Agenda packet — Oxnard City Council, October 29, 2024 (part 2 of 3)

IN WITNESS WHEREOF, the Parties have entered into this Agreement effective on the date as written in Section 4 and upon signature of all Parties.

CITY OF OXNARD FILIPPIN ENGINEERING, INC.

☐John C. Zaragoza, Mayor1 Date Gino Filippin P.E., President Date ☐Jennifer Yates, Purchasing Manager2

Paul Henderson, CCM, Vice President3 Date
ATTEST:

Rose Chaparro, CITY Clerk Date
(only if Mayor authorizes)
APPROVED AS TO FORM:

Stephen M. Fischer, CITY Date
Attorney (always required)
1 The City Council must authorize and the Mayor must execute any agreement over $200,000. 2 The Purchasing Agent may execute any authorized agreement up to $200,000. 3 The City requires the following for any contract:
● For a corporation, the signatures of the Board President, CEO or Vice President and of the Board Secretary, Assistant Secretary, CFO or Assistant Treasurer; ● For an LLC, the signatures of at least two managers of the LLC (company directors, not lower-level managers); or
● For a partnership, the signature of a partner. If the partnership is a limited partnership, the signer must be a general partner.

CONSULTANT/PROFESSIONAL SERVICE AGREEMENT
(CITY of Oxnard and FILIPPIN ENGINEERING INC)

SCOPE OF SERVICES

Jorge Espinoza 805-200-5415 [email protected]
Task 1: Program Management
• Project Management: Establish and maintain effective project management and communication throughout the project. Coordinate all work efforts of the Project Team, including representatives from the City, and facilitate regular project progress meetings. Provide regular updates on project status and budget.
• Project Kick-off Meeting: Facilitate a kick-off meeting with the City to discuss the project scope and parameters. Prepare and distribute a draft agenda in advance for review and comment. Identify specific project goals and develop a strategy to accomplish these goals. Prepare and distribute meeting minutes.
• Progress Meetings: Conduct bi-weekly progress meetings with the City. Prepare an agenda that includes topics such as safety, RFIs, submittals, change orders, schedule, and construction progress. Prepare and distribute meeting minutes from each meeting. • Monthly Invoicing: Submit monthly invoices with all supporting documentation in a format acceptable to the City. Deliver invoices electronically to the Project Manager. • CM Staffing: Provide appropriate staffing to meet the project needs.

TASK 1 DELIVERABLES
Notice to Proceed for the Contractor
Proposed Submittal List
Project Kick-Off Meeting Agenda and
Minutes
Preconstruction Meeting Agenda and
Minutes
Preconstruction Scheduling and
Documentation
Submittal Reviews
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Task 2: Construction Administration
Construction Management Team: This core team is led by the Principal-in-Charge or the Resident Engineer (RE) and includes the Construction Inspectors and Office Engineer. Our core team is well versed in a variety of roles because the size of our company facilitates all of us knowing how to do everything (much like a small agency), which we believe provides a benefit to the agency in that we can be agile in responding to project needs as they arise. All communications will go through our RE to make sure that everything is handled appropriately, follows the contract, and is logged accordingly and all parties are on the same page. The scope of work will be coordinated with the City of Oxnard to meet the needs of the project and below are the core responsibilities that are expected:
• Contract Administration: Administer construction contracts and provide technical support to City staff. Ensure effective communication with the contractor and other stakeholders. RE will respond to RFIs, RFCs, RFPs, submittals, and other correspondence in a timely and thorough manner. • Quality Assurance: Oversee Earth System and assist with the Contractor’s Quality Assurance program. Evaluate requests for material and equipment substitutions and changes. Monitor the contractor's resource loading and advise on corrective actions needed to maintain the schedule. • Submittal Review: Receive, respond, log, and track submittals. Forward submittals to the Engineer of Record when necessary and ensure timely responses.
• Project Meetings: Conduct weekly job site construction meetings, maintain action items, and distribute meeting minutes.
• Safety and Security Monitoring: Monitor and enforce safety compliance. Provide the necessary PPE for the CM team. Prepare a safety plan and routinely check job site security. • Environmental Monitoring: Review and enforce requirements stipulated in permits and environmental documents.
• Controls and Scheduling: Provide comprehensive project scheduling and control expertise. Review contractor’s baseline and progress schedules, monitor project progress, and detect early delays. • Reporting: Prepare and distribute monthly construction reports, including daily inspection reports, weekly job site meeting minutes, monthly overview, project cost to date, schedule updates, and recommendations to mitigate delays.
• Progress Payment Review: Review and approve monthly contractor invoices. Verify compliance with contract terms and conditions.
• Contract Extensions: Review and analyze contractor time extension requests. • Miscellaneous Coordination: Coordinate and monitor work performed by others. Review project notices and provide recommendations.
• Cost Estimating: Maintain a cost estimating system. Evaluate contractor proposals and change orders, provide detailed analysis, and recommend outcomes to the Project Manager. • Document Control: Utilize Procore for document management filing, tracking, and maintaining all project documents. Ensure proper handling of claims and disputes and maintain current as-built drawings and specifications.

Materials Testing Team: Our subconsultant, Earth Systems Pacific, will perform the materials testing for the project. Filippin Engineering, Inc (FE) has worked closely for years with the Earth Systems Pacific (Earth Systems) team, and we know they are a proven entity for assuring that detailed Quality Assurance is executed while keeping the CM team informed of potential issues at every turn while maintaining meticulous documentation for an efficient close-out. 210
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• Quality Assurance Plan Manage the City’s Quality Assurance Plan. Evaluate contractors requests for material and equipment substitutions and changes.

Archaeological Monitoring Team: Our subconsultants, Rincon Consultants, will perform the archaeological and American Indian or Chumash monitoring for the project. Julie Tumamait-Stenslie, Barbareño/Ventureño Band of Mission Indians, or another Native American representative of her choosing will be available for Rincon to provide monitoring as needed. FE has worked closely with the Rincon Consultants (Rincon) team, and we know they are a proven entity for assuring that detailed Quality Assurance is executed while keeping the CM team informed of potential issues at every turn while maintaining meticulous documentation for an efficient close-out. • Archaeological Monitoring: Archaeological monitoring for sewer construction projects ensures the protection of cultural resources by overseeing excavation activities, identifying artifacts or remains, and implementing measures to mitigate impacts on archaeological sites. • Worker Cultural Awareness Training: Rincon Archaeologist/Cultural Resources Specialist will conduct a short cultural resources awareness training course for construction workers and supervisors. Ms. Tumamait-Stenslie, or another Native American representative of her choosing, will be present to assist with the training. The training will be conducted on-site, on the first day of construction ground-disturbance, and will explain the importance of the protection of archaeological resources, and the procedures to be followed in the event of an inadvertent discovery during construction.
• Archaeological Regulatory Requirements: The proposed scope of work will be completed in accordance with the Monitoring and Inadvertent Discovery Plan prepared for the undertaking1 in compliance with Section 106 of the National Historic Preservation Act (Section 106). The City of Oxnard is the lead agency responsible for implementation of the Monitoring and Inadvertent Discovery Plan during construction. The State Water Resources Control Board (SWRCB) is the lead agency responsible for implementation of Section 106 requirements including consulting with the State Historic Preservation Officer (SHPO) and the Advisory Council on Historic Preservation (ACHP) if an inadvertent discovery occurs during construction. Rincon is proposing to provide archaeological monitoring services for initial ground-disturbing activities associated with the sewer improvements on Rice Avenue (Project #11), spot-check monitoring services during grounddisturbing activities associated with the sewer improvements on Ventura Road (Project #12).

TASK 2 DELIVERABLES
Weekly Meeting Agendas and Minutes
Monthly Progress Reports
Submittal Log and Tracking of Response
RFI Log and response Tracking of
Response
Shop Drawing/Sample Log and Tracking
of Response
CCO Log and Tracking of Response
Independent Cost Evaluation of all PCOs
Bulletin Log and Tracking of Response
Draft Archaeological Monitoring
Memorandum
Archaeological Training
Weekly Statements of Working Days
Record Drawing Markups
Labor Compliance Log
SWPPP Compliance Log
Daily Inspection Reports
Daily Photographic Records
Documentation in accordance with the
Local Assistance Procedures Manual
(LAPM)
Quantity Backup information
SWPPP/NPDES Training
Task 3: Inspection Services
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FE will provide inspection services and monitoring of construction to ensure compliance with the construction documents. The RE and inspection team will verify compliance and quality assurance (QA)/quality control (QC) by cross-referencing applicable permits, codes, and Contract Documents. The team will also monitor environmental compliance and maintain redline as-builts monthly. • Daily and Weekly Documentation: Provide daily and weekly documentation of construction activities, including labor resources and equipment allocation. Prepare daily construction activity reports and non-conformance reports. Maintain photographic records of the project. • Civil Inspections: Provide qualified inspectors for all improvements. Ensure construction compliance with applicable permits, codes, and construction documents. Conduct inspections for site grading, site improvements, excavation, pipeline construction, manhole construction, pavement reconstruction, and more.
• Field Testing: Witness field tests and startup procedures for electrical equipment. • Soil and Materials Testing: Earth Systems will provide qualified testing laboratories and geotechnical engineers to perform necessary soils and materials testing. Perform material sampling, conformance testing, and tabulate test data. Prepare final reports certifying compliance with contract documents.
• Storm Water Pollution Prevention Plan Inspection: FE to review contractor's SWPPPs and monitor activities for compliance.
• Archaeological Monitoring and As Needed Tribal Monitoring – Rice Ave: Rincon Archaeological Monitor will monitor the initial ground-disturbing activities associated with the sewer improvements on Rice Avenue. Rincon assumes archaeological monitoring on Rice Avenue will occur five days per week (Monday-Friday), up to 8 hours per day (daytime hours only) for an assumed 30 working days duration ground-disturbing activities.
• Archaeological Monitoring and As Needed Tribal Monitoring – Ventura Road: Rincon Archaeological Monitor will spot-check ground-disturbing activities associated with the sewer improvements on Ventura Road, Doris, and N Street. Rincon assumes spot-check monitoring will occur no more than three days per week, up to 4 hours per day, for an assumed 30 working day duration of ground-disturbing activities.

Task 4: Construction Closeout
Closeout services are pivotal due to their emphasis on precision and thorough completion. Often underestimated, attention to detail during this phase is crucial, yet commonly disregarded by others. Our firm, exclusively serving local clients, recognizes the significance of a seamless and swift closeout process. Our approach is centered on meticulously addressing all outstanding tasks, ensuring accurate documentation of funding requirements, comprehensive file management, and facilitating the City team's understanding of the system. We execute this process efficiently and comprehensively, leaving no loose ends.
• Contract Closeout Management: Oversee the contract closeout process, assist in resolving O&M service disputes, and ensure sign-offs by responsible parties. • Project-wide Final Walk-Through: Coordinate a final walk-through to verify completion of contract work. Develop and verify completion of punch list items. • Archaeological Monitoring Memorandum: Following completion of the archaeological monitoring, Rincon will prepare an Archaeological Monitoring Memorandum. The memorandum will document the results of the monitoring, including maps depicting the project area. • Record Drawing Review: Review record drawings for correctness and consistency. 212
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• Final Reporting: Prepare and submit final summary reports and turnover all project files and documentation to the City.
• Project Warranty Coordination: Review and update warranty items and procedures. • Final Demobilization: Demobilize CM staff and facilities according to the agreed plan.

TASK 4 DELIVERABLES
Complete set of record drawings
Recommendation for final payment and
acceptance
Notice of Completion Statement of Final
Quantities and/or Final Balancing
Change Order
Keep and submit project files in
accordance with the Caltrans file system
Archaeological Monitoring Memo to be
Submitted
Compile outstanding claim information for
close-out
Provide electronic copies of all project files
following Caltrans standard
recordkeeping guidelines
Provide hard copy (if agency requested) of
all project files in Caltrans format,
consistent with electronic files

CHALLENGES, APPROACH, AND SCHEDULE

KEY CHALLENGES
This project has potential challenges beyond just construction technicalities. Recognizing and addressing the challenges that we can predict and remaining ready and agile to field those we cannot is part of FE’s plan to achieve a positive project outcome for all stakeholders. Some of the main elements that we believe are critical for success on this project include:

TECHNICAL COMPLEXITY:

Bypass Pumping: The difficult mainline sewer will be the 15” SDR 35 Ventura Road alignment as the number of utility crossings and alignment over the existing sewer at Sta. 72+78 will require a longer bypass pumping implementation. The tie-ins on Ventura Road at Sta. 81+04 requires a 36” casing to be placed across lanes where a bypass will be needed for the tie-in, Sta. 73+16 and Sta. 69+22 may be the longest and most risky bypass location, and Sta. 50+00 will require a bypass for the final tie-in. Rice Avenue will have the most difficult bypass for the tie-ins at Sta. 29+16 and 20+83.

Pumping Plan Approval: Working with the contractor to produce the most economical and lowest risk Bypass Pumping Plan will be the key to success for the installation of the 15” mainline on Ventura Road and the 24” mainline on Rice Avenue.

TECHNICAL COMPLEXITY:

Utility Crossings: The project is relatively shallow with depths of excavation on Rice Avenue from 7’-9’ and Ventura Road from 6’- 8’ with a small area of 10’ depth at the 36” casing installation on Ventura Road at Sta. 80+60. No laterals are identified which makes this a quick main line installation. The difficult mainline sewer will be the Ventura Road alignment as the number of utility crossings and alignment over the existing sewer alignment requires a longer bypass pumping plan. The Reinforced Concrete Box (RCB) crossing utilizing jack and bore for the steel casing will require great coordination to 213
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ensure the proper slope for the gravity sewer line. Utility crossings on Ventura Road at Sta. 71+91 for an 8” ACP, Sta. 58+67 for a 41” RCB, Sta. 65+35 for a 24” RCP, Sta 63+84 for a 10” pressurized water main, Sta. 60+94 and 60+51 for 18” RCP’s will be critical for getting the required 12” clear separation while meeting the gravity designed slope for the new sewer.

Utility Coordination: Pothole techniques and survey will be critical to ensuring that the slope of the gravity sewer main is started and excavated to provide the proper clearance for all utility crossings. The FE inspector will take detailed notes to ensure that all design elevations from the as-builts as identified on the drawings are correct prior to starting the alignment. All identified issues will be brought to the attention of the design team with options on how to move forward and resolve any unknown issues to ensure that the new gravity sewer line is able to self-clean and provide years of service to the City once completed.

COORDINATION WITH MULTIPLE STAKEHOLDERS:

City Departments and Staff: Effective coordination with various City departments and staff is crucial to align project goals, schedules, and expectations. This includes regular communication and progress updates to ensure all stakeholders are informed and any issues are promptly addressed.

Contractors and Subcontractors: Managing and coordinating the activities of multiple contractors and subcontractors, ensuring they adhere to project specifications, timelines, and safety standards, can be challenging, especially when unexpected issues arise.

COMPLIANCE WITH REGULATORY REQUIREMENTS:

Environmental and Safety Regulations: Adhering to the compliance requirements set forth by State Revolving Fund (SRF) and other regulatory bodies. This includes managing environmental and safety standards on-site, ensuring all activities comply with local, state, and federal regulations.

Permitting Requirements: Navigating the permitting process and ensuring all necessary permits are obtained and adhered to is critical. This involves working closely with regulatory bodies and maintaining thorough documentation.

QUALITY CONTROL AND ASSURANCE:

Maintaining High Standards: Implementing stringent quality control measures to manage the contractor’s performance, ensuring that all work meets the specified standards and contractual requirements. This includes thorough inspection, testing, and documentation of all construction activities.

Addressing Non-Conformance: Identifying and addressing any non-conformance issues promptly to prevent delays and additional costs is a key challenge. This requires a proactive approach and effective problem-solving skills.

PROJECT SCHEDULING AND COORDINATION:
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Timely Completion: Developing and adhering to a critical path schedule that outlines all activities, milestones, and deliverables. Ensuring that any delays are promptly addressed and mitigated to keep the project on track.

Progress Monitoring: Regularly monitoring project progress, identifying potential delays early, and implementing corrective actions to keep the project on track is essential for successful completion.

DOCUMENTATION AND REPORTING:

Comprehensive Documentation: Maintaining comprehensive and organized project documentation, including daily inspection reports, weekly meeting minutes, and monthly progress reports. Ensuring all documentation is accessible and meets the City’s standards.

Effective Communication: Providing regular, clear, and concise progress reports to all stakeholders ensures that everyone is informed about the project status and any issues that need to be addressed.

MANAGING CONTRACTOR RELATIONSHIPS AND UNEXPECTED SITE CONDITIONS:

Navigating the complexities of contractor communications: Addressing Requests for Information (RFIs), Requests for Change (RFCs), and other contractor inquiries in a timely and effective manner to prevent project delays.

Being prepared to manage any unexpected conditions: That may arise during construction, such as unanticipated underground utilities or hazardous materials. This includes having contingency plans and the ability to make quick, informed decisions.

BUDGET MANAGEMENT:

Monitoring and controlling project costs: Ensuring that all expenditures are within the allocated budget. This involves regular review of contractor invoices, change order requests, and overall cost projections.

By addressing these key challenges with a strategic and proactive approach, FE will ensure the successful execution of the Ventura Road and Rice Avenue Sewer Main Replacement Project, meeting all project objectives and providing high-quality construction management services.

FIRM APPROACH
COMPREHENSIVE PROJECT COORDINATION:

Initial Coordination: Each project will begin with thorough coordination between FE project managers and City staff. This initial phase will involve scoping services, establishing strong lines of communication, and setting clear project goals. This ensures that all parties are aligned from the outset, facilitating smoother project execution.

Regular Meetings: FE will conduct regular progress meetings with City staff, contractors, and other stakeholders to monitor project developments, address issues promptly, and keep everyone informed. 215
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TECHNICAL EXPERTISE AND RESOURCE ALLOCATION:

Qualified Team: FE brings a highly experienced team, including licensed Professional Civil Engineers and seasoned construction management professionals. This depth of expertise ensures that we can address technical challenges efficiently and effectively.

Resource Management: Our firm maintains a pool of full-time, permanent staff, ensuring that qualified support is always available to meet project demands and adapt to fluctuations.

ADHERENCE TO STANDARDS AND QUALITY CONTROL:

Compliance with Regulations: FE’s familiarity with Caltrans LAPM and Construction Manual procedures ensures that all work complies with federal, state, and City standards. Our commitment to meticulous documentation and quality control is vital for project success.

Quality Assurance: Implementing rigorous quality assurance measures, including regular inspections and testing, to maintain high standards throughout the project lifecycle.

RISK MANAGEMENT AND DOCUMENTATION:

Proactive Risk Mitigation: Identifying potential risks early and developing strategies to mitigate them.

This includes thorough planning, regular monitoring, and prompt resolution of any issues that arise.

Comprehensive Documentation: Maintaining detailed and organized project documentation to ensure transparency, facilitate effective communication, and support claims and risk management.

EFFECTIVE STAKEHOLDER COMMUNICATION:

Stakeholder Engagement: Maintaining clear and consistent communication with all stakeholders, including City departments, contractors, and the public. This helps manage expectations, address concerns, and keep the project on track.

Public Outreach: Coordinating with the City’s Public Information Officer to provide timely updates and information to the public, ensuring transparency and community support. Minimizing disruptions to the local community and maintaining open lines of communication with residents and businesses affected by the project. Ensuring that public concerns are addressed promptly and effectively.

ENVIRONMENTAL AND SAFETY COMPLIANCE:

Environmental Monitoring: Ensuring compliance with all environmental regulations and commitments, including monitoring and mitigating impacts on sensitive areas.

Safety Standards: Implementing and enforcing stringent safety protocols to protect workers and the public, ensuring a safe project environment.

Benefits to the City:
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Timely Project Completion: Efficient project coordination and management ensure that the project is completed within the established timeline, minimizing disruptions and delays.

Cost-Effective Solutions: Proactive risk management and quality control measures help avoid costly errors and rework, ensuring the project stays within budget.

High-Quality Outcomes: FE’s commitment to high standards of workmanship and compliance with regulations ensures that the final outcome meets the City’s expectations and serves the community effectively.

Enhanced Communication: Clear and consistent communication with all stakeholders helps build trust, address concerns promptly, and ensure smooth project execution.

Sustainable Practices: Adherence to environmental regulations and best practices ensures that the project contributes positively to the community’s long-term sustainability goals.

By addressing these key challenges with a strategic and proactive approach, FE will ensure the successful execution of the Ventura Road and Rice Avenue Sewer Main Replacement Project, delivering high-quality results that meet the City’s goals and expectations.

MONTHLY PROJECT UPDATE REPORT
The most effective way to communicate critical project components to the City is through a monthly project status report. This report will include a summary of the project schedule, construction and CM services budgets, any issues encountered, overall project progress, and photographic updates. 217
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Month
Week 1 2 3 4 1 2 3 4 5 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 5 1 2 3 4 1 2 3 4 1 2 3 4 5 1 2 3 4 1 2 3 4 Sep
Manhole Testing
Tie-in Rice Sta. 73+16
Bypass Ventura at Sta. 50+00
Tie-in Ventura Sta. 50+00 - Existing 10"
Construct Ventura - 15" D3034-SDR 35 PVC Main - 1922'
Construct 11 Manholes 50+00 to 73+16
Mandrel / CCTV
Leakage and Infiltration Testing
Manhole Testing
Dec Jan-25 Feb
PCC Replacment
Punch List - Rice Ave
Tie-in Ventura Sta. 81+04 - Existing 15"
Mandrel / CCTV
Leakage and Infiltration Testing
Manhole Testing
Bypass Ventura at Sta. 81+04
Jack and Bore 36" - Sta. 80+26.89 to 81+04.51
Construct 4 Manholes 73+16 to 81+04
Bypass Ventura at Sta. 69+00 to 73+16
Construct 4 Manholes 69+00 to 73+16
Abandon Existing 10" and 12" Sewer in place
Abandon 10 Existing Manholes - Ventura, Doris, N St.

Construct Ventura - 15" D3034-SDR 35 PVC Main - 394'
Mandrel / CCTV
Leakage and Infiltration Testing
Mill Trench or Pavement to Design-Resurfacing
HMA Pavement on Ventura Road
Raise MH to Grade
Stripping - Crosswalks - Legends -Stop Bars
RPM's
Punch-List Ventura Road
Mandrel / CCTV
Survey Ventura Road, N St. and Alley, Doris
Pothole Utilities - Ventura Road, N St, Doris, Alley
Traffic Control on Ventura Road, N St., Doris
Construct Ventura - 15" D3034-SDR 35 PVC Main - 788'
Mobilize Equipment & Materials
Leakage and Infiltration Testing
Manhole Testing
Construction Phase - Ventura
RPM's
Tie-in Rice Sta. 10+00 - PVC to VCP
Abandon Existing 18" Sewer in place
Mill Trench or Pavement to Design-Resurfacing
HMA Pavement on Rice Ave
Raise MH to Grade
Ventura Road and Rice Avenue Sewer Main Replacment Project (PW 23-119) Construct Rice - 24" F679-46 PVC Main
Construct 9 Manholes on Rice Ave
Final Inspection / Record Draw / CCD
Preconstructon Phase
Constructability Review
100% PS&E
PHASE and TASK Nov Mar Apr May Jun-25 Jul Aug
Survey Rice Ave
Assemble Closeout Documents
Construction Closeout Phase
Bidding Phase
Construction Phase - Rice Ave.

NTP / Mobilize Equipment & Materials
Pothole Utilities - Rice Ave
Notice of Award
Preconstructon Meeting
Material Submittals
Material Procurement
Bypass Rice at Sta. 29+83.20 and 29+16.62
Tie-in Rice Sta. 29+83.20 and 29+16.62
Bypass Rice at Sta. 10+00
Abandon 5 Existing Manholes - Rice Ave
Traffic Control on Rice Ave
Stripping - Crosswalks - Legends -Stop Bars
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EXHIBIT B

CONSULTANT/PROFESSIONAL SERVICE AGREEMENT
(CITY of Oxnard and FILIPPIN ENGINEERING, INC.)

SCHEDULE OF COMPENSATION

Earth Systems Rincon

1.0 Based on construction duration of 120 CD's (4 months) Brad Starr, PE, QSD Javier Licon Cheril Magallanes Materials Testing Archaeological Monitoring

2.0 Est. NTP = 11/4/24
Project Manager (PM) Senior Inspector Office Engineer & Quality Assurance & Monitoring

3.0 Est. CCD = 3/4/25
Construction Manager
(CM)
WSWD's / Labor
Comp. Acceptance Testing Native American
Resident Engineer Reg hours

1.1 Project Management 8 4

1.2 Project Kick-Off Meeting 16 2

1.3 Progress Meetings 26 17

1.4 Monthly Invoicing 8 8

1.5 CM Staffing 8
66 27 4

2.1 Contract Administration 204 36 $88,652.40

2.2 Safety and Security Monitoring 6

2.3 Environmental Monitoring 6

2.4 Controls and Scheduling 9 18

2.5 Cost Estimating 8

2.6 Document Control 17

2.7 Operatioins and Maintenance Manual 8

2.8 Change Order and Claims Management 60
318 54

3.1 Daily and Weekly Documentation 528

3.2 Civil Inspections 24

3.3 Soil and Materials Testing 16 60 $72,550.00

3.4 Storm Water Pollution Prevention Plan Inspection 4 18 44 606

4.1 Site Closeout 6 18

4.2 Construction Contract Close Out 16 4 12
22 22 12
PROJECT TOTAL HOURS 450 655 70
Hourly Rate $ 240.00 $ 185.00 $ 135.00 $ 180.00
Subtotal Cost $ 108,000.00 $ 121,175.00 $ 9,450.00 $ 72,550.00 $ 88,652.40 FE Mark Up on Sub Contracts $ 7,255.00 $ 8,865.24
TOTAL NOT TO EXCEED COST $ 415,947.64
Task 3 - Total Hours
Task 1 - Total Hours
Task 4 - Total Hours
NOTES:

FILIPPIN ENGINEERING
TASK 2.0 - CONSTRUCTION ADMINISTRATION
TASK 3.0 - INSPECTION
TASK 4.0 - CONSTRUCTION CLOSEOUT

ESTIMATED RESOURCE REQUIREMENTS FOR
CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES (R2)
VENTURA ROAD and RICE AVENUE SEWER MAIN REPLACEMENT PROJECT (PW 23-119) TASK 1.0 - PROGRAM MANAGEMENT
Task 2 - Total Hours
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EXHIBIT C

CONSULTANT/PROFESSIONAL SERVICES AGREEMENT
(CITY of Oxnard and FILIPPIN ENGINEERING, INC)

INSURANCE REQUIREMENTS

Prior to contract approval, CONSULTANT/CONSULTANT/SELLER/BIDDER (hereafter referred to as “CONSULTANT”) must procure, agree to maintain and supply evidence of insurance at the levels listed and in accordance with the other provisions listed in this document.

INSURANCE REQUIREMENTS FOR CONSULTANTS
(WITH ERRORS AND OMISSIONS REQUIREMENT)

1. Consultant shall obtain and maintain during the performance of any services under this Agreement the following insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of services hereunder by Consultant, its agents, representatives, employees or subconsultants. a. Commercial General Liability Insurance, including Contractual Liability, in an amount not less than $1,000,000 combined single limit for bodily injury and property damage for each claimant for general liability with coverage equivalent to Insurance Services Office Commercial General Liability Coverage (Occurrence Form CG 0001). If a general aggregate limit is used, that limit shall apply separately to the project or shall be twice the occurrence amount; b. Business automobile liability insurance in an amount not less than $1,000,000 combined single limit for bodily injury and property damage for each claimant for automobile liability with coverage equivalent to Insurance Services Office automobile liability coverage (Occurrence Form CA0001) covering Code No. 1, “any auto;” c. Professional liability/errors and omissions insurance appropriate to Consultant’s profession to a minimum coverage of $1,000,000, with neither Consultant nor listed subconsultants having less than $500,000 individually. The professional liability/errors and omissions insurance must be project specific with at least a one year extended reporting period, or longer upon request. d. Workers’ compensation insurance in compliance with the laws of the State of California, and employer’s liability insurance in an amount not less than $1,000,000 per claimant. Additionally, the workers’ compensation policy shall include a waiver of all rights of subrogation which the insurer may have against the City.

2. Consultant shall, prior to performance of any services, file with the Risk Manager certificates of insurance with original endorsements effecting coverage required by this Exhibit INS-A. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be on the attached forms or on other forms approved by the Risk Manager. All certificates and endorsements are to be received and approved by the Risk Manager before commencement of services. City reserves the right to require complete certified copies of all required insurance policies at any time. The certificates of insurance and endorsements shall be sent via email. If you have not received your request or are having difficulty with electronic upload, contact [email protected]

3. Consultant agrees that all insurance coverages shall be provided by a California admitted insurance carrier with an A.M. Best rating of A:VII or better and shall be endorsed to state that coverage may not be suspended, voided, canceled, or reduced in coverage or limits without 30 days’ prior written notice to the Risk Manager. The Risk Manager shall not approve or accept any endorsement if the endorsement contains “best effort” modifiers or if the insurer is relieved from the responsibility to give such notice.

4. Consultant agrees that the commercial general liability and business automobile liability insurance policies shall be endorsed to name City, its City Council, officers, employees, agents and volunteers as additional insureds as respects: liability arising out of activities performed by or on behalf of Consultant; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, its City Council, officers, employees, agents and volunteers. The General Liability Special Endorsement Form and Automobile Liability Special Endorsement Form attached to this Exhibit INS-A or substitute forms containing the same information and acceptable to the Risk Manager shall be used to provide the endorsements (ISO form CG 2010 11/85 or if not available, CG 2010 with an edition date prior to 01/04 and CG 2037).

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which the insurer may have against the City. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its City Council, officers, employees and volunteers. The insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

6. The insurer shall declare any deductibles or self-insured retentions to and be approved by the Risk Manager. At the option of the Risk Manager, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its City Council, officers, employees and volunteers, or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

7. All insurance standards applicable to Consultant shall also be applicable to Consultant's subconsultants. Consultant agrees to maintain appropriate agreements with subconsultants and to provide proper evidence of coverage upon receipt of a written request from the Risk Manager.
8/24
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Please note the certificate holder address must be as shown on the attached sample accord form with the contract number and insurance exhibit identification information completed. Improperly addressed certificates may delay the contract start-up date because the City’s practice is to return unidentifiable insurance certificates to the insured for clarification as to the contract number. Cancellation provisions must be endorsed to the policy.

Modifying the certificate does not change coverage or obligate the carrier to provide notice of cancellation.

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ACORD CERTIFICATE OF INSURANCE ISSUE DATE (MM/DD/YY)

PRODUCER

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.

CODE SUB-CODE COMPANIES AFFORDING INSURANCE COVERAGE

INSURED COMPANY

LETTER A SPECIFY COMPANY NAMES IN THIS SPACE

COMPANY

LETTER B

COVERAGES

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE

FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR

OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.

LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

LTR TYPE OF INSURANCE
POLICY
NUMBER
POLICY

EFFECTIVE
DATE
(MM/DD/YY)
POLICY

EXPIRATION
DATE
(MM/DD/YY) LIMITS

A GENERAL LIABILITY
[x] COMMERCIAL
GENERAL LIABILITY [ ]
CLAIMS MADE [x] OCCUR.
[x] OWNER'S &
CONTRACTOR'S PROT.

GENERAL AGGREGATE $1,000,000
PRODUCTS COMP/OP AGG . $1,000,000
PERSONAL & ADV. INJURY
$1,000,000
EACH OCCURRENCE $1,000,000
FIRE DAMAGE (Any one fire) $ MED. EXPENSE (Any one person)$

A AUTOMOBILE LIABILITY
[x] ANY AUTO

ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON-OWNED AUTOS GARAGE LIABILITY COMBINED SINGLE $1,000,000
LIMIT
BODILY INJURY $ (Per person)
BODILY INJURY $ (Per accident)
PROPERTY DAMAGE $

A EXCESS LIABILITY

UMBRELLA FORM

OTHER THAN

UMBRELLA FORM
EACH OCCURRENCE $
AGGREGATE $

A WORKERS'

COMPENSATION
AND

EMPLOYERS' LIABILITY

STATUTORY LIMITS
EACH ACCIDENT $1,000,000
DISEASE-POLICY LIMIT $1,000,000

DISEASE-EACH EMPLOYEE
$1,000,000

A OTHER
Errors and omissions insurance or malpractice insurance available for the insured's profession
Minimum coverage $1,000,000
Each consultant/ $500,000
& listed sub-consultant

DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/RESTRICTIONS/SPECIAL ITEMS

CERTIFICATE HOLDER
CITY OF OXNARD ℅ Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210
Indianapolis, Indiana 462500-4299 US

CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELED BEFORE

THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL
ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE

HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL

IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.

AUTHORIZED REPRESENTATIVE
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GENERAL LIABILITY SPECIAL ENDORSEMENT
FOR THE CITY OF OXNARD (the “City”)

SUBMIT IN DUPLICATE
ENDORSEMENT NO. ISSUE DATE (MM/DD/YY)
PRODUCER POLICY INFORMATION:

Insurance Company:

Policy No.:

Policy Period: (from) (to)
LOSS ADJUSTMENT EXPENSE  Included in Limits
 In Addition to Limits
Telephone:  Deductible  Self-Insured Retention (check which) of $ with an Aggregate of $ applies to NAMED INSURED coverage.  Per Occurrence  Per Claim (which) APPLICABILITY. This insurance pertains to the operations, products and/or tenancy of the named insured under all written agreements and permits in force with the City unless checked here  in which case only the following specific agreements and permits with the City are covered

CITY AGREEMENTS/PERMITS

TYPE OF INSURANCE

GENERAL LIABILITY
 COMMERCIAL GENERAL LIABILITY
 COMPREHENSIVE GENERAL LIABILITY
 OWNERS & CONTRACTORS PROTECTIVE
 Claims Made
Retroactive Date
 Occurrence

OTHER PROVISIONS
COVERAGES LIABILITY LIMITS IN THOUSANDS $

EACH OCCURRENCE AGGREGATE
 GENERAL
 PRODUCTS/COMPLETED

OPERATIONS
 PERSONAL & ADVERTISING INJURY
 FIRE DAMAGE


CLAIMS: Underwriter’s representative for claims pursuant to this insurance.

Name:

Address:

Telephone: ( )
In consideration of the premium charged and notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any endorsement now or hereafter attached thereto, insurance company agrees as follows:

1. INSURED. The City, its officers, agents, employees and volunteers are included as insureds with regard to liability and defense of suits arising from the operations, products and activities performed by or on behalf of the named insured.

2. CONTRIBUTION NOT REQUIRED. As respects: (a) work performed by the named insured for or on behalf of the City; or (b) products sold by the named insured to the City; or (c) premises leased by the named insured from the City, the insurance afforded by this policy shall be primary insurance as respects the City, its officers, agents, employees or volunteers; or stand in an unbroken chain of coverage excess of the named insured’s scheduled underlying primary coverage. In either event, any other insurance maintained by the City, its officers, agents, employees or volunteers shall be in excess of this insurance and shall not contribute with it.

3. SEVERABILITY OF INTEREST. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company’s limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included.

4. CANCELLATION NOTICE. With respect to the interests of the City, this insurance shall not be canceled, or materially reduced in coverage or limits except after thirty (30) days prior written notice by receipted delivery has been given to the City.

5. PROVISIONS REGARDING THE INSURED’S DUTIES. Any failure to comply with reporting provisions of the policy or breaches or violations of warranties shall not affect coverage provided to the City, its officers, agents, employees or volunteers.

6. SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as:
a. Insurance Services Office Commercial General Liability Coverage, “occurrence” form CG0001; or b. If excess, affords coverage which is at least as broad as the primary insurance form CG0001.

Except as stated above nothing herein shall be held to waive, alter or extend any of the limits, conditions, agreements or exclusions of the policy to which this endorsement is attached.

ENDORSEMENT HOLDER
CITY OF OXNARD ℅ Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210
Indianapolis, Indiana 462500-4299 US

AUTHORIZED REPRESENTATIVE
 Broker/Agent  Underwriter 
I (print/type name), warrant that I have authority to
bind the above-mentioned insurance company and by my signature hereon do so bind this company to this endorsement.

Signature
(original signature required)
Telephone: ( ) Date Signed:
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AUTOMOBILE LIABILITY SPECIAL ENDORSEMENT
FOR THE CITY OF OXNARD (the “City”)

SUBMIT IN DUPLICATE
ENDORSEMENT NO. ISSUE DATE (MM/DD/YY)
PRODUCER POLICY INFORMATION:

Insurance Company:

Policy No.:

Policy Period: (from) (to)
LOSS ADJUSTMENT EXPENSE  Included in Limits
 In Addition to Limits
Telephone:  Deductible  Self-Insured Retention (check which) of $ with an Aggregate of $ applies to NAMED INSURED coverage. Per Occurrence  Per Claim (which) APPLICABILITY. This insurance pertains to the operations, products and/or tenancy of the named insured under all written agreements and permits in force with the City unless checked here  in which case only the following specific agreements and permits with the City are covered:

CITY AGREEMENTS/PERMITS

TYPE OF INSURANCE OTHER PROVISIONS
 COMMERCIAL AUTO POLICY
 BUSINESS AUTO POLICY
 OTHER

LIMIT OF LIABILITY
CLAIMS: Underwriter’s representative for claims pursuant to this insurance.

Name:

Address:

Telephone: ( )
$ per accident, for bodily injury and property damage.

In consideration of the premium charged and notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any endorsement now or hereafter attached thereto, insurance company agrees as follows:

1. INSURED. The City, its officers, agents, volunteers and employees are included as insureds with regard to liability and defense of suits arising from the operations, products and activities performed by or on behalf of the named insured.

3. SEVERABILITY OF INTEREST. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company’s limits of liability.

The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included.

6. SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as:
a. Insurance Services Office Automobile Liability Coverage, “occurrence” form CA0001, code ("any auto"); or b. If excess, affords coverage which is at least as broad as the primary insurance form referenced in the preceding section (1).

Except as stated above nothing herein shall be held to waive, alter or extend any of the limits, conditions, agreements or exclusions of the policy to which this endorsement is attached.

ENDORSEMENT HOLDER
CITY OF OXNARD ℅ Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210
Indianapolis, Indiana 462500-4299 US

Signature
(original signature required)
Telephone: ( ) Date Signed
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EXHIBIT D

CONSULTANT/PROFESSIONAL SERVICES AGREEMENT
(CITY of Oxnard and FILIPPIN ENGINEERING, INC)

LIVING WAGE POLICY
Pursuant to the Living Wage Policy adopted July 9, 2002 by the CITY Council and effective October 1, 2002, the CITY Manager and CITY Attorney are directed to include the following language in all standard CONSULTANT/Professional Services contracts that may be governed by the Living Wage Policy.

A. CONSULTANT shall compensate any employee of CONSULTANT who provides Services under this Agreement in accordance with the Living Wage Policy, attached hereto and incorporated herein by reference as the Living Wage Policy Exhibit. While this Agreement is in effect, CONSULTANT shall pay such employee no less than $18.89 per hour for each hour that such employee provides Services under this Agreement. In addition, while this Agreement is in effect, CONSULTANT shall provide to such employee no less than 96 hours of paid leave per calendar year.

B. CONSULTANT agrees to post, at a location readily accessible to those employees providing Services to the CITY, a copy of the Living Wage Policy adopted by CITY Council on July 9, 2002 and effective October 1, 2002.

C. If CONSULTANT fails to compensate such employee pursuant to the Living Wage Policy, the CITY Manager or designee shall terminate this Agreement on written notice to CONSULTANT, effective immediately.

