Pacific Grove City Council
May 15, 2024

Post Office Box 167 • Pacific Grove, CA 93950 • 831-373-3304 • pacificgrove.org

4. Video Promotions
a. This spring and summer, the HID has approved updated videography for establishments who have recently undergone significant renovations to create a new video campaign. b. The new video campaign will be used for in-flight marketing in partnership with Monterey Regional Airport airlines, as well as in-airport video screens and marketing banners.

5. Promotional Brochures
a. In January 2024, our tourist guide was updated, slightly re-designed and published 34,000 copies to distribute throughout the year.
b. Printed materials are still frequently requested by travel partners; however, our Guide to Pacific Grove is also published on our website as a digital flipbook so we can also utilize QR codes in all of our marketing to point toward it. c. Again this year our Tourist Information Center, as well as a special feature on Pacific Grove’s Magic Carpet, has been added to the Central Coast Tourism Council’s map/brochure, gaining additional visibility.

6. Distribution Services
a. The HID funded the distribution of the tourist guide to key locations in the County as well as San Jose airport.
b. Certified Folder Display Services is a company that specializes in delivery of brochures in California. The company distributes the guide on behalf of the HID. We also utilize storage space in Certified Folder’s unit to keep our fees down.

Key Goals for 2024 – 2025

1. Educate and support local innkeepers in developing stronger relationships with SeeMonterey. It is critical to take advantage of the services and elevation of PG-owned strategic marketing offered by the SeeMonterey, to which our properties are now contributing a larger portion of their self-assessment.

2. Continue to collaborate with internationally recognized organizations that benefit Pacific Grove such as Asilomar Conference Grounds, CourseCo Inc., Pebble Beach Co., the Monterey Bay Aquarium, WeatherTech Raceway Laguna Seca and others.

3. Promote Pacific Grove during major events in the area such as the AT&T Pebble Beach Pro-Am, Monterey Jazz Festival, Car Week, WeatherTech Raceway Laguna Seca event series, US Open, Monterey Bay Half Marathon, and at our one and only professional ball club - Monterey Bay Football Club.

4. Subsidize marketing opportunities that may not be affordable to small innkeepers.

5. Research and evaluate additional Canadian travel marketing opportunities.

6. Introduce new local’s insider destination exploration videos on a variety of social media channels, including additional paid content.

7. Consider curated influencer stays, to highlight how to be a compassionate visitor to our destination.

8. The Chamber continues converting all possible messages and images to reflect the new branding completed in April 2020. Since our new Chamber/Destination website rolled out in the summer of 2022, we continue to build in, “Book Direct” messaging.

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Post Office Box 167 • Pacific Grove, CA 93950 • 831-373-3304 • pacificgrove.org

9. Research & Develop a Lodging Quality Assurance (LQA) Program to ensure our lodging partners are provided with information and tools to consistently improve lodging standards, and that visitors to Pacific Grove always experience the finest in accommodations.

10. Develop a Certified Vendor Program to assist the area’s lodging partners on reaching higher LQA ratings. The program would educate vendors on the LQA rating system so they can assist property owners with purchasing high quality products that correspond with inspection qualifications.

11. Evaluate and consider supporting new opportunities that will benefit the lodging establishments.

Reserve
Typically, the HID maintains a reserve of one year of operation. This is mainly due to the lease of the tourist center. In FY 24/25, the HID plans to implement a new policy indicating a specific percentage (such as 20%) in annual reserves each FY.

In the unlikely event that the HID is dissolved, the center will remain operational for as long as possible until an alternative funding source is created.

Forecasted Expenses Through June 30, 2024
Marketing Opportunities $ 12,000
Marketing Support Events $ 2,000
Online Marketing $ 10,000
Print Media $ 8,000
Promotion and Signage $ 3,000
Visitor Center Lease $ 17,600
Visitor Center Operation $ 4,000
Visitor Center Staffing $ 20,000
Misc. Expenses $ 2,000
Due to Council agenda deadlines, this report was submitted by March 1, 2024, as requested by the City.

The Pacific Grove Chamber of Commerce is confident that travel sentiment has turned a corner; however, we are cautiously optimistic that we’ll see strong occupancy numbers amidst a Presidential election year, when visitors are traditionally timid in advanced planning. Adjustments will be made accordingly if/when needed.

Respectfully submitted by,
Jenny MacMurdo
HID Administrator
President/CEO Pacific Grove Chamber of Commerce
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PG Hospitality Improvement District
Balance Sheet
As of July 1, 2023
Cash Basis Thursday, February 29, 2024 03:51 PM GMT-08:00 1/1 TOTAL
ASSETS
Current Assets
Bank Accounts
Mechanics Bank 75,452.65
Total Bank Accounts $75,452.65
Total Current Assets $75,452.65
TOTAL ASSETS $75,452.65

LIABILITIES AND EQUITY
Liabilities
Total Liabilities
Equity
C/Fwd from Prior Year -280,000.00
Retained Earnings 356,002.13
Net Income -549.48
Total Equity $75,452.65
TOTAL LIABILITIES AND EQUITY $75,452.65
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PG Hospitality Improvement District
Balance Sheet
As of February 29, 2024
Cash Basis Thursday, February 29, 2024 03:48 PM GMT-08:00 1/1 TOTAL
ASSETS
Current Assets
Bank Accounts
Mechanics Bank 101,985.09
Total Bank Accounts $101,985.09
Total Current Assets $101,985.09
TOTAL ASSETS $101,985.09

LIABILITIES AND EQUITY
Liabilities
Total Liabilities
Equity
C/Fwd from Prior Year -300,000.00
Retained Earnings 356,002.13
Net Income 45,982.96
Total Equity $101,985.09
TOTAL LIABILITIES AND EQUITY $101,985.09
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Actual Budget Remaining
Income
Carried Fwd Prior Year 20,000.00 20,000.00 0.00
Income 187,219.92 270,000.00 82,780.08
Total Income $ 207,219.92 $ 290,000.00 $ 82,780.08
Expenses
Bookkeeping 1,600.00 4,800.00 3,200.00
Marketing/Advertising 0.00 0.00 0.00
Marketing Opportunities 18,645.68 32,000.00 13,354.32
Marketing Support Events 8,016.38 10,000.00 1,983.62
Online Marketing 524.99 42,000.00 41,475.01
Print Media 12,656.91 20,000.00 7,343.09
Promotions and signage 5,316.94 12,000.00 6,683.06
Research, Support & Development 11,295.00 16,000.00 4,705.00 Total Marketing/Advertising $ 56,455.90 $ 132,000.00 $ 75,544.10 Miscellaneous Expense 0.00 4,680.00 4,680.00
Visitor Center 0.00 0.00 0.00
Lease 27,235.17 42,200.00 14,964.83
Lease Insurance 1,929.22 1,700.00 -229.22
Lease Real Estate Tax 4,281.66 4,220.00 -61.66
Operating Expense 0.00 0.00 0.00
Landscaping 6,775.92 2,400.00 -4,375.92
Operation 1,876.45 12,000.00 10,123.55
Gas and Electric 3,339.69 0.00 -3,339.69
Lighting and Flooring 130.96 0.00 -130.96
Professional Services 263.28 0.00 -263.28
Water 790.08 0.00 -790.08
Web Marketing 1,862.18 0.00 -1,862.18
Total Operation $ 8,262.64 $ 12,000.00 $ 3,737.36
Staffing/Other 55,946.45 84,000.00 28,053.55
Technology 0.00 2,000.00 2,000.00
Total Operating Expense $ 70,985.01 $ 100,400.00 $ 29,414.99 Total Visitor Center $ 104,431.06 $ 148,520.00 $ 44,088.94 Total Expenses $ 162,486.96 $ 290,000.00 $ 127,513.04
Net Operating Income $ 44,732.96 $ 0.00 -$ 44,732.96
Net Income $ 44,732.96 $ 0.00 -$ 44,732.96
PG Hospitality Improvement District
Budget vs. Actuals: Budget_FY24_P&L - FY24 P&L
July 2023 - February 2024
Total
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Thursday, Feb 29, 2024 03:46:14 PM GMT-8 - Cash Basis
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Pacific Grove Hospitality Improvement District
Profit & Loss Proposed Budget Overview
July 2024 – June 2025
Ordinary Income/Expense July 2024 – June 2025
Income
Carried Forward Prior Year $ 20,000
Projected Income 299,000
Total Operating Budget $319,000

Expenses
Bookkeeping $ 2,400
Marketing/Advertising
Marketing Opportunities 32,000
Marketing Support Events 15,000
Online/Website Marketing 25,000
Print Media 20,000
Promotion and Signage 12,000
Branding, Research & Development 53,000
Total Marketing/Advertising $157,000
Tourist Center
Lease 45,000
Lease Insurance 2,000
Real Estate Taxes 4,300
Landscaping 2,400
Operation: Utilities, Web Access 15,000
Staffing/Supplies 86,000
Technology 3,000
Total Tourist Center $157,700
Misc. Expense $ 4,300
Total Expenses $319,000
Net Income $ 0
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Pacific Grove Hospitality Improvement
Profit Loss Prev Year Comparison
July 2022 - June 2023
Cash Basis Tuesday, April 16, 2024 09:40 AM GMT-07:00 1/1 TOTAL
JUL 2022 - JUN 2023 JUL 2021 - JUN 2022 (PY)
Income
Carried Fwd Prior Year 20,000.00 0.00
Income 232,664.45 223,307.26
Miscellaneous Income 40.82 0.00
Total Income $252,705.27 $223,307.26
Expenses
Bank Service Charges 39.88 0.00
Bookkeeping 2,200.00 3,100.00
Branding 0.00 7,444.00
Dues and Subscriptions 0.00 664.98
Event Expense 5,016.55 0.00
Marketing Service 0.00 1,000.00
Marketing/Advertising 0.00 0.00
Marketing Opportunities 19,919.20 10,114.38
Marketing Support Events 23,764.20 19,313.00
Online Marketing 0.00 7,180.58
Print Media 8,701.25 7,270.39
Promotions and signage 1,350.00 4,198.93
Research, Support & Development 12,164.90 0.00
Visitor 16,069.02 2,599.00
Total Marketing/Advertising 81,968.57 50,676.28
Miscellaneous Expense 0.00 1,682.89
Value Added Promo- Restaurants 0.00 420.00
Visitor Center 0.00 0.00
Construction 235.00 347.50
Furniture and Fixtures 0.00 100.00
Lease 42,800.00 41,413.00
Lease Insurance 1,721.03 1,566.00
Lease Real Estate Tax 4,197.90 2,088.18
Operating Expense 0.00 0.00
Landscaping 2,150.00 1,200.00
Operation 8,863.11 7,965.71
Staffing/Other 73,724.28 91,701.86
Technology 120.00 1,989.62
Total Operating Expense 84,857.39 102,857.19
Total Visitor Center 133,811.32 148,371.87
Total Expenses $223,036.32 $213,360.02
NET OPERATING INCOME $29,668.95 $9,947.24
NET INCOME $29,668.95 $9,947.24
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1 CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
July 1, 2024
Christi Metzner
Pacific Grove Chamber of Commerce
584 Central Avenue
Pacific Grove, CA 93950
Dear Christi Metzner,
This letter, once signed by both parties, is intended to serve as the agreement between the City of Pacific Grove and the Pacific Grove Chamber of Commerce regarding the expenditure of Hospitality Improvement District (HID) revenues for FY 2024-25.

The HID Advisory Board recommended, and the City Council approved a program and budget of $319,000 for FY 2024-25 HID activities. City estimates HID revenues to be the 319,000. This agreement reflects the approved activities.

Agreement:

1. The City of Pacific Grove will remit the revenues resulting from HID assessments during FY 2024-25 on a quarterly basis within 30 days of the City’s due date for Transient Occupancy Tax payments from lodging establishments.

2. The Pacific Grove Chamber of Commerce will spend the transferred HID proceeds exclusively in the manner specified below:

HID Expenditure Budget for FY 2024-25
● Bookkeeping $2,400
● Staffing/Supplies 86,000
● Marketing/Advertising 157,000
● Technology 3,000
● Lease & Property Expenses (Visitor Center) 51,300
● Operating Expenses (Visitor Center) 15,000
● Landscaping 2,400
● Miscellaneous 1.900
Total $319,000
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2 The Pacific Grove Chamber of Commerce will prepare an annual report for the HID to be submitted along with the recommended program and budget for the following fiscal year. The report shall include, but not be restricted to, the following information:
● Proposed changes to district boundaries
● A report of all expenditures from the current year (amount and purpose of expenditure transaction and the budgeted activity to which the expenditure is attributable)
● A statement reconciling the balances of all bank accounts holding HID revenues to the aforementioned expenditure report.
● The amount of surplus or deficit revenues projected to be carried over from a previous fiscal year.
● The amount of any contributions to be made from sources other than district assessments.
● The activities and/or improvements, along with estimated costs, to be provided for the coming fiscal year.

4. Modifications to the spending plan reflected herein may only occur with the written approval of the Pacific Grove City Manager.

Signed:
_____________________________________ _____________________________ Matthew Mogensen, City Manager Christi Metzner, Interim CEO President Pacific Grove Chamber of Commerce
_________________________ _______________________
Date Date
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RESOLUTION NO. 24---

APPROVING THE ANNUAL REPORT AND PROGRAM OF

EXPENDITURES, ASSESSING THE LEVY AND APPOINTING AN

ADVISORY BOARD FOR THE HOSPITALITY IMPROVEMENT DISTRICT FOR FISCAL YEAR 2024-25

1. The Council conducted a public hearing to consider the levy of the proposed Fiscal Year 2023-24 assessment for the Pacific Grove Hospitality Improvement District on May 15, 2024 at 6:00 pm; and

2. The City Clerk gave notice of the public hearing by causing the resolution of intention, adopted by the City Council on April 17 2024, to be published in a newspaper of general circulation at least seven days before the public hearing; and

3. At the public hearing, the City Council heard and considered all protests against the Fiscal Year (FY) 2024-25 levy of assessments for the Pacific Grove Hospitality Improvement District, and the rules and procedures used in receiving and considering protests complied with those set forth in Streets and Highways Code sections 36524, 36525 and 36534; and

4. Said Improvement Area Law provides, at California Street and Highways Code Section 36530, that the City Council shall appoint an advisory board to make recommendations to the City Council regarding expenditure of revenues collected from District business owners, and to make recommendations regarding the method and basis of assessment levy; and

5. This council has requested the Pacific Grove Chamber of Commerce to recommend membership for the advisory board by process of the public nomination and election, and the Chamber has made recommendations that this council desires to follow.

NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE:

1. The Council determines that each of the Findings set forth above is true and correct and by this reference incorporates those Findings as an integral part of this Resolution.

2. The City hereby levies and shall collect assessments for FY 2024-25 within the Hospitality Improvement District (HID), as described in Section 6.54 of the Pacific Grove Municipal Code.

3. The assessment is currently set at $2.00 per room night for full-service lodging establishments and $1.00 per room night for all others.

Pacific Grove has no full-service hotels or bed and breakfast establishments that collect the $2.00 per room night fee

4. There is no change in the boundaries of the district as established in the prior year and set forth in Section 6.54.030 of the Pacific Grove Municipal Code.

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5. The Council approves the annual report prepared by the Advisory Board of the Pacific Grove Hospitality Improvement District.

6. The Council approves the Pacific Grove Hospitality Improvement District program for FY 2024-25, as follows:

Proposed HID Expenditure for FY 2024-25
Proposed HID Expenditure Budget FY 2024-25
Bookkeeping $2,400
Staffing/Supplies $86,000
Marketing/Advertising $157,000
Technology $3,000
Landscaping $2,400
Miscellaneous $1,900
Lease and Property Exp. (Visitor Center) $51,300
Operating Expenses (Visitor Center) $15,000
Total $319,000

7. The City Manager is authorized to approve an agreement with the Pacific Grove Chamber of Commerce to administer the program for FY 2024-25.

8. The City Manager is authorized to approve mid-year amendments to the program and agreement with the Pacific Grove Chamber of Commerce within the total amount approved for the year.

9. Pursuant to California Streets and Highways Code Section 26530, the City Council hereby appoints the following (named with their business affiliations) as the advisory board for and on behalf of the Downtown Business Improvement District:
o Fady Hannah (Lighthouse Lodge & Suites), term expires June 30, 2026 o Michael Grech (Monterey Peninsula Inn), term expires June 30, 2026 o Dawn Aronson (Asilomar Conference Grounds) continuous o Amy Hanmer-Wheeler (Four Sisters Inns – The Gosby House and Green Gables), term expires June 30, 2025
o Robert Boerner (Pacific Gardens Inn), term expires June 30, 2025

10. The advisory board hereby appointed is subject to all provisions of the Ralph M.

Brown Act, and the board hereby is directed to comply therewith.

