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Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to CITY with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
Additional insured status. General liability policies shall provide or be endorsed to provide that City and its officers, employees, agents, and volunteers shall be additional insureds under such policies.
This provision shall also apply to any excess/umbrella liability policies.
Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any crossliability exclusions.
Pass through clause. CONSULTANT agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by CONSULTANT, provide the same minimum insurance coverage and endorsements required of CONSULTANT. CONSULTANT agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section.
CONSULTANT agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to City for review.
City’s right to revise specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the CONSULTANT ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the CONSULTANT, the City and CONSULTANT may renegotiate CONSULTANT’s compensation.
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deductible. Self-insurance will not be considered to comply with these specifications unless approved by City.
Timely notice of claims. CONSULTANT shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from CONSULTANT’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
City of Pacific Grove
Additional insurance. CONSULTANT shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.
City of Pacific Grove
(h) EXHIBIT D
REQUEST FOR PROPOSAL
City of Pacific Grove
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(i) EXHIBIT E
CONSULTANT’S PROPOSAL
City of Pacific Grove
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EXHIBIT E
CONSULTANT’S PROPOSAL
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2511 Garden Road, Suite C-250
Monterey, California 93940
831-333-0310
March 6, 2023
Anastacia Wyatt, Community Development Director
City of Pacific Grove Community Development Department
300 Forest Avenue
Pacific Grove, California 93950
Subject: Focused General Plan Update Supplemental Proposal Information - Additional Housing Element Support Services and General Plan Fiscal Year Budget
Dear Ms. Wyatt:
At City staff’s request we have prepared a supplement to our proposal for the Focused General Plan Update. This supplement includes a scope of work and budget to support the City of Pacific Grove with housing element update services. In addition, this supplement includes information about the proposed General Plan budget. The proposed housing element update scope of work and budget would augment the proposal for the Pacific Grove Focused General Plan Update.
We have assembled a team of highly skilled planning and housing professionals with extensive experience in both the technical and policy aspects of Housing Element updates and General Plan requirements. We are proud of our team’s ability to work effectively with City staff, decision-makers and the California Department of Housing and Community Development (HCD) to develop innovative approaches and solutions aimed at achieving a substantially compliant Housing Element. Rincon has completed or is currently preparing 6th Cycle Housing Element updates for over 30 jurisdictions in the AMBAG, SANDAG, SCAG, ABAG, Kern COG, MCAG, TCAG, and StanCOG regions.
In addition to our experience, we are partnered with Veronica Tam and Associates, Inc. (VTA), a wellrecognized consulting firm with unparalleled experience in housing planning and community development. VTA has worked on more than 30 6th Cycle housing elements, providing valuable experience with the California Department of Housing and Community Development’s (HCD’s) interpretation of new state laws. Rincon and VTA are currently working together on the City of Marina and City of Bakersfield’s 6th Cycle Housing Element Updates and have worked together on 16 other housing element updates.
The scope of work included in this proposal is based upon Rincon’s experience and expertise preparing 6th Cycle Housing Element updates for multiple jurisdictions, taking into account a reasonable, likely course of action.
Unforeseen or unusual circumstances that may occur could alter the scope of work and require additional coordination, data gathering and analysis.
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www.rinconconsultants.com
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2 We are confident that the Rincon team will continue to meet the needs of the City, and we welcome an opportunity to meet with you to further discuss our proposal. Please do not hesitate to contact us if you have questions about this proposal or require additional information. Sincerely, Rincon Consultants, Inc.
Kimiko Lizardi, Principal Richard Daulton, Executive Vice President [email protected] [email protected]
Contact for Clarification Authorized to contractually obligate and negotiate on behalf of Rincon Consultants, Inc.
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Contents
1 Housing Element Project Understanding ................................................................................................. 5 2 Housing Element Scope of Work.............................................................................................................. 7
2.1 Draft 6th Cycle Housing Element Review ...................................................................................... 7
2.1.1 Initiation Meeting ........................................................................................................... 7
2.1.2 Review Documents and Strategy for Housing Element Update ....................................... 7
2.1.3 Scope/Budget and Schedule Updates ............................................................................ 7
2.2 Housing Element Update ............................................................................................................ 8
2.2.1 Evaluation of Past Accomplishments ............................................................................. 8
2.2.2 Housing Needs Assessment and Housing Constraints .................................................... 8
2.2.3 Housing Sites ................................................................................................................. 9
2.2.4 Housing Resources ....................................................................................................... 11
2.2.5 Affirmatively Furthering Fair Housing ........................................................................... 11
2.2.6 Housing Goals, Quantified Objectives and Policies (Housing Plan) ................................. 12
2.2.7 Draft Housing Element (2023 – 2031) .............................................................................13
2.3 Community Engagement ...........................................................................................................13
2.3.1 Record of Engagement..................................................................................................13
2.3.2 Virtual Stakeholder Interviews (Allowance) ................................................................... 14
2.3.3 Targeted Engagement (Allowance) ............................................................................... 14
2.3.4 Public Workshop ...........................................................................................................15
2.4 GIS Support Services .................................................................................................................15
2.4.1 GIS Support Services Site ..............................................................................................15
2.4.2 GIS Support Services Engagement ................................................................................15
2.5 Public Hearings and Study Session ............................................................................................16
2.5.1 Virtual Study Session ....................................................................................................16
2.5.2 Public Hearings .............................................................................................................16
2.6 Housing Element Project Management ...................................................................................... 17 3 Housing Element Team Organization ..................................................................................................... 18
3.1 Team Organization ................................................................................................................... 18 4 Housing Element Schedule .................................................................................................................... 19 5 Cost Estimate Summary ........................................................................................................................ 20 DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
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4 5.1 Cost Estimate Housing Element ............................................................................................... 20
5.2 Housing Element Fiscal Year Cost Analysis ............................................................................... 20
5.3 Focused General Plan Update Fiscal Year Breakdown by Subtask ............................................. 20
5.4 Focused General Plan Update + Housing Element By Fiscal Year – Summary Tasks .................. 20
5.5 Focused General Plan Update Budget Alternatives ................................................................... 20
5.6 Total Focused General Plan + Housing Element Fee Proposal Amended ................................... 21 6 Appendix A – Housing Element Update Data Needs .................................................................................. 2
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1 Housing Element Project Understanding
We understand the City of Pacific Grove previously retained a consultant to prepare the 6th Cycle Housing Element Update, but that work has not been completed. The City requires additional services to support the 6th Cycle Housing Element Update building on the initial work completed by the City’s former housing element consultant and the activities that have been completed to date.
Rincon has not had the opportunity to review any of the housing element materials prepared by the City’s former housing element consultant. For purposes of this proposal, our scope of work assumes the following based on initial discussions with City staff:
• The Sites Inventory is stable – having been vetted through an adequate community engagement process and prepared in accordance with HCD site feasibility guidance and criteria for site selection during the 6th Cycle. HCD representatives have visited Pacific Grove to tour the City and better understand the physical conditions that constrain housing site opportunities.
• The City and City’s consultant conducted a robust and adequate community engagement process designed to satisfy HCD requirements to inform the 6th Cycle Housing Element Update and local knowledge to support the fair housing analysis. All of the advertisements/dates of the meetings/interviews, presentation materials, input received, etc. can and will be provided to the Rincon team.
• Adequate data to inform the preparation of the Housing Element (see Appendix A for a standard data request for 6th Cycle Housing Elements) has been assembled and will be provided to the Rincon team. • The City has retained another consultant to prepare the CEQA documentation for the Housing Element Update.
While our scope assumes the above, we have included a task to support minor adjustments to the sites inventory and targeted engagement activities to continue the engagement process through the preparation and adoption of the Housing Element by the Pacific Grove City Council as further detailed in Section 2.
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What’s New in 6th Cycle
Local jurisdictions are facing significant and challenging decisions to meet the new 6th Cycle Housing Element requirements including new State laws on adequate sites, non-governmental constraints, fair housing, and housing element update processes as well as increased scrutiny and standards of review from the California Department of Housing and Community Development (HCD).
This cycle has also seen dramatic increases in Regional Housing Needs Allocation (RHNA) requirements while available land and sites identification requirements become more stringent. In the past, housing elements were focused on demonstrating that zoning could accommodate additional housing to meet the RHNA, but this cycle requires a detailed demonstration through local and regional trends and more robust site adequacy analysis that proposed RHNA sites will likely be developed within the next eightyear planning period. This sites adequacy analysis must take into consideration:
• No net loss of capacity when sites are developed;
• continued ability to meet the RHNA by income group;
• stringent standards for assessing feasibility when reusing vacant and underutilized sites that have been previously included in the 5th Cycle Housing Element; and demonstrated trends of development.
In addition, the 6th Cycle Housing Element update requires greater emphasis and commitment to significant and meaningful change and correction of fair housing issues. California Government Code Section 8899.50 requires local agencies to affirmatively further fair housing (AFFH). Under California law, AFFH means “taking meaningful actions, in addition to combatting discrimination, that overcome patterns of segregation and foster inclusive communities free from barriers that restrict access to opportunity based on protected characteristics.” Government Code Section 8899.50 stipulates that an assessment of fair housing (AFH) includes the following components:
• A summary of fair housing issues in the jurisdiction and an assessment of the jurisdiction’s fair housing enforcement and fair housing outreach capacity;
• an analysis of available federal, state, and local data and knowledge to identify integration and segregation patterns and trends, racially or ethnically concentrated areas of poverty, disparities in access to opportunity, and disproportionate housing needs within the jurisdiction, including displacement risk; • an assessment of the contributing factors for the fair housing issues identified under the Government Code; • an identification of the jurisdiction’s fair housing priorities and goals, giving highest priority to those factors that limit or deny fair housing choice or access to opportunity, or negatively impact fair housing or civil rights compliance, and identifying the metrics and milestones for determining what fair housing results will be achieved; and
• strategies and actions to implement those priorities and goals, which may include, but are not limited to, enhancing mobility strategies, and encouraging development of new affordable housing in areas of opportunity, as well as place-based strategies to encourage community revitalization, including preservation of existing affordable housing, and protecting existing residents from displacement.
Through our experience in other regions preparing AFFH analyses consistent with HCD’s Affirmatively Furthering Fair Housing Guidance for All Public Entities and for Housing Elements (AFFH Guidance Memo), we have learned the importance of gaining local area knowledge to support a more thorough understanding of fair housing issues including why the problems exist and why they persist. In addition, the process of housing sites identification needs to also include an analysis of whether the sites identified serve the purpose of replacing segregated living patterns with truly integrated and balanced living patterns, transforming racially and ethnically concentrated areas of poverty into areas of opportunity. The AFFH analysis must also include meaningful actions that demonstrate how each jurisdiction is doing its part to combat fair housing issues at the local level. Ensuring community engagement reaches priority populations who are often underrepresented and most negatively affected by fair housing issues is a critical element of the community engagement process.
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8 2 Housing Element Scope of Work
2.1 Draft 6th Cycle Housing Element Review
2.1.1 Initiation Meeting
[Rincon lead, VTA]
The Rincon team will meet virtually with City staff to exchange information and to initiate work on the Housing Element Update. During the meeting, the team will review the overall scope and discuss schedule and data needs.
Deliverables
• Agenda and Meeting Notes
2.1.2 Review Documents and Strategy for Housing Element Update
[Rincon lead, VTA]
During this task the team will review the 6th Cycle Housing Element update materials, data/documents provided by the City, including any community engagement efforts to familiarize ourselves with the status of the project. As necessary, the Rincon team will provide a more formal data request to help the City in compiling necessary data and documents. During this review, the Rincon team will identify and outline any data deficiencies/gaps, additional analysis and engagement efforts, if any, needed to support completion of the 6th Cycle Housing Element Update. Rincon will also describe a recommended strategy to move forward with the Housing Element Update to ensure City staff is clear on any of the potential challenges to schedule and/or with the overall update process.
Assumptions
• City staff will provide access to materials and documents need to conduct a thorough review Deliverables
• Data Request
• Memorandum Strategy for Housing Element Update
2.1.3 Scope/Budget and Schedule Updates
[Rincon lead, VTA]
This task includes, as necessary, any refinements to the scope, budget or schedule required following discussion and any needs identified during Task 2.1.2.
Deliverables
• Scope/Budget and Schedule Updates, as necessary
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2.2 Housing Element Update
2.2.1 Evaluation of Past Accomplishments
[VTA lead, Rincon]
Veronica Tam and Associates (VTA) will lead the preparation of the Evaluation of Past Accomplishments. VTA will evaluate the City’s progress in implementing the 2015-2023 Housing
Element. VTA will review the City’s Housing Element Annual Progress Reports as a starting point for this evaluation and will provide an assessment of the effectiveness of the prior housing element’s goals and programs. VTA will also interview staff to discuss the initial findings and obtain additional insight
regarding the effectiveness of the programs. VTA will compile the evaluation in a matrix format, including a brief discussion of the policy/program, an evaluation of progress and an initial recommendation on the appropriateness of the goal/program to carry forward into the updated 6th Cycle Housing Element
Deliverables
• Draft Memorandum Evaluation of Past Accomplishments of the 2015-2023 Housing Element (word) • Final Memorandum Evaluation of Past Accomplishments of the 2015-2023 Housing Element (word and PDF)
2.2.2 Housing Needs Assessment and Housing Constraints
[VTA lead, Rincon]
Housing Needs Assessment
VTA will lead the preparation of the Housing Needs Assessment. The Housing Needs Assessment will contain the following topics to satisfy Government Code Section 65583(a) requirements:
a) demographics, income, and employment trends; b) household characteristics; c) housing stock characteristics; d) at-risk housing analysis; and analysis of special housing needs. We will utilize a variety of data sources to update the City’s Housing
Element needs assessment. These include ACS, 2020 Census, Department of Finance population and housing estimates, State Employment Development Department labor statistics, and housing market data, among others.
What’s New in 6th Cycle
The review of past accomplishments must
include a discussion of the City’s
cumulative impact on addressing the
housing needs of special populations.
What’s New in 6th Cycle
HCD requires specific information on
farmworker populations (including
seasonal and migrant farmworkers).
American Community Survey (ACS) data is
not adequate to address this
requirement. If local farmworker
population is not available, HCD will
accept county-level, USDA Agricultural
Census data. HCD also requires specific
information on the
jurisdictions housing stock conditions
based on local knowledge. ACS data on
age of structure and availability of
plumbing and heating facilities is not
considered adequate.
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Housing Constraints
VTA will lead the preparation of the Housing Constraints section. The Housing Constraints section will identify potential governmental and non-governmental constraints to housing production, including environmental and infrastructural constraints. This analysis must contain a review of factors that may potentially constrain the
development, improvement, and preservation of housing
in City of Pacific Grove. Factors to be reviewed include market, governmental, environmental, and infrastructural constraints.
The City’s 6th Cycle Housing Element will be updated to meet new state law requirements. Additional
impediments may be identified based on discussions with staff and community stakeholders.
Assumptions
• City staff will provide one set of consolidated
comments on the Administrative Draft Housing
Needs Assessment and Housing Constraints sections
• The revised draft Housing Needs Assessment and
Housing Constraints sections will be incorporated
into the Screencheck Draft Housing Element in Task
2.2.7. Deliverables
• Administrative Draft Housing Needs Assessment and
Housing Constraints sections (word)
2.2.3 Housing Sites
Site Inventory Review
[Rincon lead, VTA]
Rincon will review the Sites Inventory prepared by the previous housing element consultant. We understand that the City and City’s consultant used Balancing Act to engage with the public on the sites selection process. The scope of this task assumes that the Rincon team’s efforts will largely be focused on supporting the Site
Inventory through data review to inform preparation of the Housing Resources section and other sections of the Housing Element Update.
This task assumes that the Sites Inventory is stable and that the sites identified have been vetted through an adequate community engagement process and are consistent with State Housing Element law and HCD’s Completeness Review Checklist. This means that the Sites Inventory should be considered adequate to address the following required analyses:
• Affirmatively Furthering Fair Housing –an evaluation of the sites to determine how they meet AFFH requirements, including that they are located throughout the community in a manner that has the ability to affirmatively further an increase in fair housing.
What’s New in 6th Cycle
• State Legislation:
o Assembly Bill (AB) 101 – Low Barrier
Navigation Centers o AB 139 – Parking
standards for emergency shelters
o AB 2162 – Supportive housing meeting
specific criteria and located within 0.5 miles
from transit
o AB 1762, SB 1227, and AB 2345 – Density
Bonus o SB 35 and objective
development standards
• Compliance with transparency in development
regulations
• Non-governmental constraints – assessment of
NIMBYism, lending practices, shortage of labor,
and other economic factors
• HCD new policy direction to address the
provision of large residential care for seven or
more persons
What’s New in 6th Cycle
State law pertaining to adequate site
requirements (AB 1397 and SB 166) has
changed. AB 1397 places higher standards
on the reuse of sites, reliance on
nonvacant sites and extreme sizes of sites
(too small and too large). SB 166 requires
a no-net loss accounting that necessitates
a sites inventory with a comfortable
buffer (typically 15-30 percent).
