Pacifica City Council
August 14, 2023

CITY OF PACIFICA

CITY COUNCIL AGENDA
Council Chambers
2212 Beach Blvd
Pacifica, CA 94044
Mayor Tygarjas Bigstyck
Mayor pro Tem Sue Vaterlaus
Councilmember Sue Beckmeyer
Councilmember Mary Bier
Councilmember Christine Boles
City Council Regular Meeting 1 August 14, 2023
SPECIAL and REGULAR MEETING
August 14, 2023 (MONDAY)
www.cityofpacifica.org
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Alternative Ways to Observe and Participate in the Meeting:

The primary method for observing and participating in the meeting is in-person at the meeting location published in the meeting agenda. However, there are alternative ways to observe and participate:
• Join Zoom Webinar: https://pacifica-gov.zoom.us/j/81156158241 • Watch on TV on Comcast channel 26
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• Live Remote Public Comments (offered on a pilot basis):
• Join Zoom Webinar: https://pacifica-gov.zoom.us/j/81156158241 • OR Dial-in: 1-669-900-6833 | Webinar ID: 811 5615 8241 o Press * 9 to raise your hand to request to speak.
o Press * 6 to unmute when called upon to speak by the last 4-digits of your phone #. • When the Mayor announces the Agenda Item on which you would like to comment, raise your hand in Zoom. You will be called upon my screenname or last 4-digits of phone number if dialing in. Please mute any background sound and state your full name at the start of your comment.

Please note that Alternative platforms for participation are subject to underlying technology functionality and may be modified or interrupted at any time without notice. • Written Public Comments:

BEFORE THE MEETING: Written public comments may be submitted in advance by 12:00 p.m. on the meeting date by email to: [email protected]. Written public comments submitted by email should adhere to the following:
• Clearly indicate the Agenda Item No. or specify “Public Comment on Item Not on Agenda” in the Subject Line
• Include the submitter’s full name
Written public comments received by 12:00 p.m. on the meeting date will be provided in their entirety to the City Council and posted to the City’s website prior to the meeting but will not be read verbally at the meeting.

AT THE MEETING: Materials in writing provided at the meeting should provide seven (7) copies to provide for each Councilmember, City Clerk and City staff.

City Council Regular Meeting 2 August 14, 2023
5:45 PM - CLOSED SESSION
00a. Existing Litigation pursuant to Government Code section 54956.9(d)(1): North Coast County Water District v. City of Pacifica, Superior Court of California, San Mateo County, Case No. 22-CIV-03493.
7:00 PM OPEN SESSION
Call to Order
Roll Call
Reading of Land Acknowledgment
The City of Pacifica acknowledges that we occupy the unceded ancestral homeland of the Ramaytush Ohlone peoples, who are the original inhabitants of the San Francisco Peninsula. We honor the Ramaytush Ohlone peoples for their enduring commitment to Mother Earth. As the Indigenous protectors of this land and in accordance with their traditions, the Ramaytush Ohlone have never ceded, lost, nor forgotten their responsibilities as the caretakers of this place, as well as for all peoples who reside in their traditional territory. We affirm their sovereign rights as First Peoples and wish to pay our respects to the ancestors, elders, and relatives of the Ramaytush Ohlone peoples.

Salute to the Flag led by Mayor Bigstyck
Closed Session Report

CONSENT CALENDAR
Persons wishing to address the Council on any Consent Calendar item may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council on any item listed on the agenda should submit a speaker card to the City Clerk.

Items on the consent calendar will be adopted by one motion unless a Councilmember requests, before the vote on the motion, to have an item discussed. Time limit on comments is three minutes or less.

1. Approval of Disbursements for Dated 7/01/23 through 7/31/23.

PROPOSED ACTION: Receive and file the Monthly Check Register Report for the month of July 2023

2. Approval of Minutes
PROPOSED ACTION: Move to approve the minutes of the City Council Special and Regular Meeting held on July 10, 2023.

3. Continuation of Proclamation of Local Emergency of the Pacifica Coastline from Westline Drive to the End of Beach Boulevard.

PROPOSED ACTION: Accept report and make a determination that conditions of local City Council Regular Meeting 3 August 14, 2023
emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.

4. Continuation of Proclamation of Local Emergency at the Anza Pump Station.

PROPOSED ACTION: Accept Report and Make a Determination that Conditions of Local Emergency Continue to Exist at the Anza Pump Station at the Pacifica State Beach.

5. Quarterly Financial Reports for the quarters ending March 31, 2023 and June 30, 2023.

PROPOSED ACTION: Review and accept the Quarterly Financial Reports for the quarters ending March 31, 2023 and June 30, 2023.

6. Quarterly Treasurer’s Reports for the quarters ending March 31, 2023 and June 30, 2023.

PROPOSED ACTION: Review and accept the Quarterly Treasurer’s Reports for the quarters ending March 31, 2023 and June 30, 2023.

7. Approve a new Senior Code Enforcement Officer Job Classification PROPOSED ACTION: Adopt a resolution approving a new Senior Code Enforcement Officer Job Classification and authorize the City Manager or his designee to execute a side letter to include and be recognized by the Teamsters Management 350 Unit.

8. Rescinding Resolution No. 30-2019 and Approving Resolutions to Appoint Directors to the Municipal Pooling Authority (MPA), and the Pooled Liability Assurance Network Joint Powers Authority (PLAN JPA) to Represent the City of Pacifica PROPOSED ACTION:

Adopt the attached resolutions of the City Council of the City of Pacifica to:

1. Rescind Resolution No. 30-2019 and Appoint Directors to Municipal Pooling Authority of Northern California to represent the City of Pacifica".

