Oxnard City Council
November 18, 2025

Quotation Details
Qty Material Description Unit Price Discount Amount 5%
367,110.00
386
DitchWitch

CORPORATE ACCOUNTS
The Charles Machine Works, Inc.

Ditch Witch Division
1959 West Fir Avenue
P.O.Box 66
Perry, OK 73077
Phone No : 1-800-654-6481
Fax No : 580 336 0617
Sold-to Party Address

CITY OF OXNARD
MEMBER# 25781
300 W. 3RD ST.

OXNARD CA 93030-5738
Quotation
Information
Quotation No. 20219920
Document Date 10/14/2025
Customer No. 514169
Dealership DITCH WITCH WEST (FOWLER, CA)
FOWLER
PO
Created by Jon McLarty
Global Account Price Quote
Quote Valid until : 12/31/2025
TAXES ARE AN ESTIMATE AT TIME OF QUOTATION-ACTUAL TAX WILL BE CALCULATED AT TIME OF INVOICING. IF TAXES ARE

QUOTED AND THIS IS A TAX EXEMPT TRANSACTION, PLEASE PROVIDE TAX EXEMPT CERTIFICATE OR LEASING DETAILS WITH YOUR PURCHASE ORDER.

FOR MODEL SPECIFICATIONS OR OTHER INFORMATION, VISIT OUR WEBSITE AT WWW.DITCHWITCH.COM

Quotation Details
Qty Material Description Unit Price Discount Amount
Options Backup Camera
Options Auxiliary Hydraulic
Options Hydro Lance
1EA W8 8 YD TANK - DEBRIS & WATER TANK 56,296.05
1EA 500-10257 - KENWORTH, 66K, 192CT 165,000.00
Total Amount
Confidentiality Notice:

This quote may contain confidential information. The information is intended only for the individual or entity named. If you are not the intended recipient, please immediately notify us at 1-800-654-6481 to arrange for return of the document.

Corporate Account Price
Total Freight
Total Tax
570,050.5Ù
9,350.00
53,594.55
$ 632,995.05
59,259.00
173,684.21
5%
5%
387
VACUUM SYSTEM 3,800 CFM vac system makes sure you
have the flow and suction needed to remove massive amounts of material.

REAL-TIME WEIGHT Onboard scale allows you to easily
monitor your total truck weight in real-time. The machine will even turn off suction when weight has been hit, ensuring you don’t get too heavy.

EASIER OFFLOADING Tiltable debris tank and fully opening door combine for an easy offloading process that requires less manual labor.

FRESH WATER TANK CAPACITY 800-gallon water
tank ensures you have the water needed for long days of excavation.

DEBRIS TANK CAPACITY 8 cubic yard debris tank
packs the capacity needed to spend more time working and less time offloading.

WATER SYSTEM Single-reel 18.5 GPM water system will
keep you working at a productive rate.

W8 HYDROVAC

WARLOCK SERIES

FEATURES & BENEFITS
388

WATER SYSTEM
Water pump flow, max 18.5 gpm
Water pump pressure, xax 2,800 psi
Freshwater, dual tanks 400 gal each

ADDITIONAL FEATURES
Boom reach 26 ft
Boom rotation 340 °
Boiler Dynablast 420K BTU
Heated cabinets
Optional Van Air System™ 200 cfm @ 150 100 cfm @ 100 psi (high) psi (low) Specifications are general and subject to change without notice. If exact measurements are required, equipment should be weighed and measured. Due to selected options, delivered equipment may not necessarily match that shown. *Stability claim based on lab test of competitive equipment.

DIMENSIONS U.S.

Length 31 ft 2 in
Width 8 ft 6 in
Height 10 ft 9 in
Dry weight, estimated 36,400 lbs
GVWR 66,000 lbs
POWER
Engine Paccar ® PX-9
Fuel Diesel
Manufacturer's gross power rating 370 hp
Transmission Allison ® 3000RDS 6 Speed Automatic
Emissions compliance EPA Tier 4

VACUUM SYSTEM
Air flow 3,800 cfm
Vacuum, max 27 in Hg
Vacuum tank capacity 8 yd3
Tank outlet valve size 8 in
Filter type Cyclonic
Suction hose 8 in
Tank tilt angle 36°
W8

HYDRO VACUUM

EXCAVATOR
©2024 The Charles Machine Works, Inc.
389

KENWORTH
MHC KENWORTH - OKLAHOMA CITY (0999)
7200 W. 1-40 SERVICE RD
OKLAHOMA CITY, Oklahoma 73128

CHARLES MACHINE WORKS INC
РO BOX 66
PERRY, Oklahoma 73077
United States of America
Seth Locke
Cell Phone:

Office Phone: 918-446-5521
Email: [email protected]
Vehicle Summary
Chris Thompson
Unit Chassis
Model:

Type:

Description 1:

Description 2:

T480 Series Conventional

FULL TRUCK
T480 W8 Part
Fr Axle Load (lbs):

Rr Axle Load (Ibs):

G.C.W. (lbs):
20000
46000
66000
Application
Intended Serv.: Construction: Vehicles used in the
Road Conditions:

Class A (Highway) 85
cons
Commodity: Excavated earth
Body
Class B (Hwy/Mtn)
Class C (Off-Hwy)
Class D (Off-Road)
10 5
이
Type:

Length (ft):

Height (ft):

Max Laden Weight
(lbs):

Vacuum tank Maximum Grade: 6
20 Wheelbase (in): 261
13 4000
Overhang (in):

Fr Axle to BOC (in):
75 69.5
191.5
266.5
376
Trailer
Cab to Axle (in):

Cab to EOF (in):

No. of Trailer Axles:

Type:

Length (ft):

Height (ft):

Kingpin Inset (in):

Corner Radius (in):
이 Overall Comb. Length (in):
0 Special Req.
0 U.S. Domestic registry, 50-state.
0 이
Restrictions
Length (ft):

Width (in):

Height (ft):
75 102

13.5 Approved by: Date:

Note: All sales are F.O.B. designated plant of manufacture.

Price Level: January 1, 2023
Deal T480 W8 Part
Printed On: 6/21/2023 1:55:41 PM

Date: June 21, 2023
Quote Number QUO-956457-GOG6J6
390
FRAME

RAKE
The

listed

heights

should

be
considered

approximations

due

to
variations

which

may

occur
in
component

manufacturing

processes,

spring

set,

and

the

way

in
which

the

vehicle

is
loaded.

Component
Sales

Code
Description
Laden
Unladen
Frame
6056600
Frame

Rails.

10-3/4

x
3-1/2

x
3/8in.

Steel

337in

10.8 10.8
Front

Spring
2865025
Front

Springs:

Taperleaf

20K

w/shock

absorbers

7.5 9.8
Front

Axle

Drop

3.5"
2536004
PACCAR

FX-20

Front

Axle

rated

at

20K

4"

drop
-0.5
-0.5
Height

Adj.
2900062
60 mm

front

suspension

spacer

block.

2.4 2.4
Front

Tires
4077537
Front

tires:

Bridgestone

M870

315/80R22.5

20PR

19.9 20.8
Front

Frame

Height

40.0 43.2
Fram
6056600
Frame

Rails:

10-3/4

x
3-1/2

x
3/8in.

Steel

337in.

10.8 10.8
Subframe
0000000
No

sub

frame
이
Suspension
3742020
Rear

suspension:

Tandem

Hendrickson

Primaax

EX462

10.0 10.0
Rear

Tires
4277487
Rear

tires:

Bridgestone

M799

11R22.5

16PR.

19.5 20.7
Rear

Frame

Height

40.3 41.5
Frame

Rake

0.3 -1.7
Frame

Rake

Slope

(%)

0.1 -0.7
These

characteristics

are
considered

to

be

out

of
standard

range:

Laden

rake

more

than

1%

of
wheelbase

from

level

(positive

or
negative).
391
Bumper
109.5--107.9
Front

Axle
Rail
Back

of

Cab
-38.4--40
-69.5

HORIZONTAL

DIMENSIONS
191.5
-261
374.4-376-276
-266.5-
-27--27
Rear

Axle
Rear

Axle
Rear

Axle

Center
27-27-
-75-
Frame

Length
DimensionAxle

Spacing
Bumper

to

Back

of

Cab
Measurement
Start
End
54 234
288
109.5
-40

69.5 Bumper

to

Front

Axle

40.0 Bumper

to

Front

Frame

1.6 -40
-38.4
Cab

to

End

of

Frame
266.5

69.5 336
Cab

to

Rear

Axle
191.5

69.5 261
Effective

Bumper

to

Back

Of

Cab
109.5
-40

69.5 Frame

Length
374.4
-384
336
Front

Axle

to

Back

of

Cab

69.5 69.5
Front

of

Frame

to

Axle

38.4 -38.4
0 Load

Space
266.5

69.5 336
Overall

Length
376.0
-40
336
Overhang

75.0 261
336
Pusher

Offset

#1

27.0 234
261
Pusher

Offset

#2

27.0 234
261
Pusher

Offset

#3

27.0 234
261
Tag

Offset

27.0 26
288
Wheelbase
261
0 261
392
393
394
395
396
110421-CMW

Rev. 3/2021 1

Solicitation Number: RFP #110421

CONTRACT

This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and The Charles Machine Works, Inc., 1959 West Fir Ave., Perry, OK 73077 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Public Utility Equipment with Related Accessories and Supplies from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT

A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires December 27, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.

C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES

A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above. 







 




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110421-CMW

Rev. 3/2021 2

Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended for the duration of Supplier’s written warranty for such item. Other than the warranties in this paragraph, and Supplier’s express written warranties for its products, Supplier expressly disclaims all other warranties, express or implied. Supplier agrees to work with its dealers and distributors to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that is effective beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

3. PRICING

All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.









 




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110421-CMW

Rev. 3/2021 3

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS

Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:

x Identify the applicable Sourcewell contract number;








 




399
110421-CMW

Rev. 3/2021 4

x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government- owned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING

A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized 







 




400
110421-CMW

Rev. 3/2021 5

subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum; the terms of which will be negotiated directly between the Participating Entity and the Supplier. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE

A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:








 




401
110421-CMW

Rev. 3/2021 6

x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT

A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:

x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.









 




402
110421-CMW

Rev. 3/2021 7

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE

Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE

A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the 







 




403
110421-CMW

Rev. 3/2021 8

circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.

E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS

Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications and operating instructions. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

12. GOVERNMENT DATA PRACTICES

Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT

A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell. 







 




404
110421-CMW

Rev. 3/2021 9

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier in violation of applicable patent or copyright laws.

5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.









 




405
110421-CMW

Rev. 3/2021 10

14. GOVERNING LAW, JURISDICTION, AND VENUE

The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

15. FORCE MAJEURE

Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY

If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES

A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. A party will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract. 







 




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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:

x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms 







 




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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate

Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is 







 




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primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE

A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION

Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.









 




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21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS

Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions. 







 




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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names 







 




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of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation 







 




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and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by an Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.

P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.

Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.

R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.

Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.









 




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T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.

22. CANCELLATION

Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell The Charles Machine Works, Inc.

By: __________________________ By: __________________________ Jeremy Schwartz Kevin Smith
Title: Chief Procurement Officer Ti tle: General Manager, Ditch Witch Construction

Date: ________________________

Date: ________________________

Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO

Date: ________________________









 











 











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Bid Number: RFP 110421 Vendor Name: The Charles Machine Works, Inc. 







 




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Bid Number: RFP 110421 Vendor Name: The Charles Machine Works, Inc. 







 




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Bid Number: RFP 110421 Vendor Name: The Charles Machine Works, Inc.

