Justification
Significant energy and cost savings and reduction of carbon footprint.
Description
Project # 4194
Useful Life 20
Project Name Lighting retrofit (LED) - tennis courts
Category Park Improvements
Type RENOVATION
Contact Parks & Recreation (925)254-24
Department PARKS & RECREATION
Total Project Cost: $56,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 56,000 56,000
Total 56,000 56,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 341 Field Maintenance 56,000 56,000
Surcharge
Total 56,000 56,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 341 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Retroift exising lamps at the Wilder fields for improved efficienty and cost savings.
Justification
Significant energy and cost savings in addition to reducing carbon footprint.
Description
Project # 4195
Useful Life 20
Project Name Lighting retrofit (LED) – Wilder fields #1 & #2 Category PARK IMPROVEMENTS
Type RENOVATION
Contact Parks & Recreation (925)254-24
Department PARKS & RECREATION
Total Project Cost: $300,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 300,000 300,000
Total 300,000 300,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 240 Park Dedication Fees 73,300 73,300
341 Field Maintenance 226,700 226,700
Surcharge
Total 300,000 300,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 342 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Replace the existing carpet in the Orinda Community Center, which was installed in 1997 and has reach the end of it's useful life. The areas in question include the community center lobby/hallways, the offices, and rooms 7 and 8.
Justification
The existing carpet in the Orinda Community Center (lobby/hallways, the offices, and rooms 7 and 8) was installed in 1997 and has reach the end of it's useful life.
STATUS: The project was substantially completed in FY 2023.
Description
Project # 4196
Useful Life 20 years
Project Name Community Center Carpet Replacement
Category CITY BUILDINGS & FACILIT
Type IMPROVEMENTS
Contact Parks & Recreation (925)254-24
Department PARKS & RECREATION
Total Project Cost: $55,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 55,000 55,000
Total 55,000 55,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 350 Facility Improvement 55,000 55,000
Surcharge
Total 55,000 55,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 343 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
This is expansion of Program approved by CC 7-19-2022, to install "no parking on red flag day" flip signs to be used when evacuation route is justrified when a red flag day occurs. The initial program was utilized on El Toyonal.
Justification
Improved wildfire safety to allow unimpeded evacuation and improved access for emergency vehicles Description
Project # 4197
Useful Life 50
Project Name Red Flag Day No ParkingSigns Program (Phase 2) Category TRANSPORTATION / DRAIN
Type ROADS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $315,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 20,000 20,000
7127 Construction Costs 275,000 275,000
7126 Construction 20,000 20,000
Management
Total 20,000 295,000 315,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 106 Add-On Sales Tax 20,000 295,000 315,000
Measure R
Total 20,000 295,000 315,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 344 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
City Hall has experienced water intrusion in the lower level of the building since approximately October 2021. Faulty pipe and conduit penetrations (through the permiter retaining walls) were a primary cause, however surface drainage deficiencies are likely contributing factors.
This project will install additional area drains, concrete swales and regrade permiter areas where necessary.
Justification
Surface drainage must be properly conveyed away from the building permiter to allow the subsurface water barrier and drainage system to perform effectively. Otherwise periodic water intrusion may continue to occur, leading to potentail occupancy limitations in the building - in the past ceratin office areas needed to be closed off to allow remediation and restoration. Such emergency work is expensive and disrupts work flow and impacts employees.
Description
Project # PR1.1
Useful Life
Project Name City Hall Perimeter Drainage Improvements
Category CITY BUILDINGS & FACILIT
Type IMPROVEMENTS
Contact Parks & Recreation (925)254-24
Department PARKS & RECREATION
Total Project Cost: $78,788
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 15,000 15,000
7127 Construction Costs 20,000 43,788 63,788
Total 20,000 58,788 78,788
Funding Sources '27/'28 '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 Total 256 ARPA: American Rescue 20,000 58,788 78,788
Plan Act
Total 20,000 58,788 78,788
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 345 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
The project replaces the existing aged restroom with a new, efficient and accessible facility.
