Oxnard City Council
May 17, 2022

Written materials relating to an item on this agenda that are distributed to the legislative bodies within 72 hours before the item is to be considered at its regularly scheduled meeting will be made available for public inspection at the City Clerk’s Office, 300 West Third Street 4th Floor during customary business hours. Agenda reports are also on the City of Oxnard web site at www.oxnard.org.

In compliance with the Americans with Disabilities Act, if you require special assistance to participate in a meeting, please contact the City Clerk’s Office at 385-7803. Notice at least 72 hours prior to the meeting will enable the City to reasonably arrange for your accessibility to the meeting.

Agenda Item time estimates: (Presentation / Council Discussion / Public Comment) AGENDA

OXNARD CITY COUNCIL

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY

OXNARD FINANCING AUTHORITY

OXNARD HOUSING AUTHORITY
Meeting Location: Council Chambers, 305 West Third Street May 17, 2022
Appointment Items - 5:00 PM
Regular Meeting - 6:00 PM
Zoom details to call-in for public comment during a meeting:

1. Dial Phone Number: (888) 475-4499

2. Enter Meeting ID: 816 6547 0992

3. Passcode: 026847
If you wish to speak during public comments or a particular item on the agenda, please sign-on by following the zoom calling in steps listed above. Once the Mayor calls for public speakers, press *9 to raise your hand to inform the City Clerk you would like to speak during the public speaking section for that particular item on the agenda, while in the zoom waiting room.

The public may view the meeting from home on Spectrum channel 10, Frontier channel 35, or YouTube at Youtube.com/oxnardnews.

Video recordings of the meeting are typically available online following the meeting at the City’s website at www.oxnard.org/city- meetings.
*Please see the link for the Measure M pre-recorded presentation video for each item listed on this agenda.

YOU MAY PARTICIPATE IN THE MEETING IN THE FOLLOWING WAYS:

1. ATTEND THE MEETING AT THE LOCATION LISTED ABOVE: Submit a speaker card to the City Clerk.

2. EMAIL COMMENTS OR SIGN UP TO SPEAK REMOTELY BEFORE THE MEETING a. Submit a request to speak by no later than 3 p.m. on the day of the meeting by using the form available at www.oxnard.org/citymeetings.
b. Submit an email to [email protected] no later than 3 p.m. on the day of the meeting (indicate the agenda item number in the subject line). All email correspondence will be forwarded to the City Council prior to the start of the meeting and made part of the legislative record. c. Contact the City Clerk’s Office at (805) 385-7803 to submit your request.

3. PROVIDING PUBLIC COMMENTS REMOTELY DURING THE MEETING a. To provide public comment during the meeting dial (888) 475-4499 and enter the Meeting ID and Passcode listed above as the Zoom details for this meeting. When the Mayor announces the particular item on the agenda you want to speak on, press *9 to raise your hand while in the zoom waiting room. Once called on, press *6 to unmute your phone.
1 AMENDED AGENDA
Reports Item L.4 Attachment #2 Revised

OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY May 17, 2022 PAGE 2
b. Public comments on agenda items will be taken following the announcement of the item. After the item is announced, members of the public may register or otherwise be recognized for the purpose of providing public comment.

Detailed participation instructions can be found at www.oxnard.org/city-meetings. * The City has filed pre-election and post-election lawsuits regarding the validity of Measure M.

A. ROLL CALL, POSTING OF AGENDA
THE FOLLOWING LEGISLATIVE BODIES ARE MEETING: City Council and Housing Authority

B. APPOINTMENT ITEMS (5:00 PM)

1. SUBJECT: Virtual Presentation by BEACON's Executive Director, Mr. Marc Beyeler on BEACON's Structure, Projects and Recent Activities and Accomplishments.

2. SUBJECT: Presentation by the Channel Islands Neighborhood Council on Water Quality.

C. OPENING CEREMONIES (6:00 PM)
Pledge of allegiance to the flag of the United States.

D. CEREMONIAL ITEMS

1. SUBJECT: Presentation of a Proclamation Designating the Month of May, 2022 as "Mental Health Awareness Month."

2. SUBJECT: Presentation of a Proclamation Designating the Week of May 24 - 31, 2022 as "Beach Safety Week."

3. SUBJECT: Presentation of a Proclamation Designating June 18, 2022 as the "31st Annual Juneteenth Celebration."

4. SUBJECT: Recommitment to Resolution No. 15,430 Condemning Racism, Xenophobia, Violence, and Hate Crimes Against Asian Americans and Pacific Islanders.

E. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA

A person may address the legislative body only on matters not appearing on the agenda and within the subject matter jurisdiction of the legislative body. Speaker requests shall be submitted as set forth on the first page of this agenda. Speakers are limited to three minutes. After 30 minutes, if all speakers have not had the opportunity to speak, the remaining speakers will be given an opportunity to speak prior to adjournment of the meeting. The legislative body cannot enter into a detailed discussion or take action on any items presented during public comments at this time. Such items may only be referred to the City Manager/Executive Director/Secretary for administrative action or scheduled on a subsequent agenda for discussion. Persons wishing to speak on public hearing items should do so at the time of the hearing.

F. REPORT OF CITY MANAGER/EXECUTIVE DIRECTOR/SECRETARY

The City Manager/Executive Director/Secretary shall report on items of interest to the legislative body occurring since the last meeting. The legislative body cannot enter into detailed discussion or take action on any item presented during this report. Such items may only be referred to the City Manager/Executive Director/Secretary for administrative action or scheduled on a subsequent agenda for discussion.

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OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY May 17, 2022 PAGE 3
G. CITY COUNCIL/HOUSING AUTHORITY/SUCCESSOR AGENCY/FINANCING AUTHORITY

BUSINESS/COMMITTEE REPORTS

At this time, a member of the legislative body may make a brief announcement, or make a brief report on his or her activities. Further, members of the legislative body may request to schedule consideration of whether to place an item on a future agenda. The legislative body cannot enter into detailed discussion or take action on any item presented during this report. The member's report shall not exceed three minutes, unless additional time is granted by the presiding officer.

1. City Manager Department
SUBJECT: Appointment of Members to Serve on the City's Mobilehome Park Rent Review Board. (0/5/5)

RECOMMENDATION: That the Mayor, with the concurrence of the City Council, make the following appointments to Mobilehome Park Rent Review Board: Felipe Flores, Cynthia Daniels, and Martin Lee Remmen.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/_-fh8rfTn3g
Legislative Body: City Council
Contact: Shiri Klima, (805) 385-7487
H. REVIEW OF INFORMATION/CONSENT AGENDA
The members of the legislative body will consider whether to remove Information/Consent Agenda items for discussion later during the meeting.

I. PUBLIC COMMENTS ON INFORMATION/CONSENT AGENDA
At this time, a person may address the legislative body only on matters appearing on the information/consent agenda. The presiding officer shall limit public comments to three minutes.

J. INFORMATION/CONSENT AGENDA

1. City Clerk Department
SUBJECT: Approval of Minutes.

RECOMMENDATION: That the City Council approve the minutes of the March 29, 2022 and April 5, 2022 regular meetings as presented.

Legislative Body: City Council
Contact: Rose Chaparro, (805) 385-7805

2. Cultural & Community Services Department
SUBJECT: Ventura County Area Agency on Aging Senior Nutrition Program.

RECOMMENDATION: That City Council adopt a resolution authorizing:

1. The Cultural and Community Services Director or designee to submit an application for the next Ventura County Area Agency on Aging (VCAAA) Older Senior Nutrition Program grant cycle (July 2022 to June 2023); and

2. If funding is received, authorize the City Manager or designee to execute grant agreements; the Chief Financial Officer or designee to submit financial reports and grant claims and approve or amend budget appropriations for the use of the grant funds; and the City Manager or designee to submit non-financial reports. (This item did not originate in 3 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY May 17, 2022 PAGE 4
Committee.)
Legislative Body: City Council
Contact: Terrel Harrison, (805) 385-7994

3. Police Department
SUBJECT: First Amendment to the Agreement between the City and the Oxnard Union High School District for Police School Resource Officer Services and Cost Sharing.

RECOMMENDATION: That the City Council execute a First Amendment to the Agreement for Police School Resource Officer ("SRO") Services between the City of Oxnard ("City"), and the Oxnard Union High School District ("OUHSD" or "District"), to extend the term of the agreement for one year from June 30, 2022 to June 30, 2023.

Legislative Body: City Council
Contact: Jason Benites, (805) 385-7624

4. Finance Department
SUBJECT: Adoption: Revisions to Procurement Ordinance Reflecting Preparation of the new Tyler Munis Enterprise Resource Planning (ERP) Financial System.

RECOMMENDATION: That the City Council adopt an ordinance amending and replacing portions of Chapter 4 of the Oxnard City Code regarding purchasing and contracting authority titled:

ORDINANCE OF THE CITY OF OXNARD, CALIFORNIA, AMENDING AND REPLACING PORTIONS OF CHAPTER 4 OF THE OXNARD CITY CODE, RELATING TO PURCHASING

AND CONTRACTING
Legislative Body: City Council
Contact: Betsy George, (805) 200-5400

5. Public Works Department
SUBJECT: Agreement A-8459 with HORNE LLP for California Low Income Household Water Assistance Program.

RECOMMENDATION: That the City Council:

1. Receive and file a report about the California Low Income Household Water Assistance Program (LIHWAP); and

2. Authorize the Public Works Director to execute Agreement A-8459 with HORNE LLP to enroll in this financial assistance program, in substantial conformance with the attached template, subject to the final approval of the City Attorney for any final modifications. (Public Works and Transportation Committee approved 3-0) Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055

6. Public Works Department
SUBJECT: Amend Purchase Order #8552 with SiteOne Landscape Supply, LLC for Citywide Irrigation Parts and Supplies.

RECOMMENDATION: That the City Council approve and authorize the Purchasing Agent to amend Purchase Order #8552 with SiteOne Landscape Supply to increase the not to exceed amount from $100,000 to $1,000,000 and extend the term from June 30, 2022 to February 27, 4 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY May 17, 2022 PAGE 5
2025, for the purchase of irrigation parts and supplies. (Public Works and Transportation Committee approved 3-0.) Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055

7. Public Works Department
SUBJECT: Approve Seventh Amendment to Agreement 7167-15-CM with Ventura Regional Sanitation District.

RECOMMENDATION: That the City Council approve and authorize the Mayor to execute a Seventh Amendment to Agreement 7167-15-CM with Ventura Regional Sanitation District (VRSD) in the amount of $431,441.09 for a total not-to-exceed amount of $1,150,000 and to extend the term from June 30, 2022 to June 30, 2023, with the option to exercise two (2) one-year extensions through June 30, 2025, for monitoring and reporting of the closed Santa Clara Landfill. (Public Works and Transportation Committee approved 3-0) Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055

8. Housing Department
SUBJECT: The Oxnard Housing Authority Education Scholarship Program.

RECOMMENDATION: That the Board of Commissioners approve the Oxnard Housing Authority’s new privately funded education scholarship program benefitting Section 8 participants and Public Housing tenants.

Legislative Body: Housing Authority
Contact: Emilio Ramirez, (805) 385-8094
K. PUBLIC HEARINGS

1. Housing Department
SUBJECT: Adoption of the Annual Action Plan for Fiscal Year 2022 - 2023 and amending the Annual Action Plans for Fiscal Years 2021 – 22 and 2020 - 2021. (0/10/15)

RECOMMENDATION: That the City Council:

1. Conduct a public hearing regarding 2020 and 2021 Annual Action Plan Amendments, and the Plan Year 2022 Annual Action Plan draft document with funding recommendations for the third year of the 2020 - 2024 Ventura County Regional Consolidated;

2. Approve the 2022 Annual Action Plan with the recommended use of funds for selected activities that conform with City of Oxnard consolidated plan goals as defined in the Ventura County Regional Consolidated Plan for the three entitlement grants, Community Development Block Grant, Home Investments Partnership grant and the Emergency Solutions Grant to be submitted to the United States Department of Housing and Urban Development, as prescribed;

3. Approve the updated changes in activities pertinent to the 2021 Annual Action Plan Amendment and Plan Year 2020 Annual Action Plan Amendment related to HEARTH Emergency Solutions Grant;
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OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY May 17, 2022 PAGE 6

4. Authorize the City Manager and his designees, to incorporate the actual HUD grant allocation in the 2022 Annual Action Plan including increasing or decreasing approved activities by 10% of approved recommendation based on the actual HUD grant allocation;

5. Authorize the City Manager and his designees, to incorporate any recommended changes resulting from the public input to the 2022 Annual Action Plan, 2021 Annual Action Plan Amendment and 2020 Annual Action Plan Amendment, as directed by the City Council, including amending any budget appropriations approved by the City Council;

6. Authorize the City Manager and his designees, to execute the required applications, certifications, and other pertinent documents for the submission of the 2022 Annual Action Plan, 2021 Annual Action Plan Amendment and 2020 Annual Action Plan Amendment to the United States Department of Housing and Urban Development, Office of Community Planning and Development;

7. Authorize the City Manager, and his designees, to execute HUD agreements and sign all agreements for the implementation of the Annual Action Plan including subrecipients, interdepartmental, and intradepartmental agreements.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/oBXI5QCoz_4
Legislative Body: City Council
Contact: Emilio Ramirez, (805) 385-8094
L. REPORTS

1. Human Resources Department
SUBJECT: Agreement for Third Party Administration of Workers' Compensation Claims. (0/5/5)

RECOMMENDATION: That the City Council approve and authorize the Mayor to execute Agreement No. A-8455 with CorVel Enterprise Comp., Inc. in an amount not to exceed $1,515,000 for a 5-year term for workers’ compensation claims administration and adjustment services.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/eiQVFwcV4Js
Legislative Body: City Council
Contact: Steve Naveau, (805) 385-7947

2. Public Works Department
SUBJECT: Public Works Department Update. (0/10/10)

RECOMMENDATION: That the City Council receive and file an update report from the Public Works Department with respect to an overview of department operations, programs, activities, challenges, opportunities and staffing.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/VxgZE8gMFZo
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
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OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY May 17, 2022 PAGE 7

3. Public Works Department

SUBJECT: Declaration of a Local Emergency Due to Drought Conditions and a Lack of Adequate Water Supply, Authorizing the City Manager to Take Appropriate Actions, and Adoption of a Resolution Amending Water Conservation Restrictions. (0/10/5)

RECOMMENDATION: That the City Council:

1. Adopt a resolution proclaiming the existence of a local emergency due to water shortage emergency conditions; and

2. Adopt a resolution rescinding Resolution No. 14,741 and adopting new mandatory water conservation measures.

Additional information will be provided live by Calleguas Municipal Water District.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/ZCqeSRLFCww
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055

4. Housing Department
SUBJECT: Central Terrace Apartments located at 217 – 235 East Sixth Street in Downtown Oxnard. (0/5/5)

RECOMMENDATION: That the City Council:

1. Adopt a resolution of the City Council of the City of Oxnard approving and authorizing the City Manager or designee to execute and take all needed actions in consultation with City Attorney relative to entering into an Assignment of City loan documents; loan rider and subordination agreement in connection with that certain loan provided by City to Many Mansions for the development of Central Terrace Apartments affordable housing project;

2. Authorize the City Manager or designee to execute an Assignment, Assumption and Modification Agreement and Loan Rider by and between the City of Oxnard, Many Mansions, a California nonprofit public benefit corporation, and Central Terrace LP, a California limited partnership;

3. Authorize the City Manager or designee to execute a Subordination Agreement by and among Banner Bank, a Washington corporation, the City of Oxnard, and Central Terrace LP, California limited partnership; and

4. Authorize the City Manager or designee to execute the First Amendment to the Affordable Housing and Sustainable Communities (AHSC) Implementation Agreement by and between the City of Oxnard and Many Mansions, a California nonprofit public benefit corporation.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/LlH4_SPLr40
Legislative Body: City Council
Contact: Emilio Ramirez, (805) 385-8094
7 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY May 17, 2022 PAGE 8

5. Housing Department
SUBJECT: Homeless Solutions Center, 241 West Second Street. (0/5/5)

RECOMMENDATION: That the City Council:

1. Adopt a resolution of the City Council of the City of Oxnard approving and authorizing the Mayor to execute a Financial Cost Sharing Agreement by and between the City of Oxnard and the County of Ventura and further authorizing the City Manager or Designee to execute and take all needed actions relative to entering into a Permanent Local Housing Allocation loan agreement and a Measure O loan agreement with Mercy House Living Centers for the construction of the tenant improvements for the navigation center located within the proposed Homeless Solutions Center project;

2. Authorize the Mayor to execute a Financial Cost Sharing Agreement by and between the City of Oxnard and the County of Ventura for the financial sharing arrangement for the development and operation of the permanent year-round navigation center to be located on the ground floor of the Homeless Solutions Center;

3. Approve and authorize the City Manager or designee to execute the First Amendment to the Disposition and Development Agreement by and between the City of Oxnard and Housing Trust Fund Ventura County and CDP Developers, LLC;

4. Adopt a resolution of the City Council of the City of Oxnard declaring 241 W. Second Street to be exempt surplus land pursuant to Government Code Section 54221(f)(1)(a) and Authorizing the City staff to take related actions;

5. Accept, recognize, and deposit a lump sum contribution of $2,935,265 from the County of Ventura to pay for the County’s share of the cost to construct tenant improvements for development of the City’s new permanent year-round navigation center on the ground floor of the Homeless Solutions Center; and

6. Approve a budget appropriation of $160,000 from the Low-and-Moderate Income Housing Fund of the former redevelopment agency.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/TTTguD2WrUc
Legislative Body: City Council
Contact: Emilio Ramirez, (805) 385-8094

6. Public Works Department

SUBJECT: Fiscal Year 2022-23 Landscape Maintenance Districts Initiation of Proceedings, Declaration of Intention to Levy and Collect Assessments, and Scheduling of Public Hearing. (0/5/5)

RECOMMENDATION: That the City Council acting as the legislative body of the City of Oxnard Landscape Maintenance Districts (LMDs):

1. Adopt a resolution initiating proceedings for the annual levy and collection of assessments for Fiscal Year 2022-23 within the City’s LMDs; and
8 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY May 17, 2022 PAGE 9

2. Adopt a resolution declaring intention to levy and collect assessments for Fiscal Year 2022-23 within the City’s LMDs pursuant to the Landscaping and Lighting Act of 1972.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/B_qZ9BCQd_g
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055

7. City Attorney Department
SUBJECT: Setting November Election for Term Limits Measure; and Selecting Members of City Council to Sign the Argument Against the Measure. (0/10/10)

RECOMMENDATION: That the City Council:

1. Adopt a resolution titled as follows:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OXNARD ORDERING AN ELECTION TO BE HELD ON NOVEMBER 8, 2022 TO CONSIDER THE ADOPTION OF A MEASURE TITLED “TERM LIMITS FOR THE MAYOR AND COUNCILMEMBERS,

EXTENSION OF MAYOR'S TERM FROM TWO YEARS TO FOUR YEARS STARING IN 2022”, REQUESTING THE COUNTY CLERK CONDUCT THE ELECTION, AND

AUTHORIZING THE BOARD OF SUPERVISORS TO CANVASS THE RETURNS

2. Authorize one or more members of the City Council to sign the argument against the initiative measure.

Legislative Body: City Council
Contact: Stephen Fischer, (805) 385-7483
M. ADJOURNMENT

9 Understanding the Water Situation
in and around Channel Islands Harbor
Channel Islands Neighborhood Council (CINC)
Marine Advisory Committee (MAC)
1 May 17, 2022
5/6/2022
10 5/6/2022 2
In early 2018 pumping operations stopped!
60 years of Mandalay
Generating Station
pumping 1.5 billion
gallons of water helped
sustain water quality in
the harbor
Powerplant
discharge
halted
Kiddie Beach – long history
of water quality impairmentTidal
exchange
X
11 Goals
MAC has two parallel goals:

ØSafe swimmable and fishable
water in the harbor for all to
enjoy, and
ØConservation of water for
agricultural and residential
usage
5/6/2022 3
12 DO 5 mg/l
DO 5 mg/l
Remote Sensors for Dissolved Oxygen and Chlorophyll (2021) Westport
Data from - https://www.oxnard.org/city-department/publicworks/channel-islands-harbor-water-quality/ • Dissolved Oxygen lower than 5 mg/l can be stressful to marine organisms • Daily cycle during summer often drops below this level at night, but usually recovers during the day • Risk if an extensive algae bloom and then die-off depletes oxygen levels that don’t recover March 15 October 21 July 28July 21
13 Toxicity
Ability of organisms to survive and reproduce
• Specifically, the test measures the survival of small shrimp in water sample for one week Moderate Rain (0.82”) Heavy Rain (1.36”)
14 Significant Challenges During Wet Weather
5/6/2022 6
March 29, 2022 1.09 inches rain
Heavy rain caused extremely high bacteria levels in Edison Canal, adjacent to storm drains, and throughout the harbor. Values significantly exceed the 104 MPN/100ml threshold for impaired waters established by the water board.

Hemlock
Edison
Canal
Samples
Oxnard West
15 Triple Threat to the Harbor
5/6/2022 7
vElevated bacteria levels makes
swimming and water activities
unsafe
vDiminished dissolved oxygen
levels are fatal to fish and other
sea life
vToxins are fatal to aquatic life
and may impact the food chain
16 Appreciation
5/6/2022 8
• The ARPA designated funding for
üFeasibility Study $300,000
üRemediation $1 million
• Requested $500k from State Budget
• Grant applications submitted by Eric
Humel
• City staff efforts and recently formed
Harbor Water Quality Task Force,
including
o Michael Wolfe
o Steve Howlett
o Heather D’Anna Nichols
o Eric Storrie
o Lyn McGraw
17 Support for Safe Water in the Harbor

1. Please provide funding for
continuing water testing
($150,000)

2. Please authorize city staff to
initiate RFP for the Feasibility
Study now

3. Please empower and authorize
City employees on the Harbor
Water Quality Task Force

4. Please support grant
applications5/6/2022 9
18 19
20 CITY COUNCIL AGENDA REPORT

CITY COUNCIL/HOUSING AUTHORITY/SUCCESSOR

AGENCY/FINANCING AUTHORITY

BUSINESS/COMMITTEE REPORTS
AGENDA ITEM NO. G.1

DATE: May 17, 2022

TO: City Council

FROM: Shiri Klima, Deputy City Manager, (805) 385-7487, [email protected]

SUBJECT: Appointment of Members to Serve on the City's Mobilehome Park Rent Review Board. (0/5/5)

RECOMMENDATION

That the Mayor, with the concurrence of the City Council, make the following appointments to Mobilehome Park Rent Review Board: Felipe Flores, Cynthia Daniels, and Martin Lee Remmen.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/_- fh8rfTn3g

BACKGROUND

Oxnard City Code section 2-36 states that the Mayor, with the approval of the City Council, shall appoint the members of each Citizen Advisory Group (CAG). The Mobile Home Park Rent Review Board is not a CAG, but its establishing ordinance in City Code section 24-5 has similar language, except that this Board consists of five (rather than seven) members appointed by the Council as a whole.

DISCUSSION
The Mobilehome Park Rent Review Board (MPRRB) is charged with collecting evidence and information, initiating investigations, scheduling and conducting hearings or appeals, and issuing written findings and decisions to protect the mobilehome owners in the City from excessive rents and to protect their investment in their homes while at the same time providing for a fair return for mobilehome park owners. The MPRRB is composed of five members at large who are not connected with the real estate or rental housing industry for their personal financial gain and who are not residents of, nor have any financial interest in, any mobilehome or mobilehome park. For this purpose, the Council nominates Felipe Flores, Cynthia Daniels, and Martin Lee Remmen, all of whom have been serving on the MPRRB and previously passed the City's formal background check procedures.

Staff will return on a rolling basis with additional Council nominations to fill the remaining vacancies in the City’s commissions, committees and boards.

STRATEGIC PRIORITIES

This agenda item supports the Quality of Life strategy. The purpose of the Quality of Life strategy is to restore and increase quality services and programs that enrich Oxnard's diverse community, promotes safe neighborhoods, encourages community engagement, and supports our residents in their efforts to improve their quality of life.

FINANCIAL IMPACT

There is no financial impact.
21 COMMITTEE OUTCOME

This item did not originate in Committee.

Prepared by: Samantha Shapiro, Project Manager

ATTACHMENTS

1. Appointment of Members to Serve on the City's Mobilehome Park Rent Review Board Presentation 22 Samantha Shapiro, Project Manager
Appointment of Members to Serve
on the City’s Mobilehome Park
Rent Review Board
City Council
May 17, 2022
23 RECOMMENDATION 2
That the Mayor, with the approval of the City Council, make the following appointments to the Mobilehome Park Rent Review Board:

Felipe Flores, Cynthia Daniels, and Martin Lee Remmen
24 3

MOBILEHOME PARK RENT REVIEW BOARD (MPRRB)
Function
The MPRRB is charged with collecting evidence and information, initiating investigations, scheduling and conducting hearings or appeals, and issuing written findings and decisions to protect the mobilehome park owners in the City from excessive rents and to protect their investment in their homes while at the same time providing for a fair return for mobilehome park owners.

Requirements 5 members at large who are not connected with the real estate or rental housing industry for their personal financial gain and who are not residents of, nor have any financial interest in, any mobilehome or mobilehome park.

Nomination The Council nominates Felipe Flores, Cynthia Daniels, and Martin Lee Remmen
25 RECOMMENDATION 4
That the Mayor, with the approval of the City Council, make the following appointments to the Mobilehome Park Rent Review Board:

Felipe Flores, Cynthia Daniels, and Martin Lee Remmen
26 THE END
5 27

CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. J.1

DATE: May 17, 2022

TO: City Council

FROM: Rose Chaparro, City Clerk, (805) 385-7805, [email protected]

SUBJECT: Approval of Minutes.

RECOMMENDATION

That the City Council approve the minutes of the March 29, 2022 and April 5, 2022 regular meetings as presented.

BACKGROUND

Approval of Minutes.

STRATEGIC PRIORITIES

This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on March 16, 2021.

FINANCIAL IMPACT

There is no financial impact.

COMMITTEE OUTCOME

This item did not originate in Committee.

Prepared by: Rose Chaparro, City Clerk

ATTACHMENTS

1. MINUTES 03 29 2022 CC Regular Meeting

2. MINUTES 04 05 2022 CC Regular Meeting
28 MINUTES

OXNARD CITY COUNCIL
Regular Meeting
March 29, 2022

A. ROLL CALL, POSTING OF AGENDA
At 5:00 p.m., Mayor John C. Zaragoza called to order the regular meeting of the Oxnard City Council, (concurrently with the Oxnard Housing Authority), in the City Hall Council Chambers at 305 W. Third Street, Oxnard, California. The City Clerk called the roll and announced the posting of the agenda.

Councilmembers Gabriela Basua, Vianey Lopez, Oscar Madrigal, Bert E. Perello, Gabriel (Gabe) Teran, Mayor Pro Tem Bryan A. MacDonald, and Mayor John C. Zaragoza were present.

Housing Authority Commissioner Jose Andrade arrived at 6:30 p.m., Commissioner Francisco Vega was absent.

Staff members present in person were Alexander Nguyen, City Manager; Stephen M. Fischer, City Attorney; Kenneth Rozell, Chief Assistant City Attorney; Jason Zaragoza, Deputy City Attorney; Michael Wolfe, Public Works Director; Emilio Ramirez, Housing Director; Vyto Adomaitis, Community Development Director; Scott Kolwitz, Planning & Environmen tal Services Manager; Joe Pearson II, AICP, Senior Planner; Kathleen Mallory, Planning & Sustainability Manager; and Terrel Harrison, Cultural & Community Services Director.

Staff members Ashley Golden, Assistant City Manager; Shiri Klima, Deputy City Man ager; Adam Smith, Project Manager; Betsy George, Chief Financial Officer; Alexander Hamilton, Fire Chief; Jason Benites, Police Chief; Alex Arnett, Police Commander; Marc Amon, Police Commander; Steve Howlett, Assistant Public Works Director; Tatiana Arnao ut, Senior Civil Engineer; Eden Alomeri, Revenue & Licensing Director & Assistant City Treasurer; participated via videoconference.

Carolyn Merino Mullin, Executive Director, at the Oxnard Performing Arts Center (OPAC); Christian Sprunger, Assistant Vice President at NHA Advisors; Joseph Cabral and Karen Schmidt with Clean Power Alliance; also participated via videoconference.

THE FOLLOWING LEGISLATIVE BODIES ARE MEETING: City Council and Housing Authority

B. PUBLIC COMMENTS ON CLOSED SESSION ITEMS (None received.)

C. CLOSED SESSION (5:00 PM)

1. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Government Code Section 54956.9(d)(1))
Name of case: F G v. City of Oxnard
Ventura County Superior Court, Case No. 56-2022-00562807-CU-OE-VTA Legislative Body: City Council

2. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Government Code Section 54956.9(d)(1))
Name of case: Adair; et al. v. City of Oxnard; et al.

Ventura County Superior Court, Case No. 56-2022-00563192-CU-MC-VTA Legislative Body: City Council
29 MARCH 29, 2022 OXNARD CITY COUNCIL PAGE 2

At 5:02 p.m., the City Council recessed to a closed session. At 6:25 p.m., the City Council reconvened in open session in the Council Chambers. The City Attorney announced that there were no reportable a ctions out of closed session.

D. OPENING CEREMONIES (6:30 PM)
The flag salute was followed by a moment of silence.

E. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
Public comments were received from Fernanda Ruiz.

F. REPORT OF CITY MANAGER

1. City Manager Department SUBJECT: COVID-19 Update from Director of Emergency Services. (10/5/5)

RECOMMENDATION: That the City Council:

1. Receive and file an update from the Director of Emergency Services ("Director") on the COVID19 Local Emergency ("Emergency"); and

2. Ratify orders issued by the Director pertaining to the Emergency, including an order addressing freight container shipping congestion and an order rescinding or modifying previously issued orders.

Jason Zaragoza, Deputy City Attorney, presented an item ratifying two previously issued Director Orders pertaining to the ongoing COVID -19 emergency: (1) an Order addressing freight container shipping congestion; and (2) an Order rescinding or modifying previously issued Orders.

Resolution #15,550 (Director Issued Order No. 22-01)
A resolution of the City Council of the City of Oxnard Ratifying an Order Issued by the Director of Emergency Services.

Resolution #15,554 (Director Issued Order No. 22-02)
A re solution of the City Council of the City of Oxnard Ratifying an Order Issued by the Director of Emergency Services.

It was moved by Councilmember Teran, seconded by Councilmember Lopez, to approve the recommended action, ratify Director Issued Orde rs and approved Resolution #15,550 and Resolution #15,554. VOTE:

Basua, Lopez, MacDonald, Madrigal, Perello, Teran, and Zaragoza voted in favor; motion passed 7-0.

G. CITY COUNCIL REPORTS

Councilmember Teran selected Garcia’s Catering as his recommen dation for a local business. He thanked the RiverPark Neighborhood Council Executive Chair Tai Hartley, residents and staff that attended the ir last meeting. He also thanked the residents of the Wagon Wheel Community for attending the initial meeting held by the Executive Board Chairs to talk about forming a Neighborhood Council for the Wagon Wheel Community. Reported that he made 14 reports to the 311 application for illegal dumping and these requests were handled within 24-72 hours. He thanked the 311 team for their quick response to these requests . H e also thanked the City Manager for hearing the request from Ms.

Ruiz about the work that the students of the Oxnard School District and the Oxnard High School 30 MARCH 29, 2022 OXNARD CITY COUNCIL PAGE 3

District are doing in the City. He would li ke to see that the students be placed on a future Council agenda prior to graduating in June.

Mayor Pro Tem MacDonald selected Hunan Garden Chinese Restaurant as his recommendation for a local business. He announced that most of the commissions that he participates in are now transitioning to normal business and holding their meetings in person. He attended the Ventura County Transportation Commission (VCTC), Gold Coast Transit, and the Railroad Authority for Amtrak. He reported on the many different ite ms that can be recycled at the Del Norte Recycling Center .

Announced t hat t he National Latino Peace Officers Association of Ventura County is holding its Annual Scholarship Dinner and encouraged local students to apply for the $1000 grant.

Councilmember Madrigal selected The Taco Shop on Saviers Road as his recommendation for a local business. Mayor Zaragoza, Councilmember Teran, and Councilmember Madrigal parti cipated in a clean-up event at Brekke School . Also, attended the Colonia Eastside Youth Baseb all League, first pitch event. He reminded the community to use the 311 application to report potholes. He is hopeful that the City will respond to the recent c omplaints received about potholes. He announced that there is a resurfacing project coming soon and asked staff to provide an update on the resurfacing project in the La Colonia area.

Councilmember Lopez selected Mendez Mexican Products as her recommendation for a local business. reported she will be attending the upcoming Redwood Neighborhood Council meeting. She attended a tour of the Ormond Beach along with C ity staff to improve Ormond Beach. There was representation from the Nature Conservancy, the Coastal Conservancy, and Senator Monique Limon. She looks forward to the collaboration to prot ect Ormond Beach and the improvements being planned for that area.

She pleased to know that City staff is working with BEACON to attend and present at a future Council meeting.

Councilmember Basua selected Sky Salon as her recommendation for a local business.

Councilmember Perello selected Piñatas Fabrics and Crafts as his recommendation for a local business.

He reported attending the Channel Islands Neighborhood Council event at the Peninsula Yaght Club, honoring the outgoing Executive Chair. He th anked Jack Villa for inviting him to attend the Wagon Wheel Community meeting to discuss and consider forming a Neighborhood Council . He announce d that there are upcoming meeting s at the East Village Neighborhood Council and the Rio Lindo Neighborhood Council. He also announced the many different upcoming events being held at the Oxnard Library. He also mentioned that their

Mayor Zaragoza selected Plaza Cinemas as his recommendation for a local business. He also thanked Jack Villa for inviting him to attend the Wagon Wheel Community meeting. He attended the Colonia Eastside Youth Baseball League with Councilmember Madrigal. He thanked the Oxnard Police Department and the City Corps for their efforts. He thanked Terrel Harrison and his staff. He thanked Brian Yanez for organizing the clean-up program. He asked that an item be added on a future Council meeting about the Public Labor Agreement for local hires.

1. City Manager Department
SUBJECT: Appointment of Members to Serve on the City's Commission on Homelessness and Measure O Citizen Oversight Committee. (0/5/5)
31 MARCH 29, 2022 OXNARD CITY COUNCIL PAGE 4

RECOMMENDATION: That the Mayor, with the approval of the City Council, make the following appointments:

1. To Commission on Homelessness: Rafael Ochoa (D5); and

2. To Measure O Citizen Oversight Committee: Nathan Castillo (D5). (This item did not originate in Committee).

It was moved by Mayor Pro Tem MacDonald , seconded by Councilmember Perello , to approve the recommended action as presented. VOTE: Basua, Lopez, MacDonald, Madrigal, Perello, Teran, and Zaragoza voted in favor; motion passed 7-0.

H. REVIEW OF INFORMATION/CONSENT AGENDA
Items J-1 through J-5 were discussed among the Council and staff.

I. PUBLIC COMMENTS ON INFORMATION/CONSENT AGENDA (None received.)

J. INFORMATION/CONSENT AGENDA

1. City Clerk Department SUBJECT: Approval of Minutes.

RECOMMENDATION: That the City Council approve the minutes of the March 1, 2022 regular meeting as presented.

2. Fire Department SUBJECT: Purchase Order with Stryker Medical for $335,137.99.

RECOMMENDATION: That City Council authorize the Mayor to sign a Purchase Order with Stryker Medical for $335,137.99 to purchase seven (7) Lifepak 15 monitors/defibrillators and twelve (12) Lifepak 1000 defibrillators.
(The Community Services, Public Safety, Housing & Development Committee approved 3-0 on March 8, 2022.)

3. Finance Department SUBJECT: Annual Accounts Receivable Write-Off Report.

RECOMMENDATION: That the City Council receive the Annual Accounts Receivable Write-Off Report. (The Finance and Governance Committee approved 3-0 on February 22, 2022.)

4. Police Department SUBJECT: Second Amendment to Enterprise Lease Agreement.

RECOMMENDATION: That City Council approve and authorize the Mayor to execute a second amendment to Agreement A-8136 with Enterprise Fleet Management, Inc. (Enterprise), for vehicle leases, increasing the value of the agreement from $4,100,000 to not exceed $6,795,000 for the term of the agreement, which expires on December 1, 2025.
(The Public Safety Committee reviewed the item on February 22, 2022 and forwarded the item to City Council for review and approval.)

32 MARCH 29, 2022 OXNARD CITY COUNCIL PAGE 5

5. Housing Department SUBJECT: Accessibility Remodel Project at Palm Vista. (0/5/5)

RECOMMENDATION: That the Board of Commissioners of the Oxnard Housing Authority approve and authorize the Chairman to execute a firm-fixed price contract in the amount of $379,560.11 with MDJ Management (Agreement number A-8426) using funds previously appropriated from the 2019 Capital Fund grant for Section 504 compliance with the Americans with Disabilities Act.
(The Community Services, Public Safety, Housing & Development Committee approved 3-0.)

Consent Items J.1 – J.4
It was moved by Councilmember Perello , seconded by Councilmember Lopez, to approve the Information/Consent items as presented. VOTE: Basua, Lopez, MacD onald, Madrigal, Perello, Teran, and Zaragoza voted in favor; motion passed 7-0.

Consent Item J.5
It was moved by Councilmember Perello , seconded by Councilmember Lopez , to approve the recommended action as presented. VOTE: Basua, Lopez, MacD onald, Madrigal, Perello, Teran, Zaragoza and Housing Authority Commissioner Andrade voted in favor; motion passed 8- 0. Housing Authority Commissioner Vega was absent.

K. REPORTS

1. Finance Department
SUBJECT: Banc of America Master Equipment Lease/Purchase Agreement (A-7667) for 2022 Equipment Lease Reimbursement to the City for Purchase of Fire Engines. (10/5/5)

RECOMMENDATION: That the City Council adopt Resolution #15,553 authorizing the execution and delivery of Schedules of Property to the Master Equipment Lease/Purchase Agreement not to exceed $3.3 million for the acquisition, financing, and leasing of certain equipment for the public benefit within the terms provided therein; authorizing the execution and delivery of other documents required in connection therewith; and authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by the resolution. (Presentation will be live at the Consultant's request.) Betsy George, Chief Financial Officer , introduced Christian Sprunger, Assi stant Vice President with NHA Advisors, presented and answered questions. No public comments were received . Discussion ensued among the Council and staff.

It was moved by Mayor Pro Tem MacDonald, seconded by Councilmember Perello , to approve the recommended action as presented. VOTE: Basua, Lopez, MacDonald, Madrigal, Perello, Teran, and Zaragoza
voted in favor; motion passed 7-0.

2. City Manager Department
SUBJECT: Recategorization of American Rescue Plan Act (ARPA) Projects According to Final Rule Issued by US Treasury. (0/25/10)

RECOMMENDATION: That the City Council:

1. Recategorize $15,670,000 of ARPA projects into the Replacing Lost Public Sector Revenue category according to the Final Rule issued by the U.S. Department of the Treasury; 33 MARCH 29, 2022 OXNARD CITY COUNCIL PAGE 6

2. Make final decisions on remaining ARPA projects tabled in 2021 and newly proposed ARPA projects; and

3. Authorize the City Manager or designee to approve budget appropriations necessary to recognize revenue and appropriate funding for all ARPA projects.

Alexander Nguyen, City Manager ; Ashley Golden, Assistant City Manager ; Jason Benites, Police Chief ; Alexander Hamilton, Fire Chief ; Michael Wolfe, Public Works Director ; and Terrel Harrison, Cultural & Community Services Director; presented and answered questions. Public comments were received from Gary Blum and Steve Huber. Written comments were received and forwarded to Council. Discussion ensued among the Council and staff. Council provided recommendations to staff.

Item #51

It was move d by Councilmember Perello, seconded by Councilmember Basua, to approve the recommended action as presented. VOTE: Basua, MacDonald, Perello, and Zaragoza voted in favor ; Lopez, Madrigal, and Teran voted against; motion passed 4-3.

Item #52

It was moved by Councilmember Teran, seconded by Councilmember Lopez , to approve the recommended action as presented. VOTE: Basua, Lopez, MacD onald, Madrigal, Perello, Teran, and Zaragoza voted in favor; motion passed 7-0.

Yellow Group:

It was moved by Mayor Pro Te m MacDonald, seconded by Councilmember Basua, to approve the recommended action as presented. VOTE: Basua, Lopez, MacD onald, Madrigal, Perello, Teran, and Zaragoza voted in favor; motion passed 7-0.

Balance of the items listed under the American Rescue Plan Act (ARPA) Investments:

It was moved by Councilmember Lopez, seconded by Councilmember Teran, to approve the recommended action as presented. VOTE: Basua, Lopez, MacDonald, Madrigal, Perello, Teran, and Zaragoza voted in favor; motion passed 7-0.

3. Community Development Department SUBJECT: Update on the City of Oxnard’s Participation in Clean Power Alliance. (0/5/5) RECOMMENDATION: That the City Council receive and file this report.

Kathleen Mallory, Planning & Sustainabi lity Manager introduced Joseph Cabral with Clean Power Alliance .

Mr. Cabral presented and answered questions. No public comments were received. Discussion ensued among the Council and staff. This report was received and filed, no formal action required.

At 10:00 p.m. City Council voted to continue the meeting past 10:00 p.m., and take action on the remainder of the items on the agenda.

34 MARCH 29, 2022 OXNARD CITY COUNCIL PAGE 7

It was moved by Councilmember Perello, seconded by Councilmember Basua, to approve the recommended action as pr esented. VOTE: Basua, Lopez, MacD onald, Madrigal, Perello, Teran, and Zaragoza voted in favor; motion passed 7-0.

4. Community Development Department SUBJECT: City of Oxnard 2021 General Plan Annual Progress Report. (0/5/5)

RECOMMENDATION: That the Oxnard City Council receive and file the City of Oxnard 2021 General Plan and Housing Element Annual Progress Report. (This item did not originate in Committee.)
Joe Pearson II, AICP, Senior Planner ; Vyto Adomaitis, Community Developm ent Director ; and Kenneth Rozell, Chief Assistant City Attorney presented and answered questions. No public comments were received .

Discussion ensued among the Council and staff. This report was received and filed, no formal action required.

5. Housing Department
SUBJECT: Participation in the Middle-Income Housing Program for The Vines at Riverpark, 3040 Oxnard Blvd. (0/10/10)

RECOMMENDATION: That City Council adopt Resolution #15,551 that:

1. Authorizes the Mayor to execute a joint exercise of powers agreement relating to the California Municipal Finance Authority (“CMFA”) Special Finance Agency issuing bonds for the preservation and protection of middle-income rental housing (“Middle-Income Housing Program”);

2. Authorizes CMFA Special Finance Agency’s issuance of bonds in a not to exceed the amount of $136,000,000 for the preservation and protection of middle-income housing in the City of Oxnard pursuant to the Middle-Income Housing Program, provided that such bond funding is used solely for the Vines at RiverPark project; and

3. Authorizes the Mayor to execute a Public Benefit Agreement relating to The Vines at Riverpark, located at 3040 Oxnard Blvd, that includes annual host fee revenue that would likely offset the loss of City property tax revenues during the term of the agreement.

Emilio Ramirez, Housing Director , presented and answered questions . Public comments were received from Barbara Macri-Ortiz and Shawn Bradley with HomeFed Corporation. Discussion ensued among the Council and staff.

It was moved by Councilmember Basua,, seconded by Councilmember Madrigal, to approve the recommended action as presented. VOTE: Basua, Lopez, MacD onald, Madrigal, Perello, Teran, and Zaragoza voted in favor; motion passed 7-0.

6. Housing Department SUBJECT: Downtown Improvement Program Settlement Funds Update. (0/10/10)

RECOMMENDATION: That the City Council:

1. Receive an update on the implementation of the approved program priorities funded with the Downtown Improvement Program Settlement Funds; and

35 MARCH 29, 2022 OXNARD CITY COUNCIL PAGE 8

2. Appropriate $85,716 per fiscal year in FYs 22-23 and 23-24, for a total of $171,432, for homeless outreach coordinator contract services as part of the annual budget process. (Community Services, Public Safety, Housing & Development Committee approved 3-0.) Emilio Ramirez, Housing Director , presented and answered questions . No public comments were received .

Discussion ensued among the Council and staff.

It was moved by Mayor Pro Tem MacDonald,, seconded by Councilmember Perello , to approve the recommended action as presented. VOTE: Basua, Lopez, MacD onald, Madrigal, Perello, Teran, and Zaragoza voted in favor; motion passed 7-0.

7. Public Works Department
SUBJECT: FY 2021 American Rescue Plan Act Economic Adjustment Assistance Grant Application Resolution

RECOMMENDATION: That the City Council:

1. Adopt Resolution #15,552 authorizing the City Manager to submit an application for an amount not to exceed $5,000,000 in FY 2021 American Rescue Plan Act Economic Adjustment Assistance grant funds for needed equipment, improvements and renovations for the Oxnard Performing Arts & Convention Center; and

2. Approve and authorize the City Manager or designee to execute grant agreements; the Chief Financial Officer or designee to submit financial reports and grant claims and approve budget appropriations for the use of the FY 2021 American Rescue Plan Act Economic Adjustment Assistance grant funds if awarded; and the Director of Public Works or designee to submit non-financial reports.

Michael Wolfe, Public Works Director introduced Carolyn Merino Mullin, Executive Director for the Oxnard Performing Arts Center (OPAC), who presented and answered questions. No public comments were received.

Discussion ensued among the Council and staff.

It was moved by Councilmember Teran, seconded by Councilmember Basua, to approve the recommended action as presented. VOTE: Basua, Lopez, MacD onald, Madrigal, Perello, Teran, and Zaragoza voted in favor; motion passed 7-0.

L. ADJOURNMENT
There being no further business on the agenda, and without objection, Mayor Zaragoza adjourned the meeting at 10:35 p.m.

ROSE CHAPARRO JOHN C. ZARAGOZA
City Clerk Mayor

36 MINUTES

OXNARD CITY COUNCIL
Regular Meeting
APRIL 5, 2022

A. ROLL CALL, POSTING OF AGENDA
At 4:30 p.m., Mayor John C. Zaragoza called to order the regular meeting of the Oxnard City Council, in the City Hall Council Chambers at 305 W. Third Street, Oxnar d, California. The City Clerk called the roll and announced the posting of the agenda Councilmembers Gabriela Basua, Vianey Lopez, Oscar Madrigal, Bert E. Perello, Gabriel (Gabe) Teran, Mayor Pro Tem Bryan A. MacDonald, and Mayor John C. Zaragoza were present.

Staff members present in person were Alexander Nguyen, City Manager; Stephen M. Fischer, City Attorney; Kenneth Rozell, Chief Assistant City Attorney; Jason Zaragoza, Deputy City Attorney; Jason Benites, Police Chief; Michael Wolfe, Public Works Dir ector; Jan Hauser, Wastewater Division Manager; Emilio Ramirez, Housing Director; Vyto Adomaitis, Community Development Director; Scott Kolwitz, Planning & Environmental Services Manager; Joe Pearson II, AICP, Senior Planner; and Terrel Harrison, Cultural & Community Services Director.

Staff members John Colamarino, Assistant Fire Chief; Brian Yanez, Assistant Public Works Director ; Steve Howlett, Assistant Public Works Director; Tatiana Arnaout, Senior Civil Engineer; Omar Castro, Water Division Manager; Jeff Miller, Wastewater Infrastructure Manager; Eden Alomeri, Revenue & Licensing Director & Assistant City Treasurer; participated via videoconference.

Andrew Fogg, Cox Castle; Kyle Paine, Community Development Partners President ; Mark DiCecco, Riverpark Town Planner; Jon Penkower, CSCDA; Rick Schroeder, Many Mansions President; Sean, Mohn, Gibson Transportation Principal; Bret Mathews, Development ; Tony Talamante, Talamante Project Delivery; and Tony Locacciato, Meridian Consultants; also participated via videoconference.

THE FOLLOWING LEGISLATIVE BODIES ARE MEETING: City Council

B. PUBLIC COMMENTS ON CLOSED SESSION ITEMS (None received.)

C. CLOSED SESSION (4:30 PM)

1. CONFERENCE WITH LABOR NEGOTIATORS (Government Code section 54957.6) Agency designated representatives: Alex Nguyen, City Manager, Steve Naveau, Director of Human Resources; and Jennie Kelly, Assistant City Attorney.

Employee organization: Service Employees International Union CTW, CLC, Local 721 (SEIU Local 721); International Union of Operating Engineers AFL-CIO, Local No. 501 (IUOE Local 501); International Association of Firefighters, AFL-CIO (IAFF), Local No. 1684; Oxnard Public Safety Managers Association (OPSMA); Oxnard Peace Officers Association (OPOA); Oxnard Mid-Managers’ Association; (OMMA); and unrepresented employees: City Manager; City Attorney; Assistant City Manager; Chief Financial Officer; City Clerk; Assistant City Treasurer/Director of Revenue and Licensing; Deputy City Manager; Community Development Director; Fire Chief; Housing Director; Human Resources Director; I.T. Director; Cultural and Community Services Director; Police Chief; Public Works Director (Department Directors); Chief Assistant City Attorney; Assistant City Attorney; Deputy City Attorney.

Legislative Body: City Council

37 At 4:36 p.m., the City Council recessed to a closed session. At 6:13 p.m., the City Council reconvened in open session in the Council Chambers. The City Attorney announced that there were no reportable actions out of closed session.

D. OPENING CEREMONIES (6:00 PM)
The flag salute was followed by a moment of silence.

E. CEREMONIAL ITEMS

1. SUBJECT: Presentation of a Proclamation Designating the Month of April, 2021 as "Sexual Assault and Child Abuse Awareness Month."

Mayor Zaragoza read the proclamation and presented it to Scott Aaron, Police Sergeant and Members of the Farm Workers Leaders of America (Lideres Campesinas), they followed with remarks.

2. SUBJECT: Presentation of a Proclamation to the Oxnard Public Library on the Occasion of Their 115th Anniversary and Library Week, April 3 - 9, 2022.

Mayor Zaragoza read the proclamation and presented it to Terrel Harrison, Cultur al & Community Services Director and Sofia Kimsey -Bellos, they followed with remarks. Director Harrison commended and thanked the staff at the Oxnard Public Library for the services they provide to the community.

3. SUBJECT: Presentation of a Resolution #15,555 Commending Sofia Kimsey-Bellos for Thirty-Two Years of Exemplary Service to the City of Oxnard.

Mayor Zaragoza read the resolution and presented it to Sofia Kimsey-Bellos, who retired after working in the Oxnard Public Library f or thirty -two years . Terrel Harrison, Cultural & Community Services Director, acknowledged and thanked Sofia for her years of service to the City of Oxnard. Sofia also made a few remarks.

It was moved by Mayor Pro Tem MacDonald, seconded by Councilmember Perello, to approve Resolution #15,555 as presented. VOTE: Basua, Lopez, MacDonald, Madrigal, Perello, Teran, and Zaragoza voted in favor; motion passed 7-0.

F. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA

Public comments were received from Kasey Quinn (concerned about the bad conditions of the softball fields and restrooms at the parks ), Henry Alvarado Sapien (housing costs and rent control) , Eddie Soto (safety concerns, frustrated about the homeless and the drug issues in the City, Pol ice Department has been non-responsive), Pat Brown (audio quality concerns in Council Chambers, homeless concerns).

G. REPORT OF CITY MANAGER/EXECUTIVE DIRECTOR/SECRETARY

Alexander Nguyen, City Manager, pr ovided a COVID-19 update. Michael Wol fe, Public Works Director, provided an update on the La Colonia Cast Iron Pipe Replacement Project.

38 H. CITY COUNCIL REPORTS
Councilmember Teran thanked the public speakers that attended the Council meeting. He announced that April is the Alco hol Awareness Month. He also announced that April 30 th is National Prescription Drug Take Back Day.

Mayor Pro Tem MacDonald announced that the National Latino Peace Officers Association of Ventura County is holding its Annual Scholarship Dinner and encouraged local students to apply for the grant.

Councilmember Madrigal drives by the cities of Thousand Oaks and Camarillo on his commute to Oxnard and has noticed that their street curbs with fire hydrants are not painted red.

Councilmember Basua commented that the soccer fields at College Park are beautiful. She praised the staff for the care that they take of the fields.

Councilmember Perello also thanked the public speakers present. He reported that Public Works staff is doing what they can to take care of the parks. He also stated that the Police Department is working very hard to address the drug issues in the City. He asked that staff check the alleys for abondened items in the alleys.

Councilmember Lopez welcomed the public and participants for attending the Council meeting.

Mayor Zaragoza attended the Cesar Chavez birthday event held at Plaza Park. He thanked Javier Gomez and Ventura County staff for organizing a very successful event. He also attended the Ceremony for the Oath of Office fo r new Oxnard Police Department officers. Thank you to the City of Oxnard staff for all the hard work that they are doing.

I. REVIEW OF INFORMATION/CONSENT AGENDA
Items K-1 through K-5 were discussed among the Council and staff.

J. PUBLIC COMMENTS ON INFORMATION/CONSENT AGENDA
Public comments were received from Tai M. Hartley (K.4), Jennifer Butler (K.4), and Brady Shoemate (K.4).

K. INFORMATION/CONSENT AGENDA

1. Public Works Department SUBJECT: Agreement A-8436 with Howden Roots LLC, for Wastewater Blower Services.

RECOMMENDATION: That the City Council approve and authorize the Mayor to execute the following for a total of $257,989.85 in project funds for wastewater blower maintenance and repair services:

1. Agreement A-8436 with Howden Roots LLC, in the amount of $224,339 through a term of December 31, 2022; and

2. A 15% Project contingency in the amount of $33,651.

(Public Works and Transportation Committee approved 3-0)

2. Public Works Department
39 SUBJECT: Agreement A-8443 to Oilfield Electric Company for On Call Electrical Repair, Maintenance and Replacement Services Project Specification No. PW 22-69.

RECOMMENDATION: That the City Council approve and authorize the Mayor to execute Agreement A-8443 with Oilfield Electric Company in the amount not to exceed $750,000 for a three- year term for the On Call Electrical Repair, Maintenance and Replacement Services Project Specification No. PW 22-69.

(Public Works and Transportation Committee approved 3-0)

3. Public Works Department SUBJECT: Urban Greening Program Grant Application Resolution.

RECOMMENDATION: That the City Council:

1. Adopt Resolution #15,556
ratifying approval for the submittal of an application for an amount not to exceed $7,000,000 in Urban Greening Program grant funds for the Campus Park Central Oxnard Greening Project; and

2. Approve and authorize the City Manager or designee to execute grant agreements; the Chief Financial Officer or designee to submit financial reports and grant claims and approve budget appropriations for the use of the Urban Greening grant funds if awarded; and the Director of Public Works or designee to submit non-financial reports.

4. Community Development Department

SUBJECT: Ordinance Adoption. Project Name: RiverPark Specific Plan Amendment & RiverPark and Fore Property Development Agreement Amendments. Located in the RiverPark Specific Plan area generally located North of the Ventura Freeway (Highway 101), west of East Vineyard Avenue, east of the Santa Clara River, and south of Central Avenue (RiverPark) and 2700 and 2750 North Ventura Road (APN 132-0-100-095 & 132-0-100-085) (Fore Property).

RECOMMENDATION: That the City Council adopt the following Ordinances:

1. Ordinance No. 3009 An Ordinance of the City Council of the City of Oxnard approving Planning and Zoning Permit No. 20-630-01 (Specific Plan Amendment No. 7 To The RiverPark Specific Plan) to amend the land use plan and text within the Rive rPark specific
plan to allow residential development in districts B, C and D in exchange for a reduction of commercial square footage, subject to certain findings; and

2. Ordinance No. 3010 An Ordinance of the City Council of the City of Oxnard approving Planning and Zoning Permit No. 20-670-04 (Sixth Amendment to Development Agreement No. A-6128) for The RiverPark Property, subject to certain findings; and

3. Ordinance No. 3011 An Ordinance of the City Council of the City of Oxnard approving Planning and Zoning Permit No. 20-670-03 (Second Amendment to Development Agreement No. A-7113) for the Fore Property, subject to certain findings. (This item originated from a Public Hearing at the City Council meeting of March 15, 2022, and was previously heard by the Planning Commission; therefore, this item did not originate in Committee.)

5. Cultural & Community Services Department SUBJECT: Amendment to Resolution #15,557 Authorizing Full-Time Equivalent Positions.

RECOMMENDATION: That the City Council adopt Resolution #15,557 to amend Resolution 15,470 Authorizing Full-Time Equivalent Positions Pursuant to Chapter 4 of the City Personnel Rules and Regulations to include the positions approved under the First Amendment to the 40 Agreement with the Oxnard School District (OSD) for the operations of the Oxnard After School Education and Safety (ASES) Grant (A-8318).

Consent Items K.1, 2, and K.5
It was moved by Mayor Pro Tem MacDonald, seconded by Councilmember Basua, to approve the Information/Consent items as presented. VOTE: Basua, Lopez, MacDonald, Madrigal, Perello, Teran, and Zaragoza voted in favor; motion passed 7-0.