D. In addition, if CONSULTANT fails to comply with the Living Wage Policy in any manner, CONSULTANT shall pay to CITY a fine of $500 and shall pay to any employee providing Services under this Agreement a penalty of three times the amount or value of the compensation owed to such employee under the Living Wage Policy. CONSULTANT shall pay such fine and penalty within fifteen (15) calendar days after the CITY Manager or designee provides written notice to CONSULTANT of the amount owed.
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CITY OF OXNARD LIVING WAGE REQUIREMENTS
EFFECTIVE JULY 1, 2023
CONSULTANT shall compensate any employee of CONSULTANT who provides Services under this Agreement in accordance with the Living Wage Policy, attached hereto and incorporated herein by reference as Exhibit D. While this Agreement is in effect, CONSULTANT shall pay such employee no less than $18.89 per hour for each hour that such employee provides Services under this Agreement. This hourly rate shall be adjusted on July 1, 2024, and each July 1 thereafter, according to the percentage change in the Consumer Price Index, all items, prepared by the Bureau of Labor Statistics for the Los Angeles area relating to all urban consumers (CPI-U), index base 1982-84=100, comparing May of the previous year to May of the current year. In addition, while this Agreement is in effect, CONSULTANT shall provide to such employee no less than 96 hours of paid leave per calendar year. a. CONSULTANT agrees to post, at a location readily accessible to those employees providing Services to the CITY, a copy of the Living Wage Policy adopted by the Oxnard CITY Council on July 9, 2002 and effective October 1, 2002. b. If CONSULTANT fails to compensate such employee pursuant to the Living Wage Policy, the CITY Manager or designee shall terminate this Agreement on written notice to CONSULTANT, effective immediately.
c. In addition, if CONSULTANT fails to comply with the Living Wage Policy in any manner, CONSULTANT shall pay to CITY a fine of $500 and shall pay to any employee providing Services under this Agreement a penalty of three times the amount or value of the compensation owed to such employee under the Living Wage Policy. CONSULTANT shall pay such fine and penalty within fifteen (15) calendar days after the CITY Manager or designee provides written notice to CONSULTANT of the amount owed.
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EXHIBIT E

CONSULTANT/PROFESSIONAL SERVICES AGREEMENT
(CITY of Oxnard and FILIPPIN ENGINEERING, INC)

PREVAILING WAGE

1. CONSULTANT acknowledges that the Project defined in the Agreement between CONSULTANT and CITY is a “public work” as defined in Division 2, Part 7, Chapter 1 of the California Labor Code (“Chapter 1”), and that this Agreement is subject to Chapter 1 and the rules and regulations established by the Director of Industrial Relations (“DIR”) implementing such statutes. CONSULTANT shall perform the Project as a public work. CONSULTANT shall comply with and be bound by all the terms, rules and regulations described in Chapter 1 and the DIR’s rules and regulations as though set forth in full herein.

2. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at CITY Hall and will be made available to any interested party on request. CONSULTANT acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and CONSULTANT shall post such rates at each job site covered by this Agreement.

3. CONSULTANT is required to post job site notices, as prescribed by regulation.

See Labor Code Section 1771.4(a)(2).

4. CONSULTANT shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. CONSULTANT shall, as a penalty to CITY, forfeit not more than $200 for each calendar day or portion thereof for each worker paid less than the DIR’s determined prevailing rates for the work or craft in which the worker is employed pursuant to this Agreement by CONSULTANT or any subcontractor. The Labor Commissioner shall determine the amount of the penalty as described in Section 1775.

5. CONSULTANT shall comply with Labor Code Section 1776, which requires CONSULTANT and each subcontractor to (1) keep accurate payroll records and verify such records in writing under penalty of perjury, (2) certify and make such payroll records available for inspection, and (3) inform CITY of the location of the records.

6. CONSULTANT shall comply with Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Administrative Code Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects for all apprenticeable occupations. Before commencing work under this Agreement, CONSULTANT shall provide CITY with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding the Project, CONSULTANT and each of its subcontractors shall submit to CITY a verified statement of the journeyman and apprentice hours performed under this Agreement.
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7. CONSULTANT may not be debarred or suspended throughout the Agreement Term pursuant to Labor Code Section 1777.1 or 1777.7. If he, she or it becomes debarred or suspended in the Agreement Term, CONSULTANT must immediately notify CITY.

8. CONSULTANT is not qualified to bid on, be listed in a Bid proposal, or engage in the performance of any contract for public work, as defined in Labor Code Sections 1720 through 1861, unless currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. CONSULTANT shall continue without interruption to stay registered and qualified to perform public work pursuant to Section 1725.5 for the duration of the term of this Agreement. This provision does not apply to construction, alteration, demolition, installation or repair work of $25,000 or less or to maintenance work of $15,000 or less.

9. CONSULTANT acknowledges that 8 hours labor constitutes a legal day’s work.

CONSULTANT shall comply with and be bound by Labor Code Section 1810.

10. CONSULTANT shall comply with and be bound by Labor Code Section 1813 concerning penalties for workers who work excess hours. CONSULTANT shall, as a penalty to CITY, forfeit $25 for each worker employed in the performance of this Agreement by CONSULTANT or by any subcontractor for each calendar day during which such worker is required or permitted to work more than 8 hours in any calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code Section 1815, work performed by CONSULTANT’s employees in excess of 8 hours per day and 40 hours per week shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than 1 ½ times the basic rate of pay.

11. The Project listed in the Agreement is subject to compliance monitoring and enforcement by the DIR.

12. CONSULTANT shall be responsible for each and every one of its subcontractors’ compliance with Chapter 1, the DIR’s rules and regulations, and Labor Code Sections 1860 and 3700. CONSULTANT shall include in the written contract between it and each subcontractor a copy of, and a requirement that each subcontractor shall comply with, those statutory provisions. CONSULTANT shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractors’ compliance, including without limitation, conducting a periodic review of the certified payroll records of each subcontractor, and upon becoming aware of the failure of the subcontractor to pay its workers the specified prevailing rate of wages, CONSULTANT shall diligently take corrective action to halt or rectify any failure.

13. To the maximum extent, CONSULTANT shall hold harmless, defend (with counsel approved by the CITY Attorney) and indemnify CITY, its legislative bodies, and its officials, officers, employees and agents from any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including CONSULTANT, its subcontractors, and each of their officials, officers, employees and 229
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agents) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all attorneys’ fees and other related costs.

All duties of CONSULTANT under this Section shall survive Agreement termination. 230

CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.6
DATE: October 29, 2024
TO: City Council
FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected] SUBJECT: Annual Purchase Orders with Badger Meters, Inc. for Advanced Metering Infrastructure (AMI) Capable Water Meters.

RECOMMENDATION
That the City Council approve and authorize the Purchasing Agent to execute annual purchase orders with Badger Meter, Inc. for a total amount not to exceed value of $975,000 through June 30, 2029, for the supply of Advanced Metering Infrastructure (AMI) Capable Water Meters.
(Public Works and Transportation Committee approved 3-0 on October 8, 2024.)

BACKGROUND
The City of Oxnard’s Water Division is responsible for the transmission and distribution of potable water to City customers. The Water Division delivers over 20 million gallons per day of safe and reliable potable and recycled water supply to customers. The City water system includes: 10 water wells, five turnouts from the United Water Conservation District’s Oxnard-Hueneme Pipeline system, one turnout from the Calleguas Municipal Water District’s water system, one groundwater desalter facility, six blending stations, and over 500 miles of transmission and distribution pipelines and over 43,000 existing water meters.

On October 19, 2021, Capital Improvement Project No. 206503 – Advanced Meter Infrastructure (AMI) Replacement Project was approved by the City Council. At the time of this staff report, the AMI Replacement Project is 85% complete.

The project scope of work includes the replacement of all existing water meters in the City’s water distribution system and does not include meters for new development. The intent of this purchase order is to procure meters associated with new development and auxiliary dwelling units (ADU).

DISCUSSION
A negotiated single-source purchase order is necessary with Badger Meters, Inc to ensure future compatibility when the AMI meters are installed. The AMI capital improvement project agreement and its authority does not include the ability for the Water Division to directly order water meters. To maintain future compatibility and minimize wasted resources, the Water Division requests the ability to purchase water meters from Badger Meter, Inc. to replace failing meters, for new development projects, ADUs and cover unforeseen and unplanned incidentals. The Water Division receives a level of reimbursement for meter purchases for development projects through the fees issued through the development approval process.

Water staff anticipates installing an estimated 636 AMI capable water meters ranging from meter sizes of ¾” up to 6” to maintain pace with new development. For ADUs, water staff anticipate installing 200 water meters in ¾ size and 50 1- inch water meters.

STRATEGIC PRIORITIES
231
This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.

FINANCIAL IMPACT
The total cost of the annual Purchase Orders with Badger Meter, Inc shall not exceed $975,000 through June 30, 2029.

The funding for FY 2024-25 is included in the Adopted Year 2024-25 Budget from the Water Operating Fund (601).

Subsequent fiscal year allocations will be requested during the annual budget process.

Estimated Spending Plan for Badger Meter, Inc
Account Number FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 TOTAL 6013602-52110 $175,000 $200,000 $200,000 $200,000 $200,000 $975,000

COMMITTEE OUTCOME
The Public Works and Transportation Committee approved 3-0 on October 8, 2024 to approve the staff recommendation and to forward the item for Council approval.

Prepared by: Timothy Beaman, Assistant Public Works Director

ATTACHMENTS
None
232

CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.7
DATE: October 29, 2024
TO: City Council
FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected] SUBJECT: Amend Department-Wide Blanket Purchase Orders for a Not to Exceed (NTE) Amount Greater than $200,000 Each.

RECOMMENDATION
That the City Council approve and authorize the Purchasing Agent to amend purchase orders, consistent with the City’s purchasing requirements, with the following vendors:

1. Allstar Fire Equipment Co. for an additional $150,000 for a new not to exceed amount of $350,000 through June 30, 2025;

2. Amazon.com Services LLC for an additional $150,000 for a new not to exceed amount of $350,000 through June 30, 2025;

3. Applied Industrial Technologies for an additional $100,000 for a new not to exceed amount of $300,000 through June 30, 2025;

4. Bauer Compressors, Inc. for an additional $250,000 for a new not to exceed amount of $450,000 through June 30, 2025;

5. Grainger, Inc. for an additional $250,000 for a new not to exceed amount of $450,000 through June 30, 2025;

6. Hach Company for an additional $135,000 for a new not to exceed amount of $285,000 through June 30, 2025;

7. Home Depot U.S.A., Inc. for an additional $200,000 for a new not to exceed amount of $400,000 through June 30, 2025;

8. L.N. Curtis & Sons for an additional $250,000 for a new not to exceed amount of $450,000 through June 30, 2025;

9. Lowes for an additional $250,000 for a new not to exceed amount of $450,000 through June 30, 2025;

10. O’Reilly for an additional $50,000 for a new not to exceed amount of $250,000 through June 30, 2025;

11. Office Depot, Inc. for an additional $100,000 for a new not to exceed amount of $300,000 through June 30, 2025;

12. Sunbelt Rentals, Inc. for an additional $125,000 for a new not to exceed amount of $325,000 through June 30, 2025;

13. Ventura County Auto Supply (NAPA) for an additional $100,000 for a new not to exceed amount of $300,000 through June 30, 2025; and

14. Waxie’s Sanitary Supply, Inc. dba Waxie Sanitary Supply for an additional $150,000 for a new not to exceed amount of $350,000 through June 30, 2025.
(Public Works and Transportation Committee approved 3-0 on October 8, 2024.)

BACKGROUND
As the City’s Purchasing Policy allows, a blanket purchase order (BPO) is an agreement established with a vendor to fill repetitive needs for goods, such as janitorial supplies. A BPO utilizes the City's full buying power by taking advantage of quantity discounts, saving City administrative time, and reducing paperwork. BPOs are typically established with a NTE amount of $200,000, which is within the City Manager’s authority per the Purchasing Policy. Divisions and departments submit changes on purchase orders, depending on available budget appropriations from each division/department.

To provide the expected customer service of our residents, businesses, and visitors, departments and divisions need a 233
quick and efficient method for purchasing supplies and equipment. Examples include (1) janitorial supplies that are always needed to ensure the park restrooms are available and (2) the purchase of irrigation supplies to repair water leaks without having to shut off the water system for an extended period of time. BPOs are an allowable tool that the City uses to satisfy this need.

The original BPOs that are identified in this report have been issued by using either a cooperative agreement or a negotiated sole source agreement, pursuant to the City’s purchasing requirements. The cooperative agreements have been bid and awarded in accordance with local, State, and Federal laws that govern public procurement. As such, other public agencies are also invited to utilize the terms and conditions of these cooperative agreements for their purchases.

Negotiated sole source agreements are utilized for unique goods and services that are only obtainable through one source, such as proprietary reasons, or exclusive compatibility with existing City equipment.

DISCUSSION
The Public Works Department (Public Works) is the lead department requesting approval to amend the NTE amounts of the 14 identified vendors listed below. These 14 vendors are heavily used by multiple divisions of the Public Works Department and by other departments. The BPOs are used not only as part of a routine spending plan but also allow the flexibility to purchase items that are not easily anticipated (e.g., unexpected repairs and one-time project costs) and/or may come up as an urgent matter to address a service need. As such, the potential exists for spending more than the typical $200,000 NTE amount approved by the City Manager. To facilitate maintenance, repairs, and continued service to our residents from multiple divisions within Public Works and other departments, staff recommends Council authorize the NTE amounts noted in Table 1 below. As an example, even though divisions had available funding at the end of prior fiscal years, there have been several occasions when staff had been unsuccessful in finding an alternative vendor source resulting in a delay in services until the beginning of the next fiscal year with the restored NTE amounts. Increasing the current authorized amounts above $200,000 for these 14 vendors will allow the divisions to continue services and meet program objectives, based on available funding, through the entire fiscal year.

Please note that Public Works will be analyzing spending patterns for such purchases. The intent of that future analysis is to identify if there is a pattern to create BPOs at an initial higher amount in lieu of having to amend these after the start of the fiscal year. Public Works will work with Finance to extend these purchase orders to all other departments.

The NTE amounts recommended are based on forecasted spending needs and data collected from each division in Public Works and other departments to support rising inflation, unplanned and/or urgent work, and one-time project costs. These recommended increases to the current authorized amounts will allow the departments the flexibility to fully utilize their purchasing plans and to address unexpected maintenance needs and shifting priorities. The following bullet points are a brief description of the supplies that are provided by the 14 vendors.

Cooperative Agreement BPOs

1. Allstar Fire Equipment Co. is used by the Fire Department as the sole source provider of personal protective equipment used by the Fire Department.

2. Amazon.com Services LLC, is used by multiple departments and Public Works Department for office and operational supplies.

3. Applied Industrial Technologies is used by Public Works Divisions for industrial supplies/equipment.

4. Bauer Compressors, Inc. is used by the Fire Department for the purchase of personal protective equipment, including self-contained breathing apparatus and components.

5. Grainger is used by multiple departments for safety-related equipment. Maintenance, repair and operation (MRO) supplies with a broad range of industrial equipment, maintenance supplies, tools, and parts.

6. Hach Company is utilized by the Water, Wastewater, and Special Districts Divisions for water monitoring supplies.

7. Home Depot is utilized by multiple departments for hardware, tools or construction materials and products.

8. L.N. Curtis & Sons is used by Fire and Police for various safety supplies and rescue tools and equipment.

9. Lowes is used by multiple departments for industrial and construction equipment and supplies.

10. O’Reilly is used by Public Works Divisions for automotive parts, tools, supplies, equipment and accessories.

11. Office Depot supplies various office supplies to support business operations for all Public Works Divisions and departments citywide.
234

12. Sunbelt Rentals, Inc. is used by Public Works Divisions for their access to heavy equipment rentals such as tractors and backhoes.

13. Ventura County Auto Supply (NAPA) is used by Public Works Divisions for garage tools, equipment and fleet maintenance supplies.

14. Waxie’s Sanitary Supply, Inc. is used for janitorial supplies.

Below is a summarized list of recommendations for current BPOs being utilized by the Public Works Department and other departments of which thirteen have been awarded through a cooperative agreement and one is a sole source provider (Allstar), with a requested annual NTE amount greater than $200,000. While some of the contracts continue past this fiscal year, we are only requesting authorization for the current fiscal year.

Table 1.
# Vendor Name
Cooperative
Agreement/
Agreement
Type
Cooperative
Agreement
Number
Cooperative
Agreement
Current
Expiration
Date
Initial
Issued
Amount
FY 2023-24
Recommended
Not to Exceed
Amount
1 Allstar Fire
Equipment Co.

Sole Source
Provider
n/a 6/30/26 $200,000 $350,000
2 Amazon.com
Services LLC
Omnia
Partners
MA 3457 5/5/25 $185,000 $350,000
3 Applied
Industrial
Technologies
Omnia
Partners
16154 12/31/26 $168,800 $300,000
4 Bauer
Compressors,
Inc.

NPPGov PS20095/
MPA 1920
4/17/25 $200,000 $450,000
5 Grainger, Inc. Omnia
Partners
2018.000207 6/30/26 $198,500 $450,000
6 Hach Company GSA GS-07F9314S1/31/26 $182,926 $285,000 7 Home Depot
U.S.A., Inc.

Omnia
Partners
16154 12/31/26 $189,000 $400,000
8 L.N. Curtis &
Sons
Sourcewell 010424
020124
3/27/28
4/4/28
$200,000 $450,000
9 Lowes Omnia
Partners
R192006 3/31/25 $117,300 $450,000
235
10 O’Reilly Sourcewell 032521-
ORA
5/19/25 $128,361 $250,000
11 Office Depot,
Inc.

Omnia
Partners
R190303 6/30/25 $164,500 $300,000
12 Sunbelt Rentals,
Inc.

Omnia
Partners
R200601 10/31/25 $138,243 $325,000
13 Ventura County
Auto Supply
(NAPA)
Sourcewell 032521-GPC 5/19/26 $150,000 $300,000
14 Waxie’s
Enterprises, Inc.
dba Waxie
Sanitary Supply
NCPA/
Omnia
Partners
02-27 4/30/25 $147,329 $350,000

STRATEGIC PRIORITIES
This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.

FINANCIAL IMPACT
Funding to pay for the equipment, parts and supplies will come from available funding in the user department’s operating budget. Sufficient appropriations are included in the Adopted FY 2024-25 Operating budgets for these various purchases through June 30, 2025.

COMMITTEE OUTCOME
The Public Works and Transportation Committee approved 3-0 on October 8, 2024 to approve the staff recommendation and to forward the item for Council approval.

Prepared by: Brian Yanez, Assistant Public Works Director, Steve Howlett, Assistant Public Works Director, Timothy Beaman, Assistant Public Works Director

ATTACHMENTS

1. Allstar2023_Sole Distributor Letter for Phenix Fire Helmets

2. URL Hyperlinks for Cooperative Agreements

3. Bauer Extended Letter 2025
236
237
Attachment 2
FY 2024-25 Cooperative URL Hyperlinks for Annual Blanket Purchase Orders

2. Amazon MA3457: https://www.omniapartners.com/suppliers/amazon-business/publicsector/contract-documents#c330

3. Applied Industrial Technologies 16154:
https://www.omniapartners.com/suppliers/applied-industrial-technologies-inc/publicsector/contract-documents#c2756

4. Bauer MPA 1920:
https://prod-resources.nppgov.com/app/uploads/2020/06/28212957/MPA-1920- Between-LOC-and-Arctic-Compressor-DUAL-SIGNATURES.pdf

5. Grainger 2018.00207: https://www.omniapartners.com/suppliers/grainger/publicsector/contract-documents#c12684

6. Hach Company GS-07F-9314S:
https://www.gsaadvantage.gov/ref_text/GS07F9314S/0ZDOMJ.3V41H7_GS-07F9314S_HACHMASGSATANDCMODPSA882EFFECTIVE04182024.PDF

7. Home Depot 16154: https://www.omniapartners.com/suppliers/the-home-depotpro/public-sector/contract-documents#c21274

8. LN Curtis #110424 and LN Curtis #020124:
https://www.sourcewell-mn.gov/cooperative-purchasing/010424-LNC https://www.sourcewell-mn.gov/cooperative-purchasing/020124-LNC

9. Lowes R19206: https://www.omniapartners.com/suppliers/lowes-pro/publicsector/contract-documents#c9381

10. O’Reilly 032521: https://www.sourcewell-mn.gov/cooperative-purchasing/032521-ORA

11. Office Depot R190303: https://www.omniapartners.com/suppliers/odp-businesssolutions/public-sector/contract-documents#c21207

12. Sunbelt Rentals R200601: https://www.omniapartners.com/suppliers/sunbelt-rentalsinc/public-sector/contract-documents#c8865

13. Ventura County NAPA 032521-GPC: https://www.sourcewell-mn.gov/cooperativepurchasing/032521-GPC

14. Waxie NCPA 02-27 and extension:
https://www.omniapartners.com/suppliers/bradyplus/public-sector/contractdocuments#contract-1505 https://www.omniapartners.com/suppliers-files/AD/BradyPLUS/Contract_Documents/02-27/Waxie_Extension_Letter_2.docx.pdf 238
March 18, 2024
RE: Contract Number: PS20095 - 1920 for FIRE FIGHTER SELF CONTAINED BREATHING APPARATUS To Whom it May Concern:

Through this letter, I wish to notify you that, pursuant to section 3.1 of the aforementioned agreement between the League of Oregon Cities and Bauer Compressors, the agreement has been automatically extended one-year until the anniversary of the Effective Date in 2025.

Sincerely,
Patricia M. Mulvihill
Executive Director
League of Oregon Cities
DocuSign Envelope ID: 28F5EE6A-6C8A-4C05-8225-7CA9F28ACAF7 239

CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.8
DATE: October 29, 2024
TO: City Council
FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected] SUBJECT: Agreement 32500106 with UniFirst Corporation for Uniform Rental and Laundry Services for Public Works.

RECOMMENDATION
That the City Council approve and authorize the Mayor to execute an Agreement with UniFirst Corporation for an initial three-year term from November 1, 2024, to October 31, 2027, with the option for two consecutive one-year period extensions ending October 31, 2029, for a total amount not to exceed $1,090,000 for uniform rental and laundry services for various City Departments utilizing Sourcewell contract #011124-UFC. (Public Works and Transportation Committee approved 3-0 on October 8, 2024.)

BACKGROUND
The City of Oxnard supplies employee uniforms from a vendor for a variety of divisions and departments: Environmental Resources, Water, Wastewater, Streets, Parks, Facilities, Fleet, Special Districts Divisions, and Fire. Depending on the Department, employees receive pants, shirts, and outerwear specific to the type of work being performed. Many of the activities performed by these individuals are such that the uniforms should be laundered by a commercial laundry service rather than by the individual employee. Uniformed employees are exposed to heavy oils, solvents, chemicals, and other materials while performing their daily duties. Furthermore, providing respective City staff with uniforms aligns with the Memorandum of Understanding (MOU) between the International Union of Operating Engineers (IUOE) as well as the Service Employees International Union (SEIU) labor groups. MOUs with both labor groups state:
“City shall provide uniforms, or portions of uniform costs, or uniform service, to each Unit employee required to be “uniformed.” Unit employees designated as “uniformed” are those required to wear uniforms and/or safety shoes as a condition of employment. In addition, City will provide legally required safety equipment, and pay the cost for repairing uniforms damaged in the course and scope of employment without negligence by such employee.”

DISCUSSION
Uniforms are an integral part of the City’s operations, as they provide clean and safe uniforms daily. It also provides identification of employees when working in the community. Utilizing a uniform rental company, they handle all the maintenance and cleaning themselves ensuring uniforms are always cleaned with no wear and tear. Depending on the Department or Division, rentals are preferred over purchasing due to the daily duties of an employee or need for professional laundry services. Some Departments and Division purchase uniforms based on the duties of the employee and not all rental companies provide the specific requirements for purchasing uniforms.

Previously, the City solicited services for uniform purchases, rental, and laundry services for various City Departments, and no bids were received. Uniform purchases will not be included as part of this agreement and will be solicited separately. Therefore, staff is seeking two separate agreements for the rental of uniforms and the purchasing of uniforms. 240
The City Purchasing Policy allows for the use of governmental-cooperative contracts for the purchase of goods, equipment and contractual services when the contract has been competitively bid and awarded in accordance with local, State, and Federal laws that govern public procurement. UniFirst Corporation (Unifirst) holds a cooperative contract with Sourcewell #011124-UFC with an expiration date of March 25, 2028, with the option of up to three additional one-year extensions for uniform rental, shop towels/rags, and laundry services. Sourcewell offers government agencies a cooperative purchasing program that provides competitively solicited cooperative contracts.

This new agreement with UniFirst, will only include uniform rentals, shop towels/rags and laundry services. Upon request, UniFirst can supply uniforms that include reflective material. Additionally, the Fire department will utilize the agreement to provide floor mats at fire stations and their administration building. UniFirst has been providing services to the City for the past ten years. Staff has confirmed that UniFirst meets all required City contractual provisions including possession of a City business tax certificate, insurance certificates and corporate filing with the California Secretary of State.

STRATEGIC PRIORITIES
This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on March 16, 2021.

FINANCIAL IMPACT
The total cost of this Agreement with UniFirst shall not exceed $1,090,000 over the term of all five years. The spending plan for FY 2024-25 is $126,500. Funding for subsequent fiscal years will be requested during the annual budget process.

The table below illustrates the estimated annual spending for divisions currently utilizing laundry services and uniform rentals.

Estimated Spending Plan
Division Account FY 24-25 FY 29-30
(7 mo.)
FY 25-26 FY 26-27 FY 27-28 FY 28-29
(5 mo.)
Total
Environmental
Resources
6313630-52300 $52,500 $88,000 $88,000 $88,000 $88,000 $34,500 $439,000 Water 6013600-52300 $12,000 $20,000 $20,000 $20,000 $20,000 $9,000 $101,000 Wastewater 6113612-52300 $ 5,750 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $4,750 $50,500 6113613-52300 $ 5,750 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $4,750 $50,500 6113614-52300 $ 5,750 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $4,750 $50,500 6113615-52300 $ 5,750 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $4,750 $50,500 Fleet 7413750-52300 $17,000 $23,500 $23,500 $23,500 $23,500 $10,000 $121,000 Facilities 7353740-52300
7353740-52600
$1,500
$1,500
$2,250
$2,250
$2,250
$2,250
$2,250
$2,250
$2,250
$2,250
$1,000
$1,000
$11,500
$11,500
Streets 1013401-52300 $7,000 $12,000 $12,000 $12,000 $12,000 $5,000 $60,000 Special Districts 20003801-52300 $1,600 $2,600 $2,600 $2,600 $2,600 $1,200 $13,200 241
Fire 1012501-52300-
T2418
$3,000 $7,000 $7,000 $7,000 $7,000 $3,000 $34,000
Citywide Various
Departments - As- needed
Various
$7,400 $19,900 $19,900 $19,900 $19,900 $9,800 $96,800
TOTAL $126,500 $217,500 $217,500 $217,500 $217,500 $93,500 $1,090,000 Due to various factors such as personnel vacancies and any change in service levels, actual spending will vary during the fiscal years.

COMMITTEE OUTCOME
The Public Works and Transportation Committee approved 3-0 on October 8, 2024 to approve the staff recommendation and to forward the item for Council approval.

Prepared by: Brian Yanez, Assistant Public Works Director

ATTACHMENTS

1. Agreement 32500106

2. UniFirst Sourcewell Contract 011124
242

TRADE SERVICE AGREEMENT

BETWEEN

THE CITY OF OXNARD AND UNIFIRST CORPORATION
By This Trade Services Agreement (“Agreement”), the CITY of Oxnard (“CITY”) agrees to engage the services of UniFirst Corporation (“SERVICE PROVIDER”), and SERVICE PROVIDER agrees to perform the services for CITY as herein described, for the compensation, during the term, and otherwise subject to the covenants and conditions herein set forth. CITY and SERVICE PROVIDER may be individually referred to as “Party” or collectively as the “Parties.”

1. SUMMARY DESCRIPTION OF SERVICES.

Sourcewell Cooperative Agreement for uniforms rental. Service Provider shall provide uniform rental and laundry services for City staff and any and all staff providing temporary or supplemental labor services on behalf of the City.

2. PARTIES.

CITY OF Oxnard (“CITY”), a general law and municipal corporation of the State of California, located at 300 West Third Street, Oxnard California 93030 UniFirst Corporation (“SERVICE PROVIDER”), a corporation of the State of California, located at 68 Jonspin Road, Wilmington, MA 01860.

3. TERM OF AGREEMENT: From 11/01/2024 to 10/31/2027

3.1 Time is of the essence in this Agreement.

3.2 The CITY shall have the option for (2) two consecutive (1) one-year extensions, in accordance with the scope of work and general terms and conditions of the Trade Services Agreement. Any price increases or decreases shall be negotiated at time of contract extension.

3.3 Any Optional Extension (initial term, plus any option to extend) shall not exceed a total of five (5) years. The CITY in its sole discretion may exercise the optional extension upon 60 days written notice to the SERVICE PROVIDER in accordance with Section 11 of this Agreement. SERVICE PROVIDER shall issue its written consent to the CITY’s exercise of the option extension within 10 days of receipt of notice from the CITY. All Notices shall comply with Section 20 of this Agreement.

3.4 All services required of SERVICE PROVIDER under this Agreement shall be completed on or before the end of the term of the Agreement.

Agreement No.32500106
243
Agreement No.32500106

4. AGREEMENT AMOUNT NOT TO EXCEED: $1,090,000

5. AGREEMENT EXHIBITS: The following documents memorialized below are the only exhibits to this agreement and are incorporated by reference as though fully set forth herein. In the event of a conflict between the Exhibits and this Agreement, the Agreement controls.

Exhibit A: Scope of Services
Exhibit B: Schedule of Compensation
Exhibit C: Insurance Requirements: City Insurance Exhibit INS-I Exhibit D: Living Wage Policy
Exhibit E: Prevailing Wage Policy
Exhibit F: Iran Contracting Certification

6. DESIGNATED REPRESENTATIVES.

The Designated Representatives listed below shall be authorized to act on behalf of the named Party, be responsible for negotiations and contractual matters, and coordinate with each other to perform the services under this Agreement. Additionally, SERVICE PROVIDER’s services shall be performed or immediately supervised by the SERVICE PROVIDER’s Representative:

CITY Designated Representative: SERVICE PROVIDER Designated Representative:

Name: Brian Yanez Name: David Perez
Title: Assistant Public Works Director Title: Branch Manager Phone: (805) 2005412 Phone: (818) 4858917
Email: [email protected] Email: [email protected] Mailing Address: 305 West Third Street, Mailing Address: 325 Lenoir Drive, East Wing, Third Floor Oxnard, CA 93030 Winchester, VA. 22603

7. CONTRACTUAL PREREQUISITES.

7.1. This Agreement must first be executed by the SERVICE PROVIDER, after which the Agreement shall be approved as to form by the CITY Attorney, then executed by the Mayor, or an authorized person on behalf of the CITY, and if executed by the Mayor shall also be executed by the CITY Clerk.

7.2. A request for modification of the terms, prior to execution of the Agreement, must be made in writing and presented to the Designated Representative of the CITY prior to the time this Agreement is executed.

7.3. All proof of business license, insurance, and W-9 forms is required prior to execution of this Agreement.
2 244
Agreement No.32500106

7.4 SERVICE PROVIDER shall not perform any work under this Agreement until a proof of insurance has been provided to the City as required under Section 24 of this Agreement.

8. SERVICE PROVIDER'S SERVICES.

8.1 SERVICE PROVIDER shall perform the tasks, obligations, and services set forth in the “Scope of Services,” attached to and incorporated into this Agreement as “Exhibit A.” Once this Agreement is executed, the Scope of Services may only be modified by written Amendment pursuant to Section 12 of this Agreement.

8.2 The Services shall be coordinated with the designated City Project Manager set forth in Exhibit A subject to the direction of the City Manager or Department Director. SERVICE PROVIDER hereby designates its Project Manager as set forth in “Exhibit A” as the person responsible for the Services who shall coordinate with City’s Project Manager in executing the scope of services under this Agreement.

9. COMPENSATION.

CITY shall pay SERVICE PROVIDER for the services performed pursuant to the terms of this Agreement in the time and manner set forth in the “Schedule of Compensation,” attached to and incorporated into this Agreement as “Exhibit B.” CITY shall pay SERVICE PROVIDER an amount not to exceed the amount is listed in Section 4 of this Agreement. Once this Agreement is executed, the Schedule of Compensation may only be modified by written Amendment pursuant to Section 12 of this Agreement, and may be subject to approval by the City Council.

9.1 Price Adjustments: The City and Service Provider agree that the rates established in the schedule of compensation shall increase at the beginning of the option term, at a rate of three percent (3%). No price adjustments shall be provided retroactively. Consultant shall provide a new schedule of compensation with the updated rates prior to the beginning of the option term.

10. PAYMENT & INVOICES.

The CITY shall pay all undisputed portions of any applicable invoice within thirty (30) days after receipt of an invoice. In the event the CITY disputes one or more items in an invoice, the CITY shall, within thirty (30) days after receipt of such invoice, notify the SERVICE PROVIDER of the item(s) being disputed and the reason(s) therefore. The CITY may withhold payment for such disputed items until resolution of the dispute.

10.1 Payment Request. SERVICE PROVIDER shall submit a payment request to CITY by the end of each calendar month listing the Services provided, costs of those Services, and total amount due for the month. Invoices may be emailed to:
[email protected].
3 245
Agreement No.32500106

10.2 Non-Appropriation of Funds. Payments to be made to SERVICE PROVIDER by CITY for the Services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted and unencumbered appropriation of CITY. In the event CITY does not appropriate sufficient funds for payment of the Services beyond the current fiscal year, this Agreement shall cover payment for the Services only up to the conclusion of the last fiscal year in which CITY appropriated sufficient funds and shall automatically terminate at that fiscal year’s conclusion.

10.3 SERVICE PROVIDER’s acceptance of final payment made pursuant to this Agreement shall constitute a release of CITY from all claims and liabilities for compensation to SERVICE PROVIDER for anything completed, finished or relating to the Services. CITY’s payment shall not constitute nor be deemed a release of the responsibility and liability of SERVICE PROVIDER for the accuracy and competency of the information provided and/or the Services performed hereunder, nor shall such payment be deemed to be an assumption of responsibility or liability by CITY for any defect or error in the Services performed by SERVICE PROVIDER and its employees, agents and Subcontracted service providers.

10.4 SERVICE PROVIDER shall provide CITY with a completed Request for Taxpayer Identification Number and Certification, as issued by the Internal Revenue Service. If any sales tax is due for the Services performed by SERVICE PROVIDER or materials or products provided to CITY by SERVICE PROVIDER, SERVICE PROVIDER shall pay the sales tax. CITY shall not reimburse SERVICE PROVIDER for sales taxes paid by SERVICE PROVIDER.

11. OPTION TO EXTEND AGREEMENT.

When in the CITY’s best interest, this Agreement may only be extended, if the City in its discretion exercises the option to extend pursuant to Section 3.2 and 3.3 of the Agreement. The initial term, plus any option to extend, shall not exceed a total of five (5) years. If no option to extend the Agreement appears in section 3.2, then this Agreement shall not be extended.

12. MODIFICATION OF AGREEMENT.

This Agreement may be amended, modified, or otherwise altered, or its provisions waived, only upon mutual consent of the Parties by written amendment, and as authorized by the Oxnard Municipal Code, Article IV, Sections 4-59 and 4-60.

13. TERMINATION OF AGREEMENT.

CITY may terminate this Agreement at any time, with or without cause and without penalty, upon fifteen (15) calendar days’ prior written notice pursuant to Section 20 of this agreement. Such termination shall be effective on the date specified in the notice, or if no date is specified, then fifteen (15) calendar days from the date of the notice. CITY shall be liable to SERVICE PROVIDER only for work done by SERVICE 4 246
Agreement No.32500106
PROVIDER up to and including the date of termination of this Agreement unless the termination is for cause, in which event SERVICE PROVIDER need be compensated only to the extent required by law. SERVICE PROVIDER may terminate this Agreement at any time during the term of the Agreement by giving the CITY sixty (60) calendar days’ written notice.

14. INDEPENDENT CONTRACTOR
SERVICE PROVIDER is and shall at all times remain, as to City, a wholly independent contractor. Neither City nor any of its employees or agents shall have control over the conduct of SERVICE PROVIDER or any of its employees, except as stated in this Agreement. SERVICE PROVIDER has and shall retain the right to exercise full control over the employment, direction, means of performance, location, compensation and discharge of all persons assisting SERVICE PROVIDER. This Agreement shall not be interpreted to prevent or preclude SERVICE PROVIDER from rendering any services for SERVICE PROVIDER’s own account or to any other person or entity as SERVICE PROVIDER in its sole discretion shall determine; provided, however, that performing such services shall not materially interfere with the Services the SERVICE PROVIDER shall perform for the City. The CITY retains the right to provide general instructions to and observe the SERVICE PROVIDER in the performance of all services done on behalf of the CITY.

SERVICE PROVIDER and its employees, subcontractors, and agents have no authority, express or implied, to act on behalf of City in any capacity, to incur any debt, obligation or liability on behalf of City, bind City in any manner, or otherwise act on behalf of City as an agent. SERVICE PROVIDER and its employees are not employees of City.

SERVICE PROVIDER and its employees are not entitled to receive from City any of the benefits or rights afforded employees of City, including but not limited to reserve leave, sick leave, vacation leave, holiday leave, compensatory leave, Public Employees Retirement System benefits, and health, life, dental, long-term disability and workers’ compensation insurance benefits. SERVICE PROVIDER shall not, at any time or in any manner, represent that it or any of its agents, subcontractors, or employees are in any manner agents, subcontractors, or employees of City.

15. LAWFUL PERFORMANCE.

SERVICE PROVIDER shall abide by all Federal, State, and Local Laws and Regulations as may be related to the performance of duties under this Agreement.

SERVICE PROVIDER, at its sole expense, shall obtain and maintain during the term of this Agreement, all appropriate permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

16. SAFETY REQUIREMENTS.

SERVICE PROVIDER shall not perform any services for the CITY when the SERVICE PROVIDER is impaired by alcohol or a controlled substance. When there is reasonable cause to believe that any person has violated this provision, that person shall be immediately removed from the premises and be subject to any applicable civil and/or 5 247
Agreement No.32500106
criminal penalties under the CITY’s Code and/or under state law. All work performed under this Agreement shall be performed in such a manner as to provide safety to the public. The CITY reserves the right to issue restraining or cease and desist orders to SERVICE PROVIDER when unsafe or harmful acts are observed or reported relative to the performance of the work under this Agreement. The acceptance of SERVICE PROVIDER's work by CITY shall not operate as a release of the SERVICE PROVIDER from such standard of care and workmanship.

17. OWNERSHIP OF SERVICE PROVIDER’S WORK PRODUCT,
CONFIDENTIALITY & DISCLOSURE.

CITY shall be the owner of any and all technical documents and records, including, computations, plans, correspondence, and/or other pertinent data and information, both hard copy and electronic, gathered or prepared by SERVICE PROVIDER in performance of this Agreement and shall be entitled to immediate possession of the same upon completion of the work under this Agreement, or at any earlier or later time when the same may be requested by CITY.

17.1. Records and Inspections. The SERVICE PROVIDER shall maintain full and accurate records, with respect to all services and matters covered under this Agreement. The CITY shall have free access at all reasonable times to such records, both hard copy and electronic, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings, and activities.

17.2. Deliverables. SERVICE PROVIDER shall deliver to the CITY the studies, plans, specifications, or other documents as are identified in the Scope of Services; and SERVICE PROVIDER shall, upon completion of all work, submit to the CITY all information developed in the course of the SERVICE PROVIDER's services.

SERVICE PROVIDER shall, in such time and in such form as the CITY may require, furnish reports concerning the status of services required under this Agreement. SERVICE PROVIDER shall, upon request by CITY and upon completion or termination of this Agreement, deliver to the CITY all material furnished to SERVICE PROVIDER by the CITY.

17.3. Ownership – Generally. All inventions, discoveries, enhancements, changes, or improvements of computer programs developed pursuant to this Agreement shall be the property of the CITY, and all patents or copyrights shall be assigned to the CITY, unless otherwise agreed. SERVICE PROVIDER agrees that CITY may make modifications to computer software furnished by SERVICE PROVIDER without infringing SERVICE PROVIDER’s copyright or any license granted to CITY, unless otherwise agreed.

17.4. Ownership of Documents. Every report, draft, work product, map, record, and other document reproduced, prepared, or caused to be prepared by the SERVICE PROVIDER pursuant to or in connection with this Agreement shall be the exclusive property of the CITY.
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Agreement No.32500106

17.5. Confidentiality. Information that is exempt from disclosure to the public is confidential. This includes information relating to the past, present, or future affairs of the City or information belonging to a third party whose information is in the City’s possession or control under obligations of confidentiality. SERVICE PROVIDER may be granted access to information that is exempt from disclosure to the public (Government Code Section 7920.505) and may contain “trade secrets” (see Government Code Section 7924.510(f)) when it is necessary for SERVICE PROVIDER to perform its obligations pursuant to this Agreement. If SERVICE PROVIDER is granted such access to confidential information, SERVICE PROVIDER shall not be considered to be a member of the public as that term is used in Government Code Section 7920.515.