11. This Resolution shall become effective immediately following passage and adoption thereof.

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE this 15th day of May 2024, by the following vote:

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AYES:

NOES:

ABSENT:

APPROVED:
____________________________________
BILL PEAKE, Mayor
ATTEST:
_______________________________
SANDRA KANDELL, City Clerk
APPROVED AS TO FORM:
________________________________
BRIAN A. PIERIK, City Attorney
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Agenda No. 11 B

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Lori Frati, Finance Manager
MEETING DATE: May 15, 2024
SUBJECT: Downtown Business Improvement District (BID) Program for Fiscal Year 2024-25
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION
Hold a public hearing to determine majority protest to the annual assessment were not received, adopt the resolution to approve the annual report, levy the annual assessment, approve the recommended Fiscal Year 2024-25 program, appoint the BID Advisory Board for Fiscal Year 2024-25, and authorize the City Manager to execute an agreement allowing the Pacific Grove Chamber of Commerce to administer the BID budget.

DISCUSSION
In 2000, the City established the Downtown Pacific Grove Business Improvement District (BID), appointed an advisory board, and levied assessments for the District. The assessments may be used only for the promotion, marketing and advertising of professional and retail businesses located in the district, and for general maintenance to benefit those businesses. All businesses located in the BID are assessed an amount equal to 35% of their business license tax. The assessment is collected together with the business license tax payment in July of each assessment year. Since its formation in 2000, the BID and assessments have been annually reauthorized.

At its April 17, 2024, meeting, the City Council approved a resolution of intent to levy the BID assessment for Fiscal Year (FY) 2024-25 and set a public hearing to consider the levy for May 15, 2024. California Streets and Highways Code Section 36525 provides that the District shall not be formed if written protests are received from the owners of businesses in the proposed area that will pay 50 percent or more of the assessments proposed to be levied. Staff advertised the public hearing pursuant to relevant State and Municipal Code sections. Staff has received no protest petitions as of this writing.

The District’s annual report (Attachment 1) lists the results of the election of Board Members, details revenues and expenditures for FY 2023-24, proposes a budget for FY 2024-25, and requests the levy of an assessment for FY 2024-25. No changes to BID boundaries are recommended for FY 2024-25.

City Council Resolution 07-042 (Attachment 2) outlines the requirements for re-establishing the district. The terms of the Resolution have been met as indicated by the specific points of compliance PGCC 5-15-24

set forth below:

Process for Advisory Board appointment: Per the resolution, the Chamber of Commerce facilitated a noticing of all properties in the BID and a meeting of the BID Advisory Board to fill Advisory Board seats that will expire on June 30, 2024. Results of the election from the Chamber of Commerce are included in the report with the following recommended Advisory Board for next year:

Liz Jacobs (Wild Fish Restaurant), term expires June 30, 2026 Marietta Bain (Fandango Restaurant), term expires June 30, 2026 Stephanie Loftus (The Quill), term expires June 30, 2026 Jason Bradley (Bradley Print Services & Photographic Center), term expires June 30, 2026 Alexa Sims (The Yellow Mustard Seed), term expires June 30, 2025 Kim Poulin (Pacific Grove Plaza), term expires June 30, 2025 Sherry Sands (Paul’s Drapery), term expires June 30, 2025 Contract with Chamber of Commerce for services: The City contracted with the Chamber of Commerce to administer the BID program in compliance with the plan approved by the City Council.

The attached report from the Chamber shows the expenditures for the FY 2023-24 budget.

Chamber of Commerce financial reporting: The FY 2023-24 BID report from the Chamber includes BID expenditure activity for current fiscal year to date.

All but one Board Advisory member is current on their license Proposed FY 2024-25 BID Program. The BID’s current and projected financial information, as provided by the Chamber of Commerce, is included in Attachment 1.

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The BID Advisory Board recommends the following allocation of BID assessment revenue for FY 2024-25, which is estimated to total $31,000:

Proposed BID Expenditure Budget for FY 2024-25
Administration $1,800
Advertising $6,700
Community Projects $3,000
Marketing Opportunities $9,500
Promotional and Events $10,000
Total $31,000

OPTIONS

1. Decline to adopt the Resolution.

2. Adopt a modified Resolution.

3. Provide alternative direction.

FINANCIAL IMPACT:

The City acts as the administrative pass-through to the BID. The assessed funds may only be used for BID purposes and not for any other City purpose.

FOCUSED PRIORITY AREA: Not Applicable.

Attachments
Chamber Annual Report FY23-24
Resolution 07-042
BID Program Resolution FY2024-25
BID Agreement with Chamber FY24-25
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Post Office Box 167 • Pacific Grove, CA 93950 • 831-373-3304 • pacificgrove.org March 1, 2024
To: Lori Frati - Finance Management Analyst
From: Jenny MacMurdo – Pacific Grove Chamber of Commerce Subject: Downtown Business Improvement District (BID) Report In accordance with the City's agreement with the Pacific Grove Chamber of Commerce (PGCC), I am submitting the BID annual report.

Introduction
As all businesses nationwide navigate the new normal post pandemic, there have been hopeful signs of a rebounding economy juxtaposed with the continued challenging landscape of rebuilding lost workforce. The following are a few examples of successes and challenges. • Pacific Grove sales tax reports show full rebounding; however, that is only part of complex picture. A recent voter approved sales tax increase contributed to the rise in sales tax revenues, but the cost of consumer goods and services have increased to absorb economic factors such as supply chain issues, increased cost of raw materials as well as the higher cost of payroll. So, while the sales tax report data indicates a robust rebound, exceeding pre-pandemic levels, most businesses are seeing little to no growth in their bottom line. • Employers in coastal communities, such as Pacific Grove, compete heavily for out of the directarea workforce, due to a myriad of factors including a lack of localized workforce housing, dwindling access to public transportation, and a decades long decline in high school student job seeking. This dynamic creates a challenge for employers to attract and retain talent. And while consumers are robustly venturing back out of their homes to shop and dine, businesses still struggle with consistency in their workforce. However, recent signs are pointing towards stabilization.
• Several downtown anchors such as the former Bank of America and Chase Bank buildings have been purchased, but redevelopment plans have been largely slow moving, creating the perception of vacant spaces, as well as current construction and changing of tenants. For instance, a new retail shop in the former Rockstar Dance space, Hops & Fog Brewery and Pop & Hiss are all under construction and will have openings mid-2024. The completed 520 Lighthouse building and leasing of the remaining commercial spaces, as well as the former Crema building (recently purchased with the new owners hoping to open something similar), should soon draw attention to the far end of Lighthouse Avenue. There is currently only one vacancy in the Central Avenue business district, a new donut shop opening soon and one additional vacancy at Forest Hill Plaza, and the long time vacant space next to Starbucks in Country Club Gate Plaza recently saw the opening of Jersey Mike’s Subs. Specific plans for the former, Bank of America, Chase Bank building, the front portion of the former Pier One building, and Hambrook’s Auction House are still unknown at this time.
• One sector that continued to be in high demand this year and showed overall healthy revenues was outdoor dining. Pacific Grove’s parklet program attracted visitors and locals alike to our downtown district, especially in the evenings and on weekends. • Another industry that has contributed to a rebounding, healthier economic outlook for Pacific Grove is home décor and home renovation businesses. Home sales continue to be strong, which have a positive effect on this industry sector.

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Post Office Box 167 • Pacific Grove, CA 93950 • 831-373-3304 • pacificgrove.org Election Board Members
On Wednesday, April 3, 2024, a publicly noticed BID general membership meeting will be held at the City Manager’s Conference Room at City Hall and on Zoom. In addition, a notice of the meeting will be emailed to every BID member on the City's business license list that is located within the BID boundaries. The following three Advisory Board members will be on the agenda for re-election:
• Marietta Bain (Fandango Restaurant)
• Jason Bradley (Bradley Print Services & Photographic Center) • Chair, Liz Jacobs (Wild Fish)
• Stephanie Loftus (The Quill)
The term of the above three members is two years, expiring on June 30, 2025. Once re-elected, they will re-join the following Advisory Board members:
• Sherry Sands – Paul’s Drapery
• Kim Poulin – Pacific Grove Plaza
Please note, Matthew Bosworth (Mechanics Bank) is planning to retire on April 1, 2024, so the BID Advisory Board is currently seeking a replacement for his seat, which expires on June 30, 2025.

Income/Beginning Balance
The beginning balance of the BID account on July 1, 2023 was $32,298.72. As of February 29, 2024, the BID total program income was $20,404.36.

Expenditures Report
Last year, the BID proposed a balanced expenditure program. Attached is the profit and loss budget comparison.

Since July 1, 2023, the expenditures for the BID are below:

BID Administration $1,600
Bubbly Bins, Inc. shared contract (BID portion) $1,487
Listing all BID hospitality businesses in the Tourist Guide $3,500 Trick-or-Treat (2023) $5,952
Holiday Open House (2023) $5,151
BID Logo Outreach $1,715
Web domain renewal (4yrs) $268
Travel Guide PG Promotion (Monterey Herald) $1,800
Additional marketing operations work (TBC Comm) $2,250
Total BID investments to date $23,023
Between now and the end of June 2024, we anticipate the below expenses to finish out this fiscal year:

Bubbly Bins, Inc. shared contract (BID portion) $496
BID Logo $500
Chalk the Block (2024) $3,500
Total upcoming BID investments $4,496
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Post Office Box 167 • Pacific Grove, CA 93950 • 831-373-3304 • pacificgrove.org Direction
In 2024-2025 the BID direction will continue to focus on promotions, advertising and supporting annual downtown events such as the Halloween Trick or Treat, Shop Small Saturday, Chalk the Block, and First Friday events. The focus of the BID will be concentrated in four main areas:
• New BID Logo & accompanying use on banners, flags, etc. • Beautification projects for the downtown districts
• Supporting and promoting existing and new events and programs to attract foot traffic downtown
• Supporting new and upcoming Arts District of PG events and programs Anticipated costs, revenues, number of licenses, and activities to be provided in Fiscal Year 2024-25 include, but are not limited to, promotion, marketing, and advertising of businesses in the district, support for special events, and general maintenance to benefit businesses within the BID. Reporting on the estimated 2024-25 fiscal year activities, the BID has 285 members and revenues are $31,000 including a $1,000 carryover.

Closing
Downtown Pacific Grove continues to evolve. In the coming year, the BID will support the final phase of redevelopment of the former Bank of America building, redevelopment of the former Chase Bank building as well as the new downtown hotel and continue to support beautification opportunities to showcase our beautiful downtown.

Thank you.

Respectfully submitted by:

Jenny MacMurdo
BID Administrator
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Jul 1, 23
ASSETS
Current Assets
Checking/Savings
Mechanics Bank 32,298.72
Total Checking/Savings 32,298.72
Total Current Assets 32,298.72
TOTAL ASSETS 32,298.72

LIABILITIES & EQUITY
Equity
Opening Balance Equity -5,000.00
Unrestricted Net Assets 41,606.57
Net Income -4,307.85
Total Equity 32,298.72
TOTAL LIABILITIES & EQUITY 32,298.72
3:48 PM Business Improvement District
02/29/24 Balance Sheet
Accrual Basis As of July 1, 2023

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Business Improvement District
Profit & Loss Proposed Budget Overview
July 2024 – June 2025
Ordinary Income/Expense July 1, ’24 – June 30, ‘25
Income
Program Income
Carry Over, Prior Year, Mktg 1,000.00
City Assessment 30,000.00
Total Program Income 31,000.00

Total Income 31,000.00
Expenses
Total Administration 1,800.00

Total Advertising 6,700.00

Total Community Projects 3,000.00
Total Marketing Opportunities 9,500.00
Total Operations Events/Promotion 10,000.00
Total Expenses 31,000.00
Net Ordinary Income 0.00
Net Income 0.00
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Jul '22 - Jun 23 Jul '21 - Jun 22
Ordinary Income/Expense
Income
Program Income
Carry Over, Prior Year, Mktg 5,000.00 1,625.52
City Assessment 33,079.20 22,499.09
Total Program Income 38,079.20 24,124.61
Total Income 38,079.20 24,124.61
Expense
Administration 1,600.00 1,600.00
Advertising
Other Print Advertising 2,500.00 0.00
Print Advertising 700.00 700.00
Tourist Guide Listing BID Membe 3,500.00 3,500.00
Total Advertising 6,700.00 4,200.00
Business Expenses
Miscellaneous 0.00 229.62
Total Business Expenses 0.00 229.62
Marketing Opportunities 1,500.00 1,360.00
Operations
Events/Promotions
Dad's & Grads Event 2,311.76 0.00
Halloween 5,541.75 700.00
Holiday Events 4,189.42 0.00
Total Events/Promotions 12,042.93 700.00
Total Operations 12,042.93 700.00
Promotion Events 0.00 8,476.17
Total Expense 21,842.93 16,565.79
Net Ordinary Income 16,236.27 7,558.82
Net Income 16,236.27 7,558.82
9:42 AM Business Improvement District
04/16/24 Profit & Loss
Accrual Basis July 2022 through June 2023

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RESOLUTION NO. 24-xxx

APPROVING THE ANNUAL REPORT, APPROVING THE PROGRAM OF

EXPENDITURES, ASSESSING THE LEVY, AND APPOINTING AN ADVISORY

BOARD FOR THE DOWNTOWN BUSINESS IMPROVEMENT DISTRICT FOR FISCAL YEAR 2024-25

FINDINGS

1. The Council conducted a public hearing to consider the levy of the proposed Fiscal Year (FY) 2024-25 assessment for the Pacific Grove Downtown Business Improvement District on May 15, 2024 at 6:00 pm; and

2. The City Clerk gave notice of the public hearing by causing the resolution of intention, adopted by the City Council on April 17, 2024, to be published in a newspaper of general circulation at least seven days before the public hearing; and

3. At the public hearing, the City Council heard and considered all protests against the fiscal year 2024-25 levy of assessments for the Downtown Pacific Grove Business Improvement District, and the rules and procedures used in receiving and considering protests complied with those set forth in Streets and Highways Code sections 36524, 36525 and 36534; and

4. Said Improvement Area Law provides, at California Street and Highways Code Section 36530, that the City Council shall appoint an advisory board to make recommendations to the City Council regarding expenditure of revenues collected from District business owners, and to make recommendations regarding the method and basis of assessment levy; and

5. Council has requested the Pacific Grove Chamber of Commerce to recommend membership for the advisory board by process of the public nomination and election, and the Chamber has made recommendations that this council desires to follow;

NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE:

1. The Council determines that each of the Findingsset forth above is true and correct and by this reference incorporates those Findings as an integral part of this Resolution

2. The City hereby levies and shall collect assessments for the Fiscal Year 2024-25 within the Downtown Pacific Grove Business Improvement District (BID), as described in Section 6.50.010 of the Pacific Grove MunicipalCode

3. There is no change in the boundaries of the district as established in the prior year and set forth in Section 6.50.020 of the Pacific Grove MunicipalCode.

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4. The Council approves the annual report prepared by the Advisory Board of the Downtown Pacific Grove Business Improvement District.

5. The City Council approves the Downtown Business Improvement District program for FY 2024-2025, as follows:

Proposed BID Expenditure for FY 2024-25
Administration $ 1,800
Promotional Events 10,000
Advertising 6,700
Community Projects 3,000
Marketing Opportunities 9,500
Total $31,000

6. The City Manager is authorized to approve an agreement with the Pacific Grove Chamber of Commerce to administer the program for FY2024-25.

7. The City Manager is authorized to approve mid-year amendmentsto the program and agreement with the Pacific Grove Chamber of Commerce within the total amount approved for the year.

8. Pursuant to California Streets and Highways Code Section 26530, the City Council hereby appoints the following (named with their business affiliations) as the advisory board for and on behalf of the Downtown Business Improvement District:
• Liz Jacobs (Wild Fish Restaurant), term expires June 30, 2026 • Jason Bradley (Bradley Photographic), term expires June 30, 2026
• Marietta Bain (Fandango Restaurant), term expires June 30, 2026 • Stephanie Loftus (The Quill), term expires June 30, 2026 • Kim Poulin (Pacific Grove Plaza), term expires June 30, 2025 • Vacant - TBD, term expires June 30, 2025
• Sherry Sands(Paul’s Drapery), term expires June 30, 2025

9. The advisory board hereby appointed is subject to all provisions of the Ralph M.

Brown Act, and the board hereby is directed to comply therewith.

10. This Resolution shall become effective immediately following passage and adoption thereof.

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE this 15th day of May 2024, by the following vote:

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AYES:

NOES:

ABSENT:

APPROVED:

BILL PEAKE, Mayor
ATTEST:

SANDRA KANDELL, City Clerk
APPROVED AS TO FORM:

BRIAN A. PIERIK, City Attorney
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1 ,

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
July 1, 2024
Christi Metzner, Interim CEO President
Pacific Grove Chamber of Commerce
584 Central Avenue
Pacific Grove, CA 93950

Dear Christi Metzner,
This letter, once signed by both parties, is intended to serve as the agreement between the City of Pacific Grove and the Pacific Grove Chamber of Commerce regarding the expenditure of Downtown Business Improvement District (BID) revenues for FY 2024-25.

