Agenda packet — Pacific Grove City Council, June 7, 2023 (part 1 of 2)

CITY COUNCIL

CLOSED SESSION MEETING AGENDA
Wednesday, June 7, 2023, 5:00 P.M.

Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA APPEARING REMOTELY VIA ZOOM:

Councilmember Chaps Poduri
505 N Michigan Ave
Chicago IL 60611
THIS MEETING WILL BE HELD IN PERSON AND VIRTUALLY (HYBRID).

PLEASE NOTE THE MEETING WILL PROCEED AS NORMAL EVEN IF THERE ARE TECHNICAL DIFFICULTIES ACCESSING ZOOM.

THE CITY WILL DO ITS BEST TO RESOLVE ANY TECHNICAL ISSUES AS QUICKLY AS POSSIBLE.

THE PUBLIC MAY ALSO VIEW THE MEETING ON PENINSULA CHANNEL 25.

Join the Zoom Meeting to participate live at:
https://us02web.zoom.us/j/692219855
To participate telephonically, call any number below:
877 853 5247 (Toll Free)
888 788 0099 (Toll Free)
669 900 9128
699-219-2599
Webinar Meeting ID: 692 219 855#
If prompted to enter a participant ID, press #.

AGENDA

CALL TO ORDER

APPROVAL OF AGENDA

CLOSED SESSION

PUBLIC COMMENT ON CLOSED SESSION MATTERS
Comments from the public will not receive Council action. Comments must deal with matters on the Closed Session agenda and will be limited to three minutes
A. Conference with Real Property Negotiators (Government Code § 54956.8) PGCC 6-7-2023

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A. Conference with Real Property Negotiators (Government Code § 54956.8) Property: City of Pacific Grove Corporate Yard, 2100 Sunset Dr., Pacific Grove, CA 93950 Agency Negotiator(s): Ben Harvey, City Manager and Dan Gho, Deputy City Manager/Public Works Director
Negotiating Party(ies): Warren Tomlinson, Titan Energy Consulting for 3CE Under negotiation: Land Lease Agreement for 3CE Front of the Meter Energy Storage Effort, Price and Terms of Payment
B. Conference with Real Property Negotiators (Government Code § 54956.8) Property: 525 Lighthouse Avenue / 525 Lighthouse and Laurel Avenue Agency Negotiator(s): Ben Harvey, City Manager
Negotiating Party(ies): Dan Silverie and Chad Brown
Under negotiation: Price and terms of payment
C. Conference with Labor Negotiators (Government Code Section 54957.6) City Negotiators: Ben Harvey, City Manager, Tori Hannah, Administrative Services Director, Leticia Livian, Human Resources Director, and Katy Suttorp, City Attorney's Office Employees: General Employees Association

ADJOURNMENT
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CITY COUNCIL

REGULAR MEETING AGENDA
Wednesday, June 7, 2023, 6:00 P.M.

Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA The Council will not begin consideration of any item on this agenda later than 10:00 p.m. unless such consideration is approved. Any items on this agenda not considered this evening will be continued to a future meeting.

Copies of the agenda packet are available for review at the Pacific Grove Library, in the Finance Department, and electronically at www.cityofpacificgrove.org/agendas. The most effective method of communication with the City Council is by sending an email to [email protected]. In order to allow the City Council adequate time to review communication related to an agenda item, it is recommended that the communication be sent no later than 9:00 AM on the day prior to the City Council meeting.

APPEARING REMOTELY VIA ZOOM:

Councilmember Poduri
505 N Michigan Avenue
Chicago IL 60611
THIS MEETING WILL BE HELD IN PERSON AND VIRTUALLY (HYBRID).

PLEASE NOTE THE MEETING WILL PROCEED AS NORMAL EVEN IF THERE ARE TECHNICAL DIFFICULTIES ACCESSING ZOOM.

THE CITY WILL DO ITS BEST TO RESOLVE ANY TECHNICAL ISSUES AS QUICKLY AS POSSIBLE.

THE PUBLIC MAY ALSO VIEW THE MEETING ON PENINSULA CHANNEL 25.

JOIN THE ZOOM WEBINAR TO PARTICIPATE LIVE AT:
https://us02web.zoom.us/j/209579290
To participate telephonically, call any number below:
888 788 0099 US (Toll-free)
877 853 5247 US (Toll-free)
669 900 9128
669 219 2599
Webinar ID: 209 579 290#
If prompted to enter a participant ID, press #.

Help Line 831-648-3128
PGCC 6-7-2023

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MEETING INSTRUCTIONS
The public may also view the meeting on the Peninsula Channel 25.

AGENDA

CALL TO ORDER
PLEDGE OF ALLEGIANCE: Councilmember Poduri

1. APPROVAL OF AGENDA

2. PRESENTATIONS

3. COUNCIL AND STAFF ANNOUNCEMENTS (City-Related Items Only) A. Report on Closed Session by City Attorney
B. Other

4. GENERAL PUBLIC COMMENT
General Public Comment must deal with matters subject to the jurisdiction of the City and the Council that are not on the Regular Agenda. This is the appropriate place to comment as to items on the Consent Agenda, only if you do not wish to have the item pulled for individual consideration by the Council.

Comments from the public will be limited to three minutes and will not receive Council action. Comments regarding items on the Regular Agenda shall be heard prior to Council’s consideration of such items at the time such items are called. Whenever possible, written correspondence should be submitted to the Council in advance of the meeting, to provide adequate time for its consideration.

A. General Public Comment
Reference: Sandra Kandell, City Clerk
Recommended Action: Receive written general public comment if applicable.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

CONSENT AGENDA
The Consent Agenda deals with routine and non-controversial matters, and may include action on resolutions, ordinances, or other public hearings for which testimony is not anticipated. The vote on the Consent Agenda shall apply to each item that has not been removed. Any member of Council, staff, or the public may remove an item from the Consent Agenda for individual consideration. When items are pulled for discussion, they will be automatically placed at the end of their respective section within the Regular Agenda. One motion shall be made to adopt all non-removed items on the Consent Agenda.

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5. APPROVAL OF CITY COUNCIL MEETING MINUTES
Items pulled from this section will be placed under 12. Unfinished and Ongoing Business A. Minutes of the May 17, 2023 Special and Regular Meetings PAGE 11 Reference: Sandra Kandell, City Clerk
Recommended Action: Approve minutes.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

6. RESOLUTIONS
Items pulled from this section will be placed under 12. Unfinished and Ongoing Business or 13. New Business A. League of California Cities Voting Delegate and Alternate(s) Policy 000-029 PAGE 21 Reference: Sandra Kandell, City Clerk
Recommended Action:

Adopt a resolution approving a City Council policy regarding League of California Cities Voting Delegate and Alternate(s);

1. Approve Policy 000-29 outlining the process for selecting the League of California Cities Voting Delegate and Alternate(s);

2. 3. Alternatively, discuss and take other action related to this item.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
B. GreenWaste FY 23/24 Rate Increase PAGE 33
Reference: George Fuerst, Environmental Program Manager Recommended Action: Adopt a Resolution affirming the accuracy of GreenWaste Recovery rate adjustment, per the franchise agreement for FY 23/24 by 2.77%.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

7. ORDINANCES
Items pulled from this section will be placed under 11. Public Hearings

8. REPORTS – INFORMATION ONLY
Items pulled from this section will be placed under 12. Unfinished and Ongoing Business or 13. New Business

9. REPORTS – REQUIRING ACTION
Items pulled from this section will be placed under 12. Unfinished and Ongoing Business or 13. New Business
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A. On-Call Traffic Engineering PAGE 47
Reference: Joyce Halabi, Deputy Public Works Director
Recommended Action:

Authorize an agreement with 4Leaf, Inc. for on-call traffic engineering services in an amount not to exceed $70,000 with options for two, one-year extensions by mutual agreement

1. 2. Alternatively, discuss and take other action on this item CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
B. Regional Surface Transportation Program Allocation PAGE 49 Reference: Daniel Gho, Public Works Director/Deputy City Manager Recommended Action:

Authorize an agreement with the Transportation Agency for Monterey County (TAMC) for appropriation of $310,999.29 of Regional Surface Transportation Program funds.

1. 2. Alternatively, discuss and take other action related to this item.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
C. Parklet Program Fees PAGE 59
Reference: Ben Harvey, City Manager
Recommended Action: Receive the report, thereby providing direction to City staff to use the existing City Fee Schedule for Parklet Fees, as outlined.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
D. Arborist Services 1 Year Extension PAGE 95
Reference: Joyce Halabi, Deputy Public Works Director
Recommended Action:

Authorize a one-year extension agreement with Albert Weisfuss for Professional Arborist Services for FY23/24 in an amount not to exceed $100,000

1. 2. Alternatively, discuss and take other action on this item CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
E. Appointment to Library Board PAGE 110
Reference: Bill Peake, Mayor
Recommended Action: Approve appointment of T. Oldham to Library Board ending January

31. 2027.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
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10. MEETING MINUTES OF COMMISSIONS, BOARDS, AND COMMITTEES Items pulled from this section will be placed under 13. New Business

REGULAR AGENDA

11. PUBLIC HEARINGS
For public hearings involving a quasi-judicial determination by the Council, the proponent of an item may be given 10 minutes to speak and others in support of the proponent’s position may be given three minutes each. A designated spokesperson for opposition to the item may be given 10 minutes to speak and all others in opposition may be given three minutes each. Very brief rebuttal and surrebuttal may be allowed in the sole discretion of the Council. In public hearings not involving a quasi-judicial determination by the Council, all persons may be given three minutes to speak on the matter.

A. Ordinance to Adopt the Fiscal Year 23/24 Operating and Capital Improvement Budget; and Amend the Fiscal Year 22/23 Operating and Capital Improvement Budget Reference: Tori Hannah, Administrative Services Director/Assistant City Manager Recommended Action: PAGE 123

1. Request the City Attorney to read the title of the ordinance;

2. Motion to waive further reading of the ordinance;
Introduce and hold the first reading of an ordinance to adopt the Fiscal Year 23/24 Operating and Capital Improvement Budget, amend the Fiscal Year 22/23 Operating and Capital Improvement Budget

3. Direct that publication of the ordinance will be satisfied by publication of a summary approved by the City Attorney.

4. CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

12. UNFINISHED AND ONGOING BUSINESS
A. Pints on the Peninsula Special Event This item was continued from Council's May 17, 2023 meeting. PAGE 152
Reference: Katie Clark, Recreation Manager
Recommended Action:

Approve Pints on the Peninsula as a Full Cost Recovery Special Event for inclusion in the FY 2023-2024 Special Events Calendar.

1. Allow alcohol to be served in the confines of the fenced special event area attached to California Seltzer Company store front location of 631 Ocean Ave per Municipal Code Section 11.04.020, Consumption in Public Spaces.

2. 3. Alternatively, discuss and take other action related to this item.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
B. Lover's Point Pier Repair Project This item was continued from Council's May 17, 2023 PGCC 6-7-2023

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B. Lover's Point Pier Repair Project This item was continued from Council's May 17, 2023 meeting. PAGE 177
Reference: Joyce Halabi, Deputy Public Works Director
Recommended Action:

1. Receive Report

2. Provide staff with direction on pursuing the interim repair design solution

3. Alternatively, discuss and take other action related to this item CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
C. Local Water Project Operations and Maintenance Contract This item was continued from Council's May 17, 2023 meeting. PAGE 312
Reference: Daniel Gho, Public Works Director/Deputy City Manager Recommended Action:

Authorize an amendment to the Asset Management Agreement with PERC Water for the Operations & Maintenance of the Pacific Grove Local Water Project for a 5-year term (November 1, 2023 –October 31, 2028) at a monthly fixed cost of $32,896 and a variable cost of $247.24 per acre foot of influent flow to the plant.

1. 2. Alternatively, discuss and take other action related to this item CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
D. Agreement with Bowman for the Design and Environmental for Replacement of Pump Station 15.5 This item was continued from Council's May 17, 2023 meeting.

Reference: Daniel Gho, Public Works Director/Deputy City Manager Recommended Action: PAGE 342
Authorize an agreement with Bowman for the Design and Environmental for Replacement of Pump Station 15.5 in an amount not to exceed $109,174.

1. 2. Alternatively, discuss and take other action related to this item.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
E. FY22/23 CIP Potential Carry Forwards PAGE 350
Reference: Joyce Halabi, Deputy Public Works Director
Recommended Action:

Received Report on FY22/23 CIP and projects to be carried forward to the FY23/24 CIP

1. If the council desires to defund a project and reallocate funding, select from the “eligible projects”

2. 3. Alternatively, discuss and take other action
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
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F. Council Policy Posting Contracts and Agreements Online PAGE 365 Reference: Bill Peake, Mayor
Recommended Action:

Direct the City Attorney to return with a Council Resolution creating Posting Contracts and Agreements Online Policy 000-29.

1. 2. Alternatively, discuss and take other action related to this item.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

13. NEW BUSINESS
A. Professional Services Agreement with Tripepi Smith for Communication Services Reference: Ben Harvey, City Manager PAGE 368
Recommended Action:

Authorize the Mayor to sign a professional services agreement with Tripepi Smith for communication services for Fiscal Year 23-24 in an amount not to exceed $72,000.

1. 2. Alternatively, discuss and take other action related to this item.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

14. FULL PRESENTATIONS

15. CLOSED SESSION

ADJOURNMENT
NOTICE OF ADA COMPLIANCE: Pursuant to Title II of the Americans with Disabilities Act (Codified At 42 United States Code Section 12101 and 28 Code of Federal Regulations Part 35), and Section 504 of the Rehabilitation Act of 1973, the City of Pacific Grove does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, disability, age or sexual orientation in the provision of any services, programs, or activities. The City of Pacific Grove does not discriminate against persons with disabilities. City Hall is an accessible facility. A limited number of assisted listening devices will be available at this meeting. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting or provide the requested agenda format.

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Agenda No. 4 A

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Sandra Kandell, City Clerk/DEI Coordinator
MEETING DATE: June 07, 2023
SUBJECT: General Public Comment
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION
Receive written general public comment if applicable.

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Agenda No. 5 A

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Sandra Kandell, City Clerk/DEI Coordinator
MEETING DATE: June 07, 2023
SUBJECT: Minutes of the May 17, 2023 Special and Regular Meetings CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION
Approve minutes.

Attachments
Draft Minutes
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1 DRAFT MEETING MINUTES

CITY OF PACIFIC GROVE

CITY COUNCIL

CLOSED SESSION MEETING
Wednesday, May 17, 2023, 5:00 P.M.

Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA THIS MEETING WILL BE HELD IN PERSON AND VIRTUALLY (HYBRID).

Join the Zoom Meeting to participate live at:
https://us02web.zoom.us/j/692219855

CALL TO ORDER
Mayor Peake called the meeting to order at 5:00 p.m. City Clerk Kandell conducted roll call with the following Council present in Chamber: Mayor Peake, Mayor Pro Tem Smith, Councilmembers Amelio, Beck, Coletti, McDonnell and Poduri.

APPROVAL OF AGENDA
Action: Upon motion by Mayor Pro Tem Smith and seconded by Councilmember Coletti, Council voted to approve the agenda.

Motion carried 7-0, by the following roll call vote:

AYES: Mayor Peake, Mayor Pro Tem Smith, Councilmembers Amelio, Beck, Coletti, McDonnell, and Poduri.

NOES: None.

ABSENT: None.

CLOSED SESSION

PUBLIC COMMENT ON CLOSED SESSION MATTERS
No public comment received.

A. Conference with Labor Negotiators (Government Code Section 54957.6) City Negotiators: Ben Harvey, City Manager, Tori Hannah, Administrative Services Director, Leticia Livian, Human Resources Director, and Katy Suttorp, City Attorney's Office Employees: General Employees Association
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2 DRAFT MEETING MINUTES

CITY OF PACIFIC GROVE

CITY COUNCIL

REGULAR MEETING
Wednesday, May 17, 2023, 6:00 P.M.

Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA THIS MEETING WILL BE HELD IN PERSON AND VIRTUALLY (HYBRID).

JOIN THE ZOOM WEBINAR TO PARTICIPATE LIVE AT:
https://us02web.zoom.us/j/209579290

CALL TO ORDER
Mayor Peake called the meeting to order at 6:00 p.m. City Clerk Kandell conducted roll call with the following Council present in Chamber: Mayor Peake, Mayor Pro Tem Smith, Councilmembers Amelio, Beck, Coletti, McDonnell, and Poduri.

PLEDGE OF ALLEGIANCE
Mayor Pro Tem Smith led the pledge of allegiance.

1. APPROVAL OF AGENDA
Action: Due to the lengthy agenda, Regular Agenda item 12D Lovers Point Pier, 12E Local Water Project, and 12F Pump Station were continued to the June 7, 2023 City Council meeting.

Action: Upon motion by Mayor Pro Tem Smith and seconded by Councilmember Amelio, Council voted to approve the agenda as amended.

Motion carried 7-0, by the following roll call vote:

AYES: Mayor Peake, Mayor Pro Tem Smith, Councilmembers Amelio, Beck, Coletti, McDonnell, and Poduri.

NOES: None.

ABSENT: None.

2. PRESENTATIONS
A. Mayor's Proclamation: Public Works Week May 21 - 27, 2023 Action: Received presentation.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

3. COUNCIL AND STAFF ANNOUNCEMENTS (City-Related Items Only) A. Report on Closed Session by City Attorney
Conference with Labor Negotiators (Government Code Section 54957.6) City Negotiators: Ben Harvey, City Manager, Tori Hannah, Administrative Services DRAFT PGCC 6-7-2023

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3 Director, Leticia Livian, Human Resources Director, and Katy Suttorp, City Attorney's Office
Employees: General Employees Association
City Attorney Brian Pierik had nothing to report.

B. Council and Staff made general announcements.

4. GENERAL PUBLIC COMMENT
General public comment received from Moe Ammar, Rebecca Lee, Lisa Ciani, Nadja Mark, Mike Gibbs, and Vince Tuminello.

A. General Public Comment
Action: Received written general public comment if applicable.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

CONSENT AGENDA
Action: Consent Agenda item 9A was pulled and considered as the new Regular Agenda item 12D. Consent Agenda item 9B was pulled and considered immediately following the Consent Agenda.

Action: Upon motion by Mayor Pro Tem Smith and seconded by Councilmember Beck, Council voted to approve the agenda as amended.

Motion carried 7-0, by the following roll call vote:

AYES: Mayor Peake, Mayor Pro Tem Smith, Councilmembers Amelio Beck, Coletti, McDonnell, and Poduri.

NOES: None.

ABSENT: None.

5. APPROVAL OF CITY COUNCIL MEETING MINUTES
A. Minutes of the May 3, 2023 and May 10, 2023 Adjourned City Council Meetings Action: Approved minutes.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

6. RESOLUTIONS
A. Resolution Setting the Appropriations Limit for FY 2023-2024.

Action: Approved Resolution No. 23-014 setting the Appropriations Limit for Fiscal Year 2023-2024.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
B. Pride Month 2023
Action: Adopted Resolution No. 23-015 recognizing June as Lesbian, Gay, Bisexual, Transgender, and Queer (LGBTQ+) Pride Month.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
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4 7. ORDINANCES

8. REPORTS – INFORMATION ONLY
A. April 2023 Check Register
Action: Received the Check Register.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
B. Core Revenue Report - April 2023
Action: Received the report.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
C. Monterey-Salinas Transit Meeting Minutes of April 10, 2023 Action: Received minutes.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

9. REPORTS – REQUIRING ACTION
A. Agreement with Chavan & Associates, LLP for Independent Financial Audit Services Action required by May 17, 2023. This item was pulled and considered as the new Regular Agenda item 12D.

Reference: Jennifer Pope, Management Analyst
Recommended Action:

1. Authorize the Mayor to execute a three-year agreement with Chavan and Associates, LLP for independent financial audit services for an amount not to exceed $138,000, with two one-year extensions; or

2. Alternatively, discuss and take other action related to this item.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
B. PGUSD & City of Pacific Grove - Expanded Learning Opportunities Program (ELOP) Summer Camp This item was pulled and considered immediately following the Consent Agenda.

Reference: Katie Clark, Recreation Manager
Recommended Action:

1. Approved the City of Pacific Grove to enter a Memorandum of Understanding with Pacific Grove Unified School District for the purpose of creating a partnership to offer a free summer recreation camp through the Expanded Learning Opportunities Program grant.

2. Alternatively, discuss a take other action related to this item.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
C. Council Policy by Resolution
Action: Directed the City Attorney to return with a draft ordinance to amend Chapter 2.04 of the Pacific Grove Municipal Code codifying that Council policies shall be created, amended, or deleted only by Council Resolution.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
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5 D. Appointment to Traffic Safety Commission
Action: Approved appointment of B. Shammas to Traffic Safety Commission ending January

31. 2025.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

10. MEETING MINUTES OF COMMISSIONS, BOARDS, AND COMMITTEES A. DEI Task Force Meeting Minutes: April 8, 2023
Action: Received minutes.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
B. Historic Resources Committee Meeting Minutes: February 22, 2023, March 2, 2023, March 22, 2023, December 28, 2022
Action: Received minutes.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
C. Library Board Minutes: March 13, 2023
Action: Received minutes.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

9.B. PGUSD & City of Pacific Grove - Expanded Learning Opportunities Program (ELOP) Summer Camp This item was pulled and considered here – immediately following the Consent Agenda.

No public comment received.

Action: Upon motion by Mayor Pro Tem Smith and seconded by Councilmember Beck, Council voted to approve the City of Pacific Grove entering into a Memorandum of Understanding with Pacific Grove Unified School District for the purpose of creating a partnership to offer a free summer recreation camp through the Expanded Learning Opportunities Program grant.

Motion carried 7-0, by the following roll call vote:

AYES: Mayor Peake, Mayor Pro Tem Smith, Councilmembers Amelio Beck, Coletti, McDonnell, and Poduri.

NOES: None.

ABSENT: None.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

REGULAR AGENDA

11. PUBLIC HEARINGS
A. Hospitality Improvement District (HID) program for Fiscal Year 2023-24 Public comment received from Jenny MacMurdo and Fady Hannah.

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6 Action: Upon motion by Councilmember Amelio and seconded by Mayor Pro Tem Smith, Council voted to hold a public hearing, determine no majority written protest to the proposed annual district assessment was received, adopt Resolution No. 23-016 to approve the annual report, levy the annual assessment, approve the program for Fiscal Year 2023-24, appoint the HID Advisory Board, and authorize the City Manager to execute an agreement with the Pacific Grove Chamber of Commerce to administer the HID budget Hospitality Improvement District (HID) program for Fiscal Year 2023-24.

Motion carried 7-0, by the following roll call vote:

AYES: Mayor Peake, Mayor Pro Tem Smith, Councilmembers Amelio Beck, Coletti, McDonnell, and Poduri.

NOES: None.

ABSENT: None.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
B. Downtown Business Improvement District (BID) program for FY 2023-24 Public comment received from Jenny MacMurdo.

Action: Upon motion by Mayor Pro Tem Smith and seconded by Councilmember Beck, Council voted to hold a public hearing, determine majority protest to the annual assessment was not received, adopt Resolution No. 23-017 to approve annual report, levy annual assessment, approve the recommended Fiscal Year 2023-24 program, appoint the BID Advisory Board for Fiscal Year 2023-24, and authorize the City Manager to execute an agreement allowing the Pacific Grove Chamber of Commerce to administer the BID budget.

Motion carried 7-0, by the following roll call vote:

AYES: Mayor Peake, Mayor Pro Tem Smith, Councilmembers Amelio Beck, Coletti, McDonnell, and Poduri.

NOES: None.

ABSENT: None.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
C. State Community Development Block Grant (CDBG) Grant Close (2017) out and Grant Amendment (2021) Action required by May 17, 2023.

No public comment received.

Action: Upon motion by Councilmember Coletti and seconded by Councilmember McDonnell, Council voted to

1. Conduct a Public Hearing required by the California Department of Housing and Community Development (HCD) on the Community Development Block Grant (CDBG) Program to close out the 2017 CDBG Housing Rehabilitation Loan Program (HRLP); and

2. Approve Resolution No. 23-018 reprogramming a 2021 CDBG Program Income (PI) Funding Application from Multi-Family rehabilitation to Single-Family DRAFT PGCC 6-7-2023

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7 rehabilitation to continue the City's ongoing Housing Rehabilitation Loan Program (HRLP).

Motion carried 7-0, by the following roll call vote:

AYES: Mayor Peake, Mayor Pro Tem Smith, Councilmembers Amelio Beck, Coletti, McDonnell, and Poduri.

NOES: None.

ABSENT: None.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

12. UNFINISHED AND ONGOING BUSINESS
A. Formal Selection of Focused General Plan Update Consultant Public comment received from Jane Haines, Marsha, Lisa Ciani, Inge Lorentzen Daumer, and Steven Lilley.

Action: Upon motion by Councilmember Poduri and seconded by Councilmember Amelio, Council voted to direct staff to continue to work with Rincon Consultants, Inc. and return to Council with a revised focused project plan that accommodates Council’s May 17, 2023 discussions and includes monthly progress reports with Rincon invoicing.

Motion carried 7-0, by the following roll call vote:

AYES: Mayor Peake, Mayor Pro Tem Smith, Councilmembers Amelio Beck, Coletti, McDonnell, and Poduri.

NOES: None.

ABSENT: None.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
Council took a 12 minute break.

B. CONCEPT REVIEW: Draft Cannabis Regulations
Public comment received from Aaron Hoops, Steve Lilley, Nico Enea, Marsha, Peggy Gibbs, Lisa Ciani, Inge Lorentzen Daumer, and Mike Gibbs.

Action: Council discussed the draft cannabis licensing and zoning ordinances and provided direction to staff.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
Action: Upon motion by Councilmember Coletti and seconded by Councilmember McDonnell, Council voted to continue past 10:00 p.m. to hear the new item 12D (former 9B) Agreement with Chavan & Associates only and continued 12C Pints on the Peninsula Special Event to the Council’s June 7, 2023 meeting.

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8 C. Pints on the Peninsula Special Event Due to time constraints, this item was continued to the Council’s June 7, 2023 meeting.

Reference: Katie Clark, Recreation Manager
Recommended Action:

1. Approve Pints on the Peninsula as a Full Cost Recovery Special Event for inclusion in the FY 2023-2024 Special Events Calendar.

2. Allow alcohol to be served in the confines of the fenced special event area attached to California Seltzer Company store front location of 631 Ocean Ave per Municipal Code Section 11.04.020, Consumption in Public Spaces.

3. Alternatively, discuss and take other action related to this item.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
D. Agreement with Chavan & Associates, LLP for Independent Financial Audit Services Action required by May 17, 2023. This item was pulled from the Consent Agenda.

Public comment received from Inge Lorentzen Daumer and Marsha.

Action: Upon motion by Mayor Peake and seconded by Mayor Pro Tem Smith, Council voted to authorize the Mayor to execute a three-year agreement with the Pun Group, LLP for independent financial audit services for an amount not to exceed $60,500 for year one, and two one-year extensions with a 3% increase in each subsequent year; contingent upon an agreement approved by the City Attorney.

Motion carried 6-1, by the following roll call vote:

AYES: Mayor Peake, Mayor Pro Tem Smith, Councilmembers Amelio Beck, Coletti, and McDonnell.

NOES: Councilmember Poduri.

ABSENT: None.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
E. Lover's Point Pier Repair Project During the Approval of the Agenda, this item was continued to the June 7, 2023 City Council meeting (Previously labeled as 12D).

Reference: Joyce Halabi, Deputy Public Works Director
Recommended Action:

1. Receive Report.

2. Provide staff with direction on pursuing the interim repair design solution.

3. Alternatively, discuss and take other action related to this item.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
F. Local Water Project Operations and Maintenance Contract During the Approval of the Agenda, this item was continued to the June 7, 2023 City Council meeting (Previously labeled as 12E).

Reference: Dan Gho, Public Works Director/Deputy City Manager Recommended Action:

1. Authorize an amendment to the Asset Management Agreement with PERC Water for the Operations & Maintenance of the Pacific Grove Local Water Project for a 5-year term DRAFT PGCC 6-7-2023

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9 (November 1, 2023 –October 31, 2028) at a monthly fixed cost of $32,896 and a variable cost of $247.24 per acre foot of influent flow to the plant.

2. Alternatively, discuss and take other action related to this item.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
G. Agreement with Bowman for the Design and Environmental for Replacement of Pump Station 15.5 During the Approval of the Agenda, this item was continued to the June 7, 2023 City Council meeting (Previously labeled as 12F).

Reference: Dan Gho, Public Works Director/Deputy City Manager Recommended Action:

1. Authorize an agreement with Bowman for the Design and Environmental for Replacement of Pump Station 15.5 in an amount not to exceed $109,174.

2. Alternatively, discuss and take other action related to this item.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

13. NEW BUSINESS

14. FULL PRESENTATIONS

15. CLOSED SESSION

ADJOURNMENT
Council adjourned the regular meeting at 10:35 p.m.

Respectfully Submitted,
Sandra Kandell
City Clerk
Approved by Mayor: _______________________________Date________________ Attest by City Manager: ____________________________Date_________________ DRAFT PGCC 6-7-2023

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Agenda No. 6 A

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Sandra Kandell, City Clerk
MEETING DATE: June 07, 2023
SUBJECT: League of California Cities Voting Delegate and Alternate(s) Policy 000-029 CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION
Adopt a resolution approving a City Council policy regarding League of California Cities Voting Delegate and Alternate(s);

1. Approve Policy 000-29 outlining the process for selecting the League of California Cities Voting Delegate and Alternate(s);

2. 3. Alternatively, discuss and take other action related to this item.

DISCUSSION
The purpose of this Council policy is to formalize the process of selecting a voting delegate and up to two alternates to attend the League of California Cities Annual Conference and vote on behalf of the City. Currently no such policy exists. Adopting a policy will ensure that the process is conducted consistently and transparently on an annual basis. Staff worked with legal to draft the attached resolution and policy. For ease of reference, staff has also attached the League’s 2022 Voting Delegates Packet and Voting Delegates Resolution.

Background
The League of California Cities holds an Annual Conference. During the conference business meeting, the authorized delegate from the City may represent the City’s interests to vote on and approve League policy. If the selected voting delegate cannot attend, the designated alternate may exercise voting authority.

Historically, the Mayor has been selected as the City’s Voting Delegate and the Mayor Pro Tem as Alternate to attend the League of California Cities Annual Conference and vote on behalf of the City of Pacific Grove. Past practice also included instructions for the City Clerk to seek volunteers from Council and included Councilmembers designated as the voting delegate and alternate when the Mayor/Mayor Pro Tem have not been available.

The League requires each city seeking to vote on matters to authorize by resolution its Mayor or other elected officials to formally represent the city, participate in the business meeting, and vote on behalf of the city.

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The policy issues are determined annually by the League Board in late summer. Staff returns to Council with the policy issues for direction to the voting representative.

In 2022, Council requested a policy be established for the purposes stated above.

OPTIONS

1. Do not approve.

2. Provide alternate direction.

FINANCIAL IMPACT:

There is no fiscal impact to establish this policy. Funding for City Council conference attendance and travel is allocated within the adopted Fiscal Year budget.

FOCUSED PRIORITY AREA: Not Applicable.

Attachments
1 Proposed Reso
2 Proposed Policy
3 Sample Packet from 2022
4 Sample Future Resolution
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1 RESOLUTION NO. 23-XXX

A RESOLUTION OF THE CITY OF PACIFIC GROVE CITY COUNCIL

ESTABLISHING A LEAGUE OF CALIFORNIA CITIES VOTING DELEGATE AND

ALTERNATE(S) POLICY

FINDINGS

1. Currently, a League of California Cities Voting and Alternate Delegates Policy does not exist.

2. The purpose of a Voting and Alternate Delegate(s) Policy is to establish a formal process.

3. Adopting a policy will ensure that the process is conducted consistently and transparently on an annual basis.

4. City governance will be more effective with a Voting and Alternate Delegate(s) Policy outlining a process for selection.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PACIFIC GROVE:

1. The Council determines that each of the Findings set forth above is true and correct, and by this reference incorporates those Findings as an integral part of this Resolution.

2. The Council authorizes adoption of a Resolution to create City Council Policy 000-029 establishing a League of California Cities Voting Delegate and Alternate(s) process.

3. The League of California Cities Voting and Delegate(s) Policy is hereby approved as attached to this Resolution, which by this reference is incorporated as set forth in its entirety.

4. This Resolution shall become effective immediately following passage and adoption thereof.

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE this ___ day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

APPROVED:

BILL PEAKE, Mayor
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3 ATTEST:

DATED:_______________________
_______________________________
SANDRA KANDELL, City Clerk
APPROVED AS TO FORM:
_______________________________
BRIAN A. PIERIK, City Attorney
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City of Pacific Grove
City Council Policy
Policy Governing Policy No. Effective Date Page
League of California Cities Voting
Delegate and Alternate(s)
000-29 XXXXX, 2023 1 of 1
PURPOSE:

To formalize an annual process for selecting a voting delegate and up to two alternates to attend the League of California Cities (LoCC or Cal Cities) Annual Conference, participate in the business meeting, and vote on behalf of the City. Cal Cities membership considers and acts on resolutions that establish Cal Cities policy. Designation must be done annually.

POLICY & PROCEDURE:

Preconference:
• The City Manager and City Clerk will annually receive the LoCC Designation of Voting Delegate and Alternates memo requesting action by an indicated deadline. • The City Clerk will place the designating delegate/alternate(s) matter on the next City Council regular meeting.
• The City Council will discuss, designate, and adopt by resolution a voting delegate and up to two alternates. (Note: Voting Delegate/Alternate(s) must be registered to attend the conference.)
• The Mayor/Designee will complete and return the Voting Delegate form attaching the adopted resolution and return to the LoCC as instructed. • The City Manager and City Clerk will annually receive LoCC resolutions that establish Cal Cities policy for City Council consideration by late summer. • The City Clerk will place the consideration of the resolutions matter on the next City Council regular meeting.
• The City Council will discuss and direct the voting delegate/alternate(s) on how to act on the resolutions at the annual meeting.

