00 a.m. Monday - September 7, 2026 Closure of Municipal Parking Lots 1 and 2. Temporary Suspension of Permit Parking Restrictions Chapman University
Neighborhood Permit Parking Area A.
October 29-30, 2026 Treats in the Streets Autumn Festival - Community Services
Plaza southeast quadrant closure Thursday, October 29,
2026 5:00 a.m. - 11:30 p.m.; Closure of one row of parking in Municipal Parking Lot 2 behind Assistance League
(thirteen spaces) Thursday, October 29, 2026, 5:00 a.m. - Friday, October 30, 2026 12 p.m.; Temporary suspension of Chapman University Neighborhood Permit Parking Area A,
all day Thursday, October 29, 2026; Full Plaza closure
Thursday, October 29, 2026, 1:00 p.m. - 11:30 p.m.
Chapman Avenue to be closed from Lemon Street easterly
to Grand Street; Glassell Street from Almond Avenue
northerly to Maple Avenue; Temporary suspension of Permit Parking Restrictions, Around the Old Towne area, all day Thursday, October 29, 2026.
December 4-7, 2026 Tree Lighting Ceremony & Candlelight Choir Procession - Community Services
Plaza Closure, Sunday, December 6, 2026, 2:00 a.m.-11:30 p.m. Northeast quadrant of the Plaza will remain closed until 10:00 a.m., Monday, December 7, 2026; Saturday,
December 5, 2026, 5:00 a.m. - Monday, December 7, 2026, 12:00 p.m. closure of one row of parking in Municipal Lot 2 behind Assistance League (thirteen spaces); Closure of
entire south Almond lot from Friday, December 4, 2026
6:00 a.m. - Monday December 7, 2026, 8:00 a.m. Temporary suspension of Permit Parking Restrictions Chapman
University Neighborhood Permit Parking Area A, all day
Sunday, December 6, 2026; Temporary suspension of Permit Parking Restrictions Old Towne area, all day Sunday,
December 6, 2026. Closure of Municipal Parking Lot 1
(Grand Avenue,) all day Sunday December 6, 2026.
Street Closure
June 20, 2026 Annual Old Towne Orange Chili Cook Off - Rotary Club of Orange
Temporary closure of Cypress Street from Chapman Avenue to Maple Avenue on Saturday, June 20, 2026 from 6:00 a.m. to 6:00 p.m.
Suspend Permit Parking
January 21, 2026 OHS/Community Showcase - Orange High School Chapman University Neighborhood Permit Parking Area A
May 22-24, 2026 Baccalaureate & Commencement- Chapman University Chapman University Neighborhood Permit Parking Area A
June 10-11, 2026 Graduation - Orange Unified School District El Modena High School/Fred Kelly Stadium Permit Parking Areas D & G West side of McPherson Road between Spring
Street & Pearl Street. (Adjacent to Grijalva Park at Santiago Creek)
June 12, 2026 Diploma Distribution - Orange High School Chapman University Neighborhood Permit Parking Area A
August 18-19, 2026 Student Move-In Day - Chapman University Freshman Class Student Move-In Day Chapman University
Neighborhood Permit Parking A
Dedicated On-Street Parking
October 4-10, 2026 Boutique Noel - Assistance League of Orange West side of South Orange Street adjacent to Municipal
Parking Lot 2 (for Boutique Noel vendors only). Reserve four parking stalls in the northeast corner of Parking Lot 2.
7. ATTACHMENTS
· Attachment 1 - Resolution No. 11654
· Attachment 2 - Map of Municipal Parking Lots
· Attachment 3 - Map of Permit Parking Area A
· Attachment 4 - Site Sketch of South Orange Street at Assistance League Building · Attachment 5 - 2026 Agreement Exhibit B Car Show Area Map · Attachment 6 - Letters of Request
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RESOLUTION NO. 11654
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ORANGE APPROVING
THE TEMPORARY CLOSURE OF
SECTIONS OF PUBLIC STREETS FOR
APPROVED SPECIAL EVENTS.
WHEREAS, Vehicle Code Section 21101(e) authorizes cities to close portions of streets for celebrations and local special events when, in the opinion of the City Council, the closure is necessary for the safety and protection of persons who are to use that portion of the street during the temporary closure; and
WHEREAS, the City’s Community Services Department, Orange Chamber of Commerce Foundation, Assistance League of Orange – Orange Blossoms, Orange International Street Fair, Inc., and Rotary Club of Orange Plaza have requested temporary street closures to accommodate several special events in the streets.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Orange as follows:
CELEBRATE ORANGE -MAY PARADE – ORANGE CHAMBER OF COMMERCE FOUNDATION:
Section I:
That Chapman Avenue be closed from Grand Street to Lemon Street and that Glassell Street be closed from Maple Avenue to Almond Avenue and that Orange Street from 155 N.
Orange Street to 123 S. Orange Street and that from Olive Street from 114 N. Olive Street to 115. S.
Olive Street from 4:00 A.M. on Saturday, May 2, 2026, through 6:00 P.M. on Sunday, May 3, 2026.
That Chapman Avenue be closed from Cambridge Street to Cypress Street; that Pine, Harwood, and Shaffer Streets be closed from Maple Avenue to Almond Avenue; that Cleveland Street be closed from Maple Avenue to Chapman Avenue; that Center Street be closed from Chapman Avenue to Almond Avenue; that Grand Street be closed from Maple Avenue to Chapman Avenue; that Orange Street be closed from Maple Avenue to Almond Avenue; that Glassell Street be closed from Maple Avenue to Washington Avenue; that Olive Street be closed from Maple Avenue to Almond Avenue; that Lemon Street be closed from Maple Avenue to Almond Avenue; and that Cypress Street be closed from Maple Avenue to Almond Avenue from 4:00 A.M. to approximately 1:00 P.M. on Saturday, May 2, 2026.
Section II:
That before said closure shall occur Orange Chamber of Commerce Foundation shall comply with all terms and conditions contained in the preapproved Agreement. 313
2 Section III:
That Orange Chamber of Commerce Foundation shall notify area residents and businesses of the event and temporary street closure in accordance with the conditions contained in the preapproved Agreement.
CELEBRATE ORANGE – TASTE OF ORANGE – ASSISTANCE LEAGUE OF ORANGE – ORANGE BLOSSOMS:
Section I:
That Chapman Avenue be closed from Grand Street to Lemon Street and that Glassell Street be closed from Maple Avenue to Almond Avenue and Orange Street from 155 N. Orange Street to 123 S. Orange Street that from Olive Street from 114 N. Olive Street to 115. S. Olive Street from 4:00 A.M. on Saturday, May 2, 2026, through 6:00 P.M. on Sunday, May 3, 2026. And;
That dedicated on -street parking on the west side of South Orange Street (adjacent to Municipal Lot 2).
Section II:
That before said closure shall occur, the Assistance League of Orange - Orange Blossoms shall comply with all terms and conditions contained in the preapproved Agreement.
Section III:
That The Assistance League of Orange – Orange Blossoms shall notify area residents and businesses of the event and temporary street closure in accordance with the conditions contained in the preapproved Agreement.
CELEBRATE ORANGE - PLAZA CAR SHOW – ROTARY CLUB OF ORANGE PLAZA:
Section I:
That Chapman Avenue be closed from Grand Street to Lemon Street and that Glassell Street be closed from Maple Avenue to Almond Avenue and that Orange Street from 155 N.
Orange Street to 123 S. Orange Street and Olive Street from 114 N. Olive Street to 115. S. Olive Street from 4:00 a.m. on Saturday May 2, 2026 through 6:00 p.m. Sunday, May 3, 2026.
Section II:
That before said closure shall occur, The Rotary Club of Orange Plaza shall comply with all terms and conditions contained in the preapproved Agreement.
Section III:
That Rotary Club of Orange Plaza shall notify area residents and businesses of the event 314
3 and temporary street closure in accordance with the conditions contained in the preapproved Agreement.
ANNUAL OLD TOWNE ORANGE CHILI COOK OFF – ROTARY CLUB OF ORANGE:
Section I:
That Cypress Street be closed from Chapman Avenue to Maple Avenue from 6:00 a.m. to 6:00 p.m. on Saturday, June 20, 2026.
ORANGE INTERNATIONAL STREET FAIR, INC.:
Section I:
That Chapman Avenue be closed from Grand Street to Lemon Street and that Glassell Street be closed from Maple Avenue to Almond Avenue and Orange Street from 155 N. Orange Street to 123 S. Orange Street from 2:00 A.M. on Thursday, September 3, 2026, through 7:00 A.M. on Monday, September 7, 2026.
Section II:
That before said closure shall occur, Orange International Street Fair, Inc. shall comply with all terms and conditions contained in the preapproved Agreement.
Section III:
That Orange International Street Fair, Inc. shall notify area residents and businesses of the event and temporary street closure in accordance with the conditions contained in the preapproved Agreement.
TREATS IN THE STREETS AUTUMN FESTIVAL – CITY OF ORANGE COMMUNITY SERVICES:
Section I:
That the southeast quadrant of the Plaza be closed from 5:00 A.M. to 11:30 P.M. on Thursday, October 29, 2026.
Section II:
That Chapman Avenue be closed from Grand Street to Lemon Street, and that Glassell Street be closed from Maple Avenue to Almond Avenue and Orange Street from 155 N. Orange Street to 123 S. Orange Street from 1:00 P.M. to 11:30 P.M. on Thursday, October 29, 2026.
Section III:
That before said closure shall occur, the Community Services Department, with assistance 315
4 from Orange Police and Public Works Departments, shall provide all signing, barricades, and traffic control necessary for the closure acceptable to the City.
Section IV:
That the Community Services Department shall notify area residents, businesses, and OCTA of the event and temporary street closure and parking removal in accordance with the Police Department’s directions.
TREE LIGHTING CEREMONY & CANDLELIGHT PROCESSION – CITY OF ORANGE COMMUNITY SERVICES:
Section I:
That the northeast quadrant of the Plaza be closed from 2:00 A.M. Sunday, December 6, 2026, until 10:00 A.M. on Monday, December 7, 2026.
Section II:
That Chapman Avenue be closed from Grand Street to Lemon Street and that Glassell Street be closed from Maple Avenue to Almond Avenue and Orange Street from 155 N. Orange Street to 123 S. Orange Street from 2:00 A.M. to 11:30 P.M., Sunday, December 6, 2026.
Section III:
That before said closure shall occur, the Community Services Department with assistance from Orange Police and Public Works Departments shall provide all signing, barricades, and traffic control necessary for the closure acceptable to the City.
Section IV:
That the Community Services Department shall notify area residents, businesses, and OCTA of the event and temporary street closure and parking removal in accordance with the Police Department’s direction.
ADOPTED this ____ day of ____________________, 2026
Daniel R. Slater, Mayor, City of Orange
ATTEST:
Pamela Coleman, City Clerk, City of Orange
316
5 APPROVED AS TO FORM:
Nathalie Adourian, City Attorney, City of Orange
STATE OF CALIFORNIA )
COUNTY OF ORANGE )
CITY OF ORANGE )
I, PAMELA COLEMAN, City Clerk of the City of Orange, California, do hereby certify that the foregoing Resolution was duly and regularly adopted by the City Council of the City of Orange at a regular meeting thereof held on the day of , 202 6 by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
Pamela Coleman, City Clerk, City of Orange
317
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Agenda Item
Orange City Council
Item #: 1. 1/13/2026 File #: 25-0708
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Trang Nguyen, Finance Director
1. SUBJECT
Recognized Obligation Payment Schedule for the fiscal period covering July 1, 2026, through June 30, 2027; and last and final Recognized Obligation Payment Schedule for Fiscal Year 2026-37.
Resolution No. SAORA-039 and Resolution No. SAORA-040.
2. SUMMARY
Approve the Fiscal Years 2026-27 Recognized Obligation Payment Schedule (ROPS) and approve the Last and Final ROPS schedule for Fiscal Years 2026-27 through 2036-37 and transmit annual ROPS and Final ROPS to the Orange Countywide Oversight Board of the Successor Agency to the Orange Redevelopment Agency.
3. RECOMMENDED ACTION
1. Adopt Resolution No. SAORA-039. A Resolution of the Governing Board of the Successor Agency to the Orange Redevelopment Agency approving a Recognized Obligation Payment Schedule (ROPS) for the fiscal period covering July 1, 2026, through June 30, 2027, pursuant to Health and Safety Code Section 34177 and taking certain related actions.
2. Direct staff to transmit Fiscal Years 2026-27 ROPS and related Administrative Budgets to the Orange Countywide Oversight Board of the Successor Agency to the Orange Redevelopment Agency.
3. Adopt Resolution No. SAORA-40. A Resolution of the Governing Board of the Successor Agency to the Orange Redevelopment Agency approving the Last and Final Recognized Obligation Payment Schedule for the Fiscal Period from July 1, 2026, through June 30, 2027, subject to submittal to, and review by the Orange Countywide Oversight Board and the State Department of Finance pursuant to Dissolution Law, authorizing the posting and transmittal thereof.
4. Direct staff to transmit Last and Final ROPS to the Orange Countywide Oversight Board of the Successor Agency to the Orange Redevelopment Agency.
4. FISCAL IMPACT
The preparation and submittal of the Fiscal Years 2026-27 ROPS allows the Successor Agency to pay its enforceable obligations for the period from July 1, 2026 through June 30, 2027. Items listed on the Fiscal Years 2026-27 ROPS will be included in the City’sFiscal Year 26-27 (FY27) Annual Budget.
The preparation and submittal of the Last and Final ROPS 2026-2037 allows the Successor Agency to schedule and pay its enforceable obligation for the period from July 1, 2026 though June 2037.
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Item #: 1. 1/13/2026 File #: 25-0708
to schedule and pay its enforceable obligation for the period from July 1, 2026 though June 2037.
Items listed on the Last and Final will be included in the respective annual budgets.
There is no direct impact to the City’s general revenues.
5. STRATEGIC PLAN GOALS
Goal 2: Enhance Economic Development and Achieve Fiscal Sustainability.
6. DISCUSSION AND BACKGROUND
With the dissolution of the Orange Redevelopment Agency (Agency) effective January 31, 2012, the City Council adopted Resolution No. 10625 authorizing the City to become the Successor Agency for the former redevelopment agency and enabling the City to fulfill the continued expenses of the Agency. A significant majority of Recognized Obligation Payment Schedule (ROPS) expenses are outstanding Agency bonds that are scheduled to be paid twice a year until they mature in the years ranging from 2028 - 2036.
Assembly Bill 113 (AB 113) provided additional amendments to obligations and deadlines for redevelopment wind-down activities, including specific language in Health and Safety Code (HSC) Section 34177(o)(1) with regard to preparation and approval of Annual ROPS covering the period of July 1 to June 30. The Annual ROPS lists all legally binding and enforceable agreements or contracts of the former Orange Redevelopment Agency (Agency) for each fiscal-year period, including those necessary for the continued administration of the Successor Agency to wind down the former Agency.
The State Department of Finance (DOF) requires submission of the Annual ROPS through the web- based application called the Redevelopment Agency Dissolution Web Application (RAD), first established in 2013. This Annual ROPS covers the period July 1, 2026, to June 30, 2027 (ROPS 26- 27). It is comprised of the following four forms:
1) Summary Report: This form summarizes funding totals carried forward from the ROPS Detail Form by funding source and reports the Current Period Funding for Enforceable Obligations of ROPS 26-27A and 26-27B in separate columns. 2) ROPS Detail Form: This form lists the Agency outstanding obligations, debts, and payments due for ROPS A and B separately by fund source. 3) Report of Cash Balances Form: This form requires the Successor Agency to report all cash balances for each funding source in accordance with HSC section 34177(l). 4) Notes Form: The completion of this form is optional and available to Successor Agency to provide additional information associated with the ROPS Detail Form.
Overview of ROPS 26-27
Following the RAD process for ROPS 26-27, the estimated Redevelopment Property Tax Trust Fund (RPTTF) to be disbursed is $2,325,763 subject to approval of the Orange Countywide Oversight Board and the DOF.