2. Appoint Directors to the Pooled Liability Assurance Network Joint Powers Authority (PLAN JPA).

9. Memorandum of Understanding with Teamsters Local 856 Wastewater Treatment Plant (WWTP) and City of Pacifica for the period of July 1, 2023 through June 30, 2025.

PROPOSED ACTION: Adopt the resolution approving the Memorandum of Understanding between the City of Pacifica and (WWTP) Teamsters Union Local 856; for the period of July 1, 2023 through June 30, 2025, including the revised salary schedule effective August 14, 2023 and July 1, 2024.

10. Notice of Completion for the Anza Storm Water Pump Station – New Gas Service Line PROPOSED ACTION: Adopt a Resolution of the City Council of the City of Pacifica accepting completion and directing the City Manager to file Notice of Completion for the Anza Storm Water Pump Station - New Gas Service Line (C036) and authorize the City Manager to release the retention funds to the contractor.

City Council Regular Meeting 4 August 14, 2023

11. Resolution Approving the Renewal of General Lease Agreement No. 8438 between the City of Pacifica and the California State Lands Commission for Lease of State Sovereign Lands for the existing rock revetment adjacent to the 500 Block of Esplanade Avenue PROPOSED ACTION: Adopt the Resolution entitled “A Resolution of the City Council of the City of Pacifica Approving the Renewal of General Lease Agreement No. 8438 between the City of Pacifica and the California State Lands Commission for Lease of State Sovereign Lands for the existing rock revetment adjacent to the 500 Block of Esplanade Avenue and authorize the City Manager to execute all documents.”

12. Approval of New Pierce Fire Engine Lease Purchase Agreement PROPOSED ACTION: Move to Adopt the Resolution entitled "Resolution of the City Council of the City of Pacifica Authorizing the City Manager to Execute an Agreement with the Community Leasing Partners to Finance a New Front Line Fire Engine" and authorize the City Manager to execute all necessary documents related to this purchase.

13. Agreement with Tyler Technologies, Inc for the purchase and implementation of Munis Enterprise Resource Planning (ERP) System
PROPOSED ACTION: Adopt the resolution to authorize the City Manager to execute an agreement with Tyler Technologies, Inc. for the Munis Enterprise Resources Planning (ERP) System and Implementation Services for the City of Pacifica.

14. Approve the Microsoft Enterprise Agreement renewal between the City of Pacifica and Dell Marketing L.P.

PROPOSED ACTION: Adopt the Resolution Authorizing Renewal of the Microsoft Enterprise Agreement for a three-year term through the reseller Dell Marketing L.P. in the amount of $261,097.56 ($87,032.52 annually); and authorize the City Manager to execute all necessary documents related to this project.

15. Fifth Amendment to Consultant Services Agreement for On-Call Planning Services Between the City of Pacifica and Consulting Firm Good City Company PROPOSED ACTION: Move to adopt the attached resolution to approve the Fifth Amendment to the Agreement for Consultant Services between the City of Pacifica and Good City Company, by increasing the contract amount by $150,000 with a total not to exceed amount of $610,000 and, to authorize the City Manager to execute the amendment.

16. Second Amendment to the Consultant Services Agreement between the City of Pacifica and Eisenberg, Olivieri & Associates Inc. for Commercial and Industrial Stormwater Inspections and Related Services
PROPOSED ACTION: Adopt the Resolution entitled “A Resolution of the City Council of the City of Pacifica Approving Second Amendment to the Consultant Services Agreement between the City of Pacifica and Eisenberg, Olivieri & Associates Inc. and authorize the City Manager to execute all documents.”

17. Approval of Annual Agreements for the Department of Public Works - Wastewater Division for FY 2023-2024 for Polydyne, Inc. for $200,000; Trojan Technologies for $100,000 and Synagro West, LLC for $171,960
PROPOSED ACTION: Move to adopt the following resolutions to approve Annual City Council Regular Meeting 5 August 14, 2023
Agreements for the Department of Public Works - Wastewater Division for FY 2023- 2024:

1. Adopt the Resolution titled, “A Resolution of the City Council of the City of Pacifica Authorizing the City Manager to Execute Purchase Agreement with Polydyne, Inc. In The Amount Of $200,000 For the Calera Creek Water Recycling Plant’s FY 2023-24 Annual Supply of Polymer.

2. Adopt the Resolution titled, “A Resolution of the City Council of the City of Pacifica Authorizing the City Manager to Execute Purchase Agreement with Trojan Technologies Group, ULC in The Amount Of $100,000 For the Calera Creek Water Recycling Plant’s FY 2023-24 Annual Supply of Trojan System UV4000 Original Replacement Parts.

3. Adopt the Resolution titled, “A Resolution of the City Council of the City of Pacifica Authorizing the City Manager to Execute Master Agreement for Biosolids Services and Task Order No. 1 with Synagro West, LLC In the Amount Of $171,960 For the Calera Creek Water Recycling Plant’s FY 2023-24 Annual Biosolids Hauling and Disposal.

