DISCUSSION
As of January 2026, the OWTP Reliability Project is 85 percent complete, with anticipated completion in October 2027.
Project challenges have included existing electrical infrastructure, existing SCADA, and coordination with Southern California Edison. The original duration of the Agreement A-8281 was three years. Construction commenced in Fall 2022. The first amendment extended the term to March 31, 2026. However, the recent and extended coordination with Southern California Edison, the additional work required to address design-related issues with the existing electrical infrastructure and SCADA has pushed the project completion out to 2027. Continued construction management and inspection services are required to assist the City in completing the OWTP Reliability Project. This amendment for an additional $1,189,349 continues the daily services Kennedy Jenks provides, including but not limited to:
• Construction contract administration, contractor and design engineer coordination and correspondence, safety and security monitoring, environmental monitoring, contract controls and scheduling, cost estimating, pay application processing, document control (RFI’s, submittals, etc. through Procore), review of record drawings, providing technical support as necessary, assistance with operations and maintenance manuals, change orders, and claims management.
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• Construction inspection services (civil, structural, mechanical, electrical, and instrumentation), including preparation of daily construction reports, photo documentation, ensuring contractor compliance with safety and contract documents, SWPPP inspection, pressure testing, disinfection testing, confirmation of payment requests, development of punch lists, and review of as-builts.
The current and planned City staff workload, combined with the complexity of this project, is such that continued contracted resources are recommended in order to properly manage the construction phase of this project. All City project managers currently have full workloads, and their available time resources would likely be insufficient to take over managing the construction of this project at the level of attention it requires. Additionally, temporary (i.e., military leave) and longer-term (i.e., recent resignation) vacancies of in-house construction project manager positions and Civil Engineers are impacting the team’s workload.
STRATEGIC PRIORITIES
This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.
FINANCIAL IMPACT
The fiscal impact section details a reallocation of funds, with many moving parts, across multiple projects to ensure continued compliance with State Revolving Fund (SRF) requirements, fulfillment of existing contractual obligations, and the accommodation of new funding requests.
In December 2025, the City Council approved a funding realignment to comply with State Revolving Fund (SRF) requirements. This action involved transferring $13.95M in overallocated SRF Fund (617) resources from the OWTP Reliability Project (C2201) and the Gravity Main Improvements Project (C2309) to the Primary Clarifiers & Activated Sludge Tank Project (C1814). This shift ensured that the $88.6M SRF allocation was correctly distributed among SRFeligible projects as designated in state documentation. Subsequent to the December 2025 City Council action, it was the intent to backfill this shift of SRF funds with other Wastewater funding, and this staff report provides the outline for that process.
To maintain project momentum for project C2201 and support ongoing professional construction management, engineering services, and construction costs, staff recommends (1) backfilling the previously reallocated SRF funding with Wastewater Operating Funds (611) and (2) adding additional funding to project C2201 to account for the increase in construction management services. This total of $6.7M comprises ~$5.6M to “backfill” and restore the project’s funding capacity previously approved by the City Council in December 2025 and ~$1.2M in additional funding for construction management services through completion. These resources will be drawn from the Wastewater Operating Fund (611).
• Budget Appropriation Transfer: A transfer of $1.5M within the Wastewater Operating Fund (611) from Wastewater OWTP: Effluent Pump Station Improvements Project (C2235) to OWTP Reliability Project (C2201).
There are sufficient project appropriations totaling $4.8M available for transfer from the Wastewater OWTP:
Effluent Pump Station Improvements Project (C2235). Project C2235 will be in the design phase for the next one and one-half years and does not require the total allocation until the construction phase. • Project Budget Appropriation: An appropriation of $5.2M to the Wastewater Capital Fund (612), funded from the Wastewater Operating Fund (611), for Project C2201.
The Second Amendment to Agreement A-8281 with Kennedy Jenks Consultants, Inc. increases the contract authority by an amount not to exceed $1,189,349, resulting in a total revised contract amount of $5,703,885. 998
Project
Number
Fund Available
Project Balance
Requested
Appropriation
Transfers Revised Available
Project Budget
C2235 611–Wastewater
Ops $ 4,800,000 $ 0 $ (1,500,000) $ 3,300,000
C2201 611–Wastewater
Ops $ 0 $ 5,200,000 $ 1,500,000 $ 6,700,000
COMMITTEE OUTCOME
This item did not originate in Committee, as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.
