• Brief summary minutes, at a minimum, record the final decisions made; and, at a maximum, may record what advice the body was given to enable it to make its decisions, the body’s thought process in making the decision, and the final decisions made. Emphasis is given on the body’s thought process, not individual members’ thought processes. The minutes should summarize only the main points which arose in discussion if and only if they are relevant to the decision. • Comments made by members such as “for the record” or “for the minutes” have no bearing on the content of minutes and are given no greater and no lesser consideration than other comments made at the public meeting. Members seeking to memorialize comments should incorporate such verbiage into the language of the motion. As an alternative, members may submit written statements to be retained with the agenda item.
• Since the main purpose of minutes is to record the legislative body’s decision, summary minutes should be brief. By concentrating on the legislative body’s decision, brief summary minutes will provide only a select recording of what was discussed at the meeting. Brief summary minutes should not attempt to reproduce, however summarily, what every speaker said. It should only record the essence of the discussion and include the main threads that lead to the body’s conclusion. • To the fullest extent possible, brief summary minutes should be impersonal and should not attribute views to individual persons. Only the positions and decisions taken by the whole legislative body are relevant, not those of individual members. The passive voice is favored i.e. “It was suggested that…,” “It was generally felt that...,” “It was questioned whether…,” “During discussion, it was clarified…” • There are reasons for not attributing comments to specific speakers. First, it makes for brevity--a point can be recorded more concisely in impersonal form. Second, a point raised by one speaker will often be further developed by others—in impersonal brief summary minutes, only the fully-developed point is recorded in its final form. Third, points by several speakers can be consolidated into a single paragraph. Fourth, the impersonal style averts future corrections to minutes. • While the primary purpose of minutes is to memorialize decisions made by the legislative body as a whole, under limited circumstances it is necessary and/or appropriate to attribute comments to individual members including:
o Individual member’s reports pursuant to Government Code 53232.3(d) (enacted by AB 1234, 2005). The minute record shall include the type of meeting attended at the expense of the local agency and the subject matter.
o Individual member’s reports on intergovernmental agencies. Brief summary minutes should include the type of meeting at a minimum, and, at the maximum, include the subject matter. o Individuals speaking under public comment. Brief summary minutes shall, at a minimum, list the public member’s name (if provided); and, at a maximum, include the overall topic and stance/position. Such as Mr. Jones spoke in opposition to the Project X. Being mindful that the minutes are recordings of the legislative body’s proceedings, it is not appropriate to include detail of individual comments. There is an exception for public testimony provided during public hearings, for which the minutes shall include the speaker’s name (if provided) and a summary position of the speaker (i.e., supported or opposed). • For purposes of meeting Government Code 36814 and/or 54953(c)(2), the city clerk should enter the ayes and noes in the minutes. For informal consensus (i.e. providing staff direction), it is appropriate to note the dissention of one or more members by, at a minimum, stating the dissenting member’s name and dissention, such as “Mr. Jones dissented,” and at a maximum to also include a brief reason, such as “Mr. Jones dissented citing budget concerns.”
• While the primary purpose of legislative body meetings is for the legislative body to take legislative action and make decisions to advance agency business, it is acknowledged that agency meetings also
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Packet Pg. 805 Attachment: Attachment B: City Clerks Association of California Guidelines for Preparing Minutes (5430 : Resolution - Meeting Minutes Format
serve as platforms for ceremonial presentations and reports on social and community events. At a minimum, brief summary minutes should identify that presentations were made and event reports were given; and, at a maximum, report only the subject matter of the presentation or event. • For community workshops and town hall meetings subject to the Brown Act, brief summary minutes, at a maximum, record the overall topic, provided that no legislative actions were taken. It is advisable to note in the minutes that no legislative action was taken. • The guidelines contained herein are applicable to committees and commissions subject to the Brown Act. It is acknowledged that many boards and commissions take few legislative actions, and the tendency is to include more detail in the minutes on event reports and planning. At a maximum, brief summary minutes may include key points of the final reports or determinations, and all comments shall be attributable to the entire body and not attributable to individual members. • Brief summary minutes shall serve to clarify decisions taken and who is expected to execute the decisions. It is not necessary to write down all action points or all tasks identified. Minutes shall not serve as a substitute for task lists, and the focus shall remain on the final decisions made by the legislative body.
• The language of brief summary minutes should be relatively restrained and neutral, however impassioned the discussion. Brief summary minutes will record the substance of the point in an intemperate way.
• To the fullest extent possible, minutes should be self-contained to be intelligible without reference to other documents.
• As a general rule, individual member comments are not identified in the brief summary minutes of discussions, and minutes should concentrate on the collective body’s thought process and the collective decisions made by the majority, not individuals. • Brief summary minutes should concentrate on central issues germane to the final decision. The record of the discussion should be presented in a logical sequence, rather than reproduced in the actual order they were made in discussion.
• The legislative body may wish to choose more, substantive (summary) minutes if there’s no archival audio/video backup recording available of its proceedings. If audio/video recording is available for future reference, minute notations can be more limited (action).
