CITY COUNCIL
REGULAR MEETING AGENDA
Wednesday, December 20, 2023, 6:00 P.M.
Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA The Council will not begin consideration of any item on this agenda later than 10:00 p.m. unless such consideration is approved. Any items on this agenda not considered this evening will be continued to a future meeting.
Copies of the agenda packet are available for review at the Pacific Grove Library, in the Finance Department, and electronically at www.cityofpacificgrove.org/agendas. The most effective method of communication with the City Council is by sending an email to [email protected]. In order to allow the City Council adequate time to review communication related to an agenda item, it is recommended that the communication be sent no later than 9:00 AM on the day prior to the City Council meeting.
PACIFIC GROVE COUNCIL MEETINGS ARE CONDUCTED IN PERSON AT CITY HALL COUNCIL CHAMBER.
THIS MEETING WILL BE HELD IN PERSON AND VIRTUALLY (HYBRID).
PLEASE NOTE THE MEETING WILL PROCEED AS NORMAL EVEN IF THERE ARE TECHNICAL DIFFICULTIES ACCESSING ZOOM.
THE CITY WILL DO ITS BEST TO RESOLVE ANY TECHNICAL ISSUES AS QUICKLY AS POSSIBLE.
THE PUBLIC MAY ALSO VIEW THE MEETING ON PENINSULA CHANNEL 25.
JOIN THE ZOOM WEBINAR TO PARTICIPATE LIVE AT:
https://us02web.zoom.us/j/209579290
To participate telephonically, call any number below:
888 788 0099 US (Toll-free)
877 853 5247 US (Toll-free)
669 900 9128
669 219 2599
Webinar ID: 209 579 290#
If prompted to enter a participant ID, press #.
Help Line 831-648-3128
AGENDA
PG CC 12/20/23
1 of 244
CALL TO ORDER
PLEDGE OF ALLEGIANCE: Councilmember Poduri
1. APPROVAL OF AGENDA
2. PRESENTATIONS
A. Proclamation Honoring Library Director Diana Godwin on the Occasion of Her Retirement.
Reference: Mayor Bill Peake PG 6
Recommended Action: Receive Proclamation.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
B. Proclamation Honoring Building, Grounds, & Cemetery Supervisor Roque Pinheiro on the Occasion of His Retirement. PG 8
Reference: Mayor Bill Peake
Recommended Action: Receive Proclamation.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
3. COUNCIL AND STAFF ANNOUNCEMENTS (City-Related Items Only) A. Report on Closed Session by City Attorney
B. Other
4. GENERAL PUBLIC COMMENT
General Public Comment must deal with matters subject to the jurisdiction of the City and the Council that are not on the Regular Agenda. This is the appropriate place to comment as to items on the Consent Agenda, only if you do not wish to have the item pulled for individual consideration by the Council. Comments from the public will be limited to three minutes and will not receive Council action. Comments regarding items on the Regular Agenda shall be heard prior to Council’s consideration of such items at the time such items are called.
Whenever possible, written correspondence should be submitted to the Council in advance of the meeting, to provide adequate time for its consideration.
A. Written General Public Comment
CONSENT AGENDA
The Consent Agenda deals with routine and non-controversial matters, and may include action on resolutions, ordinances, or other public hearings for which testimony is not anticipated. The vote on the Consent Agenda shall apply to each item that has not been removed. Any member of Council, staff, or the public may remove an item from the Consent Agenda for individual consideration. When items are pulled for discussion, they will be automatically placed at the end of their respective section within the Regular Agenda. One motion shall be made to adopt all non-removed items on the Consent Agenda.
5. APPROVAL OF CITY COUNCIL MEETING MINUTES
PG CC 12/20/23
2 of 244
5. APPROVAL OF CITY COUNCIL MEETING MINUTES
Items pulled from this section will be placed under 12. Unfinished and Ongoing Business A. Minutes of the November 1, 2023 City Council Closed Session and Regular Meeting.
Reference: Bonnie Gawf, Interim City Clerk PG 10
Recommended Action: Approve Minutes.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
6. RESOLUTIONS
Items pulled from this section will be placed under 12. Unfinished and Ongoing Business or 13. New Business
7. ORDINANCES
Items pulled from this section will be placed under 11. Public Hearings A. Ordinance to Amend the Salary Schedule (Minimum Wage) PG 20 Reference: Leticia Livian, Human Resources Director
Recommended Action: Hold a second reading of an ordinance to amend the salary classification schedule modifying salary ranges for Cashier, Intern, Lighthouse Docent Coordinator, Recreation Assistant I, and Recreation Assistant II.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
8. REPORTS – INFORMATION ONLY
Items pulled from this section will be placed under 12. Unfinished and Ongoing Business or 13. New Business A. First Quarter Budget Report. PG 24
Reference: Tori Hannah, Administrative Services Director/Assistant City Manager Recommended Action: Receive the report.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
B. November 2023 Check Register. PG 30
Reference: James Minshew, Management Analyst
Recommended Action: 1. Receive the Check Register.
2. Alternatively, discuss and take other action related to this item.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
C. November Core Revenue Report. PG 72
Reference: James Minshew, Management Analyst
Recommended Action: 1. Receive the report.
2. Alternatively, discuss and take other action related to this item.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
PG CC 12/20/23
3 of 244
D. Cedar, Sunset & Congress Intersection Improvements Project. PG 75 Reference: Daniel Gho, Public Works Director/Deputy City Manager Recommended Action: Receive Report
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
9. REPORTS – REQUIRING ACTION
Items pulled from this section will be placed under 12. Unfinished and Ongoing Business or 13. New Business A. Historic Resources Committee Membership. PG 79
Reference: Mayor Bill Peake
Recommended Action: Direct City Attorney to introduce and hold a first reading of an ordinance to amend PGMC Chapter 23.76.021 Historic Resources Committee.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
10. MEETING MINUTES OF COMMISSIONS, BOARDS, AND COMMITTEES Items pulled from this section will be placed under 13. New Business
REGULAR AGENDA
11. PUBLIC HEARINGS
For public hearings involving a quasi-judicial determination by the Council, the proponent of an item may be given 10 minutes to speak and others in support of the proponent’s position may be given three minutes each. A designated spokesperson for opposition to the item may be given 10 minutes to speak and all others in opposition may be given three minutes each. Very brief rebuttal and surrebuttal may be allowed in the sole discretion of the Council. In public hearings not involving a quasi-judicial determination by the Council, all persons may be given three minutes to speak on the matter.
12. UNFINISHED AND ONGOING BUSINESS
A. First Amendment to Professional Services Agreement with Rincon Consultants for the 6th Cycle Housing Element Update. PG 81
Reference: Lew Bauman,Interim Community Development Director Recommended Action: 1) Motion to authorize the Mayor to execute the First Amendment To Professional Services Agreement with Rincon Consultants for the 6th Cycle Housing Element Update adding an amount not to exceed $952,708.20 to complete the following:
1. Update General Plan Zoning Ordinance and Map Amendments
2. Prepare General Plan Land Use Element Consistency Updates
3. Prepare General Plan Health and Safety Element Consistency Updates
4. Prepare Program Environmental Impact Report
5. Public Hearing and Community Meeting Attendance
6. Prepare Mitigation and Monitoring Plan
or
2) Alternatively, discuss and take other action related to this item.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
PG CC 12/20/23
4 of 244
13. NEW BUSINESS
A. Chinese Pavilion Project, Elmarie Dyke Park. PG 240
Reference: Amy Colony, Management Analyst
Recommended Action: Receive the report and recommend approving the concept and bringing this item forward for inclusion into the FY 2024/25 Capital Improvement Program.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
14. FULL PRESENTATIONS
15. CLOSED SESSION
ADJOURNMENT
NOTICE OF ADA COMPLIANCE: Pursuant to Title II of the Americans with Disabilities Act (Codified At 42 United States Code Section 12101 and 28 Code of Federal Regulations Part 35), and Section 504 of the Rehabilitation Act of 1973, the City of Pacific Grove does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, disability, age or sexual orientation in the provision of any services, programs, or activities. The City of Pacific Grove does not discriminate against persons with disabilities. City Hall is an accessible facility. A limited number of assisted listening devices will be available at this meeting. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting or provide the requested agenda format.
PG CC 12/20/23
5 of 244
Agenda No. 2 A
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Bill Peake, Mayor
MEETING DATE: December 20, 2023
SUBJECT: Proclamation Honoring Library Director Diana Godwin on the Occasion of Her Retirement.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
Receive Proclamation.
Attachments
Proclamation
PG CC 12/20/23
6 of 244
PG CC 12/20/23
7 of 244
Agenda No. 2 B
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Bill Peake, Mayor
MEETING DATE: December 20, 2023
SUBJECT: Proclamation Honoring Building, Grounds, & Cemetery Supervisor Roque Pinheiro on the Occasion of His Retirement.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
Receive Proclamation.
Attachments
Proclamation
PG CC 12/20/23
8 of 244
PG CC 12/20/23
9 of 244
Agenda No. 5 A
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Bonnie Gawf, Interim City Clerk
MEETING DATE: December 20, 2023
SUBJECT: Minutes of the November 1, 2023 City Council Closed Session and Regular Meeting.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
Approve Minutes.
DISCUSSION
OPTIONS
FINANCIAL IMPACT:
FOCUSED PRIORITY AREA: Not Applicable.
Attachments
CC Closed Session and Regular Meeting Minutes 11-1-23
PG CC 12/20/23
10 of 244
DRAFT
DRAFT MEETING MINUTES
CITY OF PACIFIC GROVE
CITY COUNCIL
SPECIAL MEETING
Wednesday, November 1, 2023, 5:00 P.M.
Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA
CALL TO ORDER
Mayor Peake called the meeting to order at 5:00 p.m. Interim City Clerk Lindstrom conducted roll call with the following Council present in Chamber: Mayor Peake, Mayor Pro Tem Smith, Councilmembers Beck, Coletti, McDonnell, and Poduri. Councilmember Amelio absent.
APPROVAL OF AGENDA
Action: Upon motion by Councilmember Poduri and seconded by Mayor Pro Tem Smith, Council voted to approve the agenda.
Motion carried 6-0-1, by the following roll call vote.
AYES: Mayor Peake, Mayor Pro Tem Smith, Councilmembers Beck, Coletti, McDonnell, and Poduri.
NOES: None.
ABSENT: Councilmember Amelio.
CLOSED SESSION
PUBLIC COMMENT ON CLOSED SESSION MATTERS
No public comment received.
1. Written Public Comment
2. Conference with Labor Negotiators (Government Code
Section 54957.6) City Negotiators: Katy Suttorp, City
Attorney's Office
Employees: Management Employees Association (MEA); Unrepresented Management, Confidential Employees; and Unrepresented Department Heads
3. Conference with Legal Counsel--Existing Litigation Pursuant to Government Code Section 54956.9(d) (1) Name of cases: Mark A Enayati v. City of Pacific Grove, et al., Monterey County Superior Court Case No. 21CV002786 ("Enayati I") and Mark A Enayati v. City of Pacific Grove, et al. Monterey County Superior Court Case No. 22CV001017 ("Enayati II")
PG CC 12/20/23
11 of 244
DRAFT
4. Conference with Legal Counsel--
Existing Litigation Pursuant to
Government Code Section 54956.9
Worker's Compensation (W/C) Claim No. 402102DA772-0001 (Billy Hawkins)
ADJOURNMENT
Respectfully submitted,
Kerry Lindstrom
Interim City Clerk
Approved by Mayor: ______________________________ Date________________ Attest by City Manager: ___________________________ Date_________________ PG CC 12/20/23
12 of 244
DRAFT
DRAFT MEETING MINUTES
CITY OF PACIFIC GROVE
CITY COUNCIL
REGULAR MEETING
Wednesday, November 1, 2023, 6:00 P.M.
Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA
CALL TO ORDER
Mayor Peake called the meeting to order at 6:00 p.m. Interim City Clerk Lindstrom conducted roll call with the following Council present in Chamber: Mayor Peake, Mayor Pro Tem Smith, Councilmembers Beck, Coletti, McDonnell, and Poduri. Councilmember Amelio absent.
PLEDGE OF ALLEGIANCE:
Mayor Peake led the pledge of allegiance.
1. APPROVAL OFAGENDA
Action: Upon motion by Mayor Pro Tem Smith and seconded by Councilmember Beck, Council voted to approve the agenda, as amended, with Item 12C being considered as Item 11A and Item 11A being considered as Item 11C Motion carried 6-0-1, by the following roll call vote:
AYES: Mayor Peake, Mayor Pro Tem Smith, Councilmembers Beck, Coletti, McDonnell, Poduri
NOES: None.
ABSENT: Councilmember Amelio.
2. PRESENTATIONS
A. Friends of Perkins Park
Action: Received Presentation
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
3. COUNCILAND STAFF ANNOUNCEMENTS (City-Related Items Only) A. Report on Closed Session by City Attorney:
• Conference with Labor Negotiators (Government Code Section 54957.6) City Negotiators: Katy Suttorp, City Attorney's Office
Employees: Management Employees Association (MEA); Unrepresented Management, Confidential Employees; and Unrepresented Department Heads PG CC 12/20/23
13 of 244
DRAFT
• Conference with Legal Counsel--Existing Litigation Pursuant to Government Code Section 54956.9(d) (1) Name of cases: Mark A Enayati v. City of Pacific Grove, et al., Monterey County Superior Court Case No. 21CV002786 ("Enayati I") and Mark A Enayati v. City of Pacific Grove, et al. Monterey County Superior Court Case No. 22CV001017 ("Enayati II") • Conference with Legal Counsel--Existing Litigation Pursuant to Government Code Section 54956.9
Worker's Compensation (W/C) Claim No. 402102DA772-0001 (Billy Hawkins)
City Attorney Brian Pierik stated there was no reportable action for all 3 items on the Closed Session Agenda.
B. Council and staff made general announcements.
4. GENERAL PUBLIC COMMENT
Public comment received from Jane Haines, Moe Ammar, Lisa Ciani, Daniel Miller, Carmelita Garcia, Andy Kubica, and Liz Jacobs.
A. Written General Public Comment
CONSENT AGENDA
Action: Consent Agenda Item 9C was considered immediately following the Consent Agenda.
Action: Upon motion by Mayor Pro Tem Smith and seconded by Councilmember Coletti, Council voted 6-0-1, Councilmember Ameilio absent, to approve the Consent Agenda, as amended.
5. APPROVAL OF CITY COUNCIL MEETING MINUTES
6. RESOLUTIONS
7. ORDINANCES
8. REPORTS – INFORMATION ONLY
A. City Council Goals Quarterly Update
Action: Received the report.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
B. 2023 CalCities Annual
Conference Report
Action: Received Report
PG CC 12/20/23
14 of 244
DRAFT
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
9. REPORTS – REQUIRING ACTION
A. Committee Appointments - Clifton, Wooten, and Gorman Action: Approved appointments of John L. Clifton to Administrative Enforcement Hearing Officers Panel to 1/31/26, Cathy Wooten to Beautification and Natural Resources Commission to 1/31/26, and Jennifer Gorman to Beautification and Natural Resources Commission to 1/31/26
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
B. Motion to Approve Interim City Manager Employment Agreement with Robert Perrault
Action: Approved Interim City Manager Employment Agreement with Robert Perrault or other action as directed by the City Council related to this item.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
C. City Manager Job Description This item was pulled and considered immediately following the Consent Agenda
Reference: Bill Peake, Mayor
Recommended Action: Direct the City Attorney to prepare a Resolution establishing a City Manager Job Description or alternatively, discuss and take other action related to this item.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
10. MEETING MINUTES OF COMMISSIONS, BOARDS, AND COMMITTEES A. Recreation Board Meeting Minutes August 26, 2022; October 27, 2022; December 22, 2022; and January 26, 2023
Action: Received minutes.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
REGULAR AGENDA
9C. City Manager Job Description This item was pulled and considered immediately following the Consent Agenda
No public comment received.
Action: Upon motion by Mayor Pro Tem Smith and seconded by Councilmember Coletti, Council directed the City Attorney to prepare a resolution establishing a City Manager job description.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
PG CC 12/20/23
15 of 244
DRAFT
Motion carried 6-0-1, by the following roll call vote:
AYES: Mayor Peake, Mayor Pro Tem Smith, Councilmembers Beck, Coletti, McDonnell, and Poduri
NOES: None.
ABSENT: Councilmember Amelio.
11. PUBLIC HEARINGS
A. Consider an Appeal of Architectural Permit (AP), Use Permit (UP) and Variance (VAR) No. 22- 0284, 773-775 Ocean View Blvd, Pacific Grove (APN 006-071-007) This item was previously Item 12C.
Mayor Peake opened the public hearing and defined it as a Quasi-Judicial Hearing.
Councilmember McDonnell reported ex parte communication with the appellant, receiving information on neighboring properties and variances from staff.
Councilmembers Beck and Coletti reported ex parte communication; did a drive-by of the project. Mayor Peake reported ex parte communication; received information on neighboring properties and variances from staff.
Contract Planner Joseph Sidor presented to Council.
Appellant was allowed 10 minutes to present to Council.
Applicant Jeannie Byrne was allowed 10 minutes to present to Council.
Public comment was received from Julia Elmquist, Shelly Tinsley, Marian Rolle, Darrin Tinsley, and Paul Bruno.
Applicant Jeannie Byrne was allowed 5 minutes for rebuttal and Appellant was allowed 5 minutes for rebuttal.
Mayor Peake closed the public hearing.
Action: Upon motion by Mayor Peake and seconded by Councilmember Beck, Council directed the applicant to revise the proposed project subject to Council direction with a height limit not to exceed 25 feet and continued the item to a date uncertain.
Motion carried 5-1-1, by the following roll call vote:
AYES: Mayor Peake, Mayor Pro Tem Smith, Councilmembers Beck, Coletti, McDonnell.
NOES: Councilmember Poduri.
ABSENT: Councilmember Amelio.
PG CC 12/20/23
16 of 244
DRAFT
CEQA: Categorical Exemption, CEQA Guidelines Section 15301, Class I, Existing Facilities
A. Compensation and Benefits for Department Heads and Non-Represented Management and Confidential Group Employees This item was considered as Item 11C.
Reference: Katy Suttorp, Special Council, City Attorney's Office Recommended Action: Approve a resolution approving the salary and benefit enhancements for Department Heads and for the Non-Represented Management and Confidential Group Employees.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
B. Memorandum of Understanding between the City of Pacific Grove and the Management Employees Association (MEA)
Public comment received from Daniel Miller, George Feurst, and Andy Kubica.
Action: Upon motion by Mayor Pro Tem Smith and seconded by Mayor Peake, Council approved Resolution 23-032 approving the Memorandum of Understanding between the City of Pacific Grove and the Management Employees Association to cover the period of July 1, 2023, through June 30, 2026.
Motion carried 4-2-1, by the following roll call vote:
AYES: Mayor Peake, Mayor Pro Tem Smith, Councilmembers
McDonnell, and Poduri
NOES: Councilmembers Beck and Coletti.
ABSENT: Councilmember Amelio.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
C. Compensation and Benefits for Department Heads and Non-Represented Management and Confidential Group Employees This item was previously Item 11A.
Public comment received from Daniel Miller and Andy Kubica.
Action: Upon motion by Mayor Pro Tem Smith and seconded by Mayor Peake, Council approved Resolution 23-030 approving compensation and benefit enhancements for Non-Represented Management and Confidential group employees and Resolution 23-031 approving the compensation and benefit enhancements for Department Heads.
Motion carried 4-2-1, by the following roll call vote:
AYES: Mayor Peake, Mayor Pro Tem Smith, Councilmembers
PG CC 12/20/23
17 of 244
DRAFT
McDonnell, and Poduri
NOES: Councilmembers Beck and Coletti.
ABSENT: Councilmember Amelio.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
12. UNFINISHED AND ONGOING BUSINESS
A. Introduction of Cannabis Licensing Ordinance and Cannabis Zoning Ordinance Public comment received from Niko Enea.
Action: Upon motion by Mayor Peake and seconded by Mayor Pro Tem Smith, Council voted to
1. Request the City Attorney to read the title of Licensing Ordinance.
2. Motion to waive further reading of the ordinance and introduce the Licensing Ordinance
3. Request the City Attorney to read the title of Zoning Ordinance
4. Motion to waive further reading and introduce the Zoning Ordinance
5. Direct that publication of these two ordinances will be satisfied by publication of a summary approved by the City Attorney
Motion carried 6-0-1, by the following roll call vote:
AYES: Mayor Peake, Mayor Pro Tem Smith, Councilmembers Beck, Coletti, McDonnell, and Poduri
NOES: None.
ABSENT: Councilmember Amelio.
CEQA: Categorical Exemption, CEQA Guidelines Section 15061(b)(3) B. Water Conservation Subcommittee Status Report and Recommendation for Quarterly Reporting of the City's Cal-Am Water Use
No public comment received.
Action: Received the report.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
C. Consider an Appeal of Architectural Permit (AP), Use Permit (UP) and Variance (VAR) No. 22- 0284, 773-775 Ocean View Blvd, Pacific Grove (APN 006-071-007) This item was considered as Item 11A.
Reference: Joseph Sidor, Contract Planner
PG CC 12/20/23
18 of 244
DRAFT
Recommended Action: Staff recommends the City Council deny the appeal and approve the Architectural Permit, Use Permit, and Variance (AP/UP/VAR 22-0284), subject to the findings, conditions of approval, and Class 1 Categorical Exemption (CEQA Guidelines Section 15301, Existing Facilities).
CEQA: Categorical Exemption, CEQA Guidelines Section 15301, Class I, Existing Facilities
D. Market and Economic Evaluation Report for the Pacific Grove Golf Links This item was continued.
Reference: Tori Hannah, Administrative Services Director/City Manager Pro Tempore
Recommended Action: Receive the Market and Economic Evaluation Report for the Pacific Grove Golf Links from Pro Forma Advisors, LLC CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
13. NEW BUSINESS
14. FULL PRESENTATIONS
ADJOURNMENT
Council adjourned the meeting at approximately 10:08 p.m.
Respectfully submitted,
Kerry Lindstrom
Interim City Clerk
Approved by Mayor: ______________________________ Date________________ Attest by City Manager: ___________________________ Date______________ PG CC 12/20/23
19 of 244
Agenda No. 7 A
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Leticia Livian, Human Resources Director
MEETING DATE: December 20, 2023
SUBJECT: Ordinance to Amend the Salary Schedule (Minimum Wage) CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
Hold a second reading of an ordinance to amend the salary classification schedule modifying salary ranges for Cashier, Intern, Lighthouse Docent Coordinator, Recreation Assistant I, and Recreation Assistant II.
DISCUSSION
The City Clerk caused a summary of the ordinance to be published.on December 14, 2023.
The City salary classification schedule identifies the job classifications approved by Council (e.g., Office Assistant) and the hourly rates of pay for each classification at each step authorized by the Personnel Rules. Pursuant to Charter Article 25 and Pacific Grove Municipal Code (PGMC) Section 4.20.280, approval and amendment to the classification schedule must be adopted by the Council.
Increase to State Minimum Wage
Staff is proposing changes to the salary schedule to comply with an increase to California State Minimum Wage. California’s minimum wage will increase from $15.50 to $16 per hour for all employers on January 1, 2024.
The salary ranges in the following classifications need to be adjusted to meet the State’s minimum wage requirements:
Cashier
Intern
Lighthouse Docent Coordinator
Recreation Assistant I
The recommended approach is to increase the range of the entire classification, which preserves the City’s ability to hire personnel in the future at the lowest step, while complying with the new minimum wage law.
Additionally, to avoid salary compaction issues within the effected classification series: Recreation Assistant I, and Recreation Assistant II, it is also recommended that Recreation Assistant II salary range PG CC 12/20/23
20 of 244
be adjusted accordingly. Salary compaction is the situation that occurs when there is only a small difference in pay between classifications regardless of their skills, experience, and responsibility levels.
Proposed New Salary Ranges:
Classifications Step 1A Step 2B Step 3C Step 4D Step 5E Cashier 16.00 16.80 17.64 18.52 19.45
Intern 16.00 16.80 17.64 18.52 19.45
Lighthouse Docent
Coordinator 16.00 16.80 17.64 18.52 19.45
Recreation Assistant I 16.00 16.80 17.64 18.52 19.45
Recreation Assistant II 19.62 20.60 21.63 22.71 23.85
The requested change to the salary classification schedule will only impact the classifications listed in this agenda report. All other classification hourly salary ranges will remain the same. To view the entire salary schedule, please refer to the City’s website,
http://www.cityofpacificgrove.org/about-city/human-resources/salaries-benefits-and-mous.
OPTIONS
Provide alternative direction to staff.
FINANCIAL IMPACT:
There is minimal impact to the budget since the lowest hourly rate on the City's salary schedule is $16.00 for positions recommended for a salary change in this report.
FOCUSED PRIORITY AREA: Not Applicable.
Attachments
Ordinance
PG CC 12/20/23
21 of 244
ORDINANCE NO. 23-0XX
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PACIFIC GROVE
AMENDING THE SALARY CLASSIFICATION SCHEDULE TO COMPLY
WITH CALIFORNIA MINIMUM WAGE
Findings
1. The State of California has increased minimum wage to $16.00 per hour effective January 1, 2024; and
2. Cashier, Intern, Lighthouse Docent Coordinator, and Recreation Assistant I, falls below the $16.00 per hour minimum requirement at the first step; and
3. Amending the salary schedule will meet the State requirements; and
4. Amending the salary schedule by adjusting the range preserves the City’s full flexibility for future hiring decisions and observes the intent of the state requirements; and
5. Amending the salary schedule for Recreation II in the classification job family avoids salary compaction issues; and
6. Amending the salary schedule will allow for the new salary rates to take effect; and
7. Amendment to the salary schedule classification plan must be adopted by the City Council pursuant to Pacific Grove Municipal Code (PGMC) Section 4.20.280; and
8. In the enactment of this ordinance, the City followed the guidelines adopted by the State of California and published in the California Code of Regulations, Title 14, Section 15000, et seq. Enactment of this ordinance action does not constitute a “project” as defined by California Environmental Quality Act (CEQA) because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment pursuant Section 15378.
Ordinance
NOW, THEREFORE, THE COUNCIL OF THE CITY OF PACIFIC GROVE DOES ORDAIN AS FOLLOWS:
SECTION 1. The foregoing findings of the City Council are incorporated into this Ordinance as if set forth in full.
SECTION 2. The position classification plan approved and adopted by the City Council pursuant to PGMC § 4.20.280 is amended for Cashier, Intern, Lighthouse Docent Coordinator, Recreation Assistant I, and Recreation Assistant II classifications with the following salary schedule:
PG CC 12/20/23
22 of 244
Classifications Step 1A Step 2B Step 3C Step 4C Step 5E Cashier 16.00 16.80 17.64 18.52 19.45
Intern 16.00 16.80 17.64 18.52 19.45
Lighthouse Docent
Coordinator 16.00 16.80 17.64 18.52 19.45
Recreation Assistant I 16.00 16.80 17.64 18.52 19.45
Recreation Assistant II 19.62 20.60 21.63 22.71 23.85
SECTION 3. The City Manager is directed to execute all documents and to perform all other necessary City acts to implement this Ordinance.
SECTION 4. Upon approval at second reading, this ordinance shall be given an effective date of 12/24/2023.
PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE this __ day of December 2023, by the following vote:
AYES:
NOES:
ABSENT:
APPROVED:
___________________________
ATTEST:
BILL PEAKE, Mayor
DATED:
__________________________________
SANDRA KANDELL, City Clerk
APPROVED AS TO FORM:
___________________________________
BRIAN PIERNIK, City Attorney
PG CC 12/20/23
23 of 244
Agenda No. 8 A
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Tori Hannah, Administrative Services Director/Assistant City Manager MEETING DATE: December 20, 2023
SUBJECT: First Quarter Budget Report.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
Receive the report.
DISCUSSION
The Administrative Services Department produces quarterly financial reports to assist in evaluating the City's fiscal condition. The attached report provides details on General Fund revenues and expenditures, as well as a summary related to enterprise funds.
Additional information regarding City finances, can be accessed from the following link: City Finance Information
OPTIONS
N/A. This is informational only.
FINANCIAL IMPACT:
There is no fiscal impact. The report is informational only.
FOCUSED PRIORITY AREA: Not Applicable.
Attachments
Fiscal Year 23/24 Fire Quarter Budget Report
PG CC 12/20/23
24 of 244
City of Pacific Grove
First Quarter Budget Report – Fiscal Year 23/24
Fund Summaries
The following tables provide an overview of current revenues and expenditures for each major fund. A summary of each fund, along with additional details on the General Fund are provided in the subsequent sections.
Revenues FY 23/24 YTD % of Prior YTD
Fund Adopted Transactions Budget Transactions
01 General Fund $31,263,187 $4,409,207 14% $4,515,187
74 Local Water Project 1,576,187 382,834 24% 220,579
75 Cemetery 656,500 143,356 22% 224,493
76 Sewer Fund 4,436,000 156,891 4% 49,107
77 Golf 731,500 128,736 18% 116,952
Expenditures
Fund
FY 23/24
Adopted
YTD
Transactions
% of
Budget
Prior YTD
Transactions
01 General Fund $32,104,273 $7,800,063 24% $7,497,615
74 Local Water Project 1,636,449 47,525 3% 150,405
75 Cemetery 681,989 146,537 21% 138,311
76 Sewer Fund 4,502,614 457,620 10% 787,586
77 Golf 670,598 141,472 21% 162,042
General Fund Overview
General Fund revenues and expenditures are trending relatively consistent with the budgetary projections.
While the Fiscal Year 23/24 quarterly revenues are $105,980 less than in the prior, the Fiscal Year 22/23 amounts include an $800,000 interfund transfer of ARPA funds to assist with pandemic revenue losses. In Fiscal Year 23/24, additional supplementary funds were not needed. If the Fiscal Year 22/23 revenues are reduced by the one-time ARPA funds, there is an annual increase of on-going revenues of $694,020. This can primarily be attributed to the addition of the new Measure A transactions and use tax (sales tax); and a $277,882 single construction permit receipt. The annual increase in expenditures aligns with the planned budgetary projections.
At the close of the first quarter, expenditures exceeded revenues by approximately $3.4 million. This variance is due to uneven revenue receipting patterns, combined with a significant debt service payment at the beginning of the year. This first quarter deficit is also evident in the prior year. Specific information related to major revenue categories and departmental expenditures are provided within this section.
The City continually monitors the budget on a regular basis. If any significant budgetary variances are identified, a budget amendment will be requested as part of the mid-year budget process; or through a separate budget amendment during the year.
PG CC 12/20/23
25 of 244
General Fund Revenues
The following chart provides an overview of the General Fund revenue receipts. All revenues are trending fairly consistent with the prior year or the annual budget. Any significant variances are listed below the chart.
Property Taxes
During the first quarter, the City does not typically receive Property Tax Revenues. These revenues are received primarily in December and April.
Transient Occupancy Tax (TOT), Sales Tax, and Franchise Taxes Due to accrual and receipting patterns, only one to two monthly payments have been received in the Sales Tax and Transient Occupancy Tax categories; and no revenues have been received in the Franchise Tax category. This is consistent with the receipting cycles for these revenue classifications.
The annual sales tax difference of $113,228 is largely due to the addition of Measure A. This new tax became effective on October 1, 2022. Measure A receipts for Fiscal Year 22/23 will begin to appear in the third quarter.
Business License Taxes
The majority of Business License revenues are typically received at the beginning of the year. The annual difference of $145,039 is primarily related to the timing of receipts and accounting accrual entries. It is anticipated that these taxes will trend consistently with prior year amounts and the budget.
