Agenda packet — Pacific Grove City Council, May 17, 2023 (part 2 of 4)

NOTICE OF ADA COMPLIANCE: Pursuant to Title II of the Americans with Disabilities Act (Codified At 42 United States Code Section 12101 and 28 Code of Federal Regulations Part 35), and Section 504 of the Rehabilitation Act of 1973, the City of Pacific Grove does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, disability, age or sexual orientation in the provision of any services, programs, or activities. The City of Pacific Grove does not discriminate against persons with disabilities. City Hall is an accessible facility. A limited number of assisted listening devices will be available at this meeting. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting or provide the requested agenda format.

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HISTORIC RESOURCES COMMITTEE

SPECIAL MEETING MINUTES
Thursday, March 2, 2023, 3:00 P.M.

Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA

1. CALL TO ORDER & ROLL CALL
Members Present: Anton, Bicket, Greening, Grannis, Steres Members Absent: Kleiss

2. APPROVAL OF AGENDA
Chair Anton continued item 9A to the next HRC meeting on March 22, 2023.

On a motion by Member Steres, seconded by Member Bicket, the Committee voted 5-0- 1-1 (Kleiss absent, one vacancy) to approve the agenda as amended.

Motion passed.

3. COMMISSION AND STAFF ANNOUNCEMENTS - None

4. COUNCIL LIAISON ANNOUNCEMENTS
Mayor Peake delivered the following announcements:

City Council practiced a goal-setting exercise where they prioritized environmental stewardship, recreation services, infrastructure and affordable housing for the City.

City Council attended a training with the City Manager.

The Mayor delivered the State of the City Address on Tuesday, February 28, 2023.

City Council approved an amended budget – there is a $1 million dollar surplus.

The COVID-19 State of Emergency was lifted as of February 28, 2023.

5. GENERAL PUBLIC COMMENT
The following members of the public spoke:

Lisa Ciani

CONSENT AGENDA

6. REPORTS FOR INFORMATION ONLY - None

7. REPORTS REQUIRING ACTION - None

REGULAR AGENDA

8. PUBLIC HEARINGS
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A. Architectural Permit (AP) 22-0235 for 312 1st St (APN 006-247-004) Zoning District/General Plan Designation: R-2 / High Density Residential (21.8 du/ac) Coastal Zone: No
Historic Resources Inventory: Yes
CEQA: Categorical Exemption, CEQA Guidelines 15331, Historical Resources Restoration/Rehabilitation
Recommended Action: Approve AP 22-0235 subject to findings, conditions of approval, and Classes 1 and 31 CEQA exemptions.

Reference: Alec Barton, Contract Planner
Alec Barton delivered staff report.

The following members of the public spoke:

Phoebe Choy
Catherine Whitaker
Lisa Ciani
Inge Lorentzen Daumer
Jane Fleischman
On a motion by Member Steres, seconded by Member Grannis, the Committee voted 5-0- 1-1 (Kleiss absent, one vacancy) to continue the item to the April 26, 2023 HRC meeting.

Motion passed.

B. Architectural Permit (AP) & Use Permit (UP) 22-0295 for 236 Cypress Ave (APN 006-302-004)
Zoning District/General Plan Designation: R-1 / Medium Density Residential (12.1 du/ac) Coastal Zone: No
Historic Resources Inventory: Yes
CEQA: Categorical Exemption, CEQA Guidelines 15331, Historical Resources Restoration/Rehabilitation
Recommended Action: Recommend approval of the project to the Planning Commission, subject to the findings, conditions of approval, and Classes 1 & 31 CEQA exemptions.

Reference: Alec Barton, Contract Planner
Alec Barton delivered staff report.

The following members of the public spoke:

John Renz
Gretchen Fletcher
Lyn Israelit
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On a motion by Member Greening, seconded by Member Grannis, the Committee voted 5-0-1-1 (Kleiss absent, one vacancy) to approve the project with direction to reconsider the rear window design.

Motion passed.

9. CONTINUED AND ONGOING BUSINESS
A. Architectural Permit (AP) and Coastal Development Permit (CDP) 22-0305, 129 Forest Avenue, Pacific Grove (APN 006-057-017); Continued from the February 22, 2023, HRC Regular Meeting
Zoning District/General Plan Designation: R-3-PGR / Medium High Density Residential 10 - 20 du/ac
Coastal Zone: Yes
Historic Resources Inventory: Yes
CEQA: Categorical Exemption, CEQA Guidelines 15331, Historical Resources Restoration/ Rehabilitation
Recommended Action: Staff recommends the Historic Resources Committee (HRC) recommend approval to the Planning Commission of the proposed Architectural Permit and Coastal Development Permit (AP/CDP 22-0305), subject to the findings, conditions of approval, and Class 1 and Class 31 categorical exemptions for existing facilities and historical restoration/rehabilitation, respectively.

Reference: Joseph Sidor, Contract Planner
Item continued to the next HRC meeting - March 22, 2023.

10. NEW BUSINESS - None

11. PRESENTATIONS - None

12. NEXT MEETING - March 22, 2023 at 3:00pm

13. ADJOURNMENT – 3:53pm
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HISTORIC RESOURCES COMMITTEE

REGULAR MEETING MINUTES
Wednesday, March 22, 2023, 3:00 P.M.

Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA

1. CALL TO ORDER & ROLL CALL
Members Present: Member Anton, Member Bicket, Member Grannis, Member Greening, Member Kleiss, Member Steres (Arrived at 3:03pm)
Members Absent: None

2. APPROVAL OF AGENDA
Chair Anton moved Item 8B and 8C to the consent agenda and moved Item 9A ahead of 8A.

Due to a noticing error, Items 8 C - G were continued to the next meeting.

On a motion by member Grannis, seconded by member Bicket, the committee voted 5- 0-1-1 (Steres absent; 1 vacancy) to approve the agenda as amended. Motion passed.

Member Steres arrived after approval of the agenda.

3. COMMISSION AND STAFF ANNOUNCEMENTS (City-Related Items Only) City welcomed Garrett McCown to CDD as Assistant Planner.

4. COUNCIL LIAISON ANNOUNCEMENTS
None

5. GENERAL PUBLIC COMMENT
The following members of the public spoke:

Inge L. Daumer
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CONSENT AGENDA

6. REPORTS FOR INFORMATION ONLY
None

7. REPORTS REQUIRING ACTION
A. Minutes of the February 22, 2023 Historic Resources Committee Meeting Reference: Annie Allenbaugh, Office Assistant
Recommended Action: Approve the Minutes of the February 22, 2023 Historic Resources Committee Meeting.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
B. Minutes of the March 2, 2023 Historic Resources Committee Special Meeting Reference: Annie Allenbaugh, Office Assistant
Recommended Action: Approve the Minutes of the March 2, 2023 Historic Resources Committee Special Meeting.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
C. Initial Historic Screening - 524 Crocker Avenue
Zoning District/General Plan Designation: R-1-B-3
Coastal Zone: No Historic Resources Inventory: No
CEQA: Categorical Exemption, CEQA Guidelines Section 15306, Class 6, Information Collection
Recommended Action: Find the property ineligible for the HRI.

Reference: Alec Barton, AICP, Contract Planner
D. Initial Historic Screening - 991 Benito Ct.

Zoning District/General Plan Designation: R-1 / MDR (9.7 du/ac) Coastal Zone: No Historic Resources Inventory: No
CEQA: Categorical Exemption, CEQA Guidelines Section 15306, Class 6, Information Collection
Recommended Action: Find the property ineligible for the HRI.

Reference: Alec Barton, AICP, Contract Planner
On a motion by member Grannis, seconded by member Greening, the committee voted 6- 0-1 (1 vacancy) to approve the consent Agenda.

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REGULAR AGENDA

8. PUBLIC HEARINGS
A. Architectural Permit (AP) and Coastal Development Permit (CDP) 22-0305, 129 Forest Avenue, Pacific Grove (APN 006-057-017); Continued from the February 22 and March 2, 2023, HRC Regular Meetings
Zoning District/General Plan Designation: R-3-PGR / High Density Residential 19.8 du/ac Coastal Zone: Yes Historic Resources Inventory: Yes
CEQA: Categorical Exemption, CEQA Guidelines 15331, Historical Resources Restoration/Rehabilitation
Recommended Action: Staff recommends the Historic Resources Committee (HRC) recommend approval to the Planning Commission of the proposed Architectural Permit and Coastal Development Permit (AP/CDP 22-0305), subject to the findings, conditions of approval, and Class 1 and Class 31 categorical exemptions for existing facilities and historical restoration/rehabilitation, respectively.

Reference: Joseph Sidor, Contract Planner
Chair Anton and Member Bicket recused themselves.

Joseph Sidor delivered staff report. Project architect Bill Medford spoke followed by homeowner Doug White.

The following members of the public spoke:

Shayla Sullivan
Inge L. Daumer
Michelle O.

Jeffrey Becom
Dana Spernawitz, spoke as the historical consultant.

On a motion by member Steres, seconded by member Kleiss, the committee voted 4-0-2- 1 (Anton and Bicket recused; 1 vacancy) to continue the item to the April 26th meeting.

B. Architectural Permit 23-0017 for 155 15th St (006-177-009) Zoning District/General Plan Designation: R-3-PGR/HDR 19.8 Du/ac Coastal Zone: No Historic Resources Inventory: Yes
CEQA: Categorical Exemption, CEQA Guidelines Section 15301, Class I, Existing Facilities Recommended Action: Approve AP 23-0017 subject to findings, conditions of approval, and Classes 1 and 31 CEQA exemptions.

Reference: Laurel O'Halloran, Associate Planner & Economic Development Coordinator Laurel O’Halloran delivered staff report. Bill Medford, project architect gave a project summary, and homeowner Vickie Branton spoke also.

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The following members of the public spoke:

Shayla Sullivan
Lisa Ciani
Jeff Becom
Inge L. Daumer
On a motion by member Kleiss, seconded by member Grannis, the committee voted 6-0-1 (1 vacancy) to continue the item to a date uncertain.

C. Historic Resources Inventory Deletion - 109 15th St.

Zoning District/General Plan Designation: R-3-PGR / HDR 19.8 du/ac Coastal Zone: No Historic Resources Inventory: Yes
Historic Resources Inventory: Yes
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
Recommended Action: Remove the subject property from the HRI.

Reference: Alec Barton, AICP, Contract Planner
D. Historic Resources Inventory Deletion - 120 15th St.

Zoning District/General Plan Designation: R-3-PGR / HDR 19.8 du/ac Coastal Zone: Yes Historic Resources Inventory: Yes
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
Recommended Action: Remove the subject property from the HRI.

Reference: Alec Barton, AICP, Contract Planner
E. Historic Resources Inventory Deletion - 125 15th St.

Reference: Alec Barton, AICP, Contract Planner
F. Historic Resources Inventory Deletion - 111 Fountain Ave.

Reference: Alec Barton, AICP, Contract Planner
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G. Historic Resources Inventory Deletion - 122 Fountain Ave.

Reference: Alec Barton, AICP, Contract Planner

9. CONTINUED AND ONGOING BUSINESS

10. NEW BUSINESS
None

11. PRESENTATIONS
None

12. NEXT MEETING - April 26, 2023

13. ADJOURNMENT – 4:33pm
NOTICE OF ADA COMPLIANCE: Pursuant to Title II of the Americans with Disabilities Act (Codified At 42 United States Code Section 12101 and 28 Code of Federal Regulations Part 35), and Section 504 of the Rehabilitation Act of 1973, the City of Pacific Grove does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, disability, age or sexual orientation in the provision of any services, programs, or activities. The City of Pacific Grove does not discriminate against persons with disabilities. City Hall is an accessible facility. A limited number of assisted listening devices will be available at this meeting. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting or provide the requested agenda format.

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HISTORIC RESOURCES COMMITTEE

REGULAR MEETING MINUTES
Wednesday, December 28, 2022, 3:00 P.M.

Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA

1. CALL TO ORDER & ROLL CALL
Member Present: Rick Steres, Glynis Greening, Jill Kleiss, Jean Anton Members Absent: Nina Grannis

2. APPROVAL OF AGENDA
Item 8G was continued.

On a motion by Member Greening, seconded by Member Steres, the Committee voted 4-0-1-2 (Grannis absent, two vacancies) to approve the agenda.

Motion passed.

3. COMMITTEE AND STAFF ANNOUNCEMENTS (City-Related Items Only)

4. COUNCIL LIAISON ANNOUNCEMENTS

5. GENERAL PUBLIC COMMENT
The following members of the public provided general public comment:

Lisa Ciani

CONSENT AGENDA

6. REPORTS FOR INFORMATION ONLY

7. REPORTS REQUIRING ACTION
A. Minutes from the November 16, 2022 Historic Resources Committee Meeting.

Reference: Alex Othon, Associate Planner
Recommended Action: Approve the minutes as presented.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
B. Initial Historic Screening (IHS) 22-0300 for 170 Sloat Avenue (APN 006-224-009) CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines PGCC 5-17-23

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Section 15378
Recommended Action: Determine the property to be ineligible for the Historic Resources Inventory (HRI) because the property does not exhibit the architectural characteristics of the styles described in Section 7.3 of the General Plan or Section IV of the Historic Context Statement.

Reference: Joseph Sidor, Contract Planner
C. Initial Historic Screening (IHS) 22-0311 for 510 Park St (APN 006-465-003) CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
Recommended Action: Find the property ineligible for the Historic Resources Inventory (HRI).

Reference: Alex Othon, Associate Planner
D. Initial Historic Screening (IHS) 22-0308 for 815 Walnut St (APN 006-631-015) CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
Recommended Action: Find the property ineligible for the Historic Resources Inventory (HRI).

Reference: Alex Othon, Associate Planner
E. Adoption of Resolution 22-04
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
Recommended Action: Adopt Resolution 22-04 detailing actions taken at the November 16, 2022 Historic Resources Committee meeting.

Reference: Alex Othon, Associate Planner
On a motion by Member Steres, seconded by Member Greening, the Committee voted 4-0-1-2 (Grannis absent, two vacancies) to approve the Consent Agenda with the following amendments:

Item 7B was pulled from the Consent Agenda and placed on the Regular Agenda as the new Item 8G.

Motion passed.

The following members of the public commented:

Inge Lorentzen Daumer
Lisa Ciani

REGULAR AGENDA

8. PUBLIC HEARINGS
A. Deletion of 110 13th (APN 006-183-005) from the City's Historic Resources Inventory (HRI).

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
Recommended Action: Remove the property from the Historic Resources Inventory.

Reference: Alex Othon, Associate Planner
Member Greening recused herself from Regular Agenda Items A – D, HRI Deletions.

The following members of the public commented:

Jeffrey Becom
Lisa Ciani
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Inge Lorentzen Daumer
On a motion by Member Steres, seconded by Member Kleiss, the Committee voted 2-1-1-1-2 (Greening recused, Grannis absent, two vacancies) to retain the property on the HRI.

No action taken due to lack of quorum.

B. Deletion of 112 13th St (APN 006-183-006) from the City's Historic Resources Inventory (HRI).

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
Recommended Action: Remove the property from the HRI.

Reference: Alex Othon, Associate Planner
The following members of the public spoke:

Jeffrey Becom
Lisa Ciani
Inge Lorentzen Daumer
On a motion by Member Steres, seconded by Member Kleiss, the Committee voted 3-0-1-1-2 (Greening recused, Grannis absent, two vacancies) to retain the property on the HRI.

Motion passed.

C. Deletion of 113 14th St (APN 006-183-014) from the City's Historic Resources Inventory (HRI).

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
Recommended Action: Remove the property from the HRI.

Reference: Alex Othon, Associate Planner
On a motion by Member Steres, seconded by Member Kleiss, the Committee voted 2-1-1-1-2 (Greening recused, Grannis absent, two vacancies) to retain the property on the HRI.

No action taken due to lack of quorum.

The following members of the public spoke:

Jeffrey Becom
Lisa Ciani
Inge Lorentzen Daumer
D. Deletion of 114 Carmel Ave (APN 006-184-005) from the City's Historic Resources Inventory (HRI).

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
Recommended Action: Remove the property from the HRI.

Reference: Alex Othon, Associate Planner
The following members of the public spoke:

Jeffrey Becom
Lisa Ciani
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Inge Lorentzen Daumer
On a motion by Member Steres, seconded by Member Kleiss, the Committee voted 3-0-1-1-2 (Greening recused, Grannis absent, two vacancies) to remove the property from the HRI and consider for the Neighborhood Character List.

Motion passed.

E. Renewal of the Historic District Formation Subcommittee.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
Recommended Action: Renew the Historic District Subcommittee for another six (6) months, to run through June, 2023.

Reference: Alex Othon, Associate Planner
Member Greening returned to the meeting.

On a motion by Member Greening, seconded by Member Kleiss, the Committee voted 4-0-1-2 (Grannis absent, two vacancies) to renew the subcommittee.

Motion passed.

F. Formation of Neighborhood Character Subcommittee
CEQA: Does not constitute a “Project” per California
Environmental Quality Act Guidelines Section 15378
Recommended Action: Form a Neighborhood Character subcommittee and staff it with two members of the HRC.

Reference: Alex Othon, Associate Planner
The following members of the public spoke:

Jeffrey Becom
Lisa Ciani
Inge Lorentzen Daumer
On a motion by Member Steres, seconded by Member Greening and Member Kleiss, the Committee voted 4-0-1-2 (Grannis absent, two vacancies) to form the subcommittee.

Motion passed.

On a motion by Chair Anton, seconded by Member Kleiss, the Committee voted 4-0-1-2 (Grannis absent, two vacancies) to have the subcommittee staffed by Chair Anton and Member Greening.

Motion passed.

G. Architectural Permit (AP) & Use Permit (UP) 22-0312 for 542 Lighthouse Avenue (APN 006-173- 001)
CEQA: Categorical Exemption, CEQA Guidelines Section 15301, Class I, Existing Facilities Recommended Action: Continue this item to a date uncertain Reference: Alex Othon, Associate Planner
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This item is continued to a date uncertain.

G. Initial Historic Screening (IHS) 22-0300 for 170 Sloat Avenue (APN 006-224-009) CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
Recommended Action: Determine the property to be ineligible for the Historic Resources Inventory
This is the new Item 8G.

The following members of the public spoke:

Inge Lorentzen Daumer
Lisa Ciani
Jeffrey Becom
On a motion by Member Steres, seconded by Member Kleiss, the Committee voted 2-2-1-2 (Grannis absent, two vacancies) to find the property ineligible for the HRI.

Motion failed.

On a motion by Member Kleiss, seconded by Member Greening, the Committee voted 3-1-1-2 (Grannis absent, two vacancies) to find the property ineligible for the HRI.

Motion passed.

9. NEW BUSINESS

10. CONTINUED AND ONGOING BUSINESS
A. Deletion of 111 12th St (APN 006-184-013) from the City's Historic Resources Inventory (HRI). (This item was continued from the November 16, 2022 HRC Special Meeting).

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
Recommended Action: Remove the property from the HRI.

Reference: Alex Othon, Associate Planner
Member Greening recused herself.

The following member of the public spoke:

Lisa Ciani
Jeffrey Becom
Inge Lorentzen Daumer
On a motion by Chair Anton, seconded by Member Steres, the Committee voted 3-0-1-1-2 (Greening recused, Grannis absent, two vacancies) to remove the property from the HRI and consider for the Neighborhood Character List.

Motion passed.

B. Receive an Oral Report from the Historic District Formation Subcommittee. (This item was continued from the October 26, 2022 meeting).

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Reference: Alex Othon, Associate Planner
Recommended Action: Receive an Oral Report from the Historic District Formation Subcommittee.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
Member Greening returned to the meeting.

Report Received.

The following members of the public spoke:

Lisa Ciani

11. PRESENTATIONS

12. NEXT MEETING - January 25, 2022

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Agenda No. 10 C

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Diana Godwin, Library Manager
MEETING DATE: May 17, 2023
SUBJECT: Library Board Minutes: March 13, 2023
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION
Receive minutes.

Attachments
LAB Minutes March 2023
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LIBRARY ADVISORY BOARD

REGULAR MEETING
Monday, March 13, 2023, 4:00 P.M.

City Council Chambers, City Hall
300 Forest Avenue, Pacific Grove 93950

MINUTES
CALL TO ORDER/ROLL CALL – 4:07 pm. Attending: Library Director Diana Godwin; Board members Carla Nielson, Tama Olver, Alysia Perez, Mary Ann Whitten; City Council Liaison Lori McDonnell. Absent: None.

Member of the public: Inge Lorentzen Daumer.

The meeting was called to order and conducted by Vice Chair Mary Ann Whitten who announced that Chair Heather Lazare has resigned for personal reasons and a new member will be appointed from recent applicants. Election of new officers will be deferred until the appointment has been made.

Whitten asked newly-appointed members to introduce themselves. Carla Nielson noted that she is a long-time supporter of the Library and has a background in corporate marketing and education. Alysia Perez is also a long-time supporter and has a background in research. She looks forward to applying her experience in program development and delivery.

1. ABOUT THE LIBRARY ADVISORY BOARD Vice Chair Whitten noted that a reading and discussion of the mission would be deferred to the next meeting when full board membership could be present.

2. ELECTION OF OFFICERS Vice Chair Whitten noted that election of officers would be deferred to the next meeting when full board membership could be present. She asked board members to consider their interest in serving as Chair, Vice Chair, or Secretary.

3. AB 2449 - TELECONFERENCE RULES FOR ATTENDANCE AT MEETINGS OF LEGISLATIVE BODIES Vice Chair Whitten noted that guidelines for public board and commission meetings in California have been updated because of changes in the state of emergency for COVID.

Meetings of the board will be in-person and take place in City Council Chambers using a hybrid format to provide the option of remote attendance by the public.

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4. APPROVAL OF AGENDA Motion: Approve the agenda for the 3/13/23 meeting.

Olver/Nielson. Passed unanimously 4/0/0.

5. COMMISSION AND STAFF ANNOUNCEMENTS
Library Director Godwin noted:

A. Interviews will take place in the next week for a 30-hour clerk.

B. Children’s programs

1. Regular programs have been well-attended

2. A new partnership with Robert Down School will involve crafts and partnerships with the Museum of Natural History. Mary read at the school for Book Week.

C. Teen programs

1. A March Bingo Challenge

2. Poetry festival 4/1, 1-4 pm

3. Acting Foolish with Patrice Vecchione will take place with help from Youth Ambassadors
D. Gallery Programs

1. Gateway show attendance was down and attendance for the Padre Trails Camera Club was up.

E. Poet’s Perch

1. Ben Jealous talk is scheduled for 3/13

2. Barbara Mossberg is scheduled for Women’s History Month on 3/17

3. April has a full month of poetry events: Alka Joshi book launch 4/7 & meet the author (first since before COVID), Ava Homa 4/20, Ava Home, Lee Herrick 5/5

4. Considering youth poets in June and music in July

5. The theme for the fall series will be “I Sing Myself,” poets influenced by Walt Whitman; opening reception scheduled for 10/6

6. Considering setting up a membership table, providing bookselling and refreshments for events. Capacity of the Museum for events is 195.

F. Youth ambassadors

1. A new group will start 4/1.

2. Teen tech has been well-received, however may not happen in March G. The mobile library vehicle (MOVe) was received February 22 after delays. CAD drawings and fabrication for modifications are underway. Received estimates for vehicle wrap.

Vice Chair Whitten noted:

A. Board members to be thinking about possible projects for the board as well as areas where they might be interested in serving. Perez suggested an overall review of Library services for new board members.

6. COUNCIL LIAISON ANNOUNCEMENTS
Councilmember McDonnell noted:

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A. The special event calendar for the city was approved on 2/15 B. A subcommittee has been formed regarding historical designation for the NOAA building
C. Working with NOAA on a revised city ordinance regarding drones D. Considering automatic vehicle registration identification for security E. Approved a revised parklet program
F. Seeking consulting help for the housing element of the general plan

7. PUBLIC COMMENT
Member of the public Inge Lorentzen Daumer noted that the public was unable to hear comments of board members who were not properly using the microphones.

8. APPROVAL OF THE MINUTES
Motion: Approve the minutes of the January 9, 2023, meeting. Olver/Perez. The motion passed unanimously 4/0/0.

REGULAR AGENDA

9. UNFINISHED AND ONGOING BUSINESS
A. Welcome to our Youth Ambassador Mary Ann Whitten introduced Caitlin Botes , President of the Youth Ambassadors and invited her to make comments. Botes noted that she planned to attend every other meeting of the board. There are 15 Youth Ambassadors whose role is to support nonprofits while providing real-world experience for youth. She sees opportunity for advancing the connection of teens with the Library, for example the proposed youth poetry event. She proposed a subcommittee of the board focused on teens.

B. Non-monetary donations Whitten suggested a subcommittee regarding recognition for non-monetary contributions, such as a lifetime of service, to the Library and suggested formation of a subcommittee. Olver expressed willingness to serve.

10.NEW BUSINESS
A. Library Art Collection Godwin noted that Christine’s inventory of art is complete. There are a small number of items that are candidates for deaccessioning.

Public comment: Daumer noted that public comment should be sought for each agenda item and specifically commented that community members with institutional memory may be able to provide history for some of the items.

ADJOURNMENT – 4:54 pm.

Next Meeting: March 13, 2023 at 4pm, via Zoom.

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Agenda No. 11 A

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Lori Frati, Management Analyst
MEETING DATE: May 17, 2023
SUBJECT: Hospitality Improvement District (HID) program for Fiscal Year 2023-24 CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION
Hold a public hearing to determine whether a majority written protest to the proposed annual district assessment is received.

1. If no majority protest is determined, adopt the resolution to approve the annual report, levy the annual assessment, approve the program for Fiscal Year 2023-24, appoint the HID Advisory Board, and authorize the City Manager to execute an agreement with the Pacific Grove Chamber of Commerce to administer the HID budget.

2. 3. Alternatively, discuss and take other actions related to this item.

DISCUSSION
In November 2007, the City established the Hospitality Improvement District (HID), appointed an advisory board, and established an assessment for the District.

On October 29, 2018, City Council adopted Resolution No. 18-039, granting the City of Monterey to include the City of Pacific Grove in the Monterey County Tourism Improvement District (MCTID).

On November 28, 2018, Council adopted Resolution No. 18-047, amending the Hospitality Improvement District assessment, effective January 1, 2019. This amendment allowed Pacific Grove to equally bifurcate the original assessment. Under this new structure, the HID assessment of $2.00 per night for full-service lodging establishments at $1.00 per room night for all others, will be transferred to the Pacific Grove Chamber of Commerce. Resolution 12-014 defines full service lodging accommodations as “…generally mid-price, upscale or luxury hotels with a restaurant, lounge facilities and meeting space as well as minimum service levels, often including bell service and room service.

These hotels report food and beverage revenue”. Pacific Grove currently has no full-service hotels or bed and breakfast establishments. HID assessment revenues are exclusively used for the support and benefit of the hospitality economy of Pacific Grove.

The separate MCTID assessment approved for levy in January 2019, is due to expire on December 31, 2023. On February 1, 2023, Council adopted Resolution No. 23-001, granting consent to the City of Monterey to renew the Monterey County Tourism Improvement District (MCTID) for current year and future years.

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future years.