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Packet Pg. 806 Attachment: Attachment B: City Clerks Association of California Guidelines for Preparing Minutes (5430 : Resolution - Meeting Minutes Format Formats of City Council Meeting Minutes for Cities in San Mateo County City Minutes Format
# pages
in Sample
Pacifica Long Summary/ Semi‐Verbatim 25
Atherton Brief Summary 8
Belmont Brief Summary 5
Brisbane Action 4
Burlingame Summary 9
Colma Action 5
Daly City Action 5
East Palo Alto Action 5
Foster City Action 8
Half Moon Bay Action 4
Hillsborough Action/ Brief Summary 6
Menlo Park Action 4
Millbrae Action 6
Portola Valley Action 3
Redwood City Action 11
San Bruno Action 5
San Carlos Brief Summary 8
San Mateo Brief Summary 5
South San Francisco Brief Summary 7
Woodside Summary 5/ 11
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Packet Pg. 807 Attachment: Attachment C: Summary of Minutes Formats for SMC Cities (5430 : Resolution - Meeting Minutes Format for City Council, Planning
MINUTES
CITY OF HALF MOON BAY CITY COUNCIL
TUESDAY, NOVEMBER 16, 2021
VIRTUAL VIA ZOOM MEETING (COVID-19 PROTOCOLS)
CONVENE REGULAR MEETING / ROLL CALL
Mayor Brownstone called the meeting to order at 7:00 p.m. and led the pledge of allegiance.
ROLL CALL
PRESENT: Councilmembers Penrose, Rarback and Jimenez, Vice Mayor Ruddock, and Mayor Brownstone
PUBLIC FORUM
The following individuals addressed the Council:
• Virginia
• Terry Lehigh
PROCLAMATIONS AND PRESENTATIONS
MIDCOAST COMMUNITY COUNCIL UPDATE
Clare Toutant provided an update on recent activities of the Midcoast Community Council.
COLLEGE OF SAN MATEO PRESENTATION
Dr. Jennifer Taylor-Mendoza, President, and Lisa Petrides, Board of Trustees, provided an update on the College of San Mateo including shared priorities, connecting to the Coastside, Promise Scholars Program, data on students, support during the pandemic, and shared challenges.
The Council discussed the item.
MAYOR’S ANNOUNCEMENTS OF COMMUNITY ACTIVITIES AND COMMUNITY SERVICE None.
REPORT OUT FROM RECENT CLOSED SESSION MEETINGS
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Packet Pg. 808 Attachment: Attachment D: Sample Minutes from City of Half Moon Bay (5430 : Resolution - Meeting Minutes Format for City Council, Planning NOVEMBER 16, 2021
City Council Minutes
None.
CITY MANAGER UPDATES TO COUNCIL
None.
1. CONSENT CALENDAR
1.A WAIVE READING OF RESOLUTIONS AND ORDINANCES
1.B WARRANTS FOR THE MONTH OF OCTOBER 2021
1.C APPROVAL OF MINUTES
1.D RE-RATIFICATION OF RESOLUTION TO CONTINUE HOLDING PUBLIC MEETINGS REMOTELY (AB 361)
1.E ADOPTION OF CALTRANS LOCAL ASSISTANCE PROCEDURES MANUAL (LAPM) CHAPTER 10: CONSULTANT SELECTION
MOTION
Mayor Brownstone moved and Councilmember Rarback seconded a motion to approve the Consent Calendar. The question was called and the motion carried unanimously.
2. ORDINANCES AND PUBLIC HEARINGS
2A. BUILDING ELECTRIFICATION ORDINANCE
Sustainability Analyst Vostinak presented the staff report.
Mayor Brownstone opened the public hearing.
The following individuals addressed the Council:
• Steve Fineman
• Terry Nagel
• Paul Gregorieff
• Linda Hutchins Knowles
• Linda Acosta Anderson
• Monet
• Tony Angelli
• Kurt Common
• Michelle Arias
• Joy Alfia
• Jack Hebb
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Packet Pg. 809 Attachment: Attachment D: Sample Minutes from City of Half Moon Bay (5430 : Resolution - Meeting Minutes Format for City Council, Planning NOVEMBER 16, 2021
City Council Minutes
• Bill Balson
• Les Deman • Bruce Nagel • Hunter McDivit
t
• Frank Mento • Frank Gerrity • Dorene Gerrity • Adrienne Etherton • Elijah Leary • Lauren Weston • Suzanne Emmerson • Natasha Elliot • David Dalton • Jim Cedrow • Anne Fleming • Crystal Wickham • Virginia Terzian • Allen Stromeyer • Tom Kabat • Terry Leighigh • Kevin Stidemeyer • Dave Eblovi • Joe Fullerton • Scott Shell • Mr. Wonderful • Diane Bailey • Gina Azari • Dave Shore • Penny Marshal • Karen Wang • Jared Johnson • Vic Birelli • Lance Amatto • Robert Whitehair • Sven Tisom • Gina Bay • John Ullom • Sean Armstrong • Elsa Shafer • Brianna Duarte
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Packet Pg. 810 Attachment: Attachment D: Sample Minutes from City of Half Moon Bay (5430 : Resolution - Meeting Minutes Format for City Council, Planning NOVEMBER 16, 2021
City Council Minutes
RECESS
Mayor Brownstone called a recess at 9:43 p.m. The meeting reconvened at 9:50 p.m. with all Councilmembers present.