Justification
The building is nearly at the end of its useful life.
Description
Project # PR2.1
Useful Life 15
Project Name Orinda Oaks Park Restroom Replacement
Category PARK IMPROVEMENTS
Type IMPROVEMENTS
Contact Parks & Recreation (925)254-24
Department PARKS & RECREATION
Total Project Cost: $150,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 25,000 25,000
7127 Construction Costs 100,000 100,000
7126 Construction 25,000 25,000
Management
Total 150,000 150,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 240 Park Dedication Fees 3,000 3,000
256 ARPA: American Rescue 147,000 147,000
Plan Act
Total 150,000 150,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 346 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
This project/program has been added to reflect the intended future use of Orinda Supplemental Sales Tax, Gas Tax, CCTA Return to Source, CCTA 28c and Road Maintenance Fees (Solid Waste Provider) for pavement maintenance related projects. Note that the City may also elect to use these funds for other transportation related projects such as bridge, roadway drainage, slope stabilization, bike, pedestrian, etc. projects.
This is a place holder. Future pavement maintenance streets will be selcted in accordance with the City's Street Rehabilitation Policy.
Justification
Roadway pavement rehabilitation work is necessary to prevent the pavement condition to fall into the "Poor" condition rating. Research has shown it would cost more to repair a roadway that deteriorated to the point where major rehabilitation or reconstruction is necessary.
Description
Project # PW1.1
Useful Life 15
Project Name 2027 Annual Pavement Rehabilitation
Category TRANSPORTATION / DRAIN
Type ROADS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $2,850,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 215,000 10,000 225,000
7127 Construction Costs 2,475,000 2,475,000
7126 Construction 10,000 150,000
Management
140,000
Total 225,000 2,850,000 2,625,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 200 Gas Tax 1,220,000 1,220,000
205 Transportation Impact 400,000
Fees
400,000
330 CCTA Return To Source 400,000
(Local Share)
400,000
335 Road Maint Fee (Solid 225,000 830,000
Waste Provider)
605,000
Total 225,000 2,850,000 2,625,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 347 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Provide separated pedestrian pathway on west side of Moraga Way from Altamount Dr. to Ivy Dr. utilizing a six-inch high asphalt berm (dike) or equivalent.
Justification
To improve pedestrian safety.
Description
Project # PW1.2
Useful Life 15
Project Name Moraga Way Pathway - Phase 3
Category TRANSPORTATION / DRAIN
Type BIKEWAYS / WALKWAYS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $300,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 50,000 50,000
7127 Construction Costs 220,000 220,000
7126 Construction 30,000 30,000
Management
Total 50,000 250,000 300,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 205 Transportation Impact 50,000 100,000 150,000
Fees
263 Transportation 150,000 150,000
Development Act (TDA)
Total 50,000 250,000 300,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 348 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
These storm drain culverts are listed as Category B priority, as identified in the highest priority pipes list, in the City’s Storm Drain Plan. The culverts will require rehabilitation.
Justification
Failure of the pipe(s) would create potential safety issues, and cause road damage and access problems.
Description
Project # PW1.3
Useful Life 50
Project Name 2023 Annual Stormdrain Repair (Cat. B)
Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $350,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 35,000 35,000
7127 Construction Costs 280,000 280,000
7126 Construction 35,000 35,000
Management
Total 350,000 350,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 256 ARPA: American Rescue 350,000 350,000
Plan Act
Total 350,000 350,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 349 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
These storm drain culverts are listed as Category B priority, as identified in the highest priority pipes list, in the City’s Storm Drain Plan. The culverts will require rehabilitation.
Justification
Failure of the pipe(s) would create potential safety issues, and cause road damage and access problems.
Description
Project # PW1.4
Useful Life 50
Project Name 2024 Annual Stormdrain Repair (Cat. B)
Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $350,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 35,000 35,000
7127 Construction Costs 280,000 280,000
7126 Construction 35,000 35,000
Management
Total 35,000 315,000 350,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 106 Add-On Sales Tax 35,000 315,000 350,000
Measure R
Total 35,000 315,000 350,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 350 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
These storm drain culverts are listed as Category B priority, as identified in the highest priority pipes list, in the City’s Storm Drain Plan. The culverts will require rehabilitation.
