Agenda packet — Oxnard City Council, November 3, 2025 (part 1 of 4)

Written materials relating to an item on this agenda that are distributed to the legislative bodies within 72 hours before the item is to be considered at its regularly scheduled meeting will be made available for public inspection at the City Clerk’s Office, 300 West Third Street 4th Floor during customary business hours. Agenda reports are also on the City of Oxnard web site at www.oxnard.gov.

In compliance with the Americans with Disabilities Act, if you require special assistance to participate in a meeting, please contact the City Clerk’s Office at 385-7803. Notice at least 72 hours prior to the meeting will enable the City to reasonably arrange for your accessibility to the meeting.

Agenda Item Time Estimates include: (Minutes for Presentation + Council Discussion + Public Comment)

AMENDED AGENDA
(October 27, 2025, Report Item No. N-4 was added)
((((OXNARD CITY COUNCIL

OXNARD COMMUNITY DEVELOPMENT COMMISSION

SUCCESSOR AGENCY OXNARD FINANCING AUTHORITY

OXNARD HOUSING AUTHORITY
Meeting Location: Council Chambers, 305 West Third Street November 3, 2025
Closed Session - 4:30 PM
Appointment Items - 5:00 PM
Regular Meeting - 6:00 PM
Zoom details to cal
l-in for public comment during a meeting:

1. Dial Phone Number: (888) 475-4499

2. Enter Meeting ID: 837 6362 4996

3. Passcode: 131496
If you wish to speak during public comments or a particular item on the agenda, please sign-on by following the zoom call-in steps listed above. Once the presiding officer calls for public speakers, press *9 to raise your hand to inform the City Clerk you would like to speak during the public speaking section for that particular item on the agenda, while in the zoom waiting room. Press *6 when asked to unmute. Listen to the instructions provided virtually on the phone while on hold in the zoom waiting room. Please note that there is a slight time delay when viewing the meeting via television.

IN ACCORDANCE WITH ASSEMBLY BILL 2449, MEMBERS OF THE LEGISLATIVE BODY MAY MEET IN- PERSON OR REMOTELY. TO PARTICIPATE REMOTELY VISIT WWW.OXNARD.GOV.

To find out how you may provide public comment, please refer to the instructions below or at www.https://www.oxnard.org/city-meetings/.

The public may view the meeting from home on Spectrum channel 10, Frontier channel 35, or YouTube at Youtube.com/oxnardnews.

Video recordings of the meeting are typically available online following the meeting at the City’s website at www.oxnard.org/city- meetings.
*Please see the link for the Measure M pre-recorded presentation video for each item listed on this agenda.

YOU MAY PARTICIPATE IN THE MEETING IN THE FOLLOWING WAYS:

1. ATTEND THE MEETING AT THE LOCATION LISTED ABOVE: Submit a speaker card to the City Clerk.

2. EMAIL COMMENTS OR SIGN UP TO SPEAK REMOTELY BEFORE THE MEETING a. Submit a request to speak remotely by 3:00 p.m. on the day of the meeting by using the form available at www.oxnard.org/citymeetings.
b. Submit an email to [email protected] by 3:00 p.m. on the day of the meeting (indicate the agenda item number in the subject line). All email correspondence will be forwarded to the legislative body prior to the start of the meeting and made part of the legislative record.
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OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY November 3, 2025 PAGE 2

c. Contact the City Clerk’s Office at (805) 385-7803 to submit your request.

3. PROVIDE PUBLIC COMMENT REMOTELY DURING THE MEETING

a. Follow Zoom details listed above.
b. Public comments on agenda items will be taken following the announcement of the item. After the item is announced, members of the public may register or otherwise be recognized for the purpose of providing public comment.

Please review the Zoom instructions on the registration page to help ensure there are no technical difficulties during your comments and help you understand public comment procedures using Zoom. Detailed participation instructions can be found at www.oxnard.org/city-meetings.

In the event of a disruption which prevents a legislative body of the City of Oxnard from broadcasting a meeting using a call-in option or internet-based service option, or in the event of a disruption within the City’s control which prevents members of the public from offering public comment using the call-in option or internet-based service option, the legislative body shall take no further action on items appearing on a meeting agenda until public access to the meeting via the call-in option or internet-based service option is restored. However, if any of the broadcast options are disrupted, but any of the other broadcast options is still available to the public, the legislative body may take further action on items appearing on a meeting agenda without waiting for the disrupted broadcast option(s) to be restored.

A. ROLL CALL, POSTING OF AGENDA

THE FOLLOWING LEGISLATIVE BODIES ARE MEETING: City Council

CONSIDERATION OF TELECONFERENCE PARTICIPATION PURSUANT TO ASSEMBLY BILL 2449

B. PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, a person may address the legislative body only on matters appearing on the closed session agenda. The presiding officer shall limit public comments to three minutes.

C. CLOSED SESSION (4:30 PM)

1. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Government Code Section
54956.9(d)(1))
Name of case: City of Oxnard v. Rio School District; et al.

Ventura County Superior Court, Case No. 56-2023-00575575-CU-WM-VTA Legislative Body: City Council

2. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Government Code Section
54956.9(d)(1))
Name of case: Douglas Cohee v. City of Oxnard; et al.

Ventura County Superior Court, Case No. 2023CUPA017800
Legislative Body: City Council

D. APPOINTMENT ITEMS (5:00 PM)

1. Public Works Department
SUBJECT: Public Works Department Workshop - Day 1: Water, Wastewater with Stormwater, Solid Waste, and Golf Course Operations (Enterprise Funds). (60 minutes) RECOMMENDATION: That the City Council receive and file an update report from the Public Works Director and Assistant Public Works Directors, concerning information related to the Enterprise Funded Divisions and Stormwater (a non-enterprise funded subdivision of Wastewater) in the Public Works Department as it relates to infrastructure and natural resources. 2 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY November 3, 2025 PAGE 3

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/meoMWxsR4iI

Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
E. OPENING CEREMONIES (6:00 PM)
Pledge of allegiance to the flag of the United States.

F. CEREMONIAL ITEMS

1. SUBJECT: Presentation of a Proclamation Designating November 11, 2025 as "Veterans Day."

2. SUBJECT: Presentation of a Proclamation Designating the Month of November 2025 as "Family Caregivers Month."

G. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA AND NON-ACTION ITEMS

A person may address the legislative body only on matters not appearing on the agenda and within the subject matter jurisdiction of the legislative body, and on non-action items such as ceremonial items, report of city manager / executive director / secretary, and city council/ housing authority / successor agency / financing authority business / committee reports. Speaker requests shall be submitted as set forth on the first page of this agenda. Speakers are limited to three minutes. After 30 minutes, if all speakers have not had the opportunity to speak, the remaining speakers will be given an opportunity to speak prior to adjournment of the meeting. The legislative body cannot enter into a detailed discussion or take action on any items presented during public comments at this time. Such items may only be referred to the City Manager / Executive Director / Secretary for administrative action or scheduled on a subsequent agenda for discussion. Persons wishing to speak on public hearing items should do so at the time of the hearing.

H. REPORT OF CITY MANAGER/EXECUTIVE DIRECTOR/SECRETARY

The City Manager/Executive Director/Secretary shall report on items of interest to the legislative body occurring since the last meeting. The legislative body cannot enter into detailed discussion or take action on any item presented during this report. Such items may only be referred to the City Manager/Executive Director/Secretary for administrative action or scheduled on a subsequent agenda for discussion.

1. City Manager’s Corner: updates, announcements, clarifications, and local government fun facts on occasional Tuesdays.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/-D3GgDNqbik

I. CITY COUNCIL/HOUSING AUTHORITY/SUCCESSOR AGENCY/FINANCING AUTHORITY

BUSINESS/COMMITTEE REPORTS

At this time, a member of the legislative body may make a brief announcement, or make a brief report on his or her activities. Further, members of the legislative body may request to schedule consideration of whether to place an item on a future agenda. The legislative body cannot enter into detailed discussion or take action on any item presented during this report. The member's report shall not exceed three minutes, unless additional time is granted by the presiding officer.

J. REVIEW OF INFORMATION/CONSENT AGENDA
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OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY November 3, 2025 PAGE 4

The members of the legislative body will consider whether to remove Information/Consent Agenda items for discussion later during the meeting.

K. PUBLIC COMMENTS ON INFORMATION/CONSENT AGENDA
At this time, a person may address the legislative body only on matters appearing on the information/consent agenda. The presiding officer shall limit public comments to three minutes.

L. INFORMATION/CONSENT AGENDA

1. City Clerk Department
SUBJECT: Approval of Minutes.

RECOMMENDATION: That the City Council approve the regular meeting minutes of City Council for October 21, 2025.

Legislative Body: City Council
Contact: Luly Lopez, (805) 385-7805

2. Community Development Department
SUBJECT: Zone Text Amendment (Permit No. 25-580-01) to allow Agricultural and Construction Vehicles Sales and Incidental Repair and Service uses in the Heavy Manufacturing (M-2) Zone.

RECOMMENDATION: That the City Council adopt Ordinance No. 3069 titled “Ordinance of the City Council of the City of Oxnard Approving Planning And Zoning Permit No. 25-580-01 for a Zone Text Amendment to the Oxnard City Code Chapter 16, Article III, Division 11, Section 16- 163, for properties located within the City of Oxnard Zoned Heavy Manufacturing. Filed by Julie McCaslin, Todd Industrial Park (the “Applicant”), 5755 Valentine Road, Suite 203, Ventura, California 93003.”

(This item did not originate in Committee.)

Legislative Body: City Council
Contact: Jeff Pengilley, (805) 385-8208

3. Cultural & Community Services Department
SUBJECT: Resolution Authorizing the Library Manager to Approve the Library Collection Development Policy Pursuant to AB 1825 (Freedom to Read Act).

RECOMMENDATION: That the City Council adopt a resolution authorizing the Library Manager to approve the Oxnard Public Library’s Collection Development Policy to ensure compliance with AB 1825 (Freedom to Read Act) prior to the December 31, 2025 state deadline.

This recommendation is made as an interim administrative action while the City completes the process of recruiting, reviewing and appointing members to the newly reestablished Library Board in accordance with state library law.

Legislative Body: City Council
Contact: Terrel Harrison, (805) 385-7994

4. Finance Department
SUBJECT: City's Monthly Investment Report for the period ending September 2025.

RECOMMENDATION: That the City Council receive and file the monthly investment report. This is an information item.
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This item did not originate in Committee.

Legislative Body: City Council
Contact: Javier Chagoyen-Lazaro, (805) 200-5400

5. Finance Department
SUBJECT: First Amendment to the Existing Agreement with Tyler Technologies, Inc. for Credit Card Merchant Services.

RECOMMENDATION: That the City Council approve and authorize the Mayor to execute a First Amendment to the Tyler Payment Processing Agreement with Tyler Technologies, Inc. (A-8584) for credit card merchant services for a total agreement amount not to exceed $80,377 for the five- year agreement.

(This item did not originate in Committee.)

Legislative Body: City Council
Contact: Jialan Su, (805) 385-7811

6. Public Works Department
SUBJECT: Amend Blanket Purchase Order with Fleet Services, Inc. for Medium and Heavy Duty Equipment Parts and Supplies.

RECOMMENDATION: That the City Council approve and authorize the Purchasing Agent to increase the not-to-exceed amount for the Blanket Purchase Order with Fleet Services, Inc. from $750,000 to $1,250,000 and extend the term through November 30, 2027, for medium and heavy- duty equipment parts and supplies.

(This item did not originate in Committee, as this is an extension of a blanket purchase order previously approved by City Council.)

Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055

7. Public Works Department
SUBJECT: Agreement 32600089 with David Volz Design Landscape Architects, Inc. DBA DVD Creative for Landscape Architecture Services for the Seaview Park Improvement Project, Specification #25-108.

RECOMMENDATION: That the City Council approve and authorize the Mayor to execute an agreement with David Volz Design Landscape Architects, Inc. DBA DVD Creative, for a total contract amount not to exceed $295,743 with a term from November 5, 2025, through September 21, 2027, with the option for two consecutive one-year extensions ending September 21, 2029, for professional landscape architectural Services for the Seaview Park Improvement Project (C1311).

(This item did not originate in Committee as this is a capital improvement project specifically listed in the City’s Capital Improvement program budget, which was previously approved by the City Council.)

Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
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OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY November 3, 2025 PAGE 6

8. Public Works Department
SUBJECT: Multiple Agreements for On-Call Structural Engineering Services.

RECOMMENDATION: That the City Council approve and authorize the Mayor to execute the following Agreements, each with an initial term of two years from November 10, 2025, to November 9, 2027, with an option for three consecutive one-year period extensions ending November 9, 2030, for on-call On-Call Structural Engineering Services:

1. Agreement 32600139 with IDS Group, Inc., for a total amount not to exceed $1,000,000.00;

2. Agreement 32600140 with m6 Consulting Inc., for a total amount not to exceed $1,000,000.00; and

3. Agreement 32600141 with T.Y. Lin International, for a total amount not to exceed $1,000,000.00.
(Public Works and Transportation Committee approved 3-0 on October 14, 2025)

Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055

9. Public Works Department
SUBJECT: Agreement 32600133 with BKF Engineers for a City Master Plan of Drainage.

RECOMMENDATION: That the City Council approve and authorize the Mayor to execute an Agreement with BKF Engineers for a term of one year from November 4, 2025, to November 3, 2026, with the option to extend one year ending November 3, 2027, for a total contract amount not to exceed $629,950.00 for the development of a City Master Plan of Drainage for the Engineering Division.

(Public Works and Transportation Committee approved 3-0 on October 14, 2025)

Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055

10. Public Works Department
SUBJECT: City of Oxnard Water Division 2022-2024 Public Health Goals Report.

RECOMMENDATION: That the City Council receive and file the 2022-2024 Public Health Goals Report.

(Public Works and Transportation Committee approved 3-0 on October 14, 2025)

Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055

11. Public Works Department
SUBJECT: Agreement 32600146 with Synagro-WWT, Inc. for Digester Cleaning Services, Specification 25-14.

RECOMMENDATION: That the City Council approve and authorize the Mayor to execute an Agreement with Synagro-WWT, Inc. (Synagro) in the amount of $1,185,910 for Digester cleaning services with a one-year term from November 4, 2025 to November 3, 2026. 6 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY November 3, 2025 PAGE 7

(Public Works and Transportation Committee approved 3-0 on October 14, 2025)

Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055
M. PUBLIC HEARINGS

1. Community Development Department
SUBJECT: Ordinance Regarding Building Regulations. (10 minutes) RECOMMENDATION: That the City Council introduce and approve the first reading, by title only, waiving further reading of an ordinance amending Articles II through XIII, XV, and XVI, of Chapter 14 of the Oxnard City Code pertaining to the California Building Code, California Residential Code, California Green Building Standards Code, California Historical Building Code, California Electrical Code, California Existing Building Code, California Mechanical Code, California Referenced Standards Code, California Plumbing Code, California Energy Code, California Wildland-Urban Interface Code, Fire Codes, and Fire Sprinklers; creating Article XXIX pertaining to the International Property Maintenance Code, and the Uniform Code for the Abatement of Dangerous Buildings.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/aJj_4-xjSNc

Legislative Body: City Council
Contact: Jeff Pengilley, (805) 385-8208
N. REPORTS

1. City Attorney Department
SUBJECT: Donation Agreement and Property Disposal. (10 minutes) RECOMMENDATION: That the City Council approve and authorize:

1. Acceptance of a boat donation (A-8603) from Anthony Harris; and

2. Authorize the Purchasing Agent to sell, auction or otherwise dispose of the donated boat.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/82M3vpjYiQo

Legislative Body: City Council
Contact: Stephen Fischer, (805) 385-7483

2. Finance Department
SUBJECT: Authorization for Investment of Funds in a Local Government Investment Pool. (10 minutes)
RECOMMENDATION: That City Council:

1. Adopt a resolution authorizing investment of monies in the California Asset Management Program; and

2. Authorize the Mayor to complete any related documents and agreements to open City of Oxnard accounts with the California Asset Management Program. 7 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY November 3, 2025 PAGE 8

(This item did not originate in Committee)

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/2ekA6_1FgvM

Legislative Body: City Council
Contact: Javier Chagoyen-Lazaro, (805) 200-5400

3. Public Works Department
SUBJECT: Purchase Orders with WEX Bank for the Fleet Fuel Card Program. (10 minutes) RECOMMENDATION: That the City Council approve and authorize the Purchasing Agent to execute annual purchase orders with WEX Bank for an initial term of three years and seven months from December 7, 2025, through June 27, 2029 with the option to extend three additional one-year terms ending June 27, 2032 for an amount not to exceed $27,500,000, for the WEX Bank Fleet Fuel Card Program under Sourcewell Contract 030625-WEX.

(Public Works and Transportation Committee approved 3-0 on October 14, 2025)

Please click the following link to view the required Measure M pre-recorded presentation video:
https://youtu.be/qWjLohfrdJE

Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055

4. Fire Department
SUBJECT: Urgent Procurement of a Paramedic Squad. (10 minutes) RECOMMENDATION: That the City Council:

1. Approve a budget appropriation in the amount of $255,000 from the General Fund (101) available fund balance for the purchase, transport, and communication equipment cost of a paramedic squad; and

2. Authorizes the Mayor to execute a Purchase Order in the total amount of $225,000 for the purchase of the paramedic squad from Station Apparatus, LLC (seller).

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/p_tmMAbejfY

Legislative Body: City Council
Contact: Alexander Hamilton, (805) 385-7700
O. ADJOURNMENT

8 CITY COUNCIL AGENDA REPORT

APPOINTMENT ITEMS (5:00 PM)
AGENDA ITEM NO. D.1

DATE: November 3, 2025

TO: City Council

FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]

SUBJECT: Public Works Department Workshop - Day 1: Water, Wastewater with Stormwater, Solid Waste, and Golf Course Operations (Enterprise Funds). (60 minutes)

RECOMMENDATION

That the City Council receive and file an update report from the Public Works Director and Assistant Public Works Directors, concerning information related to the Enterprise Funded Divisions and Stormwater (a non-enterprise funded subdivision of Wastewater) in the Public Works Department as it relates to infrastructure and natural resources.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/meoMWxsR4iI

BACKGROUND

The Public Works Department provides an update to the City Council concerning information related to enterprise-funded activities in the Department. This includes water, wastewater (which includes stormwater), solid waste, and golf operations. This update includes essential services provided by the Department, how the Department serves the community, departmental milestones and accomplishments, challenges and roadblocks faced by the Department, and recommended community needs and future priorities related to the Department’s functions.

STRATEGIC PRIORITIES

This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.

FINANCIAL IMPACT

There is no direct financial impact.

COMMITTEE OUTCOME

This item did not originate in Committee.

Prepared by: Michael Wolfe, Public Works Director

ATTACHMENTS

1. Presentation

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CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.1

DATE: November 3, 2025

TO: City Council

FROM: Luly Lopez, City Clerk, (805) 385-7805, [email protected]

SUBJECT: Approval of Minutes.

RECOMMENDATION

That the City Council approve the regular meeting minutes of City Council for October 21, 2025.

BACKGROUND

Approval of the minutes.

STRATEGIC PRIORITIES

This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on March 16, 2021.

FINANCIAL IMPACT

There is no financial impact.

COMMITTEE OUTCOME

This item did not originate in Committee.

Prepared by: Luly Lopez, City Clerk

ATTACHMENTS

1. City Council minutes of October 21, 2025

48 MINUTES

OXNARD CITY COUNCIL
Regular Meeting
October 21, 2025

A. ROLL CALL, POSTING OF AGENDA

At 4:32 p.m., Mayor Pro Tem Gabe Teran presided and called to order the regular meeting of the Oxnard City Council in the City Hall Council Chambers at 305 W. Third Street, Oxnard, California. Councilmembers Gabriela Basua (participated virtually), Bert E.

Perello, Michaela Perez, Gabriela Rodriguez, Aaron Starr and Gabriel Teran were present.

Mayor Luis A. Mc Arthur was absent. The City Clerk stated that the agenda was posted on Thursday, October 9, 2025 and the amended agenda on Thursday, October 16, 2025 at the Library, City Hall kiosk, City Administrative Offices and on the website.

Councilwoman Basua requested to participate virtually in the meeting under Government Code section 54953 due to an emergency circumstance. Councilwoman Basua suffered a sudden physical injury to her back that prevents her from attending in person. The City Council voted to allow Councilwoman Basua to participate remotely.

It was moved by Councilman Starr, seconded by Councilwoman Rodriguez, to grant Councilwoman Basua’s request to participate remotely. VOTE: Perello, Perez, Rodriguez, Starr, Basua and Teran voted in favor; the motion carried 6-0-1. Mayor Mc Arthur was absent.

Staff members present were Alexander Nguyen, City Manager; Ashley Golden, Assistant City Manager; Stephen Fischer, City Attorney; Jason Benites, Police Chief and Lourdes A. López, City Clerk.

CONSIDERATION OF TELECONFERENCE PARTICIPATION PURSUANT TO ASSEMBLY BILL 2449

B. PUBLIC COMMENTS ON CLOSED SESSION ITEMS

No public comments were received. At 4:36 p.m., the City Council recessed to a closed session.

C. CLOSED SESSION (4:30 PM)

1. THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code section 54957(a))
Consultation with: Jason Benites, Police Chief
Legislative Body: City Council

At 5:17 p.m., the City Council reconvened in an open session in the Council Chambers.

The City Attorney announced that there were no reportable actions out of closed session. 49 OCTOBER 21, 2025 OXNARD CITY COUNCIL PAGE 2

D. APPOINTMENT ITEMS (5:00 PM)

1. City Manager Department
SUBJECT: Oxnard Convention & Visitors Bureau (OCVB) Annual Report. (30 minutes)
RECOMMENDATION: That the City Council receive the OCVB Fiscal Year 24-25 Annual Report.

Brittney Hendricks, Oxnard Convention & Visitors Bureau (OCVB) President & CEO presented and stated that the vision is to lead Oxnard’s travel and tourism industry in promoting and marketing the City as a leading leisure and business travel
destination, with the goal of bringing major economic and social benefits to the community. Discussion ensued among the Council and OCVB President and CEO staff. No public comments were received. This is a receive and file, no action is required.

2. Housing Department
SUBJECT: Approval of the Downtown Oxnard Improvement Association Annual Work Plan and Budget for Fiscal Year 2025-26 (30 minutes) RECOMMENDATION: That the City Council approve the Downtown Oxnard Improvement Association Annual Work Plan and Budget for fiscal year 2025-26.

Downtown Oxnard Improvement Association Executive Director Ramirez Magaña provided an overview of the formation of the District in which the property owners within the District boundaries pay a special assessment to fund supplemental services and improvements over and above the City’s baseline services. Mr.

Ramirez Magaña comment on some of the activities to enhance downtown Oxnard’s brand and to encourage residents to visit downtown Oxnard.

It was moved by Councilman Starr, seconded by Councilmember Perello, to approve the recommended action. VOTE: Perello, Perez, Rodriguez, Starr, Basua and Teran voted in favor; the motion carried 6-0-1. Mayor Mc Arthur was absent.

E. OPENING CEREMONIES (6:00 PM)

At 6:18 p.m., Mayor Pro Tem Gabe Teran presided and called to order the regular meeting of the Oxnard City Council concurrently with the Oxnard Housing Authority, Community Development Commission Successor Agency and Financing Authority in the City Hall Council Chambers at 305 W. Third Street, Oxnard, California. Councilmembers Gabriela Basua (participated virtually), Bert E. Perello, Michaela Perez, Gabriela Rodriguez, Aaron
Starr and Gabriel Teran were present. Mayor Luis A. Mc Arthur was absent. The City Clerk stated that the agenda was posted on Thursday, October 9, 2025 and the amended agenda on Thursday, October 16, 2025 at the Library, City Hall kiosk, City Administrative Offices and on the website.
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The meeting opened with the pledge of allegiance to the flag of the United States led by Councilmember Perello.

Staff members present were Alexander Nguyen, City Manager; Ashley Golden, Assistant City Manager; Eric Sonstegard, Assistant City Manager; Stephen Fischer, City Attorney; Kenneth Rozell, Chief Assistant City Attorney; Javier Chagoyen-Lázaro, Chief Financial Officer; Tim Beaman, Assistant Public Works Director; Steve Howlett, Assistant Public Works Director; Jason Benites, Police Chief; Dale McAlpine, Police Commander; Jeff Pengilley, Community Development Director; Joe Pearson II, Planning Manager; Juan Carlos Torres, Associate Planner and Lourdes A. López, City Clerk.

F. CEREMONIAL ITEMS

G. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA AND NON-ACTION ITEMS

Public comments were received from Clinton Tatum and Mrs. Tatum (proposed housing at former Sunkist Plant in La Colonia); Carolina Gallardo-Magana and Sofia Vega (recent ICE incident); Alicia Percell (October 7
th motions); Marvin Boos (landscaping); Greg
Runyon (various issues); and Sarah Wilczewski (support for legal defense and upcoming training).

H. REPORT OF CITY MANAGER/EXECUTIVE DIRECTOR/SECRETARY

The City Manager commented on 1) Halloween float tours; 2) upcoming park lights workshop; 3) November 1st free Del Norte drop off day; 4) Councilwoman Perez commented on Voices of Oxnard Youth program; 5) Mayor Pro Tem commented on Naloxone dispensers installation at the Service Center, Oxnard Main Library, South Oxnard Library and Oxnard Transit Center; 6) National Planning month; and 7) Code Enforcement Appreciation Week.

I. CITY COUNCIL/HOUSING AUTHORITY/SUCCESSOR AGENCY/FINANCING

AUTHORITY BUSINESS/COMMITTEE REPORTS

The members of the Council provided brief announcements regarding various activities.

Councilman Starr requested: 1) we look into joining an amicus brief with the City of Huntington Beach regarding SB 89 land use and 2) staff look into moving City vehicles from the parking structure to the upper floors to allow more parking on the lower level for individuals who are disabled.

1. City Clerk Department
SUBJECT: 2026 Regular Meeting Schedule for Legislative Bodies. (5 minutes) RECOMMENDATION: That the City Council adopt the proposed regular meeting dates for the calendar year 2026.

51 OCTOBER 21, 2025 OXNARD CITY COUNCIL PAGE 4

(This item did not originate in Committee.)

The City Clerk presented and was available to answer questions. No public comments were received.

It was moved by Councilwoman Rodriguez, seconded by Councilman Starr, to approve the recommended action. VOTE: Basua, Perello, Perez, Rodriguez, Starr and Teran voted in favor; the motion carried 6-0-1. Mayor Mc Arthur was absent.

J. REVIEW OF INFORMATION/CONSENT AGENDA

Item Nos. L-2 and L-5 were reviewed and discussed among the Council and staff.

K. PUBLIC COMMENTS ON INFORMATION/CONSENT AGENDA

No public comments were received.

L. INFORMATION/CONSENT AGENDA

1. City Clerk Department
SUBJECT: Approval of Minutes.

RECOMMENDATION: That the City Council approve the regular meeting minutes for October 7, 2025.

2. Community Development Department
SUBJECT: Downtown Parking In Lieu Fee Agreement with Haven No. 8, LLC dba Haven (220 South A Street) for payment terms.