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• Non-vacant site analysis – an analysis of non-vacant sites to address a portion of the RHNA. This analysis should analyze realistic development potential within the planning period by considering the extent that a non-vacant site’s existing use impedes additional residential development, the jurisdiction’s past experience converting existing uses to higher density residential development, market trends and conditions.
• Local housing trends - an analysis using anticipated and actual project densities to project and substantiate assumed future development yields of proposed RHNA sites. This step assumes that reliance on documentation provided by City staff to compare the maximum zoning density to the actual project yield, including percentage and types of affordable units from development projects built, approved or under review during the 5th Cycle period. This step is also typically informed by input from residential developers obtained during community engagement to support estimated residential capacities on proposed RHNA sites.
• Infrastructure constraints – this analysis assumes discussions have occurred with appropriate utility providers to determine if parcels included in the sites inventory have sufficient access to water, sewer and dry utilities and adequate capacity to support housing development. This analysis typically relies on City staff to support the review of existing plans and programs and to support the consultant in identifying any potential limitations or constraints and improvements necessary to support housing development on the identified sites. This does not typically include technical infrastructure analyses.
If the site inventory is not adequate to support the required analyses and will require significant revision, including the identification of additional or replacement sites, the scope, budget and schedule will need to be revaluated.
Assumptions
• This task assumes that the Site Inventory will be provided in both GIS and excel formats. • Rincon will not edit/clean up any parcel or base data. • As stated previously, this task assumes Rincon can rely on a Draft Sites Inventory prepared by the previous housing element consultant.
Sites Working Session
[Rincon lead, VTA]
The Rincon team will participate in a virtual working session with City staff to ensure a clear understanding of the Sites Inventory and any accompanying assumptions. This session is anticipated to be up to two hours.
Deliverables
• Agenda and Meeting Notes
Sites Adjustment (Allowance)
[Rincon lead, VTA]
While the above tasks assume that the Sites Inventory is stable, we have included an allowance for some minor adjustments to the Sites Inventory. This includes up to 32 hours for the Rincon team to adjust assumptions or sites assuming that the majority of the sites can be used. Rincon will not proceed with this task unless mutually agreed upon with City staff and based on a clear understanding of the work needed to support any Sites Inventory adjustments. This task assumes one round of review by City staff of an adjusted Sites Inventory.
Deliverables
• Draft Sites Inventory Adjustment
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• Final Sites Inventory Adjustment
2.2.4 Housing Resources
[Rincon lead, VTA]
This task includes preparation of the Housing Resources section. The Housing Resources section will include a discussion of the following:
• Future housing needs, including a discussion of the RHNA requirement and planned or approved units and Accessory Dwelling Units (RHNA credit);
• Residential sites inventory, including methodology, site suitability, realistic development capacity and adequacy in meeting RHNA;
• Availability of infrastructure and services; and
• Financial resources for affordable housing.
Assumptions
• City staff will provide one set of consolidated comments provided on the Administrative Draft Housing Resources section
• The revised draft Housing Resources section will be incorporated into the Screencheck Draft Housing Element in Task 2.2.7
Deliverables
• Administrative Draft Housing Resources Section (word)
2.2.5 Affirmatively Furthering Fair Housing
[Rincon lead, VTA]
Rincon will prepare the AFFH analysis and will incorporate it as a new appendix. The AFFH analysis will address fair housing issues, identify contributing factors, develop goals and actions, and review prior goals and actions. Fair housing issues to be assessed include review of fair housing enforcement and capacity, segregation and integration, racially/ ethnically concentrated areas of poverty, access to opportunity, and disproportionate housing needs and
displacement risk. Analysis will consider local and regional patterns and trends, and local data and knowledge gathered through effective community engagement, assumed to have been completed by the previous housing element consultant. The Project Team has worked closely with HCD to fulfill the new and extensive AFFH guidance and HCD requirements.
Assumptions
• City staff will provide one set of consolidated comments on the Administrative Draft AFFH section • The revised Draft Housing Resources section will be incorporated into the Screencheck Draft Housing Element in Task 2.2.7
Deliverables
What’s New in 6th Cycle
The federal AFFH rule requires the
jurisdiction to take “deliberate action to
explicitly address, combat, and relieve
disparities resulting from past and
current patterns of segregation to foster
more inclusive communities.” AB 686
extended this AFFH requirement to cities
and counties in California. Cities must
incorporate fair housing issues, analysis,
goals, and actions when updating their
housing element.
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• Administrative Draft Housing Resources Section (word)
2.2.6 Housing Goals, Quantified Objectives and Policies (Housing Plan)
Administrative Draft
[VTA lead, Rincon]
VTA will lead preparation of the housing goals, policies, and quantified objectives. Based upon the analyses and research conducted in the previous tasks, VTA will update the housing programs. For each program included in the Housing
Element, VTA will establish the timeframe for
implementation, specific objectives, funding sources, and responsible agencies. The programs will satisfy requirements of Government Code Sections 65583(b) and (c).
Assumptions
• City staff will provide one set of consolidated comments provided on the Administrative Draft Housing Plan
section.
• The revised draft Housing Plan will be incorporated into the Screencheck Draft Housing Element in Task 2.2.7.
Deliverables
• Administrative Draft Housing Plan Section (word)
Programs Working Session
[VTA lead, Rincon]
The Rincon team will participate in a virtual working session with City staff to review the proposed programs in the Administrative Draft Housing Plan. This session is anticipated to be up to two hours.
Deliverables
• Agenda and Meeting Notes
2.2.7Draft Housing Element (2023 – 2031)
[Rincon lead, VTA]
What’s New in 6th Cycle
State laws require the Housing Plan include specific
programs:
• By-right approval of reuse sites if 20 percent is
set aside for affordable housing
• Replacement housing for development on sites
with existing uses
• Monitoring of no net loss
• Incentives to facilitate ADU development
• SB 35 and objective development standards
• AFFH meaningful actions to promote housing
mobility, access to opportunity, reduce
displacement, provide fair housing outreach and
enforcement, and implement placebased
neighborhood improvements.
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Rincon will compile the sections from previous tasks
and prepare the following versions of the Draft Housing Element 2023-2031
• Screencheck Draft Housing Element for staff
review
• Public Review Draft for public and City Council
review
• HCD Review Draft
Since individual sections of the Screencheck Draft
Housing Element will be reviewed under previous
tasks, this task assumes minimal revisions to the
Administrative Draft Housing Element to prepare the
public review version of the document.
During HCD’s review the Rincon team will work to
address all HCD comments. We will communicate with
HCD and facilitate review of the revisions via revised
pages. All revisions made to the Draft Housing Element
will be shown as tracked
changes. The goal is to secure a Finding of Substantial Compliance on the Draft Element before proceeding to adoption. This task includes no more than three rounds of HCD review. For purposes of this scope, we have assumed the comments from HCD will not introduce new substantive issues or concerns at each round and that there will have been a description or discussion of the items during previous rounds of review.
Deliverables
• Screencheck Draft Housing Element (word)
• Public Review Draft Housing Element (word and PDF)
• HCD Review Draft (word and PDF)
2.3 Community Engagement
2.3.1 Record of Engagement
[Rincon]
One of the most critical aspects of the Housing Update
Element process is the public participation process. The Housing Element, and the newly added AFFH analysis, relies heavily upon local knowledge to supplement and better understand the data and housing issues at hand, as well as, creating the programs that work best to serve local and regional needs. As stated in previous sections and in the Project Understanding, our scope assumes that the community engagement that has been conducted to date is adequate to support the analysis required for the Housing Element Update. This task includes summarizing that engagement within the Housing Element Update document. This task assumes that City staff will assist Rincon in pulling together all necessary records of engagement.
What’s New in 6th Cycle
AB 215 passed in 2021 (effective January 1, 2022)
changes the public review process for the Housing
Element.
• Draft Housing Element must be available for a
30-day review period prior to submitting for HCD
review
• If comments are received, the City must take at
least 10 business days to address the comments
prior to submitting to HCD for review
• HCD review of the Draft Housing Element is
extended to 90 days (from the 60-day review under
old law)
What’s New in 6th Cycle?
AB 686 (Affirmatively Furthering Fair
Housing) passed in 2017 requires that the
outreach activities be informed by AFFH
characteristics.
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Assumptions
• City staff will provide Rincon will all necessary records of engagement conducted to date for the 6th Cycle Housing Element Update, including input from any stakeholder interviews Deliverables
• Summary of engagement activities included in the Screencheck Draft Housing Element (word) in Task 2.27
2.3.2 Virtual Stakeholder Interviews (Allowance)
[Rincon]
Engagement of and input from local advocacy groups, minority and special needs populations, and housing developers are important to the Housing Element update (and required by HCD).
In Task 2.3.1 we will work closely with City staff to identify stakeholders that the City and/or their previous housing element consultant has already interviewed and/or interacted with. Typically, this stakeholder group would include a broad cross-section of the community so that the consultation list includes market rate developers, affordable housing developers and fair housing advocates, and community-based organizations.
This task includes an allowance for additional interviews with key stakeholders. It is assumed that most of the input and feedback needed from these groups was already obtained by the City and the housing element consultant during previous engagement activities. However, additional information may be needed to support the analysis described in previous tasks.
Assumptions
• City staff will provide the list of key stakeholders already assembled and interviewed to date • City staff will help in identifying any additional stakeholders that may need to be contacted • See also Task 2.3.1
Deliverables
• An allowance for up to 10-12 interviews (assumes interviews are approximately a half hour in length) • Summary of stakeholder input
2.3.3 Targeted Engagement (Allowance)
[Rincon]
This task includes an allowance for one informal, in-person engagement. This could include a pop-up event, a focus group meeting or another similar activity. This allowance was provided to support an additional, informal engagement touchpoint during the Housing Element Update process. This activity is anticipated to occur prior to the release of the Public Draft Housing Element Update. Rincon will coordinate with City staff on the details of this event.
Assumptions
• City staff will provide any materials/equipment needed to support the event such as tables, booth materials. Etc.
• City staff will secure the venue, as needed
• Includes attendance by two staff from Rincon
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• City staff will handle all necessary notifications
Deliverables
• One informal, in-person engagement activity
• Workshop handouts, boards or interactive activity
2.3.4 Public Workshop
[Rincon]
We propose one in-person workshop to engage with community residents, agencies, and key stakeholders during the public review period for the Draft Housing Element update. The Rincon team will prepare a Power Point presentation to walk through the public review Draft.
Assumptions
• City staff will provide any materials/equipment needed to support the event such as tables, booth materials. Etc.
• City staff will secure the venue
• Includes attendance by two staff from Rincon
• City staff will handle all necessary notifications
Deliverables
• One, in-person workshop
• Workshop handouts
2.4 GIS Support Services
2.4.1 GIS Support Services Site
[Rincon]
This task includes time for Rincon’s GIS team to compile the necessary GIS data and prepare maps to support the Housing Element Update.
Assumptions
• All base data is assumed to be provided by City staff, the County and/or other regional and State data sources
Deliverables
• Data and Maps included in other tasks
2.4.2 GIS Support Services Engagement
This task includes the creation of reference maps as needed to support engagement materials and presentations.
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Assumptions
• All base data is assumed to be provided by City staff, the County and/or other regional and State data sources
Deliverables
• Maps included in other tasks
2.5 Public Hearings and Study Session
2.5.1 Virtual Study Session
[Rincon lead, VTA]
The Rincon team will facilitate one virtual study session with the Planning Commission or City Council to update them on the Housing Element Update process and to present the Housing Plan. This study session is anticipated to occur prior to the release of the public review Draft of the Housing Element.
Assumptions
• City staff will handle all necessary notifications
• Assumes attendance by one staff member from Rincon and one from VTA Deliverables
• Power Point presentation
• One, virtual Study Session with the PC or CC
2.5.2 Public Hearings
[Rincon lead, VTA]
This task includes a budgeted allowance for up to two in-person public hearings to support staff, one before the Planning Commission, and one before City Council for the adoption of the Housing Element update. We will present the element update and respond to questions as directed by City staff. This budget assumes that Rincon’s PM and PIC will be in attendance and VTA.
Additional public hearing attendance will be billed on a time and materials basis, per Rincon’s and/or VTA’s billing rates in effect at the time the service is provided.
Assumptions
• City staff will handle all necessary notifications
• Assumes attendance by two staff members from Rincon and one from VTA Deliverables
• Power Point presentation
• Up to two, in-person public hearings
2.6 Housing Element Project Management
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[Rincon lead, VTA]
At the onset of the project, Rincon will refine the scope and develop a schedule. Throughout the project, Rincon will proactively identify issues, immediately bring those issues to the attention of City staff, identify potential solutions, and coordinate with City staff as to the best course of action. The Rincon project manager will participate in 30-minute project management conference calls every other week (approximately 26 calls) with the project team. Rincon will use email communications and have telephone/videoconference conversations with City staff, as needed, during the course of the project to ensure clear communication. Rincon will prepare monthly invoices with status reports documenting the progress made each month on completing the project, and review and update the schedule when necessary. This task assumes that Rincon’s PIC and VTA will attend meetings strategically throughout the process. This task also includes internal coordination amongst the Rincon team.
Rincon will prepare agendas for all meetings and note any actions from those meetings.
Deliverables
• Up to 26, 30-minute virtual meetings with City staff
• Agenda and Meeting Notes for biweekly project status calls (electronic format) DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
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3 Housing Element Team Organization
3.1 Team Organization
Illustrated below is the composition of our core team members.
Staff Position/Role
Kimiko Lizardi Principal-in-charge
Ryan Russell Project Manager
Veronica Tam & Associates Housing Technical Lead
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4 Housing Element Schedule
The Rincon team is prepared to begin the work program described in this proposal immediately upon authorization to proceed. Due to status of the City’s current progress on the Housing Element Update, which is late in the current housing cycle, achieving adoption by the statutory deadline of December 31, 2023 is not likely or realistic. During the project initiation meeting, Rincon will work with the City to establish a clear and detailed schedule, including deliverables and key milestones. Rincon will coordinate with City staff to explore any streamlining opportunities and refine the schedule as necessary. Ensuring sufficient time for any additional engagement and applying realistic timeframes to support the full scope of the project will be important for the program’s overall success.
Below is an estimated schedule based on our current understanding of the status of the City’s Sites Inventory and Community Engagement activities and assuming that all data needs and information developed to date will be provided to Rincon in a timely manner.
Schedule Dates
Project Initiation March 20, 2023 – April 30, 2023
Administrative Draft HE sections, City Review, Public Review Draft HE May 2023 – September 2023 Public Workshop, Mandated Public Comment Period (30 days)/10 days to response in writing prior to review by the PC or CC
End of September 2023 – mid
November 2023
Study Session October 2023
State HCD first round of review (90 days)
Mid November 2023 – February
2024
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5 Cost Estimate Summary
5.1 Cost Estimate Housing Element
The estimated budget for the Housing Element Update would be $227,917.73. We are prepared to initiate work immediately upon execution of a contract and receipt of a notice to proceed. All budget assumptions provided in the Focused General Plan update proposal shall apply unless otherwise specified in Section 2 Housing Element Scope of Work.
5.2 Housing Element Fiscal Year Cost Analysis
At the City’s request, we have prepared a breakdown of the Housing Element costs by fiscal year (see Table 1).
The City of Pacific Grove’s fiscal year starts on July 1. We have assumed the Housing Element work will be initiated within a week of the City Council approval of the contract.
5.3 Focused General Plan Update Fiscal Year Breakdown by Subtask
In addition, the City has requested a breakdown of the Focused General Plan by fiscal year (see Table 2). Table 2 provides a detailed breakdown of the Focused General Plan budget by fiscal year and subtask. The Focused General Plan Update is assumed to start in April 2023 and end in June 2026.
The total budget provided in Table 2 does not reflect the recommended 10% contingency as it cannot be determined if or when it would be used.
5.4 Focused General Plan Update + Housing Element By
Fiscal Year – Summary Tasks
Table 3 provides a higher-level budget summary of the Focused General Plan and Housing Element by fiscal year.
As noted in Section 5.3 this table does not reflect the recommended 10% contingency as it cannot be determined if or when it would be used.