The Council asked questions of staff, discussed the provisions of the proposed ordinance and provided direction to staff.
MOTION
Mayor Brownstone moved and Councilmember Ruddock seconded a motion to continue the hearing to December 7, 2021. The question was called and the motion carried unanimously.
2B. ELECTRIC VEHICLE AND PHOTOVOLTAIC SYSTEM REACH CODES FOR 2019 ENERGY CODE MOTION
Mayor Brownstone moved and Councilmember Ruddock seconded a motion to continue the hearing to December 7, 2021. The question was called and the motion carried unanimously.
3. RESOLUTION AND STAFF REPORTS
3.A VACCINATIONS
The item was continued to December 7, 2021.
COMMISSION / COMMITTEE UPDATES
None.
CITY COUNCIL REPORTS / ITEMS
None.
ADJOURNMENT
Mayor Brownstone adjourned the meeting at 11:25 p.m.
Respectfully Submitted: Approved:
Jessica Blair, City Clerk Robert Brownstone, Mayor
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Packet Pg. 811 Attachment: Attachment D: Sample Minutes from City of Half Moon Bay (5430 : Resolution - Meeting Minutes Format for City Council, Planning
TOWN OF PORTOLA VALLEY
Regular Meeting of the Town Council
Wednesday, July 13, 2022
7:00 P.M.
Craig Hughes, Mayor
Sarah Wernikoff, Vice Mayor
Jeff Aalfs, Councilmember
Maryann Derwin, Councilmember
John Richards, Councilmember
MINUTES
1. CALL TO ORDER – All Councilmembers were present.
2. REPORT OUT OF CLOSED SESSION
There was no report out of Closed Session.
3. ORAL COMMUNICATIONS
The following members of the public spoke during Oral Communications:
• Rita Comes
• Danna
• Caroline Vertongen
• Liz Babb
4. ANNOUNCEMENTS/PRESENTATIONS
None
5. CONSENT AGENDA
The following member of the public spoke regarding the Consent Agenda:
• Caroline Vertongen
M/S Derwin/Richards to approve the Consent Agenda. Motion carried unanimously by roll call vote.
a. Approval of Action Minutes for the Regular Meeting of June 22, 2022 b. Approval of Warrant List
c. Adoption of a Resolution Confirming the State of Emergency and Need to Continue Conducting Town Public Meetings Remotely (a) A Resolution of the Town Council of the Town of Portola Valley Confirming Existing State of Emergency and Authorizing Continued Remote Public Meetings Under AB 361
d. Adoption of Resolution Calling for the Holding of the November 8, 2022 General Municipal Election
e. Approval of Purchase of Four Pickleball Nets in the Amount of $9,200 ($2,300 each) f. Adopt the FY 2022-23 Budget for the Woodside Highlands Road Maintenance District.
6. STUDY SESSION
a. Receive the Town Lobbyist Legislative/Budget Update
Audrey Ratajczak, Cruz Strategies, presented the update.
The following members of the public spoke during the item:
• Kristi Corley
• Karen Askey
Informational item only. No motion taken.
7. REGULAR AGENDA
a. Review the Draft Housing Element
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Packet Pg. 812 Attachment: Attachment E: Sample Minutes from Town of Portola Valley (5430 : Resolution - Meeting Minutes Format for City Council, Planning Town of Portola Valley – Minutes
July 13, 2022
Laura Russell, Planning & Building Director, presented the report.
The Town Council took a brief recess at 9:13 p.m
The Town Council reconvened at 9:20 p.m.
The following members of the public spoke during the item:
• Jocelyn McArthur • Anne Ashmeal
• Rita Comes • Connie Ring
• Diana • Nona Chiariello
• Judith Murphy • George Savage
• Robin Murdoch • Liz Babb
• Peter Lipman • Mary Jack
• Jeremy Levine • Alexander Melendrez
• Nathan Chan • Kristi Corley
• Nan Shostak • Caroline Vertongen
• Mac Harman • Dale Pfau
• Judith Mendelsohn • Mary
• Todd Scheuer • Robin Murray
• Tim Clark • Jon Silver
• Karen Askey • Gary Morgenthaler
• Jonathan Buenemann • Trish Heald
• Louis Ebner • Andrea Young
• Maria • Jay
• Gregg Franklin • Betsy Morgenthaler
The Town Council took a brief recess at 11:23 p.m.
The Town Council reconvened at 11:30 p.m.
