Pacific Grove City Council
March 20, 2024

CITY COUNCIL

AMENDED CLOSED SESSION MEETING AGENDA
Wednesday, March 20, 2024, 5:00 P.M.

Council Chamber -- City Hall -- 300 Forest Avenue, Pacific Grove, CA Appearing Telephonically Pursuant to Government Code 54953:

Councilmember Poduri
2500 North Hollywood Way
Burbank, CA 91505

PACIFIC GROVE MEETINGS ARE CONDUCTED IN PERSON AT CITY HALL COUNCIL CHAMBER AND VIRTUALLY.

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AMENDED AGENDA

C A L L T O O R D E R

A PPR O V A L O F A G E N D A

C L O SE D SE SSIO N

PU B L IC C O MME N T O N C L O SE D SE SSIO N MA T T E R S Comments from the public will not receive Council action. Comments must deal with matters on the Closed Session agenda and will be limited to three minutes

1. Written Public Comment
A. Conference with Labor Negotiators (Government Code Section 54957.6) City Negotiators: Robert Perrault, Interim City Manager, Tori Hannah, Administrative Services Director/Assistant City Manager, Leticia Livian, Human Resources Director, and Katy Suttorp, Burke, Williams & Sorensen Employee Organization: Police Officers Association

B. Conference with Labor Negotiators (Government Code Section 54957.6) City Negotiators: Robert Perrault, Interim City Manager, Leticia Livian, Human Resources Director, and Katy Suttorp, Burke, Williams & Sorensen
Employee Organization: General Employees Association

C. Conference with Real Property Negotiations (Government Section 54956.8) Regarding M1W Pump Station Electrical Equipment Relocation
Locations: City of Pacific Grove, 77 Asilomar, Golf Course and City of Pacific Grove, Esplanade Park Agency Negotiation: Daniel Gho, Public Works Director/Deputy City Attorney; Negotiating Parties: Monterey One Water Under Negotiation: Price and Terms of Payment

A D JO U R N ME N T
PGCC 3-20-24

CITY COUNCIL

REGULAR MEETING AGENDA
Wednesday, March 20, 2024, 6:00 P.M.

Council Chamber -- City Hall -- 300 Forest Avenue, Pacific Grove, CA Appearing Telephonically Pursuant to Government Code 54953:

Councilmember Poduri
2500 North Hollywood Way
Burbank, CA 91505
The Council will not begin consideration of any item on this agenda later than 10:00 p.m. unless such consideration is approved. Any items on this agenda not considered this evening will be continued to a future meeting.

Copies of the agenda packet are available for review at the Pacific Grove Library, in the Finance Department, and electronically at www.cityofpacificgrove.org/agendas. The most effective method of communication with the City Council is by sending an email to [email protected]. In order to allow the City Council adequate time to review communication related to an agenda item, it is recommended that the communication be sent no later than 9:00 AM on the day prior to the City Council meeting.

PA C IFIC G R O V E C O U N C IL ME E T IN G S A R E C O N D U C T E D IN PE R SO N A T C IT Y H A L L C O U N C IL C H A MB E R A N D V IR T U A L L Y .

PL E A SE N O T E T H E ME E T IN G W IL L PR O C E E D A S N O R MA L E V E N IF T H E R E A R E T E C H N IC A L D IFFIC U L T IE S A C C E SSIN G Z O O M.

T H E C IT Y W IL L D O IT S B E ST T O R E SO L V E A N Y T E C H N IC A L ISSU E S A S Q U IC K L Y A S PO SSIB L E .

T H E PU B L IC MA Y A L SO V IE W T H E ME E T IN G O N PE N IN SU L A C H A N N E L 25.

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AGENDA

C A L L T O O R D E R
PL E D G E O F A L L E G IA N C E : Mayor Peake

1. A PPR O V A L O F A G E N D A A PPR O V A L O F A G E N D A

2. PR E SE N T A T IO N S PR E SE N T A T IO N S

3. C O U N C IL A N D ST A FF A N N O U N C E ME N T S (C ity-R elated Items O nly) C O U N C IL A N D ST A FF A N N O U N C E ME N T S (C ity-R elated Items O nly) A. Report on Closed Session by City Attorney
B. Other

4. G E N E R A L PU B L IC C O MME N T G E N E R A L PU B L IC C O MME N T General Public Comment must deal with matters subject to the jurisdiction of the City and the Council that are not on the Regular Agenda. This is the appropriate place to comment as to items on the Consent Agenda, only if you do not wish to have the item pulled for individual consideration by the Council. Comments from the public will be limited to three minutes and will not receive Council action. Comments regarding items on the Regular Agenda shall be heard prior to Council's consideration of such items at the time such items are called. Whenever possible, written correspondence should be submitted to the Council in advance of the meeting, to provide adequate time for its consideration.

A. Written General Public Comment
PGCC 3-20-24

C O N SE N T A G E N D A
The Consent Agenda deals with routine and non-controversial matters, and may include action on resolutions, ordinances, or other public hearings for which testimony is not anticipated. The vote on the Consent Agenda shall apply to each item that has not been removed. Any member of Council, staff, or the public may remove an item from the Consent Agenda for individual consideration. When items are pulled for discussion, they will be automatically placed at the end of their respective section within the Regular Agenda. One motion shall be made to adopt all nonremoved items on the Consent Agenda.

5. APPROVAL OF CITY COUNCIL MEETING MINUTES
Items pulled from this section will be placed under 12. Unfinished and Ongoing Business A. Minutes of the March 6, 2024 Regular Meeting PG 7
Reference: Sandra Kandell, City Clerk
Recommended Action: Approve minutes.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

6. RESOLUTIONS
Items pulled from this section will be placed under 12. Unfinished and Ongoing Business or 13. New Business A. Adoption of Resolutions Honoring Awardees of the Monterey Peninsula Chamber of Commerce PG 13 Reference: Robert Perrault, Interim City Manager and Bill Peake, Mayor Recommended Action: It is recommended the Council adopt Resolutions Honoring Mike Marotta Jr, Mary Adams, Clarissa Rowe, Ron Johnson and the Business of the Year (to be named at a later date).

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378 B. Boards, Committees and Commissions Handbook PG 23
Reference: Brian Pierik, City Attorney
Recommended Action: Motion to adopt Resolution Approving revised Boards, Committees and Commissions Handbook or take other action related to this item.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

7. ORDINANCES Items pulled from this section will be placed under 11. Public Hearings A. Second Reading of an Ordinance Amending Section 2.04.050 (a) of the Pacific Grove Municipal Code Regarding Order of Agenda PG 96
Reference: Brian Pierik, City Attorney
Recommended Action: Hold second reading and adopt an Ordinance Amending Section 2.04.050 (a) of the Pacific Grove Municipal Code Regarding Order of Agenda
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

8. REPORTS -- INFORMATION ONLY
Items pulled from this section will be placed under 12. Unfinished and Ongoing Business or 13. New Business A. Housing Element Annual Progress Report PG 99
Reference: Alyssa Kroeger, Housing Program Manager
Recommended Action: Receive the city's Housing Element Annual Progress Report (HE APR) for submittal to the California Department of Housing and Community Development (HCD) and the Governor's Office of Planning and Research (OPR).

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378 B. 2023 Draft General Plan Annual Progress Report PG 117 Reference: Aaron Campbell, Senior Planner
Recommended Action: Receive the 2023 Draft General Plan Annual Progress Report required by the California Office of Planning and Research (OPR).

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378 C. Core Revenue Report for February PG 121
Reference: Lori Frati, Finance Manager
Recommended Action:

1. Receive the report.

2. Alternatively, discuss and take other action related to this item.

C E Q A : Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378 PGCC 3-20-24

D. February 2024 Check Register. PG 124
Reference: James Minshew, Management Analyst
Recommended Action:

1. Receive the Check Register.

2. Alternatively, discuss and take other action related to this item.

C E Q A : Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378 E. 2024 League of California Cities Mayor and Council Members Academy Attendance PG179 R ef erence: erence: Lori McDonnell
R ecommended A ction: Receive report.

C E Q A : Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

9. REPORTS -- REQUIRING ACTION
Items pulled from this section will be placed under 12. Unfinished and Ongoing Business or 13. New Business A. 2024 Ballot Initiative No. 21-0042A1 PG 180
Reference: Bill Peake, Mayor
Recommended Action: Direct Robert Perrault, Interim City Manager, to assess the potential financial impact on the City of November 2024 statewide ballot Initiative No. 21-0042A1.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

10. MEETING MINUTES OF COMMISSIONS, BOARDS, AND COMMITTEES Items pulled from this section will be placed under 13. New Business A. Diversity, Equity and Inclusion Task Force Minutes: Feburary 12, 2024 PG 181 Reference: Sandra Kandell, City Clerk/DEI Coordinator
Recommended Action: Receive minutes.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378 B. Traffic Safety Commission Minutes: January 24, 2024 PG 185 Reference: Cathy Madalone, Chief of Police
Recommended Action: Receive the minutes.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

R E G U L A R A G E N D A U L A R A G E N D A

11. PUBLIC HEARINGS
For public hearings involving a quasi-judicial determination by the Council, the proponent of an item may be given 10 minutes to speak and others in support of the proponent's position may be given three minutes each. A designated spokesperson for opposition to the item may be given 10 minutes to speak and all others in opposition may be given three minutes each. Very brief rebuttal and surrebuttal may be allowed in the sole discretion of the Council. In public hearings not involving a quasi-judicial determination by the Council, all persons may be given three minutes to speak on the matter.

A. Consider an Appeal of Architectural Permit (AP), Use Permit (UP) and Variance (VAR) 22-0284, 773-775 Ocean View Blvd, Pacific Grove (APN 006-071-007); Continued from the City Council Regular Meetings on November 1, 2023, and February 21, 2024. PG 190
Reference: Joseph Sidor, Contract Planner
Recommended Action: Staff recommends the City Council deny the appeal and approve the project as revised (Architectural Permit and Variance 22-0284), subject to the findings, conditions of approval, and Class 1 Categorical Exemption (CEQA Guidelines Section 15301, Existing Facilities).

CEQA: Categorical Exemption, CEQA Guidelines Section 15301, Class I, Existing Facilities B. First Reading of Ordinance Adding Section 2.04.110 to the Pacific Grove Municipal Code to Codify the Provisions of Article 21 of the City Charter (City Councilmember Inquiry Authority) PG 232 Reference: Robert Perrault, Interim City Manager and Special Counsel Jenica Maldonado, Atkinson Andelson Loya Ruud and Romo
Recommended Action:

1. Request the City Attorney read the title of the ordinance;

2. Motion to waive further reading of the ordinance and introduce an Ordinance Adding Section 2.04.110 to the Pacific Grove Municipal Code to Codify the Provisions of Article 21 of the City Charter (City Councilmember Inquiry PGCC 3-20-24

Authority);

3. Direct a summary of a proposed ordinance be published as approved by the City Attorney;

4. Other action related to this item.

C E Q A : Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378 C. First Reading of Ordinance Amending Section 2.06.010 (a) of the Pacific Grove Municipal Code Relating to Residency Requirement for City Manager PG 239
Reference: Brian Pierik, City Attorney
Recommended Action:

1. Request the City Attorney read the title of the ordinance;

2. Motion to waive further reading of the ordinance and introduce an Ordinance Amending Section 2.06.010 (a) of the Pacific Grove Municipal Code Relating to Residency Requirement for City Manager

3. Direct a summary of a proposed ordinance be published as approved by the City Attorney.

C E Q A : Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

12. UNFINISHED AND ONGOING BUSINESS
A. Skatepark Project -- City Hall Parking Lot This item continued from 2/14/2024. PG 243 Reference: Daniel Gho, Public Works Director/Deputy City Manager Recommended Action:

1. Receive report and provide direction

2. Alternative, take other action related to this item
C E Q A : Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378 B. Fire Station Bathroom & Shower Remodel Project PG 261 Reference: Joyce Halabi, Deputy Public Works Director
Recommended Action:

1. Receive report

2. Direct the City Manager to return with an additional funding allocation to allow for the construction of the project

3. Alternatively, discuss and take other action on this item C E Q A : Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

13. NEW BUSINESS
A. Great Tide Pool Site Storm Damage Repairs PG 263
Reference: Joyce Halabi, Deputy Public Works Director
Recommended Action:

1. Direct the City Manager to proceed with Conceptual Design Option 2

2. Alternatively, discuss and take other action on this item C E Q A : Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378 B. Sewer Collection System Master Plan Projects 1, 6, & 9 Engineering PG 284 Reference: Daniel Gho, Public Works Director/Deputy City Manager Recommended Action:

1. Authorize a contract with the Wallace Group in an amount not to exceed $1,769,097 for the engineering and construction management for Sewer Collection System Master Plan projects 1,6 & 9

2. Alternatively, take other action related to this item C E Q A : Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378 C. Consider Transitioning from Six (6) to Four (4) Council Members PG 315 R e ference: ference: NA
R ecommended A ction: Direct the City Manager to return to the Council with the documents necessary to place a measure on the ballot reducing the Council's composition from six (6) to (4) members.

C E Q A : Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378 PGCC 3-20-24

14. FU L L PR E SE N T A T IO N S FU L L PR E SE N T A T IO N S

15. C L O SE D SE SSIO N C L O SE D SE SSIO N

A D JO U R N ME N T
NOTICE OF ADA COMPLIANCE: Pursuant to Title II of the Americans with Disabilities Act (Codified At 42 United States Code Section 12101 and 28 Code of Federal Regulations Part 35), and Section 504 of the Rehabilitation Act of 1973, the City of Pacific Grove does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, disability, age or sexual orientation in the provision of any services, programs, or activities. The City of Pacific Grove does not discriminate against persons with disabilities. City Hall is an accessible facility. A limited number of assisted listening devices will be available at this meeting. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting or provide the requested agenda format.

PGCC 3-20-24

Agenda No. 5 A

CITY OF PACIFIC GROVE
300 Forest A venue, Pacific G rove, California 93950
TO : Honorable Mayor and Members of the City Council
FRO M: Sandra Kandell, City Clerk/DEI Coordinator
MEETIN G D A TE: March 20, 2024
SU BJECT: Minutes of the March 6, 2024 Regular Meeting
CEQ A : Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION
Approve minutes.

Attachments
Draft Minutes
PGCC 3-20-24

DRAFT MEETING MINUTES

CITY OF PACIFIC GROVE

CITY COUNCIL

REGULAR MEETING
Wednesday, March 6, 2024, 6:00 P.M.

Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA

PACIFIC GROVE COUNCIL MEETINGS ARE CONDUCTED IN PERSON AT CITY HALL COUNCIL CHAMBER AND VIRTUALLY.

JOIN THE ZOOM WEBINAR TO PARTICIPATE LIVE AT:
https://www.cityofpacificgrove.org/Zoom_CC

CALL TO ORDER
Mayor Peake called the meeting to order at 6:00 p.m. Present in Chamber: Mayor Peake, Mayor Pro Tem Smith, Councilmembers Amelio, Beck, Coletti, McDonnell, and Poduri.

PLEDGE OF ALLEGIANCE
Councilmember Amelio led the pledge of allegiance.

1. APPROVAL OF AGENDA
Action: Mayor Peake recommended Agenda item 15A begin at 8:00 p.m.

Action: Upon motion by Councilmember Amelio and seconded by Councilmember Beck, Council voted 7-0, to approve the agenda, as recommended.

2. PRESENTATIONS
A. Rotary Club members presented donations of $10,000 to the Youth Center and $750 to the Children’s Library.

3. COUNCIL AND STAFF ANNOUNCEMENTS (City-Related Items Only) A. Council and staff made general announcements.

4. GENERAL PUBLIC COMMENT
General public comment received from Richard Stillwell, Linda Pagnella, Vince Tuminello, Peter, and Mike Gibbs.

A. Written General Public Comment

CONSENT AGENDA
Action: Consent Agenda item 9A was pulled and considered immediately following the Consent Agenda.

Action: Upon motion by Mayor Pro Tem Smith and seconded by Councilmember McDonnell, the Council voted 7-0 to approve the Consent Agenda as modified.

DRAFT PGCC 3-20-24

5. APPROVAL OF CITY COUNCIL MEETING MINUTES
A. Minutes of the February 14, 2024 City Council Adjourned Meetings Action: Approved minutes.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
B. Minutes of the February 21, 2024 Special and Regular Meetings Action: Approved minutes as revised per Errata.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
C. Minutes of the February 28, 2024 Goals Update and Budget Workshop Action: Approved minutes as revised per Errata.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

6. RESOLUTIONS
A. Resolution Amending Council Policy 000-017 to add Section G for Agenda Language regarding Public Comment at Meetings of Legislative Bodies Action: Adopted Resolution No. 24-005 Amending Council Policy 000-17 to add Section G for Agenda Language Regarding Public Comment at Meetings of Legislative Bodies.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

7. ORDINANCES
A. Second Reading of an Ordinance Repealing Section 2.06.020 of the Pacific Grove Municipal Code Relating to the Removal of the City Manager
Action: Held second reading and adopted Ordinance No. 24-001Repealing Section

2.06.020 of the Pacific Grove Municipal Code Relating to the Removal of the City Manager.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
B. Second Reading of an Ordinance to Amend the Fiscal Year 23/24 Operating and Capital Improvement Budget
Action: Held second reading and adopted Ordinance No. 24-002 to amend the Fiscal Year 2023-24 Operating and Capital Improvement Budget.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
C. Second Reading of an Ordinance Amending Section 23.76.021 (a) of the Pacific Grove Municipal Code Relating the Membership of the Historic Resource Committee
Action: Held second reading and adopted Ordinance No. 24-003 Amending Section

23.76.021 (a) of the Pacific Grove Municipal Code Relating to the Membership of the Historic Resource Committee.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
DRAFT PGCC 3-20-24

8. REPORTS – INFORMATION ONLY
Action: Received the report.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

9. REPORTS – REQUIRING ACTION
A. PGUSD & City of Pacific Grove MOU ELOP This item was pulled and considered immediately following the Consent Agenda.

Reference: Katie Clark, Recreation Manager
Recommended Action: Approve the City of Pacific Grove to enter a Memorandum of Understanding with Pacific Grove Unified School District for the purpose of creating a partnership to offer a free summer recreation camp through the Expanded Learning Opportunities Program grant.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
B. Contract Award -Phase 9 Waster Water Collection System Improvements Action: Authorized an agreement with Monterey Peninsula Engineering for the Phase 9 Waster Water Collection System Improvements Project in an amount not to exceed $717,280 plus a 15% contingency.

CEQA: Initial Study, Negative Declaration
C. Contract Amendment #2 for Professional Contract Planner Services with Harris & Associates, Inc.

Action: Approved Amendment #2 to Professional Services Agreement with Harris & Associates, Inc. not to exceed $381,560 to:

A. Allow continuation of current contract planner staffing services through June 30, 2024 for Fiscal Year 23-24 ($87,840); and
B. Provide contract planner staffing services for Fiscal Year 24-25 ($293,720).

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

10. MEETING MINUTES OF COMMISSIONS, BOARDS, AND COMMITTEES **************

9.A. PGUSD & City of Pacific Grove MOU ELOP This item was pulled from the Consent Agenda.

Public comment received from Buck Roggeman.

Action: Upon motion by Mayor Pro Tem Smith and seconded by Councilmember Amelio, Council voted 7-0 to approve the City of Pacific Grove to enter a Memorandum of Understanding with Pacific Grove Unified School District for the purpose of creating a partnership to offer a free summer recreation camp through the Expanded Learning Opportunities Program grant.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378
DRAFT PGCC 3-20-24

REGULAR AGENDA

11. PUBLIC HEARINGS
A. Introduction of an Ordinance Amending Section 2.04.050 (a) of the Pacific Grove Municipal Code Regarding Order of Agenda
No public comment received.

Action: Upon motion by Councilmember Coletti and seconded by Councilmember Amelio, Council voted 7-0 to

1. Request the City Attorney read the title of the ordinance;

2. Waive further reading and introduce an Ordinance Amending Section

2.04.050 (a) of the Pacific Grove Municipal Code Regarding Order of Agenda; and

3. Direct a summary of a proposed ordinance be published as approved by the City Attorney.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

12. UNFINISHED AND ONGOING BUSINESS
A. Request Direction by Council to City Manager to Issue a Request for Proposal for a Demographer in Connection with the California Voting Rights Act Public comment received from Peter, Vince Tuminello, Sally Moore, Inge Lorentzen Daumer, Ray Parsons, Lisa Ciani, Carmelita Garcia, Mike Gibbs, and Tom Jensen.

Action: Upon motion by Mayor Pro Tem Smith and seconded by Councilmember Amelio, Council voted 7-0 to

1. Direct City Manager to issue a Request for Proposal for a qualified demographer to study the demographics of the City including:
a. The population of the City and its various racial and ethnic groups under the 2020 Census.
b. The most recent estimates of the proportion of eligible voters in the various racial and ethnic groups in the City.
c. Estimate of the socio-economic characteristics of the various racial and ethnic groups in the City.
d. The criteria governing the design of electoral districts for the election of City Council members.
e. A proposed timeline for the transition to by-district elections should the City Council decide upon that course of action.

2. Direct City Manager to return to the City Council with the demographer’s report for discussion and further direction.

CEQA: Does not constitute a “Project” per California Environmental Quality Act Guidelines Section 15378

13. NEW BUSINESS

14. FULL PRESENTATIONS

15. CLOSED SESSION
DRAFT PGCC 3-20-24

A. Public Employment, (Government Code § 54957)
Title: City Manager
No public comment received.

ADJOURNMENT
Council adjourned the regular meeting at 8:00 p.m. Council commenced to the closed session item 15A. Council adjourned the closed session meeting at 9:51 p.m. A report of any action will be provided at the next regular meeting.

Respectfully Submitted,
Sandra Kandell
City Clerk
Approved by Mayor: _____________________________________________Date________________ Attest by Interim City Manager Pro Tempore: _________________________Date_________________ DRAFT PGCC 3-20-24

Agenda No. 6 A

CITY OF PACIFIC GROVE
300 Forest A venue, Pacific G rove, California 93950
TO : Honorable Mayor and Members of the City Council
FRO M: Bill Peake, Mayor
MEETIN G D A TE: March 20, 2024
SU BJECT: Adoption of Resolutions Honoring Awardees of the Monterey Peninsula Chamber of Commerce CEQ A : Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

RECO MMEN D A TIO N
It is recommended the Council adopt Resolutions Honoring Mike Marotta Jr, Mary Adams, Clarissa Rowe, Ron Johnson and the Business of the Year (to be named at a later date).

D ISCU SSIO N
On March 23, 2024, The Monterey Peninsula Chamber of Commerce will be holding their Annual Awards Dinner. Celebrating over 100 years of existence, this is a time when the Chamber honors those whose contributions benefit the greater community. This year the Chamber is recognizing Mike Marotta jr as Citizen Of the Year, Supervisor Mary Adams, as Public Official of the Year, Clarissa Rowe, Lifetime Achievement Award, and Ron Johnson, Community Impact Award. It is fitting that the Council should also acknowledge these individuals as valued members of the community who have done much. In addition to adopting the resolutions honoring the four individuals, the Council is also being asked to adopt a resolution honoring the Business of the Year. The name of the recipient of this resolution, is not being disclosed at this time, so that it can be revealed during the awards ceremony.

O PTIO N S
N/A
FIN A N CIA L IMPA CT:

There is no financial impact to the City for providing this recognition.

G O A L A LIG N MEN T: Not Applicable.

A ttachments
Resolutions
PGCC 3-20-24

RESOLUTION NO. 24-XXX
RESOLUTION HONORING MIKE MAROTTA, JR. UPON HIS SELECTION AS THE 2023

MONTEREY PENINSULA CHAMBER OF COMMERCE CITIZEN OF THE YEAR WHEREAS, since 1963, the Monterey Peninsula Chamber of Commerce (MPCC) has awarded distinguished members of our community—who have embodied an overall love of the Monterey Peninsula community, who have had a positive impact on the business community, and who have demonstrated community leadership to the citizens of the Monterey Peninsula—with 2023 Citizen of the Year recognizing their good works and accomplishments that have enriched the Peninsula’s quality of life;

WHEREAS, Mike Marotta, Jr. is a 2nd generation Italian American born and raised in Monterey. He attended San Carlos Elementary School, Junipero Memorial High School, Monterey Peninsula College, and San Jose State; and
WHEREAS, Mike Marotta, Jr. has practiced music professionally since he formed his first band in 1967.

Through his music he has given great joy and helped raise large amounts of money for organizations including the Salvation Army, Meals on Wheels, The Living Breath Foundation, the American Cancer Society, the Italian Heritage Society (where is a past honoree), and many more. Mike Marotta, Jr. continues to perform his accordion today, alongside his musical friends; and WHEREAS, Mike Marotta, Jr. has served on the Festa Italia board, where he performs every year, features local talent, and acts as entertainment director. He has also served on the board for the Monterey County Peace Officers Association, the Old Monterey Business Association as past president, the North Fremont Business Association, the Paisano Club (where he was honored as Paisano of the year), the Pacheco Club as past president, The Salvation Army, Meals on Wheels, and the Parks and Rec Commission for the City of Monterey for 16 years; and
WHEREAS, Mike Marotta, Jr. is the managing partner for Marotta Properties, and oversees investing, leasing, managing, and landlord duties; and
WHEREAS, Mike Marotta, Jr. is married to his wonderful wife Laurel, and they have 3 children, Kristi, Rachel, and Michael, and eight grandchildren. They all reside on the Monterey Peninsula and family is his greatest joy.

WHEREAS, Mike Marotta, Jr.’s greatest happiness comes from watching his grandkids perform, whether it be musically, sports, or drama. Mike Marotta, Jr.’s greatest passion is to play music and make people happy.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PACIFIC GROVE:

1. That the Council determines that each of the Findings set forth above is true and correct, and by this reference incorporates those Findings as an integral part of this Resolution.

2. That the Council hereby congratulates Mike Marotta, Jr. upon his selection as the 2023 Monterey Peninsula Chamber of Commerce, Citizen of the Year.

PGCC 3-20-24

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE this 20th day of March, 2024, by the following vote, to wit:

AYES:

NOES:

ABSENT:

APPROVED:
_______________________________
BILL PEAKE, Mayor
ATTEST:

DATED:_______________________
_______________________________
SANDRA KANDELL, City Clerk
APPROVED AS TO FORM:
_______________________________
BRIAN A. PIERIK, City Attorney
PGCC 3-20-24

RESOLUTION NO. 24-XXX
RESOLUTION HONORING MARY L. ADAMS UPON HER SELECTION AS THE 2023

MONTEREY PENINSULA CHAMBER OF COMMERCE RUTH VREELAND MEMORIAL PUBLIC OFFICIAL OF THE YEAR.

WHEREAS, since 1963, the Monterey Peninsula Chamber of Commerce (MPCC) has awarded distinguished members of our community—who have embodied an overall love of the Monterey Peninsula community, who have had a positive impact on the business community, and who have demonstrated community leadership to the citizens of the Monterey Peninsula—with Ruth Vreeland Memorial Public Official of the Year, recognizing their good works and accomplishments that have enriched the Peninsula’s quality of life; and
WHEREAS, Mary L. Adams proudly serves the County of Monterey Board of Supervisors since being elected in 2016. Representing the dynamic Fifth District, she has shown an unwavering commitment to advocating for her constituents; and
WHEREAS, Mary L. Adams has dedicated the last four decades of her life to public service by navigating the intricate landscape of governance, from local to international spheres; and WHEREAS, in her role as Supervisor, Mary L. Adams has spearheaded initiatives spanning disaster relief, economic resurgence, prudent land management, and innovative strategies to tackle the pressing issues of housing and homelessness; and
WHEREAS, prior to her tenure as Supervisor, Mary L. Adams served the President and CEO of United Way Monterey County for 14 years. Her pivotal role endowed her with a panoramic perspective of the county's needs and challenges and was marked by a transformative vision and an unwavering commitment to social justice, laying the groundwork for inclusive progress, and equitable growth across the region; and WHEREAS, prior to her tenure at United Way, Mary L. Adams held key leadership positions at renown organizations such as the American Cancer Society and the American Heart Association. She orchestrated impactful campaigns that not only safeguarded vital funding for public health programs but also precipitated a significant decline in tobacco-related illnesses and fatalities throughout California; and WHEREAS, Mary L. Adams has not chosen reelection, opting to embrace new horizons by traversing the globe, lending her expertise to disaster relief efforts, and indulging in the simple pleasures of reconnecting with cherished friends and the literary treasures she once set aside.

NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PACIFIC GROVE:

1. That the Council determines that each of the Findings set forth above is true and correct, and by this reference incorporates those Findings as an integral part of this Resolution.

2. That the Council congratulates Mary L. Adams upon her selection as the 2023 Monterey Peninsula Chamber of Commerce Ruth Vreeland Memorial Public Official of the Year.

PGCC 3-20-24

PASSED AND ADOPTED BY THE COUNCIL OF THIS CITY OF PACIFIC GROVE this 20th day of March, 2024 by the following vote, to wit:

AYES:

NOES:

ABSENT:

APPROVED:
_______________________________
BILL PEAKE, Mayor
ATTEST:

DATED:_______________________
_______________________________
SANDRA KANDELL, City Clerk
APPROVED AS TO FORM:
_______________________________
BRIAN A. PIERIK, City Attorney
PGCC 3-20-24

RESOLUTION NO. 24-XXX
RESOLUTION HONORING CLARISSA ROWE UPON HER SELECTION AS THE 2023 MONTEREY PENINSULA CHAMBER OF COMMERCE 2023 ROBERT C. LITTLEFIELD LIFETIME ACHIEVEMENT AWARD.