At its April 19, 2023, meeting, the City Council approved a resolution of intent to levy the HID assessment for FY 2023-24 and set a public hearing for May 17, 2023 to consider the levy. California Streets and Highways Code Section 36525 provides that the District shall not be formed if written protests are received from the owners of businesses in the proposed area that will pay 50 percent or more of the assessments proposed to be levied. Staff advertised the public hearing pursuant to relevant State and Municipal Code sections. Staff has received no protest petitions as of this writing.

Pursuant to State law and City Council Resolution 07-044, which formed the HID, an Annual Report is required that reports on District revenues and expenditures, proposes a budget for Fiscal Year (FY) 2023-24, and requests the levy of an assessment for FY 2023-24.

The Pacific Grove Chamber of Commerce annual report (Attachment 1) reports on District revenues and expenditures for FY 2022-23, proposes a budget for FY 2023-24, and requests the levy of an assessment for FY 2023-24. No changes to HID boundaries are recommended for FY 2023-24. City Council Resolution 07-044 (Attachment 2) outlines the requirements for levying the annual assessment for the District. The terms of the Resolution have been met as indicated by the specific points of compliance set forth below:

Process for Advisory Board Appointment: Per the Resolution, the Chamber of Commerce facilitated a noticing of all properties in the HID and a meeting of the HID Advisory Board to fill Advisory Board seats that will expire on June 30, 2023. Results of the election from the Chamber of Commerce are included in the report, with the following recommended Advisory Board for next year:

Fady Hannah - Lighthouse Lodge and Cottages (Advisory Board Chair Seat), term expires June 30, 2024
Michael Grech - Monterey Peninsula Inn, term expires June 30, 2024 Amy Hanmer-Wheeler - Gosby House & Green Gables Inn, (Advisory Board Seat) term expires June 30, 2025
Robert Boerner - Pacific Gardens Inn, term expires June 30, 2025 As stated in the ordinance that created the HID, “a conference facility”, in reference to Asilomar Conference Grounds, will have one representative on the board at all times. Enos Esquivel, of Asilomar will be the board member on the HID representing the conference facility.

Agreement with Chamber of Commerce for Services (Attachment 3): The City will sign an agreement with the Chamber of Commerce to administer the HID program in compliance with the plan approved by the City Council. Any unspent revenues will be retained by the Chamber for performance of the FY 2023-24 agreement.

Chamber of Commerce Financial Reporting: The FY 2022-23 HID report from the Chamber includes HID expenditure activity for current fiscal year to January 31, 2023.

Proposed FY 2023-24 HID Program. The City of Pacific Grove estimates a total of $244,000 will be distributed to the HID in FY 2023-24; however, this amount may be amended based on transient occupancy revenues within the fiscal year. The estimated revenue of $244,000, in addition to the carry-overbalance of $20,000, brings the budget to 264,000.

The HID Advisory Board recommends allocating HID assessment revenues for the following projected FY 2023-24 expenditures:

Proposed HID Expenditure Budget FY 2023-24
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Proposed HID Expenditure Budget FY 2023-24
Bookkeeping $4,800
Staffing $84,000
Marketing/Advertising $106,000
Miscellaneous $4,680
Lease and Property Exp. (Visitor Center) $48,120
Operating Expenses (Visitor Center) $12,000
Technology $2,000
Landscaping $2,400
Total $264,000

OPTIONS

1. Decline to adopt the Resolution.

2. Adopt a modified Resolution.

3. Provide alternative direction.

FINANCIAL IMPACT:

The City acts as the administrative pass-through to the HID. Assessment revenues may only be used for HID purposes; and will reflect the actual amounts collected.

FOCUSED PRIORITY AREA: Not Applicable.

Attachments
Resolution 23-001 MCTID
Chamber Annual Report
HID Resolution 07-044
HID Agreement with Chamber FY 23-24
HID Resolution
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1 RESOLUTION NO. 23-001

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFIC GROVE,

GRANTING CONSENT TO THE CITY OF MONTEREY TO RENEW THE

MONTEREY COUNTY TOURISM IMPROVEMENT DISTRICT (MCTID)
WHEREAS, the City of Monterey initially created the MCTID in 2006 under the Parking and Business Improvement Area Law of 1989; and
WHEREAS, the MCTID was converted in 2019 under Property and Business Improvement District Law of 1994 by Resolution No. 18-147 for a five (5) year term, which ends December 31, 2023; and
WHEREAS, the City Council of the City of Monterey has requested consent to renew the MCTID in the City of Pacific Grove with adoption of Monterey City Council Resolution No. 22-169, dated December 20, 2022;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Pacific Grove, that:

Section 1: The above recitals are true and correct.

Section 2: The City of Monterey is hereby granted consent to include the City of Pacific Grove in the MCTID, for the renewal of the MCTID and future renewals.

Section 3: The City Clerk is hereby directed to transmit a certified copy of this Resolution to the Clerk of the City of Monterey City Council.

Section 4: This Resolution is effective upon its adoption.

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE this 1
st day of February, 2023 by the following vote:

AYES: Mayor Peake, Mayor Pro Tem Smith, Councilmembers Amelio, Beck, Coletti, McDonnell and Poduri.

NOES: None.

ABSENT: None.

APPROVED:
_______________________________
BILL PEAKE, Mayor
DocuSign Envelope ID: CF1A6DD6-C3C3-4D5F-BD51-01535B3B787A PGCC 5-17-23

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2 ATTEST:

DATED:_______________________
_______________________________
SANDRA KANDELL, City Clerk
APPROVED AS TO FORM:
_______________________________
BRIAN A. PIERIK, City Attorney
DocuSign Envelope ID: CF1A6DD6-C3C3-4D5F-BD51-01535B3B787A 2/7/2023
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Jul 1, 22
ASSETS
Current Assets
Checking/Savings
Mechanics Bank 72,737.80
Total Checking/Savings 72,737.80
Total Current Assets 72,737.80
TOTAL ASSETS 72,737.80

LIABILITIES & EQUITY
Liabilities
Current Liabilities
Other Current Liabilities
Due to/from Chamber 6,404.62
Total Other Current Liabilities 6,404.62
Total Current Liabilities 6,404.62
Total Liabilities 6,404.62
Equity
C/Fwd from Prior Year -260,000.00
Retained Earnings 326,333.18
Total Equity 66,333.18
TOTAL LIABILITIES & EQUITY 72,737.80
11:27 PM Pacific Grove Hospitality Improvement
03/05/23 Balance Sheet
Cash Basis As of July 1, 2022

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Pacific Grove Hospitality Improvement District
Profit & Loss Budget Overview
July 2023 – June 2024
Ordinary Income/Expense July 2023 – June 2024
Income
Carried Forward Prior Year $ 20,000
Projected Income 244,000
Total Operating Budget $264,000

Expenses
Bookkeeping $ 4,800
Marketing/Advertising
Marketing Opportunities 30,000
Marketing Support Events 10,000
Online/Website Marketing 22,000
Print Media 20,000
Promotion and Signage 8,000
Branding, Research & Development 16,000
Total Marketing/Advertising $106,000
Tourist Center
Lease 42,200
Lease Insurance 1,700
Real Estate Taxes 4,220
Landscaping 2,400
Operation: Utilities, Web Access 12,000
Staffing Including Social Media 84,000
Technology 2,000
Total Tourist Center $148,520
Misc. Expense $ 4,680
Total Expenses $264,000
Net Income $ 0
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1 CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
July 1, 2023
Jenny MacMurdo
Pacific Grove Chamber of Commerce
584 Central Avenue
Pacific Grove, CA 93950
Dear Jenny MacMurdo,
This letter, once signed by both parties, is intended to serve as the agreement between the City of Pacific Grove and the Pacific Grove Chamber of Commerce regarding the expenditure of Hospitality Improvement District (HID) revenues for FY 2023-24.

The HID Advisory Board recommended and the City Council approved a program and budget of $264.000 for FY 2023-24 HID activities. City estimates HID revenues to be the 244,000. This agreement reflects the approved activities.

Agreement:

1. The City of Pacific Grove will remit the revenues resulting from HID assessments during FY 2023-24 on a quarterly basis within 30 days of the City’s due date for Transient Occupancy Tax payments from lodging establishments.

2. The Pacific Grove Chamber of Commerce will spend the transferred HID proceeds exclusively in the manner specified below:

HID Expenditure Budget for FY 2023-24
● Bookkeeping $4,800
● Staffing 84,000
● Marketing/Advertising 106,000
● Technology 2,000
● Lease & Property Expenses (Visitor Center) 48,120
● Operating Expenses (Visitor Center) 12,000
● Landscaping 2,400
● Miscellaneous 4,680
Total $264,000
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2 The Pacific Grove Chamber of Commerce will prepare an annual report for the HID to be submitted along with the recommended program and budget for the following fiscal year. The report shall include, but not be restricted to, the following information:
● Proposed changes to district boundaries
● A report of all expenditures from the current year (amount and purpose of expenditure transaction and the budgeted activity to which the expenditure is attributable)
● A statement reconciling the balances of all bank accounts holding HID revenues to the aforementioned expenditure report.
● The amount of surplus or deficit revenues projected to be carried over from a previous fiscal year.
● The amount of any contributions to be made from sources other than district assessments.
● The activities and/or improvements, along with estimated costs, to be provided for the coming fiscal year.

4. Modifications to the spending plan reflected herein may only occur with the written approval of the Pacific Grove City Manager.

Signed:
_____________________________________ _____________________________ Ben Harvey, City Manager Jenny MacMurdo, President
City of Pacific Grove Pacific Grove Chamber of Commerce _________________________ _______________________
Date Date
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RESOLUTION NO. 23---

APPROVING THE ANNUAL REPORT AND PROGRAM OF

EXPENDITURES, ASSESSING THE LEVY AND APPOINTING AN

ADVISORY BOARD FOR THE HOSPITALITY IMPROVEMENT DISTRICT FOR FISCAL YEAR 2023-24

1. The Council conducted a public hearing to consider the levy of the proposed Fiscal Year 2023-24 assessment for the Pacific Grove Hospitality Improvement District on May 17, 2023 at 6:00 pm; and

2. The City Clerk gave notice of the public hearing by causing the resolution of intention, adopted by the City Council on April 19, 2023, to be published in a newspaper of general circulation at least seven days before the public hearing; and

3. At the public hearing, the City Council heard and considered all protests against the Fiscal Year (FY) 2023-24 levy of assessments for the Pacific Grove Hospitality Improvement District, and the rules and procedures used in receiving and considering protests complied with those set forth in Streets and Highways Code sections 36524, 36525 and 36534; and

4. Said Improvement Area Law provides, at California Street and Highways Code Section 36530, that the City Council shall appoint an advisory board to make recommendations to the City Council regarding expenditure of revenues collected from District business owners, and to make recommendations regarding the method and basis of assessment levy; and

5. This council has requested the Pacific Grove Chamber of Commerce to recommend membership for the advisory board by process of the public nomination and election, and the Chamber has made recommendations that this council desires to follow.

NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE:

1. The Council determines that each of the Findings set forth above is true and correct and by this reference incorporates those Findings as an integral part of this Resolution.

2. The City hereby levies and shall collect assessments for FY 2023-24 within the Hospitality Improvement District (HID), as described in Section 6.54 of the Pacific Grove Municipal Code.

3. The assessment is currently set at $2.00 per room night for full-service lodging establishments and $1.00 per room night for all others.

Pacific Grove has no full-service hotels or bed and breakfast establishments that collect the $2.00 per room night fee

4. There is no change in the boundaries of the district as established in the prior year and set forth in Section 6.54.030 of the Pacific Grove Municipal Code.

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5. The Council approves the annual report prepared by the Advisory Board of the Pacific Grove Hospitality Improvement District.

6. The Council approves the Pacific Grove Hospitality Improvement District program for FY 2023-24, as follows:

Proposed HID Expenditure for FY 2023-24
Proposed HID Expenditure Budget FY 2023-24
Bookkeeping $4,800
Staffing $84,000
Marketing/Advertising $106,000
Technology $2,000
Landscaping $2,400
Miscellaneous $4,680
Lease and Property Exp. (Visitor Center) $48,120
Operating Expenses (Visitor Center) $12,000
Total $264,000

7. The City Manager is authorized to approve an agreement with the Pacific Grove Chamber of Commerce to administer the program for FY 2023-24.

8. The City Manager is authorized to approve mid-year amendments to the program and agreement with the Pacific Grove Chamber of Commerce within the total amount approved for the year.

9. Pursuant to California Streets and Highways Code Section 26530, the City Council hereby appoints the following (named with their business affiliations) as the advisory board for and on behalf of the Downtown Business Improvement District:
o Fady Hannah (Lighthouse Lodge & Suites), term expires June 30, 2024 o Michael Grech (Monterey Peninsula Inn), term expires June 30, 2024 o Enos Esquivel (Asilomar Conference Grounds) continuous o Amy Hanmer-Wheeler (Four Sisters Inns – The Gosby House and Green Gables), term expires June 30, 2025
o Robert Boerner (Pacific Gardens Inn), term expires June 30, 2025

10. The advisory board hereby appointed is subject to all provisions of the Ralph M.

Brown Act, and the board hereby is directed to comply therewith.

11. This Resolution shall become effective immediately following passage and adoption thereof.

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE this 17th day of May 2023, by the following vote:

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AYES:

NOES:

ABSENT:

APPROVED:
____________________________________
BILL PEAKE, Mayor
ATTEST:
_______________________________
SANDRA KANDELL, City Clerk
APPROVED AS TO FORM:
________________________________
BRIAN A. PIERIK, City Attorney
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Agenda No. 11 B

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Lori Frati, Management Analyst
MEETING DATE: May 17, 2023
SUBJECT: Downtown Business Improvement District (BID) program for FY 2023-24 CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION
Hold a public hearing to determine majority protest to the annual assessment were not received, and Adopt resolution to approve annual report, levy annual assessment, approve the recommended Fiscal Year 2023-24 program, appoint the BID Advisory Board for Fiscal Year 2023-24, and authorize the City Manager to execute an agreement allowing the Pacific Grove Chamber of Commerce to administer the BID budget.

1. 2. Alternatively, discuss and take other actions related to this item.

DISCUSSION
In 2000, the City established the Downtown Pacific Grove Business Improvement District (BID), appointed an advisory board, and levied assessments for the District. The assessments may be used only for the promotion, marketing and advertising of professional and retail businesses located in the district, and for general maintenance to benefit those businesses. All businesses located in the BID are assessed an amount equal to 35% of their business license tax. The assessment is collected together with the business license tax payment in July of each assessment year. Since its formation in 2000, the BID and assessments have been annually reauthorized.

At its April 19, 2023, meeting, the City Council approved a resolution of intent to levy the BID assessment for Fiscal Year (FY) 2023-24 and set a public hearing to consider the levy for May 17, 2023. California Streets and Highways Code Section 36525 provides that the District shall not be formed if written protests are received from the owners of businesses in the proposed area that will pay 50 percent or more of the assessments proposed to be levied. Staff advertised the public hearing pursuant to relevant State and Municipal Code sections. Staff has received no protest petitions as of this writing.

The District’s annual report (Attachment 1) lists the results of the election of Board Members, details revenues and expenditures for FY 2022-23, proposes a budget for FY 2023-24, and requests the levy of an assessment for FY 2023-24. No changes to BID boundaries are recommended for FY 2023-24.

City Council Resolution 07-042 (Attachment 2) outlines the requirements for re-establishing the district. The terms of the Resolution have been met as indicated by the specific points of compliance PGCC 5-17-23

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district. The terms of the Resolution have been met as indicated by the specific points of compliance set forth below:

Process for Advisory Board appointment: Per the resolution, the Chamber of Commerce facilitated a noticing of all properties in the BID and a meeting of the BID Advisory Board to fill Advisory Board seats that will expire on June 30, 2023. Results of the election from the Chamber of Commerce are included in the report with the following recommended Advisory Board for next year:

Liz Jacobs (Wild Fish Restaurant), term expires June 30, 2024 Marietta Bain (Fandango Restaurant), term expires June 30, 2024 Jason Bradley (Bradley Photographic), term expires June 30, 2024 Stephanie Loftus (The Quill), term expires June 30, 2024 Kim Poulin (Pacific Grove Plaza), term expires June 30, 2025 Matt Bosworth (Mechanics Bank), term expires June 30, 2025 Sherry Sands (Paul’s Drapery), term expires June 30, 2025 Contract with Chamber of Commerce for services: The City contracted with the Chamber of Commerce to administer the BID program in compliance with the plan approved by the City Council. The attached report from the Chamber shows the expenditures for the FY 2022-23 budget.

Chamber of Commerce financial reporting: The FY 2022-23 BID report from the Chamber includes BID expenditure activity for current fiscal year to January 31, 2023.

Proposed FY 2023-24 BID Program. The BID’s current and projected financial information, as provided by the Chamber of Commerce, is included in Attachment 1.The BID Advisory Board recommends the following allocation of BID assessment revenue for FY 2023-24, which is estimated to total $33,000, in addition to the carry-over balance of $1,000, brings the FY 23-24 budget to $34,000:

Proposed BID Expenditure Budget for FY 2022-23
Administration $1,800
Advertising $7,000
Community Projects $3,200
Marketing Opportunities $12,000
Promotional and Events $10,000
Total $34,000

OPTIONS

1. Decline to adopt the Resolution.

2. Adopt a modified Resolution.

3. Provide alternative direction.

FINANCIAL IMPACT:

The City acts as the administrative pass-through to the BID. The assessed funds may only be used for BID purposes and not for any other City purpose.

FOCUSED PRIORITY AREA: Not Applicable.

Attachments
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Attachments
BID Annual Report
BID Resolution No. 07-042
BID Resolution FY 2023-24
BID Agreement with Chamber
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Post Office Box 167 • Pacific Grove, CA 93950 • 831-373-3304 • pacificgrove.org March 13, 2023
To: Lori Frati - Finance Management Analyst
From: Jenny MacMurdo – Pacific Grove Chamber of Commerce Subject: Downtown Business Improvement District (BID) Report In accordance with the City's agreement with the Pacific Grove Chamber of Commerce (PGCC), I am submitting the BID annual report.

Introduction
As all businesses nationwide navigate the new normal post pandemic, there have been hopeful signs of a rebounding economy juxtaposed with the continued challenging landscape of rebuilding lost workforce. The following are a few examples of successes and challenges. • Pacific Grove sales tax reports show full rebounding; however, that is only part of complex picture. A recent voter approved sales tax increase contributed to the rise in sales tax revenues, but the cost of consumer goods and services have increased to absorb economic factors such as supply chain issues, increased cost of raw materials as well as the higher cost of payroll. So, while the sales tax report data indicates a robust rebound, exceeding pre-pandemic levels, most businesses are existing closer to pre-pandemic levels and not seeing extreme growth in their bottom line.
• Employers in coastal communities, such as Pacific Grove, compete heavily for out of the direct-area workforce, due to a myriad of factors including a lack of localized workforce housing, dwindling access to public transportation, and a decades long decline in high school student job seeking. This dynamic creates a challenge for employers to attract and retain talent. And while consumers are robustly venturing back out of their homes to shop and dine, businesses struggle with consistency in their workforce, resulting in many shops unable to keep their doors open for a full workday or workweek. We ask that the public continue to be as understanding as possible. Recent signs are pointing towards stabilization.
• Several downtown anchors such as the former Fat Willie’s Antiques, Hambrooks Auction House, Pier One and Bank of America have been leased and/or purchased, but redevelopment plans have been largely slow moving, creating the perception of vacant spaces. However, the new tenant of Fat Willie’s Antiques, Vintage Finds, has revitalized their corner, and a brand-new tenant of the former 620 on the Avenue, Fiero’s Shoppe, aims to do the same. Building plans for the former Bank of America look promising and the Arts Collective that is moving into the former Hambrooks Auction House along with the soon to be completed 520 Lighthouse building should once again draw attraction to that end of Lighthouse Avenue. There are currently no vacancies at in the Central Avenue business district. Plans for the former, now vacant, Chase Bank building and the front portion of the former Pier One building are still unknown at this time. • One sector that continues to be in high demand and shows overall healthy revenues has been outdoor dining. Pacific Grove’s distinct parklet program is attracting hundreds to our downtown district, especially in the evenings and on weekends. Their ambience is inviting and offers al fresco dining for those that have health concerns or simply enjoy the fresh air, weather permitting.

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Post Office Box 167 • Pacific Grove, CA 93950 • 831-373-3304 • pacificgrove.org • Another industry that has contributed to a rebounding, healthier economic outlook for Pacific Grove is home décor and renovation businesses. Home sales continue to be strong, which have a positive effect on this industry sector.

Election Board Members
On Wednesday, April 5th, 2023, a publicly noticed BID general membership meeting will be held at the Tourist Information Center and on Zoom. In addition, a notice of the meeting will be emailed to every BID member on the City's business license list that is located within the BID boundaries. The following three Advisory Board members will be on the agenda for re-election:
• Sherry Sands – Paul’s Drapery
• Matthew Bosworth – Mechanics Bank
• Kim Poulin – Pacific Grove Plaza
The term of the above three members is two years, expiring on June 30, 2025. Once re-elected, they will re-join the following Advisory Board members:
• Marietta Bain – Fandango Restaurant
• Jason Bradley – Bradley Photographic
• Liz Jacobs – Wild Fish Restaurant
• Stephanie Loftus - The Quill
Income/Beginning Balance
The beginning balance of the BID account on July 1, 2022 was $25,370.30. As of January 31, 2023, the BID total program income was $23,281.89.

Expenditures Report
Last year, the BID proposed a balanced expenditure program. Attached is the profit and loss budget comparison.

Since July 1, 2022, the only expenditure that the BID had paid out was our annual donation to Butterfly Days. Invoices have been delayed for our fall events, but between now and the end of the year, we anticipate the below expenses to finish out this fiscal year:

BID Administration $1,600
First Friday promotion $1,200
Bubbly Bins, Inc. shared contract (BID portion) $1,200
Listing all BID hospitality businesses in the Tourist Guide $3,500 Purchase & installation of pumpkins & hay bales (2022) $ 800 Promotional Events: Trick-or-Treat & Holiday Open House (2022) $7,000 Travel Guide PG Promotion (Monterey Herald) $1,250
Spring Events Promotion/Arts District Promotion $5,500
Total upcoming BID investments $22,050
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Post Office Box 167 • Pacific Grove, CA 93950 • 831-373-3304 • pacificgrove.org Direction
In 2023-2024 the BID direction will continue to focus on promotions, advertising and supporting annual downtown events such as the Halloween Trick or Treat, Shop Small Saturday and First Friday events. The focus of the BID will be concentrated in three main areas:
• Beautification projects for the downtown districts
• Supporting and promoting existing and new events and programs to attract foot traffic downtown
• Supporting new and upcoming Arts District of PG events and programs Closing
Downtown Pacific Grove continues to evolve. In the coming year, the BID will support the final phase of the 520 Lighthouse building development, the redevelopment of the former Bank of America building as well as the new downtown hotel, as well as continue to support beautification opportunities to showcase our beautiful downtown.

Thank you.

Respectfully submitted by:

Jenny MacMurdo
BID Administrator
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Jul 1, 22
ASSETS
Current Assets
Checking/Savings
Mechanics Bank 25,370.30
Total Checking/Savings 25,370.30
Total Current Assets 25,370.30
TOTAL ASSETS 25,370.30

LIABILITIES & EQUITY
Equity
Unrestricted Net Assets 25,370.30
Total Equity 25,370.30
TOTAL LIABILITIES & EQUITY 25,370.30
11:24 PM Business Improvement District
03/05/23 Balance Sheet
Accrual Basis As of July 1, 2022

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Business Improvement District
Profit & Loss Budget Overview
July 2023 – June 2024
Ordinary Income/Expense July ’23 – June ‘24
Income
Program Income
Carry Over, Prior Year, Mktg 1,000.00
City Assessment 33,000.00
Total Program Income 34,000.00

Total Income 34,000.00
Expenses
Total Administration 1,800.00

Advertising
First Friday 1,500.00
Print Advertising 2,000.00
Guide to PG BID Listings 3,500.00
Total Advertising 7,000.00

Total Community Projects 3,200.00
Total Marketing Opportunities 12,000.00
Total Promotion Events 10,000.00
Total Expenses 34,000.00
Net Ordinary Income 0.00
New Income 0.00
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RESOLUTION NO. 23-xxx

APPROVING THE ANNUAL REPORT, APPROVING THE PROGRAM OF

EXPENDITURES, ASSESSING THE LEVY, AND APPOINTING AN ADVISORY

BOARD FOR THE DOWNTOWN BUSINESS IMPROVEMENT DISTRICT FOR FISCAL YEAR 2023-24

FINDINGS

1. The Council conducted a public hearing to consider the levy of the proposed Fiscal Year (FY) 2023-24 assessment for the Pacific Grove Downtown Business Improvement District on May 17, 2023 at 6:00 pm; and

3. At the public hearing, the City Council heard and considered all protests against the fiscal year 2023-24 levy of assessments for the Downtown Pacific Grove Business Improvement District, and the rules and procedures used in receiving and considering protests complied with those set forth in Streets and Highways Code sections 36524, 36525 and 36534; and

5. Council has requested the Pacific Grove Chamber of Commerce to recommend membership for the advisory board by process of the public nomination and election, and the Chamber has made recommendations that this council desires to follow;

NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE:

1. The Council determines that each of the Findings set forth above is true and correct and by this reference incorporates those Findings as an integral part of this Resolution

2. The City hereby levies and shall collect assessments for the Fiscal Year 2023-24 within the Downtown Pacific Grove Business Improvement District (BID), as described in Section 6.50.010 of the Pacific Grove MunicipalCode

3. There is no change in the boundaries of the district as established in the prior year and set forth in Section 6.50.020 of the Pacific Grove MunicipalCode.

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4. The Council approves the annual report prepared by the Advisory Board of the Downtown Pacific Grove Business Improvement District.

5. The City Council approves the Downtown Business Improvement District program for FY 2023-2024, as follows:

Proposed BID Expenditure for FY 2023-24
Administration $ 1,800
Promotional Events 10,000
Advertising 7,000
Community Projects 3,200
Marketing Opportunities 12,000
Total $34,000

6. The City Manager is authorized to approve an agreement with the Pacific Grove Chamber of Commerce to administer the program for FY2023-24.

7. The City Manager is authorized to approve mid-year amendmentsto the program and agreement with the Pacific Grove Chamber of Commerce within the total amount approved for the year.

8. Pursuant to California Streets and Highways Code Section 26530, the City Council hereby appoints the following (named with their business affiliations) as the advisory board for and on behalf of the Downtown Business Improvement District:
• Liz Jacobs (Wild Fish Restaurant), term expires June 30, 2024 • Jason Bradley (Bradley Photographic), term expires June 30, 2024
• Marietta Bain (Fandango Restaurant), term expires June 30, 2024 • Kim Poulin (Pacific Grove Plaza), term expires June 30, 2025 • Matt Bosworth (Mechanics Bank), term expires June 30, 2025 • Sherry Sands(Paul’s Drapery), term expires June 30, 2025

9. The advisory board hereby appointed is subject to all provisions of the Ralph M.

Brown Act, and the board hereby is directed to comply therewith.