18. Resolution Authorizing Master Agreement for Consultant Services and Task Order No. 1 with Schaaf and Wheeler, Inc. for Engineering Design Services for the Wastewater Lower Linda Mar Rehabilitation and Repair Project
PROPOSED ACTION: Move to Approve a Resolution Authorizing a Master Agreement for Consultant Services and Task Order No. 1 with Schaaf and Wheeler, Inc. for engineering design services in the amount of $440,000 for the Wastewater Lower Linda Mar Rehabilitation and Repair Project; Approve budget authority in the amount of $506,000 which includes 15% contingency in the amount of $66,000; and Authorize the City Manager to execute all documents related to the project.

19. Approval of Increase of Contingency Budget for New Walk-in Refrigerator/Freezer for the Pacifica Community Center
PROPOSED ACTION: Move to adopt a Resolution entitled, "A Resolution of the City Council of the City of Pacifica Approving an Increase in the Payment Allocation by $2,904.08 for a Total Budget Authority of $118,356.83 for Services and Equipment Provided by Bay Area Mechanical LLC for the Purchase and Installation of a New WalkIn Refrigerator/Freezer for the Pacifica Community Center" and authorize the City Manager to execute all documents related to the agreements.

20. Rescind the Resolution No. 04-2023 and Adopt a Resolution Authorizing Hinderliter de Llamas and Associates DBA HdL Companies to Examine Confidential Information for the City of Pacifica Transactions and Use Tax.

PROPOSED ACTION: Rescind the Resolution No. 04-2023 and Adopt a New Resolution to Authorize Hinderliter de Llamas and Associates DBA HdL Companies to Examine Confidential Information Related to the City of Pacifica Transactions and Use Tax approved by Pacifica voters on November 8, 2022.

21. Adoption of Ordinance to amend Pacifica Municipal Code section 3-17.03 to remove provision for allocation of funds within thirty days and replace the Pacifica Chamber of Commerce as the Managing Agency of the Pacifica Hotel Business Improvement District (BID) with the City of Pacifica
PROPOSED ACTION: Waive the second reading and adopt by title only the Ordinance entitled, “An Ordinance of the City Council of the City of Pacifica Amending Section 3-

17.03 (Administration) of Chapter 17 (Hotel Business Improvement District) Within Title 3 City Council Regular Meeting 6 August 14, 2023
(Finance) of the Pacifica Municipal Code to Remove Provision for Allocation of Funds Within Thirty Days and to Replace the Pacifica Chamber of Commerce as the Managing Agency of the Bid with the City of Pacifica”.

PUBLIC COMMENTS ON ITEMS NOT ON THE POSTED AGENDA
This portion of the Agenda is available for the public to address the City Council on any issue that is not on the Agenda. Any person wishing to address the Council shall be recognized by the Mayor during this time, provided, however, that only items not on the agenda for that meeting may be addressed. All remarks shall be addressed to the Council as a body and not to any member thereof. Councilmembers shall not enter into debate with speakers under Public Comments on Items Not on the Posted Agenda. A maximum time of three minutes will be allowed for any speaker. Persons addressing the City Council shall adhere to time limits and not disrupt the conduct of the meeting, and not make threats against any person or the public order. The Mayor, or their designee, may remove or cause the removal of an individual for disrupting the meeting, after providing the necessary warning pursuant to California Government Code Section 54957.95 with confirmation from the City Attorney that removal is appropriate.

COUNCIL COMMUNICATIONS
The purpose of Council Communications is for Councilmembers to inform each other of items of potential interest to other Councilmembers, such as interagency meetings.

STAFF COMMUNICATIONS
The purpose of Staff Communications is for the City Manager to offer announcements as appropriate.

PUBLIC HEARINGS

22. Consideration of an appeal of the Planning Commission’s approval with conditions of Coastal Development Permit CDP-435-22, Permit for Site Development PSD-857-22, Use Permit UP-130-22 and Parking Exception PE-194-22 to demolish and replace portions of the existing North Coast County Water District Headquarters site, and construct a new two-story administrative building and other site improvements at 2400 Francisco Boulevard (APN 016-322-230) (File No. 2022-007); and finding that North Coast County Water District, acting as lead agency, has determined the project exempt from the California Environmental Quality Act (CEQA).

PROPOSED ACTION: Move to DENY the appeal and UPHOLD Planning Commission approval of Coastal Development Permit CDP-435-22, Permit for Site Development PSD-857-22, Use Permit UP-130-22 and Parking Exception PE-194-22 and finding that North Coast County Water District, acting as lead agency, has determined the project exempt from the California Environmental Quality Act (CEQA) by adopting the resolution included as Attachment A, including conditions of approval in Exhibit A to the resolution.

CONSIDERATION

23. Introduction of Ordinance and Policy on Pacifica Police Department Militarized Equipment and 2022 Annual Military Equipment Use Report.

PROPOSED ACTION: Move to take the following actions:

City Council Regular Meeting 7 August 14, 2023

1. Waive the First Reading of and Introduce by Title an Ordinance of the City Council of the City of Pacifica Repealing and Replacing Chapter 19, “Acquisition and Use of Military Equipment” of Title 4 “Public Safety” of the Pacifica Municipal Code Renewing the Military Equipment Policy; and

2. Approve the Pacifica Police Department 2022 Annual Military Equipment Use Report. (CEQA: The Ordinance and Policy are exempt from the provisions of the California Environmental Quality Act (“CEQA”) because they will not result in a direct or reasonably foreseeable indirect physical change in the environment and is not a “project,” as defined in Section 15378 of the CEQA Guidelines.)

24. Meeting Minutes Format for City Council, Planning Commission and Other City Committees / Commissions
PROPOSED ACTION: Move to adopt the Resolution entitled, “A Resolution of the City Council of the City of Pacifica Approving Creation of Administration Policy No. 84 Establishing Format of Action Minutes for City Council, Planning Commission and Other City Committees / Commissions” to transition from the preparation of Semi-Verbatim Minutes to Action Minutes.