5.5 Focused General Plan Update Budget Alternatives
The City has inquired about alternative methods to budget for the Focused General Plan update, including an option that would limit General Plan spend to $500,000 per year. If the scope of work were to be adjusted to fit a spend limit of $500,000 per year, the following are potential budget and schedule implications:
• At $500,000 per year, the fiscal year timeline would be extended to FY 2027/2028, adding approximately 2 years to the overall schedule.
• The current proposed workplan was designed around an integrated approach to the General Plan update rather than a linear approach. This allows for economies of scale particularly related to community engagement activities, existing conditions and SWOT analysis, project coordination and the Program EIR. • The proposed workplan would need to be revaluated for added costs to support the extended schedule.
For example, project management and coordination activities would need to be extended by the additional timeline, approximately 2 years.
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• An extended timeline creates additional risk for State and Federal legislative change and updates.
Page
• The City may want to consider a different phased approach to the Focused General Plan Update. This could support a more linear approach that maintains spend at $500,000 or less per year. However, it would require a reevaluation of the approach to determine which activities should occur first and how they will be supported by community engagement and CEQA analysis. This may result in the need for more than one CEQA document to support the phased timing of the general plan amendments and necessary rezonings.
5.6 Total Focused General Plan + Housing Element Fee
Proposal Amended
Table 4 is an itemized budget inclusive of anticipated costs associated with the project, broken down by task and hours. This table amends the Cost Estimate provided in the Focused General Plan Update proposal. All other cost assumptions are as provided in the Focused General Plan update unless otherwise specified in Section 2 Housing Element Scope of Work.
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2511 Garden Road, Suite C-250
Monterey, California 93940
831-333-0310
Table 1 – Housing Element Update Fiscal Year Breakdown
Task and Description 2023 FY (to
6/30/23) 2024 FY
(7/1/236/30/24)
2025 FY
(7/1/24 to
6/30/25)
2026 FY
(7/1/25 -
6/30/26
TOTAL
Task 11: Housing Element
11.1: Draft 6th Cycle Housing Element Review $13,936 $13,936
11.2: Housing Element Update $83,716 $39,683 $123,399
11.3: Community Engagement $9,179 $12,542 $21,721
11.4: GIS Support Services $3,124 $2,116 $5,240
11.5: Public Hearings and Study Session $31,286 $31,286
11.6: Housing Element Project Management $5,037 $27,299 $32,336 Total Housing Element Update $114,991 $112,926 $227,918
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Table 2 – Focused General Plan Update Fiscal Year Breakdown by Subtask Task and Description 2023 FY (to
6/30/23) 2024 FY
(7/1/236/30/24)
2025 FY
(7/1/24 to
6/30/25)
2026 FY
(7/1/25 -
6/30/26
TOTAL
Task 1: Project Initiation and Coordination $70,512 $41,733 $41,619 $40,365 $194,229
1.1 Kickoff Meeting and City Tour $34,537 $34,537
1.2 Existing Document Review $22,064 $22,064
1.3 Scope of Work and Schedule Refinement $3,763 $3,763
1.4: Project Coordination $10,148 $41,733 $41,619 $40,365 $133,865 Task 2: Community Engagement $34,143 $379,869 $252,190 $724 $666,925
2.1 Community Engagement Plan $18,600 $18,600
2.2 Online Engagement $13,327 $54,824 $18,274 $724 $87,149
2.3 Community Workshops $192,851 $184,060 $376,911
2.4 General Plan Technical Advisory Group $1,559 $28,522 $26,106 $56,187
2.5 Virtual Stakeholder Interviews $37,826 $37,826
2.6 Walking Tours $22,531 $22,531
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2.7 Pop Up Events $7,990 $7,334 $15,324
2.8 Focus Group Meetings $10,034 $7,402 $17,436
2.9 Engagement Tookits $6,042 $6,042
2.10 Spanish Interpretation and Facilitation $300 $5,487 $5,023 $10,810 Workshop/Meeting Materials $217 $2,642 $2,418 $5,276
Story Map Support $4,416 $4,416
Additional GIS Support $141 $1,718 $1,573 $3,432
2.12 CAAP Engagement Coordination $4,986 $4,986
Task 3: Existing Conditions, Issues and Opportunities $26,747 $364,777 $391,525
3.1 General Plan Audit $7,328 $2,552 $9,880
3.2. Administrative Draft Existing Conditions Background Report $155,394 $155,394
3.3 Final Existing Conditions Background Report $35,839 $35,839
3.4 Supplemental Analysis $15,703 $64,381 $80,084
3.5 Vision and Guiding Principles Development $11,451 $11,451 DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
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3.6 SWOT Analysis, Preliminary Policy and Implementation Measure Recommendation
$86,181 $86,181
Task 3.7 GIS Services $3,717 $8,979 $12,696
Task 4: Alternatives $63,225 $9,202 $72,427
4.1 Land Use, Community Design and Circulation Alternatives Analysis $45,523 $6,625 $52,148
4.2 Preferred Alternative $15,534 $2,261 $17,795
Task 4 GIS Support $2,168 $316 $2,484
Task 5: General Plan $168,338 $168,338
5.1 First Administrative Draft General Plan $118,099 $118,099
5.2 Second Administrative Draft General Plan $47,478 $47,478 Task 5 GIS Services $2,760 $2,760
Task 6: Zoning Ordinance Amendments $19,778 $19,778
6.1 6th Cycle Housing Element + General Plan Consistency Memo $13,784 $13,784
6.2 Administrative and Public Review Zoning Map Updates $5,994 $5,994 Task 7: Objective Design and Development Standards $27,463 $106,065 $133,528
7.1 ODDS Initiation and Issue Identification $9,659 $9,659
7.2 ODDS Development $17,804 $18,000 $35,804
7.3 Administrative and Public Review Draft $88,065 $88,065 DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
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Task 8: Climate Action and Adaptation Plan $3,502 $23,517 $27,577 $80,501 $135,096
8.1 CAAP Kickoff Meeting and Monthly Meetings $1,478 $6,079 $6,062 $2,043 $15,662
8.2 Existing Measure Analysis and Success Tracking $2,024 $1,028 $3,052
8.3 GHG Inventories, Forecast and Targets $7,904 $3,599 $11,503
8.4 Draft and Final CAAP Strategy Selection $8,505 $12,083 $20,588
8.5 Measure Technical Appendix $12,626 $12,626
8.6 Develop Tools for Monitoring, Tracking and Activation $187 $11,577 $11,764
8.7 Develop Draft and Final Climate Action and Adaptation Plan $5,646 $16,666 $22,312
8.8 CEQA GHG Streamlining Checklist $10,945 $10,945
8.9 CEQA GHG Thresholds $0 $0 $15,400 $15,400
8.10 Grant Research and Application $0 $0 $11,244 $11,244 Task 9: CEQA Analysis (Program EIR) $0 $247,768 $90,700 $338,468 Task 10: Hearings and Adoption $25,422 $38,029 $77,665 $141,116
10.1 Planning Commission and City Council Meetings $25,422 $38,029 $49,321 $112,772
10.2 Final General Plan $0 $0 $9,584 $9,584
10.3 Document Accessibility Remediation $0 $0 $18,760 $18,760 Total General Plan, CAAP, and EIR Process $134,904 $926,007 $910,565 $289,955 $2,261,430 Note: the total budget reflected in this table does not include the recommended 10% contingency as it cannot be determined if or when it would be used.
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Table 3 – Focused General Plan Update + Housing Element Update Fiscal Year Breakdown Phase ID & Description 2023 FY (to
6/30/23) 2024 FY
(7/1/236/30/24)
2025 FY
(7/1/24 to
6/30/25)
2026 FY
(7/1/25 -
6/30/26
Total
Task 1: Project Initiation and Coordination $70,512 $41,733 $41,619 $40,365 $194,229 Task 2: Community Engagement $34,143 $379,869 $252,190 $724 $666,925 Task 3: Existing Conditions, Issues and Opportunities $26,747 $364,777 $391,525 Task 4: Alternatives $63,225 $9,202 $72,427
Task 5: General Plan $168,338 $168,338
Task 6: Zoning Ordinance Amendments $19,778 $19,778
Task 7: Objective Design and Development Standards $27,463 $106,065 $133,528 Task 8: Climate Action and Adaptation Plan $3,502 $23,517 $27,577 $80,501 $135,096 Task 9: CEQA Analysis (Program EIR) $247,768 $90,700 $338,468 Task 10: Hearings and Adoption $25,422 $38,029 $77,665 $141,116 Task 11: Housing Element $114,991 $112,926 $227,918
Total General Plan, CAAP, and EIR Process + Housing Element $249,896 $1,038,933 $910,565 $289,955 $2,489,348 Note: the total budget reflected in this table does not include the recommended 10% General Plan contingency as it cannot be determined if or when it would be used.
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Table 4 – Focused General Plan Update and Housing Element Update Cost Proposal (Amended) RINCON CONSULTANTS, INC.
22-13730 City of Pacific Grove General Plan, Zoning Code and CEQA Cost
Estimate
1.1 Kickoff Meeting and City Tour
1.2 Existing Document Review
1.3 Scope of Work and Schedule Refinement
1.4: Project Coordination
Task 2: Community Engagement
2.1 Community Engagement Plan
2.2 Online Engagement
2.3 Community Workshops
2.4 General Plan Technical Advisory Group
2.5 Virtual Stakeholder Interviews
2.6 Walking Tours 2.7 Pop Up Events
2.8 Focus Group Meetings
2.9 Engagement Tookits
2.10 Spanish Interpretation and Facilitation
2.11 GIS Services for Task 2 2.12 CAAP
Engagement Coordination
Task 3: Existing Conditions, Issues and
Opportunities
3.1 General Plan Audit 50.00 9,880.00 0.00
9,880.00
22-13730 City of Pacific Grove General Plan, Zoning
Code and CEQA
Rate Hours Labor Budget Direct
Expenses
Total Budget
Task 1: Project Initiation and Coordination 586.00 134,611.00 59,618.00 194,229.00
83.00 21,168.00 13,368.80 34,536.80
36.00 7,332.00 14,732.00 22,064.00
7.00 1,791.00 1,972.00 3,763.00
460.00 104,320.00 29,545.20 133,865.20
2,195.00 447,192.00 219,733.45 666,925.45
80.00 17,208.00 1,392.00 18,600.00
368.00 68,821.00 18,328.00 87,149.00
1,155.00 245,451.00 131,460.45 376,911.45
136.00 29,472.00 26,714.80 56,186.80
102.00 20,078.00 17,748.00 37,826.00
36.00 6,696.00 15,834.60 22,530.60
75.00 15,324.00 0.00 15,324.00
50.00 10,290.00 7,145.60 17,435.60
30.00 6,042.00 0.00 6,042.00
50.00 9,700.00 1,110.00 10,810.00
93.00 13,124.00 0.00 13,124.00
20.00 4,986.00 0.00 4,986.00
951.00 183,757.00 207,767.60 391,524.60
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4.1 Land Use, Community Design and Circulation
Alternatives Analysis
4.2 Preferred Alternative
Task 4 GIS Support
Task 5: General Plan
5.1 First Administrative Draft General Plan 5.2
Second Administrative Draft General Plan
Task 5 GIS Services
Task 6: Zoning Ordinance Amendments
6.1 6th Cycle Housing Element + General Plan
Consistency Memo
6.2 Administrative and Public Review Zoning Map
Updates
Task 7: Objective Design and Development
Standards
7.1 ODDS Initiation and and Issue Identification
7.2 ODDS Development
7.3 Administrative and Public Review Draft
Task 8: Climate Action and Adaptation Plan
3.2. Administrative Draft Existing Conditions
Background Report
3.3 Final Existing Conditions Background Report
3.4 Supplemental Analysis
3.5 Vision and Guiding Principles Development
3.6 SWOT Analysis, Preliminary Policy and
Implementation Measure Recommendation
Task 3.7 GIS Services
381.00
83.00 146.00
24.00 175.00
92.00 74,751.00
16,641.00
28,916.00
4,746.00
36,127.00
12,696.00
80,643.20
19,198.00
51,167.60
6,704.80
50,054.00
0.00 155,394.20
35,839.00
80,083.60
11,450.80
86,181.00
12,696.00
Task 4: Alternatives 200.00 41,258.00 31,169.20 72,427.20 148.00
34.00 31,558.00
7,216.00
20,590.00
10,579.20
52,148.00
17,795.20
18.00 2,484.00 0.00 2,484.00
570.00 110,326.00 58,011.60 168,337.60
376.00 72,140.00 45,959.20 118,099.20
174.00 35,426.00 12,052.40 47,478.40
20.00 2,760.00 0.00 2,760.00
98.00 19,778.00 0.00 19,778.00
64.00 13,784.00 0.00 13,784.00
34.00 5,994.00 0.00 5,994.00
30.00 6,984.00 126,544.40 133,528.40
10.00 2,328.00 7,331.20 9,659.20
8.00 1,758.00 34,046.00 35,804.00
12.00 2,898.00 85,167.20 88,065.20
612.00 120,636.00 14,460.00 135,096.00
8.1 CAAP Kickoff Meeting and Monthly Meetings
8.2 Existing Measure Analysis and Success
Tracking
8.3 GHG Inventories, Forecast and Targets
70.00 16.00
23.00 15,662.00
3,052.00
4,543.00
0.00 0.00
6,960.00
15,662.00
3,052.00
11,503.00
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9.1 CEQA Kickoff Meeting
9.2 Notice of Preparation
9.3 Project Description
9.4 Scoping Meeting
9.5 AB 52 and SB 18 Consultation Assistance
9.6 Administrative Draft EIR
9.7 Screencheck Draft EIR
9.8 Public Draft EIR
9.9Final EIR Response to Comments and
Administrative
9.10 Mitigation Monitoring and Reporting Program
9.11 Final EIR
9.12Considerations, and Resolution CEQA Findings,
Statement of Overriding
9.13 Administrative Record
9.14 Legal Review
Task 10: Hearings and Adoption
10.1 Planning Commission and City Council
Meetings
10.2 Final General Plan
10.3 Document Accessibility Remediation
8.4 Draft and Final CAAP Strategy Selection
8.5 Measure Technical Appendix
8.6 Develop Tools for Monitoring, Tracking and
Activation
8.7 Develop Draft and Final Climate Action and
Adaptation Plan
8.8 CEQA GHG Streamlining Checklist
8.9 CEQA GHG Thresholds
8.10 Grant Research and Application
108.00
68.00 22.00
120.00
53.00 76.00
56.00 20,588.00
12,626.00
4,264.00
22,312.00
10,945.00
15,400.00
11,244.00
0.00 0.00
7,500.00
0.00 0.00
0.00 0.00
20,588.00
12,626.00
11,764.00
22,312.00
10,945.00
15,400.00
11,244.00
Task 9: CEQA Analysis (Program EIR) 1,499.00 302,175.00 36,293.10 338,468.10
11.00 2,599.00 0.00 2,599.00
12.00 2,402.00 0.00 2,402.00
25.00 4,591.00 0.00 4,591.00
25.00 5,866.00 818.90 6,684.90
18.00 3,935.00 0.00 3,935.00
970.00 192,872.00 34,684.00 227,556.00
68.00 13,404.00 0.00 13,404.00
54.00 9,686.00 674.00 10,360.00
150.00
31,810.00 0.00 31,810.00
21.00 4,150.00 0.00 4,150.00
43.00 8,590.00 116.20 8,706.20
50.00 10,050.00 0.00 10,050.00
32.00 6,860.00 0.00 6,860.00
20.00 5,360.00 0.00 5,360.00
453.00 107,412.00 33,703.80 141,115.80
336.00 79,068.00 33,703.80 112,771.80
47.00 9,584.00 0.00 9,584.00
70.00 18,760.00 0.00 18,760.00
735.00 150,438.00 77,479.73 227,917.73
11.1: Draft 6th Cycle Housing Element Review
11.2: Housing Element Update
39.00 342.00
8,971.00
67,069.00
4,964.80
56,329.60
13,935.80
123,398.60
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Focused General Plan Proposal Supplement
Rincon Consultants, Inc. Page 10
Task 11: Housing Element
11.3: Community Engagement
11.4: GIS Support Services
11.5: Public Hearings and Study Session
11.6: Housing Element Project Management
113.00
34.00 75.00
132.00
20,733.00
5,240.00
18,409.00
30,016.00
988.00
0.00 12,877.33
2,320.00
21,721.00
5,240.00
31,286.33
32,336.00
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Project Total
10% Contigency on GPU Total
with Contigency
7,929.00 1,624,567.00 864,780.88 2,489,347.88
226,143.00
2,715,490.88
Direct Expenses Summary
CAPDash
Digial Production - Flash Drive
Per Diem - job chargeable
Per Diem- Lodging
Photocopies - Black and White
Photocopies - Color
Postage, Shipping, Delivery
Travel - Mileage
Travel (airfare, ground trans, lodging)
Vehicle Day Rate
WRT Design
Economic & Planning Systems Veronica
Tam and Associates, Inc.