17.6. Disclosure of Information. SERVICE PROVIDER shall not disclose, publish, or authorize others to disclose or publish, design data, drawings, specifications, reports, or other information pertaining to the projects assigned to SERVICE PROVIDER by the CITY or other information to which the SERVICE PROVIDER has had access during the term of this Agreement without the prior written approval of the CITY’s Designated Representative during the term of this Agreement and for a period of two (2) years after the termination of this Agreement.

17.7. No Warranty. Other than an obligation upon the CITY to deal in good faith, the CITY makes no warranties and shall bear no liability or responsibility for errors or omissions in any Confidential Information disclosed under this Agreement or for any business decisions made by SERVICE PROVIDER in reliance on any Confidential Information disclosed under this Agreement.

18. ASSIGNMENT.

This Agreement is for the non-professional services of SERVICE PROVIDER. Any attempt by SERVICE PROVIDER to assign the benefits or burdens of this Agreement without the prior written approval of CITY shall be prohibited and shall be null and void.

SERVICE PROVIDER's services pursuant to this Agreement shall be provided by the SERVICE PROVIDER’s Designated Representative or directly under his/her supervision, and SERVICE PROVIDER shall not assign another to supervise the SERVICE PROVIDER's performance of this Agreement without the prior written approval of CITY, by and through the CITY’s Designated Representative.

19. NOTICE OF BREACH AND OPPORTUNITY TO CURE.

Neither Party will be in breach of this Agreement where the breach is capable of being cured, or until written notice of the breach is received from the non-breaching Party.

The Party charged with breach will have fifteen (15) calendar days from the date of receiving such notice in which to cure the breach or otherwise respond. If the circumstances leading to the charge that the Agreement was breached have not been cured or explained to the satisfaction of the other Party within fifteen (15) days from the date on which the breaching Party received notice of breach, the non-breaching Party may terminate this Agreement. Notice shall be given in the manner set forth in section 20. 7 249
Agreement No.32500106

20. NOTICES.

All notices given or required to be given pursuant to this Agreement shall be in writing and may be given by personal delivery or by first-class mail. Notice sent by mail shall be addressed to each Party’s Designated Representative as set forth above in Section 6. When addressed in accordance with this Section, such notice shall be deemed given upon deposit in the United States mail, postage prepaid. In all other instances, notices shall be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this Section.

21. COVENANTS AND CONDITIONS.

Each term and each provision of this Agreement to be performed by SERVICE PROVIDER shall be construed to be both a covenant and a condition.

22. WAIVER.

CITY’s review or acceptance of, or payment for, work product prepared by SERVICE PROVIDER under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from SERVICE PROVIDER’s performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character.

23. INDEMNIFICATION, HOLD HARMLESS & DEFENSE.

23.1 As a separate and independent covenant from SERVICE PROVIDER’s obligations under this section, SERVICE PROVIDER shall to the fullest extent permitted by law, immediately defend, indemnify, and hold harmless CITY, its legislative and advisory bodies, and the CITY’s officials, directors, officers, employees, and agents (the “Indemnitees”) from and against all liabilities regardless of nature, type, or cause, arising out of or resulting from or in connection with SERVICE PROVIDER’s performance of this Agreement or SERVICE PROVIDER’s failure to comply with any of its obligations contained in this Agreement. Liabilities subject to the duties to defend and indemnify include, without limitation, all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution. SERVICE PROVIDER’s obligation to indemnify applies unless it is adjudicated that any of the liabilities covered by this Section are the result of the sole active negligence or sole willful misconduct of any of the Indemnitees.

23.2 The duty to defend is a separate and distinct obligation from SERVICE PROVIDER’s duty to indemnify. SERVICE PROVIDER shall be obligated to defend in all legal, equitable, administrative, or special proceedings, with counsel approved by the CITY Attorney, immediately upon tender to SERVICE PROVIDER 8 250
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of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination of negligence or willful misconduct by any of the Indemnitees shall not relieve SERVICE PROVIDER from its separate and distinct obligation to defend the Indemnitees. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes the obligation to provide independent defense counsel if SERVICE PROVIDER asserts that liability is caused in whole or in part by the negligence or willful misconduct of the Indemnitees. If it is finally adjudicated that liability was caused by the sole active negligence or sole willful misconduct of any of the Indemnitees, SERVICE PROVIDER may submit a claim to CITY for reimbursement of reasonable attorneys’ fees and defense costs.

23.3 The review, acceptance or approval of SERVICE PROVIDER’s work or work product by any of the Indemnitees shall not affect, relieve or reduce SERVICE PROVIDER’s indemnification or defense obligations. SERVICE PROVIDER waives any right of contribution against CITY or any of CITY’s officers, employees, agents, or volunteers arising out of such failure to inspect, review, monitor, or supervise the work performed by SERVICE PROVIDER pursuant to this Agreement. The provisions of this Section shall not be restricted by and do not affect the provisions of this Agreement relating to Section 24. The SERVICE PROVIDER’s obligations under this Section of the Agreement shall survive the termination of the Agreement.

23.4 SERVICE PROVIDER agrees to pay all required taxes on amounts paid to SERVICE PROVIDER under this Agreement, and to indemnify and hold CITY harmless from any and all taxes, assessments, penalties, and interest asserted against CITY by reason of the independent contractor relationship created by this Agreement. SERVICE PROVIDER shall be solely responsible for, and shall save CITY harmless from, all matters relating to the payment of SERVICE PROVIDER’s subcontractors, material suppliers, directors, officers, employees, agents and representatives, including compliance with social security requirements, federal and State income tax withholding, and all other regulations governing employeremployee relations, as applicable. CITY shall have the right to offset against the amount of any compensation due to SERVICE PROVIDER under this Agreement any amount due to CITY from SERVICE PROVIDER as a result of its failure to promptly pay to CITY any reimbursement or indemnification arising under this Section.

24. INSURANCE.

SERVICE PROVIDER shall obtain and maintain during the performance of any services under this Agreement the insurance coverages listed within “Exhibit C”, which is attached hereto and incorporated herein by this reference, unless the Risk Manager waives, in writing, the requirement that SERVICE PROVIDER obtain and maintain such insurance coverages. Such insurance must be issued by a company satisfactory to the Risk Manager. SERVICE PROVIDER shall, before performance of any Services pursuant to this Agreement, file with the Risk Manager evidence of insurance coverage as specified in “Exhibit C”. Maintenance of insurance coverages by SERVICE PROVIDER is a material 9 251
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element of this Agreement. SERVICE PROVIDER’S failure to maintain or renew insurance coverages or to provide renewal evidence shall be considered a material breach of this Agreement.

25. LIVING WAGE REQUIREMENTS.

During the term of this Agreement, SERVICE PROVIDER understands and agrees that if Living Wages are applicable subject to the 2002 Oxnard City Council Living Wage Policy, attached as “Exhibit D” to this Agreement. SERVICE PROVIDER will pay and/or provide the wages and/or benefits required therein to all of its employees engaged in whole or in part in performing the services provided for by this Agreement. The duty to pay the correct wage is the responsibility of the SERVICE PROVIDER.

26. PREVAILING WAGE REQUIREMENTS.

26.1. Application. The payment of State prevailing wages as designated for Ventura County shall apply to public works projects. However, this section shall not apply to work performed on a public works project of twenty-five thousand dollars ($25,000) or less when the project is for construction, alteration, demolition, installation, or repair work; or to work performed on a public works project of fifteen thousand dollars ($15,000) or less when the project is for maintenance work.

Prevailing wages are required to be paid to all workers, including subcontracted employees.

26.2. Compliance with California Department of Industrial Relations (DIR).

To determine if this Agreement is subject to compliance monitoring and enforcement, go to:
https://www.dir.ca.gov/Public-Works/PublicWorksSB854FAQ.html

26.3. Contract Splitting. It is unlawful to split, or separate into small portions, work orders, projects, purchases, or public works projects for the purpose of evading these prevailing wage requirements.

26.4. Use of Prevailing Wages vs. Living Wages. In the event that there is a difference between the amount of wages to be paid under the CITY of Oxnard’s local Living Wage requirements and the requirements of this provision, the wage rate that is the higher of the two shall be applicable to this Agreement. The duty to pay the correct wage is the responsibility of the SERVICE PROVIDER.

27. CONFLICT OF INTEREST
SERVICE PROVIDER covenants that it does not have any interest, nor shall it acquire any interest, directly or indirectly, which would conflict in any manner with the performance of SERVICE PROVIDER’s services under this Agreement. SERVICE PROVIDER further covenants that in the performance of services under this Agreement, no officer, employee or agent of SERVICE PROVIDER having such interest shall be employed by it. In the event the CITY determines that SERVICE PROVIDER must disclose its financial interests by completing and filing a Fair Political Practices 10 252
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Commission Form 700, Statement of Economic Interests, SERVICE PROVIDER shall file such Form 700 with the CITY Clerk’s Office pursuant to the written instructions provided by the CITY Clerk. Acquisition or maintenance of a conflicting interest by SERVICE PROVIDER may result in termination of this Agreement by the CITY.

28. IRAN CONTRACTING ACT
In accordance with the Iran Contract Act of 2010 (Public Contract Code sections 2200-2208) the City requires that any CONSULTANT that submits a proposal or otherwise proposes to enter into or renew a contract with the City with respect to goods or services of one million dollars ($1,000,000) or more, must certify, that the CONSULTANT is not identified on a list created pursuant to subdivision (b) of Public Contract Code Section 2203 as a person engaging in investment activities in Iran described in subdivision (a) of Public Contract Code Section 2202.5, or as a person described in subdivision (b) of Public Contract Code Section 2202.5, as applicable.

A CONSULTANT is ineligible to enter into any contract with the CITY for goods or services of one million dollars ($1,000,000) or more if the CONSULTANT engages in investment activities in Iran. CONSULTANT must certify that it is not on the list of ineligible vendors prohibited from doing business with the State of California and shall complete the Iran Contract Act Certification attached as Exhibit F.

29. SUBCONTRACTING.

If CONSULTANT requires the assistance of a subcontractor to render any services under this agreement, Consultant shall obtain prior written consent from the City before a subcontractor performs any service pursuant to this Agreement. All subcontractors shall be identified in the scope of work attached to this Agreement as Exhibit A. CONSULTANT is fully responsible for satisfactory completion of all its subcontractors’ work. All subcontractors shall be properly licensed and insured; and bonded, if applicable.

CONSULTANT shall be responsible for all liabilities regardless of nature, type, or cause, arising out of or resulting from or in connection with subcontractors performance pursuant to this Agreement or subcontractors failure to comply with any of its obligations in connection with this Agreement.

30. DISPUTES.

Except as otherwise provided in these provisions, any dispute concerning a question of fact arising under this Agreement, shall be decided by the CITY’s Designated Representative, who shall reduce this decision to writing and mail a copy to the SERVICE PROVIDER. The decision of the CITY’s Designated Representative shall be final and conclusive unless SERVICE PROVIDER requests mediation within ten (10) calendar days. Pending final decision of a dispute, the SERVICE PROVIDER shall proceed diligently with the performance of the Agreement and in accordance with the decision of the CITY’s Designated Representative.

31. DISPUTE RESOLUTION.
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Should an unresolved dispute arise out of this Agreement, any Party may request that it be submitted to mediation. The Parties shall meet in mediation within a reasonable time not to exceed forty five (45) days of a request. The mediator shall be agreed to by the mediating Parties. In the absence of an agreement on a mediator, the Parties shall each submit one name from mediators listed by the American Arbitration Association, the California State Board of Mediation and Conciliation, or other agreedupon service. The mediator shall be selected by a “blindfold” process. The cost of mediation shall be borne equally by both Parties. Neither Party shall be deemed the prevailing Party. No Party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the Parties but not more than sixty (60) calendar days, unless the maximum time is extended in writing by both Parties.

32. AUDIT.

CITY shall have the option of inspecting, auditing and/or reproducing all records and other written materials: used by SERVICE PROVIDER in preparing its billings to CITY as a condition precedent to any payment to SERVICE PROVIDER; or for other purposes relating to the Agreement. SERVICE PROVIDER will promptly furnish all documents requested by CITY. Additionally, if this Agreement is in excess of $10,000, the State Auditor may examine and audit SERVICE PROVIDER for a period of 3 years after final payment under the Agreement. Regardless of whether a State audit is permitted, SERVICE PROVIDER shall maintain and preserve all such records for a period of at least 3 years after final payment under the Agreement or until an audit has been completed and accepted by CITY, whichever occurs later. SERVICE PROVIDER shall maintain all such records in CITY or to promptly reimburse CITY for all reasonable costs incurred in conducting the audit at a location other than in CITY, including but not limited to expenses for personnel, salaries, private auditor, travel, lodging, meals and overhead. SERVICE PROVIDER shall include a copy of this Section in all contracts with its subcontractors, and SERVICE PROVIDER shall be responsible for immediately obtaining those records or other written material from its subcontractors upon a request by the State Auditor and/or CITY.

33. ADVERTISING AND PUBLICITY
SERVICE PROVIDER shall not use the name of or refer to CITY directly or indirectly in any advertisement, news release, or professional or trade publication without prior written approval from the City Manager. This Section shall survive the termination of this Agreement.

34. NONDISCRIMINATORY EMPLOYMENT.

SERVICE PROVIDER shall not unlawfully discriminate against any individual based on race, color, religion or religious creed, national origin, ancestry, ethnic group identification, primary language, physical disability, mental disability, medical condition, genetic information, marital status, gender, gender identity, gender expression, sex, 12 254
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sexual orientation, age, immigration status, citizenship or military and veteran status.

SERVICE PROVIDER understands and agrees that it is bound by and will comply with all legal nondiscrimination mandates. For every subcontractor who will perform Services, SERVICE PROVIDER shall be responsible for such subcontractor’s compliance with this Section.

35. FORCE MAJEURE.

Neither the SERVICE PROVIDER nor the CITY shall be responsible for any delay caused by any contingency beyond their control, including, but not limited to, war or insurrection, walkouts by the Party’s own employees, fires, natural calamities, riots, or demands or requirements of governmental agencies other than the CITY.

36. GOVERNING LAW.

The terms of this Agreement shall be interpreted according to the laws of the State of California. Should litigation occur, venue shall be in the Superior Court of California, County of Ventura.

37. SEVERABILITY.

If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect and be enforceable.

38. INTEGRATED AGREEMENT.

This Agreement and the attached exhibits referenced herein to this Agreement represent the entire understanding between the Parties. No verbal agreement or implied covenant shall be held to vary the provisions of this Agreement. This Agreement shall bind and inure to the benefit of the Parties to this Agreement and any subsequent successors and assigns.

39. NO THIRD-PARTY BENEFICIARY.

This Agreement shall not be construed to be an agreement for the benefit of any third-party or parties, and no third party or parties shall have any claim or right of action under this Agreement.

40. AUTHORITY TO EXECUTE.

Each Party hereto expressly warrants and represents that through its Designated Representative it has the authority to execute this Agreement on behalf of its corporation, partnership, business entity, or governmental entity, and warrants and represents that the 13 255
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Designated Representative has the authority to bind each Party to the performance of its obligations hereunder.

41. EXECUTION – COUNTERPARTS.

This Agreement may be executed in any number of counterparts and each such duplicate counterpart shall constitute an original, but they shall not be effective nor enforceable unless and until it is executed with the handwritten signature or electronic signature of an authorized representative of each of the relevant Parties. No counterpart shall be deemed to be an original or presumed delivered unless and until the counterpart executed by the other Party to this Agreement is in the physical possession of the Party seeking enforcement thereof.

42. INCONSISTENT OR CONFLICTING TERMS.

In the event of any contradictions or inconsistencies between any attached documents or exhibits incorporated by reference herein and the provisions of the Agreement itself, the terms of the Agreement shall control. Any exhibit that is attached and incorporated by reference shall be limited to the purposes for which it is attached, as specified in this Agreement. Any contractual terms or conditions contained in such exhibit imposing additional obligations on the CITY are not binding upon the CITY’s Designated Representative unless specifically agreed to in writing, and initiated by CITY’s Designated Representative, as to each additional contractual term or condition.

43. ACKNOWLEDGEMENT.

By signing below, SERVICE PROVIDER acknowledges that it has reviewed the CITY’s Trade Services Agreement terms and conditions and insurance requirements and that SERVICE PROVIDER hereby agrees to full compliance. [Signatures on next page]
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In witness whereof, the Parties have entered into this Agreement effective on the date as written in section 3 and upon signature of all Parties.

CITY OF OXNARD UniFirst Corporation
☐John C. Zaragoza, Mayor1 Date Dan Como,
Regional Vice President
Date
☐Jennifer Yates, 2
Purchasing Manager
David DiFillippo, Date
Senior Vice President3
ATTEST:

Rose Chaparro, CITY Clerk Date
(only if Mayor signs)
APPROVED AS TO FORM:

Stephen M. Fischer, CITY Date
Attorney (always required)
1 The City Council must authorize and the Mayor must execute any agreement over $200,000. 2 The Purchasing Agent may execute any authorized agreement up to $200,000. 3 The City requires the following for any contract:
● For a corporation, the signatures of the Board President, CEO or Vice President and of the Board Secretary, Assistant Secretary, CFO or Assistant Treasurer;
● For an LLC, the signatures of at least two managers of the LLC (company directors, not lower-level managers); or ● For a partnership, the signature of a partner. If the partnership is a limited partnership, the signer must be a general partner.

EXHIBIT A

TRADE SERVICE AGREEMENT
(CITY of Oxnard and UniFirst Corporation)

SCOPE OF SERVICES

DIVISION CONTACT
Water: Laura Camacho Phone: 805-385-8138
email: [email protected]
Wastewater : Luis Ortega Phone: 805-271-2217
email: [email protected]
Environmental Resources: Maria Martinez Phone: 805-385-8069 email: [email protected]
Parks/Facilities: Darrell Smedley Phone: 805-200-5292
email: [email protected]
Special Districts: Sarah Rowley Phone: 805-200-5344
email: [email protected]
Streets: Philip Schwieder Phone: 805-200-5795
email: [email protected]
Fleet: Jose Arreola Phone: 805-385-8011
email: [email protected]
Fire: Rose Rodarte Phone: 805-385-8369
Email: [email protected]
Any requests by the City for additional uniform items, replacement items, change in size, etc. needs to be made to Vendor by the Supervisor or Manager of each Division. Individual employees may not make any uniform requests directly to Vendor; the City will not pay for these charges.

Vendor shall provide uniforms for City staff and any and all staff providing temporary or supplemental labor services on behalf of the City.

RENTAL
All new uniforms orders under this agreement uniform items are to be supplied new and unused.

Uniform, mats, terry towels or bath towels, mop heads rentals, and laundry service items are provided to locations/divisions as follows:
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ADVANCED WATER PURIFICATION FACILITY: 5700 PERKINS RD., OXNARD, CA 93033 Recycled Water Services
Wastewater Technical Services
WASTEWATER: 6001 PERKINS RD., OXNARD, CA 93033
Wastewater Collections
Wastewater Maintenance
Wastewater Operations
Wastewater Laboratory
WATER CAMPUS: 251 S. HAYES AVE., OXNARD, CA 93030
Distribution
Meter Shop
Treatment
GENERAL SERVICES DIVISION: 1060 PACIFIC AVE. BLDG 3, OXNARD, CA 93030 Facility Maintenance
Custodial Services
Graffiti Action Program
STREETS DIVISION: 1060 PACIFIC AVE. BLDG 2, OXNARD, CA 93030 Traffic Signals
SPECIAL DISTRICTS: 1060 PACIFIC AVE. BLDG 1, OXNARD, CA 93030 FLEET SERVICES: 2 LOCATIONS FOR DELIVERIES: 1060 PACIFIC AVE. BLDG 2, OXNARD, CA 93030 AND 111 S. DEL NORTE BLVD., OXNARD, CA 93030
PARKS DIVISION: 1060 PACIFIC AVE. BLDG 3, OXNARD, CA 93030 ENVIRONMENTAL RESOURCES: 111 S. DEL NORTE BLVD., OXNARD, CA 93030 SURVEY ENGINEERING: 305 W 3RD ST., EAST WING, 2ND FL, OXNARD, CA 93030 FIRE ADMINISTRATION OFFICE: 360 W. 2ND ST., OXNARD CA, 93030 FIRE STATION 1: 491 S. K ST., OXNARD CA, 93030
FIRE STATION 2: 531 E. PLEASANT VALLEY RD., OXNARD CA, 93033 FIRE STATION 3: 150 HILL ST., OXNARD CA, 93033
FIRE STATION 4: 230 W. VINEYARD AVE., OXNARD CA, 93036
FIRE STATION 5: 1450 COLONIA RD., OXNARD CA, 93030
FIRE STATION 6: 2601 PENINSULA RD., OXNARD CA, 93035
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FIRE STATION 7: 3300 TURNOUT PARK CIRCLE, OXNARD CA, 93036 FIRE STATION 8: 3000 S. ROSE AVE., OXNARD CA, 930303

LAUNDER
Vendor shall launder rented uniforms. Uniforms shall be delivered on hangers, pressed, wrinkle free and ready to wear. Any uniform delivered otherwise will be rejected and no rental or laundering fee paid.

Vendor shall replace garments not properly washed or ironed within two (2) working days.

The City promotes environmentally safe and sustainable laundry practices. Thus, the City prefers Vendor to use products and practices that promote pollution prevention and toxin reduction. The Vendor must list the types of laundry chemicals used to clean garments at its facility. Preference for Vendor to use non-toxic detergents designed for use in motels, hospitals and retirement home laundries that contain no phosphates and that are highly efficient when removing ground-in dirt from garments.

Division supervisors or designee may order additional new uniforms throughout the term of the contract, in which case these provisions shall apply.

Vendor is required to meet all OSHA requirements.

MEASUREMENTS OF INDIVIDUALS
At the start of the contract, Vendor shall take employee measurements on-site at each location. Vendor shall work with the Division supervisor or designee to coordinate dates and times for measurements.

Alterations may be required for certain individuals and Vendor shall supply cost associated with each uniform alteration.

Additionally, Vendor shall be responsible for individual measurements and resultant fit of the uniforms.

Vendor should allow for shrinkage on rental garments of about three (3) to five (5) inches. Also, an employee shall be able, at no additional charge to the City, to switch sizes if their shirt or pant size increases or decreases.

Vendor shall maintain a record of the size of each uniform item for each employee that has been issued a uniform. Vendor shall add or delete items and quantities, as required and with communication to the City, to meet the City’s needs.

INVENTORY TRACKING
Vendor shall issue new rental uniforms to employees at the beginning of the contract period as specified.

The inventory per person per week will be determined by the City and is subject to change to meet changing requirements of the City operations. Thereafter, Vendor shall maintain sufficient stock to provide complete new uniform sets within one (1) to two (2) weeks for newly hired employees. The City reserves the right to add and remove employees at the per uniform item costs listed in the Rate Sheet.

Vendor shall track inventory of City-owned garments submitted for laundry, repair or replacement.

PICK UP/DELIVERY
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Vendor shall be responsible for the pick-up and delivery of all uniform items (rental and City-owned).

Vendor shall pick up soiled garments once a week from each unit location and deliver on hangers to the same location within one (1) week. Vendor shall pickup and deliver uniforms once per week for fifty-two (52) weeks per year.

Vendor shall complete an itemized list of the rental or City-owned uniform items and quantity being picked up for laundering. Vendor shall submit a copy of the itemized list to the unit for reconciliation when the clean garments are returned. Vendor shall remain at the delivery site while the garments are checked in. Vendor shall correct any discrepancy (missing items, damaged items, garments not properly washed, etc.) within two (2) days and issue a revised itemized list of reconciliation. Vendor shall submit monthly statements for each City account.

DAMAGED/REPAIR ITEMS
All uniform items supplied will be in good condition and will be maintained and repaired as needed.

Uniform items must be clean and free of holes, rips and/or tears. New garments will be supplied when uniforms are beyond reasonable repair at not additional cost. City will accept charges for emblems/ preparations charges based on Coop Agreement.

LOST/MISSING ITEMS
New garments will be supplied if uniform items are lost by the Vendor, at no additional fee to the City. The City recognizes its financial obligation for any uniform items that are lost by the employee. Such obligations will be negotiated between Vendor and the City to a mutually acceptable and fair arrangement consistent with the request for proposal bid documents.

UNIFORM PROVISIONS
The City will not allow miscellaneous charges to the quoted weekly uniform price including, but not limited to: a) Route bag charges
b) Make-up charges
c) Shipping and handling charges
d) Large and/or tall sizes
Vendor shall have a laundering charge separate from the rental charge. The City will only pay to launder items that are submitted for cleaning each week.

Vendor shall mark or label each rental item of clothing clearly, but inconspicuously, to permit employee (user) identification. Patching and threading on rental garments must be of the same material as the rental garment.

Vendor shall provide name labels as directed by Divisions and City logos for each shirt, jacket, coverall, lab coat, safety vest, rain suit, and any other product as requested by Division and include any charge as part of the proposal price. There will be no additional charge to the City for the labels and logos. Logos and labels can be embroidered or ironed on. The locations will vary slightly depending on the uniform item and will be specified by the Division Manager or designee. Prior to beginning the contract, the City and successful Vendor will meet to agree upon the exact placement, colors, materials, etc. of the logos and name labels. 19 261
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The Vendor will provide samples of all finished products for approval by City staff before production and initial issue.

Also, City logos, provided by Vendor, shall be placed on every cap and knit cap. The City logo will be placed in the center of the front of each cap and knit cap.

Embroidery must meet the standards of the City’s logo requirements which shall be provided to the Vendor.

Vendor shall guarantee that, during the term of the contract, all new employee uniform items and replacement items for existing employees will be delivered within one (1) to two (2) weeks of the order.

UNIFORM CITY LOGO DIMENSIONS
Left Chest Embroidery:
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Beanie Embroidery:
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Hat Embroidery:
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City Logo Uniform:

MISCELLANEOUS ITEMS PROVISIONS
The City will not pay any soiled “minimum guarantee” quantities for mats, terry towels or bath towels. The City will only pay for the actual quantity of soiled items exchanged.

The quantity of work to be performed and materials to be furnished are approximations only, being provided as a basis for the comparison of bids. The City does not guarantee that the actual amounts required will correspond with those shown. The City may increase or decrease the amount of any item or portion of work to be performed or materials to be furnished, or the City may omit any such item or portion.

The City recognizes its financial obligation for any miscellaneous items that are lost by the City. Such obligations will be negotiated between Vendor and the City to a mutually acceptable and fair arrangement consistent with the Rate Sheet.

BILLING AND CREDITS
Vendor shall submit invoices once order has been delivered and accepted by City representative. Invoices shall be issued for each City division.

The invoice shall include:
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● Account Number
● Employee Name(s)
● Employee Department/Division Name
● “Requested By” Employee Name
● The quantity and type of garments rented and laundered and/or the quantity and type of Cityowned items laundered and all associated costs. ● Invoice Number
● Purchase Order Number
● Item Number and Description
● Quantity Per Item
● Unit Price
● Total Price Per Item
● Purchase Subtotal
● Local Sales Tax (9.25%)
Total Order Amount Including Sales Tax
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UNIFORM PROGRAM
Line US Contract Item - Description UniFirst
Item #
Weekly
Rental
Rate
Lost /
Damage
Charge
1 BLEND GARMENTS
2 Woven Shirts
3 Long Sleeve Work Shirt, 4.75 oz. 65/35 Poly/Cotton Blend. 0102 $0.18 $15.20 4 Short Sleeve Work Shirt, 4.75 oz. 65/35 Poly/Cotton Blend. 0202 $0.16 $13.00 5 Long Sleeve MIMIX Ripstop Work Shirt with Color-Matched Stretch Mesh Panels on Back, 4.25 oz. 65/35 Poly/Cotton Blend. 08MX $0.50 $30.50
6 Short Sleeve MIMIX Ripstop Work Shirt with Color-Matched Stretch Mesh Panels on Back, 4.25 oz. 65/35 Poly/Cotton Blend. 06MX $0.46 $27.40
7 Women's Long Sleeve MIMIX Ripstop Work Shirt with Color-Matched Stretch Mesh Panels on Back, 4.25 oz. 65/35 Poly/Cotton Blend. 05MW $0.50 $30.00
8 Women's Short Sleeve MIMIX Ripstop Work Shirt with Color-Matched Stretch Mesh Panels on Back, 4.25 oz. 65/35 Poly/Cotton Blend. 05MX $0.44 $27.05
9 Long Sleeve OilBlok Ripstop Shirt, 65/35 Poly/Cotton Blend. 01OB $0.57 $34.05 10 Short Sleeve OilBlok Ripstop Shirt, 65/35 Poly/Cotton Blend. 02OB $0.52 $31.70 11 Women's Long Sleeve OilBlok Ripstop Shirt, 65/35 Poly/Cotton Blend. 05OB $0.56 $33.80 12 Women's Short Sleeve OilBlok Ripstop Shirt, 65/35 Poly/Cotton Blend. 05OC $0.51 $31.10 13 Women's Long Sleeve Work Shirt, 4.25 oz. 65/35 Poly/Cotton Blend. 0335 $0.20 $17.10 14 Women's Short Sleeve Work Shirt, 4.25 oz. 65/35 Poly/Cotton Blend. 0436 $0.17 $13.95 15 Women's 3/4 Sleeve Work Shirt, 4.25 oz. 65/35 Poly/Cotton Blend. 05AH $0.26 $22.35 16 Micro Check Long Sleeve Shirt, 4 oz. 65/35 Poly/Cotton Blend. 03UM $0.24 $21.10 17 Micro Check Short Sleeve Shirt, 4 oz. 65/35 Poly/Cotton Blend. 04UM $0.21 $18.05 18 Micro Check Short Sleeve Shirt-Jac, 4 oz. 65/35 Poly/Cotton Blend. 15UM $0.27 $23.40 19 Thin Stripe Long Sleeve Shirt, 4.25 oz. 65/35 Poly/Cotton Blend. 0314 $0.26 $21.65 20 Thin Stripe Short Sleeve Shirt, 4.25 oz. 65/35 Poly/Cotton Blend. 0414 $0.20 $17.40 21 Thin Stripe Long Sleeve Shirt, 4.25 oz. 65/35 Poly/Cotton Blend. CH/WH Stripe. 0137 $0.27 $23.20 22 Thin Stripe Short Sleeve Shirt, 4.25 oz. 65/35 Poly/Cotton Blend. CH/WH Stripe 0237 $0.24 $21.35 23 Breeze Weave Striped Long Sleeve Shirt, 3.85 oz. 65/35 Poly/Cotton Blend. 0172 $0.23 $20.30 24 Breeze Weave Striped Short Sleeve Shirt, 3.85 oz. 65/35 Poly/Cotton Blend. 0405 $0.20 $17.35 25 UniWeave Service Stripe Long Sleeve Shirt, 4.25 oz. 65/35 Poly/Cotton Blend. 0348 $0.22 $19.10 26 UniWeave Service Stripe Short Sleeve Shirt, 4.25 oz. 65/35 Poly/Cotton Blend. 0448 $0.20 $17.60 27 UniWeave Stripe Long Sleeve Shirt, 4.25 oz. 65/35 Poly/Cotton Blend. 0123 $0.22 $18.80 28 UniWeave Stripe Short Sleeve Shirt, 4.25 oz. 65/35 Poly/Cotton Blend. 0223 $0.19 $16.35 29 Contrast Stripe Long Sleeve Shirt, 4.25 oz. 65/35 Poly/Cotton Blend. 0171 $0.27 $23.25 30 Contrast Stripe Short Sleeve Shirt, 4.25 oz. 65/35 Poly/Cotton Blend. 0276 $0.20 $17.70 31 Bold Stripe Long Sleeve Shirt w/Navy Body, 4.25 oz. 65/35 Poly/Cotton Blend. 0373 $0.23 $20.55 32 Bold Stripe Short Sleeve Shirt w/Navy Body, 4.25 oz. 65/35 Poly/Cotton Blend. 0482 $0.21 $18.65 33 Striped Long Sleeve Shirt, 4.25 oz. 65/35 Poly/Cotton Blend. 0138 $0.21 $18.55 34 Striped Short Sleeve Shirt, 4.25 oz. 65/35 Poly/Cotton Blend. 0238 $0.18 $15.70 35 Long Sleeve Solid Ripstop Shirt, 4.25oz. 65/35 Poly/Cotton Blend. 01MB $0.30 $25.60 36 Short Sleeve Solid Ripstop Shirt, 4.25oz. 65/35 Poly/Cotton Blend. 02MB $0.27 $23.00 37 Heathered Long Sleeve Shirt, 65/35 Poly/Cotton Blend. 0381 $0.27 $23.05 38 Heathered Short Sleeve Shirt, 65/35 Poly/Cotton Blend. 0481 $0.23 $20.10 39 Long Sleeve Oxford Shirt, 60/40 Cotton/Poly Blend. 0111 $0.22 $19.50 40 Short Sleeve Oxford Shirt, 60/40 Cotton/Poly Blend. 0211 $0.21 $17.85 41 Women's Long Sleeve Oxford Shirt, 60/40 Cotton/Poly Blend. 0112 $0.23 $20.20 42 Women's Short Sleeve Oxford Shirt, 60/40 Cotton/Poly Blend. 0422 $0.23 $19.80 43 Long Sleeve Canvas Weave, 60/40 Cotton/Poly Blend. 08WW $0.36 $30.60 44 Short Sleeve Canvas Weave, 60/40 Cotton/Poly Blend. 07WW $0.33 $28.55 45 Long Sleeve Button Down Shirt, 65/35 Cotton/Poly Blend. 0820 $0.27 $23.05 46 Short Sleeve Button Down Shirt, 65/35 Cotton/Poly Blend. 0636 $0.26 $21.95 47 Women's Long Sleeve Button Down Shirt, 65/35 Cotton/Poly Blend. 0960 $0.26 $21.90 48 Women's Short Sleeve Button Down Shirt, 65/35 Cotton/Poly Blend. 4248 $0.24 $20.80 49 Security Shirt Long Sleeve, Epaulets, Military Creases 4.25oz. 65/35 Poly/Cotton Blend. 0167 $0.34 $29.60 50 Security Shirt Short Sleeve, Epaulets, Military Creases 4.25oz. 65/35 Poly/Cotton Blend. 0607 $0.30 $25.90 51 Pants & Shorts
52 Flat Front Pant, 7.75 oz. 65/35 Poly/Cotton Blend. 1002 $0.24 $21.40 53 Flexwaist Pant, 8 oz. 65/35 Poly/Cotton Blend. 1138 $0.24 $21.40 54 Pleated Pant, 7.75 oz. 65/35 Poly/Cotton Blend. 1122 $0.27 $23.45 55 Cargo Pant, 8 oz. 65/35 Poly/Cotton Blend. 10AI $0.31 $27.30 56 Jean Style Pant, 7.75 oz. 65/35 Poly/Cotton Blend. 1060 $0.27 $22.85 57 Men's Flex Work Jean 10JJ $0.32 $38.88
58 Mens- Shop Pant 8 oz 54/42/4 10DO $0.41 $53.09
59 Cargo Pant, Canvas Weave 60/40 Cotton/Poly Blend. 11WW $0.40 $34.85

EXHIBIT B

TRADE SERVICE AGREEMENT
(CITY Of Oxnard and UniFirst Corporation)