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Pricing - Pricing.zip - Tuesday ovember 02, 2021 08:11:59 Financial Strength and Stability - Financial Statement Info and Dealer List.zip - Tuesday ovember 02, 2021 08:11:09 Marketing Plan/Samples - Marketing.zip - ednesday October 2 , 2021 15:12:33 MBE/MBE/SBE or elated Certificates (optional)
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CITY COUNCIL AGENDA REPORT

REPORTS
AGENDA ITEM NO. M.1

DATE: November 18, 2025

TO: City Council

FROM: Alexander Nguyen, City Manager, (805) 385-7430, [email protected]

SUBJECT: Seek State approval of proposed four-year agreement to transition Ormond Beach Power Plant to battery storage with $45M of investments in South Oxnard to create a South Oxnard-based non-profit legal aid organization to service low-income residents in the areas of immigration, housing, and employment rights, and to fund the creation of a public facility that serves the South Oxnard community. (10 minutes)

RECOMMENDATION

1. That the City Council approve staff’s effort to seek State approval of the proposed four-year agreement to transition Ormond Beach Power Plant to battery storage with $45M of investments in South Oxnard to create a South Oxnard-based non-profit legal aid organization to service low-income residents in the areas of immigration, housing, and employment rights, and to fund the creation of a public facility that serves the South Oxnard community.

2. That the City Council authorize the City Manager or his designee to sign the agreement and associated documents.
(This item did not originate in Committee)

Please click the following link to view the required Measure M pre-recorded presentation video:
https://youtu.be/F4qXaYJYv8A

BACKGROUND

The Ormond Beach Power Plant is one of the remaining once-through-cooling power plants in California. Once-through- cooling, or ‘OTC’, power plants had been placed on the State’s closure list, primarily due to the antiquated technology that had acted as a meat-grinder of ocean marine life. The Ormond Plant was slated to close at the end of 2020, but was extended for three years due to the State’s electricity reliability needs. An additional extension was mandated in 2023.

The next scheduled closure date is the end of 2026; however, another extension by the State remains possible.

DISCUSSION

After two State mandated extensions, there is no certainty that the Ormand Plant will indeed be decommissioned at the end of 2026. The State has the authority to mandate another extension of the Plant’s operation in order to ensure California’s electric grid reliability, especially given the frequency of extreme weather patterns, wildfires, and increased demand for electricity serving electric vehicles and data centers. The State will again have to determine if there is a sufficient supply of electricity to meet California’s needs, especially during emergency situations.

The May 2025 Resource Planning and Reliability report of the California Energy Commission provides a comprehensive update on where things may be headed. When addressing wildfire risk and reliability, for instance, the report states that:

“Coincident fire risk continues to pose a significant challenge to California’s electric grid. Wildfires like the 2021 437
Bootleg Fire, which reduced import capacity by 3,000 MW within the California ISO territory and 4,000 MW overall, can have serious impacts on the system. This critical transmission path was again affected in 2024 when the Pine Fire caused a similar reduction in imports. These types of events can sharply reduce surplus capacity during peak demand periods, increasing the risk of electricity shortages. While tight system conditions are considered in the stack analysis, these projections do not fully account for wildfire-related risks, which could lead to losses of up to 4,000 MW. As climate change continues to drive more extreme weather, large wildfires, like the Los Angeles fires in January earlier this year, remain a serious threat to reliability. Table 18 highlights the combined impact of wildfires and extreme heat, showing that California could face supply shortfalls under extreme conditions if major transmission lines are forced offline by fire.”

Table 18: Impact of Wildfires on Reliability
System conditions Surplus/Shortfalls
Planning Standard 1,512 MW
2020 Equivalent Event -1,020 MW
2022 Equivalent Event -2,632 MW
Source: CEC staff

While we do not have the expertise to fully understand this very technical report, we can extrapolate the red flags within, as well as rely on the experience of the circumstances during the two prior extensions in 2020 and 2023.

In addition to the State of California’s potential mandates to meet statewide concerns and needs, the Ormond Plant’s closure date may also be impacted by federal intervention. The article below is from September 2025 on PoliticoPro:

"Trump Energy Department eyes new must-run orders for power plants The White House is concerned the retirement of any power plant able to produce round-the-clock “baseload” power would harm President Donald Trump’s economic goals.

BY ZACK COLMAN | 09/25/2025 01:32 PM EDT

The Trump administration is planning to issue new emergency orders to prevent aging fossil fuel power plants from retiring, ratcheting up the federal government’s intervention into power markets, according to two people with direct knowledge of the efforts.

The Energy Department has used those orders already this year to ensure adequate power generating capacity remains available to meet rising demand. But critics say requiring older, costly coal-powered electricity generation plants to keep operating even if they are unprofitable drives up consumers’ utility bills.

The White House is concerned the retirement of any power plant able to produce round-the-clock “baseload” power would harm President Donald Trump’s economic goals, which include lowering energy prices and building new data centers for artificial intelligence, these people said."

What are Oxnard’s options?

1. Remain on the State’s closure schedule, which has options for extension, and advocate for end of 2026 closure. ￿ If the State does not mandate an extension, the Plant is decommissioned at the end of 2026. ￿ However, the federal government might intervene and pre-empt or override the State. ￿ If the State mandates another extension, we get nothing, and could be back at this in 2029.

2. Enter into this proposed transition plan with GenOn, the owner and operator of the Ormond Plant, to achieve a date- certain closure and gain tangible, multi-generational investments for South Oxnard.

What are the risks?

Remaining on the State’s closure schedule risks more extensions. Placing the Ormond Plant on a transition plan toward battery storage provides for a date-certain Power Plant closure, as it would require the State to approve such a plan and 438
remove the option of extending the operation of the Ormond Plant again.

At best, or worst, there is a 50/50 chance of any of the outcomes in option one above. There is a 100% chance that option two is available if the Council say yes; and of course, even then, only if the State approves of this proposal.

If we should go down the transition plan route, the Ormond Plant will remain operational during the transition period, and over that time it could well be called upon by the State to come online to provide back-up electricity for the grid.

In recent years, the actual online time of the Ormond Plant has decreased significantly; below is information reported by GenOn:

Source: GenOn 2025

The capacity factor is a % of actual vs capable. So, in 2025 its capacity (actual generation) factor is less than 1% of what it is capable of at full load - said another way if the units ran all the time 24x7 the capacity factor would be 100%. The plant starts are the annual number of times the unit(s) have been called on to run by the California Independent System Operator (CAISO) to be brought up to minimum load for an emergency, or for reliability testing.

Ormond Plant
Year Starts Capacity Factor
2020 29 5.54
2021 30 3.27
2022 34 2.32
2023 24 1.97
2024 17 0.30
2025 11 0.17
Source: GenOn - October 2025

It’s also important to note that the 2024 Annual Report of the Ventura County Air Pollution Control District does not list the Ormond Plant in any of its priority concern categories.

Why battery storage?

Storing excess electricity, especially electricity generated from renewable sources, provides readily available, reliable on- 439
demand power. Battery storage is clearly a component of a clean-energy future, while the technology for the battery systems themselves continue to evolve to have higher capacity and improved safety. The footprint of the electric grid is established, and the locations of transmission lines, substations, and interchanges are already set. Where there exists an interchange that a battery storage facility can plug into, battery storage facilities will very likely be built, sooner or later.

It would not be a surprise if this land-use right becomes a state mandate, over-riding local authority.

What does South Oxnard get in return?

South Oxnard would receive two tangible investments that provide multigeneration value for the community.

First, creation of a non-profit legal aid organization to provide representation in the areas of immigration, housing, and employment rights.

Second, creation of a public facility that serves the South Oxnard community.

$16M to create Centro Legal de Oxnard

Oxnard does not have a non-profit legal aid to provide legal services for its low-income residents. This is a severe void in a community that desperately needs such a local, non-profit, independent institution. More often than not, in cases involving immigration, housing, and employment rights, a city attorney’s office is precluded from representing individuals (or families) and the private bar will not take on such cases (except in very specific pro-bono cases) because there is no money in it. Only a non-profit legal aid organization can fill this void. In a nation that believes in and operates by the rule of law, it can be challenging or near impossible to participate on a level playing field when you cannot afford an attorney.

Why isn’t there such an entity here now? Well, ironically, for the same reasons that this community cannot sustain a museum, art galleries, a country club, or a legal aid organization – Oxnard is, broadly, a low-income community. Many of our residents have low education/training attainment (less than the state average); they work very hard and earn very little. When their immigration, housing, or employment rights come into question, they would most likely be unable to achieve a fair and just outcome without proper legal representation. Strong local ordinances alone cannot replace or supplant proper legal representation.

Again, as the City Attorney’s office cannot represent individual residents and the private bar rarely takes on such cases; a local non-profit legal aid organization is sorely needed in Oxnard. Filling this void would set about a sea change in leveling the playing field in the areas of immigration, housing, and employment rights for our low-income residents.

This proposal provides a once-in-a-lifetime opportunity to create a non-profit legal aid organization to support Oxnard residents for decades to come. The benefits of this investment, if successful, will continue to serve our low- income residents well into the future.

The framework

First, there is no need to reinvent the wheel. Such powerhouse legal aids exist. One shining example is Centro Legal de la Raza in Oakland, California -- https://www.centrolegal.org/#

Second, GenOn will seed the $15M endowment in Q-1 2027, and provide $1M up front for the first two years’ operating funds for Centro Legal de Oxnard. The City’s Chief Financial Officer will coordinate the establishment of the endowment, which will be held in trust by the City; only the annual interest earnings will be disbursed to the new non- profit legal aid organization. In the event that the organization folds, the endowment reverts to the City’s general fund to be used for facilities, programs, or services provided by the Community and Cultural Services Department.

Third, the new non-profit legal aid organization must have independence from the City, and not be precluded from suing the City. The City may not direct its legal work. The new organization must be formed as a proper 501(c)(3) and must file annual IRS form 990 (or the current IRS requirement) in order to receive the annual interest disbursement from the City.

No elected official, from any jurisdiction or district, may serve as a voting board member; they may only serve in an honorary or advisory role for purposes of fundraising.
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Fourth, the new non-profit legal aid shall focus on immigration, housing, and employment rights cases, as well as pursue affirmative litigation when appropriate, in serving low-income residents.

Fifth, in the beginning, Ms. Barbara Marci-Ortiz shall serve as the founding Board President. Her voluntary job will be to recruit the initial Board Officers and other Board members, formulate a mission statement that reflects serving our community in the areas of immigration, housing, and employment rights, establish the organization’s by-laws, recruit and guide the first attorneys and Executive Director, and conduct outreach to inform the community of the newly available legal aid services.

The City Manager’s office will provide initial organizational support to Ms. Marci-Ortiz for items such as organizing the IRS non-profit filing, establishing the organization’s bank accounts, payroll services, soliciting for a bookkeeper and/or an accounting firm, procure office supplies, and other administrative needs. Once the organization is staffed it will assume all such administrative duties independent of the City.

Sixth, the City will rent office space to the organization in South Oxnard, via a 25-year lease with an escalating rent structure that in the final five years will match approximately 90% of the commercial office rates in South Oxnard.

What are the risks?

This would be a unique opportunity to give birth to a legal aid non-profit with a corporate-seeded, ongoing endowment.

However, the community, especially civic and philanthropic leaders across the spectrum, would need to continuously support, nurture, and grow the organization. Again, this has been proven possible in other low-income communities, but it has not happened in Oxnard. So the risk is that the Oxnard community won’t be able to sustain this organization and it may fold, but this is the best possible head start we could ever hope for.

$29M to create a public facility to serve South Oxnard

Funding in the amount of $29M will be provided by GenOn during the term of the transition plan for the City to create a public facility that serves the South Oxnard community. The City Councilmembers for Districts 5 and 6 will lead a public workshop to gain public input for the ideal facility to create. This workshop could commence in 2027.

What are the risks?

The construction costs may continue to rise over the next several years.

Conclusion

Ultimately, even if the City Council approves of this proposal, it still requires approval by the State of California, and that depends on both the State’s determination of electric grid reliability needs balanced against other competing needs over the state budget. If the Council should approve, the City Manager will work with GenOn to gain State approval as early as possible.