Consent Item K.3
It was moved by Councilmember Lopez, seconded by Councilmember Basua, to approve the recommended action as presented. VOTE: Basua, Lopez, Madrigal, Perello, Teran, and Zaragoza voted in favor; motion passed 6-0-1. Mayor Pro Tem MacDonald abstained due to owning property near the location of the project.

Consent Item K.4
It was moved by Councilmember Basua, seconded by Councilmember Lopez, to approve the recommended action as presented. VOTE: Basua, Lopez, MacDonald, Madrigal, and Zaragoza voted in favor voted in favor; Perello and Teran voted against; motion passed 5-2.

L. PUBLIC HEARINGS

1. Housing Department
SUBJECT: Public Hearing for Issuance of Exempt Facility Bonds for the Homeless Solutions Center. (0/10/10)

RECOMMENDATION: That the City Council:

1. Hold a public hearing regarding the issuance by the California Statewide Communities Development Authority ("CSCDA") of up to $32,000,000 of exempt facility bonds for a qualified residential rental project pursuant to Section 142(a)(7) of the Internal Revenue Code of 1986 to finance the acquisition, rehabilitation and development of a multi-family rental housing projected located at 241 West Second Street, Oxnard, California (the “Project”); and

2. Adopt Resolution #15,558
approving the issuance of bonds by CSCDA for the benefit of Community Development Partners in the development of the Homeless Solutions Center, such adoption for the purposes of satisfying the requirements of the Tax Equity Fiscal Responsibility Act, the Code and California Government Code Section 6500.

The City Clerk announced the affidavit of publi cation and stated that no written communications were received.

Emilio Ramirez, Housing Director, presented and answered questions.

Mayor Zaragoza opened the public testimony portion of the public hearing. No public comments were received.

Without objection, the Council approved closing the public testimony portion of the public hearing.

It was moved by Mayor Pro Tem MacDonald, seconded by Councilmember Teran , to approve the
recommended action. VOTE: Basua, Lopez, MacDonald, Madrigal, Perello, Teran, and Zaragoza voted in favor; motion passed 7-0.

41 2. Housing Department
SUBJECT: Public Hearing for Issuance of Exempt Facility Bonds for the Central Terrace Apartments. (0/10/10)

RECOMMENDATION: That the City Council:

1. Hold a public hearing regarding the issuance by the California Municipal Finance Authority (“CMFA”) of up to $30,000,000 of exempt facility bonds for a qualified residential rental project pursuant to Section 142(a)(7) of the Internal Revenue Code of 1986 to finance or refinance the acquisition, development, construction, and equipping of an 87-unit multi-family rental housing facility for low-income households to be located at 217-235 East Sixth Street, Oxnard, California (the “Project”); and

2. Adopt Resolution #15,559
approving the issuance of the bonds by CMFA for the benefit of Many Mansions, a California Non-Profit Corporation, to provide for financing of the Project, such adoption for the purpose of satisfying the requirements of the Tax Equity Fiscal Responsibility Act, the Code and the California Government Code Section 6500.

The City Clerk announced the affidavit of publication and stated that no written communications were received.

Emilio Ramirez, Housing Director, presented and answered questions.

Mayor Zaragoza opened the public testimony portion of the public hearing. P ublic comments were received from Pat Brown and Barbara Macri-Ortiz.

Without objection, the Council approved closing the public testimony portion of the public hearing.

It was moved by Mayor Pro Tem MacDonald, seconded by Councilmember Basua , to approve the
recommended action. VOTE: Basua, Lopez, MacDonald, Madrigal, Perello, Teran, and Zaragoza voted in favor; motion passed 7-0.

At 9:52 p.m. City Council voted to continue the meeting past 10:00 p.m., and take action on the remainder of the items on the agenda.

It was moved by Councilmember Perello , seconded by Councilmember Basua, to approve the recommended action. VOTE: Basua, Lopez, MacD onald, Madrigal, Perello, Teran, and Zaragoza voted in favor; motion
passed 7-0.

M. REPORTS

1. Police Department SUBJECT: Police Department Update. (0/10/10) RECOMMENDATION: That the City Council receive and file a verbal update report from the Police Department.

Jason Benites, Police Chief , presented and answered questions. Public comments were received from Alicia Percell. Discussion ensued among the Council and staff. Report was received and filed, no formal action required.

42 2. Housing Department SUBJECT: Homeless Division Update. (25/20/15)

RECOMMENDATION: That the City Council receive and file a verbal update report on the Homeless Division. The update will be provided live at the City Council meeting.

Emilio Ramirez, Housing Director, presented and answered questions. No public comments were received.

Discussion ensued among the Council and staff. Report was received and filed, no formal action required.

3. Housing Department

SUBJECT: Authorization for the Housing Department to Execute HOME Loan Agreement and Other Necessary Documents with Cabrillo Economic Development Corporation for the Etting Road Affordable Housing Development. (0/15/10)

RECOMMENDATION: That the City Council adopt Resolution #15,560 authorizing the Housing Director to execute a loan agreement (and any and all related documents thereto) with Cabrillo Economic Development Corporation in the amount of $1,854,000 using federal HOME Investments Partnership Program funds for the construction of a fifty-eight affordable multi-family rental units, known as the Etting Road Apartments (2161 Etting Road).

Emilio Ramirez, Housing Director, presented and answered questions. Public comments were received from Pat Brown and Barbara Macri-Ortiz. Discussion ensued among the Council and staff.

It was moved by Mayor Pro Tem MacDonald , seconded by Councilmember Basua, to approve the recommended action as presented. VOTE: Basua, Lopez, MacD onald, Madrigal, Perello, Teran, and
Zaragoza voted in favor; motion passed 7-0.

N. ADJOURNMENT
There being no further business on the agenda, and without objection, Mayor Zaragoza adjourned the meeting at 10:04 p.m.

ROSE CHAPARRO JOHN C. ZARAGOZA
City Clerk Mayor

43 CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. J.2

DATE: May 17, 2022

TO: City Council

FROM: Terrel Harrison, Cultural & Community Services Director, (805) 385-7994, [email protected]

SUBJECT: Ventura County Area Agency on Aging Senior Nutrition Program.

RECOMMENDATION

That City Council adopt a resolution authorizing:

1. The Cultural and Community Services Director or designee to submit an application for the next Ventura County Area Agency on Aging (VCAAA) Older Senior Nutrition Program grant cycle (July 2022 to June 2023); and

2. If funding is received, authorize the City Manager or designee to execute grant agreements; the Chief Financial Officer or designee to submit financial reports and grant claims and approve or amend budget appropriations for the use of the grant funds; and the City Manager or designee to submit non-financial reports. (This item did not originate in Committee.)

BACKGROUND

The City of Oxnard operates four senior centers, and nutrition services are provided as part of the City’s offerings.

Nutrition services include the procurement, preparation, transport, and service of meals in both congregate settings and in seniors’ homes. Nutrition services also include outreach, client assessments (for home-delivered meals), monthly program reporting, and fiscal administration. The program’s objective is to provide high-quality, nutritionally balanced meals, nutrition counseling and education, and related supportive services to persons age 60 years and older.

The senior nutrition program will provide approximately 20,060 congregate meals at three of the City’s four senior centers. In addition, approximately 33,240 meals will be delivered to home-bound seniors. Funding for these services is provided through the Older Americans Act, Title HIC. The application is being submitted for Fiscal Year 2022-2023.

STRATEGIC PRIORITIES

This agenda item supports the Quality of Life strategy. The purpose of the Quality of Life strategy is to restore and increase quality services and programs that enrich Oxnard's diverse community, promotes safe neighborhoods, encourages community engagement, and supports our residents in their efforts to improve their quality of life.

FINANCIAL IMPACT

The recommended budget for Fiscal Year 2022-23 will include the Ventura County Area Agency on Aging Older American Act Senior Nutrition Program grant funds in the amount of $176,669 (Fed. Term Grant Fund - 261-5503). In addition to the grant funding, there is a projected total donation amount of $13,000 anticipated from the program participants which will also be included in the Fiscal Year 2022-23 recommended budget (Fed. Term Grant Fund - 261- 5390). There is a 10% required in-kind match of $16,056, which will be met by permitting the program to use the City- owned facility.
44 COMMITTEE OUTCOME

This item did not originate in Committee.

Prepared by: Marisue Eastlake, RDVP Director, Sandra Diaz, Administrative Assistant

ATTACHMENTS

1. Resolution_22.doc
45 CITY COUNCIL OF THE CITY OF OXNARD
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OXNARDAPPROVING SUBMITTAL OF GRANT APPLICATION WHEREAS,CityCouncilResolutionNo.12,053setsouttheproceduresbywhichCitystaffmay submit grant applications, following approval of the City Council; and WHEREAS,theCulturalandCommunityServicesDepartmenthasrequestedthatCityCouncilapprovethesubmittalof an applicationto theVenturaCountyAreaAgencyfor$176,669 in the Senior Nutrition Program Grant to be used for the Senior Nutrition Program; and NOW, THEREFORE,theCityCounciloftheCityofOxnardherebyresolvestoapprovethesubmittalofa grantapplicationbytheCityManagerfortheVenturaCountyAreaAgencyonAgingSeniorNutritionProgramGrant.TheCityCouncilfurtherresolvesthattheCityManagerordesigneeisauthorizedtoexecutegrantagreements;theChiefFinancialDirectorordesigneeisauthorizedtosubmitfinancialreports,grantclaimsandapproveoramendbudgetappropriations;and the City Manager or designee is authorized to submit non-financial reports.

PASSED AND ADOPTED THIS 17
th
day of May, 2022, bythe following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

John Zaragoza, MayorATTEST:

Rose Chaparro, City Clerk
APPROVED AS TO FORM:

Stephen M. Fischer, City Attorney
46 CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. J.3

DATE: May 17, 2022

TO: City Council

FROM: Jason Benites, Police Chief, (805) 385-7624, [email protected]

SUBJECT: First Amendment to the Agreement between the City and the Oxnard Union High School District for Police School Resource Officer Services and Cost Sharing.

RECOMMENDATION

That the City Council execute a First Amendment to the Agreement for Police School Resource Officer ("SRO") Services between the City of Oxnard ("City"), and the Oxnard Union High School District ("OUHSD" or "District"), to extend the term of the agreement for one year from June 30, 2022 to June 30, 2023.

BACKGROUND

The agreement set forth guidelines between the OUHSD and the Oxnard Police Department to ensure an understanding of the goals of the SRO program and the District's commitment to reimburse the police department for a portion of the personnel costs associated with the program.

The agreement made between the City and the OUHSD that was entered into as of July 1, 2019, for FY 2019-2020, FY 2020-2021, and FY 2021-2022 set forth guidelines and cost reimbursements between the District and the Oxnard Police Department. This first amendment continues the current agreement for FY 2022-2023 and the District’s commitment to reimburse the Oxnard Police Department for the combined equivalent of 75% of personnel costs for four SROs, including agreeing to fully reimburse the City for costs associated with staffing special school events.

School Resource Officer Program Overview
The high school SROs serve a student population of approximately 12,000 students. The police department has a full- time SRO assigned to each of the four (4) public high schools in the District.

SROs assist school administrators in helping maintain a safe campus environment that is conducive to learning. SROs provide a visible presence to deter disturbances and identify trespassers on campuses. School officials rely on the training, knowledge, and experience of SROS to handle dangerous situations involving fights, weapons, and the identification of dangerous drugs. SROs also provide a service to the surrounding community by addressing concerns, such as loitering, speeding, and other traffic issues.

SROs are assigned to high schools for three years and their appointment follows the school's calendar year. The SROs handle police service calls in and around the school campuses, which provides relief to the department’s patrol division.

SROs handle a variety of issues, typically including assaults, drugs, alcohol, weapon violations, threats, bullying, child abuse, child custody, court orders, truancy, traffic issues, gangs, mental health issues, runaways, and conflict among parents. SROs are responsible for investigating violations of criminal law. When it is both necessary and appropriate, SROs enforce these laws by citing or arresting offenders, but favor prevention and intervention strategies, viewing enforcement as a last resort. SROs frequently engage in counseling sessions, meetings, and presentations that have meaningful impacts on students and parents.
47 The Agreement for Police School Resource Officer Services and Cost Sharing

The agreement involves the reimbursement to the City for the services of four police officers that provide enhanced police services to the OUHSD. In general, the City is reimbursed for 75% of personnel costs related to the four SROs.

The District’s cost-sharing amount for one fiscal year is $540,400 (75% of the cost of the four officers).

The City shall submit to the District an invoice in the amount of $540,400 no less than 30 days prior to June 30, 2023.

STRATEGIC PRIORITIES

This agenda item supports the Public Safety strategy. The purpose of the Public Safety strategy is to restore and modernize the delivery of public safety services to provide for the safety of our neighborhoods and the health of our community.

FINANCIAL IMPACT

The SRO program costs and revenue generated through the 75% reimbursement from OUHSD will be included in the proposed FY 2022-23 General Fund budget.

COMMITTEE OUTCOME

This item did not originate in Committee.

Prepared by: Luis Mc Arthur

ATTACHMENTS

1. Agreement between City and OUHSD for Police School Resource Officer Services July 1, 2019

2. OUHSD _ FIRST Amendment.docx
48 49
50 51
52 53
54 55
56 Agreement No. 8577-19-PO

FIRST AMENDMENT TO AGREEMENT FOR POLICE SCHOOL RESOURCEOFFICER SERVICES AND COST SHARING This First Amendment (“First Amendment”) to the Agreement for Police SchoolResource Officer Services (“Agreement”) is made and entered into in the County of Ventura,State of California, this ____ day of ____ 2022, by and between the City of Oxnard, a municipalcorporation (“City”), and the Oxnard Union High School District (“OUHSD” or “District”). ThisFirst Amendment amends the Agreement entered into on July 1, 2019, by City and District.

City and District agree as follows:

1. The first paragraph of Section 3 of the Agreement is amended in its entirety toread as follows:
“City and District agree that District shall be obligated to fund the cost tooperate and administer the SRO program for FY 2019-2020, FY 2020-2021, FY2021-2022, and FY 2022-2023, and the City shall be obligated to fund thebalance. City shall submit to District an invoice in the amount of $540,400 noless than 30 days prior to June 30, 2020, June 30, 2021, June 30, 2022, and June30, 2023 (each fiscal year for 4 years).”

2. Section 6 of the Agreement is amended in its entirety to read as follows:
“The term of this Agreement shall be from August 29, 2019 to June 30, 2023,unless earlier terminated as provided herein. This Agreement is for a four (4)year term, and may be renewed for up to one (1) additional annual term througha mutually agreed upon contract amendment.

3. As so amended, the Agreement remains in full force and effect. [Signatures on next page]

FIRST AMENDMENT TO AGREEMENT FOR POLICE SCHOOL RESOURCE OFFICER SERVICES AND COST SHARING 57 Agreement No. 8577-19-PO
IN WITNESS WHEREOF, the parties hereto have executed the Amendment on the date firstwritten above.

CITY OF OXNARD RIO SCHOOL DISTRICT
John C. Zaragoza, Date Dr. Thomas McCoy, DateMayor Superintendent ATTEST:

Rose Chaparro, CityDateClerk
APPROVED AS TO FORM:

Stephen M. Fischer, City DateAttorney (always required) 58 CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. J.4

DATE: May 17, 2022

TO: City Council

FROM: Betsy George, Chief Financial Officer, (805) 200-5400, [email protected]

SUBJECT: Adoption: Revisions to Procurement Ordinance Reflecting Preparation of the new Tyler Munis Enterprise Resource Planning (ERP) Financial System.

RECOMMENDATION

That the City Council adopt an ordinance amending and replacing portions of Chapter 4 of the Oxnard City Code regarding purchasing and contracting authority titled:

ORDINANCE OF THE CITY OF OXNARD, CALIFORNIA, AMENDING AND REPLACING PORTIONS OF CHAPTER 4 OF THE OXNARD CITY CODE, RELATING TO PURCHASING AND CONTRACTING

BACKGROUND

On April 19, 2022, the Oxnard City Council approved the introduction of the Ordinance for first reading by title only (waiving further reading of the Ordinance). If adopted, the Ordinance will amend the City's existing Procurement Ordinance and adjust its approval processes and authority levels (who can approve what dollar amount for all City purchases) to better align with municipal best practices and functionality available in Tyler Munis.

Specifically, if adopted, the Ordinance will:

1. Amend the Purchasing Agent’s signature authority for annual dollar limit per vendor from $100,000 to $0.

2. Amend City Department Manager signature authority for annual dollar limit per vendor from $0 to $50,000.

3. Amend the City Department Head signature authority from annual dollar limit from $5,000 to $100,000.

The City Council unanimously approved the introduction of the Ordinance, 7-0.

Clerical revisions have been made to the Ordinance since the Ordinance was introduced. If adopted, the Ordinance would become effective on October 1, 2022.

STRATEGIC PRIORITIES

This agenda item supports the Organizational Effectiveness strategy. The purpose of the Organizational Effectiveness strategy is to reinforce, stabilize, improve, and strengthen the organizational foundation of the City in order to build a modern, high-functioning City government that effectively and efficiently supports the operating departments in providing high-quality services and programs for our residents and businesses.

FINANCIAL IMPACT

There is no financial impact.

59 COMMITTEE OUTCOME

The Finance and Governance Committee approved 3-0 on April 12, 2022, to approve the staff recommendation and to forward the item for Council approval. The City Council unanimously approved the introduction of the Ordinance by a vote of 7-0 on April 19, 2022.

Prepared by: Mark Sewell, Assistant Chief Financial Officer, Jason Zaragoza, Deputy City Attorney

ATTACHMENTS

1. Ordinance_ Procurement Revisions
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1 CITY COUNCIL OF THE CITY OF OXNARD
ORDINANCE NO.

ORDINANCE OF THE CITY OF OXNARD, CALIFORNIA, AMENDING AND REPLACING PORTIONS OF CHAPTER 4 OF THE OXNARD CITY CODE,

RELATING TO PURCHASING AND CONTRACTING
WHEREAS, the City is implementing a new financial management system with improved internal controls and efficiencies, effective October 1, 2022; and, WHEREAS, in order to align the City’s procurement process with the new financial management system, minor changes are necessary to the City’s Procurement Ordinance.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF OXNARD DOES ORDAIN AS FOLLOWS:

Part 1. Section 4-1, of Article I, of Chapter 4 of the Oxnard City Code, is hereby amended in its entirety in the following way:
“For the purposes of Chapter 4, the following definitions and rules shall be observed, unless such would be inconsistent with the manifest intent of the city council:
(A) ANNUAL AUTHORIZATION - The maximum annual value that the city council delegates to an individual to award a purchase order or contract per vendor or consultant. (B) ANNUAL VALUE - The value of the contract per year, or if the contract does not list an annual amount, the total value of the contract divided by the number of years in the term of that contract.
(C) BEST VALUE - The expected outcome of a solicitation that in the city's estimation will provide the greatest overall benefit in response to the requirement, where price, quality, durability, servicing, delivery time, standardization, and/or other factors outlined in the purchasing manual are considered in the evaluation and selection process to minimize negative impacts and enhance the long-term performance and value of a solicitation submission.
(D) DEPARTMENT DIRECTOR - The most senior individual responsible for a City department.
(E) DEPARTMENT MANAGER - An employee entrusted with budgetary responsibility for a City Division, such as a Division Manager, City Engineer, or Assistant Director. (F) EMERGENCY - Either of the following:
(1) Regarding public projects, as defined in this chapter, the meaning provided in Cal.

Pub. Con. Code, Section 22050.
(2) Regarding all procurement unrelated to public projects, a condition or possible safety situation which makes bidding procedures, either formal or informal, impractical or not in the best interests of the city.
(G) FORCE ACCOUNT - Work performed on public projects using internal city resources, including, but not limited to, labor, equipment, materials, supplies and 61 P
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1 subcontracts of the city.
(H) FORMAL SOLICITATION - A bid or proposal that must be submitted in a sealed envelope by mail, hand delivery or email or other electronic means, and in conformance with a prescribed format to be opened in public at a specified date and time or evaluated as delineated in the solicitation released, as established in the purchasing manual. (I) INFORMAL SOLICITATION - A competitive bid, price quotation, or proposal for any procurement other than a public project that is conveyed by mail, fax, email or other electronic means, or other written manner that does not require a sealed bid or proposal, public opening or other formalities.
(J) MAINTENANCE or MAINTENANCE WORK - The meaning provided in Cal. Pub.

Con. Code, Section 22002(d) and 8 CCR 16000.
(K) NEGOTIATED CONTRACT - A contract in an amount up to $100,000 that is awarded on the basis of a direct contract with a contractor, vendor or consultant without going through the competitive bidding process.
(L) PRINCIPAL BUSINESS OFFICE - The place where the principal officers or owners generally transact business, where reports are prepared, from which orders and payments are made, and that the business represents to government authorities as its principal office or principal place of business.
(M) PROFESSIONAL SERVICES - All services performed by persons or firms in a professional occupation, including, but not limited to, consulting and performance services for accounting, financial, economic, auditing, redevelopment, computer hardware and software support, engineering, architectural, landscape architectural, planning, environmental, land surveying, construction project management, personnel, social services, animal control, lobbying, grant-writing, legal, management, communication and other similar professional functions.
(N) PURCHASING AGENT - An employee whose responsibility it is to procure all supplies, equipment, public projects and services for the city, or that employee’s designee(s).
(O) PURCHASING MANUAL - The purchasing policies and procedures manual for the purpose of implementation of this chapter, as drafted, amended and adopted by the purchasing agent.
(P) PUBLIC PROJECT - The meaning provided in Cal. Pub. Con. Code. Section 22002(c).
(Q) SMALL LOCAL BUSINESS - A business entity that has for at least 36 months immediately preceding submittal of its bid held a current business license issued by the city, and maintained its principal business office within the city’s geographic boundaries, has average annual gross receipts of $20,000,000 or less over the 36 months immediately preceding submittal of its bid, and employs fewer than 100 employees, at least 50% of whom are Oxnard residents and have been Oxnard residents for at least 90 days prior to submission of the bid.
(R) TRADE SERVICE - A service that is not affiliated with a public project and either:
(1) Does not require specialized skill or certification, including, but not limited to, janitorial or maintenance work; or
(2) Requires manual skills and special training, but not particular education or degrees, including, but not limited to, mechanical or plumbing services.” 62 P
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1 Part 2. Section 4-3(B), of Article I, of Chapter 4 of the Oxnard City Code, is hereby amended in its entirety to read as follows:
“Issue a purchase order or execute a contract for procurement required by any city department, in accordance with procedures prescribed by this chapter up to the purchasing agent’s annual authorization.”
Part 3. Section 4-3(M), of Article I, of Chapter 4 of the Oxnard City Code, is hereby amended in its entirety to read as follows:
“Recommend award of and execute a negotiated contract, subject to a department director or city manager’s approval, when the purchasing agent determines that obtaining bids, quotations and proposals is not in the city’s best interest.”

Part 4. Section 4-11(B), of Article II, of Chapter 4 of the Oxnard City Code, is hereby amended in its entirety to read as follows:
“The public works director and city manager each may procure, without public bidding, public projects that cost up to $5,000.”

Part 5. Section 4-12(B), of Article II, of Chapter 4 of the Oxnard City Code, is hereby amended in its entirety to read as follows:
“The public works director and city manager each may each award, and the purchasing agent may execute, such a contract.”

Part 6. Section 4-13(A), of Article II, of Chapter 4 of the Oxnard City Code, is hereby amended in its entirety to read as follows:
“A public project in the amount listed in Cal. Pub. Con. Code, Section 22032(b), as may be changed from time to time, shall be bid out using the informal bidding procedures contained in Cal. Pub. Con. Code, Section 22034. Notice shall be provided in accordance with Cal.

Pub. Con. Code, Section 22034(a)(2). The public works director may award Tier 2 public project contracts up to $100,000; the city manager may award, and the purchasing agent may execute, any Tier 2 public project contracts.”
Part 7. Section 4-18, of Article II, of Chapter 4 of the Oxnard City Code, is hereby amended in its entirety to read as follows:
“The public works director and city manager each may approve, and the purchasing agent may execute, any task order thereto that, collectively with all other task orders on the project, does not exceed the total contract value previously approved for the project.”

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1 Part 8. Section 4-19, of Article II, of Chapter 4 of the Oxnard City Code, is hereby amended in its entirety to read as follows:

“The public works director and city manager each may award, and the purchasing agent may execute, any change order to a contract that, collectively with all other change orders on the project, does not exceed the contract plus contingency amount, if any, previously approved for the project.”

Part 9. Section 4-31(B), of Article III, of Chapter 4 of the Oxnard City Code, is hereby amended in its entirety to read as follows:

“The director of each department and city manager may procure, without public bidding, purchases or leases of supplies or equipment that collectively cost up to $5,000 per vendor or consultant, per fiscal year.”

Part 10. Section 4-36, of Article III, of Chapter 4 of the Oxnard City Code, is hereby amended in its entirety to read as follows:
“When no responsive bids are received, subject to the department director or city manager’s award, the purchasing agent is authorized to negotiate for a written bid, and if the bid is for an amount over the city manager’s annual authorization, this contract shall be presented to the city council for award, and to the most senior available member of the city council for execution.”

Part 11. Section 4-39, of Article III, of Chapter 4 of the Oxnard City Code, is hereby amended in its entirety to read as follows:
“Where a contract has been awarded, the department director and city manager each may award, and the purchasing agent may execute, any purchase order thereto that, collectively with all other purchase orders, does not exceed the total contract value.”

Part 12. Section 4-40, of Article III, of Chapter 4 of the Oxnard City Code, is hereby amended in its entirety to read as follows:
“The department director and city manager each may approve, and the purchasing agent may execute, any change order to a purchase order or contract that, collectively with all other change orders on the project, does not exceed the contract plus contingency amount, if any, previously approved for the purchase or lease of supplies or equipment.”

Part 13. Section 4-52(B), of Article IV, of Chapter 4 of the Oxnard City Code, is hereby amended in its entirety to read as follows:
“The director of each department and city manager each may procure, without public bidding, trade or professional services that collectively cost up to $5,000 per vendor or 64 P
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1 consultant, per fiscal year.”
Part 14. Section 4-59, of Article IV, of Chapter 4 of the Oxnard City Code, is hereby amended in its entirety to read as follows:

“The department director and city manager each may approve, and the purchasing agent may execute, any task order that, collectively with all other task orders, does not exceed the total contract value previously approved for the trade or professional service.”

Part 15. Section 4-60, of Article IV, of Chapter 4 of the Oxnard City Code, is hereby amended in its entirety to read as follows:
“The department director and city manager each may approve, and the purchasing agent may execute, any change order to a contract that, collectively with all other change orders related to that contract, does not exceed the contract plus contingency amount, if any, previously approved for this procurement. Once the contract plus contingency amount is met, any further change orders shall be submitted for approval by the city council”.

Part 16. Section 4-70, of Article V, of Chapter 4 of the Oxnard City Code, is hereby amended in its entirety to read as follows:
“Each department shall provide the purchasing agent with an annual report, listing all procurements awarded by that department within that reporting period.”

Part 17. Section 4-72, of Article V, of Chapter 4 of the Oxnard City Code, is hereby amended in its entirety to read as follows:
“(A) Other than for the rental, lease or license of real property, a contract related to an exemption listed in section 4-5, or public projects listed in sections 4-12 and 4-13, a department manager may award any procurement contract or purchase order up to an annual authorization in the amount of $50,000.
(B) Other than for the rental, lease or license of real property, a contract related to an exemption listed in section 4-5, or public projects listed in sections 4-12 and 4-13, a department director may award any procurement contract or purchase order up to an annual authorization in the amount of $100,000.
(C) Other than for the rental, lease or license of real property or a contract related to an exemption listed in section 4-5, the city manager may award any procurement contract or purchase order up to an annual authorization in the amount listed in Cal. Pub. Con. Code, Section 22032(b), as may be changed from time to time.
(D) Other than for the rental, lease or license of real property or a contract related to an exemption listed in section 4-5, the purchasing agent may execute any procurement contract, purchase order or amendment awarded by a department manager, department director or the city manager.
(E) Any amendment that, collectively with the original purchase order or contract and all 65 P
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1 amendments thereto, does not exceed an individual’s annual authorization may be approved by him or her.
(F) If an individual has authority to award a purchase order or contract, he/she has the authority to amend such purchase order or contract, provided the total amount of that purchase order or contract, and all amendments thereto, does not exceed his/her annual authorization.
(G) The purchasing agent may terminate any purchase order or contract for procurement. (H) It shall be unlawful to split or separate into smaller purchase orders or contracts any procurement for the purpose of evading the provisions of this chapter.”

Part 18. Section 4-75, of Article V, of Chapter 4 of the Oxnard City Code, is hereby amended in its entirety to read as follows:
“Other than for public projects, if the city council is not in session, or if there exists in the view of the purchasing agent an immediate need to do so, a purchase order, contract (including, but not limited to, a lease or license), change order or task order that otherwise would be submitted to the city council may be approved jointly by the city manager and the most senior available member of the city council, as executed by the purchasing agent. The city manager shall place the jointly executed document on the agenda for ratification at one of the next three regular city council meetings. Any document that is jointly approved in this way shall contain a provision that the authority to perform work under that document will automatically terminate on the date that ratification is denied, if it is.”

Part 19. Severability. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance or the application thereof to any person or place, is for any reason held to be invalid or unconstitutional by the final decision of any court of competent jurisdiction, the remainder of this Ordinance shall remain in full force and effect.

Part 20. Pursuant to Cal. Gov. Code Section 36933(c)(1), the City Attorney was designated to prepare, and the City Clerk published, a summary of this ordinance, and a certified copy of the ordinance was posted in the Office of the City Clerk a minimum of five days before the City Council’s adoption of the ordinance.

Part 21. The City Clerk shall certify as to the adoption of this ordinance and shall cause the summary thereof to be published within fifteen (15) days of the adoption and shall post a certified copy of this ordinance, including the vote for and against the same, in the office of the City Clerk, in accordance with Government Code Section 36933. Ordinance No. _____ was first read on April 19, 2022, and finally adopted on , 2022.

Part 22. This ordinance shall become effective on October 1, 2022.

Part 23. The City Council determines and finds that this ordinance is exempt from the California Environmental Quality Act under section 15061(b)(3) because the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the 66 P
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1 activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________________
John C. Zaragoza, Mayor
ATTEST:
__________________________________
Rose Chaparro, City Clerk
APPROVED AS TO FORM:
___________________________________
Stephen M. Fischer, City Attorney
67 P
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1 68

CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. J.5

DATE: May 17, 2022

TO: City Council

FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]

SUBJECT: Agreement A-8459 with HORNE LLP for California Low Income Household Water Assistance Program.

RECOMMENDATION

That the City Council:

1. Receive and file a report about the California Low Income Household Water Assistance Program (LIHWAP); and

2. Authorize the Public Works Director to execute Agreement A-8459 with HORNE LLP to enroll in this financial assistance program, in substantial conformance with the attached template, subject to the final approval of the City Attorney for any final modifications.
(Public Works and Transportation Committee approved 3-0)

BACKGROUND

The COVID-19 public health emergency has heavily impacted the financial well-being of many Californians, including residents of Oxnard. Unlike the water arrearages program where the City applied for funding to assist all customers who were not able to pay their water and wastewater utility bills during COVID-19, the California Low Income Household Water Assistance Program (LIHWAP) allows for low income Oxnard residents who are struggling financially to apply for additional funding directly through the LIHWAP.

The Federal government, recognizing the dire need to help low income families that are struggling, established in December 2020 a financial assistance program to help with water and wastewater utility costs. California was allocated $116 million from this financial relief program to aid low income families in paying their utility bills. The financial relief program is administered at the federal level by the U.S. Department of Health and Human Services. Governor Gavin Newsom designated the California Department of Community Services (CSD) to administer the financial assistance.

DISCUSSION

The California Department of Community Services (CSD) has been serving low-income communities for more than 50 years. CSD has traditionally partnered with a network of nonprofit and local government organizations (commonly referred to as Local Service Providers ) dedicated to reducing poverty by helping low-income individuals and families achieve and maintain economic security, meet their home energy needs, and reduce their utility costs through energy efficiency upgrades and access to clean renewable energy.

CSD will implement the Low Income Household Water Assistance Program (LIHWAP) in two phases. In phase I, CSD enters into contracts with LSPs who currently administer the Low Income Household Energy Assistance Program (LIHEAP) to enable the LSPs to access support funding to establish operations and prepare to process applications. In phase II, LSPs will begin accepting applications from eligible households by May 2022 or no later than June 2022. The program will operate through August 31, 2023.
69 Eligibility for LIHWAP services will vary depending on income, household size, place of residence, and other factors. A household will qualify if:
The total household gross income is at or below 60% of the State’s Median Income (4-member family can have a maximum income of $98,644) or
A household member is a current recipient of CalFresh or CalWORKs and There must be a past due amount on the household’s most recent water or wastewater bill or An applicant with water or wastewater utilities included in rent must be past due on their rent and The applicant must receive service from a community water system or wastewater treatment provider and the water system or wastewater system opted into the program.

LIHWAP will offer a one-time payment to help low-income customers with their past due water or wastewater bills, up to a maximum of $2,000 per account. This program will help pay overdue bills which accrue during any timeframe; in other words, there are no date restrictions on the bill relief period. LIHWAP is a different type of assistance program when compared to the recent funding the City received from the California Water & Wastewater Arrearage Program (CWWAPP). Some Oxnard customers that received assistance from the CWWAPP may also qualify for additional assistance from LIHWAP. The CWWAPP financial assistance:
Fully paid for all delinquent water and wastewater charges that occurred during the COVID-19 relief period from March 2020 to June 2021
Did not have household income requirements
Did not require the customer to directly apply for financial assistance Required for water and wastewater systems to submit data and supporting documentation directly to the State of California
In order to leverage the use of existing processes, procedures, policies, and systems, CSD will contract with LSPs that maintain responsibility to administer the LIHWAP program. LSPs have strong ties to their local communities and have many years of experience providing LIHEAP and other public assistance programs to low-income customers in their respective service territories. The LSP will provide funding through its third-party disbursement partner, HORNE LLP, that will provide direct payment to the City. HORNE LLP, which receives an administrative fee from the State for their services, will provide documentation notifying the City if the assistance is for water and/or wastewater charges. There is no cost to the City to participate in the LIHWAP. The City will be required to:
Apply a credit to the account when a direct payment is received from HORNE LLP Notify the customer that a LIHWAP credit has been applied to the account Submit a report to HORNE LLP with the amount applied to the account Provide information on whether the assistance restored water services or prevented disconnection, if applicable Enter into an agreement with HORNE LLP to receive the direct payments Promote the program to its customers
If approved, staff intends to promote the program to Oxnard’s water and wastewater residential customers by providing clear direction on how and where to apply and the criteria for meeting the minimum qualifications in customer’s monthly billing documents (i.e. bill stuffers). This same messaging will be posted on the City of Oxnard website.

STRATEGIC PRIORITIES

This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.

FINANCIAL IMPACT

70 There is no direct financial impact in receiving this report. However, this financial relief program will positively impact the water and wastewater funds’ outstanding receivables when direct payments are received and applied to customer accounts.

COMMITTEE OUTCOME

The Public Works and Transportation Committee approved 3-0 on April 26, 2022 to approve the staff recommendation and to forward the item for Council approval. At the Public Works & Transportation Committee meeting of April 26, 2022, the committee asked if this program was of any cost for the City to enroll in. Staff responded that there is a zero cost to join LIHWAP. While there is no cost to participate in the program, staff wanted to clarify that there will be internal costs for applying the payment, reporting requirements, and promoting the program.

Prepared by: Omar Castro, Water Division Manager

ATTACHMENTS

1. CA LIHWAP Direct Payment Agreement
71 DIRECT PAYMENT AGREEMENT

THIS DIRECT PAYMENT AGREEMENT (Agreement) is made and entered into effective as of the date signed below (the “Effective Date”), by and between [Name] (“the Water System”), [Address] and HORNE LLP, a Delaware limited liability partnership, having a place of business at 661 Sunnybrook Road, Suite 100, Ridgeland, MS 39157 (“HORNE”).

WHEREAS, the California Department of Community Services and Development (“CSD”) is authorized to administer the Low -Income Household Water Assistance Program (“LIHWAP” or “Program”) to provide financial assistance to help low-income Californians manage their residential water utility costs;
WHEREAS, CSD has contracted with HORNE to disburse direct payments to water systems to apply a LIHWAP credit to households identified as eligible for LIHWAP assistance by CSD or its Local Service Providers (LSPs);
WHEREAS, CSD has authorized HORNE to enter into this Agreement with Water System; and WHEREAS, the Water System desires to enroll in LIHWAP and participate in the direct payment service established by the Direct Payment Program.

NOW, THEREFORE, in consideration of the mutual covenants herein contained, the Water System agrees to receive direct payments from HORNE for the benefit of California residents who qualify for LIHWAP and agrees to abide by all terms and conditions below:

72 Direct Payment Program General Terms and Conditions

1.1 To participate in the Direct Payment Program, a Water System must be defined as a “Community Water System” or “Community Water System Billing Entity” , “Wastewater Treatment Provider” or “Wastewater Billing Entity” (collectively referred to as a “Water System” in this Agreement).

1.2 A “Community Water System” means a public water system with at least 15 service connections used by yearlong residents or regularly services at least 25 yearlong residents.

1.3 A “Community Water System Billing Entity” means a third -party entity that is the designated billing entity for a community water system.

1.4 A “Wastewater Treatment Provider ” means a city, county, special district, or joint powers authority that provides wastewater collection, treatment, or disposal service through a publicly owned treatment works.

1.5 A “Wastewater Billing Entity” means a local government entity (city, county, or special district) that is the designated billing entity for a wastewater treatment provider.

1.6 The Water System enrolled in the Direct Payment Program must be the responsible entity for applying the LIHWAP credit to customer accounts.

1.7 Qualified low-income residential customers will be identified by CSD and its LSP partners. CSD will provide HORNE with a dir ect pay file that contains customer account information as well as the amount for the direct payment to the Water System for each customer. Commercial customers are not eligible for the program.

1.8 HORNE will provide the Water System a direct pay file that contains customer account information and the LIHWAP benefit amount for the purpose of crediting the accounts of qualified low-income residential customers of the Water System who have been identified as eligible for water assistance payments under LIHWAP by CSD or its LSPs.

1.9 HORNE will establish a secure method to provide the direct pay file and customer information to the Water System and a secure method to receive the Direct Payment Summary from the Water System as described in 2.11.

1.10 The Water System is encouraged to offer a payment plan or other forms of assistance to customers who have a remaining balance after the LIHWAP benefit is applied to support the 73 continuation of services or the restoration of services for accounts where services are terminated due to nonpayment.

Obligations of the Water System

2.1 Water System shall provide water and/or wastewater services to each eligible and approved residential household for which payment is provided under LIHWAP.

2.2 Water System shall charge LIHWAP residential households using the Water System’s normal billing process, the difference between the actual amount due and the amount of the payment made by the LIHWAP payment.

2.3 Water System shall restore water services on a timely basis or remove disconnection status upon payment, if applicable , and shall confirm this action to H ORNE by submission of the Direct Payment Summary report as specified in provision 2.11.

2.4 Water System shall charge all LIHWAP eligible residential households the same price charged for home drinking water and/or wastewater services billed to non-eligible residential households, as determined by the approved rate setting process.

2.5 Water System shall not apply LIHWAP payments to account balances that have previously been written off or paid off with other customer assistance program funds. The Water System shall return issued LIHWAP payments to HORNE within 15 business days of receipt for accounts where the owed balance has been paid off with other customer assistance program funds or discharged (written off) in its entirety by the Water System along with the Direct Payment Summary specified in 2.11.

2.6 Water System shall apply the LIHWAP benefit to closed accounts to cover the pending balance and shall return any remaining amount of the LIHWAP payment to HORNE within 1 5 days of receipt along with the Direct Payment Reconciliation Summary specified in 2.11.

2.7 Water Systems shall adhere to existing credit return policies when returning funds to a customer that received a LIHWAP benefit, and the account is later closed and there is a remaining LIHWAP credit balance on the account.
74 2.8 Water systems that include other services on the customer’s bill shall only apply LIHWAP payments towards the water , wastewater, and/or storm water amount owed including any applicable late fees, reconnection fees, taxes, and other charges.

2.9 Water System shall not discriminate against a LIHWAP eligible household with respect to terms, deferred payment plans, credit, conditions of sale, or discounts offered to other customers.

2.10 Water System shall post all payments to customer accounts within 5 business days from receipt of payment.

2.11 Water System shall submit to HORNE a Direct Payment Summary (in a format provided by HORNE) that reconciles the associated direct pay file and return payments that could not be credited to customer accounts within 15 business days of receipt of payment. The Direct Payment Summary must contain information on the date the credit was posted, direct pay file date ; the total number of customer accounts that the Water System was successful in fully crediting; and the total number of customer accounts that the Water System was not successful in crediting.

For those customer accounts that were not credited, the Water System shall reflect in the Direct Payment Summary the customer accounts that were not credited to include customer account information (customer name, account number, account address, benefit amount ), and reason why the LIHWAP benefit was unable to be applied to the customer‘s account. The Water System shall use customer and account information contained in the direct pay file to complete the reporting and identification of customer accounts that were not credited.

2.12 Water System shall clearly enter, on the LIHWAP recipient’s bill, the amount of LIHWAP payment(s) received and identify the payment was received from LIHWAP. The credit should appear on the first billing statement after the credit has been posted. If posting on the LIHWAP recipient’s bill is not feasible, the Water System shall send customers a notification of the LIHWAP payment via phone call, letter, text, or email communication as soon as practicable.

2.13 Water System shall cooperate with any Federal or State investigation, audit, or program review related to the administration of LIHWAP to ensure funds are accurately applied to customer accounts in compliance with this Agreement, including allowing CSD and its designated representatives access to all books and records relat ed to the receipt and posting of LIHWAP benefits under review.
75 2.14 Water System is informed that failure to cooperate with any Federal or State investigation, audit, or program review may result in the immediate suspension or disqualification from participation in LIHWAP.

2.15 Water System shall take corrective action in the time frame specified by the CSD if violations of this Agreement are discovered. Corrective action may include, but is not limited to, providing detailed documentation of changes made and detailed plans for future changes that will bri ng the Water System into compliance.

2.16 Water System is informed that failure to implement corrective actions may result in the immediate suspension or disqualification from participation in LIHWAP.

2.17 Water System shall comply with all federal and California privacy laws, and shall take all necessary steps to protect the confidentiality of the information provided by HORNE to the Water System.

Water System agrees to provide required security to ensure the confidential, physical security and safekeepi ng of all data, information files, and documents (“customer information”) pertaining to the recipients of LIHWAP utility assistance payments, while such customer information is in its possession. Water System will, in accordance with applicable law and the terms of this A greement, protect from unauthorized use and disclosure all sensitive data, documentation, or other customer information provided to Water System by HORNE, CSD, or CSD’s LSPs for purposes of this Agreement.

Term

3.1 The term of this Agreement shall be the effective date of this contract through October 31, 2023.

Project Coordinator

4.1 The Project Coordinator is designated to manage all HORNE inquiries regarding direct payments, issues with the direct payment process, mishandled or incorrect payments, clarification and updates of reports, and fraud and abuse. The Project Coordinator during the term of this Agreement is listed below. The Water System may designate a different Project Coordinator by notifying HORNE in writing.

76 Water System’s Project Coordinator
Name and Title: __________________________________________________________ Company Name: _________________________________________________________ Address: _______________________________________________________________ City, State, and ZIP Code: _________________________________________________ Email: _________________________________________________________________ Phone: (_______) ________-______________________

Additional Provisions

5.1 Amendment. All amendments to this Agreement shall be in writing, signed by HORNE and Water System.

5.2 Assignment. Neither this Agreement nor any of the rights, interests, or obligations under this Agreement shall be assigned by any party without the prior written consent of the other parties.

5.3 Merger/Entire Agreement. This Agreement (including the attachments, documents and instruments referred to in this Agreement) constitutes the entire agreement and understanding of the parties with respect to the subject matter of this Agreement and supersedes all prior understandings and agreements, whether written or oral, among the parties with respect to such subject matter.

5.4 Nonwaiver. The waiver by either party of any breach of any term, covenant, or condition contained in this Agreement, or any default in the performance of any obligations under this Agreement, shall not be deemed to be a waiver of any other breach or default of the same or any other term, covenant, condition, or obligation; nor shall any waiver of any incident of breach or default constitute a continuing waiver of the same. All waivers shall be in writing.

5.5 Severability. If any provision of this Agreement is found invalid or unenforceable in any resp ect for any reason, the validity and enforceability of any such provision in any other respect and of the remaining provisions of this Agreement will not be in any way impaired and shall remain in full force and effect.
77 5.6 Venue. In the event that suit shall be brought by either party to this Agreement, the parties agree that venue shall be exclusively vested in the State Courts of the County of Sacramento, or where otherwise appropriate, exclusively in the United States District Court for the Eastern Dis trict of California in Sacramento, California.

IN WITNESS WHEREOF, the parties hereto have signed this Agreement, or caused it to be signed by their duly authorized representatives “below”.

HORNE LLP
By: ___________________________________
Name: ___________________________________
Title: ___________________________________
Date: ___________________________________

Water System: [_______________]
By: ___________________________________
Name: ___________________________________
Title: ___________________________________
Date: ___________________________________

4882-0103-6556, v. 1
78 CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. J.6

DATE: May 17, 2022

TO: City Council

FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]

SUBJECT: Amend Purchase Order #8552 with SiteOne Landscape Supply, LLC for Citywide Irrigation Parts and Supplies.

RECOMMENDATION

That the City Council approve and authorize the Purchasing Agent to amend Purchase Order #8552 with SiteOne Landscape Supply to increase the not to exceed amount from $100,000 to $1,000,000 and extend the term from June 30, 2022 to February 27, 2025, for the purchase of irrigation parts and supplies. (Public Works and Transportation Committee approved 3-0.)

BACKGROUND

On December 14, 2021, staff provided a drought condition update and presentation to the Public Works and Transportation Committee (PWTC). The report addresses questions and concerns related to the City’s water conservation compliance, enforcement, and penalties and credits. A subsequent update was presented to the City Council on January 4, 2022.

Currently, the City has 34 General Fund parks, 17 Special Districts parks, 2 Measure O parks, and citywide parkways and medians that require irrigation repairs to achieve water efficiency. These areas have a significant amount of deferred maintenance after years of budget cuts and reduced resources. With the approval of the City Council 5-Year Priorities, staff was given direction to prioritize restoring the maintenance of the citywide street landscapes and parks. The plan that was approved included the contracting for maintenance services within these areas. The initial maintenance contracts are for mowing, pruning, pest control, and trash clean-up. Irrigation repairs were not included within these contracts.

Staff worked with the City’s geographic information system (GIS) Team to develop a real-time map of the needed irrigation repairs throughout the City. Because of the significant amount of areas of responsibility of the Park Division and the current staffing levels, there are not enough employees to dedicate to just the irrigation repairs. Recently, landscape contractors were added through an existing on-call contract to assist with the street landscape irrigation repairs.

DISCUSSION
The City must lead the efforts for water stewardship among our residents. A partnership between Parks, Special Districts, and the Water Division has been made to enhance the GIS map of needed repairs and to also address the aging irrigation infrastructure and the lack of an existing irrigation inventory. Staff will continue to identify malfunctioning, broken, or otherwise wasteful components throughout the city.

On December 22, 2021, the City’s Purchasing Department conducted a formal solicitation of irrigation parts and supplies via Bid Number PW 22-75. Information regarding the solicitation was posted on the City’s website, and at publicpurchase.com. SiteOne Landscape Supply, LLC, was the only responsive bidder to submit by the January 18, 2022 79 deadline. SiteOne Landscape Supply, LLC was found to meet all City required contractual provisions, including possession of a City business tax certificate, insurance certificates, and corporate filing with the California Secretary of State. To ensure the continued availability of irrigation parts and supplies for City operations, Purchase Order #8552 was authorized by the City Manager in March 2022. The initial amount of his Purchase Order was a not to exceed amount of $100,000, based on the available funding for irrigation repairs in December 2021. However, the City Council approved an additional $400,000 on January 4, 2022 to immediately address the highest priority irrigation repairs and avoid a significant amount of water-waste. Staff is now recommending this Purchase Order be amended to extend the term to three years with a not to exceed amount of $1,000,000. The increase for both the term and the not to exceed amount will enable staff to provide better response times for irrigation repairs. However, any purchases will be limited to available funds in each division's operating budget.

This purchase order allows for the purchase of irrigation supplies and equipment needed to make repairs and improvements. It has the capacity to be utilized by all divisions within Public Works.

STRATEGIC PRIORITIES

This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.

FINANCIAL IMPACT

The total cost for this Purchase Order with SiteOne Landscape Supply will not exceed $1,000,000 through February 27, 2025. Funding to pay for these irrigation parts and supplies will come from Public Works divisional operating budgets and will be dependent on available appropriations adopted by the City Council. Funding sources will vary, but are anticipated to be from the General Fund, Measure O and Special Districts.

COMMITTEE OUTCOME

The Public Works and Transportation Committee approved 3-0 on April 26, 2022 to approve the staff recommendation and to forward the item for Council approval.

Prepared by: Steve Howlett, Assistant Public Works Director

ATTACHMENTS
None
80 CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. J.7

DATE: May 17, 2022

TO: City Council

FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]

SUBJECT: Approve Seventh Amendment to Agreement 7167-15-CM with Ventura Regional Sanitation District.

RECOMMENDATION

That the City Council approve and authorize the Mayor to execute a Seventh Amendment to Agreement 7167-15-CM with Ventura Regional Sanitation District (VRSD) in the amount of $431,441.09 for a total not-to-exceed amount of $1,150,000 and to extend the term from June 30, 2022 to June 30, 2023, with the option to exercise two (2) one-year extensions through June 30, 2025, for monitoring and reporting of the closed Santa Clara Landfill. (Public Works and Transportation Committee approved 3-0)

BACKGROUND

Ventura Regional Sanitation District (VRSD) has managed the Santa Clara Landfill since its closure and the building of the City’s River Ridge Golf Course. On May 15, 2002, City Council approved the lease (Lease Agreement) from VRSD of two (2) parcels of real property, including a landfill parcel for the purpose of constructing and maintaining golf course facilities.

From 2002 to 2022, VRSD has been providing regulatory testing and reporting services to monitor the area’s groundwater and gas emissions affected by the presence of decomposing refuse below the surface. Since VRSD is the owner of the leased property and provides the necessary regulatory monitoring, this Agreement has remained with VRSD and paid through golf course operating revenues.

DISCUSSION
The current VRSD agreement expires June 30, 2022. The Public Works Department is requesting a Seventh Amendment to the Agreement to extend the term to June 30, 2023, with the option to exercise two one year extensions through June 30, 2025, and to increase the agreement value by $431,441.09 for a new not to exceed amount of $1,150,000. The services provided by VRSD are critical for the City to meet local, State and federal air and groundwater quality mandates.

On June 8, 2015, the City and VRSD entered into a new agreement, wherein VRSD agreed to continue to provide monitoring and reporting services as a requirement per the post closure agreement and lease agreement. The table below shows the history of the agreement and amendments.

AGREEMENT/

AMENDMENT COUNCIL

APPROVAL
VALUE
AMOUNT

AMENDMENT
AMOUNT
TOTAL

AMOUNT TERM
7167-15-CM November 17,
2015
$75,050.91 $0 $75,050.91 June 30,
2016
81 First Amendment April 11, 2017 $75,050.91 $129,457.00 $204,507.91 June 30, 2017
Second Amendment January 23, 2018 $204,507.91 $113,721.00 $318,228.91 June 30, 2018
Third Amendment March 5, 2019 $318,228.91 $99,987.00 $418,215.91 June 30, 2019
Fourth Amendment June 18, 2019 $418,215.91 $102,568.00 $520,783.91 June 30, 2020
Fifth Amendment June 30, 2020 $520,783.91 $97,960.00 $618,743.91 June 30, 2021
Sixth Amendment May 5, 2021 $618,743.91 $99,815.00 $718,558.91 June 30, 2022

STRATEGIC PRIORITIES

This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on March 16, 2021.

FINANCIAL IMPACT

The cost for this Amendment with VRSD is $431,441.09 for a total of three years. The estimated spending for FY 2022- 23 is $120,615 and will be requested in the proposed budget. The amendment accounts for an annual increase, which will be based on the Los Angeles area 12 month Consumer Price Index. Subsequent annual costs for this agreement will be requested in the annual budget request in the Golf Course Operations Fund 651 (account 651-6402-842.82-09).

COMMITTEE OUTCOME

The Public Works and Transportation Committee approved 3-0 on April 26, 2022 to approve the staff recommendation and to forward the item for Council approval.

Prepared by: Steve Howlett, Assistant Public Works Director

ATTACHMENTS

1. 7167-15-CM Seventh Amendment

2. 7167-15-CM Original-6th Amendment
82 SEVENTH AMENDMENT TO CONSULTING SERVICE AGREEMENT VRSD No. 15-0127 / OXN No. 7167-15-CM

VRSD Contract No. 15-0127
City of Oxnard Agreement No. 7167-15-CM

SEVENTH AMENDMENT TO CONSULTING SERVICES AGREEMENT

This Seventh Amendment (“Seventh Amendment”) to the Consulting Services Agreement (VRSD Contract No. 15-0127; City of Oxnard Agreement No. 7167-15-CM) related to landfill gas monitoring and reporting at the closed Santa Clara Landfill, which is owned by the City of Oxnard, (“Agreement”) is made and entered into in the County of Ventura, State of California, this ______ day of __________, 2022, by and between the City of Oxnard, a municipal corporation (“City”), and Ventura Regional Sanitation District, a special district formed pursuant to California Health & Safety Code Section 4700 et seq. (“Consultant”).

This Seventh Amendment amends the Agreement entered into on June 8, 2015, by City and Consultant. The Agreement previously has been amended on April 11, 2017, by a First Amendment, on November 2, 2018, by a Second Amendment, on March 5, 2019, by a Third Amendment, on May 16, 2019, by a Fourth Amendment, on June 30, 2020, by a Fifth Amendment, and on June 21, 2020, by a Sixth Amendment.

City and Consultant agree to the following terms and conditions set forth in this Seventh Agreement to the Consulting Services Agreement:

1. The following language shall replace the original provisions in the Agreement, Section 8. Time for Performance as previously modified by Paragraph 2 of the Second Amendment:

“8. Time for Performance

The Services to be performed under this Agreement shall be completed by June 30, 2025, if extended. City agrees to amend the time for performance or termination date whenever the Consultant is delayed by action or inaction of the City or other reasonable cause and Consultant promptly notifies Manager of such delay or need for additional time to complete performance under the terms and conditions of the Agreement, as amended.”

2. The following language shall replace the original provision of Section 12 in the Agreement, as previously modified by the Second Agreement:

“12. Term of Agreement

This Agreement shall begin on July 1, 2015 and expire on June 30, 2023 unless terminated sooner by either party, with the option of two additional one year extensions upon the written agreement of both parties.”

83 SEVENTH AMENDMENT TO CONSULTING SERVICE AGREEMENT VRSD No. 15-0127 / OXN No. 7167-15-CM

3. The following language shall replace the original provision of Section 14.a in the Agreement, as previously modified by the Second Agreement

“14. Compensation

a. City agrees to pay Consultant a total compensation amount not to exceed $1,150,000 for the Services rates provided in Exhibit B-5 attached hereto and incorporated herein by this reference. Annual increases for subsequent years of Labor and Equipment Rates shall be equal to the U.S. Bureau of Labor Statistics’ Consumer Price Index (CPI). CPI shall be defined as the index for All Urban Consumers for the Los Angeles-Long Beach-Anaheim, CA area, not seasonally adjusted, all items index, annual average. Services and supplies will be charged at cost plus 15%.

4. As so amended, all other terms and conditions of the Agreement, as modified, remain in full force and effect.

[Signatures on next page]
84 SEVENTH AMENDMENT TO CONSULTING SERVICE AGREEMENT VRSD No. 15-0127 / OXN No. 7167-15-CM

IN WITNESS WHEREOF, the parties hereto have executed the Amendment on the date first written above.

CITY OF OXNARD VENTURA REGIONAL

SANITATION DISTRICT

☐ John C. Zaragoza, Mayor1 Date Laura Hernandez, Chairperson Date ☐ Alexander Nguyen, City Manager
☐ , Purchasing Manager . ☐ ____ _____, Buyer Juliet Rodriguez Date
Clerk of the Board

ATTEST:

Rose Chaparro, City Clerk Date
(only if Mayor signs)

APPROVED AS TO FORM: APPROVED AS TO FORM:

___________________ ______
Stephen M. Fischer, City Date Robert N. Kwong Date Attorney (always required) District General Counsel
Arnold LaRochelle Mathews VanConas &
Zirbel, LLP

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CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. J.8

DATE: May 17, 2022

TO: Housing Authority

FROM: Emilio Ramirez, Housing Director, (805) 385-8094, [email protected]

SUBJECT: The Oxnard Housing Authority Education Scholarship Program.