Prepared by: Morgan Kessler, City Engineer, Jan Hauser, Wastewater Division Manager
ATTACHMENTS
1. A-8281 Second Amendment
2. Original Agreement A-8281 - First Amendmentement & Amendment
3. December 2, 2025 Staff Report
4. Presentation
999
Agreement No. A-8281
SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT (V-01-17-19)
SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
This Second Amendment (“Second Amendment”) to the professional services agreement (“Agreement”) is made and entered into in the County of Ventura, State of California, this ______ day of __________, 20___, by and between the City of Oxnard, a municipal corporation (“City”), and Kennedy/Jenks Consultants, Inc., (“Consultant”). This Second Amendment amends the Agreement entered into on February 16, 2021, by City and Consultant. The Agreement previously has been amended on February 20, 2024, by a First Amendment.
RECITALS
WHEREAS, the City has determined that it is necessary to extend the term of the Agreement in order to maintain continuity of services and to allow sufficient time to complete work associated with existing electrical and SCADA issues, including coordination with Southern California Edison; and
WHEREAS, the Parties mutually agree that it is necessary to increase the Agreement not to exceed amount from $4,514,536.00 to $5,703,885.00, to accommodate the additional time and services required to complete the work; and
WHEREAS, the Parties desire to amend the agreement to include a revised Scope of Services Exhibit-B and the Rates and Costs Exhibit B-1, which reflects the additional time and services required to complete the work;
NOW, THEREFORE, in consideration of the mutual covenants and agreements set forth herein, the parties agree to amend the Original Agreement as set forth in this Amendment.
City and Consultant agree as follows:
1. Pursuant to Section 5, the City is exercising its second option term. The Agreement will be extended for an additional 17.8 months beginning on May 20, 2026 through October 31, 2027.
2. The total agreement amount in Section 6 of the cover page of the agreement is hereby amended from $4,514,536.00 to $5,703,885.00.
1000
Agreement No. A-8281
SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT (V-01-17-19)
3. The reference to the Scope of Services Exhibit-A everywhere it is listed in the agreement is hereby amended to the Scope of Services Exhibit-B. The Scope of Services ExhibitA is hereby disincorporated; instead, the Scope of Services Exhibit-B is attached hereto and incorporated herein by this reference. The effective date of the Scope of Services Exhibit-B, is May 20, 2026.
4. The reference to the Rates and Costs Exhibit B everywhere it is listed in the agreement is hereby amended to the Rates and Costs Exhibit B-1. The Rates and Costs Exhibit B is hereby disincorporated; instead, the Rates and Costs Exhibit B-1 is attached hereto and incorporated herein by this reference. The effective date of the Rates and Costs Exhibit B-1, is May 20, 2026.
5. A Section 38 is created and incorporated into this Agreement after Section 37. This Section 38 is titled “Iran Contracting Act” and the section shall read:
“In accordance with the Iran Contract Act of 2010 (Public Contract Code sections 2200-2208) the City requires that any CONSULTANT that submits a proposal or otherwise proposes to enter into or renew a contract with the City with respect to goods or services of one million dollars ($1,000,000) or more, must certify, that the CONSULTANT is not identified on a list created pursuant to subdivision (b) of Public Contract Code Section 2203 as a person engaging in investment activities in Iran described in subdivision (a) of Public Contract Code Section 2202.5, or as a person described in subdivision (b) of Public Contract Code Section 2202.5, as applicable.
A CONSULTANT is ineligible to enter into any contract with the CITY for goods or services of one million dollars ($1,000,000) or more if the CONSULTANT engages in investment activities in Iran. CONSULTANT must certify that it is not on the list of ineligible vendors prohibited from doing business with the State of California and shall complete the Iran Contract Act Certification attached as the Iran Contracting Certification Exhibit.”
6. As so amended, the Agreement remains in full force and effect. [Signatures on next page]
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Agreement No. A-8281
SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT (V-01-17-19) IN WITNESS WHEREOF, the parties hereto have executed the Amendment on the date first written above.
CITY OF OXNARD KENNEDY/JENKS CONSULTANTS, INC.