SCHEDULE OF COMPENSATION
Sourcewell (NJPA) US Profile price list 2- City of Oxnard Uniform Rates 267
Agreement # 32500106
60 Flat Front Short, 7.5 oz. 65/35 Poly/Cotton Blend. 1034 $0.19 $16.70 61 Pleated Short, 65/35 Poly/Cotton Blend. 1129 $0.22 $19.65 62 Cargo Short, 65/35 Poly/Cotton Blend. 1271 $0.28 $23.55 63 Cell Phone Short, 7.75 oz. 65/35 Poly/Cotton Blend. 12KB $0.26 $21.65 64 Short-P/C 1/2 "SEG REF Cargo Spotlight MV 12UV $0.49 $35.67 65 MIMIX Cargo Pant with Colored Matched Stretch Panels 7.5 oz 65/35 Poly/Cotton Blend 10MY $0.52 $57.95 66 MIMIX Utility Pant with Color-Matched Stretch Panels, 7.5 oz 65/35 Poly/Cotton Blend. 10MX $0.56 $33.50 67 Women's MIMIX Utility Pant with Color-Matched Stretch Panels, 7.5 oz 65/35 Poly/Cotton Blend. 11MX $0.58 $35.25 68 Women's Flat Front Flexwaist Pant, 7.5 oz. 65/35 Poly/Cotton Blend. 1167 $0.24 $20.80 69 Women's Flat Front Work-N-Motion Pant, 7.75 oz. 75/25 Poly/Cotton Blend. 12AG $0.31 $27.10 70 Women's Pleated Pant, 7.5 oz. 65/35 Poly/Cotton Blend. 1113 $0.38 $32.30 71 Women's Cargo Pant, 7.5 oz. 65/35 Poly/Cotton Blend. 10A4 $0.37 $31.90 72 Women's Elastic Back Pant, 8 oz. 65/35 Poly/Cotton Blend. 1043 $0.26 $22.20 73 Women's Flat Front Short, 65/35 Poly/Cotton Blend. ***Non-Standard Merchandise. 114D $0.29 $25.40 74 Women's Pleated Short, 65/35 Poly/Cotton Blend. 1125 $0.32 $28.10 75 Women's Cargo Short, 65/35 Poly/Cotton Blend. 10A9 $0.31 $27.35 76 Women's Flex Work Jean 11JJ $0.33 $39.46
77 Womens- Shop Pant 8 oz 54/42/4 12DO $0.35 $45.14
78 Short-Poly Cotton 1/2" Seg Ref Cargo-SPOTLMV 12UV-12 $0.49 $35.67 79 Jackets, Shop Coat, Coveralls,
80 Insulated Vest, 65/35 Poly/Cotton Blend. 1640 $0.39 $33.70 81 Permalined Jacket, 7.5 oz 65/35 Poly/Cotton Blend. 1506 $0.46 $39.00 82 Ike Jacket, 65/35 Poly/Cotton Blend. (opt. zip-in zip-out liner 1721). 1507 $0.39 $33.45 83 Permalined Team Jacket, 65/35 Poly/Cotton Blend. 1550 $0.47 $40.60 84 Coaches Jacket, 65/35 Poly/Cotton Blend. (opt. zip-in zip-out liner 1721). 1540 $0.40 $34.65 85 Duo Tone Team Jacket, 65/35 Poly/Cotton Blend. 1581 $0.54 $46.75 86 Permalined Hip Jacket, 65/35 Poly/Cotton Blend. 1527 $0.49 $41.80 87 Zip-in Liner, 100% Polyester. 1721 $0.24 $20.75
88 Shop Coat with 2 Chest Pockets & 2 Lower Pockets, Concealed Snap Front, 7.5 oz. 65/35 Poly/Cotton Blend. 2525 $0.37 $31.40 89 Long Sleeve Coverall, 7.5 oz. 65/35 Poly/Cotton Blend. 3002 $0.39 $33.25 90 Short Sleeve Speed Suit, 65/35 Poly/Cotton Blend. 4022 $0.42 $36.40 91 Deluxe Insulated Coverall. 3045 $1.05 $90.95
92 Deluxe Insulated Bib-Overall. 3528 $0.82 $70.85
93 Jacket Cotton Original Hood Wuilt Lnd 18AA $0.77 $95.71 94 Men's Core Soft-Shell Jacket 15ML $0.39 $47.09
95 Women's Core Soft-Shell Jacket 14ML $0.39 $46.46
96 Warmup Jacket-Polyester Snap 3 Pocket-Indy 4586-51 $0.45 $36.24 97 POLYESTER GARMENTS
98 Polo Pocketless 3.8 oz Sport-Wick Moisture Management Polyester Tricot. 04MM $0.16 $18.45 99 Polo Pocketless 4.4 oz Lightweight Snag-Proof 100% Spun Poly. 04MF $0.35 $28.39 100 Polo Pocketless 5.4 oz 100% Post Consumer recycled Polyester. 047A $0.11 $14.50 101 Polo Pocketless Tricolor Micro Pique 3.8 oz Sport Wick Moisture Management 100% Polyester Tricot 04MQ $0.18 $33.77 102 Color Block Performance Polo Pocketless, side panel, 4.5 oz. Micro Mesh 100% Polyester 04KF $0.26 $36.82 103 Women's Polo Pocketless 3.8 oz Sport-Wick Moisture Management Polyester Tricot. 05MM $0.17 $17.55 104 Women's Polo Pocketless 5.4 oz 100% Post Consumer recycled Polyester. 057A $0.16 $19.05 105 Polo w/Pockets 3.8 oz Sport-Wick Moisture Management Polyester Tricot. 04MR $0.20 $24.85 106 Polo w/Pocket 6.6 oz Two-Color Snag-Proof 100% Spun Poly. 04MT $0.66 $40.90 107 Short Sleeve T-Shirt w/Pocket Moisture Management 100% Spun Poly. 4277 $0.11 $13.60 108 Long Sleeve T-Shirt w/Pocket Moisture Management 100% Spun Poly. 0871 $0.13 $16.75 109 Long Sleeve Micro Pique Polo 08AP $0.17 $32.68
110 Security Pant Flat Front, 10 oz Polyester. 10B8 $0.20 $25.30 111 COTTON GARMENTS
112 Long Sleeve Shirt, 6 oz. 100% Cotton. 0101 $0.26 $20.90 113 Short Sleeve Shirt, 6 oz. 100% Cotton. 0201 $0.22 $18.90 114 Long Sleeve, Snap Front Shirt Heavyweight 8 oz. 100% Cotton Denim. 0178 $0.26 $21.45 115 Long Sleeve Open Collar Shirt, 7 oz. 100% Cotton Denim. 0361 $0.22 $18.65 116 Short Sleeve Open Collar Shirt, 7 oz. 100% Cotton Denim. 04SS $0.20 $16.55 117 Long Sleeve Button Down Collar Shirt, 7 oz. 100% Cotton Denim. 0850 $0.22 $18.15 118 Short Sleeve Button Down Collar Shirt, 7 oz. 100% Cotton Denim. 2205 $0.19 $16.10 119 Flat Front Pant, 8.25 oz. 100% Cotton. 1001 $0.31 $25.90 120 Pleated Front Pant, 100% Cotton 1148 $0.46 $38.05
121 UniFirst Classic Fit Jean, 13.75 oz. 100% Cotton Denim. 1091 $0.28 $22.65 122 UniFirst Relaxed Fit Jean, 13.75 oz. 100% Cotton Denim. 10HD $0.32 $26.80 123 Wrangler Regular Fit Jean, 15 oz. 100% Cotton Denim. 1150 $0.37 $30.60 124 Wrangler Relaxed Fit Jean, 14.5 oz. 100% Cotton Denim. 1144 $0.38 $31.00 125 Wrangler Cowboy Cut Jean, 14.5 oz. 100% Cotton Denim. 1118 $0.42 $34.85 126 Dickies Carpenter Jeans, 100% Cotton Denim. 12CH $0.28 $22.95 127 Dickies Carpenter Shorts, 100% Cotton Denim. 12BU $0.28 $23.10 128 Wrangle Women's Jean, 100% Cotton Denim. 1092 $0.38 $31.25 Sourcewell (NJPA) US Profile price list 2- City of Oxnard Uniform Rates 268
Agreement # 32500106
129 Women's Pleated Pant, 100% Cotton. 1146 $0.47 $38.65 130 Duck Jacket, 12 oz. 100% Washed Cotton. 18BW $0.72 $59.60 131 LS Coverall, 8.75 oz. 100% Cotton. 3001 $0.48 $39.80 132 UniFirst Carpenter Jean, 14 oz. 100% Cotton Denim. 12UH $0.28 $20.64 133 FR GARMENTS
134 100% Cotton FR
135 Prewashed Relaxed Fit Denim Jean, Armorex Indura 14 oz. FR Cotton. HRC-2, ATPV-20.7 11KG $0.65 $56.65 136 Wrangler Relaxed Fit FR Jean, HRC-2, ATPV 23.7 10FB $0.85 $73.65 137 Wrangler Carpenter FR Jean, HRC-2, ATPV 23.7 10FC $0.83 $71.75 138 88/12 Cotton/Nylon Flame Resistant Blend
139 Long Sleeve Shirt, Armorex 7 oz. UltraSoft. HRC-2, ATPV- 8.7 09FR $0.40 $51.65 140 Pant, Armorex 9 oz. UltraSoft. HRC-2, ATPV-12.4 10FR $0.43 $55.90 141 Coverall, Armorex 9 oz. UltraSoft. HRC-2, ATPV-12.4 30FR $0.73 $95.10 142 FR 88/12 Cotton Polyamide Blaklader Pant 10KQ $0.98 $176.84 143 Enhanced Vis FR Blend Coverall w/Yllw/Slvr 3M Scotchlite Reflective FR Striping on upper back, under pockets, and around biceps, 7 oz. 88/12 Excel Comfortouch. HRC-2, ATPV 8.6 30RX $1.25 $162.80 144 SS Tee Shirt,6 oz 88/12 Cotton/Nylon Blend FR Fabric. HRC-2, ATPV-10.9 ***Non-Standard Merchandise. 02US $0.50 $65.10 145 TecaSafe
146 Long Sleeve Shirt w/Snap Front, 7 oz. Armorex Tecasafe Plus FR. HRC-2, ATPV-10.1 Navy, ATPV-9.0 Lt. Blue & Khaki 09AU $0.36 $64.75
147 Long Sleeve Tee FR Cotton Crew No Pocket CAT2 CNTRS *Non Standard Merchandise 01TR $0.66 $85.80 148 Long Sleeve Henley FR Cotton Pocket CAT2 CNTRS STTT * Non Standard Merchandise 08TR $0.84 $109.17 149 Long Sleeve Shirt, 7 oz. Armorex Tecasafe Plus FR. HRC-2, ATPV-10.1 Navy, ATPV-9.0 Lt. Blue & Khaki 09TC $0.43 $77.55 150 Pant, 8.5 oz. Armorex Tecasafe Plus FR. HRC-2, ATPV-10.2 10TS $0.49 $87.75 151 Coverall, 7 oz. Armorex Tecasafe Plus FR. HRC-2, ATPV-10.1 Navy, ATPV-9.0 Khaki 30TS $0.77 $137.30 152 Nomex
153 Long Sleeve Shirt, 4.5 oz. Armorex Nomex CXP. HRC-1, ATPV-5.1 01NX $0.50 $99.40 154 Nomex WorkWear FR Station Wear Long Sleeve 4.5oz. 03BM $0.54 $230.41 155 Nomex WorkWear FR Station Wear Short Sleeve 4.5oz 04BM $0.54 $180.54 156 Nomex WorkWear FR Staion Wear Pants 7.5 oz 10CQ $0.59 $202.25 157 Pant, 6 oz. Armorex Nomex. HRC-1, ATPV-5.8 10NX $0.52 $104.70 158 Coverall, 6 oz. Armorex Nomex CXP. HRC-1, ATPV 6.5 30NX $0.92 $185.35 159 ENHANCED VISIBILITY GARMENTS
160 Enhanced Visibility Long Sleeve Shirt, 4.25 oz 65/35 Poly/Cotton Blend, w/Yellow 3M Scotchlite Reflecting Striping on Front, Back and Sleeves. 013C $0.36 $33.20
161 Enhanced Visibility Short Sleeve Shirt, 4.25 oz 65/35 Poly/Cotton Blend, w/Yellow 3M Scotchlite Reflecting Striping on Front, Back and Sleeves. 023C $0.31 $28.95
162 Enhanced Visibility Pant, 65/35 Poly/Cotton Blend, w/Yellow 3M Scotchlite Reflecting Striping on Legs. 123C $0.36 $33.15 163 Enhanced Visibility Jacket, 65/35 Poly/Cotton Blend, w/Yellow 3M Scotchlite Reflecting Striping on Front, Back and Sleeves. (optional liner 1721) 15EH $0.48 $44.25
164 Enhanced Visibility Coverall, 65/35 Poly/Cotton Blend, w/Yellow 3M Scotchlite Reflecting Striping on Front, Back and Sleeves. (Navy) 30RR $0.85 $79.55
165 Enhanced Visibility Long Sleeve Shirt, 65/35 Poly/Cotton Blend, w/Orange 3M Scotchlite Reflecting Striping on Front, Back and Sleeves. 013B $0.34 $31.65
166 Enhanced Visibility Short Sleeve Shirt, 65/35 Poly/Cotton Blend, w/Orange 3M Scotchlite Reflecting Striping on Front, Back and Sleeves. 023B $0.31 $28.95
167 Enhanced Visibility Pant, 65/35 Poly/Cotton Blend, w/Orange 3M Scotchlite Reflecting Striping on Legs. 123B $0.36 $33.15 168 Enhanced Visibility Jacket, 65/35 Poly/Cotton Blend, w/Orange 3M Scotchlite Reflecting Striping on Front, Back and Sleeves. (optional liner 1721) 15EI $0.48 $44.25
169 Enhanced Visibility Coverall, 65/35 Poly/Cotton Blend, w/Orange 3M Scotchlite Reflecting Striping on Front, Back and Sleeves. ***Non-Standard Merchandise. 30RQ $0.87 $80.55
170 Hi-VIS GARMENTS
171 Hi-Vis Long Sleeve Shirt, 5.5 oz 65/35 Poly/Cotton Fluorescent Lime-Yellow with 1 1/2" 3M Scotchlite Reflective Striping on Front, Back, and Sleeves. 09AH $0.67 $57.95
172 Hi-Vis Short Sleeve Shirt, 5.5 oz 65/35 Poly/Cotton Fluorescent Lime-Yellow with 1 1/2" 3M Scotchlite Reflective Striping on Front, Back, and Sleeves. 06AH $0.58 $49.80
173 Hi-Vis Long Sleeve Shirt, 65/35 Poly/Cotton Fluorescent Lime-Yellow with 2" 3M Scotchlite Reflective Striping on Front, Back, and Sleeves. 09DH $0.87 $74.85
174 Hi-Vis Short Sleeve Shirt, 65/35 Poly/Cotton Fluorescent Lime-Yellow with 2" 3M Scotchlite Reflective Striping on Front, Back, and Sleeves. 06DH $0.69 $59.75
175 Hi-Vis Long Sleeve Ripstop Work Shirt, 4.25 oz 65/35 Poly/Cotton, Navy/Yellow Color-block with YSY Reflective Striping on Front, Back, and Sleeves. 03TO $0.54 $47.40
176 Hi-Vis Short Sleeve Ripstop Work Shirt, 4.25 oz 65/35 Poly/Cotton, Navy/Yellow Color-block with YSY Reflective Striping on Front, Back, and Sleeves. 04TO $0.51 $44.65
177 Hi-Vis Short Sleeve Tee-Shirt, 5.75 oz 100% Fluorescent Lime-Yellow or Orange Polyester with 3M Scotchlite Reflective Striping on Front and Back. 02HY $0.21 $27.95
178 Hi-Vis Short Sleeve Tee-Shirt, 100% Fluorescent Lime-Yellow or Orange Polyester with 3M Scotchlite Reflective Segmented Striping on Front and Back. ***Non-Standard Merchandise. 02IY $0.28 $36.30 179 Hi-Vis Jacket, 100% Fluorescent Lime-Yellow Polyester with 2" 3M Scotchlite Reflective Striping on Front, Back, and Sleeves. (optional liner 1727) 15EG $0.81 $105.70
180 Optional Zip in/out Liner for Style 15EG. 1727 $0.27 $23.30 181 Hi-Vis Long Sleeve Tee-Shirt w/Pocket, 5.75 oz. 100% Fluorescent Lime-Yellow Jersey Knit Polyester with 3M Scotchlite Reflective Striping on Front, Back, Sleeves. 06HX $0.84 $61.26 182 Hi-Vis Short Sleeve Tee-Shirt w/Pocket, 5.75 oz. 100% Fluorescent Lime-Yellow Jersey Knit Polyester with 3M Scotchlite Reflective Striping on Front, Back, Sleeves. 08HX $0.87 $63.31 183 Class 2 LS Hivis Tshirt 08HY $0.40 $36.88
184 FOOD PREP GARMENTS
185 Snap Front Food Prep Long Sleeve Shirt 4.25 oz. 65/35 Poly/Cotton Blend. 0198 $0.19 $16.55 186 Snap Front Food Prep Short Sleeve Shirt 4.25 oz. 65/35 Poly/Cotton Blend. 0240 $0.16 $13.40 187 Women's Snap Front Food Prep Long Sleeve Shirt 65/35 Poly/Cotton Blend. 0369 $0.20 $17.00 Sourcewell (NJPA) US Profile price list 2- City of Oxnard Uniform Rates 269
Agreement # 32500106
188 Women's Snap Front Food Prep Short Sleeve Shirt 65/35 Poly/Cotton Blend. 0540 $0.17 $14.55 189 Snap Front Food Long Sleeve Shirt 100% Cotton. 0157 $0.26 $21.10 190 Snap Front Food Short Sleeve Shirt 100% Cotton. 0626 $0.22 $18.85 191 Food Prep Polo with Snap Placket, 100% Polyester. 04GM $0.17 $21.55 192 Snap Front Food Prep Long Sleeve Shirt w/Knit Cuffs 65/35 Poly/Cotton Blend. 03UA $0.21 $18.55 193 V-neck Baker's Short Sleeve Shirt 100% Polyester. 02SF $0.08 $10.00 194 Food Prep Pant - no Buttons 65/35 Poly/Cotton Blend. 10HE $0.26 $22.15 195 Pleated Front Food Prep Pant - no Buttons - no Pockets 65/35 Poly/Cotton Blend. 11UM $0.22 $19.55 196 CHEF WEAR
197 Long Sleeve Chef Coat, Double Breasted w/Plastic Buttons 7 oz. 65/35 Poly/Cotton Blend. 2531 $0.19 $16.65 198 3/4 Sleeve Chef Coat, Double Breasted w/Knotted Buttons 65/35 Poly/Cotton Blend. 2537 $0.23 $19.70 199 1/2 Sleeve Chef Coat, Double Breasted w/Plastic Buttons 65/35 Poly/Cotton Blend. 5025 $0.17 $14.05 200 Full Sleeve Chef Coat, Double Breasted w/Knotted Buttons 100% polyester. 25GA $0.21 $26.20 201 Short Sleeve Chef Coat, Womens Poly/Cotton Mimix OBLK 25MV-31 $0.54 $43.42 202 Baggy Chef Pants 100% Spun Poly. 117A $0.16 $18.95
203 Chef Pant-P/C Cargo Elastic/Drawstring Waist 117D-12 $0.57 $45.86 204 BUTCHER/LABS/SMOCKS
205 Snap Front Frock, Knit Cuffs, Inside Lower Pocket 7.2 oz. 100% Spun Poly. 50AY $0.16 $19.65 206 Snap Front Frock, Open Cuffs, Inside Lower Pocket 7.2 oz. 100% Spun Poly. 50AZ $0.14 $18.65 207 Snap Front Butcher Coat, Open Cuffs no Pockets 100% Spun Poly. 5026 $0.13 $16.20 208 Snap Front Butcher Coat, Open Cuffs Inside Chest & 2 Lower Pockets 7.2 oz. 100% Spun Poly. 5033 $0.13 $16.40 209 Snap Front Butcher Coat, Open Cuffs, Outside Chest & 2 Lower Pockets 7 oz. 65/35 Poly/Cotton. 5009 $0.21 $18.65 210 Snap Front Butcher Coat, Open Cuffs, Inside Chest & 2 Lower Pockets 65/35 Poly/Cotton. 5020 $0.22 $18.90 211 Men's Lab Coat with Outside Chest & 2 Lower Pockets 80/20 Poly/Cotton Blend. 2524 $0.20 $16.85 212 Snap Front Lab Coat, Knit Cuffs, Outside Chest & 2 Lower Pockets 80/20 Poly/Cotton Blend. 2550 $0.30 $25.60 213 Snap Front Lab Coat, Knit Cuffs, Inside Chest & 2 Lower Pockets 80/20 Poly/Cotton Blend. ***Non-Standard Merchandise. 2630 $0.33 $28.65 214 Unisex Consultation Lab Coat with 2 Chest, 2 Lower Oversized (Pocket within a Pocket), and 2 Lower Inside Pockets 65/35 Poly/Cotton Blend. 25CL $0.22 $19.05
215 Texture Shield Front Protective Coat with Outside Chest & 2 Lower Pockets 65/35 Poly/Cotton. 25BD $0.26 $21.95 216 Men's Counter Coat with 3 Outside Pockets 5 oz. 80/20 Poly/Cotton Blend. 2526 $0.17 $14.45 217 Women's 3/4 Sleeve Smock 2 Lower Pockets 80/20 Poly/Cotton Blend. 4544 $0.23 $20.60 218 Women's Short Sleeve Smock 2 Lower Pockets 5 oz. 80/20 Poly/Cotton Blend. 4520 $0.21 $18.65 219 Women's Lab Coat with Outside Chest & Lower Pockets 80/20 Poly Cotton Blend 2626 $0.26 $31.95 220 SCRUBS/PATIENT WEAR
221 Unisex Scrub Shirt V-neck 65/35 Poly/Cotton Blend. 4254 $0.12 $8.55 222 Unisex Scrub Shirt Reversible V-neck 55/45 Poly/Cotton Blend. 7204 $0.12 $7.70 223 Unisex Scrub Shirt 65/35 Poly/Cotton Blend. 7209 $0.17 $16.20 224 Unisex Scrub Pant 65/35 Poly/Cotton Blend. 1276 $0.14 $10.50 225 Unisex Scrub Cargo Pant 65/35 Poly/Cotton Blend. 7245 $0.23 $16.80 226 Unisex Scrub Pant Reversible 55/45 Poly/Cotton Blend. 7221 $0.13 $8.45 227 Unisex Scrub Drawstring Pant 65/35 Poly/Cotton Blend. 7211 $0.19 $18.60 228 SS Scrub-Poly V-neck 3PKT-Indy 02WW-51 $0.31 $25.19 229 Scrub Pant-Womens Poly Cargo Drawstring/Elastic BK Indy 11SE-12 $0.38 $30.78 230 SS Scrub-Womens Poly V-neck 2 Low PK-Indy 05WT-51 $0.29 $23.56 231 Scrub Pant - Poly Cargo Elastic BK Indy 10SF-12 $0.39 $31.30 232 Warmup Jacket Poly Snap 3 Pocket Indy 4586 $0.45 $36.24 233 Unisex Warm up Jacket, Knit Cuffs, 2 Lower Pockets 65/35 Poly/Cotton Blend. 4502 $0.20 $14.50 234 Ladies Scrub Top, 2 Lower Pockets 65/35 Poly/Cotton Blend. 7205 $0.20 $14.05 235 Ladies Cross-Over Tunic Scrub Shirt 65/35 Poly/Cotton Blend. 7250 $0.23 $16.80 236 Ladies Fashion Scrub Slack 65/35 Poly/Cotton Blend. 10A5 $0.26 $17.80 237 Ladies Mammography/Exam Jacket 65/35 Poly/Cotton Blend. 14AD $0.17 $11.50 238 Patients Gown 55/45 Cotton/Poly Blend. 9414 $0.12 $7.80 UNIFORM PROGRAM‐ NON Sourcewell items
Line US Contract Item ‐ Description UniFirst
Item #
Weekly
Rental
Rate
Lost /
Damage
Charge
1 Jackets, Shop Coat, Coveralls,
2 Reflective Permalined Jacket, 7.5 oz 65/35 Poly/Cotton Blend 15EL $0.90 $105.43 3 FR GARMENTS
4 88/12 Cotton/Nylon Flame Resistant Blend
5 Long Sleeve Shirt, Armorex 7 oz. Reflective Yellow/Silver HRC‐2, ATPV‐ 8.7 09FU $0.48 $105.59 FACILITIES SERVICE PRICING‐ NON Sourcewell items
Line US Contract Item ‐ Description UniFirst Item Min
Bill % ARC % EW EOW E4W Loss /
Damage
1 Bath Towel 22 X 44 6lb‐ Discontinued 8579 50% 2.00% $0.480 $0.580 $0.680 $5.20 2 Bath Towel 22 X 44 8577 50% 2.00% $0.377 $0.472 $0.528 $4.55 3 LOCKERS/HARDWARE
4 Locker‐8 Compartment Wide‐ Discontinued 8919 100% NA $0.00 $0.00 $0.00 $697.92 5 8 Compartment Hanger Wide w/Pad Lock 8959 100% NA $0.00 $0.00 $0.00 $684.65 Sourcewell (NJPA) US Profile price list 2- City of Oxnard Uniform Rates 270
Agreement # 32500106

FACILITIES SERVICE PRICING
Line US Contract Item - Description UniFirst
Item
Min
Bill % ARC % EW EOW E4W Loss /
Damage
1 MATS
2 Great Impression 2.0 Dust Mat 3x5 76GA 50% NA $1.33 $2.00 $2.33 $76.35 3 Great Impression 2.0 Dust Mat 4x6 76GB 50% NA $2.13 $3.20 $3.73 $117.00 4 Great Impression 2.0 Dust Mat 3x10 76GC 50% NA $2.66 $4.00 $4.66 $154.55 5 Great Impression 2.0 Dust Mat 4x8 76GD 50% NA $2.84 $4.26 $4.97 $158.40 6 Great Impression 2.0 HD 90ml Dust Control Mat 3x5 76GF 50% NA $1.50 $2.25 $2.62 $90.65 7 Great Impression 2.0 HD 90ml Dust Control Mat 4x6 76GG 50% NA $2.40 $3.60 $4.20 $139.40 8 Great Impression 2.0 HD 90 ml Dust Control Mat 3x10 76GH 50% NA $3.00 $4.50 $5.25 $185.15 9 Great Impression 2.0 HD 90 ml Dust Control Mat 4x8 76GI 50% NA $3.20 $4.80 $5.59 $189.50 10 Classic Impression Mats 3x5 7801 50% NA $1.67 $2.50 $2.92 $102.90 11 Classic Impression Mats 4x6 7802 50% NA $2.66 $4.00 $4.66 $164.90 12 Comfort First Mat 2x3 7752 50% NA $0.53 $0.80 $0.93 $105.75 13 Comfort First Mat 3x5 7751 50% NA $1.33 $2.00 $2.33 $173.10 14 Comfort First Mat 4x6 7753 50% NA $2.13 $3.20 $3.73 $264.70 15 Comfort First Mat 3x10 7754 50% NA $2.66 $4.00 $4.66 $323.30 16 Comfort Plus, Antimicrobial, Flow-Thru Wet Mat 2x3 76AF 50% NA $0.53 $0.80 $0.93 $59.00 17 Comfort Plus, Antimicrobial, Flow-Thru Wet Mat 3x5 76AT 50% NA $1.33 $2.00 $2.33 $135.50 18 Comfort Plus, Antimicrobial, Flow-Thru Wet Mat 3x9 76AH 50% NA $2.40 $3.60 $4.20 $259.20 19 Scraper Mat 2x3 5390 50% NA $0.53 $0.80 $0.93 $65.85 20 Scraper Mat 3x5 5388 50% NA $1.33 $2.00 $2.33 $114.60 21 Scraper Mat 4x6 5389 50% NA $2.13 $3.20 $3.73 $183.70 22 Scraper Mat 3x10 5391 50% NA $2.66 $4.00 $4.66 $178.15 23 Custom Logo Mat 3x5 ***Non-Standard Merchandise.
*Logo Mat designs are a local site decision. UL03/UL46 50% NA $2.16 $3.25 $3.79 $151.30 24 Custom Logo Mat 4x6 ***Non-Standard Merchandise.
*Logo Mat designs are a local site decision. UL16/UL59 50% NA $3.46 $5.19 $6.06 $221.45 25 Custom Logo Mat 3x10 ***Non-Standard Merchandise.
*Logo Mat designs are a local site decision. UL07/UL50 50% NA $4.33 $6.49 $7.58 $282.35 26 Custom Logo Mat 4x8 ***Non-Standard Merchandise.
*Logo Mat designs are a local site decision. UL18/UL61 50% NA $4.62 $6.93 $8.08 $325.30 27 Quality Mat 3x5 - 3 Images UM11 50% NA $1.50 $2.25 $2.62 $102.90 28 Safety Mat 3x5 English - 6 Images UM28 50% NA $1.50 $2.25 $2.62 $102.90 29 Welcome Message Mat 3x5 UM32 50% NA $1.50 $2.25 $2.62 $102.90 30 Welcome Message Mat 4x6 UM33 50% NA $2.40 $3.60 $4.20 $164.90 31 Coffee Message Mat 3x5 - 2 Images 7827 50% NA $1.50 $2.25 $2.62 $102.90 32 Deli Message Mat 3x10 UM01 50% NA $3.66 $5.49 $6.42 $235.50 33 Seafood Message Mat 3x10 UM02 50% NA $3.66 $5.49 $6.42 $235.50 34 Dairy Message Mat 3x10 UM03 50% NA $3.66 $5.49 $6.42 $235.50 35 Produce Message Mat 3x10 UM04 50% NA $3.66 $5.49 $6.42 $235.50 36 Pharmacy Message Mat 3x10 UM05 50% NA $3.66 $5.49 $6.42 $235.50 37 Meats Message Mat 3x10 UM06 50% NA $3.66 $5.49 $6.42 $235.50 38 Floral Message Mat 3x10 UM07 50% NA $3.66 $5.49 $6.42 $235.50 39 Bakery Message Mat 3x10 UM08 50% NA $3.66 $5.49 $6.42 $235.50 40 MOPS
41 Wet Mop Large 24 oz. 8116 50% NA $0.53 $0.80 $0.99 $12.90 42 Wet Mop Small 12 oz. 8117 50% NA $0.27 $0.40 $0.49 $9.30 43 Wet Mop X-Large 28 oz. 8118 50% NA $0.62 $0.93 $1.15 $14.55 44 Wet Mop Handle 8165 100% NA $0.00 $0.00 $0.00 $15.05 45 Dust Mop 18" 8318 50% NA $0.30 $0.46 $0.56 $13.50
46 Dust Mop 24" 8324 50% NA $0.40 $0.60 $0.74 $15.10
47 Dust Mop 36" 8336 50% NA $0.60 $0.90 $1.11 $19.35
48 Dust Mop 48" 8348 50% NA $0.80 $1.20 $1.48 $23.20
49 Dust Mop 60" 8360 50% NA $1.00 $1.50 $1.85 $26.95
50 Dust Mop Frame 12" 8135 100% NA $0.00 $0.00 $0.00 $10.40 51 Dust Mop Frame 18" 8134 100% NA $0.00 $0.00 $0.00 $10.85 52 Dust Mop Frame 20" 8136 100% NA $0.00 $0.00 $0.00 $10.95 Sourcewell (NJPA) US Profile price list 2- City of Oxnard FS Rates 271 Agreement # 32500106
53 Dust Mop Frame 24" 8132 100% NA $0.00 $0.00 $0.00 $12.80 54 Dust Mop Frame 30" 813B 100% NA $0.00 $0.00 $0.00 $16.40 55 Dust Mop Frame 36" 8133 100% NA $0.00 $0.00 $0.00 $16.55 56 Dust Mop Frame 42" 8137 100% NA $0.00 $0.00 $0.00 $18.70 57 Dust Mop Frame 48" 8138 100% NA $0.00 $0.00 $0.00 $18.90 58 Dust Mop Frame 60" 8139 100% NA $0.00 $0.00 $0.00 $27.10 59 Dust Mop Handle 1 1/8" x 60" 8131 100% NA $0.00 $0.00 $0.00 $16.80 60 MICRO FIBER
61 Micro Fiber Canvas Back Dust Mop 18" 8432 50% 0.50% $0.67 $0.83 - $6.00 62 Micro Fiber Canvas Back Dust Mop 24" 8433 50% 0.50% $0.83 $1.04 - $7.30 63 Micro Fiber Canvas Back Dust Mop 36" 8434 50% 0.50% $1.22 $1.53 - $10.00 64 Micro Fiber Canvas Back Dust Mop 48" 8435 50% 0.50% $1.50 $1.88 - $12.90 65 Micro Fiber Canvas Back Dust Mop 60" 8441 50% 0.50% $1.78 $2.22 - $15.95 66 Micro Fiber Dust Mop 18" 8418 50% 0.50% $0.56 $0.70 - $4.55 67 Micro Fiber Dust Mop 24" 8424 50% 0.50% $0.71 $0.89 - $5.75 68 Micro Fiber Dust Mop 36" 8436 50% 0.50% $1.11 $1.39 - $7.90 69 Micro Fiber Dust Mop Base 24" 8426 100% NA $0.43 $0.54 - $13.65 70 Micro Fiber Dust Mop Base 36" 8427 100% NA $0.52 $0.65 - $20.30 71 Micro Fiber Dust/Wet Mop Handle 8419 100% NA $0.39 $0.49 - $8.35 72 Micro Fiber Dust/Wet Mop Base 18" 8425 100% NA $0.22 $0.28 - $10.70 73 Microfiber Tube Wet Mop 8450 50% NA $1.93 $2.42 $14.69 74 Micro Fiber Wet Mop 18" Scrubber Pad 8423 50% 0.50% $0.16 $0.20 - $3.85 75 Micro Fiber Mitt 8430 50% 0.50% $0.16 $0.20 - $2.30
76 Micro Fiber High Duster Cover 8421 50% 0.50% $0.16 $0.20 - $1.90 77 High Duster Frame 8429 100% NA $0.56 $0.70 - $9.00
78 Micro Fiber Glass Towel 16x16 8437 50% 3.00% $0.10 $0.12 - $1.65 79 Micro Fiber Multipurpose Towel 12x12 8417 50% 3.00% $0.07 $0.09 - $0.75 80 Micro Fiber Multipurpose Towel 16x16 8438 50% 3.00% $0.08 $0.10 - $1.20 81 WIPERS - TOWELS
82 18 X 18 Red Wiper Bagged 8023-10 50% 2.00% $0.056 $0.070 $0.078 $0.30 83 18 X 18 Red Wiper Folded 8021-10 50% 2.00% $0.067 $0.083 $0.093 $0.30 84 18 X 18 White Wiper Folded 8021-07 50% 2.00% $0.078 $0.098 $0.109 $0.30 85 Bath Towel 20 X 40 8523 50% 2.00% $0.333 $0.416 $0.466 $2.40 86 Bath Towel 24 x 48 8574 50% 2.00% $0.400 $0.500 $0.559 $3.65 87 Bath Towel 27 X 54 8586 50% 2.00% $0.544 $0.680 $0.762 $15.85 88 Bath Towel 22 X 44 8577 50% 2.00% $0.377 $0.472 $0.528 $4.55 89 Soda Towel Red Border 15 X 22 8560 50% 2.00% $0.111 $0.139 $0.155 $0.90 90 Grill Pad 8 X 10 9987 50% 2.00% $0.100 $0.125 $0.140 $1.40 91 Wash Cloth Terry 12 X 12 8545 50% 2.00% $0.111 $0.139 $0.155 $0.45 92 Towels Turk 16 X 27 8521 50% 2.00% $0.122 $0.153 $0.171 $1.25 93 Terry Cloths U1st Green Stripe 16 X 19 Bagged 8581 50% 2.00% $0.100 $0.125 $0.140 $0.85 94 Terry Cloths U1st Green Stripe 16 X 19 Folded 8554 50% 2.00% $0.111 $0.139 $0.155 $0.85 95 Glass Towel Red Striped 16 X 30 8561 50% 2.00% $0.111 $0.139 $0.155 $0.85 96 Towel Bath 27x54 8586 50% NA $0.400 $0.500 $0.560 $15.47 97 Bath Mat 20x30 858A 50% NA $0.280 $0.350 $0.450 $6.60 98 Washcloth 13x13 858B 50% NA $0.110 $0.140 $0.150 $1.20 99 BEDDING
100 Thermal Spread Blanket 94DC 50% NA $0.48 $0.550 $0.600 $38.970 101 Pillow Case 42 x 36 94SF 50% NA $0.11 $0.150 $0.200 $5.200 102 Sheets -63 PERCALF 9910 50% NA $0.30 $0.370 $0.550 $19.270 103 APRONS
104 100% Cotton Shop Apron 2 Upper & 2 Lower Pkts 40" Long (Not Personalized) 7006 50% 1.00% $0.39 - - $19.40
105 100% Spun Poly Bib Apron No Pocket 34" Long
(Not Personalized) 7046 50% 1.00% $0.17 - - $3.85
106 LOCKERS/HARDWARE
107 Laundry Soil Lock-Up 8950 100% NA $0.00 - - $279.75 Sourcewell (NJPA) US Profile price list 2- City of Oxnard FS Rates 272 Agreement # 32500106
108 8 Compartment Hanger Standard 8951 100% NA $0.00 - - $602.10 109 Laundry Soil Lock-Up Maxi 8958 100% NA $0.00 - - $455.55 110 8 Compartment Hanger Wide w/Pad Lock 8959 100% NA $0.00 - - $684.65 111 Hanger Recovery Rack 8957 100% NA $0.00 - - $17.90
112 Bag Rack 8956 100% NA $0.00 - - $16.40
113 Laundry/Linen Mesh Bags (30x40) 9075 50% NA $0.00 - - $10.65 114 Towel Manager 8964 100% NA $0.00 - - $602.10
115 6 Gallon Wiper/Safety Can 9949 100% NA $0.00 - - $141.20 116 4 Compartment Hanger 8962 100% NA $0.00 - - $540.80 117 6 Compartment Hanger 8955 100% NA $0.00 - - $759.85 118 9 Compartment Folded 8952 100% NA $0.00 - - $646.70 119 Laundry Pipe Rail 8939 100% NA $0.00 - - $426.25
120 Hamper 9958 100% NA $0.00 - - $538.15
121 Rolling Rack 9917 100% NA $0.00 - - $293.05
122 Wiper/Towel Exchange 8917 100% NA $0.00 - - $540.80 123 15 Gallon Wiper/Safety Can 9948 100% NA $0.00 - - $181.15 124 FENDER COVER
125 Fender Cover 30x50 7521 50% NA $0.58 - - $8.00
126 Seat Cover 54x60 7522 50% NA $0.89 - - $12.15

DISPOSABLES
Line US Contract Item - Description Item # Price Per
Unit
Loss/Da
mage
1 PAPER
2 Jumbo Sanitary Tissue Roll (1,600 ft per roll, 2 ply) 6225 $7.27 NA 3 Jumbo Sanitary Tissue Dispenser 6251 $0.00 $24.75
4 Mini-Twin Sanitary Tissue Roll (751 ft per roll, 2 ply) 6221 $3.83 NA 5 Mini-Twin Dispenser 6210 $0.00 $42.50
6 Multi-Fold Towel-250 Pack 6223 $3.05 NA
7 Over/Under Sanitary Tissue, Roll (312 ft per roll, 2 ply) 6238 $2.16 NA 8 Over/Under Dispenser 6237 $0.00 $23.30
9 Toilet Seat Covers Pack of 250 99T0 $3.72 NA
10 Toilet Seat Cover Dispenser 99F2 $0.00 $34.65
11 Center Pull Hand Towel 2 PLY - (600 ft/580 shts per roll) 6249 $8.44 NA 12 Center Pull Hand Towel Dispenser 6268 $0.00 $50.80
13 Paper - Cont. Roll Towel 10"x130' 6215 $5.49 NA
14 Continuous Roll Towel Cabinet 9993 $0.00 $244.05
15 Hard Wound roll Towel, White (700 ft/884 towels per roll) 6230 $11.60 NA 16 Hard Wound roll Towel, Brown (700 ft/884 towels per roll) 6232 $9.49 NA 17 Touchless Electric Dispenser for Hard Wound Roll Towel 6229 $0.56 $84.40 18 Touchless Mechanical Dispenser For Hard Wound Roll Towel 6231 $0.28 $72.10 19 Tri-Fold Hand Towel 2 PLY - Pack 6226 $2.11 NA
20 Tri-Fold Dispenser 6257 $0.00 $48.80
21 House Hold Paper Towel Roll 6243 $3.27 NA
22 Wipers-Uni-Wipe 450/Case 12x14 8054 $53.67 NA
23 Wipers-Uni-Wipe Scrim 1000/Case 12x15 8055 $59.22 NA 24 Wipers-Uni-Wipe Air Lay 1000/Case 12x13 8057 $59.22 NA 25 Premium Hard Wound roll Towel 1-Ply, White 6 Roll Case #6229 Dispenser only). 623H-07 $117.81 NA
26 Coreless Toilet Paper Roll 623Y-07 $3.02 NA
27 RESTROOM PRODUCT
28 Auto Flush Urinal/Toilet Clamp System/Service. 99GY $2.78 $226.45 29 Mat Disposable Toilet 99FF $6.88 NA
30 Mat Disposable Urinal 6299 $10.77 NA
31 Autojanitor Drip Refill Country Delight 99G6 $9.27 NA 32 Autojanitor Drip Tube Kit (to add 2nd toilet) 99Z1 $0.00 $11.05 Sourcewell (NJPA) US Profile price list 2- City of Oxnard FS Rates 273 Agreement # 32500106
33 Autojanitor Drip Dispenser 99G3 $0.00 $48.90
34 Clean Seat Refill 99GX $10.82 NA
35 Clean Seat Dispenser 99GW $0.00 $13.20
36 SOAPS
37 Heavy Duty 2000 ML
36 2000 ml Multi Green w/Particles 1926 $17.82 NA
37 2000 ml Supro Max (waterless) 1939 $18.65 NA
38 2000 ml Supro Max Cherry 1968 $18.65 NA
39 1000 ml UniFirst Heavy Duty Cherry Hand Scrub 88UK $13.19 NA 40 UniFirst Heavy Duty Hand Scrub 88UJ $11.82 NA
41 2000 ml Dispensing System 1921 $0.00 $18.65
42 Hand Cleaners General Purpose
43 800 ml Pink-n-Clean Skin Cleanser 1914 $3.44 NA
44 1250 ml Luxury Foam Wash 1980 $18.48 NA
45 800 ml Dispensing System 1908/1909 $0.00 $17.35
46 1250 ml Dispensing System Foam Soap 1943 $0.00 $20.00 47 Anti-Bacterial Cleaners
48 800 ml Micrell Anti-Bacterial Soap-amber 1918 $5.49 NA 49 1200 ml Touch Free Antibacterial Foam 8807 $28.97 NA 50 1250 ml Luxury Foam Wash Anti-Bacterial 1981 $20.31 NA 51 2000 ml Antibacterial Lotion Soap 1982 $18.76 NA
52 800 ml Micrell Dispensing System 1917 $0.00 $17.35
53 1200 ml Touch Free Foam Dispenser 8806 $0.00 $47.95
54 1250 ml Dispensing System Foam Soap 1943 $0.00 $20.00 55 2000 ml Dispensing System (for 1982) 1983 $0.00 $26.10 56 1000 ml UniFirst Foam Soap 88UH $11.82 NA
57 UniFirst Dispensing System Hands Free 88UE $0.56 $111.25 58 Purell Waterless Hand Sanitizers & Wipes
59 Purell Sanitizing Hand Wipes - 1200 Count Canister. 8830 $59.94 NA 60 Purell Sanitizing Hand Wipes Stand - 270 Count Canister. 8808 $0.00 $253.10 61 Purell Sanitizing Hand Wipes 1200 Count Canister Dispenser. 8818 $0.00 $56.55 62 Purell Waterless Hand Sanitizers
63 800 ml Purell Refill 1920 $7.27 NA
64 1200 ml Purell Foam Instant Hand Sanitizer - Touch Free 1976 $43.40 NA 65 1200 ml Purell Gel Instant Hand Sanitizer - Touch Free 19AT $20.92 NA 66 800 ml Purell Dispensing System 1919 $0.00 $17.35
67 1200 ml Purell Foam or Gel Touch Free Dispenser 1975 $0.00 $47.95 68 Purell Foam or Gel Touch Free Dispenser Floor Stand 8817 $0.00 $159.85 69 1000 ml UniFirst Gel Sanitizer 88UC $16.87 NA
70 1000 ml UniFirst Manual Dispenser 88UD $0.00 $24.00
71 Healthcare Products
72 2000 ml Provon Foaming Antimicrobial Soap w/Moisturizers 1967 $33.69 NA 73 2000 ml Provon Dispensing System Foam Soap 1966 $0.00 $83.95 74 E2 Rated Food Industry Hand Soaps
75 1250 ml E2 Foam Soap Sanitizing 1945 $31.41 NA
76 2000 ml E2 Foam Soap Sanitizing 1944 $43.90 NA
77 1250 ml Dispensing System Foam Soap 1943 $0.00 $20.00 78 2000 ml Dispensing System Foam Soap 191A $0.00 $35.30 79 Shower Soaps
80 1250 ml Luxury Foam Hair and Body Wash 1964 $20.09 NA 81 1250 ml Dispensing System Foam Soap 1943 $0.00 $20.00 82 Skin Conditioners
83 500 ml Hand Medic Refill 1987 $11.43 NA
84 500 ml Hand Medic Dispensing System 1986 $0.00 $30.55 85 GREEN Cert. Soaps
86 800 ml GREEN Cert. Liquid Hand Soap 8811 $8.66 NA
Sourcewell (NJPA) US Profile price list 2- City of Oxnard FS Rates 274 Agreement # 32500106
87 1250 ml GREEN Cert. Foam Soap 8810 $20.65 NA
88 800 ml Dispensing System 1908/1909 $0.00 $17.35
89 1250 ml Dispensing System Foam Soap 1943 $0.00 $20.00 90 CLEANING CHEMICALS
89 #2 Multi-Shine Glass & Surface Cleaner 2L 99TB $23.80 NA 90 #4 Foamy Mac Restroom Cleaner 2L 99TC $36.70 NA
91 #64 Millenium Cleaner 2L 99UF $25.55 NA
92 Multi Task Wall Mount Dispenser 9SR0 $0.00 $162.00
93 #2 Multi-Shine Glass & Surface Cleaner 2L 99PD $31.08 NA 92 TRASH CAN LINERS
93 Trash Can Liner 33 Gal Low Density 33X39 (250/CS) Clear 8929 $45.40 NA 94 Trash Can Liner 56 Gal Low Density 43X47 (100/CS) Black 8933 $40.63 NA 95 Trash Can Liner 60 Gal Low Density 38X58 (100/CS) Black 8934 $43.35 NA 96 AIR FRESHENERS
97 Twist Odor Control Dispenser (areas up to 6,000 cubic ft) 8713 $0.00 $8.35 98 Fragrance Twist Cucumber Melon (E8W Srvc) 8714 $15.10 NA 99 Fragrance Twist Orange Grove (E8W Srvc) 8715 $15.10 NA 100 Fragrance Twist Mountain Breeze (E8W Srvc) 8716 $15.10 NA 101 Fragrance Twist Cherries Jubilee (E8W Srvc) 8717 $15.10 NA 102 Fragrance Twist Natural Clean (E8W Srvc) 8718 $15.10 NA 103 Fragrance Twist Tropical Paradise (E8W Srvc) 8719 $15.10 NA 104 Fragrance Twist White Tea (E8W Srvc) 8721 $15.10 NA 105 Metered Spray 9000 Aerosol Dispenser (areas up to 6,000 cubic ft) 8700 $0.00 $23.85 106 Metered Spray 9000 Aerosol Dispenser (areas up to 6,000 cubic ft) 8700 $0.00 $23.85 107 Fragrance Aerosol Metered 9000 Linen (E12W Srvc) 8701 $19.31 NA 108 Fragrance Aerosol Metered 9000 Cinnamon (E12W Srvc) 8702 $19.31 NA 109 Fragrance Aerosol Metered 9000 Pina Colada (E12W Srvc) 8703 $19.31 NA 110 Fragrance Aerosol Metered 9000 Citrus Sunburst (E12W Srvc) 8704 $19.31 NA 111 Fragrance Aerosol Metered 9000 Ocean Mist (E12W Srvc) 8705 $19.31 NA 112 Fragrance Aerosol Metered 9000 Fresh Lavender (E12W Srvc) 8706 $19.31 NA Sourcewell (NJPA) US Profile price list 2- City of Oxnard FS Rates 275 Agreement # 32500106
Service Charges

1. Garment Preparation Charge $0.83 each
This charge is waived for the initial installation of service at each Customer location.

