Staff will continue monitoring remaining fund balances and reevaluate strategies for future use of these funds as part of the FY2023-24 Budget. Please refer to the attached summary schedule presented in Attachment 5 for additional information on the City's Revised FY 2022-23 projected fund balances across all funds.
The City of Pacifica prides itself on an open, inclusive, and comprehensive budget process. This process traditionally takes place over the course of several months and involves several Council study sessions in which the public has been invited to participate. This year the City Council transitioned to the broader strategic planning process versus the annual goal setting workshop that took place in previous years, and held the first Strategic Planning session on March 4, 2023, with the second session being planned for April 11, 2023. The Council’s Strategic Planning work provides a critically important roadmap for the organization as it establishes the framework for the City's short and long-term priorities and objectives and translates into the workplan for the upcoming year to be reflected in the budget. 10 Packet Pg. 358
Pacifica City Council 10 March 27, 2023
Staff looks forward to working with the Council on implementation of the vision for the community and to address any current and potential financial challenges that may lay ahead.
This work may include identifying operational opportunities and efficiencies, assessing adequate tax and fee structure, pursuing appropriate economic development opportunities, and advising on alternative revenue options available to the City to facilitate economic recovery and ensure the continuing high quality of life for the residents and visitors of Pacifica.
ALTERNATIVE ACTION:
The City Council is being asked to adopt the resolution amending the FY 2022-23 Budget. No reasonable alternative action is identified.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
A balanced and structurally sustainable budget is consistent with all the City Council's goals.
FISCAL IMPACT:
As part of the FY 2022-23 midyear review, the General Fund revenues are amended to be $50.7 million, an increase of $3.4 million or 7%, and General Fund operating expenditures are amended to $49.1 million, an increase of $1.8 million or 4% over the FY 2022-23 Adopted budget. Staff recommends a total revenue increase of $1.2 million or 3% and appropriation adjustment of $3.2 million or 6% to other Non-General Funds primarily due to previously approved funding of vehicle replacement needs in the Motor Pool Replacement fund.
ORIGINATED BY:
City Manager's Office
ATTACHMENT LIST:
Attachment 2 - FY 2022-23 Previously Approved Budget Amendments (PDF) Attachment 3 - FY 2022-23 Summary of Revenues and Transfers by Fund (PDF) Attachment 4 - FY 2022-23 Summary of Expenditures and Transfers by Fund (PDF) Attachment 5 - FY 2022-23 Fund Balance Summary by Fund (PDF) 10 Packet Pg. 359
Pacifica City Council 11 March 27, 2023
RESOLUTION NO. ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA ADOPTING THE FISCAL YEAR 2022-2023 MID-YEAR BUDGET ADJUSTMENTS
WHEREAS, the City Council adopted the FY 2022-23 Operating and Capital Budget on June 27, 2022; and
WHEREAS, the recommended budget was a balanced expenditure plan that ensured the maintenance of adequate reserves during FY 2022-23; and WHEREAS, City Staff has completed a mid-year budget review to validate budget assumptions and conduct an analysis of the year-to-date revenues and expenditures; and WHEREAS, the City Council has reviewed the Mid-Year Budget analysis and requested adjustments; and
WHEREAS, the City of Pacifica now desires to adopt the 2022-23 Fiscal Year MidYear adjustments to the FY 2022-23 budget.