RECOMMENDATION

That the Board of Commissioners approve the Oxnard Housing Authority’s new privately funded education scholarship program benefitting Section 8 participants and Public Housing tenants.

BACKGROUND

The Oxnard Housing Authority was established in 1945 and has since operated the two traditional public housing authority programs, including the housing choice voucher and public housing programs. The Oxnard Housing Authority operates a Housing Voucher program with a total voucher allocation of 1,840. The Oxnard Housing Authority operates a 520-unit public housing program.

Poverty is one of the most important factors that determines if a child can access education. In order to end the cycle of poverty, future generations need help to afford postsecondary education. Families on Section 8 and Public Housing are predominantly low-income families, which means their priority is to stretch their limited wages to meet their essential needs first. Parents are sometimes not able to afford the additional expense of tuition, books, school supplies and transportation. Education scholarships are a way to help youth reach their educational goals.

DISCUSSION
During the course of public housing Resident Advisory Board (RAB) meetings in the past twelve months, several Public Housing tenants expressed a desire and need for an education scholarship program to benefit the children of public housing and section 8 households. Based on the RAB recommendation, staff developed the following program for the 2022 school year.

Education Scholarships of at least $1,500 for at least three individuals will be available for the 2022 school year. The program includes the following eligibility criteria:

1. Enrolled in a community college, vocational school, or 4-year university for Fall 2022

2. Be a household member in the Oxnard Housing Authority’s Public Housing or Section 8 Program

3. Must have a 2.5 grade point average or higher

4. Submit an essay and one letter of recommendation
The Oxnard Housing Authority proposes to receive applications from May 18 - June 30, 2022 provided the Board of Commissioners approves this program. Checks would be distributed in late August. 179
The Oxnard Housing Authority staff has procured four (4) sponsors for the initial round of scholarships and, with their generosity, has assembled sufficient funds for the first-year program.

Chingon Bakery will host an awards ceremony in late August in recognition of the students receiving scholarships.

The Ventura County Credit Union has donated $3,000
The Ventura County Credit Union's mission is to improve the financial well-being of our members and our community. Since 1950, Ventura County Credit Union located in Southern California has been helping members reach their financial goals by offering valuable banking solutions including checking accounts, savings accounts, mortgages, credit cards, business loans, wealth management services and more. There are Ventura County branches in Ventura, Port Hueneme, Oxnard, Camarillo, Thousand Oaks, Simi Valley and Moorpark, and ATMs throughout Ventura and Santa Barbara counties.

Montecito Bank & Trust has donated $1,500
On March 17, 1975, a group of local businessmen started the Bank of Montecito with a singular vision - building a local bank committed to serving the needs of the community. As the largest locally owned community bank on the Central Coast, Montecito Bank & Trust remains committed to their founding principle: to make the communities they serve better places to live and work.

Chingon Bakery has donated the cost of the event
Chingon Bakery started in 2018 with a simple idea to package traditional pan dulce. Chingon came across San Fernando's Bakery, the same bakery where George Lopez went to as a kid from elementary, junior high and high school. This was a stop for George on his way to school. The same baker, same recipe, Chingon Bakery is bringing a taste of San Fernando California to Oxnard, where they are currently and actively involved in the community and some of our sales go to local charities.

Ramirez y Ramirez has donated $1,500
Ramirez y Ramirez is a single-family infill housing developer committed to the farm worker community in California.

IMPACT TO THE CITY HOUSING DEPARTMENT AND OXNARD COMMUNITY This item will allow the Oxnard Housing Department to fully realize its mission to promote the general welfare of the Oxnard community. The purpose of the Housing Department is to provide decent, safe, attractive, sanitary, and well- maintained housing for eligible low and very low-income families in a manner that promotes commitment, exemplary customer service, economy, efficiency and the social well-being of the residents.

The overall benefit to the residents of the City of Oxnard is to pursue education and career development, which will lead to greater family stability.

STRATEGIC PRIORITIES

This agenda item supports the Quality-of-Life Strategy. The purpose of the Quality-of-Life Strategy is to build relationships and create opportunities within the community for safe and vibrant neighborhoods, which will showcase the promising future of Oxnard.

FINANCIAL IMPACT

The education scholarship program is privately funded and has no financial impact to the General Fund or the Oxnard Housing Authority.

COMMITTEE OUTCOME

The Community Services, Public Safety, Housing & Development committee approved 3-0 on April 26, 2022, to approve the staff recommendation and to forward the item for Council approval.

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Prepared by: Emilio Ramirez, Housing Director

ATTACHMENTS

1. PowerPoint Presentation

2. 2022 Education Scholarship Information and Guide

3. 2022 Education Scholarship Program Flyer with Sponsors

4. 2022 Education Scholarship Application
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THE OXNARD HOUSING AUTHORITY
EDUCATION SCHOLARSHIP PROGRAM
EMILIO RAMIREZ, DIRECTOR
HOUSING DEPARTMENT
COMMUNITY SERVICES, PUBLIC SAFETY, HOUSING & DEVELOPMENT COMMITTEE APRIL 26, 2022
182
THE OXNARD HOUSING AUTHORITY
2 The Housing Department’s mission is to promote the general welfare of the City by remedying unsafe and substandard housing, and by relieving the shortage of affordable housing for City residents. This mission is consistent with the City’s General Plan and laws governing our housing funds and resources.

The purpose of the Housing Department is to provide decent, safe, attractive, sanitary, and well maintained housing for eligible low and very low income families in a manner that promotes commitment, exemplary customer service, economy, efficiency and the social well-being of the residents. 183
3 THE OXNARD HOUSING AUGHORITY SCHOLARSHIP PROGRAM
Staff has organized and proposes to launch a new privately funded education scholarship offering at least three individuals $1,500 per student for the Fall 2022 school year. Staff proposes the following eligibility criteria:

1. Enrolled in a community college, vocational school, or 4-year university for Fall 2022

2. Be a household member in the Oxnard Housing Authority’s Public Housing or Section 8 Program

3. Must have a 2.5 grade point average or higher

4. Submit an essay and one letter of recommendation
184
4 OUR SPONSORS
185

RECOMMENDATION
5 That the Community Services Public Safety Housing & Development Committee support and recommend that the Board of Commissioners approve the Oxnard Housing Authority’s new privately funded education scholarship program benefitting Section 8 participants and Public Housing tenants.
186
2022 Education Scholarship Program Information & Guide
The Housing Authority of the City of Oxnard is committed to helping students living in Public Hou sing or receiving Section 8 assistance pursue a higher education. Please carefully review the following information and criteria.

Application Deadline
Applications must be submitted no later than Thursday, June 30, 2022 @ 5:00pm Applications received after the deadline will not be accepted.

Scholarship Amount
$1,500 maximum will be awarded to each recipient
Selection Criteria and Required Documents:

1. Completed s cholarship application must be typed

2. Applicants must be new or continuing students enrolled in either community college, a 4- year University, or a vocational/trade school for the FALL 2022 semester/quarter. Please submit proof of enrollment by providing an unofficial transcript, acceptance letter, or school schedule.

3. Applicants must be a household member in the Oxnard Housing Authority’s Public Housing or Housing Choice Voucher (Section 8) Program.

4. Applicants must have a minimum GPA of 2.5. Please provide unofficial transcript.

5. L etter of recommendation from a teacher, counselor, or organization/community leader.

6. Essay: Applicants must type an essay using font size 11, font Times New Roman, and 1” margins using the following essay prompt:
a. Background: What is your name? Where do you currently live (indicate if you are receiving Public Housing or Section 8 assistance). Which school are you currently attending? Which College/University or Vocational/Tech School planning to attend in Fall 2022: What is your current Major or field of study?
b. Housing/Rental Assistance Experience : Describe how living in Public Housing or receiving Section 8 rental assistance has impacted your upbringing and educational experience. c. School or Community involvement : Describe any school, community volunteer service, and/or extracurricular activities that you have performed over the past four years. d. Goals and Aspirations: Brief statement or summary of your plans and goals as they relate to your educational and career objectives and long-term goals
Application and required documents may be scanned and emailed or printed and delivered in person to:

Jaime Arellano
[email protected]
1500 Camino Del Sol, Room 22
Oxnard, CA 93030
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2022 Oxnard Housing Authority
Education Scholarship Program!
The Oxnard Housing Authority is offering scholarships to students in Public Housing or in the Section 8 Program!

Apply now!
Eligibility Criteria:
*Enrolled in a community college, vocational school, or 4-year university for Fall 2022 *Be a household member in the Oxnard Housing Authority’s Public Housing or Section 8 Program *Must have a 2.5 GPA or higher
*Submit an essay and one letter of recommendation

To apply, complete the application found online at:
https://www.oxnard.org/city-department/housing/housing-residents/ Return completed application at 1500 Camino Del Sol, #22 (Deadline: June 30, 2022, 5:00 pm)

Scholarship Amount:
$1,500

For more information contact:

Jaime Arellano: (805) 385-8118 Christian Lopez: (805) 385-8096 [email protected] [email protected]

188

HOUSING AUTHORITY OF THE CITY OF OXNARD
2022 EDUCATION SCHOLARSHIP APPLICATION
INSTRUCTIONS: The information requested is required to determine eligibility and consideration for student scholarships. All sections and questions must be completed. All additional documents must be attached to this application.

APPLICANT INFORMATION:

First Name

Last Name Phone Number
Street Address Date of Birth

City Zip Code

Email Address

HOUSING INFORMATION:

Do you live in Public Housing or does your family receive Section 8 assistance? (Check one) Public Housing Housing Choice Voucher (Section 8)

SCHOOL INFORMATION:

Current School of Attendance: Current Grade or Year in
School
Current
GPA
School of Attendance in Fall
2022

What is your major or field of study? If none currently, indicate future major that you’re interested .

Complete this application and submit with all required documents. Please print the application and sign and date below.

Please email the application with all required documents to [email protected] or printed and submitted in person at 1500 Camino Del Sol, Room 22, Oxnard, CA 93030, no later than 5 pm on June 30, 2022.

I certify that all the information provided by me is accurate and complete to the best of my kn owledge. I understand that the information in this application will be used for the purpose of evaluating my eligibility for the Oxnard Housing Authority scholarship. If selected to receive a scholarship award, my student information and photo may be published.

Signature __________________________________ Date __________________ 189

CITY COUNCIL AGENDA REPORT

PUBLIC HEARINGS
AGENDA ITEM NO. K.1

DATE: May 17, 2022

TO: City Council

FROM: Emilio Ramirez, Housing Director, (805) 385-8094, [email protected]

SUBJECT: Adoption of the Annual Action Plan for Fiscal Year 2022 - 2023 and amending the Annual Action Plans for Fiscal Years 2021 – 22 and 2020 - 2021. (0/10/15)

RECOMMENDATION

That the City Council:

1. Conduct a public hearing regarding 2020 and 2021 Annual Action Plan Amendments, and the Plan Year 2022 Annual Action Plan draft document with funding recommendations for the third year of the 2020 - 2024 Ventura County Regional Consolidated;

2. Approve the 2022 Annual Action Plan with the recommended use of funds for selected activities that conform with City of Oxnard consolidated plan goals as defined in the Ventura County Regional Consolidated Plan for the three entitlement grants, Community Development Block Grant, Home Investments Partnership grant and the Emergency Solutions Grant to be submitted to the United States Department of Housing and Urban Development, as prescribed;

3. Approve the updated changes in activities pertinent to the 2021 Annual Action Plan Amendment and Plan Year 2020 Annual Action Plan Amendment related to HEARTH Emergency Solutions Grant;

4. Authorize the City Manager and his designees, to incorporate the actual HUD grant allocation in the 2022 Annual Action Plan including increasing or decreasing approved activities by 10% of approved recommendation based on the actual HUD grant allocation;

5. Authorize the City Manager and his designees, to incorporate any recommended changes resulting from the public input to the 2022 Annual Action Plan, 2021 Annual Action Plan Amendment and 2020 Annual Action Plan Amendment, as directed by the City Council, including amending any budget appropriations approved by the City Council;

6. Authorize the City Manager and his designees, to execute the required applications, certifications, and other pertinent documents for the submission of the 2022 Annual Action Plan, 2021 Annual Action Plan Amendment and 2020 Annual Action Plan Amendment to the United States Department of Housing and Urban Development, Office of Community Planning and Development;

7. Authorize the City Manager, and his designees, to execute HUD agreements and sign all agreements for the implementation of the Annual Action Plan including subrecipients, interdepartmental, and intradepartmental agreements.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/oBXI5QCoz_4

BACKGROUND

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The City of Oxnard receives formula grant funding, also known as entitlement grant funding, from the United States Department of Housing and Urban Development, Community Planning and Development grants for Community Development Block Grant, HOME Investment Partnerships Act and Emergency Solutions Grant every year. To receive these Entitlement Grants the City of Oxnard must prepare, submit, and receive approval of a five-year Consolidated Plan, Annual Action Plan and Analysis of Impediments to Fair Housing.

The Plan Year 2022, begins on July 1, 2022 and completes June 20, 2023. The annual action plan must be approved before entitlement grant funds are disbursed for the Plan Year 2022. The local procedures to approve these documents are set forth in the Citizen Participation Plan.

DISCUSSION
HUD's Formula Grant Programs
Community Development Block Grant is able to provide funding for activities such as neighborhood park improvements, alley and street improvements, facility improvements, homeownership assistance, owner-occupied mobile home rehabilitation, housing rehabilitation and public service activities that benefit low and moderate-income residents.

HOME funding has provided low and moderateincome families with down payment assistance, allowing them to become first-time homeowners, and has provided funding for the rehabilitation of single family and mobile home units. Other uses of HOME funds include the construction of new for sale or rental affordable housing units, through partnerships with several Community Housing Development Organizations or “CHDO’s” – organizations that the City designates as certified developers that can access pre-development CHDO funds Organizations such as Many Mansions, Cabrillo Economic Development Corporation, and Habitat for Humanity of Ventura County are a few who have become designated CHDOs in the past.

Hearth Emergency Solutions Grant funding provides funding for homeless programs through the following program areas: Street Outreach, Emergency Shelter, Homeless Prevention, Rapid Re-housing, Housing Relocation and Stabilization Services, Rental Assistance, and can support data input for the Homeless Management Information System that documents and tracks persons served by local programs.

Third Year Annual Action Plan
This is the Third Year Annual Action Plan of the five (5) year Regional Consolidated Plan. Each year the City must submit an Annual Action Plan, which serves as an application for its three entitlements grant programs. The U.S.

Department of Housing & Urban Development requires that Grantees provide opportunities for the public to participate in the development of the Annual Action Plans. The plans must provide a summary of the citizen participation efforts made, including efforts to broaden public participation, a summary of citizen comments or views on the plans, and a written explanation of comments not accepted and the reasons why these comments were not accepted.

A Notice of Funding Availability was issued by staff in December 2021, to announce availability of Entitlement Grants funds for Plan Year 2022. Applications were received January 3, 2022 through February 3, 2022. On December 15, 2021, the Housing Department, Grants Management held the first administrative public hearing on the 2022 Annual Action Plan to obtain public input on unmet needs of low and moderate income persons in the areas of housing, community development and homelessness. Also, workshops were held to receive public input, training and to provide information of the availability of grant funding for eligible programs.

In accordance with the City's Citizen Participation Plan, the second public hearing is scheduled for May 17, 2022. This public meeting will provide further opportunity for the City Council and the public to consider the funding recommendations and to receive public comments for the 2022 Annual Action Plan. The Plan Year 2022 Annual Action Plan was made available to the public for a 30day review period beginning April 15, 2022 and ending on May 17, 2022.

Notice of the Public Hearing date was published in the VIDA Newspaper on April 14, 2022 in Spanish and English. The draft of the Annual Action Plan and the City's Citizen Participation Plan are available electronically on the City of Oxnard Housing Department, Grants Management website.

The City expects to receive approximately $2,515,741 in Community Development Block Grant funds, $764,831 in 191
HOME Investment Partnerships Program funds and $219,551 in Hearth Emergency Solutions Grant funds; a total of $3,500,123 in entitlement grants from HUD in Fiscal Year 20222023. In addition, estimated program income of $100,000 for CDBG programs and $100,000 for HOME programs. This will increase total estimated available resources from the 2022 Plan year to $3,700,123 for the City of Oxnard Plan Year 2022. The expected resources are similar to those received in the program year 2021. As of April 6, 2022, HUD has not announced the Plan Year 2022 HUD award and allocation of grant funds. Funds are subject to change based on actual federal appropriations and any changes to the HUD grant allocation formulas. Based on the HUD award allocation for the City of Oxnard, the City Manager or his designee may adjust the funding recommendations for an approved project, as noted in recommendation number three of this report. The funding recommendations include the estimated program income, and grant funding cap requirements.

Consequently, total expected resources is $3,700,123 in Plan Year 2022 include:
• Community Development Block Grant (CDBG) $2,615,741 (Includes estimated Program Income) • HOME Investment Partnerships Program (HOME) $864,831 (Includes estimated Program Income) • Hearth Emergency Solutions Grant (HESG) $219,551
Through the application process the City received 20 CDBG funding applications - 9 under the public improvement and other programs category and 11 public service applications. In addition, 4 HESG applications were received for fiscal year 2023. The City Council will accept and utilize the HOME funds for the 2022-2023 Annual Action Plan.

Out of the 20 CDBG applications submitted, only one application was not considered for funding, which was Easter Seals Diagnostic Clinic. While the Easter Seals program is valuable, based upon the regional consolidated plan priorities and the City priorities, in addition to the criteria set forth through the CDBG national objectives and purpose of funding, the project did not closely tie in to the priorities identified. The project is also considered to be in the Public Service category, which has a 15% cap on the amount of funds available for public service projects, thus limiting the amount provided to projects within this category.

Also related to CDBG funded programs, the Fair Housing program, which has historically been funded through CDBG, was not recommended for funding through regular consideration as a Public Service project. Fair Housing, for this up and coming fiscal year, will be paid out of either administration or general funds, in part or in whole, for the ability for all resident access to this service. Fair Housing must be offered to the public as a requirement in receiving the HUD funds.

Also, there has been a reduction in the use of CDBG funding within City departments. This includes the Code Compliance program, where CDBG funds supported Code Compliance activities within the low-income neighborhoods, and some recreational after-school programs. In those cases the specific services that were previously funded will still be offered by the City, but the funding source will be the General Fund rather the CDBG funds.

The four HESG applications were all recommended for funding. Mercy House’s Rapid Re-housing application, was recommended for more than what was initially requested, as they determined later that they could use more funding than what was applied for, and with no other applications received, staff increased the recommendation. With this recommendation, and the others, the HESG funds balanced the projected allocation amount.

The complete list of the funding recommendations is included in Attachment 1: "2022 Annual Action Plan Funding Recommendation".

ACTION PLAN AMENDMENTS
On occasion, amendments and substantial amendments of these plans are required pursuant to the criteria set forth in the Code of Federal Regulations, Title 24 CFR 91 and the City of Oxnard’s Citizen Participation Plan. Amendments to an Annual Action Plan require that the Plan be amended whenever the following occurs:

1. A change in its allocation priorities or a change in the method of distribution of funds occurs;

2. A decision to carry out an activity using funds not previously described in an action plan covered by the consolidated plan (including program income, reimbursements, repayment, recaptures, or reallocations from HUD); or 192

3. A change in the purpose, scope, location, or beneficiaries of an activity occurs.

Amendments will be considered substantial changes and require official action if;

1. Grant funds are allocated to a new activity for the first time;

2. A funding increase in a current activity, or a change in the use of funding from one eligible activity to another, of more than $100,000 in CDBG or HOME funding, or more than $30,000 in ESG funding; or if;

3. A funded activity is cancelled during the program year.

For purposes of the amendments identified in this report, each is to further support the needs of the homeless programs currently in operation, and to facilitate the spending of the HESG funds by the required HUD expenditure deadlines, where HESG funds are available for two years. Once the two years lapse, the funds expire.

The proposed funding will continue to support homeless programs and services. In fiscal year 2021 the City did not receive any applications from service providers to carry out the eligible HESG activities. Therefore, City Council approved an agreement between the City and the Housing Department’s Homeless Division to either provide the services directly or subfund eligible organizations to carry out services funded through the HESG funding that was allocated for that year. Between fiscal years 2021 and 2022, the Oxnard Housing Department, Homeless Services Division identified the organizations with additional funding needs that are listed for review in Attachment 2.

The Housing Department is also in the process of reviewing long-term open grant activities and their respective budgets, therefore there have been some back-to-back requests to Council in order to proceed with utilizing the grant funds in a timely fashion and progressively cleaning up records.
2021 Annual Action Plan Amendment
On June 15, 2021 City Council approved the 2021 Annual Action Plan. This included the HESG funding totaling $219,551, to support homeless programs such as shelter operations, street outreach, homeless prevention, rapid re- housing. The approved 2021 Annual Action Plan awarded $101,730 to Oxnard Housing Department, Homeless Services Division for Street Outreach. In order to enact the street outreach service, funds will be reallocated from the Oxnard Housing Department, Homeless Services Division to The Salvation Army and are expected to be expended by June 30, 2023. The primary focus of this amendment is to provide funding to the Salvation Army to carry out services for street outreach.
2020 Annual Action Plan Amendment
On June 16, 2020 City Council approved the 2020 Annual Action Plan. This included the HESG funding totaling $221,083 to support the City’s homeless programs and priorities.

The approved 2020 Annual Action Plan awarded $71,853 to Oxnard Housing Department, Homeless Services Division for Homeless Prevention or Rapid Re-Housing activities. In the 2020 Annual Action Plan, the Homeless Division identified Homeless Prevention as the services planned for the year. In order to enact the rapid re-housing services, the funds will be reallocated from the Oxnard Housing Department, Homeless Services Division to Mercy House and the HESG category will change from Homeless Prevention to Rapid Re-housing with funds expected to expend by June 30, 2022.

Additionally, the approved 2020 Annual Action Plan awarded $52,649 to Oxnard Housing Department, Homeless Services Division for Street Outreach activity. In order to enact emergency shelter services, the funds will be reallocated from the Oxnard Housing Department, Homeless Services Division to Turning Point Foundation with funds expected to be expended by June 30, 2022. The proposed reallocation will change this activity from Street Outreach to Emergency Shelter as part of the 2020 Annual Action Plan Amendment.

CONCLUSION
The draft 2022 Annual Action Plan, draft of 2021 Annual Action Plan Amendment, and 2020 Annual Action Plan 193
Amendment have been posted for public review with the scheduled May 17, 2022 public hearing, for the purpose of providing members of the public with the opportunity to comment. The full reports are accessible at City of Oxnard Housing Department, Grants Management Website: https://www.oxnard.org/city-department/housing/grants- management/

STRATEGIC PRIORITIES

This agenda item supports Economic Development strategy. The purpose of Economic Development strategy is to focus on the retention and expansion of Oxnard businesses by increasing the skills and employability of our local workforce, invite new business investments, and target sitebased redevelopment opportunities.

This agenda item supports the Quality of Life strategy. The purpose of the Quality of Life strategy is to restore and increase quality services and programs that enrich Oxnard's diverse community, promotes safe neighborhoods, encourages community engagement, and supports our residents in their efforts to improve their quality of life.

FINANCIAL IMPACT

The 2022 Annual Action Plan outlines how the City plans to allocate its three entitlement grant programs, CDBG, HOME, and HESG, for the FY 2022-23 budget. This includes the 2022 HUD grant allocations Estimate of $2,515,741 in CDBG, $764,831 for HOME, and $219,551 for HESG. FY 2022-23 program income is estimated at $100,000 for CDBG program and $100,000 for HOME program. The grand total of available resources is estimated at $3,700,123.

The 2021 Annual Action Plan Amendment and 2020 Annual Action Plan Amendment funds are provided within the HESG program. There are no increases or decreases of the overall funding amounts, and the funds are being moved to activities that are able to meet program objectives and utilize the funds.

There is not a negative impact on the General Fund.

COMMITTEE OUTCOME

The Community Services, Public Safety, Housing & Development committee approved 3-0 on April 26, 2022, to approve the staff recommendation and to forward the item for Council approval.

Prepared by: Emilio Ramirez, Housing Director

ATTACHMENTS

1. 2022 Annual Action Plan Funding Recommendations

2. 2022 Annual Action Plan Draft

3. 2021 and 2020 Annual Action Plan Reallocation Budget

4. 2021 Annual Action Plan Amendment Draft

5. 2020 Annual Action Plan Amendment Draft

6. PowerPoint Presentation
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1 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
CDBG AVAILABLE RESOURCES
HUD CDBG Allocation (ESTIMATE) 2,515,741 $
Program Income (Estimate) 100,000$
TOTAL CDBG GRANT RESOURCES 2,615,741$
CDBG EXPENDITURES
RECIPIENT DEPT/DIV‐ORGANIZATION PROGRAM NAME
ADMINISTRATION ‐ 20%
Housing Department‐Grants Management CDBG Administration & Plann ing   $                    523,148 PUBLIC SERVICES‐ not more than 15%
Caregivers: Volunteers Assisting the Elderly   Caregivers: Volunteers Assisting the Elderly    $                       12,500 County of Ventura‐Human Services Agency RAIN TLC Bridges To Home  $                      10,000 Livingston Memorial Visiting Nurses Association Subsidized Care Program   $                      20,000 Oxnard Recreation Department Colonia Memorial Park Veterans Gym  $                      95,00 0 Oxnard Recreation Department Southwinds Youth Center   $                      60,000 Oxnard Recreation Department Police Activities League ‐ PAL   $                    100,000 Oxnard Recreation Department Palm Vista Senior Center  $                      60,000 Shelter Care Resources Foundation First  $                       15,000 Oxnard Performing Arts Center Corporation Creative Youth Develop ment  $                      19,861 Total Public Services Projects  $                   392,361 PUBLIC IMPROVEMENTS & OTHER CITY PROGRAMS
Oxnard Housing Department ‐ AHRD Residential Rehabilitation Loan Program  $                    30 0,000 Oxnard Public Works Department Court Reconstruction and Resurfacing  $                    954,2 32 Economic Development Collaborative ‐
Ventura County City of Oxnard Business Assistance Program  $                     196,000 Ventura County Community Development
Corporation (VCCDC) Hope to Home Down Payment Assistance  $                     250,000 Total Public Improvements & Other City Programs  $                1,700,232 TOTAL CDBG GRANT EXPENDITURES  $                 2,615,741 HEARTH EMERNGENCY SOLUTIONS GRANT (HESG)
HESG AVAILABLE RESOURCES
HUD HESG Allocation (ESTIMATE) 219,551 $
TOTAL HESG GRANT RESOURCES 219,551$
RECIPIENT DEPT/DIV‐ORGANIZATION PROGRAM NAME
Housing Department‐Homeless HESG  Administration & Planning (7.5 %)  $                      16,466 Mercy House Rapid Re‐Housing  $                      71,355 The Salvation Army Street Outreach  $                      64,250 The Kingdom Center Emergency Shelter  $                      30,000 Turning Point Foundation Our Place Safe Haven: Emergency Shelter    $                      37,480 TOTAL HESG GRANT EXPENDITURES  $                    219,551 CITY OF OXNARD
2022 ANNUAL ACTION PLAN (AAP)
FUNDING RECOMMENDATION
2022 AAP
195
2 HOME INVESTMENT PARTNERSHIP (HOME)
HOME Available Resources
HUD HOME Allocation (ESTIMATE)   $                    764,831 Program Income (Estimate)   $                    100,000 TOTAL HOME GRANT RESOURCES 864,831$
Oxnard Housing Department ‐ Affordable
Housing & Rehabilitation Division (AHRD) HOME Administration & Planning (10 %) 86,483 $ Oxnard Housing Department ‐ AHRD CHDO Set‐Aside (15%) 114,724$ Oxnard Housing Department ‐ AHRD Affordable Housing Development  Project 663,624 $ TOTAL HOME GRANT EXPENDITURES  $                    864,831 ENTITLEMENTS GRAND TOTAL  $                 3,700,123
2022 AAP
196
Annual Action Plan
2022
1 OMB Control No: 2506-0117 (exp. 09/30/2021)
City of Oxnard
2022 Annual Action Plan

DRAFT
May 2022
Prepared by:

City of Oxnard – Housing Department – Grants Management 435 South D Street, Oxnard, California, 93030
197
Annual Action Plan
2022
2 OMB Control No: 2506-0117 (exp. 09/30/2021)
Executive Summary
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)

1. Introduction
The City of Oxnard is within Ventura County, California, located northwest of Los Angeles and southwest of Santa Barbara. Oxnard is the largest city in the county with the population of 202,063, according to the United States Census Bureau population estimates in 2020. The regulations of the United States Department of Housing and Urban Development (HUD) require that an Annual Action Plan (AAP) be submitted for each plan year within an agency's Consolidated Plan. The HUD funding amounts in the draft Annual Action Plan are estimates. The actual HUD allocations amounts will be incorporated when they are announced for FY 2022.

The City of Oxnard (City) joined the Ventura County Regional Consolidated Plan (Regional ConPlan) is a five year plan document covering five plan years from 2020-2024. The Ventura County Regional Consolidated Plan is a collaborative document between all incorporated cities and the unincorporated areas of Ventura County, California. Collaborating in the development of the Regional Consolidated Plan are the Cities of Camarillo, Fillmore, Moorpark, Ojai, Oxnard, Port Hueneme, Santa Paula, San Buenaventura (City of Ventura), Simi Valley, and Thousand Oaks. The Regional ConPlan document is to comply with the HUD requirement to submit the City of Oxnard's Annual Action Plan for plan year 2022.

In the Regional ConPlan, the priorities that need to be addressed for community development and housing needs of the City of Oxnard are identified. The AAP’s annually identify the resources available to address those needs identified in the Regional ConPlan, describe the activities that will be undertaken designed to meet the annual goals and objectives that relate to the identified needs as determined in the Regional ConPlan, describe the geographic areas targeted for assistance, include the Citizen Participation Plan, and set the basis for performance monitoring whereby results are measured as goals accomplished and outcome indicators.

Goals and objectives of the community needs identified in the Regional ConPlan will be accomplished by activities specified by the City’s AAPs. With the 2022 AAP, the City will implement activities that continue to strive to derive positive outcomes that were set forth as goals for the Regional ConPlan period, Plan Year 2022. The current AAP will cover the period of July 1, 2022 to June 30, 2023 (plan year 2022). Herein are described the expected federal, state and local resources, the priorities and specific objectives the City desires to achieve, and the activities that will be undertaken throughout the 2022 plan year.

The Plan year 2022 Estimated HUD funding amounts are; Community Development Block Grant (CDBG) 198
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$2,515,741, HOME Investment Partnerships (HOME), $764,831 and Hearth Emergency Solutions Grant (HESG), $219,551. Total HUD entitlement grant estimate of $3,500,123.

The City's goals, as identified in the Regional ConPlan, can be found throughout this AAP, and are designed to principally serve extremely-low, low-, and moderate-income residents by addressing the following:
Improve the Supply of Affordable Housing
Enhance Economic Stability
Increase Social Services
Work to End Homelessness
Create Quality Neighborhoods
Effective Administration
The AAP describes the resources expected to be available in the coming program year from federal, state, local and private sources, and also includes a description of the activities that will be undertaken to meet the specific objectives.

2. Summarize the objectives and outcomes identified in the Plan This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan.

The City is being guided by HUD's Office of Community Planning Development Outcome Performance Measurement System to address the high priority needs stated in its Regional ConPlan. When funding an activity, the City determines which of three HUD objectives best describes the purpose of the activity.

The three objectives are:
Suitable Living Environment (SL) - In general, this objective relates to activities that are designed to benefit communities, families, or individuals by addressing issues in their living environment. Decent Housing (DH) - The activities that typically would be found under this objective are designed to cover the wide range of housing programs possible under HOME, CDBG or HESG.

This objective focuses on housing programs where the purpose of the program is to meet individual family or community needs and not programs where housing is an element of a larger effort, since such programs would be more appropriately reported under Suitable Living Environment.
Creating Economic Opportunities (EO) - This objective applies to the types of activities related to economic development, commercial revitalization, or job creation.

3. Evaluation of past performance
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This is an evaluation of past performance that helped lead the grantee to choose its goals or projects.

The City combines the information reported to HUD in the FY 2020-21 Consolidated Annual Performance and Evaluation Report (CAPER) and the directives from HUD in the determination and recommendation of the FY 2022-23 AAP proposed projects.

The three major program areas underlining CDBG, HESG and HOME entitlement grants, such as (1) Decent and Affordable Housing, (2) Suitable Living Environment, and (3) Economic Opportunities, coupled with the Continuum of Care (CoC) of Homelessness have received a high priority in the 2020-24 Regional ConPlan. The goals and accomplishments for Plan year 2022 are summarized in the attached table.

Accomplishments achieved during the program year (PY) 2020 (July 1, 2020 through June 30, 2021) were evaluated in detail in the PY 2020 CAPER. The CAPER was completed and submitted to HUD on November 17, 2021. Due to the Public Health Order response to COVID-19, the annual goals were difficult to meet throughout the fiscal year 2020-21. Stay at Home order were issued and activities were reduced significantly or halted in order to meet the health and safety of recipients. Therefore, subrecipient were unable to meet their performance goals in FY 2020-21.

Public Services actual accomplishments total was 9,374 persons. Homeless program provided services to 207 homeless persons, senior programs provided services to 105 persons, youth services provided services to 368 persons, health services programs provided services to 100 persons, food pantry services provided services to 8,400 persons and fair housing activity provided services to 194 households for Oxnard residents during FY 2020-21.

Public Improvements and Infrastructure activities included park improvements located in low- and moderate-income areas at Community Center East Park, Wilson Park and Pleasant Valley Park; rehabilitation of wall mural at Multi-service Center; and homeless shelter building improvements for Oxnard residents city-wide.

Homelessness services funded by HESG provided 65 persons with emergency shelter services; 19 persons (a total of 15 households) were provided rapid rehousing services and 89 persons were provided street outreach services in Oxnard during FY 2020-21.

HOME funds provided 6 (six) down payment assistance loans to low- and moderate income household Oxnard residents in FY 20-21. HOME funding was identified in FY 2020-21 for the outcome of Homeowner Rehabilitated which was not met due to the program started late in the year. In addition, Rental units constructed were not met due to the fact that one of the projects was not able to secure sufficient funding for production of the units, therefore the Housing Department could not commit HOME funds to the project. However, the developer of this project will try to secure the required 200
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funding to produce the units and the Housing Department will continue to review other HOME applications for the construction of new rental units.

4. Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan.

As part of the AAP development, the City staff scheduled two public hearings: (1) December 15, 2021 and (2) May 17, 2022:

The Administrative Public Hearing-December 15, 2021 provided the opportunity for the public to comment on unmet community needs for FY 2022-23 AAP. As part of the development process of the AAP, City Staff developed a mailing list of more than 65 addresses consisting of organizations, the faith community, service providers; and cities within Ventura County were provided a copy of the public hearing in English and Spanish. The administrative public hearing notices in English and Spanish were included in the Neighborhood News packets which were distributed weekly for a month prior to the public meeting to approximately 230 Oxnard residents. The public hearing notice was published in the Vida newspaper in English and Spanish, posted on the City website. The public comment period started December 15, 2021 and ended on February 3, 2022. During the public comment period there were no written public comments submitted and one (1) verbal public comment was received during the public hearing.

Pursuant to Assembly Bill 361, members of the legislative body, members of the public and City staff may participate via teleconference. Consistent with City policies imposed to promote social distancing, the facility where the City Council, 305 West Third Street, Oxnard, California regularly meets was temporarily closed to the public. The Administrative Public hearing was held via video conference/teleconference.

Oxnard residents were encouraged to participate remotely by accessing a meeting link posted on the City's Housing Department website at oxnard.org/city-department/housing/grants-management/.

Oxnard residents were encouraged to submit comments via email before 3 p.m. to [email protected] and the comments will be provided during the meeting.

Second public hearing –May 17, 2022 is scheduled (1) to provide the opportunity to the public to comment on the projects recommended for funding for FY 2022-23 AAP; and (2) to receive recommendations and direction from the City Council regarding the FY 2022-23 AAP grant funding. As part of the development process of the AAP, City Staff developed a mailing list of more than 65 addresses consisting of organizations, the faith community, service providers; and cities within Ventura County will be provided a copy of the public hearing in English and Spanish. The public hearing notices in English and Spanish were included in the Neighborhood News packets which were distributed weekly for 201
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a month prior to the public meeting to approximately 230 Oxnard residents. The public hearing notice was published in the Vida newspaper in English and Spanish, posted on the City website and broadcasted on the public viewing TV Channels 10/35. The public comment period started April 15, 2022 and is scheduled to end on May 17, 2022. The public comments will be updated after the public hearing.

5. Summary of public comments
This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan.

First Administrative Public Hearing: December 15, 2021

During the first Public Hearing, there was (1) one verbal comment submitted. In addition, no written comments were submitted during the public comment period. The comment was presentation was very informative.

Second Public Hearing: May 17, 2022. During the second Public Hearing, the narrative will be updated after the meeting.

6. Summary of comments or views not accepted and the reasons for not accepting them During the first Public Hearing, all comments were accepted.

During the second Public Hearing, all comments were accepted.

7. Summary
The City is committed to provide funds that serve the most disadvantaged residents while following HUD’s directives. The City increased awareness of the Annual Action Plan’s public review activities and process by providing the public notice in various ways.

The City sent notices of the public hearing to more than 65 addresses consisting of organizations, the faith community, service providers and cities within Ventura County. The public hearing notices in English and Spanish were included in the Neighborhood News packets which were distributed weekly prior to the Hearing to approximately 230 Oxnard residents and broadcasted on the public viewing TV channel 10/35. The Public Hearings are in compliance with the Americans with Disabilities Act. If the public requires special assistance to participate in a meeting, the individual would contact the City Clerk’s Office. Notice at least 72 hours prior to the meeting will enable the City to reasonably arrange for persons accessibility to the meeting. This notation is included on all city Agenda’s. 202
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PR-05 Lead & Responsible Agencies – 91.200(b)

1. Agency/entity responsible for preparing/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.

Agency Role Name Department/Agency
Lead Agency OXNARD
CDBG Administrator OXNARD Housing Department
HOPWA Administrator
HOME Administrator OXNARD Housing Department
ESG Administrator OXNARD Housing Department
HOPWA-C Administrator
Table 1 – Responsible Agencies
Narrative (optional)
The City of Oxnard has designated the Housing Department’s Grants Management Division to develop the Annual Action Plan, the Comprehensive Annual Performance and Evaluation Report, and the Regional Consolidated Plan. The Housing Department‘s Grant Management Division will also act as grants management of several public and private agencies that will implement and administer programs and activities under the Plan.

Consolidated Plan Public Contact Information
City of Oxnard
Housing Department
435 South D Street Oxnard CA 93030
Phone: (805) 385-8096
E-mail: [email protected]
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AP-10 Consultation – 91.100, 91.200(b), 91.215(l)

1. Introduction
Federal regulations require that a participating jurisdiction consult extensively with community service providers, other jurisdictions and other entities with a potential interest in or knowledge of that jurisdiction's housing and non-housing community development issues. Staff have developed and followed a detailed schedule which provides for and encourages citizen participation emphasizing the participation of persons of low- and moderate-income.

The regional consolidated plan and the annual action plan represent a comprehensive planning effort mainly led by Housing Department-Grants Management Division staff, with involvement of (1) local government experts; (2) the social service community; (3) residents; and, (4) consultation with other local HUD entitlement communities. The following items are examples of the consultations efforts:
Grants Management Division staff work closely with other City staff members such as:

Affordable Housing and Rehabilitation; Homeless Assistance Program; Development Services; Utilities; Treasury; Oxnard Housing Authority; Community Development Services; Code Compliance; Geographical Information System; Recreation and Community Services; and Finance to ensure that careful consideration is given to the City's identified needs, and that programs and services are cost-effective and meet specific goals and objectives in order to develop and implement the Regional ConPlan and the AAP. City staff members in the Department and/or Divisions; Affordable Housing and Rehabilitation, Homeless Assistance Program, Development Services, Utilities, Treasury, Oxnard Housing Authority, Community Development Services, Code Compliance, Geographical Information System, Recreation and Community Services and Finance provide supportive services as needed to accomplish ConPlan development efforts. Housing staff during the fiscal year cycle continue to provide HUD program workshops to social service agencies and the opportunities for the residents to participate in the public hearings.  The Housing staff finalized the City of Oxnard Analysis of Impediments to Fair Housing (AI), which is required by HUD to be submitted once every five years. In January of 2019, the City and the County of Ventura agreed to collaborate on the production of the AI, which was completed and adopted by the Oxnard City Council in May of 2020.
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The City engaged Magellan Advisors in its development of a fiber master plan, and the City is also considering a broader discussion regarding broadband. The goal is to provide improved connectivity to underserved communities while also identifying opportunities for economic development. Oxnard is also collaborating with neighboring cities and the County of Ventura to improve connectivity within the region.

According to 2019 data from the U.S. Census Bureau, 80.3% of Oxnard households have a broadband Internet subscription, which highlights the fact that there is still work to be done to address the digital divide. The City is analyzing various data sources to more accurately assess broadband needs. These sources include residential fixed broadband deployment data collected on FCC Form 477, the NTIA’s Indicators of Broadband Need (which uses several different data sources to show information on broadband availability in the United States), and carrier service information where available.

This is the most recent Broad Band Information. We received no updated to date.

Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l))
The City consulted with the agencies/organizations while preparing the AAP, through public hearings, workshops, forum meetings, and training sessions (individuals and group discussions):
The City of Oxnard City Council conducted two (2) public hearings, on 12/15/2021 and 5/17/2022, as prescribed in the Citizen Participation Plan. A community Fair Housing workshop, free to the public, was conducted by the Housing Rights Center seminar were January 19, 2022 and January 26, 2022. Another workshop is scheduled for May 17, 2022.
Consultations with four affordable housing developers (Cabrillo Economic Development Corporation, Habitat for Humanity, People Self-Help Housing, and Many Mansions) were held throughout the year;
Attended the regional Continuum of Care (CoC) meetings to discuss the application, homeless needs and program directions and strategies;
The City of Oxnard Commission on Homelessness conducts monthly meetings; Facilitated monthly meetings bringing together service providers and the Police Department’s Homeless Liaison Unit to coordinate services and planning; Participated in Encampment Response Task Force meetings with Ventura County; Participate in monthly Veterans Case Conferencing meetings with the CoC, Veterans Affairs and service providers;
City Lead for Ventura County annual Homeless Point In Time Count; Chair for a Regional Advisory Council for Mercy House (emergency shelter service provider); 205
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Participate in monthly Community Intervention Court meetings with the police department, service providers, and city attorney
Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness.

The Ventura County Continuum of Care Alliance (CoC) is a regional consortium covering all communities in Ventura County. The CoC is a collaborative group dedicated to promoting a safe, desirable and thriving community by ending homelessness in Ventura County. The CoC is comprised of a Board of Directors and five sub committees (Homeless Management Information System (HMIS) Steering Committee, Data Performance and Evaluation, Public Information and Outreach, Coordinated Intake, and Housing Service and Coordination). Within these standing committees and the CoC body, are representatives from local housing authorities, homeless service providers, homeless health care, mental health, veterans' services, law enforcement, education, local homeless task forces, business leaders and city/county government representatives.

The coordination of housing assistance and services for homeless persons continues to be implemented through a broad range of public and private funding and service providers that reach: chronically homeless individuals and families with children, veterans, unaccompanied youth, the recently homeless and those at risk of becoming homeless. City staff participate as well on the City's Affordable Housing Team, OHA, the Homeless Committee, which is comprised of the Mayor Pro Tem and another City Council member. Other entities involved in the development of policy and implementation of the provision of services include the City Council-appointed Commission on Homelessness, regional bodies such as the Ventura County Housing and Homeless Coalition, the South Coast Collaborative Regional HMIS implementation committee, the Southern California Regional CoC Collaborative, and the Ventura County CoC Alliance.

Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS The CoC's Data Performance and Evaluation Sub Committee is tasked with establishing performance measures and new policies and procedures for all homeless grant funds and activities. The HMIS Steering Committee is tasked with developing the policies and procedures that govern HMIS, which is administered by the County of Ventura.

City staff continue to work with the CoC to develop performance standards for and evaluation of outcomes for ESG-funded projects and activities. Through participation on regional sub-committees staff also continue to inform HMIS policies, procedures, operations and administration. 206
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2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities
Table 2- next page
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Table 2 – Agencies, groups, organizations who participated Agency/Group/Organization CITY OF OXNARD
Agency/Group/Organization Type PHA
Services - Housing
Services-homeless
Service-Fair Housing
Grantee Department
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Public Housing Needs
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Non-Homeless Special Needs
Market Analysis
Economic Development
Anti-poverty Strategy
Lead-based Paint Strategy
1 Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
The City of Oxnard Public Housing Authority and the Affordable Housing Division are under the direction of the Housing Director of the City of Oxnard, as is the Grants Management Division. A bi-monthly management meeting was held for all Housing staff, including OHA staff. The topics were comprehensive and specific with detailed instructions on handling the issues which can be related to housing, homelessness and/or community partnership. Because the OHA is a component unit of the City and a Division of the City Housing Department, coordination occurs on a daily basis.
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Agency/Group/Organization MERCY HOUSE
Agency/Group/Organization Type Services-homeless
What section of the Plan was addressed by
Consultation?
Homeless Needs - Chronically homeless
2 Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
Discussed outreach, case management and homeless services provided by Mercy House to support overnight shelter for the homeless.

Agency/Group/Organization PEOPLES SELF HELP
Agency/Group/Organization Type Non-Profit
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
3 Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
During the current fiscal year People Self-Help Housing submitted a funding application requesting HOME program funding for the development of a 100% affordable housing development, known as Cypress Place at Garden City. The project will consist of two phases. HOME funding is being requested for the first phase, which will include a total of 90 rental units (inclusive of one unrestricted manager's unit).

Agency/Group/Organization Habitat for Humanity of Ventura County Agency/Group/Organization Type Non-Profit CHDO
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
4 Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
During the current fiscal year Habitat for Humanity requested a HOME program funding application for development of a new project. However, Habitat for Humanity has not submitted an application yet.
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Agency/Group/Organization Many Mansions
Agency/Group/Organization Type Non-Profit CHDO
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Market Analysis
5 Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
Many Mansions submitted a funding application for development of an 87 unit development in downtown, known as Central Terrace Apartments in 2020.

While the City initially considered HOME funds as the funding source, the City instead provided City in-lieu funds. In 2022 Many Mansions secured all funding necessary to move forward with this project and is estimated to begin construction in June 2022. The development will be 100% affordable and will provide 8 City in-lieu units and will also be receiving 35 Project Based Vouchers from the Oxnard Housing Authority to provide 35 permanent supportive housing units to homeless households and will also provide on-site supportive services.

Many Mansions is in the process of obtaining land use approvals for Phase II of their downtown development, Phase II of their development is known as Aspire Apartments. Many Mansions has expressed interest in submitting an application for HOME-ARP funding for this project or the use of other funds, for a gap- financing loan, but given that the City is still required to complete a community engagement process and submit a plan to HUD to determine the use of HOME- ARP funds, the City is not able to consider any applications for use of these funds at this time.

Agency/Group/Organization CABRILLO ECONOMIC DEVELOPMENT CORPORATION Agency/Group/Organization Type Non-Profit CHDO
6 What section of the Plan was addressed by
Consultation?
Housing Need Assessment
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Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
Cabrillo applied for HOME CHDO development assistance funds to construct 57- rental units which will include housing for farmworker families, located at the corner of Pleasant Valley Road and Etting Road, Oxnard, CA 93033. The Housing Department previously issued a conditional letter of approval to Cabrillo for this development, however, given that the conditional approval was for a 42 unit development which has now been increased to 57 units, the Housing Department is currently in the process of reviewing their updated application for consideration of HOME funds.

Agency/Group/Organization THE KINGDOM CENTER
Agency/Group/Organization Type Services - Housing
Services-Children
Services-Victims of Domestic Violence
Services-homeless
What section of the Plan was addressed by
Consultation?
ADA compliance and resource development
7 Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
The Kingdom Center was toured by staff and determined areas of the facility that could be upgraded, enhanced and modified to promote greater access for persons with disabilities. In 2020-2021, architectural plans were completed for the project, and it is anticipated that the construction phase of the project will commence in 2022. The project includes not only ADA improvements and increased accessibility in the exterior of the complex, but also an expansion of bathroom capacity to meet the needs of the client population.

Agency/Group/Organization County of Ventura Human Services Agency8 Agency/Group/Organization Type Services-homeless
Services-Health
Other government - County
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What section of the Plan was addressed by
Consultation?
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Lead-based Paint Strategy
Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
Created and implemented a coordinated plan conducting encampment response at a large homeless encampment. The City conferred with the Ventura county Public Health Department regarding addresses of housing units wherein children have been identified as lead-poisoned in the City of Oxnard. Prior to implementation of the 2022 Annual Action Plan, the City will receive a list of addresses if such a list exists. Any rehabilitation activities on housing units constructed prior to 1978 will have lead hazards identified and actions taken to remove the hazard. The City's Affordable Housing Division does not own or manage any housing units. All units for which HOME and CDBG assistance is provided for homebuyer assistance or homeowner rehabilitation are administered in compliance with HUD's HOME or CDBG regulations for lead- based paint, as applicable inspections requirements. With respect to units owned or assisted by the Oxnard Housing Authority, there have been no cases of Public Housing tenants and/or Section 8 participant households reporting or having been discovered to have poisoned children or any child with "Environmental Intervention Blood Lead Level"(EBLL). OHA staff provides a brochure related to lead based paint hazards to all new program participants and tenants. Maintenance staff attends training and seminars to stay current with the State of California Lead Awareness Training requirements.

Agency/Group/Organization Housing Rights Center9
Agency/Group/Organization Type Service-Fair Housing
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What section of the Plan was addressed by
Consultation?
Fair Housing, Discrimination
Briefly describe how the Agency/Group/Organization
was consulted. What are the anticipated outcomes of
the consultation or areas for improved coordination?
The City contracts with a professional fair housing service provider, the Housing Rights Center (HRC), through a regional agreement with the County of Ventura.

The HRC provides fair housing counseling, discrimination complaint investigation, complaint processing, and dispute resolutions services for Oxnard tenants, home seekers, and housing providers. In addition, twice every year the HRC staff provides free fair housing training seminars for the public, along with a bi-annual training presented to the staff of the Oxnard Housing Authority and city housing staff on their fair housing obligations and responsibilities.

Identify any Agency Types not consulted and provide rationale for not consulting Not Applicable
Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of
Care
Ventura County CEO's
Office
The goals of the Strategic Plan overlap with the goals of each plan by ensuring homeless persons have access to adequate services to help reduce the incidence of homelessness.

Oxnard Housing
Authority Agency
Plan
Oxnard Housing
Authority
The OHA Plan presents the program policies and procedures related to Public Housing units and the Section 8 housing program, which overlaps with the AAP for delivering and providing affordable housing units to Oxnard residents. OHA is currently administering 15 set aside homeless preference vouchers per fiscal year, 77 VASH vouchers, 46 Emergency Housing vouchers, 10 Family Unification vouchers and 40 Mainstream vouchers. 213
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Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? City of Oxnard
Housing Element
State of California
Housing and Community
Development (HCD)
The City's updated 6th Cycle 2021-2022 Housing Element, which the City adopted in October 2021, identifies and analyzes the current and future housing needs of residents within the City of Oxnard (City) and establishes housing goals, policies, and programs to meet the needs of certain special populations and provide adequate development opportunities for the private and non-profit sectors. The housing requirements of lower income households and special needs groups are given particular attention.

Regional Housing
Needs Allocation
(RHNA)
Southern California
Association of
Governments (SCAG)
The City is in the region covered by the Southern California Association of Governments (SCAG). For each Housing Element planning cycle, SCAG is required to determine the Regional Housing Need Assessment (RHNA) allocation for each city and unincorporated county areas within the SCAG region. For the 2021-2029 6th Cycle Housing Element period, SCAG has allocated to the City 8,549 dwelling units, of which 2,911 units are required to be affordable to lower income households and 1,538 are affordable to moderate income households Table 3 – Other local / regional / federal planning efforts Narrative (optional)
Implementation of the 2022 Action Plan requires coordination and compliance with the local and regional needs established by the City of Oxnard, County of Ventura, Southern California Association of Governments and the State of California. California state law requires Metropolitan Planning Organizations (MPOs) to determine the existing and projected housing need for their regions. The County of Ventura and City of Oxnard are part of the Southern California Association of Governments (SCAG) MPO, which also includes Los Angeles, Orange, Riverside, San Bernardino, and Imperial counties. For each Housing Element planning cycle, SCAG determines the share of existing and projected housing need by affordability level using the Regional Housing Need Assessment (RHNA) process for its 192 member jurisdictions.

City of Oxnard’s General Plan contains a Housing Element that makes “adequate provision for the existing and projected housing needs of all economic segments of the community.” The Housing Element must be revised and updated every eight years after 2010 due to SB 375. A community is not obligated to actually provide housing to all in need but the Regional Housing Needs Allocation (RHNA) is a “distribution of housing development capacity” that each city and county must zone for in a planning period for all economic levels, though the housing requirements of lower income households and special needs groups are given particular attention. RHNA is integral to the development of a 214
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Sustainable Community Strategy. The Housing Element is a planning document, requiring the City to plan for meeting its “fair share” of the regional housing market need. The RHNA sets local housing and land use capacity goals to support future growth, including transit oriented, mixed use and infill development.

The time frame during which housing accomplishments towards the RHNA can be counted (RHNA cycle) is June 30, 2021 through October 31, 2029. The City seeks to conserve and rehabilitate existing housing as well as provide opportunities for new development. The 2021-2029 SCAG RHNA determined that 2,911 units are required to be affordable to lower income households and 1,538 are affordable to moderate income households.

The City Housing Department’s mission is to promote the general welfare of the City by remedying unsafe and substandard housing, and by relieving the shortage of affordable housing for City residents. This mission is consistent with the City’s General Plan and laws governing our housing funds and resources. The purpose of the Housing Department is to provide decent, safe, attractive, sanitary, and well maintained housing for eligible low and very low income families in a manner that promotes commitment, exemplary customer service, economy, efficiency, and the social well-being of the residents.

All City housing projects undertaken with federal funds from HUD or other state or federal funding source must comply with the requirements of the City’s Housing Element, General Plan, SCAG, State of California Housing and Community Development Department (HCD) and HUD. 215
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AP-12 Participation – 91.105, 91.200(c)

1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting Citizen Participation Outreach Table- next page
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Citizen Participation Outreach
Sort Ord
er
Mode of Outrea
ch
Target of Outrea
ch
Summary of
response/attenda
nce
Summary of
comments receiv
ed
Summary of comme
nts not accepted
and reasons
URL (If applicable)
1 Public Hearing
Minorities

Non-English
Speaking -
Specify other
language:

Spanish

Persons with
disabilities

Non-
targeted/broad
community

Residents of
Public and
Assisted Housing
Administrative
Public Hearing
occurred on
December 15,
2021; Multiple
persons attended
the public hearing
1st Public
Hearing- (1)
verbal comment
was presentation
was very
informative. Poll
results were
street
improvement,
increase
affordable
housing,
homebuyer
assistance and
youth program
are most
needed.

All comments
accepted NA
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Sort Ord
er
Mode of Outrea
ch
Target of Outrea
ch
Summary of
response/attenda
nce
Summary of
comments receiv
ed
Summary of comme
nts not accepted
and reasons
URL (If applicable)
2 Newspaper Ad
Non-
targeted/broad
community
Advertisement for
the public hearing
notice and the 30-
day public
comment period
was published in
the Vida
newspaper in
English and
Spanish on
November 11,
2021; English and
Spanish versions of
Notices were
broadcasted on
Public Channel
10/35, Public
Notices regarding
Public Hearings
sent out to Oxnard
Residents, 65
notices mailed out,
and Notices were
posted on the City
of Oxnard website
both in Spanish
and English.

No comments
were received
No comments were
received NA
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Sort Ord
er
Mode of Outrea
ch
Target of Outrea
ch
Summary of
response/attenda
nce
Summary of
comments receiv
ed
Summary of comme
nts not accepted
and reasons
URL (If applicable)
3 Entitlement
Grant
Workshops
Minorities

Non-English
Speaking -
Specify other
language:

Spanish

Persons with
disabilities

Non-
targeted/broad
community

Residents of
Public and
Assisted Housing

Interested
parties/applicati
on for grant
funds
9 people attended
the Workshop for
CDBG and HESG
Comments were
application
timeline, low/
moderate area
map, SAMs
number,
homeless person
income, budget
information for
previous year not
funded by grant,
timeline for
public facility &
improvement
projects,
additional
documents for
application
All comments
accepted NA
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Sort Ord
er
Mode of Outrea
ch
Target of Outrea
ch
Summary of
response/attenda
nce
Summary of
comments receiv
ed
Summary of comme
nts not accepted
and reasons
URL (If applicable)
4 Resident Survey
Minorities

Non-English
Speaking -
Specify other
language:

Spanish

Persons with
disabilities

Non-
targeted/broad
community
6 people
submitted
Resident survey to
provide need in
the community.