WHEREAS, since 1963, the Monterey Peninsula Chamber of Commerce (MPCC) has awarded distinguished members of our community—who have embodied an overall love of the Monterey Peninsula community, who have had a positive impact on the business community, and who have demonstrated community leadership to the citizens of the Monterey Peninsula—with 2023 Robert C. Littlefield Lifetime Achievement Awards recognizing their good works and accomplishments that have enriched the Peninsula’s quality of life; and
WHEREAS, Clarissa Rowe was born and raised in the Paso Robles area, moving to the Monterey Peninsula over 30 years ago for Great Western Bank; and
WHEREAS, since 2016 Clarissa Rowe has served as the Vice President of Community Relations at Monterey County Bank; and
WHEREAS, the readers of the Monterey County Weekly have voted Clarissa Rowe BEST BANKER for two years in a row; and
WHEREAS, Clarissa Rowe stays involved with the community in numerous ways, including serving multiple Board terms for the Pacific Grove, Carmel, and Monterey Peninsula Chambers of Commerce. She currently serves as the Chair of the Carmel Chamber Board, and previously served three years as the first woman Chair in 20 years for the Pacific Grove Chamber. Clarissa has also served as Membership Chair of the Pacific Grove Rotary Board for three years and has served the Monterey Peninsula Chamber of Commerce Board as it’s Finance Chair, and then Membership Chair; and WHEREAS, Clarissa Rowe is married to her husband, retired Homicide Investigator and Police Captain, Allen. Together they have two beautiful stepdaughters, five grandchildren, and a niece.

NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PACIFIC GROVE:

1. That the Council determines that each of the Findings set forth above is true and correct, and by this reference incorporates those Findings as an integral part of this Resolution.

2. That the Council congratulates Clarissa Rowe upon her selection as the 2023 Monterey Peninsula Chamber of Commerce, Robert C. Littlefield Lifetime Achievement Award.

PASSED AND ADOPTED BY THE COUNCIL OF THIS CITY OF PACIFIC GROVE this 20th day of March, 2024 by the following vote, to wit:

AYES:

NOES:

ABSENT:

PGCC 3-20-24

APPROVED:
_______________________________
BILL PEAKE, Mayor
ATTEST:

DATED:_______________________
_______________________________
SANDRA KANDELL, City Clerk
APPROVED AS TO FORM:
_______________________________
BRIAN A. PIERIK, City Attorney
PGCC 3-20-24

RESOLUTION NO. 24-XXX

RESOLUTION HONORING RON JOHNSON UPON HIS SELECTION AS THE MONTEREY PENINSULA CHAMBER OF COMMERCE 2023 COMMUNITY IMPACT AWARD.

WHEREAS, since 2023, the Monterey Peninsula Chamber of Commerce (MPCC) has awarded distinguished members of our community—who either in the course of their jobs, or during their lives - enhance the well-being of the community, have embodied an overall love of the Monterey Peninsula community, who as great communicators and adept relationship builders have demonstrated community leadership to the citizens of the Monterey Peninsula—with the 2023 Community Impact Award recognizing their good works and accomplishments that have enriched the Peninsula’s and regions quality of life; and
WHEREAS, Ron Johnson attended Monterey Peninsula College before transferring to California University, Long Beach, where he earned his bachelor’s degree in Business Management; and WHEREAS, being a two-sport athlete (football and track & field), Ron Johnson was drafted as a wide receiver in the 7th round by the Seattle Seahawks in 1981. After being one of the team’s final cuts, he signed with the Hamilton Tiger-Cats (1981-84) of the Canadian Football League. He was an Eastern All-Star for 3 seasons and played in the Grey Cup in 1984. In 1985, Ron Johnson signed as a free agent with the Philadelphia Eagles where he played for 5 seasons under then head coach, Buddy Ryan; and WHEREAS, Ron Johnson retired from football in 1990 and became an investment advisor for a securities firm in Carmel. He remained in that industry for 2 years before following his true passion; working with youth; and
WHEREAS, Ron Johnson currently serves as President & CEO for Boys & Girls Clubs of Monterey County, which he’s been with since 1992. He became involved with the club due to his enjoyment working with young people and wanting to have a positive influence on their lives; and WHEREAS, Ron currently serves as a Trustee at Stevenson School. He has also served as Chair of United Way Monterey County and was a Trustee at All Saints Episcopal Day School. He spends much of his time supporting programs that benefit youth. Ron Johnson served on the President’s Council at California State University Monterey Bay where he was named as a Distinguished Fellow in 1994. He received a 2020 Legacy of Leadership Award from the Salinas Chamber of Commerce and was selected as a member of the 2017 Class of the Junior Achievement Monterey Bay Business Hall of Fame; and WHEREAS, Ron Johnson and his wife Lynn are the proud parents of two sons, Wesley, age 25 and Evan, age 20. They reside in Monterey.

NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PACIFIC GROVE:

1. That the Council determines that each of the Findings set forth above is true and correct, and by this reference incorporates those Findings as an integral part of this Resolution.

2. That the Council congratulates Ron Johnson upon his selection as the Monterey Peninsula Chamber of Commerce 2023 Community Impact Award.

PGCC 3-20-24

PASSED AND ADOPTED BY THE COUNCIL OF THIS CITY OF PACIFIC GROVE this 20th day of March, 2024 by the following vote, to wit:

AYES:

NOES:

ABSENT:

APPROVED:
_______________________________
BILL PEAKE, Mayor
ATTEST:

DATED:_______________________
_______________________________
SANDRA KANDELL, City Clerk
APPROVED AS TO FORM:
_______________________________
BRIAN A. PIERIK, City Attorney
PGCC 3-20-24

RESOLUTION NO. 24-XXX
RESOLUTION HONORING ____________________ UPON ITS SELECTION AS THE RECIPIENT OF THE 2023 MONTEREY PENINSULA CHAMBER OF COMMERCE BUSINESS

OF THE YEAR AWARD
WHEREAS, XXXXX; and
WHEREAS, XXXXX; and
WHEREAS, XXXXX; and
WHEREAS, XXXXX.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PACIFIC GROVE:

1. That the Council determines that each of the Findings set forth above is true and correct, and by this reference incorporates those Findings as an integral part of this Resolution.

2. That the Council congratulates XXXXX upon its selection as the recipient of the 2023 Monterey Peninsula Chamber of Commerce Business of the Year Award.

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE this 20th day of March, 2024, by the following vote, to wit:

AYES:

NOES:

ABSENT:

APPROVED:
_______________________________
BILL PEAKE, Mayor
ATTEST:

DATED:_______________________
_______________________________
SANDRA KANDELL, City Clerk
APPROVED AS TO FORM:
_______________________________
BRIAN A. PIERIK, City Attorney
PGCC 3-20-24

Agenda No. 6 B

CITY OF PACIFIC GROVE
300 Forest A venue, Pacific G rove, California 93950
TO : Honorable Mayor and Members of the City Council
FRO M: Brian Pierik, City Attorney
MEETIN G D A TE: March 20, 2024
SU BJECT: Boards, Committees and Commissions Handbook
CEQ A : Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

RECO MMEN D A TIO N
Motion to adopt Resolution Approving revised Boards, Committees and Commissions Handbook or take other action related to this item.

D ISCU SSIO N
On February 14, 2024, Council directed the City Attorney to prepare a resolution adopting a revised Boards, Committees and Commissions Handbook. Revisions include those provided in the February 14 agenda report and additional revisions discussed at the meeting.

Attachment 1 provides revision markup (from agenda report February 14 Attachment 2-BCC Handbook Revision 1/17/24 without markup,). Deletion of text is shown in red strikeout text (strikeout text) and addition of text is shown in red underscored text (underscored text). The Handbook without this markup is provided in Attachment 2.

Additional Handbook topics discussed on February 14 but not addressed are:

1. Process to deliver Committee recommendations to Council

2. Process for adding items to Committee agendas

O PTIO N S
FIN A N CIA L IMPA CT:
none
FO CU SED PRIO RITY A REA : Not Applicable.

A ttachments
1 BCC Handbook3/20/24 with markup
2 BCC Handbook 3/20/24 without markup
3 Draft Resolution Approving revised Boards, Committees and Commissions Handbook PGCC 3-20-24

BOARDS, COMMITTEES AND COMMISSIONS

HANDBOOK

CITY OF PACIFIC GROVE
FEBRUARY 14MARCH 20, 2024
PGCC 3-20-24

Contents

1. Introduction ........................................................................................................................................ 3

2. Committees......................................................................................................................................... 4

3. Committee Membership...................................................................................................................... 5

4. Role of Committees............................................................................................................................. 7

5. Individual Roles ................................................................................................................................... 9

6. Committee Meetings......................................................................................................................... 12

7. Actions taken by Committees ............................................................................................................ 19

8. Compliance with Federal, State and Municipal Laws.......................................................................... 21

9. Reference Materials .......................................................................................................................... 22 Appendix A – Teleconference Attendance ............................................................................................. 23 Appendix B – Motions ........................................................................................................................... 26 Appendix C– Voting ............................................................................................................................... 29 Appendix D – Training ........................................................................................................................... 31

1. Introduction ........................................................................................................................................3

2. Committees.........................................................................................................................................4

3. Committee Membership......................................................................................................................5

4. Role of Committees.............................................................................................................................7

5. Individual Roles ...................................................................................................................................9

6. Committee Meetings......................................................................................................................... 12

7. Actions taken by Committees ............................................................................................................ 19

8. Compliance with Federal, State and Municipal Laws.......................................................................... 22

9. Reference Materials .......................................................................................................................... 23 Appendix A – Teleconference Attendance ............................................................................................. 24 Appendix B – Motions ........................................................................................................................... 27 Appendix C– Voting ............................................................................................................................... 30 Appendix D – Training ........................................................................................................................... 32 Appendix E – Powers and Duties............................................................................................................ 33 PGCC 3-20-24

1. Introduction
The City of Pacific Grove’s (City) boards, committees, and commissions (Committees) serve vital roles in support of a well-functioning city government alongside City Council, Management and Staff. The better committees function, the better city government can serve the needs of its residents and businesses. It is towards this end that this handbook was prepared.

The scope of Committee responsibilities, procedures, and applicable laws is wide. It would be impractical to include all relevant material in one document. Therefore, this document is intended to provide: (1) a brief overview of key subject areas and (2) reference more in-depth materials on specific subjects.

PGCC 3-20-24

2. Committees
Committees formed through the City’s Charter are:
• Planning Commission
• Library Board
• Museum Board
• Recreation Board

These are referred to as Charter Committees. A vote of the people is required to change the City Charter.

Committees established by the Pacific Grove Municipal Code (PGMC) are:
• Architectural Review Board
• Beautification and Natural Resources Commission
• Economic Development Commission
• Historic Resources Committee
• Task Force on Diversity, Equity, and Inclusion
• Traffic Safety Commission
A City Council ordinance is required to change the PGMC.

Many other City Committees, and Improvement Districts, exist but are not listed above. While basic Committee responsibilities and regulations apply, their nature differs in one or more significant ways. To simplify the handbook, rules and processes specific to those Committees are not set forth, including:

• Ad hoc, standing, City Council and City Manager subcommittees. An example is the Site Review Committee. See the PGMC and City Council Policy 000-5 governing such Committees. • The Administrative Enforcement Hearing Officer Panel established by PGMC § 3.30. Its procedures are further described in PGMC § 1.19, Municipal Code and Ordinance Enforcement. • The Downtown Pacific Grove Business Improvement District (BID) Advisory Board established by City Council Resolution 07-042, September 19, 2007 (See link to this resolution on the BID webpage). Rules governing this advisory board can also be found in PGMC § 6.50. • The Pacific Grove Hospitality Improvement District (HID) Advisory Board established by City Council Resolution 07-044, November 7, 2007 (See link to this resolution on the HID webpage).

The HID is described in PGMC § 6.54. Additional HID documentation can be obtained on the City’s website. (See City Council resolutions 18-015 and 18-047.).

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3. Committee Membership
Committee Member Selection Process
Committee members are appointed by the Mayor in January of each year, subject to confirmation by City Council at a public meeting (Charter Article 26; Policy 000-5). Vacancies created mid-term are filled in the same manner.

Committee Member Qualifications
Residency requirements for appointed committee members are described in Charter Article 26 and Council Policy 000-5. However, residency exceptions are made for the Architectural Review Board, Economic Development Commission, and Task Force on Diversity, Equity, and Inclusion.

Members shall not hold any paid office or employment in the City government or be a member of any other Charter Committee (Charter Article 26).

Additional member qualifications are set forth in the PGMC, including:
• Architectural Review Board - PGMC § 23.70
• Beautification and Natural Resources Commission - PGMC § 3.24 • Economic Development Commission - PGMC § 3.40
• Historic Resources Committee - PGMC § 23.76
• Traffic Safety Commission - PGMC § 16.08
• Task Force on Diversity, Equity, and Inclusion - PGMC § 3.46 How to Apply
Application forms for Committee appointments are available from the City Clerk and can be obtained from the City website. Applicants contact information is not made public, but all other information including qualifications is disclosable.

Upon Joining the Committee
New Committee members, before assuming their responsibilities, must take an oath of office as described in the California State Constitution Article XX, Sec. 3. (See also Govt. Code § 1360; Charter Article 18). Oaths are typically administered by the City Clerk but also may be administered by the Mayor and City Manager.

Select Committee members, designated in the City’s Conflict of Interest Code, are required to submit a Statement of Economic Interests (FPPC Form 700) to the City Clerk within 30 days after assuming office, annually and upon leaving office. (See PGMC § 2.40)
New Committee members must participate in Government Code § 53235 (AB 1234) ethics training, within 12 months of appointment and every two years thereafter. New members must complete sexual harassment prevention training (AB 1825) within six months of appointment, and every two years thereafter. This training is available from many sources, and compliance sessions are also provided by the City Attorney.

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TermsTerm of Office
Committee terms begin February 1st except when filling a seat vacated mid-term. Terms end January 31 of the designated year.

Charter Committee appointments are four-year terms unless earlier removal is warranted or there is a mid-term vacancy. A limit of three consecutive full terms shall apply (Charter Article 26). Member terms are staggered if practical (PGMC § 3.02.050).

For all other Committees, terms are limited to two years, with staggered terms if practical. Committee members may not be reappointed to a new term if reappointment would result in continuous service for more than eight consecutive years (Council Policy 000-5).

Removal from Office
Further, all Committee members serve at the pleasure of the Council. The Council, by an affirmative vote of four of its members, may remove any Committee member at any time during the member’s term of office (Charter Article 26). Possible reasons for removal include but are not limited to: excessive absences, verbally or physically abusive behavior, violations of ethics, violations of Council policies, conflicts of interest, among other causes.

Leaving Office
Committee members may resign at any time. Sixty (60) days’ notice is suggested to enable a replacement to be identified and appointed without causing a gap in Committee membership. Each Committee member must file an FPPC Form 700 Leaving Office Statement within 30 days of leaving office.

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4. Role of Committees
All Committees have an advisory role to City Council. This advisory role is constrained to the Committee’s area of responsibility, as set forth in the PGMC.

A few Committees have areas in which they hold delegated decision-making responsibility by the Municipal Code or by Council. Thus, the Planning Commission grants use permits and variances; similarly, a member of the Administrative Hearing Panel hears appeals of certain code enforcement actions.

The primary function of City Committees, however, is to advise the City Council. Both informal and formal means of communication may be used to fulfill this advisory role. Committee recommendations related to City actions may be presented at City Council meetings as individual agenda items (Council Policies 000-5 & 000-6) or action minutes. Recommendations to City Council should always be formal, i.e. by a motion and vote. While recommendations may not always be acted upon, Committees have the duty to advise on policies or issues as the law directs.

Committee responsibilities, i.e. powers and duties, are more specifically set forth in the Charter and the PGMC:
• Planning Commission - Charter Article 26.a. & PGMC § 23.70.080 • Library Board - Charter Article 26.b. & City Council minute action August 17, 2011 (See link to minute action on Library Board webpage)
• Museum Board - Charter Article 26.c., PGMC § 3.44, Resolutions 10-071 and 11-072 • Recreation Board - Charter Article 26.d.
• Architectural Review Board - PGMC § 23.70.060
• Beautification and Natural Resources Commission - PGMC § 3.24copied in Appendix E. • Economic Development Commission - PGMC § 3.40
• Historic Resources Committee - PGMC § 23.70.070
• Task Force on Diversity, Equity, and Inclusion – PGMC § 3.46 • Traffic Safety Commission – PGMC § 16.08.040
• Administrative Hearing Panel – PGMC § 3.30
Most Committees function in policy mode, which is a quasi-legislative responsibility. This includes, for example, recommending changes to the PGMC if within the Committee’s jurisdiction.

Committees may also function in a hearing mode, from time to time, which is a quasi-judicial responsibility. This includes granting permits and hearing appeals, pursuant to the PGMC. The latter responsibility requires decisions supported by evidence presented at the hearing, which has been entered into the formal record. Those Committees are:
• Planning Commission
• Architectural Review Board
• Historical Resources Committee
• Beautification and Natural Resources Commission
• Traffic Safety Commission
• Administrative Hearing Panel
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PGCC 3-20-24

Committees may also perform additional duties as assigned by Council. Most Committees are distinct and without significant overlap. However, responsibilities of some Committees intersect. In such cases, it benefits the Committees to understand the Charter and philosophy of the others to best serve the public on issues of mutual concern.

Council policies that also apply to committees are:
• Policy 000-5 Committee Classification; Board, Commission, and Committee Appointments and Procedures
• Policy 000-9 Council Guidelines
• Policy 000-17 Order of Agenda for Council Meetings
• Policy 000-25 Code of Conduct
PGCC 3-20-24

5. Individual Roles
Members
The primary role of all Committee members is to attend meetings and be prepared to discuss and vote on agenda items. If unable to attend a committee meeting, a member should notify the Committee Chair as soon as practical.

Officer Elections
At the beginning of the first meeting following February 1 (or at any time the Chairperson is vacant) the Chairperson must be elected by the committee., Charter committees must elect a Chairperson, or Chair, to serve a one-year term (PGMC § 3.02.050). This is also the practice of other Committees.

At this first meeting following February 1 any committee member may call the meeting to order and ask for nominations for the office of Chair. Committee members may nominate themselves or any other member; no second is required. Once nominations are complete, a vote on the nominees in the order of nomination is taken.

Each voting member of the Committee shall have one vote. The nominee receiving votes from a majority of the members in attendance shall be declared the winner. If no member receives a majority, the process shall be repeated, except in the event of a tie between the top two vote-getters, in which case a run-off shall be held.

The member nominated as Chair assumes the office of Chair immediately.

Using the same procedure, the Chair conducts nominations and voting for a Vice Chair. If the Committee decides to appoint a Secretary, then the Chair shall conduct nominations and voting for a Secretary. The Museum Board must elect a secretary, however, other committees may choose not to do so.

Chairperson
The Chair has responsibility for:
• Presiding over meetings, i.e. meeting protocol and recognizing when others may speak • Setting the agenda
• Calling special meetings (if staff resources are available) • Alerting Vice Chair, council liaison, and staff liaisonsliaison of absencestheir upcoming absence • Signing Committee documents
• All Committee recommendations to City Council
• Appearing before City Council on behalf of the Committee The Chair may only speak on behalf of the committee on a topic that was previously heard by the committee where an action was taken by a vote.

Vice-Chair
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PGCC 3-20-24

The Vice-Chair assumes the Chair’s duties in their absence. The Vice-Chair shall succeed the Chair if the Chair vacates office before the term is completed and shall serve the unexpired term. A new Vice-Chair shall be elected at the next regular meeting or as soon thereafter as practical.

Secretary
If the Secretary is appointed by the Committee, the Secretary is responsible for meeting minutes to be included in the agenda packet at the next meeting.

Staff liaison assumes responsibility for minutes if the Secretary is unable to do so, or if no Secretary is appointed.

Action minutes, which do not include commentary, are recommended.

Subcommittees
Subcommittees may be appointed by Committee vote to accomplish a specific goal within a given timeframe. Subcommittee membership must be less than the quorum of the Committee. When appropriate, staff and public may assist subcommittees but are not members of subcommittees.

Staff Liaisons
Staff is assigned to Committees by the Department Head or City Manager to facilitate the Committee in accomplishing its objectives. Such support does not always translate into attendance at the meetings; written reports or interaction with the Chair prior to the meeting may suffice.

Staff is responsible for :
• agenda packet preparation and meeting noticing, i.e. posting agendas. Staff may assist the Chair with meeting protocol as needed. If requested by the Chair, staff may prepare committee minutes.
• Staff is responsible for posting meeting videos and maintaining the Committee’s webpage and ensuring it is up to date.
• Staff is responsible for providing access to the Council Chambers and the capability to conduct meetings with online (remote) public participation, i.e. hybrid meetings. • notifying Council liaison, Mayor, and City Manager of meeting cancellation Staff may inform the Committee of relevant City activities, identify issues within the Committee’s purview, provide advice and assist in communications with the Department Head, City Manager, or City Council.

Staff may consult with city management regarding work suggested by the committee. Committees do not have authority to provide staff work direction.

City Attorney
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The City Attorney’s office is available to provide legal counsel to Committees when present at Committee meetings or by email to Brian Pierik at [email protected] .

Council Liaisons
A Council liaison to a Committee is appointed by the Mayor subject to confirmation by City Council.

The Council liaison may facilitate the Committee in accomplishing it’s objectives through the following:
• provide announcements of City actions and activities
• answer questions
• assist the Chair with process and city regulations.
• assist Chair to communicate committee actions and recommendations to City Council. • Provide Chair with counsel as needed.

The Council liaison must not:
• participate in Committee discussions
• influence Committee decisions
• except in unusual circumstances interrupt the meeting Note that Council liaisons, as Council Members, may later be required to review and act on Committee decisions or recommendations.

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6. Committee Meetings
Meeting Types
All Committee meetings are governed by the Ralph M. Brown Act (Brown Act), California Government Code §54950 et seq.

Regular Meetings
Regular meetings shall be held at a regular date, time and place, which may be specified in the PGMC.

Regular meetings may be rescheduled with posting of a cancellation notice and notification of a Special Meeting.

Meetings may be cancelled by either the Chair or Staff liaison. Reason(s) for cancellation shall be promptly sent by staff to Council liaison, Mayor, and City Manager.

Lack of a quorum at a meeting (majority of appointed members) requires meeting cancellation.

Special Meetings
Special meetings are those meetings held outside the regular meeting date and time. Special meetings may be held at any time upon the call of the Chair, a majority of Committee members, or City Council, followed by noticing as required by law. Special meetings may be called to meet deadlines, conduct study sessions or workshops, or when quorum was not met for a regular meeting.

Serial Meetings – Prohibited
Serial meetings occur when Committee members meet or discuss matters sequentially in pairs or small groups. The combined effect of sequential, or serial, meetings may inappropriately be a meeting of a quorum of Committee members. For example, if a member of a 7-member Committee speaks to more than two other members, it may constitute a serial meeting. Inadvertent use of email, careless use of the “reply all” function, indiscriminate forwarding of messages, forwarding messages without deleting early text histories, continuing discussion from a prior meeting via email are all poor practices that can result in serial meetings. In addition, engaging in a discussion of City business on social media can lead to a serial meeting. Serial meetings are a violation of the Brown Act. Further, Committee members are subject to FPPC investigation in the event complaints are filed.

One-On-One Meetings; Ex Parte Communications
Committee members may meet with constituents individually, in small groups or other informal settings. When the Committee acts on an issue in a quasi-judicial capacity, the member shall report on any such ex parte communications at the beginning of deliberations related to the subject of the decision. Information learned in these separate meetings must be divulged into the hearing record or must be excluded from the basis for considering any quasi-judicial decision. See PGMC § 2.04.090.

Noticing and Venue
Noticing
All Committee meetings shall comply with the Brown Act; Committees shall also follow noticing protocol set for City Council in PGMC §§2.04 and Policy 000-9.

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Agenda packets for regular and special meetings shall be provided:
• at the Library;
• the outdoor display cabinet at City Hall on Laurel Avenue (agenda only); • on the City’s website
In addition, if the meeting is held somewhere other than at City Hall, the agenda shall be posted at that facility, in a location accessible by the public.

The agenda packet shall be posted a minimum of 72 hours prior to regularly scheduled meetings.

Special meeting agendas shall be posted a minimum of 24 hours prior to the meeting. Meeting cancellations or meeting continuances shall be posted. Agenda materials shall be available to the public in attendance at meetings.

Venue
Committees meet in Council Chambers. This meeting venue is open to the public and meets Americans with Disabilities Act standards.

Attendance
Members of a Committee shall attend in person unless arrangements are made in advance for attendance by teleconference. The rules for meeting attendance by teleconference are set forth in Appendix A and Government Code Section 54953 which is in effect until January 1, 2026 at which time the Committees will be notified of any changes in procedures for attendance by teleconference.

Note: If a Committee member wishes to attend a meeting by teleconference, then the member should promptly contact the City Clerk who will coordinate with the City Attorney to determine if teleconference attendance is permissible and, if so, the procedure to arrange for teleconference attendance.

Quorum
There is no meeting of the Committee unless a quorum of the Committee is present. If less than a quorum attends, any discussion by that group is characterized as “A Committee of the Whole”, but no record is made of this occurrence, and no decisions can be made.

A quorum consists of a majority of the Committee’s members. For example, on a 6 or 7-member Committee, the quorum is 4. A vacancy reduces the number of voting member positions (See PGMC §§

3.02.070, 3.04.080). For example, if a 7-member Committee has 2 vacancies, it has 5 voting member positions, and the quorum is 3.

Agenda
Committee meeting agenda format is the same as for Council agendas. Agenda report examples may be found in City Council Meeting agenda packets. Minutes should use the same format as the meeting agenda.

PGCC 3-20-24

Establishing the agenda is the Chair’s responsibility with input from staff and other Committee members. When an agenda issue arises the Council liaison, Staff liaison, and Chair should meet to resolve it.

A Committee member may request an item be placed on a future Committee agenda and that request must be made only at a Committee meeting and agreed upon by at least two other Committee members at that Committee meeting. The discussion at the Committee meeting will be limited to whether the item should be added to a future Committee agenda and may not include a discussion of the merits of the proposed agenda item. If the item is added to a future Committee agenda, then the Committee member who requested the item shall prepare the Agenda Report with the assistance of the City Manager. The City Council may add items to a future Committee meeting agenda for consideration.The City Council may add items to a future Committee meeting agenda for consideration.

The recommended order of agenda is set forth in Council Policy 000-17 Order of Agenda for Council Meetings, making exceptions where appropriate for Committees.

The agenda must include information adequate to advise the public of the business to be considered.

Agenda reports should include:

1. Subject;

2. Author;

3. CEQA analysis;

4. Recommended action;

5. Written discussion of the topic including background information, justification of the recommended action and financial impact.

Although the Brown Act permits agendas without a written discussion, i.e. stating ‘oral report’, this is a poor practice and is discouraged.

Unspecified topics such as “miscellaneous” or “new business” are not permissible. New topics raised during public comment, or by any Committee member announcement shall not be discussed at that meeting but may be placed on a future agenda.

Parliamentary Rules
Committees shall be guided by Robert’s Rules of Order.
• Getting the floor. Every member desiring to speak shall address the Chair and, only upon recognition by the Chair, confine contributions to the matter at hand, avoiding all indecorous language and personal attacks.

In general, a member may not interrupt the speaker except for the following reasons:
• Privilege. The proper interruption would be: “Point of privilege.” The Chair would then ask the interrupter to, “State your point.” Appropriate points of privilege relate to anything that would interfere with the normal comfort or amplification of the meeting. For example, the room may be too hot or too cold, or a blowing fan might interfere with a person’s ability to hear.

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• Order. The proper interruption would be: “Point of order.” Again, the Chair would ask the interrupter to, “State your point.” Appropriate points of order relate to anything that would not be considered appropriate conduct of the meeting; for example, if the Chair moved on to a vote on a motion that permits debate without allowing that discussion or debate. • Appeal. If the Chair makes a ruling that a member of the body disagrees with, that member may appeal the ruling of the Chair, “I appeal the ruling of the Chair.” If the motion is seconded and, after debate, if it passes by a simple majority vote, then the ruling of the Chair is deemed reversed.
• Withdraw a motion. During debate and discussion of a motion, the maker of the motion on the floor, at any time, may interrupt a speaker to withdraw his or her motion from the floor. The motion is immediately deemed withdrawn; and any other member may make the motion, once recognized.

Rules of Testimony
No person or member shall address the Committee without permission of the Chair. (See Council Policy 000-9.) All comments shall be addressed to the Committee as a whole and shall not be addressed to individual members of the Committee, members of the public or staff.

It is helpful (though not required) for speakers to state their name in order that the secretary may identify them in the minutes of the meeting. If numerous members of the public wish to speak, and it is known that all represent the same opinion, a spokesperson may be allowed to speak for the entire group by the Chair who could provide the spokesperson ten minutes. The Chair may limit public speakers to three minutes or less depending on the number of speakers and length of agenda.

Consideration and Action on an Agenda Item
The agenda constitutes the road map for the meeting. Most agenda items can be handled with the following 4-step process.

1. Presenting Item
a. Opening Item – The Chair should announce the agenda item number and subject. The Chair should then announce any special procedures to be followed (e.g., if the item is a quasipublic hearing). This is also when members would announce their conflict of interest, if any exists, recuse themselves, and leave the room.
b. Hearing the Report – The Chair should invite the appropriate people, typically City staff, to report on the item. The Chair may provide an opportunity for committee members to ask any clarifying questions of the person providing the report. This is not preferred as questioning tends to segue into position statements before public input is taken, which is inconsistent with open meeting principles.

2. Asking for Public Input – The Chair opens the meeting to public input. The Chair may limit speakers time, as described above. A response to public comment, if appropriate, should not be provided until after public comments are finished.

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3. Considering the Item—The Chair requests Committee deliberation. Member deliberation would include questions of the person(s) making the report or others with relevant knowledge, alternatives to the recommendation, additional considerations not previously stated, additional relevant facts and opinions. Time committed to deliberation should be adequate to allow the sense of the Committee to emerge.

4. Deciding – The Committee decides by a motion and voting. (See Appendices B Motions and C Voting.) For all action items, the Chair should invite a motion from the members. No motion is made if the agenda item is “receive the report”.” unless the committee wishes to address recommended actions contained within the report.

The Chair shall ask the staff liaison for a vote who then calls on each member and summarizes the result, e.g., the motion passes 4 – 2 – 1, with Committee members A and B dissenting, and C abstaining.

Once a vote is taken discussion of the item ends.

Meetings versus Hearings
A public meeting is generally defined as a meeting in which business is conducted by a public body. A public hearing is a special type of public meeting for the purpose of the governing body accepting public comment and testimony on local legislation or a quasi-judicial matter.