Proposed
ROPS 26-27
Amount
Requested
Administrative
Budget
Estimated RPTTF Disbursement
Amount
Other Funds $0 $0 $0
RPTTF $2,314,853 $10,910 $2,325,763
TOTAL $2,314,853 $10,910 $2,325,763City of Orange Printed on 1/8/2026Page 2 of 4 powered by Legistar™
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Item #: 1. 1/13/2026 File #: 25-0708
Proposed
ROPS 26-27
Amount
Requested
Administrative
Budget
Estimated RPTTF Disbursement
Amount
Other Funds $0 $0 $0
RPTTF $2,314,853 $10,910 $2,325,763
TOTAL $2,314,853 $10,910 $2,325,763
Along with preparing the Annual ROPS, the Successor Agency is required to prepare administrative budgets for the six-month fiscal periods from July 1, 2026 through December 31, 2026, and from January 1, 2027 through June 30, 2027. The proposed Administrative Budgets shall include estimated amounts for Successor Agency administrative costs that are to be paid from property tax revenues deposited in the RPTTF.
Last and Final ROPS
Pursuant to Health and Safety Code section 34191.6, successor agencies that have received a Finding of Completion may submit a Last and Final ROPS for approval at any time if all of the following conditions are met:
1. The remaining debt is limited to administrative costs and payments pursuant to enforceable obligations with definite payment schedules,
2. All remaining obligations have been previously listed on a ROPS and approved for payment by DOF pursuant to Health and Safety Code section 34177, and
3. The Successor Agency is not a party to outstanding or unresolved litigation.
The City of Orange Successor Agency meets all the conditions to submit a Last and Final ROPS.
A Last and Final ROPS is beneficial to the Successor Agency as it provides an avenue for the automation of the ROPS process. Agencies that submit and receive approval for a Last and Final ROPS no longer have to undergo the annual ROPS process, which reduces the administrative burden on the Successor Agency, Oversight Board, County Auditor Controller, and the Department of Finance. The Last and Final also includes estimates with anticipated increases in administrative costs incurred. As these are estimates based on historical actuals, in the case of any significant variances they can be resolved by amending the Last and Final ROPS. Pursuant to Health and Safety Code section 34191 (c) (2), the agency may submit a maximum of two requests to amend the approved Last and Final ROPS if necessary and is subject to the following:
· The request should be approved by the Oversight Board before submission. · Department of Finance has 100 days to approve or deny the agency’s request.
The annual ROPS 2026-27 must be submitted concurrently with the Last and Final ROPS. This ensures the Successor Agency receives funding for the next period in the event the Last and Final is not approved.
Accompanying the attached Last and Final ROPS resolution is the Successor Agency’sproposed Last and Final ROPS schedule. Since dissolution began the Successor Agency has retired several previous enforceable obligations, resulting in only two remaining items listed on the annual ROPS 2026-27. Specifically, the proposed Last and Final ROPS lists the following:
· Orange Merged and Amended Redevelopment Project Area 2008 Tax Allocation Bonds, Series B which will be fully retired June 30, 2028 (FY 2027-28) · Successor Agency to the Orange Redevelopment Agency 2018 Tax Allocation Refunding City of Orange Printed on 1/8/2026Page 3 of 4
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Item #: 1. 1/13/2026 File #: 25-0708
Bonds, Series A which will be fully retired September 01, 2036 (FY 2036-37) Deadline to submit Annual ROPS 26-27
To comply with AB 113 and the upcoming February 1, 2026, deadline, it is recommended the Successor Agency approve ROPS 26-27 and the related administrative budget and transmit these documents to the Orange Countywide Oversight Board for approval at their January board meeting.
The DOF has indicated late ROPS submission will be subject to penalties set forth in Health and Safety Code 34177(o)(1). The penalty affects the entity that created the redevelopment agency which is subject to a penalty in an amount equal to $10,000 per day for every day the ROPS is not submitted to the DOF.
The Last and Final ROPS if approved will be presented at the Orange Countywide Oversight Board meeting in January. If the Oversight Board approves the Last and Final ROPS, the Successor Agency staff will transmit the packet to the Department of Finance for approval.
7. ATTACHMENTS
· Resolution No. SAORA-039
· Resolution No. SAORA-040
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Agenda Item
Orange City Council
Item #: 1. 1/13/2026 File #: 25-0708
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Trang Nguyen, Finance Director
1. SUBJECT
Recognized Obligation Payment Schedule for the fiscal period covering July 1, 2026, through June 30, 2027; and last and final Recognized Obligation Payment Schedule for Fiscal Year 2026-37.
Resolution No. SAORA-039 and Resolution No. SAORA-040.
2. SUMMARY
Approve the Fiscal Years 2026-27 Recognized Obligation Payment Schedule (ROPS) and approve the Last and Final ROPS schedule for Fiscal Years 2026-27 through 2036-37 and transmit annual ROPS and Final ROPS to the Orange Countywide Oversight Board of the Successor Agency to the Orange Redevelopment Agency.
3. RECOMMENDED ACTION
1. Adopt Resolution No. SAORA-039. A Resolution of the Governing Board of the Successor Agency to the Orange Redevelopment Agency approving a Recognized Obligation Payment Schedule (ROPS) for the fiscal period covering July 1, 2026, through June 30, 2027, pursuant to Health and Safety Code Section 34177 and taking certain related actions.
2. Direct staff to transmit Fiscal Years 2026-27 ROPS and related Administrative Budgets to the Orange Countywide Oversight Board of the Successor Agency to the Orange Redevelopment Agency.
3. Adopt Resolution No. SAORA-40. A Resolution of the Governing Board of the Successor Agency to the Orange Redevelopment Agency approving the Last and Final Recognized Obligation Payment Schedule for the Fiscal Period from July 1, 2026, through June 30, 20237, subject to submittal to, and review by the Orange Countywide Oversight Board and the State Department of Finance pursuant to Dissolution Law, authorizing the posting and transmittal thereof.
4. Direct staff to transmit Last and Final ROPS to the Orange Countywide Oversight Board of the Successor Agency to the Orange Redevelopment Agency.
4. FISCAL IMPACT
The preparation and submittal of the Fiscal Years 2026-27 ROPS allows the Successor Agency to pay its enforceable obligations for the period from July 1, 2026 through June 30, 2027. Items listed on the Fiscal Years 2026-27 ROPS will be included in the City’sFiscal Year 26-27 (FY27) Annual Budget.
The preparation and submittal of the Last and Final ROPS 2026-2037 allows the Successor Agency to schedule and pay its enforceable obligation for the period from July 1, 2026 though June 2037.
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Item #: 1. 1/13/2026 File #: 25-0708
to schedule and pay its enforceable obligation for the period from July 1, 2026 though June 2037.
Items listed on the Last and Final will be included in the respective annual budgets.
There is no direct impact to the City’s general revenues.
5. STRATEGIC PLAN GOALS
Goal 2: Enhance Economic Development and Achieve Fiscal Sustainability.
6. DISCUSSION AND BACKGROUND
With the dissolution of the Orange Redevelopment Agency (Agency) effective January 31, 2012, the City Council adopted Resolution No. 10625 authorizing the City to become the Successor Agency for the former redevelopment agency and enabling the City to fulfill the continued expenses of the Agency. A significant majority of Recognized Obligation Payment Schedule (ROPS) expenses are outstanding Agency bonds that are scheduled to be paid twice a year until they mature in the years ranging from 2028 - 2036.
Assembly Bill 113 (AB 113) provided additional amendments to obligations and deadlines for redevelopment wind-down activities, including specific language in Health and Safety Code (HSC) Section 34177(o)(1) with regard to preparation and approval of Annual ROPS covering the period of July 1 to June 30. The Annual ROPS lists all legally binding and enforceable agreements or contracts of the former Orange Redevelopment Agency (Agency) for each fiscal-year period, including those necessary for the continued administration of the Successor Agency to wind down the former Agency.
The State Department of Finance (DOF) requires submission of the Annual ROPS through the web- based application called the Redevelopment Agency Dissolution Web Application (RAD), first established in 2013. This Annual ROPS covers the period July 1, 2026, to June 30, 2027 (ROPS 26- 27). It is comprised of the following four forms:
1) Summary Report: This form summarizes funding totals carried forward from the ROPS Detail Form by funding source and reports the Current Period Funding for Enforceable Obligations of ROPS 26-27A and 26-27B in separate columns. 2) ROPS Detail Form: This form lists the Agency outstanding obligations, debts, and payments due for ROPS A and B separately by fund source. 3) Report of Cash Balances Form: This form requires the Successor Agency to report all cash balances for each funding source in accordance with HSC section 34177(l). 4) Notes Form: The completion of this form is optional and available to Successor Agency to provide additional information associated with the ROPS Detail Form.
Overview of ROPS 26-27
Following the RAD process for ROPS 26-27, the estimated Redevelopment Property Tax Trust Fund (RPTTF) to be disbursed is $2,325,763 subject to approval of the Orange Countywide Oversight Board and the DOF.
Proposed
ROPS 26-27
Amount
Requested
Administrative
Budget
Estimated RPTTF Disbursement
Amount
Other Funds $0 $0 $0
RPTTF $2,314,853 $10,910 $2,325,763
TOTAL $2,314,853 $10,910 $2,325,763City of Orange Printed on 1/7/2026Page 2 of 4 powered by Legistar™
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Item #: 1. 1/13/2026 File #: 25-0708
Proposed
ROPS 26-27
Amount
Requested
Administrative
Budget
Estimated RPTTF Disbursement
Amount
Other Funds $0 $0 $0
RPTTF $2,314,853 $10,910 $2,325,763
TOTAL $2,314,853 $10,910 $2,325,763
Along with preparing the Annual ROPS, the Successor Agency is required to prepare administrative budgets for the six-month fiscal periods from July 1, 2026 through December 31, 2026, and from January 1, 2027 through June 30, 2027. The proposed Administrative Budgets shall include estimated amounts for Successor Agency administrative costs that are to be paid from property tax revenues deposited in the RPTTF.
Last and Final ROPS
Pursuant to Health and Safety Code section 34191.6, successor agencies that have received a Finding of Completion may submit a Last and Final ROPS for approval at any time if all of the following conditions are met:
1. The remaining debt is limited to administrative costs and payments pursuant to enforceable obligations with definite payment schedules,
2. All remaining obligations have been previously listed on a ROPS and approved for payment by DOF pursuant to Health and Safety Code section 34177, and
3. The Successor Agency is not a party to outstanding or unresolved litigation.
The City of Orange Successor Agency meets all the conditions to submit a Last and Final ROPS.
A Last and Final ROPS is beneficial to the Successor Agency as it provides an avenue for the automation of the ROPS process. Agencies that submit and receive approval for a Last and Final ROPS no longer have to undergo the annual ROPS process, which reduces the administrative burden on the Successor Agency, Oversight Board, County Auditor Controller, and the Department of Finance. The Last and Final also includes estimates with anticipated increases in administrative costs incurred. As these are estimates based on historical actuals, in the case of any significant variances they can be resolved by amending the Last and Final ROPS. Pursuant to Health and Safety Code section 34191 (c) (2), the agency may submit a maximum of two requests to amend the approved Last and Final ROPS if necessary and is subject to the following:
· The request should be approved by the Oversight Board before submission. · Department of Finance has 100 days to approve or deny the agency’s request.
The annual ROPS 2026-27 must be submitted concurrently with the Last and Final ROPS. This ensures the Successor Agency receives funding for the next period in the event the Last and Final is not approved.
Accompanying the attached Last and Final ROPS resolution is the Successor Agency’sproposed Last and Final ROPS schedule. Since dissolution began the Successor Agency has retired several previous enforceable obligations, resulting in only two remaining items listed on the annual ROPS 2026-27. Specifically, the proposed Last and Final ROPS lists the following:
· Orange Merged and Amended Redevelopment Project Area 2008 Tax Allocation Bonds, Series B which will be fully retired June 30, 2028 (FY 2027-28) · Successor Agency to the Orange Redevelopment Agency 2018 Tax Allocation Refunding City of Orange Printed on 1/7/2026Page 3 of 4
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Item #: 1. 1/13/2026 File #: 25-0708
Bonds, Series A which will be fully retired September 01, 2036 (FY 2036-37) Deadline to submit Annual ROPS 26-27
To comply with AB 113 and the upcoming February 1, 2026, deadline, it is recommended the Successor Agency approve ROPS 26-27 and the related administrative budget and transmit these documents to the Orange Countywide Oversight Board for approval at their January board meeting.
The DOF has indicated late ROPS submission will be subject to penalties set forth in Health and Safety Code 34177(o)(1). The penalty affects the entity that created the redevelopment agency which is subject to a penalty in an amount equal to $10,000 per day for every day the ROPS is not submitted to the DOF.
The Last and Final ROPS if approved will be presented at the Orange Countywide Oversight Board meeting in January. If the Oversight Board approves the Last and Final ROPS, the Successor Agency staff will transmit the packet to the Department of Finance for approval.
7. ATTACHMENTS
· Resolution No. SAORA-039
· Resolution No. SAORA-040
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RESOLUTION NO. SAORA- 039
A RESOLUTION OF THE GOVERNING BOARD
OF THE SUCCESSOR AGENCY TO THE
ORANGE REDEVELOPMENT AGENCY
APPROVING A RECOGNIZED OBLIGATION
PAYMENT SCHEDULE FOR THE FISCAL
PERIOD FROM JULY 1, 2026, THROUGH JUNE
30, 2027, PURSUANT TO HEALTH AND SAFETY
CODE SECTION 34177 AND TAKING CERTAIN
RELATED ACTIONS
WHEREAS, pursuant to Health and Safety Code Section 34177(o), the Successor Agency to the Orange Redevelopment Agency (the Successor Agency) must prepare a Recognized Obligation Payment Schedule listing the anticipated payments for enforceable obligations to be made by the Successor Agency during the fiscal period from July 1, 2026, through June 30, 2027 (ROPS 26-27) and submit ROPS 26-27 to the oversight board of the Successor Agency (the Oversight Board) for approval; and
WHEREAS, pursuant to Health and Safety Code Section 34177(1)(2)(B), at the same time that the Successor Agency submits ROPS 26-27 to the Oversight Board for approval, the Successor Agency must submit a copy of such ROPS 26-27 to the State Department of Finance (the DOF), the County administrative officer, and the County Auditor-Controller; and
WHEREAS, pursuant to Health and Safety Code Section 34177(1)(2) and Section 34177 (o)(1), the Successor Agency must : (i) submit the Oversight Board -approved ROPS 26-27 to the DOF, the Office of the State Controller, and the County Auditor -Controller no later than February 1, 2026, and (ii) post a copy of the Oversight Board-approved ROPS 26- 27 on the Successor Agency’s website;
NOW THEREFORE , BE IT RESOL VED that the Governing Board of the Successor Agency to the Orange Redevelopment Agency does hereby find, determine, resolve, and order as follows:
Section 1. The above recitals are true and correct and are a substantive part of this Resolution.
Section 2. ROPS 26-27, substantially in the form attached hereto as Exhibit A, is hereby approved. The Executive Director of the Successor Agency, in consultation with the Successor Agency’s legal counsel, may modify ROPS 26-27 as the Executive Director or the Successor Agency’s legal counsel deems necessary or advisable.
Section 3. Staff is hereby authorized and directed to submit a copy of ROPS 26-27 to the Oversight Board for approval and, at the same time, transmit a copy of ROPS 26-27 340
2 to the DOF, the County Auditor -Controller and the County administrative officer as designated by the County.
Section 4. Staff is hereby authorized and directed to submit a copy of Oversight Board-approved ROPS 25-26 to the DOF, the Office of the State Controller, and the County Auditor-Controller. If the Oversight Board has not approved ROPS 24-25 by February 1, 2026, Staff is hereby authorized and directed to transmit ROPS 26-27 to the DOF, the Office of the State Controller, and the County Auditor-Controller by February 1, 2026, with a written notification regarding the status of the Oversight Board’s review. Written notice and information regarding the action of the Oversight Board shall be provided to the DOF by electronic means and in a manner of DOF’s choosing.
Section 5. Staff is hereby authorized and directed to post a copy of the Oversight Board-approved ROPS 26-27 on the Successor Agency’s Internet website (being a page on the Internet website of the City of Orange).
Section 6. The officers and other Staff members of the Successor Agency are hereby authorized and directed, jointly and severally, to do any and all things which they may deem necessary or advisable to effectuate this Resolution, including but not limited to requesting additional review by the DOF and an opportunity to meet and confer on any disputed items, and making adjustments to ROPS 26-27 pursuant to the DOF’s instructions, and any such actions previously taken are hereby ratified and confirmed.