Cannabis Tax
In Fiscal Year 23/24, the City anticipated receiving a partial year of cannabis tax revenues. The budget may need to be amended at mid-year to allow for additional time for the development of the corresponding ordinance and related materials, as well as permitting a storefront.
Revenues Adopted Budget
YTD
Transactions
% Used
/ Rec'd
Prior
YTD Transactions
Taxes:
Property Taxes $9,609,000 - - -
Transient Occupancy Tax 6,463,000 1,629,952 25% 1,614,027 Transient Use Licenses 99,000 866 2% 2,258
Sales and Use Tax 5,957,000 464,029 8% 350,801
Business License Tax 370,000 360,603 97% 215,564
Franchise Tax 1,585,000 - 0% -
Utility User Tax 2,005,000 322,524 16% 314,449
Cannabis Tax 100,000 - - -
Other Tax 176,000 29,427 17% 24,737
Total Taxes $26,364,000 $2,807,401 11% $2,521,836
Other:
Licenses and Permits 838,000 613,896 73% 247,216
Intergovernmental 58,000 9,824 17% -
Charges for Services 2,072,000 583,996 28% 526,679
Fines and Forfeitures 125,000 2,439 2% 83,479
Interest, Rents, Conc. 435,000 164,391 38% 150,568
Other Revenues 1,371,187 227,260 17% 185,409
Interfund Transfers - - 0% 800,000
Totals $31,263,187 $4,409,207 14% $4,515,187
PG CC 12/20/23
26 of 244
Licenses and Permits
Construction permits are the largest source of revenue within this category. In Fiscal Year 23/24, the City received a single payment of $277,882 related to a construction permit for a hotel. This single receipt contributed to the significant annual and budgetary difference.
Intergovernmental
Intergovernmental revenues can vary based on the timing of grant reimbursements. In the first quarter of the year, there were very little grant billings or receipts in the General Fund.
Fines and Forfeitures
Revenues within this category vary. In Fiscal Year 22/23, the City received a single $80,414 payment related to a code enforcement case. In Fiscal Year 23/24, the City did not receive any significant one-time receipts.
Interest, Rents, and Concessions
Revenues are trending greater than the percentage of year elapsed due to increased interest earnings.
Interfund Transfers
In Fiscal Year 22/23, a transfer of $800,000 in American Rescue Plan Act funds was appropriated to assist with revenue recovery. In Fiscal Year 23/24, no additional funds were needed to supplement operations.
Expenditures
During the first quarter, department expenditures may not trend with the percentage of year that has elapsed.
The primary exception is the underlying salary and benefit costs, which are trending consistent with the number of completed payperiods. In the first quarter of Fiscal Year 23/24, there was an additional payperiod and one more unfunded liability payment when compared to the prior year. This contributed to the annual variances within departments. Additional information specific to departments are listed below the table.
Expenditures Adopted Budget YTD Transactions % of Budget Prior YTD
Transactions
City Council 310,998 62,730 20% 57,428
City Manager 1,225,545 307,165 25% 224,426
City Attorney 996,100 45,101 5% 63,067
Economic Development 342,775 29,970 9% 19,297
Finance 1,374,546 287,331 21% 219,565
Information Services 935,429 205,090 22% 119,525
Police 8,336,438 2,028,703 24% 1,638,693
Fire 4,403,000 830,684 19% 1,175,610
Public Works 5,011,544 963,467 19% 721,904
Community Development 3,022,491 458,552 15% 234,518
Library 1,159,335 321,393 28% 249,984
Recreation 1,189,769 331,284 28% 197,381
Museum 337,400 84,030 25% 86,959
Subtotal $28,645,370 $5,955,500 21% $5,008,357
Capital Outlay 215,000 80,841 37% 46,334
Transfers to CIP Fund 850,000 212,500 25% 143,750
Debt Service 1,454,716 1,410,582 97% 2,218,174
Interfund Transfers 939,187 141,000 15% 81,000
Total Expenditures $32,104,273 $7,800,063 24% $7,497,615 PG CC 12/20/23
27 of 244
City Manager and Economic Development
During the first quarter of Fiscal Year 23/24, a partial payment for a separation agreement was allocated to the City Manager and Economic Development Department budgets. This expenditure, which was equivalent to six months of compensation, contributed to the annual variance.
City Attorney
In the first quarter of both fiscal years, there were limited payments for legal expenditures. This is primarily due to billing and payment patterns.
Information Technology (IT)
The Fiscal Year 23/24 IT expenditures are trending relatively consistent with the budget. The annual difference of $85,565 was primarily related to timing of contract services and software subscription payments.
Fire
The quarterly difference in fire expenditures primarily reflects the timing of monthly payments. In the first quarter of Fiscal Year 22/23, the City made four monthly payments for fire contract services, as compared to two payments in Fiscal Year 23/24. The first quarter of Fiscal Year 23/24 also includes one additional unfunded liability payment.
Community Development
The annual and budgetary differences primarily relate to the timing of payments. The Fiscal Year 23/24 expenditures includes one additional monthly payment for building contract services; and one additional biweekly payroll disbursement.
Recreation
The annual and budgetary difference primarily reflects the ramp-up of recreation programs and staffing to assist in meeting Council goals. The annual difference can also be attributed to one month of additional utility payments that are within the first quarter of Fiscal Year 23/24.
Debt Service
In Fiscal Year 23/24, the annual debt service payments were $807,592 less than the prior year. This is primarily related to a reduction in the City’s Pension Obligation Bond payment.
Interfund Transfers
In Fiscal Year 23/24, the budgeted transfers represent $625,187 in water entitlement revenues to the Local Water Project to assist with the repayment of the Sewer/LWP Interfund Loan; and $314,000 in transfers to the Public Safety Augmentation Fund for emergency dispatch services. The water entitlement revenues represent the proceeds from a developer promissory note. The $625,187 amount will be transferred upon receipt of the funds. The first quarter transfers represent 25% or $78,500 of the annual transfer for emergency dispatch fees and $62,500 for the partial receipt of promissory note proceeds.
Other Funds
Local Water Project (LWP)
In Fiscal Year 23/24, the first quarter LWP revenues include a $62,500 transfer of water entitlement proceeds; and operating revenues of $320,334. The Fiscal Year 22/23 operating revenues for the same two-month period were $195,579. This annual difference is primarily related to an increase in the recycled water fees to assist with fiscal sustainability efforts. This fee increase became effective on July 1, 2023; and adjusted the PG CC 12/20/23
28 of 244
per gallon rate from $0.018 to $0.029. Annual expenditures are approximately $103,000 below the prior fiscal year. This reduction is primarily related to the timing of contract service payments, and decreased utility costs.
Cemetery
The Cemetery revenues and expenditures are trending relatively close to the budget. The first quarter Cemetery receipts reflect 22% of the budgeted amount; however it is approximately $81,000 less than the prior year. In Fiscal Year 22/23, the City added 36 new single burial sites; and sold ten sites within the first quarter. This contributed to the annual variance in sales. The Fiscal Year 23/24 first quarter revenues are more representative of a traditional level of sales.
Sewer Fund
In the first quarter of Fiscal Year 23/24 Sewer revenues were $107,784 greater than the prior year. This revenue increase can be largely attributed to the receipt of sewer connection fees, greater investment earnings, and a $62,500 payment from the Local Water Project to pay for debt service on an Sewer/LWP Interfund Loan. In the prior fiscal year, the City did not receive any connection fees or a debt service payment.
While the annual revenues were approximately 4% of the budgeted amount, this variance is consistent with revenue receipting patterns. The City contracts with Monterey One Water to collect sewer use fees. Due to the timing associated with collecting and remitting bi-monthly payments to the City, there are very little or no revenues to report in the first quarter. The Sewer Fund has sufficient fund balance to manage any cash flow requirements. The $329,966 reduction in expenditures is primarily related to the timing of capital project expenditures and the elimination of approximately $88,000 in pension obligation bond payments.
Golf Course
Golf Course revenues were $11,784 above the prior year primarily due to increased rental receipts, while expenditures were $20,570 below the prior year. This annual reduction in expenditures is primarily related to a building improvement project that was initiated in the first quarter of Fiscal Year 22/23.
PG CC 12/20/23
29 of 244
Agenda No. 8 B
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: James Minshew, Management Analyst
MEETING DATE: December 20, 2023
SUBJECT: November 2023 Check Register.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
1. Receive the Check Register.
2. Alternatively, discuss and take other action related to this item.
DISCUSSION
The check register is a detailed account of monthly expenditures. It provides budgetary insight and promotes transparency. It is an excellent counterpart to the City's monthly Core Revenue Report; and is a practice followed by many other local jurisdictions.
The check register is produced from the City’s financial system. The report groups the checks by the respective city fund and vendor. The check register includes the check number, the check issue date, the name of the vendor, and a description of the purchase and the amount of the check.
Attached is the check register report for November 2023. The monthly total is provided on the last page of the report.
OPTIONS
N/A - This is informational only.
FINANCIAL IMPACT:
There is no fiscal impact. This is informational only.
FOCUSED PRIORITY AREA: Not Applicable.
Attachments
November 2023 Check Register
PG CC 12/20/23
30 of 244
SUPERION PAGE NUMBER: 1
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 01 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107548 11/03/23 2952 AFLAC 01 202 DED:5200 AFLAC PREM 0.00 786.09 101 107548 11/03/23 2952 AFLAC 01 202 DED:5201 AFLAC P/T 0.00 1,729.05 TOTAL CHECK 0.00 2,515.14
101 107549 11/03/23 2935 CALIF LAW ENFORCMEN 01 202 DED:3200 LTD PD 0.00 594.00 101 107550 11/03/23 1 CALPERS HEALTH 01 202 DED:4301 HEALTH 0.00 564.42 101 107550 11/03/23 1 CALPERS HEALTH 01 202 DED:116 HEALTH 0.00 825.62 101 107550 11/03/23 1 CALPERS HEALTH 01 202 DED:121 HEALTH 0.00 888.94 101 107550 11/03/23 1 CALPERS HEALTH 01 202 DED:103 HEALTH 0.00 2,064.05 101 107550 11/03/23 1 CALPERS HEALTH 01 202 DED:105 HEALTH 0.00 2,146.60 101 107550 11/03/23 1 CALPERS HEALTH 01 202 DED:124 HEALTH 0.00 2,311.24 101 107550 11/03/23 1 CALPERS HEALTH 01 202 DED:125 HEALTH 0.00 2,311.24 101 107550 11/03/23 1 CALPERS HEALTH 01 202 DED:107 HEALTH 0.00 2,400.24 101 107550 11/03/23 1 CALPERS HEALTH 01 202 DED:104 HEALTH 0.00 2,476.83 101 107550 11/03/23 1 CALPERS HEALTH 01 202 DED:2072 HEALTH 0.00 2,812.50 101 107550 11/03/23 1 CALPERS HEALTH 01 202 DED:2071 HEALTH 0.00 2,887.50 101 107550 11/03/23 1 CALPERS HEALTH 01 202 DED:533 HEALTH 0.00 3,219.90 101 107550 11/03/23 1 CALPERS HEALTH 01 202 DED:110 HEALTH 0.00 1,128.83 101 107550 11/03/23 1 CALPERS HEALTH 01 202 DED:108 HEALTH 0.00 1,560.16 101 107550 11/03/23 1 CALPERS HEALTH 01 202 DED:123 HEALTH 0.00 4,444.70 101 107550 11/03/23 1 CALPERS HEALTH 01 202 DED:106 HEALTH 0.00 4,800.48 101 107550 11/03/23 1 CALPERS HEALTH 01 202 DED:122 HEALTH 0.00 5,333.64 101 107550 11/03/23 1 CALPERS HEALTH 01 202 DED:2073 HEALTH FAM 0.00 5,750.00 TOTAL CHECK 0.00 47,926.89
101 107551 11/03/23 3134 CITY OF PACIFIC GRO 01 202 DED:3301 AFLAC MED 0.00 1,916.57 101 107551 11/03/23 3134 CITY OF PACIFIC GRO 01 202 DED:3300 AFLAC DEP 0.00 100.00 TOTAL CHECK 0.00 2,016.57
101 107552 11/03/23 3393 EFT 01 202 DED:*FM MEDICARE 0.00 11,224.82 101 107552 11/03/23 3393 EFT 01 202 DED:*SCA STATE TAX 0.00 16,265.23 101 107552 11/03/23 3393 EFT 01 202 DED:*FT FEDERAL TX 0.00 42,203.51 TOTAL CHECK 0.00 69,693.56
101 107553 11/03/23 2946 PACIFIC GROVE CITY 01 202 DED:7000 ASSOC DUES 0.00 741.50 101 107554 11/03/23 2938 MASS MUTUAL (457 PL 01 202 DED:3999 ROTH IRA 0.00 315.00 101 107554 11/03/23 2938 MASS MUTUAL (457 PL 01 202 DED:4000 DEF COMP 0.00 10,440.44 TOTAL CHECK 0.00 10,755.44
101 107555 11/03/23 2936 MTRY COUNTY DEPT OF 01 202 DED:0023 GARNISH 0.00 138.46 101 107556 11/03/23 2949 PACIFIC GROVE MANAG 01 202 DED:7203 ASSOC DUES 0.00 40.00 101 107557 11/03/23 2051 CITY OF PACIFIC GRO 01 202 DED:1006 WORK COMP 0.00 28.09 101 107557 11/03/23 2051 CITY OF PACIFIC GRO 01 202 DED:1009 WORK COMP 0.00 137.40 101 107557 11/03/23 2051 CITY OF PACIFIC GRO 01 202 DED:1003 WORK COMP 0.00 6,981.41 101 107557 11/03/23 2051 CITY OF PACIFIC GRO 01 202 DED:1005 WORK COMP 0.00 1,233.61 101 107557 11/03/23 2051 CITY OF PACIFIC GRO 01 202 DED:1010 WORK COMP 0.00 3,511.12 TOTAL CHECK 0.00 11,891.63
PG CC 12/20/23
31 of 244
SUPERION PAGE NUMBER: 2
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 01 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107558 11/03/23 2052 CITY OF PACIFIC GRO 01 202 DED:7510 PERS REIMB 0.00 29.42 101 107559 11/03/23 2053 CITY OF PACIFIC GRO 01 202 DED:200 DENTAL 0.00 454.80 101 107559 11/03/23 2053 CITY OF PACIFIC GRO 01 202 DED:2101 DENTAL 0.00 265.30 101 107559 11/03/23 2053 CITY OF PACIFIC GRO 01 202 DED:2102 DENTAL 0.00 536.08 101 107559 11/03/23 2053 CITY OF PACIFIC GRO 01 202 DED:2103 DENTAL FAM 0.00 853.38 101 107559 11/03/23 2053 CITY OF PACIFIC GRO 01 202 DED:201 DENTAL 0.00 37.59 TOTAL CHECK 0.00 2,147.15
101 107560 11/03/23 2054 CITY OF PACIFIC GRO 01 202 DED:0005 SUTA 0.00 132.25 101 107561 11/03/23 2133 PERS 01 202 DED:08 PERS OTHER 0.00 369.05 101 107561 11/03/23 2133 PERS 01 202 DED:0000 PERS 0.00 469.15 101 107561 11/03/23 2133 PERS 01 202 DED:0009 PERS OTHER 0.00 879.00 101 107561 11/03/23 2133 PERS 01 202 DED:0025 PERS RT MS 0.00 744.67 101 107561 11/03/23 2133 PERS 01 202 DED:15 PERS-RETRO 0.00 758.08 101 107561 11/03/23 2133 PERS 01 202 DED:0018 PERS SP SF 0.00 632.78 101 107561 11/03/23 2133 PERS 01 202 DED:0002 PERS 0.00 5,784.30 101 107561 11/03/23 2133 PERS 01 202 DED:07 PERS CITY 0.00 6,516.89 101 107561 11/03/23 2133 PERS 01 202 DED:0017 PERS RG SF 0.00 9,237.42 101 107561 11/03/23 2133 PERS 01 202 DED:01 PERS 0.00 9,341.72 101 107561 11/03/23 2133 PERS 01 202 DED:0011 PERS ER SF 0.00 9,716.06 101 107561 11/03/23 2133 PERS 01 202 DED:0021 PERS REG M 0.00 10,134.81 101 107561 11/03/23 2133 PERS 01 202 DED:0020 PERS ER M3 0.00 10,908.56 101 107561 11/03/23 2133 PERS 01 202 DED:0006 PERS CITY 0.00 13,387.68 101 107561 11/03/23 2133 PERS 01 202 DED:0004 SURV BEN 0.00 86.49 101 107561 11/03/23 2133 PERS 01 202 DED:0022 PERS SP MS 0.00 128.49 101 107561 11/03/23 2133 PERS 01 202 DED:0019 PERS RT SF 0.00 -3.44 TOTAL CHECK 0.00 79,091.71
101 107562 11/03/23 2943 POLICE OFFICERS ASS 01 202 DED:7204 ASSOC DUES 0.00 8.00 101 107562 11/03/23 2943 POLICE OFFICERS ASS 01 202 DED:7205 ASSOC DUES 0.00 1,012.65 TOTAL CHECK 0.00 1,020.65
101 107563 11/03/23 2940 LEGAL SHIELD 01 202 DED:6100 LEGAL SVC 0.00 46.70 101 107564 11/03/23 8211 STANDARD INSURANCE 01 202 DED:3500 LIFE INS 0.00 1,401.75 101 107565 11/03/23 8352 TRANSAMERICA EMPLOY 01 202 DED:5202 TRANSAMERI 0.00 600.12 101 107566 11/03/23 4177 UNION BANK OF CALIF 01 202 DED:4005 PARS-457 0.00 590.81 101 107567 11/03/23 632 VISION SERVICE PLAN 01 202 DED:2503 VISION FAM 0.00 405.42 101 107567 11/03/23 632 VISION SERVICE PLAN 01 202 DED:300 VISION 0.00 167.52 101 107567 11/03/23 632 VISION SERVICE PLAN 01 202 DED:2502 VISION 0.00 76.78 101 107567 11/03/23 632 VISION SERVICE PLAN 01 202 DED:301 VISION 0.00 30.00 101 107567 11/03/23 632 VISION SERVICE PLAN 01 202 DED:302 VISION 0.00 15.00 TOTAL CHECK 0.00 694.72
101 107568 11/02/23 6329 BURKE, WILLIAMS & S 111 5203 CITY ATTORNEY SERVI 0.00 34,772.00 101 107568 11/02/23 6329 BURKE, WILLIAMS & S 111 5203 CITY ATTORNEY SERVI 0.00 45,722.50 101 107568 11/02/23 6329 BURKE, WILLIAMS & S 111 5203 CITY ATTORNEY SERVI 0.00 67,292.63 PG CC 12/20/23
32 of 244
SUPERION PAGE NUMBER: 3
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 01 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT TOTAL CHECK 0.00 147,787.13
101 107569 11/02/23 8711 MAXFIELD MURRAY 301 5215 REIMBURSE FOR HOTEL 0.00 1,277.60 101 107571 11/02/23 2059 PACIFIC SMOG 301 5227 SMOG INSPECTIONS 0.00 83.50 101 107572 11/06/23 7956 STATE DISABILITY TA 01 202 DED:0026 SDI 0.00 3,498.73 101 107576 11/08/23 10153 SANDIE SHELBY 201 5202 NTRY WTR ENTITLEMEN 0.00 50.00 101 107577 11/08/23 2786 VERIZON WIRELESS 133 5212 ADMIN 0.00 51.63 101 107577 11/08/23 2786 VERIZON WIRELESS 351 5212 FIRE 0.00 64.83 101 107577 11/08/23 2786 VERIZON WIRELESS 401 5212 LIB 0.00 76.02 101 107577 11/08/23 2786 VERIZON WIRELESS 501 5212 PW 0.00 92.87 101 107577 11/08/23 2786 VERIZON WIRELESS 301 5212 PD 0.00 103.69 101 107577 11/08/23 2786 VERIZON WIRELESS 501 5212 PW 0.00 975.80 101 107577 11/08/23 2786 VERIZON WIRELESS 121 5212 CM 0.00 22.59 101 107577 11/08/23 2786 VERIZON WIRELESS 133 5212 ADMIN 0.00 38.01 101 107577 11/08/23 2786 VERIZON WIRELESS 201 5212 CDD 0.00 44.22 TOTAL CHECK 0.00 1,469.66
101 107578 11/08/23 9632 ABBIE FERRERA 01 4469 RFNDJZZMTZ - ESTELL 0.00 10.00 101 107579 11/08/23 10105 ANNIE DEIS 01 4469 RFND JZZMTZ - DELAN 0.00 10.00 101 107580 11/08/23 10147 ANTHANG HOANG 01 4469 RFND B&T - LEA HE 0.00 13.83 101 107581 11/08/23 10138 AUGUSTA WELTY 01 4469 RFND B&T - MAE 0.00 12.50 101 107582 11/08/23 10148 BETH FEBUS 01 4469 RFND B&T - MAGGIE 0.00 13.83 101 107583 11/08/23 365 BSN SPORTS LLC 421 5361 SPRTS SUPPLIES SOCC 0.00 3,809.93 101 107584 11/08/23 10092 CHALLENGER TEAMWEAR 421 5361 SPRTS SUPPLIES SOCC 0.00 964.79 101 107585 11/08/23 10150 DANIEL GOLDBECK 01 214 RFND DEPOSIT LVRS P 0.00 196.00 101 107586 11/08/23 9652 ELISABETH CAUSOR 421 5361 PROGRAM SUPPLIES 0.00 57.41 101 107587 11/08/23 10132 EVELYN GARCIA-MONGE 01 4469 RFND JZZMTZ - LEVI 0.00 10.00 101 107588 11/08/23 10069 GLYNIS BARRETT 01 4469 RFND JZZMTZ - POPPY 0.00 10.00 101 107589 11/08/23 10107 HEATHER LAZARE 01 4469 RFND JZZMTZ - ELODI 0.00 10.00 101 107590 11/08/23 10151 HEIDI SOLORIO 01 214 RFND DEPOSIT LVRS P 0.00 206.00 101 107591 11/08/23 10070 HEIHACHIRO TAKARABE 421 5208 TAI CHI 11/4-25/202 0.00 84.00 101 107592 11/08/23 10144 JENNIFER LAMA 01 4469 RFND B&T - HAZEL 0.00 12.50 101 107593 11/08/23 10136 JESSICA MORRIS 01 4469 RFND B&T - WESLEY 0.00 12.50 PG CC 12/20/23
33 of 244
SUPERION PAGE NUMBER: 4
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 01 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107594 11/08/23 10104 JILLIAN ANDRADE 01 4469 RFND JZZMTZ - LENNO 0.00 10.00 101 107595 11/08/23 10141 KATHERINE HULBROCK 01 4469 RFND B&T - GENEVIEV 0.00 12.50 101 107596 11/08/23 10133 KERRIE SMITH 01 4469 RFND JZZMTZ - DARLA 0.00 10.00 101 107597 11/08/23 10139 KERRIE SMITH 01 4469 RFND B&T - DARLA 0.00 12.50 101 107598 11/08/23 9486 KRISTEN DEMPSEY 01 4469 RFND JZZMTZ - MAEVE 0.00 10.00 101 107599 11/08/23 10039 KRISTEN PACE 01 4469 RFND B&T - TALLULAH 0.00 13.83 101 107600 11/08/23 10143 KRISTIN MAKOWSKI 01 4469 RFND B&T - EMMA 0.00 12.50 101 107601 11/08/23 10135 MARISSA MERRILL 01 4469 RFND B&T - WRENNA 0.00 12.50 101 107602 11/08/23 10134 MAYA WOLFE 01 4469 RFND JZZMTZ - AVERL 0.00 10.00 101 107603 11/08/23 10140 MEGAN ROACH 01 4469 RFND B&T - ZELLA 0.00 12.50 101 107604 11/08/23 10149 MICHELLE ERICKSON 01 4469 RFND B&T - ANNABELL 0.00 13.83 101 107605 11/08/23 9171 MOLLIE COLLYER 01 4469 RFND AUDREY - B&T 0.00 12.50 101 107606 11/08/23 10142 NICOLE DOTTO 01 4469 RFND B&T - NICKELLS 0.00 12.50 101 107607 11/08/23 7674 ROBERT HUITT 01 214 RFND POINT PINOS LH 0.00 196.00 101 107608 11/08/23 10137 SONYA WONG 01 4469 RFND B&T - JUNE 0.00 12.50 101 107609 11/08/23 10146 VANESSA KINGSLEY 01 4469 RFND B&T - GABRIELA 0.00 13.83 101 107610 11/08/23 10145 VENESSA ANYA 01 4469 RFND B&T - AMELIA 0.00 12.50 101 107611 11/09/23 3970 ALHAMBRA & SIERRA S 351 5291 WATER SERVICES 0.00 210.73 101 107613 11/09/23 6520 RINCON CONSULTANTS, 201 5209 420 LA CALLE CORTE- 0.00 1,855.00 101 107613 11/09/23 6520 RINCON CONSULTANTS, 201 5209 420 LA CALLE CORTE- 0.00 3,005.75 101 107613 11/09/23 6520 RINCON CONSULTANTS, 201 5209 420 LA CALLE CORTE- 0.00 3,011.25 101 107613 11/09/23 6520 RINCON CONSULTANTS, 201 5209 420 LA CALLE CORTE- 0.00 7,345.25 TOTAL CHECK 0.00 15,217.25
101 107614 11/09/23 7314 STRESSCRETE 505 6001 DOWNTOWN STREET LAM 0.00 7,184.00 101 107614 11/09/23 7314 STRESSCRETE 505 6001 DOWNTOWN STREET LAM 0.00 9,510.60 TOTAL CHECK 0.00 16,694.60
101 107615 11/09/23 4965 ALVAREZ TECHNOLOGY 133 5201 AFTER HOURS SUPPORT 0.00 2,640.00 101 107615 11/09/23 4965 ALVAREZ TECHNOLOGY 133 5201 AFTER HOURS SUPPORT 0.00 2,640.00 101 107615 11/09/23 4965 ALVAREZ TECHNOLOGY 133 5201 AFTER HOURS SUPPORT 0.00 3,271.95 TOTAL CHECK 0.00 8,551.95
PG CC 12/20/23
34 of 244
SUPERION PAGE NUMBER: 5
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 01 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107616 11/09/23 8330 AMAZON CAPITAL SERV 505 5309 BIKE RACK 0.00 23.69 101 107616 11/09/23 8330 AMAZON CAPITAL SERV 505 5309 GENERATOR 0.00 34.85 101 107616 11/09/23 8330 AMAZON CAPITAL SERV 131 5309 BOOKCASE 0.00 174.79 TOTAL CHECK 0.00 233.33
101 107617 11/09/23 8818 AMAZON.COM 301 5275 POLICE BELT 0.00 63.80 101 107618 11/09/23 9430 ARAMARK UNIFORM & C 301 5201 DEPARTMENT LINEN SE 0.00 145.12 101 107618 11/09/23 9430 ARAMARK UNIFORM & C 301 5201 DEPARTMENT LINEN SE 0.00 150.87 101 107618 11/09/23 9430 ARAMARK UNIFORM & C 301 5201 DEPARTMENT LINEN SE 0.00 150.87 TOTAL CHECK 0.00 446.86
101 107619 11/09/23 5363 AT&T CALNET 3 133 5212 ADMIN 0.00 28.64 101 107619 11/09/23 5363 AT&T CALNET 3 133 5212 CH GNRTR ALARM LINE 0.00 29.04 TOTAL CHECK 0.00 57.68