STRATEGIC PRIORITIES

This agenda item supports the Quality of Life strategy. The purpose of the Quality of Life strategy is to restore and increase quality services and programs that enrich Oxnard's diverse community, promotes safe neighborhoods, encourages community engagement, and supports our residents in their efforts to improve their quality of life.

FINANCIAL IMPACT

There is no financial impact.

COMMITTEE OUTCOME

This item did not originate in Committee.

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Prepared by: Alexander Nguyen, City Manager

ATTACHMENTS

1. Agreement between the City of Oxnard and GenOn

2. Presentation

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Agreement Regarding Transition Plan for Ormond Beach Generating Station, Funding for Specific Investments in South Oxnard, and Conveyance of Specific Portions of the Ormond Beach Site to City
This Agreement Regarding Plan for Ormond Beach Generating Station, Funding for Specific Investments in South Oxnard, and Conveyance of Specific Portions of the Ormond Beach Site to City (“Agreement”) is made and entered into as of November 18, 2025 (the “Effective Date”) by and between GenOn Holdings, LLC (“GenOn”), a Delaware limited liability company, and the City of Oxnard (the “City,” and each of GenOn and the City individually a “Party” and collectively the “Parties”).

RECITALS
WHEREAS, GenOn, through its wholly-owned indirect subsidiary Ormond Beach Power, LLC (“Ormond Beach Power”) owns and operates the Ormond Beach Generating Station, a natural gas fired power plant that utilizes once-through cooling and which is located within the City’s corporate boundaries;
WHEREAS, on January 21, 2020, the City and Ormond Beach Power entered into the Agreement for Demolition and Remediation of the Ormond Beach Generating Station (together with subsequent amendments, the “Demolition Agreement”), to help facilitate the orderly retirement of Ormond Beach Generating Station, remediation of the related property owned by GenOn (the “Ormond Beach Site”, as that term is defined in the Demolition Agreement between the City and Ormond Beach Power), and a framework for cooperation and advocacy within existing and future regulatory proceedings; WHEREAS, on November 1, 2022, the City and Ormond Beach Power entered into the Agreement to Fund the Development of Ormond Beach Public Access Park (the “Park Agreement”) to facilitate the development of a coastal public access park near the Ormond Beach Site;
WHEREAS, GenOn and the City now wish to enter into an additional agreement to achieve a date-certain closure of the Ormond Beach Generating Station, with GenOn and the City seeking all required regulatory approvals for the elements of a Transition Plan (as defined below) requiring such approvals;
WHEREAS, GenOn and the City wish for that agreement to also address the conveyance of specific portions of the existing Ormond Beach Generating Station property to the City for full coastal access and open space purposes; and 443
WHEREAS, GenOn and the City also wish for that agreement to include funding for specific investments in South Oxnard (if all required regulatory approvals for the elements of the Transition Plan requiring such approvals are obtained), with such total funding to include $1,000,000 for start-up costs for a new South Oxnard-based non-profit legal aid organization to serve low-income residents in the areas of immigration, housing and employment rights law slated to be called Centro Legal de Oxnard (hereafter the “South Oxnard Legal Aid Organization”), $15,000,000 for an endowment to help support the ongoing operations of the South Oxnard Legal Aid Organization, and $29,000,000 for creation of a public facility that serves the South Oxnard Community.

NOW, THEREFORE, in consideration of the foregoing Recitals which are hereby incorporated into the operative provisions of this Agreement by this reference and other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, GenOn and the City agree as follows:

1. Within 30 days after the Effective Date of this Agreement, GenOn and the City shall commence efforts to seek all required regulatory approvals for the elements of the transition plan requiring such approvals including: i) approval to construct a battery or energy storage facility (together with any necessary improvements and infrastructure related to or necessary to operate the battery or energy storage facility, the “Battery Storage Facility”) near the Ormond Beach Generating Station; ii) approval to decommission the Ormond Beach Generating Station at the same time the Battery Storage Facility achieves Commercial Operational Date (“COD”); and iii) approval to continue thermal operations of the Ormond Beach Generating Station until (and no later than) December 31, 2030 and contracted at Strategic Reserve, resource adequacy or other market-based contract rates (with i, ii, and iii collectively referred to as the “Transition Plan”).

2. If the Transition Plan obtains all required regulatory approvals, GenOn, as a good corporate citizen, shall make the following investments specifically for South Oxnard by providing the following funding to the City of Oxnard within the following specific timelines:
a. Within thirty (30) days after Transition Plan obtains all required regulatory approvals, pay $1,000,000 to the City to be used for start-up costs for South Oxnard Legal Aid Organization to serve low-income residents in the areas of immigration, housing and employment rights.
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b. In the first quarter of 2027, pay $15,000,000 to the City so that the City can establish an endowment fund to provide ongoing funding for the South Oxnard Legal Aid Organization.
c. On the first day of the month during the four-year contract term for the operation of the Ormond Beach Generating Station set forth in the Transition Plan, pay the City $416,666.67 a month while Ormond Beach Generating Station is under contract for a four-year period, for a total amount of $20,000,000. d. On the date the Battery Storage Facility achieves Commercial Operational Date, pay the City $9,000,000.

3. The City shall provide affirmative support for the Transition Plan of the Ormond Beach Generating Station units to a new energy resource, including thermal operations extension, in all regulatory proceedings- SACCWIS, CEC, SLC, CPUC, CAISO and with the Governor’s office.

4. If the Transition Plan obtains all required regulatory approvals, GenOn shall convey (or cause Ormond Beach to convey) to the City the portions of the Ormond Beach Generating Station property and the Ormond Beach Site necessary for full coastal access; provided that GenOn identifies suitable land inland to build the Battery Storage Facility. GenOn and the City will work together for GenOn to obtain (at its expense) appropriate interconnected inland real estate and any additional permits/approvals associated with usage of the site for the Battery Storage Facility. The Battery Storage Facility project will still be required to go through the applicable entitlement and environmental review process, and is contingent on obtaining the necessary contracts with the state, utility or similar counterparty in order to move forward.

5. In addition, no later than ninety (90) days after the Battery Storage Facility achieves COD and demolition and remediation of the Ormond Beach Site (per the Demolition Agreement), GenOn shall convey (or cause Ormond Beach to convey) to the City all remaining portions of the Ormond Beach Generating Station land and the Ormond Beach Site not used for Battery Storage Facility. The land conveyed to the City shall not include any wetland mitigation credits (and GenOn shall retain the rights necessary to obtain any wetland mitigation credits).

6. Notwithstanding any language to contrary, GenOn acknowledges and agrees that the day the Battery Storage Facility achieves COD is the day the Ormond Beach Generating Station permanently ceases thermal operations and GenOn begins the decommissioning/ dismantling process. In other words, there shall be no further thermal 445
operation of the Ormond Beach Generating Station on or after the day the Battery Storage Facility achieves COD.

7. This Agreement shall terminate when all of the obligations of this Agreement have been fulfilled.

8. Standard Terms and Conditions.
a. Nothing in this Agreement shall relieve GenOn, or be construed to prevent GenOn from complying with, any of its obligations under any federal, state or local statute, ordinance, code, policy, rule, regulation, order, consent decree, judgment or common law doctrine, and provisions and conditions of permits, licenses and other operating authorizations relating to: (i) pollution or protection of the environment, including natural resources; (ii) exposure of persons, including employees, to hazardous substances or other products, raw materials, chemicals or other substances; (iii) protection of the public health or welfare from the effects of by products, wastes, emissions, discharges or releases of chemical substances from industrial or commercial activities; or (iv) regulation of the manufacture, use or introduction into commerce of chemical substances, including, without limitation, their manufacture, formulation, labeling, distribution, transportation, handling, storage and disposal, including the National Environmental Policy Act (42 U.S.C. §4321 et seq.), the Comprehensive Environmental Response, Compensation and Liability Act of 1980 (42 U.S.C. §9601 et seq.), as amended by the Superfund Amendments and Reauthorization Act of 1986, the Resource Conservation and Recovery Act (42 U.S.C. §6901 et seq.), as amended by the Hazardous and Solid Waste Amendments of 1984, the Hazardous Materials Transportation Act (49 U.S.C. §1801 et seq.), the Toxic Substances Control Act (15 U.S.C. §2601 et seq.), the Clean Water Act (33 U.S.C. §1251 et seq.), the Clean Air Act (42 U.S.C. §7401 et seq.), the Occupational Safety and Health Act (29 U.S.C. §651 et seq.), the Federal Water Pollution Control Act (33 U.S.C. §1251 et seq.), the Safe Drinking Water Act (42 U.S.C. §300f et seq.), and the provisions of any other federal, state or local law, statute, ordinance, or regulation now in effect or hereafter enacted or promulgated which pertains to health, industrial hygiene, or the regulation, protection or remediation of the environment, including, without limitation, ambient air, soil, groundwater, surface water, and/or land use.
b. Breaches; Remedies. The Parties acknowledge that if this Agreement is breached by one Party, the other Party could be irreparably harmed and could not be made whole by monetary damages. Accordingly, each Party, in addition to any other remedy to which that Party may be entitled to by law or in equity, shall be 446
entitled to seek an injunction or similar remedy to prevent a breach or threatened breach of this Agreement by the other Party and an order or injunction compelling specific performance by the other Party of its obligations under this Agreement. In no instance, however, shall the Parties be entitled to monetary damages – unless the breach is a failure to pay the monetary amounts due under this Agreement.
c. Interpretation; Severability. The captions in this Agreement are for convenience only and shall not be considered a part of or affect the construction or interpretation of any provision of this Agreement. As used in this Agreement, words in the singular include the plural and words in the plural include the singular, unless otherwise defined. This Agreement shall not be construed more strictly against one Party than against the other merely by virtue of the fact that it was or may have been prepared by counsel for one of the Parties hereto, it being recognized that both GenOn and City have contributed substantially and materially to the preparation of this Agreement. It is agreed that neither the act of entering into this Agreement nor any payments made pursuant to this Agreement nor any action taken under this Agreement shall be deemed to constitute an admission of any liability or fault on the part of GenOn or the City, nor does it constitute a commitment or agreement, either express or implied, by any or all parties to undertake any further activities outside the scope of this Agreement. If one or more of the provisions of this Agreement or the application thereof shall be held to be invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions or any other application thereof shall in no way be affected or impaired.
d. Assignment; Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the Parties hereto and any successors and assigns of GenOn. In no event shall the respective rights and obligations of City under this Agreement be assignable to any third party. The respective rights and obligations of GenOn under this Agreement shall not be assignable without the prior written consent of City, not to be unreasonably withheld, conditioned or delayed provided that such consent may be withheld if the proposed assignee cannot reasonably demonstrate that it has reasonably sufficient assets to support any outstanding obligations of GenOn under the Agreement. Upon a valid assignment of this Agreement by GenOn pursuant to this Section, GenOn will have no further obligations under this Agreement and the City agrees that it will thereafter only look to GenOn’s assignee for performance of GenOn’s former obligations hereunder..
e. Governing Law; Venue; Jurisdiction; Waiver of Jury Trial. This Agreement shall be governed by, and construed in accordance with, the laws of the State 447
of California, without regard to any otherwise applicable principles of conflicts of laws.

To the extent permitted by applicable law, each Party to this Agreement hereby consents to the exclusive jurisdiction of the state courts of California located in Ventura County or the United States Federal District Court with jurisdiction in Ventura County; waives any objections to such venue, waives personal service of any and all process upon it, consents to service of process by registered mail directed to it at the address outline below in this Agreement, and acknowledges that service so made shall be deemed to be completed upon actual delivery thereof (whether accepted or refused). TO THE EXTENT

PERMITTED BY APPLICABLE LAW, THE PARTIES HEREBY IRREVOCABLY

WAIVE THEIR RESPECTIVE RIGHTS TO A JURY TRIAL OF ANY CLAIM OR

CAUSE OF ACTION BASED UPON OR ARISING OUT OF THIS AGREEMENT,

AND THIS WAIVER SHALL APPLY TO ANY SUBSEQUENT AMENDMENTS, RENEWALS, SUPPLEMENTS OR MODIFICATIONS HERETO.
f. Notice. Any request, consent, notice or other communication to be delivered to a Party hereunder shall be deemed delivered and received when made in writing and transmitted to the applicable Party either by receipted courier service, or by the United States Postal Service, first class registered or certified mail, postage prepaid, return receipt requested, or by email, at the address or addresses indicated for such Party below.