Kimley Horn Associates
Direct Expenses Subtotal
Amount
7,500.00
40.00 464.00
11,668.00
250.00
1,302.00
232.00
5,145.68
14,364.00
3,150.00
413,470.40
107,218.80
74,054.40
225,921.60
864,780.88
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2511 Garden Road, Suite C-250
Monterey, California 93940
831-333-0310
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www.rinconconsultants.com
City of Pacific Grove
Focused General Plan Proposal Supplement
6 Appendix A – Housing Element Update Data
Needs
The following data and information request list has been compiled based on a preliminary review of the existing Housing Element. The consultant team may request additional data throughout the Housing Element Update process. A separate request will be made for materials needed for CEQA review, if included.
You may not have all the items—it is still helpful to know if you are having trouble locating it, or if it just doesn’t exist.
No. Information Comments Response
1 5th Cycle Housing Element Sites Inventory
Worksheet
Excel format preferred
2 5th Cycle Housing Element CEQA Document
3 Housing Element Annual Progress Reports and
General Plan Progress Reports since start of 5th
Cycle
4 Residential development completed during 5th
Cycle
If not shown in Annual Progress Reports, details on permits issued during the 5th Cycle: housing type, tenancy, affordability, and previous site use
5 Information on sites previously identified in
inventory as underutilized that were
redeveloped during the 5th Cycle
Type of development, number of units realized, zoning designation, affordability, date constructed, FAR, consolidation/division of lots, previous use of site.
6 Pending and approved residential and mixeduse
projects
Include APNs, number of units, affordability (and reasoning to support assumptions if not deed-restricted), tenancy, entitlements requested, approval stage, estimated date of approval or completion, consolidation/division of lots, existing use(s) on site, and any other pertinent information
7 ADU permitting data Permits issued from 2018-2022 and 2023 to date. Include Junior ADUs
8 Status of implementation of programs in 5th
Cycle housing element, including detailed
explanation of any that were not implemented
(2021 APR + explanations)
Programs are reported on in Annual Progress Reports, but often not very detailed. Provide an explanation (quantify, if possible) of the effectiveness of goals, policies, and related actions in meeting the housing needs of special needs populations (e.g., elderly, persons with disabilities, large households, female headed households, farmworkers and persons experiencing homelessness). Include an explanation of any factors (financial, staffing, etc.) that may have hindered progress towards meeting 5th Cycle housing element goals. 9 Annexation information If any annexations have occurred during the 5th Cycle Housing Element, or are planned in the 6th Cycle. If annexations are planned during 6th Cycle, provide information on progress and estimated completion date.
10 Current development impact and permit fee
schedule(s)
11 Project approval timelines Describe typical processing timelines for types of permits that residential development is subject to. Provide example projects and details (dates of application, approval, construction begin and end).
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12 A list of typical fees charged for both
singlefamily and multifamily units
13 A list of revisions to development standards
since 5th Cycle Housing Element
Provide details such as ordinances and staff reports, if possible, and/or narrative of changes.
14 Describe any revisions to General Plan or
zoning designations since last Housing Element
Provide details such as ordinances and staff reports, if possible, and/or narrative of changes.
Rincon Consultants, Inc. Page 2
No. Information Comments Response
15 Housing condition surveys or code
enforcement data to illustrate numbers of
substandard housing in the jurisdiction
16 Information on existing subsidized affordable
units
Location, number of units, affordability, particular population served (e.g., seniors, persons with disabilities, or other special needs population), funding sources, and affordability expiration dates. 17 Any information on community development
funding and local housing programs that serve
residents
For each program, provide data on how many households are served (to-date or annual average), current funding levels, administrative structure, and funding sources.
Describe how the jurisdiction receives CDBG, HOME, or ESG funding.
Details on programs may be found in the jurisdiction’s community development planning documents (most recent Consolidated Plan, Annual Action Plan, or Analysis of Impediments to Fair Housing). 18 Photos of recent projects and existing
developments that could be considered
typical, by housing type (single family, duplex,
townhome, apartment, mixed use, tuck-under
parking, etc.)
Please provide addresses, year built or modified, previous use on site. 19 Recent sewer and water master plans or other
important documents on sewer/water capacity
20 General discussion of availability and adequacy
of water and sewer services, by
area/neighborhood
Provide information on any areas where housing is anticipated during the 6th Cycle.
21 Specific Plan documents and associated CEQA
documents
22 Stakeholder/interested parties list with contact
information
Non-profit housing developers, for-profit housing developers, social services agencies, fair housing services providers, social justice and housing advocacy organizations, racial/ethnic community associations and business organizations, organizations/advocates for special housing needs populations (seniors, people with disabilities, students, people experiencing homelessness, etc.)
23 Discussion of historic patterns of segregation
(social, racial, economic, cultural) within the
city.
Description of current differences between areas of the city, any separation by characteristics of population, infrastructure, etc.
Discussion of past exclusionary zoning practices, whether intentional or unintentional, which had the effect of segregating classes of people (i.e., single family zoning, minimum home sizes, growth management program and exemptions, etc.)
References may include documents from a historical society, college or university history department or program, planning documents, institutional knowledge from planning department, etc.
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24 GIS layers: files or links to where they can be
downloaded
• City boundaries
• Parcel data (including ownership and
valuation data where possible)
• General Plan land use designations
• Zoning designations
• Overlays, specific plans, other
planning tools
• Georectified aerial photography
(latest available) If
available:
• Vacant/underutilized sites from
previous Housing Element and
updated information
• Rent controlled housing
• Infrastructure locations and sizing
• Community health features (parks,
bike facilities, trails, etc.)
Parcel data should be obtained through the Assessors Office, Rincon may need to sign agreement in order to access this. We understand not all jurisdictions have their own GIS capabilities, but may have data from prior planning efforts or may have shared GIS data with regional governments.
City of Pacific Grove
Focused General Plan Proposal Supplement
No. Information Comments Response
• Community safety features (fire
stations, police
stations/substations)
• Environmental constraints
(flooding, wildfire risk, habitat issue
areas, airport safety, etc)
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4886-0871-9250 v9 1
This FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT, (this “Amendment”) is made and effective as of December ___, 2023 by and between the CITY OF PACIFIC GROVE, a municipal corporation (hereinafter "City") and RINCON CONSULTANTS (hereinafter “Consultant” or “Rincon”). City and Consultant are sometimes referred to herein as a “Party” and collectively as the “Parties.”
RECITALS
The following Recitals are a substantive part of this Agreement:
A. City and Consultant entered into a Professional Services Agreement dated effective as of April 1, 2023 in connection with the City’s Housing Element (the “Agreement”).
B. City and Consultant desire to enter into this Amendment to the Agreement to add additional services to the Scope of Work and related increases to the fee to be paid to Consultant for the additional work.
In consideration of the mutual promises contained herein, the Parties hereto agree to amend the following sections of the Agreement as follows:
Section 1. Term
Section 1 of the Agreement is amended to read as follows:
“This Agreement shall commence on April 1, 2023, and shall remain and continue in effect until the tasks described herein are completed, but in no event later than June 30December 31, 2024, unless sooner terminated pursuant to the provisions of this Agreement. In the event that unforeseen circumstances require additional time for the completion of the Services (as defined below) upon written approval of the City Manager, this Agreement may be extended by a period of up to six (6) months.”
Section 2. Scope of Work
Section 2 of the Agreement is amended to provide that the Services to be provided by Consultant under the Agreement, shall include the services described in Exhibit A to the Agreement (Housing Element Scope of Work – Task 1), and the “Additional Services” described in Exhibit A-1 which is attached hereto and incorporated herein by this reference as though set forth in full. The Additional Services include the Zoning Ordinance Amendments, Land Use Element Consistency Updates, and Health and Safety Element Consistency Updates (Task 2) which are referred to collectively along with Housing Element Scope of Work (Task 1) as the “Housing Element Update.” The Additional Services also include the preparation of a Program Environmental Impact Report for the Housing Element Update (Task 3) and public hearing attendance (Task 4).
As utilized in the Agreement, the term “Services” shall include both the original Services and the Additional Services.
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Section 3. Performance
A new paragraph is added to Section 3 of the Agreement to read as follows:
“City understands and agrees that Consultant’s ability to perform all Services described herein is reliant upon City’s ability to respond to communications, questions, reviews, and requests for data in a timely manner; maintain consistency in procedures and strategy; maintain a single or limited point of contact to ensure effective communication; and to work with Rincon to efficiently and effectively resolve issues that may arise.”
Section 4. Payment
Section 5 of the Agreement is amended to revise the not to exceed amount in Section 5.a. to be One Million One Hundred Eighty Thousand Six Hundred Twenty Six and 20/100 dollars ($1,180,626.20). In addition, Section 5 of the Agreement is amended to add a new subsection e. to read as follows:
“e. If, as a result of circumstances outside of the control of Consultant, the completion of the Services is delayed or extended beyond the term identified in Section 1, including any extension granted by the City Manager, Consultant and City agree to re-evaluate fees associated with uncompleted work. Further, so as to ensure flexibility in completion of the Services, following written notification, City authorizes Consultant to move remaining budgeted fees from tasks that were completed under budget to current and future tasks not yet completed so as to ensure adequate funding for each task.”
Section 5. Suspension or Termination of Agreement Without Cause Section 7.b. is amended to revise the reference to Section 6 of the Agreement to instead reference Section 5 of the Agreement. Section 7 is further amended to add a new subsection c. to read as follows:
“c. Provided that Consultant is not in default under this Agreement as set forth in Section 8, Consultant may suspend or terminate this Agreement, or any portion hereof, without penalty by serving upon City at least thirty (30) days prior written notice. Any such termination shall be considered without fault by either Party. Prior to issuance of written notice of termination, Consultant agrees to discuss and attempt to resolve any issues with City that lead up to issuance of the notice.
Consultant agrees to provide assistance if requested by the City in transitioning of any remaining scope of work to a new consultant on a time and materials basis for a period of 90 days after termination. Consultant shall submit an invoice to the City pursuant to Section 5 for the actual Services performed up to the time of termination and for any transitional assistance thereafter.”
Section 6. Ownership of Documents
Section 9.a. of the Agreement is amended to read as follows:
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“a. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by City that relate to the performance of Services under this Agreement. Consultant shall maintain adequate records of Services provided in sufficient detail to permit an evaluation of Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall, upon written notice, provide free access to the representatives of City or its designees, identified in the written notice, at reasonable times to such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts or copies therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. If there is a substantial billing deviation adverse to City, then the cost of an audit shall be borne by Consultant.
Such records, together with supporting documents, shall be maintained for a period of five (5) years after receipt of final payment.”
Section 7. Notices
Section 19 of the agreement is amended to provide that any notices required under the Agreement can also be given electronic/email. Notices shall be sent to the Parties as follows:
To City: City Manager
City of Pacific Grove
300 Forest Avenue
Pacific Grove, CA 93950
Copies to: City Clerk and Community Development
Director
Email: [email protected]
With a copy to: Brian Pierik, City Attorney
Burke, Williams & Sorensen LLP
2310 East Ponderosa Drive, Suite 25
Camarillo, CA 93010-4747
Email: [email protected]
To Consultant: Kimiko Lizardi
Rincon Consultants, Inc.
80 Garden Court, Suite 240
Monterey, CA 93940
Email: [email protected]
Section 8. Remaining Terms in Effect
Except as modified herein, all other terms set forth in the Agreement shall remain in full force and effect.
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In Witness Whereof, City and Consultant have executed this Amendment as of the date first written above.
City of Pacific Grove Rincon Consultants, Inc.
By:
Its: City Manager
By:
Its:
Date:
Approved as to Form:
Date:
Brian Pierik, Esq.
City Attorney
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EXHIBIT A-1
The task structure for this amendment assumes that the Housing Element scope of work in Exhibit A is Task 1.
Task 2 Zoning Ordinance Amendments and General Plan Updates
2.1 Zoning Map Amendments
Rincon will work with City staff to identify areas that will require map changes to support implementation of the Housing Element and prepare an Administrative Draft City Zoning Map.
This task includes preparation of a Screencheck, Administrative, Public Review, and Public Hearing Draft of the Zoning Map. Rincon will prepare each draft upon receipt of one consolidated set of comments from City staff. This task does not include notifications to property owners or additional hearings that may be needed beyond those included in Task 4.
2.2 Zoned Capacity and State Mandated Streamlining
WRT will fit-test mixed-use zoning standards assumed under the Housing Element Update, to determine if they can achieve Housing Element density targets. If not, WRT will recommend modifications and accompany these recommended modifications with test-fit studies. The test-fit studies will be assembled in a memorandum describing the sites evaluated, assumptions, and estimated development yields. They will be accompanied by plan view and 3D illustrations showing massing, entry orientation, and parking configurations. A total of up to two studies will be developed for each of up to four representative sites.
For mixed-use and multifamily zoning designations, WRT will evaluate current zoning to identify which standards are sufficiently objective for streamlined review, and which standards are not accompanied by a verifiable benchmark as per State law (see Government Code Section 66300).
WRT will recommend objective language and verifiable benchmarks as needed. WRT will also evaluate whether current standards are sufficient to avoid development that is grossly incompatible with Pacific Grove, such as to ensure that new development is not detrimental to the pedestrian orientation of streets where this is important. Essential recommendations will be prepared as Code amendments for Planning Commission review and City Council adoption in subsequent Task 2.3.
Standards that are not needed immediately are assumed to be developed in a subsequent phase, such as to address architectural character, landscape character, and improvements within public rights-of-way required of developers. Diagrams will be provided if necessary to avoid ambiguity.
2.3 Residential/Mixed Use Rezoning and Housing Program Implementation The Rincon team will meet with City staff at the onset of the Zoning Ordinance Amendments task to discuss the anticipated changes to the Zoning Ordinance which will be informed by the Housing Element Update. Based on direction received from City staff, the Rincon team will prepare a checklist of zoning changes for the team to reference through the update process. In accordance with Programs 5 and 12 of the draft Housing Element Update, the Zoning Ordinance Amendments are anticipated to include the following:
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• Mixed Use rezoning – amendments to the Commercial- Downtown (C-D) and Commercial– Forest Hill (C-FH) mixed use zones to address the minimum and maximum density requirements and associated development standards to implement the Housing Element program recommendations. These changes may include modifications to standards such as use, height, setbacks, lots sizes, and parking.
• Multifamily Residential – amendments to ensure minimum objective development standards (as described in Task 2.2) to support streamlined review of qualifying multifamily residential development, removal of garage parking requirements for multifamily housing, and parking standards for persons with disabilities.
• Administrative provisions – amendments to permitting requirements to support residential streamlining requirements.
• Affordable housing requirements – amendments to address use requirements for single room occupancy (SRO) housing, use and parking standards for supportive housing, parking standards for emergency shelters, use requirements for low barrier navigation centers, compliance standards for employee housing, use standards for large residential care facilities, objective standards for reasonable accommodation, and objective review findings for major use permit findings.
• Accessory Dwelling Unit – remove deed restriction requirement. • Reuse Sites – amendments to address minimum density requirements and to allow for by right processing of projects that include 20% of the units as affordable to lower-income households.
This task addresses the required rezoning requirements in accordance with state law (Program 5) and most critical affordable housing zoning amendments to support compliance. This scope does not include; the preparation of objective design standards for review of single-family, objective design standards for architectural and historic reviews, additional zoning amendments as described in Program 6 Shopping Centers Redevelopment, Program 7 Large Lot Development, Program 8 Lot Consolidation, and Program 14 Density Bonus. It is assumed that these additional amendments will be processed in a subsequent update.
This task also includes preparation of the preliminary drafts and public hearing draft of the Zoning Ordinance text amendments. Preliminary drafts will be provided in track changes. The following drafts are included in the scope of this task assuming one round of consolidated comments are provided by City staff for each draft:
• Screencheck Draft for City Staff Review
• Administrative Draft for City Staff Review
• Public Review Draft
• Public Hearing Draft
Assumptions for Tasks 2.1 -2.3
• City staff is responsible for any notifications to property owners. • The Consultant team participation in public hearings is as provided in Task 4.
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WRT will participate in up to three meetings with City staff to: initiate the project, review an initial draft, and review a draft prepared for Planning Commission.