Conference:
• At least one voter must be in possession of the voting delegate card. Voting delegates and alternate(s) must pick up their conference badges before signing in and picking up the voting delegate card at the Voting Delegate Desk. This will enable them to receive the special sticker on their name badges that will admit them into the voting area during the Business Meeting.

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• Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternate(s), but only between the voting delegate and alternates. If the voting delegate and alternate(s) find themselves unable to attend the Business Meeting, they may not transfer the voting card to another city official. • Seating Protocol during General Assembly. At the Business Meeting, individuals with the voting card willsit in a separate area. Admission to this area will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. If the voting delegate and alternates wish to sit together, they must sign in at the Voting Delegate Desk and obtain the special sticker on their badges.

AnnualConference Voting Procedures

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Annual Conference, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the Voting Delegate Form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the Voting Delegate Desk in the conference registration area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the Business Meeting.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and be registered with the Credentials Committee. The voting card may be transferred freely between the voting delegate and alternates, but may not be transferred to another city official who is neither a voting delegate or alternate.

6. Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card will sit in a designated area. Admission will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate.

7. Resolving Disputes. In case of dispute, the Credentials Committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the Business Meeting.

Adopted XXXX, 2023 – Resolution No. 23-XXX
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1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: June 1, 2022
TO: City Managers and City Clerks
RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference & Expo – September 7-9, 2022 Cal Cities 2022 Annual Conference & Expo is scheduled for September 7-9, 2022 in Long Beach. An important part of the Annual Conference is the Annual Business Meeting (during General Assembly) on Friday, September 9. At this meeting, Cal Cities membership considers and acts on resolutions that establish Cal Cities policy.

In order to vote at the Annual Business Meeting, your city council must designate a voting delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity.

Please complete the attached Voting Delegate form and return it to Cal Cities office no later than Friday, September 2. This will allow us time to establish voting delegate/alternate records prior to the conference.

Please view Cal Cities’ event and meeting policy in advance of the conference. • Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council.

When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken, or have your city clerk or mayor sign the form affirming that the names provided are those selected by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone. • Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration will open by June 1 on the Cal Cities website. In order to cast a vote, at least one voter must be present at the Business Meeting and in possession of the voting delegate card. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the Voting Delegate Desk. This will enable them to receive the special sticker on their name badges that will admit them into the voting area during the Business Meeting.

Council Action Advised by August 31, 2022
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• Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the Business Meeting, they may not transfer the voting card to another city official. • Seating Protocol during General Assembly. At the Business Meeting, individuals with the voting card will sit in a separate area. Admission to this area will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. If the voting delegate and alternates wish to sit together, they must sign in at the Voting Delegate Desk and obtain the special sticker on their badges.

The Voting Delegate Desk, located in the conference registration area of the Long Beach Convention Center, will be open at the following times: Wednesday, September 7, 8:00 a.m. – 6:00 p.m.; Thursday, September 8, 7:00 a.m. – 4:00 p.m.; and Friday, September 9, 7:30 a.m.–12:30 p.m. The Voting Delegate Desk will also be open at the Business Meeting on Friday, but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for completing the voting delegate and alternate form and returning it to Cal Cities office by Friday, September 2. If you have questions, please call Darla Yacub at (916) 658-8254.

Attachments:
• Annual Conference Voting Procedures
• Voting Delegate/Alternate Form
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1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org Annual Conference Voting Procedures

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

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CITY:________________________________________

2022 ANNUAL CONFERENCE

VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to Cal Cities office by Friday, September 2, 2022. Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates.

To vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council.

Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business Meeting. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the Voting Delegate Desk.

1. VOTING DELEGATE
Name:

Title:

2. VOTING DELEGATE - ALTERNATE 3. VOTING DELEGATE - ALTERNATE Name: Name:

Title: Title:

ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES OR ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s).

Name: ____________________________________ Email_________________________________ Mayor or City Clerk_________________________ Date____________ Phone________________ (circle one) (signature) Please complete and return by Friday, September 2, 2022 to:

Darla Yacub, Assistant to the Administrative Services Director E-mail: [email protected]; Phone: (916) 658-8254

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1 RESOLUTION NO. 23-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFIC

GROVE APPOINTING A VOTING DELEGATE AND ALTERNATE TO

THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE

FINDINGS

1. The City of Pacific Grove is a full voting member of the League of California Cities (League);

2. The League takes positions on matters affecting cities throughout the state, including but not restricted to sponsoring legislation, taking joint positions on pending legislation, the placing voters’ initiatives on the ballot;

3. The Board of Directors of the League of California Cities places matters for the cities’ collective consideration on the agenda for the business meeting at the League’s annual conference;

4. The League requires each city seeking to vote on those matters to authorize by resolution its Mayor or other elected officials to formally represent the city, participate in the business meeting, and vote on behalf of the city;

5. This resolution is in accordance with, and does not conflict with, existing City laws and regulations and applicable Government Code provisions, and

6. This action does not constitute a “Project” as that term is defined under the California Quality Act (CEQA), CEQA Guidelines Section 15378 as it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment.

NOW THEREFORE, THE COUNCIL OF THE CITY OF PACIFIC GROVE DOES RESOLVE AS FOLLOWS:

1. The City Council determines that each of the findings set forth above is true and correct, and by this reference incorporates those findings as an integral part of this Resolution.

2. The City of Pacific Grove hereby appoints _______________ as voting delegate with ______________ and _______________ as alternate voting delegates to the League of California Cities annual conference in _______________, California.

3. The City of Pacific Grove City Clerk, or designee, is authorized to inform the League of the above appointments.

4. This resolution shall take effect immediately following passage and adoption.

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2 PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE this 7th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

APPROVED:

BILL PEAKE, Mayor
ATTEST:

DATED:____________________________

SANDRA KANDELL, City Clerk
APPROVED AS TO FORM:

BRIAN A. PIERIK, City Attorney
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Agenda No. 6 B

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: George Fuerst, Environmental Program Manager
MEETING DATE: June 07, 2023
SUBJECT: GreenWaste FY 23/24 Rate Increase
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION
Adopt a Resolution affirming the accuracy of GreenWaste Recovery rate adjustment, per the franchise agreement for FY 23/24 by 2.77%.

DISCUSSION
Background
In 2012, the City, participating with other members of the Monterey Regional Waste Management District, issued a competitive request for proposals for waste collection services. In 2014, the City and GreenWaste Recovery Inc. (GWR) entered into a 15-year Franchise Agreement providing GWR with exclusive franchise rights to provide garbage, recycling, and organics collection to residential and commercial sectors within the City.

In accordance with the Franchise Agreement, rates are adjusted annually throughout the 15-year term using various inflationary indices, actual tonnage, and changes in the tipping fees at the Monterey Regional Waste Management District, as defined in section 8.2 and Exhibit E of the franchise agreement. Rate Adjustments are calculated using one of the 4 methodologies:

1. Multi-Index (E1 of franchise agreement)

2. Cost-Based (E2 of franchise agreement)

3. Extraordinary (Section 8.3 of franchise agreement)

4. Mutually agreed upon alternative method
a. Sector-Based Weighted Average Rate Adjustment
Previous Year Rate Increases
Table 1 presents an overview of the yearly rate increases. A narrative with background is provided below.

Table 1: Rate Increases To Date
Fiscal Year Rate Period Rate Increase Methodology
FY15/16 1 N/A Initial Year of the Agreement
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FY16/17 2

3.4% (RES)

4.3% (COM)

5.2% (RO)
Sector-Based Weighted Average
FY17/18 3

4.8% (Res)

4.1% (Com)

2.1% (RO)
Sector-Based Weighted Average
FY18/19 4

7.6% (Res)

6.7% (Com)

7.3% (RO)
Sector-Based Weighted Average
FY19/20 5 0% No annual rate increase applied due to
GWR late submission
FY20/21 6 31.04% Compound of Cost Based on RP5
(20.93%) and Multi-Index in RP6 (8.36%)
FY21/22 7

2.5%

2.54% SB 1383

0.7% increase to the solid waste fees

1.8% for SB 1383 (July, 2021)

2.54% additional SB 1383 increase
FY 22/23 8 1.54% Multi-index based rate adjustment,
uniform for all services
FY 23/24 9 2.77% Multi-index based rate adjustment,
uniform for all services
– Key: RES (residential), Com (commercial), RO (roll off container) Fiscal Years 15/16 through 18/19
The rates for Fiscal Year (FY) 15/16 were set upon execution of the Franchise Agreement. For FY16/17, FY17/18 and FY18/19 the City and GWR agreed that a Sector-Based Weighted Average was the best approach to determine adjustments for all rates charged to customers (Residential, Commercial and Roll-off).

Fiscal Year 19/20
For the FY19/20, there was no annual rate increase applied. The omission was due to GWR requesting a Cost-Based Rate Adjustment (CBRA). The Franchise Agreement requires that the City Council make a good faith effort to affirm annual rate adjustments. Nevertheless, due to the lengthy CBRA process in FY 19/20, which extended well into FY20/21, no rates where changed.

Fiscal Year 20/21
The FY20/21 rate increase was 31.04%. This rate increase was calculated based on the following factors, which harnessed both a cost-based rate adjustment and index-based rate adjustments:
· The CBRA showed the assumptions for revenue and expenses provided by the previous garbage provider were not accurate for all jurisdictions. The total revenue from all jurisdictions for the first five years of the original franchise agreement was close to initial assumptions. However, some jurisdictions had lower revenue and some higher revenue than what was expected for the expenses included in the rate base. GWR is required to “true-up” revenues and expenses in each individual jurisdiction’s franchise agreement during the CBRA process. Jurisdictions with lower revenue had to raise rates to cover the cost of services provided.
· The franchise agreement allows cost increases at the disposal facilities to be passed through to garbage rates. The only disposal facility utilized by GWR to fulfill its obligation with the City is two miles North of the City of Marina and operated by the Monterey Regional Waste Management District (MRWMD).
· The original franchise agreement included a provision for a $40 per ton credit for recyclable material collected in the blue bins and processed at the Monterey Regional Waste Management District Material Recovery Facility (MRF).

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At that time, changes in the recycling market caused, revenue for the sale of recyclable materials from the MRF to be severely impacted. Low contamination requirements resulted in the $40 per ton credit being eliminated in 2020 and a new charge of $40 per ton for recycled material effective July 1, 2020. The $40 charge is still below the regional average tipping fee for garbage. That rate increase covered two years. It included the impact of transitioning from receiving $40 per ton to paying $40 per ton of recycled material and representing a 4% increase in the previous year’s garbage rates. · In addition to the rate increases based on the services prescribed in the Franchise Agreement, GWR has provided additional services and accommodations, which were not included in the original Franchise Agreement. Providing additional services to meet demand resulted in a significant increase last year.

Fiscal Year 21/22
The FY21/22 rate increase was 2.5%, calculated in accordance with the Franchise Agreement.

The FY21/22 increase was comprised of two components:

1. A 0.7% increase to the solid waste fees. This is the minimum amount to increase the solid waste fees such that the City complies with its franchise agreement with GWR. This amount was determined using the Multi-Index Rate Adjustment method.

2. A 1.8% increase to ensure sufficient funds for the implementation of the new requirements related to California Senate Bill 1383 which take effective, January 1, 2022, which will require collection of organics for all sectors.

In addition to the annual increase of 2.5%, a rate increase of 2.54% took effect January 1, 2022, to cover the additional costs related to SB 1383.

Fiscal Year 22/23
The FY22/23 rate increase was 1.54%, calculated in accordance with the Franchise Agreement. This amount was determined using the Multi-Index Rate Adjustment method, uniform for all services.

Fiscal Year 23/24
A 2.77% increase for FY 22/23 has been calculated in accordance with the Franchise Agreement using the Multi-Index Rate Adjustment method.

The table below is a representation for a typical increase for residential services.

Pacific Grove Rate Adjustment
Current rates (RP8) New rate (RP9)
Adjustment N/A 2.77%
Residential 32- gallon rate $34.03 $34.97
Residential 64- gallon rate $50.98 $52.39
Impact to Residents
This rate increase will have a minimal impact on residents, while ensuring the City meets the requirements of the Franchise Agreement. The rate increase of 2.77%, uniformly applied to current rates, equals an additional $0.94 per month for 32-gallon and $1.41 per month for 64 gallon container service.

The rate increase is scheduled to go into effect on July 1, 2023.

OPTIONS
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OPTIONS

1. Do nothing. Not recommended as rate increases are prescriptive, and GWR can back charge any delays in rate adjustments to July 1st.

FINANCIAL IMPACT:

The FY 23/24 proposed rate adjustment would not affect City expenses as City waste is collected at no charge under the terms of the Franchise Agreement. The rate adjustment would result in a proportional adjustment of the City’s Franchise and Litter Abatement Fees. The Franchise Fee for FY 23/24 is 16% of gross receipts, and the Litter Abatement Fee is 3.95% of gross receipts.

FOCUSED PRIORITY AREA: Environmental Stewardship
Attachments
Rate Period 9 Report
Rate Sheet (Attachment B)
Proposed Resolution
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Attachment B
City of Pacific Grove Rates Effective July 2023
Service Level
Curbside 32 Gallon
Curbside 64 Gallon
Curbside 96 Gallon
One Way 32 Gallon
One Way 64 Gallon
One Way 96 Gallon
Backyard 32 Gallon
Backyard 64 Gallon
Backyard 96 Gallon
Notes:

See Exhibit B1 for specific service availability
Service Level 1x/week 2x/week 3x/week 4x/week 5x/week 6x/week 32-Gallon Cart $30.36 $60.44 $90.46 $121.37 $151.99 $184.40 64-Gallon Cart $61.14 $96.94 $132.74 $148.16 $220.45 $292.74 96-Gallon Cart $95.80 $179.91 $264.58 $349.24 $433.90 $484.37 1-Cubic Yard Bin $140.11 $282.69 $426.24 $522.84 $642.98 $763.12 2-Cubic Yard Bin $279.25 $515.96 $752.80 $1,035.48 $1,211.14 $1,556.32 3-Cubic Yard Bin $419.35 $749.36 $1,071.57 $1,479.08 $1,826.91 $2,208.11 4-Cubic Yard Bin $512.52 $1,028.61 $1,475.65 $1,995.04 $2,375.72 $3,074.94 6-Cubic Yard Bin $745.92 $1,472.20 $2,115.12 $2,877.11 $3,622.73 $4,160.36 8-Cubic Yard Bin $1,025.17 $1,988.16 $2,867.91 $3,912.60 $4,833.87 $5,716.68 2-Cubic Yard Compactor $330.32 $618.11 $906.03 n/a n/a n/a 3-Cubic Yard Compactor $495.97 $902.58 $1,301.41 n/a n/a n/a 4-Cubic Yard Compactor $614.67 $1,232.91 $1,782.09 n/a n/a n/a Service Level 1x/week 2x/week 3x/week 4x/week 5x/week 6x/week 64-Gallon Cart $16.76 $26.57 $36.38 $40.61 $60.43 $80.24 96-Gallon Cart $23.96 $44.98 $66.14 $87.31 $108.47 $121.09 1-Cubic Yard Bin $35.02 $70.67 $106.56 $130.71 $160.74 $190.78 2-Cubic Yard Bin $69.81 $128.99 $188.20 $258.88 $302.78 $389.09 3-Cubic Yard Bin $104.84 $187.34 $267.89 $369.77 $456.73 $552.03 4-Cubic Yard Bin $128.13 $257.15 $368.91 $498.76 $593.93 $768.74 6-Cubic Yard Bin $186.48 $368.05 $528.78 $719.28 $905.69 $1,040.09 8-Cubic Yard Bin $256.29 $497.04 $716.98 $978.15 $1,208.47 $1,429.17 2-Cubic Yard Compactor $55.83 $101.04 $146.28 n/a n/a n/a 3-Cubic Yard Compactor $83.88 $145.42 $205.00 n/a n/a n/a 4-Cubic Yard Compactor $100.18 $201.25 $285.06 n/a n/a n/a Service Level 1x/week 2x/week 3x/week 4x/week 5x/week 6x/week 64-Gallon Cart $50.27 $79.71 $109.15 $121.83 $181.29 $240.73 96-Gallon Cart $71.86 $134.94 $198.44 $261.93 $325.43 $363.28 1-Cubic Yard Bin $105.08 $212.01 $319.67 $392.13 $482.24 $572.34 2-Cubic Yard Bin $209.43 $386.97 $564.60 $776.62 $908.35 $1,167.24 Residential Solid Waste Collection Rates
Solid Waste Recycling Organics
$34.97 Included Included
$52.39 Included Included
$69.69 Included Included
$57.05 Included Included
$74.48 Included Included
$91.77 Included Included
$64.40 Included Included
Commercial/Multi-Family Solid Waste Collection Rates
Frequency
Commercial/Multi-Family Recycling Collection Rates
Frequency
Commercial/Multi-Family Food Waste Collection Rates
$81.83 Included Included
$99.12 Included Included
Frequency

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Attachment B
City of Pacific Grove Rates Effective July 2023
Service Level 1x/week 2x/week 3x/week 4x/week 5x/week 6x/week 64-Gallon Cart $50.27 $79.71 $109.15 $121.83 $181.29 $240.73 96-Gallon Cart $71.86 $134.94 $198.44 $261.93 $325.43 $363.28 1-Cubic Yard Bin $105.08 $212.01 $319.67 $392.13 $482.24 $572.34 2-Cubic Yard Bin $209.43 $386.97 $564.60 $776.62 $908.35 $1,167.24 3-Cubic Yard Bin $314.52 $562.03 $803.68 $1,109.31 $1,370.19 n/a 4-Cubic Yard Bin $384.39 $771.46 $1,106.72 $1,496.27 $1,781.80 n/a 6-Cubic Yard Bin $559.44 $1,104.14 $1,586.34 $2,157.84 $2,717.06 n/a 8-Cubic Yard Bin $768.87 $1,491.12 $2,150.93 $2,934.44 $3,625.40 n/a Service Level MSW REC YT C&D
10 YD $417.80 $417.80 $417.80 $417.80
20 YD $580.90 $580.90 $580.90 $580.90
30 YD $744.01 $744.01 $744.01 $744.01
40 YD $907.11 $907.11 $907.11 $907.11
Per Ton $88.10 $47.62 $55.95 $88.10
Service Sector Charge Per Event
Cart Rental - All Sizes RES
32 Gallon Cart Rental - Recycle RES
Cart Replacement RES
Re-Delivery or Re-Start RES
Cart Cleaning RES
Non-Scheduled Collection RES
Cardboard Sticker COM
Difficult to Service Cart COM
Difficult to Service Bin COM
Locking Bin COM
Cart Replacement COM
Cart Cleaning COM
Bin Swap- Cleaning or Repainting COM
Bulky - Recycllabe RES/COM
Bulky - Non Recyclable RES/COM
Bulky - Event RES/MFD
Covered Box RO
Driver Time per Hour RO
Dry Run or Relocation RO
Extra Days RO
*Note:All rates charged monthly unless stated otherwise $13.25
$1.60
$4.82
$80.38
$4.82
$4.82
$96.46
$40.19
$40.19
$30.54
Additional Service Rates
Commercial/Multi-Family Yard Trimmings Collection Rates Frequency
Roll-Off Collection Rates (Per Pull)
Material
$96.46
$120.57
$40.19
$120.57
$32.16
$40.19
$48.23
$120.57
$176.84
$40.19

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RESOLUTION NO. 20-xxx

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFIC

GROVE AFFIRMING ACCURACY OF RATES TO BE CHARGED BY
GREENWASTE RECOVERY EFFECTIVE JULY 1, 2023 FOR

COLLECTION OF FRANCHISED SOLID WASTE, RECYCLING, AND

ORGANICS

FINDINGS

1. The City of Pacific Grove (City) entered into a franchise agreement with GreenWaste Recovery, Inc. (GWR) on August 20, 2014 for solid waste, recycling, and organics collection services for the period of August 1, 2015 through July 31, 2030; and,

2. Section 8.3 of the Franchise Agreement describes the process for an adjustment to maximum customer rate, when there is a change in law or a City-directed change in scope and,

3. The application of the formulas required by the Franchise Agreement results in a rate increase of 2.77% for every service level; and,

4. HF&H Consultants has reviewed GWR’s calculation of the rate adjustments and finds the calculations to be accurate and consistent with the methodology and requirements of the franchise agreement; and,

5. This action does not constitute a “Project” as that term is defined under the California Environmental Quality Act (CEQA), CEQA Guidelines Section 15378 as it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PACIFIC GROVE:

1. The Council determines that each of the Findings set forth above is true and correct, and by this reference incorporates those Findings as an integral part of this Resolution.

2. The City Council of the City of Pacific Grove hereby affirms the following rate adjustments are accurate and appropriate to be charged by GWR under the franchise agreement, effective July 1, 2023: 2.77% Index Based Rate Adjustment to all singlefamily residential, commercial solid waste, recycling, and organics rates; and, all rolloff rates.

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3. To the extent that this Resolution results in the imposition of any fees, rates, or charges for services or facilities in connection with the solid waste system providing services within the City’s territorial limits, those charges are adopted pursuant to California Health and Safety Code section 5471.

4. This Resolution shall become effective July 1, 2023, following passage and adoption thereof.

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE this day of , , by the following vote:

AYES:

NOES:

ABSENT:

APPROVED:

BILL PEAKE, Mayor
ATTEST:

SANDRA KANDELL, City Clerk
APPROVED AS TO FORM:

BRIAN A. PIERIK, City Attorney
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Agenda No. 9 A

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Joyce Halabi, Deputy Public Works Director
MEETING DATE: June 07, 2023
SUBJECT: On-Call Traffic Engineering
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION
Authorize an agreement with 4Leaf, Inc. for on-call traffic engineering services in an amount not to exceed $70,000 with options for two, one-year extensions by mutual agreement

1. 2. Alternatively, discuss and take other action on this item

DISCUSSION
Since 2012, the City of Pacific Grove (City) has contracted with a qualified licensed Professional Engineer (PE) for on-call traffic engineering services. On-call traffic engineering services allow the City to meet traffic engineering needs in a cost-effective manner while maintaining existing staffing levels.

The on-call Traffic Engineer plays a vital role in the overall management and coordination of traffic safety within the City. The Traffic Engineer coordinates all traffic safety and engineering services prescribed by state law to ensure compliance with the Manual on Uniform Traffic Control Devices (MUTCD) and administers all traffic engineering-related processes as required by the municipal and state vehicle codes. This includes performing traffic studies and evaluating data to update speed zones.

The on-call Traffic Engineer also regularly meets with Public Works and Police staff and attends the Traffic Safety Commission meetings to answer questions, provide expert analysis, and receive and resolve citizen traffic safety complaints.

The current on-call traffic engineering services agreement was authorized by the City Council on February 2, 2021, with 4Leaf, Inc. in an amount not to exceed $70,000 following a competitive request for qualifications (RFQ) process. This agreement was authorized with two, one-year extensions by mutual letter. Extensions were executed for FY21/22 and FY22/23.

Staff is requesting to authorize a new agreement with 4Leaf for $70,000 with two, one-year extensions by mutual agreement. A new RFQ was not issued, however, this action is consistent with Pacific Grove Municipal Code, 2.16.080 Bidding procedures – Dispensation when:

Purchase of supplies, services, materials and equipment shall be by quotation or bid procedures as set forth in this chapter. Such procedures may be dispensed with by the purchasing agent, in his or her sole discretion and judgment as to the best interest of the city, as follows:

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her sole discretion and judgment as to the best interest of the city, as follows:
(d) When a service, such as that available from an attorney, accountant, architect or specialized consultant, involves a specialized knowledge or personal skill; 4Leaf has demonstrated the necessary skills and abilities to perform the duties required of the on-call Traffic Engineer. 4leaf’s team has over 35 years of extensive and relevant local experience in traffic engineering operations, traffic control plans and assessments, and design oversight. The service provided has been prompt, responsive, and thorough over the last 3 years of service.

OPTIONS

1. Do not authorize the agreement with 4leaf and request staff to issue an RFQ

2. Provide alternate direction
FINANCIAL IMPACT:
$70,000 has been requested for on-call traffic engineer services via the Public Works Department FY23/24 Operating Budget.

If approved, the City’s standard professional services agreement (reviewed and approved by the City Attorney, Risk Management, and the California Joint Powers Insurance Authority) will be prepared for the Mayor’s signature per the standard contracting process. The agreement will not be routed until the FY23/24 budget is formally adopted.

FOCUSED PRIORITY AREA: Infrastructure
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Agenda No. 9 B

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Gho, Public Works Director/Deputy City Manager MEETING DATE: June 07, 2023
SUBJECT: Regional Surface Transportation Program Allocation CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION
Authorize an agreement with the Transportation Agency for Monterey County (TAMC) for appropriation of $310,999.29 of Regional Surface Transportation Program funds.

1. 2. Alternatively, discuss and take other action related to this item.

DISCUSSION
The Regional Surface Transportation Program (RSTP) was established by the State of California to utilize federal Surface Transportation Program funds for a wide variety of transportation projects. The State allows the Transportation Agency for Monterey County (TAMC) to exchange these federal funds for state funds to maximize the ability of local public works departments to use the funds on a wide variety of projects including bicycle and pedestrian projects, local roads, and transit. TAMC has the responsibility of distributing these funds to the local jurisdictions. RSTP funds are distributed in two methods:

1. Fair Share, which is allocated to cities and counties based on population and centerline miles, and

2. Competitive Share, which is allocated to projects based on a competitive grant process On March 22, 2023, the TAMC Board approved RSTP Fair Share funding allocations for the three-year program period, FY 2023-2026. The City’s fair share funding allocation for this period is $119,769.53.

This new allocation paired with previous fair share funding balances provides the City with $310,999.29* of available RSTP funding.
*The City, through recent budget modifications approved by the City Council, has harnessed $82,430 of the existing balance for two CIP projects (1) crosswalk improvements at 19th and Sunset and (2) Storm water improvements at 18th and Spruce. Once those projects are completed, a reimbursement request will be submitted to TAMC.

A new funding agreement with TAMC is required every three years in order to be eligible to receive RSTP funds. These monies are held for the City by TAMC and can be used for a wide variety of transportation projects. Projects that are eligible include construction, reconstruction, rehabilitation, PGCC 6-7-2023

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transportation projects. Projects that are eligible include construction, reconstruction, rehabilitation, resurfacing, restoration, and operational improvements.

OPTIONS
Do not enter into the RSTP agreement and forgo $310,999.29 of transportation-related funding. Failure to do so would result in the City being ineligible for the receipt of RSTP Fair Share funding FINANCIAL IMPACT:

By entering into an agreement with the Transportation Agency of Monterey County, the City will secure a $310,999.29 allocation of transportation-related funding for future infrastructure projects.

FOCUSED PRIORITY AREA: Infrastructure
Attachments
Funding Agreement
Funding Amounts
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AGREEMENT BETWEEN THE

TRANSPORTATION AGENCY FOR MONTEREY COUNTY

AND THE CITY OF PACIFIC GROVE

FOR THE ALLOCATION OF FUNDING APPROVED BY

THE TRANSPORTATION AGENCY BOARD OF DIRECTORS
This agreement is made on _____________ by and between the City of Pacific Grove, a public body, hereinafter referred to as “Recipient,” and the Transportation Agency for Monterey County, hereinafter referred to as “TAMC.”
WHEREAS, TAMC is the state-designated Regional Transportation Planning Agency for Monterey County; and
WHEREAS, as authorized by section 182.6(g) of the Streets and Highways Code, TAMC has entered into a separate agreement with the State of California, through the Department of Transportation (Caltrans), to assign a defined portion of its annual federal Surface Transportation Block Grant Program (STBGP) apportionment to Caltrans in exchange for state funds for specified fiscal year(s); and
WHEREAS, TAMC is authorized to use these exchanged funds (hereinafter referred to as “RSTP Exchange Funds”) to assist local agencies to promote projects which otherwise qualify for STBGP funds; and
WHEREAS, as authorized by Chapter 2, Title 21, Rule 6640 of the Transportation Development Act, one of the duties of TAMC is to administer the provisions of the Transportation Development Act in apportioning Local Transportation Funds (LTF) for the Transportation Development Act 2% (TDA 2%) program for bicycle and pedestrian projects pursuant to Article 3 of that law, and to the Cities, County, and Monterey-Salinas Transit; WHEREAS, as authorized by the Joint Powers Agreement for the Monterey County Regional Development Impact Fee Agency, TAMC is designated to administer and allocate regional development impact fee revenues (RDIF) to projects identified in the approved Strategic Expenditure Plan; and
WHEREAS, the TAMC Board of Directors has approved the allocation of funds toward the projects listed in Exhibit A; and
WHEREAS, it is contemplated by TAMC and the Recipient that the amount of funding and the projects designated in Exhibit A may change from time to time as set forth below; and WHEREAS, TAMC has requested the Monterey County Auditor-Controller to establish a separate fund for the Federal Apportionment Exchange Program and such a separate fund has been established.

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NOW, THEREFORE, in consideration of the mutual covenants contained herein, THE PARTIES HERETO AGREE AS FOLLOWS:

1. RULES FOR RSTP EXCHANGE FUNDS
A. TAMC agrees to allocate RSTP Exchange Funds paid by Caltrans under the Federal Apportionment Exchange Program only for projects as authorized under sections 133(b) and 133 (c) of Title 23, United States Code and Article XIX of the California State Constitution.

B. The Recipient agrees to use RSTP Exchange Funds only for the RSTP Exchange eligible project(s) described in Exhibit A, as approved by the TAMC Board of Directors, for the amounts awarded for each project.

2. RULES FOR TDA 2%
A. TAMC agrees to allocate TDA 2% funds under the Transportation Development Act only for projects as authorized under the Transportation Development Act Section 99234 Claims for Pedestrian and Bicycle Facilities.

B. The Recipient agrees to use TDA 2% funds only for TDA 2% eligible project(s) described in Exhibit A, as approved by the TAMC Board of Directors, for the amounts awarded for each project.

3. RULES FOR RDIF
A. TAMC agrees to allocate RDIF funds under the Joint Powers Agreement only for projects as authorized by the TAMC Board of Directors in the approved Strategic Expenditure Plan.

B. The Recipient agrees to use RDIF funds only for RDIF eligible project(s) described in Exhibit A, as approved by the TAMC Board of Directors, for the amounts awarded for each project.

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4. ADMINISTRATIVE POLICIES
A. The projects described in Exhibit A, and the amounts allocated therefore, may be amended from time to time without changing the rest of this Master Agreement, by means of approval by the TAMC Board of Directors of a revised Exhibit A, which shall be designated by a date and number (e.g., “Exhibit A-1 (DATE)”).

B. The Recipient agrees to submit an annual report to TAMC by April 30 describing the progress towards completion for all projects listed in Exhibit A.

C. The Recipient agrees to mention TAMC’s role in funding the project in any press releases or media events held by the Recipient to promote a funded project.

D. TAMC agrees to reimburse the Recipient within 30 days of receipt of a completed claim form (Exhibit B) from the Recipient.

E. The Recipient agrees to cause the completion of the project(s) within three years from the date funds were awarded by the TAMC Board of Directors, as recorded in Exhibit A. Failure to complete the project(s) in a timely basis shall allow TAMC to refuse reimbursement and to reprogram such funds for other purposes.

5. COST PRINCIPLES
A. Recipient agrees to comply with Office of Management and Budget Circular A-87, Cost Principles for State and Local Government, and 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements.

B. Recipient agrees to:
(a) use Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., to determine the allowability of individual project cost items; and
(b) comply with Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Costs Principles and Audit Requirements.

Every sub-recipient receiving funds as a contractor or sub-contractor under this AGREEMENT shall comply with Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Costs Principles and Audit Requirements.

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6. THIRD PARTY CONTRACTING
A. Recipient shall not award a construction contract over $10,000 or other contracts over $25,000 on the basis of a noncompetitive negotiation for work to be performed using Funds without the prior written approval of Caltrans. This provision shall not apply to professional service contracts of the type which are required to be procured in accordance with Government Code Sections 4525 (d), (e), and (f).

B. Recipient agrees that travel and per diem reimbursements and third-party contract reimbursements to subcontractors will be allowable as project costs only after those costs are incurred and paid for by the subcontractors and only if consistent with Paragraph 10, below.

C. In addition to the above, the pre-award requirements of third party contractor/ consultants with Recipient shall be consistent with Local Program Procedures as published by Caltrans.

7. ACCOUNTING SYSTEM
Recipient, its contractors and subcontractors, shall establish and maintain an accounting system and records that properly accumulate and segregate expenditures by line item.

The accounting system of Recipient, its contractors and all subcontractors shall conform to Generally Accepted Accounting Principles (GAAP), enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment claims.

8. RIGHT TO AUDIT
For the purpose of determining compliance with Public Contract Code 10115, et seq. and Title 21, California Code of Regulations, Chapter 21, Section 2500 et seq., when applicable and other matters connected with the performance of the Agreement pursuant to Government Code 8546.7, Recipient shall maintain and make available for inspection all books, documents, papers, accounting records, and other evidence pertaining to the performance of the Agreement, including but not limited to, the costs of administering the Agreement. All parties shall make such materials available at their respective offices at all reasonable times during the Agreement period and for three years from the date of final payment under the Agreement. The state, State Auditor, TAMC, FHWA, or any duly authorized representative of the Federal Government shall have access to any books, records, and documents of Consultant and its certified public accountants (CPA) work papers that are pertinent to the Agreement and indirect cost rates (ICR) for audit, examinations, excerpts, and transactions, and copies thereof shall be furnished if requested. Subcontracts in excess of $25,000 shall contain this provision.

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9. TRAVEL AND SUBSISTENCE
Payments to Recipient for travel and subsistence expenses of Recipient forces and/or its contractors or subcontractors, claimed for reimbursement or applied as local match credit, shall not exceed rates authorized to be paid exempt non-represented State employees under current State Department of Personnel Administration (DPA) rules. If the rates invoiced are in excess of those authorized DPA rates, then Recipient is responsible for the cost difference and any overpayments shall be reimbursed to the TAMC on demand.

10. PROJECT COMPLETION
Recipient agrees to provide to the TAMC a short report summarizing total project costs and milestones, including before and after photos of the project, for each project within sixty (60) days of completion.