101 107620 11/09/23 213 BAKER & TAYLOR COMP 401 5303 BOOKS & MATERIALS 0.00 428.42 101 107620 11/09/23 213 BAKER & TAYLOR COMP 401 5303 BOOKS & MATERIALS 0.00 500.24 101 107620 11/09/23 213 BAKER & TAYLOR COMP 401 5303 BOOKS & MATERIALS 0.00 881.58 101 107620 11/09/23 213 BAKER & TAYLOR COMP 401 5303 BOOKS & MATERIALS 0.00 2,383.65 101 107620 11/09/23 213 BAKER & TAYLOR COMP 401 5301 LIBRARY SUPPLIES 0.00 25.31 101 107620 11/09/23 213 BAKER & TAYLOR COMP 401 5301 LIBRARY SUPPLIES 0.00 46.25 101 107620 11/09/23 213 BAKER & TAYLOR COMP 401 5301 LIBRARY SUPPLIES 0.00 247.26 TOTAL CHECK 0.00 4,512.71
101 107621 11/09/23 10124 BEHAVIORAL ANALYSIS 301 5215 INTRVW & INTRGTN TR 0.00 575.00 101 107622 11/09/23 8084 BPS TACTICAL, INC. 301 5291 PATROL VEST COVERS 0.00 1,368.31 101 107624 11/09/23 402 CA DEPT OF JUSTICE 301 5201 LIVESCANS 0.00 160.00 101 107625 11/09/23 8400 CALEA 301 5201 ANNUAL CONTINUATION 0.00 4,595.00 101 107627 11/09/23 7677 CAPE ACCOUNTING 301 5215 CAPE 2024 ANNUAL TR 0.00 400.00 101 107629 11/09/23 1040 CENGAGE LEARNING/GA 401 5303 BOOKS & MATERIALS 0.00 327.66 101 107629 11/09/23 1040 CENGAGE LEARNING/GA 401 5303 BOOKS & MATERIALS 0.00 30.58 101 107629 11/09/23 1040 CENGAGE LEARNING/GA 401 5303 BOOKS & MATERIALS 0.00 32.33 101 107629 11/09/23 1040 CENGAGE LEARNING/GA 401 5303 BOOKS & MATERIALS 0.00 34.08 TOTAL CHECK 0.00 424.65
101 107630 11/09/23 5171 COMCAST 133 5206 PW INTRNT 194117 0.00 228.83 101 107630 11/09/23 5171 COMCAST 133 5206 PD INTRNT 387836 0.00 151.23 101 107630 11/09/23 5171 COMCAST 133 5206 REC 214972 0.00 93.75 101 107630 11/09/23 5171 COMCAST 133 5206 PW INTRNT 389527 0.00 106.23 TOTAL CHECK 0.00 580.04
101 107631 11/09/23 623 COMMUNITY HUMAN SER 201 5209 Q1FY24 PRMLCLHSNGAL 0.00 74,621.00 101 107633 11/09/23 10115 EAGLE VIEW 501 5291 AERIAL PHOTOGRAPHY 0.00 1,567.74 101 107634 11/09/23 4173 FASTENAL 502 5322 MECH STOCK 0.00 162.97 PG CC 12/20/23
35 of 244
SUPERION PAGE NUMBER: 6
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 01 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107634 11/09/23 4173 FASTENAL 503 5322 TOOL 0.00 163.86 TOTAL CHECK 0.00 326.83
101 107635 11/09/23 982 FIRST ALARM INC. 301 5223 ALARM TEST 0.00 136.11 101 107636 11/09/23 592 FOREST HILL ACE HAR 505 5309 GENERATOR 0.00 32.76 101 107637 11/09/23 7884 GARDAWORLD 131 5202 SEPT 2023 0.00 85.56 101 107638 11/09/23 9275 GEOGRAPHIC TECHNOLO 133 5201 GIS IMPLEMENTATION 0.00 1,182.50 101 107639 11/09/23 1105 GRANITE ROCK COMPAN 503 5223 SAND VOLLEYBALL CRT 0.00 2,837.81 101 107641 11/09/23 1199 HAYWARD LUMBER COMP 503 5223 COMMUNITY CENTER 0.00 88.83 101 107641 11/09/23 1199 HAYWARD LUMBER COMP 503 5223 GEORGE WASHINGTON P 0.00 89.42 101 107641 11/09/23 1199 HAYWARD LUMBER COMP 505 5331 BIKE PATH 0.00 60.03 101 107641 11/09/23 1199 HAYWARD LUMBER COMP 503 5223 COMMUNITY CENTER 0.00 53.40 101 107641 11/09/23 1199 HAYWARD LUMBER COMP 503 5223 GEORGE WASHINGTON P 0.00 19.62 101 107641 11/09/23 1199 HAYWARD LUMBER COMP 503 5223 COMMUNITY CENTER 0.00 21.43 101 107641 11/09/23 1199 HAYWARD LUMBER COMP 503 5223 PINE CARMEL 0.00 10.90 101 107641 11/09/23 1199 HAYWARD LUMBER COMP 503 5227 TRUCK 51 0.00 15.28 101 107641 11/09/23 1199 HAYWARD LUMBER COMP 503 5223 BENCH 0.00 167.05 101 107641 11/09/23 1199 HAYWARD LUMBER COMP 505 5331 BIKE PATH 0.00 180.09 101 107641 11/09/23 1199 HAYWARD LUMBER COMP 503 5223 BENCHES 0.00 200.44 101 107641 11/09/23 1199 HAYWARD LUMBER COMP 503 5223 BENCHES 0.00 200.44 101 107641 11/09/23 1199 HAYWARD LUMBER COMP 503 5223 GEORGE WASHINGTON P 0.00 205.63 101 107641 11/09/23 1199 HAYWARD LUMBER COMP 503 5223 COMMUNITY CENTER 0.00 211.15 101 107641 11/09/23 1199 HAYWARD LUMBER COMP 503 5223 COMMUNITY CENTER 0.00 211.15 101 107641 11/09/23 1199 HAYWARD LUMBER COMP 503 5223 LOVERS POINT 0.00 105.84 101 107641 11/09/23 1199 HAYWARD LUMBER COMP 505 5331 STREETS SUPPLIES 0.00 117.48 101 107641 11/09/23 1199 HAYWARD LUMBER COMP 503 5309 STREETS 0.00 31.65 101 107641 11/09/23 1199 HAYWARD LUMBER COMP 503 5223 LOVERS POINT 0.00 62.16 101 107641 11/09/23 1199 HAYWARD LUMBER COMP 505 5331 STREETS 0.00 95.59 101 107641 11/09/23 1199 HAYWARD LUMBER COMP 503 5223 COMMUNITY CENTER 0.00 266.95 101 107641 11/09/23 1199 HAYWARD LUMBER COMP 503 5223 PLAYGROUND 0.00 69.38 101 107641 11/09/23 1199 HAYWARD LUMBER COMP 503 5223 LOVERS POINT 0.00 74.59 101 107641 11/09/23 1199 HAYWARD LUMBER COMP 503 5223 BENCHES 0.00 400.93 TOTAL CHECK 0.00 2,959.43
101 107642 11/09/23 3521 KIMBALL MIDWEST 502 5309 MECH STOCK 0.00 850.02 101 107643 11/09/23 4534 HOMETEK 503 5223 MEMORIAL BENCHES 0.00 330.00 101 107644 11/09/23 10112 MAACO COLLISION REP 301 5227 POLICE VEHICLE REPA 0.00 5,551.74 101 107645 11/09/23 10130 MCCLEOA 301 5261 FY24 MEMBERSHIP DUE 0.00 300.00 101 107647 11/09/23 9445 MICHAEL HARVEY TRUC 505 5331 HAULING CONCRETE 0.00 691.25 101 107648 11/09/23 3304 MIDWEST TAPE 401 5303 BOOKS & MATERIALS 0.00 81.91 101 107648 11/09/23 3304 MIDWEST TAPE 401 5303 BOOKS & MATERIALS 0.00 38.23 101 107648 11/09/23 3304 MIDWEST TAPE 401 5303 BOOKS & MATERIALS 0.00 38.23 PG CC 12/20/23
36 of 244
SUPERION PAGE NUMBER: 7
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 01 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT TOTAL CHECK 0.00 158.37
101 107649 11/09/23 1693 MISSION LINEN SUPPL 351 5291 FD LINEN CLEANING F 0.00 16.00 101 107649 11/09/23 1693 MISSION LINEN SUPPL 351 5291 FD LINEN CLEANING F 0.00 16.00 101 107649 11/09/23 1693 MISSION LINEN SUPPL 351 5291 FD LINEN CLEANING F 0.00 16.00 101 107649 11/09/23 1693 MISSION LINEN SUPPL 351 5291 FD LINEN CLEANING F 0.00 16.00 101 107649 11/09/23 1693 MISSION LINEN SUPPL 351 5291 FD LINEN CLEANING F 0.00 77.33 101 107649 11/09/23 1693 MISSION LINEN SUPPL 351 5291 FD LINEN CLEANING F 0.00 77.33 101 107649 11/09/23 1693 MISSION LINEN SUPPL 351 5291 FD LINEN CLEANING F 0.00 77.33 101 107649 11/09/23 1693 MISSION LINEN SUPPL 351 5291 FD LINEN CLEANING F 0.00 77.33 101 107649 11/09/23 1693 MISSION LINEN SUPPL 351 5291 FD LINEN CLEANING F 0.00 77.33 101 107649 11/09/23 1693 MISSION LINEN SUPPL 351 5291 FD LINEN CLEANING F 0.00 77.33 101 107649 11/09/23 1693 MISSION LINEN SUPPL 351 5291 FD LINEN CLEANING F 0.00 77.33 101 107649 11/09/23 1693 MISSION LINEN SUPPL 351 5291 FD LINEN CLEANING F 0.00 77.33 101 107649 11/09/23 1693 MISSION LINEN SUPPL 351 5291 FD LINEN CLEANING F 0.00 80.53 TOTAL CHECK 0.00 763.17
101 107652 11/09/23 1694 MISSION UNIFORM SER 503 5309 LINEN & UNIFORM CLE 0.00 14.50 101 107652 11/09/23 1694 MISSION UNIFORM SER 505 5309 LINEN & UNIFORM CLE 0.00 14.50 101 107652 11/09/23 1694 MISSION UNIFORM SER 502 5309 LINEN & UNIFORM CLE 0.00 85.31 101 107652 11/09/23 1694 MISSION UNIFORM SER 503 5309 LINEN & UNIFORM CLE 0.00 85.31 101 107652 11/09/23 1694 MISSION UNIFORM SER 421 5201 LINEN & UNIFORM CLE 0.00 98.75 101 107652 11/09/23 1694 MISSION UNIFORM SER 421 5201 LINEN & UNIFORM CLE 0.00 98.75 101 107652 11/09/23 1694 MISSION UNIFORM SER 502 5309 LINEN & UNIFORM CLE 0.00 8.80 101 107652 11/09/23 1694 MISSION UNIFORM SER 503 5309 LINEN & UNIFORM CLE 0.00 8.80 101 107652 11/09/23 1694 MISSION UNIFORM SER 505 5309 LINEN & UNIFORM CLE 0.00 8.80 101 107652 11/09/23 1694 MISSION UNIFORM SER 502 5309 LINEN & UNIFORM CLE 0.00 14.49 101 107652 11/09/23 1694 MISSION UNIFORM SER 502 5309 LINEN & UNIFORM CLE 0.00 14.49 101 107652 11/09/23 1694 MISSION UNIFORM SER 502 5309 LINEN & UNIFORM CLE 0.00 14.49 101 107652 11/09/23 1694 MISSION UNIFORM SER 502 5309 LINEN & UNIFORM CLE 0.00 14.49 101 107652 11/09/23 1694 MISSION UNIFORM SER 502 5309 LINEN & UNIFORM CLE 0.00 14.49 101 107652 11/09/23 1694 MISSION UNIFORM SER 503 5309 LINEN & UNIFORM CLE 0.00 14.50 101 107652 11/09/23 1694 MISSION UNIFORM SER 505 5309 LINEN & UNIFORM CLE 0.00 14.50 101 107652 11/09/23 1694 MISSION UNIFORM SER 421 5201 LINEN & UNIFORM CLE 0.00 58.67 101 107652 11/09/23 1694 MISSION UNIFORM SER 421 5201 LINEN & UNIFORM CLE 0.00 58.67 101 107652 11/09/23 1694 MISSION UNIFORM SER 502 5309 LINEN & UNIFORM CLE 0.00 78.97 101 107652 11/09/23 1694 MISSION UNIFORM SER 503 5309 LINEN & UNIFORM CLE 0.00 78.97 101 107652 11/09/23 1694 MISSION UNIFORM SER 505 5309 LINEN & UNIFORM CLE 0.00 78.97 101 107652 11/09/23 1694 MISSION UNIFORM SER 502 5309 LINEN & UNIFORM CLE 0.00 78.97 101 107652 11/09/23 1694 MISSION UNIFORM SER 503 5309 LINEN & UNIFORM CLE 0.00 78.97 101 107652 11/09/23 1694 MISSION UNIFORM SER 505 5309 LINEN & UNIFORM CLE 0.00 78.97 101 107652 11/09/23 1694 MISSION UNIFORM SER 503 5309 LINEN & UNIFORM CLE 0.00 78.97 101 107652 11/09/23 1694 MISSION UNIFORM SER 505 5309 LINEN & UNIFORM CLE 0.00 78.97 101 107652 11/09/23 1694 MISSION UNIFORM SER 502 5309 LINEN & UNIFORM CLE 0.00 78.97 101 107652 11/09/23 1694 MISSION UNIFORM SER 503 5309 LINEN & UNIFORM CLE 0.00 78.98 101 107652 11/09/23 1694 MISSION UNIFORM SER 505 5309 LINEN & UNIFORM CLE 0.00 78.98 101 107652 11/09/23 1694 MISSION UNIFORM SER 502 5309 LINEN & UNIFORM CLE 0.00 78.98 101 107652 11/09/23 1694 MISSION UNIFORM SER 503 5309 LINEN & UNIFORM CLE 0.00 14.50 101 107652 11/09/23 1694 MISSION UNIFORM SER 505 5309 LINEN & UNIFORM CLE 0.00 14.50 101 107652 11/09/23 1694 MISSION UNIFORM SER 503 5309 LINEN & UNIFORM CLE 0.00 14.50 101 107652 11/09/23 1694 MISSION UNIFORM SER 505 5309 LINEN & UNIFORM CLE 0.00 14.50 101 107652 11/09/23 1694 MISSION UNIFORM SER 503 5309 LINEN & UNIFORM CLE 0.00 14.50 PG CC 12/20/23
37 of 244
SUPERION PAGE NUMBER: 8
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 01 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107652 11/09/23 1694 MISSION UNIFORM SER 505 5309 LINEN & UNIFORM CLE 0.00 14.50 101 107652 11/09/23 1694 MISSION UNIFORM SER 505 5309 LINEN & UNIFORM CLE 0.00 85.30 TOTAL CHECK 0.00 1,762.28
101 107653 11/09/23 1756 MONTEREY COUNTY HEA 301 5201 READINESS RTNR FEE 0.00 2,000.00 101 107655 11/09/23 1772 MONTEREY COUNTY TAX 351 5222 312 16TH ST 0.00 310.74 101 107655 11/09/23 1772 MONTEREY COUNTY TAX 503 5222 304 16TH ST 0.00 416.13 101 107655 11/09/23 1772 MONTEREY COUNTY TAX 401 5222 550 CENTRAL 0.00 162.02 101 107655 11/09/23 1772 MONTEREY COUNTY TAX 503 5222 OCEAN VIEW BLVD 0.00 109.22 101 107655 11/09/23 1772 MONTEREY COUNTY TAX 421 5222 GIBSON AVE 0.00 120.51 101 107655 11/09/23 1772 MONTEREY COUNTY TAX 421 5222 230 17 MILE DRIVE 0.00 125.59 101 107655 11/09/23 1772 MONTEREY COUNTY TAX 131 5222 300 FOREST AVE 0.00 101.98 101 107655 11/09/23 1772 MONTEREY COUNTY TAX 201 5222 300 FOREST AVE 0.00 101.99 101 107655 11/09/23 1772 MONTEREY COUNTY TAX 503 5222 SINEX AVE 0.00 169.47 101 107655 11/09/23 1772 MONTEREY COUNTY TAX 503 5222 OCEAN VIEW BLVD 0.00 163.51 101 107655 11/09/23 1772 MONTEREY COUNTY TAX 503 5222 1073 LIGHTHOUSE AVE 0.00 139.09 101 107655 11/09/23 1772 MONTEREY COUNTY TAX 421 5222 CALEDONIA STREET 0.00 135.62 101 107655 11/09/23 1772 MONTEREY COUNTY TAX 131 5222 CITY OF PACIFIC GRO 0.00 54.61 101 107655 11/09/23 1772 MONTEREY COUNTY TAX 503 5222 170 16TH ST 0.00 54.61 101 107655 11/09/23 1772 MONTEREY COUNTY TAX 421 5222 700 JEWELL AVE 0.00 54.61 101 107655 11/09/23 1772 MONTEREY COUNTY TAX 101 5222 584 CENTRAL AVE 0.00 90.49 101 107655 11/09/23 1772 MONTEREY COUNTY TAX 503 5222 FOUNTAIN AVE 0.00 64.09 101 107655 11/09/23 1772 MONTEREY COUNTY TAX 503 5222 OCEAN VIEW BLVD 0.00 64.09 TOTAL CHECK 0.00 2,438.37
101 107656 11/09/23 1801 MONTEREY TIRE SERVI 301 5227 PD UNIT 4 0.00 95.00 101 107656 11/09/23 1801 MONTEREY TIRE SERVI 301 5227 PD UNIT 4 0.00 518.20 TOTAL CHECK 0.00 613.20
101 107657 11/09/23 1802 CITY OF MONTEREY 351 5295 FY24FIRESVS7/1-9/3/ 0.00 4,029.00 101 107657 11/09/23 1802 CITY OF MONTEREY 351 5201 FY24 FIRE SERVICES 0.00 248,244.60 101 107657 11/09/23 1802 CITY OF MONTEREY 351 5201 AUG FIRE SERVICES 0.00 248,244.60 TOTAL CHECK 0.00 500,518.20
101 107658 11/09/23 1815 MORRILL & FORBES 503 5223 GOLF LINKS 0.00 295.00 101 107659 11/09/23 1958 ODP BUSINESS SOLUTI 131 5301 OFFICE SUPPLIES 0.00 103.79 101 107660 11/09/23 9576 O'REILLY AUTO ENTER 502 5309 MECH STOCK 0.00 134.35 101 107660 11/09/23 9576 O'REILLY AUTO ENTER 351 5227 PD UNIT 3 0.00 140.08 101 107660 11/09/23 9576 O'REILLY AUTO ENTER 301 5227 PD UNIT 3 0.00 69.10 101 107660 11/09/23 9576 O'REILLY AUTO ENTER 351 5227 FIRE DEPT UNIT 6496 0.00 60.31 101 107660 11/09/23 9576 O'REILLY AUTO ENTER 301 5227 PD UNIT 2 0.00 26.45 101 107660 11/09/23 9576 O'REILLY AUTO ENTER 351 5227 UNIT 6494 0.00 38.41 101 107660 11/09/23 9576 O'REILLY AUTO ENTER 301 5227 PD UNIT 3 0.00 39.91 101 107660 11/09/23 9576 O'REILLY AUTO ENTER 301 5227 PD UNIT 3 0.00 17.69 101 107660 11/09/23 9576 O'REILLY AUTO ENTER 301 5227 PD UNIT 3 0.00 14.19 TOTAL CHECK 0.00 540.49
101 107661 11/09/23 7054 ORLANDO PEREZ 301 5215 AIRPORT PRKNG-LEFTA 0.00 54.00 PG CC 12/20/23
38 of 244
SUPERION PAGE NUMBER: 9
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 01 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107662 11/09/23 5567 OVERDRIVE, INC. 401 5303 DIGITAL BOOKS & MAT 0.00 8.97 101 107663 11/09/23 2024 PACIFIC GAS & ELECT 505 5222 GOLF STREETS 3438-9 0.00 -6.25 101 107663 11/09/23 2024 PACIFIC GAS & ELECT 421 5222 REC 4030-4 0.00 272.08 101 107663 11/09/23 2024 PACIFIC GAS & ELECT 501 5222 PW 1212-9 0.00 986.57 101 107663 11/09/23 2024 PACIFIC GAS & ELECT 421 5222 REC 0956-9 0.00 2,726.93 TOTAL CHECK 0.00 3,979.33
101 107667 11/09/23 2034 PACIFIC GROVE HARDW 505 5309 STREETS 0.00 1,625.63 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 503 5223 B&G 0.00 68.82 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 505 5309 STREETS 0.00 142.87 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 503 5227 B&G VEH 0.00 3.05 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 505 5309 STREETS 0.00 3.23 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 503 5223 B&G 0.00 3.41 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 505 5309 STREETS 0.00 14.93 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 503 5227 B&G VEH 0.00 15.28 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 421 5291 REC DEPT 0.00 15.28 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 503 5223 B&G 0.00 15.28 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 301 5223 PD 0.00 15.28 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 503 5223 B&G 0.00 18.54 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 301 5223 PD 0.00 18.77 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 503 5223 B&G 0.00 15.30 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 401 5223 LIBRARY 0.00 15.76 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 503 5223 B&G 0.00 21.84 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 401 5223 LIBRARY 0.00 13.10 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 503 5223 B&G 0.00 12.00 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 505 5309 STREETS 0.00 19.63 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 503 5223 B&G 0.00 19.65 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 503 5223 B&G 0.00 32.76 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 131 5301 SUPPLIES 0.00 24.01 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 503 5223 B&G 0.00 24.43 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 301 5223 PD 0.00 24.67 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 505 5309 STREETS 0.00 26.18 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 503 5223 B&G 0.00 53.50 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 503 5223 B&G 0.00 43.07 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 503 5223 B&G 0.00 48.77 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 503 5223 B&G 0.00 52.42 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 503 5223 B&G 0.00 53.06 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 421 5291 REC DEPT 0.00 41.49 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 503 5223 B&G 0.00 38.94 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 503 5223 B&G 0.00 26.90 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 351 5223 FIRE B&G 0.00 60.48 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 301 5223 PD 0.00 56.77 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 421 5291 REC DEPT 0.00 76.39 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 505 5309 STREETS 0.00 92.12 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 503 5223 B&G 0.00 5.45 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 503 5223 B&G 0.00 6.85 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 503 5223 B&G 0.00 7.84 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 503 5223 B&G 0.00 8.22 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 401 5223 LIBRARY 0.00 8.29 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 502 5309 MECH 0.00 8.73 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 503 5223 B&G 0.00 8.73 PG CC 12/20/23
39 of 244
SUPERION PAGE NUMBER: 10
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 01 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 503 5223 B&G 0.00 10.90 TOTAL CHECK 0.00 2,918.62
101 107668 11/09/23 2062 PACIFIC WEST WATER 131 5301 DRINKING WATER 0.00 42.85 101 107668 11/09/23 2062 PACIFIC WEST WATER 201 5301 DRINKING WATER 0.00 42.85 TOTAL CHECK 0.00 85.70
101 107670 11/09/23 4468 RENTAL DEPOT MONTER 503 5223 RENTAL EQUIPMENT 0.00 560.00 101 107671 11/09/23 9334 RUSSELL AURIA PEST 513 5201 LVRS POINT TREES FE 0.00 3,100.00 101 107672 11/09/23 2371 SAFETY-KLEEN SYSTEM 502 5309 USED OIL COLLECTION 0.00 498.75 101 107673 11/09/23 2533 SOUTH BAY REG. PUBL 301 5215 CRIMESCNINVSTGTN TR 0.00 1,135.00 101 107674 11/09/23 2567 STAPLES CREDIT PLAN 301 5301 OFFICE SUPPLIES PD 0.00 22.48 101 107675 11/09/23 2606 SUMMIT UNIFORMS 301 5291 UNIFORM 0.00 161.88 101 107676 11/09/23 7414 THIRD DEGREE COMMUN 301 5215 MEDIA RELATIONS TRN 0.00 425.00 101 107677 11/09/23 8379 TRANSUNION RISK AND 301 5201 4170441/TLO 0.00 75.00 101 107678 11/09/23 7867 UPS 301 5211 SHIPPING 0.00 4.08 101 107678 11/09/23 7867 UPS 301 5211 SHIPPING 0.00 13.00 TOTAL CHECK 0.00 17.08
101 107679 11/09/23 9305 WATSONVILLE FORD 301 5227 PD UNIT 3 0.00 668.09 101 107680 11/09/23 8136 WELLS FARGO VENDOR 501 5225 FY 23/24 KONICA LEA 0.00 180.28 101 107680 11/09/23 8136 WELLS FARGO VENDOR 401 5225 FY 23/24 KONICA LEA 0.00 201.58 101 107680 11/09/23 8136 WELLS FARGO VENDOR 301 5225 FY 23/24 KONICA LEA 0.00 212.52 101 107680 11/09/23 8136 WELLS FARGO VENDOR 131 5225 FY 23/24 KONICA LEA 0.00 212.52 101 107680 11/09/23 8136 WELLS FARGO VENDOR 121 5225 FY 23/24 KONICA LEA 0.00 213.74 101 107680 11/09/23 8136 WELLS FARGO VENDOR 201 5225 FY 23/24 KONICA LEA 0.00 248.43 TOTAL CHECK 0.00 1,269.07
101 107681 11/09/23 9716 BRIAN WHITSON 503 5201 FY23/24 JANITORIAL 0.00 2,100.00 101 107681 11/09/23 9716 BRIAN WHITSON 503 5201 FY23/24 SUPPLEMENTA 0.00 345.00 TOTAL CHECK 0.00 2,445.00
101 107682 11/09/23 2894 WILSON'S PLUMBING & 503 5223 LOVERS POINT BATHRO 0.00 233.93 101 107683 11/09/23 7266 WT COX INFORMATION 401 5303 BOOKS & MATERIALS 0.00 3,530.78 101 107685 11/16/23 4943 US BANK 133 5229 KHASIMI 0.00 4.83 101 107685 11/16/23 4943 US BANK 301 5227 HOFFMAN 0.00 6.99 101 107685 11/16/23 4943 US BANK 121 5261 LIVIAN 0.00 14.00 101 107685 11/16/23 4943 US BANK 133 5306 KHASIMI 0.00 15.13 101 107685 11/16/23 4943 US BANK 201 5303 KROEGER 0.00 19.89 101 107685 11/16/23 4943 US BANK 301 5291 ANDERSON 0.00 21.98 101 107685 11/16/23 4943 US BANK 133 5301 KHASIMI 0.00 25.85 PG CC 12/20/23
40 of 244
SUPERION PAGE NUMBER: 11
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 01 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107685 11/16/23 4943 US BANK 133 5206 KHASIMI 0.00 27.98 101 107685 11/16/23 4943 US BANK 421 5301 CLARK 0.00 32.74 101 107685 11/16/23 4943 US BANK 301 5291 HOFFMAN 0.00 38.13 101 107685 11/16/23 4943 US BANK 201 5306 KROEGER 0.00 41.50 101 107685 11/16/23 4943 US BANK 121 5301 HANNAH 0.00 49.95 101 107685 11/16/23 4943 US BANK 301 5261 PD TRAVEL CARD 0.00 50.00 101 107685 11/16/23 4943 US BANK 301 5306 HOFFMAN 0.00 65.44 101 107685 11/16/23 4943 US BANK 501 5261 GHO 0.00 78.25 101 107685 11/16/23 4943 US BANK 501 5309 GHO 0.00 78.61 101 107685 11/16/23 4943 US BANK 421 5215 CLARK 0.00 100.00 101 107685 11/16/23 4943 US BANK 101 5291 LIVIAN 0.00 112.70 101 107685 11/16/23 4943 US BANK 133 5261 KHASIMI 0.00 130.00 101 107685 11/16/23 4943 US BANK 121 5301 LIVIAN 0.00 152.93 101 107685 11/16/23 4943 US BANK 201 5215 KROEGER 0.00 194.28 101 107685 11/16/23 4943 US BANK 121 5215 HANNAH 0.00 304.39 101 107685 11/16/23 4943 US BANK 301 5301 PD TRAVEL CARD 0.00 316.31 101 107685 11/16/23 4943 US BANK 301 5291 MADALONE 0.00 334.06 101 107685 11/16/23 4943 US BANK 401 5301 GOODWIN 0.00 446.15 101 107685 11/16/23 4943 US BANK 133 5224 KHASIMI 0.00 509.04 101 107685 11/16/23 4943 US BANK 101 5215 KANDELL 0.00 550.00 101 107685 11/16/23 4943 US BANK 401 5303 COYLE 0.00 577.79 101 107685 11/16/23 4943 US BANK 201 5261 LIVIAN 0.00 645.00 101 107685 11/16/23 4943 US BANK 133 5212 KHASIMI 0.00 672.75 101 107685 11/16/23 4943 US BANK 401 5303 COYLE 0.00 754.94 101 107685 11/16/23 4943 US BANK 421 5361 CLARK 0.00 756.66 101 107685 11/16/23 4943 US BANK 121 5212 LIVIAN 0.00 781.17 101 107685 11/16/23 4943 US BANK 131 5215 FRATI 0.00 823.88 101 107685 11/16/23 4943 US BANK 301 5291 PD TRAVEL CARD 0.00 916.02 101 107685 11/16/23 4943 US BANK 301 5275 ANDERSON 0.00 1,386.46 101 107685 11/16/23 4943 US BANK 301 5215 HOFFMAN 0.00 1,429.30 101 107685 11/16/23 4943 US BANK 121 5236 LIVIAN 0.00 1,601.62 101 107685 11/16/23 4943 US BANK 133 5307 KHASIMI 0.00 2,419.25 101 107685 11/16/23 4943 US BANK 301 5215 PD TRAVEL CARD 0.00 3,638.91 TOTAL CHECK 0.00 20,124.88
101 107686 11/17/23 2952 AFLAC 01 202 DED:5201 AFLAC P/T 0.00 1,689.02 101 107686 11/17/23 2952 AFLAC 01 202 DED:5200 AFLAC PREM 0.00 754.15 TOTAL CHECK 0.00 2,443.17
