Agenda packet — Orinda City Council, June 6, 2023 (part 1 of 2)

MEMBERS OF THE PUBLIC MAY PARTICIPATE IN THIS MEETING

IN PERSON, BY TELECONFERENCE, OR VIEW ON YOUTUBE AS LISTED BELOW https://www.youtube.com/@cityoforinda9535/streams
Zoom Webinar:
https://tinyurl.com/OrindaCityCouncil
Phone:669 444 9171
Webinar ID:
810 2271 2723
In Person:

Orinda Library Auditorium
26 Orinda Way
Orinda, CA 94563
(925) 351-6676

CITY COUNCIL
AGENDA
Tuesday, June 6, 2023
7:00 PM - REGULAR MEETING
City Council
Agenda Page 1 06.06.23
How to follow and/or participate in the meeting:

IN PERSON SPEAKER CARDS: If you would like to speak during the public forum or on an item listed on the agenda, you are invited to submit a speaker card to the City Clerk. You will be permitted to speak even if you elect not to submit a speaker card or decline to provide information requested on the card. After the City Council has heard from everyone who submitted speaker cards, anyone electing not to submit a speaker card may form a line at the lectern. Public comment is generally limited to 3 minutes per speaker per agenda item.

REMOTE COMMENTS: Use the Zoom “raise hand” function on your computer screen, or the *9 function on your phone to comment remotely. Public comment is generally limited to 3 minutes per speaker per agenda item. The Zoom participation option is provided to the public as a courtesy in order to facilitate participation. The City cannot, however, guarantee the adequacy of the audio/video quality or that meeting participation will be uninterrupted via Zoom. If technical difficulties arise relating to the Zoom participation option, the meeting may continue with public attendance in person only.

WRITTEN COMMENTS: You may also submit a public comment in advance of the meeting by following instructions below:

Deliver to City Hall at 22 Orinda Way or send an e-mail to [email protected] by 3pm on the day of the meeting. Those comments will be forwarded to the City Council. They will also be made a part of the public record and be available to view in the public review binder at Orinda City Hall, 22 Orinda Way. In addition, they will be available electronically by 5pm on the day of the meeting by selecting the date of the meeting in this Box account link:
https://tinyurl.com/Orinda-Public-Comments
7:00 PM - REGULAR SESSION
A. CALL TO ORDER / ROLL CALL
City Council
Agenda Page 2 06.06.23
Councilmembers: Brandyn Iverson, Latika Malkani, Janet Riley Vice Mayor Darlene Gee, Mayor Inga Miller
B. PLEDGE OF ALLEGIANCE
C. ADOPTION OF AGENDA
The City Council may take action on any item listed on the agenda.

D. ITEMS FOR THE GOOD OF THE CITY
D.1. Proclamation Recognizing Orinda Resident Patty Hung as the First Woman to Run the Boston Marathon 37 Consecutive Times
D.2. Proclamation Declaring June, 2023 as LGBTQI+ Pride Month in the City of Orinda
D.3. Annual Report from Orinda Historical Society and Presentation of Proclamation
E. PUBLIC FORUM
The public forum provides an opportunity for members of the public to speak on any item within the jurisdiction of the City Council that is not on the agenda.

Additionally, a speaker has the option of addressing the Council on an item listed on the agenda, if the speaker will not be present when that agenda item is taken up. When an item is not listed on the agenda, State law prohibits Council discussion or action. Councilmembers may only “briefly respond” to statements made and questions posed. For example, State law allows Councilmembers to ask questions for clarification and provide a reference to staff or other resources for factual information. Additionally, consistent with the “Matters Initiated” rule contained in its Policies and Procedures Manual, the Council may also direct staff to report back and/or place a matter on a future agenda for discussion.

F. CONSENT CALENDAR
F.1. City Council Minutes
Recommendation:

Approve City Council Minutes:

1. February 11, 2023 - Special Meeting

2. February 25, 2023 - Special Meeting

3. March 7, 2023 - Regular Meeting

4. April 18, 2023 - Special Meeting
F.2. Adoption of a Resolution Authorizing the Closure to Vehicular Traffic for the Orinda Association's Fourth of July Parade and Associated Activities
Recommendation:

City Council
Agenda Page 3 06.06.23
Staff recommends the City Council Adopt Resolution 31-23 Authorizing the Closure of a Portion of Moraga Way, Brookwood Road, Camino Pablo, Santa Maria Way, and Orinda Way for the Orinda Association's Fourth of July Parade and Associated Activities (Traffic Order No. 221) F.3. Temporary Full Road Closure of the St. Stephens Drive Overcrossing for the Caltrans Seismic Retrofit Project
Recommendation:

Staff recommends the City Council adopt Resolution 39-23 (Traffic Order No. 222) authorizing the temporary full road closure of the St. Stephens Drive overcrossing from Hidden Valley Road to El Nido Ranch Road for the Caltrans St. Stephens Drive Overcrossing Seismic Retrofit Project.

F.4. Award of a Construction Contract to National Plant Services, Inc. for the Group 1 Stormdrain lining Project (CIP Project Nos. 4167 & No. 3100)
Recommendation:

Open the Public Hearing, receive public testimony, close the Public Hearing and consider adoption of Resolution 38-23, Confirming the Diagram and Assessment for the Orinda Street Lighting and Landscape Assessment District No. 1986-1, Zones L-42, M-9 and M-11 for Fiscal Year Ending June 30, 2024.

H. POLICY MATTERS
H.1. Proposed Biennial Budget 2023-24 and 2024-25
Recommendation:

Receive the Staff presentation and input from the public, discuss and provide direction on any adjustments to be incorporated into the Final Proposed Budget to be presented for adoption June 20, 2023.

H.2. Proposed Draft Capital Improvement Plan (Fiscal Years 2022/2023- 2027/2028
Recommendation:

City Council
Agenda Page 4 06.06.23
Staff recommends the City Council review, discuss, and provide comments on the proposed Draft Capital Improvement Plan H.3. SSTOC Updated Goals
Recommendation:

Receive Report and Review Updated Wildfire Prevention and Emergency Preparedness Goals as promulgated by the Supplemental Sales Tax Commission, Discuss, and Provide Direction, if any.

I. COUNCILMEMBERS' REPORTS
J. CITY MANAGER'S REPORT
K. MATTERS INITIATED
L. CLOSED SESSION

1. OPEN SESSION IDENTIFICATION of Closed Session Matters

2. PUBLIC COMMENTS of Closed Session Matters

3. CLOSED SESSION

4. REPORT OUT OF CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL -- EXISTING LITIGATION. Pursuant to Government Code Section 54956.9(d)(1), conference with Legal Counsel regarding existing litigation: ORINDANS FOR SAFE EMERGENCY EVACUATION v. City of Orinda, Contra Costa County Superior Court Case No.

N23-0579.

M. ADJOURNMENT
In Memory of Joan Smith, Mother of Former City Manager Janet Keeter The next meeting of the Orinda City Council will be held on Tuesday, June 20, 2023 at 7:00 PM.

Please visit the City’s website at www.cityoforinda.org to view the City Council Calendar.

I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this special meeting agenda has been posted at least 24 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way.

Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City’s website at www.cityoforinda.org. At least 24 hours in advance of the meeting, this agenda was also delivered to and received by each member of the City Council as well as each local newspaper, radio station and television station requesting written notice of special meetings.

I, Sheri Marie Smith, City Clerk, declare under penalty of perjury under the laws of the State of California that this regular meeting agenda has been posted at least 72 hours in advance at the Orinda City Hall, 22 Orinda Way and the Orinda Library, 26 Orinda Way. Additional copies are available at the Orinda Library, 26 Orinda Way, and at the City’s website at www.cityoforinda.org
City Council
Agenda Page 5 06.06.23
~ Notices ~
There is a 90-day limit for the filing of a challenge in Court to certain City decisions that require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure §1094.6). Further, if you file a challenge in Court, you may be limited by California law, including but not limited to Government Code §65009, to those issues raised in connection with the public hearing. The City Council may be requested to reconsider a decision if the request is made prior to the next City Council meeting. For information on the next City Council meeting, please call 925.253.4221 or visit the website at www.cityoforinda.org. Unless otherwise noted, City Council actions include a determination that the California Environmental Quality Act (CEQA) does not apply. ~ Accessible Public Meetings ~
The City of Orinda will provide special assistance for disabled citizens to participate in public meetings upon advance notice. If you need auxiliary hearing aid or sign language assistance at least two (2) working days advanced notice is necessary. Please contact the City Clerk’s Office, 22 Orinda Way, Orinda, Ca 94563 or 925.253.4221 or [email protected] with the following information: name, mailing address, phone number and type of assistance requested.

PROCLAMATION
DECLARING THE MONTH OF JUNE, 2023 AS
LGBTQI+ PRIDE MONTH IN THE CITY OF ORINDA
WHEREAS, June has become a symbolic month in which lesbian women, gay men, bisexual people, transgender, intersex, and questioning people and supporters come together in various celebrations of pride; and
WHEREAS, the City of Orinda has a diverse Lesbian, Gay, Bisexual, Transgender, Questioning, Intersex+ (LGBTQI+) community and is committed to supporting visibility, dignity and equity for all people in the community; and WHEREAS, many of the current and past residents, students, city employees and business owners within the City of Orinda who contribute to the enrichment of our city are part of the lesbian, gay, bisexual, transgender and questioning community; and WHEREAS, it is important for communities like the City of Orinda to both show support of our residents and stand in opposition to intolerant treatment and discrimination; and
WHEREAS, states, municipalities, businesses, educational and religious institutions across the United States recognize and celebrate June as LGBTQI+ Pride Month; and
WHEREAS, the rainbow flag, also known as the LGBTQI+ pride flag or gay pride flag, has been used since the 1970’s as a symbol of Lesbian, Gay, Bisexual, Transgender and Questioning+ pride and LGBTQI+ social movements. Flying the rainbow flag throughout the month of June further symbolizes the celebration of diversity and support for the Lesbian, Gay, Bisexual, Transgender, Intersex, and Questioning+ community.

NOW, THEREFORE, BE IT RESOLVED that I, Inga Miller, Mayor, on behalf of the Orinda City Council do hereby declare the month of June as LGBTQI+ Pride month in Orinda and invites everyone to reflect on ways we all can live and work together with a commitment to mutual respect and understanding.
_______________________
Inga Miller
Mayor, City of Orinda
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Communication: Proclamation Declaring June, 2023 as LGBTQI+ Pride Month in the City of Orinda (ITEMS FOR THE GOOD OF THE CITY) A report from ohs president regarding the 2022/23 activities of the Orinda Historical Society (OHS), which operates in a room (“the Museum”) leased to OHS as part of the Orinda Library

1. After being closed since March 2020, the OHS Museum finally re-opened on December 1, 2022. Having taken over as president in September 2020, I took advantage of this enforced closure to bring in new Board Members and volunteers, who worked hard to completely turn OHS around by sorting through decades of documents and artifacts, and re-arranging the Museum's layout, and generally presenting ourselves as the kind of historical museum that Orinda could be proud of.

2. There is still a lot of work to be done, but we now are officially open every Thursday afternoon from 3pm to 5pm, and the last Saturday of the month from 10am to 1pm. Both these time slots were chosen to take advantage of maximum passing foot traffic (Thursday Food Trucks and Saturday Farmer's Market). We also continue to make ourselves available to anyone wanting to come into the Museum and research our files, and we also open whenever other events take place in and around the library — for example, the Orinda Garden Club's recent plant sale, and the Friends of the Library's book sales.

3. In June 2022 we recruited Vivian Ricci as our Recording Secretary, replacing Reg Barrett, who continues on the Board as a member-at -large. Vivian has recently retired from her career at the Federal Reserve and is a huge asset to OHS. Cheryl Cechvala, who works as a Product Manager for an online educational publisher, joined the Board in November 2022, and has recently agreed to serve as Vice-President.

4. Also in June 2022, we discovered that two sides of our 1890s de Laveaga train station, on Bryant Ave, had been damaged by red graffiti. We are very grateful to Steve Ehrhardt for responding so quickly to this and arranging to have the building repainted.

5. In August 2022, Arcadia Publishing released my book "Images of America: Orinda" which features 200+ historical photos. This has proved an excellent tool for promoting the Orinda Historical Society and I've made a number of presentations (Orinda Books, Orinda Women's Club, Orinda Library Garden Room, Merrill Gardens Retirement Home, etc etc) all of which help raise OHS awareness.

6. In August 2022, Board Member Kay Norman made a presentation to the Orinda Rotary, where she handed out our newest brochure/membership application form and sold several copies of the Orinda book.

7. We took part in Orinda's Classic Car Show September 9, 2022, and were given a well-placed booth, which attracted a huge number of visitors. One man told us that although his mother had lived in Orinda since 1971, this was the first time she realized that Orinda had a historical society. I signed and sold a large number of the Arcadia Orinda books and we also sold a few OHS Landmark Throws. In the run-up to the car show, we decorated our display windows to publicize the event which, according to Bill Waterman, was a big hit with guests making their way to the "Dancing with Cars: A Night in Havana" event the previous evening.

8. In September 2022, Our Treasurer, Nancy Royster, decided to drop First Republic as our bank, and transfer the OHS finances to Mechanics Bank. A prescient move.

9. We have just received another invitation from California Revealed, to submit the remainder of our collection of Orinda Sun newspapers as part of their Digitization & Preservation Assistance program. This is totally D.3
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Communication: Annual Report from Orinda Historical Society and Presentation of Proclamation (ITEMS FOR THE GOOD OF THE CITY) funded by a grant that Teresa Long, our Archivist, successfully applied for last year. She and I delivered half of our collection (1948 to 1959) at the end of May 2022 and this latest correspondence invites us to submit the remainder, which we will probably deliver to Sacramento later this month. As far as we know, the Orinda Historical Society is the only possessor of these old newspapers (the bound copies were donated to OHS when the Orinda Sun went out of business) although California Revealed will also keep the digitized newspapers in their own records once they've completed the work.

10. In September 2022 I attended a lunch, along with representatives from 17 other CCC historical societies, at the Contra Costa Historical Society in Martinez. I was a little dismayed to discover that they had more or less written off OHS (we were cited as a dead/dying historical society) but I told them to watch this space.

11. In October 2022 I applied to the Orinda Community Fund (OCF) for a $1000 grant as Bill Waterman, from the Historic Landmarks Committee (HLC) had asked for our help in supplying a plaque for Orinda Motors.

The garage owners don't want an official HLC plaque, so getting OHS to organize it seemed the way to go.

OCF kindly granted us the full amount that we asked for and we're now in talks with local plaque manufacturers to design a plaque showing OHS's name and which we hope to use on other buildings.

12. We are also very grateful to the Orinda Woman's Club (OWC) for their generous $1500 grant which we intend to use for desperately needed new software and other computer updates.

13. In November 2022, our Treasurer, Nancy Royster, who puts in endless hours in the Museum, was ticketed ($50) in the underground parking lot. We were unable to get this reversed, but it did lead to Todd Trimble issuing two Orinda City parking permits so that we don't have to restrict our volunteer work to just 3 hours at a time.

14. On November 6, 2022, OHS joined with the Lafayette Historical Society and Moraga Historical Society to put on a presentation in the Library Garden Room. Mary Solon and Mary McCoster (LHS) talked about the Caldecott Tunnel, and I made a presentation using photos from the Orinda Arcadia book. We were very grateful to Ly, from the City's Maintenance Dept, for all his efforts in setting everything up. We had expected only about 35 attendees, but ended up with 90+. Daniel, from the Maintenance Dept, was extremely conscientious in ensuring that it was safe to accommodate this unexpected audience — he opened the doors out onto the patio, slid back the dividing wall into the auditorium (although we didn't need to use this area) and ensured that there were fire lanes throughout the floor. I emailed Steve Ehrhardt and Todd Trimble immediately after the event to record the numbers of attendees but mostly to thank them very much for Daniel and Ly's dedicated work in helping make the presentation the success that it so obviously was.

15. We continue to decorate our display windows with good feedback: this month (May 2022) we'll be celebrating Memorial Day and I'm asking as many Orinda Vets as I can find to supply photos and a biographical line or two (of themselves or family members) who served in the US military so that I can frame these and display them in our windows. We have Graduation items lined up for June 2022, but we always need more artifacts and photos and I'm putting out a request on the Facebook page "You Know You're from Orinda if…". I shall also ask again for regular items that we can add to our small stock of artifacts. We had to throw a number of books/documents/artifacts out when we revamped the Museum as we suffer, like so many other local history museums, from people dumping things on us that aren't at all relevant to our own location.

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Communication: Annual Report from Orinda Historical Society and Presentation of Proclamation (ITEMS FOR THE GOOD OF THE CITY)

16. Our Spring newsletter was mailed out at the end of March, with a membership form and return envelope. It garnered a few checks, but so far, not as many as we'd hoped for. A pdf of the newsletter accompanies this report.

17. Our monthly Board Meetings continue on the third Wednesday of the month, from 2pm to 5pm, in the May Room. The permit is posted on the May Room exterior door. Thanks go to Jamila Low for organizing our timetable, and for everything else she does to assist OHS.

18. In January 2023 Drummond Buckley, City of Orinda Planning Director, informed us that Council Member Janet Riley now serves as the Council liaison to OHS. I have sent her information (schedules and Minutes) of our monthly meetings.

19. In February 2023 I was approached by members of the Orinda Woods (OW) committee to help with their 50th Anniversary Celebration on May 20/21, 2023. Since then, our Archivist, Teresa Long, has scanned and many of our own OW documents for them to display at the event (we didn't want to lose sight of anything so fragile) as well as scanning a further 100+ of their own slides. In return we have requested permission to add these photos to our own archives. Kay Norman and I will be making a short presentation on May 20th.

20. Todd Trimble and I have been in communication about our Lease, and are very grateful to the City for increasing our rent by just $5 a month. We've also established our hours (see #2 above) as we think these will work best, positioned as we are between Café Teatro and the underground parking lot.

21. We have had some very positive publicity throughout 2022/3 in the local press. We're hoping that this will encourage more people to volunteer at the Museum so that we don't have to rely on such a small pool of volunteers, and in time will lead to more days when we can open to the public.

22. We're beginning our Schools Program again — kicking off with a Kindergarten class from Sleepy Hollow. In the pre-covid years, OHS docents took third graders on a downtown walk and we hope to re-commence these in the new school year but, in the meantime, we're starting off small: the only walking involved will be from the mural at the Community Park to the Museum.

Again, I thank the City of Orinda for being so involved in helping revitalize the Orinda Historical Society. It has been a huge labor of love to get it to the point where we now feel Orinda has a reliable community resource — this is due not only to the hard work and enthusiasm of all our Board Members but also in knowing that we can depend on the backing of the City, in particular the Parks and Recreation Department and their maintenance crew, who have made everything so much easier.

ALISON BURNS
President, Orinda Historical Society
Email: [email protected]/[email protected]
Cell: 760 889 7011
Website: orindahistory.org
May 1, 2023
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Communication: Annual Report from Orinda Historical Society and Presentation of Proclamation (ITEMS FOR THE GOOD OF THE CITY) The Orinda Historical Society ~ Spring 2023 1

MATCHLESS
Newsletter of The Orinda Historical Society ~ Spring 2023

WE'RE BACK
IN BUSINESS!
After an almost three year
hiatus, during which we
worked tirelessly behind the
scenes to bring the Orinda
Historical Society back to
life, we're ready to welcome
visitors through our doors!
T h e c o v i d p a n d e m i c
p r o v i d e d t h e p e r f e c t
opportunity to totally revamp our museum and dig through documents and artifacts and recruit new Board Members. Pictured l to r: Reg Barrett, Kathy Barrett, Patrick Burns, Alison Burns, Nancy Royster, Vivian Ricci, Teresa Long and Wendy Harnett.

We're open every Thursday from 3pm to 5pm and the last Saturday of the month from 10am to 1pm. Or call us on 925 254 1353, email us at orindahistory.org Looking a little like a spaceship,
this mid-century sanctuary was
snapped by Oakland Tribune
photographer, Les Sipes, in
August 1960.

Any idea what it is?
And were you ever invited to
explore its inner workings?
See page 3 for the answer.

ALIENS IN
ORINDA?
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Communication: Annual Report from Orinda Historical Society and Presentation of Proclamation (ITEMS FOR THE GOOD OF THE CITY) The Orinda Historical Society ~ Spring 2023 2
Elizabeth (Betty)
Karplus, 1925 - 2021
It's hard to sum up a life like
Betty's but perhaps these
three words will go some
way to explaining her main
p a s s i o n s : a d v e n t u r e ,
education and service. Many
adults in Orinda today still confess that their
zeal for science was ignited in elementary
school by Betty's unforgettable hands-on
science curriculum. After retiring from teaching
in 1986, Betty launched her 30-year "volunteer
career", which included leading a program at
Mills College training scientists and engineers
to become teachers, serving the Peace Corps
in Jamaica, teaching English in China and
becoming an AmeriCorps leader. At the age
of 94, Betty was elected a Fellow of the
American Association for the Advancement
of Science. OHS will be forever grateful that
Betty still found time to serve on the Board
in a variety of executive roles well into her
nineties.

We thank the Karplus family for making
Betty's autobiography, Always Ready for
Adventure, available in our museum.

Victoria Carter, 1953 - 2022
Vicky was a much loved part of OHS.

Dedicated, knowledgeable and always willing
to go the extra mile, she was particularly
popular with all the 3rd graders she led on her
downtown walks. Adults too were just as
spellbound as she wove her stories around
Orinda's history. Vicky also breezed through
the task of organizing the many volunteers so
essential in making the Orinda Community
Foundation's NorCal Kids' Triathlon an annual
success. But despite Vicky's deep involvement
in the fabric of Orinda, there was nothing she
loved more than hiking Briones with just a
friend or two and her beloved Goldendoodle,
Jamaica. With thanks from all of us, Vicky.

IN MEMORIUM
In case you're wondering why we named our $500
membership contribution the Tres Ranchos Circle….

Take a walk to Hillcrest Drive. There you'll find a plaque marking the junction of three Mexican Land Grants: Rancho Acalanes, Rancho El Sobrante and Rancho Laguna de Los
Palos Colorados. Almost two centuries later, the Tres
Ranchos del Sur point is still used as the Mount Diablo baseline — an imaginary line that passes through the
intersection of Orinda Way and Santa Maria Way.

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Communication: Annual Report from Orinda Historical Society and Presentation of Proclamation (ITEMS FOR THE GOOD OF THE CITY) The Orinda Historical Society ~ Spring 2023 3
IT'S THE PELISSIER FALLOUT SHELTER!
In 1961, when the Cold War began
to heat up, a letter from JFK
appeared in the September 15
issue of Life magazine in which the
President suggested that his fellow
Americans might like to start
building their own fallout shelters in
preparation for nuclear war.

As long-term sustenance, the
government would supply biscuits
manufactured from bulgar wheat,
which was apparently the ideal
food since bulgar had recently
been discovered in a 3000-year old
Egyptian pyramid and was deemed
to still be edible!
Instructions for eight different designs of homemade shelter were issued by the Department of Defense. Far more appealing, however, at least in Orinda, was Pierre Pelissier’s luxurious fallout shelter which thankfully was never needed. Hopefully it saw better service as a children’s playhouse.

Perhaps it even outlasted that other Cold War structure, the Berlin Wall.

There are still a few Orindans who remember playing inside this long-vanished White Elephant: Kent Long, President of the Friends of Joaquin Moraga Adobe, says that the "absolute highlight" of a birthday party he attended at Jeff Pelissier's house was when all the guests were allowed inside the family's bomb shelter. Because it was still fully stocked back in 1967, Kent says that it didn't seem nearly as cavernous as the above photo suggests. These many years later, he's still trying to locate his friend Jeff, but without success. Maybe he's gone underground?
The Pelissier bomb shelter photos are just two of the 200+ Orinda historical images featured in the recently published Arcadia book "Images of America: Orinda" (pictured right), written by OHS President, Alison Burns. All proceeds from books bought from OHS benefit the historical society. Also available from Amazon, Orinda Books, ReChic, etc.

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Communication: Annual Report from Orinda Historical Society and Presentation of Proclamation (ITEMS FOR THE GOOD OF THE CITY) The Orinda Historical Society ~ Spring 2023 4
PRESIDENT’S MESSAGE
I am so excited to present to you Orinda's totally renovated history museum. It's truly been a joint effort: my thanks go not only to our dedicated Board Members, but also the City of Orinda and its multi-talented maintenance guys, Antonio and Mark.

In September we spent several rewarding hours at the Orinda Association's Classic Car Show, answering a multitude of questions from the many people who stopped by our booth. One visitor told us that although she'd lived in Orinda since 1971, this was the first time she'd learned that the city had a historical society. We felt very gratified!
In November, we welcomed an audience of almost one hundred (more than double the number anticipated) when we combined with the Moraga and Lafayette Historical Societies in the Library Garden Room to present slide shows on the Caldecott Tunnel (LHS) and Orinda (OHS). Thank you to everyone who supported us.

We also continue to receive some extremely welcome grants: from the Orinda Woman's Club, the Orinda Community Foundation, and California Revealed. Thank you so much. And thanks, too, to everyone who is about to renew their annual membership! You'll find all the necessary information in the form below.

And now we need volunteers — either to welcome visitors into the museum or to work behind the scenes — whatever suits you best. We've been closed for far too long. This time around we want to ensure that we have enough helpers to allow us to remain ready, willing and open! I look forward to meeting you. ~ Alison
The Orinda Historical Society
P.O. Box 82
Orinda, CA 94563
Yes, I wish to support OHS. Enclosed is my annual membership contribution/donation of:
◎ $30 Individual ◎ $50 Family ◎ $20 Senior ($65)
◎ $350 Lifetime Member ◎ $500 Tres Ranchos Circle ◎ $………………. Gift/Donation NAME ______________________________________________________________________________ ADDRESS_______________________________________________________________________________ PHONE_____________________________________________________________________________ EMAIL______________________________________________________________________________ ◎I wish to remain anonymous. This gift is in memory/honor of __________________________________ Please make checks payable to Orinda Historical Society. OHS is a 501(c) nonprofit public benefit charity. Your donation is tax deductible by law.

The Orinda Historical Society, established in 1970, is a membership based nonprofit organization whose mission is to preserve, protect and share the history of Orinda.

THANK YOU FOR SUPPORTING THIS VALUABLE COMMUNITY RESOURCE D.3
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Communication: Annual Report from Orinda Historical Society and Presentation of Proclamation (ITEMS FOR THE GOOD OF THE CITY) AGENDA TITLE: City Council Minutes
RECOMMENDATION:

Approve City Council Minutes:

1. February 11, 2023 - Special Meeting

2. February 25, 2023 - Special Meeting

3. March 7, 2023 - Regular Meeting

4. April 18, 2023 - Special Meeting
ATTACHMENTS:

A. City Council Minutes of February 11, 2023
B. City Council Mintues of February 25, 2023
C. City Council Minutes of March 7, 2023
D. City Council Minutes of April 18, 2023
Respectfully Submitted by:

Sheri Smith
City Clerk
Prepared By: Sheri Smith, City Clerk
Approved by:

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Orinda City Council Minutes Page 1 of 2 02.11.23
FEBRUARY 11, 2023

CITY OF ORINDA

CITY COUNCIL MINUTES
9:00 A.M. – SPECIAL SESSION – VIA TELECONFERENCE

1. CALL TO ORDER / ROLL CALL:

Mayor Miller called the meeting to order at approximately 9:00 a.m.

COUNCILMEMBERS PRESENT: Brandyn Iverson, Latika Malkani, Janet Riley Vice Mayor Gee, Mayor Miller
COUNCILMEMBERS ABSENT: None

2. ADOPTION OF AGENDA
Councilmember Malkani made a motion, seconded by Councilmember Gee, to adopt the agenda as presented. The motion was carried unanimously by all present.

3. COMMISSION/COMMITTEE INTERVIEWS & APPOINTMENTS

3.1. Interview Applicants and Make Appointments for Vacancies on the City of Orinda Planning Commission, Parks & Recreation
Commission, Supplemental Sales Tax Oversight Commission (SSTOC), Historical Landmarks Committee, Art in Public Places Committee, Finance Advisory Committee, Traffic Safety Advisory Committee, County Library Commission, and County Connection Citizens Advisory Committee
Councilmembers interviewed applicants for the various Commissions, Committee, and Boards, which included a discussion of the number of members that the SSTOC should have, and made the following appointments:
• Ann Parnigoni, Planning Commission
• Alex Drexel, Parks & Recreation Commission
• Laura Riley, Parks & Recreation Commission
• Rachelle Latimer, Supplemental Sales Tax Oversight Commission • Paula Reinman, Supplemental Sales Tax Oversight Commission • Chris Decareau, Supplemental Sales Tax Oversight Commission • Bill Waterman, Historical Landmarks Committee
• Jeffrey Lyon, Historical Landmarks Committee
• Jeanne HuangLi, Historical Landmarks Committee
• Rich Thompson, Art in Public Places Committee
• Steven Schnier, Traffic Safety Advisory Committee
• Nicholas Mitchell, Traffic Safety Advisory Committee
• Shrikant Garde, County Library Commission
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Attachment: City Council Minutes of February 11, 2023 (3118 : City Council Minutes) Orinda City Council Minutes Page 2 of 2 02.11.23
MOTION was made by Councilmember Riley, seconded by Councilmember Gee, and by roll call vote carried unanimously by all present to appoint the individuals as listed above.

They also gave direction to the City Clerk to conduct a focused recruitment for the two vacancies remaining on the Planning Commission, the two vacancies remaining on the Finance Advisory Committee, and the vacancy on the County Connection Citizens Advisory Committee and when applicants are available, schedule a date for Council interviews.

D. ADJOURNMENT
The meeting was adjourned at approximately 1:30 p.m. to the regular meeting of the Orinda City Council to be held on Tuesday, February 21, 2023. .
______________________________________
Sheri Marie Smith, City Clerk
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March 7, 2023

CITY OF ORINDA

CITY COUNCIL MINUTES
Note: Written communications received from the public prior to the start of this meeting can be viewed at: https://tinyurl.com/ncusvn4h.They are also kept in the City Clerk’s Office as part of the public record and available upon request.
7:00 P.M. –REGULAR MEETING– BY TELECONFERENCE
A. CALL TO ORDER / ROLL CALL:

Mayor Miller called the Regular Meeting to order at approximately 7:00 p.m.

COUNCILMEMBERS PRESENT: Latika Malkani, Janet Riley
Vice Mayor Darlene Gee, Mayor Inga Miller
COUNCILMEMBERS ABSENT: Brandyn Iverson
B. PLEDGE OF ALLEGIANCE – Led by Mayor Miller
C. ADOPTION OF AGENDA
Mayor Miller asked and confirmed there were no requests for removal of items from Councilmembers or the public, and there were no public comments.

MOTION by Vice Mayor Gee moved and seconded by Councilmember Riley to adopt the agenda. Said motion carried by unanimous (4-0) roll call vote.

D. ITEMS FOR THE GOOD OF THE CITY
D.1 Introduction of New Senior Engineer Ryan O’Kane
Public Works Director Scott Christie introduced the City’s new Senior Engineer, Ryan O’Kane. He provided background of Mr. O’Kane’s 20 years of experience, education, and Mayor Miller and Councilmembers welcomed him to the City.

Mr. O’Kane said he is happy to be here in Orinda working for a public agency. He looks forward to working with staff and the community.

E. PUBLIC FORUM
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Ian Baird said he lives on the corner of Sleepy Hollow Lane and Ichabod Lane in Orinda.

He and other residents request the City construct a storm drain inlet going underground with a catchment area at the first curve of Ichabod Lane. He distributed a packet of photos to Councilmembers, cited significant rainwater, safety concerns, and asked that the project be done in the current CIP since it has been on the program list since 2019.

Vice Mayor Gee asked and confirmed the pictures distributed were from this storm and the last storm.

Gareth Noise, Sleepy Hollow Lane, voiced support of the neighborhood appeal for this inlet drain and to fund it under the CIP. It is a safety issue and neighbors’ yards are washed away every time there is flooding. Parents taking their kids to Sleepy Hollow must park their cars, their kids are forced to walk in the flooding street to get to school where debris comes down, and he asked that the project be prioritized.

Penny Baird requested the city take action to address a safety hazard on Ichabod Lane, as described by her husband, Ian. Residents on the lower section truly need a storm drain inlet underground catchment basin where Ichabod Lane goes to the left below the property owned by Gareth and Jackie Noise. This need was present even before they bought their property in 1976. Once again during recent storms, water has poured down Ichabod Lane and into gutters. She described the wide path of water, unsafe conditions for students and adults, flooding, and noted residents’ work to clear the drains of debris.

She also cited this as a safety hazard for drivers, school children and their parents, and problems for residents when water crosses Sleepy Hollow Lane which residences and take gravel and soil with it.

On April 23, 2019, she and her husband appeared before the Council. She was in a walker after hip surgery in March which was the result of her slipping on algae on Ichabod Lane and falling. Since that time, they have been told the City clears the street of algae, but this is not enough. She then read the presentation she gave in 2019 into the record which asks the City to install the drain inlet and underground catchment basin.

Dr. George Counelis, 4 Ichabod Lane, echoed speaker comments, said every time there is a significant rainfall Ichabod Lane becomes a river. The most important point is in looking at the topography and original engineering, it is insufficient for the water that comes off the entire hill which drains onto Ichabod Lane. It is a safety hazard with over 3 feet of water, garbage cans get washed away, and when people park and turn their wheels to the street, it creates a fountain of water that goes into everyone’s yard.

Secondly, he asked for parking enforcement on the street. People are parking on both sides of the street, leaving the street extremely narrow.

F. CONSENT CALENDAR
Mayor Miller asked and confirmed Items F.2 (Ben Zarrin) and Item F.5 (Malkani) were requested for removal. There were no public comments.

F.1. City Council Minutes
Recommendation:

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Approve City Council Minutes:

1. February 21, 2023 - Regular Meeting
F.3. Contract Amendment No. 2 with DC Electric Group, Inc. for On-Call Traffic Signal and Street Light Maintenance Services
Recommendation:

Staff recommends that the City Council: 1) Approve Contract Amendment No. 2 (Between the City of Orinda and DC Electric Group, Inc.) to extend the on-call contract term to December 31, 2023 and increase the contract value by an additional $100,000 to a new total contract amount of $400,000 2) and Authorize the City Manager and City Clerk to execute the contract amendment on behalf of the City, subject to approval as to form by the City Attorney
F.4. Reaffirm proclamation of the Existence of a Local State of Emergency with Respect to the Continuing 2022-23 Winter Storms
Recommendation:

Staff recommends that the City Council adopt Resolution 17-23 F.6. Authorization to Waive Formal Bidding And Purchase Two Replacement Police Patrol Vehicles Including Equipment and Installation
Recommendation:

Approve Resolution 21-23 waiving a formal bid and authorizing staff to replace two patrol vehicles at a cost of $170,700 ($115,700 for the vehicle and an estimate of $54,000 for outfitting and small contingency of $1,000); and approve the Budget Change in the amount of $65,000 from the Fleet Replacement Fund.

MOTION by Vice Mayor Gee moved and seconded by Councilmember Malkani to approve Consent Calendar Items F.1.1, F.3. F.4, and F.6. Said motion carried by unanimous (4-0) roll call vote.

Items Requested for Removal:

F.2. Adoption of Resolution 15-23 Authorizing Street Closure to Vehicular Traffic and Parking Restrictions on a portion of Orinda Way every Saturday between 6:00 a.m. to 2:00 p.m. from April 1, 2023 to March 28, 2026 for the Contra Costa Certified Farmers’ Market Recommendation:

Adopt Resolution 15-23 authorizing the closure of a portion of Orinda Way (Traffic Order No. 220) to vehicular traffic to allow for space for farmers' market vendors.

Director of Public Works Scott Christie provided an explanation of the routine street closure to update the Traffic Order to accommodate the Farmers’ Market. This will be a 3- versus 2-year closure and cuts off some driveways which has been done in the past.

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Councilmember Malkani asked for the access point to 31 Orinda Way when the farmers’ market is closed for a vehicle. She also asked if there were limits on construction.

Mr. Christie said access would be through the driveway of 27 Orinda Way to drive through business areas and access 31 Orinda Way. City Manager Biggs stated the city permits construction on Saturdays from 10 a.m. to 5 p.m.

Councilmember Riley asked if this has always been this way and she asked why they stopped it at 27 Orinda Way instead of going further towards Chevron. Mr. Christie said he did not know the original decision-making for that in the past.

Mr. Biggs noted this strategy minimizes the impact to the businesses and these are the three lots that allow for connected circulation. If it were to shift further towards Chevron, there would be no way to get to Rite Aid.

Mayor Miller opened the Public Forum.

Ben Zarrin apologized for not being in person, said himself and their partner, Mr. Mash purchased the building back in October and worked extensively. The plans are currently in Engineering and will next go into the Building Department for permits. They anticipate construction will start in the next 3 months. He understands during the pandemic, this area was extended, but times are now different given downtown revitalization. Their offices are at 25 Orinda Way which is quiet and dead during weekends. He asked to go closer to the Chevron location rather than blocking off access during the most critical time for their construction project during the Saturday critical hours and to remove the item and reconsider this for further discussion.

He said they are planning on housing 3 restaurant tenants and 2 would be in operation during these hours. They are supportive of the farmers’ market, but only ask that this access not get blocked during construction and when restaurants are open on Saturdays.

He understands and has driven the access point himself during weekends, and his Tunda truck has trouble circulating through the parking lot, let alone a construction truck. Mixing this with pedestrians and children trying to run between vehicles is dangerous, so he asked to shift this further down near 25 Orinda Way where there are no restaurants, business, or construction.

Mayor Miller asked staff whether the item can be delayed until communications can occur between Mr. Zarrin and staff. She voiced concern with allowing incoming businesses to get up and running, supporting existing businesses, and safety precautions while pedestrians are circulating the area.

Mr. Biggs said the Council can revise or change the Traffic Order conditions at any time.

He thinks the farmers’ market will start this month, so they need to at least have the Traffic Order in effect. He understands people cannot access the Library and Community Center programmings, so it was very strategic as to why this section works, and he was not sure there were other alternatives.

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He would recommend the Council consider shortening the Traffic Order term or approve it as is and staff can bring back an update and work with Mr. Zarrin to identify other logistical solutions.

Mayor Miller said the market was held at various areas in the past which did not work by the Country Club. In the future, there may be the ability to move it near Avenida or another area as things develop, but at this time, there is not another location. She voiced concerns with shrinking the farmers’ market and making decisions that would be for a long period of time and she supported revisiting this.

Councilmember Riley suggested thinking about how the space is organized, possibly reduce the number of vendors to get that access to the Bank of America Lot, and possibly re-arrange them to the top of the parking lot as opposed to all of them along the row at Orinda Way. Mr. Biggs said staff can talk with the farmers’ market manager and vendors.

Councilmember Malkani asked and confirmed that the Traffic Order can be modified.

Planning Director Drummond Buckley noted that once staff receives a building permit application, it needs to be reviewed which is a 3 to 4-month process.

Vice Mayor Gee said she would like to understand better what their construction plan is because she does not know the type of equipment they need to get on site, as well as understand better about the business plan. There is lots of foot traffic and people at the farmers’ markets on Saturday morning and it is over at 1:00 p.m. so it will not impact anything in the evening. She wants to be supportive of new business, but it would be helpful to know more.

Mayor Miller suggested requesting staff bring back information, and she asked staff what action to take as far as the street closure to ensure the farmers’ market starts. Mr. Biggs said it is up to the Council and can return with modification to the Traffic Order. They might get through the entire farmers’ market before there are any issues.

Vice Mayor Gee voiced support to approve it as is, knowing the Council can entertain adjustments to it at any time.

City Attorney Osa Wolff referred to packet page 23 which is where Resolution 15-23 is published, in the Now, Therefore, Be it Resolved” paragraph and in the first paragraph, she asked and confirmed that the Council is proposing that the end date for this resolution is March 28, 2024. Mr. Biggs stated the farmers’ markets are on Saturdays once a week.

Ms. Wolff suggested the resolution state, “from April 1, 2023 for one year”.

MOTION by Councilmember Malkani moved and seconded by Councilmember Riley to adopt Resolution 15-23, as amended to state “from April 2, 2023 for one year”, authorizing the closure of a portion of Orinda Way (Traffic Order No. 220) to vehicular traffic to allow for space for farmers' market vendors. Said motion carried by unanimous (4-0) roll call vote.

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F.5. Certification of County Measure J Growth Management Program Compliance Checklist for Calendar Years 2020 and 2021
Recommendation:

Adopt Resolution No. 18-23 authorizing the Mayor to certify the County Measure J Growth Management Program Compliance Checklist for calendar years 2020 and 2021 enabling the City to receive its allocation of Local Street Maintenance & Improvement Funds for fiscal years 2021-22 and 2022-23.

City Engineer Sivakumar Natarajan stated this checklist is part of the CCTA’s requirement for dispersing Measure J funds. This is done every 2 years where documentation is provided to show the City follows requirements as stated in their Measure J Program. The packet identifies several projects and programs for calendar years 2020 and 2021. Some items relate to calendar and fiscal years, and this is the first step of the process. CCTA will review the checklist and set up a meeting with City staff, their Planning Commission and Citizens Advisory Committee and answer questions.

Councilmember Malkani stated she pulled this item from the Consent Calendar partly because it is a new process in terms of certification, and she appreciates the presentation.

Mayor Miller opened the Public Forum, and there were no speakers.

MOTION by Councilmember Malkani moved and seconded by Vice Mayor Gee to adopt Resolution No. 18-23 authorizing the Mayor to certify the County Measure J Growth Management Program Compliance Checklist for calendar years 2020 and 2021 enabling the City to receive its allocation of Local Street Maintenance & Improvement Funds for fiscal years 2021-22 and 2022-23. Said motion carried by unanimous (4-0) roll call vote.

G. PUBLIC HEARING – None.

H. POLICY MATTERS
H.1. Quarterly Financial Report (2nd Qtr FY 2022-2023) and Mid-Year Budget Adjustments
Recommendation:

1. Receive the report and authorize Staff to record the Budget adjustments as described in Attachment F (Budget Change Form). 2. Discuss any initial ideas for possible consideration in the development of the next two-year budget FY 2023/24 and 2024/25.

City Manager Biggs briefly introduced the item.

Administrative Services Director Doug Alessio gave the staff report, PowerPoint presentation, and overview of the 2nd Quarter FY 2022-2023 and Mid-Year budget adjustments.

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Councilmember Malkani referred noted that expenditures on contract services were equal or greater to salary and benefits, and she asked if this was because of certain expenses.

Mr. Alessio stated this is fairly typical and includes public safety, legal, and other services.

Mayor Miller said the reason the storm expenditures have not been included, she asked and confirmed these are more long-term CIP expenses.

Mr. Biggs added staff is asking the Council to get through repairs in this fiscal years, and many permanent repairs will be more costly. If those come up before the end of the fiscal year and the CIP is amended, they would return to the Council is additional monies need to be appropriated, and they are hopeful to receive most of the money back from FEMA.

Mayor Miller opened the Public Forum, and there were no speakers.

Councilmember Malkani recognized the Parks and Recreation Department staff for increasing revenues through programs.

MOTION by Councilmember Riley moved and seconded by Councilmember Malkani to authorize Staff to record the Budget adjustments as described in Attachment F (Budget Change Form). 2. Discuss any initial ideas for possible consideration in the development of the next two-year budget FY 2023/24 and 2024/25. Said motion carried by unanimous (4-0) roll call vote.

H.2. Ratification of Moraga-Orinda Fire District (“MOFD”) Ordinance 23-01, which adopts the 2022 California Fire Code and, by reference, the 2021 International Fire Code and makes modifications to those codes to reflect local conditions with associated findings and introduction of City of Orinda Ordinance 23-03 to repeal and replace the City of Orinda’s Municipal Code Chapter 8.20, “Fire Safety,” with a version of this Chapter that reflects the City’s ratification of MOFD Ordinance 23-

01. Recommendation:

1. Adopt Resolution 22-23: ratifying MOFD Ordinance 23-01, which adopts the 2022 California Fire Code and, by reference, the 2021 International Fire Code and makes modifications to those codes to reflect local conditions, and adopting MOFD’s Findings of Fact that the proposed amendments are reasonably necessary because of local climatic, geological, or topographical conditions; 2. Introduce Ordinance 23-03 to repeal and replace the City of Orinda’s Municipal Code Chapter 8.20, “Fire Safety,” with an updated version of this Chapter that reflects the City’s ratification of MOFD Ordinance 23-01, waiving a full reading of the text.

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Planning Director Drummond Buckley gave the staff report and overview of the exercise that occurs every 3 years to update the Fire Code through ratification of the code MOFD adopts as well as adopt it by reference in the Municipal Code. Staff analyzed the proposed Fire Code, asked the County Building Department to provide feedback, and said in prior years, vegetation management rules were in the Fire Code, but this year MOFD has separated that in a separate ordinance regarding vegetation management, which the City can only comment on.

Regarding the Building Code, the 2 main comments from their Building Official is there are 2 substantive changes related to fire sprinkler requirements; one is the definition of “substantial addition”. Now, for any addition which is more than 50% of the existing gross floor area or the new gross floor area results in a building having a gross floor area of 3,600 square feet or greater. This change is consistent with Con Fire. The other change made which is unique and somewhat ahead of the curve compared to other districts in the state is that in the wildland urban interface areas and possibly in the very high fire severity zones, which he will verify, it requires that new projects have sprinklers under roof eaves.

Mr. Biggs stated staff brought the ordinance to the Council in December for review, transmitted 2 comments to the Fire District; 1 was a concern about a provision which would have precluded traffic calming in very high severity zones. Based on this comment and the Town of Moraga, that provision was removed from the Fire Code. The other item was an issue of relationship with a model water efficiency landscape ordinance. Staff is working with the Fire District as to how those would be best implemented. The Fire Board proceeded with adoption of the Fire Code and has adopted their separate defensible space ordinance which did not change overall.

Mr. Buckley added that the consistency with MWELO had to do with the defensible space ordinance and not the Fire Code, which is before the Council tonight. The vegetation issues have been removed from the Fire Code.

Mayor Miller asked if the fire sprinklers apply for ADUs and JADUs, and Mr. Buckley said he does not believe so. She asked if under the roof eave sprinklers has been done by other communities. Mr. Buckley said he did not believe it is done in other counties in the area, but the Fire Chief has discussed this and he knows it is the next wave of requirements.

Mayor Miller opened the Public Forum, and there were no speakers.

Councilmember Riley asked and confirmed that staff will bring back in April the model water efficiency landscape ordinance and also SB 1383 which falls under the jurisdiction of the recycling JPA. They will next discuss it with the 2x2 committee likely in April or early May.

Councilmember Malkani thanked everybody who communicated the City’s concerns to MOFD and for their responsiveness, especially the traffic calming issues.

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Mayor Miller reiterated that the Council is not ratifying the hazardous fuels ordinance, which is done separately by the Fire District. She calls this out because it is the same number as the City’s ordinance.

Ms. Wolff referred to packet page 130 which is MOFD’s resolution and this looks like it is just focused on the Fire Code amendments. Mr. Biggs said they adopted 2 stand-alone ordinances; 1 is the defensible space and the other had to with the fuel break ordinance.

MOTION by Vice Mayor Gee moved and seconded by Councilmember Malkani to adopt Resolution 22-23: ratifying MOFD Ordinance 23-01, which adopts the 2022 California Fire Code and, by reference, the 2021 International Fire Code and makes modifications to those codes to reflect local conditions, and adopting MOFD’s Findings of Fact that the proposed amendments are reasonably necessary because of local climatic, geological, or topographical conditions. Said motion carried by unanimous (4-0) roll call vote.

MOTION by Councilmember Malkani and seconded by Councilmember Riley to introduce Ordinance 23-03 to repeal and replace the City of Orinda’s Municipal Code Chapter 8.20, “Fire Safety,” with an updated version of this Chapter that reflects the City’s ratification of MOFD Ordinance 23-01, waiving a full reading of the text. Said motion carried by unanimous (4-0) roll call vote.

H.3. Authorize City Manager to Enter into the First Amendment of the Agreement with Bigbelly Smart Waste and Recycling System Recommendation:

Staff recommends the City Council authorize the City Manager to sign an amendment to the existing Big Belly to extend it for an additional five years and to request $460,084.37 from the CCC Solid Waste Authority (RecycleSmart) JPA's Member Agency Reserve Funds in order to fund the costs.

Parks and Recreation Director Todd Trimble gave the staff report and overview of the Big Belly system, the efficiencies realized in recycling diversion, collections, and overall history of the learnings and getting new bins, contamination of certain items in recycling, education provided, spoke about some vandalism, noted the City now has an 80% efficiency rating, and they have continued addressing minor issues over time.

The staff recommendation is for the Council to authorize the City Manager to sign an amendment to the existing Big Belly agreement to extend it for an additional five years and to request $460,084.37 from the CCC Solid Waste Authority (RecycleSmart) JPA’s member agency reserve fund to fund costs.

Vice Mayor Gee echoed Director Trimble’s enthusiasm for the Big Belly which is one of the best things the City has done, as it has been an amazing improvement.

Mayor Miller opened the Public Forum, and there were no speakers.

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MOTION by Vice Mayor Gee moved and seconded by Councilmember Riley to authorize the City Manager to sign an amendment to the existing Big Belly to extend it for an additional five years and to request $460,084.37 from the CCC Solid Waste Authority (RecycleSmart) JPA's Member Agency Reserve Funds to fund the costs.

Said motion carried by unanimous (4-0) roll call vote.

I. COUNCILMEMBERS’ REPORTS – Vice Mayor Gee reported holding a conversation with the 7th grade Science class at OIS who were interested in the City’s efforts to affect climate change. They had good questions and even discussed federal funding with her.

She then reported yesterday they held the Lamorinda Program Management Committee meeting between Orinda, Lafayette, and Moraga, and the Fee and Financing Authority for the 3 communities, as well as SWAT committee meeting.

She thanked Amy Worth for her many years of contributions and Public Works staff for their engagement and update to the regional planning action items as part of the CCTA process. The three communities moved forward with action items to the CCTA Board.

Mayor Miller reported attending and the City hosting the Steve Glazer Town Hall last week. The annual Police Report will come as the Safety Committee in April, hosted the Mayors’ Conference last week here, and on the 23rd she and Councilmember Riley attended the RecycleSmart Retreat. The Rotary hosted the City for its State of the City Address and it was a wonderful event.

Councilmember Malkani thanked the City Clerk for bringing them back to their first in-person meeting.

J. CITY MANAGER’S REPORT – City Manager Biggs reported this is his first inperson meeting and he complemented the City Clerk and other staff who worked hard to ensure the technology was ready for this evening. Hi also said that the region is expecting an atmospheric river event and they encourage residents prepare for this storm. Sandbags are available at the 2 fire stations. On April 22nd the City will hold its first Wildfire Prevention and Safety Fair in the Community Park from 10 to 3, and will have a variety of vendors, programs, tools, tips, etc.

K. MATTERS INITIATED – None.

L. ADJOURNMENT
The Regular Meeting was adjourned at approximately 8:56 p.m. to the next Joint Annual Meeting with the Town of Moraga and City of Lafayette City Councils on Wednesday, March 15, 2023, at 7:00 p.m. at the Lafayette Room at St. Mary’s College in Moraga. ______________________________________
Sheri Marie Smith, City Clerk
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April 18, 2023

CITY OF ORINDA

CITY COUNCIL MINUTES
Note: Written communications received from the public prior to the start of this meeting can be viewed at: https://tinyurl.com/Orinda-Public-Comments.They are also kept in the City Clerk’s Office as part of the public record and available upon request. 7:00 P.M. –REGULAR MEETING– GARDEN ROOM, ORINDA LIBRARY A. CALL TO ORDER / ROLL CALL:

Mayor Miller called the Regular Meeting to order at approximately 7:00 p.m.

COUNCILMEMBERS PRESENT: Latika Malkani, Janet Riley
Mayor Inga Miller, Vice Mayor Darlene Gee
COUNCILMEMBERS ABSENT: Councilmember Brandyn Iverson
B. PLEDGE OF ALLEGIANCE – Led by Mayor Miller
C. ADOPTION OF AGENDA
MOTION by Councilmember Malkani moved and seconded by Councilmember Riley to adopt the agenda. Said motion carried by unanimous (4-0) roll call vote.

D. WORKSHOP
D.1. Fire Mitigation Update from Other Agencies (PGE, EBMUD, EBRPD) City Manager Biggs recognized the regional agency representatives of PG&E, EBMUD, and EBRPD and thanked them for their partnership with the City. The workshop arose out of the 2X2 committee members’ recommendation from Vice Mayor Gee and then Mayor Dennis Fay.

Marguerite Young, EBMUD Director of Ward 3, announced that EBMUD will be celebrating 100 years and will have a community celebration on Sunday, May 21st from 11AM to 4PM. She introduced Scott Hill, their East Bay Watershed and Recreation Manager to make a presentation.

Scott Hill, Manager, East Bay Watershed and Recreation, gave a PowerPoint presentation on watershed wildfire management for this upcoming fire season. He provided a history of EBMUD’s wildfire management on the San Pablo Watershed, the Fire Management Plan and map, displayed examples of collaborative wildfire management projects, and provided statistics on vegetation treated, prevention of 35 miles of mitigation work, training efforts, annual maintenance, and enhancement projects.

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Vice Mayor Gee thanked EBMUD for their important work, questioned the status of the dead trees, and asked if EBMUD is eligible to tap into grants or was work performed from rate-based monies.

Mr. Hill said this the work is almost entirely funded through rates from the operating budget and he then also described various grants and work with MOFD and EBRPD.

Regarding the dead Monterey Pine trees, these were over-planted in the 1930’s and 1940’s originally to stabilize the soil and minimize erosion and sedimentation. They grew very large, where thinned in the 1970’s but again grew and spread. The bark beetle then ravaged the trees and they were further compromised to the drought and began to die off.

He described an agreement in place with regulatory agencies that allow them to do work to maintain the watershed without an EIR, but they are limited on the number of trees they can remove. They have removed about 1,700 trees as well as triple the number of trees on the ground near the Reservoir so it looks dramatically different from 3 years ago.

Mayor Miller referred to the work on the Mistletoe shaded fuel break over the last 5 years and asked if the underbrush maintenance work could continue through grants.

Mr. Hill said one common mistake made in the creation of a shaded fuel break is “too much too soon and too aggressive.” More sunlight comes in stimulating other growth, the canopy should be kept closed, and they must be judicious in taking away brush and managing seed production, so as not to disturb the soil and manage the plant size. It requires patience and often grant funding does not lend itself to that concept. They have reverted to native plant species which are more fire resistant, have higher ecological value, and require less maintenance.

City Manager Biggs added that in addition to watershed areas, EBMUD owns a lot of other properties in town such as the water filtration plant, other reservoir sites, and they do comply with Fire Code requirements.

Mayor Miller and Councilmembers thanked Mr. Hill for his presentation.

Aileen Theile, Fire Chief, EBRPD, introduced her Assistant Fire Chief Khari Helae, gave a PowerPoint presentation and overview of the District’s history, the Wildfire Hazard Reduction and Resource Management Plan (WHRRMP) which was adopted by their Board of Directors after the 2010 Tunnel Fire as a long-term plan, and spoke of the work to build resilience in the forest. Their goals include reducing fire hazards on District-owned lands with emphasis on the wildland urban interface, maintaining and enhancing ecological values, preserving the aesthetic landscape values for park users, provide education, and be cost-effective.

She then described the WHRRMP which covers 3,000 acres, runs through 9 regional parks with 130 treatment areas or RTA’s (Recommended Treatment Area), and updated modeling.

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Attachment: City Council Minutes of April 18, 2023 (3118 : City Council Minutes) Orinda City Council Minutes Page 3 of 10 04.18.23
Mayor Miller asked and confirmed the District has 73 parks upwards of 125,000 acres over Alameda and Contra Costa Counties.

Chief Theile then spoke of fuels reduction in priority areas with structures as their main focus and selected fuel break areas, their efforts made since 2018 to grow their Fuels Department by 667%, staffing and resources in the Fuels Department for grants, coordination of crews and contractors, and partnerships all of which continues to grow.

Assistant Fire Chief Khari Helae presented and described a map showing the City of Orinda, areas zoned by the Park District, and areas recommended for treatment. RTAs are priority areas 200 feet near structures, ridgetops, roadways, emergency access trails, and selected fuel breaks. He then displayed a slide of land adjacent to Orinda, open space, Park District land, RTAs adjacent to the City of Oakland which need to be treated, and their 4 fuels reduction coordinators are deploying about $1.2 million of work each.

Also important are goats which are brought every year to eat and roam across at 11 different parks and 52 sites. Their grazing is reasonable and approximately $800,000 a year which is about $1,000 per acre.

He then displayed an example of a project in the Grizzly Peak area near Tilden Park and said 4 partners applied for a $5 million grant through Cal Fire. They learned today they are moving to the next phase for $2.8 million and, if successful, they will continue with the project, reinforce, and continue the fuel break all the way down to Grizzly Peak where there is a lot of fire risk. He described additional areas of fuels management and funding, noting a fire was able to be suppressed after fuels management work.

Mayor Miller questioned why 3” to 4” of vegetation is left on the ground. Assistant Chief Helae stated this is per the fuels prescription. Anything lower is not beneficial to native grasses and can also cause invasive species to grow. Fire Chief Theile added that grazing of cattle is for stewardship, and goats and sheep are used for fire management.

Councilmember Malkani said in terms of areas that are adjacent to Orinda, she asked what would be opportunities that may not be funded for collaboration with the City.

Fire Chief Theile said there have been grants and collaboration since 2018 with the North Orinda fuels break. Assistant Chief Helae added that they are working on the Cal VTP through the Department of Forestry which will allow them permits in areas they previously did not have permitting, which he described. When they look for funding they hope to work with MOFD, much like the North Orinda fuels break project.

Mayor Miller and Councilmembers thanked Fire Chief Theile and Assistant Fire Chief Helae for their presentation.

Sarah Yoell, Manager for Bay Area Local Government Affairs at PG&E, gave a PowerPoint presentation and displayed the High Fire Risk Area Map showing Orinda, which builds upon the CPUC’s high fire threat district map, stating this provides a better understanding of wildfire risk and where to prioritize work.

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Attachment: City Council Minutes of April 18, 2023 (3118 : City Council Minutes) Orinda City Council Minutes Page 4 of 10 04.18.23
She provided an overview of PG&E’s work to target high risk areas, minimize customer impacts from PSPS events, maximize situation awareness in real time, undergrounding work, strengthening the electrical system through system hardening, managing trees and other vegetation near power lines, completion of 24 miles of enhanced vegetation safety work in Orinda and adjacent jurisdictions, installation of network of weather stations to predict and respond to severe weather threats in high fire areas, installation of sectional devices to limit the number of customers impacted from a PSPS event, and installation of high definition cameras in high fire threat areas.

Councilmember Riley asked for the station and camera addresses in Orinda and asked how broad the reach of the weather is. Ms. Yoell apologized, stating she could not answer the question.

Councilmember Malkani asked if there is a plan to install the sectional devices in Orinda.

Ms. Yoell said there are already devices in Orinda and PG&E is improving system hardening through these types of devices to decrease impacts of outages.

Mayor Miller referred to the removal of tree branches done about 4 years ago in the downtown section of the City’s creek area and it continued along the golf course transitioning along Camino Pablo to about the EBMUD Water Treatment Plant.

Yesterday, the City received an email from a resident who is noticing a lot of French Broom in that area, given the added sunlight. She asked if PG&E has plans to clear this, as it becomes a new fire hazard.

Ms. Yoell said they inspect transmission lines annually and conduct vegetation management when there are safety issues involved. She will check as to why their vegetation team has not yet cut these.

City Manager Biggs added that cities can access Rule 20A funds and a project has been approved with preliminary design underway. This will underground one-quarter mile of transmission lines along Camino Pablo at El Toyonal.

Mayor Miller opened the Public Forum, and there were no speakers.

Mayor Miller and Councilmembers thanked representatives for their update and comprehensive presentations.

E. ITEMS FOR THE GOOD OF THE CITY
E.1. Proclamation declaring April 2023 as California Native Plant Month in the City of Orinda
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Attachment: City Council Minutes of April 18, 2023 (3118 : City Council Minutes) Orinda City Council Minutes Page 5 of 10 04.18.23
Mayor Miller recognized Councilmember Riley as a Master Gardener and thanked her for preparing the proclamation. She read and presented the proclamation declaring April 2023 as California Native Plant Month in the City of Orinda to co-presidents Laura Sawchuk and Linda Thompson of the Orinda Garden Club, and Pat Rudebusch, Native Plant Initiative Committee of the Orinda Garden Club.