For public hearings, there are additional guidelines. (See Council Policy 000-9) After receiving the staff report, the Chair opens the public hearing and accepts testimony in the following order:

1. The applicant or proponent speaks.

2. Opponent speaks.

3. Rebuttal and surrebuttal may be allowed, at the sole discretion of the Committee.

4. Public comment is heard.

The Chair shall then close the public hearing.

The public comment portion of the public hearing may be reopened before voting on the item if a new issue is raised. It is not necessary to re-open a public hearing to ask questions of the project applicant. If the public hearing is reopened, all interested parties may be heard, but the Chair can limit the input to the new issues and can further limit the time per comment.

Courtesy and Decorum
Meetings should take place in an environment where members and the public can freely express their views, i.e. with politeness and respect. The Chair should encourage discussion that focuses on the item in question, not on the personalities of members or the public or off topic. The Chair must protect the rights of the public to speak at the appropriate time.

Pursuant to Government Code § 54954.3 I, the Chair shall not prohibit public criticism of the policies, procedures, programs, or services of the city, or of the acts or omissions of the committee.

A member’s use of electronic communication devices during a meeting may lead to the public’s perception that the member is not paying attention to or receiving private information. For these reasons a member’s use of electronic communication devices (i.e., cell phones, tablets, laptop PGCC 3-20-24

computers), other than for the purpose of (1) accessing agenda materials, (2) facilitating ADA access, (3) using teleconferencing software or (4) an emergency is prohibited.

Disruption of Meetings

1. Disruption by a Group of Persons
Pursuant to Government Code Section 54957.9, in the event that any meeting is willfully interrupted by a group or groups of persons so as to render the orderly conduct of such meeting unfeasible, and order cannot be restored by the removal of individuals who are willfully interrupting the meeting, the Chair may order the meeting room cleared and continue in session. Only matters appearing on the agenda may be considered in such a session. Representatives of the press or other news media, except those participating in the disturbance, shall be allowed to attend any session held pursuant to this Section.

After the meeting room has been cleared, the Chair may readmit an individual or individuals not responsible for willfully disturbing the orderly conduct of the meeting.

2. Disruption by an Individual Person
Pursuant to Government Code § 54957.95, the Chair may cause the removal of any individual for disrupting the meeting subject to the following rules:
1) Prior to removing an individual, the Chair shall warn the individual that their behavior is disrupting the meeting and that their failure to cease their behavior may result in their removal. (2) The Chair may then cause the removal of the individual if they do not promptly cease their disruptive behavior.
(3) “Disrupting” means engaging in behavior during a meeting of a legislative body that actually disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting and includes, but is not limited to, one of the following: (A) A failure to comply with reasonable and lawful regulations adopted by a legislative body pursuant to § 54954.3 or any other law. (B) Engaging in behavior that constitutes use of force or a true threat of force. (4) “True threat of force” means a threat that has sufficient indicia of intent and seriousness, that a reasonable observer would perceive it to be an actual threat to use force by the person making the threat.
(5) If there has been a use of force or a true threat of force, there is no obligation for the Chair to provide a warning to the individual before causing the individual to be removed from the meeting.

Public Records
Materials provided to Committee members at a public meeting must be made available for inspection and reproduction by the public. Exemptions from disclosure apply, but are narrowly applied (attorney/client, drafts, pending litigation, personnel files).

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Communications by Committee members through social media posts, emails and text messages may be subject to the City’s Retention Schedule and are disclosable under the Public Records Act (Council Policy 000-9).

Committee meetings shall be recorded. Current practice is video recordings. The recording and minutes are retained in accord with the City Records Retention Schedule, Council Policy 000-19 and are available online.

Committee minutes format is the same as for the agenda, i.e., consistent with Council minutes format.

Minutes may be limited to a report of actions taken at the meeting. For example, such “action minutes” typically include findings or a reference to the findings for quasi-judicial actions, and any appropriate attachments, and shall include a record of the vote for all actions. The draft minutes of all meetings shall be included in the next agenda packet for acceptance by the Committee. Authorized minutes are signed by the Chair and shall be filed with the City Clerk for inclusion in the packet of the next City Council meeting.

Adjournment
The Chair adjourns the meeting after all agenda items are completed. No vote is taken. In the event there is insufficient time to hear all items the Committee may adjourn its meeting to a certain hour on another day. A specific date, time and place shall be set by the Committee, as part of the motion to adjourn.

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7. Actions taken by Committees
Committees may perform an action in different ways. Most commonly, formal action is taken by establishing a quorum, consideration of a motion and voting. Most actions require a vote by a majority of the appointed members unless a super-majority vote is required.

Informal actions
Informal actions (i.e. no vote required) generally take the form of the Chair giving direction after input from other Committee members. Informal actions would include suggesting to or requesting information from staff. Another example is suggesting that a Committee member report on a future agenda topic.

Formal actions
All formal actions must be listed in the agenda and require a motion and a vote in the affirmative.

Formal actions include:
• Formal actions include approving the agenda
Agenda approval
• Recommendations and requests to City Manager
• Recommendations and requests to City Council
• Creation of a Subcommittee
• Continuing an agenda item to a future date
• Permit approval
• Appeals
Motions
Motions are the vehicles for decision making, i.e. taking formal actions. As indicated above, a motion should be introduced on a matter after general information is shared, options have been identified, and members share their opinions and seek to persuade. The Chair shall ensure that all motions are clearly stated and commonly understood before allowing further deliberations and voting.

See Appendix–B - Motions.

Voting - See Appendix C
Deciding to Move on
Items may be continued by Committee vote to a subsequent time for the following types of reasons:
• The Committee requires additional information during the meeting. • New information or issues come to light during the meeting that need further study. • Other reasons deemed appropriate and substantial by the Committee.

In addition, a Committee hearing (e.g., ARB, HRC, BNRC, TSC, and Planning Commission) may continue an item when:

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• The applicant cannot appear at the meeting and has requested that the item be continued. • The application is revised by the applicant during the meeting. • The Committee requests that the application be revised.

When Action Is Necessary
In certain circumstances—a permit application, for example— the lack of any action is not acceptable (e.g., an application must ultimately be approved or denied) due to deadlines imposed by the Permit Streamlining Act, the Federal Communications Commission, or other laws. There are three primary options here:

1. Continuing the item. This is often undertaken if one or more members of the body are absent or if new information can be developed. Continuance can also provide the applicant with time to consider options, develop a project more likely to receive approval, etc. Continuance ordinarily is undertaken with concurrence of the applicant, but concurrence is not required.

2. Technically denying the application. This option is based on the philosophy that, for a project that has been proposed, approval requires a majority of members to vote in favor. Anything less than the required majority is thus considered a denial. One option under “technical denial” is to allow any applicant or other party to appeal the matter (assuming an appeal would otherwise have been available) on the grounds that the matter was “deemed denied.” This option avoids the need for the body to take further action (e.g., if the body is unable to achieve a majority vote to forward the matter to the next higher body)

3. Denying the application without prejudice. This option may, in some situations, require at least one member of the body to switch their vote, in order to vote to deny for procedural reasons only. Such reasons should be stated in the motion, so the record is clear. It allows the applicant to either: a) appeal to the next higher body; or b) resubmit the same project or a modified project reflecting Committee or City input, without paying fees, waiting a minimum number of months, etc. (such a delay could be for any number of possible reasons, including awaiting turnover on the Committee). This option is in addition to the provisions exclusively for the Planning Commission detailed in PGMC §§23.70.080
See Council Policy 000-9 Council Guidelines for details concerning the procedure for hearings.

Appeals and Call-Ups
The decisions of certain Committees may be appealed or called up as set forth in PGMC §§23.74 and Table 23.70.012-1. For example, decisions of the Site Plan Review Committee and the Architectural Review Board may be appealed to the Planning Commission. Decisions of the Architectural Review Board and the Planning Commission may be appealed to Council.

Similarly, the Council may call up for review any decision of the Planning Commission or any other review authority and make its own de novo decision on the action or matter. The Architectural Review Board and Planning Commission also have the authority to call up certain actions of review bodies over which they have appeal authority. Call-ups require a vote or three members of the body.

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See Council Policy 000-9 Council Guidelines for details concerning the procedure for appeals.

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8. Compliance with Federal, State and Municipal Laws
Committee members are representatives of the City and have a duty to represent the City to the best of their ability, and to take those actions that the member believes are for the benefit of the City as a whole.

Members are expected to comply with all applicable federal, state and municipal laws as applied to their Committee responsibilities.

Committee members have the following ethical duties.
 Duty of Loyalty:

Committee members have an absolute obligation to put the public’s interest before their own direct or indirect personal interests. Members breach this obligation when they benefit at the public expense. Prohibited benefits can be financial (such as participating in decisions that favorably impact a member’s business, property, or investments), career-related (such as using public office and/or public resources to obtain future employment or political position), or personal such as benefits to family members or close associates. Conflict of interest requires recusal.
 Duty of Due Diligence
The duty of care requires that the Committee member competently and faithfully execute the duties of the office. Examples of breach of this duty include failure to attend meetings, failure to investigate, failure to engage in the deliberative process, and failure to vote.  Duty to Avoid Bias
Committee members have a duty to represent all of their constituents fairly. This means that they must overcome any inherent bias that they possess.

Each member shall file on a timely basis all appropriate Fair Political Practices Commission (FPPC Form 700) reports which can be obtained online or through the City Clerk. The City’s Conflict of Interest Code can be found at PGMC §2.40.

Each member shall complete required AB 1234 ethics training in a reasonable time upon appointment and repeat this training at least biannually. The City Clerk should be notified upon completion. See Appendix D – Training for more information.

Each member shall also complete sexual harassment prevention training in a reasonable time upon appointment. The state mandate for local agency official sexual harassment prevention training is commonly referred to as “AB 1661” training. A “local agency official” must receive at least two hours of sexual harassment prevention training within the first six months of taking office, and every two years thereafter, if the City provides any type of compensation, salary, or stipend to a local agency official of the City. (Cal.Gov.Code § 53237.1.) “Local agency official” means any member of a local agency (which includes a City) legislative body and any elected local agency official. (Cal.Gov.Code § 53237).

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9. Reference Materials
Committees perform best when members are knowledgeable in their area of responsibility. Thus, members are encouraged to become familiar with pertinent materials, which may be found on the Committees’ webpage and departmental webpages.

Examples below.
• Architectural Review Board – General Plan, PGMC Titles 12, 23, 24, Architectural Review Guidelines for Single-Family Residences
• Beautification and Natural Resources Commission – Urban Forestry Standards (2012), Landscape Guidelines and Plant Palette (2016), Urban Greening Plan (2016), City Council Policy 900-3 ‘Acceptance of Art Donations’, George Washington Park Plans, PGMC Title 12 Trees and Urban Forest
• Economic Development Commission - https://pickpg.org/ • Historic Resources Committee – General Plan, PGMC §23.70.070 and 23.76, City of Pacific Grove Historic Context Statement, The Secretary of the Interior’s Standards for the Treatment of Historic Properties, Historic Resources Inventory.
• Library Board - City Council Policy 200-6 ‘Library Policies’ • Museum Board – Pacific Grove Museum of Natural History Operating and Lease Agreement, https://www.pointpinoslighthouse.org/
• Planning Commission – General Plan, PGMC, Local Coastal Plan, Housing Element • Recreation Board – City Council Policy 900-1 ‘Special Events’, City Council Policy 200-3 ‘Municipal Tennis Program’, City Council Policy 100-8 ‘Municipal Softball Park Rules, Regulations & Improvements’
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Appendix A – Teleconference Attendance
If and when a Committee member wishes to attend a meeting by teleconference, then the Committee member should contact, as soon as possible, the City Clerk, Staff Liaison or Council Liaison who can consult with City Attorney if necessary. The rules for teleconference attendance at a Committee meeting by a member of the Committee are set forth in Government Code Section 54953 which specifies three types of teleconference attendance.

1. Traditional Teleconference - Government Code Section 54953 (b) Here are the rules which apply to traditional teleconferencing:
(1) All votes taken during a teleconferenced meeting shall be by rollcall. (2) The teleconferenced meetings shall be conducted in a manner that protects the statutory and constitutional rights of the parties or the public appearing before the legislative body of a local agency.
(3) The legislative body shall give notice of the meeting and post agendas as otherwise required by this chapter.
(4) The legislative body shall allow members of the public to access the meeting and the agenda shall provide an opportunity for members of the public to address the legislative body directly pursuant to § 54954.3.
(5) If the legislative body of a local agency elects to use teleconferencing, it shall post agendas at all teleconference locations.
(6) Each teleconference location shall be identified in the notice and agenda of the meeting or proceeding,
(7) Each teleconference location shall be accessible to the public. (8) During the teleconference, at least a quorum of the members of the legislative body shall participate from locations within the boundaries of the territory over which the local agency exercises jurisdiction

2. Teleconference Attendance During a Proclaimed State of Emergency - Government Code Section 54953 (e)
See Government Code Section 54953 (e) which describes the rules that apply to teleconference during a proclaimed state of emergency. This is the type of teleconferencing that was utilized during the COVID proclaimed state of emergency.

Some of the key points to note for teleconference attendance at a meeting during a proclaimed state of emergency include:

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(1) There must be a proclaimed state of emergency
(2) Notice must be given to the public how to offer public comment remotely in real time (3) If a disruption of the call-in or internet connection, then no further action may be taken on items on the agenda
(4) If a timed public comment period, then public comment must remain open until the timed public comment period has elapsed.
(5) Every 45 days after teleconferencing for the first time, the legislative body must take a vote to allow for continued use of this teleconferencing method. (6) The legislative body is not required to provide a physical location from which the public may attend or comment.

3. Teleconference Attendance Authorized by AB 2449 – Government Code Section 54953 (f) Teleconferencing with Section 54953 (f) is permitted when there are “emergency circumstances” or “just cause” which are defined as follows:
(1) “Emergency circumstances” means a physical or family medical emergency that prevents a member from attending in person.
(2) “Just cause” means any of the following:
(A) A childcare or caregiving need of a child, parent, grandparent, grandchild, sibling, spouse, or domestic partner that requires them to participate remotely. “Child,” “parent,” “grandparent,” “grandchild,” and “sibling” have the same meaning as those terms do in Section 12945.2. (B) A contagious illness that prevents a member from attending in person. (C) A need related to a physical or mental disability as defined in Sections 12926 and 12926.1 not otherwise accommodated by subdivision (g).
(D) Travel while on official business of the legislative body or another state or local agency.

Some of the key points for teleconference attendance based on AB 2449 include the following:
(1) At least a quorum of the members of the legislative body must participate in person from a singular physical location clearly identified on the agenda which location shall be open to the public
(2) The teleconference location where the member is present does not need to be available for attendance by the public.
(3) The legislative body must give notice of the means by which members of the public may access the meeting and offer public comment including comment remotely in real time.

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(4) If a disruption of the call-in or internet connection, then no further action may be taken on items on the agenda
(5) “Just Cause”: The member must notify the legislative body at the earliest opportunity possible, including at the start of a regular meeting, of their need to participate remotely for just cause, including a general description of the circumstances relating to their need to appear remotely at the given meeting. The provisions of this clause shall not be used by any member of the legislative body for more than two meetings per calendar year.
(6) “Emergency Circumstances”: The member must request the legislative body to allow them to participate in the meeting remotely due to emergency circumstances and the legislative body takes action to approve the request. The legislative body shall request a general description of the circumstances relating to their need to appear remotely at the given meeting. A general description of an item generally need not exceed 20 words and shall not require the member to disclose any medical diagnosis or disability, or any personal medical information that is already exempt under existing law.

Note: The procedure for the legislative body to take action to approve (or deny) the request would be a motion at the beginning of the by a Committee member to approve (or deny) the request by the member to attend the meeting by teleconference, followed by a second and a vote by the Committee members. If the Motion is denied, the Committee member can still attend the meeting, but only as an observer and should not speak during the meeting.
(7) A member shall make a request to participate remotely at a meeting as soon as possible. (8) The member shall make a separate request for each meeting in which they seek to participate remotely.
(9) The legislative body may take action on a request to participate remotely at the earliest opportunity. If the request does not allow sufficient time to place proposed action on such a request on the posted agenda for the meeting for which the request is made, the legislative body may take action at the beginning of the meeting in accordance with paragraph (4) of subdivision (b) of Section 54954.2. (10) The member shall publicly disclose at the meeting before any action is taken, whether any other individuals 18 years of age or older are present in the room at the remote location with the member, and the general nature of the member's relationship with any such individuals. (11) There is a limitation on teleconferencing with AB 2449 in that such attendance may be no more than three consecutive months or 20 percent of the regular meetings for the local agency within a calendar year, or more than two meetings if the legislative body regularly meets fewer than 10 times per calendar year.

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Appendix B – Motions
The Chair usually initiates a motion by:

1. Inviting a member to make a motion: ‘‘A motion at this time would be in order;”

2. Suggesting a motion: ‘‘A motion would be in order that we approve and forward to the Council the annual report, as drafted;” or

3. Making the motion.

Once recognized, a member makes a motion by preceding the member’s desired approach with the words: “I move ...”. A typical motion might be: “I move that we accept the staff recommendation that...” Often, a member will prefer a variant of the motion on the floor. They can ask the maker and seconder if they are willing to reword their motion. If they agree, the motion is amended.

If one or both is not amenable to the suggested rewording, a member may propose an amendment or wait until after the vote on the original motion and propose a different motion. Up to three principal motions—the basic motion and two amendments— may be considered at one time – in reverse order:

1. The basic motion. The basic motion proposes a decision for consideration. A basic motion might be: “I move that we create a two-member Committee to study this matter in depth.”

2. The motion to amend. A motion to amend proposes to change the basic motion under discussion. A motion to amend might be: “I move that the Committee focus on just two primary options.”

3. The motion to amend an amendment. A motion to amend an amendment proposes a further change to the motions under discussion. A motion to amend the amendment might be: “I move that one of the options for the Committee to analyze be to prohibit murals on wood-sided buildings.”
No further motion to address the substance of the matter is in order. (Incidental or privileges motions, which deal with procedural issues, may still be raised.) Each motion is subject to deliberation.

A motion to amend or to amend an amendment is at times labeled a “substitute motion.” Whether considered as an amendment or a substitute, such motions are handled the same.

When Multiple Motions Are before the Committee
When two or three substantive motions are on the floor (with each having been seconded) at the same time, the first vote resolves the last motion made. If the amendments deal with alternative approaches to the same question, and a majority votes to approve the third motion, the remaining motions are then moot, and action on the agenda item would be complete. If the third motion fails, the Chair then proceeds to consider the second motion.

If an amendment deals with a different aspect of the same matter, then the motions would be considered in turn, in reverse order (second amendment, first amendment, and original motion).

In action minutes, only the final motion or action is recorded.

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Limits to Deliberation
While the basic rule of motions is that they are subject to discussion and debate, some exceptions limit debate on a motion. Examples of motions that are not debatable include:
• A motion to adjourn. This motion, if passed by simple majority, requires the body to immediately adjourn to its next regularly scheduled meeting. • A motion to recess. This motion, if passed by simple majority, requires the body to immediately take a recess for the time set by the Chair.
• A motion to fix the time to adjourn. This motion, if passed by simple majority, requires the body to adjourn the meeting at the specific time set in the motion. • A motion to table. This motion, if passed by simple majority, places the matter on “hold” and ends discussion of the item. The motion may state a specific time when the item shall return on the agenda, but it need not.

When these, or other incidental or privileged motions are made and seconded, the Chair must immediately call for a vote of the body without debate on the motion.

Most motions require a simple majority; but a few exceptions apply when the body limits a minority from acting on or discussing an item. These motions require a two thirds majority to pass:
• End debate. Members can end debate by “moving the previous question.” • Motion to close nominations. A motion to close nominations limits the right of a minority to nominate officers.
• Motion to suspend rules. This motion is debatable but requires a two-thirds vote to pass.

Division of a Motion
If a motion contains two or more divisible propositions, each of which is capable of standing as a complete proposition, the Chair may, and upon request of a member shall, divide the same. The Chair’s determination shall be appealable by any member. For example, a motion to approve a project and waive applicant fees is divisible into two separate motions.

Withdrawal of a Motion
A motion may be withdrawn by the maker at any time prior to the vote, without the consent of the member seconding it. Any other member may choose to make the same motion.

Motion to Continue
The Committee may vote to continue items to a subsequent meeting for the following reasons:
 The Committee requires additional information during the meeting;  New information or issues come to light during the meeting that need further study; or  Other reasons the Committee deems “appropriate and substantial.” A motion to continue requires a majority vote for approval. This is also known as a motion to postpone and is amendable.

The Committee may continue a submitted application when:
 The applicant cannot appear at the meeting and has requested that the item be continued;  The application is revised by the applicant during the meeting; or  The Commission requests that the application be revised.

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 Continuances ordinarily are undertaken with concurrence of the applicant, but concurrence is not required.

Motion to Reconsider
A motion to reconsider a vote is a motion limited in both the time it can be made and the person who can make it. A motion to reconsider an action taken by the Committee may be made on the same day as the meeting in which the motion to be reconsidered was decided, or the next business day if the session is more than one day. The motion must be made by a member who voted on the prevailing side but may be seconded by any member. For example, a person voting in the majority of a 4-3 vote for a motion to approve or deny an item (prevailing side) may make a motion to reconsider. If there is tie vote (3-3 and 1 absence), or if the motion fails (3 in favor, 2 against, 2 absent), then a motion to reconsider is not available as it only applies to actions taken by the Committee.

A motion to reconsider requires a second, is debatable, and is not amendable. If the motion to reconsider fails, it may not itself be reconsidered. Reconsideration may not be moved more than once on the same motion. If the motion to reconsider passes, the original matter is back before the Committee. The matter may be discussed, debated, and amended as if it were on the floor for the first time.

No member is prevented from making a motion to rescind such action at a subsequent meeting of the Committee, provided the agenda for that meeting includes the proposed action to rescind. Often such motions are used to make policy changes. The motion must be seconded, is debatable, and requires a majority vote.

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Appendix C– Voting
Majority Voting Requirement
The Code requires the affirmative vote of a majority of the total members of the Committee (excluding any non-voting members), on any item, for any action by the Committee, unless otherwise provided.1 (See PGMC §§ 3.02.070 and 3.04.080). For example, the majority of a fully constituted Committee is 4. In a 7-member body, a vote of 4-3 passes the motion. If there are 2 vacancies, and the total members are 5, then a majority is 3 members. Therefore, unless a super-majority is required, a simple majority vote determines whether each motion passes or is defeated. Proxy votes for absent members are not allowed.

Tie Votes
A tie vote means the motion fails. If one member is absent and the vote is 3-3, the motion fails. Tie votes may be reconsidered on motion by any member of the Committee voting aye or nay during the original vote. Before a motion is made on the next item on the agenda, any member of the Committee may make a motion to continue the matter to another date. Any continuance for this purpose suspends the running of any time in which action of the Committee is required by law.

Disqualification from Voting; Recusal
Commission members shall disqualify themselves from deliberation and voting on any matter before the Commission, prior to the Commission’s consideration of the matter, when there is a conflict of interest.

A member may also choose not to participate due to personal bias or the appearance of impropriety.

Upon the Chair’s announcement of an item, members must state that they are disqualifying themselves due to a conflict of interest, state the nature of the conflict (e.g., financial), and leave the room until the completion of that item.

If the number of members recusing themselves due to a conflict of interest disrupts the quorum, the “rule of necessity” allows the random selection of the fewest number of conflicted members to vote as is needed to enable a quorum to participate and reach a decision. For example, if 4 out of 7 Committee members are conflicted, the Committee may select one of the conflicted members to vote so as to have a quorum.

Abstentions
Abstentions are discouraged. Members should abstain from voting only due to lack of participation in an evidentiary proceeding before the Committee and their inability to review the record. In that instance, members will be recorded as absent for that item.

A member present for consideration of a motion who opposes the motion must vote against it. In the event of an abstention the abstainer in effect “consents” that a majority of the quorum of the members present may act for them. Thus, a member who abstains (for any reason other than lack of opportunity to review the record) is deemed to acquiesce in the action taken by the majority of members who voted.

For example, on a 7-member Committee, if the vote is 3 in favor, 2 against, with 1 absence and 1 abstention, the motion is approved, since a quorum was present, and a majority of the total 1 In certain circumstances, supermajority votes (majority + 1) are required: certain actions of Council, e.g., an urgency ordinance; zoning amendments by the Planning Commission.

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membership is judged to have voted in favor. A 3-3 vote with one abstention means the motion fails as there is no majority.

Members who are silent during a voice vote shall have their vote recorded as an affirmative vote, except when individual members have stated in advance that they will not be voting.

Voting Methods. When a motion is not likely to be opposed, the Chair says, “If there is no objection, …”.

The members show their agreement, called “general consent,” by their silence. If a member says, “I object,” the item is put to a vote. Most votes shall be by voice vote. The Chair asks those in favor to say, “Aye,” and those opposed to say “No.” If the outcome is unclear by voice, a hand vote may be taken.

Any member may move for an exact count. In some cases, aThe Chair then announces the result, naming any member(s) in dissent.

A roll call vote is required in the event of any member is attending virtually, with each member answering “yesaye” or “no” as his or hertheir name is called by the staff liaison. The order of voting for roll call votes shall be random.

Recording of Votes. The results of the vote shall be announced immediately following the action as shown in the following example: “The motion passed 5-2, Brown and Smith voting no.” The minutes of the Committee’s proceedings shall show the vote of each member, including whether they were absent or failed to vote on a matter considered. For example,
Ayes:

Noes:

Absent:

Abstain:

Members may change their votes up to the time the vote is finally announced. After that, members may only change with permission of the Committee, which may be given by general consent; that is, by no member’s objecting when the Chair inquires if anyone objects. If an objection is made, a motion may be made to grant the permission, which is debatable.

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Appendix D – Training
Reimbursement
Committee Members may be reimbursed expenses for subject matter training with prior Department Head approval.

Mandatory Ethics Training AB 1234
AB 1234, passed in 2014, codified at Government Code § 53235, requires many California state and local officials and employees to complete mandatory ethics training. It states:
(a) (1) If a local agency provides any type of compensation, salary, or stipend to a member of a legislative body, or provides reimbursement for actual and necessary expenses incurred by a member of a legislative body in the performance of official duties, then all local agency officials shall receive training in ethics pursuant to this article.
(2) All local agency officials who are members of the governing board of a school district, a county board of education, or the governing body of a charter school shall receive training in ethics pursuant to this article, whether or not any member receives any type of compensation, salary, or stipend or reimbursement for actual and necessary expenses incurred in the performance of official duties. (b) Each local agency official shall receive at least two hours of training in general ethics principles and ethics laws relevant to the official’s public service every two years. (c) If an entity develops curricula to satisfy the requirements of this §, then the Fair Political Practices Commission and the Attorney General shall be consulted regarding the sufficiency and accuracy of the proposed course content. When reviewing any proposed course content, the Fair Political Practices Commission and the Attorney General shall not preclude an entity from also including local ethics policies in the curricula.
(d) A local agency or an association of local agencies may offer one or more training courses, or sets of self-study materials with tests, to meet the requirements of this §. These courses may be taken at home, in-person, or online.
(e) A provider of training courses to meet the requirements of this article shall provide participants with proof of participation to meet the requirements of § 53235.2. (f) A local agency shall provide information on training available to meet the requirements of this article to its local officials at least once annually.

AB 1234 applies to “members of a legislative body,” which is defined as in the Brown Act, Government Code § 54952. It thus applies to members appointed to city boards and commissions.

AB 1234 does not specify a time period within which an official must take and complete the training.

Where, as here, a statute does not impose a specific time requirement, the statute is deemed to require compliance within a “reasonable” time.

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Appendix E – Powers and Duties
Planning Commission - Charter Article 26.a & PGMC § 23.70 (abbreviated) (1) Recommend to the Council the adoption, amendment, or repeal of a General Master Plan, or any part thereof, for the physical development of the City. (2) Exercise such functions with respect to land subdivisions, planning and zoning as may be prescribed by ordinance or resolution.
(3) Perform such other duties relating to planning and zoning as the Council may require by ordinance or resolution, or as may be prescribed by the General Laws of the State. (a) Use Permits and Use Permit Amendments.
(b) Variances and Variance Amendments.
(c) Tentative and Final Tract Maps.

Library Board - Charter Article 26.b
(1) Act in an advisory capacity to the Council and City Manager in all matters pertaining to the operation of a public library.
(2) Recommend to the City Council the adoption of such laws, rules, and regulations as it may deem necessary for the administration and protection of the City Library. (3) Perform such other duties relating to the library services as the Council may require by ordinance or resolution.

Museum Board - Charter Article 26.c & PGMC § 3.44
(1) Act in an advisory capacity to the Council and City Manager in all matters pertaining to the operation of a public museum.
(2) Recommend to the City Council the adoption of such laws, rules, and regulations as it may deem necessary for the administration and protection of the City Museum. (3) Perform such other duties relating to the museum service as the Council may require by ordinance or resolution.
(b) To act in an advisory capacity to the city council and city manager in all matters pertaining to the operation of the Point Pinos Lighthouse.
(c) To recommend to the city council the adoption of such laws, rules, and regulations as it may deem necessary for the administration and protection of the Point Pinos Lighthouse.

Recreation Board - Charter Article 26.d
(1) Act in an advisory capacity to the Council and City Manager in all matters pertaining to the operation of a City recreation program.
(2) Recommend to the City Council the adoption of such laws, rules and regulations as it may deem necessary for the administration and operation of a City recreation program. (3) Promote and stimulate public interest in a recreation program and solicit to the fullest extent possible the cooperation of school authorities and other public and private agencies interested therein. (4) Perform such other duties relating to the recreation program as the Council may require by ordinance or resolution.