101 107687 11/17/23 1 CALPERS HEALTH 01 202 DED:116 HEALTH 0.00 825.62 101 107687 11/17/23 1 CALPERS HEALTH 01 202 DED:4301 HEALTH 0.00 564.42 101 107687 11/17/23 1 CALPERS HEALTH 01 202 DED:121 HEALTH 0.00 888.94 101 107687 11/17/23 1 CALPERS HEALTH 01 202 DED:123 HEALTH 0.00 4,444.70 101 107687 11/17/23 1 CALPERS HEALTH 01 202 DED:106 HEALTH 0.00 4,800.48 101 107687 11/17/23 1 CALPERS HEALTH 01 202 DED:122 HEALTH 0.00 5,333.64 101 107687 11/17/23 1 CALPERS HEALTH 01 202 DED:2073 HEALTH FAM 0.00 5,750.00 101 107687 11/17/23 1 CALPERS HEALTH 01 202 DED:103 HEALTH 0.00 2,064.05 101 107687 11/17/23 1 CALPERS HEALTH 01 202 DED:105 HEALTH 0.00 2,146.60 101 107687 11/17/23 1 CALPERS HEALTH 01 202 DED:124 HEALTH 0.00 2,311.24 101 107687 11/17/23 1 CALPERS HEALTH 01 202 DED:125 HEALTH 0.00 2,311.24 101 107687 11/17/23 1 CALPERS HEALTH 01 202 DED:104 HEALTH 0.00 2,476.83 101 107687 11/17/23 1 CALPERS HEALTH 01 202 DED:2072 HEALTH 0.00 2,812.50 PG CC 12/20/23
41 of 244
SUPERION PAGE NUMBER: 12
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 01 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107687 11/17/23 1 CALPERS HEALTH 01 202 DED:2071 HEALTH 0.00 2,887.50 101 107687 11/17/23 1 CALPERS HEALTH 01 202 DED:533 HEALTH 0.00 3,219.90 101 107687 11/17/23 1 CALPERS HEALTH 01 202 DED:110 HEALTH 0.00 1,128.83 101 107687 11/17/23 1 CALPERS HEALTH 01 202 DED:107 HEALTH 0.00 1,200.12 101 107687 11/17/23 1 CALPERS HEALTH 01 202 DED:2783 HEALTH 0.00 1,200.12 101 107687 11/17/23 1 CALPERS HEALTH 01 202 DED:108 HEALTH 0.00 1,560.16 TOTAL CHECK 0.00 47,926.89
101 107688 11/17/23 3134 CITY OF PACIFIC GRO 01 202 DED:3300 AFLAC DEP 0.00 100.00 101 107688 11/17/23 3134 CITY OF PACIFIC GRO 01 202 DED:3301 AFLAC MED 0.00 1,916.57 TOTAL CHECK 0.00 2,016.57
101 107689 11/17/23 3393 EFT 01 202 DED:*SCA STATE TAX 0.00 14,670.66 101 107689 11/17/23 3393 EFT 01 202 DED:*FT FEDERAL TX 0.00 37,463.60 101 107689 11/17/23 3393 EFT 01 202 DED:*FM MEDICARE 0.00 10,692.74 TOTAL CHECK 0.00 62,827.00
101 107690 11/17/23 2946 PACIFIC GROVE CITY 01 202 DED:7000 ASSOC DUES 0.00 766.25 101 107691 11/17/23 2938 MASS MUTUAL (457 PL 01 202 DED:3999 ROTH IRA 0.00 315.00 101 107691 11/17/23 2938 MASS MUTUAL (457 PL 01 202 DED:4000 DEF COMP 0.00 10,165.44 TOTAL CHECK 0.00 10,480.44
101 107692 11/17/23 2936 MTRY COUNTY DEPT OF 01 202 DED:0023 GARNISH 0.00 138.46 101 107693 11/17/23 2949 PACIFIC GROVE MANAG 01 202 DED:7203 ASSOC DUES 0.00 40.00 101 107694 11/17/23 2051 CITY OF PACIFIC GRO 01 202 DED:1006 WORK COMP 0.00 26.11 101 107694 11/17/23 2051 CITY OF PACIFIC GRO 01 202 DED:1005 WORK COMP 0.00 1,200.17 101 107694 11/17/23 2051 CITY OF PACIFIC GRO 01 202 DED:1003 WORK COMP 0.00 6,649.84 101 107694 11/17/23 2051 CITY OF PACIFIC GRO 01 202 DED:1009 WORK COMP 0.00 95.59 101 107694 11/17/23 2051 CITY OF PACIFIC GRO 01 202 DED:1010 WORK COMP 0.00 3,253.07 TOTAL CHECK 0.00 11,224.78
101 107695 11/17/23 2052 CITY OF PACIFIC GRO 01 202 DED:7510 PERS REIMB 0.00 29.42 101 107696 11/17/23 2053 CITY OF PACIFIC GRO 01 202 DED:201 DENTAL 0.00 37.59 101 107696 11/17/23 2053 CITY OF PACIFIC GRO 01 202 DED:2103 DENTAL FAM 0.00 853.38 101 107696 11/17/23 2053 CITY OF PACIFIC GRO 01 202 DED:200 DENTAL 0.00 454.80 101 107696 11/17/23 2053 CITY OF PACIFIC GRO 01 202 DED:2102 DENTAL 0.00 536.08 101 107696 11/17/23 2053 CITY OF PACIFIC GRO 01 202 DED:2101 DENTAL 0.00 265.30 TOTAL CHECK 0.00 2,147.15
101 107697 11/17/23 2054 CITY OF PACIFIC GRO 01 202 DED:0005 SUTA 0.00 126.10 101 107698 11/17/23 2133 PERS 01 202 DED:0022 PERS SP MS 0.00 176.16 101 107698 11/17/23 2133 PERS 01 202 DED:08 PERS OTHER 0.00 346.54 101 107698 11/17/23 2133 PERS 01 202 DED:0018 PERS SP SF 0.00 902.00 101 107698 11/17/23 2133 PERS 01 202 DED:0009 PERS OTHER 0.00 1,077.45 101 107698 11/17/23 2133 PERS 01 202 DED:0000 PERS 0.00 1,103.68 101 107698 11/17/23 2133 PERS 01 202 DED:0004 SURV BEN 0.00 87.42 101 107698 11/17/23 2133 PERS 01 202 DED:0017 PERS RG SF 0.00 9,241.83 PG CC 12/20/23
42 of 244
SUPERION PAGE NUMBER: 13
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 01 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107698 11/17/23 2133 PERS 01 202 DED:01 PERS 0.00 9,324.23 101 107698 11/17/23 2133 PERS 01 202 DED:0011 PERS ER SF 0.00 9,985.52 101 107698 11/17/23 2133 PERS 01 202 DED:0002 PERS 0.00 5,903.29 101 107698 11/17/23 2133 PERS 01 202 DED:07 PERS CITY 0.00 6,020.07 101 107698 11/17/23 2133 PERS 01 202 DED:0021 PERS REG M 0.00 10,180.51 101 107698 11/17/23 2133 PERS 01 202 DED:0020 PERS ER M3 0.00 10,263.14 101 107698 11/17/23 2133 PERS 01 202 DED:0016 PERS-RETRO 0.00 -27.70 101 107698 11/17/23 2133 PERS 01 202 DED:0019 PERS RT SF 0.00 -3.44 101 107698 11/17/23 2133 PERS 01 202 DED:0006 PERS CITY 0.00 13,969.82 TOTAL CHECK 0.00 78,550.52
101 107699 11/17/23 2943 POLICE OFFICERS ASS 01 202 DED:7205 ASSOC DUES 0.00 1,022.89 101 107700 11/17/23 8352 TRANSAMERICA EMPLOY 01 202 DED:5202 TRANSAMERI 0.00 600.12 101 107701 11/17/23 4177 UNION BANK OF CALIF 01 202 DED:4005 PARS-457 0.00 399.82 101 107702 11/17/23 4943 US BANK 131 5291 LATE FEE 0.00 2.00 101 107703 11/17/23 632 VISION SERVICE PLAN 01 202 DED:2502 VISION 0.00 76.78 101 107703 11/17/23 632 VISION SERVICE PLAN 01 202 DED:301 VISION 0.00 30.00 101 107703 11/17/23 632 VISION SERVICE PLAN 01 202 DED:302 VISION 0.00 15.00 101 107703 11/17/23 632 VISION SERVICE PLAN 01 202 DED:2503 VISION FAM 0.00 405.42 101 107703 11/17/23 632 VISION SERVICE PLAN 01 202 DED:300 VISION 0.00 167.52 TOTAL CHECK 0.00 694.72
101 107704 11/17/23 7956 STATE DISABILITY TA 01 202 DED:0026 SDI 0.00 3,360.31 101 107706 V 11/17/23 3181 CALNON PAINTING 503 5223 FIRE STATION PAINTI 0.00 -6,875.00 101 107706 11/17/23 3181 CALNON PAINTING 503 5223 FIRE STATION PAINTI 0.00 6,875.00 TOTAL CHECK 0.00 0.00
101 107707 11/17/23 904 ENGINEERED FIRE SYS 351 5201 OCT PLAN REVIEW 0.00 812.50 101 107708 11/17/23 9021 MARK'S BARN AUTO BO 301 5227 PD02 REPAIR - $7500 0.00 6,990.41 101 107710 11/17/23 7823 GINGERICH BUILT 351 5291 BED FOR FD 0.00 1,653.86 101 107711 11/17/23 8911 GISELLE ACEVEDO 301 5215 INTRVW&INTRGTNTRNG 0.00 407.00 101 107712 11/17/23 9860 GOOD CITY COMPANY 201 5202 PLANNING SERVICES 0.00 1,950.00 101 107712 11/17/23 9860 GOOD CITY COMPANY 201 5202 PLANNING SERVICES 0.00 4,387.50 101 107712 11/17/23 9860 GOOD CITY COMPANY 201 5202 PLANNING SERVICES 0.00 4,451.25 TOTAL CHECK 0.00 10,788.75
101 107713 11/17/23 8326 HDL COREN & CONE 131 5303 22-23 ACFR STAT PKG 0.00 695.00 101 107714 11/17/23 9848 INTEGRAL CONSULTING 201 5209 12-15-22 TO 6-30-24 0.00 5,292.50 101 107715 11/17/23 7433 IPS GROUP, INC 301 5224 METER MAINTENANCE 0.00 1,382.12 101 107715 11/17/23 7433 IPS GROUP, INC 301 5224 METER MAINTENANCE 0.00 1,385.11 101 107715 11/17/23 7433 IPS GROUP, INC 301 5224 METER MAINTENANCE 0.00 1,546.70 PG CC 12/20/23
43 of 244
SUPERION PAGE NUMBER: 14
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 01 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107715 11/17/23 7433 IPS GROUP, INC 301 5213 METER BANK FEES 0.00 440.74 101 107715 11/17/23 7433 IPS GROUP, INC 301 5213 METER BANK FEES 0.00 755.14 TOTAL CHECK 0.00 5,509.81
101 107716 11/17/23 6679 IWORQ SYSTEMS 201 5229 IWORQ - ANNUAL PERM 0.00 17,800.00 101 107717 11/17/23 4041 LEXIPOL LLC 301 5201 LEXIPOL SUITE 0.00 3,406.73 101 107717 11/17/23 4041 LEXIPOL LLC 301 5201 LEXIPOL SUITE 0.00 3,660.78 TOTAL CHECK 0.00 7,067.51
101 107718 11/17/23 3443 MONTEREY BAY PEST C 503 5201 ANNUAL PEST CONTROL 0.00 135.00 101 107718 11/17/23 3443 MONTEREY BAY PEST C 503 5201 ANNUAL PEST CONTROL 0.00 135.00 101 107718 11/17/23 3443 MONTEREY BAY PEST C 503 5201 ANNUAL PEST CONTROL 0.00 135.00 101 107718 11/17/23 3443 MONTEREY BAY PEST C 503 5201 ANNUAL PEST CONTROL 0.00 135.00 101 107718 11/17/23 3443 MONTEREY BAY PEST C 503 5201 ANNUAL PEST CONTROL 0.00 135.00 101 107718 11/17/23 3443 MONTEREY BAY PEST C 503 5201 ANNUAL PEST CONTROL 0.00 180.00 101 107718 11/17/23 3443 MONTEREY BAY PEST C 503 5201 ANNUAL PEST CONTROL 0.00 180.00 101 107718 11/17/23 3443 MONTEREY BAY PEST C 503 5201 ANNUAL PEST CONTROL 0.00 180.00 101 107718 11/17/23 3443 MONTEREY BAY PEST C 503 5201 ANNUAL PEST CONTROL 0.00 180.00 101 107718 11/17/23 3443 MONTEREY BAY PEST C 503 5201 ANNUAL PEST CONTROL 0.00 490.00 101 107718 11/17/23 3443 MONTEREY BAY PEST C 503 5201 ANNUAL PEST CONTROL 0.00 490.00 101 107718 11/17/23 3443 MONTEREY BAY PEST C 503 5201 ANNUAL PEST CONTROL 0.00 490.00 101 107718 11/17/23 3443 MONTEREY BAY PEST C 503 5201 ANNUAL PEST CONTROL 0.00 490.00 TOTAL CHECK 0.00 3,355.00
101 107720 11/17/23 1802 CITY OF MONTEREY 351 5201 FY23 FIRE SVS TRUE- 0.00 98,591.00 101 107722 11/17/23 9575 REMY MOOSE MANLEY, 201 5205 LEGAL SERVICES P PG 0.00 531.98 101 107723 11/17/23 6038 SPEAK WRITE BILLING 301 5201 TRANSCRIPTION SERVI 0.00 638.33 101 107723 11/17/23 6038 SPEAK WRITE BILLING 301 5201 TRANSCRIPTION SERVI 0.00 765.97 101 107723 11/17/23 6038 SPEAK WRITE BILLING 301 5201 TRANSCRIPTION SERVI 0.00 907.43 101 107723 11/17/23 6038 SPEAK WRITE BILLING 301 5201 TRANSCRIPTION SERVI 0.00 1,269.23 TOTAL CHECK 0.00 3,580.96
101 107727 11/17/23 7915 CLIENT FIRST CONSUL 133 5201 IT INFRASTRUCTURE H 0.00 3,480.00 101 107727 11/17/23 7915 CLIENT FIRST CONSUL 133 5201 IT INFRASTRUCTURE H 0.00 5,040.00 TOTAL CHECK 0.00 8,520.00
101 107729 11/20/23 4965 ALVAREZ TECHNOLOGY 133 5201 AFTER HOURS SUPPORT 0.00 2,611.95 101 107729 11/20/23 4965 ALVAREZ TECHNOLOGY 133 5201 AFTER HOURS SUPPORT 0.00 3,300.00 TOTAL CHECK 0.00 5,911.95
101 107730 11/20/23 6154 AT&T 133 5206 LH INTRNT 320021267 0.00 212.58 101 107731 11/20/23 5363 AT&T CALNET 3 133 5206 LIB INTRNT 63343 0.00 226.20 101 107731 11/20/23 5363 AT&T CALNET 3 133 5212 ADMIN 63242 0.00 2,002.82 TOTAL CHECK 0.00 2,229.02
101 107732 11/20/23 8476 AT&T MOBILITY 133 5206 CEM INTRNT 31990 0.00 80.48 101 107734 11/20/23 5171 COMCAST 133 5206 CH INT 85844 0.00 153.23 PG CC 12/20/23
44 of 244
SUPERION PAGE NUMBER: 15
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 01 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107735 11/20/23 7884 GARDAWORLD 131 5202 NOV 2023 0.00 88.72 101 107736 11/20/23 1802 CITY OF MONTEREY 351 5201 FY23 FIRE SVS TRUE- 0.00 98,591.00 101 107736 11/20/23 1802 CITY OF MONTEREY 351 5227 SEPT REPAIR COSTS 0.00 500.53 TOTAL CHECK 0.00 99,091.53
101 107737 11/20/23 6431 QUADIENT FINANCE US 131 5211 1029.16 0.00 1,029.16 101 107738 11/20/23 1958 ODP BUSINESS SOLUTI 131 5301 OFFICE SUPPLIES 0.00 88.81 101 107738 11/20/23 1958 ODP BUSINESS SOLUTI 131 5301 OFFICE SUPPLIES 0.00 175.40 101 107738 11/20/23 1958 ODP BUSINESS SOLUTI 131 5301 OFFICE SUPPLIES 0.00 50.80 101 107738 11/20/23 1958 ODP BUSINESS SOLUTI 133 5301 CREDIT MEMO 0.00 -82.14 101 107738 11/20/23 1958 ODP BUSINESS SOLUTI 131 5301 OFFICE SUPPLIES 0.00 11.56 TOTAL CHECK 0.00 244.43
101 107740 11/20/23 2360 RYDIN DECAL 301 5291 RES PARKING PERMITS 0.00 344.65 101 107741 11/20/23 8068 SHI INTERNATIONAL C 133 5207 HPE SUPPORT RENEWAL 0.00 2,682.77 101 107741 11/20/23 8068 SHI INTERNATIONAL C 133 5207 HPE SUPPORT RENEWAL 0.00 3,088.91 101 107741 11/20/23 8068 SHI INTERNATIONAL C 133 5207 HPE SUPPORT RENEWAL 0.00 4,822.94 TOTAL CHECK 0.00 10,594.62
101 107742 11/20/23 4650 TORO PETROLEUM CORP 351 5311 FIRE DEPT 600 PINE 0.00 1,345.69 101 107743 11/20/23 10165 PANASONIC CONNECT N 01 220 CA SALES TAX 0.00 16.66 101 107743 11/20/23 10165 PANASONIC CONNECT N 301 5227 VEHICLE REPAIR 0.00 385.07 TOTAL CHECK 0.00 401.73
101 107744 11/20/23 5621 ACCENT CLEAN & SWEE 504 5201 FY23/24 STREET SWEE 0.00 17,100.00 101 107746 11/20/23 4488 ALTERNATOR STARTER 301 5227 PD UNIT 44ACU 0.00 267.66 101 107747 11/20/23 10097 ANDREW LIPSIG 421 5361 SPORTS PRGRM SUPPLI 0.00 17.02 101 107748 11/20/23 213 BAKER & TAYLOR COMP 401 5303 BOOKS & MATERIALS 0.00 130.00 101 107748 11/20/23 213 BAKER & TAYLOR COMP 401 5303 BOOKS & MATERIALS 0.00 229.53 101 107748 11/20/23 213 BAKER & TAYLOR COMP 401 5303 BOOKS & MATERIALS 0.00 560.86 101 107748 11/20/23 213 BAKER & TAYLOR COMP 401 5301 LIBRARY SUPPLIES 0.00 4.96 101 107748 11/20/23 213 BAKER & TAYLOR COMP 401 5301 LIBRARY SUPPLIES 0.00 20.53 101 107748 11/20/23 213 BAKER & TAYLOR COMP 401 5301 LIBRARY SUPPLIES 0.00 48.82 101 107748 11/20/23 213 BAKER & TAYLOR COMP 401 5301 LIBRARY SUPPLIES 0.00 96.91 TOTAL CHECK 0.00 1,091.61
101 107749 11/20/23 402 CA DEPT OF JUSTICE 121 5201 CRIMINAL BCKGRND CH 0.00 64.00 101 107749 11/20/23 402 CA DEPT OF JUSTICE 121 5201 CRIMINAL BCKGRND CH 0.00 128.00 TOTAL CHECK 0.00 192.00
101 107750 11/20/23 9304 CHEVROLET OF WATSON 301 5227 UNIT PD 09 0.00 98.78 101 107752 11/20/23 926 EWING IRRIGATION PR 503 5223 CHASE PARK 0.00 379.78 PG CC 12/20/23
45 of 244
SUPERION PAGE NUMBER: 16
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 01 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107753 11/20/23 4173 FASTENAL 502 5309 TOOLS 0.00 148.57 101 107754 11/20/23 7127 GACHINA LANDSCAPE M 503 5201 FY23/24 PARK MOWING 0.00 631.00 101 107754 11/20/23 7127 GACHINA LANDSCAPE M 503 5201 FY23/24 PARK MOWING 0.00 639.63 TOTAL CHECK 0.00 1,270.63
101 107755 11/20/23 9817 GEMMA PETERSON 421 5208 YTH ADLTS & KIDS YO 0.00 582.40 101 107759 11/20/23 1138 GROVE MARKET 421 5361 PROGRAM SUPPLIES 0.00 82.32 101 107761 11/20/23 8993 HR & ASSOCIATES 225 5201 ATC PLANNING SERVIC 0.00 350.00 101 107762 11/20/23 10161 JUAN CONTRERAS 01 214 RFND DEPOSIT BRWK P 0.00 196.00 101 107764 11/20/23 10139 KERRIE SMITH 01 4469 REFUND B&T 2B-DARLA 0.00 56.25 101 107765 11/20/23 3521 KIMBALL MIDWEST 502 5309 MECH STOCK 0.00 256.88 101 107765 11/20/23 3521 KIMBALL MIDWEST 502 5309 MECH STOCK 0.00 237.47 TOTAL CHECK 0.00 494.35
101 107767 11/20/23 8999 INTERNATIONAL BUSIN 301 5201 FTO SOFTWARE 0.00 1,125.51 101 107768 11/20/23 5000 LIBRARICA LLC 401 5201 CASSIE SUPPORT 0.00 298.50 101 107769 11/20/23 5383 LOZANO SMITH 121 5205 LEGAL SERVICES 0.00 2,602.25 101 107770 11/20/23 9947 LYDIA MATTA 121 5217 MILEAGE 0.00 28.50 101 107771 11/20/23 5340 MCDONALD REFRIGERAT 503 5223 PNTPNSGRILL DSPLYCA 0.00 247.50 101 107772 11/20/23 1638 MONTEREY PEACE OFFI 301 5212 RANGE RENTAL/TRAINI 0.00 315.00 101 107773 11/20/23 3443 MONTEREY BAY PEST C 503 5201 PEST CONTROL FIRE D 0.00 180.00 101 107773 11/20/23 3443 MONTEREY BAY PEST C 503 5223 PEST CONTROL GOLF C 0.00 490.00 TOTAL CHECK 0.00 670.00
101 107774 11/20/23 6216 MONTEREY BAY TREEWO 513 5201 FY23/24 ARBORIST SE 0.00 4,300.00 101 107776 11/20/23 8336 MONTEREY SPORTS CEN 121 5236 FITNESS ASSESSMENT 0.00 100.00 101 107777 11/20/23 1801 MONTEREY TIRE SERVI 501 5227 PWA UNIT 3 0.00 261.33 101 107777 11/20/23 1801 MONTEREY TIRE SERVI 301 5227 PD UNIT 8 0.00 798.06 TOTAL CHECK 0.00 1,059.39
101 107778 11/20/23 10155 MOTOPORT USA 301 5275 MOTORCYCLE EQUIPMNT 0.00 2,233.15 101 107780 11/20/23 1958 ODP BUSINESS SOLUTI 101 5301 OFFICE SUPPLIES 0.00 59.33 101 107780 11/20/23 1958 ODP BUSINESS SOLUTI 121 5301 OFFICE SUPPLIES 0.00 202.28 101 107780 11/20/23 1958 ODP BUSINESS SOLUTI 121 5301 OFFICE SUPPLIES 0.00 4.16 TOTAL CHECK 0.00 265.77
101 107781 11/20/23 9576 O'REILLY AUTO ENTER 503 5227 B&G UNIT EV1 0.00 56.64 PG CC 12/20/23
46 of 244
SUPERION PAGE NUMBER: 17
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 01 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107781 11/20/23 9576 O'REILLY AUTO ENTER 503 5227 B&G UNIT 52 0.00 347.09 101 107781 11/20/23 9576 O'REILLY AUTO ENTER 201 5227 UNIT CDD EV 1 0.00 312.76 101 107781 11/20/23 9576 O'REILLY AUTO ENTER 502 5309 MECH STOCK 0.00 171.50 101 107781 11/20/23 9576 O'REILLY AUTO ENTER 503 5227 BATTERY 0.00 122.80 101 107781 11/20/23 9576 O'REILLY AUTO ENTER 503 5227 B&G UNIT 52 0.00 96.49 101 107781 11/20/23 9576 O'REILLY AUTO ENTER 502 5309 MECH STOCK 0.00 21.84 101 107781 11/20/23 9576 O'REILLY AUTO ENTER 502 5309 MECH STOCK 0.00 32.76 TOTAL CHECK 0.00 1,161.88
101 107782 11/20/23 2024 PACIFIC GAS & ELECT 411 5802 MUSEUM 4440-1 0.00 270.67 101 107783 11/20/23 2059 PACIFIC SMOG 351 5227 FIRUNTS6484,6493,64 0.00 137.25 101 107783 11/20/23 2059 PACIFIC SMOG 301 5227 PD UNITS 3, 5, 2 0.00 137.25 101 107783 11/20/23 2059 PACIFIC SMOG 502 5227 REC 1 & B&GUNT 51, 0.00 155.25 101 107783 11/20/23 2059 PACIFIC SMOG 502 5227 MECH UNIT 35 0.00 45.75 101 107783 11/20/23 2059 PACIFIC SMOG 505 5227 STREETS UNIT 12 0.00 45.75 TOTAL CHECK 0.00 521.25
101 107784 11/20/23 5936 PEBBLE BEACH COMPAN 513 5351 TREES 0.00 450.00 101 107784 V 11/20/23 5936 PEBBLE BEACH COMPAN 513 5351 TREES 0.00 -450.00 TOTAL CHECK 0.00 0.00
101 107787 11/20/23 2219 PURE WATER 501 5309 BOTTLED WATER 0.00 28.95 101 107787 11/20/23 2219 PURE WATER 502 5309 BOTTLED WATER 0.00 28.95 101 107787 11/20/23 2219 PURE WATER 503 5309 BOTTLED WATER 0.00 28.95 101 107787 11/20/23 2219 PURE WATER 505 5309 BOTTLED WATER 0.00 28.95 TOTAL CHECK 0.00 115.80
101 107788 11/20/23 7621 READY REFRESH 301 5291 WATER SERVICE 0.00 199.46 101 107789 11/20/23 2448 SENTRY ALARM SYSTEM 503 5223 GOLF LINKS ALRM SVS 0.00 180.00 101 107790 11/20/23 8097 SEQUENTIAL 503 5223 CLN GREASE TRP CMCT 0.00 200.00 101 107790 11/20/23 8097 SEQUENTIAL 503 5223 GREASE TRP CLN YTH 0.00 180.00 101 107790 11/20/23 8097 SEQUENTIAL 503 5223 GREASE TRP CLN REC 0.00 150.00 TOTAL CHECK 0.00 530.00
101 107791 11/20/23 2485 SIGN WORKS 503 5309 PRKNS PRK DONOR SIG 0.00 3,679.63 101 107791 11/20/23 2485 SIGN WORKS 301 5291 PD VEHICLE EMBLEM 0.00 1,016.56 TOTAL CHECK 0.00 4,696.19
101 107792 11/20/23 6970 TOPE'S SUSTAINABLE 503 5223 WOOD CHIPS 0.00 290.86 101 107793 11/20/23 10159 VANESSA ANAYA 01 4469 REFUND B&T 2B-AMELI 0.00 56.25 101 107794 11/20/23 2796 VICTORY TOYOTA 301 5227 PD STOCK 0.00 216.66 101 107795 11/20/23 9305 WATSONVILLE FORD 301 5227 PD UNIT 44 ACU 0.00 260.96 101 107795 11/20/23 9305 WATSONVILLE FORD 505 5227 STREETS UNIT 17 0.00 42.14 101 107795 11/20/23 9305 WATSONVILLE FORD 503 5227 UNIT 51 2100 SUNSET 0.00 546.28 TOTAL CHECK 0.00 849.38
PG CC 12/20/23
47 of 244
SUPERION PAGE NUMBER: 18
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 01 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107796 11/20/23 9716 BRIAN WHITSON 503 5201 FY23/24 SUPPLEMENTA 0.00 345.00 101 107797 11/20/23 2894 WILSON'S PLUMBING & 301 5223 PD BATHROOM 0.00 409.29 101 107798 11/27/23 3181 CALNON PAINTING 503 5223 FIRE STATION PAINTI 0.00 6,875.00 101 107800 11/29/23 2133 PERS 513 5145 NOV 2023 UAL 0.00 250.00 101 107800 11/29/23 2133 PERS 101 5145 NOV 2023 UAL 0.00 500.00 101 107800 11/29/23 2133 PERS 133 5145 NOV 2023 UAL 0.00 2,583.33 101 107800 11/29/23 2133 PERS 502 5145 NOV 2023 UAL 0.00 2,916.67 101 107800 11/29/23 2133 PERS 501 5145 NOV 2023 UAL 0.00 3,500.00 101 107800 11/29/23 2133 PERS 421 5145 NOV 2023 UAL 0.00 5,333.33 101 107800 11/29/23 2133 PERS 121 5145 NOV 2023 UAL 0.00 9,833.33 101 107800 11/29/23 2133 PERS 503 5145 NOV 2023 UAL 0.00 10,166.67 101 107800 11/29/23 2133 PERS 131 5145 NOV 2023 UAL 0.00 11,333.33 101 107800 11/29/23 2133 PERS 401 5145 NOV 2023 UAL 0.00 11,416.67 101 107800 11/29/23 2133 PERS 201 5145 NOV 2023 UAL 0.00 13,666.67 101 107800 11/29/23 2133 PERS 505 5145 NOV 2023 UAL 0.00 18,333.33 101 107800 11/29/23 2133 PERS 351 5145 NOV 2023 UAL 0.00 98,333.33 101 107800 11/29/23 2133 PERS 301 5145 NOV 2023 UAL 0.00 116,870.26 TOTAL CHECK 0.00 305,036.92
101 V110823 11/08/23 8974 ALENA RACHELLE WAGR 421 5208 BG, PS1A&1B, YTH: B 0.00 1,144.28 101 V110824 11/08/23 9196 DIANNE LYLE 421 5208 A/LJAZZ1&3, JZMTZ 1 0.00 1,047.20 101 V110824 11/08/23 9196 DIANNE LYLE 421 5208 A/L JASS - MACY J. 0.00 61.60 TOTAL CHECK 0.00 1,108.80
101 V110923 11/09/23 3835 REPUBLIC ELEVATOR, 421 5223 ELEVATOR REPAIRS AT 0.00 2,047.08 101 V110924 11/09/23 2987 HARRIS & ASSOCIATES 201 5209 CEQA 6TH HOUSING EL 0.00 1,440.00 101 V1109232 11/09/23 8751 EAN SERVICES, LLC 301 5215 RNTL VEHICLES - TRN 0.00 275.07 TOTAL CASH ACCOUNT 0.00 1,969,592.92
TOTAL FUND 0.00 1,969,592.92
PG CC 12/20/23
48 of 244
SUPERION PAGE NUMBER: 19
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 04 - HYPERBARIC CHAMBER
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107733 11/20/23 6290 BAUER COMPRESSORS 352 5224 2023 ANNUAL PM 0.00 4,885.17 TOTAL CASH ACCOUNT 0.00 4,885.17
TOTAL FUND 0.00 4,885.17
PG CC 12/20/23
49 of 244
SUPERION PAGE NUMBER: 20
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 10 - HOSPITALITY IMPRVMT DIST.
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107646 11/09/23 1788 MONTEREY COUNTY CON 104 5201 MCTID-JULY-SEPT 202 0.00 105,470.23 101 107664 11/09/23 2028 PACIFIC GROVE CHAMB 104 5201 HID JULY-SEPT 2023 0.00 70,313.49 TOTAL CASH ACCOUNT 0.00 175,783.72
TOTAL FUND 0.00 175,783.72
PG CC 12/20/23
50 of 244
SUPERION PAGE NUMBER: 21
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 15 - HOUSING FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107800 11/29/23 2133 PERS 204 5145 NOV 2023 UAL 0.00 916.67 TOTAL CASH ACCOUNT 0.00 916.67
TOTAL FUND 0.00 916.67
PG CC 12/20/23
51 of 244
SUPERION PAGE NUMBER: 22
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 17 - LOCAL STREETS AND ROADS
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107570 11/02/23 1786 MONTEREY PENINSULA 522 6041 STREET REHAB (BASE 0.00 470,073.30 101 107612 11/09/23 1786 MONTEREY PENINSULA 522 6041 STREET REHAB (BASE 0.00 150,771.28 101 107719 11/17/23 1786 MONTEREY PENINSULA 522 6041 STREET REHAB (BASE 0.00 36,839.10 101 107719 11/17/23 1786 MONTEREY PENINSULA 522 6041 STREET REHAB (BASE 0.00 68,085.00 TOTAL CHECK 0.00 104,924.10
101 107779 11/20/23 1896 NEILL ENGINEERS COR 522 6041 RETAINER FEE 0.00 1,786.00 TOTAL CASH ACCOUNT 0.00 727,554.68
TOTAL FUND 0.00 727,554.68
PG CC 12/20/23
52 of 244
SUPERION PAGE NUMBER: 23
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 18 - GAS TAX FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107800 11/29/23 2133 PERS 508 5145 NOV 2023 UAL 0.00 1,833.33 TOTAL CASH ACCOUNT 0.00 1,833.33
TOTAL FUND 0.00 1,833.33
PG CC 12/20/23
53 of 244
SUPERION PAGE NUMBER: 24
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 20 - RSTP-(TAMC)
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107709 11/17/23 9542 GHD INC 509 6041 CEDAR, SUNSET & CON 0.00 38,767.00 TOTAL CASH ACCOUNT 0.00 38,767.00
TOTAL FUND 0.00 38,767.00
PG CC 12/20/23
54 of 244
SUPERION PAGE NUMBER: 25
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 24 - STILLWELL CHILDREN'S POOL
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107766 11/20/23 9122 LEAK DETECTION SPEC 425 5309 LOVERS POINT POOL 0.00 575.00 TOTAL CASH ACCOUNT 0.00 575.00
TOTAL FUND 0.00 575.00
PG CC 12/20/23
55 of 244
SUPERION PAGE NUMBER: 26
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 27 - LIGHTHOUSE MAINT.& IMPV.