A majority of Town Council provided the following direction to staff:
• Formed a Subcommittee of the Mayor and Vice Mayor to work with staff on finalizing the buffer and units allocated to the Glen Oaks site.
• Requested staff to follow up with the property owner and tenant at Glen Oaks and Isola Riding Academy to evaluate options for maintaining horse operations. • Added limitations to the Opt-In Rezoning Program to limit projects to four units per site (rather than four units per acre) and require a discretionary review process. • Supported the Gateway Land Use designation recommended by Planning Commission for the Dorothy Ford Field and Open Space property and the Ladera Church property across the street. Planning for these two sites will take place together approximately two years into the Housing Element cycle. This will allow the Town to evaluate how Housing Element implementation is progressing prior to deciding how to develop Dorothy Ford Field and Open Space.
• Confirmed that there is not a proposal to build housing over the Ford Field Baseball Diamond. There may be an opportunity to rearrange the uses at the site and improve the baseball facilities with the overall project.
• Directed staff to submit the Draft Housing Element to the State Department of Housing and Community Development (HCD) upon completion of the revisions. b. Update the Town Council Priority Efforts List and Approve the Proposed Council Priority Reporting Process.
This item was continued to the regular meeting of August 10, 2022.
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Packet Pg. 813 Attachment: Attachment E: Sample Minutes from Town of Portola Valley (5430 : Resolution - Meeting Minutes Format for City Council, Planning Town of Portola Valley – Minutes
July 13, 2022
8. COUNCIL LIAISON COMMITTEE AND REGIONAL AGENCIES REPORTS No reports were presented.
9. TOWN MANAGER REPORT
No report was presented.
10. WRITTEN COMMUNICATIONS
a. Town Council Digests – July 7, 2022
11. ADJOURNMENT – The meeting adjourned at 1:28 a.m.
The next Regular Town Council meeting will be held on August 10, 2022 at 7:00 p.m.
The meeting minutes were prepared by Melissa Thurman, Town Clerk, for approval at the meeting of August 10, 2022.
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Packet Pg. 814 Attachment: Attachment E: Sample Minutes from Town of Portola Valley (5430 : Resolution - Meeting Minutes Format for City Council, Planning City Council Regular Meeting Minutes – 07/18/2022 Page 1
COUNCIL MEMBERS
Rick Bonilla, Mayor
Diane Papan, Deputy Mayor
Amourence Lee
Joe Goethals
Eric Rodriguez
CITY OF SAN MATEO
Regular Meeting Minutes
City Council
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
July 18, 2022
City Hall Council Chambers 7:00 PM
Regular Meeting
CALL TO ORDER
Pledge of Allegiance
Roll Call
Present: Mayor Bonilla, Council Members: Lee, Goethals and Rodriguez Deputy Mayor Diane Papan teleconferenced into this meeting from: 1354 North Bundy, Los Angeles CA 90049
CEREMONIAL
1. Deputy City Clerk Joan Diskin – Commendatory Retirement Resolution C-5
2. RethinkWaste 2022 Trash to Art Winner Recognition – Aya Tripp from the Carey School of San Mateo
CONSENT CALENDAR
The following items, 3 through 6 and 8 through 19, were considered to be routine by the City Council. Item 7 was removed to be considered separately. After the titles of the items were read by the City Clerk, the public was invited to comment and there were no speakers. Motion passed 5-0.
Moved: Rodriguez, Seconded: Goethals
Ayes: Bonilla, Papan, Lee, Goethals and Rodriguez
Noes: None
3. City Council 2023 Regular Meeting Calendar – Adoption Adopt the City Council Regular Meeting Schedule for calendar year 2023.
4. Public Works and Library Departments – Classification Updates Adopt a Resolution to approve the: 1) job specifications and salary ranges for two new classifications of Wastewater Treatment Plant (WWTP) Technicians; 2) addition of five WWTP positions and two Public Works Engineering Department positions; 3) elimination of three WWTP positions; 4) revisions to the job specifications for various classifications in the WWTP and in the Engineering Division; and 5) reallocation of a vacant Library Assistant position to an Administrative Technician classification in the Library Department.
Enactment: Resolution No. 77 (2022)
5. Juvenile Diversion Program Case Management Services – Contract and Amendment Approve a three-year contract with the Youth Service Bureau of the YMCA of San Francisco for Juvenile Diversion Program case management services in the total amount of $384,715; approve Amendment No. 4 to the agreement with the County of San Mateo to increase the reimbursement amount by $100,000 for case management services for the San Mateo Police Department Juvenile Diversion Program; and authorize the Chief of Police to execute the documents in substantially the form presented.
DocuSign Envelope ID: A13330DE-4DDB-4933-BA31-6E80C3ABCC3A
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Packet Pg. 815 Attachment: Attachment F: Sample Minutes from City of San Mateo (5430 : Resolution - Meeting Minutes Format for City Council, Planning City Council Regular Meeting Minutes – 07/18/2022 Page 2
6. Unpaid Code Enforcement Abatement Costs and Citations - 2022 Proposed Property Tax Liens Adopt a Resolution to approve the list of properties proposed for tax liens for unpaid Code Enforcement abatement costs and citations, and direct staff to forward the list to the San Mateo County Controller’s Office to be included in the current year tax roll.