The BID Advisory Board recommended, and the City Council approved a program and budget of $31,000 for FY 2024-25 BID activities. This agreement reflects the approved activities.

Agreement:

1. The City of Pacific Grove will remit the revenues resulting from BID assessments during FY 2024-25 in two installments, with the first to occur on or about September 1, 2024, and the second to occur on or about May 1, 2025. Any BID assessment revenues received after May 1st will be remitted as part of the following year’s revenues.

2. The Pacific Grove Chamber of Commerce will spend the transferred BID proceeds exclusively in the manner specified below:

BID Expenditure Budget for FY 2024-25
● Administration $1,800
● Promotion and Events 10,000
● Advertising 6,700
● Community projects 3,000
● Marketing Opportunities 9,500
Total $31,000
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2 3. The Pacific Grove Chamber of Commerce will prepare an annual report for the BID to be submitted along with the recommended program and budget for the following fiscal year.

The report shall include, but not be restricted to, the following information:
● A report of all expenditures from the current year (amount and purpose of expenditure transaction and the budgeted activity to which the expenditure is attributable)
● A statement reconciling the balances of all bank accounts holding BID revenues to the aforementioned expenditure report.
● The amount of surplus or deficit revenues projected to be carried over from a previous fiscal year.
● The amount of any contributions to be made from sources other than district assessments.
● The activities and/or improvements, along with estimated costs, to be provided for the coming fiscal year.

4. Modifications to the spending plan reflected herein may only occur with the written approval of the Pacific Grove City Manager.

Signed:
_____________________________________ _____________________________ Matthew Mogensen, City Manager Christi Metzner Interim President City of Pacific Grove Pacific Grove Chamber of Commerce _________________________ _______________________
Date Date
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Agenda No. 12 A

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Joyce Halabi, Deputy Public Works Director
MEETING DATE: May 15, 2024
SUBJECT: FY24/25 Capital Improvement Plan & SB1 Project List CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION
Receive and approve the FY 24/25 Capital Improvement Plan (CIP) to include in the Operating Budget, and

1. 2. Approve a resolution adopting the FY24/25 SB1 Project List.

3. Alternatively, discuss and take other action related to this item.

DISCUSSION

BACKGROUND
Prior to the start of each fiscal year, the City adopts an annual budget. There are two primary components to the City’s annual budget: the Capital Improvement Plan (CIP) and the Operating Budget. Council Policy 400-6, Budget and Financial Management, defines a Capital Improvement or asset as buildings, machinery or equipment, with an original cost in excess of $5,000 and a useful life of three years or more.

The CIP is a long-range plan that:

1. Identifies capital projects

2. Provides an implementation schedule

3. Identifies project financing

4. Links projects to Council's strategic goals and initiatives

5. Links capital projects to budgets, and

6. Provides project information and justification
Adopting a CIP allows systematic and comparative evaluation of multiple potential projects at the same time. The CIP serves as a public relations and economic development tool and focuses on preserving infrastructure while ensuring efficient use of public funds. Additionally, the CIP promotes coordination of projects across City departments and helps identify efforts that may qualify for alternate funding.

DEVELOPMENT OF THE FY24/25 CIP
The CIP process begins with a call for project submissions from Staff, the City Council, and the City’s boards, committees, and commissions. Generally, submitted projects are identified and based upon:

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Input from the community received throughout the year
Input from Mayor and City Council, as well as City Board, Committees, and Commissions on needs that developed or are identified during the year
Identified projects based on critical needs, including those due to safety issues or to comply with new mandates
CIP Project Review Process
Following the submittal process, each project proposal is reviewed from a variety of approaches and criteria before it is recommended for inclusion in the CIP. These include:

Greatest need (ex: mandates and public safety)
Alignment with Council strategic goals and initiatives
Consequences of delay (ex: potential to incur increased costs, asset preservation) Readiness
Feasibility
Opportunities to accomplish multiple goals or align timing with another project(s) Availability of funding (ex: grants)
Under the direction of the City Manager, the Public Works and Administrative Services Departments review the proposed projects and prepare the CIP for submission to the Mayor and City Council. The proposed CIP is then presented, discussed, and acted upon by the City Council in public sessions during the budget hearings.

FY24/25 PROPOSED CIP
The proposed CIP includes a total of 14 projects:
2 Multi-Funded Projects (funded via General Fund & Non-General Fund sources) 1 General Fund Project
11 Non-General Fund Projects
These proposed projects aim to address aging and damaged infrastructure, complete required maintenance, and protect the environment. Ultimately, the proposed CIP only includes projects that:

Are required to meet annual Maintenance of Effort (MOE) requirements to be eligible for Measure X and Senate Bill 1 funding, (Street Rehabilitation Project & Crack/Slurry Seal Project) Are required to meet conditions of approval associated with an approved development project (Pedestrian Safety at Central Ave & Fountain Ave), and
Address vital maintenance needs & facility improvements via dedicated Non-General Fund sources
The detailed list of projects, along with their descriptions and requested budgets, is attached (Attachment 1– Project List) Each of the projects also has a corresponding project information sheet (Attachment 2). This sheet serves as a summary of the project and includes a description, scope of work, purpose of the project, funding sources and photos.

Overview of Multi-Funded Projects
There are two (2) proposed Multi-Funded Projects:

1. FY24/25 Street Rehabilitation Project

2. FY24/25 Crack and Slurry Seal
These projects, funded from a combination of general fund and non-general fund sources, address the City’s aging road infrastructure network. With a combined $500,000 General Fund allocation, they meet Maintenance of Effort (MOE) requirements for continued Measure X and Senate Bill 1 Funding.

Both projects are crucial investments for improving the City’s pavement condition index rating and overall pavement health. The Street Rehabilitation Project targets roads rapidly deteriorating or in poor PGCC 5-15-24

condition, while the Crack & Slurry Seal Project aims to protect and preserve good roadways for long-term durability.

Both projects are crucial investments for improving the City’s pavement condition index rating and overall pavement health. The Street Rehabilitation Project targets roads rapidly deteriorating or in poor condition, while the Crack & Slurry Seal Project aims to protect and preserve good roadways for long-term durability.

General Fund Project Overview
1 Proposed Project
Due to limited availability of General Funds, only one (1) project is proposed, the Pedestrian Safety at Central & Fountain Avenues Project. This project, with a budget of $270,000, is mandated and associated with the Pacific Grove Hotel Project (PG Hotel Project) at 157 Grand Avenue, opposite the Pacific Grove Library.

The Pedestrian Safety Project is a requirement outlined in the project’s Environmental Impact Report (EIR) and is specified as a Condition of Approval (#11) in City Council Resolution 22-012. It involves redesigning the Central Avenue and Fountain Avenue intersection to create an All-Way stop intersection, as specified in the EIR. Additionally, it includes resurfacing the road from Central Avenue between Grand and Fountain Avenues, addressing its poor pavement condition (Rated a PCI of 37 out of 100). The total cost is estimated at $270,000.

Resolution 22-012 mandates the hotel project applicant to cover 25% of the design and construction costs for the intersection reconfiguration. The entire construction budget is sourced from the General Fund, with the applicant reimbursing the City 25% of the total cost prior to occupancy being granted.

This will result in a net impact of $202,500 on the General Fund.

Construction of the PG hotel began in October 2023, with an estimated timeline of 24 months for completion. To allow adequate time for project design/engineering, Coastal Development Permit (CDP) acquisition (as the project is within the coastal zone), bidding, and construction prior to the hotel's opening, the City must allocate funding and commence the project in FY24/25.

In addition to being a mandatory project, it enhances pedestrian safety near key City attractions such as the Public Library, Museum of Natural History, Jewell Park, and the Downtown Corridor. The intersection also serves as access to the coastline and Recreation Trail from downtown.

Overview of Non-General Fund Projects
There are 11 proposed Non-General Fund Projects addressing critical infrastructure needs:
6 projects target failing or damaged City-owned infrastructure, including roof repairs, flooring replacement, and vital facility infrastructure and sewer replacements.

Delaying these projects could lead to increased costs and operational impacts. 1 project focuses on resolving a safety hazard on the heavily utilized Recreation Trail.

Staff temporarily modified the trail's layout at Esplanade Park, diverting pedestrians away from narrow sections and cliff drop-offs by encroaching into the roadway. However, a permanent solution, which this project aims to provide, is urgently needed. 1 project aims to address a long-standing stormwater infrastructure deficiency 1 project focuses on separating electrical infrastructure at the Lighthouse This aligns with the stipulations on the approved deed from the US Coast Guard 2 projects fall under CourseCo's responsibility as the golf course lessee, funded through externally managed CIP funds as per the lease agreement.

These additions to the CIP sheet aim to enhance transparency regarding City facility PGCC 5-15-24

projects.

Note that reporting intervals for these projects may differ from City-managed projects.

CIP and the California Environmental Quality Act (CEQA) The CIP document is a planning document; it does not constitute approval of any specific project.

Following budget adoption, staff will assess and address the CEQA process that applies to each individual project. Projects that exceed the City Manager's spending authority will return for Council approval; agenda reports will include an assessment of the CEQA determination.

Unfunded Projects
Multiple projects have been deferred due to funding constraints, as outlined in Attachment 3, the Unfunded Project List. These projects encompass a variety of areas, including recreation enhancements, beautification initiatives, facility upgrades, and stormwater infrastructure improvements.

The Public Works Department has prioritized the top 10 project submissions based on urgency, the consequences of delaying them, and their feasibility. Projects addressing failing city-owned infrastructure have been given the highest priority from a Public Works perspective.

Among the Unfunded Project List are priorities identified by the City Council - including the Sidewalk Extensions for Outdoor Dining (Parklets) and the Lovers Point Pier. However, due to their high estimated costs, limited available funding, and inability to phase or reduce funding requests, these projects remain on the unfunded list.

Additionally, other projects reviewed by the Council during the 23/24 fiscal year, such as the Great Tide Pool Site and the Chinese Pavilion, remain unfunded. Discussions with FEMA concerning an extension for the Great Tide Pool Site project are ongoing; a formal extension is necessary to qualify for FEMA reimbursements. Meanwhile, staff awaits fundraising efforts by the Monterey Bay Chinese Association prior to the addition of the Chinese Pavilion into the CIP. Staff expects to formally recommend their inclusion in the CIP during the mid-year budget process.

Furthermore, various facility projects are included on the unfunded list. An agreement has been executed with Bureau Veritas, a consulting firm, to conduct Facility Conditions Assessments for the Police Station, Fire Station, Youth Center, City Hall, and the Public Works Corporation Yard. These assessments will provide the City with a comprehensive overview of necessary facility improvements, cost estimates, and project prioritization to optimize the use of limited funds. Consequently, staff recommends deferring all non-essential facility improvements until the assessment results are available, expected in the first quarter of FY24/25.

POTENTIAL FOR ADDITIONAL GENERAL FUND PROJECTS
$850,000 of General Funds are available for allocation towards CIP projects in the FY24/25 cycle.

Currently, City staff has designated $770,000 for three (3) mandatory projects (noted below), leaving $80,000 of unallocated General Funds. However, due to the 25% reimbursement of the total cost of the Pedestrian Safety Project applicant, an additional $67,500 is available, bringing the total to $147,500.

Project Name Justification General Fund
Allocation
FY24/25 Street
Rehabilitation Project
Required to meet MOE for
SB1 & Measure X
Funding
$300,000
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FY24/25 Crack & Slurry
Seal Project
Required to meet MOE for
SB1 & Measure X
Funding
$200,000
Pedestrian Safety at Central
& Fountain Avenues Project
Required per the EIR &
Project Conditions of
approval
$270,000*

TOTAL PROPOSED GENERAL FUND

CONTRIBUTION
$770,000
*The total proposed General Fund Project Allocation includes a capital contribution (from the Project Applicant) of 25% of the cost of the Pedestrian Safety - Central & Fountain Ave Project.

The City Council has the option to allocate the remaining $147,500. However, considering the forthcoming Facility Conditions Assessments, staff recommends leaving these funds unallocated until the assessment results are available. These results will provide valuable insights into both short-term and long-term facility needs, guiding decisions on priority areas and allowing the Council to more clearly compare, understand, and assess the competing priorities. Staff intends to return with the Facility Conditions Assessment results and the Unfunded Project List for reconsideration, and allocation of the above noted remaining funds, $147,500, in the second quarter of the fiscal year.

Alternatively, the Council may choose to provide specific directives on funding particular projects for inclusion in the FY24/25 CIP.

SENATE BILL 1 PROJECT LIST
As part of the CIP process, Staff is recommending approval of a Resolution adopting the Senate Bill 1 (SB1) Project List (Attachment 4). SB 1, the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and signed into law by the Governor in April 2017. SB1 includes accountability and transparency provisions that will ensure the residents of Pacific Grove are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year. One such provision is a requirement that the City adopt a resolution of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA) by July 1 of each year.

The City is estimated to receive $382,887 in RMRA funding in FY2024/25. As indicated in the attached Project List, the City is planning to use this funding, in conjunction with Measure X, the General Fund, and the Sewer Fund to complete essential road rehabilitation and maintenance as prescribed in the City’s Pavement Management Program. Specifically, SB1 funds will be allocated to the FY24/25 Street Rehabilitation Project, which will address the following two (2) segments of roadway:

1. Forest Avenue from Sunset Drive to Spazier Avenue

2. 19th Street from Sunset Drive to Sinex Avenue
The attached SB1 project list includes a detailed project description, project location, proposed schedule for completion, and the estimated useful life of the improvement.

This is the seventh year the City will receive SB 1 funding which will enable essential road maintenance and rehabilitation projects, safety improvements, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1.

FUTURE OF THE CIP
Staff is currently in the process of revamping the Capital Improvement Plan (CIP) process to enhance PGCC 5-15-24

the tracking, allocation, and management of deteriorating City infrastructure more efficiently. The objective is to adopt a proactive approach and gain a comprehensive understanding of infrastructure needs and associated costs in the long term. Historically, the CIP process has been reactive, primarily focused on addressing failing infrastructure without a holistic understanding of future needs.

The establishment of a Pavement Management Program (PMP) in 2019 provided the City with a roadmap for addressing overarching pavement needs, a crucial aspect of the City’s infrastructure portfolio. The PMP enabled the City to more efficiently and proactively manage aging road infrastructure, by maintaining roads in good condition (maximizing remaining service life) and addresses failed road segments, all within the constraints of limited funds. Collaborating with the Transportation Agency for Monterey County (TAMC), the City refreshed pavement data in 2023, affirming that the use of the PMP has led to improved pavement conditions, with an overall increase of 5 points in the PCI rating within the first 5 years of implementation.

In early 2024, the City issued a Request for Qualifications (RFQ) for City Facility Conditions Assessments for various facilities, including the Fire Station, Police Station, City Hall, Youth Center, and Public Works Corporation Yard. These assessments aim to provide the City with a comprehensive understanding of facility needs, similar to the PMP's approach for pavement management. This will facilitate better management and tracking of infrastructure improvements, ensuring that limited resources are allocated and addressed promptly without delays. While initially assessing five City facilities, staff anticipates securing funding in the future to assess all City facilities, enabling a more comprehensive approach.

To enhance transparency, City staff has implemented measures to clearly communicate the progress of CIP projects and funding, including quarterly CIP financial reports and the utilization of Clear Gov for project tracking. Each project has a dedicated webpage updated quarterly with progress on milestones and funding, allowing interested parties to subscribe for email updates. Staff is currently updating project pages to present a FY22/23 CIP Recap to Council by fiscal year-end.

In the future, Public Works staff aim to collaborate with the Administrative Services Department to revise the definition of a CIP project, potentially increasing the threshold to avoid unnecessary inclusion of maintenance-type projects in the CIP, which could be funded through the operating budget.

Overall, these initiatives enhance the City's capacity to effectively manage and address infrastructure needs over the long term.

OPTIONS

1. Take no action

2. Propose modifications to the FY 24/25 SB1 Project List

3. Propose modifications to the FY 24/25 CIP

4. Request additional information
FINANCIAL IMPACT:

The fiscal impact of the proposed FY24/25 CIP is as follow:

FUND PROPOSED BUDGET
General Fund* $770,000
Measure X $930,000
Sewer Fund $600,000
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Senate Bill 1/RMRA $386,065
Strong Disbursement Fund $65,000
Museum Improvement Fund $52,000
Golf Course Capital Improvement Trust Fund**
(Externally Held by CourseCo)
$44,000
ARPA Fund $22,000
Golf Course Improvement Fund $20,000
Lighthouse Fund $20,000
TOTAL $2,909,065
*The total proposed $770,000 General Fund Budget includes a capital contribution (from the Project Applicant) of 25% of the cost of the Pedestrian Safety - Central & Fountain Ave Project. ** The full cost of the two (2) projects derived from the Golf Course Capital Improvement Trust Fund (externally managed by CourseCo) is $88,000. However, the net impact on the City is $44,000 as there is a 50/50 cost share between the City and CourseCo per the approved lease agreement to fund capital improvements to the golf course.