2. Outsize Garment Charges (SPCL)
Category Size Charge
Shirts
Size 2XL – 6XL
Size 7XL and up
$2.65 each
$4.25 each
Men’s Pants
Size 44 – 48
Size 50 - 56
Size 58 and up
$3.20 each
$3.70 each
$4.25 each
Woman’s Pants
Size 22 – 28
Size 30 and up
$3.20 each
$3.70 each
Jackets
Size 2XL – 5XL
Size 6XL
Size 7XL and up
$3.90 each
$6.40 each
$8.60 each
Coveralls
Size 52 – 58
Size 60 – 64
Size 66 and up
$3.90 each
$6.40 each
$8.60 each
Misc
Size 50 – 56
Size 58 and up
$2.90 each
$3.45 each

3. Minimum Charge Per Service Invoice $27.75 each
NYC (Manhatten, Bronx, Brooklyn, $55.50 each

4. DEFE Per Service Invoice $3.89 each

5. Unscheduled Deliveries During normal Business hrs. Mon-Fri $27.75 each After normal business hours Mon-Fri $83.25 each
Saturday, Sunday & Holidays $277.50 each
Sourcewell (NJPA) US Profile price list 2- City of OxnardExtra Charges 276 Agreement No.32500106

EXHIBIT C

TRADE SERVICES AGREEMENT
(CITY of Oxnard and UniFirst Corporation)

INSURANCE REQUIREMENTS
Prior to contract approval, CONSULTANT/SERVICE PROVIDER/SELLER/BIDDER (hereafter referred to as “SERVICE PROVIDER”) must procure, agree to maintain and supply evidence of insurance at the levels listed and in accordance with the other provisions listed in this document.

Exhibit INS-I

INSURANCE REQUIREMENTS FOR VENDORS
(WHO DELIVER, INSTALL OR MAINTAIN PRODUCTS)

1. Vendor shall obtain and maintain during the performance of any services under this Agreement the following insurance against claims for injuries to persons or damages to property which may arise from or in connection with the sale and delivery, installation or maintenance of products by vendor, its agents, representatives, or employees. a. Commercial General Liability Insurance, including Contractual Liability, in an amount not less than $1,000,000 combined single limit for bodily injury and property damage for each claimant for general liability with coverage equivalent to Insurance Services Office Commercial General Liability Coverage (Occurrence Form CG 0001). If a general aggregate limit is used, that limit shall apply separately to the project or shall be twice the occurrence amount; b. Business Automobile Liability Insurance in an amount not less than $1,000,000 combined single limit for bodily injury and property damage for each claimant for automobile liability with coverage equivalent to Insurance Services Office Automobile Liability Coverage (Occurrence Form CA0001) covering Code No. 1, “any auto;” c. Workers’ Compensation Insurance in compliance with the laws of the State of California, and Employer’s Liability Insurance in an amount not less than $1,000,000 per claimant. Additionally, the workers’ compensation policy shall include a waiver of all rights of subrogation which the insurer may have against the City.

2. Vendor shall, prior to performance of any services, file with the Risk Manager certificates of insurance with original endorsements effecting coverage required by this Exhibit INS-I. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be on the attached forms or on other forms approved by the Risk Manager. All certificates and endorsements are to be received and approved by the Risk Manager before work commences. City reserves the right to require complete certified copies of all required insurance policies at any time. The certificates of insurance and endorsements shall be sent via email. If you have not received your request or are having difficulty with electronic upload, contact [email protected]

3. Vendor agrees that all insurance coverages shall be provided by a California admitted insurance carrier with an A.M. Best rating of A:VII or better and shall be endorsed to state that coverage may not be suspended, voided, canceled by either party, or reduced in coverage or limits without 30 days’ prior written notice to the Risk Manager. The Risk Manager shall not approve or accept any endorsement if the endorsement contains “best effort” modifiers or if the insurer is relieved from the responsibility to give such notice.

4. Vendor agrees that the Commercial General Liability and Business Automobile Liability Insurance policies shall be endorsed to name City, its City Council, officers, employees and volunteers as additional insureds as respects: liability arising out of activities performed by or on behalf of vendor; products and completed operations of vendor; premises owned, occupied or used by vendor; or automobiles owned, leased, hired or borrowed by vendor. The coverage shall contain no special limitations on the scope of protection afforded to City, its City Council, officers, employees and volunteers. The General Liability Special Endorsement Form and Automobile Liability Special Endorsement Form attached to this Exhibit INS-I or substitute forms containing the same information and acceptable to the Risk Manager shall be used to provide the endorsements (ISO form CG 2010 11/85 or if not available, CG 2010 with an edition date prior to 01/04 and CG 2037). 33 277
Agreement No.32500106

5. The coverages provided to City shall be primary and not contributing to or in excess of any existing City insurance coverages (this must be endorsed). Additionally, the workers’ compensation policy shall include a waiver of all rights of subrogation which the insurer may have against the City. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its City Council, officers, employees and volunteers. The insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

6. Any deductibles or self-insured retentions must be declared to and approved by the Risk Manager. At the option of the Risk Manager, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its City Council, officers, employees and volunteers, or the vendor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.
1/23
34 278
Agreement No.32500106

INSTRUCTION FOR SUBMITTING INSURANCE CERTIFICATES AND ENDORSEMENT FORMS Certificates of Insurance
The sample accord form on the following page is provided to facilitate your preparation and submission of certificates of insurance. You may use this or any industry form that shows coverage as broad as that shown on the attached sample. Please note the certificate holder address must be as shown on the attached sample accord form with the contract number and insurance exhibit identification information completed. Improperly addressed certificates may delay the contract start-up date because the City’s practice is to return unidentifiable insurance certificates to the insured for clarification as to the contract number. Cancellation provisions must be endorsed to the policy. Modifying the certificate does not change coverage or obligate the carrier to provide notice of cancellation.

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ACORD CERTIFICATE OF INSURANCE ISSUE DATE (MM/DD/YY)

PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.

CODE SUB-CODE COMPANIES AFFORDING INSURANCE COVERAGE

INSURED COMPANY

LETTER A SPECIFY COMPANY NAMES IN THIS SPACE

COMPANY

LETTER B

COVERAGES

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY

REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

CO
LTR

TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE

DATE (MM/DD/YY)

POLICY EXPIRATION

DATE (MM/DD/YY)
LIMITS
A

GENERAL LIABILITY
[x] COMMERCIAL GENERAL LIABILITY
[x] CLAIMS MADE [x] OCCUR.
[x] OWNER'S & CONTRACTOR'S PROT.

GENERAL AGGREGATE $1,000,000
PRODUCTS COMP/OP AGG. $1,000,000
PERSONAL & ADV. INJURY $1,000,000
EACH OCCURRENCE $1,000,000
FIRE DAMAGE (Any one fire) $
MED. EXPENSE (Any one person) $

A AUTOMOBILE LIABILITY
[x] ANY AUTO

ALL OWNED AUTOS

SCHEDULED AUTOS

HIRED AUTOS

NON-OWNED AUTOS

GARAGE LIABILITY
COMBINED SINGLE $1,000,000
LIMIT
BODILY INJURY $
(Per person)
BODILY INJURY $
(Per accident)
PROPERTY DAMAGE $

A EXCESS LIABILITY

UMBRELLA FORM

OTHER THAN UMBRELLA FORM
EACH OCCURRENCE $
AGGREGATE $

A WORKERS' COMPENSATION
AND

EMPLOYERS' LIABILITY

STATUTORY LIMITS
EACH ACCIDENT $1,000,000
DISEASE-POLICY LIMIT $1,000,000
DISEASE-EACH EMPLOYEE $1,000,000

A OTHER

DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/RESTRICTIONS/SPECIAL ITEMS

CERTIFICATE HOLDER
CITY OF OXNARD ℅ Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210
Indianapolis, Indiana 462500-4299 US

CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER

NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.

AUTHORIZED REPRESENTATIVE
SAMPL
E
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Agreement No. ________________

AUTOMOBILE LIABILITY SPECIAL ENDORSEMENT
FOR THE CITY OF OXNARD (the “City”)

SUBMIT IN DUPLICATE
ENDORSEMENT NO. ISSUE DATE
(MM/DD/YY)
PRODUCER POLICY INFORMATION:

Insurance Company:

Policy No.:

Policy Period: (from) (to)
LOSS ADJUSTMENT EXPENSE Included in Limits
In Addition to Limits
Telephone:

Deductible Self-Insured Retention (check which) of $
with an Aggregate of $ applies to
coverage. Per Occurrence Per Claim (which) NAMED INSURED APPLICABILITY. This insurance pertains to the operations, products and/or tenancy of the named insured under all written agreements and permits in force with the City unless checked here in which case only the following specific agreements and permits with the City are covered:

CITY AGREEMENTS/PERMITS

TYPE OF INSURANCE OTHER PROVISIONS

COMMERCIAL AUTO POLICY

BUSINESS AUTO POLICY
OTHER
LIMIT OF LIABILITY CLAIMS: Underwriter’s representative for claims pursuant to this insurance.

Name:

Address:

Telephone: (
)
$ per accident, for bodily injury and property damage.

Except as stated above nothing herein shall be held to waive, alter or extend any of the limits, conditions, agreements or exclusions of the policy to which this endorsement is attached.

ENDORSEMENT HOLDER
CITY OF OXNARD ℅ Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210
Indianapolis, Indiana 462500-4299 US

AUTHORIZED REPRESENTATIVE
Broker/Agent Underwriter
I (print/type name), warrant that I have authority to bind the above-mentioned insurance company and by my signature hereon do so bind this company to this endorsement.

Signature
(original signature required)
Telephone: ( ) Date Signed
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EXHIBIT D

TRADE SERVICES AGREEMENT
(CITY of Oxnard and UniFirst Corporation)

A. SERVICE PROVIDER shall compensate any employee of SERVICE PROVIDER who provides services under this Agreement in accordance with the Living Wage Policy, attached hereto and incorporated herein by reference as the Living Wage Policy Exhibit. While this Agreement is in effect, SERVICE PROVIDER shall pay such employee no less than $19.51 per hour for each hour that such employee provides services under this Agreement. In addition, while this Agreement is in effect, SERVICE PROVIDER shall provide to such employee no less than 96 hours of paid leave per calendar year.

B. SERVICE PROVIDER agrees to post, at a location readily accessible to those employees providing services to the CITY, a copy of the Living Wage Policy adopted by City Council on July 9, 2002 and effective October 1, 2002.

C. If SERVICE PROVIDER fails to compensate such employee pursuant to the Living Wage Policy, the City Manager or designee shall terminate this Agreement on written notice to SERVICE PROVIDER, effective immediately.

D. In addition, if SERVICE PROVIDER fails to comply with the Living Wage Policy in any manner, SERVICE PROVIDER shall pay to CITY a fine of $500 and shall pay to any employee providing services under this Agreement a penalty of three times the amount or value of the compensation owed to such employee under the Living Wage Policy. SERVICE PROVIDER shall pay such fine and penalty within fifteen (15) calendar days after the City Manager or designee provides written notice to SERVICE PROVIDER of the amount owed. 39 283
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CITY OF OXNARD LIVING WAGE REQUIREMENTS
EFFECTIVE JULY 1, 2024
SERVICE PROVIDER shall compensate any employee of SERVICE PROVIDER who provides services under this Agreement in accordance with the Living Wage Policy, attached hereto and incorporated herein by reference as Exhibit D. While this Agreement is in effect, SERVICE PROVIDER shall pay such employee no less than $19.51 per hour for each hour that such employee provides services under this Agreement. This hourly rate shall be adjusted on July 1, 2025, and each July 1 thereafter, according to the percentage change in the Consumer Price Index, all items, prepared by the Bureau of Labor Statistics for the Los Angeles area relating to all urban consumers (CPI-U), index base 1982-84=100, comparing May of the previous year to May of the current year. In addition, while this Agreement is in effect, SERVICE PROVIDER shall provide to such employee no less than 96 hours of paid leave per calendar year.
a. SERVICE PROVIDER agrees to post, at a location readily accessible to those employees providing services to the CITY, a copy of the Living Wage Policy adopted by the Oxnard City Council on July 9, 2002 and effective October 1, 2002. b. If SERVICE PROVIDER fails to compensate such employee pursuant to the Living Wage Policy, the City Manager or designee shall terminate this Agreement on written notice to SERVICE PROVIDER, effective immediately.
c. In addition, if SERVICE PROVIDER fails to comply with the Living Wage Policy in any manner, SERVICE PROVIDER shall pay to CITY a fine of $500 and shall pay to any employee providing services under this Agreement a penalty of three times the amount or value of the compensation owed to such employee under the Living Wage Policy. SERVICE PROVIDER shall pay such fine and penalty within fifteen (15) calendar days after the City Manager or designee provides written notice to SERVICE PROVIDER of the amount owed. 40 284
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EXHIBIT E

TRADE SERVICES AGREEMENT
(CITY of Oxnard and UniFirst Corporation)

PREVAILING WAGE

1. SERVICE PROVIDER acknowledges that the Project defined in the Agreement between SERVICE PROVIDER and CITY is a “public work” as defined in Division 2, Part 7, Chapter 1 of the California Labor Code (“Chapter 1”), and that this Agreement is subject to Chapter 1 and the rules and regulations established by the Director of Industrial Relations (“DIR”) implementing such statutes. SERVICE PROVIDER shall perform the Project as a public work. SERVICE PROVIDER shall comply with and be bound by all the terms, rules and regulations described in Chapter 1 and the DIR’s rules and regulations as though set forth in full herein.

2. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request. SERVICE PROVIDER acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and SERVICE PROVIDER shall post such rates at each job site covered by this Agreement.

3. SERVICE PROVIDER is required to post job site notices, as prescribed by regulation.

See Labor Code Section 1771.4(a)(2).

4. SERVICE PROVIDER shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. SERVICE PROVIDER shall, as a penalty to CITY, forfeit not more than $200 for each calendar day or portion thereof for each worker paid less than the DIR’s determined prevailing rates for the work or craft in which the worker is employed pursuant to this Agreement by SERVICE PROVIDER or any subcontractor. The Labor Commissioner shall determine the amount of the penalty as described in Section 1775.

5. SERVICE PROVIDER shall comply with Labor Code Section 1776, which requires SERVICE PROVIDER and each subcontractor to (1) keep accurate payroll records and verify such records in writing under penalty of perjury, (2) certify and make such payroll records available for inspection, and (3) inform CITY of the location of the records.

6. SERVICE PROVIDER shall comply with Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Administrative Code Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects for all apprenticeable occupations.

Before commencing work under this Agreement, SERVICE PROVIDER shall provide CITY with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding the Project, SERVICE PROVIDER and each of its subcontractors shall submit to CITY a verified statement of the journeyman and apprentice hours performed under this Agreement.

7. SERVICE PROVIDER may not be debarred or suspended throughout the Agreement Term pursuant to Labor Code Section 1777.1 or 1777.7. If he, she or it becomes debarred or suspended in the Agreement Term, SERVICE PROVIDER must immediately notify CITY. 41 285
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8. SERVICE PROVIDER is not qualified to bid on, be listed in a Bid proposal, or engage in the performance of any contract for public work, as defined in Labor Code Sections 1720 through 1861, unless currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. SERVICE PROVIDER shall continue without interruption to stay registered and qualified to perform public work pursuant to Section 1725.5 for the duration of the term of this Agreement. This provision does not apply to construction, alteration, demolition, installation or repair work of $25,000 or less or to maintenance work of $15,000 or less.

9. SERVICE PROVIDER acknowledges that 8 hours labor constitutes a legal day’s work.

SERVICE PROVIDER shall comply with and be bound by Labor Code Section 1810.

10. SERVICE PROVIDER shall comply with and be bound by Labor Code Section 1813 concerning penalties for workers who work excess hours. SERVICE PROVIDER shall, as a penalty to CITY, forfeit $25 for each worker employed in the performance of this Agreement by SERVICE PROVIDER or by any subcontractor for each calendar day during which such worker is required or permitted to work more than 8 hours in any calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code Section 1815, work performed by SERVICE PROVIDER’s employees in excess of 8 hours per day and 40 hours per week shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than 1 ½ times the basic rate of pay.

11. The Project listed in the Agreement is subject to compliance monitoring and enforcement by the DIR.

12. SERVICE PROVIDER shall be responsible for each and every one of its subcontractors’ compliance with Chapter 1, the DIR’s rules and regulations, and Labor Code Sections 1860 and 3700. SERVICE PROVIDER shall include in the written contract between it and each subcontractor a copy of, and a requirement that each subcontractor shall comply with, those statutory provisions. SERVICE PROVIDER shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractors’ compliance, including without limitation, conducting a periodic review of the certified payroll records of each subcontractor, and upon becoming aware of the failure of the subcontractor to pay its workers the specified prevailing rate of wages, SERVICE PROVIDER shall diligently take corrective action to halt or rectify any failure.

13. To the maximum extent, SERVICE PROVIDER shall hold harmless, defend (with counsel approved by the City Attorney) and indemnify CITY, its legislative bodies, and its officials, officers, employees and agents from any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including Service Provider, its subcontractors, and each of their officials, officers, employees and agents) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all attorneys’ fees and other related costs. All duties of SERVICE PROVIDER under this Section shall survive Agreement termination. 42 286
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EXHIBIT F

TRADE SERVICES AGREEMENT
(CITY of Oxnard and UniFirst Corporation)

IRAN CONTRACTING ACT CERTIFICATION
(TO BE EXECUTED AND SUBMITTED WITH THE AGREEMENT)
Public Contract Code Sections 2202-2208
Pursuant to Public Contract Code 2204.(a) A public entity shall require a person that is submits a bid or proposal to, or otherwise proposes to enter into or renew a contract with, a public entity with respect to a contract for goods or services of one million dollars ($1,000,000) or more to certify, at the time the bid is submitted or the contract is renewed, that the person is not identified on a list created pursuant to subdivision (b) of Section 2203 as a person engaging in investment activities in Iran described in subdivision (a) of Section 2202.5 or as a person described in subdivision 9b) of Section 2202.5, as applicable.

To comply with this requirement, please insert your company/entity and Federal ID number (if available) and complete one of the options below. Please note, California law established penalties for providing false certifications, including civil penalties equal to the greater of $250,000 or twice the amount of the contract for which the false certification was made, contract termination and three-year ineligibility to bid on contract in accordance with Public Contract Code section 2205.

OPTION No.1 – CERTIFICATION
I, the official named below, certify I am duly authorized to execute this certification on behalf of the company/entity identified below, and the company/entity identified below is not on the current list of persons engaged in investment activities in Iran created by DGS and is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person or entity, for 45 days or more, if that other person or company/entity will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS in accordance with subdivision (b) of Public Contract Code 2203.

Company Name/Financial Institution (printed): Federal ID Number (or n/a):
_________________________________________________________ ________________________________ By (Authorized Signature):
__________________________________________________________ Printed Name & Title of Person Signing: Date Executed
_________________________________________________________ ________________________________ Executed in the County of_____________________________________ in the State of ___________________________ OPTION No.2 – EXEMPTION
Pursuant to Public Contract Code sections 2203(c) and (d), a public entity may permit a vendor/financial institution engaged in investment activities in Iran, on a case-by-case basis, to be eligible for, or to bid on, submit a proposal for, or enters into or renews, a contract for goods and services
If you have obtained an exemption from the certification requirement under the Iran Contracting Act, please fill out the information below and attach documentation demonstrating the exemption approval.

CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and UniFirst Corporation, 68 Jonspin Road, Wilmington, MA 01887 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Uniforms with Related Products and Services from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

EXPIRATION DATE AND EXTENSION. This Contract expires March 25, 2028, unless it is cancelled sooner pursuant to Article 22. This Contract allows up to three additional one-year extensions upon the request of Sourcewell and written agreement by Supplier. Sourcewell retains the right to consider additional extensions beyond seven years as required under exceptional circumstances.

B. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.

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2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All purchased Equipment and Products provided under this Contract must be new and the current model. All rented Products provided under this Contract will be new at the time each site is initially installed into service. Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and when new and prior to use are free from defects in design, materials, and workmanship. All Products will be processed, mended, and finished in accordance with the generally accepted standards of the textile rental industry Supplier makes no other representations, warranties, or conditions, express or implied by law, statutory or otherwise, including, without limitation, the design or condition of the Products, their merchantability or their fitness, capacity or durability for any particular use. To the extent assignable, any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

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Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid taxexemption certification(s). When ordering, a Participating Entity must indicate if it is a taxexempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This

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approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at governmentowned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

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6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as ecommerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

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E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.

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B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

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C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.

E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS

Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any negligent act or omission in the performance of this Contract by the Supplier or its agents or employees..

Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.

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b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.

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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms

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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is

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primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

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21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by nonfederal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.

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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared

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ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in

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guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.

P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.

Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.

R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.

Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.

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T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.

22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell UniFirst Corporation
By: __________________________ By: __________________________ Jeremy Schwartz David M. Katz
Title: Chief Procurement Officer Title: Executive Vice President Date: ________________________ Date: ________________________

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Bid Number: RFP 011124 Vendor Name: UniFirst Corporation

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CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.9
DATE: October 29, 2024
TO: City Council
FROM: Emilio Ramirez, Housing Director, (805) 385-8094, [email protected] SUBJECT: MNS Engineers Inc. Labor and Environmental Compliance Agreement.

RECOMMENDATION
That the City Council approve and authorize the Mayor to execute Agreement Number 32500194 with MNS Engineers, Inc., with a term from October 30, 2024, to December 31, 2025, with a not to exceed amount of $343,739.00, for labor and environmental compliance services.
(This item did not originate in committee.)

BACKGROUND
In June 2022 City staff executed Agreement 9660-22 HO with Michael Baker International (Michael Baker) in an amount not to exceed $120,000 to provide on-call labor and environmental compliance services, with an end date of June 13, 2025. Michael Baker was selected by the City to provide these services after a competitive procurement process that included the City’s issuance of Request for Proposals Number HO22-92 in February 2022 for On-Call Contract Compliance Services.

In February 2023, the City Council authorized Amendment 1 to Agreement 9660-22 HO to increase the not to exceed amount from $120,000 to $481,000 in anticipation of additional residential construction projects that were estimated to begin construction over the next three years and that required labor and environmental compliance services. The end date of the Agreement was not extended beyond the original end date of June 13, 2025. There is a remaining balance of $352,208 in the Michael Baker Agreement. Several existing construction projects in the City require labor and environmental compliance services.

The Michael Baker staff with direct and relevant experience in the scope of work and City of Oxnard construction projects left employment with Michael Baker and transitioned to MNS Engineering Inc. (MNS). Due to the departure of labor and environmental compliance consulting staff from Michael Baker, as of October 29, 2024 the City will terminate the Agreement with Michael Baker.

DISCUSSION
The construction projects requiring labor and environmental compliance continue. The former Michael Baker consulting staff that have prior working knowledge and expertise in the City’s construction projects are now with MNS. As such, MNS consulting staff have existing and prior working knowledge of the construction projects and expertise in labor compliance services for such projects.

To avoid a disruption in services and ensure continuity of services for the City’s existing construction projects, City staff is seeking City Council authorization to execute an agreement in an amount not to exceed $343,739 with MNS through December 31, 2025 as a sole source service provider. Procurement has confirmed the knowledgeable staff transitioning to MNS is an eligible cause of sole source procurement.
344
Scope of Services
The scope of services under the MNS agreement, which is the same scope Michael Baker performed, includes the following:

1. On-call environmental compliance services, as needed, through December 31, 2025 for future construction projects;

2. On-call labor compliance monitoring services for new projects with construction start dates commencing prior to December 31, 2025, not identified in the list of projects under item 3 below;

3. Labor compliance monitoring services for the following construction projects:
a. Labor compliance monitoring services for Dolores Huerta Gardens (formally known as Etting Road) through the end of construction. Dolores Huerta Gardens is a 100% affordable rental development with 56 units under construction and is located at 2161 East Etting Road, in Oxnard. It is being developed by Cabrillo Economic Development Corporation.
b. Labor compliance monitoring services for Cypress Place I through the end of construction. Cypress Place I is a 100% affordable rental development with 90 units under construction and is located at 5482 and 5536 Cypress Road in Oxnard. It is being developed by Peoples Self Help Housing. c. Section 3 labor compliance close out monitoring for Central Terrace Apartments. Central Terrace is a 100% affordable rental development with 87 units and is located at 217-235 E. 6th Street in Oxnard. It is being developed by Many Mansions.
d. Labor compliance monitoring for Casa de Carmen through the end of construction. Casa de Carmen is a mixeduse project with 56 permanent supportive housing units that are 100% affordable and a homeless shelter on the ground floor, the project is located at 241 W. Second Street in Oxnard. It is being developed by Community Development Partners.
e. Labor compliance monitoring for Cypress Place II through the end of the MNS contract term. Cypress Place II is a 100% affordable rental development with 64 units estimated to begin construction in Fall 2025. It is being developed by People’s Self-Help Housing.
f. Labor compliance monitoring for the Aspire Apartment through the end of the MNS contract term. Aspire is a 100% affordable rental development with 88 units estimated to begin construction in Fall 2025. It is being developed by Many Mansions.

STRATEGIC PRIORITIES
This agenda item supports the Quality of Life strategy. The purpose of the Quality of Life strategy is to restore and increase quality services and programs that enrich Oxnard's diverse community, promotes safe neighborhoods, encourages community engagement, and supports our residents in their efforts to improve their quality of life.

FINANCIAL IMPACT
Since the Michael Baker Agreement did not reach its maturity date of June 13, 2025, there is a sufficient balance remaining to cover the cost of the proposed MNS Agreement. There is a remaining balance of $352,208 remaining in the Michael Baker Agreement, which exceeds the requested $343,739 for the MNS agreement.

The Michael Baker Agreement was funded using various funding sources including: HOME, In-Lieu, CDBG, Successor Agency, Capital Fund (Housing Authority), and Permanent Local Housing Allocation (PLHA). The proposed MNS agreement would use the same sources, with the exception of the Capital Fund and PLHA because there are no Housing Authority or PLHA funded projects in this agreement. A new funding source, HOME-ARP, will be used for the Michael Baker Agreement which was not previously committed under the Michael Baker agreement.

The MNS agreement will be a multi-year agreement. In FY 2024-25 it is estimated that up to $119,239 will be used and up to $224,500 will be used in FY 2025-26. The total proposed MNS agreement budget in an amount not to exceed $343,739. This amount includes:
• $31,000 (not to exceed) for on-call environmental compliance services 345
• $312,739 (not to exceed) for labor compliance monitoring There is sufficient FY 2024-2025 budget available in :
$75,569 HOME funds,
$30,431 CDBG funds,
$169,000 HOME-ARP funds,
$18,000 Affordable Housing In-Lieu fee funds totaling, and $50,739 Low-and-Moderate Income Housing Asset funds
For Finance Use Only: $30,569 - HOME (Org. 2028105 53200 G2332), $37,000 - HOME (Org. 2028105 53200 G2336), $8,000 -HOME (Org. 2028101 53200 G2009), $15,431 - CDBG (2018105 53200 G2332), 15,000 - CDBG (2018101 53200 G2009, $169,000 HOME-ARP (Org. 2028101 53200 G2410), $8,000 - In-Lieu Fee Fund (Org. 70508105 53200), $10,000 - In-Lieu Fee Fund (Org. 70508105 53200 M2103), $50,739 Low-and-Moderate Income Housing Asset Fund (4208101 53200 M2104)

COMMITTEE OUTCOME
This item did not originate in Committee because it is a continuation of an item previously approved by City Council. The proposed agreement maintains the previous scope of work, for the same developments.

Prepared by: Emilio Ramirez, Housing Director

ATTACHMENTS

1. MNS Professional Services Agreement 32500194
346
Agreement No. 32500194
Page | 1

CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT

BETWEEN
THE CITY OF OXNARD AND MNS ENGINEERS, INC.

By this Consultant and Professional Services Agreement (“Agreement”), the City of Oxnard (“City”) agrees to engage the services of MNS Engineers, Inc. (“Consultant”), and Consultant agrees to perform the services for City as herein described, for the compensation, during the term, and otherwise subject to the covenants and conditions herein set forth. City and Consultant may be individually referred to as “Party” or collectively as the “Parties.”
RECITALS:

I. WHEREAS, Sandra Lee and Damien Delany have existing and prior working knowledge of current development projects in the city and expertise in labor compliance services for such development projects; and
II. WHEREAS, City is working with various developers to complete the construction of the aforementioned development projects which require labor compliance monitoring and anticipates starting construction on new development projects that will require labor compliance and environmental compliance services; and
III. WHEREAS, the City desires at this time to obtain interim labor compliance monitoring services for the City’s active construction projects inclusive of Casa de Carmen Residential Project, Dolores Huerta Gardens, Cypress Place 1, and Central Terrace with MNS Engineers, specifically with Sandra Lee and Damian Delany ensuring continuity of services; and IV. WHERAS, the City also desires to obtain interim on-call labor and environmental compliance services from MNS Engineers, Inc for any new projects that require these services during the term of this Agreement including but not limited to Cypress Place 2 and Aspire Apartments; and V. WHEREAS, Consultant represents that it is fully qualified and licensed to perform the consulting and professional services required for performance under this Agreement by virtue of its experience and the training, education, and expertise of its principals and its employees; and VI. WHEREAS, in light of the facts set forth above, the City desires to retain Consultant, as a sole source, to provide labor and environmental services on an independent contractor basis in accordance with the terms and provisions set forth in this Agreement.

NOW THEREFORE, IN CONSIDERATION OF THE COVENANTS, CONDITIONS, AND PROMISES

CONTAINED HEREIN AND FOR SUCH OTHER GOOD AND VALUABLE CONSIDERATION,

RECEIPT OF WHICH IS HEREBY ACKNOWLEDGED, THE PARTIES HERETO AGREE AS FOLLOWS:
1) SUMMARY DESCRIPTION OF SERVICES. On-call labor and environmental compliance consulting services.
2) PARTIES.
a) City, a general law and municipal corporation of the State of California, located at 300 West Third Street, Oxnard California 93030.
b) Consultant, a corporation of the State of California, located at 3850 Vine Street, Suite 110, Riverside, CA 92501.
3) TERM OF AGREEMENT.
a) From October 30, 2024 to December 31, 2025.
347
Agreement No. 32500194
Page | 2
b) Time is of the essence in this Agreement.
c) All services required of Consultant under this Agreement shall be completed on or before the end of the term of the Agreement.
4) AGREEMENT AMOUNT NOT TO EXCEED. The Agreement is entered into for an amount not to exceed $343,739 with a rate schedule as included in Exhibit B. 5) AGREEMENT EXHIBITS.
a) The following documents memorialized below are the only exhibits to this Agreement and are incorporated by reference as though fully set forth herein. In the event of a conflict between the Exhibits and this Agreement, the Agreement controls.
b) Exhibit A Scope of Services
c) Exhibit B Schedule of Compensation
d) Exhibit C Insurance Requirements: City Insurance Exhibit INS-A e) Exhibit D Living Wage Policy
6) DESIGNATED REPRESENTATIVES.
a) The designated representatives listed below shall be authorized to act on behalf of the named Party, be responsible for negotiations and contractual matters, and coordinate with each other to perform the Services under this Agreement. Additionally, Consultant’s services shall be performed or immediately supervised by the Consultant’s representative:
i) City ` Consultant
ii) Elsa Brown Damien Delany
iii) Development Manager Housing Practice Lead
iv) 805.385.7404 310.408.5052
v) [email protected] [email protected]
7) CONTRACTUAL PREREQUISITES.
a) This Agreement must first be executed by the Consultant, after which the Agreement shall be approved as to form by the City Attorney, then executed by the Mayor, or an authorized person on behalf of the City, and if executed by the Mayor shall also be executed by the City Clerk. b) Consultant is advised that any recommendation for Agreement award is not binding on City until the Agreement is fully executed and approved by City.
c) A request for modification of the terms, prior to execution of the Agreement, must be made in writing and presented to the designated representative of the City prior to the time this Agreement is executed.
d) All proof of a City tax certificate, insurance, and W-9 forms is required prior to execution of this Agreement.
e) Consultant shall not perform any work under this Agreement until a proof of insurance has been provided to the City as required by this Agreement.
8) CONSULTANT'S SERVICES.
a) Consultant shall perform the tasks, obligations, and services set forth in the “Scope of Services,” attached to and incorporated into this Agreement as “Exhibit A.” Once this Agreement is executed, the Scope of Services may only be modified by written Amendment pursuant to this Agreement. 348
Agreement No. 32500194
Page | 3
b) The services shall be coordinated with the designated City representative set forth in Exhibit A subject to the direction of the City Manager or Department Director. Consultant hereby designates its Project Manager as set forth in “Exhibit A” as the person responsible for the services who shall coordinate with City’s representative in executing the Scope of Services under this Agreement. 9) COMPENSATION. City shall pay Consultant for the services performed pursuant to the terms of this Agreement in the time and manner set forth in the “Schedule of Compensation,” attached to and incorporated into this Agreement as “Exhibit B.” City shall pay Consultant an amount not to exceed the amount is listed in Section 4 of this Agreement. Once this Agreement is executed, the Schedule of Compensation may only be modified by written Amendment pursuant to this Agreement, and may be subject to approval by the City Council.
10) PAYMENT & INVOICES. The City shall pay all undisputed portions of any applicable invoice within thirty (30) days after receipt of an invoice. In the event the City disputes one or more items in an invoice, the City shall, within thirty (30) days after receipt of such invoice, notify the Consultant of the items being disputed and the reasons therefore. The City may withhold payment for such disputed items until resolution of the dispute.
a) Payment Request. Consultant shall submit a payment request to City by the end of each calendar month listing the services provided, costs of those Services, and total amount due for the month.