RECOMMENDATION: That the City Council approve and authorize the Mayor to execute an agreement with Haven No. 8, LLC dba Haven ("Haven") {A-8600} in the amount of $100,000 for downtown in-lieu parking fee payments over a one-year period.

(This item did not originate in Committee.)

3. Finance Department
SUBJECT: Monthly Report and Accounting of All Receipts, Disbursements, and Fund Balances.

RECOMMENDATION: That the City Council receive and file this report and accounting of all receipts, disbursements and fund balances for the month of August 2025.

(This item did not originate in Committee.)

52 OCTOBER 21, 2025 OXNARD CITY COUNCIL PAGE 5

5. Police Department
SUBJECT: Memorandum of Agreement with the Oxnard Community K9 Foundation, and Acceptance of Equipment in the Amount of $37,644.

RECOMMENDATION: That the City Council:

1. Approve and authorize the Mayor to execute a Donation Agreement with the Oxnard Community K-9 Foundation (A-8599) to accept a donation of a 2021 Mercedes-Benz Sprinter Crew Van for use by the Oxnard Police Department's K-9 Unit; and

2. Approve and authorize the Mayor to execute a Memorandum of Agreement (MOA) with the Oxnard Community K-9 Foundation (A-8599) relating to the City's use of the same.
(This item did not originate in Committee.)

6. Police Department
SUBJECT: Removed from the agenda.

7. Public Works Department
SUBJECT: Public Project Agreement 32600123 with NoHo Constructors for Del Sol Park Improvements Phase I Project Specification No. PW 24-14.

RECOMMENDATION: That the City Council approve and authorize:

1. A total of $378,190.00 in Project funds for the Del Sol Park Improvements - Phase I , Specification No. PW 24-14;

2. The Mayor to Execute an Agreement with NoHo Constructors in the amount of $290,915.00 for the Project and approve a Project contingency amount of $58,183.00 (20%) with NoHo Constructors for a total not to exceed value of $349,098 for the Project; and

3. A Project allocation amount of $29,092.00 (~10%) for engineering, inspection, survey and project management for the Project. (This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.)

8. Public Works Department
SUBJECT: Agreement 32600117 with Griffin Structures, Inc. for the Oxnard Police Department Facilities Planning and Feasibility Study, Specification #25-129.

RECOMMENDATION: That the City Council approve and authorize the Mayor to execute an Agreement with Griffin Structures, Inc. for a total contract amount not to exceed $250,000 with a term of six months from November 3, 2025, and ending on May 2, 2026, with the option of one consecutive six-month term extension ending November 2, 2026, for the development of the Oxnard Police Department Facilities Planning and Feasibility Study for the Engineering Division. 53 OCTOBER 21, 2025 OXNARD CITY COUNCIL PAGE 6

9. Public Works Department
SUBJECT: Second Amendment to Professional Services Agreement 32400346 with Huitt-Zollars, Inc. for the 4th Street Mobility Improvements and Downtown Bus Stop Improvements Projects.

RECOMMENDATION: That the City Council approve and authorize:

1. The Mayor to execute a Second Amendment to an Agreement with Huitt- Zollars, Inc. in the amount of $33,969.64 for a new, not-to-exceed agreement value of $806,023.11 and extend the term to June 30, 2028, for the purpose of providing bid and construction phase assistance for the 4th Street Mobility Improvements Project (C2204); and

2. A project budget appropriation of $74,152 from the available fund balance in the Mobility Fee Fund (Fund 350, subfund 8055) to the 4th Street Mobility Improvement Project (C2204) and corresponding Capital Outlay Fund (301) transfer in/appropriation in the same amount.
(This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program (CIP) budget, which was previously approved by the City Council.)

Consent Item Nos. L-1, L-3*, L-6, L-7, L-8 and L-9
It was moved by Councilwoman Perez, seconded by Councilwoman Rodriguez, to approve the Information/Consent items as presented. VOTE: Perez, Rodriguez, Starr, Basua, Perello and Teran voted in favor; the motion carried 6-0-1. Mayor Mc Arthur was absent.

Consent Item No. L-2

The Community Development Director presented and was available to answer questions. Discussion ensued among the Council and staff.

It was moved by Councilman Starr, seconded by Councilmember Perello, to approve Information/Consent L-2 as presented. VOTE: Rodriguez, Starr, Basua, Perello, Perez and Teran voted in favor; the motion carried 6-0-1. Mayor Mc Arthur was absent.

Consent Item No. L-5
The Police Chief and Commander McAlpine presented and were available to answer questions. Discussion ensued among the Council and staff.

54 OCTOBER 21, 2025 OXNARD CITY COUNCIL PAGE 7

It was moved by Councilman Starr, seconded by Councilwoman Rodriguez, to approve Information/Consent Item L-5 as presented. VOTE: Starr, Basua, Perello, Perez, Rodriguez and Teran voted in favor; the motion carried 6-0-1. Mayor Mc Arthur was absent.

*Consent Item No. L-3 is a receive and file, no action was required.

OXNARD HOUSING AUTHORITY, COMMUNITY DEVELOPMENT

COMMISSION SUCCESSOR AGENCY AND FINANCING AUTHORITY
At 7:40 p.m., the joint meeting with the Oxnard Housing Authority, Community Development Commission Successor Agency and Financing Authority concluded.

M. PUBLIC HEARINGS

1. Community Development Department
SUBJECT: Zone Text Amendment (Permit No. 25-580-01) to allow Agricultural and Construction Vehicles Sales and Incidental Repair and Service uses in the Heavy Manufacturing (M-2) Zone (20 minutes).

RECOMMENDATION: That the City Council:

1. Conduct a public hearing to receive public testimony concerning the adoption of the Zone Text Amendment to Oxnard City Code Chapter 16, Article III, Division 11, Section 16-
163 for properties located within the City
of Oxnard zoned Heavy Manufacturing; and

2. Find the Zone Text Amendment to be Categorically Exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines Sections 15060(C)(2) & (3) (Preliminary Review) and 15061(b)(3) (Review for Exemption); and,

3. Approve the first reading by title only and waive further reading of the proposed Ordinance No. 3069 titled: “ORDINANCE OF THE CITY

COUNCIL OF THE CITY OF OXNARD APPROVING PLANNING AND
ZONING PERMIT NO. 25-580-01 (ZONE TEXT AMENDMENT) TO
AMEND OXNARD CITY CODE CHAPTER 16, ARTICLE III, DIVISION 11, SECTION 16-163 TO INCLUDE THE AGRICULTURAL AND

CONSTRUCTION VEHICLES SALES WITH INCIDENTAL REPAIR

AND SERVICE USE AS A PERMITTED USE WITHIN AREAS ZONED
HEAVY MANUFACTURING (M-2). FILED BY DESIGNATED AGENT
HOLLEE KING WINEGAR, 7584 EISENHOWER ST, VENTURA
CALIFORNIA 93003, ON BEHALF OF THE PROPERTY OWNER,
TODD INDUSTRIAL PARK, 5755 VALENTINE ROAD, SUITE 203,
VENTURA, CALIFORNIA 93003”.
(This is a Public Hearing and was reviewed by the Planning Commission, therefore this item did not originate in Committee.)

55 OCTOBER 21, 2025 OXNARD CITY COUNCIL PAGE 8

The City Clerk announced the affidavit of publication published in Vida Newspaper on October 2, 2025 and stated there were no written communication received.

Councilmembers reported on the ex parte communications received on this item.

The Planning Manager presented and was available to answer questions. Hollee King Winegar, applicant for Todd Industrial Park is in full support of staff’s recommendation.

Mayor Pro Tem Teran opened the public testimony portion of the public hearing.

No public comments were received.

Without objection, the Council approved closing the public testimony portion of the public hearing.

Discussion ensued among the Council and staff.

It was moved by Councilman Starr, seconded by Mayor Pro Tem Teran, to approve the recommended action. VOTE: Basua, Perello, Perez, Rodriguez, Starr and Teran voted in favor; motion carried 6-0-1. Mayor Mc Arthur was absent.

N. REPORTS

1. Information Technology Department
SUBJECT: Purchasing Authorization - Compuwave Inc. (10 minutes) RECOMMENDATION: That the City Council approve and authorize the Mayor to execute a two-year blanket agreement with Compuwave in the amount of $1.2 million for the purchase of computer hardware and related services.

(Finance & Governance Committee approved 3-0 on September 23, 2025.)

No public comments were received.

It was moved by Councilmember Perello, seconded by Councilman Starr, to approve the recommended action. VOTE: Perello, Perez, Rodriguez, Starr, Basua and Teran voted in favor; motion carried 6-0-1. Mayor Mc Arthur was absent.

2. Information Technology Department
SUBJECT: Purchasing Authorization - Insight Public Sector Inc. (10 minutes) RECOMMENDATION: That the City Council approve and authorize the Mayor to extend Blanket Agreement No. 32400174 with Insight Public Sector, Inc. for the purchase of computer networking technology through April 30, 2028, and increase the funding amount by $1.4 million for a new total not-to-exceed amount of $4.035 million.
56 OCTOBER 21, 2025 OXNARD CITY COUNCIL PAGE 9

(Finance & Governance Committee approved 3-0 on September 23, 2025.)

No public comments were received.

It was moved by Councilman Starr, seconded by Councilwoman Perez, to approve the recommended action. VOTE: Perez, Rodriguez, Starr, Basua, Perello and Teran voted in favor; the motion carried 6-0-1. Mayor Mc Arthur was absent.

3. Public Works Department
SUBJECT: Agreement 32600054 with Badger Meter, Inc. for BEACON Software as a Service. (10 minutes)
RECOMMENDATION: The City Council approve and authorize the Mayor to execute an Agreement with Badger Meter, Inc. in the amount not to exceed $1,627,436.40 for a five-
year term from November 1, 2025, to October 31, 2030, for BEACON Software as a Service (SaaS) cellular service unit.

(This item did not originate in Committee because it is a continuation of a previous item approved by the City Council on October 19, 2021.)

No public comments were received.

It was moved by Councilwoman Perez, seconded by Councilwoman Rodriguez, to approve the recommended action. VOTE: Rodriguez, Starr, Basua, Perello, Perez and Teran voted in favor; the motion carried 6-0-1. Mayor Mc Arthur was absent.

4. Public Works Department
SUBJECT: Golf Operations Year-End Final Report and Fiscal Year 2024-25 Budget Appropriations. (10 minutes)
RECOMMENDATION: That the City Council approve and authorize an appropriation in an amount up to $280,838 for additional FY 2024-25 expenses from the Golf Course Operating Fund (651).

(This item did not originate in Committee since this is a continuation of a previous item approved by the City Council on December 17, 2024.)

Assistant Public Works Director Howlett presented and was available to answer questions. Discussion ensued among the Council and staff. No public comments were received.

It was moved by Councilman Starr, seconded by Councilmember Perello, to approve the recommended action. VOTE: Starr, Basua, Perello, Perez, Rodriguez and Teran voted in favor; the motion carried 6-0-1. Mayor Mc Arthur was absent.

57 OCTOBER 21, 2025 OXNARD CITY COUNCIL PAGE 10

5. Public Works Department
SUBJECT: Public Project Agreement 32600135 with GSE Construction Company, Inc. for Secondary Sedimentation Tank Mechanical Equipment Replacement (Phase II), Specification No. PW 25-134. (10 minutes)
RECOMMENDATION: That the City Council approve and authorize:

1. A total of $2,995,711 in Project funds for the Secondary Sedimentation Tank Mechanical Equipment Replacement (Phase II), Specification No. PW 25- 134;

2. The Mayor to Execute an Agreement with GSE Construction Company, Inc. in the amount of $2,496,425 for the Project and approve a Project contingency amount of $249,643 (~10%) with GSE Construction Company, Inc. for a total not to exceed value of $2,746,068 for the Project; and

3. A Project allocation amount of $249,643 (~10%) for engineering, inspection, survey and project management for the Project.
(This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.)

Assistant Public Works Director Beaman presented and was available to answer questions. Discussion ensued among the Council and staff. No public comments were received.

It was moved by Councilmember Perello, seconded by Councilman Starr, to approve the recommended action. VOTE: Basua, Perello, Perez, Rodriguez, Starr and Teran voted in favor; the motion carried 6-0-1. Mayor Mc Arthur was absent.

O. ADJOURNMENT

There being no further business on the agenda, and without objection, Mayor Pro Tem Teran adjourned the meeting at 8:23 p.m.

________________________________ _____________________________ LOURDES A. LÓPEZ GABE TERAN
City Clerk Mayor Pro Tem

58 CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.2

DATE: November 3, 2025

TO: City Council

FROM: Jeff Pengilley, Community Development Director, (805) 385-8208, [email protected]

SUBJECT: Zone Text Amendment (Permit No. 25-580-01) to allow Agricultural and Construction Vehicles Sales and Incidental Repair and Service uses in the Heavy Manufacturing (M-2) Zone.

RECOMMENDATION

That the City Council adopt Ordinance No. 3069 titled “Ordinance of the City Council of the City of Oxnard Approving Planning And Zoning Permit No. 25-580-01 for a Zone Text Amendment to the Oxnard City Code Chapter 16, Article III, Division 11, Section 16-163, for properties located within the City of Oxnard Zoned Heavy Manufacturing. Filed by Julie McCaslin, Todd Industrial Park (the “Applicant”), 5755 Valentine Road, Suite 203, Ventura, California 93003.”

(This item did not originate in Committee.)

BACKGROUND

Ordinance No. 3069 was introduced to the City Council at its October 21, 2025, meeting. Following a public hearing, the Council voted in favor of the Zone Text Amendment and introduced the ordinance, with a vote of 6-0 for first reading by title only, waiving further reading. If adopted by Council on November 3, 2025, the ordinance will take effect thirty days thereafter.

The project was heard by the Planning Commission on August 7, 2025. The Planning Commission took action and recommended approval of the ordinance with a 5 (in favor) - 0 (against), with one commissioner absent.

STRATEGIC PRIORITIES

This agenda item supports the Economic Development strategy. The purpose of the Economic Development strategy is to focus on the retention and expansion of Oxnard businesses by increasing the skills and employability of our local workforce, invite new business investments, and target site-based redevelopment opportunities.

FINANCIAL IMPACT

There is no fiscal impact associated with this agenda item.

COMMITTEE OUTCOME

This is a Public Hearing and was reviewed by the Planning Commission (PC), therefore this item did not originate in Committee.

Prepared by: Juan Carlos Torres, Associate Planner

ATTACHMENTS

1. October 21, 2025, City Council Staff Report (without Attachments) 59 2. Ordinance Approving Zone Text Amendment (PZ No. 25-580-01)

60 61
62 63
CITY COUNCIL OF THE CITY OF OXNARD ORDINANCE NO. 3069 ORDINANCE OF THE CITY COUNCIL OF THE CITY OF OXNARD

APPROVING

PLANNING

AND

ZONING

PERMIT

NO.

25-580-01

(ZONE

TEXT

AMENDMENT)

AMEND

OXNARD

CITY

CODE

CHAPTER

16,

ARTICLE

III,

DIVISION

11,

SECTION

16-163

INCLUDE

AGRICULTURAL

AND

CONSTRUCTION

VEHICLES

SALES

WITH

INCIDENTAL

REPAIR

AND

SERVICE

USE

PERMITTED

USE

WITHIN

AREAS

ZONED

HEAVY

MANUFACTURING

(M-2).

FILED

DESIGNATED

AGENT

HOLLEE

KING

WINEGAR,

7584

EISENHOWER

ST,

VENTURA

CALIFORNIA

93003,

BEHALF

THE

PROPERTY

OWNER,

TODD

INDUSTRIAL

PARK,

5755

VALENTINE

ROAD,

SUITE

203,

VENTURA,

CALIFORNIA

93003.

WHEREAS, the City Council of the City of Oxnard has considered the proposed a Zone Text

Amendment

“ZTA”

(Exhibit

allow

“Agricultural

and

Construction

Vehicles

Sales

with

Incidental

Repair

and

Service”

use

OCC

Chapter

16,

Article

III,

Division

11,

Section

16-163

(Industrial

Land

Uses

Zone:

Industrial

Land

Uses

Matrix)

for

areas

Zoned

Heavy

Manufacturing

(M-2)

permitted

use

with

the

approval

Development

Design

Review;

and

WHEREAS, Todd Industrial Park filed, Applicant, filed a Zone Text Amendment (PZ 25-580-01)

allow

“Agricultural

and

Construction

Vehicles

Sales

with

Incidental

Repair

and

Service

for

areas

Zoned

Heavy

Manufacturing

(M-2);

and

WHEREAS, the City Council finds that the Project in accordance with the California Environmental

Quality

Act

(CEQA)

Guidelines

Sections

15060(c)(2)

and

(3)

and

15061(b)(3)

this

ZTA

regulatory

action

which

will

not

result

direct

reasonably

foreseeable

indirect

physical

change

the

environment

and

when

can

seen

with

certainty

that

there

possibility

that

the

activity

question

may

have

significant

effect

the

environment

are

not

subject

CEQA;

and
WHEREAS, the Applicant agrees that at its own expense, to indemnify, defend (with counsel

selected

the

City

its

discretion)

and

hold

harmless

the

City

Oxnard

and

its

agents,

officers

and

employees

from

and

against

any

claims,

actions

proceedings

attack,

set

aside,

void

annul

the

approval

this

ordinance

any

actions

proceedings,

acts

determinations

taken,

done

made

before

the

approval

this

ordinance

that

were

part

the

approval

process;

and
WHEREAS, the Planning Commission held a duly noticed public hearing on August 7, 2025,

and

received

and

reviewed

written

and

oral

comments;

and

WHEREAS, Section 16-581 of the Oxnard City Code authorizes the Planning Commission to

recommend

the

action

taken

the

City

Council

the

application

for

Zone

Text

Amendment;

and
WHEREAS, the City Council held a duly noticed public hearing on October 21, 2025, and received

and

reviewed

written

and

oral

comments;

and

64 Ordinance No. 3069 (PZ 25-580-01; M-2 Zone Text Amendment) City Council Hearing Date: November 3, 2025 Page 2 of 14 WHEREAS, the City Council finds, the proposed ZTA would be consistent with the land uses

and

development

anticipated

the

2030

General

Plan;

and
WHEREAS, the City Council finds, the adoption of the ZTA would be a reasonable exercise of

the

City’s

Policy

powers

ensure

the

continued

health,

safety,

and

welfare

the

public

clarifying

the

implementation

procedures

industrial

zones

throughout

the

City

Oxnard;

and
WHEREAS, the City Council finds, the proposed ZTA is in the public interest and reflects the

input

from

residents,

decision-makers,

and

other

stakeholders

the

community.

There

are

changes

recommended

under

the

proposed

ZTA

that

would

reduce

compromise

existing

standards

that

protect

the

health,

safety,

general

welfare

the

City.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF OXNARD DOES ORDAIN

FOLLOWS:

SECTION 1. The Recitals above are true and correct and incorporated herein by this reference.

SECTION 2. The City Council finds that the Industrial Zone Text Amendment is internally consistent

with

all

other

provisions

the

City

Oxnard

2030

General

Plan.

SECTION 3. The City Council finds that the Industrial Zone Text Amendment will not be detrimental

the

public

interest,

health,

safety,

convenience,

welfare

the

City.

SECTION 4. The City Council determines that the Industrial Zone Text Amendment is in the

best

interests

and

welfare

the

City

and

its

residents.

SECTION 5. In adopting this ordinance for the Zone Text Amendment, the City Council finds

and

determines

the

project

compliance

with

the

California

Environmental

Quality

Act

(CEQA)

Guidelines

Sections

15060(c)(2)

and

(3)

and

15061(b)(3)

because

the

Zone

Text

Amendment

regulatory

action

which

will

not

result

direct

reasonably

foreseeable

indirect

physical

change

the

environment

and

when

can

seen

with

certainty

that

there

possibility

that

the

activity

question

may

have

significant

effect

the

environment

are

not

subject

CEQA;

and

SECTION 6. The City Council hereby approves Planning and Zoning Permit No. 25-580-01

(Zone

Text

Amendment),

attached

hereto

Exhibit

and

incorporated

herein

reference

recommended

the

Planning

Commission.

SECTION 7. Except as expressly amended herein, the Oxnard City Code shall remain in full

force

and

effect.

SECTION 8. Pursuant to Government Code Section 36933(c)(1), the City Attorney was 65 Ordinance No. 3069 (PZ 25-580-01; M-2 Zone Text Amendment) City Council Hearing Date: November 3, 2025 Page 3 of 14 designated to prepare, and the City Clerk published, a summary of this Ordinance, and a certified copy

the

Ordinance

was

posted

the

Office

the

City

Clerk

minimum

five

days

before

the

City

Council’s

adoption

the

Ordinance.

SECTION 9. The City Clerk shall certify as to the adoption of this ordinance and shall cause the

summary

thereof

published

within

fifteen

(15)

days

the

adoption

and

shall

post

certified

copy

this

ordinance,

including

the

vote

for

and

against

the

same,

the

office

the

City

Clerk,

accordance

with

Government

Code

Section

36933.

Ordinance

No.

3069

was

first

read

October

21,

2025,

and

finally

adopted

November

2025,

become

effective

thirty

days

thereafter.

APPROVED AND ADOPTED this 3rd day of November 2025, by the following vote: AYES: NOES: ABSENT: ABSTAIN:

_____________________________
Luis A. Mc Arthur, Mayor ATTEST: APPROVED AS TO FORM: _______________________________ ___________________________ Lourdes A. López, City Clerk Stephen M. Fischer, City Attorney 66 Ordinance No. 3069 (PZ 25-580-01; M-2 Zone Text Amendment) City Council Hearing Date: November 3, 2025 Page 4 of 14 Exhibit A: Zone Text Amendment to allow “Agricultural and Construction Vehicles Sales with Incidental Repairs

and

Service

Use

Heavy

Manufacturing

(M-2)

Zone:

Section 16-163. Industrial Land Uses by Zone: Industrial Land Use Matrix of the Oxnard City Code is hereby

amended

allow

Agricultural

and

construction

vehicle

sales

with

incidental

repair

and

service

the

Heavy

Manufacturing

(M-2)

Zone

under

Development

Design

Review

Permit

read

follows

(new

text

underlined

and

highlighted

yellow):

SEC. 16-163. INDUSTRIAL LAND USES BY ZONE: INDUSTRIAL LAND USE MATRIX.

The allowed land uses in the industrial zoning districts are identified in the following table.

Industrial Land Use Matrix
Key: Blank: Not Allowed P: Permitted Use (Requires a Zone Clearance) SUP: Special Use Permit DDR: Development Design Review Permit Land Use Zone District
CM BRP M-L M-1 M-2 Notes
Administrative, executive, and/or corporate offices which are a part of a predominantly industrial operation, including governmental offices and facilities

P P P P P
Administrative, financial, professional, medical, and general office services

P P SUP
Adult businesses, except adult motels
P P P P Refer to section 16-337
Adult day care facilities P P
67 Ordinance No. 3069 (PZ 25-580-01; M-2 Zone Text Amendment) City Council Hearing Date: November 3, 2025 Page 5 of 14 Adult motels P Refer to section 16-336 Agricultural and construction vehicle sales with incidental repair and service

SUP DDR DDR DDR
Agricultural, limited to growing of crops

P P P P P
Aircraft modification, storage, repair, and maintenance P P
Aircraft sales P P P P
Alcohol sales: on-site, off-site, and wine tasting

SUP SUP SUP SUP
Ambulance base facilities P P P P P
Appliance repairs P P P
Asphalt or concrete manufacture or refining
DDR
Assembly or repair of small electrical and electronic equipment

P P P
Assisted living residential facility SUP
Auction houses P P P P P
Boat building and repair P P
Boiler repair and maintenance P P
Book binding P P P P P
Bottling/canning plants P P P
Breweries, microbrew (less than 60,000 barrels). A SUP is required if including tasting rooms

DDR DDR DDR DDR
68 Ordinance No. 3069 (PZ 25-580-01; M-2 Zone Text Amendment) City Council Hearing Date: November 3, 2025 Page 6 of 14 Breweries, craft (more than 60,000 barrels, less than 2 million barrels). A SUP is required if including tasting rooms

DDR DDR DDR DDR
Breweries, large (more than 2 million barrels)

DDR DDR
Brick, tile, or terra cotta manufacture

DDR DDR
Business furniture, supplies, and equipment sales

P P P
Cabinet or carpenter shops P P P P
Cafeterias accessory to permitted uses for the convenience of persons employed on the premises

P P P P
Carpet, rug, and dry-cleaning plants

P P P P
Cement, glass, lime, gypsum, or plaster manufacture DDR
Ceramic products P P P P
Children s day care facility serving more than 15 children

SUP SUP
Churches SUP SUP SUP SUP SUP Refer to section 16-162(B) Coffee shops, cafes P P DDR DDR DDR
Cold storage facilities including agricultural freezers and ice production and sales

P P P
Commercial and retail uses P DDR DDR DDR Refer to section 16-171 Commercial Cannabis Activities
69 Ordinance No. 3069 (PZ 25-580-01; M-2 Zone Text Amendment) City Council Hearing Date: November 3, 2025 Page 7 of 14 Cultivation DDR DDR DDR DDR Refer to sections 11-473 and 16-173 Distribution DDR DDR DDR DDR Refer to sections 11-473 and 16-173 Manufacturing DDR DDR DDR DDR Refer to sections 11-473 and 16-173 Retail SUP Refer to sections 11-473 and 16-173 Testing DDR DDR DDR DDR Refer to sections 11-473 and 16-173 Commercial recreational and entertainment uses, such as batting cages, gymnasiums, boxing gyms, escape rooms, bowling alleys, skating rinks, and similar recreational uses as determined by the planning manager

DDR DDR DDR DDR
Computer and business machine sales and service

P P P
Convenience markets and drugstores
P DDR
70 Ordinance No. 3069 (PZ 25-580-01; M-2 Zone Text Amendment) City Council Hearing Date: November 3, 2025 Page 8 of 14 Corporate training and professional development facilities including ancillary outdoor activities

P P P P P
Day care facilities accessory to industrial uses

DDR DDR DDR
Day care facilities (over 12 children) as a principal use

DDR DDR
Distribution, warehousing, and wholesaling

P P P P P
Drive-through services SUP SUP SUP
Drop forge industries DDR
Dwelling unit, one per establishment, for security or management when located on the premises where such person is employed in such capacity and accessory to an industrial use

DDR DDR DDR DDR
Electric motor rebuilding P P P P
Electrical and lighting supply P P
Electronic and computer repair P P P
Emergency shelter for families SUP P
Emergency shelter, permanent SUP P
Emergency shelter, temporary SUP P
Employment agencies P P
Energy generation, distribution, storage, and support facilities, including electrical and gas utilities

SUP SUP SUP SUP DDR
Explosives, manufacture or storage DDR
Farmworker housing SUP P P P
Feed sales P P P
Fertilizer manufacture DDR
71 Ordinance No. 3069 (PZ 25-580-01; M-2 Zone Text Amendment) City Council Hearing Date: November 3, 2025 Page 9 of 14 Firearm and ammunition sales SUP Refer to Chapter 16, Division 19 Fish smoking, processing, curing, or canning

