In order to assure proper vetting and to prevent the delay of important City business, staff proposes the reorganization of the city council meeting structure to include formal city council committees in order to be efficient, effective, and timely.
This new structure would become effective in January 2019.
CITY COUNCIL MEETING STRUCTURE
The City Council will have full Council meetings on the 1st and 3rd Tuesday evenings of each month, and the Council Committees would meet on the 2nd and 4th Tuesdays of each month.
The current slate of Council Committees and Task Forces would terminate on December 31, 2018. Each body currently comprises only two members and cannot take formal action.
Each new Council Committee will comprise three members and will take formal votes and forward the Committee’s recommendations to the full Council for formal action on the consent agenda, unless the item is a new expenditure of more than $1M or an item known to be significant to the community. As always, any Councilmember or the Mayor reserves the right to pull any consent agenda item for discussion.
At the Committee level, City business can be vetted more thoroughly and deeply. Similar to the Congressional model, each Committee handles a specific set of topics, with the Members developing specialized knowledge. This is not a new model for conducting municipal business.
For example, the following 20 cities in California utilize the Council Committee structure:
Los Angeles Bakersfield Santa Clarita Hayward
San Diego Stockton Santa Rosa Santa Clara
San Jose Modesto Elk Grove Berkeley
Oakland Moreno Valley Corona Costa Mesa
Riverside Huntington Beach Torrance San Buenaventura
(Ventura)
The Council Committee meetings will be held in the Council Chambers, conducted just like a regular Council Meeting, with formal agendas published consistent with the City’s new Sunshine Ordinance, provide a public comment period, and provide for public comment on specific agenda items.
The Council Committees and meeting schedules are:
B.2
Packet Pg. 19
763
City Council Committee Structure (10/20/10)
October 23, 2018
COMMITTEE 2
ND & 4TH TUESDAY MEETING TIME
1. Finance & Governance 9:30 – 10:45 A.M.
2. Public Works & Transportation 11:00 A.M. – 12:15 P.M.
3. Public Safety 2:00 – 3:15 P.M.
4. Community Services 4:30 – 5:45 P.M.
5. Housing & Economic Development 6:00 – 7:15 P.M.
While the change in the Council meeting structure is necessary for the administration to ensure that the City‘s business is conducted and completed in an efficient, thorough, and timely manner, the process to appoint committee membership and the chair is in the purview of the elected body.
However, for the initial transition period staff strongly recommends the following membership roster for legislative years 2019 and 2020. The Finance and Governance Committee can work on the appointment process in 2019, and bring a recommendation to the full Council by the end of 2019.
The initial Council Committee membership is proposed to be:
COMMITTEE MEMBERSHIP
1. Finance & Governance Mayor - Chair; CM1; CM6
2. Public Works & Transportation CM2 – Chair; CM4; CM5
3. Public Safety CM4 – Chair; Mayor; CM5
4. Community Services CM1 – Chair; CM2; CM3
5. Housing & Economic Development CM3 – Chair; CM6; Mayor Not every single item of business will have to go through committee. Examples include payments to vendors for projects already approved by Council, acceptance of grant awards, presentations from outside agencies, or annual updates. Conversely, the Council may wish to send specific items to, or back to, committee for further vetting.
After 12 months, we can examine the progress and make any desired tweaks to improve the process.
RELATED ORDINANCES AND RESOLUTIONS
To establish the City Council committee structure, staff recommends that the City Council adopts an ordinance amending Chapter 2, Article I, Section 2-1 of the Oxnard City Code, which establishes the City Council’s regular meeting days, and adding Section 2-1.1 establishing the committees.
B.2
Packet Pg. 20
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City Council Committee Structure (10/20/10)
October 23, 2018
Further, the Board of Commissioners of the Housing Authority (the “Authority”) currently consists of five City Council members and two tenant representatives. Since the City Council will become a seven member body after the election, staff recommends that the Authority adopt a resolution expanding from a seven member body to a nine member body.
OTHER ITEMS TO BE UPDATED
In the near future, staff will return with a recommendation to amend the City Council Procedures Manual adopted on May 10, 2016.