FOCUSED PRIORITY AREA: Infrastructure
Attachments
Attachment 1 - FY24/25 CIP Project List
Attachment 2 - FY24/25 CIP Project Information Sheets
Attachment 3 –FY24/25 Unfunded Project List
Attachment 4 - SB1 Resolution & Project List
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Project New Project Code Project Name Project Category Multi-Year? Funding Source Fund Account Project Description/Justification Funding Notes Council Goal Alignment Amount FY23/24 Proposed FY24/25 FY25/26 FY26/27 FY27/28 FY28/29 Fund 63
Capital Improvement
Fund
63-631-6041 $ - $ 300,000 $ - $ - -$ -$
Fund 17
Measure X 17-522-6041 $ - $ 730,000 $ - $ - -$ -$
Fund 47
RMRA (SB1) 47-471-6041 $ - $ 386,065 $ - $ - -$ -$
Fund 76
Sewer Fund 76-612-6051 $ - $ 300,000 $ - $ - -$ -$
Fund 63
Capital Improvement
Fund
63-631-6041 $ - $ 200,000 $ - $ - -$ -$
Fund 17
Measure X 17-522-6041 $ - $ 200,000 $ - $ - -$ -$
3 New CIP25-03 Pedestrian Safety- Central Ave & Fountain Ave Streets Single Year Project General Fund Fund 63
Capital Improvement
Fund
63-631-6041
The project will reconfigure the intersection of Central Ave & Fountain Ave to provide an All-Way Stop intersection, as identified in the Mitigation Measures of the Environmental Impact Report (EIR) for the Pacific Grove Hotel. The intersection redesign shall be consistent with the guidelines described in the "Pedestrian Safety Report" prepared for the City by the Institute of Transportation Studies (November 2008).The Applicant shall pay 25% of the cost for design and construction of the reconfiguration of the intersection to accommodate a new raised pavement crosswalk across the intersection on the south side of Central Ave. The final project landscape plan for landscaping within the public rightof-way shall be designed to incorporate the new raised pavement crosswalk.All plans for construction of improvements within the public right-of-way shall be reviewed/approved by the City Engineer. All improvements within the public right-of-way shall conform to ADA requirements, including curb ramps, bulb-outs and raised pavement crosswalks. All public works construction shall conform to City and State Standards and standard engineering practices. The project will also include resurfacing Central Ave between Grand and Fountain Avenues to address its poor pavement condition (PCI 37). The total cost, for all phases including design/engineering and construction, is anticipated to be $270,000.

In accordance with City Council Resolution 22-012, the
applicant shall pay for 25% of the cost of design and
construction of the completed pedestrian safety project. The approval conditions mandate that before the City issues a Certificate of Occupancy, the Applicant must place 25% of the projected intersection improvement cost into either a bond or escrow account.

Infrastructure $ 270,000.00 $ - $ 270,000.00 $ - $ - -$ -$ 4 No CIP23-06 Pump Station 15.5 Sewer Multi-Year Project Non-General Fund Fund 76 Sewer Fund 76-612-6051 This is a multi-year project aimed at completely replacing lift station 15.5 situated at Crespi Pond. According to the City's 2021 Pump Station Condition Assessment, lift station 15.5 is in the poorest condition among the City's seven lift stations, experiencing significantly more operational and maintenance issues. The assessment identified the urgent need to replace the pump station due to both pump motors having very low megohm readings.The project spans multiple years, with Year 1 & 2 focusing on engineering, environmental review, and permitting, while Year 3 is designated for construction. Design and engineering were finalized in FY23/24, with construction set for FY24/25.

This multi-year project was approved with $110,000 budget for design and engineering. A contract was approved with Bowman by the City Council in an amount not to exceed
$109,174. Under this contract, the design & engineering were completed in FY23/24; Staff also applied for a CDP. *The FY23/24 expenditures reflects the full FY23/24 project budget. Any remaining budget not expended in the Fiscal Year will be carried forward and added to the FY24/25
budget.

Infrastructure,
Environmental
Stewardship
$ 360,000.00 $ 110,000.00 $ 250,000.00 $ - $ - -$ -$
5 New CIP25-04 Community Center Sewer Repairs Sewer Single Year Project Non-General Fund Fund 76 Sewer Fund 76-612-6051 The current cast iron sewer lateral line has deteriorated, resulting in reduced functionality and susceptibility to blockages due to its degraded condition. Replacement of the lateral line from the sewer main connection on Junipero to the facility is imperative to maintain uninterrupted operation of public restrooms and sinks. Since 2020, there have been multiple occasions where crews had to intervene to clear blockages, highlighting the ongoing issue and the need for the lateral line replacement.

N/A
Infrastructure,
Environmental
Stewardship
$ 50,000.00 $ - $ 50,000.00 $ - $ - -$ -$
6 New CIP25-05
Pacific Grove Museum of
Natural History Flooring
Replacement
Facilities Single Year Project Non-General Fund Fund 8 Museum Improvement Fund 8-412-6021 The project will replace the deteriorated carpet at the Pacific Grove Museum of Natural History. It is imperative to replace the deteriorated carpet, which has surpassed its useful lifespan, is now soiled, and cannot be adequately addressed with cleaning. The affected carpet spans multiple sections on the second floor of the facility. This action is aimed at enhancing conditions and aesthetics within the museum premises. Additionally, it will contribute positively to the impending accreditation process.

N/A Infrastructure $ 35,000.00 $ - $ 35,000.00 $ - $ - -$ -$ 1 New CIP25-01 FY24/25 Street Rehabilitation2 New CIP25-02 FY24/24 Crack & Slurry Seal Multi-Funded Multi-Funded
This project aims to improve the aging road infrastructure network by enhancing the Pavement Condition Index (PCI) on two road segments currently in poor condition, addressing aging underground infrastructure, and ensuring compliance with Maintenance of Effort (MOE) requirements.The project will focus on the following two (2) road segments:(1) Forest Avenue from Sunset to Spazier (PCI 55) and(2) 19th Street from Sunset to Sinex (PCI 34)These segments have not undergone formal rehabilitation in over 30 years; approximately 12 years ago, a maintenance treatment involving crack and slurry seal application was carried out on 19th St which has helped preserve the roadway over the years. However, the road has since deteriorated. Both segments require comprehensive rehabilitation.Identification of these segments was based on the City's Pavement Management Program and infield assessments of existing conditions.As part of this project, the underground sewer infrastructure along each of these road segments will be surveyed via video inspection and addressed using funds allocated from the Sewer Fund.

StreetsStreets
Multi-Year Project
Single Year Project $ 400,000
$ 1,716,065
This project will ensure the City remains eligible for continued Measure X and Senate Bill 1 (SB1) funding by meeting
Maintenance of Effort (MOE) requirements.

Despite the entirety of the funding being designated for FY24/25 and the anticipation of completing the engineering and bidding processes within that fiscal year, construction is projected to spill over into the early stages of FY25/26 to ensure completion. The General Fund Allocation (Fund 63) will be utilized before the fiscal year's end to meet MOE requirements. The project and any remaining funding are expected to be carried over into the next fiscal year's Capital Improvement Plan (CIP).

Infrastructure,
Environmental
Stewardship
Crack and Slurry sealing is a vital maintenance activity that helps preserve the City's roads against rapid deterioration and potholes due to inclement weather. This is a cost effective maintenance treatment that helps ensure roads remain in good condition for years to come. Streets to receive the crack & slurry seal treatment are identified via the City's Pavement Management Program, maintenance logs, and in-field observations.

This project will ensure the City remains eligible for continued Measure X and Senate Bill 1 (SB1) funding by meeting
Maintenance of Effort (MOE) requirements.

Infrastructure
FY24/25 CIP PROJECT LIST
PGCC 5-15-24 1

Project New Project Code Project Name Project Category Multi-Year? Funding Source Fund Account Project Description/Justification Funding Notes Council Goal Alignment Amount FY23/24 Proposed FY24/25 FY25/26 FY26/27 FY27/28 FY28/29 7 New CIP25-06 Museum Roof Repair - Storage Garage Facilities Single Year Project Non-General Fund Fund 8 Museum Improvement Fund 8-412-6021 This project addresses the urgent need to rectify the leaking roof above the storage garage at the Museum of Natural History. The existing flat tar and gravel roof, having surpassed its useful life, is unable to be repaired and is prone to leakage. Therefore, the project necessitates complete replacement and re-sloping to ensure effective water drainage and prevent pooling. N/A Infrastructure $ - 17,000.00 $ $ 17,000.00 $ - - $ -$ -$ 8 New CIP25-07 Point Pinos Lighthouse Electrical Panel Facilities Single Year Project Non-General Fund Fund 27 Lighthouse Fund 27-413-6021 This project will install a subpanel and new electrical wiring to split the Point Pinos Lighthouse property's electrical circuits from the US Coast Guard property's meter. Currently, the electrical elements are incorrectly connected to the meter. The US Coast guard has notified the City of this issue and has requested the meters be properly recircuited for correct billing. When the property was deeded to the City in 2006, the installation of a separate meter was agreed upon. This project aims to rectify this situation.

N/A Infrastructure $ - 20,000.00 $ $ 20,000.00 $ - - $ -$ -$ 9 New CIP25-08 Golf Course Water Heater Facilities Single Year Project Non-General Fund Fund 77 Golf Course Fund 77-621-6021 This project entails installing a new water heater at the golf course to ensure a dedicated hot water supply for the leased restaurant. Currently, hot water for the restaurant and heat for the golf course pro shop are both provided by a boiler that is over 20 years old. It is essential and considered best practice to install a separate water heater for the restaurant to ensure its hot water supply is independent of the pro shop's heating system. While the boiler remains functional in providing heat to the pro shop, its connection to the hot water system presents challenges. Any issues with the infrastructure not only affect hot water availability but also impact the operations of the leased restaurant facility. Addressing this issue is crucial, as failure to do so could result in an inability to operate the leased restaurant if the unit needs repairs.

N/A Infrastructure $ - 20,000.00 $ $ 20,000.00 $ - - $ -$ -$ 10 New CIP25-09 Library Door Repair Facilities Single Year Project Non-General Fund Fund 84 ARPA Fund 84-841-6021 The existing door is in a state of disrepair, and replacement parts are unavailable for repair. Having been installed over 20 years ago, the door has exceeded its useful life. The scope of work will involve furnishing and installing a new automatic belt drive door, featuring 1/4" clear tempered glass.

This project will harness unassigned ARPA balance. The
project can be completed within the ARPA deadline Infrastructure $ - 22,000.00 $ $ 22,000.00 $ - - $ -$ -$ 11 New CIP25-10
Recreation Trail
ImprovementsEsplanade Park Parks & Recreation Multi-Year Project Non-General Fund Fund 46 Strong Disbursement Fund 46-461-6021 In Perkins Park, the Recreation Trail adjacent to Esplanade Park from Beach Street to Coral Street consists of a thin band of land which keeps getting thinner due to coastal erosion, particularly around Esplanade Park. Just east of Esplanade, the otherwise continuous shoreline trail essentially disappears for a stretch, forcing pedestrians onto a thin strip of dirt right next to Ocean View Boulevard. The Shoreline Management Plan (SMP) proposed conceptual improvements . The SMP suggest eliminating the ocean-side parking lane and shifting the street curb inland by 7–8 feet, reclaiming approximately 500 feet of space for a pedestrian trail. This would entail the potential loss of about 25 on-street parking spaces. The SMP stated design details would be refined in collaboration with the public and stakeholders, with efforts to mitigate the loss of parking where possible.This multi-year project initiates the process of addressing the unsafe conditions on the Recreation Trail at this specific location. Year 1 will involve public outreach and design, while Year 2 will focus on permitting, bidding, and construction.

N/A Infrastructure $ - 60,000.00 $ $ 20,000.00 $ - 40,000.00 $ -$ -$ 12 New CIP25-11 Pico Avenue & Crocker Ave Stormwater Improvement Stormwater Single Year Project Non-General Fund Fund 46 Strong Disbursement Fund 46-461-6031 This project involves installing approximately 120 feet of rolled berm and adding a new drain inlet to connect to the underground storm drain system. This is necessary to address flooding and pooling water issues during rain events in the area. Inadequate drainage leads to pavement degradation and creates unsafe conditions for pedestrians and vehicles using this section of the roadway.

N/A Infrastructure $ - 45,000.00 $ $ 45,000.00 $ - - $ -$ -$ 13 New CIP25-12 Tee Expansion & Renovations Facilities Multi-Year Project Non-General Fund Golf Course Capital
Improvement Trust Fund
(Externally Held by
CourseCo)
Funding Held
& Managed
Externally
Over the next two years, CourseCo will undertake several tee expansion and renovations at the Pacific Grove Golf Links, including: -Levelling and resodding Hole 10 to accommodate multiple tee locations and enhance the playability of par 3 tee, and -Laser levelling and resodding the tee box for Hole 18.

In accordance with to the lease agreement, both the City and CourseCo contribute to a capital improvement trust
fund specifically designated for enhancements of the golf course. CourseCo is responsible for managing both the
projects and the externally held funds.
*The budget displayed is the estimated total project cost.

Due to the 50/50 cost-share for golf course enhancements (via Trust contributions), the impact to the City associated with this specific project is $16,500.

Infrastructure $ - 73,000.00 $ $ 33,000.00 $ - 40,000.00 $ -$ -$ FY24/25 CIP PROJECT LIST
PGCC 5-15-24 2

Project New Project Code Project Name Project Category Multi-Year? Funding Source Fund Account Project Description/Justification Funding Notes Council Goal Alignment Amount FY23/24 Proposed FY24/25 FY25/26 FY26/27 FY27/28 FY28/29 14 New CIP25-13 Cart Path Improvements Facilities Multi-Year Project Non-General Fund Golf Course Capital
Improvement Trust Fund
(Externally Held by
CourseCo)
Funding Held
& Managed
Externally
Over the next two years, CourseCo will undertake several improvements to the cart paths at the Pacific Grove Gold Links, including: -Adding a cart path on Hole 6 past the seasonal wet spot-Connecting the cart path from the Hole 2 Green to Hole 3 Green -Adding 300 LF of curb at Green 1, Tee 2, Green 2 and Tee 3 In accordance with to the lease agreement, both the City and CourseCo contribute to a capital improvement trust
fund specifically designated for enhancements of the golf course. CourseCo is responsible for managing both the
projects and the externally held funds.
*The budget displayed is the estimated total project cost.

Due to the 50/50 cost-share for golf course enhancements (via Trust contributions), the impact to the City associated with this specific project is $27,500.

Infrastructure $ - 99,000.00 $ $ 55,000.00 $ - 44,000.00 $ -$ -$ FY24/25 CIP PROJECT LIST
PGCC 5-15-24 3

FY24/25 Street Rehabilitation
General Project Information
Project Code CIP25-01
Project Category Streets
Project Type Multi-Year Project
Funding Type Multi-Funded (General Fund & Non-General Fund Sources) Funding Source(s) Fund 63, Capital Improvement Fund, 63-631-6041 Fund 17, Measure X, 17-522-6041
Fund 47, RMRA/SB1, 47-471-6041
Fund 76, Sewer Fund, 76-612-6051
Council Goal Alignment Infrastructure, Environmental Stewardship Project Description
This project aims to improve the aging road infrastructure network by enhancing the Pavement Condition Index (PCI) on two road segments currently in poor condition, addressing aging underground infrastructure, and ensuring compliance with Maintenance of Effort (MOE) requirements.

The project will focus on the following two (2) road segments:
(1) Forest Avenue from Sunset to Spazier (PCI 55) and
(2) 19th Street from Sunset to Sinex (PCI 34)
These segments have not undergone formal rehabilitation in over 30 years; approximately 12 years ago, a maintenance treatment involving crack and slurry seal application was carried out on 19th St which has helped preserve the roadway over the years. However, the road has since deteriorated. Both segments require comprehensive rehabilitation.

Identification of these segments was based on the City's Pavement Management Program and in-field assessments of existing conditions.

As part of this project, the underground sewer infrastructure along each of these road segments will be surveyed via video inspection and addressed using funds allocated from the Sewer Fund.