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107632 11/09/23 846 DROUGHT RESISTANT N 413 5223 LH LANDSCAPING 0.00 26.11 101 107632 11/09/23 846 DROUGHT RESISTANT N 413 5223 LH LANDSCAPING 0.00 70.41 101 107632 11/09/23 846 DROUGHT RESISTANT N 413 5223 LH LANDSCAPING 0.00 205.04 101 107632 11/09/23 846 DROUGHT RESISTANT N 413 5223 LH LANDSCAPING 0.00 61.09 TOTAL CHECK 0.00 362.65
101 107655 11/09/23 1772 MONTEREY COUNTY TAX 413 5222 80 ASILOMAR 0.00 75.32 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 413 5223 LIGHTHOUSE 0.00 20.95 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 413 5223 LIGHTHOUSE 0.00 26.21 TOTAL CHECK 0.00 47.16
101 107763 11/20/23 8835 KAY BONNELL 413 5501 LH MERCHANT 0.00 713.75 TOTAL CASH ACCOUNT 0.00 1,198.88
TOTAL FUND 0.00 1,198.88
PG CC 12/20/23
56 of 244
SUPERION PAGE NUMBER: 27
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 40 - POETRY PROMOTION FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107628 11/09/23 494 CARMEL PINE CONE 405 5221 POETRY PROMOTION 0.00 416.00 101 107655 11/09/23 1772 MONTEREY COUNTY TAX 405 5222 140 18TH ST 0.00 27.22 101 107756 11/20/23 10128 GEORGINA MARLE GUAR 405 5291 POETRY PROMOTION 0.00 450.00 TOTAL CASH ACCOUNT 0.00 893.22
TOTAL FUND 0.00 893.22
PG CC 12/20/23
57 of 244
SUPERION PAGE NUMBER: 28
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 43 - SLESF FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 V112023 11/20/23 9033 ENTERPRISE FM TRUST 304 5225 P.D. LEASED VEHICLE 0.00 2,174.07 TOTAL CASH ACCOUNT 0.00 2,174.07
TOTAL FUND 0.00 2,174.07
PG CC 12/20/23
58 of 244
SUPERION PAGE NUMBER: 29
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 46 - STRONG DISBURSEMENT FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107705 11/17/23 7268 CALIFORNIA JPIA 461 6021 ADA TRANSITION PLAN 0.00 25,500.00 TOTAL CASH ACCOUNT 0.00 25,500.00
TOTAL FUND 0.00 25,500.00
PG CC 12/20/23
59 of 244
SUPERION PAGE NUMBER: 30
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 47 - RMRA FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107612 11/09/23 1786 MONTEREY PENINSULA 471 6041 STREET REHAB (BASE 0.00 74,923.07 TOTAL CASH ACCOUNT 0.00 74,923.07
TOTAL FUND 0.00 74,923.07
PG CC 12/20/23
60 of 244
SUPERION PAGE NUMBER: 31
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 63 - CAPITAL IMPROV PROJ FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107719 11/17/23 1786 MONTEREY PENINSULA 631 6021 POINT PINOS COASTAL 0.00 7,125.00 101 107724 11/17/23 2680 TOPE'S TREE SERVICE 631 6031 GWP TREE WORK CIP24 0.00 9,860.00 101 107725 11/17/23 8890 4LEAF 631 6041 OUTDOOR DINING - LH 0.00 843.75 101 107779 11/20/23 1896 NEILL ENGINEERS COR 631 6041 CIP 24-02 0.00 1,584.00 101 107779 11/20/23 1896 NEILL ENGINEERS COR 631 6054 CIP 24-03 0.00 1,597.50 101 107779 11/20/23 1896 NEILL ENGINEERS COR 631 6041 CIP 24-01 0.00 12,478.00 TOTAL CHECK 0.00 15,659.50
TOTAL CASH ACCOUNT 0.00 33,488.25
TOTAL FUND 0.00 33,488.25
PG CC 12/20/23
61 of 244
SUPERION PAGE NUMBER: 32
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 70 - EMP BENEFIT FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107573 11/06/23 1 CALPERS HEALTH 703 5123 RET & CHANGES NOV 2 0.00 6,942.55 101 107574 11/07/23 8211 STANDARD INSURANCE 703 5123 NOV 2023 PREMIUMS 0.00 2,206.47 101 107575 11/07/23 9360 STANDARD INSURANCE 703 5234 OCTOBER 2023 0.00 6,012.48 101 107739 11/20/23 4279 PARS 703 5141 SEPT 2023 0.00 337.39 101 107799 11/29/23 9360 STANDARD INSURANCE 703 5234 NOVEMBER 2023 0.00 7,173.96 TOTAL CASH ACCOUNT 0.00 22,672.85
TOTAL FUND 0.00 22,672.85
PG CC 12/20/23
62 of 244
SUPERION PAGE NUMBER: 33
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 71 - WORKERS COMP FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107800 11/29/23 2133 PERS 701 5145 NOV 2023 UAL 0.00 666.67 TOTAL CASH ACCOUNT 0.00 666.67
TOTAL FUND 0.00 666.67
PG CC 12/20/23
63 of 244
SUPERION PAGE NUMBER: 34
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 72 - LIABILITY INS FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107626 11/09/23 7268 CALIFORNIA JPIA 702 5231 POLLUTION LIAB 23-2 0.00 5,232.00 101 107800 11/29/23 2133 PERS 702 5145 NOV 2023 UAL 0.00 500.00 TOTAL CASH ACCOUNT 0.00 5,732.00
TOTAL FUND 0.00 5,732.00
PG CC 12/20/23
64 of 244
SUPERION PAGE NUMBER: 35
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 74 - LOCAL WATER PROJECT
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107663 11/09/23 2024 PACIFIC GAS & ELECT 741 5222 LWP 0792-1 0.00 8,308.87 101 107785 11/20/23 7716 PERC WATER CORPORAT 741 5201 FY23/24 LWP O&M 0.00 28,494.61 101 107786 11/20/23 3291 POTTER'S ELECTRONIC 741 5201 TOOLS 0.00 8.73 101 107786 11/20/23 3291 POTTER'S ELECTRONIC 741 5201 TOOLS 0.00 19.64 TOTAL CHECK 0.00 28.37
101 107789 11/20/23 2448 SENTRY ALARM SYSTEM 741 5201 LWP ALARM SYSTEM 0.00 409.70 TOTAL CASH ACCOUNT 0.00 37,241.55
TOTAL FUND 0.00 37,241.55
PG CC 12/20/23
65 of 244
SUPERION PAGE NUMBER: 36
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 75 - CEMETERY FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107623 11/09/23 7679 CA ASSOCIATION OF P 601 5291 MEMBER DUES 2024 0.00 299.00 101 107641 11/09/23 1199 HAYWARD LUMBER COMP 601 5309 CEMETERY 0.00 294.96 101 107641 11/09/23 1199 HAYWARD LUMBER COMP 601 5309 CEMETERY 0.00 30.74 101 107641 11/09/23 1199 HAYWARD LUMBER COMP 601 5309 CEMETERY 0.00 65.02 101 107641 11/09/23 1199 HAYWARD LUMBER COMP 601 5309 CEMETERY 0.00 65.02 TOTAL CHECK 0.00 455.74
101 107652 11/09/23 1694 MISSION UNIFORM SER 601 5309 LINEN & UNIFORM CLE 0.00 8.80 101 107652 11/09/23 1694 MISSION UNIFORM SER 601 5309 LINEN & UNIFORM CLE 0.00 14.50 101 107652 11/09/23 1694 MISSION UNIFORM SER 601 5309 LINEN & UNIFORM CLE 0.00 14.50 101 107652 11/09/23 1694 MISSION UNIFORM SER 601 5309 LINEN & UNIFORM CLE 0.00 14.50 101 107652 11/09/23 1694 MISSION UNIFORM SER 601 5309 LINEN & UNIFORM CLE 0.00 14.50 101 107652 11/09/23 1694 MISSION UNIFORM SER 601 5309 LINEN & UNIFORM CLE 0.00 14.50 101 107652 11/09/23 1694 MISSION UNIFORM SER 601 5309 LINEN & UNIFORM CLE 0.00 78.98 101 107652 11/09/23 1694 MISSION UNIFORM SER 601 5309 LINEN & UNIFORM CLE 0.00 78.97 101 107652 11/09/23 1694 MISSION UNIFORM SER 601 5309 LINEN & UNIFORM CLE 0.00 78.97 101 107652 11/09/23 1694 MISSION UNIFORM SER 601 5309 LINEN & UNIFORM CLE 0.00 85.30 101 107652 11/09/23 1694 MISSION UNIFORM SER 601 5309 LINEN & UNIFORM CLE 0.00 78.97 TOTAL CHECK 0.00 482.49
101 107667 11/09/23 2034 PACIFIC GROVE HARDW 601 5309 CEMETERY 0.00 27.04 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 601 5309 CEMETERY 0.00 12.01 TOTAL CHECK 0.00 39.05
101 107669 11/09/23 3709 R & R PRODUCTS, INC 601 5227 CEMETERY 72 0.00 1,878.67 101 107800 11/29/23 2133 PERS 601 5145 NOV 2023 UAL 0.00 1,333.32 TOTAL CASH ACCOUNT 0.00 4,488.27
TOTAL FUND 0.00 4,488.27
PG CC 12/20/23
66 of 244
SUPERION PAGE NUMBER: 37
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 76 - SEWER FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107612 11/09/23 1786 MONTEREY PENINSULA 612 6051 STREET REHAB (BID A 0.00 8,942.35 101 107641 11/09/23 1199 HAYWARD LUMBER COMP 611 5223 CONCRETE MIX 0.00 25.62 101 107652 11/09/23 1694 MISSION UNIFORM SER 611 5309 LINEN & UNIFORM CLE 0.00 14.50 101 107652 11/09/23 1694 MISSION UNIFORM SER 611 5309 LINEN & UNIFORM CLE 0.00 14.50 101 107652 11/09/23 1694 MISSION UNIFORM SER 611 5309 LINEN & UNIFORM CLE 0.00 8.80 101 107652 11/09/23 1694 MISSION UNIFORM SER 611 5309 LINEN & UNIFORM CLE 0.00 78.97 101 107652 11/09/23 1694 MISSION UNIFORM SER 611 5309 LINEN & UNIFORM CLE 0.00 78.97 101 107652 11/09/23 1694 MISSION UNIFORM SER 611 5309 LINEN & UNIFORM CLE 0.00 14.50 101 107652 11/09/23 1694 MISSION UNIFORM SER 611 5309 LINEN & UNIFORM CLE 0.00 14.50 101 107652 11/09/23 1694 MISSION UNIFORM SER 611 5309 LINEN & UNIFORM CLE 0.00 14.50 101 107652 11/09/23 1694 MISSION UNIFORM SER 611 5309 LINEN & UNIFORM CLE 0.00 78.97 101 107652 11/09/23 1694 MISSION UNIFORM SER 611 5309 LINEN & UNIFORM CLE 0.00 78.97 101 107652 11/09/23 1694 MISSION UNIFORM SER 611 5309 LINEN & UNIFORM CLE 0.00 85.30 TOTAL CHECK 0.00 482.48
101 107663 11/09/23 2024 PACIFIC GAS & ELECT 611 5222 PW 4175-4 0.00 11.66 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 611 5309 STREETS 0.00 31.67 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 611 5309 SEWER 0.00 48.23 101 107667 11/09/23 2034 PACIFIC GROVE HARDW 611 5309 SEWER 0.00 74.17 TOTAL CHECK 0.00 154.07
101 107716 11/17/23 6679 IWORQ SYSTEMS 611 5201 IWORQ - ANNUAL PERM 0.00 4,575.00 101 107719 11/17/23 1786 MONTEREY PENINSULA 611 5201 EMERGENCY SEWER WOR 0.00 21,588.00 101 107719 11/17/23 1786 MONTEREY PENINSULA 612 6051 STREET REHAB (BID A 0.00 9,326.15 101 107719 11/17/23 1786 MONTEREY PENINSULA 612 6051 STREET REHAB (BID A 0.00 68,020.00 TOTAL CHECK 0.00 98,934.15
101 107721 11/17/23 1896 NEILL ENGINEERS COR 611 5201 FY23/24 ENGINEERING 0.00 1,000.00 101 107721 11/17/23 1896 NEILL ENGINEERS COR 611 5201 FY23/24 ENGINEERING 0.00 1,000.00 TOTAL CHECK 0.00 2,000.00
101 107745 11/20/23 9948 ALBION ENVIRONNMENT 612 6051 ARCHEO MONITORING - 0.00 759.83 101 107751 11/20/23 696 CSC OF SALINAS 611 5227 SEWER UNIT 44 0.00 652.84 101 107758 11/20/23 3378 DON CHAPIN CO., INC 611 5207 FY23/24 SEWER LINE 0.00 1,410.26 101 107758 11/20/23 3378 DON CHAPIN CO., INC 611 5207 FY23/24 SEWER LINE 0.00 1,481.95 101 107758 11/20/23 3378 DON CHAPIN CO., INC 611 5207 FY23/24 SEWER LINE 0.00 2,718.87 101 107758 11/20/23 3378 DON CHAPIN CO., INC 611 5207 FY23/24 SEWER LINE 0.00 2,771.30 101 107758 11/20/23 3378 DON CHAPIN CO., INC 611 5207 FY23/24 SEWER LINE 0.00 3,246.38 101 107758 11/20/23 3378 DON CHAPIN CO., INC 611 5207 FY23/24 SEWER LINE 0.00 3,273.13 101 107758 11/20/23 3378 DON CHAPIN CO., INC 611 5207 FY23/24 SEWER LINE 0.00 3,449.31 101 107758 11/20/23 3378 DON CHAPIN CO., INC 611 5207 FY23/24 SEWER LINE 0.00 3,826.32 TOTAL CHECK 0.00 22,177.52
101 107775 11/20/23 1786 MONTEREY PENINSULA 612 6051 STREET REHAB (BASE 0.00 9,733.25 101 107775 11/20/23 1786 MONTEREY PENINSULA 612 6051 STREET REHAB (BID A 0.00 9,326.15 101 107775 V 11/20/23 1786 MONTEREY PENINSULA 612 6051 STREET REHAB (BID A 0.00 -9,326.15 PG CC 12/20/23
67 of 244
SUPERION PAGE NUMBER: 38
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 76 - SEWER FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107775 V 11/20/23 1786 MONTEREY PENINSULA 612 6051 STREET REHAB (BASE 0.00 -9,733.25 TOTAL CHECK 0.00 0.00
101 107779 11/20/23 1896 NEILL ENGINEERS COR 611 5201 NEIL ENGINEERS RETA 0.00 1,000.00 101 107782 11/20/23 2024 PACIFIC GAS & ELECT 611 5222 PW 5126-5 0.00 1,011.45 101 107787 11/20/23 2219 PURE WATER 611 5309 BOTTLED WATER 0.00 28.95 101 107800 11/29/23 2133 PERS 611 5145 NOV 2023 UAL 0.00 10,250.00 TOTAL CASH ACCOUNT 0.00 151,005.92
TOTAL FUND 0.00 151,005.92
PG CC 12/20/23
68 of 244
SUPERION PAGE NUMBER: 39
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 77 - GOLF FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107655 11/09/23 1772 MONTEREY COUNTY TAX 621 5222 DEL MONTE BLVD 0.00 816.27 101 107655 11/09/23 1772 MONTEREY COUNTY TAX 621 5222 DEL MONTE BLVD 0.00 1,924.71 101 107655 11/09/23 1772 MONTEREY COUNTY TAX 625 5222 77 ASILOMAR 0.00 620.14 TOTAL CHECK 0.00 3,361.12
TOTAL CASH ACCOUNT 0.00 3,361.12
TOTAL FUND 0.00 3,361.12
PG CC 12/20/23
69 of 244
SUPERION PAGE NUMBER: 40
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 84 - AMERICAN RESCUE PLAN-ARPA
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107726 11/17/23 9623 CHRISTOPHER DINNER 841 6021 SHEET METAL REPLACE 0.00 14,920.00 101 107728 11/17/23 10011 WISS, JANNEY, ELSTN 841 6021 CIP23-17 CHAUTAUQUA 0.00 3,552.50 101 107760 11/20/23 1199 HAYWARD LUMBER COMP 841 6021 CIP 23-18 0.00 46.31 TOTAL CASH ACCOUNT 0.00 18,518.81
TOTAL FUND 0.00 18,518.81
PG CC 12/20/23
70 of 244
SUPERION PAGE NUMBER: 41
DATE: 12/10/2023 CITY OF PACIFIC GROVE ACCTPA21
TIME: 12:32:34 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between '20231101 00:00:00.000' and '20231130 00:00:00.000' ACCOUNTING PERIOD: 6/24
FUND - 93 - KOO ESTATE DONATION
CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 107757 11/20/23 9542 GHD INC 931 6031 GHD LOVERS POINT PI 0.00 887.18 TOTAL CASH ACCOUNT 0.00 887.18
TOTAL FUND 0.00 887.18
TOTAL REPORT 0.00 3,302,660.35
PG CC 12/20/23
71 of 244
Agenda No. 8 C
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: James Minshew, Management Analyst
MEETING DATE: December 20, 2023
SUBJECT: November Core Revenue Report.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
1. Receive the report.
2. Alternatively, discuss and take other action related to this item.
DISCUSSION
The City of Pacific Grove’s General Fund revenues are primarily derived from Property Tax, Transient Occupancy Tax, and Sales and Use Tax revenues. In the Fiscal Year 23/24 Approved Budget, these three revenue sources were estimated to generate $22 million.These revenues account for approximately 70% of the General Fund's on-going revenues.
Details on the budgeted amounts and revenues to date are included in Attachment 1.
OPTIONS
N/A - This is informational only.
FINANCIAL IMPACT:
There is no fiscal impact associated with receiving this report.
FOCUSED PRIORITY AREA: Not Applicable.
Attachments
Core Revenue Report - November 2023
PG CC 12/20/23
72 of 244
Core Revenue Report
Fiscal Year 2023/24 – November 2023
The following tables include the FY23/24 budget and year to date revenues. The receipts represent funds received to date.
PROPERTY TAX
Property Tax is the first largest source of the General Fund revenue. The City typically receives property tax payments in December, April, and June. The following table presents Fiscal Year 2023/24 budget, and revenues received to date.
Property Tax Amended Budget YTD Receipts % of Amended Budget FY23/24 9,609,000 - 0%
TRANSIENT OCCUPANCY TAX (TOT)
Transient Occupancy Tax (TOT) is the General Fund’s second-largest source of revenue which the City receives on a monthly basis. The following table presents Fiscal Year 2023/24 budget and revenues received to date.
Transient Occupancy Tax Amended Budget YTD Receipts % of Amended Budget FY23/24 6,463,000 2,942,017 45.5%
The City receives transient occupancy tax in the month following the stay. The revenues received in November are for the October lodging period.
The following table shows a monthly breakdown of TOT revenues when compared to the same month last year.
Lodging Period 2021/22 2022/23 2023/24 Net Difference
July 673,475 797,756 834,401 36,645
August 730,578 818,939 795,551 (23,388)
September 578,129 639,644 671,498 31,854
October 475,290 589,714 640,567 50,853
November 431,862 411,136 - -
December 378,655 371,160 - -
January 314,248 370,713 - -
February 412,711 336,276 - -
March 476,041 446,634 - -
April 568,275 574,513 - -
May 612,496 623,891 - -
June 621,212 573,141 - -
Total 6,272,972 6,553,517 2,942,017 95,964
November revenues are expected to be received in late December as the State pays the City one month in arrears.
PG CC 12/20/23
73 of 244
SALES AND USE TAX
Sales and Use tax are the third largest source of the City’s General Fund revenues. The City receives a 1% Bradley Burns Tax and a 1% Measure U Transactions and Use Tax.
The Fiscal Year 23/24 Adopted Budget reflects the addition of Measure A revenues, a 0.50% Transactions and Use Tax. This tax became effective on October 1, 2022. Measure A funds have been included in the FY 23/24 projections.
The impact of COVID-19 on the Sales and Use tax revenues was less significant when compared to TOT.
The following table presents the Fiscal Year 23/24 budget and revenues received to date.
Sales and Use Tax Amended Budget YTD Receipts % of Amended Budget FY23/24 5,957,000 1,599,003 26.8%
The following table presents Fiscal Year 2023/24 revenues received to date.
Remittance Period 2021/22 2022/23 2023/24 Net Difference July Advance 303,144 350,801 464,029 133,228
August Advance 507,200 364,694 444,973 80,009
September True-up 287,224 475,273 690,001 214,728
October Advance 311,118 411,967 - -
November Advance 324,181 424,467 - -
December True-up 479,810 658,665 - -
January Advance 260,937 368,119 - -
February Advance 316,738 384,955 - -
March True-up 471,617 621,062 - -
April Advance 329,326 468,572 - -
May Advance 436,035 498,977 - -
June True-Up 513,452 556,703 - -
Total 4,540,782 5,584,256 1,599,003 213,237
October 2023 payments are anticipated to be received in late December as the State pays the City two months in arrears
PG CC 12/20/23
74 of 244
Agenda No. 8 D
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Gho, Public Works Director/Deputy City Manager MEETING DATE: December 20, 2023
SUBJECT: Cedar, Sunset & Congress Intersection Improvements Project.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
Receive Report
DISCUSSION
In 2016, the Transportation Agency for Monterey County (TAMC), in partnership with the City of Pacific Grove (City) and California Department of Transportation (Caltrans), conducted a study of the State Route 68 Corridor (SR68) segment located in Pacific Grove City bounds, the Pacific Grove Hwy 68 Corridor Study.
https://www.tamcmonterey.org/pacific-grove-hwy-68-corridor-study The intent of the study was to identify improvements that would provide safer access for all modes of travel. The study identifies several areas along the State Route corridor, managed by Caltrans and within the City boundary, that are ripe for safety improvements. The City has focused on the implementation of complete street improvements to the five-legged intersection of Sunset Drive, Congress Avenue and Cedar Street. This intersection has been selected as it is adjacent to two schools, is heavily trafficked, and has historically been an area of interest for improvement by the community and TAMC.
On November 8, 2016, TAMC placed the Transportation Safety & Investment Plan (Measure X) on the ballot, the measure was approved with 67.7% approval from Monterey County voters. The measure, through retail transactions and use tax of three-eighths of one percent (3/8%) is anticipated to generate an estimated $20 million annually for 30 years. The revenue from the sales tax measure is used for transportation safety and mobility projects in Monterey County. 40% of the revenue is allocated to Regional Projects via the Regional Safety Mobility and Walkability Program. TAMC has identified and allocated funding for specific projects across the county; one of the projects identified includes improvements to the SR68 Corridor within Pacific Grove bounds. A total of $5 Million has been allocated.
As part of the FY22/23 Capital Improvement Plan (CIP), the multi-year Cedar St, Sunset Dr & Congress Ave Intersection Improvements Project was approved by the City Council. $1M was allocated from the Measure X Regional Safety Mobility and Walkability Program to the initial phase of the project.
PG CC 12/20/23
75 of 244
On October 19, 2022, Council approved a Measure X funding agreement with TAMC for an amount not to exceed $1,000,000, of the larger $5M bucket, to the initial phase and kick off the project. At the July 5, 2023 meeting, Council authorized the City to enter into an agreement with GHD for Phase I of the Congress, Cedar, and Sunset Intersection Safety Improvement Project in an amount not to exceed $797,574. Since the commencement of the project and the authorization of the agreement with GHD, significant progress has been made.
Update:
To make effective use of City resources and avoid delays to the Project, two approval processes are being pursued in parallel with Caltrans:
A traditional Project Initiation (PSR-PDS) / Project Approval (Project Report) / PS&E approach, and
1. 2. A streamlined Design Engineering Evaluation Report (DEER) approach.
Because the project is on a local route, is low-speed, and serves a complete streets/access improvement purpose, it may be eligible for Caltrans approval via a DEER. The DEER process is desirable for time and cost efficiency. The DEER would replace both the PSR-PDS and the Project Report, documenting both project initiation and project approval with a single document. The City would also not be required to reimburse Caltrans for costs incurred during development and approval of the DEER, representing significant time and money savings for the City and streamlining reviews on the Caltrans front. Because the DEER process is an unconventional approach, if Caltrans denies our request to proceed using a DEER, the traditional PSR-PDS / Project Report / PS&E approach would need to be pursued, potentially delaying project approval. As a result, GHD is pursuing both approval processes in parallel to prevent unduly delays, while striving for an efficient and cost-effective solution.
The traditional PSR-PDS / Project Report / PS&E approach is used on most Caltrans oversight projects and no special approval from Caltrans is required to proceed with this approach. In addition to requiring a lengthier overall schedule (with project initiation and project approval documented one-after-the-other rather than in a single document like the DEER), this approach would require the City to reimburse Caltrans for staff time/costs incurred during the development and approval of the PSR-PDS during project initiation.
While our hope is to move forward with a DEER to reduce oversight reimbursement costs and streamline the approval process, we are running both approval processes “in parallel” currently to avoid delays if our request for a DEER is denied. This means that we are collecting and developing the data, analysis, and documentation that overlap between the DEER and the PSR-PDS while we seek Caltrans concurrence, allowing us to quickly shift between the two approaches based on the outcome of our conversations with Caltrans without wasting project budget and requiring no additional scope efforts.
Next Steps:
The City will continue to work with CalTrans to determine the correct path moving forward.
Simultaneously, to gather community feedback, the City in conjunction with GHD, will host 2 community meetings:
Tuesday, January 9, 2024, from 5:30 -7:30 pm at Chautauqua Hall. This meeting will be conducted to allow the community to share their thoughts on how to shape the concept designs, and
1. Monday, January 22, 2024, from 5:30-7:30, at the Pacific Grove High School Library. This meeting will take the feedback from the first meeting and show how those ideas have been incorporated into the project.
2. These public input opportunities will be widely advertised via direct mailers for those adjacent to the PG CC 12/20/23
76 of 244
corridor, the City Manager’s Report, the City’s website, and social media accounts. City Staff intends to provide the Council with periodic updates as the project progresses. Once Cal Trans determines the correct approach for implementation, Staff will bring forward a report outlining that path and next steps.
OPTIONS
1. Provide alternative direction
FINANCIAL IMPACT:
There is no fiscal impact associated with receiving this report. As noted above, this project is funded via Measure X and is approved as part of the Capital Improvement Program.
FOCUSED PRIORITY AREA: Infrastructure
Attachments
Outreach Flyer
PG CC 12/20/23
77 of 244
Sunset Dr / SR 68 Improvements
Help shape the future of this corridor!
The City of Pacific Grove and TAMC are kicking off the
next project phase toward improving Sunset Drive/SR 68
from Forest Avenue to the Cedar Street/Congress Avenue
five-way intersection.
We’ll be refining the improvements proposed in the 2016 Highway 68 Corridor Study to complete preliminary design and secure environmental clearance for improvements at
the Forest Avenue and the Cedar Street/Congress
Avenue intersections, an enhanced crossing at 19th
Street, and bicycle and pedestrian connections.
We need your help! Join us for a community meeting to
discuss the existing challenges and possible solutions for the Cedar Street/Congress Avenue five-way intersection.
Your input will directly inform the design concept.
Community Meeting
January 9
5:30 - 7:30 pm
Chautauqua Hall
Share your thoughts to shape
the design concepts
Community Meeting
January 22
5:30 - 7:30 pm
Pacific Grove High
School Library
See how your ideas were
incorporated
Traffic Safety
Commission
January 23
4:00 pm
Council Chambers
City Council
Tentatively scheduled for
December 20
6:00 pm
Council Chambers
CEDAR ST
FOREST GROVE
ELEMENTARY SCHOOL
CONGRESS AVE
PACIFIC GROVE
HIGH SCHOOL
FOREST AVE
19TH ST
MORSE DR
CONGRESS AVE
SUNSET DR
Visit the project webpage
for more information
and updates:
cityofpg.org/sunset-corridor
PG CC 12/20/23
78 of 244
Agenda No. 9 A
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Bill Peake, Mayor
MEETING DATE: December 20, 2023
SUBJECT: Historic Resources Committee Membership.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
Direct the City Attorney to introduce and hold a first reading of an ordinance to amend PGMC Chapter
23.76.021 Historic Resources Committee Historic Resources Committee, or alternatively, discuss and take other action related to this item.
DISCUSSION
The number of members (7) and specificity of Historic Resource Committee (HRC) member qualifications make it difficult to recruit and appoint members to fill the committee.
Reducing the number of members from seven to five will have no effect on the current committee as there are two vacancies.
Amending member qualifications will provide the flexibility to consider a wider range of applicants and have minimal impact on quality of HRC decisions.
Allowing a non-Pacific Grove resident with demonstrated architectural or general contractor experience in our city will facilitate knowledgeable professionals to serve on the HRC. Several local architects routinely work in Pacific Grove but are not residents and could fill this role.
Proposed amendments will align HRC size and qualifications with that of the Architectural review board which has similar permitting responsibilities.
Proposed amendments are shown below by deletion of all text shown in strikeout text (strikeout text) and the addition of all text shown in bold, italic, underscored text (bold, italic, underscored text).
Chapter 23.76.021 Historic resources committee.
(a) The historic resources committee shall consist of seven five members having a demonstrated interest in and knowledge of historic preservation and the cultural resources of Pacific Grove. At least four members shall be residents registered to vote in the City of Pacific Grove. One of the members shall be a licensed architect with preservation experience, landscape architect, engineer, or architectural historian, one shall or be a licensed general contractor with preservation experience, and one shall be a PG CC 12/20/23
79 of 244
representative of the heritage society. A member not registered to vote in the City of Pacific Grove shall have demonstrated architectural or general contractor experience in the city of Pacific Grove.
OPTIONS
Discuss and take other action related to this item.
FINANCIAL IMPACT:
None.
GOAL ALIGNMENT: Not Applicable.
PG CC 12/20/23
80 of 244
Agenda No. 12 A
CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Lew Bauman, Interim Community Development Director MEETING DATE: December 20, 2023
SUBJECT: First Amendment to Professional Services Agreement with Rincon Consultants for the 6th Cycle Housing Element Update.
CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
RECOMMENDATION
1) Approve motion to authorize the Mayor to execute the First Amendment To Professional Services Agreement with Rincon Consultants for the 6th Cycle Housing Element Update adding an amount not to exceed $952,708.20 to complete the following:
1. Update General Plan Zoning Ordinance and Map Amendments
2. Prepare General Plan Land Use Element Consistency Updates
3. Prepare General Plan Health and Safety Element Consistency Updates
4. Prepare Program Environmental Impact Report
5. Public Hearing and Community Meeting Attendance
6. Prepare Mitigation and Monitoring Plan
or
2) Alternatively, discuss and take other action related to this item.
DISCUSSION
Summary
The City’s Regional Housing Needs Allocation (RHNA) increased substantially to 1,125 residential units required to be planned for by 2031, constituting roughly an 878% increase from the previous cycle and a 14% increase in the number of new households that must be accommodated in the City’s General Plan and Zoning Ordinances. The General Plan’s Housing Element (HE) must be updated to include policies and programs to accommodate this RHNA allocation.
The City’s Draft HE Update, prepared by Rincon Consultants, will be a component of the City’s General Plan. Concurrently with the adoption of the HE, other elements of the General Plan must be updated in accordance with new laws and be internally consistent with the HE. That consistency work and the related environmental compliance was embodied in a two-phase Focused General Plan Update (FGPU) proposed to Council in August 2023. The proposed FGPU was structured to update selected elements of the City’s 1994 General Plan, Zoning Code & Map, and included Objective Design & Development Standards to streamline permitting and meet state law requirements along with the preparation of an Environmental PG CC 12/20/23
81 of 244
Impact Report (EIR). The Council approved and directed staff to contract only Phase I of Rincon’s FGPU proposal on August 2, 2023, with a not-to-exceed contract amount of $1,089,891 for FY 2022/23 through FY 2024/25.
To proceed with the first phase FGPU as directed by Council, the First Amendment to Rincon’s Housing Element Contract includes key elements of work included in the FGPU proposal and includes the HE in the EIR, as well as other work necessary to allow the Council to adopt the HE and Zoning Ordinances by the December 2024 state submittal deadline. Work is proposed to begin in December 2023 and be completed by November-December 2024. This work will need to be finished by the end of 2024 so that the City will achieve compliance with State Law.
Background
At its’ August 17, 2022, meeting, City Council directed staff to initiate a FGPU. Staff subsequently issued a Request for Proposals (RFP) to update selected elements of the City's 1994 General Plan, Zoning Code & Map, Objective Design & Development Standards, as well as conduct environmental review in accordance with the requirements of the California Environmental Quality Act (CEQA). This work was described as a FGPU.
Staff issued the RFP for the FGPU in September 2022, with a closing date of December 2, 2022. Rincon was the only respondent to the RFP. Rincon and their subconsultants are qualified and experienced professionals with a demonstrated ability to complete the project(s). Rincon was also retained to prepare the City’s 6th Cycle HE Update under separate contract – the City of Pacific Grove Professional Services Agreement dated April 1, 2023 (the “Agreement”). The CEQA review in the RFP for the FGPU did not include the Housing Element (HE), which was engaged under separate contract with Harris & Associates to conduct an Initial Study/Mitigated Negative Declaration (IS/MND) on the HE. However, only initial work was conducted under the Harris contract. On May 17, 2023, Staff returned to Council with Rincon’s FGPU proposal.
Based on input received from the Council, staff worked with the consultant team to prepare a revised proposal for the FGPU. The revised proposal was drafted to respond to Council's May 17 direction and was presented to Council on August 2, 2023. At that meeting, the Council provided direction to staff to proceed with contracting of only Phase I of Rincon’s FGPU proposal for a not-to-exceed contract amount of $1,089,891 for FY 2022/23 through FY 2024/25.
Proposed First Amendment
Following Council’s August 2023 direction, staff and counsel discussed including the HE in the EIR being prepared for the Phase I FGPU, in lieu of an IS/MND, to ensure a thorough full environmental review to include the HE update along with the focused updates of the Land Use and Health and Safety Elements, zoning, and related updates to the 1994 General Plan and City Code. This approach ensures an integrated comprehensive review of the environmental impacts of the HE, General Plan updates, and the related zoning map and zoning ordinance amendments. For administrative and managerial efficiency, this work is structured so that the multiple tasks are included as a single amendment to the original HE Agreement with Rincon, rather than as separate contracts for an EIR and focused general plan update work.