STRATEGIC PRIORITIES
This agenda item supports the Organizational Effectiveness strategy. The purpose of the Organizational Effectiveness strategy is to strengthen and stabilize the organizational foundation of the City in the areas of Finance, Information Technology, and Human Resources, and to improve workforce quality while increasing transparency to the public.
FINANCIAL IMPACT
This new structure will require additional support from the City Clerk’s Office and the City Attorney’s office. Staff will have to determine how to fund additional positions and return to City Council for authority.
Prepared by Alexander Nguyen, City Manager.
ATTACHMENTS:
ATTACHMENT A: CITY COUNCIL COMMITTEE STRUCTURE ORDINANCE ATTACHMENT B: CITY COUNCIL COMMITTEE STRUCTURE ORDINANCE REDLINE ATTACHMENT C: HOUSING AUTHORITY RESOLUTION
B.2
Packet Pg. 21
765
10-23-2018
REORGANIZATION OF COUNCIL
MEETING STRUCTURE
City Manager’s Office
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1. That City Council approve the first reading by title only and subsequent adoption of an ordinance amending Chapter 2
Article I Section 2-1 and adding Section 2-1.1. to the Oxnard City Code concerning the formation of City Council
committees; and
2. That the Housing Authority adopt a resolution establishing the Housing Authority as a nine member body and repealing Resolution No. 1291
RECOMMENDATION
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2 3
• Five At-Large Members
• At-Large Mayor + Six District Representatives
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• Seven Elected Officials = more deliberation
• More deliberation = longer meetings
• Longer meetings = late Tuesday nights
• Late Tuesday nights = rushing or delaying items
• Rushing or delaying items = inefficiency, ineffectiveness & tardiness
• Inefficiency, ineffectiveness & tardiness = bad business • Late night meetings also =
CURRENT STRUCTURE
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4 770
5 771
6 • Efficient, effective, and timely
• Reorganization of the city council meeting structure to include formal city council committees
• To assure proper vetting and to prevent the delay of
important City business
• The City Council will have full Council meetings on the 1st and 3rd Tuesday evenings of each month, and the Council Committees would meet on the 2nd and 4th Tuesdays of
each month.
REORGANIZATION
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7 • This new structure would become effective in January 2019.
• The current slate of Council Committees and Task Forces would terminate on December 31, 2018.
• Each body currently comprises only two members and
cannot take formal action.
REORGANIZATION
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8 • Each new Council committee will comprise three members. • Will take formal votes and forward the Committee’s
recommendations to the full Council for formal action on the consent agenda.
• Unless the item is a new expenditure of more than $1M or an item known to be significant to the community.
• As always, any Councilmember or the Mayor reserves the right to pull any consent agenda item for discussion.
REORGANIZATION
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9 Los Angeles Bakersfield Santa Clarita Hayward
San Diego Stockton Santa Rosa Santa Clara
San Jose Modesto Elk Grove Berkeley
Oakland Moreno Valley Corona Costa Mesa
Riverside Huntington
Beach
Torrance San
Buenaventura
(Ventura)
CITIES USING COUNCIL COMMITTEE STRUCTURE
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10 • The Council Committee meetings will be held in the Council Chamber.
• Conducted just like a regular Council Meeting, with formal agendas published consistent with the City’s new Sunshine Ordinance.
• Provide a public comment period, and provide for public comment on specific agenda items.
COUNCIL COMMITTEES
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11 COMMITTEE 2ND & 4TH TUESDAY MEETING TIME
1. Finance & Governance 9:30 – 10:45 A.M.
2. Public Works & Transportation 11:00 A.M. – 12:15 P.M.
3. Public Safety 2:00 – 3:15 P.M.
4. Community Services 4:30 – 5:45 P.M.
5. Housing & Economic Development 6:00 – 7:15 P.M.
COMMITTEE SCHEDULE
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12 • For the initial transition period staff strongly recommends the following membership roster for legislative years 2019 and 2020.
• The Finance and Governance Committee can work on the
appointment process in 2019, and bring a recommendation to the full Council by the end of 2019.