10. This Resolution shall become effective immediately following passage and adoption thereof.

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE this 17th day of May 2023, by the following vote:

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AYES:

NOES:

ABSENT:

APPROVED:

BILL PEAKE, Mayor
ATTEST:

SANDRA KANDELL, City Clerk
APPROVED AS TO FORM:

BRIAN A. PIERIK, City Attorney
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1 CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
July 1, 2023
Jenny MacMurdo, President
Pacific Grove Chamber of Commerce
584 Central Avenue
Pacific Grove, CA 93950
Dear Jenny MacMurdo,
This letter, once signed by both parties, is intended to serve as the agreement between the City of Pacific Grove and the Pacific Grove Chamber of Commerce regarding the expenditure of Downtown Business Improvement District (BID) revenues for FY 2023-24.

The BID Advisory Board recommended, and the City Council approved a program and budget of $29,000 for FY 2023-24 BID activities. This agreement reflects the approved activities.

Agreement:

1. The City of Pacific Grove will remit the revenues resulting from BID assessments during FY 2023-24 in two installments, with the first to occur on or about September 1, 2023, and the second to occur on or about May 1, 2024. Any BID assessment revenues received after May 1st will be remitted as part of the following year’s revenues.

2. The Pacific Grove Chamber of Commerce will spend the transferred BID proceeds exclusively in the manner specified below:

BID Expenditure Budget for FY 2023-24
● Administration $1,800
● Promotion and Events 10,000
● Advertising 7,000
● Community projects 3,200
● Marketing Opportunities 12,000
Total $34,000
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2 3. The Pacific Grove Chamber of Commerce will prepare an annual report for the BID to be submitted along with the recommended program and budget for the following fiscal year.

The report shall include, but not be restricted to, the following information:
● A report of all expenditures from the current year (amount and purpose of expenditure transaction and the budgeted activity to which the expenditure is attributable)
● A statement reconciling the balances of all bank accounts holding BID revenues to the aforementioned expenditure report.
● The amount of surplus or deficit revenues projected to be carried over from a previous fiscal year.
● The amount of any contributions to be made from sources other than district assessments.
● The activities and/or improvements, along with estimated costs, to be provided for the coming fiscal year.

4. Modifications to the spending plan reflected herein may only occur with the written approval of the Pacific Grove City Manager.

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Agenda No. 11 C

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Alyssa Kroeger, Housing Program Manager
MEETING DATE: May 17, 2023
SUBJECT: State Community Development Block Grant (CDBG) Grant Close (2017) out and Grant Amendment (2021) Action required by May 17, 2023.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION
Conduct a Public Hearing required by the California Department of Housing and Community Development (HCD) on the Community Development Block Grant (CDBG) Program to close out the 2017 CDBG Housing Rehabilitation Loan Program (HRLP); and

1. Approve a resolution reprogramming a 2021 CDBG Program Income (PI) Funding Application from Multi-Family rehabilitation to Single-Family rehabilitation to continue the City's ongoing Housing Rehabilitation Loan Program (HRLP).

2. DISCUSSION
The City has an ongoing HRLP and funding for this program has mainly been awarded through HCD’s CDBG grant program. In 2017, the City applied for and was awarded grant funding through HCD.

Unfortunately, the COVID -19 pandemic occurred during this grant funding cycle. The HRLP requires staff to make multiple home visits and meet in person in people’s homes to award funds to clients.

HRLP construction rehabilitation activities are conducted by contractors in client’s homes. The pandemic was a constraint to gaining new clients for the program and meeting in client’s homes along with contractor construction activities. Unfortunately, the state program has limited timing to obtain funds and the funding period terminates on June 30, 2023. The City did not complete any rehabilitation activities during this grant period and therefore will not be drawing any funds awarded in this FY 2017 CDBG grant period. However, the City is required to complete the HCD close out process.

In 2021, the City reported to HCD that it had $500,000 of Program Income (PI) on hand. HCD required the City to complete an application for its PI. Council authorized staff to submit an application to HCD to conduct Multi-Family rehabilitation activities for the Vista Point Apartments on February 16, 2022.

The City submitted the application to HCD and was awarded funding on January 4, 2023. This grant has a termination date of July 15, 2025.

The City has multiple housing rehabilitation clients in line and ready to rehabilitate their homes. These clients have been qualified and approved for rehabilitation activities by the City’s Loan Committee (LC). City staff met with HCD to ensure continuance of the HRLP and required steps to reprogram PGCC 5-17-23

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funds. State HCD recommended closing out and disencumbering 2017 CDBG funds, and amending the 2021-CDBG-PI grant for use toward the HRLP. Staff met with the LC on April 20, 2023 to obtain direction on reprogramming the Multi-Family rehabilitation funds to continue the HRLP. The LC provided direction to move forward with closing out the 2017 grant per HCD direction and to reprogram funds from Multi-Family rehabilitation to assisting HRLP clients.

City staff also met with Eden Housing to discuss reprogramming funds and Eden agreed that although this would have been a good project to rehabilitate their interior with paint and replacing old appliances with energy efficient appliances throughout, their units are in good shape and we can consider an application at a later date.

The action taken by Council today will allow staff to move forward with closing out the 2017 CDBG grant and reprogramming PI funds awarded in 2021 for Multi-Family Rehabilitation to continue the City’s ongoing HRLP to assist residents who are disabled and/or seniors.

The U.S. Department of Housing and Urban Development (HUD), CDBG Program has three main National Objectives § 24 CFR 570.208 that must be met for grant programs that receive CDBG funding:

Benefit to low-and-moderate income individuals (at least 70% of the funds must benefit people whose income is at or below 80% of the area median income);

1. 2. Aid in the prevention or elimination of slums or blight; or

3. Meet an urgent need.

Reprogramming the funds will meet the need to benefit low-moderate income individuals.

OPTIONS

1. Do not approve resolution to reprogram 2021 funds for Single-Family rehabilitation, or

2. Provide alternate direction.

FINANCIAL IMPACT:

Accepting the recommendations to reprogram funds will have no impact on the City's budget. The FY 2023-2024 budget anticipated the grant termination.

FOCUSED PRIORITY AREA: Affordable Housing
Attachments
2021-CDBG-PI Amendment Resolution
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RESOLUTION NO. 22-XXX

A RESOLUTION OF THE CITY OF PACIFIC GROVE CITY COUNCIL APPROVING AN AMENDMENT TO THE 2021-2022 FUNDING YEAR OF THE STATE CDBG

PROGRAM
The City Council of the City of Pacific Grove (“Applicant”) hereby consents to, adopts, and ratifies the following resolution.

A. WHEREAS, the City Council has reviewed and hereby approves the submission to the State of California of one or more “program income only” amendment application(s) in the aggregate amount, not to exceed, of $500,000 for the following CDBG activities, pursuant to the January 2021 CDBG NOFA:

Single-Family Rehabilitation $500,000
B. WHEREAS the City hereby approves the use of Program Income in an amount not to exceed $500,000 for the CDBG activities described in Section 1; C. WHEREAS the City acknowledges compliance with all state and federal public participation requirements in the development of its application(s); D. WHEREAS the City hereby authorizes and directs the City Manager, or designee*, to execute and deliver all applications and act on the City's behalf in all matters pertaining to all such applications;
E. WHEREAS if an application is approved, the City Manager, or designee, is authorized to enter into, execute and deliver the grant agreement (i.e., Standard Agreement) and any and all subsequent amendments thereto with the State of California for the purposes of the grant;
F. WHEREAS if an application is approved, the City Manager, or designee, is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California from time to time in connection with the grant.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PACIFIC GROVE:

1. The Council determines that each of the Findings set forth above is true and correct, and by this reference incorporates those Findings as an integral part of this Resolution.

2. The Council authorizes the submission to the State of California of one or more “program income only” amendment application(s) in the aggregate amount, not to PGCC 5-17-23

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exceed, of $500,000 for the aforementioned CDBG activities, pursuant to the January 2021 CDBG NOFA.

3. Attachments not required to be attached to the Resolution but by referenced in the staff report are hereby approved and incorporated herein by reference.

4. This Resolution shall become effective immediately following passage and adoption thereof.

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE this _____ day of ______________, _______, by the following vote:

AYES:

NOES:

ABSENT:

APPROVED:
_______________________________
BILL PEAKE, Mayor
ATTEST:

DATED:_______________________
_______________________________
SANDRA KANDELL, City Clerk
APPROVED AS TO FORM:
_______________________________
BRIAN A. PIERIK, City Attorney
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Agenda No. 12 A

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Anastacia Wyatt, Community Development Director
MEETING DATE: May 17, 2023
SUBJECT: Formal Selection of Focused General Plan Update Consultant CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION
Authorize an Agreement with Rincon Consultants, Inc. to complete the focused General Plan update, associated zoning ordinance and map amendments, and objective design and development standards, economic analysis, market assessment, parking data, and a climate action and adaptation plan in an amount not to exceed $2,193,070 beginning in FY 22/23 and terminating in FY 27/28.

1. 2. Alternatively, discuss and take other action related to this item.

DISCUSSION
At its August 17, 2022, meeting, the City Council directed staff to issue a Request for Proposals (RFP) to update the City's 1994 General Plan, Zoning Code & Map, Objective Design & Development Standards (ODDS), as well as conduct the required environmental review in accordance with the requirements of the California Environmental Quality Act (CEQA). Staff issued the RFP on September 16, 2022, with a closing date of December 2, 2022.

Background
The City’s Regional Housing Needs Allocation (RHNA) increased substantially to 1,125 residential units required to be constructed by 2031. This constitutes an 878% increase in Pacific Grove’s RHNA from the previous cycle and a 14% increase in the number of new households in Pacific Grove. While updates to the Housing Element occur every 8 years in accordance with the State’s housing cycles, these updates typically do not trigger the requirement for major updates to the General Plan. However, this substantial increase is expected to impact the need for commercial services, educational and medical services, recreational services, calls for emergency services, and the City’s transportation network.

The City has determined that a focused update to the City’s Land Use, Safety, and Transportation elements is necessary to address the expected impacts of 1,125 additional residential units. The focused General Plan update would include a robust public engagement program to engage all sectors of the City’s population in this planning effort and that identifies the community values and translates those values into a community vision out to the year 2045.

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In addition, the City will be required to complete rezoning efforts to accommodate the RHNA allocation of 1,125 units and create Objective Design and Development Standards (ODDS). Depending on HCD’s determination if the Housing Element does not identify enough existing, properly zoned sites to accommodate its RHNA, rezoning may be required within one year if the housing element is not found in compliance within 120 days of the statutory deadline.

General Plan Update RFP Response
The City received one (1) qualified response to the City’s RFP by the December 2nd deadline, from Rincon Consultants, Inc (Rincon). The details of the proposed scope and cost estimate are attached to this report. Following the December 2nd deadline, Community Development Department (CDD) staff formed evaluation & interview committees to review the submitted materials. The committees included members of City Council, Planning Commission, City staff, and staff from nearby jurisdictions.

Rincon submitted a response that includes activities and deliverables for a focused General Plan update based on the minimum requirements of the RFP, as well as optional tasks including an economic analysis, a market assessment, parking data, and a climate action and adaptation plan.

Project Cost
Rincon submitted an initial bid with a total estimated cost for the services described above up to $2,715,491. However, with further negotiations with the City, Rincon adjusted their bid and reduced their overall costs to $2,193,070 with the project beginning in FY 22/23 and completing the project in FY 27/28.

Considerations
Rincon and their subconsultants are qualified and experienced professionals with a demonstrated ability to complete the project(s). Their proposal is thorough and addresses the City’s needs for a focused General Plan update (with and without the optional tasks) and the Housing Element update; however, it also exceeds the City’s estimated cost to complete the work.

If staff finds there are opportunities to modify the proposed scope and task list for the focused General Plan update to reduce the overall cost of the project(s), staff will continue to negotiate the final cost and scope should the City Council select Rincon to perform the work.

Timeline
Rincon is proposing to initiate the focused update in FY 22/23, beginning the zoning ordinance and map amendments and ODDS by FY 24/25 through FY 26/27. Should the State require the City to accelerate the zoning ordinance within one year of completing the Housing Element, the schedule and budget may need to be adjusted to accommodate state requirements and additional environmental review required for the zoning ordinance and map amendments.

Rincon has provided an illustrated timeline for the General Plan update (attached in the proposal).

Goal Alignment
Given the far-reaching nature of long-term planning documents, the General Plan Update is and will be in line with all goals established by the City Council.

OPTIONS
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Select Rincon as the consultant for the focused General Plan Update, including optional tasks:
economic analysis, a market assessment, parking data, and a climate action and adaptation plan.

1. 2. Select Rincon as the consultant without some or all of the optional tasks.

Select Rincon as the consultant for only zoning and objective standards and defer the focused update.

3. 4. Direct staff to rebid one or all the items in the proposal.

5. Provide other direction.

FINANCIAL IMPACT:

The total impact to the City's budget would be $2,193,070 from Fiscal Year 22/23 through Fiscal Year 27/28. Of this, approximately $60,000 would be required within Fiscal Year 22/23; adequate funding for this fiscal year expenditure remains within the adopted FY 22/23 budget. A detail of the staggered expenditure by fiscal year may be found on page sixty-nine (69) of the proposal document (Table 3– Focused General Plan Update Fiscal Year Breakdown Summary (Amended 4.14.23)), attached to this agenda report.

FOCUSED PRIORITY AREA: See Goal Alignment within Discussion section.

Attachments
Public Comment
12C Public Comment
Focused GP Update Supp Proposal Info - Revised GP Proposal PGCC 5-17-23

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May 3 Agenda item 12C
Jane Haines <[email protected]>
Sun 4/30/2023 3:56 PM
To: City Council Members <[email protected]>;Pierik, Brian A. <[email protected]>;Rubens, Gregory J. <[email protected]>
Cc: Anastacia Wyatt <[email protected]>;Alyssa Kroeger <[email protected]>;City Manager <[email protected]>
[NOTICE: This message originated outside of the City of Pacific Grove email system -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] Dear City Council members,
An informed decision about whether or not to authorize the proposed $2,193,070 agreement with Rincon requires you to have more information than you currently have. Therefore, please obtain answers to the following questions before you vote yes or no:

1. Is the $277,918 to be paid to Rincon to complete the 6th Cycle Housing Element update to the General Plan included, or not included, in the proposed $2,193,070, or will the City be obligated to pay Rincon a total of $2,470,988 for two separate agreements?

2. Since Pacific Grove will not meet the statutory 12/15/2023 deadline for submitting its Housing Element to HCD, the City will be subject to “Builders Remedy,” which requires approval for qualifying housing projects irrespective of zoning requirements. Please request staff to provide a public explanation of the grave implications of “Builders Remedy.”

3. The Rincon schedule attached to your agenda report is titled “Focused G.P. Update Supp Proposal Info - Revised G.P. Proposal.” It states on pgs. 59 and 60 that Rincon will do no work during November and December 2023 “in consideration of fiscal year funding constraints.” Is there any chance P.G. could avoid “Builders Remedy” if Rincon works during November and December, 2023?

4. Does the City Manager think “Builders Remedy” may provide automatic approval for the housing project he’s been discussing with Dan Silverie? (Reference: March 21st Herald article by Tess Kenney stating: “According to Pacific Grove City Manager Ben Harvey, there have been preliminary discussions regarding the redevelopment of Lighthouse Cinema into housing. . . Noting that redevelopment aspirations at this site have come up in conversation with city staff before, Harvey said a recent push has been led by local developer Silverie Properties, LLC.”

5. Assuming that Rincon completes some of the ten tasks listed on page 69 before the approval of one or more “Builders Remedy” housing projects, and assuming such new housing projects necessitate revision of Rincon’s completed tasks, will P.G. owe additional fees to Rincon to revise the completed tasks, such as conducting new community engagement, further revising existing conditions, issues, and opportunities analysis, revising alternatives, revised content of the proposed General Plan, further revision of recommended Zoning Ordinances, CEQA analysis, or other revisions of completed work? In other words, does Rincon or P.G. bear the financial burden of Rincon’s additional tasks if a developer utilizes the “Builders Remedy?”
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6. Section 9.9 on page 55 states that Rincon’s fee covers responses to only twenty EIR comments and that legal fees of $20,000 are for the review of those twenty responses. What additional costs will P.G. incur for responding to the remaining comments? E.g., if there are 120 substantive comments rather than only 20, will P.G. owe Rincon an additional $100,000?

7. Page 59 states that Rincon’s tasks will continue until the focused General Plan is adopted in May 2027. If payment maximums are adjusted to allow Rincon to work during November and December of 2023, 2024, 2025, and 2026, how much would that shorten the current May 2027 finish date, and how much money would that save the City?

8. Page 65, 7th bullet, calls for annual escalation of Rincon’s fees, assumed to be covered by the 10% contingency. If Rincon were allowed to work 12 months yearly rather than only ten, how much would that reduce the City’s debt to Rincon?

9. Page 65, final bullet, requires P.G. to pay Rincon’s monthly invoices within ten days of receipt. What changes will be made in P.G.’s current practices to ensure compliance?

10. Has P.G.’s city attorney reviewed and approved the form of the Rincon proposal?

11. Will staff reschedule this agenda item 12C to a date later than May 3 so that the Council and public can consider the current proposal after learning answers to this additional requested information?
In light of the recent, unknown-to-the-public termination of Baird + Driskell services, I urge you to proceed cautiously before committing several million dollars to Rincon.

Yours truly,
Jane Haines
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Item 12C, Focused General Plan update
Andrew Kubica <[email protected]>
Sun 4/30/2023 7:23 PM
To: City Manager <[email protected]>
Cc: Anastacia Wyatt <[email protected]>;City Council Members <[email protected]> [NOTICE: This message originated outside of the City of Pacific Grove email system -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] Please add the following information to the presentation and discussion to the city council on item 12C on May3,2023.
1) At the bidders conference in October 2022, there were many more consultants interested in bidding for the General Plan contract for Pacific Grove. Why was only one bid received? Were the other consultants contacted by Staff to clarify why they did not offer a bid? 2) Statement that the price was reduced from $2,715,491.00 to $2,193,070.00. a) Will the price reduction produce the same content and response to the original requirements or was there a reduction in requirements and subsequent response? b) If items were deleted, please explain the reason for reduction in content in “detail”. 3) It does seem a little unusual that the bid was lowered, and the period of performance was extended from the proposed delivery date of November of 2025 to FY27/28. With inflation each year, it would see the price would increase, if the work period is extended. Please explain. 4) Comment in center of page 2 of presentation, “Timeline”, appears to need elaboration. The reason the State would require a one (1) year General Plan would be the failure of the city of Pacific Grove to perform on the delivery of an adequate Housing Element. The one-year requirement is not necessarily a State requirement, but a result of consequences of City actions. 5) It just seems strange that there was $100,000.00 in the city budget for the General Plan and at the 4/19/2023 city council meeting, Staff recommended that the money be reprogrammed for the Housing Element because it could not be used for the GP in this FY. Now Staff says there is $60,000.00 in another part of the budget that it needs to spend this FY for the GP. What has changed in Staff planning and scheduling since the last city council meeting?
Thank you
Andrew Kubica
Sent from my iPad
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2nd comments re May 3 Agenda Item 12C
Jane Haines <[email protected]>
Mon 5/1/2023 9:00 AM
To: City Council Members <[email protected]>;Pierik, Brian A. <[email protected]>;Rubens, Gregory J. <[email protected]>
Cc: Anastacia Wyatt <[email protected]>;Alyssa Kroeger <[email protected]>;Planning Commission <[email protected]>
1 attachments (435 KB)
B + D.pdf;
[NOTICE: This message originated outside of the City of Pacific Grove email system -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] Dear City Council,
Effective December 15, 2023, PG will have failed to meet the statutory deadline for a HCD-certified housing element. The consequences are explained in this Chronicle article:
https://www.sfchronicle.com/bayarea/article/housing-element-plan-deadline-mandate-17884833.php If anyone tells you that Baird + Driskell would have been unable to guide us to a certified Housing Element, please keep in mind the below email.

I request that at Wednesday’s council meeting, staff explain the relationship between the “Focused General Plan Update” and the nine elements of PG’s current General Plan: (1) Land Use, (2) Housing, (3) Transportation, (4) Parks and Recreation, (5) Natural Resources, (6) Historic and Archaeological Resources, (7) Urban Structure and Design, (8) Public Facilities, and (9) Health and Safety.

Yours truly,
Jane Haines
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Background for agenda item 4A comment
Jane Haines <[email protected]>
Wed 5/3/2023 5:52 AM
To: City Council Members <[email protected]>;Pierik, Brian A. <[email protected]>;Rubens, Gregory J. <[email protected]>
2 attachments (407 KB)
1052022 Closed Session.pdf; Shapiro v. San Diego City Council.pdf; [NOTICE: This message originated outside of the City of Pacific Grove email system -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] Good morning,
Tonight I’ll comment during agenda items 4A and 12C.

The below three attachments pertain to my item 4A comment.

Yours truly,
Jane Haines
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D037323
Court of Appeal of California, Fourth District, Division One Shapiro v. San Diego City Council
96 Cal.App.4th 904 (Cal. Ct. App. 2002) • 117 Cal. Rptr. 2d 631 Decided Mar 5, 2002
D037323
Filed March 5, 2002 Certified for Publication
HUFFMAN, J.

Appeal from a judgment of the Superior Court of
San Diego County, No. GIC 737965, Judith
905 McConnell, Judge. Affirmed. *905
Casey Gwinn, City Attorney and Leslie J. Girard,
Assistant City Attorney for Defendant and
Appellant.

Charles Wolfinger for Plaintiff and Respondent.
906 *906
The defendant City Council of the City of San
Diego (City Council) appeals a judgment issued
under the Ralph M. Brown Act (Brown Act) (Gov.

Code, § 54950 et seq.) to compel it to comply
with certain duties under the Brown Act in closed
session discussions with its real estate negotiators,
concerning the posting of agenda items and the
restriction of discussion within such closed
sessions to the posted agenda items. (§ 54956.8; §
54954.5, subd. (b); § 54954.2, subd. (a).) This
action was brought by plaintiff and respondent
Melvin Shapiro, seeking declaratory and
injunctive relief to require fuller disclosure of the
items under discussion in the context of real estate
negotiations involving the overall large
redevelopment project to create a baseball ballpark
in the East Village section of the City of San
Diego (the City), as initiated by a 1998 voter
approved proposition.
1 1 All statutory references are to the
Government Code unless otherwise
specified.

On appeal, the City Council contends the trial
court exceeded the scope of its authority in
ordering injunctive relief, and misapplied the
Brown Act statutory scheme in ruling upon the
scope of the disclosures to be made in *907
connection with closed session real estate
negotiations and the scope of the discussions that
could take place in such closed sessions. On de
novo review of the statutory issues presented, and
after reviewing the record, we conclude the trial
court's decision was well within the scope of its
authority and fully justified by the record. We
affirm.
907

FACTUAL AND PROCEDURAL

BACKGROUND
In City of San Diego v. Dunkl (2001) 86
Cal.App.4th 384, 389-390, this court set out the
basic factual background of the ballpark
redevelopment project giving rise to this litigation:
"In November 1998, the City's voters approved
Prop. C by approximately a 60-40-percentage
margin, authorizing the City to enter into an MOU
[Memo. of Understanding] with, in particular, the
[San Diego] Padres. Prop. C and the MOU it
authorizes provide for a public-private partnership
between the Padres, the City and redevelopment
entities to build a new major league ballpark as
part of a larger redevelopment project in Centre
City East in downtown San Diego. . . . Prop. C
also authorizes the city council to amend or
modify the MOU, in the best interests of the city
1 PGCC 5-17-23

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the legislative body's practices extend to " past
actions and violations that are related to present
or future ones," the Brown Act provisions are
brought into play to authorize and justify
injunctive relief. That is the case here, where the
City Council has staked out a position that the trial
court had no authority to prescribe the manner in
which it should comply with the Brown Act, by
posting agendas for closed sessions containing
brief general descriptions of each item of business
to be transacted or discussed. (§ 54954.2, subd.
(a); 54954.5, subd. (b).) Also, the City Council
continues to resist any judicial direction not to
discuss topics in closed sessions which go beyond
instructions to its negotiators regarding *916
purchase or sale price and terms of payment of
specific real property. (§ 54956.8.) Also, although
the City Council contends the court could not
properly prohibit it from discussing any topic
within a closed session that was not contained as a
separate item of business in the posted agenda for
that section, under section 54954.2, subdivision
(b), it has not made any serious contention that the
special circumstances listed in that section apply
here (referring to emergency situations, previous
items of business that were continued within five
days for action at a particular meeting, or a need
for immediate action discovered subsequent to the
posting of the agenda).
916
In a different procedural context, this court ruled
in California Alliance for Utility Etc. Education v.

City of San Diego (1997) 56 Cal.App.4th 1024 (
CAUSE) that a declaratory relief action brought
under section 54960, subdivision (a) was ripe, as
against a demurrer, where there was an actual
controversy between the parties over whether a
past Brown Act violation had occurred. ( CAUSE,
supra, 56 Cal.App.4th at pp. 1029, 1031.) We
found evidence of such controversy in allegations
that the City would engage in similar practices in
the future and "also in city's failure to concede that
the facts alleged by plaintiffs constitute a violation
of the Brown Act or the city charter. [Citation.]" (
Id. at p. 1030.) We cited to Common Cause v.

Stirling (1983) 147 Cal.App.3d 518 ( Common
Cause) for the point that "courts may presume that
municipality will continue similar practices in
light of city attorney's refusal to admit
violation[.]" ( CAUSE, supra, 56 Cal.App.4th at p.
1030.) For example, past actions may to some
extent evince a relationship to present or future
conduct, especially as in Common Cause, supra,
147 Cal.App.3d 518, where the past action was in
fact an on-going procedure from which the court
could reasonably infer, in light of the city
attorney's refusal to change that procedure, that
there would be continuing or future threatened
Brown Act violations.
6 6 In Regents, supra, 20 Cal.4th 509, the court
called into question the authority of
CAUSE, supra, 56 Cal.App.4th 1024 and
Common Cause, supra, 147 Cal.App.3d
518. However, we believe those holdings
remain viable, as was allowed by the
Supreme Court, to the extent that the
showing of past violations that was made
related specifically to present or future
ones. ( Regents, supra, 20 Cal.4th at p.
526, fn. 6.)
Under the plain language of section 54957.7,
subdivision (a), a legislative body in a properly
noticed closed session may consider only those
matters covered in its statement at an open
meeting of the item or items to be discussed in
closed session. Subdivision (b) of the same section
states that after any closed session, the legislative
body shall reconvene into open session prior to
adjournment and shall make any disclosures
required by section 54957.1 of action taken in the
closed session (e.g., approval of an *917
agreement concluding real estate negotiations,
within specified time frames). This section is a
prime example of the spirit of the Brown Act,
promoting openness in conducting the public's
business, as referenced in the statement of
decision. (See Rudd v. California Casualty Gen.

Ins. Co. (1990) 219 Cal.App.3d 948, 952: Where
917
8 Shapiro v. San Diego City Council 96 Cal.App.4th 904 (Cal. Ct. App. 2002) PGCC 5-17-23

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The judgment is affirmed. Costs are awarded to
plaintiff and respondent.
agreements, is indeed a complex real estate based
transaction. That characterization, however, does
not negate the requirements of the Brown Act
when agenda items are noticed concerning real
estate interests, such as purchase and sale of real
property on which the anticipated development
will be located.