☐Luis A. Mc Arthur, Mayor1 Date Keith London, President/CEO Date ☐Libertad Macias, Purchasing Agent 2
Douglas Sawyers, COO 3 Date
ATTEST:
Lourdes A. López, City Clerk Date
(Only if Mayor signs)
APPROVED AS TO FORM:
Stephen M. Fischer, Date
City Attorney (always required)
1 The City Council must authorize and the Mayor must execute any agreement over $220,000. 2 The Purchasing Agent may execute any authorized agreement up to $220,000. 3 The City requires the following for any contract:
● For a corporation, the signatures of the Board President, CEO or Vice President and of the Board Secretary, Assistant Secretary, CFO or Assistant Treasurer;
● For an LLC, the signatures of at least two managers of the LLC (company directors, not lower-level managers); or ● For a partnership, the signature of a partner. If the partnership is a limited partnership, the signer must be a general partner.
If the company has a different structure, or if the above-listed persons are not the appropriate signers, please submit to the City Attorney legally-binding documentation stating who can sign and bind your company.
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2775 North Ventura Road, Suite 202 | Oxnard, California 93036 805-973-5700 | [email protected]
g:\project\2021\2198016.00_oxnard wwtp cm services\02-cntrctsagmts\2.01-primcontract\amendment\oxnard wwtp 2021 reliability improvements amend. request2.docx 12 December 2025
Mr. Timothy Beamon, P.E.
Senior Engineer
Capital Projects Management Public
Works Department
305 West Third Street, East Wing, 2nd Floor
Oxnard, CA 93030
Subject: Amendment Request No.2 for Continued Construction Management and Inspection Services for the Oxnard Wastewater Treatment Plant 2021 Reliability Improvements Project (Agreement No. A-8281)
Dear Tim:
Kennedy/Jenks Consultants (Kennedy Jenks) is pleased to submit this second amendment request for additional/continued construction management and inspection services to assist the City with construction of the Oxnard Wastewater Treatment Plant 2021 Reliability Improvements project. As you know, the first amendment request was developed to get to the construction completion date of September 8, 2025 since that date was unknown when we originally entered into our contract with the City for the project. We have fortunately been able to adjust that budget and currently expect those funds to now be exhausted by the end of March 2026. Currently, based on the Contractor’s October Schedule update, the project is anticipated to be complete in November 2026, with the civil/mechanical work being complete in May 2026. We anticipate both those projects to be pushed at least a month and have included in this amendment completion of the civil/mech work by the end of June 2026 and the remaining work by the end of December 2026. Our scope of services are as follows:
SCOPE OF SERVICE
TASK 1: Project Management
Kennedy Jenks will continue with our project management services including project administration and documentation, tracking project schedule, preparing meeting agendas, conducting meetings, preparing meeting minutes, record keeping, correspondence, invoicing, staffing and grant funding administration.
TASK 2: Construction Document Review (Completed – Not a Part of Amendment Request) TASK 3: Bidding Support Services (Completed – Not a Part of Amendment Request) TASK 4: Construction Administration
Kennedy Jenks will continue with our construction contract administration, contractor and design engineer coordination and correspondence, safety and security monitoring, environmental monitoring, contract controls and scheduling, cost estimating, pay application processing, document control (RFI’s, submittals etc. through Procore), review of record drawings, providing technical support as necessary, assistance with operations and maintenance manuals, and PCO, change order and claims management.
SCOPE OF SERVICES EXHIBIT-B Agreement No. A-8281
Effective May 20, 2026
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Mr. Timothy Beamon, P.E.
City of Oxnard
g:\project\2021\2198016.00_oxnard wwtp cm services\02-cntrctsagmts\2.01-primcontract\amendment\oxnard wwtp 2021 reliability improvements amend. request2.docx TASK 5: Inspection Services
Kennedy Jenks will continue our construction inspection services (civil, structural, mechanical) including preparation of daily construction reports, photo documentation, ensuring contractor compliance with safety and the contract documents, SWPPP inspection, pressure testing and disinfection testing, confirmation of payment requests, development of punch lists and review of asbuilts. Our subconsultants will also continue to provide electrical and instrumentation inspection, soils and materials testing, and welding and coatings inspection.