COMMITTEE MEMBERSHIP
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13 COMMITTEE MEMBERSHIP
1. Finance & Governance Mayor - Chair; CM1; CM6
2. Public Works & Transportation CM2 – Chair; CM4; CM5
3. Public Safety CM4 – Chair; Mayor; CM5
4. Community Services CM1 – Chair; CM2; CM3
5. Housing & Economic Development CM3 – Chair; CM6; Mayor COMMITTEE MEMBERSHIP 2019 -2020
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14 • Not every single item of business will have to go through committee. Examples include payments to vendors for
projects already approved by Council, acceptance of grant awards, presentations from outside agencies, or annual
updates.
• Conversely, the Council may wish to send specific items to, or back to, committee for further vetting.
• After 12 months, we can examine the progress and make any desired tweaks to improve the process.
COMMITTEE WORKFLOW
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15 • The Council Committee Structure provides greater
opportunity for meaningful Public input earlier in the
process.
• With new Sunshine Ordinance, provides up to nineteen (19) days for public review of agenda items.
• Enhance the culture of public engagement.
• Provide more time to tackle major issues.
BETTER GOVERNANCE
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16 1. That City Council approve the first reading by title only and subsequent adoption of an ordinance amending Chapter 2
Article I Section 2-1 and adding Section 2-1.1. to the Oxnard City Code concerning the formation of City Council
committees; and
2. That the Housing Authority adopt a resolution establishing the Housing Authority as a nine member body and repealing Resolution No. 1291
RECOMMENDATION
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17 18 This is the footer. 783
CITY COUNCIL AGENDA REPORT
REPORTS
AGENDA ITEM NO. J.4
DATE: January 7, 2025
TO: City Council
FROM: Alexander Nguyen, City Manager, (805) 385-7430, [email protected] SUBJECT: City Council Committees
RECOMMENDATION
That the City Council:
1. That the Mayor propose the appointment of the membership for each of the three City Council Committees; and
2. That the City Council consider the approval of the proposed appointments to each of the three City Council Committees.
Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/WpNR3eqGBBI
BACKGROUND
Under Oxnard City Code Section 2-1.1, the members of the three City Council Committees (Finance and Governance; Community Services, Public Safety, Housing and Development; and Public Works) are appointed by the Mayor, subject to the subsequent approval by at least four Councilmembers.
With the election of a new Mayor and three new Councilmembers in November 2024, no existing members of the City Council are currently members of the Community Services, Public Safety, Housing and Development Committee. Mayor Pro Tem Teran and Councilwoman Basua are currently members of the Finance and Governance Committee, while Councilmember Perello is currently the chair of the Public Works Committee.
STRATEGIC PRIORITIES
This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on March 16, 2021.
FINANCIAL IMPACT
There is no financial impact.
COMMITTEE OUTCOME
This item did not originate in Committee.
Prepared by: Alexander Nguyen, City Manager
ATTACHMENTS
1. Presentation (final)
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COUNCIL COMMITTEE MEMBERSHIP
Prepared By: Alexander Nguyen, City Manager
City Council
01/07/2025
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Background - 2024 Membership 2
•
COMMITTEE MEMBERSHIP
1. Finance & Governance
2. Community Services, Public
Safety, Housing &
Development
Mayor – Chair (Now Vacant)
Councilwoman Basua, District 5
Councilmember Teran, District 2
Mayor Pro Tem, District 4– Chair (Now Vacant)
Councilmember Madrigal, District 3 (Now Vacant)
Mayor (Now Vacant)
3. Public Works & Transportation Councilmember Perello, District 1- Chair Councilmember Valenzuela Jr, District 6 (Now Vacant)
Mayor (Now Vacant)
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CITY COUNCIL AGENDA REPORT
REPORTS
AGENDA ITEM NO. J.5
DATE: January 7, 2025
TO: City Council
FROM: Luly Lopez, City Clerk, (805) 385-7805, [email protected] SUBJECT: Appointments of Councilmembers to Serve on Various Boards, Commissions, and Committees.
RECOMMENDATION
1. That the Mayor, with approval of the City Council, appoint members and alternates from the City Council to the:
a) Association of Water Agencies for Ventura County (one primary and alternate); b) Beach Erosion Authority for Control of Operation & Nourishment (BEACON) (one primary and alternate); c) Clean Power Alliance Board of Directors (one primary and two alternates);* d) Economic Development Collaborative - Ventura County (one primary); e) Gold Coast Transit District (one primary and alternate); f) Las Cortes Housing Development corporation (two primary); g) Oxnard Convention & Visitors Bureau (one primary and alternate); h) Regional Defense Partnership for the 21st Century (one primary and alternate); i) Ventura Council of Governments (one primary and alternate); j) Ventura County Animal Regulation Commission (one primary and alternate); k) Ventura County Regional Energy Alliance (one primary and alternate); l) Ventura County Transportation Commission (one primary) m) Ventura Regional Sanitation District (one primary and alternate); *Alternate may be a staff member.