Councilmember Riley announced that the third week of April is Native Plant Week and this year they are hoping the Senate will pass a law to get it to last all month. At the federal level, the Garden Club is pushing to have the entire month Native Plant Month.

Pat Rudebusch, Native Plant Initiative Committee, thanked the Council for presenting the proclamation, noting California is biological hot spot with over 6,500 distinct native species. This is part of a broader effort by the Garden Clubs of American where there is an initiative to get all 50 states to designate April as Native Plant Month.

Linda Thompson, Co-President, thanked the Council for the recognition and said part of their mission is to protect and conserve their natural resources, as well as stimulate the love of gardening with native plants.

Mayor Miller opened the Public Forum, and there were no speakers.

F. PUBLIC FORUM
There were no public speakers or emails received.

G. CONSENT CALENDAR
Mayor Miller confirmed there were requests for removal and no public comments.

G.1. Ordering the Preparation and Filing of a Report for the Fiscal Year 2023-24 Assessments for the Orinda Street Lighting and Landscaping Assessment District No. 1986-1
Recommendation:

Adopt Resolution No. 29-23, Ordering the Preparation and Filing of Report for Levy of Annual Assessments for Fiscal Year 2023-24 for Orinda Street Lighting and Landscaping Assessment District No. 1986-1.

MOTION by Vice Mayor Gee moved and seconded by Councilmember Malkani to approve Consent Calendar Item G.1. Said motion carried by unanimous (4-0) roll call vote.

H. PUBLIC HEARING – None.

I. POLICY MATTERS
I.1. Fire Fuels Reduction Incentive Pilot Program Update Recommendation:

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Attachment: City Council Minutes of April 18, 2023 (3118 : City Council Minutes) Orinda City Council Minutes Page 6 of 10 04.18.23
Review, Discuss, Adopt Resolution 27-23 approving the Fuel Reduction Incentive Pilot Program update, and provide direction if needed.

City Manager Biggs gave the staff report and recognized Management Analyst Micki Cronin and Education Outreach Coordinator James Duff who were involved in developing this item. The recommendation comes from the SSTOC. In October 2022, the Council discussed a grant or incentives program to assist with fire fuels removals for residents.

There was an incentive program targeted on evacuation routes given this was the focus of the Fire District. The program also linked other goals in order to be eligible for grants such as a Firewise community, Ambassador Program, and this resulted in a $599 rebate for up to half the cost of certain fuel reduction activities.

The Council approved a one-year pilot program which has been publicized; however, staff has not seen a huge amount of demand. At its March meeting, the SSTOC considered broadening the program slightly to encourage more participation and staff agrees this is an opportunity to remove some obstacles and broaden the program.

The main change was the idea was to make fire apparatus roads eligible, which is defined in the resolution. He said Rachelle Latimer, SSTOC member, is present to answer any questions.

Councilmember Malkani asked if Ms. Latimer wished to share any additional information.

Rachelle Latimer, SSTOC member, commented the SSTOC supports expanding the program given storm issues and timing of the pilot’s end. She was available for any questions and hoped residents can take advantage of the program.

Councilmember Riley recognized the small response and suggested other ways to broaden it. She cited the possible need for fewer requirements and questioned if criteria was evaluated.

Ms. Latimer said part of the desire was to promote doing proper defensible space work.

Juniper is easy to identify but they were also trying to encourage Firewise communities and the Ambassador Program inspections, but they are open to re-evaluating the program as they move along.

Councilmember Riley suggested the pilot on the evacuation route be fully tested and she would want to tweak who is eligible along the route as opposed to broadening to all apparatus roads.

Mayor Miller asked if certain criteria were discussed as to whether it would broaden the program.

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Attachment: City Council Minutes of April 18, 2023 (3118 : City Council Minutes) Orinda City Council Minutes Page 7 of 10 04.18.23
Mr. Biggs recalled initially the SSTOC was focused on broadening the evacuation routes at that time, so he does not think it was a conscious decision not to consider other alternatives. One option would keep it to be focused on evacuation routes but eliminate the Firewise requirement and/or the Fire Ambassador Program inspection. The third criteria are where one has received a citation.

Councilmember discussion ensued regarding continuation of the program through August 2023, future recommendations by the SSTOC, revisions made now to the program given continued evaluation and best practices, Firewise neighborhoods, new Fire Codes effective at the end of the calendar year, revised language in the program where a subsequent change has been made to match the Fire Code on page 49, confirmation from the City Attorney that providing funds to all roads as a policy matter would not be a gift of public funds, and the program being an incentive for people receiving notices, citations, and compliance.

Mayor Miller opened the Public Forum.

Rachelle Latimer encouraged the Council to adopt the Resolution and said the SSTOC would not object to going broader. Their goal is to encourage people to comply with the Code and perform defensible space work.

Mayor Miller cited frustration with the success of the program. She suggested removing the requirement for someone to be in a Firewise community or the Ambassador program, open it up to those who are not in such communities, and thinks there is a benefit of building awareness.

Vice Mayor Gee suggested accepting the recommendation tonight and trying that. As they move into this summer season they can see what happens knowing they can make changes again.

Mayor Miller asked to include an explanation of how a fire apparatus road is a public benefit. Mr. Biggs referred to page 46; starting with the 4th “Whereas” this articulates and continues onto the “Now, Therefore…” it makes the case for public benefit.

Councilmember Malkani said wildfire does not recognize boundaries of private property and voiced support for private properties near a fire apparatus road which would be essential in saving lives.

Mayor Miller likened what the SSTOC is recommending for the sales tax is collecting it and redistributing it among residents for what they are already required to do under the law.

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Councilmember discussion ensued regarding extending the pilot program, potential restrictions with criteria identified, the goal to have data in expending the funds, removing the Firewise requirement, benefits of having an assessment, use of public funds, funds and work also needed on roads and drains, options to promote the program at the Fair this weekend, confirmation that the existing program is proposed to be open to all fire apparatus roads with the existing criteria where one must get an evaluation, be in a Firewise neighborhood, or have a citation.

Mayor Miller did not support the three criteria which she thinks are barriers and steer funding to a select group of people. Councilmember Malkani thought another way would be for the SSTOC to review and/or remove the eligibility.

Vice Mayor Gee suggested leaving the program as is for now. She said it was vetted extensively in the past and said there are several months to go on the existing program.

She did not think the three criteria were restrictive at all and much of the community is already a Firewise neighborhood. Anyone can invite the Ambassador of MOFD to evaluate their property and she agreed that the essence is to drive culture change.

Councilmember Riley said she believes the message is murky and asked to simplify it and make it available to everyone, with a report back in June. Mayor Miller agreed but recommended not making the change proposed by the SSTOC. She is also willing to compromise and go with what is on the table.

City Attorney Osa Wolff said the discussion has been fruitful in the sense that each Councilmember articulated the public benefits from this program which are not all reflected in the resolution. While it touches on some, it does not include all of them which have been included in the transcript.

MOTION by Councilmember Riley moved and seconded by Councilmember Riley to adopt Resolution 27-23 approving the Fuel Reduction Incentive Pilot Program update as proposed, taking into consideration comments made by Councilmembers recognizing the public benefits and providing City Attorney availability to the SSTOC if determined by staff if feasible; and that staff and/or Council liaison to the SSTOC provide feedback from tonight’s Council meeting regarding the focus on availability prior to August 2023. Said motion carried by unanimous (4-0) roll call vote.

J. COUNCILMEMBERS’ REPORTS – Councilmembers reported the Wildfire Prevention Fair will be held on Saturday, April 22nd from 9:00 a.m. to 2:00 p.m.

Mayor Miller stated Saturday will also be Orinda Action Day with registration at 8:30 a.m. and the event lasting to 3:00 p.m. She said Orinda Teen Council Blood Drive will be held on Saturday as well as Rotary Field Day.

K. CITY MANAGER’S REPORT – City Manager Biggs announced that Earth Day is also on Saturday.

L. MATTERS INITIATED – None.

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Attachment: City Council Minutes of April 18, 2023 (3118 : City Council Minutes) Orinda City Council Minutes Page 9 of 10 04.18.23
M. CLOSED SESSION

1. OPEN SESSION IDENTIFICATION of Closed Session Matters

2. PUBLIC COMMENTS of Closed Session Matters – Mayor Miller reported late correspondence from Nick Waranoff, Michelle Jacobson, and Arran Shultz.

3. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL -- EXISTING LITIGATION. Pursuant to Government Code Section 54956.9(d)(1), conference with Legal Counsel regarding existing litigation: ORINDANS FOR SAFE EMERGENCY EVACUATION v. City of Orinda, Contra Costa County Superior Court Case No. N23-0579.

B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS. Pursuant to Government Code Section 54956.8, conference with Real Property Negotiators. Property: approximately 635 square foot retail space located in the Orinda Library Building at 26 Orinda Way, currently occupied by Caffe Teatro. Agency negotiators: David Biggs (City Manager), Todd Trimble (Director of Parks and Recreation), and Osa Wolff (City Attorney).

Negotiating parties: City of Orinda and So Jin Kim, current lessee. Under negotiation: Price and terms of possible lease agreement extension/renewal.

C. CONFERENCE WITH REAL PROPERTY NEGOTIATORS. Pursuant to Government Code Section 54956.8, conference with Real Property Negotiators. Property: approximately 359 square foot space located in the Orinda Library Building at 26 Orinda Way, currently occupied by the Orinda Association. Agency negotiators: David Biggs (City Manager), Todd Trimble (Director of Parks and Recreation), and Osa Wolff (City Attorney).

Negotiating parties: City of Orinda and the Orinda Association, current lessee. Under negotiation: Price and terms of possible lease agreement extension/renewal.

D. CONFERENCE WITH REAL PROPERTY NEGOTIATORS. Pursuant to Government Code Section 54956.8, conference with Real Property Negotiators. Property: approximately 593 square foot space located in the Orinda Library Building at 26 Orinda Way, currently occupied by the Orinda Historical Society. Agency negotiators: David Biggs (City Manager), Todd Trimble (Director of Parks and Recreation), and Osa Wolff (City Attorney).

Negotiating parties: City of Orinda and the Orinda Historical Society, current lessee. Under negotiation: Price and terms of possible lease agreement extension/renewal.

E. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL -- ANTICIPATED LITIGATION. Pursuant to Government Code Section 54956.9(d)(4), conference with Legal Counsel regarding initiation of litigation (1 potential case)

4. OPEN SESSION REPORT REGARDING CLOSED SESSION
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Attachment: City Council Minutes of April 18, 2023 (3118 : City Council Minutes) Orinda City Council Minutes Page 10 of 10 04.18.23
Mayor Miller announced that in the matter of Orindans for Safe Emergency Evacuation v.

City of Orinda, Contra Costa County Superior Court Case No. N23-0579, the City Council unanimously directed legal counsel to defend the City. This case was filed March 3, 2023 under the California Environmental Quality Act (“CEQA”) challenging the City Council’s January 31, 2023 approval of Plan Orinda, which consists of the City’s 2023-2031 Housing Element Update, Downtown Precise Plan, and Safety Element Update.

There was no action taken on all other closed session matters.

N. ADJOURNMENT
The Regular Meeting was adjourned at approximately 10:40 p.m. to the next Regular Council Meeting on Tuesday, May 02, 2023, at 7:00 p.m.
______________________________________
Sheri Marie Smith, City Clerk
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Attachment: City Council Minutes of April 18, 2023 (3118 : City Council Minutes) City Council
Staff Report
Agenda Item: F.2
Date: June 6, 2023
Department:

Public Works and
Engineering Services
AGENDA TITLE: Adoption of a Resolution Authorizing the Closure to Vehicular Traffic for the Orinda Association's Fourth of July Parade and Associated Activities RECOMMENDATION:

Staff recommends the City Council Adopt Resolution 31-23 Authorizing the Closure of a Portion of Moraga Way, Brookwood Road, Camino Pablo, Santa Maria Way, and Orinda Way for the Orinda Association's Fourth of July Parade and Associated Activities (Traffic Order No. 221)
BACKGROUND:

The Orinda Association is organizing and operating the annual Fourth of July parade and associated activities in the Orinda Downtown area of the Theatre District and Village District between 7:00 a.m. and 2:00 p.m. on Tuesday, July 4, 2023.

SUMMARY:

The safety of all concerned, including participants and spectators, requires the usual street closures as noted below:
1) Partial Closure of the two northbound lanes of Camino Pablo between Moraga Way and Santa Maria Way.
2) Full Closure of Moraga Way between Camino Pablo and Bryant Way 3) Full Closure of Brookwood Road between Camino Pablo and Moraga Way 4) Partial Closure of the eastbound lanes of Santa Maria Way between Camino Pablo and Orinda Way
5) Full Closure of Orinda Way between Santa Maria Way and Camino Sobrante FISCAL IMPACT:

Nominal costs are associated with logistical support provided by City employees.

ATTACHMENTS:

A. Resolution 31-23 4th of July Street Closure TO# 221
Respectfully Submitted by:

Scott Christie
Public Works Director
Prepared By: Kevin McCourt, Assistant Engineer
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Approved by:

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BEFORE THE CITY COUNCIL OF THE CITY OF ORINDA
In the Matter of:

Authorizing the Closure of a Portion )
of Moraga Way, Brookwood Road, )
Camino Pablo, Santa Maria Way, )
and Orinda Way for the Orinda )
Association’s Fourth of July Parade )
and Associated Activities
Traffic Order No. 221
Resolution No. 31-23
WHEREAS, the Orinda Association is organizing and operating the annual Fourth of July parade and associated activities in the Orinda Downtown areas of the Theatre District and Village District between 7:00 a.m. to 2:00 p.m. on Tuesday, July 4, 2023; and WHEREAS, the parade procession stages in the east Orinda BART Station parking lot, exits and heads south along Camino Pablo within the closed northbound lanes, turns l e f t / n o r t h on Brookwood Road, then turns right onto Moraga Way, proceeding on and then turning right to go back northbound onto Camino Pablo, east on Santa Maria Way, and completing its route northbound on Orinda Way; and
WHEREAS, the Orinda Association plans to route the parade (procession between 11:00 a.m. to 1:00 p.m.) from staging area in the Orinda BART Station parking lot, through the Theatre District and routing back to its conclusion in the Village District near the Community Center, which will require the following street closures:
1) Partial Closure of the two northbound lanes of Camino Pablo between Moraga Way and Santa Maria Way.
2) Full Closure of Moraga Way between Camino Pablo and Bryant Way 3) Full Closure of Brookwood Road between Camino Pablo and Moraga Way 4) Partial Closure of the eastbound lanes of Santa Maria Way between Camino Pablo and Orinda Way
5) Full Closure of Orinda Way between Santa Maria Way and Camino Pablo WHEREAS, for the safety of all concerned including participants and spectators, this will require the various listed street closures on Tuesday, July 4, 2023 between 7:00 a.m. to 2:00 p.m.; and
WHEREAS, under Section 21101, paragraph (e) of the Vehicle Code, a local authority may adopt by resolution, a temporary closure of a street for a special event when the closure is necessary for the safety and protection of the users of the street during the event; and
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Attachment: Resolution 31-23 4th of July Street Closure TO# 221 (3089 : 4th of July Street Closure) NOW THEREFORE BE IT RESOLVED, that the City Council hereby authorizes the listed street closures in downtown Orinda for the Fourth of July Parade route and associated community activities on Tuesday, July 4, 2023 from 7:00 a.m. to 2:00 p.m. Adopted by the City Council of the City of Orinda at a regular meeting on June 6, 2023, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

Inga Miller, Mayor
ATTEST:

Sheri Marie Smith, City Clerk
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Attachment: Resolution 31-23 4th of July Street Closure TO# 221 (3089 : 4th of July Street Closure) City Council
Staff Report
Agenda Item: F.3
Date: June 6, 2023
Department:

Public Works and
Engineering Services
AGENDA TITLE: Temporary Full Road Closure of the St. Stephens Drive Overcrossing for the Caltrans Seismic Retrofit Project
RECOMMENDATION:

BACKGROUND:

The California Department of Transportation (Caltrans) has been coordinating with the City since August 2021 on its St. Stephens Drive Overcrossing Seismic Retrofit Project.

The objective of the project is to strengthen the bridge's columns to reduce damage during seismic events. The project includes repairs to the concrete bridge deck and applying a polyester concrete overlay, extending its lifespan and improving the ride for bicycles and vehicles. Sidewalk repairs and the installation of high visibility crosswalks are also part of the project.

During the May 17, 2022 City Council Meeting, Caltrans presented the project along with the lane closure details (Attachment B). The item was discussed and Caltrans incorporated feedback received from City Council, City Staff, Orinda PD and MOFD into the project.

DISCUSSION:

Caltrans has determined that due to the narrow roadway width and the complexity of work involved, it is necessary to fully close the St. Stephens Drive overcrossing from Hidden Valley Road to El Nido Ranch Road during active construction work for the safety of the workers and the travelling public. Construction work on the bridge that would require the temporary full road closure is anticipated for two consecutive weekends starting Friday, June 26, 2023.

Caltrans has mailed out the project information (Attachment C) along with the detour plans (Attachment D) to the Orinda Residents in the area. City Staff will be posting the project information in NextDoor posts and the Orinda Outlook communications.

Working with City Staff and the Moraga Orinda Fire District (MOFD), Caltrans is proposing the following full road closure of St. Stephens Drive from Hidden Valley Road to El Nido Ranch Road:

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1. Beginning Friday June 16, 2023 at 7:00 PM until Monday June 19, 2023 at 6:00 AM.

2. Beginning Friday June 23, 2023 at 7:00 PM until Monday June 26, 2023 at 6:00 AM.

Although the road will be closed for pedestrian and vehicular access, emergency vehicle access will be maintained at all times. The project will improve the bridge’s structural capacity in addition to improving the ride quality and pedestrian safety and access.

FISCAL IMPACT:

There will be minimal costs related to City Staff time. Staff will continue to coordinate with Caltrans staff, review traffic control plans, and provide inspection oversight during the road closure.

ATTACHMENTS:

A. Resolution 39-23 Temporary Full Closure of St. Stephens Drive Overcrossing TO#222
B. Caltrans Noitce for St Stephens Overcrossing Seismic Retrofit Project C. Detour Plans
D. May 17, 2022 City Council Staff Report Caltrans Presentation Respectfully Submitted by:

Scott Christie
Public Works Director
Prepared By: Kevin McCourt, Assistant Engineer
Approved by:

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BEFORE THE CITY COUNCIL OF THE CITY OF ORINDA
In the Matter of:

Authorizing the full closure of a
portion of St. Stephens Road from
Hidden Valley Road to El Nido Ranch
Road
)
) Resolution No. 39-23
)
)
Traffic Order No. 222
WHEREAS, The California Department of Transportation (Caltrans) needs to complete seismic retrofit work on the St. Stephens Road overcrossing of Highway 24; and WHEREAS, for the safety of all concerned, including public vehicular traffic, it is necessary to fully close St. Stephens Road between Hidden Valley Road and El Nido Ranch Road to through traffic during construction; and
WHEREAS, residents located in the vicinity of the proposed road closure will need to detour using Acalanes Road; and
WHEREAS, Caltrans and the City is informing local residents via mailed letters and social media of the proposed work and associated road closure; and WHEREAS, Caltrans recognizes the impact of this long detour, and proposed to perform the work during summer when schools are closed and over 24 hour workdays over two consecutive weekends to minimize impacts to residents; and WHEREAS, under Section 21101, paragraph (e) of the Vehicle Code, a local authority may adopt by resolution, a temporary closure of a street for the purpose when the closure is necessary for the safety and protection of the users of the street; and NOW THEREFORE BE IT RESOLVED, that the City Council hereby authorizes the temporary full road closure of a portion of St. Stephens Road between Hidden Valley Road and El Nido Ranch Road for a Caltrans St. Stephens Drive Bridge project for the following times:

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Attachment: Resolution 39-23 Temporary Full Closure of St. Stephens Drive Overcrossing TO#222 (3129 : Temporary Road Closure of St. 1) Beginning Friday June 16, 2023 at 7:00 PM until Monday June 19, 2023 at 6:00 AM. 2) Beginning Friday June 23, 2023 at 7:00 PM until Monday June 26, 2023 at 6:00 AM.

Adopted by the City Council of the City of Orinda at a regular meeting on June 6, 2023 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

Inga Miller, Mayor
ATTEST:

Sheri M. Smith, City Clerk
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Attachment: Resolution 39-23 Temporary Full Closure of St. Stephens Drive Overcrossing TO#222 (3129 : Temporary Road Closure of St.

ST STEPHENS DRIVE OVERCROSSING SEISMIC RETROFIT

AND BRIDGE DECK REPAIR PROJECT IN ORINDA
CALTRANS BAY AREA / CT3518 SR-24 ST STEPHENS OC ORINDA CLOSURE DETOUR MAP MAILER BW 052623

DETOURS WILL BE IN EFFECT DURING THE WEEKEND FULL CLOSURES First Weekend Closure Starts Friday,
June 16 at 7:00 P.M. until Monday, June 19 at 6:00 A.M.

Second Weekend Closure Starts Friday,
June 23 at 7:00 P.M. until Monday, June 26 at 6:00 A.M.

St Stephens Drive Overcrossing Full Closure -

TWO WEEKENDS
The project addresses the structural deciencies of the bridge by improving its structural capacity to resist major seismic events. The proposed seismic retrot work on the columns of the bridge will reduce the potentially
vulnerability of the bridge to damage during seismic events.

The bridge deck repair work using polyester concrete overlay will extend the service life of the bridge deck while
providing a smoother ride for bicycle and vehicle tra
c on
the bridge. The project also improves pedestrian safety by repairing sidewalks and applying high visibility crosswalks.

PROJECT SCOPE
Road Closure Overview:

Caltrans has scheduled two consecutive full weekend
closures of St Stephens Drive Overcrossing above
State Route 24 (SR-24) for worker and public safety
to perform work on the bridge deck. The rst closure
of St Stephens Drive Overcrossing starts on Friday,
June 16 at 7:00 P.M. and continues until Monday,
June 19 at 6:00 A.M. The second closure starts on
Friday, June 23 at 7:00 P.M. and continues until
Monday, June 26 at 6:00 A.M.

MOTORISTS ADVISED TO EXPECT TRAVEL

DELAYS - WATCH FOR DETOURS
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Attachment: Caltrans Noitce for St Stephens Overcrossing Seismic Retrofit Project (3129 : Temporary Road Closure of St Stephens Dr
P

RSRT STD ECRWSS

USPOSTAGE
PAID

EDDMRETAIL
Local
PostalCustomer
For additional information, contact Caltrans Public Information Ocer

MARCUS WAGNER
Email: [email protected]
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DIRECTION OF TRAVEL

DETOUR STREETS
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Attachment: Detour Plans (3129 : Temporary Road Closure of St. Stephens Dr Overcrossing)

DIRECTION OF TRAVEL

DETOUR STREETS
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Attachment: Detour Plans (3129 : Temporary Road Closure of St. Stephens Dr Overcrossing)

DIRECTION OF TRAVEL

DETOUR STREETS
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Attachment: Detour Plans (3129 : Temporary Road Closure of St. Stephens Dr Overcrossing) City Council
Staff Report
Agenda Item: H.1
Date: May 17, 2022
Department:

Public Works and
Engineering Services
AGENDA TITLE: Temporary Full Road Closure of St. Stephens Drive Overcrossing for Caltrans Seismic Retrofit Project
RECOMMENDATION:

Staff recommends the City Council receive presentation from Caltrans about their upcoming Seismic Retrofit Project of the St. Stephens Drive Overcrossing and provide feedback. No action is required at this time.

BACKGROUND:

The California Department of Transportation (Caltrans) has been coordinating with the City since August, 2021 about its St. Stephens Drive Overcrossing Seismic Retrofit Project. Although most of the work is anticipated to be performed on the bridge columns and abutments located on the freeway, Caltrans is also planning to replace the bridge approach slabs and replace the asphalt concrete surfacing on the bridge with polyester concrete overlay.

The project is currently in final design phase and the construction work is anticipated to start in Spring 2023 and end in Summer of 2024.

DISCUSSION:

Caltrans has determined that due to the narrow roadway width and the complexity of work involved, it is necessary to fully close St. Stephens Drive overcrossing during active construction work for the safety of the workers and the travelling public.

Construction work on the bridge is anticipated for two consecutive weekends circa Summer 2023 (to be determined).

Working with City Staff and the Moraga Orinda Fire District (MOFD), Caltrans is proposing the following road closure option:
• Road fully closed for all traffic except emergency vehicles: Between the hours of 10:00 P.M. to 5:00 A.M. on Friday, Saturday and Sunday. • Road fully closed for vehicular traffic but open to bicycles, pedestrians and emergency vehicles: Between the hours of 5:00 A.M. to 10:00 P.M. on Saturday and Sunday.

The project will improve the bridge’s structural capacity in addition to improving the ride quality and pedestrian safety and access.

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Attachment: May 17, 2022 City Council Staff Report Caltrans Presentation (3129 : Temporary Road Closure of St. Stephens Dr Overcrossing) NEXT STEPS:

Caltrans will incorporate feedback received from the Council to their approach and submit a request for road closure prior to start of construction, at which time a Resolution/Traffic Order will be submitted for Council consideration and approval.

FISCAL IMPACT:

There will be minimal costs related to City Staff time. Staff will continue to coordinate with Caltrans staff, review traffic control plans, and provide inspection oversight during the road closure.

ATTACHMENTS:

A. 04-4J8401_St Stephens Drive OC-Closure Chart and Detour Plans B. 04-4J8401_St Stephens Drive OC-Presentation Slides
Respectfully Submitted by:

Scott Christie
Public Works Director
Prepared By: Sivakumar Natarajan, City Engineer
Approved by:

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Attachment: May 17, 2022 City Council Staff Report Caltrans Presentation (3129 : Temporary Road Closure of St. Stephens Dr Overcrossing) H.1.a
Attachment: 04-4J8401_St Stephens Drive OC-Closure Chart and Detour Plans (2785 : Temporary Road F Packet P
H.1.a
Attachment: 04-4J8401_St Stephens Drive OC-Closure Chart and Detour Plans (2785 : Temporary Road F Packet P
Replace Reserved in section 12-4.02C(3)(m) with:

Comply with the requirements for a City Street Lane Requirements and Hours of Work shown in the following charts:

Chart No. M1
__________________________________________________________________ Location: St. Stephens Drive Direction: NB/SB
Closure limits: St Stephens Drive OC
Hour 00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Mon C C C C C C N N N N N N N N N N N N N N N N N N
Tu-Thu N N N N N N N N N N N N N N N N N N N N N N N N
Fri N N N N N N N N N N N N N N N N N N N C C C C C
Sat C C C C C C C C C C C C C C C C C C C C C C C C
Sun C C C C C C C C C C C C C C C C C C C C C C C C
Legend:

C Street may be closed.

N No work is allowed.

REMARKS: See detour plan no. 3. Closure allowed for no more than two consecutive weekends during the project. During the street complete closure hours, an 11-foot-wide emergency vehicle passage must be kept available. Equipment and materials stored in the emergency lane must be easily moved. During the street complete closure hours of 7:00 AM – 10:00 PM provide for safe passage of pedestrians and bicyclists. Submit a Temporary Pedestrian Access Plan to the Engineer for approval.

H.1.a
Packet Pg. 217 Attachment: 04-4J8401_St Stephens Drive OC-Closure Chart and Detour Plans (2785 : Temporary Road Closure of St. Stephens Dr F.3.d
Packet Pg. 79
Attachment: May 17, 2022 City Council Staff Report Caltrans Presentation (3129 : Temporary Road Closure of St. Stephens Dr Overcrossing) 5/9/2022
1 Orinda City Council Meeting
St Stephens Drive OC Seismic Retrofit Project
Full Road Closure on Weekends
May 17, 2022
• Project Overview
• Lane Closure Information
• Planned Work During the Weekend Closures
• Traffic Impact
• Project Benefits
Orinda City Council Meeting
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Packet Pg. 218 Attachment: 04-4J8401_St Stephens Drive OC-Presentation Slides (2785 : Temporary Road Closure of St. Stephens Dr Overcrossing) F.3.d
Packet Pg. 80
Attachment: May 17, 2022 City Council Staff Report Caltrans Presentation (3129 : Temporary Road Closure of St. Stephens Dr Overcrossing) 5/9/2022
2 Project Overview
Location
At St. Stephens Drive Overcrossing on Route 24,
in the City of Orinda (Contra Costa County)
Scope
Retrofit bridge columns, repair bridge deck, and
replace approach slab
Schedule
Project is currently in the final stages of Design
phase
Construction is expected to begin in Spring of
2023and end by Summer of 2024.

ORINDA
Project Location
St Stephens Dr OC
CC-24-PM R3.47
Lane Closure Information
• The original traffic handling plan was to
fully close the road for 55 hours over one
weekend.
• During discussions with MoragaͲOrinda Fire
District, the District requested access for
emergency vehicles during the closure.
• The team has revised the traffic handling
plan to accommodate the request from the
Fire District and to allow access to
pedestrians and bikes during the planned
weekend closure.

H.1.b
Packet Pg. 219 Attachment: 04-4J8401_St Stephens Drive OC-Presentation Slides (2785 : Temporary Road Closure of St. Stephens Dr Overcrossing) F.3.d
Packet Pg. 81
Attachment: May 17, 2022 City Council Staff Report Caltrans Presentation (3129 : Temporary Road Closure of St. Stephens Dr Overcrossing) 5/9/2022
3 Lane Closure Information
The current traffic handling plan includes:
• 55Ͳhour full closure of St Stephens Dr OC
• 10PM Friday to 5AM Saturday:
• Emergency vehicle access only
• 5AM Saturday to 10PM Saturday:
• Emergency vehicle access only
• Bike and pedestrian access allowed
• 10PM Saturday to 5AM Sunday:
• Emergency vehicle access only
• 5AM Sunday to 10PM Sunday:
• Emergency vehicle access only
• Bike and pedestrian access allowed
• 10PM Sunday to 5AM Monday:
• Emergency vehicle access only
• Open to ALL traffic no later than 5AM
• Complete the repair work with two
consecutive weekend closures
Planned Work During the
Weekend Closure
• Remove Asphalt Concrete (AC) and
repair the bridge deck
• Remove and replace approach slab
• Apply polyester concrete overlay
• Remove and replace AC at bridge
approaches
• Repair sidewalk and upgrade
pedestrian crosswalks.

H.1.b
Packet Pg. 220 Attachment: 04-4J8401_St Stephens Drive OC-Presentation Slides (2785 : Temporary Road Closure of St. Stephens Dr Overcrossing) F.3.d
Packet Pg. 82
Attachment: May 17, 2022 City Council Staff Report Caltrans Presentation (3129 : Temporary Road Closure of St. Stephens Dr Overcrossing) 5/9/2022
4 Traffic Impact
Why a weekend closure?
• Peak vehicle demands are anticipated to
be on weekdays during daytime.
• All lanes will be open for traffic on
weekdays thereby eliminating peak
volume traffic impacts.
• Less overall impact to local traffic.
• Construction schedule acceleration by
reducing the overall number of work
shifts required to do this scope of work.
• Less overall night shifts so less nighttime
noise impacts to the local residences.
• Improved worker and public safety.

Traffic Impact
Primary Detour Routes
For Traffic on NB St Stephens Drive:
• EBͲ24 OnͲramp, EBͲ24, OffͲramp to
Acalanes Rd, right turn on Acalanes
Rd, WBͲ24 OnͲramp, WBͲ24, OffͲramp
to St Stephens Drive.
• The added drive time is expected to be
3 minutes.

H.1.b
Packet Pg. 221 Attachment: 04-4J8401_St Stephens Drive OC-Presentation Slides (2785 : Temporary Road Closure of St. Stephens Dr Overcrossing) F.3.d
Packet Pg. 83
Attachment: May 17, 2022 City Council Staff Report Caltrans Presentation (3129 : Temporary Road Closure of St. Stephens Dr Overcrossing) 5/9/20225
Traffic Impact
Primary Detour Routes
For Traffic on SB St Stephens Drive: • WBͲ24 OnͲramp, WBͲ24, OffͲramp to Camino Pablo Rd, EBͲ24 OnͲramp, EBͲ
24, OffͲramp to St Stephens Drive.
• The added drive time is expected to be 4 minutes. Proj ect Benefits
Project Benefits: • Improve the bridge’s structural capacity • Smother ride at St Stephens Dr Overcrossing
• Improve pedestrian access and safety
H.1.b
Packet Pg. 222 Attachment: 04-4J8401_St Stephens Drive OC-Presentation Slides (2785 : Temporary Road Closure of St. Stephens Dr Overcrossing) F.3.d
Packet Pg. 84
Attachment: May 17, 2022 City Council Staff Report Caltrans Presentation (3129 : Temporary Road Closure of St. Stephens Dr Overcrossing) 5/9/20226
Questions?
H.1.b
Packet Pg. 223 Attachment: 04-4J8401_St Stephens Drive OC-Presentation Slides (2785 : Temporary Road Closure of St. Stephens Dr Overcrossing) F.3.d
Packet Pg. 85
Attachment: May 17, 2022 City Council Staff Report Caltrans Presentation (3129 : Temporary Road Closure of St. Stephens Dr Overcrossing) City Council
Staff Report
Agenda Item: F.4
Date: June 6, 2023
Department:

Public Works and
Engineering Services
AGENDA TITLE: Award of a Construction Contract to National Plant Services, Inc. for the Group 1 Stormdrain lining Project (CIP Project Nos. 4167 & No. 3100) RECOMMENDATION:

Staff recommends that the City Council award the Construction Contract to National Plant Services, Inc. of Long Beach, California for the total bid amount of $546,959.16; authorize program expenditure up to $629,000 (includes a 15% contingency); and authorize the City Manager to execute the contract on behalf of the City, subject to approval as to form by the City Attorney
BACKGROUND: The currently adopted CIP includes the subject project, which will repair three pipes at 3 locations. The culverts in need of repair are corrugated metal pipes (CMPs) with deteriorated structural integrity. The first culvert, Location 1, is at 190 Moraga Way and is a 72 -inch X 110-inch X 72- foot arch pipe crossing Moraga Way that drains Brookside Creek into San Pablo Creek. The second culvert, Location 2, is at 95 Coral Drive and is a 72-inch diameter X 89-foot pipe crossing Coral Drive that conducts flows from an unnamed tributary of Moraga Creek. The third culvert, Location 3, is near 15 Rheem Boulevard and is a 60-inch diameter X 92-foot pipe crossing Gloriettta Boulevard that directs flows into San Pablo Creek. At its September 21, 2021, meeting, City Council awarded a design contract to WRECO/HDR for $285,433. To date approximately $146,530 has been expended on design and regulatory permit acquisition efforts.

The construction work to be done generally consists of installing coffer dams and creek diversion to allow for invert paving, spot repairs as necessary and applying geopolymer lining. The plans for the project are included as Attachment A.

With respect to CEQA guidelines, the project was determined to be Categorically Exempt under section 15301, class1, and a Notice of Exemption was filed with the County Clerk on 1-30-2023.

DISCUSSION:

1. Award Construction Contract
The Project bid package was finalized on April 20, 2023. Two (2) bids were received on May 23, 2023. The Engineer’s Estimate for the project was $ 598,265. The Total bid (based on unit prices and engineering estimated quantities) for each of the bidders is as follows:

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Packet Pg. 86
Bidders Project Bid Cost
National Plant Services, Inc $546,959.16
Ashlar Structural $711,528.00
The apparent low bidder, National Plant Services, Inc. of Long Beach, California, submitted a bid of $546,959.16 (Attachment B). Staff has reviewed the bid documents and found National Plant Services Inc. to be responsive and responsible and therefore is recommending that the contract be awarded to National Plant Services, Inc. In addition, Staff is recommending that a contingency of 15% ($82,000) be authorized to accommodate potential changes in quantities provided based on the unit values contained in the bid, and for unforeseen changes in conditions.

2. Approve Plans for the Project
City Council approval of the construction plans (Attachment A) is recommended, in accordance with the design immunity defense requirements listed under California Government Code Section 830.6.

NEXT STEPS:

Upon approval of the award of the construction contract, the contract will be delivered to the contractor for signature and evidence of insurance preparation. Once the signatures and evidence of insurance have been reviewed and approved by the City, the construction contract will be executed. Project construction is estimated to begin in mid-June 2023
FISCAL IMPACT:

The total proposed cost of the current construction contract is $629,000. The sources of funding are Drainage Impact fees (Fund #210), American Rescue Plan Act (ARPA) grant funds (Fund #256), and Road Maintenance Fee (Solid Waste Provider, Fund #335). As noted above, the subject Group 1 storm drain lining package consists of two approved CIP projects, which have proposed budgets for construction in Fiscal Year 2023-24 as shown below:

Projects Budget 2023-24
#4167- Moraga Way & Coral $586,000
#3100- Glorietta - Rheem $950,000
TOTAL CONSTRUCTION BUDGET $1,536,000
As shown, the anticipated construction budgets for the work are sufficient for the proposed contract value and the contingency. At the conclusion of the work and acceptance of the project, remaining budget amounts will be returned to the respective source fund balances.

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ATTACHMENTS:

A. Orinda Sheet set - signed 4-20-2023
B. National Plant Services Bid Proposal
Respectfully Submitted by:

Scott Christie
Public Works Director
Prepared By: Farah Khorashadi, Paving Program Project Manager Approved by:

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Packet Pg. 88
LOCATION MAP CITY OF ORINDA DEPARTMENT OF PUBLIC WORKS GROUP 1 STORMDRAIN LINING PROJECT CITY PROJECT NO. 4167 & 3100 SHEET INDEX MORAGA WAY SITE MAP (LOCATION #1) G:\Projects\Y2021\P21063 Orinda G1 SD Lining\Dwg\Sheets\IP-01-Title.dwg (TITLE SHEET) Plotted on: 04-20-23 10:18am Plotted by: RPERIKETI 5$-$ .80$5$ &H$5< 3E5I.ETI ST$TE 2) &$/I)25NI$ 5E*ISTE5ED 352)ESSI2N$/ EN*INEE5 NR E[S CORAL DRIVE SITE MAP (LOCATION #2) RHEEM AT GLORIETTA SITE MAP (LOCATION #3) PROJECT LOCATION #1 PROJECT LOCATION #3 PROJECT LOCATION #2 Know what'sbelow. Callbefore you dig. 5 4-20-2023 F.4.a
Packet Pg. 89
Attachment: Orinda Sheet set - signed 4-20-2023 (3126 : Award of Construction Contract to National Plant Services, Inc.)

GENERAL NOTES
G:\Projects\Y2021\P21063 Orinda G1 SD Lining\Dwg\Sheets\IP-02 Notes.dwg (IP-2 Gen Notes) Plotted on: 04-20-23 10:06am Plotted by: RPERIKETI RA-A K80ARA &HARY 3ERIKETI STATE O) &ALI)ORNIA REGISTERED 3RO)ESSIONAL ENGINEER NR E[S F.4.a Packet Pg. 90
Attachment: Orinda Sheet set - signed 4-20-2023 (3126 : Award of Construction Contract to National Plant Services, Inc.) 0: LINE MORAGA WAY A3N
0ORAGA :AY A3N 0ORAGA :AY A3N
0ORAGA :AY A3N
0ORAGA :AY
G:\Projects\Y2021\P21063 Orinda G1 SD Lining\Dwg\Sheets\IP-03 Layout Plan- Moraga Way Site.dwg (L-1) Plotted on: 04-20-23 10:06am Plotted by: RPERIKETI RA-A K80ARA &HARY 3ERIKETI STATE O) &ALI)ORNIA REGISTERED 3RO)ESSIONAL ENGINEER NR E[S LEGEND: ABBREVIATIONS KEY NOTES LOCATION #1 F.4.a Packet Pg. 91
Attachment: Orinda Sheet set - signed 4-20-2023 (3126 : Award of Construction Contract to National Plant Services, Inc.) CORAL DRIVE &D LINE A3N
&ORAL DR A3N EAST:OOD DR A3N &ORAL DR A3N
&ORAL DR DRAINAGE EASE0ENT DEDI&ATED TO &&&R DRAINAGE EASE0ENT DEDI&ATED TO &&&R G:\Projects\Y2021\P21063 Orinda G1 SD Lining\Dwg\Sheets\IP-04 Layout Plan- Coral Drive Site.dwg (L-2) Plotted on: 04-20-23 10:06am Plotted by: RPERIKETI RA-A K80ARA &HARY 3ERIKETI STATE O) &ALI)ORNIA REGISTERED 3RO)ESSIONAL ENGINEER NR E[S NOTES LOCATION #2 F.4.a Packet Pg. 92
Attachment: Orinda Sheet set - signed 4-20-2023 (3126 : Award of Construction Contract to National Plant Services, Inc.) RG LINE
GLORIETTA BLVD RHEEM BLVD A3N

GLORIETTA BLVDA3N
HEATHER LN A3N RHEE0 BLVD
G:\Projects\Y2021\P21063 Orinda G1 SD Lining\Dwg\Sheets\IP-05 Layout Plan- Rheem at Glorietta.dwg (L-3) Plotted on: 04-20-23 10:06am Plotted by: RPERIKETI RA-A K80ARA &HARY 3ERIKETI
STATE

O) &ALI)ORNIA
REGISTERED 3RO)ES
SIONAL ENGINEER NR E[S NOTES LOCATION #3 F.4.a
Packet Pg. 93
Attachment: Orinda Sheet set - signed 4-20-2023 (3126 : Award of Construction Contract to National Plant Services, Inc.) ℄ MORAGA WAY SITE 0: LINE NOTES
G:\Projects\Y2021\P21063 Orinda G1 SD Lining\Dwg\Sheets\IP-06 PLAN PROFILE.dwg (D-1) Plotted on: 04-20-23 10:07am Plotted by: RPERIKETI RA-A K80ARA &HARY 3ERIKETI
STATE

O) &ALI)ORNIA
REGISTERED 3RO)ES
SIONAL ENGINEER NR E[S F.4.a
Packet Pg. 94
Attachment: Orinda Sheet set - signed 4-20-2023 (3126 : Award of Construction Contract to National Plant Services, Inc.) CORAL DRIVE &D LINE
℄ CORAL DRIVE SITE NOTES
G:\Projects\Y2021\P21063 Orinda G1 SD Lining\Dwg\Sheets\IP-07 PLAN PROFILE.dwg (D-2) Plotted on: 04-20-23 10:07am Plotted by: RPERIKETI RA-A K80ARA &HARY 3ERIKETI
STATE

O) &ALI)ORNIA
REGISTERED 3RO)ES
SIONAL ENGINEER NR E[S F.4.a
Packet Pg. 95
Attachment: Orinda Sheet set - signed 4-20-2023 (3126 : Award of Construction Contract to National Plant Services, Inc.) ℄ RHEEM AT GLORIETTA SITE

GLORIETTA BLVD RHEEM BLVD NOTES
G:\Projects\Y2021\P21063 Orinda G1 SD Lining\Dwg\Sheets\IP-08 PLAN PROFILE.dwg (D-3) Plotted on: 04-20-23 10:07am Plotted by: RPERIKETI RA-A K80ARA &HARY 3ERIKETI
STATE

O) &ALI)ORNIA
REGISTERED 3RO)ES
SIONAL ENGINEER NR E[S F.4.a
Packet Pg. 96
Attachment: Orinda Sheet set - signed 4-20-2023 (3126 : Award of Construction Contract to National Plant Services, Inc.) G:\Projects\Y2021\P21063 Orinda G1 SD Lining\Dwg\Sheets\IP-09 CONSTRCTION DETAIL.dwg (IP-10 CD SHEET) Plotted on: 04-20-23 10:07am Plotted by: RPERIKETI RA-A K80ARA &HARY 3ERIKETI STATE O) &ALI)ORNIA REGISTERED 3RO)ESSIONAL ENGINEER NR E[S LOCATION #1: 72" X 110" CMP CULVERT INVERT PAVING F.4.a Packet Pg. 97
Attachment: Orinda Sheet set - signed 4-20-2023 (3126 : Award of Construction Contract to National Plant Services, Inc.) F.4.b
Packet Pg. 98
Attachment: National Plant Services Bid Proposal (3126 : Award of Construction Contract to National Plant Services, Inc.) F.4.b
Packet Pg. 99
Attachment: National Plant Services Bid Proposal (3126 : Award of Construction Contract to National Plant Services, Inc.) F.4.b
Packet Pg. 100 Attachment: National Plant Services Bid Proposal (3126 : Award of Construction Contract to National Plant Services, Inc.) F.4.b
Packet Pg. 101 Attachment: National Plant Services Bid Proposal (3126 : Award of Construction Contract to National Plant Services, Inc.) F.4.b
Packet Pg. 102 Attachment: National Plant Services Bid Proposal (3126 : Award of Construction Contract to National Plant Services, Inc.) F.4.b
Packet Pg. 103 Attachment: National Plant Services Bid Proposal (3126 : Award of Construction Contract to National Plant Services, Inc.) F.4.b
Packet Pg. 104 Attachment: National Plant Services Bid Proposal (3126 : Award of Construction Contract to National Plant Services, Inc.) F.4.b
Packet Pg. 105 Attachment: National Plant Services Bid Proposal (3126 : Award of Construction Contract to National Plant Services, Inc.) F.4.b
Packet Pg. 106 Attachment: National Plant Services Bid Proposal (3126 : Award of Construction Contract to National Plant Services, Inc.) F.4.b
Packet Pg. 107 Attachment: National Plant Services Bid Proposal (3126 : Award of Construction Contract to National Plant Services, Inc.) F.4.b
Packet Pg. 108 Attachment: National Plant Services Bid Proposal (3126 : Award of Construction Contract to National Plant Services, Inc.) F.4.b
Packet Pg. 109 Attachment: National Plant Services Bid Proposal (3126 : Award of Construction Contract to National Plant Services, Inc.) F.4.b
Packet Pg. 110 Attachment: National Plant Services Bid Proposal (3126 : Award of Construction Contract to National Plant Services, Inc.) F.4.b
Packet Pg. 111 Attachment: National Plant Services Bid Proposal (3126 : Award of Construction Contract to National Plant Services, Inc.) F.4.b
Packet Pg. 112 Attachment: National Plant Services Bid Proposal (3126 : Award of Construction Contract to National Plant Services, Inc.) F.4.b
Packet Pg. 113 Attachment: National Plant Services Bid Proposal (3126 : Award of Construction Contract to National Plant Services, Inc.) City Council
Staff Report
Agenda Item: G.1
Date: June 6, 2023
Department:

Public Works and
Engineering Services
AGENDA TITLE: Public Hearing to Confirm the Diagram and Assessment for the Orinda Street Lighting and Landscape Assessment District No. 1986-1 Zones L-42, M-9 and M-11 for Fiscal Year Ending June 30, 2024
RECOMMENDATION:

BACKGROUND:

The Orinda Street Lighting and Landscape Assessment District No. 1986-1 “District” consists of three distinct zones of benefit. These zones are former County Service Areas. The current District was created upon incorporation to continue similar services. • The L-42 Zone finances the cost of residential street lighting within four neighborhoods in South Orinda. These neighborhoods are:
o Tahos Road from just north of Bates Blvd to the south cul-de-sac including Bates Court, Silverwood Court, and Oakridge Court: Meadow View Road from Meadow Lane to the north cul-de-sac
o Valley Drive from Heather Lane to south of Valley court o Courtney Lane
o Martha Road and Catherine court (cul-de-sac sections of both streets) • The M-9 Zone finances the cost of residential street lighting in the Orinda Downs area along the following streets:

Dalewood Drive Amber Valley Sundown Terrace
Redcoach Lane Singingwood Lane Silver Oak Terrace
Coachwood Terrace Fallen Leaf Terrace Happy Valley Road • The M-11 Zone is comprised of commercial properties in the Village and Theatre (Crossroads) Districts and finances the cost of part or all of the following services:
o street lighting
o street sweeping
o litter pickup
o landscape maintenance (median islands, right-of-way, and mini-parks) o water and electric utilities for landscaping (water, electrical irrigation) G.1
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The service levels for these zones are reviewed on an annual basis.

An election was held in July 1999 in the District to increase assessments and provide for future adjustments to the assessments based on the annual change in the consumer price index (CPI). The increases were approved within the L-42 zone and M-9 zone, but not within the M-11 zone. The notice that was mailed along with the ballot, and the ballot itself, mentioned neither a specific price index nor the annual dates used to calculate the change in the price index.

The method used by the City to adjust the assessments for Zones L-42 and Zone M-9 is to calculate the adjustment based on the annual change in the Consumer Price Index (CPI) as reported for San Francisco-Oakland-Hayward area for all urban consumers.

The report is published bi-monthly and the February report is used for the calculation.

The Federal Bureau of Labor Statistics reported that between February 2022 and February 2023 the index increased by 5.30%.

DISCUSSION:

The City Council is required to establish the budget and levy assessments within each of the three zones of benefit annually in order to continue financing the services within the assessment district. The first step in the assessment levy process is the adoption of a resolution ordering engineering assistance in the preparation and filing of the report, which was done at the City Council Meeting of April 18, 2023. The second step was to approve the Engineer's Report (Attachment A), to declare the City's intention to levy and collect assessments and to set the date for the public hearing regarding the assessments; this was done at the City Council meeting on May 9, 2023, by the adoption of Resolutions No. 34-23 and No. 35-23 and set the public hearing date for June 6, 2023.

The Engineer's Report, prepared by NBS, an assessment consultant, recommends increases for the assessments in Zone L-42 and Zone M-9 to cover increased annual District costs. Assessments in Zone M-11 are not eligible to be adjusted, as explained in the background section of this report. The proposed Fiscal Year Ending June 30, 2024 assessments are as follows:

ZONE
Current
FY 2022/23
Levied
Proposed
FY 2023/24
Levy
Annual $
Change Per
Unit
L-42 $ 71.82 $ 75.63 $ 3.81
M-9 $ 75.60 $ 79.61 $ 4.01
M-11* $635.94 $635.94 -0- *
*Zone M-11 does not have an inflator due to majority opposition in the 1999 assessment ballot proceeding.

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The Engineer's Report (Attachment A) establishes the proposed budgets for the next fiscal year for each zone, the estimate of actual costs for the current fiscal year and a statement regarding the basis for the assessment levy on properties. The Engineer's Report also refers to several exhibits that provide background data; the original exhibits are on file in the City Clerk's office. There are no proposed changes to the District boundaries for the upcoming fiscal year.

Section 5 of the Engineer's Report provides both projected revenues and expenses for prior, current and upcoming fiscal years and a proposed budget for Fiscal Year Ending June 30, 2024 for the Orinda Street Lighting and Landscaping Assessment District No. 1986-1. The following table provides a high-level summary for all three zones:

Proposed Fiscal Year 2023/2024 Revenue & Expenses by Zone (Assessments / General Fund Contribution; and General / Special Expense) Zone L-42 Zone M-9 Zone M-11 Totals
Beginning Balance $ 15,261 $ 3,659 $ 0
Assessment Revenue $ 9,643 $ 12,738 $ 37,711 $ 60,092
Interest 50 10 0
General Fund Contribution 240 40 51,164 $ 51,444
Total Funding $ 9,933 $ 12,788 $ 88,875
Expenditures – Special Benefit $ 6,439 $ 12,980 $ 73,075 Expenditures – General Benefit 240 40 15,800
Total Expenses $ 6,679 $ 13,020 $ 88,875 $ 108,574
Total Contribution to Reserve $ 3,254 ($ 232) $ 0
Ending Balance $ 18,515 $ 3,427 $ 0
Zone L-42 has per unit rates that fully offset the costs undertaken in the District. The General Fund is scheduled to contribute $240 which offsets any “general benefits.” This complies with the requirements for an assessment to only levy the costs of the special benefits.

Zone M-9 has per unit rates that fully offset the costs undertaken in the District. The General Fund is schedule to contribute $40 which offset any “general benefits.” This complies with the requirements for an assessment to only levy the costs of the special benefits.

Zone M-11 requires General Fund contributions of $51,164 as shown in the above table. This Zone does not have an approved escalator and therefore the current per unit assessment is the maximum that can be levied.

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NEXT STEPS:

The assessment consultant (NBS) will prepare and submit the levy of assessments to Contra Costa County for placement on the Fiscal Year 2023-2024 secured property tax roll.

FISCAL IMPACT:

The proposed Fiscal Year 2023-2024 Assessments to be collected from parcels in Assessment District 86-1 (all zones) will provide $60,092 to partially offset $108,574 of costs. The General Fund will contribute $51,444 towards the costs, which includes funding general benefits that cannot be funded from special assessments.

ATTACHMENTS:

A. Engineer's Report, FY 2023/24
B. Resolution 38-23 Lighting District Confirming Diagram and Assessment L-42, M-9 and M-11
Respectfully Submitted by:

Scott Christie
Public Works Director
Prepared By: Scott Christie, Public Works Director
Approved by:

G.1
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BEFORE THE CITY COUNCIL OF THE CITY OF ORINDA
In the Matter of:

Confirming the Diagram and )
Assessment for the Orinda Street )
Lighting and Landscape Assessment ) Resolution No. 38-23 District No. 1986-1, Zones L-42, M-9 )
and M-11, for Fiscal Year Ending 2024)
WHEREAS, on May 9, 2023, the Orinda City Council approved the Engineer's report, declared its intention to levy and collect assessments for Fiscal Year 2024 and set a hearing thereon for June 6, 2023; and
WHEREAS, notice of the filing of the Engineer's report and of the hearing was given as provided for in Section 22626 of the Streets and Highway Code; and WHEREAS, on June 6, 2023, the City Council held a public hearing on the levy of the proposed assessment and heard and considered all oral statements and written communications made or filed by interested persons.

NOW THEREFORE BE IT RESOLVED the City Council of the City of Orinda does hereby declare:

1. That the diagram and assessments as set forth in the Engineer's report are confirmed.

2. That this resolution shall constitute the levy of an assessment for Zones L-42, M-9 and M-11 for Fiscal Year 2024, as referred to in the report.

3. The City Council hereby orders NBS (assessment consultant who prepared the Engineer’s Report) to prepare and submit the levy of assessments to Contra Costa County for placement on the Fiscal Year 2024 secured property tax roll.

Adopted by the City Council of the City of Orinda on June 6, 2023, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:
______________________
Inga Miller, Mayor
ATTEST:

Sheri Marie Smith, City Clerk
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Packet Pg. 118 Attachment: Resolution 38-23 Lighting District Confirming Diagram and Assessment L-42, M-9 and M-11 (3128 : L&L Assessment District 1986- City Council
Staff Report
Agenda Item: H.1
Date: June 6, 2023
Department: City Council
AGENDA TITLE: Proposed Biennial Budget 2023-24 and 2024-25 RECOMMENDATION:

BACKGROUND:

At the City Council meeting Staff will be introducing the proposed Biennial Budget which covers Fiscal Year 2023-24 and Fiscal Year 2024-25. In a separate Staff report the Public Works Department is also presenting the Five-Year Capital Improvement Program (2023-2029).

Following an introductory overview presentation by City Staff there will be an opportunity for the public and City Council to provide additional comments and feedback. This marks the beginning of the public review process. On June 7th the Planning Commission will review the CIP for consistency with the General Plan. On June 13th the document will also be presented to the Finance Advisory Committee and the Independent Library Parcel Tax Oversight Committee which will review the Library parcel tax related financial plans. Staff have also scheduled a presentation to the Supplemental Sales Tax Oversight Commission (SSTOC) of the Measure R related funding and expenditures on June 14th. The outcome of the additional meetings will be reported to the City Council prior to their adoption of the Budget.

The Budget is being presented this evening as a Preliminary document for review and discussion. It is proposed to be presented in final form at the City Council meeting of June 20, 2023, in order to start the new fiscal year on July 1st with the appropriations necessary to incur expenditures.

DISCUSSION:

A key goal of this recommended budget is to ensure we live within our means and to match on-going expenses with on-going revenues to the best degree possible in order to maintain essential services to preserve and enhance the quality of life in Orinda. In addition, one-time or regularly reoccurring expenses have been matched to one-time H.1
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revenues or available fund balance. This will help to ensure that we budget at a level which is sustainable on a year-to-year basis and will smooth out any big swings from an operational perspective.

Anticipated revenues for the next two fiscal years are then estimated using current yearto-date figures as the starting point and information from a variety of sources to provide realistic and as accurate figures as possible. We also endeavor to identify those portions of our revenue stream which may be of a one-time nature or should be considered one-time until a better track record is established.

The proposed budget assumes the same level of staffing as provided for in the current year after we added the one position back in Parks & Recreation at mid-year, and that all positions are filled for the entire year with the same level of service provided.

Departments submit a well scrutinized level of operations and maintenance line items which are incorporated in the proposed budget. Finally, unavoidable cost increases are added to the prior year budget expenditures so that projected revenues can be compared to projected expenditures in order to determine if an operating surplus or deficit exists.

The good news is that the base General Fund Budget for the first year of the next two fiscal years shows a projected operating surplus. In addition, the City’s available fund balance has increased, making available what is essentially one-time monies which can also be allocated, preferably to one-time expenses, or used strategically to perhaps bridge a short-term gap on an operating or on-going basis. So, the question is how do we make the best use of the operating surplus, especially ensuring that on-going expenses do not exceed on-going revenues, and the available one-time funds, to begin to address our highest priority needs?
This is proposed to be done through the consideration of a series of “Decision Packages” which have been developed for the City Council’s consideration. Each City Manager proposed Decision Package will propose to either increase expenditures, decrease expenditures, enhance revenue, or make use of reserves or fund balance as appropriate to ensure a balanced budget. Decision Packages can also establish policy direction on a forward going basis. As City Manager, I have recommended sufficient Decision Packages to provide for a balanced budget for FY 2023-24 and 2024-25 and to address what I believe are the highest priority needs of the community.

There is one Alternate Decision Packages identified should the City Council wish to consider choosing in-lieu of or in addition to the ones which I have recommended as City Manager. If we had more resources, these Alternate Decision Packages would have been recommended for funding. In addition, as the City Council considers the proposed two-year budget and receives comments, suggestions, and other alternatives from the Mayor and City Council, community, and other stakeholders including our H.1
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employees, we will prepare Budget Referrals as requested by the City Council to flesh out other options. The City Council will then be able to make its final budget balancing decisions based on selecting some combination of Decision Packages and Budget Referrals to ensure a balanced budget and make other budget policy determinations.

Attachment B to this staff report is the “Decision Packages Summary” which briefly describes each proposal.

In addition, a new tool we are introducing with this two-year budget is a “Budget Balancing Spreadsheet” for the General Fund (see attachment C). This shows resources and uses of funds in two categories, on-going and one-time. It summarizes the recommended operating budget, and Fund Balance available, less existing designations and reserves, and shows available funding in both categories. The “Budget Balancing Spreadsheet” which will be used in real-time during the Council meeting to illustrate the how much available on-going and/or one-time funds remain as various options and combinations of Decision Packages and Budget Referrals are incorporated.

The Budget document has also been “remodeled” in an effort to increase readability and appeal to a wider audience. It will include a couple new sections including demographics, a budget in brief, and other enhancements. As always, the City Manager’s Budget Message (page 5 of attachment A) is an essential read for those wanting to better understand the budget process and financial condition of the City.

FISCAL IMPACT:

Detailed financial information is contained in the Preliminary Biennial Budget Fiscal Year 2023-24 and Fiscal Year 2024-25, which is attached. Operating expenditures are funded by current year revenue. As is common there are Capital Projects which utilize non-General Fund prior year balances. The Budget is balanced and the City is expected to attain target funding levels as discussed in this report. In addition to annual operating costs the Budget includes appropriations for significant capital projects to be funded over the two years as presented in more detail in the Capital Improvement Plan (See spate Agenda Item).