ADJOURN
NOTICE: If you challenge a city's zoning, planning or other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any city administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period for litigation, in certain cases 30 days following the date of the final decision The City of Pacifica will provide assistance for disabled citizens upon at least 24 hours advance notice to the City Manager’s Office (650) 738-7301, or send request via email to:
[email protected] if you need sign language assistance or written material printed in a larger font or taped, advance notice is necessary. All meeting rooms are accessible to the disabled.

The Pacifica Municipal Code is available online at the City’s website (www.cityofpacifica.org/municode);

HOW TO OBTAIN CITY COUNCIL AGENDAS
Posted agendas:

Agendas are posted no later than Friday prior to the City Council meeting date, at the entrance to the City Hall location at the Pacifica Community Center, 540 Crespi Drive.

View on the Internet:

Follow the link to Council agenda, at www.cityofpacifica.org E-mail subscription:

Send a request to Sarah Coffey, at [email protected] City Clerk’s Office/City Manager’s Office
City Hall, 540 Crespi Drive
Council meetings:

Agendas are available at the City Council meeting

HOW TO REACH YOUR GOVERNMENT OFFICIALS
• Governor Gavin Newsom, State Capitol Building, Sacramento CA 95814 (916) 445-2841 • State Senator Josh Becker, 1528 So. El Camino Real, Suite 303, San Mateo CA 94402 (650) 212-3313 City Council Regular Meeting 8 August 14, 2023
• Assembly Member Marc Berman, 721 Colorado Ave, Suite 101, Palo Alto CA 94303 (650) 324-0224 • Congresswoman Anna Eshoo, 698 Emerson Street, Palo Alto CA 94301 (650) 323-2984 • Senator Alex Padilla, B03 Russell Senate Office Building, Washington DC 20510 (202) 224-3553 • Senator Dianne Feinstein, #1 Post Street, Suite 2450, San Francisco CA 94104 (415) 393-0707 • President Joseph R. Biden, 1600 Pennsylvania Ave. NW, Washington DC 20500

CITY COUNCIL
• Mayor Tygarjas Bigstyck, tbigstyck@ pacifica.gov
• Mayor pro Tem Sue Vaterlaus, [email protected]
• Councilmember Sue Beckmeyer, [email protected]
• Councilmember Mary Bier, [email protected]
• Councilmember Christine Boles, [email protected]

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
8/14/2023
1 SUBJECT:

Approval of Disbursements for Dated 7/01/23 through 7/31/23.

RECOMMENDED ACTION:

Receive and file the Monthly Check Register Report for the month of July 2023 STAFF CONTACT:

Lucy Xie, Deputy Finance Director
(650) 738-7395
[email protected]
BACKGROUND/DISCUSSION:

Staff has submitted the following Monthly Check Register Report per California Government Code, Title 4, Division 3, Part 3, Chapter 3, Section 41004:
• Disbursements dated 7/01/23 through 7/31/23 are in the amount of $ 2,887,410.79 (Attachment 1).

FISCAL IMPACT:

There is no fiscal impact associated with acceptance of the Monthly Check Register Report.

ORIGINATED BY:

Finance Department
ATTACHMENT LIST:

Disbursements -FY 23-24 - 7-1 to 7-31-23 (PDF)
1 Packet Pg. 9
Report: RECONCILE Generated: 12DEC22 14:37 Run: WEDNESDAY AUG0223 17:09 Page: 1

CITY OF PACIFICA
FOR: 07/01/23 - 07/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 65602 12800.00 07/07/23 OUTSTANDING SYSTEM 05884 34TH STREET INC 1 65603 1105.39 07/07/23 OUTSTANDING SYSTEM 05790 ADAM LIBERT 1 65604 62.89 07/07/23 OUTSTANDING SYSTEM 00094 ADAM-HILL COMPANY, THE 1 65605 14.61 07/07/23 OUTSTANDING SYSTEM 00122 AIRGAS USA, LLC 1 65606 10600.00 07/07/23 OUTSTANDING SYSTEM 05830 ALEXANDER WILLIAM GREENWOOD II 1 65607 250.39 07/07/23 OUTSTANDING SYSTEM 00138 ALL INDUSTRIAL ELECTRIC SUPPLY, INC. 1 65608 122.23 07/07/23 OUTSTANDING SYSTEM 00153 ALPINE AWARDS ACCOUNTING 1 65609 1727.71 07/07/23 OUTSTANDING SYSTEM 04980 AMAZON.COM SALES, INC. 1 65610 237.15 07/07/23 OUTSTANDING SYSTEM 03895 AMERICAN FIDELITY ADMINISTRATIVE SERVICE 1 65611 48.70 07/07/23 OUTSTANDING SYSTEM 05005 AMERICAN TRANSIT SUPPLY 1 65612 1736.23 07/07/23 OUTSTANDING SYSTEM 00056 ARAMARK 1 65613 200.00 07/07/23 OUTSTANDING SYSTEM 04561 AVINA, ANGEL 1 65614 115.50 07/07/23 OUTSTANDING SYSTEM 05577 BENNETT & WILLIAMS VETERINARY CORPORATIO 1 65615 1916.22 07/07/23 OUTSTANDING SYSTEM 00335 BLUE RIBBON SUPPLY COMPANY 1 65616 230.83 07/07/23 OUTSTANDING SYSTEM 00002 BRAUN, LUCIE (PETTY CASH) 1 65617 600.00 07/07/23 OUTSTANDING SYSTEM 05443 CALIFORNIA SEWER ENGINEERING, INC 1 65618 1042.00 07/07/23 OUTSTANDING SYSTEM 01690 CALTEST ANALYTICAL LAB 1 65619 23135.51 07/07/23 OUTSTANDING SYSTEM 00483 CDW GOVERNMENT, INC. 1 65620 880.00 07/07/23 OUTSTANDING SYSTEM 00001 CERVANTES, ESTEFANIA 1 65621 6298.08 07/07/23 OUTSTANDING SYSTEM 05889 CHAD CONVERSE 1 65622 3671.99 07/07/23 OUTSTANDING SYSTEM 00507 CHILDCARE CAREERS 1 65623 1512.19 07/07/23 OUTSTANDING SYSTEM 00510 CINTAS CORPORATION #464 1 65624 17.91 07/07/23 OUTSTANDING SYSTEM 02822 CITY AUTO SUPPLY 1 65625 9000.00 07/07/23 OUTSTANDING SYSTEM 05875 CLASSIC AMUSEMENT LLC 1 65626 775.50 07/07/23 OUTSTANDING SYSTEM 05082 COLUMN, PBC 1 65627 778.09 07/07/23 OUTSTANDING SYSTEM 02168 COMCAST Report: RECONCILE Generated: 12DEC22 14:37 Run: WEDNESDAY AUG0223 17:09 Page: 2