Justification
Failure of the pipe(s) would create potential safety issues, and cause road damage and access problems.
Description
Project # PW1.5
Useful Life 50
Project Name 2025 Annual Stormdrain Repair (Cat. B)
Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $350,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 35,000 35,000
7127 Construction Costs 280,000 280,000
7126 Construction 35,000 35,000
Management
Total 35,000 315,000 350,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 106 Add-On Sales Tax 35,000 315,000 350,000
Measure R
Total 35,000 315,000 350,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 351 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
These storm drain culverts are listed as Category B priority, as identified in the highest priority pipes list, in the City’s Storm Drain Plan. The culverts will require rehabilitation.
Justification
Failure of the pipe(s) would create potential safety issues, and cause road damage and access problems.
Description
Project # PW1.6
Useful Life 50
Project Name 2026 Annual Stormdrain Project (Cat. B)
Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $350,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 35,000 35,000
7127 Construction Costs 280,000 280,000
7126 Construction 35,000 35,000
Management
Total 35,000 315,000 350,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 106 Add-On Sales Tax 35,000 315,000 350,000
Measure R
Total 35,000 315,000 350,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 352 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
These storm drain culverts are listed as Category B priority, as identified in the highest priority pipes list, in the City’s Storm Drain Plan. The culverts will require rehabilitation.
Justification
Failure of the pipe(s) would create potential safety issues, and cause road damage and access problems.
Description
Project # PW1.7
Useful Life 50
Project Name 2027 Annual Stormdrain Repair (Cat. B)
Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $350,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 35,000 35,000
7127 Construction Costs 280,000 280,000
7126 Construction 35,000
Management
35,000
Total 35,000 350,000 315,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 106 Add-On Sales Tax 35,000 350,000
Measure R
315,000
Total 35,000 350,000 315,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 353 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
City crews were dispached to 202 Glorietta on Saturday March 11, 2023 to inspect road embankment failure that occurred at this locaiton due to heavy winter storms and blockage of the storm drain under the roadway (pipe ID # PL-489), a 36" CMP. Emergency shoring was placed at the roadway. Permanent repairs of the embankment are needed, however before such repiar the stormdrain pipe needs to be replaced at the inlet end, and the entire length of pipe under the roadway requires lining. (this pipe is a Category "B" pipe listed in the 2019 Storm Drain Repair Plan).
Justification
This repair needs to be performed before the next rainy season. Environmental permits may be required Description
Project # PW1.8
Useful Life
Project Name Glorietta SD Pipe Repair (2023 storm damage) Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $175,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7180 Planning / Environmental 5,000 25,000 30,000
7127 Construction Costs 25,000 120,000 145,000
Total 30,000 145,000 175,000
Funding Sources '27/'28 '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 Total 335 Road Maint Fee (Solid 30,000 145,000 175,000
Waste Provider)
Total 30,000 145,000 175,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 354 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
On or around 1-25-2023, the Orinda Country Club notified the City PW Maintenance Crew of a displaced section of 72" CMP that had washed away into their property. This pipe remant was removed with OCC assistance, and the City detemined the pipe to be the exposed outlet section of a pipe under Miner Rd. south of Camino Don Miguel (pipe ID # PL-1293). No immediate repairs were necessary, however repairs are necessary to the creek bed and to portions of the remaining pipe under the roadway. Due to its location on the creek, envrionmental permits will likely be required.
Justification
This repair should be performed to avoid future additional damage to the remaining pipe and to avoid potential erosion in the creek bed and adjacent embankment area, where bedding/rock under the pipe had washed away.
Description
Project # PW1.9
Useful Life
Project Name Miner Rd. near Cam.Don M.Culvert Rep. storm dmg.
Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $125,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7180 Planning / Environmental 25,000 25,000
7127 Construction Costs 100,000 100,000
Total 25,000 100,000 125,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 200 Gas Tax 25,000 100,000 125,000
Total 25,000 100,000 125,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 355 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Repair latent landslide damage to El Toyonal roadway approximately 1/4 mile north of Chapparal Pl. Damage occurred or was exacerbated by rain storm and drainage issues on or around March 6, 2023.
Justification
If this road section is not repaired, the landslide may cause complete failure of the road, forcing a road closure. This would strand some residents, and block the fire road which leads to Wildcat Canyon Road.
Description
Project # PW1.10
Useful Life
Project Name Upper El Toyonal road stabilization (storm damage) Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $95,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7180 Planning / Environmental 15,000 15,000
7127 Construction Costs 75,000 75,000
7126 Construction 5,000 5,000
Management
Total 15,000 80,000 95,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 335 Road Maint Fee (Solid 15,000 80,000 95,000
Waste Provider)
Total 15,000 80,000 95,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 356 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
A sinkhole occurred in January 2023 due to winter storm damage, at this 48 inch storm drain pipe that is within a city-accepted drainage easement. Emergency repair was made in March 2023, and may be eligible for Fema reimbursement. CCTV inspeciton of the pipe revealed additional damage to the entire length of this segment (approximately 250 feet). A potential repair method under review is centrifugally cast concrete pipe (CCCP), which is a trenchless method.
Justification
The pipe needs to be repiared to avoid future sinkholes in this location, which would be hazardous to the public and pirvate property owners adjacent to the pipe easement.
Description
Project # PW1.11
Useful Life
Project Name North Ln. Pipe 48" Lining (storm damage)
Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $144,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7180 Planning / Environmental 10,000 10,000
7127 Construction Costs 34,000 100,000 134,000
Total 34,000 110,000 144,000
Funding Sources '27/'28 '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 Total 704 Road / Drainage 34,000 110,000 144,000
Stabilization
Total 34,000 110,000 144,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 357 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Heavy rains during the winter storms in 2023 likely contributed to acceleration of ongoing downslope creep (underlying soil movement) under the roadway on Bobolink Rd. (near #46) which cauesed cracks in the roadway to open up. The location is being monitored for movement and is a know location of concern. (on 4-21-2015, City Council adopted Reso 22-15 "Finding Impending Peril of Gradual Earth Movement and Determining and Undertaking Appropriate Action to Halt, Stabilize or Abate Such Peril Near #46 Bobolink Road" Justification
Stabilization of the roadway is required to avoid road failure at this locaiton.
Description
Project # PW1.12
Useful Life
Project Name Bobolink Rd. (near 46) road stabilization
Category TRANSPORTATION / DRAIN
Type ROADS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $115,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 25,000 25,000
7127 Construction Costs 90,000 90,000
Total 115,000 115,000
Funding Sources '27/'28 '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 Total 200 Gas Tax 115,000 115,000
Total 115,000 115,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 358 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Repair embankment failure at this locaiton due to winter storm damage occurring in January 2023. Certain costs may be eligible for Fema reimbursement. Roadway is impacted and allows one way traffic only.
Justification
Roadway needs repair to resume normal two way traffic.
Description
Project # PW1.13
Useful Life
Project Name 57 Tarry Ln. Embankment Repair
Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $150,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7180 Planning / Environmental 20,000 20,000
7127 Construction Costs 125,000 125,000
7126 Construction 5,000 5,000
Management
Total 20,000 130,000 150,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 335 Road Maint Fee (Solid 20,000 130,000 150,000
Waste Provider)
Total 20,000 130,000 150,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
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Packet Pg. 359 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) City Council
Staff Report
Agenda Item: H.3
Date: June 6, 2023
Department:
Supplemental Sales
Tax Oversight
Commission
AGENDA TITLE: SSTOC Updated Goals
RECOMMENDATION:
Receive Report and Review Updated Wildfire Prevention and Emergency Preparedness Goals as promulgated by the Supplemental Sales Tax Commission, Discuss, and Provide Direction, if any.