2. That the City Council, as a whole, appoint two Councilmembers to the Oxnard Airport Authority and one Councilmember as an alternate.
BACKGROUND
Every two years, the Mayor makes appointments, with the approval of the City Council, of Councilmembers to various boards, commissions and committees. The City Council makes appointments to the Oxnard Airport Authority. A list of the proposed committee appointments is attached.
STRATEGIC PRIORITIES
This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on March 16, 2021.
FINANCIAL IMPACT
There is no financial impact.
COMMITTEE OUTCOME
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This item did not originate in Committee.
Prepared by: Luly Lopez, City Clerk
ATTACHMENTS
1. Boards-Commissions-Committee Assignments 2024
2. Description of the Boards
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Organization Number of
Members
How Often Do they
Meet
Compensation
Who Pays
the
Members
Members
Association of Water Agencies for
Ventura County
1 member and
Alternate
First Thursday at 3:00 p.m. $0 $0 Member: vacant
Alternate Member: vacant
Beach Erosion Authority for Control of
Operation and Nourishment
1 member and
Alternate
Third Friday at 9:00 a.m. $0 $0 Member: Mayor Pro Tem Teran Alternate Member: vacant
Big Independent Cities Excess Pool Joint
Powers Authority
1 member Quarterly at 10:00 a.m. and
as needed
$0 $0 Member: Councilmember Perello
Clean Power Alliance Board of Directors
- Executive Committee
- Energy Planning & Resources
1 member and
2 alternates
First Thursday at 2:00 p.m. $0 $0 Member: Councilmember Perello Alternate Members: Mayor Pro Tem Teran
and Kathleen Mallory
Economic Development Collaborative –
Ventura County
1 member Third Thursday at 3:30 p.m. $0 $0 Member: Vacant Gold Coast Transit District 1 member and
Alternate
First Wednesday at 10:00
a.m.
$100 Gold Coast
Transit
District
Member: Vacant
Alternate Member: vacant
Las Cortes Housing Development
Corporation
2 members Third Wednesday at 4:00
p.m.
$0 $0 Members: Councilwoman Basua and Vacant
Oxnard Airport Authority 2 members and
Alternate
Second Thursday at 6:30
p.m.
$50 City Member: Mayor Pro Tem Teran and
Councilmember Perello
Alternate Member: vacant
Oxnard Convention & Visitors Bureau 1 member and
Alternate
Fourth Wednesday at 9:00
a.m.
$0 $0 Member: vacant
Alternate Member: Councilmember Perello
Regional Defense Partnership 1 member and
Alternate
First Tuesday at 7:30 a.m. $0 $0 Member: Councilwoman Basua Alternate Member: vacant
Ventura Council of Governments 1 member and
Alternate
Second Thursday of every
other month at 4:00 p.m.
$0 $0 Member: Councilmember Perello
Alternate Member: vacant
Ventura County Air Pollution Control
District
1 member Second Tuesday of the
month at 1:30 p.m
$0 $0 Member: vacant
Ventura County Animal Regulation
Commission
1 member and
Alternate
Quarterly – Third Thursday
at 9:00 a.m.
$50 County pays Member: vacant
Alternate Member: vacant
Ventura County Regional Energy
Alliance
1 member and
Alternate
Quarterly – Third Thursday
at 10:30 a.m.
$0 $0 Member: Councilwoman Basua
Alternate Member: Councilmember Perello
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Ventura Regional Sanitation District
(VRSD)
Subcommittees:
Executive Committee as needed: $186
per meeting
1 member and
Alternate
First Thursday @ 8:30 a.m. $186 per
meeting
VRSD Member: Councilmember Perello
Alternate Member: vacant
Ventura County Transportation
Commission plus subcommittees:
- Intercity Transit
- Coastal Express Policy Advisory
- LOSSAN
1 member First Friday at 9:00 a.m. $100-limit of 2
meetings per
month which
covers both
mtgs.