Invoices may be emailed to [email protected]
b) Non-Appropriation of Funds. Payments to be made to Consultant by City for the services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted and unencumbered appropriation of City. In the event City does not appropriate sufficient funds for payment of the services beyond the current fiscal year, this Agreement shall cover payment for the services only up to the conclusion of the last fiscal year in which City appropriated sufficient funds and shall automatically terminate at that fiscal year’s conclusion. c) Consultant’s acceptance of final payment made pursuant to this Agreement shall constitute a release of City from all claims and liabilities for compensation to Consultant for anything completed, finished or relating to the services. City’s payment shall not constitute nor be deemed a release of the responsibility and liability of Consultant for the accuracy and competency of the information provided or the services performed hereunder, nor shall such payment be deemed to be an assumption of responsibility or liability by City for any defect or error in the services performed by Consultant and its employees, agents and subcontracted Consultants. d) Consultant shall provide City with a completed Request for Taxpayer Identification Number and Certification, as issued by the Internal Revenue Service. If any sales tax is due for the services performed by Consultant or materials or products provided to City by Consultant, Consultant shall pay the sales tax. City shall not reimburse Consultant for sales taxes paid by Consultant. 11) MODIFICATION OF AGREEMENT. This Agreement may be amended, modified, or otherwise altered, or its provisions waived, only upon mutual consent of the Parties by written amendment, and as authorized by the Oxnard City Code, Sections 4-59 and 4-60. 12) TERMINATION OF AGREEMENT. City may terminate this Agreement at any time, with or without cause and without penalty, upon fifteen (15) calendar days’ prior written notice pursuant to this Agreement. Such termination shall be effective on the date specified in the notice, or if no date is specified, then fifteen (15) calendar days from the date of the notice. City shall be liable to Consultant only for work done by Consultant up to and including the date of termination of this Agreement unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant may terminate this Agreement at any time during the term of the Agreement by giving the City sixty (60) calendar days’ prior written notice. 349
Agreement No. 32500194
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13) INDEPENDENT CONTRACTOR.
a) Consultant is and shall at all times remain, as to City, a wholly independent contractor. Neither City nor any of its employees or agents shall have control over the conduct of Consultant or any of its employees, except as stated in this Agreement. Consultant has and shall retain the right to exercise full control over the employment, direction, means of performance, location, compensation and discharge of all persons assisting Consultant. This Agreement shall not be interpreted to prevent or preclude Consultant from rendering any services for Consultant’s own account or to any other person or entity as Consultant in its sole discretion shall determine; provided, however, that performing such Services shall not materially interfere with the services the Consultant shall perform for the City. The City retains the right to provide general instructions to and observe the Consultant in the performance of all Services done on behalf of the City. b) Consultant and its employees, subconsultants, and agents have no authority, express or implied, to act on behalf of City in any capacity, to incur any debt, obligation or liability on behalf of City, bind City in any manner, or otherwise act on behalf of City as an agent. Consultant and its employees are not employees of City. Consultant and its employees are not entitled to receive from City any of the benefits or rights afforded employees of City, including but not limited to reserve leave, sick leave, vacation leave, holiday leave, compensatory leave, Public Employees Retirement System benefits, and health, life, dental, long-term disability and workers’ compensation insurance benefits. Consultant shall not, at any time or in any manner, represent that it or any of its agents, subconsultants, or employees are in any manner agents, subconsultants, or employees of City. 14) LAWFUL PERFORMANCE. Consultant shall abide by all federal, state, and local laws and regulations as may be related to the performance of duties under this Agreement. Consultant, at its sole expense, shall obtain and maintain during the term of this Agreement, all appropriate permits, licenses, and certificates that may be required in connection with the performance of Services under this Agreement.
15) SAFETY REQUIREMENTS. Consultant shall not perform any services for the City when the Consultant is impaired by alcohol or a controlled substance. When there is reasonable cause to believe that any person has violated this provision, that person shall be immediately removed from the premises and be subject to any applicable civil and criminal penalties under the Oxnard City Code and under state law. All work performed under this Agreement shall be performed in such a manner as to provide safety to the public. The City reserves the right to issue restraining or cease and desist orders to Consultant when unsafe or harmful acts are observed or reported relative to the performance of the work under this Agreement. The acceptance of Consultant's work by City shall not operate as a release of the Consultant from such standard of care and workmanship. 16) STANDARD OF PERFORMANCE; WARRANTY.
a) Consultant agrees to perform all services required by this Agreement in a professional and competent manner, in accordance with the degree of skill and diligence which is normally employed by reputable professionals performing similar Services under similar conditions in the same or similar locality. Such services shall also be performed in a manner which is reasonably satisfactory to the City, provided that discretion in determining what is satisfactory shall not alter the foregoing standard of care.
b) In accordance with the standard of care set forth in this Agreement, the Consultant agrees that it:
i) Has thoroughly reviewed and considered the Services and work to be performed; ii) Has reviewed the issues regarding the Scope of Services to be provided; iii) Has carefully considered how the services and related work should be performed; and 350
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iv) Fully understands the facilities, difficulties and restrictions associated with performance of the Services required by this Agreement.
17) OWNERSHIP OF CONSULTANT’S WORK PRODUCT, CONFIDENTIALITY & DISCLOSURE. Except for MNS pre-existing intellectual property, including but not limited to, concepts, data, materials and standard details, City shall be the owner of any and all technical documents and records, including, computations, plans, correspondence, and other pertinent data and information, both hard copy and electronic, gathered or prepared by Consultant in performance of this Agreement and shall be entitled to immediate possession of the same upon completion of the work under this Agreement, or at any earlier or later time when the same may be requested by City. a) Records and Inspections. The Consultant shall maintain full and accurate records, with respect to all Services and matters covered under this Agreement. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principles. The City shall have free access at all reasonable times to such records, both hard copy and electronic, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings, and activities.
b) Deliverables. The Consultant shall deliver to the City the studies, plans, specifications, or other documents as are identified in the Scope of Services; and Consultant shall, upon completion of all work or termination of this Agreement, submit to the City all information developed in the course of the Consultant's services. The Consultant shall, in such time and in such form as the City may require, furnish reports concerning the status of Services required under this Agreement. Consultant shall, upon request by City and upon completion or termination of this Agreement, deliver to the City all material furnished to Consultant by the City.
c) Ownership – Generally. All inventions, discoveries, enhancements, changes, or improvements of computer programs developed pursuant to this Agreement shall be the property of the City, and all patents or copyrights shall be assigned to the City, unless otherwise agreed. Consultant agrees that City may make modifications to computer software furnished by Consultant without infringing Consultant’s copyright or any license granted to City, unless otherwise agreed. d) Ownership of Documents. Every report, draft, work product, map, record, and other document reproduced, prepared, or caused to be prepared by the Consultant pursuant to or in connection with this Agreement shall be the exclusive property of the City. e) Confidentiality. Information that is exempt from disclosure to the public is confidential. This includes information relating to the past, present, or future affairs of the City or information belonging to a third party whose information is in the City’s possession or control under obligations of confidentiality. Consultant may be granted access to information that is exempt from disclosure to the public (Government Code Section 7920.505) and may contain “trade secrets” (Government Code Section 7924.510(f)) when it is necessary for Consultant to perform its obligations pursuant to this Agreement. If Consultant is granted such access to confidential information, Consultant shall not be considered to be a member of the public as that term is used in Government Code Section 7920.515.
f) Disclosure of Information. Consultant shall not disclose, publish, or authorize others to disclose or publish, design data, drawings, specifications, reports, or other information pertaining to the projects assigned to Consultant by the City or other information to which the Consultant has had access during the term of this Agreement without the prior written approval of the City during the term of this Agreement and for a period of two (2) years after the termination of this Agreement. g) No Warranty. Other than an obligation upon the City to deal in good faith, the City makes no warranties and shall bear no liability or responsibility for errors or omissions in any confidential 351
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information disclosed under this Agreement or for any business decisions made by Consultant in reliance on any Confidential Information disclosed under this Agreement. 18) NOTICE OF BREACH AND OPPORTUNITY TO CURE. Neither Party will be in breach of this Agreement where the breach is capable of being cured, or until written notice of the breach is received from the non-breaching Party. The Party charged with breach will have fifteen (15) calendar days from the date of receiving such notice in which to cure the breach or otherwise respond. If the circumstances leading to the charge that the Agreement was breached have not been cured or explained to the satisfaction of the other Party within fifteen (15) days from the date on which the breaching Party received notice of breach, the non-breaching Party may terminate this Agreement. Notice shall be given in the manner set forth in this Agreement.
19) NOTICE. All notices given or required to be given pursuant to this Agreement shall be in writing and may be given by personal delivery or by first-class mail. Notice sent by mail shall be addressed to each Party’s designated representative as set forth in this Agreement. When addressed in accordance with this Section, such notice shall be deemed given upon deposit in the United States mail, postage prepaid.

In all other instances, notices shall be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this Section.
20) INDEMNIFICATION, HOLD HARMLESS & DEFENSE.
a) Except as set forth in this Agreement, and to the fullest extent permitted by law as defined in CA Civil Code 2782.8, , Consultant shall defend, indemnify, and hold harmless the City, its officers, employees, representatives, (but not including the City’s construction contractors or other consultants) and agents (the “City Indemnitees”), from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and reasonable attorneys’ fees, for any personal injuries, deaths, or property damage, including property owned by the City (collectively “Claims”) to the extent such Claims arise out of Consultant’s negligence or willful misconduct in the performance of the Services described in this Agreement, unless such Claims are proven to be caused by the negligence or willful misconduct of the City Indemnitees. b) The City does not and shall not waive any rights that it may have against Consultant under this Section, because of the acceptance by the City, or the deposit with the City, of any insurance policy or certificate required pursuant to this Agreement. The hold harmless and indemnification provisions of this Agreement, shall apply regardless of whether said insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense described herein.
c) The obligation to indemnify and defend, as set forth in this Agreement, is binding on the successors, assigns, or heirs of Consultant and shall survive the expiration or any early termination of this Agreement.
d) Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant shall be solely responsible for, and shall save City harmless from, all matters relating to the payment of Consultant’s subcontractors, material suppliers, directors, officers, employees, agents and representatives, including compliance with social security requirements, federal and State income tax withholding, and all other regulations governing employer-employee relations, as applicable. City shall have the right to offset against the amount of any compensation due to Consultant under this Agreement any amount due to City from Consultant as a result of its failure to promptly pay to City any reimbursement or indemnification arising under this Section.
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21) INSURANCE. Consultant shall obtain and maintain during the performance of any Services under this Agreement the insurance coverages listed within “Exhibit C”, which is attached hereto and incorporated herein by this reference, unless the Risk Manager waives, in writing, the requirement that Consultant obtain and maintain such insurance coverages. Such insurance must be issued by a company satisfactory to the Risk Manager. Consultant shall, before performance of any Services pursuant to this Agreement, file with the Risk Manager evidence of insurance coverage as specified in “Exhibit C”.

Maintenance of insurance coverages by Consultant is a material element of this Agreement.

Consultant’s failure to maintain or renew insurance coverages or to provide renewal evidence shall be considered a material breach of this Agreement.
22) LIVING WAGE REQUIREMENTS. During the term of this Agreement, Consultant understands and agrees that if Living Wages are applicable, subject to the 2002 Oxnard City Council Living Wage Policy, attached as “Exhibit E” to this Agreement, Consultant will pay and provide the wages and benefits required therein to all of its employees engaged in whole or in part in performing the services provided for by this Agreement. The duty to pay the correct wage is the responsibility of the Consultant. 23) CONFLICT OF INTEREST. Consultant covenants that it does not have any interest, nor shall it acquire any interest, directly or indirectly, which would conflict in any manner with the performance of Consultant’s services under this Agreement. Consultant further covenants that in the performance of services under this Agreement, no officer, employee or agent of Consultant having such interest shall be employed by it. In the event the City determines that Consultant must disclose its financial interests by completing and filing a Fair Political Practices Commission Form 700, Statement of Economic Interests, Consultant shall file such Form 700 with the City Clerk’s Office pursuant to the written instructions provided by the City Clerk. Acquisition or maintenance of a conflicting interest by Consultant may result in termination of this Agreement by the City. 24) SUBCONTRACTING. If Consultant requires the assistance of a subcontractor to render any services under this Agreement, Consultant shall obtain prior written consent from the City before a subcontractor performs any service pursuant to this Agreement. All subcontractors shall be identified in the Scope of Work attached to this Agreement as “Exhibit A”. Consultant is fully responsible for satisfactory completion of all its subcontractors’ work. All subcontractors shall be properly licensed and insured; and bonded, if applicable. Consultant shall be responsible for all liabilities regardless of nature, type, or cause, arising out of or resulting from or in connection with subcontractor’s performance pursuant to this Agreement or subcontractor’s failure to comply with any of its obligations in connection with this Agreement.
25) DISPUTES. Except as otherwise provided in these provisions, any dispute concerning a question of fact arising under this Agreement, shall be decided by the City’s designated representative, who shall reduce this decision to writing and mail a copy to the Consultant. The decision of the City shall be final and conclusive unless Consultant requests mediation within ten (10) calendar days. Pending final decision of a dispute, the Consultant shall proceed diligently with the performance of the Agreement and in accordance with the decision of the City’s designated representative. 26) DISPUTE RESOLUTION. Should an unresolved dispute arise out of this Agreement, any Party may request that it be submitted to mediation. The Parties shall meet in mediation within a reasonable time not to exceed forty-five (45) days of a request. The mediator shall be agreed to by the mediating Parties.

In the absence of an Agreement on a mediator, the Parties shall each submit one name from mediators listed by the American Arbitration Association, the California State Board of Mediation and Conciliation, or other agreed-upon service. The mediator shall be selected by a “blindfold” process.

The cost of mediation shall be borne equally by both Parties. Neither Party shall be deemed the prevailing Party. No Party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once 353
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commenced by a meeting with the mediator, shall last until Agreement is reached by the Parties but not more than sixty (60) calendar days, unless the maximum time is extended in writing by both Parties. 27) ASSIGNMENT. This Agreement is for the professional services of Consultant. Any attempt by Consultant to assign the benefits or burdens of this Agreement without the prior written approval of the City shall be prohibited and shall be null and void. Consultant's services pursuant to this Agreement shall be provided by the Consultant’s designated representative or directly under his supervision, and Consultant shall not assign another to supervise the Consultant's performance of this Agreement without the prior written approval of City, by and through the City’s designated representative. 28) CARE OF WORK. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the services or as represented by the City, Consultant shall immediately inform the City of such fact and shall not provide any services, except at Consultant’s risk, until written instructions are received from the City.
29) REPORTS. Upon request by the City or as otherwise required by this Agreement, including but not limited to, the Scope of Services set forth in Exhibit “A”, Consultant shall prepare and submit reports to the City concerning Consultant's performance of the services required by this Agreement. 30) AUDIT. City shall have the option of inspecting, auditing or reproducing all records and other written materials used by Consultant in preparing its billings to City as a condition precedent to any payment to Consultant, or for other purposes relating to the Agreement. Consultant will promptly furnish all documents requested by City. Additionally, if this Agreement is in excess of $10,000, the State Auditor may examine and audit Consultant for a period of three years after final payment under the Agreement.

Regardless of whether a State audit is permitted, Consultant shall maintain and preserve all such records for a period of at least three years after final payment under the Agreement or until an audit has been completed and accepted by City, whichever occurs later. Consultant shall maintain all such records in City or to promptly reimburse City for all reasonable costs incurred in conducting the audit at a location other than in City, including but not limited to expenses for personnel, salaries, private auditor, travel, lodging, meals and overhead. Consultant shall include a copy of this Section in all contracts with its subcontractors, and Consultant shall be responsible for immediately obtaining those records or other written material from its subcontractors upon a request by the State Auditor or City. 31) ADVERTISING AND PUBLICITY Consultant shall not use the name of or refer to City directly or indirectly in any advertisement, news release, or professional or trade publication without prior written approval from the City. This section shall survive the termination of this Agreement. 32) NONDISCRIMINATORY EMPLOYMENT. Consultant shall not unlawfully discriminate against any individual based on race, color, religion or religious creed, national origin, ancestry, ethnic group identification, primary language, physical disability, mental disability, medical condition, genetic information, marital status, gender, gender identity, gender expression, sex, sexual orientation, age, immigration status, citizenship or military and veteran status. Consultant understands and agrees that it is bound by and will comply with all legal nondiscrimination mandates. For every subcontractor who will perform services, Consultant shall be responsible for such subcontractor’s compliance with this section.
33) COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition. 34) WAIVER. City’s review or acceptance of, or payment for, work product prepared by Consultant under this Agreement will not be construed to operate as a waiver of any rights City may have under this Agreement or of any cause of action arising from Consultant’s performance. A waiver by City of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character.
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35) FORCE MAJEURE. Neither the Consultant nor the City shall be responsible for any delay caused by any contingency beyond their control, including, but not limited to, war or insurrection, walkouts by the Party’s own employees, fires, natural calamities, riots, or demands or requirements of governmental agencies other than the City.
36) GOVERNING LAW. The terms of this Agreement shall be interpreted according to the laws of the State of California. Should litigation occur, venue shall be in the Superior Court of California, County of Ventura.
37) SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect and be enforceable. 38) INTEGRATED AGREEMENT. This Agreement and the attached exhibits referenced herein to this Agreement represent the entire understanding between the Parties. No verbal Agreement or implied covenant shall be held to vary the provisions of this Agreement. This Agreement shall bind and inure to the benefit of the Parties to this Agreement and any subsequent successors and assigns. 39) NO THIRD-PARTY BENEFICIARY. This Agreement shall not be construed to be an Agreement for the benefit of any third-party or parties, and no third party or parties shall have any claim or right of action under this Agreement.
40) AUTHORITY TO EXECUTE. Each Party hereto expressly warrants and represents that through its Designated Representative it has the authority to execute this Agreement on behalf of its corporation, partnership, business entity, or governmental entity, and warrants and represents that the Designated Representative has the authority to bind each Party to the performance of its obligations hereunder. 41) EXECUTION – COUNTERPARTS. This Agreement may be executed in any number of counterparts and each such duplicate counterpart shall constitute an original, but they shall not be effective nor enforceable unless and until it is executed with the handwritten signature or electronic signature of an authorized representative of each of the relevant Parties. No counterpart shall be deemed to be an original or presumed delivered unless and until the counterpart executed by the other Party to this Agreement is in the physical possession of the Party seeking enforcement thereof. 42) INCONSISTENT OR CONFLICTING TERMS. In the event of any contradictions or inconsistencies between any attached documents or exhibits incorporated by reference herein and the provisions of the Agreement itself, the terms of the Agreement shall control. Any exhibit that is attached and incorporated by reference shall be limited to the purposes for which it is attached, as specified in this Agreement. Any contractual terms or conditions contained in such exhibit imposing additional obligations on the City are not binding upon the City’s designated representative unless specifically agreed to in writing, and initiated by City’s designated representative, as to each additional contractual term or condition.
43) CAPTIONS AND HEADINGS. The captions and headings contained in this Agreement are provided for identification purposes only and shall not be interpreted to limit or define the content, scope, or intent of the provisions described under the respective caption or heading. 44) ACKNOWLEDGEMENT. By signing below, Consultant acknowledges that it has reviewed the City’s Professional Services Agreement terms and conditions and insurance requirements and that Consultant hereby agrees to full compliance.

SIGNATURES ON THE FOLLOWING PAGE
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IN WITNESS WHEREOF, the Parties have entered into this Agreement effective on the date as written in Section 4 and upon signature of all Parties.

City Consultant
☒John C. Zaragoza, Mayor1
☐Jennifer Yates, Purchasing2
Manager
Date 3Peter Minegar, AICP
VP/Planning
Date
ATTEST:

Rose Chaparro, CITY Clerk
(Only if Mayor authorizes)
Date Tanya Bilezikjian, Secretary Date

APPROVED AS TO FORM
Stephen M. Fischer, City Attorney
(Always required)
Date
1 The City Council must authorize and the Mayor must execute any agreement over $200,000. 2 The Purchasing Agent may execute any agreements up to $200,000. 3 The City requires the following for any contract:
• For a corporation, the signatures of the Board President, CEO or Vice President and of the Board Secretary, Assistant Secretary, CFO or Assistant Treasurer; • For an LLC, the signatures of at least two managers of the LLC (company directors, not lowerlevel managers); or • For a partnership, the signature of a partner. If the partnership is a limited partnership, the signer must be a general partner.

EXHIBIT A

CONSULTANT AND PROFESSIONAL SERVICE AGREEMENT
(CITY of Oxnard and MNS Engineers, Inc.)

SCOPE OF SERVICES
I. Scope of services will include the following:

1. Labor compliance monitoring services identified in the attached fee proposals and described in Section III below, for the following construction projects: Aspire Apartment Project, Casa de Carmen Residential Project, Cypress Place 1 Project, HOME-Funded Dolores Huerta Gardens Project, Central Terrace, and Cypress Place 2 Project; and

2. On-call labor compliance monitoring services, as needed and described in Section III below, for new construction projects not identified under item 1 above and that begin construction prior to the termination of this Agreement; and

3. On-call environmental compliance services, as needed and described in Section IV below, through the termination of this Agreement for future construction projects.

II. Consultant staff responsible for providing labor and environmental compliance monitoring services:

The people responsible for providing labor compliance services to the City on behalf of Consultant shall be Sandra Lee or Damien Delany. Environmental compliance services will be provided to the City by Consultant staff with expertise in environmental compliance services. Consultant shall provide services as outlined in the proposals below.

III. Consultant’s deliverables and method of providing labor compliance monitoring services to the City is identified below by Task:

Task 1. Pre-Construction
Consultant will assist the City with preparing the applicable project award documents that conform with the standards of the Office of Federal Contract Compliance Programs and any other applicable State, local, or HUD guidelines. Consultant will verify that the contractors are state licensed and bonded, maintain applicable workers compensation, and do not appear on the list of parties excluded from federal procurement or non-procurement programs. Consultant will coordinate the pre-construction meeting according to the City’s availability.

During the preconstruction meeting, Consultant will highlight any important labor standards requirements and disclose any changes or amendments to the requirements. Consultant will assist the contractors with the pre-construction compliance forms and ensure that the compliance forms reflect satisfactory level of information.

Deliverables: Applicable contract award documents, applicable prevailing wage decision, Section 3 Bid Evaluation, Section 3 Commitment and Economic Opportunity Plan, and Welcome Package.

Task 2. Construction
Certified Payroll Reporting – Consultant will collect and review weekly payrolls from each contractor on the project, this will include all lower tier subcontractors. Consultant will ensure that payrolls have been properly completed and reflect correct information such as trade and classification and group and period number, appropriate wage rates, fringes, and deductions. To reconcile craft hours, Consultant may also collect and review payroll supporting documents such as inspector logs, daily job logs, timesheets, and sign-in sheets.

Consultant will ensure that all contractors are employing and working apprentices in ratios that conform to the apprenticeship regulations. For each apprentice reported on payroll, documentation will be obtained to 357
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prove apprentices and trainees are registered with an approved apprenticeship program and hold current status throughout the construction phase of the project.

Weekly Payroll Log – Consultant will update this log to track the trades, wages, weekly labor hours, and Section 3 Worker and Targeted labor hours. This log will serve as a tool to track payroll information and status of the applicable contractor’s status of the Section 3 contractual goals.

Section 3 Worker and Targeted Worker Certifications – Consultant will collect and verify certifications for each craftworker listed on the applicable contractor payrolls. Consultant will verify if each craftworker is qualified to be counted towards the project-wide and Contractor-specific goals.

Site Visits – Consultant will conduct verifications of contractors working onsite. We will keep a log of verifications to confirm that all contractors are submitting labor compliance documents and payrolls.

Consultant will also conduct weekly onsite craftworker interviews to ensure that craftworkers feel that they are being paid the appropriate wage rate and fringes for their trade and classification. Consultant will conduct follow-up interviews with the same craftworkers to confirm that the wages/fringes being paid are no less than the applicable wage determination. Consultant will also verify that the required federal and state employee posters and DBA wage rates are posted onsite.

Status Report – Consultant will provide a monthly Labor Compliance Status Report that will outline each contractor’s compliance status with the project. Report will contain detailed description of contractors’ delinquencies, discrepancies (suspected violation), clearance of issues and recommendation for payment withhold for outstanding discrepancies or delinquencies. Payment withhold will be recommended when a contractor fails to respond and submit documents in a timely manner.

Additional Reports – Consultant will prepare the Semi-Annual and Annual HUD reports on behalf of the City.

Progress Meetings – Consultant will participate in progress meetings to provide status report of overall project compliance status and contractor-specific compliance status.

Project Compliance Files – All written documentation provided by Consultant for the purpose of labor compliance and Section 3 reporting to the City will be concise and organized in a manner that will be easily understood. All files related to the assigned project will be organized and ready to submit at the request from the City.

Deliverables: Project Compliance Files – originals and electronic copies, Weekly Payroll Log, Section 3 Reporting and Certifications, Onsite Employee Interviews, Craftworker Interview forms, and Labor Compliance Status Reports.

Task 3. Post-Construction
Once the construction has been completed, Consultant will work with contractors to properly close out their labor compliance and Section 3 requirements with the Project. If any issues arise during the time of compliance close-out, Consultant will notify the City. Consultant will work with contractors to remedy issues and assist contractors to submit their final compliance documents in a timely manner.

Consultant will advise the City when the labor compliance requirements have been satisfied and work with City in support of retention payment to the contractor.

Once the labor compliance files are complete, Consultant will prepare HUD Audit Files that will contain the necessary compliance documents to satisfy the HUD’s project compliance files guidelines. If it is requested by the City, Consultant will present the labor compliance files during the audit and walk the auditor through the entire project files and answer any questions. If the auditor requests any additional documentation, Consultant will gather the information and submit it to the auditor for final file review approval. Once final approval is received, MNS will deliver the entire labor compliance files to the City by the desired method of delivery.
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Consultant will provide labor compliance and Section 3 monitoring in a manner that minimizes the demands placed on the City staff.

Deliverables: Project Labor Compliance Files, Section 3 Final Reports, HUD Audit Files, Semi-Annual Labor Standards
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IV. On-call environmental compliance services provided by Consultant to City, as needed through the termination of this Agreement, will include the following:

Consultant shall provide on-call NEPA documentation compliance services in accordance with HUD NEPA regulations at Title 24, Part 58 of the Code of Federal Regulations (24 CFR Part 58), as well as the technical studies/reports required to address HUD standards (such as technical studies related to air quality, noise abatement, cultural resources and NHPA Section 106 compliance, and Floodplain Management 8-Step Process reports). As needed, Consultant shall prepare multiple CEQA and NEPA documents for HUDassisted affordable housing projects for the City to identify and address issues early in the process, conduct technically adequate and complete environmental analysis, create reader friendly environmental documents, and openly communicate with the City to ensure needs and expectations are met throughout the process. Consultant's work plan for completing NEPA documentation for a HUD-assisted project is described below.

In general, for projects funded, in part or in whole, by HUD-programs and do not fall into the categories of projects categorically excluded or exempt from NEPA evaluation per 24 CFR 58.34 and 24 CFR 58.35, Consultant shall prepare an Environmental Assessment (EA), the content of which would be consistent with HUD's recommended format for conducting EAs pursuant to 24 CFR 58. The analysis shall include all required determinations and compliance documentation for the laws and authorities at 24 CFR 58.6 and

58.5, as well as an analysis of additional factors, including the project's impacts on land development, socioeconomic factors, community facilities and services, and natural features. The following are the primary sections of the EA: Purpose and Need, Project Description, Existing Conditions and Trends, Statutory Checklist, Environmental Assessment Checklist, and Alternatives to the Proposed Action. An EA shall also include several HUD-required summary sections, including mitigation measures, additional studies performed, and list of sources, agencies, and persons consulted. Consultant has in-house experts that will prepare required technical studies and assist with required consultations to support the NEPA EA, including air quality specialists, noise specialists, and cultural resources specialists.

Upon preparation of the finalized public draft EA, Consultant shall prepare a combined Notice of Finding of No Significant Impact and Notice of intent to Request a Release of Funds (FONSI and NOI/RROF) and shall assist the City with the publication and public review process. Following the public review period, Consultant shall assist the City with preparation of the Request Release of Funds and 7015.15 Certification Form required to be submitted to HUD along with the Environmental Review Record (ERR) for their review and approval. Consultant will also enter environmental data into City's HUD Environmental Review Online System (HEROS) on behalf of the City, at the City’s request. 367
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CITY PROJECT MANAGER FOR THIS AGREEMENT:

Elsa Brown / 805.385.7404 / [email protected]
Safety
All work conducted by the Consultant and its representative shall conform to current applicable California Occupational Safety and Health Administration (CAL-OSHA) laws and regulations. Consultant shall maintain safety certifications and provide City with copies of training records.

Consultant must provide staff that has current confined space and hazardous materials training. Consultant must provide and Personal Protective Equipment (PPE) to staff as needed for working conditions.

Consultant must strive to maintain good public relations at all times. The work must be conducted in a manner, which will cause the least possible interference and annoyance to the public. Work must be performed by competent employees and supervised by an experienced, foreman or supervisor.

Accident Reporting
Consultant shall immediately notify the City of any accident, regardless of whether or not injury or damage is evident, involving the Consultant’s staff, vehicles, or equipment while on the work site. Consultant shall take photo documentation of damage and immediately report to appropriate City contact. Consultant shall document any damage that exists before the onset of work. The Consultant shall take photographs of existing damage and report to appropriate City contact prior to commencing any work. Any damage caused as a result of the Consultant’s actions shall be the sole responsibility of the Consultant to repair or pay in full for damages.

Invoicing and Billing
Invoicing for services rendered is required for proper payment. The work must be identified on the invoice. 368
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EXHIBIT B

CONSULTANT AND PROFESSIONAL SERVICE AGREEMENT
(CITY of Oxnard and MNS Engineers, Inc.)

SCHEDULE OF COMPENSATION AND COMMISSIONS FOR TRANSACTIONS For the term of this Agreement, City shall compensate Consultant a not-to-exceed total of $343,739.

Consultant shall provide labor compliance services at the rates listed below:

Job Classification Wage Hourly Rate
Labor Compliance Officer $ 135.00
Compliance Coordinator $ 85.00
Please be informed that the estimated labor compliance work hours are based on the available details provided by the City on September 9, 2024. The estimated work hours may be updated if the project scope of work changes and/or if more monitoring tasks are required.

MNS confirms that the hourly rates for our Labor Compliance services are flat rates locked in for the duration of each the project that is listed in this Fee Proposal.

Consultant shall provide environmental compliance services at the rates listed below:

Job Classification Wage Hourly Rate
Principal $290 - $325
Senior Project Manager $235 - $260
Project Manager $185 - $225
Principal Planner/Scientist $195 - $205
Senior Planner/Scientist $160 - $180
Associate Planner/Scientist $135 - $150
Assistant Planner/Scientist $95 - $130
Planning Technician $80 - $90
GIS Manager $150 - $175
GIS Technician $100 - $135
Administrative Support $75 - $100
Direct Expenses (Environmental Compliance):
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Use of outside consultants as well as copies, blueprints, survey stakes, monuments, computer plots, telephone, travel (out of area) and all similar charges directly connected with the work will be charged at cost plus fifteen percent (15%). Mileage will be charged at the current federal mileage reimbursement rate.

Overtime (Environmental Compliance): Overtime for non-exempt employees will be charged at 1.5 x hourly rate; overtime for exempt employees and other classifications will be charged at 1 x hourly rates. If overtime was ever required, we would discuss that with the City prior to authorizing overtime for staff.

Standard fee rates provided for each environmental compliance classification are locked in through December 31, 2025.

MNS will submit invoices on a monthly basis for labor and environmental compliance services. Invoices will be submitted by the tenth (10th) of the month and include a breakdown of employee position, name, rate, and hours worked. A detailed summary of the tasks performed (monitoring activities) will be attached as supporting documentation for the work hours reported on the invoice. 370
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EXHIBIT C

CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT
(CITY of Oxnard and MNS Engineers, Inc.)

INSURANCE REQUIREMENTS
Prior to contract approval, Consultant must procure, agree to maintain and supply evidence of insurance at the levels listed and in accordance with the other provisions listed in this document.

INSURANCE REQUIREMENTS FOR CONSULTANTS
(WITH ERRORS AND OMISSIONS REQUIREMENT)

1. Consultant shall obtain and maintain during the performance of any services under this Agreement the following insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of services hereunder by Consultant, its agents, representatives, employees or subconsultants.
a. Commercial General Liability Insurance, including Contractual Liability, in an amount not less than $1,000,000 combined single limit for bodily injury and property damage for each claimant for general liability with coverage equivalent to Insurance Services Office Commercial General Liability Coverage (Occurrence Form CG 0001). If a general aggregate limit is used, that limit shall apply separately to the project or shall be twice the occurrence amount; b. Business automobile liability insurance in an amount not less than $1,000,000 combined single limit for bodily injury and property damage for each claimant for automobile liability with coverage equivalent to Insurance Services Office automobile liability coverage (Occurrence Form CA0001) covering Code No. 1, “any auto;”
c. Professional liability/errors and omissions insurance appropriate to Consultant’s profession to a minimum coverage of $1,000,000, with neither Consultant nor listed subconsultants having less than $500,000 individually. The professional liability/errors and omissions insurance must include at least a oneyear extended reporting period, or longer upon request. d. Workers’ compensation insurance in compliance with the laws of the State of California, and employer’s liability insurance in an amount not less than $1,000,000 per claimant. Additionally, the workers’ compensation policy shall include a waiver of all rights of subrogation which the insurer may have against the City.

2. Consultant shall, prior to performance of any services, file with the Risk Manager certificates of insurance with original endorsements effecting coverage required by this Exhibit INS-A. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer on its behalf. The certificates and endorsements are to be on the attached forms or on other forms approved by the Risk Manager. All certificates and endorsements are to be received and approved by the Risk Manager before commencement of services. City reserves the right to require complete certified copies of all required insurance policies at any time. The certificates of insurance and endorsements shall be sent via email. If you have not received your request or are having difficulty with electronic upload, contact [email protected]

3. Consultant agrees that all insurance coverages shall be provided by a California licensed insurance carrier with an A.M. Best rating of A:VII or better and shall be endorsed to state that coverage may not be suspended, voided, canceled, or reduced in coverage without 30 days’ prior written notice to the Risk Manager. The Risk Manager shall not approve or accept any endorsement if the endorsement contains “best effort” modifiers or if the insurer is relieved from the responsibility to give such notice. 371
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5. The coverages provided to City shall be primary and not contributing to or in excess of any existing City insurance or self-insurance coverages (this must be endorsed). Additionally, the workers’ compensation policy shall include a waiver of all rights of subrogation which the insurer may have against the City. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its City Council, officers, employees and volunteers. The insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

INSTRUCTION FOR SUBMITTING INSURANCE CERTIFICATES AND ENDORSEMENT FORMS
Certificates of Insurance
The sample accord form on the following page is provided to facilitate your preparation and submission of certificates of insurance. You may use this or any industry form that shows coverage as broad as that shown on the attached sample. Please note the certificate holder address must be as shown on the attached sample accord form with the contract number and insurance exhibit identification information completed. Improperly addressed certificates may delay the contract start-up date because the City’s practice is to return unidentifiable insurance certificates to the insured for clarification as to the contract number. Cancellation provisions must be endorsed to the policy. Modifying the certificate does not change coverage or obligate the carrier to provide notice of cancellation.

Endorsement Forms
Original endorsements are required for commercial general liability and business automobile liability insurance policies and must be attached to the applicable certificate of insurance. City preference is that the Consultant/insurer use the endorsement forms which are attached. Substitute forms will be accepted, however, as long as they include provisions comparable to the sample accord form, subject to current insurance industry standards.
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EXHIBIT D

CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT
(CITY of Oxnard and MNS Engineers, Inc.)

LIVING WAGE POLICY
Pursuant to the Living Wage Policy adopted July 9, 2002 by the City Council and effective October 1, 2002, the City Manager and City Attorney are directed to include the following language in all standard Consultant and Professional Services contracts that may be governed by the Living Wage Policy. 1) Consultant shall compensate any employee of Consultant who provides services under this Agreement in accordance with the Living Wage Policy, attached hereto and incorporated herein by reference as the Living Wage Policy Exhibit. While this Agreement is in effect, Consultant shall pay such employee no less than $18.89 per hour for each hour that such employee provides services under this Agreement.

In addition, while this Agreement is in effect, Consultant shall provide to such employee no less than 96 hours of paid leave per calendar year.
2) Consultant agrees to post, at a location readily accessible to those employees providing services to the City, a copy of the Living Wage Policy adopted by City Council on July 9, 2002 and effective October 1, 2002.
3) If Consultant fails to compensate such employee pursuant to the Living Wage Policy, the City Manager or designee shall terminate this Agreement on written notice to Consultant, effective immediately. 4) In addition, if Consultant fails to comply with the Living Wage Policy in any manner, Consultant shall pay to City a fine of $500 and shall pay to any employee providing services under this Agreement a penalty of three times the amount or value of the compensation owed to such employee under the Living Wage Policy. Consultant shall pay such fine and penalty within fifteen (15) calendar days after the City Manager or designee provides written notice to Consultant of the amount owed.

CITY OF OXNARD LIVING WAGE REQUIREMENTS
EFFECTIVE JULY 1, 2023
Consultant shall compensate any employee of Consultant who provides services under this Agreement in accordance with the Living Wage Policy, attached hereto and incorporated herein by reference as Exhibit D. While this Agreement is in effect, Consultant shall pay such employee no less than $18.89 per hour for each hour that such employee provides services under this Agreement. This hourly rate shall be adjusted on July 1, 2024, and each July 1 thereafter, according to the percentage change in the Consumer Price Index, all items, prepared by the Bureau of Labor Statistics for the Los Angeles area relating to all urban consumers (CPI-U), index base 1982-84 = 100, comparing May of the previous year to May of the current year. In addition, while this Agreement is in effect, Consultant shall provide to such employee no less than 96 hours of paid leave per calendar year.
1) Consultant agrees to post, at a location readily accessible to those employees providing services to the City, a copy of the Living Wage Policy adopted by the Oxnard City Council on July 9, 2002 and effective October 1, 2002.
2) If Consultant fails to compensate such employee pursuant to the Living Wage Policy, the City Manager or designee shall terminate this Agreement on written notice to Consultant, effective immediately. 3) In addition, if Consultant fails to comply with the Living Wage Policy in any manner, Consultant shall pay to City a fine of $500 and shall pay to any employee providing Services under this Agreement a penalty of three times the amount or value of the compensation owed to such employee under the Living Wage Policy. Consultant shall pay such fine and penalty within fifteen (15) calendar days after the City Manager or designee provides written notice to Consultant of the amount owed. 376

CITY COUNCIL AGENDA REPORT

REPORTS
AGENDA ITEM NO. M.1
DATE: October 29, 2024
TO: City Council
FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected] SUBJECT: Public Project Agreement 32500182 with Security Paving Company, Inc. for Rice Avenue/Fifth Street/State Route 34 Grade Separation Project, Specification No. PW 18-47. (10 minutes)

RECOMMENDATION
That the City Council approve and authorize:

1. A total amount of $80,349,567.20 in Project funds for the Rice Avenue/Fifth Street/Route 34 Grade Separation Project, Specification No. PW 18-47; and

2. The Mayor to Execute an Agreement with Security Paving Company, Inc. in the amount of $76,523,397.20 and a Project contingency amount of $3,826,170 (5%) with Security Paving Company, Inc. for a total not to exceed value of $80,349,567.20 for the Project.
(This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.) Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/8- rbV6a8F5g

BACKGROUND
The Rice Avenue/Fifth Street/State Route 34 Grade Separation (Project) will construct a new six-lane bridge on Rice Avenue in order to grade-separate the Fifth Street/State Route 34 intersection and railroad crossing. The new facility will be aligned approximately 250 feet east of the existing Rice Avenue between Sturgis Road and Wooley Road. The Project will include a connector road, two new traffic signals, traffic signal improvements at Sturgis Road, Class II on-street bicycle lanes, sidewalks, and ADA improvements. The California Public Utilities Commission (CPUC) lists this Project on the Grade Separation Priority List as it will enhance safety by eliminating conflicts among vehicles, pedestrians, bicyclists and trains at the Union Pacific Railroad crossing. The Project will also relieve congestion, reduce emissions, and facilitate commerce by improving access to the Port of Hueneme.

Since the Project began, the City received grant awards totaling over $135M. The most significant funding is from the State Senate Bill 1 Trade Corridor Enhancement Program (TCEP). Assemblymember Jacqui Irwin advocated on behalf of the City for TCEP, which provided over $94.6M for design, right-of-way acquisition, and construction. The Ventura County Transportation Commission (VCTC) also applied for a $15M grant from the California State Transportation Agency’s Port and Freight Infrastructure/High-Priority Grade Crossing Improvement and Separation program, and $5M was awarded from CPUC Section 190 Grade Separation Program funding. These state grant funding sources will be used for the construction contract and construction management/design support contracts.

The Project award will include furnishing all necessary labor, materials, equipment and other incidental and appurtenant Work to complete the Project. All work shall be done in accordance with the 2023 State of California Department of Transportation (Caltrans) Standards.
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Capital Improvement Program (CIP) Reference:

Project No. C1301 – Rice Avenue & Fifth Street Railroad Grade Separation PW 18-47 - CIP 2025-2029 - Adopted June 4, 2024 – Page 119.

DISCUSSION
The notice inviting formal bids (NIFB) on the Project was published on June 6, 2024, and all bids were due August 26, 2024. The City received the following bids:

SECURITY PAVING COMPANY, INC. $76,523,397.20
C.A. RASMUSSEN, INC: $79,317,304.30
STACY AND WITBECK, INC.: $93,117,939.00
The lowest bidder is Security Paving Company, Inc. and its bid is responsive to the City’s NIFB. Following this determination, procurement staff reviewed all documentation received from Security Paving and its subcontractors.

Procurement staff verified possession of required currently valid licenses, reviewed the federal Occupational Safety and Health Administration (OSHA) website for safety violations, and verified registration with the California Department of Industrial Relations (DIR). Based upon the available information and research performed to date, staff believes that the contractor is capable of satisfactorily completing the project. Thus, staff recommends that the City Council award the contract for this Project to Security Paving Company, Inc.

In addition to the project award amount of $76,523,397.20, staff recommends authorizing $3,826,170 for project contingency (5% of the contract costs). In this case, the contingency request is less than the City’s typical 10% due to the magnitude of the contract. Caltrans typically awards contracts with a 3% contingency, however, the City is being conservative by recommending 5%. Construction management services and design support services are recommended for award through separate staff reports and agenda items at the October 29, 2024 Council Meeting.

The total estimated cost of the construction of the Project is $80,349,567.20. Engineering design support services and construction management costs are presented separately for the City Council’s consideration.

The work is tentatively scheduled to begin in November 2024 and continue to June 2028. This includes 100 days for material submittals, which occur prior to on-site work, and 780 construction working days. Contract time is absent any delays due to supply chain issues, unforeseen site conditions, or weather. The construction management team will work closely with the adjacent businesses including Northgate Business Park, Seagate Business Park, McInnes Ranch, and others to keep them informed of the project schedule and traffic pattern changes. General project information including lane closures and detours will be disseminated through various methods including a dedicated webpage and social media to help keep the public informed. Additionally, the Project will have 24-hour streaming video of the construction progress.

FINANCIAL IMPACT
The total cost for the construction of the Project is $80,349,567.20 which includes the construction agreement and contingency. The Rice Avenue/Fifth Street/Route 34 Grade Separation Project, Specification No. PW 18-47 has an available capital outlay (Fund 301) project budget of approximately $98.7M from the State Grant Fund (210) to fund this agreement.