PASSED AND ADOPTED this day of January 2026.
Daniel R. Slater, Chairperson
ATTEST:
Pamela Coleman, Agency Clerk
APPROVED AS TO FORM:
Nathalie Adourian, Agency Attorney
341
3 STATE OF CALIFORNIA )
COUNTY OF ORANGE )
CITY OF ORANGE )
I hereby certify that the foregoing Resolution was duly and regularly adopted by Governing Board of the Successor Agency to the Orange Redevelopment Agency at a regular meeting thereof held on the ____ day of January, 2026 by the following vote:
AYES: BOARD MEMBERS:
NOES: BOARD MEMBERS:
ABSENT: BOARD MEMBERS:
ABSTAIN: BOARD MEMBERS:
Pamela Coleman, Agency Clerk
342
EXHIBIT A
SUCCESSOR AGENCY TO THE ORANGE REDEVELOPMENT AGENCY
RECOGNIZED OBLIGATION PAYMENT SCHEDULE
(July 1, 2026 – June 30, 2027)
343
Recognized Obligation Payment Schedule (ROPS 26-27) - Summary Filed for the July 1, 2026 through June 30, 2027 Period Successor Agency: Orange City
County: Orange
Current Period Requested Funding for Enforceable
Obligations (ROPS Detail)
26-27A Total
(July -
December)
26-27B Total
(January -
June)
ROPS 26-27
Total
A Enforceable Obligations Funded as Follows (B+C+D) $ - $ - $ - B Bond Proceeds - - -
C Reserve Balance - - -
D Other Funds - - -
E Redevelopment Property Tax Trust Fund (RPTTF) (F+G) $ 1,879,268 $ 446,495 $ 2,325,763 F RPTTF 1,879,268 435,585 2,314,853
G Administrative RPTTF - 10,910 10,910
H Current Period Enforceable Obligations (A+E) $ 1,879,268 $ 446,495 $ 2,325,763 Certification of Oversight Board Chairman:
Name Title
Pursuant to Section 34177 (o) of the Health and Safety
code, I hereby certify that the above is a true and
accurate Recognized Obligation Payment Schedule for
the above named successor agency. /s/
Signature Date
344
Orange City
Recognized Obligation Payment Schedule (ROPS 26-27) - ROPS Detail July 1, 2026 through June 30, 2027
A B C D E F G H I J K L M N O P Q R S T U V W
Item
# Project Name Obligation
Type
Agreement
Execution
Date
Agreement
Termination
Date
Payee Description Project
Area
Total
Outstanding
Obligation
Retired
ROPS
26-27
Total
ROPS 26-27A (Jul - Dec)
26-27A
Total
ROPS 26-27B (Jan - Jun)
26-27B
Total
Fund Sources Fund Sources
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin
RPTTF
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin
RPTTF
$25,631,490 $2,325,763 $- $- $- $1,879,268 $- $1,879,268 $- $- $- $435,585 $10,910 $446,495 4 2008 A&B
and 2014A
Bonds
Admin
Costs
05/22/
2012
09/01/2037 Richards,Watson
& Gershon
Bond
counsel
Orange
Merged
- N $- - - - - - $- - - - - - $-
61 2008 Tax
Allocation
Bonds Series
B
Bonds
Issued
On or
Before
12/31/10
05/01/
2008
05/01/2038 US Bank To fund
Orange
Merged &
Amended
Orange
Merged
1,312,755 N $658,070 - - - 638,385 - $638,385 - - - 19,685 - $19,685 70 Successor
Agency
Administrative
Costs
Admin
Costs
08/16/
1983
07/05/2039 various Costs for
maintaining
Successor
Agency
operations
Orange
Merged
106,900 N $10,910 - - - - - $- - - - - 10,910 $10,910
130 2018 Tax
Allocation
Refunding
Bonds Series
A
Bonds
Issued
After 12/
31/10
07/12/
2018
09/01/2036 US Bank 2018 Bond
Refunding
of the 2008
Tax
Allocation
Bonds,
Series A.
DOF
approved
Resolution
No.
OB-0078
that
authorized
the bond
refunding
and
issuance.
24,005,850 N $1,642,600 - - - 1,234,400 - $1,234,400 - - - 408,200 - $408,200 131 2008B &
2018A Bonds
Admin
Costs
06/01/
1997
09/01/2036 US Bank Fiscal
agent fees
109,392 N $7,700 - - - - - $- - - - 7,700 - $7,700
132 2008B &
2018A Bonds
Admin
Costs
06/01/
1997
09/01/2036 Willdan Bonds
disclosure/
arbitrage
fees
96,593 N $6,483 - - - 6,483 - $6,483 - - - - - $-
345
Orange City
Recognized Obligation Payment Schedule (ROPS 26-27) - Report of Cash Balances July 1, 2023 through June 30, 2024
(Report Amounts in Whole Dollars)
Pursuant to Health and Safety Code section 34177 (l), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available or when payment from property tax revenues is required by an enforceable obligation.
A B C D E F G H
ROPS 23-24 Cash Balances
(07/01/23 - 06/30/24)
Fund Sources
Comments
Bond Proceeds Reserve Balance Other Funds RPTTF
Bonds issued
on or before
12/31/10
Bonds issued
on or after
01/01/11
Prior ROPS
RPTTF and
Reserve
Balances retained
for future
period(s)
Rent, grants,
interest, etc.
Non-Admin
and Admin
1 Beginning Available Cash Balance (Actual 07/01/23)
RPTTF amount should exclude "A" period distribution
amount.
4,300 - 1,922,500 4,548,412 42,368
2 Revenue/Income (Actual 06/30/24)
RPTTF amount should tie to the ROPS 23-24 total
distribution from the County Auditor-Controller
4,019,802
3 Expenditures for ROPS 23-24 Enforceable Obligations
(Actual 06/30/24)
1,922,500 3,656,650
4 Retention of Available Cash Balance (Actual 06/30/24) RPTTF amount retained should only include the amounts
distributed as reserve for future period(s)
41,164
5 ROPS 23-24 RPTTF Prior Period Adjustment
RPTTF amount should tie to the Agency's ROPS 23-24 PPA
form submitted to the CAC
No entry required
6 Ending Actual Available Cash Balance (06/30/24)
C to F = (1 + 2 - 3 - 4), G = (1 + 2 - 3 - 4 - 5)
$4,300 $- $- $4,548,412 $364,356
346
Orange City
Recognized Obligation Payment Schedule (ROPS 26-27) - Notes July 1, 2026 through June 30, 2027
Item # Notes/Comments
4 61
70 130
131
132
347
RESOLUTION NO. SAORA- 040
A RESOLUTION OF THE GOVERNING BOARD
OF THE SUCCESSOR AGENCY TO THE ORANGE
REDEVELOPMENT AGENCY APPROVING THE
LAST AND FINAL R ECOGNIZED OBLIGATION
PAYMENT SCHEDULE FOR THE FISCAL
PERIOD FROM JULY 1, 2026, THROUGH JUNE 30,
2037, SUBJECT TO SUBMITTAL TO, AND
REVIEW BY THE ORANGE COUNTYWIDE
OVERSIGHT BOARD AND THE STATE
DEPARTMENT OF FINANCE PURSUAN T TO
DISSOLUTION LAW, AUTHORIZING THE
POSTING AND TRANSMITTAL THEREOF
WHEREAS, the Orange Redevelopment Agency (Former Agency) was established as a redevelopment agency that was previously organized and existing under the California Community Redevelopment Law, Health and Safety Code (“HSC”) Section 33000, et seq., and previously authorized to transact business and exercise powers of a redevelopment agency pursuant to action of the City Council of the City of Orange (“City”); and
WHEREAS, Assembly Bill x1 26 added Parts 1.8 and 1.85 to Division 24 of the California Health and “Safety Code, which caused the dissolution of all redevelopment agencies and wind down of the affairs of former agencies, including as such laws were amended by Assembly Bill 1484 and by other subsequent legislation, and most recently by Senate Bill 107 (together, the “Dissolution Law”); and
WHEREAS, as of February 1, 2012 the Former Agency was officially dissolved under the Dissolution Law, and as a separate public entity, corporate and politic the Successor Agency to the Orange Redevelopment Agency (“Successor Agency”) administers the enforceable obligations of the Former Agency and otherwise unwinds the Former Agency’s affairs, all subject to the review and approval by a seven-member oversight board:
and
WHEREAS, pursuant to Section 34179(j) of the Dissolution Law, in every California county there shall be one oversight board that is staffed by the county’s auditor - controller; and
WHEREAS, the applicable consolidated oversight board overseeing this Successor Agency is the Orange Countywide Oversight Board (“Oversight Board”); and
WHEREAS, every oversight board, both the prior local board and this Oversight Board, has fiduciary responsibilities to the holders of enforceable obligations and to the taxing entities that benefit from distributions of property tax and other revenues pursuant to Section 34188 of the Dissolution Law; and
348
2 WHEREAS, pursuant to HSC Section 34191.6 successor agencies may submit a Last and Final Recognized Obligation Payment Schedule (“ROPS”) for approval if all of the following conditions are met: 1) the remaining debt is limited to administrative costs and payments pursuant to enforceable obligations with defined payment schedules, 2) all remaining obligations have been previously listed on a ROPS and approved for payment by Department of Finance (“DOF”) pursuant to HSC Section 34177, and 3) the S uccessor Agency is not party to outstanding or unresolved litigation; and
WHEREAS, the Agency meets the conditions required to submit a Last and Final ROPS, and
WHEREAS, the Agency has evaluated the implications of preparing a Last and Final ROPS and has determined that it reduces the administrative burden for dissolving the former Orange Redevelopment Agency; and
WHEREAS, Sections 34177(m), 34177(o) and 34179 provide that a Last and Final ROPS is submitted to, reviewed and authorized for submittal the Successor Agency and then reviewed and approved by the Oversight Board, and is not effective unless and until reviewed and approved by the State Department of Finance; and
WHEREAS, the Last and Final ROPS, in draft form, is attached as Exhibit A and is fully incorporated by this reference; and
WHEREAS, the Successor Agency has reviewed the Last and Final ROPS and desires to approve this schedule and to authorize and direct Successor Agency staff to transmit the Last and Final ROPS to the Oversight Board, with copies to the Orange County Administrative Officer (“CAO”), Orange County Auditor-Controller (“CAC”), the State Controller’s Office (“SCO”) and DOF as required by Dissolution Law.
NOW THEREFORE, BE IT RESOLVED that the Governing Board of the Successor Agency to the Orange Redevelopment Agency does hereby find, determine, resolve, and order as follows:
Section 1. The above recitals are true and correct and are a substantive part of this Resolution.
Section 2. The Successor Agency hereby approves and authorizes submittal of the Last and Final ROPS, subject to review, modification, and final approval by the Oversight Board and the State Department of Finance pursuant to the Dissolution Law.
Section 3. The Successor Agency hereby authorizes and directs transmittal of the Last and Final ROPS to the Oversight Board and then to the DOF and other bodies as required by law.
349
3 Section 4. The officers and other Staff members of the Successor Agency are hereby authorized and directed, jointly and severally, to do any and all things which they may deem necessary or advisable to effectuate this Resolution, including posting the Last and Final ROPS on the Successor Agency website as required by law, transmitting the Last and Final ROPS to the appropriate agencies, requesting meet -and-confer with the State Department of Finance, and making any modifications to the Last and Final ROPS required or directed by the State Department of Finance.
PASSED AND ADOPTED this day of January, 2026.
Daniel R. Slater, Chairperson
ATTEST:
Pamela Coleman, Agency Clerk
APPROVED AS TO FORM:
Nathalie Adourian, Agency Attorney
STATE OF CALIFORNIA )
COUNTY OF ORANGE )
CITY OF ORANGE )
I hereby certify that the foregoing Resolution was duly and regularly adopted by Governing Board of the Successor Agency to the Orange Redevelopment Agency at a regular meeting thereof held on the ____ day of January, 2026 by the following vote:
AYES: BOARD MEMBERS:
NOES: BOARD MEMBERS:
ABSENT: BOARD MEMBERS:
ABSTAIN: BOARD MEMBERS:
Pamela Coleman, Agency Clerk
350
EXHIBIT A
SUCCESSOR AGENCY TO THE ORANGE REDEVELOPMENT AGENCY
RECOGNIZED OBLIGATION PAYMENT SCHEDULE
(July 1, 2026 – June 30, 2037)
351
Last and Final Recognized Obligation Payment Schedule (ROPS) - Summary Filed for the July 1, 2026 through June 30, 2037 Period Successor Agency: Orange City
County: Orange
Initial ROPS
Period:
26-27A
Final ROPS Period: 36-37B
Requested Funding for Enforceable Obligations Total Outstanding Obligation A Enforceable Obligations Funded as Follows (B+C) $-
B Bond Proceeds -
C Other Funds -
D Redevelopment Property Tax Trust Fund (RPTTF) (E+F) $25,631,490 E RPTTF 25,524,590
F Administrative RPTTF 106,900
G Total Outstanding Obligations (A+D) $25,631,490
Certification of Oversight Board Chairman:
Name Title
Pursuant to Section 34177 (o) of the Health and Safety
code, I hereby certify that the above is a true and
accurate Recognized Obligation Payment Schedule for
the above named successor agency. /s/
Signature Date
352
A Period
July - December
ROPS Period
Fund Sources
Six-Month
Total Bond
Proceeds
Other
Funds RPTTF Admin
RPTTF
$- $- $23,025,788 $- $23,025,788
ROPS 26-27A - - 1,879,268 - $1,879,268
ROPS 27-28A - - 1,909,692 - $1,909,692
ROPS 28-29A - - 1,959,347 - $1,959,347
ROPS 29-30A - - 1,995,579 - $1,995,579
ROPS 30-31A - - 2,044,954 - $2,044,954
ROPS 31-32A - - 2,087,098 - $2,087,098
ROPS 32-33A - - 2,138,637 - $2,138,637
ROPS 33-34A - - 2,184,821 - $2,184,821
ROPS 34-35A - - 2,230,177 - $2,230,177
ROPS 35-36A - - 2,275,356 - $2,275,356
ROPS 36-37A - - 2,320,859 - $2,320,859
B Period
January - June
Twelve-Month
Total
ROPS Period
Fund Sources
Six-Month
Total Bond
Proceeds
Other
Funds RPTTF Admin
RPTTF
$- $- $2,498,802 $106,900 $2,605,702 $25,631,490
ROPS 26-27B - - 435,585 10,910 $446,495 $2,325,763
ROPS 27-28B - - 396,785 8,652 $405,437 $2,315,129
ROPS 28-29B - - 356,565 8,854 $365,419 $2,324,766
ROPS 29-30B - - 315,989 9,059 $325,048 $2,320,627
ROPS 30-31B - - 273,184 9,267 $282,451 $2,327,405
ROPS 31-32B - - 228,277 9,479 $237,756 $2,324,854
ROPS 32-33B - - 181,019 9,693 $190,712 $2,329,349
ROPS 33-34B - - 141,435 9,911 $151,346 $2,336,167
ROPS 34-35B - - 100,176 10,132 $110,308 $2,340,485
ROPS 35-36B - - 57,245 10,357 $67,602 $2,342,958
ROPS 36-37B - - 12,542 10,586 $23,128 $2,343,987
Orange City
Last and Final Recognized Obligation Payment Schedule (ROPS) - Summary by ROPS Period July 1, 2026 through June 30, 2037
353
A
Item
#
4 61
70 128
130
131
132
L
26-27A
(Jul-Dec)
RPTTF
$1,879,268
-
638,385
-
-
1,234,400
-
6,483
P Q
26-27B (Jan-Jun)
RPTTF Admin
RPTTF
$435,585 $10,910
- -
19,685 -
- -
- -
408,200 -
7,700 -
- -
T
27-28A
(Jul-Dec)
RPTTF
$1,909,692
-
654,685
-
-
1,248,200
-
6,807
X Y
27-28B (Jan-Jun)
RPTTF Admin
RPTTF
$396,785 $8,652
- -
- -
- -
- -
387,200 -
8,085 -
1,500 -
AB
28-29A
(Jul-Dec)
RPTTF
$1,959,347
-
-
-
-
1,952,200
-
7,147
AF AG
28-29B (Jan-Jun)
RPTTF Admin
RPTTF
$356,565 $8,854
- -
- -
- -
- -
348,075 -
8,490 -
- -
AJ
29-30A
(Jul-Dec)
RPTTF
$1,995,579
-
-
-
-
1,988,075
-
7,504
AN AO
29-30B (Jan-Jun)
RPTTF Admin
RPTTF
$315,989 $9,059
- -
- -
- -
- -
307,075 -
8,914 -
- -
AR
30-31A
(Jul-Dec)
RPTTF
$2,044,954
-
-
-
-
2,037,075
-
7,879
AV AW
30-31B (Jan-Jun)
RPTTF Admin
RPTTF
$273,184 $9,267
- -
- -
- -
- -
263,825 -
9,359 -
- -
AZ
31-32A
(Jul-Dec)
RPTTF
$2,087,098
-
-
-
-
2,078,825
-
8,273
BD BE
31-32B (Jan-Jun)
RPTTF Admin
RPTTF
$228,277 $9,479
- -
- -
- -
- -
218,450 -
9,827 -
- -
BH
32-33A
(Jul-Dec)
RPTTF
$2,138,637
-
-
-
-
2,128,450
-
10,187
Orange City
Last and Final Recognized Obligation Payment Schedule (ROPS) - ROPS Detail July 1, 2026 through June 30, 2037
(Report Amounts in Whole Dollars)
A B C D E F G H I
Item
# Project Name Obligation Type
Agreement
Execution
Date
Agreement
Termination
Date
Payee Description Project
Area
Total
Outstaning
Obligation
$25,631,490
4 2008 A&B and 2014A
Bonds
Fees 05/22/2012 09/01/2037 Richards,Watson
& Gershon
Bond counsel Orange
Merged
-
61 2008 Tax Allocation
Bonds Series B
Bonds Issued On
or Before 12/31/10
05/01/2008 12/30/2027 US Bank To fund Orange Merged & Amended Orange Merged
1,312,755
70 Successor Agency
Administrative Costs
Admin Costs 08/16/1983 07/05/2039 various Costs for maintaining Successor Agency operations Orange Merged
106,900
128 2014 Tax Allocation
Refunding Bonds Series
A
Bonds Issued After
12/31/10
12/04/2014 02/29/2024 US Bank 2014 Bond Refunding of the 1997 Tax Allocation Parity Bonds, Series A and the 2003 Tax Allocation Refunding Bonds, Series A. DOF approved Resolution No. OB-0055 that authorized the bond refunding and issuance.