VCTC Member: vacant
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Description of Boards
Association of Water Agencies for Ventura County (AWA)
The Association of Water Agencies of Ventura County (AWA) was formed in 1976 to provide a forum for the exchange of information on local and regional water issues. AWA is governed by a 21-member board of directors comprised of leaders representing various water related entities in our region (agriculture, municipalities, water purveyors, small systems, industrial water users, private business, concerned citizens, students, etc.). The mission is to develop and encourage cooperation among entities for the development, protection, conservation and improvement of the total water resources for Ventura County.
Beach Erosion Authority for Control of Operation and Nourishment (BEACON)
The Beach Erosion Authority for Clean Oceans and Nourishment (BEACON) is a California Joint Powers Agency (JPA) established in 1986 to address coastal erosion, beach nourishment and clean oceans within the Central California Coast from Point Conception to Point Mugu. The member agencies of BEACON include the Counties of Santa Barbara and Ventura as well as the coastal cities of Santa Barbara, Goleta, Carpinteria, Ventura, Oxnard and Port Hueneme. The BEACON Board is made up of two Supervisors from each county and one counsel person from each coastal city for a total of ten. The Board meets every two months at the City of Carpinteria City Council Chambers located at 5775 Carpinteria Avenue.
Big Independent Cities Excess Pool Joint Powers Authority (BICEP) The Big Independent Cities Excess Pool Joint Powers Authority (BICEP) was established in 1988, in accordance with the Government Code of the State of California, as a way to “riskshare” insurance coverage programs by medium-to-large cities within the state.
Membership in BICEP allows municipalities to self-insure, pool their large liability losses and obtain additional insurance through the commercial market.
As a joint powers authority, BICEP is governed by a Board of Directors consisting of one representative from each of its member cities. There are currently five members: Huntington Beach, Oxnard, Santa Ana, San Buenaventura, and West Covina. 791
Clean Power Alliance Board of Directors
Founded in 2017, Clean Power Alliance (CPA) is the 4th largest electricity provider in California. CPA is a community-driven organization that believes in a clean energy future that empowers communities and customers to choose their energy source. Clean Power Alliance was ranked as the #1 green power provider by the U.S. Department of Energy’s National Renewable Energy Laboratory in the NREL 2022 Utility Green Power Rankings.
Clean Power Alliance is a Joint Powers Authority (JPA) governed by a Board of Directors comprised of elected officials from each city and county we serve. City staff are permitted to serve on the CPA board.
Economic Development Collaborative – Ventura County
A private nonprofit, the EDC was founded in 1996 with funding from the County of Ventura, the 10 cities in the county and key private-sector companies to provide a pathway to business growth, economic prosperity and high quality of life for all.
Today, in partnership with the Small Business Development Center, the EDC is a regional asset for economic vitality in Ventura, Santa Barbara and Los Angeles counties, giving businesses, community partners and civic leaders the resources they need to succeed. By leveraging public and private funds, the EDC has become a key player in delivering business consulting, funding and strategic initiatives that support the regional economy.
Gold Coast Transit District
Gold Coast Transit District provides public fixed-route and paratransit service in the cities of Ojai, Oxnard, Port Hueneme, Ventura and the unincorporated areas of Ventura County. With nearly 2 million passenger trips provided each year, GCTD is the largest public transportation operator in Ventura County. The fleet includes 61 buses and 26 paratransit vehicles all powered by clean natural gas supplied by an on-site CNG fueling station.
Las Cortes Housing Development Corporation
Las Cortes, Inc. is a corporation that was authorized by the City Council on December 20, 2005, for the sole purpose of creating affordable housing, and is currently the only Oxnard based nonprofit that produces affordable housing.
Las Cortes, Inc. is involved in the development of three affordable housing projects: Las Cortes, which is the demolition and replacement of 260 public housing units, Las Villas de Paseo Nuevo, a 72 unit affordable rental housing project located in the Cypress Neighborhood, and Terraza de las Cortes, which involves the development of 4.22 acres located North of Carmelita Court and East of Felicia Court, Oxnard, CA 93030.