CITY OF PACIFICA
FOR: 07/01/23 - 07/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 65628 388.35 07/07/23 OUTSTANDING SYSTEM 02168 COMCAST 1 65629 27027.50 07/07/23 OUTSTANDING SYSTEM 00611 CSG CONSULTANTS, INC. 1 65630 337.40 07/07/23 OUTSTANDING SYSTEM 00025 DALY CITY/CITY OF 1 65631 600.00 07/07/23 OUTSTANDING SYSTEM 02201 DISCOUNT PLUMBING, INC. 1 65632 1300.00 07/07/23 OUTSTANDING SYSTEM 04321 DUBOCE JANITORIAL SERVICES 1 65633 48172.46 07/07/23 OUTSTANDING SYSTEM 04377 ELK GROVE AUTO GROUP 1 65634 48172.46 07/07/23 OUTSTANDING SYSTEM 04377 ELK GROVE AUTO GROUP 1 65635 1983.50 07/07/23 OUTSTANDING SYSTEM 03458 EOA INC 1 65636 10527.91 07/07/23 OUTSTANDING SYSTEM 02767 FLYERS ENERGY, LLC 1 65637 2000.00 07/07/23 OUTSTANDING SYSTEM 05886 FRANK RICO 1 65638 100.00 07/07/23 OUTSTANDING SYSTEM 03823 GIBSON JR, EUGENE 1 65639 149.00 07/07/23 OUTSTANDING SYSTEM 00870 GOVCONNECTION, INC. 1 65640 4251.29 07/07/23 OUTSTANDING SYSTEM 00872 GRAINGER

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Attachment: Disbursements -FY 23-24 - 7-1 to 7-31-23 (5425 : Disbursements - Dated 7/01/23 through 7/31/23) 1 65641 780.00 07/07/23 OUTSTANDING SYSTEM 03947 GRANICUS, INC. 1 65642 72.70 07/07/23 OUTSTANDING SYSTEM 00001 HARKOUSHA, BRIANNE 1 65643 4996.93 07/07/23 OUTSTANDING SYSTEM 00919 HERC RENTALS INC. 1 65644 3513.98 07/07/23 OUTSTANDING SYSTEM 03414 INDUSTRIAL ELECTRICAL CO. 1 65645 183.75 07/07/23 OUTSTANDING SYSTEM 00990 INTERSTATE TRAFFIC CONTROL PRODUCTS 1 65646 2000.00 07/07/23 OUTSTANDING SYSTEM 05887 JOHN MEYER 1 65647 1067.67 07/07/23 OUTSTANDING SYSTEM 01014 JOHN THE SIGN GUY LLC 1 65648 3664.89 07/07/23 OUTSTANDING SYSTEM 01027 K 119 OF CALIFORNIA 1 65649 2000.00 07/07/23 OUTSTANDING SYSTEM 01030 KAISER/CATHERINE 1 65650 620.63 07/07/23 OUTSTANDING SYSTEM 01812 KBA DOCUSYS 1 65651 146.38 07/07/23 OUTSTANDING SYSTEM 00002 KENT, JENNIFER (PETTY CASH) 1 65652 3545.10 07/07/23 OUTSTANDING SYSTEM 05890 LEONARD STONE 1 65653 5441.08 07/07/23 OUTSTANDING SYSTEM 01084 LEXIPOL LLC Report: RECONCILE Generated: 12DEC22 14:37 Run: WEDNESDAY AUG0223 17:09 Page: 3