Deliverables for Tasks 2.1 – 2.3
• Screencheck, Administrative, Public Review, Public Hearing Drafts of Zoning Map • Zoned Capacity Memorandum
• Zoning Ordinance Amendments Matrix
• Two fit-test studies on up to 4 sites
• Screencheck, Administrative, Public Review, Public Hearing Drafts of Zoning Text Amendments
2.4 Land Use Element Consistency Updates
This task includes updates to the Land Use Element to ensure consistency with the Housing Element and Zoning Ordinance Amendments. This includes updates to the following Land Use Element sections:
• History of Land Use Planning in Pacific Grove – update to reference housing element and focused updates to the General Plan
• Existing Land Use – updated based on available existing land use data • Residential Unit Development Potential – update for consistency with the Housing Element Sites and Rezoning
• Land Use Map, Categories, and Standards – update for consistency with the Housing Element Housing Sites and Rezoning
• Targeted goal and policy updates – update goals and policies as needed to support consistency with Housing Element programs
• Updates are not anticipated to include substantive changes to goals and policies pertaining to:
o Economic Vitality and Community Character of Commercial Areas o Nonconforming Uses
o Substandard Vacant Lots
o Neighborhood/Community Character
The following drafts are included in the scope of this task assuming one round of consolidated comments are provided by City staff for each draft:
• Screencheck Draft for City Staff Review
• Administrative Draft for City Staff
• Public Review Draft
• Public Hearing Draft
Assumptions for Task 2.4
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• Rincon will use the City’s existing format, layout and style to create the amended Land Use Element. Rincon will edit the Land Use Element as a Word file in track changes. • This task assumes that Rincon will rely on available data provided by the City to update the existing land uses.
• This scope does not include an analysis of nonconforming uses nor a land use capacity analysis. • Land use changes will be focused on those necessary to support consistency with the Housing Element update.
Deliverables for Task 2.4
• Screencheck, Administrative, Public Review, Public Hearing Drafts of Land Use Element Update
Health and Safety Element Updates (Tasks 2.5-2.7)
The State has adopted new bills since the City’s Health and Safety Element was updated in 1994.
Government Code Section 65302, as amended by SB 99, SB 1035, SB 379, and SB 1241 requires safety elements to incorporate information, policies, and implementation measures related to the following topics: climate change, single access residential routes, updated flood, fire and climate hazard information and risk of fire in state responsibilities areas and very high fire hazard severity zones. Government Code Section 65302.5 (as amended by AB 3065 requires that the safety element be submitted to the State Board of Forestry and Fire Protection and to local agencies that provide fire protection to the territory in the City prior to local adoption. Government Code Section 65302.15 (as amended by AB 747 and AB 1409) requires that the safety element be reviewed and updated to identify the capacity, safety and viability of evacuation routes and evacuation locations. Rincon will prepare a comprehensive update to the Health and Safety Element for compliance with state requirements. To inform the update, technical assessments are required including an emergency access analysis, evacuations routes analysis and climate vulnerability assessment as further described in Task 2.5 through 2.7.
2.5 SB 99 Emergency Access Analysis and AB 747 Evacuation Route Capacity Analysis Kimley-Horn will overlay hazard data with residential streets in Pacific Grove to identify the subset of residential streets where an SB 99 accessibility analysis will be conducted. Unless otherwise directed by City staff, consistent with Cal Fire and Public Resources Code Section 4290.5, Kimley-Horn will designate “constrained roadways” with a single egress that serve a threshold of 30 dwellings or more. Parcel accessibility to/from evacuation routes will then be evaluated as required by SB 99. The assessment will use GIS to identify which parcels are in hazard areas that only provide one emergency access route under three scenarios: 1) high wildfire, 2) high flood/tsunami areas, and 3) both combined. Parcels will then be clustered into “Constrained Parcel Groups” based on adjacency and hazard type. This will assist in identifying which neighborhoods have less resiliency, and potentially more vulnerability, during an evacuation event.
Kimley-Horn will prepare maps and accompanying text to document the findings of the evacuation route and accessibility analysis and recommendations. The horizon year for this analysis is 2031.
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Kimley-Horn will complete the technical modeling of emergency evacuation route capacity as required for AB 747. Kimley-Horn will map major evacuation routes and designated evacuation shelter locations, based on input from City staff (planning, public works, emergency services).
Kimley-Horn will conduct a citywide risk screening and will identify high, medium, and low-risk corridors in the City of Pacific Grove high hazard locations (collector or arterial streets in the hazard areas identified for the SB 99 Network Accessibility Analysis), and roadway capacity. The data used will be Monterey County Street centerline data, US census data, and hazard data obtained from others. The analysis will be conducted for residents evacuating designated hazard areas on City evacuation routes for a single evacuation scenario based on an evacuation order being issued when all residents are at home. A qualitative discussion of potential evacuation route constraints in adjacent cities will also be provided. Kimley-Horn will prepare maps and accompanying text to document the findings of the evacuation route capacity analysis and recommendations. This task does not involve preparing an evacuation plan. The horizon year for this analysis is consistent with the AMBAG model buildout year/2045.
Scenarios for this analysis include:
• 2031 With Housing Element Update
• 2045 With Housing Element Update
2.6 Climate Vulnerability Assessment
In accordance with California Government Code 65302(g) and SB 379, Rincon will complete a Climate Change Vulnerability Assessment which will detail the anticipated climate impacts in the City of Pacific Grove, including increases in temperature, more intense and frequent heat waves, more intense and frequent drought, higher frequency of catastrophic floods, more severe and frequent wildfires, and increasing rates of sea level rise and its impacts on increasing coastal hazards, and shoreline and bluff erosion.
At a qualitative level, Rincon will evaluate the locations of the City’s critical facilities and services (such as Fire Stations, evacuation routes, etc.) in relation to potential climate change impacts based on readily available geospatial data. The Climate Change Vulnerability Assessment will be prepared consistent with the latest (2020) California Adaptation Planning Guide, as described in California Government Code 65302(g) and the Office of Planning and Research’s General Plan Guidelines. Rincon will utilize maps and data from existing plans and available sources of geospatial data, including:
• Internet-based Cal-Adapt tool
• Internet-based Healthy Places Index tool to identify vulnerable populations • County of Monterey Multi-Jurisdictional Hazard Mitigation Plan (September 2022), of which Pacific Grove is a participating jurisdiction
• California’s Fourth Climate Change Assessment, Regional Report • Existing development in identified at-risk areas, including structures, roads, utilities, and essential public facilities
• California Coastal Commission Sea-level Rise Policy Guidance (Updated 2018) • Ocean Protection Council (2018)
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• NOAA Office for Coastal Management’s sea-level rise projections data • Pacific Grove Land Use Plan and Implementing Ordinances (January 2020) • Pacific Grove Shoreline Management Plan – Vulnerability Assessment (November 2018) • Pacific Grove Shoreline Management Plan (June 2020)
• Our Coast Our Future, which presents results from the Coastal Storm Modeling System (CoSMoS) developed by U. S. Geological Survey (USGS)
A key component of the Climate Change Vulnerability Assessment will be an evaluation of the potential for climate change to disproportionally impact vulnerable population groups (e.g., seniors, children, low-income communities, outdoor workers, etc.). The Climate Change Vulnerability Assessment will rely on modeling scenarios per the California Adaptation Planning Guide, the Office of Planning and Research’s General Plan Guidelines, and the California Coastal Commission’s Sea-level Rise Policy Guidance updated in 2018. The Climate Change Vulnerability Assessment will be a qualitative analysis and will not include quantitative asset analysis by hazard area.
It is assumed that sea-level rise scenarios will be selected consistent with the Draft County of Monterey Multi-Jurisdictional Hazard Mitigation Plan (September 2022) which includes three sea level rise scenarios: 25 cm (2030), 75 cm (2060), and 200 cm (2100). It also assumed that the one percent annual chance of flood combined with the 2100 sea level rise scenario will be selected.
Although the City of Pacific Grove has historically not retreated significantly since its shoreline is mostly dominated by exposed granitic rock, according to the County of Monterey MultiJurisdictional Hazard Mitigation Plan, sea level rise is expected to increase the exposure of Pacific Grove’s coastline to erosion, exposing large areas of the city to coastal hazards. Therefore, a qualitative analysis will be done to assess the impacts of sea level rise and coastal erosion on the City assets. This task assumes that the assessment will be based on readily available information (no modeling will be conducted) and that mapping will be based on geospatial data provided by the City or available online. Quantitative asset mapping and tabulation is not included in this task.
2.7 Health and Safety Element Update
Rincon will identify goals, policies and implementation programs to address wildfire, seismic, flood, hazardous materials, and climate change risks, along with goals, policies and programs to address needs associated with emergency response and emergency evacuation. The Health and Safety element will be comprehensively updated with new background descriptions and maps, informed by the technical assessments prepared in Tasks 2.5 and 2.6. Goals and policies will aim to minimize risk associated with potential hazards and build capacity to respond to long-term stress and short-term disruptions associated with hazard events.
Assumptions for Tasks 2.5 – 2.7
• City will provide a Word file of the City’s current Health and Safety Element Update • Rincon will utilize the City’s existing format, layout and style to create an amended Health and Safety Element. Rincon will edit the Health and Safety Element as a Word file in track changes.
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• Due to the number of technical assessments required to inform the Health and Safety Element Update, the schedule of the Health and Safety Element Update may not be completed concurrently with Tasks 1 and 2.1-2.4. Rincon will use good faith efforts complete the Health and Safety Element Update with Tasks 1 and 2.1-2.4 but it cannot be guaranteed.
Deliverables for Tasks 2.5 – 2.7
• Draft and Final SB 99/AB 747 Analysis Memorandum (including maps) • Draft and Final Climate Change Vulnerability Assessment • Screencheck, Administrative, Public Review, Public Hearing Drafts of Health and Safety Element Update
2.8 Community Workshops
Up to two members of the Rincon team will participate in up to two, in-person community workshops. This task assumes that City staff will be responsible for all logistics for the workshops including notifications, securing the venue and providing any necessary meeting equipment and materials. Rincon will prepare up to two PowerPoint presentations for the workshops. A draft of each PowerPoint will be provided for City staff review prior to the workshop. Rincon will revise each of the drafts after receipt of one set of consolidated comments from City staff.
2.9 Zoning and General Plan Project Management and Coordination This task includes management and coordination through the duration of the project, including coordination with the City and internal project team, project oversight, budget and schedule management, and project accounting, including billing and accounts receivable efforts. This task also includes regular meetings with City staff. Rincon’s Zoning and General Plan Project Manager will attend biweekly meetings with City staff throughout the process. This proposal assumes attendance at up to 26 meetings held via conference call, lasting approximately 1 hour each.
Rincon’s Zoning and General Plan Principal-in-Charge, and technical staff will attend meetings as needed, for up to 10 meetings, 1 hour each. Legal counsel will attend up to 5 meetings under this task.
Assumptions for Tasks 2.8 and 2.9
• Up to two members of the Rincon team will attend up to two, in-person workshops • City staff will handle all logistics for the community workshops • Rincon’s Zoning and General Plan project manager will attend biweekly meetings, 1 hour each (26 meetings) with City staff
• An additional allowance for meeting attendance up to 10 meetings, 1 hour each has been provided for participation by Rincon’s Zoning and General Plan Principal-in-Charge, legal counsel and technical staff as needed
Deliverables for Tasks 2.8 and 2.9
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Task 3 Environmental Impact Report
Rincon will prepare a Program Environmental Impact Report that will cover the “Housing Element Update” or “HEU” which includes: the 6th Cycle Housing Element (Task 1) and the Zoning and General Plan amendments (Task 2). It is assumed that all zoning and General Plan amendments are targeted to implementing the Housing Element only, and that no other land use changes would occur.
3.1 CEQA Kickoff Meeting
Immediately following execution of this Amendment, Consultant will facilitate a CEQA kickoff meeting with City staff. This meeting will serve as a forum to review and confirm study objectives and establish an operational protocol for the EIR process. The goals of the meeting will be to finalize the CEQA scope and discuss the project schedule.
The kickoff meeting will also allow the City/consultant team an opportunity to discuss the approach to the environmental evaluation and potential alternatives. Community concerns relevant to the CEQA analysis that have surfaced to date will be discussed. We will also have an opportunity to confirm the cumulative impact analysis approach. Rincon’s principal in charge and project manager will attend the meeting virtually, which is anticipated to last up to 1.5 hours.
3.2 Notice of Preparation
Rincon will prepare a draft Notice of Preparation (NOP) for City staff to review. The NOP will include all required details including project description, location, dates of public review, and dates/location of the public scoping meeting. Rincon will submit a draft NOP in Microsoft Word for City review. Upon receipt of one round of consolidated comments on the draft NOP, Rincon will prepare a final PDF copy of the NOP for City staff to post on its website and for distribution to public agencies. Rincon will prepare an NOP distribution list for the City to review. It is assumed that the City will be responsible for any direct mailing of hard copies of the NOP. Rincon will review and make suggestions regarding the list. Rincon will be responsible for filing the NOP with the State Clearinghouse/Office of Planning and Research and Monterey County Clerk.
The NOP and all correspondence received in response to the NOP will be attached as an Appendix to the Draft EIR. A finalized scope for the Draft EIR will be defined after all comments on the NOP have been received. Because we anticipate that the Housing Element Update EIR will address all issues on the environmental checklist, we do not propose to prepare an initial study.
3.3 Project Description
Rincon will prepare the EIR project description. Organization of this information is critical, since it forms the basis for environmental evaluation under CEQA. The project description will rely upon the Draft 2023-2031 Housing Element Update (November 2023) and residential sites inventory and programs contained therein. The project description will also describe the zoning ordinance modifications, Land Use Element amendments, and the Health and Safety Element amendments necessary to implement the HEU; these descriptions will be general, as it is not anticipated that the zoning modifications or General Plan amendments will be completed prior to completion of the project description. However, it is assumed that maximum potential buildout PG CC 12/20/23
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can be solidified quickly and pursuant to the schedule outlined at the end of this scope of work.
This section will include a description of the project objectives and required permits and discretionary approvals. The project description will include textual, tabular, and up to six graphics to fully describe the program and form a basis for the environmental analysis. The project description will be submitted to the City in Microsoft Word format, and we will address one round of consolidated comments from the City. This scope assumes that the identified sites and buildout projections will not change following City acceptance of the project description; this includes maximum buildout for the new zones.
3.4 Scoping Meeting
Rincon will facilitate a public and agency scoping meeting associated with the release of the NOP.
The Scoping Meeting will be held during the 30-day NOP review period to introduce the community and responsible agencies to the EIR process and obtain input on the EIR scope of work.
All agencies and interested parties would be invited to attend the scoping meeting, and it is assumed that separate individual meetings would not be required. It will include a brief presentation, followed by public comment and input from meeting attendees. Rincon will prepare a summary of all input gathered, which will be included in the Draft EIR along with any written public comments received during the NOP comment period. Rincon will coordinate with the City regarding the City’s preferred virtual platform or physical venue, which Rincon will organize. For the purposes of this scope, we have assumed the scoping meeting will be held in person, with virtual attendance as an option. Notice of the scoping meeting would be provided in the NOP.
3.5 AB 52 and SB 18 Consultation Assistance
Under AB 52 (California Government Code Section 21080.3.1[a]) and SB 18 (California Government Code Section 65352.3 and 65352.4), the City, as the CEQA lead agency, is required to begin consultation with California Native American Tribes that are traditionally and culturally affiliated with the Plan Area, prior to the release of a negative declaration, mitigated negative declaration, or environmental impact report. Rincon will request an AB 52 and SB 18 consultation list from the Native American Heritage Commission (NAHC) and will assist the City with consultation under AB 52 and SB 18 by providing the City with letter templates, checklists, and detailed instructions to help ensure meaningful consultation with interested Native American groups. As of November 2023, NAHC list requests are being fulfilled within 4+ weeks.
After receipt of letters, Native American Tribes have 30 days to reply to a request for consultation under AB 52 and 90 days under SB 18; the 30-day wait period for AB 52 is subsumed in the wait period for SB 18. This task includes Rincon’s participation at up to two virtual one-hour meetings with the City and Tribal governments.
3.6 Administrative Draft EIR
Rincon will prepare an Administrative Draft EIR (ADEIR) in compliance with CEQA requirements and based on the project description approved by City staff (completed under Task
3.3). Consistent with CEQA requirements, the EIR will be prepared with a sufficient degree of analysis to provide decision-makers with information which enables them to make a decision which intelligently takes account of environmental consequences. An evaluation of the PG CC 12/20/23
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environmental effects of the HEU need not be exhaustive, but the sufficiency of an EIR is to be reviewed in light of what is reasonably feasible. The document will be a program EIR that considers the broad policy implications of the proposed HEU. To that end, it will focus on the macro-level impacts associated with HEU buildout and whether and how proposed Housing Element policies address such impacts. To the extent practical, site-specific information will be provided for the proposed rezoning sites, to facilitate future streamlining for residential development on those sites.