TASK 6: Equipment & Systems Testing/Startup/Training (Work Not Started – Not a Part of Amendment Request)
TASK 7: Construction Closeout (Work Not Started – Not a Part of Amendment Request)
SCHEDULE
The proposal assumes the scope of services will be extended through June 30, 2026 for the civil/mechanical inspection and through December 31, 2026 for the remaining construction administration and inspection work.
FEE ESTIMATE
The estimated fee for the scope of services described above is $1,189,349 as shown on our fee spreadsheet (attached).
Please contact Bill Yates at (805) 973-5705 with questions or if you would like to discuss our amendment request further.
Very truly yours,
Kennedy/Jenks Consultants, Inc.
Jeffrey T. Savard, P.E. William C. Yates, P.E.
Vice President Sr. Construction Manager
Enclosures
Agreement No. A-8281
1004
Proposal Fee Estimate Tech Advisor/Claims Mgmt Ron Esmilla CLIENT Name:
PROJECT Description: Oxnard WWTP Improvement CM Amendment 2 Proposal/Job Number: Date:
City of Oxnard
December 12, 2025
KJ Sub Sub KJ KJ KJ
Total Labor + Subs +
Classification:
Tech Advisor/Claims Senior Construction
Senior Inspector Todd Tappan (Nightwork)
Senior Electrical &
Cost EstimatingKieran Martin
Total
LaborClear Controls SchedulerNV5 Materials TestingSub-MarkupODCs (Procore)ODCs Markup Total Labor + Subs +
ODCs
PIC/Risk
Management Jeff Savard/Jon Westervelt
Tech Advisor/Claims
Mgmt Ron Esmilla
Senior Construction
ManagerBill YatesResident Engineer Dylan HopkinsSenior Electrical & SCADA InspectorPhil SandersGrant ReportingCatrina PaezProject AssistantTroy SullivanTotalLaborTotalSubsTotalODCs Hourly Rate: $346 $346 $284 $263 $243 $258 $294 $273 $150 Hours Fees Fees Fees 10% Fees 10% Fees Task 1: Program Management
Task 1 Program Management 48 66 80 90 284 $86,734 $0 $9,570 $957 $86,734 $0 $10,527 $97,261 Task 1 - Subtotal 48 66 80 0 0 0 0 90 0 284 $86,734 $0 $0 $0 $9,570 $957 $86,734 $0 $10,527 $97,261 Task 4: Construction Administration
Task 4 Construction Adminstration 306 1544 54 90 1994 $522,352 $18,000 $30,000 $4,800 $0 $522,352 $52,800 $0 $575,152 Task 4 - Subtotal 0 0 306 1544 0 0 54 0 90 1994 $522,352 $18,000 $30,000 $4,800 $0 $0 $522,352 $52,800 $0 $575,152 Task 5: Inspection
Task 5 Inspection 488 1544 2032 $516,936 $0 $0 $516,936 $0 $0 $516,936 Task 5 - Subtotal 0 0 0 0 488 1544 0 0 0 2032 $516,936 $0 $0 $0 $0 $0 $516,936 $0 $0 $516,936 All Phases Total 48 66 386 1544 488 1544 54 90 90 4310 $1,126,022 $18,000 $30,000 $4,800 $9,570 $957 $1,126,022 $52,800 $10,527 $1,189,349 G:\Project\2021\2198016.00_Oxnard WWTP CM Services\02-CntrctsAgmts\2.01-PrimContract\Amendment\Copy of Oxnard OWWTP CM Cost Amendment Proposal 12-10-25.xlsm © 2008 Kennedy/Jenks Consultants, Inc.
Rates and Costs Exhibit B-1 Agreement No. A-8281
Effective May 20, 2026
1005
IRAN CONTRACTING ACT CERTIFICATION
(TO BE EXECUTED AND SUBMITTED WITH THE AGREEMENT)
Public Contract Code Sections 2202-2208
Pursuant to Public Contract Code 2204.(a) A public entity shall require a person that is submits a bid or proposal to,or otherwise proposes to enter into or renew a contract with, a public entity with respect to a contract for goods or services of one million dollars ($1,000,000) or more to certify, at the time an Agreement is signed or renewed, that the person is not identified on a list created pursuant to subdivision (b) of Section 2203 as a person engaging in investment activities in Iran described in subdivision (a) of Section 2202.5 or as a person described in subdivision 9b) of Section 2202.5, as applicable.