Rather, the closely related issues of the agenda
items to be disclosed, including for a closed
session, and the scope of the legislative body's
discussions that may take place within such
specific closed sessions, must be considered
together. The scope of the permissible discussion
in the closed sessions should be defined by the
notice given in the agenda and the public
announcements, together with the rule against
discussing items not identified in the agenda. (§
54954.2, subd. (a)(2); § 54957.7, subd. (a).) Those
statutory constraints must be read together with
section 54956.8, which provides a narrowly
defined exception to the rule of open meetings, for
the purpose of giving instructions to the
negotiators concerning a particularized and
realistically anticipated transaction that the City
may complete, whether as an individualized
transaction or as part of a larger one. The City
Council cannot claim substantial compliance
under the safe harbor provisions of section
54954.5, subdivision (b), when its anticipated
project discussions exceed the scope of the safe
harbor notice provisions, and do not involve a
specific and identifiable piece of property under
discussion, but rather range far afield of a specific
buying and selling decision that the negotiator is
instructed to work toward.

If we were to accept the City's interpretation of the
Brown Act in this respect, we would be turning
the Brown Act on its head, by narrowly construing
the open meeting requirements and broadly
construing the statutory exceptions to it. (See Bell
v. Vista Unified School Dist., supra, 82
Cal.App.4th 672, 682.) That would be incorrect.

We do not denigrate the important consideration
of confidentiality in negotiations. However, we
believe that in this case, the City Council is
attempting to use the Brown Act as a shield
against public disclosure of its consideration of
important public policy issues, of the type that are
inevitably raised whenever such a large public
redevelopment real estate based transaction is
contemplated. The important policy considerations
of the Brown Act, however, must be enforced,
even where particular transactions do not fit neatly
within its statutory categories. In this case, the trial court reached an appropriate balance in applying
the Brown Act to this particular set of
925 circumstances. *925

DISPOSITION
We concur:

KREMER, P. J.

NARES, J.
926 *926
14 Shapiro v. San Diego City Council 96 Cal.App.4th 904 (Cal. Ct. App. 2002) PGCC 5-17-23

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2511 Garden Road, Suite C-250
Monterey, California 93940
831-333-0310

Page 1 ends

April 14, 2023
Anastacia Wyatt, Community Development Director
City of Pacific Grove Community Development Department
300 Forest Avenue
Pacific Grove, California 93950
Subject: Focused General Plan Update Supplemental Proposal Information – Revised General Plan Proposal
Dear Ms. Wyatt:

At City staff’s request we have prepared a supplement to our proposal for the Focused General Plan Update.

This supplement includes a revised scope of work and budget for the Focused General Plan Update. In addition, this supplement includes a fiscal year breakdown of the proposed Focused General Plan Update budget.

The revisions to the scope of work and budget provided in this supplement were based on discussions with City staff. The major scope revisions are summarized below:
• Leverage City staff to partner and support community engagement activities (based on specific discussions with City staff) resulting in a reduction of consultant led community engagement. • Leverage virtual attendance as much as possible (based on specific discussions with City staff) for community engagement and public meetings/hearings to reduce direct expenses. • Reevaluate the approach to the Existing Conditions Background Report to streamline the level of effort and support overall cost reductions.
• Add in scope for reasonable parking data collection and analysis – for an amount not to exceed $20,000.
• Add a Public Hearing Draft of the General Plan.
• Remove the document accessibility task.
• Remove any optional tasks from the CAAP that are not necessary to support CAAP and Focused General Plan Update integration.

We are confident that the Rincon team will continue to meet the needs of the City, and we welcome an opportunity to meet with you to further discuss our proposal. Please do not hesitate to contact us if you have questions about this proposal or require additional information.

Sincerely,
Rincon Consultants, Inc.

Kimiko Lizardi, Principal
[email protected]
Contact for Clarification
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City of Pacific Grove
Focused General Plan Proposal Supplement
Rincon Consultants, Inc. Page 2
Contents
1 Project Approach, Scope of Work, and Deliverables.....................................................................................3 Project Approach .....................................................................................................................................3 Scope of Work .........................................................................................................................................3 Task 1 Project Initiation and Coordination .................................................................................3 Task 2 Community Engagement ................................................................................................6 Task 3 Existing Conditions, Issues and Opportunities................................................................ 12 Task 4 Alternatives ................................................................................................................. 21 Task 5 General Plan ................................................................................................................24 Task 6 Zoning Ordinance Amendments....................................................................................27 Task 7 Objective Development and Design Standards...............................................................28 Task 8 Climate Action and Adaptation Plan..............................................................................32 Task 9 CEQA Analysis (Program EIR) ........................................................................................ 41 Task 10 Hearings and Adoption ............................................................................................... 57 2 Revised Focused General Plan Update Schedule....................................................................................59 3 Cost Estimate Summary ........................................................................................................................65

3.1 Cost Assumptions ....................................................................................................................65

3.2 Revised Focused General Plan Update Cost Summary ..............................................................66

3.3 Focused General Plan Update Fiscal Year Breakdown...............................................................66 PGCC 5-17-23

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1 Project Approach, Scope of Work, and
Deliverables
Project Approach
We understand that the City has the following key objectives for this effort:
• Engage the community in decision- making through a
robust and meaningful community engagement effort.
• A multi-faceted general plan, easy to use zoning
implementation and thorough CEQA analysis that is
consistent with recent legislation and supports
streamlining of future environmental reviews.
• Define and enhance community character to ensure that the features that define Pacific Grove’s identity are
protected and enhanced while balancing the need for
housing and meeting economic objectives.
• Improve connectivity and livability in Pacific Grove by creating improved multi-modal opportunities and thinking differently about community access, parking and
infrastructure needs.
• A resilient community focused on planning for a resilient future through integrated strategies for land use, transportation, climate adaptation and community health.

The following Scope of Work provides a detailed accounting of our implementation methodology to meet these objectives including the tools and techniques that will be used, the strategic approach to each major task and deliverable and assumptions regarding roles and responsibilities of the consultant team and City staff. The Scope of Work is broken up into eight key phases starting with project initiation through to plan adoption.

Scope of Work
Task 1 Project Initiation and Coordination
Given the scope of this effort and an understanding that City staff have limited resources, exceptional project management and management accessibility will be critical to the success of this program.

Consequently, we have developed a robust project management team to ensure that expectations regarding communication, quality, and timeliness are met.

This involves directing the consultant team and coordinating with the City and other stakeholders over the course of the project. It includes internal oversight of staff as well as management of the public outreach, technical, planning and environmental review tasks included within the work program. We plan to provide regular reporting, not less than monthly, on progress, schedule and budget.

Required Services
Pacific Grove requires the services of a
consultant team to assist the City in 7
primary areas:
• Project Management and Coordination
• Community Engagement
• Focused General Plan Update
• Zoning Ordinance Amendments and
Objective Development and Design
Standards (ODDS)
• Climate Action and Adaptation Plan
• Environmental Review
• Adoption
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City of Pacific Grove
Focused General Plan Proposal Supplement
Rincon Consultants, Inc. Page 4
2 Project Management Team
Kimiko Lizardi
Principal-in-Charge
• Project and Contract Oversight
• QA/QC
• Participate in regular calls and check ins
Della Acosta, AICP
Project Manager
• Manage and review consulting staff and work
products (deliverables, deadlines, budgets,
and scope)
• Biweekly check in calls
• Monthly invoicing and progress reporting
Megan Jones
CEQA Lead/Local Strategic Advisor
• QA/Q/C
• Oversight of CEQA
• Local advisement and strategic support
• Participate in calls and check ins as needed
All members of the Project Management Team will be
involved in the quality assurance and review of all tasks and work products within this work program. The
budget for that quality control is included in the
individual task budgets. Additionally, this group provides leadership and guidance to overcome or take advantage
of any challenges or opportunities presented during the project’s duration and will serve as partners with Pacific Grove staff through the life of this project.

Kickoff Meeting and City Tour
Upon authorization to proceed, Rincon will facilitate a kickoff meeting with City of Pacific Grove staff. The
purpose ofthe meeting is to discuss data needs, initial community issues and opportunities, set project
expectations, and explain our proposed approach to the
various components of the work program.

The kickoff meeting is envisioned as a two-hour
meeting. The Rincon team will work with the City to
achieve the following objectives:
• Clarify the work program, schedule and
communication protocols
• Early identification of data sources and needs
• Discuss staff expectations and community issues
• Discuss key opportunity and change areas in Pacific
Grove, such as proposed housing sites to meet 6th
Cycle Housing Element RHNA requirements, or
other underutilized areas.
• Refine the community engagement strategy and
obtain initial inputfor a key stakeholder list
Following the discussion,the consultant team willtour key areas in Pacific Grove. The tour may consist of residential neighborhoods, Downtown, Central Eardley, Lighthouse Avenue area (west of Downtown), Forest Project SharePoint Site
To manage large programs, Rincon utilizes a
project SharePoint site that allows for the
storage of information as well as collaborative
documents and materials. The Project
SharePoint is simple and easy-to-use and is
also secure. Access to this site will only be
available to members of the project team and
will be managed by the Project Management
Team. Use of the SharePoint will prevent
confusion of various document versions being
sent via email or uploaded to a simple FTP
site. The ability to organize documents by
component or document is helpful for
programs like this with various components
being worked on simultaneously.

Documents would be organized by the major
components of the Work Plan and resource
libraries can be created to support sharing of
project photos, maps and other information.

Also, a real-time schedule would be available
so all team members would be aware of
upcoming project deadlines and any changes
to the overall work program schedule. The
Project SharePoint is highly flexible and can
be customized for the needs of the City and
team. A draft and quick tutorial of the
SharePoint Site will be presented during
Task 1.1: Kick Off Meeting and City Tour
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Hill area, and other opportunity areas and/or sites that should be considered as part of the Focused General Plan Update.

The tour will provide an opportunity to visit potential new growth areas, transportation corridors, existing neighborhoods and commercial and industrial districts, and major City amenities and assets. Rincon assumes that City staff will provide a map highlighting the areas to be visited. The City-wide tour is envisioned as a half-day (4-hour) event.

Document Gathering
Rincon will work with the City to develop a comprehensive list of documents and data necessary to prepare the General Plan background documents, policy document, zoning code and map updates, and Program EIR.

The data list will include necessary GIS map files, existing City documents, and any other materials that will be used during Task 3 (Existing Conditions) and Task 5 (General Plan). Following delivery of these materials, Rincon will review the materials provided and identify any gaps in data or materials that will require additional research or coordination to obtain.

Scope of Work and Schedule Refinement
The kickoff meeting provides the team with an opportunity to further refine the scope of work and project schedule. Following the kickoff meeting, we will create a detailed project schedule highlighting major milestones, deadlines, deliverables, and meetings. The schedule will be reviewed and updated as necessary as the project progresses.

Rincon will provide regular check-ins and provide updates on schedule in conjunction with our monthly invoicing. If we proactively identify project issues that may cause schedule delays, the Project Manager will bring those to the attention of staff, identify potential solutions and coordinate with staff as to the best course of action.

Document Set Up
Early in the project, Rincon will work with City staff to create a document template package. The template documents will be used by the team to ensure consistency in the look and feel of the documents, including any presentation materials and planning documents. Rincon will also work with City staff to address how the documents will interact with the existing General Plan, Zoning Code and other existing Pacific Grove plans.

This task assumes that City staff will provide any branding guidelines, including any color or font guidelines for reference.

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Focused General Plan Proposal Supplement
Rincon Consultants, Inc. Page 6
Project Coordination
Our project management team will be in continuous coordination with City staff in an organized and efficient manner. This task provides for overall project management, coordination of team members and tasks, preparation of project updates, consultation with City staff, team meetings, and monthly invoices. It includes conference calls with City staff approximately every other week as needed during active months throughout the project to review tasks in progress, share information, and review key milestones and deliverables. These meetings may shift to monthly or be handled through email communication when biweekly meetings are not needed. Our project coordination tools include the use of Microsoft SharePoint, which enables our team to seamlessly share documents and deliverables, while staying high touch with City staff. Since communication is a top value for our team, additional communication with the City team by email and phone will occur throughout the project, independent from the scheduled calls.

Deliverables
• Kickoff meeting agenda and data needs list (electronic format) • Memorandum/meeting notes from kickoff meeting (electronic format) • Observation notes and photographs from City tour will be incorporated in subsequent deliverables • SharePoint project site
• Project schedule (electronic format)
• Monthly progress reports to accompany invoicing
• Document template package
• Up to 85 bi-weekly calls with City staff (detailed meeting assumptions are provided in Section 6) Task 2 Community Engagement
Even though Pacific Grove is a small coastal
community, there are still varying demographics found
within it. The community engagement strategy will be
developed and conducted so that a variety of voices in
the community are represented. The Rincon team will
initiate a discussion regarding the community
engagement strategy at the project kick-off meeting
and will be prepared with a set of questions to ask the City regarding their engagement history, challenges
and goals. As part of the Housing Element Update, the
City is conducting a significant amount of community
outreach to support the update process. The City has
been successfully incorporating online tools such as
Balancing Act which is an interactive housing site and
density activity that engages the community in
developing solutions. Our approach will ensure we learn from the City’s recent engagement activities, identifying successes and any lessons learned on techniques or approaches that may not have worked so well within Pacific Grove. One of our first steps will include development of a Community Engagement Plan.

Our scope of work includes recommendations for an initial engagement strategy and activities that, based on our experience in other similar jurisdictions, have worked well. This is intended to provide an initial understanding of potential scope and costs, but we will work closely with City staff to customize and establish a Community Engagement Plan that best fits the needs of Pacific Grove within the allocated budget. We also suggest that once the Community Engagement Plan is finalized that it be posted on the project’s website for transparency and review by potential community stakeholders, such as Communities for a Sustainable Monterey County, Heritage Society of Pacific Grove, and other organizations. This will ensure we invite all the relevant parties to the table in a format that works for them. Also, if any additional engagement is requested that is not included in the original Community Engagement Plan, it can be addressed early in the work program.

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The proposed community engagement strategy is robust and includes a series of outreach tasks that are collaborative in nature and inclusive of all members of the community.

2.1 Community Engagement Plan
The Rincon team understands the critical importance
of community engagement and outreach. Through our
work on other General Plans and Climate Action and
Adaptation Plans (CAAP), we understand that a plan
reflecting the vision of the community is a successful
and inspired plan. The Rincon team will develop and
refine a Community Engagement Plan and launch a
comprehensive effort that will educate, inform, and
build interest in this planning effort. The Community
Engagement Plan will clearly identify the engagement
activities, associated phase of the project, target
audience/stakeholders, and responsibilities for
carrying out the engagement (including City staff
and/or members of the Rincon team). Community engagement will focus on the community at-large, directly affected stakeholders including property owners, businesses, residents and interest groups, and civic decision-makers. This effort will be designed to effectively build collaborative interest and to ensure that the diverse perspectives and varying needs and interests of local community members and stakeholders are represented through the outreach process.

Our goal is to design community outreach to engage the public and community leaders in a fun and interactive way that will educate them on the value and purpose of this project, create a common vision, and to obtain their feedback. As part of this task, the following components will be addressed along with stakeholder interviews and in-person community events described in subsequent tasks. Additionally, the plan will be structured to be inclusive of all of those who make up the “community” and will be designed to effectively build collaborative interest, identify common values and goals, and to bring new participants to the conversation. This includes building from the Housing Element outreach effort and defining equity and equitable outcomes and developing methods to measure the success of the engagement efforts.

This task assumes City staff will conduct two rounds of review of the Community Engagement Plan and upon receipt of consolidated City comments in tracked changes, the Rincon team will prepare a Final Community Engagement Plan for City staff to share with decision makers, the GPAC and to post to the project website.

2.2 Online Engagement
The post-pandemic era has taught the planning industry and our firm a lot about online engagement. Virtual meetings and online engagement are not a panacea for all-inclusive community engagement, but communication through online and social media has transformed drastically in the past several years. In particular, how information is disseminated and received by the public has changed. Online media tools are powerful, cost-effective and increasingly becoming the expected norm for how information is communicated. For the Pacific Grove General Plan, a variety of tools will be used to support online engagement, as described below.

2.2.1 Online Surveys
The Rincon team will develop and conduct up to three online community surveys (using SurveyMonkey or similar application) to capture qualitative input on the values, goals, and issues to shape the Pacific Grove General Plan and ODDS. Our recommendation is to administer these surveys during Task 3, which is a learning period for the project. The focus of the three surveys will be as follows:
• Survey #1: Visioning (held during the Project Learning Phase). Rincon will prepare a survey that will be used to gather input from residents and stakeholder on how they view Pacific Grove today and in the future.

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Rincon Consultants, Inc. Page 8
• Survey #2: Issues and Opportunities (also held during the Project Learning Phase). Rincon will prepare a survey to confirm issues and opportunities identified during initial community engagement activities to ensure a clear understanding of the community’s concerns and priorities that will inform alternatives, policy development, and CAAP measures and actions. WRT will provide input on issues and opportunities pertinent to urban design.
• Survey #3: Urban Design and Community Character (held during the Zoning Ordinance Amendment and ODDS Phase). WRT will prepare a visual preference survey focused on community character, to inform urban design policies and the development of objective design standards. • Survey #4 and #5 – additional surveys may be necessary to support the Issues and Opportunities discussion or other topics as they arise. This scope includes an allowance for two additional surveys.

The Rincon team will provide City staff with an initial outline of each survey prior to developing a draft version of the survey. This will allow early engagement with City staff on the format and ensure the team is in agreement before developing detailed content. This task assumes each survey will be approximately ten questions long with one round of City staff review on each draft survey, and upon receipt of consolidated City comments, the Rincon team will prepare a final survey for posting to the project website.

Following each online survey closing, an accompanying summary report will be created with numerical breakdowns of responses, charts and graphs where applicable, and narrative descriptions of the qualitative results.

2.2.2 Educational Videos and Resident Interviews
Short educational videos are a great way to story tell and convey information pertaining to a Focused General Plan Update and CAAP. These brief segments are visual and allow for quick, self- paced learning.

They are a great way to share the purpose of the General Plan and CAAP and convey technical information in a visually appealing manner that can support specific milestones in the project.

For this effort, the Rincon team proposes up to three educational videos as follows:
• Video #1: General Plan Overview. Rincon will prepare a video talking over a presentation to educate the public about the Focused General Plan Update process, including recent legislative updates and opportunities to get involved.
• Video #2: Zoning and Objective Design and Development Standards. WRT will prepare a slide show focused on ODDS. It may include topics such as compliance with recent State law, what are “objective standards”, approaches, key considerations. There may be two or three short segments to cover these topics.
• Video #3: CAAP Overview. Rincon will prepare a video talking over a presentation to educate the public about climate hazards, actions the city and community members can take to increase resilience and reduce greenhouse gas emissions, and opportunities to get involved in the CAAP process.

The Rincon team will provide City staff with an initial outline of each video prior to developing a draft version of the video. This will allow early engagement with City staff on the content and ensure the team is in agreement before developing detailed content. This task assumes one round of City staff review on each draft video, and upon receipt of consolidated City comments, the Rincon team will prepare a final video for posting to the project website.

Resident Interviews
The people who live in a community have a wealth of knowledge and carry stories from the past. These stories are a real community asset and, to some extent, hold the key to the future. Stories and interviews from residents can inform a vision for the future, which can be highlighted through a variety of online channels and mediums. Rincon will create a two- to-three question activity asking residents to share their Pacific Grove stories, which can be used during the initial workshops and pop-up events to gather key details on what makes Pacific Grove unique. Selected stories will be featured in the Vision and Guiding Principles and other key public documents as highlights illustrating the community’s values and connection to Pacific PGCC 5-17-23

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Grove. This task assumes that City staff will support distribution of the resident questionnaire at pop up events and other opportunities.

2.3 Community Workshops
Formal community workshops are a great way to engage the public and provide them with an opportunity to discuss their priorities, ideas, and vision for the future of Pacific Grove. We envision a series of workshops that allow participants to actively participate through interactive exercises. These workshops will be centered on different General Plan topics and key project milestones. We recommend the following approach and organization to the workshops rather than organizing by element or discrete topic area:

Learning – Up to 4 Virtual Workshops
• Introduction to General Plans, CAAPs and Visioning
(2). These workshops will introduce the community to
the project and outline the purpose, requirements, and
importance of the Focused General Plan update and
CAAP. The workshops will provide a comprehensive
view of the planning framework and demonstrate how
the project fits together with the Housing Element
update. In addition, the workshops will direct
participants to surveys or interactive activities
designed to gather input from residents and
stakeholders on how they view Pacific Grove today and
what they want their community to be in the next two
decades. The development of this exercise will be
informed by the Housing Element and the prospective neighborhood-scale land use changes that are required as a result of the site inventory. This feedback will be coalesced into a final vision statement for the Pacific Grove General Plan.
• Issues and Opportunities (2). Following the
completion of Task 3.1, 3.2, 3.4 and Tasks 8.2 and

8.3, we will hold two workshops to discuss the
current issues and opportunities in Pacific Grove
with the community, presenting our initial findings
and asking for clarification and feedback from
participants on areas of particular concern to them.

These workshops will incorporate information
obtained from the community during the Walking
Tour in Task 2.6.

Alternatives and Policy Direction – Up to 2 In-person Workshops and 7 Virtual Workshops • Alternatives (2). During the alternatives workshops, the Rincon team will discuss proposed land use, urban design, public realm and transportation alternatives. These workshops are assumed to be inperson. • Policy Direction Workshops (5). Following the alternatives workshops, Rincon will conduct a series of virtual workshops organized around the key components of the work program to review policy direction for all topics covered in the Focused General Plan Update, ODDS and CAAP. These workshops are anticipated as follows:
 General Plan (2) Once the Rincon team has confirmed direction for the land use and circulation alternatives and has initiated draft policies, we will host a workshop to review the draft policy direction for all topics covered in the Focused General Plan Update. We will present a baseline understanding of the existing conditions for that topic, what legislative requirements apply, and some common best practices from similar communities. The workshop will be interactive, engaging, and designed with the dual purpose of allowing participants to gain a fuller understanding of the topics and their applicability to the City, and for the project team to gain PGCC 5-17-23

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Focused General Plan Proposal Supplement
Rincon Consultants, Inc. Page 10
insight and input on the policy direction proposed for each key topic area. Input from this workshop will inform development of the Draft General Plan.  Objective Design and Development Standards (1) WRT will lead and facilitate a meeting focused on infill development and the ODDS. The meeting will be interactive and engaging and will support a more focused discussion on infill strategies and the objective design and development standards.
 Climate Action and Adaptation Plan (2) The Rincon team will host two workshops to allow participants to inform the development of CAAP strategies which will have the greatest positive impact on GHG emissions and climate resilience Citywide. The first workshop will inform the draft selection of CAAP strategies under Task 8.4. The second workshop will inform the measures and actions to be included in the CAAP under Task 8.7. Rincon will create interactive activities for both workshops to engage participants and solicit targeted input to best inform the development of the CAAP.

Review and Adoption – Up to 2 Virtual Workshops
• Draft General Plan, CAAP, Zoning Updates and Program EIR. These workshop are anticipated to review the Draft General Plan, Zoning Updates and Draft CAAP after they have been released for public review.

Prior to each in-person workshop, we will develop a Facilitator’s Guide that describes the notification efforts, key messages, and format and materials that will be used at workshops. Project fact sheets, comment cards and graphic displays will be produced. These materials will be reviewed and approved by City staff prior to being used at these meetings.

Task 2.3 anticipates a total of up to two in-person workshops and thirteen virtual workshops.

City staff is assumed to provide logistical support for the workshops, including securing venues, distributing notifications and assisting with the staffing for each of the events.

2.4 General Plan Technical Advisory Group
This group is expected to serve as a common thread throughout the update process and provide feedback and review key work products. The General Plan Technical Advisory Group (GPTAG) is anticipated to be comprised of between 10-15 individuals and will serve as an advisory group that will provide feedback on project issues including the vision and guiding principles, land use and transportation alternatives, urban design and community character priorities and other key topics. The GPTAG can also support a review of content for the community workshops. The following provides initial recommendations for the organization of up to six GPTAG meetings. This scope assumes City staff will lead any additional meetings beyond those described below:
• Meeting #1 – Project Initiation
• Meeting #2 – Issues and Opportunities
• Meeting #3 – ODDS
• Meeting #4 – CAAP
• Meeting #5 – Policy Alternatives
• Meeting #6 – General Plan Review
The group should be selected under the advisement of City staff and may include key individuals from various departments, appointed and elected officials, as well as community stakeholders who played a role in the Housing Element update process.

These meetings will occur at key milestones of the project and will align with community workshops and public meetings with Planning Commission and City Council. It is assumed that City staff will organize and lead facilitation of these meetings. It is assumed that the Rincon team will attend up to six virtual meetings and will help establish the GPTAG and provide presentation materials (e.g., PowerPoints, handouts), agenda topics, and support note taking for the six meetings.

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2.5 Virtual Stakeholder Interviews
The Rincon team will prepare for and conduct a series of virtual, small group and/ or one-on-one interviews to discuss the Focused General Plan Update and CAAP with local organizations, groups, and stakeholders.

This includes City staff that administers zoning, local developers and architects, property owners whose properties are in areas of change, and community-based organizations or special-interest groups that represent housing needs and issues that may be relevant to address through the zoning code. It is assumed that City staff will collaborate with Rincon staff to generate a comprehensive list of stakeholders to interview. The interviews will be used to identify key issues to be addressed and to allow the consultant team to understand the desired improvements and strategies from these local leaders. This task assumes up to 20 virtual stakeholder interviews lasting approximately one hour, and the deliverable for this task includes a memo summarizing results of the interviews.

2.6 Walking Tour
Walking tours are an effective engagement tool that empowers stakeholders to provide more site-specific input, while imagining and contextualizing ideas about the future.

Traditional (in-person) walking tours involve project teams physically walking through sites and organizing charrettes, surveys, or facilitated question and answer sessions with stakeholders to receive community feedback. The walking tours are anticipated to focus on urban design and community character features and occur during the Learning Phase of the project. The walking tours are anticipated to occur with members of the GPTAG.

WRT will lead one in-person walking tour. The tour will offer an opportunity for participants to examine and help refine our team’s understanding of three distinctly different places: the city’s downtown, its inner neighborhoods, and its outer neighborhoods. For the tour, WRT and Rincon will provide facilitators, a walking map, and questionnaire. Each tour will begin with an orientation, followed by the walking tour itself, and ending with a forum in which participants can share and listen to one another’s observations. WRT will provide a walking tour guide to outline the details of the walking tour event.

2.7 Engagement Toolkits
Rincon can develop one toolkit to support the engagement of community members outside of defined meetings and workshops. This toolkit can be used by GPTAG members or other identified project ambassadors to support outreach about the General Plan process and to solicit additional feedback. The toolkit would include a project overview presentation and fact sheet, survey, and/or discussions questions.

All materials will be provided in digital format. The toolkit can also be used by City staff.