If to GenOn:
7500 San Felipe Street, Suite 750
Houston, TX 77056
Attn: Holly Anderson, General Counsel
Phone: (713) 409-9308
E-mail: [email protected]

If to the City:
305 W. Third Street Suite 100E
Oxnard, CA 93030
Attention: City Attorney
Phone: (805) 385-7483
Email: [email protected]

With a copy to

448
City Clerk
City of Oxnard
300 W. Third Street, 4th Floor
Oxnard, CA 93030
Email: [email protected]

g. Authorization. Any person executing this Agreement on behalf of a Party hereto warrants and represents that he or she has the authority to do so on behalf of the respective Party and has the authority to bind that Party to the performance of its obligations hereunder.
h. Entire Agreement; Amendment. This Agreement constitutes the entire agreement between the Parties hereto, and supersedes all previous promises, proposals, representations, understandings and negotiations, whether written or oral, between the Parties, with respect to the subject matter of this Agreement (other than the Demolition Agreement and Park Agreement). No modification, amendment or supplement to this Agreement shall be binding on the Parties unless written and signed by both Parties’ duly authorized representative.
. i. No Third Party Beneficiaries. This Agreement is solely for the benefit of GenOn, its successors and assigns with respect to the obligations of City under this Agreement, and for the benefit of City with respect to the obligations of GenOn, its successors and assigns under this Agreement. This Agreement shall not be deemed to confer upon or give to any other party any remedy, claim, liability, reimbursement, cause of action, or other right.
j. Counterparts and Electronic Signatures. This Agreement may be executed in multiple counterparts, each of which, when assembled to include an original signature for each Party contemplated to sign this Agreement, will constitute a complete and fully executed original. All such fully executed original counterparts will collectively constitute a single agreement. Hand signatures transmitted by electronic mail are also permitted as binding signatures to this Agreement and shall be deemed to constitute original signatures.

IN WITNESS WHEREOF, the GenOn and the City hereto have each executed this Agreement as of the date first written above.

449
450
Agreement for Transition Plan toward Battery
Storage with a date-certain closure of the
Ormond Beach Power Plant and $45M
corporate investment in South Oxnard
City Council
November 18, 2025
451
2 452

RECOMMENDATION
3 1. That the City Council approve staff’s effort to seek State approval of the proposed four-year agreement to transition Ormond Beach Power Plant to battery storage with $45M of investments in South Oxnard to create a South Oxnard-based non-profit legal aid organization to service low-income residents in the areas of immigration, housing, and employment rights, and to fund the creation of a public facility that serves the South Oxnard community.

2. That the City Council authorize the City Manager or his designee to sign the agreement and associated documents.
453

BACKGROUND
Current Status: plant scheduled to close end of 2026
History of closure schedule:
• 2020 – Extension
• 2023 – Extension
• 2026 -- ?
• 2029 -- ?
4 454

DISCUSSION
5 Transition to Battery Storage with Date-Certain Closure schedule • 2026 – Begin formal planning process for battery storage facility adjacent to power plant (next to electric grid)
• 2026 -- State moves Ormond from closure with extension option schedule to transition with date-certain closure schedule; NO MORE extensions possible.
• Transition schedule = battery storage turns on, power plant turns off permanently and demolition process begins.
455

DISCUSSION
Power Plant company GenOn, in partnership with Oxnard, makes generational investments in South Oxnard: A & B
A. Upon State approval, 2026 – GenOn funds $16M for Oxnard to create a non- profit legal aid in South Oxnard.

B. During term of transition plan, GenOn funds $29M to create public facility that serves South Oxnard.
6 456

DISCUSSION
No Partnership Effort
• 2026 –State does not extend the power plant operation, THE END. • 2026 – State extends the power plant operation; South Oxnard gets nothing.
• 2029 – Potential for yet another extension?
7 457

DISCUSSION
May 2025
8 458

DISCUSSION
9 Trump Energy Department eyes new must-run orders for power plants The White House is concerned the retirement of any power plant able to produce round-the-clock “baseload” power would harm President Donald Trump’s economic goals.

BY ZACK COLMAN | 09/25/2025 01:32 PM EDT
The Trump administration is planning to issue new emergency orders to prevent aging fossil fuel power plants from retiring, ratcheting up the federal government’s intervention into power markets, according to two people with direct knowledge of the efforts.

The Energy Department has used those orders already this year to ensure adequate power generating capacity remains available to meet rising demand. But critics say requiring older, costly coal-powered electricity generation plants to keep operating even if they are unprofitable drives up consumers’ utility bills.

The White House is concerned the retirement of any power plant able to produce round-the-clock “baseload” power would harm President Donald Trump’s economic goals, which include lowering energy prices and building new data centers for artificial intelligence, these people said. 459

DISCUSSION
As of October 2025
10 460

DISCUSSION
Air Toxics “Hot Spots” Information and Assessment Act
(AB 2588)
2024 Annual Report
11 461

DISCUSSION
Why battery storage?
• It’s a component of a clean energy future.
• They will be built where they easiestly plug into the electric grid.
12 462

DISCUSSION
What does South Oxnard get in return?
$16M to create Centro Legal de Oxnard
$29M to create a public facility to serve South Oxnard
13 463

DISCUSSION
$16M to create Centro Legal de Oxnard
A non-profit independent legal aid organization
to serve low-income residents
in the areas of
Immigration, Housing, and Employment rights.
14 464

DISCUSSION
https://www.centrolegal.org/
15 465

DISCUSSION
$29M to create a public facility to serve South Oxnard
The Councilmembers representing Districts 5 and 6
will lead a workshop to gain public input
for the ideal facility to create.

This workshop could commence in 2027.
16 466

DISCUSSION
Even if the City Council approves of this proposal, it still requires approval by the State of California, and that depends on both the State’s determination of electric grid reliability needs balanced against other competing needs over the state budget.

This is a long shot…….
17 467

DISCUSSION

1. Remain on the State’s closure schedule, which has options for extension, and advocate for end of 2026 closure.
 If the State does not mandate an extension, the Plant is decommissioned at the end of 2026.  However, the federal government might intervene and pre-empt or override the State.  If the State mandates another extension, we get nothing, and could be back at this in 2029.

2. Enter into this proposed transition plan with GenOn to achieve a date-certain closure and gain tangible, multi-generational investments for South Oxnard.
18 468
Questions?
469

CITY COUNCIL AGENDA REPORT

REPORTS
AGENDA ITEM NO. M.2

DATE: November 18, 2025

TO: City Council

FROM: Alexander Nguyen, City Manager, (805) 385-7430, [email protected]

SUBJECT: City of Oxnard Commitment To Provide Matching Funds of $600K For One Additional Ventura County Public Defender Attorney Position Over Three Years. (10 minutes)

RECOMMENDATION

That the City Council

1. Commit to provide matching funds of $600K for one additional Ventura County Public Defender Attorney position over three years.

2. Direct the City Manager to enter into an MOU on behalf of the City with the Ventura Public Defender’s Office for a three-year period, not to exceed $600K.

3. Authorize the City Manager to administratively appropriate $200,000 from the General Fund (101) available fund balance for FY 2025-26 after the signature of the MOU with the County of Ventura. (This item did not originate in Committee)

Please click the following link to view the required Measure M pre-recorded presentation video:
https://youtu.be/stejRSV_2p0

BACKGROUND

The Ventura County Public Defender’s Office had recently proposed staffing up in order to provide representation for the County’s residents in immigration proceedings. Thus far, that effort has yet to be funded.

DISCUSSION

According to the Public Defender’s office, the majority of the immigration detainees are Oxnard residents.

If the City Council approves this, the City of Oxnard would match funding for one additional attorney in the Ventura County Public Defender’s Office to provide representation for immigration matters, in the amount not to exceed $200K/year for three years only. The position is one that was proposed by the Public Defender’s office in the Ventura County Board of Supervisors’ report of August 12, 2025, Item 69, page 8:

2202 00219 Attorney III 3.0 3 $161,370.09 - $196,156.29

While this offer has been discussed between the City Manager and the Public Defender, as requested by the City Council, we do not have a proposed agreement at the time of this report’s publication.

Staff supports this proposed investment because the Public Defender’s office can hit the ground running having the legal experience, the law office support structure, experienced senior attorneys providing direction and supervision, and the office is accountable to the public.
470

It is recommended that the City Council vote on whether or not to provide an ‘official offer’ to the County. The ‘match’ means that such an agreement would only be triggered if the County funds the first equal or higher-ranking attorney’s position for this work. Staff also recommends this offer expires June 30, 2026.

Finally, it’s important to emphasize that this legal representation would not assure prevention of deportation; it would help assure legal representation and due process for residents in immigration proceedings.

STRATEGIC PRIORITIES

This agenda item supports the Quality of Life strategy. The purpose of the Quality of Life strategy is to restore and increase quality services and programs that enrich Oxnard's diverse community, promotes safe neighborhoods, encourages community engagement, and supports our residents in their efforts to improve their quality of life.

FINANCIAL IMPACT

If City Council approves the staff recommendation, and if the County of Ventura agrees to the match, this action would reduce the General Fund (101) available fund balance by $200,000 for FY 2025-26. Future fiscal years appropriations will be incorporated through the budget process, according to the terms of the MOU.

COMMITTEE OUTCOME

This item did not originate in Committee.

Prepared by: Alexander Nguyen, City Manager

ATTACHMENTS

1. Presentation

471
City commitment to provide matching funding
for one additional Ventura County
Public Defender Attorney
City Council
November 18, 2025
472

RECOMMENDATION
2 1. That the City Council commits to provide matching funds of $600K for one additional Ventura County Public Defender Attorney position over three years.

2. Direct the City Manger to enter into an MOU with the Ventura Public Defender’s Office for a three-year period, not to exceed $600K.

3. Authorize the City Manager to administratively appropriate $200,000 from the General Fund (101) available fund balance for FY 2025-26 after the signature of the MOU with the County of Ventura.
473

BACKGROUND
The Ventura County Public Defender’s Office had recently proposed staffing up in order to provide representation for the County’s residents in immigration proceedings. Thus far, that effort has yet to be funded.
3 474

DISCUSSION
4 • According to the Public Defender’s Office, the majority of the immigration detainees are Oxnard’s residents.
• If the City Council approves this, the City of Oxnard would match funding for one additional attorney in the Ventura County Public Defender’s Office to provide representation for immigration matters, in the amount not to exceed $200K/year for three years only. The position is one that was proposed by the Public Defender’s office in the Ventura County Board of Supervisors’ report of August 12, 2025, Item 69, page 8:
• 2202 00219 Attorney III 3.0 3 $161,370.09 - $196,156.29 475

DISCUSSION
Staff supports this proposed investment because the Public Defender’s Office can hit the ground running having the legal experience, the law office support structure, experienced senior attorneys providing direction and supervision, and the office is accountable to the public.
5 476

DISCUSSION
This legal representation would not assure prevention of deportation; it would help assure legal representation and due process for residents in immigration proceedings. 6 477
Questions
478

CITY COUNCIL AGENDA REPORT

REPORTS
AGENDA ITEM NO. M.3

DATE: November 18, 2025

TO:

FROM:

SUBJECT: Item Removed from the Agenda

RECOMMENDATION

BACKGROUND

STRATEGIC PRIORITIES

FINANCIAL IMPACT

COMMITTEE OUTCOME

Prepared by:

ATTACHMENTS
None

479

CITY COUNCIL AGENDA REPORT

REPORTS
AGENDA ITEM NO. M.4

DATE: November 18, 2025

TO: City Council

FROM: Javier Chagoyen-Lazaro, Chief Financial Officer, (805) 200-5400, [email protected]

SUBJECT: Sixth Amendment to the Existing Agreement with Tyler Technologies, Inc. for Software as a Services– Agreement No. A-8767-19-IT. (10 minutes)

RECOMMENDATION

That the City Council approve and authorize the Mayor to execute a Sixth Amendment to the Software as a Service Agreement with Tyler Technologies, Inc. (A-8767-19-IT) for the implementation of My Civic Software and the ongoing My Civic annual fees as well as thirty-seven (37) licenses to optimally operate the Enterprise Permitting & Licensing module of the Tyler software, increasing the contract amount by $308,524.00 for a new total agreement amount not to exceed $11,808,524.