To comply with this requirement, please insert your company/entity and Federal ID number (if available) and complete one of the options below. Please note, California law established penalties for providing false certifications, including civil penalties equal to the greater of $250,000 or twice the amount of the contract for which the false certification was made, contract termination and three-year ineligibility to bid on contract in accordance with Public Contract Code section 2205.
OPTION No.1 - CERTIFICATION
I, the official named below, certify I am duly authorized to execute this certification on behalf of the company/entity identified below, and the company/entity identified below is not on the current list of persons engaged in investment activities in Iran created by DGS and is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person or entity, for 45 days or more, if that other person or company/entity will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS in accordance with subdivision
(b) of Public Contract Code 2203.
Company Name/Financial Institution (printed):
By (Authorized Signature):
Printed Name & Title of Person Signing:
Federal ID Number (or n/a):
Date Executed
Executed in the County of in the State of
OPTION No.2 - EXEMPTION
Pursuant to Public Contract Code sections 2203(c) and (d), a public entity may permit a vendor/financial institutionengaged in investment activities in Iran, on a case-by-case basis, to be eligible for, or to bid on, submit a proposal for, or enters into or renews, a contract for goods and services. If you have obtained an exemption from the certification requirement under the Iran Contracting Act, please fill out the information below and attach documentation demonstrating the exemption approval.
Company Name/Financial Institution (printed):
By (Authorized Signature):
Printed Name & Title of Person Signing:
Executed in the County of
Federal ID Number (or n/a):
Date Executed
in the State of
AGREEMENT FOR PROFESSIONAL SERVICES (V0l/29/15)
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20th February
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CITY COUNCIL AGENDA REPORT
REPORTS
AGENDA ITEM NO. N.1
DATE: December 2, 2025
TO: City Council
FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected] SUBJECT: Public Project Agreement 32600204 with Filanc for Primary Clarifiers & Activated Sludge Tank Improvement Project, Specification No. PW 21-17.
RECOMMENDATION
That the City Council approve and authorize:
1. A total of $56,174,906 in Project funds for the Primary Clarifiers & Activated Sludge Tank Improvement Project, Specification No. PW 21-17;
2. The Mayor to Execute an Agreement with Filanc in the amount of $46,812,422 for the Project and approve a Project contingency amount of $4,681,242 (~10%) with Filanc for a total not to exceed value of $51,493,664 for the Project;
3. A Project allocation amount of $4,681,242 (~10%) for engineering, inspection, survey and project management for the Project;
4. A project budget appropriation in the amount $22,579,552 from the Wastewater Bonds/State Revolving Fund (SRF) (617), as well as the corresponding transfers in the Wastewater Capital Fund (612) for the Primary Clarifiers & Activated Sludge Tank Improvement Project (C1814);
5. A project budget appropriation in the amount $5,000,000 from the Wastewater Operating Fund (Fund 611), as well as the corresponding transfers in the Wastewater Capital Fund (612) for the Wastewater Collection Gravity Main Improvements Project (C2309);
6. Project budget unappropriations in the total amount of $18,950,159 from the Wastewater Bonds/State Revolving Fund (SRF) (Fund 617), consisting of $5,000,000 for the Wastewater Collection Gravity Main Improvements Project (C2309) and $13,950,159 for the Oxnard Wastewater Treatment Plant (OWTP) Reliability Project (C2201) as well as the corresponding transfers in the Wastewater Capital Fund (612) in both projects; and
7. A project budget unappropriation in the amount $3,397,350 from the Wastewater Operating Fund (611) and corresponding transfers in the Wastewater Capital Fund (612) for the Primary Clarifiers & Activated Sludge Tank Improvement Project (C1814).
(This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.) Please click the following link to view the required Measure M pre-recorded presentation video:
https://youtu.be/aBGKRKq-kzw
BACKGROUND
The City of Oxnard owns and operates a Water Resource Recovery Facility (WRRF) located at 6001 Perkins Road in Oxnard, California. The facility is a conventional secondary treatment, activated sludge plant, with a design capacity of
31.7 million gallons per day (MGD). The liquid stream processes at the WRRF include screening, grit removal and pumping, primary clarification, interstage pumping, trickling filters, activated sludge treatment, secondary settling, flow 1038
equalization, disinfection, and effluent pumping.