Orange
Merged
-
130 2018 Tax Allocation
Refunding Bonds Series
A
Bonds Issued After
12/31/10
07/12/2018 09/01/2036 US Bank 2018 Bond Refunding of the 2008 Tax Allocation Bonds, Series A. DOF approved Resolution No. OB-0078 that authorized the bond refunding and issuance.
24,005,850
131 2008B, 2014A, & 2018A
Bonds
Fees 06/01/1997 09/01/2036 US Bank Fiscal agent fees 109,392 132 2008B, 2014A, & 2018A
Bonds
Fees 06/01/1997 09/01/2036 Willdan Bonds disclosure/arbitrage fees 96,593 354
A
Item
#
4 61
70 128
130
131
132
BL BM
32-33B (Jan-Jun)
RPTTF Admin
RPTTF
$181,019 $9,693
- -
- -
- -
- -
170,700 -
10,319 -
- -
BP
33-34A
(Jul-Dec)
RPTTF
$2,184,821
-
-
-
-
2,175,700
-
9,121
BT BU
33-34B (Jan-Jun)
RPTTF Admin
RPTTF
$141,435 $9,911
- -
- -
- -
- -
130,600 -
10,835 -
- -
BX
34-35A
(Jul-Dec)
RPTTF
$2,230,177
-
-
-
-
2,220,600
-
9,577
CB CC
34-35B (Jan-Jun)
RPTTF Admin
RPTTF
$100,176 $10,132
- -
- -
- -
- -
88,800 -
11,376 -
- -
CF
35-36A
(Jul-Dec)
RPTTF
$2,275,356
-
-
-
-
2,263,800
-
11,556
CJ CK
35-36B (Jan-Jun)
RPTTF Admin
RPTTF
$57,245 $10,357
- -
- -
- -
- -
45,300 -
11,945 -
- -
CN
36-37A
(Jul-Dec)
RPTTF
$2,320,859
-
-
-
-
2,310,300
-
10,559
CR CS
36-37B (Jan-Jun)
RPTTF Admin
RPTTF
$12,542 $10,586
- -
- -
- -
- -
- -
12,542 -
- -
355
Agenda Item
Orange City Council
Item #: 8.1. 1/13/2026 File #: 25-0713
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Trang Nguyen, Finance Director
1. SUBJECT
Public Hearing to consider revision of the Master Schedule of Fees and Charges to adopt revised administrative fees as a result of the Cost Allocation Plan and User Fee Study.
2. SUMMARY
A Cost Allocation Plan and User Fee Study prepared by Matrix Consulting Group was presented to the City Council in September 2025. Based on the study results and Council direction, this item proposes a limited update to the City of Orange Master Schedule of Fees to adopt revised fees within the Administration, Police, and Fire departments. Fees related to services provided by the Community Services, Public Works, and Community Development Departments will be brought forward for Council consideration at a later date.
3. RECOMMENDED ACTION
1. Conduct and close the Public Hearing.
2. Adopt Resolution No.11653. A Resolution of the City Council of the City of Orange amending the Master Schedule of Fees and Charges for various services.
4. FISCAL IMPACT
The proposed fee updates are intended to recover the reasonable cost of providing services and are not expected to generate revenue in excess of service delivery costs. Adoption of the updated Master Schedule of Fees is anticipated to have a positive fiscal impact on the General Fund and applicable special revenue funds. Detailed fiscal impacts vary by department and fee category.
5. STRATEGIC PLAN GOALS
Goal 2: Enhance Economic Development and Achieve Fiscal Sustainability Objective 2.6: Reduce subsidy from general tax revenues
6. DISCUSSION AND BACKGROUND
Background
The City of Orange maintains a Master Schedule of Fees that establishes charges for services provided by various City departments. The Master Schedule of Fees is periodically reviewed and updated to reflect changes in service delivery costs, operational requirements, and applicable regulatory requirements.
California law, including Government Code Sections 66016, 66018, and 66019, requires local City of Orange Printed on 1/8/2026Page 1 of 3
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356
Item #: 8.1. 1/13/2026 File #: 25-0713
California law, including Government Code Sections 66016, 66018, and 66019, requires local agencies to periodically review fees and ensure that fees do not exceed the reasonable cost of providing the associated service.
In September 2024, the City Council approved a contract with Matrix Consulting Group to prepare a Cost Allocation Plan and User Fee Study. The study was completed and presented to the City Council in September 2025. The City Council reviewed the Cost Allocation Plan and User Fee Study in September 2025 and discussed policy considerations related to user fees. Following discussion, the Council directed staff to conduct additional public outreach for certain fee categories. The report was received and filed.
Proposed Fee Updates
Based on Council direction at the September 2025 meeting, this update to the Master Schedule of Fees is limited to fees within the Administration, Fire, and Police Departments.
Fees related to services provided by the Community Services Department, Public Works Department, and Community Development Department are not included in this update. Based on Council feedback, staff will continue to evaluate those fees, including potential alternatives and public outreach opportunities, and will return to the City Council with recommended updates at a later date.
The proposed updates to the Master Schedule of Fees include:
· Adjustments to existing fees based on updated cost-of-service information; · Addition of new fees where services are currently provided without an established fee; · Removal of obsolete or no-longer-applicable fees; and · Clarification of fee descriptions to improve transparency and consistency.
A detailed listing of proposed fee changes by department is included as an attachment to this report and summarized as follows.
Administration
Administration fees encompass fees within the City Clerk, City Manager, and Finance Departments and are recommended at or near 100% cost recovery for most services because they primarily benefit individual users and are legally eligible for full recovery. Overall adjustments represent an average increase of 30%, with a majority of the increase in the business license category, reflecting updating staffing costs, overhead, and service levels
City Clerk fees include targeted eliminations for services no longer provided and minor clarifications to reflect current practices. Most fees are state- or resolution-set; locally controlled fees generally under-recover, primarily due to high-volume services such as passport photos and room rentals.
Finance fees include consolidation of business license processing fees, removal of duplicative permits, and addition of a credit card surcharge to recover processing costs. While most fees are near full recovery, modest under-recovery remains for high-volume business license applications and certain regulatory permits.
Film permit fees, administered by the City Manager’sOffice, remain consistent with prior years as the permitting process continues to be streamlined. These fees will be reviewed annually to ensure City of Orange Printed on 1/8/2026Page 2 of 3
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Item #: 8.1. 1/13/2026 File #: 25-0713
appropriate cost recovery as services evolve.
Overall, the Administration Department recovers approximately 95-98% of total costs.
Fire and Paramedic Services
Fire and paramedic fees are recommended at 100% full-cost recovery, considering most are related to user-specific services such as inspections, permits, paramedic transports, and construction reviews. Overall adjustments represent an average increase of 35%, reflecting updated staffing costs and improved tiering fee for larger or more complex projects.
Police
Police administrative fees are recommended to move toward improved cost recovery for user-specific services such as permits, records, fingerprinting, background checks, and parking permits. Proposed updates include eliminating duplicative or state-regulated fees, adding a new false alarm tier, and clarifying digital media and clearance-related fees. The Police Department also administers various fines and penalties identified within this section; these charges does not fall within the scope of the fee study and are not considered in the overall cost recovery.
Overall, the Police Department’sproposed fees aim to recover approximately 90% of total costs and overall adjustments represent an average increase of 25%.
Conclusion
This proposed action advances implementation of the Cost Allocation Plan and User Fee Study by adopting revised fees that more accurately reflect the cost of providing services, consistent with State law and City policy. The limited scope of this update allows the City to address cost recovery within the Administration, Police and Fire departments, while providing additional time for public outreach and policy discussion on other fee categories. Staff will return to the City Council at a later date with recommended updates for fees associated with the Community Services, Public Works, and Community Development Departments.
7. ATTACHMENTS
· Resolution No. 11653
· Updated Master Schedule of Fees
City of Orange Printed on 1/8/2026Page 3 of 3
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358
Agenda Item
Orange City Council
Item #: 8.1. 1/13/2026 File #: 25-0713
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Trang Nguyen, Finance Director
1. SUBJECT
Public Hearing to consider revision of the Master Schedule of Fees and Charges to adopt revised administrative fees as a result of the Cost Allocation Plan and User Fee Study.
2. SUMMARY
A Cost Allocation Plan and User Fee Study prepared by Matrix Consulting Group was presented to the City Council in September 2025. Based on the study results and Council direction, this item proposes a limited update to the City of Orange Master Schedule of Fees to adopt revised fees within the Administration, Police, and Fire departments. Fees related to services provided by the Community Services, Public Works, and Community Development Departments will be brought forward for Council consideration at a later date.
3. RECOMMENDED ACTION
1. Conduct and close the Public Hearing.
2. Adopt Resolution No.11653. A Resolution of the City Council of the City of Orange amending the Master Schedule of Fees and Charges for various services.
4. FISCAL IMPACT
The proposed fee updates are intended to recover the reasonable cost of providing services and are not expected to generate revenue in excess of service delivery costs. Adoption of the updated Master Schedule of Fees is anticipated to have a positive fiscal impact on the General Fund and applicable special revenue funds. Detailed fiscal impacts vary by department and fee category.
5. STRATEGIC PLAN GOALS
Goal 2: Enhance Economic Development and Achieve Fiscal Sustainability Objective 2.6: Reduce subsidy from general tax revenues
6. DISCUSSION AND BACKGROUND
Background
The City of Orange maintains a Master Schedule of Fees that establishes charges for services provided by various City departments. The Master Schedule of Fees is periodically reviewed and updated to reflect changes in service delivery costs, operational requirements, and applicable regulatory requirements.
California law, including Government Code Sections 66016, 66018, and 66019, requires local City of Orange Printed on 1/8/2026Page 1 of 3
powered by Legistar™
359
Item #: 8.1. 1/13/2026 File #: 25-0713
California law, including Government Code Sections 66016, 66018, and 66019, requires local agencies to periodically review fees and ensure that fees do not exceed the reasonable cost of providing the associated service.
In September 2024, the City Council approved a contract with Matrix Consulting Group to prepare a Cost Allocation Plan and User Fee Study. The study was completed and presented to the City Council in September 2025. The City Council reviewed the Cost Allocation Plan and User Fee Study in September 2025 and discussed policy considerations related to user fees. Following discussion, the Council directed staff to conduct additional public outreach for certain fee categories. The report was received and filed.
Proposed Fee Updates
Based on Council direction at the September 2025 meeting, this update to the Master Schedule of Fees is limited to fees within the Administration, Fire, and Police Departments.
Fees related to services provided by the Community Services Department, Public Works Department, and Community Development Department are not included in this update. Based on Council feedback, staff will continue to evaluate those fees, including potential alternatives and public outreach opportunities, and will return to the City Council with recommended updates at a later date.
The proposed updates to the Master Schedule of Fees include:
· Adjustments to existing fees based on updated cost-of-service information; · Addition of new fees where services are currently provided without an established fee; · Removal of obsolete or no-longer-applicable fees; and · Clarification of fee descriptions to improve transparency and consistency.
A detailed listing of proposed fee changes by department is included as an attachment to this report and summarized as follows.
Administration
Administration fees encompass fees within the City Clerk, City Manager, and Finance Departments and are recommended at or near 100% cost recovery for most services because they primarily benefit individual users and are legally eligible for full recovery. Overall adjustments represent an average increase of 30%, with a majority of the increase in the business license category, reflecting updating staffing costs, overhead, and service levels
City Clerk fees include targeted eliminations for services no longer provided and minor clarifications to reflect current practices. Most fees are state- or resolution-set; locally controlled fees generally under-recover, primarily due to high-volume services such as passport photos and room rentals.
Finance fees include consolidation of business license processing fees, removal of duplicative permits, and addition of a credit card surcharge to recover processing costs. While most fees are near full recovery, modest under-recovery remains for high-volume business license applications and certain regulatory permits.
Film permit fees, administered by the City Manager’sOffice, remain consistent with prior years as the permitting process continues to be streamlined. These fees will be reviewed annually to ensure City of Orange Printed on 1/8/2026Page 2 of 3
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Item #: 8.1. 1/13/2026 File #: 25-0713
appropriate cost recovery as services evolve.
Overall, the Administration Department recovers approximately 95-98% of total costs.
Fire and Paramedic Services
Fire and paramedic fees are recommended at 100% full-cost recovery, considering most are related to user-specific services such as inspections, permits, paramedic transports, and construction reviews. Overall adjustments represent an average increase of 35%, reflecting updated staffing costs and improved tiering fee for larger or more complex projects.
Police
Police administrative fees are recommended to move toward improved cost recovery for user-specific services such as permits, records, fingerprinting, background checks, and parking permits. Proposed updates include eliminating duplicative or state-regulated fees, adding a new false alarm tier, and clarifying digital media and clearance-related fees. The Police Department also administers various fines and penalties identified within this section; these charges does not fall within the scope of the fee study and are not considered in the overall cost recovery.
Overall, the Police Department’sproposed fees aim to recover approximately 90% of total costs and overall adjustments represent an average increase of 25%.
Conclusion
This proposed action advances implementation of the Cost Allocation Plan and User Fee Study by adopting revised fees that more accurately reflect the cost of providing services, consistent with State law and City policy. The limited scope of this update allows the City to address cost recovery within the Administration, Police and Fire departments, while providing additional time for public outreach and policy discussion on other fee categories. Staff will return to the City Council at a later date with recommended updates for fees associated with the Community Services, Public Works, and Community Development Departments.
7. ATTACHMENTS
· Resolution No. 11653
· Updated Master Schedule of Fees
City of Orange Printed on 1/8/2026Page 3 of 3
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361
RESOLUTION NO. 11653
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ORANGE AMENDING
THE MASTER SCHEDULE OF FEES AND
CHARGES FOR VARIOUS SERVICES.