DDR DDR
Florists P P
Freight classification yard, including truck and bus storage and maintenance DDR P
Furniture manufacture and assembly

P P P P
Furniture upholstery shops P P P
Garbage, offal, or dead animal reduction or dumping P
Garment manufacturing P P P P
Gas bulk storage, manufacturing, and distribution of flammable liquids and all gases DDR
General office, including legal, professional, medical, consulting, or similar P P
Indoor firearm range SUP Refer to Chapter 16, Division 20 Iron, steel, brass, or copper foundry or fabrication plant

SUP DDR
Kennels and animal boarding DDR DDR DDR DDR
Kennel day care P P P P
Laboratories, research only P P
Laundry, commercial P P P P
72 Ordinance No. 3069 (PZ 25-580-01; M-2 Zone Text Amendment) City Council Hearing Date: November 3, 2025 Page 10 of 14 Light metal fabrication (for example, sheet metal, wrought iron, and the like)

P P P P
Lumber yards with incidental sales of building and hardware supplies (outside storage)

SUP SUP P
Machine shops P P P P
Manufacture and assembly of electrical and electronic instruments, devices, and components

P P P P P
Manufacturing and maintenance of electric neon signs

P P P P
Manufacturing, compounding assembly, or treatment of articles or merchandise from prepared materials such as, but not limited to, canvas, cloth, stones, wood products, and leather

P P P
Manufacturing, compounding, processing, packaging, or treatment of food products such as, but not limited to, bakery, dairy, fruits and vegetables, and honey

P P P
Marine equipment sales with incidental repair and service

P P P P
Medical product sales P P P
Medical: hospitals and medical centers
SUP
Metals recycling and storage, including sales

SUP DDR
Mini-warehouses and self-storage facilities
SUP SUP SUP SUP Refer to Resolution No. 6446
Mobile home sales and display DDR DDR DDR DDR
73 Ordinance No. 3069 (PZ 25-580-01; M-2 Zone Text Amendment) City Council Hearing Date: November 3, 2025 Page 11 of 14 Motels, hotels, and convention facilities

SUP SUP
Multifamily Residential uses up to 30 dwelling units per acre on parcels identified in the AHD additive zone, subject to the provisions in section 16-420 SUP
Off-site non-accessory signs or billboards
SUP Refer to section 16-608(G)
Oilcloth or linoleum manufacture P
Outdoor storage or assembly as a primary use
SUP
Outdoor storage, incidental/accessory to uses otherwise permitted

DDR DDR DDR
Paint, oil, shellac, turpentine, and varnish manufacture DDR
Paper and pulp manufacture DDR
Pawnshops SUP
Petroleum bulk plants and distribution

SUP DDR
Petroleum refining DDR
Photographic studios and services P P P
Planning mills SUP DDR
Plastic manufacture P P
Plumbing supply P P P
Printing shop, lithographing, photocopying, blueprinting, and publishing

P P P P P
74 Ordinance No. 3069 (PZ 25-580-01; M-2 Zone Text Amendment) City Council Hearing Date: November 3, 2025 Page 12 of 14 Product assembly plants and production facilities primarily engaged in final or partial assembling of packaging of premanufactured, treated, or fabricated components, materials, or products

P P P P P
Public service uses - communications, fire and police, water, and other governmental or public facilities

DDR DDR DDR DDR DDR
Radio or television broadcasting station

P P P P P
Railroad support services SUP DDR
Recycling collection: collection recycling facility for the acceptance of materials from the public including a bulk or single-feed reverse vending machine, a kiosk unit, or a permanent building

DDR DDR
Recycling mobile unit: mobile recycling unit used for the collection of recycled materials including the bins, boxes, or containers for the collection of recyclable materials

DDR DDR DDR DDR
Recycling processing facility: processing facility for ferrous and non-ferrous materials including the preparation of material for efficient shipment which includes baling, briquetting, flattening, grinding, crushing, mechanical sorting, shredding, cleaning, and re- manufacturing. Outdoor bin storage allowed for the collection of recycled materials

SUP SUP
75 Ordinance No. 3069 (PZ 25-580-01; M-2 Zone Text Amendment) City Council Hearing Date: November 3, 2025 Page 13 of 14 Refrigeration and air conditioning repair and service

P P P P
Research and development, experimental or developmental laboratories

P P P P
Research, development, and clinical laboratories and uses including associated incidental and outpatient clinics P
Restaurants and delicatessens P P P DDR DDR
Rock crusher or distribution of rock, sand, or gravel DDR
Sale of building and hardware supplies within a building

P P P P
Specialized commercial retail centers oriented toward major transportation elements such as freeways, expressways, and other major transportation corridors. Specialized commercial uses include promotional, discount, factory outlet, and off-price shopping centers, as well as centers that are tourist-oriented or oriented to other specialized markets. Specialized commercial uses may also include general commercial uses in special or unique settings SUP
Stationery and office supplies P P
Supportive housing SUP
Taxidermist P P P
Textiles manufacturing P P P
Trade schools, public and private schools and colleges, dance, and performing arts studios

P P DDR
76 Ordinance No. 3069 (PZ 25-580-01; M-2 Zone Text Amendment) City Council Hearing Date: November 3, 2025 Page 14 of 14 Transitional housing SUP Vehicle assembly SUP DDR
Vehicle and equipment dismantling and recycling, including sale of parts and vehicles SUP
Vehicle rental agencies DDR DDR DDR
Vehicle repair, including engine overhaul, body and fender work, transmission, radiator repair, painting, and upholstering

P P P P
Vehicle service stations SUP SUP SUP SUP DDR
Vehicle storage SUP SUP
Veterinarians with on-site kennels DDR DDR DDR DDR Veterinarians with no on-site kennels

P P P P
Welding shops P P P
Wine production facility SUP P P
Wine tasting with or without cafes SUP SUP SUP

77 CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.3

DATE: November 3, 2025

TO: City Council

FROM: Terrel Harrison, Cultural & Community Services Director, (805) 385-7994, [email protected]

SUBJECT: Resolution Authorizing the Library Manager to Approve the Library Collection Development Policy Pursuant to AB 1825 (Freedom to Read Act).

RECOMMENDATION

That the City Council adopt a resolution authorizing the Library Manager to approve the Oxnard Public Library’s Collection Development Policy to ensure compliance with AB 1825 (Freedom to Read Act) prior to the December 31, 2025 state deadline.

BACKGROUND

On February 21, 2025, the California Attorney General issued an opinion clarifying that the Oxnard Library Board must be a separate five-member body and the seven-member City Council may not serve as the Oxnard Library Board. In response, City staff drafted an ordinance for Council consideration to bring Oxnard into compliance with state library law.

In Spring 2025, the Community Services, Public Safety, Housing, and Economic Development Committee reviewed and approved the Oxnard Library Board ordinance, which the City Council then adopted. The ordinance (No. 3059) took effect on May 25, 2025, formally reestablishing a five-member Library Board to be appointed by the Mayor and approved by the City Council.

During this period, staff were aware of the requirement to adopt a state-mandated Library Collection Development Policy by the end of 2025. However, the issue was not raised during the Council’s discussion of the Library Board ordinance, as the focus was primarily on reestablishing the Board’s to meet the Attorney General’s requirements. At that time, staff anticipated that six months would provide sufficient time to appoint Library Board members and complete the required policy review.

As the appointment process continues, it has taken longer than initially anticipated due to the need to coordinate schedules, review applications, and recruit additional candidates. As a result, it is unlikely the Library Board will convene in time to review the policy prior to the state deadline. To ensure the City’s compliance with state law, the City Council may designate the Library Manager to perform the administrative action of approving the policy until the new Library Board is formally seated and can review the policy.

DISCUSSION

State Mandate and Compliance Requirements

Assembly Bill (AB) 1825, the “Freedom to Read Act,” was designed to safeguard public access to information and ensure 78 the diverse viewpoints of the community are reflected in the library collection. It was signed into law on September 29, 2024, and requires all California public libraries to adopt and publicly post a Collection Development Policy that includes guidance in the selection and deselection of library materials, and creates the ability for the public to submit requests for reconsideration of materials. Overall, the policy serves to protect equitable access to information and protect the public’s right to read and access diverse materials. This policy must be approved by the local jurisdiction and submitted to the California State Library by December 31, 2025.

The City’s current Collection Development Policy, which was adopted in 1992, required updates to be compliant with AB 1825, including:
• Updating our reconsideration process, which allows public input on items, and language protecting libraries, • Adding required language from AB 1825,
• Updating the scope of what is provided in the library collection, • Updating the selection policy to include current 21st century standards, • Informing staff and public on deselection standards, which is the process of removing items from the collection due to condition, age, or accuracy of the information, and • Updating sections on current media, donations and patron request updates.

The attached updated Collection Development Policy was approved by both the City Attorney’s Office and the California State Library in September 2025 in an effort to expedite the shortened approval timeframe.

Because the Library Board has not yet been appointed, staff consulted with the California State Library, which confirmed that the City Council may designate the Library Manager to approve the policy. This process will satisfy AB 1825 requirements, as the State’s focus is on ensuring compliance statewide rather than overseeing the local approval process.

Interim Administrative Approval

As the City continues the process of reestablishing the Library Board, staff recommends that the Library Manager be authorized to approve the policy on behalf of the City. This allows the City to meet the AB 1825 deadline and remain in compliance with state law, while also allowing the Library Board to review and reaffirm the policy once they are appointed.

Consequences of Noncompliance

Failure to meet the December 31, 2025, deadline will result in financial losses, including:
• Loss of State Library E-rate Program Funding: The program covers 90% of Oxnard Public Library’s internet costs. Without E-rate, annual costs would increase by approximately $62,802.22, requiring the library to pay 100% of all internet, Wi-Fi, and equipment upgrade expenses. • Loss of State and Federal Grant Eligibility: Noncompliance would make the City ineligible for library-related grants, including Lunch at the Library, Library Services and Technology Act (LSTA) funds, Sustainability Grants, and professional development opportunities. The California State Library has confirmed there are no extensions to the AB 1825 deadline.

Status of Library Board Appointments

Since the Library Board ordinance took effect in May 2025, Library staff have actively recruited board applicants through postings at library branches, promotion on the City’s website and social media, and coordination with the City Clerk’s and City Manager’s offices to identify and confirm eligible candidates.

As of June 2025, eight (8) applications have been received, and six (6) were deemed eligible. These were submitted to the Mayor for review on June 30 and were followed by a discussion of the applications with the Mayor and staff in mid- August. As of October 2025, the City is waiting for additional candidate applications before finalizing appointments, and staff are working with the Mayor’s office to expedite this process. 79 As the appointment process continues, the authorization of the Library Manager’s approval of the Oxnard Public Library’s Collection Development Policy will ensure compliance with AB 1825 prior to the December 31, 2025 state deadline while also allowing the Board to review it in the future.

STRATEGIC PRIORITIES

This agenda item supports the Quality of Life strategy. The purpose of the Quality of Life strategy is to restore and increase quality services and programs that enrich Oxnard's diverse community, promotes safe neighborhoods, encourages community engagement, and supports our residents in their efforts improve their quality of life.

FINANCIAL IMPACT

Failure to comply with AB 1825 would result in an annual financial loss of approximately $62,802.22 in State Library E- rate funds and disqualify the Oxnard Public Library from all state and federal grant opportunities. Adoption of this resolution has no direct financial cost to the City and will prevent significant future losses.

COMMITTEE OUTCOME

This item did not originate in Committee, as it is subject to external state deadlines with significant financial impact and limited time for response. Staff made the determination to bypass committee review in accordance with Resolution No. 15,286.

Prepared by: Kathleen Ashmore, Library Manager

ATTACHMENTS

1. Resolution_ Library Collection Development Policy

2. OPL Collection Development Policy

80 CITY COUNCIL OF THE CITY OF OXNARD

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OXNARD AUTHORIZING

THE LIBRARY MANAGER TO APPROVE THE LIBRARY COLLECTION DEVELOPMENT POLICY IN COMPLIANCE WITH AB 1825

WHEREAS, AB 1825, the “Freedom to Read Act,” passed on September 29, 2024, mandating that all California public libraries adopt a Collection Development Policy (the “Policy”) meeting specific requirements by December 31, 2025, to be approved through the local policy approval process, approved by the California State Library, and publicly posted; and

WHEREAS, the Policy requirements ensure that the library’s collection meets the broad and diverse interests of the community and respects both the library’s autonomy and specific community needs; that the library serves as a center for voluntary inquiry and the dissemination of information and ideas; that library materials should be provided for the interest, information, and enlightenment of all people, and should present diverse points of view in the collection as a whole; and that the right of the public to receive access to a range of social, political, aesthetic, moral, and other ideas and experiences is acknowledged; and

WHEREAS, on February 21, 2025, the California Attorney General issued an opinion clarifying that the Oxnard Library Board must be a separate five-member body, independent from the City Council; and

WHEREAS, in response to the Attorney General opinion, in Spring 2025, the City Council adopted Ordinance No. 3059, effective May 25, 2025, which reestablished a five- member Library Board to be appointed by the Mayor and approved by the City Council; and

WHEREAS, unforeseen delays in the recruitment process for the Library Board have prevented the Board from being fully constituted and operational in time to review and approve the Policy by the December 31, 2025 deadline; and

WHEREAS, noncompliance with AB 1825 by the deadline could result in the loss of E- rate Program funds, increasing annual internet costs for Oxnard Public Library, and loss of eligibility for state and federal grants, such as Lunch at the Library, Library Services and Technology Act grants, Sustainability grants, and other library-related funding; and

WHEREAS, the California State Library has confirmed that, in the absence of an active Library Board, a City Council resolution authorizing the Library Manager to approve the Policy satisfies the requirements of AB 1825, provided the policy meets the mandated criteria; and

WHEREAS, once seated, the Library Board will have the opportunity to review and reaffirm the Policy; and

81 WHEREAS, to ensure compliance with AB 1825, it is necessary for the City Council to authorize the Library Manager to approve the Policy.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF OXNARD DOES HEREBY RESOLVE AS FOLLOWS:

Section 1. The Library Manager is hereby authorized to approve the Policy, attached hereto as Exhibit A and incorporated herein by this reference, in compliance with the requirements of AB 1825, the “Freedom to Read Act,” to ensure the Policy is submitted to the California State Library and publicly posted by December 31, 2025.

Section 2. City staff shall continue efforts to recruit and appoint members to the Library Board in accordance with Ordinance No. 3059, to ensure the Board is fully constituted and operational as soon as possible.

Section 3. This resolution shall take effect immediately upon its adoption.

PASSED AND ADOPTED THIS ______ day of _________________, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Luis A. Mc Arthur, Mayor

ATTEST:

Lourdes A. López, City Clerk

APPROVED AS TO FORM:

Stephen M. Fischer, City Attorney

82 EXHIBIT A
OPL Collection Development Policy
[ On the pages to follow]
83 OXNARD PUBLIC LIBRARY COLLECTION DEVELOPMENT POLICY Mission Statement 2 Freedom to Read 2 Purpose 2 Scope of the Collection 2 Collection Development 2 Selection 3 Patron Request for Purchase 3 Donations 3 Deselection 4 Replacement 4 Local History Collection 4 Local Author Collection 5 Library of Things 5 Reconsideration of Material 5 Reconsideration of Materials Request Form 7 Appendix 9 1 84
MISSION STATEMENT To promote lifelong learning, foster civic pride, and enhance Oxnard’s quality of life through extraordinary

cultural,

recreational,

and

educational

programs

and

services.

FREEDOM TO READ In support of its mission, the Oxnard Public Library (OPL) endorses and has adopted the following

statements

used

guidelines

for

the

development

the

Library

collections:

American

Library

Association’s

“Library

Bill

Rights,”

“Freedom

Read

statement,”

and

“Freedom

View

statement,”

presented

the

Appendix

section.

Further,

California

State

Law

1825,

passed

2024,

requires

the

following

statements

included

the

public

library

collection

development

policies:
● The collection meets the broad and diverse interests of the community and respects both the

library’s

autonomy

and

their

specific

community

needs.
● The public library serves as a center for voluntary inquiry and the dissemination of information

and

ideas.
● Library materials should be provided for the interest, information, and enlightenment of all

people,

and

should

present

diverse

points

view

the

collection

whole.
● The right of the public to receive access to a range of social, political, aesthetic, moral, and

other

ideas

and

experiences

acknowledged.

PURPOSE The purpose of the collection development policy is to serve as a guide for Library staff in selection,

management,

deselection,

and

reconsideration

collection

materials,

and

outlines

the

basis

for

the

Library’s

collection

management

decisions.

The purpose of the collection development policy is to inform the public about the Library’s decisions

regarding

collection

and

the

principles

that

govern

the

selection,

management,

deselection,

and

reconsideration

process.

SCOPE OF COLLECTION The Collection Development Policy will not replace the judgment of library professionals and is designed

assist

library

professionals

the

selection,

management,

deselection,

and

reconsideration

process.

The goals of the collection development policy and the collection for Oxnard Public Library are to

focus

resources

that

are

high

demand

for

our

community

for

interest,

information,

and

enlightenment.

COLLECTION DEVELOPMENT The OPL staff manages the collection materials with the goal of providing a popular, diverse, and

inclusive

collection.

The

library

collection

shall

unbiased

and

diverse

the

breadth

the

collection,

representing

many

viewpoints

possible.

The

size

each

collection

will

determined

community

interest

and

space

availability.

Material

not

excluded

deselected

because

the

age,

race,

nationality,

religion,

gender

identity,

sexual

orientation,

disability,

immigration

status,

political

and

social

views,

economic

status,

cultural

background

the

2 85
author or content. The inclusion of materials does not imply agreement with or endorsement of content.

Not

all

materials

may

suitable

for

all

members

the

community.

Collection development consists of several parts: ● Selection ● Management ● Deselection ● Reconsideration SELECTION Library professionals select materials to provide a broad and unbiased selection in accordance with

the

American

Library

Association’s

(ALA)

Library

Bill

Rights,

the

Freedom

Read

statement,

and

the

Freedom

View

statement.

Material

selected

for

physical

collections,

digital

collections,

and

electronic

resources.

Materials

are

selected

for

all

ages

provide

wide,

inclusive,

and

diverse

collection

using

the

following

criteria:
● Relevance, interests, and needs of the local community ● Extent of publicity, critical review, and current or anticipated demand ● Current, historical, or local significance of the author or subject ● Relevance to the existing collection’s strengths and weaknesses ● Authority, significance, competence, and purpose of the author, publisher, or producer, with

preference

generally

given

titles

vetted

through

examination

professional

reviews

(ex.

Library

Journal,

Publishers

Weekly,

Booklist,

Kirkus

Review,

etc.
)
● Suitability of format to Library circulation and use ● Date of publication ● Price, availability, and space available in the Library and Library budget Materials are selected to satisfy a collection that provides a variety of tastes, viewpoints, and interests.

The

inclusion

materials

does

not

imply

agreement

with

endorsement

content.

Parents or guardians are responsible for decisions regarding children’s use of library materials.

The

Library

does

not

act

loco

parentis.

Materials received or purchased through grants or provided by outside organizations shall follow the

Collection

Development

policy.

PATRON REQUEST FOR PURCHASE Oxnard Public Library welcomes suggestions from the local community for possible material selection.

Each

request

reviewed

for

inclusion

the

collection

and

will

the

collection

maintenance

guidelines

and

selection

criteria

listed

this

policy.

Requests

can

made

person,

over

the

phone,

electronically.

DONATIONS OPL accepts donations of materials with the understanding that the same selection guidelines are

applied

donations

are

the

selected

and

purchased

material.

The

Library

reserves

the

right

discard

materials,

give

donated

materials

the

Friends

the

Oxnard

3 86
Public Library for sale. The Library retains unconditional ownership of donations and all decisions

regarding

donations

and

collection

management

donated

items.

Donated materials that will not be accepted by the Library are: ● Computer, medical, law, travel, or real estate items more than 3 years old ● Textbooks, Dictionaries, and Encyclopedias ● K-12 schoolbooks or workbooks ● Outdated media such as VHS or cassette tapes ● Insect-infested items ● Moldy, moist, damaged, or marked-up items ● Yellowed items Materials or funds donated with requests, such as items in honor or in memoriam , will follow the Collection

Development

policy

selection

guidelines.

Final

approval

for

materials

requests

will

decided

the

Library.

Donations to the library are tax-deductible. However, by law, library staff cannot determine the value

donation

for

IRS

purposes

and

will

only

provide

notice

acknowledging

the

donation

you

made

the

library

upon

request.

DESELECTION Maintenance of the Library’s collection through constant reevaluation by library professionals ensures

its

quality

and

relevance

the

community.

Deselection

materials

formal

process,

combining

evidence-based

usage

analysis

and

understanding

the

community’s

needs

and

interests.

Deselection

guided

the

industry

standard

document

The

CREW

Method:

Weeding

Manual

for

Modern

Libraries.

After library professionals have identified which materials are no longer needed in the collections,

disposal

the

material

necessary.

Materials

generally

are

recycled,

donated

the

Friends

the

Oxnard

Public

Library.

REPLACEMENT Materials will not automatically be replaced when withdrawn from the collections because of loss,

damage,

wear.

Decisions

replace

item

will

based

the

following

considerations:
● Fit with current Collection Development Policy ● Demand for the specific titles to support community needs ● Number of existing copies held ● Existing coverage of the subject within the collection ● Availability of updated or superseded materials on the subject LOCAL HISTORY COLLECTION The purpose of the Local History Collection is to contribute to the community’s knowledge of Oxnard

History,

the

Oxnard

Plains,

and

Ventura

County.

Material

will

added

the

Collection

4 87
if it contributes to the historical knowledge of Oxnard and Ventura County, California. The Local History

Collection

includes

physical

and

digital

materials

and

electronic

resources.

The

items

the

Local

History

Room

are

generally

in-house

use

only.

Acquisition of materials for the Collection will be in accordance with the Collection Development Policy

the

Oxnard

Public

Library.

Emphasis

placed

acquiring

sources

containing

information

regarding

the

Oxnard

Plains

Area.

Rare,

old

materials

and

histories

individual

families

will

added

they

contribute

significantly

the

Collection

and

adhere

selection

criteria.

Donations to the local history collection follow the Oxnard Public Library Donations guidelines. ● Library professionals can accept or deny donations made. ● Materials donated become the sole ownership of Oxnard Public Library, and are subject to

the

Library

collection

development

policy

for

selection,

management,

deselection,

and

reconsideration.

Local Authors Collection The Local Authors Collection will serve to ensure that titles by local authors have a home within the

library

collection,

even

when

not

accepted

into

the

general

collection.

The

Local

Authors

Collection

non-circulating

collection

housed

within

the

Local

History

Room.

Local

authors

have

donated

their

books

under

the

following

conditions:
● At least one of the contributing authors of the book must reside within the Oxnard Plains,

currently

not

resident

therein,

must

have

lived

there

for

least

3 years.
● Materials will be accepted as a donation from the author or publisher. ● Materials donated become the sole ownership of Oxnard Public Library, and are subject to

the

Library

collection

development

policy

for

selection,

management,

deselection,

and

reconsideration.

LIBRARY OF THINGS The Library of Things consists of durable, reusable goods for completing tasks, learning skills, and

creative

making.

Items

are

selected

for

the

collection

based

community

interest,

cost

relative

value,

and

the

Library’s

ability

maintain,

store,

and

lend

them.

With

equity

mind,

the

library

tools

provides

opportunities

for

people

who

may

not

have

access

the

financial

means

purchase

these

kinds

equipment.

Use

individual

items

may

require

liability

waiver

restricted

adult

use

only.

Materials donated become the sole ownership of Oxnard Public Library, and are subject to the Library

collection

development

policy

for

selection,

management,

deselection,

and

reconsideration.

RECONSIDERATION OF MATERIALS Persons objecting to a book or other material in the Library collection shall submit a request for a

Reconsideration

Materials

Request

Form.

The

Reconsideration

Materials

Request

Form

will

reviewed

the

Library

Manager

their

delegate

and

library

professionals

according

5 88
this Collection Development Policy. The Oxnard Public Library will only consider requests submitted

individuals

residing

within

the

Oxnard

Public

Library

service

area.

response

will

made

the

Library

Manager

their

delegate

within

30 days

receiving

the

formal

request,

barring

any

unexpected

emergencies.

For

the

duration

this

process,

the

material

question

may

remain

circulation

the

Library

collection.

Any challenges will be recorded with the American Library Association’s Office for Intellectual Freedom

for

tracking

and

statistical

reporting

purposes.

The reconsideration of the materials review process includes: ● The patron will request a Reconsideration of Materials packet that includes the Library’s mission

statement,

collection

development

policy,

Reconsideration

Materials

Request

Form,

and

the

Library

Bill

Rights,

Freedom

Read,

and

Freedom

View

Statements.
● The patron must complete the form and submit the form to the Library Manager. ● The Library Manager and committee, comprised of appropriate library professionals, will review

the

Reconsideration

Materials

Request

Form

and

the

material

question

consider

the

best

course

action

moving

forward.
● Reviews of the material in professional journals and other reliable sources, the authority, significance,

competence,

and

purpose

the

publisher

and

author,

circulation

data,

interest,

context

within

the

collection

whole,

publication

date,

and

other

background

the

material

will

considered.
● The material will be considered as a body of work in its entirety. ● The Library Manager will make a decision, and a letter will be sent to the request sender within

30 days

with

the

decision

and

the

supporting

evidence

that

decision.
● The decision of the Library Manager is final. 6 89
REQUEST FOR RECONSIDERATION OF LIBRARY MATERIALS Name: ________________________________________ Date: ______/______/__________ Address: ____________________________________________________________________ Phone: __________________________ Email: ____________________________________ Who do you represent? Yourself ___ Organization (name) ____________________________ Title of material: _______________________________________________________________ Author: ______________________________________________________________________ Publisher and Date: ___________________________________________________________ Type of Material (book, film, etc): _________________________________________________ Did you read/listen to/view the material in its entirety? Yes _______ If not, what parts? _____________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ Are you aware of any reviews of this work through any professional sources? ______________ ____________________________________________________________________________ ____________________________________________________________________________ On what factor(s) are your objections based? _______________________________________ ____________________________________________________________________________ Please summarize your reasons for requesting a reconsideration of this material: ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ 7 90
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APPENDIX LIBRARY BILL OF RIGHTS https://www.ala.org/advocacy/intfreedom/librarybill FREEDOM TO READ STATEMENT https://www.ala.org/advocacy/intfreedom/freedomreadstatement FREEDOM TO VIEW STATEMENT https://www.ala.org/advocacy/intfreedom/freedomviewstatement CALIFORNIA FREEDOM TO READ ACT https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=202320240AB1825 CREW WEEDING METHOD https://shortgrass.ca/sites/corp/media/files/managers_manual_v2/5.3_CREW_Method.pdf Approved by OPL Library Board: TBD Approved by Oxnard City Council: TBD Revised: 9/26/2025 9 92

CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.4

DATE: November 3, 2025

TO: City Council

FROM: Javier Chagoyen-Lazaro, Chief Financial Officer, (805) 200-5400, [email protected]

SUBJECT: City's Monthly Investment Report for the period ending September 2025.