Enactment: Resolution No. 85 (2022)
8. Citywide Street Rehabilitation Package 3-B (Phase 2) – Agreement Approve an agreement with G. Bortolotto & Company, Inc. for the Citywide Street Rehabilitation Package 3-B (Phase 2) Project in the amount of $1,755,339.50; establish a contingency reserve in the amount of $176,000 for agreement; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency reserve.
9. Pavement Management and Smooth Streets Program Management Services – Agreement Approve an agreement with Freyer & Laureta, Inc. for Program Management Services for the Smooth Streets and Pavement Management programs in an amount not to exceed $200,000; establish a contingency of $20,000; and authorize the Public Works Director to execute the amendment in substantially the form presented and issue change orders within the contingency amount.
10. High Voltage Streetlight Conversion (Phase 4) Design Services – Agreement Approve an agreement with HDR Engineering, Inc. for design services for High Voltage Streetlight Conversion (Phase 4) in an amount not to exceed $259,400; establish a contingency reserve of $25,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and approve amendments within the contingency amount.
11. Citywide Street Reconstruction Phase 3 – Agreements and Budget Transfer Adopt a Resolution to authorize a budget transfer from Citywide Street Reconstruction Package 2 to Package 1 in the amount of $2,900,000; approve an agreement with Teichert Construction for the Citywide Street Reconstruction Phase 3 Project in the amount of $4,229,667 and establish a contingency reserve of $423,000; approve an agreement with Ghirardelli Associates for construction inspection support services in the amount of $150,000 and establish a contingency reserve of $15,000; and authorize the Public Works Director to execute the agreements in substantially the form presented and issue change orders within the contingency amounts.
Enactment: Resolution No. 78 (2022)
12. Citywide Street Reconstruction Phase 3 Project – Amendment Approve Amendment No. 4 to the agreement with Wilsey Ham for engineering services during construction in an amount not to exceed $134,000 for a new agreement total of $528,874; and authorize the Public Works Director to execute the amendment in substantially the form presented.
13. Right-of-Way Permitting Support Services – Agreement Approve an agreement with Anchor Engineering to provide right-of-way permitting review and processing services in the amount of $500,000; and authorize the Director of Public Works to execute the agreement in substantially the form presented.
DocuSign Envelope ID: A13330DE-4DDB-4933-BA31-6E80C3ABCC3A
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Packet Pg. 816 Attachment: Attachment F: Sample Minutes from City of San Mateo (5430 : Resolution - Meeting Minutes Format for City Council, Planning City Council Regular Meeting Minutes – 07/18/2022 Page 3
14. 2750 South Delaware Street Sidewalk Easement – Acceptance Adopt a Resolution to accept a Sidewalk Easement for Bay Meadows Station Block 1, 2750 South Delaware Street, in substantially the form presented.
Enactment: Resolution No. 79 (2022)
15. 2750 South Delaware Street Access Easement – Acceptance Adopt a Resolution to accept an Access Easement on 2750 South Delaware Street in substantially the form presented.
Enactment: Resolution No. 80 (2022)
16. 2022 Annual Sewer Basin Rehabilitation Projects – Agreements Approve four on-call professional design services agreements for the Clean Water Program with CSG Consultants, Schaaf & Wheeler, Wilsey Ham, and Freyer & Laureta for various sewer pipe rehabilitation projects in amounts not-to-exceed $1,500,000 for each consultant; and authorize the Public Works Director to execute the agreements in substantially the form presented and issue project-specific task orders up to the not-to-exceed amount under each agreement.
17. Local Roadway Safety Plan – Agreement
Approve an agreement with Kittelson & Associates, Inc. for preparation of the San Mateo Local Roadway Safety Plan in the amount of $120,938; approve a contingency in the amount of $12,000; and authorize the Public Works Director to execute the agreement and amendments within the contingency in substantially the form presented.
18. Rail Shuttle Bus Service Administration – Agreements Approve the Amended and Restated Rail Shuttle Bus Service Administration Agreements for the Campus Drive and Norfolk Shuttles with Commute.org for extension of shuttle operations for a total of $73,375 and authorize the Public Works Director to execute the agreement in substantially the form presented.
19. SF-Peninsula Regional Purewater Project – Memorandum of Agreement Adopt a Resolution to approve a Memorandum of Agreement between the Bay Area Water Supply and Conservation Agency, California Water Service Company, City and County of San Francisco through its Public Utilities Commission, Mid-Peninsula Water District, and Silicon Valley Clean Water for the development of a basis of design report for the SF-Peninsula Regional Purewater project, which will incorporate the City as a party to the agreement and commit to a cost share not to exceed $100,000; and authorize the City Manager to execute the agreement in substantially the form presented.