ATTACHMENTS:

A. Fiscal Year 2023-24 and 2024-25 Proposed Biennial Budget Draft B. Decision Package Summary
C. Budget Balancing Spreadsheet Tool
Respectfully Submitted by:

Doug Alessio
Administrative Services Director
Prepared By: Doug Alessio, Administrative Services Director H.1
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Approved by:

H.1
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BIENNIAL BUDGET
Draft
FISCAL YEARS 2023-24 & 2024-25
Document
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BIENNIAL BUDGET
Fiscal Years 2023-24 and 2024-25
Cover photo credit- Glorietta M Mill
Draft Document
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Table of Contents
BUDGET MESSAGE............................................................................................................................................................................................................................................ 4 CITY OVERVIEW......................................................................................................................................................................................................................................................11 About Orinda....................................................................................................................................................................................................................................................12 History of Orinda.............................................................................................................................................................................................................................................13 Budget Schedule and Process........................................................................................................................................................................................................................14 Budget Calendar...............................................................................................................................................................................................................................................15 City Government..............................................................................................................................................................................................................................................16 Elected Official...........................................................................................................................................................................................................................................16 City Officials...............................................................................................................................................................................................................................................16 Organization Chart ..........................................................................................................................................................................................................................................17 Mission Statement............................................................................................................................................................................................................................................18 City Council Strategic Priorities.....................................................................................................................................................................................................................19 Demographics...................................................................................................................................................................................................................................................20 BUDGET OVERVIEW...............................................................................................................................................................................................................................................21 Overview of Sources and Uses......................................................................................................................................................................................................................23 City-wide Budget Summary for all Funds...................................................................................................................................................................................................23 Revenue Overview...........................................................................................................................................................................................................................................26 Operating Expenditures Overview...............................................................................................................................................................................................................29 Departmental summaries......................................................................................................................................................................................................................................31 City Council.......................................................................................................................................................................................................................................................32 City Manager.....................................................................................................................................................................................................................................................34 City Attorney .....................................................................................................................................................................................................................................................36 City Clerk ...........................................................................................................................................................................................................................................................39 Administrative Services...................................................................................................................................................................................................................................41 Public Safety......................................................................................................................................................................................................................................................44 Public Works and Engineering......................................................................................................................................................................................................................48 Parks and Recreation.......................................................................................................................................................................................................................................53 Library ................................................................................................................................................................................................................................................................58 Planning..............................................................................................................................................................................................................................................................61 Non-Departmental General Fund ................................................................................................................................................................................................................65 Internal Services Funds...................................................................................................................................................................................................................................67 Debt Services Funds........................................................................................................................................................................................................................................72 City Staffing Levels..........................................................................................................................................................................................................................................95 Draft Document
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BUDGET MESSAGE
Draft Document
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BUDGET MESSAGE
Biennial Budget Fiscal Years 2023-24 and 2024-25 5
June 4, 2023
Mayor Miller, Vice Mayor Gee, and Councilmembers Malkani, Iverson, and Riley:

It is my privilege to submit my second
two-year budget as the City Manager
of Orinda for the Mayor and City
Council’s consideration. The first
two-year budget was presented early in my
tenure as your City Manager and was mostly
formulated following past practice. Now just over
two years into my time in Orinda and working with
our new Director of Administrate Services
Director Doug Alessio, I am happy to present the
budget on a basis designed to enhance
transparency and to better facilitate City Council
decision-making.

As with all prior budgets, we have developed the
recommended two-year spending plan with the
City’s fiscal policies in the forefront of our minds
and in a manner designed to support the City
Council’s adopted Strategic Priorities. In
February 2023, the City Council met for a day to
update their strategic goals. The outcomes of
that work session were presented to the City
Council for public review and final adoption on
May 9, 2023. The updated priorities are as
follows:
• City Facilities/ Infrastructure
• Economic Development
• Housing & Downtown Development
• Staffing & Technology
• Wildfire Resilience and Emergency
Preparedness
General Fund Operating Budget
This proposed budget is being considered in an
uncertain economic climate with seemingly
ongoing structural adjustments as we emerge
from the COVID Pandemic, navigate a changing
workforce, and some levels of national and State
uncertainties. The City has been through some
very challenging times including having navigated
the nearly 3-year-long COVID Pandemic,
managed through recent impactful winter storms,
and, grappled with increasing State mandates in
numerous areas including housing and water
quality. Orinda has been fortunate to have seen
some revenues increasing and with some
development projects moving forward such as the
One Wilder Assisted Living community, the
adaptive reuse of the former Bank of America
Building, and, the soon-to-commence Vista
Verde Senior Housing Project. In addition, the
Council has set the stage for further revitalization
of the Downtown through the adoption of the Plan
Orinda components in January 2023.

As your City Manager, a key goal of this
recommended budget is to ensure we live within
our means and to match ongoing expenses with
ongoing revenues to the best degree possible in
order to maintain essential services to preserve
and enhance the quality of life in Orinda. In
addition, one-time or regularly reoccurring
expenses have been matched to one-time
revenues or available fund balance. This will help
to ensure that we budget at a level which is
sustainable on a year-to-year basis and will
smooth out any big swings from an operational
perspective. Many communities have found
themselves in financial difficulty at times because
they did not maintain this level of fiscal discipline.

In developing the budget proposed for the 2023-
24 and 2024-25 fiscal years, we are utilizing a
new approach for Orinda. As noted above, the
process reflects the Council’s key financial
principles. The base upon which the proposed
budget has been developed starts with the FY
2022-23 budget including any modifications to
date. Anticipated revenues for the next two fiscal
years are then estimated using current year-todate figures as the starting point and information from a variety of sources to provide realistic and
as accurate figures as possible. We also
endeavor to identify those portions of our revenue
stream which may be of a one-time nature or
Draft Document
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BUDGET MESSAGE
Biennial Budget Fiscal Years 2023-24 and 2024-25 6
should be considered one-time until a better track
record is established.

The proposed budget assumes the same level of
staffing as provided for in the current year after
we added one position back in Parks &
Recreation at mid-year, and that all positions are
filled for the entire year with the same level of
service provided. Departments submit a wellscrutinized level of operations and maintenance line items which are incorporated in the proposed
budget. Finally, unavoidable cost increases are
added to the prior year’s budget expenditures so
that projected revenues can be compared to
projected expenditures in order to determine if an
operating surplus or deficit exists.

The good news is that the base General Fund
Budget for the first year of the next two fiscal
years shows a projected operating surplus. In
addition, the City’s available fund balance has
increased so these essentially one-time monies
can also be allocated, preferably to one-time
expenses, or used strategically to perhaps bridge
a short-term gap on an operating or on-going
basis. So the question is how do we make the
best use of the operating surplus, especially
ensuring that on-going expenses do not exceed
on-going revenues, and the available one-time
funds, to begin to address our highest priority
needs
This is proposed to be done through the
consideration of a series of “Decision Packages”
which have been developed for the City Council’s
consideration. Each City Manager proposed
Decision Package will propose to increase
expenditures, decrease expenditures, enhance
revenue, or make use of reserves or fund balance
as appropriate to ensure a balanced budget.

Decision Packages can also establish policy
direction on a forward-going basis. As City
Manager, I have recommended sufficient
Decision packages to provide for a balanced
budget for FY 2023-24 and 2024-25 and to
address what I believe are the highest priority
needs of the community.

There are several Alternate Decision Packages
identified should the City Council wish to consider
choosing in lieu of or in addition to the ones which
I have recommended as City Manager. If we had
more resources, these Alternate Decision
Packages would have been recommended for
funding. In addition, as the City Council considers
the proposed two-year budget and receives
comments, suggestions, and other alternatives
from the Mayor and City Council, community, and
other stakeholders including our employees, we
will prepare Budget Referrals as requested by the
City Council to flesh out other options. The City
Council will then be able to make its final budgetbalancing decisions based on selecting some combination of Decision Packages and Budget
Referrals to ensure a balanced budget and make
other budget policy determinations.

A new tool we are introducing with this two-year
budget is a Budget Balancing Spreadsheet for the
General Fund. This shows resources and uses
of funds in two categories, ongoing and one-time.

It summarizes the recommended operating
budget, and Fund Balance available less existing
designations and reserves, and shows available
funding in both categories. My recommendations
regarding the General Fund Decision Packages
and Fund Balance Decision Packages discussed
below are laid out in the Budget Balancing
Spreadsheet which is attached. During the City
Council budget adoption public hearings, the
Budget Balancing Spreadsheet will be used in
real-time to illustrate how much of available
ongoing and/or one-time funds are remaining as
various options and combinations of Decision
Packages and Budget Referrals are incorporated.

Fund Balance Recommendations
The City of Orinda operates in a fiscally
conservative basis when it comes to budgeting,
including having a relatively high General Fund
Reserve Goal equal to 50% of the annual budget
and also having designated other specified
reserves. Having a Fund Balance at this level
ensures there are no cash flow issues, interest
earnings are generated, and there would be
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BUDGET MESSAGE
Biennial Budget Fiscal Years 2023-24 and 2024-25 7
positive impacts from a credit and ratings
perspective. In addition, reserves provide
maneuvering room and an ability to respond in
systematic and strategic ways to significant
impacts like newly imposed State mandates or a
natural disaster. The 2021-22 fiscal year ended
with a positive contribution to fund balance as
revenues were higher than anticipated and
budgeted expenses were less than planned.

These year-end positive results from FY 2021-22
will mostly be treated as one-time funds and can
be allocated to some high-priority needs of a onetime nature. We seem to be on track for the same to occur as we look to close out the 22-23 fiscal
year.

To that end, there are a number of Decision
Packages which make use of current and
anticipated fund balances in order to make
investments in key areas including certain
designated reserves being topped up. Beyond
these Decision Package recommended uses of
Fund Balance, it would be timely to designate and
appropriate a fixed dollar amount of available
Fund Balance to certain other reserves and
purposes as part of the FY 2023-24 and 2024-25
Two-year Budget. In future years, these
designations would be proposed at the close-out
of each fiscal year based on adopted policies or
by specific action of the City Council at that time.

Based on the audited General Fund Balance as
of June 30, 2022, together with anticipated
positive results for FY 2022-23 as projected in the
mid-year update, it is anticipated that as of June
30, 2023, the General Fund Working Cash
Balance will be just slightly in excess of
$4,250,000. A portion of this amount is
recommended to be used in a variety of ways to
address strategic operational needs through
Decision Packages #1-#5 totaling $758,000. In
addition, there are eight other proposed uses of
Fund Balance described as “Fund Balance
Decision Packages” which are articulated in
“Summary of Decision Packages” document
which is an attachment to the June 6th staff report
and which will be formally incorporated into the
final budget document for the June 20th Council
meeting.

These items are more strategic designations to
ensure the City continues on its path to long-term
financial sustainability.

American Rescue Plan Act Funds
The City of Orinda has been allocated funding
from the Federal American Rescue Plan ACT
(ARPA) in a total amount of $4.767 million. The
City Council allocated these funds to a variety of
purposes in August 2021 in a manner consistent
with the Federal requirements as follows:

1. Local Roads Safety Plan Implementation
$150,000

2. Facility Maintenance Major Components -
$560,955

3. Assessment of Technology Deployment
and Enhancements - $500,000

4. Underfunded/Unfunded Capital Projects -
$556,767

5. Storm Water Infrastructure - $3,000,000
City staff has made some progress on utilizing the
funding as initially allocated. However, there has
been discussion at the Federal level about
clawing back the unexpended funds earlier than
the original 2026 expenditure deadline. As such,
some modifications to the allocations have been
proposed to ensure the City benefits from the
funds to the fullest extent possible.

Measure R and Related Funds
FY 2022-23 was the first full year of Measure R
revenues which is the 1% sales tax targeted on
key areas including fire prevention and
preparedness, emergency operations and
planning, and important investments in
infrastructure including storm drains and roads.

The initial Five-Year Capital Improvement
Program for Measure R set aside funding for
wildfire prevention investment and storm drains
with the Priority A storm drain projects being
funded. In order to award the 2022 Annual Paving
Project, which required additional funding to be
fully awarded as bid, an allocation of just over $2
million was made at that time from Measure R
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BUDGET MESSAGE
Biennial Budget Fiscal Years 2023-24 and 2024-25 8
funds, though this was shortly after $3 million in
Measure R funds were freed up when a number
of storm drain projects budgeted from Measure R
were instead shifted to American Rescue Plan
Act funding which had unexpectedly become
available.

The Supplemental Sales Tax Oversight
Commission has recently finalized updated goals
for use of Measure R as they related to wildfire
prevention and emergency preparedness. These
updated goals will be presented to the City
Council on June 6, 2023, for review, and will
inform the Council’s two-year budget review and
adoption
Staff recommended additions to the Five-Year
CIP using Measure R are to establish an annual
allocation starting in the 24-25 fiscal year of
$350,000 in Measure R funds for a yearly storm
drain project which will begin to address the
Priority B projects. Staff has also begun a highlevel review of what funding will be required to maintain the City’s roads and streets network now
that we have attained an on-going maintenance
level of need. Measure R funds will be needed to
meet these needs starting in 2028 or perhaps
sooner.

The base Measure R operating budget of roughly
$1,000,000 is provided for in each of the
proposed two-year budgets as it relates to wildfire
prevention and emergency preparedness, which
consists of the on-going chipper program, fire fuel
reduction of City owned properties, the on-going
education and outreach program, and a level of
fire fuel reduction incentives, is at a level
necessary to sustain this effort and should be
considered the on-going level of funding needed.

Future allocations to fund incentives once the
current allocation is exhausted, or any new
initiatives, when and if identified, could be
considered in subsequent budget cycles.

Internal Service Funds and Other
Designated Funds
Internal Service Funds are established to ensure
appropriate funding for certain centralized tasks
and may receive contributions from a variety of
other funds including the General Fund. These
include the Vehicle Replacement Fund, the Risk
Management Fund, the Facilities Fund, and the
Information Technology Fund. The City has other
funds which have been established to ensure
funding is available for certain designated
purposes. These funds are often funded by
allocations from the City’s General Fund. They
include the Road Stabilization Fund and the
Long-Term Planning Fund. Fund Balance
Decision Packages have been prepared which
recommend additional allocations to the Road
Stabilization and Long-Term Planning Fund.

Special Revenue Fund Budgets
Special Revenue Funds are used for revenues
and expenditures which are restricted. Examples
of the main Special Revenue Funds are the
Landscape & Lighting Assessment District Funds
and Capital Improvement type funds like Gas Tax
These and other specialized funds such as
Development Impact Fees, have their own
budgets as presented in this document.

Capital Improvement Program Budget
The City’s proposed Six-Year Capital
Improvement Program, recently changed from a
five-year basis to better match the City’s two-year
annual budget process, has been updated as part
of the process of developing the FY 2023-24 and
2024-25 budgets. The first two years of the Six
Year CIP are incorporated into the budget as the
spending plan on capital for those two years.

Funding for capital projects comes from a variety
of sources, including the City actively seeking
grants. The City’s voter-approved local sales tax
override Measure R is a key source of funding for
road and storm drain improvements. When
looking to the future years of the CIP, there is
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BUDGET MESSAGE
Biennial Budget Fiscal Years 2023-24 and 2024-25 9
some uncertainty surrounding revenue sources
the City relies on to maintain critical infrastructure
and streets. An example is our reliance on State
Gas Taxes for ongoing street and transportation
maintenance and improvements and the State’s
efforts to eliminate combustion engines.

Costs associated with streets are expected to rise
as there has been a general inflationary impact
on these costs, plus the implementation of Green
Infrastructure requirements related to road
repairs as imposed by the Regional Water Quality
Control Board will be kicking in starting with the
2023-24 fiscal year.

Accomplishments During the 2022-23
Fiscal Year
There are discussions of accomplishments in
each departmental and/or fund section of the
budget. Highlights for the City overall include:
• In January, after nearly two-year of
process, the City Council approved all of
the Plan Orinda components – the
Downtown Precise Plan, an updated
Housing Element, and Updated Safety
Element and Evaluation Analysis, and the
supporting Environmental Impact Report.

The State Department of Housing and
Community Development subsequently
certified the City’s Housing Element.
• The Miner Road Contraflow signs were
installed to assist with evacuations when
necessary and the City Council approved
Red Flag Day Parking Restrictions for the
Miner Road Area as well with signage
installation pending.
• The City’s Pavement Condition Index
(PCI) as of 2022 is the second highest in
the Bay Area at 84 as a result of the
decade long investment in streets funded
by Measure L, Bond Proceeds, and now
Measure R.
• A wildfire prevention and emergency
preparedness education and outreach
program has been established with
additional dedicated staffing in place to
ensure Orinda is becoming a more fire
safe community including a first Wildfire
Prevention & Safety Fair having been held
in May 2023
• The City returned to in-person public
meetings as COVID Pandemic
restrictions were eased and is piloting a
hybrid public participation option for the
City Council and Planning Commission.
• The City Council updated its strategic
priorities within a workshop setting in
February 2023, with the final updates
approved in May 2023.

Goals for the Fiscal Year 2023-24 and
Fiscal Year 2024-25
The Council’s updated Strategic Priorities and
related tasks will serve as the primary emphasis
areas for the next two fiscal years.
• Commence implementation of the Plan
Orinda key tasks including the initial
rezoning of the housing opportunity sites
outside the Downtown area followed by
the Downtown rezonings.
• Enhance the demand for Chipper services
and the City’s fire fuel abatement
incentives through the City’s ongoing
education and outreach efforts.
• Implement and refine key components of
the City’s evacuation efforts including
expanded Red Flag Day Parking
restrictions in the Miner Road area.
• •Secure the pending ABAG/MTC grant
and commence the advance planning for
Transit Oriented Development on the
BART Station site and continue to pursue
the possible development of the CalTrans
Gateway site.
• Complete design and initiate construction
of the first Priority A storm drain repair
projects and launch the annual Priority B
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Biennial Budget Fiscal Years 2023-24 and 2024-25 10
storm drain repair project and complete
the first annual project.
• Complete an updated analysis of street
maintenance needs and future funding
and identify target Pavement Condition
Index (PCI) goal and strategy to ensure it
is met.

What the Future Holds
Orinda can look forward to a brighter future,
based on working to address key strategic
priorities and doing so in an ongoing financially
sustainable manner. With a local tax base built
upon a low share of property taxes, and limited
sales tax revenues, the City of Orinda has always
had to focus its resources on the most important
local services. We have also been fortunate that
community has supported local revenues
measures like Measure R which provides funding
for key investments in areas like wildfire
prevention and infrastructure. These funds have
resulted over time in Orinda having the second
highest Pavement Condition Index of any city in
the Bay Area, and we are making progress in
making Orinda a more fire safe community.

The City Council’s January, 2023, approval of the
Plan Orinda components – a Downtown Precise
Plan, Housing Element, Safety Element, provide
a vision for moving the community forward.

These plans will help to ensure that Orinda
develops in a manner which will see a revitalized
downtown with an expanded retail and business
base, while also meeting State housing
mandates, and with a focus on ensuring a safer
community. All in a uniquely and customized
Orindian way.

The proposed 2023-24 and 2024-25 Budget is
designed to support this pursuit of a brighter and
more sustainable future in Orinda. It
concentrates on core services will also making
key investments. The introduction of the General
Fund Budget Balancing Worksheet, Decision
Packages, and Budget Referrals are all designed
to do this in a more transparent and inclusive way.

My team and I are pleased to recommend a
budget which reflects community priorities and
supports what makes Orinda unique. I look
forward to the Council and community’s review
and deliberation of the spending plan for FY
2023-24 and 2024-25 and continuously improving
how we operate and to enhancing our service
delivery and programs. how we operate and to
enhancing our service delivery and programs.

David Biggs
City Manager
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OVERVIEW
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Orinda's close proximity to major San Francisco Bay
locations and activities makes it a delightful place in which to work, live, visit, and play along with its:

Culture, Excellent Schools, History, Natural Beauty,
and Safety.

About Orinda
The City of Orinda is located in southwest Contra Costa County, within 20 minutes of downtown San Francisco.

Orinda was incorporated as a city in 1985 after more than 100 years of gradual development. One of the primary
reasons cited by voters for supporting incorporation, was the desire for local decision-making.

The City comprises approximately 12.8 square miles and
is situated adjacent to the Oakland/Berkeley hills,
immediately east of the Caldecott Tunnel on Highway 24
in Contra Costa County.

Orinda has a population of 19,225 (Department of
Finance, 2023) residing in approximately 7,194 housing
units. More than half of the City’s homes were constructed between 1940 and 1970.

Orinda is a family-oriented community with a semi-rural setting. In contrast to the more urban existence of the surrounding area, the tree-studded hillsides contribute to Orinda's aesthetic beauty.

Orinda continues to make a mark on the region with the beautifully restored art deco Orinda Theatre, the California Shakespeare Theater, and a popular Community Center and Public Library. The City also includes a Bay Area Rapid Transit (BART) train station providing easy access to the greater Bay Area.

The City provides municipal services that include public safety, public works, parks and recreation, and planning services. The City operates with a small staff of 36.4 Full-Time Equivalent (FTE) positions supplemented by part-time employees. Sworn police services staff are employees of the Contra Costa County Sheriffs Office and law enforcement services are provided under an agreement with the Sheriff’s Office. Parks and Recreation maintenance services are augmented by work performed by a private contractor. The City Moraga Orinda Fire District a separate unrelated agency is responsible for fire and emergency medical services.

Orinda
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History of Orinda
Orinda was part of four huge land grants in the days when Alta California was a part of Mexico. Each bore melodic Spanish names:

Rancho Laguna de los Palos Colorados, Rancho Acalances, Rancho El Sobrante and Boca de la Candad Del Pinole. But Orinda was named after an Englishwoman.

In 1876, County sheriff and landowner William Walker Camron was married to Alice Mars Camron. Alice enjoyed the poetry of Katherine Fowler Philips, a 17th century English woman known as "The Matchless Orinda." In her honor, the Camrons named their home Orinda Park.

Edward Ignacio de Laveaga established the town site as Orinda in the 1920s. He was the son of San Franciscan Miguel de Laveaga, who, with his brother Jose, had purchased about 1,200 acres in the area in 1897. Having survived the '06 Quake and Fire in San Francisco, it's no wonder de Laveaga preferred life in Orinda! The region blossomed when the Caldecott Tunnel opened in 1937.

Finally, easy access from the East Bay to Contra Costa! The trip from Oakland or San Francisco no longer meant driving through the dark, narrow Contra Costa Tunnel, nor traveling the twisting Fish Ranch or San Pablo Dam roads. With local growth came local pride-and, in 1941, came the new Orinda Theatre. Orinda soon enjoyed a reputation as a lively destination for dining, music, and film.

With the post-war baby boom, the area expanded gently into a suburban environment. Orinda had great appeal to families ready to leave Oakland or San Francisco for a less intensely urban environment, more house for less money, and higher quality schools. With more families to serve, every sector continued to grow- the commercial district, the school districts, and the housing market.

Orinda Crossroads CA 1950
Photo Credit: Orinda Historical Society
Cars coming through the Orinda Tunnel
Photo Credit: Orinda Historical Society
Alice Marsh
Photo Credit: Orinda Historical Society
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Budget Schedule and Process
The City of Orinda prepares a biennial budget for City government operations and the Fiscal Year begins on July 1st. The biennial budget process sets forth planned expenditures and revenues for two consecutive fiscal years. In this document Year 1 is referred to as the Proposed 2023-2024 Budget and Year 2 is referred to as the Proposed 2024-2025 Budget. The budget document includes both revenue estimates and expenditure plans in a single document. At the conclusion of the biennial budget review and deliberation process, both years of the biennial budget are presented at a public meeting for the City Council to adopt the authorized funding, called an appropriation, for the two-year period.

Following adoption, the City Council reviews expenditures and revenues at the mid-year and makes changes as needed. Budgeted appropriations that remain unencumbered at the end of a fiscal year expire and do not roll over to the next year.

Strategic Priorities
On March 9, 2023, the City Council adopted a List of Strategic Priorities. The Strategic Priorities are not listed in a specific order and have parity, and are to be approached through a lens of diversity, equity, and inclusion (DEI) and support for Orinda schools:
• City Facilities and Infrastructure
• Economic Development
• Housing and Downtown Development
• Staffing & Technology
• Wildfire Resilience and Emergency Preparedness
In addition to serving as the foundation for the Budget, the discussion of the Strategic Priorities List is fundamental to the development of the Five-Year Capital Improvement Program, which is a separate document.

Opportunity For Public Review / Schedule
All City Council meetings are open to the public and there can be comment on the items presented. In order to increase the public participation and review of the Budget prior to adoption the Finance Advisory Committee; Library Parcel Tax Review Committee; and Supplemental Sales Tax Oversight Commission receive a presentation as it relates to their programs. Recommendations are made to the City Council prior to final adoption.

The City Council will consider the Preliminary Budget at its public meeting on June 6, 2023. Based on feedback and input, the Proposed Final Budget is tentatively scheduled to be submitted to the City Council for adoption on June 20, 2023.

City Manager Responsible For Implementation
As described in the Municipal Code the City Manager is responsible for submittal of the proposed budget to the City Council. In developing the biennial budget, City Staff analyze existing service levels and potential services in light of the strategic priorities and financial constraints. The City’s operating budget summarizes planned expenditures and revenues for all City departments and programs. Each department’s costs are summarized by: type, division/program and funding sources. Once the Budget is adopted by the City Council the City Manager is responsible to administer the financial plan.

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Budget Calendar
FEBRUARY 2023 February 1-28 Finance mid-period analysis of actuals vs adopted budget February 25 Strategic Planning Session
MARCH 2023 March 7 City Council Mid-Year Budget Update for FY 2022-23 APRIL 2023 April 11 Strategic Priorities Review
MAY 2023
May 2 Council discussion on Capital Improvement Plan
May 9 City Council adopts Strategic Priorities for FY 2023-24 and FY 2024-25
JUNE 2023
June 2 Agenda packet publishes for the proposed budget
June 6 Initial budget discussion
June 7 Planning Commission reviews the CIP for consistency with the City’s General Plan.

June 13-15 Review of Advisory Committees (Financial Advisory Committee, Library Parcel Independent Review
Committee, and Sales Tax Oversight Committee)
June 15 Agenda packet publishes for the final budget
June 20 City Council final budget approval
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City Government
The City of Orinda operates under a Council-Manager form of government. Policy making and legislative authority is vested in the City Council, which consists of five members, elected at-large to four-year overlapping terms. The position of Mayor and Vice Mayor are chosen annually by the City Council. The City Council is responsible for the City's ordinances, operating resolutions, adoption of the annual budget, land use decisions in accordance with the General Plan, hiring the City Manager and City Attorney, and appointment of all members of advisory boards and commissions.

The City is organized into operating departments including Administrative Services, Planning, Police, Public Works, Park & Recreation. The City Manager is responsible for the following activities:
implementing the policies, ordinances, and directives of the City Council; and overseeing the day-to-day operations of the City. The City Attorney services are provided through a professional services agreement with a private law firm. The City’s website, www.cityoforinda.org, is the source for information about city services, programs, projects, meetings, policies, employment opportunities, and financial reports.

ELECTED OFFICIAL

CITY OFFICIALS
Name of Official Position Title
David Biggs City Manager
Osa Wolff City Attorney (Contract)
Sheri Smith City Clerk
Douglas Alessio Administrative Services Director
Ginger Staton Human Resources Manager
Todd Trimble Parks & Recreation Director
Drummond Buckley Planning Director
Ryan Sullivan Police Chief (Contract)
Scott Christie Public Works Director
Sivakumar Natarajan City Engineer
Mayor
Inga Miller
Vice Mayor
Darlene K. Gee
Council Member
Latika Malkani
Council Member
Brandyn Iverson
Council Member
Janet Riley
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Organization Chart

ORINDA CITIZENS
City Council
City Manager
Chief of Police
(contract)
Senior Admin
Assistant
Police Sergeant
(2 contracts)
Police Officers
(11 contract)
Director of Planning
Senior Admin
Asst
Senior Planner
Assistant/
Associate Planner
Planning
Technician
Director of Public
Works
Senior Admin
Assistant
Public Works
Inspector City Engineer
Senior Engineer
(2 FTE)
Assistant
Engineer
Public Works
Supervisor
Maintenance
Worker I/II/III
(3 FTE)
City Clerk
Office Assistant
Director of Parks &
Recreation
Admin Assistant II
(1.5 FTE)
Recreation
Supervisor II
Recreation
Coordinator
(2 FTE)
Park & Facilities
Supervisor
Facilities
Maintenance
Worker I/II (2 FTE)
Administrative
Services Director
Senior
Accountant
Accounting
Technician III
(2 FTE)
Human Resource
Manager
Senior Management
Analyst
Outreach & Education
Coordinator
City Attorney
(contract)
FTE = Full Time Equivalent
All positions are 1 FTE unless otherwise noted
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Mission Statement
“Orinda strives to provide excellent service
in a fiscally responsible manner to promote
a safe, friendly and vibrant community.”
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City Council Strategic Priorities
e
City.

City Facilities and Infrastructure
Economic Development
Housing and Downtown Development
Staffing & Technology
Wildfire Resilience and Emergency
Preparedness
FY 2023-24 and FY 2024-25
Strategic Priorities
Place Holder for Narrative
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Demographics

PLACE HOLDER
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OVERVIEW
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BUDGET AT A GLANCE
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PLACE HOLDER
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Overview of Sources and Uses
The following tables provide an overview of sources (revenues and transfers in) and uses (expenditures and transfers out) for all funds, with the exception of Debt Service and Internal Service Funds. An Internal Service Fund (ISF) collects charges from departments to distribute costs as part of the operating budget.

Since the operating department expenditures already include an expense for ISF Operating Charges, they have been excluded from the Overview to avoid duplicating the same expense. General Obligation Bond (GO Bond) debt service is paid from a special property tax rate levied for this purpose. GO Debt Service has been excluded from the Overview to avoid distorting the operating and capital project revenue and expenditures. Additional detail regarding both the ISF and GO Bonds is included later in this document.

As shown in the tables above,
• Total spending for Year 1 (FY 2023-24) is $35.4 million funded by $28.3 million in revenue and interfund transfers total $72,909. • The General Fund represents 57% of the revenue and 82% of the operating expenditures for FY 2023-24.
• The total spending for Year 2 (FY 2024-2025) is $28.8 million funded by $29.3 million in revenue and inter-fund transfers total $68,264.
• General Fund represents 56% of the revenue and the 84% of the operating expenditures for FY 2024-25.

City-wide Budget Summary for all Funds
On the following pages are schedules including all funds with both the estimated Beginning and Ending Fund Balance for each of the budgeted Fiscal Years (FY 2023-24 and FY 2024-25). The formal adoption of the Budget by the City Council, will establish budgeted revenue, expenditures and transfers in these amounts.

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Revenue Overview
The Projected Revenue for FY 2022-23 is $25.4 million, which is $1.5 million under budget for the fiscal year primarily as a result a timing issue with a Federal Grant from the Department of Transportation.

Revenue for FY 2023-24 is estimated to be $28.3 million, and FY 2024-25 is estimated to be $29.3 million.

These totals exclude revenues accounted for in the General Obligation (GO) Debt Service Funds and in the Internal Service Funds. The General Purpose General Fund accounts for roughly 55% of total revenues in each year.

The “General Purpose” General Fund revenue excludes the Add-On Sales Taxes, even though they are a General Fund Revenue. Beginning April 1, 2021 the ½ cent Add-on Sales Tax was replaced with a 1-cent tax that was approved by the voters in November 2020. The expenditure of these taxes is tracked and reported separately in order to share with the public the priorities addressed by this additional revenue source. It has been programmed to be used for repairing roads, storm drains, and Fire Prevention and Preparedness programs and is not typically used for general operations.

General Purpose – General Fund Revenue Highlights –
• Between 73% and 75% of the available revenue comes from taxes o Property Taxes comprise approximately 58%
o General Purpose Sales Tax accounts for 8%
o Franchise Taxes account for 8%
• Property Tax assumed valuations are estimated to increase by 4.8% in FY 2023-24. • Staff worked with the City Sales Tax Consultant to estimate changes in the Sales Tax collected. The methodology applies adjustments based on the category of retail sales using the current mix of retailers. The budget estimate is flat for the two-year budget cycle as gas prices decline from their height 6 months ago and a looming potential recessionary environment on the horizon. • Interest revenue has been adjusted upward to reflect the current interest rate environment. Rents and interest represent approximately 1% of the total revenue. • Over 24% of the available revenue comes from Fees and Charges o The largest components are: Parks & Recreation which represents over 58% of this category. Development Services is approximately 1/3 of the Fees and Charges.
• Department Fees and Charges assume minor inflationary increases that are scheduled to be presented for adoption by the City Council on June 20, 2023. • Recreation revenue is projected to increase again, as demand has returned with the end of the pandemic restrictions and capacity to provide programs and facilities has also increased.
• The Parks and Recreation Department continues to coordinate the use of OUSD playfields under a joint use agreement.

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General Fund - Add-On Sales Tax - Highlights
• Revenue from the local add-on sales tax (Measure R), approved in November 2020 and collection began April 1, 2021, is reported separate from the previous voter approved tax.
• The Add-on Sales Tax substantially outpaces the General Sales tax, as it is collected on a different basis. The City received add-on sales tax directly for online transactions delivered to Orinda. Also, the tax is collected on vehicles that are registered to an address in the City. The revenue is now estimated to be approximately $3.7 million per year which exceeds the previous estimated by roughly $300,000.

Special Revenue Funds - Highlights
State Gas Tax:
• The revenue accounts for gas taxes apportioned to the City from the State of California Highway Users Tax Account (HUTA) and the Road Maintenance and Rehabilitation Account (RMRA) dedicated to transportation purposes. • The City receives a special supplemental allocation which is a separate grant to the City in recognition of the City levying taxes for the Street Rehabilitation GO Bonds. $200,000 of the Gas Tax in each of the years is related to this grant.

Federal & State Grants:
• As discussed in the CIP some projects are proposed with grant funding (Federal earmarks) that have not been awarded. If the funding is not secured the projects will not move ahead until an adjusted budget is presented. • American Recovery Plan Act grant is being programmed as Council indicated on August 4, 2021. Prioritizing the formal commitment of these funds will protect the City from potential claw-back provisions currently being contemplated by the Federal Government.

Other Grants / Donations
• As in the past, there are some Capital Projects whose the current scope relies on funding from donations. This includes $235,000 in donations for the Mini-Park / Crossroads Project; and $200,000 for the Community Park Renovation.

Wilder Community Facilities District (CFD) Reimbursement • The budgeted revenue of $467,535 in FY 2022-23 is tied to expenditures in providing Police Services as well as park field maintenance in accordance with the District formation documents. The City receives a reimbursement from the CFD Administrator once actual costs are known and after the end of the Fiscal Year.

General Obligation Bond Capital Funds
• All proceeds from the two bond issues have been expended and the Capital Project construction funds will be closed as of June 30, 2021.

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Internal Service Funds - Highlights
• Information Technology Revenue (charges to operating departments) is proposed to increase in FY 2022-23. The increase is based upon having funding to address replacements as well as the addition of copier replacement to this fund.
• Building Maintenance Revenue (charges to operating departments) is proposed to increase in FY 2022-23 based mostly on inflationary increases. This fund should be reviewed based on a longer time horizon and the needs identified in the facility condition assessments undertaken in the Fiscal Year 2020-21. • Fleet Replacement Revenue (charges to operating departments) is proposed to remain relatively flat over the two-year budget cycle as a one-time contribution of $300,000 from the General Fund occurred in FY 2022-23. • Risk Management Revenue (charges to operating departments) is proposed to decrease as a result of stable premiums for insurance.

General Obligation Debt Service Funds - Highlights
• Total revenue from the special taxes levied is estimated at $2.7 million in FY 2023-24. The amount of revenue is based on taxes required to cover the debt payments as established in the financing documents. The City Council adopts a tax rate in August after the assessed value in the Preliminary Tax roll is provided by the County.

Detailed line-item revenue for each fund is listed in the schedule provided in the Revenue section towards the end of this book.

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Operating Expenditures Overview
The following tables display the “Operating Budget” by both Fund and Department. The General Fund is the most significant source of funding, representing more than 65% of the “Operating Budget” expenditures.

OPERATING BUDGET BY FUND

SOURCES OF FUNDING
FY 2022-23

ADOPTED
2022-23

PROJECTED
FY 2023-24

PROPOSED
FY 2024-25

PROPOSED
100 General Fund $ 15,960,088 $ 13,746,025 $ 15,154,940 $ 15,649,192 106 Measure R Add-on Sales Tax 1,499,190 739,067 1,342,242 1,009,118 200 Gas Tax 230,500 88,021 164,486 167,696
205 Traffic Impact Fees - - - -
240 Park Dedication - - 15,000 -
256 ARPA State & Local Fiscal Relief - 13,198 90,000 90,000 260 State Grant - - - -
261 Recycling Fund 124,000 140,124 125,000 125,000
320 State COPS Grant 200,000 200,000 200,000 200,000
332 CCTA Subregional Allocation 5,400 2,857 6,000 6,000 341 Field Maintenance - - 40,000 -
350 Facility Surcharge 15,000 - 30,000 30,000
390 Affordable Housing 2,000 2,160 2,500 2,500
500 Assessment Dist. L42 7,365 5,908 6,949 6,949
501 Assessment Dist. M-9 12,140 11,410 13,020 13,020
502 Assessment Dist. M-11 68,360 75,294 86,875 88,875
514 Stormwater Utility 267,834 307,088 249,533 257,614
520 Library Parcel Tax 382,770 446,868 450,318 460,431
530 Wilder Community Facilities 467,235 393,377 466,050 471,550 540 2014 GO Bond Debt Service 1,196,768 1,196,768 1,196,063 1,192,938 541 2016 GO Bond Debt Service 1,618,390 1,616,475 1,698,950 1,756,425 600 IT Internal Service Fund 214,000 156,000 212,500 213,000 603 Buildings & Facilities Fund 356,450 33,380 252,400 200,600 605 Fleet Replacement 364,770 526,648 272,580 220,200
608 Risk Management 440,600 399,400 381,515 395,000
612 General & Long Term Plans 181,000 259,474 132,145 147,438 Total Funding By Source $ 23,613,860 $ 20,359,542 $ 22,589,066 $ 22,703,547 Draft Document
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DEPARTMENTAL SUMMARIES
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City Council
The City Council is the elected policy-making body for the City of Orinda. It is comprised of five members elected at-large who serve four-year overlapping terms. The Council members are volunteers and receive no compensation for their services. The Mayor is elected by the City Council from among its members.

The City Council has stated its guiding policies to keep the Orinda government small but service-oriented, keep the City’s fiscal condition sound and preserve an adequate fund balance, and to operate an effective, common-sense local government.

Staffing Level
There are no paid positions or staffing assigned to this program.

Divisions / Programs
The City Council Budget activity in most financial reports is combined as “City Management” which combines both the City Council division and a division for City Manager. For Budget purposes, the City Council program is being presented as a separate component.

Highlights:
• The regular City Council meetings are conducted twice each month and additional special meetings are scheduled on an as-needed basis.
• The City Council is responsible for establishing strategic policy goals and priorities for all City Services. The discussion and adoption of the policies occur at public meetings with an opportunity for public input.
• City Council Members serve as an advocate for the City with regard to State and Regional Policies that impact City services and quality of life.
• Members serve in a quasi-judicial capacity for hearing the appeal of land use applications as provided for in the Orinda Municipal Code.
• The City Council adopts the Budget and spending plan. • The City Council appoints the City Manager and the City Attorney positions. • Appoint volunteer community members to locally established Commissions, Committees, and Boards.

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FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 FY 2024-25 Actual Actual Adopted Projected Proposed Proposed
Expenditure Category
Materials & Supplies $ 514 $ 559 $ 980 $ 456 $ 600 $ 650 Special Department Expense 1,083 7,621 16,770 22,426 23,250 30,750 Total $ 1,597 $ 8,180 $ 17,750 $ 22,882 $ 23,850 $ 31,400 Expenditures by Funds
General Fund $ 1,597 $ 8,180 $ 17,750 $ 22,806 $ 23,750 $ 31,300 Measure R Sales Tax - - - 76 100 100
Total $ 1,597 $ 8,180 $ 17,750 $ 22,882 $ 23,850 $ 31,400 Expenditure by Divisions
City Manager $ 1,597 $ 8,180 $ 17,750 $ 22,882 $ 23,850 $ 31,400 Total $ 1,597 $ 8,180 $ 17,750 $ 22,882 $ 23,850 $ 31,400

CITY COUNCIL EXPENDITURES WITH FUNDING SOURCES

Analysis:

The projected FY 2022-23 expense is expected to be approximately $5,000 more than the budget.

Contributing factors included the City hosting the County Mayors Conference and costs associated with changing three Council Members including League of California newly elected officials training, farewell acknowledgement for outgoing officials, and costs associated with return to in-person meetings.

The funding for this activity is all from the City General Fund.

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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 34
City Manager
The City Manager is responsible for implementing the policy direction as established by the City Council.

This includes enforcing all laws and ordinances enacted by the City, and managing all personnel and contractors providing services to the citizens of Orinda. The City Manager Budget also includes the budget for administrative support of programs and services implemented with Measure R Funds.

Staffing Level
Divisions / Programs
The City Manager Budget activity in most financial reports is combined as “City Management” which combines both the City Manager division and a division for City Council. For Budget purposes, the City Manager program is being presented as a separate component Services / Responsibilities
• Provide responsible leadership, management, and strategic planning for the City and oversees the implementation of City Council policy priorities and objectives. • Responsible for the general administration and oversight of all City departments, guides the annual budget process, coordinates the City Council agenda process, and provides direct support to the City Council. The office also administers and monitors the City’s franchise agreements and a variety of service-related agreements.
• Manage, coordinate, and monitor progress on development and infrastructure projects to ensure their completion in an orderly and timely manner
• Monitor citizen input, inquiries, and correspondence and monitor staff response • Work with adhoc citizen committees to develop solutions to problems impacting the Orinda community • Establish ongoing communication with Orinda residents • Evaluate overall City operations to create an increasingly efficient and responsive organization • Enhance customer service focus among employees
• Provide direction and oversight of Staff assigned to implement new programs and services with the Measure R Funds approved by the voters in November 2020.

Draft Document
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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 35
FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 FY 2024-25 Actual Actual Adopted Projected Proposed Proposed
Expenditure Category
Wages $ 268,722 $ 361,087 $ 548,367 $ 411,691 $ 504,107 $ 534,807 Benefits 84,011 115,458 148,955 125,101 147,026 154,558 Total Wages & Benefits 352,733 476,545 697,322 536,792 651,133 689,365 Contract Services 55,245 77,686 123,800 92,898 91,100 91,600 Materials & Supplies 2,667 5,001 4,440 3,791 10,450 10,450 Special Department Expense 63,889 161,855 602,960 177,502 577,540 189,008 Vehicle Expenses - 33 200 326 350 350
Total $ 474,534 $ 721,120 $ 1,428,722 $ 811,309 $ 1,330,573 $ 980,773 Expenditures by Funds
General Fund $ 442,164 $ 442,721 $ 541,242 $ 457,004 $ 483,381 $ 508,485 Measure R Sales Tax 32,370 278,399 887,480 354,305 847,192 472,288 Total $ 474,534 $ 721,120 $ 1,428,722 $ 811,309 $ 1,330,573 $ 980,773 Expenditure by Divisions
City Manager $ 474,534 $ 721,120 $ 1,428,722 $ 811,309 $ 1,330,573 $ 980,773 Total $ 474,534 $ 721,120 $ 1,428,722 $ 811,309 $ 1,330,573 $ 980,773

CITY MANAGER EXPENDITURES WITH FUNDING SOURCES
Analysis:

The projected FY 2022-23 General Fund expense is expected to be approximately $80,000 less than budget primarily due to savings in personnel costs and consulting costs. The projected FY 2022-23 Measure R expense is due primarily to the timing of the $400,000 Fuel Fuels Mitigation Incentive Pilot Program. Since it is anticipated that only $10,000 will be disbursed under this program, the remaining $390,000 is being rolled over into the Fiscal Year 2023-24 budget. The remainder of the saving comes from the November hiring of the Outreach and Education Coordinator which had been programmed for an entire year of expense.

The General fund portion of the Budget reflects largely a continuation of existing expenses and service levels. As shown in the Department Funding Summary activities, this Department is funded from two different sources. More than 56% of the FY 2022-23 expenses are supported by the General Fund. .

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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 36
City Attorney
The City Attorney is appointed by the City Council to provide ongoing legal support to the Council and City Staff. Responsibilities include providing legal advice on a wide range of issues; preparing ordinances and resolutions; reviewing contracts and other agreements; and managing litigation. The City contracts with the firm of Shute, Mihaly & Weinberger LLP for the core City Attorney services. Among the services provided by the firm is legal support required in association with the review and approval of major development applications. These activities are fully reimbursed by the applicant. In addition, the City has a separate agreement for specialized Labor Relations / Human Resources services with Mouser Law Firm.

Staffing Level:

There are no City Staff associated with this activity. All services are provided as a contract service with private law firms.

Services / Responsibilities:
• Attend regular Council meetings; attend special meetings and workshops, as needed • Attend Commission and Committee meetings as needed
• Draft and/or review ordinances, resolutions, contracts, and other legal documents • Advise regarding land use and other appeals
• Advise regarding legal issues raised by subdivisions and other development proposals submitted to the City for review
• Advise regarding property acquisition and other legal issues raised by Capital Improvement Program projects
• Advise regarding labor relations issues arising from contract negotiations. • Advise regarding employee relations issues when necessary, including discipline matters. • Represent the City in litigation that is not covered by the City’s insurance provider. • As needed work with outside defense counsel in litigation covered by the City’s insurance provider.
• Review and make recommendations on pending litigation • Provide regular reports to the Council regarding legal activities • Provide training as needed regarding the Brown Act, Public Records Act, and Political Reform Act (conflicts of interest)
• Assist the Council and staff in limiting litigation exposure and containing legal costs Draft Document
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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 37
FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 FY 2024-25 Actual Actual Adopted Projected Proposed Proposed
Expenditure Category
Contract Services $ 567,641 $ 467,859 $ 650,000 $ 524,120 $ 590,000 $ 603,000 Total $ 567,641 $ 467,859 $ 650,000 $ 524,120 $ 590,000 $ 603,000 Expenditures by Funds
General Fund $ 566,300 $ 463,257 $ 645,000 $ 404,322 $ 585,000 $ 598,000 Measure R 1,341 4,393 5,000 5,237 5,000 5,000
General Plan Fund - - - 114,560 - -
Affordable Housing - 209 - - - -
Total $ 567,641 $ 467,859 $ 650,000 $ 524,120 $ 590,000 $ 603,000 Expenditure by Divisions
City Attorney $ 567,641 $ 467,859 $ 650,000 $ 524,120 $ 590,000 $ 603,000 Total $ 567,641 $ 467,859 $ 650,000 $ 524,120 $ 590,000 $ 603,000

CITY ATTORNEY EXPENDITURES WITH FUNDING SOURCES
The cost of City Attorney services associated with development applications is billed to the applicant on a reimbursement basis. Expenses are also tracked in a separate account (“Attorney-Billed Services”).

FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 FY 2024-25 Actual Actual Adopted Projected Proposed Proposed
Reimbursement Legal Services $ 210,273 $ 175,367 $ 150,000 $ 181,000 $ 180,000 $ 180,000 Total $ 210,273 $ 175,367 $ 150,000 $ 181,000 $ 180,000 $ 180,000 City Attorney -Development Services Fees
Analysis:

The projected FY 2022-23 expense is estimated to be approximately $126,000 less than the total budget.

The budgetary savings are primarily due to significantly fewer hours expended on litigation related legal services than budgeted. In addition, significant savings are expected due to a much lower rate of utilization for Human Resources related legal services as a result of timely labor negotiations which yielded a new three-year labor agreement prior to the expiration of the previous agreement.

The proposed budgets for FY 2023-24 and FY2024-25 are based upon historical actuals billings with an allowance to accommodate some fluctuation in workload. The City is billed for legal services based on the number of hours used. The billing rates will be increasing 5% and 4% for Fiscal years 2023-24 and 2024- 25 respectively, to match increases granted to other employees as part of the aforementioned labor agreement. During Fiscal Year 2022-23, the City updated its Housing Element as required by State law, along with the Downtown Precise Plan Process. Those activities are likely to required higher than typical levels of legal assistance to the Planning Department and those costs were accounted for in the General and Long-term Plan Fund (Fund 612). The primary source of funding for Fund 612 is the General Fund.

Now that both the Housing Element and Downtown Precise Plan have been adopted, the required legal Draft Document
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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 38
services for Planning Department to begin implementing these items will need to continue to be monitored to assess any budgetary impact beyond the base level of appropriations.

The Litigation line item includes a contingency as expenses can fluctuate based on the number of matters that may be active in any given year. In the past $100,000 has been allocated for this purpose. A small allowance has been budgeted from the Measure R Fund, in the event there is the need for additional agreements or other legal services review.

The funding for this activity is mostly from the City General Fund, with $5,000 budgeted from Measure R.

Draft Document
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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 39
City Clerk
The City Clerk’s Office serves as a liaison and primary point of contact for the City Council, City departments, and the general public regarding the legislative history and operations of the City. The City Clerk is the local official for elections, the Political Reform Act, the Maddy Act, the Public Records Act, and the Brown Act. The City Clerk manages key City records to ensure that all actions on Agendas, Ordinances, Resolutions, Minutes, and Agreements are properly executed, recorded, and filed. The City Clerk is responsible for maintaining the official records of the City. The City Clerk maintains custody of and affixes the City Seal to legal documents and administers the Oath of Office to newly elected Council members and appointed Commissioners. The City Clerk also supervises the Office Assistant position which is assigned to this Department and generally serves all Administrative Departments at City Hall.

Staffing Level
The proposed Budget contains no changes in the staffing for this activity. It should be noted that the Office Assistant position also supports administrative tasks for the City Manager, Human Resources, Finance, and serves as the Central Receptionist. All costs for the position are reported as part of the City Clerk Budget.

Divisions / Programs
The City Clerk Budget includes a separate program for Elections in order to isolate the election costs which are not repeated each year.

Services / Responsibilities
• Maintain all official City records, contracts, and agreements • Provide research and information services to the public and City staff as required • Administer the City’s Conflict of Interest Code and serve as Filing Official for FPPC • Prepare City Council agendas and supporting documents for distribution • Serve as staff support during all City Council meetings and records of the meeting • Prepare and maintain lists of Boards and Commissions as required by State Law • Coordinate Commission and Committee administration and recruitment • Publish legal notices and ordinances; notarize, certify, and record official City documents • Process Liability Claims and Lawsuits, and Manage Bid Opening Process • Maintain Municipal Code
• Conduct City Elections
• Manage the processing and review of City contracts
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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 40
FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 FY 2024-25 Actual Actual Adopted Projected Proposed Proposed
Expenditure Category
Wages $ 188,425 $ 195,087 $ 195,302 $ 195,427 $ 206,131 $ 212,315 Benefits 55,919 55,638 57,540 54,127 58,520 60,035
Total Wages & Benefits 244,344 250,725 252,842 249,554 264,651 272,350 Contract Services 15,215 24,489 23,715 29,050 116,500 116,500 Materials & Supplies 7,744 1,832 7,300 1,547 3,100 3,100 Special Department Expense 67,109 47,258 91,900 73,958 47,671 80,111 Vehicle Expenses - - 200 - - -
Total $ 334,412 $ 324,304 $ 375,957 $ 354,108 $ 431,922 $ 472,061 Expenditures by Funds
General Fund $ 334,412 $ 318,470 $ 375,957 $ 340,911 $ 341,922 $ 382,061 ARPA - 5,834 - 13,198 90,000 90,000
Total $ 334,412 $ 324,304 $ 375,957 $ 354,108 $ 431,922 $ 472,061 Expenditure by Divisions
City Clerk $ 308,702 $ 324,256 $ 344,457 $ 327,579 $ 431,922 $ 440,561 Elections 25,710 48 31,500 26,530 - 31,500
Total $ 334,412 $ 324,304 $ 375,957 $ 354,108 $ 431,922 $ 472,061

CITY CLERK EXPENDITURES WITH FUNDING SOURCES
General Fund Fees & Charges Offsetting Department General Fund Costs Minor revenue is collected to reimburse for Geologic Hazard Abatement District Clerk of the Board services and in election years candidates who elect to have a statement in the voter guide also reimburse the printing costs
FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 FY 2024-25 Actual Actual Adopted Projected Proposed Proposed
Reimbursement - City Clerk $ 2,407 $ 2,000 $ 2,500 $ 3,000 $ 2,500 $ 2,500 Total $ 2,407 $ 2,000 $ 2,500 $ 3,000 $ 2,500 $ 2,500

CITY CLERK - REIMBURSEMENT
Analysis
The projected FY 2022-23 expense is projected to be approximately $20,000 less than the budget.

Contributing factors were primarily reduced equipment maintenance costs and less than expected electionrelated costs.

In FY 2024-25 the costs in the Specialized Department Expenses increase based on the inclusion of $31,500 for Election Services. The amount included is an estimate to accommodate the regular City Council election that would occur in November 2024. In both Fiscal Years 2023-24 and 2024-25 there is $90,000 allocated from American Recovery Plan Act (ARPA) grant funding to upgrade the City’s Record Management function as per Council direction from August 3, 2021.

The funding for this activity, except for as noted (ARPA), is all from the City General Fund Draft Document
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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 41
Administrative Services
The Administrative Services function provides internal support activities to all departments in the areas of Finance and Human Resources. The Administrative Services Director serves as the City Treasurer and also coordinates risk management activities related to general liability and property insurance. Human Resources Manager provides for the administration of the City’s risk management functions related to workers’ compensation and occupational health and safety Staffing Level
Divisions / Programs
The Administrative Services Budget includes three separate divisions: Finance; General Services; and Human Resources. Information Technology contracts are coordinated by existing Finance Staff, however, the operating costs are accounted for in the Information Technology Internal Service Fund.

Finance is responsible for maintaining detailed financial records; accounts payable; accounts receivable; payroll; fixed asset management; financial planning, forecasting and reporting; banking; annual audit; budget development; debt administration; coordination of the City’s investments; and Risk Management.

General Services include supplies and services that are utilized by all departments. In the past, this program included allocations of Staff. Human Resources manages wage, salary and benefits administration, recruitment and selection, employee and labor relations, citywide employee training and recognition programs as well as administration of the City’s risk management functions related to workers’ compensation and occupational health and safety.

Services / Responsibilities:

Finance
• Prepare and manage financial records and reports including the biennial budget; mid-year budget analysis; mid-cycle budget revisions; State reporting; tax reporting; etc. • Coordinate the annual audit.
• Provide support to the Finance Advisory Committee and Library Parcel Tax Oversight Committee • Administer the City’s special assessment districts; general obligation taxes; and parcel taxes. • Update the fee schedule on an annual basis.
• Process payroll biweekly, vendor payments, and track and collect accounts receivable. • Review and prepare information required for the Financial Section of City Council Reports Draft Document
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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 42
Human Resources
• Maintain and coordinate the negotiated terms of the Memorandum of Understanding, including amendments as required, with the Teamsters Local Union No. 856; and terms and conditions of employment for Unrepresented Employees (management and mid-management groups) • Provide staff assistance to management relating to employee relations • Conduct recruitments to identify eligible applicants and secure highly qualified candidates • Maintain and update personnel records; personnel policies; and personnel procedures. • Coordinate training opportunities for all personnel
• Evaluate the City of Orinda Personnel Rules manual and make appropriate revisions as needed FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 FY 2024-25 Actual Actual Adopted Projected Proposed Proposed
Expenditure Category
Wages $ 595,524 $ 616,653 $ 638,221 $ 613,331 $ 662,692 $ 683,884 Benefits 224,249 229,806 265,802 234,552 249,107 261,202 Total Wages & Benefits 819,773 846,459 904,023 847,883 911,799 945,086 Contract Services 76,758 92,240 114,110 104,518 90,000 91,500 Materials & Supplies 26,842 30,042 60,430 31,004 39,500 40,000 Special Department Expense 144,743 147,863 134,040 107,636 113,032 115,682 Vehicle Expenses - 9 400 - - -
Capital Outlay 1,763 888 - - - -
Total $ 1,069,879 $ 1,117,501 $ 1,213,003 $ 1,091,042 $ 1,154,331 $ 1,192,268 Expenditures by Funds
General Fund $ 1,069,879 $ 1,115,177 $ 1,209,003 $ 1,063,658 $ 1,150,331 $ 1,188,268 Measure R - 2,324 4,000 2,260 4,000 4,000
Recycle Fund - - - 25,124 - -
Total $ 1,069,879 $ 1,117,501 $ 1,213,003 $ 1,091,042 $ 1,154,331 $ 1,192,268 Expenditure by Divisions
Finance $ 781,579 $ 849,787 $ 911,861 $ 824,027 $ 880,280 $ 909,921 Human Resources 248,540 256,235 268,392 228,925 261,051 268,847 General Services 39,760 11,479 32,750 38,091 13,000 13,500 Total $ 1,069,879 $ 1,117,501 $ 1,213,003 $ 1,091,042 $ 1,154,331 $ 1,192,268

ADMINISTRATIVE SERVICES DEPARTMENT EXPENDITURES WITH FUNDING SOURCES General Fund Fees & Charges Offsetting Department General Fund Costs:+ The Department receives a small reimbursement from the Orinda GHAD for providing Treasurer and a charge for Audit services was added beginning FY 2021/2022 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 FY 2024-25 Actual Actual Adopted Projected Proposed Proposed
Reimbursement - GHAD Finance 1,750 1,515 3000 3000 3,000 3000 Total $ 1,750 $ 1,515 $ 3,000 $ 3,000 $ 3,000 $ 3,000

ADMINISTRATIVE SERVICES - FEES AND CHARGES
Draft Document
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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 43
Analysis:

The Projected FY 2022-23 expense is estimated to be approximately $137,000 (11%) less than the budget.

Major contributing factors in the savings included fewer credit card fees incurred, less than anticipated recruitment costs, and reduced consultant costs in the Human Resources and General Services Programs.

The proposed FY 2023-24 and FY 2024-25 budgets include salary and benefits without any change in the proposed staffing levels. Costs associated with health insurance coverage for an employee whose predecessor chose medical-in-lieu payments to result in the $30,000 adjustment needed for FY 2022- 2023. The proposed Budget also includes consultant costs associated with monitoring the Measure R Sales Tax estimated at $4,000 in FY 2023-24 and FY 2024-25. In addition, costs associated with implementing SB1383 are reflected in the General Services program.

Draft Document
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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 44
Public Safety
Police Services are provided through a contract with the Contra Costa County Office of the Sheriff. The contract cost of the services is based on the costs billed to contract agencies. The City may select the level of services provided by requesting adjustments to the staffing level. The City purchases the patrol vehicles and other equipment. A City employee in the classification of Senior Administrative Assistant, provides support to the Office. The City also provides part-time Parking and Traffic Specialists to enforce parking regulations. The day-to-day Parking Enforcement activities are managed under the direction of the Public Works Department. This budget also includes the cost of Animal Control Services, which are provided under a separate contract with Contra Costa County.

Staffing Level:

The proposed Budget includes no change in the City Staff assigned.

CONTRACT PERSONNEL

EMPLOYEES OF CONTRA COSTA COUNTY OFFICE OF THE SHERIFF
The City contracts with the County to provide on-site Police Services personnel. The budget for Police is based on the estimated cost for a total of 14 sworn positions working from the Orinda City Hall and consisting of the following classifications: Police Manager (1); Sergeant (2); Deputy (11). Off-site Dispatch Services and Crime Lab Services are provided by the Contra Costa County Sheriff’s Office.