WHEREAS, pursuant to Chapter 3.10 of the Orange Municipal Code, the City Council has established and maintained a Master Schedule of Fees and Charges, consisting of fees and charges for services provided by the City to persons using such services; and
WHEREAS, in accordance with Chapter 3.10 of the Orange Municipal Code, the Master Schedule of Fees and Charges has been periodically amended and revised from time to time by the City Council; and
WHEREAS, the Master Schedule of Fees and Charges includes fees for various services provided by the City, as well as fees for the rental of City facilities and equipment; and
WHEREAS, pursuant to Government Code Section 50076 the amount the City may charge for specified services cannot exceed the estimated reasonable cost of providing the service; and
WHEREAS, the City contracted with Matrix Consulting Group to complete a user fee study, to estimate the cost of providing services for which fees are charged and to provide recommendations on the updating of the Master Schedule of Fees and Charges ; and
WHEREAS, fees charged for the rental of City facilities and equipment are not subject to Government Code Section 50076.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Orange as follows:
1. The Master Schedule of Fees and Charges is hereby amended and Attachment “A” to this Resolution is hereby adopted, modifying the Master Schedule of Fees and Charges to provide for the inclusion of the amounts of fees for those listed in Attachment “A”.
2. The City Council finds that the fees set forth in Attachment “A” do not exceed the reasonable cost of services provided by the City in connection with the services provided and that the fees for the rental of City facilities are set at a rate to reasonably insure that the cost of the facilities and equipment rental is borne by those seeking to utilize such facilities and equipment.
3. The fees listed in Attachment “A” shall be effective March 1, 2026. 362
2 4. If the fees set forth in this Resolution or the application thereof to any person or circumstance is held to be unconstitutional or otherwise invalid by any court of competent jurisdiction, such invalidity shall not affect any other fee, charge, or rate, or application thereof, which can be implemented without the invalid fee, charge, or rate, or application t hereof, and to this end the fees, charges and rates of this Resolution are declared to be severable.
ADOPTED this ____ day of ___________________, 2026.
Daniel R. Slater, Mayor, City of Orange
ATTEST:
Pamela Coleman, City Clerk, City of Orange
APPROVED AS TO FORM:
Nathalie Adourian
City Attorney, City of Orange
STATE OF CALIFORNIA )
COUNTY OF ORANGE )
CITY OF ORANGE )
I, PAMELA COLEMAN, City Clerk of the City of Orange, California, do hereby certify that the foregoing Resolution was duly and regularly adopted by the City Council of the City of Orange at a regular meeting thereof held on the 12th day of November 2025, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
Pamela Coleman, City Clerk, City of Orange
363
ATTACHMENT “A”
MASTER SCHEDULE OF FEES AND CHARGES EFFECTIVE MARCH 1, 2026.
[Behind this sheet.]
364
Master Fee Schedule
Fee Name Unit Current Fee Total Cost
Recommended
Fee
%
Recovery
%
Increase
City Clerk
Document Certification Each 10$ 16$ 15$ 94% 50% Filing of Circulators of an Initiative Each 200$ 200$ 200$ 100% 0% Subpoena for Records Each 15$ 15$ 15$ 100% 0% Photocopy:
Election-Related Per Copy 0.10$ 0.10$ 0.10$ 100% 0% Black & White Per Copy 0.15$ 0.15$ 0.15$ 100% 0% Color Copy Per Copy 0.25$ 0.25$ 0.25$ 100% 0% Flash Drive Copy Each 25$ 31$ 30$ 97% 20% Passport Processing Each 35$ 35$ 35$ 100% 0% Passport Photo Each 15$ 20$ 15$ 75% 0% Candidate Registration Each 25$ 25$ 25$ 100% 0% Lobbyist Registration Fee:
Initial Each 190$ 190$ 190$ 100% 0% Annual Each 190$ 190$ 190$ 100% 0% Room Rental:
Weimer Room Per Hour 115$ 170$ 170$ 100% 48% Conference Room C Per Hour 115$ 168$ 165$ 98% 43% City Manager
FILMING FEES
Filming Fees:
Application Fees Each 40$ 40$ 0%
Citywide (Excludes Plaza District) Each 208$ 208$ 0% Plaza District Motion Each 444$ 444$ 0% Plaza District Still Each 208$ 208$ 0% Parks Each 218$ 218$ 0%
Preparation and Strike Days Daily Use Rate 50% 50% 0%
Additional Staff Time Charged Hourly in Excess of Two HoursEach Actual Cost Actual Cost 0% Police Officer Each Actual Cost Actual Cost 0%
Finance
Returned Check Charge: 0%
First check Each 25$ 25$ 25$ 100% 0% Subsequent check Each 35$ 35$ 35$ 100% 0% Credit Card Surcharge % of Fee New 3.12% 3.12% 100% 0%
Accounts Receivable Delinquent Penalty:
After 30 Days Outstanding Balance 20% 20% 0%
After 60 Days Outstanding Balance 30% 30% 0%
Business Licenses
New Business License Application Each 76$ 79$ 79$ 100% 4% Annual Renewal Processing Fee Each Modified 26$ 26$ 100% 0% Duplicate Certificate Each 10$ 14$ 14$ 100% 40% Change of Location Each 10$ 44$ 44$ 100% 340% Massage Permit - includes material + inspectionEach 250$ 651$ 651$ 100% 160% Initial Regulatory Permit Application Each 100$ 109$ 109$ 100% 9% Secondhand Dealer Renewal Permit Each 40$ 87$ 87$ 100% 118% Firearm Regulatory Permit Renewal Each 30$ 216$ 216$ 100% 620% Non-compliance Penalty:
After 90 Days for Renewals Each 50$ 50$ 0% After 45 Days for New Applicants Each 50$ 50$ 0% Short Term Rental Permit Each 250$ 491$ 491$ 100% 96% Fines for Violations of Short Term Rental Regulations
1st Offense:
Minor Offense Each 250$ 250$ 0%
Major Offense Each 1,000$ 1,000$ 0%
2nd Offense:
Minor Offense Each 500$ 500$ 0%
Major Offense Each 1,500$ 1,500$ 0%
3rd and Subsequent Offenses:
Minor Offense Each 1,000$ 1,000$ 0%
Fire
Paramedic Services
Annual Paramedic Subscription Program Per Year 60$ 68$ 68$ 100% 13% Additional 10 employees/residents for businesses and congregate living facilitiesPer 10 Employees Modified 68$ 68$ 100% 0% Basic Life Support (BLS) Per Call 405$ 482$ 482$ 100% 19% Advanced Life Support (ALS) Per Call 508$ 681$ 681$ 100% 34% Transport Fees Each 1,876$ 2,044$ 2,044$ 100% 9% Mileage Per Mile 20$ 27$ 27$ 100% 38% Emergency Transport Standby Time
ALS Per 30 Mins Per Person Modified 202$ 202$ 100% 0% BLS Per 30 Mins Per Person Modified 117$ 117$ 100% 0% Late Fees for Haz Mat Disclosure
After 30 days Annual Disclosure Fee 20% 20% 0%
Incomplete form submittal after 30 days Annual Disclosure Fee 20% 20% 0% After 45 days Annual Disclosure Fee Additional 30% Additional 30% 0% Incomplete form submittal after 45 days Annual Disclosure Fee Additional 30% Additional 30% 0% Hazardous Materials Specialist consultation charge for failureEach 60$ 60$ 0% Penalty for failure to comply with precautions against fire and the spread of fireEach 350$ 350$ 0% False Alarms
365
Master Fee Schedule
Fee Name Unit Current Fee Total Cost
Recommended
Fee
%
Recovery
%
Increase
Excess of 1 alarm in any 30 day period Each 174$ 174$ 0% Excess of 2 alarms in any 6 month periodEach 174$ 174$ 0% Failure to Notify of Testing or Work onSystem Each 174$ 174$ 0% Valid Code Complaint (billed to violator) Actual Cost Actual Cost Actual Cost 0% Annual Fire Permits / Special Events:
Inspections:
Apartments:
3-25 units Per Inspection 85$ 183$ 183$ 100% 115% 26-75 units Per Inspection 285$ 480$ 480$ 100% 68% 76-150 units Per Inspection 400$ 678$ 678$ 100% 70% 151-250 units Per Inspection 660$ 876$ 876$ 100% 33% 251-350 units Per Inspection 808$ 1,075$ 1,075$ 100% 33% 351-450 units Per Inspection 955$ 1,273$ 1,273$ 100% 33% AB38/Home Assessment Fee Each 136$ 194$ 194$ 100% 43% Waste Handling - Including Wrecking Yards, Junk Yards, and Waste Material HandlingEach 280$ 325$ 325$ 100% 16% Open Burning - Excluding Recreational Fires Each 232$ 381$ 381$ 100% 64% Open Flames & Candles Each 232$ 381$ 381$ 100% 64% Cellulose Nitrate Film in Group A Occupancy Each 47$ 124$ 124$ 100% 164% Combustible Fiber Storage or Handling in Excess of 100 CubicEach 187$ 245$ 245$ 100% 31% Cryogenics Fluids Not Requiring Hazardous Materials DisclosureEach 47$ 124$ 124$ 100% 164% Dry Cleaning Each 187$ 245$ 245$ 100% 31% Dust Producing Operation - Combustible DustEach 93$ 164$ 164$ 100% 76% Repair Garages - Includes Associated Fuel DispensingEach 47$ 124$ 124$ 100% 164% High Piled Storage in Excess of 500 Square FeetEach 140$ 205$ 205$ 100% 46% Lumber Yard or Woodworking Plant Each 280$ 325$ 325$ 100% 16% Magnesium - Melting, Casting, Heat-Treating or Grinding anAmount in Excess of 10 PoundsEach 93$ 164$ 164$ 100% 76% Organic Coatings - Production in Excess of 1 Gallon per DayEach 140$ 205$ 205$ 100% 46% Ovens, Industrial Baking or Dry Each 93$ 164$ 164$ 100% 76% Tank Vehicles Each 47$ 124$ 124$ 100% 164% Temporary Membrane Structures and Tents Each 232$ 381$ 381$ 100% 64% Hot Work; or Cutting or Welding Each 47$ 124$ 124$ 100% 164% Explosives - Explosive Materials, Fireworks or PyrotechnicSpecial EffectsPer Hour 309$ 480$ 480$ 100% 55% Buildings Originally Constructed to High-Rise Standards - LessEach 1,545$ 2,066$ 2,066$ 100% 34% High Rise Building Each 1,854$ 2,462$ 2,462$ 100% 33%Mall Buildings, Covered or Open - Placement of Fixtures, Displays or Equipment; Display of Liquid or Gas-Fired
Equipment; or Use of Open-Flame or Flame-Producing
Equipment
Temporary Kiosks Each 154$ 282$ 282$ 100% 83% Open flame / flame producing devices Each 154$ 282$ 282$ 100% 83% Parade Floats Each 39$ 133$ 133$ 100% 241% Places of Assembly Each 187$ 245$ 245$ 100% 31% Spraying or Dipping - Utilization of Flammable or CombustibleEach 93$ 164$ 164$ 100% 76% Tire Rebuilding Plant Each 93$ 164$ 164$ 100% 76% Care Facilities:
7-99 Occupants Each 348$ 530$ 530$ 100% 52% 100-199 occupants Each 463$ 678$ 678$ 100% 46% 200+ occupants Each 502$ 728$ 728$ 100% 45% New Facility Inspection Fee:
25 clients or less Each 463$ 678$ 678$ 100% 46% 26+ clients Each 502$ 728$ 728$ 100% 45% Hospitals & Convalescent:
1-99 beds Each 348$ 530$ 530$ 100% 52% 100-199 beds Each 463$ 678$ 678$ 100% 46% 200+ beds Each 502$ 728$ 728$ 100% 45% Day Care Facilities
Non-Residential Based Each 232$ 381$ 381$ 100% 64% General Use Permits Per Hour 163$ 273$ 273$ 100% 67% Fireworks Display - min 2 hours Per Hour 309$ 480$ 480$ 100% 55% Spill Response:
Up to 5 gallons Each 894$ 1,182$ 1,182$ 100% 32% Over 5 gallons Each Actual Cost Actual Cost Actual Cost 0% After Hours Work
Fire Safety Specialist Per Hour 154$ 176$ 176$ 100% 14% Hazardous Materials Specialist Per Hour 161$ 185$ 185$ 100% 15% Fire Plan Examiner Per Hour 166$ 191$ 191$ 100% 15% Fire Captain Per Hour 201$ 233$ 233$ 100% 16% Re-inspection Fee for Rejected Prevention Division InspectionEach 179$ 318$ 318$ 100% 78% Report Fees Each 61$ 84$ 84$ 100% 38% Non-Criminal
Cause & origin Investigators Report Per Hour 196$ 204$ 204$ 100% 4% Misc. Investigators Report Per Hour 196$ 204$ 204$ 100% 4% SFD Investigators Report Per Hour 196$ 204$ 204$ 100% 4% Commercial Occupancy Investigators ReportPer Hour 196$ 204$ 204$ 100% 4% Standby Time Hazardous Materials Specialist Per Hour 161$ 196$ 196$ 100% 22% Change Hazardous Materials Contents of Underground
Storage Tank
Per Hour 561$ 196$ 196$ 100% -65% Hazardous Materials - Store, Handle, Use Sell Per Hour 561$ 171$ 171$ 100% -70% 366
Master Fee Schedule
Fee Name Unit Current Fee Total Cost
Recommended
Fee
%
Recovery
%
Increase
Review HMMP Plans Per Hour 154$ 193$ 193$ 100% 25% Flammable or Combustible / Liquid Pipeline Operation /ExcavationPer Hour 322$ 196$ 196$ 100% -39% Hazardous Materials - Disclosure Fees:
1 material Each 272$ 349$ 349$ 100% 28% 2-4 materials Each 433$ 555$ 555$ 100% 28% 5-9 materials Each 594$ 760$ 760$ 100% 28% 10-15 materials Each 674$ 862$ 862$ 100% 28% 16-20 materials Each 795$ 1,016$ 1,016$ 100% 28% 21-25 materials Each 996$ 1,273$ 1,273$ 100% 28% 26-30 materials Each 1,117$ 1,427$ 1,427$ 100% 28% 31-44 materials Each 1,238$ 1,580$ 1,580$ 100% 28% 45+ materials Each 1,399$ 1,786$ 1,786$ 100% 28% Underground Tanks:
1 tank Each 705$ 904$ 904$ 100% 28% 2 tanks Each 866$ 1,110$ 1,110$ 100% 28% 3 tanks Each 1,027$ 1,315$ 1,315$ 100% 28% 4 tanks Each 1,188$ 1,520$ 1,520$ 100% 28% 5 tanks Each 1,349$ 1,725$ 1,725$ 100% 28% Class I or II liquids Removal Each 322$ 410$ 410$ 100% 27% To install, alter, remove, abandon, or temporarily place outof serviceEach 161$ 205$ 205$ 100% 27% To change type of contents to a material other thandesigned for - 2 hour min - per hourPer Hour 161$ 205$ 205$ 100% 27% Plan Check Hazmat Fee Per Hour 161$ 205$ 205$ 100% 27% Existing Tank Monitoring System Restart Each 644$ 820$ 820$ 100% 27% Aerosol Products - Level 2 or 3 in excess of 500 poundsEach 140$ 120$ 120$ 100% -14% Amusement Building Each 386$ 537$ 537$ 100% 39% Aviation Facility Each 421$ 362$ 362$ 100% -14% Carnival or Fair Per Hour 309$ 438$ 438$ 100% 42% Compressed Gas Not Requiring Hazardous Materials
Disclosure
Each 140$ 120$ 120$ 100% -14% Exhibits & Trade Shows - Min 2 hours Per Hour 309$ 438$ 438$ 100% 42% Flammable & Combustible Liquids Each 140$ 120$ 120$ 100% -14% Floor Finishing - in Excess of 350 Sq. Ft. Using Class I or IIliquidsEach 154$ 240$ 240$ 100% 56% Fruit & Crop Ripening - Using Ethylene Gas Each 140$ 120$ 120$ 100% -14% Fumigation & Insecticidal Fogging Each 77$ 141$ 141$ 100% 83% Hazardous Materials Not Requiring Hazardous Materials DisclosureEach 140$ 120$ 120$ 100% -14% Hazardous Production Materials Facility Each 309$ 438$ 438$ 100% 42% Liquid or Gas-Fueled Vehicle(s) in an Assembly BuildingEach 154$ 240$ 240$ 100% 56% Liquid Propane Gas Not Requiring Hazardous Materials DisclosureEach 140$ 120$ 120$ 100% -14% Miscellaneous Combustible Storage in Excess of 2,500 CubicFeetEach 140$ 120$ 120$ 100% -14% Open Flame or Torch - Removal of Paint or Use within a Wildfire Risk AreaEach 77$ 141$ 141$ 100% 83% Private Fire Hydrant - Use or Removal from Service (1 hour min)Per Hour 154$ 240$ 240$ 100% 56% Pyrotechnic Special Effects Material - Use or Handling (1 hour min)Per Hour 154$ 240$ 240$ 100% 56% Pyroxylin Plastics - Storage or Handling in Excess of 25 Pounds; or Assembly or Manufacture of Products containing PyroxylinEach 280$ 241$ 241$ 100% -14% Rooftop Heliport Each 140$ 120$ 120$ 100% -14% Storage of Scrap Tires & Tire Byproducts - Exterior Storage Exceeding 2,500 Cubic Feet; or Indoor Storage of Any AmountEach 280$ 241$ 241$ 100% -14% Wood Products - Storage of Chips, Hogged Material, Lumberor Plywood in Excess of 200 Cubic FeetEach 140$ 120$ 120$ 100% -14%Activity Related to Motion Picture, Television, or Commercial Production - Change of Building Use or Occupancy;