Enactment: Resolution No. 81 (2022)
END OF CONSENT CALENDAR
REMOVED FROM CONSENT CALENDAR
DocuSign Envelope ID: A13330DE-4DDB-4933-BA31-6E80C3ABCC3A
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Packet Pg. 817 Attachment: Attachment F: Sample Minutes from City of San Mateo (5430 : Resolution - Meeting Minutes Format for City Council, Planning City Council Regular Meeting Minutes – 07/18/2022 Page 4
7. 2020 Bicycle Master Plan – Amendment
Item 7 was pulled by a member of the public. Public Comment - Raayan Montashemi commented on the Bike Master Plan and requested to table the ordinance and make amendments. Mayor Bonilla commented that he believes that the Class 4 separated bike lanes should not be removed from 3rd Avenue South.
Motion to Adopt a Resolution to amend the City of San Mateo 2020 Bicycle Master Plan Citywide Bicycle Network. Motion passed 3-2.
Moved: Goethals, Seconded: Rodriguez
Ayes: Papan, Goethals and Rodriguez
Noes: Bonilla and Lee
Enactment: Resolution No. 82 (2022)
PUBLIC COMMENT
Public Comment –Karin Schmidt asked about business licenses. Michael Ragan spoke with concern for traffic study issues which have not been implemented. Laurie Hietter spoke with concern regarding the Planning Commission’s behavior and requested two commissioners be removed from the Commission. Lindsay Raike encouraged Council to write a letter in support of funding of the Mickelson Therapy Pool to the Peninsula Health Care District. Eric Wohlford spoke in support of the B Street closures, critical bike infrastructure and bike master plan. Rayaan Mohtashemi reiterated Eric Wohlford's comments.
OLD BUSINESS
20. General Plan Update – Land Use Map
Zachary Dahl, Community Development Deputy Director, and Joanna Jansen, PlaceWorks, AICP, LEED AP, Principal, provided a presentation on the updated land use maps, in which direction was previously provided at the April 18, 2022 City Council meeting. Council was asked to provide additional direction on the land use map, heights and densities associated with each land use category, and land use designation request for 1501-1555 Hillsdale Blvd.
Council asked questions of staff.
Public Comment - Gustavo Hornos is concerned with heights. Michael Weinhauer commented on Measure Y; state bonus densities should be taken into effect. Ken Abreu, Local Sierra Club Chapter, stated the City is moving in the right direction with more density. Bryan Shields, Carpenter's Union 217, look at this as an opportunity to provide jobs and add language to General Plan to support prevailing wage and health care pensions. Bradley Karvasek, speaking on behalf of PS Business Parks and the owner of Bayshore Corporate Commons, stated they were pleased to be designated as mixed-use high site and want to remain mixed-use high. Charity Wagner, speaking on behalf of property owners at 1501-1555 West Hillsdale Boulevard, stated this property is underutilized and could increase housing. Joe Toscano, Local Union 217, stated interest for adding language for prevailing wages. Michael Ragan commented on density and stated don't turn San Mateo into San Francisco. Jordan Grimes supports increasing 5-7 stories for medium range and 8-12 stories in high range. Raayan Mohtashemi supported the higher range. Taso Zografos spoke in support of Measure Y promoting smart growth.
Council discussion ensued. Concerns were expressed about impacts from height proposals and height limits, the need to provide for more housing, and opportunities in the transit corridor for density. Discussion ensued with regard to properties that flank freeways and what are possible compromises considering Measure Y and Transient Oriented Development goals. It was noted the city does not control height and density bonuses as those are set by the State and now is the best opportunity to maximize public benefits. There was a desire to check in with the community about public benefits. Council Member Rodriguez expressed that 7-8 height limits could become 9-12 DocuSign Envelope ID: A13330DE-4DDB-4933-BA31-6E80C3ABCC3A
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Packet Pg. 818 Attachment: Attachment F: Sample Minutes from City of San Mateo (5430 : Resolution - Meeting Minutes Format for City Council, Planning City Council Regular Meeting Minutes – 07/18/2022 Page 5 tall buildings and he expressed concern with those scenarios. He was looking for a pragmatic compromise between scenario A and the other scenarios.
Further discussion will need to occur on the definition of heights; however, it was noted that the proposed densities are included in the consideration.
Motion to Confirm approval of the draft land use maps as proposed with specific modifications for Parkside Plaza to be mixed-use medium and to confirm the land use designation of the listed property of 1501-1555 Hillsdale Blvd and specifically densities are approved but heights are not. Motion passed 4-1.
Moved: Bonilla, Seconded: Lee
Ayes: Bonilla, Papan, Lee and Goethals
Noes: Rodriguez
Council recessed for five-minute break at 9:52 p.m. Reconvened at 9:59 p.m.
NEW BUSINESS
21. Ordinance Introduction – “Minimum Wage” Amendments
Denise Garcia, Management Analyst I, provided a presentation on the requested changes to the Minimum Wage ordinance. Council asked questions of staff. Public Comment – there were no speakers.