11. GOVERNING LAWS
This Agreement shall be construed and enforced according to the laws of the State of California, and the parties hereby agree that the County of Monterey shall be the proper venue for any dispute arising hereunder.

12. CONFLICT OF INTEREST
Recipient warrants that it presently has no interest and shall not acquire any interest during the term of this Agreement, which would directly or indirectly conflict in any manner or to any degree with its full and complete performance of all services under this Agreement.

13. CONSTRUCTION OF AGREEMENT
The parties agree that each party has fully participated in the review and revision of this Agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement or any exhibit or amendment. To that end, it is understood and agreed that this Agreement has been arrived at through negotiation, and that neither party is to be deemed the party which prepared this Agreement within the meaning of Civil Code Section 1654. Section and paragraph headings appearing herein are for convenience only and shall not be used to interpret the terms of this Agreement.

14. WAIVER
Any waiver of any term or condition hereof must be in writing. No such waiver shall be construed as a waiver of any other term or condition herein.

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15. SUCCESSORS AND ASSIGNS
This Agreement and all rights, privileges, duties and obligations hereunder, to the extent assignable or delegable, shall be binding upon and inure to the benefit of the parties and their respective successors, permitted assigns and heirs.

16. TIME IS OF THE ESSENCE
The parties mutually acknowledge and agree that time is of the essence with respect to every provision hereof in which time is an element. No extension of time for performance of any obligation or act shall be deemed an extension of time for performance of any other obligation or act, nor shall any such extension create a precedent for any further or future extension.

17. EXECUTION OF AGREEMENT
Any individual executing this Agreement on behalf of an entity represents and warrants that he or she has the requisite authority to enter into this Agreement on behalf of such entity and to bind the entity to the terms and conditions hereof. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same agreement.

18. ENTIRE AGREEMENT
This document, including all exhibits hereto, constitutes the entire agreement between the parties, and supersedes any and all prior written or oral negotiations and representations between the parties concerning all matters relating to the subject of this Agreement.

19. TERMINATION DATE
This Agreement shall remain in effect for a period of three (3) years from the date of this Agreement.

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IN WITNESS WHEREOF, TAMC and Recipient execute this Agreement as follows:

TRANSPORTATION AGENCY FOR MONTEREY COUNTY
_________________________________ ___________
Todd Muck Date
Executive Director
Recipient:

CITY OF PACIFIC GROVE
_______________________________ ___________
Bill Peake, Pacific Grove Mayor Date
Approved as to Form:
_______________________________ ___________
Robert Brayer Date
TAMC Counsel
_______________________________ ___________
City Attorney Date
City of Pacific Grove
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Agenda No. 9 C

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Ben Harvey, City Manager
MEETING DATE: June 07, 2023
SUBJECT: Parklet Program Fees
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION
Receive the report, thereby providing direction to City staff to use the existing City Fee Schedule for Parklet Fees, as outlined.

DISCUSSION
At the March 22, 2023 City Council meeting, City staff brought forward a proposed Parklet Program item for City Council consideration. As part of this proposal, City staff recommended using existing City fees for parklets. Specifically, annual parklet land use fees were proposed to be based upon square footage, equivalent to the City's existing Public Parking Lot Parking Space Permit Fee, which is $386 per space (reference attached Master Fee Schedule, Police Dept., page 26, 3rd row from the bottom of the page). In addition to this land use based fee, it was also proposed that Parklets be subject to an annual Outdoor Dining Permit Fee of $438 (reference attached Master Fee Schedule, Community Development Dept., page 14, 8th row from the top), as well as a temporary encroachment permit fee of $257 (reference attached Master Fee Schedule, Community Development Dept., page 18, 6th row from the bottom of the page). Under this proposed structure, a Parklet occupying two (2) parking spaces would have annual fees of approximately $1500. As these are existing City fees, no modification to the Master Fee Schedule was required. While the City Council did adopt an ordinance allowing for parklets within the City's public right-of-way, and formed a City Council Subcommittee to further review the City parklet program at its March 22, 2023 meeting, no direction was provided related to Parklet fees ( reference Minutes).

Existing City parklets are licensed through the end of June, 2023. While the City Council Subcommittee reviews the City parklet program, direction is needed from the City Council for parklet fees for the upcoming fiscal year, beginning on July 1, 2023. Accordingly, it is recommended that the City Council receive this report, and in doing so, provide ratification of City staff's proposed parklet fees, as outlined at the March 22, 2023 City Council meeting. In providing this direction, the City Council should note that Pepper's Restaurant (170 Forest Ave.), will need to be addressed separately by City staff, as the restaurant uses six (6) parking spaces and a driveway encroachment within a City-owned parking lot.

OPTIONS
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1. Take no action. Taking no action would continue parklet licenses without fees.

2. Provide alternate direction.

FINANCIAL IMPACT:

Using the proposed parklet fees would allow full-cost recovery to the City for its efforts to administer the City Parklet Program.

FOCUSED PRIORITY AREA: Not Applicable.

Attachments
Fee Schedule
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City of Pacific Grove

MASTER FEE SCHEDULE
FISCAL YEAR 2022-23

Adopted April 20, 2022
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CONTENTS
General Administration (Fees Applicable to All Departments and Programs) 3 City Clerk 5
Cemetery 6
Community Development 10
Fire 19
Library 22
Lighthouse 23
Police 24
Public Works 28
Recreation 29
Sewer 33
Sewer Rate Sheet 34
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ACCT # GENERAL ADMINISTRATION F/Y 22-23 Fees
The City may bill for special services, such as support for special events, cleanup of hazardous materials spills, protection of public property and public safety due to unusual events. Billings may be waived or reduced by action of the City Manager.

Based on total actual
direct and indirect
costs
01-4406 Document Photocopy and Report Fees (Soft or Hard) (per page) $0.25 01-4406 Digital Production - CD, DVD, Flash drives for PRA information requests and presentations at meetings by the public (City will not allow the use of flash drives provided by the public for reasons of virus protection) Actual Cost
01-4406 Notary fees (per signature)
* Unless otherwise specified in Government Code § 8211 $15.00 per signature 01-4513 Returned check processing (per item) $25
01-4534 Credit Card Payment Processing Fee
$1.00 - $50.00 $2
$51.00 - $100.00 $3
$101.00 - $200.00 $5
$201.00 - and up @ 4% of charged amount 4% of charged amount Transient Occupancy Taxes may not be charged on a credit card 01-4406 Copy of Annual Budget or Annual Financial Report Actual Costs 01-4121 Business License Administration Fee, per License If paid by August 1 (on time payment/standard) $21
If paid after August 1 (late payment) $47
01-4674 City Hall Facility Rental Fees:

Security Deposit (SECURITY) $67
Clean-up Fee Actual Costs
Special Audio Visual Equipment Use Deposit $267
Council Chambers – first four hours of use $141
per hour after four hours $35
Forest Avenue Conference Room – first four hours $55
per hour after four hours $14
City Manager Conference Room – first four hours $111
per hour after four hours $29
01-4516 Fuel sales to outside agencies Cost + 10%
Water entitlement rights - Per Acre Foot Per Year $250,000 AFY Water entitlement rights - Per one tenth (.10) Acre Foot Per Year. $25,000 per .10 AFY Water entitlement rights 30% discount expires 06/30/23
Water entitlement rights application processing fee. $461 Tobacco Retailer License $400
3 PGCC 6-7-2023

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ACCT # GENERAL ADMINISTRATION F/Y 22-23 Fees

FILMING FEES
Use of Public Areas for Motion Picture and Still Photography Productions (PGMC §16.64.030), Daily Fee Calculated for 100% Cost Recovery and Approved by the Administrative Services Director (May be reduced not more than 50% with City Manager approval)
Minor Film Permit This is a permit would primarily apply to still photography and really minor filming applications such as little or no crew.

This type of permit typically would only require review from Police Personnel with little to minimal involvement from other departments. $154
Mid-Level Film Permit This is a permit that would primarily apply to a major photoshoot or minor commercial filming application. It would require coordination between Police Personnel and Parks and Recreation staff for use of City property.
$523
Major Film Permit This is a permit that would primarily apply to a major commercial filming - Movies or Television shows. It could be productions that would require building stages, sites with unique environmental or location conditions; or crews with crews of 30 or more personnel. This type of application review would require significant review and input from a variety of City staff, including Police, Fire, Parks and Recreation, and Public Works. $851
Land Lease for Filming (Fee subject to negotiation; fee study and recommended baseline amounts are provided for reference, parking lots may be charged by space)
.15 / square foot per
hour
The City Manager may decrease fees set forth in this schedule if s/he determines that the cost of providing a particular service will be substantially less than the normal cost of such service or if programs or services are reduced.

The City may, at its discretion, choose to apply a late payment fee to outstanding amounts due to the City that remain unpaid thirty days after the due date. The penalty will be set at 10% of the amount owed, but no less than $25.

Min. $25
4 PGCC 6-7-2023

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ACCT # CITY CLERK F/Y 22-23 Fees
01-4406 CLERK CERTIFICATION
Certification of Pacific Grove Residency and or Proof of Life, per person $15 per signature Certification of Documents (Per document) $15
01-4406 PUBLIC RECORDS
Copies standard 8.5" x 11", black and white
(ordinances, resolutions, campaign finance and economic statements) 0.10 per page 01-4513 ELECTIONS
Under certain circumstances, the City must collect fees as prescribed by other governing bodies, such as the Fair Political Practices Commission (FPPC). The City has no control over these fees.

Nomination Papers Filing Fee (EC Section 10228) $25
Candidates Statement Filing Set by County
Intent to File Initiative (EC Section 9202(b)) $200
Late filing fee per late day (As set forth by State) $10 01-4513 MISCELLANOUS
Administrative Records (Compilation/Creation) Actual Costs Appeal Fee (Beautification, Traffic Commission, all others not listed elsewhere) $44 Annual Subscription Service: Agenda and Minutes $29
Agenda only -
5 PGCC 6-7-2023

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ACCT. # EL CARMELO CEMETERY F/Y 22-23 Fees
75-4481 CEMETERY SITE SALES
Single Burial Site, Adult $4,812
Single Burial Site, Child $2,408
Double Garden Crypt-In Ground $8,336
Urn Garden, Double-In Ground $3,596
Urn Garden, Single-In Ground $2,251
Urn Sites, Other than Urn Garden $2,438
Urn Sites–Double Other than Urn Garden $3,998
Urn Sites - Triple $4,297
Columbarium Niche (1-4 urns) $7,991
75-4482 Unit 1 – Mausoleum Single Niche $3,185
Unit 1 – Mausoleum Double Niche $6,243
Unit 1 – Mausoleum Single Crypt $15,046
Unit 2 – Mausoleum Double Niche $6,243
Unit 2 – Mausoleum Single Crypt $15,045
Unit 2- Mausoleum Double Crypt $27,604
Unit 2- Mausoleum Memorial Garden – per urn $328
75-4481 New Columbarium (1 - 4 urns) $7,991
75-4481 Memorial Wall Plaque Site $70
86-4480 ENDOWMENT CARE
Burial Site, Adult $1,139
Burial Site, Child $585
Double Garden Crypt $1,139
Urn Garden, Double $701
Urn Garden, Single $626
Urn Sites, Other than Urn Garden (In Ground, per Urn) $626 Urn Sites, Double - Other Than Urn Garden $701
Urn Sites - Triple $1,139
Columbarium Niche $765
Mausoleum Single Niche $701
Double Niche $765
Unit 2- Mausoleum Memorial Garden $128
Mausoleum Crypt $765
75-4484 LABOR CHARGES
Grounds Maintenance - One Time Fee Excluding Memorial Garden Sites and Child Sites
$1,169
Grounds Maintenance - One Time Fee for Memorial Garden Sites $293 Grounds Maintenance - One Time Fee for Child Sites $585 6 PGCC 6-7-2023

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ACCT. # EL CARMELO CEMETERY F/Y 22-23 Fees
Open/Close Burial Site, Adult $1,996
Open/Close Burial Site, Child $993
Open/Close Double Garden Crypt (1st opening) $1,857
Open/Close Double Garden Crypt (subsequent opening) $1,717 Set In-Ground Marker $562
Set In-Ground Marker with Border $840
Set In-Ground Urn and Marker $854
Set In-Ground Urn and Marker with Border $1,062
Set or Remove In-Ground Vase $170
Set In-Ground Vase with Border $377
Add border to marker after original placement $562
Add border to vase after original placement $413
Remove In-Ground Urn & Marker or In-Ground Urn & marker with Border $274 Remove In-Ground Marker or In-Ground Marker with Border $338 Open Mausoleum Niche Unit 1 for inurnment $993
Place plaque or vase on Unit 1 Mausoleum Niche at inurnment $207 Place/Remove plaque or vase on Unit 1 Mausoleum Niche after inurnment $551 Replace Vase Holder (Unit 1 Niche & Columbarium) - vase holder cost plus one & one-half hour labor
$238 + Vase
Pkg
Remove Urn - Unit 1 Niche $274
Open Mausoleum Niche Unit 2 for inurnment $786
Place plaque or vase on Unit 2 Mausoleum Niche at inurnment $244 Place/Remove plaque or vase on Unit 2 Mausoleum Niche after inurnment $446 Replace Vase Holder (Unit 2 Niche, New Columbarium) – vase holder cost plus one hour labor
$170 + Vase
Pkg
Remove Urn - Unit 2 Niche $274
Open Columbarium Niche to Place Urn $1,133
Place/Remove Plaque or Vase on Columbarium niche at Inurnment $139 Place Plaque or Vase on Columbarium niche after Inurnment $621 Remove Urn - Columbarium Niche $308
Open New Columbarium Niche to Place Urn $647
Place Plaque or Vase on New Columbarium niche $170
Remove plaque or urn from New Columbarium niche $170
7 PGCC 6-7-2023

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ACCT. # EL CARMELO CEMETERY F/Y 22-23 Fees
Open Mausoleum Crypt for inurnment $924
Open Mausoleum Crypt for burial $1,480
75-4484 LABOR CHARGES
Open Underground Unit 2 Mausoleum Crypt for Burial $1,758 Place Plaque or Vase on Mausoleum Unit 1 Crypt at Burial $207 Place Plaque or Vase on Mausoleum Unit 1 Crypt other than at Burial $446 Place plaque or vase on Mausoleum Unit 2 Crypt at Burial $139 Place Plaque or Vase on Mausoleum Unit 2 Crypt after Burial $601 Open Memorial Garden Site (place urn) $491
Place Plaque on Memorial Garden Site/Memorial Wall $170 Remove Urn from Memorial Garden Site $377
Remove Plaque from Memorial Garden Site/Memorial Wall $446 Remove Niche/Crypt Slug $308
Replace Cracked Mausoleum Granite Plate (Unit 1) $170 + Plate Cost
Place Cameos $170 Per Hour
Marker Rubbing $120 Per Hour
Disinter Casket, Double Garden Crypt (lower level) $1,486 Disinter Casket, Double Garden Crypt (upper level) $1,340 Disinter In-Ground Casket, Child $924
Disinter In-Ground Casket, Adult $1,340
Pallbearers – weekdays only $294
Saturday Service (4-hour minimum at overtime rate) $586 Hourly Rate (2-hour minimum)
$90 Per hour,
per staff person -
Minimum 2
staff for 2 hours
($360)
Overtime Hourly Rate (2-hour minimum)
$98 Per hour per
staff person -
Minimum 2
staff for 2 hours
($392)
75-4481 DEED PROCESSING
Deed Fee $243
Replacement Deed Fee $36
Deed Transfers, Document Processing Fee $243
CA Disposition of Human Remain permit fee $13
8 PGCC 6-7-2023

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ACCT. # EL CARMELO CEMETERY F/Y 22-23 Fees
Endowment transfer fee: Upon transfer, the party transferring deed shall pay the difference between the endowment care rate paid with initial deed and the current endowment care rate.

Grounds Maintenance One-Time Fee. Upon transfer, the new site owner shall pay the one-time Grounds Maintenance Fee based on the type of burial site.
75-4481 PRODUCTS
Adult Liner, Single At Cost
Liner, Double Garden Crypt (taxable portion) (Pre-set – charge sales tax only) At Cost Child Liner, Single At Cost
Vase Package – in-ground At Cost
Vase Package – Columbarium At Cost
Vase Package – Mausoleum Unit 1 At Cost
Vase Package B58– Mausoleum Unit 2 crypts At Cost
Vase Package – Mausoleum Unit 2 niches At Cost
Vase Package – New Columbarium At Cost
Vase Holder - In-Ground At Cost
Vase Insert - In Ground At Cost
(1) The City Manager has the ability to approve a 10% resident discount on Cemetery Site sales only for a specified period of time during the year. This discount would be included in an advertisement and designed to assist with advance planning. 9 PGCC 6-7-2023

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ACCT. # COMMUNITY DEVELOPMENT F/Y 22-23 Fees
01-4413 GENERAL PLAN AND ZONING AMENDMENTS
General Plan Amendment (Actual Cost – Minimum fee plus hourly fee) $5,513 General Plan Update
5% of permit fee
Zoning Ordinance Amendment (Actual Cost – Minimum fee plus hourly fee) $2,753 01-4401 SUBDIVISIONS
Tentative Tract Map - Base $2,495
Tentative Tract Map - Per Lot $302
Final Tract Map - Base + Recording Fee $2,495
Final Tract Map - Per Lot $386
Lot Line Adjustment $2,058
Final Parcel Map (plus recording fees) $2,180
Tentative Parcel Map - Base $2,180
Lot Mergers $2,073
Certificate of Compliance (Min. fee plus hourly fee if more than 12 hours required plus applicable attorney fees)
$2,073
01-4407 ENVIRONMENTAL REVIEW
Environmental Impact Report (EIR)* - This represents a deposit for staffing time for a full EIR. All staff time will be charged at the fully-burdened rate against the deposit, along with all publishing and noticing costs
50% of EIR cost
Exemption* $302
Initial Studies/Mitigated Negative Declaration* $6,699
Mitigation Monitoring $4,938
Negative Declaration Addendum $4,938
* Filing fees by external agencies not included
01-4607 Environmental Enhancement Fund (Fund 5) $2.40/sq. ft. 01-4401 USE PERMITS
Use Permit and Amendments – Single Family $1,991
Use Permit and Amendments – Multi-Family, Commercial, Institutional, all other uses (Actual cost – Minimum fee plus hourly fee)
$3,248
Interpretations of Permitted Uses Lists $1,337
Major administrative use permits $1,305
Minor administrative use permits $1,287
01-4401 ARCHITECTURAL REVIEW
Architectural Permit – Single Family $3,318
10 PGCC 6-7-2023

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PGCC 6-7-2023

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ACCT. # COMMUNITY DEVELOPMENT F/Y 22-23 Fees
Administrative Variances and Amendments $1,549
01-4401 STORMWATER
Tier 3 and 4 – 15,000 square feet of impervious surface or greater (incl. 2 reviews) $1,754 Tier 2 – 5,000-15,000 square feet impervious surface (incl. 2 reviews) $1,169 Tier 1 – 2,500-5,000 square feet impervious surface $735 Each subsequent Tier 2 review $515
Inspection Fee $137
Annual Inspection and re-inspection $205
Each subsequent Tier 1 review $324
01-4401 APPEALS
Appeals of enforcement and zoning ordinance interpretations $2,652 Appeals/hearings of planning permits
25% of base
permit fee or
$1,136 whichever
is greater +
noticing costs
Request for Zoning Administrative Hearing or Decision
10% of base
permit or
$544.00,
whichever is
greater + noticing
costs
Appeal fees for Coastal Development Permits are waived. 01-4401 OVERLAY FEES
Area of Special and Biological Significance 5% of permit fees Butterfly Buffer 5% of permit fees
01-4401 NOTICING
Mailing Actual Cost
Publishing $379
12 PGCC 6-7-2023

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ACCT. # COMMUNITY DEVELOPMENT F/Y 22-23 Fees
01-4401 COASTAL DEVELOPMENT PERMITS
Waiver of De Minims Development plan permit $2,338
Single Family Residence up to 1,500 square feet $2,338
Single Family Residence over 1,500 square feet $4,093
Multi-family Residential $2,839 plus $965
per unit
Commercial or Industrial up to 10,000 sq. ft. $5,847
Commercial or Industrial 10,001- 50,000 sq. ft. $11,691 Commercial or Industrial 50,001- 100,000 sq. ft. $58,458 Commercial or Industrial over 100,000 sq. ft. $116,917
Grading less than 100 cubic yards $585
Grading 101- 10,000 cubic yards $2,338
Grading 10,001- 100,000 cubic yards+B16 $4,676
Grading greater than 100,000 cubic yards $9,353
Lot Line Adjustment $2,338
Subdivision $2,338 per lot
Emergency Permit $1,754
Amendment 50% of base
permit fee
Temporary Event $2,923
Extension - Fee may be waived, if permit is subject to Water Waiting List 25% of base permit fee
01-4123 TRANSIENT USE LICENSES
Initial STR Application Review $413
Application Renewal $253
Annual License $680
Home Sharing License Annual Renewal $191
Initial Home Sharing License Application Review $349
Transient License Change or Reprint Fee $32
01-4503 CODE ENFORCEMENT
Abandonment or purchase of City property $3,514
Abandoned Property Registration Fee $223
Investigation fees, Code violations (Actual Cost) Actual Cost 01-4503 VACANT PROPERTIES
Inspection per property (min. or actual cost) $168
Registration per property $168
01-4406 COPIES
Copies, hard and soft (scanned) 0.25 per page
01-4401 MISCELLANEOUS
Certificate of Use and Occupancy $765
13 PGCC 6-7-2023

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ACCT. # COMMUNITY DEVELOPMENT F/Y 22-23 Fees
County Filing Fees As determined by
County
Density bonus $2,265
General File Research $64
Hourly Fee $130
Inquiry Fee $364
Miscellaneous Project Review/Document Preparation $231
Multiple Permits for Single Family residential applications only. Highest fee no discount; all lower fees discounted 25%
For single family
applications only
Outdoor Sidewalk Dining Permit $438
Sidewalk Vendor Permit $49
Permit Extension (Fee may be waived if permit is subject to Water Waiting List) 25% of permit base fee
Pre-Application Meeting / Preliminary Project Review $269 Records Management and Retention (per file) $58
Rental Property Registration $238
Revocable License for Encroachments (plus hourly fee after 2 hours) $870 Statement of Compliance (hourly fee if more than 4 hours required) $491 Tree Permit with Development $296
Tree Permit with Development Violation $251
ABC License Review Fee $183
01-4425 ANIMAL REGULATION - KEEPING AND BREEDING PERMITS - §10 Animal Keeping Permit $182
Animal Keeping Permit Annual Renewal $44
Commercial Breeding Permit, Cats $155
Commercial Breeding Permit, Dogs $155
Incidental Breeding Permit, Cats (per litter) $77
Incidental Breeding Permit, Dogs (per litter) $77

MISCELLANEOUS SERVICES
01-4521 Tree Permit - Single Tree Removal or Single Tree Trimming $68 Tree Permit – For each additional tree removal and/or trimming $31 Tree Permit Application Fee $100
01-4207 Tree replant in-lieu fee $859
15-4701 HOUSING FEES
Rehabilitation & Sewer Loan Payoff Demand - Per Statement $127 Reconveyance Fee $193
County Recording Fee (billed by Monterey County Recorder) Actual Cost 14 PGCC 6-7-2023

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ACCT. # COMMUNITY DEVELOPMENT F/Y 22-23 Fees
15-4701 HOUSING REHAB LOAN FEES (CalHOME Loan Funded Projects) Loan Processing $2,078
Underwriting $639
Property Tax Verification $64
Loan Document Preparation – SFD $375
Loan Document Preparation – Manufactured Housing $446
Inspection To Determine Scope of Work (Actual Cost) $276 Contractor Selection (Actual Cost) $276
Development of Work Write-up & Specifications (Actual Cost) $2,638 Project Bidding (Actual Cost) $1,285
Progress Inspection/Payment Authorization (Actual Cost) $138 15-4701 AFFORDABLE HOUSING MONITORING - ANNUAL FEE PER HOUSEHOLD Affordable Units (New description to include all property addresses listed above) $127 Registered Units $127

BUILDING AND PERMITTING FEES
ACCT. # PLAN CHECK
01-4203 Electrical Permit (not requiring plan check) $146 Plumbing Permit (not requiring plan check) $146
Mechanical Permit (not requiring plan check) $146
Solar voltaic system $316
Non-Structural Plan Review (hourly not included in larger project) $141 Structural Plan Review (hourly not included in a larger project) $173 01-4404
Plan review extension
$715 per 90 days
after the first 180
days
01-4203 CONSTRUCTION INSPECTION
Combination Permit:

Value up to $500.00 $135
Value of $501.00 to $2,000.00(first $500.00) $135
Plan Checking — A combination permit fee shall be payable in cases of new construction in lieu of the separate fees. A plan review fee equal to 75 percent of the fee for single-family residential projects and 90 percent of the permit fee for all other projects shall be paid at the time of submitting plans and specifications for review. Permit fees shall be based on the value of improvements as follows:
15 PGCC 6-7-2023

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ACCT. # COMMUNITY DEVELOPMENT F/Y 22-23 Fees
Value of $501.00 to $2,000.00 (each additional $100.00 or fraction thereof) $11 Value of $2,001.00 to $25,000.00 (first $2,000.00) $286 Value of $2,001.00 to $25,000.00 (each additional $1,000.00 or fraction thereof) $47 Value of $25,001.00 to $50,000.00 (first $25,000.00) $1,297 Value of $25,001.00 to $50,000.00 (each additional $1,000.00 or fraction thereof)
$33
Value of $50,001.00 to $100,000.00 (first $50,000.00) $2,086 Value of $50,001.00 to $100,000.00 (each additional $1,000.00 or fraction thereof) $20 Value of $100,001.00 to $500,000.00 (first $100,000.00) $3,198 Value of $100,001.00 to $500,000.00 (each additional $1,000.00 or fraction thereof)
$16
Value of $500,001.00 to $1,000,000.00 (first $500,000.00) $10,318 Value of $500,001.00 to $1,000,000.00 (each additional $1,000.00 or fraction thereof)
$15
Value of $1,000,001.00 and up (first $1,000,000.00) $18,355 Value of $1,000,001.00 and up (each additional $1,000.00 or fraction thereof) $9 Single Permit:

Value up to $500.00 $120
Value of $501.00 to $2,000.00(first $500.00) $117
Value of $501.00 to $2,000.00 (each additional $100.00 or fraction thereof) $6 Value of $2,001.00 to $25,000.00 (first $2,000.00) $222 Value of $2,001.00 to $25,000.00 (each additional $1,000.00 or fraction thereof) $33 Value of $25,001.00 to $50,000.00 (first $25,000.00) $942 Value of $25,001.00 to $50,000.00 (each additional $1,000.00 or fraction thereof)
$21
Value of $50,001.00 to $100,000.00 (first $50,000.00) $1,508 Value of $50,001.00 to $100,000.00 (each additional $1,000.00 or fraction thereof)
$15
16 PGCC 6-7-2023

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ACCT. # COMMUNITY DEVELOPMENT Proposed F/Y 22-
23 Fees
Value of $100,001.00 to $500,000.00 (first $100,000.00) $2,285 Value of $100,001.00 to $500,000.00 (each additional $1,000.00 or fraction thereof)
$11
Value of $500,001.00 to $1,000,000.00 (first $500,000.00) $7,309 Value of $500,001.00 to $1,000,000.00 (each additional $1,000.00 or fraction thereof) $10 Value of $1,000,001.00 and up (first $1,000,000.00) $12,622 Value of $1,000,001.00 and up (each additional $1,000.00 or fraction thereof) $6 The Valuation for new construction shall be the full cost (labor and materials) of the construction or a minimum of $250 per square foot (for a combination permit including plumbing, mechanical, electrical and building).

On-site storm water management plan review and inspection (assumes non-Low Impact Development; includes plan review of 1-hour and the required field inspections.)
$391
Additional fee if LID requirements or additional time required, per hour $130 Building Permits Extension
$1,197 per 90
days after
first 180 days
01-4203 OTHER INSPECTIONS AND REVIEWS
The following are minimum hourly fees. If the total cost to the City is greater than the fees shown below, the actual cost shall be recovered. This cost shall include supervision, overhead, equipment, the hourly wages and benefits of the employees involved: and reimbursement for any professional services that are directly related to the inspection or review.

Inspections outside of normal business hours (4 hour minimum) $339 Re-inspection fees assessed under provisions of CBC § 108.8 $228 Inspections for which no fee is specifically indicated including but not limited to Historic preservation inspection fees
$142
Traffic control plan review $179
Change of Street Address $179
Alternate methods of construction (hourly fee, 2 hour minimum) $359 Owner/building surcharge in addition to permit fee 20%
Electric Vehicle Charging Station - residential $264
17 PGCC 6-7-2023

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ACCT. # COMMUNITY DEVELOPMENT F/Y 22-23 Fees
Electric Vehicle Charging Station - commercial $449
Temporary Occupancy $359
ASBS Stormwater Inspection Fee min. deposit (Fee calculation of 26 rainy season inspections)
$3,538
Stormwater Annual Post-Construction BMP Inspection $205 Additional plan review due to changes/additions/revisions to approved plans per hour (1/2 hour min.)
$110
01-4404 Wireless Encroachment / Public Right of Way Permit. $502 01-4203 Grading Inspection (hourly fee, 1-hour minimum) $110 Grading Plan Checking (hourly fee, ½-hour minimum) $110 01-4203 Excavation Review/Inspection (except utility companies) $276 Residential Zoning Records Report (RZRR) & Sewer Lateral Report (combined) $346 Sewer Lateral Report Review $147
Investigative fee for work without proper City permits
Cost equal to the
permit cost plus
staff time to
investigate
01-4203 Excavation and Inspection Services
Inspections for which no fee is specifically indicated (per hour with a ½-hour minimum)
$130
Encroachment permit: street opening/excavation $249
Encroachment permit: driveway $257
Encroachment permit: sidewalk $170
Encroachment: temporary (e.g., building construction requiring scaffolding in Rightof-Way$257 Encroachment permit: permanent underground (e.g. utility line) $257 Encroachment permit: permanent above ground (e.g. retaining wall, fence, etc.) $257 Encroachment permit, annual charge for permanent above-ground encroachment (e.g. retaining wall, fence, etc.)
$3.55/ sq. ft.

Encroachment permit hourly processing fee, if more than 2 hours review or inspection required.
$130
Annual encroachment permit (Encompasses up to 40 utility openings per year) $9,259 18 PGCC 6-7-2023

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ACCT. # FIRE F/Y 22-23
Fees

FIRE PREVENTION
01-4436 Fire Inspection/Permit Required Due to Materials, Processes, or Occupancies Engine Company Inspections (internal inspection) No Charge Engine Company Inspections - First re-inspection No Charge Engine Company Inspections - Subsequent re inspections $98 Fire Prevention Bureau Inspections -initial inspection No Charge Fire Prevention Bureau Inspections - First re-inspection No Charge Fire Prevention Bureau Inspections - Second re-inspection $108
Fire Prevention Bureau Inspections - Third re-inspection $217 Fire Prevention Bureau Inspections - Fourth & each re-inspection $542 Annual Day Care Inspection (Six or more children) $71
Community Care Facility Inspections
Pre-Inspection Fee < 25 Occupants $155
> 25 Occupants $265
Fire Clearance Fee 7 – 50 Occupants $155
> 50 Occupants $265
Annual Inspection Fee 7 – 50 Occupants $155
> 50 Occupants $265
High Rise Inspection $1,095
Fire Plan review and inspections, trade show set-up review $71 Fire hydrant flow test (per hydrant) $82
Fireworks permit $204
Special Event Tent/Canopy permit < 200 square feet (during regular business hours; after hours inspection fees vary based on overtime rates) 400 - 1,000 square feet $152
1000 – 2,000 square feet $210
>2,000 square feet $265
Unauthorized Work Double Permit
Fee
Unauthorized Occupancy $108
Fire Department Review of Building Plans, Residential
10% of
Building Plan
Check Fee
19 PGCC 6-7-2023

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ACCT. # FIRE F/Y 22-23
Fees
Fire Department Review of Building Plans, Commercial
20% of
Building Plan
Check Fee
Project Consultation Fee Fully Burdened
Cost
Expedited Plan Checks Fully Burdened
Cost
Fire Service Underground systems: Plan Check/Inspection/Flush (includes plan review, inspection, permit approval, Flush system)
$1,095
Fire Sprinkler System Plan Review Fee - Internal $0
Plan Review & Inspection (1-5 heads) in-house review $465 Plan Review & Inspection (6-180 heads), in-house review $885 Plan Review & Inspection (>181 heads), in-house review $885 Fire Protection System Plan Check Fees-Automatic Fire Sprinkler System > 180 Heads (external review), i.e. new system
$714+
contractor cost
Fire Sprinkler System Plan Review Fee (External) $465 + contractor cost
Fixed Fire Extinguishing Systems (Hood & Duct, Spray Boot and Clean Agent) — New System
$885
Fixed Fire Extinguishing Systems (Hood & Duct, Spray Boot and Clean Agent) — Alerations, relocation, or addition
$570
Fire Alarm System Review $658
Fire Alarm System Review – (external review) Variable
Liquid Petroleum Gas (LPG) Installation, Review & Inspection $255 Medical Gas Review & Inspection $255
Special Events Stand-By (Fire) Actual Costs
Hazardous Materials Response Actual Costs
01-4502
Penalty if appointment is made for a system test or inspection and contractor/developer (or their representative) is not ready and did not call to cancel/reschedule.