Divisions / Programs
The proposed Public Safety Budget is broken down into six programs / divisions based on the type of activity. The Programs are:
• Administration (Includes the Contract Police Manager and City Sr Administrative Assistant); • Patrol (Includes 1 contract Sergeant Position and 10 contract Deputy Positions); • Investigations (Includes 1 contract Sergeant Position and 1 contract Deputy Position); • Disaster Preparedness (No staffing allocated);
• Parking Program (Includes only part-time City Staff. Supervision of this program is administered by the Public Works Department); and
• Animal Control (County contract service – no specific staffing level is assigned) Draft Document
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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 45
Services / Responsibilities
Administration
• Plan and direct all primary and supporting activities within the department • Develop policy and coordinate with other City departments and other governmental agencies • Coordinate internal affairs investigations, emergency disaster units, and accident reviews • Maintain the required certifications and training standards for all employed classifications and assure that the workforce is properly equipped to accomplish the department’s mission • Represent the department in the community to assure that services provided are relevant to community needs, comply with the law, and follow the direction established by the City Council • Coordinate and prepare the Annual Report, which reviews crime, traffic statistics, and the department’s accomplishments
Patrol
• Respond to calls for service and enforce laws
• Complete reports including the investigation of reported traffic accidents and crimes • Provide Community Outreach and public information related to public safety issues Investigations
• Provide thorough investigations of all felony crimes against persons and property including burglaries, thefts, vice, narcotics, financial/fraud, and selected misdemeanors • Gather criminal intelligence for patrol personnel to identify crime trends and patterns in the community and apprehend criminals
• Provide supervision to dayshift patrol officers
Disaster Preparedness
• Provide federally mandated training and instruction for all City staff to meet National Incident Management System guidelines (NIMS)
• Work in conjunction with City Staff, Moraga Orinda Fire Department, and other disaster preparedness officials to conduct emergency management exercises • Support efforts to extend disaster preparedness information between City of Orinda staff, school districts and community volunteers
Parking Program
• This program is coordinated and supervised by City Staff within the Public Works Engineering Budget.
• Conduct enforcement of parking restrictions as established by the City Council • Support the development of pilot and expanded initiatives related to permit parking restrictions • Assists with traffic control duties on an as needed basis at special events or if warranted at an accident or road closure/detour
Animal Control
• Pick up and remove dead animals
• Respond to injured or straying animals
• Conduct investigations for license violations
• Handle reports of rabid animals, barking dogs, and wild animals at large Draft Document
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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 46
Expenditures
FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 FY 2024-25 Actual Actual Budget Projected Proposed Proposed
Expenditure Category
Wages $ 87,680 $ 75,213 $ 126,461 $ 78,453 $ 95,475 $ 102,767 Benefits 24,617 20,472 26,754 22,299 24,757 25,681
Total Wages & Benefits 112,297 95,685 153,215 100,751 120,232 128,448 Contract Services 3,807,485 4,117,996 5,251,855 4,406,843 4,675,887 4,742,306 Materials & Supplies 29,140 30,862 64,480 36,224 46,950 47,950 Special Department Expense 258,583 207,486 213,410 209,503 202,987 208,527 Vehicle Expenses 77,922 85,858 104,660 114,392 115,500 120,500 Capital Outlay - 1,688 10,000 13,305 20,000 20,000
Total $ 4,285,428 $ 4,539,575 $ 5,797,620 $ 4,881,018 $ 5,181,556 $ 5,267,731 Expenditures by Funds
General Fund $ 3,986,308 $ 4,439,575 $ 5,362,070 $ 4,489,828 $ 4,746,006 $ 4,832,181 Measure R - - 45,000 640 45,000 45,000
State COPS Grant 140,000 100,000 200,000 200,000 200,000 200,000 Wilder Community Services 159,120 - 190,550 190,550 190,550 190,550 Total $ 4,285,428 $ 4,539,575 $ 5,797,620 $ 4,881,018 $ 5,181,556 $ 5,267,731 Expenditure by Divisions
Police Administration $ 565,609 $ 552,084 $ 640,214 $ 613,055 $ 653,003 $ 706,116 Police Patrol 2,932,948 3,116,451 4,105,280 3,451,487 3,562,910 3,513,941 Investigations 618,206 698,370 771,350 627,355 694,876 755,019 Disaster Preparedness - - 45,000 640 45,000 45,000
Parking Program 41,209 43,599 83,721 36,428 48,312 52,655 Animal Control 127,456 129,071 152,055 152,052 177,455 195,000 Total $ 4,285,428 $ 4,539,575 $ 5,797,620 $ 4,881,018 $ 5,181,556 $ 5,267,731

POLICE EXPENDITURES WITH FUNDING SOURCES
General Fund Fees & Charges Offsetting Department General Fund Costs FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 FY 2024-25 Actual Actual Adopted Projected Proposed Proposed
State Mandated Reimbursements $ - $ 1,394 $ - $ - $ - $ - Miscellaneous Fees 5,134 - 5,000 200 - -
Fingerprinting Fees 49 2,086 1,000 10,500 10,000 10,000 Impound Recovery Fees 3,189 3,250 3,000 1,900 2,000 2,000 Vehicle Abatement Fees 6,501 2,272 8,000 7,800 8,000 8,000 Vehicle Court Fines 15,728 21,215 25,000 21,000 20,000 20,000 Parking Fines - Payment 14,447 19,564 25,000 21,000 15,000 15,000 Reimbursement- Police Services 11,927 - - - - -
Donations 10,000 - - - - -
Total $ 66,975 $ 49,781 $ 67,000 $ 62,400 $ 55,000 $ 55,000

POLICE REVENUES (FEES AND FINES)
In addition to the General Fund Revenue that offsets the cost of services, the services are also supported by two special revenue funds. The City receives an annual State Grant for funding of front-line police Draft Document
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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 47
services, and the City also receives a reimbursement from the Wilder Community Facilities District (CFD) to offset the cost of approximately 0.5 FTE of a contract deputy position.

Analysis:

The estimated FY 2022-23 expense is to be approximately $916,602 (15%) less than the budget. The majority of the estimated savings is from the Contract Services portion of the Budget. The budget for Police Services includes a contingency to fund staffing required in the event that additional services are required to address non-routine events. The use of this contingency was less than budgeted. In addition, the staffing of the “relief” position has been accommodated with overtime from trained officers from other units of the Office of the Sheriff creating cost savings. The “relief position” provides coverage for absences, training, and other fluctuations in the officer schedules. Moving forward, staff has eliminated the arbitrary contingency factor and is estimating actual anticipated costs. If a contingency factor is deemed necessary, it should be called out as a separate line item and not co-mingled with the cost estimate for the contract.

In the proposed Base FY 2023-24 Budget, there is no change in the proposed service levels for Police Services. The salary and benefits are increasing based on estimated increases in salaries and benefits.

The Parking Enforcement Program was discontinued in Fiscal Year 2021-22 and has only recently been partially reinstated.

In terms of the contract, Police Staffing costs are estimated to increase by 9.5% each year. For budget estimate purposes, an adjustment has been made based on recent trends that result in more officers being in a lower retirement benefit tier, which has a lower cost to the City. Additional inflationary adjustments were made in other categories based on the historical trends and specific department needs.

The Disaster Preparedness Program includes an increased budget and it is funded from Measure R to begin to assess needed training and assistance to City Staff in updating local plans for Disaster response.

Approximately 93% of the costs in the Public Safety Budget are funded from the General Fund. In the Projected FY 2022-23 Budget, there is a recommended increase in the costs funded from the State COPS Grant Fund from $147,000 to $200,000. The existing Fund Balance is available to accommodate this change, which also mitigates the level of increase in costs to the General Fund. The amount funded from the Wilder Community Facilities District reimbursement is based upon contract Sheriff’s personnel costs.

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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 48
Public Works and Engineering
The Public Works Department is responsible for maintenance activities along approximately 92 miles of public Right-of-Way. The Department also provides administration of the Capital Improvement Program; the Stormwater Management Program; and Traffic Engineering activities including Parking Enforcement.

The Department’s mission is to carry out these responsibilities in a manner that will lead to a safe, clean, and attractive semi-rural environment for the City's residents. Department functions are distributed among the several program areas.

Staffing Level:

The following are the full-time staffing allocated to the Department.

Divisions / Programs
The Public Works Budget includes six different programs in order to identify costs associated with key areas of responsibility. The six divisions are Administration; Development Services; Traffic Management; Pavement Management; Drainage Maintenance; and Maintenance.

The Administration Division provides management direction, supervision, and administrative support for all activities undertaken by the Department. The Development Services Division conducts engineering reviews, to ensure that new development is consistent with the City's regulations, and that the impacts to existing infrastructure are mitigated. The Traffic Management program encompasses engineering directed at managing and regulating the flow of vehicular, pedestrian, and bicycle traffic within the public rights-ofway. The Pavement Management program allocates operating budget resources to maintain the pavement surfaces and road structural sections along publicly maintained Right-of-Way. It should be noted that the Capital Project Budget, which is in addition to the Operating Budget includes significant funds for the actual reconstruction and rehabilitation of streets and roads. The Drainage Maintenance program supports the maintenance of public stormwater systems. The Maintenance program encompasses all other maintenance activities including litter collection, street sweeping, maintenance of trails, pathways, guardrails, bridges, retaining walls, and street lights.

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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 49
Services / Responsibilities:

Administration
• Procure and maintain necessary supplies and equipment • Respond to written and verbal citizen requests for service and/or information. • Hire and manage consultants and contractors for functions that are outsourced • Maintain computerized maintenance records for service requests and projects, including property development records such as subdivision final maps, and improvement plans. • As needed, provide technical support at neighborhood meetings to disseminate information and obtain feedback on specific issues
• Maintain data related to property development such as subdivision final maps, and improvement plans as required by the Subdivision Map Act; provide this information to the public upon request • Manage the update of the 5 Year Capital Improvement Program • Coordinating and managing the design and delivery of capital projects • Monitor and administer applications for grants obtained from Local, Regional State, and Federal grant programs.

Development Services
• Provide engineering completeness review and conditions of approval • Review and process lot line adjustments, lot mergers, subdivision applications, subdivision agreements, and/or subdivision improvement plans. Checking is done to determine compliance with city ordinances and with the Subdivision Map Act of the State of California • Ensure that permittees and developers are aware of and comply with erosion control and other new development best management practices related to stormwater quality.

Traffic Management
• Collect and analyze statistical data (e.g., accident records, speed surveys, traffic volume counts) as necessary
• Contract for and oversee traffic engineering surveys required for radar enforcement on streets in the City
• Investigate complaints of neighborhood traffic problems; develop and implement solutions as appropriate which may include new traffic control and traffic calming measures • Prepare and present staff reports to the Traffic Safety Advisory Committee • Supervise and coordinate Parking Enforcement and the Parking Permit Programs. Parking Control part-time staff and program services and supplies are reported in the Public Safety budget.

Pavement Management
• Patch potholes and make minor repairs to roads
• Contract for emergency repairs of pavement and shoulder failures • Replace existing traffic striping and renew faded striping as part of maintenance activities • Annually evaluate pavement conditions,
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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 50
• Provide support to the Citizens’ Infrastructure Oversight Commission to assist in planning annual infrastructure maintenance, rehabilitation and repair projects.

Drainage Maintenance
• Represent the City at Contra Costa Clean Water Program meetings • Review and comment on drainage plans, stormwater management plans, and erosion control plans, including providing conditions of approval for new projects • Perform stormwater related inspections coordinating with County officials for code violations • Coordinate compliance with the conditions of the Municipal Regional Permit issued by the San Francisco Bay Regional Water Quality Control Board
• Coordinate the repair of drainage facilities through an annual drainage maintenance contract. • Manage NPDES activities, oversee compliance by private developers, and participate in scheduled meetings/programs.
• Conduct debris removal and maintenance activities in natural channels and culvert entrances.

Maintenance
• Perform graffiti removal when observed or reported.
• Repair standard guardrail
• Conduct citywide inspections for sight distance trimming and trim City-owned street trees, which would otherwise obscure visibility of traffic signals or sight distances for vehicles and pedestrians. • Oversee signal maintenance contract
• Place new traffic control signs and/or replace them as needed to maintain reflectivity or if damaged • Conduct street sweeping of major arterials weekly and other streets once per month. • Budget for the funding for the Measure R Chipper Program aimed at reducing fire fuel throughout the community.

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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 51
FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 FY 2024-25 Actual Actual Adopted Projected Proposed Proposed
Expenditure Category
Wages $ 1,239,161 $ 1,110,007 $ 1,375,056 $ 1,194,374 $ 1,443,639 $ 1,498,996 Benefits 440,584 413,535 482,952 398,178 482,161 504,035 Total Wages & Benefits 1,679,745 1,523,542 1,858,008 1,592,552 1,925,800 2,003,031 Contract Services 494,049 625,163 736,200 405,253 683,500 718,500 Materials & Supplies 71,483 100,899 82,775 91,279 104,050 110,900 Special Department Expense 316,021 396,443 389,770 370,833 348,132 357,576 Vehicle Expenses 49,402 73,381 61,370 83,315 82,500 88,500 Capital Outlay - - 1,000 - - -
Total $ 2,610,700 $ 2,719,428 $ 3,129,123 $ 2,543,232 $ 3,143,982 $ 3,278,507 Expenditures by Funds
General Fund $ 2,124,855 $ 2,075,604 $ 2,269,179 $ 1,929,740 $ 2,483,013 $ 2,564,467 Measure R 65,800 186,961 356,210 215,527 240,950 282,730 Gas Tax 185,957 171,063 230,500 88,021 164,486 167,696
State Grant - 5,456 - - - -
Traffic Impact Fees - - - - - -
CCTA Subregional Allocation 5,617 9,555 5,400 2,857 6,000 6,000 Assessment Dist. M11 - - - - - -
Stormwater Utility 228,471 270,789 267,834 307,088 249,533 257,614 Capital Fund - - - - - -
GO Bond Fund (2016) - - - - - -
Total $ 2,610,700 $ 2,719,428 $ 3,129,123 $ 2,543,232 $ 3,143,982 $ 3,278,507 Expenditure by Divisions
PW Administration $ 623,493 $ 538,012 $ 684,839 $ 631,411 $ 672,543 $ 696,094 Development Services 279,027 299,165 287,823 325,730 367,702 374,856 Traffic Management 132,578 154,569 155,399 161,394 188,925 198,030 Pavement Management 504,692 410,264 500,195 323,529 465,821 479,285 Drainage Maintenance 524,404 606,520 616,209 451,016 688,089 709,694 Maintenance 546,506 710,898 884,658 650,152 760,902 820,548 - - - - - -
Total $ 2,610,700 $ 2,719,428 $ 3,129,123 $ 2,543,232 $ 3,143,982 $ 3,278,507

PUBLIC WORKS EXPENDITURES WITH FUNDING SOURCES
General Fund Fees & Charges Offsetting Department General Fund Costs:

The following General Fund fees and charges are collected for services provided by the Department.

FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 FY 2024-25 Actual Actual Adopted Projected Proposed Proposed
Miscellaneous Revenue $ 979 $ 990 $ 378 $ 412 $ 400 $ 400 Encroachment Permits 102,370 124,907 153,436 167,385 150,000 150,000 Engineering Fees 64,542 30,489 33,297 36,324 60,000 60,000 Project Reimbursement Revenue 91,766 179,744 156,141 170,336 150,000 150,000 Total $ 259,657 $ 336,130 $ 343,252 $ 374,457 $ 360,400 $ 360,400

PUBLIC WORKS- REVENUE
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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 52
Analysis:

The Projected FY 2022-23 expense in total (All Funds) is projected to be approximately $586,000 (19%) less than the total Department budget (All Funds). Contributing factors include vacancies for a portion of the year for two Engineer positions; and the heavy rains in the winter interfering with some regularly scheduled maintenance programs.

Fiscal Years 2023-24 and 2024-25 show in increase in budget due to the department now being fully staffed and the anticipated increase in workload that will result from the additional staff resources.

As shown in the Department Funding Summary activities in this Department are funded from five different sources. Approximately 79% expenses are supported by the General Fund.

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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 53
Parks and Recreation
The Parks and Recreation Department develops and maintains a variety of City programs and facilities.

The Department is responsible for parks, playfields, and facilities; open/natural spaces; and providing recreational, sports, educational, and cultural programs that enhance the physical, social, and emotional well-being of all residents of Orinda. Beginning in the Fiscal Year 2018-19 under a cooperative agreement with Orinda Union School District, the City began maintenance of school sports fields and scheduling. The City costs related to the Orinda Library are reported as a separate Department Budget.

Staffing Level:

In addition to full-time staffing, the Department uses part-time seasonal and hourly employees for program staff and facility attendants.

Divisions / Programs
The programs and services provided by the Parks and Recreation Department are divided into four separate divisions. 1) Parks Maintenance; 2) Recreation Programs; 3) Facility Maintenance; and 4) Landscaping & Lighting Districts.

The Parks Division utilizes a combination of City staff and landscape contracts and other service contracts to provide management, oversight, and stewardship of approximately 170 acres of parks and roadside landscaping. Parks include Orinda Sports Fields, Orinda Community Park, Orinda Wilder Park, Pine Grove Park, and Orinda Oaks Park. Landscaped medians include areas along roads and facilities that are owned by the City. Areas include Brookwood Mini-park, Camino Pablo between Miner Road and the Orinda Sports Field, Crossroads and Orinda Village, and Camino Encinas.

The Recreation Services Division utilizes a combination of City staff and independent contracted instructors to provide activities that facilitate social connections, enjoyment, human development, the arts, and lifelong learning.

The Facilities Division utilizes a combination of contract and City staff to maintain heavily utilized public buildings in a safe and aesthetically-pleasing condition. Facilities include amenities located at: City Hall; Orinda Community Center; Orinda Community Park; Wagner Ranch Community Gymnasium; Orinda Wilder Park Ranch House; Wilder Art and Garden Center; and Orinda Library.

The City has three Lighting and Landscape Districts (LLDs). Each of the District’s revenues and expenditures are accounted for in a separate fund. Lighting and Landscape District revenues are received from benefitted parcels. The Parks and Recreation Department administers the contract with MCE Draft Document
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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 54
Corporation to perform common area landscape maintenance in the District. Beginning in the Fiscal Year 2019-20 Public Works staff time associated with street sweeping in the District will be accounted for as a fund transfer. Public Works and Finance Staff provide indirect administrative support in the preparation of the annual report required to collect the assessments.

Services / Responsibilities:

Parks:
• Provide litter control, landscape maintenance, irrigation system repairs and inspection, play area and hardscape inspections and repairs to keep City-maintained parks safe for public use. • Provide administrative direction for meeting maintenance standards per contracts and staff level of service for all park and landscaped facilities
• Identify long-term maintenance needs and issues on an ongoing basis • Support and coordinate work of three volunteer Garden Clubs which maintain the following landscaped areas: Brookwood Mini-Park; circle and container plants in Crossroads Downtown area; and hanging baskets in Orinda Village.
• Maintain upkeep of park amenities such as tennis courts, sports fields, and picnic areas • Coordinate contract to perform Annual Fire Fuel Reduction Program removing dead trees, brush, and trimming on public properties including the Orinda Oaks Open Space.

Recreation:
• Manage and supervise a wide variety of recreation and educational programs for residents of all ages
• Develop partnerships with community agencies to expand resources and collaborate on services and programs
• In cooperation with community-based groups, coordinate special events including: Concerts in the Park, Movies in the Park, Halloween Parade, Holiday Bazaar, and Spring Egg Hunt • Provide leadership and training opportunities to teens as volunteers and seasonal staff for City recreation programs and events
• Provide managerial and administrative coordination of youth and adult sports leagues • Provide information and referral services for vital local services of interest to senior citizens • Provide Staff support and coordination for the Parks and Recreation Commission and the Art in Public Places Committee
Facilities
• Oversee and coordinate facility reservations and use for City programs, co-sponsored groups, and private rentals, including supervision of Facility Attendants • Maintain high quality public buildings and park restrooms through maintenance and repair • Administer contracts for a variety of services, including custodial, plumbing, HVAC, electrical, and pest management
• Identify and manage Capital Improvement projects related to City-owned and managed buildings Lighting and Landscaping Districts
• The L-42 Zone provides residential street lighting within four neighborhoods in South Orinda.

These neighborhoods are:

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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 55
o Tahos Road from just north of Bates Blvd to the south cul-de-sac including Bates Court, Silverwood Court, and Oakridge Court; Meadow View Road from Meadow Lane to the north cul-de-sac
o Valley Drive from Heather Lane to the south of Valley Court o Courtney Lane
o Martha Road and Catherine Court (cul-de-sac sections of both streets) • The M-9 Zone provides street lighting in the Orinda Downs area along the following streets:

Dalewood Terrace Amber Valley Sundown Terrace
Redcoach Lane Singingwood Lane Silver Oak Terrace
Coachwood Terrace Fallen Leaf Terrace Happy Valley Road • The M-11 Zone provides street lighting; street sweeping; litter pick-up; and related utilities to commercial properties in the Village and Crossroads areas Draft Document
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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 56
Expenditures
FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 FY 2024-25 Actual Actual Adopted Projected Proposed Proposed
Expenditure Category
Wages $ 628,152 $ 856,802 $ 1,088,534 $ 896,662 $ 1,072,048 $ 1,105,050 Benefits 284,973 315,231 366,955 312,355 407,673 426,635 Total Wages & Benefits 913,125 1,172,033 1,455,489 1,209,017 1,479,721 1,531,685 Contract Services 1,090,179 1,366,587 1,604,155 1,281,575 1,543,564 1,577,064 Materials & Supplies 680,783 834,308 811,030 807,527 876,000 894,700 Special Department Expense 279,490 389,484 463,950 458,338 449,025 462,321 Vehicle Expenses 8,060 4,186 6,250 6,358 7,600 8,100
Total $ 2,971,637 $ 3,766,598 $ 4,340,874 $ 3,762,814 $ 4,355,910 $ 4,473,870 Expenditures by Funds
General Fund $ 2,438,566 $ 3,016,041 $ 3,635,824 $ 3,191,353 $ 3,563,566 $ 3,729,026 Measure R 98,927 258,562 201,500 161,022 200,000 200,000 Park Dedication - - - - 15,000 -
Recycling Fund 123,984 125,260 124,000 115,000 125,000 125,000 Field Maintenance - - - - 40,000 -
Facility Surcharge 9,990 - 15,000 - 30,000 30,000
Assessment Dist. L42 5,983 5,559 7,365 5,908 6,949 6,949 Assessment Dist. M-9 9,690 11,611 12,140 11,410 13,020 13,020 Assessment Dist. M-11 81,191 87,496 68,360 75,294 86,875 88,875 Wilder -Cmmty Facility Dist 203,306 262,069 276,685 202,827 275,500 281,000 Total $ 2,971,637 $ 3,766,598 $ 4,340,874 $ 3,762,814 $ 4,355,910 $ 4,473,870 Expenditure by Divisions
Parks $ 941,651 $ 1,201,909 $ 1,231,611 $ 1,000,526 $ 1,318,842 $ 1,354,569 Recreation 1,139,135 1,415,876 1,979,339 1,579,871 1,807,775 1,862,813 Facility Maintenance 793,987 1,044,147 1,042,059 1,089,806 1,122,450 1,147,645 Landscape & Lighting Dist. 96,864 104,666 87,865 92,612 106,844 108,844 Total $ 2,971,637 $ 3,766,598 $ 4,340,874 $ 3,762,814 $ 4,355,910 $ 4,473,870

PARK & RECREATION EXPENDITURES WITH FUNDING SOURCES
General Fund Fees & Charges Offsetting Department General Fund Costs:

FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 FY 2024-25 Actual Actual Adopted Projected Proposed Proposed
Recreation Classes $ 863,620 $ 1,009,792 $ 1,000,000 $ 1,150,000 $ 1,200,000 $ 1,200,000 Community Center Rentals 87,202 243,064 170,000 200,000 200,000 200,000 Sports Field Rentals 541,279 565,738 500,000 470,000 500,000 550,000 Miscellaneous Recreation Fees 425 1,030 1,000 1,250 1,000 1,000 Donations 8,920 22,577 1,000 26,100 20,000 20,000
Wagner Gym Rental Fees 455 42,188 60,000 50,000 60,000 60,000 Youth Sports Programs 4,020 321,684 225,000 237,000 250,000 250,000 Total $ 1,505,921 $ 2,206,073 $ 1,957,000 $ 2,134,350 $ 2,231,000 $ 2,281,000 Draft

PARKS & RECREATION- REVENUE
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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 57
Analysis:

The projected FY 2022-23 expense for all funds is estimated to be approximately $580,000 (13%) less than the budget. Most of the special revenue funds project savings for FY 2022-23. The General Fund accounts for roughly $450,000 of the savings. This is attributable to savings of approximately $50,000 in irrigation costs due to the wet winter, $35,000 of savings on Tree Trimming as a lot of work was done in the preceding fiscal year resulting in less need, reduced expenditures on contract Recreation instructors, including adult enrichment, to the tune of $150,000, reduced printing costs of $45,000, and salary savings from a 0.5 FTE position which has been held vacant.

The majority of the Recreation Budget (84%) is funded from the General Fund. As noted in the revenue section approximately $2.0 million is recovered from fees and charges..

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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 58
Library
All Library expenditures regardless of the funding source are presented as an individual department. The maintenance and operation of the Library facility continue to be under the auspices of the Parks and Recreation Department.

The Library operates as a partnership among the Friends of the Orinda Library, the City of Orinda, and the Contra Costa County Library System. The Orinda Library building is owned by the Friends of the Orinda Library and is leased to the City of Orinda in accordance with a lease which terminates October 6, 2051.

The lease requires, in lieu of rent, that the City perform specific items and conditions to allow for the operation of the library. The lease also provides the option for the City to purchase the building for $1.00 in 2051. The land on which the facility was constructed is owned by the City of Orinda.

The Orinda Library is a component of the Contra Costa County Library System, which operates 26 libraries countywide. In previous years, the County funded base service of 35 hours per week. Beginning July 1, 2021, the County increased their funded hours to 40 per week. Under a separate contract with the City, an additional 16 hours of library operations is paid for by the City, in order to allow the Orinda Branch to be available to the public 56 hours per week. This is the maximum hours that the County can accommodate in Fiscal Year 2022-23 and it allows the Library to be open 6 days per week. Sunday hours were eliminated by the County in 2021. The City contract includes the professional library staff, materials purchased by the County (including books and other media); information technology support services for the circulation and loaning of materials; etc. The Friends of the Orinda Library also provide significant funds for library materials and programs
Staffing Level:

Although the City Staff resources are used in conjunction with this facility, no City Staff costs have been allocated. Parks and Recreation Staff handle the scheduling of auxiliary rooms at the Library (Auditorium, Garden Room, etc.) and the maintenance and utilities for the facility. The Finance Department provides staff support to the Library Parcel Tax Oversight Committee. These City resources represent additional General Fund contributions to the Library programs and facilities.

Divisions / Programs
There are no Divisions / Programs associated with this Budget.

Services / Responsibilities:
• Facility operations including utilities, contract janitorial services, elevator maintenance, HVAC, maintenance, and repairs
• Identify long-term maintenance needs and issues on an ongoing basis • Provide liaison and staff support to the Library Parcel Tax Independent Review Committee • Oversee and coordinate facility reservations and use for City programs, community use and private rentals, including supervision of Facility Attendants • Identify and manage Capital Improvement projects related to City-owned and managed buildings.

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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 59
General Fund Fees & Charges Offsetting Department General Fund Costs:

There is no General Fund revenue associated with this Department.

Revenue
The voters in 2018 approved Measure J which authorized an increase to the existing Library Parcel Tax from $39 to $69. The tax is levied to support the provision of library services and the operation of the facility. The collection of the tax at the higher rate began July 1, 2018. All revenue is to be used for the library purposes identified in the measure.

FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 FY 2024-25 Actual Actual Budget Projected Proposed Proposed
Parcel Tax
Property Tax $ 522,468 $ 523,917 $ 523,848 $ 523,848 $ 523,000 $ 523,000 Interest Revenue 2,278 2,319 1,000 4,200 4,000 3,000
Total $ 524,746 $ 526,236 $ 524,848 $ 528,048 $ 527,000 $ 526,000

LIBRARY- REVENUE
Expenditures
FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 FY 2024-25 Actual Actual Adopted Projected Proposed Proposed
Expenditure Category
Contract Services 233,123 233,523 209,825 244,941 243,000 253,000 Materials & Supplies 174,594 218,902 180,955 242,460 238,950 239,450 Special Department Expense 16,321 16,924 21,670 15,533 22,080 23,184 Capital Outlay - - 10,000 - - -
Total $ 424,038 $ 469,349 $ 422,450 $ 502,934 $ 504,030 $ 515,634 Expenditures by Funds
General Fund $ 33,825 $ 55,067 $ 39,680 $ 56,066 $ 53,712 $ 55,203 Library Parcel Tax 390,213 414,282 382,770 446,868 450,318 460,431 Total $ 424,038 $ 469,349 $ 422,450 $ 502,934 $ 504,030 $ 515,634 Expenditure by Divisions
Library $ 424,038 $ 469,349 $ 422,450 $ 502,934 $ 504,030 $ 515,634 Total $ 424,038 $ 469,349 $ 422,450 $ 502,934 $ 504,030 $ 515,634

LIBRARY EXPENDITURES WITH FUNDING SOURCES
Analysis:

The projected FY 2022-23 expense is estimated to be approximately $80,000 more than the amount budgeted due to much higher than anticipated utility costs, as well as maintenance and repairs due to high utilization rates and an aging facility.

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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 60
The most significant portion of the Contract Services category is the agreement with Contra Costa County to extend the operating hours by 16 hours per week. This increases the hours the Library is available to the public by 40%. The Library is scheduled to be open six days a week (Monday – Saturday). The cost of these services is established by the County and accounts for their labor, internal charges, and other service costs. A total of $148,000 has been budgeted in FY 2023-24 for this contract. This is an increase from the previous year’s contract as the County has revised the costing of its services. The remainder of the contract services budget is for cleaning services and costs associated with the preparation of the parcel tax for collection as part of the property tax bill. The special department expense is the purchase of earthquake insurance which is a requirement of the lease agreement.

This budget addresses the operating costs associated with the library facility as well as the contract with Contra Costa County Library Services. There are also Capital Projects that are contained in the Five-Year Capital Improvement Program 2023-2028.

The majority of the funding for this activity is from a voter-approved parcel tax including 100% of the County Library contract for services. The City General Fund contributes towards all other operating costs of the facility as well as all Capital Projects that support the shared spaces in the facility.The most significant portion of the Contract Services category is the agreement with Contra Costa County to extend the operating hours by 16 hours per week. This increases the hours the Library is available to the public by 40%. (The county will be funding a total of 40 base hours in Fiscal Year 2021-22). The Library is scheduled to be open six days a week (Monday – Saturday). The cost of these services is established by the County and accounts for their labor, internal charges, and other service costs. A total of $141,680 has been budgeted in FY 2022-23 for this contract. This is a decrease from the previous year’s contracts as the County has revised the costing of its services. The remainder of the contract services budget is for cleaning services and costs associated with the preparation of the parcel tax for collection as part of the property tax bill. The special department expense is the purchase of earthquake insurance which is a requirement of the lease agreement.

This budget addresses the operating costs associated with the Library facility as well as the contract with Contra Costa County Library Services. There are also Capital Projects that are contained in the Five-Year Capital Improvement Program 2021-2025.

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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 61
Planning
The Planning Department provides professional and personalized development-related services. This includes administering rules and regulations relative to the overall physical development of Orinda, consistent with the Orinda General Plan, the Zoning Ordinance, Hillside, and Ridgeline Design Guidelines, and all other applicable property development standards. Department staff are responsible for code enforcement; and the historic landmark program. Additionally, the Department oversees the contract with the Contra Costa County Building Inspection Department that handles all plan check and building permit issuance.

Staffing Level:

Divisions / Programs
Due to its size City of Orinda, Planning Staff are flexibly assigned to duties in multiple areas (Current Planning, Advanced Planning, Code Enforcement, etc.) based on the needs at the time. The City reports the costs of significant Advanced Planning studies (Downtown Precise Plan, Update to the Housing Element) as a Multi-Year Project shown as part of the Capital Projects and reported outside of the Operating Budget. For the purpose of describing the activities of the Department, the description of “Services and Responsibilities” are still grouped as follows:

Services / Responsibilities:

Administration
• Overall supervision and coordination of Department staff and activities • Maintain related records including the of information in the Department’s permit tracking database and geographic information systems
• Respond to zoning and general inquiries regarding local development requirements • Provide updates and public information related to key development projects and topics of community-wide interest
• Review and respond to environmental documents prepared by other agencies for projects that have potential impacts on Orinda
• Respond to requests for development documents and records requested by property owners and the general public
• Process building permit and waste management plan applications • Provide Staff support and coordinate activities of the Historic Landmark Committee Draft Document
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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 62
Current Planning:
• Review and process discretionary land use applications including analysis of code compliance and General Plan consistency
• Visit project sites at the Conceptual Development Review (CDR) stage of a review or at completeness review if not submitted for CDR
• Coordinate and prepare applications for review by the Planning Commission and/or Zoning Administrator as applicable. This includes preparation of reports, agendas, notices, etc. • Preside as Zoning Administrator at Zoning Administrator hearings • Conduct site inspections to assure compliance with conditions of approval and as required for final inspection
Code Enforcement
• Review and respond to public complaints and inquiries related to code compliance • Coordinate activities related to enforcement of the Municipal Code, specifically related to issues of neighbor relations, preservation and enhancement of neighborhood appearance, and enforcement of the Tree Management ordinance.
• Conduct field investigations, preparation of notices of violation, and follow-up with property owners • As necessary coordinate activities with Contra Costa County Building staff and City Attorney.

Advanced Planning:
• Monitor and prepare reports on the status of City adopted long-term plans including the General Plan and Housing Element;
• Prepare special ordinances and studies as requested by the City Council to reflect current policies as may be dictated by changing circumstances including requirements imposed by new or amended State laws
• Prepare documents as required by regional, State, and Federal planning agencies and authorities • Actively work with the California Department of Housing and Community Development (HCD) on implementing the updated Housing Element including the preparation of an annual report Draft Document
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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 63
Expenditures
FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 FY 2024-25 Actual Actual Adopted Projected Proposed Proposed
Expenditure Category
Wages $ 588,779 $ 513,672 $ 613,046 $ 636,295 $ 727,867 $ 743,761 Benefits 197,088 167,499 227,978 187,513 188,421 199,108 Total Wages & Benefits 785,867 681,171 841,024 823,808 916,288 942,869 Contract Services 85,819 267,250 340,745 234,154 123,910 143,490 Materials & Supplies 25,344 27,313 21,260 60,323 63,100 63,750 Special Department Expense 152,204 136,618 153,465 150,936 134,787 138,686 Vehicle Expenses 233 430 1,370 830 900 1,000
Capital Outlay - - 500 - - -
Total $ 1,049,467 $ 1,112,782 $ 1,358,364 $ 1,270,051 $ 1,238,985 $ 1,289,796 Expenditures by Funds
General Fund $ 893,383 $ 897,003 $ 1,175,364 $ 1,122,977 $ 1,104,340 $ 1,139,857 Affordable Housing - 1,760 2,000 2,160 2,500 2,500
General & Long Term Plans 156,084 214,019 181,000 144,914 132,145 147,438 Total $ 1,049,467 $ 1,112,782 $ 1,358,364 $ 1,270,051 $ 1,238,985 $ 1,289,796 Expenditure by Divisions
Administration $ 986,549 $ 1,041,307 $ 1,200,714 $ 1,188,200 $ 1,153,985 $ 1,194,796 Current Planning 62,918 71,475 157,650 81,851 85,000 95,000 Total $ 1,049,467 $ 1,112,782 $ 1,358,364 $ 1,270,051 $ 1,238,985 $ 1,289,796

PLANNING EXPENDITURES WITH FUNDING SOURCES
General Fund Fees & Charges Offsetting Department General Fund Costs FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 FY 2024-25 Actual Actual Adopted Projected Proposed Proposed
Building Inspection Fees $ 840,897 $ 768,218 $ 700,000 $ 637,703 $ 640,000 $ 650,000 Planning Fees 420,251 237,298 400,000 273,642 300,000 300,000 Construction Debris Recycling 500 - - - - -
Business Registration 17,998 17,396 16,650 27,000 27,500 27,000 Business Reg Surcharge (State) 1,462 1,433 1,450 2,495 2,000 2,000 Reimbursement - Planning Contracts 68,754 42,303 80,000 63,428 60,000 60,000 Miscellaneous Revenue (F390) 500 500 500 - - -
Total $ 1,350,362 $ 1,067,148 $ 1,198,600 $ 1,004,268 $ 1,029,500 $ 1,039,000

PLANNING REVENUE
Analysis
The Projected FY 2022-23 expense is anticipated to be approximately $48,000 (4%) less than the budget.

The savings are primarily the result of lower-than-expected contract cost recovery expenditures.

The Proposed FY 2023-24 and FY 2024-25 Budgets increased salary and benefit expenses and reflects inflationary expenditures for services and supplies.

Draft Document
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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 64
During the past year, a portion of the Planning Department Staff time attributable to the Downtown Precise Plan and Housing Element update was funded from the General and Long Term Plan Fund as part of a CIP Project. Although not an incorrect way to budget and account for such an involved effort, going forward, the City will more appropriately account for these activities as operating expenses and reflect that activity in Fund 612.

Nearly all of the Planning Department’s expense is funded by the General Fund, either directly, or indirectly through Fund 612, which has no other funding significant source other than the General Fund.

Draft Document
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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 65
Non-Departmental General Fund
The non-departmental budget accounts for expenditures that are not specifically allocated to a separate department or program. This includes expenses related to Retiree Medical Benefits; General Fund debt service for the City Hall Building; Unemployment Claims; and the annual charges paid to Contra Costa County for Property Tax collection and administration charges.

In accordance with governmental accounting standards, the City has obtained an actuarial calculation of the liability accrued for Other Post-Employment Benefits (OPEB), which relate to Retiree Medical benefits.

The City has no liability for pensions since the benefits provided are a defined contribution 401(a) plan.

The City Council received a report in May 2019 and supported steps to establish an OPEB Trust account and make contributions that were more than the current premiums due, in order to begin addressing the liability.

In September 2005 Certificates of Participation relating to the City Hall Offices Project totaling $9,800,000 were issued pursuant to Resolution No. 50-05 which approved lease financing for this building. In July 2015, the City issued 2015 Refunding Certificates of Participation in the amount of $7,945,000 to repay the City’s outstanding 2005 Certificates of Participation. Annual lease payments continue through July 1, 2035. The refunding has a provision that the current certificates require payment of a premium if called prior to July 1, 2025.

Staffing Level:

There is no staffing associated with this budget.

Expenditures
FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 FY 2024-25 Actual Actual Budget Projected Proposed Proposed
Expenditure Category
Wages $ - $ - $ - $ - $ - $ -
Benefits 174,375 22,072 30,800 5,000 15,000 15,000
Total Wages & Benefits 174,375 22,072 30,800 5,000 15,000 15,000 Special Department Expense 604,917 604,257 658,219 662,361 604,919 605,344 Total $ 779,292 $ 626,329 $ 689,019 $ 667,361 $ 619,919 $ 620,344 Expenditures by Funds
General Fund $ 779,292 $ 626,329 $ 689,019 $ 667,361 $ 619,919 $ 620,344 Total $ 779,292 $ 626,329 $ 689,019 $ 667,361 $ 619,919 $ 620,344 Expenditure by Divisions
Non-Departmental $ 779,292 $ 626,329 $ 689,019 $ 667,361 $ 619,919 $ 620,344 Total $ 779,292 $ 626,329 $ 689,019 $ 667,361 $ 619,919 $ 620,344

NON-DEPARTMENTAL EXPENDITURES WITH FUNDING SOURCES
Draft Document
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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 66
Analysis:

The projected FY 2022-23 expense is approximately $22,00 less than the budget. This is primarily a result of no Unemployment claims occurring during the year. The City as a government agency is allowed to pay for unemployment claims on a direct reimbursement basis. This is different from the requirement for private employers, which are charged an ongoing payroll tax based on employee wages.

The proposed Budget for Fiscal Year 2023-24 is $619,919 and the Budget for Fiscal Year 2024-25 is $620,344. In both Fiscal Years 2020-21 and 2021-22 the City made large payments to the OPEB/Retiree Medical Trust in order to significantly fund the outstanding liability. The OPEB expense budgeted in Fiscal Years 2023-24 and 2024-25 is designed to fund both retiree premiums and make a small additional contribution to the trust, in order to further reduce the unfunded liability.

The largest component of the proposed budget is the Special Department Expense category which includes debt service. Included in the funding is a full year of debt service for the City Hall lease financing.

This is paid entirely from the General Fund and the total combined principal and interest is $559,919 and $560,344 for Fiscal Years 2023-24 and 2024-25 respectively. The Special Department Expense category also includes the administrative cost levied by Contra Costa County for the administration and collection of the general property taxes. The estimated costs for Fiscal Year 2023-24 are $45,000. In 2022-23, the Non-Departmental contingency account was used to reimburse some of the Phase I San Pablo Creek Restoration Project costs incurred by Friends of Orinda Creeks.

All of the expenses in this budget are funded by the General Fund.

Draft Document
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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 67
Internal Services Funds
Internal Service Funds (ISF) are used to account for activities involved in rendering services to departments within the City. The City uses Internal Service Funds in the following areas:
• Replacement of computers, network infrastructure, telephone, and information systems as well as Information Technology contract support and operational costs; • Repair and replacement of building structure or major building system components at City-owned facilities;
• Replacement of vehicles; and
• Risk Management / Insurance programs
Revenues collected by the internal service funds are in the form of department charges based on allocations to operating departments. Cost of materials and services used are accumulated in these funds and charged to the user department as such goods or services rendered. The total Internal Service Funds budget for Fiscal Year 2022-23 is approximately $1.2 million (this excludes depreciation expense and transfers).

Staffing Level:

No staffing is assigned to any of the Internal Service Fund budgets. Given the small size of the City Staff, it adds additional accounting complexities that are not considered necessary to fully disclose the City expenditures for staffing.

Expenditures:

Summary expenditure details for each of the Internal Service Funds are shown on the following pages.

Draft Document
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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 68
Information Technology
This fund is maintained to finance necessary IT equipment replacement such as network infrastructure, software systems, computers, and phone systems. The costs of maintaining and replacing the equipment are allocated based on the estimated life of the equipment which is reviewed and evaluated on an annual basis. Beginning in Fiscal Year 2020-2021 this will include copiers which are being purchased instead of being leased, as was the previous practice.

Expenditures
FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 FY 2024-25 Actual Actual Budget Projected Proposed Proposed
Expenditure Category
Contract Services $ 123,471 $ 112,316 $ 152,000 $ 152,000 $ 165,500 $ 166,000 Materials & Supplies 1,876 1,974 4,000 4,000 4,000 4,000 Special Department Expense 3,000 - 3,000 - 3,000 3,000
Capital Outlay 6,571 - 55,000 - 40,000 40,000
Total $ 134,918 $ 114,290 $ 214,000 $ 156,000 $ 212,500 $ 213,000 Expenditures by Funds
Information Technology ISF $ 134,918 $ 114,290 $ 214,000 $ 156,000 $ 212,500 $ 213,000 Total $ 134,918 $ 114,290 $ 214,000 $ 156,000 $ 212,500 $ 213,000 Expenditure by Divisions
No Program 134,918 114,290 214,000 156,000 212,500 213,000 Total $ 134,918 $ 114,290 $ 214,000 $ 156,000 $ 212,500 $ 213,000

INFORMATION TECHNOLOGY EXPENDITURES WITH FUNDING SOURCES Analysis
The projected FY 2022-23 expense will be under the budget by approximately $58,000 (approximately - 27%). This is due to a shift in strategy away from on-premises servers and storage and more cloud based solutions which do not require as large capital investment in equipment, but results in more subscription based expenses.

The proposed Budget for Fiscal Year 2023-24 is $212,500 and Fiscal Year 2024-25 is $213,000. This provides both operating support costs for the City website; financial software; network backup services; as well as third-party Help Desk and support services provided under a contract with Precision IT Consulting.

In Fiscal Year 2022-23 the planned activities include migration to Office 365, beginning with e-mail services; firewall upgrades; and evaluation of storage capacity enhancements. In Fiscal Years 2023-24 and 2024-25 the goal is to fully migrate to the Office 365 environment, enhance cybersecurity efforts in order to create a more resilient network environment, and work with departments regarding technology solutions targeting enhanced efficiency and a better customer experience.

All department charges that are funding expenses in this budget are from the General Fund..

Draft Document
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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 69
Building Maintenance
The fund is maintained to account for the replacement of major building/facilities components as well as shared telephone services. The costs are allocated based on the distribution of staffing in City Hall. There is a need for a comprehensive inventory of systems and replacement costs as well as an update of the allocation of department user charges.

Expenditures
FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 FY 2024-25 Actual Actual Budget Projected Proposed Proposed
Expenditure Category
Contract Services $ 9,900 $ 5,775 $ 30,000 $ - $ 35,000 $ 10,000 Materials & Supplies 33,600 30,783 58,950 33,380 39,900 40,600 Special Department Expense - - - - - -
Vehicle Expenses - - - - - -
Capital Outlay 36,200 930 267,500 - 177,500 150,000
Total $ 79,700 $ 37,488 $ 356,450 $ 33,380 $ 252,400 $ 200,600 Expenditures by Funds
Building & Facilities $ 79,700 $ 37,488 $ 356,450 $ 33,380 $ 252,400 $ 200,600 Total $ 79,700 $ 37,488 $ 356,450 $ 33,380 $ 252,400 $ 200,600 Expenditure by Divisions
No Program $ 79,700 $ 37,488 $ 356,450 $ 33,380 $ 252,400 $ 200,600 Total $ 79,700 $ 37,488 $ 356,450 $ 33,380 $ 252,400 $ 200,600

BUILDING EXPENDITURES WITH FUNDING SOURCES
Analysis
The expenditures shown above include amounts budgeted within the Capital Improvement Program. The projected operating expense proposed Budget for Fiscal Year 2022-23 is approximately $50,000 below the budget. This is primarily the result of lower than estimated routine repairs and maintenance. Excess fees collected in this fund are available to fund future projects and/or service costs.

The proposed level of funding provides operating budget costs for shared telephone services, and a small allowance for minor repairs and maintenance. In Fiscal Year 2020-21 a facility condition assessment was conducted. The findings from this report will be helpful in guiding future funding and project needs. The Capital Projects include the City Hall Elevator update; HVAC improvements at the library; partial funding of the library boiler, tile, and roof replacement projects. All department charges that are funding expenses in this budget are from the General Fund.

Draft Document
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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 70
Vehicle Replacement
The City’s vehicles are replaced based on the vehicle condition, years of service, and organizational need.

This fund is projected to have a deficiency in reserves which will require prudent management of the resources. The long term under-funding could be resolved with a lump-sum contribution of approximately $300,000. Department charges have not been established to recover this as of Fiscal Year 2021-22. All expenses below are shown as part of the CIP Fleet Replacement Project #0020.

Expenditures
FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 FY 2024-25 Actual Actual Adopted Projected Proposed Proposed
Expenditure Category
Capital (CIP - Fleet #0020) $ 130,596 $ 171,129 $ 364,770 $ 526,648 $ 272,580 $ 220,200 Total $ 130,596 $ 171,129 $ 364,770 $ 526,648 $ 272,580 $ 220,200 Expenditures by Funds
Measure R $ - $ 171,129 $ - $ - $ - $ -
Fleet Replacment ISF 130,596 - 364,770 526,648 272,580 220,200 Total $ 130,596 $ 171,129 $ 364,770 $ 526,648 $ 272,580 $ 220,200 Expenditure by Divisions
No Program $ 130,596 $ 171,129 $ 364,770 $ 526,648 $ 272,580 $ 220,200 Total $ 130,596 $ 171,129 $ 364,770 $ 526,648 $ 272,580 $ 220,200

VEHICLE REPLACEMENT EXPENDITURES WITH FUNDING SOURCES
Analysis
The estimated expense for Fiscal Year 2022-23 reflects the purchase a Radar Speed indicator Trailer, three police vehicles, two light duty trucks and a street sweeper. Vehicles, particularly trucks and Police vehicles are in short supply with order lead times exceeding 12 months in some cases, which is why the actual expenditures for FY 2021-22 were so low. The proposed Budget for Fiscal Year 2023-24 funds the replacement of three more police vehicles plus two more light duty trucks. The 2024-25 budget contemplates the replacement of another light duty truck, a skid steer and trailer, and two more police vehicles.

All department charges that are funding expenses in this budget are all from the General Fund, with the exception of the Chipper and Tree Truck funded by Measure R.

Draft Document
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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 71
Risk Management
The City is a member of the Municipal Pooling Authority (MPA), a JPA including 17 of the 19 cities in Contra Costa County. Through the MPA, the City participates in pooled insurance for general liability, property insurance, vehicle damage and worker’s compensation. Worker’s Compensation expense is expensed directly in the operating departments. This budget also provides an allowance for liability claim deductibles. The fund has only a small reserve in the event the City incurred a loss from an event that was not covered under the City’s purchased insurance program, as well as any incurred but not reported claim deductibles.

Expenditures
FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 FY 2024-25 Actual Actual Adopted Projected Proposed Proposed
Expenditure Category
Special Department Expense 368,200 441,784 440,600 399,400 381,515 395,000 Total $ 368,200 $ 441,784 $ 440,600 $ 399,400 $ 381,515 $ 395,000 Expenditures by Funds
Risk Management ISF $ 368,200 $ 441,784 $ 440,600 $ 399,400 $ 381,515 $ 395,000 Total $ 368,200 $ 441,784 $ 440,600 $ 399,400 $ 381,515 $ 395,000 Expenditure by Divisions
No Program $ 368,200 $ 441,784 $ 440,600 $ 399,400 $ 381,515 $ 395,000 Total $ 368,200 $ 441,784 $ 440,600 $ 399,400 $ 381,515 $ 395,000

RISK MANAGMENT EXPENDITURES WITH FUNDING SOURCES
Analysis
The estimated Fiscal Year 2022-23 expenses are projected to be $41,200 less than the amount budgeted.

The fees retained will be available as a reserve for any future uninsured loss and/or increased premiums.

The savings is primarily from lower-than-expected expenditures for deductibles as well as lower property insurance costs than originally estimated.

The decreases in proposed 2023-24 expenditures are the result of lower premiums due to favorable loss experience versus market trends during the past few years. Factors which impact the City premiums included past loss history, claims administration, and reinsurance costs incurred by MPA.

The majority of the department charges that fund this activity in this budget are in the General Fund Draft Document
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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 72
Debt Services Funds
The Orinda voters have approved two General Obligation Bond issuances to address public improvements. • 2014 General Obligation Bond ($20 Million Authorization) Approved by more than two-thirds of the voters at an election on June 3, 2014.
• 2016 General Obligation Bond ($25 million Authorization) Approved by more than two-thirds of the voters at an election on June 7, 2016.

Both measures were to provide funds to repair failing roads and storm drains, restore and upgrade other roadways and storm drains, fix potholes, and improve safety on the City’s public streets. All of the authorized bonds have been issued as of April 2017. As of December 31, 2020, all proceeds from the bonds had been expended on authorized improvement projects. The annual debt service payments are prescribed in the approved financing documents. The bonds are repaid from a special tax rate collected on the property tax bill. The outstanding bonds will be fully repaid in September 2037.

Staffing Level
No staffing is assigned to this activity. The Finance Staff are responsible for coordinating with the Paying Agent; preparation of the tax rate; coordination of arbitrage reporting and debt disclosure requirements.

However, no charge is made to these funds for the City Staff’s administrative costs.

Expenditures
FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 FY 2024-25 Actual Actual Budget Projected Proposed Proposed
Expenditure Category
Contract Services 7,808 7,808 8,345 6,430 6,500 6,700
Special Department Expense 2,484,688 2,632,138 2,806,813 2,806,813 2,888,513 2,942,663 Total $ 2,492,496 $ 2,639,946 $ 2,815,158 $ 2,813,243 $ 2,895,013 $ 2,949,363 Expenditures by Funds
2014 GO Bond Debt Service $ 1,076,976 $ 1,115,696 $ 1,196,768 $ 1,196,768 $ 1,196,063 $ 1,192,938 2016 GO Bond Debt Service 1,415,520 1,524,250 1,618,390 1,616,475 1,698,950 1,756,425 Total $ 2,492,496 $ 2,639,946 $ 2,815,158 $ 2,813,243 $ 2,895,013 $ 2,949,363 Expenditure by Divisions
Non-Departmental $ 2,492,496 $ 2,639,946 $ 2,815,158 $ 2,813,243 $ 2,895,013 $ 2,949,363 Total $ 2,492,496 $ 2,639,946 $ 2,815,158 $ 2,813,243 $ 2,895,013 $ 2,949,363

NON-DEPARTMENTAL EXPENDITURES WITH FUNDING SOURCES
Analysis:

The FY 2023-24 proposed expenses are $79,855 more than the budgeted amount for the Fiscal Year 2022-23, which is based on the debt service requirements. The FY 2024-25 proposed expenses are $54,350 more than FY 2023-24. Principal and interest payments are in accordance with the established debt service schedules. Principal and Interest payments occur on September 1st and Interest Only payments occur on March 1st of each year through September 2037. The Debt Service schedules are Draft Document
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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 73
structured to time payments between principal and interest in order to smooth the total combined debt service.

As is common with debt service funds, the collection of property tax revenue is staggered from the expenditures, which will result in a fund balance at each year-end. For example, the expenditures in Fiscal Year 2022-23 are for Debt Service payments on 9/1/2022 and 3/1/2023. The September 2022 debt service payment is made from funds on hand as of June 30, 2022 (in the previous fiscal year). The property tax collected during FY 2022-23 will be used for the 3/1/2023 and 9/1/2023 debt service payments.

In addition to principal and interest, minor contract costs are incurred for the services of the Paying Agent which include Disclosure documentation. The City also incurs costs for annual calculation of arbitrage liability. As of 2022, no arbitrage liability existed
Draft Document
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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 74

CONSOLIDATED MEASURE R INFORMATION
In 2012 the voters in the City of Orinda voters approved a ½ cent add-on sales tax that would last for 10 years. The priority focus for the expenditures was the improvement of the public roads and drains.

Beginning in 2019, the City Council began looking at additional long-term unmet needs. The roadway conditions had been improved greatly as a result of the add-on sales tax combined with two voter-approved General Obligation Bond measures providing over $50 million. The decision was made to present the voters with a new measure that would increase the add-on sales tax from ½ cent to 1 cent; and provide for its collection for 20 years.

In November 2020 the voters approved Measure R a general add-on sales tax. The collection of the tax started on April 1, 2021 and will continue for 20 years. The expenditures from the new tax will be guided by annual community input and the City Council has also appointed a Supplemental Sales Tax Oversight Commission (SSTOC), to review spending plans and proposed initiatives.

When Measure R was drafted the City Council identified several key needs related to critical protection and safety of the general public and properties that would be priorities for the expenditure of the Measure R funds including:
• Wildfire Fuel Reduction / Vegetation Management
• Disaster / Emergency Preparedness
• Improvements to Protect Against Flooding and Road Collapse • Continued maintenance of public roadways to protect the investments made in the last 10 years which included over $50 million directly funded by voter-approved tax dollars.

Measure R Funds are proposed to be used for a combination of both Operating Budget Programs and costs as well as Capital Projects. In order to provide additional transparency for expenditures that appear in several different operating departments, this section of the Budget has been added as a way to present a consolidated view. This section is informational as the costs are already included in other sections within the Budget.

The following provides a high-level summary with additional details provided on the following page.

FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 FY 2024-25 Actual Actual Adopted Projected Proposed Proposed
Revenue
Sales Tax - Local Add-On $ 785,786 $ 3,671,574 $ 2,892,750 $ 2,892,750 $ 3,700,000 $ 3,700,000 Interest - 11,186 6,300 48,399 36,000 36,000
Total Revenue $ 785,786 $ 3,682,760 $ 2,899,050 $ 2,941,149 $ 3,736,000 $ 3,736,000 Expenditure
Operating Expenditures $ 198,438 $ 730,639 $ 1,499,190 $ 743,509 $ 1,342,142 $ 1,009,018 Major Projects - 192,357 2,540,109 1,814,711 3,380,000 2,670,000 Total Expenditure $ 198,438 $ 922,996 $ 4,039,299 $ 2,558,220 $ 4,722,142 $ 3,679,018

CONSOLIDATED MEASURE R REVENUE AND EXPENDITURE SUMMARY
Draft Document
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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 75
Expenditure
FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 FY 2024-25 Actual Actual Adopted Projected Proposed Proposed
City Manager
Sr. Mgt Analyst Salary & Benefits $ - $ 105,430 $ 281,805 $ 176,704 $ 255,062 $ 269,933 O&E Coordinator Salary & Benefits - - - - - -
Minutes Contractor 2,145 5,025 9,300 4,581 6,000 6,000
Professional Services- Incl Grants 30,225 66,505 80,000 60,000 60,000 60,000 Communications - Services - 82,435 100,000 84,375 100,000 100,000 Incentive Grants - - - 10,000 390,000 -
Supplies - 4,951 3,820 8,092 21,600 21,600
Contingency 400,000
Indirect Allocations / Mileage - 14,053 12,555 12,681 14,530 14,755 Total City Manager $ 32,370 $ 278,399 $ 887,480 $ 356,433 $ 847,192 $ 472,288 City Attorney
Legal Counsel $ 1,341 $ 4,393 $ 5,000 $ 5,237 $ 5,000 $ 5,000 Total City Attorney $ 1,341 $ 4,393 $ 5,000 $ 5,237 $ 5,000 $ 5,000 Administrative Services
Sales Tax Services $ - $ 2,324 $ 4,000 $ 2,260 $ 4,000 $ 4,000 Total Administrative Services $ - $ 2,324 $ 4,000 $ 2,260 $ 4,000 $ 4,000 Police
Disaster Preparedness $ - $ - $ 45,000 $ 640 $ 45,000 $ 45,000 Total Police $ - $ - $ 45,000 $ 640 $ 45,000 $ 45,000
Public Works
Hazrd Reduction - Chipper Svcs $ 30,400 $ 125,894 $ 206,000 $ 122,528 $ 125,000 $ 150,000 Professional Services - 100 - 110 - -
Landfill - 19,247 10,000 14,431 15,000 20,000
Tree Trimming 35,400 987 100,000 19,331 40,000 50,000
Fleet Replacement ISF - 24,710 24,710 24,710 25,950 26,730 Traffic Signals & Equipmt Rental - 9,109 - 27,225 25,000 25,000 Vehicle Maintenance & Fuel - 6,914 15,500 9,582 10,000 11,000 Total Public Works $ 65,800 $ 186,961 $ 356,210 $ 217,917 $ 240,950 $ 282,730 Park & Recreation
Hazrd Reduction - Fire Breaks $ 79,127 $ 143,787 $ 150,000 $ 142,980 $ 150,000 $ 150,000 Tree Trimming 19,800 114,775 51,500 18,042 50,000 50,000 Total Park & Recreation $ 98,927 $ 258,562 $ 201,500 $ 161,022 $ 200,000 $ 200,000 Major Projects
#0020 - Fleet (Chipper / Truck) $ - $ 171,129 $ - $ - $ - $ - #3103 - Canon SD Repairs
PL-1765, -1766 &-1775 - - - - - 300,000
#3104 - Ranch SD Repairs
PL-1074, -1089 &-1809 - - - - - 200,000
#3105 - Brookside SD Repair
PL-751 & -867 - - - - - 200,000
#4166 - Annual Pavement Rehab 2022 - - 2,450,109 1,638,916 1,300,000 - #4186 - Brookwood ROW Mitigation - 16,243 90,000 90,000 - - #4187 - San Pablo Creek Culvert Repair - - - - 1,750,000 1,620,000 #4197 - Red Flag Day No Parking Signs - - - 20,000 295,000 - PW1.4 - 2024 Annual Stormdrain Repair - - - - 35,000 315,000 PW1.5 - 2-25 Annual Stormdrain Repair - - - - - 35,000
#5501 - Housing Element - 4,985 - 65,795 - -
Total Major Projects $ - $ 192,357 $ 2,540,109 $ 1,814,711 $ 3,380,000 $ 2,670,000 Total Expenditures $ 198,438 $ 922,996 $ 4,039,299 $ 2,558,220 $ 4,722,142 $ 3,679,018

CONSOLIDATED MEASURE R EXPENDITURE BY ACTIVITY
Draft Document
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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 76
Discussion
Since Measure R is a new Program reliance on historical trends was not possible. It is expected that with input from the Supplemental Sales Tax Oversight Commission (SSTOC) as planning progresses, the City Council may find it necessary to update and revise the Budget based on the overall goals established and adopted by the City Council.

CITY MANAGER
The Staff costs represent 80% of the salary and benefit costs associated with the Senior Management Analyst position, and 100% of the salary and benefit costs of the Outreach & Education Coordinator position (3 year limited duration position) as approved by the City Council. The remaining 20% of the Senior Management Analyst is funded by the General Fund. The supplies section includes training and cell phone related costs. In this Department there are three areas of contract services proposed to be funded by Measure R: 1) Minute Preparation for the (SSTOC); 2) Professional Services for grant opportunities ($80,000); and 3) Communications Program Development and Implementation ($100,000). Indirect allocations represent Internal Service Fund (ISF) charges for Technology and Insurance. These costs are allocated across all operating Departments based on budgeted staff costs and the number of staff. In addition, $400,000 was added at the June 21, 2022 Council Meeting for an Incentive (grant) program. It is anticipated that only $10,000 of incentives will be awarded by June 30, 2023, so the remaining $390,000 was carried over and reflected as a FY 2023-24 appropriation.

LEGAL COUNSEL
The FY 2022-23 expense is related to the review of the Fire Fuels Reduction Incentive Pilot Program. To the extent that this, or other contracts or related issues require City Attorney review $5,000 is budgeted in each of the budget years covered by this document.

ADMINISTRATIVE SERVICES
The costs shown for this Department are associated with the monitoring and collection of the Add-On Sales Tax. The City uses the firm of HdL Companies to assist with these activities.

POLICE
The costs shown are to provide contract assistance with efforts to develop and implement Disaster planning and training for City Staff as Disaster Service Workers as well as the broader community.