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Architectural Review Board - PGMC § 23.70 (abbreviated) (c) Applicability. As summarized in Table 23.70.012-1, the architectural review board is the decisionmaking authority for structures not listed on the historic resources inventory for the following permits:
(1) Outside of the coastal zone, architectural permits for new construction, major alterations to existing structures, or demolition and reconstruction of structures. This section does not apply to any project listed in PGMC 23.70.020, 23.70.030 and 23.70.040, including a design change to an approved architectural permit that meets the provisions of PGMC 23.70.030(b)(4); (2) Within the coastal zone, architectural permits for new construction, major and minor alterations to existing structures, or demolition and reconstruction of structures, including an amendment to an approved architectural permit. This section does not apply to any project listed in PGMC 23.70.020(b)(1)(B), (2)(A) through (E), (3)(B) and (D), (4), (5), and (6); (3) Within the coastal zone, architectural permits for Category 1 detached accessory structures larger than 120 square feet, pursuant to Table 23.64.180; (4) Sign permits, pursuant to Chapter 20.04 PGMC (Signs) and PGMC 20.05.070. This section does not apply to any counter review and determination or administrative sign permit under PGMC 23.70.020, 23.70.030 and 23.70.040;
(5) Whenever otherwise required by this code.

Beautification and Natural Resources Commission - PGMC § 3.24 (a) To support, encourage, and facilitate conservation, restoration, beautification, and improvement of natural resources in the city through projects, programs, and activities; (b) To develop, with the city arborist, forester or other persons knowledgeable in natural resources, management and public education and information programs for urban reforestation, preservation, and protection of trees, vegetation, wildlife habitat, water, and other natural resources to correlate with the city’s general plan;
(c) To perform the functions prescribed for the beautification and natural resources commission under PGMC Title 12, Trees and the Urban Forest;
(d) To advise the city council and other boards and commissions on landscaping, beautification projects, design plans, maintenance for publicly owned property, facilities, parks, butterfly habitats, recreation trails, and shoreline areas;
(e) To advise the planning commission, architectural review board, and the city council on ordinances and amendments thereto that may be proposed relating to construction and development in the city regarding beautification, natural resources, and landscape designs; (f) To make recommendations to the council regarding works of art, gifts and devises offered to, commissioned by, or purchased by the city and proposed to be placed, erected, or created outdoors on city property;
(g) To review and recommend to the council city positions on proposals in the city, within the city’s sphere of influence, or within a wider area that may have a potential impact on the healthy natural environment of the city and the region, including recycling and reuse matters; (h) To establish subcommittees to address specific areas of interest, including without limitation, restoration of monarch butterfly habitats and shoreline improvements; (i) To advise on all matters concerning the Monarch Grove Sanctuary; (j) To advise on matters concerning stormwater recycling and runoff quality.

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Economic Development Commission - PGMC § 3.40
(a) Devise and recommend economic development and enhancement strategies and programs to the city manager and council; and
(b) Assist the city’s businesses and job seekers in their efforts; and (c) Help meet the shopping and service needs of local residents by promoting retail business interests; and
(d) Ensure coordination of efforts by the Pacific Grove chamber of commerce, the Pacific Grove business improvement district, the hospitality improvement district, the Monterey County convention and visitors bureau and the city; and
(e) Perform other duties and functions as set out in this chapter or as may be required from time to time by specific direction of the council.

Historic Resources Committee - PGMC § 23.70 (abbreviated) (c) Applicability.
(1) Decision-Making Authority. As summarized in Table 23.70.012-1, the historic resources committee is the decision-making authority for historic determinations, which are additions to and deletions from the historic resources inventory, pursuant to the evaluation criteria in PGMC 23.76.025 and for structures listed on the historic resources inventory for the following permits per PGMC 23.76.080:
(A) Outside of the coastal zone, architectural permits for new construction, major alterations to existing structures, or demolition and reconstruction of structures. This section does not apply to any project listed in PGMC 23.70.020, 23.70.030 and 23.70.040, including a design change to an approved architectural permit that meets the provisions of PGMC 23.70.030(b)(4); (B) Within the coastal zone, architectural permits for new construction, major and minor alterations to existing structures, or demolition and reconstruction of structures, including an amendment to an approved architectural permit. This section does not apply to any project listed in PGMC 23.70.020(b)(2)(A) through (E), (3)(D), (4), (5), and (6)(B); (C) Historic preservation permits for exceptions to land use regulations involving structures on the historic resources inventory, pursuant to PGMC 23.76.060; (D) Historic demolition permits for the demolition of any structure on the historic resources inventory, pursuant to PGMC 23.76.090;
(E) Historic relocation permits for the off-site relocation of any structure on the historic resources inventory, pursuant to PGMC 23.76.100;
(F) If referred by the director or if a written request for a hearing is received within 10 days of the department’s issuance of a notice of administrative decision, for one of the following applications:
(i) Administrative architectural permit;
(ii) Architectural design change; and
(G) Whenever otherwise required by this code.
(2) Recommending Authority. As summarized in Table 23.70.012-1, the historic resources committee is the recommending authority for initial historic screening requests. The committee shall make a recommendation to the director as to whether a determination of ineligibility can be made or if a Phase 1 historic assessment is needed to determine the historicity of a structure. (3) Other Duties. Other duties as set out in this chapter, in Chapter 23.76 PGMC, or as directed by the city council.

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Task Force on Diversity, Equity, and Inclusion – PGMC § 3.46 (a) To act in an advisory capacity to the council and city manager on the topics of diversity, equity, inclusion, and racial justice as related to the city of Pacific Grove. (b) Recommend to the council adoption of such laws, rules, regulations, programs and practices on the topics of diversity, equity, inclusion, racial justice and healing that relate to the city of Pacific Grove. (c) Perform other duties as the council may request.

Traffic Safety Commission – PGMC § 16.08
(a) To receive complaints having to do with traffic matters; (b) To recommend to the legislative body of this city and to the city traffic engineer ways and means for improving traffic conditions and safety;
(c) To appoint a representative to the Transportation Agency of Monterey County (TAMC) bicycle and pedestrian committee; and
(d) To review and make recommendations to the legislative body of this city regarding bicycle and pedestrian facilities within the city.

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EXHIBIT A

BOARDS, COMMITTEES AND COMMISSIONS

HANDBOOK

CITY OF PACIFIC GROVE
MARCH 20, 2024
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Contents

1. Introduction .............................................................................................................................................. 3

2. Committees............................................................................................................................................... 4

3. Committee Membership........................................................................................................................... 5

4. Role of Committees................................................................................................................................... 7

5. Individual Roles......................................................................................................................................... 8

6. Committee Meetings..............................................................................................................................11

7. Actions taken by Committees.................................................................................................................18

8. Compliance with Federal, State and Municipal Laws.............................................................................20

9. Reference Materials................................................................................................................................21 Appendix A – Teleconference Attendance ................................................................................................. 22 Appendix B – Motions................................................................................................................................. 25 Appendix C– Voting.....................................................................................................................................28 Appendix D – Training................................................................................................................................. 30 Appendix E – Powers and Duties ................................................................................................................31 PGCC 3-20-24

1. Introduction
The City of Pacific Grove’s (City) boards, committees, and commissions (Committees) serve vital roles in support of a well-functioning city government alongside City Council, Management and Staff. The better committees function, the better city government can serve the needs of its residents and businesses. It is towards this end that this handbook was prepared.

The scope of Committee responsibilities, procedures, and applicable laws is wide. It would be impractical to include all relevant material in one document. Therefore, this document is intended to provide: (1) a brief overview of key subject areas and (2) reference more in-depth materials on specific subjects.

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2. Committees
Committees formed through the City’s Charter are:
• Planning Commission
• Library Board
• Museum Board
• Recreation Board

These are referred to as Charter Committees. A vote of the people is required to change the City Charter.

Committees established by the Pacific Grove Municipal Code (PGMC) are:
• Architectural Review Board
• Beautification and Natural Resources Commission
• Economic Development Commission
• Historic Resources Committee
• Task Force on Diversity, Equity, and Inclusion
• Traffic Safety Commission
A City Council ordinance is required to change the PGMC.

Many other City Committees, and Improvement Districts, exist but are not listed above. While basic Committee responsibilities and regulations apply, their nature differs in one or more significant ways. To simplify the handbook, rules and processes specific to those Committees are not set forth, including:

• Ad hoc, standing, City Council and City Manager subcommittees. An example is the Site Review Committee. See the PGMC and City Council Policy 000-5 governing such Committees. • The Administrative Enforcement Hearing Officer Panel established by PGMC § 3.30. Its procedures are further described in PGMC § 1.19, Municipal Code and Ordinance Enforcement. • The Downtown Pacific Grove Business Improvement District (BID) Advisory Board established by City Council Resolution 07-042, September 19, 2007 (See link to this resolution on the BID webpage). Rules governing this advisory board can also be found in PGMC § 6.50. • The Pacific Grove Hospitality Improvement District (HID) Advisory Board established by City Council Resolution 07-044, November 7, 2007 (See link to this resolution on the HID webpage).

The HID is described in PGMC § 6.54. Additional HID documentation can be obtained on the City’s website. (See City Council resolutions 18-015 and 18-047.).

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3. Committee Membership
Committee Member Selection Process
Committee members are appointed by the Mayor in January of each year, subject to confirmation by City Council at a public meeting (Charter Article 26; Policy 000-5). Vacancies created mid-term are filled in the same manner.

Committee Member Qualifications
Residency requirements for appointed committee members are described in Charter Article 26 and Council Policy 000-5. However, residency exceptions are made for the Architectural Review Board, Economic Development Commission, and Task Force on Diversity, Equity, and Inclusion.

Members shall not hold any paid office or employment in the City government or be a member of any other Charter Committee (Charter Article 26).

Additional member qualifications are set forth in the PGMC, including:
• Architectural Review Board - PGMC § 23.70
• Beautification and Natural Resources Commission - PGMC § 3.24 • Economic Development Commission - PGMC § 3.40
• Historic Resources Committee - PGMC § 23.76
• Traffic Safety Commission - PGMC § 16.08
• Task Force on Diversity, Equity, and Inclusion - PGMC § 3.46 How to Apply
Application forms for Committee appointments are available from the City Clerk and can be obtained from the City website. Applicants contact information is not made public, but all other information including qualifications is disclosable.

Upon Joining the Committee
New Committee members, before assuming their responsibilities, must take an oath of office as described in the California State Constitution Article XX, Sec. 3. (See also Govt. Code § 1360; Charter Article 18). Oaths are typically administered by the City Clerk but also may be administered by the Mayor and City Manager.

Select Committee members, designated in the City’s Conflict of Interest Code, are required to submit a Statement of Economic Interests (FPPC Form 700) to the City Clerk within 30 days after assuming office, annually and upon leaving office. (See PGMC § 2.40)
New Committee members must participate in Government Code § 53235 (AB 1234) ethics training, within 12 months of appointment and every two years thereafter. New members must complete sexual harassment prevention training (AB 1825) within six months of appointment, and every two years thereafter. This training is available from many sources, and compliance sessions are also provided by the City Attorney.

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Term of Office
Committee terms begin February 1st except when filling a seat vacated mid-term. Terms end January 31 of the designated year.

Charter Committee appointments are four-year terms unless earlier removal is warranted or there is a mid-term vacancy. A limit of three consecutive full terms shall apply (Charter Article 26). Member terms are staggered if practical (PGMC § 3.02.050).

For all other Committees, terms are limited to two years, with staggered terms if practical. Committee members may not be reappointed to a new term if reappointment would result in continuous service for more than eight consecutive years (Council Policy 000-5).

Removal from Office
Further, all Committee members serve at the pleasure of the Council. The Council, by an affirmative vote of four of its members, may remove any Committee member at any time during the member’s term of office (Charter Article 26). Possible reasons for removal include but are not limited to: excessive absences, verbally or physically abusive behavior, violations of ethics, violations of Council policies, conflicts of interest, among other causes.

Leaving Office
Committee members may resign at any time. Sixty (60) days’ notice is suggested to enable a replacement to be identified and appointed without causing a gap in Committee membership. Each Committee member must file an FPPC Form 700 Leaving Office Statement within 30 days of leaving office.

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4. Role of Committees
All Committees have an advisory role to City Council. This advisory role is constrained to the Committee’s area of responsibility, as set forth in the PGMC.

A few Committees have areas in which they hold delegated decision-making responsibility by the Municipal Code or by Council. Thus, the Planning Commission grants use permits and variances; similarly, a member of the Administrative Hearing Panel hears appeals of certain code enforcement actions.

The primary function of City Committees, however, is to advise the City Council. Both informal and formal means of communication may be used to fulfill this advisory role. Committee recommendations related to City actions may be presented at City Council meetings as individual agenda items (Council Policies 000-5 & 000-6) or action minutes. Recommendations to City Council should always be formal, i.e. by a motion and vote. While recommendations may not always be acted upon, Committees have the duty to advise on policies or issues as the law directs.

Committee responsibilities, i.e. powers and duties, are more specifically set forth in the Charter and the PGMC and copied in Appendix E.

Most Committees function in policy mode, which is a quasi-legislative responsibility. This includes, for example, recommending changes to the PGMC if within the Committee’s jurisdiction.

Committees may also function in a hearing mode, from time to time, which is a quasi-judicial responsibility. This includes granting permits and hearing appeals, pursuant to the PGMC. The latter responsibility requires decisions supported by evidence presented at the hearing, which has been entered into the formal record. Those Committees are:
• Planning Commission
• Architectural Review Board
• Historical Resources Committee
• Beautification and Natural Resources Commission
• Traffic Safety Commission
• Administrative Hearing Panel
Committees may also perform additional duties as assigned by Council. Most Committees are distinct and without significant overlap. However, responsibilities of some Committees intersect. In such cases, it benefits the Committees to understand the Charter and philosophy of the others to best serve the public on issues of mutual concern.

Council policies that also apply to committees are:
• Policy 000-5 Committee Classification; Board, Commission, and Committee Appointments and Procedures
• Policy 000-9 Council Guidelines
• Policy 000-17 Order of Agenda for Council Meetings
• Policy 000-25 Code of Conduct
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5. Individual Roles
Members
The primary role of all Committee members is to attend meetings and be prepared to discuss and vote on agenda items. If unable to attend a committee meeting, a member should notify the Committee Chair as soon as practical.

Officer Elections
At the beginning of the first meeting following February 1 (or at any time the Chairperson is vacant) the Chairperson must be elected by the committee., Charter committees must elect a Chairperson, or Chair, to serve a one-year term (PGMC § 3.02.050). This is also the practice of other Committees.

At this first meeting following February 1 any committee member may call the meeting to order and ask for nominations for the office of Chair. Committee members may nominate themselves or any other member; no second is required. Once nominations are complete, a vote on the nominees in the order of nomination is taken.

Each voting member of the Committee shall have one vote. The nominee receiving votes from a majority of the members in attendance shall be declared the winner. If no member receives a majority, the process shall be repeated, except in the event of a tie between the top two vote-getters, in which case a run-off shall be held.

The member nominated as Chair assumes the office of Chair immediately.

Using the same procedure, the Chair conducts nominations and voting for a Vice Chair. If the Committee decides to appoint a Secretary, then the Chair shall conduct nominations and voting for a Secretary. The Museum Board must elect a secretary, however, other committees may choose not to do so.

Chairperson
The Chair has responsibility for:
• Presiding over meetings, i.e. meeting protocol and recognizing when others may speak • Setting the agenda
• Calling special meetings (if staff resources are available) • Alerting Vice Chair, council liaison, and staff liaison of their upcoming absence • Signing Committee documents
• All Committee recommendations to City Council
• Appearing before City Council on behalf of the Committee The Chair may only speak on behalf of the committee on a topic where an action was taken by a vote.

Vice-Chair
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The Vice-Chair assumes the Chair’s duties in their absence. The Vice-Chair shall succeed the Chair if the Chair vacates office before the term is completed and shall serve the unexpired term. A new Vice-Chair shall be elected at the next regular meeting or as soon thereafter as practical.

Secretary
If the Secretary is appointed by the Committee, the Secretary is responsible for meeting minutes to be included in the agenda packet at the next meeting.

Staff liaison assumes responsibility for minutes if the Secretary is unable to do so, or if no Secretary is appointed.

Action minutes, which do not include commentary, are recommended.

Subcommittees
Subcommittees may be appointed by Committee vote to accomplish a specific goal within a given timeframe. Subcommittee membership must be less than the quorum of the Committee. When appropriate, staff and public may assist subcommittees but are not members of subcommittees.

Staff Liaisons
Staff is assigned to Committees by the Department Head or City Manager to facilitate the Committee in accomplishing its objectives. Such support does not always translate into attendance at the meetings; written reports or interaction with the Chair prior to the meeting may suffice.

Staff is responsible for:
• agenda packet preparation and meeting noticing, i.e. posting agendas. Staff may assist the Chair with meeting protocol as needed. If requested by the Chair, staff may prepare committee minutes
• posting meeting videos and maintaining the Committee’s webpage and ensuring it is up to date • providing access to the Council Chambers and the capability to conduct meetings with online (remote) public participation
• notifying Council liaison, Mayor, and City Manager of meeting cancellation Staff may inform the Committee of relevant City activities, identify issues within the Committee’s purview, provide advice and assist in communications with the Department Head, City Manager, or City Council.

Staff may consult with city management regarding work suggested by the committee. Committees do not have authority to provide staff work direction.

City Attorney
The City Attorney’s office is available to provide legal counsel to Committees when present at Committee meetings or by email to Brian Pierik at [email protected] .

Council Liaisons
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A Council liaison to a Committee is appointed by the Mayor subject to confirmation by City Council.

The Council liaison may facilitate the Committee in accomplishing it’s objectives through the following:
• provide announcements of City actions and activities
• answer questions
• assist the Chair with process and city regulations.
• assist Chair to communicate committee actions and recommendations to City Council. • Provide Chair with counsel as needed.

The Council liaison must not:
• participate in Committee discussions
• influence Committee decisions
• except in unusual circumstances interrupt the meeting Note that Council liaisons, as Council Members, may later be required to review and act on Committee decisions or recommendations.

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6. Committee Meetings
Meeting Types
All Committee meetings are governed by the Ralph M. Brown Act (Brown Act), California Government Code §54950 et seq.

Regular Meetings
Regular meetings shall be held at a regular date, time and place, which may be specified in the PGMC.

Regular meetings may be rescheduled with posting of a cancellation notice and notification of a Special Meeting.

Meetings may be cancelled by either the Chair or Staff liaison. Reason(s) for cancellation shall be promptly sent by staff to Council liaison, Mayor, and City Manager.

Lack of a quorum at a meeting (majority of appointed members) requires meeting cancellation.

Special Meetings
Special meetings are those meetings held outside the regular meeting date and time. Special meetings may be held at any time upon the call of the Chair, a majority of Committee members, or City Council, followed by noticing as required by law. Special meetings may be called to meet deadlines, conduct study sessions or workshops, or when quorum was not met for a regular meeting.

Serial Meetings – Prohibited
Serial meetings occur when Committee members meet or discuss matters sequentially in pairs or small groups. The combined effect of sequential, or serial, meetings may inappropriately be a meeting of a quorum of Committee members. For example, if a member of a 7-member Committee speaks to more than two other members, it may constitute a serial meeting. Inadvertent use of email, careless use of the “reply all” function, indiscriminate forwarding of messages, forwarding messages without deleting early text histories, continuing discussion from a prior meeting via email are all poor practices that can result in serial meetings. In addition, engaging in a discussion of City business on social media can lead to a serial meeting. Serial meetings are a violation of the Brown Act. Further, Committee members are subject to FPPC investigation in the event complaints are filed.

One-On-One Meetings; Ex Parte Communications
Committee members may meet with constituents individually, in small groups or other informal settings. When the Committee acts on an issue in a quasi-judicial capacity, the member shall report on any such ex parte communications at the beginning of deliberations related to the subject of the decision. Information learned in these separate meetings must be divulged into the hearing record or must be excluded from the basis for considering any quasi-judicial decision. See PGMC § 2.04.090.

Noticing and Venue
Noticing
All Committee meetings shall comply with the Brown Act; Committees shall also follow noticing protocol set for City Council in PGMC §§2.04 and Policy 000-9.

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Agenda packets for regular and special meetings shall be provided:
• at the Library;
• the outdoor display cabinet at City Hall on Laurel Avenue (agenda only); • on the City’s website
In addition, if the meeting is held somewhere other than at City Hall, the agenda shall be posted at that facility, in a location accessible by the public.

The agenda packet shall be posted a minimum of 72 hours prior to regularly scheduled meetings.

Special meeting agendas shall be posted a minimum of 24 hours prior to the meeting. Meeting cancellations or meeting continuances shall be posted. Agenda materials shall be available to the public in attendance at meetings.

Venue
Committees meet in Council Chambers. This meeting venue is open to the public and meets Americans with Disabilities Act standards.

Attendance
Members of a Committee shall attend in person unless arrangements are made in advance for attendance by teleconference. The rules for meeting attendance by teleconference are set forth in Appendix A and Government Code Section 54953 which is in effect until January 1, 2026 at which time the Committees will be notified of any changes in procedures for attendance by teleconference.

If a Committee member wishes to attend a meeting by teleconference, then the member should promptly contact the City Clerk who will coordinate with the City Attorney to determine if teleconference attendance is permissible and, if so, the procedure to arrange for teleconference attendance.

Quorum
There is no meeting of the Committee unless a quorum of the Committee is present. If less than a quorum attends, any discussion by that group is characterized as “A Committee of the Whole”, but no record is made of this occurrence, and no decisions can be made.

A quorum consists of a majority of the Committee’s members. For example, on a 6 or 7-member Committee, the quorum is 4. A vacancy reduces the number of voting member positions (See PGMC §§

3.02.070, 3.04.080). For example, if a 7-member Committee has 2 vacancies, it has 5 voting member positions, and the quorum is 3.

Agenda
Committee meeting agenda format is the same as for Council agendas. Agenda report examples may be found in City Council Meeting agenda packets. Minutes should use the same format as the meeting agenda.

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Establishing the agenda is the Chair’s responsibility with input from staff and other Committee members. When an agenda issue arises the Council liaison, Staff liaison, and Chair should meet to resolve it.

The City Council may add items to a future Committee meeting agenda for consideration.

The recommended order of agenda is set forth in Council Policy 000-17 Order of Agenda for Council Meetings, making exceptions where appropriate for Committees.

The agenda must include information adequate to advise the public of the business to be considered.

Agenda reports should include:

1. Subject;

2. Author;

3. CEQA analysis;

4. Recommended action;

5. Written discussion of the topic including background information, justification of the recommended action and financial impact.

Although the Brown Act permits agendas without a written discussion, i.e. stating ‘oral report’, this is a poor practice and is discouraged.

Unspecified topics such as “miscellaneous” or “new business” are not permissible. New topics raised during public comment, or by any Committee member announcement shall not be discussed at that meeting but may be placed on a future agenda.

Parliamentary Rules
Committees shall be guided by Robert’s Rules of Order.
• Getting the floor. Every member desiring to speak shall address the Chair and, only upon recognition by the Chair, confine contributions to the matter at hand, avoiding all indecorous language and personal attacks.

In general, a member may not interrupt the speaker except for the following reasons:
• Privilege. The proper interruption would be: “Point of privilege.” The Chair would then ask the interrupter to, “State your point.” Appropriate points of privilege relate to anything that would interfere with the normal comfort or amplification of the meeting. For example, the room may be too hot or too cold, or a blowing fan might interfere with a person’s ability to hear. • Order. The proper interruption would be: “Point of order.” Again, the Chair would ask the interrupter to, “State your point.” Appropriate points of order relate to anything that would not be considered appropriate conduct of the meeting; for example, if the Chair moved on to a vote on a motion that permits debate without allowing that discussion or debate. • Appeal. If the Chair makes a ruling that a member of the body disagrees with, that member may appeal the ruling of the Chair, “I appeal the ruling of the Chair.” If the motion is seconded and, PGCC 3-20-24

after debate, if it passes by a simple majority vote, then the ruling of the Chair is deemed reversed.
• Withdraw a motion. During debate and discussion of a motion, the maker of the motion on the floor, at any time, may interrupt a speaker to withdraw his or her motion from the floor. The motion is immediately deemed withdrawn; and any other member may make the motion, once recognized.

Rules of Testimony
No person or member shall address the Committee without permission of the Chair. (See Council Policy 000-9.) All comments shall be addressed to the Committee as a whole and shall not be addressed to individual members of the Committee, members of the public or staff.

It is helpful (though not required) for speakers to state their name in order that the secretary may identify them in the minutes of the meeting. If numerous members of the public wish to speak, and it is known that all represent the same opinion, a spokesperson may be allowed to speak for the entire group by the Chair who could provide the spokesperson ten minutes. The Chair may limit public speakers to three minutes or less depending on the number of speakers and length of agenda.

Consideration and Action on an Agenda Item
The agenda constitutes the road map for the meeting. Most agenda items can be handled with the following 4-step process.

1. Presenting Item
a. Opening Item – The Chair should announce the agenda item number and subject. The Chair should then announce any special procedures to be followed (e.g., if the item is a quasipublic hearing). This is also when members would announce their conflict of interest, if any exists, recuse themselves, and leave the room.
b. Hearing the Report – The Chair should invite the appropriate people, typically City staff, to report on the item. The Chair may provide an opportunity for committee members to ask any clarifying questions of the person providing the report. This is not preferred as questioning tends to segue into position statements before public input is taken, which is inconsistent with open meeting principles.

2. Asking for Public Input – The Chair opens the meeting to public input. The Chair may limit speakers time, as described above. A response to public comment, if appropriate, should not be provided until after public comments are finished.

3. Considering the Item—The Chair requests Committee deliberation. Member deliberation would include questions of the person(s) making the report or others with relevant knowledge, alternatives to the recommendation, additional considerations not previously stated, additional relevant facts and opinions. Time committed to deliberation should be adequate to allow the sense of the Committee to emerge.

4. Deciding – The Committee decides by a motion and voting. (See Appendices B Motions and C Voting.) For all action items, the Chair should invite a motion from the members. No motion is PGCC 3-20-24

made if the agenda item is “receive the report” unless the committee wishes to address recommended actions contained within the report.

Once a vote is taken discussion of the item ends.

Meetings versus Hearings
A public meeting is generally defined as a meeting in which business is conducted by a public body. A public hearing is a special type of public meeting for the purpose of the governing body accepting public comment and testimony on local legislation or a quasi-judicial matter.

For public hearings, there are additional guidelines. (See Council Policy 000-9) After receiving the staff report, the Chair opens the public hearing and accepts testimony in the following order:

1. The applicant or proponent speaks.

2. Opponent speaks.

3. Rebuttal and surrebuttal may be allowed, at the sole discretion of the Committee.

4. Public comment is heard.

The Chair shall then close the public hearing.

The public comment portion of the public hearing may be reopened before voting on the item if a new issue is raised. It is not necessary to re-open a public hearing to ask questions of the project applicant. If the public hearing is reopened, all interested parties may be heard, but the Chair can limit the input to the new issues and can further limit the time per comment.

Courtesy and Decorum
Meetings should take place in an environment where members and the public can freely express their views, i.e. with politeness and respect. The Chair should encourage discussion that focuses on the item in question, not on the personalities of members or the public or off topic. The Chair must protect the rights of the public to speak at the appropriate time.

Pursuant to Government Code § 54954.3 I, the Chair shall not prohibit public criticism of the policies, procedures, programs, or services of the city, or of the acts or omissions of the committee.

A member’s use of electronic communication devices during a meeting may lead to the public’s perception that the member is not paying attention to or receiving private information. For these reasons a member’s use of electronic communication devices (i.e., cell phones, tablets, laptop computers), other than for the purpose of (1) accessing agenda materials, (2) facilitating ADA access, (3) using teleconferencing software or (4) an emergency is prohibited.

Disruption of Meetings

1. Disruption by a Group of Persons
Pursuant to Government Code Section 54957.9, in the event that any meeting is willfully interrupted by a group or groups of persons so as to render the orderly conduct of such meeting unfeasible, and order cannot be restored by the removal of individuals who are willfully interrupting the meeting, the Chair PGCC 3-20-24

may order the meeting room cleared and continue in session. Only matters appearing on the agenda may be considered in such a session. Representatives of the press or other news media, except those participating in the disturbance, shall be allowed to attend any session held pursuant to this Section.

After the meeting room has been cleared, the Chair may readmit an individual or individuals not responsible for willfully disturbing the orderly conduct of the meeting.

2. Disruption by an Individual Person
Pursuant to Government Code § 54957.95, the Chair may cause the removal of any individual for disrupting the meeting subject to the following rules:
1) Prior to removing an individual, the Chair shall warn the individual that their behavior is disrupting the meeting and that their failure to cease their behavior may result in their removal. (2) The Chair may then cause the removal of the individual if they do not promptly cease their disruptive behavior.
(3) “Disrupting” means engaging in behavior during a meeting of a legislative body that actually disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting and includes, but is not limited to, one of the following: (A) A failure to comply with reasonable and lawful regulations adopted by a legislative body pursuant to § 54954.3 or any other law. (B) Engaging in behavior that constitutes use of force or a true threat of force. (4) “True threat of force” means a threat that has sufficient indicia of intent and seriousness, that a reasonable observer would perceive it to be an actual threat to use force by the person making the threat.
(5) If there has been a use of force or a true threat of force, there is no obligation for the Chair to provide a warning to the individual before causing the individual to be removed from the meeting.

Public Records
Materials provided to Committee members at a public meeting must be made available for inspection and reproduction by the public. Exemptions from disclosure apply, but are narrowly applied (attorney/client, drafts, pending litigation, personnel files).

Communications by Committee members through social media posts, emails and text messages may be subject to the City’s Retention Schedule and are disclosable under the Public Records Act (Council Policy 000-9).

Committee meetings shall be recorded. Current practice is video recordings. The recording and minutes are retained in accord with the City Records Retention Schedule, Council Policy 000-19 and are available online.

Committee minutes format is the same as for the agenda, i.e., consistent with Council minutes format.

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Minutes may be limited to a report of actions taken at the meeting. For example, such “action minutes” typically include findings or a reference to the findings for quasi-judicial actions, and any appropriate attachments, and shall include a record of the vote for all actions. The draft minutes of all meetings shall be included in the next agenda packet for acceptance by the Committee. Authorized minutes are signed by the Chair and shall be filed with the City Clerk for inclusion in the packet of the next City Council meeting.

Adjournment
The Chair adjourns the meeting after all agenda items are completed. No vote is taken. In the event there is insufficient time to hear all items the Committee may adjourn its meeting to a certain hour on another day. A specific date, time and place shall be set by the Committee, as part of the motion to adjourn.