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Deliverables
• Draft and final Community Engagement Plan (in electronic format) • Outline, draft and final surveys (up to five total)
• Survey results in summary report format (up to five total) • Outline, draft and final educational videos (up to three total) • Draft and final resident interview questionnaire
• Facilitator’s Guide for each in-person workshop, sign-in sheet, and name tags • Organize and attend up to 2 in-person and up to 13 virtual workshops, including workshop materials to be finalized at the time of planning, and workshop summary memos • Virtual attendance at up to 6 GPTAG meetings, includes supporting facilitation and providing presentation materials (e.g., PowerPoints, handouts), agenda topics, and supporting note taking • Facilitation of up to 20 virtual stakeholder interviews, including the development of stakeholder interview questions with review by City staff and memo summarizing results • Walking tour guide/maps, questionnaire for tour attendees, facilitated meeting at the end of tour, and summary of results
• Engagement toolkit presentation slides, fact sheet, and survey questions.

Task 3 Existing Conditions, Issues and Opportunities
The City’s General Plan has not been comprehensively updated since the 1990s. One of the first phases in the process will be the Learning Phase, where the Rincon team will build a foundational understanding of the city’s existing conditions as well as issues, opportunities and trends.

During this task, the team will conduct a review of existing documents, including an audit of the General Plan.

The audit will identify goals, policies and programs still relevant that can be incorporated into the updated General Plan and those that have the potential but need to be revised or updated. The audit will also include a legislative consistency analysis to address required legislative updates since the General Plan was last updated. The Rincon team will also prepare an Existing Conditions Background Report (ECBR) to describe Pacific Grove’s existing built, social and natural environment in a succinct, graphically oriented and engaging format. Our approach will ensure that the ECBR is prepared to support the needs for the General Plan process as well as the needs for the environmental setting section of the EIR.

The Rincon team will continue the learning process by conducting community engagement activities, including walking tours, early visioning and issues and opportunities activities (as further described in Task 2) to ensure a clear understanding of the community’s issues, priorities, and values. The community’s values or Vision and Guiding Principles will provide direction and serve as guardrails for future more detailed analyses and policy development.

The Rincon team will conduct additional technical reports and studies (as further detailed in Task 3.6) and prepare a Strengths, Weaknesses, Opportunities and Threats (SWOT) report. This report will build on the General Plan Audit, ECBR, CAAP GHG inventories, forecast and targets, community visioning and engagement and will serve as a strategic guide for the General Plan Update. It will look at both internal and external planning factors and trends and will connect the dots between the Pacific Grove’s identified needs and opportunities and preliminary policy and implementation recommendations.

3.1 General Plan Audit
The audit will identify goals, policies, and programs still relevant that can be incorporated into the updated General Plan and those that have potential but need to be revised or updated including an assessment of which policies and programs have been particularly successful for City of Pacific Grove and which have not.

This review will also take a close look at the Housing Element programs that will be adopted for the 2023- 2031 Housing Element Cycle, including how these programs will directly affect the Land Use Element. A key component of the General Plan Audit will also include a legislative consistency analysis, which will provide a list of legislative changes required to bring the General Plan into compliance. This assessment assumes one PGCC 5-17-23

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round of review with City staff and would be included as an Appendix to the Existing Conditions Background Report (ECBR).

3.2 Existing Conditions Background and Technical Reports The Rincon team will prepare a series of existing conditions background and technical reports to describe Pacific Grove’s existing social, natural, built, and economic conditions. The technical reports or memorandums will be used to inform an understanding of the City’s existing conditions to support subsequent tasks including the SWOT analysis in Task 3.4, the Objective Design and Development Standards, the CAAP, and the focused updates to the Land Use, Transportation and Safety elements. Each of the technical reports and memorandums will be under separate cover and are intended to be technically focused on the information needed to support the updates as described above, using simple narratives and data presentation and maps (as necessary). Unless otherwise stated herein, Rincon anticipates one round of review of each of the existing condition and technical background reports. The drafts will be submitted electronically, and the team will respond to one set of compiled, tracked changes from the City.

The technical reports include the analysis necessary to support compliance with SB 379, AB 747, SB 99 and to include an economic analysis that will allow the team to draw insights from market and economic realities to foster realistic infill and land use strategies.

To support engagement and help synthesize the information from the existing conditions background and technical reports, Rincon will prepare a graphically oriented and succinct Existing Conditions Background Report Executive Summary (Executive Summary). The Executive Summary will summarize the most relevant existing conditions information from the reports and is anticipated to be used for discussions with stakeholders and to provide a more publicly accessible version of the existing conditions information. The following subsections describe the anticipated existing conditions and technical background reports that will be prepared.

3.2.1 Land Use and Community Character
The land use and community character report will provide an overview of the existing and allowed land uses in the city and place type characteristics of the City’s neighborhoods.

Rincon will define the planning area and analyze land capability relative to future growth for the life of the updated General Plan. This report will analyze:
• Existing land uses
• Historic and current growth and development patterns
• Existing planning framework, including Vision plans and Specific Plans • Relationship to the surrounding County unincorporated lands • Physical constraints
• Potential infill development locations
• Vacant and underutilized lands
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This will include the creation of maps to ensure a clear understanding of the general plan study area, land use designations, existing land uses and potential opportunity/change areas. The Rincon team will review the current draft of the 6th Cycle Housing Element update to ensure the prospective land use changes in this document are reflected in the background understanding of the Land Use Element.

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Community Character
Pacific Grove is a composite of exceptional districts and landscapes. WRT will take a place-based approach to community design to respond to distinct and unique development patterns and character within neighborhoods and along corridors, with appropriate building types.

The older part of town affords extraordinary walkability as its centrally located downtown and grid connect residents to goods and services; infill development can complement the traditional fabric and confer benefits, such as to reduce Pacific Grove’s per capita driving rates in the community and increase patronage (and therefore the availability) of local destinations. Newer neighborhoods, while auto-reliant for shopping trips, are integrated within extraordinary coastal landscapes with remarkable recreation; development in these outer neighborhoods can reinforce how buildings and landscapes work with the natural setting.

The Forest Hill commercial district was designed for motorists with lowrise buildings set behind parking lots; a candidate for private redevelopment on account of its relatively low development intensity, policies and design standards for Forest Hill can use growth to create a walkable transit-oriented district by investing in pedestrian infrastructure and codifying pedestrian-oriented building and site guidelines in the Forest Hill Specific Plan.

WRT’s approach will be to carefully evaluate these generalized “place types” to identify character- defining features for each place type and tailor policies and standards to respect Pacific Grove’s character, while recognizing contemporary building practices and their response to market factors. Community engagement will inform our understanding of place types and how this understanding should inform policies and standards. Walking tour (see Task 2.6) will enlist GPTAG members in identifying “what works” and “what needs fixing” in each place.

For each place type, WRT will catalogue representative building types and architectural characteristics, such as: setback/build-to lines, massing cadence & modulation, materials & color, fenestration & entry patterns, cornice lines, and roof form. WRT will note if an architectural style predominates. They will also examine landscape treatments, such as fences and tree species, and street design elements, like sidewalks and street trees. WRT will also review Pacific Grove’s Historic Context Statement and its Architectural Review Guidelines for Single-Family Residences. This will include the creation of district maps, photos and descriptors of the districts examined, a place type map and place type matrix that groups together districts with similar characteristics, character-defining attributes for each place type.

3.2.2 Hazards and Safety
Rincon will characterize and assess natural and environmental hazards in Pacific Grove. We will generate infographics and maps to characterize the risks and vulnerabilities related to:
• Geologic and seismic hazards, including liquefaction, seismic activity, and landslides • Flooding hazards
• Peak load water demand
• Wildland fire hazards
• Hazardous materials
• Climate change related hazards, including increases in temperature, more intense and frequent heat waves, more intense and frequent drought, higher frequency of catastrophic floods, more intense and frequent wildfires, and more severe coastal hazards associated with sea level rise (consistent with the more detailed analysis conducted under Task 3.2.3, described below). • Emergency evacuation constraints (consistent with the more detailed analysis conducted under Task

3.2.4 and 3.2.5, described below).

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• Emergency response facilities and services to characterize Pacific Grove’s capacity to prepare and respond to emergencies.
• Noise conditions will consider type, location, and extent of noise incompatibility in the community.

Rincon will identify major stationary and mobile sources of noise in the City and visually identify traffic noise contours based on data from the traffic report. For this analysis, Rincon will prepare noise contour maps and descriptions of existing noise conditions.

3.2.3 Climate Change Vulnerability Assessment
In accordance with California Government Code 65302(g)
and SB 379, Rincon will complete a Climate Change
Vulnerability Assessment which will detail the anticipated climate impacts in the City of Pacific Grove, including increases in temperature, more intense and frequent heat waves, more intense and frequent drought, higher
frequency of catastrophic floods, more severe and frequent wildfires, and increasing rates of sea level rise and its impacts on increasing coastal hazards, and shoreline and bluff erosion.

At a qualitative level, Rincon will evaluate the locations of the City’s critical facilities and services (such as Fire Stations, evacuation routes, etc.) in relation to potential climate change impacts based on readily available
geospatial data. The Climate Change Vulnerability
Assessment will be prepared consistent with the latest
(2020) California Adaptation Planning Guide, as described in California Government Code 65302(g) and the Office of
Planning and Research’s General Plan Guidelines. Rincon will utilize maps and data from existing plans and available sources of geospatial data, including:
• Internet-based Cal-Adapt tool
• Internet-based Healthy Places Index tool to identify vulnerable populations • County of Monterey Multi-Jurisdictional Hazard Mitigation Plan (September 2022), of which Pacific Grove is a participating jurisdiction
• California’s Fourth Climate Change Assessment, Regional Report • Existing development in identified at-risk areas, including structures, roads, utilities, and essential public facilities
• California Coastal Commission Sea-level Rise Policy Guidance (Updated 2018) • Ocean Protection Council (2018)
• NOAA Office for Coastal Management’s sea-level rise projections data • Pacific Grove Land Use Plan and Implementing Ordinances (January 2020) • Pacific Grove Shoreline Management Plan – Vulnerability Assessment (November 2018) • Pacific Grove Shoreline Management Plan (June 2020)
• Our Coast Our Future, which presents results from the Coastal Storm Modeling System (CoSMoS) developed by U. S. Geological Survey (USGS)
A key component of the Climate Change Vulnerability Assessment will be an evaluation of the potential for climate change to disproportionally impact vulnerable population groups (e.g., seniors, children, low-income communities, outdoor workers, etc.).

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The Climate Change Vulnerability Assessment will rely on modeling scenarios per the California Adaptation Planning Guide, the Office of Planning and Research’s General Plan Guidelines, and the California Coastal Commission’s Sea-level Rise Policy Guidance updated in 2018. The Climate Change Vulnerability Assessment will be a qualitative analysis and will not include quantitative asset analysis by hazard area.

It is assumed that sea-level rise scenarios will be selected consistent with the Draft County of Monterey Multi-Jurisdictional Hazard Mitigation Plan (September 2022) which includes three sea level rise scenarios:
25 cm (2030), 75 cm (2060), and 200 cm (2100).

It also assumed that the one percent annual chance flood combined with the 2100 sea level rise scenario will be selected. Although the City of Pacific Grove has historically not retreated significantly since its shoreline is mostly dominated by exposed granitic rock, according to the County of Monterey Multi-Jurisdictional Hazard Mitigation Plan, sea level rise is expected to increase the exposure of Pacific Grove’s coastline to erosion, exposing large areas of the city to coastal hazards. Therefore, a qualitative analysis will be done to assess the impacts of sea level rise and coastal erosion on the City assets. This task assumes that the assessment will be based on readily available information (no modeling will be conducted) and that mapping will be based on geospatial data provided by the City or available online. Quantitative asset mapping and tabulation is not included in this task.

3.2.4 Emergency Access Analysis
SB 99 requires all cities and counties, upon the next revision of the Housing Element on or after January 1, 2020 to update the Safety Element to include information identifying residential development in any hazard areas identified in the Safety Element that do not have at least two emergency evacuation routes. KimleyHorn will coordinate with City staff to develop a City wide map using ESRI that identifies communities with fewer than two ingress/egress routes and provide a narrative description of the implications for evacuation planning. The analysis will be used to determine whether the City should consider policies to address any identified access limitations or constraints. Kimley-Horn will document key findings and policy recommendations for inclusion in the Health and Safety Element. Rincon will incorporate policies and implementation programs in the Health and Safety Element.

As appropriate, information from the emergency access analysis will be included with the Executive Summary.

3.2.5 Evacuation Capacity Assessment
Kimley-Horn will prepare an evaluation of evacuation route capacity, safety, and viability under three: 1) Highway 68 and Lighthouse corridor, 2) Highway 68 only, 3) Lighthouse corridor only. The level of effort for this evacuation analysis can be adjusted based on further discussions with Pacific Grove.

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To conduct this analysis, Kimley-Horn will host a preliminary virtual meeting with City staff to identify key evacuation routes that will expand on the City’s GIS Base Map. Major hazard areas will be reviewed with the Transportation Element maps for the City to assist in identifying evacuation routes in the review area (limited to major arterials). Kimley-Horn staff will attend the meeting and anticipate agency staff will include emergency responder personnel and the City’s Traffic Engineering and Planning team. This meeting will establish the assumptions for evacuation modeling. The AMBAG Travel Demand Model will be used for this analysis.

Additionally for this analysis, each neighborhood’s principal evacuation route will be examined in terms of its capacity as measured by vehicles and passengers per hour versus the population to be evacuated. This will be conducted in GIS and a qualitative assessment since most roads are two-lane roads and evacuation will be based on shortest routes to the arterials. The potential for capacity augmentation under emergency conditions should be considered e.g., use of shoulders or contraflow traffic operation.

Safety will be assessed by examination of available collision data for the roadway and discussions with City staff. Viability will be assessed by evaluation of the vulnerability of the vulnerability of the route to obstruction and assumptions determined with staff.

Kimley-Horn will recommend mitigation measures to address constraints identified in the Emergency Evacuation Analysis. Rincon will incorporate the mitigation measures into the Health and Safety Element as policies and implementation programs.

As appropriate, information from the emergency access analysis will be included with the Executive Summary.

3.2.6 Transportation and Parking Analysis
The update to the Transportation and Mobility Element will consider appropriate thresholds of significance (SB 743) in the operational performance evaluation for roadway facilities. It will also incorporate complete streets standards for all modes, including pedestrians, bicyclists, and transit. These efforts comply with the current best practices, such as the multimodal level of service (LOS) and Level of Traffic Stress methodologies as well as the Complete Streets legislation (AB 1358). Kimley-Horn has performed these analyses for several general plan updates in California and will assist the City in realizing its own complete streets goals as well as the requirements of the California Complete Streets Act.

Kimley-Horn will consolidate all existing and representative locally owned and operated City roadway traffic count data (pre-COVID shelter-in-place restrictions) and stratify this data by count source, facility type, and age of count. Existing traffic count data bases from the Association of Monterey Bay Area Governments Traffic Count Mapping webpage, the Highway Performance Monitoring System (HPMS), City, and the regional travel demand model validation counts will be examined for applicability along with State highway data and will work with the City to develop and collect additional data as necessary.

After all traffic count data has been gathered and processed, Kimley-Horn will perform the existing condition traffic operations analysis for local City roadways and all state highway facilities. Kimley-Horn will coordinate with the City as to whether intersections and multi-modal (Complete Streets) LOS analysis on select roadways within the City is desired. Kimley-Horn will work with the City for appropriate thresholds of significance for evaluating transportation impacts.

Based on the analysis described above relative to the applicable performance service standards for each facility analyzed, Kimley-Horn will identify existing deficiencies within the City. For facilities identified as deficient, Kimley-Horn will confirm with City and Caltrans District 5 staff (for State owned facilities) based on empirical field observations, data collection activities and other traffic operations analyses that may have been performed for the same facility and location. This will include an assessment and evaluation of active transportation systems, goods movement, aviation facilities, and Transportation Demand Management (TDM)/System Management (TSM) operations.

Kimley-Horn will extract on-street occupancy data from Big Data and perform a windscreen parking occupancy survey during the peak period for off-street parking lots on one weekday and one Saturday. The data will be presented graphically and tabular format. Existing land use data that complements the parking demand in the business areas will be provided by the team/City in tabular and graphical format.

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Based on the growth in land uses for the General Plan buildout scenario, parking demand based on ITE and ULI rates will be calculated and shortfall identified by street block location. Generic parking policies and goals will be developed for the General Plan based on the results. This analysis does not include an implementation plan. This portion of the analysis will not occur until the land use alternatives phase of the project.

Existing conditions data and maps on transportation, mobility and parking will be incorporated as appropriate into the Executive Summary.

3.2.7 Economic Analysis
Economic Analysis
EPS will assess the underlying socioeconomic and real estate market context for the Pacific Grove General Plan Update. This technical analysis will cover key demographic, economic, and real estate factors affecting the City and its role in the broader region. The goal will be to identify and provide a clear understanding of demographic trends, the strengths of the local economy, the city’s key competitive attributes, and challenges and opportunities influencing sustainable long-term growth that might be addressed by the General Plan Update.

Socioeconomic Trends
EPS will analyze local socioeconomic characteristics, trends, and growth projections. The analysis will consider demographic and economic factors that inform and highlight land use opportunities and constraints in Pacific Grove. The primary purpose of the work is to offer context for community and stakeholder outreach discussions, to provide data for the visioning and planning process, and to support the land use alternatives and economic development policies for the General Plan. Relying on publicly available data (e.g., US Census Bureau, California Department of Finance, California Employment Development Department) as well as proprietary, third-party data sources, EPS will assemble and evaluate population and jobs data, including employment by industry. The analysis will look backward and forward ten to twenty years and will consider Pacific Grove, nearby jurisdictions, and the region. EPS will rely on available projections of growth in the region and in Pacific Grove. The analysis will provide key inputs to forecasting various General Plan alternatives. To support equity considerations, various population and household data will be considered by race and income, as may be appropriate. This data will be available for incorporation into the team’s Existing Conditions effort.

Economic Drivers and Trends
An assessment of citywide and regional economics will consider major economic drivers and business trends. It is anticipated that local business conditions, economic diversification, employment for local residents, and the evolving retail industry may be key topics of the assessment. The effort will build on the socioeconomic data and will include additional subject-specific data research. This information will be synthesized to provide a cogent perspective on local and regional economic themes. As part of this task, EPS also will consider City economic development efforts, including City revenue factors and anticipated future capital improvements.

Real Estate Market Assessment
EPS will establish and document real estate market trends in Pacific Grove. As part of the market analysis, EPS will consider market statistics as well as detailed information concerning new, high-performing local and regional comparable projects, including their market positioning, architectural formats, tenanting, amenity offerings, and market value. The assessment also will consider potential development sites based on direction and data from City staff. The Real Estate Market Assessment will cover standard land use types, including residential, office, industrial, retail, and hospitality uses.

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3.2.8 Executive Summary
Rincon will prepare an Executive Summary of the existing conditions using the existing conditions and technical background reports prepared in Tasks 3.2.1 through 3.2.7. The Executive Summary will be a graphically oriented and succinct document and will include appropriate charts, maps, and infographics to convey the existing conditions information in a visually compelling manner. Rincon will prepare a Screencheck draft for City staff review and based on one set of consolidated comments will prepare a draft for review with the GPTAG prior to public release. After reviewing with the GPTAG, Rincon will prepare a final Executive Summary for public release.

3.3 Vision and Guiding Principles Development
Through early community engagement tasks, the Rincon team will develop a vision and guiding principles document for the Focused General Plan Update. It will be important to confirm and clarify the vision and issues facing the City now and in the future. While this is a Focused General Plan Update and not all elements will be updated during this process, it is still important to align on the community’s desires and priorities for the update. A clear connection will be made between the community’s vision and the updates to the General Plan. The Vision and Guiding Principles document is anticipated to be a concise document (no more than a few pages) and will be shared with the GPTAG for input and will be presented at subsequent community engagement events to inform the next phase of the effort.

3.4 Strengths, Weaknesses, Opportunities, Threats (SWOT) Analysis, Preliminary Policy and Implementation Measure Recommendations
The Rincon team will conduct a SWOT analysis and prepare a summary report. The SWOT analysis will build on the ECBR and issues, the GHG Inventories, Forecast and Targets (Task 8.3 of the CAAP) opportunities and vision principles identified through early engagement tasks. The SWOT analysis will evaluate both internal and external planning factors and trends and will connect the dots between Pacific Grove’s identified needs and opportunities and preliminary policy and implementation recommendations. The intent will be to use this report to present and explore preliminary policy options to address the most important issues and opportunities identified during the update process. It will also support a more focused and direct approach to the alternatives and policy development.

The analysis is anticipated to be organized as follows:
• Guiding principle – a discussion of the guiding principle(s) or values/priorities identified through early engagement
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• Directives – a discussion and evaluation of contributing strengths, weaknesses, opportunities, or threats
• Other considerations – this will include a discussion and evaluation of other factors requiring consideration such as a discussion of relevant legislative requirements or funding considerations • Preliminary goals or implementation measures – this will include a discussion of recommendations for preliminary goals or implementation measures
This report will be shared with the GPTAG for their feedback. It can also be shared with the Planning Commission and/or City Council. This task anticipates a working session with City staff to review the results and preliminary recommendations prior to sharing with the GPTAG or other decision- making bodies. This task assumes the Rincon team will respond to one round of compiled, tracked changes from City staff and prepare and prepare a Final public review version of the SWOT report.

Deliverables
• Draft and Final General Plan Audit Memo
• Draft and Final Existing Condition and Technical Reports (Land Use and Community Character, Hazards and Safety, Climate Change Vulnerability, Transportation and Parking). • SB 99 Analysis Map and Technical Memorandum
• Draft AB 747 Evacuation Capacity Modeling Assumptions Memorandum and GIS neighborhood routes • Draft and Final Emergency Evacuation Analysis, including mitigation measures • Memorandum – Economic Development Analysis (Draft and Final) • Memorandum – Economic Development Strategies (Draft and Final) • Screencheck, Draft and Final Existing Conditions Background Report Executive Summary • Draft and Final Vision and Guiding Principles document • Draft and Final SWOT Analysis Report
Task 4 Alternatives

4.1 Land Use, Community Design and Circulation Alternatives Analysis The Rincon team will provide up to three “mock-up” land use, community design and circulation alternatives identified through data collection and analysis conducted in the previously completed tasks, refined through discussion with staff, GPTAG, City Planning Commission and City Council, and the community.

The alternatives will focus on the placement, organization, and relationship of land uses, community design and public realm features including neighborhoods/districts, key corridors community features and architectural characteristics. The alternatives analysis will review land use, scale and community characteristics, destinations, and mobility connections. Each alternative will consider the Housing Element sites selection process and the need to implement the 6th Cycle Housing Element RHNA, transportation data, environmental justice, climate hazards, and evacuation constraints information collected as part of Task 3, and opportunities considered under Task 3, as well as the natural, built, and social environment of Pacific Grove.

4.1.1 Initial Alternatives Maps
Each of the proposed alternatives will be illustrated through maps and graphics including:
• Land Use Scenario – the mix of proposed uses, allowable densities and total amount of new growth • Community Design – provide illustrations and/or images/photos of place and building types, architectural character and public realm/space features including key walk sheds and view sheds • Mobility – identify any future roadways, transit and active transportation networks or close the gaps in the multimodal transportation network (e.g., installing new sidewalks, or multi-use paths to connect potential new development sites to transit
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4.1.2 Alternatives Analysis
Circulation Analysis
From the ECBR and SWOT analysis, Kimley-Horn will identify gaps in transportation, specifically related to multimodal improvements. Potential funding programs will be identified for implementation. The City is built out and little opportunity exists for widening roadways and intersections. Some intersection control measures may be improved through either signals or the installation of small roundabouts. Kimley-Horn will work closely with Rincon and WRT and land use intensification and growth will be added to the AMBAG travel demand model and segment volumes will be extracted from the model.

Kimley-Horn will also prepare a Vehicle Miles Traveled (VMT) analysis for each alternative for motor vehicles.

This task will kick off with an evaluation and analysis of the existing VMT, in order for the City to determine whether the potential General Plan Update land use and circulation changes will require modification in VMT information for the City.

The City uses the regional Traffic Demand Model maintained by AMBAG and supplement the information with Big Data Kimley-Horn shall use this model for traffic modeling purposes and may have to do verification and calibration for the Watsonville.

Kimley-Horn will work closely with City staff to verify the land uses by TAZ for existing and GP conditions. For future condition analysis these scenarios will be analyzed: Base, Future and one alternative. Travel patterns within (I-I), and external (I-X) and (X-I) will be determined from the AMBAG model for different modes for GP conditions. Kimley-Horn will also determine internal trips from residential communities to areas of employment.

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This will show the integration between land use and transportation system wide. The findings of the study shall be summarized in a technical memorandum.

Kimley-Horn will support an update to the City’s VMT Policy and Mitigation Program through the following two sub-tasks:
• VMT Analysis for Cumulative Conditions. Kimley-Horn will perform a Vehicle Miles Traveled (VMT) analysis for Cumulative Conditions as defined as a part of the EIR1. This will include a No Project scenario, a Project scenario, and one more Project Alternatives. The City’s model, and specifically the future year scenario, will be used to perform the VMT analysis. Separate versions of the future year scenario will be developed for each of the analysis scenarios based on land use and roadway network modification developed for each of the scenarios within the EIR. Each scenario will be run, and the outputs will be used to perform the VMT analysis based on the City’s adopted analysis methodology and thresholds. A summary table will be created to summarize the findings of the VMT analysis. Both the total land use for each analysis scenario, and the land use growth specifically (defined as the difference between land use assumed in the Existing scenario and the land use assumed for each future year analysis scenario), will be evaluated and compared to the City’s VMT thresholds for each land use type.

The findings will be summarized in a table and a finding of significance or less than significance will be determined. The City VMT Banking Fee will also be updated, if required. • VMT Mitigation Projects Update. Understanding that the City has previously developed a VMT Mitigation Program, Kimley-Horn will expand the existing program based on the budget allotted to this task. The expansion will include evaluation of additional projects, and if the budget allows updated policy considerations. Kimley-Horn will provide the City a summary of the project analysis findings and update the VMT Mitigation Program document.
1 The costs for this work are included in the CEQA and will be used to support the EIR. Costs for the VMT analysis are not included in this task.

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Alternatives Report
The Rincon team will provide a matrix-style analysis of the land use, community design, transportation, and environmental impacts to compare and contrast the alternatives. Specific metrics to be analyzed include population, housing, and employment projections.

The team will refine the three alternatives for review and deliberation by staff and decision-makers that include the results of the analysis performed. The alternatives will be packaged into a summary report consisting of a description of land use categories, development capacity and potential housing allocation, conceptual land use diagrams, and applicable policy concepts with color maps and illustrations, as appropriate. These alternatives may be presented in full to the public for consideration, or individual concepts used in the alternatives may be presented to gather public input for consideration. The alternatives will be presented to the GPTAG. Following deliberation of the alternatives, we will present the alternatives to the Planning Commission and City Council in a study session format to arrive at a preferred alternative.