Funding Information
Fund FY23/24 FY24/25 FY25/26 FY26/27 FY27/28 FY28/29 TOTAL Capital Improvement Fund - $300,000 - - - - $300,000
Measure X - $730,000 - - - - $730,000
RMRA (SB1) - $386,065 - - - - $386,065
Sewer Fund - $300,000 - - - - $300,000
TOTALS - $1,716,065 - - - - $1,716,065
Funding Notes
This project will ensure the City remains eligible for continued Measure X and Senate Bill 1 (SB1) funding by meeting Maintenance of Effort (MOE) requirements.

Despite the entirety of the funding being designated for FY24/25 and the anticipation of completing the engineering and bidding processes within that fiscal year, construction is projected to spill over into the early stages of FY25/26 to ensure completion. The General Fund Allocation (Fund 63) will be utilized before the fiscal year's end to meet MOE requirements. The project and any remaining funding are expected to be carried over into the next fiscal year's Capital Improvement Plan (CIP).

Estimated Project Timeline
Project Development Bidding Contract Construction/Work in Progress Complete
FY24/25 FY24/25 FY24/25 FY24/25 & FY25/26 FY25/26
FY24/25 CIP
Project Information Sheet
PGCC 5-15-24 1

Project Photos

FOREST AVE
19th STREET
FY24/25 CIP
Project Information Sheet
PGCC 5-15-24 2

FY24/24 Crack & Slurry Seal
General Project Information
Project Code CIP25-02
Project Category Streets
Project Type Single Year Project
Funding Type Multi-Funded (General Fund & Non-General Fund Sources) Funding Source(s) Fund 63, Capital Improvement Fund, 63-631-6041 Fund 17, Measure X, 17-522-6041
Council Goal Alignment Infrastructure
Project Description
Crack and Slurry sealing is a vital maintenance activity that helps preserve the City's roads against rapid deterioration and potholes due to inclement weather. This is a cost effective maintenance treatment that helps ensure roads remain in good condition for years to come. Streets to receive the crack & slurry seal treatment are identified via the City's Pavement Management Program, maintenance logs, and in-field observations.

Funding Information
Fund FY23/24 FY24/25 FY25/26 FY26/27 FY27/28 FY28/29 TOTAL Capital Improvement Fund - $200,000 - - - - $200,000
Measure X - $200,000 - - - - $200,000
TOTALS - $400,000 - - - - $400,000
Funding Notes
This project will ensure the City remains eligible for continued Measure X and Senate Bill 1 (SB1) funding by meeting Maintenance of Effort (MOE) requirements.

Estimated Project Timeline
Project Development Bidding Contract Construction/Work in Progress Complete
FY24/25 FY24/25 FY24/25 FY24/25 FY24/25
Project Photos
FY24/25 CIP
Project Information Sheet
PGCC 5-15-24 3

Pedestrian Safety- Central Ave & Fountain Ave
General Project Information
Project Code CIP25-03
Project Category Streets
Project Type Single Year Project
Funding Type General Fund
Funding Source(s) Fund 63, Capital Improvement Fund, 63-631-6041 Council Goal Alignment Infrastructure
Project Description
The project will reconfigure the intersection of Central Ave & Fountain Ave to provide an All-Way Stop intersection, as identified in the Mitigation Measures of the Environmental Impact Report (EIR) for the Pacific Grove Hotel. The intersection redesign shall be consistent with the guidelines described in the "Pedestrian Safety Report" prepared for the City by the Institute of Transportation Studies (November 2008).

The Applicant shall pay 25% of the cost for design and construction of the reconfiguration of the intersection to accommodate a new raised pavement crosswalk across the intersection on the south side of Central Ave. The final project landscape plan for landscaping within the public right-of-way shall be designed to incorporate the new raised pavement crosswalk.

All plans for construction of improvements within the public right-of-way shall be reviewed/approved by the City Engineer. All improvements within the public right-of-way shall conform to ADA requirements, including curb ramps, bulb-outs and raised pavement crosswalks. All public works construction shall conform to City and State Standards and standard engineering practices. The project will also include resurfacing Central Ave between Grand and Fountain Avenues to address its poor pavement condition (PCI 37).

The total cost, for all phases including design/engineering and construction, is anticipated to be $270,000.

Funding Information
Fund FY23/24 FY24/25 FY25/26 FY26/27 FY27/28 FY28/29 TOTAL Capital Improvement Fund - $202,500 - - - - $202,500
Capital Contribution $67,500 $67,500
TOTALS $270,000 $270,000
Funding Notes
In accordance with City Council Resolution 22-012, the applicant shall pay for 25% of the cost of design and construction of the completed pedestrian safety project. The approval conditions mandate that before the City issues a Certificate of Occupancy, the Applicant must place 25% of the projected intersection improvement cost into either a bond or escrow account. This is the Capital Contribution to the project reflected above.

Estimated Project Timeline
Project Development Bidding Contract Construction/Work in Progress Complete
FY24/25 FY24/25 FY24/25 FY24/25 FY24/25
Project Photos
FY24/25 CIP
Project Information Sheet
PGCC 5-15-24 4

Pump Station 15.5
General Project Information
Project Code CIP23-06
Project Category Sewer
Project Type Multi-Year Project
Funding Type Non-General Fund
Funding Source(s) Fund 76, Sewer Fund, 76-612-6051
Council Goal Alignment Infrastructure, Environmental Stewardship Project Description
This is a multi-year project aimed at completely replacing lift station 15.5 situated at Crespi Pond. According to the City's 2021 Pump Station Condition Assessment, lift station 15.5 is in the poorest condition among the City's seven lift stations, experiencing significantly more operational and maintenance issues. The assessment identified the urgent need to replace the pump station due to both pump motors having very low megohm readings.

The project spans multiple years, with Year 1 & 2 focusing on engineering, environmental review, and permitting, while Year 3 is designated for construction. Design and engineering were finalized in FY23/24, with construction set for FY24/25.

Funding Information
Fund FY23/24 FY24/25 FY25/26 FY26/27 FY27/28 FY28/29 TOTAL Sewer Fund $110,000* $250,000 - - - - $360,000
Funding Notes
This multi-year project was approved with $110,000 budget for design and engineering. A contract was approved with Bowman by the City Council in an amount not to exceed $109,174. Under this contract, the design & engineering were completed in FY23/24; Staff also applied for a CDP. *The FY23/24 expenditures reflects the full FY23/24 project budget. Any remaining budget not expended in the Fiscal Year will be carried forward and added to the FY24/25 budget.

Estimated Project Timeline
Project Development Bidding Contract Construction/Work in Progress Complete
FY23/24 FY24/25 FY24/25 FY24/25 FY24/25
Project Photos
FY24/25 CIP
Project Information Sheet
PGCC 5-15-24 5

Community Center Sewer Repairs
General Project Information
Project Code CIP25-04
Project Category Sewer
Project Type Single Year Project
Funding Type Non-General Fund
Funding Source(s) Fund 76, Sewer Fund, 76-612-6051
Council Goal Alignment Infrastructure, Environmental Stewardship Project Description
The current cast iron sewer lateral line has deteriorated, resulting in reduced functionality and susceptibility to blockages due to its degraded condition. Replacement of the lateral line from the sewer main connection on Junipero to the facility is imperative to maintain uninterrupted operation of public restrooms and sinks. Since 2020, there have been multiple occasions where crews had to intervene to clear blockages, highlighting the ongoing issue and the need for the lateral line replacement.

Funding Information
Fund FY23/24 FY24/25 FY25/26 FY26/27 FY27/28 FY28/29 TOTAL Sewer Fund - $50,000 - - - - $50,000
Funding Notes
N/A
Estimated Project Timeline
Project Development Bidding Contract Construction/Work in Progress Complete
FY24/25 FY24/25 FY24/25 FY24/25 FY24/25
Project Photos
FY24/25 CIP
Project Information Sheet
PGCC 5-15-24 6

Pacific Grove Museum of Natural History Flooring Replacement General Project Information
Project Code CIP25-05
Project Category Facilities
Project Type Single Year Project
Funding Type Non-General Fund
Funding Source(s) Fund 8, Museum Improvement Fund, 8-412-6021 Council Goal Alignment Infrastructure
Project Description
The project will replace the deteriorated carpet at the Pacific Grove Museum of Natural History. It is imperative to replace the deteriorated carpet, which has surpassed its useful lifespan, is now soiled, and cannot be adequately addressed with cleaning. The affected carpet spans multiple sections on the second floor of the facility. This action is aimed at enhancing conditions and aesthetics within the museum premises. Additionally, it will contribute positively to the impending accreditation process.

Funding Information
Fund FY23/24 FY24/25 FY25/26 FY26/27 FY27/28 FY28/29 TOTAL Museum Improvement Fund - $35,000 - - - - $35,000
Funding Notes
N/A
Estimated Project Timeline
Project Development Bidding Contract Construction/Work in Progress Complete
FY24/25 FY24/25 FY24/25 FY24/25 FY24/25
Project Photos
FY24/25 CIP
Project Information Sheet
PGCC 5-15-24 7

Museum Roof Repair - Storage Garage
General Project Information
Project Code CIP25-06
Project Category Facilities
Project Type Single Year Project
Funding Type Non-General Fund
Funding Source(s) Fund 8, Museum Improvement Fund, 8-412-6021 Council Goal Alignment Infrastructure
Project Description
This project addresses the urgent need to rectify the leaking roof above the storage garage at the Museum of Natural History. The existing flat tar and gravel roof, having surpassed its useful life, is unable to be repaired and is prone to leakage. Therefore, the project necessitates complete replacement and re-sloping to ensure effective water drainage and prevent pooling.

Funding Information
Fund FY23/24 FY24/25 FY25/26 FY26/27 FY27/28 FY28/29 TOTAL Museum Improvement Fund - $17,000 - - - - $17,000
Funding Notes
N/A
Estimated Project Timeline
Project Development Bidding Contract Construction/Work in Progress Complete
FY24/25 FY24/25 FY24/25 FY24/25 FY24/25
Project Photos
FY24/25 CIP
Project Information Sheet
PGCC 5-15-24 8

Point Pinos Lighthouse Electrical Panel
General Project Information
Project Code CIP25-07
Project Category Facilities
Project Type Single Year Project
Funding Type Non-General Fund
Funding Source(s) Fund 27, Lighthouse Fund, 27-413-6021 Council Goal Alignment Infrastructure
Project Description
This project will install a subpanel and new electrical wiring to split the Point Pinos Lighthouse property's electrical circuits from the US Coast Guard property's meter. Currently, the electrical elements are incorrectly connected to the meter. The US Coast guard has notified the City of this issue and has requested the meters be properly recircuited for correct billing. When the property was deeded to the City in 2006, the installation of a separate meter was agreed upon. This project aims to rectify this situation.

Funding Information
Fund FY23/24 FY24/25 FY25/26 FY26/27 FY27/28 FY28/29 TOTAL Lighthouse Fund - $20,000 - - - - $20,000
Funding Notes
N/A
Estimated Project Timeline
Project Development Bidding Contract Construction/Work in Progress Complete
FY24/25 FY24/25 FY24/25 FY24/25 FY24/25
Project Photos
FY24/25 CIP
Project Information Sheet
PGCC 5-15-24 9

Golf Course Water Heater
General Project Information
Project Code CIP25-08
Project Category Facilities
Project Type Single Year Project
Funding Type Non-General Fund
Funding Source(s) Fund 77 , Golf Course Fund, 77-621-6021 Council Goal Alignment Infrastructure
Project Description
This project entails installing a new water heater at the golf course to ensure a dedicated hot water supply for the leased restaurant. Currently, hot water for the restaurant and heat for the golf course pro shop are both provided by a boiler that is over 20 years old. It is essential and considered best practice to install a separate water heater for the restaurant to ensure its hot water supply is independent of the pro shop's heating system. While the boiler remains functional in providing heat to the pro shop, its connection to the hot water system presents challenges. Any issues with the infrastructure not only affect hot water availability but also impact the operations of the leased restaurant facility. Addressing this issue is crucial, as failure to do so could result in an inability to operate the leased restaurant if the unit needs repairs.

Funding Information
Fund FY23/24 FY24/25 FY25/26 FY26/27 FY27/28 FY28/29 TOTAL Golf Course Fund - $20,000 - - - - $20,000
Funding Notes
N/A
Estimated Project Timeline
Project Development Bidding Contract Construction/Work in Progress Complete
FY24/25 FY24/25 FY24/25 FY24/25 FY24/25
Project Photos
FY24/25 CIP
Project Information Sheet
PGCC 5-15-24 10

Library Door Repair
General Project Information
Project Code CIP25-09
Project Category Facilities
Project Type Single Year Project
Funding Type Non-General Fund
Funding Source(s) Fund 84, ARPA Fund, 84-841-6021
Council Goal Alignment Infrastructure
Project Description
The existing door is in a state of disrepair, and replacement parts are unavailable for repair. Having been installed over 20 years ago, the door has exceeded its useful life. The scope of work will involve furnishing and installing a new automatic belt drive door, featuring 1/4" clear tempered glass.

Funding Information
Fund FY23/24 FY24/25 FY25/26 FY26/27 FY27/28 FY28/29 TOTAL ARPA Fund - $22,000 - - - - $22,000
Funding Notes
This project will harness unassigned ARPA balance. The project can be completed within the ARPA deadline Estimated Project Timeline
Project Development Bidding Contract Construction/Work in Progress Complete
FY24/25 FY24/25 FY24/25 FY24/25 FY24/25
Project Photos
FY24/25 CIP
Project Information Sheet
PGCC 5-15-24 11

Recreation Trail Improvements-Esplanade Park
General Project Information
Project Code CIP25-10
Project Category Parks & Recreation
Project Type Multi-Year Project
Funding Type Non-General Fund
Funding Source(s) Fund 46, Strong Disbursement Fund, 46-461-6021 Council Goal Alignment Infrastructure
Project Description
In Perkins Park, the Recreation Trail adjacent to Esplanade Park from Beach Street to Coral Street consists of a thin band of land which keeps getting thinner due to coastal erosion, particularly around Esplanade Park. Just east of Esplanade, the otherwise continuous shoreline trail essentially disappears for a stretch, forcing pedestrians onto a thin strip of dirt right next to Ocean View Boulevard.

The Shoreline Management Plan (SMP) proposed conceptual improvements . The SMP suggest eliminating the ocean-side parking lane and shifting the street curb inland by 7–8 feet, reclaiming approximately 500 feet of space for a pedestrian trail. This would entail the potential loss of about 25 on-street parking spaces. The SMP stated design details would be refined in collaboration with the public and stakeholders, with efforts to mitigate the loss of parking where possible.

This multi-year project initiates the process of addressing the unsafe conditions on the Recreation Trail at this specific location. Year 1 will involve public outreach and design, while Year 2 will focus on permitting, bidding, and construction.

Funding Information
Fund FY23/24 FY24/25 FY25/26 FY26/27 FY27/28 FY28/29 TOTAL Strong Disbursement Fund - $20,000 $40,000 - - - $60,000 Funding Notes
N/A
Estimated Project Timeline
Project Development Bidding Contract Construction/Work in Progress Complete
FY24/25 FY25/26 FY25/26 FY25/26 FY25/26
Project Photos
FY24/25 CIP
Project Information Sheet
PGCC 5-15-24 12

Pico Avenue & Crocker Ave Stormwater Improvement
General Project Information
Project Code CIP25-11
Project Category Stormwater
Project Type Single Year Project
Funding Type Non-General Fund
Funding Source(s) Fund 46, Strong Disbursement Fund, 46-461-6031 Council Goal Alignment Infrastructure
Project Description
This project involves installing approximately 120 feet of rolled berm and adding a new drain inlet to connect to the underground storm drain system. This is necessary to address flooding and pooling water issues during rain events in the area. Inadequate drainage leads to pavement degradation and creates unsafe conditions for pedestrians and vehicles using this section of the roadway.

Funding Information
Fund FY23/24 FY24/25 FY25/26 FY26/27 FY27/28 FY28/29 TOTAL Strong Disbursement Fund - $45,000 - - - - $45,000
Funding Notes
N/A
Estimated Project Timeline
Project Development Bidding Contract Construction/Work in Progress Complete
FY24/25 FY24/25 FY24/25 FY24/25 FY24/25
Project Photos
FY24/25 CIP
Project Information Sheet
PGCC 5-15-24 13

Tee Expansion & Renovations
General Project Information
Project Code CIP25-12
Project Category Facilities
Project Type Multi-Year Project
Funding Type Non-General Fund, Externally Held Funds
Funding Source(s) Golf Course Capital Improvement Trust Fund (Externally Held by CourseCo)
Council Goal Alignment Infrastructure
Project Description
Over the next two years, CourseCo will undertake several tee expansion and renovations at the Pacific Grove Golf Links, including:
• Levelling and resodding Hole 10 to accommodate multiple tee locations and enhance the playability of par 3 tee, and
• Laser levelling and resodding the tee box for Hole 18.