Motion to Introduce an Ordinance to amend Municipal Code Chapter 5.92 “Minimum Wage” to add a Consumer Price Index percentage cap, a catch-up provision, and round the minimum wage to the nearest five cents. Motion passed 5-0.
Moved: Lee, Seconded: Goethals
Ayes: Bonilla, Papan, Lee, Goethals, and Rodriguez
Noes: None
22. Bay Meadows Community Facilities District – Covenant and Special Tax Levy 2022-23 Rich Lee, Finance Director, provided a presentation on the special tax levy for 2022-23 for the Bay Meadows Community Facilities District. Council had no questions of staff. Public Comment – there were no speakers.
Motion to Adopt a resolution covenanting not to issue special tax bonds for Community Facilities District No. 2008- 1 (Bay Meadows), City of San Mateo, County of San Mateo, State of California except refunding bonds, approving the fiscal year 2022-23 Special Tax Levy, and approving and authorizing related actions and documents. Motion passed 5-0.
Moved: Goethals, Seconded: Rodriguez
Ayes: Bonilla, Papan, Lee, Goethals, and Rodriguez
Noes: None
Enactment: Resolution No. 83 (2022)
23. Public Employee Pension Reform Act 180 Day Waiting Period Waiver Request – Finance Department Rich Lee, Finance Director, provided a presentation for the need for a waiver to hire a retired annuitants to fill critical roles in the Finance Department for the next six months. Council had no questions of staff. Public Comment – there were no speakers.
DocuSign Envelope ID: A13330DE-4DDB-4933-BA31-6E80C3ABCC3A
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Packet Pg. 819 Attachment: Attachment F: Sample Minutes from City of San Mateo (5430 : Resolution - Meeting Minutes Format for City Council, Planning City Council Regular Meeting Minutes – 07/18/2022 Page 6 Motion to Adopt a Resolution finding the nature of employment for retired annuitant Dr. Bhavna Chaudhary is necessary to fill a critically needed position before 180 days have passed pursuant to California Government Code section 7522.56. Motion passed 5-0.
Moved: Lee, Seconded: Goethals
Ayes: Bonilla, Papan, Lee, Goethals, and Rodriguez
Noes: None
Enactment: Resolution No. 84 (2022)
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members reported on their various assignments and liaison roles. Council Member Lee asked that Council send a letter to Sutter Corporation urging them to consider allowing Peninsula Healthcare District to fund the necessary renovations to reopen Mickelson Therapy Pool and direct staff to also send a copy of the resolution regarding same. By consensus, Council concurred. Mayor Bonilla requested to receive a presentation from group to create a citizen’s oversight committee for the sheriff’s department. Four Council Members were in favor of receiving a presentation.
ADJOURNMENT –The meeting adjourned at 10:13 p.m.
APPROVED BY: SUBMITTED BY:
Rick Bonilla, Mayor Patrice Olds, City Clerk
DocuSign Envelope ID: A13330DE-4DDB-4933-BA31-6E80C3ABCC3A
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Packet Pg. 820 Attachment: Attachment F: Sample Minutes from City of San Mateo (5430 : Resolution - Meeting Minutes Format for City Council, Planning
BRISBANE CITY COUNCIL
ACTION MINUTES
CITY COUNCIL SPECIAL MEETING
THURSDAY, JUNE 23, 2022
VIRTUAL MEETING
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Mayor Mackin called the meeting to order at 7:33 P.M. and led the Pledge of Allegiance.
ROLL CALL
Councilmembers present: Councilmembers Davis, Lentz, O’Connell and Mayor Mackin Councilmembers absent: Councilmember Cunningham
Staff Present: City Manager Holstine, City Clerk Padilla, City Attorney McMorrow, Assistant City Manager Schillinger, Finance Director Yuen, Police Commander Garcia and Legal Counsel Roush
ADOPTION OF AGENDA
Councilmember O’Connell made a motion, seconded by Councilmember Davis to adopt the agenda as it stands. The motion was carried unanimously by all present.
Ayes: Councilmembers Davis, Lentz, O’Connell and Mayor Mackin Noes: None
Absent: Councilmember Cunningham
Abstain: None
ORAL COMMUNICATIONS NO. 1
Mary Gutekanst shared with the Council a brochure published by the Tuolomne River Trust. Stop opposition of the Bay Delta Plan and help strengthen the Bay Delta Plan ecosystems.
NEW BUSINESS
A. Consider Approval of a Resolution Proposed Ballot Measure to Impose a Business License Tax on Hotels
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1. Adopt the attached resolution calling a special election to submit to the voters a ballot measure concerning a proposed ordinance to impose a business license tax on hotels as that term is defined.
2. Determine whether the Council will submit an Argument For (and a Rebuttal To if an Argument Against has been submitted) the measure to impose the tax and, if so, who will draft the argument/rebuttal and who will sign.