4.2 Preferred Alternative
Based on the discussion with staff, GPTAG, Planning Commission, and City Council, the Rincon team will refine and finalize the preferred land use, community design and circulation alternative. The Rincon team will then calculate the full buildout and growth projections for the General Plan horizon year for the preferred alternative. The preferred alternative will be used to support policy development in the General Plan and the Program EIR analysis for VMT.

Deliverables
• Draft Land Use Alternatives (up to three)
• Draft and Final Alternatives Analysis Report, including documentation of Preferred Alternative • VMT Analysis and Findings
Task 5 General Plan

5.1 First Administrative Draft General Plan
The Rincon team will prepare the Administrative Draft version of the General Plan for City staff review. The General Plan will be internally consistent and conform to applicable provisions of State general plan law as outlined in Government Code Section 65302 and recent legislation, using the 2017 California Office of PGCC 5-17-23

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Planning and Research (OPR) General Plan Guidelines, the most recent local and regional best practices, and incorporating Pacific Grove priorities and input gathered during the community engagement process.

Specific content and organization of the elements of the General Plan will be refined through the engagement process and discussion with staff; however, we expect the Administrative Draft of the Focused General Plan to include:

Land Use and Community Design
Rincon anticipates combining the land use and community design policies in one Land Use and Community Design Element and to prepare goals, policies and implementation programs to address citywide land use and community design concerns, including:
• Updates to Land Use Designations. Rincon will work to address opportunities based on the Housing Element update, requests received from residents, property owners, compatibility with adjacent uses, and strategic opportunity sites that will promote community and economic development. • Community Design. With support from WRT, Rincon will develop policies to support context-appropriate buildings and opportunities for context-sensitive architecture and other community design features. • Public Realm Connections. With support from WRT and Kimley-Horn, Rincon will develop policies to support creating stronger connections through public spaces such as streetscape improvements, active transportation facilities, landscaping and building treatments and arrangements.

Transportation
The goals, policies and implementation programs in this section of the General Plan will cover Complete Streets, City Bicycle and Pedestrian Plan, Vision Zero, SRTS and other multimodal considerations including:
• Complete Street Roadway Classification. Recommendations will be made regarding street cross sections and converting existing roadways to Complete Streets. The classification would be done by street function and by the land use specifics and areas it serves, such as commercial, downtown industrial, or residential neighborhood. We will review the current roadway classification system and make recommendations for changes to the classification to meet Caltrans requirements for grants for Complete Streets. GIS mapping will illustrate the classification system. • Complete Street Concepts. Kimley-Horn will develop conceptual layouts and cross sections that will be used for the General Plan and VMT mitigation banking projects. • Bicycle and Pedestrians. Gaps in the City Bicycle and Pedestrian Map will be determined, and based on traffic growth, opportunities identified for improved bicycle and pedestrian facilities. The City Bicycle and Pedestrian Plan map will be updated in GIS indicating the class and alignment on the City street network.
• Safety. The City’s Vision Zero future conditions reduction will be incorporated into the General Plan.

Safe Routes to School policies will also be refined. However, this scope of work does not include detailed Safe Routes to Schools analysis and planning.

Health and Safety
Rincon will identify goals, policies and implementation programs to address wildfire, seismic, flood, hazardous materials, and climate change risks, along with goals, policies and programs to address needs associated with emergency response and emergency evacuation. The Health and Safety element will be PGCC 5-17-23

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comprehensively updated with new background descriptions and maps, based on the reports prepared under Task 3. Goals and policies will aim to minimize risk associated with potential hazards and build capacity to respond to long-term stress and short-term disruptions associated with hazard events, working towards creating a resilient, sustainable Pacific Grove community:
• Natural Hazards
• Evacuation Routes and Capacity
• Emergency Response and Emergency Preparedness
• Fire, Police, and EMS
• Hazardous Materials
• Noise
• Personal Safety
• Climate Change
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Greenhouse Gas Reduction
Rincon will weave into the Land Use and Urban Design, Transportation, and Health and Safety Elements policies and programs that seek to reduce greenhouse gases within the community. We will prepare up to 3 strategies per emission sector (i.e., transportation, water, wastewater, energy, buildings, carbon sequestration, solid waste). In recognition of the City Council’s recent commitment to prepare a Climate Action and Adaptation Plan, we have proposed an optional task to prepare a CAAP (see Optional Task B).

The Rincon team will address edits from one round of review on the Administrative Draft General Plan based on feedback from City staff. Comments from City staff shall be made as a single consolidated set of comments in Microsoft Word tracked changes. The Rincon team also anticipates sharing initial draft policies with the GPTAG organized around key policy areas.

5.2 Second Administrative and Public Draft General Plan Rincon will prepare a Second Administrative Draft General Plan based on comments provided by City staff and the GPTAG on the First Administrative Draft. We assume one round of comments, including editorial and formatting edits for the Second Administrative Draft. We assume that the second administrative draft will require only minor revisions. If significant revisions are required, Rincon will work with City staff to mutually agree on adjustments to Rincon’s scope and fee to address revisions. The Public Draft General Plan will then be presented to the Planning Commission and City Council as either individual or joint study sessions (see Task 9) and made available for review by the public.

Rincon will submit the Health and Safety Element for CAL FIRE review and address one round of comments from CAL FIRE. Rincon will submit the Final Safety Element for the Board of Forestry and Wildfire Protection review in keeping with AB 3065 to issue a recommendation prior to the City Council’s adoption hearing date.

Rincon would attend one meeting with CAL FIRE and would attend the Board of Forestry and Wildfire Protection hearing.

A final public hearing draft of the General Plan will be prepared following public review. This scope assumes only minor revisions to the public hearing draft. If significant revisions are required, Rincon will work with City staff to mutually agree on adjustments to Rincon’s scope and fee to address revisions.

Deliverables
• First and Second Administrative Draft General Plan
• Health and Safety Element submittal to CAL FIRE (up to two rounds of review) • Health and Safety Element final submittal to Board of Forestry and Wildfire Protection • Attendance at one meeting with CAL FIRE
• Attendance at one board meeting with the Board of Forestry and Wildfire Protection • Public Draft General Plan
• Public Hearing Draft General Plan
Task 6 Zoning Ordinance Amendments
Implementation is a critical part of the planning process and establishes a clear framework for project applicants and development. The full scope of the zoning ordinance amendments will be subject to final programs identified in the 6th Cycle Housing Element Update. Therefore, our approach includes an initial step to assess zoning consistency with the 6th Cycle Housing Element and the General Plan. This will ensure we create a clear road map of zoning amendments needed to ensure internal consistency with the Housing Element and General Plan. In addition, Rincon’s full-service GIS team is available to support the City’s needs for GIS data management and mapping needs. Our scope includes the necessary zoning map updates, but Rincon can support any additional GIS needs that might arise, including coordinating updates to the City’s public parcel viewer or other such services that would ensure the City is fully supported with their zoning implementation tools.

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6.1 6th Cycle Housing Element + General Plan Zoning Consistency Memo Following review of the draft 6th Cycle Housing Element and in conjunction with preparation of the Administrative Draft Land Use Element, Rincon will prepare a list of zoning ordinance sections that will need to be amended to maintain consistency with the updated Housing Element programs and identified Land Use Element updates.

Changes to the zoning ordinance will need to address any revisions to development standards of residential zones or any re-zoning that is required to accommodate the City’s RHNA allocation. Rincon will prepare a list of municipal code sections that will need to be amended to maintain consistency with the updated Housing Element programs and identified General Plan land use amendments. The results of this task may require additional municipal code amendments be included in Task 7.

6.2 Administrative and Public Review Zoning Map Updates Rincon will evaluate the extent to which the proposed General Plan and the 6th Cycle Housing Element programs are in conformance with the existing zoning maps. We will examine zone classifications at the parcel level using GIS, comparing it to the proposed land use classifications to evaluate the plan’s consistency with the current zoning. Based on this evaluation, Rincon will identify potential changes to the City zoning map to achieve greater consistency with the proposed General Plan and 6th Cycle Housing Element Update.

Deliverables
• 6th Cycle Housing Element + General Plan Zoning Consistency Memo • Administrative Draft Zoning Map (ArcGIS Online and PDF) • Public Draft Zoning Map (ArcGIS Online and PDF)
Task 7 Objective Development and Design Standards
As part of ODDS development, the Rincon team will fine-tune the understanding of place-types and the community character by cataloguing prevalent building types and architectural characteristics. We will illustrate key concepts, alternatives, and recommendations using diagrams, photographs, and photo simulations. For example, we will show different ways that buildings can relate to streets, and how building stepbacks can mitigate the visual effects of taller buildings. WRT will use a range of visualization tools such as – 2D maps and diagrams, 3D massing studies and perspective views, to communicate community design concepts and infill solutions in the final document, and for community engagement.

WRT and Rincon recognize that the ODDS are a vital tool for implementing the City’s policies and the community’s vision for its future, in the course of conforming to State laws that require a ministerial path for multi-family and ADU projects. State law strictly limits evaluation of proposed projects to benchmarks knowable by both the development applicant and public official in advance and free from subjective interpretation, except for narrow exceptions. Objective standards are needed to address building and site design, and other requirements for zoning approvals such as grading.

The ODDS process offers an opportunity to ensure the regulations are clear, consistent, unambiguous, and easily administered. The Rincon team will retain and build on existing objective standards while interpreting and codify subjective provisions. ODDS must also address community character issues in advance of development proposals. In consultation with community members, we will develop context-oriented standards by defining Pacific Grove’s place types and, for each place type, prescribing character- defining attributes.

7.1 ODDS Initiation and Issue Identification
WRT will initiate the ODDS through a review of relevant regulations, guidelines, and policies found in the Pacific Grove Municipal Code (PGMC), Forest Hill Specific Plan, current General Plan, draft General Plan Update, draft Housing Element, Pacific Grove’s Historic Context Statement, and its Architectural Review PGCC 5-17-23

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Guidelines for Single-Family Residences. The result of this review will include an outline of topics to be considered as part of the ODDS.

WRT and Rincon will hold a virtual kick-off meeting for the ODDS process with City staff to review and discuss
roles and responsibilities, key objectives or
challenges, the outline of relevant regulations, project precedents, any additional outreach or engagement
strategies, and conduct a virtual tour of effected
districts (as needed), and draft planning principles.

City staff will be responsible for inviting key staff
members. This meeting is separate from the Project
Management and Coordination meetings as it may
include different departments and will require a more
focused discussion.

WRT will conduct a variety of engagement activities to
inform the ODDS, including participation in
stakeholder interviews and the development of a
community survey described and budgeted in Task 2.

In addition to these activities, WRT anticipates working with the GPTAG to also support the ODDS process The GPTAG will review interim deliverables and guide development of the ODDS. The Rincon team recommends that during selection of the GPTAG members in Task 2.4 that members include representatives that can support informed contributions to the ODDS process including (but not limited to) the Planning Commission, Architectural Review Board, Historic Resources Committee, Site Development Committee, local architects and developers, and City departments. This group could include the full GPTAG or could be a subcommittee of GPTAG members that meets to advise on the ODDS. This scope anticipates covering ODDS in up to three meetings with the GPTAG (described and budgeted in Task2) and is anticipated to include the following topics:
• Meeting #1 – ODDS Orientation and Issue Identification. WRT and Rincon will provide an overview of project objectives, zoning, how zoning and housing elements work together, State housing law basics, ODDS benefits and challenges, an overview of General Plan policies (current and under consideration) pertaining to ODDS. Working with City staff, will present recent multifamily project precedents. After discussion, WRT will provide building types and key questions. WRT will provide a high-level summary and record GPTAG-member concerns and perspectives on key questions. • Meeting #2 and #3 – ODDS development. WRT will prepare for and facilitate at up to two GPTAG meetings to consider remaining issues of concern, such as translating subjective provisions, to finetune character-based standards to align with Pacific Grove, and other issues that emerge during GPTAG engagement. We will illustrate issues using photographs, diagrams, and sketches.

To advance issue identification, WRT will determine which standards, guidelines, and procedures are objective (independently verifiable) and which are subjective guidelines (open to interpretation). To compare standards across districts, tables will summarize allowable uses, building envelope (setbacks, stepbacks, and height), residential density, floor area ratios, and parking ratios. We will also distinguish between subjective guidelines that be easily rewritten to be objective, versus subjective guidelines that require interpretation by City staff or decision-making body.

Additionally, to connect ODDS to Pacific Grove’s character, WRT will refine the place type map and definitions developed in the ECBR, to consider historic periods for each place type as described in Pacific Grove’s Historic Context Statement. For four identified place types, WRT will catalogue representative building types using photographs and narrative. WRT will consider architectural characteristics, such as:
setback/build-to lines, massing cadence and modulation, materials and color, fenestration and entry patterns, cornice lines, and roof form. A range of residential only, mixed-use, and accessory building types will be considered. To inform how we might organize contextual design standards, we will compare place type locations and attributes to zoning district locations and requirements.

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Finally, WRT will review up to eight recent precedents for multi-family projects. City staff will be responsible for gathering representative precedent drawings and programmatic summaries. WRT will summarize the most relevant information, such as density and typical floor plans. Context-sensitive design solutions will be documented. This information will be summarized in a Power Point presentation.

7.2 ODDS Development
Based on knowledge of community member and decision maker preferences, City staff will meet virtually with WRT to decide which subjective provisions should be carried forward and which can be removed. For those carried forward, we will determine which should be addressed by WRT using professional judgment and which need to be referred to decision making bodies. We will organize discussions by distilling subjective provisions from the catalogue of existing provisions.

Subsequently, WRT will develop a detailed outline to describe how standards might be organized in the PG Municipal Code (PGMC) and Forest Hill Specific Plan. The organization of the PGMC will be maintained, while integrating form-based standards to promote development that is context-sensitive. To tailor our recommendations to Pacific Grove, we will meet with City staff to consider options for organizing information. We propose to keep allowable use and building envelope standards in existing district-specific sections, while creating new chapter(s) to address building and site design. The outline will build on prior tasks, such as noting where objective standards exist and where subjective guidelines will need to be interpreted.

Key standards to be addressed include the following:
• District-Specific Standards
• Building Design Standards
• Architectural Styles (optional)
• Site Design Standards
• Public Right-of-Way Improvements by Developers
• Subdivision Standards
• Signs
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• Parking and Transportation Demand Management (TDM) supported by Kimley-Horn • Green Buildings
• Definitions
While ultimately PGMC standards and Specific Plan standards will reside in separate documents, we propose to develop both sets of standards in parallel and according to the functional groupings above. This will encourage consistency and identify ways to consolidate some provisions within the PGMC. We will issue drafts for one or more groupings incrementally and will meet with staff after they have had an opportunity to review. As we develop ODDS, we will list remaining issues of concern.

7.3 Administrative and Public Review Draft
The administrative draft will address
staff comments to prior drafts, GPTAG
input, and direction from decisionmakers. The administrative draft is for review by project staff, the City
Attorney, public works department, and
other interested departments. For
orderly review, we propose that an
administrative draft for Municipal Code
ODDS be issued ahead of a separate
draft of Specific Plan ODDS (that will
contain references to the Municipal
Code). Specific Plan ODDS will be
presented “stand-alone” and we will not
engage other changes to the Specific
Plan. For the Administrative Draft, graphics will be provided as a separate attachment. City staff will be responsible for providing our team with a single consistent set of comments.

The Public Review Draft will address all City comments and provide for an additional round of review by City staff in Word format. Subsequently, WRT will develop an InDesign template for the public review draft. We will provide a draft depicting typical page compositions, font and line spacing characteristics, and cover.

The template will be refined after staff review.

Administrative Draft
After edits are received in Word, WRT address edits and layout text and graphics in InDesign. After careful internal review, we will provide City staff with a administrative draft to provide the City with a final opportunity for revision.

Public Review Draft Document
WRT will make final refinements. The public review draft will be provided in two PDF files (for viewing on web and for printing). Word, InDesign, and image files will also be provided.

Deliverables
• ODDS document review outline of relevant regulations, guidelines and policies • ODDS kick-off meeting, materials, and meeting notes
• Summary Memorandum including color coded catalogue of existing objective and subjective provisions • Place Type Map including catalogue of building types and architectural characteristics • PowerPoint summary of multi-family precedents
• ODDS proposed subjective standards interpretation memo • ODDS detailed outline of standards and options
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• ODDS draft standards
• In-Design layout template for the ODDS
• Administrative and Public Review Draft ODDS
Task 8 Climate Action and Adaptation Plan
The City Council took a major step towards preparing a Climate Action and Adaptation Plan (CAAP) when it unanimously supported the CAAP Concept Review in November 2022. As a member of the U.S. Conference of Mayors’ Climate Protection Agreement, a CAAP will provide the City with a formal set of strategic and actionable goals that build from the City’s existing climate action projects. We understand that the City is interested in developing a CAAP that will include a greenhouse gas (GHG) inventory, specific GHG emission reduction targets, and climate actions (e.g., transportation, energy, community outreach) designed to meet the identified targets. The CAAP will also build from existing vulnerability assessments and adaptation plans (e.g., City of Pacific Grove Climate Change Vulnerability Assessment, Shoreline Management Plan) to establish specific climate adaptation and restoration actions that will collectively advance equity, resiliency, sustainable ecosystems, and cultural preservation across the City.

Rincon has developed the scope of work below that will allow the City to accomplish these objectives through the development of a CAAP.

8.1 CAAP Kickoff Meeting and Monthly Meetings
High-quality project management during each task is an integral component related to the success of the overall General Plan update. This task includes the management of the CAAP, including a kickoff meeting and monthly check-in meetings. The kick-off meeting will serve as an opportunity to identify key stakeholders to engage as part of the community engagement strategy for the CAAP and data needs, project expectations, and goals and potential challenges for the CAAP. Rincon will also convene regular monthly check-in meetings to keep the CAAP aspect of the project on task, budget, and schedule.

Assumptions
• Rincon will host a (one-hour) virtual kick-off meeting, attended by the Rincon CAAP Task Lead, CAAP Principal-in-charge, Resilience and Equity Lead, and the overall General Plan Update Project Manager. • Monthly project meetings will be one-hour in length, held virtually, and attended by Rincon’s CAAP Task Lead. The CAAP Principal-in-charge, Resilience and Equity Lead, or climate analysts will attend as necessary based on the phase of the project.
• The project management was established based on the assumed CAAP portion of the project schedule (18 months). Thus, additional time and budget will be required if the project schedule is extended by the City.

Deliverables
• Virtual kick-off meeting
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8.2 Existing Measure Analysis and Success Tracking
The Rincon Team will begin reviewing relevant City documents and begin preparation of our Measure Analysis and Success Tracking (MAST) tool, which will summarize and grade the success of, as well as identifies hurdles to, the City’s existing climate mitigation and adaptation policies and programs. The MAST tool will inform the development of the CAAP measures. The MAST tool allows the consultant team to familiarize themselves with the previous and ongoing work within the City related to reducing GHG emissions and increasing resilience to better inform the development of new measures and actions.

After populating the MAST tool with existing policies and programs, and qualitative criteria developed by the consultant team and approved by the City, the tool will be provided to the City to evaluate the status and impact of each policy and program. The MAST tool includes a drop-down menu to easily select the status of the measures as either completed, underway, or not yet started. Other drop-down menus include the qualitative evaluation criteria that allow for ranking effectiveness of the policies and programs, including clear metrics, responsible parties, and identified funding. This process allows both the consulting team and City to gain insights into hurdles to implementation, be it funding, staff time, or other items, that we can focus on overcoming during the CAAP update process. Rincon intends to review the following plans and programs/policies:
• Monterey County Multi-jurisdictional Hazard Mitigation Plan (i.e., Volume 1 and the City of Pacific Grove’s Annex in Volume 2) (2022)
• Coastal Wildlife Protection Advisory Committee’s Recommendations to Mitigate Identified Threats to Coastal Wildlife (2021)
• Shoreline Management Plan (2020)
• Climate Change Vulnerability Assessment (2015)
• General Plan – Health and Safety (1994)
• General Plan – Transportation (1994)
• Pacific Grove Highway 68 Study (2016)
• PG&E LED Streetlight Upgrade Program (2018)
• Leaf Blowers – Restrictions on Use in the Pacific Grove Municipal Code (2021) • Reduction of Single-Use Plastic and Paper Carryout Bags in the Pacific Grove Municipal Code (2015) • Sustainability Best Practice Activities (2020)
• Trees and the Urban Forest in the Pacific Grove Municipal Code (updating 2022) • Urban Greening Plan (2016)
• Landscape Guidelines & Plant Palette (2016)
• Urban Tree Canopy Assessment (2015)
• Local Water Project
• RainScape Rebate Program
• American Water Company (Cal-Am) Annual Water Quality Reports • Cal-Am Water Conservation Programs
Rincon proposes to provide this analysis along with a summary presentation of key findings as part of a technical memorandum.

Assumptions
• City will provide relevant data and background documents for review • City will identify status of each policy and program included in the MAST Tool Deliverables
• MAST Tool
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• MAST Tool Key Findings Memorandum

8.3 GHG Inventories, Forecast and Targets
Rincon is an expert in GHG emission inventories, forecasts, and the importance of defensible and consistent methodologies in the generation of a qualified GHG Reduction Plan. Rincon’s team includes CARB Accredited GHG Verifiers for the State’s CAP and Trade program who have completed GHG inventories, forecasts, and third-party verifications for clients across the State. We are also very familiar with AMBAGs approach to developing GHG inventories and have reviewed developed multiple CAPs based on the Inventories developed as part of the Energy Watch program. As part of this work scope, Rincon will review all of the available AMBAG inventories for 2005, 2009, 2010, 2015, and 2018. As part of our analysis, we will review all of the inventory data for completeness and accuracy and ensure that the GHG emission inventories utilize accurate emission factors and consistent methodologies. Based on past experience working with AMBAG’s inventories, we are aware of existing discrepancies in their data that we would fix to provide a more accurate depiction of emissions for Pacific Grove. Should we discover anomalies not already anticipated, additional fixes will be charged on a time and materials basis in keeping with our Fee Schedule (see Section 5). Rincon will work with the City to collect the required data for the GHG inventory updates. Rincon assumes all required data will be provided by the City in excel format with linked calculations. Once all data has been reviewed, Rincon will submit a draft data evaluation form with any suggested updates to the inventories.

After receiving feedback from the City, Rincon will update the data and calculations as necessary and submit a final data evaluation form as well as all supporting calculations in a transparent excel based format.

From the updated GHG emissions inventories, Rincon will develop a GHG emissions forecast for the City. The forecast will include both a business-as-usual (BAU) and a legislative-adjusted (Adjusted) forecast scenario.

The BAU forecast will be based on the most recent updated GHG emissions inventory and expected growth utilizing the population, housing, and job projections in line with the focused General Plan update, as well as the VMT calculations that Kimley-Horn will complete consistent with the update to the Transportation Element as part of Task 4.1.2 Alternatives Analysis. The Adjusted forecast will include state and federal legislative adjustments such as Low Carbon Fuel Standard, Pavley Clean Car Standards, SB 1020 renewables portfolio standard, Title 24, and transportation legislation affecting electric vehicle adoption and tailpipe emissions. From the forecast, Rincon will develop the minimum GHG reduction targets to be consistent with SB 32 and AB 1279. Rincon will provide a memorandum summarizing the GHG emission forecast and GHG reduction targets, including options for target setting such as per capita targets.

Deliverables
• Data Request
• Draft Data Evaluation Memorandum
• Final Data Evaluation Memorandum
• Updated Inventory (Excel)
• Final Forecast and Targets (Excel)
• Final Forecast and Targets Memorandum

8.4 Draft and Final CAAP Strategy Selection
Once the provisional GHG emission reduction targets have been established, Rincon will shift to developing specific measures that will allow the City to reach these targets, adapt to climate change, and advance climate restoration. We will leverage our existing climate action and adaptation planning toolkit to conduct this analysis. To support this process, Rincon has developed a suite of tools and assessment strategies to support what we have found to be the most critical portion of the work plan.

8.4.1 Draft CAAP Strategy Selection
During this phase, the Project team will draw on our experience developing CAAPs and adaptation plans for other neighboring communities like Santa Cruz, Carmel by the Sea, County of Santa Cruz, and County of PGCC 5-17-23

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Santa Barbara. Drawing on the collective outputs of the MAST Tool, GHG inventory, forecast, climate vulnerability assessment prepared as part of Focused General Plan Update Task 3.6.1, and feedback from the community and stakeholders as part of Task 2 Community Engagement, the Rincon Team will identify and recommend strategies which will have the greatest positive impact on GHG emissions, climate resilience, and climate restoration citywide.

We have leveraged our past CAAP development and implementation experience to identify key measures that will allow the City to make substantial progress towards GHG reductions and increase climate resilience and restoration. These include:
• Carbon free electricity procurement
• New and existing building electrification
• VMT reduction through transit and active transportation • Electric vehicles
• Organics diversion
• Carbon sequestration
• Emergency evacuation preparedness
• Climate resilience hubs
• Holistic healthy home retrofits
These strategies have emerged as critical in the achievement of nearly all GHG reduction goals.

Rincon will begin with these strategies and develop our in-house Scenario Planning and Reduction Quantification (SPARQ) tool. The SPARQ tool will allow Rincon and the City to quickly iterate on potential levels of implementation for each of the above strategies to find a level of implementation that will allow the City to meet its long term GHG reduction targets.

8.4.2 Scenario-Planning for CAAP GHG Reduction Strategies Once the key strategies and level of reduction required in each sector is identified, Rincon will begin developing a suite of actions that can be implemented to achieve the required reductions. The development of actions is the most complex portion of the work scope, requiring a careful balance between stakeholder feedback, cost-effectiveness, progression, and feasibility. To aid in this process, Rincon has developed the following frameworks.

Equity Guardrails
Rincon worked with the numerous cities, such as Santa Cruz and Berkeley, to develop equity guardrail framework to assure equity analysis of all measures and actions and promote holistic implementation. This framework requires collaboration with the community and stakeholders to identify the core impacts on equity that may be seen due to the implementation of GHG reduction and adaptation actions. Issues like increased costs, inequitable access to benefits, displacement, and others have been identified in other communities. These concerns are then distilled into four or five equity guardrails that then serve as requirements against which GHG reduction and adaptation actions are analyzed against. The equity guardrails approach helps to ensure equity is included throughout the CAAP update in a transparent and holistic way.

Key Pillars to Successful Climate Action and Adaptation Rincon has also developed several key pillars for which each strategy must address in order to have the highest chance of being implemented. The key pillars include:
• Education: engage and empower residents
• Structural Change: set institutional and policy framework to support proposed changes • Associated GHG Reductions: target emissions reductions for long-term sustainability and short-term air quality improvements
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• Address Key Vulnerabilities: targets climate adaptation strategies for the community members and natural and built assets most at-risk to climate change • Equity: ensure inclusive participation in decision making and equitable distribution of benefits across the community
• Connectivity: promote access to community groups and resources that are best positioned to lead implementation actions
• Economical: cost-effective efforts that benefit resilience and sustainability Every measure identified for the City should strive to have an action that aligns with each of the key pillars to maximize the implementation of the CAAP.

Community Feedback
The community feedback solicited as part of Task 2 Community Engagement will be used to inform the development of the goals, measures and actions for the CAAP. It will also identify community partners that will assist with the City’s implementation of the CAAP.