(This item did not originate in Committee)

Please click the following link to view the required Measure M pre-recorded presentation video:
https://youtu.be/fwBbwOJGAGo

BACKGROUND

On October 1, 2019, staff brought to Council a five-year Software as a Service (“SaaS”) Agreement with Tyler Technologies, Inc (Tyler) for a new Enterprise Resource Planning (ERP) system that commenced November 1, 2019, and expired on October 31, 2024. The original agreement was approved by the City Council in the amount of $9,117,985 as part of a total $14,893,817 project cost (including $5,775,832 in additional implementation and hardware costs not payable to Tyler) for a five-year term. The agreement included the SaaS maintenance fees, implementation fees, and contingency for the purchase and implementation of the ERP system that would continue to modernize the City’s systems.

On November 17, 2020, staff brought to Council the first amendment to the contract, as well a recommendation that Council delegate authority to the City Manager for future Tyler Technologies deductive amendments. Since the original agreement was approved, there have been five amendments to date with a net impact increasing the contract total by almost $2.4 million, and extending the contract by an additional five years, with the most recent amendment approved by Council on September 17, 2024.

The City continues to implement the new Tyler Enterprise Resource Planning (ERP) software as part of the multi-year City-wide ERP project. During the implementation, as new information becomes available, it is necessary to make adjustments to existing agreements and, in certain cases, issue new ones, to secure the successful implementation of the new ERP.

The City currently uses Accela software solutions to manage the Oxnard 311 App that allows residents to submit service requests and report issues that require City attention, routing the request to the corresponding City department. Accela is no longer actively developing their 311 software application and it is not compatible with Tyler software.

480
During the implementation of the Tyler Enterprise Planning and Licensing (EPL), which will impact building permits, zone clearance permits, business tax certificates and the associated regulatory permits, as well as a number of miscellaneous fees and charges invoiced through general billing in the City’s main ERP system, it has become clear that the City will need these additional licenses to optimally operate the module and the integration with My Civic.

DISCUSSION
Along with the implementation of the ERP, City staff has evaluated options to continue to connect residents, visitors and business owners with City departments through a customized mobile app platform that will provide enhanced civic engagement.

Maintaining the current provider, Accela, would require that the City make additional investment in configuration and creation of interfaces with the new ERP.

The My Civic system provides residents with a mobile app that is already integrated with the new ERP. This would further simplify the process of engaging users and will ease the transition from Accela to the new system.

Exhibit 1 of this report includes the quote for the implementation of My Civic and the ongoing annual fees. Exhibit 2 of this report includes the quote for the annual fees of the additional required licenses.

Based on a comprehensive analysis conducted jointly by City staff and Tyler, it has been determined that the most effective and sustainable solution for the City is to implement the new MyCivic platform for Oxnard 311. This approach provides full compatibility with the Tyler ERP system and avoids the technical and operational limitations associated with developing an interface to the Accela platform, which is ultimately not compatible with the City’s enterprise system architecture.

Upon implementation and rollout of the new application, residents, visitors, and business owners will be able to submit service requests and reports and access the full range of services and resources offered by the City. This enhanced platform will significantly improve accessibility and convenience for the City’s residents and business community.

STRATEGIC PRIORITIES

This agenda item supports the Organizational Effectiveness strategy. The purpose of the Organizational Effectiveness strategy is to reinforce, stabilize, improve, and strengthen the organizational foundation of the City in order to build a modern, high-functioning City government that effectively and efficiently supports the operating departments in providing high-quality services and programs for our residents and businesses.

FINANCIAL IMPACT

There are sufficient funds appropriated within Project C2034 ERP implementation and the IT department professional fees to cover the cost of this amendment for FY 2025-26. For future fiscal years, the annual amounts will be incorporated 481
in the budget process.

COMMITTEE OUTCOME

This item did not originate in Committee.

Prepared by: Javier Chagoyen-Lazaro, Chief Financial Officer

ATTACHMENTS

1. Presentation

2. DRAFT Sixth Amendment Tyler Contract for My Civic and EPL Licenses (A-8767-19-IT)

3. Tyler Technologies 5th Amendment (A-8767-19-IT)

4. Tyler Technologies 4th Amendment (A-8767-19-IT)

5. Tyler Technologies 3rd Amendment (A-8767-19-IT)

6. Tyler Technologies 2nd Amendment (A-8767-19-IT)

7. Tyler Technologies 1st Amendment (A-8767-19-IT)

8. Tyler Technologies Original Contract(A-8767-19-IT)

482
Sixth Amendment to Software as a Service
Agreement A-8767-19-IT with
Tyler Technologies, Inc.

City Council
November 18, 2025
Presented by:

Javier Chagoyen-Lazaro, City of Oxnard
Chief Financial Officer
483
Recommendation 2
That the City Council

1. Approve and authorize the Mayor to execute a Sixth
Amendment to the Software as a Service Agreement
with Tyler Technologies, Inc. (A-8767-19-IT) for the
implementation of My Civic Software and the ongoing
My Civic annual fees; thirty-seven licenses to optimally operate the Enterprise Permitting & Licensing module of the Tyler software, increasing the contract amount by
$308,524.00 for a total agreement amount not to exceed
$11,808,524.
484
BACKGROUND 3
• ERP PROJECT
• 2016 - City issues RFP for new ERP software
• 2019 - City Council award a five year agreement with Tyler Technologies, Inc. for ERP, including project management, implementation support, business process engineering and annual licensing fees for a total of $9,117,985.

Implementation begins.
• 2021 - ExecuTime (Electronic Employee Time Entry) Launched. • 2022 - Core Financials Launched.
• 2025 – Human Capital Management Go-Live
Implementation continues:

Enterprise Planning and Licensing, Enterprise Asset Management and Utility Billing Phases
485
Prior Amendments

1. Bid Management module included in initial contract
removed after initial evaluation

2. Business Process Consulting removed from scope.

3. Addition of Data and Insights platform

4. Reduction in scope of some SaaS modules, Testing and restructuring of SaaS fees saving the city $606,502.

5. Extending the term of agreement for additional five year term, and increase the contract amount by $2,382,015, to a not to exceed amount of $11,500,000.

FIVE PREVIOUS AMENDMENTS 4
486
Amendment 6 – My Civic and Licenses 5
Amendment 3 increases the value of the agreement by $308,504, without changing the existing term of the agreement.
2026 2027 2028 2029 TOTAL
My Civic
One time Implementation Services $35,100 $35,100
Recurring fees $25,000 $25,000 $25,000 $25,000 $100,000 Total My Civic $60,100 $25,000 $25,000 $25,000 $135,100 Licenses
Community Development Suite 15 $169 $30,420 $30,420 $30,420 $30,420 $121,680 Enterprise Permitting & Licensing
Mobile 22 $49 $12,936 $12,936 $12,936 $12,936 $51,744
Total Licenses $43,356 $43,356 $43,356 $43,356 $173,424

Total     $103,456 $68,356 $68,356 $68,356 $308,524

487
Recommendation 6
That the City Council

1. Approve and authorize the Mayor to execute a Sixth
Amendment to the Software as a Service Agreement
with Tyler Technologies, Inc. (A-8767-19-IT) for the
implementation of My Civic Software and the ongoing
My Civic annual fees; thirty-seven licenses to optimally operate the Enterprise Permitting & Licensing module of the Tyler software, increasing the contract amount by
$308,524.00 for a total agreement amount not to exceed
$11,808,524.
488
7 Questions /
Discussion
489
Agreement No. 8767-19-IT
1 SIXTH AMENDMENT TO SOFTWARE AS A SERVICE AGREEMENT

This Sixth Amendment (“Sixth Amendment”) to the Software as a Service (“Agreement”) is made and entered into in the County of Ventura, State of California, on the 18 day of November, 2025, by and between the City of Oxnard, a municipal corporation (“City”), and Tyler Technologies, Inc. a Delaware corporation (“Service Provider”). This Sixth Amendment amends the Agreement entered into on October 19, 2019, by City and Service Provider.

City and Service Provider agree as follows:

RECITALS

WHEREAS, the City requires My Civic software to provide a single point of access for residents, business, and visitors to interact with City services and information, to replace the existing software; and

WHEREAS, the City requires additional licenses to optimally operate the Enterprise Permitting & Licensing Module of the Tyler software; and

WHEREAS, the Parties agree to amend their current Agreement to include the implementation of My Civic, and licenses and the corresponding ongoing fees,

1. The Recitals are incorporated by reference as though fully set forth herein.

2. The not to exceed amount for this Agreement is$11,808,524.

3. The City requires the implementation of My Civic app, which the City will purchase for the costs as set forth in the Sales Quotation attached hereto as Exhibit 1 and incorporated by this reference as though fully set forth herein.

4. The City requires fifteen (15) additional licenses for the Community Development Suite, of the Enterprise Permitting & Licensing Core Software, which the City will purchase for the costs as set forth in the Sales Quotation attached hereto as Exhibit 2 and incorporated by this reference as though fully set forth herein.

5. The City requires twenty-two (22) additional mobile licenses for the Enterprise Permitting & Licensing Extensions, which the City will purchase for the costs as set forth in the Sales Quotation attached hereto as Exhibit 2 and incorporated by this reference as though fully set forth herein.

6. As so amended, the Agreement remains in full force and effect.

[Signatures on next page]
490
Agreement No. 8767-19-IT

AGREEMENT FOR PROFESSIONAL SERVICES (V01/29/15)
2 IN WITNESS WHEREOF, the parties hereto have executed the Amendment on the date first written above.

CITY OF OXNARD TYLER TECHNOLOGIES, INC

☐Luis A. Mc Arthur, Mayor1 Date , Date
☐Libertad Macias, Purchasing Agent 2

, 3 Date
ATTEST:

Lourdes A. López, City Clerk Date
(only if Mayor signs)

APPROVED AS TO FORM:

Stephen M. Fischer, Date
City Attorney (always required)

1 The City Council must authorize and the Mayor must execute any agreement over $220,000. 2 The Purchasing Agent may execute any authorized agreement up to $220,000. 3 The City requires the following for any contract:
● For a corporation, the signatures of the Board President, CEO or Vice President and of the Board Secretary, Assistant Secretary, CFO or Assistant Treasurer;
● For an LLC, the signatures of at least two managers of the LLC (company directors, not lower-level managers); or ● For a partnership, the signature of a partner. If the partnership is a limited partnership, the signer must be a general partner.

If the company has a different structure, or if the above-listed persons are not the appropriate signers, please submit to the City Attorney legally-binding documentation stating who can sign and bind your company. 491
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CITY COUNCIL AGENDA REPORT

REPORTS
AGENDA ITEM NO. M.5

DATE: November 18, 2025

TO: City Council

FROM: Steve Naveau, Human Resources Director, (805) 385-7947, [email protected]

SUBJECT: Resolution Approving the Ratified Tentative Agreement with the Service Employee International Union, Local 721. (10 minutes)

RECOMMENDATION

That the City Council adopt the resolution approving the tentative agreement with the Service Employees International Association, Local 721.

(This item did not originate in Committee.)