Funding Information
Fund FY23/24 FY24/25 FY25/26 FY26/27 FY27/28 FY28/29 TOTAL Golf Course Capital
Improvement Trust
Fund (Externally Held
by CourseCo)
- $33,000* $40,000 - - - $73,000
Funding Notes
In accordance with to the lease agreement, both the City and CourseCo contribute to a capital improvement trust fund specifically designated for enhancements of the golf course. CourseCo is responsible for managing both the projects and the externally held funds.
*The budget displayed is the estimated total project cost. Due to the 50/50 cost-share for golf course enhancements (via Trust contributions), the impact to the City associated with this specific project is $16,500.

Project Photos
FY24/25 CIP
Project Information Sheet
PGCC 5-15-24 14

Cart Path Improvements
General Project Information
Project Code CIP25-13
Project Category Facilities
Project Type Multi-Year Project
Funding Type Non-General Fund, Externally Held Funds
Funding Source(s) Golf Course Capital Improvement Trust Fund (Externally Held by CourseCo)
Council Goal Alignment Infrastructure
Project Description
Over the next two years, CourseCo will undertake several improvements to the cart paths at the Pacific Grove Gold Links, including:
• Adding a cart path on Hole 6 past the seasonal wet spot • Connecting the cart path from the Hole 2 Green to Hole 3 Green • Adding 300 LF of curb at Green 1, Tee 2, Green 2 and Tee 3 Funding Information
Fund FY23/24 FY24/25 FY25/26 FY26/27 FY27/28 FY28/29 TOTAL Golf Course Capital
Improvement Trust
Fund (Externally Held
by CourseCo)
- $55,000* $44,000 - - - $99,000
Funding Notes
In accordance with to the lease agreement, both the City and CourseCo contribute to a capital improvement trust fund specifically designated for enhancements of the golf course. CourseCo is responsible for managing both the projects and the externally held funds.
*The budget displayed is the estimated total project cost. Due to the 50/50 cost-share for golf course enhancements (via Trust contributions), the impact to the City associated with this specific project is $27,500.

Project Photos
FY24/25 CIP
Project Information Sheet
PGCC 5-15-24 15

Reference # PW Priority Ranking Project Name Category Project Description Funding Notes PW Staff Notes Submitted By TOTAL FY23/24 Proposed FY24/25 Budget FY25/26 FY26/27 FY27/28 FY28/29 City Council
Focus
Areas/Goals
Alignment.
11 Del Monte Blvd Stormwater Improvements Stormwater
Stormwater improvements on the failed section of Del Monte Blvd have been discussed for years. The project was split into phases due to unavailability of funding and lack of formal stormwater funding. In FY22/24. Phase 1 of the Del Monte Blvd. Stormwater Project was completed. The scope of work included:
replacement of 390 LF of failed stormwater pipe, reconstruction of 1 catch basin, construction of 2 new catch basins, and installation of 3 stormwater access manholes.

This project proposes funding the scope of work for Phase 2, which includes completing the remaining storm drain segment to the east of where Phase 1 left off up to Spray St. including replacing an 18” crossing toward Companion Way.

The scope of work for Phase 3 is to continue a new 24” storm drain along Del Monte to the west to Coral St., then down Coral to connect to an existing to an existing line. Additional storm drain improvement are proposed between the Balboa and Shell Ave. intersections.

In 2021, the project was approved for inclusion in the
FY21/22 CIP with a $150,000 budget derived from the
American Rescue Plan Act (ARPA) funds (Ord. 21-027).

An additional $75,000 allocation from the General Fund
and $75,524 from the Strong Disbursement Fund in
FY22/23 which brought the full Phase 1 project budget to $300,524.

Stormwater improvements are vital. Additionally the roadway is in a deteriorated and failed state and will continue to be deferred until underground stormwater improvements can
be made.

PW $ 710,000 $ - $ 320,000 390,000 $ $ - -$ $ Infrastructure; - 22 Lovers Point Pier Parks & Recreation
The Lovers Point Pier Repair and Restoration project is a multi-year project that addresses damage sustained during January 2021 winter storms, with the seaward tip of the pier affected by wave runup and impact forces. Given limited information on the pier's structure, additional exploration was deemed necessary, leading to the closure of the pier tip for safety reasons. With a $100,000 allocation from the FY21/22 Capital Improvement Program, an agreement with GHD was authorized by the City Council in December 2021. The scope included comprehensive investigations, conditions assessment, interim repair design, and permit and grant support. At the June 21, 2023 meeting, the Council reviewed findings and opted to proceed with the near-term repair option, while also requesting further details on the estimated costs and grant opportunities for the long-term solution.

The projected construction cost for the near-term option is $1.45 million. Staff recommends allocating 15% of this construction estimate to enable the City to pursue grant funding. Typical grant matches range from 15% to 25%.

N/A PW $ 1,450,000 $ - $ 217,500 1,232,500 $ $ - -$ $ Infrastructure; - 33 Crespi Pond Bathroom Repairs Facilities
Public restroom amenities are lacking on the city's coastline. Currently, the only bathrooms along the 4 mile stretch of the Pacific Grove Recreation Trail are located at Lovers Point and Crespi Pond. The restroom at Crespi Pond is over 60 years old, deteriorated and not up to par with modern day facilities. This project would allow for installation of a prefabricated restroom to replace the existing bathroom.

This is a multi-year project with year 1 allowing for permitting and environmental, and year 2 allowing for construction/installation.

The funding for this project was initially allocated in the FY22/23 Capital Improvement Plan (CIP) but was
rescinded on May 1, 2024. The remaining budget
earmarked for this project was reallocated to the Fire
Station Bathroom Shower & Remodel Project due to
time constraints preventing completion before the ARPA
deadline.

Staff has communicated that the project would be
placed within the CIP for funding consideration.

N/A PW $ 30,000 $ 30,000 $ - $ - -$ $ Infrastructure; - 44 Exterior Painting of Chautauqua Hall Facilities
Built in 1881, this cherished wood-framed community meeting hall has stood the test of time. Designated a California Registered Historical Landmark in 1970, and lovingly owned and managed by the City of Pacific Grove, Chautauqua Hall has been a hub for classes, events, and local community groups, including the beloved Boy Scouts.

In 2023, the City contracted Wiss, Janney, Elstner Associates, Inc. (WJE) to conduct a vital assessment under the Capital Improvement Plan (CIP), aiming to provide insights for maintenance and potential interior enhancements. Addressing exterior wood elements, such as paint removal and repainting, emerged as a high-priority project to be tackled within 1-2 years.

N/A
Three proposals were presented to tackle the facility
improvements listed in the WJE building assessment, including submissions from the HRC, PC and Staff. The Heritage Society has also indicated support of these projects.

However, these proposals mandated addressing all projects with a budget of $300,000 to $400,000, which proves
unrealistic given the limited available funding and absence of a dedicated funding source for these enhancements.

Public Works suggests a phased approach, prioritizing the most critical needs initially and gradually addressing
additional projects in subsequent years.

Public Works,
HRC and PC $ 60,000 $ - $ 60,000 $ - $ - -$ $ Infrastructure; - 55 Morris Dill Courts Resurfacing Parks & Recreation
This project would allow resurfacing of the Morris Dill Courts which has cracked and deteriorated since the courts were last resurfaced in 2018. The courts were last resurfaced approximately 7 years ago. They have deteriorated and new cracks and deficiencies have appeared. This is a heavy used community recreational facility and should be maintained in good order. This is also the only publicly available set of courts in Pacific Grove.

N/A N/A PW $ 35,000 $ 35,000
Recreation
Services;
Infrastructure;
FY24/25 Unfunded Project List
PGCC 5-15-24 1

Reference # PW Priority Ranking Project Name Category Project Description Funding Notes PW Staff Notes Submitted By TOTAL FY23/24 Proposed FY24/25 Budget FY25/26 FY26/27 FY27/28 FY28/29 City Council
Focus
Areas/Goals
Alignment.
66 City Hall Security Enhancements Facilities
The City had a security consultant assess City Hall. The Council set aside $80,000 for a key card entry system and related hardware, with any remaining funds to be used for security cameras and/or panic buttons.

The security consultant also recommended closing public access to office areas that having swinging doors or no doors. This would be accomplished by installing a wall or door in the Administrative Services and CDD officers; and some type of entry counter or other improvement that would require members of the public to check-in before entering the City Manager's office areas.

N/A This is a recommendation from the City's security consultant. ASD $ 50,000 $ - $ 50,000 $ - $ - -$ $ Infrastructure; - 77 Sunset Ave Pedestrian Trail Streets
This project would create a pedestrian trail along Sunset Ave from Asilomar State Beach to the Fish Wife Restaurant and greatly improve pedestrian safety. Currently there are no formal pedestrian facilities on this stretch; pedestrians often walk in the designated bike line or along the road edge adjacent to parked cars and the travel lane.

This would be a multi-year project that would allow for design/permits (year 1) and construction (year 2).

N/A N/A Traffic Safety Commission $ 120,000 $ - $ 100,000 20,000 $ -$ -$ $ Infrastructure; - 88 Upgrades to "Bubble-Up" Stormwater Infrastructure Wastewater This project will entail connecting "bubble-up" storm drain inlet infrastructure at strategic locations to the main storm drain lines. "Bubble ups" are when two storm drain inlets (on either side of the road) are connected to each other but not to a larger main storm drain pipe. Bubble-ups allow runoff to enter the inlet and settle for sediment removal and prevent water from puddling on the roadway. However, overtime and during rain events, the bubble ups become full of stagnant water, produce an unpleasant smell, and attract mosquito larva. Improvements can be made by connecting the bubble ups to the storm drain network, in specific areas where existing pipes have been installed to allow for connection.

Locations include: Spruce Ave at 17th St, Laurel Ave at Carmel Ave, Laurel Ave at Locust St, Laurel Ave at 13th - 14th Streets, Fountain Ave at Gibson Ave, Fountain Ave at Junipero Ave N/A N/A PW $ 100,000 $ - $ 100,000 $ - $ - -$ -$
Environmental
Stewardship;
Infrastructure;
99 Stormwater Infrastructure Master Plan Stormwater
This project would provide seed/grant match funding to allow staff to pursue grants for the development of a Stormwater Infrastructure Master Plan. This plan will provide the City with a roadmap to address stormwater infrastructure citywide and create a plan of action for future stormwater improvement projects via the CIP. This project is also the first step in potential development of a stormwater enterprise account, to fund future stormwater improvements, via the Proposition 218 process. $75,000 was budgeted in the FY19/20 CIP for development of a Stormwater Master Plan. An RFP was issued and 4 proposals were received. The lowest bid was $275,000. Due to the pandemic and an inability to fund the full plan, the project was deferred a COVID-19 cost saving measure.

N/A N/A PW $ 300,000 $ - $ 300,000 $ - $ - -$ -$
Infrastructure;
Environmental
Stewardship;
10 10
George Washington Park
Driveway Approach
Improvements (Off Melrose)
Parks &
Recreation
This project involves replacing the decomposed granite in the informal driveway leading to the concession stand at George Washington Park's municipal ball field. The current setup leads to issues such as decomposed granite washing out into the storm drain, creating stormwater compliance and pedestrian safety concerns. This also increases maintenance needs as the displaced decomposed granite requires regular replacement.

By implementing hardscape and formalizing the approach, environmental protections will be enhanced, and efficiency improved, addressing stormwater issues and reducing maintenance requirements.

N/A N/A PW $ 50,000 $ - $ 50,000 $ - $ - -$ $ Infrastructure - 11 Sidewalk Extension for Outside Dining Uses Streets
This project entails the demolition of the current parklets and the subsequent construction of sidewalk extensions tailored for outdoor dining. The design for these extensions has been collaboratively developed with input from the Parklet Subcommittee, stakeholders, and guidance from the City Council. Building upon the groundwork laid in the FY23/24 project, this initiative aims to further enhance the infrastructure to accommodate outdoor dining spaces.
$50,000 was budgeted in FY23/24 for the design of
sidewalk extension for outdoor dining uses.

Design and engineering of the final plan set for the sidewalk dining extension project is underway. It is anticipated that the package will be brought forth to Council for review and consideration in Q1 of FY24/25. This packet will include a more accurate construction estimate for the improvements.

PW $ 450,000 $ 50,000 $ 400,000 $ - $ - -$ $ Infrastructure; - FY24/25 Unfunded Project List
PGCC 5-15-24 2

Reference # PW Priority Ranking Project Name Category Project Description Funding Notes PW Staff Notes Submitted By TOTAL FY23/24 Proposed FY24/25 Budget FY25/26 FY26/27 FY27/28 FY28/29 City Council
Focus
Areas/Goals
Alignment.
12 Great Tide Pool Storm Damage Repairs Parks & Recreation In January 2023, severe storms hit California, prompting a FEMA major disaster declaration for Monterey County. Among the affected sites was the Great Tide Pool, which sustained significant damage. Repairs to the site are proposed for FY24/25, following conceptual designs presented to and direction provided by the Council on March 20, 2024. This project aims to restore the site's accessibility, ensuring its continued enjoyment by visitors and residents.

It is anticipated that repairs to the Great Tide Pool Site will be reimbursed by FEMA. FEMA will reimburse the City 75% of eligible costs and CalOES will cover 18.75%,
leaving the City with a 6.25% cost share.

Staff is presently engaged in extending the project timeline with FEMA to ensure eligibility for FEMA funding after July 14, 2024. Once FEMA approves the extension, and the general design concept based on direction provided by Council, City staff will amend the CIP to formally include this project on the list. At this time it is premature to add the project to the formal list as the funding elements and total cost are not solidified.

PW $ 157,524 7,524.00 $ $ 150,000.00 $ - $ - -$ $ Infrastructure; - 13 Chinese Pavilion & Moon Wall Project Parks & Recreation The Chinese Pavilion and Moon Wall Project was greenlit during the 4/3/24 City Council meeting for inclusion in the FY 2024/25 CIP. At this meeting, Elmarie Dyke Open Space was selected as the desired location. The current gazebo will be replaced by the new pavilion, while the moon wall will be positioned at one of the park's main entrances. Architectural designs will undergo review by relevant Boards and Commissions, with final approval resting with the City Council.

Funding of ~$170,000, will be sourced entirely from
fundraising efforts spearheaded by the Monterey Bay
Chinese Association.

Staff recommends adding this project to the CIP formally, once funds have been raised by the Monterey Bay Chinese Association.

PW $ 170,000 $ - $ 170,000 $ . - $ - $ Infrastructure; - 14 City Hall Security Cameras Facilities
The Police department recommends installing security cameras at City Hall to enhance safety and security.

The proposal includes placing exterior cameras at each building corner and approximately 11 interior cameras strategically positioned at key access points and restricted areas. This plan also aligns with the implementation of door access control measures.

N/A N/A ASD $ 75,000 $ - $ 75,000 $ - $ - -$ $ Infrastructure; - 15 Decking & Drainage Repairs Chautauqua Hall Facilities Built in 1881, this cherished wood-framed community meeting hall has stood the test of time. Designated a California Registered Historical Landmark in 1970, and lovingly owned and managed by the City of Pacific Grove, Chautauqua Hall has been a hub for classes, events, and local community groups, including the beloved Boy Scouts.

In 2023, the City contracted Wiss, Janney, Elstner Associates, Inc. (WJE) to assess the hall as part of the Capital Improvement Plan (CIP), aiming to inform maintenance and potential enhancements.

Decking and drainage emerged as high-priority projects, recommended for completion within 1-2 years.

N/A
Three proposals were presented to tackle the facility
improvements listed in the WJE building assessment, including submissions from the HRC, PC and Staff. The Heritage Society has also indicated support of these projects.

However, these proposals mandated addressing all projects with a budget of $300,000 to $400,000, which proves
unrealistic given the limited available funding and absence of a dedicated funding source for these enhancements.

Public Works suggests a phased approach, prioritizing the most critical needs initially and gradually addressing
additional projects in subsequent years.

Public Works,
HRC and PC $ 50,000 $ - $ 50,000 $ - $ - -$ -$
Recreation
Services;
Infrastructure;
16 Police Station Parking - Exterior Fence Facilities
This project involves the installation of an exterior fence for the parking lot situated behind the police station, while maintaining pedestrian access for City Staff to City Hall. It encompasses the implementation of an access control system to facilitate gated access. The project aims to enhance the security of the police vehicles and personnel.

N/A
A contract with a consultant to conduct Facility Conditions Assessments for the Fire Station, Police Station, Public Works Corporation Yard, Youth Center and City Hall has been
executed. The assessments will deliver a thorough
evaluation of the facilities, prioritizing necessary
improvements and assisting the City in optimizing its limited funding for the most critical items.

Staff recommends deferring non-urgent facility
improvements at these locations until the assessments are complete. It is anticipated that the assessments will conclude in early FY24/25 and will inform future Capital Improvement Plan (CIP) development.