The 2017 Public Works Integrated Master Plan identified the rehabilitation and upgrade of the primary clarifiers and activated sludge process as a high priority. The primary clarifiers were converted from dissolved air floatation tanks in 1975; the mechanical equipment has long exceeded the intended useful life of 25-30 years. The activated sludge tanks were constructed in 1990 and the mechanical equipment has exceeded the intended useful life of 25-30. Additionally, the diffusers and associated pipework were procured from a manufacturer that is no longer in business and replacement parts are unavailable.
The primary clarifier improvements include new odor control, equipment replacement, structural repair, underground piping replacement, paving, and replacement of the primary clarifier building roof. The activated sludge process improvements include new aeration piping and diffusers, instrumentation, controls scheme, process improvements, and structural repair. The improvements will extend the useful life of the facilities by an estimated 25-30 years and improve process efficiency. Additionally, the activated sludge process will be changed, allowing for the future demolition of the trickling filters; also identified in the 2017 Public Works Integrated Master Plan as a top priority, the trickling filters include a portion of the original treatment plant and are not compliant with modern seismic building codes.
The work is tentatively scheduled to begin in Winter 2025 and continue into Winter 2027 (500 working days) absent any delays for supply chain issues, unforeseen site conditions or weather.
On June 4, 2024, the City of Oxnard City Council approved Resolution 15,783, amending the amount of project expenditures to be reimbursed by proceeds from the Clean Water State Revolving Fund for the Wastewater Reliability Improvements Program from $66,700,000 to $88,601,724. The Primary Clarifiers & Activated Sludge Tank Improvement Project construction phase was included in the funded Program.
Capital Improvement Program (CIP) Reference:
Project No. C1814– Primary Clarifiers & Activated Sludge Tank Improvement Project - CIP 2025-2029 - Adopted June 4, 2024– Page 154.
DISCUSSION
The Notice Inviting Formal Bids (NIFB) for the Project was originally published on June 26, 2025, in the local newspaper. Additionally, the NIFB was posted on multiple online platforms, including the City’s website, and distributed directly to 41 contractors who have registered with the City to be notified of Public Project bids within their license category. All bids were opened on October 9, 2025 and the City received the following bids:
Filanc: $46,812,422
Kiewit Infrastructure West Co.: $60,597,050
The lowest bidder is Filanc and its bid is responsive to the City’s NIFB. Following this determination, procurement staff reviewed all documentation received from Filanc and its subcontractors. Procurement staff from the Public Works Department verified possession of required, currently valid licenses, reviewed the federal Occupational Safety and Health Administration (OSHA) website for safety violations, and verified registration with the California Department of Industrial Relations (DIR). Based upon the available information and research performed to date, staff believes that the contractor is capable of satisfactorily completing the project. Thus, staff recommends that the City Council award the contract for this Project to Filanc.
The base bid of the project included work as described in the background section of this staff report. Additionally, the bid packet requested pricing from bidders on possible additive items. These are items that address maintaining operations during construction, coordination with the ongoing OWTP Reliability Project, potential conditions of underground utilities, and potential conditions of the structural rehabilitation. There were a total of five additive items as noted below:
Base Bid Total: $43,825,585
Additive Items: $2,986,837
Total Contract Amount: $46,812,422
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Public Works recommends the City Council approve the project, including the base bid and all five additive items. This will allow:
1. Cleaning of the activated sludge is a labor-intensive process of removing biological growth and is required to complete construction.
2. Temporary bypass pumping is required to maintain operation during construction. This item includes installation and removal of temporary infrastructure.
3. As part of the OWTP Reliability Project the motor control center (MCC) of the primary clarifiers is being replaced. This item includes wiring that could not be designed as the MCC was not installed.
4. Pipeline lining, repair, and replacement has been included due to multiple breaks since the time of design and the unknown condition of the underground facilities.
5. During the bid process multiple requests for information were submitted regarding structural condition and this item was included to account for existing field conditions that do not match as-built drawings.