Attendance of Live Audience; Wrap Party; Use of
Pyrotechnic Special Effect; Open Flame; Use of Flammable or Combustible Liquid or Gas; Each 154$ 240 $ 240$ 100% 56% 2nd and subsequent Re-Inspection for Same Violation.Each 292$ 351$ 351$ 100% 20% Fire Flow Test Witnessing Each New 240$ 240$ 100% 0% Fire Clearance Per Hour New 240$ 240$ 100% 0% Fire Construction Permits:
Fire Protection Systems:
New:
1-5 devices Each 966$ 1,120$ 1,120$ 100% 16% 6-15 devices Each 1,207$ 1,325$ 1,325$ 100% 10% 16-30 devices Each 1,610$ 1,951$ 1,951$ 100% 21% 31-50 devices Each 2,253$ 2,262$ 2,262$ 100% 0% 51-100 devices Each 2,575$ 2,575$ 2,575$ 100% 0% 101-500 devices Each 5,151$ 2,994$ 2,994$ 100% -42% 501-1,000 devices Each 8,371$ 3,202$ 3,202$ 100% -62% Each additional 500 devices or portion thereof over 1,000Each Add'l 500 Devices 3,220$ 707$ 707$ 100% -78% Modifications:
1-5 devices Each 644$ 704$ 704$ 100% 9% 6-15 devices Each 724$ 1,019$ 1,019$ 100% 41% 16-30 devices Each 1,046$ 1,435$ 1,435$ 100% 37% 31-50 devices Each 1,207$ 1,643$ 1,643$ 100% 36% Each additional 50 devices or portion thereofEach Add'l 50 Devices 322$ 87$ 87$ 100% -73% Fire Sprinklers - 13 / 13D / 13R:
New Construction:
Up to 50 Heads Each 1,449$ 1,743$ 1,743$ 100% 20% 50-100 Heads Each 2,012$ 2,471$ 2,471$ 100% 23% 101-500 Heads Each 4,910$ 2,994$ 2,994$ 100% -39% 501-1,000 Heads Each 8,130$ 3,202$ 3,202$ 100% -61% Each additional 500 heads or portion thereof over 1,000Each Add'l 500 Heads 3,220$ 915$ 915$ 100% -72% 367
Master Fee Schedule
Fee Name Unit Current Fee Total Cost
Recommended
Fee
%
Recovery
%
Increase
Tenant Improvements / Modifications:
Up to 50 Heads Each 805$ 1,123$ 1,123$ 100% 40% 50-100 Heads Each 1,046$ 1,435$ 1,435$ 100% 37% Each additional 50 heads or portion thereofEach Add'l 50 Heads 322$ 415$ 415$ 100% 29% Preaction Fire Sprinklers:
New Construction:
Up to 50 Heads Each 1,932$ 2,156$ 2,156$ 100% 12% 50-100 Heads Each 2,253$ 2,572$ 2,572$ 100% 14% Each additional 50 heads or portion thereofEach Add'l 50 Heads 322$ 415$ 415$ 100% 29% Tenant Improvements / Modifications:
Up to 50 Heads Each 1,046$ 1,435$ 1,435$ 100% 37% 50-100 Heads Each 1,449$ 1,955$ 1,955$ 100% 35% Each additional 50 heads or portion thereofEach Add'l 50 Heads 322$ 415$ 415$ 100% 29% Underground Private Fire Service Line Each 1,851$ 1,945$ 1,945$ 100% 5% Automatic Fire Extinguishing Systems (Hoods, spray booths,etc.)Each 644$ 915$ 915$ 100% 42% Spraying or Dipping - Flammable or Combustible LiquidsBoothsEach 805$ 1,123$ 1,123$ 100% 40% Clean Agent Systems Each 1,127$ 1,539$ 1,539$ 100% 37% Smoke Control Systems Each 2,897$ 3,825$ 3,825$ 100% 32% Fire Pumps Each 1,610$ 2,162$ 2,162$ 100% 34% Standpipe System Each 885$ 1,227$ 1,227$ 100% 39% High Piled Storage Each 966$ 1,331$ 1,331$ 100% 38% Dry Cleaning Each 644$ 915$ 915$ 100% 42% Dust Production Each 805$ 1,123$ 1,123$ 100% 40% Industrial Ovens Each 805$ 1,123$ 1,123$ 100% 40% Carbon Dioxide System Exceeding 100 pounds of CO2 Used in Beverage Dispensing ApplicationEach 140$ 704$ 704$ 100% 403% High Rise Building
Base (includes 6 floors) Each 3,219$ 4,241$ 4,241$ 100% 32% Per additional floor Each Add'l Floor 322$ 415$ 415$ 100% 29% Temporary Membrane Structures and Tents Each 724$ 1,019$ 1,019$ 100% 41% Tanks:
Underground Tanks:
First Tank Each 2,575$ 3,367$ 3,367$ 100% 31% Each additional tank Each 483$ 615$ 615$ 100% 27% Repair or Removal Per Hour New 196$ 196$ 100% 0% Aboveground Tanks:
First Tank Each 966$ 1,315$ 1,315$ 100% 36% Each additional tank Each 322$ 410$ 410$ 100% 27% Mechanical Refrigeration Equipment Regulated by CFCEach 140$ 902$ 902$ 100% 544% Vegetation Management Fuel Modifications Each 1,127$ 1,539$ 1,539$ 100% 37% Special Events Application Each 121$ 282$ 282$ 100% 133% Plan Check & Inspection Fees - Construction
Building Construction Plan
Check & Inspection Fees 0$ 0 $ 0$ 100% 0% Miscellaneous Plan Review - per hour Each 161$ 211$ 211$ 100% 31% Miscellaneous Services and Materials Actual Cost Actual Cost Actual Cost Actual Cost 0%
SURCHARGES
Technology Fee % of Permit Fee Modified 10% 10% 0%
Police
ABC License (Alcoholic Beverage License); fee includes
costs to conduct background investigation required by
the ABC Dept and to process the application
New ABC License Application Deposit 5,000$ 2,323$ 2,500$ 108% -50% Renewal ABC License Application Each 67$ 38$ 38$ 100% -43% Bike License
New Bike License Each 4$ 4$ 4$ 100% 0% Renewal Bike License Each 2$ 2$ 2$ 100% 0% False Alarms
1st False Alarm Each -$ 198$ -$ 0% 0% 2nd False Alarm Each -$ 198$ -$ 0% 0% 3rd False Alarm Each 150$ 198$ 150$ 76% 0% 4th False Alarm Each 200$ 198$ 200$ 101% 0% 5th False Alarm Each 200$ 198$ 200$ 101% 0% 6+ False Alarms Each New 198$ 300$ 152% 0% Fines
Commercial Vehicle in Residential Areas Each 100$ 100$ 0% Handicapped Fine Each 300$ 300$ 0%
Parking Fines Each 65$ 65$ 0%
Party Calls / Noise Disturbance:
First Offense Each Actual Cost -$ 0% Second & Subsequent Offenses Each Actual Cost Actual Cost 0% Seventy-Two Hour Parking Each 150$ 150$ 0% Massage Operator Testing Service
Background Information* Each 114$ 260$ 260$ 100% 128% Testing Cost (initial or retake) Each 114$ 153$ 153$ 100% 34% On Street Parking of Oversized Vehicles
Annual Permit / Sole Means of Transportation Per Year 15$ 25$ 25$ 100% 67% Seven-Day Visitor Permit Each 27$ 27$ 27$ 100% 0% Other Fees
Business License Review Each 49$ 153$ 153$ 100% 212% 368
Master Fee Schedule
Fee Name Unit Current Fee Total Cost
Recommended
Fee
%
Recovery
%
Increase
Citation Validation Each 30$ 42$ 35$ 83% 17% Civil Subpoena Per Subpoena 15$ 15$ 0% Copies of Citations Per Citation 6$ 21$ 15$ 71% 150% Digital Media CD / DVD / USB Copy
Processing Each 25$ 32$ 32$ 100% 28% Materials Cost Each 6$ 31$ 10$ 32% 67% Immigration Clearance Letter Each 30$ 65$ 45$ 69% 50% Livescan Each 35$ 65$ 60$ 92% 71% Local Background Check Each 30$ 65$ 45$ 69% 50% Notification Letter Each 30$ 65$ 45$ 69% 50% Plan Check & Inspection Fees - Construction
Building Construction Plan
Check & Inspection Fees 0$ Actual Cost Actual Cost 0%
Private Property Impound Each 18$ 32$ 32$ 100% 78% Photocopy
Black & White Copy Per Page 0$ 0$ 0% Color Copy Per Page 0$ 0$ 0%
Tow Truck Driver Background
Initial* Each 85$ 125$ 50$ 40% -41% Renewal Each 65$ 87$ 12$ 14% -82% Vehicle ID Verification - per vehicle Each 75$ 157$ 125$ 80% 67% Vehicle Repossession Each 15$ 15$ 0% Witness Fee Deposit Per Day 275$ 275$ 275$ 100% 0% Parking Permits
Business Parking Permit Each 30$ 49$ 49$ 100% 63% Chapman Parking Permit Per Student, Per Year 30$ 42$ 42$ 100% 40% Landlord Permit (Up to 1 permits per household)Each 29$ 36$ 36$ 100% 24% 3+ Units / Apartments (Up to 3 permits per household)Each 30$ 38$ 38$ 100% 27% Duplex (Up to 4 permits per household) Each 30$ 38$ 38$ 100% 27% Single-Family (up to 5 permits per household) Each 30$ 38$ 38$ 100% 27% Retail Establishment Inspection-Firearms
Annual Inspection Each 88$ 43$ 43$ 100% -51% Initial Inspection Each 221$ 86$ 86$ 100% -61% Re-inspection Fee (upon 3rd inspection) Per Hour 97$ 43$ 43$ 100% -56% Tow Fees
OMC / CVC Tow Release Each 200$ 166$ 200$ 120% 0% 30-day Impound Release Each 245$ 235$ 245$ 104% 0% DUI Arrest Tow Release Each 285$ 199$ 285$ 143% 0% 369
Agenda Item
Orange City Council
Item #: 9.1. 1/13/2026 File #: 25-0610
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
Dirt hauling permit for the development of Tract 18163, currently owned by Milan REI X, LLC.
2. SUMMARY
Milan REI X, LLC, holds the rights to the approved Tentative Tract Map 18163, entitling 22 single- family residential lots over former APN# 370-011-21. The final tract map is expected to be recorded in March 2026 and sold to a successor owner. Milan REI X, LLC seeks to obtain various related entitlements, permits, and approvals prior to sale, including the associated dirt hauling permit.
3. RECOMMENDED ACTION
Approve the hauling operation, route, and conditions delineated in the staff report; authorize staff to issue a haul permit and approve minor adjustments, including, but not limited to, extending the duration, if necessary.
4. FISCAL IMPACT
None. Will generate nominal permitting fees to offset staff time.
5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology
6. DISCUSSION AND BACKGROUND
Background
Milan REI X, LLC (Milan) owns former APN # 370-011-21 and the development rights for 22 single family dwellings associated with approved Tentative Tract Map 18163. Together, this future residential development project is currently referred to as “Mabury22.” The Mabury 22 site is in East Orange, just south of Mabury Avenue and generally bounded by Cannon Street to the west, Orange Park Boulevard to the east, and Santiago Creek to the south. A vicinity map is attached for reference.
Milan anticipates that the Final Tract Map will be recorded in Spring 2026, after selling the project to the prospective merchant builder (D.R. Horton). As a condition of sale, Milan has committed to deliver an entitled project, with all necessary permits secured.
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Pursuant to the attached Memorandum of Understanding (MOU) between the City and Milan, Milan has submitted, and will continue to submit, plans and permit applications related to Mabury 22 (referred to within the MOU as the “TTMProject”)for ministerial review and approval. All submittals will be processed in accordance with the City of Orange Municipal Code, Grading Manual, and all applicable engineering and public safety standards.
The infrastructure plans related to Mabury 22, including, but not limited to, grading plans, utility plans, drainage plans, and other improvements, are expected to be approved by staff, as part of the plan check process, no later than mid-January. As a result, staff can administratively process all city- issued permits related to Mabury 22, except for the transportation (haul) permit. Because the volume of dirt that needs to be moved exceeds 30,000 cubic yards (approximately 130,000 cubic yards in this case,) the Tentative Tract Map’s conditions-of-approval, specifically Resolution No. 11268, requires City Council approval of the haul permit.
The approval to haul, if granted, would authorize the operational details described herein, including a haul route for moving dirt, along with conditions of approval that the applicant must adhere to.
Moreover, the City Council would authorize staff to approve minor adjustments, including extending permit duration, if necessary. Additionally, the approval would be for a dirt-hauling operation related to the development of Mabury 22 and, assuming a timely application and conformance with all entitlements and related permits, extend to any successor owner and their project contractors.
Haul Route Scenarios and Operational Details
There are two haul route scenarios, identified below in order of preference, that would require a city- issued haul permit.
Scenario 1 (Option 2 on attached TMP): An on-site haul route road would be constructed across the Santiago Creek and clean fill material would be imported from an off-site source via the Scenario 1 Haul Route (attached), onto the Rio Santiago property (generally located south of Mabury 22 and north of Santiago Canyon Road,) and moved across said road to the development site.
This scenario requires approval from the Santa Ana Regional Water Quality Control Board (Santa Ana Water Board.) It also requires the Orange County Health Care Agency, Environmental Health Division acting as the Lead Enforcement Agency (LEA), to determine whether soil from one on-site stockpile can be moved within the site and relocated in a manner as to not conflict with alignment of the proposed land bridge that would connect the Rio Santiago and Mabury 22 sites.
In a letter dated December 23, 2025, The Santa Ana Water Board issued a comment letter to Milan, concurring with its proposed scope of work associated with Scenario 1. Specifically, the Stockpile “H” could be altered to accommodate an on-site haul route road, subject to the commitments and comments delineated in the attached comment letter. And the LEA has also provided their concurrence in an email to the applicant.
The haul route would consist of trucks entering the City through the 55 Freeway via eastbound Katella Ave/Villa Park Rd/Santiago Cyn Rd, then turning left into the Rio Santiago property.
Scenario 2 (Option 3 on attached TMP):
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Scenario 2 may only be permitted if Scenario 1 is determined to be infeasible. Confirming infeasibility requires a complete written submittal to the Public Works Director (or designee) with documentation showing that Scenario 1 cannot reasonably be implemented due to regulatory constraints or physical site conditions (e.g., written agency denial, written agency conditions that materially prevent construction or operation of the land bridge/haul route within the approved footprint, or temporary high-water conditions or other site conditions affecting safe land bridge operations). The Public Works Director (or designee) will issue an infeasibility determination within five (5) business days of receiving a complete request package. Any agency concurrence related to Stockpile H is limited to alteration/relocation consistent with agency requirements and does not authorize use of Stockpile H material for grading or fill at the Mabury 22 site. Scenario 2 may also be used for necessary haul of land bridge soil and other project related soil in de minimis quantities that may need to be imported or exported after the Land Bridge is removed.
Clean fill material is imported from an off-site source via the Scenario 2 Haul Route (attached), through the residential streets of the Mabury Ranch neighborhood.