RECOMMENDATION

That the City Council receive and file the monthly investment report. This is an information item.

This item did not originate in Committee.

BACKGROUND

The City of Oxnard (City) invests funds in compliance with the California Government Code Section 53600 et. seq., and the City’s Investment Policy. This report follows the guidelines established in the California Government Code section 53646 and the City’s adopted Investment Policy.

DISCUSSION:

The City’s total cash and investment position as of September 30, 2025 was $459.8 million, with $19.1 million in cash accounts and $440.7 million in investments, as summarized in the table below.

93 Statutory Compliance

All investment transactions have been executed in conformance with the City’s Investment Policy and the California Government Code. The table below represents the City’s investment portfolio as of September 30, 2025 by authorized investment and duration for a total portfolio amount of $440.7 million.

Portfolio Trends

The cash and investment position, as of September 30, 2025, increased by $7.9 million compared with the prior month.

The increase is driven by regular City activities. The trend for the cash and investment position is represented in the following chart.

The California Government Code and the City’s investment policy define the eligible investments that the City can purchase to allocate surplus funds. The table below summarizes the City’s investment portfolio by investment type. The individual investments included under each investment type are included as an attachment to this report.

94 The chart below represents the City’s investment portfolio classified by days until maturities from September 30, 2025.

Pooled investments in LAIF and Ventura County Investment Pooled provide immediate liquidity to support cash flow needs of the City, and are included in the maturity group 0 to 30 days.

The City’s average return on investment for the month of September was 3.07%, LAIF average monthly effective yields for the same period were 4.21%. The City holds investments until maturity, and will evaluate reinvestment options based on market conditions and liquidity needs as those funds become available for investing in the upcoming months.

The next chart represents the City’s average return on investments, alongside with three-year Treasury bill and the LAIF Pooled Monthly Investment Account (PMIA) average Monthly Effective Yields, as benchmarks for the City’s portfolio.

STRATEGIC PRIORITIES

This agenda item supports the Organizational Effectiveness strategy. The purpose of the Organizational Effectiveness strategy is to reinforce, stabilize, improve, and strengthen the organizational foundation of the City in order to build a modern, high-functioning City government that effectively and efficiently supports the operating departments in providing high-quality services and programs for our residents and businesses.

FINANCIAL IMPACT

There is no financial impact.

COMMITTEE OUTCOME

This item did not originate in Committee.

Prepared by: Javier Chagoyen-Lazaro, Chief Financial Officer

ATTACHMENTS

1. September 2025 Investment Report

2. Presentation - September 2025 Investment Report

95 Investment report
for the month Ended in September 30, 2025
City of Oxnard
Javier Chagoyen-Lazaro Date
Chief Financial Officer
City of Oxnard
Investments have been made in compliance with California Government Code and in accordance with the City's Investment Policy.

SYMPRO provides the market value for negotiable instruments held in safekeeping included in this report. For investments not held by the City's custodian, market values are obtained from individual monthly statements. Based on analysis of cash receipts, expenditures, and daily cash flows, it is projected that revenues and investment liquidity are sufficient to meet expenditure requirements for the next six months.

All Investment transactions have been exectured in accordance with the criteria stated in the City's Investment Policy (Resolution No. 15,994) adopted by the City Council held on July 1, 2025 10/20/2025
96 City of Oxnard
Cash and Investment Summary
Month Ended
August 31, 2025
Cash and Investment Position September 2025
Cash
Bank of America General Account 14,371,713.76 $
Bank of America Successor Agency Account 4,510,684.95
Bank of America Citations Account 231,162.32
Bank of America Golf Course Account -
Total Cash 19,113,561.03
Investments
Local Agency Investment Fund (LAIF) 57,000,000.00
Ventura County Investment Pool (VCIP) 52,280,108.47
Certificates of Deposits -
Bank Notes -
Municipal Bonds -
Federal Agency -
Supra-National Agency Bonds * -
Medium Term Notes * 22,137,463.46
U.S. Treasury Notes * 10,021,207.50
U.S. Government Sponsored Entities * 299,215,399.03
Total Investments 440,654,178.46
Total Cash and Investments 459,767,739.49 $
* Market Value
97 Investment Portfolio Detail
Fiscal Year 2025 - 2026
September 1 - September 30, 2025
CUSIP / Investment # Issuer Purchase Date Par Value Market Value Book Value Stated Rate Days to Maturity YTM/C Maturity Date VCIP Ventura County Invest ment Pool 52,280,108.47 52,280, 108.47 52,280,108.47 4.350 1 4.350 31422XAS1 Farmer Mac 3/2/2021 1, 000,000.00 986,188.00 1,000,000. 00 0.610 152 0.610 3/2/2026 3133ERP70 Federal Farm Credit Bank 12/ 31/2024 10,000,000.00 10,117,210.00 9, 990,786.43 4.250 817 4.294 12/27/2027 3133ERQ20 Federal Farm Credit Bank 12/ 31/2024 10,000,000.00 9,998,030.00 10, 000,000.00 4.630 820 4.630 12/30/2027 3133ERT27 Federal Farm Credit Bank 1/ 16/2025 10,000,000.00 9,997,170.00 9, 996,947.08 4.670 834 4.684 1/13/2028 3133ERN31 Federal Farm Credit Bank 1/ 16/2025 5,000,000.00 5,025,315.00 4, 986,721.85 4.340 813 4.468 12/23/2027 3133ETJH1 Federal Farm Credit Bank 5/ 29/2025 5,000,000.00 5,022, 975.00 5,000,000.00 4.600 1,336 4.600 5/29/2029 3133ENBK5 Federal Farm Credit Bank 10/20/2021 1,000,000.00 974,581.00 1, 000,000.00 1.140 384 1.140 10/20/2026 3130AQKJ1 Federal Home Loan Bank 1/ 28/2022 1,000,000.00 974,222.00 1,000, 000.00 1.700 484 1.700 1/28/2027 3130AQPD9 Federal Home Loan Bank 2/ 17/2022 1,000,000.00 977,249.00 1,000, 000.00 2.000 504 2.000 2/17/2027 3130AQPD9 Federal Home Loan Bank 2/ 17/2022 1,000,000.00 977,249.00 1,000, 000.00 2.000 504 2.000 2/17/2027 3130AQSM6 Federal Home Loan Bank 2/ 25/2022 1,000,000.00 977,531.00 1,000, 000.00 2.050 512 2.050 2/25/2027 3130AQRH8 Federal Home Loan Bank 2/ 25/2022 1,000,000.00 977,065.00 1,000, 000.00 2.000 512 2.000 2/25/2027 3130AQRK1 Federal Home Loan Bank 2/ 25/2022 1,000,000.00 977,263.00 1,000, 000.00 2.030 512 2.030 2/25/2027 3130AQYG2 Federal Home Loan Bank 2/ 28/2022 1,000,000.00 984,179.00 1,000, 000.00 2.500 512 2.493 2/25/2027 3130AQX65 Federal Home Loan Bank 3/4/ 2022 2,000,000.00 1,960,186.00 2,000, 000.00 2.250 519 2.250 3/4/2027 3130AQVH3 Federal Home Loan Bank 3/ 4/2022 1,000,000.00 979,362.00 1,000, 000.00 2.200 519 2.200 3/4/2027 3130AQVH3 Federal Home Loan Bank 3/ 4/2022 1,000,000.00 979,362.00 1,000, 000.00 2.200 519 2.200 3/4/2027 3130AQVH3 Federal Home Loan Bank 3/ 4/2022 1,300,000.00 1,273,170.60 1, 298,888.50 2.200 519 2.264 3/4/2027 3130AQX65 Federal Home Loan Bank 3/4/ 2022 2,700,000.00 2,646,251.10 2,699, 230.50 2.250 519 2.271 3/4/2027 3130AR2D2 Federal Home Loan Bank 3/ 10/2022 1,000,000.00 997,290.00 1,000, 000.00 3.500 525 3.034 3/10/2027 3130ARAX9 Federal Home Loan Bank 3/ 30/2022 1,000,000.00 989,147.00 1,000, 000.00 3.000 540 3.000 3/25/2027 3130ARDV0 Federal Home Loan Bank 4/ 8/2022 1,000,000.00 989,757.00 1,000, 000.00 3.000 540 3.000 3/25/2027 3130ARYA3 Federal Home Loan Bank 5/ 26/2022 1,000,000.00 998,943.00 1,000, 000.00 4.000 602 4.000 5/26/2027 3130ARYA3 Federal Home Loan Bank 5/ 26/2022 1,000,000.00 998,943.00 1,000, 000.00 4.000 602 4.000 5/26/2027 3130ARYA3 Federal Home Loan Bank 5/ 26/2022 1,000,000.00 998,943.00 1,000, 000.00 4.000 602 4.000 5/26/2027 3130AS4F3 Federal Home Loan Bank 6/ 9/2022 2,000,000.00 1,995,854.00 2, 000,000.00 4.000 600 4.000 5/24/2027 3130AS4F3 Federal Home Loan Bank 6/ 9/2022 2,000,000.00 1,995,854.00 2, 000,000.00 4.000 600 4.000 5/24/2027 3130ASFQ7 Federal Home Loan Bank 6/ 29/2022 1,000,000.00 997,519.00 999, 912.78 4.000 636 4.006 6/29/2027 3130ASF38 Federal Home Loan Bank 7/ 22/2022 1,000,000.00 998,502.00 1,000, 000.00 4.100 659 4.100 7/22/2027 3130ASNN5 Federal Home Loan Bank 7/ 28/2022 1,000,000.00 998,820.00 1,000, 000.00 4.375 665 4.375 7/28/2027 3130B33X9 Federal Home Loan Bank 10/18/ 2024 7,000,000.00 6,988,107.00 6,990, 096.04 4.500 1,469 4.539 10/9/2029 3130B3UC5 Federal Home Loan Bank 11/ 26/2024 5,755,000.00 5,760,403.95 5, 754,588.09 4.700 779 4.704 11/19/2027 3130APN43 Federal Home Loan Bank 12/31/ 2024 10,000,000.00 9,847,550.00 9,795, 567.10 2.250 391 4.250 10/27/2026 3130B4B42 Federal Home Loan Bank 12/31/ 2024 10,000,000.00 10,002,410.00 9,996, 259.33 4.625 813 4.643 12/23/2027 3130B6EY8 Federal Home Loan Bank 5/ 29/2025 5,000,000.00 5,009,607.78 5, 003,834.63 4.400 964 4.403 5/22/2028 3130B6J98 Federal Home Loan Bank 5/28/ 2025 5,000,000.00 5,009,190.00 5,001, 753.01 4.500 961 4.511 5/19/2028 County Investment Pool
Federal Agency Coupon Securities
Pooled Investments
98 Investment Portfolio Detail
Fiscal Year 2025 - 2026
September 1 - September 30, 2025
CUSIP / Investment # Issuer Purchase Date Par Value Market Value Book Value Stated Rate Days to Maturity YTM/C Maturity Date 3130B6HM1 Federal Home Loan Bank 5/29/ 2025 5,000,000.00 5,013,865.00 5,000, 000.00 4.520 1,336 4.520 5/29/2029 3130AKLL8 Federal Home Loan Bank 12/ 30/2020 2,000,000.00 1,982,542.00 2, 000,000.00 0.500 90 0.500 12/30/2025 3130AKN36 Federal Home Loan Bank 1/20/ 2021 2,000,000.00 1,979,752.00 2,000, 000.00 0.525 106 0.525 1/15/2026 3130AKNK8 Federal Home Loan Bank 1/ 20/2021 5,000,000.00 4,990,510.00 5, 000,000.00 0.500 19 0.500 10/20/2025 3130AKNK8 Federal Home Loan Bank 1/ 20/2021 1,000,000.00 998,102.00 1,000, 000.00 0.500 19 0.500 10/20/2025 3130AKQ74 Federal Home Loan Bank 1/22/ 2021 5,000,000.00 4,948,075.00 5,000, 000.00 0.625 113 0.625 1/22/2026 3130AKMD5 Federal Home Loan Bank 1/ 26/2021 5,000,000.00 4,944,375.00 4, 999,840.28 0.500 117 0.510 1/26/2026 3130AKNR3 Federal Home Loan Bank 1/ 26/2021 1,000,000.00 989,335.00 1,000, 000.00 0.560 117 0.560 1/26/2026 3130AKU61 Federal Home Loan Bank 1/27/ 2021 5,000,000.00 4,948,190.00 5,000, 000.00 0.750 118 0.609 1/27/2026 3130AKU61 Federal Home Loan Bank 1/27/ 2021 5,000,000.00 4,948,190.00 5,000, 000.00 0.750 118 0.609 1/27/2026 3130AKQX7 Federal Home Loan Bank 1/ 28/2021 2,000,000.00 1,979,442.00 2, 000,013.00 0.700 119 0.698 1/28/2026 3130AKRN8 Federal Home Loan Bank 1/28/ 2021 2,000,000.00 1,978,262.00 2,000, 000.00 0.650 119 0.650 1/28/2026 3130AKQX7 Federal Home Loan Bank 1/ 28/2021 5,000,000.00 4,948,605.00 5, 000,000.00 0.700 119 0.700 1/28/2026 3130AKQ82 Federal Home Loan Bank 1/28/ 2021 1,500,000.00 1,484,118.00 1,500, 000.00 0.600 119 0.600 1/28/2026 3130AKPN0 Federal Home Loan Bank 1/29/ 2021 2,000,000.00 1,977,768.00 2,000, 000.00 0.600 120 0.600 1/29/2026 3130AKVN3 Federal Home Loan Bank 1/ 29/2021 1,000,000.00 988,684.00 1,000, 000.00 0.520 120 0.520 1/29/2026 3130AKVQ6 Federal Home Loan Bank 1/ 29/2021 1,000,000.00 997,185.00 1,000, 000.00 0.470 28 0.470 10/29/2025 3130AKWD4 Federal Home Loan Bank 2/ 9/2021 1,000,000.00 988,546.00 1,000, 000.00 0.750 131 0.539 2/9/2026 3130AKWD4 Federal Home Loan Bank 2/ 9/2021 1,000,000.00 988,546.00 1,000, 000.00 0.750 131 0.540 2/9/2026 3130AKTJ5 Federal Home Loan Bank 2/ 9/2021 2,000,000.00 1,975,402.00 2, 000,000.00 0.540 131 0.540 2/9/2026 3130AKVA1 Federal Home Loan Bank 2/ 9/2021 2,000,000.00 1,977,092.00 2, 000,000.00 0.750 131 0.564 2/9/2026 3130AKVR4 Federal Home Loan Bank 2/ 12/2021 1,000,000.00 987,743.00 1,000, 000.00 0.550 134 0.550 2/12/2026 3130AL7M0 Federal Home Loan Bank 2/ 24/2021 2,000,000.00 1,973,452.00 1, 999,602.78 0.625 146 0.676 2/24/2026 3130AKXJ0 Federal Home Loan Bank 2/24/2021 1,000,000.00 986,633.00 999, 936.44 0.600 146 0.616 2/24/2026 3130AKXJ0 Federal Home Loan Bank 2/ 24/2021 5,000,000.00 4,933,165.00 4, 999,682.22 0.600 146 0.616 2/24/2026 3130AKXJ0 Federal Home Loan Bank 2/ 24/2021 3,000,000.00 2,959,899.00 3, 000,000.00 0.600 146 0.600 2/24/2026 3130AKXJ0 Federal Home Loan Bank 2/24/2021 1,000,000.00 986,633.00 999, 960.28 0.600 146 0.610 2/24/2026 3130AKXJ0 Federal Home Loan Bank 2/24/2021 1,000,000.00 986,633.00 999, 960.28 0.600 146 0.610 2/24/2026 3130ALCB8 Federal Home Loan Bank 2/ 24/2021 1,000,000.00 986,855.00 1,000, 000.00 0.680 146 0.680 2/24/2026 3130AL7M0 Federal Home Loan Bank 2/24/2021 1,000,000.00 986,726.00 999, 960.28 0.625 146 0.635 2/24/2026 3130ALFS8 Federal Home Loan Bank 3/ 10/2021 1,000,000.00 986,560.00 1,000, 000.00 0.800 160 0.800 3/10/2026 3130ALDN1 Federal Home Loan Bank 3/ 16/2021 1,000,000.00 985,885.00 1,000, 000.00 0.800 166 0.800 3/16/2026 3130ALDN1 Federal Home Loan Bank 3/ 16/2021 1,000,000.00 985,885.00 1,000, 000.00 0.800 166 0.800 3/16/2026 3130ALGB4 Federal Home Loan Bank 3/ 17/2021 1,000,000.00 986,354.00 1,000, 000.00 0.800 167 0.800 3/17/2026 3130ALGJ7 Federal Home Loan Bank 3/23/2021 975,000.00 961,970.10 975, 000.00 1.000 173 1.000 3/23/2026 3130ALGC2 Federal Home Loan Bank 3/ 23/2021 1,000,000.00 985,919.00 1,000, 000.00 0.875 173 0.875 3/23/2026 3130ALLN2 Federal Home Loan Bank 3/24/ 2021 2,000,000.00 1,976,646.00 2,000, 000.00 1.500 174 0.871 3/24/2026 3130AM2F8 Federal Home Loan Bank 4/ 29/2021 1,000,000.00 984,381.00 1,000, 000.00 1.125 210 1.125 4/29/2026 3130AM4L3 Federal Home Loan Bank 4/ 29/2021 1,000,000.00 985,184.00 1,000, 000.00 1.250 210 1.100 4/29/2026 3130AMJH6 Federal Home Loan Bank 5/ 26/2021 1,000,000.00 982,176.00 1,000, 000.00 1.050 237 1.050 5/26/2026 3130AML42 Federal Home Loan Bank 5/ 27/2021 1,000,000.00 983,164.00 1,000, 000.00 1.200 238 0.957 5/27/2026 99 Investment Portfolio Detail
Fiscal Year 2025 - 2026
September 1 - September 30, 2025
CUSIP / Investment # Issuer Purchase Date Par Value Market Value Book Value Stated Rate Days to Maturity YTM/C Maturity Date 3130AMCM2 Federal Home Loan Bank 6/ 3/2021 1,250,000.00 1,248,495.00 1, 249,961.18 4.000 223 1.543 5/12/2026 3130AMM41 Federal Home Loan Bank 6/16/ 2021 5,000,000.00 4,906,210.00 5,000, 000.00 1.000 258 1.000 6/16/2026 3130AMPT3 Federal Home Loan Bank 6/ 23/2021 5,000,000.00 4,905,320.00 5, 000,000.00 1.030 265 1.030 6/23/2026 3130AMYP1 Federal Home Loan Bank 7/ 15/2021 3,000,000.00 2,939,595.00 3, 000,000.00 1.125 287 1.125 7/15/2026 3130ANWH9 Federal Home Loan Bank 9/ 24/2021 1,000,000.00 975,742.00 1,000, 000.00 1.080 349 1.080 9/15/2026 3130APB87 Federal Home Loan Bank 10/ 13/2021 1,000,000.00 973,352.00 1,000, 000.00 1.100 377 1.100 10/13/2026 3130APB87 Federal Home Loan Bank 10/ 13/2021 1,000,000.00 973,352.00 1,000, 000.00 1.100 377 1.100 10/13/2026 3130AP5A9 Federal Home Loan Bank 10/ 15/2021 1,000,000.00 973,180.00 1,000, 000.00 1.050 379 1.050 10/15/2026 3130AP5A9 Federal Home Loan Bank 10/ 15/2021 1,000,000.00 973,180.00 1,000, 000.00 1.050 379 1.050 10/15/2026 3130AP5A9 Federal Home Loan Bank 10/ 15/2021 1,000,000.00 973,180.00 1,000, 000.00 1.050 379 1.050 10/15/2026 3130AP3X1 Federal Home Loan Bank 10/15/2021 1,000,000.00 973,080.00 999, 937.67 1.040 379 1.046 10/15/2026 3130AP5A9 Federal Home Loan Bank 10/ 15/2021 1,000,000.00 973,180.00 1,000, 000.00 1.050 379 1.050 10/15/2026 3130AP3X1 Federal Home Loan Bank 10/ 15/2021 1,000,000.00 973,080.00 1,000, 000.00 1.040 379 1.040 10/15/2026 3130APAY1 Federal Home Loan Bank 10/ 21/2021 3,000,000.00 2,919,720.00 3, 000,000.00 1.100 385 1.100 10/21/2026 3130APBF1 Federal Home Loan Bank 10/ 22/2021 1,000,000.00 973,683.00 1,000, 000.00 1.150 386 1.150 10/22/2026 3130APBF1 Federal Home Loan Bank 10/ 22/2021 2,000,000.00 1,947,366.00 2, 000,000.00 1.150 386 1.150 10/22/2026 3130APHT5 Federal Home Loan Bank 10/ 26/2021 2,000,000.00 1,947,152.00 2, 000,000.00 1.200 390 1.200 10/26/2026 3130APC45 Federal Home Loan Bank 10/ 26/2021 1,000,000.00 963,772.00 1,000, 000.00 1.180 390 1.180 10/26/2026 3130APHT5 Federal Home Loan Bank 10/ 26/2021 2,000,000.00 1,947,152.00 1, 999,786.11 1.200 390 1.210 10/26/2026 3130APCX1 Federal Home Loan Bank 10/ 26/2021 1,000,000.00 974,448.00 1,000, 000.00 1.250 390 1.250 10/26/2026 3130APCX1 Federal Home Loan Bank 10/ 26/2021 2,000,000.00 1,948,896.00 2, 000,000.00 1.250 390 1.250 10/26/2026 3130APCX1 Federal Home Loan Bank 10/ 26/2021 1,000,000.00 974,448.00 1,000, 000.00 1.250 390 1.250 10/26/2026 3130APG82 Federal Home Loan Bank 10/ 28/2021 1,000,000.00 986,371.00 1,000, 000.00 1.500 392 1.264 10/28/2026 3130APHV0 Federal Home Loan Bank 10/ 28/2021 2,000,000.00 1,947,240.00 2, 000,000.00 1.180 392 1.180 10/28/2026 3130APDQ5 Federal Home Loan Bank 10/ 28/2021 1,000,000.00 974,349.00 1,000, 000.00 1.250 392 1.250 10/28/2026 3130APKQ7 Federal Home Loan Bank 11/ 10/2021 1,000,000.00 973,471.00 1,000, 000.00 1.250 405 1.250 11/10/2026 3130APKQ7 Federal Home Loan Bank 11/10/2021 1,000,000.00 973,471.00 999, 445.83 1.250 405 1.302 11/10/2026 3130APKQ7 Federal Home Loan Bank 11/ 10/2021 1,000,000.00 973,471.00 1,000, 000.00 1.250 405 1.250 11/10/2026 3130APLP8 Federal Home Loan Bank 11/ 16/2021 1,000,000.00 974,508.00 1,000, 000.00 1.375 411 1.375 11/16/2026 3130APLP8 Federal Home Loan Bank 11/ 16/2021 1,000,000.00 974,508.00 1,000, 000.00 1.375 411 1.375 11/16/2026 3130APL37 Federal Home Loan Bank 11/ 16/2021 1,000,000.00 974,780.00 1,000, 000.00 1.400 411 1.400 11/16/2026 3130APNK7 Federal Home Loan Bank 11/ 18/2021 1,000,000.00 973,984.00 1,000, 000.00 1.375 413 1.375 11/18/2026 3130APPZ2 Federal Home Loan Bank 11/ 23/2021 1,000,000.00 975,437.00 1,000, 000.00 1.500 418 1.500 11/23/2026 3130AQ3T8 Federal Home Loan Bank 12/ 23/2021 1,000,000.00 979,654.00 1,000, 000.00 2.000 448 1.641 12/23/2026 3130AQAB9 Federal Home Loan Bank 12/ 30/2021 1,250,000.00 1,218,742.50 1, 250,000.00 1.625 455 1.625 12/30/2026 3134GXQF4 Federal Home Loan Mtg Corp 4/13/2022 1,000,000.00 991,638.00 1, 000,000.00 3.250 559 3.250 4/13/2027 3134GXSH8 Federal Home Loan Mtg Corp 5/17/2022 1,000,000.00 999,583.00 1, 000,000.00 4.000 593 4.000 5/17/2027 3134GXTE4 Federal Home Loan Mtg Corp 5/27/2022 1,000,000.00 999,367.00 1, 000,000.00 4.000 603 4.000 5/27/2027 3134GXE67 Federal Home Loan Mtg Corp 7/28/2022 1,000,000.00 999,183.00 1, 000,000.00 4.250 665 4.250 7/28/2027 3134GXQ23 Federal Home Loan Mtg Corp 8/25/2022 1,000,000.00 998,704.00 1, 000,000.00 4.250 693 4.250 8/25/2027 3134HAF40 Federal Home Loan Mtg Corp 11/ 26/2024 5,000,000.00 4,999,175.00 5, 000,000.00 4.700 786 4.700 11/26/2027 100
Investment Portfolio Detail
Fiscal Year 2025 - 2026
September 1 - September 30, 2025
CUSIP / Investment # Issuer Purchase Date Par Value Market Value Book Value Stated Rate Days to Maturity YTM/C Maturity Date 3134HAF40 Federal Home Loan Mtg Corp 11/ 26/2024 5,000,000.00 4,999,175.00 5, 000,000.00 4.700 786 4.700 11/26/2027 3134HA3T8 Federal Home Loan Mtg Corp 1/17/2025 10,000,000.00 9,995,040.00 9, 998,089.60 4.550 835 4.559 1/14/2028 3134HBBV2 Federal Home Loan Mtg Corp 2/ 28/2025 10,000,000.00 10,007,260.00 10, 000,000.00 4.470 877 4.470 2/25/2028 3134HBBU4 Federal Home Loan Mtg Corp 2/ 27/2025 10,000,000.00 9,994, 690.00 10,000,000.00 4.640 1,245 4.640 2/27/2029 3134HBSZ5 Federal Home Loan Mtg Corp 6/ 4/2025 5,000,000.00 4,995, 280.00 5,000,000.00 4.550 1,342 4.550 6/4/2029 3134GXKJ2 Federal Home Loan Mtg Corp 1/22/2021 2,000,000.00 1,978,886.00 2, 000,000.00 0.550 113 0.550 1/22/2026 LAIF LAIF 57, 000,000.00 57,000,000.00 57, 000,000.00 4.212 1 4.212 037833EB2 Apple Inc. 2/8/2021 1, 000,000.00 988,510.00 999,996.47 0.700 130 0.071 2/8/2026 06048WV98 Bank of America 5/27/2022 2,000,000.00 1,998,926.00 2,000, 000.00 4.050 238 4.050 5/27/2026 06048WL32 Bank of America 2/24/2021 1,000,000.00 985,150.00 1,000,000. 00 0.800 146 0.080 2/24/2026 06048WL99 Bank of America 5/14/2021 1,000,000.00 982,116.00 1,000,000. 00 1.400 225 1.400 5/14/2026 06048WL99 Bank of America 5/14/2021 2,000,000.00 1,964,232.00 2,000, 000.00 1.400 225 1.400 5/14/2026 06048WL99 Bank of America 5/14/2021 2,000,000.00 1,964,232.00 2,000, 000.00 1.400 225 1.400 5/14/2026 06048WM64 Bank of America 7/12/ 2021 1,000,000.00 979,837.00 999,776. 42 1.200 267 1.231 6/25/2026 06048WM72 Bank of America 7/30/2021 1,000,000.00 976,799.00 1,000,000. 00 1.200 302 1.200 7/30/2026 06048WP20 Bank of America 9/24/2021 1,000,000.00 971,683.00 1,000,000. 00 1.250 358 1.250 9/24/2026 06048WP20 Bank of America 9/24/2021 1,000,000.00 971,683.00 1,000,000. 00 1.250 358 1.250 9/24/2026 17290A2M1 Citi Bank 7/21/2021 1,000, 000.00 976,792.00 1,000,000.00 1.400 293 1.400 7/21/2026 38150AH99 Goldman Sachs 8/17/2021 1, 000,000.00 977,016.00 1,000,000. 00 1.350 320 1.350 8/17/2026 24422EVK2 John Deere Capital 1/27/2021 3,000,000.00 2,969,673.00 3,000, 000.00 0.700 106 0.700 1/15/2026 48133MAB6 JP Morgan 8/15/2022 1,000, 000.00 1,002,500.00 1,000,000. 00 4.200 681 4.200 8/13/2027 48128G4X5 JP Morgan 8/30/2021 1,000, 000.00 966,295.00 1,000,000.00 1.200 331 1.200 8/28/2026 48128G4X5 JP Morgan 8/30/2021 1,000, 000.00 966,295.00 1,000,000.00 1.200 331 1.200 8/28/2026 53961LAF6 Local Initiati ves Support 1/28/2021 1,510, 000.00 1,495,724.46 1,510,000. 00 0.950 106 0.950 1/15/2026 91282CFP1 U.S. Treasury 10/3/2024 2, 500,000.00 2,500,000.00 2,500,311. 94 4.250 14 3.914 10/15/2025 91282CLS8 U.S. Treasury 11/26/2024 5, 000,000.00 5,021,485.00 4,992,109. 82 4.125 395 4.277 10/31/2026 912797MS3 U.S. Treasury 10/3/2024 2, 500,000.00 2,499,722.50 2,499,738. 18 3.770 1 3.935 10/2/2025 $443,520,108.47 $440,654,178.46 $443,267,802.59
Treasury Discounts -Amortizing
Local Agency Investment Funds
Medium Term Notes
Treasury Coupon Securities
101
Investment activities for the month of June 2025
Investment Purchases
No Date Transaction CUSIP Investment Security Type Par Amount Investment
Yield to
Maturity
Maturity
9/23/2025 Deposit LAIF 10,000,000.00
Total Purchases 10,000,000.00$
Investment Maturities, Calls & Sales
No Date Transaction CUSIP Investment Security Type Par Amount Investment
Yield to
Maturity
Maturity
9/9/2025 Maturit y 3130ARZF1 Federal Home Loan Bank 2,600,000.00 3.400 9/9/2025 9/23/2025 Maturit y 3137EAEX3 Federal Home Loan Mtg Corp 2,500,000.00 0.375 9/9/2025 9/24/2025 Call 3130B2ZR9 Federal Home Loan Bank 2,500,000.00 4.050 9/24/2027 Total Maturities, Calls & Sales 7,600,000.00$
102
City of Oxnard
Monthly Investment Report
as of September 30, 2025
November 3, 2025
City Council
Presented by:

Javier Chagoyen-Lazaro, City of
Oxnard
Chief Financial Officer
103
Recommendation 2
That The City Council receive and file the City of Oxnard Monthly Investment Report as of September 30, 2025.
104
City of Oxnard Cash and Investment as of September 30, 2025 Discussion 3
105
Discussion 4
Authorized Investment
at Market Value
Allowable
Threshold
($ million or %)
Under
1 year
1-3
years
Over 3
years Total
Average
Yield to
Maturity
Portfolio
%
LAIF $75.0 $ 57.00 $- $- $57.0 4.21% 12.94%
VCIP n/a 52.3 - - 52.3 4.35% 11.86%
Federal Agencies n/a 96.5 170.7 32.0 299.2 2.72% 67.90% Medium Term Notes 30% 21.1 1.0 - 22.1 1.47% 5.02%
Treasuries n/a 5.0 5.0 - 10.0 4.05% 2.27%
Total Investment $232.0 $176.7 $32.0 $440.7 3.07% 100% *Total may not add due to rounding
Investment Compliance
106
Cash and Investment Trend
Discussion 5
Millions
Jun-23 Jun-24 Jul-24 Sep-24 Dec-24 Mar-25 Jun-25 Jul-25 Aug-25 Sep-25 $0
$100
$200
$300
$400
$500
$600
Cash and Investment Position
Investments Market Value VCIP LAIF Cash
107

Discussion 6
Millions
0 - 30 days 31-180 days 181-365 days 365-730 days 731-1096 days > 1096 days -
20 40
60 80
100
120
140
Portfolio Maturity as of September 30, 2025
108

Discussion 7
Investment Return Trend
Mar
2023
Jun
2023
Sep
2023
Dec
2023
Mar
2024
Jun
2024
Jul
2024
Aug
2024
Sep
2024
Oct
2024
Nov
2024
Dec
2024
Jan
2025
Feb
2025
Mar
2025
Apr
2025
May
2025
Jun
2025
Jul
2025
Aug
2025
Sep
2025

0.00%

1.00%

2.00%

3.00%

4.00%

5.00%

6.00%

2.07%

2.50%

3.06% 3.07%

2.83%3.17%

4.25%4.21%

3.81%

4.49%

3.59% 3.61%
City Average Return on Investment
City Portfolio avg return LAIF 3 yr Treasury
109
Recommendation 8
That The City Council receive and file the City of Oxnard Monthly Investment Report as of September 30, 2025.
110
9 Questions /
Discussion
111

CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.5

DATE: November 3, 2025

TO: City Council

FROM: Jialan Su, Assistant Chief Financial Officer / Assistant City Treasurer, (805) 385-7811, [email protected]

SUBJECT: First Amendment to the Existing Agreement with Tyler Technologies, Inc. for Credit Card Merchant Services.

RECOMMENDATION

That the City Council approve and authorize the Mayor to execute a First Amendment to the Tyler Payment Processing Agreement with Tyler Technologies, Inc. (A-8584) for credit card merchant services for a total agreement amount not to exceed $80,377 for the five-year agreement.

(This item did not originate in Committee.)

BACKGROUND

The City continues to implement the new Tyler Enterprise Resource Planning (ERP) software as part of the multi-year City-wide ERP project. During the implementation, as new information becomes available, it is necessary to make adjustments to existing agreements and, in certain cases enter into new agreements to secure the successful implementation of the new ERP.

For example, as explained in the staff report associated with the original agreement A-8584 presented to the Council at its meeting on May 6, 2025, Tyler Technologies, Inc. informed the City that they will cease to support the City’s current credit card payment processor, Paymentus, choosing instead to offer its customers with its own payment processing service that will fully integrate with all Tyler software.

On May 6, 2025, the City Council approved the Tyler Payment Processing Agreement with Tyler Technologies, Inc. (A- 8584). That agreement enables the City to continue accepting credit card, debit card, and e-check payment in a manner that is in compliance with the Payment Card Industry Data Security Standard (PCI compliant) after the go-live of Tyler Enterprise Planning and Licensing (EPL) software. The EPL phase of the ERP project will impact building permits, zone clearance permits, business tax certificates and the associated regulatory permits, as well as a number of miscellaneous fees and charges invoiced through general billing in the City’s main ERP system. Such fees and charges include, for example, those imposed for special event permits, alcohol, tobacco, and firearm compliance fees, rental invoices, emergency response reimbursements and other miscellaneous items. Some of these miscellaneous fees currently can only be paid through cash or check at the respective City departments. Once Tyler Payment is implemented, the City will be able to accept additional payment methods from residents in compliance with PCI standards. Additionally, Agreement A- 8584 ensures that the City will be able to continue offering the payment services to customers after the City implements the Tyler Utility Billing module in a few years.

DISCUSSION

The staff report and the original agreement (A-8584) were presented to the City Council at its May 6, 2025 meeting and only included a quote for two card readers. As pointed out in agreement A-8584, those two card readers were already paid 112
and covered by the agreement with Tyler Technologies, Inc. for the City-wide ERP implementation, agreement A-8767.

Upon further analysis by the Staff and further discussion with Tyler Technologies Inc., it became clear that to fully implement Tyler EPL, Tyler Utility Billing module, and to allow miscellaneous fees and charges invoiced through the City’s main ERP system to be paid with credit card, debit card, and e-checks, the City needs a total of fifteen card readers to expand the payment options for residents of certain miscellaneous fees and charges that currently can only be paid with cash or check at some City departments. After the implementation and roll out of the new card readers, residents will be able to pay with credit card, debit card, and e-checks through Tyler Payment, representing a major upgrade and modernization of the City’s technology infrastructure and in turn, will provide much needed convenience to our residents and business community.

Staff has evaluated the cost of this amendment and has identified three components. • Equipment cost - One-time purchase cost of the additional thirteen card readers. • Operating cost #1- Annual PCI compliance service fee associated with each card reader for all fifteen card readers for the 5-year term of the agreement.
• Operating cost #2 – Annual estimated charges to cover customers’ non-sufficient-fund e-checks (NSF e-checks) and credit card chargebacks for the 5-year term of the agreement.

Equipment cost - One-time purchase cost of the card readers

Tyler Technologies, Inc. informed the City that regardless of the number of the card readers that the City needs to purchase under this amendment, the pricing schedule for the card readers ($529 per card reader) and all other associated fees and charges remains unchanged from the original quote in the original agreement. A new quote for the entire fifteen card readers were provided to the City by Tyler Technologies, Inc. to reflect the fact that the same pricing schedule applies to the total number of fifteen card readers needed for the 5-year agreement. That quote, along with the original quote for the two card readers, were both included as attachments to this amendment.

As stated in the original staff report, two out of the fifteen card readers (a total cost of $1,058) were already purchased under the separate the ERP agreement A-8767. Therefore, the one-time purchase cost included in the cost analysis below for this amendment only includes that of the remaining thirteen card readers, with a total amount of $6,877. As presented in Table 1 below, the cost split between the two funds reflect the fact that three card readers will be used to process utility billing payments when Tyler utility billing module is implemented, and the other ten card readers will be used to process non-utility-billing payments, including payments through EPL as well as miscellaneous fees and charges as discussed earlier in this report.

Table 1: Total Equipment Cost

Operating Cost #1 - Annual PCI compliance service fee associated with each card reader

There is an annual PCI compliance service fee of $180 associated with each card reader included in the original quote of the agreement (A-8584) that also remains unchanged. In Table 2 below, the annual PCI compliance service fee for the entire fifteen card readers in the amount of $2,700 and a total of $13,500 for the five years is included as part of bank charge expenses in the City’s operating budget. The cost split between the two funds also reflects the fact that three card readers will be used to process future utility billing payments (a total of $540 per year and $2,700 for five years), while all other card readers will be used to process payments for EPL and miscellaneous fees and charges (a total of $2,160 per year and $10,800 for five years).

It is worth noting that as long as the City continues to use Tyler Payment as its card payment processor in the foreseeable 113
future, the City will continue to be responsible for paying the annual PCI compliance service fee associated with the card readers.

Table 2: Operating Cost #1 – Annual PCI compliance service fee

Operating Cost #2 - Estimated cost to cover customers’ NSF e-checks and credit card chargebacks

Similar to the fact that the City’s current card processor charges the City to recuperate customer-submitted NSF e-checks and credit card chargebacks when such transactions occur, Tyler Technologies, Inc. will also charge the City for those transactions based on the fee schedule included in the original quote. Those charges are considered bank charge expense, part of the City’s operating cost for providing customers with the convenience of making payments with cards and e- checks.

Based on the average number of monthly NSF checks and credit card chargebacks reported by the City’s current payment processor, Paymentus, and also considering the possibility that there may be an increase in NSF checks and credit card chargebacks when customers are allowed to use cards and e-checks to pay for miscellaneous fees and charges that currently they can only pay with cash or check, the Staff projected an annual cost of $12,000, with a total of $60,000 for the next five years for the City’s operating budget to cover the NSF charge and credit card chargeback costs. The estimated annual cost of $12,000 is composed of the following two parts:

1. An estimated $5,700 to account for an estimated 95 customer NSF e-checks per month at the rate of $5 per NSF charge, and

2. An estimated $6,300 to account for an estimated 35 customer credit card chargebacks per month at the rate of $15 per chargeback.

Additionally, in accordance with the percentage split of NSF checks and e-checks currently incurred by the City between utility bill payments and non-utility bill payments, 75 percent of the annual cost of $12,000 ($9,000) is assigned to the utility billing fund budget, while 25 percent ($3,000) is assigned to the general fund budget, as presented in Table 3 below.

Table 3: Operating Cost #2: Estimated cost for customers’ NSF e-checks and credit card chargebacks

STRATEGIC PRIORITIES

FINANCIAL IMPACT

Funding for those services will be covered by savings in the Business and Licensing Division's FY 2025-26 budget, and no additional appropriation is required. Future years funding will be incorporated into upcoming budget processes, with 114
total annual expenditures expected to remain stable and consistent with amounts shown in table 4.

Table 4: Total Costs for this Amendment

COMMITTEE OUTCOME

This item did not originate in Committee.

Prepared by: Jialan Su, Assistant Chief Financial Officer / Assistant City Treasurer

ATTACHMENTS

1. First Amendment Contract A-8584

2. Tyler's Authorized Signatories

3. Original Oxnard Quote for A-8584 -Tyler Payment 2025.5.6

4. Oxnard Payments Devices Quote -15

5. Agenda Staff Report 2025.5.6 for Agreement A-8584

6. A-8584 Agreement (Tyler Tech) item L.5 cc 5-6-25 executed

115
FIRS

T AMENDMENT TO PAYMENT PROCESSING AGREEMENT
Agreement No. A-8584

FIRST AMENDMENT TO PAYMENT PROCESSING AGREEMENT
This First Amendment (“First Amendment”) to the Payment Processing Agreement (“Agreement”) is made and entered into in the County of Ventura, State of California, on the 3rd day of November, 2025, by and between the City of Oxnard, a municipal corporation (“City”), and Tyler Technologies, Inc. a Delaware corporation (“Service Provider”). This First Amendment amends the Agreement entered into on May 6, 2025, by City and Service Provider.

City and Service Provider agree as follows:

RECITALS
WHEREAS, the City requires additional equipment to provide credit card services to individuals and businesses that do business with the City; and
WHEREAS, the Payment Processing Agreement acknowledges the purchase or rental of Tyler Technologies equipment required for credit card transactions and processing; and WHEREAS, the Parties agree to amend their current Agreement to include the purchase of additional credit card reader equipment during the term of the Agreement.

1. The Recitals are incorporated by reference as though fully set forth herein.

2. The
not to exceed amount for this Agreement is $80,377.

3. The City requires thirteen (13) additional credit card readers, which the City will purchase in phases during the term of this agreement for the costs as set forth in the Sales Quotation
attached hereto as Exhibit 1 and incorporated by this reference as though fully set forth herein.

4. The
City and Service Provider agree that Service Provider will provide additional sales quotations when the City requests to purchase the remaining credit card readers and when issued those sales quotations will be incorporated by this reference as though fully set forth herein, upon acceptance of
the sales quotation by the City and will be listed as numerical Exhibits 2 through 6 as needed.

5. As
so amended, the Agreement remains in full force and effect. [Si
gnatures on next page]
116
Agreement No. A-8584
FIRST AMENDMENT TO PAYMENT PROCESSING AGREEMENT (V-01-17-19) IN W
ITNESS WHEREOF, the parties hereto have executed the Amendment on the date first written above.

CITY O
F OXNARD TYLER TECHNOLOGIES, INC.
☐Luis A. Mc Arthur, Mayor Date Date
☐Jennifer Hiroaka, Purchasing Agent
ATTEST:

Lourdes A. López, City Clerk Date
(only if Mayor signs)
APPR
OVED AS TO FORM:

Stephen M. Fischer, Date
City Attorney (always required)
Erik Graney,
Senior Corporate Attorney
10/16/2025
117
Agreement No. A-8584

FIRST AMENDMENT TO PAYMENT PROCESSING AGREEMENT (V-01-17-19)

Exhibit 1 Sales Quotation

*remainder of page intentionally left blank*
118
2025-554036-S5T2K9 CONFIDENTIAL Page 1

Quoted By: Karen Grosset
Quote Expiration: 05/25/26
Quote Name: City of Oxnard - ERP - Payments
Devices
Quote Description: Payment Devices
Sales Quotation For: Shipping Address:

City of Oxnard City of Oxnard
300 W 3RD ST 300 West 3rd St.

OXNARD CA 93030-5738 Oxnard CA 93030-5730
3rd Party Hardware, Software and Services
Description Qty Unit Price
Unit
Discount Total Price
Unit
Maint/SaaS
Maint/SaaS
Discount
Total
Maint/SaaS
Payments Lane 7000 Terminal Purchase 15 $ 529.00 $ 0.00 $ 7,935.00 $ 0.00 $ 0.00 $ 0.00 Payments PCI Service Fee (Per Device) 15 $ 0.00 $ 0.00 $ 0.00 $ 180.00 $ 0.00 $ 2,700.00 TOTAL $ 7,935.00 $ 2,700.00
Summary One Time Fees Recurring Fees
Total Tyler License Fees $ 0.00 $ 0.00
Total SaaS $ 0.00 $ 0.00
Total Tyler Services $ 0.00 $ 0.00
Total Third-Party Hardware, Software, Services $ 7,935.00 $ 2,700.00 Summary Total $ 7,935.00 $ 2,700.00
119
2025-554036-S5T2K9 CONFIDENTIAL Page 2 Contract Total $ 10,635.00
Client’s purchase of the items listed above is subject to the Comments below Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held For six (6) months from the Quote date or the Effective Date of the Contract, whichever is later.

Customer Approval: Date:

Print Name: P.O.#:

All Primary values quoted in US Dollars
Comments
Client agrees that items in this sales quotation are, upon Client's signature or approval of same, hereby added to the existing agreement ("Agreement") between the parties and subject to its terms. Additionally, payment for said items, as applicable but subject to any listed assumptions herein, shall conform to the following terms:
•License fees for Tyler and third party software are invoiced upon the earlier of (i) deliver of the license key or (ii) when Tyler makes such software available for download by the Client;
•Fees for hardware are invoiced upon delivery;
•Fees for year one of hardware maintenance are invoiced upon delivery of the hardware; •Annual Maintenance and Support fees, SaaS fees, Hosting fees, and Subscription fees are first payable when Tyler makes the software available for download by the Client (for Maintenance) or on the first day of the month following the date this quotation was signed (for SaaS, Hosting, and Subscription), and any such fees are prorated to align with the applicable term under the Agreement, with renewals invoiced annually thereafter in accord with the Agreement.
•Fees for services included in this sales quotation shall be invoiced as indicated below. •Implementation and other professional services fees shall be invoiced as delivered. •Fixed-fee Business Process Consulting services shall be invoiced 50% upon delivery of the Best Practice Recommendations, by module, and 50% upon delivery of custom desktop procedures, by module. 120
2025-554036-S5T2K9 CONFIDENTIAL Page 3 •Fixed-fee conversions are invoiced 50% upon initial delivery of the converted data, by conversion module, and 50% upon Client acceptance to load the converted data into Live/Production environment, by conversion module. •Except as otherwise provided, other fixed price services are invoiced upon complete delivery of the service. For the avoidance of doubt, where "Project Planning Services" are provided, payment shall be invoiced upon delivery of the Implementation Planning document.

Dedicated Project Management services, if any, will be invoiced monthly in arrears, beginning on the first day of the month immediately following initiation of project planning.
•If Client has purchased any change management services, those services will be invoiced in accordance with the Agreement. •Notwithstanding anything to the contrary stated above, the following payment terms shall apply to services fees specifically for migrations: Tyler will invoice Client 50% of any Migration Fees listed above upon Client approval of the product suite migration schedule. The remaining 50%, by line item, will be billed upon the go-live of the applicable product suite. Tyler will invoice Client for any Project Management Fees listed above upon the go-live of the first product suite. Unless otherwise indicated on this Sales quotation, annual services will be invoiced in advance, for annual terms commencing on the date this sales quotation is signed by the Client. If listed annual service(s) is an addition to the same service presently existing under the Agreement, the first term of the added annual service will be prorated to expire coterminous with the existing annual term for the service, with renewals to occur as indicated in the Agreement.
•Expenses associated with onsite services are invoiced as incurred.

Tyler's quote contains estimates of the amount of services needed, based on our preliminary understanding of the scope, level of engagement, and timeline as defined in the Statement of Work (SOW) for your project. The actual amount of services required may vary, based on these factors.

Tyler's pricing is based on the scope of proposed products and services contracted from Tyler. Should portions of the scope of products or services be altered by the Client, Tyler reserves the right to adjust prices for the remaining scope accordingly.

Unless otherwise noted, prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then-current Business Travel Policy.

In the event Client cancels services less than four (4) weeks in advance, Client is liable to Tyler for (i) all non-refundable expenses incurred by Tyler on Client's behalf; and (ii) daily fees associated with the cancelled services if Tyler is unable to re-assign its personnel.

The Implementation Hours included in this quote assume a work split effort of 70% Client and 30% Tyler.

Implementation Hours are scheduled and delivered in four (4) or eight (8) hour increments.

Tyler provides onsite training for a maximum of 12 people per class. In the event that more than 12 users wish to participate in a training class or 121
2025-554036-S5T2K9 CONFIDENTIAL Page 4 more than one occurrence of a class is needed, Tyler will either provide additional days at then-current rates for training or Tyler will utilize a Train-the-Trainer approach whereby the client designated attendees of the initial training can thereafter train the remaining users.

CERTIFICATE OF SECRETARY OF
TYLER TECHNOLOGIES, INC.

The undersigned, being the duly elected and qualified Secretary of Tyler Technologies, Inc., a Delaware corporation (“Tyler”), hereby certifies on behalf of Tyler that:

1. Attached hereto is a true, correct and complete copy of resolutions duly adopted by the Executive C
ommittee of the Board of Directors of Tyler.

IN WITNESS WHEREOF, the undersigned has executed this Certificate of Secretary on behalf of Tyler as of April 22, 2025.

TYLER TECHNOLOGIES, INC.
a Delaware corporation
By:

Name: Abby Diaz
Title: Secretary
123

RESOLUTIONS OF THE EXECUTIVE COMMITTEE OF THE BOARD OF DIRECTORS OF TYLER TECHNOLOGIES, INC.

WHEREAS, the Executive Committee of the Board of Directors of Tyler Technologies, Inc., a Delaware corporation (“Tyler”), deems it to be in the best interests of Tyler to memorialize the authority of members of Tyler’s legal team to enter into contracts and other legally binding obligations or representations on behalf of Tyler;
RESOLVED, that in addition to Tyler’s corporate officers, the following persons are hereby authorized to enter into contract(s) and make other legally binding obligations or representations on behalf of Tyler (including, without limitation, contract(s) for the license, lease, sale and provision of Tyler goods and services) without regard to the dollar value of such contract(s) or the Tyler division or group on whose behalf the individual is entering into the contract or other legally binding obligation or representation, and limited only by the notations included herein:

Sherry Clark
Andrea Fravert
Erik Graney
Brooke Grant
Katie Gray
Rob Kennedy-Jensen
Hannah May
Rachel Mehlsak
Tina Mize
William Van Asselt
John Wright
Sheri Gray - Performance Bonds

RESOLVED, that the foregoing authorization will automatically terminate with respect to each named person on such date the individual is no longer employed by Tyler; RESOLVED, that each corporate officer of Tyler is hereby authorized and directed, in the name and on behalf of Tyler, to do or cause to be done any and all things, and to execute, deliver and file all such other agreements, amendments, instruments, certificates, waivers, documents, and papers that any of them deem necessary or advisable to carry into effect the purposes and intent of the foregoing resolutions and to consummate the transactions contemplated thereby. 124
2023-432786-M0F7Y0 Page 1
Quoted By: Karen Grosset
Quote Expiration: 08/25/25
Quote Name: City of Oxnard - ERP/EPL -
Payments
Quote Description: Passing Model
Sales Quotation For: Shipping Address:

City of Oxnard
c
Oxnard CA 93030-5730
Payments
List
Price Service % Min
Basis
Points Rate Cap POS Online IVR
Payments - Payer Card Cost - Service Fees
Enterprise ERP Payments
General Billing 2.95% $ 2.50 X X
Utility Billing 2.95% $ 2.50 X X X
Enterprise Permitting & Licensing Payments
Community Development (Permitting) 3.75% $ 2.50 X X
Community Development (Planning) 3.75% $ 2.50 X X
Payments - Other Fees
Enterprise ERP
Credit Card Chargebacks $ 15.00
eCheck Rejects $ 5.00
Payer eCheck Cost $ 1.00
125
2023-432786-M0F7Y0 Page 2
Enterprise Permitting & Licensing
Credit Card Chargebacks $ 15.00
eCheck Rejects $ 5.00
Payer eCheck Cost $ 1.00
Payer Card Cost Per card transaction with Visa, MasterCard, Discover, and American Express.

IVR Cost Additional $0.50 per transaction on top of Card and eCheck Fee.

Payer eCheck Cost Per electronic check transaction.
eCheck Rejects When an eCheck transaction comes back as declined (e.g bounced check) Credit Card Chargebacks If a card payer disputes a transaction at the card issuing bank (e.g. stolen card) Payments Your use of Payments and any related items included on this order is subject to the terms found at:
https://www.tylertech.com/terms/payment-card-processing-agreement. By signing this order or the agreement in which it is included, you agree you have read, understand, and agree to such terms. Please see attached Payments fee schedule.
3rd Party Hardware, Software and Services
Description Qty Unit Price
Unit
Discount Total Price
Unit
Maint/SaaS
Unit
Maint/SaaS
Discount
Total
Maint/SaaS
Payments Lane 7000 Terminal Purchase 2 $ 529.00 $ 0.00 $ 1,058.00 $ 0.00 $ 0.00 $ 0.00 Payments PCI Service Fee (Per Device) 2 $ 0.00 $ 0.00 $ 0.00 $ 180.00 $ 0.00 $ 360.00 TOTAL $ 1,058.00 $ 360.00
Summary One Time Fees Recurring Fees
Total Tyler License Fees $ 0.00 $ 0.00
Total SaaS $ 0.00 $ 0.00
Total Tyler Services $ 0.00 $ 0.00
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2023-432786-M0F7Y0 Page 3
Total Third-Party Hardware, Software, Services $ 1,058.00 $ 360.00 Summary Total $ 1,058.00 $ 360.00
Contract Total $ 1,418.00
Client’s purchase of the items listed above is subject to the Comments below Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held For six (6) months from the Quote date or the Effective Date of the Contract, whichever is later.