The proposed First Amendment to the Agreement includes zoning ordinance and map updates to comply with State RHNA requirements and AB 1398 rezoning mandates. This amendment also includes the necessary Land Use and Health and Safety Element consistency updates and evaluation of zoning to determine use of objective language to facilitate streamlined permit review, all necessary to achieve PG CC 12/20/23
82 of 244
Housing Element density targets. The form of EIR recommended to accompany adoption of the HE and other tasks conducted under this amendment is a Program EIR pursuant to State CEQA Guidelines Section 15168. Work under the First Amendment is proposed to begin in December 2023 and be completed with public hearings no later than November-December 2024. The estimated project schedule is included in the attached agreement.
The City’s RHNA increased substantially to 1,125 residential units required to be constructed by 2031.
This constitutes roughly an 878% increase in Pacific Grove’s RHNA from the previous cycle and a 14% increase in the number of new households in Pacific Grove. While updates to the Housing Element occur every 8 years in accordance with the State’s housing cycles, these updates typically do not trigger the requirement for major updates to the General Plan. However, this substantial planned housing increase is likely to impact the need for infrastructure, commercial services, educational and medical services, recreational services, calls for emergency services, as well as the transportation network.
A focused update to the City’s Land Use and Health and Safety Elements and zoning ordinances are necessary to accommodate the RHNA allocation of 1,125 units. According to HCD’s regulations, rezoning is required within one year if the HE is not certified within 120 days of the statutory deadline for adoption. It is not anticipated that the City’s HE will be adopted by the city and certified by the HCD deadline of April 15, 2024. Accordingly, the city must complete zoning amendments and focused general plan work needed to provide capacity to meet the City’s RHNA with full environmental review no later than December 2024.
The proposed contract amendment cost is an amount not to exceed $952,708.20 beginning in FY 2022/23 and scheduled to be complete in FY 2024/25. If approved, the total Amended HE contract would be an amount not to exceed $1,180,626.20 ($227,918 for initial housing element scope of work + $952,708.20 for additional services).
Goal Alignment
Given the far-reaching nature of long-term planning documents, the work encompassed in the proposed First Amendment is consistent with the goals established by the City Council.
OPTIONS
Authorize First Amendment with Rincon Consultants, Inc., adding an amount not to exceed $952,708.20 to the Agreement beginning in FY 2022/23 and completing work in FY 2024/25; or
1. 2. Alternatively, discuss and take other action related to this item.
FINANCIAL IMPACT:
The Fiscal Year 2023/24 Amended Budget includes $1,089,891 for Phase I of the General Plan Update. If this contract is approved, the original General Fund appropriation will be reduced to $791,408 as part of the mid-year budget process. The additional funds needed will be appropriated from the Operating Grants and General Plan Maintenance Fees Funds in the amounts of $128,750 and $32,550, respectively.
This will allow for $298,483 to be returned to the General fund balance for future appropriation.
The amount in the Operating Grants Fund reflects the award of a REAP 2.0 Local Suballocation Grant (LSG). This grant was awarded from the Association of Monterey Bay Area Governments (AMBAG) for an amount not to exceed $128,750 to support mandated rezoning efforts and other work as part of a focused general plan update. The LSG funding provides reimbursement for the City’s costs under First Amendment associated with the zoning, program EIR, and public outreach work.
PG CC 12/20/23
83 of 244
FOCUSED PRIORITY AREA: Affordable Housing
Attachments
Professional Services Agreement with Rincon dated April 1, 2023 First Amendment to Professional Services Agreement with Rincon Consultants Staff Presentation
PG CC 12/20/23
84 of 244
Professional Services Agreement 07.19.2022
CITY OF PACIFIC GROVE
PROFESSIONAL SERVICES AGREEMENT
This PROFESSIONAL SERVICE AGREEMENT (“PSA”) FOR NON-CONSTRUCTION PROJECTS (“Agreement”), is made and effective as of April 1, 2023, between the City of Pacific Grove (“City”), a municipal corporation and Rincon Consultants, Inc., a corporation (“CONSULTANT”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. TERM
This Agreement shall commence on April 1, 2023 and shall remain and continue in effect until the tasks described herein are completed, but in no event later than June 30, 2024, unless sooner terminated pursuant to the provisions of this Agreement.
2. SCOPE OF WORK
CONSULTANT shall perform the tasks and services (“Services”) described and set forth in Exhibit A, Scope of Services, attached hereto and incorporated herein as though set forth in full. CONSULTANT shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. To the extent that Exhibit A is a proposal from CONSULTANT, such proposal is incorporated only for the description of the Scope of Services and no other terms and conditions from any such proposal shall apply to this Agreement unless specifically agreed to in writing.
3. PERFORMANCE
CONSULTANT shall at all times faithfully, competently and to the best of their ability, experience, and talent, perform all Services described herein. CONSULTANT shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of CONSULTANT hereunder in meeting their obligations under this Agreement.
CONSULTANT is bound by the contents of City’s Request for Proposal on file hereto and incorporated herein as Exhibit D, and the contents ofthe proposal submitted by CONSULTANT, available on file at Community Development Department, hereto and incorporated herein as Exhibit E. In the event of conflict, the requirements of City’s Request for Proposals and this Agreement shall take precedence over those contained in CONSULTANT’s proposals.
4. CITY MANAGEMENT
The City Manager, or their designee, shall represent City in all matters pertaining to the administration of this Agreement, review and approval of all products submitted by CONSULTANT, but not including the authority to enlarge the Scope of Work or change the compensation due to CONSULTANT. The City Manager shall be authorized to act on DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
85 of 244
Professional Services Agreement 07.19.2022
City’s behalf and to execute all necessary documents that enlarge the Scope of Work or change CONSULTANT’s compensation, subject to Section 6 hereof.
5. PAYMENT
a. The City agrees to pay CONSULTANT monthly, in accordance with the payment rates and terms and the Payment Schedule as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed $227,918 for the total term of the Agreement unless additional payment is approved as provided in this Agreement. b. The City Manager’s contract authority is limited to $39,999.99, which includes all costs.
Contracts, including any contract amendments that exceed the total threshold, require City Council approval. Any contracts, including contract amendments that exceed the total threshold, which do not have City Council approval, shall be void. c. CONSULTANT shall not be compensated for any Services rendered in connection with its performance of this Agreement that are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager or the City Council. CONSULTANT shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and CONSULTANT at the time City’s written authorization is given to CONSULTANT for the performance of said services.
d. CONSULTANT shall submit invoices monthly for actual Services performed. Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for Services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of CONSULTANT’s fees it shall give written notice to CONSULTANT within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.
Any final payment under this Agreement shall be made within forty-five (45) days of receipt of an invoice therefore.
6. INSPECTION
City shall at all times have the right to inspect the work and materials. CONSULTANT shall furnish all reasonable aid and assistance required by City for the proper examination of the work and all parts thereof. Such inspection shall not relieve CONSULTANT from any obligation to perform said work strictly in accordance with the specifications or any modifications thereof and in compliance with the law.
7. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon CONSULTANT at least thirty (30) DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
86 of 244
Professional Services Agreement 07.19.2022
days prior written notice. Upon receipt of said notice, CONSULTANT shall immediately cease all Services under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement.
b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to CONSULTANT the actual value of the Services performed up to the time of termination, provided that the Services performed are of value to the City. Upon termination of the Agreement pursuant to this Section, CONSULTANT will submit an invoice to the City pursuant to Section 6.
8. DEFAULT OF CONSULTANT
a. CONSULTANT’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that CONSULTANT is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating CONSULTANT for any Services performed after the date of default and can terminate this Agreement immediately by written notice to the CONSULTANT. If such failure by the CONSULTANT to make progress in the performance of Services hereunder arises out of causes beyond the CONSULTANT’s control, and without fault or negligence of the CONSULTANT, it shall not be considered a default. b. If the City Manager or designee determines CONSULTANT is in default in the performance of any of the terms or conditions of this Agreement, they shall cause to be served upon CONSULTANT a written notice of the default. The CONSULTANT shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event CONSULTANT fails to cure its default within such period of time or fails to present City with a written plan for the cure of the default, City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
9. OWNERSHIP OF DOCUMENTS
a. CONSULTANT shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by City that relate to the performance of Services under this Agreement. CONSULTANT shall maintain adequate records of Services provided in sufficient detail to permit an evaluation of Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible.
CONSULTANT shall provide free access to the representatives of City or its designees at reasonable times to such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts or copies therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
87 of 244
Professional Services Agreement 07.19.2022
activities related to this Agreement. If there is a substantial billing deviation adverse to City, then the cost of an audit shall be borne by CONSULTANT. Such records, together with supporting documents, shall be maintained for a period of five (5) years after receipt of final payment.
b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the Services to be performed pursuant to this Agreement shall become the sole property of City and may be used, reused, or otherwise disposed of by City without the permission of CONSULTANT.
With respect to computer files, CONSULTANT shall make available to City, at CONSULTANT’s office and upon reasonable written request by City, the necessary computer software and hardware for purposes of accessing, compiling, transferring, copying and/or printing computer files. CONSULTANT hereby grants to City all right, title, and interest, including any copyright, in and to the documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared by CONSULTANT in the course of providing the Services under this Agreement.
10. RECORD AUDIT
In accordance with Government Code, Section 8546.7, for expenditures of greater than $10,000, records of both City and CONSULTANT shall be subject to examination and audit by the Auditor General for a period of three (3) years after final payment.
11. INDEMNIFICATION AND DEFENSE
Indemnity
To the fullest extent permitted by law, CONSULTANT shall indemnify and hold harmless City and any and all of its officers, employees and agents (“Indemnified Parties”) from and against any and all losses, liabilities, damages, costs and expenses, including legal counsel’s fees and costs, caused in whole or in part by the negligent or wrongful act, error or omission of CONSULTANT, its officers, agents, employees or subconsultants (or any City or individual that CONSULTANT shall bear the legal liability thereof) in the performance of Services under this Agreement. CONSULTANT’s duty to indemnify and hold harmless City shall not extend to the City’s sole or active negligence.
Duty to defend
In the event City, its officers, employees, agents and/or volunteers are made a party to any action, lawsuit, or other adversarial proceeding arising from the performance of the Services encompassed by this Agreement, and upon demand by City, CONSULTANT shall defend City at CONSULTANT’s cost or at City’s option, to reimburse City for its costs of defense, including reasonable attorney’s fees and costs incurred in the defense of such matters to the extent the matters arise from, relate to or are caused by CONSULTANT’s negligent acts, errors or omissions. Payment by City is not a condition DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
88 of 244
Professional Services Agreement 07.19.2022
precedent to enforcement of this indemnity. In the event of any dispute between CONSULTANT and City, as to whether liability arises from the sole or active negligence of the City or its officers, employees, or agents, CONSULTANT will be obligated to pay for City’s defense until such time as a final judgment has been entered adjudicating the City as solely or actively negligent. CONSULTANT will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation.
12. INSURANCE
CONSULTANT shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit C attached to and part of this Agreement.
13. INDEPENDENT CONSULTANT
a. CONSULTANT is and shall at all times remain as to City a wholly independent consultant and/or independent contractor. The personnel performing the Services under this Agreement on behalf of CONSULTANT shall at all times be under CONSULTANT’s exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of CONSULTANT or any of CONSULTANT’s officers, employees, or agents, except as set forth in this Agreement. CONSULTANT shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of City. CONSULTANT shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner.
b. No employee benefits shall be available to CONSULTANT in connection with the performance of this Agreement. Except for the fees paid to CONSULTANT as provided in the Agreement, City shall not pay salaries, wages, or other compensation to CONSULTANT for performing Services hereunder for City. City shall not be liable for compensation or indemnification to CONSULTANT for injury or sickness arising out of performing Services hereunder.
14. LEGAL RESPONSIBILITIES
CONSULTANT shall keep itself informed of State and Federal laws and regulations that in any manner affect those employed by it or in any way affect the performance of its Services pursuant to this Agreement. CONSULTANT shall at all times observe and comply with all such laws and regulations. City, and its officers, employees, and agents shall not be liable at law or in equity occasioned by failure of the CONSULTANT to comply with this Section.
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
89 of 244
Professional Services Agreement 07.19.2022
15. UNDUE INFLUENCE
CONSULTANT declares and warrants that no undue influence or pressure was used against or in concert with any officer, employee or agent of City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer, employee or agent of City has or will receive compensation, directly or indirectly, from CONSULTANT, or from any officer, employee or agent of CONSULTANT, in connection with the award of this Agreement or any Services to be performed as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling City to any and all remedies at law or in equity.
16. NO BENEFIT TO ARISE TO CITY OFFICERS AND EMPLOYEES
No officer, employee of City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Services performed under the Agreement during their tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the Services performed under this Agreement.
17. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
a. All information gained by CONSULTANT in performance of this Agreement shall be considered confidential and shall not be released by CONSULTANT without City’s prior written authorization. CONSULTANT, its officers, employees, agents, or subconsultants, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered “voluntary” provided CONSULTANT gives City notice of such court order or subpoena.
b. CONSULTANT shall promptly notify CITY should CONSULTANT, its officers, employees, agents, or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request (“Discovery”), court order, or subpoena from any person or party regarding this Agreement and the work performed there under or with respect to any project or property located within the City, unless City is a party to any lawsuit, arbitration, or administrative proceeding connected to such Discovery, or unless CONSULTANT is prohibited by law from informing City of such Discovery. City retains the right, but has no obligation, to represent CONSULTANT and/or be present at any deposition, hearing, or similar proceeding as allowed by law. Unless City is a party to the lawsuit, arbitration, or administrative proceeding and is adverse to CONSULTANT in such proceeding, CONSULTANT agrees to cooperate fully with City and to provide the opportunity to review any DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
90 of 244
Professional Services Agreement 07.19.2022
response to discovery requests provided by CONSULTANT. However, City’s right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
If City determines CONTRACTOR comes within the definition of Contractor under the Political Reform Act (Government Code §87100 et seq.), CONTRACTOR shall complete and file and shall require any other person doing Work under this Agreement to complete and file a “Statement of Economic Interest” with CITY disclosing CONTRACTOR’s and/or such other person’s financial interests.
18. DISCRIMINATION
CONSULTANT agrees that in the performance of this Agreement, neither CONSULTANT nor any person acting on CONSULTANT’s behalf shall discriminate against any person on the basis of race, religious creed, color, national origin, ancestry, disability, medical condition, genetic information, marital status, sexual orientation, sex, gender identity, gender expression, military or veteran status or age.
19. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, by first class mail, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:
To City: Anastacia Wyatt
City of Pacific Grove
300 Forest Avenue
Pacific Grove, CA 93950
Attention: City Clerk
To CONSULTANT: Kimiko Lizardi
Rincon Consultants, Inc.
2511 Garden Road, Suite C-250
Monterey, CA 93940
Notice is effective on the date of personal service, or 5 days following deposit in a United States mailbox, or date of postmark. The parties may agree to service by email.
20. THIRD PARTY BENEFICIARIES
Nothing contained in this Agreement shall be construed to create, and the parties do not intend to create, any rights in third parties.
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
91 of 244
Professional Services Agreement 07.19.2022
21. ASSIGNMENT
CONSULTANT shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of CITY. Because of the personal nature of the Services to be rendered pursuant to this Agreement, only CONSULTANT shall perform the Services described in this Agreement. CONSULTANT may use assistants, under their direct supervision, to perform some of the Services under this Agreement.
22. LICENSES
At all times during the term of this Agreement, CONSULTANT shall have in full force and effect, all licenses required of it by law for the performance of the Services described in this Agreement. CONSULTANT shall obtain a valid City Business License and shall maintain said Business License for the term of this Agreement and any extensions.
23. GOVERNING LAW
City and CONSULTANT understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in Monterey County, or federal district court with jurisdiction over City.
CONSULTANT agrees not to commence or prosecute any dispute arising out of or in connection with this Agreement other than in the aforementioned courts and irrevocably consents to the exclusive personal jurisdiction and venue of the aforementioned courts.
24. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to their obligations described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written and pertaining to the subject of this Agreement or with respect to the terms and conditions of this Agreement, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party’s own independent investigation of any and all facts such party deems material. No amendment shall be valid unless in writing, executed by both parties.
25. DISPUTE RESOLUTION; ATTORNEY’S FEES
CONSULTANT shall continue to perform under this Agreement during any dispute.
CONSULTANT and City hereby agree to make good faith efforts to resolve disputes as quickly as possible. In the event any dispute arising from or related to this Agreement DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
92 of 244
Professional Services Agreement 07.19.2022
results in litigation or arbitration, the prevailing party shall be entitled to recover all reasonable costs incurred, including court costs, attorney fees, expenses for expert witnesses (whether or not called to testify), expenses for accountants or appraisers (whether or not called to testify), and other related expenses. Recovery of these expenses shall be as additional costs awarded to the prevailing party, and shall not require initiation of a separate legal proceeding.
26. WORK SCHEDULED/TIME OF COMPLETION
City and CONSULTANT agree that time is of the essence in this Agreement.
27. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of CONSULTANT warrants and represents that they have the authority to execute this Agreement on behalf of the CONSULTANT and have the authority to bind CONSULTANT to the performance of its obligations hereunder.
28. INTERPRETATION OF CONFLICTING PROVISIONS
In the event of any conflict or inconsistency between the provisions of this Agreement and the Provisions of any exhibit or other attachment to this Agreement, the provisions of this Agreement shall prevail and control.
29. SEVERABILITY
If any term of this Agreement is held invalid by a court of competent jurisdiction or arbitrator the remainder of this Agreement shall remain in effect.
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
93 of 244
Professional Services Agreement 07.19.2022
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
CITY OF PACIFIC GROVE CONSULTANT
By: By:
Anastacia Wyatt, Community
Development Director
Richard Daulton, Principal/Vice President
Date: Date:
By: ___________________________ By: ____________________________ Bill Peake, Mayor Tori Hannah, Administrative Services Director Date: ___________________________ Date: ___________________________ Approved As To Form:
City Attorney
_______________________________
Date
Attachments: Exhibit A Scope of Services
Exhibit B Payment Schedule
Exhibit C Insurance Requirements
Exhibit D Request for Proposal
Exhibit E Consultant’s Proposal
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 4/5/2023 4/5/2023
4/5/2023
4/5/2023
4/6/2023
PG CC 12/20/23
94 of 244
Professional Services Agreement 07.19.2022
EXHIBIT A
SCOPE OF SERVICES
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
95 of 244
2 Housing Element Scope of Work
2.1 Draft 6th Cycle Housing Element Review
2.1.1 Initiation Meeting
[Rincon lead, VTA]
The Rincon team will meet virtually with City staff to exchange information and to initiate work on the Housing Element Update. During the meeting, the team will review the overall scope and discuss schedule and data needs.
Deliverables
• Agenda and Meeting Notes
2.1.2 Review Documents and Strategy for Housing Element Update
[Rincon lead, VTA]
During this task the team will review the 6th Cycle Housing Element update materials, data/documents provided by the City, including any community engagement efforts to familiarize ourselves with the status of the project. As necessary, the Rincon team will provide a more formal data request to help the City in compiling necessary data and documents. During this review, the Rincon team will identify and outline any data deficiencies/gaps, additional analysis and engagement efforts, if any, needed to support completion of the 6th Cycle Housing Element Update.
Rincon will also describe a recommended strategy to move forward with the Housing Element Update to ensure City staff is clear on any of the potential challenges to schedule and/or with the overall update process.
Assumptions
• City staff will provide access to materials and documents need to conduct a thorough review Deliverables
• Data Request
• Memorandum Strategy for Housing Element Update
2.1.3 Scope/Budget and Schedule Updates
[Rincon lead, VTA]
This task includes, as necessary, any refinements to the scope, budget or schedule required following discussion and any needs identified during Task 2.1.2.
Deliverables
• Scope/Budget and Schedule Updates, as necessary
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
96 of 244
City of Pacific Grove
Focused General Plan Proposal Supplement
Rincon Consultants, Inc. Page 8
2.2 Housing Element Update
2.2.1 Evaluation of Past Accomplishments
[VTA lead, Rincon]
Veronica Tam and Associates (VTA) will lead the preparation of the Evaluation of Past Accomplishments. VTA will evaluate the City’s progress in implementing the 2015-2023 Housing
Element. VTA will review the City’s Housing Element Annual Progress Reports as a starting point for this evaluation and will provide an assessment of the effectiveness of the prior housing element’s goals and programs. VTA will also interview staff to discuss the initial findings and obtain additional insight
regarding the effectiveness of the programs. VTA will compile the evaluation in a matrix format, including a brief discussion of the policy/program, an evaluation of progress and an initial recommendation on the appropriateness of the goal/program to carry forward into the updated 6th Cycle Housing Element
Deliverables
• Draft Memorandum Evaluation of Past Accomplishments of the 2015-2023 Housing Element (word) • Final Memorandum Evaluation of Past Accomplishments of the 2015-2023 Housing Element (word and PDF)
2.2.2 Housing Needs Assessment and Housing Constraints
[VTA lead, Rincon]
Housing Needs Assessment
VTA will lead the preparation of the Housing Needs Assessment. The Housing Needs Assessment will contain the following topics to satisfy Government Code Section 65583(a) requirements:
a) demographics, income, and employment trends; b) household characteristics; c) housing stock characteristics; d) at-risk housing analysis; and analysis of special housing needs. We will utilize a variety of data sources to update the City’s Housing
Element needs assessment. These include ACS, 2020 Census, Department of Finance population and housing estimates, State Employment Development Department labor statistics, and housing market data, among others.
What’s New in 6th Cycle
The review of past accomplishments must
include a discussion of the City’s
cumulative impact on addressing the
housing needs of special populations.
What’s New in 6th Cycle
HCD requires specific information on
farmworker populations (including
seasonal and migrant farmworkers).
American Community Survey (ACS) data is
not adequate to address this
requirement. If local farmworker
population is not available, HCD will
accept county-level, USDA Agricultural
Census data. HCD also requires specific
information on the
jurisdictions housing stock conditions
based on local knowledge. ACS data on
age of structure and availability of
plumbing and heating facilities is not
considered adequate.
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
97 of 244
Housing Constraints
VTA will lead the preparation of the Housing Constraints section. The Housing Constraints section will identify potential governmental and non-governmental constraints to housing production, including environmental and infrastructural constraints. This analysis must contain a review of factors that may potentially constrain the
development, improvement, and preservation of housing
in City of Pacific Grove. Factors to be reviewed include market, governmental, environmental, and infrastructural constraints.
The City’s 6th Cycle Housing Element will be updated to meet new state law requirements. Additional
impediments may be identified based on discussions with staff and community stakeholders.
Assumptions
• City staff will provide one set of consolidated
comments on the Administrative Draft Housing
Needs Assessment and Housing Constraints sections
• The revised draft Housing Needs Assessment and
Housing Constraints sections will be incorporated
into the Screencheck Draft Housing Element in Task
2.2.7. Deliverables
• Administrative Draft Housing Needs Assessment and
Housing Constraints sections (word)
2.2.3 Housing Sites
Site Inventory Review
[Rincon lead, VTA]
Rincon will review the Sites Inventory prepared by the previous housing element consultant. We understand that the City and City’s consultant used Balancing Act to engage with the public on the sites selection process. The scope of this task assumes that the Rincon team’s efforts will largely be focused on supporting the Site
Inventory through data review to inform preparation of the Housing Resources section and other sections of the Housing Element Update.
This task assumes that the Sites Inventory is stable and that the sites identified have been vetted through an adequate community engagement process and are consistent with State Housing Element law and HCD’s Completeness Review Checklist. This means that the Sites Inventory should be considered adequate to address the following required analyses:
What’s New in 6th Cycle
• State Legislation:
o Assembly Bill (AB) 101 – Low Barrier
Navigation Centers o AB 139 – Parking
standards for emergency shelters
o AB 2162 – Supportive housing meeting
specific criteria and located within 0.5 miles
from transit
o AB 1762, SB 1227, and AB 2345 – Density
Bonus o SB 35 and objective
development standards
• Compliance with transparency in development
regulations
• Non-governmental constraints – assessment of
NIMBYism, lending practices, shortage of labor,
and other economic factors
• HCD new policy direction to address the
provision of large residential care for seven or
more persons
What’s New in 6th Cycle
State law pertaining to adequate site
requirements (AB 1397 and SB 166) has
changed. AB 1397 places higher standards
on the reuse of sites, reliance on
nonvacant sites and extreme sizes of sites
(too small and too large). SB 166 requires
a no-net loss accounting that necessitates
a sites inventory with a comfortable
buffer (typically 15-30 percent).
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
98 of 244
City of Pacific Grove
Focused General Plan Proposal Supplement
Rincon Consultants, Inc. Page 10
• Affirmatively Furthering Fair Housing –an evaluation of the sites to determine how they meet AFFH requirements, including that they are located throughout the community in a manner that has the ability to affirmatively further an increase in fair housing.
• Non-vacant site analysis – an analysis of non-vacant sites to address a portion of the RHNA. This analysis should analyze realistic development potential within the planning period by considering the extent that a non-vacant site’s existing use impedes additional residential development, the jurisdiction’s past experience converting existing uses to higher density residential development, market trends and conditions.
• Local housing trends - an analysis using anticipated and actual project densities to project and substantiate assumed future development yields of proposed RHNA sites. This step assumes that reliance on documentation provided by City staff to compare the maximum zoning density to the actual project yield, including percentage and types of affordable units from development projects built, approved or under review during the 5th Cycle period. This step is also typically informed by input from residential developers obtained during community engagement to support estimated residential capacities on proposed RHNA sites.
• Infrastructure constraints – this analysis assumes discussions have occurred with appropriate utility providers to determine if parcels included in the sites inventory have sufficient access to water, sewer and dry utilities and adequate capacity to support housing development. This analysis typically relies on City staff to support the review of existing plans and programs and to support the consultant in identifying any potential limitations or constraints and improvements necessary to support housing development on the identified sites. This does not typically include technical infrastructure analyses.
If the site inventory is not adequate to support the required analyses and will require significant revision, including the identification of additional or replacement sites, the scope, budget and schedule will need to be revaluated.
Assumptions
• This task assumes that the Site Inventory will be provided in both GIS and excel formats. • Rincon will not edit/clean up any parcel or base data. • As stated previously, this task assumes Rincon can rely on a Draft Sites Inventory prepared by the previous housing element consultant.
Sites Working Session
[Rincon lead, VTA]
The Rincon team will participate in a virtual working session with City staff to ensure a clear understanding of the Sites Inventory and any accompanying assumptions. This session is anticipated to be up to two hours.
Deliverables
• Agenda and Meeting Notes
Sites Adjustment (Allowance)
[Rincon lead, VTA]
While the above tasks assume that the Sites Inventory is stable, we have included an allowance for some minor adjustments to the Sites Inventory. This includes up to 32 hours for the Rincon team to adjust assumptions or sites assuming that the majority of the sites can be used. Rincon will not proceed with this task unless mutually agreed upon with City staff and based on a clear understanding of the work needed to support any Sites Inventory adjustments. This task assumes one round of review by City staff of an adjusted Sites Inventory.
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
99 of 244
Deliverables
• Draft Sites Inventory Adjustment
• Final Sites Inventory Adjustment
2.2.4 Housing Resources
[Rincon lead, VTA]
This task includes preparation of the Housing Resources section. The Housing Resources section will include a discussion of the following:
• Future housing needs, including a discussion of the RHNA requirement and planned or approved units and Accessory Dwelling Units (RHNA credit);
• Residential sites inventory, including methodology, site suitability, realistic development capacity and adequacy in meeting RHNA;
• Availability of infrastructure and services; and
• Financial resources for affordable housing.
Assumptions
• City staff will provide one set of consolidated comments provided on the Administrative Draft Housing Resources section
• The revised draft Housing Resources section will be incorporated into the Screencheck Draft Housing Element in Task 2.2.7
Deliverables
• Administrative Draft Housing Resources Section (word)
2.2.5 Affirmatively Furthering Fair Housing
[Rincon lead, VTA]
Rincon will prepare the AFFH analysis and will incorporate it as a new appendix. The AFFH analysis will address fair housing issues, identify contributing factors, develop goals and actions, and review prior goals and actions. Fair housing issues to be assessed include review of fair housing enforcement and capacity, segregation and integration, racially/ ethnically concentrated areas of poverty, access to opportunity, and disproportionate housing needs and
displacement risk. Analysis will consider local and regional patterns and trends, and local data and knowledge gathered through effective community engagement, assumed to have been completed by the previous housing element consultant. The Project Team has worked closely with HCD to fulfill the new and extensive AFFH guidance and HCD requirements.
Assumptions
• City staff will provide one set of consolidated comments on the Administrative Draft AFFH section • The revised Draft Housing Resources section will be incorporated into the Screencheck Draft Housing Element in Task 2.2.7
What’s New in 6th Cycle
The federal AFFH rule requires the
jurisdiction to take “deliberate action to
explicitly address, combat, and relieve
disparities resulting from past and
current patterns of segregation to foster
more inclusive communities.” AB 686
extended this AFFH requirement to cities
and counties in California. Cities must
incorporate fair housing issues, analysis,
goals, and actions when updating their
housing element.
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
100 of 244
City of Pacific Grove
Focused General Plan Proposal Supplement
Rincon Consultants, Inc. Page 12
Deliverables
• Administrative Draft Housing Resources Section (word)
2.2.6 Housing Goals, Quantified Objectives and Policies (Housing Plan)
Administrative Draft
[VTA lead, Rincon]
VTA will lead preparation of the housing goals, policies, and quantified objectives. Based upon the analyses and research conducted in the previous tasks, VTA will update the housing programs. For each program included in the Housing
Element, VTA will establish the timeframe for
implementation, specific objectives, funding sources, and responsible agencies. The programs will satisfy requirements of Government Code Sections 65583(b) and (c).
Assumptions
• City staff will provide one set of consolidated comments provided on the Administrative Draft Housing Plan
section.
• The revised draft Housing Plan will be incorporated into the Screencheck Draft Housing Element in Task 2.2.7.
Deliverables
• Administrative Draft Housing Plan Section (word)
Programs Working Session
[VTA lead, Rincon]
The Rincon team will participate in a virtual working session with City staff to review the proposed programs in the Administrative Draft Housing Plan. This session is anticipated to be up to two hours.
Deliverables
• Agenda and Meeting Notes
2.2.7Draft Housing Element (2023 – 2031)
[Rincon lead, VTA]
What’s New in 6th Cycle
State laws require the Housing Plan include specific
programs:
• By-right approval of reuse sites if 20 percent is
set aside for affordable housing
• Replacement housing for development on sites
with existing uses
• Monitoring of no net loss
• Incentives to facilitate ADU development
• SB 35 and objective development standards
• AFFH meaningful actions to promote housing
mobility, access to opportunity, reduce
displacement, provide fair housing outreach and
enforcement, and implement placebased
neighborhood improvements.
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
101 of 244
Rincon will compile the sections from previous tasks
and prepare the following versions of the Draft Housing Element 2023-2031
• Screencheck Draft Housing Element for staff
review
• Public Review Draft for public and City Council
review
• HCD Review Draft
Since individual sections of the Screencheck Draft
Housing Element will be reviewed under previous
tasks, this task assumes minimal revisions to the
Administrative Draft Housing Element to prepare the
public review version of the document.
During HCD’s review the Rincon team will work to
address all HCD comments. We will communicate with
HCD and facilitate review of the revisions via revised
pages. All revisions made to the Draft Housing Element
will be shown as tracked
changes. The goal is to secure a Finding of Substantial Compliance on the Draft Element before proceeding to adoption. This task includes no more than three rounds of HCD review. For purposes of this scope, we have assumed the comments from HCD will not introduce new substantive issues or concerns at each round and that there will have been a description or discussion of the items during previous rounds of review.