Similar to Scenario 1, this haul route would consist of trucks entering the city through the 55 Freeway via eastbound Katella Avenue/Villa Park Rd/Santiago Cyn Rd. However, Scenario 2 involves turning northbound on Cannon Street (upstream of the Rio Santiago property,) then eastbound on Serrano Avenue, before heading south on Yellowstone Boulevard through the Mabury Ranch community, across/via Mabury Avenue, and into the project site.
The Haul Route Traffic Management Plan prepared by LLG is attached for reference, and includes Scenarios 1 and 2, respectively, as Options 2 and 3, respectively.
In granting approval for this item, the City Council would authorize staff to issue a haul permit for either Scenario 1 or, if the applicant adequately demonstrates necessity as described above, Scenario 2.
The hauling company is expected to be Windrow Earth Transport, Inc. Hauling will begin on or after January 19, 2026, with the duration of the operation expected to be 6 months. The volume of soil needed as fill on the Mabury 22 site is approximately 130,000 cubic yards. The vehicles used to haul the soil will be 2-Axle Tractor - Double Bottom Dump Trailers, approximately 60 feet long. Each truck can carry up to 14 cubic yards. There will be approximately 240 truck trips per day to the site.
Haul Permit Conditions of Approval
The following conditions will be required as part of the haul permit approval. These conditions have been provided to Milan for review, and accepted.
1. Provide import plans for the city to review including the following:
a. site preparation and import/excavation
b. equipment to be used
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c. Construction activity cycle
d. Haul route
e. Truck queuing
f. Power source
g. Construction worker parking
h. Construction trailer (if any) during grading
i. Work hours
j. General construction timing
2. Obtain all County Flood and all other agencies permits
3. The initial number of trucks to be involved in hauling operations shall not exceed 30, with increases subject to approval of the City Traffic Engineer.
4. A cash bond may be required to insure against loss of pavement life along primary haul routes.
5. No storage or queuing of haul trucks will occur on city streets or on the freeways outside of the lane closure area along the project frontage. Any additional hauling trucks will be retained at the grading contractor’s site(s) and released via telecommunications.
6. The haul route shall be the following (for Scenario 1):
Inbound: Eastbound Katella (Santiago Canyon Road) via 55 Freeway to job site Outbound: Job site to westbound Santiago Canyon Road (Katella), to 55 Freeway.
OR (for Scenario 2):
Inbound: Eastbound Katella via 55 Freeway to northbound Cannon to eastbound Serrano to southbound Yellowstone across/via Mabury to job site.
Outbound: Job site/Mabury to northbound Yellowstone to westbound Serrano to southbound Cannon to westbound Santigo Cyn/Villa Park/Katella to 55 Freeway.
Additional route(s) may be necessary, based on availability and location of source sites for the fill material. Any such route shall be authorized only when approved by the City Traffic Engineer, and when an appropriate Rider to the Transportation Permit is obtained.
7. The contractor shall temporarily fix any potholes that may occur along the approved truck routes, using a hot-patch method; cold patch will not be acceptable.
8. Hours of hauling operations shall be from 8:30 A.M. to 3:30 P.M., Monday through Friday, (excluding Holidays).
9. Duration of the haul permit shall be 6 months from date of issuance which may be extended by the Public Works Director or designee to account for unforeseen events.
10. Contractor shall submit a traffic management plan including vehicular and pedestrian temporary traffic control plan for review and approval of the City prior to commencement of hauling operations. This shall include, but not be limited to, any uncontrol turning movements, City of Orange Printed on 1/8/2026Page 4 of 6
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hauling operations. This shall include, but not be limited to, any uncontrol turning movements, truck turn templates, and flagmen to assist with trucks merging into the traffic stream.
11. The Contractor shall provide street sweeping of streets utilized in the haul route, as directed by the City. A vacuum truck may be required for clean-up and compliance with the Storm Drain Act, at the discretion of the City. Additional sweeping by City forces, if necessary, will be billed to the Contractor and the haul permit shall be suspended until resolution of any sweeping problems. Construction site must be swept and washed clean at the end of each workday as noted in Section 7-10, “Public Convenience and Safety” of the City of Orange Standard Specifications.
12. The Contractor will post a $5,000.00 clean-up deposit to guarantee that the street shall remain clean.
13. Haul route streets shall be swept every working day, at the discretion of the City. Contractor shall provide a gravel bed and shaker bar and shall wash off wheels and undercarriage of exiting vehicles prior to entering city streets to avoid tracking dirt and mud onto city roadways.
A water truck may be required for dust control on the jobsite at the sole discretion of the City Inspectors. Water Quality Management Plan (WQMP) will be required and all requirements of same shall be adhered to.
14. As a result of the BIT Legislation (Bi-Annual Inspection of Commercial Vehicles, Drivers and Facilities) the vehicle safety inspections formerly required are not necessary. The Orange Police Department will, however, perform spot checks during the entire duration of this permit.
15. Violation of any condition of the haul permit or applicable sections of the State of California Vehicle Code by the Contractor or his subcontractors shall be cause, upon notification to the Contractor, for immediate suspension or revocation of the haul permit.
16. A responsible agent of the Contractor be identified and will be available to respond to Police and Public Works officials concerns, or inquiries at any time.
17. That the OPD Commercial Enforcement Detail, or the City Engineer will determine when wind conditions are of a magnitude requiring cessation of hauling activities for that day. To accommodate vehicles en-route, hauling will cease one (1) hour after the decision to cease has been made.
18. All loads of earth material shall be filled below the top of the sideboard, as outlined in the California Vehicle Code, or the loads shall be covered by a tarpaulin, as provided in the City Municipal Code, Ordinance 10.67, Section 10.67.030, Paragraph A.2, which states as follows:
“Trailers carrying loads of earth material shall, in a manner adequate to prevent the earth material from blowing or bouncing out of or otherwise leaving the truck and/or trailer while traveling or standing upon any public roadway, either wet down the loads or cover the load of earth material with a tarpaulin prior to entering upon any public roadway in the City of Orange.”
19. Permit is VOID if these conditions are not attached. A copy of this permit, with conditions, must be maintained in the cab of the truck at all times it is operating on city streets. It shall be the Contractor’sresponsibility to obtain necessary permits, distribute to sub-contractors and Contractor shall not be relieved of any fees associated with said permits. It shall be the Contractor’sresponsibility to maintain control of his sub-contractors and advise them of the City of Orange Printed on 1/8/2026Page 5 of 6
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conditions of the haul permit.
20.City may modify or revoke permit at any time in the interest of public safety.
7. ATTACHMENTS
· Attachment 1 Vicinity Map
· Attachment 2 Memorandum of Understanding between City and Milan · Attachment 3 Scenario 1 Haul Route
· Attachment 4 Scenario 2 Haul Route
· Attachment 5 Haul Route Traffic Management Plan (TMP) for Tract 18163 · Attachment 6 Santa Ana Water Board Comment Letter
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Agenda Item
Orange City Council
Item #: 9.1. 1/13/2026 File #: 25-0610
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
Dirt hauling permit for the development of Tract 18163, currently owned by Milan REI X, LLC.
2. SUMMARY
Milan REI X, LLC, holds the rights to the approved Tentative Tract Map 18163, entitling 22 single- family residential lots over former APN# 370-011-21. The final tract map is expected to be recorded in March 2026 and sold to a successor owner. Milan REI X, LLC seeks to obtain various related entitlements, permits, and approvals prior to sale, including the associated dirt hauling permit.
3. RECOMMENDED ACTION
Approve the hauling operation, route, and conditions delineated in the staff report; authorize staff to issue a haul permit and approve minor adjustments, including, but not limited to, extending the duration, if necessary.
4. FISCAL IMPACT
None. Will generate nominal permitting fees to offset staff time.
5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology
6. DISCUSSION AND BACKGROUND
Background
Milan REI X, LLC (Milan) owns former APN # 370-011-21 and the development rights for 22 single family dwellings associated with approved Tentative Tract Map 18163. Together, this future residential development project is currently referred to as “Mabury22.” The Mabury 22 site is in East Orange, just south of Mabury Avenue and generally bounded by Cannon Street to the west, Orange Park Boulevard to the east, and Santiago Creek to the south. A vicinity map is attached for reference.
Milan anticipates that the Final Tract Map will be recorded in Spring 2026, after selling the project to the prospective merchant builder (D.R. Horton). As a condition of sale, Milan has committed to deliver an entitled project, with all necessary permits secured.
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Pursuant to the attached Memorandum of Understanding (MOU) between the City and Milan, Milan has submitted, and will continue to submit, plans and permit applications related to Mabury 22 (referred to within the MOU as the “TTMProject”)for ministerial review and approval. All submittals will be processed in accordance with the City of Orange Municipal Code, Grading Manual, and all applicable engineering and public safety standards.
The infrastructure plans related to Mabury 22, including, but not limited to, grading plans, utility plans, drainage plans, and other improvements, are expected to be approved by staff, as part of the plan check process, no later than mid-January. As a result, staff can administratively process all city- issued permits related to Mabury 22, except for the transportation (haul) permit. Because the volume of dirt that needs to be moved exceeds 30,000 cubic yards (approximately 130,000 cubic yards in this case,) the Tentative Tract Map’s conditions-of-approval, specifically Resolution No. 11268, requires City Council approval of the haul permit.
The approval to haul, if granted, would authorize the operational details described herein, including a haul route for moving dirt, along with conditions of approval that the applicant must adhere to.
Moreover, the City Council would authorize staff to approve minor adjustments, including extending permit duration, if necessary. Additionally, the approval would be for a dirt-hauling operation related to the development of Mabury 22 and, assuming a timely application and conformance with all entitlements and related permits, extend to any successor owner and their project contractors.
Haul Route Scenarios and Operational Details
There are two haul route scenarios, identified below in order of preference, that would require a city- issued haul permit.
Scenario 1 (Option 2 on attached TMP): An on-site haul route road would be constructed across the Santiago Creek and clean fill material would be imported from an off-site source via the Scenario 1 Haul Route (attached), onto the Rio Santiago property (generally located south of Mabury 22 and north of Santiago Canyon Road,) and moved across said road to the development site.
This scenario requires approval from the Santa Ana Regional Water Quality Control Board (Santa Ana Water Board.) It also requires the Orange County Health Care Agency, Environmental Health Division acting as the Lead Enforcement Agency (LEA), to determine whether soil from one on-site stockpile can be moved within the site and relocated in a manner as to not conflict with alignment of the proposed land bridge that would connect the Rio Santiago and Mabury 22 sites.
In a letter dated December 23, 2025, The Santa Ana Water Board issued a comment letter to Milan, concurring with its proposed scope of work associated with Scenario 1. Specifically, the Stockpile “H” could be altered to accommodate an on-site haul route road, subject to the commitments and comments delineated in the attached comment letter. And the LEA has also provided their concurrence in an email to the applicant.
The haul route would consist of trucks entering the City through the 55 Freeway via eastbound Katella Ave/Villa Park Rd/Santiago Cyn Rd, then turning left into the Rio Santiago property.
Scenario 2 (Option 3 on attached TMP):
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Scenario 2 may only be permitted if Scenario 1 is determined to be infeasible. Confirming infeasibility requires a complete written submittal to the Public Works Director (or designee) with documentation showing that Scenario 1 cannot reasonably be implemented due to regulatory constraints or physical site conditions (e.g., written agency denial, written agency conditions that materially prevent construction or operation of the land bridge/haul route within the approved footprint, or temporary high-water conditions or other site conditions affecting safe land bridge operations). The Public Works Director (or designee) will issue an infeasibility determination within five (5) business days of receiving a complete request package. Any agency concurrence related to Stockpile H is limited to alteration/relocation consistent with agency requirements and does not authorize use of Stockpile H material for grading or fill at the Mabury 22 site. Scenario 2 may also be used for necessary haul of land bridge soil and other project related soil in de minimis quantities that may need to be imported or exported after the Land Bridge is removed.
Clean fill material is imported from an off-site source via the Scenario 2 Haul Route (attached), through the residential streets of the Mabury Ranch neighborhood.
Similar to Scenario 1, this haul route would consist of trucks entering the city through the 55 Freeway via eastbound Katella Avenue/Villa Park Rd/Santiago Cyn Rd. However, Scenario 2 involves turning northbound on Cannon Street (upstream of the Rio Santiago property,) then eastbound on Serrano Avenue, before heading south on Yellowstone Boulevard through the Mabury Ranch community, across/via Mabury Avenue, and into the project site.
The Haul Route Traffic Management Plan prepared by LLG is attached for reference, and includes Scenarios 1 and 2, respectively, as Options 2 and 3, respectively.
In granting approval for this item, the City Council would authorize staff to issue a haul permit for either Scenario 1 or, if the applicant adequately demonstrates necessity as described above, Scenario 2.
The hauling company is expected to be Windrow Earth Transport, Inc. Hauling will begin on or after January 19, 2026, with the duration of the operation expected to be 6 months. The volume of soil needed as fill on the Mabury 22 site is approximately 130,000 cubic yards. The vehicles used to haul the soil will be 2-Axle Tractor - Double Bottom Dump Trailers, approximately 60 feet long. Each truck can carry up to 14 cubic yards. There will be approximately 240 truck trips per day to the site.
Haul Permit Conditions of Approval
The following conditions will be required as part of the haul permit approval. These conditions have been provided to Milan for review, and accepted.
1. Provide import plans for the city to review including the following:
a. site preparation and import/excavation
b. equipment to be used
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c. Construction activity cycle
d. Haul route
e. Truck queuing
f. Power source
g. Construction worker parking
h. Construction trailer (if any) during grading
i. Work hours
j. General construction timing
2. Obtain all County Flood and all other agencies permits
3. The initial number of trucks to be involved in hauling operations shall not exceed 30, with increases subject to approval of the City Traffic Engineer.
4. A cash bond may be required to insure against loss of pavement life along primary haul routes.
5. No storage or queuing of haul trucks will occur on city streets or on the freeways outside of the lane closure area along the project frontage. Any additional hauling trucks will be retained at the grading contractor’s site(s) and released via telecommunications.
6. The haul route shall be the following (for Scenario 1):
Inbound: Eastbound Katella (Santiago Canyon Road) via 55 Freeway to job site Outbound: Job site to westbound Santiago Canyon Road (Katella), to 55 Freeway.
OR (for Scenario 2):
Inbound: Eastbound Katella via 55 Freeway to northbound Cannon to eastbound Serrano to southbound Yellowstone across/via Mabury to job site.
Outbound: Job site/Mabury to northbound Yellowstone to westbound Serrano to southbound Cannon to westbound Santigo Cyn/Villa Park/Katella to 55 Freeway.
Additional route(s) may be necessary, based on availability and location of source sites for the fill material. Any such route shall be authorized only when approved by the City Traffic Engineer, and when an appropriate Rider to the Transportation Permit is obtained.
7. The contractor shall temporarily fix any potholes that may occur along the approved truck routes, using a hot-patch method; cold patch will not be acceptable.
8. Hours of hauling operations shall be from 8:30 A.M. to 3:30 P.M., Monday through Friday, (excluding Holidays).
9. Duration of the haul permit shall be 6 months from date of issuance which may be extended by the Public Works Director or designee to account for unforeseen events.
10. Contractor shall submit a traffic management plan including vehicular and pedestrian temporary traffic control plan for review and approval of the City prior to commencement of hauling operations. This shall include, but not be limited to, any uncontrol turning movements, City of Orange Printed on 1/8/2026Page 4 of 6
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hauling operations. This shall include, but not be limited to, any uncontrol turning movements, truck turn templates, and flagmen to assist with trucks merging into the traffic stream.
11. The Contractor shall provide street sweeping of streets utilized in the haul route, as directed by the City. A vacuum truck may be required for clean-up and compliance with the Storm Drain Act, at the discretion of the City. Additional sweeping by City forces, if necessary, will be billed to the Contractor and the haul permit shall be suspended until resolution of any sweeping problems. Construction site must be swept and washed clean at the end of each workday as noted in Section 7-10, “Public Convenience and Safety” of the City of Orange Standard Specifications.
12. The Contractor will post a $5,000.00 clean-up deposit to guarantee that the street shall remain clean.
13. Haul route streets shall be swept every working day, at the discretion of the City. Contractor shall provide a gravel bed and shaker bar and shall wash off wheels and undercarriage of exiting vehicles prior to entering city streets to avoid tracking dirt and mud onto city roadways.