The ADEIR will comprise the following sections.
Executive Summary
The EIR will contain a summary of the HEU and associated environmental consequences. This section will include the following:
• A discussion of the Housing Element Update objectives; • A brief description of the residential sites inventory, programs, zoning changes, and associated Land Use and Health and Safety Element updates;
• A summary of the environmental setting for the Planning Area; • A summary of impacts;
• A summary of mitigation measures (mitigating policies); • A discussion of alternatives considered, and identification of the environmentally superior alternative among those studied; and
• Areas of controversy, and issues remaining to be resolved.
Introduction and Environmental Setting
These required introductory sections will lay the groundwork for and summarize the substantive analysis to follow. The introduction will describe the purpose and legal authority of the EIR, the scope and content of the EIR, a discussion of lead, responsible, and trustee agencies, and a synopsis of the HEU process. The environmental setting will provide a general description of the existing geographic character of the City of Pacific Grove. The environmental setting will also contain a discussion of the approach to the cumulative impact analysis.
Project Description
The Project Description section will consist of the project description prepared in Task 3.3.
Analysis, Impacts, and Mitigation Measures
Each environmental discussion will include the following:
• Setting
• Impact analysis
• Mitigation measures
• Level of significance after mitigation
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The discussion for each issue area will begin with the setting, which will describe existing conditions relevant to the topic and provide the groundwork for impact analysis. Sources will include documents and studies prepared in support of the Housing Element Update, relevant environmental documents prepared during the last five years, and data provided by the City.
The impact analysis will include a discussion of the methodology used to quantify or determine impacts and the criteria for judging significance. Where practicable, impacts will be quantified. If existing data does not allow definitive quantification, reasonable assumptions will be used to qualitatively forecast potential impacts. Rincon typically orients analyses around clear impact statements that are separately highlighted in the text. This allows a more precise statement of the specific issue at hand and sets the stage for the technical discussion that follows. If the impact warrants mitigation measures, they are indexed to and immediately follow the numbered impact in question.
Rincon’s technical approach to analyzing each environmental issue is described below under, Proposed Approach to Technical Issues.
Alternatives Analysis
A range of alternatives will be considered in the ADEIR, including the CEQA-required No Project Alternative and up to three other build alternatives that would feasibly attain most of the basic project objectives but would avoid or substantially lessen any significant effects identified. It is assumed that buildout assumptions for each alternative will either be provided or approved by the City. Evaluation of alternatives will be in less detail than for the HEU, though the analysis will provide decision-makers and the public adequate information to decide between alternatives. This section will also identify the “environmentally superior alternative.” If the No Project Alternative is determined to be environmentally superior, the ADEIR will identify the environmentally superior alternative among the remaining scenarios.
Cumulative Impacts
Consistent with Section 15130 of the CEQA Guidelines, cumulative impacts will be disclosed.
These impacts would result from buildout of the identified housing sites combined with impacts of other projects and programs in the area, including surrounding jurisdictions’ General Plans.
Cumulative projections in the area will be derived in consultation with the City. We propose to provide a summary of projections to inform the cumulative analysis.
Other CEQA Sections
This portion of the EIR will discuss the growth-inducing effects of the HEU as well as significant irreversible changes associated with potential buildout. Drawing on the information provided in the environmental setting and preceding issue discussion, the growth-inducing impacts will address the potential for the Housing Element to directly induce economic growth and remove obstacles to growth in the area. The significant irreversible changes discussion will summarize the significant effects of the HEU, particularly the unavoidable significant effects.
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References
This portion of the EIR will provide full citations for all in-text citations provided within the EIR.
This section will identify all supporting documents that were used during preparation of the EIR which are not included as appendices to the EIR itself.
The ADEIR will be submitted to the City in Microsoft Word format, for ease of review.
Proposed Approach to Technical Issues
The technical approach to analyzing each potential environmental issue is described herein.
Approaches to the impact analysis for the Program EIR will be discussed with City staff and will be consistent with the assumptions and methodologies used in recent CEQA documents in the City of Pacific Grove to the extent possible. As a Program EIR, the analysis will broadly consider buildout of identified housing sites pursuant to the HEU. In addition, to the extent practical, the impact analysis will also address site-specific residential zoning changes required to facilitate implementation of the 6th Cycle Housing Element.
While all issue areas contained on the CEQA Guidelines Appendix G Checklist will be addressed in the EIR, based on a preliminary analysis of Important Farmland, Williamson Act lands, and mineral resource zones, we anticipate the following issue areas would likely be considered less than significant and therefore suggest that these issue areas be analyzed within a “Less than Significant” section of the EIR:
• Agriculture and Forestry Resources
• Mineral Resources
We anticipate that the following environmental issues will be addressed in the EIR as stand-alone EIR sections:
• Aesthetics
• Air Quality
• Biological Resources
• Cultural Resources
• Energy
• Geology and Soils
• Greenhouse Gas Emissions
• Hazards and Hazardous Materials
• Hydrology and Water Quality
• Land Use and Planning
• Noise
• Population and Housing
• Public Services
• Recreation
• Transportation
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• Tribal Cultural Resources
• Utilities and Service Systems
• Wildfire
Aesthetics
Physical changes facilitated by the HEU would alter the aesthetic character of portions of Pacific Grove, which is anticipated to be an important issue to residents due to the city’s unique location and historic character. The aesthetic analysis will consider alteration of public views, changes in visual character, and increased light and glare that may result from buildout of the identified housing sites. The analysis will be supported by photo documentation of up to five key areas where future development, in particular proposed zoning changes required to implement the HEU. The analysis will also consider consistency with relevant City documents addressing design and development standards. Policy-based mitigation measures will be developed as necessary.
Air Quality and Greenhouse Gas Emissions
The air quality and GHG emissions analyses in the EIR will consider temporary construction and long-term operational emissions from HEU buildout. The analysis will summarize the existing air quality conditions in the air basin using data from nearby air monitoring stations available from the California Air Resources Board and the Monterey Bay Air Resources District (MBARD). The state of the climate and relevant federal, state, and local climate change regulations will be described, with GHGs identified as an area of primary concern. This section will summarize federal, state, and local standards and regulatory review requirements pertinent to air quality and GHG emissions, calculate HEU buildout emissions of criteria pollutants and GHGs using the California Emissions Estimator Model (CalEEMod), and evaluate the significance of air quality and GHG impacts per the MBARD CEQA Air Quality Guidelines methodology for General Plans, Specific Plans, and Zoning Ordinances. Construction emissions will be addressed qualitatively.
This section will also evaluate potential odor impacts through buildout of the HEU, which is typically associated with wastewater treatment, manufacturing, and industrial-type land uses; evaluate localized air quality impacts from toxic air contaminant (TAC) to sensitive receptors (no detailed air dispersion modeling is proposed as part of this scope); evaluate the HEU’s compliance with applicable Air Quality Management Plans; evaluate compliance with applicable State and local GHG reduction plans, policies, and regulations; and develop mitigation measures for identified potentially significant air quality and GHG impacts.
Biological Resources
While the city does not contain large areas of open space or natural habitat, the city does contain a monarch butterfly sanctuary and open space areas along the western coastline, as well as several parks and vegetated areas that could provide habitat for special-status species. As part of the biological resources analysis, Rincon will collect regional background information on biological resources that could be affected by the Housing Element Update. The collected information will include database queries (CNDDB, CNPS, USFWs IpaC), reviews of regional planning documents, and information provided by agency biologists. The scope of work does not include a reconnaissance site visit.
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The biological setting subsection will describe vegetation communities, per California Wildlife Habitat Relationships classifications, drainages and wetlands, special-status species occurrences, and habitats (tabular format) with particular emphasis on sites identified for rezoning. The impact analysis will include a description of methodology and significance thresholds, project impacts, and avoidance and mitigation measures, and a summary of projects or land use changes that may result in impacts to biological resources. Rincon will compile results from database queries in the Appendix of the EIR and summarize the results and findings within the EIR section.
Cultural Resources
The city contains sensitive archaeological and historic resources, and these resources are known to constrain development within the city. The cultural resources analysis will include a review of historic and archaeological resources in Pacific Grove and the potential impacts to those resources from buildout of the HEU. To compile a listing of recognized significant historic and prehistoric resources, information will be obtained from the State Office of Historic Preservation, the City’s Historic Resource Inventory, and local historical groups. The statewide Historical Resources Inventory (HRI) includes a listing of buildings, sites, features, structures, objects, districts, and events that are significant or have historic value. The HRI is not available for public review according to the California Historical Information System Information Center Rules of Operation Manual (Section III.A). It is anticipated that the EIR would require consultation of the HRI as part of required project- level analysis of any future development projects to determine the locations of previously recorded archaeological sites. Policy-based mitigation measures for future development on sites that contain previously recorded cultural sites, or sites that are not known to contain such resources, will be developed as necessary.
Energy
This section will discuss current and projected citywide energy supplies and demand, and qualitatively analyze energy demand associated with future construction and long-term HEU buildout. This section will also compare consistency of the Housing Element Update with adopted state, regional, and local energy policies. Policy-based mitigation measures will be developed as necessary.
Geology and Soils
This section will discuss the potential for geologic hazards present within Pacific Grove to adversely affect potential future development facilitated by the HEU. Hazards to be considered include fault rupture, ground shaking, landslides, liquefaction/slope stability, erosion, and subsidence. The analysis will rely on the California Geological Survey, United States Geological Survey, the California Division of Mines and Geology, and other CEQA documents that contain geology and soil information for the area. This section will also address paleontological resources, including identifying the sensitivity of geologic units underlying the City to assess potential impacts.
It is anticipated that the geology/soils work scope will entail a mapping exercise to identify areas where potential future development could be affected by known geologic hazards. Policy-based mitigation measures will be provided as needed.
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Hazards and Hazardous Materials
This section will discuss the potential for impacts relating to hazardous materials transport, storage, and use, as well as such hazards as wildland fires. The analysis will rely on online hazardous material databases and other environmental documents prepared for the City.
The hazardous material analysis will involve qualitative discussions of the potential for new development to either create the potential for hazardous conditions or be adversely affected by existing hazards. Policy-based mitigation measures will be provided as needed.
Hydrology and Water Quality
The hydrology and water quality analysis will evaluate potential impacts relating to hydrological conditions and flooding as well as potential impacts to surface and groundwater quality. Water quality is of particular importance in the city from stormwater runoff into the bay. The Pacific Grove Area of Special Biological Significance (ASBS) encompasses the portion of the Monterey Bay that is located northeast of the city, and is subject to additional water quality protections. The existing hydrologic setting of Pacific Grove will be described generally and potential impacts relating to new development will be discussed conceptually. Information sources will include readily available data from the Regional Water Quality Control Board and recent CEQA documents.
The analysis will be qualitative in nature, relying both on proposed General Plan policies and existing regulations (in particular, the National Pollutant Discharge Elimination System [NPDES] and related City requirements) to address potential impacts. As appropriate, additional policies to address hydrological or water quality impacts will be recommended as EIR mitigation.
Land Use and Planning
This section of the EIR will examine land use policy issues. Rincon will prepare an objective discussion of whether and how the HEU is consistent with both existing City policy documents and regional planning policies, including those of the local air quality plan and Metropolitan Transportation Plan/Sustainable Communities Strategy (MTP/SCS). It is anticipated that proposed policies will generally be consistent with those of other adopted policy documents. However, as appropriate, new or revised policies will be recommended to address any inconsistencies.
Noise
The noise section of the EIR will be conducted in accordance with City of Pacific Grove guidelines, standards, and ordinances. The existing setting will describe existing traffic and airport noise levels. Rincon will also estimate HEU buildout traffic noise levels using the FHWA Traffic Noise Prediction Model, based on future traffic forecasts provided by Kimley-Horn. The EIR will identify areas along roadway segments that would be exposed to noise levels above established criteria. The modeling results will be summarized in the EIR and provided in an appendix.
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to nearby noise-sensitive receptors and the noise limitations identified within the City’s Municipal Code.
Rincon will provide a qualitative analysis for potential construction impacts associated with buildout of the HEU. Future noise and vibration effects from construction activities will be discussed in terms of accepted standards from the U.S. Federal Transit Administration (FTA).
Feasible mitigation measures will be identified to minimize noise and vibration impacts associated with buildout.
Population and Housing
It is not anticipated that the proposed HEU would displace people or housing. Therefore, this section will focus on comparison of potential population and housing growth to regional growth forecasts for the area, as contained in the MBARD, AQMP, and MTP/SCS. The discussion will also consider impacts to the balance of jobs and housing in the City. Policy-based mitigation measures will be developed as necessary.
Public Services
The public services section of the EIR will address potential impacts relating to police protection and fire protection services, as well as schools. The analysis of police and fire service will involve contact with the Pacific Grove Police and Fire departments to determine service levels and existing and projected gaps in service.
The schools analysis will involve contact with the Pacific Grove Unified School District to identify current enrollment and capacity as well as student generation rates. School capacity levels and needs will be identified. Existing and proposed development impact fees, including Statemandated school impact fees, will be identified as mitigation as appropriate. Policy-based mitigation measures will be developed as necessary.
Recreation
This section will analyze potential impacts to City parks and recreational facilities, including Lovers Point Park, the Monterey Bay Recreational Trail, George Washington Park, and Marine Gardens Park.
It is not anticipated that existing parks would be directly affected by potential new development; therefore, the analysis will focus on potential indirect effects related to increased demand for parks and recreational facilities. Demand will be forecast based on projected population growth and City estimates of per capita park demand.
Transportation
This section of the EIR will rely on transportation studies prepared by Kimley-Horn. This will include the following:
• Project Management, Coordination, Meetings and Administration. Kimley-Horn assumes that project management and coordination activities will last throughout the duration of the targeted PG CC 12/20/23
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City of Pacific Grove Housing Element Update. Kimley-Horn assumes a virtual kick-off meeting to discuss/refine the scope and identify data needs including traffic counts. We anticipate that up to five (5) project meetings (virtual), and one Planning Commission and one City Council meeting, including the kick-off meeting.
• Planning Level Safety Assessment and Highway 68 Queuing Analysis and Documentation.
Kimley-Horn will perform a planning level safety assessment of major roadways utilizing the AMBAG model. Kimley-Horn will review model volumes with and without the proposed Housing Element Update and determine if the Housing Element Update substantially increases hazards on the roadway network. The assumption for this analysis is that the increase in traffic volumes is directly proportional to the increase in accidents. Per Caltrans requirements we will conduct queuing analysis at the following locations:
• Forest Drive (SR 68) / Prescott Lane
• Forest Drive (SR 68) / David Avenue
• Forest Drive (SR 68) / Sunset Drive
Kimley-Horn will conduct AM and PM peak period traffic counts at these intersections and conduct analysis to determine existing and 2031 queues. • Multimodal Analysis and Documentation. Kimley-Horn will review existing and proposed City bicycle and pedestrian facilities. Kimley-Horn will identify significant impacts and mitigations based on the proposed Housing Element Update and the available bicycle and pedestrian facilities within the area.
• Transit Analysis and Documentation. Kimley-Horn will review existing and proposed transit facilities identified by MST. Kimley-Horn will identify significant impacts and mitigations based on the proposed Housing Element Update.
• Vehicle Miles Travelled (VMT) Analysis. This task will prepare SB 743 compliant analysis for the City Housing Element Update. Major activities covered under this task include:
• Using the latest AMBAG model, update Citywide land use assumption for Housing Element Update
• Preparing analysis by land use type for each Traffic Analysis Zone (TAZ) included in the City
• Conduct model runs for project scenarios including select zone analysis as required • Evaluate resultant VMT by land use type (in the aggregate) against current adopted thresholds
• Identify a framework of Transportation Demand Measures (TDM) or infrastructure improvements to mitigate VMT impacts
• Prepare documentation for inclusion in the Environmental Impact Report (EIR) The following subtasks will be included in the VMT analysis:
• SB 743 Analysis. Kimley-Horn will prepare VMT analysis for the Housing Element Update including Existing Year (2023) conditions and Year 2031. This analysis will be in accordance with the City’s SB 743 Implementation guidelines. Specifically, this will result in the need to evaluate all major land uses separately and then presenting them in both in the aggregate (by major land use type). The resultant analysis will be evaluated against PG CC 12/20/23
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City’s currently adopted thresholds to make a significant impact determination. The evaluation will include: Existing, Existing plus Housing Element Update, Year 2031 No Housing Element Update, and 2031 Plus Housing Element Update. Given the expansive nature of the Housing Element and the inclusion of land uses that would not normally be evaluated with an efficiency metric, total VMT will also be presented for the City as well City as a metric. Scenarios for the VMT analysis include:
• Existing (2023)
• Existing With Housing Element Update
• 2031 No Housing Element Update
• 2031 With Housing Element Update
Deliverables
• Table detailing VMT per major land use category
• Maps and graphics illustrating VMT analysis results
VMT Mitigation. Based on the location in the City and the Housing Element Update land uses, it is anticipated that TDMs or other VMT mitigation may be necessary. While it is not possible to fully address VMT mitigation during the preparation of a Housing Element Update given the inherent lack of detail, it is appropriate to establish a framework of TDM measures and/or other approaches that should be considered at the project level. Kimley-Horn will establish a framework for TDM within the Housing Element Update as well as suggest other VMT mitigation approaches including infrastructure as appropriate. Note that this task will be limited to the number of hours provided, in the event it is determined that a more extensive approach is necessary to address mitigation considerations that will be provided as an additional service.