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7. Actions taken by Committees
Committees may perform an action in different ways. Most commonly, formal action is taken by establishing a quorum, consideration of a motion and voting. Most actions require a vote by a majority of the appointed members unless a super-majority vote is required.

Informal actions
Informal actions (i.e. no vote required) generally take the form of the Chair giving direction after input from other Committee members. Informal actions would include suggesting to or requesting information from staff. Another example is suggesting that a Committee member report on a future agenda topic.

Formal actions
All formal actions must be listed in the agenda and require a motion and a vote in the affirmative.

Formal actions include:

Agenda approval
• Recommendations to City Council
• Creation of a Subcommittee
• Continuing an agenda item to a future date
• Permit approval
• Appeals
Motions
Motions are the vehicles for decision making, i.e. taking formal actions. As indicated above, a motion should be introduced on a matter after general information is shared, options have been identified, and members share their opinions and seek to persuade. The Chair shall ensure that all motions are clearly stated and commonly understood before allowing further deliberations and voting.

See Appendix–B - Motions.

Voting - See Appendix C
Deciding to Move on
Items may be continued by Committee vote to a subsequent time for the following types of reasons:
• The Committee requires additional information during the meeting. • New information or issues come to light during the meeting that need further study. • Other reasons deemed appropriate and substantial by the Committee.

In addition, a Committee hearing (e.g., ARB, HRC, BNRC, TSC, and Planning Commission) may continue an item when:
• The applicant cannot appear at the meeting and has requested that the item be continued. • The application is revised by the applicant during the meeting.

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• The Committee requests that the application be revised.

When Action Is Necessary
In certain circumstances—a permit application, for example— the lack of any action is not acceptable (e.g., an application must ultimately be approved or denied) due to deadlines imposed by the Permit Streamlining Act, the Federal Communications Commission, or other laws. There are three primary options here:

1. Continuing the item. This is often undertaken if one or more members of the body are absent or if new information can be developed. Continuance can also provide the applicant with time to consider options, develop a project more likely to receive approval, etc. Continuance ordinarily is undertaken with concurrence of the applicant, but concurrence is not required.

2. Technically denying the application. This option is based on the philosophy that, for a project that has been proposed, approval requires a majority of members to vote in favor. Anything less than the required majority is thus considered a denial. One option under “technical denial” is to allow any applicant or other party to appeal the matter (assuming an appeal would otherwise have been available) on the grounds that the matter was “deemed denied.” This option avoids the need for the body to take further action (e.g., if the body is unable to achieve a majority vote to forward the matter to the next higher body)

3. Denying the application without prejudice. This option may, in some situations, require at least one member of the body to switch their vote, in order to vote to deny for procedural reasons only. Such reasons should be stated in the motion, so the record is clear. It allows the applicant to either: a) appeal to the next higher body; or b) resubmit the same project or a modified project reflecting Committee or City input, without paying fees, waiting a minimum number of months, etc. (such a delay could be for any number of possible reasons, including awaiting turnover on the Committee). This option is in addition to the provisions exclusively for the Planning Commission detailed in PGMC §§23.70.080
See Council Policy 000-9 Council Guidelines for details concerning the procedure for hearings.

Appeals and Call-Ups
The decisions of certain Committees may be appealed or called up as set forth in PGMC §§23.74 and Table 23.70.012-1. For example, decisions of the Site Plan Review Committee and the Architectural Review Board may be appealed to the Planning Commission. Decisions of the Architectural Review Board and the Planning Commission may be appealed to Council.

Similarly, the Council may call up for review any decision of the Planning Commission or any other review authority and make its own de novo decision on the action or matter. The Architectural Review Board and Planning Commission also have the authority to call up certain actions of review bodies over which they have appeal authority. Call-ups require a vote or three members of the body.

See Council Policy 000-9 Council Guidelines for details concerning the procedure for appeals.

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8. Compliance with Federal, State and Municipal Laws
Committee members are representatives of the City and have a duty to represent the City to the best of their ability, and to take those actions that the member believes are for the benefit of the City as a whole.

Members are expected to comply with all applicable federal, state and municipal laws as applied to their Committee responsibilities.

Committee members have the following ethical duties.
 Duty of Loyalty:

Committee members have an absolute obligation to put the public’s interest before their own direct or indirect personal interests. Members breach this obligation when they benefit at the public expense. Prohibited benefits can be financial (such as participating in decisions that favorably impact a member’s business, property, or investments), career-related (such as using public office and/or public resources to obtain future employment or political position), or personal such as benefits to family members or close associates. Conflict of interest requires recusal.
 Duty of Due Diligence
The duty of care requires that the Committee member competently and faithfully execute the duties of the office. Examples of breach of this duty include failure to attend meetings, failure to investigate, failure to engage in the deliberative process, and failure to vote.  Duty to Avoid Bias
Committee members have a duty to represent all of their constituents fairly. This means that they must overcome any inherent bias that they possess.

Each member shall file on a timely basis all appropriate Fair Political Practices Commission (FPPC Form 700) reports which can be obtained online or through the City Clerk. The City’s Conflict of Interest Code can be found at PGMC §2.40.

Each member shall complete required AB 1234 ethics training in a reasonable time upon appointment and repeat this training at least biannually. The City Clerk should be notified upon completion. See Appendix D – Training for more information.

Each member shall also complete sexual harassment prevention training in a reasonable time upon appointment. The state mandate for local agency official sexual harassment prevention training is commonly referred to as “AB 1661” training. A “local agency official” must receive at least two hours of sexual harassment prevention training within the first six months of taking office, and every two years thereafter, if the City provides any type of compensation, salary, or stipend to a local agency official of the City. (Cal.Gov.Code § 53237.1.) “Local agency official” means any member of a local agency (which includes a City) legislative body and any elected local agency official. (Cal.Gov.Code § 53237).

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9. Reference Materials
Committees perform best when members are knowledgeable in their area of responsibility. Thus, members are encouraged to become familiar with pertinent materials, which may be found on the Committees’ webpage and departmental webpages.

Examples below.
• Architectural Review Board – General Plan, PGMC Titles 12, 23, 24, Architectural Review Guidelines for Single-Family Residences
• Beautification and Natural Resources Commission – Urban Forestry Standards (2012), Landscape Guidelines and Plant Palette (2016), Urban Greening Plan (2016), City Council Policy 900-3 ‘Acceptance of Art Donations’, George Washington Park Plans, PGMC Title 12 Trees and Urban Forest
• Economic Development Commission - https://pickpg.org/ • Historic Resources Committee – General Plan, PGMC §23.70.070 and 23.76, City of Pacific Grove Historic Context Statement, The Secretary of the Interior’s Standards for the Treatment of Historic Properties, Historic Resources Inventory.
• Library Board - City Council Policy 200-6 ‘Library Policies’ • Museum Board – Pacific Grove Museum of Natural History Operating and Lease Agreement, https://www.pointpinoslighthouse.org/
• Planning Commission – General Plan, PGMC, Local Coastal Plan, Housing Element • Recreation Board – City Council Policy 900-1 ‘Special Events’, City Council Policy 200-3 ‘Municipal Tennis Program’, City Council Policy 100-8 ‘Municipal Softball Park Rules, Regulations & Improvements’
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Appendix A – Teleconference Attendance
If and when a Committee member wishes to attend a meeting by teleconference, then the Committee member should contact, as soon as possible, the City Clerk, Staff Liaison or Council Liaison who can consult with City Attorney if necessary. The rules for teleconference attendance at a Committee meeting by a member of the Committee are set forth in Government Code Section 54953 which specifies three types of teleconference attendance.

1. Traditional Teleconference - Government Code Section 54953 (b) Here are the rules which apply to traditional teleconferencing:
(1) All votes taken during a teleconferenced meeting shall be by rollcall. (2) The teleconferenced meetings shall be conducted in a manner that protects the statutory and constitutional rights of the parties or the public appearing before the legislative body of a local agency.
(3) The legislative body shall give notice of the meeting and post agendas as otherwise required by this chapter.
(4) The legislative body shall allow members of the public to access the meeting and the agenda shall provide an opportunity for members of the public to address the legislative body directly pursuant to § 54954.3.
(5) If the legislative body of a local agency elects to use teleconferencing, it shall post agendas at all teleconference locations.
(6) Each teleconference location shall be identified in the notice and agenda of the meeting or proceeding,
(7) Each teleconference location shall be accessible to the public. (8) During the teleconference, at least a quorum of the members of the legislative body shall participate from locations within the boundaries of the territory over which the local agency exercises jurisdiction

2. Teleconference Attendance During a Proclaimed State of Emergency - Government Code Section 54953 (e)
See Government Code Section 54953 (e) which describes the rules that apply to teleconference during a proclaimed state of emergency. This is the type of teleconferencing that was utilized during the COVID proclaimed state of emergency.

Some of the key points to note for teleconference attendance at a meeting during a proclaimed state of emergency include:

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(1) There must be a proclaimed state of emergency
(2) Notice must be given to the public how to offer public comment remotely in real time (3) If a disruption of the call-in or internet connection, then no further action may be taken on items on the agenda
(4) If a timed public comment period, then public comment must remain open until the timed public comment period has elapsed.
(5) Every 45 days after teleconferencing for the first time, the legislative body must take a vote to allow for continued use of this teleconferencing method. (6) The legislative body is not required to provide a physical location from which the public may attend or comment.

3. Teleconference Attendance Authorized by AB 2449 – Government Code Section 54953 (f) Teleconferencing with Section 54953 (f) is permitted when there are “emergency circumstances” or “just cause” which are defined as follows:
(1) “Emergency circumstances” means a physical or family medical emergency that prevents a member from attending in person.
(2) “Just cause” means any of the following:
(A) A childcare or caregiving need of a child, parent, grandparent, grandchild, sibling, spouse, or domestic partner that requires them to participate remotely. “Child,” “parent,” “grandparent,” “grandchild,” and “sibling” have the same meaning as those terms do in Section 12945.2. (B) A contagious illness that prevents a member from attending in person. (C) A need related to a physical or mental disability as defined in Sections 12926 and 12926.1 not otherwise accommodated by subdivision (g).
(D) Travel while on official business of the legislative body or another state or local agency.

Some of the key points for teleconference attendance based on AB 2449 include the following:
(1) At least a quorum of the members of the legislative body must participate in person from a singular physical location clearly identified on the agenda which location shall be open to the public
(2) The teleconference location where the member is present does not need to be available for attendance by the public.
(3) The legislative body must give notice of the means by which members of the public may access the meeting and offer public comment including comment remotely in real time.

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(4) If a disruption of the call-in or internet connection, then no further action may be taken on items on the agenda
(5) “Just Cause”: The member must notify the legislative body at the earliest opportunity possible, including at the start of a regular meeting, of their need to participate remotely for just cause, including a general description of the circumstances relating to their need to appear remotely at the given meeting. The provisions of this clause shall not be used by any member of the legislative body for more than two meetings per calendar year.
(6) “Emergency Circumstances”: The member must request the legislative body to allow them to participate in the meeting remotely due to emergency circumstances and the legislative body takes action to approve the request. The legislative body shall request a general description of the circumstances relating to their need to appear remotely at the given meeting. A general description of an item generally need not exceed 20 words and shall not require the member to disclose any medical diagnosis or disability, or any personal medical information that is already exempt under existing law.

Note: The procedure for the legislative body to take action to approve (or deny) the request would be a motion at the beginning of the by a Committee member to approve (or deny) the request by the member to attend the meeting by teleconference, followed by a second and a vote by the Committee members. If the Motion is denied, the Committee member can still attend the meeting, but only as an observer and should not speak during the meeting.
(7) A member shall make a request to participate remotely at a meeting as soon as possible. (8) The member shall make a separate request for each meeting in which they seek to participate remotely.
(9) The legislative body may take action on a request to participate remotely at the earliest opportunity. If the request does not allow sufficient time to place proposed action on such a request on the posted agenda for the meeting for which the request is made, the legislative body may take action at the beginning of the meeting in accordance with paragraph (4) of subdivision (b) of Section 54954.2. (10) The member shall publicly disclose at the meeting before any action is taken, whether any other individuals 18 years of age or older are present in the room at the remote location with the member, and the general nature of the member's relationship with any such individuals. (11) There is a limitation on teleconferencing with AB 2449 in that such attendance may be no more than three consecutive months or 20 percent of the regular meetings for the local agency within a calendar year, or more than two meetings if the legislative body regularly meets fewer than 10 times per calendar year.

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Appendix B – Motions
The Chair usually initiates a motion by:

1. Inviting a member to make a motion: ‘‘A motion at this time would be in order;”

2. Suggesting a motion: ‘‘A motion would be in order that we approve and forward to the Council the annual report, as drafted;” or

3. Making the motion.

Once recognized, a member makes a motion by preceding the member’s desired approach with the words: “I move ...”. A typical motion might be: “I move that we accept the staff recommendation that...” Often, a member will prefer a variant of the motion on the floor. They can ask the maker and seconder if they are willing to reword their motion. If they agree, the motion is amended.

If one or both is not amenable to the suggested rewording, a member may propose an amendment or wait until after the vote on the original motion and propose a different motion. Up to three principal motions—the basic motion and two amendments— may be considered at one time – in reverse order:

1. The basic motion. The basic motion proposes a decision for consideration. A basic motion might be: “I move that we create a two-member Committee to study this matter in depth.”

2. The motion to amend. A motion to amend proposes to change the basic motion under discussion. A motion to amend might be: “I move that the Committee focus on just two primary options.”

3. The motion to amend an amendment. A motion to amend an amendment proposes a further change to the motions under discussion. A motion to amend the amendment might be: “I move that one of the options for the Committee to analyze be to prohibit murals on wood-sided buildings.”
No further motion to address the substance of the matter is in order. (Incidental or privileges motions, which deal with procedural issues, may still be raised.) Each motion is subject to deliberation.

A motion to amend or to amend an amendment is at times labeled a “substitute motion.” Whether considered as an amendment or a substitute, such motions are handled the same.

When Multiple Motions Are before the Committee
When two or three substantive motions are on the floor (with each having been seconded) at the same time, the first vote resolves the last motion made. If the amendments deal with alternative approaches to the same question, and a majority votes to approve the third motion, the remaining motions are then moot, and action on the agenda item would be complete. If the third motion fails, the Chair then proceeds to consider the second motion.

If an amendment deals with a different aspect of the same matter, then the motions would be considered in turn, in reverse order (second amendment, first amendment, and original motion).

In action minutes, only the final motion or action is recorded.

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Limits to Deliberation
While the basic rule of motions is that they are subject to discussion and debate, some exceptions limit debate on a motion. Examples of motions that are not debatable include:
• A motion to adjourn. This motion, if passed by simple majority, requires the body to immediately adjourn to its next regularly scheduled meeting. • A motion to recess. This motion, if passed by simple majority, requires the body to immediately take a recess for the time set by the Chair.
• A motion to fix the time to adjourn. This motion, if passed by simple majority, requires the body to adjourn the meeting at the specific time set in the motion. • A motion to table. This motion, if passed by simple majority, places the matter on “hold” and ends discussion of the item. The motion may state a specific time when the item shall return on the agenda, but it need not.

When these, or other incidental or privileged motions are made and seconded, the Chair must immediately call for a vote of the body without debate on the motion.

Most motions require a simple majority; but a few exceptions apply when the body limits a minority from acting on or discussing an item. These motions require a two thirds majority to pass:
• End debate. Members can end debate by “moving the previous question.” • Motion to close nominations. A motion to close nominations limits the right of a minority to nominate officers.
• Motion to suspend rules. This motion is debatable but requires a two-thirds vote to pass.

Division of a Motion
If a motion contains two or more divisible propositions, each of which is capable of standing as a complete proposition, the Chair may, and upon request of a member shall, divide the same. The Chair’s determination shall be appealable by any member. For example, a motion to approve a project and waive applicant fees is divisible into two separate motions.

Withdrawal of a Motion
A motion may be withdrawn by the maker at any time prior to the vote, without the consent of the member seconding it. Any other member may choose to make the same motion.

Motion to Continue
The Committee may vote to continue items to a subsequent meeting for the following reasons:
 The Committee requires additional information during the meeting;  New information or issues come to light during the meeting that need further study; or  Other reasons the Committee deems “appropriate and substantial.” A motion to continue requires a majority vote for approval. This is also known as a motion to postpone and is amendable.

The Committee may continue a submitted application when:
 The applicant cannot appear at the meeting and has requested that the item be continued;  The application is revised by the applicant during the meeting; or  The Commission requests that the application be revised.

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 Continuances ordinarily are undertaken with concurrence of the applicant, but concurrence is not required.

Motion to Reconsider
A motion to reconsider a vote is a motion limited in both the time it can be made and the person who can make it. A motion to reconsider an action taken by the Committee may be made on the same day as the meeting in which the motion to be reconsidered was decided, or the next business day if the session is more than one day. The motion must be made by a member who voted on the prevailing side but may be seconded by any member. For example, a person voting in the majority of a 4-3 vote for a motion to approve or deny an item (prevailing side) may make a motion to reconsider. If there is tie vote (3-3 and 1 absence), or if the motion fails (3 in favor, 2 against, 2 absent), then a motion to reconsider is not available as it only applies to actions taken by the Committee.

A motion to reconsider requires a second, is debatable, and is not amendable. If the motion to reconsider fails, it may not itself be reconsidered. Reconsideration may not be moved more than once on the same motion. If the motion to reconsider passes, the original matter is back before the Committee. The matter may be discussed, debated, and amended as if it were on the floor for the first time.

No member is prevented from making a motion to rescind such action at a subsequent meeting of the Committee, provided the agenda for that meeting includes the proposed action to rescind. Often such motions are used to make policy changes. The motion must be seconded, is debatable, and requires a majority vote.

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Appendix C– Voting
Majority Voting Requirement
The Code requires the affirmative vote of a majority of the total members of the Committee (excluding any non-voting members), on any item, for any action by the Committee, unless otherwise provided.1 (See PGMC §§ 3.02.070 and 3.04.080). For example, the majority of a fully constituted Committee is 4. In a 7-member body, a vote of 4-3 passes the motion. If there are 2 vacancies, and the total members are 5, then a majority is 3 members. Therefore, unless a super-majority is required, a simple majority vote determines whether each motion passes or is defeated. Proxy votes for absent members are not allowed.

Tie Votes
A tie vote means the motion fails. If one member is absent and the vote is 3-3, the motion fails. Tie votes may be reconsidered on motion by any member of the Committee voting aye or nay during the original vote. Before a motion is made on the next item on the agenda, any member of the Committee may make a motion to continue the matter to another date. Any continuance for this purpose suspends the running of any time in which action of the Committee is required by law.

Disqualification from Voting; Recusal
Commission members shall disqualify themselves from deliberation and voting on any matter before the Commission, prior to the Commission’s consideration of the matter, when there is a conflict of interest.

A member may also choose not to participate due to personal bias or the appearance of impropriety.

Upon the Chair’s announcement of an item, members must state that they are disqualifying themselves due to a conflict of interest, state the nature of the conflict (e.g., financial), and leave the room until the completion of that item.

If the number of members recusing themselves due to a conflict of interest disrupts the quorum, the “rule of necessity” allows the random selection of the fewest number of conflicted members to vote as is needed to enable a quorum to participate and reach a decision. For example, if 4 out of 7 Committee members are conflicted, the Committee may select one of the conflicted members to vote so as to have a quorum.

Abstentions
Abstentions are discouraged. Members should abstain from voting only due to lack of participation in an evidentiary proceeding before the Committee and their inability to review the record. In that instance, members will be recorded as absent for that item.

A member present for consideration of a motion who opposes the motion must vote against it. In the event of an abstention the abstainer in effect “consents” that a majority of the quorum of the members present may act for them. Thus, a member who abstains (for any reason other than lack of opportunity to review the record) is deemed to acquiesce in the action taken by the majority of members who voted.

For example, on a 7-member Committee, if the vote is 3 in favor, 2 against, with 1 absence and 1 abstention, the motion is approved, since a quorum was present, and a majority of the total 1 In certain circumstances, supermajority votes (majority + 1) are required: certain actions of Council, e.g., an urgency ordinance; zoning amendments by the Planning Commission.

PGCC 3-20-24

membership is judged to have voted in favor. A 3-3 vote with one abstention means the motion fails as there is no majority.

Members who are silent during a voice vote shall have their vote recorded as an affirmative vote, except when individual members have stated in advance that they will not be voting.

Voting Methods. Most votes shall be by voice vote. The Chair asks those in favor to say, “Aye,” and those opposed to say “No.” The Chair then announces the result, naming any member(s) in dissent.

A roll call vote is required in the event of any member is attending virtually, with each member answering “aye” or “no” as their name is called by the staff liaison. The order of voting for roll call votes shall be random.

Recording of Votes. The results of the vote shall be announced immediately following the action as shown in the following example: “The motion passed 5-2, Brown and Smith voting no.” The minutes of the Committee’s proceedings shall show the vote of each member, including whether they were absent or failed to vote on a matter considered. For example,
Ayes:

Noes:

Absent:

Abstain:

Members may change their votes up to the time the vote is finally announced. After that, members may only change with permission of the Committee, which may be given by general consent; that is, by no member’s objecting when the Chair inquires if anyone objects. If an objection is made, a motion may be made to grant the permission, which is debatable.

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Appendix D – Training
Reimbursement
Committee Members may be reimbursed expenses for subject matter training with prior Department Head approval.

Mandatory Ethics Training AB 1234
AB 1234, passed in 2014, codified at Government Code § 53235, requires many California state and local officials and employees to complete mandatory ethics training. It states:
(a) (1) If a local agency provides any type of compensation, salary, or stipend to a member of a legislative body, or provides reimbursement for actual and necessary expenses incurred by a member of a legislative body in the performance of official duties, then all local agency officials shall receive training in ethics pursuant to this article.
(2) All local agency officials who are members of the governing board of a school district, a county board of education, or the governing body of a charter school shall receive training in ethics pursuant to this article, whether or not any member receives any type of compensation, salary, or stipend or reimbursement for actual and necessary expenses incurred in the performance of official duties. (b) Each local agency official shall receive at least two hours of training in general ethics principles and ethics laws relevant to the official’s public service every two years. (c) If an entity develops curricula to satisfy the requirements of this §, then the Fair Political Practices Commission and the Attorney General shall be consulted regarding the sufficiency and accuracy of the proposed course content. When reviewing any proposed course content, the Fair Political Practices Commission and the Attorney General shall not preclude an entity from also including local ethics policies in the curricula.
(d) A local agency or an association of local agencies may offer one or more training courses, or sets of self-study materials with tests, to meet the requirements of this §. These courses may be taken at home, in-person, or online.
(e) A provider of training courses to meet the requirements of this article shall provide participants with proof of participation to meet the requirements of § 53235.2. (f) A local agency shall provide information on training available to meet the requirements of this article to its local officials at least once annually.

AB 1234 applies to “members of a legislative body,” which is defined as in the Brown Act, Government Code § 54952. It thus applies to members appointed to city boards and commissions.

AB 1234 does not specify a time period within which an official must take and complete the training.

Where, as here, a statute does not impose a specific time requirement, the statute is deemed to require compliance within a “reasonable” time.

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Appendix E – Powers and Duties
Planning Commission - Charter Article 26.a & PGMC § 23.70 (abbreviated) (1) Recommend to the Council the adoption, amendment, or repeal of a General Master Plan, or any part thereof, for the physical development of the City. (2) Exercise such functions with respect to land subdivisions, planning and zoning as may be prescribed by ordinance or resolution.
(3) Perform such other duties relating to planning and zoning as the Council may require by ordinance or resolution, or as may be prescribed by the General Laws of the State. (a) Use Permits and Use Permit Amendments.
(b) Variances and Variance Amendments.
(c) Tentative and Final Tract Maps.

Library Board - Charter Article 26.b
(1) Act in an advisory capacity to the Council and City Manager in all matters pertaining to the operation of a public library.
(2) Recommend to the City Council the adoption of such laws, rules, and regulations as it may deem necessary for the administration and protection of the City Library. (3) Perform such other duties relating to the library services as the Council may require by ordinance or resolution.

Museum Board - Charter Article 26.c & PGMC § 3.44
(1) Act in an advisory capacity to the Council and City Manager in all matters pertaining to the operation of a public museum.
(2) Recommend to the City Council the adoption of such laws, rules, and regulations as it may deem necessary for the administration and protection of the City Museum. (3) Perform such other duties relating to the museum service as the Council may require by ordinance or resolution.
(b) To act in an advisory capacity to the city council and city manager in all matters pertaining to the operation of the Point Pinos Lighthouse.
(c) To recommend to the city council the adoption of such laws, rules, and regulations as it may deem necessary for the administration and protection of the Point Pinos Lighthouse.

Recreation Board - Charter Article 26.d
(1) Act in an advisory capacity to the Council and City Manager in all matters pertaining to the operation of a City recreation program.
(2) Recommend to the City Council the adoption of such laws, rules and regulations as it may deem necessary for the administration and operation of a City recreation program. (3) Promote and stimulate public interest in a recreation program and solicit to the fullest extent possible the cooperation of school authorities and other public and private agencies interested therein. (4) Perform such other duties relating to the recreation program as the Council may require by ordinance or resolution.

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Architectural Review Board - PGMC § 23.70 (abbreviated) (c) Applicability. As summarized in Table 23.70.012-1, the architectural review board is the decisionmaking authority for structures not listed on the historic resources inventory for the following permits:
(1) Outside of the coastal zone, architectural permits for new construction, major alterations to existing structures, or demolition and reconstruction of structures. This section does not apply to any project listed in PGMC 23.70.020, 23.70.030 and 23.70.040, including a design change to an approved architectural permit that meets the provisions of PGMC 23.70.030(b)(4); (2) Within the coastal zone, architectural permits for new construction, major and minor alterations to existing structures, or demolition and reconstruction of structures, including an amendment to an approved architectural permit. This section does not apply to any project listed in PGMC 23.70.020(b)(1)(B), (2)(A) through (E), (3)(B) and (D), (4), (5), and (6); (3) Within the coastal zone, architectural permits for Category 1 detached accessory structures larger than 120 square feet, pursuant to Table 23.64.180; (4) Sign permits, pursuant to Chapter 20.04 PGMC (Signs) and PGMC 20.05.070. This section does not apply to any counter review and determination or administrative sign permit under PGMC 23.70.020, 23.70.030 and 23.70.040;
(5) Whenever otherwise required by this code.

Beautification and Natural Resources Commission - PGMC § 3.24 (a) To support, encourage, and facilitate conservation, restoration, beautification, and improvement of natural resources in the city through projects, programs, and activities; (b) To develop, with the city arborist, forester or other persons knowledgeable in natural resources, management and public education and information programs for urban reforestation, preservation, and protection of trees, vegetation, wildlife habitat, water, and other natural resources to correlate with the city’s general plan;
(c) To perform the functions prescribed for the beautification and natural resources commission under PGMC Title 12, Trees and the Urban Forest;
(d) To advise the city council and other boards and commissions on landscaping, beautification projects, design plans, maintenance for publicly owned property, facilities, parks, butterfly habitats, recreation trails, and shoreline areas;
(e) To advise the planning commission, architectural review board, and the city council on ordinances and amendments thereto that may be proposed relating to construction and development in the city regarding beautification, natural resources, and landscape designs; (f) To make recommendations to the council regarding works of art, gifts and devises offered to, commissioned by, or purchased by the city and proposed to be placed, erected, or created outdoors on city property;
(g) To review and recommend to the council city positions on proposals in the city, within the city’s sphere of influence, or within a wider area that may have a potential impact on the healthy natural environment of the city and the region, including recycling and reuse matters; (h) To establish subcommittees to address specific areas of interest, including without limitation, restoration of monarch butterfly habitats and shoreline improvements; (i) To advise on all matters concerning the Monarch Grove Sanctuary; (j) To advise on matters concerning stormwater recycling and runoff quality.

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Economic Development Commission - PGMC § 3.40
(a) Devise and recommend economic development and enhancement strategies and programs to the city manager and council; and
(b) Assist the city’s businesses and job seekers in their efforts; and (c) Help meet the shopping and service needs of local residents by promoting retail business interests; and
(d) Ensure coordination of efforts by the Pacific Grove chamber of commerce, the Pacific Grove business improvement district, the hospitality improvement district, the Monterey County convention and visitors bureau and the city; and
(e) Perform other duties and functions as set out in this chapter or as may be required from time to time by specific direction of the council.

Historic Resources Committee - PGMC § 23.70 (abbreviated) (c) Applicability.
(1) Decision-Making Authority. As summarized in Table 23.70.012-1, the historic resources committee is the decision-making authority for historic determinations, which are additions to and deletions from the historic resources inventory, pursuant to the evaluation criteria in PGMC 23.76.025 and for structures listed on the historic resources inventory for the following permits per PGMC 23.76.080:
(A) Outside of the coastal zone, architectural permits for new construction, major alterations to existing structures, or demolition and reconstruction of structures. This section does not apply to any project listed in PGMC 23.70.020, 23.70.030 and 23.70.040, including a design change to an approved architectural permit that meets the provisions of PGMC 23.70.030(b)(4); (B) Within the coastal zone, architectural permits for new construction, major and minor alterations to existing structures, or demolition and reconstruction of structures, including an amendment to an approved architectural permit. This section does not apply to any project listed in PGMC 23.70.020(b)(2)(A) through (E), (3)(D), (4), (5), and (6)(B); (C) Historic preservation permits for exceptions to land use regulations involving structures on the historic resources inventory, pursuant to PGMC 23.76.060; (D) Historic demolition permits for the demolition of any structure on the historic resources inventory, pursuant to PGMC 23.76.090;
(E) Historic relocation permits for the off-site relocation of any structure on the historic resources inventory, pursuant to PGMC 23.76.100;
(F) If referred by the director or if a written request for a hearing is received within 10 days of the department’s issuance of a notice of administrative decision, for one of the following applications:
(i) Administrative architectural permit;
(ii) Architectural design change; and
(G) Whenever otherwise required by this code.
(2) Recommending Authority. As summarized in Table 23.70.012-1, the historic resources committee is the recommending authority for initial historic screening requests. The committee shall make a recommendation to the director as to whether a determination of ineligibility can be made or if a Phase 1 historic assessment is needed to determine the historicity of a structure. (3) Other Duties. Other duties as set out in this chapter, in Chapter 23.76 PGMC, or as directed by the city council.