Survey provided in
English & Spanish.

Comments are
kitchen at senior
center for hot
meals; ADA
compliance on
sidewalk corners,
new restrooms in
parks, air filter
units in public
buildings such as
colonia library,
rec, multi service
center and senior
apts. Community
safety, actively
address
homeless issues
that affect
community
safety; OPAC
rehabilitation; Fix
most transit
streets such as
Gonzalez Road;
City needs to
complete the
mitigations of
All comments
accepted NA
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Sort Ord
er
Mode of Outrea
ch
Target of Outrea
ch
Summary of
response/attenda
nce
Summary of
comments receiv
ed
Summary of comme
nts not accepted
and reasons
URL (If applicable)
specific plans
before the city
approves new
specific plans
5 Public Hearing
Minorities

Non-English
Speaking -
Specify other
language:

Spanish

Persons with
disabilities

Non-
targeted/broad
community

Residents of
Public and
Assisted Housing

Low/mod
income Oxnard
residents
Second public
hearing will be
held on May 17,
2022
2nd Public
Hearing
comments - will
be updated after
the meeting
All comments
accepted NA
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Sort Ord
er
Mode of Outrea
ch
Target of Outrea
ch
Summary of
response/attenda
nce
Summary of
comments receiv
ed
Summary of comme
nts not accepted
and reasons
URL (If applicable)
6 Newspaper Ad
Non-
targeted/broad
community
Advertisement for
2nd public hearing
notice and the 30-
day public
comment period
was published in
the Vida
newspaper in
English and
Spanish on April
14, 2022; English
and Spanish
versions of Notices
were broadcasted
on Public Channel
10/35, Public
Notices regarding
Public Hearings
sent out to Oxnard
Residents, 65
notices mailed out,
and Notices were
posted on the City
of Oxnard website
both in Spanish
and English.

Comments will
be updated after
meeting held
Comments will be
updated after
meeting held
NA
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Sort Ord
er
Mode of Outrea
ch
Target of Outrea
ch
Summary of
response/attenda
nce
Summary of
comments receiv
ed
Summary of comme
nts not accepted
and reasons
URL (If applicable)
7 Internet
Outreach
Non-
targeted/broad
community
Not Measured No comments
received
No Comments
Received
https://www.oxnard.org/
city-
department/housing/gra
nts-management/
Table 4 – Citizen Participation Outreach
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Expected Resources
AP-15 Expected Resources – 91.220(c)(1,2)
Introduction
In Plan year 2022, the Estimated HUD funding amounts to City of Oxnard are CDBG $2,515,741, HOME $764,831 and HESG $219,551, a total of $3,500,123 in entitlement grants from HUD. In addition, estimated program income of $100,000 for CDBG programs and $100,000 for HOME programs. The source of program income comes principally from repayment of loans and recaptures from defaults. Those funds will be used 224
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towards meeting the goals and objectives of the 2022 AAP.

Anticipated Resources
Expected Amount Available Year Program Source
of
Funds
Uses of Funds
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
Expected
Amount
Available
Remainder
of ConPlan
$
Narrative Description
CDBG public -
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services
2,515,741 100,000 0 2,615,741 5,174,585
Block grant from HUD to address
housing, community development, and
economic development needs.2022
CDBG ESTIMATE Allocation and Program
income is $2,615,741; the total is
$2,615,741 available resources from
CDBG Plan year 2022. Uses of the
available resources will be according to
the funding priorities set forth in the
ConPlan. The specific Activities will be
set up in IDIS. The uses of funds will be
capped according to the HUD
regulations for: (1) Admin and Planning -
no more than 20%, or $523,148 and (2)
Public Services up to 15%, or $392,361.

The 2022 balance will be distributed as
Public Improvements & Other City
Programs as detailed by the City during
the AAP process.
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Expected Amount Available Year Program Source
of
Funds
Uses of Funds
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
Expected
Amount
Available
Remainder
of ConPlan
$
Narrative Description
HOME public -
federal
Acquisition
Homebuyer
assistance
Homeowner
rehab
Multifamily
rental new
construction
Multifamily
rental rehab
New
construction for
ownership
TBRA 764,831 100,000 0 864,831 1,526,840
Grant from HUD to address affordable
housing needs. In plan year 2022, HOME
ESTINATE allocation is $764,831 and
expected program income is $100,000;
total of $864,831. Uses of funds are; (1)
Administration - no more than 10% or
$86,483 and (2) CHDO Set Asides - at
15% or $114,724. In addition, $663,624
is available for housing development. In
addition to the CHDO set aside of
$114,724.
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Expected Amount Available Year Program Source
of
Funds
Uses of Funds
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
Expected
Amount
Available
Remainder
of ConPlan
$
Narrative Description
ESG public -
federal
Conversion and
rehab for
transitional
housing
Financial
Assistance
Overnight
shelter
Rapid re-housing
(rental
assistance)
Rental
Assistance
Services
Transitional
housing 219,551 0 0 219,551 401,620
Grant from HUD to address needs and
services for homeless persons or
persons at risk of becoming homeless.

Plan year 2022 Available resources for
HESG is $219,551. The limited
availability of HESG resources is spread
across the uses identified in this table.
1) HESG Administration and Planning
costs are no more than 7.5% or $16,466
and (2) Emergency Shelter and Street
Outreach cost is no more than 60%, or
$131,730. The 2022 balance will be
distributed as Homeless Prevention,
HMIS, & Rapid Re-Housing eligible
activities as detailed by the City during
the AAP process.

Other public -
federal
Other
0 0 0 0 0
Allocated in PY 2020, $5,255,055 in ESG-
CV funding to prevent, prepare for, and
respond to the coronavirus pandemic
among individuals and families who are
homeless or receiving homeless
prevention activities to mitigate impacts
of COVID-19
Table 5 - Expected Resources – Priority Table
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Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied
CDBG funds are leveraged by city and subrecipients providers with government agency, in-kind, private foundations and contributions monies who provide services to low/moderate income persons. Affordable housing developments utilizing HOME funds typically use HOME monies to leverage millions of dollars in state, federal, and private financing. HESG funds are leveraged by non-profit agencies providers with government agency, in-kind, private foundations, Ventura County Continuum of Care monies who provide critical services such as assisted housing, services and shelter to vulnerable populations who are at-risk of becoming homelessness or homeless persons and families. HOME funds are matched at a greater than 25% level by recipients of HOME funds, city, and other participants. HESG funds are matched dollar for dollar by subrecipients’ providers. The city matched for Administration portion only. 228
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If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan The city property leased for homeless shelter at 1450 S. Rose Ave, Oxnard, CA Temporary Emergency Shelter at 351 South K Street, Oxnard, CA Oxnard Housing Authority Public Housing Sites
Discussion
The resources for 2022 AAP will accomplish more activities but will not meet all the needs prevalent throughout the city.

Allocated in PY 2020, CARES Act funding is included in "Other" section in table above, $3,088,367 in CDBG-CV funds to be used to prevent, prepare for and respond to the coronavirus and $5,255,055 in ESG-CV funding to prevent, prepare for, and respond to the coronavirus pandemic among individuals and families who are homeless or receiving homeless prevention activities to mitigate the impacts of COVID-19. CDBG-CV and ESG-CV allocation in 2020-21.
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Annual Goals and Objectives
AP-20 Annual Goals and Objectives
Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding
Estimate
Goal Outcome Indicator
1 Improve Supply of
Affordable
Housing
2020 2024 Affordable
Housing
New Rental Housing
Housing Support and
Stability
Homeownership
Opportunities
Rehabilitation &
Preservation of
Existing Housing
Disaster Planning and
Recovery
CDBG:
$550,000
HOME:
$778,348
Rental units constructed: 5
Household Housing Unit
Homeowner Housing
Rehabilitated: 7 Household
Housing Unit
Direct Financial Assistance to
Homebuyers: 10 Households
Assisted
2 Enhance Economic
Stability
2020 2024 Non-Housing
Community
Development
Increase Job Skills
Facade Improvements
Local
Entrepreneurship
CDBG:
$196,000
Businesses assisted: 5
Businesses Assisted
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Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding
Estimate
Goal Outcome Indicator
3 Increase Social
Services
2020 2024 Non-Homeless
Special Needs
Housing Support and
Stability
Assistance for Senior
Residents
Social Services
Youth Activities and
Services
Disaster Planning and
Recovery
CDBG:
$392,361
Public service activities other
than Low/Moderate Income
Housing Benefit: 1200 Persons
Assisted
4 Work to End
Homelessness
2020 2024 Homeless Homelessness ESG:
$203,085
Tenant-based rental assistance
/ Rapid Rehousing: 10
Households Assisted
Homeless Person Overnight
Shelter: 155 Persons Assisted
Other: 250 Other
5 Create Quality
Neighborhoods
2020 2024 Non-Housing
Community
Development
Streets and
Streetscapes
Parks and Community
Space
Disaster Planning and
Recovery
Utilities and Public
Infrastructure
CDBG:
$954,232
Public Facility or Infrastructure
Activities other than
Low/Moderate Income Housing
Benefit: 20,000 Persons
Assisted
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Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding
Estimate
Goal Outcome Indicator
6 Effective
Administration
2020 2024 Planning and
Administration
New Rental Housing
Housing Support and
Stability
Homeownership
Opportunities
Rehabilitation &
Preservation of
Existing Housing
Assistance for Senior
Residents
Increase Job Skills
Facade Improvements
Local
Entrepreneurship
Social Services
Youth Activities and
Services
Homelessness
Streets and
Streetscapes
Parks and Community
Space
Disaster Planning and
Recovery
Utilities and Public
Infrastructure
CDBG:
$523,148
HOME:
$86,483
ESG:
$16,466
Other: 0 Other
Table 6 – Goals Summary
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Goal Descriptions
Goal Name Improve Supply of Affordable Housing1
Goal
Description
Create and preserve stable, safe, and resilient affordable housing opportunities for homeowners and renters including special needs groups such as farmworkers, persons with disabilities, and the elderly throughout Ventura County.

Goal Name Enhance Economic Stability2
Goal
Description
Enhance economic stability and prosperity by increasing economic opportunities for residents through job skills training and promotion of local entrepreneurship.

Goal Name Increase Social Services3
Goal
Description
Increase access to health and wellness services, youth activities, senior activities, and social service activities for residents.

Goal Name Work to End Homelessness4
Goal
Description
Work alongside the Ventura County Continuum of Care to end homelessness within Ventura County by providing housing, emergency shelter, and social services to homeless persons or those at risk of homelessness.

Goal Name Create Quality Neighborhoods5
Goal
Description
Enhance access to quality, resilient, and livable neighborhoods by improving publicly owned facilities and infrastructure such as parks, streets, sidewalks, and community buildings, including improving accessibility to meet Americans with Disabilities Act (ADA) standards.

Goal Name Effective Administration6
Goal
Description
Create and maintain effective housing and community development programs that address the priority needs listed within the Consolidated Plan, comply with all U.S. Housing and Urban Development (HUD) requirements, and achieve the goals and objectives set out by each Ventura County jurisdiction. 233
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Projects
AP-35 Projects – 91.220(d)
Introduction
These are 2022 Plan year Projects designed to accomplish the goals and objectives of the 2022 AAP. The 2022 Projects will organize Activities in IDIS under the Projects setup in this section of AAP. The Projects are New Rental Housing, Housing Support and Stability, Economic Opportunity, Rehabilitation and Preservation, Assistance for Senior Residents, Other Public Services, Youth Activities and Services, Homelessness, Parks and Community Space, and Administration and Planning.

Projects
# Project Name
1 NEW RENTAL HOUSING
2 COMMUNITY HOUSING DEVELOPMENT

ORGANIZATION (CHDO) RESERVE
3 HOMEOWNERSHIP OPPORTUNITIES
4 ECONOMIC OPPORTUNITES
5 REHABILITATION AND PRESERVATION
6 ASSISTANCE FOR SENIOR RESIDENTS
7 OTHER PUBLIC SERVICES
8 YOUTH ACTIVITIES AND SERVICES
9 HOMELESS ASSISTANCE
10 PARKS AND COMMUNITY SPACE
11 ADMINISTRATION
Table 7 - Project Information
Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
The allocation priorities are based on the annual needs identified in coordination with other city departments. Public service allocations are determined by the participation from other providers to meet the goals of the ConPlan. HOME funds are balanced between development projects and single family housing needs. HESG allocation are targeted exclusively for the needs of the homeless population.
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AP-38 Project Summary
Project Summary Information
Table- next page
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Project Name NEW RENTAL HOUSING
Target Area NA
Goals Supported Improve Supply of Affordable Housing
Needs Addressed New Rental Housing
Funding Estimate HOME: $663,624
Description PARTICIPATION IN HOUSING DEVELOPMENT FUNDING ASSISTANCE Target Date 6/30/2023
Estimate the number
and type of families
that will benefit from
the proposed
activities
5 LOW INCOME HOUSEHOLDS
Location Description CITY OF OXNARD, CALIFORNIA
1 Planned Activities FINANCIAL ASSISTANCE TO A COMMUNITY HOUSING DEVELOPMENT ORGANIZATION FOR THE DEVELOPMENT OF AT LEAST 5 HOUSING
UNITS FOR LOW INCOME HOUSEHOLDS IN OXNARD. THIS PROJECT INCLUDES 15% OF HOME ESTIMATED ALLOCATION SET ASIDE FOR CHDO'S, OR $114,724.
2 Project Name COMMUNITY HOUSING DEVELOPMENT ORGANIZATION (CHDO)

RESERVE
Target Area NA
Goals Supported Improve Supply of Affordable Housing
Needs Addressed New Rental Housing
Funding Estimate HOME: $ 114,724
Description PARTICIPATION IN HOUSING DEVELOPMENT FUNDING ASSISTANCE Target Date 6/30/2023
Estimate the number
and type of families
that will benefit from
the proposed
activities
NA
Location Description CITY OF OXNARD, CALIFORNIA
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Planned Activities THIS PROJECT IS THE 15% OF HOME ESTIMATED ALLOCATION SET ASIDE FOR CHDO'S, OR $114,724.

Project Name HOMEOWNERSHIP OPPORTUNITIES
Target Area NA
Goals Supported Improve Supply of Affordable Housing
Needs Addressed Homeownership Opportunities
Funding Estimate CDBG: $250,000
Description DOWN PAYMENT ASSISTANCE
Target Date 6/30/2023
Estimate the number
and type of families
that will benefit from
the proposed
activities
10 HOUSEHOLD HOUSING UNIT
Location Description VARIOUS LOCATIONS THROUGHOUT CITY OF OXNARD 3 Planned Activities VENTURA COUNTY COMMUNITY DEVELOPMENT CORPORATION WILL

PROVIDE FINANCIAL DOWN PAYMENT ASSISTANCE FOR LOW- AND
MODERATE-INCOME HOUSING HOUSEHOLDS IN OXNARD.

Project Name ECONOMIC OPPORTUNITES
Target Area NA
Goals Supported Enhance Economic Stability
Needs Addressed Local Entrepreneurship
Funding Estimate CDBG: $196,000
Description BUSINESS ASSISTANCE
Target Date 6/30/2023
Estimate the number
and type of families
that will benefit from
the proposed
activities
5 BUSINESS ASSISTED
4 Location Description VARIOUS LOCATIONS THROUGHOUT CITY OF OXNARD AND LOW- AND

MODERATE INCOME AREAS
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Planned Activities ECONOMIC DEVELOPMENT COLLABORATIVE WILL PROVIDE BUSINESS

ASSISTANCE FOR BUSINESS IN LOW- AND MODERATE-INCOME AREAS Project Name REHABILITATION AND PRESERVATION
Target Area NA
Goals Supported Improve Supply of Affordable Housing
Needs Addressed Rehabilitation & Preservation of Existing Housing Funding Estimate CDBG: $300,000
Description REHABILITATION OF HOUSING UNITS
Target Date 6/30/2023
Estimate the number
and type of families
that will benefit from
the proposed
activities
7 HOUSEHOLDS HOUSING UNITS
Location Description VARIOUS LOCATIONS THROUGHOUT CITY OF OXNARD 5 Planned Activities REHABILITATION OF HOMEOWNER UNITS FOR LOW-MODERATE

INCOME HOUSEHOLDS
Project Name ASSISTANCE FOR SENIOR RESIDENTS
Target Area NA
Goals Supported Increase Social Services
Needs Addressed Assistance for Senior Residents
Funding Estimate CDBG: $72,500
Description PUBLIC SERVICES SUBJECT TO 15% CAP OF 2022 CDBG ESTIMATED ALLOCATION AND PROGRAM INCOME. FUNDING FOR SENIOR SERVICES

TO INCREASE THE QUALITY OF LIFE
Target Date 6/30/2023
Estimate the number
and type of families
that will benefit from
the proposed
activities
300 PERSONS WILL BE ASSISTED WITH SENIOR SERVICES
6 Location Description CITY-WIDE; VARIOUS LOCATIONS THROUGHOUT CITY OF OXNARD 239
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Planned Activities 1) ASSISTING WITH DAILY NEEDS FOR SENIORS BY CAREGIVERS

VOLUNTEERS ASSISTING THE ELDERLY AND CITY OF OXNARD
RECREATION AT 2) PALM VISTA SENIOR CENTER
Project Name OTHER PUBLIC SERVICES
Target Area NA
Goals Supported Increase Social Services
Needs Addressed Social Services
Funding Estimate CDBG: $45,000
Description PUBLIC SERVICES SUBJECT TO 15% CAP OF 2022 CDBG ESTIMATED ALLOCATION AND PROGRAM INCOME. FUNDING FOR HOMELESS
SERVICES AND HEALTH CARE SERVICES.

Target Date 6/30/2023
Estimate the number
and type of families
that will benefit from
the proposed
activities
75 LOW-INCOME INDIVIDUALS WILL BE ASSISTED WITH SUBSIDIZED HEALTH CARE SERVICES AND 410 HOMELESS INDIVIDUALS WILL BE ASSISTED WITH EMERGENCY SHELTER AND SERVICES.

Location Description VARIOUS LOCATIONS THROUGHOUT CITY OF OXNARD 7 Planned Activities 1) EMERGENCY SHELTER FOR HOMELESS BY COUNTY OF VENTURA HUMAN SERVICES AGENCY RAIN PROGRAM, 2) HOMELESS SERVICES BY SHELTER CARE RESOURCES AND 3) SUBSIDIZED HEALTH CARE SERVICES

BY LIVINGSTON MEMORIAL VISITING NURSES ASSOCIATION
Project Name YOUTH ACTIVITIES AND SERVICES
Target Area NA
Goals Supported Increase Social Services
Needs Addressed Youth Activities and Services
Funding Estimate CDBG: $274,861
Description PUBLIC SERVICES SUBJECT TO 15% CAP OF 2022 CDBG ESTIMATED ALLOCATION AND PROGRAM INCOME. FUNDING FOR YOUTH
RECREATIONAL AND EDUCATIONAL PROGRAMS; YOUTH FROM LOW-
AND MODERATE- INCOME HOUSEHOLDS.
8 Target Date 6/30/2023
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Estimate the number
and type of families
that will benefit from
the proposed
activities
750 YOUTH WILL BE ASSISTED WITH YOUTH SERVICES/RECREATIONAL

AND EDUCATIONAL PROGRAMS IN LOW-MODERATE NEIGHBORHOODS Location Description VARIOUS LOCATIONS THROUGHOUT CITY OF OXNARD Planned Activities CITY OF OXNARD RECREATION AT 1) COLONIA MEMORIAL PARK GYM, 2) SOUTHWINDS YOUTH CENTER AND 3) POLICE ACTIVITIES LEAGUE AND 4) CREATIVE YOUTH DEVELOPMENT BY OXNARD PERFORMING

ARTS CENTER CORPORATION
Project Name HOMELESS ASSISTANCE
Target Area NA
Goals Supported Work to End Homelessness
Needs Addressed Homelessness
Funding Estimate ESG: $219,551
Description HEARTH Emergency Solutions Grant funds to provide financial assistance to various service providers for Emergency Shelter and Street Outreach subject to 60% Cap; Homeless Prevention, Rapid Re-Housing, and HMIS activities to serve homeless individuals and families, and those at-risk of becoming homeless. Street Outreach and Emergency Shelter activities will be limited to 60% of HESG estimated allocation, or $131,730. Administration and planning cost subject to caps (7.5% of allocation estimated), estimated $16,466. All HESG subrecipients are required by the City of Oxnard to provide matching funds of a dollar for every dollar HESG grant dollars received.

Target Date 6/30/2023
Estimate the number
and type of families
that will benefit from
the proposed
activities
KINGDOM CENTER WILL PROVIDE EMERGENCY SHELTER TO 140
INDIVIDUALS; TURNING POINT FOUNDATION WILL PROVIDE
EMERGENCY SHELTER TO 15 INDIVIDUALS; MERCY HOUSE WILL
PROVIDE RAPID REHOUSING TO 10 HOUSEHOLDS; THE SALVATION ARMY WILL PROVIDE STREET OUTREACH TO 250 INDIVIDUALS
9 Location Description VARIOUS LOCATIONS THROUGHOUT CITY OF OXNARD 241
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Planned Activities 1) THE KINGDOM CENTER WILL PROVIDE EMERGENCY SHELTER AND , 2)TURNING POINT FOUNDATION WILL PROVIDE EMERGENCY SHELTER, 3) MERCY HOUSE WILL PROVIDE RAPID REHOUSING, 4) STREET
OUTREACH WILL BE PROVIDED BY THE SALVATION ARMY AND 5) CITY

OF OXNARD WILL PROVIDE ADMINISTRTAION AND PLANNING
Project Name PARKS AND COMMUNITY SPACE
Target Area NA
Goals Supported Create Quality Neighborhoods
Needs Addressed Parks and Community Space
Funding Estimate CDBG: $954,232
Description PUBLIC IMPROVEMENTS OF PUBLIC PARKS AND COMMUNITY SPACE

WITHIN LOW- AND MODERATE INCOME AREAS
Target Date 6/30/2023
Estimate the number
and type of families
that will benefit from
the proposed
activities

THIS PROJECT WILL ACCOUNT FOR TANGIBLE IMPROVEMENTS TO

PUBLIC IMPROVEMENTS IN LOW-MOD CENSUS TRACT
NEIGHBORHOODS, ESTIMATED AT 20,000 PERSONS
Location Description LOW AND MODERATE INCOME AREAS
10 Planned Activities COURT RECONSTRUCTION AND RESURFACING AT OXNARD PARKS: 1) SOUTHWINDS PARK, 2) COMMUNITY CENTER EAST PARK, 3) BECK PARK, 4) LEMONWOOD PARK, 5) WILSON PARK, 6) ORCHARD PARK, 7)
COLONIA PARK, AND 8) SEA AIR PARK
Project Name ADMINISTRATION
Target Area NA
11 Goals Supported Effective Administration
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Needs Addressed New Rental Housing
Housing Support and Stability
Homeownership Opportunities
Rehabilitation & Preservation of Existing Housing
Assistance for Senior Residents
Increase Job Skills
Facade Improvements
Local Entrepreneurship
Social Services
Youth Activities and Services
Homelessness
Streets and Streetscapes
Parks and Community Space
Disaster Planning and Recovery
Utilities and Public Infrastructure
Funding Estimate CDBG: $523,148
HOME: $86,483
Description ADMINISTRATION AND PLANNING COSTS SUBJECT TO CAPS FOR EACH FUNDING SOURCE; CDBG (20% of Estimated Allocation & PI) AND HOME (10% of Estimated Allocation & PI)
Target Date 6/30/2023
Estimate the number
and type of families
that will benefit from
the proposed
activities

ADMINISTRATION AND PLANNING ACTIVITIES WILL BENEFIT FAMILIES CITYWIDE. AN ESTIMATED 202,000 PERSONS WILL BENEFIT FROM THIS ACTIVITY OF WHICH OVER 60% ARE LOW- AND MODERATE- INCOME RESIDENTS.

Location Description CITYWIDE
Planned Activities COORDINATION OF ALL CDBG AND HOME ADMINISTRATION AND

PLANNING ACTIVITIES
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AP-50 Geographic Distribution – 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed Geographic Distribution
Rationale for the priorities for allocating investments geographically The need for affordable housing (funded from CDBG and HOME) is present throughout the City. CDBG funds for public improvements are based on LMI persons within LMA Neighborhoods. Economic development is allocated based on the percentage of LMI persons jobs created on a citywide basis.

Regarding the Public Services category of the CDBG funds, the proposed projects will focus on the basic needs of the residents such as health care, essential and supportive services, as well as housing services.

The special population such as seniors, homeless and youth will continue to receive their funding for the healthcare needs, education needs, shelter support and recreational needs.

HESG allocations are based on the limited clientele are distributed citywide.

HOME funds are distributed based on the income eligibility of the clients and citywide basis. The Homeownership program as well as the Housing Rehabilitation program: homeowners will improve the beautiful appearance of the home and the safety of the neighborhood.

Discussion
As always, the City of Oxnard will continue to look for available public and private resources and creative ways to fund the needy programs.
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Affordable Housing
AP-55 Affordable Housing – 91.220(g)
Introduction
Lower-income households continue to pay a high percentage of their income for housing, compared to other income groups. A large percentage of lower-income renters tend to experience overcrowding and inadequate housing conditions as housing problems. In order to help provide decent and affordable housing, and improve the social and economic status for LMI households in Oxnard, the following programs will be available during the next program year:

1. Homeownership Assistance Programs

2. Rehabilitation of Single-Family and Mobile home Housing Units

3. Construction of new affordable dwelling units
One Year Goals for the Number of Households to be Supported Homeless 0
Non-Homeless 22
Special-Needs 0
Total 22
Table 8 - One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 0
The Production of New Units 5
Rehab of Existing Units 7
Acquisition of Existing Units 10
Total 22
Table 9 - One Year Goals for Affordable Housing by Support Type Discussion
City of Oxnard's Affordable Housing Division (AHRD) offers CDBG grants funds for rehabilitation of owner-occupied single family housing and mobile homes for local residents. Ventura County Development Corporation (VCCDC) will utilize CDBG grant funds for Oxnard residents to provide a down- payment assistance program. AHRD will also continue to provide financial assistance to Community Housing Development Organizations (CHDO) and affordable housing developers to develop affordable housing units throughout the City subject to available funding and as permitted by the funding 245
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source. Loan information is provided to interested residents at homeownership fairs, workshops, and on the City of Oxnard's Housing Department website.
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AP-60 Public Housing – 91.220(h)
Introduction
Oxnard Housing Authority (OHA) currently administers 520 public housing units, 1,890 Section 8 rental assistance vouchers, which includes 77 VASH vouchers, 40 Mainstream vouchers, 10 Family Unification vouchers, 46 Emergency Housing vouchers, and provides support services through its Resident Services program and Family Self-Sufficiency (FSS) program. The needs of public housing residents are supported with a Resident Services program which offers a variety of services to families and youth on-site. The FSS program supports and promotes public housing and Section 8 families with homeownership opportunities and economic self-sufficiency. The FSS Program provides one-on-one counseling and individual assistance to families that participate in this program. Marking flyers for the residential rehabilitation program and the home buyer program are also available in the City's Housing Department lobby.

Actions planned during the next year to address the needs to public housing Modernization projects for the public housing units, where most needed, are funded through its Capital Fund program. Each year, in its Annual Plan and Statement, the Capital Fund Program re-prioritizes those projects identified in the 5 year plan.

For Fiscal year 2022/23, the following capital improvement projects for public housing units are planned:
OHA Wide Improvements related to Pre-HUD REAC Inspections $190,000 OHA Wide Electrical improvements $450,000 Cal 31-3 Colonia Village Landscaping improvements $100,000 Total Planned projects for 2023 $ 740,000 Actions to encourage public housing residents to become more involved in management and participate in homeownership
Homeownership opportunities are promoted by offering public housing families homeownership counseling services by Ventura County Community Development Corporation (VCCDC). In addition, families are informed of these services through its Family Self-Sufficiency Program and distribution of flyers to all households.

Public housing residents are encouraged to participate in public housing tenant associations that 247
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advocate on behalf of tenants to support efforts to improve public housing stock and living conditions.

If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance
Not Applicable
Discussion
In order to respond to the increasing need for affordable housing units within the community, OHA and the Housing Department will continue to seek new resources of financing new housing development projects and partnering with developers, owners, and CHDO's. 248
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AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction
Jurisdictions that receive federal funds for homeless assistance are typically required to conduct a Point In Time Count (PIT) of homeless persons each year. Due to the COVID-19 pandemic and a surge during the month of January, Ventura County requested and was granted an extension to complete the count in February. The PIT count was completed on February 23 2022, the City of Oxnard participated as a city lead in participation with the Police Department’s Homeless Liaison Unit. At the time of writing, the data has not yet been compiled. We are anticipating results over the coming weeks.

The "Ventura County 2020 Homeless Count and Subpopulation Survey: Final Report", published in April 2020. The report is at the following website: https://s33020.pcdn.co/wp- content/uploads/2020/04/2020-VC-Homeless-Count-Report-Final.pdf In summary, the PIT count is a snapshot of homeless people who could be enumerated on one specific day. The 2020 PIT counted a total of 379 unsheltered homeless persons in Oxnard. This the most current information.

Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
The City of Oxnard continued the operation of a year round homeless shelter and navigation center located on K Street in Oxnard. The City of Oxnard contracted Mercy House to operate the navigation center. The navigation center will continue its operation for the next twelve-month period and beyond.

The City responded to the COVID-19 pandemic by expanding shelter space to a second location across the street from the main site on K street. Following a COVID-19 outbreak, the shelter reduced capacity to 80 following guidance from Public Health. Oxnard has launched an effort to develop a new construction mixed-use development that will include a new and replacement navigation center and 110-bed homeless shelter plus other support services and fifty-six units of permanent supportive housing. We expect that this new project will be in operation within 1.5 to 2 years and will continue operating the shelter at the K street location until that time.

The City continued working with the Salvation Army to provide street outreach services that includes practical assistance, housing navigation, employment assistance, health navigation and crisis intervention with the ultimate goal of transitioning chronically-homeless individuals towards stable housing. The Street Outreach Team coordinates with Mercy House and the Oxnard Navigation Center as well as the Homeless Liaison Officers with the Oxnard Police Department. 249
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This year, we partnered with Ventura County Health Care Agency to enact an encampment response program. The program consists of a street outreach team along with non-congregate emergency shelter by using motel rooms. This project involves proactive engagement with people living in encampments throughout the city, and relocation assistance to emergency shelter where clients are connected with a case manager to work towards a housing plan.

Addressing the emergency shelter and transitional housing needs of homeless persons The emergency shelter and transitional housing needs of homeless persons are currently being addressed by several service providers throughout Ventura County. The emergency shelter needs in the area are met by the following providers: Mercy Housing in operation of the Oxnard Navigation Center, Ventura County Rescue Mission - single men over the age of 18 with rotating stay schedule, 10 nights in/5 nights out; Kingdom Center - emergency shelter for single women and women with children; Lighthouse Mission for Women and Children - single women and women with children; and Turning Point Foundation - mentally ill individuals.

Transitional housing needs are currently being met by the following providers: Kingdom Center - single women and women with children; Khepera House - single men; Many Mansions - transition aged youth, single women and women with children; Turning Point Foundation - single mentally ill persons; Salvation Army - families, single parents and single persons; VC-HSA - families, single parents and children, and single persons; Project Understanding - families and single parent households.

Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
There are many providers that are working diligently to assist homeless persons from not only finding housing, but also to prevent further incidents of homelessness. The Oxnard Housing Authority has the use of Homeless Set Aside vouchers in issuance of Housing Choice Vouchers and is actively offering permanent housing opportunities. Specific vouchers that the Oxnard Housing Authority uses to address homelessness are Homeless Set Aside Vouchers, Mainstream housing vouchers that are prioritized for non-elderly adults with disabilities who are currently homeless or leaving an institution, and Emergency Housing Vouchers through the American Rescue Plan Act.

The Ventura County Human Services Agency utilizes both County General Funds and the City's Emergency Solutions Grant to provide eviction prevention and rapid re-housing services to all of these populations; they will continue to do this in the forthcoming operating year. Additionally, Ventura County Veterans Services, Homeless Health Care and Ventura County Behavioral Health all work closely 250
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with the service providers to provide other supportive services to assist in reducing the incidence of homelessness as they have also done in the recent past.

OHA works in conjunction with the Veteran Administration to administer 77 housing vouchers for homeless veterans under the VASH program. This program targets chronically homeless veterans.

Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.

The CoC has documented discharge policies of all of the above mentioned services that spell out various directions to ensure persons are not discharged into homelessness. Additionally, as stated earlier, HSA works with qualifying low-income persons and families to avoid homelessness. This is done with the utilization of HESG and Ventura County allocated general fund dollars. Under the CoC discharge policy, in fulfilling the State Mandated Policy (state law related to the discharge protocol), the following are found:

1. Health Care Facilities: the County health care system describes the discharge policy as interdisciplinary responsibility. For the persons who require ongoing medical and nursing care and who have no identifiable address they may be discharged to a respite program at the RAIN project, a County operated transitional housing project. Others, upon discharge routinely go to group homes, board and care facilities, or reunite with families and friends.

2. Mental Health Facilities: the Ventura County Medical Center Psychiatric Inpatient Unit with the collaboration of Ventura County Behavioral Health and various community agencies provide discharge planning and placement assistance to patients, when leaving the mental health facilities.

3. Foster care and other youth facilities: the goal is to provide assisted services to eligible youth and young adults between the ages of 16 and 21 in making a successful transition from foster care to independent living and achieve self-sufficiency. In addition to the County Children and Family Services, a Transitional Age Youth (TAY) center, operated by Pacific Clinic is also available.

4. Corrections programs and institutions: upon release, inmates are able to obtain housing in transitional and permanent housing programs, group homes, and sober living homes as well as with family and friends.

Discussion
The CoC has incorporated each of the following goals of Opening Doors into its 20-year plan to end 251
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homelessness:

1. Ending chronic homelessness through targeted street outreach (CDBG-Community Action-One Stop Shelter, CoC-Oxnard Homeless Outreach Program, VCHSA-Rapid Re-housing, HESG-Winter Warming Shelter), discharge planning and implementation of a housing first approach.

2. Preventing and ending homelessness among veterans by providing permanent supportive housing beds, in addition to Section 8 HUD VASH vouchers.

3. Preventing and ending homelessness for families, youth, and children by 2020 through rapid rehousing program and homeless prevention activities. The CoC set a path to ending all types of homelessness in its 10-year plan by implementing a coordinated assessment system-Pathways to Home. As a result, the number of chronic homeless, veterans, families, and youth continue to demonstrate positive results.

All of the above objectives are still in progress and will be folded into a regional plan and strategy lead by the County of Ventura.
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AP-75 Barriers to affordable housing – 91.220(j)
Introduction:

Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment
Environmental review, general planning, zoning, and related local land use regulations and development standards are all extensions of local government police powers to protect life and property, minimize nuisances, and achieve a desired quality of life as expressed through a participatory democratic process.

Certain barriers to affordability are imposed by the mandates created by State Law (such as preparing and adopting a General Plan and conducting environmental reviews), are adopted for safety or civil rights reasons (such as the imposition of seismic construction standards in quake-prone areas, or requiring compliance with accessibility or visibility design standards), or enacted to remedy or prevent a specific local issue (such as requiring landscaping to deter graffiti). The term “barrier” should not be interpreted in the context that local development standards and development review procedures are inhibiting the provision of quality affordable housing that would otherwise be developed, but are the cumulative effect of the development requirements imposed by the layers of government regulations and laws that impact residential development.

Discussion:

The City strives to consistently implement all policies and procedures, to review local development standards and development review procedures in such a way as to avoid and ensure that such do not have unintended negative consequences, and to improve policies and procedures so as to increase the opportunities and feasibility of developing affordable housing, especially for special needs and very low- and low-income units). The City will continue to engage in these efforts to identify and minimize any barriers over which the City has legal authority, in accordance with applicable law. 253
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AP-85 Other Actions – 91.220(k)
Introduction:

The City will implement the goals and strategies of the Consolidated Plan to achieve the other actions listed in the next section.

Actions planned to address obstacles to meeting underserved needs The City will continue to utilize available resources to fund administrative support activities to meet the underserved needs in the community. The City will continue to work with the appropriate state agencies to administer the assets of the former redevelopment agency in the appropriate manner, and to the benefit of the LMI community whenever possible and feasible. Limited availability of funding from federal, state and other sources;
High cost of housing and provisions in the area which increases the difficulty of meeting affordable housing needs;
Reduced or frozen funding from state and other sources due to inadequate state revenue; the housing and credit crisis causing a negative effect;
A tight job market has produced an increased demand for production of new housing which is not being met, increasing home prices. Salaries are not commensurate with the high cost of housing in this market. These two factors combine to exacerbate the affordability crisis; and, Credit crisis has limited the availability of capital to develop housing for low-and moderate-income households and special needs groups. City staff will address the challenges of existing and new obstacles in PY 2022 by focusing on the following programmatic and administrative areas: Staff will continue to research the availability of future funding resources that leverage the development of affordable housing units, inclusive of grants, bond financing, Section 108 funding and partnering with other affordable housing developers. CDBG and other funds will be used to fund administrative support for programs that serve the needs of LMI citizens citywide. This is especially critical now that no redevelopment agency funding is available, given that redevelopment agencies no longer exist in California. Staff will continue to collaborate with private-sector partners when appropriate in the development and construction of affordable housing. Staff will continue to collaboratively work with the service provider community, non-profit organizations, and neighboring cities and local governmental agencies within the County of Ventura to identify projects that also meet federal community development program eligibility and which can comply with timely draw-down requirements.

Actions planned to foster and maintain affordable housing Actions planned to reduce lead-based paint hazards
Any rehabilitation activities on housing units constructed prior to 1978 will have lead hazards identified 254
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and actions taken to remove the hazard. The City's Affordable Housing Division does not own or manage any housing units. All units for which HOME and CDBG assistance is provided for homebuyer assistance or homeowner rehabilitation are administered in compliance with HUD's HOME or CDBG regulations for lead-based paint, as applicable. With respect to units owned or assisted by the Oxnard Housing Authority, there have been no cases of Public Housing tenants and/or Section 8 participant households reporting or having been discovered to have poisoned children or any child with “Elevated Blood Lead Level”. OHA staff provides a brochure related to lead based paint hazards to all new tenants and program participants. Maintenance staff attends training and seminars to stay current with the State of California Lead Awareness Training requirements.

Actions planned to reduce the number of poverty-level families Eliminating poverty is a clear concern in Oxnard and Ventura County in general. Efforts are constantly underway to improve the quality of life and economic well-being of the residents through collaborative efforts of the following agencies and their programs to provide needed skills for individuals seeking jobs and thereby getting them out of poverty:
City Corp
Oxnard Housing Authority
County of Ventura-Human Services Agency
City's youth programs such Police Activities League programs, Colonia Gymnasium and Southwinds Youth Center programs
Actions planned to develop institutional structure
Extensive public and private partnerships have been established and organized to address the City's housing, homeless, and community development needs: Entitlement Grants workshops and training, Affordable Housing workshops for homeowners, Relocation meetings for residents, Fair Housing training and other scheduled meetings (such as Pre-construction meetings, Commission on Homelessness meetings, and meetings with County Continuum of Care Council, Housing Committee meetings).

Actions planned to enhance coordination between public and private housing and social service agencies
The City will continue to collaborate with public and private housing and social service agencies to meet the goals and objectives of the Consolidated Plan. This could be from ongoing meetings, special meetings and task force.

Discussion:

The City anticipates new inclusionary affordable housing to be developed within several proposed specific plans and other new projects, including the Central Terrace Apartments, which will include 9 255
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City inclusionary units as well as 77 other 100% affordable units. The 2nd and B project (Homeless Solutions Center) will provide 6 City inclusionary units as well as 49 other 100% affordable units. Based on a thorough review, the City does not believe that the current inclusionary housing program is a constraint to the development of housing in addition to the incentives and concessions currently being offered and conversations with local developers who have been able to work within the requirement of the inclusionary housing program and produce housing. To further ensure the program does not pose a constraint, the City has included a monitoring process.

Other actions that the City of Oxnard will continue to improve compliance assessment for all its HUD funded programs and projects by 1) monitoring program and financial performance; 2) compliance with Environmental review: each project is reviewed for compliance with the National Environmental Protection Act. The City will utilize a consulting agreement to assist and perform the environmental reviews for housing developments and facility improvement projects, more complicated, and time consuming projects; 3) Labor Compliance Act: the City reviews and perform the contract administration of all CDBG-funded construction projects; 4) Section 3 Compliance: this function is also performed by the City; 5) Procurement and Purchasing: The City has its own procurement and purchasing policies managed by staff in the Finance Department; 6) Partnerships with Citizen Advisory Groups: Inter- Neighborhood Council Forum, Commission on Homelessness, Parks and Recreation and Community Services Commission, Mobilehome Park Rent Review Board, and Senior Services Commission.

Continued Actions planned to foster and maintain affordable housing:

The affordable housing additive zones, adopted on October 19, 2021 via Ordinance 2999, are zoning designations that provide opportunities for the development of affordable residential housing to help the City reach its regional housing needs allocation (RHNA). 256
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Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4)
Introduction:

Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0

2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0

3. The amount of surplus funds from urban renewal settlements 0

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0

5. The amount of income from float-funded activities 0
Total Program Income: 0
Other CDBG Requirements

1. The amount of urgent need activities 0

2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00% HOME Investment Partnership Program (HOME)
Reference 24 CFR 91.220(l)(2)

1. A description of other forms of investment being used beyond those identified in Section 92.205 is as follows:

Other forms of local investments for housing that may be available to projects include financing 257
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from the City’s in-lieu fees, CDBG, and Permanent Local Housing Allocation (PLHA) funding. Additionally, the City also provides homebuyer assistance through the use of program income received from BEGIN and CALHOME State funded grant programs.

2. A description of the guidelines that will be used for resale or recapture of HOME funds when used for homebuyer activities as required in 92.254, is as follows:

Refer to Questions # 3 for Resale Provisions & procedures.

Recapture:

3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds? See 24 CFR 92.254(a)(4) are as follows:

Refer to Question #2 for Recapture provisions and procedures.

Resale
Provisions

4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a description of the refinancing guidelines required that will be used under 24 CFR 92.206(b), are as follows:

The City currently does not have any plans to invest HOME funds in this type of activity.

Emergency Solutions Grant (ESG)
Reference 91.220(l)(4)

1.Include written standards for providing ESG assistance (may include as attachment) The City does not provide any direct assistance under the HESG program. All written standards vary by service providers and assistance type. However, all providers must ensure recipients meet the minimum qualifications established by HUD for each eligible funded activity. HESG Policies and Handbook is in the process of updating and will be provided to all HESG subrecipients when finalized.

2.If the Continuum of Care has established centralized or coordinated assessment system that meets HUD requirements, describe that centralized or coordinated assessment system.

The Regional Ventura County Continuum of Care Alliance has established centralized or coordinated assessment system, Pathways to Home, that provides coordination intake as well as systems to avoid duplication of effort and redundancies.
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Pathways to Home is centralized to provide identical information and system-wide tracking through HMIS, of all homeless individuals who seek and /or receive assistance at any one of the various service providers, or through the County directly.

3.Identify the process for making sub-awards and describe how the ESG allocation available to private nonprofit organizations (including community and faith-based organizations).

The process for making all sub-awards for HESG recipients are as follows:
a. The City formally posts the Notice of Available Funds (NOFA) in the regional newspaper, on the City's website, and emails and paper mail are sent to all existing and potential service providers from Ventura to Los Angeles.
b. All interested agencies attend information workshop/application training on the process, which includes all deadline dates and times.
c. Interested agencies then submit their application, project overview and qualifications d. The funding recommendations are adjusted to meet the available resources and cap requirements; reviewed by management and then submitted to the City Council for approval. e. All applicants are contacted and urged to attend the City Council meeting in which the items fall on the agenda. All supporting comments and grievances are done at this time. f. The Mayor and City Council directs the City Manager and staff to move forward with final processing.
g. Staff prepare all contracts for execution. Additionally, all internal processes are completed in order to encumber funds to each individual agency.
h. Contracts are completed and services can begin on July 1. i. All HESG contracts are awarded for two years

4.If the jurisdiction is unable to meet the homeless participation requirement in 24 CFR 576.405(a), the jurisdiction must specify its plan for reaching out to and consulting with homeless or formerly homeless individuals in considering policies and funding decisions regarding facilities and services funded under ESG.

The City meets the homeless participation requirement by having a homeless and formerly homeless person serve on the City's Commission on Homelessness. In addition, each entity receiving city HESG funding is also asked to provide information as to how they involve the homeless.

5.Describe performance standards for evaluating ESG.

PERFORMANCE MEASURES
Performance measures are in place to ensure the efficient administration of all HESG funded activities. Additionally, along with the utilization of the HMIS, these measures will hopefully help to reduce the length of time of family and individuals remain homelessness, reduce the overall incidence of homelessness, and monitor the overall use of emergency shelters. Some of the activity 259
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measures are as follows:
• Emergency Shelters: Excluding winter shelters, must be able to document placement of a minimum of 10 percent of the homeless persons or households served in the Program Year into transitional or permanent housing.
• Transitional Housing: must be able to document placement of a minimum of 50 percent of the households who completed the transitional housing program in the Program Year into permanent housing. "Household" is defined as all clients including single individuals and families. • Rapid Re-housing: must show continued housing of clients receiving assistance for at least three months after receiving assistance. This should be done via case management of clients, documentation and HMIS entry and exit dates.
• Eviction Prevention: must show continued housing of clients receiving assistance for at least three months. This should be done via case management of clients, documentation and HMIS entry and exit dates.
• All clients, with the exception of victims of domestic violence, must be entered into the Regional HMIS within 15 days of receiving service(s), and must be exited from the system within 30 day of program completion or termination.
• MINIMUM STANDARDS: Sub-grantees are expected to have taken steps to meet the Minimum Standards for Homeless Programs within thirty days of executing the Program Year contract. • BUILDING AND HABITABILITY STANDARDS: Any building for which HESG funding is used for renovation, major rehabilitation or conversion must meet local government safety and sanitation standards. In addition, the Sub-Grantee must meet a number of basic standards to ensure that shelter and housing facilities funded through the HESG program are safe, sanitary and adequately maintained.
• MONITORING: City staff will monitor the use of grant funds through a combination of a thorough review of submitted reports, review of audit or financial statements, and monitoring and site visits.

The City will continue to develop and implement eligible activities using the grant funds and through the monitoring and review processes and techniques in order to comply with the federal specific requirements.

Homeless Assistance Division continues to fund all the activities prescribed in the HEARTH act. With the sub-recipients cooperation, the City's HESG will continue to provide substantial additional leverage funds to invest in the various programs in order to assist the homeless population toward the goal of reduction and ending homelessness. Also, HESG limits the cost categories for administration and planning to 7.5% or $16,466 and 60% for street outreach and emergency shelter $131,730; total $148,196 for those cost categories. The remaining balance, a total of $71,355 or 32.5% towards rapid re-housing support.
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Program Activity (Award Amount) Updated Activity Proposed Amount Reason for Reallocation HESG Street Outreach ($ 101,730)
2021
The Oxnard Housing Department, Homeless
Services Division The Salvation Army
(Street Outreach) 101,730.00$
Total Reallocation HESG: 101,730.00$
HESG
2020 Mercy House
The Oxnard Housing Department, Homeless
Services Division (Rapid Rehousing) 71,853.00$
Subtotal: 71,853.00$
Street Outreach ($ 52,649)
The Oxnard Housing Department, Homeless
Services Division
Turning Point Foundation
(Emergency Shelter) 52,649.00$
Subtotal: 52,649.00$
Total Reallocation HESG: 124,502.00$
Changing Street Outreach activity to Emergency
Shelter activity and Funding for Turning Point
Foundation
Case Management Homeless Prevention and
Rapid Re-Housing ($ 71,853)
2021 Annual Action Plan
2020 Annual Action Plan
Budget Reallocation
Move Street Outreach Funds to The Salvation Army
Changing Homeless Prevention and Rapid Re-Housing
activity to Rapid Rehousing activity and Funding for
Mercy House
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City of Oxnard
2021 Annual Action Plan
2n d Amendment
DRAFT
May 2022
Prepared by:

City of Oxnard – Housing Department – Grants Management 435 South D Street, Oxnard, California, 93030
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Executive Summary
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)
SECOND ACTION PLAN AMENDMENT UPDATE – City of Oxnard amendment to update project to the HEARTH Emergency Solutions Grant (HESG) to the second year 2021 Annual Action Plan in the 2020- 2024 Ventura County Regional Consolidated Plan, per City of Oxnard Council Action on June 15, 2021.

This is a substantial amendment and requires the second amendment to this document. The amendment is exclusively for the HESG funds as changes to a specific project have been identified in the AP-38 of this report.

1. Introduction
The City of Oxnard is within Ventura County, California, located northwest of Los Angeles and southwest of Santa Barbara. Oxnard is the largest city in the county with the population of 208,881, according to the United States Census Bureau population estimates in 2019. The regulations of the United States Department of Housing and Urban Development (HUD) require that an Annual Action Plan (AAP) be submitted for each plan year within an agency's Consolidated Plan.

The City of Oxnard (City) joined the Ventura County Regional Consolidated Plan (Regional ConPlan) is a five year plan document covering five plan years from 2020-2024. The Ventura County Regional Consolidated Plan is a collaborative document between all incorporated cities and the unincorporated areas of Ventura County, California. Collaborating in the development of the Regional Consolidated Plan are the Cities of Camarillo, Fillmore, Moorpark, Ojai, Oxnard, Port Hueneme, Santa Paula, San Buenaventura (City of Ventura), Simi Valley, and Thousand Oaks. The Regional ConPlan document is to comply with the HUD requirement to submit the City of Oxnard's Annual Action Plan for plan year 2021.

In the Regional ConPlan, the priorities that need to be addressed for community development and housing needs of the City of Oxnard are identified. The AAP’s annually identify the resources available to address those needs identified in the Regional ConPlan, describe the activities that will be undertaken designed to meet the annual goals and objectives that relate to the identified needs as determined in the Regional ConPlan, describe the geographic areas targeted for assistance, include the Citizen Participation Plan, and set the basis for performance monitoring whereby results are measured as goals accomplished and outcome indicators.

Goals and objectives of the community needs identified in the Regional ConPlan will be accomplished by activities specified by the City’s AAPs. With the 2021 AAP, the City will implement activities that continue to strive to derive positive outcomes that were set forth as goals for the Regional ConPlan period, Plan Year 2021. The current AAP will cover the period of July 1, 2021 to June 30, 2022 (plan year 2021). Herein are described the expected federal, state and local resources, the priorities and specific objectives the City desires to achieve, and the activities that will be undertaken throughout the 2021 plan year.

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relatively unchanged but this year's allocation slightly decreased. The Plan year 2021 allocations are; Community Development Block Grant (CDBG) $2,515,741 a decrease of 2.3%, HOME Investment Partnerships (HOME), $764,831 a decrease of 1.4% and Hearth Emergency Solutions Grant (HESG), $219,551 a decrease of 0.7%. Total HUD entitlement grant funds decreased by 4.4%, to $3,500,123.

The City's goals, as identified in the Regional ConPlan, can be found throughout this AAP, and are designed to principally serve extremely-low, low-, and moderate-income residents by addressing the following:
Improve the Supply of Affordable Housing
Enhance Economic Stability
Increase Social Services
Work to End Homelessness
Create Quality Neighborhoods
Effective Administration
The AAP describes the resources expected to be available in the coming program year from federal, state, local and private sources, and also includes a description of the activities that will be undertaken to meet the specific objectives.

2. Summarize the objectives and outcomes identified in the Plan This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan.

This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan.

The City is being guided by HUD's Office of Community Planning Development Outcome Performance Measurement System to address the high priority needs stated in its Regional ConPlan. When funding an activity, the City determines which of three HUD objectives best describes the purpose of the activity. The three objectives are:
Suitable Living Environment (SL) - In general, this objective relates to activities that are designed to benefit communities, families, or individuals by addressing issues in their living environment. Decent Housing (DH) - The activities that typically would be found under this objective are designed to cover the wide range of housing programs possible under HOME, CDBG or HESG. This objective focuses on housing programs where the purpose of the program is to meet individual family or community needs and not programs where housing is an element of a larger effort, since such programs would be more appropriately reported under Suitable Living Environment. 265
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Creating Economic Opportunities (EO) - This objective applies to the types of activities related to economic development, commercial revitalization, or job creation.

3. Evaluation of past performance
This is an evaluation of past performance that helped lead the grantee to choose its goals or projects.

This is an evaluation of past performance that helped lead the grantee to choose its goals or projects.

The City combines the information reported to HUD in the FY 2019-20 Consolidated Annual Performance and Evaluation Report (CAPER) and the directives from HUD in the determination and recommendation of the FY 2021-22 AAP proposed projects.

The three major program areas underlining CDBG, HESG and HOME entitlement grants, such as (1) Decent and Affordable Housing, (2) Suitable Living Environment, and (3) Economic Opportunities, coupled with the Continuum of Care (CoC) of Homelessness have received a high priority in the 2020-24 Regional ConPlan. The goals and accomplishments for Plan year 2021 are summarized in the attached table.

The FY 2021-22 AAP is the second year of implementing the Regional ConPlan. Accomplishments achieved during the program year (PY) 2019 (July 1, 2019 through June 30, 2020) were evaluated in detail in the PY 2019 CAPER. The CAPER was completed and submitted to HUD on December 26, 2020. Due to the Public Health Order response to COVID-19, the annual goals were difficult to meet at the end of the 3rd Quarter and 4th Quarter in FY 2019-20. Stay at Home orders were issued and activities were reduced significantly or halted in order to meet the health and safety of recipients. Therefore, subrecipient were unable to meet their performance goals in FY 2019-20.

4. Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan.

SECOND ACTION PLAN AMENDMENT UPDATE- For purposes of the Action Plan Amendment, the public hearing is scheduled on May 17, 2022 during the full Council meeting and prior to the council meeting a Committee meeting is scheduled on April 26, 2022. A 30-day public comment period was conducted between April 15, 2022 and May 17, 2022. Comments are pending during the comment period.

FIRST ACTION PLAN AMENDMENT UPDATE – For purposes of the Action Plan Amendment, there were two public hearings scheduled: the first on March 22, 2022 during the Committee Hearing, and the second on April 5, 2022 during the full Council meeting. A 30-day public comment period was conducted between March 4, 2022 and April 5, 2022. Comments are pending during the comment period.
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As part of the AAP development, the City staff scheduled two public hearings: (1) March 1, 2021 and (2) June 15, 2021:

The Administrative Public Hearing-March 1, 2021 provided the opportunity for the public to comment on unmet needs for FY 2021-22 AAP. As part of the development process of the AAP, City Staff developed a mailing list of more than 65 addresses consisting of organizations, the faith community, service providers; and cities within Ventura County were provided a copy of the public hearing in English and Spanish. The administrative public hearing notices in English and Spanish were included in the Neighborhood News packets which were distributed weekly for a month prior to the public meeting to approximately 230 Oxnard residents. The public hearing notice was published in the Ventura County Star newspaper in English and was published in the Vida newspaper in Spanish, posted on the City website and broadcasted on the public viewing TV Channels 10/35. The public comment period started January 28, 2021 and ended on March 1, 2021. During the public comment period there were no written public comments submitted and one (1) verbal public comment was received during the public hearing.

Pursuant to the Ventura County Public Health Official’s order and Governor’s Executive Order N-33-20, all city buildings are temporarily closed to the public. Pursuant to the Governor’s Executive Order N-29-20, meetings may be conducted via video conference and/or teleconference. The Administrative Public hearing was held via video conference/teleconference. City Council Chamber, 305 West Third Street, Oxnard, California was closed to the public.

Oxnard residents were encouraged to participate remotely by accessing a meeting link posted on the City's Housing Department website at oxnard.org/city-department/housing/grants-management/.

Oxnard residents were encouraged to submit comments via email before 3 p.m. to [email protected] and the comments will be provided during the meeting.

Second public hearing –June 15, 2021 is scheduled (1) to provide the opportunity to the public to comment on the projects recommended for funding for FY 2021-22 AAP; and (2) to receive recommendations and direction from the City Council regarding the FY 2021-22 AAP grant funding. As part of the development process of the AAP, City Staff developed a mailing list of more than 65 addresses consisting of organizations, the faith community, service providers; and cities within Ventura County will be provided a copy of the public hearing in English and Spanish. The public hearing notices in English and Spanish were included in the Neighborhood News packets which were distributed weekly for a month prior to the public meeting to approximately 230 Oxnard residents. The public hearing notice was published in the Vida newspaper in English and Spanish, posted on the City website and broadcasted on the public viewing TV Channels 10/35. The public comment period started May 13, 2021 and end on June 15, 2021. During the public comment period there was one (1) written public comment submitted and no verbal public comment was received during the public hearing.

5. Summary of public comments
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This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan.

SECOND ACTION PLAN AMENDMENT UPDATE – All comments will be accepted, however, currently this information is pending throughout the 30-day public comment period.