Please click the following link to view the required Measure M pre-recorded presentation video:
https://youtu.be/aFnhORhrMFY

BACKGROUND

The City of Oxnard is committed to providing the basic services local residents expect and deserve, supported by administrative and technical staff who primarily work in recreation, public safety, and public works, in a fiscally prudent manner and in a fiscally uncertain state, federal, and business environment.

With effective responsible governance in mind, since May 2025, the City has engaged with Service Employees International Union, Local 721 (SEIU) to negotiate a successor Memoranda of Understanding (MOU).

If this item is approved, approximately 92% (1,371 of 1495.75 allocated positions) of City employees will be under contract, which includes five of the six union groups, in addition to the unrepresented and executive employees. SEIU represents a total of 371 allocated positions within the organization.

Discussion

The City’s primary objectives during bargaining were to remain competitive in the labor market while exercising sound fiscal management for today and into the future, given uncertain actions at the state and federal levels, and with voter- approved Measure O local funding ending soon. With Measure O ending soon, that alone will cause the City to experience a loss of ~$20 million in local funds, which will result in cuts to programs and services. These cuts may be more severe with continued State budget cuts and federal funds no longer being an option. These contracts seek to balance employee needs with the City’s financial realities.

The terms of these agreements, which are from July 1, 2025 through June 30, 2028, achieve both City goals through moderate increases in healthcare contributions, adjustments to salary ranges to stay current in the marketplace, continued support for employee progression within those salary ranges, and one-time cash payments in lieu of cost of living adjustments (COLAs).

Healthcare Contributions
545

In 2019, the City prioritized enhancing its contribution to employee healthcare to reduce high out-of-pocket costs for employees. Instead of wage increases, the City increased healthcare contributions by 50% over three years to align benefits with those offered by comparable agencies.

The current agreement builds on that commitment by increasing the City’s healthcare contribution by 5% annually. With the average HMO premium projected to increase by 6.06% in 2026, this 5% adjustment will help employees maintain their coverage with minimal financial burden. It also ensures the City remains competitive in the labor market.

Salary Range Adjustments

The City conducts regular market surveys to ensure compensation remains competitive. Based on recent salary analysis, an approximate 9% increase to salary ranges during the term of this MOU is appropriate to maintain alignment with peer agencies. An adjustment in the salary range is not the same as an across-the-board salary adjustment. In the short term, this change only affects employees who are at the top of the current salary range.

In-Range Salary Progression/Annual Increase

Employees have historically progressed through their salary range via a 5% annual increase that caps at the top of the salary range. While the City remains committed to rewarding experience with in-range salary progression, these agreements reset the expectation that such increases are automatic and helps deconflate a COLA and an annual increase.

During the term of these contracts, in-range salary progression will continue at a rate of 5% annually for SEIU Employees. However, the City successfully negotiated sunset language with SEIU, which will result in this section ending unless the parties agree to an alternative in the next round of bargaining. This change reflects a more flexible and fiscally responsible approach to compensation.

One-Time Cash Payments

To address inflation without permanently increasing employee wages, the City has agreed to provide annual one-time cash payments during the term of the agreement, consistent with the approach used in the Peace Officers Association contract.

While COLAs and adjusting the salary range increase ongoing financial obligations, one-time payments offer a balanced solution by providing immediate financial support to employees while preserving long-term fiscal sustainability. These one-time payments were made in exchange for the bargaining unit agreeing to eliminate the “in-range salary progression/annual increase” language of their past contracts. SEIU agreed to the language, thereby getting One-Time Cash payments. The cash payments are annual one-time payments of 2% upon Council approval of the agreement, 3% effective the first full pay period of July 2026, and the last payment of 3% in the first full pay period of July 2027.

Signing Bonus

In an effort to bring these negotiations to a conclusion, the City offered four bargaining groups (OMMA, IUOE, IAFF (Fire), and SEIU) two different signing bonuses which were contingent on ratifications occurring in October. The signing bonus for SEIU employees is 2% of base salary. The bonuses are one-time only and are paid the first full pay period following Council approval of the agreements.

STRATEGIC PRIORITIES

This agenda item supports the Organizational Effectiveness strategy. The purpose of the Organizational Effectiveness strategy is to reinforce, stabilize, improve, and strengthen the organizational foundation of the City in order to build a modern, high-functioning City government that effectively and efficiently supports the operating departments in providing high-quality services and programs for our residents and businesses.

FINANCIAL IMPACT

Fiscal Impact

546
The total estimated cost of this package for SEIU Employees for the upcoming 3-year period is $5,835,959. This amounts to approximately 20.03% of total compensation, or 6.86% per year. One-time cash payments during the term of the MOU totaling $2,061,535 do not continue after FY 27-28. As a result, the net ongoing impact of the MOU starting in FY 28-29 is $3,774,424.

Labor Costing Methodology vs. Budget Methodology

As staff has shown in prior MOU-related agenda reports, the financial impact may be depicted in two ways. One methodology is more common for budget and finance professionals, who compare all the financial costs of that contract to the year before the contract becomes effective (Base Year). This methodology compounds the increased costs over the term of the entire contract. In the case of the resolution presented here, this would be comparing the increase in costs in Year 1 to the budgeted cost of the groups in the Base Year, the increase in cost in Year 2 to the budgeted cost of the groups in the Base Year, and the increase in costs in Year 3 to the budgeted cost of the groups once again in the Base Year. Using this methodology, the budget impact in Year 1 will be $1,972,516, the impact in Year 2 will be $3,868,076, and the impact in Year 3 will be $5,835,959, as shown in the chart below.

The other methodology is a year-over-year cost increase, which is what is used predominantly in the labor relations field.

There are jurisdictions within Ventura County that depict their employee costs in this manner. This methodology shows what the increased cost is as compared with the previous year. Using this methodology, the impact in Year 1 will be $1,972,516, the impact in Year 2 will be an additional $1,895,560, and the impact in Year 3 will be a further $1,967,883, for a total impact of $5,835,959 over the 3-year term, as shown in the chart below.

At the completion of the term of the MOU, the ongoing annual increase to the City’s budget will be $3,774,424. This cost represents the continued cost of salaries and health care benefits but removes the one-time cash payments as those would not continue outside the MOU.

As seen in the chart, the dollar costs look different under the two different concepts; however, the cumulative percentage increase is the same.

COMMITTEE OUTCOME

This item did not originate in Committee.

Prepared by: Lauren Bueling, Risk Manager

ATTACHMENTS

1. SEIU TA - Attachment A to Resolution

2. SEIU Resolution 111825
547

3. Presentation

548
549
550
551
552
553

CITY COUNCIL OF THE CITY OF OXNARD

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OXNARD APPROVING

THE TENTATIVE AGREEMENT BETWEEN THE CITY OF OXNARD AND THE SERVICE EMPLOYEES INTERNATIONAL UNION, LOCAL 721 AND

AUTHORIZING THE CITY MANAGER OR DESIGNEE TO TAKE THE NECESSARY

ADMINISTRATIVE ACTIONS TO IMPLEMENT THE AGREEMENT

WHEREAS, the Service Employees International Union, Local 721 is the recognized representative for administrative and technical employees; and

WHEREAS, the City’s Memorandum of Understanding with the Service Employees International Union, Local 721 expired June 30, 2025; and

WHEREAS, representatives of the City met and conferred in good faith with representatives of the Service Employees International Union, Local 721 concerning wages, hours, terms, and conditions of employment for employees in the bargaining unit consistent with their obligations under the Meyers-Milias-Brown Act; and

WHEREAS, the City has reached agreement with the Service Employees International Union, Local 721 which is reflected in Attachment “A” of this Resolution which sets forth the modified terms and conditions of employment for this bargaining unit.

NOW, THEREFORE, the City Council of the City of Oxnard resolves: that the agreement is adopted and the City Manager and/or his designee is directed to perform all acts necessary to implement its terms, including but not limited to executing the Memorandum of Understanding on behalf of the City.

PASSED AND ADOPTED THIS 18th day of November, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

________________________________
Luis A. Mc Arthur, Mayor
ATTEST:

554

Lourdes A. López, City Clerk

APPROVED AS TO FORM:

Stephen M. Fischer, City Attorney

555

MEMORANDA OF UNDERSTANDING -

SERVIC E EMPLO YEES IN TERN ATIO N AL UN IO N ,
LO C AL 7 2 1
Pr esented to: City Council
Lauren Bueling, Risk Manager
November 18, 2025
556
• Purpose
• To adopt successor Memoranda of Understanding (MOU) with the Service Employees International Union, L ocal 721 (SEIU). • This group represents approximately 371 support staff employees. • Employees in this unit consist of recreation, engineers, and administrative support employees throughout all City operations.

BAC KG RO UN D
2 557
The City’s primary objectives during bargaining was to remain competitive in the labor mar ket while exer cising sound fiscal management for today and into the future, given uncertain actions at the state and f ederal levels and with voter approved M easure O local funding ending soon. The Agreements focus on:
• Healthcare Contributions
• Salary Range Adjustments
• In Range Salary Progression
• One Time Cash Payments
• Signing Bonus
ISSUES AD D RESSED D URIN G BARG AIN IN G 3
558
• Medical Plan
• Philosophy – The City should contribute money to a medical insurance plan so that coverage is affordable & treat all bargaining groups the same. • City contribution should attempt to keep pace with annual insurance premium increases to maintain affordability.
• Increasing the City’s healthcare contribution by 5% annually. • 2026 a Family is out of pocket by $219/month for a Blue Shield Trio plan
• Salary Range Adjustments
• Increase salary ranges by approximately 9% over three years. • Increase is based on peer agencies and is intended to maintain competitive salaries.

ISSUES AD D RESSED D URIN G BARG AIN IN G
4 559
• In Range Salary Progression/One Time Cash Payments
• The City has agreed to continue annual in range salary increases during the term of the contracts.
• The City and SEIU have agreed that at the end of the MOU this language will stop.
• This change reflects a more flexible and fiscally responsible approach to compensation.
• In exchange for this sunsetting of current language, the City agreed to provide one time cash in each year of the contract with SEIU employees which is equivalent to 2% of base salary in year one, 3% of base salary in year two, and 3% of base salary in year three.
• One time cash payments are not reportable to CalPERS and do not affect employee’ s base rates of pay.

ISSUES AD D RESSED D URIN G BARG AIN IN G
5 560
• Signing Bonus
• City began bargaining with SEIU on May 12, 2025
• Bargaining unit was offered a signing bonus if they could bring their negotiations to a close and ratify their agreement in October 2025. • SEIU agr eed t o 2% o f pay.

ISSUES AD D RESSED D URIN G BARG AIN IN G 6
561
• Using the budget methodology the cumulative cost in year 3 o f these agreements i s $5,835,959 is an 20.03% increase. • Using labor costing methodology the total is $5,835,959. • Due to the use of One Time cash, the net ongoing impact starting in FY 28/29 is reduced to $3,774,424, or 12.95% . • The cost of these contracts have been assumed in the budget forecasts and as such no additional appropriations are needed.

FISC AL IMPAC T 7
562
• The Labor Methodology illustrates the cost increase in each year independently as a percentage of base compensation.
• The Budget Methodology compounds the increased cost over the term of the entire contract as a percentage of base compensation.

FIS CAL IM PACT (CONT) 8
563

QUESTIONS
9 564

CITY COUNCIL AGENDA REPORT

REPORTS
AGENDA ITEM NO. M.6

DATE: November 18, 2025

TO: City Council

FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]

SUBJECT: Channel Island Harbor Water Quality Update from the Channel Island Neighborhood Council Marine Advisory Committee. (10 minutes)

RECOMMENDATION

That the City Council receive and file an update regarding Channel Island Harbor water quality from the Channel Island Neighborhood Council Marine Advisory Committee.

(Live presentation by the Marine Advisory Committee.)

(Public Works and Transportation Committee approved 3-0 on September 23, 2025)

BACKGROUND

The Channel Islands Harbor is a harbor constructed in the 1960s with abutting commercial and residential development.