In addition to the project award amount of $46,812,422, Staff recommends authorizing $9,362,484 for the project, which includes $4,681,242 for project contingency (~10% of the contract costs) and $4,681,242 for the cost for engineering services and City staff (~10% of the contract cost). Engineering services include the following activities during construction: engineering, inspection, survey and project management. These recommendations bring the total estimated cost of the project to $56,174,906.
STRATEGIC PRIORITIES
This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.
FINANCIAL IMPACT
The total cost for this Project is $56,174,906, which includes the construction agreement, construction contingency, and project allocation for items such as construction management, material testing and inspection, and staff time. There are two other staff reports on the December 2, 2025, City Council meeting agenda that cover construction management and inspection services in the amount of $3,781,680, and $1,259,207 to cover engineering services during construction.
The Primary Clarifiers & Activated Sludge Tank Improvement Project (C1814) has an available project budget balance of $18,822,172 from the Wastewater Bonds/SRF Fund (617) and $23,211,419 from the Wastewater Operating Fund (611), a total available project budget balance of $42,033,591. The 2025-29 CIP included the 2023 engineer’s estimate of $40M for construction; however, due to increased construction cost, construction management services, and engineering services during construction have resulted in a greater overall project cost.
An appropriation to Wastewater Bonds/SRF Fund (617) for $22,579,552 is requested for project C1814 to bring the total amount funded through the State Revolving Fund Loan to $41,401,724. Resolution 15,783 made the additional State Revolving Funding available. SRF funds originally appropriated to the Gravity Main Improvements Project (C2309) are being reallocated to Project C1814. This is because project C1814 was advertised as a SRF funded project and C2309 was not due to time constraints. The substitute funding needed for C2309 will be appropriated from the Wastewater Operating Fund (611).
1040
Project Funding Source Available
Budget
Project
Appropriation
Adjustments
Revised Budget
Allocation
611 Wastewater
Operating Fund $23,211,419 -$3,397,350 $19,814.060 Primary Clarifiers & Activated Sludge Tank
(C1814)
617 SRF Fund $18,822,172 +$22,579,552 $41,401,724
TOTAL $42,033,591 $19,182,202 $61,215,793
Project Funding Source Available
Budget
Project
Appropriation
Adjustments
Revised
Budget
Allocation
611 Wastewater
Operating Fund
Wastewater $1,465,236 +$5,000,000 $6,465,236
Collection: Gravity
Main Impr
(C2309)
617 SRF Fund $5,000,000 -$5,000,000 $0
TOTAL $6,465,236 $0 $6,465,236
Project Funding Source Available
Budget
Project
Appropriation
Adjustments
Revised
Budget
Allocation
611 Wastewater
Operating Fund $835,335 $0 $835,335
617 SRF Fund $29,079,643 -$13,950,159 $15,129,484
OWTP Reliability
Impr (C2201)
200/210
State/Fed Grants
Funds
$916,337 $0 $916,337
TOTAL $30,831,315 -$13,950,159 $16,881,156
COMMITTEE OUTCOME
This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.