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Task Force on Diversity, Equity, and Inclusion – PGMC § 3.46 (a) To act in an advisory capacity to the council and city manager on the topics of diversity, equity, inclusion, and racial justice as related to the city of Pacific Grove. (b) Recommend to the council adoption of such laws, rules, regulations, programs and practices on the topics of diversity, equity, inclusion, racial justice and healing that relate to the city of Pacific Grove. (c) Perform other duties as the council may request.

Traffic Safety Commission – PGMC § 16.08
(a) To receive complaints having to do with traffic matters; (b) To recommend to the legislative body of this city and to the city traffic engineer ways and means for improving traffic conditions and safety;
(c) To appoint a representative to the Transportation Agency of Monterey County (TAMC) bicycle and pedestrian committee; and
(d) To review and make recommendations to the legislative body of this city regarding bicycle and pedestrian facilities within the city.

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RESOLUTION NO. 24-xxx

RESOLUTION APPROVING BOARDS, COMMITTEES AND COMMISIONS
HANDBOOK MARCH 20, 2024 EDITION

FINDINGS

1. The purpose of the Boards, Committees and Commissions Handbook (Handbook) is to describe protocols for efficient and effective conduct of meetings

2. Most protocols for Boards, Committees and Commissions (“Committees”) described in the Handbook mirror the protocols used by City Council.

3. Understanding and implementation of the protocols in the Handbook should help Committees function well with council and staff thus fostering good city government.

4. On February 14, 2024, the City Council directed the City Attorney to prepare a Resolution Approving the revised Handbook.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PACIFIC GROVE:

1. The Council determines that each of the Findings set forth above is true and correct, and by this reference incorporates those Findings as an integral part of this Resolution.

2. The Council hereby approves the Boards, Committees and Commissions Handbook March 20, 2024 Edition, copy attached hereto as Exhibit “A”.

3. This Resolution shall become effective immediately following passage and adoption thereof.

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE this 20th day of March 2024 by the following vote:

AYES:

NOES:

ABSENT:

APPROVED:
_______________________________
BILL PEAKE, Mayor
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ATTEST:

DATED:_______________________
_______________________________
SANDRA KANDELL, City Clerk
APPROVED AS TO FORM:
_______________________________
BRIAN A. PIERIK, City Attorney
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Agenda No. 7 A

CITY OF PACIFIC GROVE
300 Forest A venue, Pacific G rove, California 93950
TO : Honorable Mayor and Members of the City Council
FRO M: Brian Pierik, City Attorney
MEETIN G D A TE: March 20, 2024
SU BJECT: Second Reading of an Ordinance Amending Section 2.04.050 (a) of the Pacific Grove Municipal Code Regarding Order of Agenda
CEQ A : Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

RECO MMEN D A TIO N
Hold second reading and adopt an Ordinance Amending Section 2.04.050 (a) of the Pacific Grove Municipal Code Regarding Order of Agenda

D ISCU SSIO N
No substantive changes were made between the first and second reads. The City Clerk caused a summary of the ordinance to be published on March 14, 2024.

On February 14, 2024, the City Council gave direction to the City Attorney to return to the Council with an Ordinance Amending Section

2.04.050 of the Pacific Grove Municipal Code Relating to Order of Agenda to include language regarding posting an agenda for special meetings not less than 24 hours before the special meeting.

A. Current Version of Section 2.04.050 (a)
"2.04.050 Agenda and consideration of unlisted matters. a) Order of Agenda. The city manager shall prepare, circulate and post in conformity with the provisions of the Ralph M.

Brown Act and council policy, not less than 72 hours before any regular and special council meetings, an agenda, which shall list and describe the items to be considered at the meeting.

B. Proposed Amendments to Section 2.04.050 (a)
Revise Section 2.04.050 (a) to add the underlined text
"(a) Order of Agenda. The city manager shall prepare, circulate and post in conformity with the provisions of the Ralph M.

Brown Act and council policy, not less than 72 hours before any regular council meeting and not less than 24 hours before any special council meetings, an agenda, which shall list and describe the items to be considered at the meeting." The Ordinance attached to this Agenda Report would amend Section 2.04.050 (a) to include language regarding posting an agenda for special meetings not less than 24 hours before the special meeting.

O PTIO N S
Other actions as directed by the City Council related to this agenda item.

FIN A N CIA L IMPA CT:

There is no fiscal impact.

FO CU SED PRIO RITY A REA : Not Applicable.

A ttachments
Proposed Ordinance Amending PGMC Section 2.04.050 (a)
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ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PACIFIC GROVE AMENDING SECTION 2.04.050 (a)

OF THE PACIFIC GROVE MUNICIPAL CODE

REGARDING ORDER OF AGENDA
FACTS

1. On February 14, 2024, the City Council gave direction to the City Attorney to return to the Council with an Ordinance Amending Section 2.04.050 (a) of the Pacific Grove Municipal Code Relating to Order of Agenda to include language regarding posting an agenda for special meetings not less than 24 hours before the special meeting.

2. This Ordinance will amend Section 2.04.050 (a) by adding language regarding posting an agenda for special meetings not less than 24 hours before the special meeting.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF PACIFIC GROVE DOES ORDAIN AS FOLLOWS:

SECTION 1. The foregoing Facts are adopted as findings of the City Council as though set forth in fully within the body of this ordinance.

SECTION 2. Section 2.04.050 (a) of the Pacific Grove Municipal Code is hereby amended to add the underlined language:
“(a) Order of Agenda. The city manager shall prepare, circulate and post in conformity with the provisions of the Ralph M. Brown Act and council policy, not less than 72 hours before any regular council meeting and not less than 24 hours before any special council meetings, an agenda, which shall list and describe the items to be considered at the meeting.”
SECTION 3. City Manager is directed to execute all documents and to perform all other necessary City acts to implement this Ordinance.

SECTION 4. Severability. If any provision, section, paragraph, sentence, clause or phrase of this ordinance, or any part thereof, or the application thereof to any person or circumstance is for any reason held to be invalid or unconstitutional by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance, or any part thereof, or its application to other persons or circumstances. The City Council hereby declares that it would have passed and adopted each provision, section, paragraph, subparagraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more sections, paragraphs, subparagraphs, sentences, clauses or phrases, or the application thereof to any person or circumstance, be declared invalid or unconstitutional.

Section 5. In accord with Article 15 of the City Charter, this ordinance shall become effective on the thirtieth (30th) day following its passage and adoption.

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PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE this 6
th day of March 2024 by the following vote:

AYES:

NOES:

ABSENT:

APPROVED:
_______________________________
BILL PEAKE, Mayor
ATTEST:

DATED:_______________________
_______________________________
SANDRA KANDELL, City Clerk
APPROVED AS TO FORM:
_______________________________
BRIAN A. PIERIK, City Attorney

1. PGCC 3-20-24

Agenda No. 8 A

CITY OF PACIFIC GROVE
300 Forest A venue, Pacific G rove, California 93950
TO : Honorable Mayor and Members of the City Council
FRO M: Alyssa Kroeger, Housing Program Manager
MEETIN G D A TE: March 20, 2024
SU BJECT: Housing Element Annual Progress Report
CEQ A : Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

RECO MMEN D A TIO N
Receive the city's Housing Element Annual Progress Report (HE APR) for submittal to the California Department of Housing and Community Development (HCD) and the Governor's Office of Planning and Research (OPR).

D ISCU SSIO N
California Government Code Section 65400 mandates that cities and counties submit an annual progress report on the status of their General Plan's Housing Element (HE) and its implementation status to their legislative bodies. This report, known as the Housing Element Annual Progress Report (HE APR), fulfills statutory requirements by detailing specific housing information, including progress in meeting regional housing needs, rezoning activities, actions taken to complete housing element programs, and efforts to remove governmental constraints to housing development.

The state's Housing Element law recognizes the necessity for local governments to adopt plans and regulatory systems that facilitate housing development without undue constraints, thus placing significant emphasis on effective implementation of local general plans and housing elements.

Annual Progress Reports are provided to the local legislative body prior to submittal to the relevant state offices each year. The HE APR was provided to the Planning Commission at their March 14, 2024, meeting. The HE APR must be submitted to both the Governor's Office of Planning and Research (OPR) and the California Department of Housing and Community Development (HCD) by April 1.

The APR provides required data to the state regarding new housing units applied for and completed in the previous calendar year, contributing to the city's Regional Housing Needs Allocation (RHNA) progress in the eight-year Housing Element planning cycle.

During the reporting year of 2023, the city issued permits for 38 new units, primarily Accessory Dwelling Units (ADUs). ADUs are categorized based on affordability levels determined by State Income Limits, contributing to the city's RHNA progress across income categories. Currently, the State accepts ADUs as part of the city's RHNA unit count for different levels of affordability based on Annual State Income Limits, including Very Low- (30-50%), Low- (50-80%), and Moderate- (80-120%) Income levels of Area Median Income (AMI). Junior ADUs are categorized as Very Low- (0-30%) Income units; ADUs that are conversions of existing structures are categorized as Low-Income units; and new construction ADUs as Moderate-Income units. Single Family Dwellings (SFD's) are classified as Above Moderate-Income units. HCD allows these designations without deed restrictions on the property. This designation is classified in the APR as non-deed restricted.

In the 5th Cycle (2015-2023), the city issued permits for 221 units, surpassing the total RHNA by 106 units. The city has surpassed its allocation for Low-Income, Moderate-Income, and Above Moderate-Income units. Specifically, out of the 18 Low-Income units allocated, the city has issued permits for 73 units. For the Moderate-Income category, 21 units were allocated, with 70 units receiving issued permits.

In the Above Moderate category, 48 units were allocated, and 63 units have been issued permits.

The 5th Cycle allocated a total of 28 units to the Very Low-Income category, with 14 of those units specifically designated for the Extremely Low-Income category. The city issued permits for a total of 15 Very Low-Income units, 9 of which were issued permits during the 2023 reporting year. No Extremely Low-Income units were issued permits throughout the 5th Cycle. At the close of the 5th Cycle, the city was deficient by 13 units in the Very --Low-Income category for the 5th Cycle. Challenges persist in constructing these units due to the heavy subsidies and incentives typically required to make such projects pencil out.

While the city did not meet the RHNA allocation at the Very --Low-Income level, the city surpassed its RHNA allocation at the Low-, Moderate- and Above Moderate-Income levels and issued permits for more housing units than the total 5th Cycle RHNA allocation.

Continued efforts are necessary and underway with the city's 6th Cycle Housing Element work and associated Program EIR, Zoning Amendments, and Focused General Plan Updates.

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O PTIO N S
N/A - This is information only.

Report was provided to Planning Commission on March 14, 2024.

FIN A N CIA L IMPA CT:

There is no fiscal impact associated with receiving this report.

FO CU SED PRIO RITY A REA : Affordable Housing
A ttachments
2023 HE APR
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Jurisidiction Name
Reporting Calendar Year
First Name
Last Name
Title Click here to download APR Instructions
Email
Phone
Street Address
City
Zipcode
Please Start Here
General Information
2023
Pacific Grove
Contact Information
Optional: Click here to import last year's data. This is best used when the workbook is new and empty. You will be prompted to pick an old workbook to import from. Project and program data will be copied exactly how it was entered in last year's form and must be updated. If a project is no longer has any reportable activity, you may delete the project by selecting a cell in the row and typing ctrl + d.

Click here to add rows to a table. If you add too many rows, you may select a cell in the row you wish to remove and type ctrl + d.
300 Forest Ave
Pacific Grove
93950
Alyssa
Kroeger
Housing Program Manager
[email protected]
8316483127
Mailing Address
Annual Progress Report January 2020
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Optional: This runs a macro which checks to ensure all required fields are filled out. The macro will create two files saved in the same directory this APR file is saved in. One file will be a copy of the APR with highlighted cells which require information.

The other file will be list of the problematic cells, along with a description of the nature of the error.

Optional: Save before running. This copies data on Table A2, and creates another workbook with the table split across 4 tabs, each of which can fit onto a single page for easier printing. Running this macro will remove the comments on the column headers, which contain the instructions. Do not save the APR file after running in order to preserve comments once it is reopened.

Optional: This macro identifies dates entered that occurred outside of the reporting year. RHNA credit is only given for building permits issued during the reporting year.

Link to the online system: https://apr.hcd.ca.gov/APR/login.do Submittal Instructions
Please save your file as Jurisdictionname2022 (no spaces). Example: the city of San Luis Obispo would save their file as SanLuisObispo2022 Housing Element Annual Progress Reports (APRs) forms and tables must be submitted to HCD and the Governor's Office of Planning and Research (OPR) on or before April 1 of each year for the prior calendar year; submit separate reports directly to both HCD and OPR pursuant to Government Code section 65400. There are two options for submitting APRs:

1. Online Annual Progress Reporting System - Please see the link to the online system to the left. This allows you to upload the completed APR form into directly into HCD’s database limiting the risk of errors. If you would like to use the online system, email [email protected] and HCD will send you the login information for your jurisdiction. Please note: Using the online system only provides the information to HCD. The APR must still be submitted to OPR. Their email address is [email protected].

2. Email - If you prefer to submit via email, you can complete the excel Annual Progress Report forms and submit to HCD at [email protected] and to OPR at [email protected]. Please send the Excel workbook, not a scanned or PDF copy of the tables.

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Jurisdiction Pacific Grove
Reporting Year 2023
Housing Element Planning Period 5th Cycle
Current Year
Deed Restricted 0
Non-Deed
Restricted 9
Deed Restricted 0
Non-Deed
Restricted 12
Deed Restricted 0
Non-Deed
Restricted 13
4 38
Units by Structure Type Entitled Permitted Completed
Single-family Attached 0 0 0
Single-family Detached 8 4 2
2 to 4 units per structure 0 0 0
5+ units per structure 6 0 0
Accessory Dwelling Unit 42 34 29
Mobile/Manufactured Home 0 0 0
Total 56 38 31
Infill Housing Developments and Infill Units Permitted # of Projects Units 38 38
0 0
50 56
22 0
0 0
Income Rental Ownership Total
Very Low 0 0 0
Low 0 0 0
Moderate 0 0 0
Above Moderate 0 0 0
Total 0 0 0
Streamlining Provisions Used - Permitted Units # of Projects Units SB 9 (2021) - Duplex in SF Zone 0 0
SB 9 (2021) - Residential Lot Split 0 0
AB 2011 (2022) 0 0
SB 6 (2022) 0 0
SB 35 (2017) 0 0
Ministerial and Discretionary Applications

Applications Units
Ministerial 18 19
Discretionary 32 37
Density Bonus Applications and Units Permitted
Number of Applications Submitted Requesting a Density Bonus 0 Number of Units in Applications Submitted Requesting a Density Bonus 0 Number of Projects Permitted with a Density Bonus 0
Number of Units in Projects Permitted with a Density Bonus 0 Housing Element Programs Implemented and Sites Rezoned Count 29 0
Total Housing Applications Submitted:

Number of Proposed Units in All Applications Received:

Total Housing Units Approved:

Total Housing Units Disapproved:

Total Units
Housing Applications Summary
Use of SB 35 Streamlining Provisions - Applications
Note: Units serving extremely low-income households are included in the very low-income permitted units totals Number of SB 35 Streamlining Applications
Above Moderate
Indicated as Infill
Not Indicated as Infill
Building Permits Issued by Affordability Summary
Income Level
Programs Implemented
Sites Rezoned to Accommodate the RHNA
(Jan. 1 - Dec. 31)
12/31/2015 - 12/31/2023
Units Constructed - SB 35 Streamlining Permits
Number of SB 35 Streamlining Applications Approved
Very Low
Low
Moderate
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Jurisdiction Pacific Grove ANNUAL ELEMENT PROGRESS REPORNote: "+" indicates an optional field Reporting Year 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 12/31/2015 - 12/31/2023
Date
Application
Submitted
Total
Approved
Units by
Project
Total
Disapproved
Units by
Project
Streamlining Application
Status
Project Type Notes
2 3 4 6 7 8 9 11 12 13
Prior APN+ Current APN Street Address Project Name+ Local Jurisdiction
Tracking ID
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Date
Application
Submitted
(see
instructions)
Very LowIncome
Deed
Restricted
Very LowIncome Non
Deed
Restricted
LowIncome
Deed
Restricted
Low-Income
Non Deed
Restricted
ModerateIncome
Deed
Restricted
ModerateIncome
Non Deed
Restricted
Above
ModerateIncome
Total PROPOSED
Units by Project
Total

APPROVED
Units by
project
Total

DISAPPROVED
Units by Project
Please select
streamlining
provision/s the
application was
submitted
pursuant to.

Did the housing
development
application seek
incentives or
concessions
pursuant to
Government
Code section
65915?
Were incentives
or concessions
reqested
pursuant to
Government
Code section
65915
approved?
Please indicate
the status of the
application.

Is the project
considered a
ministerial
project or
discretionary
project?
Notes+
Summary Row: Start Data Entry Below 0 12 0 15 0 15 14 56 22 0 6154014000 123 17TH ST 230860 ADU R 9/11/2023 1 1 NONE No N/A Pending Discretionary 6662036000 917 HILLCREST AVE 230857 JADU R 9/8/2023 1 1 NONE No N/A Pending Discretionary 6287012000 301 GRAND AVE 230850 ADU R 9/6/2023 1 1 NONE No N/A Pending Discretionary 6582017000 524 CROCKER AVE 230831 ADU R 8/30/2023 1 1 NONE No N/A Pending Discretionary 6176005000 490 LIGHTHOUSE AVE 230780 SFD O 8/17/2023 1 1 NONE No N/A Pending Discretionary 6157017000 129 FOREST AVE 230761 ADU R 8/10/2023 1 1 NONE No N/A Pending Discretionary 6542007000 618 FOREST AVE 230755 ADU R 8/10/2023 1 1 NONE No N/A Pending Discretionary 6064007000 864 DEL MONTE BLVD 230741 ADU R 8/7/2023 1 1 1 NONE No N/A Approved Discretionary 6141002000 767 JEWELL AVE 230730 ADU R 8/2/2023 1 1 NONE No N/A Pending Ministerial 6412020000 523 ASILOMAR BLVD 230727 ADU R 8/1/2023 1 1 NONE No N/A Pending Ministerial 6146007000 710 LIGHTHOUSE AVE 230726 SFD O 8/1/2023 1 1 1 NONE No N/A Approved Discretionary 6012008000 1219 OCEAN VIEW
BLVD
230725 SFD O 7/31/2023 1 1 1 NONE No N/A Approved Discretionary 6012008000 1219 OCEAN VIEW
BLVD
230725 ADU R 7/31/2023 1 1 1 NONE No N/A Approved Discretionary 7601015000 1107 FUNSTON AVE 230660 ADU R 7/18/2023 1 1 NONE No N/A Pending Ministerial 6198002000 152 CARMEL AVE 230591 ADU R 6/28/2023 1 1 NONE No N/A Pending Ministerial 7562025000 1222 SHAFTER AVE 230570 ADU R 6/21/2023 1 1 1 NONE No N/A Approved Ministerial 6224009000 170 SLOAT AVE 230526 ADU R 6/8/2023 1 1 1 NONE No N/A Approved Discretionary 6712007000 1128 DEVISADERO ST 230498 ADU R 6/1/2023 1 1 1 NONE No N/A Approved Ministerial 6063016000 869 DEL MONTE BLVD 230489 ADU R 5/30/2023 1 1 1 NONE No N/A Approved Discretionary 6381014000 223 CROCKER AVE 230440 ADU R 5/15/2023 1 1 NONE No N/A Pending Discretionary 6523005000 625 EARDLEY AVE 230429 ADU R 5/11/2023 1 1 1 NONE No N/A Approved Discretionary 6382027000 208 CROCKER AVE 230428 ADU R 5/11/2023 1 1 1 NONE No N/A Approved Ministerial 6291007000 218 19TH ST 230376 ADU R 4/25/2023 1 1 1 NONE No N/A Approved Discretionary 6723004000 305 1/2 BISHOP AVE 230348 ADU R 4/20/2023 1 1 1 NONE No N/A Approved Discretionary 6174009000 529 CENTRAL AVE 230331 5+ R 4/17/2023 6 6 NONE No N/A Pending Discretionary 6303012000 227 CYPRESS AVE 230302 ADU R 4/10/2023 1 1 NONE No N/A Pending Discretionary 6311017000 219 LOCUST ST 230241 SFD O 3/23/2023 1 1 1 NONE No N/A Approved Discretionary 7566009000 1265 BUENA VISTA AVE 230237 ADU R 3/22/2023 1 1 1 NONE No N/A Approved Ministerial 6422015000 460 EVERGREEN RD 230220 ADU R 3/20/2023 1 1 1 NONE No N/A Approved Ministerial 6422005000 430 EVERGREEN RD 230155 ADU R 2/22/2023 1 1 1 NONE No N/A Approved Ministerial 6722002000 1248 DEVISADERO ST 230151 ADU R 2/21/2023 1 1 1 NONE No N/A Approved Discretionary 6555013000 705 CONGRESS AVE 230129 ADU R 2/15/2023 1 1 NONE No N/A Pending Ministerial 7591013000 1166 PRESIDIO BLVD 230125 SFD O 2/14/2023 1 1 NONE No N/A Pending Discretionary 6198007000 165 12TH ST 230123 ADU R 2/13/2023 1 1 1 NONE No N/A Approved Discretionary 6253010000 290 LAUREL AVE 230119 ADU R 2/13/2023 1 1 1 NONE No N/A Approved Discretionary 6641072000 761 SINEX AVE 230050 ADU R 1/20/2023 1 1 1 NONE No N/A Approved Discretionary 6641073000 755 SINEX AVE 230049 ADU R 1/20/2023 1 1 1 NONE No N/A Approved Ministerial 6684010000 400 BEAUMONT AVE 231143 ADU R 12/21/2023 1 1 NONE No N/A Pending Discretionary 6556007000 718 CONGRESS AVE 231138 ADU R 12/19/2023 1 1 NONE No N/A Pending Ministerial 6522002000 303 JUNIPERO AVE 231104 ADU R 12/4/2023 1 1 NONE No N/A Pending Ministerial 7601029000 1020 AUSTIN AVE 231093 ADU R 11/30/2023 2 2 NONE No N/A Pending Ministerial 6511015000 285 PINE AVE 231033 ADU R 11/8/2023 1 1 NONE No N/A Pending Discretionary 6223002000 113 2ND ST 231026 SFD O 11/3/2023 1 1 NONE No N/A Pending Ministerial 6114009000 1180 JEWELL AVE 231021 ADU R 11/1/2023 1 1 NONE No N/A Pending Ministerial 6043003000 42 QUARTERDECK WAY 230977 SFD O 10/18/2023 1 1 NONE No N/A Pending Discretionary 7561044000 1327 LAWTON AVE 230932 SFD O 10/2/2023 1 1 NONE No N/A Pending Ministerial 6391020000 309 CROCKER AVE 230917 ADU R 9/26/2023 1 1 NONE No N/A Pending Discretionary 6131016000 960 BAYVIEW AVE 230915 ADU R 9/26/2023 1 1 NONE No N/A Pending Discretionary 6653002000 675 SINEX AVE 230910 ADU R 9/25/2023 1 1 NONE No N/A Pending Discretionary 6712006000 1122 DEVISADERO ST 11068 ADU R 5/3/2023 1 1 1 NONE No N/A Approved Discretionary Table A
Cells in grey contain auto-calculation formulas
1 5
Project Identifier Unit Types Proposed Units - Affordability by Household Incomes Density Bonus Law Applications
10 Housing Development Applications Submitted
PGCC 3-20-24