In June 2018, an algal bloom occurred in the Harbor. The bloom was followed by widespread low levels of dissolved oxygen in the water. This is presumably related to the bacterial decomposition of algae during warm weather conditions.

The bloom and subsequent low oxygen event may have been caused or made worse by the changes in the Harbor water circulation that occurred after the Mandalay Power Generating Station was decommissioned on March 29, 2018, as mandated by the California State Water Resources Control Board.

Since then, the City of Oxnard (“City”), the County of Ventura (“County”), and residents of the Channel Islands Neighborhood Council (“CINC”), to include a Marine Advisory Committee (MAC), have organized efforts to address water quality issues in the Harbor.

DISCUSSION

On May 7, 2024, the City Council authorized an agreement with Craftwater Engineering Inc to conduct a harbor water quality feasibility study (“Study”). The study is almost complete and anticipated to be completed before the end of this calendar year. As part of the deliverables from this study, there will be recommendations for projects and programs that can be implemented to help address water quality in the harbor as well as roughly defined program tracks to complete the identified projects.

In advance of the finalization of the Study, the MAC has requested to provide some history on the harbor water quality issue and has created the attached video. The video was played at the Public Works and Transportation Committee meeting of September 23, 2025 and can be viewed here. A hard copy of the presentation is attached for reference.

Members of the MAC will be present during the City Council Meeting to present and to answer questions.

STRATEGIC PRIORITIES

565
This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on March 16, 2021.

FINANCIAL IMPACT

There is no direct financial impact to receive and file this report.

COMMITTEE OUTCOME

The Public Works and Transportation Committee approved 3-0 on September 23, 2025 to forward the item to the City Council as a receive and file item.

Please click here to view the September 23, 2025 Public Works and Transportation Committee Meeting recording.

Prepared by: Steve Howlett, Assistant Public Works Director, Anthony Miller, Special Districts Manager

ATTACHMENTS

1. Presentation

566
Oxnard Environmental Challenges
Channel Islands Neighborhood Council (CINC)Marine Advisory Committee (MAC)1September, 2025 Harbor Water Quality
567
Oxnard Environmental Challenges
Channel Islands Neighborhood Council (CINC)Marine Advisory Committee (MAC)2September, 2025 Harbor Water Quality
568
Oxnard Environmental Challenges
Channel Islands Neighborhood Council (CINC)Marine Advisory Committee (MAC)3September, 2025 Harbor Water QualityProblem StatementPotential SolutionsProject StatusAction Items 569
Funding accomplishments•Outreach to Water Board, City, County, State, and Federal representatives, NGOs, VCAILG, to raise awareness & seek funding.•Helped City and County secure $3.2+million State and ARPA funds.•Scientific data for 30 monthly samplings uploaded to CEDEN for Water Board 303(d) List (at no cost to City or taxpayers).•Identified new pollutants and sources.•Researched mitigation options: Source control, BMP treatments and Dilution.•Provided input to RFP for Feasibility Study.•Long Beach Alamitos OTC “fish-friendly” pumping solution: Project Schedule/Costs.•VenturaWaterPureOutfall Project approved by Coastal Commission. Precedent?•Thanks to support from volunteers, City Council, Ventura Board of Supervisors, VCAILG, and government representatives!4Has the CI harbor water quality been degraded since the MGS power plant pumps were shut off?What has caused the degradation?What are mitigation/remediation options?What are other harbors doing?2/29/2024 February 2024 4 570
Harmful Algae Bloom: June 2018
Water quality objective5mg/LSeabridge
Channel Islands Harbor Water Quality | City of Oxnard
571
Remote Sensors Data 202320XX
572
Neighbors complained about algae and brown water at Seabridge and Westport in May 2025 20XX
573
DO below 5 mg/L 64% at Westport June 202520XX
574
9 Stormwater pollution affects Harbor & Ocean Water QualityHarbor Water Quality 9/3/2025
Doris DrainOxnard West DrainJ Street Drain Tsumas Chumash Creek •Source of excessive nutrients, bacteria, and pesticides entering harbor•4,500 acres of urban runoff from Ventura County Watershed MS4 storm drains flow into our ocean.•2,400 acres of agricultural fieldsRed line are MS4 Storm drains:Santa Clara River WatershedChannel Islands Harbor Watershed 575
Storm drains to Edison CanalFifth St Drain Northshore dewateringDoris Drain 9/3/2025Stormwater pollution is harmful to our beaches, ocean and the environment.We must protect our home waters and ocean 576
Drastically impacted after 60 years of operations at Mandalay Generating Station•1.5 billion gallons/month pumped out of the Edison Canal 55,000 Acre Feet per year!- stopped February 2018!]Circulation “masked” the problem Powerplant discharge haltedMandalay Power Plant Intake through Edison Canal (discontinued) Kiddie Beach – long history of water quality impairment X
Seabridge/Westportlimited tidal exchange = poor quality water Harbor Circulation DegradedHarbor Water Quality •Agricultural discharge into Edison Canal now trapped in the Harbor•“Residence Time” increased 3-fold119/3/2025 577
Significant Challenges During Wet Weather
October 26, 2021 0.82 inches rain
Moderate rain brought high bacteria levels into Edison Canal, but not the northern part of the harbor December 15, 2021 1.36 inches rain
Heavy rain caused extremely high bacteria levels in Edison Canal and adjacent to storm drainsHemlockOxnard West•Green 0 -35 MPN •Amber 36 - 104 MPN•Red over 104 MPNEnterococcus bacteria greater than 104 MPN/ 100mL indicates impaired water quality and risk for human contactMPN = Most Probable Number Based in the Water Board's Basin Plan > 104 = Risk for Human Contact
129/3/2025
578
9/3/2025
579
Bifenthrin Levels 2021 - 2023 EPA Chronic Benchmark= 1.3 ng/L

16.020.912.510.610.84.22.4
4/29/2024

8.8 14
580
Permethrin Levels 2021 -2023 EPA Chronic Benchmark= 1.4 ng/L

12.215.39.65.93.22.01.5
154/29/2024

5.3 581
•Impaired Waterways 2024 Integrated Report 303(d) list •The Los Angeles County Regional Water Quality Control District has placed the Edison Canal and Mandalay Bay on its 2024 Impaired Waterways list•MAC volunteers collected additional 30 monthly samples 2021 – 2024•Data was uploaded to CEDEN for Water Board consideration.•TMDLs Total Maximum Daily Load allocationsby 2030•Eutrophication–HAB Harmful Algae blooms, dead zones, fish kills •Promoted by excess nutrients and stagnant water•Pollution not new but “masked” by pumping•Some algae can be toxic to people and marine life Algae growth in the Harbor
Samples exceeded Water Quality StandardsHarbor Water Quality Trash in Edison Canal
Agricultural discharge into Edison Canal169/3/2025•Trash and high levels of bacteria•Discharged from unfiltered storm drains and open ditches•Flows into CIH and Santa Clara River then to the Pacific Ocean 582
CIH – Commercial and Recreational HubHarbor Water Quality•Kiddie Beach, Hobie Beach, Silver Strand surfing•Kayak, Jet Ski, Sailing, SUPs, Parasailing, Electric Boat, Bicycle & Surry Carts rentals•Recreational Sportfishing and Commercial fishing•Farmer’s market, concerts in the park, car shows, holiday events•Restaurants and hotels on the harbor. New Hyatt House Hotel and Restaurant•Karl’s Village at Fisherman’s Wharf•Museums, historic sites•Whale watching, Island Packers tours•Channel Islands Harbor economic impact will increase by 60% with proposed new developments. 400 new jobs and $32 million in new economic output.

Clean harbor and beaches are economic engines and recreational resources that attract neighbors and touristsVisitOxnard.compromotes many fun family attractions in and around Channel Islands Harbor 179/3/2025
583
Harbor Water Quality Study ProjectHarbor Water Quality
•CIH Water Quality Feasibility Study and Implementation Plan•Craftwater Engineering assessing harbor water quality impairment•Deploy Proven Best Management Practices (BMPs)•Invite stakeholders and influencers•City of Oxnard, Ventura County, Farm Bureau, Power Plant owner, permitting agencies, funding sources•Identify BMPs to improve Channel Islands Harbor water quality•Source Controls•Non-structural BMPs•Upstream Structural BMPs•Receiving Water Strategies•MAC will continue to provide support•MAC (Marine Advisory Committee) will continue to provide outreach, research, subject matter expertise•Work with Coastal Commission and other stakeholders Next StepsProject StatusPotential SolutionsProblem StatementRaise awareness to the City Council and ask for support for future funding optionsCraftwater Feasibility Study underway Best Management Practices (BMPs)Ocean water pollution impacts all districts in Oxnard and Ventura 189/3/2025
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Current Status and Action Items
199/3/2025
•Collecting stakeholder feedback on preliminary list of mitigation strategies•Refine identified strategies based on collaborative development/ interested party feedback•Final Mitigation Strategies Analysis Report – September 2025•Finalized strategy and associated data will be documented•Expected benefits and implementation considerations•Implementation Plan – November 2025•Developed after Mitigation Strategies Report•Evaluate and prioritize mitigation strategies•Identify funding sources•Phased approach outline•Implementation Schedule•Plans, specifications, cost estimates•Success Metrics•Oxnard Public Works will recommend the best alternatives to City Council•We need your support to raise funds for proposed solutions. Thank you.

Harbor Water Quality
Public engagement will be incorporated through community meetings and presentations to the Oxnard City Council and Ventura County Board of Supervisors.

Craftwater Engineering - Water Quality Feasibility Study and Implementation Plan Your support needed for follow on projects!
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Stakeholders Responsible for Harbor Water Quality•MANDALAY SOLVERE, LLC – Mandalay Power Plant and Edison Canal owner•Water Quality Control Board – regulates water quality•Ventura County Channel Islands Harbor (WPA)•City of Oxnard – Mandalay Bay/ Oxnard Waterways•City of Oxnard, Port Hueneme – (MS4) storm drains that flow into CI Harbor•Farm Bureau of Ventura County continues to implement BMPs (Best Management Practices) to reduce agricultural runoff that discharges nutrients & pollutants into CIH•National Resource Conservation Services (NRCS) provide funding and BMPs guidance Parties Impacted by Harbor Water Quality•Residentswho live in the CI Harbor•Businessesthat operate in the harbor•Marine life whose survival is in jeopardy•All Harbor visitors & Tourists who enjoy the harborOrganizations That Can Help Oxnard Solve Problem•LA Regional Water Quality Control Board (LARWQCB)•Ventura County•US Army Corp of Engineers – built Harbor and Canal•CAL & Federal EPA – assist in enforcing regulations•CA Coastal Commission•Environmental Groups: Heal the Bay, Santa Barbara Channelkeepers, Nature Conservancy, Surfrider, Wishtoyo/Ventura Coast Keepers, Ocean Protection Council Water Quality Stakeholders and Influencers
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9/3/2025 21
Questions?
www.cineighbors.comwww.Oxnard.org
587

CITY COUNCIL AGENDA REPORT

REPORTS
AGENDA ITEM NO. M.7

DATE: November 18, 2025

TO: City Council

FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected]

SUBJECT: Amendment of the Solid Waste Rates/Fees Ordinance to Change Single Family Residential Rates. (15 minutes)

RECOMMENDATION

That the City Council review and approve the first reading by title only and waive further reading of an ordinance titled:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF OXNARD AMENDING SECTION 19-203(A)(1) OF CHAPTER 19, ARTICLE II, DIVISION 7 OF THE OXNARD CITY CODE PERTAINING TO THE SINGLE FAMILY RESIDENTIAL SOLID WASTE RATES.

(This item did not originate in Committee as it is a continuation of an item previously approved by the City Council on April 16, 2024.)