PUBLIC WORKS
The largest portion of the costs are associated with the Chipper Services which have been budgeted based on the proposed agreement using MOFD Staff. A total of $356,210 has been budgeted for the Chipper Program, including the contracted services; Chipper and Truck operating costs; Truck Replacement Charges; and estimated Landfill Disposal costs. In addition, $100,000 has been budgeted for tree trimming along public right-of-way. The Department also has an additional General Fund budget of $30,000 for tree trimming.

PARKS AND RECREATION
The proposed Budget includes $150,000 for fire breaks and fuel mitigation along City-owned parks and open space. The largest area is Oaks Park. Measure R will provide $51,500 for tree trimming in City Parks.

The Department also has an additional General Fund budget of $50,000 for tree trimming.

Draft Document
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DEPARTMENTAL SUMMARIES
Biennial Budget Fiscal Years 2023-24 and 2024-25 77

MAJOR PROJECTS
In FY2023-24 and FY 2024-25 , significant investment in Capital Projects, specifically several storm drain repairs and improvements, are budgeted at $3.4 million and $2.7 million respectively.

Draft Document
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CAPITAL IMPROVEMENT PLAN
Biennial Budget Fiscal Years 2023-24 and 2024-25 78
Annually the City Council reviews the 5-year Capital Improvement Plan (CIP). The CIP is a separate planning document, which includes individual project descriptions as well as funding projections. The City accounts for both Capital Projects and long-term plans in the CIP. The inclusion of long-term plan efforts such as the General Plan or Housing Element.

A Proposed Capital Improvement Plan (CIP) for FY 2021-2025 was presented to the City Council on June 1, 2021. The CIP covers the estimated activity during Fiscal Year 2021 (July 1, 2020-June 30, 2021); and the subsequent four years (July 1, 2021-June 30, 2025).

The Mid-Cycle Adjustment has been prepared to include appropriations for the projects in Fiscal Year 2022-23.

The following chart and table provide a high-level overview of the types of CIP projects to be undertaken next year.

CIP CATEGORIES
FY 2022-23

PROJECTED
FY 2023-24

PROPOSED
FY 2024-25

PROPOSED
CITY BUILDINGS & FACILITIES $ 1,430,769 $ 1,618,788 $ 265,000 PARK IMPROVEMENTS 196,000 1,097,000 -
TRANSPORTATION / DRAINAGE 7,993,900 14,327,400 9,886,000 TOTAL $ 9,620,669 $ 17,043,188 $10,151,000
On the following pages additional detail on the projects is provided in two different schedules: Projects by Category; and Projects by Fund.

For a review of individual project detail and/or information outside the years addressed as part of this budget readers should consult the separate 2021-2025 Capital Improvement Plan document.

K
$2M
$4M
$6M
$8M
$10M
$12M
$14M
$16M
FY 2022-23

PROJECTED
FY 2023-24

PROPOSED
FY 2024-25

PROPOSED
CIP Budget by Categories

CITY BUILDINGS & FACILITIES PARK IMPROVEMENTS TRANSPORTATION / DRAINAGE Draft Document
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CAPITAL IMPROVEMENT PLAN
Biennial Budget Fiscal Years 2023-24 and 2024-25 79
Project
Number PROJECT NAME
FY 2022-2023

PROJECTED
FY 2023-2024

PROPOSED
FY 2024-2025

PROPOSED
TOTAL

PROJECT COST

CITY BUILDINGS & FACILITIES
4016 Community Center Window Replacement $ - $ - $ 250,000 $ 250,000 4050 Community Center HVAC - 65,000 - 65,000
4083 Community Center Exterior Painting - 150,000 - 150,000 4086 Community Center Accessibility Improvements 700 15,000 15,000 30,700 4108 City Hall Slide Stabilization (Design) 498,000 - - 498,000 4141 Community Center Roof Replacement 391,900 - - 391,900 4145 City Hall Elevator - 20,000 - 20,000
4160 Install Mini Split HVAC System at Orinda Library - 30,000 - 30,000 4161 Library Boiler Replacement - 125,000 - 125,000
4164 Solar Back-up Community Center 415,169 - - 415,169 4173 Library Roof Replacement - 85,000 - 85,000
4174 Replace Library Air Handlers - 190,000 - 190,000
4175 Library Painting (Ext. & Interior) - 150,000 - 150,000 4179 Library Exterior Accent Tile Replacement - 100,000 - 100,000 4180 Community Center Vinyl Flooring 50,000 - - 50,000
4181 Art & Garden Center Audio Visual - 20,000 - 20,000 4182 City Hall Exterior Painting - 130,000 - 130,000
4192 Library Elevator Modernization - 180,000 - 180,000 4193 Emergency Generators-Various Buildings - 300,000 - 300,000 4196 Community Center Carpet Replacement 55,000 - - 55,000 PR1.1 City Hall Perimeter Drainage Improvements 20,000 58,788 - 78,788 CITY BUILDINGS & FACILITIES TOTAL 1,430,769 1,618,788 265,000 3,314,557

PARK IMPROVEMENTS
4103 Mini Park (Crossroads Park) - 295,000 - 295,000
4112 Community Park Renovation Plan & Improvements 140,000 652,000 - 792,000 4194 Lighting Retrofit(LED)-Tennis Court 56,000 - - 56,000 PR2.1 Orinda Oaks Park Restroom Replacement - 150,000 - 150,000 PARK IMPROVEMENTS TOTAL 196,000 1,097,000 - 1,293,000

CAPITAL IMPROVEMENT PROJECT BUDGET BY CATEGORY
Draft Document
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CAPITAL IMPROVEMENT PLAN
Biennial Budget Fiscal Years 2023-24 and 2024-25 80
Project
Number PROJECT NAME FY 2022-2023 PROJECTED
FY 2023-2024

PROPOSED
FY 2024-2025

PROPOSED
TOTAL

PROJECT COST

TRANSPORTATION / DRAINAGE
44 Miner Road Bridge Seismic Retrofit Project 27,000 877,000 - 904,000 87 Bear Creek Bridge Seismic Retrofit 29,000 1,091,000 - 1,120,000 3066 Camino Pablo Path-Orinda Way to Monte Vista - - 1,620,000 1,620,000 3100 Glorietta-Rheem SD Repair PL-492 32,000 1,000,000 - 1,032,000 3101 Orchard SD Repair PL-409 & PL-513 75,000 1,125,000 - 1,200,000 3102 Ivy Dr. SD Repairs, PL-958/959 & PL864 75,000 1,189,500 - 1,264,500 3103 Canon SD Repairs PL-1765, -1766 &-1775 - - 300,000 300,000 3104 Ranch SD Repairs PL-1074; PL-1089, PL-1809 - - 200,000 200,000 3105 Brookside SD Repair PL-751, PL-867 - - 200,000 200,000 3548 Canon Dr. Embankment repair - 75,000 - 75,000
3608 Traffic Signal Operation Improvements - 200,000 1,996,000 2,196,000 4074 ADA Transition Plan Compliance Project 50,000 50,000 50,000 150,000 4076 Camino Pablo Pathway Rehabilitation - 150,000 - 150,000 4092 Storm Drain Plan & Inventory 15,000 15,000 15,000 45,000 4094 Storm Drain Liner Ivy Dr (48in) - 130,000 - 130,000 4107 Traffic Calming Improvements Program 30,000 30,000 30,000 90,000 4109 Annual Bicycle, Trails, and Walkways 40,000 40,000 40,000 120,000 4111 Annual Drainage Facilities Improvement 100,000 125,000 125,000 350,000 4140 Martha Rd-Catherine Court Ped Path-Assessment Only 143,200 - - 143,200 4146 Green Infrastructure Program for Pavement Projects 30,000 30,000 30,000 90,000 4148 Lavenida Culvert Repair 891,500 - - 891,500
4152 Camino Sobrante at Golf Course Slide Stabilization 866,000 - - 866,000 4155 2021 Annual Pavement Project 1,095,000 - - 1,095,000 4165 Pavement Rehab-El Toyonal, Oak Flat, La Espiral 900,000 - - 900,000 4166 2022 Annual Pavement Project 2,644,200 1,335,000 - 3,979,200 4167 Storm Drain Moraga Wy & Coral 100,000 773,900 - 873,900 4168 Ped Path Moraga Wy ECM to Altam 185,000 - - 185,000 4170 Drainage Impvt 25 La Cuesta - 40,000 - 40,000
4171 2023 Annual Paving Project 225,000 2,500,000 - 2,725,000 4178 2024 Annual Pavement Rehabilitation - 225,000 2,460,000 2,685,000 4183 2025 Annual Pavement Rehabilitation - - 225,000 225,000 4185 Road Safety Plan 42,000 24,000 - 66,000
4186 Brookwood Road Mitigation Right of Way 90,000 - - 90,000 4187 San Pablo Creek Culvert Repair 170,000 1,822,000 1,620,000 3,612,000 4188 RRFB Crosswalk,Moraga Way@Valley View 20,000 80,000 - 100,000 4191 Glorietta SRTS Raised Crosswalk at Martha - 65,000 275,000 340,000 4197 Red Flag Day No ParkingSigns Program (Phase 2) 20,000 295,000 - 315,000

CAPITAL IMPROVEMENT PROJECT BUDGET BY CATEGORY
Draft Document
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CAPITAL IMPROVEMENT PLAN
Biennial Budget Fiscal Years 2023-24 and 2024-25 81
Project
Number PROJECT NAME
FY 2022-2023

PROJECTED
FY 2023-2024

PROPOSED
FY 2024-2025

PROPOSED
TOTAL

PROJECT COST
PW1.2 Moraga Way Pathway - Phase 3 - 50,000 250,000 300,000 PW1.3 2023 Annual Stormdrain Repair (Cat. B) - 350,000 350,000 PW1.4 2024 Annual Stormdrain Repair (Cat. B) - 35,000 315,000 350,000 PW1.5 2025 Annual Stormdrain Repair (Cat. B) - - 35,000 35,000 PW1.8 Glorietta SD Pipe Repair (2023 storm damage) 30,000 145,000 - 175,000 PW1.9 Miner Rd. near Cam.Don M.Culvert Rep. storm dmg. - 25,000 100,000 125,000 PW1.10 Upper El Toyonal road stabilization (storm damage) 15,000 80,000 - 95,000 PW1.11 North Ln. Pipe 48" Lining (storm damage) 34,000 110,000 - 144,000 PW1.12 Bobolink Rd. (near 46) road stabilization - 115,000 - 115,000 PW1.13 57 Tarry Ln. Embankment Repair 20,000 130,000 - 150,000 TRANSPORTATION / DRAINAGE TOTAL 7,993,900 14,327,400 9,886,000 32,207,300 TOTAL (ALL CATEGORIES) $ 9,620,669 $ 17,043,188 $ 10,151,000 $ 36,814,857

CAPITAL IMPROVEMENT PROJECT BUDGET BY CATEGORY
Draft Document
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CAPITAL IMPROVEMENT PLAN
Biennial Budget Fiscal Years 2023-24 and 2024-25 82
FUND
Project
Number PROJECT NAME
FY 2022-2023

ESTIMATED
FY 2023-2024

PROPOSED
FY 2024-2025

PROPOSED
TOTAL

PROJECT COST
105 - Orinda Add-On Sales Tax
4148 Lavenida Culvert Repair $ 272,000 $ - $ - $ 272,000 4152 Camino Sobrante at Golf Course Slide Stabilization 700,000 - - 700,000 4155 2021 Annual Pavement Project 300,000 - - 300,000
4165 Pavement Rehab-El Toyonal, Oak Flat, La Espiral 900,000 - - 900,000 4166 2022 Annual Pavement Project 956,430 - - 956,430
TOTAL ORINDA ADD-ON SALES TAX FUND 3,128,430 - - 3,128,430 106 - Add-on Sales Tax 2021-2041 (Measure R)
3103 Canon SD Repairs PL-1765, -1766 &-1775 - - 300,000 300,000 3104 Ranch SD Repairs PL-1074; PL-1089, PL-1809 - - 200,000 200,000 3105 Brookside SD Repair PL-751, PL-867 - - 200,000 200,000 4166 2022 Annual Pavement Project 1,092,270 1,300,000 - 2,392,270 4186 Brookwood Road Right of Way Mitigation 90,000 - - 90,000 4187 San Pablo Creek Culvert Repair 1,750,000 1,620,000 3,370,000 4197 Red Flag Day No ParkingSigns Program (Phase 2) 20,000 295,000 - 315,000 PW1.4 2024 Annual Stormdrain Repair (Cat. B) - 35,000 315,000 350,000 PW1.5 2025 Annual Stormdrain Repair (Cat. B) - - 35,000 35,000 TOTAL MEASURE R ADD-ON SALES TAX 1,202,270 3,380,000 2,670,000 7,252,270 200 - Gas Tax
87 Bear Creek Bridge Seismic Retrofit 3,000 175,000 - 178,000 4074 ADA Transition Plan Compliance Projects 50,000 50,000 50,000 150,000 4107 Traffic Calming Improvements Program 30,000 30,000 30,000 90,000 4166 2022 Annual Pavement Project 595,500 - - 595,500
4171 2023 Annual Paving Project - 1,610,000 - 1,610,000 4178 2024 Annual Pavement Rehabilitation - - 1,620,000 1,620,000 4185 Road Safety Plan (Omitted in Preliminary Document) 2,000 24,000 - 26,000 PW1.9 Miner Rd. near Cam.Don M.Culvert Rep. storm dmg. - 25,000 100,000 125,000 PW1.12 Bobolink Rd. (near 46) road stabilization - 115,000 - 115,000 TOTAL GAS TAX FUND 680,500 2,029,000 1,800,000 4,509,500

CAPITAL IMPROVEMENT PROJECT BUDGET BY FUND
Draft Document
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CAPITAL IMPROVEMENT PLAN
Biennial Budget Fiscal Years 2023-24 and 2024-25 83
FUND
Project
Number PROJECT NAME
FY 2022-2023

ESTIMATED
FY 2023-2024

PROPOSED
FY 2024-2025

PROPOSED
TOTAL

PROJECT COST
205 - Transportation Impact Fees
44 Miner Road Bridge Seismic Retrofit Project 1,000 231,000 - 232,000 87 Bear Creek Bridge Seismic Retrofit - 18,000 - 18,000 3608 Traffic Signal Operation Improvements - 200,000 200,000 400,000 4076 Camino Pablo Pathway Rehabilitation - 30,000 - 30,000 4109 Annual Bicycle, Trails, and Walkways Program 17,500 17,500 17,500 52,500 4140 Martha Rd-Catherine Court Ped Path-Assessment 20,000 - - 20,000 4168 Ped Path Moraga Wy ECM to Altam 99,200 - - 99,200
4188 RRFB Crosswalk, Moraga Way at Valley View 20,000 - - 20,000 PW1.2 Moraga Way Pathway - Phase 3 - 50,000 100,000 150,000 TOTAL TRANSPORTATION IMPACT FEE FUND 157,700 546,500 317,500 1,021,700 210 - Drainage Impact Fees
3100 Glorietta-Rheem SD Repair PL-492 32,000 - - 32,000 3101 Orchard SD Repair PL-409 & PL-513 75,000 125,000 - 200,000 3102 Ivy Dr. SD Repairs, PL-958/959 & PL864 75,000 189,500 - 264,500 4092 Storm Drain Plan & Inventory 15,000 15,000 15,000 45,000 4094 Storm Drain Liner Ivy Dr (48in) - 130,000 - 130,000 4111 Annual Drainage Facilities Improvement Program - 125,000 125,000 250,000 4148 Lavenida Culvert Repair 508,500 - - 508,500
4167 Storm Drain Moraga Wy & Coral 100,000 573,900 - 673,900 TOTAL DRAINAGE IMPACT FEE FUND 805,500 1,158,400 140,000 2,103,900 240 - Park Dedication Fees
4016 Community Center Window Replacement - - 100,000 100,000 4083 Community Center Exterior Painting - 20,000 - 20,000 4086 Community Center Accessibility Improvements 700 15,000 15,000 30,700 4103 Mini Park (Crossroads Park) - 60,000 - 60,000
4112 Community Park Renovation Plan & Improvements 140,000 275,000 - 415,000 4141 Community Center Roof Replacement 151,700 - - 151,700 4180 Community Center Vinyl Flooring 50,000 - - 50,000
PR2.1 Orinda Oaks Park Restroom Replacement - 3,000 - 3,000 TOTAL PARK DEDICATION FEE FUND 342,400 373,000 115,000 830,400 255 - Grants - Federal
44 Miner Road Bridge Seismic Retrofit Project 22,000 494,000 - 516,000 87 Bear Creek Bridge Seismic Retrofit 24,000 611,000 - 635,000 3066 Camino Pablo Path-Orinda Way to Monte Vista - - 1,420,000 1,420,000 3608 Traffic Signal Operation Improvements - - 1,796,000 1,796,000 TOTAL GRANTS - FEDERAL 46,000 1,105,000 3,216,000 4,367,000

CAPITAL IMPROVEMENT PROJECT BUDGET BY FUND
Draft Document
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CAPITAL IMPROVEMENT PLAN
Biennial Budget Fiscal Years 2023-24 and 2024-25 84
FUND
Project
Number PROJECT NAME
FY 2022-2023

ESTIMATED
FY 2023-2024

PROPOSED
FY 2024-2025

PROPOSED
TOTAL

PROJECT COST
256 - ARPA Grant
44 Miner Road Bridge Seismic Retrofit Project - 117,000 - 117,000 87 Bear Creek Bridge Seismic Retrofit - 93,000 - 93,000 3100 Glorietta-Rheem SD Repair PL-492 - 1,000,000 - 1,000,000 3101 Orchard SD Repair PL-409 & PL-513 - 1,000,000 - 1,000,000 3102 Ivy Dr. SD Repairs, PL-958/959 & PL864 - 1,000,000 - 1,000,000 4050 Community Center HVAC - 65,000 - 65,000
4083 Community Center Exterior Painting - 100,000 - 100,000 4182 City Hall Exterior Painting - 130,000 - 130,000
4192 Library elevator modernization - 180,000 - 180,000 PR1.1 City Hall Perimeter Drainage Impro 20,000 58,788 - 78,788 PR2.1 Orinda Oaks Park Restroom Replacement - 147,000 - 147,000 PW1.3 2023 Annual Stormdrain Repair (Cat. B) - 350,000 - 350,000 TOTAL GRANTS - ARPA 20,000 4,240,788 - 4,260,788
260 - Grants - State
44 Miner Road Bridge Seismic Retrofit Project 4,000 35,000 - 39,000 87 Bear Creek Bridge Seismic Retrofit 2,000 67,000 - 69,000 4112 Community Park Renovation Plan & Improvements - 177,000 177,000 4164 Solar Back-up Community Center 217,551 - - 217,551 4185 Road Safety Plan 40,000 - - 40,000
4191 Glorietta SRTS Raised Crosswalk at Martha - 65,000 275,000 340,000 4193 Emergency generators - various buildings - 300,000 - 300,000 TOTAL GRANTS - STATE 263,551 644,000 275,000 1,182,551
262 - Other Grants
87 Bear Creek Bridge Seismic Retrofit - 127,000 - 127,000 4103 Mini Park (Crossroads Park) - 235,000 - 235,000
4112 Community Park Renovation Plan & Improvements - 200,000 - 200,000 TOTAL OTHER GRANTS - 562,000 - 562,000
263- Transportation Development Act (TDA)
4076 Camino Pablo Pathway Rehabilitation - 120,000 - 120,000 4168 Ped Path Moraga Wy ECM to Altam 85,800 - - 85,800
4188 RRFB Crosswalk,Moraga Way at Valley View - 80,000 - 80,000 PW1.2 Moraga Way Pathway - Phase 3 - - 150,000 150,000
TOTAL TRANSPORTATION DEVELOPMENT ACT 85,800 200,000 150,000 435,800 330- CCTA Return To Source
4155 2021 Annual Pavement Project 555,000 - - 555,000
4166 2022 Annual Pavement Project - 35,000 - 35,000
4171 2023 Annual Pavement Project - 273,000 - 273,000
4178 2024 Annual Pavement Rehabilitation - - 400,000 400,000 TOTAL CCTA - RETURN TO SOURCE 555,000 308,000 400,000 1,263,000

CAPITAL IMPROVEMENT PROJECT BUDGET BY FUND
Draft Document
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CAPITAL IMPROVEMENT PLAN
Biennial Budget Fiscal Years 2023-24 and 2024-25 85
FUND
Project
Number PROJECT NAME
FY 2022-2023

ESTIMATED
FY 2023-2024

PROPOSED
FY 2024-2025

PROPOSED
TOTAL

PROJECT COST
332 - CCTA Supplemental (Program 28C)
4109 Annual Bicycle, Trails, and Walkways Program 22,500 22,500 22,500 67,500 TOTAL CCTA - SUPPLEMENTAL (PROGRAM 28C) 22,500 22,500 22,500 67,500 335 - Road Maintenance Fee (Solid Waste Provider)
4155 2021 Annual Pavement Project 240,000 - - 240,000
4167 Storm Drain Moraga Wy & Coral - 200,000 - 200,000
4171 2023 Annual Pavement Project 225,000 617,000 - 842,000 4178 2024 Annual Pavement Rehabilitation - 225,000 440,000 665,000 4183 2025 Annual Pavement Rehabilitation - - 225,000 225,000 PW1.8 Glorietta SD Pipe Repair (2023 storm damage 30,000 145,000 - 175,000 PW1.10 Upper El Toyonal road stabilization (storm damage) 15,000 80,000 - 95,000 PW1.13 57 Tarry Ln. Embankment Repair 20,000 130,000 - 150,000 TOTAL ROAD MAINTENANCE FEE 530,000 1,397,000 665,000 2,592,000 341 - Field Maintenance Surcharge
4194 Lighting Retrofit(LED)-Tennis Court 56,000 - - 56,000 TOTAL FIELD MAINTENANCE SURCHARGE 56,000 - - 56,000
350 - Facility Improvement Surcharge
4181 Art & Garden Center Audio Visual - 20,000 - 20,000 4196 Community Center Carpet Replacement 55,000 - - 55,000 TOTAL LIBRARY PARCEL TAX 55,000 20,000 - 75,000
514 - Stormwater Utility Assessment
4146 Green Infrastructure Program for Pavement Projects 30,000 30,000 30,000 90,000 4148 Lavenida Culvert Repair 31,000 - - 31,000
TOTAL STORMWATER UTILITY ASSESSMENT 61,000 30,000 30,000 121,000 520 - Library Parcel Tax
4161 Library Boiler Replacement - 106,250 - 106,250
4173 Library Roof Replacement - 72,250 - 72,250
4174 Replace Library Air Handlers - 161,500 - 161,500
4175 Library Painting (Ext. & Interior) - 127,500 - 127,500 4179 Library Exterior Accent Tile Replacement - 85,000 - 85,000 TOTAL LIBRARY PARCEL TAX - 552,500 - 552,500

CAPITAL IMPROVEMENT PROJECT BUDGET BY FUND
Draft Document
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Packet Pg. 207 Attachment: Fiscal Year 2023-24 and 2024-25 Proposed Biennial Budget Draft (3138 : Proposed Biennial Budget 2023-24 and 2024-25)

CAPITAL IMPROVEMENT PLAN
Biennial Budget Fiscal Years 2023-24 and 2024-25 86
FUND
Project
Number PROJECT NAME
FY 2022-2023

ESTIMATED
FY 2023-2024

PROPOSED
FY 2024-2025

PROPOSED
TOTAL

PROJECT COST
603 - Building Maintenance (ISF)
4016 Community Center Window Replacement - - 150,000 150,000 4083 Community Center Exterior Painting - 30,000 - 30,000 4145 City Hall Elevator - 20,000 - 20,000
4160 Install Mini Split HVAC System at Orinda Library - 30,000 - 30,000 4161 Library Boiler Replacement - 18,750 - 18,750
4173 Library Roof Replacement - 12,750 - 12,750
4174 Replace Library Air Handlers - 28,500 - 28,500
4175 Library Painting (Ext. & Interior) - 22,500 - 22,500 4179 Library Exterior Accent Tile Replacement - 15,000 - 15,000 TOTAL BUILDING ISF - 177,500 150,000 327,500
700- Capital Improvement (General Capital Projects)
3066 Camino Pablo Path-Orinda Way to Monte Vista - - 200,000 200,000 4108 City Hall Slide Stabilization 498,000 - - 498,000
4111 Annual Drainage Facilities Improvement Program 100,000 - - 100,000 4140 Martha Rd-Catherine Court Ped Path-Assessment 123,200 - - 123,200 4141 Community Center Roof Replacement 240,200 - - 240,200 4164 Solar Back-up Community Center 197,618 - - 197,618 4170 Drainage Impvt 25 La Cuesta - 40,000 - 40,000
TOTAL CAPITAL IMPROVEMENT (GENERAL) 1,159,018 40,000 200,000 1,399,018 704 - Road/Slope Stabilization
3548 Canon Dr. Embankment repair - 75,000 - 75,000
4148 Lavenida Culvert Repair 80,000 - - 80,000
4152 Camino Sobrante at Golf Course Slide Stabilization 166,000 - - 166,000 4187 San Pablo Creek Culvert Repair 170,000 72,000 - 242,000 PW1.11 North Ln. Pipe 48" Lining (storm damage) 34,000 110,000 - 144,000 TOTAL ROAD/SLOPE STABILIZATION 450,000 257,000 - 707,000 TOTAL ALL FUNDS $ 9,620,669 $ 17,043,188 $ 10,151,000 $ 36,814,857

CAPITAL IMPROVEMENT PROJECT BUDGET BY FUND
Draft Document
H.1.a
Packet Pg. 208 Attachment: Fiscal Year 2023-24 and 2024-25 Proposed Biennial Budget Draft (3138 : Proposed Biennial Budget 2023-24 and 2024-25)

REVENUE BY FUNDS
Biennial Budget Fiscal Years 2023-24 and 2024-25 87
FY 2020-2021 FY 2021-2022 FY 2022-2023 FY 2022-2023 FY 2023-2024 FY 2024-2025

ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED

GENERAL FUND - GENERAL
Property Taxes
Property Tax $ 5,749,358 $ 6,023,764 $ 6,285,675 $ 6,285,675 $ 6,500,000 $ 6,750,000 Property Tax Supplemental 88,176 181,301 100,000 29,767 30,000 30,000 Homeowners' Relief Tax 31,887 32,125 31,850 31,850 30,000 30,000 Documentary Transfer Tax 519,674 488,348 600,000 220,000 200,000 200,000 Property Tax in lieu of VLF 2,379,463 2,507,071 2,755,000 2,600,000 2,725,000 2,725,000 Subtotal - Property Taxes 8,768,558 9,232,609 9,772,525 9,167,292 9,485,000 9,735,000 Sales Taxes
Sales Tax 1,116,992 1,407,977 1,340,000 1,350,000 1,360,000 1,370,000 Subtotal - Sales Taxes 1,116,992 1,407,977 1,340,000 1,350,000 1,360,000 1,370,000 Other Taxes
Transient Occupancy Tax 34,660 42,920 35,000 28,333 20,000 20,000 Franchise Taxes 1,161,418 1,198,111 1,225,000 1,225,000 1,250,000 1,275,000 Subtotal - Other Taxes 1,196,078 1,241,031 1,260,000 1,253,333 1,270,000 1,295,000 Rents & Interest
Interest Revenue 116,932 104,951 125,000 302,916 220,000 200,000 Lease Agreements 22,686 22,195 20,500 24,214 24,000 24,000 Library Lease 55,058 56,435 57,735 53,748 54,000 54,000 Subtotal - Rents and Interest 194,676 183,581 203,235 380,878 298,000 278,000 Miscellaneous Revenue
Reimbursement - City Clerk 2,407 2,000 2,500 3,000 2,500 2,500 Reimbursement - Legal Services Planning 210,273 175,367 150,000 150,000 150,000 150,000 Reimbursement - Financial Management 1,750 1,515 3,000 1,500 1,500 1,500 Miscellaneous Revenue 2,398 22,149 1,500 3,511 2,000 2,000 Miscellaneous Fees - 270 100 - - -
Other Revenue-City Council - - 1,000 - - -
Grants - Federal 234,707 - - - - -
Subtotal - Miscellaneous 451,535 201,301 158,100 158,011 156,000 156,000 Police - Fees and Fines
State Mandated Reimbursements - 1,394 - - - -
Miscellaneous Fees 5,134 - 5,000 200 - -
Fingerprinting Fees 49 2,086 1,000 10,495 10,000 10,000 Impound Recovery Fees 3,189 3,250 3,000 2,697 2,500 2,500 Vehicle Abatement Fees 6,501 2,272 8,000 8,302 8,000 8,000 Vehicle Court Fines 15,728 21,215 25,000 19,972 20,000 20,000 Parking Fines - Payment 14,447 19,564 25,000 19,496 20,000 20,000 Reimbursement - Police Service 11,927 - - - - -
Donations 10,000 - - - - -
Subtotal - Police 66,975 49,781 67,000 61,161 60,500 60,500 Engineering Permits - Fees
Miscellaneous Revenue 979 990 1,000 412 400 400
Encroachment Permits 102,370 124,907 100,000 176,017 150,000 150,000 Engineering Fees 64,542 30,489 60,000 36,324 60,000 60,000 Project Reimbursement Revenue 91,766 179,744 100,000 176,786 150,000 150,000 Subtotal - Engineering 259,657 336,130 261,000 389,540 360,400 360,400

REVENUE BY FUNDS
Draft Document
H.1.a
Packet Pg. 209 Attachment: Fiscal Year 2023-24 and 2024-25 Proposed Biennial Budget Draft (3138 : Proposed Biennial Budget 2023-24 and 2024-25)

REVENUE BY FUNDS
Biennial Budget Fiscal Years 2023-24 and 2024-25 88
FY 2020-2021 FY 2021-2022 FY 2022-2023 FY 2022-2023 FY 2023-2024 FY 2024-2025

ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED
Recreation Fees and Rentals
Recreation Classes 863,620 1,009,792 1,000,000 1,200,000 1,200,000 1,200,000 Community Center Rentals 87,202 243,064 170,000 225,000 200,000 200,000 Sports Field Rentals 606,142 565,738 500,000 470,000 500,000 550,000 Miscellaneous Recreation Fees 425 1,030 1,000 1,315 1,000 1,000 Donations 8,920 22,577 1,000 26,016 20,000 20,000
Wagner Gym Rental Fees 455 42,188 60,000 60,000 60,000 60,000 Project Reimbursement Revenue 684
Youth Sports Programs 4,020 321,684 225,000 250,000 250,000 250,000 Subtotal - Receation 1,570,784 2,206,757 1,957,000 2,232,331 2,231,000 2,281,000 Development Services Fees
Building Inspection Fees 840,897 768,218 700,000 621,863 630,000 630,000 Planning Fees 420,251 237,298 400,000 249,315 300,000 300,000 Construction Debris Recycling 500 - -
Open Space Addl Sq ft fee - - - - - -
Business Registration 17,998 17,397 16,650 28,486 28,000 28,000 Business Reg Surcharge (State) 1,462 1,433 1,450 2,245 2,200 2,200 Reimbursement - Planning Contracts 68,754 42,303 80,000 60,663 60,000 60,000 Subtotal - Development Svcs 1,349,862 1,066,649 1,198,100 962,572 1,020,200 1,020,200

TOTAL REVENUE GENERAL FUND
(GENERAL PURPOSE) $ 14,975,117 $ 15,925,816 $ 16,216,960 $ 15,955,118 $ 16,241,100 $ 16,556,100 General Fund (Other Sub-Accounts)
Add-On Sales Tax (Measure L)
Sales Tax - Local Add-On 1,236,586 108,922 - 9,538 - -
Interest Add-On Sales Tax 40,218 23,005 1,000 28,915 - - Project Reimbursement 114,650 - - - - -
Total Measure L Add-On Sales Tax 1,391,454 131,927 1,000 38,453 - - Add-On Sales Tax (Measure R)
Sales Tax - Local Add-On 785,786 3,671,575 3,392,750 3,392,750 3,700,000 3,700,000 Interest Add-On Sales Tax - 11,186 6,300 48,399 36,000 36,000 Total Measure R Add-On Sales Tax 785,786 3,682,761 3,399,050 3,441,149 3,736,000 3,736,000 General and Long Term Planning Reserve
Interest 7,785 4,153 2,000 8,248 6,000 6,000
Wilder - Open Space Addl Sq Ft Fee 57,870 55,620 - - - - Total General Plan Reserve 65,655 59,773 2,000 8,248 6,000 6,000

REVENUE BY FUNDS
Draft Document
H.1.a
Packet Pg. 210 Attachment: Fiscal Year 2023-24 and 2024-25 Proposed Biennial Budget Draft (3138 : Proposed Biennial Budget 2023-24 and 2024-25)

REVENUE BY FUNDS
Biennial Budget Fiscal Years 2023-24 and 2024-25 89
FY 2020-2021 FY 2021-2022 FY 2022-2023 FY 2022-2023 FY 2023-2024 FY 2024-2025

ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED

SPECIAL REVENUE FUNDS
State Gas Tax
Interest Revenue 5,031 4,774 3,000 4,343 3,000 3,000
Grants - State - 275,117 -
Gas Tax - Section 2107.5 4,000 4,000 4,000 4,000 4,000 4,000 Gas Tax - Section 2032 RMRA 352,399 386,589 570,000 423,354 482,539 482,539 Gas Tax - Section 2103 126,823 151,020 147,000 167,555 193,430 193,430 Gas Tax - Section 2107 131,047 126,826 134,000 141,095 153,853 153,853 Gas Tax - Section 2105 96,844 106,046 106,000 117,782 128,090 128,090 Gas Tax - Sections 2106 64,004 69,677 66,000 74,737 80,976 80,976 Other Revenue - - - 1,000,000 1,000,000
Total Gas Tax 780,148 1,124,049 1,030,000 932,866 2,045,888 2,045,888 Transportation Impact Fees
Interest Revenue 11,581 6,323 5,000 16,069 12,000 12,000 Grants Local (LFFA-Signalization) - - 300,000
Transport Impact - Local 132,765 48,599 40,000 40,000 40,000 40,000 Total Transportation Impact Fee 144,346 54,922 345,000 56,069 52,000 52,000 Drainage Impact Fees
Interest Revenue 16,878 11,929 500 22,915 17,000 16,000 Drainage Impact Fees 346,326 205,559 150,000 148,641 145,000 145,000 Total Drainage Impact Fees 363,204 217,488 150,500 171,555 162,000 161,000 Tree Mitigation
Interest Revenue 134 83 100 219 150 150
Tree Mitigation - - 500 625 500 500
Total Tree Mitigation 134 83 600 844 650 650
Park Dedication Fees
Interest Revenue 11,176 6,325 1,000 16,185 12,000 12,000 Donations - - - - - -
Park Dedication Fees 35,019 104,403 50,000 165,000 100,000 100,000 Total Park Dedication 46,195 110,728 51,000 181,185 112,000 112,000 Federal Grants
Grants - Federal Seismic Retrofit Miner Rd #004 275,995 791,155 1,769,000 46,000 1,105,000 3,216,000 Total Federal Grants 275,995 791,155 1,769,000 57,900 1,105,000 3,216,000 ARPA State & Local Fiscal Relief Grant
Grants - Federal 2,383,361 2,383,361 2,383,361 - -
Total Federal Grants - 2,383,361 2,383,361 2,383,361 - -

REVENUE BY FUNDS
Draft Document
H.1.a
Packet Pg. 211 Attachment: Fiscal Year 2023-24 and 2024-25 Proposed Biennial Budget Draft (3138 : Proposed Biennial Budget 2023-24 and 2024-25)

REVENUE BY FUNDS
Biennial Budget Fiscal Years 2023-24 and 2024-25 90
FY 2020-2021 FY 2021-2022 FY 2022-2023 FY 2022-2023 FY 2023-2024 FY 2024-2025

ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED

REVENUE BY FUNDS
Draft Document
H.1.a
Packet Pg. 212 Attachment: Fiscal Year 2023-24 and 2024-25 Proposed Biennial Budget Draft (3138 : Proposed Biennial Budget 2023-24 and 2024-25)

REVENUE BY FUNDS
Biennial Budget Fiscal Years 2023-24 and 2024-25 91
FY 2020-2021 FY 2021-2022 FY 2022-2023 FY 2022-2023 FY 2023-2024 FY 2024-2025

ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED
Other Grants
Grants - Local (#4061)-Wilder Fields EBRPD 148,802 - 200,000 - 562,000 - Grants ABAG (#5501) Housing Element - 62,728 - 37,080 - - Donations (#4103) Mini Park / Crossroads - - 170,000 - - - Total Other Grants 148,802 62,728 370,000 37,080 562,000 - Transportation Development Act
Grants - State - 19,200 - 165,800 120,000 150,000
Grants - Local 44,192 49,101 - - - -
Grants - Local - - 80,000 85,800 - -
Total Transportation Dev Act Grants 44,192 68,301 80,000 251,600 120,000 150,000 Supplemental Law Enforcement Services Fund
Interest Revenue 2,011 1,343 1,000 5,207 4,000 3,500
Grants - State 156,727 161,285 135,000 165,271 165,000 165,000 Total SLES Fund 158,738 162,628 136,000 170,478 169,000 168,500 CCTA - Return to Source Transportation
Interest Revenue 8,822 5,817 2,000 10,108 8,500 7,500
CCTA Revenue 437,972 616,790 512,480 512,480 500,000
Total CCTA - RTS 446,794 622,607 514,480 522,588 508,500 7,500 CCTA - Projects
CCTA Revenue - 400,000 - - - -
Total CCTA - Projects - 400,000 - - - -
CCTA - Program 28C (Sub-regional Allocation)
Interest Revenue 759 620 200 2,011 2,000 1,500
CCTA Revenue 26,974 30,952 26,900 34,717 30,000 30,000
Total CCTA - Program 28C 27,733 31,572 27,100 36,728 32,000 31,500 Road Maint. Fee (Solid Waste Provider)
Interest Revenue 9,233 9,641 2,000 19,692 15,000 14,000 Project Reimbursement
Road Maintenance Fees 1,101,569 1,211,101 1,100,000 1,200,000 1,200,000 1,200,000 Total Road Maintenance 1,110,802 1,220,742 1,102,000 1,219,692 1,215,000 1,214,000 Wilder Community Maintenance Endowment
Interest Revenue 14,207 3,102 - 1,125 200 100
Total Wilder Maintenance Endowment 14,207 3,102 - 1,125 200 100 Field Maintenance Surcharge Fee (New FY 2020)
Interest Revenue 2,063 1,638 500 4,589 4,000 3,000
Sports Facility Surcharge 37,428 50,016 30,000 30,500 30,000 30,000 Total Field Maintenance Surcharge 39,491 51,654 30,500 35,089 34,000 33,000 Facility Improvement Surcharge (New FY 2020)
Interest Revenue 878 695 500 2,039 1,800 1,500
Facility Improvement Surcharge 23,905 35,616 50,250 42,500 40,000 40,000 Total Facilty Maintenance Surcharge 24,783 36,311 50,750 44,539 41,800 41,500 Affordable Housing
Interest Revenue 1,437 887 500 2,216 1,600 1,500
Miscellaneous Revenue 500 750 500 - - -
Total Affordable Housing 1,937 1,637 1,000 2,216 1,600 1,500

REVENUE BY FUNDS
Draft Document
H.1.a
Packet Pg. 213 Attachment: Fiscal Year 2023-24 and 2024-25 Proposed Biennial Budget Draft (3138 : Proposed Biennial Budget 2023-24 and 2024-25)

REVENUE BY FUNDS
Biennial Budget Fiscal Years 2023-24 and 2024-25 92
FY 2020-2021 FY 2021-2022 FY 2022-2023 FY 2022-2023 FY 2023-2024 FY 2024-2025

ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED
General Plan Surcharge
Interest Revenue 1,047 898 900 2,744 2,500 2,000
General Plan Surcharge 52,803 33,872 50,000 38,879 40,000 38,000 Total General Plan Surcharge 53,850 34,770 50,900 41,623 42,500 40,000 Permit Technology Surcharge (New Fee FY 2020)
Interest Revenue 212 207 100 663 500 500
Permit Technology Surcharge 15,753 10,178 18,500 11,525 12,000 12,000 Total Permit Technology Surcharge 15,965 10,385 18,600 12,188 12,500 12,500 Special Assessment District L-42
Property Tax 8,548 8,595 8,825 8,590 8,500 8,500
Interest Revenue 67 60 10 197 100 100
Total LLD (L-42) 8,615 8,655 8,835 8,787 8,600 8,600
Special Assessment District M-9
Property Tax 11,292 11,353 11,650 11,347 11,300 11,300
Interest Revenue 10 10 10 15 10 10
Total LLD (M-9) 11,302 11,363 11,660 11,362 11,310 11,310 Special Assessment District M-11
Property Tax 37,763 37,967 37,712 35,377 35,000 35,000
Interest Revenue - - - - - -
Total LLD (M-11) 37,763 37,967 37,712 35,377 35,000 35,000 Stormwater Utility
Interest 1,489 869 500 1,656 1,200 1,200
Miscellaneous Fees 1,396 1,418 500 - - -
NPDES Revenue 316,547 124,367 300,000 300,000 300,000 300,000 Total Stormwater Utility 319,432 126,654 301,000 301,656 301,200 301,200 Library Parcel Tax
Property Tax 522,468 523,917 523,848 526,000 526,000 526,000 Interest Revenue 2,278 2,319 1,000 5,265 4,000 4,000
Total Library Parcel Tax 524,746 526,236 524,848 531,265 530,000 530,000 Wilder Community Facilities District
Property Tax - Police Services 156,228 200,077 190,550 190,550 190,000 190,000 Property Tax - Park Services and Maintenance 203,306 304,353 276,685 276,685 277,000 277,000 Interest Revenue 685 265 300 889 700 600
Total Wilder CFD 360,219 504,695 467,535 468,124 467,700 467,600

REVENUE BY FUNDS
Draft Document
H.1.a
Packet Pg. 214 Attachment: Fiscal Year 2023-24 and 2024-25 Proposed Biennial Budget Draft (3138 : Proposed Biennial Budget 2023-24 and 2024-25)

REVENUE BY FUNDS
Biennial Budget Fiscal Years 2023-24 and 2024-25 93
FY 2020-2021 FY 2021-2022 FY 2022-2023 FY 2022-2023 FY 2023-2024 FY 2024-2025

ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED

CAPITAL PROJECT FUNDS
Capital Improvement - General
Project Reimbursement 115,288 73,700 75,000 75,000
Total General Capital (#700) - 115,288 - 73,700 75,000 75,000 Oaksprings Capital Fund
Interest Revenue 3,000 1,831 500 4,636 3,500 3,000
Total Oaksprings 3,000 1,831 500 4,636 3,500 3,000
Road and Drainage Stabilization Fund
Interest Revenue 8,653 5,277 5,000 12,281 9,000 9,000
Other Revenue - - -
Total Road & Drainage Stabilization 8,653 5,277 5,000 12,281 9,000 9,000

TOTAL ALL FUNDS
(Excl. Debt and Internal Service Funds) $ 22,300,316 $ 28,620,646 $ 29,388,891 $ 27,840,874 $ 28,291,048 $ 29,307,348 (Internal Service Funds and Debt - See Next Page)

REVENUE BY FUNDS
Draft Document
H.1.a
Packet Pg. 215 Attachment: Fiscal Year 2023-24 and 2024-25 Proposed Biennial Budget Draft (3138 : Proposed Biennial Budget 2023-24 and 2024-25)

REVENUE BY FUNDS
Biennial Budget Fiscal Years 2023-24 and 2024-25 94
FY 2020-2021 FY 2021-2022 FY 2022-2023 FY 2022-2023 FY 2023-2024 FY 2024-2025

ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED

INTERNAL SERVICE FUNDS (ISF)
Information Technology ISF
Interest Revenue 4,562 3,590 3,000 12,344 9,500 9,000
Miscellaneous Revenue - 4,530 - - - -
Charges For Indirect Costs 200,000 231,670 235,160 235,160 212,520 212,980 Total Info Technology ISF 204,562 239,790 238,160 247,504 222,020 221,980 Building Maintenance Fund
Interest Revenue 9,209 6,369 3,000 18,179 13,000 13,000 Charges For Indirect Costs 165,340 156,610 188,950 183,420 129,900 140,950 Total Building Maint ISF 174,549 162,979 191,950 201,599 142,900 153,950 Fleet Replacement ISF
Interest Revenue 6,686 4,866 2,000 14,577 11,000 10,500 Disposal of Fixed Asset 790 - 1,000 7,380 1,000 1,000
Charges For Indirect Costs 159,455 138,120 151,280 142,280 158,860 163,600 Total Fleet Replacement ISF 166,931 142,986 154,280 164,237 170,860 175,100 Risk Management (Liability / Property Insurance) ISF
Interest Revenue 909 783 500 3,009 2,000 2,000
Other Revenue - 37,091 - 13,856 - -
Charges For Indirect Costs 392,160 443,220 463,910 463,910 381,515 395,000 Total Fleet Replacement ISF 393,069 481,094 464,410 480,775 383,515 397,000 TOTAL INTERNAL SERVICE FUNDS $ 939,111 $ 1,026,849 $ 1,048,800 $ 1,094,115 $ 919,295 $ 948,030

GENERAL OBLIGATION DEBT SERVICE FUNDS
2014 GO Bond Debt Service (Series A and Series B)
Property Tax 1,101,012 1,228,581 1,225,000 1,120,104 1,120,000 1,120,000 HO Relief Tax 4,353 - - - - -
Interest Revenue 11,452 3,932 5,000 8,396 6,000 6,000
Bond Proceeds - - - - - -
Total 2014 GO Debt Service 1,116,817 1,232,513 1,230,000 1,128,500 1,126,000 1,126,000 2016 GO Bond Debt Service (Series A)
Property Tax 1,506,863 1,645,204 1,700,000 1,597,815 1,600,000 1,600,000 HO Relief Tax 6,025 - - - - -
Interest Revenue 14,439 4,896 7,000 11,056 8,000 8,000
Bond Proceeds - - - -
Total 2016 GO Debt Service 1,527,327 1,650,100 1,707,000 1,608,871 1,608,000 1,608,000 TOTAL DEBT SERVICE FUNDS $ 2,644,144 $ 2,882,613 $ 2,937,000 $ 2,737,371 $ 2,734,000 $ 2,734,000

REVENUE BY FUNDS
Draft Document
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Packet Pg. 216 Attachment: Fiscal Year 2023-24 and 2024-25 Proposed Biennial Budget Draft (3138 : Proposed Biennial Budget 2023-24 and 2024-25)

CITY STAFFING LEVELS
Biennial Budget Fiscal Years 2023-24 and 2024-25 95
City Staffing Levels
The City of Orinda provides municipal services that include public safety, public works, parks and recreation, and planning services. The City’s current regular employee staffing level consists of 33.5 FullTime Equivalent (FTE) positions supplemented by part-time employees. Sworn Police Services are provided under an agreement with the Contra Costa County Sheriff’s Office. Public Works maintenance services are augmented by work performed by MCE Corporation, a private contractor.

A historical comparison of staffing levels is included on the following pages.

Draft Document
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Packet Pg. 217 Attachment: Fiscal Year 2023-24 and 2024-25 Proposed Biennial Budget Draft (3138 : Proposed Biennial Budget 2023-24 and 2024-25)

CITY STAFFING LEVELS
Biennial Budget Fiscal Years 2023-24 and 2024-25 96
FY 2023 FY 2024 FY2025
FY 2019 FY 2020 FY 2021 FY 2022 CURRENT PROPOSED PROPOSED

CITY POSITIONS
City Manager 0.90 0.90 1.00 2.00 3.00 3.00 3.00
City Manager 0.90 0.90 1.00 1.00 1.00 1.00 1.00
Sr. Management Analyst - - - 1.00 1.00 1.00 1.00
Outreach & Education Coordinator - - - - 1.00 1.00 1.00 Office Assistant (Allocated) - - - - - - -
City Clerk 1.50 2.00 2.00 2.00 2.00 2.00 2.00
City Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Office Assistant - 1.00 1.00 1.00 1.00 1.00 1.00
Office Assistant (Allocated) 0.50 - - - - - -
Administrative Services
(Finance / Human Resources) 5.00 5.00 5.00 5.00 5.00 5.00 5.00 Director of Finance 1.00 1.00 - - - - -
Administrative Services Director 1.00 1.00 1.00 1.00 1.00 Accountant - - - - - - -
Senior Accountant 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Accounting Technician I/II/III 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Office Assistant (Allocated) - - - - - - -
Human Resources Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Police 1.50 1.00 1.00 1.00 1.00 1.00 1.00
Receptionist/Secretary - - - - - - -
Senior Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Community Services Officer - - - - - - -
Office Assistant (Allocated) 0.50 - - - - - -
Public Works & Engineering Services 11.00 12.00 11.00 11.00 11.00 11.00 11.00 Assistant Engineer 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Associate Engineer - - - - - - -
Senior Civil Engineer 1.00 2.00 2.00 2.00 2.00 2.00 2.00 City Engineer 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Director Public Works - - - - - - -
Director of Public Works 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Maintenance Worker I/II/III 3.00 3.00 3.00 3.00 3.00 3.00 3.00 P.W. Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Public Works Inspector 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Sr. Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Project Based - Limited Term 1.00 1.00 - - - - -
Parks & Recreation 9.50 9.50 8.50 8.50 8.50 9.50 9.50
Director of Parks & Recreation 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Recreation Supervisor I/II 1.50 1.50 1.00 1.00 1.00 1.00 1.00 Recreation Coordinator 2.00 2.00 2.00 2.00 2.00 3.00 3.00 Facilities & Parks Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Facility Maintenance Worker I/II 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Administrative Assistant I/II* 2.00 2.00 1.50 1.50 1.50 1.50 1.50 * 0.5 FTE Administrative Assistant I/II position currently vacant Planning 6.00 6.00 5.00 5.00 5.00 5.00 5.00
Director of Planning 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Senior Planner 2.00 2.00 1.00 1.00 1.00 1.00 1.00
Assistant / Associate Planner 2.00 1.00 1.00 1.00 1.00 1.00 1.00 Planning Technician - 1.00 1.00 1.00 1.00 1.00 1.00
Senior Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00

SUBTOTAL REGULAR CITY POSITIONS
Subtotal 35.40 36.40 33.50 34.50 35.50 36.50 36.50

CITY OF ORINDA STAFFING BY POSITION
Draft Document
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Packet Pg. 218 Attachment: Fiscal Year 2023-24 and 2024-25 Proposed Biennial Budget Draft (3138 : Proposed Biennial Budget 2023-24 and 2024-25)

CITY STAFFING LEVELS
Biennial Budget Fiscal Years 2023-24 and 2024-25 97
FY 2023 FY 2024 FY2025
FY 2019 FY 2020 FY 2021 FY 2022 CURRENT PROPOSED PROPOSED

CONTRACT POSITIONS
Contract (Contra Costa County Sheriffs Office assigned to Orinda = 14 FTE) Contract - Police Services 14.00 14.00 14.00 14.00 14.00 14.00 14.00 Police Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sergeant 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Deputies 9.00 9.00 9.00 9.00 9.00 9.00 9.00
Relief Deputy 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Investigator 1.00 1.00 1.00 1.00 1.00 1.00 1.00

GRAND TOTAL CITY & CONTRACT POLICE
TOTAL COMBINED 49.40 50.40 47.50 48.50 49.50 50.50 50.50 * In addition, there are part-time seasonal, hourly staffing in all departments with the Parks & Recreation Department accounting for the largest use of part-time program Staff. Part-Time Staff are also used for Parking Enforcement duties.

CITY OF ORINDA STAFFING BY POSITION
Draft Document
H.1.a
Packet Pg. 219 Attachment: Fiscal Year 2023-24 and 2024-25 Proposed Biennial Budget Draft (3138 : Proposed Biennial Budget 2023-24 and 2024-25)

APPROPRIATION LIMIT
Biennial Budget Fiscal Years 2023-24 and 2024-25 98
California voters approved propositions, amending the State Constitution, which require that the annual City budget include a calculation of the Appropriations Limit, sometimes referred to as the Gann Limit. This requirement was imposed by Proposition 4 (1979) and later amended by Proposition 111 (1990). The legislation imposes a restriction on the amount of government revenue which may be appropriated in any fiscal year.

Since the City of Orinda was formed after the adoption of a requirement for an Appropriations Limit, the City’s initial appropriations limit was established by the Contra Costa County Board of Supervisors. This was included on the ballot for the incorporation vote. Under State law the limit can be increased each year based on a specific formula and specified growth factors. The Appropriations Limit does not apply to all funds. It only applies to “proceeds of taxes” as will be explained below.

Each year, the adjustment to the Appropriations Limit takes into consideration two factors:
1) Change in the cost of living, and
2) Change in population
For each of these factors, the City may select between two optional factors.

SELECTION OF OPTIONAL FACTORS

1. Change in Population (City of Orinda vs. Contra Costa County) as estimated by the California Department of Finance. The City selects the change in Orinda population.

2. Change in State per capita Personal Income vs. Orinda Non-Residential Building Construction. The City selects the change in per capita personal income. * Change in non-residential assessed valuation was not available and given that the majority of the assessed valuation in Orinda is designated as residential this factor would be expected to be lower than the Change in Per Capita Income.

Options Population
1/1/2021
Population
1/1/2022
%
Increase
a. City of Orinda 19,496 19,478 -0.09%
b. Contra Costa County 1,161,240 1,156,471 -0.41%
Options % Increase
a. Change in State Per Capita Personal Income 7.55%
b. Change in Orinda Non-Residential Assessed Valuation N/A* Place holder – To be updated
after budget is adopted
Draft Document
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Packet Pg. 220 Attachment: Fiscal Year 2023-24 and 2024-25 Proposed Biennial Budget Draft (3138 : Proposed Biennial Budget 2023-24 and 2024-25)

APPROPRIATION LIMIT
Biennial Budget Fiscal Years 2023-24 and 2024-25 99
The Fiscal Year 2022-23 limit to which the adjustment is applied uses the 2021-22 (Prior Year) Appropriations Limit of $23,211,124, as adopted by the City Council on June 15, 2021 (Resolution No. 27-21). As shown in the calculation below, the appropriations limitation for the City of Orinda for Fiscal Year 2022-23 is established at $24,941,095.

Appropriation Limit Calculation FY 2022-2023
The 2022-23 Appropriations subject to the limit (“Proceeds of Taxes”) total $19,156,245. This total is based on the requirements of the Appropriations Limit which requires the assignment of all appropriated revenue to either a Proceeds from Taxes (i.e. Property Tax, Sales tax, etc.) or assigns the appropriation to a Non Proceeds of Taxes (i.e. Fees and charges, grants, etc.). Based on the analysis the City remains $5,784,850 or 23% below the authorized limit.

Factors Calculation
Population Change Orinda -0.09% 0.9991
State Per Capita Personal Income 7.55% 1.0755
Calculation of Factor for FY 2022-23 1.074532 0.9991 * 1.0755 Prior Year Appropriation Limit (2021-22) $23,211,124
Appropriation Limit FY 2022-23 $24,941,095 =23,211,124*1.074532 Draft Document
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Packet Pg. 221 Attachment: Fiscal Year 2023-24 and 2024-25 Proposed Biennial Budget Draft (3138 : Proposed Biennial Budget 2023-24 and 2024-25)

DECISIONS PACKAGES SUMMARY
General Fund Operating Budget Decision Packages
Decision Package # 1: Employee Retention and Recruitment Package– The City of Orinda recently conducted a series of “stay” interviews with employees as part of an effort to ensure we retain our employees in a difficult labor market. In addition, we sometimes have difficulty recruiting employees for vacancies or securing candidates identified commitments to join us if they apply and are selected. A package of modifications to the City pay and evaluation system have been identified which should mitigate some of these concerns. Implementation of many of the elements may require conferring with and /or consulting with the represented employees labor group. Expense Increase: $40,000 - $50,000
Decision Package # 2: Restructure Maintenance Operations – Various elements of the City’s maintenance operations are currently split between the Parks & Recreation and Public Works Departments. The City recently commissioned an organization review and analysis of these functions by an outside firm. A series of recommended actions from that review is expected to result in a better approach upon implementation. Expense Increase: $250,000 Decision Package # 3: Information Technology Services – Currently, the City relies exclusively on contract Information Technology services. That approach has proven to be less than effective, and a modified hybrid is recommended for implementation. Initially, a modification to the contract services to have an on-site presence for a number of days each week would assist, and during the 2023-24 Fiscal Year we would undertake an assessment in to how to best structure IT support. Ultimately, an in-house position may be added and supplemented by a lower level of contract services. That will result in some on-site presence and an ability to quickly respond and resolve issues complimented by access to array of services through a contract. Expense Increase:
$80,000
Decision Package # 4: Police Community Services Officer– Prior to the onset of the COVID Pandemic, the City has an additional position funded and filled in the Police Department under the contract with the Sheriff. The restoration of a Community Services Officer position is recommended to free-up officer time for more proactive patrol, to support expanded efforts related to crime prevention, Community Watch, youth services, and to assist with emergency operations and evacuation planning. Expense Increase: $183,000 Decision Package # 5: Plan Orinda Implementation Resources – In January 2023, the City Council approved the three components of the Plan Orinda initiative – the Downtown Precise Plan, the Housing Element, and the Safety Element. Each of these has multiple programs and actions which are required for implementation. This cannot be accomplished on a timely basis without additional resources. The addition of a Planning staff member and some contract resources is recommended to allow the City to move forward with implementation. Expense Increase:
$200,000
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Packet Pg. 222 Attachment: Decision Package Summary (3138 : Proposed Biennial Budget 2023-24 and 2024-25) General Fund Operating Budget Alternate Decision Packages Alternate Decision Package # 3-1: Additional Police Patrol Staffing– Orinda is a very safe community and has made effective use of the contract model for providing police services.

Additional sworn staffing through the contract with the Sheriff’s Department may be desirable.

In order to provide for an additional sworn position on every shift, it would require four additional officers. Expense Increase: $1,241,000 on-going and $31,000 one-time.

General Fund Fund Balance Decision Packages
Fund Balance Decision Package # 1: Information Technology Systems Upgrades [One-Time] – The City has numerous gaps in its technology tool kit including software and hardware needs, and these have been identified for some time through a variety of assessments. In addition, the “stay” interviews with employees identified the lack of appropriate technology and tools as a major source of employee concern and dissatisfaction. A prioritized list of IT investments can begin to be addressed through the addition of on-site staff as identified in Decision Package #3 together with this allocation for key components and equipment. Expense Increase: $500,000 Fund Balance Decision Package # 2: Contribution to Road Stabilization Fund 704[One-Time] – The Road Stabilization Fund was established as a funding source for required road repairs where slope stability is an underlying factor and which addressing would exceed the restrictions or availability of other funding sources. The Fund has been depleted and an additional allocation is recommended given available one-time funding. Expense Increase: $750,000 Fund Balance Decision Package # 3: Long Term Planning Fund 612[One-Time] – The Long-Term Planning Fund was established as a funding source for high-priority long-term planning efforts like General Plan updates which do not have an independent funding source. The Fund has been depleted by the recent Plan Orinda effort which resulted in a Downtown Precise Plan, Housing Element update, and Safety Element update. An additional allocation is recommended given available one-time funding. Expense Increase: $500,000
Fund Balance Decision Package # 4: Community Park Master Plan 10% Design [One-Time] – The City has been working to secure funding to implement the adopted Community Park Master Plan which would result in an upgraded amenity for the entire community. While grant funding has been secured for a first phase to start soon, including renovation and accessibility improvements of the existing restroom building, grant applications for additional phases have not yet been successful. Recently, a group of residents approached City staff to discuss a possible private funding effort. In order to make grant applications more competitive, and to perhaps also facilitate a private fundraising effort, it is believed that taking the design from the current conceptual level to a 10% design level would allow for better cost estimating and identification of logical phases, if phasing is required, with the costs of phasing identified. The closer a project is to shovel-ready, the better chance of success in securing funding. The requested funding would allow for a firm to be retained to start the detailed design and take that to the 10% level.

Expense Increase: $50,000
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Packet Pg. 223 Attachment: Decision Package Summary (3138 : Proposed Biennial Budget 2023-24 and 2024-25) Fund Balance Decision Package # 5: Downtown/Wilder Pedestrian/Bike Trail Preliminary Design [One-Time] – Provide multi-use path between Wilder Road and Downtown, overall, a distance of approximately one mile, from Wilder Rd./Orinda Fields Ln. to Moraga Way (via Brookwood Dr.). This project was included as a “Vision Project” in the 2011 Bikes Trails and Walkways master plan. Agreements, Permits and coordination with Caltrans required. A key benefit would be a safe bike connection when compared to the current highway bike use that Caltrans currently allows between Wilder Road eastbound Hwy. 24 on ramp and the Brookside/Moraga Way off ramp. Private property easements may also be required.