FIRST ACTION PLAN AMENDMENT UPDATE – All comments will be accepted, however, currently this information is pending throughout the 30-day public comment period.

First Administrative Public Hearing: March 1, 2021. During the first Public Hearing, there was (1) one verbal comment submitted. In addition, no written comments were submitted during the public comment period. The comment was that help is needed for people being unjustly evicted from their rental properties and need location to have access and help to the internet.

Second Public Hearing: June 15, 2021
During the second Public Hearing, there was (1) one written comment submitted during the public comment period. In addition, no verbal comments were submitted. The comments were requesting that the City Council consider to eliminate CDBG funding recommendation for Code Enforcement funding of $285,000 and Fair Housing program of $94,980. Written comment stated objection to funding CDBG funds for Code Enforcement and City should fund with the City budget. Also, requested Code Compliance reports. Written comment stated jurisdictions in the county and Ventura County should pool CDBG resources to formulate and execute a proactive fair housing program in Ventura County

6. Summary of comments or views not accepted and the reasons for not accepting them SECOND ACTION PLAN AMENDMENT UPDATE – Comments pending during the 30-day public comment period. Final amendment will provide an update, however, all comments will be accepted for the record.

FIRST ACTION PLAN AMENDMENT UPDATE – Comments pending during the 30-day public comment period. Final amendment will provide an update, however, all comments will be accepted for the record.

During the first Public Hearing, all comments were accepted.

During the second Public Hearing, all comments were accepted.

7. Summary
SECOND ACTION PLAN AMENDMENT UPDATE – Comments pending
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FIRST ACTION PLAN AMENDMENT UPDATE – COMMENTS PENDING
The City is committed to provide funds that serve the most disadvantaged residents while following HUD’s directives. The City increased awareness of the Annual Action Plan’s public review activities and process by providing the public notice in various ways.

The City sent notices of the public hearing to more than 65 addresses consisting of organizations, the faith community, service providers and cities within Ventura County. The public hearing notices in English and Spanish were included in the Neighborhood News packets which were distributed weekly prior to the Hearing to approximately 230 Oxnard residents and broadcasted on the public viewing TV channel 10/35.

The Public Hearings are in compliance with the Americans with Disabilities Act. If the public requires special assistance to participate in a meeting, the individual would contact the City Clerk’s Office. Notice at least 72 hours prior to the meeting will enable the City to reasonably arrange for persons accessibility to the meeting. This notation is included on all city Agenda’s. 269
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PR-05 Lead & Responsible Agencies – 91.200(b)

1. Agency/entity responsible for preparing/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.

Agency Role Name Department/Agency
Lead Agency OXNARD
CDBG Administrator OXNARD Housing Department
HOPWA Administrator
HOME Administrator OXNARD Housing Department
ESG Administrator OXNARD Housing Department
HOPWA-C Administrator
Table 1 – Responsible Agencies
Narrative (optional)
The City of Oxnard has designated the Housing Department’s Grants Management Division to develop the Annual Action Plan, the Comprehensive Annual Performance and Evaluation Report, and the Regional Consolidated Plan. The Housing Department‘s Grant Management Division will also act as grants management of several public and private agencies that will implement and administer programs and activities under the Plan.

Consolidated Plan Public Contact Information
City of Oxnard
Housing Department
435 South D Street Oxnard CA 93030
Phone: (805) 385-8096
E-mail: [email protected]
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AP-10 Consultation – 91.100, 91.200(b), 91.215(l)

1. Introduction
Federal regulations require that a participating jurisdiction consult extensively with community service providers, other jurisdictions and other entities with a potential interest in or knowledge of that jurisdiction's housing and non-housing community development issues. Staff have developed and followed a detailed schedule which provides for and encourages citizen participation emphasizing the participation of persons of low- and moderate-income.

The regional consolidated plan and the annual action plan represent a comprehensive planning effort mainly led by Housing Department-Grants Management Division staff, with involvement of (1) local government experts; (2) the social service community; (3) residents; and, (4) consultation with other local HUD entitlement communities. The following items are examples of the consultations efforts:
Grants Management Division staff work closely with other City staff members such as: Affordable Housing and Rehabilitation; Homeless Assistance Program; Development Services; Utilities; Treasury; Oxnard Housing Authority; Community Development Services; Code Compliance; Geographical Information System; Recreation and Community Services; and Finance to ensure that careful consideration is given to the City's identified needs, and that programs and services are cost-effective and meet specific goals and objectives in order to develop and implement the Regional ConPlan and the AAP.
City staff members in the Department and/or Divisions; Affordable Housing and Rehabilitation, Homeless Assistance Program, Development Services, Utilities, Treasury, Oxnard Housing Authority, Community Development Services, Code Compliance, Geographical Information System, Recreation and Community Services and Finance provide supportive services as needed to accomplish ConPlan development efforts.
Housing staff during the fiscal year cycle continue to provide HUD program workshops to social service agencies and the opportunities for the residents to participate in the public hearings.  The Housing staff finalized the City of Oxnard Analysis of Impediments to Fair Housing (AI), which is required by HUD to be submitted once every five years. In January of 2019, the City and the County of Ventura agreed to collaborate on the production of the AI, which was completed and adopted by the Oxnard City Council in May of 2020.

The City engaged Magellan Advisors in its development of a fiber master plan, and the City is also considering a broader discussion regarding broadband. The goal is to provide improved connectivity to underserved communities while also identifying opportunities for economic development. Oxnard is also collaborating with neighboring cities and the County of Ventura to improve connectivity within the region.

Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l))
The City consulted with the agencies/organizations while preparing the AAP, through public hearings, workshops, forum meetings, and training sessions (individuals and group discussions):
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The City of Oxnard City Council conducted two (2) public hearings, on 3/1/2021 and 6/15/2021, as prescribed in the Citizen Participation Plan.
A community Fair Housing workshop, free to the public, was conducted by the Housing Rights Center in May of 2020, and a second Oxnard-specific seminar is scheduled for May of 2021. The HRC also provided fair housing training for Oxnard Housing Authority staff in December of 2020 and January of 2021.
Frequent consultations with representatives of Oxnard's three certified CHDOs (Cabrillo Economic Development Corporation, Habitat for Humanity, and Many Mansions) were held throughout the year;
Attended the regional Continuum of Care (CoC) meetings to discuss the application, homeless needs and program directions and strategies;
Participated in an intensive workshop with the Ventura County CoC on COVID Coordinated Response Investment Planning.
The City of Oxnard Commission on Homelessness conducted 6 meetings in 2020-21, and plans to conduct one more prior to June 30, 2021.
The City of Oxnard has executed an agreement with Mercy House for the full time operation of the Oxnard Navigation Center, which is a 110-bed overnight shelter; The City of Oxnard has executed an agreement with Mercy House for the operation of a Street Outreach team to provide outreach and case management services to the unsheltered population.
Facilitated monthly meetings bringing together service providers and the Police Department’s Homeless Liaison Unit to coordinate services and planning. Coordinated with Ventura County to plan response and provide services to a large homeless encampment.
Due to the COVID-19 pandemic, the Point-in-Time count of the unsheltered population did not take place. City staff participated in the discussions around that decision. The City regularly contributes information on the sheltered homeless persons count by sharing numbers of guests served by the emergency shelter.
Requested representation for the Grants Application Review Panel from Inter Neighborhood Council Organization executive board members and Neighborhood Council chairpersons.

Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness.

The Ventura County Continuum of Care Alliance (CoC) is a regional consortium covering all communities in Ventura County. The CoC is a collaborative group dedicated to promoting a safe, desirable and thriving community by ending homelessness in Ventura County. The CoC is comprised of a Board of Directors and five sub committees (Homeless Management Information System (HMIS) Steering Committee, Data Performance and Evaluation, Public Information and Outreach, Coordinated Intake, and Housing Service and Coordination). Within these standing committees and the CoC body, are representatives from local housing authorities, homeless service providers, homeless health care, mental health, veterans' services, 272
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law enforcement, education, local homeless task forces, business leaders and city/county government representatives.

The coordination of housing assistance and services for homeless persons continues to be implemented through a broad range of public and private funding and service providers that reach: chronically homeless individuals and families with children, veterans, unaccompanied youth, the recently homeless and those at risk of becoming homeless. City staff participate as well on the City's Affordable Housing Team, OHA, the Homeless Committee, which is comprised of the Mayor Pro Tem and another City Council member. Other entities involved in the development of policy and implementation of the provision of services include the City Council-appointed Commission on Homelessness, regional bodies such as the Ventura County Housing and Homeless Coalition, the South Coast Collaborative Regional HMIS implementation committee, the Southern California Regional CoC Collaborative, and the Ventura County CoC Alliance. The City's Housing Department also oversees the Fair Housing Program. An example of how the City directly provides funding and staff support to coordinate housing assistance include such interventions as a City Police Department implemented program that combines a ride along case manager with officers patrolling areas frequented by chronically homeless and recently homeless individuals and families allows for immediate needs assessments and referrals to appropriate agencies.

Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS The CoC's Data Performance and Evaluation Sub Committee is tasked with establishing performance measures and new policies and procedures for all homeless grant funds and activities. The HMIS Steering Committee is tasked with developing the policies and procedures that govern HMIS, which is administered by the County of Ventura.

City staff continue to work with the CoC to develop performance standards for and evaluation of outcomes for ESG-funded projects and activities. Through participation on regional sub-committees staff also continue to inform HMIS policies, procedures, operations and administration.

2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities
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Table 2 – Agencies, groups, organizations who participated Agency/Group/Organization CITY OF OXNARD
Agency/Group/Organization Type PHA
Services - Housing
Services-homeless
Service-Fair Housing
Grantee Department
What section of the Plan was addressed
by Consultation?
Housing Need Assessment
Public Housing Needs
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Non-Homeless Special Needs
Market Analysis
Economic Development
Anti-poverty Strategy
Lead-based Paint Strategy
1 Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or areas for
improved coordination?
The City of Oxnard Public Housing Authority and the
Affordable Housing Division are under the direction
of the Housing Director of the City of Oxnard, as is
the Grants Management Division. A bi-monthly
management meeting was held for all Housing staff,
including OHA staff. The topics were comprehensive
and specific with detailed instructions on handling
the issues which can be related to housing,
homelessness and/or community partnership.

Because the OHA is a component unit of the City
and a Division of the City Housing Department,
coordination occurs on a daily basis.

Agency/Group/Organization MERCY HOUSE
Agency/Group/Organization Type Services-homeless
2 What section of the Plan was addressed
by Consultation?
Homeless Needs - Chronically homeless
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Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or areas for
improved coordination?
Discussed outreach, case management and
homeless services provided by Mercy House to
support overnight shelter for the homeless.

Agency/Group/Organization PEOPLES SELF HELP
Agency/Group/Organization Type Non-Profit
What section of the Plan was addressed
by Consultation?
Housing Need Assessment
3 Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or areas for
improved coordination?
During the current fiscal year People Self-Help
Housing submitted a funding application requesting
HOME program funding for the development of a
100% affordable housing development, known as
Cypress Place at Garden City. The project will
consist of two phases. HOME funding is being
requested for the first phase, which will include a
total of 90 rental units (inclusive of one unrestricted manager's unit).

Agency/Group/Organization Habitat for Humanity of Ventura County Agency/Group/Organization Type Non-Profit CHDO
What section of the Plan was addressed
by Consultation?
Housing Need Assessment
4 Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or areas for
improved coordination?
Habitat for Humanity completed construction of 6
single family homes for sale to low income families,
located at First and Hayes last fiscal year with the
use of HOME and In-Lieu funds. During the current
fiscal year Habitat for Humanity requested a HOME
program funding application for development of a
new project. However, Habitat for Humanity has
not submitted an application yet.

Agency/Group/Organization Many Mansions
Agency/Group/Organization Type Non-Profit CHDO
5 What section of the Plan was addressed
by Consultation?
Housing Need Assessment
Market Analysis
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Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or areas for
improved coordination?
Many Mansions received HOME and affordable
housing in-lieu funds to construct 5 HOME units and
2 in-lieu units in a 40-unit rental development for
low income veterans and families. The development
completed construction in August 2019. Many
Mansions submitted a funding application for
development of an 87 unit development in
downtown, known as Central Terrace Apartments.

The City anticipates going to Council for
consideration of a gap-financing loan towards the
development of 8 of 87 units in the development,
however, while the City initially considered HOME
funds as the funding source, the City will now be
requesting to use City in-lieu funds instead. Many
Mansions is in the process of obtaining land use
approvals for Phase II of their downtown
developments, Phase II of their development is
known as Aspire Apartments. Many Mansions has
expressed interest in submitting an application for
HOME funding for this project or the use of other
funds, for a gap-financing loan, but they have not
yet submitted an application.

Agency/Group/Organization CABRILLO ECONOMIC DEVELOPMENT

CORPORATION
Agency/Group/Organization Type Non-Profit CHDO
What section of the Plan was addressed
by Consultation?
Housing Need Assessment
6 Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or areas for
improved coordination?
Cabrillo applied for HOME CHDO development
assistance funds to construct 42-rental units for
farmworker families, located at the corner of
Pleasant Valley Road and Etting Road, Oxnard, CA
93033. The Housing Department has issued a
conditional letter of approval to Cabrillo, final
commitment of HOME funds will occur after
Cabrillo has secured all other funding sources and
meet all HOME funding requirements.
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Agency/Group/Organization THE KINGDOM CENTER
Agency/Group/Organization Type Services - Housing
Services-Children
Services-Victims of Domestic Violence
Services-homeless
What section of the Plan was addressed
by Consultation?
ADA compliance and resource development
7 Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or areas for
improved coordination?
The Kingdom Center was toured by staff and
determined areas of the facility that could be
upgraded, enhanced and modified to promote
greater access for persons with disabilities. In 2020, architectural plans were completed for the project,
and it is anticipated that the construction phase of
the project will commence in 2021. The project
includes not only ADA improvements and increased
accessibility in the exterior of the complex, but also
an expansion of bathroom capacity to meet the
needs of the client population.

Agency/Group/Organization County of Ventura Human Services Agency Agency/Group/Organization Type Services-homeless
Services-Health
Other government - County
8 What section of the Plan was addressed
by Consultation?
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Lead-based Paint Strategy
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Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or areas for
improved coordination?
Created and implemented a coordinated plan
conducting encampment response at a large
homeless encampment. Ventura County provides
healthcare services through their Backpack
Medicine Project, and the City provides outreach
and engagement into shelter and housing services.

The City conferred with the Ventura county Public
Health Department regarding addresses of housing
units wherein children have been identified as lead-
poisoned in the City of Oxnard. Prior to
implementation of the 2021 Annual Action Plan, the
City will receive a list of addresses if such a list
exists. Any rehabilitation activities on housing units
constructed prior to 1978 will have lead hazards
identified and actions taken to remove the hazard.

The City's Affordable Housing Division does not own
or manage any housing units. All units for which
HOME and CDBG assistance is provided for
homebuyer assistance or homeowner rehabilitation
are administered in compliance with HUD's HOME
or CDBG regulations for lead-based paint, as
applicable inspections requirements. With respect
to units owned or assisted by the Oxnard Housing
Authority, there have been no cases of Public
Housing tenants and/or Section 8 participant
households reporting or having been discovered to
have poisoned children or any child with
"Environmental Intervention Blood Lead
Level"(EBLL). OHA staff provides a brochure related
to lead based paint hazards to all new program
participants and tenants. Maintenance staff
attends training and seminars to stay current with
the State of California Lead Awareness Training
requirements.

Agency/Group/Organization Housing Rights Center9
Agency/Group/Organization Type Service-Fair Housing
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What section of the Plan was addressed
by Consultation?
Fair Housing, Discrimination
Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or areas for
improved coordination?
The City contracts with a professional fair housing
service provider, the Housing Rights Center (HRC),
through a regional agreement with the County of
Ventura. The HRC provides fair housing counseling,
discrimination complaint investigation, complaint
processing, and dispute resolutions services for
Oxnard tenants, home seekers, and housing
providers. In addition, twice every year the HRC
staff provides free fair housing training seminars for
the public, along with a bi-annual training presented
to the staff of the Oxnard Housing Authority and
city housing staff on their fair housing obligations
and responsibilities.

Identify any Agency Types not consulted and provide rationale for not consulting Not Applicable
Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan?
Continuum of
Care
Ventura County
CEO's Office
The goals of the Strategic Plan overlap with the goals of each plan by ensuring homeless persons have access to adequate services to help reduce the incidence of homelessness.

Oxnard
Housing
Authority
Agency Plan
Oxnard Housing
Authority
The OHA Plan presents the program policies and procedures related to Public Housing units and the Section 8 housing program, which overlaps with the AAP for delivering and providing affordable housing units to Oxnard residents. OHA is currently administering 15 set aside homeless preference vouchers per fiscal year, and 77 VASH vouchers
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Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan?
City of Oxnard
Housing
Element
State of California
Housing and
Community
Development (HCD)
HCD approves the City's Housing Element. The City's
updated Housing Element indicates that as of March 2017, 2,497 of 4,199 affordable housing units remain to be built as indicated on the Southern California Association of
Governments (SCAG) and Regional Housing Needs Allocation (RHNA)
Regional
Housing Needs
Allocation
(RHNA)
Southern California
Association of
Governments
(SCAG)
SCAG RHNA sets the low and moderate income housing
needs allocations for the City as City is within the SCAG boundaries. The City's Housing element relies on the
allocations by SCAG to develop local affordable housing needs. The 2014-2021 SCAG RHNA determined that 4,199
affordable housing units would be required in the City of Oxnard from 2014-2021. The updated Housing Element
indicates that as of March 2017, 2,497 affordable housing units remain to be built
Table 3 – Other local / regional / federal planning efforts Narrative (optional)
Implementation of the 2021 Action Plan requires coordination and compliance with the local and regional needs established by the City of Oxnard, County of Ventura, Southern California Council of Governments and the State of California.

The Southern California Association of Governments (SCAG), the nation’s largest metropolitan planning organization (MPO), representing six counties, 191 cities and more than 18 million residents in Southern California, is mandated by federal and state law to research and draw up plans for transportation, growth management, hazardous waste management and air quality. SCAG undertakes a variety of planning and policy initiatives that regulate housing development.

One of these planning tools is the Regional Housing Needs Allocation (RHNA), it establishes the need for affordable housing development in cities and counties within its region.

City of Oxnard’s general plan contains a housing element that makes “adequate provision for the existing and projected housing needs of all economic segments of the community.” The housing element must be revised and updated every eight years after 2010 due to SB 375. A community is not obligated to actually provide housing to all in need but the Regional Housing Needs Allocation (RHNA) is a “distribution of housing development capacity” that each city and county must zone for in a planning period. It is not a “construction need allocation,” and is integral to the development of a Sustainable Community Strategy.

The housing element is a planning document, requiring the City to plan for meeting its “fair share” of regional housing market need. The RHNA will set local housing and land use capacity goals to support future growth, including transit oriented, mixed use and infill development. 280
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The time frame during which housing accomplishments towards the Regional Housing Needs Allocation (RHNA) can be counted (RHNA cycle) is January 1, 2014 through October 31, 2021. The City seeks to conserve and rehabilitate existing housing as well as provide opportunities for new development. The 2014-2021 SCAG RHNA determined that 4,199 affordable housing units would be required in the City of Oxnard. The City’s updated Housing Element indicates that as of March 2017, 2,497 affordable housing units remain to be built.
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The City Housing Department’s mission is to promote the general welfare of the City by remedying unsafe and substandard housing, and by relieving the shortage of affordable housing for City residents. This mission is consistent with the City’s General Plan and laws governing our housing funds and resources.

The purpose of the Housing Department is to provide decent, safe, attractive, sanitary, and well maintained housing for eligible low and very low income families in a manner that promotes commitment, exemplary customer service, economy, efficiency, and the social well-being of the residents.

All City housing projects undertaken with federal funds from HUD or other state or federal funding source must comply with the requirements of the City’s Housing Element, General Plan, SCAG, State of California Housing and Community Development Department (HCD) and HUD. 282
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AP-12 Participation – 91.105, 91.200(c)

1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting The City of Oxnard follows the guidance established in the Oxnard Citizen Participation Plan (OCPP) approved on July 10, 2018, which updates the local procedures pursuant to the requirements of Title 24, CFR Section 91.105(a).

The Oxnard Citizen Participation Plan sets forth the procedures for the development of the annual action plan, the consolidated plan, and any substantial amendments to these plans, as well as procedures for the preparation of the comprehensive annual performance and evaluation and the assessment of fair housing. (See Attachments: Grantee Unique Appendices)
The City of Oxnard encourages citizen participation by consulting with citizens, public service organizations, City staff and allows public comments and public input throughout the development process of the plans addressed in the citizen participation plan. City of Oxnard provides assistance to citizens that are unable to speak English, minorities and those with disabilities to participate in the process of developing the plans addressed in the citizen participation plan. The 2021 AAP was developed in conjunction with residents and organizations through a public participation process that included workshops and public hearings conducted by City staff:

1) Two public hearings were held; the first was an administrative public hearing and the final public hearing was before City of Oxnard City Council where citizen's public comments were allowed are required by the citizen participation plan;

2) Two workshops for CDBG, HOME and HESG programs conducted by Housing Department staff, followed up by multiple consultations, as well as, providing technical assistance to the community and agencies (service providers) through emails, phone conversations, and meeting; the community meeting were held on 2/14/21 and 3/2/21 during the day and evening; the meeting were held virtually;

3) All applications for funding were reviewed by Housing - Grants Management staff for eligibility and grants compliance and then forwarded to management;

4) Meetings were conducted by Housing – Grant management staff for sub-recipients awardees; 283
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Citizen Participation Outreach
Table on next page
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Sort
Order
Mode of
Outreach
Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of
comments not accepted
and reasons
URL (If
applicable)
1 Public
Hearing
Minorities

Non-English Speaking -
Specify other language:

Spanish

Persons with disabilities

Non-targeted/broad
community

Residents of Public and
Assisted Housing
3/1/21 Administrative Public Hearing;
Published 1st Public Hearing Notice in the
Ventura County Star newspaper in English
and Spanish Notice in VIDA newspaper;
English and Spanish versions of Notices were
broadcasted on Public Channel 10/35, Public
Notices regarding Public Hearings sent out
to Oxnard Residents for first Public Hearing,
65 notices mailed out, and Notices were
posted on the City of Oxnard website both
in Spanish and English.
1st Public Hearing- Comment
is help for people being
unjustly evicted from their
rental properties and need
location to have access and
help to the internet
All comments accepted NA
2 Entitlement
Grant
Workshops
Minorities

Non-English Speaking -
Specify other language:

Spanish

Persons with disabilities

Non-targeted/broad
community

Residents of Public and
Assisted Housing

Interested
parties/application for
grant funds
8 people attended the Workshop for CDBG
and HESG
Comments were application
requirements are DUNS
number, SAMS, insurance
requirements. Asked about
the National Objectives list
and application deadlines.

When completing the
application, determine the
activity fall under which
category. and which grant
type.

All comments accepted NA
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Sort
Order
Mode of
Outreach
Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of
comments not accepted
and reasons
URL (If
applicable)
3 Resident
Survey
Minorities

Non-English Speaking -
Specify other language:

Spanish

Persons with disabilities

Non-targeted/broad
community
3 people submitted Resident survey to
provide need in the community. Survey
provided in English & Spanish.

Comments are need
employment program for
homeless people, housing for
rental assistance and home
assistance
All comments accepted NA
4 Public
Hearing
Minorities

Non-English Speaking -
Specify other language:

Spanish

Persons with disabilities

Non-targeted/broad
community

Residents of Public and
Assisted Housing

Low/mod income Oxnard
residents
6/15/21 Public Hearing; Published in English
and Spanish Notice of 2nd Public Hearing in
VIDA newspaper; English and Spanish
versions of Notices were broadcasted on
Public Channel 10/35, Public Notices
regarding Public Hearings sent out to
Oxnard Residents for first Public Hearing, 65
notices mailed out, and Notices were posted
on the City of Oxnard website both in
Spanish and English.
2nd Public Hearing comments
- The comments were
requested that the City
Council consider to eliminate
the CDBG funding
recommendation for Code
Enforcement and Fair Housing
program. Written comment
stated objection to funding
CDBG funds for Code
Enforcement and City should
fund with the City budget.

Also, requested Code
Compliance reports. Written
comment stated jurisdictions
in the county and Ventura
County should pool CDBG
resources to formulate and
execute a proactive fair
housing program in Ventura
County.

All comments accepted NA
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Sort
Order
Mode of
Outreach
Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of
comments not accepted
and reasons
URL (If
applicable)
5 Program
Coordinating
Committee
meetings
Minorities

Non-English Speaking -
Specify other language:

Spanish

Persons with disabilities

Non-targeted/broad
community

Residents of Public and
Assisted Housing

Cross-section of
community
General meeting of community non-profits
that serve various segments of the
community
Round table discussion- No
Comments Received No Comments received NA
6 Internet
Outreach
Non-targeted/broad
community Not Measured No comments received No Comments Received https://www.oxn
ard.org/city-
department/hous
ing/grants-
management/
Table 4 – Citizen Participation Outreach
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Expected Resources
AP-15 Expected Resources – 91.220(c)(1,2)
Introduction
In Plan year 2021, the formula grant calculations of HUD allocations to City of Oxnard are CDBG $2,515,741, HOME $764,831 and HESG $219,551, a total of $3,500,123 in entitlement grants from HUD.

In addition, estimated program income of $100,000 for CDBG programs and $100,000 for HOME programs. As well as, CDBG prior year resources of $200,000. This will increase total available resources from the 2021 Plan year to $3,900,123. The source of program income comes principally from repayment of loans and recaptures from defaults. Those funds will be used towards meeting the goals and objectives of the 2021 AAP.
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Anticipated Resources
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Expected Amount Available Year 1Progra
m
Sourc
e of
Funds
Uses of Funds
Annual
Allocatio
n: $
Progra
m
Income
: $
Prior
Year
Resource
s: $
Total:
$
Expected
Amount
Available
Remaind
er of
ConPlan
$
Narrative
Description
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Expected Amount Available Year 1Progra
m
Sourc
e of
Funds
Uses of Funds
Annual
Allocatio
n: $
Progra
m
Income
: $
Prior
Year
Resource
s: $
Total:
$
Expected
Amount
Available
Remaind
er of
ConPlan
$
Narrative
Description
CDBG public
-
feder
al
Acquisition
Admin and
Planning
Economic
Developmen
t
Housing
Public
Improvemen
ts
Public
Services
2,515,74
1 100,00
0 200,000
2,815,74
1 7,790,32
6 Block grant
from HUD to
address
housing,
community
development
, and
economic
development
needs.2021
CDBG
Allocation
and Program
income is
$2,615,741
and Prior
Year
resources of
$200,000;
the total is
$2,815,741
available
resources
from CDBG
Plan year
2021. Uses
of the
available
resources
will be
according to
the funding
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Expected Amount Available Year 1Progra
m
Sourc
e of
Funds
Uses of Funds
Annual
Allocatio
n: $
Progra
m
Income
: $
Prior
Year
Resource
s: $
Total:
$
Expected
Amount
Available
Remaind
er of
ConPlan
$
Narrative
Description
priorities set
forth in the
ConPlan. The
specific
Activities will
be set up in
IDIS. The
uses of funds
will be
capped
according to
the HUD
regulations
for: (1)
Admin and
Planning - no
more than
20%, or
$523,148
and (2)
Public
Services up
to 15%, or
$392,361.

The 2021
balance will
be
distributed
as Public
Improvemen
ts & Other
City
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Expected Amount Available Year 1Progra
m
Sourc
e of
Funds
Uses of Funds
Annual
Allocatio
n: $
Progra
m
Income
: $
Prior
Year
Resource
s: $
Total:
$
Expected
Amount
Available
Remaind
er of
ConPlan
$
Narrative
Description
Programs as
detailed by
the City
during the
AAP process.
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Expected Amount Available Year 1Progra
m
Sourc
e of
Funds
Uses of Funds
Annual
Allocatio
n: $
Progra
m
Income
: $
Prior
Year
Resource
s: $
Total:
$
Expected
Amount
Available
Remaind
er of
ConPlan
$
Narrative
Description
HOME public
-
feder
al
Acquisition
Homebuyer
assistance
Homeowner
rehab
Multifamily
rental new
construction
Multifamily
rental rehab
New
construction
for
ownership
TBRA
764,831
100,00
0 0 864,831
2,391,67
1 Grant from
HUD to
address
affordable
housing
needs. In
plan year
2021, HOME
allocation is
$764,831
and
expected
program
income is
$100,000;
total of
$864,831.

Uses of
funds are; (1)
Administrati
on - no more
than 10% or
$86,483 and
(2) CHDO Set
Asides - at
15% or
$114,724. In
addition,
$663,624 is
available for
housing
development
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Expected Amount Available Year 1Progra
m
Sourc
e of
Funds
Uses of Funds
Annual
Allocatio
n: $
Progra
m
Income
: $
Prior
Year
Resource
s: $
Total:
$
Expected
Amount
Available
Remaind
er of
ConPlan
$
Narrative
Description
. In addition
to the CHDO
set aside of
$114,724.
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Expected Amount Available Year 1Progra
m
Sourc
e of
Funds
Uses of Funds
Annual
Allocatio
n: $
Progra
m
Income
: $
Prior
Year
Resource
s: $
Total:
$
Expected
Amount
Available
Remaind
er of
ConPlan
$
Narrative
Description
ESG public
-
feder
al
Conversion
and rehab
for
transitional
housing
Financial
Assistance
Overnight
shelter
Rapid re-
housing
(rental
assistance)
Rental
Assistance
Services
Transitional
housing
219,551 0 0 219,551 621,171
Grant from
HUD to
address
needs and
services for
homeless
persons or
persons at
risk of
becoming
homeless.

Plan year
2021
Available
resources for
HESG is
$219,551.

The limited
availability of
HESG
resources is
spread
across the
uses
identified in
this table. 1)
HESG
Administrati
on and
Planning
costs are no
more than
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Expected Amount Available Year 1Progra
m
Sourc
e of
Funds
Uses of Funds
Annual
Allocatio
n: $
Progra
m
Income
: $
Prior
Year
Resource
s: $
Total:
$
Expected
Amount
Available
Remaind
er of
ConPlan
$
Narrative
Description

7.5% or
$16,466 and
(2)
Emergency
Shelter and
Street
Outreach
cost is no
more than
60%, or
$131,730.

The 2021
balance will
be
distributed
as Homeless
Prevention,

HMIS, &
Rapid Re-
Housing
eligible
activities as
detailed by
the City
during the
AAP process.
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Expected Amount Available Year 1Progra
m
Sourc
e of
Funds
Uses of Funds
Annual
Allocatio
n: $
Progra
m
Income
: $
Prior
Year
Resource
s: $
Total:
$
Expected
Amount
Available
Remaind
er of
ConPlan
$
Narrative
Description
Other public
-
feder
al
Other
0 0 0 0 0
Allocated in
PY 2020,
$5,255,055
in ESG-CV
funding to
prevent,
prepare for,
and respond
to the
coronavirus
pandemic
among
individuals
and families
who are
homeless or
receiving
homeless
prevention
activities to
mitigate
impacts of
COVID-19
Table 5 - Expected Resources – Priority Table
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Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied CDBG funds are leveraged by city and subrecipients providers with government agency, in-kind, private foundations and contributions monies who provide services to low/moderate income persons. Affordable housing developments utilizing HOME funds typically use HOME monies to leverage millions of dollars in state, federal, and private financing. HESG funds are leveraged by non-profit agencies providers with government agency, in-kind, private foundations, Ventura County Continuum of Care monies who provide critical services such as assisted housing, services and shelter to vulnerable populations who are at-risk of becoming homelessness or homeless persons and families. HOME funds are matched at a greater than 25% level by recipients of HOME funds, city, and other participants. HESG funds are matched dollar for dollar by subrecipients’ providers. The city matched for Administration portion only. 299
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If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan The city property leased for homeless shelter at 1450 S. Rose Ave, Oxnard, CA Temporary Emergency Shelter at 351 South K Street, Oxnard, CA Oxnard Housing Authority Public Housing Sites
Discussion
The resources for 2021 AAP will accomplish more activities but will not meet all the needs prevalent throughout the city.

Allocated in PY 2020, CARES Act funding is included in "Other" section in table above, $3,088,367 in CDBG-CV funds to be used to prevent, prepare for and respond to the coronavirus and $5,255,055 in ESG-CV funding to prevent, prepare for, and respond to the coronavirus pandemic among individuals and families who are homeless or receiving homeless prevention activities to mitigate the impacts of COVID-19. CDBG-CV and ESG-CV allocation in 2020-21.
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Annual Goals and Objectives
AP-20 Annual Goals and Objectives
Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
1 Improve Supply of
Affordable
Housing
2020 2024 Affordable
Housing
New Rental Housing
Housing Support and
Stability
Homeownership
Opportunities
Rehabilitation &
Preservation of
Existing Housing
Assistance for Senior
Residents
Disaster Planning
and Recovery
CDBG:
$750,000
HOME:
$778,348
Rental units constructed: 5
Household Housing Unit
Homeowner Housing Rehabilitated:
6 Household Housing Unit
Housing Code
Enforcement/Foreclosed Property
Care: 2000 Household Housing Unit
Other: 14 Other
2 Enhance
Economic
Stability
2020 2024 Non-Housing
Community
Development
Increase Job Skills
Facade
Improvements
Local
Entrepreneurship
CDBG:
$294,755
Public Facility or Infrastructure
Activities other than Low/Moderate
Income Housing Benefit: 15000
Persons Assisted
Businesses assisted: 25 Businesses
Assisted
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Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
3 Increase Social
Services
2020 2024 Non-Homeless
Special Needs
Housing Support and
Stability
Assistance for Senior
Residents
Social Services
Youth Activities and
Services
Disaster Planning
and Recovery
CDBG:
$392,361
Public service activities other than
Low/Moderate Income Housing
Benefit: 2000 Persons Assisted
Public service activities for
Low/Moderate Income Housing
Benefit: 150 Households Assisted
4 Work to End
Homelessness
2020 2024 Homeless Housing Support and
Stability
Homelessness
ESG:
$203,085
Tenant-based rental assistance /
Rapid Rehousing: 30 Households
Assisted
Homeless Person Overnight Shelter:
140 Persons Assisted
Other: 100 Other
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Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
5 Create Quality
Neighborhoods
2020 2024 Non-Housing
Community
Development
Housing Support and
Stability
Assistance for Senior
Residents
Streets and
Streetscapes
Parks and
Community Space
Disaster Planning
and Recovery
Utilities and Public
Infrastructure
CDBG:
$855,477
Public Facility or Infrastructure
Activities other than Low/Moderate
Income Housing Benefit: 124500
Persons Assisted
303
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Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
6 Effective
Administration
2020 2024 Planning and
Administration
New Rental Housing
Housing Support and
Stability
Homeownership
Opportunities
Rehabilitation &
Preservation of
Existing Housing
Assistance for Senior
Residents
Increase Job Skills
Facade
Improvements
Local
Entrepreneurship
Social Services
Youth Activities and
Services
Homelessness
Streets and
Streetscapes
Parks and
Community Space
Disaster Planning
and Recovery
CDBG:
$523,148
HOME:
$86,483
ESG:
$16,466
Other: 0 Other
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Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
Utilities and Public
Infrastructure
Table 6 – Goals Summary
Goal Descriptions
Goal Name Improve Supply of Affordable Housing1
Goal
Description
Create and preserve stable, safe, and resilient affordable housing opportunities for homeowners and renters including special needs groups such as farmworkers, persons with disabilities, and the elderly throughout Ventura County.

Goal Name Enhance Economic Stability2
Goal
Description
Enhance economic stability and prosperity by increasing economic opportunities for residents through job skills training and promotion of local entrepreneurship.

Goal Name Increase Social Services3
Goal
Description
Increase access to health and wellness services, youth activities, senior activities, and social service activities for residents.

Goal Name Work to End Homelessness4
Goal
Description
Work alongside the Ventura County Continuum of Care to end homelessness within Ventura County by providing housing, emergency shelter, and social services to homeless persons or those at risk of homelessness. 305
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Goal Name Create Quality Neighborhoods5
Goal
Description
Enhance access to quality, resilient, and livable neighborhoods by improving publicly owned facilities and infrastructure such as parks, streets, sidewalks, and community buildings, including improving accessibility to meet Americans with Disabilities Act (ADA) standards.

Goal Name Effective Administration6
Goal
Description
Create and maintain effective housing and community development programs that address the priority needs listed within the Consolidated Plan, comply with all U.S. Housing and Urban Development (HUD) requirements, and achieve the goals and objectives set out by each Ventura County jurisdiction. 306
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Projects
AP-35 Projects – 91.220(d)
Introduction
SECOND ACTION PLAN AMENDMENT UPDATE – HESG funding of $101,730 for Street Outreach activity was previously awarded to Oxnard Housing Department, Homeless Services Division.

In order to enact the street outreach service, these funds will be reallocated to The Salvation Army.

FIRST ACTION PLAN AMENDMENT UPDATE – Two projects through the mid-year reallocation are being proposed; the first is Cuesta Pocket Park and the second is a site acquisition for future housing for the homeless. Cuesta Pocket Park is being funded by funds previously awarded to Thrive Mentorship Program, and the site acquisition will be funded by funds previously awarded to three park playground projects – Johnson Creek Playground, Thompson Park Playground, and Sierra Linda Park Playground. Projects being defunded are due to no activities occurring to date.

These are 2021 Plan year Projects designed to accomplish the goals and objectives of the 2021 AAP. The 2021 Projects will organize Activities in IDIS under the Projects setup in this section of AAP. The Projects are New Rental Housing, Housing Support and Stability, Economic Opportunity, Rehabilitation and Preservation, Assistance for Senior Residents, Other Public Services, Youth Activities and Services, Homelessness, Parks and Community Space, Public Facilities and Improvements, Public Facilities-Fire Protection Equipment and Administration and Planning.

Projects
# Project Name
1 NEW RENTAL HOUSING
2 HOUSING SUPPORT AND STABILITY
3 ECONOMIC OPPORTUNITES
4 REHABILITATION AND PRESERVATION
5 ASSISTANCE FOR SENIOR RESIDENTS
6 OTHER PUBLIC SERVICES
7 YOUTH ACTIVITIES AND SERVICES
8 HOMELESS ASSISTANCE
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# Project Name
9 PARKS AND COMMUNITY SPACE
10 PUBLIC FACILITIES AND IMPROVEMENTS
11 PUBLIC FACILITIES-FIRE PROTECTION EQUIPMENT
12 Administration
Table 7 - Project Information
Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
The allocation priorities are based on the annual needs identified in coordination with other city departments. Public service allocations are determined by the participation from other providers to meet the goals of the ConPlan. HOME funds are balanced between development projects and single family housing needs. HESG allocation are targeted exclusively for the needs of the homeless population.
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AP-38 Project Summary
Project Summary Information
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Project Name NEW RENTAL HOUSING
Target Area
Goals Supported Improve Supply of Affordable Housing
Needs Addressed New Rental Housing
Funding HOME: $778,348
Description PARTICIPATION IN HOUSING DEVELOPMENT FUNDING ASSISTANCE Target Date 6/30/2022
Estimate the number
and type of families
that will benefit from
the proposed
activities
5 LOW INCOME HOUSEHOLDS
Location Description CITY OF OXNARD, CALIFORNIA
1 Planned Activities FINANCIAL ASSISTANCE TO A COMMUNITY HOUSING DEVELOPMENT ORGANIZATION FOR THE DEVELOPMENT OF 5 HOUSING UNITS FOR LOW INCOME HOUSEHOLDS IN OXNARD. THIS PROJECT INCLUDES 15% OF HOME ALLOCATION SET ASIDE FOR CHDO'S, OR $114,724.

Project Name HOUSING SUPPORT AND STABILITY
Target Area
Goals Supported Improve Supply of Affordable Housing
Needs Addressed Housing Support and Stability
Funding CDBG: $265,000
Description HOUSING SERVICES
Target Date 6/30/2022
Estimate the number
and type of families
that will benefit from
the proposed
activities
3 HOUSING UNIT, 6 HOUSEHOLDS (REHABILITATION ), 5 HOUSING UNITS- HOUSING SERVICE; TOTAL OF 14 HOUSEHOLDS
2 Location Description VARIOUS LOCATIONS THROUGHOUT CITY OF OXNARD 310
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Planned Activities HOUSING SERVICES FOR LOW - MODERATE INCOME HOUSING

HOUSEHOLDS
Project Name ECONOMIC OPPORTUNITES
Target Area
Goals Supported Enhance Economic Stability
Create Quality Neighborhoods
Needs Addressed Local Entrepreneurship
Funding CDBG: $294,755
Description BUSINESS ASSISTANCE AND NEIGHBORHOOD IMPROVEMENTS Target Date 6/30/2022
Estimate the number
and type of families
that will benefit from
the proposed
activities
25 BUSINESS ASSISTED; THE NEIGHBORHOOD ACTIVITY WILL TARGET LOW-MOD CENSUS TRACT NEIGHBORHOODS, ESTIMATED AT 7,500
PERSON
Location Description VARIOUS LOCATIONS THROUGHOUT CITY OF OXNARD AND LOW- AND

MODERATE INCOME AREAS
3 Planned Activities ECONOMIC DEVELOPMENT COLLABORATIVE WILL PROVIDE BUSINESS

ASSISTANCE FOR BUSINESS IN LOW-MODERATE INCOME AREAS AND

SOUTHWINDS NEIGHBORHOOD IMPROVEMENTS BY OXNARD HOUSING

DEPARTMENT
Project Name REHABILITATION AND PRESERVATION
Target Area
Goals Supported Improve Supply of Affordable Housing
Needs Addressed Rehabilitation & Preservation of Existing Housing Funding CDBG: $485,000
Description REHABILITATION OF HOUSING UNITS; CODE ENFORCEMENT AND

COMPLIANCE
4 Target Date 6/30/2022
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Estimate the number
and type of families
that will benefit from
the proposed
activities
6 HOUSEHOLDS HOUSING UNITS
2,000 HOUSEHOLD HOUSING UNITS (CODE COMPLIANCE)
Location Description VARIOUS LOCATIONS THROUGHOUT CITY OF OXNARD Planned Activities REHABILITATION OF HOMEOWNER UNITS FOR LOW-MODERATE INCOME HOUSEHOLDS (PY); SUPPORT THE CODE ENFORCEMENT

ACTIVITIES OF THE CITY OF OXNARD DEVELOPMENT SERVICES TO

IMPROVE QUALITY OF LIFE AND PROPERTY ISSUES
Project Name ASSISTANCE FOR SENIOR RESIDENTS
Target Area
Goals Supported Increase Social Services
Needs Addressed Assistance for Senior Residents
Funding CDBG: $47,500
Description PUBLIC SERVICES SUBJECT TO 15% CAP OF 2021 CDBG ALLOCATION AND PROGRAM INCOME. FUNDING FOR SENIOR SERVICES TO INCREASE

THE QUALITY OF LIFE
Target Date 6/30/2022
Estimate the number
and type of families
that will benefit from
the proposed
activities
100 PERSONS WILL BE ASSISTED WITH SENIOR SERVICES
Location Description CITY-WIDE; VARIOUS LOCATIONS THROUGHOUT CITY OF OXNARD 5 Planned Activities 1) ASSISTING WITH DAILY NEEDS FOR SENIORS BY CAREGIVERS

VOLUNTEERS ASSISTING THE ELDERLY, CITY OF OXNARD
RECREATION AT 2) PALM VISTA SENIOR CENTER
Project Name OTHER PUBLIC SERVICES
Target Area
Goals Supported Increase Social Services
6 Needs Addressed Social Services
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Funding CDBG: $249,861
Description PUBLIC SERVICES SUBJECT TO 15% CAP OF 2021 CDBG ALLOCATION AND PROGRAM INCOME. FUNDING FOR FAIR HOUSING COUNSELING,

SUBSTANCE ABUSE SERVICES, FOOD PANTRY, HOMELESS SERVICES AND HEALTH CARE SERVICES.

Target Date 6/30/2022
Estimate the number
and type of families
that will benefit from
the proposed
activities
100 LOW-INCOME INDIVIDUALS WILL BE ASSISTED WITH SUBSIDIZED HEALTH CARE SERVICES, FAIR HOUSING SERVICES WILL ASSIST 150 FAMILIES, 350 INDIVIDUALS WILL BE ASSISTED WITH FOOD PANTRY, 30 INDIVIDUALS WILL BE ASSISTED WITH SUBSTANCE ABUSE SERVICES, 250 INDIVIDUALS WILL BE ASSITED WITH HEALTH SERVICES AND 260

HOMELESS INDIVIDUALS WILL BE ASSISTED WITH EMERGENCY SHELTER AND SERVICES.

Location Description VARIOUS LOCATIONS THROUGHOUT CITY OF OXNARD Planned Activities 1) CITY OF OXNARD FAIR HOUSING PROGRAM, 2) EMERGENCY SHELTER

FOR HOMELESS BY COUNTY OF VENTURA HUMAN SERVICES AGENCY RAIN PROGRAM, SHELTER CARE RESOURCES FOR 3) HOMELESS
SERVICES BY AND 4) FOOD PANTRY, 5) SUBSTANCE ABUSE SERVICES BY THRIVE MENTORSHIP UPDATE: CUESTA DEL MAR POCKET PARK 6)

COMMUNITY PARAMEDICINE BY CITY OF OXNARD FIRE DEPARTMENT AND 7) SUBSIDIZED HEALTH CARE SERVICES BY LIVINGSTON MEMORIAL

VISITING NURSES ASSOCIATION
Project Name YOUTH ACTIVITIES AND SERVICES
Target Area
Goals Supported Increase Social Services
Needs Addressed Youth Activities and Services
Funding CDBG: $95,000
Description PUBLIC SERVICES SUBJECT TO 15% CAP OF 2021 CDBG ALLOCATION AND PROGRAM INCOME. FUNDING FOR YOUTH RECREATIONAL AND EDUCATIONAL PROGRAMS; YOUTH FROM LOW- AND MODERATE-
INCOME HOUSEHOLDS.
7 Target Date 6/30/2022
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Estimate the number
and type of families
that will benefit from
the proposed
activities
910 YOUTH WILL BE ASSISTED WITH YOUTH SERVICES/RECREATIONAL

AND EDUCATIONAL PROGRAMS IN LOW-MODERATE NEIGHBORHOODS Location Description VARIOUS LOCATIONS THROUGHOUT CITY OF OXNARD Planned Activities CITY OF OXNARD RECREATION AT 1) COLONIA GYM, 2) COLONIA BOXING GYM, 3) SOUTHWINDS YOUTH CENTER AND 4) POLICE

ACTIVITIES LEAGUE
Project Name HOMELESS ASSISTANCE
Target Area
Goals Supported Work to End Homelessness
Needs Addressed Homelessness
Funding ESG: $219,551
Description Administration and Planning costs subject to 7.5% Cap, or $16,466.

HEARTH Emergency Solutions Grant funds to provide financial assistance to various service providers for Emergency Shelter and Street Outreach subject to 60% Cap; Homeless Prevention, Rapid Re-Housing, and HMIS activities to serve homeless individuals and families, and those at-risk of becoming homeless. Street Outreach and Emergency Shelter activities will be limited to 60% of HESG allocation, or $131,730.

All HESG subrecipients are required by the City of Oxnard to provide matching funds of a dollar for every dollar HESG grant dollars received.

Target Date 6/30/2022
Estimate the number
and type of families
that will benefit from
the proposed
activities
KINGDOM CENTER WILL PROVIDE EMERGENCY SHELTER TO 140
INDIVIDUALS; MERCY HOUSE WILL PROVIDE RAPID REHOUSING TO 15 INDIVIDUALS; CITY OF OXNARD HOUSING DEPARTMENT, HOMELESS DIVISION WILL PROVIDE STREET OUTREACH TO 100 INDIVIDUALS AND RAPID RE-HOUSING TO 15 HOMELESS HOUSEHOLDS
8 Location Description VARIOUS LOCATIONS THROUGHOUT CITY OF OXNARD 314
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Planned Activities 1) ADMINISTRATION OF HESG BY CITY OF OXNARD, 2) KINGDOM CENTER WILL PROVIDE EMERGENCY SHELTER AND ,3) MERCY HOUSE WILL PROVIDE RAPID REHOUSING, 4) CITY OF OXNARD HOUSING

DEPARTMENT, HOMELESS DIVISION WILL PROVIDE STREET
OUTREACH, AND 5) RAPID RE-HOUSING; UPDATE: 5) SALVATION

ARMY WILL PROVIDE STREET OUTREACH
Project Name PARKS AND COMMUNITY SPACE
Target Area
Goals Supported Create Quality Neighborhoods
Needs Addressed Parks and Community Space
Funding CDBG: $500,953
Description PUBLIC IMPROVEMENTS OF PUBLIC PARKS AND COMMUNITY SPACE

WITHIN LOW- AND MODERATE INCOME AREAS
Target Date 6/30/2022
Estimate the number
and type of families
that will benefit from
the proposed
activities

THIS PROJECT WILL ACCOUNT FOR TANGIBLE IMPROVEMENTS TO

PUBLIC IMPROVEMENTS IN LOW-MOD CENSUS TRACT
NEIGHBORHOODS. THE ACTIVITIES WILL TARGET LOW-MOD CENSUS TRACT NEIGHBORHOODS, ESTIMATED AT 15,000 PERSONS
Location Description LOW AND MODERATE INCOME AREAS
9 Planned Activities 1) JOHNSON CREEK PLAYGROUND, 2) SIERRA LINDA PARK PLAYGROUND, AND 3) THOMPSON PARK PLAYGROUND
Project Name PUBLIC FACILITIES AND IMPROVEMENTS
Target Area
Goals Supported Create Quality Neighborhoods
Needs Addressed Utilities and Public Infrastructure
Funding CDBG: $134,274
Description PUBLIC FACILITIES AND IMPROVEMENTS
10 Target Date 6/30/2022
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the proposed
activities

THE ACTIVITIES WILL TARGET LOW-MOD CENSUS TRACT
NEIGHBORHOODS, ESTIMATED AT 16,000 PERSONS.

Location Description LOW AND MODERATE INCOME AREAS
Planned Activities 1) COLONIA NEIGHBORHOOD FACILITIES AND 2) SOUTHWIND

NEIGHBORHOOD DESIGN PROJECT
Project Name PUBLIC FACILITIES-FIRE PROTECTION EQUIPMENT Target Area
Goals Supported Create Quality Neighborhoods
Needs Addressed Disaster Planning and Recovery
Utilities and Public Infrastructure
Funding CDBG: $220,250
Description PUBLIC FACILITIES -FIRE PROTECTION EQUIPMENT Target Date 6/30/2022
Estimate the number
and type of families
that will benefit from
the proposed
activities

THIS PROJECT IS CITY-WIDE AND WILL ACCOUNT FOR IMPROVEMENTS TO PUBLIC FACILITIES-FIRE PROTECTION EQUIPMENT. THE CITY-WIDE ACTIVITIES WILL ASSIST APPROX 208,000 PERSONS, OF WHICH OVER 60% ARE LOW/MOD INCOME RESIDENTS, ESTIMATED AT 124,800
PERSONS.

Location Description CITYWIDE
11 Planned Activities 1) EMERGENCY OPERATIONS EKG MONITORS AND 2) FIRE STATION 1

SECURITY FENCING
Project Name Administration
Target Area
12 Goals Supported Effective Administration
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Needs Addressed New Rental Housing
Housing Support and Stability
Homeownership Opportunities
Rehabilitation & Preservation of Existing Housing
Assistance for Senior Residents
Increase Job Skills
Facade Improvements
Local Entrepreneurship
Social Services
Youth Activities and Services
Homelessness
Streets and Streetscapes
Parks and Community Space
Disaster Planning and Recovery
Utilities and Public Infrastructure
Funding CDBG: $523,148
HOME: $86,483
Description ADMINISTRATION AND PLANNING COSTS SUBJECT TO CAPS FOR EACH FUNDING SOURCE; CDBG (20% of Allocation & PI) AND HOME (10% of Allocation & PI)
Target Date 6/30/2022
Estimate the number
and type of families
that will benefit from
the proposed
activities

ADMINISTRATION AND PLANNING ACTIVITIES WILL BENEFIT FAMILIES CITYWIDE. AN ESTIMATED 208,000 PERSONS WILL BENEFIT FROM THIS ACTIVITY OF WHICH OVER 60% ARE LOW- AND MODERATE- INCOME RESIDENTS.

Location Description CITYWIDE
Planned Activities COORDINATION OF ALL CDBG AND HOME ADMINISTRATION AND

PLANNING ACTIVITIES
13 Project Name SITE ACQUISITION
Target Area
Goals Supported Create Quality Neighborhoods
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Needs Addressed Housing Support and Stability
Streets and Streetscapes
Parks and Community Space
Utilities and Public Infrastructure
Funding CDBG: $700,953
Description SITE ACQUISITION FOR A HOUSING PROJECT, OR MORE THAT ONE HOUSING PROJECT.

Target Date 6/30/2022
Estimate the number
and type of families
that will benefit from
the proposed
activities
BETWEEN 35 AND 60 HOUSEHOLDS
Location Description CITYWIDE
Planned Activities THE PROPOSED PROJECT WILL ASSIST WITH ADA IMPROVEMENTS, UPDATED PARKING LOTS, AND OTHER INFRASTRUCTURE NEEDS.
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AP-50 Geographic Distribution – 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed The primary objectives of the ConPlan programs are to benefit LMI residents, therefore, the City’s CDBG funds will be targeted to extremely low, low, and moderate-income persons. The City has traditionally dedicated 100 percent of its CDBG resources to activities that exclusively benefit LMI persons. CDBG funds will be used to serve the LMI persons Citywide and in Low-Moderate Areas (LMA). This trend is expected to continue in PY 2021. Also, the City will continue to assist the low-income persons citywide with HOME and HESG funds. The target areas are: (1) Citywide, with 68 percent of the total entitlement funds; and, (2) the LMA Census Tract, 32 percent. The total entitlement includes the administration and planning funding.

Geographic Distribution
Table 8 - Geographic Distribution
Rationale for the priorities for allocating investments geographically The need for affordable housing (funded from CDBG and HOME) is present throughout the City. CDBG funds for direct benefit category-capital improvements and code enforcement are allocated based on the percentage of LMI persons within the LMA neighborhoods. Regarding the Public Services category of the CDBG funds, the proposed projects will focus on the basic needs of the residents such as health care, essential and supportive services, as well as housing services. The special population such as seniors, homeless and youth will continue to receive their funding for the healthcare needs, nutrition needs, education needs, shelter support and recreational needs.

HESG allocations are based on the limited clientele are distributed citywide.

HOME funds are distributed based on the income eligibility of the clients and citywide basis. These allocations also cover designated areas targeted by Code Compliance efforts to reduce and eliminate the deterioration of the areas through the Homeownership program as well as the Housing Rehabilitation program: homeowners will improve the beautiful appearance of the home and the safety of the neighborhood.

Discussion
As always, the City of Oxnard will continue to look for available public and private resources and creative 319
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ways to fund the needy programs.
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Affordable Housing
AP-55 Affordable Housing – 91.220(g)
Introduction
HOME affordable housing loans for down payment assistance or rehabilitation will leverage affordable housing loan programs, funded by State of CA, such as BEGIN and CAL-HOME. HOME development financing assistance will leverage development funds from State of California, developer equity, private financing, and tax credit financing.

Lower-income households continue to pay a high percentage of their income for housing, compared to other income groups. A large percentage of lower-income renters tend to experience overcrowding and inadequate housing conditions as housing problems. In order to help provide decent and affordable housing, and improve the social and economic status for LMI households in Oxnard, the following programs will be available during the next program year:

1. Homeownership Assistance Programs

2. Rehabilitation of Single-Family and Mobile home Housing Units

3. Construction of new affordable dwelling units
One Year Goals for the Number of Households to be Supported Homeless 0
Non-Homeless 14
Special-Needs 0
Total 14
Table 9 - One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 0
The Production of New Units 5
Rehab of Existing Units 3
Acquisition of Existing Units 6
Total 14
Table 10 - One Year Goals for Affordable Housing by Support Type 321
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Discussion
City of Oxnard's Affordable Housing Division (AHRD) offers HOME grant funds to finance homebuyer assistance and CDBG grants funds for rehabilitation of owner-occupied single family housing and mobile homes for local residents. AHRD will also continue to provide financial assistance to Community Housing Development Organizations (CHDO) and affordable housing developers to develop affordable housing units throughout the City subject to available funding and as permitted by the funding source. Loan information is provided to interested residents at homeownership fairs, workshops, and on the City of Oxnard's Housing Department website.
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AP-60 Public Housing – 91.220(h)
Introduction
Oxnard Housing Authority (OHA) currently administers 520 public housing units, 1,890 Section 8 rental assistance vouchers, which includes 77 VASH vouchers and provides support services through its Resident Services program and Family Self-Sufficiency (FSS) program. The needs of public housing residents are supported with a Resident Services program which offers a variety of services to families and youth on- site. The FSS program supports and promotes public housing and Section 8 families with homeownership opportunities and economic self-sufficiency. The FSS Program provides one-on-one counseling and individual assistance to families that participate in this program. Marking flyers for the residential rehabilitation program and the home buyer program are also available in the City's Housing Department lobby.