Legal Counsel Roush reported before City Council tonight is a resolution to place a ballot measure before the voters at the November 8, 2022 election to impose a business license tax specifically on hotels and other places designed for occupancy by transients in order to provide additional revenue for general municipal expenses. He added that the ordinance proposes that hotels—broadly defined to include not just hotels but motels, inns, short term rentals, etc.—would pay a daily business license tax of $2.50 for every room that is rented to a paying guest. The measure, if approved by the voters, would impose a business license tax on hotels and staff estimates that the City will receive $250,000 annually from such tax.
After some Council questions, Councilmember Lentz and Mayor Mackin volunteered to be members of the Subcommittee to draft the Argument for the Measure and the Rebuttal if any Argument is submitted against the Measure; other members of the Council may sign the Argument/Rebuttal.
After no public comment and further Council discussion, Councilmember Davis made a motion, seconded by Councilmember O’Connell, to adopt a resolution calling a special election to submit to the voters a ballot measure concerning a proposed ordinance to impose a business license tax on hotels as that term is defined and authorize Mayor Mackin and Councilmember Lentz to meet as a committee to draft the argument/rebuttal and have other Council members sign if they want. The motion was carried unanimously by all present.
Ayes: Councilmembers Davis, Lentz, O’Connell and Mayor Mackin Noes: None
Absent: Councilmember Cunningham
Abstain: None
B. Consider Approval of Proposed Ballot Measure Relating to a Local, City of Brisbane General Transactions and Use (Sales) Tax
1. Adopt Resolution calling for and giving notice of the holding of a Special Municipal Election on Tuesday, November 8, 2022, and for the submission to the voters of a ballot measure relating to a local, City of Brisbane General Transactions and Use Tax; authorize arguments in Favor or Against Measure and Rebuttals; and authorize the City Attorney to prepare an Impartial Analysis;
2. Determine whether the Council will submit an Argument For (and a Rebuttal To if an Argument Against has been submitted) the measure to impose the tax and, if so, who will draft the Argument/Rebuttal and who will sign the Argument/Rebuttal; and
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3. Waive first reading, and introduce by 2/3 vote of the City Council an Ordinance adding a new Chapter 3.22 to the Brisbane Municipal Code imposing a Transactions and Use Tax to be administered by the California Department of Tax and Fee Administration City Manager Holstine reported that a sales tax revenue measure with voter-approved funding measure would not be subject to funds being seized by the County, State or other public jurisdictions, and all funds generated would remain entirely in Brisbane for local use. It is projected that a half-cent sales tax measure would result in approximately $ 2,000,000 of additional locally controlled revenue to the City of Brisbane on an annual basis, which could not be taken by the State.
City Manager Holstine also added that the ballot question will be amended in the resolution to be the following:
Shall the City of Brisbane’s measure to fund city services/facilities, such as neighborhood police patrols, fire prevention services, urban wildfire protection, crime suppression/investigation, pothole/street repair, parks and other city facilities, and to support other city services, by levying a ½¢ sales tax until ended by voters, be adopted?
Mr. Holstine also said the resolution will be amended to correct a couple of clerical errors. Legal Counsel Roush added that the Council will need to introduce an Ordinance by 2/3 vote adding a new Chapter 3.22 to the Brisbane Municipal Code imposing a Transactions and Use Tax to be administered by the California Department of Tax and Fee Administration.
After some council questions, Councilmember Lentz asked about the combined district rate. City Manager noted a correction to the staff report. The proposed tax in this ordinance is a “transactions and use tax” which most people would refer to as a “sales” tax. Technically, it is a “district” tax according to the California Department of Tax and Fee Administration. Transactions and use taxes have similarities and differences when compared to sales tax regulations in California. The combined district rate cannot exceed 9.875%, not 9.75% referenced in the staff report.
After no public comment and further Council discussion, Councilmember Davis made a motion, seconded by CM Lentz to adopt a Resolution as amended to correct clerical errors and with a revised ballot question calling for and giving notice of the holding of a Special Municipal Election on Tuesday, November 8, 2022, and for the submission to the voters of a ballot measure relating to a local, City of Brisbane General Transactions and Use Tax; authorize Mayor Mackin and Councilmember Lentz to meet as a committee to draft the argument/rebuttal and have other members of the Council sign if they want to; authorize the City Attorney to prepare an Impartial Analysis; and waive first reading, and introduce by 2/3 vote of the City Council an Ordinance adding a new Chapter 3.22 to the Brisbane Municipal Code imposing a Transactions and Use Tax to be administered by the California Department of Tax and Fee Administration. The motion was carried unanimously by all present.
Ayes: Councilmembers Davis, Lentz, O’Connell and Mayor Mackin Noes: None
Absent: Councilmember Cunningham
Abstain: None
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June 23, 2022
ORAL COMMUNICATIONS NO. 2
There were no members of the public wishing to speak.
ADJOURNMENT
Mayor Mackin adjourned the meeting at 8:08 P.M.
______________________
Ingrid Padilla, City Clerk
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Packet Pg. 824 Attachment: Attachment G: Sample Minutes from City of Brisbane (5430 : Resolution - Meeting Minutes Format for City Council, Planning