Coordination with the Brookwood Walkway project is required. This is a long-term project, and as a first step, performing preliminary planning and engineering work and developing cost estimates, etc. to allow application for potential grants, should be undertaken. Expense Increase:
$100,000
Fund Balance Decision Package # 6: Multi-Year Staffing to Support Expanded Capital Projects Implementation [One-Time] – If a number of Decision Packages as proposed this year get included in the Budget, and the City continues to seek to implement additional capital projects, there is a need for additional staffing in Public Works to manage the design and implementation of the projects. It is recommended that an additional limited term Assistant or Associate Engineer be retained for up to three years, depending upon which projects are pursued. An annual allocation for three years from available General Fund reserves in the amount of $200,000 would total $600,000. Expense Increase: $600,000
Fund Balance Decision Package # 7: Capital Projects Fund 700 [One-Time] – Fund 700 is the City’s catch-all fund for capital projects, though this does not have a dedicated source of revenue It is recommended that additional funds be designated for future capital projects. This would serve as a source of funding for any local match required for grant funded projects, could fund initial design or more to make projects more shovel ready to increase grant competitiveness, and/or fund high priority capital improvement projects. Expense Increase: $700,000 Fund Balance Decision Package # 8 : Facilities Maintenance & Replacement Fund 700 [OneTime] – The City currently contributes only $80,000 annually towards longer-term facilities maintenance and repair needs. As the City’s facilities age, there will be more need to identify funding to address those needs. Given the available General Fund balance above the City’s reserve goal, it is recommended that funds be set-aside to replace major building systems (HVAC, Elevator, Roof, Flooring) and to address other non-annual needs like painting. Expense Increase:
$700,000
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Packet Pg. 224 Attachment: Decision Package Summary (3138 : Proposed Biennial Budget 2023-24 and 2024-25)

BUDGET REFERRALS
May 26, 2023
Budget Referral # 1: EV Charging Stations – Explore the possibility of adding EV charging stations on private and/or public properties.

Response: The City has offered its facilities to both Tesla and Electrify America as possible charger sites. They continue to aware of the City’s interest. In addition, a new provider EVCS has been contacted, and has expressed interest in Orinda. The pending remodel of the Chevron Station proposes including an EV Charger. If the City were to consider installing chargers the cost of a Level 3 DC fast charger typically ranges from $25,000 to $50,000 for the equipment itself. Installation costs can range from $10,000 to $30,000 or more, depending on site-specific factors like trenching, electrical upgrades, and local permitting requirements. There may also be grants available. Parking used for chargers would also not be available for general use.

Budget Referral # 2: Encouraging Retail – Examine ways to encourage more retail businesses to fill vacancies and provide more opportunities for residents to shop locally. This could include some type of development incentive to encourage retail in new development or the use of staff or consultant services to undertake retail attraction in cooperation with commercial property owners.

Response: Policy options can be considered as part of the implementation of the recently adopted Downtown Precise Plan implementation. Additional resources are recommended under Decision package # 5 to assist in doing so. Additional staffing to focus on economic development or contract resources would require that funding be identified which would range from $50,000 to $120,000 per year depending upon which option were preferred.

Budget Referral # 3: Legislative Advocacy – The City of Orinda relies primarily on the League of California Cities for advocacy efforts. Other communities often supplement these efforts with direct contract services with a firm to do advocacy directly on the city’s behalf.

Response: A firm could be retained to undertake direct advocacy on an annual basis. The estimated annual cost would be $60,000 to $75,000 per year.

Budget Referral # 4: Coworking Space – A coworking space in the Library or Community Center has been suggested as a way to generate more activity Downtown and to provide a means to facilitate less travel by residents to work sites out of the City.

Response: Opportunities could be examined to establish a coworking space in the Library or the Community Center. If a space could be identified, there would be costs associated with the establishment and outfitting of a space, and on-going operating expenses.

H.1.b
Packet Pg. 225 Attachment: Decision Package Summary (3138 : Proposed Biennial Budget 2023-24 and 2024-25) Budget Referral # 5: Establish an Off-Leash Dog Park - Title – City parks require dogs to be leashed at all times. There is some demand for a dedicated off-leash dog park.

Response: Possible sites would need to be identified and evaluated. Capital costs would then need to be determined through a level of preliminary design and capital funding identified and dedicated. Once open, a dog park would require additional on-going operational support and annual maintenance funding.

Budget Referral # 6: Formal Ambassador System for Community Partners – An Ambassador System for Community Partners is a structured program that establishes and maintains relationships between an organization, the City, and its community partners. The purpose of this system is to create a network of ambassadors who act as representatives and advocates for the organization within the community. The formal Ambassador System for Community Partners serves as a bridge between the organization and its community, promoting positive engagement, trust, and collaboration. By leveraging the expertise and passion of community partners, the organization can enhance its outreach efforts, expand its influence, and achieve its mission more effectively.

Response: City Council members and staff already serve as formal Ambassadors for the City. If that network were to be expanded, an initial starting point could be members of the City’s Commissions and other advisory Boards. A level of staff resources would be required to support such an initiative.

Budget Referral # 7: Provide Better Pedestrian and Bicycle Connections to Wilder – The City’s Bikeways, Trails, and Walkways Master plan identifies the need for a Wilder/Downtown Class 1 Multi-Use Path. This path would better connect the Wilder area with Downtown and the BART station, it would also eliminate the need for bicycles to use the shoulder of Highway 24.

Response: The City has been looking at possible grants to fund this and other trail/path projects. In order to make such a project more competitive for grants, an initial level of funding to undertake preliminary engineering and a right-of-way assessment would be desirable. The estimated amount of funding to undertake this effort is $100,000 (OneTime Funding). See Fund Balance Decision Package # 5.

Budget Referral # 8: Quarterly Community Locales Council Meetings – Hosting one City Council meeting a quarter in an off-site location in the community has been suggested as way to better engage the community in City issues. For example, hosting them at elementary schools on a rotating basis.

Response: Off-site meetings are a possibility though some technical and logistical hurdles are in place, especially now that the City has transitioned to a hybrid format for Council meetings.

H.1.b
Packet Pg. 226 Attachment: Decision Package Summary (3138 : Proposed Biennial Budget 2023-24 and 2024-25) Budget Referral # 9: Implicit Bias Training – The City currently requires staff to participate in a web-based Implicit Bias Training. It has been suggested that an annual training in person for Council Members and staff would be a more engaging way to accomplish the training.

Response: A single annual training is certainly possible, and the estimated cost to have a firm conduct such training would be $10,000 to $15,000 each year.

Budget Referral # 10: Equity Based Analysis of Personnel and Customer Service – The City Council’s recent strategic planning session identified the desirability of utilizing an Equity lens for all City decision making processes. Undertaking a specific initial analysis has been suggested to jump-start the consideration of Equity in certain key areas of City operations.

Response: The City could retain a firm to assist in an initial evaluation. The estimated cost range for such an effort would be $15,000 to $25,000.

Budget Referral # 11: Enhance Engagement with the Orinda Union School District – The importance of the quality of schools in Orinda and what the City can do support education and the schools was identified as another key lens. Currently the City Council and School Board have a 2 X 2 Committee with two School Board members and two City Council members, which meets regularly. It was suggested that other means to enhance co-interaction would be desirable such as through occasional joint meetings of the full bodies.

Response: A review of ways to enhance co-interaction can be assessed initially by the existing 2 X 2 with specific recommendations to be considered by both full bodies.

Budget Referral # 12: Public Safety Engagement – The City Council has an existing two-member Public Safety Committee that meets on as needed basis, but typically at least twice a year for an annual and mid-year update from the Police Department. With this being one engagement opportunity with the community regarding policing, are there others which may be desirable? Response: Orinda has been named the 5th safest city in California by MovingWaldo recently and is one of two cities in Contra Costa County on that list. The website based its rankings on FBI crime statistics and data from Neighborhood Scouts. Each Spring the Police Chief provides the community an annual report which looks back at the prior calendar year, and then there is an update in the fall that looks the mid-year.

Opportunities exist to perhaps expand how these annual and mid-year updates are shared with the community.

H.1.b
Packet Pg. 227 Attachment: Decision Package Summary (3138 : Proposed Biennial Budget 2023-24 and 2024-25) Budget Referral # 13: Private Drainage Facilities Assistance – The storm drain system in Orinda is a mix of private and public facilities, with much of the system being private with maintenance of the private elements the responsibility of the private property owner. Is there an opportunity for the City to facilitate or help to ensure property owners are meeting their obligations to prevent downstream flooding risk such as assessment districts or other tools? Response: The City works to communicate to property their obligations and remind them of such prior to the start of each rainy season. However, experience shows that many do not actively meet their obligations in advance of the wet weather season.

Exploration of options to perhaps offer some type of assessment district or other tools for neighborhoods to consider would require additional staff resources.

H.1.b
Packet Pg. 228 Attachment: Decision Package Summary (3138 : Proposed Biennial Budget 2023-24 and 2024-25)

TOTAL ON-GOING ONE-TIME
Working Cash July 1, 2022 General Fund 11,451,234
Contingency/Emergency 50% per Policy (7,940,766)
OPEB Retiree Medical (80,000)
Reserve for Long Range Planning (Fund 612) (449,141)
Fleet Replacement Contingency (Fund 605) (300,000)
Road Maintentance Contingency (Fund 704) (300,000)
Longterm And General Plan Contingency (Fund 612) (300,000) Subtotal, Reserves (9,369,907)
Carryover from Prior Years
Available Working Cash June 30, 2023 2,081,327 2,081,327 FY 22-23 Projected Surplus from baseline operations 2,209,093 2,209,093 4,290,420 - 4,290,420
Add: Revenue Projections for FY2023-24
On-Going (Baseline) 15,835,100 15,835,100
One-Time
Total Revenues 15,835,100 15,835,100 -
Subtract: Proposed Expenditures for FY2023-24
On-Going (Baseline?) (15,068,442) (15,068,442)
One-Time
Total Expenses (15,068,442) (15,068,442) -
Surplus/(Deficit) 766,658 766,658 -
5,057,078 766,658 4,290,420
Recommended Decision Packages

1. DP #1: Employee Retention and Recruitment (45,000) (45,000)

2. DP #2: Restructure Maintenance Operations (250,000) (250,000)

3. DP #3: Information Technology Services (80,000) (80,000)

4. DP #4: Community Services Officer (183,000) (183,000)

5. DP #5: Plan Orinda Implementation (200,000) (200,000)

6. DP #6:

Offsetting Revenue
Total: Decision Packages (758,000) (758,000) -
Recommended Alternate Decision Packages

1. ADP#1 Additional Police Patrol Staffing (1,272,000)

2. ADP #2:

Total: Alternate Decision Packages (1,272,000) - -
FY 2023-24 GENERAL FUND BUDGET BALANCING SPREADSHEET
Initial Draft
Estimated Beginning Available Working Cash July 1, 2023 Subtotal: Estimated Available Working Cash Before Decision Packages Sample/Draft
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Packet Pg. 229 Attachment: Budget Balancing Spreadsheet Tool (3138 : Proposed Biennial Budget 2023-24 and 2024-25)

TOTAL ON-GOING ONE-TIME
FY 2023-24 GENERAL FUND BUDGET BALANCING SPREADSHEET
Initial Draft
Recommended Fund Balance Decision Packages

1. FBDP #1: Information Technology Systems Upgrades (500,000) (500,000)

2. FBDP #2: Contribution to Road Stabilization Fund (750,000) (750,000)

3. FBDP #3: Long Term Planning Fund 612 (500,000) (500,000)

4. FBDP #4: Community Park Master Plan 10% Design (50,000) (50,000)

5. FBDP #5: Downtown/Wilder Pedestrian/Bike Trail Preliminary Design (100,000) (100,000)

6. FBDP #6: Multi-Year Staffing for Expanded Capital Projects Implementation (600,000) (600,000)

7. FBDP #7:Capital Projects Fund 700 (700,000) (700,000)

8. FBDP #8: Building Maintenance Internal Service Fund 603 (700,000)

9. FBDP #9:

Offsetting Revenue -
Total: Fund Balance Decision Packages (3,200,000) - (3,900,000) 1,099,078 8,658 390,420
Budget Referrals

1. BR #23-1: EV Charging Stations

2. BR #23-2: Encouraging Retail (120,000)
Offsetting Revenue -

3. BR #23-3: Legaslative Advocacy (75,000)

4. BR #23-4: Coworking Space -

5. BR #23-5: Establish Off-leash Dog Park -

6. BR #23-6: Formal Ambassador System for Community Partners -

7. BR #23-7: Provide Better Pedestrian and Bicycle Connections to Wilder -

8. BR #23-8: Quarterly Community Locales Council Meetings -

9. BR #23-9: Implicit Bias Training (ongoing) (15,000)

10. BR #23-10: Equity Based Analysis of Personnel and Customer Service (one time) (25,000)

11. BR #23-11: Enhance Engagement with Orinda Union School District -

12. BR #23-12: Public Saftey Engagement -

13. BR #23-13: Drainage Facilities Assistance -
Total: Budget Referrals (195,000) - -
Estimated Available Working Cash After Budget Referrals June 30, 2022 904,078 8,658 390,420 Estimated Available Working Cash After Decision Packages Sample/Draft
H.1.c
Packet Pg. 230 Attachment: Budget Balancing Spreadsheet Tool (3138 : Proposed Biennial Budget 2023-24 and 2024-25) City Council
Staff Report
Agenda Item: H.2
Date: June 6, 2023
Department:

Public Works and
Engineering Services
AGENDA TITLE: Proposed Draft Capital Improvement Plan (Fiscal Years 2022/2023- 2027/2028
RECOMMENDATION:

Staff recommends the City Council review, discuss, and provide comments on the proposed Draft Capital Improvement Plan
BACKGROUND:

The CIP identifies public infrastructure projects and funding sources for long-term investments that are designed to protect, preserve, and enhance the City's infrastructure, extend the useful service life of public facilities and improve or enhance delivery of City services. Infrastructure includes transportation and drainage projects (overseen by Public Works Dept.) and parks, recreation and city building projects (overseen by Parks & Recreation Dept.). The City Council annually discusses priorities, overall funding of future projects, and new projects to be added to the CIP.

The CIP is updated annually, using the following process:
• Staff presented potential project lists to City Council for discussion and comments on May 2, 2023.
• Staff incorporated comments received at the above meeting about new projects and significant changes (if any) in current projects and is presenting them as a draft CIP at the subject meeting (June 6, 2023).
• Staff will present the draft CIP Update (with any changes directed at the June 6, 2023 meeting) to the Planning Commission for reviews of the new proposed projects for conformance with the General Plan, scheduled on June 13, 2023 • Staff will review the CIP projects that utilize Fund 106 at the monthly SSTOC meeting on June 14
• Staff presents the final CIP Update to City Council for adoption, scheduled on June 20, 2023.

The subject 5-year Capital Improvement Plan (CIP) covers the estimated activity during an overall six year period: the current Fiscal Year 2022-23 (July 1, 2022-June 30, 2023) and the subsequent five years (July 1, 2023-June 30, 2028).

The CIP is a financial planning document which relies on estimates of available resources. Consistent with the two-year city operating budget cycle, the first two fiscal years of the final approved CIP is incorporated into the City’s biennial operating budget and appropriated for expenditure at that time. The CIP and the operating budget are H.2
Packet Pg. 231
reviewed and potentially revised each year in order to utilize the most current data for financial planning purposes. For Capital Projects it is important to look beyond the twoyear city operating budget cycle; in some cases, the City may have accumulated funds over multiple years, or it may still be in a saving mode to address critical deficiencies.

Therefore, a forward five-year period is analyzed.

As with any “plan” it is not uncommon to make adjustments based on current conditions.

In light of the current economic environment, Staff recommends a fiscally conservative approach to only fund the most essential projects. Staff utilize cost data from current projects to estimate future costs and update the CIP when comparable data is available.

For projects where the scope is not yet well defined, and for projects scheduled for later years in the five-year forecast, the uncertainty of budget estimates is higher.

Even after this CIP is adopted, if significant decreases in revenue occur or if bids for projects are much higher than estimated, the City Council will still have the opportunity to postpone or cancel projects, on an individual case by case basis, prior to authorizing a major capital expenditure (over $60,000).

DISCUSSION:

Based on direction and feedback received at the May 2, 2023, City Council meeting, Staff performed project analysis and cash flow projections, balancing the various fund sources to strive to maintain acceptable minimum levels. The result of this work is a draft CIP document (Attachments A-H).

The following details should be noted:
• Since final expenditures for the current fiscal year (2022-23, ending June 30, 2023) are not yet available, estimated amounts are shown. • Projects completed in the current fiscal year are included in the CIP document to properly account for the budgeted costs during this period. No budget is shown for such projects in the forward five-year period and they will not appear in future CIP documents
• Certain projects are included that are contingent on grant funding, as noted in the project detail sheets (e.g. Project #4191, Glorietta/Martha Raised Crosswalk/speed table, possible SRTS funding).
• Staff utilizes capital planning software called “Plan-It” to manage projects and prepare the CIP documents. This requires that Finance Dept. financial records be reconciled with data in the Plan-It software. The attached Draft CIP represents a reasonably accurate depiction for tonight’s purposes; however, minor inconsistencies may exist at this point. Staff will complete a thorough reconciling of the data and reflect corrections, if any, in the final Proposed CIP. • The final CIP will include a Table of Contents, updated charts in the Executive Summary/Overview and Resolutions
Staff included in the CIP the proposed and selected new projects shown in the May 2, 2023, staff report, as follows:

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PW 1.1 2027 Annual Pavement Project
PW 1.2 Moraga Way Pathway Project – Phase 3
PW 1.3 2023 Annual Storm Drain Repair (Category B)
PW 1.4 2024 Annual Storm Drain Repair (Cat. B)
PW 1.5 2025 Annual Storm Drain Repair (Cat. B)
PW 1.6 2026 Annual Storm Drain Repair (Cat. B)
PW 1.7 2027 Annual Storm Drain Repair (Cat. B)
PR 2.1 Orinda Oaks Park Restroom Replacement
Winter Storm damage Repair Projects
PW 1.8 Glorietta SD Pipe Repair
PW 1.9 Miner Rd. Culvert Repair (near Cam. Don Miguel)
PW 1.10 Upper El Toyonal road stabilization (Winter Storm damage) PW 1.11 North Lane Pipe (48”) Lining
Based on additional Winter Storm damage assessment work, Staff is also proposing the following necessary repair projects:

PR 1.1 City Hall Perimeter Drainage Improvements
PW 1.12 Bobolink Rd. (near 46) road stabilization
PW 1.13 57 Tarry Ln. Embankment Repair
As requested, staff also reviewed and updated the Unfunded CIP Project List, and proposed changes as indicated in Attachment H.

It is also recommended that City Council appropriate at least $500,000 from the General Fund to Fund #704 Road/Drainage Stabilization, to maintain a $400,000 minimum fund balance, consistent with past practice. Fund Balance Decision Package #2 presented with the operating budget addresses this issue.

NEXT STEPS:

Based on direction and feedback from this meeting, Staff will finalized the CIP documents and follow the process described earlier in this report. The final Proposed CIP will be submitted for approval by the City Council on June 20, 2023.

FISCAL IMPACT:

The Draft CIP (based on the entire 6-year period shown in the Attachments) identifies a total of $50 million in projects. This CIP proposes $17 million in funded projects for the 2023-24 fiscal year.

The revenues in all funds are projected to be balanced with expenditures and the intent is that no funds will show a projected negative balance at the end of each of the five forward fiscal years.

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Packet Pg. 233
ATTACHMENTS:

A. Executive summary & Overview draft 5-31-23
B. Plan-It Report by Category
C. Report_Planit_by Source Summary 6
D. SOURCES AND USES OF FUNDS 5-31-2023 Draft
E. Fund Sounces descriptions
F. Acronyms
G. Glossary
H. Master Unfunded CIP Project List semi final draft for 6-6-23 CC I. Plan-It Project Detail Draft 5-31-23
Respectfully Submitted by:

Scott Christie
Public Works Director
Prepared By: Scott Christie, Public Works Director
Approved by:

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Packet Pg. 234
City of Orinda
Capital Improvement Plan
FY22/23 through FY27/28
Executive Summary
The Public Works & Engineering Services Department annually updates the Capital Improvement Plan (CIP) to identify the infrastructure needs for public roadways, drainage systems, parks, and community facilities. Infrastructure includes transportation and drainage projects (overseen by Public Works Dept.) and parks, recreation and city building projects (overseen by Parks & Recreation Dept.). The CIP establishes the project priorities within the City and allocates funding resources to complete the planned work. The CIP includes expected expenditures for the current fiscal year 22/23 (July 1, 2022 through June 30, 2023) and forecasts a five-year plan of future expenditures through June 30, 2028. Budgets and appropriations are made for the first two Fiscal years in the adopted Biennial Budget (FY 23/24 and FY 24/25.) This CIP allocates $ 17 million for 52 funded projects/programs for FY23/24. The majority of expenditures are for Transportation/Drainage projects, estimated at $14 million or approximately 80% of the FY23/24 CIP expenditures.

The overall CIP (covering six years) identifies $50 million of estimated funding for 78 projects, significant maintenance capital outlay expenditures and programs to accommodate restricted funding source reporting and monitoring requirements.

The anticipated projects are distributed by the improvement category. In recent years the City met its financial commitment to rehabilitate the pavement condition of the worst residential roadways, and is now focused on maintaining the condition of the roadway system. New priorities for the City are fire prevention and drainage repairs, which have been supported by the public with the passing of Measure R. This CIP includes significant expenditure plans to address these priorities.

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Packet Pg. 235 Attachment: Executive summary & Overview draft 5-31-23 (3132 : CIP draft) City of Orinda
Capital Improvement Plan
FY22/23 through FY27/28
Overview
Introduction
The Capital Improvement Plan (CIP) is an investment plan that supports the quality of life in Orinda by providing for the design and construction of new improvements, and the rehabilitation of existing facilities that benefit the residents of the community. The most prominent City facilities include: City Hall, Community Center, Library, Art & Garden Center, Maintenance Yard, numerous City parks, the extensive public storm drain system, and over 92.7 miles of public roadways. The CIP is updated annually in compliance with California State laws and City policies as a revolving five-year program that is a guide for identifying current and future fiscal allocations. The upcoming fiscal year begins July 1, 2023 and ends June 30, 2024 (FY23/24). CIP projects are included in the budget adopted by the City Council.

The CIP program outlines the City of Orinda’s infrastructure needs/priorities and provides the City with a finance strategy. The purpose of adopting a CIP is to: identify and coordinate those capital improvements deemed necessary to accommodate orderly improvements; set policy direction for capital improvements; and ensure capital facilities are provided in a timely manner. This strategic planning document supports the City by seeking to provide benefits to the community in the City’s 38th year of incorporation.

Major capital improvements can require several years to strategically plan, design, fund, and finally construct. The program, as a whole, is an effort to coordinate the identification of dependable funding resources with the implementation of projects that respond to current needs and priorities.

This CIP also includes a number of maintenance and other non-capital type programs to accommodate restricted funding source reporting and monitoring requirements. Due to the current financial climate, the City’s main focus is identifying dependable funding resources for the five years covered in the CIP. By correlating the proposed public improvements to the City’s capacity for funding, the CIP helps maximize the funds available and schedules the expenditures over a period of five years.

This CIP document included information on projects underway in the current fiscal year and provides information and funding for currently approved projects and new proposed projects going forward for a period of five years. The CIP is divided into four sections:

I - Overview
II - Capital Improvement Plan Project Descriptions
III - Financial / Fund Source Summaries
IV – Appendices
Budgeting Process
Projects and programs identified in the CIP originate from many sources. The previous year’s CIP provides the basis for most of the projects into the next CIP. Staff works in coordination with the direction for City Council to generate new projects for consideration in the coming year’s CIP budget. Staff reviews the proposed projects in conjunction with the estimated revenue and H.2.a
Packet Pg. 236 Attachment: Executive summary & Overview draft 5-31-23 (3132 : CIP draft) City of Orinda
Capital Improvement Plan
FY22/23 through FY27/28
expenditure information provided by the Finance Department. The CIP is prepared in accordance with generally accepted accounting principles. The CIP development process generally starts in the spring with staff presenting project proposals for discussion by City Council. The City Council provides feedback to Staff for inclusion in a draft and then later the final CIP which is targeted for adoption prior to the start of the upcoming fiscal year. The proposed new projects are also reviewed for compliance with the Orinda General Plan by the Planning Commission prior to adoption by City Council.

Funding Sources
The CIP is funded and financed through a variety of funding sources which include: the Measure R – 1 cent add-on sales tax, development impact fees, gas tax, Countywide Sales Tax (CCTA Return to Source), grants, internal service funds, and funds allocated from the general fund to a General Capital Fund as well as special designations of General funds for long term plans. The CIP includes projections of available funding which includes, contributions from reserves (funds collected in prior years) as well as estimated revenue.

In order to simplify the presentation of the types of funding used for Project Funding, the funding for the overall six year period reflected in the CIP has been summarized into six major categories as described below.

CIP MAJOR CATEGORIES OF FUNDING
The funding sources are generally categorized in the following groups. For further detail of each funding source, please refer to the “Funding Sources” descriptions located in the Appendix.

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Packet Pg. 237 Attachment: Executive summary & Overview draft 5-31-23 (3132 : CIP draft) City of Orinda
Capital Improvement Plan
FY22/23 through FY27/28

1. General Fund reserves are sometimes segregated into sub-funds to provide funding of priority projects. The City Council must authorize the contribution / designation on a case by case basis. The following funds / sub-funds are typically used for this purpose:
 General Capital Fund
 General and Long Term Plans
 Road/Drainage Stabilization Fund

2. City Restricted Special Fees; Charges; and Local Tax revenue can include local voter approved taxes including: sales taxes, bond issuances, and parcel taxes; Fees collected as user charges and or surcharges for use of City services and facilities.  2012 (Measure L) – ½ cent add-on sales tax (Replaced by voters as of April 1, 2021 – see 2020 Measure R)
 2018 (Measure J) Library– parcel tax
 2020 (Measure R)- 1 cent add-on sales tax effective 4/1/2021 for 20 years  Special Restricted Road Maintenance Fees – collected from the solid waste provider
 Stormwater Utility Fund fees collected from property owners  Parks & Recreation Facility and Sports user surcharges

3. State and Regional Taxes include funding taxes collected by other agencies and then allocated to the City based on a funding agreement or state law.  CCTA (Countywide Sales Tax) – Return to Source, and a regional allocation referred to as Program 28c
 Gas Tax/HUTA – State levied gasoline taxes collected and distributed under different sections of State law;

4. Development Impact Fees are fees collected to mitigate for specific impacts of development or growth within the community, and a one-time contribution from the Developer of the Wilder Project includes the following:
 Drainage Impact Fees
 Park Dedication Fees
 Transportation Impact Fees
 One-time endowment Wilder (Funds programmed for depletion)

5. Grants are applied for by City Staff and used specifically for the project identified in the application. Generally the City will need to provide a local match portion to the grant funds but it is a valuable outside resource to leverage as little as 10% city funds toward a project.

Grant funds are typically provided on a reimbursement basis.  Federal Grants – Active Transportation Program, Highway Bridge Program, FEMA, Surface Transportation Program, Safe Routes to School, etc.

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Packet Pg. 238 Attachment: Executive summary & Overview draft 5-31-23 (3132 : CIP draft) City of Orinda
Capital Improvement Plan
FY22/23 through FY27/28
 State Grants – Transportation Development Act, OES PSPS, HCD Development and Parks Proposition 68
 Local Grants – Transportation Livable Communities, BART grants, East Bay Regional Park District (Measure WW), projects, etc.; Regional competitive CCTA Project Specific grants; Association of Bay Area Governments; MTCTransportation Development Grants  Donations from Community Foundations and other sources

6. Internal Service Funds collect annual charges as part of the department operating budgets to fund:
 Building Maintenance and major facility operating system replacement  Vehicle and heavy equipment replacement (not included in the CIP)  Information and Technology equipment and system replacements (not included in the CIP)
The Finance Department provides final fund balances from the previous fiscal year as well as revenue projections for each fund through the five year CIP period. CIP Project Managers then allocate expenditures by fiscal year for their assigned projects. Many of the CIP projects are funded from restricted funding sources. The restrictions vary, some funds are restricted to a particular development and any improvements within that area, while other funds are limited to a CIP category. Development related funding sources are primarily fees paid by developers to mitigate the impact the development will create and cannot be used for other needs. For example, fees collected for park and recreation improvements cannot be used for street improvements.

When possible based on funds available and the priority needs of the City, the City Council can appropriate General Fund monies for project needs. The current funds used for this purpose are the General Capital Fund and the Road and Drainage Stabilization Fund. (Note that the General and Long Term Plan Fund is a similar fund but not included in the CIP, as it does not fund capital projects).

The Financial Summary in Section III provides information on estimated revenue, expenditures, and use of accumulated fund balances for each fund including the specific projects by fiscal year. Upon completion of a project, any remaining balance remains as a part of the fund’s reserves and is available for the City Council to direct for use on future projects.

Project Funding Criteria
The structural integrity and safety of the Orinda roadway system is one of the highest infrastructure priorities of the community, along with recently high priority goals of wildfire prevention and drainage repairs. New revenue from Measure R will help meet these priorities. The CIP projects contained within this program have been carefully evaluated to ensure: 1) The City’s capital improvement needs are met, both now and in the future; and 2) The City Council’s strategic priorities and goals are met. The City Council uses the following criteria to determine mandatory, necessary, and desirable capital improvement project priorities:

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Packet Pg. 239 Attachment: Executive summary & Overview draft 5-31-23 (3132 : CIP draft) City of Orinda
Capital Improvement Plan
FY22/23 through FY27/28
• Health and Safety – Projects are required to ensure the safety of the citizens • Compliance – Projects are in accordance with Federal and State Law • Legal – Projects that are legally obligated to be constructed • In Progress – Projects underway but not completed
• Joint Agreements – Cooperative projects with outside agencies and/or cities • Development Related Projects – Funding by development driven projects • Grants and Leveraging – Projects utilize minimal local funds to supplement large grants Program Process
The preparation of the Capital Improvement Plan for the City of Orinda is a coordinated effort between Public Works/Engineering, Parks & Recreation/Facilities and Administrative Services/Finance. Projects are prioritized and the list is evaluated to determine if funding is available or if a project should be listed in the unfunded future improvement category. The CIP is presented to the City Council for consideration and input. The listing of projects is then reviewed by the Planning Commission who then makes a determination of General Plan conformance. The CIP as recommended by the City Manager is then presented to the City Council for review and public input prior to final adoption by the Council.

The CIP emphasizes project planning, with projects progressing through a number of phases prior to completion. At any given phase, Council has the opportunity to re-evaluate and make adjustments to a project given cost escalations, changing priorities, and/or funding challenges.

Typically projects are designated to be in the CIP, are then studied, and subsequently follow the normal process of design (including preliminary engineering and environmental compliance work), bid, and construction. Because of limited funding and resources, projects may encompass only the initial study or design. This gives Staff an opportunity to seek grants and other sources of revenues to bring projects to fruition.

Project Descriptions
The Capital Improvement Plan Project Descriptions in Section II presents a summary of each proposed funded capital project, provides a narrative, a proposed schedule, a budget for proposed expenditures, and proposed funding sources. Project descriptions also include photos and/or maps.

Estimates for carryover projects are updated as necessary to reflect current costs. The City Council adopts a budget and authorizes project expenditures based on the estimates prepared as part of the CIP. It is sometimes necessary that as design, engineering, and cost studies are completed, they create the need for a modification of the adopted Budget. The Appendix of the CIP includes a list of unfunded CIP projects.

The emphasis on long-range capital planning focuses attention on current and future needs of the City and balancing these needs with the City’s fiscal resources.

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Packet Pg. 240 Attachment: Executive summary & Overview draft 5-31-23 (3132 : CIP draft) City of Orinda
Capital Improvement Plan
FY22/23 through FY27/28
Economic Overview
Although the coronavirus pandemic’s impacts appear to be behind us, the current inflation and labor shortage (in construction and related trades) is impacting bid prices and therefore capital project budgets. Therefore Staff has recommended only higher priority projects be delivered, and extended the project timelines for some projects to later dates. The heavy winter storms earlier this year impacted many city facilities and related repair projects are included in this CIP. The revenue projections are generally conservative, with the hope that any surplus revenue can buffer short economic slowdowns. Since the CIP relies on estimates there is the potential for increased inflationary pressures to impact future updates to the CIP in terms of project costs and available revenue.

Focus on Fiscal Year 23/24 Project Expenditure Budgets and Funding Sources FY 23/24 CIP budgeted expenditures are estimated to be $17 million. Transportation/Drainage projects are estimated at $14 million; this amount represents approximately 80% of the FY 23/24 CIP budget.

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Packet Pg. 241 Attachment: Executive summary & Overview draft 5-31-23 (3132 : CIP draft) City of Orinda
Capital Improvement Plan
FY22/23 through FY27/28
The projects that will be undertaken in FY 23/24 utilize a variety of funding sources: Grants (40%), Special Restricted Fees & Local Taxes (45%), State & Regional Taxes (14%) and General Fund appropriations (2%):

Conclusion
The funds programmed in this year’s Capital Improvement Plan reflect the funding revenue challenges experienced by the City of Orinda. The CIP represents optimized use of available local funds by leveraging State and Federal funds to achieve the Council’s ongoing priority of infrastructure improvements.

Respectfully submitted,
David Biggs
City Manager
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Packet Pg. 242 Attachment: Executive summary & Overview draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California

PROJECTS BY CATEGORY
'22/'23 '27/'28 thru
Category # '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total

CITY BUILDINGS & FACILITIES
Community Center Window Replacement 4016 250,000 250,000 Community Center HVAC 4050 65,000 65,000
Community Center Exterior Painting 4083 150,000 150,000 Community Center Accessibility Improvements 4086 700 15,000 15,000 15,000 15,000 15,000 75,700 City Hall Slide Stabilization 4108 498,000 498,000
Community Center Roof Replacement 4141 391,900 391,900
City Hall Elevator 4145 20,000 20,000
Install Mini Split HVAC System at Orinda Library 4160 30,000 30,000 Library Boiler Replacement 4161 125,000 125,000
Solar Back-Up Community Center 4164 415,169 415,169
Library Roof Replacement 4173 85,000 85,000
Library HVAC Modernization 4174 190,000 190,000
Library Exterior Painting 4175 150,000 150,000
Library Exterior Accent Tile Replacement 4179 100,000 100,000 Community Center Vinyl Flooring Replacement 4180 50,000 50,000 Art & Garden Ctr Audio Visual 4181 20,000 20,000
City Hall Exterior Painting 4182 130,000 130,000
Library elevator modernization 4192 180,000 180,000
Emergency generators - various buildings 4193 300,000 300,000 Community Center Carpet Replacement 4196 55,000 55,000
City Hall Perimeter Drainage Improvements PR1.1 20,000 58,788 78,788 CITY BUILDINGS & FACILITIES Total 1,430,769 1,618,788 265,000 15,000 15,000 15,000 3,359,557

PARK IMPROVEMENTS
Mini Park (Crossroads Park) 4103 295,000 295,000
Community Park Renovation Plan & 4112 140,000 652,000 792,000 Improvements
Lighting retrofit (LED) - tennis courts 4194 56,000 56,000 Lighting retrofit (LED) – Wilder fields #1 & #2 4195 300,000 300,000 Orinda Oaks Park Restroom Replacement PR2.1 150,000 150,000 PARK IMPROVEMENTS Total 196,000 1,097,000 300,000 1,593,000

TRANSPORTATION / DRAINAGE
Miner Road Bridge Seismic Retrofit 0044 27,000 877,000 904,000 Bear Creek Bridge Seismic Retrofit 0087 29,000 1,091,000 1,120,000 Camino Pablo Path-Orinda Way to Monte Vista 3066 1,620,000 1,620,000 Glorietta-Rheem SD Repair PL-492 3100 32,000 1,000,000 1,032,000 Orchard SD Repair PL-409 & PL-513 3101 75,000 1,125,000 1,200,000 Ivy Dr. SD Repairs, PL-958/959 & PL864 3102 75,000 1,189,500 1,264,500 Canon SD Repairs PL-1765, -1766 &-1775 3103 300,000 1,300,000 1,600,000 Ranch SD Repairs PL-1074; PL-1089, PL-1809 3104 200,000 900,000 1,100,000 Brookside SD Repair PL-751, PL-867 3105 200,000 900,000 1,100,000 Canon Dr. Embankment repair 3548 75,000 75,000
Traffic Signal Operation Improvements 3608 200,000 1,996,000 2,196,000 ADA Transition Plan Compliance (Roadway) 4074 50,000 50,000 50,000 50,000 50,000 50,000 300,000 2022-2027 CIP Page 1 Wednesday, May 31, 2023
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Packet Pg. 243 Attachment: Plan-It Report by Category (3132 : CIP draft) Category # '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total Camino Pablo Pathway Rehabilitation 4076 150,000 150,000 Storm Drain Plan & Inventory 4092 15,000 15,000 15,000 15,000 15,000 15,000 90,000 Storm Drain Liner Ivy Dr (48in) 4094 130,000 130,000
Traffic Calming Improvements Program 4107 30,000 30,000 30,000 30,000 30,000 30,000 180,000 Annual Bicycle, Trails, and Walkways Program 4109 40,000 40,000 40,000 40,000 40,000 40,000 240,000 Annual Drainage Facilities Improvement Program 4111 100,000 125,000 125,000 135,000 160,000 160,000 805,000 Martha Rd-Catherine Ct Ped Path 4140 143,200 143,200
Green Infrastructure Program for Pavement 4146 30,000 30,000 30,000 30,000 30,000 180,000 Projects
30,000
Lavenida Culvert Repair 4148 891,500 891,500
Camino Sobrante at Golf Course Slide 4152 866,000 866,000 Stabilization
2021 Annual Pavement Project 4155 1,095,000 1,095,000
Pavement Rehab - El Toyonal, Oak Flat, La 4165 900,000 900,000 Espiral
2022 Annual Pavement Project 4166 2,644,200 1,335,000 3,979,200 Storm Drain Moraga Wy & Coral 4167 100,000 773,900 873,900 Ped Path MoragaWy ECM to Altam 4168 185,000 185,000
Drainage Impvt 25 La Cuesta 4170 40,000 40,000
2023 Annual Paving Project 4171 225,000 2,500,000 2,725,000 Camino Pablo Underground Utility District 4177 0 50,000 50,000 2024 Annual Pavement Rehabilitation 4178 225,000 2,460,000 2,685,000 2025 Annual Pavement Rehabilitation 4183 225,000 2,025,000 2,250,000 Road Safety Plan 4185 42,000 24,000 66,000
Mitigation - Brookwood Rd. Mitigation Planting 4186 90,000 90,000 San Pablo Creek Culvert Repair 4187 170,000 1,822,000 1,620,000 540,000 4,152,000 RRFB Crosswalk, Moraga Way at Valley View 4188 20,000 80,000 100,000 2026 Annual Pavement Rehabilitation 4190 225,000 2,025,000 2,250,000 Glorietta SRTS Raised Crosswalks at Martha 4191 65,000 275,000 340,000 Red Flag Day No ParkingSigns Program (Phase 4197 20,000 295,000 315,000 2)
2027 Annual Pavement Rehabilitation PW1.1 225,000 2,625,000 2,850,000 Upper El Toyonal road stabilization (storm PW1.10 15,000 80,000 95,000 damage)
North Ln. Pipe 48" Lining (storm damage) PW1.11 34,000 110,000 144,000 Bobolink Rd. (near 46) road stabilization PW1.12 115,000 115,000 57 Tarry Ln. Embankment Repair PW1.13 20,000 130,000 150,000 Moraga Way Pathway - Phase 3 PW1.2 50,000 250,000 300,000 2023 Annual Stormdrain Repair (Cat. B) PW1.3 350,000 350,000 2024 Annual Stormdrain Repair (Cat. B) PW1.4 35,000 315,000 350,000 2025 Annual Stormdrain Repair (Cat. B) PW1.5 35,000 315,000 350,000 2026 Annual Stormdrain Project (Cat. B) PW1.6 35,000 315,000 350,000 2027 Annual Stormdrain Repair (Cat. B) PW1.7 35,000 315,000 350,000 Glorietta SD Pipe Repair (2023 storm damage) PW1.8 30,000 145,000 175,000 Miner Rd. near Cam.Don M.Culvert Rep. storm PW1.9 25,000 100,000 125,000 dmg.

TRANSPORTATION / DRAINAGE Total 7,993,900 14,327,400 9,886,000 6,540,000 2,925,000 3,315,000 44,987,300 GRAND TOTAL 9,620,669 17,043,188 10,151,000 6,855,000 2,940,000 3,330,000 49,939,857 2022-2027 CIP Page 2 Wednesday, May 31, 2023
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Packet Pg. 244 Attachment: Plan-It Report by Category (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California

FUNDING SOURCE SUMMARY
'22/'23 thru '27/'28
Source '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 105 Orinda Add-On Sales Tax (L) 3,128,430 3,128,430
106 Add-On Sales Tax Measure R 1,202,270 3,380,000 2,670,000 3,990,000 350,000 315,000 11,907,270 200 Gas Tax 680,500 2,029,000 1,800,000 805,000 850,000 1,310,000 7,474,500 205 Transportation Impact Fees 157,700 546,500 317,500 17,500 17,500 417,500 1,474,200 210 Drainage Impact Fees 805,500 1,158,400 140,000 150,000 175,000 175,000 2,603,900 240 Park Dedication Fees 342,400 373,000 115,000 88,300 15,000 15,000 948,700 255 Grants: Federal 46,000 1,105,000 3,216,000 4,367,000 256 ARPA: American Rescue Plan Act 20,000 4,240,788 4,260,788 260 Grants: State 263,551 644,000 275,000 1,182,551
262 Other Grants 562,000 40,000 602,000
263 Transportation Development Act (TDA) 85,800 200,000 150,000 435,800 330 CCTA Return To Source (Local Share) 555,000 308,000 400,000 0 250,000 400,000 1,913,000 332 CCTA Supplemental (28C) 22,500 22,500 22,500 22,500 22,500 22,500 135,000 335 Road Maint Fee (Solid Waste Provider) 530,000 1,397,000 665,000 1,525,000 1,230,000 605,000 5,952,000 341 Field Maintenance Surcharge 56,000 226,700 282,700
350 Facility Improvement Surcharge 55,000 20,000 75,000 514 Stormwater Utility Assessment 61,000 30,000 30,000 30,000 30,000 30,000 211,000 520 Library Parcel Tax 452,500 452,500
603 Building Maintenance (ISF) 277,500 150,000 427,500
700 Capital Improvement (General) 1,159,018 40,000 200,000 1,399,018 704 Road / Drainage Stabilization 450,000 257,000 707,000 GRAND TOTAL 9,620,669 17,043,188 10,151,000 6,855,000 2,940,000 3,330,000 49,939,857 2022-2027 CIP Wednesday, May 31, 2023
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Packet Pg. 245 Attachment: Report_Planit_by Source Summary 6 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California

SOURCES AND USES OF FUNDS
'22/'23 '27/'28 thru
105 Orinda Add-On Sales Tax (L)
Source '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 3,127,430 0 0 0 0 0
Revenues and Other Fund Sources
Revenue
4110 - Interest 1,000 0 0 0 0 0
Total 1,000 0 0 0 0 0
Total Funds Available 3,128,430 0 0 0 0
Total Revenues and Other Fund Sources 1,000 0 0 0 0
0 0
Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
Lavenida Culvert Repair 4148 (272,000) 0 0 0 0 0
Camino Sobrante at Golf Course Slide Stabilization 4152 (700,000) 0 0 0 0 0 2021 Annual Pavement Project 4155 (300,000) 0 0 0 0 0
Pavement Rehab - El Toyonal, Oak Flat, La Espiral 4165 (900,000) 0 0 0 0 0 2022 Annual Pavement Project 4166 (956,430) 0 0 0 0 0
Total (3,128,430) 0 0 0 0 0
Total Expenditures and Uses (3,128,430) 0 0 0 0 0
Ending Balance 00000
Change in Fund Balance (3,127,430) 0 0 0 0
0 0
2022-2027 CIP Page 1 Wednesday, May 31, 2023
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Packet Pg. 246 Attachment: SOURCES AND USES OF FUNDS 5-31-2023 Draft (3132 : CIP draft) 106 Add-On Sales Tax Measure R
Source '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 3,347,113 4,001,953 2,405,841 1,851,458 27,458 1,866,458 Revenues and Other Fund Sources
Revenue
4105 - Sales Tax Add-On 3,350,000 3,036,000 3,036,600 3,096,000 3,127,000 3,158,000 4110 - Interest 6,300 5,000 2,000 2,000 2,000 2,000
Total 3,356,300 3,041,000 3,038,600 3,098,000 3,129,000 3,160,000 Total Funds Available 6,703,413 7,042,953 5,444,441 4,949,458 3,156,458 Total Revenues and Other Fund Sources 3,356,300 3,041,000 3,038,600 3,098,000 3,129,000 5,026,458
3,160,000
Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
Canon SD Repairs PL-1765, -1766 &-1775 3103 0 0 (300,000) (1,300,000) 0 0 Ranch SD Repairs PL-1074; PL-1089, PL-1809 3104 0 0 (200,000) (900,000) 0 0 Brookside SD Repair PL-751, PL-867 3105 0 0 (200,000) (900,000) 0 0 2022 Annual Pavement Project 4166 (1,092,270) (1,300,000) 0 0 0 0 Mitigation - Brookwood Rd. Mitigation Planting 4186 (90,000) 0 0 0 0 0 San Pablo Creek Culvert Repair 4187 0 (1,750,000) (1,620,000) (540,000) 0 0 Red Flag Day No ParkingSigns Program (Phase 2) 4197 (20,000) (295,000) 0 0 0 0 2024 Annual Stormdrain Repair (Cat. B) PW1.4 0 (35,000) (315,000) 0 0 0 2025 Annual Stormdrain Repair (Cat. B) PW1.5 0 0 (35,000) (315,000) 0 0 2026 Annual Stormdrain Project (Cat. B) PW1.6 0 0 0 (35,000) (315,000) 0 2027 Annual Stormdrain Repair (Cat. B) PW1.7 0000 (35,000) (315,000) Total (1,202,270) (3,380,000) (2,670,000) (3,990,000) (350,000) (315,000) Other Uses
Operating Budget Expenses (1,499,190) (1,257,112) (922,983) (932,000) (940,000) (950,000) Total (1,499,190) (1,257,112) (922,983) (932,000) (940,000) (950,000) Total Expenditures and Uses (2,701,460) (4,637,112) (3,592,983) (4,922,000) (1,290,000) (1,265,000) Ending Balance 4,001,953 2,405,841 1,851,458 27,458 1,866,458 Change in Fund Balance 654,840 (1,596,112) (554,383) (1,824,000) 1,839,000 3,761,458
1,895,000
2022-2027 CIP Page 2 Wednesday, May 31, 2023
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Packet Pg. 247 Attachment: SOURCES AND USES OF FUNDS 5-31-2023 Draft (3132 : CIP draft) 200 Gas Tax
Source '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 569,307 857,307 585,907 587,907 639,607 642,607 Revenues and Other Fund Sources
Revenue
4110 Interest 3,000 3,000 3,000 3,000 3,000 3,000
4358 - Local Partnership Pgm (LPP) Funding Cycle 200,000 200,000 200,000 200,000 200,000 200,000 4707 - Rd Maint Rehab Acct (RMRA) 435,000 384,000 398,000 435,000 440,000 440,000 Gas Tax Sections 2103-2107 561,000 408,000 445,500 470,500 470,000 470,000 Local Partnership Pgm (LPP-CCTA) 0 1,000,000 1,000,000 0 0 0 Total 1,199,000 1,995,000 2,046,500 1,108,500 1,113,000 1,113,000 Total Funds Available 1,768,307 2,852,307 2,632,407 1,696,407 1,752,607 Total Revenues and Other Fund Sources 1,199,000 1,995,000 2,046,500 1,108,500 1,113,000 1,755,607
1,113,000
Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
Bear Creek Bridge Seismic Retrofit 0087 (3,000) (175,000) 0 0 0 0 Traffic Signal Operation Improvements 3608 0000 0 0
ADA Transition Plan Compliance (Roadway) 4074 (50,000) (50,000) (50,000) (50,000) (50,000) (50,000) Traffic Calming Improvements Program 4107 (30,000) (30,000) (30,000) (30,000) (30,000) (30,000) 2022 Annual Pavement Project 4166 (595,500) 0 0 0 0 0
2023 Annual Paving Project 4171 0 (1,610,000) 0 0 0 0
Camino Pablo Underground Utility District 4177 0000 0 (10,000) 2024 Annual Pavement Rehabilitation 4178 0 0 (1,620,000) 0 0 0 2025 Annual Pavement Rehabilitation 4183 0 0 0 (725,000) 0 0 Road Safety Plan 4185 (2,000) (24,000) 0 0 0 0
2026 Annual Pavement Rehabilitation 4190 0000 (770,000) 0 2027 Annual Pavement Rehabilitation PW1.1 0000 0 (1,220,000) Bobolink Rd. (near 46) road stabilization PW1.12 0 (115,000) 0 0 0 0 Miner Rd. near Cam.Don M.Culvert Rep. storm 0 (25,000) (100,000) 0 0 dmg.

PW1.9 0
Total (680,500) (2,029,000) (1,800,000) (805,000) (850,000) (1,310,000) Other Uses
Public Works Operating Budget (230,500) (237,400) (244,500) (251,800) (260,000) (270,000) Total (230,500) (237,400) (244,500) (251,800) (260,000) (270,000) Total Expenditures and Uses (911,000) (2,266,400) (2,044,500) (1,056,800) (1,110,000) (1,580,000) Ending Balance 857,307 585,907 587,907 639,607 642,607
Change in Fund Balance 288,000 (271,400) 2,000 51,700 3,000 175,607
(467,000)
2022-2027 CIP Page 3 Wednesday, May 31, 2023
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Packet Pg. 248 Attachment: SOURCES AND USES OF FUNDS 5-31-2023 Draft (3132 : CIP draft) 205 Transportation Impact Fees
Source '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 946,272 833,572 729,072 452,572 476,072 499,572 Revenues and Other Fund Sources
Revenue
4110 - Interest 5,000 2,000 1,000 1,000 1,000 1,000
4359 - Local Grant LFFA Regional $ 0 400,000 0 0 0 0
4701 - Transp Impact Fee 40,000 40,000 40,000 40,000 40,000 40,000 Total 45,000 442,000 41,000 41,000 41,000 41,000
Total Funds Available 991,272 1,275,572 770,072 493,572 517,072 Total Revenues and Other Fund Sources 45,000 442,000 41,000 41,000 41,000 540,572
41,000
Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
Miner Road Bridge Seismic Retrofit 0044 (1,000) (231,000) 0 0 0 0 Bear Creek Bridge Seismic Retrofit 0087 0 (18,000) 0 0 0 0 Traffic Signal Operation Improvements 3608 0 (200,000) (200,000) 0 0 0 Camino Pablo Pathway Rehabilitation 4076 0 (30,000) 0 0 0 0 Annual Bicycle, Trails, and Walkways Program 4109 (17,500) (17,500) (17,500) (17,500) (17,500) (17,500) Martha Rd-Catherine Ct Ped Path 4140 (20,000) 0 0 0 0 0 Ped Path MoragaWy ECM to Altam 4168 (99,200) 0 0 0 0 0
RRFB Crosswalk, Moraga Way at Valley View 4188 (20,000) 0 0 0 0 0 2027 Annual Pavement Rehabilitation PW1.1 0000 0 (400,000) Moraga Way Pathway - Phase 3 PW1.2 0 (50,000) (100,000) 0 0 0 Total (157,700) (546,500) (317,500) (17,500) (17,500) (417,500) Total Expenditures and Uses (157,700) (546,500) (317,500) (17,500) (17,500) (417,500) Ending Balance 833,572 729,072 452,572 476,072 499,572
Change in Fund Balance (112,700) (104,500) (276,500) 23,500 23,500 123,072
(376,500)
2022-2027 CIP Page 4 Wednesday, May 31, 2023
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Packet Pg. 249 Attachment: SOURCES AND USES OF FUNDS 5-31-2023 Draft (3132 : CIP draft) 210 Drainage Impact Fees
Source '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 1,829,586 1,174,586 178,686 200,186 200,686 171,186 Revenues and Other Fund Sources
Revenue
4110- Interest 500 500 500 500 500 500
4702 - Drainage Impact Fee 150,000 162,000 161,000 150,000 145,000 140,000 Total 150,500 162,500 161,500 150,500 145,500 140,500
Total Funds Available 1,980,086 1,337,086 340,186 350,686 346,186 Total Revenues and Other Fund Sources 150,500 162,500 161,500 150,500 145,500 311,686
140,500
Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
Glorietta-Rheem SD Repair PL-492 3100 (32,000) 0 0 0 0 0 Orchard SD Repair PL-409 & PL-513 3101 (75,000) (125,000) 0 0 0 0 Ivy Dr. SD Repairs, PL-958/959 & PL864 3102 (75,000) (189,500) 0 0 0 0 Storm Drain Plan & Inventory 4092 (15,000) (15,000) (15,000) (15,000) (15,000) (15,000) Storm Drain Liner Ivy Dr (48in) 4094 0 (130,000) 0 0 0 0 Annual Drainage Facilities Improvement Program 4111 0 (125,000) (125,000) (135,000) (160,000) (160,000) Lavenida Culvert Repair 4148 (508,500) 0 0 0 0 0
Storm Drain Moraga Wy & Coral 4167 (100,000) (573,900) 0 0 0 0 Total (805,500) (1,158,400) (140,000) (150,000) (175,000) (175,000) Total Expenditures and Uses (805,500) (1,158,400) (140,000) (150,000) (175,000) (175,000) Ending Balance 1,174,586 178,686 200,186 200,686 171,186 Change in Fund Balance (655,000) (995,900) 21,500 500 (29,500) 136,686
(34,500)
2022-2027 CIP Page 5 Wednesday, May 31, 2023
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Packet Pg. 250 Attachment: SOURCES AND USES OF FUNDS 5-31-2023 Draft (3132 : CIP draft) 240 Park Dedication Fees
Source '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 952,459 775,059 526,059 523,559 547,759 649,759 Revenues and Other Fund Sources
Revenue
4110 - Interest 12,000 12,000 500 500 5,000 5,000
4703 - Park Dedication Fees 153,000 112,000 112,000 112,000 112,000 112,000 Total 165,000 124,000 112,500 112,500 117,000 117,000
Total Funds Available 1,117,459 899,059 638,559 636,059 664,759 Total Revenues and Other Fund Sources 165,000 124,000 112,500 112,500 117,000 766,759
117,000
Expenditures and Uses
Capital Projects & Equipment

PARKS & RECREATION
Community Center Window Replacement 4016 0 0 (100,000) 0 0 0 Community Center Exterior Painting 4083 0 (20,000) 0 0 0 0 Community Center Accessibility Improvements 4086 (700) (15,000) (15,000) (15,000) (15,000) (15,000) Mini Park (Crossroads Park) 4103 0 (60,000) 0 0 0 0
Community Park Renovation Plan & Improvements 4112 (140,000) (275,000) 0 0 0 0 Community Center Roof Replacement 4141 (151,700) 0 0 0 0 0 Community Center Vinyl Flooring Replacement 4180 (50,000) 0 0 0 0 0 Lighting retrofit (LED) – Wilder fields #1 & #2 4195 0 0 0 (73,300) 0 0 Orinda Oaks Park Restroom Replacement PR2.1 0 (3,000) 0 0 0 0 Total (342,400) (373,000) (115,000) (88,300) (15,000) (15,000) Total Expenditures and Uses (342,400) (373,000) (115,000) (88,300) (15,000) (15,000) Ending Balance 775,059 526,059 523,559 547,759 649,759
Change in Fund Balance (177,400) (249,000) (2,500) 24,200 102,000 751,759
102,000
2022-2027 CIP Page 6 Wednesday, May 31, 2023
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Packet Pg. 251 Attachment: SOURCES AND USES OF FUNDS 5-31-2023 Draft (3132 : CIP draft) 255 Grants: Federal
Source '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 00000 0
Revenues and Other Fund Sources
Revenue
4357-Fed Grant Hwy Bridge (#0044) 22,000 494,000 0 0 0 0 4357-Fed Grant Hwy Bridge (#0087) 24,000 611,000 0 0 0 0 4357-Fed Grant SRTS 0 0 1,420,000 0 0 0
4357-Fed Grant Traffic Signals (#3608) 0 0 1,796,000 0 0 0 Total 46,000 1,105,000 3,216,000 0 0 0
Total Funds Available 46,000 1,105,000 3,216,000 0 0
Total Revenues and Other Fund Sources 46,000 1,105,000 3,216,000 0 0 0 0
Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
Miner Road Bridge Seismic Retrofit 0044 (22,000) (494,000) 0 0 0 0 Bear Creek Bridge Seismic Retrofit 0087 (24,000) (611,000) 0 0 0 0 Camino Pablo Path-Orinda Way to Monte Vista 3066 0 0 (1,420,000) 0 0 0 Traffic Signal Operation Improvements 3608 0 0 (1,796,000) 0 0 0 Total (46,000) (1,105,000) (3,216,000) 0 0 0
Total Expenditures and Uses (46,000) (1,105,000) (3,216,000) 0 0 0 Ending Balance 00000
Change in Fund Balance 00000
0 0
2022-2027 CIP Page 7 Wednesday, May 31, 2023
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Packet Pg. 252 Attachment: SOURCES AND USES OF FUNDS 5-31-2023 Draft (3132 : CIP draft) 256 ARPA: American Rescue Plan Act
Source '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 2,377,527 4,660,788 0 0 0 0
Revenues and Other Fund Sources
Revenue
4357- Fed Grant ARPA 2,383,261 0 0 0 0 0
Total 2,383,261 0 0 0 0 0
Total Funds Available 4,760,788 4,660,788 0 0 0
Total Revenues and Other Fund Sources 2,383,261 0 0 0 0 0 0
Expenditures and Uses
Capital Projects & Equipment

PARKS & RECREATION
Community Center HVAC 4050 0 (65,000) 0 0 0 0
Community Center Exterior Painting 4083 0 (100,000) 0 0 0 0 City Hall Exterior Painting 4182 0 (130,000) 0 0 0 0
Library elevator modernization 4192 0 (180,000) 0 0 0 0 City Hall Perimeter Drainage Improvements PR1.1 (20,000) (58,788) 0 0 0 0 Orinda Oaks Park Restroom Replacement PR2.1 0 (147,000) 0 0 0 0 Total (20,000) (680,788) 0 0 0 0

PUBLIC WORKS
Miner Road Bridge Seismic Retrofit 0044 0 (117,000) 0 0 0 0 Bear Creek Bridge Seismic Retrofit 0087 0 (93,000) 0 0 0 0 Glorietta-Rheem SD Repair PL-492 3100 0 (1,000,000) 0 0 0 0 Orchard SD Repair PL-409 & PL-513 3101 0 (1,000,000) 0 0 0 0 Ivy Dr. SD Repairs, PL-958/959 & PL864 3102 0 (1,000,000) 0 0 0 0 2023 Annual Stormdrain Repair (Cat. B) PW1.3 0 (350,000) 0 0 0 0 Total 0 (3,560,000) 0 0 0 0
Other Uses
Operating Budget Expenses- IT Enhancements (50,000) (250,000) 0 0 0 0 Operating Budget Expenses- Records Mgmt (30,000) (170,000) 0 0 0 0 Total (80,000) (420,000) 0 0 0 0
Total Expenditures and Uses (100,000) (4,660,788) 0 0 0 0 Ending Balance 4,660,788 0 0 0 0
Change in Fund Balance 2,283,261 (4,660,788) 0 0 0
0 0
2022-2027 CIP Page 8 Wednesday, May 31, 2023
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Packet Pg. 253 Attachment: SOURCES AND USES OF FUNDS 5-31-2023 Draft (3132 : CIP draft) 260 Grants: State
Source '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 204,110 483,110 204,110 204,110 204,110 204,110 Revenues and Other Fund Sources
Revenue
4225-State Transportation Grant Prop 1B (#0044) 39,000 0 0 0 0 0 4225-State Transportation Grant Prop 1B (#0087) 69,000 0 0 0 0 0 4358- Emergency Generators (#4193) 0 300,000 0 0 0 0
4358- Glorietta SRTS (#4191) 0 65,000 275,000 0 0 0
4358- Solar Back-up (#4164) 217,551 0 0 0 0 0
4358-CalTrans Local Road Safety Plan(#4185) 40,000 0 0 0 0 0 4358-State Parks Grant Prop 68 (#4112) 177,000 0 0 0 0 0 Total 542,551 365,000 275,000 0 0 0
Total Funds Available 746,661 848,110 479,110 204,110 204,110 Total Revenues and Other Fund Sources 542,551 365,000 275,000 0 0 204,110
0 Expenditures and Uses
Capital Projects & Equipment