Deliverables
• TDM descriptions and qualitative assessment of mitigation • Infrastructure recommendations and qualitative assessment of mitigation VMT Analysis Documentation. Kimley-Horn will document the methods and results of the VMT analyses in a brief technical memorandum format with graphics as deemed appropriate by Kimley-Horn. Kimley-Horn will prepare and submit an electronic (PDF) copy of the memorandum to the City of Pacific Grove. Kimley-Horn will address and respond to one set of non-conflicting comments from the City and submit a final copy of the memorandum electronically to the City of Pacific Grove. It is understood that this document will be prepared understanding that it will later be incorporated into the EIR.
Deliverables
• Draft VMT Analysis Memorandum
• Final VMT Analysis Memorandum
These reports will be incorporated into the transportation section of the EIR.
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Tribal Cultural Resources
There are two primary tribes present in Pacific Grove: Ohlone/ Costanoan-Esselen Nation (OCEN) and the Esselen Tribe of Monterey County (Esselen Tribe). The area, including the city and nearby coastline, is considered highly sensitive for cultural and tribal cultural resources. Rincon will follow the tribal cultural resource protocol that Rincon archaeologists prepared for the City in 2021-2022 and revised in 2023 (pending adoption as of November 2023). This section will summarize the results of AB 52 and SB 18 consultation (Task 3.5). Rincon will summarize the AB 52 efforts and will include identified mitigation in the EIR, as applicable.
Utilities and Service Systems
This section will discuss potential impacts to water supply and service systems, wastewater conveyance and treatment systems, wastewater/solid waste generation, and solid waste collection and disposal systems. Water, wastewater, and solid waste services are provided by multiple entities including California American Water Company (Cal-Am), Monterey Peninsula Water Management District (MPWMD), Monterey One Water (M1W), and ReGen Monterey (formerly Monterey Peninsula Waste Management District). Impacts to the City storm drain system will be addressed in the hydrology/water quality section.
Water supply will be a key issue for the EIR, particularly with the continued moratorium on new water connections in the Pacific Grove portion of CalAm’s service territory, which restricts water supply availability for future growth. Rincon will thoroughly document the existing water supply conditions based upon review of published data, including but not limited to CalAm’s current (2020) Urban Water Management Plan (UWMP) for its Monterey County District, which encompasses the City of Pacific Grove. It is anticipated that a Water Supply Assessment (WSA) will not be provided for the project; as a programmatic planning document that does not propose construction of a distinct project, the HEU does not explicitly trigger the requirement for a WSA under California Water Code as amended by SB 610. Some water supply providers elect to prepare a WSA when not required, if doing so could produce new information or analysis to inform and streamline environmental processes. However, due to the existing water supply constraints in the project area, it is not anticipated that a programmatic WSA would reveal information about water supply in the area that is not already available in the UWMP.
Therefore, the analysis of water supply developed for the EIR will rely upon information from CalAm’s latest (2020) UWMP, as well as other publicly available, published data. Such data may include but is not limited to the environmental review documents prepared for alternative water supply projects, including a desalination plant in Marina (approved by the Coastal Commission) and Pure Water Monterey expansion. It is anticipated the current moratorium will remain in effect throughout the HEU EIR process, such that water supply solutions may not rely upon lifting the moratorium, and creative solutions to water supply restrictions will be necessary to accommodate implementation of the proposed zoning changes. Policy-based mitigation measures to address potentially significant impacts, including as related to water supply availability, will be developed as needed.
In addition, impacts relating to wastewater/solid waste generation will be discussed. Policy-based mitigation will be identified as needed.
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Wildfire
Pacific Grove contains some land designated within a Very High Fire Hazard Severity Zone , along the city’s southern boundary. Some of the identified housing sites are either in or immediately adjacent to a Fire Hazard Severity Zone. Additional fire hazards are present in wooded areas within the city. This section will describe the location of Fire Hazard Severity Zones within or near the city. Wildfire risk will be assessed, consistent with OPR’s lates guidelines related to wildfire hazards. As necessary, policy-based mitigation measures will be developed to address identified significant impacts.
3.7 Screencheck Draft EIR
Rincon will address one round of City comments on the ADEIR and prepare a Screencheck Draft EIR. All comments from the City, including City’s legal counsel, will be provided as a consolidated set of comments in editable electronic format (i.e., as tracked changes in Microsoft Word). City staff will be responsible for reconciling conflicting comments prior to being sent to Rincon. For the purpose of cost estimating, it is assumed that addressing City and legal comments on the ADEIR will require no more than 80 professional staff hours, including meeting and coordination regarding the approach to addressing comments. If additional effort is needed, a scope amendment may be required. The Screencheck Draft EIR will be submitted to the City in Microsoft Word with track changes retained.
3.8 Public Draft EIR
Once the City approves the Screencheck Draft EIR, Rincon will prepare the Draft EIR for public circulation. To maintain momentum in the project schedule and provide cost efficiency, we assume City comments will be minimal at this stage and will focus on any new content in the Screencheck Draft EIR (i.e., track changes).
Rincon will prepare required noticing forms, including the Notice of Completion (NOC), Notice of Availability (NOA), and OPR’s Summary Form for Electronic Document Submittal, for City and legal review. Rincon will address one round of comments on the forms. Rincon will be responsible for submitting documents through the digital CEQASubmit platform and filing the NOA with the Monterey County Clerk’s office. It is assumed the City will be responsible for required newspaper ads and other public noticing of the document’s availability, such as radius label mailing or onsite posting. As required by State law, the Public Draft EIR will require at least a 45-day public review period. Rincon will provide two hard copies of the Public Draft EIR for posting at the City offices and Pacific Grove Public Library and will provide a digital version in Adobe PDF suitable for printing and for posting to the City’s website.
3.9 Response to Comments and Administrative Final EIR
Upon receipt of public comments on the Draft EIR, Rincon will prepare draft response to comments and an Administrative Final EIR for review by the City. This scope of work assumes up to 20 comment letters containing comments on the content of the CEQA document will be received, including five lengthy (over five pages) and/or substantive letters, all of which can be adequately responded to in a maximum of 150 professional staff hours.
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Comment letters that solely express support or opposition to the HEU would not count against the 20-letter estimate. The actual level of effort required to respond will depend on the length, detail, and sophistication of the comments, in addition to the number of letters received. We reserve the right to reevaluate the effort level and request a scope amendment upon close of the public comment period. If the number of comment letters and the effort to prepare responses is greater than anticipated, Rincon will notify City staff immediately and discuss options to amend our scope of work and budget as necessary.
Rincon will address one round of consolidated City and legal comments, to be provided in editable format, on the draft Responses to Comments and prepare a Screencheck Responses to Comments, in Microsoft Word with edits shown in track changes. Upon City review and approval of the Screencheck, Rincon will submit the Final EIR for hearing in Adobe PDF format.
3.10 Mitigation Monitoring and Reporting Program
Concurrent with Task 3.8, Rincon will prepare a Mitigation Monitoring and Reporting Plan (MMRP), which will be bound separately from the Final EIR. The MMRP will be provided in a format designed for use by planners, environmental monitors, or code enforcement officers.
Essentially, this plan will take the form of a detailed table that describes:
• Persons/agencies responsible for monitoring compliance with each condition • Timing when monitoring must occur
• Frequency of monitoring
• Criteria to be used to determine compliance with conditions The final version of the MMRP will be incorporated as an appendix to the Final EIR.
3.11 Final EIR
After receipt of City comments on the Administrative Final EIR (Task 3.9) and MMRP (Task
3.10), Rincon will prepare a Screencheck Final EIR for City staff review and confirmation followed by a Final Program EIR after incorporating comments from City staff. Rincon will prepare a draft Notice of Determination (NOD) for City approval. Rincon staff will file with the County Clerk and State Clearinghouse within five working days of HEU adoption. It is assumed that the City will pay all applicable fees associated with filing the NOD at the County Clerk, including payment of the CDFW CEQA filing fee. Rincon will provide two hard copies of the Final EIR for placement at the City offices and Pacific Grove Public Library.
3.12 CEQA Findings, Statement of Overriding Considerations, and Resolution Rincon will prepare the CEQA Findings and Statement of Overriding Considerations (if a significant and unavoidable impact is identified) for the project based on the impact conclusions of the EIR, based on a template provided by the City. The Draft CEQA Findings will be submitted alongside the Final EIR, and will contain a discussion of alternatives, including the rationale for rejecting any of the analyzed alternatives, using in part the project objectives. This scope of work assumes if alternatives are determined to be infeasible due to financial considerations, or that the Statement of Overriding Considerations relies on specific economic or financial factors, any PG CC 12/20/23
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available corresponding financial data to support these conclusions will be provided by the City.
This task will comply with CEQA Guidelines Sections 15091 and 15093 and will be submitted in a City-approved electronic format. Rincon will prepare an administrative draft version of the CEQA Findings for City and legal review, will address one round of consolidated comments, and submit a final document version digitally.
Rincon will also prepare the draft CEQA Resolution for City and legal review and comment. The CEQA Resolution will be prepared in accordance with the City’s required format. The CEQA Resolution will incorporate the CEQA Findings and, if applicable, the Statement of Overriding Considerations. Rincon will address one round of consolidated comments and submit a final document version digitally.
3.13 Administrative Record
Rincon will maintain the Administrative Record for this project. Maintenance of an accurate and comprehensive administrative record is important for the defensibility of the EIR, should it be challenged. Rincon will develop a work plan at the outset that instructs internal staff on the way in which the Administrative Record will be developed and maintained. As sources are referenced in each section of the report, they are logged in an index containing a hyper-linked cross-reference to the individual source files, copies of which are maintained on company servers. These include, for example, guidance documents, websites, correspondence, and technical memoranda. The index and source files will be supplied digitally alongside the Final EIR.
3.14 Legal Review
Rincon has on staff a qualified legal team with more than 45 years combined experience in land use, long-range planning, CEQA review, and CEQA litigation. Such experience allows Rincon to provide trusted, substantive review of key documents, including the Public Draft EIR and Final EIR, to provide legal adequacy and a sound basis for a defense during legal challenge. Rincon’s legal team also provides strong support for responding to comments on the environmental and land use documents and in addressing identified concerns raised in late correspondence prior to the public hearings.
With careful consideration as to how each step of the process may ultimately affect the outcome and impact on the community perception, Rincon can provide thoughtful analysis on the best approach to take for any unique or potentially controversial issue, with the legal team participating on an as needed basis for planning calls and internal discussion and review. This scope includes legal review of the Draft EIR and Final EIR, to be conducted prior to City review of the Administrative Draft version of the documents.
A total of 20 staff hours is included in this task for legal review. An additional 10 staff hours are included for meetings and coordination by Rincon’s legal team. Additional legal review can be provided on a time and materials basis to provide a more thorough review of specific topic areas as requested by the City.
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3.15 EIR Project Management and Coordination
This task includes management and coordination through the duration of the project, including coordination with the City and internal project team, project oversight, and EIR budget and schedule management. Project accounting, including billing and accounts receivable efforts, is accounted for in Task 2.9. Rincon’s EIR Project Manager will attend biweekly meetings with City staff during preparation of the EIR, to be held concurrent with the Zoning and General Plan team meetings. This proposal assumes attendance at up to 26 meetings held via conference call, lasting approximately 1 hour each. Rincon’s EIR Principal-in-Charge and technical staff will attend meetings as needed, for up to 10 meetings each. Legal counsel will attend up to 5 meetings under this task.
Deliverables
Administrative/working drafts will be provided in Microsoft Word and/or Adobe PDF. Revised documents will be provided in Microsoft Word with edits shown in track changes. Adobe PDF documents will be provided for public draft and final documents and shared via email and through the SharePoint site as part of the final administrative record. • Draft and Final Notice of Preparation (Microsoft Word and Adobe PDF) • Scoping Meeting materials (e.g., agenda, presentation) • Attendance (two Rincon staff members) at an in-person Scoping Meeting • ADEIR (Microsoft Word)
• Screencheck Draft EIR (Microsoft Word with track changes retained) • Public Draft EIR (two hard copies, Adobe PDF copy with user-friendly cross-reference hyperlinks)
• Draft and Final CEQA Notices, including the NOC for the NOP submittal and the NOC, NOA, and OPR’s Summary Form for the Public Draft Program EIR submittal • Draft and Final Response to Comments (Microsoft Word) • Draft and Final MMRP (digital files)
• Screencheck Final EIR (Microsoft Word with track changes retained) • Final Program EIR (two hard copies, Adobe PDF copy with user-friendly cross-reference hyperlinks)
• Draft and Final CEQA Findings and Statement of Overriding Considerations (digital files) • Notice of Determination (Adobe PDF)
• Administrative Record
Task 3 Assumptions
This scope of work incorporates the following assumptions:
• The November 2023 Draft Housing Element will form the basis of the EIR project description, and associated buildout projections will be stable for the duration of the work scope.
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• Comments from the City, including City’s legal counsel, on all deliverables will be provided as a consolidated set of comments in editable electronic format (i.e., as tracked changes in Microsoft Word). All comments will clearly indicate the requested changes.
City staff will be responsible for reconciling conflicting comments prior to being sent to Rincon. To maintain momentum in the project schedule and provide cost efficiency, we assume City and legal comments will focus on any new content in the previous version of the deliverable, and new comments on previously submitted content will be minimal. • In addition to the No Project Alternative, up to three build alternatives will be presented to reduce potential impacts.
• Up to 20 comment letters containing comments on the content of the EIR will be received, including five lengthy (over five pages) and/or substantive letters, all of which can be adequately responded to in a maximum of 150 professional staff hours. Comment letters that solely express support or opposition to the HEU would not count against the 20-letter estimate. The actual level of effort required to respond will depend on the length, detail, and sophistication of the comments, in addition to the number of letters received. We reserve the right to reevaluate the effort level and request a scope amendment upon close of the public comment period. If the number of comment letters and the effort to prepare responses is greater than anticipated, Rincon will notify City staff immediately and discuss options to amend our scope of work and budget as necessary. • Rincon’s EIR Project Manager will attend biweekly meetings with City staff during preparation of the EIR. This proposal assumes attendance at up to 26 meetings held via conference call, lasting an average of 45 minutes each. • The City will be responsible for payment of newspaper filing fees as well as the County Clerk and California Department of Fish and Wildlife filing fees. • Rincon will provide two hard copies each of the Draft EIR and Final EIR. .
Task 4 Public Hearings
This task provides a budgeted allowance for the Rincon team to assist City staff in preparing for and attending public hearings for the zoning ordinance amendments, general plan updates, and EIR. For purposes of this proposal, we have assumed the following participation:
• Two Planning Commission Hearings (virtual)
• Two City Council Hearings (one in-person, one virtual) Estimated Timeline
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portions of the timeline within Rincon’s control to be achievable. Our proposed timeline is outlined below. The ability to meet this schedule depends on City staff commitment to expedited review times as well as staff’s ability to facilitate a timely process with the public, internal staff, and decision makers, as well as other factors outside of Rincon’s control. If additional rounds of review are requested prior to release of the Draft EIR or if substantive revisions are required in response to legal comments, the Draft EIR release date may be extended. In addition, if a substantial number of public comment letters are received or if the technical and legal sophistication of comments exceed assumptions made herein, additional time to prepare responses to comments will be required.