Deliverables
• Screencheck Draft Housing Element (word)
• Public Review Draft Housing Element (word and PDF)
• HCD Review Draft (word and PDF)
2.3 Community Engagement
2.3.1 Record of Engagement
[Rincon]
One of the most critical aspects of the Housing Update
Element process is the public participation process. The Housing Element, and the newly added AFFH analysis, relies heavily upon local knowledge to supplement and better understand the data and housing issues at hand, as well as, creating the programs that work best to serve local and regional needs. As stated in previous sections and in the Project Understanding, our scope assumes that the community engagement that has been conducted to date is adequate to support the analysis required for the Housing Element Update. This task includes summarizing that engagement within the Housing Element Update document. This task assumes that City staff will assist Rincon in pulling together all necessary records of engagement.
What’s New in 6th Cycle
AB 215 passed in 2021 (effective January 1, 2022)
changes the public review process for the Housing
Element.
• Draft Housing Element must be available for a
30-day review period prior to submitting for HCD
review
• If comments are received, the City must take at
least 10 business days to address the comments
prior to submitting to HCD for review
• HCD review of the Draft Housing Element is
extended to 90 days (from the 60-day review under
old law)
What’s New in 6th Cycle?
AB 686 (Affirmatively Furthering Fair
Housing) passed in 2017 requires that the
outreach activities be informed by AFFH
characteristics.
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
102 of 244
City of Pacific Grove
Focused General Plan Proposal Supplement
Rincon Consultants, Inc. Page 14
Assumptions
• City staff will provide Rincon will all necessary records of engagement conducted to date for the 6th Cycle Housing Element Update, including input from any stakeholder interviews Deliverables
• Summary of engagement activities included in the Screencheck Draft Housing Element (word) in Task 2.27
2.3.2 Virtual Stakeholder Interviews (Allowance)
[Rincon]
Engagement of and input from local advocacy groups, minority and special needs populations, and housing developers are important to the Housing Element update (and required by HCD).
In Task 2.3.1 we will work closely with City staff to identify stakeholders that the City and/or their previous housing element consultant has already interviewed and/or interacted with. Typically, this stakeholder group would include a broad cross-section of the community so that the consultation list includes market rate developers, affordable housing developers and fair housing advocates, and community-based organizations.
This task includes an allowance for additional interviews with key stakeholders. It is assumed that most of the input and feedback needed from these groups was already obtained by the City and the housing element consultant during previous engagement activities. However, additional information may be needed to support the analysis described in previous tasks.
Assumptions
• City staff will provide the list of key stakeholders already assembled and interviewed to date • City staff will help in identifying any additional stakeholders that may need to be contacted • See also Task 2.3.1
Deliverables
• An allowance for up to 10-12 interviews (assumes interviews are approximately a half hour in length) • Summary of stakeholder input
2.3.3 Targeted Engagement (Allowance)
[Rincon]
This task includes an allowance for one informal, in-person engagement. This could include a pop-up event, a focus group meeting or another similar activity. This allowance was provided to support an additional, informal engagement touchpoint during the Housing Element Update process. This activity is anticipated to occur prior to the release of the Public Draft Housing Element Update. Rincon will coordinate with City staff on the details of this event.
Assumptions
• City staff will provide any materials/equipment needed to support the event such as tables, booth materials. Etc.
• City staff will secure the venue, as needed
• Includes attendance by two staff from Rincon
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
103 of 244
• City staff will handle all necessary notifications
Deliverables
• One informal, in-person engagement activity
• Workshop handouts, boards or interactive activity
2.3.4 Public Workshop
[Rincon]
We propose one in-person workshop to engage with community residents, agencies, and key stakeholders during the public review period for the Draft Housing Element update. The Rincon team will prepare a Power Point presentation to walk through the public review Draft.
Assumptions
• City staff will provide any materials/equipment needed to support the event such as tables, booth materials. Etc.
• City staff will secure the venue
• Includes attendance by two staff from Rincon
• City staff will handle all necessary notifications
Deliverables
• One, in-person workshop
• Workshop handouts
2.4 GIS Support Services
2.4.1 GIS Support Services Site
[Rincon]
This task includes time for Rincon’s GIS team to compile the necessary GIS data and prepare maps to support the Housing Element Update.
Assumptions
• All base data is assumed to be provided by City staff, the County and/or other regional and State data sources
Deliverables
• Data and Maps included in other tasks
2.4.2 GIS Support Services Engagement
This task includes the creation of reference maps as needed to support engagement materials and presentations.
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
104 of 244
City of Pacific Grove
Focused General Plan Proposal Supplement
Rincon Consultants, Inc. Page 16
Assumptions
• All base data is assumed to be provided by City staff, the County and/or other regional and State data sources
Deliverables
• Maps included in other tasks
2.5 Public Hearings and Study Session
2.5.1 Virtual Study Session
[Rincon lead, VTA]
The Rincon team will facilitate one virtual study session with the Planning Commission or City Council to update them on the Housing Element Update process and to present the Housing Plan. This study session is anticipated to occur prior to the release of the public review Draft of the Housing Element.
Assumptions
• City staff will handle all necessary notifications
• Assumes attendance by one staff member from Rincon and one from VTA Deliverables
• Power Point presentation
• One, virtual Study Session with the PC or CC
2.5.2 Public Hearings
[Rincon lead, VTA]
This task includes a budgeted allowance for up to two in-person public hearings to support staff, one before the Planning Commission, and one before City Council for the adoption of the Housing Element update. We will present the element update and respond to questions as directed by City staff. This budget assumes that Rincon’s PM and PIC will be in attendance and VTA.
Additional public hearing attendance will be billed on a time and materials basis, per Rincon’s and/or VTA’s billing rates in effect at the time the service is provided.
Assumptions
• City staff will handle all necessary notifications
• Assumes attendance by two staff members from Rincon and one from VTA Deliverables
• Power Point presentation
• Up to two, in-person public hearings
2.6 Housing Element Project Management
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
105 of 244
[Rincon lead, VTA]
At the onset of the project, Rincon will refine the scope and develop a schedule. Throughout the project, Rincon will proactively identify issues, immediately bring those issues to the attention of City staff, identify potential solutions, and coordinate with City staff as to the best course of action. The Rincon project manager will participate in 30-minute project management conference calls every other week (approximately 26 calls) with the project team. Rincon will use email communications and have telephone/videoconference conversations with City staff, as needed, during the course of the project to ensure clear communication. Rincon will prepare monthly invoices with status reports documenting the progress made each month on completing the project, and review and update the schedule when necessary. This task assumes that Rincon’s PIC and VTA will attend meetings strategically throughout the process. This task also includes internal coordination amongst the Rincon team.
Rincon will prepare agendas for all meetings and note any actions from those meetings.
Deliverables
• Up to 26, 30-minute virtual meetings with City staff
• Agenda and Meeting Notes for biweekly project status calls (electronic format) DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
106 of 244
Professional Services Agreement 07.19.2022
EXHIBIT B
PAYMENT SCHEDULE
The City agrees to pay CONSULTANT monthly. This amount shall not exceed $227,918 for the total term of the Agreement unless additional payment is approved as provided in this Agreement.
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
107 of 244
Professional Services Agreement 07.19.2022
EXHIBIT C
INSURANCE REQUIREMENTS
Without limiting CONSULTANT’s indemnification of City, and prior to commencement of Work, CONSULTANT shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City.
General liability insurance. CONSULTANT shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
Automobile liability insurance. CONSULTANT shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
Professional liability (errors & omissions) insurance. CONSULTANT shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and CONSULTANT agrees to maintain continuous coverage through a period no less than three (3) years after completion of the Services required by this Agreement.
Workers’ compensation insurance. CONSULTANT shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).
CONSULTANT shall submit to CITY, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of CITY, its officers, agents, employees and volunteers.
Umbrella or excess liability insurance. CONSULTANT shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
• Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall “follow form” to the underlying primary policies; and DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
108 of 244
Professional Services Agreement 07.19.2022
• Insureds under primary policies shall also be insureds under the umbrella or excess policies.
Other provisions or requirements
Proof of insurance. CONSULTANT shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this contract. City reserves the right to require complete, certified copies of all required insurance policies, at any time.
Duration of coverage. CONSULTANT shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Work hereunder by CONSULTANT, his agents, representatives, employees or subconsultants.
Primary/noncontributing. Coverage provided by CONSULTANT shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by CONSULTANT or City will withhold amounts sufficient to pay premium from CONSULTANT payments. In the alternative, City may cancel this Agreement.
Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.
Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against CITY, its elected or appointed officers, agents, employees and volunteers or shall specifically allow CONSULTANT or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss.
CONSULTANT hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
Enforcement of contract provisions (non estoppel). CONSULTANT acknowledges and agrees that any actual or alleged failure on the part of the City to inform CONSULTANT of nonDocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
109 of 244
Professional Services Agreement 07.19.2022
compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to CITY with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
Additional insured status. General liability policies shall provide or be endorsed to provide that City and its officers, employees, agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
Pass through clause. CONSULTANT agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by CONSULTANT, provide the same minimum insurance coverage and endorsements required of CONSULTANT. CONSULTANT agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. CONSULTANT agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to City for review.
City’s right to revise specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the CONSULTANT ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the CONSULTANT, the City and CONSULTANT may renegotiate CONSULTANT’s compensation.
Self-insured retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City.
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
110 of 244
Professional Services Agreement 07.19.2022
Timely notice of claims. CONSULTANT shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from CONSULTANT’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
Additional insurance. CONSULTANT shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
111 of 244
Professional Services Agreement 07.19.2022
EXHIBIT D
REQUEST FOR PROPOSAL
City of Pacific Grove
Request for Proposal (RFP)
to
Prepare a Focused General Plan Update, Zoning Code & Map(s) Update, Objective
Design & Development Standards (ODDS), and Conduct Associated Environmental Review & CEQA Document Preparation
CITY OF PACIFIC GROVE
1. Issue Date: September 16, 2022
Proposal Due Date: December 2, 2022
a) Submit responses to:
CONTACT: Anastacia Wyatt, Community Development Director City of Pacific Grove
Community Development Department
300 Forest Avenue
Pacific Grove, California 93950
831-648-3182 or [email protected]
1. DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
112 of 244
Table of Contents
1. RFP Overview
1.1 Introduction and Background
1.2 Purpose of RFP
1.3 Minimum Qualifications
1.4 Schedule of Events
1.5 RFP Coordinator
1.6 RFP Amendment and Cancellation
1.7 Letter of Intent to Respond
1.8 Questions Pertaining to the RFP
1.9 Public Records Law
1.10 Rights to Submitted Materials
1.11 City Agreements and Insurance Requirements
2. Scope of Work and Specifications
2.1 Overview of the Project
2.2 Environmental Analysis
2.3 Project Coordination Meetings and Project Management
2.4 Existing General Plan Audit
2.5 Work Plan
2.6 Meeting Schedule and Communication
2.7 Deliverables
3. Proposal Submission Requirements
3.1 General Instructions
3.2 Proposal Format
3.2.1 Transmittal Letter
3.2.2 Table of Contents
3.2.3 Executive Summary
3.2.4 Company Information
3.2.5 Pricing
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
113 of 244
Professional Services Agreement 07.19.2022
4. Proposal Evaluation
5. General Terms
5.1 General Conditions
5.2 Reference Checks
5.3 Changes to RFP
Professional Services Agreement 07.19.2022
5.4 Submittal Address
6. Attachment 1 – City of Pacific Grove Professional Services Agreement Professional Services Agreement 07.19.2022
B. 1. RFP Overview
(1) 1.1 Introduction and Background
The City of Pacific Grove is a Charter City known for small-town hospitality and friendliness. It is run by a council-manager form of government. The major operating departments of the City are: City Manager, Administrative Services, Community Development, Public Works, Police, Fire, Recreation and the Library.
The City population is 15,545 and it is approximately 2.86 square miles. Located in Monterey County, on the Monterey Peninsula, the City is surrounded on the north and west by Monterey Bay and the Pacific Ocean, respectively, unincorporated Pebble Beach to the south, the Army Presidio of Monterey (POM) to the southeast, and the City of Monterey to the east. Since its founding in 1875 as a Methodist “Chautauqua” or Retreat, Pacific Grove’s “landlocked” setting has influenced its development patterns and significantly affects its potential for new housing and employment today. The City encompasses approximately 3 square miles - much of it developed with mostly single-family residential homes, some multi-family development and 3 main commercial areas. Pacific Grove is regarded within the region as a desirable residential community and is currently comprised of historical buildings and architect-designed, well-maintained single-family, detached residences sited along treelined streets, most of which were constructed prior to 1960. The City’s proximity to employment centers, coupled with its excellent schools, low crime rate, historic architecture, scenic coastline, and beautiful parks contribute to this image.
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
114 of 244
The City is almost entirely built-out. Approximately 45 percent of the land is developed with housing of all types and approximately 6.5 percent consists of schools and public facilities. Approximately 5 percent of the City is developed with commercial/light industrial uses and the remaining approximately 44 percent is public parks, beaches, open space, churches, public rights-of-way and miscellaneous uses. The largest employers are the Pacific Grove Unified School District, the City, and the California State Parks (Asilomar State Park and Conference Grounds).
A key issue in planning for and facilitating the level of growth called for in Pacific Grove’s allocation based on the draft Regional Housing Needs Allocation (RHNA) methodology is the continuing moratorium on new water connections for communities served by Cal-Am, including Pacific Grove. Water limitations will need to be considered in the required analysis of constraints on development, with proposed actions for reducing or eliminating the constraints identified. This will be an important discussion in the focused update through the
Professional Services Agreement 07.19.2022
review process. However, the current moratorium will not be eliminated or directly addressed through the focused general plan update.
There are separate processes underway to develop viable strategies for addressing the Peninsula’s water issues. Until those strategies are agreed upon and implemented, the City’s General Plan will need to proceed with planning for and implementing zoning and development regulation changes necessary to accommodate changes to state law since 1994, as well as Pacific Grove’s final RHNA of 1,125 units.
Professional Services Agreement 07.19.2022
1.2 Purpose of RFP
The purpose for the City of Pacific Grove’s request for proposal is to identify and select a vendor with a proven record of accomplishment to prepare a focused update to the City’s 1994 General Plan, including the Land Use, Safety, and Transportation Elements, accompanying zoning ordinance and maps, objective design and development standards, and related environmental review in conformance with the California Environmental Quality Act (CEQA) necessary for approval of the General Plan. The Proposer’s team for this project should be multi-disciplinary and shall include expertise in all appropriate areas of General Plan and zoning ordinance development as outlined in the State of California 2017 General Plan Guidelines.
The City would like the proposer to include required Hazard Mitigation Planning, Climate Action Planning requirements, and Environmental Justice within the focused update and elements rather than separate elements.
The City is undergoing a Housing Element Update with the required CEQA review to submit the Housing DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
115 of 244
Professional Services Agreement 07.19.2022
Element by December 2023 for the City’s 6th Cycle Housing Element Update. Based on the Housing Element update and required zoning changes, modifications to accommodate the City’s anticipated RHNA would be included in this focused update. The environmental review will generally analyze the broad environmental effects of implementing the changes in the Focused General Plan Update, related amendments to other General Plan elements, and updates to implementing tools such as the Zoning Ordinance, ODDS, and Subdivision Ordinance.
1.3 Minimum Qualifications
The City is seeking a qualified firm (“Consultant”) that has extensive experience in preparing General Plans, a proven ability to assess a City’s current conditions, and knowledge of current State and federal regulations as it applies to the completion of General Plan updates and CEQA compliance. The precise scope of services in the Professional Services Agreement will be negotiated between the City and the successful proposing consultant. Rather than present in this RFP an all-inclusive scope of services for the consultant to perform, interested firms should develop their own specific scope of work, deliverables and schedule based on the information found in this request, and following the most up- to date industry practices. It is anticipated that this update will result in changes to the City’s Land Use Map, Zoning Map and Municipal Code. In addition, the Consultant must be familiar with innovative public participation techniques to maximize public input within the decision-making DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
116 of 244
Professional Services Agreement 07.19.2022
process. The Consultant should be knowledgeable and competent in the environmental analysis and CEQA compliance documents.
Please note that the format and number of documents listed as deliverables in your proposal may need to be modified pursuant to Executive Order N-80-20, signed on September 23, 2020, or any other Executive Order pertaining to certain requirements for filing, noticing, and posting of CEQA documents.
At a minimum, the scope of services will include completion of the CEQA compliance process and required documentation and noticing for the project, pursuant to §16053 of State CEQA Guidelines, which includes preparation of all required notices and environmental impact assessments, any necessary consultations with resource agencies, and identification of applicable permits and approvals required, if any, in concert with the preparation of updated Elements as required by the most recent Office of Planning and Research (OPR) General Plan Guidelines. The selected consultant will also be Professional Services Agreement 07.19.2022
expected to attend at all CEQA and General Plan Update related meetings, including community meetings and meetings of the Planning Commission and the City Council.
1.4 Schedule of Events
The RFP schedule of events identifies the City’s best estimate of the schedule that will be followed.
RFP Issued September 16, 2022
Virtual Pre-Bid Conference Zoom Call &
Question Submittal
October 21, 2022, 9-10am
Posting of Answers from Pre-Bid Conference October 24, 2022, 5pm Deadline for Written Questions October 28, 2022, 5pm
City Issues Response to Written Questions November 4, 2022, 5pm Deadline for Submitting a Proposal December 2, 2022 at 5pm City Evaluation of Proposals December 5-30, 2022
Selected Consultant Interviews January 13, 2023
Consultant Selected January 27, 2023
City Council Authorization of Contract February 2023
Contract Execution/Kick-Off Meeting March 2023
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
117 of 244
Professional Services Agreement 07.19.2022
Zoom information for the virtual Pre-bid conference dated October 21, 2022 at 9am is below:
When: Oct 21, 2022 09:00 AM Pacific Time (US and Canada) Topic:
City of PG RFP Pre-Bid Conference call
Please click the link below to join the
webinar:
https://us02web.zoom.us/j/89070493682
Or One tap mobile :
US: +16692192599,,89070493682# or
+16699009128,,89070493682# Or Telephone:
Dial(for higher quality, dial a number based on your current location):
US: +1 669 219 2599 or +1 669 900 9128 or +1 213 338 8477 or 877 853 5247 (Toll Free) or 888 788 0099 (Toll Free)
Webinar ID: 890 7049 3682
International numbers available: https://us02web.zoom.us/u/kRN1wrkN2 The City reserves the right to adjust this schedule as it deems necessary.
1.5 RFP Coordinator
All communications concerning this RFP must be submitted in an e-mail to the RFP Coordinator, Alex Othon, Associate Planner. The RFP Coordinator will be the sole point of contact for this RFP.
The coordinator can be reached via email at [email protected].
1.6 RFP Amendment and Cancellation
The City reserves the unilateral right to amend this RFP in writing at any time. The City also reserves the right to cancel or reissue all or any part of the RFP at its sole discretion. This DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
118 of 244
Professional Services Agreement 07.19.2022
Professional Services Agreement 07.19.2022
information will be posted to the City’s website:
https://www.cityofpacificgrove.org/our_city/departments/administrative_services/bids rfps/in dex.php If an amendment is issued, it will be provided to all vendors who have submitted a Letter of Intent to Respond.
1.7 Letter of Intent to Respond [Optional]
b) Vendors who anticipate submitting a proposal are encouraged to submit an email indicating a vendor's intent to respond to this RFP. The letter of intent should be emailed to the RFP Coordinator. The subject line should read, “Company Name – Letter of Intent to Respond”. The following information should be included in the Letter of Intent to Respond:
• Name of Vendor
• Vendor’s Address
• Vendor’s Contact Person
• Contact Person’s Telephone Number & E-mail Address
• Name and version of system to be proposed
Submittal of a Letter of Intent to respond is highly desirable for submitting a proposal and is necessary to ensure a vendor’s receipt of RFP amendments and other communications regarding the RFP. The Letter of Intent does not bind vendors to submitting a proposal. Not submitting a Letter of Intent does not preclude a vendor from submitting a proposal by the required deadline.
1.8 Questions Pertaining to the RFP
All questions pertaining to this RFP must be submitted by e-mail to the RFP contact Alex Othon, Associate Planner at [email protected]. All vendors who have notified the City of their intent to respond to the RFP will be provided, via e-mail, a copy of all questions submitted as well as the City’s response.
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
119 of 244
Professional Services Agreement 07.19.2022
1.9 Public Records Law
Pursuant to the California Public Records Act, Government Code Section 6250 and following, public records may be inspected and examined by anyone desiring to do so, at a reasonable time, under reasonable conditions, and under supervision by the custodian of the public record. All submitted proposals are subject to the California Public Records Act, and may be determined to be public records subject to disclosure, even if the vendor claims confidential treatment. The City will disclose public records as required under the California Public Records Act.
1.10 Rights to Submitted Materials
All Proposals and related correspondence, reports, charges, schedules, exhibits and other documentation submitted with this RFP will become property of the City and a matter of public record. All documents submitted in response to this request will be subject to disclosure if requested by a member of the public.
There are a very limited number of narrow exceptions to these disclosure requirements.
Professional Services Agreement 07.19.2022
(1) 1.11 City Agreements and Insurance Requirements
The successful proposer(s) will be required to sign a contract with the City relating to the work to be performed. Once selected, the proposer must procure and maintain insurance in accordance with the City’s insurance requirements for the duration of the contract. The cost of this insurance is the proposer’s responsibility.
2. Scope of Work and Specifications
2.1 Overview of the Project and Preparation of the Focused General Plan Update The focused General Plan update must include a robust public engagement program that engages all sectors of the City’s population in this planning effort; a program that identifies the community values and translates those values into a community vision out to the year 2045. Include in the budget proposal how many meetings would be anticipated for public engagement and staffed by the Consultant engagement team. The General Plan update must also identify how the community’s vision and values will be implemented through the General Plan update document. A General Plan Technical Advisory Group (GPTAG) is expected to be formed and utilized as the common thread throughout the update process.
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
120 of 244
Professional Services Agreement 07.19.2022
The General Plan update must address what land use opportunities should be explored based on requests received from property owners, compatibility, and strategic locations that will promote revenue development and enhancement. The update should also address how current and future technological breakthroughs, such as telecommuting, video conferencing, driverless cars, same-day retail delivery, etc. might affect the livability of the Pacific Grove community and how infrastructure, parking lots, and community access might be affected. Due to the nature of Pacific Grove’s historic development pattern, there are limitations in circulation and connectivity. In addition, the update will need to address all State directives including legislation adopted pertaining to General Plans since 1994, including but not limited to Climate Change and Environmental Justice.
2.2 Environmental Analysis
The Consultant shall be responsible for all CEQA work on the General Plan Update. Any resulting mitigation measures shall be accompanied by a mitigation monitoring program prepared by the Consultant.
The Consultant shall prepare a comprehensive Environmental Impact Report (EIR) for the work contemplated in the RFP in accordance with the latest procedural and substantive requirements of CEQA.
Timing for the preparation of the focused General Plan update and the EIR shall be overlapping so that the information collection can be used for both documents. This will ensure the preparation of both documents will be parallel and consistent.
The Consultant shall be responsible for any and all procedural steps, including (but not limited to), the preparation of public notices, AB 52 & SB 18 Consultation, Notifications, Resolutions, Ordinances, Notice of Preparation, Notice of Completion, Notice of Determination, Filing Notices with County Offices, Filing Notices with the State Clearinghouse, providing notices to local and state agencies as needed, Statement of Overriding Considerations (if necessary), Facts and Findings and Responses to Comments. The Consultant shall also be responsible for scheduling and conducting a scoping meeting(s). The scoping meeting shall include either meeting individually with or soliciting comments Professional Services Agreement 07.19.2022
from all responsible affected and trustee agencies in order to identify and discuss issues, actions, alternatives, potential and significant environmental effects and potential mitigation measures.
The Consultant will prepare technical support reports or appendices as required. This may include, but may not be limited to, traffic modeling, geotechnical, biological, air quality, noise, GHG emission reductions, and archeological reports. The City shall review and approve all documents prior to distribution by the Consultant. Policy and implementation programs shall be assessed for their impacts and mitigation measures shall be identified. The EIR shall reference pertinent analysis of the General Plan sufficient to DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
121 of 244
Professional Services Agreement 07.19.2022
allow for enactment of future development in the City. Cumulative and growth inducing impacts shall also be included in specific sections of the document; the EIR shall consider full “build-out” of the General Plan. A technical appendix clearly identifying all supporting documents shall be part of the EIR.
A Mitigation Measures and Monitoring Program shall be prepared pursuant to CEQA. This document shall be a separately bound document from the EIR. The Consultant shall develop recommended implementation measures appropriate for each element and also identify the appropriate party responsible for implementation, monitoring, capital costs and confirmation of implementation. Recommendations shall be developed for a mitigation monitoring system designed to ensure accomplishment of the General Plan goals.
2.3 Project Coordination Meetings and Project Management.
The Consultant shall provide effective project management throughout the entire update, including the environmental review and implementation processes, to ensure that a quality document is prepared on time and within the budget.
The Consultant shall be responsible for the following focused General Plan update management:
• Preparation and maintenance of a master project schedule based on anticipated project milestone schedules, and integrate all reviews, approvals or other actions required for the reviewing bodies and any other entities.
• Assistance with and/or presentation of all documents to the approval bodies, including the General Plan Technical Advisory Group (GPTAG), Planning Commission, the City Council, and the public through a series of meetings and hearings. The schedule for each phase of the General Plan update should also include intervals or key points when the GPTAG will be convened as well as when the Planning Commission and City Council will review work products.
• Assist in the organization and scheduling of, attend, and keep minutes and/or notes of all project- related meetings.
• Management and supervision of Consultant team; Consultant will review and make changes to any staff reports/ordinances/resolutions during the duration of the General Plan process.
• Delivery of all work products for public review in both paper and electronic formats.
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
122 of 244
Professional Services Agreement 07.19.2022
• Provision and coordination with the City IT Department of a General Plan update dedicated website and resident social media campaign on City and other related community platforms.
2.4 Existing General Plan Audit
The City of Pacific Grove’s General Plan was last comprehensively updated in 1994. Since that time, the State has adopted several laws that affect content and process for general plans. The consultant will Professional Services Agreement 07.19.2022
be expected to review the City’s current General Plan in light of applicable State legislation and prepare a memorandum identifying updates needed to bring the General Plan into conformance with current State law. The consultant will ensure that the City’s General Plan follows all current laws.
The City’s General Plan may need to be updated to incorporate the following laws adopted since 1994 to include but not limited to the following:
• Climate Change and Greenhouse Gas (GHG) Emissions (AB 32, 2006) • Local Hazard Mitigation Plan Integration (GHG) Emissions (AB32, 2006) • Flood Control (AB 162, 2007; SB 5, 2007; AB 70, 2007; AB 156, 2007) • Sustainable Communities (SB 375, 2008; SB 575, 2009)
• Complete Streets Act (AB 1358, 2008)
• Fire Hazards (SB 1207, 2010; SB 1241, 2014)
• Disadvantaged Unincorporated Communities (SB 244, 2011; SB 1090, 2012) • Expedited Infill Development (SB 226, 2011)
• Transportation Impacts (SB 743, 2013)
• Property and Business Improvement Districts and Infrastructure Financing Districts (SB 1462, 2014)
• Sustainable Groundwater Management Act (AB 1739, 2014) • Tribal Cultural Resources (AB 52, 2014)
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
123 of 244
Professional Services Agreement 07.19.2022
• Climate Change Adaptation (SB 379, 2015)
• 2030 GHG Emissions Target (SB 32, 2016)
• Planning for Healthy Communities Act (SB 1000, 2016)
• Hazard Mitigation Planning and Safety Element (AB 747, 2019; SB 99, 2019) • Climate Pollution Reduction in Low-Income Homes Initiative (SB 1035, 2018) • Active Transportation Requirements for Circulation Plans (if adopted – SB 932, 2022)
2.5 Work Plan
The Consultant is to provide a detailed Project Schedule/Work Plan which includes a list of required key tasks, activities, durations and milestones to complete the focused General Plan update and CEQA documentation. Time frames should be stated in terms of the number of calendar days required to complete the specified tasks using the City’s Notice to Proceed as the start date. The schedule should identify time periods as the total elapsed time from the start date. The schedule should track the independent timing for each of the major work components and the different documents to be developed, reviewed, and adopted. The schedule should include the public participation process, interviews, community workshops, and public hearings. City staff will discuss the Work Plan with the selected Consultant prior to execution of a contract for the project.
2.6 Meeting Schedule and Communication
The Consultant will keep the City staff fully apprised of the status for the project by providing timely meetings and other forms of communication.
• Consultant will designate a Project Manager who will be the point-of-contact for the City.
This individual will attend all meetings and be responsible for the overall coordination of activities and completion of the General Plan update. Communication with City staff is essential. It is
Professional Services Agreement 07.19.2022
anticipated that these meetings will be comprised of the Lead Consultant, and team members if appropriate, as well as City staff. These bi-monthly meetings will be held via Zoom or other comparable virtual meeting program.
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
124 of 244
Professional Services Agreement 07.19.2022
• It is also anticipated that the use of conference calls will be necessary at various times throughout the process. The number of these meetings is indeterminate and are not in lieu of the bi-monthly meetings.
• A minimum of ten (10) Planning Commission meetings and five (5) City Council meetings should be included in the Proposed Budget. Please note that at the discretion of the City, joint meetings of the City Council and Planning Commission may be convened and shall constitute as one (1) meeting. Please list the cost for each individual Planning Commission and City Council meeting as a separate cost item and include these meetings in the Work Plan and Budget, with a distinction between live and virtual meetings as an option.
• Prepare informative PowerPoint presentations for staff to reference at meetings where the Consultant is not present.
2.7 Deliverables
As part of the City of Pacific Grove’s commitment to a paperless organization, all deliverables to be used for internal staff distribution shall be submitted electronically in both Microsoft Word and PDF in a manner to be determined between the Consultant and City. Paper copies shall only be used when required for outside agencies or for the availability of the general public as required. The electronic format should be easily viewed on a desktop or smartphone with no compatibility issues. The City desires an electronic version of the General Plan to be an active one for the user. The user should be able to click on items in the table of contents, maps and other important information in the General Plan and be automatically directed to the page. The City desires the consultant to utilize a program compatible with City programs to format and present the General Plan. A separate PDF version of the General Plan will also be expected from the consultant.
1. Maps and graphics for all community and public hearing meetings.
2. Existing Conditions Report containing a summary of findings, data, assumptions, and a draft outline of the preliminary General Plan. The report should also contain preliminary policy and land use recommendations and implementation measures.
3. Based on the Existing Conditions Report, prepare a Strengths, Weaknesses, Opportunities, and Threats (S.W.O.T.) Analysis
4. Administrative Draft General Plan
5. Draft General Plan Update
6. Administrative Final General Plan Update
7. Final General Plan Update
8. Administrative Draft EIR
9. Draft EIR
10. Administrative Final EIR
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
125 of 244
Professional Services Agreement 07.19.2022
11. Final EIR
12. Facts and Findings and Statement of Overriding Considerations (if applicable)
13. Mitigation and Monitoring Program
14. Zoning Code and Map Update
15. The Administrative Record in both hard copy and digital formats
16. GIS shapefiles (.shp) shall be provided to the City within 45 days of completion of the project.
Professional Services Agreement 07.19.2022
3. Proposal Submission Requirements
3.1 General Instructions
Proposals should provide a straightforward, concise description of the vendor’s company, qualifications, proposed solution, and capabilities to satisfy the requirements of this RFP. Emphasis should be on completeness and clarity of content.