Actions planned during the next year to address the needs to public housing Modernization projects for the public housing units, where most needed, are funded through its Capital Fund program. Every 5 years the Capital Fund program conducts a PNA (Physical Need Assessment) throughout the entire housing units and sends out survey questionnaires to the residents to assess the physical deficiencies in their units. It also collects input from Maintenance and Public Housing Staff. All the collected deficiencies get translated into capital improvement projects and get tabulated into a 5 year action plan. Each year, in its Annual Plan and Statement, Capital Fund re-prioritizes those projects identified in the 5 year plan.

For Fiscal year 2021/22, the following capital improvement projects for public housing units are planned:

Cal 31-8 (Palm Vista) Drain Lines $300,000 and 504 Compliance $ 355,000 Cal 31-7 (Scattered sites) Additional Parking $ 50,000

Total Planned projects for 2021 $ 705,000 Actions to encourage public housing residents to become more involved in management and participate in homeownership
Homeownership opportunities are promoted by offering public housing families homeownership counseling services by Ventura County Community Development Corporation (VCCDC). In addition, families are informed of these services through its Family Self-Sufficiency Program and distribution of flyers to all households.
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Public housing residents are encouraged to participate in public housing tenant associations that advocate on behalf of tenants to support efforts to improve public housing stock and living conditions.

If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance
Not Applicable
Discussion
In order to respond to the increasing need for affordable housing units within the community, OHA and the Housing Department will continue to seek new resources of financing new housing development projects and partnering with developers, owners, and CHDO's. 324
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AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction
Jurisdictions that receive federal funds for homeless assistance are typically required to conduct a Point In Time Count (PIT) of homeless persons each year. Due to the COVID-19 pandemic, Ventura County requested and was granted an exemption from HUD. Until our planned count in 2022, we will be using data from the 2020 PIT count that was conducted on January 29, 2020.

The "Ventura County 2020 Homeless Count and Subpopulation Survey: Final Report", published in April 2020. The report is at the following website: https://s33020.pcdn.co/wp- content/uploads/2020/04/2020-VC-Homeless-Count-Report-Final.pdf In summary, the PIT count is a snapshot of homeless people who could be enumerated on one specific day. The 2020 PIT counted a total of 379 unsheltered homeless persons in Oxnard.

Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
The City of Oxnard continued the operation of a year round homeless shelter and navigation center located on K Street in Oxnard. The City of Oxnard contracted Mercy House to operate the navigation center. The navigation center will continue its operation for the next twelve-month period and beyond.

The City responded to the COVID-19 pandemic by expanding shelter space to a second location across the street from the main site on K street so that we can maintain the 110 bed capacity while following public health protocol for social distancing. Oxnard has launched an effort to develop a new construction mixed- use development that will include a new and replacement navigation center and 110-bed homeless shelter plus other support services and fifty-six units of permanent supportive housing. We expect that this new project will be in operation within twenty-four months and will maintain the interim operation on K Street until relocation is possible.

In May 2020, the City began working with the Salvation Army to provide street outreach services that includes practical assistance, housing navigation, employment assistance, health navigation and crisis intervention with the ultimate goal of transitioning chronically-homeless individuals towards stable housing. During the next year, Oxnard will engage a new street outreach team to offer navigation for basic needs, services and shelter. The street outreach team will coordinate with Mercy House and the Oxnard 325
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Navigation Center as well as the Homeless Liaison Officers with the Oxnard Police Department.

In these 12 months, we plan to increase our street outreach capacity to engage with a greater number of unsheltered homeless persons with the additional tool of administering vouchers for non-congregate emergency shelter primarily through the use of motel vouchers.

Addressing the emergency shelter and transitional housing needs of homeless persons The emergency shelter and transitional housing needs of homeless persons are currently being addressed by several service providers throughout Ventura County. The emergency shelter needs in the area are met by the following providers: Mercy Housing in operation of the Oxnard Navigation Center, Ventura County Rescue Mission - single men over the age of 18 with rotating stay schedule, 10 nights in/5 nights out; Kingdom Center - emergency shelter for single women and women with children; Lighthouse Mission for Women and Children - single women and women with children; and Turning Point Foundation - mentally ill individuals.

Transitional housing needs are currently being met by the following providers: Kingdom Center - single women and women with children; Khepera House - single men; Many Mansions - transition aged youth, single women and women with children; Turning Point Foundation - single mentally ill persons; Salvation Army - families, single parents and single persons; VC-HSA - families, single parents and children, and single persons; Project Understanding - families and single parent households.

Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
There are many providers that are working diligently to assist homeless persons from not only finding housing, but also to prevent further incidents of homelessness. The Oxnard Housing Authority has the use of Homeless Set Aside vouchers in issuance of Housing Choice Vouchers and is actively offering permanent housing opportunities. During the 2020 – 2021 fiscal year the Oxnard Housing Authority expects to house 75 otherwise homeless families with the use of Housing Choice Vouchers. The Oxnard Housing Authority also received an allocation of 40 Mainstream housing vouchers that are prioritized for non-elderly adults with disabilities who are currently homeless or leaving an institution.

The Ventura County Human Services Agency utilizes both County General Funds and the City's Emergency 326
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Solutions Grant to provide eviction prevention and rapid re-housing services to all of these populations; they will continue to do this in the forthcoming operating year. Additionally, Ventura County Veterans Services, Homeless Health Care and Ventura County Behavioral Health all work closely with the service providers to provide other supportive services to assist in reducing the incidence of homelessness as they have also done in the recent past.

OHA works in conjunction with the Veteran Administration to administer 77 housing vouchers for homeless veterans under the VASH program. This program targets chronically homeless veterans.

Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.

The CoC has documented discharge policies of all of the above mentioned services that spell out various directions to ensure persons are not discharged into homelessness. Additionally, as stated earlier, HSA works with qualifying low-income persons and families to avoid homelessness. This is done with the utilization of HESG and Ventura County allocated general fund dollars. Under the CoC discharge policy, in fulfilling the State Mandated Policy (state law related to the discharge protocol), the following are found:

1. Health Care Facilities: the County health care system describes the discharge policy as interdisciplinary responsibility. For the persons who require ongoing medical and nursing care and who have no identifiable address they may be discharged to a respite program at the RAIN project, a County operated transitional housing project. Others, upon discharge routinely go to group homes, board and care facilities, or reunite with families and friends.

2. Mental Health Facilities: the Ventura County Medical Center Psychiatric Inpatient Unit with the collaboration of Ventura County Behavioral Health and various community agencies provide discharge planning and placement assistance to patients, when leaving the mental health facilities.

3. Foster care and other youth facilities: the goal is to provide assisted services to eligible youth and young adults between the ages of 16 and 21 in making a successful transition from foster care to independent living and achieve self-sufficiency. In addition to the County Children and Family Services, a Transitional Age Youth (TAY) center, operated by Pacific Clinic is also available.

4. Corrections programs and institutions: upon release, inmates are able to obtain housing in transitional and permanent housing programs, group homes, and sober living homes as well as with family and friends.
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Discussion
The CoC has incorporated each of the following goals of Opening Doors into its 20-year plan to end homelessness:

1. Ending chronic homelessness through targeted street outreach (CDBG-Community Action-One Stop Shelter, CoC-Oxnard Homeless Outreach Program, VCHSA-Rapid Re-housing, HESG-Winter Warming Shelter), discharge planning and implementation of a housing first approach.

2. Preventing and ending homelessness among veterans by providing permanent supportive housing beds, in addition to Section 8 HUD VASH vouchers.

3. Preventing and ending homelessness for families, youth, and children by 2020 through rapid rehousing program and homeless prevention activities. The CoC set a path to ending all types of homelessness in its 10-year plan by implementing a coordinated assessment system-Pathways to Home. As a result, the number of chronic homeless, veterans, families, and youth continue to demonstrate positive results.

All of the above objectives are still in progress and will be folded into a regional plan and strategy lead by the County of Ventura.
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AP-75 Barriers to affordable housing – 91.220(j)
Introduction:

Barriers or constraints to the affordability of housing exist in many forms. A particular building code that to one sector might be interpreted as a “negative” public policy that acts as a barrier to affordable housing may to another sector be seen as a life-saving necessity – for example, seismic safety construction requirements. The same can be said for zoning and land use regulations. It should be noted that in Ventura County, local growth limitations have been adopted by direct ballot measures. Some of these measures entail costs which can affect housing supply and the cost of housing that is produced.

Barriers to exit homelessness include the lack of a permanent, year round shelter and the lack of housing units for those at the very low- and low- income spectrum. Because of the high cost to develop housing for these populations and limited public funding to subsidize the development of new affordable housing units, developers often do not have the resources to develop the number of units necessary to house this population. When this occurs, badly needed units go undeveloped, thus further limiting housing opportunities for those hardest to house.

Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment
Environmental review, general planning, zoning, and related local land use regulations and development standards are all extensions of local government police powers to protect life and property, minimize nuisances, and achieve a desired quality of life as expressed through a participatory democratic process.

Certain barriers to affordability are imposed by the mandates created by State Law (such as preparing and adopting a General Plan and conducting environmental reviews), are adopted for safety or civil rights reasons (such as the imposition of seismic construction standards in quake-prone areas, or requiring compliance with accessibility or visibility design standards), or enacted to remedy or prevent a specific local issue (such as requiring landscaping to deter graffiti). The term “barrier” should not be interpreted in the context that local development standards and development review procedures are inhibiting the provision of quality affordable housing that would otherwise be developed, but are the cumulative effect of the development requirements imposed by the layers of government regulations and laws that impact residential development.

Discussion:

The City strives to consistently implement all policies and procedures, to review local development 329
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standards and development review procedures in such a way as to avoid and ensure that such do not have unintended negative consequences, and to improve policies and procedures so as to increase the opportunities and feasibility of developing affordable housing, especially for special needs and very low- and low-income units). The City will continue to engage in these efforts to identify and minimize any barriers over which the City has legal authority, in accordance with applicable law. 330
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AP-85 Other Actions – 91.220(k)
Introduction:

The City will implement the goals and strategies of the Consolidated Plan to achieve the other actions listed in the next section.

Actions planned to address obstacles to meeting underserved needs The City will continue to utilize available resources to fund administrative support activities to meet the underserved needs in the community. The City will continue to work with the appropriate state agencies to administer the assets of the former redevelopment agency in the appropriate manner, and to the benefit of the LMI community whenever possible and feasible. Limited availability of funding from federal, state and other sources;
High cost of housing and provisions in the area which increases the difficulty of meeting affordable housing needs;
Reduced or frozen funding from state and other sources due to inadequate state revenue; the housing and credit crisis causing a negative effect;
A tight job market has produced an increased demand for production of new housing which is not being met, increasing home prices. Salaries are not commensurate with the high cost of housing in this market. These two factors combine to exacerbate the affordability crisis; and, Credit crisis has limited the availability of capital to develop housing for low-and moderate-income households and special needs groups. City staff will address the challenges of existing and new obstacles in PY 2021 by focusing on the following programmatic and administrative areas: Staff will continue to research the availability of future funding resources that leverage the development of affordable housing units, inclusive of grants, bond financing, Section 108 funding and partnering with other affordable housing developers. CDBG and other funds will be used to fund administrative support for programs that serve the needs of LMI citizens citywide. This is especially critical now that no redevelopment agency funding is available, given that redevelopment agencies no longer exist in California. Staff will continue to collaborate with private-sector partners when appropriate in the development and construction of affordable housing. Staff will continue to collaboratively work with the service provider community, non- profit organizations, and neighboring cities and local governmental agencies within the County of Ventura to identify projects that also meet federal community development program eligibility and which can 331
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comply with timely draw-down requirements.

Actions planned to foster and maintain affordable housing The City utilizes its Inclusionary Housing Program to provide significant numbers of affordable housing units. To ensure that Oxnard has enough opportunity sites suitable for residential development and to meet the remaining RHNA affordable allocation of 2,497 lower income and moderate units and 53 above moderate income units, the City is relying on the following:
The All Affordable Housing Opportunity Program (AAHOP) and Affordable Housing (AH) additive zone (see Supplement 2) with an inventory of 2,067 units on 38 AAHOP sites 66 Vacant and Underutilized Sites (see Supplement 2)
The City of Oxnard has adopted several ordinances that establish inclusionary affordable housing requirements for new developments. Relevant ordinances are City Council Ordinances 2721 and 2615. The Inclusionary Housing Program provides for in-lieu fee payments that can replace the on-site units within a development subject to approval by the City Council. The City is currently in the process of completing a study to increase the City's in-lieu fee. In-lieu fees for development project are as follows:

For-Sale Units: If the in-lieu request is granted, the developer is required to make a payment of 1 percent of the sales price of each for sale unit in the project based on increments of $50,000, with a minimum payment of $5,000 for each unit.

Rental Units: A payment is required for each rental unit. The price is adjusted every six months by the percentage increase or decrease for the previous six months as determined by the Los Angeles Riverside- Orange County Consumer Price Index for all urban consumers.

The City Council generally prefers on-site affordable housing as opposed to payment of in-lieu fees. A project that is approved for in-lieu payments has usually agreed to another public benefit through a Development Agreement that justifies the in-lieu payment. In-lieu payments are made when the developer applies for building permits for the approved units. The in-lieu fees collected provide funding support in the form of developer loans to new affordable housing projects and are almost always leveraged with other funding sources. The current in-lieu fund balance is approximately $2.8 million.

Possible incentives may include, but are not limited to, the following:
Assistance with accessing and applying for funding (based on availability of federal, state, local foundations, and private funds)
Mortgage-subsidy or down payment assistance programs to assist first- time homebuyers and 332
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other qualifying households, when such funds are available Expedited/streamlined application processing and development review Modification of development requirements, such as reduced setbacks and parking standards on a case-by-case basis
Density bonus
Actions planned to reduce lead-based paint hazards
The City will coordinate activities with the County of Ventura Department of Health and Human Services to reduce lead-based paint hazards in accordance with federal regulations. Any rehabilitation activities on housing units constructed prior to 1978 will have lead hazards identified and actions taken to remove the hazard. The City's Affordable Housing Division does not own or manage any housing units. All units for which HOME and CDBG assistance is provided for homebuyer assistance or homeowner rehabilitation are administered in compliance with HUD's HOME or CDBG regulations for lead-based paint, as applicable. With respect to units owned or assisted by the Oxnard Housing Authority, there have been no cases of Public Housing tenants and/or Section 8 participant households reporting or having been discovered to have poisoned children or any child with “Elevated Blood Lead Level”. OHA staff provides a brochure related to lead based paint hazards to all new tenants and program participants. Maintenance staff attends training and seminars to stay current with the State of California Lead Awareness Training requirements.

Actions planned to reduce the number of poverty-level families Eliminating poverty is a clear concern in Oxnard and Ventura County in general. Efforts are constantly underway to improve the quality of life and economic well-being of the residents through collaborative efforts of the following agencies and their programs to provide needed skills for individuals seeking jobs and thereby getting them out of poverty:
City Corp
Community Action of Ventura County
Oxnard Housing Authority
County of Ventura-Human Services Agency
City's youth programs such Police Activities League programs, Colonia Gymnasium, Colonia Recreation Center and Boxing programs
Actions planned to develop institutional structure
Extensive public and private partnerships have been established and organized to address the City's 333
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housing, homeless, and community development needs: Entitlement Grants workshops and training, Affordable Housing workshops for homeowners, Relocation meetings for residents, Fair Housing training and other scheduled meetings (such as Pre-construction meetings, Commission on Homelessness meetings, and meetings with County Continuum of Care Council, Housing Committee meetings).

Actions planned to enhance coordination between public and private housing and social service agencies
The City will continue to collaborate with public and private housing and social service agencies to meet the goals and objectives of the Consolidated Plan. This could be from ongoing meetings, special meetings and task force.

Discussion:

The City anticipates significant numbers of inclusionary affordable housing to be developed within several proposed specific plans and other new projects. Based on a thorough review, the City does not believe that the current inclusionary housing program is a constraint to the development of housing in addition to the incentives and concessions currently being offered and conversations with local developers who have been able to work within the requirement of the inclusionary housing program and produce housing.

To further ensure the program does not pose a constraint, the City has included a monitoring process.

Other actions that the City of Oxnard will continue to improve compliance assessment for all its HUD funded programs and projects by 1) monitoring program and financial performance; 2) compliance with Environmental review: each project is reviewed for compliance with the National Environmental Protection Act. The City has a consulting agreement with Rincon to assist and perform the environmental reviews for housing developments and facility improvement projects, more complicated, and time consuming projects; 3) Labor Compliance Act: the City reviews and perform the contract administration of all CDBG-funded construction projects; 4) Section 3 Compliance: this function is also performed by the City; 5) Procurement and Purchasing: The City has its own procurement and purchasing policies managed by staff in the Finance Department; 6) Partnerships with Citizen Advisory Groups: Inter-Neighborhood Council Forum, Commission on Homelessness, Parks and Recreation and Community Services Commission, Mobilehome Park Rent Review Board, and Senior Services Commission. 334
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Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4)
Introduction:

In addition to the 20% cap for Administration, the City of Oxnard also allocates 15% of 2021 CDBG funds for public services such as recreation programs for youth, homeless services, senior services and fair housing activities. The balance of the funds will be allocated to housing activities, code compliance and public facilities and improvements. In the event of an emergency (such as an earthquake, flooding, or hurricane ...) the City will cut the non-committed funds from other existing projects in order to fund the urgent need within the allowable range. However, the urgent need to meet the following tests: (1) the existing conditions pose a serious and immediate threat to the health and welfare of the community, (2) the existing conditions are recent or recently became urgent, generally 18 months, (3) the City cannot finance on its own, (4) and when other funding sources are not available.

Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0

2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0

3. The amount of surplus funds from urban renewal settlements 0

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0

5. The amount of income from float-funded activities 0
Total Program Income: 0
Other CDBG Requirements

1. The amount of urgent need activities 0
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2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00% HOME Investment Partnership Program (HOME)
Reference 24 CFR 91.220(l)(2)

1. A description of other forms of investment being used beyond those identified in Section 92.205 is as follows:

Other forms of local investments for housing that may be available to projects include financing from the City’s in-lieu fees, CDBG, and Permanent Local Housing Allocation (PLHA) funding. Additionally, the City also provides homebuyer assistance through the use of program income received from BEGIN and CALHOME State funded grant programs.

2. A description of the guidelines that will be used for resale or recapture of HOME funds when used for homebuyer activities as required in 92.254, is as follows:

Refer to Questions # 3 for Resale Provisions & procedures.

Recapture:

Provisions
• “In the event that the homebuyer fails to satisfy the requirements during the term of the loan, or otherwise defaults, the City shall exercise its legal rights, as set forth in the promissory note and deed of trust, in order to recover the monetary assistance previously provided to the maximum extent permitted by law.”
• “If the recapture provisions are triggered by a sale of the housing unit, (whether voluntary or involuntary –such as foreclosure) or other default, the City shall take all necessary steps to recover the full amount of HOME funds from the net proceeds. The phrase ‘net proceeds’ is defined as the sales price, minus the loan repayment of the first trust deed (other than HOME funds) and any closing costs.”
The HOME Program regulations allow the City to recapture the entire HOME Subsidy, in the event the loan recipient violates the affordability and or term period requirements. However, should the ‘net proceeds’ not cover the entire HOME Subsidy or not cover any of the HOME Subsidy, the City is required to forgive the remaining balance of the direct HOME Subsidy. • During the term of the loan, the homeowner must repay the loan if it is sold, transferred or 336
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refinanced without the City’s permission and/or with cash out to the homeowner or the homeowner does not occupy the residence as a primary residence.

Procedures
The City utilizes an agreement which includes restrictions, and a promissory note secured by a deed of trust which is recorded with the Ventura County Recorder’s Office.

Staff monitors and requires certification annually by the homeowner that the property is owner- occupied to determine if recapture provisions shall be invoked upon discovery of violations for owner-occupancy or unauthorized transfers.

The City will exercise the rights stipulated in the promissory note, secured by the deed of trust that was recorded with the County Recorder’s Office.

Should Borrower transfer (as that term is defined in the Note) the Property during the occupancy period, City shall require that Borrower pay from the net proceeds the full amount of the Loan. For purposes of this Loan Agreement, “net proceeds” shall mean the sales price minus loan repayment (other than CDBG funds) and closing costs.

In the event net proceeds are not sufficient to discharge the full amount of the Loan during the occupancy period plus enable the Borrower to recover his or her initial investment in the Property and documented costs of any capital improvements, Borrower shall share the net proceeds with City. The City’s share of the net proceeds shall be calculated as follows:
(Amount of Loan / Amount of Loan + Borrower’s Investment) = % of Net Proceeds that City is entitled to.

Should the net proceeds not discharge the full amount of the Loan, City shall forgive the remaining balance.

3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds? See 24 CFR 92.254(a)(4) are as follows:

Refer to Question #2 for Recapture provisions and procedures.

Resale
Provisions

During the affordability period, the homeowner must resell to another low-income homebuyer if the property is refinanced without the City’s permission and/or with cash out to the homeowner or the homeowner does not occupy the residence as a primary residence.

The original homebuyer receives a fair return on investment, (i.e., the homebuyer’s down payment plus capital improvements made to the house. It is important to note that in certain circumstances, 337
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such as a declining housing market where home values are depreciating, the original homebuyer may not receive a return on his or her investment because the home sold for less or the same price as the original purchase price); and

In the event that the homebuyer fails to satisfy the requirements during the term, or otherwise defaults, the City shall exercise its legal rights, as set forth in the Resale Restriction Agreement.

Procedures
The City utilizes a Resale Restriction Agreement (RRA) secured by a deed of trust which is recorded with the Ventura County Recorder’s Office.

Staff monitors and requires certification annually by the homeowner that the property is owner- occupied to determine if resale provisions shall be invoked upon discovery of violations for owner- occupancy or unauthorized transfers.

If the homeowner defaults or fails to satisfy requirements during the term, the City will exercise the rights stipulated in the Resale Restriction Agreement.

Property must be sold to an eligible low-income homebuyer which shall acquire the unit subject to the continuation of restrictions provided in the RRA through an assumption agreement.

The purchase price must be affordable for a low-income household who earns up to 80% of the area median income, provided by HUD. The monthly cost for principal, interest, taxes, insurance, HOA fees, utilities, and maintenance should not be more than 30% of the monthly income for the household or otherwise stated in the RRA. There is no preference to a particular segment of the low- income population.

The resale price is calculated using one of two ways methods described below. The method used is identified in the RRA:

Determined as the affordable housing cost for a family at 80% of AMI paying no more than 30% of the monthly income for the household or in accordance of California Health And Safety Code 50025.5, whichever is lesser, but not less than the original price paid by homebuyer, or Determination using a CPI method to calculate the increase (or decrease) in value of the property.

The U.S. Bureau of Labor Statistics Consumer Price Index – All Urban Consumers for the Los Angeles- Riverside- Orange Counties Area (all items based 1982-1984=100) provides the CPI on the date of the calculation and the CPI on the purchase date. The calculation is the CPI on the date of the calculation minus the CPI on the purchase date, plus the cost of improvements to property evidenced with receipts, less 7% depreciation, plus the costs of bringing the housing unit up to current building codes and in a salable condition.

4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a description of the refinancing guidelines required that 338
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will be used under 24 CFR 92.206(b), are as follows:

The City currently does not have any plans to invest HOME funds in this type of activity.

Emergency Solutions Grant (ESG)
Reference 91.220(l)(4)

1.Include written standards for providing ESG assistance (may include as attachment) The City does not provide any direct assistance under the HESG program any longer. All written standards vary by service providers and assistance type. However, all providers must ensure recipients meet the minimum qualifications established by HUD for each eligible funded activity.

HESG Policies and Handbook are provided to all HESG subrecipients.

2.If the Continuum of Care has established centralized or coordinated assessment system that meets HUD requirements, describe that centralized or coordinated assessment system.

The Regional Ventura County Continuum of Care Alliance has established centralized or coordinated assessment system, Pathways to Home, that provides coordination intake as well as systems to avoid duplication of effort and redundancies.

Pathways to Home is centralized to provide identical information and system-wide tracking through HMIS, of all homeless individuals who seek and /or receive assistance at any one of the various service providers, or through the County directly.

3.Identify the process for making sub-awards and describe how the ESG allocation available to private nonprofit organizations (including community and faith-based organizations).

The process for making all sub-awards for HESG recipients are as follows:
a. The City formally posts the Notice of Available Funds (NOFA) in the regional newspaper, on the City's website, and emails and paper mail are sent to all existing and potential service providers from Ventura to Los Angeles.
b. All interested agencies attend information workshop/application training on the process, which includes all deadline dates and times.
c. Interested agencies then submit their application, project overview and qualifications d. The funding recommendations are adjusted to meet the available resources and cap requirements; reviewed by management and then submitted to the City Council for approval. e. All applicants are contacted and urged to attend the City Council meeting in which the items fall on the agenda. All supporting comments and grievances are done at this time. 339
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f. The Mayor and City Council directs the City Manager and staff to move forward with final processing.
g. Staff prepare all contracts for execution. Additionally, all internal processes are completed in order to encumber funds to each individual agency.
h. Contracts are completed and services can begin on July 1. i. All HESG contracts are awarded for two years

4.If the jurisdiction is unable to meet the homeless participation requirement in 24 CFR 576.405(a), the jurisdiction must specify its plan for reaching out to and consulting with homeless or formerly homeless individuals in considering policies and funding decisions regarding facilities and services funded under ESG.

The City meets the homeless participation requirement by having a homeless and formerly homeless person serve on the City's Commission on Homelessness. In addition, each entity receiving city HESG funding is also asked to provide information as to how they involve the homeless.

5.Describe performance standards for evaluating ESG.

PERFORMANCE MEASURES
Performance measures are in place to ensure the efficient administration of all HESG funded activities. Additionally, along with the utilization of the HMIS, these measures will hopefully help to reduce the length of time of family and individuals remain homelessness, reduce the overall incidence of homelessness, and monitor the overall use of emergency shelters. Some of the activity measures are as follows:
• Emergency Shelters: Excluding winter shelters, must be able to document placement of a minimum of 10 percent of the homeless persons or households served in the Program Year into transitional or permanent housing.
• Transitional Housing: must be able to document placement of a minimum of 50 percent of the households who completed the transitional housing program in the Program Year into permanent housing. "Household" is defined as all clients including single individuals and families. • Rapid Re-housing: must show continued housing of clients receiving assistance for at least three months after receiving assistance. This should be done via case management of clients, documentation and HMIS entry and exit dates.
• Eviction Prevention: must show continued housing of clients receiving assistance for at least three months. This should be done via case management of clients, documentation and HMIS entry and exit dates.
• All clients, with the exception of victims of domestic violence, must be entered into the Regional HMIS within 15 days of receiving service(s), and must be exited from the system within 30 day of 340
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program completion or termination.
• MINIMUM STANDARDS: Sub-grantees are expected to have taken steps to meet the Minimum Standards for Homeless Programs within thirty days of executing the Program Year contract. • BUILDING AND HABITABILITY STANDARDS: Any building for which HESG funding is used for renovation, major rehabilitation or conversion must meet local government safety and sanitation standards. In addition, the Sub-Grantee must meet a number of basic standards to ensure that shelter and housing facilities funded through the HESG program are safe, sanitary and adequately maintained.
• MONITORING: City staff will monitor the use of grant funds through a combination of a thorough review of submitted reports, review of audit or financial statements, and monitoring and site visits.

The City will continue to develop and implement eligible activities using the grant funds and through the monitoring and review processes and techniques in order to comply with the federal specific requirements.

Homeless Assistance Division continues to fund all the activities prescribed in the HEARTH act. With the sub-recipients cooperation, the City's HESG will continue to provide substantial additional leverage funds to invest in the various programs in order to assist the homeless population toward the goal of reduction and ending homelessness. Also, HESG limits the cost categories for administration and planning to 7.5% or $16,466 and 60% for street outreach and emergency shelter $131,730; total $148,196 for those cost categories. The City's 2021 action plan allows the maximum toward $16,466 administration and planning, and a total of $71,355 or 32.5% towards rapid re-housing support. 341
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342
City of Oxnard
2020 Annual Action Plan –
4th Amendment
DRAFT
May 2022
Prepared by:

City of Oxnard – Housing Department – Grants Management 435 South D Street, Oxnard, California, 93030
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Expected Resources
AP-15 Expected Resources – 91.220(c)(1,2)
Introduction
FOURTH ACTION PLAN AMENDMENT UPDATE – City of Oxnard amendment to change activities to the HEARTH Emergency Solutions Grant (HESG) to the first year 2020 Annual Action Plan in the 2020-2024 Ventura County Regional Consolidated Plan, per City of Oxnard Council Action on June 16, 2020. This is a substantial amendment and requires the fourth amendment to this document. The amendment is exclusively for the HESG funds as changes to specific projects have been identified in the AP-38 of this report.

THIRD ACTION PLAN AMENDMENT UPDATE – City of Oxnard CARES Act amendment to add specific projects to the Emergency Solutions Grant (CARES ACT) (ESG-CV) to the first year 2020 Annual Action Plan in the 2020-2024 Ventura County Regional Consolidated Plan, per City of Oxnard Council Action on October 6, 2020. This is the third amendment to this document. The amendment is exclusively for the ESG-CV funds as specific projects have been identified in the AP-38 of this report, and the unallocated funds have been re-allocated to emergency shelter services.

Housing and community development resources are currently available in Ventura Urban County and Entitlement Jurisdictions include:
Community Development Block Grant (CDBG) funds
HOME Investment Partnerships Program (HOME) funds
Emergency Solutions Grant (ESG) funds
General funds (tax levy)
Housing Successor Funds (formerly low-moderate Redevelopment Agency Funds) HUD Section 108 Loan funds
HUD Housing Choice Voucher Program (through the Area Housing Authority of Ventura County, Oxnard Housing Authority, Housing Authority of the City of San Buenaventura, Santa Paula 344
Housing Authority, and the Housing Authority of the City of Port Hueneme) California Housing Finance Agency funds (CalHFA)
State Housing and Community Development (HCD) housing funds State transportation funds
Ventura County Housing Trust Fund
CARES Act Community Development Block Grant (CDBG-CV) funds CARES Act Emergency Solutions Grant (ESG-CV) funds
Anticipated Resources
Expected Amount Available Year 1Progra
m
Sourc
e of
Funds
Uses of Funds
Annual
Allocatio
n: $
Progra
m
Income
: $
Prior
Year
Resource
s: $
Total:
$
Expected
Amount
Available
Remainde
r of
ConPlan
$
Narrative
Description
CDBG public
-
feder
al
Acquisition
Admin and
Planning
Economic
Developmen
t
Housing
Public
Improvemen
ts
Public
Services
2,573,99
6 100,00
0 352,000
3,025,99
6 10,406,06
7 Block grant
from HUD
to address
housing,
community
developme
nt, and
economic
developme
nt needs.
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Expected Amount Available Year 1Progra
m
Sourc
e of
Funds
Uses of Funds
Annual
Allocatio
n: $
Progra
m
Income
: $
Prior
Year
Resource
s: $
Total:
$
Expected
Amount
Available
Remainde
r of
ConPlan
$
Narrative
Description
HOME public
-
feder
al
Acquisition
Homebuyer
assistance
Homeowner
rehab
Multifamily
rental new
construction
Multifamily
rental rehab
New
construction
for
ownership
TBRA 775,947
100,00
0 0 875,947 3,256,502
Grant from
HUD to
address
affordable
housing
needs.

ESG public
-
feder
al
Conversion
and rehab
for
transitional
housing
Financial
Assistance
Overnight
shelter
Rapid re-
housing
(rental
assistance)
Rental
Assistance
Services
Transitional
housing 221,083 0 0 221,083 840,722
Grant from
HUD to
address
needs and
services for
homeless
persons or
persons at
risk of
becoming
homeless.
346
Expected Amount Available Year 1Progra
m
Sourc
e of
Funds
Uses of Funds
Annual
Allocatio
n: $
Progra
m
Income
: $
Prior
Year
Resource
s: $
Total:
$
Expected
Amount
Available
Remainde
r of
ConPlan
$
Narrative
Description
Other public
-
feder
al
Other
8,343,37
2 0 0
8,343,37
2 0
$5,255,055
in ESG-CV
funding to
prevent,
prepare for,
and
respond to
the
coronavirus
pandemic
among
individuals
and families
who are
homeless or
receiving
homeless
prevention
activities to
mitigate
impacts of
COVID-19
Table 1 - Expected Resources – Priority Table
Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied The jurisdictions leverage federal resources against other sources of federal, state, local, and private funding to maximize the impact of CDBG, HOME, and ESG funds. Leveraging varies from activity to activity depending on the project scope. For instance, the Federal Low-Income Housing Tax Credit (LIHTC), historic tax credits, and various affordable housing loan and grant products from the CA Department of Housing and Community Development and the Federal Home Loan Bank can be leveraged with HOME funding to develop affordable housing.

Although the CDBG program does not require a match, the HOME program and the ESG program require funding match. The HOME program requires a 25 percent non-federal cash or non-cash match of the 347
annual grant amount or entitlement, less 10 percent for administration and five percent for Community Housing Development Organization (CHDO) operating support.

ESG match is required on a one-to-one basis (100 percent match). ESG grantees report required match detail to the Ventura County Continuum of Care (CoC) on a monthly or semi-annual basis. Matching contributions from ESG grantees (cash or non-cash) may be obtained from any source, including any federal source other than the ESG program, as well as state, local, and private sources, per 24 CFR 576.201. 348
If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan Most County-owned property is used to house County operations or is deed-restricted, limiting its feasibility for new uses. The County has been evaluating land it owns, as it becomes available, for the purpose of providing affordable housing and will continue to consider land that is deemed as surplus for the needs identified in the Regional Consolidated Plan. The County has initiated the use of a surplus building in San Buenaventura for a year-round emergency shelter for homeless persons. The building is currently being renovated and is expected to begin serving clients early in 2020. Additionally, late in 2019 the County released a Request for Qualifications and Concept Proposals for a County-owned property located in the unincorporated area for an affordable housing development, with a permanent supportive housing component.

Discussion
Anticipated CARES Act funding is included in "Other" section in table above, $3,088,367 in CDBG-CV funds to be used to prevent, prepare for and respond to the coronavirus and $5,255,055 in ESG-CV funding to prevent, prepare for, and respond to the coronavirus pandemic among individuals and families who are homeless or receiving homeless prevention activities to mitigate the impacts of COVID-19. 349
Annual Goals and Objectives
AP-20 Annual Goals and Objectives
Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
1 Improve Supply
of Affordable
Housing
2020 2024 Affordable
Housing
New Rental Housing
Housing Support and
Stability
Homeownership
Opportunities
Rehabilitation &
Preservation of
Existing Housing
Assistance for Senior
Residents
Disaster Planning
and Recovery
CDBG:
$1,030,153
HOME:
$788,353
CDBG-CV:
$1,205,948
Rental units constructed: 5
Household Housing Unit
Rental units rehabilitated: 8
Household Housing Unit
Homeowner Housing Added: 6
Household Housing Unit
Tenant-based rental assistance /
Rapid Rehousing: 90 Households
Assisted
Housing Code
Enforcement/Foreclosed Property
Care: 2000 Household Housing Unit
2 Enhance
Economic
Stability
2020 2024 Non-Housing
Community
Development
Increase Job Skills
Facade
Improvements
Local
Entrepreneurship
CDBG-CV:
$400,000
Jobs created/retained: 20 Jobs
Businesses assisted: 20 Businesses
Assisted
350
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
3 Increase Social
Services
2020 2024 Non-Homeless
Special Needs
Housing Support and
Stability
Assistance for Senior
Residents
Social Services
Youth Activities and
Services
Disaster Planning
and Recovery
CDBG:
$401,099
CDBG-CV:
$563,510
Public service activities other than
Low/Moderate Income Housing
Benefit: 28300 Persons Assisted
Public service activities for
Low/Moderate Income Housing
Benefit: 150 Households Assisted
4 Work to End
Homelessness
2020 2024 Homeless Housing Support and
Stability
Homelessness
ESG:
$221,083
CDBG-CV:
$301,236
ESG-CV:
$4,732,505
Tenant-based rental assistance /
Rapid Rehousing: 45 Households
Assisted
Homeless Person Overnight
Shelter: 505 Persons Assisted
Homelessness Prevention: 20
Persons Assisted
Other: 300 Other
351
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
5 Create Quality
Neighborhoods
2020 2024 Non-Housing
Community
Development
Housing Support and
Stability
Assistance for Senior
Residents
Streets and
Streetscapes
Parks and
Community Space
Disaster Planning
and Recovery
Utilities and Public
Infrastructure
CDBG:
$707,945
Public Facility or Infrastructure
Activities other than
Low/Moderate Income Housing
Benefit: 125000 Persons Assisted
352
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
6 Effective
Administration
2020 2024 Planning and
Administration
New Rental Housing
Housing Support and
Stability
Homeownership
Opportunities
Rehabilitation &
Preservation of
Existing Housing
Assistance for Senior
Residents
Increase Job Skills
Facade
Improvements
Local
Entrepreneurship
Social Services
Youth Activities and
Services
Homelessness
Streets and
Streetscapes
Parks and
Community Space
Disaster Planning
and Recovery
Utilities and Public
Infrastructure
CDBG:
$534,799
HOME:
$87,594
CDBG-CV:
$617,673
ESG-CV:
$522,500
Other: 0 Other
Table 2 – Goals Summary
353
Goal Descriptions
Goal Name Improve Supply of Affordable Housing1
Goal
Description
Create and preserve stable, safe, and resilient affordable housing opportunities for homeowners and renters including special needs groups such as farmworkers, persons with disabilities, and the elderly throughout Ventura County.

Provide housing support to households impacted by COVID-19. CDBG-CV funds will be used to prevent, prepare for and respond to coronavirus.

Goal Name Enhance Economic Stability2
Goal
Description
Enhance economic stability and prosperity by increasing economic opportunities for residents through job skills training and promotion of local entrepreneurship.

Provide economic development support to businesses impacted by COVID-19. CDBG-CV funds will be used to prevent, prepare for and respond to coronavirus.

Goal Name Increase Social Services3
Goal
Description
Increase access to health and wellness services, youth activities, senior activities, and social service activities for residents.

Public service activities supporting response to COVID-19. CDBG-CV funds will be used to prevent, prepare for and respond to coronavirus.

Goal Name Work to End Homelessness4
Goal
Description
Work alongside the Ventura County Continuum of Care to end homelessness within Ventura County by providing housing, emergency shelter, and social services to homeless persons or those at risk of homelessness.

Provide homeless service activities for persons experiencing homelessness impacted by COVID-19. ESG-CV funds will be used to prevent, prepare for and respond to coronavirus pandemic among individuals and families who are homeless or receiving homeless prevention activities to mitigate impacts of COVID-19. CDBG-CV funds will be used to prevent, prepare for and respond to coronavirus.
354
Goal Name Create Quality Neighborhoods5
Goal
Description
Enhance access to quality, resilient, and livable neighborhoods by improving publicly owned facilities and infrastructure such as parks, streets, sidewalks, and community buildings, including improving accessibility to meet Americans with Disabilities Act (ADA) standards.

Goal Name Effective Administration6
Goal
Description
Create and maintain effective housing and community development programs that address the priority needs listed within the Consolidated Plan, comply with all U.S. Housing and Urban Development (HUD) requirements, and achieve the goals and objectives set out by each Ventura County jurisdiction.

Administrative tasks supporting activities to prevent, prepare for and respond to coronavirus. (CDBG-CV 20% cap of Allocation and ESG-CV 10% cap of Allocation). Subject to the CARES Act and emergency policy from HUD, including program regulations and waivers.
355
Projects
AP-35 Projects – 91.220(d)
Introduction
These are 2020 Plan year Projects designed to accomplish the goals and objectives of the 2020 AAP. The 2020 Projects will organize Activities in IDIS under the Projects setup in this section of AAP. The Projects are New Rental Housing, Housing Support and Stability, Homeownership Opportunities, Rehabilitation and Preservation, Assistance for Senior Residents, Other Public Services, Youth Activities and Services, Homelessness, Parks and Community Space, Public Facilities and Improvements, Public Facilities-Fire Protection Equipment and Administration and Planning.

Additionally, three new projects will be used to track activities as a result of CARES Act Amendment, CV- COVID RESPONSE, CV-ADMINISTRATION AND ESG20-OXNARD.

Projects
# Project Name
1 NEW RENTAL HOUSING
2 HOUSING SUPPORT AND STABILITY
3 HOMEOWNERSHIP OPPORTUNITY
4 REHABILITATION AND PRESERVATION
5 ASSISTANCE FOR SENIOR RESIDENTS
6 OTHER PUBLIC SERVICES
7 YOUTH ACTIVITIES AND SERVICES
8 HOMELESS ASSISTANCE
9 PARKS AND COMMUNITY SPACE
10 PUBLIC FACILITIES AND IMPROVEMENTS
11 PUBLIC FACILITIES-FIRE PROTECTION EQUIPMENT
12 ADMINISTRATION
13 CV-COVID RESPONSE
14 CV-ADMINISTRATION
15 ESG20-OXNARD
Table 3 – Project Information
Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
The allocation priorities are based on the annual needs identified in coordination with other city departments. Public service allocations are determined by the participation from other providers to meet the goals of the ConPlan. HOME funds are balanced between development projects and single 356
family housing needs. HESG allocation are targeted exclusively for the needs of the homeless population.
357
AP-38 Project Summary
Project Summary Information
358
Project Name NEW RENTAL HOUSING
Target Area
Goals Supported Improve Supply of Affordable Housing
Needs Addressed New Rental Housing
Funding HOME: $788,353
Description PARTICIPATION IN HOUSING DEVELOPMENT FUNDING ASSISTANCE Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed
activities
5 LOW INCOME HOUSEHOLDS
Location Description CITY OF OXNARD. CALIFORNIA
1 Planned Activities FINANCIAL ASSISTANCE TO A COMMUNITY HOUSING DEVELOPMENT ORGANIZATION FOR THE DEVELOPMENT OF 5 HOUSING UNITS FOR LOW INCOME HOUSEHOLDS IN OXNARD. THIS PROJECT INCLUDES 15% OF HOME ALLOCATION SET ASIDE FOR CHDO'S, OR $131,392.

Project Name HOUSING SUPPORT AND STABILITY
Target Area
Goals Supported Improve Supply of Affordable Housing
Needs Addressed Housing Support and Stability
Funding CDBG: $200,000
Description HOUSING SERVICES
Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed
activities
5 HOUSING UNIT, 8 HOUSEHOLDS (REHABILITATION ), 6 HOUSING UNITS- HOUSING SERVICE; TOTAL OF 19 HOUSEHOLDS
Location Description VARIOUS LOCATIONS THROUGHOUT CITY OF OXNARD 2 Planned Activities HOUSING SERVICES FOR LOW - MODERATE INCOME HOUSING

HOUSEHOLDS
Project Name HOMEOWNERSHIP OPPORTUNITY3
Target Area
359
Goals Supported Improve Supply of Affordable Housing
Needs Addressed Homeownership Opportunities
Funding CDBG: $125,000
Description HOMEOWNERSHIP ASSISTANCE
Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed
activities
6 HOUSEHOLDS ASSISTED
Location Description VARIOUS LOCATIONS THROUGHOUT CITY OF OXNARD Planned Activities HOMEOWNERSHIP ASSISTANCE FOR LOW-MODERATE INCOME

HOUSING HOUSEHOLDS
Project Name REHABILITATION AND PRESERVATION
Target Area
Goals Supported Improve Supply of Affordable Housing
Needs Addressed Rehabilitation & Preservation of Existing Housing Funding CDBG: $705,153
Description REHABILITATION OF HOUSING UNITS; CODE ENFORCEMENT AND

COMPLIANCE
Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed
activities
8 HOUSEHOLDS HOUISNIG UNITS
2,000 HOUSEHOLD HOUSING UNITS (CODE COMPLIANCE)
Location Description VARIOUS LOCATIONS THROUGHOUT CITY OF OXNARD 4 Planned Activities AFFORDABLE HOUSING RENTAL UNITS FOR LOW-MODERATE INCOME HOUSEHOLDS; SUPPORT THE CODE ENFORCEMENT ACTIVITIES OF THE

CITY OF OXNARD DEVELOPMENT SERVICES TO IMPROVE QUALITY OF

LIFE AND PROPERTY ISSUES
Project Name ASSISTANCE FOR SENIOR RESIDENTS
Target Area
5 Goals Supported Increase Social Services
360
Needs Addressed Assistance for Senior Residents
Funding CDBG: $47,500
Description PUBLIC SERVICES SUBJECT TO 15% CAP OF 2021 CDBG ALLOCATION AND PROGRAM INCOME. FUNDING FOR SENIOR SERVICES TO INCREASE

THE QUALITY OF LIFE
Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed
activities
300 PERSONS WILL BE ASSITED WITH SENIOR SERVICES
Location Description CITY-WIDE
Planned Activities 1) ASSISTING WITH DAILY NEEDS FOR SENIORS BY CAREGIVERS

VOLUNTEERS ASSISTING THE ELDERLY, CITY OF OXNARD
RECREATION AT 2) PALM VISTA SENIOR CENTER
Project Name OTHER PUBLIC SERVICES
Target Area
Goals Supported Increase Social Services
Needs Addressed Social Services
Funding CDBG: $149,299
Description PUBLIC SERVICES SUBJECT TO 15% CAP OF 2021 CDBG ALLOCATION AND PROGRAM INCOME. FUNDING FOR SENIOR SERVICES TO INCREASE

THE QUALITY OF LIFE
Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed
activities
125 LOW-INCOME INDIVIDUALS WILL BE ASSISTED WITH SUBSIDIZED HEALTH CARE SERVICES, FAIR HOUSING SERVICES WILL ASSIST 150 FAMILIES, AND 150 HOMELESS INDIVIDUALS WILL BE ASSISTED WITH EMERGENCY SHELTER AND SERVICES.

Location Description VARIOUS LOCATIONS THROUGHOUT CITY OF OXNARD 6 Planned Activities 1) CITY OF OXNARD FAIR HOUSING PROGRAM, 2) EMERGENCY SHELTER

FOR HOMELESS BY COUNTY OF VENTURA HUMAN SERVICES AGENCY RAIN PROGRAM, 3) HOMELESS SERVICES BY SHELTER CARE RESOURCES, 4) SUBSIDIZED HEALTH CARE SERVICES BY LIVINGSTON MEMORIAL

VISITING NURSES ASSOCIATION
361
Project Name YOUTH ACTIVITIES AND SERVICES
Target Area
Goals Supported Increase Social Services
Needs Addressed Youth Activities and Services
Funding CDBG: $204,300
Description PUBLIC SERVICES SUBJECT TO 15% CAP OF 2021 CDBG ALLOCATION AND PROGRAM INCOME. FUNDING FOR YOUTH RECREATIONAL AND EDUCATIONAL PROGRAMS; YOUTH FROM LOW- AND MODERATE-
INCOME HOUSEHOLDS.

Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed
activities
1700 YOUTH WILL BE ASSISTED WITH YOUTH SERVICES/RECREATIONAL

AND EDUCATIONAL PROGRAMS IN LOW-MOD NEIGHBORHOODS
Location Description VARIOUS LOCATIONS THROUGHOUT CITY OF OXNARD 7 Planned Activities CITY OF OXNARD RECREATION AT 1) COLONIA GYM, 2) COLONIA BOXING GYM, 3) COLONIA RECREATION CENTER, 4) POLICE ACTIVITIES LEAGUE, 5) RECREATION ON THE GO AND 6) COLONIA LIBRARY

EDUCATIONAL PROGRAM
Project Name HOMELESS ASSISTANCE
Target Area
Goals Supported Work to End Homelessness
Needs Addressed Homelessness
Funding ESG: $221,083
Description MERGED EXPECTED RESOURCES, PROJECT FUNDING AND NARRATIVES WITH PROJECT ESG20-OXNARD. THIS PROJECT IS NOT AVAILABLE FOR ACTIVITIES.

Target Date 6/30/2021
8 Estimate the number
and type of families
that will benefit from
the proposed
activities
KINGDOM CENTER WILL PROVIDE EMERGENCY SHELTER TO 140
INDIVIDUALS; TURNING POINT WILL PROVIDE EMERGENCY SHELTER TO 15 MENTALLY-ILL PERSONS; CITY OF OXNARD HOUSING DEPARTMENT, HOMELESS DIVISION WILL PROVIDE STREET OUTREACH TO 100
INDIVIDUALS; RAPID RE-HOUSING TO 15 HOMELESS HOUSEHOLDS and HOMELESS PREVENTION ASSISTANCE TO 20 HOMELESS PERSONS
362
Location Description VARIOUS LOCATIONS THROUGHOUT CITY OF OXNARD Planned Activities 1) ADMINISTRATION OF HESG BY CITY OF OXNARD, 2) KINGDOM CENTER WILL PROVIDE EMERGENCY SHELTER AND , 3) EMERGENCY SHELTER FOR MENTALLY ILL BY TURNING POINT FOUNDATION, 4) CITY

OF OXNARD HOUSING DEPARTMENT, HOMELESS DIVISION WILL
PROVIDE STREET OUTREACH, 4) RAPID RE-HOUSING, AND 5)

HOMELESS PREVENTION
Project Name PARKS AND COMMUNITY SPACE
Target Area
Goals Supported Create Quality Neighborhoods
Needs Addressed Parks and Community Space
Funding CDBG: $118,000
Description PUBLIC IMPROVEMENTS OF PUBLIC PARKS AND COMMUNITY SPACE

WITHIN LOW- AND MODERATE INCOME AREAS
Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed
activities

THIS PROJECT WILL ACCOUNT FOR TANGIBLE IMPROVEMENTS TO

PUBLIC IMPROVEMENTS IN LOW-MOD CENSUS TRACT
NEIGHBORHOODS. THE ACTIVITIES WILL TARGET LOW-MOD CENSUS TRACT NEIGHBORHOODS, ESTIMATED AT 60,000 PERSONS.

Location Description LOW AND MODERATE INCOME AREAS
9 Planned Activities 1) PLEASANT VALLEY PARK BALL COURT AND 2) LA COLONIA GREEN ALLEYS
Project Name PUBLIC FACILITIES AND IMPROVEMENTS
Target Area
Goals Supported Create Quality Neighborhoods
Needs Addressed Utilities and Public Infrastructure
Funding CDBG: $746,945
Description PUBLIC FACILITIES AND IMPROVEMENTS
10 Target Date 6/30/2021
363
Estimate the number
and type of families
that will benefit from
the proposed
activities

THIS PROJECT IS CITY-WIDE AND WILL ACCOUNT FOR IMPROVEMENTS TO CITY FACILITIES. THE CITY-WIDE ACTIVITIES WILL ASSIST APPROX 209,000 PERSONS, OF WHICH OVER 60% ARE LOW/MOD INCOME
RESIDENTS, ESTIMATED AT 125,000 PERSONS
Location Description CITY-WIDE
Planned Activities 1) HOMELESS SHELTER PORTABLE FACILITIES, 2) MULTI SERVICE CENTER REHABILITATION, 3) ONE STOP FACILITY AND 4) POLICE ACTIVITY LEAGUE (PAL) REHABILITATION 5)HOMELESS SHELTER IMPROVEMENTS AT 1450 SOUTH ROSE AVE
Project Name PUBLIC FACILITIES-FIRE PROTECTION EQUIPMENT Target Area
Goals Supported Create Quality Neighborhoods
Needs Addressed Disaster Planning and Recovery
Utilities and Public Infrastructure
Funding CDBG: $195,000
Description PUBLIC FACILITIES -FIRE PROTECTION EQUIPMENT Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed
activities

THIS PROJECT IS CITY-WIDE AND WILL ACCOUNT FOR IMPROVEMENTS TO PUBLIC FACILITIES-FIRE PROTECTION EQUIPMENT. THE CITY-WIDE ACTIVITIES WILL ASSIST APPROX 209,000 PERSONS, OF WHICH OVER 60% ARE LOW/MOD INCOME RESIDENTS, ESTIMATED AT 125,000
PERSONS.

Location Description CITYWIDE
11 Planned Activities 1) EMERGENCY OPERATIONS CENTER
Project Name ADMINISTRATION
Target Area
12 Goals Supported Effective Administration
364
Needs Addressed New Rental Housing
Housing Support and Stability
Homeownership Opportunities
Rehabilitation & Preservation of Existing Housing
Assistance for Senior Residents
Increase Job Skills
Facade Improvements
Local Entrepreneurship
Social Services
Youth Activities and Services
Homelessness
Streets and Streetscapes
Parks and Community Space
Disaster Planning and Recovery
Utilities and Public Infrastructure
Funding CDBG: $534,799
HOME: $87,594
Description ADMINISTRATION AND PLANNING COSTS SUBJECT TO CAPS FOR EACH FUNDING SOURCE; CDBG (20% of Allocation & PI) AND HOME (10% of Allocation & PI)
Target Date 6/30/2021
Estimate the number
and type of families
that will benefit from
the proposed
activities

ADMINISTRATION AND PLANNING ACTIVITIES WILL BENEFIT FAMAILIES CITYWIDE. AN ESTIMATED 209,000 PERSONS WILL BENEFIT FROM THIS ACTIVITY OF WHICH OVER 60% ARE LOW- AND MODERATE- INCOME RESIDENTS.

Location Description CITYWIDE
Planned Activities COORDINATION OF ALL CDBG AND HOME ADMINISTRATION AND

PLANNING ACTIVITIES
Project Name CV-COVID RESPONSE
Target Area
13 Goals Supported Enhance Economic Stability
Increase Social Services
Work to End Homelessness
365
Needs Addressed Housing Support and Stability
Increase Job Skills
Facade Improvements
Local Entrepreneurship
Social Services
Youth Activities and Services
Homelessness
Funding CDBG-CV: $2,470,694
Description CDBG activities to prevent, prepare for and respond to coronavirus.

Subject to the CARES Act and emergency policy from HUD, including program regulations and waivers. The CV-COVID RESPONSE activities total $2,470,694.

Target Date 6/30/2022
Estimate the number
and type of families
that will benefit from
the proposed
activities
An estimated 21,000 person will benefit from the Fire Paramedicine activity for low and moderate income residents. 21,000 persons will be assisted with Food Share activity; 14,000 persons will be assisted with Health Sanitation activity; 250 homeless individuals will be assisted with emergency shelter and services; 150 youth will be assisted with youth services and educational programs; 10 persons will be assisted by job development and training; rental assistance program will assist 500; and technical assistance activity will assist 20 businesses. These activities are in low-moderate income neighborhoods.

Location Description Citywide and Low and Moderate Income Areas.

Planned Activities City of Oxnard Fire Department will provide 1) Fire Paramedicine & PPE; City of Oxnard Cultural & Community Services will provide 2) Food Share, 3) Health-Sanitation Program, 4) Homeless Shelter Expansion, 5) Homework Center at Colonia Gym, South Oxnard Center, Durley Park Youth Center; City of Oxnard Housing Department will provide 6) Homeless Outreach, 7) Homeless Encampment Response, 8) Vocational Job Development & Training, 9) Business Improvement-South Oxnard; City of Oxnard Housing Authority will provide 10) Rental Assistance Program; and Community of Action of Ventura County will provide 11) Oxnard Homeless Services.

Project Name CV-ADMINISTRATION
Target Area
14 Goals Supported Effective Administration
366
Needs Addressed Housing Support and Stability
Increase Job Skills
Facade Improvements
Local Entrepreneurship
Social Services
Youth Activities and Services
Homelessness
Funding CDBG-CV: $617,673
Description Administrative tasks supporting activities to prevent, prepare for and respond to coronavirus. (20% cap of Allocation) Subject to the CARES Act and emergency policy from HUD, including program regulations and waivers. The CV-ADMINISTRATION Project total is $617,673.

Target Date 6/30/2022
Estimate the number
and type of families
that will benefit from
the proposed
activities
Administration and planning activities will benefit families citywide. An estimated 209,000 persons will benefit from this activity of which over 60% are low- and moderate- income residents.

Location Description Citywide.

Planned Activities Coordination of all CDBG-CV Administration and planning activities.

Project Name ESG20-OXNARD
Target Area
Goals Supported Work to End Homelessness
Needs Addressed Homelessness
15 Funding ESG: $221,083
ESG-CV: $5,255,005
367
Description HESG ANNUAL $221,083 - Administration and Planning costs subject to

7.5% Cap, or $16,581. HEARTH Emergency Solutions Grant funds to provide financial assistance to various service providers for Emergency Shelter and Street Outreach subject to 60% Cap; Homeless Prevention, Rapid Re-Housing, and HMIS activities to serve homeless individuals and families, and those at-risk of becoming homeless. Street Outreach and Emergency Shelter activities will be limited to 60% of HESG allocation, or $132,649. All HESG subrecipients are required by CITY OF OXNARD to provide matching funds of a dollar for every dollar HESG grant dollar received. ESG-CV ANTICPATED RESOURCES ALLOW $5,476,088 OF ESG-CV ACTIVITIES TO PREVENT, PREPARE FOR AND RESPOND TO CORONAVIRUS.