Actual Costs
DUI Response Fully Burdened
Cost

ADMINISTRATIVE ACCOUNTS
Fire Alarm System False Alarm Response
20 PGCC 6-7-2023

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ACCT. # FIRE F/Y 22-23
Fees
01-4439 First call in 12-month period - No charge $0
Second call in 12-month period $21
Third call in 12-month period $33
Fourth call in 12-month period $65
Fifth call in 12-month period $108
6th and all subsequent calls $542
01-4439 Vehicle Rates - Based on CA Office of Emergency Services (OES) Rates (updated by the OES annually) – Charged per incident (Rates updated to reflect OES rates) Sedan $119
Pickup/Utility $135
SUV $194
Van $191
Other-Rescue) – ¾ ton and above $224
POV (Privately Owned Vehicle) Rate per mile $0.585
Apparatus GPM Hourly Rates:
1 – 1,000 (E6433) $127
1,501 – 2,000 (T 6474) $140

HYPERBARIC CHAMBER
04-4609 Carbon Monoxide Treatment $1,127
Standard Hyperbaric Treatment for Decompression Illness (first 5 hours) $6,323 Standard Hyperbaric Treatment Extensions (per each 75 minutes of extended treatment)
$598
Facility Use Fee - Per Hour - In lieu of Treatment Fees (First hour) $1,265 Fees not paid within a reasonable period of time will be subject to the City’s late payment fee. Min. $25
21 PGCC 6-7-2023

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ACCT. # LIBRARY F/Y 22-23 Fees
01-4455 OTHER FEES AND RENTALS
Photocopies (per black & white copy) $0.15
Photocopies (per color copy) $0.25
Computer printout (per page) $0.15
01-4455 CARD REPLACEMENT
Replace borrower’s card $3
01-4455 LOST /DAMAGED MATERIAL REPLACEMENT/REPAIR
Re-cataloging/processing charge for lost book or recording $3 Charges for lost or damaged items will be made at "Cost, replacement price " as listed in the item record of the Koha Library Catalog. Actual Cost 22 PGCC 6-7-2023

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ACCT. # POINT PINOS LIGHTHOUSE F/Y 22-23
Adult Fees
F/Y 22-23
Children 7-17 Fees
01-4451 Pt. Pinos Lighthouse Entrance Fee (Suggested
Donation) $5 $2
Private Lighthouse Tour Fee (Tours organized by
schools and non-profit entities are not subject to
Lighthouse Fees.)
$135 based on 2 hour
fully burden rate of
one staff memeber
cost + admission fees
based on participants
23 PGCC 6-7-2023

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ACCT. # POLICE F/Y 22-23 Fees
01-4426 PARKING ENFORCEMENT, MUNICIPAL CODE VIOLATIONS

14.08.010 Parking on ice plant $48

14.12.010 Parking on golf course $268

14.12.020 Violation to turf – Golf Course/Park $64

16.12.055 Tamper with chalk marks $125

16.32.130 Parking on park grounds $48

16.40.030 Storing vehicle on street $48

16.40.040 Storing vehicle on street - Removal by Police $125

16.40.045 Overnight Parking of Oversize Vehicles or Trailers (10pm-5am) $48

16.40.050 Parking for repair $48

16.40.060 Parallel parking $48

16.40.070 Parallel parking, one-way street $48

16.40.080 Parallel parking, one-way roadway $48

16.40.110 Angle Parking $48

16.40.130 Angle Parking/12” from barrier $48

16.40.160 Parking Adjacent to Schools - Sign Compliance $48

16.40.170 Parking On Narrow Streets $48

16.40.185 Parking on North Side of Mermaid Avenue $48

16.40.190 Failure to Set Parking Brake $91

16.40.200(b) Parking Within 20’ of Intersection $48

16.40.260 Temporary No Parking $48

16.40.210 Peddlers, vendors - Unlawful Parking $48

16.40.280 City Lots, Angle Parking $48

16.40.290 City Lot, Use of Single Space Only $48

16.40.300 City Lots, Reserved Spaces $48

16.40.360(a) No Parking – Red Zone $48

16.40.360(b-d) Curb markings – yellow/white/green $48

16.40.360(f) Handicapped Zone $350

16.40.430 Blocking Alley $48

16.40.500 Bus Zone $48

16.40.510-535 Overtime Parking or Evasion of Parking Restrictions $48

16.40.540 Parking in Business District $48

16.40.550 No Parking Anytime $48

16.40.555 No Parking Certain Hours $48

16.40.560 No Parking 4 am-6 am $48

16.40.575 Parking - Commercial Vehicle in Residential 2:00 AM to 4:00 AM $48

16.40.580 Parking, Over Marked Space $48

16.40.585 Parking in Privately Owned Lots $48

16.40.610 Displaying Vehicle for Sale $48

16.41.040 Resident Parking $48
24 PGCC 6-7-2023

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ACCT. # POLICE F/Y 22-23 Fees

16.42.100(a) Meter Violation – expired $48

16.68.020 No tour bus parking $268

16.68.030 Parked bus with engine running $268

18.36.030 House Cars on Private Property $48

18.36.040 House Cars on Streets /Public Property $48
01-4501 5200 (a) No Front Plates $48
5204 (a) No Current Tab Displayed $48
4000 (a) Expired Registration $48
21211 (b) Parking in bicycle path $48
2500.1 Parked in Fire Lane $125
22500(a) Parking in intersection $48
22500(b) Parking in crosswalk $48
22500(e) Parking driveway $48
22500(f) Parking on sidewalk $48
22500 (g) Obstructing Traffic $48
22500(h) Double parking $48
22500 (i) Blocking Wheelchair Access $350
22502(a) Parking more than 18” from curb or on wrong side of roadway $48 22505 (e) (1) Parked Wrong Way on One Way $48
22507.8(a) Unauthorized parking in Handicapped zone $350 22507.8 (c) (2) Parked in Crosshatched Portion of Disabled Space $350 22514 Park, stop or leave vehicle within 15 feet of Fire hydrant $48 22515 Unattended Vehicle with Engine On $48
01-4502 Parking Citation Late Fee (If Not Paid or Contested within 21 Days) $25 01-4502 Correctable Code Violation - Admin Fee $10
01-4502 MUNICIPAL CODE VIOLATIONS
Municipal Code Violation - 1st Violation $100
Municipal Code Violation - 2nd Violation within 1 year $200 Municipal Code Violation - Each Additional Violation within 1 year $500 Municipal Code Violation Late Fee (If Not Paid or Contested within 30 Days) $25 01-4204 ANIMAL REGULATION — DOG LICENSES - PGMC § 10.04.010 Annual Dog License Fee, Altered Dog $22
Annual Dog License Fee, Unaltered Dog $50
Dog License, Delinquent Penalty (after 30 days) $26
Dog License, Replacement Tag $10
01-4425 ANIMAL REGULATION - IMPOUND FEES - PGMC § 10.04.100 Impound Fee (Initial Impound) Licensed & Altered No Fee Impound Fee (2nd & Subsequent) Altered $85
25 PGCC 6-7-2023

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ACCT. # POLICE F/Y 22-23 Fees
Impound Fee (Initial Impound) Unaltered $85
Impound Fee (2nd & Subsequent) Unaltered $171
Boarding Fee, per day PG Kennels $41
Boarding Fee, transported to SPCA $172

ALARM REGISTRATION & RESPONSE
01-4429 Alarm Registration $36
Alarm Renewal (within 30 Days of Alarm Permit Expiration Date) $5 01-4504 False Alarm - First Response - Unpermitted Alarm $143 False Alarm - First Response No Fee
False Alarm - Second Response $61
False Alarm - Third Response $171
False Alarm - Fourth Response $283
False Alarm - Fifth and Subsequent Response $397
Duress/Panic/Robbery Alarm Violation $341
Late Fee (if not paid within 30 days) $27
01-4502 ADMINISTRATIVE AND MISCELLANEOUS
Accident Report, Compilation and Copying (per report) $10 Booking Fee $30
Clearance Letter – No Record on File $35
Clearance Letter – Record on File $46
Crime Report, Compilation and Copying (per report) $11
Information Report, Compilation and Copying (per report) $5 Evidence Video Reproduction $43
Fingerprint Processing (Live Scan administration) $30
Removal of Traffic Boot $134
Repossession Receipt $16
Sign-off of tickets by other agencies $17
Vehicle Release Fee $227
01-4205 PARKING PERMITS & FEES
Contractor’s Parking Permit, Monthly $42
Parking Meter Rate per Hour $2
Public Parking Lot Permit Processing, Delinquency Penalty $27 Public Parking Lot Permit, Annual $386
Public Parking Lot Permit, 12-Month, TRANSFERABLE $491
Public Parking Lot Permit, Monthly $42
26 PGCC 6-7-2023

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ACCT. # POLICE F/Y 22-23 Fees
Residential Parking Permit Processing, per permit, Annual $11 Temporary Overnight Parking Permit Program - Initial Residential Registration $25 Temporary Overnight Parking - 72 Hour Resident Permit $4 Temporary Overnight Parking Permit - Weekly - Exemption $95 Temporary Overnight Parking Permit - Annual - Exemption $397 Timed Space - Daily $5
01-4421 POLICE RESPONSE - DUI, Peace Disturbance, Social Hosting, & Special Events
Police Commander Hourly Rate $210
Police Sergeant Hourly Rate $201
Police Officer Hourly Rate $177
Police Services, Animal Control & Parking Enforcement Community Service Officer Hourly Rate
$149
Patrol Vehicle Hourly Rate $61
01-4201 MISCELLANEOUS PERMITS & DEPOSITS
Amplified Sound Permit $85
Drone Permit Fee - Daily $22
Drone Permit Fee - Annual $83
Firearms Storage: Administrative Release Fee $425
Garage Sale Permit Processing $10
Massage Permit $25
Refuse Container or Storage Container Permit $56
Refuse Container or Storage Container Permit Renewal/Extension $29 Transportation of Large Structure deposit – variable fee based on size/type of structure - unused portion to be reimbursed
$214
Transportation of Large Structure permit – per structure $609 27 PGCC 6-7-2023

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ACCT. # PUBLIC WORKS FEES F/Y 22-23 Fees
01-4445 MISCELLANEOUS FEES
Requested Special Traffi Review (Personnel time to be charged based on time and hourly rate)
Charged at hourly rate
per contract
Banner Installation and Removal (Downtown Street Lights) per pole $45 Memorial Bench (1) Fee represents labor costs associated with installing the bench. Materials for bench are charged at the additional actual cost. $428
Memorial Bench maintenance (5 years) $552
Memorial Tree Fee represents labor costs associated with the planting the tree. Tree to be charged at cost. This cost will be in addition to the labor fee.
$997
Tree Permit violation (minimum $200 or cost of tree replacement or $1,000)
Min. $208
Annual Solid Waste Exemption Application $92
Trash receptacle left on sidewalk/street Violation PGMC 9.16.030 $88 Tree Appeal $225
Newsrack Annual Application Fee $58
Newsrack Program Fee Half Rack $38
Newsrack Program Fee Full Rack $80
Electrical Vehicle Charging Stations Equivalent to PG&E Peak Demand Rate
(kWh) for Business
Electric Vehicle Rate
Plans, BEV-1
01-4445 Equipment Use Charges
(when responding to emergencies on private property)
Current FEMA Schedule of Equipment Rates
https://www.fema.gov/media-library/assets/documents/136901 (Personnel to be charged based on time and hourly rate) Standard size barricade, each per day ($100 deposit required) $3 Four-foot delineator, each per day ($100 deposit required) $4 Eight-foot barricade, each per day ($100 deposit required) $11 18-inch traffic cone, each per day ($100 deposit required) $3 24-inch traffic cone, each per day ($100 deposit required) $3 Temporary Directional Signage Per Day $3
Temporary Parking Signage Per Day $2
(1) The Memorial Bench is charged at the listed fee, plus the actual cost of the bench. 28 PGCC 6-7-2023

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ACCT. # RECREATION
FY 22-23
Resident/ NonProfit
F/Y 22-23 NonResident /
Commercial
01-4467 PRE-SCHOOL (MONTHLY FEES)
2 Days Per Week $188 $207
3 Days Per Week $296 $328
5 Days Per Week $482 $536
01-4462 YOUTH SPORTS $94 $103
01-4463 PROGRAMS
Full Day Youth Camp (5 day week) $188 $207
Full Day Youth Camp (4 day week) $150 $167
Full Day Youth Camp (3 day week) $111 $124
Daily Drop-In (per Day) $43 $47
01-4462 YOUTH CENTER PROGRAM
Membership (per Semester) provides free daily admission & discount at Dances $76 $76 Membership (for the School Year) provides free daily admission & discount at Dances
$129 $128
Daily Admission $2 $2
Dance Admission $10 $10
01-4467 SWIMMING (during the Summer Season)
Progressive Swim Lessons, 8 class sessions, per child $78 $88 Private Swim Lessons, per class, per child per 20 minute lesson $36 $41 Semi-private Swim Lessons, per class, per child (2 students required) per 20 minute lesson Group Swim Lessons
$20 $22
Recreational Swimming: Lovers Point, (After Lessons - 2:30 - 4:30) MondayThursday$3 $3 Recreational Swimming: Lovers Point, (during full-day offering noon - 4:30) mostly Friday, Saturday, Sunday & Holidays
$5 $6
Family Card (50 Lovers Point Swims Monday-Thursday, or 25 Lovers Point Swims on Fri, Sat, Sun & Holidays) $85 $95
Private use of swimming pool (rental fee per hour) Subject to Rental Policies $107 $180
01-4462 OTHER PROGRAMS, CONTRACTUAL AGREEMENTS
Contractual Agreements for Recreational Programs in Facilities and Parks Contract Contract Adult Contract Recreation Programs Contract Contract
Youth Special Trips/Excursions (85% of cost) Contract Contract The City Manager or his designee may reduce Recreation fees based on unanticipated reductions in activity days/hours.
29 PGCC 6-7-2023

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ACCT. # RECREATION
FY 22-23
Resident/ NonProfit
F/Y 22-23 NonResident /
Commercial
01-4670 FACILITY RENTAL
Programs, activities, or events that are co-sponsored by the Pacific Grove Recreation Department and non- profit recreation organizations are not subject to facility rental fees. The City also does not charge facility rental fees for official City of Pacific Grove activities and those of any other public agency that has a reciprocal use arrangement with the City.

Picnic Facility Reservation Permit: Caledonia, George Washington, Arnett Park, and similar Picnic Facilities
1 – 50 persons 39 66
51 + persons 94 163
Court Reservation Fees: Volleyball, Basketball, Tennis and Pickleball $21 $39 Parks/Facilities Reservable (under Contract) w/ Liability Insurance Contract Contract Community Center, Lebeck Room (2 hr. minimum rental) $111 $196 Community Center, Lebeck Room – Security Deposit $531 $531 Community Center, Kuwatani/Scout Room per hr. (Minimum of 2 hours) $38 $65 Chautauqua Hall Facility 2 hr. minimum rental) $428 $748 Chautauqua Hall Facility – Security Deposit $531 $531
Youth Center (2 hr. minimum rental) $111 $196
Youth Center Meeting Room $38 $65
Little House at Jewell Park $18 $33
Lovers Point Park – Per Hour Fee for 1 – 100 Persons (Special Events or Special Use)
$174 + $196
Damage Deposit
$303 + $196
Damage Deposit
Lovers Point Park – Per Hour Fee for Over 100 Persons (Special Events or Special Use) $364 $364
Lovers Point Wedding or Staging Area; Berwick Park, Jewell Park, Pt. Pinos Lighthouse and Elmarie Dyke Gazebo reservation fee per hour. (Minimum 2 hours Min.)
$179 + $197
Damage Deposit
$333 + $196
Damage Deposit
Recreation Trail Rental Fee Per Hour for 1 – 100 Persons $181 $181 Recreation Trail Rental Fee Per Hour for over 100 Persons $364 $364 30 PGCC 6-7-2023

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ACCT. # RECREATION
FY 22-23
Resident/ NonProfit
F/Y 22-23 NonResident /
Commercial
01-4670 MUNICIPAL SOFTBALL PARK RENTAL POLICY
Daily Use $214 $373
Field Use, Per Hour $31 $53
Lights per hr. $27 $27
Staff, Per hour Fully burdened
rate Fully burdened rate
Restrooms (Previously charged under other Class rates) No charge No charge Deposit on daily rate (same as prior Class II, Class III, Class IV) $178 $178 01-4462 MISCELLANEOUS RECREATION FEES & CHARGES
Transfer Fee (transfers between classes and/or sessions) $5 $5 Refund Processing Fee (if within written time frame) 25% of refund 25% of refund

SPECIAL EVENT FEES
Application fee per event – Minimal Impact Events $25 $25 Application fee – Events with 1 – 999 participants $219 $219 Application fee – Events with more than 1,000 participants $800 $800 01-4462
SPECIAL EVENT INSURANCE PREMIUMS (Note: This is a pass through of rates charged to the City by insurance carrier, so fees will change as premium rates change)
All private parties, wedding receptions, anniversaries, and events with or without alcohol or admissions fees Cost + 10% Cost + 10%
Note: If insurance is provided by the event holder, the City requires $2,000,000 coverage per event and the City must be named as Additional Insured under the policy.

Programs, activities, or events that are co-sponsored by the Recreation Department and a civic, community, or local organization are not charged Softball Park Rental rates. The City also does not charge facility rental fees for official City of Pacific Grove activities and those of any other public agency that has a reciprocal use arrangement with the City. Fees for direct costs, such as staffing and utilities are charged to these entities.

HOLIDAYS
Rental facilities will not be available on the following days: New Year’s Eve, New Year’s Day, Martin Luther King Day, President’s Day, Easter Sunday, Memorial Day, Independence Day, Labor Day, Veterans’ Day, Thanksgiving Day and the day following, Christmas Eve and Christmas Day.

RESERVATIONS
31 PGCC 6-7-2023

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3. All senior citizen nutrition programs serving Pacific Grove residents are exempt from rental fees and charges.

4. To the fullest extent permitted by law, all renters shall indemnify, defend, and hold harmless the City, its elected officials, officers, agents, and employees, both severally and collectively from and against any and all claims, liabilities, and losses whatsoever (including damages to property and injuries to or death of persons, court costs, and reasonable
attorneys’ fees), howsoever the same may be caused, except in cases of City’s sole negligence, resulting directly or indirectly from or arising out the negligence or willful misconduct of the renter, its employees, agents, subcontractors, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable with respect to the performance of this Agreement and without limiting the generality of the foregoing, the same shall include: (1) bodily injury, (2) death to any person or persons or, (3) injury to or destruction of tangible and/or property including that of the City, whether direct or consequential including the loss of use resulting therefrom. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity, which would otherwise exist as to any party or person described herein. The City, at its sole option, may choose to provide all or a portion of the defense of claims, damages, losses, liability, costs, and expenses as set forth above, and in such event, the renter shall indemnify and hold harmless the City from the costs and expenses, including attorney’s fees, of such defense.”

5. Official Pacific Grove youth groups, under 18 years of age, will be allowed to use City facilities as Class I (no charge), scheduled at a time when a supervisor is on duty, with the approval of the City Manager, for activities on a space available basis. Examples of qualified users would be the PONY Baseball League, Pop Warner league, Girl Scouts, Boy Scouts, Cub Scouts and Brownies.

6. If the person or organization imposes a cover charge, sells alcoholic beverages, or otherwise comes under the jurisdiction of the State Department of Alcoholic Beverage Control, the City must be provided with evidence of a valid license from the State Department of Alcoholic Beverage Control.

2. All renters of City facilities shall complete a rental application and have it on file with the Recreation Department. City facilities may not be sublet without the express authorization of City.

No verbal reservations will be accepted. Facility is not reserved until all fees have been paid and a contract has been executed. All reservations will be made on a first-come, first-served basis at a maximum of six months and a minimum of 10 working days prior to use. Cancellations result in loss of deposit and insurance fees. No refunds if cancelled within 10 business days of event. Park fees allow for a two-hour time block; deposit refund to be made within thirty days following event if City determines no damage resulted from usage.

RENTAL POLICIES

1. The City may require appropriate deposits or extra payments for special charges id
32 PGCC 6-7-2023

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ACCT. # SEWER SERVICE CHARGES AND CONNECTION FEES F/Y 22-23 Fees
76-4471 Sewer Service Charge 6 Year Sewer Rate
Chart Attached
76-4470 Sewer Connection Fee
85% of fee charged
by
M1W
33 PGCC 6-7-2023

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Description Units 7/1/2019 7/1/2020 7/1/2021 7/1/2022 7/1/2023 7/1/2024 Business/Gov't Location/Each Business $47.26 $48.48 $49.76 $51.06 $52.40 $53.78 Residential-Vacant Each Living Unit $20.40 $20.94 $21.49 $22.05 $22.63 $23.22 Residential Each Living Unit $61.20 $62.82 $64.46 $66.14 $67.88 $69.66 Residential/Apartments Each Living Unit $61.20 $62.82 $64.46 $66.14 $67.88 $69.66 Residential/Apartments- Each Living Unit $20.40 $20.94 $21.49 $22.05 $22.63 $23.22 Condominium Each Living Unit $61.20 $62.82 $64.46 $66.14 $67.88 $69.66 Condo/Retirement Each Living Unit $61.20 $62.82 $64.46 $66.14 $67.88 $69.66 Minimum/Vacancy Location/Each Business $20.40 $20.94 $21.49 $22.05 $22.63 $23.22 Motel/Hotel Each Room $26.56 $27.26 $27.96 $28.70 $29.46 $30.22 Bed & Breakfast Inn Each Room $17.50 $17.96 $18.42 $18.92 $19.40 $19.92 Supermarkets Location $258.14 $264.90 $271.84 $278.98 $286.28 $293.78 Medical Office Each Licensed Physician $63.16 $64.82 $66.52 $68.26 $70.06 $71.88 Dental Office Each Licensed Dentist $87.10 $89.38 $91.72 $94.14 $96.60 $99.12 Rest Home/Convalescent Capacity $17.50 $17.96 $18.42 $18.92 $19.40 $19.92 General Hospital Capacity $103.64 $106.34 $109.14 $112.00 $114.92 $117.94 Animal Hospital Business $115.32 $118.34 $121.44 $124.62 $127.90 $131.24 Restaurant 1 meal/day Each Restaurant Seat $2.26 $2.32 $2.38 $2.44 $2.50 $2.56 Restaurant 2 meals/day Each Restaurant Seat $3.54 $3.64 $3.72 $3.82 $3.92 $4.04 Restaurant 3 meals/day Each Restaurant Seat $6.78 $6.96 $7.14 $7.34 $7.52 $7.72 Restaurant with Bar Each Restaurant Seat $6.78 $6.96 $7.14 $7.34 $7.52 $7.72 Bar Location/Each Business $102.66 $105.34 $108.10 $110.94 $113.84 $116.82 Nightclub Location/Each Business $307.68 $315.74 $324.00 $332.50 $341.20 $350.14 Takeout Food - Small Location/Each Business $114.66 $117.66 $120.74 $123.90 $127.14 $130.48 Takeout Food - Medium Location/Each Business $282.08 $289.48 $297.06 $304.84 $312.82 $321.02 Takeout Food - Large Location/Each Business $514.34 $527.82 $541.64 $555.84 $570.40 $585.34 Bakery Location/Each Business $92.98 $95.42 $97.92 $100.48 $103.12 $105.82 Theater Per Screen @ Each $152.54 $156.54 $160.64 $164.86 $169.18 $173.60 Bowling Center Location/Each Business $464.14 $476.30 $488.78 $501.58 $514.74 $528.22 Gym Per 500 members $47.26 $48.48 $49.76 $51.06 $52.40 $53.78 Mortuary Location/Each Business $125.36 $128.64 $132.02 $135.48 $139.02 $142.68 School (Minimum) Student Population $47.26 $48.48 $49.76 $51.06 $52.40 $53.78 School (Grades 0-6) Student Population $0.66 $0.68 $0.70 $0.72 $0.74 $0.76 School (7-College) Student Population $1.28 $1.30 $1.34 $1.38 $1.42 $1.46 Boarding School Student Population $12.96 $13.30 $13.66 $14.02 $14.38 $14.76 Instructional Facility Student Population $47.26 $48.48 $49.76 $51.06 $52.40 $53.78 Church Per 100 members $47.26 $48.48 $49.76 $51.06 $52.40 $53.78 Photo / Laboratory / Per 10 employees $47.26 $48.48 $49.76 $51.06 $52.40 $53.78 Service Station/Garage Location/Each Business $45.36 $46.54 $47.76 $49.02 $50.30 $51.62 Paint and Body Shops Per 10 employees $47.26 $48.48 $49.76 $51.06 $52.40 $53.78 Dry Cleaner Location/Each Business $156.46 $160.56 $164.76 $169.08 $173.52 $178.06 Laundromat Each Washing Machine $41.12 $42.20 $43.32 $44.44 $45.62 $46.80 Special User [2] Individual Determination NA NA NA NA NA NA Sewer Rate Bimonthly City of Pacific Grove Portion ONLY (effective dates) 34 PGCC 6-7-2023

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Agenda No. 9 D

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Joyce Halabi, Deputy Public Works Director
MEETING DATE: June 07, 2023
SUBJECT: Arborist Services 1 Year Extension
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION
Authorize a one-year extension agreement with Albert Weisfuss for Professional Arborist Services for FY23/24 in an amount not to exceed $100,000

1. 2. Alternatively, discuss and take other action on this item

DISCUSSION
The City of Pacific Grove (City) contributes to the welfare and aesthetic qualities of the community through rules and regulations relating to planting, care, maintenance and removal of trees in public and private areas. These regulations are enforced by the City’s Arborist.

The City Arborist’s responsibilities include safeguarding trees from unauthorized trimming or removal, enforcing the tree ordinance, implementing forestry programs, conducting public outreach, reviewing tree applications, coordinating with tree contractors, scheduling City related tree activity and all other activities associated with the City’s urban forest.

On May 16, 2018, the City Council authorized an agreement with Albert Weisfuss for Professional Arborist Services for the City of Pacific Grove in an amount not to exceed $100,000 per fiscal year with the option to extend for an additional 4 years. The base agreement was executed for 2018/19 Fiscal year; yearly extensions were authorized in FY19/20, FY20/21, FY21/22, and FY22/23.

In FY22/23, the City embarked on comprehensive revisions to Pacific Grove Municipal Code Title 12, Trees and the Urban Forest. The arborist's professional expertise is an integral element in the revision process and the process is well underway.

As a result, staff is requesting a one-year extension agreement with Albert Weisfuss for Professional Arborist services to allow completion of the Title 12 revision process, which is well underway.

During the one-year extension, Staff will issue a request for qualifications (RFQ) for professional arborist services and subsequently bring forward a recommendation for FY24/25 arborist services following the competitive RFQ process.

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Authorizing this one-year extension is consistent with the City Council’s 2023-24 Work Plan and Priority Area of Focus to complete the title 12 revisions will ensure safeguards and process improvements to protect the City’s urban canopy. This action is also consistent with Pacific Grove Municipal Code, 2.16.080 Bidding procedures – Dispensation when. (d) When a service, such as that available from an attorney, accountant, architect or specialized consultant, involves a specialized knowledge or personal skill;
Scope of Work – 1 Year Extension
The contract Arborist would be expected to continue the same level of service for the following scope of activities during the extension year:

Update and enforce the City’s Tree Ordinance
Enforce the City’s Hazard Tree Risk Management Policy
Recommend and assist in the implementation of Forestry Program goals and objectives Consult with constituents on tree-related matters
Conduct public outreach and education programs
Establish schedules and methods for providing forestry services, identify resource needs, and review needs with appropriate management staff
Survey tree populations and conduct a variety of environmental impact studies and investigations Administer the tree permit processes, maintain all related records, and produce reports when requested
Provide presentations and written reports to the City Manager, Beautification and Natural Resources Commission and City Council
Respond to tree-related emergencies
Mr. Weisfuss is a Certified Arborist with over 35 years of experience in caring for trees, parks and greenbelts across the Monterey Peninsula, including over 10 years providing Arborist Services to the City. Additionally, Mr. Weisfuss has a track record of excellent customer service, a demonstrated ability to work collaboratively with residents and City Staff, extensive experience in community outreach programs, updating and maintaining tree inventories, and assisting local municipalities in the development of comprehensive urban forestry programs and policy documents.

Title 12 Revision Update
As illustrated in the milestones for the City Council Goals Workplan 2023-24, Title 12 revisions are anticipated to be reviewed by the Beautification and Natural Resources Commission in the first quarter of FY23/24 and subsequently, the City Council in the second quarter.

OPTIONS
Do not authorize the extension and request staff issue an RFQ. If an RFQ is issued, the Title 12 process may be significantly delayed
Provide alternate direction
FINANCIAL IMPACT:
$100,000 has been proposed in the FY23/24 Budget via Public Works Operations to allow for arborist services.

If approved, the City’s standard professional services agreement amendment (reviewed and approved by the City Attorney, Risk Management, and the California Joint Powers Insurance Authority) will be prepared for the Mayor’s signature per the standard contracting process. The agreement extension will not be routed until the FY23/24 budget is formally adopted.

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FOCUSED PRIORITY AREA: Environmental Stewardship
Attachments
Original Agreement
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Agenda No. 9 E

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Bill Peake, Mayor
MEETING DATE: June 07, 2023
SUBJECT: Appointment to Library Board
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION
Approve appointment of T. Oldham to Library Board ending January 31. 2027.

DISCUSSION
The appointment of T. Oldham fills a vacancy on the Library Board.

City committees play a vital role in city government and provide opportunities for residents to become engaged in civic activities and work to improve local governance. We are very fortunate to have many highly qualified and talented residents willing to serve on City committees.

The term for Library Board members is 4 years as this is a Charter committee.

Mayoral appointments to City committees must be confirmed by Council (Charter Article 26). Further regulations and policy regarding appointments can be found in PGMC Chapter 3.02 and Policy 000-5.

OPTIONS
None.

FINANCIAL IMPACT:

There is no fiscal impact.

GOAL ALIGNMENT: Not Applicable.

Attachments
Redacted Application & Resume
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Agenda No. 11 A

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Tori Hannah, Administrative Services Director/Assistant City Manager MEETING DATE: June 07, 2023
SUBJECT: Ordinance to Adopt the Fiscal Year 23/24 Operating and Capital Improvement Budget; and Amend the Fiscal Year 22/23 Operating and Capital Improvement Budget
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION

1. Request the City Attorney to read the title of the ordinance;

3. Direct that publication of the ordinance will be satisfied by publication of a summary approved by the City Attorney.

4. DISCUSSION
The Proposed Fiscal Year 23/24 Budget and Capital Improvement Plan is a program budget, which also serves as the City's annual operating plan. The City Council's goals; or Focused Priority Areas and Policy Value Statements serve as the foundation for annual funding initiatives. Key expenditures included in the annual budget correspond to the Priority Areas. Separate Department Operating Goals and Accomplishments are included on the departmental and select fund pages; and align with the Department's mission and purpose.

The following table provides a chronology of the events leading up to the first reading of the Operating and Capital Improvement Budget Ordinance for Fiscal Year 23/24.

Item Meeting Date
Received a Mid-Year Financial Update February 15, 2023
Provided the Five-Year Forecast and Conducted a Budget Workshop March 8, 2023 Adopted the Master Fee Schedule for Fiscal Year 23/24 April 19, 2023 Received the Proposed Fiscal Year 23/24 Capital Improvement Plan May 10, 2023 PGCC 6-7-2023

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The Proposed Fiscal Year 23/24 budget was developed based on conservative growth in the forthcoming year. The Fiscal Year 23/24 City-wide budget includes a $3.9 million Capital Improvement Plan; and a $230,000 capital outlay budget. Details regarding these items can be found in the Capital Outlay and Capital Project sections of the budget document. The Council has expressed interest in reviewing some of the capital improvement projects that have not been initiated or have incurred minimal expenditures. A separate agenda item which will include the project information, will be presented at this same Council Meeting. This could result in changes to the proposed Fiscal Year 23/24 capital improvement budget.

The Proposed Budget includes requests for position reclassifications; and the addition of 2.00 full-time equivalency (FTE) positions within the General Fund and 1.25 FTE positions in various other funds.

This information can be found in the Position Authorization section of the document, and in the accompanying Position Request Listing and Narrative (Attachment 1).

A revised Five-Year Forecast, which reflects the Proposed Budget will be provided at the Council Meeting; and later incorporated into the Adopted Budget document.

General Fund
An overview of the General Fund revenues and department budgets are included in Attachment 2.

Additional details can be found in the General Fund Revenue and Expenditure sections of the Proposed Fiscal Year 23/24 Budget document.

Key budgetary highlights are listed below:

Revenues
In Fiscal Year 23/24, revenues, net of one-time receipts, are anticipated to increase by approximately $1.8 million or 6.4% when compared to the Fiscal Year 22/23 Adopted Budget; or $660,000 or 2.2% when compared to the Fiscal year 22/23 Estimated/Amended Budget. The Fiscal Year 23/24 Budget includes conservative growth in most revenue categories, with the addition of a partial year of cannabis revenues. The Fiscal Year 23/24 Proposed Budget does not include any supplemental ARPA funds or unique one-time revenues. Key factors include:

A combined property tax increase of approximately 4% or $357,000, when compared to the Amended Budget.

A full-year of Measure A sales tax revenues, along with a minimal increase based on economic performance. The anticipated growth when compared to the Amended Budget is $393,000.

A partial year or $100,000 in new cannabis tax revenues Transition of Community Development operating grants from the General Fund budget to the Operating Grants Fund budget to facilitate ease of monitoring.

Expenditures
The overall General Fund expenditures are anticipated to increase by $1.05 million or 3.5%, when compared to the prior year Adopted Budget, while operating expenditures are projected to rise by 9.1% or $2.4 million. Some factors related to the increase are listed below:

A $500,000 placeholder for the General Plan, with the final amount adjusted once an updated vendor proposal is received.

Transition of $270,000 in Community Development Department (CDD) grant funded expenditures, with continuing and new CDD grants maintained in the Operating Grants Funds to facilitate ease of monitoring.

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facilitate ease of monitoring.

Funding for a Complete Streets Policy and a Climate Action and Adaptation Plan in the amount of $225,000.

Incorporating a 2% cost of living increase in accordance with the Police Officers Association contract, and a similar estimated increase for other employee groups, which is estimated to be approximately $217,000.

Position additions or reclassifications approved in Fiscal Year 22/23, which includes increases in Recreation Department staffing of approximately $214,000.

Proposed position additions or reclassification adjustments for Fiscal Year 23/24, which also includes additional increases in Recreation Department staffing.

Capital Improvement Transfers of $600,000 for projects; and $150,000 for a Facility Assessment Study.