Proposals should be organized consistent with the outline provided in this section of the RFP. Vendors must follow all formats and address all portions of the RFP set forth herein providing all information requested. All costs associate with the preparation of RFP submittals shall be borne by the respondent.
This RFP does not constitute any form of offer to contract.
Submittals must be received no later than December 2, 2022. Proposals received after this date and time will not be considered.
3.2 Proposal Format
Format
All submittals must follow the format described in this section. Respondents are encouraged to submit clear and concise responses to the RFP. The City reserves the right to include or exclude any part of the submittals in the final agreement with the selected consultant.
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
126 of 244
Professional Services Agreement 07.19.2022
Proposals must be provided both electronically (PDF) with eight (8) physical copies. Pages should be formatted to 8½” x 11” size with font no less than 12 point. All pages shall be numbered. Drawings and tables provided with the submittal shall not exceed 11” x 17.” To be considered for selection, submittals must arrive by the date and time specified in Section VI. Email or otherwise submit proposals to: [email protected] It is the sole responsibility of the Proposer to ensure timely delivery. Late proposals shall not be considered.
Content
The successful proposal will describe the approach, the process and costs to prepare and conduct the deliverables outlined in Section III Scope of Services. The content of your proposal should include the following in summary form:
Part 1 ǀ Cover Letter
In no more than three (3) pages, the Cover Letter shall include:
1. The names of the key members of the consultant team;
2. The mailing address, telephone number, email address and the name of the main point of contact for the consultant team;
3. A summary of the consultant’s experience and qualifications and the significant advantages to selecting the consultant; and
Professional Services Agreement 07.19.2022
4. An acknowledgement of receiving any addendum(s) to the RFP document sent out by the City.
Part 2 ǀ Project Approach, Scope of Work, Timeline and Deliverables Describe the strategy for achieving the goals and deliverables of the project. Include a detailed scope of work noting applicable deliverables as noted in this RFP. Outline the consultant's proposed approach to DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
127 of 244
Professional Services Agreement 07.19.2022
the services contemplated, including a general timeline demonstrating successful completion of the services.
Part 3 ǀ Consultant Identification and Team
Provide the name of the consultant, the consultant’s principal place of business, and the name and telephone number of the contact person. Clearly identify team members, their roles, qualifications, and relevant experience. Include a resume of each key staff member identified. Any professional services required but not proposed by the qualified consultant firm shall be listed and reasons should be provided for not including them as part of the proposal.
Part 4 ǀ Related Project Examples and References
Provide recent (within the past 10 years) examples of relevant projects completed by the consultant that exhibit the team’s ability to successfully complete a range of services as listed above. Discuss whether the CEQA documentation was completed on time and within budget. Along with each example, please include descriptive information such as location of the project, date, scope and scale, contract amount, name of the team member(s) involved in the project and their roles, name of the client, and email address and telephone number of the client contact.
Part 5 ǀ Fee Proposal and Billing Rate Sheet
Provide an estimated cost to complete the project and itemized billing rate schedule that identifies hourly rates for each proposed staff members and expenses. Include any proposed cost-plus charges on subconsultant work, if any.
Failure to follow the specified format, to label the responses correctly, or to address all of the subsections may result in the rejection of the Proposal.
3.2.1 Table of Contents
All pages are to be numbered and the table of contents should identify each major section.
3.2.2 Executive Summary
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
128 of 244
Professional Services Agreement 07.19.2022
This section of the proposal should provide a concise synopsis of vendor’s proposal and credentials to deliver the services sought under the RFP. In addition, it should explain how the Focus General Plan Update will differentiate itself from other vendor solutions and the reasons the City should select the proposed solution. This may include a list of the unique features that give the vendor a competitive edge in the agenda management system market.
3.2.3 Company Information
This section of the proposal must include the following company information:
Professional Services Agreement 07.19.2022
• Provide the legal entity name, Federal Employer Identification Number (EIN), and form of business (i.e. Corporation, LLC, etc.).
• Identify if the vendor is a subsidiary of a larger company. If so, whom? • Provide a primary contact name, address, phone number, and email address. • Identify the location of company headquarters and offices, which will support the implementation.
• Identify the location, hours of operation, and contact information of ongoing maintenance and support staff.
• Provide the current number of employees at the company. • Provide the current number of employees dedicated to the solution you are proposing. • Identify all subcontractors and associated scope of work. • List the company’s Pacific Grove business license number, or statement of understanding that a business license must be purchased prior to doing business with City. • Identify any pending litigation against the vendor.
• Identify if vendor has filed any bankruptcy or insolvency processing in the last 10 years. • Identify any mergers, acquisitions, or sales of the vendor company within the last five years (if so, an explanation providing relevant details).
3.2.4 Implementation Approach
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
129 of 244
Professional Services Agreement 07.19.2022
In this section the vendor should address the following:
• Provide a project organization chart highlighting the key staff who will be assigned to accomplish the work an related bios for the project manager and key personnel • Describe your implementation methodology and approach. This includes the tools and techniques that will be used and methodologies that the firm will employ. • Describe the roles and responsibilities of both the City and vendor staff during each phase of implementation. In addition, provide an estimated level of effort and skillset required for the City staff during implementation.
• Provide a project schedule that includes all tasks, deliverables, milestones, and resources required. The City seeks a detailed understanding of the work plan that will be followed to ensure success.
3.2.5 Pricing
BUDGET PROPOSAL
Although an important aspect of consideration, the financial cost estimate will not be the sole justification for consideration. The City does expect a fair and reasonable project cost backed by itemization of how the costs per phase and task were developed. Negotiations may or may not be conducted with the firm; therefore, the proposal submitted should contain the firm’s most favorable terms and conditions since selection and award may be made without discussion with any firm. All prices should reflect “not to exceed” amounts per item. The City desires the Consultant to use available data sources and technical tools provided by local, regional and state government entities in order to minimize costs associated with new data collection efforts. Consultant shall list the available data sources that are proposed to be used.
Proposals should include, at minimum, the costs for the completion of each major task in the work program. Each task should clearly identify the Consultant team member who will be primarily responsible for completing the task. Costs should be segregated into a time and materials rate schedule Professional Services Agreement 07.19.2022
and a not-to-exceed maximum amount for all work. Indicate hourly rates of individuals involved, number of hours for each component, task or product, and the fee structure for additional work outside of the contract and optional items. Prices shall represent the cost of finished products and cost estimates shall DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
130 of 244
Professional Services Agreement 07.19.2022
identify expenditures for graphics, base maps, public meetings and hearing participation, printing, legal notices, postage, mailing, advertising, travel, and other incidental and administrative costs.
A separate price quote shall be provided for Environmental Review and CEQA compliance work.
NOTE: At the City’s discretion, City reserves the right to award separate contracts to differing consultants for the CEQA and the General Plan/Public Participation work. The Consultant’s budget should take this into consideration and state if there will be an impact on the work schedule or budget should the Consultant not be awarded a contract for both the General Plan Update and CEQA work. This statement should appear in the Consultant proposal cover letter.
4. Proposal Evaluations
After the proposals are received, the City shall review and evaluate them for responsiveness to the RFP in order to determine whether the proposer possesses the qualifications necessary for the satisfactory performance of the services required. The City may also investigate qualifications of all proposers to whom the award is contemplated, and the City may request clarifications of proposals directly from one or more proposers.
In reviewing the proposals, the City will consider the following:
• The qualifications (including education, training, licenses, experience and past performance) of the proposer and its agents, employees and sub-consultants in completing projects of a similar type, size and complexity. • The feasibility of the proposal based upon the methodology of the proposed scope of services to meet the City’s needs, the quality of services proposed, and the reasonableness of the total project costs and of the proposed time period over which the work will be completed.
• Understanding of the work to be completed based upon the clarity of the proposal and responsiveness to this RFP.
• Quality, clarity, completeness, and responsiveness of proposal. • Demonstrated ability to work in a cooperative and collaborative manner with clients. • Proposed timeline.
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
131 of 244
Professional Services Agreement 07.19.2022
• Anticipated value and price.
• Perceived risk or lack of risk
• Company financial stability.
• References for each of the primary product(s) and service(s) proposed • Results of interviews, demonstrations, and site visits. • Reasonableness of proposed terms and conditions of draft legal agreement(s) • Ability to negotiate and execute a contract in a timely manner.
The City reserves the right, at its sole discretion, to request clarifications of proposals or to conduct discussions for the purpose of clarification with any or all vendors. The purpose of any such discussions Professional Services Agreement 07.19.2022
shall be to ensure full understanding of the proposal. Discussions shall be limited to specific sections of the proposal identified by the City and, if held, shall be after initial evaluation of proposals are complete.
If clarifications are made as a result of such discussion, the vendor shall put such clarifications in writing.
5. General Terms and Conditions
5.1 General Conditions
• The City reserves the right to reject any and all proposals, to waive any informality, to request interviews of Contractor(s) prior to award and to select and negotiate the Contract services in the best interest of the City.
• The City reserves the right to accept all or part of any proposal, and to negotiate a contract for services and cost with the selected Contractor. • The Contractor shall provide all necessary personnel, materials and equipment to perform and complete all work under this proposal.
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
132 of 244
Professional Services Agreement 07.19.2022
• The Contractor shall be unbiased and vendor neutral.
• Unless otherwise stated, invoices are to be submitted to the Community Development Department upon delivery of service to the City. The invoice must include an itemization of all services provided, including unit list price, net price, extensions total amount(s) due, and amounts previously paid.
• Unless otherwise stated, payment will be made within thirty (30) days of the completion of the service, in an acceptable fashion, to the City, and receipt of invoice, whichever is later.
• The contract for the services described in the RFP should not be considered exclusive.
As deemed necessary, the City reserves the right to obtain these services from any other vendor.
• Neither party shall be liable for any inability to perform its obligations under any subsequent agreement due to war, riot, insurrection, civil commotion, fire, flood, earthquake, storm or other act of nature.
• Notification of the parties shall be considered to have been constructively received when it is mailed via the United States Postal Service, e-mailed, or delivered in hand to the parties as stated in the contract.
• Proposal shall also mean quotation, bid, offer, qualification/experience statement, and services. Proposers shall also mean vendors, proposer’s, bidders, or any person or firm responding to a Request for Information.
• The City reserves the right to retain all proposals for a period of 60 days for exam and comparison.
Professional Services Agreement 07.19.2022
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
133 of 244
Professional Services Agreement 07.19.2022
• All contracts entered into by the City of Pacific Grove shall be governed by the Laws of the State of California. Any disputes shall be resolved within the venue of the State of California.
• The proposer may submit an alternative proposal or proposals that it believes will also meet the City’s project objectives, but in a different way. In this case, the proposed must provide an analysis of the advantages and disadvantages of each of the alternatives, and discuss under that circumstances the City would prefer one alternative to the other(s).
• Any documents resulting from the contract will be the property of the City of Pacific Grove, CA.
• Causes for Disqualification:
Any of the following may be considered cause to disqualify a proponent without further consideration: o Evidence of collusion among proponents; o Any attempt to improperly influence any member of the evaluation panel; o A proponent’s default in any operation of a professional services agreement which resulted in termination of that agreement; and/or
o Existence of any lawsuit, unresolved contractual claim, or dispute between proponent and the City.
5.2 Reference Checks
The City of Pacific Grove reserves the right to contact any reference, or any client listed in the documents for information which may be helpful to the City in evaluating the Contractor’s performance on previous assignments.
5.3 Changes to RFP
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
134 of 244
Professional Services Agreement 07.19.2022
Changes to the RFP will be e-mailed to all vendors that submitted a letter of intent to respond. Such changes become an integral part of the RFP for incorporation into any contract awarded pursuant to the RFP.
5.4 Submittal Address
Send proposals to Anastacia Wyatt at [email protected] or mail to:
City of Pacific Grove
Community Development Department
Attn: Anastacia Wyatt 300
Forest Avenue Pacific
Grove, CA 93950
If submitting by mail, please ensure “Focused General Plan Update” is written in the lower left-hand corner of the envelope. Eight bound copies plus one reproducible/faxable unbound copy should be submitted.
Professional Services Agreement 07.19.2022
Proposals must be complete and submitted by the due date. Late submissions or delivery via facsimile will not be considered. The City assumes no responsibility for delays caused by delivery service. Postmarking by the due date will not substitute for actual receipt.
Professional Services Agreement 07.19.2022
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
135 of 244
Professional Services Agreement 07.19.2022
C. ATTACHMENT 1
Professional Services Agreement 07.19.2022
(a) CITY OF PACIFIC GROVE PROFESSIONAL SERVICES AGREEMENT This PROFESSIONAL SERVICE AGREEMENT (“PSA”) FOR NON-CONSTRUCTION
PROJECTS
(“Agreement”), is made and effective as of [Insert date], between the City of Pacific Grove (“City”), a municipal corporation and [Insert consultant], [a sole proprietorship, partnership, limited liability partnership, corporation] (“CONSULTANT”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. TERM
This Agreement shall commence on [Insert date] and shall remain and continue in effect until the tasks described herein are completed, but in no event later than [Insert date], unless sooner terminated pursuant to the provisions of this Agreement.
2. SCOPE OF WORK
CONSULTANT shall perform the tasks and services (“Services”) described and set forth in Exhibit A, Scope of Services, attached hereto and incorporated herein as though set forth in full. CONSULTANT shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. To the extent that Exhibit A is a proposal from CONSULTANT, such proposal is incorporated only for the description of the Scope of Services and no other terms and conditions from any such proposal shall apply to this Agreement unless specifically agreed to in writing.
3. PERFORMANCE
CONSULTANT shall at all times faithfully, competently and to the best of their ability, experience, and talent, perform all Services described herein. CONSULTANT shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of CONSULTANT hereunder in meeting their obligations under this Agreement.
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
136 of 244
[IF RFP ADD: CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL CONSULTANT is bound by the contents of City’s Request for Proposal on file hereto and incorporated herein as Exhibit D, and the contents of the proposal submitted by CONSULTANT, available on file at , hereto and incorporated herein as Exhibit E. In the event of conflict, the requirements of City’s Request for Proposals and this Agreement shall take precedence over those contained in CONSULTANT’s proposals.]
4. CITY MANAGEMENT
The City Manager, or their designee, shall represent City in all matters pertaining to the administration of this Agreement, review and approval of all products submitted by CONSULTANT, but not including the authority to enlarge the Scope of Work or change the compensation due to CONSULTANT. The City Manager shall be authorized to act on City’s behalf
Professional Services Agreement 07.19.2022
and to execute all necessary documents that enlarge the Scope of Work or change CONSULTANT’s compensation, subject to Section 6 hereof.
5. PAYMENT
a. The City agrees to pay CONSULTANT monthly, in accordance with the payment rates and terms and the Payment Schedule as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed [Insert amount] dollars ($ .00) for the total term of the Agreement unless additional payment is approved as provided in this Agreement.
b. The City Manager’s contract authority is limited to $39,999.99, which includes all costs. Contracts, including any contract amendments that exceed the total threshold, require City Council approval. Any contracts, including contract amendments that exceed the total threshold, which do not have City Council approval, shall be void.
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
137 of 244
Professional Services Agreement 07.19.2022
c. CONSULTANT shall not be compensated for any Services rendered in connection with its performance of this Agreement that are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager or the City Council. CONSULTANT shall be compensated for any Professional Services Agreement 07.19.2022 additional services in the amounts and in the manner as agreed to by City Manager and CONSULTANT at the time City’s written authorization is given to CONSULTANT for the performance of said services. d. CONSULTANT shall submit invoices monthly for actual Services performed. Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for Services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of CONSULTANT’s fees it shall give written notice to CONSULTANT within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. Any final payment under this Agreement shall be made within forty-five (45) days of receipt of an invoice therefore.
6. INSPECTION
City shall at all times have the right to inspect the work and materials. CONSULTANT shall furnish all reasonable aid and assistance required by City for the proper examination of the work and all parts thereof. Such inspection shall not relieve CONSULTANT from any obligation to perform said work strictly in accordance with the specifications or any modifications thereof and in compliance with the law.
7. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon CONSULTANT at least thirty (30) days prior written notice. Upon receipt of said notice, CONSULTANT shall immediately cease all Services under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement.
b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to CONSULTANT the actual value of the Services performed up to the time of termination,
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
138 of 244
Professional Services Agreement 07.19.2022
provided that the Services performed are of value to the City. Upon termination of the Agreement pursuant to this Section, CONSULTANT will submit an invoice to the City pursuant to Section 6.
8. DEFAULT OF CONSULTANT
a. CONSULTANT’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that CONSULTANT is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating CONSULTANT for any Services performed after the date of default and can terminate this Agreement immediately by written notice to the CONSULTANT. If such failure by the CONSULTANT to make progress in the performance of Services hereunder arises out causes beyond the CONSULTANT’s control, and without fault or negligence of the CONSULTANT, it shall not be considered a default. b. If the City Manager or designee determines CONSULTANT is in default in the performance of any of the terms or conditions of this Agreement, they shall cause to be served upon CONSULTANT a written notice of the default. The CONSULTANT shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event CONSULTANT fails to cure its default within such period of time or fails to present City with a written plan for the cure of the default, City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
9. OWNERSHIP OF DOCUMENTS
a. CONSULTANT shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by City that relate to the performance of Services under this Agreement. CONSULTANT shall maintain adequate records of Services provided in sufficient detail to permit an evaluation of Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible.
CONSULTANT shall provide free access to the representatives of City or its designees at reasonable times to such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts or copies therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. If there is a substantial billing deviation DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
139 of 244
Professional Services Agreement 07.19.2022
adverse to City, then the cost of an audit shall be borne by CONSULTANT. Such records, together with supporting documents, shall be maintained for a period of five (5) years after receipt of final payment.
b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the Services to be performed pursuant to this Agreement shall become the sole property of City and may be used, reused, or otherwise disposed of by City without the permission of CONSULTANT. With respect to computer files, CONSULTANT shall make available to City, at CONSULTANT’s office and upon reasonable written request by City, the necessary computer software and hardware for purposes of accessing, compiling, transferring, copying and/or printing computer files. CONSULTANT hereby grants to City all right, title, and interest, including any copyright, in and to the documents, designs, drawings, maps, models, computer files, surveys, notes, and other Professional Services Agreement 07.19.2022
documents prepared by CONSULTANT in the course of providing the Services under this Agreement.
10. RECORD AUDIT
In accordance with Government Code, Section 8546.7, for expenditures of greater than $10,000, records of both City and CONSULTANT shall be subject to examination and audit by the Auditor General for a period of three (3) years after final payment.
11. INDEMNIFICATION AND DEFENSE
(b) Indemnity
To the fullest extent permitted by law, CONSULTANT shall indemnify and hold harmless City and any and all of its officers, employees and agents (“Indemnified Parties”) from and against any and all losses, liabilities, damages, costs and expenses, including legal counsel’s fees and costs, caused in whole or in part by the negligent or wrongful act, error or omission of CONSULTANT, its officers, agents, employees or subconsultants (or any City or individual that CONSULTANT shall bear the legal liability thereof) in the performance of Services under DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
140 of 244
Professional Services Agreement 07.19.2022
this Agreement. CONSULTANT’s duty to indemnify and hold harmless City shall not extend to the City’s sole or active negligence.
(c) Duty to defend
In the event City, its officers, employees, agents and/or volunteers are made a party to any action, lawsuit, or other adversarial proceeding arising from the performance of the Services encompassed by this Agreement, and upon demand by City, CONSULTANT shall defend City at CONSULTANT’s cost or at City’s option, to reimburse City for its costs of defense, including reasonable attorney’s fees and costs incurred in the defense of such matters to the extent the matters arise from, relate to or are caused by CONSULTANT’s negligent acts, errors or omissions. Payment by City is not a condition precedent to enforcement of this indemnity. In the event of any dispute between CONSULTANT and City, as to whether liability arises from the sole or active negligence of the City or its officers, employees, or agents, CONSULTANT will be obligated to pay for City’s defense until such time as a final judgment has been entered adjudicating the City as solely or actively negligent. CONSULTANT will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation.
12. INSURANCE
CONSULTANT shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit C attached to and part of this Agreement.
13. INDEPENDENT CONSULTANT
Professional Services Agreement 07.19.2022
a. CONSULTANT is and shall at all times remain as to City a wholly independent consultant and/or independent contractor. The personnel performing the Services under this Agreement on behalf of CONSULTANT shall at all times be under CONSULTANT’s exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of CONSULTANT or any of CONSULTANT’s officers, employees, or agents, except as set forth in this Agreement. CONSULTANT shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of City. CONSULTANT shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner.
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
141 of 244
Professional Services Agreement 07.19.2022
b. No employee benefits shall be available to CONSULTANT in connection with the performance of this Agreement. Except for the fees paid to CONSULTANT as provided in the Agreement, City shall not pay salaries, wages, or other compensation to CONSULTANT for performing Services hereunder for City. City shall not be liable for compensation or indemnification to CONSULTANT for injury or sickness arising out of performing Services hereunder.
14. LEGAL RESPONSIBILITIES
CONSULTANT shall keep itself informed of State and Federal laws and regulations that in any manner affect those employed by it or in any way affect the performance of its Services pursuant to this Agreement. CONSULTANT shall at all times observe and comply with all such laws and regulations. City, and its officers, employees, and agents shall not be liable at law or in equity occasioned by failure of the CONSULTANT to comply with this Section.
15. UNDUE INFLUENCE
CONSULTANT declares and warrants that no undue influence or pressure was used against or in concert with any officer, employee or agent of City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer, employee or agent of City has or will receive compensation, directly or indirectly, from CONSULTANT, or from any officer, employee or agent of CONSULTANT, in connection with the award of this Agreement or any Services to be performed as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling City to any and all remedies at law or in equity.
16. NO BENEFIT TO ARISE TO CITY OFFICERS AND EMPLOYEES
No officer, employee of City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Services performed under the Agreement during their tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the Services performed under this Agreement.
17. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
Professional Services Agreement 07.19.2022
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
142 of 244
Professional Services Agreement 07.19.2022
a. All information gained by CONSULTANT in performance of this Agreement shall be considered confidential and shall not be released by CONSULTANT without City’s prior written authorization. CONSULTANT, its officers, employees, agents, or subconsultants, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this
Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered “voluntary” provided CONSULTANT gives City notice of such court order or subpoena. b. CONSULTANT shall promptly notify CITY should CONSULTANT, its officers, employees, agents, or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request (“Discovery”), court order, or subpoena from any person or party regarding this Agreement and the work performed there under or with respect to any project or property located within the City, unless City is a party to any lawsuit, arbitration, or administrative proceeding connected to such Discovery, or unless CONSULTANT is prohibited by law from informing City of such Discovery. City retains the right, but has no obligation, to represent CONSULTANT and/or be present at any deposition, hearing, or similar proceeding as allowed by law. Unless City is a party to the lawsuit, arbitration, or administrative proceeding and is adverse to CONSULTANT in such proceeding, CONSULTANT agrees to cooperate fully with City and to provide the opportunity to review any response to discovery requests provided by CONSULTANT.
However, City’s right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. [Note: The following paragraph is only to be used when the City will be taking in a fee or deposit from an applicant and uses those funds to retain the CONSULTANT to prepare an EIR, Specific Plan, or some other specific document or where the City is funding a similar development-type study. c. [CONSULTANT covenants that neither CONSULTANT nor any officer or principal of their firm have any interest in, or shall acquire any interest, directly or indirectly, which will conflict in any manner or degree with the performance of their Services hereunder. CONSULTANT further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent, or sub- consultant. CONSULTANT further covenants that CONSULTANT has not contracted with nor is performing any Services, directly or indirectly, with any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City or the study area and further covenants and agrees that CONSULTANT and/or its DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
143 of 244
Professional Services Agreement 07.19.2022
subconsultants shall provide no service or enter into any agreement or agreements with a/any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City or the study area prior to the completion of the Services under this Agreement.]
d. If City determines CONTRACTOR comes within the definition of Contractor under the Political Reform Act (Government Code §87100 et seq.), CONTRACTOR shall complete and file and shall require any other person doing Work under this Agreement to complete and file a “Statement of Economic Interest” with CITY disclosing CONTRACTOR’s and/or such other person’s financial interests.
Professional Services Agreement 07.19.2022
18. DISCRIMINATION
CONSULTANT agrees that in the performance of this Agreement, neither CONSULTANT nor any person acting on CONSULTANT’s behalf shall discriminate against any person on the basis of race, religious creed, color, national origin, ancestry, disability, medical condition, genetic information, marital status, sexual orientation, sex, gender identity, gender expression, military or veteran status or age.
19. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, by first class mail, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:
To City: [Insert City Employee] City of Pacific Grove 300 Forest Avenue Pacific
Grove, CA 93950
Attention: City Clerk
To CONSULTANT:
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
144 of 244
Professional Services Agreement 07.19.2022
Notice is effective on the date of personal service, or 5 days following deposit in a United States mailbox, or date of postmark. The parties may agree to service by email.
20. THIRD PARTY BENEFICIARIES
Nothing contained in this Agreement shall be construed to create, and the parties do not intend to create, any rights in third parties.
21. ASSIGNMENT
CONSULTANT shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of CITY. Because of the personal nature of the Services to be rendered pursuant to this Agreement, only CONSULTANT shall perform the Services described in this Agreement. CONSULTANT may use assistants, under their direct supervision, to perform some of the Services under this Agreement.
[If specific to Consultant, add: CONSULTANT shall provide City fourteen (14) days’ notice prior to the departure of [Insert name of particular person with expertise] from CONSULTANT’s employ. Should [insert name] leave CONSULTANT’s employ, City shall have the option to immediately terminate this Agreement, within three (3) days of the close of said notice period.
Upon termination of this Agreement, CONSULTANT’s sole compensation shall be payment for actual Services performed up to, and including, the date of termination or as may be otherwise
Professional Services Agreement 07.19.2022
agreed to in writing between City and the CONSULTANT. Before retaining or contracting with any sub-consultant for any Services under this Agreement, CONSULTANT shall provide City with the identity of the proposed sub-consultant, a copy of the proposed written contract between CONSULTANT and such sub-consultant, which shall include and indemnity provision similar to the one provided herein and identifying City as an indemnified party, or an incorporation of the indemnity provision provided herein, and proof that such proposed sub-consultant carries insurance at least equal to that required by this Agreement or obtain a written waiver from City for such insurance.]
22. LICENSES
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
145 of 244
Professional Services Agreement 07.19.2022
At all times during the term of this Agreement, CONSULTANT shall have in full force and effect, all licenses required of it by law for the performance of the Services described in this Agreement. CONSULTANT shall obtain a valid City Business License and shall maintain said Business License for the term of this Agreement and any extensions.
23. GOVERNING LAW
City and CONSULTANT understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in Monterey County, or federal district court with jurisdiction over City.
CONSULTANT agrees not to commence or prosecute any dispute arising out of or in connection with this Agreement other than in the aforementioned courts and irrevocably consents to the exclusive personal jurisdiction and venue of the aforementioned courts.
24. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to their obligations described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written and pertaining to the subject of this Agreement or with respect to the terms and conditions of this Agreement, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party’s own independent investigation of any and all facts such party deems material. No amendment shall be valid unless in writing, executed by both parties.
25. DISPUTE RESOLUTION; ATTORNEY’S FEES
CONSULTANT shall continue to perform under this Agreement during any dispute.
CONSULTANT and City hereby agree to make good faith efforts to resolve disputes as quickly as possible. In the event any dispute arising from or related to this Agreement results in litigation or arbitration, the prevailing party shall be entitled to recover all reasonable costs incurred, including court costs, attorney fees, expenses for expert witnesses (whether or not called to testify), expenses for accountants or appraisers (whether or not called to testify), and other related expenses.
Professional Services Agreement 07.19.2022
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
146 of 244
Professional Services Agreement 07.19.2022
Recovery of these expenses shall be as additional costs awarded to the prevailing party, and shall not require initiation of a separate legal proceeding.
26. WORK SCHEDULED/TIME OF COMPLETION
City and CONSULTANT agree that time is of the essence in this Agreement.
27. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of CONSULTANT warrants and represents that they have the authority to execute this Agreement on behalf of the CONSULTANT and have the authority to bind CONSULTANT to the performance of its obligations hereunder.
28. INTERPRETATION OF CONFLICTING PROVISIONS
In the event of any conflict or inconsistency between the provisions of this Agreement and the Provisions of any exhibit or other attachment to this Agreement, the provisions of this Agreement shall prevail and control.
29. SEVERABILITY
If any term of this Agreement is held invalid by a court of competent jurisdiction or arbitrator the remainder of this Agreement shall remain in effect.
Professional Services Agreement 07.19.2022
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
CITY OF PACIFIC GROVE CONSULTANT
By: By: Department Director Consultant
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
147 of 244
Professional Services Agreement 07.19.2022
Date: Date:
By: By:
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
148 of 244
Professional Services Agreement 07.19.2022
City Manager or Mayor City Administrative Services Department Date: Date:
Approved As To Form:
City Attorney
Date
Attachments: Exhibit A Scope of Services
Exhibit B Payment Schedule
Exhibit C Insurance Requirements
[Exhibit D Request for Proposal]
[Exhibit E Consultant’s Proposal]
Professional Services Agreement 07.19.2022
(d) EXHIBIT A
SCOPE OF
SERVICES
(e) EXHIBIT B
PAYMENT SCHEDULE
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
149 of 244
Professional Services Agreement 07.19.2022
City of Pacific Grove
(f) EXHIBIT C
INSURANCE
REQUIREMENTS
Without limiting CONSULTANT’s indemnification of City, and prior to commencement of Work, CONSULTANT shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City.
General liability insurance. CONSULTANT shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than
$1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
Automobile liability insurance. CONSULTANT shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than
$1,000,000 combined single limit for each accident.
Professional liability (errors & omissions) insurance. CONSULTANT shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and CONSULTANT agrees to maintain continuous coverage through a period no less than three (3) years after completion of the Services required by this Agreement.
Note: May need to delete workers’ compensation and employer’s liability insurance requirements for certain sole proprietorships, partnerships, or corporations without employees.
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
150 of 244
Professional Services Agreement 07.19.2022
Workers’ compensation insurance. CONSULTANT shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).
CONSULTANT shall submit to CITY, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of CITY, its officers, agents, employees and volunteers.
Umbrella or excess liability insurance. [Optional depending on limits required]. CONSULTANT shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability.
Such policy or policies shall include the following terms and conditions:
• A drop down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
• Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall “follow form” to the underlying primary policies; and City of Pacific Grove
• Insureds under primary policies shall also be insureds under the umbrella or excess policies.
(g) Other provisions or requirements
Proof of insurance. CONSULTANT shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this contract. City reserves the right to require complete, certified copies of all required insurance policies, at any time.
DocuSign Envelope ID: 3318917D-5770-4097-A6BA-B9D98D549197 PG CC 12/20/23
151 of 244
Professional Services Agreement 07.19.2022
Duration of coverage. CONSULTANT shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Work hereunder by CONSULTANT, his agents, representatives, employees or subconsultants.
Primary/noncontributing. Coverage provided by CONSULTANT shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it.
The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by CONSULTANT or City will withhold amounts sufficient to pay premium from CONSULTANT payments. In the alternative, City may cancel this Agreement.
Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.
Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against CITY, its elected or appointed officers, agents, employees and volunteers or shall specifically allow CONSULTANT or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss.
CONSULTANT hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
Enforcement of contract provisions (non estoppel). CONSULTANT acknowledges and agrees that any actual or alleged failure on the part of the City to inform CONSULTANT of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
City of Pacific Grove