NOW, THEREFORE, THE CITY COUNCIL HEREBY RESOLVES:
The City Council of the City of Pacifica hereby approves the mid-year adjustments to the FY 2022-23 budget with the citywide revenues and appropriations as follows:
10 Packet Pg. 360
Pacifica City Council 12 March 27, 2023
Fund Number and Fund Name
Revenue
Adjustments
Appropriation
Adjustments
GENERAL FUND
01 General Fund $ 3,402,107 $ 1,809,000
Total General Funds 3,402,107 1,809,000
ENTERPRISE FUNDS
18 Sewer Charge Fund - 500,000
34 Sewer Facility Construction Fund - -
35 Beach Parking Fund - -
Total Enterprise Funds - 500,000
SPECIAL REVENUE AND CAPITAL FUNDS
07 SLES Fund - -
09 Street Construction Fund 650,000 650,000
10 Gas Tax Maintenance Fund* - -
12 Highway 1 Improvement Fund - -
14 Manor Drive Improvement Fund - -
15 Aircraft Noise Project - -
16 NPDES Stormwater Fund - -
19 Planned Local Drainage Fund - -
22 General Capital Improvement Fund - -
23 Frontierland Remediation - -
24 Housing In-Lieu Fund - -
25 Parking In-Lieu Fund - -
26 Park In-Lieu Capital Improvement - -
27 PB&R Roy Davies Trust - -
28 PB&R Special Revenue Fund - 115,452
31 Pacifica Library Fund - -
38 Disaster Accounting Fund - -
Total Special Revenue & Capital Funds 650,000 765,452
INTERNAL SERVICE FUNDS
65 Self Funded Dental Plan - -
66 Self-Insurance Fund W/C - -
67 Self-Insurance Fund Liability - -
71 Motor Pool Operations Fund - -
72 Motor Pool Replacement Fund 575,000 1,979,660
74 Fire Equipment Fund - -
Total Internal Service Funds 575,000 1,979,660
DEBT SERVICE FUNDS
40 Debt Service Fund - -
Total Debt Service Funds - -
1,225,000 3,245,112
$ 4,627,107 $ 5,054,112
City of Pacifica
Summary of FY2022-23 Mid-year Budget Adjustments
Total All Funds
Total Other Funds (non-General Fund)
10 Packet Pg. 361
Pacifica City Council 13 March 27, 2023
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 27th day of March, 2023, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_________________________________
Tygarjas Twyrls Bigstyck, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 10 Packet Pg. 362
Action Item Date Department GL Account
Revenues Expenses Transfers Net
General Fund (01)
Settlement for Geary et al 8/8/2022 City Attorney 01.220240.52828.0000.000 550,000 550,000 Pacifica community television Grant 9/12/2022 Non-departmental 01.400410.52800.0000.000 50,000 50,000 $ - $ 600,000 $ - $ 600,000
FUND 18: SEWER CHARGE FUND
Transfer to Fund 72 for Vehicle Replacement Fund 11/28/2022 Public Works 18.940000.59972.0000.000 500,000 500,000 $ - $ - $ 500,000 $ 500,000
FUND 28: PB&R SPECIAL REVENUE
PBR Walk-in Freezer for the Community Center 2/27/2023 PB&R 28.861002.55130.0000.000 115,452 115,452 $ - $ 115,452 $ - $ 115,452
FUND 29: TREE SPECIAL REVENUE FUND
Created a new Special Revenue Fund to account
for future accounting of tree related activities. 10/10/2022 Public Works $ - $ - $ - $ -
FUND 72: MOTOR POOL REPLACEMENT FUND