Customer Approval: Date:

Print Name: P.O.#:

All Primary values quoted in US Dollars
Comments
Tyler's quote contains estimates of the amount of services needed, based on our preliminary understanding of the scope, level of engagement, and timeline as defined in the Statement of Work (SOW) for your project. The actual amount of services required may vary, based on these factors.

Unless otherwise noted, prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then-current Business Travel Policy.

Tyler's prices do not include applicable local, city or federal sales, use excise, personal property or other similar taxes or duties, which you are responsible for determining and remitting. Installations are completed remotely but can be done onsite upon request at an additional cost. 127
2023-432786-M0F7Y0 Page 4
In the event Client cancels services less than four (4) weeks in advance, Client is liable to Tyler for (i) all non-refundable expenses incurred by Tyler on Client's behalf; and (ii) daily fees associated with the cancelled services if Tyler is unable to re-assign its personnel.

The Implementation Hours included in this quote assume a work split effort of 0% Client and 0% Tyler.

Implementation Hours are scheduled and delivered in four (4) or eight (8) hour increments.

Tyler provides onsite training for a maximum of 12 people per class. In the event that more than 12 users wish to participate in a training class or more than one occurrence of a class is needed, Tyler will either provide additional days at then-current rates for training or Tyler will utilize a Train-the-Trainer approach whereby the client designated attendees of the initial training can thereafter train the remaining users.

Fees for year one of hardware maintenance will be invoiced as of the first day of the calendar month following the date the hardware is delivered and may be prorated to end coterminous with the Annual Support Maintenance term. Subsequent annual hardware maintenance fees shall be invoiced together with the Annual Support Maintenance term in accordance with the terms of the Agreement. 128
2025-554036-S5T2K9 CONFIDENTIAL Page 1 Quoted By:Karen GrossetQuote Expiration:05/25/26Quote Name:City of Oxnard - ERP - Payments DevicesQuote Description: Payment DevicesSales Quotation For:Shipping Address:City of OxnardCity of Oxnard300 W 3RD ST300 West 3rd St.OXNARD CA 93030-5738Oxnard CA 93030-57303rd Party Hardware, Software and ServicesDescriptionQtyUnit PriceUnit DiscountTotal PriceUnit Maint/SaaSMaint/SaaS DiscountTotal Maint/SaaSPayments Lane 7000 Terminal Purchase15$ 529.00$ 0.00$ 7,935.00$ 0.00$ 0.00$ 0.00Payments PCI Service Fee (Per Device)15$ 0.00$ 0.00$ 0.00$ 180.00$ 0.00$ 2,700.00TOTAL$ 7,935.00$ 2,700.00SummaryOne Time FeesRecurring Fees Total Tyler License Fees$ 0.00$ 0.00 Total SaaS$ 0.00$ 0.00 Total Tyler Services$ 0.00$ 0.00 Total Third-Party Hardware, Software, Services$ 7,935.00$ 2,700.00 Summary Total$ 7,935.00$ 2,700.00 129
2025-554036-S5T2K9 CONFIDENTIAL Page 2 Contract Total$ 10,635.00Client’s purchase of the items listed above is subject to the Comments belowUnless otherwise indicated in the contract or amendment thereto, pricing for optional items will be heldFor six (6) months from the Quote date or the Effective Date of the Contract, whichever is later.Customer Approval:Date:Print Name:P.O.#:All Primary values quoted in US DollarsCommentsClient agrees that items in this sales quotation are, upon Client's signature or approval of same, hereby added to the existing agreement ("Agreement") between the parties and subject to its terms. Additionally, payment for said items, as applicable but subject to any listed assumptions herein, shall conform to the following terms:•License fees for Tyler and third party software are invoiced upon the earlier of (i) deliver of the license key or (ii) when Tyler makes such software available for download by the Client;•Fees for hardware are invoiced upon delivery;•Fees for year one of hardware maintenance are invoiced upon delivery of the hardware;•Annual Maintenance and Support fees, SaaS fees, Hosting fees, and Subscription fees are first payable when Tyler makes the software available for download by the Client (for Maintenance) or on the first day of the month following the date this quotation was signed (for SaaS, Hosting, and Subscription), and any such fees are prorated to align with the applicable term under the Agreement, with renewals invoiced annually thereafter in accord with the Agreement.•Fees for services included in this sales quotation shall be invoiced as indicated below.Implementation and other professional services fees shall be invoiced as delivered.Fixed-fee Business Process Consulting services shall be invoiced 50% upon delivery of the Best Practice Recommendations, by module, and 50% upon delivery of custom desktop procedures, by module. 130
2025-554036-S5T2K9 CONFIDENTIAL Page 3 Fixed-fee conversions are invoiced 50% upon initial delivery of the converted data, by conversion module, and 50% upon Client acceptance to load the converted data into Live/Production environment, by conversion module.Except as otherwise provided, other fixed price services are invoiced upon complete delivery of the service. For the avoidance of doubt, where "Project Planning Services" are provided, payment shall be invoiced upon delivery of the Implementation Planning document. Dedicated Project Management services, if any, will be invoiced monthly in arrears, beginning on the first day of the month immediately following initiation of project planning.If Client has purchased any change management services, those services will be invoiced in accordance with the Agreement.Notwithstanding anything to the contrary stated above, the following payment terms shall apply to services fees specifically for migrations: Tyler will invoice Client 50% of any Migration Fees listed above upon Client approval of the product suite migration schedule. The remaining 50%, by line item, will be billed upon the go-live of the applicable product suite. Tyler will invoice Client for any Project Management Fees listed above upon the go-live of the first product suite. Unless otherwise indicated on this Sales quotation, annual services will be invoiced in advance, for annual terms commencing on the date this sales quotation is signed by the Client. If listed annual service(s) is an addition to the same service presently existing under the Agreement, the first term of the added annual service will be prorated to expire coterminous with the existing annual term for the service, with renewals to occur as indicated in the Agreement.•Expenses associated with onsite services are invoiced as incurred.Tyler's quote contains estimates of the amount of services needed, based on our preliminary understanding of the scope, level of engagement, and timeline as defined in the Statement of Work (SOW) for your project. The actual amount of services required may vary, based on these factors.Tyler's pricing is based on the scope of proposed products and services contracted from Tyler. Should portions of the scope of products or services be altered by the Client, Tyler reserves the right to adjust prices for the remaining scope accordingly.Unless otherwise noted, prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then-current Business Travel Policy.Tyler's prices do not include applicable local, city or federal sales, use excise, personal property or other similar taxes or duties, which you are responsible for determining and remitting. Installations are completed remotely but can be done onsite upon request at an additional cost.In the event Client cancels services less than four (4) weeks in advance, Client is liable to Tyler for (i) all non-refundable expenses incurred by Tyler on Client's behalf; and (ii) daily fees associated with the cancelled services if Tyler is unable to re-assign its personnel.The Implementation Hours included in this quote assume a work split effort of 70% Client and 30% Tyler.Implementation Hours are scheduled and delivered in four (4) or eight (8) hour increments.Tyler provides onsite training for a maximum of 12 people per class. In the event that more than 12 users wish to participate in a training class or 131
2025-554036-S5T2K9 CONFIDENTIAL Page 4 more than one occurrence of a class is needed, Tyler will either provide additional days at then-current rates for training or Tyler will utilize a Train-the-Trainer approach whereby the client designated attendees of the initial training can thereafter train the remaining users.Fees for year one of hardware maintenance will be invoiced as of the first day of the calendar month following the date the hardware is delivered and may be prorated to end coterminous with the Annual Support Maintenance term. Subsequent annual hardware maintenance fees shall be invoiced together with the Annual Support Maintenance term in accordance with the terms of the Agreement. 132

CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.5

DATE: May 6, 2025

TO: City Council

FROM: Javier Chagoyen-Lazaro, Chief Financial Officer, (805) 200-5400, [email protected]

SUBJECT: Agreement with Tyler Technologies, Inc. for Credit Card Merchant Services.

RECOMMENDATION

That the City Council approve and authorize the Mayor to execute a five-year agreement with Tyler Technologies, Inc. (A-8584) for credit card merchant services.

(The Finance and Governance Committee approved 3-0 on April 22, 2025)

BACKGROUND

For many years the City has accepted payment for utility services, business licensing, parking and other fees / services via credit / debit card and e-check in addition to more traditional methods of payment. In order to offer payment by credit / debit card and e-Check, the city must maintain agreements with credit card processing companies who manage the transactions between the customer and city bank accounts. Paymentus is the current credit card merchant services provided for utility billing and billing and business licensing payments. On February 20, 2024, Staff informed Council of the need to contract with Tyler in order to continue to offer these payment services as the City continues to implement the Tyler Enterprise Resource Planning (ERP) software.

DISCUSSION

The City continues to implement new ERP software as part of the multi-year ERP project, with this new software owned and maintained by Tyler Technologies, Inc. The City was informed by Tyler in the last twelve months that they will cease to support the City’s current payment processor, Paymentus, choosing instead to offer its customers with its own payment processing service that fully integrates with the Tyler software.

This agreement would initially enable the City to accept credit and debit card payments for the lunching of the Tyler Enterprise Planning and Licensing (EPL) phase of the ERP project, anticipated to go live in summer 2025, and would allow a number of miscellaneous fees and charges invoiced via general billing in the City’s main ERP system, such as special event permits, alcohol compliance fees, rental invoices, emergency response reimbursements and other miscellaneous items in a Payment Card Industry Data Security Standard (PCI) compliant manner as currently these fees can only be paid via cash or check. Furthermore, this agreement will ensure that the City is able to continue to offer these payment services with a fully integrated and supported vendor when the City launches the Tyler Utility Billing module in late 2027.

STRATEGIC PRIORITIES

This agenda item supports the Organizational Effectiveness strategy. The purpose of the Organizational Effectiveness strategy is to reinforce, stabilize, improve, and strengthen the organizational foundation of the City in order to build a 133
modern, high-functioning City government that effectively and efficiently supports the operating departments in providing high-quality services and programs for our residents and businesses.

FINANCIAL IMPACT

Under this agreement, and in line with Council direction provided in July 29, 2021, further updated on February 20, 2024 any processing fees payable to Tyler for payment processing services, including the fees earned by the credit card providers themselves (Visa / Mastercard) are charged by the payment processor directly to the individual or organization that chooses to make payment using credit / debit or e-check.

The timing of these customer charges will depend on when the City implements each of the remaining ERP phases and then interfaces with Tyler Payments to provide payment processing services. There are no plans to integrate Tyler Payments with the City’s legacy systems.

When the City launches Tyler Enterprise Planning and Licensing (anticipated Summer 2025) • Customers who choose to pay for their business license, planning permit or general bill will be charged a service fee of 3.75%, with a minimum charge of $2.50.
• e-Checks will be $1.00 per transaction.

When the City launches Tyler Utility Billing (anticipated to be late 2027) • Customers who choose to pay their utility bill via credit / debit card will be charged a service fee of 2.95% of the transaction, with a minimum charge of $2.50.
• e-Checks will be $1.00 per transaction.

This agreement does include pricing for two physical card processors (card readers) that may be purchased during the term of this agreement. There are sufficient appropriations within the City’s operating budget to cover this minor expense. The City has already purchased card readers that will integrate with Tyler Payments, purchased under separate ERP agreement A-8767.

COMMITTEE OUTCOME

The Finance and Governance Committee approved 3-0 on April 22, 2025 to approve the staff recommendation and to forward the item for Council approval.

Prepared by: Javier Chagoyen-Lazaro, Chief Financial Officer

ATTACHMENTS

1. Oxnard Payments Quote

2. Tyler Payment Processing Agreement A-8584

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CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.6

DATE: November 3, 2025

TO: City Council

FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]

SUBJECT: Amend Blanket Purchase Order with Fleet Services, Inc. for Medium and Heavy Duty Equipment Parts and Supplies.

RECOMMENDATION

That the City Council approve and authorize the Purchasing Agent to increase the not-to-exceed amount for the Blanket Purchase Order with Fleet Services, Inc. from $750,000 to $1,250,000 and extend the term through November 30, 2027, for medium and heavy-duty equipment parts and supplies.

(This item did not originate in Committee, as this is an extension of a blanket purchase order previously approved by City Council.)

BACKGROUND

Original Blanket Purchase Order

The Purchasing Division issued Request for Bid (RFB) No. PW 23-30 on September 8, 2022, with a closing date of September 23, 2022. The City received two responses: one from O'Reilly Auto Enterprises, LLC (doing business as O'Reilly Auto Parts) and the other from Fleet Services, Inc. Upon review, the City determined that Fleet Services, Inc. was the lowest responsive bidder. Fleet Services, Inc. meets all City contractual requirements, including possession of a valid City business tax certificate, current insurance certificates, and an active corporate filing with the California Secretary of State. Fleet Services, Inc. offers discount pricing off list price on its full line of products and is able to provide same-day delivery on most of its products.

At the November 15, 2022, City Council meeting, the Blanket Purchase Order (BPO) with Fleet Services, Inc. was approved for $750,000, with an initial term of three years ending November 30, 2025 and an allowance for two one-year extensions. A Blanket Purchase Order is an agreement established with a vendor to fill repetitive needs for goods, such as automotive parts, and is allowed pursuant to the Purchasing Policy Section 4-43. Any BPOs over $220,000 shall be approved by the City Council.

General Fleet Information

The Fleet Services Division of the Public Works Department is responsible for managing, maintaining, and repairing the City’s fleet of 977 vehicles and pieces of equipment, which are collectively valued at over $57 million as of September 4, 2025. This includes preventive maintenance, comprehensive inspections, and light to heavy repairs on various systems, such as suspension components, cooling system, engine, and hydraulic system, to ensure the safety, reliability, and operational readiness of the City’s fleet assets.

In addition to passenger vehicles and light-duty trucks, the City’s fleet includes approximately 217 medium- and heavy- duty trucks and trailers. This equipment includes, but is not limited to, refuse trucks, dump trucks, semi-tractor trailers, and specialized fire apparatus. To ensure timely and effective maintenance and repairs, staff must be able to procure both 151
Original Equipment Manufacturer (OEM) parts and aftermarket parts that meet or exceed OEM specifications and warranties. Access to both OEM and high-quality aftermarket components is essential to maintaining the fleet’s reliability, safety, and longevity in addition to ensuring proper day-to-day operations in Divisions such as Environment Resources. Without a sufficient amount of operational trucks, trash does not get picked up.

DISCUSSION

The Fleet Services Division requests a $500,000 increase to the current BPO, raising the not-to-exceed amount to $1,250,000. This increase will fund the two one-year extensions (December 1, 2025–November 30, 2027), which were not included in the original $750,000 amount approved by City Council on November 15, 2022 (staff report attached for reference). Although Council approved the allowance for two one-year extensions, the base term of the agreement concluded on November 30, 2025. We are requesting an extension through November 30, 2027, as originally intended.

Fleet Services, Inc. continues to provide excellent customer service and parts delivery, which they have provided to the City for over eight years. Furthermore, Fleet Services, Inc. has verified lower costs than its competitors.

STRATEGIC PRIORITIES

This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on March 16, 2021.

FINANCIAL IMPACT

The total cost for this amended Blanket Purchase Order with Fleet Services, Inc. shall not exceed $500,000 for a new total not to exceed $1,250,000 through November 30, 2027. Funding will commence in Fiscal Year 2025-26 and the budget is included in the Fleet Services Fund (741) adopted budget for Fiscal Year 2025-26. Subsequent fiscal year funding will be requested in the annual budget process. The following table shows actual spending for previous years and estimated spending for this amendment.

Spending Plan with Fleet Services, Inc.

Account Number FY 22-23
Actuals*
FY 23-24
Actuals*
FY 24-25
Actuals*
FY 25-26
Estimated
FY 26-27
Estimated
FY 27-28
July - Nov
Estimated

TOTAL
7413750-52110 $116,900* $ 224,000* $189,500* $280,000 $280,000 $159,600 $1,250,000 *for reference only

COMMITTEE OUTCOME

This item did not originate in Committee as it is related to routine and recurring maintenance necessary to keep public facilities operable.

Prepared by: Brian Yanez, Assistant Public Works Director, Jose Arreola, Fleet Services Manager

ATTACHMENTS

1. Fleet Services, Inc. Price List (September 8, 2025)

2. November 15, 2022 Staff Report

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Fleet Services, Inc.

Price

List

Medium

and

Heavy

Duty

Equipment

Parts

and

Supplies

Parts

List
Item
#

Description

Part

UOM

Unit

Price

Available for same day delivery?
Y/N

Lead time if not available for same
day

delivery

Brakes

1 Brake

Shoe

Kit

GG4711QJ

Each

$149.08

2 Drum

66854F

Each

$301.15

3 Brake

Shoe

Kit

GG4707QJ

Each

$109.19

4 Drum

56864F

Each

$170.12

5 30/30

Brake

Can

GC3030

Each

$125.61

6 Brake

Pad

Kit

KIT15625PM

Each

$551.84

7 Brake

Rotor

3218Z156

Each

$337.88

Maintenance

8 Oil

Filter

LF9009

P553000

Each

$41.36

9 CNG

Filter

NG5900

P550735

Each

$61.46

10 Air

Filter

AF25139M

P527682

Each

$74.36

11 High

Pressure

CNG

FLTRF

Each

$44.12

12 High

Pressure

CNG

FLTR48A

20103412

Each

$62.29

13 Air

Dryer

R950048

Each

$231.1

14 Spark

Plug

Kit

5473009

Each

$59.72

15 Serpentine

Belt

25080926

Each

$82.5

16 Air

Filter

AH19056

Each

$262.87

Electrical

17 Battery

Group

31 31-950 (stud) or
Equivalent

Each

$124.00

18 Spot

Light-

LED

E92005

Each

$55.80

19 Starter-

39MT

8200433

Each

$522.18

20 Headlight

(Autocar#)

A8360067-001

Each

$329.79

21 Speed

Sensor

29543432

Each

$148.85

22 Alternator

8600232

Each

$747.67

Delivery

Charge

0.00 Other

Costs

(List)

0.00 Total

Amount

4592.94

General

Percentage

Discount

Price

(off

list

pricing)

for

items

not

shown

20-50%

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CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.6

DATE: November 15, 2022

TO: City Council

FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]

SUBJECT: Approve Purchase Order with Fleet Services, Inc. for Medium and Heavy Duty Equipment Parts and Supplies.

RECOMMENDATION

That the City Council approve and authorize the Purchasing Agent to execute a Purchase Order with Fleet Services, Inc. in an amount not to exceed $750,000 for a three-year term, with two one-year extensions upon agreement by both parties, beginning December 1, 2022 and ending November 30, 2025, for medium and heavy duty equipment parts and supplies.

(Public Works and Transportation Committee approved 2-0.)

BACKGROUND

The Fleet Services Division of the Public Works Department performs maintenance and repairs on the City’s 946 fleet vehicles and equipment valued at over $51 million. This includes preventive maintenance, comprehensive inspections and light to heavy repairs.

In addition to passenger vehicles and trucks, the City’s fleet includes approximately 100 heavy duty trucks and trailers, including but not limited to refuse trucks, dump trucks and semi-tractor trailers. In order to properly maintain these, staff needs the ability to acquire Original Equipment Manufacturer (OEM), unused, non-remanufactured parts in addition to aftermarket parts.

Currently, these parts have been procured through the City’s Agreement A-8149 with Autozone. Autozone primarily sells auto and light truck parts. These specialized truck parts to repair the City’s medium/heavy duty trucks are outsourced by Autozone and sold to the City with a markup cost. Fleet Services, Inc. specializes in these unique parts and obtains their parts direct from suppliers resulting in cost savings and faster lead times.

DISCUSSION

A Request for Bid (RFB) PW 23-30 was issued by the Purchasing Division on September 8, 2022, with a closing date of September 23, 2022. The City received two responses to the RFB; O'Reilly Auto Enterprises, LLC. dba O'Reilly Auto Parts and Fleet Services, Inc. As a result of the RFB, the City determined Fleet Services, Inc. to be the lowest responsive bidder. Fleet Services, Inc. meets all required City contractual provisions including possession of a City business tax certificate, insurance certificates and corporate filing with the California Secretary of State.

Fleet Services, Inc. offers discount pricing off list price on their full line of products and is able to provide same day delivery on most of their products.

STRATEGIC PRIORITIES

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This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on March 16, 2021.

FINANCIAL IMPACT

The total cost for this Purchase Order with Fleet Services, Inc. shall not exceed $750,000 through December 1, 2025.

Funding will begin in Fiscal Year 2022-23 and has been considered in the budget process. The following table shows the estimated spending plan for this Purchase Order. There are sufficient funds in the Fleet Services Fund (741) for Fiscal Year 2022-23. Subsequent fiscal year funding will be requested in the annual budget process.

Estimated Spending Plan with Fleet Services, Inc.

Account Number FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 TOTAL 741-7501-853.8121 $ 145,000 $ 250,000 $ 250,000 $ 105,000 $750,000

COMMITTEE OUTCOME

The Public Works and Transportation Committee approved 2-0 on October 25, 2022 to approve the staff recommendation and to forward the item for Council approval.

Prepared by: Jose Arreola, Fleet Services Manager, Brian Yanez, Assistant Public Works Director

ATTACHMENTS

1. Fleet Services, Inc. Price List
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CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.7

DATE: November 3, 2025

TO: City Council

FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]

SUBJECT: Agreement 32600089 with David Volz Design Landscape Architects, Inc. DBA DVD Creative for Landscape Architecture Services for the Seaview Park Improvement Project, Specification #25-108.

RECOMMENDATION

That the City Council approve and authorize the Mayor to execute an agreement with David Volz Design Landscape Architects, Inc. DBA DVD Creative, for a total contract amount not to exceed $295,743 with a term from November 5, 2025, through September 21, 2027, with the option for two consecutive one-year extensions ending September 21, 2029, for professional landscape architectural Services for the Seaview Park Improvement Project (C1311).

BACKGROUND

Seaview Park is a neighborhood park facility in the Seaview neighborhood. Engagement with the nearby resident stakeholders provided City staff input for the development of new park amenities for recreation as part of the existing City Council-approved Capital Improvement Program (CIP) project. These include a new playground, a new public restroom, and an exercise trail. Through direct community engagement via the Seaview Neighborhood Council, the following specific features were identified to be the top opportunities/priorities for the existing CIP project:
• Add new playground equipment with a necessary landscape retaining wall around the play area, • Install a new Exceloo prefabricated restroom unit,
• Install new low-level lighting in the park,
• Construct/install gazebo with picnic tables, benches, and barbecue units, • Install shade covers over certain picnic areas, and
• Construction of a new continuous walking trail around the park perimeter with water-efficient landscaping.

The Exeloo restroom unit referenced above that is planned to be installed at Seaview Park was previously purchased by the City. There are limited existing design documents developed in 2021 by an engineering firm with supporting infrastructure needed to install the Exeloo unit at Seaview Park, albeit at a different location than what is presently being considered at the request of the community. The engineering documents and data from that effort will be provided to David Volz Design Landscape Architects, Inc. (dba “DVD Creative”) for their use in developing the design for the new park improvements.

Capital Improvement Program (CIP) Reference:

Project No. C1311 – Seaview Park Improvements - CIP 2025-2029 - Adopted June 4, 2024– Page 88.

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DISCUSSION

The specific scope of work for this Agreement with DVD Creative includes developing Plans, Specifications, and Estimates (“PS&E”), in preparation to solicit the project for construction. The following tasks were outlined in the RFP:

1. Program Management

2. Permitting

3. Schematic Design

4. Design Development

5. Final PS&E

6. Operations & Maintenance Plan

7. Public Engagement

8. Bid and Award Phase Services

9. Construction Phase Services
On April 7, 2025, the Purchasing Department published a Request for Proposals (RFP) to seek professional services for architecture and engineering design for the Seaview Park Improvements project. All proposals were due on May 28, 2025, and the City received a total of seven proposals.

To begin the selection process, a selection panel consisting of the Assistant Director of Public Works, Engineering Division Manager, and two Project Managers initially evaluated and scored all seven proposals using a standardized system. Following this, the top three highest-scoring firms were invited to interview with the selection panel on July 8, 2025, and July 9, 2025, for final selection. Following the interview, the selection panel ultimately found DVD Creative the most qualified firm to provide architecture/engineering professional services for the project. Staff have also confirmed that DVD Creative meets all required City contractual provisions, including possession of a City business tax certificate, insurance certificates, and corporate filing with the California Secretary of State.

STRATEGIC PRIORITIES

This agenda item supports the Quality of Life strategy. The purpose of the Quality of Life strategy is to restore and increase quality services and programs that enrich Oxnard's diverse community, promote safe neighborhoods, encourage community engagement, and support our residents in their efforts to improve their quality of life.

FINANCIAL IMPACT

The total cost for this agreement with David Volz Design Landscape Architects, Inc. DBA DVD Creative shall not exceed $295,743 for the Seaview Park Improvement Project. The Seaview Park Improvement Project (C1311) has an available project funding of $1,969,108 from the Quimby Fund (Fund 351, Sub-Fund 8131), which is sufficient to fund this agreement.

Project
Funding
Number
Fund
Name
Total Available
Project Budget
Seaview Park
Improvements Project
(C1311)
Fund 351
Sub-Fund 8131
Quimby
Fund
$1,969,108
Total Available Budget $1,969,108

COMMITTEE OUTCOME

This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.

Prepared by: Morgan Kessler, City Engineer

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ATTACHMENTS

1. Agreement 32600089

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171
172
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175
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CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.8

DATE: November 3, 2025

TO: City Council

FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]

SUBJECT: Multiple Agreements for On-Call Structural Engineering Services.

RECOMMENDATION

That the City Council approve and authorize the Mayor to execute the following Agreements, each with an initial term of two years from November 10, 2025, to November 9, 2027, with an option for three consecutive one-year period extensions ending November 9, 2030, for on-call On-Call Structural Engineering Services:

1. Agreement 32600139 with IDS Group, Inc., for a total amount not to exceed $1,000,000.00;

2. Agreement 32600140 with m6 Consulting Inc., for a total amount not to exceed $1,000,000.00; and

3. Agreement 32600141 with T.Y. Lin International, for a total amount not to exceed $1,000,000.00. (Public Works and Transportation Committee approved 3-0 on October 14, 2025)

BACKGROUND

The Public Works Department (PW) utilizes professional consulting firms to provide licensed and/or technical expertise in various disciplines that support the development and implementation of the Capital Improvement Program (CIP) as well as other non-CIP projects. Utilization of these specialized contractors is necessary to provide services that supplement the skills, experience, and sometimes peak workload times of City staff. It is in the City’s interest to have a pool of these professional service contractors available on-call for a range of technical disciplines so that services can be procured, and needed work can proceed, in fairly short order.

Pre-approved on-call professional service agreements reduce the amount of time necessary to procure service contractors and thus facilitate the timely completion of certain categories of CIP and other projects. The services covered under this request apply to projects involving public buildings, housing, public works infrastructure, public parks, and such other facilities as may be required by the City. Examples of services provided include feasibility/concept plan studies and recommendations, preliminary design reports, evaluation of structures for repair and/or replacement, oversight of subconsultants, preparation of construction plans, specifications and estimates, review and respond to plan check review comments, research of utilities and as-builts, on-site visits, review of submittals, shop drawings and test results, respond to RFIs, draft change orders and review pay estimates, and performance of seismic and/or professional structural engineering inspections.