Decrease in pension obligation bond payments of $811,311, representing the General Fund's share of the debt service attributable to non-safety employees.

Additional details can be found in the General Fund Expenditure section of the budget document, the General Fund Overview included in Attachment 2, and Services, Supplies, and Other Detail sheets in Attachment 3.

Enterprise Funds
The Enterprise Fund sections of the budget document include text information identifying the estimated ending "available" fund balance. The budget has historically reported fund balances to align with the audited financial statements, which are on a full accrual basis and include the value of long-term assets and liabilities. The "available" fund balance represents information on modified accrual or more similar to a cash basis. It takes into consideration cash, accounts receivable, accounts payable, and wages payable in establishing the beginning fund balance; and adds the proposed revenues and expenditures to arrive at a balance that reflects funds that are more readily available for spending.

All Enterprise Funds, with the exception of the Local Water Project, are initially projecting a positive ending Fiscal Year 23/24 fund balance. The Local Water Project is projecting a minor negative fund balance of approximately $60,000; however this represents the first year that the fund is close to operating at a self-sufficient level. A fee study is also underway that will assist in arriving at updated recycled water rates. Based on actual performance at year-end or during the mid-year; a potential true-up of any Local Water Project deficiencies may be brought forward for consideration.

Fiscal Year 22/23 Budget Amendments
The attached ordinance also includes an amendment for the following amendments to the Fiscal Year 22/23 Operating and Capital Improvement Budgets:

General Fund Amendments
Increase to reflect the second disbursement of property tax revenues and one-time revenues.

Adjustments to expenditures to reflect year-end projections.

Other Funds
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Hyperbaric Chamber - Additional donation funding that will align with expenditures.

Local Streets and Roads, CIP Fund, RSTP Fund - Changes in grant or insurance reimbursement revenues to align with projected expenditures; and an adjusted project year-end estimate.

Yount Trust (Permanent Fund) - Administrative adjustment to align interest revenues with the amount transferred to the Yount Income Fund.

CDBG Fund - Reduction in loan expenditures to reflect amounts loaned in the current fiscal year; and provide for loan funding in Fiscal Year 23/24.

Budget Document Information
The Fiscal Year 23/24 Budget incorporates criteria established by the California Society of Municipal Finance Officers (CSMFO) and the Government Finance Officers Association (GFOA). The goal of the criteria is to provide a document that is transparent, easy to read, and provides a comprehensive fiscal, as well as operating plan. The City received the CSMFO Excellence Award and the GFOA Distinguished Budget Award for the Fiscal Year 22/23 Budget. This most recent CSMFO and GFOA Awards, represent the fourth and fifth consecutive years, respectively, that the City has received this honor.

The budget is labeled in draft form to allow for any revisions that may occur as part of the budget presentation. The document may be modified to reflect any updated information provided at the Council Meeting; and the addition of the multi-year forecast, operational metrics that may not be available until the end of the fiscal year, and the addition of appendix items. The appendix or supplementary section of the budget will include reference to the Council requested items, such as leased facility data and grant funding. Modifications may also include non-substantive changes based on the budget review comments received by GFOA or CSMFO.

Due to staffing vacancies and transitions in the Finance Department, the Fiscal Year 23/24 Proposed Budget will be available after 3:00 pm on Friday. The Proposed Budget can be accessed from the following link: Budgets | City of Pacific Grove
This is the first reading of the ordinance. The second reading is schedule for June 21, 2023.

OPTIONS
Approve ordinance
Provide alternate direction
FINANCIAL IMPACT:

The Proposed Fiscal Year 23/24 Budget estimates an ending General Fund balance of $11.3 million.

This is approximately $783,500 above recommended policy levels.

The estimated impact to all other Funds is included in the attached ordinance.

FOCUSED PRIORITY AREA: Not Applicable.

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Attachments
Position Request Listing
General Fund Overview
Details for Services, Supplies, and Other
Budget Adoption Ordinance
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Item No. Type of Change POSITION STATUS ACCT CHANGE IN FTE BUDGETARY IMPACT F 131 0.25 27,206
F 131 (0.25) (45,083)
F 131 (1.00) (122,528)
(1) ADD 0.250 FTE
(2) DELETE 0.250 FTE
(3) RECLASSIFICATION

RECLASSIFICATION

VACANT ACCOUNTING ASSISTANT

SENIOR PROGRAM MANAGER

MANAGEMENT ANALYST
PROGRAM MANAGER F 131 1.00 150,276
-
TOTAL FINANCE DEPARTMENT - 9,871
(4) ADD 0.250 FTE VACANT IT MANAGEMENT ANALYST F 133 0.25 25,317 TOTAL INFORMATION TECHNOLOGY 0.25 $25,317
(5) RECLASSIFICATION DEPUTY CITY CLERK F 121 (1.00) ($110,700) RECLASSIFICATION MANAGEMENT ANALYST F 121 1.00 $115,478 TOTAL CITY MANAGER'S OFFICE - $4,778
(6) RECLASSIFICATION POLICE COMMANDER F 301 (1.00) ($241,401) RECLASSIFICATION DEPUTY CHIEF (a) F 301 1.00 $264,850
TOTAL POLICE DEPARTMENT - $23,449
(a) Increased by 10%
(7) RECLASSIFICATION ADMIN TECH F 421 (0.20) ($22,218)
RECLASSIFICATION MANAGEMENT ANALYST F 421 0.20 $26,765
- $4,547
(8) ADDITIONAL 0.25 FTE RECREATION COORDINATOR - COMMUNITY CENTER F 421 0.25 $14,551 (9) NEW RECREATION COORDINATOR -AQUATICS F 421 1.00 $70,327 TOTAL RECREATION 1.25 $89,425

POSITION REQUEST LISTING
POLICE

RECREATION

GENERAL FUND

FINANCE

INFORMATION TECHNOLOGY

CITY MANAGERS OFFICE
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Item No. Type of Change POSITION STATUS ACCT CHANGE IN FTE BUDGETARY IMPACT

POSITION REQUEST LISTING
(7) RECLASSIFICATION ADMIN TECH F 501 (0.40) ($44,437)
RECLASSIFICATION MANAGEMENT ANALYST F 501 0.40 $53,531
- $9,094
(10) NEW BUILDING MAINTENANCE WORKER - FORESTRY P 0.50 $42,000 (11) RECLASSIFICATION EQUIP MECHANIC F 502 (1.00) ($106,574) RECLASSIFICATION EQUIP MECHANIC, SENIOR F 502 1.00 $113,425 - $6,851
TOTAL PUBLIC WORKS 0.50 57,945
TOTAL GENERAL FUND 2.00 210,785
(7) RECLASSIFICATION ADMIN TECH F 601 (0.40) ($44,437)
RECLASSIFICATION MANAGEMENT ANALYST F 601 0.40 $53,531
TOTAL SEWER FUND - $9,094
(12) RECLASSIFICATION OFFICE ASSISTANT F 611 $7,288
RECLASSIFICATION ADMIN. SPECIALIST (TITLE PENDING HR REVIEW) (a) F 611 ADD 0.250 FTE ADMIN. SPECIALIST (TITLE PENDING HR REVIEW) F 611 0.25 $15,513 (a) Increased by 10%
(13) NEW MAINTENANCE WORKER P 611 0.25 $19,130
TOTAL CEMETERY 0.50 $41,931
(14) NEW LIGHTHOUSE PROGRAM COORDINATOR P 413 0.50 $18,618 (13) NEW MAINTENANCE WORKER P 413 0.25 $19,130

0.75 $37,748
TOTAL NON-GENERAL FUND 1.25 88,773
TOTAL PROPOSED POSITION CHANGES - ALL FUNDS 3.25 299,558

TOTAL LIGHTHOUSE FUND

PUBLIC WORKS
SEWER
Non General Fund

CEMETERY

LIGHTHOUSE
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Position Request Narratives
Finance
Finance Reclassifications and Changes
The individual occupying the full-time Senior Program Manager position has requested to move to a

0.750 position, with a work schedule of four days a week. This provides a reduction in senior departmental management staff. Staff is requesting using the funding from the 0.25 Senior Program Manager position to elevate a Management Analyst to a Program Manager position and increase the FTE of a vacant half-time Accounting Assistant position. This will provide an additional career ladder within the department; and full senior manager coverage in the absence of the Director or the Senior Program Manager. This proposed transition is FTE neutral.

The Department has had difficulties in attracting and retaining qualified staff within this field. The department currently has the following position vacancies: Management Analyst, Accounting Assistant, and a half-time Accounting Assistant. In addition, the newly vacant Management Analyst position oversees the Cemetery administration functions, which is currently staffed with a temporary Office Assistant. The demands within the department have also grown, as a result of increased reporting, financial reconciliation of grants, new accounting standards, and information requests.

Significant time is also expended in training new staff. Supporting these changes will assist in attracting and retaining staff for the department.

Information Technology
Information Technology Management Analyst – Add 0.25 position The current 0.75 Information Technology Management Analyst position is vacant. The demands have increased for professional level IT services, network security, technical assistance at public meetings, and implementation of new software programs. It has been difficult to attract and retain highly qualified staff in this field. Increasing the position by 0.250 FTE will allow the City to recruit for a fulltime position, provide better department and public-facing support; and also assist with succession planning for the Chief Information Officer position.

City Manager’s Office
Reclassify Deputy City Clerk to Management Analyst
The current Deputy City Clerk position is vacant.

The City Manager’s Office is in need of a generalist at the management analyst level. The current classification of Deputy City Clerk limits the support function needed in the CM Office. The Management Analyst would administratively assist the City Manager as needed, oversee social media content and coordination with the current social media vendor; as well as assist the City Clerk with public records requests and record keeping.

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This position would also assist HR with recruitment and employee retention activities. Additional HR programs (continued COVID compliance with CalOSHA, employee engagement and wellness programs) have been added to the unit, as well as an increase to recruitment and retention activities.

Police Department
Reclassify Police Commander to Deputy Chief
The Police Department currently has (1) Police Commander. The Chief of Police is requesting a reclassification and title change from Commander to Deputy Chief. The Commander takes full command of the department in the absence of the Chief and should have a title commensurate with the role. In addition, for succession planning purposes, the Chief is mentoring the Commander to promote to the position of Chief of Police for the Pacific Grove Police Department. This will help provide consistency to the community and department members. CSUMB PD, Monterey PD, Salinas PD, and Seaside PD all have similar titles for their seconds in command. Therefore, it is recommended to upgrade this position classification and title.

Recreation
Recreation Coordinator (Community Center): 0.25 FTE
This position is currently a 30-hour position, housed at the community center to oversee all operations at the center. This person supervises the preschool program, recreation programs and camps, contract instructor programs, and pickleball and tennis courts usage to ensure safe and appropriate recreation programs are provided for the community. This position also supervises Community Center usage for facility rental groups and City functions/trainings. These duties require daily building checks, set up and take down of equipment (tables, chairs, contractor specific equipment) and monitoring of all contractor-led classes and rental groups.

Department benefit: There has been an increased demand for recreation services, recreation programs, contractor-led classes, tennis and pickleball access, and rental requests. To meet these requests, it is imperative to have a 40-hour Recreation Coordinator assigned at the Community Center to oversee all operations, operate the office, and tennis pro shop. It is anticipated that this employee will have a Tuesday – Saturday schedule with flexible hours to accommodate events.

Recreation Coordinator (Sports and Aquatics): 1.00 FTE
This position will develop, implement and program athletic sports and recreation activities for diversified ages and specialized groups and coordinate summer aquatics programming at Stillwell Children’s Pool at Lovers Point. This person will supervise and coordinate recreation staff; schedule use of athletic fields, facilities and swimming activities; and to do related work as required. This position will coordinate with PGUSD for the use of their fields and gyms as applicable to support the necessary facilities needed to properly operate the sporting programs. This position will coordinate all referees, officials, and umpires that will be needed, either employees or contractors, to properly officiate the games. This position will plan, organize, oversee, review and evaluate programs, PGCC 6-7-2023

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activities and the work of staff, related to the provision of summer aquatic activities and programs, and occasional rentals or special events. Assist with scheduling lifeguards, swim instructors and other aquatic personnel; direct aquatic staff in the operation of pool equipment; monitor and report pool maintenance to public works; maintain and update records and assist classes and in-service training.

Department benefits: This position will allow for additional programming resulting in sports leagues for both adults and youth, along with management of the aquatics program, allowing more lessons and open swim. Potential youth programs offered: soccer, basketball, track club, partnership with PG Golf Links for golf program, beach volleyball, tennis. Potential adult programs offered: Basketball, softball, tennis, pickleball.

Public Works
Reclassify Administrative Technician to Management Analyst (1.00 FTE allocated across Public Works, Sewer and Recreation)
This reclassification will bring this employee’s title in alignment with the work performed by the individual. As an Administrative Technician, the person that is currently in the position, is working out of class. She manages the volunteer program, the memorial bench program, and all the Public Works grant reporting requirements. These three programs are all significant and take numerous hours to operate. This is all done on top of her normal duties.

As an Administrative Technician, programs of this size and nature, such as the volunteer program, should be overseen and supervised by a manager. Placing this employee in the correct classification will ensure that she can be assigned these tasks while remaining within the proper classification.

Building Maintenance Worker – Forestry: 0.50 FTE
This half-time position would support the watering, planting, and upkeep of trees on City properties, including all parks and facilities. This includes efforts to increase tree planting on public property and ensure new plantings receive sufficient watering/care to establish roots and thrive. Current staffing levels do not allow for dedicated watering and planting efforts; as a result, watering existing trees is assigned as a rotating task and prioritized based on various incoming work orders from staff and residents. Authorizing a dedicated half-time employee will allow the City to place emphasis on improving the declining tree canopy via concerted efforts to plant, care for, and retain street, park, and City facility trees. In down times when watering is completed, this employee will focus on beautification and weeding of the planted areas in the business district and high-traffic areas.

Reclassify Equipment Mechanic to Equipment Mechanic, Senior The City's mechanical department oversees and maintains 100+ pieces of rolling stock. The organization, scheduling, and documentation that is required to manage the shop is significant.

This reclassification will create a level of supervision in the mechanical department. The City has recently hired a new mechanic and to promote our long-term mechanic to a senior mechanic will grant opportunities for employee management, work delegation, trainings, create a hierarchy, and promote accountability within the operations of the shop.

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Cemetery
Reclassify Office Assistant to Administrative Specialist (Title Pending HR Review) The duties associated with the Cemetery Office Assistant have increased in size and responsibility. This position is required to show sites to prospective clients and families, assist with arrangements, file compliance paperwork, and respond to multiple inquiries. Several of these responsibilities are outside of the scope of an Office Assistant. In addition, some administrative functions that were previously handled by Paul Mortuary at the Little Chapel have transitioned to the El Carmelo Cemetery. This includes processing payments or providing additional communication and coordination with the families. The Cemetery has also implemented a new software program that has helped mainstream the processes and procedures in the Cemetery; however, there is still a need to evaluate some of the imported information, as well as perform additional data entry. This position will also assist the Management Analyst in coordinating with Information Technology on any updates to the GIS Mapping system. The mapping component, which is integrated with the new Cemetery software system, is planned to provide the public with an online portal to find their loved ones instantly while visiting the cemetery or doing research.

The Cemetery Office Assistant position is currently vacant. The reclassification of this position, as well as the addition of a 0.25 FTE will create a full-time position. This will assist in attracting and retaining an employee to staff the Cemetery administrative office.

Lighthouse
Lighthouse Docent Program Coordinator: 0.50 FTE
The Point Pinos Lighthouse, the oldest continuously operational lighthouse on the west coast, serves as an important historical and recreational asset for our community and receives thousands of visitors annually. All support activities for onsite tours are managed by one (1) part-time employee, the current Lighthouse Docent Program Coordinator. Tasks include training, education, management and scheduling of the approximately 36 volunteer docents. The current Lighthouse Docent Coordinator has a wealth of knowledge relating to the lighthouse history and the current lighthouse operations.

It is vital that this knowledge be shared, current processes be documented, and redundancy be instilled. Moreover, this additional part-time Docent Coordinator, would allow the city opportunities to improve, expand and implement additional community programs and educational opportunities at the Lighthouse (such as school field trip programs, online educational opportunities. advertising efforts, docent recruitment and more).

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FY 22/23 Adopted FY 22/23 Amended FY 23.24 Proposed
Difference from
Amended
Beginning Fund Balance $ 12,010,279 $ 12,010,279 $ 12,174,972 Revenues
Property Taxes $ 8,840,000 $ 9,252,000 $ 9,609,000 $ 357,000 (1) TOT and Licenses 5,962,000 6,482,000 6,562,000 80,000
Sales and Use Tax 5,616,000 5,564,000 5,957,000 393,000 (2) Franchise and Utility User Taxes 3,475,000 3,520,000 3,590,000 70,000 Business Licenses 322,000 365,000 370,000 5,000
Cannabis Tax - - 100,000 100,000 (3)
Other Taxes 237,000 176,000 176,000 -
License, permits, and impact fees 1,045,000 987,000 838,000 (149,000) (4) Intergovernmental Revenues 292,382 401,000 58,000 (343,000) (5) Charges for Services 1,928,000 2,061,000 2,072,000 11,000 Fines and Forfeitures 49,000 106,000 125,000 19,000
Interest, rents, and concessions 310,000 378,000 435,000 57,000 Other revenues 1,503,737 2,186,000 746,000 (1,440,000) (6) Other revenues - ARPA 800,000 800,000 - (800,000) (7)
Transfers - - - -
$ 30,380,119 $ 32,278,000 $ 30,638,000 $ (1,640,000)
Expenditures - - - -
Departments
City Council $ 385,227 $ 490,331 $ 485,998 (4,333)
City Manager 1,230,107 1,223,495 1,295,545 72,050 (8)
Economic Development 124,833 360,177 369,025 8,848
City Attorney 762,100 711,100 821,100 110,000 (9)
Finance 1,392,325 1,443,702 1,374,546 (69,156)
Information Systems 870,666 874,389 975,429 101,040 (10) Community Development 2,813,339 3,094,369 3,022,491 (71,878) Police 7,928,629 7,925,586 8,359,887 434,301 (11)
Fire 4,246,200 4,365,373 4,403,000 37,627
Public Works 4,239,165 4,256,703 4,963,544 706,841 (12) Library 1,125,728 1,116,332 1,159,335 43,003
Recreation 920,638 905,065 1,189,769 284,704 (13)
Museum 314,500 325,500 337,400 11,900
Capital Outlay 145,000 1,244,221 215,000 (1,029,221) (14) Capital Project Transfers 575,000 588,000 750,000 162,000 Debt Service 2,237,415 2,239,777 1,428,466 (811,311) (15) Interfund Transfers 1,100,737 949,187 314,000 (635,187) (16) Total $ 30,411,609 $ 32,113,307 $ 31,464,535 $ (648,772) Net Difference $ (31,490) $ 164,693 $ (826,535) $ (991,228) Estimated Ending Fund Balance $ 11,978,789 $ 12,174,972 $ 11,348,437 $ (991,228) Reserve Calculation $ -
Expenditures applicable to policy $ 30,185,535
Policy percentage - 35% $ 10,564,937
Amount above/(below) policy levels $ 783,500
(2) Reflects a full year of Measure A revenues and a minimal increase, while FY 22/23 included 3/4 year of Measure A revenues. (3) Includes a partial year of estimated taxes generated by cannabis sales. (4) The FY 22/23 revenues include a substantial building permit receipt, the FY 23/24 projection aligns with estimated building Draft General Fund Overview (Amended Includes Pending Budget Ordinance) Notes:
(1) Projected increase in combined property taxes of approximately 4%.

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contract services and on-going fees.
(5) Community Development grants were included in the FY 22/23 Intergovernmental revenues. Due to increased funding, these grants were moved to the Operating Grants Fund in FY 23/24 for ease of tracking and annual comparability. (6) The FY 22/23 amounts included unique water entitlement revenues of $725,187, as well as additional one-time revenues. (7) In FY 23/24, all ARPA funds have been assigned or retained within the ARPA Fund. No supplementary funds are needed. (8) Additional public information and communication services, as well as a full-year of staffed positions. (9) City Attorney fees and specialized legal services; with amounts included for changes in FY 22/23 budgetary estimates. (10) A full-year with an additional 0.25 IT Support Specialist, proposed staffing increase of a vacant Management Analyst position, on-going document management system licensing fees, new HR Performance Evaluation software, new GASB 96 software. (11) Negotiated POA increases of 2% for $70,000, approved reclassifications and an increase in a half-time CSO of $85,780; pending new position reclass at $23,449, step increases, rising pension costs, and prior year position vacancies (12) Key items include Complete Streets Policy at $125,000, Climate Action and Adaptation Plan of $100,000, increased street, forestry, and related contract services $207,000; building repair increase of $50,000, and staffing changes at $57,945. (13) Addition of new positions that were approved at mid-year, as well as pending new positions (14) The FY 22/23 budget included a fire engine for $969,000, while FY 23/24 includes a PW vehicle, security equipment, light poles, and server infrastructure
(15) In FY 23/24 the pension obligation bond was reduced to reflect the payment of the non-safety portion of the debt. (16) In FY 22/23, a transfer of $725,187 to the Local Water Project was included in the amount. FY 23/24 only reflects the amount needed to supplement the Public Safety Augmentation Fund for 9-1-1 Center costs.

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DEPARTMENTS, GENERAL FUND: SERVICES AND SUPPLIES

CITY COUNCIL, CITY MANAGER, ECON DEVELOPMENT, ADMINISTRATIVE SERVICES, COMMUNITY DEVELOPMENT, POLICE, LIBRARY, PUBLIC WORKS, RECREATION

DEPARTMENT ACCOUNT TITLE
FY 23/24

RECOMMENDED NOTE DESCRIPTION NOTE AMOUNT

CITY COUNCIL
10 - CITY COUNCIL 5201 REGULAR CITY COUN CONTRACT SERVICES 65,000 - 10 - CITY COUNCIL 5201 REGULAR CITY COUN CONTRACT SERVICES - MISC CONTRACT SERVICES, MUNICIPAL CODE PUBLISHING - 10 - CITY COUNCIL 5202 REGULAR CITY COUN PROF/CONSULTANT S 80,000 - 10 - CITY COUNCIL 5202 REGULAR CITY COUN PROF/CONSULTANT S - CSI HR CONSULTING SERVICES 20,000 10 - CITY COUNCIL 5202 REGULAR CITY COUN PROF/CONSULTANT S - MISC CONSULTING SERVICES 10,000 10 - CITY COUNCIL 5202 REGULAR CITY COUN PROF/CONSULTANT S - RENNE PUBLIC MANAGEMENT GROUP 50,000 10 - CITY COUNCIL 5205 REGULAR CITY COUN LEGAL SERVICES 175,000 MISCELLANEOUS LEGAL SERVICES AND ON-GOING LITIGATION - 10 - CITY COUNCIL 5211 REGULAR CITY COUN POSTAGE 1,928 - 10 - CITY COUNCIL 5215 REGULAR CITY COUN MEETING/TRAINING/ 10,000 - 10 - CITY COUNCIL 5215 REGULAR CITY COUN MEETING/TRAINING/ - LEAGUE OF CA MEETINGS/CONF, TRAINING - 10 - CITY COUNCIL 5216 REGULAR CITY COUN ATTENDANCE COSTS 2,000 - 10 - CITY COUNCIL 5216 REGULAR CITY COUN ATTENDANCE COSTS PG CHAMBER LUNCH, OTHER - 10 - CITY COUNCIL 5217 REGULAR CITY COUN TRAVEL, MEAL COST 200 - 10 - CITY COUNCIL 5221 REGULAR CITY COUN ADVERTISING 5,000 - 10 - CITY COUNCIL 5221 REGULAR CITY COUN ADVERTISING - PUBLIC NOTICES - 10 - CITY COUNCIL 5222 REGULAR CITY COUN UTILITIES 1,575 - 10 - CITY COUNCIL 5225 REGULAR CITY COUN OPERATING LEASES/ 150 - 10 - CITY COUNCIL 5261 REGULAR CITY COUN SUBSCRIPTIONS, ME 84,000 - 10 - CITY COUNCIL 5261 REGULAR CITY COUN SUBSCRIPTIONS, ME - MBAY AIR 7,500 10 - CITY COUNCIL 5261 REGULAR CITY COUN SUBSCRIPTIONS, ME - TAMC 5,000 10 - CITY COUNCIL 5261 REGULAR CITY COUN SUBSCRIPTIONS, ME - UNITED WAY 5,000 10 - CITY COUNCIL 5261 REGULAR CITY COUN SUBSCRIPTIONS, ME - ASSOC OF MONTEREY BAY GOVERNMENTS (AMBAG) 4,000 10 - CITY COUNCIL 5261 REGULAR CITY COUN SUBSCRIPTIONS, ME - LEAGUE OF CA CITIES 7,500 10 - CITY COUNCIL 5261 REGULAR CITY COUN SUBSCRIPTIONS, ME - GATHERING FOR WOMEN 16,000 10 - CITY COUNCIL 5261 REGULAR CITY COUN SUBSCRIPTIONS, ME - COMMUNITY HUMAN SERVICES 20,000 10 - CITY COUNCIL 5261 REGULAR CITY COUN SUBSCRIPTIONS, ME - RACE FORWARD 1,000 10 - CITY COUNCIL 5261 REGULAR CITY COUN SUBSCRIPTIONS, ME - LAFCO 16,000 10 - CITY COUNCIL 5261 REGULAR CITY COUN SUBSCRIPTIONS, ME - MONTEREY COUNTY MAYORS ASSOCIATION 2,000 10 - CITY COUNCIL 5291 REGULAR CITY COUN MISC. DEPT EXPENS 5,000 - 10 - CITY COUNCIL 5230 REGULAR CITY COUN INTERNAL SERVICE 9,000 - 10 - CITY COUNCIL 5301 REGULAR CITY COUN OFFICE SUPPLIES 250 - 10 - CITY COUNCIL 5303 REGULAR CITY COUN BOOKS, PRINTED MA 500 - 10 - CITY COUNCIL 5306 REGULAR CITY COUN OFFICE EQUIPMENT 100 - TOTAL CITY COUNCIL 439,703
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DEPARTMENTS, GENERAL FUND: SERVICES AND SUPPLIES

CITY COUNCIL, CITY MANAGER, ECON DEVELOPMENT, ADMINISTRATIVE SERVICES, COMMUNITY DEVELOPMENT, POLICE, LIBRARY, PUBLIC WORKS, RECREATION

DEPARTMENT ACCOUNT TITLE
FY 23/24

RECOMMENDED NOTE DESCRIPTION NOTE AMOUNT

CITY MANAGER
12 - CITY MANAGER 5221 CITY MANAGER OPER ADVERTISING 2,500 12 - CITY MANAGER 5216 CITY MANAGER OPER ATTENDANCE COSTS 4,000 12 - CITY MANAGER 5303 CITY MANAGER OPER BOOKS, PRINTED MA 500 12 - CITY MANAGER 5201 CITY MANAGER OPER CONTRACT SERVICES 60,000 12 - CITY MANAGER 5201 CITY MANAGER OPER CONTRACT SERVICES - MISCELLANEOUS CONTRACTS 12 - CITY MANAGER 5224 CITY MANAGER OPER EQUIP REPAIR, MAI 400 12 - CITY MANAGER 5237 CITY MANAGER OPER HR CONSULTANT 30,000 12 - CITY MANAGER 5237 CITY MANAGER OPER HR CONSULTANT - SOCIAL MEDIA TRAINING 12 - CITY MANAGER 5237 CITY MANAGER OPER HR CONSULTANT - EXECUTIVE TRAINING 12 - CITY MANAGER 5237 CITY MANAGER OPER HR CONSULTANT - ANNUAL SALARY SURVEY 12 - CITY MANAGER 5236 CITY MANAGER OPER HR PROGRAMS 34,000 12 - CITY MANAGER 5236 CITY MANAGER OPER HR PROGRAMS - RECRUITMENT AND RETENTION - VARIOUS PROVISIONS 12 - CITY MANAGER 5236 CITY MANAGER OPER HR PROGRAMS - RECRUITMENT ADS 12 - CITY MANAGER 5236 CITY MANAGER OPER HR PROGRAMS - EE ANNUAL TRAINING DAY 12 - CITY MANAGER 5236 CITY MANAGER OPER HR PROGRAMS - EE APPRECIATION 12 - CITY MANAGER 5236 CITY MANAGER OPER HR PROGRAMS - EE MONTHLY ENGAGEMENT EVENTS 12 - CITY MANAGER 5236 CITY MANAGER OPER HR PROGRAMS - EE PHYSCIAL FITNESS ASSESSMENTS 12 - CITY MANAGER 5236 CITY MANAGER OPER HR PROGRAMS - OPEN ENROLLMENT 12 - CITY MANAGER 5236 CITY MANAGER OPER HR PROGRAMS - LCW TRAINING CONSORTIUM 12 - CITY MANAGER 5236 CITY MANAGER OPER HR PROGRAMS - EE HEALTH & WELLNESS PROGRAMS 12 - CITY MANAGER 5230 CITY MANAGER OPER INTERNAL SERVICE 41,000 12 - CITY MANAGER 5205 CITY MANAGER OPER LEGAL SERVICES 80,000 12 - CITY MANAGER 5205 CITY MANAGER OPER LEGAL SERVICES - NEGOTIATIONS 12 - CITY MANAGER 5205 CITY MANAGER OPER LEGAL SERVICES - LCW EMPLOYEMENT LEGAL ADVICE 12 - CITY MANAGER 5205 CITY MANAGER OPER LEGAL SERVICES - UNFORESEEN INVESTIGATIONS 12 - CITY MANAGER 5215 CITY MANAGER OPER MEETING/TRAINING/ 17,000 12 - CITY MANAGER 5215 CITY MANAGER OPER MEETING/TRAINING/ - TRAINING/EDU FOR CM DEPT 12 - CITY MANAGER 5215 CITY MANAGER OPER MEETING/TRAINING/ - REQUIRED LEGAL/COMPLIANCE UPDATES FOR CITY CLERK AND HR 12 - CITY MANAGER 5215 CITY MANAGER OPER MEETING/TRAINING/ - ICMA OR LEAGUE OF CA CITIES CONFERENCE FOR CM 12 - CITY MANAGER 5215 CITY MANAGER OPER MEETING/TRAINING/ - DEI TRAINING FOR DEI COORDINATOR 12 - CITY MANAGER 5291 CITY MANAGER OPER MISC. DEPT EXPENS 5,500 12 - CITY MANAGER 5306 CITY MANAGER OPER OFFICE EQUIPMENT 1,000 12 - CITY MANAGER 5301 CITY MANAGER OPER OFFICE SUPPLIES 1,500 12 - CITY MANAGER 5225 CITY MANAGER OPER OPERATING LEASES/ 5,500 12 - CITY MANAGER 5309 CITY MANAGER OPER OTHER SUPPLIES 200 12 - CITY MANAGER 5211 CITY MANAGER OPER POSTAGE 200
12 - CITY MANAGER 5202 CITY MANAGER OPER PROF/CONSULTANT S 20,000 12 - CITY MANAGER 5202 CITY MANAGER OPER PROF/CONSULTANT S - CSI HR CONSULTING 12 - CITY MANAGER 5601 CITY MANAGER OPER SPECIAL PROGRAMS 70,000 12 - CITY MANAGER 5601 CITY MANAGER OPER SPECIAL PROGRAMS - PIO AND COMMUNICATION SERVICES, TRIPEPI SMITH 12 - CITY MANAGER 5261 CITY MANAGER OPER SUBSCRIPTIONS, ME 3,200 12 - CITY MANAGER 5212 CITY MANAGER OPER TELEPHONE 1,000 12 - CITY MANAGER 5217 CITY MANAGER OPER TRAVEL, MEAL COST 1,500 12 - CITY MANAGER 5238 CITY MANAGER OPER TUITION REIMBURSE 1,500 12 - CITY MANAGER 5238 CITY MANAGER OPER TUITION REIMBURSE - MEA TUITION REIMBURSEMENT PROGRAM 12 - CITY MANAGER 5222 CITY MANAGER OPER UTILITIES 3,500 TOTAL CITY MANAGER'S DEPARTMENT 384,000
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DEPARTMENTS, GENERAL FUND: SERVICES AND SUPPLIES

CITY COUNCIL, CITY MANAGER, ECON DEVELOPMENT, ADMINISTRATIVE SERVICES, COMMUNITY DEVELOPMENT, POLICE, LIBRARY, PUBLIC WORKS, RECREATION

DEPARTMENT ACCOUNT TITLE
FY 23/24

RECOMMENDED NOTE DESCRIPTION NOTE AMOUNT

ECONOMIC DEVELOPMENT
12 - ECONOMIC DEVELOPMENT 5201 ECONOMIC DEVELOPM CONTRACT SERVICES 39,999 - 12 - ECONOMIC DEVELOPMENT 5201 ECONOMIC DEVELOPM CONTRACT SERVICES - HDL - 12 - ECONOMIC DEVELOPMENT 5471 ECONOMIC DEVELOPM EDC CONTRIBUTION 39,900 - 12 - ECONOMIC DEVELOPMENT 5471 ECONOMIC DEVELOPM EDC CONTRIBUTION - EDC FUNDS - 12 - ECONOMIC DEVELOPMENT 5202 ECONOMIC DEVELOPM PROF/CONSULTANT S 26,250 - 12 - ECONOMIC DEVELOPMENT 5601 ECONOMIC DEVELOPM SPECIAL PROGRAMS 25,000 - 12 - ECONOMIC DEVELOPMENT 5601 ECONOMIC DEVELOPM SPECIAL PROGRAMS - FACADE PROGRAM - 12 - ECONOMIC DEVELOPMENT 5261 ECONOMIC DEVELOPM SUBSCRIPTIONS, ME 164,325 - 12 - ECONOMIC DEVELOPMENT 5261 ECONOMIC DEVELOPM SUBSCRIPTIONS, ME - MCCVB 160,825 12 - ECONOMIC DEVELOPMENT 5261 ECONOMIC DEVELOPM SUBSCRIPTIONS, ME - MONTEREY BUSINESS COUNCIL 500 12 - ECONOMIC DEVELOPMENT 5261 ECONOMIC DEVELOPM SUBSCRIPTIONS, ME - MONTEREY BAY ECONOMIC PARTNERSHIP 3,000 TOTAL ECONOMIC DEVELOPMENT 295,474