Insurance Refund Police Utility Explorer 11/28/2022 Public Works 72.920000.48930.0000.000 ($75,000) -75,000 Transfer in From Fund 18 11/28/2022 Public Works 72.920000.49018.0000.000 ($500,000) -500,000 Vehicle Replacement 11/28/2022 Public Works 72.920760.55110.0000.000 1,979,660 1,979,660 ($75,000) $1,979,660 ($500,000) $1,404,660
$ (75,000) $ 2,095,112 $ - $ 2,020,112
$ (75,000) $ 2,695,112 $ - $ 2,620,112
Total Sewer Fund:
Total PB&R Special Revenue Fund:
Total PB&R Special Revenue Fund:
Total Non-General:
Total All Funds:
Total Tree Special Revenue Fund:
Total General Fund:
Attachment 2
City of Pacifica
FY 2022-23 Mid-Year Budget
City Council Previously Approved Budget Amendments
Fiscal Impact
10.a
Packet Pg. 363 Attachment: Attachment 2 - FY 2022-23 Previously Approved Budget Amendments [Revision 1] (5310 : FY Fund Name FY 2021-22
Actual
FY 2022-23
Original
Budget
Previously
Approved
Mid Year
Adjustments
Total
Mid Year
Adjustments
FY 2022-23
Revised
Budget
% Change
over
Adopted
01 GENERAL FUND $ 43,581,524 $ 47,275,263 $ - $ 3,402,107 $ 3,402,107 $ 50,677,370 7%
ENTERPRISE FUNDS
18 Sewer Charge Fund 18,992,222 18,671,000 - - - 18,671,000 - 34 Sewer Facility Construction Fund 259,708 3,000 - - - 3,000 - 35 Beach Parking Fund 559,193 665,000 - - - 665,000 -
Total Enterprise Funds 19,811,123 19,339,000 - - - 19,339,000 -
SPECIAL REVENUE AND CAPITAL FUNDS
07 SLES Fund 157,556 130,000 - - - 130,000 -
08 Fire Assessment Fund - 133,300 - - - 133,300 -
09 Street Construction Fund 2,529,756 4,805,519 - 650,000 650,000 5,455,519 14% 10 Gas Tax Maintenance Fund* 1,817,247 2,153,390 - - - 2,153,390 - 12 Highway 1 Improvement Fund 78,342 29,500 - - - 29,500 - 14 Manor Drive Improvement Fund 4,670 2,700,000 - - - 2,700,000 - 15 Aircraft Noise Project - - - - - - -
16 NPDES Stormwater Fund 227,576 258,000 - - - 258,000 - 19 Planned Local Drainage Fund - 477,000 - - - 477,000 - 22 General Capital Improvement Fund 5,724,245 3,856,000 - - - 3,856,000 - 23 Frontierland Remediation 6,250 75,000 - - - 75,000 - 24 Housing In-Lieu Fund 791 - - - - - -
25 Parking In-Lieu Fund - - - - - - -
26 Park In-Lieu Capital Improvement 147,617 120,000 - - - 120,000 - 27 PB&R Roy Davies Trust 892 300,000 - - - 300,000 -
28 PB&R Special Revenue Fund 423 - - - - - -
29 Tree Special Revenue Fund - - - - - - -
31 Pacifica Library Fund 30,000 34,000 - - - 34,000 -
38 Disaster Accounting Fund 2,138,097 3,928,498 - - - 3,928,498 - Total Special Revenue & Capital Funds 12,863,461 19,000,207 - 650,000 650,000 19,650,207 3%
INTERNAL SERVICE FUNDS
65 Self Funded Dental Plan 229,496 248,500 - - - 248,500 - 66 Self-Insurance Fund W/C 1,064,700 1,100,000 - - - 1,100,000 - 67 Self-Insurance Fund Liability 417,000 550,000 - - - 550,000 - 71 Motor Pool Operations Fund 1,510,209 1,200,000 - - - 1,200,000 - 72 Motor Pool Replacement Fund 24,491 125,000 575,000 - 575,000 700,000 460% 74 Fire Equipment Fund - - - - - - -
Total Internal Service Funds 3,245,896 3,223,500 575,000 - 575,000 3,798,500 18%
DEBT SERVICE FUNDS