Target Date 6/30/2022
Estimate the number
and type of families
that will benefit from
the proposed
activities
HESG PY 2020 Annual grant will assist Kingdom Center with Emergency Shelter activity funds for 140 individuals; assist Turning Point with Emergency Shelter funds for 15 mentally ill persons; City of Oxnard Housing Department, Homeless Division with funds to contract for a provider to assist with Street Outreach to 100 individuals; Rapid Re- Housing to 15 Homeless households and Homeless Prevention assistance to 20 homeless persons.

Amendment (4th)- Updated: Turning Point will assist an additional 15 mentally ill persons with the Emergency Shelter funds. Mercy House will assist 8 homeless household with Rapid Rehousing funds.

With CARES Act, ESG-CV funds - Homeless activities planned are Emergency Shelter to 350 homeless persons; Rapid Re-Housing to 30 individuals; Street Outreach to 200 individuals.

Location Description Various locations throughout City of Oxnard. 368
Planned Activities PY 2020 HESG Annual activities will be; 1) Administration of HESG activities, 2) Kingdom Center will provide Emergency Shelter for families, 3) Emergency Shelter for mentally ill by Turning Point Foundation, 4) City of Oxnard Housing Department, Homeless Division will provide Street Outreach, 4) Rapid Re-Housing, and 5) Homeless Prevention.

AMENDMENT (4th)—Updated activities 4) Turning Point Foundation will provide Emergency Shelter, 5) Mercy House will provide Rapid Re- Housing.

AMENDMENT(3rd) – Updated activities
Oxnard ESG-CV funds will provide 1) Homeless Expansion Shelter (Mercy House – Emergency Shelter) at K Street, 2) Temporary Homeless Shelter at PAL (Mercy House Emergency Shelter), Emergency Shelter Maintenance (at K Street and PAL) 3) Temporary Emergency Shelter at 2nd Street (terminated), and Emergency Shelter (Turning Point Foundation), and Emergency Shelter Services (Ventura County Healthcare Services) 4) Case Management & Rapid Re-Housing, 5) Homeless Encampment Response-Outreach, 6) Street Outreach (Ventura County Health Care Services Agency and the Salvation Army) and 7) Tenant-Based Rental Assistance (United Way-Forward Home) and 8) Administration of ESG-CV.
369
AP-50 Geographic Distribution – 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed The primary national objectives of the ConPlan programs are to benefit LMI residents, therefore, the City’s CDBG funds will be targeted to extremely low, low, and moderate-income persons. The City has traditionally dedicated 100 percent of its CDBG resources to activities that exclusively benefit LMI persons. CDBG funds will be used to serve the LMI persons Citywide and in Low-Moderate Areas (LMA).

This trend is expected to continue in PY 2020. Also, the City will continue to assist the low-income persons citywide with HOME and HESG funds. The target areas are: (1) Citywide, with 89 percent of the total entitlement funds; and, (2) the LMA Census Tract, 11 percent. The total entitlement includes the administration and planning funding.

Geographic Distribution
Rationale for the priorities for allocating investments geographically The need for affordable housing (funded from CDBG and HOME) is present throughout the City. CDBG funds for direct benefit category-capital improvements and code enforcement are allocated based on the percentage of LMI persons within the LMA neighborhoods. Regarding the Public Services category of the CDBG funds, the proposed projects will focus on the basic needs of the residents such as health care, essential and supportive services, as well as housing services. The special population such as seniors, homeless and youth will continue to receive their funding for the healthcare needs, nutrition needs, education needs, shelter support and recreational needs.

HESG allocations are based on the limited clientele are distributed citywide.

HOME funds are distributed based on the income eligibility of the clients and citywide basis. These allocations also cover designated areas targeted by Code Compliance efforts to reduce and eliminate the deterioration of the areas through the Homeownership program as well as the Housing Rehabilitation program: homeowners will improve the beautiful appearance of the home and the safety of the neighborhood.

Discussion
As always, the City of Oxnard will continue to look for available public and private resources and creative ways to fund the needy programs.
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Affordable Housing
AP-55 Affordable Housing – 91.220(g)
Introduction
HOME affordable housing loans for down payment assistance or rehabilitation will leverage affordable housing loan programs, funded by State of CA, such as BEGIN and CAL-HOME. HOME development financing assistance will leverage development funds from State of California, developer equity, private financing, and tax credit financing.

Lower-income households continue to pay a high percentage of their income for housing, compared to other income groups. A large percentage of lower-income renters tend to experience overcrowding and inadequate housing conditions as housing problems. In order to help provide decent and affordable housing, and improve the social and economic status for LMI households in Oxnard, the following programs will be available during the next program year:

1. First time Homebuyer Loan Program

2. Homeownership Assistance Program

3. Rehabilitation of Single-Family and Mobile home Housing Units

4. Rehabilitation of Housing Rental Units

5. Construction of new affordable dwelling units

6. Preservation of 520 public housing rental units and 1,840 Section 8 vouchers (including 15 set aside vouchers for homeless persons and 67 VASH vouchers for veterans) One Year Goals for the Number of Households to be Supported Homeless 50
Non-Homeless 2,360
Special-Needs 250
Total 2,660
Table 4 - One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 2,145
The Production of New Units 5
Rehab of Existing Units 6
Acquisition of Existing Units 10
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One Year Goals for the Number of Households Supported Through Total 2,166
Table 5 - One Year Goals for Affordable Housing by Support Type Discussion
City of Oxnard's Affordable Housing Division (AHRD) offers HOME grant funds to finance homebuyer assistance and rehabilitation of owner-occupied single family housing for local residents. AHRD will also continue to provide financial assistance to Community Housing Development Organizations (CHDO) to develop affordable housing units throughout the City subject to available funding and as permitted by the funding source. Loan information is provided to interested residents at homeownership fairs, workshops, and on the City of Oxnard's Housing Department website. 372
AP-60 Public Housing – 91.220(h)
Introduction
Oxnard Housing Authority (OHA) currently administers 520 public housing units, 1,840 Section 8 rental assistance vouchers, which includes 67 VASH vouchers and provides support services through its Resident Services program and Family Self-Sufficiency (FSS) program. The needs of public housing residents are supported with a Resident Services program which offers a variety of services to families and youth on-site. The FSS program supports and promotes public housing and Section 8 families with homeownership opportunities and economic self-sufficiency. The FSS Program provides one-on-one counseling and individual assistance to families that participate in this program. Marking flyers for the residential rehabilitation program and the home buyer program are also available in the City's Housing Department lobby.

Actions planned during the next year to address the needs to public housing Modernization projects for the public housing units, where most needed, are funded through its Capital Fund program. Every 5 years the Capital Fund program conducts a PNA (Physical Need Assessment) throughout the entire housing units and sends out survey questionnaires to the residents to assess the physical deficiencies in their units. It also collects input from Maintenance and Public Housing Staff. All the collected deficiencies get translated into capital improvement projects and get tabulated into a 5 year action plan. Each year, in its Annual Plan and Statement, Capital Fund re-prioritizes those projects identified in the 5 year plan.

For Fiscal year 2020/21, the following capital improvement projects for public housing units are planned:

Cal 31-2 (Felicia Court) Roofing $250,000 Exterior Doors $220,000
Cal 31-8 (Palm Vista) Boiler Replacement $ 10,000
Cal 31-5 (Plaza Vista) Kitchen Cabinets $175,000
Cal 31-7 (Scattered sites) Kitchen Cabinets $350,000
Building Improvements $ 10,000

Total Planned projects for 2020 $1,015,000 In 2019, the Oxnard Housing Authority retired 144 public housing units, the impacted public housing residents were issued Section 8 Project Based Vouchers for the Las Cortes Project and any remaining families were given Section 8 tenant based vouchers to relocate to a unit in the private market.

Actions to encourage public housing residents to become more involved in management and 373
participate in homeownership
Homeownership opportunities are promoted by offering public housing families homeownership counseling services by Ventura County Community Development Corporation (VCCDC). In addition, families are informed of these services through its Family Self-Sufficiency Program and distribution of fliers to all households.

Public housing residents are encouraged to participate in public housing tenant associations that advocate on behalf of tenants to support efforts to improve public housing stock and living conditions.

If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance
Not Applicable
Discussion
In order to respond to the increasing need for affordable housing units within the community, OHA and the Housing Department will continue to seek new resources of financing new housing development projects and partnering with developers, owners, and CHDO's. 374
AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction
Jurisdictions that receive federal funds for homeless assistance are required to conduct a Point In Time Count (PIT) of homeless persons each year. The 2020 PIT count was conducted on January 29, 2020.

The "Ventura County 2020 Homeless Count and Subpopulation Survey: Final Report", published in April 2020. The report is at the following website https://s33020.pcdn.co/wp- content/uploads/2020/04/2020-VC-Homeless-Count-Report-Final.pdf In summary, the PIT count is a snapshot of homeless people who could be enumerated on one specific day. The 2020 PIT counted a total of 379 unsheltered homeless persons in Oxnard.

Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
In the previous twelve months the City of Oxnard established a year around homeless shelter and navigation center located on K Street in Oxnard. The City of Oxnard contracted Mercy House to operate the navigation center. The navigation center will continue its operation for the next twelve-month period and beyond. Oxnard has launched an effort to develop a new construction mixed-use development that will include a new and replacement navigation center and 110-bed homeless shelter plus other support services and fifty-four units of permanent supportive housing. We expect that this new project will be in operation within thirty-six months and will maintain the interim operation on K Street until relocation is possible.

During the next year, Oxnard will engage a new street outreach team to offer navigation for basic needs, services and shelter. The street outreach team will coordinate with Mercy House and the Oxnard Navigation Center as well as the Homeless Liaison Officers with the Oxnard Police Department.

Addressing the emergency shelter and transitional housing needs of homeless persons The emergency shelter and transitional housing needs of homeless persons are currently being addressed by several service providers throughout Ventura County. The emergency shelter needs in the area are met by the following providers: Mercy Housing in operation of the Oxnard Navigation Center, Ventura County Rescue Mission - single men over the age of 18 with rotating stay schedule, 10 nights in/5 nights out; Kingdom Center - emergency shelter for single women and women with children; Lighthouse Mission for Women and Children - single women and women with children; and Turning 375
Point Foundation - mentally ill individuals.

Transitional housing needs are currently being met by the following providers: Kingdom Center - single women and women with children; Khepera House - single men; Many Mansions - transition aged youth, single women and women with children; Turning Point Foundation - single mentally ill persons; Salvation Army - families, single parents and single persons; VC-HSA - families, single parents and children, and single persons; Project Understanding - families and single parent households.

Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
There are many providers that are working diligently to assist homeless persons from not only finding housing, but also to prevent further incidents of homelessness. The Oxnard Housing Authority has created a homeless preference in issuance of Housing Choice Vouchers and is actively offering permanent housing opportunities. During the 2019 – 2020 fiscal year the Oxnard Housing Authority expects to house fifty otherwise homeless families with the use of Housing Choice Vouchers.

The Ventura County Human Services Agency utilizes both County General Funds and the City's Emergency Solutions Grant to provide eviction prevention and rapid re-housing services to all of these populations; they will continue to do this in the forthcoming operating year. Additionally, Ventura County Veterans Services, Homeless Health Care and Ventura County Behavioral Health all work closely with the service providers to provide other supportive services to assist in reducing the incidence of homelessness as they have also done in the recent past.

OHA works in conjunction with the Veteran Administration to administer 67 housing vouchers for homeless veterans under the VASH program. This program targets chronically homeless veterans.

Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs
The CoC has documented discharge policies of all of the above mentioned services that spell out various directions to ensure persons are not discharged into homelessness. Additionally, as stated earlier, HSA works with qualifying low-income persons and families to avoid homelessness. This is done with the 376
utilization of HESG and Ventura County allocated general fund dollars. Under the CoC discharge policy, in fulfilling the State Mandated Policy (state law related to the discharge protocol), the following are found:

1. Health Care Facilities: the County health care system describes the discharge policy as interdisciplinary responsibility. For the persons who require ongoing medical and nursing care and who have no identifiable address they may be discharged to a respite program at the RAIN project, a County operated transitional housing project. Others, upon discharge routinely go to group homes, board and care facilities, or reunite with families and friends.

2. Mental Health Facilities: the Ventura County Medical Center Psychiatric Inpatient Unit with the collaboration of Ventura County Behavioral Health and various community agencies provide discharge planning and placement assistance to patients, when leaving the mental health facilities.

3. Foster care and other youth facilities: the goal is to provide assisted services to eligible youth and young adults between the ages of 16 and 21 in making a successful transition from foster care to independent living and achieve self-sufficiency. In addition to the County Children and Family Services, a Transitional Age Youth (TAY) center, operated by Pacific Clinic is also available.

4. Corrections programs and institutions: upon release, inmates are able to obtain housing in transitional and permanent housing programs, group homes, and sober living homes as well as with family and friends.

Discussion
The CoC has incorporated each of the following goals of Opening Doors into its 20-year plan to end homelessness:

1. Ending chronic homelessness through targeted street outreach (CDBG-Community Action-One Stop Shelter, CoC-Oxnard Homeless Outreach Program, VCHSA-Rapid Re-housing, HESG-Winter Warming Shelter), discharge planning and implementation of a housing first approach.

2. Preventing and ending homelessness among veterans by providing permanent supportive housing beds, in addition to Section 8 HUD VASH vouchers.

3. Preventing and ending homelessness for families, youth, and children by 2020 through rapid rehousing program and homeless prevention activities. The CoC set a path to ending all types of homelessness in its 10-year plan by implementing a coordinated assessment system-Pathways to Home. As a result, the number of chronic homeless, veterans, families, and youth continue to demonstrate positive results.

4. All of the above objectives are still in progress and will be folded into a regional plan and strategy lead by the County of Ventura.
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AP-75 Barriers to affordable housing – 91.220(j)
Introduction:

Barriers or constraints to the affordability of housing exist in many forms. A particular building code that to one sector might be interpreted as a “negative” public policy that acts as a barrier to affordable housing may to another sector be seen as a life-saving necessity – for example, seismic safety construction requirements. The same can be said for zoning and land use regulations. It should be noted that in Ventura County, local growth limitations have been adopted by direct ballot measures. Some of these measures entail costs which can affect housing supply and the cost of housing that is produced.

Barriers to exit homelessness include the lack of a permanent, year round shelter and the lack of housing units for those at the very low- and low- income spectrum. Because of the high cost to develop housing for these populations and limited public funding to subsidize the development of new affordable housing units, developers often do not have the resources to develop the number of units necessary to house this population. When this occurs, badly needed units go undeveloped, thus further limiting housing opportunities for those hardest to house.

Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment
Environmental review, general planning, zoning, and related local land use regulations and development standards are all extensions of local government police powers to protect life and property, minimize nuisances, and achieve a desired quality of life as expressed through a participatory democratic process.

Certain barriers to affordability are imposed by the mandates created by State Law (such as preparing and adopting a General Plan and conducting environmental reviews), are adopted for safety or civil rights reasons (such as the imposition of seismic construction standards in quake-prone areas, or requiring compliance with accessibility or visitability design standards), or enacted to remedy or prevent a specific local issue (such as requiring landscaping to deter graffiti). The term “barrier” should not be interpreted in the context that local development standards and development review procedures are inhibiting the provision of quality affordable housing that would otherwise be developed, but are the cumulative effect of the development requirements imposed by the layers of government regulations and laws that impact residential development.

Discussion:

The City strives to consistently implement all policies and procedures, to review local development standards and development review procedures in such a way as to avoid and ensure that such do not have unintended negative consequences, and to improve policies and procedures so as to increase the opportunities and feasibility of developing affordable housing, especially for special needs and very low- and low-income units). The City will continue to engage in these efforts to identify and minimize any 379
barriers over which the City has legal authority, in accordance with applicable law. 380
AP-85 Other Actions – 91.220(k)
Introduction:

The City will implement the goals and strategies of the Consolidated Plan to achieve the other actions listed in the next section.

Actions planned to address obstacles to meeting underserved needs The City will continue to utilize available resources to fund administrative support activities to meet the underserved needs in the community. The City will continue to work with the appropriate state agencies to administer the assets of the former redevelopment agency in the appropriate manner, and to the benefit of the LMI community whenever possible and feasible. Limited availability of funding from federal, state and other sources;
High cost of housing and provisions in the area which increases the difficulty of meeting affordable housing needs;
Reduced or frozen funding from state and other sources due to inadequate state revenue; the housing and credit crisis causing a negative effect;
A tight job market has produced an increased demand for production of new housing which is not being met, increasing home prices. Salaries are not commensurate with the high cost of housing in this market. These two factors combine to exacerbate the affordability crisis; and, Credit crisis has limited the availability of capital to develop housing for low-and moderate-income households and special needs groups. City staff will address the challenges of existing and new obstacles in PY 2020 by focusing on the following programmatic and administrative areas: Staff will continue to research the availability of future funding resources that leverage the development of affordable housing units, inclusive of grants, bond financing, Section 108 funding and partnering with other affordable housing developers. CDBG and other funds will be used to fund administrative support for programs that serve the needs of LMI citizens citywide. This is especially critical now that no redevelopment agency funding is available, given that redevelopment agencies no longer exist in California. Staff will continue to collaborate with private-sector partners when appropriate in the development and construction of affordable housing. Staff will continue to collaboratively work with the service provider community, non-profit organizations, and neighboring cities and local governmental agencies within the County of Ventura to identify projects that also meet federal community development program eligibility and which can comply with timely draw-down requirements.

Actions planned to foster and maintain affordable housing The City utilizes its Inclusionary Housing Program to provide significant numbers of affordable housing units. To ensure that Oxnard has enough opportunity sites suitable for residential development and to meet the remaining RHNA affordable allocation of 2,497 lower income and moderate units and 53 above moderate income units, the City is relying on the following:
The All Affordable Housing Opportunity Program (AAHOP) and Affordable Housing (AH) additive 381
zone (see Supplement 2) with an inventory of 2,067 units on 38 AAHOP sites 66 Vacant and Underutilized Sites (see Supplement 2)
The City of Oxnard has adopted several ordinances that establish inclusionary affordable housing requirements for new developments. Relevant ordinances are City Council Ordinances 2721 and 2615. The Inclusionary Housing Program provides for in-lieu fee payments that can replace the on-site units within a development subject to approval by the City Council. The City is currently in the process of completing a study to increase the City's in-lieu fee. In-lieu fees for development project are as follows:

For-Sale Units: If the in-lieu request is granted, the developer is required to make a payment of 1 percent of the sales price of each for sale unit in the project based on increments of $50,000, with a minimum payment of $5,000 for each unit.

Rental Units: A payment is required for each rental unit. The price is adjusted every six months by the percentage increase or decrease for the previous six months as determined by the Los Angeles Riverside-Orange County Consumer Price Index for all urban consumers.

The City Council generally prefers on-site affordable housing as opposed to payment of in-lieu fees. A project that is approved for in-lieu payments has usually agreed to another public benefit through a Development Agreement that justifies the in-lieu payment. In-lieu payments are made when the developer applies for building permits for the approved units. The in-lieu fees collected provide funding support in the form of developer loans to new affordable housing projects and are almost always leveraged with other funding sources. The current in-lieu fund balance is approximately $2.8 million.

Possible incentives may include, but are not limited to, the following:
Assistance with accessing and applying for funding (based on availability of federal, state, local foundations, and private funds)
Mortgage-subsidy or down payment assistance programs to assist first- time homebuyers and other qualifying households, when such funds are available Expedited/streamlined application processing and development review Modification of development requirements, such as reduced setbacks and parking standards on a case-by-case basis
Density bonus
Actions planned to reduce lead-based paint hazards
The City will coordinate activities with the County of Ventura Department of Health and Human Services to reduce lead-based paint hazards in accordance with federal regulations. Any rehabilitation activities on housing units constructed prior to 1978 will have lead hazards identified and actions taken to remove the hazard. The City's Affordable Housing Division does not own or manage any housing units. All units for which HOME and CDBG assistance is provided for homebuyer assistance or homeowner 382
rehabilitation are administered in compliance with HUD's HOME or CDBG regulations for lead-based paint, as applicable. With respect to units owned or assisted by the Oxnard Housing Authority, there have been no cases of Public Housing tenants and/or Section 8 participant households reporting or having been discovered to have poisoned children or any child with “Elevated Blood Lead Level”. OHA staff provides a brochure related to lead based paint hazards to all new tenants and program participants. Maintenance staff attends training and seminars to stay current with the State of California Lead Awareness Training requirements.

Actions planned to reduce the number of poverty-level families Eliminating poverty is a clear concern in Oxnard and Ventura County in general. Efforts are constantly underway to improve the quality of life and economic well-being of the residents through collaborative efforts of the following agencies and their programs to provide needed skills for individuals seeking jobs and thereby getting them out of poverty:
City Corp
Community Action of Ventura County
Oxnard Housing Authority
County of Ventura-Human Services Agency
City's youth programs such Police Activities League programs, Colonia Gymnasium, Colonia Recreation Center and Boxing programs
Actions planned to develop institutional structure
Extensive public and private partnerships have been established and organized to address the City's housing, homeless, and community development needs: Entitlement Grants workshops and training, Affordable Housing workshops for homeowners, Relocation meetings for residents, Fair Housing training and other scheduled meetings (such as Pre-construction meetings, Commission on Homelessness meetings, and meetings with County Continuum of Care Council, Housing Committee meetings).

Actions planned to enhance coordination between public and private housing and social service agencies
The City will continue to collaborate with public and private housing and social service agencies to meet the goals and objectives of the Consolidated Plan. This could be from ongoing meetings, special meetings and task force.

Discussion:

The City anticipates significant numbers of inclusionary affordable housing to be developed within several proposed specific plans and other new projects. Based on a thorough review, the City does not believe that the current inclusionary housing program is a constraint to the development of housing in 383
addition to the incentives and concessions currently being offered and conversations with local developers who have been able to work within the requirement of the inclusionary housing program and produce housing. To further ensure the program does not pose a constraint, the City has included a monitoring process.

Other actions that the City of Oxnard will continue to improve compliance assessment for all its HUD funded programs and projects by 1) monitoring program and financial performance; 2) compliance with Environmental review: each project is reviewed for compliance with the National Environmental Protection Act. The City has a consulting agreement with Rincon to assist and perform the environmental reviews for housing developments and facility improvement projects, more complicated, and time consuming projects; 3) Labor Compliance Act: the City reviews and perform the contract administration of all CDBG-funded construction projects; 4) Section 3 Compliance: this function is also performed by the City; 5) Procurement and Purchasing: The City has its own procurement and purchasing policies managed by staff in the Finance Department; 6) Partnerships with Citizen Advisory Groups: Inter-Neighborhood Council Forum, Commission on Homelessness, Parks and Recreation and Community Services Commission, Mobilehome Park Rent Review Board, and Senior Services Commission.
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Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4)
Introduction:

In addition to the 20% cap for Administration, the City of Oxnard also allocates 15% of 2020 CDBG funds for public services such as recreation programs for youth, homeless services, senior services and fair housing activities. The balance of the funds will be allocated to housing activities, code compliance and public facilities and improvements. In the event of an emergency (such as an earthquake, flooding, or hurricane ...) the City will cut the non-committed funds from other existing projects in order to fund the urgent need within the allowable range. However, the urgent need to meet the following tests: (1) the existing conditions pose a serious and immediate threat to the health and welfare of the community, (2) the existing conditions are recent or recently became urgent, generally 18 months, (3) the City cannot finance on its own, (4) and when other funding sources are not available.

Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0

2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0

3. The amount of surplus funds from urban renewal settlements 0

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0

5. The amount of income from float-funded activities 0
Total Program Income: 0
Other CDBG Requirements

1. The amount of urgent need activities 0

2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00% 385
HOME Investment Partnership Program (HOME)
Reference 24 CFR 91.220(l)(2)

1. A description of other forms of investment being used beyond those identified in Section 92.205 is as follows:

Other forms of local investments for housing that may be available to projects include financing from the City’s in-lieu fees, CDBG funding. Additionally, the City also provides homebuyer assistance through the use of program income received from BEGIN and CALHOME State funded grant programs.

2. A description of the guidelines that will be used for resale or recapture of HOME funds when used for homebuyer activities as required in 92.254, is as follows:

Refer to Questions # 3 for Resale Provisions & procedures.

Recapture:

Provisions
• “In the event that the homebuyer fails to satisfy the requirements during the term of the loan, or otherwise defaults, the City shall exercise its legal rights, as set forth in the promissory note and deed of trust, in order to recover the monetary assistance previously provided to the maximum extent permitted by law.”
• “If the recapture provisions are triggered by a sale of the housing unit, (whether voluntary or involuntary –such as foreclosure) or other default, the City shall take all necessary steps to recover the full amount of HOME funds from the net proceeds. The phrase ‘net proceeds’ is defined as the sales price, minus the loan repayment of the first trust deed (other than HOME funds) and any closing costs.”
The HOME Program regulations allow the City to recapture the entire HOME Subsidy, in the event the loan recipient violates the affordability and or term period requirements. However, should the ‘net proceeds’ not cover the entire HOME Subsidy or not cover any of the HOME Subsidy, the City is required to forgive the remaining balance of the direct HOME Subsidy. • During the term of the loan, the homeowner must repay the loan if it is sold, transferred or refinanced without the City’s permission and/or with cash out to the homeowner or the homeowner does not occupy the residence as a primary residence.

Procedures
The City utilizes an agreement which includes restrictions, and a promissory note secured by a deed of trust which is recorded with the Ventura County Recorder’s Office.

Staff monitors and requires certification annually by the homeowner that the property is owner- occupied to determine if recapture provisions shall be invoked upon discovery of violations for owner-occupancy or unauthorized transfers.

The City will exercise the rights stipulated in the promissory note, secured by the deed of trust that was recorded with the County Recorder’s Office.

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Should Borrower transfer (as that term is defined in the Note) the Property during the occupancy period, City shall require that Borrower pay from the net proceeds the full amount of the Loan. For purposes of this Loan Agreement, “net proceeds” shall mean the sales price minus loan repayment (other than CDBG funds) and closing costs.

In the event net proceeds are not sufficient to discharge the full amount of the Loan during the occupancy period plus enable the Borrower to recover his or her initial investment in the Property and documented costs of any capital improvements, Borrower shall share the net proceeds with City. The City’s share of the net proceeds shall be calculated as follows:
(Amount of Loan / Amount of Loan + Borrower’s Investment) = % of Net Proceeds that City is entitled to.

Should the net proceeds not discharge the full amount of the Loan, City shall forgive the remaining balance.

3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds? See 24 CFR 92.254(a)(4) are as follows:

Refer to Question #2 for Recapture provisions and procedures.

Resale
Provisions

During the affordability period, the homeowner must resell to another low-income homebuyer if the property is refinanced without the City’s permission and/or with cash out to the homeowner or the homeowner does not occupy the residence as a primary residence.

The original homebuyer receives a fair return on investment, (i.e., the homebuyer’s down payment plus capital improvements made to the house. It is important to note that in certain circumstances, such as a declining housing market where home values are depreciating, the original homebuyer may not receive a return on his or her investment because the home sold for less or the same price as the original purchase price); and

In the event that the homebuyer fails to satisfy the requirements during the term, or otherwise defaults, the City shall exercise its legal rights, as set forth in the Resale Restriction Agreement.

Procedures
The City utilizes a Resale Restriction Agreement (RRA) secured by a deed of trust which is recorded with the Ventura County Recorder’s Office.

Staff monitors and requires certification annually by the homeowner that the property is owner- occupied to determine if resale provisions shall be invoked upon discovery of violations for owner- occupancy or unauthorized transfers.

If the homeowner defaults or fails to satisfy requirements during the term, the City will exercise the 387
rights stipulated in the Resale Restriction Agreement.

Property must be sold to an eligible low-income homebuyer which shall acquire the unit subject to the continuation of restrictions provided in the RRA through an assumption agreement.

The purchase price must be affordable for a low-income household who earns up to 80% of the area median income, provided by HUD. The monthly cost for principal, interest, taxes, insurance, HOA fees, utilities, and maintenance should not be more than 30% of the monthly income for the household or otherwise stated in the RRA. There is no preference to a particular segment of the low- income population.

The resale price is calculated using one of two ways methods described below. The method used is identified in the RRA:

Determined as the affordable housing cost for a family at 80% of AMI paying no more than 30% of the monthly income for the household or in accordance of California Health And Safety Code 50025.5, whichever is lesser, but not less than the original price paid by homebuyer, or Determination using a CPI method to calculate the increase (or decrease) in value of the property.

The U.S. Bureau of Labor Statistics Consumer Price Index – All Urban Consumers for the Los Angeles- Riverside- Orange Counties Area (all items based 1982-1984=100) provides the CPI on the date of the calculation and the CPI on the purchase date. The calculation is the CPI on the date of the calculation minus the CPI on the purchase date, plus the cost of improvements to property evidenced with receipts, less 7% depreciation, plus the costs of bringing the housing unit up to current building codes and in a salable condition.

4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a description of the refinancing guidelines required that will be used under 24 CFR 92.206(b), are as follows:

The City currently does not have any plans to invest HOME funds in this type of activity.

Emergency Solutions Grant (ESG)
Reference 91.220(l)(4)

1.Include written standards for providing ESG assistance (may include as attachment) The City does not provide any direct assistance under the HESG program any longer. All written standards vary by service providers and assistance type. However, all providers must ensure recipients meet the minimum qualifications established by HUD for each eligible funded activity.

HESG Policies and Handbook are provided to all HESG subrecipients.

2.If the Continuum of Care has established centralized or coordinated assessment system that meets HUD requirements, describe that centralized or coordinated assessment system.

The Regional Ventura County Continuum of Care Alliance has established centralized or coordinated 388
assessment system, Pathways to Home, that provides coordination intake as well as systems to avoid duplication of effort and redundancies.

Pathways to Home is centralized to provide identical information and system-wide tracking through HMIS, of all homeless individuals who seek and /or receive assistance at any one of the various service providers, or through the County directly.

3.Identify the process for making sub-awards and describe how the ESG allocation available to private nonprofit organizations (including community and faith-based organizations).

The process for making all sub-awards for HESG recipients are as follows:
a. The City formally posts the Notice of Available Funds (NOFA) in the regional newspaper, on the City's website, and emails and paper mail are sent to all existing and potential service providers from Santa Barbara to Los Angeles.
b. All interested agencies attend information workshop/application training on the process, which includes all deadline dates and times.
c. Interested agencies then submit their application, project overview and qualifications d. The Review Panel included representatives from City Advisory Groups. e. The Review Committee reviews all proposals and provides a scores for each eligible application.

The funding recommendations are derived based on the scores. f. The funding recommendation are adjusted to meet the available resources and cap requirements; reviewed by management and then submitted to the City Council for approval. g. All applicants are contacted and urged to attend the City Council meeting in which the items fall on the agenda. All supporting comments and grievances are done at this time. h. The Mayor and City Council directs the City Manager and staff to move forward with final processing.
i. Staff prepare all contracts for execution. Additionally, all internal processes are completed in order to encumber funds to each individual agency.
j. Contracts are completed and services can begin on July 1. k. All HESG contracts are awarded for two years.

4.If the jurisdiction is unable to meet the homeless participation requirement in 24 CFR 389
576.405(a), the jurisdiction must specify its plan for reaching out to and consulting with homeless or formerly homeless individuals in considering policies and funding decisions regarding facilities and services funded under ESG.

The City meets the homeless participation requirement by having a homeless and formerly homeless person serve on the City's Commission on Homelessness. In addition, each entity receiving city HESG funding is also asked to provide information as to how they involve the homeless.

5.Describe performance standards for evaluating ESG.

PERFORMANCE MEASURES
Performance measures are in place to ensure the efficient administration of all HESG funded activities. Additionally, along with the utilization of the HMIS, these measures will hopefully help to reduce the length of time of family and individuals remain homelessness, reduce the overall incidence of homelessness, and monitor the overall use of emergency shelters. Some of the activity measures are as follows:
• Emergency Shelters: Excluding winter shelters, must be able to document placement of a minimum of 10 percent of the homeless persons or households served in the Program Year into transitional or permanent housing.
• Transitional Housing: must be able to document placement of a minimum of 50 percent of the households who completed the transitional housing program in the Program Year into permanent housing. "Household" is defined as all clients including single individuals and families. • Rapid Re-housing: must show continued housing of clients receiving assistance for at least three months after receiving assistance. This should be done via case management of clients, documentation and HMIS entry and exit dates.
• Eviction Prevention: must show continued housing of clients receiving assistance for at least three months. This should be done via case management of clients, documentation and HMIS entry and exit dates.
• All clients, with the exception of victims of domestic violence, must be entered into the Regional HMIS within 15 days of receiving service(s), and must be exited from the system within 30 day of program completion or termination.
• MINIMUM STANDARDS: Sub-grantees are expected to have taken steps to meet the Minimum Standards for Homeless Programs within thirty days of executing the Program Year contract. • BUILDING AND HABITABILITY STANDARDS: Any building for which HESG funding is used for renovation, major rehabilitation or conversion must meet local government safety and sanitation standards. In addition, the Sub-Grantee must meet a number of basic standards to ensure that shelter and housing facilities funded through the HESG program are safe, sanitary and adequately maintained.
• MONITORING: City staff will monitor the use of grant funds through a combination of a thorough review of all submitted reports, review of audit or financial statements, and monitoring and site visits.
390
The City will continue to develop and implement eligible activities using the grant funds and through the monitoring and review processes and techniques in order to comply with the federal specific requirements.

Homeless Assistance Division continues to fund all the activities prescribed in the HEARTH act. With the sub-recipients cooperation, the City's HESG will continue to provide substantial additional leverage funds to invest in the various programs in order to assist the homeless population toward the goal of reduction and ending homelessness. Also, HESG limits the cost categories for administration and planning to 7.5% or $16,581 and 60% for street outreach and emergency shelter $132,649; total $149,230 for those cost categories. The City's 2020 action plan allows the maximum toward $16,581 administration and planning, and a total of $71,853 or 32.5% toward other activities such as homeless prevention and rapid re-housing support.

Appendix - Alternate/Local Data Sources
Data Source Name
Data submitted by OHA
List the name of the organization or individual who originated the data set.

Jesus Andrade, Senior Housing Specialist of the OHA, provided the attached data for Public Housing and Section 8 Programs
Provide a brief summary of the data set.

The data set provided is more accurate than the default data.

What was the purpose for developing this data set?
Not applicable
How comprehensive is the coverage of this administrative data? Is data collection concentrated in one geographic area or among a certain population?
Not applicable
1 What time period (provide the year, and optionally month, or month and day) is covered by this data set?
Not applicable
391
What is the status of the data set (complete, in progress, or planned)? Not applicable
Data Source Name
MA-25 Public and Assisted Housing
List the name of the organization or individual who originated the data set.

Jesus Andrade, Senior Housing Specialist for OHA
Provide a brief summary of the data set.

More accurate data than default data
What was the purpose for developing this data set?
More accurate data than default data
How comprehensive is the coverage of this administrative data? Is data collection concentrated in one geographic area or among a certain population?
Not Applicable
What time period (provide the year, and optionally month, or month and day) is covered by this data set?
Not Applicable
2 What is the status of the data set (complete, in progress, or planned)? Not Applicable
Data Source Name

CHARACTERISTICS OFRESIDENTS
List the name of the organization or individual who originated the data set.

Jesus Andrade, Senior Housing Specialist of OHA, provided the data Provide a brief summary of the data set.

The data set information are more current information based on the PIC system.

What was the purpose for developing this data set?
N/A
How comprehensive is the coverage of this administrative data? Is data collection concentrated in one geographic area or among a certain population?
N/A
3 What time period (provide the year, and optionally month, or month and day) is covered by this data set?
N/A
392
What is the status of the data set (complete, in progress, or planned)? N/A
Data Source Name
Race of Residents NA - 35
List the name of the organization or individual who originated the data set.

Jesus Andrade, Senior Housing Specialist of OHA, provided attached information Provide a brief summary of the data set.

This data is more accurate than default data.

What was the purpose for developing this data set?
This data is more accurate than default data.

How comprehensive is the coverage of this administrative data? Is data collection concentrated in one geographic area or among a certain population?
N/A
What time period (provide the year, and optionally month, or month and day) is covered by this data set?
N/A
4 What is the status of the data set (complete, in progress, or planned)? N/A
Data Source Name
Ethnicity of Residents NA - 35
List the name of the organization or individual who originated the data set.

Jesus Andrade, Senior Housing Specialist, of OHA provided the attached information.

Provide a brief summary of the data set.

This information is more accurate than the default data.

What was the purpose for developing this data set?
This data is more accurate than the default data.

How comprehensive is the coverage of this administrative data? Is data collection concentrated in one geographic area or among a certain population?
N/A
5 What time period (provide the year, and optionally month, or month and day) is covered by this data set?
N/A
393
What is the status of the data set (complete, in progress, or planned)? N/A
Data Source Name
2011-2015 ACS
List the name of the organization or individual who originated the data set.

US Census Bureau, American Community Survey (ACS) 2011-2015 5-year estimates.

Provide a brief summary of the data set.

The American Community Survey is an ongoing, annual survey conducted by the US Census Bureau to gather demographic, employment, housing, educational, socioeconomic, and other types of data regarding individuals and households in communities across the country.

What was the purpose for developing this data set?
The American Community Survey is conducted monthly, every year, to gather current information on communities across the country. The data are used by state and local entities to determine priority needs and inform decision-making processes such as the allocation of financial resources and services.

How comprehensive is the coverage of this administrative data? Is data collection concentrated in one geographic area or among a certain population?
The American Community Survey includes a randomized sample of about 3.5 million addresses covering all 50 states, the District of Columbia, and Puerto Rico.

What time period (provide the year, and optionally month, or month and day) is covered by this data set?
The American Community Survey data used in this report are from the 2011-2015 ACS 5-year estimates.
6 What is the status of the data set (complete, in progress, or planned)? The American Community Survey 1-year and 5-year estimates are published annually by the US Census Bureau.

Data Source Name
2011-2015 CHAS
7 List the name of the organization or individual who originated the data set.

The Comprehensive Housing Affordability Strategy (CHAS) data are an annual, customized tabulation of data from the American Community Survey (ACS) performed by the US Census Bureau for the US Department of Housing and Urban Development. 394
Provide a brief summary of the data set.

CHAS data include information from the ACS pertaining to housing needs and problems, disaggregated by income, race/ethnicity, and other household types. The data also include housing market data including estimates on unit age, unit size, and unit risk of lead-paint exposure.

What was the purpose for developing this data set?
CHAS data can be used by state and local decision-makers to identify priority needs in communities across the country. HUD can also use CHAS data to distribute grant funds.

How comprehensive is the coverage of this administrative data? Is data collection concentrated in one geographic area or among a certain population?
CHAS data are derived from the American Community Survey (ACS) which includes a randomized sample of about 3.5 million addresses covering all 50 states, the District of Columbia, and Puerto Rico.

What time period (provide the year, and optionally month, or month and day) is covered by this data set?
The CHAS data used in this report are 2011-2015 5-year estimates derived from the American Community Survey.

What is the status of the data set (complete, in progress, or planned)? The Census Bureau performs CHAS tabulations for HUD each year. HUD publishes CHAS data 5- year averages annually.

Data Source Name
2013-2017 ACS
List the name of the organization or individual who originated the data set.

US Census Bureau, American Community Survey (ACS) 2013-2017 5-year estimates.

Provide a brief summary of the data set.

The American Community Survey is an ongoing, annual survey conducted by the US Census Bureau to gather demographic, employment, housing, educational, socioeconomic, and other types of data regarding individuals and households in communities across the country. 8 What was the purpose for developing this data set?
The American Community Survey is conducted monthly, every year, to gather current information on communities across the country. The data are used by state and local entities to determine priority needs and inform decision-making processes such as the allocation of financial resources and services.
395
How comprehensive is the coverage of this administrative data? Is data collection concentrated in one geographic area or among a certain population?
The American Community Survey includes a randomized sample of about 3.5 million addresses covering all 50 states, the District of Columbia, and Puerto Rico.

What time period (provide the year, and optionally month, or month and day) is covered by this data set?
The American Community Survey data used in this report are from the 2013-2017 ACS 5-year estimates.

What is the status of the data set (complete, in progress, or planned)? The American Community Survey 1-year and 5-year estimates are published annually by the US Census Bureau.

Data Source Name
2000 Census
List the name of the organization or individual who originated the data set.

US Census Bureau, 2010 decennial Census.

Provide a brief summary of the data set.

The Census is conducted every ten years by the US Census Bureau to count the entire population in all 50 states and territories.

What was the purpose for developing this data set?
The Census counts the US population to provide data to lawmakers and other entities. The data support many essential functions such as determining congressional and state districts and directing the allocation of federal funding.

How comprehensive is the coverage of this administrative data? Is data collection concentrated in one geographic area or among a certain population?
The Census sends questionnaires by phone, mail, or online to every home address located in the 50 states and territories.

What time period (provide the year, and optionally month, or month and day) is covered by this data set?
The Census gathers data over the calendar year.
9 What is the status of the data set (complete, in progress, or planned)? The Census is published every ten years by the US Census Bureau. 10 Data Source Name
PIC (PIH Information Center)
396
List the name of the organization or individual who originated the data set.

The US Department of Housing and Urban Development releases annual Picture of Subsidized Households data.

Provide a brief summary of the data set.

Picture of Subsidized Households data include basic program information on HUD subsidized housing units as well as basic demographic and socioeconomic data on the households currently living in those units.

What was the purpose for developing this data set?
Picture of Subsidized Households data provides basic information on the housing units and resident households of federally assisted housing administered by HUD.

How comprehensive is the coverage of this administrative data? Is data collection concentrated in one geographic area or among a certain population?
Picture of Subsidized Households data are available for jurisdictions with HUD subsidized housing for all 50 states and territories.

What time period (provide the year, and optionally month, or month and day) is covered by this data set?
Picture of Subsidized Households data is available for the years 2010-2019. The data used in this report are from 2015.

What is the status of the data set (complete, in progress, or planned)? HUD publishes Picture of Subsidized Households data annually.

Data Source Name
2011-2015 ACS and 2015 LEHD
List the name of the organization or individual who originated the data set.

US Census Bureau, American Community Survey (ACS) 2011-2015 5-year estimates. The Longitudinal Employer-Household Dynamics (LEHD) data are derived from the Original¿ Employment Statistics (LODES) and are produced by the US Census Bureau. 11 Provide a brief summary of the data set.

The American Community Survey is an ongoing, annual survey conducted by the US Census Bureau to gather demographic, employment, housing, educational, socioeconomic, and other types of data regarding individuals and households in communities across the country. LEHD data include geographic, economic, and demographic information on jobs, employment location, and residence location of employees.
397
What was the purpose for developing this data set?
The American Community Survey is conducted monthly, every year, to gather current information on communities across the country. The data are used by state and local entities to determine priority needs and inform decision-making processes such as the allocation of financial resources and services. LEHD data are accessible through the OntheMap mapping tool and were developed to visualize where employees work and reside.

How comprehensive is the coverage of this administrative data? Is data collection concentrated in one geographic area or among a certain population?
The American Community Survey includes a randomized sample of about 3.5 million addresses covering all 50 states, the District of Columbia, and Puerto Rico. LEHD data encompass all 50 states, the District of Columbia, and Puerto Rico, however, not every jurisdiction has data available for every year and/or not every variable is available for each jurisdiction for each year.

What time period (provide the year, and optionally month, or month and day) is covered by this data set?
The American Community Survey data used in this report are from the 2011-2015 ACS 5-year estimates. LEHD data include data from 2002-2017 and present data from Quarter 2 (April – June) as the reference period for each calendar year. The data used in this report are from 2015.

What is the status of the data set (complete, in progress, or planned)? The American Community Survey 1-year and 5-year estimates are published annually by the US Census Bureau. The Census Bureau publishes LEHD data annually. 398
2022 ANNUAL ACTION PLAN
2021 ANNUAL ACTION PLAN AMENDMENT
2020 ANNUAL ACTION PLAN AMENDMENT
Emilio Ramirez, Director
Housing Department
City Council
May 17, 2022
399

ANNUAL ACTION PLAN
2 400

COMMUNITY DEVELOPMENT BLOCK GRANT
3 401
CDBG Categories
FY 2022-
2023
Requested
FY 2022-2023
Recommend
ed
Administration $ 523,148 $ 523,148
Public Services
Caregivers: Volunteers
Assisting the Elderly $ 12,500 $ 12,500
County of Ventura-Human
Services Agency RAIN $ 30,000 $10,000
Livingston Memorial
Visiting Nurses $ 20,000 $ 20,000
Oxnard Recreation-
Colonia
Memorial Park Veterans
Gym
$ 100,000 $ 95,000
Oxnard Cultural & Comm
Services-Palm Vista
Senior Center
$ 60,000 $ 60,000

ANNUAL ACTION PLAN
4 402
Public Services
Continued
FY 2022-
2023
Requested
FY 2022-
2023
Recommend
ed
Oxnard Recreation-
Police Activities League $ 100,000 $ 100,000
Oxnard Recreation-
Southwinds Youth Center $ 75,000 $ 60,000
Shelter Care Resources-
Foundation First $35,500 $ 15,000
Oxnard Performing Arts
Center Corporation-Creative
Youth Development
$ 20,000 $19,861
Easterseals Southern
California
- Diagnostic Clinics
$ 20,000 $ 0
Oxnard Housing-
Fair Housing $ 98,051 $ 0
Public Service Total $ 571,051 $ 392,361
(Estimate)

ANNUAL ACTION PLAN
5 403
Public Improvements & Other
Programs
FY 2022-
2023
Requested
FY 2022-2023
Recommende
d
Oxnard Housing AHRD-
Residential Rehabilitation Loan
Program
$ 300,000 $ 300,000
Economic
Development
Collaborative-
Business Loan
Program
$ 196,000 $ 196,000
Ventura County Community
Development Corporation
(Hope to Home Down Payment
Assistance)
$ 250,000 $ 250,000
Public Works-Court
Reconstruction and
Resurfacing
$ 954,232 $954,232
Public Works-El Rio West
Sidewalks $ 504,000 $ 0

ANNUAL ACTION PLAN
6 404
Public Improvements &
Other
Programs Continued
FY 2022-2023
Requested
FY 2022-2023
Recommended
Oxnard Public Works-
Camino del Sol
Community Garden
Expansion and
Improvement
$ 520,000 $ 0
Oxnard Housing AHRD-
Residential
Rehabilitation
Underwriting
$ 87,000 $ 0
Oxnard Housing AHRD-
Housing Services $ 239,350 $ 0
Oxnard Development
Services-Code
Compliance
$285,000 $ 0
Public Improvements &
Other Programs Total $ 3,335,582 $1,700,232

ANNUAL ACTION PLAN
7 405
CDBG FY 2022-2023
Requested
FY 2022-2023
Recommende
d
Administration (20%) $ 523,148 $ 523,148
Public Service $ 571,051 $392,361
Public Improvements &
Other Programs $ 3,335,582 $ 1,700,232
CDBG Total $ 4,429,781 $ 2,615,741
(Estimate)

ANNUAL ACTION PLAN
8 406

EMERGENCY SOLUTIONS GRANT
9 407

ANNUAL ACTION PLAN
Hearth Emergency Solutions
Grant
FY 2022-2023
Requested
FY 2022-
2023
Recommend
ed
Administration (7.5%) $16,466 $ 16,466
Turning Point Foundation -
Emergency Shelter $ 55,000 $ 37,480
The Salvation Army- Street
Outreach $ 200,000 $ 64,250
The Kingdom Center- Emergency
Shelter $33,000 $ 30,000
Mercy House Living Centers-
Rapid Rehousing $56,818 $ 71,355
HESG TOTAL $ 361,824 $ 219,551
(Estimate)
10 408

HOME INVESTMENT PARTNERSHIPS
11 409
HOME
FY 2021-
2022
Approved
FY 2022-
2023
Recommend
ed
Administration (10%) $86,483 $86,483
CHDO Set-Aside (>15%) $114,724 $114,724
Affordable Housing
Development Project $663,624 $663,624
HOME TOTAL $ 864,831 $864,831
(Estimate)

ANNUAL ACTION PLAN
12 410
THIRD AMENDMENT 2021 ANNUAL ACTION PLAN
Substantial Amendment to 2021 Annual Action Plan per
Citizen Participation Plan
2021 HESG Activity and Organization- Move Street Outreach funds to The Salvation Army $101,730
Program Activity &
Organization
(Award Amount)
Activity &
Organization
Proposed
Amount
HESG
2021
Street Outreach
($101,730)
Street
Outreach
($101,730)
The Salvation
Army
$101,730
Oxnard Housing
Department,
Homeless Services
Division
13 411
FOURTH AMENDMENT 2020 ANNUAL ACTION PLAN
Substantial Amendment to 2020 Annual Action Plan per
Citizen Participation Plan
2020 HESG New Activity and Organization:
2020
HESG
Activity & Organization
(Award Amount)
New Activity &
Organization
Proposed
Amount
Case Management
Homeless Prevention and
Rapid Re-Housing ($
71,853)
Rapid Rehousing
($71,853)
Mercy House
$71,853
Oxnard Housing
Department, Homeless
Services Division
Street Outreach ($ 52,649) Emergency
Shelter ($52,649)
$ 52,649
Oxnard Housing
Department, Homeless
Services Division
Turning Point
Foundation 14
412

RECOMMEDATION
That the City Council:

1. Conduct a public hearing to receive comments regarding the 2020 and 2021 Annual Action Plan Amendments, and
the Plan Year 2022 Annual Action Plan draft document with funding recommendations for the third year of the 2020- 2024 Ventura County Regional Consolidated Plan.
15 413

RECOMMEDATION
That the City Council:

2. Approve the 2022 Annual Action Plan with recommended use of funds for selected activities that conform with City of Oxnard consolidated plan goals as defined in the
Ventura County Regional Consolidated Plan for the three entitlement grants, Community Development Block Grant,
Home Investments Partnership grant and the Emergency
Solutions Grant to be submitted to the United States
Department of Housing and Urban Development, as
prescribed;

3. Approve the updated changes in activities pertinent to the 2021 Annual Action Plan Amendment and Plan Year 2020
Annual Action Plan Amendment related to HEARTH
Emergency Solutions Grant;
16 414

RECOMMEDATION
That the City Council:

4. Authorize the City Manager and his designees, to
incorporate the actual HUD grant allocation in the 2022 Annual Action Plan including increasing or decreasing
approved activities by 10% of approved recommendation
based on the actual HUD grant allocation;

5. Authorize the City Manager and his designees, to
incorporate any recommended changes resulting from the
public input to the 2022 Annual Action Plan, 2021 Annual Action Plan Amendment and 2020 Annual Action Plan
Amendment, as directed by the City Council, including
amending any budget appropriations approved by the City Council;
17 415

RECOMMEDATION
That the City Council:

6. Authorize the City Manager and his designees, to execute the required applications, certifications, and other
pertinent documents for the submission of the 2022
Annual Action Plan, 2021 Annual Action Plan Amendment
and 2020 Annual Action Plan Amendment to the United
States Department of Housing and Urban Development,
Office of Community Planning and Development;

7. Authorize the City Manager, and his designees, to execute HUD agreements and sign all agreements for the
implementation of the Annual Action Plan including
subrecipients, interdepartmental, and intradepartmental agreements.
18 416
QUESTIONS?
Written comments to:
[email protected]
19 417

CITY COUNCIL AGENDA REPORT

REPORTS
AGENDA ITEM NO. L.1

DATE: May 17, 2022

TO: City Council

FROM: Steve Naveau, Human Resources Director, (805) 385-7947, [email protected]

SUBJECT: Agreement for Third Party Administration of Workers' Compensation Claims. (0/5/5)

RECOMMENDATION

That the City Council approve and authorize the Mayor to execute Agreement No. A-8455 with CorVel Enterprise Comp., Inc. in an amount not to exceed $1,515,000 for a 5-year term for workers’ compensation claims administration and adjustment services.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/eiQVFwcV4Js

BACKGROUND

Staff is requesting authorization to enter into Agreement No. A-8455 with CorVel Enterprise Comp., Inc. (“CorVel”) to provide workers’ compensation claims management services, which include investigative, adjustment, administrative and legal support services for the City’s claims associated with employee industrial injuries. The agreement is for a five-year term and is in an amount not-to-exceed $1,515,000 (an average of $303,000 per year).

Workers’ Compensation claims administration and adjustment is the process of tracking, controlling and resolving claims for injuries to City employees occurring on the job.

In January 2022, a Request for Proposal (RFP) was issued and advertised on the City's website and sent to 13 vendors known to perform this work. The City received a total of ten (10) proposals. Based upon the criteria identified in the RFP, City staff evaluated the proposals and selected 3 firms as finalists for oral interviews. Of these top 3 firms, CorVel was ultimately selected as the most qualified to perform the work due to its overall responsiveness to the RFP, the most advantageous staffing model to the City, demonstrated public agency experience, the experience and ability of its staff, and the firm’s operating philosophy. CorVel also provided the best pricing structure compared to all other proposers. This agreement would be for a five-year term at the following estimated amounts per year (each fiscal year includes a CPI factor estimated at 5% and an allowance for additional costs pursuant to the Rates and Cost Exhibit of the Agreement):

FY 22-23: $ 280,175*
FY 23-24: 287,934
FY 24-25: 301,330
FY 25-26: 315,395
FY 26-27: 330,166
Total $1,515,000

* Includes first year start-up costs of $5,000.

STRATEGIC PRIORITIES
418

This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on March 16, 2021.

FINANCIAL IMPACT

The costs of Agreement No. A-8455 will be budgeted annually in the Workers’ Compensation Fund 702 (account# 702- 1702-852.82-09-Svcs Other Prof/Contract) annually over the 5-year term to cover the cost of the agreement. The annual cost of services from CorVel are estimated to be lower than with the City's previous workers’ compensation claims management provider.

COMMITTEE OUTCOME

This item was included on the May 10, 2022, Finance and Governance Committee Agenda . The Committee outcome was not known as of the time this agenda report was drafted. Due to the need for an implementation/transition period of 45 days prior to the July 1, 2022, start date, it was necessary to include this item on the City Council agenda of May 17, 2022.

Prepared by: Mike More, Human Resources Manager

ATTACHMENTS

1. Attachment No 1 - A-8455 CorVel Enterprise Comp Inc vf

2. Attachment No 2 - CC Presentation WC TPA
419
Agreement No. A-8455
AGREEMENT FOR PROFESSIONAL SERVICES (V-07/26/18)

AGREEMENT FOR PROFESSIONAL SERVICES

COVER PAGE
(1) A
greement Start Date: July 1, 2022
(2) Consultant: CorVel Enterprise Comp., Inc.
(3) Services: Workers’ compensation claims administration and adjustment services. (4) Schedule of Services: Ongoing third party administration services over a 5-year term. (5) Agreement Ending Date: June 30, 2027
(6) Total Agreement Amount: Not to Exceed $1,515,000
(7) City’s Project Manager: Human Resources Manager
(8) Consultant’s Project Manager: Laura Day, Vice President (9) Insurance Coverage: INS-A
(10) Addresses for Notice:

FOR
CONSULTANT: FOR CITY:

CorVel Enterprise Comp, Inc. City of Oxnard Human Resources 1920 Main Street Suite 900 300 West Third Street, 1st Floor Irvine CA 92614 Oxnard, CA 93030
Attn: Legal Department Attn: Risk Manager
And
CorVel Corporation
10750 4th Street
Rancho Cucamonga CA 91730
Attn: Laura Day, Vice President
(11) C
ontact Emails:

CONSULTANT’S PROJECT CITY’S PROJECT MANAGER:

MANAGER:

[email protected] [email protected]
Th
e Agreement for Professional Services is attached hereto and incorporated herein by this reference. The following exhibits are also attached hereto and incorporated herein by this reference into the Agreement:
 Sco pe of Services Exhibit
 Des cription of Services Exhibit
 Cla ims Administration Standards Exhibit
 Rat es and Costs Exhibit
 Ins urance Exhibit (INS-A)
 CareMc License Agreement and My Care Smartphone Claims App Attachment Exhibit 1 420

AGREEMENT FOR PROFESSIONAL SERVICES
T
HIS AGREEMENT FOR PROFESSIONAL SERVICES (“Agreement”) is entered into in Ventura County, California, on the date that is written as “(1) Agreement Start Date” on the Cover Page, which is attached hereto and incorporated herein by this reference. This Agreement is entered by and between the City of Oxnard (“City”) and the person or entity listed as “(2) Consultant” on the Cover Page, subject to the following terms and conditions:

1. Sco pe of Services . Consultant shall provide to City the services listed as “(3) Services” on the Cover Page (the “Services”). Consultant shall provide the Services during the term of this Agreement, as set forth below, according to the schedule written as “(4) Schedule of Services” on the Cover Page, and as further explained in the Scope of Services Exhibit, which is attached hereto and incorporated herein by this reference. In the event of any conflict between the terms of this Agreement and any incorporated document(s), t he terms of this Agreement shall control.

2. St andard of Performance. Consultant shall undertake and complete the Services to conclusion using the standard of care, skill and diligence normally provided by a professional person in the performance of similar consulting services.