PARKS & RECREATION
Community Park Renovation Plan & Improvements 4112 0 (177,000) 0 0 0 0 Solar Back-Up Community Center 4164 (217,551) 0 0 0 0 0 Emergency generators - various buildings 4193 0 (300,000) 0 0 0 0 Total (217,551) (477,000) 0 0 0 0

PUBLIC WORKS
Miner Road Bridge Seismic Retrofit 0044 (4,000) (35,000) 0 0 0 0 Bear Creek Bridge Seismic Retrofit 0087 (2,000) (67,000) 0 0 0 0 Road Safety Plan 4185 (40,000) 0 0 0 0 0
Glorietta SRTS Raised Crosswalks at Martha 4191 0 (65,000) (275,000) 0 0 0 Total (46,000) (167,000) (275,000) 0 0 0
Total Expenditures and Uses (263,551) (644,000) (275,000) 0 0 0 Ending Balance 483,110 204,110 204,110 204,110 204,110
Change in Fund Balance 279,000 (279,000) 0 0 0
204,110
0 2022-2027 CIP Page 9 Wednesday, May 31, 2023
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Packet Pg. 254 Attachment: SOURCES AND USES OF FUNDS 5-31-2023 Draft (3132 : CIP draft) 262 Other Grants
Source '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 00000 0
Revenues and Other Fund Sources
Revenue
4190 - Bear Creek Bridge Seismic Retrofit (#0087) 0 127,000 0 0 0 0 4420-Donations (Orinda Cmmty Foundation) 0 235,000 0 0 0 (#4103)
0 4420-Donations (Pk Rec Fdn ) (#4112) 0 200,000 0 0 0 0 Rule 20A Undergrounding (#4177) 0000 0 40,000
Total 0 562,000 0 0 0 40,000
Total Funds Available 0 562,000 0 0 0
Total Revenues and Other Fund Sources 0 562,000 0 0 0
40,000
40,000
Expenditures and Uses
Capital Projects & Equipment

PARKS & RECREATION
Mini Park (Crossroads Park) 4103 0 (235,000) 0 0 0 0
Community Park Renovation Plan & Improvements 4112 0 (200,000) 0 0 0 0 Total 0 (435,000) 0 0 0 0

PUBLIC WORKS
Bear Creek Bridge Seismic Retrofit 0087 0 (127,000) 0 0 0 0 Camino Pablo Underground Utility District 4177 0000 0 (40,000) Total 0 (127,000) 0 0 0 (40,000)
Total Expenditures and Uses 0 (562,000) 0 0 0 (40,000)
Ending Balance 00000
Change in Fund Balance 00000
0 0
2022-2027 CIP Page 10 Wednesday, May 31, 2023
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Packet Pg. 255 Attachment: SOURCES AND USES OF FUNDS 5-31-2023 Draft (3132 : CIP draft) 263 Transportation Development Act (TDA)
Source '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 0 80,000 0 0 0 0
Revenues and Other Fund Sources
Revenue
4359-Grants Local TDA (#TBD PW 1.2) 0 0 150,000 0 0 0
4359-Grants Local TDA(#4076) 0 120,000 0 0 0 0
4359-Grants Local TDA(#4168) 85,800 0 0 0 0 0
4359-Grants Local TDA(#4188) 80,000 0 0 0 0 0
Total 165,800 120,000 150,000 0 0 0
Total Funds Available 165,800 200,000 150,000 0 0
Total Revenues and Other Fund Sources 165,800 120,000 150,000 0 0 0 0
Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
Camino Pablo Pathway Rehabilitation 4076 0 (120,000) 0 0 0 0 Ped Path MoragaWy ECM to Altam 4168 (85,800) 0 0 0 0 0
RRFB Crosswalk, Moraga Way at Valley View 4188 0 (80,000) 0 0 0 0 Moraga Way Pathway - Phase 3 PW1.2 0 0 (150,000) 0 0 0
Total (85,800) (200,000) (150,000) 0 0 0
Total Expenditures and Uses (85,800) (200,000) (150,000) 0 0 0 Ending Balance 80,000 0 0 0 0
Change in Fund Balance 80,000 (80,000) 0 0 0
0 0
2022-2027 CIP Page 11 Wednesday, May 31, 2023
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Packet Pg. 256 Attachment: SOURCES AND USES OF FUNDS 5-31-2023 Draft (3132 : CIP draft) 330 CCTA Return To Source (Local Share)
Source '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 536,384 495,864 711,594 311,594 311,594 61,594 Revenues and Other Fund Sources
Revenue
4110 - Interest 2,000 1,000 0 0 0 1,000
4310- CCTA 512,480 522,730 0 0 0 550,000
Total 514,480 523,730 0 0 0 551,000
Total Funds Available 1,050,864 1,019,594 711,594 311,594 311,594 Total Revenues and Other Fund Sources 514,480 523,730 0 0 0 612,594
551,000
Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
2021 Annual Pavement Project 4155 (555,000) 0 0 0 0 0
2022 Annual Pavement Project 4166 0 (35,000) 0 0 0 0
2023 Annual Paving Project 4171 0 (273,000) 0 0 0 0
2024 Annual Pavement Rehabilitation 4178 0 0 (400,000) 0 0 0 2025 Annual Pavement Rehabilitation 4183 0000 0 0
2026 Annual Pavement Rehabilitation 4190 0000 (250,000) 0 2027 Annual Pavement Rehabilitation PW1.1 0000 0 (400,000) Total (555,000) (308,000) (400,000) 0 (250,000) (400,000) Total Expenditures and Uses (555,000) (308,000) (400,000) 0 (250,000) (400,000) Ending Balance 495,864 711,594 311,594 311,594 61,594
Change in Fund Balance (40,520) 215,730 (400,000) 0 (250,000) 212,594
151,000
2022-2027 CIP Page 12 Wednesday, May 31, 2023
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Packet Pg. 257 Attachment: SOURCES AND USES OF FUNDS 5-31-2023 Draft (3132 : CIP draft) 332 CCTA Supplemental (28C)
Source '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 102,872 102,072 105,772 108,972 112,172 115,372 Revenues and Other Fund Sources
Revenue
4110 - Interest 200 200 200 200 200 200
4310-CCTA 26,900 32,000 31,500 31,500 31,500 31,500
Total 27,100 32,200 31,700 31,700 31,700 31,700
Total Funds Available 129,972 134,272 137,472 140,672 143,872 Total Revenues and Other Fund Sources 27,100 32,200 31,700 31,700 31,700 147,072
31,700
Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
Annual Bicycle, Trails, and Walkways Program 4109 (22,500) (22,500) (22,500) (22,500) (22,500) (22,500) Total (22,500) (22,500) (22,500) (22,500) (22,500) (22,500) Other Uses
Regional Administration Fee (5,400) (6,000) (6,000) (6,000) (6,000) (6,000) Total (5,400) (6,000) (6,000) (6,000) (6,000) (6,000)
Total Expenditures and Uses (27,900) (28,500) (28,500) (28,500) (28,500) (28,500) Ending Balance 102,072 105,772 108,972 112,172 115,372
Change in Fund Balance (800) 3,700 3,200 3,200 3,200
118,572
3,200
2022-2027 CIP Page 13 Wednesday, May 31, 2023
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Packet Pg. 258 Attachment: SOURCES AND USES OF FUNDS 5-31-2023 Draft (3132 : CIP draft) 335 Road Maint Fee (Solid Waste Provider)
Source '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 881,430 1,453,430 1,275,430 1,826,430 1,134,930 656,430 Revenues and Other Fund Sources
Revenue
4110 - Interest 2,000 4,000 2,000 1,500 1,500 1,500
4233 Road Maint Fee (Garbage) 1,100,000 1,215,000 1,214,000 832,000 750,000 750,000 Total 1,102,000 1,219,000 1,216,000 833,500 751,500 751,500 Total Funds Available 1,983,430 2,672,430 2,491,430 2,659,930 1,886,430 Total Revenues and Other Fund Sources 1,102,000 1,219,000 1,216,000 833,500 751,500 1,407,930
751,500
Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
2021 Annual Pavement Project 4155 (240,000) 0 0 0 0 0
2022 Annual Pavement Project 4166 0000 0 0
Storm Drain Moraga Wy & Coral 4167 0 (200,000) 0 0 0 0
2023 Annual Paving Project 4171 (225,000) (617,000) 0 0 0 0 2024 Annual Pavement Rehabilitation 4178 0 (225,000) (440,000) 0 0 0 2025 Annual Pavement Rehabilitation 4183 0 0 (225,000) (1,300,000) 0 0 2026 Annual Pavement Rehabilitation 4190 0 0 0 (225,000) (1,005,000) 0 2027 Annual Pavement Rehabilitation PW1.1 0000 (225,000) (605,000) Upper El Toyonal road stabilization (storm damage) PW1.10 (15,000) (80,000) 0 0 0 0 57 Tarry Ln. Embankment Repair PW1.13 (20,000) (130,000) 0 0 0 0 Glorietta SD Pipe Repair (2023 storm damage) PW1.8 (30,000) (145,000) 0 0 0 0 Total (530,000) (1,397,000) (665,000) (1,525,000) (1,230,000) (605,000) Total Expenditures and Uses (530,000) (1,397,000) (665,000) (1,525,000) (1,230,000) (605,000) Ending Balance 1,453,430 1,275,430 1,826,430 1,134,930 656,430 Change in Fund Balance 572,000 (178,000) 551,000 (691,500) (478,500) 802,930
146,500
2022-2027 CIP Page 14 Wednesday, May 31, 2023
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Packet Pg. 259 Attachment: SOURCES AND USES OF FUNDS 5-31-2023 Draft (3132 : CIP draft) 340 Wilder Community Maint. Endowment
Source '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 4,281 4,581 4,881 5,181 5,481 5,781
Revenues and Other Fund Sources
Revenue
4110 - Interest 300 300 300 300 300 300
Total 300 300 300 300 300 300
Total Funds Available 4,581 4,881 5,181 5,481 5,781
Total Revenues and Other Fund Sources 300 300 300 300 300 6,081
300
Ending Balance 4,581 4,881 5,181 5,481 5,781
Change in Fund Balance 300 300 300 300 300
6,081
300
341 Field Maintenance Surcharge
Source '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 276,246 250,746 285,246 318,746 125,546 159,046 Revenues and Other Fund Sources
Revenue
4110 - Interest 500 500 500 500 500 500
4408 Sports Facility Surcharge 30,000 34,000 33,000 33,000 33,000 33,000 Total 30,500 34,500 33,500 33,500 33,500 33,500
Total Funds Available 306,746 285,246 318,746 352,246 159,046 Total Revenues and Other Fund Sources 30,500 34,500 33,500 33,500 33,500 192,546
33,500
Expenditures and Uses
Capital Projects & Equipment

PARKS & RECREATION
Lighting retrofit (LED) - tennis courts 4194 (56,000) 0 0 0 0 0 Lighting retrofit (LED) – Wilder fields #1 & #2 4195 0 0 0 (226,700) 0 0 Total (56,000) 0 0 (226,700) 0 0
Total Expenditures and Uses (56,000) 0 0 (226,700) 0 0
Ending Balance 250,746 285,246 318,746 125,546 159,046
Change in Fund Balance (25,500) 34,500 33,500 (193,200) 33,500 192,546
33,500
2022-2027 CIP Page 15 Wednesday, May 31, 2023
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Packet Pg. 260 Attachment: SOURCES AND USES OF FUNDS 5-31-2023 Draft (3132 : CIP draft) 350 Facility Improvement Surcharge
Source '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 123,365 68,365 90,065 131,765 173,465 215,165 Revenues and Other Fund Sources
Revenue
4110 - Interest 0 200 200 200 200 200
4408 Facility Improvement Surcharge 0 41,500 41,500 41,500 41,500 41,500 Total 0 41,700 41,700 41,700 41,700 41,700
Total Funds Available 123,365 110,065 131,765 173,465 215,165 Total Revenues and Other Fund Sources 0 41,700 41,700 41,700 41,700 256,865
41,700
Expenditures and Uses
Capital Projects & Equipment

PARKS & RECREATION
Community Center HVAC 4050 0000 0 0
Art & Garden Ctr Audio Visual 4181 0 (20,000) 0 0 0 0
Community Center Carpet Replacement 4196 (55,000) 0 0 0 0 0 Total (55,000) (20,000) 0 0 0 0
Total Expenditures and Uses (55,000) (20,000) 0 0 0 0
Ending Balance 68,365 90,065 131,765 173,465 215,165
Change in Fund Balance (55,000) 21,700 41,700 41,700 41,700 256,865
41,700
2022-2027 CIP Page 16 Wednesday, May 31, 2023
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Packet Pg. 261 Attachment: SOURCES AND USES OF FUNDS 5-31-2023 Draft (3132 : CIP draft) 514 Stormwater Utility Assessment
Source '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 135,529 106,695 100,695 86,195 65,995 35,995 Revenues and Other Fund Sources
Revenue
4712 NPDES - Storm Utility Assessment 300,000 300,000 300,000 300,000 300,000 300,000 Total 300,000 300,000 300,000 300,000 300,000 300,000
Total Funds Available 435,529 406,695 400,695 386,195 365,995 Total Revenues and Other Fund Sources 300,000 300,000 300,000 300,000 300,000 335,995
300,000
Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
Green Infrastructure Program for Pavement (30,000) (30,000) (30,000) (30,000) (30,000) Projects
4146 (30,000)
Lavenida Culvert Repair 4148 (31,000) 0 0 0 0 0
2021 Annual Pavement Project 4155 0000 0 0
Total (61,000) (30,000) (30,000) (30,000) (30,000) (30,000) Other Uses
Public Works Dept Operating Costs (267,834) (276,000) (284,500) (290,200) (300,000) (310,000) Total (267,834) (276,000) (284,500) (290,200) (300,000) (310,000) Total Expenditures and Uses (328,834) (306,000) (314,500) (320,200) (330,000) (340,000) Ending Balance 106,695 100,695 86,195 65,995 35,995
Change in Fund Balance (28,834) (6,000) (14,500) (20,200) (30,000) (4,005)
(40,000)
2022-2027 CIP Page 17 Wednesday, May 31, 2023
Draft
H.2.d
Packet Pg. 262 Attachment: SOURCES AND USES OF FUNDS 5-31-2023 Draft (3132 : CIP draft) 520 Library Parcel Tax
Source '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 408,571 561,329 101,178 81,751 61,751 41,751 Revenues and Other Fund Sources
Revenue
4100 - Parcel Taxes 523,848 504,000 504,000 504,000 504,000 504,000 4110 - Interest 1,000 1,000 1,000 1,000 1,000 1,000
Total 524,848 505,000 505,000 505,000 505,000 505,000
Total Funds Available 933,419 1,066,329 606,178 586,751 566,751 Total Revenues and Other Fund Sources 524,848 505,000 505,000 505,000 505,000 546,751
505,000
Expenditures and Uses
Capital Projects & Equipment

PARKS & RECREATION
Library Boiler Replacement 4161 0 (106,250) 0 0 0 0
Library Roof Replacement 4173 0 (72,250) 0 0 0 0
Library HVAC Modernization 4174 0 (161,500) 0 0 0 0
Library Exterior Painting 4175 0 (27,500) 0 0 0 0
Library Exterior Accent Tile Replacement 4179 0 (85,000) 0 0 0 0 Total 0 (452,500) 0 0 0 0
Other Uses
Library Op Cost Without Capital (372,090) (512,651) (524,427) (525,000) (525,000) (525,000) Total (372,090) (512,651) (524,427) (525,000) (525,000) (525,000) Total Expenditures and Uses (372,090) (965,151) (524,427) (525,000) (525,000) (525,000) Ending Balance 561,329 101,178 81,751 61,751 41,751
Change in Fund Balance 152,758 (460,151) (19,427) (20,000) (20,000) 21,751
(20,000)
2022-2027 CIP Page 18 Wednesday, May 31, 2023
Draft
H.2.d
Packet Pg. 263 Attachment: SOURCES AND USES OF FUNDS 5-31-2023 Draft (3132 : CIP draft) 603 Building Maintenance (ISF)
Source '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 1,018,488 1,095,488 898,618 825,728 900,228 973,228 Revenues and Other Fund Sources
Revenue
4110 - Interest 2,000 2,000 2,000 2,000 2,000 2,000
4899 - Charges for Indirect Costs 188,950 196,000 196,000 196,000 196,000 196,000 Total 190,950 198,000 198,000 198,000 198,000 198,000
Total Funds Available 1,209,438 1,293,488 1,096,618 1,023,728 1,098,228 Total Revenues and Other Fund Sources 190,950 198,000 198,000 198,000 198,000 1,171,228
198,000
Expenditures and Uses
Capital Projects & Equipment

PARKS & RECREATION
Community Center Window Replacement 4016 0 0 (150,000) 0 0 0 Community Center Exterior Painting 4083 0 (30,000) 0 0 0 0 City Hall Elevator 4145 0 (20,000) 0 0 0 0
Install Mini Split HVAC System at Orinda Library 4160 0 (30,000) 0 0 0 0 Library Boiler Replacement 4161 0 (18,750) 0 0 0 0
Library Roof Replacement 4173 0 (12,750) 0 0 0 0
Library HVAC Modernization 4174 0 (28,500) 0 0 0 0
Library Exterior Painting 4175 0 (122,500) 0 0 0 0
Library Exterior Accent Tile Replacement 4179 0 (15,000) 0 0 0 0 Total 0 (277,500) (150,000) 0 0 0
Other Uses
Annual Operating Expenditures (Repairs / Equip) (113,950) (117,370) (120,890) (123,500) (125,000) (125,000) Total (113,950) (117,370) (120,890) (123,500) (125,000) (125,000) Total Expenditures and Uses (113,950) (394,870) (270,890) (123,500) (125,000) (125,000) Ending Balance 1,095,488 898,618 825,728 900,228 973,228 Change in Fund Balance 77,000 (196,870) (72,890) 74,500 73,000 1,046,228
73,000
2022-2027 CIP Page 19 Wednesday, May 31, 2023
Draft
H.2.d
Packet Pg. 264 Attachment: SOURCES AND USES OF FUNDS 5-31-2023 Draft (3132 : CIP draft) 700 Capital Improvement (General)
Source '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 1,729,952 570,934 530,934 330,934 330,934 330,934 Expenditures and Uses
Capital Projects & Equipment

PARKS & RECREATION
Community Center Roof Replacement 4141 (240,200) 0 0 0 0 0 Solar Back-Up Community Center 4164 (197,618) 0 0 0 0 0 Total (437,818) 0 0 0 0 0

PUBLIC WORKS
Camino Pablo Path-Orinda Way to Monte Vista 3066 0 0 (200,000) 0 0 0 City Hall Slide Stabilization 4108 (498,000) 0 0 0 0 0
Annual Drainage Facilities Improvement Program 4111 (100,000) 0 0 0 0 0 Martha Rd-Catherine Ct Ped Path 4140 (123,200) 0 0 0 0 0 Drainage Impvt 25 La Cuesta 4170 0 (40,000) 0 0 0 0
Total (721,200) (40,000) (200,000) 0 0 0
Total Expenditures and Uses (1,159,018) (40,000) (200,000) 0 0 0 Ending Balance 570,934 530,934 330,934 330,934 330,934
Change in Fund Balance (1,159,018) (40,000) (200,000) 0 0 330,934
0 704 Road / Drainage Stabilization
Source '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28
Beginning Balance 759,751 309,751 52,751 52,751 52,751 52,751 Expenditures and Uses
Capital Projects & Equipment

PUBLIC WORKS
Canon Dr. Embankment repair 3548 0 (75,000) 0 0 0 0
Lavenida Culvert Repair 4148 (80,000) 0 0 0 0 0
Camino Sobrante at Golf Course Slide Stabilization 4152 (166,000) 0 0 0 0 0 San Pablo Creek Culvert Repair 4187 (170,000) (72,000) 0 0 0 0 North Ln. Pipe 48" Lining (storm damage) PW1.11 (34,000) (110,000) 0 0 0 0 Total (450,000) (257,000) 0 0 0 0
Total Expenditures and Uses (450,000) (257,000) 0 0 0 0 Ending Balance 309,751 52,751 52,751 52,751 52,751
Change in Fund Balance (450,000) (257,000) 0 0 0
52,751
0 2022-2027 CIP Page 20 Wednesday, May 31, 2023
Draft
H.2.d
Packet Pg. 265 Attachment: SOURCES AND USES OF FUNDS 5-31-2023 Draft (3132 : CIP draft)

FUND SOURCES
Capital Fund – Fund created to account for transactions related to capital improvement projects. The funding for these expenditures is typically received through interfund transfers from the City’s General Fund. Capital funding consists of remaining General Fund balances from closed projects.

CCTA Program 28c – Fund is administered by CCTA for projects/programs identified in the Countywide Measure J sales tax Expenditure Plan for the southwest subregion of Contra Costa County. It allows each subregion to proposed projects and programs critical to addressing local transportation needs of each subregion.

CCTA (Projects) – Fund is administered by CCTA for special projects that are granted on a project by project basis a portion of the Countywide Measure J sales tax. Generally these funds are allocated after a call for projects for a specific type of improvement, and must be included in CCTA’s Strategic Plan.

CCTA Return to Source – Countywide Measure J Sales Tax funds that proportionally assigned to each jurisdiction within Contra Costa County. Return to Source funds may be used for the construction and improvement of state highways, the construction, maintenance, improvement, and operation of local streets, roads, and highways, and the construction, improvement, and operation of public transit systems.

Drainage Impact Fees – Drainage Impact Fees are imposed on new development that creates additional impervious surface. The revenue is specified for drainage studies or improvement projects.

East Bay Regional Park District Measure WW – Regional funding of parks improvements.

Federal/State Funding – Funding is provided by State or Federal Programs, usually in conjunction with, or as a match to, some other form of funding.

Gas Tax Funds – Gas Tax funding is an 18 cents per gallon excise tax imposed by the State of California. Revenues are intergovernmental revenues received from the State each year with distribution based on population and a flat distribution amount. It will increase by 12 cents per gallon phased in between 2017-2019 and then increase annually based on consumer price index for inflation. The use of Gas Tax funds is limited for street maintenance and related capital improvement project purposes.

General Fund – The City’s primary operating fund that is an account for tax and other general fund revenues (e.g., sales taxes, property taxes, investment interest, etc.).

Grant Funding Sources – Sources of grant funding are available from local, State, and Federal sources. These grant funds are generally received on a competitive basis.

Highway Bridge Program (HBP) – Authorized by the Federal Transportation Equity Act for the 21st Century (TEA-21), this program provides for the replacement or rehabilitation of public highway bridges over waterways, other topographical barriers, other highways, or railroads.

H.2.e
Packet Pg. 266 Attachment: Fund Sounces descriptions (3132 : CIP draft) FUND SOURCES, continued
Highway Users Tax Account (HUTA) – Formula funded Gas tax revenue provided to cities and counties for local streets and roads.

Library Fund– City of Orinda’s parcel tax for funding the library operations and maintenance of facilities.

Measure J – In 2014, $20 million General obligation bond approved by City of Orinda residents.

Primary use of revenue is for road and drainage improvements on residential roads as selected by the Citizens’ Infrastructure Oversight Commission, generally roads with Pavement Condition Index less than 25.

Measure L (Sales Tax)– In 2012, a 0.5% sales tax approved by City of Orinda residents. Primary use of revenue is for road and drainage improvements on residential roads as selected by the Citizens’ Infrastructure Oversight Commission, generally roads with Pavement Condition Index less than 25.

Measure L (Bond) – In 2016, $25 million General obligation bond approved by City of Orinda residents. Primary use of revenue is for road and drainage improvements on residential roads as selected by the Citizens’ Infrastructure Oversight Commission.

Measure R (Add-On Sales Tax) – In 2020, the voters approved the replacement of an existing

0.5% “Add-on” Sales Tax (Measure L) with 1.0% “Add-on” Sales Tax. Funds will be collected starting April 1, 2021 and the measure continues for 20 years. High priority uses identified for the funds included funding for programs, services, and projects that address: wildfire fuel reduction and vegetation management; disaster and emergency preparedness; improvements to protect against flooding and road collapse; and continued maintenance of public roads.

Park Dedication Fees - Park Dedication Fees are imposed on new development. The revenue is restricted for park and open space CIP projects.

Risk Management Fund – Monies set aside from the General Fund by City Council action for on-going litigation or potential risk abatement issues for a project.

Road/Drainage Stabilization Fund – Monies set aside on a yearly basis from excess/unreserved General Fund revenues by City Council action for emergency/unforeseen road and drainage stabilization projects.

Stormwater Utility Assessment – Stormwater Utility Assessment (SUA) fees provide funding for activities that are necessary to comply with the National Pollutant Discharge Elimination System (NPDES) stormwater program elements. The SUA, besides being a source of funding for Orinda’s share of Contra Costa County Clean Water Program activities, funds local drainage maintenance operations that improve the quality of stormwater controls consistent with NPDES objectives.

Transportation Impact Fees – The Transportation Improvement Fee was developed to help fund transportation improvements that will be needed as development occurs in the City. The H.2.e
Packet Pg. 267 Attachment: Fund Sounces descriptions (3132 : CIP draft) fees collected are designated for improvements to the transportation system. Fees shall be used to complete circulation, transportation, and parking improvement projects specified in the Orinda General Plan or the Orinda Capital Improvement Program or the budget of the City of Orinda.

Tree Mitigation Fund – Fees collected to mitigate impact from tree removals throughout the City.

H.2.e
Packet Pg. 268 Attachment: Fund Sounces descriptions (3132 : CIP draft) Acronyms
A
ABAG – Association of Bay Area Governments
ADA – Americans with Disabilities Act
ATP – Active Transportation Program (Grant)
B
BAAQMD – Bay Area Air Quality Management District
BART – Bay Area Rapid Transit
BMP – Best Management Practice
BTW – Bicycles, Trails, and Walkways Master Plan
C
CALEMA – California Emergency Management Agency
CALTRANS – California Department of Transportation
CCC – Contra Costa County
CCCFC – Contra Costa County Flood Control
CCCSD – Central Contra Costa Sanitary District
CCTA – Contra Costa Transportation Authority
CCO – Contract Change Order
CCTA – Contra Costa Transportation Authority
CCCSD – Central Contra Costa Sanitary District
CEQA – California Environmental Quality Act
CFD – Community Facilities District
CIOC – Citizen Infrastructure Oversight Committee
CIWMB – California Integrated Waste Management Board
CMP – Corrugated Metal Pipe
COP – Certificate of Participation
CPM – Critical Path Method (Scheduling)
E
EBMUD – East Bay Municipal Utility District
EBRPD – East Bay Regional Park District
EIR – Environmental Impact Report
EOC – Emergency Operations Center
EPA – Environmental Protection Agency
F
FEMA – Federal Emergency Management Agency
FHWA – Federal Highway Administration
G
GASB – Governmental Accounting Standards Board
GIS – Geographic Information Services
GNP – Gross National Product
GPA – General Plan Amendment
H
HBP – Highway Bridge Program
HOA – Home Owners Association
HUTA – Highway Users Tax Account
HVAC – Heating, Ventilation and Air Conditioning System L
LEED – Leadership in Energy and Environmental Design
LF – Linear foot
LFFA – Lamorinda Fee & Finance Authority
LAFCO – Local Agency Formation Commission
LLD – Landscape and Lighting District
M
MPA – Municipal Pooling Authority
MTC – Metropolitan Transportation Commission
N
NPDES – National Pollutant Discharge Elimination
System
O
O & M – Operation & Maintenance
OBAG – One Bay Area Grant (MTC)
OES – Office of Emergency Services
OUSD ‐ Orinda Union School District
P
PBTF – Pedestrian, Bicycle, Trails Facilities (Grant)
PCI – Pavement Condition Index
PDA – Priority Development Area
PS&E – Plans, Specs, and Estimate
R
RFP – Request for Proposal
ROW – Right of Way
RTIP – Regional Transportation Improvement Program
RTPC – Regional Transportation Planning Committee
RWQCB – Regional Water Quality Control Board
S
SIA – Subdivision Improvement Agreement
SRTS – Safe Routes to School grant program
STIP – State Transportation Improvement Program
STP – Surface Transportation Program
SWAT – Southwest Area Transportation
SWPPP – Storm Water Pollution Prevention Plan
T
TAC – Technical Advisory Committee
TDA – Transportation Development Act (Grant)
TEA 21 – Transportation Equity Act for the 21st Century TIP – Transportation Improvement Program
TLC – Transportation for Livable Communities (Grant)
TSAC – Traffic Safety Advisory Committee
U
ULL – Urban Limit Line
H.2.f
Packet Pg. 269 Attachment: Acronyms (3132 : CIP draft)

GLOSSARY
A
Account ‐ A subdivision within a fund for the purpose of classifying transactions.

Accounting System – The methods and records established to identify, assemble, analyze, classify, record, and report a government’s transactions and to maintain accountability for the related assets and liabilities.

Actual Cost ‐ The amount paid for asset; not its market value, insurable value, or retail value. It generally includes freight‐in and installation costs but not interest on the debt to acquire it.

American Recovery and Reinvestment Act ‐ Federal economic stimulus funding for transportation projects.

Americans with Disabilities Act ‐ A Federal law providing for a wide range of protection to individuals.

Assessments ‐ Charges made to parties for actual services or benefits received.

Assets ‐ Government‐owned property that has monetary value.

Audit ‐ A review of the accounting system and financial information to determine how government funds were spent and whether expenditures were in compliance with the legislative body’s appropriations.

B
Bond ‐ A written promise from a local government to repay a sum of money on a specific date at a specified interest rate. Bonds are most frequently used to finance capital improvement projects.

Budget ‐ A plan of financial operation, for a set time period, which identifies specific types and levels of services to be provided, proposed appropriations or expenses, and the recommended means of financing them.

Budget Amendments ‐ The Council has the sole responsibility for adopting the City’s budget, and may amend or supplement the budget at any time after adoption by majority vote.

Budget Document ‐ The financial plan report reviewed and adopted by the City Council.

C
California Emergency Management Agency ‐ The governing State agency responsible for emergency services in California.

Capital Improvement – Construction or major repair of City buildings and facilities such as streets, roads, highways, curbs, gutters, sidewalks, storm drains, traffic signals , and parks.

Capital Improvement Plan ‐ A financial program of authorized expenditures for tangible, long‐term construction of, or improvements to public physical facilities.

Capital Expenditures – Expenditures resulting in the acquisition of or addition to the government’s general fixed assets.

Capital Outlay ‐ Expenditures which result in the acquisition of, or addition to, fixed assets.

Capital Fund ‐ A governmental fund used to account for the acquisition and construction of major capital facilities other than those financed by proprietary funds and trust funds.

Certificate of Participation ‐ Obligations of a public entity based on a lease or installment sale agreement.

Community Facilities District ‐ A funding mechanism for capital improvements for a specific area of development.

Construction Engineering – Engineering work during the construction process ensures projects are constructed in accordance with design parameters and specifications.

H.2.g
Packet Pg. 270 Attachment: Glossary (3132 : CIP draft)

GLOSSARY
Contingency ‐ An appropriation of funds to cover unforeseen events or unanticipated expenditures.

Contractual Services ‐ Professional services procured independently by contract or agreement with an individual, firm, corporation or other governmental units.

Current Fiscal Year ‐ The fiscal year in progress from July 1 through June 30.

D
Department ‐ A basic organizational unit of government which is functionally unique in its delivery of services.

Development ‐ In real estate, process of placing improvements on or to a parcel of land; projects where such improvements are being made.

E
Encumbrance ‐ The commitment of appropriated funds to purchase goods or services. An encumbrance is not an expenditure. An encumbrance reserves funds to be expended.

Estimate ‐ To approximate.

Expenditure/Expense ‐ The outflow of funds paid or to be paid for an asset obtained or goods and services obtained regardless of when the expenditure is actually paid.

F
Fee ‐ Cost of Service.

Federal Emergency Management Agency ‐ The governing Federal agency responsible for emergency services nationwide.

Fiscal Year ‐ The 12‐month period for recording financial transactions specified by the City as beginning July 1 and ending June 30.

Full Time Equivalent ‐ The designation of staffing based on the Full Time Equivalent for personnel using a guideline of 2,080 hours per year (1.0 FTE) or for 1,040 hours (0.5 FTE).

Fund ‐ A separate accounting entity, with a self‐balancing set of accounts, to record all financial transactions (revenues and expenditures) for specific activities or government functions.

Fund Balance ‐ The excess of assets over liabilities and reserves; also known as surplus funds. This term applies to governmental funds only.

G
Gas Tax Fund ‐ A fund to account for receipts and expenditures of money apportioned under Street and Highway Code section 2105, 2106, 2107, and 2107.5 of the State of California.

Garbage Franchise Fees ‐ A form of rent for use of public streets and roadways.

General Fund ‐ A governmental fund used to account for tax and revenues (e.g., sales taxes, property taxes, investment interest) and records the transactions of general governmental services.

Grants ‐ Contributions or gifts of cash or other assets from another governmental agency to be used or expended for a specified purpose.

H
Highway Bridge Program – Federal program to fund rehabilitation of bridge structures.

Highway Users Tax Account – An excise tax on gasoline.

I
Inflation ‐ Rise in the prices of goods and services, as happens when spending increases relative to the supply of goods on the market.

H.2.g
Packet Pg. 271 Attachment: Glossary (3132 : CIP draft)

GLOSSARY
Infrastructure ‐ The physical assets of the City, such as streets, water, wastewater, public buildings, and parks, and the support structures within a development.

Intermodal Surface Transportation Efficiency Act ‐ This fund was created to administer those monies the City has secured for various street and traffic signal projects from the federal government.

J
Jurisdiction ‐ Geographic or political entity governed by a particular legal system or body of laws.

L
Landscape and Lighting Maintenance District Funds ‐ Funds to account for revenues derived from annual assessments which are used to pay the cost incurred by the City for landscape maintenance and street lighting maintenance.

Liability ‐ Debt or other legal obligations arising out of transactions in the past which must be liquidated, renewed or refunded at some future date. Encumbrances are not considered to be liabilities.

Lump Sum ‐ Typically a single payment instead of a series of installments.

N
Net ‐ (1) Figure remaining after all relevant deductions have been made from the gross amount. (2) To arrive at the difference between additions and subtractions or plus amounts and minus amounts.

O
Objective ‐ Measurable statement of the intended beneficial and tangible effects of a program’s activities. An objective is a specific target toward which a manager can plan, schedule work activities and make staff assignments.

Operation & Maintenance ‐ Cost associated with a capital facility that will impact the City on an ongoing and annual basis.

Operating Expense ‐ A series of object codes which include expenditures for items which primarily benefit the current period and are not defined as personnel services, contractual services or capital outlays.

Ordinance ‐ The laws of a municipality.

Organization ‐ Organized structure of roles and responsibilities functioning to accomplish predetermined objectives.

P
PG&E Rule 20A Funding ‐ Projects performed under Rule 20A are nominated by an agency and discussed with Pacific Gas & Electric Company, as well as other utilities. The costs for undergrounding overheard utilities under Rule 20A are recovered through electric rates after the project is completed.

Prior Expenditures ‐ The fiscals year preceding the current year.

Program ‐ An organized self‐contained set of related work activities within a department or division, which are directed toward common objectives and represent a well‐defined expenditure of City resources.

R
Reserve ‐ That portion of a fund’s balance legally restricted for a specific purpose and therefore not available for general appropriation.

Resolution ‐ (1) In general, expression of desire or intent. (2) Legal order by a government entity.

Revenues ‐ Funds received from various sources and treated as income to the City, which are used to finance expenditures. Examples are tax payments, fees for services, receipts from other governments, fines, grants, licenses, permits, shared revenue and interest income.

H.2.g
Packet Pg. 272 Attachment: Glossary (3132 : CIP draft)

GLOSSARY
Right of Way ‐ The public designation for space needed to accommodate streets, public utilities and other public facilities.

S
Special Assessment – A compulsory levy made against certain properties to defray all or part of the cost of a specific capital improvement or service deemed to benefit primarily those properties.

Special District ‐ A designated geographic area established to provide a specialized service.

T
Taxes – Compulsory charges levied by a government to finance services performed for the common benefit.

U
Update ‐ Revise printed information according to the most current information available.

H.2.g
Packet Pg. 273 Attachment: Glossary (3132 : CIP draft)

CITY OF ORINDA - CAPITAL IMPROVEMENT PLAN

UNFUNDED CIP PROJECTS LIST
FY 21/22 to FY 26/27 CIP
In lieu of individual project sheets for projects that do not have funding, this list represent projects that of significance but do not have funding sources identified. These projects will not move forward unless funding sources can be identified. The order of the projects listed below do not represent priority.

Public Works Dept. /Transportation Projects

1. Downtown Intersection Operational Improvements

1. Description/Notes: Consider reconfiguration of the intersection of Camino Pablo/EB Hwy 24 Offramp/Brookwood Rd, including a traffic circle/roundabout or removal of some traffic movements. Due to the five legs to this intersection, signal operations are protracted and can be somewhat difficult to discern. Due to the high volumes of vehicles along Camino Pablo and the Hwy 24 off-ramp, multi-lanes within the circle must be considered to operate with reasonable level of service. Special consideration must be evaluated for pedestrian and bicycle traffic safety due to the lack of right of way control afforded by standard traffic signals.

Cost: TBD
Remove: this project has not gained traction and we look to Caltrans, as holder of the right of way, to be instigator for such project

2. Camino Sobrante Slope Stabilization
Description/Notes: This project contemplates a reconstruction and rehabilitation of Camino Sobrante from Orinda Way east to El Ribero. No funds have been secured for this major reconstruction project, which will include a geotechnical study for slope stabilization and repair.

Cost: TBD
Remove: project dates back to 2014 or before. Since that time the city has monitored the roadway and the city 2021 paving project performed dig out repairs and microsurfaced the roadway. Should slope stability issues become pronounced, more study may be required.

3. Moraga Way at Stein Way Improvements
Description/Notes: The project is identified in the Lamorinda Fee and Financing Authority Expenditure Plan and dates back to 2014 or before. It would address the increased traffic accessing Moraga Way at this intersection. The scope of the project is still to be determined but would likely be a traffic signal.

Cost: $750,000+
Date submitted: Prior to 2014

4. Rheem Blvd. & Glorietta Blvd. Intersection Improvements (#3038) Description/Notes: The need for installation of a traffic signal at this intersection was identified in the Lamorinda Transportation Improvement Program (1994) based on the proposed Rancho Palos Colorados project in Moraga, a 123 unit development, which has not yet occurred (as of May 2023). The need/justification for improvements to this intersection continues to be monitored and will likely not be implemented until Moraga completes their Rancho Palos Colorados project.

Cost: $TBD
Date submitted: Prior to 2014
H.2.h
Packet Pg. 274 Attachment: Master Unfunded CIP Project List semi final draft for 6-6-23 CC (3132 : CIP draft)

5. Sign Inventory and Replacement
Description/Notes: Inventory of Existing Roadway Signage including condition and retroreflectivity; add to GIS database. Establish a protocol of sign replacement by type or age Cost: $TBD
Note: although this may not meet our current thresholds to be included in the CIP, it may be useful to have it here in the event of grant opportunities. We do replace signs as needed, and such replacements are made with signs meeting current
MUTCD has language/standard s.

Full trash capture/Triton Drop Inlet to capture oil & grease runoff from Chevron

6. Description/Notes: Install full trash capture device at inlet near Chevron gas station. Chevron may have a future improvement project. Depending on the future improvement project, the City may place a requirement for Chevron to construct this project.

Cost: $TBD
Remove: As of May 2023, Chevron’s convenience market project is under Planning review and certain storm drain and creek access provisions will be imposed. Note this is not a capital project

6.7.Happy Valley Road Guardrail/Embankment Stabilization Description/Notes: Repair the slide on the northerly side of Happy Valley Road south of Sundown Terrance (near the border of Lafayette), consider soldier pile retaining walls along the west side of Happy Valley Road just north of the Sundown Terrance, and provide additional pavement width to install metal beam guardrails. Ref. CCTA CTPL potential project list.

Cost: $1,250,000+
Date submitted: Prior to 2014

7.8.Ichabod Ln. Drainage (Project #4154)
Description/Notes: Per request from resident to reduce surface drainage in gutter along the frontage of the beginning of Ichabod Lane (89 Sleepy Hollow Lane) by installing new storm drain system 200’ uphill to open space ditch.

Cost: $425,000
Remove: this location is already served by curb and gutter, and the drainage is actually superior to the majority of Orinda public streets. While the project would improve drainage, the benefit:
cost ratio is low and higher priority drainage repairs are underfunded (such as Category B pipe repairs listed in the 2019 Storm Drain Repair Plan).

8.9.Daryl Drive Neighborhood Drainage Improvements
Description/Notes: Perform drainage studies on the Daryl Drive culvert and drain channel between Overhill Rd. and Marth Rd. to allow design and construction of capacity improvements to the system. This will require permitting from regulatory agencies and the associated environmental studies. Easements to allow improvements on portions of private property will likely be required.

H.2.h
Packet Pg. 275 Attachment: Master Unfunded CIP Project List semi final draft for 6-6-23 CC (3132 : CIP draft) Update, 2023: The 2019 annual paving project intended to add more capacity to the existing 3 ft. x 8 ft. wide box culvert under Daryl Drive by installedinstalling a 36” pipe on each side of the culvert. The 36” pipes were not installed since city was unable to obtain easement(s) from affected private property owner(s). The project did clean significant amounts of debris and sediment from the culvert. To allow for future evaluation, this project was submitted in 2021.

Since that time, we have not observed significant backups due to this culvert and therefore have not proposed this as a priority, funded CIP project. Maintenance crew will annually remove debris from culvert.

Cost: $800,000+
Date submitted: 2021

9.10. Washington Ln. Widening
Description/Notes: Utilizing Study completed in 2020 (project #4176), acquire easements if necessary to widen street for improved fire dept. access. Up to 10 properties would be impacted due to landscape and hardscaping encroachments; based on neighborhood outreach, the impacts were considered objectionable, so this project has not gained traction.

Cost: $800,000 +
Date submitted: 2021

10.11. Hwy 24/Camino Pablo Interchange Landscape Improvements Description/Notes: Improve landscaping appearance at this location. Determine Iif Caltrans, who has control of this location, would entertain a design prepared by the City for their review, they normally require full adherence with their planting and . Iirrigation standards, and would expect city to fully fund all work. Note that of the site would be a major consideration as new water service meters, if needed, s are very expensive and drought surcharges may apply.

Review and approval by Caltrans will be required if such project is allowed to proceed by Caltrans. Ongoing mMaintenance agreement between city and Caltrans s would likely be required and landscape maintenance costs (by city contractor MCE) would be an ongoing expense.

Cost: Initial landscaping plans and review $30,000. Irrigation and installation: $100,000 plus, depending on extent of improvements.

Date submitted: 2021
Public Works Dept. /Trail, Pedestrian and Bicycle Projects

11.12. Miner Road Pedestrian Bridge at San Pablo Creek
Description/Notes: Construct a pedestrian bridge over San Pablo Creek. Ref. CCTA CTPL potential project list. Right of way acquisition would likely be required on both sides of the bridge for connection to pathways.

Cost: $300,000 +TBD
Date submitted: Prior to 2014
H.2.h
Packet Pg. 276 Attachment: Master Unfunded CIP Project List semi final draft for 6-6-23 CC (3132 : CIP draft)

12.13. Brookwood Road Walkway
Description/Notes: Provide a pedestrian walkway along Brookwood Road; approximately 2,000 feet in length from the end of Brookwood (at Spring Rd) to Moraga Way. (as of 2021, #7 project on “Top 10” list compiled from BTW Plan). Right of way acquisition would likely be required.

Private property frontage improvements that encroach on city right of way would be impacted.

Note: this project would need to be coordinated with potential future project to connect to Wilder Rd.

Cost: $$$TBD
Date submitted: 2019

13.14. Aesthetic Enhancement - Sandblast & Paint Pedestrian Overcrossing Hwy. 24 on-ramp (at end of Orinda Way)
Description/Notes: This is a Caltrans-owned bridge; the walkway portion is maintained by the City under a Maintenance Agreement with Caltrans. The Eexisting bridge concrete surface of the barrier walls of the walkway allows relatively low meets minimum maintenance level,. This project would consider aesthetically enhance ment the barrier walls with by sandblasting and painting them with an approved color. this Caltrans-owned bridge, which is maintained by the City under a Maintenance Agreement with Caltrans. Work will need to include containment facilities, and. Caltrans permits will be required.

Cost: $125,000, depending on permit requirements
Remove – this project was included based on only rare complaints of its maintenance and therefor this project has not gained traction. Alternatively, we could gradually paint over portions of the walls (where graffiti is periodically painted over in plain white) in an approved color, if so selected. Such work would not be a capital project.

14.15. Orinda Oaks/Oak Springs Fire Evacuation & Trail Access to Wilder Description/Notes: Acquire easements to connect to existing easement to provide trail connecting the Wilder development (at the east end of Fiddleneck Way) to Stein Way (west of Oak Rd.

Cost: $300,000, depending on easement costs/negotiations Date submitted: 2021
Remove – there are other EVAs in Wilder. This project was included based on a few properties that would benefit from such trail, and therefore has not gained traction.

16. Wilder/Downtown Class 1 Multi-Use Path
Description/Notes: Provide multi-use path between Wilder Road and Downtown, overall a distance of approximately one mile, from Wilder Rd./Orinda Fields Ln. to Moraga Way (via Brookwood Dr.). This project was included as a “Vision Project” in the 2011 BTW master plan.

Agreements, Permits and coordination with Catrans required. A key benefit would be a safe bike connection when compared to the current highway bike use that Caltrans currently allows between Wilder Road eastbound Hwy. 24 on ramp and the Brookside/Moraga Way off ramp.

Private property easements may also be required. Coordination with the Brookwood Walkway project is required. This is a long term project, and a first step may be to perform preliminary planning and engineering work and develop cost estimates, etc. to allow application for potential grants.

Cost: $3,000,000 + depending on Caltrans requirements, easement costs/negotiations and designs.

Date submitted: 2022
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Packet Pg. 277 Attachment: Master Unfunded CIP Project List semi final draft for 6-6-23 CC (3132 : CIP draft)

17. East Altarinda Dr. Sidewalk Gap Closure
Description/Notes: Extend existing sidewalk on south side of Orindawoods Drive, along East Altarinda Dr. to St. Stephens Drive. As of 2022, this project is #3 on “Top 10” list compiled from BTW Plan. This approximate 1,000 foot long connection would close the gap between Orindawoods Dr. sidewalk (where it ends on the south side of the road at East Altarinda Rd.) and allow a safe path along East Altarinda Rd. to connect to existing sidewalk at the corner of St.

Stephens Dr. , and onto the St. Stephens Trail. There appears to be available right of way for such path or sidewalk, however there would be impacts to private property landscaping and fencing which encroaches along East Altarinda. Retaining walls may be required in some locations.

Cost: $350,000, depending on path or sidewalk design.

Date submitted: 2022
Parks & Recreation Dept./Parks

15.18. Park and Recreation Master Plan (#4059)
Description/Notes: Develop a Parks and recreation Master Plan with consideration of the recently adopted Bicycle, Trails, and Walkways Master Plan. The existing Master Plan was adopted in 1988.

Cost: $100,000

16.19. Parklands Acquisition (#4060)
Description/Notes: Provide funding for parkland acquisition opportunities as provided in the Orinda General Plan and Parks Master Plan.

Cost: $TBD

17.20. Park Monument Signage (#4113)
Description/Notes: Develop program to replace aging signs, and implement, subject to design and cost estimates.

Cost: $ TBD

18. Community Park Tennis Court Lighting Retrofit and Pole Painting (promoted to CIP project #4194 in 2022)
Description/Notes: Replace the outdated, inefficient existing lighting system for the 3 tennis courts and practice court in the community park with LED technology will result in a more efficient, effective, and environmentally-friendly facility. The existing poles also require repainting.

Cost: $ 75,000

19. Wilder Fields 1 & 2 Lighting Retrofit (promoted to CIP project #4195 in 2022) Description/Notes: Replacing the existing lighting system for Wilder Fields 1 and 2 with LED technology will provide more efficient, effective, and environmentally-friendly lighting for these heavily used sports fields.

Cost: $ 200,000
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Packet Pg. 278 Attachment: Master Unfunded CIP Project List semi final draft for 6-6-23 CC (3132 : CIP draft) Parks & Recreation Dept./Facilities

20.21. Art & Garden Center Parking Lot
Description/Notes: Construct a parking lot uphill of the Art & Garden Center with ADA pathway.

Funding has not be identified. Wilder residents have provided initial feedbacks. The scope of this parking lot needs to be further developed.

Cost: $150,000

21.22. Upgrades to City Hall Pedestrian Paths
Description/Notes: Upgrade City Hall pedestrian paths, including adding lighting and railing.

Cost: $7550,000

22.23. Community Center Kitchen Renovations (#4022)
Description/Notes: Upgrade kitchen to meet current health and safety codes.

Cost: $75,000

23.24. Orinda Oaks Park Restroom Replacement (#TBD4012) - Proposed to promote to CIP project this year (2023)
Description/Notes: The project replaces the existing aged restroom with a new, efficient and accessible facility.

Cost: $100,000

25. Replace Theater Lighting in Library Auditorium
Description/Notes: This project would replace the existing theater lighting in the Library auditorium with more effective, efficient LED fixtures to benefit the many presentations and performances held on the auditorium stage.

Cost: $50,000
Date added to this list: June 6, 2023

24.26. Camino Pablo Median Landscaping Upgrade – Santa Maria to Camino Encinas.

Description/Notes: Landscaping upgrade for remaining areas following 2019 project. Note:
fire evacuation curb cuts need to be considered
Cost: $120,000
Date added to this list: June 7, 2022
Planning Dept. for Drummonds review/revision.

25.27. Near-Term Downtown Pedestrian Safety and Beautification Enhancements Description/Notes: The project area for this project is focused on the connections between the Theatre District and BART and the Village District and BART. This includes re-opening the second pedestrian entrance to BART, beautification of the pedestrian undercrossing, pedestrian safety and comfort improvements, and improving the landing of the walkway from the pedestrian bridge from BART to the Village District, including creating a gateway to the existing pedestrian bridge near the southern end of Orinda Way (as detailed on pages 22-27 and 36-38 of the ConnectOrinda Plan). Potential funding could come from Measure RR and CCTA Measure J. Ref.

CCTA CTPL potential project #3043.

H.2.h
Packet Pg. 279 Attachment: Master Unfunded CIP Project List semi final draft for 6-6-23 CC (3132 : CIP draft) Cost: $50,000 - 650,000

26.28. Construct Living Landscape Berm on Bryant Way
Description/Notes: Enhance Bryant Way through visual screening and freeway noise attenuation by creating an earthen mound with vegetation on top of it along the freeway side of Bryant Way (as detailed on pages 42-44 of the ConnectOrindaPlan). (Note this project is an expansion of the “Visual Screening Enhancements” project which appeared in the 2019-2023 Potential Project List (F). The planting work in that project was completed) Cost: $200,000 - $400,000

27.29. San Pablo Creek Restoration (CIP Project #4159)
Description/Notes: Perform creek hydrology study work, determine potential creek alignments, determine trail alignments for future pedestrian creek trail, provide a pedestrian connection to the de Laveaga (EBMUD) trail, and perform property acquisition due diligence. Plan for public creek access (as detailed on pages 28-32 of the ConnectOrinda Plan). Future creek restoration phases would include CEQA compliance and project implementation. Note: The State Water Board has allowed mitigation fees (from creek/culvert project regulatory permit conditions) to be paid into this project. Note: A portion of this work (technical/ hydraulic evaluations) will bewas included as part of the Downtown Precise Plan CIP Project #4163. Friends of Orinda Creeks performed section of restoration work (behind Vintage House property) in fall 2022.

Cost: $125,000 (study only)

28.30. Library Terrace Area Pedestrian Improvements
Description/Notes: This project will include replacing the existing surface material with decomposed granite, installing string lighting (if not already completed through remaining ConnectOrinda funds), permanent games (such as concrete foosball), and outdoor furnishings that transform the area into a well-used area for people of all ages that remains beautiful (as detailed on pages 33-35 of the ConnectOrinda Plan).

Cost: $100,000

29.31. Murals Along Camino Pablo Near State Route 24
Description/Notes: Create murals along Camino Pablo near State Route 24 and Vashell Way. This includes the pedestrian bridges between the two sides of Downtown and BART (as shown on pages 61-62 of the ConnectOrinda Plan). The Vashell Way mural would be located on the south-east wall of the Casa Orinda building (as shown on page 40 of the ConnectOrinda Plan).

This project includes funding for the community process of selecting qualified artists as well as partial funding for the murals. The intent is to use the city funding as seed money to be used as matching funds for community fundraising. Staff will outreach to the community groups for possible partnerships and potential philanthropic giving to fully fund the mural art desired by the community.

Cost: $10,000 (seed money only; private donations needed to implement project)

30.32. Vashell Way Pedestrian Activation
H.2.h
Packet Pg. 280 Attachment: Master Unfunded CIP Project List semi final draft for 6-6-23 CC (3132 : CIP draft) Description/Notes: Enhance Theatre District activity through transformation of Vashell Way into a part-time pedestrian alley. The project would include special paving, murals, lighting, and bollards (as detailed on pages 39-41 of the ConnectOrinda Plan). Potential funding could come from Measure RR and philanthropic community groups/community members.

Cost: $250,000
H.2.h
Packet Pg. 281 Attachment: Master Unfunded CIP Project List semi final draft for 6-6-23 CC (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Fed # STPLZ-5444-019 Seismic Retrofit: Construct steel shear keys at bents, replace rock riprap in creek. Bridge elevation and width would not be changed, nor would the wood railing.

Location: Miner Rd. Bridge over San Pablo Creek, 200 ft. north of Camino Pablo Schedule: Engineering, Creek Permit acquisition, Right of Way and Utility Coordination work completed. Construction bids received 3-9-2023 and is scheduled to occcur in summer 2023.

This project covers transactions for federal project STPLZ-5444 (019) beginning 9-10-2018 but inlcudes $101,600 paid back to Caltrans/Fed in July 2018 for predecessor project (which has been closed out).

Justification
This bridge has been identified by the State as in need of a seismic retrofit.

Description
Project # 0044
Useful Life 50
Project Name Miner Road Bridge Seismic Retrofit
Category TRANSPORTATION / DRAIN
Type BRIDGES
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $1,429,104
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 10,000 10,000
7127 Construction Costs 0 727,000 727,000
7126 Construction 17,000 150,000 167,000
Management
Total 27,000 877,000 904,000
Prior
525,104
Total
Funding Sources '27/'28 '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 Total 255 Grants: Federal 22,000 494,000 516,000
260 Grants: State 4,000 35,000 39,000
205 Transportation Impact 1,000 231,000 232,000
Fees
256 ARPA: American Rescue 117,000 117,000
Plan Act
Total 27,000 877,000 904,000
Prior
525,104
Total
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 282 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Fed # STPLZ-5444-018 Seismic Retrofit: Construct steel shear keys at bents and abutments, install retianers between girders, instlall seat extenders at piers and install base plate retrofits at pier columns.

No changes to roadway or railing.

Location: Bear Creek Rd. Bridge over San Pablo Creek, 1,200 ft. east if Camino Pablo Schedule: Engineering, Creek Permit acquisition, Right of Way and Utility Coordination work completed. Construction bids received 3-9-2023 and is scheduled to occcur in summer 2023.

This project covers transactions for federal project STPLZ-5444 (018) beginning 9-14-2018 but includes $36,260 paid back to Caltrans/Fed in July 2018 for predecessor project (which has been closed out).

Justification
This bridge has been identified by the State as in need of a seismic retrofit.

Description
Project # 0087
Useful Life 50
Project Name Bear Creek Bridge Seismic Retrofit
Category TRANSPORTATION / DRAIN
Type BRIDGES
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $1,695,950
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7999 Right-Of Way Acquisition 4,000 4,000
7125 Design Contracts 21,000 21,000
7127 Construction Costs 910,000 910,000
7126 Construction 8,000 177,000 185,000
Management
Total 29,000 1,091,000 1,120,000
Prior
575,950
Total
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 200 Gas Tax 3,000 175,000 178,000
255 Grants: Federal 24,000 611,000 635,000
260 Grants: State 2,000 67,000 69,000
205 Transportation Impact 18,000 18,000
Fees
262 Other Grants 127,000 127,000
256 ARPA: American Rescue 93,000 93,000
Plan Act
Total 29,000 1,091,000 1,120,000
Prior
575,950
Total
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 283 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Pavement rehabilitation of Camino Pablo pathway from Orinda Way to Monte Vista, exluding the section from Manzanita Dr. to Los Amigos (Orinda Playing Fields), which is under Project #4076.

This project is being considered for submission to upcoming federal grant oppurtunitites.

City Staff would perform project management.

Justification
Pavement rehabilitation work is needed to maintain this aging facility for heavy pedestrain use. The project is on the "top 10" list of Orinda's Bicycle, Trails and Walkways Master Plan.

Description
Project # 3066
Useful Life 15
Project Name Camino Pablo Path-Orinda Way to Monte Vista Category TRANSPORTATION / DRAIN
Type BIKEWAYS / WALKWAYS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $1,620,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7180 Right of Way 313,000 313,000
Professional Services
7125 Design Contracts 157,000 157,000
7127 Construction Costs 1,045,000 1,045,000
7126 Construction 105,000 105,000
Management
Total 1,620,000 1,620,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 255 Grants: Federal 1,420,000 1,420,000
700 Capital Improvement 200,000 200,000
(General)
Total 1,620,000 1,620,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 284 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Place liner inside corruded stormdrain pipe crossing Glorietta Bldv. just north of Rheem Blvd. Pipe is 60" diameter, GIS pipe # PL-492. Conveys San Pablo Creek.

Justification
This is a Category A priority pipe repair as determined in the City's 2019 Storm Drain Repair Plan.

Part of Gourp 1 SD Repair project to be constructed in FY 2024.

Description
Project # 3100
Useful Life 30
Project Name Glorietta-Rheem SD Repair PL-492
Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $1,065,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 30,000 30,000
7127 Construction Costs 950,000 950,000
7126 Construction 2,000 50,000 52,000
Management
Total 32,000 1,000,000 1,032,000
Prior
33,000
Total
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 210 Drainage Impact Fees 32,000 32,000
256 ARPA: American Rescue 1,000,000 1,000,000
Plan Act
Total 32,000 1,000,000 1,032,000
Prior
33,000
Total
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 285 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Place liners inside pipes or replace corruded stormdrain pipes at the following locations:
-- 123 Orchard Rd., 60" diameter pipe, GIS pipe # PL-513. Conveys San Pablo Creek -- 4 Orchard Rd., 28" diameter pipe, GIS pipe # PL-409. Conveys creek flowing to San Pablo Creek Justification
These are Category A priority pipe repairs as determined in the City's 2019 Storm Drain Repair Plan.

Part of Gourp 2 SD Repair project to be constructed in FY 2024.

Description
Project # 3101
Useful Life 30
Project Name Orchard SD Repair PL-409 & PL-513
Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $1,242,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 75,000 125,000 200,000
7127 Construction Costs 950,000 950,000
7126 Construction 50,000 50,000
Management
Total 75,000 1,125,000 1,200,000
Prior
42,000
Total
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 210 Drainage Impact Fees 75,000 125,000 200,000
256 ARPA: American Rescue 1,000,000 1,000,000
Plan Act
Total 75,000 1,125,000 1,200,000
Prior
42,000
Total
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 286 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Place liners inside pipes or replace corruded stormdrain pipes at the following locations:
-- 232 Ivy Dr.. Twin 42" x 72" arch pipes, GIS pipe #'s PL-958 & 959. Conveys a Tributary of Moraga Creek -- 41 El Camino Moraga, 96" diameter pipe, GIS pipe # PL-864. Conveys a Tributary of Moraga Creek Justification
These are Category A priority pipe repairs as determined in the City's 2019 Storm Drain Repair Plan.

Part of Gourp 2 SD Repair project to be constructed in FY 2024.