BACKGROUND:
On February 21st, the Supplemental Sale Tax Oversight Commission (SSTOC) shared its Annual Report with the Orinda City Council, and as a part of the City Council’s review, there was some discussion about updating the SSTOC’s current set of goals for use of Measure R, as they related to wildfire prevention and emergency preparedness, in time for the two-year budget cycle. At the March 9th SSTOC meeting, a Goals Subcommittee (Light and Weinstein) was formed to update the current set of goals. The subcommittee was tasked to work with Staff and bring back to the full SSTOC their suggestions for a larger group discussion at the April meeting and to then forward a new set of SSTOC goals to the City Council for review and consideration as part of the twoyear budget cycle.
The draft goals we reviewed by the SSTOC on April 12th with some additional comments provided, and the Supplemental Sales Tax Oversight Commission finalized updated goals at their May 10th meeting.
DISCUSSION:
The Commission’s updated goals are provided as Attachment 1. These goals were developed in collaboration with and used input from City staff. Most of the short-term set of goals are focused on education, and how to most efficiently and quantifiably leverage the resources of Measure R to further the culture shift of Orinda into that of a wildfireresilient community. To a lesser extent, another theme is finding catalysts, through either monetary or in-kind incentives, or other programming that can accelerate the adoption of fire-resistant landscaping and ember-resistant retrofits, recognizing the unique roles of the Moraga Orinda Fire District and the City.
The guiding principle behind the multiyear goals is to provide a framework for evaluating efforts and offer some strategic direction by identifying methods, partners, and technologies that could be valuable or even vital in future efforts. Such as supporting partner agencies’ programs (MOFD Fire-Adapted-Communities Ambassador Program H.3
Packet Pg. 360
for example) or staying aware of programs and trends on the horizon that could be of benefit to the wildfire preparedness component of Measure R funding.
The multi-year goals should be seen as emphasizing a trajectory rather than providing a prescription to achievement.
Some recommendations may require future policy considerations which would need to be taken up by the City Council as separate policy matters as they are implemented and those will be brought back to the Council with Commission recommendations as needed.
NEXT STEPS:
Following the City Council review of the Commission’s recommended goals, subject to any specific City Council feedback and direction, staff and the SSTOC will work to achieve the identified goals.
FISCAL IMPACT:
There are funds budgeted from Measure R as proposed in the FY 2023-24 and 2024-25 Fiscal Years which the Council will be reviewing and considering in June 2023. Funding allocated to these efforts is believed to be sufficient to undertake several activities including fuel reduction on City properties, the development and launch of multiple educational outreach efforts, and a targeted effort to engage with residents and partners. In addition, funding has been allocated to a pilot fire fuel reduction incentive program.
ATTACHMENTS:
A. SSTOC Updated Goals
Respectfully Submitted by:
David Biggs
City Manager
Prepared By: Micki Cronin, Senior Management Analyst
Approved by:
H.3
Packet Pg. 361
Supplemental Sales Tax Oversight Commission (SSTOC)
Short and Long-term Goals for Wildfire Risk Reduction and Emergency Preparedness
The following language reflects the collaborative work of the SSTOC Goals Subcommittee as well as the City of Orinda City Manager’s team, (David, Micki, and James.) These short and multi-year recommendations are meant to act as a catalyst for moving the goal forming conversation during the SSTOC’s meetings. This document is a draft of what could be submitted to City Council for adoption, and also requires the larger approval of the SSTOC. Most staff edits were aimed at ensuring the actionability of suggested goals as can be accomplished within the realm of official City business, as the city is not able to direct the actions of other independent agencies and organizations.
SHORT-TERM RECOMMENDATIONS (Calendar 2023)
1. Provide roadside fuel reduction and vegetation assistance, particularly along fire apparatus routes.
• Create a lay person’s guide to MOFD fire code which included examples of both text and graphic/pictorial elements.
• Investigate appropriate street markings and evacuation route striping1. • Explore possibility of engaging community groups (like the PTA, Rotary, girl/boy scouts, Garden Club, etc.) to help support or organize volunteer opportunities.