PD $ 200,000 $ - $ 200,000 $ - $ - -$ $ Infrastructure; - 17 George Washington Park ADA Improvements Parks & Recreation The project would allow for installation of one (1) driveway approach and two (2) ADA ramps on the park entrances on Sinex. This will allow for increased and safer access to the Recreation Zone of the park. This project dovetails with the FY23/24 CIP Project that provides ADA accessible park equipment for children. N/A N/A PW $ 25,000 $ - $ 25,000 $ - $ - -$ $ Infrastructure; - FY24/25 Unfunded Project List
PGCC 5-15-24 3

Reference # PW Priority Ranking Project Name Category Project Description Funding Notes PW Staff Notes Submitted By TOTAL FY23/24 Proposed FY24/25 Budget FY25/26 FY26/27 FY27/28 FY28/29 City Council
Focus
Areas/Goals
Alignment.
18 Curb & Gutter Improvements Stormwater
The project would allocate funding to allow for curb and gutter improvements and/or repair to channel surface water flow into the storm drain system at various locations in the City. Locations include: (1) Evergreen Rd (2) Sinex Ave (Adjacent to George Washington Park) and (3) Crocker Ave These locations have been identified by Public Works Streets Crews based on service requests and in-field observations due to flooding that impacts adjacent properties driveway areas.

N/A N/A PW $ 75,000 $ - $ 75,000 $ - $ - -$ -$
Environmental
Stewardship;
Infrastructure;
19 Fire Station Kitchen Cabinets Facilities Cabinets were built in the 1970's and need major repair or replacing. With the cabinets and drawers being 50 years old they are having to be repaired constantly so they do not fall off causing safety issues. N/A A contract with a consultant to conduct Facility Conditions Assessments for the Fire Station, Police Station, Public Works Corporation Yard, Youth Center and City Hall has been
executed. The assessments will deliver a thorough
evaluation of the facilities, prioritizing necessary
improvements and assisting the City in optimizing its limited funding for the most critical items.

Staff recommends deferring non-urgent facility
improvements at these locations until the assessments are complete. It is anticipated that the assessments will conclude in early FY24/25 and will inform future Capital Improvement Plan (CIP) development.

PW $ 50,000 $ - $ 50,000 $ - $ - -$ $ Infrastructure -
20 George Washington Park
Ballfield Drainage
Improvements
Parks &
Recreation
The project would address excessive saturation at the George Washington Park ballfield through the installation of stormwater drainage systems. The current condition renders the field unplayable, highlighting the urgent need for intervention. The scope of the project includes the implementation of effective drainage measures to improve field conditions, ensuring its usability for recreational activities and sports events.

N/A N/A Recreation Board $ 50,000 $ - $ 50,000 $ - $ - -$ -$ Infrastructure; Recreation Services; 21 David Ave Sidewalk Streets
This multi-year project involves engineering, designing, and constructing an ADA-compliant sidewalk on David Avenue from Patterson Lane to Montecito Ave. It includes retaining walls, rolled curb/stormwater improvements, and potential vegetation removal. Initially funded in the FY22/23 CIP, conceptual options for the sidewalk have been proposed by the City's engineer. However, due to cost constraints, additional funding is needed to complete all planned sidewalk elements. This project aims to establish safe routes to school for the Del Monte Park Neighborhood.

In the FY22/23 Capital Improvement Plan (CIP), the City Council approved $360,000 from the American Rescue
Plan Act (ARPA) funding for the David Avenue Sidewalk
Project. During the budget meeting on July 13, 2023, the Council made the decision to reallocate $278,000 of
ARPA funds initially designated for the Skate Park and
Purple Pipe Projects to the David Avenue Sidewalk
project. This adjustment increased the project budget
from $360,000 to $638,000 for FY23/24.

The total cost for installing sidewalks amounts to $1.95M + engineering costs. This project is proposing phased
construction per block to pick up where the ARPA funds
leave off.

The $638,000 in allocated funding is expected to cover
improvements for the first of the three proposed blocks. Staff has adjusted the cost proposal for this project to enable phased construction per block over the next 2 years.

City Council
Member $ 2,223,000 $ 638,000 $ 745,000 $ 840,000 $ - $ - $ - Infrastructure; 22 City Yard Police Garage Renovation Facilities
Improve garage security, including physical building improvements, installing new security cameras, alarm system and key access. In addition, improve safety and access to the loft area for property storage. In order to ensure compliance with CALEA standards, as well as general best practices, improving security and access of the police garage is crucial. There is a need to securely store larger property items, such as bicycles, vehicles and other items not easily stored at the police station.

N/A
A contract with a consultant to conduct Facility Conditions Assessments for the Fire Station, Police Station, Public Works Corporation Yard, Youth Center and City Hall has been
executed. The assessments will deliver a thorough
evaluation of the facilities, prioritizing necessary
improvements and assisting the City in optimizing its limited funding for the most critical items.

Staff recommends deferring non-urgent facility
improvements at these locations until the assessments are complete. It is anticipated that the assessments will conclude in early FY24/25 and will inform future Capital Improvement Plan (CIP) development.

PD $ 350,000 $ - $ 350,000 $ - $ - -$ $ Infrastructure; - FY24/25 Unfunded Project List
PGCC 5-15-24 4

Reference # PW Priority Ranking Project Name Category Project Description Funding Notes PW Staff Notes Submitted By TOTAL FY23/24 Proposed FY24/25 Budget FY25/26 FY26/27 FY27/28 FY28/29 City Council
Focus
Areas/Goals
Alignment.
23 Sidewalk Infill & Repair Streets
This project involves adding or replacing sidewalks in business districts, along Pine Street, and other safe routes to school in Pacific Grove. Concerns about safety, raised by citizens to the Traffic Safety Commission, stem from areas lacking sidewalks or with deteriorating ones. This poses risks to residents, particularly those with limited mobility, families with strollers, and individuals using scooters, roller skates, or skateboards.

Incorporating Complete Streets best practices, these improvements aim to enhance pedestrian safety and facilitate easier navigation throughout Pacific Grove.

N/A
Two sidewalk installation projects aimed at enhancing
pedestrian safety were proposed—one by the Traffic Safety Commission and the other by a City Council member.

From a Public Works standpoint, priority funding should be allocated to the sidewalk project on David Avenue as it is currently in the engineering phase. Moreover, any remaining gaps can be addressed through the implementation of the sidewalk development policy as it becomes relevant.

TSC, City
Council
Member
$ 50,000 $ - $ 50,000 $ - $ - -$ $ Infrastructure; -
24 Police Station Lobby & Office Improvements Facilities This project will reconfigure the layout of the police station lobby to enhance community service and staff productivity. This includes reorganizing workspaces to optimize service delivery and promote ergonomic practices for employees. Building upgrades will feature the establishment of a public information center, enhancing front counter accessibility, procurement and rearrangement of staff work areas, installation of new flooring, electrical, lighting, and fresh paint.

N/A
A contract with a consultant to conduct Facility Conditions Assessments for the Fire Station, Police Station, Public Works Corporation Yard, Youth Center and City Hall has been
executed. The assessments will deliver a thorough
evaluation of the facilities, prioritizing necessary
improvements and assisting the City in optimizing its limited funding for the most critical items.

Staff recommends deferring non-urgent facility
improvements at these locations until the assessments are complete. It is anticipated that the assessments will conclude in early FY24/25 and will inform future Capital Improvement Plan (CIP) development.

PD $ 35,000 $ - $ 35,000.00 $ - $ - -$ $ Infrastructure; - 25 Pedestrian Safety on Ocean View Blvd Streets
This project will create a pedestrian walkway and access points along Ocean View Blvd from 1st St to 3rd St. Currently, pedestrians parking in this area must walk alongside traffic until they reach formal entry points at Hopkins Marine Station driveway (~900 ft) or a staircase at 5th St (~400ft). The project aims to establish a formalized walkway and access points, enabling safe access to the recreational trail from vehicles.

It will be a multiyear endeavor, with Year 1 dedicated to design/engineering and permitting, and Year 2 for construction.

N/A N/A PW $ 300,000 $ - $ 100,000 200,000 $ $ - -$ $ Infrastructure - 26 Tree Well Improvements Streets
The project aims to improve tree wells along sidewalks in the City's commercial district. This involves enlarging existing wells and filling them with Rubberway material to align with sidewalks and meet ADA and local codes.

Aligned with City goals of Environmental Stewardship and Infrastructure Maintenance, the project aims to reduce stormwater runoff, enhance tree health, retain rainwater, and minimize sidewalk cracking.

Additionally, it promotes public safety by eliminating tripping hazards.

N/A N/A BNRC $ 45,000 $ - $ 45,000 $ - $ - -$ -$
Environmental
Stewardship;
Infrastructure;
27 El Carmelo Cemetery Office
Driveway Approach
Improvements
Facilities
This project would allow for paving of the driveway approach to the El Carmelo Cemetery administrative office and tool/supply shed. This area is currently unpaved and comprised of dirt. During the rainy season, the area turns to mud and poses a maintenance and asset preservation issue. As mud gets logged in the equipment, over time it can causes decay, corrosion, and irreparable damage. Through regular activity, the mud is spread throughout the paved areas of the cemetery creating additional maintenance and cleanup activities for staff.

N/A N/A PW $ 50,000 $ - $ 50,000 $ - $ - -$ $ Infrastructure - 28 Monarch Sanctuary Fence Replacement Parks & Recreation The project involves replacing the existing rope/cable/post fencing along the entire pathway within the Monarch Sanctuary with split rail fencing. The current fencing is unstable, with posts falling over and rope/cable sagging, which fails to provide a sufficient barrier between the public pathway and the treed sanctuary. The proposed split rail fencing will offer greater stability, ensuring the desired barrier and enhancing public safety. This project aligns with the City's goals of environmental and asset stewardship.

N/A N/A BNRC $ 75,000 $ - $ 75,000 $ - $ - -$ -$ Environmental Stewardship; 29 Parks and Open Space Plan Parks & Recreation The project involves hiring a consultant to create a comprehensive parks and open space map for the City and to initiate a plan for utilizing these areas. This initiative will aid the recreation board and the community in gaining a clearer understanding of the potential uses for our parks and open spaces.

N/A This type of study is not a standard CIP Project. Recreation Board $ 100,000 $ - $ 100,000 $ - $ - -$ -$ Recreation Services; Infrastructure; 30 Recreation Trail Walkway of Remembrance Parks & Recreation This project involves the installation of boulders with plaques commemorating the history of the Chinese village and its descendants in Pacific Grove. It aims to showcase the diverse and unique heritage of Pacific Grove to both residents and visitors. The project has been approved for submission by the Diversity, Equity, and Inclusion Task Force following public input. Additional funding sources, such as grants from the Arts Council or Community Foundation for Monterey County, will be pursued to support the initiative.

The DEI believes additional funding sources by way of
grants would be available to provide additional
funding.

N/A DEI $ 5,000 $ - $ 5,000 $ - $ - -$ -$ Recreation Services; FY24/25 Unfunded Project List
PGCC 5-15-24 5

Reference # PW Priority Ranking Project Name Category Project Description Funding Notes PW Staff Notes Submitted By TOTAL FY23/24 Proposed FY24/25 Budget FY25/26 FY26/27 FY27/28 FY28/29 City Council
Focus
Areas/Goals
Alignment.
31 Recreation Trail Mural Refresh & Maintenance Parks & Recreation Artist John Ton completed this mural in 1998, funded by the now-defunct PG Arts Commission. Over time, it has faded, and one information panel contains inaccuracies. This project aims to refresh the mural, providing enjoyment for both locals and visitors throughout the year.

N/A N/A HRC $ 70,000 $ - $ 70,000 $ - $ - -$ -$ Recreation Services; 32 Skateboard Park Parks & Recreation This project involves building a skatepark on a suitable site in Pacific Grove, catering to the preferences voiced at multiple council meetings over recent years.

N/A
The skatepark project was initially approved in the FY22/23 CIP with a $158,000 budget sourced from American Rescue Plan Act (ARPA) funding, intended as seed funding. However, the project was later defunded, and the Council did not approve attempts to install a temporary skatepark as
directed by the recreation board.

City Council
Member $ 350,000 $ - $ 350,000 $ - $ - -$ -$ Recreation Services; 33 Carpet Replacement City Council Chambers Facilities This project involves replacing the carpet in the City Council chambers, as it has become soiled and surpassed its useful lifespan. Annual cleaning is no longer adequate to maintain its condition and it requires replacement.

N/A
Staff has approved a contract with a consultant to conduct Facility Conditions Assessments for the Fire Station, Police Station, Public Works Corporation Yard, Youth Center and City Hall. The assessments will deliver a thorough evaluation of the facilities, prioritizing necessary improvements and assisting the City in optimizing its limited funding for the most critical items.

Staff recommends deferring non-urgent facility
improvements at these locations until the assessments are complete. It is anticipated that the assessments will conclude in early FY24/25 and will inform future Capital Improvement Plan (CIP) development.

PW $ 25,000 $ - $ 25,000 $ - $ - -$ $ Infrastructure -
FY24/25 Unfunded Project List
PGCC 5-15-24 6

RESOLUTION NO. 24-xxx

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFIC GROVE ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2024-25 FUNDED BY SB 1:

THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017

FINDINGS

1. Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and

2. SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and

3. The City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and

4. The City, will receive an estimated $382,887 in RMRA funding in Fiscal Year 2024-25 from SB 1; and

5. This is the seventh year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and

6. The City has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; and

7. The City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities priorities for transportation investment; and

8. The funding from SB 1 will help the City maintain and rehabilitate two (2) road segments throughout the City this year and similar projects into the future; and

9. The 2021 California Statewide Local Streets and Roads Needs Assessment found that Monterey County streets and roads, which includes the City of Pacific Grove, are in an “at risk” condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a “Good” condition; and
PGCC 5-15-24

10. The SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PACIFIC GROVE:

1. The Council determines that each of the Findings set forth above is true and correct, and by this reference incorporates those Findings as an integral part of this Resolution.

2. The following list of newly proposed projects will be funded in-part or solely with Fiscal Year 2024/25 Road Maintenance and Rehabilitation Account revenues:

Project Title: FY24/25 Road Rehabilitation Project
Project Description: Rehabilitation of approximately 109,000 SF of roadway Project Location:

1. Forest Avenue from Sunset Drive to Spazier Avenue (PCI 55)

2. 19th Street from Sunset Drive to Sinex Avenue (PCI 34) Estimated Project Schedule: August 2024– August 30, 2025 Estimated Project Useful Life: 15-20 years

3. The FY24/25 SB1 Project List is hereby approved as attached to this Resolution, which by this reference are incorporated as set forth in its entirety.

4. This Resolution shall become effective immediately following passage and adoption thereof.

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE this _____ day of ______________, _______, by the following vote:

AYES:

NOES:

ABSENT:

APPROVED:
_______________________________
BILL PEAKE, Mayor
ATTEST:

PGCC 5-15-24

DATED:_______________________
_______________________________
SANDRA KANDELL, City Clerk
APPROVED AS TO FORM:
_______________________________
BRIAN A. PIERIK, City Attorney
PGCC 5-15-24

EXHIBIT A
Pacific Grove Public Works
FY 2024/25
Senate Bill 1 Project List
FY24/25 Street Rehabilitation Project

California Transportation Commission
PGCC 5-15-24

FY 23/24 SB1 Project List
General Information:

City/County Name: City of Pacific Grove, Monterey County Project Lead and Department Contact Information:

Pacific Grove Public Works Department
2100 Sunset Dr. Pacific Grove, CA 93950
Joyce Halabi, Deputy Public Works Director (831) 648-5722 Legislative District(s): California's 20th congressional district Jurisdiction’s Average Network PCI: 58
Year/date of measurement: 2023
Estimated FY 24/25 Funding: $ 382,887
Supplementary Information:

Project Description:

The Road Repair and Accountability Act of 2017 aims to address the significant multimodal transportation funding shortfalls statewide and ensure basic road maintenance, rehabilitation and critical safety needs on local streets/road systems are addressed.

The City of Pacific Grove will use the FY24/25 allocation, in its entirety, to perform street rehabilitation on the following two (2) segments of roadway:

1. Forest Avenue from Sunset Drive to Spazier Avenue (PCI 55)

2. 19th Street from Sunset Drive to Sinex Avenue (PCI 34) In total the project will include rehabilitation of approximately 109,000 SF of roadway.

How was the project identified as a priority?
The proposed segments were selected based on the City’s Pavement Management Program (PMP), public works maintenance logs, and existing pavement conditions. The selected road segments are characterized by aged and raveled pavements, cracks, lack of aesthetic appeal, prevalence of potholes, significant utility and trench line patches.