CITY OF PACIFICA
FOR: 07/01/23 - 07/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 65654 45.00 07/07/23 OUTSTANDING SYSTEM 00001 MARTIN, GERALD 1 65655 2871.99 07/07/23 OUTSTANDING SYSTEM 01142 MC MASTER-CARR SUPPLY COMPANY 1 65656 25600.00 07/07/23 OUTSTANDING SYSTEM 03656 NORTH AMERICAN FENCE & RAILING 1 65657 555.07 07/07/23 OUTSTANDING SYSTEM 01217 OFFICE DEPOT 1 65658 203.34 07/07/23 OUTSTANDING SYSTEM 01230 ORIENTAL TRADING COMPANY, INC. 1 65659 560.00 07/07/23 OUTSTANDING SYSTEM 01239 PACIFIC FIRE SAFE 1 65660 8.06 07/07/23 OUTSTANDING SYSTEM 01240 PACIFIC GAS & ELECTRIC CO. 1 65661 211.82 07/07/23 OUTSTANDING SYSTEM 04418 PACIFIC OFFICE AUTOMATION 1 65662 5475.00 07/07/23 OUTSTANDING SYSTEM 04198 PACIFIC SURFACING, INC. 1 65663 1632.19 07/07/23 OUTSTANDING SYSTEM 01258 PACIFICA POLICE RESERVES 1 65664 2053.04 07/07/23 OUTSTANDING SYSTEM 01295 PETERSON 1 65665 78.64 07/07/23 OUTSTANDING SYSTEM 00002 PEYTON-REHN, THERESA (PETTY CASH) 1 65666 3469.66 07/07/23 OUTSTANDING SYSTEM 03071 PHENOVA 1 65667 255.09 07/07/23 OUTSTANDING SYSTEM 01317 PREFERRED ALLIANCE, INC. 1 65668 44.45 07/07/23 OUTSTANDING SYSTEM 00001 SALACUP, MACAELA 1 65669 3227.00 07/07/23 OUTSTANDING SYSTEM 00055 SAN MATEO COUNTY FORENSIC LAB 1 65670 329.02 07/07/23 OUTSTANDING SYSTEM 00022 SAN MATEO COUNTY INFORMATION SERVICES 1 65671 198.52 07/07/23 OUTSTANDING SYSTEM 01461 SERRAMONTE FORD INC. 1 65672 413.42 07/07/23 OUTSTANDING SYSTEM 05883 SHOE DEPOT INC 1 65673 40.00 07/07/23 OUTSTANDING SYSTEM 00001 SILVER, KEITH 1 65674 2680.50 07/07/23 OUTSTANDING SYSTEM 01362 SLOAN SAKAI YEUNG & WONG LLP 1 65675 159.02 07/07/23 OUTSTANDING SYSTEM 01546 STERICYCLE 1 65676 1311.78 07/07/23 OUTSTANDING SYSTEM 01582 TEC OF CALIFORNIA, INC. 1 65677 565.59 07/07/23 OUTSTANDING SYSTEM 03785 THATCHER COMPANY INC 1 65678 2000.00 07/07/23 OUTSTANDING SYSTEM 05888 THERESA CONWAY 1 65679 9085.62 07/07/23 OUTSTANDING SYSTEM 04670 U.S. TELEPACIFIC CORP.

Report: RECONCILE Generated: 12DEC22 14:37 Run: WEDNESDAY AUG0223 17:09 Page: 4

CITY OF PACIFICA
FOR: 07/01/23 - 07/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME

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1.a
Packet Pg. 11
Attachment: Disbursements -FY 23-24 - 7-1 to 7-31-23 (5425 : Disbursements - Dated 7/01/23 through 7/31/23) 1 65680 2048.63 07/07/23 OUTSTANDING SYSTEM 03835 US FOODS, INC 1 65681 660.54 07/07/23 OUTSTANDING SYSTEM 01667 USA BLUE BOOK 1 65682 3960.97 07/07/23 OUTSTANDING SYSTEM 01684 VERIZON WIRELESS 1 65683 20.00 07/07/23 OUTSTANDING SYSTEM 00001 WEAVER, DAVID 1 65684 1123.95 07/07/23 OUTSTANDING SYSTEM 01707 WEST COAST CONTRACTORS SERVICES 1 65685 504.60 07/07/23 OUTSTANDING SYSTEM 01725 WINTZELL YLVA 1 65686 3532.00 07/07/23 OUTSTANDING SYSTEM 04832 WOODARD & CURRAN, INC. 1 65687 687.98 07/07/23 OUTSTANDING SYSTEM 01747 ZEP SALES & SERVICE 1 65688 434.82 07/07/23 OUTSTANDING SYSTEM 00001 CASTRO, ANGEL 1 65689 780.00 07/07/23 OUTSTANDING SYSTEM 03947 GRANICUS, INC. 1 65690 1272.09 07/07/23 OUTSTANDING SYSTEM 00001 MARTINEZ, ROBERT 1 65691 401.50 07/07/23 OUTSTANDING SYSTEM 05469 BCC BENEFIT COORDINATORS CORPORATION 1 65692 10676.77 07/07/23 OUTSTANDING SYSTEM 05469 BCC BENEFIT COORDINATORS CORPORATION 1 65693 9551.50 07/07/23 OUTSTANDING SYSTEM 03741 BENEFIT COORDINATORS CORPORATION 1 65694 29.50 07/07/23 OUTSTANDING SYSTEM 01757 CALIFORNIA ASSN OF PROFESSIONAL FIREFIGH 1 65695 242.76 07/07/23 OUTSTANDING SYSTEM 00814 CALIFORNIA STATE DISBURSEMENT UNIT 1 65696 702.00 07/07/23 OUTSTANDING SYSTEM 01757 CLEA
1 65697 200.00 07/07/23 OUTSTANDING SYSTEM 00814 FRANCHISE TAX BOARD 1 65698 100.00 07/07/23 OUTSTANDING SYSTEM 00814 FRANCHISE TAX BOARD 1 65699 778.37 07/07/23 OUTSTANDING SYSTEM 01758 PACIFICA FIREFIGHTERS UNION 1 65700 720.00 07/07/23 OUTSTANDING SYSTEM 01759 PACIFICA POLICE OFFICERS ASSOCIATION 1 65701 180.00 07/07/23 OUTSTANDING SYSTEM 01760 PACIFICA POLICE OFFICERS SAVINGS 1 65702 420.00 07/07/23 OUTSTANDING SYSTEM 01769 PACIFICA POLICE SUPERVISORS ASSOCIATION 1 65703 1464.87 07/07/23 OUTSTANDING SYSTEM 01758 SMC FIREFIGHTERS IAFF Local 2400 1 65704 92.00 07/07/23 OUTSTANDING SYSTEM 01758 SMC FIREFIGHTERS PAC 1 65705 819.00 07/07/23 OUTSTANDING SYSTEM 01768 TEAMSTERS LOCAL #350 Report: RECONCILE Generated: 12DEC22 14:37 Run: WEDNESDAY AUG0223 17:09 Page: 5