FINANCE
13 - FINANCE 5221 FINANCE & ACCOUNT ADVERTISING 2,000 - 13 - FINANCE 5213 FINANCE & ACCOUNT BANK FEES 46,000 -
13 - FINANCE 5213 FINANCE & ACCOUNT BANK FEES - CLIENT ANALYSIS STATEMENT BANK FEES AT 1900 X 12 (ROUND) 23,000 13 - FINANCE 5213 FINANCE & ACCOUNT BANK FEES - HDL BANKING ASSOCIATED FEES 3,000 13 - FINANCE 5213 FINANCE & ACCOUNT BANK FEES - MERCHANT TRANSACTION FEES 18,000 13 - FINANCE 5213 FINANCE & ACCOUNT BANK FEES - MISC FEES 2,000 13 - FINANCE 5303 FINANCE & ACCOUNT BOOKS, PRINTED MA 4,000 13 - FINANCE 5303 FINANCE & ACCOUNT BOOKS, PRINTED MA - BUDGET PRINTING 13 - FINANCE 5303 FINANCE & ACCOUNT BOOKS, PRINTED MA - CAFR AWARD 13 - FINANCE 5303 FINANCE & ACCOUNT BOOKS, PRINTED MA - BUDGET AWARD PLAQUE 13 - FINANCE 5303 FINANCE & ACCOUNT BOOKS, PRINTED MA - GASB UPDATES (BLUE BOOK, CAPITAL ASSETS, ETC) 13 - FINANCE 5303 FINANCE & ACCOUNT BOOKS, PRINTED MA - AWARD APPLICATIONS 13 - FINANCE 5201 FINANCE & ACCOUNT CONTRACT SERVICES 187,000 13 - FINANCE 5201 FINANCE & ACCOUNT CONTRACT SERVICES - HDL SERVICES - TOT, BUSINESS LICENSE, AND SALES TAX 60,000 13 - FINANCE 5201 FINANCE & ACCOUNT CONTRACT SERVICES - ADT CAMERA MONITORING SERVICES 4,000 13 - FINANCE 5201 FINANCE & ACCOUNT CONTRACT SERVICES - GASB 68/GASB 75 REPORT 4,000 13 - FINANCE 5201 FINANCE & ACCOUNT CONTRACT SERVICES - COIN PICKUP 3,000 13 - FINANCE 5201 FINANCE & ACCOUNT CONTRACT SERVICES - SUPPLEMENTAL CAFR STATS 3,000 13 - FINANCE 5201 FINANCE & ACCOUNT CONTRACT SERVICES - OPENGOV/CLEARGOV, CLEAR PLAN, DIGITAL BUDGET BOOK 18,000 13 - FINANCE 5201 FINANCE & ACCOUNT CONTRACT SERVICES - MISC: WATER, COPIER CHARGES 5,000 13 - FINANCE 5201 FINANCE & ACCOUNT CONTRACT SERVICES - AUDIT SERVICES 65,000 13 - FINANCE 5201 FINANCE & ACCOUNT CONTRACT SERVICES - POTENTIAL TEMP. STAFFING FOR RECRUITMENT PERIOD, ASSISTANCE 25,000 13 - FINANCE 5230 FINANCE & ACCOUNT INTERNAL SERVICE 50,000 13 - FINANCE 5205 FINANCE & ACCOUNT LEGAL SERVICES 2,500 13 - FINANCE 5215 FINANCE & ACCOUNT MEETING/TRAINING/ 16,000 13 - FINANCE 5215 FINANCE & ACCOUNT MEETING/TRAINING/ - COMPLIANCE, TECHNICAL UPDATES, TRAININGS, WEBINARS, OR CONFERENCES 13 - FINANCE 5215 FINANCE & ACCOUNT MEETING/TRAINING/ - DIRECTOR, FINANCE MGR, MGMT ANALYST, ACCOUNTANT, TECHNICAL STAFF 13 - FINANCE 5291 FINANCE & ACCOUNT MISC. DEPT EXPENS 6,000 13 - FINANCE 5306 FINANCE & ACCOUNT OFFICE EQUIPMENT 5,000 13 - FINANCE 5301 FINANCE & ACCOUNT OFFICE SUPPLIES 9,000 13 - FINANCE 5225 FINANCE & ACCOUNT OPERATING LEASES/ 8,000 13 - FINANCE 5211 FINANCE & ACCOUNT POSTAGE 3,000
13 - FINANCE 5202 FINANCE & ACCOUNT PROF/CONSULTANT S 26,000 13 - FINANCE 5202 FINANCE & ACCOUNT PROF/CONSULTANT S - IMPLEMENTATION ASSISTANCE WITH GASB 96 ACCOUNTING STANDARD 13 - FINANCE 5261 FINANCE & ACCOUNT SUBSCRIPTIONS, ME 1,000 13 - FINANCE 5222 FINANCE & ACCOUNT UTILITIES 15,000
TOTAL FINANCE 380,500
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DEPARTMENTS, GENERAL FUND: SERVICES AND SUPPLIES

CITY COUNCIL, CITY MANAGER, ECON DEVELOPMENT, ADMINISTRATIVE SERVICES, COMMUNITY DEVELOPMENT, POLICE, LIBRARY, PUBLIC WORKS, RECREATION

DEPARTMENT ACCOUNT TITLE
FY 23/24

RECOMMENDED NOTE DESCRIPTION NOTE AMOUNT

INFORMATION SERVICES
13 - INFORMATION SERVICES 5303 INFORMATION SERVI BOOKS, PRINTED MA 300 13 - INFORMATION SERVICES 5303 INFORMATION SERVI BOOKS, PRINTED MA - MISC 13 - INFORMATION SERVICES 5307 INFORMATION SERVI COMPUTER HARDWARE 39,000 13 - INFORMATION SERVICES 5307 INFORMATION SERVI COMPUTER HARDWARE - PRINTER REFRESH 4,000 13 - INFORMATION SERVICES 5307 INFORMATION SERVI COMPUTER HARDWARE - COMPUTER ASSET REPLACEMENT 35,000 13 - INFORMATION SERVICES 5201 INFORMATION SERVI CONTRACT SERVICES 123,136 - 13 - INFORMATION SERVICES 5201 INFORMATION SERVI CONTRACT SERVICES - NETWORK SUPPORT - GENERAL 10,000 13 - INFORMATION SERVICES 5201 INFORMATION SERVI CONTRACT SERVICES - AFTERHOURS AND VACATION 12,000 13 - INFORMATION SERVICES 5201 INFORMATION SERVI CONTRACT SERVICES - LOW VOLTAGE CABLE SUPPORT 8,000 13 - INFORMATION SERVICES 5201 INFORMATION SERVI CONTRACT SERVICES - GIS SERVICES - PIE SERVICES 25,000 13 - INFORMATION SERVICES 5201 INFORMATION SERVI CONTRACT SERVICES - GIS MASTERPLAN IMPLEMENTATION - THIRD PHASE 39,000 13 - INFORMATION SERVICES 5201 INFORMATION SERVI CONTRACT SERVICES - WEBSITE HOSTING MAINTENANCE AND SUPPORT 10,000 13 - INFORMATION SERVICES 5201 INFORMATION SERVI CONTRACT SERVICES - PHONE SYSTEM MAINTENANCE & SUPPORT 12,000 13 - INFORMATION SERVICES 5201 INFORMATION SERVI CONTRACT SERVICES - NEGOV IMPLEMENTATION FOR PERFORMANCE EVALUATIONS 7,136 13 - INFORMATION SERVICES 5206 INFORMATION SERVI DATA, COMMUNICATI 26,000 - 13 - INFORMATION SERVICES 5206 INFORMATION SERVI DATA, COMMUNICATI - INTERNET FOR SITES 26,000 13 - INFORMATION SERVICES 5239 INFORMATION SERVI DEPT APPLICATION 132,200 - 13 - INFORMATION SERVICES 5239 INFORMATION SERVI DEPT APPLICATION - CITIZEN REQUEST MANAGEMENT 9,150 13 - INFORMATION SERVICES 5239 INFORMATION SERVI DEPT APPLICATION - ESRI GIS LICENSING 12,500 13 - INFORMATION SERVICES 5239 INFORMATION SERVI DEPT APPLICATION - AGENDA MANAGEMENT SYSTEM SUPPORT/ LICENSING 13,600 13 - INFORMATION SERVICES 5239 INFORMATION SERVI DEPT APPLICATION - RECREATION MGMT SYSTEM SUPPORT / LICENSING 8,000 13 - INFORMATION SERVICES 5239 INFORMATION SERVI DEPT APPLICATION - NEOGOV HR SOFTWARE 5,600 13 - INFORMATION SERVICES 5239 INFORMATION SERVI DEPT APPLICATION - NETFILE - E-FILING & FORM 700 4,600 13 - INFORMATION SERVICES 5239 INFORMATION SERVI DEPT APPLICATION - ZENCITY 40,000 13 - INFORMATION SERVICES 5239 INFORMATION SERVI DEPT APPLICATION - LASERFICHE - DOCUMENT MANAGEMENT SOFTWARE 25,750 13 - INFORMATION SERVICES 5239 INFORMATION SERVI DEPT APPLICATION - DEBTBOOK SOFTWARE FOR FINANCE 13,000 13 - INFORMATION SERVICES 5224 INFORMATION SERVI EQUIP REPAIR, MAI 10,000 - 13 - INFORMATION SERVICES 5224 INFORMATION SERVI EQUIP REPAIR, MAI - MISC. EQUIP., REPAIR, AND SUPPORT RELATED PURCHASES 10,000 13 - INFORMATION SERVICES 5230 INFORMATION SERVI INTERNAL SERVICE 24,000 - 13 - INFORMATION SERVICES 5207 INFORMATION SERVI MAINTENANCE SERVI 16,000 - 13 - INFORMATION SERVICES 5207 INFORMATION SERVI MAINTENANCE SERVI - NETWORK EQUIPMENT MAINTENANCE 5,000 13 - INFORMATION SERVICES 5207 INFORMATION SERVI MAINTENANCE SERVI - PHONE EQUIPMENT MAINTENANCE 5,000 13 - INFORMATION SERVICES 5207 INFORMATION SERVI MAINTENANCE SERVI - UPS MAINTENANCE 3,000 13 - INFORMATION SERVICES 5207 INFORMATION SERVI MAINTENANCE SERVI - HP SERVERS & STORAGE MAINTENANCE SUPPORT 3,000 13 - INFORMATION SERVICES 5215 INFORMATION SERVI MEETING/TRAINING/ 17,000 - 13 - INFORMATION SERVICES 5215 INFORMATION SERVI MEETING/TRAINING/ - GIS MASTER PLAN TRAINING, CONFERENCES, ADMIN. TRAINING 13,500 13 - INFORMATION SERVICES 5215 INFORMATION SERVI MEETING/TRAINING/ - MICROSOFT 365 & OTHER TRAINING FOR ALL CITY STAFF 3,500 13 - INFORMATION SERVICES 5306 INFORMATION SERVI OFFICE EQUIPMENT 2,500 - 13 - INFORMATION SERVICES 5306 INFORMATION SERVI OFFICE EQUIPMENT - TOOLS 1,500 13 - INFORMATION SERVICES 5306 INFORMATION SERVI OFFICE EQUIPMENT - EQUIPMENT CART 500 13 - INFORMATION SERVICES 5306 INFORMATION SERVI OFFICE EQUIPMENT - STORAGE SHELFS AND RACKS 500 13 - INFORMATION SERVICES 5301 INFORMATION SERVI OFFICE SUPPLIES 1,000 - 13 - INFORMATION SERVICES 5211 INFORMATION SERVI POSTAGE 200 - 13 - INFORMATION SERVICES 5229 INFORMATION SERVI SOFTWARE LICENSE 99,500 - 13 - INFORMATION SERVICES 5229 INFORMATION SERVI SOFTWARE LICENSE - MICROSOFT 365 32,000 13 - INFORMATION SERVICES 5229 INFORMATION SERVI SOFTWARE LICENSE - VEEAM - CLOUD BACKUPS 5,000 13 - INFORMATION SERVICES 5229 INFORMATION SERVI SOFTWARE LICENSE - WINDOWS LICENSING 7,000 13 - INFORMATION SERVICES 5229 INFORMATION SERVI SOFTWARE LICENSE - WINDOWS 2019 SERVER LICENSING 7,000 13 - INFORMATION SERVICES 5229 INFORMATION SERVI SOFTWARE LICENSE - ENDPOINT SECURITY SOFTWARE 15,000 13 - INFORMATION SERVICES 5229 INFORMATION SERVI SOFTWARE LICENSE - DOCUSIGN 5,000 13 - INFORMATION SERVICES 5229 INFORMATION SERVI SOFTWARE LICENSE - SYSTEMS MANAGEMENT, HELPDESK, AND IMAGING SOFTWARE 5,000 13 - INFORMATION SERVICES 5229 INFORMATION SERVI SOFTWARE LICENSE - MISC. SOFTWARE TOOLS & UTILITIES 1,500 13 - INFORMATION SERVICES 5229 INFORMATION SERVI SOFTWARE LICENSE - VMWARE - VIRTUALIZATION SOFTWARE 2,000 13 - INFORMATION SERVICES 5229 INFORMATION SERVI SOFTWARE LICENSE - ZOOM - VIRTUAL MEETINGS SOFTWARE 5,000 13 - INFORMATION SERVICES 5229 INFORMATION SERVI SOFTWARE LICENSE - NETWORK MONITORING SOFTWARE 15,000 PGCC 6-7-2023

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DEPARTMENTS, GENERAL FUND: SERVICES AND SUPPLIES

CITY COUNCIL, CITY MANAGER, ECON DEVELOPMENT, ADMINISTRATIVE SERVICES, COMMUNITY DEVELOPMENT, POLICE, LIBRARY, PUBLIC WORKS, RECREATION

DEPARTMENT ACCOUNT TITLE
FY 23/24

RECOMMENDED NOTE DESCRIPTION NOTE AMOUNT
13 - INFORMATION SERVICES 5261 INFORMATION SERVI SUBSCRIPTIONS, ME 2,700 - 13 - INFORMATION SERVICES 5261 INFORMATION SERVI SUBSCRIPTIONS, ME - MISAC MEMBERSHIP, 2 STAFF @ 260 EACH 520 13 - INFORMATION SERVICES 5261 INFORMATION SERVI SUBSCRIPTIONS, ME - QUICKSTART 1,560 13 - INFORMATION SERVICES 5261 INFORMATION SERVI SUBSCRIPTIONS, ME - AMAZON 120 13 - INFORMATION SERVICES 5261 INFORMATION SERVI SUBSCRIPTIONS, ME - LINKEDIN LEARNING 500 13 - INFORMATION SERVICES 5212 INFORMATION SERVI TELEPHONE 30,000 - 13 - INFORMATION SERVICES 5212 INFORMATION SERVI TELEPHONE - POTS, TRUNKS, DID LINES; CELL PHONE EQUIP. & SERVICES 30,000 13 - INFORMATION SERVICES 5217 INFORMATION SERVI TRAVEL, MEAL COST 1,500 - 13 - INFORMATION SERVICES 5217 INFORMATION SERVI TRAVEL, MEAL COST - MISAC, ESRI, OR GARTNER ANNUAL CONFERENCE - TOTAL INFORMATION SERVICES 525,036

COMMUNITY DEVELOPMENT
20 - COMMUNITY DEVELOPMENT 5201 PLANNING & BUILDI CONTRACT SERVICES 928,000 - 20 - COMMUNITY DEVELOPMENT 5201 PLANNING & BUILDI CONTRACT SERVICES - 4LEAF CONTRACT - 20 - COMMUNITY DEVELOPMENT 5202 PLANNING & BUILDI PROF/CONSULTANT S 648,000 - 20 - COMMUNITY DEVELOPMENT 5202 PLANNING & BUILDI PROF/CONSULTANT S - CEQA CONSULTANTS - RINCON PEER REVIEW ENV DOCS 20,000 20 - COMMUNITY DEVELOPMENT 5202 PLANNING & BUILDI PROF/CONSULTANT S - RINCON GEN PLAN UPDATE (PLACEHOLDER FOR PENDING ADJUSTMENT) 500,000 20 - COMMUNITY DEVELOPMENT 5202 PLANNING & BUILDI PROF/CONSULTANT S - GOOD CITY PLANNING SERVICES 30,000 20 - COMMUNITY DEVELOPMENT 5202 PLANNING & BUILDI PROF/CONSULTANT S - HARRIS HOUSING ELEMENT CEQA 39,000 20 - COMMUNITY DEVELOPMENT 5202 PLANNING & BUILDI PROF/CONSULTANT S - PAGE & TURNBULL NOAA BUILDING 20,000 20 - COMMUNITY DEVELOPMENT 5202 PLANNING & BUILDI PROF/CONSULTANT S - BBK GENERAL PLAN CEQA DEVELOPMENT ASSISTANCE 39,000 20 - COMMUNITY DEVELOPMENT 5205 PLANNING & BUILDI LEGAL SERVICES 98,000 - 20 - COMMUNITY DEVELOPMENT 5205 PLANNING & BUILDI LEGAL SERVICES - BBK PLANNING AND LEGAL, TELECOMMUNICATIONS - 20 - COMMUNITY DEVELOPMENT 5205 PLANNING & BUILDI LEGAL SERVICES - MISC. LEGAL ASSISTANCE RELATED - 20 - COMMUNITY DEVELOPMENT 5208 PLANNING & BUILDI CONTRACT PERSONNE 150,000 - 20 - COMMUNITY DEVELOPMENT 5208 PLANNING & BUILDI CONTRACT PERSONNE - HARRIS - SENIOR PLANNER SERVICES - 20 - COMMUNITY DEVELOPMENT 5211 PLANNING & BUILDI POSTAGE 4,200 - 20 - COMMUNITY DEVELOPMENT 5212 PLANNING & BUILDI TELEPHONE 3,000 - 20 - COMMUNITY DEVELOPMENT 5213 PLANNING & BUILDI BANK FEES 20,000 - 20 - COMMUNITY DEVELOPMENT 5215 PLANNING & BUILDI MEETING/TRAINING/ 17,615 - 20 - COMMUNITY DEVELOPMENT 5215 PLANNING & BUILDI MEETING/TRAINING/ - STAFF TRAINING AND ARB, HRC, AND PC TRAINING - 20 - COMMUNITY DEVELOPMENT 5218 PLANNING & BUILDI EDUCATION INCENTI 1,500 - 20 - COMMUNITY DEVELOPMENT 5221 PLANNING & BUILDI ADVERTISING 15,000 - 20 - COMMUNITY DEVELOPMENT 5222 PLANNING & BUILDI UTILITIES 9,600 - 20 - COMMUNITY DEVELOPMENT 5224 PLANNING & BUILDI EQUIP REPAIR, MAI 750 - 20 - COMMUNITY DEVELOPMENT 5225 PLANNING & BUILDI OPERATING LEASES/ 16,500 - 20 - COMMUNITY DEVELOPMENT 5225 PLANNING & BUILDI OPERATING LEASES/ - IWORQ SERVICE AGREEMENT - 20 - COMMUNITY DEVELOPMENT 5225 PLANNING & BUILDI OPERATING LEASES/ - COPIER LEASE, MAIL MACHINE - 20 - COMMUNITY DEVELOPMENT 5226 PLANNING & BUILDI EQUIPMENT REPAIR 3,500 - 20 - COMMUNITY DEVELOPMENT 5227 PLANNING & BUILDI VEHICLE REPAIR 300 - 20 - COMMUNITY DEVELOPMENT 5229 PLANNING & BUILDI SOFTWARE LICENSE 21,000 - 20 - COMMUNITY DEVELOPMENT 5230 PLANNING & BUILDI INTERNAL SERVICE 104,000 - 20 - COMMUNITY DEVELOPMENT 5261 PLANNING & BUILDI SUBSCRIPTIONS, ME 3,000 - 20 - COMMUNITY DEVELOPMENT 5291 PLANNING & BUILDI MISC. DEPT EXPENS 8,500 - 20 - COMMUNITY DEVELOPMENT 5301 PLANNING & BUILDI OFFICE SUPPLIES 7,000 - 20 - COMMUNITY DEVELOPMENT 5303 PLANNING & BUILDI BOOKS, PRINTED MA 4,000 - 20 - COMMUNITY DEVELOPMENT 5306 PLANNING & BUILDI OFFICE EQUIPMENT 5,000 - 20 - COMMUNITY DEVELOPMENT 5309 PLANNING & BUILDI OTHER SUPPLIES 500 - 20 - COMMUNITY DEVELOPMENT 5311 PLANNING & BUILDI VEHICLE FUEL 250 - TOTAL COMMUNITY DEVELOPMENT 2,069,215
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DEPARTMENTS, GENERAL FUND: SERVICES AND SUPPLIES

CITY COUNCIL, CITY MANAGER, ECON DEVELOPMENT, ADMINISTRATIVE SERVICES, COMMUNITY DEVELOPMENT, POLICE, LIBRARY, PUBLIC WORKS, RECREATION

DEPARTMENT ACCOUNT TITLE
FY 23/24

RECOMMENDED NOTE DESCRIPTION NOTE AMOUNT
POLICE
30 - POLICE 5201 POLICE OPERATIONS CONTRACT SERVICES 222,000 - 30 - POLICE 5201 POLICE OPERATIONS CONTRACT SERVICES - SPECIAL PD EAP PROGRAM 10,000 30 - POLICE 5201 POLICE OPERATIONS CONTRACT SERVICES - MONTEREY COUNTY SHERIFF'S DEPARTMENT (CJIS-WARRANTS) 70,000 30 - POLICE 5201 POLICE OPERATIONS CONTRACT SERVICES - MARK43 (*NEW* PD RECORDS MGMT SYSTEM) 26,000 30 - POLICE 5201 POLICE OPERATIONS CONTRACT SERVICES - JOHNSON CONTROLS, INC/GENETEC (SURVEILLANCE SYSTEM) 4,000 30 - POLICE 5201 POLICE OPERATIONS CONTRACT SERVICES - MONTEREY PENINSULA SPECIAL RESPONSE UNIT 5,000 30 - POLICE 5201 POLICE OPERATIONS CONTRACT SERVICES - BACKGROUND INVESTIGATIONS, POLYGRAPH, MEDICALS, LIVESCA 11,000 30 - POLICE 5201 POLICE OPERATIONS CONTRACT SERVICES - LEXIPOL LLC (PARTIALLY REIMBURSED BY PARSAC) 10,000 30 - POLICE 5201 POLICE OPERATIONS CONTRACT SERVICES - SPCA MONTEREY COUNTY 10,000 30 - POLICE 5201 POLICE OPERATIONS CONTRACT SERVICES - CALEA (ACCREDITATION) & POWERDMS (SOFTWARE) 7,000 30 - POLICE 5201 POLICE OPERATIONS CONTRACT SERVICES - LEFTA (FTO, TRAINING SOFTWARE) 15,000 30 - POLICE 5201 POLICE OPERATIONS CONTRACT SERVICES - LANGUAGE LINE (TRANSLATION SERVICES) 2,000 30 - POLICE 5201 POLICE OPERATIONS CONTRACT SERVICES - SPEAK WRITE (TRANSCRIPTION SERVICES) 7,000 30 - POLICE 5201 POLICE OPERATIONS CONTRACT SERVICES - GUARDIAN TRACKING (EVAL) 2,000 30 - POLICE 5201 POLICE OPERATIONS CONTRACT SERVICES - DEPARTMENT OF JUSTICE 5,000 30 - POLICE 5201 POLICE OPERATIONS CONTRACT SERVICES - ARCHIVE SOCIAL 3,000 30 - POLICE 5201 POLICE OPERATIONS CONTRACT SERVICES - SAME DAY SHRED 2,000 30 - POLICE 5201 POLICE OPERATIONS CONTRACT SERVICES - AMERIPRIDE 5,000 30 - POLICE 5201 POLICE OPERATIONS CONTRACT SERVICES - DRINKING WATER SERVICES 1,000 30 - POLICE 5201 POLICE OPERATIONS CONTRACT SERVICES - TRACNET 15,000 30 - POLICE 5201 POLICE OPERATIONS CONTRACT SERVICES - MISC (SHARPS, LAB, COVANTA) 9,000 30 - POLICE 5201 POLICE OPERATIONS CONTRACT SERVICES - VERITONE: RIPA 3,000 30 - POLICE 5202 POLICE OPERATIONS PROF/CONSULTANT S 10,000 - 30 - POLICE 5205 POLICE OPERATIONS LEGAL SERVICES 10,000 - 30 - POLICE 5206 POLICE OPERATIONS DATA, COMMUNICATI 37,000 - 30 - POLICE 5206 POLICE OPERATIONS DATA, COMMUNICATI - VERIZON WIRELESS (PATROL VEHICLES) 9,000 30 - POLICE 5206 POLICE OPERATIONS DATA, COMMUNICATI - VERIZON BUSINESS (ACCESS PORT-STATION) 9,000 30 - POLICE 5206 POLICE OPERATIONS DATA, COMMUNICATI - AT&T 3,000 30 - POLICE 5206 POLICE OPERATIONS DATA, COMMUNICATI - FIRSTNET (CELL PHONES) 16,000 30 - POLICE 5211 POLICE OPERATIONS POSTAGE 2,000 -
30 - POLICE 5212 POLICE OPERATIONS TELEPHONE 1,600 -
30 - POLICE 5213 POLICE OPERATIONS BANK FEES 55,000 -
30 - POLICE 5213 POLICE OPERATIONS BANK FEES - PARKING METER BANK FEES 55,000 30 - POLICE 5215 POLICE OPERATIONS MEETING/TRAINING/ 70,000 - 30 - POLICE 5215 POLICE OPERATIONS MEETING/TRAINING/ - DEPARTMENT TRAINING 60,000 30 - POLICE 5215 POLICE OPERATIONS MEETING/TRAINING/ - TRAINING PER DIEM INCREASES 10,000 30 - POLICE 5222 POLICE OPERATIONS UTILITIES 36,000 -
30 - POLICE 5223 POLICE OPERATIONS BLDG REPAIR, MAIN 6,000 - 30 - POLICE 5224 POLICE OPERATIONS EQUIP REPAIR, MAI 20,000 - 30 - POLICE 5225 POLICE OPERATIONS OPERATING LEASES/ 7,000 - 30 - POLICE 5225 POLICE OPERATIONS OPERATING LEASES/ - KONICA COPY/FAX/SCAN LEASE 7,000 30 - POLICE 5227 POLICE OPERATIONS VEHICLE REPAIR 30,000 - 30 - POLICE 5230 POLICE OPERATIONS INTERNAL SERVICE 377,000 - 30 - POLICE 5261 POLICE OPERATIONS SUBSCRIPTIONS, ME 5,000 - 30 - POLICE 5261 POLICE OPERATIONS SUBSCRIPTIONS, ME - CPOA CPCA CAPE CLEARS MCCLEOA CALPAC IACP FBI ETC. 5,000 30 - POLICE 5275 POLICE OPERATIONS SAFETY EQUIP 25,000 - 30 - POLICE 5275 POLICE OPERATIONS SAFETY EQUIP - BULLETPROOF VESTS (PARTIALLY REIMBURSED BY GRANT) 8,000 30 - POLICE 5275 POLICE OPERATIONS SAFETY EQUIP - PPE 5,000 30 - POLICE 5275 POLICE OPERATIONS SAFETY EQUIP - MISC. REPLACEMENT EQUIP (TASERS, RADIOS, ETC.) 12,000 30 - POLICE 5291 POLICE OPERATIONS MISC. DEPT EXPENS 30,000 - 30 - POLICE 5291 POLICE OPERATIONS MISC. DEPT EXPENS - BADGES 2,000 30 - POLICE 5291 POLICE OPERATIONS MISC. DEPT EXPENS - SUMMIT UNIFORMS (NEW HIRES) 4,000 30 - POLICE 5291 POLICE OPERATIONS MISC. DEPT EXPENS - CSO SUPPLIES: ANIMAL & PARKING 2,000 30 - POLICE 5291 POLICE OPERATIONS MISC. DEPT EXPENS - PROPERTY & EVIDENCE SUPPLIES, CSI 5,000 30 - POLICE 5291 POLICE OPERATIONS MISC. DEPT EXPENS - PUBLIC OUTREACH SUPPLIES 2,000 30 - POLICE 5291 POLICE OPERATIONS MISC. DEPT EXPENS - OTHER MISC. 15,000 30 - POLICE 5301 POLICE OPERATIONS OFFICE SUPPLIES 16,000 - 30 - POLICE 5301 POLICE OPERATIONS OFFICE SUPPLIES - STAPLES, OFFICE DEPOT 10,000 30 - POLICE 5301 POLICE OPERATIONS OFFICE SUPPLIES - PRINTING CITE BOOKS 2,000 30 - POLICE 5301 POLICE OPERATIONS OFFICE SUPPLIES - MISC. 4,000 PGCC 6-7-2023

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DEPARTMENTS, GENERAL FUND: SERVICES AND SUPPLIES

CITY COUNCIL, CITY MANAGER, ECON DEVELOPMENT, ADMINISTRATIVE SERVICES, COMMUNITY DEVELOPMENT, POLICE, LIBRARY, PUBLIC WORKS, RECREATION

DEPARTMENT ACCOUNT TITLE
FY 23/24

RECOMMENDED NOTE DESCRIPTION NOTE AMOUNT
30 - POLICE 5306 POLICE OPERATIONS OFFICE EQUIPMENT 10,000 - 30 - POLICE 5306 POLICE OPERATIONS OFFICE EQUIPMENT - CHAIRS, FURNITURE 10,000 30 - POLICE 5311 POLICE OPERATIONS VEHICLE FUEL 35,000 - 30 - POLICE 5316 POLICE OPERATIONS AMMUNITION 12,000 -
30 - POLICE 5316 POLICE OPERATIONS AMMUNITION - RIFLE AMMUNITION 5,000 30 - POLICE 5316 POLICE OPERATIONS AMMUNITION - HANDGUN AMMUNITION 5,000 30 - POLICE 5316 POLICE OPERATIONS AMMUNITION - POLICE ACADEMY RECRUIT TRAINING 2,000 TOTAL POLICE 1,016,600

LIBRARY
40 - LIBRARY 5201 LIBRARY OPERATION CONTRACT SERVICES 40,000 - 40 - LIBRARY 5201 LIBRARY OPERATION CONTRACT SERVICES - PACIFIC LIBRARY PARTNERSHIP 8,641 40 - LIBRARY 5201 LIBRARY OPERATION CONTRACT SERVICES - SENTRY ALARM 2,500 40 - LIBRARY 5201 LIBRARY OPERATION CONTRACT SERVICES - CITY OF MONTEREY 3,671 40 - LIBRARY 5201 LIBRARY OPERATION CONTRACT SERVICES - BYWATER SOLUTIONS 8,166 40 - LIBRARY 5201 LIBRARY OPERATION CONTRACT SERVICES - LIBRARICA LLC 300 40 - LIBRARY 5201 LIBRARY OPERATION CONTRACT SERVICES - BAKER & TAYLOR 3,100 40 - LIBRARY 5201 LIBRARY OPERATION CONTRACT SERVICES - CALIFA GROUP 6,411 40 - LIBRARY 5201 LIBRARY OPERATION CONTRACT SERVICES - CROZIER STUDIOS 1,300 40 - LIBRARY 5201 LIBRARY OPERATION CONTRACT SERVICES - MITEL SVGS 5,911 40 - LIBRARY 5211 LIBRARY OPERATION POSTAGE 300 -
40 - LIBRARY 5212 LIBRARY OPERATION TELEPHONE 1,000 -
40 - LIBRARY 5215 LIBRARY OPERATION MEETING/TRAINING/ 1,000 - 40 - LIBRARY 5222 LIBRARY OPERATION UTILITIES 21,000 -
40 - LIBRARY 5223 LIBRARY OPERATION BLDG REPAIR, MAIN 5,400 - 40 - LIBRARY 5225 LIBRARY OPERATION OPERATING LEASES/ 7,000 - 40 - LIBRARY 5230 LIBRARY OPERATION INTERNAL SERVICE 35,000 - 40 - LIBRARY 5291 LIBRARY OPERATION MISC. DEPT EXPENS 11,500 - 40 - LIBRARY 5301 LIBRARY OPERATION OFFICE SUPPLIES 12,000 - 40 - LIBRARY 5303 LIBRARY OPERATION BOOKS, PRINTED MA 40,000 - 40 - LIBRARY 5306 LIBRARY OPERATION OFFICE EQUIPMENT 8,000 - TOTAL LIBRARY 182,200
PGCC 6-7-2023

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DEPARTMENTS, GENERAL FUND: SERVICES AND SUPPLIES

CITY COUNCIL, CITY MANAGER, ECON DEVELOPMENT, ADMINISTRATIVE SERVICES, COMMUNITY DEVELOPMENT, POLICE, LIBRARY, PUBLIC WORKS, RECREATION