40 Debt Service Fund 7,633,189 2,900,800 - - - 2,900,800 - Total Debt Service Funds 7,633,189 2,900,800 - - - 2,900,800 - Total Other Funds (non-General Fund) 43,553,670 44,463,507 575,000 650,000 1,225,000 45,688,507 3% Total All Funds $ 87,135,194 $ 91,738,770 $ 575,000 $ 4,052,107 $ 4,627,107 $ 96,365,877 5% Attachment 3 City of Pacifica
FY2022-23 Mid-Year Budget
Summary of Revenue & Transfers by Fund
10.b
Packet Pg. 364 Attachment: Attachment 3 - FY 2022-23 Summary of Revenues and Transfers by Fund [Revision 2] (5310 :
Fund Name FY 2021-22
Actual
FY 2022-23
Adopted
Budget
Previously
Approved
Mid Year
Adjustments
Total
Mid Year
Adjustments
FY 2020-21
Revised
Budget
% Change
over
Adopted
01 GENERAL FUND $ 43,187,936 $ 47,272,227 $ 600,000 $ 1,209,000 $ 1,809,000 $ 49,081,227 4%
ENTERPRISE FUNDS
18 Sewer Charge Fund 15,913,527 18,828,292 500,000 - 500,000 19,328,292 3% 34 Sewer Facility Construction Fund 844,677 8,981,000 - - - 8,981,000 - 35 Beach Parking Fund 620,509 493,417 - - - 493,417 -
Total Enterprise Funds 17,378,714 28,302,709 500,000 - 500,000 28,802,709 2%
SPECIAL REVENUE AND CAPITAL FUNDS
07 SLES Fund 168,189 127,700 - - - 127,700 -
08 Fire Assessment Fund - - - - - - -
09 Street Construction Fund 3,594,616 4,050,564 - 650,000 650,000 4,700,564 16% 10 Gas Tax Maintenance Fund* 1,778,187 1,756,774 - - - 1,756,774 - 12 Highway 1 Improvement Fund 70,635 60,452 - - - 60,452 - 14 Manor Drive Improvement Fund 81,145 3,000,000 - - - 3,000,000 - 15 Aircraft Noise Project - - - - - - -
16 NPDES Stormwater Fund 231,074 270,981 - - - 270,981 - 19 Planned Local Drainage Fund 645,236 102,000 - - - 102,000 - 22 General Capital Improvement Fund 2,301,754 5,064,000 - - - 5,064,000 - 23 Frontierland Remediation - - - - - - -
24 Housing In-Lieu Fund - - - - - - -
25 Parking In-Lieu Fund - 102,000 - - - 102,000 -
26 Park In-Lieu Capital Improvement 15,899 320,000 - - - 320,000 - 27 PB&R Roy Davies Trust 364,649 1,505,200 - - - 1,505,200 - 28 PB&R Special Revenue Fund 25,380 86,182 115,452 - 115,452 201,634 134% 29 Tree Special Revenue Fund - - - - - - -
31 Pacifica Library Fund 15,641 34,000 - - - 34,000 -
38 Disaster Accounting Fund 563,612 2,101,000 - - - 2,101,000 - Total Special Revenue & Capital Funds 9,856,017 18,580,853 115,452 650,000 765,452 19,346,305 4%
INTERNAL SERVICE FUNDS
65 Self Funded Dental Plan 186,996 177,500 - - - 177,500 - 66 Self-Insurance Fund W/C 1,309,303 1,100,000 - - - 1,100,000 - 67 Self-Insurance Fund Liability 466,953 544,206 - - - 544,206 - 71 Motor Pool Operations Fund 1,202,051 1,177,123 - - - 1,177,123 - 72 Motor Pool Replacement Fund 1,053,837 25,000 1,979,660 - 1,979,660 2,004,660 7919% 74 Fire Equipment Fund 13,932 - - - - - -
Total Internal Service Funds 4,233,072 3,023,829 1,979,660 - 1,979,660 5,003,489 65%
DEBT SERVICE FUNDS
40 Debt Service Fund 2,543,206 2,900,800 - - - 2,900,800 - Total Debt Service Funds 2,543,206 2,900,800 - - - 2,900,800 - Total Other Funds (non-General Fund) 34,011,009 52,808,191 2,595,112 650,000 3,245,112 56,053,303 6% Total All Funds $ 77,198,944 $ 100,080,418 $ 3,195,112 $ 1,859,000 $ 5,054,112 $ 105,134,530 5% Attachment 4
City of Pacifica
FY2022-23 Mid-Year Budget
Summary of Expenses & Transfers by Fund