CITY OF PACIFICA
FOR: 07/01/23 - 07/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 65706 2736.00 07/07/23 OUTSTANDING SYSTEM 01764 TEAMSTERS LOCAL #856 1 65707 3737.83 07/07/23 OUTSTANDING SYSTEM 01766 VISION SERVICE PLAN-CA 1 65708 49.85 07/14/23 OUTSTANDING SYSTEM 00001 MILLS, VICKY 1 65709 878.11 07/14/23 OUTSTANDING SYSTEM 00001 YEUNG, CHRISTIE 1 65710 129.56 07/14/23 OUTSTANDING SYSTEM 00001 BRAUN, LUCIE 1 65711 403.97 07/14/23 OUTSTANDING SYSTEM 00002 DIETERLE, DANA (PETTY CASH) 1 65712 44.79 07/14/23 OUTSTANDING SYSTEM 00009 AT&T LONG DISTANCE 1 65713 4522.68 07/14/23 OUTSTANDING SYSTEM 00009 AT&T
1 65714 1011.92 07/14/23 OUTSTANDING SYSTEM 00042 R & S ERECTION NORTH PENINSULA INC. 1 65715 700.00 07/14/23 OUTSTANDING SYSTEM 00055 SAN MATEO MEDICAL CENTER 1 65716 113.95 07/14/23 OUTSTANDING SYSTEM 00094 ADAM-HILL COMPANY, THE 1 65717 239.53 07/14/23 OUTSTANDING SYSTEM 00234 AUTOMATIONDIRECT.COM, INC. 1 65718 258.94 07/14/23 OUTSTANDING SYSTEM 00483 CDW GOVERNMENT, INC. 1 65719 4682.19 07/14/23 OUTSTANDING SYSTEM 00507 CHILDCARE CAREERS 1 65720 1306.83 07/14/23 OUTSTANDING SYSTEM 00745 ENVIRONMENTAL EXPRESS, INC. 1 65721 8.74 07/14/23 OUTSTANDING SYSTEM 00773 FEDEX
1 65722 44.69 07/14/23 OUTSTANDING SYSTEM 00929 HI-TECH EMERGENCY VEHICLE INC.

http://pac-gems/fms/BISystem/ReadROCFile.asp?sWC=C&iIdx=&FileName=D:\GemsEnv... 8/2/2023

1.a
Packet Pg. 12
Attachment: Disbursements -FY 23-24 - 7-1 to 7-31-23 (5425 : Disbursements - Dated 7/01/23 through 7/31/23) 1 65723 54.94 07/14/23 OUTSTANDING SYSTEM 01014 JOHN THE SIGN GUY LLC 1 65724 6982.05 07/14/23 OUTSTANDING SYSTEM 01044 KERMANI CONSULTING GROUP 1 65725 109.26 07/14/23 OUTSTANDING SYSTEM 01217 OFFICE DEPOT 1 65726 661.89 07/14/23 OUTSTANDING SYSTEM 01230 ORIENTAL TRADING COMPANY, INC. 1 65727 282.89 07/14/23 OUTSTANDING SYSTEM 01243 PACIFIC MANOR HARDWARE, INC. 1 65728 506.16 07/14/23 OUTSTANDING SYSTEM 01336 QUILL CORPORATION 1 65729 781.68 07/14/23 OUTSTANDING SYSTEM 01647 ULINE SHIPPING SUPPLY SPECIALISTS 1 65730 2137.81 07/14/23 OUTSTANDING SYSTEM 01673 VWR INTERNATIONAL 1 65731 3930.70 07/14/23 OUTSTANDING SYSTEM 01684 VERIZON WIRELESS Report: RECONCILE Generated: 12DEC22 14:37 Run: WEDNESDAY AUG0223 17:09 Page: 6