For Finance Use Only: Capital Outlay Fund (Org. 3013102 Obj. 49300 / 53270, 53200 & 56050); State / Local Grant Fund (Org. 2101001 Obj. 59800) Project C1301
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COMMITTEE OUTCOME
This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.

Prepared by: Debbie O'Leary, Transportation Planner

ATTACHMENTS

1. Agreement 32500182

2. Presentation
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Agreement No. 32500182
1 CONSTRUCTION CONTRACT FOR
RICE AVENUE/FIFTH STREET/STATE ROUTE 34 GRADE SEPARATION SPECIFICATION NO. PW 18-47

BY AND BETWEEN

THE CITY OF OXNARD AND
SECURITY PAVING COMPANY, INC.

THIS CONSTRUCTION CONTRACT (the “Contract”) is made and entered this ______ day of _____________, 2024 (“Effective Date”), by and between the CITY OF OXNARD, a California municipal corporation (“City”) and SECURITY PAVING COMPANY, INC. (“Contractor”). Contractor’s license number is 116307. The City and Contractor are sometimes hereinafter referred to as a “Party” and collectively referred to as the “Parties.”
WHEREAS, the City requires construction of the Rice Avenue/Fifth Street/State Route 34 Grade Separation as more fully described in the bid package issued by the City for Specification No. PW 18-47 (the “Project”); and
WHEREAS, on June 06, 2024, the City issued a Notice Inviting Bids and Contract Documents to prospective bidders for the Project. In response, Contractor submitted a Bid which the City determined to be the lowest responsive and responsible bid; and
WHEREAS, Contractor is a duly organized Corporation in good standing in the State of California, and represents that it has the background, knowledge, experience, expertise and resources to perform the Work and other obligations encompassed by this Contract; and WHEREAS, at its meeting held on ________________________, the Oxnard City Council duly accepted Contractor’s Bid Proposal for the Project and directed that a written agreement for the Project be entered into with Contractor; and
WHEREAS, in light of the facts set forth above and the certifications made by Contractor as part of its Bid, the City desires to retain Contractor to perform the construction Work for the Project as set forth in this Contract and in the Contract Documents, as hereinafter described.

NOW, THEREFORE, IN CONSIDERATION OF THE COVENANTS, CONDITIONS, AND PROMISES

CONTAINED HEREIN AND FOR SUCH OTHER GOOD AND VALUABLE CONSIDERATION, THE PARTIES HERETO AGREE AS FOLLOWS:

1. RECITALS
The Recitals set forth above are true and correct and are hereby incorporated into this Contract by this reference, as though set forth herein.
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2 2. CONTRACT DOCUMENTS; ORDER OF PRECEDENCE
A. Contract Documents. The Contract Documents consist of the following documents, all of which are either attached hereto as exhibits or are incorporated herein by this reference. Said Contact Documents are complementary; what is called for in one is binding as if called for in all, and together constitutes Contractor’s performance obligations:

1. Governing ranking of Contract parts in descending order is:

1.1. Contract and its attached Exhibits, subject to the limitations in Sections 10 and 24 with respect to Exhibit “A” (Contractor’s submitted Bid Proposal as accepted by the City);

1.2. Permits

1.3. Change Orders

1.4. Special provisions

1.5. Project plans

1.6. Standard specifications

1.7. Revised standard plans

1.8. Standard plans

1.9. Supplemental project information

1.10. Bid Addenda issued by the City;

1.11. Notice Inviting Bids and Instructions to Bidders;

2. Written numbers and notes on a drawing govern over graphics

3. Detail drawing governs over a general drawing

4. Specific specification governs over a general specification

5. Specification in a section governs over a specification referenced by that section

6. Bid Forms

7. Performance Bond

8. Payment Bond

3. CONTRACTOR’S OBLIGATIONS
A. Contractor will perform all of the Work required for the Project, as specified in the Contract Documents. Contractor must provide, furnish, and supply all things necessary and incidental for the timely performance and completion of the Work, including all necessary labor, materials, supplies, tools, equipment, transportation, onsite facilities, and utilities, unless otherwise specified in the Contract Documents. Contractor must use its best efforts to diligently prosecute and complete the Work in a professional and expeditious manner and to meet or exceed the performance standards required by the Contract Documents, and to the satisfaction of the Public Works Director or his/her designee (hereinafter the “Project Manager”).

B. Until the acceptance of the Work, the Contractor shall have the responsible charge and care of the Work and of the materials to be used therein, (including materials for which partial payment has been received or materials which have been furnished by the Owner), and shall bear the risk of injury, loss or damage to any part thereof by the action of the elements or from any other cause, whether arising from the execution or from the nonexecution of the Work.

C. The Contractor shall rebuild, repair, restore, and make good all injuries, losses, damages to any portion of the Work or the materials occasioned by any cause before its completion and acceptance, and shall bear the expense thereof. Where necessary to protect the Work or materials from damage, the Contractor shall, at the Contractor’s expense, provide suitable 381
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3 drainage and erect such temporary structures as are necessary to protect the Work or materials from damage.

D. The suspension of the Work from any cause whatever shall not relieve the Contractor of his responsibility for the Work and materials as herein specified. If ordered by the Owner’s Representative, the Contractor shall, at the Contractor’s sole cost and expense, properly store materials which have been partially paid for by the Owner or which have been furnished by the Owner. Such storage by the Contractor shall be on behalf of the Owner, and the Owner shall, at all times, be entitled to the possession of such materials, and the Contractor shall promptly return the same to the site for the work when requested. The Contractor shall not dispose of any of the materials so stored, except with written authorization from the Owner.

E. In an emergency affecting the safety of life or property, including adjoining property, the Contractor, without special instructions or authorizations, is authorized to act at the Contractor’s discretion to prevent such threatened loss or injury, and shall so act as though instructed to do so by the Owner.

F. Notwithstanding the foregoing provisions of this article, the Contractor shall not be responsible for the cost of repairing or restoring damage to the work, which damage is determined to have been proximately caused by an Act of God, in excess of five (5) percent of the contracted amount, provided the work is built in accordance with accepted and applicable building standards and the approved Plans and Specifications.

1. “Acts of God” shall include earthquakes in excess of a magnitude of 3.5 on the Richter Scale, wildfires and tidal waves.

4. LICENSES REQUIRED
A. The Contractor shall possess a valid Class A Contractor’s license issued by California State Contractors License Board.

B. If traffic control in a construction zone is required, it must be performed by a State of California Construction Zone Traffic Control Contractor, Specialty License Classification C-31.

C. In accordance with Section 7028.15 of the Business and Professions Code, all Contractors shall be licensed in accordance with the laws of the State of California and any Contractor or Subcontractor not so licensed is subject to the penalties imposed by such laws.

D. The Contractor will also be required to possess a City of Oxnard business license at the time of Contract award.

5. CONTRACT PRICE; PAYMENT AND RETENTION
A. As full and complete compensation for Contractor’s timely performance and completion of the Work in strict accordance with the terms and conditions of the Contract Documents, City will pay Contractor Seventy-Six Million Five Hundred Twenty-Three Thousand Three Hundred NinetySeven Dollars and Twenty Cents, ($76,523,397.20) (the “Contract Price”) for all of Contractor’s direct and indirect costs to perform the Work, including all labor, materials, supplies, equipment, taxes, insurance, bonds and all overhead costs, in accordance with Contractor’s Bid Proposal (attached hereto as Exhibit “A”) subject to the provisions of this Contract and the Contract Documents.
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4 B. Procedures relating to payment and retention are set forth in the Special Provisions.

6. CONTRACT TIME; NOTICE TO PROCEED; TERM
A. Contract Time. The Work under this Agreement shall be diligently prosecuted to completion before expiration of seven hundred eighty (780) Working Days, after the issuance of the Notice to Proceed. The City will not issue a Notice to Proceed to the Contractor until this Contract, including payment and performance bonds, insurance documents, business tax certificate have been executed and/or approved by the City.

B. Notice to Proceed. No work, service, material, or equipment shall be performed or furnished under this Contract unless and until a Notice to Proceed has been given to the Contractor by the City. Contractor shall commence Work pursuant to the Contract Documents and as directed by the City in the Notice to Proceed, and diligently execute the same to completion within the Contract Time. Any Work that is done by the Contractor in advance of such time shall be considered as being done at the Contractor’s own risk and responsibility, and as a consequence will be subject to rejection.

C. Term. The Contract is effective as of the Effective Date listed, and shall remain in full force and effect until the Contractor has completed all Work pursuant to the Contract Documents, the City has accepted all Work, and the Contract Term has ended, unless the Contract has been otherwise terminated by the City.

7. DISPUTE RESOLUTION AND CLAIMS PROCEDURES
A. Public Contract Code Section 9204. For purposes of any Public Works Claims filed by a Contractor or Subcontractor (as those terms are defined in Public Contract Code Section 9204) under this Contract, the claims procedures in Public Contract Code Section 9204 (“Section 9204”) and the provisions of this Section shall apply.

1. In the event of a Section 9204 Public Works Claim, Contractor may not stop working pending resolution of the dispute, but must continue to comply with its duty to diligently prosecute the performance and timely completion of the Work during the Section 9204 process.

2. Any Public Works Claims not resolved by the Section 9204 procedures (and/or any tort claims) shall be subject to the provisions of the Government Claims Act (Government Code section 810 et seq.).

B. Public Contract Code Section 20104 et al. For purposes of any Public Works Claims of three hundred and seventy-five thousand dollars ($375,000) or less filed by a Contractor or Subcontractor (as those terms are defined in Public Contract Code Section 9204), the claims procedures in Public Contract Code Section 20104.2 and the provisions of this Section shall apply.

1. In the event of a Section 20104 Public Works Claim, Contractor may not stop working pending resolution of the dispute, but must continue to comply with its duty to diligently prosecute the performance and timely completion of the Work during the Section 20104.2 process.

2. Any Public Works Claims not resolved by the Section 20104.2 procedures (and/or any tort claims) shall be subject to the provisions of Section 20104.4 and the Government Claims Act (Government Code section 810 et seq.).
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5 C. For disputes or claims that do not constitute Public Works Claims, City and Contractor agree to comply with the following process:

1. Each Party shall designate a senior management or executive level representative to negotiate any dispute.

2. The representatives shall attempt, through good faith negotiations, to resolve the dispute by any means within their authority.

3. If the issue remains unresolved after ten (10) days of good faith negotiations, the Parties shall attempt to resolve the disagreement by negotiation between the legal counsel for each Party.

If the above process fails, the Parties may mutually agree to engage in non-binding mediation or arbitration in which the Parties equally share the costs of any mediator or arbitrator, or may proceed with suit or other remedies, subject to the provisions of subparagraph (5) of this Subsection and other applicable provisions and laws.

4. The alternative dispute resolution process set forth herein is a material condition to Contract and must be exhausted as an administrative remedy prior to either Party initiating legal action.

5. The provisions of the Government Claims Act (Government Code section 810 et seq.) are also required prior to initiating suit against the City.

8. TERMINATION OF AGREEMENT FOR CONVENIENCE
A. The City may, by providing thirty (30) days' advance written notice to Contractor, terminate this Agreement in whole or in part, whenever the City shall determine that such termination is in the best interests of the City, or when it becomes impracticable or impossible to proceed, or because of conditions or events beyond the control of the City. Any such termination shall be effected by delivery to Contractor of a Notice of Termination for Convenience, specifying the extent to which performance of Work under this Agreement is terminated, and the date upon which such termination becomes effective. Upon such termination, the obligations of the Contractor for portions of the Work already performed shall continue.

B. Upon receipt of a Notice of Termination for Convenience, the Contractor shall, unless the notice directs otherwise, do the following:

1. Immediately discontinue the Work to the extent specified in the notice.

2. Place no further orders or subcontracts for materials, equipment, services, or facilities, except as may be necessary to complete such portion(s) of the Work that are not to be discontinued.

3. Promptly cancel, on the most favorable terms reasonably possible, all subcontracts to the extent that they relate to the performance of the discontinued portion of the Work.

4. Thereafter do only such Work as may be necessary to preserve and protect the Work already in progress and to protect materials, plants, and equipment on the Project site or in transit thereto.

C. Upon such termination, the Contractor will be paid without duplication for:

1. Work completed in accordance with the Contract Documents prior to the effective date of the Notice of Termination for Convenience;

2. Reasonable costs incurred in settlement of terminated contracts with Subcontractors, suppliers and others; and

3. Reasonable expenses directly attributable to termination. 384
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6 The Contractor shall submit a final termination settlement proposal to the City no later than ninety (90) days from the effective date of termination, unless extended in writing by the City, upon written request by the Contractor. If the Contractor fails to submit a proposal, the City may determine the amount, if any, due the Contractor as a result of the termination. The City will pay the Contractor the amount it determines is reasonable. If the Contractor disagrees with the amount determined by the City as being reasonable, the Contractor shall provide notice to the City within thirty (30) Days of receipt of payment. Any amount due shall be subject to the dispute resolution provisions set forth in the Contract Documents.

D. Contractor shall include provisions in all of its subcontracts, purchase orders, and other contracts permitting termination for convenience by Contractor on terms that are consistent with this Contract and that afford no greater rights of recovery against Contractor than are afforded to Contractor under this Section 7.

9. TERMINATION FOR CONTRACTOR’S DEFAULT
A. Default. The City may terminate this Contract for Contractor’s default as set forth in this Section.

The City will consider the Contractor in default of this Contract if, prior to the City’s acceptance of the Work, the Contractor:

1. becomes insolvent, assigns its assets for the benefit of its creditors, is unable to pay its debts as they become due, or is otherwise financially unable to complete the Work;

2. abandons the Work by failing to report to the Work site and diligently prosecute the Work to completion;

3. disregards written instructions from the City or materially violates provisions of the Contract Documents;

4. fails to prosecute the Work according to the schedule approved by the Engineer,

5. disregards laws or regulations of any public body having jurisdiction, or

6. commits continuous or repeated violations of regulatory or statutory safety requirements.

Notices, and other written communications regarding default between the Contractor, the City, and the Surety shall be transmitted in accordance with Section 25 (“NOTICES”) of this Contract.

B. Notice and Opportunity to Cure. The City will issue a written notice to cure the default to the Contractor and its Surety. The Contractor shall commence satisfactory corrective actions within five (5) Working Days after receipt. If the Contractor fails to commence satisfactory corrective action within five (5) Working Days after receipt of the notice to cure, or to diligently continue satisfactory and timely correction of the default thereafter, the City will consider the Contractor in default of the Contract and:

1. will terminate the Contractor’s right to perform under the Contract by issuing a written notice of termination for default to the Contractor and its Surety;

2. may use any materials, equipment, tools or other facilities furnished by the Contractor to secure and maintain the Work site, and

3. may furnish labor, equipment, and materials the City deems necessary to secure and maintain the Job Site;
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7 C. Remedies Cumulative. The provisions of this Section shall be in addition to all other legal rights and remedies available to the City. Termination of this Contract will not relieve the Surety of its obligation for any just claims arising out of the Work performed.

10. PREVAILING WAGE
A. Compliance with State Prevailing Wage Requirements. Pursuant to Labor Code Section 1773, the City has obtained the prevailing rate of per diem wages and the prevailing wage rate for holiday and overtime work applicable in Ventura County, California from the Director of the Department of Industrial Relations (DIR) for each craft, classification, or type of worker needed to perform the Work required under this Contract. A copy of these prevailing wage rates are on file at the City’s Finance Department/Purchasing Division and shall be made available for review to any interested party on request. In addition, a copy of the prevailing rate of per diem wages may be obtained via the internet at: http://www.dir.ca.gov/DLSR/PWD. Contractor and all Subcontractors shall pay not less than said specified State of California rates to all workers employed by them in the execution of the Work contemplated by this Contract, including workers performing Work covered by under Labor Code Sections 1720 and 1720.9. Contractor shall be responsible for using the correct and current prevailing wage rates. Contractor shall be solely responsible for using the correct wage decision or determination and performing accordingly. An error on the part of any awarding body does not relieve the Contractor from the responsibility for payment of the correct prevailing wage.

B. Conflict. It is further expressly agreed by and between the Parties hereto that should there be any conflict between the terms of this Section 10 and the provisions of Exhibit “A”, the terms of this Section 10 shall control and nothing herein shall be considered as an acceptance of the terms of Contractor’s Submitted Bid Proposal conflicting with the requirements of this Section 10.

C. Payroll Records. Contractor must comply with the provisions of Labor Code sections 1776 and 1812 and all implementing regulations, including without limitation, those set forth in Title 8 of the California Code of Regulations, Section 16000 et seq. (hereinafter the “Regulations”), which are fully incorporated by this reference, including requirements for electronic submission of payroll records to the DIR.

1. Contractor and Subcontractor Obligations. Contractor and each Subcontractor must keep accurate payroll records, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed in connection with the Work. Each payroll record must contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:
a. The information contained in the payroll record is true and correct; and b. Contractor or the Subcontractor has complied with the requirements of Labor Code §§ 1771, 1811, and 1815 for any Work performed by its employees on the Project.

2. Certified Record. A certified copy of an employee’s payroll record must be made available for inspection or furnished to the employee or his or her authorized representative on request, to City, to the Division of Labor Standards Enforcement, to the Division of Apprenticeship Standards of the DIR, and as further required by the Labor Code. 386
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8 3. Enforcement. Upon notice of noncompliance with Labor Code § 1776, Contractor or Subcontractor has ten days in which to comply with the requirements of this section. If Contractor or Subcontractor fails to do so within the ten-day period, Contractor or Subcontractor will forfeit a penalty of $100.00 per day, or portion a day, for each worker for whom compliance is required, until strict compliance is achieved. Upon request by the Division of Apprenticeship Standards, or the Division of Labor Standards Enforcement, these penalties will be withheld from payments then due to Contractor.

D. Apprentices. Contractor is responsible for compliance with the requirements governing employment and payment of apprentices, as set forth in Labor Code section 1777.5, which is fully incorporated by reference.

E. Notices. Pursuant to Labor Code section 1771.4, Contractor is required to post all Job Site notices, including prevailing wage rates and other notices as required by regulation.

F. Other Labor Requirements. Contractor has the responsibility for and shall comply with all other requirements of California Labor Code Section 1720 et seq., the Regulations, and all other applicable State labor laws. Contractor further acknowledges and agrees that it will be independently responsible for reviewing the applicable laws and regulations and effectuating compliance with those laws. Contractor will require the same of all its Subcontractors.

G. Statutory Penalties. The statutory penalties for failure to pay prevailing wage or to comply with State wage and hour laws will be enforced as follows:

1. Pursuant to Labor Code section 1775, the Contractor and any Subcontractor under it shall forfeit as a penalty to the City not more than two hundred dollars ($200.00), for each calendar day, or portion thereof, for each worker paid less than the prevailing wage rate as determined by the Director of the DIR for such work or craft in which such worker is employed for any public work done under this Contract by it or by any Subcontractor under it. The difference between such prevailing wage rate and the amount paid to each worker for each calendar day or portion thereof, for which each worker was paid less than the prevailing wage rate, shall be paid to each worker by the Contractor.

2. The Contractor or Subcontractor shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the execution of this Contract by the respective contractor or Subcontractor for each calendar day during which the worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of this Subsection. In awarding any contract for public work, Contractor must forfeit to City twenty-five dollars ($25.00) per day for each worker who works in excess of the minimum working hours when Contractor does not pay overtime. In accordance with the provisions of Labor Code Sections 1810 et seq., eight (8) hours is the legal working day.

H. DIR Monitoring. Pursuant to Labor Code § 1771.4, the Contract for this Project is subject to compliance monitoring and enforcement by the DIR.

I. DIR Registration. Pursuant to Labor Code sections 1725.5 and 1771.1, the Contractor and its Subcontractors must be registered with the DIR prior to the execution of a contract to perform public works. By entering into this Contract, Contractor represents that it is aware of the registration requirement and is currently registered with the DIR. Contractor shall maintain a 387
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9 current registration for the duration of the Project. Contractor shall further include the requirements of Labor Code sections 1725.5 and 1771.1 in any subcontract and ensure that all Subcontractors are registered at the time this Contract is entered into and maintain registration for the duration of the Project.

11. LIQUIDATED DAMAGES
If Contractor fails to complete the Work within the Contract Time, City will assess liquidated damages in the amount of sixteen thousand dollars ($16,000.00) per day for each Calendar Day of unexcused delay in completion, and such liquidated damages may be deducted from City’s payments due or to become due to Contractor under this Contract.

12. COMPLIANCE WITH LAWS
Contractor shall comply with all Laws applicable to the performance of the Work required by the Contract Documents, including any rule, regulation, or bylaw governing the conduct or performance of Contractor, its employees, officers, board members, agents, independent contractors, and Subcontractors. Unless otherwise specified in the Contract Documents, all required permits and licenses, including a City business license, shall be held or obtained by the Contractor at its sole expense and prior to commencing any Work hereunder.

13. WORKERS’ COMPENSATION CERTIFICATION
Pursuant to Labor Code § 1861, by signing this Contract, Contractor certifies as follows: “I am aware of the provisions of Labor Code § 3700 which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the Work on this Contract.”

14. INSURANCE
Contractor shall procure and maintain at its own expense at all times during the period covered by this Contract (and through the one-year guarantee period following the date of City’s acceptance of the Project) the following policies of insurance as approved by the City’s Risk Manager as set forth in INS-R attached as Exhibit B to this Contract.

15. STATE GRANT CONTRACT PROVISIONS.

Contractor acknowledges that the Project is being funded in part with Trade Corridor Enhancement Program (TCEP); Port and Freight Infrastructure Program (PFIP); and Railroad Grade Separation Fund (Section 190), pursuant to certain Agreements between the City and State of California, acting through Caltrans, as amended if required (herein referenced as Master Agreement). Agreement was included in Section D of the Bid Package for the Project and is attached to this Contract as “Exhibit D” and incorporated by reference as if fully set forth herein. The TECP, PFIP and Section 190 Agreements will be awarded during the project and will be incorporated into this agreement upon receipt from the State of California with copies to be provided to Contractor by the City. Contractor and its subcontractors herein agree to comply with all applicable State laws prohibiting discrimination, including without limitation, the California Fair Employment and Housing Act (Govt. Code § 12900 et seq.) and the regulations promulgated thereunder (2 California Code of Regulations § 11000 et seq.). 388
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10 16. TIME OF THE ESSENCE
Time is of the essence in the performance of this Contract.

17. INDEMNIFICATION
A. Notwithstanding the limits of any insurance and to the fullest extent permitted by law, Contractor shall indemnify the City, its elected or appointed officials, officers, agents, volunteers and employees against, and will hold and save them and each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities, (hereinafter "Claims or Liabilities") that may be asserted or claimed by any person, firm or entity arising or alleged to arise out of or in connection with the performance of the Work, operations, or activities of Contractor, its agents, employees, Subcontractors, or invitees on the Project, or arising or alleged to arise from the acts or omissions of Contractor hereunder, or arising or alleged to arise from Contractor's performance of or failure to perform any term, provision, covenant or condition of this Contract, but excluding such Claims or Liabilities or portion of such Claims or Liabilities arising or alleged to arise from the active negligence, sole negligence, or willful misconduct of the City, its elected or appointed officials, officers, agents, volunteers, or employees, and in connection therewith:

1. Contractor will defend any action or actions filed in connection with any of said Claims or Liabilities and will pay all costs and expenses, including legal costs and attorneys' fees incurred in connection therewith;

2. Contractor will promptly pay any judgment rendered against the City, its elected or appointed officials, officers, agents, volunteers, or employees for any such claims or liabilities arising or alleged to arise out of or in connection with Contractor's (or its agents', employees', Subcontractors' or invitees') performance of or failure to perform such Work, operations or activities hereunder; and Contractor agrees to save and hold the City, its elected or appointed officials, officers, agents, volunteers and employees harmless therefrom;

3. In the event the City, its elected or appointed officials, officers, agents, volunteers, or employees is made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising or alleged to arise out of or in connection with the performance of or failure to perform the Work, operation, or activities of Contractor hereunder, Contractor shall pay to the City, its elected or appointed officials, officers, agents ,volunteers, or employees, any and all costs and expenses incurred by the City, its elected or appointed officers, officials, agents, volunteers, or employees in such action or proceeding, including but not limited to, legal costs and attorneys' fees for counsel acceptable to City;

4. Contractor's duty to defend, indemnify, and hold harmless as set out in this Section shall include any claims, liabilities, obligations, losses, demands, actions, penalties, suits, costs, expenses or damages or injury to persons or property arising or alleged to arise from, in connection with, as a consequence of, or pursuant to any state or federal law or regulation regarding hazardous substances, including but not limited to, the Federal Insecticide, Fungicide and Rodenticide Act ("FIFRA"), Comprehensive Environmental Response, Compensation and Liability Act of 1980 ("CERCLA"), Resource Conservation and Recovery Act of 1976 ("RCRA"), the Hazardous and Solid Waste Amendments of 1984, the Hazardous Material Transportation Act, the Toxic Substances Control Act, the Clean Air Act, the Clean Water Act, the California Hazardous Substance Account Act, the California Hazardous Waste Control Law or 389
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11 the Porter Cologne Water Quality Control Act, as any of those statutes may be amended from time to time.

B. City will timely notify Contractor upon receipt of any third-party claim relating to the Contract, as required by Public Contract Code § 9201. The Contractor's indemnification and defense obligations pursuant to this Section shall survive the termination of this Contract. Contractor shall require the same indemnification from all Subcontractors.

18. THIRD PARTY CLAIMS
The City shall have full authority to compromise or otherwise settle any claim relating to the Project at any time. The City shall timely notify the Contractor of the receipt of any third-party claim relating to the Project. The City shall be entitled to recover its reasonable costs incurred in providing this notice.

The Contractor shall not have any authority to compromise or otherwise settle any claim relating to the Project; any effort by the Contractor to do so shall be deemed a breach of the Contract, and the City will not participate in any such compromise or settlement. Within five (5) Calendar Days of the date that the Contractor receives any third-party claim relating to this Project, the Contractor shall provide written notice thereof and a copy of the claim to the City Attorney.

19. CONFLICTS OF INTEREST
The Contractor shall not accept any employment or representation during the Contract Term or within twelve (12) months thereafter that is or may likely make the Contractor “financially interested,” as provided in Government Code Sections 1090 and 87100, in any decisions made by the City on any matter in connection with which the Contractor has been retained pursuant to the Contract Documents.”

20. REPORTS; BOOKS AND RECORDS; AUDIT
A. Upon request by the Project Manager, Contractor shall prepare and submit reports concerning Contractor's performance of the Work required by this Contract.

B. Contractor shall keep such books and records as shall be necessary to perform the work required by this Contract and enable the Project Manager to evaluate the cost and the performance of such Work.

C. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principles, and Contractor and its subcontractors shall establish and maintain a financial management system and records that properly accumulate and segregate reasonable, allowable, and allocable incurred Project costs and matching funds by line item for the Project. The Project Manager and the State Agency or Department referenced in Section 15 of this Contract shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records.

D. Records and supporting documents pertaining to the use of funds paid to Contractor hereunder shall be retained by Contractor and made available to the Project Manager for purposes of performing an audit for a period of five (5) years from the termination of this Contract.

21. NONDISCRIMINATORY EMPLOYMENT
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12 A. The Contractor shall not unlawfully discriminate against any individual based on race, religion or religious creed, color, national origin, ancestry, ethnic group identification, primary language, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, immigration status, citizenship or military and veteran status. The Contractor shall comply with the nondiscrimination mandates of all statutes, ordinances and regulations.

B. For every Subcontractor who will perform Work on the Project, the Contractor shall be responsible for such Subcontractor’s compliance with this Section. The Contractor shall include in the written contract between itself and each Subcontractor a copy of the provisions in this Section and a requirement that each Subcontractor shall comply with those provisions. The Contractor shall be required to take all actions necessary to enforce such contractual provisions and ensure Subcontractor’s compliance. The Contractor shall diligently take corrective action to halt or rectify any failure to comply.

22. MODIFICATIONS AND AMENDMENTS
This Contract may be modified or amended only by written Change Orders as specified in the Contract Documents or a written instrument signed by both Parties.

23. ENTIRE AGREEMENT
A. This Contract supersedes any and all prior or contemporaneous agreements, either oral or written, between the City and Contractor with respect to the subject matter of this Contract.

B. The Contract Documents contain all of the covenants and agreements between the Parties with respect to the subject matter herein, and each Party acknowledges that no representations, inducements, promises, or agreements have been made by or on behalf of any Party, except those covenants and agreements in this Contract and the Contract Documents incorporated herein.

C. No agreement, statement, or promise with respect to the subject matter of the Contract Documents, which is not contained in the Contract Documents, or in a valid modification or amendment to the Contract Documents, shall be valid or binding on either Party.

24. AMBIGUITIES
This Contract is in all respects intended by each Party hereto to be deemed and construed to have been jointly prepared by the Parties and the Parties hereby expressly agree that any uncertainty or ambiguity existing herein shall not be interpreted against either of them. Except as expressly limited by this paragraph, all of the applicable rules of interpretation of contract shall govern the interpretation of any uncertainty or ambiguity of this Contract. Notwithstanding the foregoing, the Parties agree that Exhibit “A” is attached hereto for reference purposes, and to the extent there are any ambiguities, inconsistencies, or conflicts between the terms of this Contract and Exhibit “A”, the terms of this Contract shall control and nothing set forth in Exhibit “A” shall be deemed to supersede any of the provisions of this Contract.
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13 25. NOTICES
A. Any notice to be provided pursuant to this Contract shall be in writing, and all such notices shall be delivered by personal service or by deposit in the United States mail, certified or registered, return receipt requested, with postage prepaid, and addressed to the Parties as follows:

TO CITY: City of Oxnard
305 W. Third Street, East Wing, Third Floor
Oxnard, CA 93030
TO CONTRACTOR: Security Paving Company, Inc.
3075 Townsgate Road, Suite# 200
Westlake Village, CA 91361

B. Notices, payments, and other documents shall be deemed delivered upon receipt by personal service or as of the second (2nd) day after deposit in the United States mail.

C. Either Party, or the surety, may change its address by giving notice in writing to all other parties listed above, and thereafter notices shall be addressed and transmitted to such new address.

26. NON-LIABILITY OF CITY OFFICERS AND EMPLOYEES
No officer or employee of the City shall be personally liable to Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount, which may become due to Contractor or to its successor(s), or for any breach of any obligation of the terms of this Contract.

27. REVIEW BY ATTORNEYS
Each Party hereto has had its attorneys review this Contract and all related documents. Each Party hereto has consulted with its attorneys and has negotiated the terms of this Contract based on such consultation.

28. BONDS
Concurrently with the execution of this Contract by the Contractor, and before the commencement of any Work, Contractor shall furnish to the City a Performance Bond, and a Payment Bond (Labor and Materials Bond) each in an amount equal to one hundred percent (100%) of the Contract Price written on the forms included in the Contract Documents. These bonds must remain in force until the later of (a) the expiration of the one-year guarantee period; or (b) one year from the date of completion of the corrective Work.

Such bonds must be issued by a responsible corporate Surety, licensed and authorized to issue such bonds in the State of California.

29. CARE OF WORK
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14 Contractor must adopt reasonable methods during the life of the Contract to furnish continuous protection to the Work, and the equipment, materials, papers, documents, plans, studies, and other components to prevent losses or damages, and will be responsible for all damages, to persons or property, until acceptance of the Work by the City, except those losses or damages as may be caused by the City’s own negligence. The performance of the Work by Contractor or the payment of money by the City shall not relieve Contractor from any obligation to correct any incomplete, inaccurate, or defective Work (including the obligation to remedy any defective Work or materials during the one-year guarantee period after the City’s acceptance thereof) at no further cost to the City.

30. CAPTIONS AND HEADINGS
The captions and headings contained in this Contract are provided for identification purposes only and shall not be interpreted to limit or define the content of the provisions described under the respective caption or heading.

31. OWNERSHIP OF DOCUMENTS
No portion of the Contract Documents may be used for any purpose other than construction of the Project, without prior written consent from City. Contractor is deemed to have conveyed the copyright in any designs, drawings, specifications, Shop Drawings, or other documents (in paper or electronic form) developed by Contractor for the Project, and City will retain all rights to such works, including the right to possession.

32. SUCCESSORS, HEIRS, AND ASSIGNS
Except as otherwise expressly provided herein, this Contract shall be binding upon the successors, endorsees, assigns, heirs, and personal representatives of each of the Parties and, likewise, shall inure to the benefit of the successors, endorsees, assigns, heirs, and personal representatives of each of the Parties. This Contract may not be assigned or transferred by Contractor without the concurrence of the surety and express written consent of the City.

33. GENDER; PLURAL
In this Contract, unless the context clearly requires otherwise, the masculine, feminine and neuter genders and the singular and the plural shall include one another.

34. SEVERABILITY
If any one or more of the sentences, clauses, paragraphs, or sections contained herein is declared invalid, void, or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Contract and shall not affect, impair, or invalidate any of the remaining sentences, clauses, paragraphs, or sections contained herein.

35. GOVERNING LAW
The validity of this Contract and any of its terms or provisions, as well as the rights and duties of the Parties under this Contract, shall be construed pursuant to and in accordance with California law.

36. CUMULATIVE REMEDIES
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15 Except with respect to rights and remedies expressly declared to be exclusive in this Contract, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default of any other default by the other Party.

37. VENUE
All proceedings involving disputes over the terms, provisions, covenants, or conditions contained in this Contract and all proceedings involving any enforcement action related to this Contract shall be initiated and conducted in the applicable court or forum in Ventura County, California.

38. EFFECTIVENESS OF CONTRACT
This Contract shall not be binding upon the City until signed by the authorized representative(s) of Contractor, approved by the City’s Risk Manager and as to form by the City Attorney, and executed by the authorized City personnel or the Mayor.

39. REPRESENTATIONS OF PARTIES AND PERSONS EXECUTING CONTRACT Each of the Parties to this Contract hereby represents that all necessary and appropriate actions of their governing bodies have been taken to make this Contract a binding obligation of each of the Parties hereto. The persons executing this Contract warrant that they are duly authorized to execute this Contract on behalf of and bind the Parties each purports to represent.

40. WAIVER
No delay or omission in the exercise of any right or remedy by a non-defaulting Party on any default under this Contract shall impair such right or remedy or be construed as a waiver. A Party's consent to or approval of any act by the other Party requiring the Party's consent or approval shall not be deemed to waive or render unnecessary the other Party's consent to or approval of any subsequent act. Any waiver by either Party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Contract.

41. INDEPENDENT CONTRACTOR STATUS
Contractor is an independent contractor. All persons working for or under the direction of the Contractor are the Contractor's employees, agents, or subcontractors, and they shall not be deemed agents, servants, or employees of the City.

42. COUNTERPARTS
This Contract may be executed by the Parties in counterparts, and when executed by each of the Parties, each counterpart shall be deemed to be a part of this Contract.

43. PROVISIONS REQUIRED BY LAW DEEMED INSERTED
Each and every provision of law and clause required by Law to be inserted in this Contract shall be deemed to be inserted herein and the Contract shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted, or is not currently inserted, 394
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16 then upon application of either Party the Contract shall forthwith be physically amended to make such insertion or correction.

44. ATTORNEY'S FEES
If either Party commences an action against the other Party, whether legal, administrative, or otherwise, arising out of or in connection with this Contract, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney's fees and all other costs of such action. [END OF THIS PAGE – SIGNATURE PAGE FOLLOWS]
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17 IN WITNESS WHEREOF, the Parties have entered into this Contract effective on the date as stated herein and upon signature of all Parties.

CITY OF OXNARD SECURITY PAVING COMPANY, INC

☐ John C. Zaragoza, Mayor1 Date Joseph Ferndino, VP Date ☐ Purchasing Agent

David Corsello, CFO/Secretary Date
ATTEST:

Rose Chaparro, City Date
Clerk (only if Mayor signs)
APPROVED AS TO FORM:
________________________ __________
Stephen Fischer Date
City Attorney

1 The City Council must authorize and the Mayor must execute any agreement over $200,000. The Purchasing Agent may execute any authorized agreement up to $200,000.

The City requires the following for any contract:
● For a corporation, the signatures of the Board President, CEO or Vice President and of the Board Secretary, Assistant Secretary, CFO or Assistant Treasurer;
● For an LLC, the signatures of at least two managers of the LLC (company directors, not lower-level managers); or ● For a partnership, the signature of a partner. If the partnership is a limited partnership, the signer must be a general partner.

If the company has a different structure, or if the above-listed persons are not the appropriate signers, please submit to the City Attorney legally-binding documentation stating who can sign and bind your company. 396
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18 EXHIBITS
Exhibit A: Contractors Bid Proposal
Exhibit B: Form INS-R: Insurance Requirements
Exhibit C: Iran Contracting Act Certification Form completed by Contractor Exhibit D: State Grant Program Agreement(s)
Bonds
The corresponding exhibits and forms contained within follow. 397

EXHIBIT A
Contractors Bid Proposal
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399
400
401
402
403
404
405
406
407
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EXHIBIT B
FORM INS-R : INSURANCE REQUIREMENTS

INSURANCE REQUIREMENTS FOR CONTRACTORS (WITH ERRORS AND OMISSIONS

REQUIREMENT)

1. Contractor shall obtain and maintain during the performance of any services under this Agreement the following insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of services hereunder by Contractor, its agents, representatives, employees or subcontractors. a. Commercial General Liability Insurance, including Contractual Liability, in an amount not less than $2,000,000 per occurrence for bodily injury and property damage for each claimant for general liability with coverage equivalent to Insurance Services Office commercial general liability coverage (Occurrence Form CG 0001). If a general aggregate limit is used, that limit shall apply separately to the project or shall be twice the occurrence amount; b. Business automobile liability insurance in an amount not less than $2,000,000 combined single limit for bodily injury and property damage for each claimant for automobile liability with coverage equivalent to Insurance Services Office automobile liability coverage (Occurrence Form CA0001) covering Code No. 1, “any auto;” c. Workers’ compensation insurance in compliance with the laws of the State of California, and employer’s liability insurance in an amount not less than $1,000,000 per claimant. Additionally, the workers’ compensation policy shall include a waiver of all rights of subrogation which the insurer may have against the City. d. Professional liability/errors and omissions insurance appropriate to Contractor’s profession to a minimum coverage of $2,000,000. The professional liability/errors and omissions insurance must have at least a one-year extended reporting period, or longer upon request.
e. Comprehensive blanket crime policy, with each insuring agreement in an amount not less than $1,000,000 insuring against loss of property referred to hereunder which may result from dishonesty or fraudulent acts of officers, directors, employees of Contractor, or disappearance, destruction or wrongful abstraction inside or outside the premises of Contractor while in the care, custody or control of Contractor, or sustained through forgery or alterations of checks, drafts or any order or direction to pay a sum certain in money. Such insurance shall be primary to any other similar insurance maintained by City as its interest may appear.

1. Contractor shall, prior to performance of any services, file with the Risk Manager certificates of insurance with original endorsements effecting coverage required by this Exhibit INS-R. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be on the attached forms or on other forms approved by the Risk Manager. All certificates and endorsements are to be received and approved by the Risk Manager before commencement of services. City reserves the right to require complete certified copies of all required insurance policies at any time. The certificates of insurance and endorsements shall be sent via email. If you have not received your request or are having difficulty with electronic upload, contact [email protected]

2. Contractor agrees that all insurance coverages shall be provided by a California admitted insurance carrier with an A.M. Best rating of A:VII or better and shall be endorsed to state that coverage may not be suspended, voided, canceled, or reduced in coverage or limits without 30 days’ prior written notice to the Risk Manager. The Risk Manager shall not approve or accept any endorsement if the endorsement contains “best effort” modifiers or if the insurer is relieved from the responsibility to give such notice.

3. Contractor agrees that the commercial general liability and business automobile liability insurance policies shall be endorsed to name City, its City Council, officers, employees, agents and volunteers as additional insureds as respects: liability arising out of activities performed by or on behalf of Contractor; products and completed operations of Contractor; premises owned, occupied or used by Contractor; or automobiles owned, leased, hired or borrowed by Contractor. The coverage shall contain no special limitations on the scope of protection afforded to City, its City Council, officers, employees, agents and volunteers. The General Liability Special Endorsement Form and Automobile Liability Special Endorsement Form attached to this Exhibit INS-R or substitute forms containing the same information and acceptable to the Risk Manager shall be used to provide the endorsements (ISO form CG 2010 11/85 or if not available, CG 2010 with an edition date prior to 01/04 and CG 2037).