10.c
Packet Pg. 365 Attachment: Attachment 4 - FY 2022-23 Summary of Expenditures and Transfers by Fund [Revision 2] Fund Name Fund Balance
6/30/2022
Revenues &
Transfers In
Revised Budget
Expenditures &
Transfers Out
Revised Budget
Revenue Over
(Under)
Expenditures
Projected
Fund Balance
6/30/2023
01 GENERAL FUND $ 16,292,225 $ 50,677,370 $ 49,081,227 $ 1,596,143 $ 17,888,368
ENTERPRISE FUNDS
18 Sewer Charge Fund 3,589,583 18,671,000 19,328,292 (657,292) 2,932,291 34 Sewer Facility Construction Fund 27,220,292 3,000 8,981,000 (8,978,000) 18,242,292 35 Beach Parking Fund 272,987 665,000 493,417 171,583 444,570 Total Enterprise Funds 31,082,862 19,339,000 28,802,709 (9,463,709) 21,619,153
SPECIAL REVENUE FUNDS
07 SLES Fund 225,763 130,000 127,700 2,300 228,063
08 Fire Assessment Fund - 133,300 - 133,300 133,300
09 Street Construction Fund 2,446,823 5,455,519 4,700,564 754,955 3,201,778 10 Gas Tax Maintenance Fund* (149,595) 2,153,390 1,756,774 396,616 247,021 12 Highway 1 Improvement Fund 618,250 29,500 60,452 (30,952) 587,298 14 Manor Drive Improvement Fund 875,891 2,700,000 3,000,000 (300,000) 575,891 15 Aircraft Noise Project 411 - - - 411
16 NPDES Stormwater Fund 324,165 258,000 270,981 (12,981) 311,184 19 Planned Local Drainage Fund (470,190) 477,000 102,000 375,000 (95,190) 22 General Capital Improvement Fund 6,722,964 3,856,000 5,064,000 (1,208,000) 5,514,964 23 Frontierland Remediation 400,905 75,000 - 75,000 475,905 24 Housing In-Lieu Fund 244,014 - - - 244,014
25 Parking In-Lieu Fund 116,142 - 102,000 (102,000) 14,142 26 Park In-Lieu Capital Improvement 680,827 120,000 320,000 (200,000) 480,827 27 PB&R Roy Davies Trust 2,757,814 300,000 1,505,200 (1,205,200) 1,552,614 28 PB&R Special Revenue Fund 2,120,960 - 201,634 (201,634) 1,919,326 29 Tree Special Revenue Fund - - - - -
31 Pacifica Library Fund 121,143 34,000 34,000 - 121,143 38 Disaster Accounting Fund 6,088,413 3,928,498 2,101,000 1,827,498 7,915,911 Total Special Revenue & Capital Funds 23,124,700 19,650,207 19,346,305 303,902 23,428,602
INTERNAL SERVICE FUNDS
65 Self Funded Dental Plan 199,127 248,500 177,500 71,000 270,127 66 Self-Insurance Fund W/C 566,919 1,100,000 1,100,000 - 566,919 67 Self-Insurance Fund Liability 715,286 550,000 544,206 5,794 721,080 71 Motor Pool Operations Fund 226,828 1,200,000 1,177,123 22,877 249,705 72 Motor Pool Replacement Fund 2,016,755 700,000 2,004,660 (1,304,660) 712,095 74 Fire Equipment Fund 13,932 - - - 13,932
Total Internal Service Funds 3,738,847 3,798,500 5,003,489 (1,204,989) 2,533,858
DEBT SERVICE FUNDS
40 Debt Service Fund 5,317,384 2,900,800 2,900,800 - 5,317,384 Total Debt Service Funds 5,317,384 2,900,800 2,900,800 - 5,317,384 Total Other Funds 63,263,793 45,688,507 56,053,303 (10,364,796) 52,898,997 Total All Funds $ 79,556,018 $ 96,365,877 $ 105,134,530 $ (8,768,653) $ 70,787,365 Attachment 5
City of Pacifica
FY 2022-23 Revised Budget
Summary of Fund Balances
10.d
Packet Pg. 366 Attachment: Attachment 5 - FY 2022-23 Fund Balance Summary by Fund [Revision 1] (5310 : FY 2022-23