• Ensure that homeowners have direct access to funds through incentive programming or other means.
2. Continue to clear city property to comply with MOFD Fire Code, and budget and plan for annual clearance using best management practices.
• Identify spots to serve as examples with signage to help people understand what is being presented. For example, placing signs where a property has been abated that advertise both the finished look as well as the free chipper program.
3. Create a framework for how to conduct community education and motivational programs regarding wildfire risk reduction, home hardening and emergency preparedness.
• This would include metrics where possible and strategic directives. 1 Example of signage on the street: https://www.alamy.com/blue-tsunami-evacuation-route-roadsign-on-the-asphalt-highway-101-oregon-usa-image211119860.html H.3.a
Packet Pg. 362 Attachment: SSTOC Updated Goals (3123 : SSTOC Updated Goals)
4. Implement programs of the Orinda Safety Element to publicize evacuation resources and publicize roles and responsibilities during an evacuation. • Expand awareness of evacuation procedures and public outreach to support knowledge of plans.
5. Continue to publicize the existing chipper program and promote Chipping-Days in each of the five gridded zones. Continue to explore and evaluate innovative, new ways to increase chipper usage, collaborating with the Orinda Firewise Council and other organizations and agencies.
6. Continue to explore funding to incentivize residents to achieve fuel reduction, home hardening, and emergency preparedness.
7. Investigate efficient modalities for education and engagement. • For example: promote monthly webinars and events on key topics, including home insurance, home hardening, and landscaping. Reach out to local partners to create community synergy and avoid duplicating existing products.
8. At the completion of the Fire-Fuels-Reduction-Incentive-Program pilot, conduct an evaluation of successes and areas of improvement.
MULTI-YEAR RECOMMENDATIONS (Through 2025)
1. The City of Orinda should work with the SSTOC to develop a matrix for success which includes annual recommendations for residents such as a vegetation maintenance schedules and steps for emergency preparedness.
• Create and document efforts and areas of improvement. • Define objectives and path to success.
2. Provide technical and logistical support to the Orinda Firewise Council (OFC) in their aim to increase the number of Firewise Neighborhoods. • Identify areas that are outside of current Firewise neighborhoods but geographically ideal for a Firewise neighborhood due to topography and community make-up.
• Support efforts of OFC to make neighbors aware of the location of existing Firewise Neighborhoods.
• Publicize and promote current legislation and legislative proposals that encourage participation in Firewise or fire adapted community programs.
3. Encourage property owners to have Wildfire Readiness Evaluations through MOFD’s Fire Adapted Communities Ambassadors program and/or other programs as they are developed.
4. Evaluate chipper usage and adapt the program to better meet the needs and opportunities available in the Orinda community. Partner and collaborate with Orinda Firewise Council and MOFD to make the chipper program more efficient.
• Let homeowners know that help is available before inspections, including the incentive program and the chipper program.
H.3.a
Packet Pg. 363 Attachment: SSTOC Updated Goals (3123 : SSTOC Updated Goals)
5. Enhance relations with agencies with overlapping interests, such as EBMUD, PG&E, East Bay Regional Parks, and Caltrans. Ongoing.
6. Educate landscapers, nurseries, and garden centers regarding Orinda regulations, standards and best practices.
• An example might be a vendor symposium.
• Establish goals by end of fiscal 22/23 and begin outreach at start of FY 23/24.
7. Continue to update City Ordinances to reflect MOFD’s continuing efforts to strengthen the Fire Code and Building Code.
8. Build a framework for partnering with groups and organizations that have strong community ties with particular focus on schools, which are the best vehicle for reaching the young family demographic. This demographic is the most challenging and requires special attention. • Dovetail outreach with the curricula; reach out to school clubs, etc. • Set objectives for school outreach in partnership through the 2 x 2 and including school board member(s).
9. Identify and recommend new technologies and tools for vegetation mapping.
H.3.a
Packet Pg. 364 Attachment: SSTOC Updated Goals (3123 : SSTOC Updated Goals)