4. The coverages provided to City shall be primary and not contributing to or in excess of any existing City insurance or self-insurance coverages (this must be endorsed). Additionally, the workers’ compensation policy shall include a waiver of all rights of subrogation which the insurer may have against the City. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its City Council, officers, employees and 410
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volunteers. The insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

5. The insurer shall declare any deductibles or self-insured retentions to and be approved by the Risk Manager.

At the option of the Risk Manager, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its City Council, officers, employees and volunteers, or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

6. All insurance standards applicable to Contractor shall also be applicable to Contractor’s subcontractors.

Contractor agrees to maintain appropriate agreements with subcontractors and to provide proper evidence of coverage upon receipt of a written request from the Risk Manager. 1/23 411
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INS-R.do
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ACORD CERTIFICATE OF INSURANCE ISSUE DATE (MM/DD/YY)

CODE SUB-CODE COMPANIES AFFORDING INSURANCE COVERAGE

INSURED COMPANY

LETTER A SPECIFY COMPANY NAMES IN THIS SPACE

COMPANY

LETTER B

COVERAGES

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY

CO
LTR

TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE

DATE (MM/DD/YY)

POLICY EXPIRATION

DATE (MM/DD/YY)
LIMITS

A GENERAL LIABILITY
[x] COMMERCIAL GENERAL LIABILITY
[x] CLAIMS MADE [x] OCCUR.
[x] OWNER'S & CONTRACTOR'S PROT.

GENERAL AGGREGATE $2,000,000
PRODUCTS COMP/OP AGG. $2,000,000
PERSONAL & ADV. INJURY $2,000,000
EACH OCCURRENCE $2,000,000
FIRE DAMAGE (Any one fire) $
MED. EXPENSE (Any one person) $

A AUTOMOBILE LIABILITY
SA [x] ANY AUTO

ALL OWNED AUTOS

SCHEDULED AUTOS

HIRED AUTOS

NON-OWNED AUTOS

GARAGE LIABILITY
COMBINED SINGLE $2,000,000
LIMIT
BODILY INJURY $
(Per person)
BODILY INJURY $
(Per accident)
PROPERTY DAMAGE $

A EXCESS LIABILITY

UMBRELLA FORM

OTHER THAN UMBRELLA FORM

EACH OCCURRENCE $
AGGREGATE $

A WORKERS' COMPENSATION
AND

EMPLOYERS' LIABILITY

STATUTORY LIMITS
EACH ACCIDENT $1,000,000
DISEASE-POLICY LIMIT $1,000,000
DISEASE-EACH EMPLOYEE $1,000,000

A OTHER
Errors and omissions insurance or malpractice insurance available for the insured's profession
Minimum coverage $2,000,000

DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/RESTRICTIONS/SPECIAL ITEMS

CERTIFICATE HOLDER
CITY OF OXNARD ℅ Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210
Indianapolis, Indiana 462500-4299 US

CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER

NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.

AUTHORIZED REPRESENTATIVE
413
Agreement No. 32500182

GENERAL LIABILITY SPECIAL ENDORSEMENT SUBMIT IN DUPLICATE FOR THE CITY OF OXNARD (the “City”)
ENDORSEMENT NO. ISSUE DATE
(MM/DD/YY)
PRODUCER POLICY INFORMATION:

Insurance Company:

Policy No.:

Policy Period: (from) (to)
LOSS ADJUSTMENT EXPENSE ❒ Included in Limits
❒ In Addition to Limits
Telephone:

❒ Deductible ❒ Self-Insured Retention (check which) of $ with an Aggregate of $ applies to NAMED INSURED
coverage. ❒ Per Occurrence ❒ Per Claim (which)
APPLICABILITY This insurance pertains to the operations, products and/or tenancy of the named insured under all written agreements and permits in force with the City unless checked here ❒ in which case only the following specific agreements and permits with the City are covered:

CITY AGREEMENTS/PERMITS

TYPE OF INSURANCE

GENERAL LIABILITY
❒ COMMERCIAL GENERAL LIABILITY
❒ COMPREHENSIVE GENERAL LIABILITY
❒ OWNERS & CONTRACTORS PROTECTIVE
❒ Claims Made
Retroactive Date
❒ Occurrence

OTHER PROVISIONS

COVERAGES
LIABILITY LIMITS IN THOUSANDS $

EACH OCCURRENCE AGGREGATE
❒ GENERAL
❒ PRODUCTS/COMPLETED OPERATIONS
❒ PERSONAL & ADVERTISING INJURY
❒ FIRE DAMAGE
❒
❒
CLAIMS: Underwriter’s representative for claims pursuant to this insurance.

Name:

Address:

6. SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as:
a. Insurance Services Office Commercial General Liability Coverage, “occurrence” form CG 0001; or a. If excess, affords coverage which is at least as broad as the primary insurance form CG 0001.

Except as stated above nothing herein shall be held to waive, alter or extend any of the limits, conditions, agreements or exclusions of the policy to which this endorsement is attached.

ENDORSEMENT HOLDER
CITY OF OXNARD ℅ Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210
Indianapolis, Indiana 462500-4299 US

AUTHORIZED REPRESENTATIVE
❒ Broker/Agent ❒ Underwriter ❒
I (print/type name), warrant that I have
authority to bind the above-mentioned insurance company and by my signature hereon do so bind this company to this endorsement.

Signature
(original signature required)
Telephone: ( ) Date Signed
Rev. 1/23 INS414
Agreement No. 32500182

AUTOMOBILE LIABILITY SPECIAL ENDORSEMENT
FOR THE CITY OF OXNARD (the “City”)

ENDORSEMENT
NO.

ISSUE DATE
(MM/DD/YY)
PRODUCER POLICY INFORMATION:

Insurance Company:

Policy No.:

Policy Period: (from) (to)
LOSS ADJUSTMENT EXPENSE ❒ Included in Limits
❒ In Addition to Limits
Telephone:
❒ Deductible ❒ Self-Insured Retention (check which) of $ with an Aggregate of $ applies to
coverage. ❒ Per Occurrence ❒ Per Claim (which) NAMED INSURED APPLICABILITY. This insurance pertains to the operations, products and/or tenancy of the named insured under all written agreements and permits in force with the City unless checked here ❒ in which case only the following specific agreements and permits with the City are covered:

CITY AGREEMENTS/PERMITS

TYPE OF INSURANCE OTHER PROVISIONS
❒ COMMERCIAL AUTO POLICY
❒ BUSINESS AUTO POLICY
❒ OTHER
LIMIT OF LIABILITY CLAIMS: Underwriter’s representative for claims pursuant to this insurance. Name:

Address: $ per accident, for bodily injury and property damage.

Except as stated above nothing herein shall be held to waive, alter or extend any of the limits, conditions, agreements or exclusions of the policy to which this endorsement is attached.

ENDORSEMENT HOLDER
CITY OF OXNARD ℅ Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210
Indianapolis, Indiana 462500-4299 US

AUTHORIZED REPRESENTATIVE
❒ Broker/Agent ❒ Underwriter ❒
I (print/type name), warrant that I have authority
to bind the above-mentioned insurance company and by my signature hereon do so bind this company to this endorsement.

Signature
(original signature required)
Telephone: ( ) Date Signed
415

EXHIBIT C
416

EXHIBIT D
417
418
419
420
421
422
423
424
425
426
427
428
429
430
Ferdinand A. Batatan
3/8/2022
431
432
433
434
435
Agreement No. 32500182
Bond No. __________

PAYMENT BOND
(LABOR AND MATERIALS)
KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the City of Oxnard (“Agency”), State of California, has awarded to

(“Principal”)
(Name and address of Contractor)
a contract (the “Contract”) for the Work described as Rice Avenue/Fifth Avenue/State Route 34 Grade Separation Project, Specification No. PW 18-47.

WHEREAS, under the terms of the Contract, the Principal is required before entering upon the performance of any Work, to file a good and sufficient Payment Bond with the Agency to secure the claims to which reference is made in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code.

NOW, THEREFORE, we, the undersigned Principal, and

(Name and address of Surety)
a corporation organized and existing under the laws of the State of __________________ (“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, and our heirs, assignees, successors, executors and administrators are held and firmly bound, jointly and severally, unto the Agency and all Contractors, Subcontractors, laborers, material suppliers, and other persons employed in the performance of the Contract and referred to in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code in the penal sum of Dollars ($ ), this amount
being not less than one hundred percent (100%) of the total Contract Price in lawful money of the United States of America, for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to this Work or labor, that the Surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this Bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by Agency in successfully enforcing this obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.

It is hereby expressly stipulated and agreed that this Bond shall inure to the benefit of any and all persons, companies, and corporations entitled to file claims under Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this Bond.

Upon expiration of the time within which the California Labor Commissioner may serve a civil wage and penalty assessment against the principal, any of its Subcontractors, or both the principal and its Subcontractors pursuant to Labor Code Section 1741, and upon expiration of the time within which a joint labor management committee may commence an action against the principal, any of its Subcontractors, or both the principal and its Subcontractors pursuant to Labor Code Section 1771.2, if the condition of this Bond be fully performed, then this obligation shall 436
Agreement No. 32500182
become null and void; otherwise, it shall be and remain in full force and effect.

The Surety hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract, including all incorporated documents, shall in any manner affect its obligations on this Bond. The Surety hereby waives notice of any such change, extension, alteration, or addition. Additionally, the Surety hereby waives California Civil Code 2845 and 2849 as well as any statutes of limitation, statutes of repose and laches as they may apply to an action on this Bond.

IN WITNESS WHEREOF, this instrument has been duly executed by Principal and Surety, on the date set forth below, the name of each party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.

Dated:
“Principal”

By:

Its:

(Seal)

“Surety”
By:

Its:

By:

PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the City of Oxnard (“Agency”), has awarded to

WHEREAS, Principal is required under the terms of the Contract to furnish a Bond for the faithful performance of the Contract.

NOW, THEREFORE, we, the undersigned Principal, and

,
(Name and address of Surety)
a corporation organized and existing under the laws of the State of __________________ (“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the Agency in the penal sum of Dollars ($ ), this
amount being not less than one hundred percent (100%) of the total Contract Price in lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, assignees, successors, executors and administrators, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Principal, his, her or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the Contract and any alteration thereof made as therein provided, on the Principal’s part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the Agency, its officers, agents and employees, as therein stipulated, then this obligation shall become null and void one (1) year from the date of recordation of the Notice of Completion for the Project; otherwise, it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by Agency in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered. Surety hereby waives any statutes of limitation, statutes of repose and laches as they may apply to an action on this Bond.

The Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract, including all incorporated documents, or of the Work to be performed thereunder or the Specifications accompanying the same shall in any way affect the Surety’s obligations under this Bond. The Surety hereby waives notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the Work or to the Specifications. 438
Agreement No. 32500182
Surety hereby waives California Civil Code 2845 and 2849. The City is the principal beneficiary of this Bond and has all rights of a party hereto.

Dated:
“Principal”

By:

Its:

(Seal)

“Surety”
By:

Its:

By:

Its
(Seal)
Notes: This Bond must be executed and dated, all Surety signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached. Date of Bond must not be before the Effective Date of the Contract. Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State of California.
439
Public Project Agreement 32500182 with
Security Paving, Inc. for
Rice Avenue/Fifth Street/State Route 34
Grade Separation, Specification No. PW 18-47
City Council
October 29, 2024
Debbie O’Leary
Transportation Planner
440
That the City Council approve and authorize:

1. A total amount of $80,349,567.20 in Project funds for the Rice Avenue/Fifth Street/Route 34 Grade Separation Project,
Specification No. PW 18-47; and

RECOMMENDATION 2
441
• This project will construct a new six-lane bridge over the Railroad tracks and intersection of Rice Avenue, Fifth Street, and State Route 34. The project will enhance safety by eliminating conflicts among vehicles, pedestrians, bicyclists and trains at the Union Pacific Railroad crossing. The project will also relieve congestion, reduce emissions and facilitate commerce by improving access to the Port of Hueneme.
• The contract award includes furnishing all necessary labor, materials, equipment and other incidental and appurtenant work to complete the Project.
• All work shall be done in accordance with the 2023 State of California Department of Transportation (Caltrans) Standards.

BACKGROUND 3
442
BACKGROUND 4
Rendering of State Route 34/Fifth Street facing west
Rendering of Rice Avenue facing north
443
The notice inviting formal bids (NIFB) on the Project was published on June 6, 2024, and all bids were due August 26, 2024.

The City received the following bids:

SECURITY PAVING COMPANY, INC.: $76,523,397.20
C.A. RASMUSSEN, INC.: $79,317,304.30
STACY AND WITBECK, INC: $93,117,939.00
It should be noted that the low bid came in $3.3M less than the engineer’s estimate.

This is noteworthy considering the current bidding environment, and is a testament to the City’s design engineer, HDR, Inc.

DISCUSSION 5
444
The lowest bidder is Security Paving Company, Inc. and its bid is responsive to the City’s NIFB.

In addition to the project award amount of $76,523,397.20, Staff recommends authorizing $3,826,169.86 for project contingency (5% of the contract costs).

The recommended contingency costs are less than the City’s typical 10% due to the magnitude of the contract.

While Caltrans typically awards contracts with a 3% contingency, the City is exercising caution by recommending 5%.

DISCUSSION 6
445
Construction management services and design support services are recommended for award through separate staff reports and agenda items at this October 29, 2024 Council Meeting.

The total estimated cost of the construction of the project is $80,349,567.20.

The estimated schedule is as follows:

DISCUSSION 7
Fall 2024 1. Construction Contract Award *current item

2. Construction Management Contract Award

3. Construction Design Support Contract Award
Winter 2024 Contractor begins the material submittal approval process (100 days) Spring 2025 Site work begins (780 working days)
Summer 2028 Construction is complete
446
Anticipating impacts to traffic, the plans include a “Staging and Traffic Handling Plan.” Our construction management team will work closely with the contractor on the order of work, duration of lane and roadway closures, and detours. Solutions, such as night work will be included to minimize disruption. Rotating roadway closures are expected to average 9-12 weeks at a time.

Recommended stages include:

DISCUSSION 8
Stage 1.a No closures
Stage 1.b Lane closures on Rice Avenue between Sturgis Road and Fifth Street Stage 1.c No closures
Stage 2 Road closures on Rice Avenue between Sturgis Road and Wooley Road Stage 3 Road closures on Fifth Street and Stage Route 34 Stage 4 No closures
447

DISCUSSION
9 1.a - No closures

1.b - Lane closures on Rice
from Sturgis to Fifth

1.c - No Closures
2 - Road closures on Rice
from Sturgis to
Wooley
3 - Road closures on Fifth
and SR 34
4 - No closures
448
Both the contractor and the construction management firm will work to provide bilingual construction updates and detour information to keep the public well informed.

The contractor will issue construction notices to nearby businesses whenever major traffic, noise, or other significant impacts are anticipated.

The construction management firm will provide a continuous and polished public facing communication program that includes:
• Dedicated project webpage
• 24/7 streaming video of the construction progress
• 24/7 project hotline and voicemail, with timely responses • Social Media posts on X/Twitter, Instagram, Nextdoor, etc. • Email updates to interested stakeholders, businesses, and concerned residents.

DISCUSSION 10
449
● Total cost for the construction is $80,349,567.20 which includes the construction agreement and contingency
● The Rice Avenue/Fifth Street/Route 34 Grade Separation Project, Specification No. PW 18-47 an available project budget of approximately $98.7M from the State Grant Fund (210) to fund this agreement.

FINANCIAL IMPACT 11
450

QUESTIONS
12 451

CITY COUNCIL AGENDA REPORT

REPORTS
AGENDA ITEM NO. M.2
DATE: October 29, 2024
TO: City Council
FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected] SUBJECT: Agreement 32500217 with MNS Engineers, Inc. for Construction Management Services for Rice Avenue/Fifth Street/State Route 34 Grade Separation Project, Specification No. PW 18-47. (10 minutes)

RECOMMENDATION
That the City Council approve and authorize the Mayor to execute an Agreement with MNS Engineers, Inc. in the amount of $12,298,039.51 with a term from October 29, 2024, to October 29, 2029, for construction management services for Rice Avenue/Fifth Street/Route 34 Grade Separation Project, Specification No. PW 18-47. (This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.) Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/SOuJzLezCV4

BACKGROUND
This item pertains to construction management services for the Rice Avenue/Fifth Street Grade Separation project (Project). The construction contract and design support services contract are recommended for award through separate agenda items at the October 29, 2024 Council Meeting.

The Project will construct a new six-lane bridge on Rice Avenue in order to grade-separate the Fifth Street/State Route 34 intersection and railroad crossing. The new facility will be aligned approximately 250 feet east of the existing Rice Avenue between Sturgis Road and Wooley Road. The Project will include a connector road, two new traffic signals, traffic signal improvements at Sturgis Road, Class II on-street bicycle lanes, sidewalks, and ADA improvements. The California Public Utilities Commission prioritizes this Project on the Grade Separation Priority List as it will enhance safety by eliminating conflicts among vehicles, pedestrians, bicyclists, and trains at the Union Pacific Railroad crossing.

The Project will also relieve congestion, reduce emissions, and facilitate commerce by improving access to the Port of Hueneme.

Capital Improvement Program (CIP) Reference:

Project No. C1301 – Rice Avenue & Fifth Street Railroad Grade Separation PW 18-47 - CIP 2025-2029 - Adopted June 4, 2024 – Page 119.

DISCUSSION
Due to the complexity of constructing a new grade-separated bridge with embankments, retaining walls, utilities relocation, roadways, traffic signals, material testing, labor compliance, environmental and Native American site monitoring, and other appurtenant work, the City requires a highly qualified construction management team to oversee the contractor’s work. The team consists of licensed engineers, inspectors, and subject-matter experts with knowledge of 452
structures, roadways, utilities, electrical and source inspection, technical engineering expertise, survey, environmental mitigation and archaeology, material testing, stormwater management, oil and gas geology, railroad safety-flagging, grant administration, labor compliance, office engineers, and public outreach.

The team also possesses expert knowledge of Caltrans regulations and specifications, since this project is fully funded through state grants and is within the state right-of-way along State Route 34. The team will work closely with Caltrans project managers, structural engineers, and inspectors who will monitor work within the state right-of-way.

The City advertised for construction management firms meeting the above qualifications on May 16, 2024, and all proposals were due August 26, 2024. The Public Works City Engineer, Transportation Planner, Senior Inspector, and prior County of Ventura Project Manager evaluated proposals for completeness, qualifications, understanding of the scope of work, and experience managing both grade separation and state-funded projects.

The City received three proposals that were deemed complete and responsive. MNS Engineers, Inc. was selected as the most qualified firm. The selection was based on the firm’s licensed team of experienced professionals, their extensive grade separation and construction management experience on high-cost projects, working knowledge of the Caltrans process, prior success with City projects, and a dedicated local presence. Staff has confirmed that MNS Engineers, Inc. meets all required City contractual provisions including possession of a City business tax certificate, insurance certificates and corporate filing with the California Secretary of State.

Construction of the Project is tentatively scheduled to begin in November 2024 and continue to June 2028. The scope of work for the construction management team is extensive and can be reviewed as Exhibit A of the attached agreement.

Some of the key staff MNS Engineers, Inc. will provide include:
• Resident Engineer responsible for permit and grant funding compliance, schedule enforcement, partner agency coordination, budget control, contractor payments, etc. • Licensed Inspectors, including specialists in structures and utilities • Licensed Geologist for work in and around oil wells
• Licensed Surveyor
• Material Testers
• Qualified Stormwater Practitioner
• Archeologist and coordination of Native American Monitoring • Labor Compliance Specialist
• Utility Coordinator
• Railroad Flaggers
• Public Outreach Coordinator

The total estimated cost of the construction support phase of the project is $12,298,039.51.

FINANCIAL IMPACT
The total cost for this agreement shall not exceed $12,298,039.51 for construction management services on the Rice Avenue/Fifth Street/Route 34 Grade Separation Project. There is sufficient budget available in this Project (C1301) in the Capital Outlay Fund (301), funded from the State & Local Grant Fund (210), to cover the cost of this agreement.

For Finance Use Only: Capital Outlay Fund (Org. 3013102 Obj. 49300/53270,56050), State & Local Grant Fund (Org. 2101001 Obj. 59800) Project C1301

COMMITTEE OUTCOME
453
This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.

Prepared by: Debbie O'Leary, Transportation Planner, Morgan Kessler, City Engineer

ATTACHMENTS

1. Agreement 32500217 MNS

2. Presentation
454

CONSULTANT/PROFESSIONAL SERVICES AGREEMENT

BETWEEN
THE CITY OF OXNARD AND MNS Engineers, Inc.

By This Consultant/Professional Services Agreement (“Agreement”), the CITY of Oxnard (“CITY”) agrees to engage the services of MNS Engineers, Inc. (“CONSULTANT”), and CONSULTANT agrees to perform the services for CITY as herein described, for the compensation, during the term, and otherwise subject to the covenants and conditions herein set forth. CITY and CONSULTANT may be individually referred to as “Party” or collectively as the “Parties.”
RECITALS:

WHEREAS, this Agreement is entered into as a result of the Restricted Grant Agreement (“RGA”) entered into between CITY and the California Department of Transportation (“CALTRANS”) attached hereto as Exhibit D and incorporated herein by this reference, for Rice Avenue/Fifth Street/State Route 34 Grade Separation, Agreement No. 32500217 (the “Project); and
WHEREAS, per item 26c in the RGA, CONSULTANT shall adhere to any and all sections, items, attachment(s), and amendment(s) of the RGA in addition to the terms of this Agreement including Exhibit E, incorporated herein by this reference; and WHEREAS, in the event of any conflict between the terms of this Agreement or any other incorporated document or attachment, and the RGA, the terms of the RGA shall control; and
WHEREAS, CONSULTANT represents that it is fully qualified to perform the consulting and/or professional services required for performance under this Agreement by virtue of its experience and the training, education and expertise of its principals and its employees; and
WHEREAS, in light of the facts set forth above, the CITY desires to retain the services of a qualified Consultant to provide, on an independent contractor basis, for Rice Avenue/Fifth Street/State Route 34 Grade Separation, and

NOW THEREFORE, IN CONSIDERATION OF THE COVENANTS,

CONDITIONS, AND PROMISES CONTAINED HEREIN AND FOR SUCH OTHER

GOOD AND VALUABLE CONSIDERATION, RECEIPT OF WHICH IS HEREBY ACKNOWLEDGED, THE PARTIES HERETO AGREE AS FOLLOWS:

Agreement No. 32500217 Page 1 of 94 Agreement No. 32500217 Page 1 of 93 455

1. RECITALS. The Recitals set forth above are true and correct and are hereby incorporated into this Agreement by this reference, as though set forth fully herein.

2. SUMMARY DESCRIPTION OF SERVICES. Construction Management for Rice Avenue/Fifth Street/State Route 34 Grade Separation. All construction management work is required to be completed by October 29, 2029.

3. ON CALL AGREEMENT. This is not an “on call” or “as needed” service agreement.

4. PARTIES.

CITY of Oxnard (“CITY”), a general law and municipal corporation of the State of California, located at 300 West Third Street, Oxnard California 93030 MNS Engineers, Inc. (“CONSULTANT”), a corporation of the State of California, located at 100 E. Thousand Oaks Boulevard, Suite 105, Thousand Oaks, CA 91360

5. TERM OF AGREEMENT: From: October 29, 2024 to: October 29, 2029.

5.1 Time is of the essence in this Agreement.

5.2 The CITY shall have the option for (2) two consecutive (1) one-year extensions, in accordance with the scope of work and general terms and conditions of the Professional Services Agreement. Any price increases or decreases shall be negotiated at time of contract extension.

5.3 Any Optional Extension (initial term, plus any option to extend) shall not exceed a total of seven (7) years. The CITY in its sole discretion may exercise the optional extension upon 60 days written notice to the CONSULTANT in accordance with Section 13 of this Agreement. CONSULTANT shall issue its written consent to the CITY’s exercise of the option extension within 10 days of receipt of notice from the CITY. All Notices shall comply with section 22 of this Agreement.

5.4 All services required of CONSULTANT under this Agreement shall be completed on or before the end of the term of the Agreement.

6. AGREEMENT AMOUNT NOT TO EXCEED: $12,298,039.51.

7. AGREEMENT EXHIBITS.

The following documents memorialized below are the only exhibits to this agreement and are incorporated by reference as though fully set forth herein. In the event of a conflict between the Exhibits and this Agreement, the Agreement controls.

Agreement No. 32500217 Page 2 of 93
456
Exhibit A: Scope of Services
Exhibit B: Schedule of Compensation
Exhibit C: Insurance Requirements: City Insurance Exhibit INS-A Exhibit D: Restricted Grant Agreement
Exhibit E: State Funding
Exhibit F: Living Wage Policy
Exhibit G: Prevailing Wage Policy
Exhibit F: Iran Contracting Certification

8. DESIGNATED REPRESENTATIVES.

The Designated Representatives listed below shall be authorized to act on behalf of the named Party, be responsible for negotiations and contractual matters, and coordinate with each other to perform the services under this Agreement. Additionally, CONSULTANT’s services shall be performed or immediately supervised by the CONSULTANT’s Representative:

CITY Designated Representative: CONSULTANT Designated Representative:

Name: Michael L. Wolfe, Name: Greg Chelini
Title: Public Works Director Title: Vice President
C/O Debbie O’Leary
Title: Transportation Planner
Phone: 805-200-5283 Phone: 805-896-9474
Email: [email protected] Email: [email protected] Mailing Address: same as above Mailing Address: same as above

9. CONTRACTUAL PREREQUISITES.

9.1 This Agreement must first be executed by the CONSULTANT, after which the Agreement shall be approved as to form by the CITY Attorney, then executed by the Mayor, or an authorized person on behalf of the CITY, and if executed by the Mayor shall also be executed by the CITY Clerk.

9.2 CONSULTANT is advised that any recommendation for AGREEMENT award is not binding on CITY until the AGREEMENT is fully executed and approved by CITY.

9.3 A request for modification of the terms, prior to execution of the Agreement, must be made in writing and presented to the Designated Representative of the CITY prior to the time this Agreement is executed.

9.4 All proof of business license, insurance, and W-9 forms is required prior to execution of this Agreement.

9.5 CONSULTANT shall not perform any work under this Agreement until a proof of insurance has been provided to the City as required under Section 24 of this Agreement.

Agreement No. 32500217 Page 3 of 93
457

10. CONSULTANT'S SERVICES.

10.1 CONSULTANT shall perform the tasks, obligations, and services set forth in the “Scope of Services,” attached to and incorporated into this Agreement as “Exhibit A.” Once this Agreement is executed, the Scope of Services may only be modified by written Amendment pursuant to Section 12 of this Agreement.

10.2 The Services shall be coordinated with the designated City Project Manager set forth in Exhibit A subject to the direction of the City Manager or Department Director. CONSULTANT hereby designates its Project Manager as set forth in “Exhibit A” as the person responsible for the Services who shall coordinate with City’s Project Manager in executing the scope of services under this Agreement.

11. COMPENSATION.

CITY will be receiving State and/or Federal grant funds. CITY shall pay CONSULTANT for the services performed pursuant to the terms of this Agreement in the time and manner set forth in the “Schedule of Compensation,” attached to and incorporated into this Agreement as “Exhibit B.” CITY shall pay SERVICE PROVIDER an amount not to exceed the amount is listed in Section 6 of this Agreement. Once this Agreement is executed, the Schedule of Compensation may only be modified by written Amendment pursuant to Section 14 of this Agreement, and may be subject to approval by the City Council.

12. PAYMENT & INVOICES.

The CITY shall pay all undisputed portions of any applicable invoice within thirty (30) days after receipt of an invoice. In the event the CITY disputes one or more items in an invoice, the CITY shall, within thirty (30) days after receipt of such invoice, notify the CONSULTANT of the item(s) being disputed and the reason(s) therefore. The CITY may withhold payment for such disputed items until resolution of the dispute.

12.1 Payment Request. CONSULTANT shall submit a payment request to CITY by the end of each calendar month listing the Services provided, costs of those Services, and total amount due for the month. Invoices may be emailed to:
[email protected].

12.2 Non-Appropriation of Funds. Payments to be made to CONSULTANT by CITY for the Services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted and unencumbered appropriation of CITY. In the event CITY does not appropriate sufficient funds for payment of the Services beyond the current fiscal year, this Agreement shall cover payment for the Services only up to the conclusion of the last fiscal year in which CITY appropriated sufficient funds and shall automatically terminate at that fiscal year’s conclusion.

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12.3 CONSULTANT’s acceptance of final payment made pursuant to this Agreement shall constitute a release of CITY from all claims and liabilities for compensation to CONSULTANT for anything completed, finished or relating to the Services. CITY’s payment shall not constitute nor be deemed a release of the responsibility and liability of CONSULTANT for the accuracy and competency of the information provided and/or the Services performed hereunder, nor shall such payment be deemed to be an assumption of responsibility or liability by CITY for any defect or error in the Services performed by CONSULTANT and its employees, agents and Subcontracted CONSULTANTs.

12.4 CONSULTANT shall provide CITY with a completed Request for Taxpayer Identification Number and Certification, as issued by the Internal Revenue Service.

If any sales tax is due for the Services performed by CONSULTANT or materials or products provided to CITY by CONSULTANT, CONSULTANT shall pay the sales tax. CITY shall not reimburse CONSULTANT for sales taxes paid by CONSULTANT.

13. OPTION TO EXTEND AGREEMENT.

When in the CITY’s best interest, this Agreement may only be extended, if the City in its discretion exercises the option to extend pursuant to Section 5.2 and 5.3 of the Agreement. The initial term, plus any option to extend, shall not exceed a total of five (5) years. If no option to extend the Agreement appears in section 5.2, then this Agreement shall not be extended.

14. MODIFICATION OF AGREEMENT.

15. TERMINATION OF AGREEMENT.

CITY may terminate this Agreement at any time, with or without cause and without penalty, upon fifteen (15) calendar days’ prior written notice pursuant to Section 31 of this Agreement. Such termination shall be effective on the date specified in the notice, or if no date is specified, then fifteen (15) calendar days from the date of the notice. CITY shall be liable to CONSULTANT only for work done by CONSULTANT up to and including the date of termination of this Agreement unless the termination is for cause, in which event CONSULTANT need be compensated only to the extent required by law. CONSULTANT may terminate this Agreement at any time during the term of the Agreement by giving the CITY sixty (60) calendar days’ prior written notice.

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16. INDEPENDENT CONTRACTOR

CONSULTANT is and shall at all times remain, as to CITY, a wholly independent contractor. Neither CITY nor any of its employees or agents shall have control over the conduct of CONSULTANT or any of its employees, except as stated in this Agreement.

CONSULTANT has and shall retain the right to exercise full control over the employment, direction, means of performance, location, compensation and discharge of all persons assisting CONSULTANT. This Agreement shall not be interpreted to prevent or preclude CONSULTANT from rendering any services for CONSULTANT’s own account or to any other person or entity as CONSULTANT in its sole discretion shall determine; provided, however, that performing such services shall not materially interfere with the Services the CONSULTANT shall perform for the CITY. The CITY retains the right to provide general instructions to and observe the CONSULTANT in the performance of all services done on behalf of the CITY.

CONSULTANT and its employees, subconsultants, and agents have no authority, express or implied, to act on behalf of CITY in any capacity, to incur any debt, obligation or liability on behalf of CITY, bind CITY in any manner, or otherwise act on behalf of CITY as an agent. CONSULTANT and its employees are not employees of CITY.

CONSULTANT and its employees are not entitled to receive from CITY any of the benefits or rights afforded employees of CITY, including but not limited to reserve leave, sick leave, vacation leave, holiday leave, compensatory leave, Public Employees Retirement System benefits, and health, life, dental, long-term disability and workers’ compensation insurance benefits. CONSULTANT shall not, at any time or in any manner, represent that it or any of its agents, subconsultants, or employees are in any manner agents, subconsultants, or employees of CITY.

17. LAWFUL PERFORMANCE.

CONSULTANT shall abide by all Federal, State, and Local Laws and Regulations as may be related to the performance of duties under this Agreement. CONSULTANT, at its sole expense, shall obtain and maintain during the term of this Agreement, all appropriate permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

18. SAFETY REQUIREMENTS.

CONSULTANT shall not perform any services for the CITY when the CONSULTANT is impaired by alcohol or a controlled substance. When there is reasonable cause to believe that any person has violated this provision, that person shall be immediately removed from the premises and be subject to any applicable civil and/or criminal penalties under the CITY’s Code and/or under state law. All work performed under this Agreement shall be performed in such a manner as to provide safety to the public. The CITY reserves the right to issue restraining or cease and desist orders to CONSULTANT when unsafe or harmful acts are observed or reported relative to the performance of the work under this Agreement. The acceptance of CONSULTANT's work Agreement No. 32500217 Page 6 of 93
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by CITY shall not operate as a release of the CONSULTANT from such standard of care and workmanship.

19. OWNERSHIP OF CONSULTANT’S WORK PRODUCT, CONFIDENTIALITY & DISCLOSURE.

CITY shall be the owner of any and all technical documents and records, including, computations, plans, correspondence, and/or other pertinent data and information, both hard copy and electronic, gathered or prepared by CONSULTANT in performance of this Agreement and shall be entitled to immediate possession of the same upon completion of the work under this Agreement, or at any earlier or later time when the same may be requested by CITY.

19.1. Records and Inspections. The CONSULTANT shall maintain full and accurate records, with respect to all services and matters covered under this Agreement. The CITY shall have free access at all reasonable times to such records, both hard copy and electronic, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings, and activities.

19.2. Deliverables. CONSULTANT shall deliver to the CITY the studies, plans, specifications, or other documents as are identified in the Scope of Services; and CONSULTANT shall, upon completion of all work or termination of this Agreement, submit to the CITY all information developed in the course of the CONSULTANT's services. CONSULTANT shall, in such time and in such form as the CITY may require, furnish reports concerning the status of services required under this Agreement. CONSULTANT shall, upon request by CITY and upon completion or termination of this Agreement, deliver to the CITY all material furnished to CONSULTANT by the CITY.

19.3. Ownership – Generally. All inventions, discoveries, enhancements, changes, or improvements of computer programs developed pursuant to this Agreement shall be the property of the CITY, and all patents or copyrights shall be assigned to the CITY, unless otherwise agreed. CONSULTANT agrees that CITY may make modifications to computer software furnished by CONSULTANT without infringing CONSULTANT’s copyright or any license granted to CITY, unless otherwise agreed.

19.4. Ownership of Documents. Every report, draft, work product, map, record, and other document reproduced, prepared, or caused to be prepared by the CONSULTANT pursuant to or in connection with this Agreement shall be the exclusive property of the CITY.

19.5. Confidentiality. Information that is exempt from disclosure to the public is confidential. This includes information relating to the past, present, or future affairs of the CITY or information belonging to a third party whose information is in the Agreement No. 32500217 Page 7 of 93
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CITY’s possession or control under obligations of confidentiality. CONSULTANT may be granted access to information that is exempt from disclosure to the public (Government Code Section 6254 and 6254.16) and may contain “trade secrets” (see Government Code Section 6254.7(d)) when it is necessary for CONSULTANT to perform its obligations pursuant to this Agreement. If CONSULTANT is granted such access to confidential information, CONSULTANT shall not be considered to be a member of the public as that term is used in Government Code Section 6254.5.

19.6. Disclosure of Information. CONSULTANT shall not disclose, publish, or authorize others to disclose or publish, design data, drawings, specifications, reports, or other information pertaining to the projects assigned to CONSULTANT by the CITY or other information to which the CONSULTANT has had access during the term of this Agreement without the prior written approval of the CITY’s Designated Representative during the term of this Agreement and for a period of two (2) years after the termination of this Agreement.

19.7. No Warranty. Other than an obligation upon the CITY to deal in good faith, the CITY makes no warranties and shall bear no liability or responsibility for errors or omissions in any Confidential Information disclosed under this Agreement or for any business decisions made by CONSULTANT in reliance on any Confidential Information disclosed under this Agreement.

20. ASSIGNMENT.

This Agreement is for the professional services of CONSULTANT. Any attempt by CONSULTANT to assign the benefits or burdens of this Agreement without the prior written approval of CITY shall be prohibited and shall be null and void. CONSULTANT's services pursuant to this Agreement shall be provided by the CONSULTANT’s Designated Representative or directly under his/her supervision, and CONSULTANT shall not assign another to supervise the CONSULTANT's performance of this Agreement without the prior written approval of CITY, by and through the CITY’s Designated Representative.

21. NOTICE OF BREACH AND OPPORTUNITY TO CURE.

Neither Party will be in breach of this Agreement where the breach is capable of being cured, or until written notice of the breach is received from the non-breaching Party.

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22. NOTICE.

23. COVENANTS AND CONDITIONS.

Each term and each provision of this Agreement to be performed by CONSULTANT shall be construed to be both a covenant and a condition.

24. WAIVER.

CITY’s review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT’s performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character.

25. INDEMNIFICATION, HOLD HARMLESS & DEFENSE.

25.1 As a separate and independent covenant from CONSULTANT’s obligations under this section, CONSULTANT shall to the fullest extent permitted by law, defend, indemnify, and hold harmless CITY, its legislative and advisory bodies, and the CITY’s officials, directors, officers, employees, and (the “Indemnitees”) from and against all liabilities regardless of nature, type, or cause, to the extent arising out of or resulting from or in connection with CONSULTANT’s performance of this Agreement or CONSULTANT’s failure to comply with any of its obligations contained in this Agreement. Liabilities subject to the duties to defend and indemnify include, without limitation, all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution. CONSULTANT’s obligation to indemnify applies unless it is adjudicated that any of the liabilities covered by this Section are the result of the active negligence or willful misconduct of any of the Indemnitees.

25.2 The duty to defend is a separate and distinct obligation from CONSULTANT’s duty to indemnify. CONSULTANT shall be obligated to defend Agreement No. 32500217 Page 9 of 93
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in all legal, equitable, administrative, or special proceedings, with counsel approved by the CITY Attorney, where approval shall not be reasonably withheld immediately upon tender to CONSULTANT of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination of negligence or willful misconduct by any of the Indemnitees shall not relieve CONSULTANT from its separate and distinct obligation to defend the Indemnitees. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes the obligation to provide independent defense counsel if CONSULTANT asserts that liability is caused in whole or in part by the negligence or willful misconduct of the Indemnitees. If it is finally adjudicated that liability was caused by the active negligence or willful misconduct of any of the Indemnitees, CONSULTANT may submit a claim to CITY for reimbursement of reasonable attorneys’ fees and defense costs.

25.3 The provisions of this Subsection 23.3 apply only in the event that CONSULTANT is a design professional within the meaning of California Civil Code section 2782.8 (“Design Professional”). The term Design Professional, as defined in said section, is limited to licensed architects, licensed landscape architects, registered professional engineers, professional land surveyors, and the business entities that offer such services in accordance with the applicable provisions of the California Business and Professions Code.

25.3.1 Notwithstanding the provisions of Subsections 23.1 and 23.2 above, to the extent that the services to be provided under this Agreement are those of a Design Professional, CONSULTANT's duty to indemnify, hold harmless, and defend the Indemnitees shall be limited to the extent that any claims arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT, its officers, agents, employees or subconsultants in the performance of the services described in this Agreement.

25.3.2 In no event shall the costs of defense charged to CONSULTANT exceed the CONSULTANT’s proportionate percentage of fault, except as otherwise set forth in said Civil Code section 2782.8 as amended effective 1/1/2018, the provisions of which are incorporated into this Agreement by this reference. Nothing in this Subsection 23.3 shall be construed to require CONSULTANT to provide indemnification for claims caused by the active negligence or willful misconduct of the Indemnitees.

25.4 The review, acceptance or approval of CONSULTANT’s work or work product by any of the Indemnitees shall not affect, relieve or reduce CONSULTANT’s indemnification or defense obligations. CONSULTANT waives any right of contribution against CITY or any of CITY’s officers, employees, agents, or volunteers arising out of such failure to inspect, review, monitor, or supervise the work performed by CONSULTANT pursuant to this Agreement. The provisions of this Section shall not be restricted by and do not affect the provisions of this Agreement No. 32500217 Page 10 of 93
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Agreement relating to Section 24. The CONSULTANT’s obligations under this Section of the Agreement shall survive the termination of the Agreement.

Oxnard City CouncilOctober 29, 2024

Oxnard City Council
October 29, 2024