This is the first instance Oxnard has issued structural engineering design-specific professional on-call agreements. As such, the historical usage costs for these services are difficult to separate from previous general structural contract expenditures. Over the next several years, it is anticipated that an increasing amount of structural engineering design services will be needed to support CIP projects (e.g., Facilities-related structural repairs, seismic analyses, etc.). The projected agreement amount per vendor, $1,000,000, should conservatively be sufficient to cover the anticipated needs in the current and near-future CIP; the actual amounts used may be less, and the next year or two will provide usage data so future agreement values may be adjusted.

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DISCUSSION

On May 1, 2025, the Purchasing Division issued a Request for Proposals (RFP) 25-124 for On-Call Structural Engineering Services. Outreach efforts included publication on www.PublicPurchase.com and posting on the City’s Purchasing website. The deadline for proposal submissions was June 25, 2025, and the City received a total of 5 proposals.

A rating and selection process of the proposals was then performed by a panel that consisted of a Senior Civil Engineer, a Senior Construction Project Manager, and a Construction Project Manager. Scoring criteria consisted of company profile, qualifications of proposed staff, relevant professional experience and performance, and overall responsiveness that best met the RFP criteria while being consistent with the City’s municipal code. After a thorough review, the panel selected three firms to recommend for Agreement awards, with a determination that these vendors are the highest-ranked proposers based on the scoring criteria listed in the RFP and are consistent with the City’s Purchasing Policy. The three recommended firms are:

IDS Group, Inc.
m6 Consulting Inc.

T.Y. Lin International

Following further review by the Purchasing Division, it was determined that these vendors meet all required City contractual requirements, including possession of a City business tax certificate, insurance certificates, and corporate filing with the California Secretary of State. Therefore, based upon the analysis and research performed to date, staff believes that the three recommended vendors are capable of successfully performing On-Call Professional Services to the City of Oxnard.

Services under these agreements will be acquired on an as-needed basis, with individual task orders issued for each identified work requirement (task). These will be issued and managed by the Project Manager (PM) assigned to the project. Once a new requirement is identified, all contractors will be provided the Task Order requirement on which to provide a proposal, if they so choose. The contractors will then submit their respective proposals, which will include a description of the scope of work to be performed, the method by which the consultant plans on completing the work, and a cost and schedule for completion. It is the consultant's responsibility to determine the best and most cost-effective method to complete the work. Once the City has received all proposals, it will review each and make a selection of the firm based on factors that include price, experience, methods, and schedule.

STRATEGIC PRIORITIES

FINANCIAL IMPACT

The total cost for each agreement shall not exceed $1,000,000 for up to five years if all options to extend are exercised.

Funding for individual tasks will be sourced from projects identified in the City Council-approved CIP or, on rarer occasions, for City Divisions with non-CIP project requirements (e.g., Parks division for structures at City parks). The respective Project Manager will ensure sufficient funding is available in the approved budget for related tasks before initiating work orders or services performed. Subsequent fiscal year allocations will be requested during the annual budget process.

COMMITTEE OUTCOME

The Public Works and Transportation Committee approved 3-0 on October 14, 2025 to approve the staff recommendation and to forward the item for Council approval.

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Please click here to view the Measure M pre-recorded presentation video.

Please click here to view the October 14, 2025 Public Works and Transportation Committee Meeting recording.

Prepared by: Morgan Kessler, City Engineer

ATTACHMENTS

1. Agreement 32600139

2. Agreement 32600140

3. Agreement 32600141

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Agreement No. 32600139

ON-CALL PROFESSIONAL SERVICES AGREEMENT

BETWEEN
THE CITY OF OXNARD AND IDS GROUP, INC.

B
y This On -Call Professional Services Agreement (“Agreement”), the City of Oxnard (“City”) agrees to engage the Services of IDS Group, Inc. (“Consultant”), and Consultant agrees to perform the Services for City as herein described, for the compensation, during the term, and otherwise subject to the covenants and conditions herein set forth. City and Consultant may be individually referred to as “Party” or collectively as the “Parties.”

1. [INTENTIONALLY OMITTED].

2. S
UMMARY DESCRIPTION OF SERVICES.

T
he Consultant shall provide structural engineering design services for City of Oxnard projects involving public facilities such as buildings, infrastructure systems, parks, and housing. Services may include feasibility studies, schematic and design development, structural calculations, preparation of construction documents and cost estimates, permit coordination, and construction phase support. The Consultant may also perform field investigations, respond to RFIs, review submittals, and conduct site visits. All work will be assigned through spec ific Task Orders issued by the City, which will define the scope, schedule, and compensation for each project.

T
he Services to be performed pursuant to this agreement will be limited to the particular professional services that are identified in the Scope of Services, attached hereto as Exhibit A. Consultant has been prequalified to perform the particular services required by the City and the City shall issue Task Orders describing the particular project or services required by the City to the prequalified consultants and consultants shall submit a responsive proposal to the City’s Project Manager.

C
onsultant is not be the exclusive provider of services to the City. The City does not guarantee a specified amount of work under this on-call agreement.

3. P
ARTIES.

Ci
ty of Oxnard, a general law and municipal corporation of the State of California, located at 300 West Third Street, Oxnard California 93030.

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IDS Group, Inc., a corporation of the State of California, located at 1 Peters Canyon Rd., Suite 130, Irvine, CA 92606.

4. TERM OF AGREEMENT: From: November 10, 2025 To: November 9, 2027 A. Time is of the essence in this Agreement
B. The City shall have the option to exercise (3) consecutive (1) one-year term extensions, in accordance with the scope of work and terms and conditions of this Agreement. Any price negotiations , if allowed, shall be negotiated at the time of contract extension.

C. This Agreement shall not exceed a total of five (5) years (including the initial term and any options to extend). The City in its sole discretion may exercise the option terms upon sixty (60) days written notice to the Consultant (or any other time if the parties so agree) in accordanc e with Section 12 of this Agreement. The option ter m shall be commenced by an amendment to this agreement.

D. All Services required of Consultant under this Agreement shall be completed on or before the end of the term of the Agreement.

5. AGRE
EMENT AMOUNT NOT TO EXCEED: $1,000,000.00 1

6. AGRE
EMENT EXHIBITS. The following documents memorialized below are the only exhibits to this Agreement and are incorporated by reference as though fully set forth herein. In the event of a conflict between the Exhibits and this Agreement, the Agreement controls.

Ex
hibit A: Scope of Services and Task Order Template
Exhibit B: Schedule of Compensation
Exhibit C: Insurance Requirements: City Insurance Exhibit INS-A Exhibit D: [RESERVED]
Exhibit E: Living Wage Policy
Exhibit F: Prevailing Wage Policy
Exhibit G: Iran Contracting Certification

7. DESI
GNATED REPRESENTATIVES. The Designated Representatives listed below shall be authorized to act on behalf of the named Party, be responsible for negotiations and contractual matters, and coordinate with each other to perform the Services under 1 This is not a guaranteed dollar amount. No services or work performed pursuant to a Task Order shall exceed the “Not to Exceed” Amount of the Contract or the agreed upon amount stated in the Task Order.

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this Agreement. Additionally, Consultant’s Services shall be performed or immediately supervised by the Consultant’s Representative:

City Designated Representative
Name: Petros Gazazyan
Title: Construction Project Manager
Phone: (805) 509-9110
Email: [email protected]
Address: 305 West Third Street, East
Wing, Second Floor, Oxnard, CA 93030

Consultant Designated Representative
Name: Said Hilmy, PhD, PE, SE, LEED AP
Title: Principal/Contract Administrator
Phone: 949-387-8500 X116
Email: [email protected]
Address: 1 Peters Canyon Road, Suite 130,
Irvine, CA 92606

8. CONTRACTUAL PREREQUSITIES. This Agreement must first be executed by the Consultant, after which the Agreement shall be approved as to form by the City Attorney, then executed by the Mayor, or an authorized person on behalf of the C ity, and if executed by the Mayor shall also be executed by the City Clerk.

A. Consultant is advised that any recommendation for Agreement award is not binding on City until the Agreement is fully executed and approved by the City.

B. All proof of a City tax certificate, insurance, and W-9 forms is required prior to execution of this Agreement.

C. Consultant shall not perform any work under this Agreement until a proof of insurance has been provided to the City as required under Section 24 of this Agreement.

9. CONSULTANT’S SERVICES.

A. Consultant shall perform only the type or category of services as set forth in the “Scope of Services,” and pursuant to the information contained in the Task Orders issued pursuant to this agreement.

B. Task Orders may only be modified in writing by the City’s Project Manager or Designated Representative.

C. The Services issued pursuant to a Task Order shall be coordinated with the designated City Project Manager set forth in “Exhibit A” and are subject to the direction of the C ity M anager or Department Director. Consultant hereby designates as its Project Manager, the individual identified in Section 7 of this Agreement, as the person responsible for the Services who shall coordinate with City ’s Project Manager in executing the Scope of Services and Task Order(s) under this Agreement.

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D. Under no circumstances shall the Consultant exceed the amount stated in the City’s Task Order or perform additional work or services that are not included in the Task Order

10. COMPENSATION. City shall pay Consultant for the Services performed pursuant to the terms of this Agreement and based on the hourly rates and fees set forth in the “Schedule of Compensation,” attached to and incorporated into this Agreement as “Exhibit B.” Consultant’s compensation shall not to exceed amount stated in the Task Order. Under no circumstances shall the Consultant perform work in excess of the amount stated in the Task Order or the not to exceed amount listed in Section 5 of this Agreement. Once this Agreement is executed, the Schedule of Compensation may only be modified by written Amendment pursuant to Section 13 of this Agreement, and may be subject to approval by the City Council.

A. The maximum not to exceed amount for any individual Task Order issued pursuant to this Agreement shall be $100,000.00 per Task Order or $200,000, if the Task Order is associated with an identified and approved Capitol Improvement Project.

B. Annual Rate and Fees adjustments must be requested in writing and shall not exceed 3% and are subject to approval by the City. Annual adjustments shall apply to Task Orders issued after the adjustment is approved and not retroactively to in progress Task Orders.

11. PAYMENT and INVOICES. The City shall pay all undisputed portions of any applicable invoice within thirty (30) days after receipt of an invoice. In the event the C ity disputes one or more items in an invoice, the C ity shall, within thirty (30) days after receipt of such invoice, notify the C onsultant of the item(s) being disputed and the reason(s) therefore. The C ity may withhold payment for such disputed items until resolution of the dispute.

A. Payment Request. Consultant shall submit a payment request to CITY by the end of each calendar month listing the Services provided, costs of those Services, and total amount due for the month. Invoices may be emailed to:
[email protected].

B. C onsultant’s acceptance of final payment made pursuant to this Agreement shall constitute a release of C ity from all claims and liabilities f or compensation to Consultant for anything completed, finished or relating to the Services. City’s payment shall not constitute nor be deemed a release of the responsibility and liability of C onsultant for the accuracy and competency of the information provided and/or the Services performed

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hereunder, nor shall such payment be deemed to be an assumption of responsibility or liability by City for any defect or error in the Services performed by C onsultant and its employees, agents and subcontracted Consultants.

C. C onsultant shall provide C ity with a completed Request for Taxpayer Identification Number and Certification, as issued by the Internal Revenue Service. If any sales tax is due for the Services performed by Consultant or materials or products provided t o City by Consultant, Consultant shall pay the sales tax. C ity shall not reimburse C onsultant for sales taxes paid by Consultant.

D. Non-Appropriation of Funds. Payments to be made to Consultant by City for the Services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted and unencumbered appropriation of City. In the event City does not appropriate sufficient funds for payment of the Services beyond the current fiscal year, this Agreement shall cover payment for the Services only up to the conclusion of the last fiscal year in which City appropriated sufficient funds and shall automatically terminate at that fiscal year’s conclusion.

12. OPTION TO EXTEND AGREEMENT. When in the City’s best interest, this Agreement may only be extended, if the C ity, in its discretion , exercises an option term in accordance with Section 4 subparagraphs (B) and (C) of th is Agreement. The initial term, plus any option to extend shall not exceed a total of five (5) years. If no option to extend the Agreement appears in section 4(B), then this Agreement shall not be extended.

13. MODIFICATION OF AGREEMENT. This Agreement may be amended, modified, or otherwise altered, or its provisions waived, only upon mutual consent of the Parties by written amendment. The City may request that the Consultant perform Extra Services.

As used herein, "Extra Services" means any services, which are determined by the City to be necessary for the proper completion of the project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement or any Task Order issued under this Agreement. A written amendment signed by both Parties shall be required to authorize performance of and payment for Extra Services under this Agreement or Task Order.

14. TERMINATION OF AGREEMENT. City may terminate this Agreement at any time, with or without cause and without penalty, upon fifteen (15) calendar days’ prior written notice pursuant to Section 22 of this Agreement. Such termination shall be effective on

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the date specified in the notice, or if no date is specified, then fifteen (15) calendar days from the date of the notice. C ity shall be liable to Consultant only for work done by Consultant up to and including the date of termination of this Agreement unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant may terminate this Agreement at any time during the term of the Agreement by giving the C ity sixty (60) calendar days’ prior written notice.

15. [RESERVED].

16. INDEPENDENT CONTRACTOR. Consultant is and shall at all times remain, as to City, a wholly independent contractor. Neither C ity nor any of its employees or agents shall have control over the conduct of Consultant or any of its employees, except as stated in this Agreement. Consultant has and shall retain the right to exercise full control over the employment, direction, means of performance, location, compensation and discharge of all persons assisting Consultant. This Agreement shall not be interpreted to prevent or preclude Consultant from rendering any Services for Consultant’s own account or to any other person or entity as Consultant in its sole discretion shall determine; provided, however, that performing such Services shall not materially interfere with the Services the Consultant shall perform for the City. The City retains the right to provide general instructions to and observe the Consultant in the performance of all Services done on behalf of the City.

Consultant and its employees, subconsultants, and agents have no authority, express or implied, to act on behalf of City in any capacity, to incur any debt, obligation or liability on behalf of City, bind City in any manner, or otherwise act on behalf of City as an agent.

Consultant T and its employees are not employees of C ity. Consultant and its employees are not entitled to receive from C ity any of the benefits or rights afforded employees of City, including but not limited to reserve leave, sick leave, vacation leave, holiday leave, compensatory leave, Public Employees Retirement System benefits, and health, life, dental, long-term disability and workers’ compensation insurance benefits.

Consultant shall not, at any time or in any manner, represent that it or any of its agents, subconsultants, or employees are in any manner agents, subconsultants, or employees of City.

17. LAWFUL PERFORMANCE. Consultant shall abide by all federal, state, and local laws and regulations as may be related to the performance of duties under this Agreement.

Consultant, at i ts sole expense, shall obtain and maintain during the term of this

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Agreement, all appropriate permits, licenses, and certificates that may be required in connection with the performance of Services under this Agreement.

18. SAFETY REQUIREMENTS. C onsultant shall not perform any Services for the C ity when the Consultant is impaired by alcohol or a controlled substance. When there is reasonable cause to believe that any person has violated this provision, that person shall be immediately removed from the premises and be subject to any applicable civil and/or criminal penalties under the C ity’s Code and/or under state law. All work performed under this Agreement shall be performed in such a manner as to provide safety to the public. The City reserves the right to issue restraining or cease and desist orders to Consultant when unsafe or harmful acts are observed or reported relative to the performance of the work under this Agreement. The acceptance of Consultant 's work by City shall not operate as a release of the Consultant from such standard of care and workmanship.

19. STANDARD OF PERFORMANCE; WARRANTY. C onsultant agrees to perform all Services required by this Agreement in a professional and competent manner, in accordance with the degree of skill and diligence which is normally employed by reputable professionals performing similar Services under similar conditions in the same or similar locality. Such Services shall also be performed in a manner which is reasonably satisfactory to City Project Man ager, or designee (hereinafter the “Project Manager”), provided that discretion in determining what is satisfactory shall not alter the foregoing standard of care.

A. In accordance with the standard of care set forth in the first sentence of Section 19, the Consultant agrees that it:
(1) Has thoroughly reviewed and considered the services and work to be performed; and
(2) Has reviewed the issues regarding the Scope of Services and Task Orders to be provided; and
(3) Has carefully considered how the services and related work should be performed; and
(4) Fully understands the facilities, difficulties and restrictions associated with performance of the services required by this Agreement.

20. OWNERSHIP OF CONSULTANT’S WORK PRODUCT, CONFIDENTIALITY & DISCLOSURE, RECORDS & WARRANTY. C ity shall be the owner of any and all technical documents and records, including, computations, plans, correspondence, and/or other pertinent data and information, both hard copy and electronic, gathered or

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prepared by C onsultant in per formance of this Agreement and shall be entitled to immediate possession of the same upon completion of the work under this Agreement, or at any earlier or later time when the same may be requested by City.

A. Ownership of Documents. Every report, draft, work product, map, record, and other document reproduced, prepared, or caused to be prepared by the Consultant pursuant to or in connection with this Agreement shall be the exclusive property of the City.

B. Deliverables. C onsultant shall deliver to the C ity the studies, plans, specifications, or other documents as are identified in the Scope of Services or Task Order ; and Consultant shall, upon completion of all work or termination of this Agreement, submit to the City all information developed in the course of the Consultant 's services. Consultant shall, in such time and in such form as the C ity may require, furnish reports concerning the status of Services required under this Agreement. Consultant shall, upon request by C ity and upon completion or termination of this Agreement, deliver to the City all material furnished to Consultant by the City.

C. Records and Inspections. The Consultant shall maintain full and accurate records, with respect to all Services and matters covered under this Agreement. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principles. The City shall have free access at all reasonable times to such records, both hard copy and electronic, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings, and activities.

D. Confidentiality. Information that is exempt from disclosure to the public is confidential. This includes information relating to the past, present, or future affairs of the City or information belonging to a third party whose information is in the City ’s possession or control under obligations of confidentiality.

Consultant may be granted access to information that is exempt from disclosure to the public (Government Code Section 7920.505) and may contain “trade secrets” (see Government Code Section 7924.510(f)) when it is necessary for C onsultant to perform its obligations pursuant to this Agreement. If C onsultant is granted such access to confidential information, Consultant shall not be considered to be a member of the public as that term is used in Government Code Section 7920.515.

E. Disclosure of Information. C onsultant shall not disclose, publish, or authorize others to disclose or publish, design data, drawings, specifications, reports, or other information pertaining to the projects assigned to C onsultant by the C ity or other information to which the

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Consultant has had access during the term of this Agreement without the prior written approval of the C ity’s Designated Representative during the term of this Agreement and for a period of two (2) years after the termination of this Agreement.

F. No Warranty. Other than an obligation upon the C ity to deal in good faith, the City makes no warranties and shall bear no liability or responsibility for errors or omissions in any Confidential Information disclosed under this Agreement or for any business decisions made by Consultant in reliance on any Confidential Information disclosed under this Agreement.

21. NOTICE OF BREACH AND OPPORTUNITY TO CURE. Neither Party will be in breach of this Agreement where the breach is capable of being cured, or until written notice of the breach is r eceived from the non- breaching Party. The Party charged with breach will have fifteen (15) calendar days from the date of receiving such notice in which to cure the breach or otherwise respond. If the circumstances leading to the charge that the Agreement was breached have not been cured or explained to the satisfaction of the other Party within fifteen (15) days from the date on which the breaching Party received notice of breach, the non- breaching Party may terminate this Agreement.

Notice shall be given in the manner set forth in section 22.

22. NOTICE. All notices given or required to be given pursuant to this Agreement shall be in writing and may be given by personal delivery or by first -class mail. Notice sent by mail shall be addressed to each Party’s Designated Representative as set forth above in Section 7. When addressed in accordance with this Section, such notice shall be deemed given upon deposit in the United States mail, postage prepaid. In all other instances, notices shall be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this Section.

23. INDEMNIFICATION, HOLD HARMLESS & DEFENSE. Except as set forth in Subsection A of this Section 23, and to the fullest extent permitted by law, Consultant shall immediately defend, indemnify, and hold harmless the City, its officers, employees, representatives, and agents (the “City Indemnitees”), from and against those act ions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and reasonable attorneys’ fees, for any personal injuries, deaths, or property damage, including property owned by the City (collectively “Claims”) which may aris e out of Consultant's negligence or willful misconduct in the performance of the services described in this Agreement, unless such Claims are proven to be caused by the negligence or willful misconduct of the City Indemnitees.

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A. The provisions of this Subsection apply only in the event that Consultant is a design professional within the meaning of California Civil Code section 2782.8 (“Design Professional”). The term Design Professional, as defined in said section, is limited to licensed architects, licensed landscape architects, registered professional engineers, professional land surveyors, and the business entities that offer such services in accordance with the applicable provisions of the California Business and Professions Code. (1) Notwithstanding the provisions of Section 23 above, to the extent that the services to be provided under this Agreement are those of a Design Professional, Consultant's duty to indemnify, hold harmless, and defend the City Indemnitees shall be limited to the extent that any Claims arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, its officers, agents, employees or subconsultants in the performance of the services described in this Agreement. (2) In no event shall the costs of defense charged to Consultant exceed the Consultant’s proportionate percentage of fault, except as otherwise set forth in said Civil Code section 2782.8, the provisions of which are incorporated into this Agreement by this reference. Nothing in this Subsection b shall be construed to require Consultant to provide indemnification for Claims caused by the active negligence or willful misconduct of the City Indemnitees
B. The City does not and shall not waive any rights that it may have against Consultant under this Section, because of the acceptance by the City, or the deposit with the City, of any insurance policy or certificate required pursuant to this Agreement. The hold harmless and indemnification provisions of this Section 23 shall apply regardless of whether said insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense described herein.

C. The obligation to indemnify and defend, as set forth in this Section 23, is binding on the successors, assigns, or heirs of Consultant and shall survive the expiration or any early termination of this Agreement.

24. INSURANCE. C onsultant shall obtain and maintain during the performance of any Services under this Agreement the insurance coverages listed within “Exhibit C”, which is attached hereto and incorporated herein by this reference, unless the Risk Manager waives, in writing, the requirement that Consultant obtain and maintain such insurance coverages. Such insurance must be issued by a company sat isfactory to the Risk Manager. C onsultant shall, before performance of any Services pursuant to this Agreement, file with the Risk Manager evidence of insurance coverage as specified in

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“Exhibit C”. Maintenance of insurance coverages by Consultant is a material element of this Agreement. C onsultant’s failure to maintain or renew insurance coverages or to provide renewal evidence shall be considered a material breach of this Agreement.

25. LIVING WAGE REQUIREMENTS . During the term of this Agreement, C onsultant understands and agrees that if Living Wages are applicable, subject to the 2002 Oxnard City Council Living Wage Policy, attached as “Exhibit E” to this Agreement, Consultant will pay and/or provide the wages and/or benefits required therein to all of its employees engaged in whole or in part in performing the Services provided for by this Agreement.

The Living Wage is updated on July 1 of each year, and the duty to pay the correct wage is the responsibility of the Consultant.

26. P
REVAILING WAGE REQUIREMENTS. The payment of State prevailing wages as designated for Ventura County shall apply to public works projects. However, this section shall not apply to work performed on a public works project of twenty -five thousand dollars ($25,000) or less when the project is for construction, alteration, demolition, installation, or repair work; or to work performed on a public works project of fifteen thousand dollars ($15,000) or less when the project is for maintenance work.

Prevailing wages are required to be paid to all workers, including subcontracted employees. For further information regarding Prevailing Wage Requirements please refer to “Exhibit F” attached to this Agreement.

A. T o determine if this Agreement is subject to compliance monitoring and enforcement, go to:
https://www.dir.ca.gov/Public-Works/PublicWorksSB854FAQ.html B. It is unlawful to split, or separate into small portions, work orders, projects, purchases, or public works projects for the purpose of evading these prevailing wage requirements.

C. In the event that there is a difference between the amount of wages to be paid under the City of Oxnard’s local Living Wage requirements and the requirements of this provision, the wage rate that is the higher of the two shall be applicable to this Agreement. The duty to pay the correct wage is the responsibility of the Consultant.

27. IRAN CONTRACTING ACT. In accordance with the Iran Contract Act of 2010 (Public Contract Code sections 2200-2208) the City requires that any Consultant that submits a proposal or otherwise proposes to enter into or renew a contract with the C ity with respect to goods or Services of one million dollars ($1,000,000) or more, must certify, that the Consultant is not identified on a list created pursuant to subdivision (b) of Public Contract Code Section 2203 as a person engaging in investment activities in Iran

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described in subdivision (a) of Public Contract Code Section 2202.5, or as a person described in subdivision (b) of Public Contract Code Section 2202.5, as applicable.

A Consultant is ineligible to enter into any contract with the C ity for goods or Services of one million dollars ($1,000,000) or more if the C onsultant engages in investment activities in Iran. Consultant must certify that it is not on the list of ineligible vendors prohibited from doing business with the State of California and shall complete the Iran Contract Act Certification attached as “Exhibit G.”

28. SUBCONTRACTING. If C onsultant requires the assistance of a subcontractor to render any Services under this Agreement, Consultant shall obtain prior written consent from the City before a subcontractor performs any service pursuant to this Agreement.

All subcontractors shall be identified in the Scope of Work or Task Order attached to this Agreement as “Exhibit A”. Consultant is fully responsible for satisfactory completion of all its subcontractors’ work. All subcontractors shall be properly licensed and insured; and bonded, if applicable. Consultant shall be responsible for all liabilities regardless of nature, type, or cause, arising out of or resulting from or in connection with subcontractors performance pursuant to this Agreement or subcontractors failure to comply with any of its obligations in connection with this Agreement.

29. CONFLICT OF INTEREST. Consultant covenants that it does not have any interest, nor shall it acquire any interest, directly or indirectly, which would conflict in any manner with the performance of Consultant’s Services under this Agreement. Consultant further covenants that in the performance of Services under this Agreement, no officer, employee or agent of Consultant having such interest shall be employed by it. In the event the C ity determines that Consultant must disclose its financial interests by completing and filing a Fair Political Practices Commission Form 700, Statement of Economic Interests, Consultant shall file such Form 700 with the City Clerk’s Office pursuant to the written instructions provided by the City Clerk. Acquisition or maintenance of a conflicting interest by Consultant may result in termination of this Agreement by the City.

30. DISPUTES. Except as otherwise provided in these provisions, any dispute concerning a question of fact arising under this Agreement, shall be decided by the C ity’s Designated Representative, who shall reduce this decision to writing and mail a copy to the Consultant. The decision of the City’s Designated Representative shall be final and conclusive unless C onsultant requests mediation within ten (10) calendar days.

Pending final decision of a dispute, the C onsultant shall proceed diligently with the

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performance of the Agreement and in accordance with the decision of the C ity’s Designated Representative.

31. DISPUTE RESOLUTION. Should an unresolved dispute arise out of this Agreement, any Party may request that it be submitted to mediation. The Parties shall meet in mediation within a reasonable time not to exceed forty five (45) days of a request. The mediator shall be agreed to by the mediating Parties. In the absence of an Agreement on a mediator, the Parties shall each submit one name from mediators listed by the American Arbitration Association, the California State Board of Mediation and Conciliation, or other agreed- upon service. The mediator shall be selected by a “blindfold” process. The cost of mediation shall be borne equally by both Parties.