DEPARTMENT ACCOUNT TITLE
FY 23/24

RECOMMENDED NOTE DESCRIPTION NOTE AMOUNT

RECREATION
42 - RECREATION 5201 RECREATION OPERAT CONTRACT SERVICES 10,000 - 42 - RECREATION 5201 RECREATION OPERAT CONTRACT SERVICES - ISC CONTRACT AND PROGRAM RELATED CONTRACT - 42 - RECREATION 5208 RECREATION OPERAT CONTRACT PERSONNE 35,000 - 42 - RECREATION 5211 RECREATION OPERAT POSTAGE 1,000 -
42 - RECREATION 5212 RECREATION OPERAT TELEPHONE 4,000 - 42 - RECREATION 5213 RECREATION OPERAT BANK FEES 25,000 - 42 - RECREATION 5213 RECREATION OPERAT BANK FEES - BANK FEES FOR ONLINE REG - USER PAYS 5,000 42 - RECREATION 5213 RECREATION OPERAT BANK FEES - BASED ON YTD EXPENSES & INCR. PROGRAMS 20,000 42 - RECREATION 5215 RECREATION OPERAT MEETING/TRAINING/ 3,000 - 42 - RECREATION 5215 RECREATION OPERAT MEETING/TRAINING/ - LIFE GUARD CLASSES; REC TRAININGS - 42 - RECREATION 5217 RECREATION OPERAT TRAVEL, MEAL COST 2,500 - 42 - RECREATION 5217 RECREATION OPERAT TRAVEL, MEAL COST - ANTICIPATED INCREASED TRAINING - 42 - RECREATION 5221 RECREATION OPERAT ADVERTISING 16,500 - 42 - RECREATION 5221 RECREATION OPERAT ADVERTISING - ACTIVITY GUIDE PROD/MAILING & SUMMER/HIRING - 42 - RECREATION 5222 RECREATION OPERAT UTILITIES 175,000 - 42 - RECREATION 5222 RECREATION OPERAT UTILITIES - INCLUDES INCREASE FOR CAL AM - 42 - RECREATION 5223 RECREATION OPERAT BLDG REPAIR, MAIN 10,000 - 42 - RECREATION 5223 RECREATION OPERAT BLDG REPAIR, MAIN - AGING FACILITIES - 42 - RECREATION 5225 RECREATION OPERAT OPERATING LEASES/ 75 - 42 - RECREATION 5226 RECREATION OPERAT EQUIPMENT REPAIR 5,000 - 42 - RECREATION 5227 RECREATION OPERAT VEHICLE REPAIR 1,000 - 42 - RECREATION 5230 RECREATION OPERAT INTERNAL SERVICE 28,000 - 42 - RECREATION 5261 RECREATION OPERAT SUBSCRIPTIONS, ME 2,500 - 42 - RECREATION 5301 RECREATION OPERAT OFFICE SUPPLIES 6,000 - 42 - RECREATION 5301 RECREATION OPERAT OFFICE SUPPLIES - NEW OFFICE SUPPLES, SUPPLIES NEW EMPLOYEE - 42 - RECREATION 5305 RECREATION OPERAT JANITORIAL SUPPLI 4,000 - 42 - RECREATION 5305 RECREATION OPERAT JANITORIAL SUPPLI - INCREASED DUE TO MORE PROGRAMS - 42 - RECREATION 5309 RECREATION OPERAT OTHER SUPPLIES 5,000 - 42 - RECREATION 5309 RECREATION OPERAT OTHER SUPPLIES - INCREASED DUE TO MORE PROGRAMS - 42 - RECREATION 5311 RECREATION OPERAT VEHICLE FUEL 1,100 - 42 - RECREATION 5361 RECREATION OPERAT RECREATION SUPPLI 20,000 - 42 - RECREATION 5361 RECREATION OPERAT RECREATION SUPPLI - NEEDS FOR INCREASED PRGMS - PRESCHOOL, YOUTH - 42 - RECREATION 5504 RECREATION OPERAT REC PRO SHOP INVE 1,000 - TOTAL RECREATION 355,675
PGCC 6-7-2023

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DEPARTMENTS, GENERAL FUND: SERVICES AND SUPPLIES

CITY COUNCIL, CITY MANAGER, ECON DEVELOPMENT, ADMINISTRATIVE SERVICES, COMMUNITY DEVELOPMENT, POLICE, LIBRARY, PUBLIC WORKS, RECREATION

DEPARTMENT ACCOUNT TITLE
FY 23/24

RECOMMENDED NOTE DESCRIPTION NOTE AMOUNT

PUBLIC WORKS
50 - PUBLIC WORKS 5201 PUBLIC WORKS ADMI CONTRACT SERVICES 255,000 - 50 - PUBLIC WORKS 5201 PUBLIC WORKS ADMI CONTRACT SERVICES - CLIMATE ACTION AND ADAPTATION PLAN 100,000 50 - PUBLIC WORKS 5201 PUBLIC WORKS ADMI CONTRACT SERVICES - COMPLETE STREETS POLICY 125,000 50 - PUBLIC WORKS 5201 PUBLIC WORKS ADMI CONTRACT SERVICES - GULL ABATMENT 25,000 50 - PUBLIC WORKS 5201 PUBLIC WORKS ADMI CONTRACT SERVICES - MISC CONTRACT SERVICES 5,000 50 - PUBLIC WORKS 5201 BUILDINGS & GROUN CONTRACT SERVICES 130,000 - 50 - PUBLIC WORKS 5201 BUILDINGS & GROUN CONTRACT SERVICES - PARK MOWING 20,000 50 - PUBLIC WORKS 5201 BUILDINGS & GROUN CONTRACT SERVICES - MISC BUILDING & FACILITIES CONTRACT 21,000 50 - PUBLIC WORKS 5201 BUILDINGS & GROUN CONTRACT SERVICES - CITY HALL SUPPLEMENTAL JANITORIAL 10,000 50 - PUBLIC WORKS 5201 BUILDINGS & GROUN CONTRACT SERVICES - PG MUSEUM OF NATURAL HISTORY JANITORIAL 29,000 50 - PUBLIC WORKS 5201 BUILDINGS & GROUN CONTRACT SERVICES - SENTRY ALARM 15,000 50 - PUBLIC WORKS 5201 BUILDINGS & GROUN CONTRACT SERVICES - LANDSCAPE SERVICES 15,000 50 - PUBLIC WORKS 5201 BUILDINGS & GROUN CONTRACT SERVICES - ON-CALL ELECTRICAL SERVICES 20,000 50 - PUBLIC WORKS 5201 STREET CLEANING CONTRACT SERVICES 225,720 - 50 - PUBLIC WORKS 5201 STREET CLEANING CONTRACT SERVICES - STREET SWEEPING CONTRACT 225,720 50 - PUBLIC WORKS 5201 STREET MAINTENANC CONTRACT SERVICES 146,500 - 50 - PUBLIC WORKS 5201 STREET MAINTENANC CONTRACT SERVICES - MISC. CONTRACT 5,000 50 - PUBLIC WORKS 5201 STREET MAINTENANC CONTRACT SERVICES - TRAFFIC SIGNAL MAINT & REPAIRS 20,000 50 - PUBLIC WORKS 5201 STREET MAINTENANC CONTRACT SERVICES - IWORQ SOFTWARE 1,500 50 - PUBLIC WORKS 5201 STREET MAINTENANC CONTRACT SERVICES - GIS MAPPING SERVICES 5,000 50 - PUBLIC WORKS 5201 STREET MAINTENANC CONTRACT SERVICES - STORMWATER MONITORING 40,000 50 - PUBLIC WORKS 5201 STREET MAINTENANC CONTRACT SERVICES - ON CALL CONCRETE CONTRACTOR 75,000 50 - PUBLIC WORKS 5201 FORESTRY CONTRACT SERVICES 445,000 - 50 - PUBLIC WORKS 5201 FORESTRY CONTRACT SERVICES - 20K MISC. ANTICIPATED INC IN ANNUAL CONTRACT 20,000 50 - PUBLIC WORKS 5201 FORESTRY CONTRACT SERVICES - BUTTERFLY SANCTUARY GRANT MATCH FUNDING 25,000 50 - PUBLIC WORKS 5201 FORESTRY CONTRACT SERVICES - STU WEISS SERVICES - MONARCH SANCT. MGMT PLAN 10,000 50 - PUBLIC WORKS 5201 FORESTRY CONTRACT SERVICES - TREE SERVICES (TOPES) 270,000 50 - PUBLIC WORKS 5201 FORESTRY CONTRACT SERVICES - ARBORIST SERVICES 115,000 50 - PUBLIC WORKS 5211 PUBLIC WORKS ADMI POSTAGE 4,000 - 50 - PUBLIC WORKS 5211 PUBLIC WORKS ADMI POSTAGE - INCLUDES OUTREACH MAILERS - 50 - PUBLIC WORKS 5212 PUBLIC WORKS ADMI TELEPHONE 10,667 - 50 - PUBLIC WORKS 5212 PUBLIC WORKS ADMI TELEPHONE - BASED ON YTD EXPENSES - 50 - PUBLIC WORKS 5213 PUBLIC WORKS ADMI BANK FEES 2,266 - 50 - PUBLIC WORKS 5213 PUBLIC WORKS ADMI BANK FEES - BASED ON YTD EXPENSES - 50 - PUBLIC WORKS 5215 PUBLIC WORKS ADMI MEETING/TRAINING/ 8,000 - 50 - PUBLIC WORKS 5215 PUBLIC WORKS ADMI MEETING/TRAINING/ - VARIOUS TRAVEL/TRAINING FOR STAFF - 50 - PUBLIC WORKS 5221 PUBLIC WORKS ADMI ADVERTISING 4,000 - 50 - PUBLIC WORKS 5221 PUBLIC WORKS ADMI ADVERTISING - INCREASED ADVERTISING FOR CIP - 50 - PUBLIC WORKS 5222 PUBLIC WORKS ADMI UTILITIES 25,000 - 50 - PUBLIC WORKS 5222 BUILDINGS & GROUN UTILITIES 190,000 - 50 - PUBLIC WORKS 5222 STREET MAINTENANC UTILITIES 38,380 - 50 - PUBLIC WORKS 5223 PUBLIC WORKS ADMI BLDG REPAIR, MAIN 5,000 - 50 - PUBLIC WORKS 5223 PUBLIC WORKS ADMI BLDG REPAIR, MAIN - INCREASED NEEDS FOR NEW OFFICE SPACE - 50 - PUBLIC WORKS 5223 MECHANICAL BLDG REPAIR, MAIN 2,000 - 50 - PUBLIC WORKS 5223 MECHANICAL BLDG REPAIR, MAIN - INCREASED BLDG MAINT NEEDS DUE TO AGING FACILITY - 50 - PUBLIC WORKS 5223 BUILDINGS & GROUN BLDG REPAIR, MAIN 200,000 - 50 - PUBLIC WORKS 5223 BUILDINGS & GROUN BLDG REPAIR, MAIN - AGING FACILITIES YIELDS INCREASED NEEDS - 50 - PUBLIC WORKS 5224 BUILDINGS & GROUN EQUIP REPAIR, MAI 20,000 - 50 - PUBLIC WORKS 5224 BUILDINGS & GROUN EQUIP REPAIR, MAI - AGING FACILITIES INC. EQUIP REPAIR - 50 - PUBLIC WORKS 5225 PUBLIC WORKS ADMI OPERATING LEASES/ 10,000 - 50 - PUBLIC WORKS 5225 PUBLIC WORKS ADMI OPERATING LEASES/ - BASED ON YTD EXPENSES - 50 - PUBLIC WORKS 5226 MECHANICAL EQUIPMENT REPAIR 3,000 - 50 - PUBLIC WORKS 5226 MECHANICAL EQUIPMENT REPAIR - AGING EQUIPMENT - 50 - PUBLIC WORKS 5226 BUILDINGS & GROUN EQUIPMENT REPAIR 5,000 - 50 - PUBLIC WORKS 5226 BUILDINGS & GROUN EQUIPMENT REPAIR - EQUIPMENT REPAIR - 50 - PUBLIC WORKS 5226 STREET MAINTENANC EQUIPMENT REPAIR 25,000 - 50 - PUBLIC WORKS 5226 STREET MAINTENANC EQUIPMENT REPAIR - AGING EQUPMENT RESULTS IN INCREASED REPAIR NEEDS - 50 - PUBLIC WORKS 5227 PUBLIC WORKS ADMI VEHICLE REPAIR 2,000 - 50 - PUBLIC WORKS 5227 MECHANICAL VEHICLE REPAIR 2,500 - 50 - PUBLIC WORKS 5227 MECHANICAL VEHICLE REPAIR - AGING VEHICLES - PGCC 6-7-2023

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DEPARTMENTS, GENERAL FUND: SERVICES AND SUPPLIES

CITY COUNCIL, CITY MANAGER, ECON DEVELOPMENT, ADMINISTRATIVE SERVICES, COMMUNITY DEVELOPMENT, POLICE, LIBRARY, PUBLIC WORKS, RECREATION

DEPARTMENT ACCOUNT TITLE
FY 23/24

RECOMMENDED NOTE DESCRIPTION NOTE AMOUNT
50 - PUBLIC WORKS 5227 BUILDINGS & GROUN VEHICLE REPAIR 39,000 - 50 - PUBLIC WORKS 5227 BUILDINGS & GROUN VEHICLE REPAIR - INCREASED NEEDS DUE TO AGING VEHICLES - 50 - PUBLIC WORKS 5227 STREET MAINTENANC VEHICLE REPAIR 8,500 - 50 - PUBLIC WORKS 5230 PUBLIC WORKS ADMI INTERNAL SERVICE 234,000 - 50 - PUBLIC WORKS 5261 PUBLIC WORKS ADMI SUBSCRIPTIONS, ME 3,000 - 50 - PUBLIC WORKS 5261 PUBLIC WORKS ADMI SUBSCRIPTIONS, ME - INCREASED TO REFLECT INCREASED MEMB & SUBSCRIPTIONS - 50 - PUBLIC WORKS 5275 PUBLIC WORKS ADMI SAFETY EQUIP 3,000 - 50 - PUBLIC WORKS 5275 MECHANICAL SAFETY EQUIP 500 -
50 - PUBLIC WORKS 5275 MECHANICAL SAFETY EQUIP - SAFETYBOOT PURCHSES PER MOU - 50 - PUBLIC WORKS 5275 BUILDINGS & GROUN SAFETY EQUIP 3,000 - 50 - PUBLIC WORKS 5275 BUILDINGS & GROUN SAFETY EQUIP - SAFETY BOOTS PER MOU - 50 - PUBLIC WORKS 5275 STREET MAINTENANC SAFETY EQUIP 1,250 - 50 - PUBLIC WORKS 5275 STREET MAINTENANC SAFETY EQUIP - SAFETY BOOTS PER MOU - 50 - PUBLIC WORKS 5291 PUBLIC WORKS ADMI MISC. DEPT EXPENS 6,500 - 50 - PUBLIC WORKS 5291 MECHANICAL MISC. DEPT EXPENS 2,000 - 50 - PUBLIC WORKS 5291 MECHANICAL MISC. DEPT EXPENS - MISC. MECH DIVISION EXPENSES - 50 - PUBLIC WORKS 5291 STREET MAINTENANC MISC. DEPT EXPENS 10,000 - 50 - PUBLIC WORKS 5301 PUBLIC WORKS ADMI OFFICE SUPPLIES 16,000 - 50 - PUBLIC WORKS 5301 PUBLIC WORKS ADMI OFFICE SUPPLIES - INCREASE DUE TO MOVING BACK TO MAIN OFFICE - 50 - PUBLIC WORKS 5305 BUILDINGS & GROUN JANITORIAL SUPPLI 47,000 - 50 - PUBLIC WORKS 5305 BUILDINGS & GROUN JANITORIAL SUPPLI - INC DUE TO TAKING OVER LP BATHROOMS AND COVID - 50 - PUBLIC WORKS 5309 PUBLIC WORKS ADMI OTHER SUPPLIES 14,000 50 - PUBLIC WORKS 5309 PUBLIC WORKS ADMI OTHER SUPPLIES - MISC. DEPT SUPPLIES 8,000 50 - PUBLIC WORKS 5309 PUBLIC WORKS ADMI OTHER SUPPLIES - VOLUNTEER PROGRAM EXPENSES 6,000 50 - PUBLIC WORKS 5309 MECHANICAL OTHER SUPPLIES 16,000 - 50 - PUBLIC WORKS 5309 MECHANICAL OTHER SUPPLIES - BASED ON PREV. YTD EXPENSES - RAGS, UNIFORMS - 50 - PUBLIC WORKS 5309 BUILDINGS & GROUN OTHER SUPPLIES 35,000 - 50 - PUBLIC WORKS 5309 BUILDINGS & GROUN OTHER SUPPLIES - LINEN SERVICES UNIFORM, SHOP RAG, AND MAT CLEANING. - 50 - PUBLIC WORKS 5309 STREET MAINTENANC OTHER SUPPLIES 73,000 - 50 - PUBLIC WORKS 5309 STREET MAINTENANC OTHER SUPPLIES - INCREASED INFRASTRUCTURE IMPROVMENTS - 50 - PUBLIC WORKS 5309 STREET MAINTENANC OTHER SUPPLIES - LINEN SERVICES UNIFORM, SHOP RAG, AND MAT CLEANING. - 50 - PUBLIC WORKS 5309 FORESTRY OTHER SUPPLIES 50,000 - 50 - PUBLIC WORKS 5309 FORESTRY OTHER SUPPLIES - MEMORIAL TREE PROGRAM 5,000 50 - PUBLIC WORKS 5309 FORESTRY OTHER SUPPLIES - PURCHASE TREES FOR CITY PROPERTIES 35,000 50 - PUBLIC WORKS 5309 FORESTRY OTHER SUPPLIES - MISC SOIL SUPPLEMENTS & FORESTRY SUPPLIES 10,000 50 - PUBLIC WORKS 5311 PUBLIC WORKS ADMI VEHICLE FUEL 1,500 - 50 - PUBLIC WORKS 5311 MECHANICAL VEHICLE FUEL 1,000 -
50 - PUBLIC WORKS 5311 BUILDINGS & GROUN VEHICLE FUEL 13,000 - 50 - PUBLIC WORKS 5311 STREET MAINTENANC VEHICLE FUEL 7,000 - 50 - PUBLIC WORKS 5322 MECHANICAL SMALL TOOLS 3,500 -
50 - PUBLIC WORKS 5322 BUILDINGS & GROUN SMALL TOOLS 5,000 - 50 - PUBLIC WORKS 5322 BUILDINGS & GROUN SMALL TOOLS - REPLACE CORDED TOOLS WITH BATTERY POWERED - 50 - PUBLIC WORKS 5322 BUILDINGS & GROUN SMALL TOOLS - REPLACEMENT TRIMMERS, SAWS, AND BLOWERS - 50 - PUBLIC WORKS 5322 FORESTRY SMALL TOOLS 20,000 -
50 - PUBLIC WORKS 5322 FORESTRY SMALL TOOLS - RESISTOGRAPH PURCHASE FOR CITY TREE ASSESSMENT - 50 - PUBLIC WORKS 5331 STREET MAINTENANC STREET SUPPLIES 40,000 - TOTAL PUBLIC WORKS 2,411,783
PGCC 6-7-2023

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ORDINANCE NO. xx-xxx

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PACIFIC GROVE

ADOPTING THE OPERATING AND CAPITAL PROJECTS BUDGET FOR THE FISCAL YEAR (FY) 2023-24; AND AMENDING THE OPERATING AND CAPITAL PROJECTS BUDGET FOR FISCAL YEAR 2022-23
FACTS

1. The City Council held a public hearing and first reading of an ordinance to adopt the FY 2023-24 Operating and Capital Projects Budget; and amend the FY 2022-23 Operating and Capital Projects Budget.

2. The City Manager is recommending adoption of the FY 2023-24 Budget to reflect the City Council’s expressed goals for the fiscal year budget; and approve changes for the FY 2022-23 Operating and Capital Budget.

3. Pursuant to Charter Article 15, adoption of the annual budget and or amendment of the budget must be approved by ordinance.

4. A summary of the Ordinance, approved by the City Attorney, was published on __________.

5. In the enactment of this ordinance, the City followed the guidelines adopted by the State of California and published in the California Code of Regulations, Title 14, Section 15000, et seq.

6. Enactment of this ordinance action does not constitute a “project” as defined by California Environmental Quality Act (CEQA) Guidelines Section 15378 because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF PACIFIC GROVE DOES ORDAIN AS FOLLOWS:

SECTION 1. The foregoing recitals are adopted as findings of the City Council as set forth fully within the body of this ordinance.

PGCC 6-7-2023

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SECTION 2. The FY 2023-24 appropriated budgets for the General Fund are adopted as follows:

SECTION 3. The FY 2023-24 appropriated budget for the Enterprise Funds are adopted as follows:

SECTION 4. The FY 2023-24 appropriated budget for the Internal Service Funds are adopted as follows:

SECTION 5. The FY 2023-24 appropriated budget for the Permanent Funds are adopted as follows.

General Fund Revenues Expenditures
Revenues $ 30,638,000
Expenditures
City Council $ 485,998
City Manager 1,295,545
Economic Development 369,025
City Attorney 821,100
Finance 1,374,546
Information Services 975,429
Community Development 3,022,491
Police 8,359,887
Fire 4,403,000
Public Works 4,963,544
Library 1,159,335
Museum 337,400
Recreation 1,189,769
Debt Service 1,428,466
Capital Outlay 215,000
Capital Project Transfers 750,000
Other Transfers 314,000
Total General Fund $30,638,000 $31,464,535
Enterprise Funds Revenues Expenditures
Cemetery $ 656,500 $ 681,989
Golf 731,500 670,598
Local Water Project 951,000 1,036,449
Sewer 3,836,000 4,502,614
Total Enterprise Funds $ 6,175,000 $ 6,891,650
Internal Service Funds Revenues Expenditures
Employee Benefits $ 359,950 $ 359,600
Liability Insurance 722,500 689,945
Workers Compensation 730,000 730,522
Total Internal Service Funds 1,812,450 $ $ 1,780,067
Permanent Funds Revenues Expenditures
Cemetery Endowment $ 110,000 -$
Library Endowment 10,000 -
Yount Trust 15,000 15,000
Total Permanent Funds $ 135,000 $ 15,000
PGCC 6-7-2023

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SECTION 6. The FY 2023-24 appropriated budget for the Capital Improvement Funds are adopted as follows.

SECTION 7. The FY 2023-24 appropriated budgets for the Special Revenue Funds and are adopted as follows.

Capital Improvement Fund Revenues Expenditures
General Fund CIP $ 750,000 $ 750,000
Total Capital Improvement Funds 750,000 $ $ 750,000
Special Revenue Funds Revenues Expenditures
American Rescue Plan Funds $ 3,000 $ 81,325
ASBS Grant - -
Cal Home Reuse 2,000 24,000
Carillon 100 -
CDBG Grant 7,500 520,000
Chautaqua Hall 150 -
Coastal Conservancy Grant 1,200 -
Coronavirus Relief Fund - -
Downtown Business District 33,350 33,000
Environmental Enhancement 800 -
Fire Emergency Equipment 21,900 22,000
Gas Tax Fund 416,317 438,393
General Plan Maintenance Fee Fund 10,000 -
Hospitality Improvement District 489,400 488,000
Housing Fund 5,000 203,666
Library Building and Equipment 1,000 18,000
Lighthouse Fund 97,000 128,464
Library Book Donations 40,500 40,000
Local Streets and Roads 760,678 786,088
McIndoo Donation 500 -
Museum Improvement 3,000 -
Operating Grants 591,906 591,896
Poetry Promotion 35,620 14,700
Public Safety Augmentation 466,000 463,860
Regional Safety Trans. (RSTP) 750,000 750,000
RMRA 372,339 505,049
Senior Housing 100 -
Sewer Lateral Loans 10,000 -
Small Business Grant Fund - -
State Franchise PEG 52,500 81,000
Strong Fund Disbursements 41,000 -
Supplemental Law Enforcement 247,750 277,470
Vehicle Abandonment 13,200 -
Yount Income 16,000 -
Total Special Revenue Funds 4,489,810 $ $ 5,466,911
PGCC 6-7-2023

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SECTION 8. The FY 2023-24 appropriated budgets for the General Fund Sub-Funds are adopted as follows.

SECTION 9. The FY 2022-23 appropriated Budget is amended to reduce or increase the budgets in the funds listed below, as follows.

SECTION 10. The Fiscal Year 2023-24 estimated revenues, expenditures, and ending fund balances are referenced herein:

General Fund Sub-Funds Revenues Expenditures
Asset Seizure $ 50 $ -
Civic Center Site $ - -
Drug Awareness (DARE) $ 1,050 700
Hyperbaric Chamber $ 10,200 22,400
Koo Estate Donation $ - -
Operating Donations $ 1,250 -
Recreation Donation Fund $ 8,300 -
Stillwell Children's Pool $ 500 15,000
Vehicle Replacement $ - -
Total General Fund Sub-Funds $ 21,350 $ 38,100
FY 22/23 Misc. Adjustments Revenues Expenditures
General Fund $ 1,025,000 $ (55,647)
Hyperbaric Chamber 20,000 -
Local Streets and Roads - Measure X - 23,513
RSTP (750,000) -
CDBG Grant Fund - (400,000)
General Fund CIP Fund (652,723)
Yount Trust Fund 2,500
(355,223) (432,134)
Est. FY 23/24
Beginning Revenues Transfers In Expenditures Transfers Out Est. FY 23/24
Ending
General Fund
General Fund $ 12,174,972 $ 30,638,000 $ - $ 30,400,535 $ 1,064,000 $ 11,348,437 Asset Seizure 1,784 50 - - - 1,834
Civic Center Site 1,421 - - - - 1,421
Drug Awareness (DARE) 622 1,050 - 700 - 972
Hyperbaric Chamber 20,401 10,200 - 22,400 - 8,201
Koo Estate Donation - - - - - -
Operating Donations 59,336 1,250 - - 60,586
Recreation Donation Fund 26,412 8,300 - - - 34,712
Stillwell Children's Pool 37,083 500 - 15,000 - 22,583
Vehicle Replacement - - - - -
General Fund Types $ 12,322,031 $ 30,659,350 $ - $30,438,635 $ 1,064,000 $ 11,478,746 Capital Improvement Fund
General Fund CIP $ 343,923 $ - $ 750,000 $ 750,000 $ - $ 343,923 Total Capital Improvement Fund 343,923 $ -$ 750,000 $ $ 750,000 -$ 343,923 $ PGCC 6-7-2023

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Est. FY 23/24
Beginning Revenues Transfers In Expenditures Transfers Out Est. FY 23/24
Ending
Internal Service Funds
Employee Benefits $ 32,325 $ 359,950 $ - $ 359,600 $ - $ 32,675 Liability Insurance 3,093 722,500 - 689,945 - 35,648
Workers Compensation 24,458 730,000 - 730,522 - 23,936
Total Internal Service Funds $ 59,876 $ 1,812,450 $ - $ 1,780,067 $ - $ 92,259 Enterprise Funds
Cemetery $ 790,326 $ 656,500 $ - $ 681,989 $ - $ 764,837 Golf 3,550,320 731,500 - 670,598 - 3,611,222
Local Water Project 1,198,484 951,000 - 1,036,449 - 1,113,035 Sewer 21,539,884 3,836,000 - 4,502,614 - 20,873,270
Total Enterprise Funds $ 27,079,014 $ 6,175,000 $ - $ 6,891,650 $ - $ 26,362,364 Special Revenue Funds
American Rescue Plan $ 112,729 $ 3,000 $ - $ 81,325 $ - $ 34,404 ASBS Grant 23,629 - - - - 23,629
Cal Home Reuse 173,631 2,000 - 24,000 - 151,631
Carillon 9,598 100 - - - 9,698
CDBG Grant 527,784 7,500 - 520,000 - 15,284
Chautaqua Hall 14,808 150 - - - 14,958
Coastal Conservancy Grant 82,521 1,200 - - - 83,721
Coronavirus Relief Fund - - - - - -
Downtown Business District 2,272 33,350 - 33,000 - 2,622 Environmental Enhancement 113,590 800 - - - 114,390
Fire Emergency Equipment 157,572 21,900 - 22,000 - 157,472 Gas Tax Fund 96,571 416,317 - 438,393 - 74,495
General Plan Maintenance Fee Fund 32,303 10,000 - - - 42,303 Hospitality Improvement District 1 489,400 - 488,000 - 1,401 Housing Fund 286,123 5,000 - 203,666 - 87,457
Library Building and Equipment 109,303 1,000 - 18,000 - 92,303 Lighthouse Fund 107,088 97,000 - 128,464 - 75,624
Library Book Donations 26,549 40,500 - 40,000 - 27,049
Local Streets and Roads 25,410 760,678 - 786,088 - -
McIndoo Donation 19,673 500 - - - 20,173
Museum Improvement 205,052 3,000 - - - 208,052
Operating Grants 691 591,906 - 591,896 - 701
Poetry Promotion 117,955 35,620 - 14,700 - 138,875
Public Safety Augmentation 127,856 152,000 314,000 463,860 - 129,996 Regional Surface Trans. (RSTP) - 750,000 - 750,000 - -
RMRA 132,710 372,339 - 505,049 - -
Senior Housing 10,311 100 - - - 10,411
Sewer Lateral Loans 209,977 10,000 - - - 219,977
Small Business Grant Fund 1,613 - - - - 1,613
State Franchise PEG 97,343 52,500 - 81,000 - 68,843
Strong Fund Disbursements 3,849 41,000 - - - 44,849
Supplemental Law Enforcement 40,368 247,750 - 277,470 - 10,648 Vehicle Abandonment 25,154 13,200 - - - 38,354
Yount Income 246 1,000 15,000 - - 16,246
Total Special Revenue Funds $ 2,894,280 $ 4,160,810 $ 329,000 $ 5,466,911 $ - $ 1,917,179 Permanent Funds
Cemetery Endowment $ 1,953,607 $ 110,000 $ - $ - $ - $ 2,063,607 Library Endowment 523,028 10,000 - - - 533,028
Yount Trust 790,564 15,000 - - 15,000 790,564
Total Permanent Funds $ 3,267,199 $ 135,000 -$ -$ $ 3,387,199 15,000 $ PGCC 6-7-2023

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The Fiscal Year 23/24 estimated ending “available” fund balance for the Enterprise Funds are as follows: Cemetery at $694,603, Golf Course at $583,685, Local Water Project at ($59,642), and Sewer at $5,578,542.

SECTION 11. The Fiscal Year 2022-23 estimated revenues, expenditures, and ending fund balances are adjusted for this amendment are referenced herein:

SECTION 12. In accord with Article 15 of the City Charter, this ordinance shall become effective upon adoption hereof.

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE this 21st day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

APPROVED:
________________________
BILL PEAKE, Mayor
ATTEST:
_________________________________
SANDRA KANDELL, City Clerk
APPROVED AS TO FORM:
_________________________________
BRIAN PIERIK, City Attorney
FY 22/23
Beginning Revenues Transfers In Expenditures Transfers Out Est. FY 22/23
Ending
General Fund $12,010,279 $ 31,478,000 $ 800,000 $ 30,576,120 $ 1,537,187 $ 12,174,972 Hyperbaric Chamber 12,146 30,600 - 22,345 - $ 20,401
Local Streets and Roads 955,564 774,992 - 1,705,146 - 25,410 Regional Surface Trans. (RSTP) - 332,430 - 332,430 - -
CDBG Grant 485,784 112,000 - 70,000 - 527,784
General Fund CIP $ (21,194) $ 1,647,510 $ 588,000 $ 1,870,393 $ - $ 343,923 Yount Trust 790,564 7,500 - - 7,500 790,564
Fund Title
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Agenda No. 12 A

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Katie Clark, Recreation Manager
MEETING DATE: June 07, 2023
SUBJECT: Pints on the Peninsula Special Event This item was continued from Council's May 17, 2023 meeting.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION
Approve Pints on the Peninsula as a Full Cost Recovery Special Event for inclusion in the FY 2023-2024 Special Events Calendar.

2. 3. Alternatively, discuss and take other action related to this item.

DISCUSSION
On February 15, 2023, City Council approved the FY 2023-2024 Special Event Calendar. On March 15, 2023, City Council approved an updated version of the FY 2023-2024 Special Event Calendar that included 1 additional event. On March 24, 2023, City staff received 1 additional special event application for Pints on the Peninsula from the California Seltzer Company. The application was reviewed by City staff for feasibility, safety and cost. On April 27, 2023, the application was presented to the Recreation Board for review. The Recreation Board recommends this event for inclusion in the FY 2022-2023 Special Event Calendar as a Full Cost Recovery Event. On May 1, 2023, the event organizers contacted City Staff and requested to change the date of the event from October 7, 2023 to September 30, 2023. The date change was requested after careful consideration of community requests.

Special Event Policy 900-1 was updated at the July 27, 2022 City Council meeting to include instructions for late or “off cycle” applications. Off cycle applications refer to any application received after the November 30 submission deadline. The policy specifies that off cycle applications must be received 150 days prior to event, cannot conflict with other special events, and will not be recommended as “City Sponsored” events. The application was received with more than 150 days remaining before the event. The newly proposed event date does not conflict or over overlap with any approved special events listed on the FY 2023-2024 Special Event Calendar.

Event information: The Pints on the Peninsula is sponsored by the California Seltzer Company and will take place on October 7, 2023 from 1:00 pm to 5:00pm. The event will take place at the California PGCC 6-7-2023

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Seltzer Company building located at 631 Ocean View Blvd and extend out to include Ocean View Blvd between Mermaid Ave and the driveway entrance to Borg’s Motel and the triangle parking area next to Lover’s Point Park. This will be a grand tasting event with art, music, 75 brews to sample and will include a VIP wine sampling tent. This event will be limited to those who are 21 years of age or older.

There will be 30-40 vendors at the event and the anticipated attendance is 2,000-3,000 people. Tickets will be sold prior to the event and at the gate.

To meet Pacific Grove Municipal Code 11.04.020, event fencing will extend from both sides of the California Seltzer Company building and enclose the entire event footprint including the parking lot, Ocean Blvd, and triangle parking area. The express permission from City Council for the consumption of alcohol in a public space is also required.

The following safety and crowd control measures will be in place for this event. There will be 1 entry point where ID and bags will be checked and color coded wrist bands will be given to participants.

There will be 3 exit points with no return allowed once a participant has left the event. The entry and exit points will be staffed with private security guards. 15 private security guards, 2 of the security guards are EMS certified, first aid table, and event fencing as previously mentioned. Clear bags and bag checks will be required for entry as well. Water barrels will be delivered by Public Works and placed at both ends of the event. Ocean View Blvd between Mermaid Ave and the intersection of Ocean View Blvd & 17th Street & Jewell Ave will be closed to through traffic. Ocean View Blvd from the driveway to Borgs Motel to the intersection of Ocean View Blvd & Sea Palm will also be closed to through traffic. The Police Department will provide 6 officers for the duration of the event and have 2 squad vehicles available. And the Fire Department will conduct safety inspections of all tented vendors.