Please click the following link to view the required Measure M pre-recorded presentation video:
https://youtu.be/e2lXDlw2j4M

BACKGROUND

In 2024, the City Council approved new solid waste rates for the Environmental Resources (ER) Division, which included an infrastructure use fee (IUF) component for single family residential rates (SFR) per the Cost of Service (COS) report. The 2024 staff reports detailing the ER Division rate changes are included as attachments to this report for reference.

As background, in 2017, the City faced a lawsuit alleging the imposition of an earlier IUF in the City’s utility rates was improper. The judge in the case held in part, in his 2021 ruling, that a Vehicle Code section, 9400.8, does not bar IUF transfers to the Street Maintenance Fund, and the City’s IUFs are not prohibited fees or charges for hauling legal loads on streets. The judge further held there is a reasonable possibility the City could impose such an indirect cost-based use fee without offending Proposition 218, and any such constitutional use fee would not violate Vehicle Code section 9400.8.

Based on the 2021 ruling, an IUF was included in the ER Division’s SRF rate in 2024. The IUF component to the SFR rate was separately identified in the COS, and specifically identified in the March 17, 2024 staff report for the new solid waste rates and fees.

On March 4, 2025, staff brought an IUF report to the City Council (staff report attached for reference) informing the City Council of the City’s efforts to comply with the 2021 ruling in regard to including an IUF in the ER Division’s SFR rate.

The report informed the City Council that the IUF amount would be approximately $2M per year and began in January 2025 per the COS. Staff’s position at that time and now is that the IUF in the solid waste rates is consistent with the judge’s 2021 ruling.

In June of 2025, the California Courts of Appeal for the Fourth District held that the City of Redlands’ IUF, embedded in 588
its solid waste rates, violates Vehicle Code section 9400.8. The City of Redlands appealed the ruling to the California Supreme Court, which denied review on August 20, 2025. The appellate ruling is in direct contravention to the 2021 ruling for the City of Oxnard.

DISCUSSION

Since the Redlands case is final, staff has determined the City should abide by the Redlands case holding and remove the IUF from the ER Division’s SFR rate. Accordingly, staff has administratively adjusted the monthly SFR solid waste rates to remove the IUF component as follows:

64-gallon 3-cart service: from $43.23 to $39.63
96-gallon 3-cart service: from $52.11 to $47.76
Extra 96-gallon cart service: from $26.88 to $24.63

This adjustment was made on October 9, 2025 in the utility billing software system, effectuated on October 14th on account invoices, and will be carried forward in future fiscal years since the COS rate changes approved by City Council are in place through fiscal year 28/29. The relevant COS report pages are attached for reference.

The amount of money collected to date for the IUF component of the SFR rate (from January 1, 2025 to October 2025) is roughly $1.7M and remains with the Environmental Resources (ER) Fund, not in the Street Maintenance Fund.

STRATEGIC PRIORITIES

This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.

FINANCIAL IMPACT

A decrease to the Single Family Residential solid waste rate is estimated to decrease ER revenues by approximately $2 million annually. The proposed IUF transfer from ER to the Street Maintenance Fund (105) was to be used for pavement maintenance to address the damage the ER trucks do on City streets. As such, the reduction in Street Maintenance Fund revenue will likely have an impact on expenditures for street paving Capital Improvement Program projects.

COMMITTEE OUTCOME

This item did not originate in Committee as it is a continuation of an item previously approved by the City Council on April 16, 2024.

Prepared by: Victor Zambrano, Administrative Services Administrator Supervisor

ATTACHMENTS

1. Ordinance For Solid Waste Rates and Fees

2. Staff Report March 19, 2024

3. Staff Report April 16, 2024

4. Ordinance 3043

5. Staff Report March 4, 2025

6. Page 12 and 55 of the Oxnard ER Cost of Service Study Report

7. Presentation

589
ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
OXNARD AMENDING SECTION 19-203(A)(1) OF CHAPTER 19,
ARTICLE II, DIVISION 7 OF THE OXNARD CITY CODE

PERTAINING TO THE SINGLE FAMILY RESIDENTIAL SOLID
WASTE RATES.

WHEREAS, in a 2021 court judgment, Ventura County Superior Court Judge Matthew P.

Guasco ruled that Vehicle Code section 9400.8 does not bar an infrastructure use fee component in the City of Oxnard’s solid waste utility rates, because such fees are not prohibited fees or charges for hauling legal loads on streets, and may be transferred to the City’s Street Maintenance Fund; and

WHEREAS, Judge Guasco further held there is a reasonable possibility that Oxnard could impose such an indirect cost-based use fee without offending California Constitution Article XIII D, Section 6, subdivision (b) (aka Proposition 218), and any such constitutional use fee would not violate Vehicle Code section 9400.8;

WHEREAS, in 2024, the City Council approved new solid waste rates for the Environmental Resources Division, which included an infrastructure use fee component for single- family residential rates per the cost of service report; and

WHEREAS, in June of 2025, the California Court of Appeal for the Fourth District held that the City of Redlands IUF, embedded in its solid waste rates, violates Vehicle Code section 9400.8. The appellate case is Rogers v. City of Redlands (2025) 112 Cal.App.5th 667. The City of Redlands appealed the ruling to the California Supreme Court, which denied review on August 20, 2025; and

WHEREAS, the appellate ruling in Rogers v. City of Redlands is in direct contravention to Judge Guasco’s 2021 ruling, therefore, the City is amending its solid waste rate ordinance to be in conformance with the Rogers’ holding by removing the infrastructure use fee from the single- family residential solid waste rates.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF OXNARD DOES ORDAIN AS FOLLOWS:

Part 1. Incorporation of Recitals. The findings and determinations reflected above are true and correct, and are incorporated by this reference as though fully set forth herein as the cause and foundation for the action taken by and through this Ordinance.

Part 2. Codified Amendment. The City Clerk is directed to request that the publisher of the City Code add thereto the amendments listed in Part 3 of this Ordinance to Chapter 19, Article II, Division 7 as set forth below.

Part 3. Section 19-203(A)(1) of Division 7 of Article II in Chapter 19 of the Oxnard City Code is hereby amended to replace the rate chart in subparagraph (A)(1) as follows:

590
Ordinance No.

“SEC. 19-203. MONTHLY SOLID WASTE RATES FOR RESIDENTIAL, COMMERCIAL AND INDUSTRIAL CUSTOMERS.”
The Rates for solid waste services shall be established by ordinance and the rates provided by the City are established and effective during the dates indicated, as follows:
(A) RESIDENTIAL MINIMUM SERVICE REQUIREMENTS. Single Family Dwellings, Single Family Dwellings with less than three units, and Mobile Homes shall each receive a 96-gallon refuse container, a 96 gallon recycle container, and a 96 gallon green / organics waste container that will be serviced once a week. The minimum service requirements for residential and mobile home type dwellings listed herein shall be a 64-gallon refuse container, a 96 gallon recycle container, and a 96 gallon green / organics waste container that will be serviced once a week. Each residential service includes one curbside bulky item collection (up to five household items) per year at no additional charge.
(1) MONTHLY RESIDENTIAL RATES FOR SOLID WASTE, RECYCLING, ORGANICS / GREEN WASTE 3-CART SERVICE.

Service
Type
Frequency Effective
July 1,
2024
Effective
July 1,
2025
October
14, 2025
July 1,
2026
July 1,
2027
July 1,
2028
3 Cart
Service/
64-gallon
1x week $39.33 $43.23 $39.63 $41.69 $42.93 $43.16
3 Cart
Service/
96-gallon
1x week $47.41 $52.11 $47.76 $50.25 $51.74 $52.10
Extra 96
Gallons
Cart
Service
1x week $24.45 $26.88 $24.63 $25.92 $26.70 $26.96

Part 4. Severability. If any section, subsection, sentence, clause, phrase, part or portion of this ordinance is for any reason held to be invalid or unconstitutional by any court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this ordinance. The City Council declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase, part or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, parts or portions be declared invalid or unconstitutional.

Part 5. The City Council exercises its independent judgment and made findings herein above, that this ordinance is not subject to CEQA pursuant to Public Resources Code section 21080(b)(8) and 21083 in conjunction with California Code of Regulations, Title 14, Chapter 3, section 15273 (CEQA does not apply to the establishment, modification, structuring, restructuring, or approval of rates, told, fares, or other charges by public agencies which the public agency makes appropriate findings 591
Ordinance No.

pursuant to this section) , because the activity is covered by the general rule that CEQA applies only to projects that will have a significant effect on the environment. There is no possibility that the passage of this ordinance will have a significant effect on the environment and adoption of this ordinance is exempt from CEQA.

Part 6. Pursuant to Government Code Section 36933(c)(l), the City Attorney was designated to prepare, and the City Clerk published, a summary of this ordinance, and a certified copy of the ordinance was posted in the Office of the City Clerk a minimum of five (5) days before the City Council's adoption of the ordinance.

Part 7. The City Clerk shall certify as to the adoption of this ordinance and shall cause the summary thereof to be published within fifteen (15) calendar days of the adoption and shall post a certified copy of this ordinance, including the vote for and against the same, in the office of the City Clerk, in accordance with Government Code Section 36933. Ordinance No. _________ was first read on November 18, 2025 and finally adopted on December 2, 2025 to become effective on January 1, 2026.

APPROVED AND ADOPTED this ______ day of ______________, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

__________________________________
Luis A. Mc Arthur, Mayor
ATTEST:

________________________________
Lourdes A. López, City Clerk

APPROVED AS TO FORM:

________________________________
Stephen M. Fischer, City Attorney
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Amendment of the Solid Waste Rates/Fees
Ordinance to Change Single Family Residential
Rates
City Council
November 18, 2025
Michael Wolfe
Public Works Director
647
That the City Council review and approve the first reading by title only and waive further reading of an ordinance titled:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
OXNARD AMENDING SECTION 19-203(A)(1) OF CHAPTER
19, ARTICLE II, DIVISION 7 OF THE OXNARD CITY CODE

PERTAINING TO THE SINGLE FAMILY RESIDENTIAL SOLID
WASTE RATES.

RECOMMENDATION 2
648
• In 2017, the City faced a lawsuit challenging a prior Infrastructure Use Fee (IUF) • In 2021, a judge ruled that Vehicle Code §9400.8 does not prohibit IUF transfers, and that a properly structured, cost-based IUF could comply with Proposition 218. • Based on the 2021 ruling, an IUF was included in the ER Division’s single-family residential rate in 2024 approved by the City Council BACKGROUND 3
649
• On March 4, 2025, staff presented an IUF report to the City Council confirming compliance with the 2021 ruling and noting the ER component of the IUF would be approximately $2 million annually • In June 2025, the Court of Appeal ruled that the City of Redlands’ IUF violated Vehicle Code §9400.8, and the California Supreme Court denied review in August 2025, creating a direct conflict with the 2021 ruling supporting Oxnard’s IUF BACKGROUND 4
650
• Since the Redlands’ case is final, staff has determined the City should abide by the Redlands’ case holding and remove the IUF from the ER Division’s SFR rate.
• Accordingly, staff has administratively adjusted the monthly SFR solid waste rates to remove the IUF component as
follows:
• 64-gallon 3-cart service: from $43.23 to $39.63
• 96-gallon 3-cart service: from $52.11 to $47.76
• Extra 96-gallon cart service: from $26.88 to $24.63
DISCUSSION 5
651
• These adjustments were made in October 2025 will be carried forward in future fiscal years since the COS rate changes approved by City Council are in place through fiscal year 28/29. • The amount of money collected to date for the IUF component of the SFR rate (from January 1, 2025 to October 2025) is roughly $1.7M and remains with the Environmental Resources (ER) Fund, not in the Street Maintenance Fund.

DISCUSSION 6
652

1. A decrease to the SFR rates = decrease ER revenues

2. IUF transfer from ER to the Street Maintenance Fund
Used for pavement maintenance to address the damage the ER trucks do on City streets.

3. Reduction in Street Maintenance Fund revenue will likely have an impact on expenditures for street paving Capital Improvement Program projects.

FINANCIAL IMPACT 7
653

QUESTIONS
8 654