Neither Party shall be deemed the prevailing Party. No Party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until Agreement is reached by the Parties but not more than sixty (60) calendar days, unless the maximum time is extended in writing by both Parties.

32. ASSIGNMENT. This Agreement is for the professional Services of C onsultant. Any attempt by Consultant to assign the benefits or burdens of this Agreement without the prior written approval of City shall be prohibited and shall be null and void. Consultant 's Services pursuant to this Agreement shall be provided by the Consultant’s Designated Representative or directly under his/her supervision, and Consultant shall not assign another to supervise the Consultant 's performance of this Agreement without the prior written approval of City, by and through the City’s Designated Representative.

33. CARE OF WORK. Should C onsultant discover any latent or unknown conditions materially differing from those inherent in the Services or as represented by the C ity, Consultant shall immediately inform the C ity of such fact and shall not provide any Services, except at C onsultant’s risk, until written instructions are received from the Project Manager.

34. REPORTS. Upon request by the Project Manager or as otherwise required by this Agreement, including but not limited to, the Scope of Services or Task Orders set forth in “Exhibit A”, Consultant shall prepare and submit reports to the City concerning Consultant's performance of the Services required by this Agreement.

35. AUDIT. City shall have the option of inspecting, auditing and/or reproducing all records and other written materials used by C onsultant in preparing its billings to C ity as a condition precedent to any payment to Consultant, or for other purposes relating to the

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Agreement. Consultant will promptly furnish all documents requested by C ity.

Additionally, if this Agreement is in excess of $10,000, the State Auditor may examin e and audit Consultant for a period of 3 years after final payment under the Agreement.

Regardless of whether a State audit is permitted, Consultant shall maintain and preserve all such records for a period of at least 3 years after final payment under the Agreement or until an audit has been completed and accepted by C ity, whichever occurs later. Consultant shall maintain all such records in City or to promptly reimburse City for all reasonable costs incurred in conducting the audit at a location other than in City, including but not limited to expenses for personnel, salaries, private auditor, travel, lodging, meals and overhead. Consultant shall include a copy of this Section in all contracts with its subcontractors, and Consultant shall be responsible for immediately obtaining those records or other written material from its subcontractors upon a request by the State Auditor and/or City.

36. ADVERTISING AND PUBLICITY. Consultant shall not use the name of or refer to City directly or indirectly in any advertisement, news release, or professional or trade publication without prior written approval from the City Manager. This Section shall survive the termination of this Agreement.

37. NONDISCRIMINATORY EMPLOYMENT. Consultant shall not unlawfully discriminate against any individual based on race, color, religion or religious creed, national origin, ancestry, ethnic group identification, primary language, physical disability, mental disability, medical condition, genetic information, marital status, gender, gender identity, gender expression, sex, sexual orientation, age, immigration status, citizenship or military and veteran status. Consultant understands and agrees that it is bound by and will comply with all legal nondiscrimination mandates. For every subcontractor who will perform Services, Consultant shall be responsible for such subcontractor’s compliance with this Section.

38. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition.

39. WAIVER. City’s review or acceptance of, or payment for, work product prepared by Consultant under this Agreement will not be construed to operate as a waiver of any rights C ity may have under this Agreement or of any cause of action arising from Consultant’s performance. A waiver by C ity of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contai ned in this Agreement, whether of the same or different character.

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40. FORCE MAJEURE. Neither the C onsultant nor the C ity shall be responsible for any delay caused by any contingency beyond their control, including, but not limited to, war or insurrection, walkouts by the Party’s own employees, fires, natural calamities, riots, or demands or requirements of governmental agencies other than the City.

41. GOVERNING LAW. The terms of this Agreement shall be interpreted according to the laws of the State of California. Should litigation occur, venue shall be in the Superior Court of California, County of Ventura.

42. SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect and be enforceable.

43. INTEGRATED AGREEMENT. This Agreement and the attached exhibits referenced herein to this Agreement represent the entire understanding between the Parties. No verbal Agreement or implied covenant shall be held to vary the provisions of this Agreement. This Agreement shall bind and inure to the benefit of the Parties to this Agreement and any subsequent successors and assigns.

44. NO THIRD-PARTY BENEFICIARY. This Agreement shall not be construed to be an Agreement for the benefit of any third-party or parties, and no third party or parties shall have any claim or right of action under this Agreement.

45. AUTHORITY TO EXECUTE. Each Party hereto expressly warrants and represents that the signatories to this Agreement have the authority to execute this Agreement on behalf of its corporation, partnership, business entity, or governmental entity, and warrants and represents that the signatories have the authority to bind each Party to the performance of its obligations hereunder.

46. EXECUTION – COUNTERPARTS. This Agreement may be executed in any number of counterparts and each such duplicate counterpart shall constitute an original, but they shall not be effective nor enforceable unless and until it is executed with the handwritten signature or electronic signature of an authorized representative of each of the relevant Parties. No counterpart shall be deemed to be an original or presumed delivered unless and until the counterpart executed by the other Party to this Agreement is in the physical possession of the Party seeking enforcement thereof.

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47. INCONSISTENT OR CONFLICTING TERMS. In the event of any contradictions or inconsistencies between any attached documents or exhibits incorporated by reference herein and the provisions of the Agreement itself, the terms of the Agreement shall control. Any exhibit that is attached and incorporated by reference shall be limited to the purposes for which it is attached, as specified in this Agreement. Any contractual terms or conditions contained in such exhibit imposing additional obligations on the City are not binding upon the City and City’s Designated Representative unless specifically agreed to in writing, and initiated by City ’s Designated Representative, as to each additional contractual term or condition.

48. CAPTIONS AND HEADINGS. The captions and headings contained in this Agreement are provided for identification purposes only and shall not be interpreted to limit or define the content, scope, or intent of the provisions described under the respective caption or heading.

49. ACKNOWLEDGEMENT. By signing below, C onsultant acknowledges that it has reviewed the C ity’s Professional Services Agreement terms and conditions and insurance requirements and that Consultant hereby agrees to full compliance.

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IN WITNESS WHEREOF, the Parties have entered into this Agreement effective on the date as written in Section 4 and upon signature of all Parties.

CITY OF OXNARD IDS GROUP, INC.

☐Luis A. Mc Arthur, Mayor 2 Date Said Hilmy, President Date ☐Jennifer Hiraoka, Purchasing Manager 3

Rami Elhassan,
Assistant Secretary,43 Date

ATTEST:

Lourdes A. López, City Clerk Date
(only if Mayor authorizes)

APPROVED AS TO FORM:

Stephen M. Fischer, Date
City Attorney (always required)

2 The City Council must authorize and the Mayor must execute any agreement over $220,000. 3 The Purchasing Agent may execute any authorized agreement up to $220,000. 4 The City requires the following for any contract:
● For a corporation, the signatures of the Board President, CEO or Vice President and of the Board Secretary, Assistant Secretary, CFO or Assistant Treasurer;
● For an LLC, the signatures of at least two managers of the LLC (company directors, not lower-l evel managers); or ● For a partnership, the signature of a partner. If the partnership is a limited partnership, the signer must be a general partner.

If the company has a different structure, or if the above-listed persons are not the appropriate signers, please submit to the City Attorney legally-binding documentation stating who can sign and bind your company.

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EXHIBIT A

PROFESSIONAL SERVICE AGREEMENT
(CITY of Oxnard and IDS Group, Inc.)

SCOPE OF SERVICES

PROJECT MANAGER:

Name: Petros Gazazyan
Phone: (805) 509-9110
Email: [email protected]

General Scope of Work:

Structural Engineering Design Services Consultant (Consultant) shall provide structural engineering design services for projects involving public buildings, housing, public work infrastructure, public parks, and such other facilities as may be required by the City of Oxnard (City). Projects shall include, but not limited to, feasibility/concept plan studies and recommendations; preliminary design reports; evaluate structures and provide structural design and/or construction services for construction, repair, and replacement of structures; oversight of applicable subconsultants and engineering disciplines as required; preparation of construction plans, specifications and estimates (opinions of construction cost); review and respond to plan check review comments for building permit applications; research of utilities and other records; during construction, perform periodic on -site visits of work to determine status, quality, integrity, timeliness and compliancy of performed work; review material submittals, shop submittal drawings and test results; respond to RFIs; draft change orders; and review pay estimates; perform seismic and/or professional structural engineering inspections, evaluations, engineering calculations, and reviews of specifications and construction documents, and such other services as may be required by the City.

Structural Engineering Design Services shall be provided by the Consultant on projects as authorized and directed by City under a duly executed and approved Task Order. The task order proposal shall identify a concise schedule for completion of the task order (Task.) It is the Consultant's responsibility to determine the best and most cost -effective method to complete the Task so that the assigned task order can be completed to the satisfaction of the City. Task orders shall be negotiated as a lump sum amount per term based upon the hourly rate fee schedule as agreed to by the City and Consultant for all services and under agreement amount. Task order funds will be encumbered based on the quote provided to the City by Consultant per task order.

Consultant shall, in the performance of this Agreement, maintain close communications with the City Project Manager or his/her representative. No services will be performed on

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any specific project until the City has issued a signed Task Order to the Consultant for that particular project.

Work Tasks:

Upon request by City, Consultant shall perform the following tasks for needed improvements to municipal infrastructure facilities, as applicable for individual projects:

SCHEMATIC DESIGN:

• Meet with the Architect, Contractor and Owner to discuss requirements for schematic structural design.
• Review existing site conditions and Owner-provided soils report. • Provide conceptual structural system design.
• Provide feasibility studies of project alternatives.

DESIGN DEVELOPMENT:

• Preliminary foundation and retaining wall design.
• Preliminary structural system design, including sections, initial member sizes, and basic structural details.
• Draft specifications.
• Meetings with Architect and Contractor as required for coordination. • P erform field investigations and design surveying.

CONSTRUCTION DOCUMENTS:

• Structural drawings and calculations necessary for Building Department permit submittal.
• Revisions and coordination with City/County staff as needed for all Building Department plan check corrections.
• Structural drawings and specifications ready for bidding and construction. • Prepare estimates (opinions of construction cost).

CONSTRUCTION ADMINISTRATION:

• Submittal and shop drawing review.
• Request for Information (RFI) support.
• Site visits during the course of construction.
• Design services during construction:
o Review and recommend award of construction contracts. o Provide drafting and computer aided drafting support. • Prepare record (“as built”) drawings.

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Projects under this Agreement may involve one or more of the following Municipal Infrastructure Improvements:

o Domestic water distribution system;
o Sanitary sewer collection system;
o Storm drainage collection system;
o Arterial, collector and local streets;
o Transportation system;
o Buildings and other types of facilities;
o Public park improvements;
o Beach maintenance;
o Other undertakings to be determined.

Individual Project Task Order:

Upon request by CITY, FIRM will submit for CITY review an individual project proposal including all information required to complete a Task Order for the individual project. A sample Task Order form is attached.

Task Order proposal will identify the specific tasks to be performed by FIRM. Tasks will be listed in chronological order reflecting the entire scope of work as requested by CITY, along with an estimated cost per task and a combined total Not-to-Exceed cost.

Proposals will contain the names and titles of FIRM’S personnel assigned to perform the work and specifically identify the individual who will be the Project Manager.

Proposals will contain a project schedule indicating the various tasks and estimated time required to complete each task. FIRM’S project schedule will reflect all work to be performed by FIRM from initial execution through completion.

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EXHIBIT B

PROFESSIONAL SERVICE AGREEMENT
(CITY of Oxnard and IDS Group, Inc.)

SCHEDULE OF COMPENSATION

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EXHIBIT C

PROFESSIONAL SERVICES AGREEMENT
(CITY of Oxnard and IDS Group, Inc.)

INSURANCE REQUIREMENTS

Prior to contract approval and beginning of services under this agreement , Consultant must procure, agree to maintain and supply evidence of insurance at the levels listed and in accordance with the other provisions listed in this document.

[SEE NEXT PAGES]

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EXHIBIT D

PROFESSIONAL SERVICES AGREEMENT
(CITY of Oxnard and IDS Group, Inc.)

[RESERVED]

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EXHIBIT E

PROFESSIONAL SERVICES AGREEMENT
(CITY of Oxnard and IDS Group, Inc.)

LIVING WAGE POLICY

Pursuant to the Living Wage Policy adopted July 9, 2002 by the C ity Council and effective October 1, 2002, the C ity Manager and City Attorney are directed to include the following language in all standard Consultant/Professional Services contracts that may be governed by the Living Wage Policy.

A. Consultant shall compensate any employee of Consultant who provides Services under this Agreement in accordance with the Living Wage Policy, attached hereto and incorporated herein by reference as the Living Wage Policy Exhibit. While this Agreement is in effect, Consultant shall pay such employee no less than $20.06 per hour for each hour that such employee provides Services under this Agreement. In addition, while this Agreement is in effect, Consultant shall provide to such employee no less than 96 hours of paid leave per calendar year.

B. Consultant agrees to post, at a location readily accessible to those employees providing Services to the City, a copy of the Living Wage Policy adopted by City Council on July 9, 2002 and effective October 1, 2002.

C. If Consultant fails to compensate such employee pursuant to the Living Wage Policy, the C ity Manager or designee shall terminate this Agreement on written notice to Consultant, effective immediately.

D. In addition, if Consultant fails to comply with the Living Wage Policy in any manner, Consultant shall pay to City a fine of $500 and shall pay to any employee providing Services under this Agreement a penalty of three times the amount or value of the compensation owed to such employee under the Living Wage Policy. Consultant shall pay such fine and penalty within fifteen (15) calendar days after the City Manager or designee provides written notice to Consultant of the amount owed.

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CITY OF OXNARD LIVING WAGE REQUIREMENTS
EFFECTIVE JULY 1, 2025

Consultant shall compensate any employee of Consultant who provides Services under this Agreement in accordance with the Living Wage Policy, attached hereto and incorporated herein by reference as Exhibit E. While this Agreement is in effect, Consultant shall pay such employee no less than $ 20.06 per hour for each hour that such employee provides Services under this Agreement. This hourly rate shall be adjusted on July 1, 2026, and each July 1 thereafter, according to the percentage change in the Consumer Price Index, all items, prepared by the Bureau of Labor Statistics for the Los Angeles area relating to all urban consumers (CPI-U), index base 1982-84=100, comparing May of the previous year to May of the current year. In addition, while this Agreement is in effect, Consultant shall provide to such employee no less than 96 hours of paid leave per calendar year.

a. Consultant agrees to post, at a location readily accessible to those employees providing Services to the City, a copy of the Living Wage Policy adopted by the Oxnard City Council on July 9, 2002 and effective October 1, 2002.

b. If Consultant fails to compensate such employee pursuant to the Living Wage Policy, the C ity Manager or designee shall terminate this Agreement on written notice to Consultant, effective immediately.

c. In addition, if Consultant fails to comply with the Living Wage Policy in any manner, Consultant shall pay to City a fine of $500 and shall pay to any employee providing Services under this Agreement a penalty of three times the amount or value of the compensation owed to such employee under the Living Wage Policy. Consultant shall pay such fine and penalty within fifteen (15) calendar days after the City Manager or designee provides written notice to Consultant of the amount owed.

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EXHIBIT F

PROFESSIONAL SERVICES AGREEMENT
(CITY of Oxnard and IDS Group, Inc.)

PREVAILING WAGE

1. Consultant acknowledges that the Project defined in the Agreement between Consultant and City is a “public work” as defined in Division 2, Part 7, Chapter 1 of the California Labor Code (“Chapter 1”), and that this Agreement is subject to Chapter 1 and the rules and regulations established by the Director of Industrial Relations (“DIR”) implementing such statutes. Consultant shall perform the Project as a public work.

Consultant shall comply with and be bound by all the terms, rules and regulations described in Chapter 1 and the DIR’s rules and regulations as though set forth in full herein.

2. P ursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request. Consultant acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and Consultant shall post such rates at each job site covered by this Agreement.

3. Consultant is required to post job site notices, as prescribed by regulation. See Labor Code Section 1771.4(a)(2).

4. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. Consultant shall, as a penalty to C ity, forfeit not more than $200 for each calendar day or portion thereof for each worker paid less than the DIR’s determined prevailing rates for the work or craft in which the worker is employed pursuant to this Agreement by Consultant or any subcontractor. The Labor Commissioner shall determine the amount of the penalty as described in Section 1775.

5. Consultant shall comply with Labor Code Section 1776, which requires Consultant and each subcontractor to (1) keep accurate payroll records and verify such records in writing under penalty of perjury, (2) certify and make such payroll records available for inspection, and (3) inform City of the location of the records.

6. Consultant shall comply with Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Administrative Code Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects for all apprenticeable occupations. Before commencing work under this Agreement, Consultant shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding the Project, Consultant and each of its subcontractors shall submit to C ity a

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verified statement of the journey man and apprentice hours performed under this Agreement.

7. Consultant may not be debarred or suspended throughout the Agreement Term pursuant to Labor Code Section 1777.1 or 1777.7. If he, she or it becomes debarred or suspended in the Agreement Term, Consultant must immediately notify City.

8. Consultant is not qualified to bid on, be listed in a Bid proposal, or engage in the performance of any contract for public work, as defined in Labor Code Sections 1720 through 1861, unless currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. Consultant shall continue without interruption to stay registered and qualified to perform public work pursuant to Section 1725.5 for the duration of the term of this Agreement. This provision does not apply to construction, alteration, demolition, installation or repair work of $25,000 or less or to maintenance work of $15,000 or less.

9. Consultant acknowledges that 8 hours labor constitutes a legal day’s work.

Consultant shall comply with and be bound by Labor Code Section 1810.

10. Consultant shall comply with and be bound by Labor Code Section 1813 concerning penalties for workers who work excess hours. Consultant shall, as a penalty to City, forfeit $25 for each worker employed in the performance of this Agreement by Consultant or by any subcontractor for each calendar day during which such worker is required or permitted to work more than 8 hours in any calendar day and 40 hours in any one calendar week in violation of the pr ovisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code.

Pursuant to Labor Code Section 1815, work performed by Consultant ’s employees in excess of 8 hours per day and 40 hours per week shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than 1 ½ times the basic rate of pay.

11. The Project listed in the Agreement is subject to compliance monitoring and enforcement by the DIR.

12. Consultant shall be responsible for each and every one of its subcontractors’ compliance with Chapter 1, the DIR’s rules and regulations, and Labor Code Sections 1860 and 3700. Consultant shall include in the written contract between it and each subcontractor a copy of, and a requirement that each subcontractor shall comply with, those statutory provisions. Consultant shall be required t o take all actions necessary to enforce such contractual provisions and ensure subcontractors’ compliance, including without limitation, conducting a periodic review of the certified payroll records of each subcontractor, and upon becoming aware of the failure of the subcontractor to pay its workers the specified prevailing rate of wages, Consultant shall diligently take corrective action to halt or rectify any failure.

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13. To the maximum extent, Consultant shall hold harmless, defend (with counsel approved by the C ity Attorney) and indemnify C ity, its legislative bodies, and its officials, officers, employees and agents from any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including Consultant , its subcontractors, and each of their officials, officers, employees and agents) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all at torneys’ fees and other related costs. All duties of Consultant under this Section shall survive Agreement termination.

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EXHIBIT G

PROFESSIONAL SERVICES AGREEMENT
(CITY of Oxnard and IDS Group, Inc.)

IRAN CONTRACTING CERTIFICATION

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ON-CALL PROFESSIONAL SERVICES AGREEMENT

BETWEEN
THE CITY OF OXNARD AND M6 CONSULTING INC.

B
y This On -Call Professional Services Agreement (“Agreement”), the City of Oxnard (“City”) agrees to engage the Services of m6 Consulting Inc. (“Consultant”), and Consultant agrees to perform the Services for City as herein described, for the compensation, during the term, and otherwise subject to the covenants and conditions herein set forth. City and Consultant may be individually referred to as “Party” or collectively as the “Parties.”

1. [INTENTIONALLY OMITTED].

2. S
UMMARY DESCRIPTION OF SERVICES.

C
onsultant is not be the exclusive provider of services to the City. The City does not guarantee a specified amount of work under this on-call agreement.

3. P
ARTIES.

Ci
ty of Oxnard, a general law and municipal corporation of the State of California, located at 300 West Third Street, Oxnard California 93030.

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m6 Consulting Inc., a corporation of the State of California, located at 893 Patriot Drive, Unit E, Moorpark, CA 93021.

C. This Agreement shall not exceed a total of fiv e (5) years (including the initial term and any options to extend). The City in its sole discretion may exercise the option terms upon sixty (60) days written notice to the Consultant (or any other time if the parties so agree) in accordanc e with Section 12 of this Agreement. The option ter m shall be commenced by an amendment to this agreement.

D. All Services required of Consultant under this Agreement shall be completed on or before the end of the term of the Agreement.

5. AGRE
EMENT AMOUNT NOT TO EXCEED: $1,000,000.00 1

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this Agreement. Additionally, Consultant’s Services shall be performed or immediately supervised by the Consultant’s Representative:

Consultant Designated Representative
Name: Robert Woodward, PE, CASp
Title: Principal Engineer
Phone: (805) 379-1015
Email: [email protected]
Address: 893 Patriot Drive, Unit E,
Moorpark, CA 93021

A. Consultant is advised that any recommendation for Agreement award is not binding on City until the Agreement is fully executed and approved by the City.

B. All proof of a City tax certificate, insurance, and W-9 forms is required prior to execution of this Agreement.

C. Consultant shall not perform any work under this Agreement until a proof of insurance has been provided to the City as required under Section 24 of this Agreement.

9. CONSULTANT’S SERVICES.

B. Task Orders may only be modified in writing by the City’s Project Manager or Designated Representative.

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D. Under no circumstances shall the Consultant exceed the amount stated in the City’s Task Order or perform additional work or services that are not included in the Task Order

B. C onsultant’s acceptance of final payment made pursuant to this Agreement shall constitute a release of C ity from all claims and liabilities for compensation to Consultant for anything completed, finished or relating to the Services. City’s payment shall not constitute nor be deemed a release of the responsibility and liability of C onsultant for the accuracy and competency of the information provided and/or the Services per formed

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C. C onsultant shall provide C ity with a completed Request for Taxpayer Identification Number and Certification, as issued by the Internal Revenue Service. If any sales tax is due for the Services performed by Consultant or materials or products provided to C ity by Consultant, Consultant shall pay the sales tax. C ity shall not reimburse C onsultant for sales taxes paid by Consultant.

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15. [RESERVED].

Consultant shall not, at any time or in any manner, represent that it or any of its agents, subconsultants, or employees are in any manner agents, subconsultants, or employees of City.

17. LAWFUL PERFORMANCE. Consultant shall abide by all federal, state, and local laws and regulations as may be related to the performance of duties under this Agreement.

Consultant, at i ts sole expense, shall obtain and maintain during the term of this

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Agreement, all appropriate permits, licenses, and certificates that may be required in connection with the performance of Services under this Agreement.

A. In accordance with the standard of care set forth in the first sentence of Section 19, the Consultant agrees that it:
(1) Has thoroughly reviewed and considered the services and work to be performed; and
(2) Has reviewed the issues regarding the Scope of S ervices and Task Orders to be provided; and
(3) Has carefully considered how the services and related work should be performed; and
(4) Fully understands the facilities, difficulties and restrictions associated with performance of the services required by this Agreement.

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prepared by C onsultant in performance of this Agreement and shall be entitled to immediate possession of the same upon completion of the work under this Agreement, or at any earlier or later time when the same may be requested by City.

D. Confidentiality. Information that is exempt from disclosure to the public is confidential. This includes information relating to the past, present, or future affairs of the City or information belonging to a third party whose information is in th e C ity’s possession or control under obligations of confidentiality.

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Notice shall be given in the manner set forth in section 22.

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24. INSURANCE. C onsultant shall obtain and maintain during the performance of any Services under this Agreement the insurance coverages listed within “Exhibit C”, which is attached hereto and incorporated herein by this reference, unless the Risk Manager waives, in writing, the requirement that Consultant obtain and maintain such insurance coverages. Such insurance must be issued by a company satisfactory to the Risk Manager. C onsultant shall, before performance of any Services pursuant to this Agreement, file with the Risk Manager evidence of insurance coverage as specified in

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The Living Wage is updated on July 1 of each year, and the duty to pay the correct wage is the responsibility of the Consultant.

26. PR
EVAILI NG WAGE REQUIREMENTS. The payment of State prevailing wages as designated for Ventura County shall apply to public works projects. However, this section shall not apply to work performed on a public works project of twenty -five thousand dollars ($25,000) or less when the project is for construction, alteration, demolition, installation, or repair work; or to work performed on a public works project of fifteen thousand dollars ($15,000) or less when the project is for maintenance work.

27. IRAN CONTRACTING ACT. In accordance with the Iran Contract Act of 2010 (Publi c Contract Code sections 2200-2208) the City requires that any Consultant that submits a proposal or otherwise proposes to enter into or renew a contract with the C ity with respect to goods or Services of one million dollars ($1,000,000) or more, must cert ify, that the Consultant is not identified on a list created pursuant to subdivision (b) of Public Contract Code Section 2203 as a person engaging in investment activities in Iran

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described in subdivision (a) of Public Contract Code Section 2202.5, or as a person described in subdivision (b) of Public Contract Code Section 2202.5, as applicable.

A Consultant is ineligible to enter into any contract with the C ity for goods or Services of one million dollars ($1,000,000) or more if the C onsultant engages in investment activities in Iran. C onsultant must certify that it is not on the list of ineligible vendors prohibited from doing business with the State of California and shall complete the Iran Contract Act Certification attached as “Exhibit G.”

All subcontractors shall be identified in the Scope of Work or Task Order attached to this Agreement as “Exhibit A”. Consultant is fully responsible for satisfactory completion of all its subcontractors’ work. All subcontractors shall be properly licensed and insured; and bonded, if applicable. Consultant shall be responsible for all liabilities regardless of nature, type, or cause, arising out of or result ing from or in connection with subcontractors performance pursuant to this Agreement or subcontractors failure to comply with any of its obligations in connection with this Agreement.

29. CONFLICT OF INTEREST. Consultant covenants that it does not have any interest, nor shall it acquire any interest, directly or indirectly, which would conflict in any manner with the performance of Consultant’s Services under this Agreement. Consultant further covenants that in the performance of Services under this Agreement, no officer, employee or agent of Consultant having such interest shall be employed by it. In the event the C ity determines that Consultant must disclose its financial interests by completing and filing a Fair Political Practices Commission Form 700, State ment of Economic Interests, Consultant shall file such Form 700 with the City Clerk’s Office pursuant to the written instructions provided by the City Clerk. Acquisition or maintenance of a conflicting interest by Consultant may result in termination of this Agreement by the City.

Pending final decision of a dispute, the C onsultant shall proceed diligently with the

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performance of the Agreement and in accordance with the decision of the C ity’s Designated Representative.

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Oxnard City CouncilNovember 3, 2025

Oxnard City Council
November 3, 2025