Prepared by: Timothy Beaman, Assistant Public Works Director
ATTACHMENTS
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1. Agreement 32600204
2. Presentation
1042
Jan Hauser
Wastewater Division Manager
City Council
May 19, 2026
Second Amendment to Agreement A-8281 with
Kennedy Jenks Inc. for
Construction Management Services for the
Oxnard Wastewater Treatment Plant
Reliability Improvement Project PW 20-102
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That the City Council approve and authorize the Mayor to:
1. Execute a Second Amendment to the Professional Services Agreement with Kennedy Jenks Inc. to increase the not-to-exceed amount from $4,514,536 to $5,703,885 and extend the term date to October 31, 2027, for additional construction management services for the Oxnard Wastewater Treatment Plant (OWTP) Reliability Improvement Project (C2201);
2. Authorize a project budget appropriation transfer in the amount of $1,500,000 from the Wastewater OWTP: Effluent Pump Station Improvements Project (C2235) within the Wastewater Operating Fund (611) to the Oxnard Wastewater Treatment Plant (OWTP) Reliability Improvement Project (C2201), for continued professional construction management services, as well as construction costs and engineering support services until the Project is completed; and
RECOMMENDATION 2
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RECOMMENDATION 3
That the City Council approve and authorize the Mayor to:
3. Authorize a project budget appropriation in the amount of $5,200,000 from the Wastewater Operating Fund (611), as well as the corresponding transfers in the Wastewater Capital Fund (612) to the Oxnard Wastewater Treatment Plant (OWTP) Reliability Improvement Project (C2201), for continued professional construction management services, as well as construction costs and engineering support services until the Project is completed. 1045
BACKGROUND 4
The OWTP Reliability Project is a multi-year effort that includes major rehabilitation, replacement, or improvements of:
• Headworks
• Main Electrical Building
• Maintenance Storage Building
• Motor Control Center
• Site Security
• Digester No. 2
• SCADA
• Site Civil
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• Jan 26, 2021: Council approved Agreement A-8281 with
Kennedy Jenks ($3.28M term through Feb 2024) for
construction management OWTP Reliability project
• Key responsibilities Include:
• Project coordination, meetings & communication, inspection oversight, document control, cost/ schedule review, and site coordination
• Feb 20, 2024: Amendment approved increasing NTE to $4.51M and extending term to March 31, 2026
• Extension needed beyond current term due to resignation of key staff and loss of institutional knowledge
BACKGROUND 5
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DISCUSSION 6
• Project is 85% complete
• Scheduled completion is October 2027
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DISCUSSION
7 Project Challenges: • Existing Electrical Issue • SCE coordination • Existing SCADA Issues • Equipment delivery These complications have
extended the construction time
needed for this project,
necessitating the extension of the
associated Construction
Management professional services
agreement.
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DISCUSSION 8
• Project Complexity: The technical demands of the
construction phase require dedicated oversight that exceeds current internal capacity.
• Full Staff Workloads: All existing City project managers are currently at maximum capacity, leaving insufficient time to provide the necessary level of attention this project requires. • Staff Vacancies: Recent resignations of in-house Construction Project Managers and Civil Engineers have thinned the
department's technical expertise.
• Temporary Leaves: Unforeseen absences, such as military leave, have further reduced the available personnel for project management.
• Operational Risk: Relying solely on internal staff during these vacancies would likely result in inadequate management of the construction phase.
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• Project challenges include issues with existing electrical infrastructure, SCADA systems, and coordination with
Southern California Edison
• Original duration of project was 3 years, starting in 2022, however it has now been extended to October 2027 due to design related issues
• Continued construction management and inspection services are required to assist the City in completing the OWTP
Reliability Project. This amendment continues the daily services Kennedy Jenks provides, including but not limited to:
• Full construction management and inspection, coordination, contract administration, cost/schedule control, document management, compliance, testing, and project closeout support DISCUSSION 9
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• The fiscal impact section details a reallocation of funds across multiple projects to ensure continued compliance with State Revolving Fund (SRF) requirements, fulfillment of existing contractual obligations, and the accommodation of new funding requests
• December 2025: Council approved a $13.95M fund 617 reallocation to maintain compliance with State Revolving Fund requirements • 617 Funding was shifted from Projects C2201 and C2309 to Project C1814 to align with the SRF loan agreement; It was the intent to backfill this shift of SRF funds with other Wastewater funding • The backfill for Project C2201 is with Wastewater Operating fund 611 totaling $6.7M
FINANCIAL IMPACT 10
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• This Second Amendment to Agreement A-8281 with Kennedy Jenks Consultants, Inc. increases the contract authority by an amount not to exceed $1,189,349, resulting in a total revised contract amount of $5,703,885.
• Budget Appropriation Transfer of $1.5M within the Wastewater Operating Fund (611) from Wastewater OWTP: Effluent Pump Station Improvements Project (C2235) to OWTP Reliability Project (C2201). • There are sufficient project appropriations totaling $4.8M available for transfer from the Wastewater OWTP: Effluent Pump Station Improvements Project (C2235). Project C2235 will be in the design phase for the next one and one-half years and does not require the total allocation until the construction phase.
• Project Budget Appropriation of $5.2M to the Wastewater Capital Fund (612), funded from the Wastewater Operating Fund (611), for Project C2201.
FINANCIAL IMPACT 11
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QUESTIONS
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