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Task Timeframe Anticipated Dates
Amendment Request Approval 1 day December 6, 2023
Formal Amendment Authorization 1 day December 20, 2023
Task 3.1 CEQA Kickoff Meeting 1 day January 5, 2024
Task 3.2 Notice of Preparation (NOP) 1 week January 12, 2024 City Review1 NOP 1 week January 19, 2024
Finalize and Publish NOP 1 week January 26, 2024
NOP Comment Period 30 days January 26 – February 26,
20242
Task 3.3 Project Description 2 weeks (from NOP publishing) February 9, 2024 City Review Project Description 1 week February 16,2024 Finalize Project Description3 1 week February 23, 2024
Task 3.4 Scoping Meeting 1 day Mid-February 2024
Task 3.5 AB 42 and SB 18 Consultation Assistance - February-April 2024 Task 3.6 Administrative Draft EIR 10 weeks (from NOP publishing) April 5, 2024 City Review Administrative Draft EIR 3 weeks April 26, 2024 Task 3.7 Screencheck EIR 3 weeks May 17, 2024
City Review Screencheck EIR 2 weeks May 31, 2024
Task 3.8 Public Draft EIR 1 week June 7, 2024
Public Comment Period 45 Days June 10 – July 25, 2024
Task 3.9 Responses to Comments and
Administrative Final EIR
4 weeks August 22, 2024
City Review Responses to Comments and
Administrative Final EIR
2 weeks September 5, 2024
Task 3.10 Mitigation Monitoring and Reporting
Program (MMRP)
1 week September 12, 2024
Task 3.11 Final EIR 2 weeks (from City review) September 19, 2024 Task 3.12 CEQA Findings, Statement of Overriding
Considerations, and Resolution
Concurrent with Task 3.11 September 19, 2024
City Review Findings/SOC/Resolution 1 week September 26, 2024 Finalize CEQA Findings, Statement of Overriding
Considerations, and Resolution
1 week October 3, 2024
Planning Commission Hearings (2) - November 2024
City Council Hearings (2) - December 2024
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EXHIBIT B
FEE SCHEDULE
Cost Proposal
Rincon can complete the proposed work program for a cost of $952,708.20. A breakdown of cost by task is summarized in the table on the next page. Costs have been allocated to tasks based upon Rincon’s proposed approach. Rincon may reallocate costs among tasks and/or direct costs as circumstances warrant so long as the adjustments maintain the total price within its authorized amount. All services would be provided on a time and expense reimbursement basis and will be billed in accordance with our standard fee schedule for professional services. Rincon’s current fee schedule is attached. The City will be notified of any increases in Rincon’s standard fees prior to their implementation. Rincon agrees that fees will not be increased more than once per year.
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23-14477 Pacific Grove Housing Element Update Rate Hours Labor Budget Direct Expenses Total Budget Task 2: Zoning Ordinance Amendments and General
Plan Updates 1,453.00 321,608.00 111,861.20 433,469.20
2.1 Zoning Map Amendments 30.00 6,346.00 0.00 6,346.00
2.2 Zoned Capacity and State Mandated Streamlining
40.00 9,400.00 58,116.00 67,516.00
2.3 Residential/Mixed Use Rezoning and Housing
Program Implementation 323.00 72,555.00 0.00 72,555.00
2.4 Land Use Element Consistency Updates 295.00 63,325.00 0.00 63,325.00
2.5 SB 99 Accessibility Analysis and AB 747 Evacuation
Route Capacity Analysis 10.00 2,848.00 52,745.20 55,593.20
2.6 Climate Vulnerability Assessment 118.00 25,332.00 0.00 25,332.00
2.7 Health and Safety Element Update 276.00 57,932.00 0.00 57,932.00
2.8 Community Workshops 96.00 23,344.00 1,000.00 24,344.00
2.9 Zoning and General Plan Project Management and
Coordination 265.00 60,526.00 0.00 60,526.00
Task 3: Environmental Impact Report 1,596.00 341,977.00 137,014.00 478,991.00
3.1 CEQA Kickoff Meeting 10.00 2,538.00 0.00 2,538.00
3.2 Notice of Preparation 12.00 2,648.00 0.00 2,648.00
3.3 Project Description 25.00 5,127.00 0.00 5,127.00
3.4 Scoping Meeting 28.00 6,596.00 790.00 7,386.00
3.5 AB 52 and SB 18 Consultation Assistance 18.00 4,134.00 0.00 4,134.00
3.6 Administrative Draft EIR 895.00 185,052.00 134,966.00 320,018.00
3.7 Screencheck Draft EIR 80.00 16,852.00 0.00 16,852.00
3.8 Public Draft EIR 58.00 11,306.00 674.00 11,980.00
3.9 Responses to Comments and Administrative Final
EIR 150.00 32,140.00 0.00 32,140.00
3.10 Mitigation Monitoring and Reporting Program 17.00 3,365.00 0.00 3,365.00
3.11 Final EIR 47.00 10,248.00 584.00 10,832.00
3.12 CEQA Findings, Statement of Overriding
Considerations, and Resolution 39.00 7,815.00 0.00 7,815.00
3.13 Administrative Record 26.00 5,566.00 0.00 5,566.00
3.14 Legal Review 30.00 8,460.00 0.00 8,460.00
3.15 EIR Project Management and Coordination 161.00 40,130.00 0.00 40,130.00 RINCON CONSULTANTS, INC.
23-14477 Pacific Grove Housing Element Update
Cost Estimate
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RINCON CONSULTANTS, INC.
23-14477 Pacific Grove Housing Element Update
Cost Estimate
Task 4: Public Hearings 158.00 38,574.00 1,674.00 40,248.00 Planning Commission Hearings (2 virtual) 40.00 9,692.00 0.00 9,692.00 City Council Hearings (1 in person, 1 virtual) 118.00 28,882.00 1,674.00 30,556.00 Project Total 3,207.00 702,159.00 250,549.20 952,708.20
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Rincon Consultants, Inc.
Effective January 1, 2024
Standard Fee Schedule for Environmental Sciences and Planning Services Professional, Technical and Support Personnel* January 1, 2024 – December 31, 2024 Senior Principal $319
Principal $307
Director $307
Senior Supervisor II $292
Supervisor I $272
Senior Professional II $255
Senior Professional I $238
Professional IV $211
Professional III $196
Professional II $174
Professional I $155
Associate III $130
Associate II $117
Associate I $109
Field Technician $94
Data Solutions Architect $196
Senior GIS Specialist $187
GIS/CADD Specialist II $167
GIS/CADD Specialist I $150
Technical Editor $147
Project Accountant $125
Billing Specialist $107
Publishing Specialist $120
Clerical $107
* Professional classifications include environmental scientists, urban planners, biologists, geologists, marine scientists, GHG verifiers, sustainability experts, cultural resources experts, and other professionals. Expert witness services consisting of depositions or in-court testimony are charged at the hourly rate of $400.
Reimbursable Expenses
Direct Cost Rates
Photocopies – B/W $0.25 (single-sided), $0.45 (double-sided) Photocopies – Color $1.55 (single-sided), $3.10 (double-sided) Photocopies – 11” by 17” $0.55 (B/W), $3.40 (color)
Oversized Maps $8.50/square foot
Digital Production $15/CD, $20/flash drive
Light-Duty and Passenger Vehicles* $90/day
4WD and Off-Road Vehicles* $150/day
* Current IRS mileage rate for mileage over 50 and for all miles incurred in employee-owned vehicles.
Direct Costs. Other direct costs associated with the execution of a project, that are not included in the hourly rates above, are billed at cost plus 16%. These may include, but are not limited to, laboratory and drilling services, subcontractor services, authorized travel expenses, permit charges and filing fees, mailings and postage, performance bonds, sample handling and shipment, rental equipment, and vehicles other than covered by the above charges.
Annual Escalation. Standard rates subject to 3.5% annual escalation, on January 1.
Payment Terms. All fees will be billed to Client monthly and shall be due and payable upon receipt or as indicated in the contract provisions for the assignment. Invoices are delinquent if not paid within 10 days from receipt or per the contractually required payment terms.
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Rincon Consultants, Inc.
Effective January 1, 2024
Equipment Rate
Environmental Site Assessment
Soil Vapor Extraction Monitoring Equipment $160
Four Gas Monitor $137
Flame Ionization Detector $110
Photo Ionization Detector $82
Hand Auger Sampler $62
Water Level Indicator, DC Purge Pump $46
CAPDash $7,500
Natural Resources Field Equipment
UAS Drone $300
Spotting or Fiberoptic Scope $170
Pettersson Bat Ultrasound Detector/Recording Equipment $170 Sound Level Metering Field Package (Anemometer, Tripod and Digital Camera) $113 GPS (Submeter Accuracy) $67
Infrared Sensor Digital Camera or Computer Field Equipment $57 Scent Station $23
Laser Rangefinder/Altitude $11
Pitfall Traps, Spotlights, Anemometer, GPS Units, Sterilized Sample Jar $9 Mammal Trap, Large/Small $1.55/$0.55
Water and Marine Resources Equipment
Boat (20-foot Boston Whaler or Similar) $800
Multiparameter Sonde (Temperature, Conductivity, Turbidity, DO, pH) with GPS $170 Water Quality Equipment (DO, pH, Turbidity, Refractometer, Temperature) $62 Refractometer (Salinity) or Turbidity Meter $38
Large Block Nets $114
Minnow Trap $98
Net, Hand/Large Seine $57
Field Equipment Packages
Standard Field Package (Digital Camera, GPS, Thermometer, Binoculars, Tablet, Safety Equipment, and Botanic Collecting Equipment)
$114
Remote Field Package (Digital Camera, GPS, Thermometer, Binoculars, Tablet and Mifi, Delorme Satellite Beacon, 24‐Hour Safety Phone)
$144
Amphibian/Vernal Pool Field Package (Digital Camera, GPS, Thermometer, Decon Chlorine, Waders, Float Tube, Hand Net, Field Microscope)
$170
Fisheries Equipment Package (Waders, Wetsuits, Dip Nets, Seine Nets, Bubblers, Buckets) $57 Underwater and Marine Sampling Gear (Photo/Video Camera, Scuba Equipment [Tanks, BCD, Regulators, Wetsuits, etc.])
$57/diver
Marine Field Package (Personal Flotation Devices, 100-foot Reel Tapes with Stainless Carabiners, Pelican Floats, Underwater Slates, Thermometer, Refractometer, Anemometer, Various Field Guides)
$100
Insurance, Hazard, and Fees
Historic Research Fees $55
L&H Dive Insurance $57/diver
Level C Health and Safety $70/person
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December 20, 2023, City Council
City of Pacific Grove
First Amendment to the 6th
Cycle Housing Element
Update Agreement with
Rincon Consultants, Inc.
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Recommended City Council Actions
1. Approve motion to authorize the Mayor to execute the First Amendment to Professional Services Agreement with Rincon Consultantsfor the 6th Cycle Housing Element Update to complete the following:
1. Update General Plan Zoning Ordinance and Map Amendments
2. Prepare General Plan Land Use Element Consistency Updates
3. Prepare General Plan Health and Safety Element Consistency Updates
4. Prepare Program Environmental Impact Report
5. Public Hearing and Community Meeting Attendance
6. Prepare Mitigation and Monitoring Plan
or
2. Take other action related to this Agenda Item.
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Housing Element Background
4/6/23: Housing Element Contract with Rincon fully executed 9/15/23: Public review Draft Housing Element (DHE) released 9/18/23-10/17/23: 30-day public review period
October 2023: Public hearings at PC and CC for DHE
11/2/23: Submitted DHE transmitted to HCD for initial 90-day review
February 2023: Receipt of HCD feedback on initial review expected
April 2024: Public hearings with PC and CC on revised DHE for adoption
May 2024: Submit Adopted DHE to HCD for follow-up 60- day review and certification
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First Amendment to the 6th Cycle
Housing Element Update
Amends the HE contract to add necessary consistency updates from the FGPU proposals to the 1994 General Plan and to provide a comprehensive EIR for adoption of the Housing Element and Zoning Ordinance by the December 2024 HCD deadline.
First Amendment HEU
12/2023 – 12/2024
Future Work
TBD
• Zoning Ordinance and Map
Amendments (Task 2)
• Land Use Element Consistency
Updates (Task 2)
• Health and Safety Element Consistency
Updates (Task 2)
• Program EIR for HE, Zoning, and GP
Consistency Updates (Task 3)
• Mitigation and Monitoring Plan (Task 3)
• Public Hearings & Community
Workshops (Tasks 1-4)
• Architectural Objective Design and
Development Standards
• Economic Analysis
• Climate Action and Adaptation Plan
• Transportation & Other Elements of the
1994 General Plan
• Future EIR Addenda
• Continued Hearings & Community
Workshops
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Consolidated Summary of Proposed Schedule
of Performance (EIR)
Task Timeframe Anticipated Dates
Formal Amendment Authorization 1 day December 20, 2023
Task 3.1 CEQA Kickoff Meeting 1 day January 5, 2024
NOP Comment Period 30 days January 26 – February 26, 2024 Finalize Project Description 1 week February 23, 2024
Task 3.4 Scoping Meeting 1 day Mid-February 2024
Task 3.8 Public Draft EIR 1 week June 7, 2024
Public Comment Period 45 Days June 10 – July 25, 2024
Task 3.10 Mitigation Monitoring and Reporting
Program (MMRP)
1 week September 12, 2024
Task 3.11 Final EIR 2 weeks (from City review) September 19, 2024 Task 3.12 CEQA Findings, Statement of Overriding
Considerations, and Resolution
Concurrent with Task 3.11 September 19, 2024
Finalize CEQA Findings, Statement of Overriding
Considerations, and Resolution
1 week October 3, 2024
Planning Commission Hearings (2) - November 2024
City Council Hearings (2) - December 2024
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Proposed Fees for First Amendment
Task Detail Cost
Task 1 6
th Cycle Housing Element (Prior Contract)
Task 2 Zoning Ordinance Amendment and GP Consistency Updates $433,469.20 Task 3 Environmental Impact Report $478,991.00
Task 4 Public Hearings $40,248.00
Tasks 2 - 4 Total First Amendment Cost $952,708.20
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1. Approve motion to authorize the Mayor to execute the First Amendment to Professional Services Agreement with Rincon Consultants for the 6th Cycle Housing Element Update to complete the following:
1. Update General Plan Zoning Ordinance and Map Amendments
2. Prepare General Plan Land Use Element Consistency Updates
3. Prepare General Plan Health and Safety Element
Consistency Updates
4. Prepare Program Environmental Impact Report
5. Public Hearing and Community Meeting Attendance
6. Prepare Mitigation and Monitoring Plan
Staff Recommendation
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Questions?
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Agenda No. 13 A
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO:
FROM:
Honorable Mayor and Members of the City Council
Amy Colony, Management Analyst
MEETING DATE: December 20, 2023
SUBJECT: Chinese Pavilion Project, Elmarie Dyke Park.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
Receive the report and recommend approving the concept and bringing this item forward for inclusion into the FY 2024/25 Capital Improvement Program.
DISCUSSION
Last year, the City of Pacific Grove was approached by the Monterey Bay Chinese Association with the idea of constructing a Chinese Pavilion to honor the history of Chinese Americans in Pacific Grove. This idea was originally presented to the BNRC as a public art project to be included in the FY 23/24 Capital Improvement Program Project (CIP) plan. The initial request included the City donating a portion of land adjacent to the recreation trail and partnering with the Monterey Bay Chinese Association to construct the pavilion. Unfortunately, the project’s concept as a public art piece built along the coastline was not approved for inclusion in the FY 23/24 CIP plan.
The Monterey Bay Chinese Association begun exploring alternative locations for the pavilion within existing City parks. After reviewing locations and conferring with staff it was decided that the gazebo site within Elmarie Dyke Park was a suitable location. The concept envisioned replacing the existing failing gazebo with the newly constructed Chinese pavilion. The project organizers hired an architect to provide a project scope and preliminary conceptual designs. These plans included conceptual renderings of the pavilion along with the construction of a traditional Chinese moon wall at the entrance of the park. (attachment 1).
These conceptual plans, including the pavilion and moon wall, were presented at the September 28, 2023 Recreation Board meeting. The Recreation Board received the report and recommended bringing this item forward to the City Council for inclusion into the FY 2024/25 Capital Improvement Program plan.
If the City Council is in favor of including this project in the FY 24/25 CIP plan, City staff will work with the Monterey Bay Chinese Association regarding project planning and fundraising. Final design plans will be presented to the Recreation Board for consideration and recommendations. If recommended by the Recreation Board, final plans will then be presented to the City Council for consideration and recommendations.
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OPTIONS
1) Propose alternative locations for review
2) Do not approve the project concept and location and do not include as a project in the FY 24/25 plan.
FINANCIAL IMPACT:
The Monterey Bay Chinese Association has committed to funding the entirety of the project costs through fundraising efforts.
FOCUSED PRIORITY AREA: Infrastructure
Attachments
Renderings
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