8.4.3 Updated Measures and Action List
Based on the criteria above, Rincon will develop a draft list of GHG reduction measures and actions that will align with the City’s GHG reduction targets for 2030 and 2045, as well as measures and actions addressing climate adaptation and climate restoration. Rincon assumes this list of actions will go through one round of City staff and CAAP task force review (a task force identified in the CAAP Concept Review) before being shared with the Beautification and Natural Resources Commission, and then the community and other key stakeholders. To facilitate input from City departments, Rincon will host up to two interdepartmental meetings in a virtual setting to discuss the measures and action list. Rincon will also attend a Beautification and Natural Resources Commission meeting to present the Measures and Action List for discussion and input. Once comments are received from the identified stakeholders, Rincon will assess any policy or program gaps and identify additional opportunities for emission reductions and climate resilience and conduct an in-depth analysis of each strategy to quantify the GHG reduction, co-benefits, approximate implementation costs, and potential funding sources. This will also include the recommended City involvement (e.g., role, department lead), linkages to exiting City plans, codes, or activities, and the identification of stakeholders and partners essential to the successful implementation. Once the initial analysis is completed, we will work with the City to refine and prioritize the emission reduction, climate adaptation, and climate restoration measures and use them to develop the Draft CAAP. The CAAP will need to be flexible to enable the City to respond to changes in state and federal GHG and resilience policy, the introduction of new technologies, and changes in energy supply, among others.

Rincon will provide suggestions on the final list of strategies and the associated metrics of success including a timeline and actionable steps. However, using our quantification and scenario-planning tools, the City will have the ability to fine-tune these suggestions and settle on a list that can be feasibly implemented but also achieve the desired results of overall GHG reduction and support of regional stakeholder initiatives.

Assumptions
• Rincon has budgeted for receipt of one set of consolidated City departmental and CAAP task force comments on the draft measures and action list. Any additional revisions will be completed on a time and materials basis in accordance with our standard fee schedule (attached). • The City will select measures and actions that can be supported by substantial evidence to achieve their goals.
• Rincon has budgeted for the time it takes to incorporate edits from one round of community feedback, including input from the Beautification and Natural Resources Commission, on the draft measures and actions, which would be received via workshops associated with Task 2 of the Focused General Plan Update.
• Rincon anticipates that the targets will be consistent with current state recommendations, including SB 32 and AB 1279.

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• City interdepartmental meetings to solicit input from City departments will be held virtually and be up to one hour each
• Rincon will attend the Beautification and Natural Resources Commission remotely, assuming the meeting will be up to two hours in length
Deliverables
• Analysis of CAAP Strategies/Measures Scenarios
• Measure Quantification Spreadsheet
• Draft List of CAAP Strategies
• Public Draft CAAP Strategies
• Final List of CAAP Strategies
• Attendance of CAAP Task Lead at two City interdepartmental meetings • Attendance of CAAP Task Lead at one Beautification and Natural Resources Commission meeting

8.5 Measure Technical Appendix
The CEQA Guidelines Section 15183.5(b) establishes criteria to guide the preparation of a “plan for the reduction of greenhouse gas emissions.” Subsection (D) notes that a CEQA Guideline-consistent GHG reduction plan must include, “measures or a group of measures, including performance standards, that substantial evidence demonstrates, if implemented on a project-by-project basis, would collectively achieve the specified emissions level.” Thus, the primary distinction between a qualified CAAP and one that isn’t considered qualified is the level of substantial evidence that clearly demonstrates that the GHG reduction claimed in the CAAP is achievable. This technical appendix would clearly detail all the evidence to demonstrate that the measures and actions included in the Pacific Grove CAAP can achieve the City’s emission reduction targets for 2030. The GHG reductions from the specific measures would be calculated using published third-party evidence provided through controlled investigations, studies, and articles carried out by qualified experts that establish the effectiveness for measures and actions. The appendix will clearly display the estimates and work through the underlying calculations that would be provided in this report would include the substantial evidence and a transparent approach to achieving the City’s GHG emissions reduction target. Rincon would complete the draft and provide it to the City for review and then address one set of consolidated comments on the document. After the comments are addressed, a finalized version would be provided to the City for inclusion in the Final CAAP.

Assumptions
• Rincon has budgeted for receipt of one set of consolidated comments on each deliverable. Any additional revisions will be completed on a time and materials basis in accordance with our standard fee schedule (Section 4).

Deliverables
• Draft and Final Qualified CAAP Technical Appendix

8.6 Implementation and Monitoring Plan
To facilitate implementation and monitoring of the CAAP, Rincon will develop an Implementation Plan that provides a summary of each of the measures, implementation timeframe, KPIs, and lead department, in a tabular format. In addition, the Implementation Plan will provide a column for the lead department to take notes and track progress over time. Designing a comprehensive, yet succinct Implementation Plan in the CAAP will provide the City with a tracking mechanism that can be used overtime as progress is made on individual measures and be updated in future iterations of the CAAP, as necessary, to help guide the City on the way to achieving the long-term goals. It is anticipated that the Implementation Plan will be completed in either Microsoft Word or Excel, depending on the preference of the City, and will integrate all the GHG emissions reduction and adaptation measures.

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Assumptions
• Upon finalization of the GHG emissions reduction and adaptation measures, Rincon will complete an Implementation Plan that can be used by the City to track progress implementing measures over time. • Implementation Plan will be included in the CAAP.
• Rincon has budgeted for receipt of one set of consolidated comments on each deliverable. Any additional revisions will be completed on a time and materials basis in accordance with our standard fee schedule
Deliverables
• Draft and Final Implementation Plan (Excel)

8.7 Develop Draft and Final Climate Action and Adaptation Plan Once a complete list of measures is reviewed and approved and community and stakeholder feedback has been incorporated, Rincon will begin work on a draft CAAP. Rincon proposes to develop a user friendly and readable CAAP which leverages infographics, photos, and other visuals whenever possible and leaves all technical documentation to the appendix. To maintain cost efficiencies, the CAAP will be prepared in word format, and will be appended to the Focused General Plan Update. The CAAP will include both near-term and long-term reduction measures. The CAAP will also set key performance indicators (KPI) which will help define a successful implementation of the CAAP strategy as well as measure progress over time.

One of the greatest challenges of designing a climate action and adaptation planning document format is the simultaneous need for both clarity and complexity. The document needs to be easily accessible to a wide range of stakeholders, while also containing detailed analysis, data, and specific actions. To solve this problem, the consultant team proposes to:
• Create a virtual Executive Summary which will contain interactive elements as well as infographics, photos, and high-level goals and projects associated with the CAAP. • The main CAAP document will also be visually driven, but also include the robust text necessary for a clear,
implementable, and defensible CAAP.
• The third document is the technical appendix which will include a highly transparent review of the data,
methodologies, and assumptions that went into the
development of the forecast and measure quantification.

Together, these documents will provide actionable next steps and a long-term strategic framework for the City of Pacific Grove to reach their GHG reduction targets and climate
resilience goals.

The team will prepare a comprehensive plan that will be consistent with the State Attorney General’s recommendations and the CEQA Guidelines’ definition of a “Qualified Greenhouse Gas Reduction Strategy” (Section 15183.5). The CAAP will also align with the City’s existing policies. The plan will provide a framework that reimagines the current systems – built, natural, and behavioral – as ones that are interconnected and mutually beneficial. The plan will also integrate measures that improve quality of life, build prosperity, and enhance community resilience. Specifically, the CAAP will:
• Clearly explain the community’s climate challenges, and the challenges and opportunities it faces in meeting more ambitious climate adaptation and GHG reduction goals • Serve as a mechanism to tie together the City’s existing and developing sustainability initiatives, strategies, and plans with the community’s goals
Throughout the CAAP development
process Rincon will work to find
synergies between adaptation and
mitigation measures. Many actions
including electrification, urban
greening, and local energy and water
use can help reduce GHG emissions
and make Pacific Grove more resilient
to climate impacts. Within the CAAP
we will work to tie these benefits
together to provide an integrated plan
that maximizes co-benefits
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• Establish a set of cohesive and specific sustainability strategies, implementation plans, and metrics for regional and state strategies and initiatives
• Activate and engage residents, businesses, and institutions with positive actions and tangible benefit • Be optimized for online viewing on the City’s website In accordance with current requirements for public agencies, the CAAP will also be Section 508 compliant. The Americans with Disabilities Act of 1990 (ADA) Title II and California Government Code 7405 require all government public entities to make their digital content accessible prior to posting content online for public viewing. Essentially, any local body that is offering public services on behalf of the government must make their digital content accessible to people with disabilities.

Rincon understands the accessibility requirements and the impact such requirements have on governmental entities. While immediate overall compliance of an entity’s web- based materials may be cost prohibitive, step-by-step progression towards compliance is viewed affirmatively by the California Department of Justice and the California Governor’s Office. To meet our public clients’ accessibility goals, Rincon will provide Document Accessibility Remediation as part of Task 10.3.

Assumptions
• Edits to the draft measures and actions after they have been approved by the City requires substantive edits to the measures calculations, technical appendix and CAAP document. Therefore, if edits are requested after the measures calculations, technical appendix and CAAP document have been initiated, revisions will be completed on a time and materials basis in accordance with our standard fee schedule. • All comments on the First Administrative Draft CAAP will be provided to Rincon in one consolidated set from the City and CAAP Task Force.
• Response to comment of up to five substantive public comment letters and emails on the Public Draft CAAP.
• No hard copies will be provided.

Deliverables
• First Administrative Draft CAAP (Word)
• Second Administrative Draft CAAP (Word)
• Public Draft CAAP (PDF)
• Final CAAP (PDF)
• Draft Website/Executive Summary
• Final Website/Executive Summary

8.7 CEQA GHG Streamlining Checklist
Rincon will create a project-streamlining CEQA GHG Checklist that will allow project-level developments within the City to tier from the programmatic CAAP CEQA analysis (prepared under Task 9, CEQA Analysis) for project/plan-level GHG emissions analyses in order to demonstrate consistency with the State reduction targets and CEQA Guidelines. Rincon has completed some of the first GHG checklists in California, and we will leverage our deep bench of in-house environmental planners to ensure consistency with CEQA Guidelines Section 15183.5. Upon receipt of one set of consolidated vetted comments on the Draft CEQA GHG Checklist from the City, Rincon will address comments and prepare and submit tracked and clean versions of the Final CEQA GHG Checklist to the City.

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Deliverables
• Draft City CEQA GHG Checklist (one electronic copy)
• Final City CEQA GHG Checklist (one electronic copy)

8.8 CEQA GHG Thresholds
In addition, if the City proceeds with development of CEQA GHG thresholds, we would include assessment of the thresholds as part of the programmatic EIR to confirm that appropriate CEQA review of the updated thresholds occurs as part of the process and in an efficient manner. This would be done in conjunction with preparation of the programmatic CAAP CEQA analysis (prepared under Task 9, CEQA Analysis). While it is anticipated that the CEQA GHG thresholds would result in minimal environmental impacts, inclusion as part of the programmatic CAP CEQA analysis means that the thresholds are adequately analyzed under CEQA and adopted via a public review process.

Overall, development of CEQA GHG thresholds would specifically assist with defensibility of future CEQA GHG analyses consistent with CEQA Guidelines Section 15064.7(b) by:

1. Providing a basis of scientific and factual data (e.g., City GHG inventory, forecast, and targets);

2. Providing a threshold under which a project or plan’s impacts would be considered less than significant;

3. Being supported by substantial evidence; and

4. Being developed and adopted via a public review process.

The locally appropriate CEQA GHG efficiency threshold will also be created to comply with the State CEQA Guidelines and interpretative GHG case law such as Center for Biological Diversity v. California Department of Fish and Wildlife and Newhall Land and Farming (2015) 224 Cal.App.4th 1105, Save Cuyama Valley v. County of Santa Barbara (2013) 213 Cal. App.4th 1059, 1068, and Golden Door Properties, LLC v. County of San Diego/Sierra Club, LLC v. County of San Diego (2018) 27 Cal.App.5th 892, regarding the correlation between State and local conditions.

After developing the CEQA GHG thresholds, Rincon will prepare a concise guidance document for use by City staff in evaluating submitted CEQA GHG emissions analyses and by applicants in preparing CEQA GHG emissions analyses. The guidance document will detail a defensible approach for evaluating GHG emissions impacts in analyses prepared pursuant to CEQA. The document will also provide substantial evidence of the methodology’s consideration of Statewide GHG direction provided by the California Air Pollution Control Officers Association (CAPCOA), CARB, and OPR as well as recent relevant case law.

The guidance document will include the following sections:

1. Regulatory setting

2. Summary of the City CAP Update

3. Detailed expectations of GHG analyses for use in CEQA documents

4. Methodologies for quantifying GHG emissions from land use development projects and how to include GHG emission reductions associated with the CAP and from State legislation

5. Calculation of a locally appropriate service population threshold that aligns with the State

6. 2030 target, the CARB 2017 Climate Change Scoping Plan, recent court rulings, and land uses within the City

7. List of potential measures and design features that can reduce GHG emissions from land use projects and how to calculate their effects on project or plan emissions Deliverables
• Draft CEQA GHG Thresholds and Guidance Report (one electronic copy) • Final CEQA GHG Thresholds and Guidance Report (one electronic copy) • Adding assessment of the CEQA GHG Thresholds to the overall EIR (see Task 9, CEQA Analysis) PGCC 5-17-23

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Task 9 CEQA Analysis (Program EIR)
The CEQA document will be a Program EIR pursuant to State CEQA Guidelines Section 15168. Although the legally required contents of a Program EIR are technically the same as those of a Project EIR, Program EIRs contain a broader discussion of impacts, alternatives, and mitigation measures than a Project EIR. Use of a Program EIR is intended to provide an opportunity to consider broad policy alternatives and program-wide mitigation measures with greater flexibility to address environmental issues and/or cumulative impacts on a comprehensive basis. Once a Program EIR has been certified, subsequent activities under the program (in this case the General Plan) may be evaluated to determine what, if any, additional CEQA documentation needs to be prepared. If the Program EIR addresses the program’s effects specifically and comprehensively, many subsequent activities may be found to be consistent with the Program EIR mitigation parameters and additional environmental documentation may not be required (CEQA Guidelines Section 15168include). In this case, the Program EIR serves a valuable purpose as the first-tier environmental analysis that will assist in streamlining and possibly exempting future projects from CEQA.

We propose the preparation of a Program EIR pursuant to CEQA Guidelines Section 15168. The Program EIR will address all components of the General Plan and CAAP, with a focus on streamlining future projects within the city by including a broad discussion of impacts, alternatives, and mitigation measures. The Program EIR will consider broad policy alternatives and program-wide mitigation measures. Rincon also proposes to forgo preparation of an Initial Study in order to streamline the project timeline as it is already known that an EIR would be required. The EIR will encompass the City limits and the proposed Sphere of Influence surrounding the City.

9.1 CEQA Kickoff Meeting
Initiation of the CEQA process would occur once Task 5.1 is complete. Upon completion of the administrative draft General Plan, Rincon will facilitate a CEQA kickoff meeting with City staff. This meeting will serve as a forum to review and confirm study objectives and establish an operational protocol. The goals of the meeting will be to finalize the CEQA scope (Task 9) and discuss refinements to the CEQA portion of the overall schedule.

The kickoff meeting will also allow the City/consultant team an opportunity to discuss the approach to the environmental evaluation and potential General Plan alternatives. Community concerns relevant to the CEQA analysis that have surfaced to date will be discussed. We will also have an opportunity to confirm the cumulative impact analysis approach. Rincon’s principal in charge and project manager will attend the meeting virtually, which is anticipated to last up to 1.5 hours.

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9.2 Notice of Preparation
Rincon will prepare a draft Notice of Preparation (NOP) for City staff to review. The NOP will include all required details including project description, location, dates of public review and dates/location of the public scoping meeting. Rincon will submit a draft NOP in Microsoft Word for City review. Upon receipt of one round of consolidated comments on the draft NOP, Rincon will prepare a final PDF copy of the NOP for City staff to post on its website and for distribution to public agencies. Rincon will prepare an NOP distribution list for the City to review. It is assumed that the City will be responsible for any direct mailing of hard copies of the NOP. Rincon will review and make suggestions regarding the list. Rincon will be responsible for filing the NOP with the State Clearinghouse/Office of Planning and Research and Monterey County Clerk.

The NOP and all correspondence received in response to the NOP will be attached as an Appendix to the Draft EIR. A finalized scope for the Draft EIR will be defined after all comments on the NOP have been received. Because we anticipate that the General Plan EIR will address all issues on the environmental checklist, we do not propose to prepare an initial study.

9.3 Project Description
Rincon will prepare the EIR project description. Organization of this information is critical, since it forms the basis for environmental evaluation under CEQA. The project description will focus on the overall boundary of the Planning Area. This section will include a description of the General Plan, focusing on characteristics relevant to the analysis (i.e., buildout projections, proposed land use changes), project objectives, and required permits and discretionary approvals. The project description will include textual, tabular, and up to six graphics to fully describe the program and form a basis for the environmental analysis. The project description will be submitted to the City in Microsoft Word format, and we will address one round of consolidated comments from the City. While General Plan policy wording may be modified during refinement of the General Plan, this CEQA scope assumes that the General Plan buildout projections and land use pattern will not change following City acceptance of the project description.

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9.4 Scoping Meeting
Rincon will facilitate a public and agency scoping meeting associated with the release of the NOP. The Scoping Meeting will be held during the 30-day NOP review period to introduce the community and responsible agencies to the EIR process and obtain input on the EIR scope of work. All agencies and interested parties would be invited to attend the scoping meeting, and it is assumed that separate individual meetings would not be required. It will include a brief presentation, followed by public comment and input from meeting attendees. Rincon will prepare a summary of all input gathered, which will be included in the Draft EIR along with any written public comments received during NOP comment period. Rincon will coordinate with the City regarding the City’s preferred virtual platform or physical venue, which Rincon will organize. For the purposes of this scope, we have assumed the scoping meeting will be held in person, with virtual attendance as an option. Notice of the scoping meeting would be provided in the NOP.

9.5 AB 52 and SB 18 Consultation Assistance
Under AB 52 (California Government Code Section 21080.3.1[a]) and SB 18 (California Government Code Section 65352.3 and 65352.4), the City, as the CEQA lead agency, is required to begin consultation with California Native American Tribes that are traditionally and culturally affiliated with the Plan Area, prior to the release of a negative declaration, mitigated negative declaration, or environmental impact report.

Rincon will request an
AB 52 and SB 18 consultation list from the NAHC and will assist the City with consultation under AB 52 and SB 18 by providing the City with letter templates, checklists, and detailed instructions to help ensure meaningful consultation with interested Native American groups. At this time, NAHC list requests are being fulfilled within 6 to 10+ weeks.

After receipt of letters, Native American Tribes have 30 days to reply to a request for consultation under AB 52 and 90 days under SB 18; the 30-day wait period for AB 52 is subsumed in the wait period for SB 18. This task includes Rincon participation at up to two virtual one-hour meetings with the City and Tribal governments.

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9.6 Administrative Draft EIR
Rincon will prepare an Administrative Draft EIR (ADEIR) in compliance with CEQA requirements and based on the project description approved by City staff (completed under Task 9.3). Consistent with CEQA requirements, the EIR will be prepared with a sufficient degree of analysis to provide decision-makers with information which enables them to make a decision which intelligently takes account of environmental consequences. An evaluation of the environmental effects of the General Plan need not be exhaustive, but the sufficiency of an EIR is to be reviewed in light of what is reasonably feasible. The document will be a program EIR that considers the broad policy implications of the proposed General Plan. To that end, it will focus on the macro-level impacts associated with General Plan buildout and whether and how proposed General Plan policies address such impacts. Where possible, Rincon will incorporate information from existing environmental and planning documents that apply to the General Plan, including the Existing Conditions Analysis prepared as part of Task 3 and General Plan Alternatives prepared as part of Task 4. As necessary, we will conduct original research to augment existing information.

The ADEIR will comprise the following sections.

Executive Summary
The EIR will contain a summary of the General Plan and associated environmental consequences. This section will include the following:
• A discussion of the General Plan objectives;
• A brief description of the General Plan;
• A summary of the environmental setting for the Planning Area; • A summary of impacts;
• A summary of mitigation measures (mitigating policies); • A discussion of alternatives considered, and identification of the environmentally superior alternative among those studied; and
• Areas of controversy, and issues remaining to be resolved.

Introduction and Environmental Setting
These required introductory sections will lay the groundwork for and summarize the substantive analysis to follow. The introduction will describe the purpose and legal authority of the EIR, the scope and content of the EIR, a discussion of lead, responsible, and trustee agencies, and a synopsis of the General Plan process. The environmental setting will provide a general description of the existing geographic character of the City of Pacific Grove. The environmental setting will also contain a discussion of the approach to the cumulative impact analysis.

Project Description
The Project Description section will consist of the project description prepared in Task 9.3.

Analysis, Impacts, and Mitigation Measures
Each environmental discussion will include the following:
• Setting
• Impact analysis
• Mitigation measures
• Level of significance after mitigation
The discussion for each issue area will begin with the setting, which will describe existing conditions relevant to the topic and provide the groundwork for impact analysis. Sources will include documents and studies prepared in support of the General Plan, other relevant environmental documents prepared during the last five years, and data provided by the City.

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The impact analysis will include a discussion of the methodology used to quantify or determine impacts and the criteria for judging significance. Where practicable, impacts will be quantified. If existing data does not allow definitive quantification, reasonable assumptions will be used to qualitatively forecast potential impacts. Rincon typically orients analyses around clear impact statements that are separately highlighted in the text. This allows a more precise statement of the specific issue at hand and sets the stage for the technical discussion that follows. If the impact warrants mitigation measures, they are indexed to and immediately follow the numbered impact in question.

The EIR will provide a review of General Plan policies and measures and will suggest changes or updates to reduce environmental impacts where warranted. Modifications to proposed General Plan policies or inclusion of new policies to reduce or avoid identified environmental impacts will be prioritized over the inclusion of mitigation measures to reduce environmental impacts. However, if necessary, mitigation measures will be presented in wording that can be directly applied to conditions of approval and/or to updating the General Plan’s policies and implementation programs as warranted.

Rincon’s technical approach to analyzing each environmental issue is described below under, Proposed Approach to Technical Issues.

Alternatives Analysis
A range of alternatives will be considered in the ADEIR. CEQA Guidelines require consideration of the “No Project” Alternative. For purposes of this EIR, the No Project Alternative would be a continuation of the existing General Plan without any updates or additions. In addition to the No Project Alternative, Rincon will consider up to three (3) other alternatives (such as alternative land use scenarios), including at least one alternative land use scenario that will be developed during Task 4, as well as at least one alternative crafted in coordination with City staff to reduce identified significant and unavoidable impacts. It is assumed that buildout assumptions for each alternative will either be provided or approved by the City. Evaluation of alternatives will be in less detail than for the General Plan, though the analysis will provide decision-makers and the public adequate information to decide between alternatives. This section will also identify the “environmentally superior alternative.” If the No Project Alternative is determined to be environmentally superior, the ADEIR will identify the environmentally superior alternative among the remaining scenarios.

Cumulative Impacts
Consistent with Section 15130 of the CEQA Guidelines, cumulative impacts will be disclosed. These impacts would result from the program’s impacts associated with full buildout of City under the proposed General Plan, combined with impacts of other projects and programs in the area, including surrounding jurisdictions’ PGCC 5-17-23

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General Plans. Cumulative projections in the area will be derived in consultation with the City. We propose to provide a summary of projections to inform the cumulative analysis.

Other CEQA Sections
This portion of the EIR will discuss the growth-inducing effects of the General Plan as well as significant irreversible changes associated with the proposed General Plan. Drawing on the information provided in the environmental setting and preceding issue discussion, the growth-inducing impacts will address the potential for the General Plan to directly induce economic growth and remove obstacles to growth in the area. The significant irreversible changes discussion will summarize the significant effects of the General Plan, particularly the unavoidably significant effects.

References
This portion of the EIR will provide full citations for all in-text citations provided within the EIR. This section will identify all supporting documents that were used during preparation of the EIR which are not included as appendices to the EIR itself.

The ADEIR will be submitted to the City in Microsoft Word format, for ease of review.

Proposed Approach to Technical Issues
The technical approach to analyzing each potential environmental issue is described herein. Approaches to the impact analysis for the Program EIR will be discussed with City staff and will be consistent with the assumptions and methodologies used in recent CEQA documents in the City of Pacific Grove to the extent possible. In general, the impact analysis will focus on the issues present in the Planning Area and likely to be affected or impacted by the Focused General Plan Update. It is anticipated that the components of the General Plan that would most likely result in environmental impacts include policies or programs that involve land use changes, increased buildout of all or portions of the city, increased development intensity, increased building height, or physical ground disturbance. Additionally, policies in the General Plan may also have beneficial environmental effects (i.e., those related to climate change, habitat preservation), and will be considered in the analysis of each topical area.

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While all issue areas contained on the CEQA Guidelines Appendix G Checklist will be addressed in the EIR, based on a preliminary analysis of Important Farmland, Williamson Act lands, and mineral resource zones, we anticipate the following issue areas would likely be considered less than significant and therefore suggest that these issue areas be analyzed within a “Less than Significant” section of the EIR:
• Agriculture and Forestry Resources
• Mineral Resources
We anticipate that the following environmental issues will be addressed in the EIR as stand-alone EIR sections:
• Aesthetics
• Air Quality
• Biological Resources
• Cultural Resources
• Energy
• Geology and Soils
• Greenhouse Gas Emissions
• Hazards and Hazardous Materials
• Hydrology and Water Quality
• Land Use and Planning
• Noise
• Population and Housing
• Public Services
• Recreation
• Transportation
• Tribal Cultural Resources
• Utilities and Service Systems
• Wildfire
Aesthetics
Physical changes that could occur under the proposed General Plan would alter the aesthetic character of portions of Pacific Grove, which is anticipated to be an important issue to residents due to the city’s unique location and historic character. The aesthetic analysis will consider new design standards that may result in the alteration of public views, changes in visual character, and increased light and glare that could result from modifications to the land use scenario. Specific design standards that will be considered in this analysis include those related to height, color, building materials, architectural style, setback requirements, open space requirements, and lighting features. Changes to allowable maximum building densities will also be considered. These modifications under the proposed General Plan will be compared to the existing General Plan design standards, building densities, and land use scenario. The analysis will be supported by PGCC 5-17-23

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photo documentation of up to five key areas where future development, in particular land use changes influenced by the Housing Element Update, may be facilitated under the proposed General Plan. The analysis will also consider consistency with relevant City documents addressing design and development standards.

Policy-based mitigation measures will be developed as necessary.

Air Quality and Greenhouse Gas Emissions
The air quality and GHG emissions analyses in the EIR will consider temporary construction and long-term operational emissions from the proposed General Plan buildout, as well as the mitigating features of the CAAP. The analysis will summarize the existing air quality conditions in the air basin using data from nearby air monitoring stations available from the California Air Resources Board and the Monterey Bay Air Resources District (MBARD). The state of the climate and relevant federal, state, and local climate change regulations will be described, with GHGs identified as an area of primary concern. This section will summarize federal, state, and local standards and regulatory review requirements pertinent to air quality and GHG emissions, calculate General Plan buildout emissions of criteria pollutants and GHGs using the California Emissions Estimator Model (CalEEMod), And evaluate the significance of air quality and GHG impacts per the MBARD CEQA Air Quality Guidelines methodology for General Plans, Specific Plans, and Zoning Ordinances.