Description
Project # 3102
Useful Life 30
Project Name Ivy Dr. SD Repairs, PL-958/959 & PL864
Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $1,300,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 75,000 164,500 239,500
7127 Construction Costs 950,000 950,000
7126 Construction 75,000 75,000
Management
Total 75,000 1,189,500 1,264,500
Prior
35,500
Total
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 210 Drainage Impact Fees 75,000 189,500 264,500
256 ARPA: American Rescue 1,000,000 1,000,000
Plan Act
Total 75,000 1,189,500 1,264,500
Prior
35,500
Total
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 287 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Place liners inside pipes or replace corruded stormdrain pipes at the following locations:
-- 199 Canon Dr.: 60" diamger pipe and 42" diameter pipe. GIS pipe #'s PL-1765 & 1766. Conveys South Fork of El Toyonal Creek -- 8 Alta Vista. 56" x 64" arch pipe. GIS pipe #'PL-1775 . Conveys South Fork of El Toyonal Creek Justification
These are Category A priority pipe repairs as determined in the City's 2019 Storm Drain Repair Plan Description
Project # 3103
Useful Life 30
Project Name Canon SD Repairs PL-1765, -1766 &-1775
Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $1,600,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 300,000 300,000
7127 Construction Costs 1,200,000 1,200,000
7126 Construction 100,000 100,000
Management
Total 300,000 1,300,000 1,600,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 106 Add-On Sales Tax 300,000 1,300,000 1,600,000
Measure R
Total 300,000 1,300,000 1,600,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 288 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Place liners inside pipes or replace corruded stormdrain pipes at the following locations:
-- 10 Ranch Rd. 60" diameter pipe GIS pipe # PL-1074. Conveys creek flowing into Lauterwasser Creek. -- 511 Bear Creek Rd. 48" diameter pipe. GIS pipe # PL-1089 . Conveys Dutra Creek -- 70 Van Tassel Ln. 48" diameter pipe. GIS pipe # PL-1809. Conveys creek flowing into Lauterwasser Creek.

Justification
These are Category A priority pipe repairs as determined in the City's 2019 Storm Drain Repair Plan .

Description
Project # 3104
Useful Life 30
Project Name Ranch SD Repairs PL-1074; PL-1089, PL-1809 Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $1,100,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 200,000 200,000
7127 Construction Costs 850,000 850,000
7126 Construction 50,000 50,000
Management
Total 200,000 900,000 1,100,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 106 Add-On Sales Tax 200,000 900,000 1,100,000
Measure R
Total 200,000 900,000 1,100,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 289 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Place liners inside pipes or replace corruded stormdrain pipes at the following locations:
-- 58 Brookside Dr. 108" diameter pipe. GIS pipe # PL-437. Conveys San Pablo Creek -- 295 Orchard Rd. 48" diameter pipe, GIS pipe # PL-580. Flows to a Tributary of San Pablo Creek -- 38 Lost Valley Dr. 48" diameter pipe. GIS pipe # PL-751. Flows to a Tributary of Moraga Creek -- 41 El Camino Moraga. 96" diameter pipe. GIS pipe # PL-867. Conveys a Tributary of Moraga Creek Justification
These are Category A priority pipe repairs as determined in the City's 2019 Storm Drain Repair Plan .

Description
Project # 3105
Useful Life 30
Project Name Brookside SD Repair PL-751, PL-867
Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $1,100,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 200,000 100,000 300,000
7127 Construction Costs 750,000 750,000
7126 Construction 50,000 50,000
Management
Total 200,000 900,000 1,100,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 106 Add-On Sales Tax 200,000 900,000 1,100,000
Measure R
Total 200,000 900,000 1,100,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
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Packet Pg. 290 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Repair slope erosion from storm damage occuring in Dec. 2019.

Status: Bids received in May 2021 and City Council appropriated funding of $55,000.

An additional $20,000 funding is being budgeted as a contingency for unanticipated regulatory requirements. Construction work is anticiapted to start in FY 2024.

Justification
Restoration needed for slope stability
Description
Project # 3548
Useful Life 20
Project Name Canon Dr. Embankment repair
Category TRANSPORTATION / DRAIN
Type ROADS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $75,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7180 Planning / Environmental 10,000 10,000
7127 Construction Costs 65,000 65,000
Total 75,000 75,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 704 Road / Drainage 75,000 75,000
Stabilization
Total 75,000 75,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 291 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
CCTA has requested earmark funding from Congressman DeSaulnier to upgrade existing signals to smart technology traffic signals. In additoin, Orinda’s signals upgrades will be part of a larger project, the CCTA’s Lamorinda Smart Signals Project. This is an opportunity for Orinda to leverage federal funds to upgrade existing signals systems to the latest technology. By being part of the larger regional project, there would be an economy of scale that would be beneficial to Orinda. It would also be an opportunity for the aging signals system to be replaced as part of the upgrade.

Justification
Existing signals have aged and will need to be replaced soon. The existing signals cannot support the latest technology. This signal upgrading project will result in the older components to be replaced with the new components. The existing signals are also limited on their abilities to be coordinated in real-time.

Description
Project # 3608
Useful Life 5
Project Name Traffic Signal Operation Improvements
Category TRANSPORTATION / DRAIN
Type TRAFFIC SIGNALS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $2,196,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7180 Planning / Environmental 100,000 100,000
7125 Design Contracts 100,000 100,000 200,000
7127 Construction Costs 1,896,000 1,896,000
Total 200,000 1,996,000 2,196,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 200 Gas Tax 0 0
255 Grants: Federal 1,796,000 1,796,000
205 Transportation Impact 200,000 200,000 400,000
Fees
Total 200,000 1,996,000 2,196,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 292 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
It is believed the windows of the Orinda Community Center were replaced back in the mid-to-late 1990's. This project involves replacing the existing windows with energy efficient and noise dampening windows.

Justification
Replace the windows of the Orinda Community Center which are aged and not energy efficient.

STATUS: Because of the Community Center's Local Historical Status, a historic improvement permit may be required, potentially resulting in delay of the project.

Description
Project # 4016
Useful Life 30
Project Name Community Center Window Replacement
Category CITY BUILDINGS & FACILIT
Type IMPROVEMENTS
Contact Parks & Recreation (925)254-24
Department PARKS & RECREATION
Total Project Cost: $250,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 20,000 20,000
7127 Construction Costs 230,000 230,000
Total 250,000 250,000
Funding Sources '27/'28 '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 Total 240 Park Dedication Fees 100,000 100,000
603 Building Maintenance 150,000 150,000
(ISF)
Total 250,000 250,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
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Packet Pg. 293 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
This project entails the installation of a split ductless system to provide heating ventilating and air conditioning to Community Center rooms #3, 4, and 8, the affected rooms, which, following the decommission of the facility boiler, do not have have AC and heating.

Justification
Following the decommission of the facility boiler, Commuinity Center rooms #3, 4, and 8 do not have have AC and heating.

STATUS: This project is expected to commence during FY2024.

Description
Project # 4050
Useful Life 15
Project Name Community Center HVAC
Category CITY BUILDINGS & FACILIT
Type MAINTENANCE
Contact Parks & Recreation (925)254-24
Department PARKS & RECREATION
Total Project Cost: $65,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 65,000 65,000
Total 65,000 65,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 350 Facility Improvement 0 0
Surcharge
256 ARPA: American Rescue 65,000 65,000
Plan Act
Total 0 65,000 65,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 294 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
This is an ongoing project which removes barriers to accessibility in the public right of way by replacing curbs with curb ramps at crosswalks and other public roadway locations, upgrading curb ramps to current standards, as identified in the roadway portion of the City’s ADA Transition Plan. The locations for potential curb ramp work are reviewed by TSAC under thieir responsibility to address issues related to disability and access (per Resolution 77-07). To supplement these funds, Staff will seek TDA funding or other funding when grant opportunities arise. Priority locations for curb ramps iare n high-demand pedestrian corridors such as the downtown areas, near schools, and Altarinda. 13 upgraded and/or new curb ramps are planned for upcoming years, along with other accessibility related work, are planned at these locations:
- Altarinda Dr/Pine Grove Office Driveway (South side) - upgrade existing ramp - Orindawoods Dr at the following intersections:
-Village Gate Rd (N,S) New ramps, none currently exist
- Ironbark Circle (west) (NW, NE); New ramps, none currently exist - Greystone Terrace (NW, NE); New ramps, none currently exist - Tennis Club entrance (NW, NE); New ramps, none currently exist - Ironbark Circle (east) (NW, NE) New ramps, none currently exist - Bates and Davis (NW, NE) Add or modify ramp at NW, New ramp at NE - Install Detectable Warning Pads at:
- Santa Maria Way/Park and Ride Lot (W, E)
- Moraga Way/Glorietta Blvd (NE)
- Ivy Drive/Coral Drive (NW)
Grind Gutter Lip at existing curb ramp: Glorietta Blvd/Martha Rd (SW) Justification
To install and replace facilities to comply with the Americans with Disability Act Transition Plan.

Description
Project # 4074
Useful Life N/A
Project Name ADA Transition Plan Compliance (Roadway)
Category TRANSPORTATION / DRAIN
Type BIKEWAYS / WALKWAYS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $365,064
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 5,000 5,000 5,000 5,000 5,000 5,000 30,000 7127 Construction Costs 45,000 45,000 45,000 45,000 45,000 45,000 270,000 Total 50,000 50,000 50,000 50,000 50,000 50,000 300,000 Prior
65,064
Total
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 200 Gas Tax 50,000 50,000 50,000 50,000 50,000 50,000 300,000 Total 50,000 50,000 50,000 50,000 50,000 50,000 300,000 Prior
65,064
Total
2022-2027 CIP Wednesday, May 31, 2023
Draft
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Packet Pg. 295 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Pavement rehabilitation of Camino Pablo pathway from Manzanita Dr. to Los Amigos (Orinda Playing Fields).

In response to the City's TDA grant application, this project was awarded $120,000 in July 2021. Grant expenditure deadline is 6-30-2024.

City Staff would perform construction management and inspection Justification
Pavement rehabilitation work is needed to maintain this aging facility for heavy pedestrain use. The project is on the "top 10" list for bikeways, trails and walkways and was selected by TSAC for submission for a TDA grant. .

Description
Project # 4076
Useful Life 15
Project Name Camino Pablo Pathway Rehabilitation
Category TRANSPORTATION / DRAIN
Type BIKEWAYS / WALKWAYS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $159,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 55,000 55,000
7127 Construction Costs 95,000 95,000
Total 150,000 150,000
Prior
9,000
Total
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 205 Transportation Impact 30,000 30,000
Fees
263 Transportation 120,000 120,000
Development Act (TDA)
Total 150,000 150,000
Prior
9,000
Total
2022-2027 CIP Wednesday, May 31, 2023
Draft
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Packet Pg. 296 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
This project entails repairing failing stucco as well as prepping and and painting the exterior painted surfaces at the Orinda Community Center. The building exterior has not been painted since prior to the year 2000 and a previous building assessment identified the condition of the exterior as "poor".

Justification
The building exterior has not been painted since prior to the year 2000 and a previous building assessment identified the condition of the exterior as "poor".

STATUS: Because of the Community Center's Local Historical Status, a historic improvement permit may be required, potentially resulting in delay of the project.

Description
Project # 4083
Useful Life 10
Project Name Community Center Exterior Painting
Category CITY BUILDINGS & FACILIT
Type MAINTENANCE
Contact Parks & Recreation (925)254-24
Department PARKS & RECREATION
Total Project Cost: $150,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 150,000 150,000
Total 150,000 150,000
Funding Sources '27/'28 '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 Total 240 Park Dedication Fees 20,000 20,000
603 Building Maintenance 30,000 30,000
(ISF)
256 ARPA: American Rescue 100,000 100,000
Plan Act
Total 150,000 150,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 297 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Upgrade Community Center and facilities to meet current Americans with Disabilities Act (ADA) standards per the projects identified in the City's ADA Transition Plan.

The project for FY 20/21 entailed upgrading the accessible parking spaces for the Community Center to provide the required access aisle.

Future years' projects may include replacing the drinking fountain adjacent to the tennis courts with a compliant fountain and bottle filling station, bringing community center exterior stair handrails into compliance, adding accessible picnic tables a the park gazebo/picnic area.

Justification
Upgrade Community Center and facilities to meet current Americans with Disabilities Act (ADA) standards per the projects identified in the City's ADA Transition Plan.

STATUS: ongoing
Description
Project # 4086
Useful Life 10
Project Name Community Center Accessibility Improvements Category CITY BUILDINGS & FACILIT
Type IMPROVEMENTS
Contact Parks & Recreation (925)254-24
Department PARKS & RECREATION
Total Project Cost: $91,500
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7180 Planning / Environmental 0 0
7127 Construction Costs 700 15,000 15,000 15,000 15,000 15,000 75,700 7180 General Professional 00 0
Services
Total 700 15,000 15,000 15,000 15,000 75,700 15,000
Prior
15,800
Total
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 240 Park Dedication Fees 700 15,000 15,000 15,000 15,000 15,000 75,700 Total 700 15,000 15,000 15,000 15,000 75,700 15,000
Prior
15,800
Total
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 298 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
This is an ongoing project to manage storm drain assets in the public roads (pipes, culverts, catch basins, etc.) and plan repairs and maintenance.

Recent work has included the conversion of storm drain maps and records to a GIS based system in 2018, and the preparation of a Strorm Drain Repair Plan in 2019. The Repair Plan prioritizes the repair of corrugated metal pipes, and is based on a 2019 engineering study by Drake Haglan & Assoicates. The GIS system will be expanded to include other assets and information, and will be updated and verified with field condtions.

This project will fund the GIS work, which will be handled primarily by an Engineering Technician who will work part time. This project will also fund technical studies, video inspection (CCTV) for the condition assessment of pipes on an as-needed basis, and title research to assist the City to determine the status of drainage easements on as-needed basis.

This project would also fund GIS consultant services when needed to update/correct GIS data in the storm drain inventory.

Schedule: Ongoing
Justification
To identify needs and deficiencies within the City's drainage system to better plan for future capital improvement plan projects. To reduce the potential for catastrophic pipe failures such as the 2017 Miner Rd. Sinkhole Description
Project # 4092
Useful Life N/A
Project Name Storm Drain Plan & Inventory
Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $424,700
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7180 Planning / Environmental 15,000 15,000 15,000 15,000 15,000 15,000 90,000 Total 15,000 15,000 15,000 15,000 15,000 90,000 15,000
Prior
334,700
Total
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 210 Drainage Impact Fees 15,000 15,000 15,000 15,000 15,000 15,000 90,000 Total 15,000 15,000 15,000 15,000 15,000 90,000 15,000
Prior
334,700
Total
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 299 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Repair a deteriorated storm drain pipe crossing Ivy Dr. near Descanso. This corrugated metal pipe has holes in the invert and debris buildup near the outlet. The repair will likely consist of cleaning out the debris, grading the creek bed at the outlet and lining the pipe. Regulatory permits will be required. The pipe extends under private property and Staff is working with propoerty owners regarding their participation in the repairs of the private portion.

Status: Regulatory permits have been applied for. Land survey work underway.

Justification
Pipe is identified as a high priority repair in the Strom Drain Repair Plan for the city Description
Project # 4094
Useful Life 30
Project Name Storm Drain Liner Ivy Dr (48in)
Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $137,426
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 130,000 130,000
Total 130,000 130,000
Prior
7,426
Total
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 210 Drainage Impact Fees 130,000 130,000
Total 130,000 130,000
Prior
7,426
Total
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 300 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
In the spring of 2019 PG&E removed the redwood trees (approximately 8 trees) which provided a visual buffer between the Mini-Park and its adjacent properties. The Mini Park area is on land owned by PG&E and leased by the City. Removal of the trees was required due to new regulations regarding vegetation under transmission lines. This project will reduce the visual impact of the tree removal, replace the planted material and upgrade irrigation as needed, and add monument signage. $60,000 is the estimated cost for landscape design. Funding for the project is from park dedication fees and community donations.

The City recently cometed the process of achieving a long-term lease with PG&E. In additon, approximatley $30,000 was spent during FY 21/22 to make minor repairs, and upgrade the landscaping.

Justification
Removal of the trees was required due to new regulations regarding vegetation under transmission lines. This project will reduce the visual impact of the tree removal, replace the planted material and upgrade irrigation as needed and add monument signage.

STATUS: The necessary irrigation repairs and temporary landscaping efforts have been completed. The City staff continues to work with Park & Recreation commission to finalize the monument sign concept before work installing the approved design can begin.

Description
Project # 4103
Useful Life 15
Project Name Mini Park (Crossroads Park)
Category PARK IMPROVEMENTS
Type IMPROVEMENTS
Contact Parks & Recreation (925)254-24
Department PARKS & RECREATION
Total Project Cost: $376,580
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 10,000 10,000
7127 Construction Costs 255,000 255,000
7126 Construction 30,000 30,000
Management
Total 295,000 295,000
Prior
81,580
Total
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 240 Park Dedication Fees 60,000 60,000
262 Other Grants 235,000 235,000
Total 295,000 295,000
Prior
81,580
Total
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 301 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Projects will be developed based on citizen requests that follow the Neighborhood Traffic Management Program process and eventually are considered by the City Council before funding is assigned to each project.

Schedule: Generally the process is expected to take six months for the Neighborhood Traffic Management Program process, and assuming Council approval - another 3-4 months to install the calming improvements.

Justification
Due to consistent traffic calming requests throughout the City, staff and TSAC has recommended that an annual program be established to fund traffic calming improvements.

Description
Project # 4107
Useful Life N/A
Project Name Traffic Calming Improvements Program
Category TRANSPORTATION / DRAIN
Type ROADS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $208,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7180 Planning / Environmental 30,000 30,000 30,000 30,000 30,000 30,000 180,000 Total 30,000 30,000 30,000 30,000 30,000 30,000 180,000 Prior
28,000
Total
Funding Sources '27/'28 '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 Total 200 Gas Tax 30,000 30,000 30,000 30,000 30,000 30,000 180,000 Total 30,000 30,000 30,000 30,000 30,000 30,000 180,000 Prior
28,000
Total
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 302 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
The parking lot and electrical equipment area adjacent to City Hall is experiencing slope stability issues which is evidenced in large transverse cracks in the parking spaces. Although the building does not expect to be affected due to the deep pile foundation, upper parking lot, sidewalk, and the mechanical enclosures (along with the mechanical equipment within it) are being affected and some visible distress of these facilities have been observed.

Justification
The instablility of the slope will continue to distress the equipment, which may lead to failure and loss of service.

Description
Project # 4108
Useful Life 30
Project Name City Hall Slide Stabilization
Category CITY BUILDINGS & FACILIT
Type MAINTENANCE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $885,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 3,000 3,000
7127 Construction Costs 455,000 455,000
7126 Construction 40,000 40,000
Management
Total 498,000 498,000
Prior
387,000
Total
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 700 Capital Improvement 498,000 498,000
(General)
Total 498,000 498,000
Prior
387,000
Total
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 303 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
The Bicycle, Trails, and Walkways Master Plan ("BTW Plan") was adopted January 2011. Projects will be identified for grant opportunities such as Safe Routes to Schools (SRTS), Transportation Development Act (TDA), Transportation for Livable Communities (TLC), and Active Transportation Projects (ATP). Bicycle, Trails, and Walkways (BTW) Project(s) will be selected annually from the priority list of unfunded BTW projects in the CIP and in coordination/recommendation of the Traffic Safety Advisory Committee (TSAC is the City's designated Bicycle Advisory Committee).

The City maintain a "Top 10 Priority List" of the BTW projects (attached at the end of the Project Desriptions seciton herein) as a guide for grant opportunities. Money budgeted in this project can be used as the city match if required for such grants.

Justification
The Annual Bicycle, Trails, and Walkways Program is intended as a supplemental City funding program to provide local match fund requirements to larger federal and statewide grants.

Description
Project # 4109
Useful Life N/A
Project Name Annual Bicycle, Trails, and Walkways Program Category TRANSPORTATION / DRAIN
Type BIKEWAYS / WALKWAYS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $247,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7180 Planning / Environmental 40,000 40,000 40,000 40,000 40,000 40,000 240,000 Total 40,000 40,000 40,000 40,000 40,000 40,000 240,000 Prior
7,000
Total
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 205 Transportation Impact 17,500 17,500 17,500 17,500 17,500 105,000 Fees
17,500
332 CCTA Supplemental (28C) 22,500 22,500 22,500 22,500 22,500 22,500 135,000 Total 40,000 40,000 40,000 40,000 40,000 40,000 240,000 Prior
7,000
Total
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 304 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Develop and implement minor repairs and replacement of City-maintained drainage facilities. Annual projects correct problem locations identified during the storm season or through ongoing inspections. Project locations are coordinated with the annual paving project). These funds are intended for small scale repairs and/or can be transferred to supplement drainage improvements on the Annual Pavement Management project or the Measure J and L Pavement/Drainage Rehabilitation project. The amount budgeted reflects only an estimate of funding available. It does not reflect the cost of repairs necessary to rehabilitate the drainage facilities. As projects are identified in the Storm Drain Plan with estimated cost of repairs, increased annual drainage funding will need to be determined to reflect the necessary rehabilitation/ replacement costs.

Schedule: Annual drainage projects will be selected in coordination with the Annual Paving program and Storm Drain Plan unless they require immediate repair. The Storm Drain Plan (Project 4092) will provide condition assessments of selected existing facilities and identify which are to be scheduled into the CIP as rehabilitation projects.

Justification
Minor repair and replacement of City's aging drainage facilities.

Description
Project # 4111
Useful Life N/A
Project Name Annual Drainage Facilities Improvement Program Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $1,298,200
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7180 Planning / Environmental 10,000 10,000 5,000 5,000 10,000 10,000 50,000 7127 Construction Costs 90,000 110,000 120,000 130,000 150,000 150,000 750,000 7126 Construction 0 5,000 5,000
Management
Total 100,000 125,000 125,000 135,000 160,000 160,000 805,000 Prior
493,200
Total
Funding Sources '27/'28 '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 Total 210 Drainage Impact Fees 125,000 125,000 135,000 160,000 160,000 705,000 700 Capital Improvement 100,000 100,000
(General)
Total 100,000 125,000 125,000 135,000 160,000 805,000 160,000 Prior
493,200
Total
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 305 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
A conceptual design plan for improvement of the Park was approved by the City Council in May 2018. The City proceeded with identification of potential phasing. Detailed design of an initial set of improvements is planned for FY24.

The current concepts for the renovation of Orinda Community Park entail many existing amenities including the bandshell/gazebo, play structures, pathways, lighting, restroom facilities and other elements.

The project is proposed to be leveraged with funding from the Orinda Parks Foundation which will also impact the timing and amenities to be included. Funding for the first phase of construction will utilize approximately $180,000 in State Park Bond funds authorized by Proposition 68 (reduced from an orignal estimate of $200,000).

The timing and estimates will need to be evaluated based on the final phasing and evaluation of fund raising opportunities. The expense in 2024 would provide for detailed design funds for a second phase, depending on funding sources available.

Justification
Many of the current amenities are nearly at the end of their useful lives.

STATUS: Detailed design of an initial set of improvements is planned for FY24. The timing and estimates will need to be evaluated based on the final phasing and evaluation of fund raising opportunities. The expense in FY 2024 would provide for detailed design funds for a second phase, depending on funding sources available.

Description
Project # 4112
Useful Life 15
Project Name Community Park Renovation Plan & Improvements Category PARK IMPROVEMENTS
Type IMPROVEMENTS
Contact Parks & Recreation (925)254-24
Department PARKS & RECREATION
Total Project Cost: $813,500
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 140,000 140,000
7127 Construction Costs 577,000 577,000
7126 Construction 75,000 75,000
Management
Total 140,000 652,000 792,000
Prior
21,500
Total
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 240 Park Dedication Fees 140,000 275,000 415,000
260 Grants: State 177,000 177,000
262 Other Grants 200,000 200,000
Total 140,000 652,000 792,000
Prior
21,500
Total
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 306 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
There is an existing asphalt path that connects Catherine Court and Martha Road that provides recreation use and pedestrian connectivity to nearby Glorietta Elementary School. Consistent with the City’s Bicycles, Trails, and Walkways Plan, the City will obtain appropriate easements for the general public’s use and will assume maintenance responsibility of the trail and associated storm drain pipe.

The scope of work includes minor maintenance only repairs to the asphalt path surface which consists of select digouts and surface seal treatment, including select storm drain pipe spot repairs.

Status: constuction completed in summer 2022.

Justification
The existing path is being turned over to the City for perpetual public access and maintenance to ensure long term neighborhood pedestrian/bicycle connectivity.

Description
Project # 4140
Useful Life 15
Project Name Martha Rd-Catherine Ct Ped Path
Category TRANSPORTATION / DRAIN
Type BIKEWAYS / WALKWAYS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $197,374
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 103,200 103,200
7126 Construction 40,000 40,000
Management
Total 143,200 143,200
Prior
54,174
Total
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 205 Transportation Impact 20,000 20,000
Fees
700 Capital Improvement 123,200 123,200
(General)
Total 143,200 143,200
Prior
54,174
Total
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 307 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
The vinyl/tar flat roof on the Orinda Community Center was replaced in the late 1990's and had some patch work done approximately 10 years ago.

As such, the previous is nearing the end of its useful life and has been problematic for several years.

Status: Construction work was substantially complete in FY 23. The work is being coordinated with Project #4164, Solar Panels/Back up for the Community Center.

Justification
The vinyl/tar flat roof on the Orinda Community Center was replaced in the late 1990's and had some patch work done approximately 10 years ago.

As such, the previous is nearing the end of its useful life and has been problematic for several years.

Description
Project # 4141
Useful Life 15
Project Name Community Center Roof Replacement
Category CITY BUILDINGS & FACILIT
Type IMPROVEMENTS
Contact Parks & Recreation (925)254-24
Department PARKS & RECREATION
Total Project Cost: $395,442
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 371,900 371,900
7126 Construction 20,000 20,000
Management
Total 391,900 391,900
Prior
3,542
Total
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 240 Park Dedication Fees 151,700 151,700
700 Capital Improvement 240,200 240,200
(General)
Total 391,900 391,900
Prior
3,542
Total
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 308 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
This project benefits the elevator located at City Hall by upgrading the computer drive and adding a battery to combat power outages (now required by code).

Justification
This is required to meet current applicable codes.

STATUS: This project will be carried over to FY2024.

Description
Project # 4145
Useful Life 15
Project Name City Hall Elevator
Category CITY BUILDINGS & FACILIT
Type MAINTENANCE
Contact Parks & Recreation (925)254-24
Department PARKS & RECREATION
Total Project Cost: $20,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 20,000 20,000
Total 20,000 20,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 603 Building Maintenance 20,000 20,000
(ISF)
Total 20,000 20,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 309 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
As required by the State Water Board's municipal NPDES permit, the City of Orinda adopted a Green Infrastructure Plan in 2019. Green infrastructure refers to the construction and retrofit of storm drainage to reduce runoff volumes, disperse runoff to vegetated areas, harvest and use runoff where feasible, promote infiltration and evapotranspiration, and use bioretention and other natural systems to detain and treat runoff before it reaches creeks and the San Francisco Bay. The treatment is also intended to remove PCB, Mercury and other pollutants from stormwater. The purpose of this page is to reflect the need to set aside funds for the Green Infrastructure element in future residential paving projects. In most cases, the cost of the green infrastructure will be incorporated into the paving projects. The estimated cost of such work over the next 20 years (to meet the 2040 target treatment acreage) is $1 million to $2 million.

A GI bioswale facility has been designed and constructed on Lavenida Dr. with the 2020 Annual Pavement Rehabilitation Project. The cost of the engineering and construction is incorporated in that project and amounts to approximtely $ 60,000.

Justification
In order to be in compliance with the reissued Municipal Regional Stormwater Permit (MRP2), adopted by the San Francisco Bay Regional Water Quality Control Board on November 19, 2015 (Order No. R2-2015-0049), the Green Infrastructure Plan submitted by Oinda sets target amounts of areas to be treated using green infrastructure for an approximate 20 year period, ending in 2040.

Description
Project # 4146
Useful Life 20
Project Name Green Infrastructure Program for Pavement Projects Category TRANSPORTATION / DRAIN
Type ROADS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $215,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 30,000 30,000 30,000 30,000 30,000 30,000 180,000 Total 30,000 30,000 30,000 30,000 30,000 30,000 180,000 Prior
35,000
Total
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 514 Stormwater Utility 30,000 30,000 30,000 30,000 30,000 180,000 Assessment
30,000
Total 30,000 30,000 30,000 30,000 30,000 30,000 180,000 Prior
35,000
Total
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 310 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Repair a 120-inch diameter corrugated metal pipe culvert that conveys a tributary stream of Moraga Creek under Lavenida Road. Pipe inspection found corrosion and metal loss in the invert (flow line) of the pipe. Needs permits from resource agencies, which would likely require "mitigation" work on upstream creek banks. Repair plan would be to line the invert with concrete.

Status: Contract awarded to Valentine Corp. Construction completed October 2022.

Justification
Pipe is currently distorted due to the invert deterioration, and continued deterioration may impede the flow and cause flooding and erosion of the road bank, which could impact and destabalize the roadway.

Description
Project # 4148
Useful Life 30
Project Name Lavenida Culvert Repair
Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $995,045
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 60,000 60,000
7127 Construction Costs 781,500 781,500
7126 Construction 50,000 50,000
Management
Total 891,500 891,500
Prior
103,545
Total
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 105 Orinda Add-On Sales Tax 272,000 272,000
(L)
210 Drainage Impact Fees 508,500 508,500
704 Road / Drainage 80,000 80,000
Stabilization
514 Stormwater Utility 31,000 31,000
Assessment
Total 891,500 891,500
Prior
103,545
Total
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 311 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
An existing retaining wall approximately 300 feet north of the 24 Camino Sobrante supports a section of Camino Sobrante roadway. The wall height varies from 2 feet to about 10 feet and is approximately 175 feet long. The unreinforced stone and mortar retaining wall shows severe distress; several full height vertical cracks in the central portion and an outward tilt over a majority of its length.

Status: construction completed
Justification
The existing wall continues to move and may eventually fail, creating road instability and potentially impacting golf course operations, which City would possibly be liable for
Description
Project # 4152
Useful Life 50
Project Name Camino Sobrante at Golf Course Slide Stabilization Category TRANSPORTATION / DRAIN
Type ROADS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $968,882
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 751,000 751,000
7126 Construction 115,000 115,000
Management
Total 866,000 866,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 105 Orinda Add-On Sales Tax 700,000 700,000
(L)
704 Road / Drainage 166,000 166,000
Stabilization
Total 866,000 866,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 312 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
To maintain road pavement, the City utilizes a Pavement Management System which uses data based on actual pavement condition to schedule maintenance treatments on a road by road basis. Using these results, a list of streets was recommended in coordination with review by the CIOC.

The roads selected are listed in the Appendix of this CIP and City Council approval of this CIP constitutes approval of the street list as specified in the City's Street Rehabilitation Policy.

This annual pavement project consists of various road treatments such as crack sealing, slurry seal, mill and fill asphalt or full depth reclamation.

Funding is by a combination of the Orinda Add-On Sales Tax, Gas Tax, CCTA Return to Source, CCTA 28c, and Road Maintenance Fees (Solid Waste Provider).

Status: Construction completed
Funding by Gas Tax includes estimated SB1 RMRA $365,000 + SB1 LPP $200,000= $565,000 in FY 21/22 (Construciton expenditures) Justification
Roadway pavement rehabilitation work is necessary to prevent the pavement condition to fall into the "Poor" condition rating. Research has shown it would cost more to repair a roadway that deteriorated to the point where major rehabilitation or reconstruction is necessary.

Description
Project # 4155
Useful Life 15
Project Name 2021 Annual Pavement Project
Category TRANSPORTATION / DRAIN
Type ROADS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $4,015,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 10,000 10,000
7127 Construction Costs 795,000 795,000
7126 Construction 290,000 290,000
Management
Total 1,095,000 1,095,000
Prior
2,920,000
Total
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 105 Orinda Add-On Sales Tax 300,000 300,000
(L)
330 CCTA Return To Source 555,000 555,000
(Local Share)
335 Road Maint Fee (Solid 240,000 240,000
Waste Provider)
514 Stormwater Utility 0 0
Assessment
Total 1,095,000 1,095,000
Prior
2,920,000
Total
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 313 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Install a mini-split heating, air conditioning, and air filtration system in the lower retail spaces of the Orinda Library, which include the book sorting room, the May Room, the Orinda Association office, and the cafe.

Justification
This project will provide more effective and efficient service to these busy spaces while lessening demand on main building system, extending its lifespan.

STATUS: This project is being carried over to FY2024.

Description
Project # 4160
Useful Life 15
Project Name Install Mini Split HVAC System at Orinda Library Category CITY BUILDINGS & FACILIT
Type IMPROVEMENTS
Contact Parks & Recreation (925)254-24
Department PARKS & RECREATION
Total Project Cost: $30,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 30,000 30,000
Total 30,000 30,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 603 Building Maintenance 30,000 30,000
(ISF)
Total 30,000 30,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 314 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Replace the aging gas boiler, which is original equipment, at the Orinda Library, which provides heat to the entire facility, including the library, auditorium and classrooms, and retail spaces.

Justification
The gas boiler is original equipment and is nearing the end of its useful life, which is compromsing its efficiency.

STATUS: This project is being carried over to FY2024.

Description
Project # 4161
Useful Life 20
Project Name Library Boiler Replacement
Category CITY BUILDINGS & FACILIT
Type MAINTENANCE
Contact Parks & Recreation (925)254-24
Department PARKS & RECREATION
Total Project Cost: $125,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 125,000 125,000
Total 125,000 125,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 520 Library Parcel Tax 106,250 106,250
603 Building Maintenance 18,750 18,750
(ISF)
Total 125,000 125,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 315 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Effectively outfit the Orinda Community Center with solar panels and battery back-up system in order to maintain certain facility operations during a power outage.

Status: Construction is substantially compelte and expected to be closed out in FY 2024. The project is being constructed in combination with Project #4141, Community Center Roof Replacement.

Justification
Provide more reliable backup than existing fuel-powered generator, which is nearing the end of its useful life. With likely contiuation of PSPS (public safety power shutdowns) during the fire season, the generator allows the City to provide a community center refuge for the public. Adding a renewable power source such as a solar powered system is more reliable and sustainable.

Description
Project # 4164
Useful Life 20
Project Name Solar Back-Up Community Center
Category CITY BUILDINGS & FACILIT
Type IMPROVEMENTS
Contact Parks & Recreation (925)254-24
Department PARKS & RECREATION
Total Project Cost: $476,519
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 23,369 23,369
7127 Construction Costs 371,800 371,800
7126 Construction 20,000 20,000
Management
Total 415,169 415,169
Prior
61,350
Total
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 260 Grants: State 217,551 217,551
700 Capital Improvement 197,618 197,618
(General)
Total 415,169 415,169
Prior
61,350
Total
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 316 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Due to utility company replacement work (EBMUD water mains on El Toyonal and La Espiral and CCCSD sewer main on Oak Flat Rd.), repaving work on these streets has been delayed. These streets were part of the 2019 annual paving project and now are included in a separate project to be performed when the utility company work is completed, estimated to be summer 2022. Construction completed.

Justification
To maintain pavement condition index goals for Orinda's public roads Description
Project # 4165
Useful Life 15
Project Name Pavement Rehab - El Toyonal, Oak Flat, La Espiral Category TRANSPORTATION / DRAIN
Type ROADS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $900,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 870,000 870,000
7126 Construction 30,000 30,000
Management
Total 900,000 900,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 105 Orinda Add-On Sales Tax 900,000 900,000
(L)
Total 900,000 900,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 317 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
To maintain road pavement, the City utilizes a Pavement Management System which uses data based on actual pavement condition to schedule maintenance treatments on a road by road basis. Using these results, a list of streets was selected based on review with the CIOC. The roads selected are listed in the Appendix and City Council approval of this CIP constitutes approval of the streets list, as specified in the City's Street Rehabilitation Policy.

This annual pavement project will consist of various road treatments such as crack sealing, slurry seal, mill and fill asphalt or full depth reclamation. Funding is by a combination of the Orinda Supplemental Sales Tax, Gas Tax, CCTA Return to Source, CCTA 28c, and Road Maintenance Fees (Solid Waste Provider).

Construction is scheduled to occur in summer 2022
Funding by Gas Tax includes estimated SB1 RMRA $370,000 + SB1 LPP $200,000= $570,000 in FY 22/23 (Construciton expenditures) Justification
Roadway pavement rehabilitation work is necessary to prevent the pavement condition to fall into the "Poor" condition rating. Research has shown it would cost more to repair a roadway that deteriorated to the point where major rehabilitation or reconstruction is necessary.

Description
Project # 4166
Useful Life 15
Project Name 2022 Annual Pavement Project
Category TRANSPORTATION / DRAIN
Type ROADS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $4,199,200
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 35,000 5,000 40,000
7127 Construction Costs 2,299,200 1,320,000 3,619,200
7126 Construction 310,000 10,000 320,000
Management
Total 2,644,200 1,335,000 3,979,200
Prior
220,000
Total
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 200 Gas Tax 595,500 595,500
105 Orinda Add-On Sales Tax 956,430 956,430
(L)
330 CCTA Return To Source 0 35,000 35,000
(Local Share)
335 Road Maint Fee (Solid 0 0
Waste Provider)
106 Add-On Sales Tax 1,092,270 1,300,000 2,392,270
Measure R
Total 2,644,200 1,335,000 3,979,200
Prior
220,000
Total
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 318 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
The storm drain culverts listed below are in critical condition as identified in the highest priority pipes list, in the City’s Storm Drain Plan. The culverts will require replacement or rehabilitation and obtaining regulatory permits (which may take one year). •95 Coral Drive (PL-927), 72" CMP Conveys a Tributary of Moraga Creek •188 Moraga Way (PL-454) 72" CMP, Conveys Brookside Creek Justification
These storm drains require repair and/replacement and are highest proirity locations in the 2019 Storm Drain Repair Plan Failure of the pipe(s) would create potential safety issues, and cause road damage and access problems.

Part of Gourp 1 SD Repair project to be constructed in FY 2024.

Description
Project # 4167
Useful Life 50
Project Name Storm Drain Moraga Wy & Coral
Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $906,900
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 100,000 100,000 200,000
7127 Construction Costs 586,000 586,000
7126 Construction 87,900 87,900
Management
Total 100,000 773,900 873,900
Prior
33,000
Total
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 210 Drainage Impact Fees 100,000 573,900 673,900
335 Road Maint Fee (Solid 200,000 200,000
Waste Provider)
Total 100,000 773,900 873,900
Prior
33,000
Total
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 319 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Provide separated pedestrian pathway on west side of Moraga Way from El Camino Moraga and Altamount Dr. utilizing a concrete raised curb.

Status: project completed in FY 22/23
Justification
To improve pedestrian safety.

Description
Project # 4168
Useful Life 15
Project Name Ped Path MoragaWy ECM to Altam
Category TRANSPORTATION / DRAIN
Type BIKEWAYS / WALKWAYS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $239,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 155,000 155,000
7126 Construction 30,000 30,000
Management
Total 185,000 185,000
Prior
54,000
Total
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 205 Transportation Impact 99,200 99,200
Fees
263 Transportation 85,800 85,800
Development Act (TDA)
Total 185,000 185,000
Prior
54,000
Total
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 320 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
A failing, shallow, cobble rock lined ditch at this location needs upgrading (with a deeper ditch) so that overflow will not flood adjacent properties.

Justification
improve drainage
Description
Project # 4170
Useful Life 30
Project Name Drainage Impvt 25 La Cuesta
Category TRANSPORTATION / DRAIN
Type DRAINAGE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $40,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 40,000 40,000
Total 40,000 40,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 700 Capital Improvement 40,000 40,000
(General)
Total 40,000 40,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 321 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
This year's annual pavement maintenance project utilizes Gas Tax, CCTA Return to Source Funds and Road Maintenance Fees (Solid Waste Provider). Pavement maintenance streets are selcted in accordance with the City's Street Rehabilitation Policy, which is based on the Pavement Maintenace Program "StreetSaver" developed by the Metropolitan Transportation Commission. A $250,000 budget allowance is included for potentail stormwater treatment requirements/green infrastructure.

Funding by Gas Tax includes estimated SB1 RMRA $384,000 + SB1 LPP $200,000 + Gas Tax (portion) + LPP-CCTA exchange agreement $1,000,000= $1,610,000 in FY 23/24 (Construciton expenditures) Justification
Roadway pavement rehabilitation work is necessary to prevent the pavement condition to fall into the "Poor" condition rating. Research has shown it would cost more to repair a roadway that deteriorated to the point where major rehabilitation or reconstruction is necessary.

Description
Project # 4171
Useful Life 15
Project Name 2023 Annual Paving Project
Category TRANSPORTATION / DRAIN
Type ROADS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $2,725,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 225,000 0 225,000
7127 Construction Costs 0 2,350,000 2,350,000
7126 Construction 0 150,000 150,000
Management
Total 225,000 2,500,000 2,725,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 200 Gas Tax 1,610,000 1,610,000
330 CCTA Return To Source 273,000 273,000
(Local Share)
335 Road Maint Fee (Solid 225,000 617,000 842,000
Waste Provider)
Total 225,000 2,500,000 2,725,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 322 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
This project replaces the built-up roof of the Orinda Library (not the copper sections) which was originally installed in 2000 and is nearing the end of its useful life. Estimated to have a 20-year lifespace, the roof will be assessed in 2021 to determine if all 5,000 sq. ft. requires replacement or if repairs/patches would be sufficient to extend it's life. Other materials or methods, such as a foam roof, may prove more efficient and/or economical, based on an assessment. This project will also be coordinated with a planned replacement of the roof-top air handlers.

Justification
Replace the roof of the Orinda Library which is nearing the end of its useful life.

STATUS: This project is expected to commence in FY2024.

Description
Project # 4173
Useful Life 20
Project Name Library Roof Replacement
Category CITY BUILDINGS & FACILIT
Type MAINTENANCE
Contact Parks & Recreation (925)254-24
Department PARKS & RECREATION
Total Project Cost: $85,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 85,000 85,000
Total 85,000 85,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 520 Library Parcel Tax 72,250 72,250
603 Building Maintenance 12,750 12,750
(ISF)
Total 85,000 85,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 323 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
The project will modernize the Orinda Library building's energy management system components hardware to minimize interruption of HVAC services to the occupants while maximizing system visibility for the facilities staff.

This project could be coordinated with the planned roof replacement/repair project.

Justification
The Orinda Library building's energy management system components reached the end of their useful life a few years ago and we began experiencing malfunctioning due to loss of control over key components of the system. The original components have become obsolete and are no longer supported or available to purchase.

STATUS: This project is expected to commence in FY 2024.

Description
Project # 4174
Useful Life 15
Project Name Library HVAC Modernization
Category CITY BUILDINGS & FACILIT
Type MAINTENANCE
Contact Parks & Recreation (925)254-24
Department PARKS & RECREATION
Total Project Cost: $190,000
Expenditures '27/'28 '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 Total 7127 Construction Costs 190,000 190,000
Total 190,000 190,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 520 Library Parcel Tax 161,500 161,500
603 Building Maintenance 28,500 28,500
(ISF)
Total 190,000 190,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 324 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
This project entails the prepping and painting of the exterior painted surfaces on both the 1st and 2nd floor at the Orinda Library. The building exterior has not been painted since the facility opened in 2000. A detailed assessment will take place prior to finalizing the project to determine if only portions of the exterior require painting in FY2024 or if this portion of the project can be pushed back in its entirety.

Justification
The exterior painted surfaces on both the 1st and 2nd stories at the Orinda Library have not been addressed since the facility opened in 2000 and has become faded and susceptible to weather over the years.

STATUS:This project is expectedt to occur in FY2024.

Description
Project # 4175
Useful Life 10
Project Name Library Exterior Painting
Category CITY BUILDINGS & FACILIT
Type MAINTENANCE
Contact Parks & Recreation (925)254-24
Department PARKS & RECREATION
Total Project Cost: $150,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 150,000 150,000
Total 150,000 150,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 520 Library Parcel Tax 27,500 27,500
603 Building Maintenance 122,500 122,500
(ISF)
Total 150,000 150,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 325 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
On 8-4-2020, the City established the Camino Pablo Underground Utility District, using Utility Rule 20A provisions and Municipal Code Chapter

13.12 procedures. Aerial electric and communication wiring that is currently supported via timber poles would be converted to an underground system in the public right of way, consisting of conduits and boxes (vaults containing transformers, switches and connections. Project location:
along the west side of Camino Pablo between Camino Sobrante to 500’ north of the El Toyonal intersection.

PG&E would act as the project lead and Rule 20A funds allocated to Orinda (but controlled by PGE) would be used to fund the majority of the work. The City would need to pay for converting street lighting where it is currently facilitated by the overhead system (wires and light fixtures supported by the timber poles); city would be charged by PGE to be a "joint trench participant" and intends to use Gas Tax funding for this. Some properety owners may also be required by PGE to pay a portion of service conversion costs.

On 10-5-2021, city council authorized agreements required by PGE for this project, however due to PGE scheduling and backlogs, PGE will not begin estimating or preliminary planning until 2028, with construction in 2030.

Justification
This project would provide improved safety in terms of reduced wildfire risk for undergrounded electric lines compared to the existing aerial ones. There are also asethetic benefits.

Description
Project # 4177
Useful Life 30
Project Name Camino Pablo Underground Utility District
Category TRANSPORTATION / DRAIN
Type ROADS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $1,500,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7180 Right of Way 0 0
Professional Services
7180 Planning / Environmental 50,000 50,000
Total 0 50,000 50,000
Future
1,450,000
Total
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 200 Gas Tax 10,000 10,000
262 Other Grants 40,000 40,000
Total 50,000 50,000
Future
1,450,000
Total
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 326 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
This project/program has been added to reflect the intended future use of Orinda Supplemental Sales Tax, Gas Tax, CCTA Return to Source, CCTA 28c and Road Maintenance Fees (Solid Waste Provider) for pavement maintenance related projects. Note that the City may also elect to use these funds for other transportation related projects such as bridge, roadway drainage, slope stabilization, bike, pedestrian, etc. projects. A $250,000 budget allowance is included for potentail stormwater treatment requirements/green infrastructure.

This is a place holder. Future pavement maintenance streets will be selcted in accordance with the City's Street Rehabilitation Policy.

Justification
Roadway pavement rehabilitation work is necessary to prevent the pavement condition to fall into the "Poor" condition rating. Research has shown it would cost more to repair a roadway that deteriorated to the point where major rehabilitation or reconstruction is necessary.

Description
Project # 4178
Useful Life 15
Project Name 2024 Annual Pavement Rehabilitation
Category TRANSPORTATION / DRAIN
Type ROADS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $2,685,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 215,000 10,000 225,000
7127 Construction Costs 2,310,000 2,310,000
7126 Construction 10,000 140,000 150,000
Management
Total 225,000 2,460,000 2,685,000
Funding Sources '27/'28 '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 Total 200 Gas Tax 1,620,000 1,620,000
330 CCTA Return To Source 400,000 400,000
(Local Share)
335 Road Maint Fee (Solid 225,000 440,000 665,000
Waste Provider)
Total 225,000 2,460,000 2,685,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 327 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
This project entails addressing the exterior decorative fascia accent tiles. Multiple sections of the tile has failed and detached from the building over the last decade, indicating improper installation. The remaining tile should be removed and proper repair and replacement of a similar product is necessary to address safety and aesthetic factors.

Justification
Multiple sections of decorative tile fascia has failed and detached from the building over the last decade, indicating improper installation. The remaining tile needs to be removed and all tile areas will be replaced with a similar product.

STATUS: Staff are currenlty elporing options for repair and the project is expected to commence in FY 2024.

Description
Project # 4179
Useful Life 20
Project Name Library Exterior Accent Tile Replacement
Category CITY BUILDINGS & FACILIT
Type MAINTENANCE
Contact Parks & Recreation (925)254-24
Department PARKS & RECREATION
Total Project Cost: $100,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 100,000 100,000
Total 100,000 100,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 520 Library Parcel Tax 85,000 85,000
603 Building Maintenance 15,000 15,000
(ISF)
Total 100,000 100,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 328 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
This project entails replacing all or a portion of the existing vinyl flooring in Rooms 3, 4, 5, 9, 10, and small hallways, storerooms, and closets (appoximately 4,000 sq. ft.). at the Orinda Community Center.

STATUS: Substantial construction work was compelted in FY 2023.

Justification
Portions of the existing vinyl flooring has deteriorated and may present health and safety hazards.

Description
Project # 4180
Useful Life 20
Project Name Community Center Vinyl Flooring Replacement Category CITY BUILDINGS & FACILIT
Type MAINTENANCE
Contact Parks & Recreation (925)254-24
Department PARKS & RECREATION
Total Project Cost: $90,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 50,000 50,000
Total 50,000 50,000
Prior
40,000
Total
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 240 Park Dedication Fees 50,000 50,000
Total 50,000 50,000
Prior
40,000
Total
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 329 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Audio visual amenities were not included in the developer-constructed Wilder Art & Garden Center. This project entails the installation of appropriate audio and visual amenities (speakers, sound board, projection, etc.) in Studios 1-3 in order to provide for effective programming use of the space and increase rental potential.

Justification
To effectively program and rent the large space at the Art & Garden Center (Studios 1-3), appropriate audio and visual amenities are required.

STATUS: Final options for the amenities are being determined.

Description
Project # 4181
Useful Life 15
Project Name Art & Garden Ctr Audio Visual
Category CITY BUILDINGS & FACILIT
Type IMPROVEMENTS
Contact Parks & Recreation (925)254-24
Department PARKS & RECREATION
Total Project Cost: $20,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 20,000 20,000
Total 20,000 20,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 350 Facility Improvement 20,000 20,000
Surcharge
Total 20,000 20,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 330 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
This project entails the prepping and painting of the exterior painted surfaces on both the 1st and 2nd floor at Orinda City Hall. T A detailed assessment will take place prior to finalizing the project to determine if only portions of the exterior require painting in 2024 or if the project can be pushed back in its entirety.

Justification
The building exterior has not been painted since the facility opened in 2007 and a recent facility assessment identified this area as a need to be addressed in the coming 1-3 years.

STATUS: This project is likely to occur in FY2024.

Description
Project # 4182
Useful Life 10
Project Name City Hall Exterior Painting
Category CITY BUILDINGS & FACILIT
Type MAINTENANCE
Contact Parks & Recreation (925)254-24
Department PARKS & RECREATION
Total Project Cost: $130,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 130,000 130,000
Total 130,000 130,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 256 ARPA: American Rescue 130,000 130,000
Plan Act
Total 130,000 130,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 331 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
This project/program has been added to reflect the intended future use of Orinda Supplemental Sales Tax, Gas Tax, CCTA Return to Source, CCTA 28c and Road Maintenance Fees (Solid Waste Provider) for pavement maintenance related projects. Note that the City may also elect to use these funds for other transportation related projects such as bridge, roadway drainage, slope stabilization, bike, pedestrian, etc. projects. A $250,000 budget allowance is included for potentail stormwater treatment requirements/green infrastructure.

This is a place holder. Future pavement maintenance streets will be selcted in accordance with the City's Street Rehabilitation Policy.

Assumes RMRA $360,000 + LPP $200,000= $560,000 min. Gas Tax funding required in FY 25/26 Justification
Roadway pavement rehabilitation work is necessary to prevent the pavement condition to fall into the "Poor" condition rating. Research has shown it would cost more to repair a roadway that deteriorated to the point where major rehabilitation or reconstruction is necessary.

Description
Project # 4183
Useful Life 15
Project Name 2025 Annual Pavement Rehabilitation
Category TRANSPORTATION / DRAIN
Type ROADS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $2,250,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 225,000 225,000
7127 Construction Costs 1,875,000 1,875,000
7126 Construction 150,000 150,000
Management
Total 225,000 2,025,000 2,250,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 200 Gas Tax 725,000 725,000
330 CCTA Return To Source 0 0
(Local Share)
335 Road Maint Fee (Solid 225,000 1,300,000 1,525,000
Waste Provider)
Total 225,000 2,025,000 2,250,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 332 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
A consultant will be hired to prepare a Local Roadway Safety Plan which include comprehensive evaluation of Orinda’s public roadway system using a defined set of criteria to identify and prioritize safety projects to submit for future HSIP (Highway Safety Improvement Program) grant funding consideration. The report will include an analysis of recent collision data, with locations and type of accidents identified, proposed countermeasures provided in the Local Roadway Safety Manual, with a summary of the major results.

Justification
The preparation of the LSRP will now be a requirement in order to receive future HSIP grants. The plan will also identify a priority list for safety related improvement projects for future CIP planning and funding allocations. It will involve required community outreach/input with the report presented to the City Council for adoption.

Description
Project # 4185
Useful Life
Project Name Road Safety Plan
Category TRANSPORTATION / DRAIN
Type ROADS
Contact
Department PUBLIC WORKS
Total Project Cost: $70,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7180 Planning / Environmental 42,000 24,000 66,000
Total 42,000 24,000 66,000
Prior
4,000
Total
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 200 Gas Tax 2,000 24,000 26,000
260 Grants: State 40,000 40,000
Total 42,000 24,000 66,000
Prior
4,000
Total
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 333 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Removal of hazardous vegetation along the edge of Brookwood Rd. and Highway 24, in accordance with the latest MOFD Fire Code requirements, resulted in negative impacts such as loss of barrier/protection from errant highway vehicles, lack of visual and security sreening and increased noise This initial phase of the project consists of evaluation by a landscape architect of various options of mitigation measures, including but not limited to barrier/guardrails, soundwalls, landscaping and gawk screening.

After the evaluation and cost estimates are prepared, funding for implementing the mitigation and scheduling would be considered. The construction/implementation for this project is currently on the unfunded CIP project list, with an estimated cost of $150,000.

Justification
Safety, aesthetic and noise mitigation for residents and housing/property. Helps to address requests from citizens at this location.

Description
Project # 4186
Useful Life 10
Project Name Mitigation - Brookwood Rd. Mitigation Planting Category TRANSPORTATION / DRAIN
Type ROADS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $110,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7127 Construction Costs 90,000 90,000
Total 90,000 90,000
Prior
20,000
Total
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 106 Add-On Sales Tax 90,000 90,000
Measure R
Total 90,000 90,000
Prior
20,000
Total
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 334 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Repar the 1,300 lineal foot reinforced concrete culvert conveying San Pablo Creek in downtown Orinda, from the Safeway Parking lot to Orinda Way; this is within a public drainage easement and therefore a city facilitiy which must be maintained. The concrete floor (invert) has abrasion which has led to exposed rebar, and the recommendation is to reline the culvert invert. Regulatory permits will be required for the work.

Investigation work (structural, geotechnical and hydraulic) is now underway.

Under an on-call contract with Schaaf & Wheeler Consulting Civil Engineers the city has expended approximately $100,000 in FY 2021/2022 on the planning, environmental and design work (and charged to drainage maintenance operating budget) . Further investigative and design work remains, and will be performed under the same contract, extended by CC action in January 2022.

Justification
Portions of the culvert are degrading significantly. Should portions of the culvert fail, especially if during significant rainfall, flooding and possilbly localized ground settlement would occur, affecting roadways and parking areas near the culvert.

Description
Project # 4187
Useful Life 30
Project Name San Pablo Creek Culvert Repair
Category TRANSPORTATION / DRAIN
Type MAINTENANCE
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $4,200,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7180 Planning / Environmental 120,000 120,000
7125 Design Contracts 50,000 72,000 122,000
7127 Construction Costs 1,700,000 1,500,000 500,000 3,700,000 7126 Construction 50,000 120,000 40,000 210,000
Management
Total 170,000 1,822,000 1,620,000 540,000 4,152,000
Prior
48,000
Total
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 704 Road / Drainage 170,000 72,000 242,000
Stabilization
106 Add-On Sales Tax 1,750,000 1,620,000 540,000 3,910,000 Measure R
Total 170,000 1,822,000 1,620,000 540,000 4,152,000
Prior
48,000
Total
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 335 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Per request originating in TSAC, add new crosswalk at this location, utilizing solar powered RRFB's (rectangular rapid flashing beacons). Install crosswalk striping and accessible landings at each side.

The city has been advised it was successful in obtaining a TDA grant to fund the majoriy of the project costs.

City staff would provide project and construction management Justification
Improves pedestrian safety. This project is in response to request/petition from residents. It is adjacent to bus stops Description
Project # 4188
Useful Life 15
Project Name RRFB Crosswalk, Moraga Way at Valley View
Category TRANSPORTATION / DRAIN
Type IMPROVEMENTS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $100,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 20,000 20,000
7127 Construction Costs 80,000 80,000
Total 20,000 80,000 100,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 205 Transportation Impact 20,000 20,000
Fees
263 Transportation 80,000 80,000
Development Act (TDA)
Total 20,000 80,000 100,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 336 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
This project/program has been added to reflect the intended future use of Orinda Supplemental Sales Tax, Gas Tax, CCTA Return to Source, CCTA 28c and Road Maintenance Fees (Solid Waste Provider) for pavement maintenance related projects. Note that the City may also elect to use these funds for other transportation related projects such as bridge, roadway drainage, slope stabilization, bike, pedestrian, etc. projects.

This is a place holder. Future pavement maintenance streets will be selcted in accordance with the City's Street Rehabilitation Policy.

Description
Project # 4190
Useful Life 15
Project Name 2026 Annual Pavement Rehabilitation
Category TRANSPORTATION / DRAIN
Type ROADS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $2,250,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 215,000 10,000 225,000
7127 Construction Costs 1,875,000 1,875,000
7126 Construction 10,000 140,000 150,000
Management
Total 225,000 2,025,000 2,250,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 200 Gas Tax 770,000 770,000
330 CCTA Return To Source 250,000 250,000
(Local Share)
335 Road Maint Fee (Solid 225,000 1,005,000 1,230,000
Waste Provider)
Total 225,000 2,025,000 2,250,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 337 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Construct raised intersection at Glorietta/Martha, adjacent to Glorietta Elementary School.

An application for this project was submitted in June 2022 for a State ATP (cycle 6) grant, under the SRTS category, however was not slected.

This is a placeholder for the project in the event other funding opportunities arise. No local match is requred for the ATP program.

Justification
Improves pedestrian safety for residents and school users by raising height of crosswalks to match sidewalks at the intersection Description
Project # 4191
Useful Life 20
Project Name Glorietta SRTS Raised Crosswalks at Martha Category TRANSPORTATION / DRAIN
Type IMPROVEMENTS
Contact Public Works (925) 253-4231
Department PUBLIC WORKS
Total Project Cost: $340,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 65,000 65,000
7127 Construction Costs 250,000 250,000
7126 Construction 25,000 25,000
Management
Total 65,000 275,000 340,000
Funding Sources '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 260 Grants: State 65,000 275,000 340,000
Total 65,000 275,000 340,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 338 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Modernize this elevator to include current safety regulations, which is approximately 20 years old and increasingly expensive to maintain.

Justification
Reduce ongoing maintenance costs, improve reliability and comply with current safety standards.

Description
Project # 4192
Useful Life 15
Project Name Library elevator modernization
Category CITY BUILDINGS & FACILIT
Type MAINTENANCE
Contact Parks & Recreation (925)254-24
Department PARKS & RECREATION
Total Project Cost: $180,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 20,000 20,000
7127 Construction Costs 160,000 160,000
Total 180,000 180,000
Funding Sources '27/'28 '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 Total 256 ARPA: American Rescue 180,000 180,000
Plan Act
Total 180,000 180,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 339 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Replace community center and City Hall generators, obtain generators for library and maintenance yard, add battery back-up system to AGC solar - primarily grant funded by California Governor’s Office of Emergency Services (Cal OES - 404 Hazard Mitigation Grant Program (HGMP) The costs are very roughly estimated herein, and it is unknow what local match, if any, would be required under the above grant progam Justification
provide backup power for city facilities
Description
Project # 4193
Useful Life 15
Project Name Emergency generators - various buildings
Category CITY BUILDINGS & FACILIT
Type IMPROVEMENTS
Contact Parks & Recreation (925)254-24
Department PARKS & RECREATION
Total Project Cost: $300,000
Expenditures '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 '27/'28 Total 7125 Design Contracts 50,000 50,000
7127 Construction Costs 250,000 250,000
Total 300,000 300,000
Funding Sources '27/'28 '22/'23 '23/'24 '24/'25 '25/'26 '26/'27 Total 260 Grants: State 300,000 300,000
Total 300,000 300,000
2022-2027 CIP Wednesday, May 31, 2023
Draft
H.2.i
Packet Pg. 340 Attachment: Plan-It Project Detail Draft 5-31-23 (3132 : CIP draft) Capital Improvement Plan
City of Orinda, California
'22/'23 '27/'28 thru
Retroift exising lamps at the tennis courts for improved efficienty and cost savings.

Orinda City CouncilJune 6, 2023

Orinda City Council
June 6, 2023