OPTIONS

1. Take no action.

2. Provide alternate direction.

FINANCIAL IMPACT:

This event will require the following City staffing and resources. 6 Police Officers and 2 Police Vehicles will be required for 6 hours and will cost an estimated $9,563.28. 2 Public Works staff, 2 trucks, and general equipment will be needed to place no parking signs, barricades, water barrels, close and open Ocean Blvd, and attend to any complications that arise during the event. Public Works staffing will cost an estimated $1, 529.93. Public Works equipment usage will cost an estimated $627.64.

Remaining fees for sound permit and application will be $885.00. The total estimated cost for this event will be $12,605.85. There is an additional $500.00 refundable sound permit deposit that is not included in this amount. City staff is recommending this event to be a Full Cost Recovery Special Event. If approved, all fees will be the responsibility of the event organizers.

FOCUSED PRIORITY AREA: Recreation Services
Attachments
Special Events Calendar
Special Events Cost Estimator
900-1 Special Events Policy
12C Public Comment
12C Public Comment
Staff PPT
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CITY OF PACIFIC GROVE

CITY COUNCIL POLICY
SUBJECT POLICY NO. EFFECTIVE DATE PAGE NO.

Special Events 900-1 February 16, 2011 1 of 3

PURPOSE
The intent of this policy is to provide guidance for the conduct of special events in the City and ensure an appropriate balance between the number and scope of special events with the ability of City neighborhoods and facilities to adequately handle such events.

POLICY
I. General
The City shall have the discretion to limit the number of special events in any fiscal year.

All special events will be limited to those activities that benefit Pacific Grove residents or businesses.

Most special events are either one-time or annual. Certain special events, such as the Farmers' Market, are periodic and ongoing.

The Council reserves the right to take actions creating exceptions to this policy in the event of special circumstances.

Americans with Disabilities Act (ADA) Requirements
The ADA requires the City of Pacific Grove and public accommodations to provide equitable access for people with disabilities. Event organizers are expected follow ADA guidelines and provide and maintain access for people with disabilities. This may include providing a clear path of travel to and on sidewalks, curb cuts and restrooms; maintaining already-designated parking for people with disabilities, providing additional parking for people with disabilities if parking is provided; and providing accessible restrooms.

Non-Discrimination Policy
The City of Pacific Grove (City) requires that no person shall be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity on the grounds of race, color, sex, age, disability or national origin, as provided by Title VI of the Civil Rights Act of 1964, and the Civil Rights Restoration Act of 1987 (P.L. 100.259) or due to breastfeeding in a public place, gender identity, marital status, political ideology, religion, sexual orientation, or military status or veteran status. The City of Pacific Grove also includes immigration status, ethnic background and Neurodivergent people, in its non-discrimination policy. The City further assures every effort will be made to ensure nondiscrimination and inclusivity in all of its programs and activities, whether those programs and activities are federally funded or not. Permitted special events must comply with the City's nondiscrimination policy and all applicable City, state and federal laws, rules and regulations.

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*Neurodivergent or ND refers to variations in the human brain and cognition, for instance in sociability, learning, attention, mood and other mental functions.

II. Types of Special Events
The City will create an annual calendar of special events. Events included in the annual calendar shall have first priority for the scheduled locations and times. Requests for inclusion in the annual calendar shall be submitted to the City by November 30th for any event to be held during the following fiscal year.

Such events will not be approved if they conflict with already approved events. Events requiring City Council approval are those that:
• Require City sponsorship or other City support;
• Preclude others from using an entire outdoor public facility (e.g., Caledonia Park); • Are likely to have a significant impact on substantial numbers of residents or businesses (e.g., closure of multiple or high-traffic streets for a significant amount of time, as determined by the City Manager); or
• Have other characteristics that warrant public consideration by the Council.

More limited events may be approved by staff. A neighborhood event, requiring closure only of a neighborhood street, for example, would not require Council approval. In these cases, those persons incurring the costs of the street closure are the same persons benefiting from the event.

III. Information Required
Each application for special events shall contain the following information:

A. A description of the proposed event.

B. A statement of the purpose of the event and its benefits to the City including actions of inclusivity that are reflective of the diverse community which we aim to be.

C. The name of the sponsoring organization.

D. The date, location, and time (to include preparation and clean up) of the event. In the case of a race or parade, a map of the proposed route shall be submitted.

E. An estimate of the number of participants and/or spectators.

F. A description of City facilities, support, and personnel required.

G. A list of personnel to be provided by the sponsor.

H. A description of parking arrangements for the event.

I. If electronic sound amplification equipment will be used, an application for the necessary permit shall be made as required by Chapter 11.94 of the Pacific Grove Municipal Code.

J. A description of the proposed refuse management and recycling program for plastics, glass, paper, and aluminum during the event.

K. A listing of accommodations provided by the sponsor pursuant to the Americans with Disabilities Act.

L. A listing of fees proposed to be charged, commercial sales, commercial filming, and the service or sale of food and/or alcohol.

III. Conditions of Permit
Once the Council approves an application, the sponsoring organization shall comply with the following conditions:

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A. At least 30 days prior to the event, furnish the City with a certificate of insurance in an amount not less than $2 million naming the City of Pacific Grove as an additional insured.

Such insurance shall be primary to any City insurance, and the City must have at least ten days’ notice of cancellation.

B. The sponsoring organization shall reimburse the City for all direct and incidental expenses for the use of the City personnel and facilities. The sponsor has the option of using volunteers or other non-City personnel for some functions (e.g., placing barricades, emptying public trash cans, etc.) Other functions (e.g., Police security) require City personnel. The City has the absolute discretion to determine the number of personnel who will be provided for a particular event.

C. The sponsor is responsible for all sign removal, litter control, clean-up activities, and for providing necessary containers and personnel for recycling activities, as determined by the City.

D. The sponsor shall provide portable restroom facilities if deemed necessary by the City and in compliance with the ADA.

E. The sponsor shall be advised that the sponsor is responsible for determining what, if any, accommodations are required of sponsor pursuant to the American with Disabilities Act.

F. An approved Special Event Application is required for all groups and shall be in the possession of the sponsor or representative at the event.

G. The City will review applications and additional approvals may be deemed necessary.

H. If amplification is to be used a deposit of $500 will need to be paid along with the application fee. If it is determined that amplification exceeds allowable levels or has locations have not been preapproved by City Staff then the deposit may not be returned.

The City of Pacific Grove reserves the right to revoke permissions for an event at any time.

IV. Event Classifications
The Council established the following classification of events to be used in determining the events scheduled for each calendar year: Special Events and City Sponsored Events.

Special Events: These are Special Events that require exclusive use of City property and require support from Police, Fire and / or Public Works. Special Events will be deemed full cost recovery
City Sponsored Events: These events include traditional events that are primarily hosted by the Chamber of Commerce, the School District, or the City and shall receive full City Support. These events will be noted annually on the Special Events Calendar for approval by the City Council.

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V. Review, Approval, and Scheduling of Events
All activities approved are authorized for the subsequent year only and, continued Council approval should not be assumed. Activities may be discontinued if they become too large or if they create problems that would substantially disrupt the peace and quiet of a neighborhood.

Should the City receive requests for more activities than may be accommodated, the City will establish an appropriate random drawing type of system or other suitable method for determining those activities to be approved.

Completed special event applications received by November 30 will be given priority for the upcoming fiscal year July 1 – June 30. Key dates for review and approval are:
• November – Recreation Department receives completed applications • December – Staff prepares recommendation
• January – Recreation Board prepares recommendation
• February – Council approves events, calendar, and city sponsorship • March – Staff publishes Special Events calendar
Completed special event applications received after November 30 (off-cycle) shall be considered if:

1. Not in conflict with approved special events or issued park/facility permit

2. Received a minimum 150 days in advance of the event

3. Off-cycle events brought forward for review will not be recommended as “City

4. Sponsored” special events.

Off-cycle applications will undergo the same review and approval process as for applications received by November 30.

Adopted: July 20, 2022 by Minute Order.

Adopted: July 6, 2022 by Minute Order
Adopted: April 16, 1986-Resolution No. 5705
Amended: January 7, 1987-Resolution No. 5787
Amended: February 5, 1992-Resolution No. 6238
Amended: March 3, 1993-Resolution No. 6331
Amended: November 15, 1995-Resolution No. 6489
Amended: November 5, 1997-Resolution No. 7-057
Amended: June 2, 2010-Resolution No. 10-044
Amended: February 16, 2011-Resolution No. 11-012
Amended: October 17, 2018 – Resolution 18-037
PGCC 6-7-2023

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City Council
City of Pacific Grove
May 17, 2023 1 PGCC 6-7-2023

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 March 15, 2023 - City Council approved FY 23-24 Special Events Calendar  March 24, 2023 - City Staff received 1 additional application Pints on the Peninsula submitted by the California Seltzer Company  Application was reviewed for feasibility, safety & cost April 27, 2023 – Application presented to Recreation Board Recreation Board recommended this event for inclusion in the FY 23-24 Special Events Calendar as a Full Cost Recovery Event
May 17, 2023 2
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City Council Policy 900-1 (modified July 2022)
 Policy includes instructions for late or "off-cycle" applications Off-cycle applications = received after November the 30th deadline Off cycle applications must be received 150 days prior to event, cannot conflict with existing events, and will not be recommended as City Sponsored May 17, 2023
3 PGCC 6-7-2023

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City Council Policy 900-1 (continued)
 Application was received more than 150 days prior to event date Event organizers contacted City Staff after the April 27th Recreation Board Meeting to request date change from October 7, 2023 to September 30, 2023 in response to community concerns  Updated proposed event date does not conflict with or overlap with any special events on listed on the current FY 23-24 Special Events Calendar  City Staff recommends this event be a Full Cost Recovery Event May 17, 2023
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Pints on the Peninsula
 California Seltzer Company September 30, 2023 from 1:00-5:00 pm California Seltzer Company & parking lot located at 631 Ocean Ave Includes Ocean View Blvd from Mermaid Ave to the driveway of Borg's Motel, & the triangle parking area next to Lover's Point Park
 Grand tasting event - art, music, 75 brews, VIP wine tasting (30-40 vendors) Limited to 21 & older, tickets sold prior to the event & at the gate Anticipated attendance 2,000-3,000 (max limit held at 3,000) May 17, 2023 5
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Pints on the Peninsula (continued)
Pacific Grove Municipal Code 11.04.020 Event fencing will extend from both sides of the California Seltzer Company building and enclose the entire footprint of the event
 Includes parking lot, triangle parking lot area & street Express permission from City Council for the consumption of alcohol in a public space is required
May 17, 2023
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Pints on the Peninsula (safety measures)
Safety measures in place for event: Event fencing 1 entry point/3 exits (no return entry allowed) IDs checked, color coded wristbands provided Bags checked & clear bag requirement 15 private security guards at entrance/exits and in event area First aid table, 2 security guards are EMS certified May 17, 2023
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Pints on the Peninsula (safety measures continued)
 Water barrels placed at either end of the event 6 Police Officers, 2 Police Vehicles assigned for duration of event Fire Department will conduct inspection of tents May 17, 2023
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May 17, 2023 9
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Pints on the Peninsula (fiscal impact)
 6 Police Officers & 2 Police Vehicles for 6 hours each = $9,563.28 2 Public Works Staff for 7.5 hour each = $1,529.93 Public Works equipment usage = $627.64 Remaining fees for sound permit and application fees = $885.00 TOTAL ESTIMATED COST = $ 12,605.85* *Does not include refundable $500.00 sound deposit
 *Subject to change is additional City Staff hours and/or services are required for the event May 17, 2023 10
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1. Approve Pints on the Peninsula as a Full Cost Recovery Special Event for inclusion in the FY 2023-2024 Special Events Calendar

3. Alternatively, discuss and take other action related to this item If approved staff will then begin discussions regarding a Coastal Development permit with our Community Development Department
May 17, 2023 [email protected] 11
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May 17, 2023 [email protected] 12
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May 17, 2023 [email protected] 13
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May 17, 2023 [email protected] 14
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City Council
City of Pacific Grove
Questions?
May 17, 2023 [email protected] 15
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Agenda No. 12 B

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Joyce Halabi, Deputy Public Works Director
MEETING DATE: June 07, 2023
SUBJECT: Lover's Point Pier Repair Project This item was continued from Council's May 17, 2023 meeting.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION

1. Receive Report

2. Provide staff with direction on pursuing the interim repair design solution

3. Alternatively, discuss and take other action related to this item

DISCUSSION
Background
In January 2021, during winter storms the seaward tip of the Lovers Point Pier was damaged by wave runup and wave impact forces. A geotechnical and coastal engineering firm was consulted to provide repair recommendations. It was determined that because minimal information on the existing pier structure was available, additional exploration was needed prior to developing repair recommendations.

The tip of the pier was closed to ensure safety and will remain closed until repairs can be made.

As part of the FY21/22 Capital Improvement Program (CIP), $100,000 was budgeted for the Lovers Point Pier Project. The intent of the project is to obtain information on the pier’s construction and current condition through exploratory investigation and provide an analysis of possible repair options.

In December 2021, the City Council authorized an agreement with GHD in an amount not to exceed $99,852. The scope of services for this agreement included:

Performing a pier investigation
Developing a Conditions Assessment Report
Develop an Interim Repair Design and a corresponding plan set, and Providing permit and grant support
Condition Assessment
Following execution of the agreement, GHD and their subconsultants Haro Kasunich and Associates (HKA) began the pier assessment and investigation. The pier investigation began with a review of historical documentation and assessment of the damage caused during the storms. The internal structures of the pier were assessed by boreholes and core samplings, which allowed for review of the PGCC 6-7-2023

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structures of the pier were assessed by boreholes and core samplings, which allowed for review of the composition and strength of the pier structure. A wave runup analysis, riprap revetement size analysis and visual inspections were also performed. Additional details and information on these data inputs can be found in the Pier Condition Assessment, included as Attachment 1.

Assessment Takeaways
The pier is primarily a gravity structure that is not column supported or reliant on the strength of concrete beams. The gravity structure is comprised of interbedded layers of concrete, a matrix of concrete bonded to rip rap and rip rap rock. There are voids and joints within and between the interbedded layers due to the improvements made over the years to the 100+ year old structure. Some of the concrete is weak, other segments are strong.

The 1980s renovation, which reinforced concrete walls and slabs on the upper and lower decks, encased the weaker concrete and rip rap matrix that makes up a good chunk of the structure. These reinforced concrete walls and slabs provide a protective layer for the weaker legacy material. The reinforced concrete improvements included iron and carbon rebar which has corroded and expanded over time resulting in severe cracking and spalling of the concrete further exposing the rebar. The rebar supporting the concrete walls severely corroded at the east end of the upper deck and a panel of concrete dislodged and feel into the ocean during the large wave events.

Ultimately, the assessment reveals that the pier has performed as expected based on its construction.

Although the gravity structure is not in danger of a catastrophic failure at this time, as the reinforced concrete walls continue to fail, exposing more of the vulnerable core of the gravity structure, the rate of deterioration will accelerate. If nothing is done to reinforce and stabilize the core of the structure, the damage will get worse in the coming decade.

The 100+-year-old pier structure has had a big influence on beach creation at Lovers Point, if the pier and rock jetty were to cease to exist, the sediment flow and accumulation patterns in the vicinity of the pier would be altered to the detriment of public access and recreational beach usage.

Ultimately, the report recommends implementation of the near-term repair solution (“interim repair”) as soon as possible.

Interim Repair Solution
As an element of the scope of work, GHD prepared an interim repair option and a set of plans. The interim repair solution will address the identified deficiencies and allow for improvements that will enhance the safety of the pier structure. The interim repair plan is included as Attachment 2.

The interim repair project scope of work includes:

Installing reinforced shotcrete fascia on the existing pier wall face. This will act as a structural element as well as cosmetic surfacing that matches the adjacent concrete Replacement of the concrete at the edges and top of the pier with a sound concrete edge Replacing concrete footings and guard rail along the pier perimeter Demolish a 7” segment of the existing slab and pouring a new 7” thick monolithic slab on the seaward 75 feet of the upper deck
Replacement of the concrete slab on the entire lower pier deck Reform and resurface the lower staircase that extends into the water from the lower pier deck The engineers' estimate for the interim repair solution is $1.35 million. The interim repair solution is anticipated to last upwards of 20 years.

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Permitting
This project will require permits from the California Coastal Commission. City staff has preliminarily discussed the interim repair solution with staff members at the California Coastal Commission. These high-level conversations have been intended to begin dialogue in advance of a formal application. A formal permit application will only be submitted if the City Council expresses interest in pursuing the interim repair option.

Grant Support
As an element of their scope of work, GHD is actively researching grant opportunities for the interim repair solution. The availability of grants is largely time dependent, as grants have specific periods for submittal. If the City Council expresses interest in pursuing the interim repair solution, GHD can take a deeper dive into the availability of grant funding currently available. Staff can return with updates and options for funding the interim repair solution.

Long Term Repair Options
As an element of the Conditions Assessment Report, some high-level long term repair alternatives were explored. The intention of this high-level analysis was to conceptually understand the methods by which a long-term repair solution could be achieved and the potential drawbacks of each approach. This list is not an exhaustive list of all potential long term repair options, nor is it a deep dive into how approaches could be implemented.

Long-Term Repair Alternative 1 – Total removal of the pier & rip-rap revetment and construction of a new wharf supported by deep foundations
Not recommended as it will result in Lovers Point Beach shrinking and creating negative recreational impacts for the public
Long-Term Repair Alternative 2 – Total removal of the pier & rip-rap revetment and construction of a new concrete gravity structure supported directly upon the granite bedrock formation that makes up the sea floor
Difficult from a constructability standpoint as there are several environmental impacts during construction
This alternative would also result in increased wave runup and overtopping due to removal of the rip-rap revetment
Long-Term Repair Alternative 3 – Removal of existing concrete pier gravity structures above 0.0 feet NAVD88 and construction of new pier atop old concrete foundation elements and riprap.

Less of an environmental impact than option 2, but this alternative relies on older foundations and undersized riprap for support/protection and may leave the pier vulnerable Long-Term Repair Alternative 4- Total removal of the pier & rip-rap revetment & construction of a rip-rap jetty in the same footprint with adequately sized rock to an approximate elevation of +20.0 feet NAVD88. Construct a concrete gravity structure atop the rip-rap jerry as a causeway for recreational access
This alternative is preferred from a constructability, environmental impact, and long-term protection standpoint
Ultimately, a feasibility study and a deeper analysis of the long-term repair alternatives would need to be explored and detailed coastal engineering would be required if the City Council were to express interest in pursuit of a long-term repair option.

OPTIONS
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Do nothing. This is not recommended as damage will continue, as well as accelerate and use of the pier will be beyond an ordinary level of risk

1. Pursue Near Term Repair. This option is preferred as it provides the City with a method to make a repair, reopen the pier and prevent accelerated damage. Moreover, the repair will provide a solution for the next 20 years. The immediate next step would be to explore grant and funding opportunities and necessary permitting.

2. Pursue Long Term Repair. Pursuit of a long-term repair will be a lengthy endeavor and would require significant funding to perform a feasibility study of the long-term options, and design, engineer and permit a long-term repair. Moreover, a long-term repair is anticipated to be significantly more costly than the interim repair.

3. FINANCIAL IMPACT:

There is no fiscal impact associated with receiving this report. This report was prepared, and all the subsequent investigative tasks, were performed under the existing agreement with GHD. To date, 89% of the budget has been expended.

If the Council expresses interest in the interim repair option, GHD will perform an analysis of available grants and staff will return with potential funding options.

FOCUSED PRIORITY AREA: Infrastructure
Attachments
Attachments 1-Conditions Assessment Report
Interim Repair Plans
Staff PPT
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HARO, KASUNICH AND ASSOCIATES, INC.

CONSULTING GEOTECHNICAL & COASTAL ENGINEERS
116 EAST LAKE AVENUE  WATSONVILLE, CALIFORNIA 95076  (831) 722-4175  FAX (831) 722-3202 Project No. M11897.1
13 March 2023

MEMORANDUM
To: GHD
669 Pacific Street
San Luis Obispo CA 93401
Attention: Robert Sherwood, PE (805-858-3142)
From: Mark Foxx, CEG 1493 and Moses Cuprill, CE 78904
Haro Kasunich and Associates Inc.

Subject: Lovers Point Pier Condition Assessment
Reference: Lovers Point Pier
Pacific Grove, CA
Dear Mr. Sherwood:

During the January 2021 winter storms, the seaward tip of the Lovers Point Pier was severely damaged by ocean wave runup and wave impact forces. Waves were reportedly observed breaking on the pier structure and wave runup was flowing across the concrete deck that forms the surface of the pier.

After that damage the City of Pacific Grove retained Haro Kasunich and Associates Inc. (HKA), who briefly evaluated the damage to the pier and recommended a more in-depth assessment of the pier's condition. In March 2022 the City of Pacific Grove retained GHD who in turn retained HKA to perform that assessment. This Memorandum presents the results of the assessment that evaluates the condition of the upper and lower deck of the pier.

In preparation of this assessment HKA made several site visits to observe the condition of the pier, had several working meetings with GHD, and had an additional in-house working meeting to develop alternatives. Based on review of historic documents HKA understands that circa 1900 there was originally a granite quarry at Lover's Point which enlarged the cove where the Lovers Point beaches exist today.

Subsequently a “cement pier” was constructed before 1907, replacing an earlier wooden wharf. In 1909 the cement pier was extended further into the bay by constructing two large 25 to 30 feet tall concrete monoliths and tipping them off the end of the pier. The monoliths were covered with granite rocks and cement. Wooden piles were then driven into the end of the cement pier and founded upon the cemented granite rocks creating a wooden wharf extension for access. The pier was improved in the 1980’s with the construction of concrete walls and fascia creating a shell around the pier and lower dock, with that most recent renovative work on the pier utilizing plans by J. D. Raggett and Associates, dated 2-17-82.

The pier is oriented towards the northeast from where it joins the Lovers Point shoreline. It was founded in part on a small natural ridge of granitic bedrock that extends into Monterey Bay. The orientation of the pier and the presence of the prominent Lovers Point immediately to the northwest serves to protect it from the largest ocean swells that enter Monterey Bay from the west and northwest.

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2 116 EAST LAKE AVENUE  WATSONVILLE, CALIFORNIA 95076  (831) 722-4175  FAX (831) 722-3202 Despite the protection afforded by this location, the pier was damaged in January 2021 during a large wave event coincident with a king tide. The pier sustained damage from wave attack that fractured and dislodged large pieces of the concrete wall and fascia that was constructed in 1982, exposing the internal elements of the pier to more direct wave impact.

A photograph of the pier from September 2015, before the January 2021 damage occurred is shown below:

Photograph 1: September 2015 Aerial Photograph
(courtesy www.californiacoastline.org)
From our observations of the damaged pier, it appears that the pier was originally constructed partially as a wooden wharf that was subsequently surrounded with quarry stone and concrete, with rip rap boulders being placed along the side of the pier that is more exposed to the ocean. In January 2021, at the tip of the pier, several large pieces of concrete fascia were stripped off the structure by wave impact. The ends of two decayed wooden beams are visible where voids were created where the concrete fascia was stripped off the pier. The reinforcing ties that anchored the fascia to the concrete deeper within the pier structure are rusted away. This created a situation where the fascia was unattached or barely attached to the main bulk of the pier structure. The concrete fascia of the pier has been historically patched based on different fascia thicknesses and concrete types that are now visible. There is evidence that at least four generations of fencing that guard visitors from the drop offs at the edges of the pier have been installed at PGCC 6-7-2023

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3 116 EAST LAKE AVENUE  WATSONVILLE, CALIFORNIA 95076  (831) 722-4175  FAX (831) 722-3202 the edges of the upper pier surface for safety. Each generation of the fencing has been damaged by corrosion and wave impact, eventually leading to its replacement. A photo of the pier showing both the upper pier surface and lower pier surface, as well as the protective rip-rap revetment on the downcoast side is shown below:

Photograph 2: May 23, 2022 Aerial Photograph
Showing Damage at End of Pier
(Photo by HKA)
Two additional photos show other perspectives and details of the damage to the end of the pier.

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4 116 EAST LAKE AVENUE  WATSONVILLE, CALIFORNIA 95076  (831) 722-4175  FAX (831) 722-3202 Photograph 3: 2022 Aerial Photograph
Showing Damage at End of Pier
(Photo by GHD)
Photograph 4: May 23, 2022 Aerial Photograph
Showing Damage at End of Pier
(Photo by HKA)
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5 116 EAST LAKE AVENUE  WATSONVILLE, CALIFORNIA 95076  (831) 722-4175  FAX (831) 722-3202 Since the 100+ year old pier structure and rock jetty structure had a big influence on beach creation at Lovers Point, if the pier and rock jetty were to cease to exist, then the littoral processes and coastal sediment flow and accumulation patterns in the vicinity of the pier will be altered, to the detriment of public access and recreational beach usage. The Lovers Point beach would be adversely affected, directly impacting public recreational beach usage. Photograph 5 below shows the public enjoying the beach in early April 2022.

Photograph 5: April 7, 2022 Aerial Photograph
Showing Public Beach Usage
(Photo by HKA)
To assess the internal structure of the pier we utilized a rotary percussion drill to advance three 2-inch diameter holes that were 9 to 11 feet deep. Two were drilled on the upper deck of the pier and one on the lower deck surface. The upper pier boreholes revealed concrete in the top 21 to 24 inches, with soft, relatively weak concrete with embedded granitic rubble down to a depth of about 6 feet. Below 6 feet was interbedded layers of granite rip rap, concrete, and concrete bonded to rip rap. Subsequently these two boreholes were drilled to refusal on granite bedrock or granite rip-rap at depths of 9 and 10 feet. On the lower elevation pier deck platform surface that faces southeast, a percussion borehole revealed an 18- inch-thick concrete section, with soft, relatively weak concrete down to a depth of about 3 feet, then harder concrete with embedded granitic rubble down to a depth of about 8 feet. The native granite bedrock formation was encountered below a depth of 8 feet deep.

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6 116 EAST LAKE AVENUE  WATSONVILLE, CALIFORNIA 95076  (831) 722-4175  FAX (831) 722-3202 We subsequently diamond core drilled 3 holes in the pier in similar locations to the percussion drilled boreholes described above. We recovered continuous core samples from each hole, and this allowed visual inspection of the concrete, rubble, and other materials from the interior of the pier structure. At the conclusion of drilling, all holes were plugged with high strength concrete grout.

Laboratory testing of core samples derived from the diamond drilling were visually inspected and tested for compressive strength. One of the concrete samples from the upper deck had a compressive strength of over 7,000 psi. The remaining samples tested within the upper 5 feet had had test results that indicated between 3,100 and 4,400 psi, as well as weaker samples that were not tested, which is below the ACI 318-22 code required minimum of 5,000 psi. The weaker zones of concrete were easily drilled with the percussion drill and the concrete became disaggregated into a mixture of sand grains and cured cement.

Visual observation of the pier (see photographs 2, 3 and 4 above) shows that in the area where the concrete fascia has been stripped off, the internal structure of the pier is an assorted assemblage of sound concrete, granitic rubble in a weaker concrete matrix, occasional voids, and old wooden components. At the seaward end of the pier, both upcoast and downcoast from the damaged area, the remaining fascia exhibits fractures and differential displacement across the fractures. A network of cracks exists in the slabs that form the top of both the upper and lower pier walking surfaces. These cracks in the horizontal walking surfaces do not exhibit vertical displacement.

The lower pier deck has a dense network of surface cracks on its walking surface. Erosion and spalling of the concrete is occurring along the cracks. The 1982 Raggett plans specified a minimum of 1-1/2 inches of concrete cover over uncoated carbon steel reinforcing bar for the slabs and mostly 3 inches of concrete cover elsewhere, with mild steel welded wire mesh being used as reinforcing in thin air blown mortar fascia. Typical practice in more recent years involves epoxy coated, MMFX (Chromx) or stainless-steel rebar for most marine applications, with robust reinforcing and thickened wall sections capable of counteracting wave impact forces.

Severe corrosion of the reinforcing in the pier concrete and air blown mortar (shotcrete) is now evident in many places. Where corrosion has occurred and the iron in the reinforcing steel has oxidized forming iron oxide reddish brown staining is evident. This chemical alteration of the reinforcing steel involves the iron expanding in volume as it oxidizes and the rebar corrosion causing concrete deterioration through delamination and spalling of the concrete cover, reducing the cross-sectional area of the reinforcement, and reducing its bond to the concrete. These effects grossly reduce the strength of reinforced concrete and make concrete beams and columns vulnerable to deflection and rupture. The Lovers Point pier is primarily a massive gravity structure that is not column supported or reliant on the strength of concrete beams. One exception is the stairs going from the lower pier deck surface to the upper pier deck surface are built with a hollow area underneath, which does rely on reinforced concrete integrity to prevent its sudden structural collapse. The vertical concrete/shotcrete walls around the pier also rely on reinforced concrete integrity to prevent the pier from being eroded away, however that process is more incrementally progressive.

The pier is fronted on the Lovers Point side (downcoast side) by a rip-rap revetment. This revetment appears to have been enlarged and extended to protect the end of the pier between 1979 and 1987.

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7 116 EAST LAKE AVENUE  WATSONVILLE, CALIFORNIA 95076  (831) 722-4175  FAX (831) 722-3202 Photograph 6: 1979 Aerial Photograph
Showing Rip-rap Revetment at Pier
(courtesy of californiacoastline.org)
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8 116 EAST LAKE AVENUE  WATSONVILLE, CALIFORNIA 95076  (831) 722-4175  FAX (831) 722-3202 Photograph 7: June 1987 Aerial Photograph
Showing Enlarged Rip-rap Revetment at Pier
(courtesy of californiacoastline.org)
We field surveyed and prepared a 440-foot-long profile that extended from the upper pier deck surface (at about Elevation + 14 feet NAVD88) to the limit of the revetment (at about Elevation 0 feet NAVD88) to an elevation of about -23 feet NAVD88. We examined the quarry stone size (tonnage) and calculated the stability of the quarry stones in the steeply sloping toe of the structure. We utilized estimated extreme present-day ocean stillwater levels (9.9 Feet NAVD88) and used a low risk aversion with high emissions (these have a 66% probability of occurrence if predicted high emission scenarios are realized) stillwater level of 11.7 for year 2072 in our analysis. More extreme sea level rise is predicted to occur if lower probability (higher risk aversion) scenarios are realized. We note that the predicted 2072 (50 year) sea level rise scenario we utilized in our analysis has the ocean stillwater level (at extreme tide with storm surge and wave pileup conditions) at an elevation approximately 2.30 feet below the upper surface of the pier.

A wave runup analysis was conducted utilizing methodologies outlined in the 1984 Army Corps of Engineers Shore Protection Manual (SPM) and the computer program by Noble Coastal Engineers WRUPTM. The analysis was performed on Cross Section A field surveyed by HKA as described above.

Design still water levels of 9.9 feet NAVD88 (Year 2022) and 11.7 feet NAVD88 (Year 2072) where used in the analysis.

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9 116 EAST LAKE AVENUE  WATSONVILLE, CALIFORNIA 95076  (831) 722-4175  FAX (831) 722-3202 In the analysis we allowed the software to iterate until the maximum breaking wave and corresponding wave runup elevation was determined. We also specified the deep-water wave height using a simulated near shore wave model from an adjacent project which predicted breaking waves closer to the structure.

Both scenarios are possible and should be considered. A summary of results is presented in Table 1 below.

Table 1: Summary of results from Waverunup analysis
Year SWL
(ft.)
Ho'
(ft.) T (sec.) Hb (ft.) db (ft.)
Breaking Wave
Distance from
Pier (ft.)
Runup Elevation (ft.

NAVD88)
2022

9.9 7.0 16 14.4 9.9 44.0 32.1

9.9 9.3 16 15.5 16.2 122.6 37.5
2072

11.7 7.0 16 14.4 9.9 41.6 34.9

11.7 10.9 16 17.3 18.2 129.0 44.5
Notes: SWL = Still Water Level
Ho’ = Unrefracted Deep Water Wave Height
T = Wave Period
Hb = Breaking wave Height
db = Breaking wave depth
The results indicate that at present day during the worst-case storm conditions wave runup elevations can vary between 32 and 38 feet NAVD88. That equates to approximately 20 feet of vertical wave spray above the top of the pier which sits at elevation 14.5 feet NAVD88. In 50 years, wave runup elevations vary between 35 and 45 feet NAVD88 which equates to an average of 25 feet of vertical spray above the top of the pier. Detailed spreadsheets and raw data software outputs are included in Appendix B.

The larger of the breaking wave heights from the wave runup analysis where selected for each still water level scenario and a wave force analysis was performed to determine wave pressures acting on the existing vertical pier walls. Wave forces were calculated using the following methods. 1) Broken Waves Seaward of Stillwater Line (Shore Protection Manual Volume II, 1984) 2) Minikin Method (Shore Protection Manual Volume II, 1984) 3) Breaking Wave Loads on Vertical Wall (FEMA Coastal Construction Manual) The results of the analysis indicate that presently during worst case storm conditions dynamic wave impact pressures can be up to approximately 500 psf for broken waves rolling into the pier as white water and 1000 psf for waves breaking as green water on the structure. In 50 years from now those forces may reach 600 psf and 1,660 psf for broken waves rolling into the structure and breaking waves on the structure, respectively.

Details and spreadsheets used for calculating wave pressures utilizing the three different wave force analysis methodologies are included in Appendix B.

A rip-rap size analysis was performed in the zone of maximum wave impact at the revetment fronting the pier. The weight and surface area of 122 boulders was inventoried and a mean boulder size of 2 tons was determined. Using the wave heights generated in the wave runup analysis the size requirement of rip rap was determined for the 10:1 (H:V) slope fronting the pier. In present day storm conditions 1 ton rock is required for large waves braking offshore and rolling in as white water. Larger 4-ton rock is required for moderate to large waves breaking directly on the revetment. In 50 years from now (2072) 6-ton rock is required for larger waves breaking on the rip rap at the 10:1 (H:V) slope. Our analysis indicates that the PGCC 6-7-2023

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Pacific Grove City CouncilJune 7, 2023

Pacific Grove City Council
June 7, 2023