A water truck may be required for dust control on the jobsite at the sole discretion of the City Inspectors. Water Quality Management Plan (WQMP) will be required and all requirements of same shall be adhered to.
14. As a result of the BIT Legislation (Bi-Annual Inspection of Commercial Vehicles, Drivers and Facilities) the vehicle safety inspections formerly required are not necessary. The Orange Police Department will, however, perform spot checks during the entire duration of this permit.
15. Violation of any condition of the haul permit or applicable sections of the State of California Vehicle Code by the Contractor or his subcontractors shall be cause, upon notification to the Contractor, for immediate suspension or revocation of the haul permit.
16. A responsible agent of the Contractor be identified and will be available to respond to Police and Public Works officials concerns, or inquiries at any time.
17. That the OPD Commercial Enforcement Detail, or the City Engineer will determine when wind conditions are of a magnitude requiring cessation of hauling activities for that day. To accommodate vehicles en-route, hauling will cease one (1) hour after the decision to cease has been made.
18. All loads of earth material shall be filled below the top of the sideboard, as outlined in the California Vehicle Code, or the loads shall be covered by a tarpaulin, as provided in the City Municipal Code, Ordinance 10.67, Section 10.67.030, Paragraph A.2, which states as follows:
“Trailers carrying loads of earth material shall, in a manner adequate to prevent the earth material from blowing or bouncing out of or otherwise leaving the truck and/or trailer while traveling or standing upon any public roadway, either wet down the loads or cover the load of earth material with a tarpaulin prior to entering upon any public roadway in the City of Orange.”
19. Permit is VOID if these conditions are not attached. A copy of this permit, with conditions, must be maintained in the cab of the truck at all times it is operating on city streets. It shall be the Contractor’sresponsibility to obtain necessary permits, distribute to sub-contractors and Contractor shall not be relieved of any fees associated with said permits. It shall be the Contractor’sresponsibility to maintain control of his sub-contractors and advise them of the City of Orange Printed on 1/8/2026Page 5 of 6
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conditions of the haul permit.
20.City may modify or revoke permit at any time in the interest of public safety.
7. ATTACHMENTS
· Attachment 1 Vicinity Map
· Attachment 2 Memorandum of Understanding between City and Milan · Attachment 3 Scenario 1 Haul Route
· Attachment 4 Scenario 2 Haul Route
· Attachment 5 Haul Route Traffic Management Plan (TMP) for Tract 18163 · Attachment 6 Santa Ana Water Board Comment Letter
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Vicinity Map
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AGR- 7850 L
MEMORANDUM OF UNDERSTANDING
This MEMORANDUM OF UNDERSTANDING ( this " MOU") is entered into as of July 22 2025( the" Reference Date") by MILAN REI X, LLC, a California limited liability company (" Developer"), and the CITY OF ORANGE, a California municipal corporation (" City").
Developer and City are sometimesreferred to herein, individually, as a "Party" and, collectively, as the Parties".
RECITALS
A. Developer owns the following real property located in the City and identified as: ( i) TTM 0050- 20 property( the" TTM Property"); ( ii) Sully Miller property( the" Sully Miller Property"); and( iii) 6146 E. Santiago Canyon Road( the" Residential Property").
B. Among other things, the Partiesdesireto work toward the eventual developmentof the Sully-Miller Property aspublic open space,providing a substantialenvironmentaland land usebenefit to City residentsandsurroundingcommunities.
C. In August 2020, the City approveda tract map for the developmentof 22 single family homes on the TTM Property( the" TTM Project"). The Developeris currently pursuing ministerial permits for the TTM Project.
D. In 2023,the Developersubmittedapplicationsfor" Builder' sRemedy"residentialprojects on the Sully Miller and Residential properties ( the " Builder' s Remedy Applications"). Due to disagreementsregarding the Builder' s Remedy Applications and a desire to work toward a potential agreementregardingdevelopmentof the Sully Miller andResidentialproperties,theCity andtheDeveloper entered into tolling agreements( the" Tolling Agreements") regarding the Builder' s Remedy Applications, which tolling agreementsarestill in effect.
E. The Parties desire to set forth the terms of an agreement that would address development of the Sully Miller andResidentialpropertieswhile Milan movesforward with the ministerial development of the TTM Property.The Partiesacknowledgethat all componentsof the agreementarenecessaryfor the Developer to move forward, and that absent development of the TTM, Sully Miller, and Residential propertiesassetforth below, the Developerwill pursuethe Builder' s RemedyApplications.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing and the mutual covenants contained herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:
1. 1 ResidentialProperty Project SubmissionandApproval. Developerplans to submit plans to the City for a 30- unit residential project on the Residential Property ( the " Residential Project"). The ResidentialProjectshall consistof the necessaryapplicationsfor the 30-unit project, utilizing stateDensity Bonus law, anapplication for a tract map underthe Subdivision Map Act, and any submissionsnecessary for theCity to undertakeCEQAreviewof thetractmapapplication. Developershallsubmitall necessary applicationsfor the ResidentialProjectby August 1,2025,andCity commitsto review the applicationsfor the ResidentialProject and,if appropriateunder relevantcode,useits bestefforts to approvethemby July 1,2026.In the eventDeveloperdoesnot submitrequiredapplicationsfor theResidentialProjectby August 1, 2025, the City' s time to approvethe submitted applicationsshall be extendedby the number of days 1 383
Docusign Envelope ID: 6BE82680- 7 1 59- 4CAO- AD26- F79DEA63B4A9 beyondAugust 1,2025,that Developersubmitsthe requiredapplications.During the City review process, the City commits to expeditiously review Developer submissions, and Developer commits to expeditiously respondto City application comments. Specifically, Developer commits to respondto City comments within 30 days of receipt.
1. 2 Sully Miller Property Utilization. Developer anticipatesentering into accessagreements with Landify, a companythatpossessesthe capacityto developthe Sully Miller site into public openspace the" Open Space Project"). Upon completiontheseagreementswill allow Landify to conductsuchstudies and investigationsasmay be necessaryto developan appropriateopen spacevision for the Sully-Miller Propertyanda feasibleplan for achievingthat vision. Developerandthe City understandthat Landify will needthe City' s full cooperationin this planning and implementationprocess. City commits to providing suchcooperation,including expeditiousreview and,if appropriateunderrelevantcode,approvalof any of the required applications for the Open Space Project.
1. 3 Divestment of Sully Miller Property. The Parties agree that the objective of the Open Space Project,whetherundertakenby Landify or a comparablethird party, is to put Milan in a position to divest itself of the Sully Miller Property. Milan hasindicatedthat it may engagea third party to developthe open spaceproject andoncecompletetransferownershipto the City for a nominal sum.Milan intendsto divest itself of the property either through the saleof theproperty to the City for a nominal sumor, alternatively, to Landify or a third party for a nominal sum,with the neededrestorationthen completedand ownership can be transferredto the City. The Partiesrecognizethat Milan' s ability to executesuch divestmentis a material term of this agreementfor Milan, andthat prior to divestment, Milan will obtain any required clearance of the Sully Miller Property from applicable regulatory agencies. The City' s acceptance of the property is contingentupon the property's clearancefrom all applicableregulatoryagencies.
1.4 Tolling Agreement Extension. The City and Developer agree to extend the Builder' s Remedy Tolling Agreementsfor one year from the ReferenceDate, subjectto the timing of approval of ministerial TTM Projectpermits, discussedbelow. If the City issuesthe ministerial permits for the TTM Project by August 1, 2025, and approves ( i) the Residential Project, and ( ii) the Open Space Project collectively, the " Required Developer Approvals") by July 1, 2026, Developer shall withdraw the Builder' s RemedyApplications, provided Developerhasobtainedany requiredregulatory clearanceof the Sully Miller Property. In the eventthe City hasnot issuedthe ministerial permits for the TTM Project by August 1,2025,or if the City is still reviewing/processingthe RequiredDeveloperApprovals beyondJuly 1,2026,Developerreservestheright to move forward with theBuilder' sRemedyApplications. In theevent Developer moves forward with the Builder' s Remedy Applications due to the City not issuing the ministerial TTM Project permits by August 1, 2025, or not issuing the Required Developer Approvals by July 1, 2026, any extension of the Builder' s Remedy Tolling Agreements still in effect shall terminate.
Developer also reserves the right to extend the Tolling Agreements, and the City, upon finding that extension of the Tolling Agreements is in the City' s best interest, shall extend the Tolling Agreements for at least six months ( the" Tolling Agreements Extension"). During the Tolling Agreements Extension, the City shall continueto expeditiously processtheRequiredDeveloperApprovals.
1. 5 Ministerial TTM ProjectPermits.Developerhasandwill submit ministerial plansfor the TTM Project, including but not limited to gradingandhaul routepermit applications.In the event Developerdoesnot makeall necessarysubmissionsfor the ministerial TTM Projectby June1,2025,the August 1,2025,datefor City approvalof the permits for the TTM Project shallbe extendedbeyond August 1,2025,by the numberof daysbeyondJune1,2025,the Developermakesall necessary submissions.
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MISCELLANEOUS
1. 6 RepresentationsandWarranties. EachParty representsandwarrantsto the otherParty as of the ReferenceDate that (i) the execution and delivery of this MOU and the consummation of the transactionscontemplatedhereby have been duly authorizedby such Party, including by obtaining all required internal consentsand approvals, and do not violate the formation documentsof such Party, any agreementby which suchPartyis boundor applicablelaw and(ii) suchPartyis duly organizedandexisting in good standingunderthe laws of the stateof its incorporationandauthorizedto do businessin California.
1. 7 Assignment. Neither Partyshallassignor otherwisetransferall or anyinterestin this MOU without the prior written consentof the otherParty.
1. 8 Further Assurances. In addition to the actions recited herein and contemplated to be performed, executedand/or delivered by the Parties, the Partiesshall perform, executeand/or deliver any andall suchfurther acts,instruments,deedsandassurancesasmay be reasonablyrequiredto effectuatethe purposesof this MOU andthe transactionscontemplatedhereby. Unlessotherwiseexpresslystatedin this MOU, eachPartyshall actreasonablyin carrying out its rights andobligationsunderandtaking any actions in connectionwith this MOU. Unless otherwiseexpresslystatedin this MOU, any notice delivered by a Partyhereundershallbereasonableprior notice andnoapprovalor consentby aParty to amatterpresented hereunder shall be unreasonably withheld, conditioned or delayed.
1. 9 Notices. Any notice required or authorizedby this MOU shall be in writing andmay be delivered personally, by registeredmail, return receipt requested, or by reputable air or ground courier service, and shall be deemedto havebeengiven and receivedupon the actualreceipt by the person(s) to whom notices are to be sent at the addresses set forth below, which may be changed by a Party from time to time upon noticethereof to the other Party given in accordanceherewith:
Milan Representative:
Christopher Nichelson, President
Milan Capital Management, Inc.
701 S. Parker Street, Suite 5200
Orange, CA 92868
For Legal Notice Copy to:
Alexander M. DeGood
Cox, Castle& Nicholson LLP
2029 Century ParkEast, Suite2100
Los Angeles, CA 90067
adegood@coxcastle. com
City Representative:
City of Orange
City Manager
300 E. Chapman Avenue
Orange, CA 92866
For Legal Notice Copy to:
City of Orange
City Attorney
300 E. Chapman Avenue
Orange, CA 92866
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1. 10 Entire Agreement; Severability. This MOU, including all Exhibits attached hereto, containsthe entire agreementbetweenthe Partieswith respectto the subject matter hereof, and all prior communications or agreements between the Parties or their respective representatives with respect to the subject matter hereof, whether oral or written, are merged into this MOU and extinguished. No modification of this MOU shall be effective unless in writing and signed by the Parties. If any term or provision of this MOU or any application thereof is held unenforceable, the remainderof this MOU and any other application of such term or provision shall not be affected thereby, and eachprovision of this MOU shall be valid and enforceable to the fullest extent permitted by law.
1. 11 No Waiver. Neither Party may waive any condition or breach of any term of this MOU except in a signed writing, and no such waiver shall be deemed a waiver of any other condition or any subsequentbreachof the sameor of any otherterm of this MOU.
1. 12 Governing Law. This MOU is made under and shall be governed and construed in accordancewith the laws of the Stateof California without regardto its conflict of law principles.
1. 13 Time. Time is of the essencewith respectto eachprovision of this MOU in which time is a factor.
1. 14 Interpretation. The sectionheadingsof this MOU arefor convenienceof referenceonly and shall not be usedto explain or otherwiseaffect the meaningof any provision hereof. Wheneverthe singular number is usedthe sameincludesthe plural if requiredby the context, andthe masculinegender includes the feminine and neuter genders. All referencesherein to " Section" or" Exhibit" referencethe applicable Section of this MOU or Exhibit attached hereto; and all Exhibits attached hereto are incorporated into this MOU and made a part hereof. The Parties acknowledge and agree that this MOU represents a negotiated agreement, having been drafted, negotiated and agreed upon by the Parties and their respective legal counsel. Therefore, the Parties agree that the fact that a Party may have been primarily responsible for drafting or editing this MOU shall not, in any disputeover the terms of this MOU, causethis MOU to be interpretedagainstsuchParty.
1. 15 Counterparts; Electronic Signatures. This MOU may be executed in any number of counterparts, each of which shall be deemed an original, and all of which taken together shall constitute one and the same instrument. Electronic signatures shall have the same legal effect as original signatures.
Signatures appear on following page]
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Docusign Envelope ID: 6BE82680- 7159- 4CAO- AD26- F79DEA63B4A9 Docusign Envelope ID: 4BEFF81D- 69CC- 437C- 84C4- 9DEFBE4292D8 IN WITNESS WHEREOF, this MOU is hereby entered into by the Parties as of the Reference Date.
MILAN REI X, LLC, A California limited liability company CDocuSigned
by: DS
OA.riS h(aul stm, O'By.
ChristopueLi
sb 4U ..
ner`Nlceleson
President of its Managing Agent
CITY OF ORANGE, a municipal corporation
DocuSigned by:
By: t thVIVAS C. t-&..a.
f4b44 § eele1a, Interim City Manager
ATTEST;
by:
By:
Pai4Nd1t61lih; City Clerk
APPROVED AS TO FORM:
Signed by:
By: fi4n— IV l u`G+-`ea
Wt WIttthers
Interim City Attorney
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Haul Route
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Scenario 2
Haul Route
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TECHNICAL MEMORANDUM
N:\4900\2254995 - Tract 18163 TMP, Orange\Report\4995 Tract 18163 Construction Haul Route TMP Memorandum - Orange, 08-13-25.doc To: Diane Scioli
Milan Capital Management, Inc.
Date: August 13, 2025
From: Keil D. Maberry, P.E., Principal
LLG, Engineers
LLG Ref: 2.25.4995.1
Subject:
Haul Route Traffic Management Plan (TMP)
Tract Map No. 18163 - Orange, California
In response to the Condition of Approval for the proposed Tract 18163 Residential Project, this Haul Route TMP has been prepared to address the following requirement:
Contractor will submit a traffic management plan including vehicular traffic control plan for review and approval of the City prior to commencement of hauling operations. This will include, but not be limited to, any uncontrolled turning movements, truck turn templates, and flagmen to assist with trucks merging into the traffic stream.
The Haul Route TMP will be consistent with the latest version of the California Manual on Uniform Traffic Control Devices (CA MUTD) and/or the California Temporary Traffic Control Handbook (CATTCH) (previously known as the California Joint Utility Traffic Control Manual). At a minimum, the Haul Route TMP shall include, but not be limited to, the following:
1. Provisions for temporary traffic control to improve traffic flow on public roadways and ensure the safe access into and out of the site (e.g., warning signs, temporary striping, lights and devices, and flag personnel);
2. At least one direction of travel in each direction on adjacent roadways (Yellowstone Boulevard and East Mabury Avenue) must always be maintained during project construction activities;
3. Identify planned detours should full closures be required;
4. Prohibiting construction-related vehicles from parking on public streets;
5. Obtaining the required permits for truck haul routes from the City of Orange and/or the California Department of Transportation (Caltrans);
6. Maintaining unobstructed emergency access to the P roject site and adjacent areas during all phases of construction. Flag personnel shall be trained to assist in emergency response by restricting or controlling the movement of traffic that could interfere with emergency vehicle access.
390
Diane Scioli
August 13, 2025