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Oxnard Convention and Visitors Bureau
Visit Oxnard (previously Oxnard Convention & Visitors Bureau) is the destination marketing organization working hand-in-hand with the City of Oxnard and its hotels, transportation entities, restaurants, retailers, attractions, historic districts and more. Visit Oxnard is an independent, public non-profit 501 (c) (4) organization funded by a 2 percent tourism assessment charged by area hotels with 55+ rooms as well as a yearly contracted amount from the City of Oxnard.
Visit Oxnard’s goals are to: 1) Increase overnight stays and visitation during off-season; 2) Heighten the destination profile as perceived by residents and visitors; and 3) Increase online audience across social and digital platforms.
Regional Defense Partnership
RDP is Ventura County’s community-based organization that advocates for and supports the county’s military facilities and defense contractors as community assets and essential to national defense. Ventura County’s military commands and defense contractors, which total more than 17,000 employees among military, federal, civilian and contractor jobs, generates about $2 billion annually to the regional economy.
RDP is a working partnership between elected officials from the County of Ventura and the 10 cities in the county, retired federal and state political leaders, senior military officials, defense contractors, local colleges and others. RDP-21 supports, advocates and facilitates among the military, private enterprise and government to preserve Ventura County’s military assets and regional economy.
Ventura Council of Governments (VCOG)
A voluntary joint powers authority representing the 10 cities of Ventura County as well as the County. VCOG’s goal is to facilitate cooperative subregional and regional planning, coordination and technical assistance on issues of mutual concern.
VCOG is based on the premise that Ventura County can have more representation without more government and that issues of common concern often extend beyond the purview of local jurisdictions and agencies, requiring insight and input from a wide range of affected interests.
VCOG works efficiently by utilizing existing resources to the greatest extent possible, collaboratively finding new ways to perform needed activities for less, while eliminating duplication of effort.
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Ventura County Air Pollution Control District (APCD)
The District was formed by the Ventura County Board of Supervisors in 1968, in response to the county's first air pollution study. The study identified Ventura County as having a severe air quality problem. Currently, Ventura County does not meet the federal air quality standards for ozone. It also exceeds the state standards for ozone and particulate matter. With over 800,000 county residents, the District is committed to programs that will clean the air to protect public health.
The District is classified as a Special District separate and independent from the County of Ventura agencies. Division 26 of the California Health and Safety Code establishes the District’s structure, operating procedures, and authority. The District provides a full range of air pollution control activities, including permitting, facility inspection, air quality attainment planning, rulemaking, air quality monitoring, and incentive programs. The District shares responsibility with the California Air Resources Board for ensuring that all state and federal air quality standards are achieved and maintained within Ventura County.
Ventura County Regional Energy Alliance
The Ventura County Regional Energy Alliance (VCREA) is taking the lead in addressing good energy stewardship and sustainability practices in the Ventura Region. VCREA is a Joint Powers Authority (JPA) comprised of public agencies working in collaboration with various entities in the region to collectively preserve and enhance the area in which we live.
VCREA coordinates and assists public agencies including local jurisdictions, schools, and special districts, as well as businesses and residents of Ventura County to best utilize the many resources available to achieve our goal of creating a more sustainable future for the entire region.
Our mission is to partner local resources for residential, commercial, and municipal energy efficiency, serving as a one source resource.
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Ventura Regional Sanitation District (VRSD)
The Ventura Regional Sanitation District (VRSD), a public waste management agency, was organized in 1970 pursuant to the County Sanitation District Act of the California Health and Safety Code Section 4700. VRSD is overseen by a nine-member Board of Directors who represent the eight cities and various special districts that receive services from the District.
VRSD added solid waste disposal to its range of services in 1972 and today owns and operates one active solid waste disposal site (Toland Road Landfill near Santa Paula) and is responsible for post-closure operations at five more.
In 1999, VRSD completed a plan to redistribute public monies to local cities and Ventura County, making the District a truly entrepreneurial public agency. VRSD receives no tax-based support-- its operations are funded by fees for the services we provide.
Ventura County Transportation Commission
The Ventura County Transportation Commission (VCTC), is a regional transportation planning agency committed to keeping Ventura County moving. VCTC is composed of all five members of the Ventura County Board of Supervisors, one member from each city council, one citizen member representing Ventura County cities and one citizen member representing the county. 795