Jurisdiction Pacific Grove ANNUAL ELEMENT PROGRESS REPORT Reporting Year 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 5th Cycle 12/31/2015 - 12/31/2023
Table A2
Streamlining Infill
Housing without Financial
Assistance or Deed
Restrictions Term of Affordability
or Deed Restriction Notes
2 3 5 6 8 9 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Prior APN+ Current APN Street Address Project Name+ Local Jurisdiction Tracking ID
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Very Low- Income
Deed Restricted
Very Low- Income
Non Deed
Restricted
Low- Income Deed
Restricted
Low- Income Non
Deed Restricted
ModerateIncome Deed
Restricted
Moderate- Income
Non Deed
Restricted
Above
ModerateIncome
Entitlement
Date Approved
# of Units issued
Entitlements
Very LowIncome Deed
Restricted
Very Low- Income
Non Deed
Restricted
Low- Income
Deed Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
Moderate- Income
Non Deed
Restricted
Above
ModerateIncome
Building Permits Date
Issued
# of Units Issued
Building Permits
Very Low- Income
Deed Restricted
Very Low- Income
Non Deed
Restricted
Low- Income
Deed Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
Moderate- Income
Non Deed
Restricted
Above
ModerateIncome
Certificates of Occupancy or
other forms of readiness
(see instructions) Date
Issued
# of Units issued
Certificates of
Occupancy or other
forms of readiness
How many of the
units were
Extremely Low
Income?
Please select the
streamlining provision
the project was
APPROVED pursuant
to. (may select multiple)
Infill Units?
Y/N+
Assistance Programs for
Each Development
(may select multiple - see
instructions)
Deed Restriction Type
(may select multiple -
see instructions)
For units affordable without financial
assistance or deed restrictions,
explain how the locality determined
the units were affordable
(see instructions)
Term of Affordability or Deed
Restriction (years) (if
affordable in perpetuity enter
1000)+
Number of
Demolished/Destroyed
Units
Demolished or
Destroyed Units
Demolished/Destr
oyed Units Owner
or Renter
Total Density Bonus Applied to the
Project (Percentage Increase in
Total Allowable Units or Total
Maximum Allowable Residential
Gross Floor Area)
Number of Other Incentives,
Concessions, W aivers, or
Other Modifications Given
to the Project (Excluding
Parking W aivers or Parking
Reductions)
List the incentives,
concessions, waivers,
and modifications
(Excluding Parking
W aivers or Parking
Modifications)
Did the project receive a
reduction or waiver of parking
standards? (Y/N)
Notes+
Summary Row: Start Data Entry Below 0 12 0 15 0 15 14 56 0 9 0 12 0 13 4 38 0 10 0 11 0 8 2 31 0 5 6154014000 123 17TH ST 230860 ADU R 1 9/11/2023 1 0 0 NONE Y $ 2603 (30% of Monthly Income) 6662036000 917 HILLCREST AVE 230857 ADU R 1 9/8/2023 1 0 0 NONE Y $ 1054 (30% of Monthly Income) 6287012000 301 GRAND AVE 230850 ADU R 1 9/6/2023 1 0 0 NONE Y $ 1686 (30% of Monthly Income) 6582017000 524 CROCKER AVE 230831 ADU R 1 8/30/2023 1 0 0 NONE Y $ 1686 (30% of Monthly Income) 6176005000 490 LIGHTHOUSE
AVE
230780 SFD O 1 8/17/2023
1 0 0 NONE Y
6157017000 129 FOREST AVE 230761 ADU R 1 8/10/2023 1 0 0 NONE Y $ 1054 (30% of Monthly Income) 6542007000 618 FOREST AVE 230755 ADU R 1 8/10/2023 1 0 0 NONE Y $ 1686 (30% of Monthly Income) 6064007000 864 DEL MONTE
BLVD
230741 ADU R 1 8/7/2023 1 1 10/4/2023 1 0 NONE Y $ 1686 (30% of Monthly Income) 6141002000 767 JEWELL AVE 230730 ADU R 1 8/2/2023 1 0 0 NONE Y $ 1054 (30% of Monthly Income) 6412020000 523 ASILOMAR BLVD 230727 ADU R 1 8/1/2023 1 0 0 NONE Y $ 1054 (30% of Monthly Income) 6146007000 710 LIGHTHOUSE
AVE
230726 SFD O 1 8/1/2023
1 1 12/12/2023 1 0 NONE Y
6012008000 1219 OCEAN VIEW
BLVD
230725 SFD O 1 7/31/2023 1 1 10/20/2023 1 0 NONE Y
6012008000 1219 OCEAN VIEW
BLVD
230725 ADU R 1 7/31/2023 1 1 10/20/2023 1 0 NONE Y $ 2603 (30% of Monthly Income) 7601015000 1107 FUNSTON AVE 230660 ADU R 1 7/18/2023 1 0 0 NONE Y $ 1686 (30% of Monthly Income) 6198002000 152 CARMEL AVE 230591 ADU R 1 6/28/2023 1 0 0 NONE Y $ 1686 (30% of Monthly Income) 7562025000 1222 SHAFTER AVE 230570 ADU R 1 6/21/2023 1 0 0 NONE Y $ 1054 (30% of Monthly Income) 6224009000 170 SLOAT AVE 230526 ADU R 1 6/8/2023 1 1 7/21/2023 1 1 11/3/2023 1 0 NONE Y $ 1054 (30% of Monthly Income) 6712007000 1128 DEVISADERO
ST
230498 ADU R 1 6/1/2023 1 1 11/7/2023 1 0 NONE Y $ 2603 (30% of Monthly Income) 6063016000 869 DEL MONTE
BLVD
230489 ADU R 1 5/30/2023 1 1 9/13/2023 1 0 NONE Y $ 1686 (30% of Monthly Income) 6381014000 223 CROCKER AVE 230440 ADU R 1 5/15/2023 1 0 0 NONE Y $ 1686 (30% of Monthly Income) 6523005000 625 EARDLEY AVE 230429 ADU R 1 5/11/2023 1 1 7/20/2023 1 0 0 NONE Y $ 1054 (30% of Monthly Income) 6382027000 208 CROCKER AVE 230428 ADU R 1 5/11/2023 1 1 11/30/2023 1 1 12/14/2023 1 NONE Y $ 1686 (30% of Monthly Income) 6291007000 218 19TH ST 230376 ADU R 1 4/25/2023 1 1 8/15/2023 1 0 0 NONE Y $ 1054 (30% of Monthly Income) 6723004000 305 1/2 BISHOP AVE 230348 ADU R 1 4/20/2023 1 1 8/10/2023 1 0 NONE Y $ 2603 (30% of Monthly Income) 6174009000 529 CENTRAL AVE 230331 5+ R 6 4/17/2023 6 0 0 NONE Y 6303012000 227 CYPRESS AVE 230302 ADU R 1 4/10/2023 1 0 0 NONE Y $ 1054 (30% of Monthly Income) 6311017000 219 LOCUST ST 230241 SFD O 1 3/23/2023 1 1 6/14/2023 1 0 NONE Y 7566009000 1265 BUENA VISTA
AVE
230237 ADU R 1 3/22/2023 1 1 8/14/2023 1 1 12/22/2023 1 NONE Y $ 1686 (30% of Monthly Income) 6422015000 460 EVERGREEN RD 230220 ADU R 1 3/20/2023 1 1 12/13/2023 1 0 NONE Y $ 1686 (30% of Monthly Income) 6422005000 430 EVERGREEN RD 230155 ADU R 1 2/22/2023 1 1 12/13/2023 1 0 0 NONE Y $ 1054 (30% of Monthly Income) 6722002000 1248 DEVISADERO
ST
230151 ADU R 1 2/21/2023 1 1 8/14/2023 1 0 NONE Y $ 2603 (30% of Monthly Income) 6555013000 705 CONGRESS AVE 230129 ADU R 1 2/15/2023 1 0 0 NONE Y $ 1686 (30% of Monthly Income) 7591013000 1166 PRESIDIO BLVD 230125 SFD O 1 2/14/2023 1 0 0 NONE Y 1 Demolished O 6198007000 165 12TH ST 230123 ADU R 1 2/13/2023 1 1 9/19/2023 1 0 NONE Y $ 2603 (30% of Monthly Income) 6253010000 290 LAUREL AVE 230119 ADU R 1 2/13/2023 1 1 10/11/2023 1 0 NONE Y $ 1686 (30% of Monthly Income) 6641072000 761 SINEX AVE 230050 ADU R 1 1/20/2023 1 1 4/19/2023 1 0 NONE Y $ 2603 (30% of Monthly Income) 6641073000 755 SINEX AVE 230049 ADU R 1 1/20/2023 1 1 4/19/2023 1 0 NONE Y $ 2603 (30% of Monthly Income) 6684010000 400 BEAUMONT AVE 231143 ADU R 1 12/21/2023 1 0 0 NONE Y $ 2603 (30% of Monthly Income) 6556007000 718 CONGRESS AVE 231138 ADU R 1 12/19/2023 1 0 0 NONE Y $ 1686 (30% of Monthly Income) 6522002000 303 JUNIPERO AVE 231104 ADU R 1 12/4/2023 1 0 0 NONE Y $ 1054 (30% of Monthly Income) 7601029000 1020 AUSTIN AVE 231093 ADU R 2 11/30/2023 2 0 0 NONE Y $ 2603 (30% of Monthly Income) 6511015000 285 PINE AVE 231033 ADU R 1 11/8/2023 1 0 0 NONE Y $ 1686 (30% of Monthly Income) 6223002000 113 2ND ST 231026 SFD O 1 11/3/2023 1 0 0 NONE Y 2 Demolished O 6114009000 1180 JEWELL AVE 231021 ADU R 1 11/1/2023 1 0 0 NONE Y $ 2603 (30% of Monthly Income) 6043003000 42 QUARTERDECK
WAY
230977 SFD O 1 10/18/2023
1 0 0 NONE Y 1 Demolished O
7561044000 1327 LAWTON AVE 230932 SFD O 1 10/2/2023 1 0 0 NONE Y 6391020000 309 CROCKER AVE 230917 ADU R 1 9/26/2023 1 0 0 NONE Y $ 1054 (30% of Monthly Income) 6131016000 960 BAYVIEW AVE 230915 ADU R 1 9/26/2023 1 0 0 NONE Y $ 2603 (30% of Monthly Income) 6653002000 675 SINEX AVE 230910 ADU R 1 9/25/2023 1 0 0 NONE Y $ 2603 (30% of Monthly Income) 6712006000 1122 DEVISADERO
ST
11068 ADU R 1 5/3/2023 1 0 1 5/18/2023 1 NONE Y $ 2603 (30% of Monthly Income) 6304006000 238 PARK ST 221250 ADU R 0 1 4/24/2023 1 0 0 NONE Y $ 1054 (30% of Monthly Income) 6275002000 202 11TH ST 221244 ADU R 0 1 5/8/2023 1 0 NONE Y $ 1686 (30% of Monthly Income) 6641051000 830 CONGRESS AVE 221231 ADU R 0 1 4/18/2023 1 0 NONE Y $ 1686 (30% of Monthly Income) 6421015000 405 EVERGREEN RD 221217 ADU R 0 1 5/4/2023 1 0 NONE Y $ 2603 (30% of Monthly Income) 6452001000 811 PINE AVE 221175 ADU R 0 1 7/25/2023 1 0 0 NONE Y $ 1054 (30% of Monthly Income) 6532012000 416 GIBSON AVE 221130 ADU R 0 1 4/27/2023 1 0 0 NONE Y $ 1054 (30% of Monthly Income) 6153010000 120 17TH ST 221115 ADU R 0 1 5/9/2023 1 0 NONE Y $ 2603 (30% of Monthly Income) 6522004000 291 JUNIPERO AVE 221114 ADU R 0 1 2/16/2023 1 0 NONE Y $ 1686 (30% of Monthly Income) 6142014000 737 BAYVIEW AVE 221088 ADU R 0 0 1 2/21/2023 1 NONE Y $ 1054 (30% of Monthly Income) 6721002000 310 PRESCOTT LN 221087 ADU R 0 0 1 5/25/2023 1 NONE Y $ 1686 (30% of Monthly Income) 6392026000 1218 PICO AVE 221084 ADU R 0 1 4/12/2023 1 0 NONE Y $ 1686 (30% of Monthly Income) 6481003000 408 FOREST AVE 220996 ADU R 0 1 3/30/2023 1 1 1/3/2023 1 NONE Y $ 1686 (30% of Monthly Income) 6653021000 829 CONGRESS AVE 220968 ADU R 0 1 8/4/2023 1 0 NONE Y $ 2603 (30% of Monthly Income) 6662036000 917 HILLCREST CT 220913 ADU R 0 0 1 8/10/2023 1 NONE Y $ 1686 (30% of Monthly Income) 6478009000 511 PARK ST 220896 SFD O 0 1 3/24/2023 1 0 NONE Y 6721001000 304 PRESCOTT LN 220819 ADU R 0 1 2/22/2023 1 0 NONE Y $ 1686 (30% of Monthly Income) 7643014000 2826 FOREST HILL
BLVD
220787 ADU R 0 0 1 9/6/2023 1 NONE Y $ 1686 (30% of Monthly Income) 7601025000 1230 PRESIDIO BLVD 220741 ADU R 0 0 1 1/30/2023 1 NONE Y $ 1686 (30% of Monthly Income) 6712028000 1121 SEAVIEW AVE 220683 ADU R 0 0 1 12/14/2023 1 NONE Y $ 1054 (30% of Monthly Income) 6632013000 832 MARINO PINES
RD
220605 ADU R 0 1 5/16/2023 1 0 NONE Y $ 2603 (30% of Monthly Income) 6292020000 209 19TH ST 220592 ADU R 0 1 10/10/2023 1 0 0 NONE Y $ 1054 (30% of Monthly Income) 6273009000 475 LIGHTHOUSE
AVE
220471 ADU R
0 1 1/5/2023 1 0 0 NONE Y
$ 1054 (30% of Monthly Income)
6133002000 881 BAYVIEW AVE 220392 ADU R 0 1 4/17/2023 1 0 NONE Y $ 2603 (30% of Monthly Income) 6301002000 228 LOBOS AVE 220311 ADU R 0 0 1 6/26/2023 1 NONE Y $ 2603 (30% of Monthly Income) 6142041000 743 BAYVIEW AVE 220278 ADU R 0 0 1 8/3/2023 1 NONE Y $ 1054 (30% of Monthly Income) 7621026000 1213 PATTERSON LN 220246 ADU R 0 1 1/12/2023 1 0 NONE Y $ 2603 (30% of Monthly Income) 1 Demolished R 6302005000 239 LOBOS AVE 220221 ADU R 0 0 1 2/6/2023 1 NONE Y $ 2603 (30% of Monthly Income) 6552011000 605 GRANITE ST 220218 ADU R 0 0 1 9/15/2023 1 NONE Y $ 1054 (30% of Monthly Income) 6652002000 661 SPAZIER AVE 220208 ADU R 0 0 1 9/27/2023 1 NONE Y $ 2603 (30% of Monthly Income) 7575043000 1306 LAWTON AVE 211173 ADU R 0 0 1 3/20/2023 1 NONE Y $ 1054 (30% of Monthly Income) 6308007000 744 PINE AVE 210998 ADU R 0 0 1 7/3/2023 1 NONE Y $ 1686 (30% of Monthly Income) 6521014000 611 9TH ST 210843 ADU R 0 0 1 2/23/2023 1 NONE Y $ 1054 (30% of Monthly Income) 6165005000 144 FOREST AVE 210772 SFD O 0 0 1 3/22/2023 1 NONE Y 6261007000 215 11TH ST 210677 SFD O 0 0 1 8/28/2023 1 NONE Y $ 1054 (30% of Monthly Income) 6141015000 762 BAYVIEW AVE 210552 ADU R 0 0 1 1/24/2023 1 NONE Y $ 2603 (30% of Monthly Income) 6224021000 183 OCEAN VIEW
BLVD
210507 ADU R 0 0 1 4/17/2023 1 NONE Y $ 1686 (30% of Monthly Income) 6371010000 207 PINE GARDEN LN 210384 ADU R 0 0 1 1/6/2023 1 NONE Y $ 1054 (30% of Monthly Income) 7567008000 1312 BUENA VISTA 210320 ADU R 0 0 1 10/11/2023 1 NONE Y $ 2603 (30% of Monthly Income) 6542008000 622 FOREST AVE 210213 ADU R 0 0 1 5/16/2023 1 NONE Y $ 2603 (30% of Monthly Income) 6454008000 410 WOOD ST 210182 ADU R 0 0 1 1/23/2023 1 NONE Y $ 1054 (30% of Monthly Income) 6276001000 305 CARMEL AVE 210050 ADU R 0 0 1 3/27/2023 1 NONE Y $ 2603 (30% of Monthly Income) 6722013000 315 PRESCOTT LN 200763 ADU R 0 0 1 11/2/2023 1 NONE Y $ 1686 (30% of Monthly Income) 6261007000 215 11TH ST 210677 ADU R 0 0 1 1 8/28/2023 2 NONE Y $ 1686 (30% of Monthly Income) 0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
Note: "+" indicates an optional field
Housing with Financial Assistance
and/or Deed Restrictions Project Identifier Demolished/Destroyed Units Annual Building Activ ity Report Summary - New Construction, Entitled, Permits and Completed Units Density Bonus
1 Unit Types Affordability by Household Incomes - Completed Entitlement Affordability by Household Incomes - Building Permits Affordability by Household Incomes - Certificates of Occupancy 4 7 10
PGCC 3-20-24

Jurisdiction Pacific Grove ANNUAL ELEMENT PROGRESS REPORT Reporting Year 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 12/31/2015 - 12/31/2023
1 Projection Period 3 4
RHNA Allocation by
Income Level 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total Units to Date (all years) Total Remaining
RHNA by Income
Level
Deed Restricted - - - - - - - - - -
Non-Deed Restricted - - - - - - 1 2 3 9
Deed Restricted - - - - - 3 - - - -
Non-Deed Restricted - - - - - - 9 21 28 12
Deed Restricted - - - - - - - - - -
Non-Deed Restricted - - - - 5 1 12 21 18 13
Above Moderate 48 - 25 4 1 8 1 11 3 6 4 63 -
115
- 25 4 1 13 5 33 47 55 38 221 13
5 6 7
Extremely low-Income
Need 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total Units to
Date
Total Units
Remaining
14 - - - - - - - - - - 14
-
Please note: For the last year of the 5th cycle, Table B will only include units that were permitted during the portion of the year that was in the 5th cycle. For the first year of the 6th cycle, Table B will only include units that were permitted since the start of the planning period. Projection Period units are in a separate column.

Total RHNA
Total Units
Income Level
Very Low
Low
Extremely Low-Income Units*
Note: units serving extremely low-income households are included in the very low-income RHNA progress and must be reported as very low-income units in section 7 of Table A2. They must also be reported in the extremely low-income category (section 13) in Table A2 to be counted as progress toward meeting the extremely low-income housing need determined pursuant to Government Code 65583(a)(1). *Extremely low-income houisng need determined pursuant to Government Code 65583(a)(1). Value in Section 5 is default value, assumed to be half of the very low-income RHNA. May be overwritten.

Progress toward extremely low-income housing need, as determined pursuant to Government Code 65583(a)(1).

Please Note: Table B does not currently contain data from Table F or Table F2 for prior years. You may login to the APR system to see Table B that contains this data.

Please note: The APR form can only display data for one planning period. To view progress for a different planning period, you may login to HCD's online APR system, or contact HCD staff at [email protected].
-
15 This table is auto-populated once you enter your jurisdiction name and current year data. Past year information comes from previous APRs.
70 Moderate
28 18
21 Please contact HCD if your data is different than the material supplied here 73 2
Table B
Regional Housing Needs Allocation Progress
Permitted Units Issued by Affordability
13 PGCC 3-20-24

Jurisdiction Pacific Grove ANNUAL ELEMENT PROGRESS REPORT Reporting Year 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 12/31/2015 - 12/31/2023
Date of Rezone Rezone Type
2 4 5 6 7 9 10 11
APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Date of Rezone Very LowIncome Low-Income Moderate-Income Above ModerateIncome Rezone Type Parcel Size
(Acres)
General Plan
Designation Zoning Minimum
Density Allowed
Maximum
Density Allowed
Realistic
Capacity Vacant/Nonvacant Description of Existing Uses
Note: "+" indicates an optional field
Cells in grey contain auto-calculation formulas
Summary Row: Start Data Entry Below
3 8
Project Identifier RHNA Shortfall by Household Income Category Sites Description 1 Sites Identified or Rezoned to Accommodate Shortfall Housing Need and No Net-Loss Law Table C
PGCC 3-20-24

Jurisdiction Pacific Grove
Reporting Year 2023 (Jan. 1 - Dec. 31)
1 2 3 4
Name of Program Objective Timeframe in H.E Status of Program Implementation Program 1.1 Housing
Preservation &
Rehabilitation
Rehabilitate 2 extremely-low-, 15 verylow-, and 15 low-income units Ongoing CDBG 2017 NOFA Awarded; HRLP Guidelines updated In 2018; CDBG 2017 award disencumbered; CDBG 2021 Pl amended for single family rehab; ongoing outreach; ongoing application intake and review; two low-income units were rehabilitated and 12 loans were approved. The City continues to administer the program and Identify/Implement new ways to Improve when/as needed Program 1.2 Mobile
Home Park preservation Preserve 103 mobile home units Completed Mobile Home Park remains intact.

Program 2.1 Monitor
Housing Production &
potential housing sites
NA Ongoing
Continued efforts. The City has been in discussion with Eden housing to look at affordable housing opportunities. Staff have also had discussions with market rate developers for sites in the community. The City conducted sites inventory utilizing a program known as the Balancing Act Tool.

Program 2.2 Funding for
Affordable Housing NA Ongoing
SB2 Grant addressed measures to increase affordable housing. Application for Regional Housing Trust Fund submitted and was allocated PLHA funding by the City, but the RHTF effort failed in the County. City is still working with the County on a pathway to secure a Regional Housing Trust Fund Program. The City continues to research possible grant opportunities and to apply for new funding, such as the REAP 2.0 grant, where capacity allows
Program 2.3.a Density
Bonus
1 extremely-low-, 4 very-low-, and 15
low-income units Ongoing
The City adheres to the state Density Bonus law and continues to explore development incentives for developers in specific locations in line with City Council Affordable Housing goals. Program 2.3.b
Downtown Master Plan NA Ongoing The City will seek funding to develop plan.

Program 2.3.c.

Encourage Residential &
mixed use development
in commercial zones.
10 very-low-, 10 low-, and 10
moderate-income units on
underutilized sites
Ongoing
Incentives and assistance will be considered as opportunities arise. The City encourages parcel consolidation when contacted by realtors representing owners of properties zoned mixed use or multi-family uses.

Program 2.3.d. Preserve
Affordable Housing Units
Preserve 7 low-income & 2 moderate
income units Ongoing
The City continues to monitor and work with owners of affordable units.

Three new affordable units for very low-income occupants were opened at 301 Grand Ave. The City monitors these units on an annual basis to ensure affordability. The City works with Eden Housing to ensure their units remain affordable. The City was awarded PLHA funds that the City will be using to support these efforts
Program 2.3.e Facilitate
Housing Development on
Underutilized Parcels
4 very-low-income units Ongoing
The City will evaluate the feasibility of small lot development including infrastructure needs. Unpermitted ADUs are addressed by encouraging owners to adhere to Accessory Dwelling Unit standards. The City encourages parcel consolidation when contacted by realtors representing owners of properties zoned for multi-family uses. The City has noticed an uptick of ADU development since 2019. The City's Local Water Project provides opportunities for people to purchase water and build ADUs. The City Council prioritizes allocation of a portion of available water credits toward affordable housing
Program 2.3.f Affordable
Housing Development
Assistance
NA Ongoing
The City continues to work with developers interested in adding units to the housing stock. With limited development space, developers in commercial areas where mixed use projects are possible are encouraged to add affordable units. Lack of potable water continues to be a significant constraint to developing new units
Program 2.3.g Shortterm Rental of Private
homes
NA Completed
The City adopted amendments in the municipal code to limit the number of Short-term rentals. A ballot measure was adopted which limits the activity even more. Both approaches have offset and mitigated the impact.

Program 2.4 Continue to
encourage second units
or ADUs
10 low income second units Completed
The Welcome Home Strategy completed in May 2021 analyzing data and other demographic information through the background data summary using ACS data to provide up-to-date information. The City also updates the website, zoning code, and informational handouts as new ADU legislation is passed.

Program 3.1 Water
Supply NA Ongoing
At this time a California Public Utility Commission (CPUC) moratorium may interfere with Cal-Am's (water provider) ability to set new water meters to serve projects that do not have access to a current, active, Cal-Am water meter. City representatives participate on regional water panels; the City adopted water distribution policy with incentive for affordable housing development. The City received entitlement water due to the City's recycled water project (referred to as the City Local Water Project) and began selling water entitlements. The City's water policy identifies affordable housing as a dedicated recipient for development and the City Council set aside 11.5 acre feet of entitlement water for affordable unit development. Some affordable units (primarily ADUs) have purchased available entitlement water to facilitate new units.

Program 3.2 School
District Coordination on
Housing Issues
NA Completed
The City maintains a positive relationship with the district. The City gave a Housing Element presentation at a school board meeting on September 15, 2022. The City also gave a Community Engagement presentation on a housing element panel which included a representative of the MPUSD on May 25, 2022. The City has engaged in conversation with PGUSD regarding its 6th Cycle Housing Element Update and related Program EIR, Zoning Code Amendments, and Focused General Plan Update. The City and PGUSD recently formed a subcommittee to codify a more formal and ongoing interactive relationship between both parties on matters of mutual Program 3.3.a
Development fees NA Completed
Completed. Additionally, in 2023, PGUSD updated their residential development fees and the City met with PGUSD's Interim Superintendent to discuss the changes and ensure coordination between PGUSD and the City in providing timely information to the public regarding PGUSD's updated fees.

Program 3.3.b Adequate
sites to accommodate
housing needs
NA Ongoing
The City has employed the help of Housing Consultants to determine feasibility of streamlining processes and approvals for a significant number of housing units. The City is undergoing a General Plan and Housing Element update in 2023 to rezone for the 6th Cycle Regional Housing Needs Allocation. The City Conducted a Housing Needs survey posted on the City website that over 400 community members responded to. The City also convened a Housing Element Advisory Committee that was made up of various community stakeholders and met regularly through May 2023. The City is actively working with consultants and the public to finalize its sites inventory per the 6th Cycle Housing Element adoption and certification process during a concurrent rezone and focused general plan update Program 3.3.c Use
Permit for multifamily
development
NA Completed
The City initiated an amendment to Zoning code to eliminate use permits for multi-family development in R-3 and R-4 zones. This item went before the Planning Commission in Winter 2020 and went before City Council in Spring 2020. The City has engaged consultants to initiate the process of developing targeted objective development standards for multi-family and mixed-use developments as part of its ongoing Focused General Plan and Zoning Code amendment initiatives related to the 6th Cycle Housing Element update process Program 3.4.a Parking
Standards NA Completed At Planning Commission winter 2020; City Council Spring 2021 Program 3.4.b Single
room Occupancy Units 5 extremely low income units Ongoing 3 units at 301 Grand were completed in 2021.

Program 3.4.c Mobile
Homes and
Manufactured homes
NA Ongoing Zoning regulations are compliant with state law.

Program 4.1.a Housing
Rehabilitation for
persons with special
needs
4 rehabilitated units Ongoing
The City continues to conduct outreach and has approved CDBG loans for 2 owner-occupied clients interested in making accessibility modifications to their home through rehabilitation work. The City continues to explore ways to increase programmatic capacity and coordination and processes new loan applications on an ongoing basis.

Program 4.1.b
Reasonable
accommodation
NA Completed
Completed. The City honors Fair Housing Month every April and provides tenant and landlord workshops regarding fair housing rights and responsibilities which is inclusive of education regarding reasonable accommodation requests. In December 2023, the City also initiated a partnership with ECHO Fair Housing agency to provide in-kind local satellite services to the community starting in January 2024 Program 4.2.a Emergency Shelters,
Transitional/Supportive
Housing and Residential
Care
NA Completed The City was awarded PLHA funds and the City's 5-year plan includes allocating 2 years of funds to a local homeless shelter agency by FY2324.

Program 4.2.b Section 8
Rental Assistance NA Ongoing
City is working with the Housing Authority to gain additional vouchers in the Monterey Peninsula area. In 2023, the Housing Division initiated conversations with the Housing Resource Center to explore possible partnerships to provide incentives to landlords to rent their rooms and units to Section 8 tenants
Program 4.3.a Shared
Housing NA Ongoing
The City continues to conduct outreach.The City worked with a local home sharing agency in 2021 and 2022 to faciliate home sharing. This agency left the region in early 2022, but the City still encourages and facilitates home sharing to the extent possible and refers callers to local home sharing workshops at Meals on Wheels and other local community centers.

Program 4.3.b Support
Persons with
Developmental
Disabilities
NA Ongoing
The City is in the process of creating an ADA self-evaluation and transaction plan. The City specifically met with the Gateway Center which provides day programming and residential facilities in the City that serves adults with developmental disabilities. City Staff also attended the Gateway Center's 60th anniversary event in 2023 and celebrated their work through a mayoral proclamation
Program 5.1 Support
Fair Housing NA Ongoing
The City conducts public education and outreach about fair housing at community events and through print and digital media distribution. The City promotes Fair Housing Month in April every year by conducting trainings for the public and presenting a mayoral proclamation at a City Council meeting in April. The City also partners with ECHO Housing (a local fair housing and tenant-landlord counseling nonprofit agency) to provide inkind local satellite services to the community Program 6.1 Energy
conservation in existing
homes
NA Ongoing
The City promotes energy conservation and employs energy efficient opportunities in rehabilitation projects. The City was recently awarded funds from the California Energy Commission to implement an automated solar permitting platform. City Staff also partner with a local Passive House CA representative to encourage the implementation of the highest standard of energy efficiency in new projects where possible. The City also secured a Solar App grant to assist with the administrative process connecting residents to solar
Program 6.2 Energy
Efficiency in New Homes NA Ongoing The City updates the municipal code to adopt California Building Code standards, including green standards.

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.

Table D
Program Implementation Status pursuant to GC Section 65583 General Comments
PGCC 3-20-24

Jurisdiction Pacific Grove ANNUAL ELEMENT PROGRESS REPORT Reporting Period 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 12/31/2015 - 12/31/2023
Description of Commercial
Development Bonus
Commercial Development Bonus
Date Approved
3 4
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Very Low
Income
Low
Income
Moderate
Income
Above Moderate
Income
Description of Commercial
Development Bonus
Commercial Development Bonus
Date Approved
Summary Row: Start Data Entry Below
Units Constructed as Part of Agreement
Commercial Development Bonus Approved pursuant to GC Section 65915.7 Table E
Note: "+" indicates an optional field
Project Identifier
1 2
Cells in grey contain auto-calculation
formulas
(CCR Title 25 §6202)
Annual Progress Report January 2020
PGCC 3-20-24

Jurisdiction Pacific Grove ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Period 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 5th Cycle 12/31/2015 - 12/31/2023
The description should adequately document how
each unit complies with subsection (c) of Government
Code Section 65583.1+
.

For detailed reporting requirements, see the chcklist
here:

Extremely LowIncome+ Very Low-Income+ Low-Income+ TOTAL UNITS+ Extremely LowIncome+Very LowIncome+ Low-Income+ TOTAL UNITS+ https://www.hcd.ca.gov/communitydevelopment/docs/adequate-sites-checklist.pdf Rehabilitation Activity
Preservation of Units At-Risk
Acquisition of Units
Mobilehome Park Preservation
Total Units by Income
Table F
Please note this table is optional: The jurisdiction can use this table to report units that have been substantially rehabilitated, converted from non-affordable to affordable by acquisition, and preserved, including mobilehome park preservation, consistent with the standards set forth in Government Code section 65583.1, subdivision (c). Please note, motel, hotel, hostel rooms or other structures that are converted from non-residential to residential units pursuant to Government Code section 65583.1(c)(1)(D) are considered net-new housing units and must be reported in Table A2 and not reported in Table F.

Activity Type
Units that Do Not Count Towards RHNA+
Listed for Informational Purposes Only
Units that Count Towards RHNA +
Note - Because the statutory requirements severely limit what can be counted, please contact HCD at [email protected] and we will unlock the form which enable you to populate these fields.

Units Rehabilitated, Preserved and Acquired for Alternative Adequate Sites pursuant to Government Code section 65583.1(c) Annual Progress Report January 2020
PGCC 3-20-24

Jurisdiction Pacific Grove ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates
an optional field
Reporting Period 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 5th Cycle 12/31/2015 - 12/31/2023
Notes
2 3 6
Prior APN+ Current APN Street Address Project Name+
Local
Jurisdiction
Tracking ID
Unit
Category
(2 to 4,5+)
Tenure
R=Renter
Very LowIncome Deed
Restricted
Very LowIncome
Non Deed
Restricted
Low- Income
Deed Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome Non
Deed Restricted
Above
ModerateIncome
Total Moderate Income
Units Converted from Above
Moderate
Date Converted Notes
Summary Row: Start Data Entry Below 0 0 0 0 0 0 0 0
Table F2
Above Moderate Income Units Converted to Moderate Income Pursuant to Government Code section 65400.2 For up to 25 percent of a jurisdiction’s moderate-income regional housing need allocation, the planning agency may include the number of units in an existing multifamily building that were converted to deed-restricted rental housing for moderate-income households by the imposition of affordability covenants and restrictions for the unit. Before adding information to this table, please ensure housing developments meet the requirements described in Government Code 65400.2(b). 5 Project Identifier Unit Types
1 4
Affordability by Household Incomes After Conversion Units credited toward Moderate Income RHNA
PGCC 3-20-24

Jurisdiction Pacific Grove
Reporting Period 2023 (Jan. 1 - Dec. 31)
Planning Period 5th Cycle 12/31/2015 - 12/31/2023 ANNUAL ELEMENT PROGRESS REPORT Housing Element Implementation
2 3 4
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Realistic Capacity
Identified in the
Housing Element
Entity to whom the site
transferred Intended Use for Site
1 Summary Row: Start Data Entry Below
Note: "+" indicates an optional field
Cells in grey contain auto-calculation
formulas
Table G
Locally Owned Lands Included in the Housing Element Sites Inventory that have been sold, leased, or otherwise disposed of Project Identifier
NOTE: This table must only be filled out if the housing element sites inventory contains a site which is or was owned by the reporting jurisdiction, and has been sold, leased, or otherwise disposed of during the reporting year.

PGCC 3-20-24

Jurisdiction Pacific Grove Note: "+" indicates an optional field Reporting Period 2023
(Jan. 1 - Dec.
31)
Cells in grey contain auto-calculation
formulas
Designation Size Notes
1 2 3 4 5 6 7
APN Street Address/Intersection Existing Use Number of
Units
Surplus
Designation
Parcel Size (in
acres) Notes
NOTE: This table must contain an invenory of ALL
surplus/excess lands the reporting jurisdiction owns
Summary Row: Start Data Entry Below
Parcel Identifier

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Table H
Locally Owned Surplus Sites
For Monterey County jurisdictions, please format the APN's as follows:999-999-999-999 PGCC 3-20-24

Jurisdiction Pacific Grove ANNUAL ELEMENT PROGRESS REPORT Reporting Period 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 12/31/2015 - 12/31/2023
Project Type Date
2 3
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Unit Category
(SH - Student Housing) Date Very Low- Income
Deed Restricted
Very Low- Income
Non Deed
Restricted
Low- Income
Deed Restricted
Low- Income
Non Deed
Restricted
Moderate- Income
Deed Restricted
Moderate- Income
Non Deed
Restricted
Above
ModerateIncome
Summary Row: Start Data Entry Below
Note
Cells in g
Table J
Student housing development for lower income students for which was granted a density bonus pursuant to subparagraph (F) of paragraph (1) of subdivision (b) of Section 65915 Project Identifier Units (Beds/Student Capacity) Approved 1 4
NOTE: STUDENT HOUSING WITH DENSITY BONUS ONLY. This
table only needs to be completed if there were student housing projects WITH a density bonus approved pursuant to
Government Code65915(b)(1)(F)
Annual Progress Report January 2020
PGCC 3-20-24

Jurisdiction Pacific Grove ANNUAL ELEMENT PROGRESS REPORT Reporting Period 2023 (Jan. 1 - Dec. 31)
Planning Period 5th Cycle 12/31/2015 - 12/31/2023
No Does the Jurisdiction have a local tenant preference policy? If the jurisdiction has a local tenant preference policy, provide a link to the jurisdiction's webpage on their internet website containing authorizing local ordinance and supporting materials.