PGCC 5-15-24

FY 23/24 SB1 Project List
19TH STREET (SUNSET DR TO SINEX AVE)
The specified section of 19th Street currently has a "Poor" pavement condition rating with a PCI (Pavement Condition Index) of 34. It has not undergone any formal rehabilitation in over three decades. This portion of the roadway is heavily utilized by the local community, particularly as a route to access Pacific Grove High School and the main thoroughfare, Sunset Drive. Additionally, it serves as a designated bus route for local school buses.

Approximately twelve years ago, this section of 19th Street received a crack and slurry seal treatment, a form of maintenance aimed at preserving the road. Despite this effort, numerous patches and trenches now crisscross the roadway due to various repairs over the years, including utility repairs, pothole patches, and sewer lateral line repairs. The utility trench repairs have allowed water to infiltrate beneath the surface, exacerbating the damage, which, combined with the age of the road, has contributed to its current "poor" condition. Rehabilitation is imperative to address these issues.

FOREST AVE (SUNSET DR TO SPAZIER AVE)
The specified portion of Forest Avenue currently has a "Fair" pavement condition rating with a PCI of 55. While the roadway hasn't reached a state of failure, on-site observations indicate a rapid deterioration of its condition. Forest Avenue plays a vital role as a major arterial connecting various essential destinations such as the downtown corridor, Lovers Point/Coastline, several neighborhoods, Pacific Grove Middle School, and the adjacent routes leading out of town toward Monterey and SR68.

Consequently, it experiences heavy traffic flow. Remarkably, this section of roadway has not undergone any formal rehabilitation in over three decades.

Given its significant role as a thoroughfare, providing access to schools and commercial areas, coupled with its current condition and the absence of prior rehabilitation efforts, this segment has been prioritized for rehabilitation.

Coordination of Underground Infrastructure Repairs
In addition to their deteriorating condition, these two segments of roadway are primed for repair because they offer an opportunity to assess and, if necessary, fix the underground infrastructure. The City has allocated funds from the Sewer Enterprise Fund to the project, enabling the inspection and repair of sewer lines as needed. These underground infrastructure repairs will contribute to extending the lifespan of the road surface by reducing the occurrence of repair patches that allow water infiltration, thus PGCC 5-15-24

FY 23/24 SB1 Project List
slowing deterioration. Additionally, the City has coordinated with California American Water, the local water provider, to explore the possibility of repairing underground water infrastructure concurrently with the City's roadwork when the roadway is accessible.

Project Benefits
This project will produce long term benefits for residents of the City of Pacific Grove, as well as adjacent jurisdictions, by enhancing a sustainable transportation network that promotes mobility, improves quality of life, and generates vast improvements in public safety.

Project Location:

The segments of roadway proposed for Street Rehabilitation are noted below.

ID
#

STREET NAME LIMITS OF WORK SQUARE

FOOTAGE

TREATMENT
1 Forest Avenue Sunset Drive to Spazier Avenue ~58,000 Pavement Reconstruction
2 19th Street Sunset Drive to Sinex Avenue ~51,000 Pavement Reconstruction

FUNDING
Amount of RMRA funds expended on the project and the total project cost.

The City plans to use the entire SB1 FY24/25 allocation of $382,887 towards the Street Rehabilitation on the two noted segments of roadway. The total cost of this project is estimated at $1,716,065.

Amount and type of other funds expended on the project
The City of Pacific Grove also plans to harness Measure X, a local sales tax measure, and General Fund funding, as noted below, to complete the road rehabilitation. The City will also harness the Sewer Enterprise Fund to complete sewer infrastructure repairs prior to road rehabilitation.

Funding Source Amount
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FY 23/24 SB1 Project List
SB1 $386,065*
City of Pacific Grove General Fund $300,000
Measure X $730,000
Sewer Fund $300,000
Total $1,716,065
*Please note the SB1 allocation includes the anticipated FY23/24 project allocation and project savings from previous fiscal years.

Completion Date:

The City will complete this project by 08/30/2025.

Estimated Useful Life:

The average performance life of the project would be 15 to 20 years.

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Agenda No. 12 B

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: George Fuerst, Environmental Program Manager
MEETING DATE: May 15, 2024
SUBJECT: Central Coast Community Energy (3CE) Enrollment Opt Up from 3Cchoice to 3Cprime
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION
Authorize the City to switch eligible electrical generation service to City properties from 3Cchoice to 3Cprime and encourage residents to participate in 3CE and 3Cprime through public outreach.

DISCUSSION
Central Coast Community Energy (3CE), a clean energy provider, is the primary electricity supplier to the City. 3CE operates as a community-owned not-for-profit organization that sources competitively priced electricity to more than 450,000 customers throughout the Central Coast, including agricultural, commercial and residential customers in communities located within Monterey, San Benito, San Luis Obispo, Santa Barbara and Santa Cruz counties. 3CE is on path to achieving 100% clean and renewable energy by 2030 – 15 years ahead of the state’s goals. https://3cenergy.org/about-us/how-ccce-works/ The City of Pacific Grove is currently enrolled, wherever eligible, for 3Cchoice service. With 3Cchoice, ~35.8% of the energy mix comes from eligible renewables (based on the California Renewables Portfolio Standard). 3CE and its customers strive to meet the goals of 60% by 2025 and are on a pathway to achieving 100% clean and renewable energy by 2030. 3CE offers an option to support 100% renewable energy from solar and wind sources immediately by opting up to 3Cprime service. 3Cchoice and 3Cprime have a rate difference of 8/10 of a cent per kilowatt hour (kWh). In 2022 The City of Pacific Grove purchased a total of 1,095,401 kWh of electricity from 3CE. The estimated cost of the City switching from 3Cchoice to 3Cprime is estimated to be approximately $8,800 per year, throughout all of the City's PG&E service accounts. This estimate could be variable based on usage changes and potential future rate changes.

OPTIONS

1. Do nothing, remain enrolled in 3Cchoice.

2. Opt up to 3Cprime, support 100% Clean and Renewable Energy.

FINANCIAL IMPACT:

An increase of 8/10ths of a cent per kWh of electricity purchased from 3CE, totaling approximately PGCC 5-15-24

An increase of 8/10ths of a cent per kWh of electricity purchased from 3CE, totaling approximately $8.8k annually. Actual annual cost will vary with usage changes and potential future rate changes.

FOCUSED PRIORITY AREA: Environmental Stewardship
Attachments
2022 Power Content Label
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2024 2026 2028 2030
54%
68%
84%
100%
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70 Garden Court, Suite 300
Monterey, CA 93940
2022 POWER CONTENT LABEL
Central Coast Community Energy
https://3cenergy.org
Greenhouse Gas Emissions Intensity
(lbs CO2e/MWh) Energy Resources 3CE Choice 3CE Prime 2022 CA Power Mix
Eligible Renewable1 35.8% 100.0% 35.8%
Biomass & Biowaste 1.4% 0.0% 2.1%
637 0 422 Geothermal 12.0% 0.0% 4.7%
Eligible Hydroelectric 0.0% 0.0% 1.1%
Solar 12.5% 50.0% 17.0%
Wind 9.8% 50.0% 10.8%
Coal 0.0% 0.0% 2.1%
Large Hydroelectric 5.9% 0.0% 9.2%
Natural Gas 0.0% 0.0% 36.4%
Nuclear 0.0% 0.0% 9.2%
Other 0.0% 0.0% 0.1%
Unspecified Power2 58.3% 0.0% 7.1%
TOTAL 100.0% 100.0% 100.0%
Percentage of Retail Sales Covered by Retired Unbundled RECs3: 0% 0% For specific information about this electricity
portfolio, contact:

Central Coast Community Energy
(831) 641-7222
For general information about the Power Content
Label, visit:
https://www.energy.ca.gov/programs-and-topics/programs/ power-source-disclosure-program
3CE Choice 3CE Prime 2022 CA Utility Average
0 200
400
600
800
1000
3CE Choice
3CE Prime
2022 CA Utility
Average
1 The eligible renewable percentage above does not reflect RPS compliance, which is determined using a different methodology. 2 Unspecified power is electricity that has been purchased through open market transactions and is not traceable to a specific generation source. 3 Renewable energy credits (RECs) are tracking instruments issued for renewable generation. Unbundled RECs represent renewable generation that was not delivered to serve retail sales. Unbundled RECs are not reflected in the power mix or GHG emissions intensities above.

PRESORT STD
U.S. POSTAGE
PAID

CENTRAL COAST

COMMUNITY ENERGY
CLEAN ENERGY. LOCAL CONTROL.

Version: September 2023
You are receiving this notice because you were a Central Coast Community Energy customer in 2022. Receipt of this notice does not mean that your electricity generation services are currently with 3CE. The generation data highlighted in the 3CE 2022 Power Content Label is provided in the Annual Report to the California Energy Commission: Power Source Disclosure Program. Percentages may not add to 100% due to rounding.

Learn about service offerings and energy programs at
3Cenergy.org or call 877.455.2223
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Agenda No. 12 C

CITY OF PACIFIC GROVE
300 Forest Avenue, Pacific Grove, California 93950
TO: Honorable Mayor and Members of the City Council
FROM: Joe Amelio, Councilmember
MEETING DATE: May 15, 2024
SUBJECT: Code of Conduct
CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

RECOMMENDATION
Adopt a revised Code of Conduct.

DISCUSSION
The City Council visited a Code of Conduct several years ago during former Councilmember Amy Tomlinson’s term. She was on the subcommittee to develop a Code of Conduct. Former Assistant City Attorney Heidi Quinn also worked on the Code of Conduct.

At the time, some of the former Councilmembers had eliminated some key areas of the conduct portion of the Code of Conduct.

In order to renew the Code of Conduct, the following presentation will help clarify and hold all Councilmembers and Commissioners accountable.

OPTIONS
Discuss and take other action related to this item.

FINANCIAL IMPACT:

There is no fiscal impact to adopting a Code of Conduct.

GOAL ALIGNMENT: Not Applicable.

Attachments
Proposed Resolution
Code of Conduct - Redlined
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1 RESOLUTION 24-XXX

A RESOLUTION OF THE CITY OF PACIFIC GROVE CITY COUNCIL ESTABLISHING A

CODE OF CONDUCT FOR ALL ELECTED AND APPOINTED OFFICIALS

FINDINGS

1. The current Code of Conduct Policy for the City of Pacific Grove City Council and Board and Commission members is not sufficient.

2. Adopting a more comprehensive Code of Conduct Policy will ensure all elected and appointed officials, while exercising their duties of office, perform in a manner that will instill public confidence and trust in the fair operation and integrity of City government.

3. The purpose of the Code of Conduct is to provide guidelines for City Council and Board and Commission members to conduct business in an orderly, consistent, respectful, and fair manner.

4. It is expected that all elected and appointed members will adhere to the Code of Conduct and that violations of the Code of Conduct may result in some consequence.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PACIFIC GROVE:

1. The Council determines that each of the Findings set forth above is true and correct, and by this reference incorporates those Findings as an integral part of this Resolution.

2. The Council authorizes adoption of a Resolution to update the Code of Conduct Policy.

3. The City Council Code of Conduct Policy is hereby approved as attached to this Resolution, which by this reference is incorporated as set forth in its entirety.

4. This Resolution shall become effective immediately following passage and adoption thereof.

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF PACIFIC GROVE this day of May, 2023, by the following vote:

AYES:

NOES:

ABSENT:

APPROVED:

BILL PEAKE, Mayor
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2 ATTEST:

DATED________________________
SANDRA KANDELL, City Clerk
APPROVED AS TO FORM:

BRIAN PIERIK, City Attorney
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City of Pacific Grove, California
City Council Policy
Policy Governing Policy No. Effective Date Page
Code of Conduct 000-25 November 3, 2021 1 of 2

PURPOSE
The City of Pacific Grove City (City) Council adopts this Code of Conduct to assure all elected and appointed officials (Officials), while exercising their office, conduct themselves in a manner that will instill public confidence and trust in the fair operation and integrity of City government.

CODE OF CONDUCT POLICY

1. General Norms and Expectations.

A. Officials will work for the common good of the residents of the City Pacific Grove (City), not for personal interest.

B. Officials will serve as a model of leadership and civility to the community.

C. Officials will assure fair and equal treatment of all persons, claims, and transactions coming before the City Council and its various Boards and Commissions.

2. General Conduct.

Officials shall:

A. Make the public feel welcome and not be partial, prejudiced or disrespectful toward the public.

B. Treat each other, staff, and members of the public with dignity, courtesy, and respect, valuing all opinions and being tolerant of new and different ideas while encouraging creativity and innovation. Agree that inappropriate behavior is derogatory and damages the perception of the City.

C. Avoid negative comments that could offend members of the public and other Officials during public meetings, on social media, through electronic communications, in the media, and all other times.

D. Follow through on commitments and be accountable to each other, including the PGCC 5-15-24

Code of Conduct–Council Policy No. 000-25 Page 2
commitment to start and end meetings on time, work from an agenda, and be present, attentive, and prepared.

E. Keep comments clear, concise, and on-topic to maximize opportunities for all to express themselves.

F. Continuously strive to improve how members work as a team.

G. Place clear and realistic demands on staff resources and time when requesting action.

H. At all times be in compliance with all state and locally mandated ethics and reporting requirements.

I. Project a positive image of the City when dealing with other third parties (e.g., other public agencies, organizations, and media)
J. Show tolerance and respect for other parties’ opinions and issues and, if necessary, agree to disagree.

K. Represent official policies or positions of the Council or Boards and Commissions when designated as delegates of a legislative body.

L. Provide only non-confidential, non-privileged background information to the media.

Officials shall not discuss or go “off the record” to discuss, confidential or privileged information pertaining to closed sessions, or attorney-client privileged or attorney work product communications, including personnel, litigation, or real property negotiations.

3. Conduct During Meetings.

The Officials shall:

A. Treat each other and everyone with courtesy and refrain from inappropriate behavior and derogatory comments.

B. Inform the Mayor or Chair of their desire to speak and be acknowledged by the Mayor or Chair before speaking.

C. Work together to preserve order and decorum during meetings.

D. Not delay or interrupt the proceedings or the peace of the City Council, Board or Commission, nor disturb any Council Member, Board Member or Commissioner while speaking, by conversation or otherwise.

E. Attempt to build consensus on an item through an opportunity for dialogue, but when this is not possible, the majority vote shall prevail and the majority shall show respect for the opinion of the minority, and vice versa.

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Code of Conduct–Council Policy No. 000-25 Page 3
F. Once a vote is taken on an issue, Officials will support the direction taken by the City Council, Board or Commission

4. City Council Conduct with City Manager and Staff.

The Mayor and Council Members shall:

A. Respect and adhere to the City’s form of government, which is a Charter City operating under a Council-Manager form of government, with the City Council acting as the legislative body of the City.

B. Speak directly to the City Manager on issues and concerns, in order for the City Manager to address or delegate the matter to appropriate staff.

C. Direct the City Manager to implement the City Council’s policy decisions through the administrative functions of the City.

D. Treat staff professionally and refrain from publicly criticizing individual employees or employee groups during public meetings, on social media, in the media, and all other times.

E. Avoid involvement in personnel issues, including hiring, firing, disciplining, and other personnel matters, except during City Council Closed Sessions regarding City Council appointed staff including the City Manager and City Attorney, and except during City Council Closed Sessions regarding labor negotiations.

F. Channel communications through appropriate City staff. Questions for City staff should be directed only to the City Manager, City Attorney, City Clerk, or Department Heads. The City Manager should be copied on any request to Department Heads.

G. Discuss directly with the City Manager or City Attorney, as appropriate, any displeasure with a staff member.

H. Avoid comments which are offensive, intimidating, undermining, treating unfairly and harassment, to the public and staff.

I. Request answers to questions on City Council agenda items from the City Manager, City Attorney, or Administrative Services Director prior to the subject Council meeting, whenever possible.

J. Depend upon staff to respond to citizen concerns and complaints.

5. City Council Compliance with General Norms and Expectations A. Enforcement. The Mayor shall have the primary responsibility for enforcing Council Formatted: Heading 2, Indent: Left: 0.01", Hanging: 0.25", Numbered + Level: 1 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 0.31" + Indent at:

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Code of Conduct–Council Policy No. 000-25 Page 4
meeting decorum. Additionally, any Council Member may, at any time, call for a point of order to request the timely enforcement of the rules of decorum. A point of order is to be given precedence over any other motion or discussion.

B. Censure. Upon a majority vote of the full City Council, any City Council member found to violate any provision of this Policy shall be subject to censure at a Public Hearing held before the City Council. Notice of that hearing shall be provided to the full Council.

C. Council Members who intentionally and repeatedly fail to follow proper conduct may be reprimanded or formally censured by the Council, lose committee assignments (both as to City or intergovernmental agencies) or other privileges (such as payment for training or attendance at conferences) afforded to Council Members. Serious infractions of the Code of Conduct could lead to other sanctions as deemed appropriate by the Council.

Adopted November 3, 2021, Resolution 21-031
Adopted May 15, 2024, Resolution 24-XXX
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