Construction emissions will be addressed qualitatively. This section will also evaluate potential odor impacts through buildout of the General Plan, which is typically associated with wastewater treatment, manufacturing, and industrial-type land uses; evaluate localized air quality impacts from toxic air contaminant (TAC) to sensitive receptors (no detailed air dispersion modeling is proposed as part of this scope); evaluate the General Plan’s compliance with applicable Air Quality Management Plans; evaluate the General Plan‘s compliance with applicable State and local GHG reduction plans, policies, and regulations; and develop mitigation measures for identified potentially significant air quality and GHG impacts.

Biological Resources
While the city does not contain large areas of open space or natural habitat, the city does contain a monarch butterfly sanctuary and open space areas along the western coastline, as well as several parks and vegetated areas that could provide habitat for special-status species. As part of the biological resources analysis, Rincon will collect regional background information on biological resources that could be affected by the Focused General Plan Update. The collected information will include database queries (CNDDB, CNPS, USFWs IPaC), reviews of regional planning documents, and information provided by agency biologists. The scope of work does not include a reconnaissance site visit.

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The biological setting subsection will describe vegetation communities, per California Wildlife Habitat Relationships classifications, drainages and wetlands, special-status species occurrences and habitats (tabular format), and a discussion of regulatory framework. The impact analysis will include a description of methodology and significance thresholds, project impacts, and avoidance and mitigation measures, and a summary of projects or land use changes that may result in impacts to biological resources. Rincon will compile results from database queries in the Appendix of the EIR and summarize the results and findings within the EIR section.

Cultural Resources
The city contains sensitive archaeological and historic resources, and these resources are known to constrain development within the city. The cultural resources analysis will include a review of historic and archaeological resources in Pacific Grove and the potential impacts to those resources as a result of the proposed Focused General Plan Update. To compile a listing of recognized significant historic and prehistoric resources, information will be obtained from the State Office of Historic Preservation, the City’s Historic Resource Inventory, and local historical groups. Rincon will follow the cultural resource protocol that Rincon archaeologists prepared for the City in 2021-2022. The statewide Historical Resources Inventory (HRI) includes a listing of buildings, sites, features, structures, objects, districts, and events that are significant or have historic value. The HRI is not available for public review according to the California Historical Information System Information Center Rules of Operation Manual (Section III.A). It is anticipated that the EIR would require consultation of the HRI as part of required project- level analysis of any future development projects to determine the locations of previously recorded archaeological sites. Policy-based mitigation measures for future development on sites that contain previously recorded cultural sites, or sites that are not known to contain such resources, will be developed as necessary.

Energy
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also compare consistency of the Plan with adopted state, regional, and local energy policies. Policy-based mitigation measures will be developed as necessary.

Geology and Soils
This section will discuss the potential for geologic hazards present within Pacific Grove to adversely affect potential future development facilitated by the proposed General Plan. Hazards to be considered include fault rupture, ground shaking, landslides, liquefaction/slope stability, erosion, and subsidence. The analysis will rely on baseline data developed in support of the General Plan Safety Element as well as such sources as the California Geological Survey, United States Geological Survey, the California Division of Mines and Geology, and other CEQA documents that contain geology and soil information for the area. This section will also address paleontological resources, including identifying the sensitivity of geologic units underlying the City to assess potential impacts.

It is anticipated that the geology/soils work scope will entail a mapping exercise to identify areas where potential future development could be affected by known geologic hazards. It is anticipated that proposed General Plan policies will provide appropriate mechanisms to address potential impacts. If this is not the case, mitigation measures will be provided in the form of new geologic hazard policies that can be incorporated into the final General Plan.

Hazards and Hazardous Materials
A number of listed hazardous materials sites are present within the city, including several clustered near Lighthouse Avenue and Forest Avenue as well as near Forest Avenue and Prescott Lane. This section will discuss the potential for impacts relating to hazardous materials transport, storage, and use, as well as such hazards as wildland fires. The analysis will rely on data collected in support of the Safety Element and other readily available information sources, including online hazardous material databases and other environmental documents prepared for the City.

The hazardous material analysis will involve qualitative discussions of the potential for new development to either create the potential for hazardous conditions or be adversely affected by existing hazards. It is anticipated that proposed General Plan policies will provide appropriate mechanisms to address potential impacts. If this is not the case, mitigation measures will be provided in the form of new hazard protection policies that can be incorporated into the final General Plan.

Hydrology and Water Quality
The hydrology and water quality analysis will evaluate potential impacts relating to hydrological conditions and flooding as well as potential impacts to surface and groundwater quality. Water quality is of particular importance in the city from stormwater runoff into the bay. The Pacific Grove Area of Special Biological Significance (ASBS) encompasses the portion of the Monterey Bay that is located northeast of the city, and is subject to additional water quality protections. The existing hydrologic setting of Pacific Grove will be described generally and potential impacts relating to new development will be discussed conceptually.

Information sources will include data collected in support of the General Plan Safety Element as well as readily available data from such agencies as the Regional Water Quality Control Board.

The analysis will be qualitative in nature, relying both on proposed General Plan policies and existing regulations (in particular, the National Pollutant Discharge Elimination System [NPDES] and related City requirements) to address potential impacts. As appropriate, additional policies to address hydrological or water quality impacts will be recommended as EIR mitigation.

Land Use and Planning
This section of the EIR will examine land use policy issues. Rincon will prepare an objective discussion of whether and how the proposed General Plan is consistent with both existing City policy documents and regional planning policies, including those of the local air quality plan and Metropolitan Transportation Plan/ Sustainable Communities Strategy (MTP/SCS). It is anticipated that proposed policies will generally be consistent with those of other adopted policy documents. However, as appropriate, new or revised policies will be recommended to address any inconsistencies.

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Noise
The noise section of the EIR will be conducted in accordance with City of Pacific Grove guidelines, standards, and ordinances. The existing setting will rely on the Existing Conditions Report prepared as part of Task 3.2, including existing condition traffic noise contours, and a discussion of existing airport noise levels. In addition to incorporation of existing traffic noise contours from Task 3.2, Rincon will also model Plan buildout traffic noise levels using the FHWA Traffic Noise Prediction Model, based on future traffic forecasts provided by Kimley-Horn. The EIR will identify areas along roadway segments that would be exposed to noise levels above established criteria. The modeling results will be summarized in the EIR and provided in an appendix.

Noise impacts from non-transportation sources will be evaluated on a programmatic level, qualitatively based on local noise standards. Rincon will analyze noise impacts from non- transportation sources such as major commercial and industrial uses in terms of potential impacts to nearby noise-sensitive receptors and the noise limitations identified within the City’s Municipal Code.

Rincon will provide a qualitative analysis for potential construction impacts associated with buildout of the Plan. Future noise and vibration effects from construction activities will be discussed in terms of accepted standards from the U.S. Federal Transit Administration (FTA). Feasible mitigation measures will be identified to minimize noise and vibration impacts associated with buildout of the Plan.

Population and Housing
It is not anticipated that the proposed General Plan would displace people or housing. Therefore, this section will focus on comparison of potential population and housing growth to regional growth forecasts for the area, as contained in the MBARD AQMP and MTP/SCS. The discussion will also consider impacts to the balance of jobs and housing in the City. Policy-based mitigation measures will be developed as necessary.

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Public Services
The public services section of the EIR will address potential impacts relating to police protection and fire protection services, as well as schools. The analysis of policy and fire service will involve contact with the Pacific Grove Police and Fire departments to determine service levels and existing and projected gaps in service.

The schools analysis will involve contact with the Pacific Grove Unified School District to identify current enrollment and capacity as well as student generation rates. School capacity levels and needs will be identified. Existing and proposed development impact fees, including State-mandated school impact fees, will be identified as mitigation as appropriate. Policy-based mitigation measures will be developed as necessary.

Recreation
This section will analyze potential impacts to City parks and recreational facilities, including Lovers Point Park, the Monterey Bay Recreational Trail, George Washington Park, and Marine Gardens Park.

It is not anticipated that existing parks would be directly affected by potential new development; therefore, the analysis will focus on potential indirect effects related to increased demand for parks and recreational facilities. Demand will be forecast based on projected population growth and City estimates of per capita park demand.

Information sources will include the Background Report, draft General Plan Elements, and any data gathered in support of those chapters. Proposed policies will be cited as mitigation for potential impacts. As necessary, proposed policies will be augmented with additional policies to be incorporated into the final General Plan.

Transportation
This section of the EIR will rely on the VMT analysis prepared by Kimley-Horn under Task 4.1. The existing setting, project and cumulative impacts, and any suggested mitigation measures in the VMT study prepared by Kimley-Horn will be described and listed in the EIR section as appropriate. The analysis will identify key transportation system components and consider whether Plan buildout would conflict with a program, plan, PGCC 5-17-23

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ordinance, or policy addressing the circulation system. Policy-based mitigation measures will be developed as necessary.

Tribal Cultural Resources
There are two primary tribes present in Pacific Grove: Ohlone/ Costanoan-Esselen Nation (OCEN) and the Esselen Tribe of Monterey County (Esselen Tribe). The area, including the city and nearby coastline, is considered highly sensitive for cultural and tribal cultural resources. As described above, Rincon will follow the tribal cultural resource protocol that Rincon archaeologists prepared for the City in 2021-2022. This section will summarize the results of AB 52 and SB 18 consultation (Task 9.5). Rincon will summarize the AB 52 efforts and will include identified mitigation in the EIR, as applicable.

Utilities and Service Systems
This section will discuss potential impacts to water supply and service systems, wastewater conveyance and treatment systems, wastewater/solid waste generation, and solid waste collection and disposal systems.

Water, wastewater, and solid waste services are provided by multiple entities including California American Water Company (Cal-Am), Monterey Peninsula Water Management District (MPWMD), Monterey One Water (M1W), and ReGen Monterey (formerly Monterey Peninsula Waste Management District). Impacts to the City storm drain system will be addressed in the hydrology/water quality section.

Water supply will be a key issue for the EIR, particularly with the continued moratorium on new water connections in the Pacific Grove portion of CalAm’s service territory, which restrict water supply availability for future growth. Rincon will thoroughly document the existing water supply conditions based upon review of published data, including but not limited to CalAm’s current (2020) Urban Water Management Plan (UWMP) for its Monterey County District, which encompasses the City of Pacific Grove. It is anticipated that a Water Supply Assessment (WSA) will not be provided for the project; as a programmatic planning document that does not propose construction of a distinct project, the General Plan does not explicitly trigger the requirement for a WSA under California Water Code as amended by SB 610. Some water supply providers elect to prepare a WSA when not required, if doing so could produce new information or analysis to inform and streamline environmental processes. However, due to the existing water supply constraints in the project area, it is not anticipated that a programmatic WSA would reveal information about water supply in the General Plan area that is not already available in the UWMP.

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Therefore, the analysis of water supply developed for the EIR will rely upon information from CalAm’s latest (2020) UWMP, as well as other publicly available, published data. Such data may include but is not limited to the environmental review documents prepared for alternative water supply projects, including a desalination plant in Marina (recently approved by the Coastal Commission) and Pure Water Monterey expansion will be critical to future supply reliability for the General Plan. It is anticipated the current moratorium will remain in effect throughout the Focused General Plan Update process, such that water supply solutions may not rely upon lifting the moratorium, and creative solutions to water supply restrictions will be necessary to accommodate implementation of the Focused General Plan Update. The EIR will consider how policies of the proposed General Plan would minimize or avoid potential impacts to service systems. Additional or revised policies may be developed to address potentially significant impacts, including as related to water supply availability.

In addition, impacts relating to wastewater/solid waste generation will be discussed. Proposed General Plan policies will be discussed as mitigation for possible impacts to service systems. As necessary, additional or revised policies will be developed to address identified significant impacts.

Wildfire
Pacific Grove contains some land designated within a Very High Fire Hazard Severity Zone in a Local Responsibility Area, along the city’s southern boundary. The city is also adjacent to a Very High Fire Hazard Severity Zone in a State Responsibility Area. Additional fire hazards are present in wooded areas within the city. This section will describe the location of Fire Hazard Severity Zones within or near the city. Wildfire risk will be assessed, consistent with OPR’s lates guidelines related to wildfire hazards. This analysis will incorporate the findings of the Climate Vulnerability Assessment completed as part of Task 3.6. Proposed General Plan policies will be discussed as mitigation for impacts related to wildfire. As necessary, additional or revised policies will be developed to address identified significant impacts.

9.7 Screencheck Draft EIR
Rincon will address one round of City comments on the ADEIR and prepare a Screencheck Draft EIR. All comments from the City will be provided as a consolidated set of comments in editable electronic format (i.e., as tracked changes in Microsoft Word). If there are multiple reviewers, the City will be responsible for reconciling conflicting comments prior to sending to Rincon. To maintain momentum in the project schedule and provide cost efficiency, we assume City comments will focus on any new content in the previous version PGCC 5-17-23

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of the ADEIR, and new comments on previously submitted content will be minimal. The Screencheck Draft EIR will be submitted to the City in Microsoft Word with track changes retained.

9.8 Public Draft EIR
Once the City approves the Screencheck Draft EIR, Rincon will prepare the Draft EIR for public circulation.

Rincon will prepare required noticing forms, including the Notice of Completion (NOC), Notice of Availability (NOA), and OPR’s Summary Form for Electronic Document Submittal, for City review. Rincon will address one round of comments on the forms. Rincon will be responsible for submitting documents through the digital CEQASubmit platform and filing the NOA with the Monterey County Clerk’s office. It is assumed the City will be responsible for required newspaper ads and other public noticing of the document’s availability, such as radius label mailing or onsite posting. As required by State law, the Public Draft EIR will require at least a 45- day public review period. Rincon will provide two hard copies of the Public Draft EIR for posting at the City offices and Pacific Grove Public Library and will provide a digital version in Adobe PDF for posting to the City’s website. Accessibility remediation of the Draft EIR is included as Task 10.3.

9.9 Response to Comments and Administrative Final EIR
Upon receipt of public comments on the Draft EIR, Rincon will prepare draft response to comments and an Administrative Final EIR for review by the City. This scope of work assumes up to 20 comment letters containing comments on the content of the CEQA document will be received. This includes five lengthy (over five pages) and/or substantive letters, that can be adequately responded to in a maximum of 150 professional staff hours.

Comment letters that solely express support or opposition to the General Plan would not count against the 20-letter estimate. The actual level of effort required to respond will depend on the length, detail, and sophistication of the comments, in addition to the number of letters received. We reserve the right to reevaluate the effort level and request a scope amendment upon close of the public comment period. If the number of comment letters and the effort to prepare responses is greater than anticipated, Rincon will notify City staff immediately and discuss options to amend our scope of work and budget as necessary.

Rincon will address one round of consolidated City comments, to be provided in editable format, on the draft Responses to Comments and prepare a Screencheck Responses to Comments, in Microsoft Word with edits shown in track changes. Upon City review and approval of the Screencheck, Rincon will submit the Final EIR for hearing.

9.10 Mitigation Monitoring and Reporting Program
Concurrent with Task 9.9, Rincon will prepare a Mitigation Monitoring and Reporting Plan (MMRP), which will be bound separately from the Final EIR. The MMRP will be provided in a format designed for use by planners, environmental monitors, or code enforcement officers. Essentially, this plan will take the form of a detailed table that describes:
• Persons/agencies responsible for monitoring compliance with each condition • Timing when monitoring must occur
• Frequency of monitoring
• Criteria to be used to determine compliance with conditions • Capital costs
The capital costs column is anticipated to be filled in by City staff. Rincon can assist with this for an additional fee. It should be noted, however, that capital costs are not typically considered in MMRPs and are not a required component pursuant to CEQA. The final version of the MMRP will be incorporated as an appendix to the Final EIR.

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9.11 Final EIR
After receipt of City comments on the Administrative Final EIR (Task 9.9) and MMRP (Task 9.10), Rincon will prepare a Screencheck Final EIR for City staff review and confirmation followed by a Final Program EIR after incorporating comments from City staff. Rincon will prepare a draft Notice of Determination (NOD) for City approval. Rincon staff will file with the County Clerk and State Clearinghouse within five working days of General Plan approval. It is assumed that the City will pay all applicable fees associated with filing the NOD at the County Clerk. Rincon will provide two hard copies of the Final EIR for placement at the City offices and Pacific Grove Public Library. Accessibility remediation of the Final EIR is included as Task 10.3.

9.12 CEQA Findings, Statement of Overriding Considerations, and Resolution Rincon will prepare the CEQA Findings and Statement of Overriding Considerations (if a significant and unavoidable impact is identified) for the General Plan based on the impact conclusions of the EIR, based on a template provided by the City. The Draft CEQA Findings will be submitted alongside the Final EIR, and will contain a discussion of alternatives, including the rationale for rejecting any of the analyzed General Plan alternatives, using in part the project objectives. This scope of work assumes if alternatives are determined to be infeasible due to financial considerations, or that the Statement of Overriding Considerations relies on specific economic or financial factors, corresponding financial data to support these conclusions will be provided by the City or by Optional Task 4.1, Economic and Fiscal Analysis. This task will comply with CEQA Guidelines Sections 15091 and 15093 and will be submitted in a City-approved electronic format. Rincon will prepare an administrative draft version of the CEQA Findings for City review, will address one round of consolidated City comments, and submit a final document version digitally.

Rincon will also prepare the draft CEQA Resolution for City review and comment. The CEQA Resolution will be prepared in accordance with the City’s required format. The CEQA Resolution will incorporate the CEQA Findings and, if applicable, the Statement of Overriding Considerations as attachments. Rincon will address one round of consolidated City comments and submit a final document version digitally.

9.13 Administrative Record
Rincon will maintain the Administrative Record for this project. Maintenance of an accurate and comprehensive administrative record is important for the defensibility of the EIR, should it be challenged.

Rincon will develop a work plan at the outset that instructs internal staff on the way in which the PGCC 5-17-23

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Administrative Record will be developed and maintained. As sources are referenced in each section of the report, they are logged in an index containing a hyper-linked cross-reference to the individual source files, copies of which are maintained on company servers. These include, for example, guidance documents, websites, correspondence, and technical memoranda. The index and source files will be supplied digitally alongside the Draft EIR.

9.14 Legal Review
Rincon has on staff a qualified legal team with more than 45 years combined experience in land use, longrange planning, CEQA review, and CEQA litigation. Such experience allows Rincon to provide trusted, substantive review of key documents, including the Public Draft EIR and Final EIR, to provide legal adequacy and a sound basis for a defense during legal challenge. Rincon’s legal team also provides strong support for responding to comments on the environmental and land use documents and in addressing identified concerns raised in late correspondence prior to the public hearings.

With careful consideration as to how each step of the process may ultimately affect the outcome and impact on the community perception, Rincon can provide thoughtful analysis on the best approach to take for any unique or potentially controversial issue, with the legal team participating on an as needed basis for planning calls and internal discussion and review. This scope includes legal review of the Draft EIR and Final EIR, to be conducted prior to City review of the Administrative Draft version of the documents.

A total of 20 staff hours is included in this task for legal review. Additional legal review can be provided on a time and materials basis to provide a more thorough review of specific topic areas as requested by the City.

Deliverables
Administrative/working drafts will be provided in Microsoft Word and/or Adobe PDF. Revised documents will be provided in Microsoft Word with edits shown in track changes. Adobe PDF documents will be provided for public draft and final documents and shared via email and through the SharePoint site as part of the final administrative record. Unless Optional Task 9.14 is authorized, documents will not be formatted for ADA compliance.
• Draft and Final Notice of Preparation (Microsoft Word and Adobe PDF) • Scoping Meeting materials (e.g., agenda, presentation) • Attendance (two Rincon staff members) at an in-person Scoping Meeting • ADEIR (Microsoft Word)
• Screencheck Draft EIR (Microsoft Word with track changes retained) • Public Draft EIR (two hard copies, Adobe PDF copy with user-friendly cross-reference hyperlinks) • Draft and Final CEQA Notices, including the NOC for the NOP submittal and the NOC, NOA, and OPR’s Summary Form for the Public Draft Program EIR submittal • Draft and Final Response to Comments (Microsoft Word) • Draft and Final MMRP (digital files)
• Screencheck Final EIR (Microsoft Word with track changes retained) • Final Program EIR (two hard copies, Adobe PDF copy with user-friendly cross-reference hyperlinks) • Draft and Final CEQA Findings and Statement of Overriding Considerations (digital files) • Notice of Determination (Adobe PDF)
Task 10 Hearings and Adoption

10.1 Planning Commission and City Council Meetings
This task provides a budgeted allowance for the Rincon team to attend public meetings with the Planning Commission and City Council as further described below.

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These meetings include study sessions, workshops and public hearings. The Rincon team will support staff with the Planning Commission and City Council to review deliverables at various stages of the General Plan update process and to support adoption of the Draft General Plan, Draft ODDS, Draft CAAP and certification of the Final EIR.

Study Sessions
• Three joint study sessions with the PC/CC (virtual)
Workshops
• One Planning Commission Workshop (in-person)
• One City Council Workshop (in-person)
• One Architectural Review Board Workshop (virtual)
Public Hearings
• Two Planning Commission Hearings (virtual)
• Three City Council Hearings (two in-person, one virtual)

10.2 Final General Plan
Based on final direction and comments provided by City Council during the hearing process, the Rincon team will prepare a Final General Plan. This task assumes minor editorial edits necessary to finalize the document.

All final files will be shared via email and through the SharePoint site as part of the final administrative record.

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2 Revised Focused General Plan Update
Schedule
The following revised schedule has been prepared based on a fiscal year funding maximum for the Focused General Plan Update of $500,000. A refined schedule will be prepared following the project kick off meeting and after the Community Engagement Plan is finalized.

The proposed project workplan is generally organized in the following key phases:

Workplan Phases Estimated Start Estimated Completion
Phase I – Project Initiation May 2023 October 2023
Phase II – Learning January 2024 March 2025
Phase III – Alternatives March 2025 October 2025
Phase IV – Plan Preparation** January 2026 August 2026
Phase V – Environmental Review May 2026 April 2027
Phase VI – Plan Adoption May 2027 September 2027
Note: *the estimated start and completion dates are based on estimates made at the time this proposal was prepared and in consideration of fiscal year funding constraints. A refined schedule will be provided after the project kick off meeting and once the community engagement plan is finalized. ** some plan preparation tasks associated with zoning are anticipated to occur earlier in the process A more detailed schedule is provided in Table 1.

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2511 Garden Road, Suite C-250
Monterey, California 93940
831-333-0310

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Table 1 – Estimated Project Schedule by Subtask
Task Phase Estimated Timeline Key Deliverables
Task 1 Project Initiation and Coordination

1.1 Kick Off Meeting and City Tour Phase I – Project Initiation May 2023 -Attendance at Kick Off Meeting

1.2 Document Review and Gathering Phase I – Project Initiation May 2023 – October 2023 -Request additional data/documents

1.3 Scope of Work and Schedule Refinement Phase I – Project Initiation May 2023 – October 2023 -Detailed Schedule in consideration of Fiscal Year funding constraints

1.4 Document Set Up Phase I – Project Initiation May 2023 – October 2023 -Template Package

1.5 Project Coordination Ongoing Ongoing – allowance for up to 85 biweekly meetings during active
project periods
-Monthly invoice/progress reporting
during active months
-Biweekly meeting agendas and notes
Task 2 Community Engagement

2.1 Community Engagement Plan Phase I – Project Initiation May 2023 – October 2023 -Draft and Final Community Engagement Plan

2.2 Online Engagement Phase I – Project Initiation
Phase II – Learning
Phase III - Alternatives
Phase IV – Plan Preparation
January 2024 (start) -Surveys (5) – per Community Engagement Plan
-Educational Videos (3) – per Community
Engagement Plan

2.3 Community Workshops Phase II – Learning
Phase III – Alternatives
Phase IV – Plan Preparation
Phase V – Plan Adoption
January 2024 (start) -Learning Workshops - per Community Engagement Plan
-Alternatives and Policy Direction - per
Community Engagement Plan
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-Review and Adoption - per Community
Engagement Plan

2.4 GPTAG Phase I – Project Initiation
Phase II – Learning
Phase III - Alternatives
Phase IV – Plan Preparation
Phase V – Plan Adoption
January 2024 (start) -Consultant team to participate in 6 GPTAG meetings per Community
Engagement Plan

2.5 Virtual Stakeholder Interviews Phase II – Learning January 2024 (start) -Interviews (organized per Community Engagement Plan)

2.6 Walking Tour Phase II – Learning January 2024 (start) -Walking tour with GPTAG (organized per Community Engagement Plan)

2.7 Engagement Toolkits Phase II – Learning January 2024 (start) -Toolkit materials Task 3 Existing Conditions, Issues and
Opportunities

3.1 General Plan Audit Phase II – Learning January 2024 – February 2024 -Audit Matrix

3.2 Existing Conditions Background and
Technical Reports
Phase II – Learning February 2024 – July 2024 -Draft and Final Background Reports -Draft and Final Technical Reports
-ECBR Exec Summary

3.3 Vision and Guiding Principles Phase II – Learning January 2025 – February 2025 -Vision and Guiding Principles Document

3.4 SWOT Analysis Phase II – Learning January 2025 – March 2025 -SWOT Report Task 4 Alternatives

4.1 Land Use, Community Design and
Circulation
Phase III – Alternatives March 2025 – September 2025 -Alternative Concepts

4.2 Preferred Alternative Phase III – Alternatives September 2025 – October 2025 -Selected Alternative PGCC 5-17-23

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Task 5 General Plan

5.1 First Administrative Draft Phase IV – Plan Preparation January 2026 – April 2026 -First Administrative Draft

5.2 Second and Public Draft Phase IV – Plan Preparation April 2026 – August 2026 -Second Administrative Draft -Public Review Draft
-Public Hearing Draft
Task 6 Zoning Ordinance Amendments

6.1 6
th Cycle + General Plan Consistency Phase IV – Plan Preparation July 2025 – August 2025 -Consistency Review Matrix

6.2 Administrative and Public Review Zoning
Maps
Phase IV – Plan Preparation August 2025 – October 2025 -Administrative Draft Zoning Map -Public Review Draft Zoning Map
Task 7 Objective Design and Development
Standards

7.1 ODDS Initiation and Issue Identification Phase IV – Plan Preparation June 2024 – September 2024 -PowerPoint Summary of multifamily precedents
-Place Type Map
-Summary Memorandum of existing
provisions

7.2 ODDS Development Phase IV – Plan Preparation September 2024 – January 2025 -ODDs Draft Standards -In Design Layout

7.3 Administrative and Public Review Draft Phase IV – Plan Preparation January 2025 – October 2025 -Administrative Draft and Public Review Draft ODDS
Task 8 Climate Action and Adaptation Plan

8.1 CAAP Kick Off Meeting and Monthly
Meetings
Ongoing Ongoing for an approximate 18
month period – one meeting per
month
-Monthly meetings
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Pacific Grove City Council
May 17, 2023