Notes
Table K
Tenent Preference Policy
Local governments are required to inform HCD about any local tenant preference ordinance the local government maintains when the jurisdiction submits their annual progress report on housing approvals and production, per Government Code 7061 (SB 649, 2022, Cortese). Effective January 1, 2023, local governments adopting a tenant preference are required to create a webpage on their internet website containing authorizing local ordinance and supporting materials, no more than 90 days after the ordinance becomes operational.

PGCC 3-20-24

Jurisdiction Pacific Grove
Reporting Year 2023 (Jan. 1 - Dec. 31)
Total Award Amount Total award amount is auto-populated based on amounts entered in rows 15-26.

Task $ Amount Awarded $ Cumulative Reimbursement
Requested
Other
Funding Notes
Housing Element Outreach and
Report $63,222.50 $63,222.50 Local General
Fund
CEQA for Housing Element $1,777.50 $1,777.50 REAP
Summary of entitlements, building permits, and certificates of occupancy (auto-populated from Table A2) Current Year
Deed Restricted 0
Non-Deed Restricted 12
Deed Restricted 0
Non-Deed Restricted 15
Deed Restricted 0
Non-Deed Restricted 15
14 56
Current Year
Deed Restricted 0
Non-Deed Restricted 9
Deed Restricted 0
Non-Deed Restricted 12
Deed Restricted 0
Non-Deed Restricted 13
4 38
Current Year
Deed Restricted 0
Non-Deed Restricted 10
Deed Restricted 0
Non-Deed Restricted 11
Deed Restricted 0
Non-Deed Restricted 8
2 31
Moderate
Above Moderate
Total Units
Completed Entitlement Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Above Moderate
Total Units
Building Permits Issued by Affordability Summary
Income Level
Very Low
Low
Total Units
Certificate of Occupancy Issued by Affordability Summary Income Level
Very Low
Low
Moderate
Above Moderate

ANNUAL ELEMENT PROGRESS REPORT
Local Early Action Planning (LEAP) Reporting
(CCR Title 25 §6202)
Please update the status of the proposed uses listed in the entity’s application for funding and the corresponding impact on housing within the region or jurisdiction, as applicable, categorized based on the eligible uses specified in Section 50515.02 or 50515.03, as applicable.
$ 65,000.00
Task Status
Completed
In Progress
PGCC 3-20-24

Agenda No. 8 B

CITY OF PACIFIC GROVE
300 Forest A venue, Pacific G rove, California 93950
TO : Honorable Mayor and Members of the City Council
FRO M: Aaron Campbell, Senior Planner
MEETIN G D A TE: March 20, 2024
SU BJECT: 2023 Draft General Plan Annual Progress Report CEQ A : Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

RECO MMEN D A TIO N
Receive the 2023 Draft General Plan Annual Progress Report required by the California Office of Planning and Research (OPR).

D ISCU SSIO N
Government Code Section 65400 and 65700 mandates that cities and 58 counties submit an annual progress report (APR) on the status of their General Plan and any progress on its implementation to their legislative bodies. Annual Progress Reports (APRs) must be presented to the local legislative body for its review and acceptance. After review and acceptance, a copy of the APR is required to be filed with the Governor's Office of Planning and Research.

The attached Draft APR is prepared with 2023 data to comply with statutory requirements. Note that the City's 1994 General Plan has not been comprehensively updated other than the required Housing Element updates and minor amendment in previous years. Although separate from the general plan amendment process described in the attached APR, it is important to note that the City was heavily engaged in the Local Coastal Program (LCP) update and certification between 2014-2020, which is directly related to land use planning within the Coastal Zone.

As indicated in the report, changes affecting General Plan implementation include:

1. City Council authorization to amendment the Professional Services Agreement for the 6th Cycle Housing Element update to include:

1. Zoning Ordinance Amendments

2. Land Use Element Consistency Updates

3. Health and Safety Elements Consistency Updates

4. Preparation of a programmatic Environmental Impact Report

2. Zoning text amendments to Pacific Grove Municipal Code (PGMC) 23.80 Accessory Dwelling Unit to align with state regulations (AB 2221 & SB 897).

3. Adoption of PGMC 23.92 Cannabis Businesses complying with SB 1186 (Medicinal Cannabis Patients' Right of Access Act) and 2022 Pacific Grove Voter Initiative M authorizing the amendment of the Municipal Code to allow a single retail location for medicinal or recreational cannabis.

O PTIO N S
N/A - This is information only.

Report was provided to Planning Commission on March 14, 2024.

FIN A N CIA L IMPA CT:

None.

FO CU SED PRIO RITY A REA : Not Applicable.

A ttachments
2023 GP APR
PGCC 3-20-24

2023 General Plan Annual Progress Report for the
City of Pacific Grove, a Charter City
I. Introduction
Government Code Section 65400 mandates that certain cities and all 58 counties submit an annual progress report (APR) on the status of the General Plan and progress on its implementation to the Governor’s Office of Planning and Research (OPR) and the Department of Housing and Community Development (HCD) by April 1 of each year. This document meets this requirement for the City of Pacific Grove. The 2023 General Plan Annual Progress Report will be presented to the Pacific Grove City Council on March 6, 2024 and will be submitted to the State Housing and Community Development Dept. (HDC) on or before April 1, 2024.

II. 1994 General Plan
The City Council of the City of Pacific Grove adopted Resolution 6423 on October 5, 1994, adopting the General Plan (Plan) and associated maps and figures. This Plan superseded the City’s previous 1973 General Plan and incorporated as its Coastal Land Use Element, the certified 1989 Land Use Plan now supplanted by the March 11, 2020 certified Local Coastal Program.

The City of Pacific Grove has not undertaken a comprehensive update to any elements of its 1994 General Plan other than its Housing Element (HE) which was adopted in March 2016 for the effective years 2015-2023. The City is currently updating the Housing Element and anticipates adoption in 2024 for an element which runs through 2031. The City is also currently selecting a consultant to conduct a focused update of the General Plan which is anticipated to be completed in 2026.

III. Housing Element APR
The last cyclical update to the Housing Element (HE) occurred in 2016. The City is in the process of updating the Housing Element as required by California Government Code Section 65581. The 2023 HE APR will be submitted separately to HCD.

IV. Compliance with OPR’s 2017 General Plan Guidelines
The City’s 1994 General Plan contains the required elements per the OPR’s 2017 Guidelines and California Government Code Section 65302 (the City’s Element title is listed in parentheses after the mandated chapter title):
• Land Use
• Circulation (Transportation)
• Housing
• Conservation (Natural Resources)
• Open Space (Natural Resources)
• Noise (Health and Safety)
• Safety Element (Health and Safety)
PGCC 3-20-24

The City also has a certified LCP which contains a Land Use Plan (LUP). The LUP constitutes the Coastal Land Use Element of the General Plan.

In the 1980s and 1990s when the City’s General Plan was being drafted, reviewed, and adopted, there were no requirements for the consideration of disadvantaged communities (environmental justice), consultation with Native American tribes (SB 18), or collaboration with military facilities. The City of Pacific Grove is bounded to the south and east by the U.S. Army Presidio of Monterey, portions of which contain archaeologically sensitive areas. Since 1994, the City has worked very closely with our military neighbors and, even more so, with the Ohlone Costanoan-Esselen Nation (OCEN) and Esselen Tribe of Monterey County (ETMC) to ensure that development does not contradict the policies and goals of these important stakeholders. The City conducts regular quarterly meetings for tribal consultation.

Even under today’s rigorous mandates, Pacific Grove does not meet the definition of “disadvantaged community” (Health & Safety Code, Section 39711) that would trigger the preparation of an Environmental Justice Element.

Given the age of the Plan, there are other inconsistencies with current OPR Guidelines which will be addressed, as needed, as we move forward with a focused update of the 1994 General Plan to support the Housing Element Update (including the Land Use, Safety and Transportation elements).

V. Land Use Priorities
i. Housing - With the passage of additional bills at the State level mandating the production of housing for all income levels, the City has updated it’s ADU Ordinance in accordance with the new State laws passed at the start of 2023. The revised ordinance was adopted by the City Council on August 16, 2023. The City is open to working with partners on the development of in-fill affordable projects in an effort to meet our Regional Housing Needs Assessment (RHNA) numbers.

The City is in the process of completing an update to the Housing Element with adoption of the updated element projected for December 2024. ii. Water - The Monterey Peninsula has experienced a “regulatory drought” for the past 28+ years which has heavily impacted development. The State Water Resources Control Board has limited the issuance of new water meters through a cease and desist order levied on the area’s water provider. Although the City is geographically small and development is constrained by other factors, the water meter issue has effectively resulted in a moratorium on large new in-fill projects where a water entitlement did not already exist. As a result of a number of recent water recycling and conservation activities, the State has allocated some water for purchase in the City and a new downtown hotel, and several smaller residential projects, including many accessory dwelling units are moving forward.

VI. Adjusted Goals, Policies, Objectives
Given the built-out nature of the City and relatively little room for expansion, the PGCC 3-20-24

majority of development in the future will be in-fill in nature. The City is undertaking a review of the policies in the Land Use Element that may be ripe for reconsideration within the context of the State’s housing crisis and looking at rezoning portions of the town in order to meet the RHNA goals. Additionally, the City will be implementing Objective Development & Design Standards (ODDS) through its General Plan Update.

VII. Studies and Activities Intended to Advance the Implementation of the GP.

On December 20, 2023, City Council authorized the mayor to execute an amendment to the Professional Services Agreement for the 6th Cycle Housing Element update to include Zoning Ordinance Amendments, Land Use Element Consistency Updates, Health and Safety Elements Consistency Updates, and the preparation of a programmatic Environmental Impact Report.

The majority of the development in Pacific Grove consists of minor alterations and additions to existing buildings, single-family residential development, ADUs, minor commercial tenant improvements. However, since January 1, 2023, the following large commercial projects have been approved, are in the application review process, or have commenced construction:
*AP – Architectural Permit
**UP – Use Permit
***CDP – Coastal Development Permit
VIII. Additional Content
i. On the November 1, City Council adopted PGMC 23.92 Cannabis Businesses complying with SB 1186 (Medicinal Cannabis Patients' Right of Access Act) and the Pacific Grove 2022 Voter Initiative M authorizing the amendment of the Municipal Code to allow a single retail location for medicinal or recreational cannabis.
ii. Pacific Grove fire services are provided by contract through the City of Monterey. The Monterey City Council approved funding for Monterey Fire to prepare a Community Wildfire Protection Plan in coordination with the Cities of Monterey, Carmel-by-the-Sea, and Pacific Grove. The Community Wildfire Protection Plan was completed in November of 2023 and will help to inform the 2024 amendments to the Health and Safety Element of the General Plan.

Project Name / Description Location Permit Type / CEQA Status Pacific Grove Hotel
(102 room hotel)
(formerly Hotel Durell)
(demo and new construction)
157 Grand Ave. AP*-UP**
Amendment
/ previously-certified
EIR
Building permits have
been issued. Projected
completion: end of
year 2026.

American Tin Cannery (ATC)
Hotel & Commercial
Project/225 room hotel and
retail (demo and new
construction)
109/125 Ocean
View Blvd.

AP-UP-CDP*** / EIR EIR certified and
project approved by the
City Council. Project
currently on appeal to
the California Coastal
Commission.

PGCC 3-20-24

Agenda No. 8 C

CITY OF PACIFIC GROVE
300 Forest A venue, Pacific G rove, California 93950
TO : Honorable Mayor and Members of the City Council
FRO M: Lori Frati, Finance Manager
MEETIN G D A TE: March 20, 2024
SU BJECT: Core Revenue Report for February
CEQ A : Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

RECO MMEN D A TIO N

1. Receive the report.

2. Alternatively, discuss and take other action related to this item.

D ISCU SSIO N
The City of Pacific Grove's General Fund revenues are primarily derived from Property Tax, Transient Occupancy Tax and Sales and Use Tax revenues. In the Fiscal Year 23-24 Approved Budget, these three revenue sources were estimated to generate $22 million dollars.

These revenues account for approximately 70% of the General Fund's ongoing revenues. Details on the budgeted amounts and revenues to date are included in Attachment 1.

O PTIO N S
N/A - This is information only.

FIN A N CIA L IMPA CT:

There is no fiscal impact associated with receiving this report.

FO CU SED PRIO RITY A REA : Not Applicable.

A ttachments
Core Revenue Report
PGCC 3-20-24

Core Revenue Report
Fiscal Year 2023/24 – February 2024
The following tables include the FY23/24 budget and year to date revenues. The receipts represent funds received to date.

PROPERTY TAX
Property Tax is the first largest source of the General Fund revenue. The City typically receives property tax payments in December, April, and June. The following table presents Fiscal Year 2023/24 budget, and revenues received to date.

Property Tax Amended Budget YTD Receipts % of Amended Budget FY23/24 9,806,000 5,521,808 56%

TRANSIENT OCCUPANCY TAX (TOT)
Transient Occupancy Tax (TOT) is the General Fund’s second-largest source of revenue which the City receives on a monthly basis. The following table presents Fiscal Year 2023/24 budget and revenues received to date.

Transient Occupancy Tax Amended Budget YTD Receipts % of Amended Budget FY23/24 6,463,000 4,113,298 64%
The City receives transient occupancy tax in the month following the stay. The revenues received in February are for the January lodging period.

The following table shows a monthly breakdown of TOT revenues when compared to the same month last year.

Lodging Period 2021/22 2022/23 2023/24 Net Difference
July 673,475 797,756 834,401 36,645
August 730,578 818,939 795,551 (23,388)
September 578,129 639,644 671,498 31,854
October 475,290 589,714 640,567 50,853
November 431,862 411,136 433,937 22,801
December 378,655 371,160 366,055 (5,102)
January 314,248 370,713 371,289 576
February 412,711 336,276 - -
March 476,041 446,634 - -
April 568,275 574,513 - -
May 612,496 623,891 - -
June 621,212 573,141 - -
Total 6,272,972 6,553,517 4,113,298 114,239
February revenues are expected to be received in late March as the State pays the City one month in arrears.

PGCC 3-20-24

SALES AND USE TAX
Sales and Use tax are the third largest source of the City’s General Fund revenues. The City receives a 1% Bradley Burns Tax and a 1% Measure U Transactions and Use Tax.

The Fiscal Year 23/24 Adopted Budget reflects the addition of Measure A revenues, a 0.50% Transactions and Use Tax. This tax became effective on October 1, 2022. Measure A funds have been included in FY 23/24 projections.

The following table presents the Fiscal Year 23/24 budget and revenues received to date.

Sales and Use Tax Amended Budget YTD Receipts % of Amended Budget FY23/24 6,039,000 3,080,265 51%
The following table presents Fiscal Year 2023/24 revenues received to date.

Remittance Period 2021/22 2022/23 2023/24 Net Difference July Advance 303,144 350,801 464,029 133,228
August Advance 507,200 364,694 444,973 80,009
September True-up 287,224 475,273 690,001 214,728
October Advance 311,118 411,967 411,284 (683)
November Advance 324,181 424,467 499,859 75,392
December True-up 479,810 658,665 570,119 (88,546)
January Advance 260,937 368,119 - -
February Advance 316,738 384,955 - -
March True-up 471,617 621,062 - -
April Advance 329,326 468,572 - -
May Advance 436,035 498,977 - -
June True-Up 513,452 556,703 - -
Total 4,540,782 5,584,256 3,080,265 414,128
January 2024 payments are anticipated to be received in late March as the State pays the City two months in arrears
PGCC 3-20-24

Agenda No. 8 D

CITY OF PACIFIC GROVE
300 Forest A venue, Pacific G rove, California 93950
TO : Honorable Mayor and Members of the City Council
FRO M: James Minshew, Management Analyst
MEETIN G D A TE: March 20, 2024
SU BJECT: February 2024 Check Register.

CEQ A : Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

RECO MMEN D A TIO N

1. Receive the Check Register.

2. Alternatively, discuss and take other action related to this item.

D ISCU SSIO N
The check register is a detailed account of monthly expenditures. It provides budgetary insight and promotes transparency. It is an excellent counterpart to the City's monthly Core Revenue Report; and is a practice followed by many other local jurisdictions.

The check register is produced from the City's financial system. The report groups the checks by the respective city fund and vendor. The check register includes the check number, the check issue date, the name of the vendor, and a description of the purchase and the amount of the check.

Attached is the check register report for February 2024. The monthly total is provided on the last page of the report. Please note that within this check register there are multiple checks listed with "v" for void. There was an issue with printing a batch of checks and new checks had to be reissued.

O PTIO N S
N/A - This is informational only.

FIN A N CIA L IMPA CT:

There is no fiscal impact. This is informational only.

FO CU SED PRIO RITY A REA : Not Applicable.

A ttachments
February 2024 Check Register
PGCC 3-20-24

SUPERION PAGE NUMBER: 1
DATE: 03/08/2024 CITY OF PACIFIC GROVE ACCTPA21
TIME: 16:25:28 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.trans_date between '20240201 00:00:00.000' and '20240229 00:00:00.000' ACCOUNTING PERIOD: 9/24
FUND - 01 - GENERAL FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 103211 V 07/08/22 1877 NATIVIDAD MEDICAL C 01 304 BLOOD DRAWS 0.00 -124.00 101 108090 V 01/04/24 669 CPOA 301 5261 DEPARTMENT MBRSHP 0.00 -750.00 101 108090 V 01/04/24 669 CPOA 301 5261 PROFESSIONAL MBRSHP 0.00 -100.00 TOTAL CHECK 0.00 -850.00
101 108276 02/02/24 8890 4LEAF 201 5201 BUILDING DEPARTMENT 0.00 58,091.76 101 108277 02/02/24 4458 A TO Z RENTAL CENTE 121 5236 EQUIPMENT RENTAL 0.00 749.46 101 108278 02/02/24 10212 AARON CAMPBELL 201 5261 APA PROF MEMBERSHIP 0.00 198.75 101 108279 02/02/24 6155 EDWARD HERD & RODNE 503 5223 MUNI FENCE & GATE R 0.00 1,470.00 101 108280 02/02/24 3970 ALHAMBRA & SIERRA S 421 5201 WATER SERVICE 0.00 24.94 101 108280 02/02/24 3970 ALHAMBRA & SIERRA S 351 5291 WATER SERVICE 0.00 146.78 TOTAL CHECK 0.00 171.72
101 108281 02/02/24 4965 ALVAREZ TECHNOLOGY 133 5201 PARTIAL-AFHRS SUPPO 0.00 2,695.35 101 108281 02/02/24 4965 ALVAREZ TECHNOLOGY 133 5201 AFTER HOURS SUPPORT 0.00 2,640.00 101 108281 02/02/24 4965 ALVAREZ TECHNOLOGY 133 5201 AFTER HOURS SUPPORT 0.00 3,300.00 101 108281 02/02/24 4965 ALVAREZ TECHNOLOGY 133 5201 AFTER HOURS SUPPORT 0.00 450.00 TOTAL CHECK 0.00 9,085.35
101 108283 02/02/24 10202 ANDREW MCCUE 01 4670 RFND PNT PNS FEE -2 0.00 1,006.50 101 108284 02/02/24 10210 ANNIE ALLENBAUGH 201 5211 SHIPPING 0.00 79.73 101 108285 02/02/24 9430 ARAMARK UNIFORM & C 301 5201 DEPARTMENT LINEN SE 0.00 145.12 101 108285 02/02/24 9430 ARAMARK UNIFORM & C 301 5201 DEPARTMENT LINEN SE 0.00 145.12 101 108285 02/02/24 9430 ARAMARK UNIFORM & C 301 5201 DEPARTMENT LINEN SE 0.00 145.12 101 108285 02/02/24 9430 ARAMARK UNIFORM & C 301 5201 DEPARTMENT LINEN SE 0.00 145.12 TOTAL CHECK 0.00 580.48
101 108286 02/02/24 6154 AT&T 133 5206 LH INTRNT 0.00 106.29 101 108287 02/02/24 5363 AT&T CALNET 3 133 5212 CH GNRTR ALARM LINE 0.00 29.98 101 108288 02/02/24 8476 AT&T MOBILITY 301 5206 DEPARTMENT CELLPHON 0.00 1,834.18 101 108289 02/02/24 213 BAKER & TAYLOR COMP 401 5301 LIBRARY SUPPLIES 0.00 27.71 101 108289 02/02/24 213 BAKER & TAYLOR COMP 401 5301 LIBRARY SUPPLIES 0.00 55.22 101 108289 02/02/24 213 BAKER & TAYLOR COMP 401 5301 LIBRARY SUPPLIES 0.00 57.39 101 108289 02/02/24 213 BAKER & TAYLOR COMP 401 5301 LIBRARY SUPPLIES 0.00 -2.35 TOTAL CHECK 0.00 137.97
101 108290 02/02/24 6130 BMI 421 5261 MUSIC LICENSE 0.00 435.00 101 108291 02/02/24 7687 BOB MURRAY & ASSOCI 121 5237 CM EXECUTIVE RECRUI 0.00 7,333.14 101 108292 02/02/24 365 BSN SPORTS LLC 421 5361 SPORTS PROGRAM EQUI 0.00 1,323.69 PGCC 3-20-24

SUPERION PAGE NUMBER: 2
DATE: 03/08/2024 CITY OF PACIFIC GROVE ACCTPA21
TIME: 16:25:28 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.trans_date between '20240201 00:00:00.000' and '20240229 00:00:00.000' ACCOUNTING PERIOD: 9/24
FUND - 01 - GENERAL FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 108293 02/02/24 6329 BURKE, WILLIAMS & S 111 5203 CITY ATTORNEY SERVI 0.00 36,979.00 101 108294 02/02/24 402 CA DEPT OF JUSTICE 121 5201 CRIMINAL BCKGRND CH 0.00 606.00 101 108294 02/02/24 402 CA DEPT OF JUSTICE 121 5201 CRIMINAL BCKGRND CH 0.00 128.00 101 108294 02/02/24 402 CA DEPT OF JUSTICE 121 5201 CRIMINAL BCKGRND CH 0.00 109.00 TOTAL CHECK 0.00 843.00
101 108296 02/02/24 1040 CENGAGE LEARNING/GA 503 5227 UNIT 26 0.00 88.89 101 108296 02/02/24 1040 CENGAGE LEARNING/GA 505 5227 UNIT 26 0.00 88.90 101 108296 V 02/02/24 1040 CENGAGE LEARNING/GA 505 5227 UNIT 26 0.00 -88.90 101 108296 V 02/02/24 1040 CENGAGE LEARNING/GA 503 5227 UNIT 26 0.00 -88.89 TOTAL CHECK 0.00 0.00
101 108297 02/02/24 10203 CHRISTIE MONSON 01 4670 RFND GW PRK FEE -25 0.00 30.75 101 108298 02/02/24 9649 CLEARGOV 131 5201 FISCAL TRANSPARENCY 0.00 6,950.00 101 108300 02/02/24 5198 CODE PUBLISHING, IN 101 5261 NEW PAGES-WEB UPDAT 0.00 147.00 101 108301 02/02/24 5171 COMCAST 133 5206 REC 4972 0.00 97.02 101 108301 02/02/24 5171 COMCAST 133 5206 CH INT 85844 0.00 153.23 101 108301 02/02/24 5171 COMCAST 133 5206 PD INTRNT 387836 0.00 311.96 101 108301 02/02/24 5171 COMCAST 133 5206 CH TV 39031 0.00 14.08 101 108301 02/02/24 5171 COMCAST 133 5206 PW INTRNT 194117 0.00 238.75 TOTAL CHECK 0.00 815.04
101 108302 02/02/24 622 CHOMP 301 5201 HLTH SVS - RQ122958 0.00 27.00 101 108303 02/02/24 9284 ARCPOINT LABS OF MO 121 5201 DOT COMPLIANCE PRGR 0.00 1,200.00 101 108304 02/02/24 649 CPS HR CONSULTING 121 5201 BILINGUAL SKILLS TE 0.00 444.50 101 108304 02/02/24 649 CPS HR CONSULTING 121 5201 SKILL TESTING 0.00 25.00 101 108304 02/02/24 649 CPS HR CONSULTING 301 5201 PRE-EMPLOY TEST 0.00 799.25 TOTAL CHECK 0.00 1,268.75
101 108305 02/02/24 779 DEMCO 401 5301 LIBRARY SUPPLIES 0.00 112.38 101 108306 02/02/24 792 DFM ASSOCIATES 121 5303 2024 ELECTIONS CODE 0.00 76.48 101 108307 02/02/24 819 DOCTORS ON DUTY MED 301 5291 EMPLOYEE OUTPATIENT 0.00 347.00 101 108309 02/02/24 926 EWING IRRIGATION PR 503 5322 PW TOOLS 0.00 120.52 101 108310 02/02/24 952 FEDERAL EXPRESS COR 301 5211 SHIPPING FOR PD 0.00 46.35 101 108311 02/02/24 982 FIRST ALARM INC. 301 5201 ALARM SERVICES 0.00 143.73 101 108312 02/02/24 8446 FITZGERALD BROWN 301 5215 MILEAGE TASER TRNG 0.00 57.62 101 108313 02/02/24 10201 SAOIRSE FOLSOM 421 4469 RFND ZILI CHESS ACD 0.00 180.00 101 108314 02/02/24 7884 GARDAWORLD 131 5202 DEC 2023 0.00 49.59 PGCC 3-20-24

SUPERION PAGE NUMBER: 3
DATE: 03/08/2024 CITY OF PACIFIC GROVE ACCTPA21
TIME: 16:25:28 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.trans_date between '20240201 00:00:00.000' and '20240229 00:00:00.000' ACCOUNTING PERIOD: 9/24
FUND - 01 - GENERAL FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 101 108316 02/02/24 9860 GOOD CITY COMPANY 121 5202 CITY-WIDE WILDLIFE 0.00 1,755.00 101 108316 02/02/24 9860 GOOD CITY COMPANY 121 5202 CITY-WIDE WILDLIFE 0.00 1,901.25 TOTAL CHECK 0.00 3,656.25
101 108317 02/02/24 1105 GRANITE ROCK COMPAN 505 5331 MORTAR 0.00 121.97 101 108317 02/02/24 1105 GRANITE ROCK COMPAN 505 5331 MATERIALS 0.00 376.37 101 108317 02/02/24 1105 GRANITE ROCK COMPAN 505 5331 DRAIN ROCK 0.00 497.24 TOTAL CHECK 0.00 995.58
101 108318 02/02/24 4321 HOME DEPOT CREDIT S 503 5223 BATTERY 0.00 304.81 101 108318 02/02/24 4321 HOME DEPOT CREDIT S 503 5322 DRAIN AUGER 0.00 293.88 101 108318 02/02/24 4321 HOME DEPOT CREDIT S 503 5223 MUNI WATER HEATER 0.00 228.33 101 108318 02/02/24 4321 HOME DEPOT CREDIT S 503 5291 LATE FEES 0.00 53.55 101 108318 02/02/24 4321 HOME DEPOT CREDIT S 503 5227 B&G MECH STOCK 0.00 324.47 TOTAL CHECK 0.00 1,205.04
101 108319 02/02/24 10209 I & P BROTHERS LLC 01 4401 RFND PLAN PRMT NOT 0.00 8,601.85 101 108320 02/02/24 9848 INTEGRAL CONSULTING 201 5209 12-15-22 TO 6-30-24 0.00 11,003.75 101 108321 02/02/24 7433 IPS GROUP, INC 301 5224 METER MAINTENANCE 0.00 1,198.90 101 108321 02/02/24 7433 IPS GROUP, INC 301 5224 METER MAINTENANCE 0.00 1,390.05 101 108321 02/02/24 7433 IPS GROUP, INC 301 5224 METER MAINTENANCE 0.00 2,500.00 101 108321 02/02/24 7433 IPS GROUP, INC 301 5213 METER BANK FEES 0.00 86.91 TOTAL CHECK 0.00 5,175.86
101 108322 02/02/24 8343 JENNIFER LYNN FUGIT 301 5215 M&I PERDIEM-CAPEANU 0.00 335.00 101 108324 02/02/24 9739 JUSTIN SUE 301 5215 M&I & MILES-TRAININ 0.00 359.80 101 108324 V 02/02/24 9739 JUSTIN SUE 301 5215 M&I & MILES-TRAININ 0.00 -359.80 TOTAL CHECK 0.00 0.00
101 108325 V 02/02/24 10214 KARLA STRADLEY 131 5215 ACCOUNTING TRAINING 0.00 -510.40 101 108325 02/02/24 10214 KARLA STRADLEY 131 5215 ACCOUNTING TRAINING 0.00 510.40 TOTAL CHECK 0.00 0.00
101 108326 V 02/02/24 4367 KELLY MOORE PAINT C 505 5309 LACQUER THINNER 0.00 -130.00 101 108326 02/02/24 4367 KELLY MOORE PAINT C 505 5309 LACQUER THINNER 0.00 130.00 TOTAL CHECK 0.00 0.00
101 108327 02/02/24 3521 KIMBALL MIDWEST 502 5309 MECH STOCK 0.00 57.68 101 108327 02/02/24 3521 KIMBALL MIDWEST 503 5223 CLUBHOUSE 0.00 61.44 101 108327 02/02/24 3521 KIMBALL MIDWEST 503 5223 MEMORIAL BENCHES 0.00 101.60 101 108327 02/02/24 3521 KIMBALL MIDWEST 502 5309 MECH STOCK 0.00 198.35 101 108327 02/02/24 3521 KIMBALL MIDWEST 502 5309 MECH STOCK 0.00 40.42 101 108327 02/02/24 3521 KIMBALL MIDWEST 503 5223 CLUBHOUSE GATE 0.00 41.35 101 108327 02/02/24 3521 KIMBALL MIDWEST 502 5309 MECH STOCK 0.00 550.58 101 108327 V 02/02/24 3521 KIMBALL MIDWEST 502 5309 MECH STOCK 0.00 -550.58 101 108327 V 02/02/24 3521 KIMBALL MIDWEST 502 5309 MECH STOCK 0.00 -198.35 101 108327 V 02/02/24 3521 KIMBALL MIDWEST 503 5223 CLUBHOUSE 0.00 -61.44 101 108327 V 02/02/24 3521 KIMBALL MIDWEST 503 5223 CLUBHOUSE GATE 0.00 -41.35 PGCC 3-20-24