3. Co rrection of Errors. Consultant shall correct, at its expense, all errors which may be disclosed during review of the Services. Should Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by City, and the cost thereof shall be paid by Consultant.

4. Ter m. This Agreement shall begin on the date that is written as “(1) Agreement Start Date” on the Cover Page and shall end on the date that is written as “(5) Agreement Ending Date” on the C over Page. Time is of the essence in this Agreement.

5. Co mpensation. For the Services performed during the term of this Agreement, City shall pa y Consultant an amount not to exceed the amount that is listed as “(6) Total Agreement Amount” on the Cover Page , at
the rates listed in Rates and Costs Exhibit, attached hereto and incorporated herein by this reference. The rates in Rates and Costs Exhibit shall be in effect through the end of this Agreement. Except as otherwise expressly provided in this Agreement, City shall not be responsible for expenses incurred by Consultant in performing the Services.

6. Invo ices. Consultant shall submit a payment request to City by the end of each calendar month listing the Services provided, costs of those Services, and t otal amount due for the month. Each invoice must also list the current balance on the Agreement, including that invoice, as well as the months remaining on the term of the Agreement. Invoices may be emailed to: [email protected].

7. Accep tance of Payment . Consultant’s acceptance of final payment made pursuant to this Agreement shall constitute a release of City from all claims and liabilities for compensation to Consultant for anything completed, finished or relating to the Services. City’s payment shall no t constitute nor be deemed a release of the responsibility and liability of Consultant for the accuracy and competency of the information provided and/or the Services performed hereunder, nor shall such payment be deemed to be an assumption of responsibili ty or liability by City for any defect or error in the Services performed by Consultant and its employees, agents and subcontractors. Consultant shall provide City with a completed Request for Taxpayer Identification Number and Certification, as issued by the Internal Revenue Service. If any sales tax is due for the Services performed by Consultant or materials or products provided to City by Consultant, Consultant shall pay the sales tax. City shall not reimburse Consultant for sales taxes paid by Consultant.

8. Non-A ppropriation of Funds . Payments to be made to Consultant by City for the Services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted and unencumbered appropriation of City. In the event City does not appropriate sufficient funds for payment of the Services beyond the current fiscal year, this Agreement shall cover payment for the Services only up to th e c
onclusion of the last fiscal year in which City appropriated sufficient funds and shall automatically terminate at that fiscal year’s conclusion.
2 421

9. Coordination of Services . The Services shall be coordinated with the person in the position listed in “(7) City’s Project Manager” on the Cover Page, subject to the direction of the City Manager and Department Director. Consultant hereby designates the person in the position listed in “(8) Consultant’s Project Manager” on the Cover Page as the person responsible for the Services who shall coordinate with City’s Project Manager in making binding decisions in line with this Agreement on behalf of Consultant.

10. Personnel. Consultant represents that it has, or shall secure at its own expense, all personnel required to perform the Services. Any person who performs engineering services pursuant to this Agreement shall be licensed as a Civil Engineer by the State of California and in good standing. Consultant shall make reasonable efforts to maintain the continuity of Consultant’s staff who are assigned to perform the Services. Consultant may ass ociate with or employ associates or subcontractors in the performance of the Services, but at all times shall Vendor be responsible for its associates and subcontractors’ labor, advice or materials provided in furtherance of providing the Services. Should any of Consultant’s employees, assigns or subcontractors not conduct him - or hersel f ap
propriately, as determined by the City’s Project Manager, in the process of providing the Services or any portion thereof, the City’s Project Manager may notify the Consultant’s Project Manager, who shall immediately handle th e pr
oblem, as determined appropriate by him or her, such that the problem does not persist.

11. Ad ditional Work . City may request additional specified work under this Agreement. The City’s Project Manager must authorize all such work in writing before commencement. Consultant shall perform suc h w
ork, and City shall pay for such additional work, in accordance with Rates and Costs Exhibit. Should the work not fall under any such listed rate or cost, Cons ultant shall submit a quote for all additional work, which the City’s Project Manager must approve in writing by before any such work may commence. The City shall compensat e C
onsultant for any work that does not fall under a rate or cost listed in the Rate s and Costs Exhibit, and for whic h C
onsultant did not obtain the City’s Project Manager’s written approval before work commenced, as determined by the City’s Project Manager in his or her sole discretion.

12. Aud it. City shall have the option of inspecting, a uditing and/or reproducing all records and other written materials used by Consultant in preparing its billings to City as a condition precedent to any payment to Consultant. Consultant will promptly furnish all documents requested by City. Additionally, if this Agreement is in excess of $10,000, the State Auditor may examine and audit Consultant for a period of 3 years after final payment under the Agreement. Regardless of whether a State audit is permitted, Consultant shall maintain and preserve all such records for a period of at least 3 years after final payment under the Agreement. Consultant shall include a copy of this Section 12 in all contracts with its subcontractors, and Consultant shall be responsible for immediately obtaining those records or ot her written material from its subcontractors upon a request by the State Auditor and/or City.

13. Te rmination. City may terminate this Agreement at any time, with or without cause and without penalty, upon 15 days prior written notice. Such termination shall be effective on the date specified in the notice, or if no date is specified, then 10 calendar days from the date of delivery or mailing of such notice. Consultant may terminate this Agreement at any time, with or without cause and without penalty, upon 30 days prior written notice.

Such termination shall be effective on the date specified in the notice, or if no date is specified, then 10 calendar days from the date of delivery or mailing of such notice and only if all assignments accepted by Consultant ha ve been completed before the date of termination. In the event of termination of this Agreement by either party due to no fault or failure of performance by Consultant, City shall pay Consultant compensation for all Services satisfactorily completed in acc ordance with all of the terms and provisions of this Agreement, as determined by the City, before the effective date of termination; provided, in no event shall the Consultant receive an amount exceeding that which would have been paid to Consultant for the full performance of the Services.

14. Ho ld Harmless, Defense and Indemnity.

I
f Consultant provides any architectural, landscape architectural, engineering or land surveying (“design professional”) services, to the maximum extent permitted by law, Consulta nt shall hold harmless, defend, and indemnify City, its legislative and advisory bodies, and the City’s officials, directors, officers, employees, and agents (collectively, “Indemnitees”) from and against any and all claims, demands, causes of action, dama ges, 3 422
injuries, liabilities, losses, penalties, fines, judgments, costs or expenses, including reimbursement of attorneys’ fees, court costs and costs of alternative dispute resolution, including but not limited to those relating to death or injury to any person and injury to any property (collectively, “Claims”), to the extent that the Claims arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Consultant or of any of its officers, employees, subcontractors or agents in the performance of the Agreement or in the failure to comply with any of the obligations contained in this Agreement. Consultant’s obligation to defend is a separate and distinct obligation from Consultant’s duty to indemnify and applies through final judgment, including exhaustion of any appeals. Consultant shall be obligated to defend Indemnitees in all legal, equitable, administrative, or special proceedings, with counsel approved by the City Attorney, to the extent required herein immediately upon tender to Consultant of the Claim in any form or at any stage of an action or proceeding. The defense obligation includes the obligation to provide independent defense counsel if Consultant asserts that the liability is caused in whole or in part by the ne gligence or willful misconduct of any of the Indemnitees.

I
f Consultant provides no design professional services, to the maximum extent permitted by law, Consultant shall hold harmless, defend and indemnify the Indemnitees from and against any and all Claims, which arise out of, pertain to, or relate to the performance of this Agreement, or the failure to comply with any of the obligations contained in this Agreement, by Consultant or of any of its officials, directors, officers, employees, subcontractor s, or agents. Consultant’s obligation to defend is a separate and distinct obligation from Consultant’s duty to indemnify and applies through final judgment, including exhaustion of any appeals. Consultant shall be obligated to defend Indemnitees in all le gal, equitable, administrative, or special proceedings, with counsel approved by the City Attorney, immediately upon tender to Consultant of the Claim in any form or at any stage of an action or proceeding. The defense obligation includes the obligation to provide independent defense counsel if Consultant asserts that the liability is caused in whole or in part by the negligence or willful misconduct of any of the Indemnitees.
a. The review, acceptance or approval of Consultant’s work or work product by any of the Indemnitees shall not affect, relieve or reduce Consultant’s indemnification or defense obligations. This Section 14 shall survive completion of the Services or termination of this Agreement. The provisions of this Section 14 shall not be restricted by and does not affect the provisions of this Agreement relating to insurance.

15. Ins urance. Consultant shall obtain and maintain during the performance of any services under this Agreement the insurance coverages listed within the insurance document stated in “(9) Insurance Coverage” on the Cover Page and in the Insurance Exhibit, which is attached hereto and incorporated herein by this reference, unless the City’s Risk Manager waives, in writing, the requirement that Consultant obtain and maintain such insurance coverages. Consultant shall, before performance of any Services, file with the City’s Risk Manager evidence of insurance coverage as specified in “(9) Insurance Coverage” on the Cover Page and in the Insurance Exhibit.

Maintenance of insurance co verages by Consultant is a material element of this Agreement. Consultant’s failure to maintain or renew insurance coverages or to provide renewal evidence, and any lapse in insurance coverage, may be considered a material breach of this Agreement.

16. Do cuments and Materials.
a. A
ll final computations, exhibits, files, plans, correspondence, reports, drawings, designs, data, photographs, specifications, information, images, video files, media, or other deliverables prepared, created, drawn, calculated, photographed or developed by Consultant pursuant to this Agreement (“Documents and Materials”) shall be the City’s property without restriction or limitation upon its use, duplication or dissemination. All Documents and Materials shall be considered “works made for hire,” and all Documents and Materials and any and all intellectual property rights arising from their creation, including, but not limited to, all copyrights and other proprietary rights, shall be and remain the property of the City without restri ction or limitation upon their use, duplication or dissemination by the City. Consultant shall not obtain or attempt to obtain copyright protection as to any Documents and Materials. Consultant hereby assigns to the City all ownership and any and all intellectual property rights to the Documents and Materials that are not otherwise vested in the City pursuant to this Section 16. b. C
onsultant shall deliver all Documents and Materials to City’s Project Manager upon completion of the Services or termination of this Agreement without additional cost or expense to the City. Additionally, 4 423

anytime at City’s request, City shall be entitled to possession of, and Consultant shall furnish to City’s Project Manager within 10 calendar days, any or all of the Documents and Materials without additional cost or expense to the City. In both situations, if Consultant prepares Documents and Materials o n a computer, Consultant shall provide City with said Documents and Materials both in a printed format and in an electronic format that is acceptable to the City. Consultant may retain copies of these Documents and Materials but must request permission fro m the City before use, duplication or dissemination of these Documents and Materials for any purpose other than for the Services provided to the City pursuant to this Agreement.

c. Any substantive modification of the Documents and Materials by City staff or any use of the completed Documents and Materials for other City projects, or any use of incomplete Documents and Materials, without the written consent of Consultant, shall be at City’s sole risk and without liability or legal exposure to Consultant.

d. Consultant warrants and represents that it has secured all necessary licenses, consents or approvals to use any instrumentality, thing or component as to which any intellectual property right exists, including computer software, used in the rendering of the Services and the production of all Documents and Materials, and that the City has full legal title to and the right to use, duplicate or disseminate the Documents and Materials.

Consultant shall defend, indemnify and hold Indemnitees harmless from any lo ss, claim or liability in any way related to a claim that City’s use of any of the Documents and Materials is violating federal, state or local laws, any contractual provisions, or any laws relating to trade names, licenses, franchises, copyrights, patents or other means of protecting intellectual property rights and/or interests in products or inventions. Consultant shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked documents, materials, equipment, devices or processes in connection with its provision of the services and Documents and Materials. In the event the use of any of the Documents and Materials by the City is held to constitute an infringement and the use of any of the same is enjoined, Consultant, at its own expense, shall: secure for City the right to continue using the Documents and Materials by suspension of any injunction, or by procuring a license or licenses for City; or modify the Documents and Materials so that they become non -infringing while remaining in compliance with the requirements of this Agreement.

e. This Section 16 shall survive the termination of this Agreement.

17. C
onfidentiality of Information.

a. For the purposes of this Agreement, “Confidential Information” means all information, in whatever form transmitted, relating to the past, present or future business affairs of the City, including without limitation, (i) technical information, including patent, copyright, trade secret, and other proprietary information, techniques, sketches, drawings, models, inventions, processes, apparatus, equipment, algorithms, software programs, software source documents, and formulas; or (ii) non -technical information, including without limitation finances, financial and accounting data and information, suppliers, customers, customer lists, purchasing data and any other information belonging to the City or to a third party whose information is in the City’s possession or control under obligations of confidentiality, and which is disclosed to Consultant o r is developed by Consultant in whole or in part at the City’s expense.

b. All Documents and Materials shall be considered Confidential Information and shall not be reproduced, transmitted, disclosed or used by the Consultant without the written consent of the City, except as may be necessary for Consultant to fulfill its obligations to the City.

c. Notwithstanding the above, these limitations shall not apply to information that (i) is already known to Consultant at the time of that information’s disclosu re or becomes publicly known through no wrongful act or omission of Consultant, (ii) is communicated to a third party with the express written consent of City and is not subject to restrictions on further use or disclosure, (iii) is independently developed by Consultant and has no relation to this Agreement, or (iv) is required by law, court order, court -issued subpoena or other legal process to be disclosed; provided, however, that before making such disclosure, Consultant shall immediately provide City wi th written notice and a reasonable opportunity for City to object to the disclosure or to take action to maintain the confidentiality of the information, unless such prior disclosure is legally impermissible. 5 424

d. Consultant shall use reasonable care to protect the Confidential Information. In the event of a breach or threatened breach of this Agreement, City shall be entitled to obtain an injunction prohibiting any such breach, the costs of which shall be paid by Consultant. Any relief granted shall be in addition to and not in lieu of any other legal or equitable relief, including money damages. The parties acknowledge that Confidential Information is valuable and unique and that disclosure of the Confidential Information in breach of this Agreement may r esult in irreparable injury to the City.

e. Other than an obligation upon the City to deal in good faith, the City makes no warranties and shall bear no liability or responsibility for errors or omissions in any Confidential Information disclosed under th is Agreement or for any business decisions made by Consultant in reliance on any Confidential Information disclosed under this Agreement.

f. This Section 17 shall survive the termination of this Agreement.

18. I
ndependent Contractor. Consultant is and shall at all times remain, as to City, a wholly independent contractor. Neither City nor any of its employees or agents shall have control over the conduct of Consultant or any of its employees, except as stated in this Agreement. Consultant has and shall retain the right to exercise full control over the employment, direction, means of performance, location, compensation and discharge of all persons assisting Consultant, and it is free to dispose of all portions of its time which it is not obligated to devote to City in such a manner and to such persons, firms, or corporations as Consultant wishes except as expressly provided in this Agreement. This Agreement shall not be interpreted to prevent or preclude Consultant from rendering any services for Consultant’s o wn account or to any other person or entity as Consultant in its sole discretion shall determine; provided, however, that performing such services shall not materially interfere with the Services Consultant shall perform for the City. Except as City’s Proj ect Manager specifies in writing, Consultant and its employees and agents have no authority, express or implied, to act on behalf of City in any capacity, to incur any debt, obligation or liability on behalf of City, bind City in any manner, or otherwise act on behalf of City as an agent. Consultant and its employees are not employees of City. Consultant and its employees are not entitled to receive from City any of the benefits or rights afforded employees of City, including but not limited to reserve leav e, sick leave, vacation leave, holiday leave, compensatory leave, Public Employees Retirement System benefits, and health, life, dental, long -term disability and workers’ compensation insurance benefits. Consultant shall not, at any time or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant shall be solely responsible for, and shall save City harmless from, all matters relating to the payment of Consultant’s subcontractors, material suppliers, directors, officers, employees, agents and representatives, including compliance with social security requirements, federal and State income tax withholding, and all other regulations governing employer -employee relations, as applicable. City shall have the right to offset against the amount of any compensation due to Consultant under this Agreement any amount due to City from Consultant as a result of its failure to promptly pay to City any reimbursement or indemnification arising under this Section 18.

19. N
ondiscriminatory Employment . Consultant shall not unlawfully discriminate against any individual based on race, color, religion or religious creed, national origin, ancestry, ethnic group identification, primary language, physical disability, mental disability, medical condition, genetic information, marital status, gender, gender identity, gender expression, sex, sexual orientation, age, immigration status, citizenship or military and veteran status. Con sultant understands and agrees that it is bound by and will comply with all legal nondiscrimination mandates. For every subcontractor who will perform Services, Consultant shall be responsible for such subcontractor’s compliance with this Section 19.

20. C onsultant’s Representations . Consultant represents, covenants and guarantees that: a) Consultant is licensed, qualified, and capable of furnishing the labor, materials, and expertise necessary to perform the Services in accordance with the terms and condition s set forth in this Agreement; b) there are no obligations, commitments, or impediments of any kind that will limit or prevent Consultant’s full performance under this Agreement; c) to the extent required by the standard of practice, Consultant has investigated and considered the scope of Services 6 425

performed, has carefully considered how the Services should be performed, and understands the facilities, difficulties and restrictions attending performance of the Services under this Agreement.

21. C ompliance with Laws. In performing the Services under this Agreement, Consultant shall comply with all applicable laws, ordinances and regulations. Before providing any Services under this Agreement, Consultant shall, at its own expense, obtain and maintain all required certificates, licenses and permits, including a City business tax certificate.

22. C onflict of Interest. If, in performing the Services set forth in this Agreement, Consultant makes, or participates in, a “governmental decision” as described in Title 2, Sect ion 18701(a)(2) of the California Code of Regulations, or performs the same or substantially all the same duties for City that would otherwise be performed by a City employee holding a position specified in City's conflict of interest code, Consultant shall be subject to City's conflict of interest code, the requirements of which include the filing of one or more statements of economic interests disclosing the relevant financial interests of Consultant's personnel providing the Services set forth in this Agreement. Furthermore, Consultant shall not to accept any employment or representation during the term of this Agreement or within 12 months after completion of the Services which is or may likely make Consultant “financially interested,” as provided in Cal ifornia Government Code Sections 1090 and 87100, in any decisions made by City on any matter in connection with which Consultant has been retained pursuant to this Agreement.

23. F ictitious Name. If Consultant has a fictitious name, Consultant shall submit to City a new Fictitious Business Name Statement approved by any California county before Consultant’s prior Fictitious Business Name Statement expires if such expiration may occur during the term of this Agreement, including any term amendment.

24. No n-Assignability. This Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s personnel’s unique competence, experience and specialized personal knowledge. Consultant shall not assign or transfer any interest in t his Agreement or any part thereof, whether by assignment or novation, without City’s prior written consent, which may be withheld for any reason or for no reason at all. Any purported assignment without written consent shall be null, void, and of no effect , and Consultant shall hold harmless, defend and indemnify Indemnitees from and against all Claims arising from or relating to any unauthorized assignment.

25. S
uccessors and Assigns . This Agreement shall be binding upon and inure to the benefit of the heirs, executors, administrators, successors and assigns of Consultant.

26. A pplicable Law; Venue. The validity, interpretation, and performance of this Agreement shall be controlled by and construed under the laws of the State of California, excluding California’s choice of law rules.

Venue for any such action relating to the Agreement shall be in the Ventura County Superior Court.

27. T itles. The titles used in this Agreement are for convenience only and shall in no way define, limit or describe the scope or intent of this Agreement or any part of it.

28. F orce Majeure. Neither City nor Consultant shall be responsible for delays or failures in performance resulting from acts beyond the control of either party. Such acts shall include but are not be limited to acts of Go d, riots, acts of war, epidemics, fire, earthquakes, or other disasters.

29. A uthority. Any person executing this Agreement on behalf of Consultant warrants and represents that s/he has the authority to execute this Agreement on behalf of Consultant and to bi nd it to the performance of these obligations.

30. Binding Agreement. The parties do not intend this Agreement to be binding upon them and shall not be held liable to its terms until it is fully executed by all required signers.

31. I ntegration; Amendment . This Agreement, including any other documents incorporated herein by specific reference, constitutes the entire and integrated agreement of City and Consultant regarding the subject matter described herein. This Agreement supersedes all prior oral or wri tten communications, negotiations, 7 426
representations, agreements and promises. This Agreement may not be modified or amended, nor any provision or breach waived, except in a writing, signed by both parties, that expressly refers to this Agreement.

32. Co nstruction. In the event of any asserted ambiguity in or dispute regarding the interpretation of any matter herein, the interpretation of this Agreement shall not be resolved by any rules of construction providing for interpretation against the party who causes the uncertainty to exist or who drafted the Agreement in whole or in part.

33. No Waiver . Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default that may then exist on the part of Consultant, and the making of any such payment by City s
hall in no way impair or prejudice any right or remedy available to City with regard to such breach or default.

34. Attorneys’ Fees . The prevailing party shall be entitled to recover reasonable costs, attorneys’ fees (including the reasonable value of the services rendered by the City Attorney’s Office) and expenses, includin g i
nvestigation fees and expert witness fees, in addition to any other relief to which that party may be entitled, in any legal action or other proceeding, including an action for d eclaratory relief, for the enforcement of this Agreement or because of an alleged dispute, breach, default or misrepresentation in connection with this Agreement.

35. No tice. Except as otherwise required by law, a notice or communication authorized or required by this Agreement shall be in writing and shall be deemed received —on (a) the day of delivery if delivered by hand or overnight courier service during City’s regular business hours or (b) the third business day following deposit in the United States mail, postage prepaid—to the addresses listed as “(10) Addresses for Notice” on the Cover Page or at such other address as one party may notify the other in writing.

36. C oun terparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed to be an original and all of which, when taken together, shall be deemed to be one and the same agreement.

A signed copy of this Agreement transmitted by email to Project Managers’ emails listed in “(11) Contact Emails” on the Cover Page or by o ther means of electronic transmission shall be deemed to have the same legal effect as delivery of an original executed copy of this Agreement for all purposes.

37. Se verability. If any term or portion of this Agreement is held to be invalid, illegal, or othe rwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.
[S
ignatures on next page]
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IN WITNESS WHEREOF, the parties hereto have executed the Agreement on the date that is written as “(1) Agreement Start Date” on the Cover Page.

CITY OF OXNARD CORVEL ENTERPRISE COMP., INC.

☐ John C. Zaragoza, M ayor1 Date Brandon O’Brien, CFO Date ☐ A lexander N guyen, City M anager
☐ D aniel W illhite, P urchasing M anager
☐ , B u yer
Richard Schweppe, Assistant Treasurer Date

ATTEST:

Rose Chaparro, City Date
Clerk (only if Mayor signs)

APPROVED AS TO FORM:

Stephen M. Fischer, City Date
Attorney (always required)

1 The City Council must authorize and the Mayor must sign any agreement over $200,000 annually. The City Manager may authorize and sign any agreement over $100,000 but up to $200,000 annually. The Purchasing Manager may authorize and sign any agreement up to $100,000 annually. A Buyer may authorize and sign any agreement up to $25,000 annually.

9 428
Agreement No. A-8455

SCOPE OF SERVICES EXHIBIT

I. Consultant shall administer the workers’ compensation claims of City in accordance with the Public Risk Innovation, Solutions, and Management (PRISM) Claims Administration Guidelines attached hereto as the Claims Administration Standards Exhibit.

II. Consultant shall ensure that all workers’ compensation claims are processed in accordance with California law, codes, rules, and regulations as promulgated by the Administrative Director and the Manager of the Office of Self -Insured Plans (OSIP) of the Department of Industrial Relations (DIR).

III. Consultant shall initiate prompt processing of all claims presented to Consultant upon notificati on by City in writing, facsimile transmission, electronically, or via telephone.

IV. Staffing and Caseload
a. Consultant shall provide the following staffing model to service City’s workers compensation claims:
i. 1 Claims Supervisor
ii. 2 full-time dedicated Indemnity Adjusters
iii. 1 designated Future Medical/Medical-Only Adjuster
iv. 1 Claims Assistant support staff
v. 1 Benefit Tech support staff
b. Consultant agrees that each Indemnity Adjuster shall have a caseload not to exceed 150 open indemnity claims. Indemnity claims are counted as one claim. Future medical claims and medical only claims are counted as two-to-one (2:1) indemnity claims.

V. Penalties
a. Any penalties assessed to City for delays in benefits that are the direct result of the delay by Consultant shall be the responsibility of Consultant. Any penalties that are assessed as of the direct result of delay by City shall be the responsibility of City. b. Any penalties assessed by the Division of Workers’ Compensation Audit Unit for which Consultant made negligent error as identified by a State auditor shall be the responsibility of Consultant. City shall be responsible for paying penalties for which City has made a negligent error as identified by a State auditor.
c. Consultant shall be responsible for any and all penalties that are the result of late payments pursuant to the statutory requirements for timely payments. If the penalties are paid from the trust fund as an add- on to a bill or benefit, Consultant shall reimburse City on a quarterly basis. The check and a report outlining all penalties shall be submitted to the City within thirty (30) calendar days after the quarter ends on March 31, June 30, September 30, and December 31.

VI. Medicare Set Aside Allocations and SCHIP Reporting
a. Provide an account manager and designated back -up to timely report to the reporting agent all judgments, settlements, awards, above the threshold limits as periodi cally required by the Medicare, Medicaid, and SCHIP Extension Act of 2001 (MMSEA) for all Medicare-eligible claimants.
b. Protect Medicare’s interest in both conditional liens and future payments of medical expenses for all Medicare- eligible claimants to the extent it is reasonably appropriate because of the exposure, the injuries, and the then-existing and future anticipated medical treatment costs.
10 429
Agreement No. A-8455

c. Hold harmless, defend, and indemnify the City for any fines or Medicare reimbursements required to be paid as a result of Consultant’s failure to timely report any Medicare-eligible judgments, awards, or settlements, or for any claim that there was a failure on the part of Consultant to adequately protect Medicare’s conditional or future medical payment rights of reimbursement.

VII. Financial Administration
a. City will establish a zero-balance bank trust account from which Consultant shall make all indemnity, medical, and allocated loss expense payments. Payment authorization limits and payment policies will be established by City and reviewed from time to time with Consultant. Consultant’s monthly service fee shall not be paid from the trust account. b. Consultant shall maintain complete and accurate records with respect to costs, expenses, receipts, and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible.
c. All allocated loss expenses shall be charged to the applicable claim file out of the City’s trust account.
d. The City or its designated representative shall be authorized to visit Consultant’s facilities to perform claims audits. All data and documents pertaining to the City’s claims shall be made available to City or its designated auditor, at no additional cost to City. e. No charges to City for payments made on behalf of persons who were not valid employees of City at the date of injury shall be accepted for payment by the City. f. Consultant shall assign only competent personnel according to the reasonable and customary standards of training and experience in the relevant field to perform services pursuant to this Agreement. Failure to assign such competent personnel shall constitute grounds for termination of this Agreement. Each adjuster shall have passed the State of California Department of Industrial Relations, Self Insurance Administrator’s Examination; or, as a minimum requirement, no less than one (1) adjuster shall not have successfully passed this State examination. However, an adjuster that has not passed the State examination shall be enrolled in appropriate courses leading to certification within two (2) years.
g. Consultant shall ensure that other personnel, such as management, clerical, accounting, and data processing staff, which may be required to satisfactorily provide the services required under this Agreement, shall be provided by Consultant with the agreed fee schedule under the RATES AND COSTS EXHIBIT incorporated into this Agreement. City understands that the personnel referred to in this paragraph need not be dedicated to the exclusive use of the City.
h. Consultant shall reconcile the bank trust account on a monthly basis and provide the reconciliation in Microsoft Excel format to City electronically via secure email.

VIII. Claims Reporting: Consultant shall provide all of the following repo rts to City on a monthly basis or as requested
a. Workers’ Compensation Claim Detail Report: this report includes individual claim information that can be filtered and arranged according to a multitude of report parameters and valuations. This report includes individual claim information that can be valued as of different points in time.
b. Workers compensation claims summary reports by annual reporting period. c. Payment Register Detail Report: this report summarizes payments issued between two dates and can be filtered and arranged according to different report parameters. 11 430
Agreement No. A-8455

d. Loss Experience Summary Report: this report shows the number of open and closed claims and associated financial information that can be filtered and arranged according to different report parameters.
e. OSHA Form 300 – This is the OSHA Log of Work-Related Illness and Injuries. Federal law requires employers to record all reportable injuries and illness that occur in the workplace on this form.
f. OSHA Form 300A – This is the OSHA Summary of Work -Related Injuries and Illnesses.

Federal law requires employers to post this form in the workplace annually. g. OSHA Form 301 – This is the OSHA Injury and Illness Incident Report which is required by the Unites States Department of Labor’s Occupational Safety and Health Administration (OSHA) for employer provided workplace incident records. h. Workers’ Compensation Lag Time Report: this report shows the lag time between the date the injury occurred, the date the employer was notified and the date the injury was reported to Consultant. This report helps to understand how costly lag times may be affecting the workers’ compensation program.
i. Claims Scorecard: this report compares major data elements over certain time periods. In addition, the Claims Scorecard provides exception reporting commonly requested to help manage specific claims responsible for the majority cost of the program. j. Claims Safety Dashboard: this report is an interactive tool that allows the user to view information sorted by various filters and displayed on easy -to-read graphs. Information is displayed on up to six different information panels based on each user’s account and dashboard preference settings.
k. Ad Hoc Reporting: Ad hoc report inquiries can be made with data elements captured in the claims system. Most ad hoc reports are available in PDF and Excel formats. These reports can be run instantly or scheduled for regular output. l. 4850 Benefits Reporting including future liability, total incurred with 4850 benefits, total incurred without 4850 benefits and vouchers, and any excess insurance or subrogation recoveries.
m. Listing of any administrative penalties paid during each month with the responsible party noted for each penalty paid. Consultant shall issue a check payable to City for reimbursement of any administrative penalties during the month which were the responsibility of Consultant. The check shall be submitted to City within 30 days of each monthly report.
n. Report of subrogation claims showing each employee’s name, claim number, date of injury, paid amount with 4850 benefits, paid amount without 4850 benefits, future liability, total incurred with 4850 benefits, total incurred without 4850 benefits and vouchers, and any excess or subrogation recoveries.
o. Reports as required by the City’s excess workers compensation carrier (PRISM). p. Annual OSIP Report: Public Entities Self -Insurer’s Annual Report as required by the Department of Industrial Relations Office of Self-Insurance Plans. q. Other reports as listed by Consultant in its response to the RFP:
i. Annual Report to the State of California
ii. Monthly Listing of Open Claims by Department/Division iii. Monthly Listing of Alphabetical Listing of All Active Claims iv. Monthly Listing of Open Indemnity Claims
v. Bi-Weekly Indemnity Payments Report
vi. Monthly List of All Currently Denied Claims
vii. List of Delayed Claims to Include Expenses Paid During Delay Period viii. Report of Litigation Referrals
ix. Report of Litigation Fees
x. Medical Case Management Claims
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xi. Excess Insurance Claims
xii. Graphs for Each City Department Showing Severity and Frequency xiii. Graphs Showing Number of Injuries by Nature of Injury for each City Department and Combined
xiv. Graphs Showing Number of Injuries by Body Part for each City Department and Combined
xv. Days Lost Due to Injury
xvi. Average Cost of Injury for Each City Department and Combined

IX. Online Access
a. Consultant shall provide access to an online Executive Dashboard which provides a dynamic and interactive overview of City’s program.
b. Consultant shall provide access to an online reporting system so that City employees can run custom, standard, or ad-hoc reports as needed.
c. Online access shall be provided to, at a minimum, 4 employees of City at no additional charge.

X. Training
a. Consultant will provide the City’s staff with in- service training on changes, proposed changes and statutes, and rules and regulations.
b. Consultant shall provide City staff with training on an online Executive Dashboard as needed.
c. Consultant shall provide City staff with training on its online reporting system.

XI. Meetings
a. Consultant shall conduct claims review meetings every two months with City. b. Consultant will provide a comprehensive overview of the City’s program during annual stewardship meetings.

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DE

SCRIPTION OF SERVICES
W
orkers’ Compensation Claims Management Services
Terms and Conditions
I. DESCRIPTION OF WORKERS’ COMPENSATION CLAIMS MANAGEMENT SERVICES (a) City shall promptly notify Consultant of all incidents subject to the services described in this Agreement.
(b) First report of loss services involve gathering pertinent information related to a work injury and r
eporting such information to the appropriate state industrial accident board or commission as required by law, and is used to facilitate Consultant’s initial review of the claim to determine whether the claim is likely to be medical -only or lost time and to help guide the initial determination of Services as defined under Section 1 of the Agreement that may be required (“First Report Services”). (c) Consultant’s Workers’ Compensation Claims Management services provide City with a process to comply with City ’s workers’ compensation issues in the applicable jurisdiction. Consultant shall provide workers’ compensation claims management services set forth herein to City on behalf of employees that sustain work related injuries (“Injured Employees”). Consultant may subcontract with a third party t o pr
ovide some portion or all of its claims management services obligations hereunder.

II. DELIVERY OF FIRST REPORT OF LOSS SERVICES
(a) Consultant shall provide First Report Services to City upon receipt by Consultant of specifi c r
equests from City. Prior to the implementation of Consultant First Report Services and as required during the Term of this Agreement, City may provide Consultant with instructions regarding the scope and extent of the First Report Services to be performed by Consultant . Absent such instruction, Consultant First R
eport Services shall be performed as described below.
(b) City s hall initiate First Report Services by (i) entering such information online through CareMC, (ii) c
alling Consultant via a toll free number provided by Consultant , or (iii) faxing such information to the Consultant intake specialist. City or the City representative entering such information on CareMC, making such calls, or faxing such information shall provide Consultant with all information required to complete the First Report of Loss form required by the applicable state (“Required Information”). Requi red Information generally includes the following: name/address of claimant, date of incident, description of injuries, social security number, date of birth, employer, salary, and other descriptive information reasonably required by Consultant , and may include information required by applicable statute (e.g., employer TIN). Consultant shall (i) provide sufficient staff to handle all incoming calls, and (ii) be prepared to complete First Report of Loss forms for all applicable states. (c) Once the R e quired Information is validated and confirmed by a Consultant representative, First Report of Loss forms will be made available to City through the CareMC Application. Consultant will, upon r
equest of City , provide a hard copy of the completed First Repo rt of Loss form to the City . A n el
ectronic copy shall be available to City via CareMC . To the extent permitted by the applicable state industrial accident board or commission, the Required Information shall be transmitted electronically. (
d) To the extent r equired by applicable statute or otherwise agreed in writing by Consultant , C
onsultant will file additional reports on earlier-filed First Reports of Loss (“Subsequent Reports”). (e) Unless agreed to otherwise in writing by the parties, any questions or concerns from an industrial accident board or commission concerning First Reports of Loss forms completed by Consultant hereunder will be handled directly by Consultant . All such inquiries will receive an initial response within the next business day following Consultant ’s receipt of the inquiry. Consultant will keep City apprised of any inquiries it receives and the response thereto. Consultant will send a written response to the inquiry within five (5) business days outlining the nature of the inquiry and t he resolution of same by Consultant. A cop y
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of such response will also be sent to the attention of the designated City representative if requested in writing by City . City shall have the right, but not the obligation, at any time and at City ’s expense, to interject itself into the inquiry between Consultant and the industrial accident board or commission, and in connection therewith to resolve the inquiry in a manner acceptable to City at its sole discretion, in which case City shall defend, indemnify and hold harmless Consultant from and against any claim, liability, damages or costs arising from City’s handling of such inquiry or the resolution thereof.

III. DELIVERY OF CLAIMS MANAGEMENT SERVICES
(a) City shall arrange so that all claims and all related bills of a ny type, as well as all other correspondence that City receives relating to such claims, are sent directly to Consultant. Consultant shall perform all of the following “Claims Services” in connection with each portion of a Claim related to Workers’ Compensation benefit payments:

Claims requiring work beyond the standard scope for each claim type will be invoiced at the next higher rate. The following section indicates the basis for the categorization of claims fees. City will be provided with reports that provide full transparency of the fees invoiced. Claims are defined hereunder as follows:
• Record Only – system notation of an event that does not require any claims handling, including contact or investigation. These are used solely for the purpose of record keeping.
• Medical Only – claims where time-off does not exceed the state waiting period and the scope of work is within the parameters noted in the Pricing section (“Fees”), Exhibit B. • Indemnity – claims not otherwise classified as either Record Only or Medical Only as defined under Rates and Costs Exhibit.
• Lost Time - claims not otherwise classified as either Record Only or Medical Only as defined under Rates and Costs Exhibit.

All Claims Services provided by C onsultant under this Agreement shall be performed i n acco
rdance with the guidelines set forth hereunder of this Workers’ Compensation Claims Management Services Description of Services Schedule:
(i
) Consultant shall immediately assign each new Indemnity Claim and Medical Only Claim to Consultant’s designated claims professional.
(ii) Utilizing Consultant’s CareMC Application or other applicabl e Consultant Online System , C
onsultant shall mai ntain a chronological record of all Claims Services performed by Consultant.
(iii) Consultant shall make all filings related to Indemnity Claims and Medical Only Claims with the appropriate state Workers’ Compensation regulatory authorities. (
iv) Consultant shall maintain a complete and accurate claim file for each Indemnity Claim and Medical Only Claim.
(v) Consultant shall perform reasonable and necessary administrative and clerical work including, without limitation, the following:
(A) Investigate all Indemnity Claims and Medical Only Claims. (
B) Determine and evaluate any coverage and/or compensability issue s and provide City with appropriate recommendations and advice regarding the same. (C) Adjust, handle, or settle to a conclusion those Indemnity Claims and Medical Only Claims that Consultant believes the City is legally obligated to pay under applicable state law and regulations, and in accordance with the authority granted to Consultant by C
ity under the Agreement.
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(D) Prepare checks for payments of Indemnity claims, Medical Only Claims and Allocated Loss Adjustment Expenses.
(E) Prepare documents as necessary to clo se out Indemnity Claims and Medical Only Claims.
(b) C onsultant shall process claims and process the disbursement of benefit payments to claimants and providers entitled to such payments from City . Funding for the payment of all benefits to claimants, providers, vendors and “allocated loss adjustment expenses” (as defined below) is the sole responsibility of City and City agrees to be liable for and fund all proper claims processed by Consultant. Such payment shall be made through a bank account established by Consultant . There shall be one account established for claims relating to First Reports of Loss arising on or after July 1, 2022(the “bank account”)). Consultant shall provide City with a check register in a mutually agreed format for each check run drawn on a bank account prior to mailing of the checks. Consultant also will provide City information as necessary for City to prepare periodic bank account reconciliation reports. City agrees to pay into the bank account funds s ufficient to pay approved claims and to maintain the advance deposit set forth below and to provide Consultant with such authorizations as shall be necessary to make the required instruments valid claims against City . Notwithstanding the other provisions of this Agreement, if payments are not made when due, City shall be in default and subject to immediate termination by a prior thirty (30) day notice from Consultant to City with ability to cure by City to the satisfaction of Consultant , and Consultant shall have no liability for claims, penalties or other damages arising out of or relating to any such failures on the part of City. (i) C ity shall make an initial advance deposit into the bank account in an amount equal to One Hundred Thousand Dollars ($100,000.00).
(ii) Allocated loss adjustment expenses (“ALAE”) generally encompasses costs which can be directly allocated to a particular claim. As used herein, that term shall include, but not necessarily be limited to, the following: claim adjustment costs and expenses incurred by Consultant or its subcontractor and allocated by Consultant to the investigation, adjustment and settlement or defense of a claim for benefits, including, without limitation, attorneys’ fees and disbursements; pre- and post- judgment interest; court reporter services and transcripts; deposition charges and transcripts; fees for service of process or summons; court costs; courier/express mail; appeal bonds and filing fees; travel, printing costs related to trials and appeals; witness and expert fees and expense; alternate dispute resolution fees and expense; mediation fees and expense; arbitration fees and expense; ombudsman fees and expense; medical examinations and reviews to determine issues such as causal connection, length or extent of disability, degree of permanency, and other issues related to determining liability of the City; laboratory costs; engineering fees and expense; autopsy fees and expense; independent adjuster and private investigator fees and expense; surveillance and activity checks; photography; fees and expense related to the defense of controverted or litigated claims, including subrogation recovery; medical cost containment expense including, but not limited to, medical bill auditing expenses, hospital and other treatment utilization reviews, including precertification/preadmission and concurrent or retrospective reviews; peer reviews; preferred medical provider network or similar organization expenses; medical fee review panel expense; pharmacy benefit management expense; drug testing expense; indexing fees; expense and fees related to Medicare set aside agreements; vocational rehabilitation or return to work expense; telephonic and field medical case management expense; fees and expense for reproduction of medical and/or hospital records; fees for police reports, birth certificates, death certificates, OSHA reports and other similar regulatory authority reports; copying fees assessed by a vendor other than TPA; translation services; legal bill 16 435
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audit expenses; other costs and expenses reasonably incurred and related to the investigation and defense of claims or the protection and collection of subrogation rights of the City; and other expenses that are not defined as losses and are directly related to and directly allocated to the handling of a particular claim for services that are required to be performed by statute or regulation. Unless expressly stated as a separate fee or otherwise included within Consultant’s service fees, each of the above ALAE items is subject to reimbursement at the rate charged.
(c) Consultant shall provide City with payment services through Check Writing services in accordance with specifications mutually agreed by City and Consultant. (i) T he checks referred to in Section II (d) will be drawn on Consultant ’s account at Wells Fargo Bank, Portland, Oregon or Consultant’s account at such other bank as the parties of this Agreement may mutually accept, as evidenced by a letter or written document signed by both parties (hereafter, the “Bank”), with City identified on each check as the insurer or any insurance carrier as such may be required. Check Writing services shall also include IRS form 1099 filing and associated follow-up, bank reconciliation, and bank fees specifically related to such processing if City is using Consultant’s bank account. Otherwise, such services will be subject to an additional fee.
(d) C onsultant agrees to provide the following services to City relating to the processing and payment of claims:
(i) to receive claims and process payment of benefits in accordance with applicable State(s) program guidelines required for the payment of workers’ compensation claims; (ii) to correspond with the claimants, providers of services and vendors if additional information is deemed necessary to complete the processing of claims;
(iii) to determine the amount of benefits payable;
(iv) to provide notice to claimants as to the reason(s) for denial of benefits (when such are denied) and to provide for the review of such denied claims;
(v) to receive and process for payment claims for benefits incurred prior to the Effective Date in consideration for the separate fees established in the attached hereunder Rates and Costs Exhibit; and
(vi) at City’s request, to provide specified additional services for such fees as the parties mutu ally agree;
(e) Consultant is not in any way to be deemed an insurer, underwriter or guarantor with respect to any benefits payable under City’s workers’ compensation program. (f) Consultant may rely on instructions received from such person or persons as City may from time to time designate in writing, provided that no such instruction may vary the terms of this Agreement. (g) Unless otherwise directed by City or precluded by law, Consultant shall seek subrogation recoveries on behalf of City and shall provide City with any recoveries obtained, minus the attorneys’ fees and costs incurred in obtaining such recoveries. City represents and warrants that its workers’ compensation program provides for rights of subrogation. City delegates and/or assigns these subrogation rights and third party recovery rights to Consultant as its agent for purposes of subrogation only, provided that City pre -approve all subrogation recoveries. City shall assist Consultant in its subrogation efforts by providing requested information and documentation.

Consultant may engage the services of a subrogation management firm to assist with the identification and management of subrogation cases. The fees charged by the subrogation management firm will be deducted from any recovery. In those case s where the subrogation recovery efforts of the claimant’s attorney should be compensated, City delegates to Consultant full authority to act on behalf of the City to negotiate reasonable attorneys’ fees. In those instances where City ’s subrogation lien, in the 17 436
Agreement No. A-8455

opinion of Consultant , should be compromised or abandoned, City delegates to Consultant full authority to act on behalf of City to compromise or abandon the lien. Any determination by Consultant with respect to subrogation liens shall be final and conclusive, unless rejected by the City or overturned by order of a court of competent jurisdiction. (h) Consultant shall assist, cooperate and participate with City , carriers and reinsurers in connection with claim reviews and audits and catastrophic injury claim analysis and excess claim related reporting.

IV. SERVICE CRITERIA, STANDARDS AND GUIDELINES
(a) A ssignments: City will notify Consultant , either via CareMC, telephone or facsimile, that City ’s employee has sustained a work related injury . All new Lost Time claims will be acknowledged and established by Consultant within the next business day following such notice. The acknowledgement will include the name and contact information of the assigned Adjuster. (b) Contacts: A s warranted, and always with regard to lost time, or anticipated lost time claim situations, initial contact with the injured employee will be made within the next business day following receipt of a new assignment claim. Contact with the Physician, and employer, if required will be made by the next business day.
(c) Investigation: Completed and documented within 30 days from date of assignment. 18 437
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C
ase Management Services
Terms and Conditions

1. DE SCRIPTION OF SERVICES
(a) Case management services are provided to manage a claimant’s case in order to identify the most ap
propriate rehabilitative treatment and/or most cost -effective health care alternatives (“Ca se Management Services”). CorVel’s nurse case managers may confer with the adjuster, attending physician, other medical providers, employer(s), attorney(s), the claimant and the claimant’s family. (b) In certain states if requested by City, Case Management Services may include vocational rehabilitation services.

2. DE

LIVERY OF SERVICES
(a) Consultant shall provide Case Management Services to City upon receipt by Consultant of specific r
equests from City as mutually agreed by both parties under the special handling instructions. (
b) Telephonic Case Management: Telephonic case management (“ T CM”) includes a four -point contact with claimant, employer, claims professional and provider. Consultant case managers (“CMs”) do the following: (i) facilitate communication among all appropriate parties regarding the diagnosis, prognosis and treatment plan provided by claimant’s treating physician, (ii) channel or direct claimant to a PPO Network provider as appropriate, (iii) monitor and facilitate treatment planning, (iv) coordinate early return to work, and (v) subsequently provide periodic assessments of treatment and return to work plans. CMs may recommend additional services or coordinate claim closure, as appropriate.
(c) Medical/Field Case Management : C
onsultant’s medical/field case management ( “Medical Ca se Management” or “MCM”) personnel perform field based case management services as directed by the employer and/or Authorized TPA which may include on -site contact with claimant, employer, and provider, as well as telephonic communication with the claims professional. MCM’s provide the CM services set forth in Section 1A (Description of Services” for Case Management Services above. (d) Vocational Case Management: Vocational case management services may include the following: (i) coordinating return to work, (ii) providing job analysis, (iii) assisting with job placement, (iv) providing expert testimony, (v) assisting with job development, (vi) providing job analysis of essential and non-essential duties for employers under the American’s With Disabilities Act, (vii) providing vocational testimony, (viii) providing advice regarding job seeking skills, and (ix) providing transferable skills analysis.
(e) Utilization Review:
(i) Consultant’s utilization management program reviews proposed inpatient hospital admissions and ambulatory care to determine the appropriateness, frequency, length of stay, and setting for such proposed treatment. In addition, Consultant can monitor and assess the appropriate utilization of treatment for all orthopedic and soft tissue injuries requiring ambulatory diagnostics and treatment.
(ii) In California, certain medical diagnostics, treatme nts and durable medical equipment can be approved at the claims professional level. Utilizing the Adjuster Only Approval letter allows the claim specialist to expedite medically necessary care, meet California Division of Workers’ Compensation (DWC) regulations and Senate Bill 1160 that requires all treatment determinations are included in a database reportable to the DWC. This process is completed by Consultant ’ s
C
alifornia Utilization Management departments.
(iii) Consultant nurses make recommendations to the claims adjuster based on nationally accepted medical guidelines, including Optimed Managed Care System, a clinical protocol software; the American College of Occupational and Environmental Medicine (ACOEM) Occupational 19 438
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Medicine Practice Guidelines: Evalua tion and Management of Common Health Problems and Functional Recovery in Workers; other nationally accepted treatment practice guidelines, as well as any state mandated treatment guidelines.
(iv) Any nurse recommendations for limitation or denial of care based on lack of medical necessity are reviewed by a Consultant Physician Advisor. The Physician Advisor makes a final recommendation to the claims adjuster to approve or deny. If a final recommendation is made to deny treatment, the treating physician is notified in writing of the decision and the appeals process.
(f) Pre-Hab (Surgery Preparation) and Rehabilitation (Recovery) Services:

Consultant provides Case Management Pre-Hab (Surgery Preparation) and Rehabilitation (Recovery) Services through a platform provided by Consultant’s vendor PeerWell utilizing a smart phone based application (the “Platform”) providing injured claimant(s) requiring a digital PreHab (surgery preparation) and Rehab (recovery) program to be used for specific musculoskeletal conditions. City’s injured claimant will need to have a smartphone, Ipad or tablet to download and accept the app’s terms and conditions. Such service shall be used in conjunction with Consultant’s telephonic or field case management services. If City’s injured claimant does not activate the Platform app, there will be no fee billed to City. Consultant’s Pre-Hab (Surgery Preparation) and Rehabilitation (Recovery) Services will be made available to injured claimants with an existing claim in conjunction with any medical care, where the injured worker requests such care.

3. PROFESSIONAL FEE

(a) Consultant’s case management nurses and vocational rehabilitation counselors are required to be licensed in the jurisdictions they provide patient care or counseling. Consultant’s case managers may provide care in multiple jurisdictions. Such case managers are required to maintain multiple state licenses and corresponding continuing education credits in maintaining these licenses. Additionally, Consultant’s case managers are required to utilize up to date nationally recognized treatment guidelines, including American College of Occupational and Environmental Medicine (ACOEM), Official Disability Guidelines (ODG) and the MDGuidelines. An incremental professional fee as described hereunder in the attached Rates and Costs Exhibit shall be invoiced to City for the substantial costs associated with obtaining and maintaining the national guidelines for Consultant’s case management nurses. Such professional fee allows Consultant to maintain the applicable licenses and certifications for Consultant’s case managers as well as keeping appropriate treatment guidelines up to date.

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Care Advocacy Services
Terms and Conditions

1. DESCRIPTION OF SERVICES
(a) Care Advocate nurse service (“Care Advocate nurse”) are provided immediately following the work injury to guide the claimant’s injury recovery, up to 30 days following injury. The Care Advocate nurses oversee clinical assessment of the injury severity, validate/secure medical information, act as patient advocates and set expectations for medical care and return to work. They identify the most appropriate treatment and/or most cost -effective health care alternatives. Care Advocate nurses may confer with the adjuster, attending physician, other medical providers, employer(s), attorney(s), the patient and the patient’s family.

2. DELIVERY OF SERVICES
(a) Consultant shall provide Care Advocate Services as described hereunder and in Section 2 to City upon receipt by Consultant of specific requests from City, however unless otherwise agreed to by the parties, those cases that meet the Care Advocate referral criteria as mutually agreed shall be automatically referred to the Care Advocate Service.
(b) Care Advocate nurse service: Care Advocate nurse service includes a four-point contact with claimant, employer, claims professional and provider. Consultant care advocates do the following: (i) facilitate communication among all appropriate parties regarding the diagnosis, prognosis and treatment plan provided by claimant’s treating physician, (ii) channel or direct claimant to a PPO Network provider as appropriate, (iii) monitor and facilitate treatment planning, (iv) coordinate early return to work, and (v) subsequently provide periodic assessments of treatment and return to work plans up to 30 days following the work injury. Care Advocate nurse s may recommend additional services or coordinate claim closure, as appropriate.
(c) Care Advocate nurses are responsible for completing detailed documentation within CareMC focusing on the claimant’s medical condition, treatment plan and return to work status. Documentation includes but is not limited to primary injury diagnosis, comorbidities, treatment plan, medical goals, obstacles to recovery, work status and return to work.
(d) Care Advocate nurses act as nurse consultants to the claim team. (e) Care Advocate nurses act as claimant advocates.
(f) Care Advocate nurses assess appropriate medical follow -up, work closely with the claim team to identify potential barriers to recovery that may require further follow -up or additional services and develop medical action plans to ensure timely recovery and restoration of function.

Bill Audit, Review and Payment Services
Terms and Conditions

1. DESCRIPTION OF SERVICES
(a) Consultant’s proprietary bill review program enables an application of the appropriate standard f ee schedules or usual and customary values, includes PPO, Technical and Clinical Review, and CERiS, applied to provider bills.

2. DEFINITIONS
Bill (per Bill): Each transaction of a bill is considered a separate per bill count. Consultant is able to logically link transactions across logical sequences, but each is its own bill transaction. 21 440
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Clean/Prepared Bill: When the provider charges are deemed to be an accurate reflection of the services rendered based on the provider’s documentation. CorVel’s network solutions savings such as Clinical Review and Technical Evaluation as defined hereunder such Description of Services and other review types can be applied first to the bill for the bill to qualify for the Prepared Bill status. Once at the prepared bill state Standard Fee Schedule savings can be applied.

Clinical Review: An additional level of review performed by nurses, system, or coding experts to evaluate appropriateness, relatedness of submitted charges with provided documentation.

Implant Analysis: Review of implant charges submitted to a proprietary pricing database and documentation. Implant Analysis results are included as part of Clinical Review.

Line Item Bill Review (LIBR):

Out of Network Line Item Bill Review:
· Original charge data
· U&C review by zip code
· Fee re-bundling and error removal
· Separation of charges by diagnosis/procedure
· Facility to facility cost comparison
· Individual facility chargemaster analysis and price trending Fair and Reasonable - Universal Chargemaster: The Universal Chargemaster is a compilation of individual hospital line item descriptions from over 85% of the nation’s hospitals. It is a virtual thesaurus of hospital billing terms, codes and abbreviations. Specific, unique line item descriptions are defined by the Universal Chargemaster and appropriately compared to the same service or supply for other hospitals in the same geographical area.

Minimum Transaction Fee (MTF): For each bill transaction if the fees on a bill transaction instance do not meet the minimum transaction fee amount, the difference between the fees and the min transaction fee will be automatically added to the fees.

Negotiations: A one time or ongoing agreement with the provider to accept a specific payment amount.

PPO Network Access: A preferred provider organization (PPO) is a medical care arrangement in which medical professionals and facilities provide services at a negotiated/contracted rate. PPO medical and healthcare providers are called preferred providers.

Provider Sendback: Sendbacks occuring when a bill instance does not have enough supporting information from the provider to be a Prepared Bill. The bill is sent back to the provider requesting further information.

Standard Fee Schedule: Savings defined as the amount reduced from the Prepared Bill status to the jurisdictional state fee schedule amounts when those amounts are expressly assigned a specific value, not through reference methodologies developed by a third party or federal agency. 22 441
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Substantive Denials: Sendbacks occur when a bill instance does not have enough supporting information from the provider to be a Prepared Bill. The bill is sent back to the provider requesting further information. If the provider does not provide the necessary supporting information after 90 days of the send-back status all bill savings will be considered Substantive Denial Savings and charged accordingly through an automatic bill instance. If the bill is later submitted through another bill instance with further information from the provider, another review will occur which may reverse all or part of the Substantive Denial savings and fees.

Technical Evaluation: Applicable to bills when reimbursement is not fully addressed in the jurisdictional fee schedule. State regulations may require payment to be made in accordance with payment methodologies developed by a third party (typically the Centers for Medicare and Medicaid Services (CMS)), often with exceptions or special exemptions added by the state.

UCR: “UCR” is defined as:
· Usual – A charge is considered “Usual” if it is the fee that most providers in the area charge for the same service.
· Customary – A charge is considered “Customary” if it is within the range of fees that most providers who practice in the area charge.
· Reasonable – A charge is considered “Reasonable” if it is both usual and customary or if it is justified by the City because of complexity. City, Consultant or its designees use a nationally recognized third party database for UCR charges.

In determining UCR prevailing rates, customers, Consultant or their designees use either (a) Consultant’s Enhanced Bill Review database or other nationally recognized databases to provide benchmarks for hospital charges in a hospital Health Care Provider’s geographic area and (b) databases provided by FAIR Health, Inc. or other nationally recognized databases to provide benchmarks for charges by non-hospital Health Care Providers in the applicable geographic area. The UCR prevailing rate is the 80th percentile of the relevant database benchmark for the fees and charges in provider’s geographic area.

3. DELIVERY OF SERVICES
(a) C
ity ’s Obligations
(i) During the term of this Agreement, unless agreed to otherwise by the parties in writing, City shall utilize Consultant exclusively for audit, review and repricing services for Bills related to workers’ compensation claims. A breach of the foregoing obligation shall constitute a material breach under this Agreement. Without limiting any other remedies available under law, a breach of the foregoing obligation with respect to PPO (as defined hereunder in Peer Review Description of Services) Provider Bills wi ll result in immediate termination of all PPO discounts provided by Consultant as defined under the Rates and Costs Exhibit. (b) Consultant ’
s Obligations Consultant shall provide bill review services defined hereunder and described herein to City upon receipt of specific requests from City. In the absence of instructions from City to the contrary, which Consultant must approve, Bill Review Services shall be performed as described herein.
(i) B ill Review Services shall be completed within a reasonable period of t ime of Consultant’s receipt by Consultant of all necessary billing information from City (“Complete Billing Information”).
(ii) To facilitate timely processing Consultant shall process (A) each Provider Bill within a reasonable period of time and within industry standards after Consultant’s receipt thereof, and (B) batches of Provider Bills on a daily basis or as volume dictates. 23 442
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