CITY OF PACIFICA
FOR: 07/01/23 - 07/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 65732 70.00 07/14/23 OUTSTANDING SYSTEM 01690 CALTEST ANALYTICAL LAB 1 65733 800.00 07/14/23 OUTSTANDING SYSTEM 01710 WESTED 1 65734 96.27 07/14/23 OUTSTANDING SYSTEM 01812 KBA DOCUSYS 1 65735 5800.00 07/14/23 OUTSTANDING SYSTEM 02201 DISCOUNT PLUMBING, INC. 1 65736 2329.10 07/14/23 OUTSTANDING SYSTEM 02511 IDEXX LABORATORIES 1 65737 820.13 07/14/23 OUTSTANDING SYSTEM 02527 UNIVERSAL BUILDING SERVICES 1 65738 134.00 07/14/23 OUTSTANDING SYSTEM 02539 PITTSINGER, R JANE 1 65739 522.92 07/14/23 OUTSTANDING SYSTEM 02642 T-MOBILE CORPORATION 1 65740 562.50 07/14/23 OUTSTANDING SYSTEM 02670 STEPFORD INC. 1 65741 7472.50 07/14/23 OUTSTANDING SYSTEM 03006 FEHR PEERS 1 65742 42.00 07/14/23 OUTSTANDING SYSTEM 03047 FASTRAK INVOICE PROCESSING DEPT 1 65743 2618.14 07/14/23 OUTSTANDING SYSTEM 03137 KOFFLER ELECTRICAL MECHANICAL 1 65744 3300.00 07/14/23 OUTSTANDING SYSTEM 03457 U.S. BANK 1 65745 668.00 07/14/23 OUTSTANDING SYSTEM 03801 NAPIER, NORA 1 65746 178.00 07/14/23 OUTSTANDING SYSTEM 03802 PATINO, JOE 1 65747 94.00 07/14/23 OUTSTANDING SYSTEM 03803 ORTEGA, SHIRLEY 1 65748 68.00 07/14/23 OUTSTANDING SYSTEM 03804 GODSOE, LIZ 1 65749 171.27 07/14/23 OUTSTANDING SYSTEM 03981 NORTHERN SAFETY CO. INC 1 65750 1724.14 07/14/23 OUTSTANDING SYSTEM 04086 JACK DOHENY COMPANY 1 65751 3056.11 07/14/23 OUTSTANDING SYSTEM 04131 HDL SOFTWARE, LLC 1 65752 294.03 07/14/23 OUTSTANDING SYSTEM 04139 PET FOOD EXPRESS 1 65753 1716.26 07/14/23 OUTSTANDING SYSTEM 04365 ALTEC INC. 1 65754 372.00 07/14/23 OUTSTANDING SYSTEM 04494 ISIDRO, ALLEN 1 65755 1598.00 07/14/23 OUTSTANDING SYSTEM 04549 NAF SERVICES, INC. 1 65756 4039.00 07/14/23 OUTSTANDING SYSTEM 04760 FORENSIC LOGIC, LLC 1 65757 6507.53 07/14/23 OUTSTANDING SYSTEM 04859 HOME DEPOT CREDIT SERVICES Report: RECONCILE Generated: 12DEC22 14:37 Run: WEDNESDAY AUG0223 17:09 Page: 7

CITY OF PACIFICA
FOR: 07/01/23 - 07/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 65758 115167.60 07/14/23 OUTSTANDING SYSTEM 04944 MERCOZA 1 65759 371.43 07/14/23 OUTSTANDING SYSTEM 04980 AMAZON.COM SALES, INC. 1 65760 576.00 07/14/23 OUTSTANDING SYSTEM 05296 CLAIRE BREES

http://pac-gems/fms/BISystem/ReadROCFile.asp?sWC=C&iIdx=&FileName=D:\GemsEnv... 8/2/2023

1.a
Packet Pg. 13
Attachment: Disbursements -FY 23-24 - 7-1 to 7-31-23 (5425 : Disbursements - Dated 7/01/23 through 7/31/23) 1 65761 4420.00 07/14/23 OUTSTANDING SYSTEM 05341 CREATIVE DIGITAL AGENCY INC. 1 65762 400.00 07/14/23 OUTSTANDING SYSTEM 05414 BEECHER ENGINEERING, INC. 1 65763 26600.00 07/14/23 OUTSTANDING SYSTEM 05424 LIFFEY ELECTRIC, INC. 1 65764 4991.32 07/14/23 OUTSTANDING SYSTEM 05688 JK SOUND, INC 1 65765 414.00 07/14/23 OUTSTANDING SYSTEM 05740 ABBY M. MARGOLIS 1 65766 118.56 07/14/23 OUTSTANDING SYSTEM 05788 LANDS' END BUSINESS OUTFITTERS 1 65767 206.71 07/14/23 OUTSTANDING SYSTEM 05883 SHOE DEPOT INC 1 65768 84.00 07/14/23 OUTSTANDING SYSTEM 05893 STEVEN EVANS 1 65769 554.86 07/14/23 OUTSTANDING SYSTEM 04980 AMAZON.COM SALES, INC. 1 65770 765.00 07/14/23 OUTSTANDING SYSTEM 04799 BAYWORK 1 65771 262.52 07/14/23 OUTSTANDING SYSTEM 00293 BEARING AGENCIES INC 1 65772 2475.00 07/14/23 OUTSTANDING SYSTEM 05483 CALIFORNIA CONSULTING, INC. 1 65773 20351.00 07/14/23 OUTSTANDING SYSTEM 05891 CATALIS PUBLIC WORKS & CITIZEN ENGAGEMEN 1 65774 120269.00 07/14/23 OUTSTANDING SYSTEM 00481 CCAG - CITY OF SAN CARLOS 1 65775 981.19 07/14/23 OUTSTANDING SYSTEM 00510 CINTAS CORPORATION #464 1 65776 1600.00 07/14/23 OUTSTANDING SYSTEM 05896 CIRCUS OF SMILES 1 65777 17243.75 07/14/23 OUTSTANDING SYSTEM 02130 DRYCO CONSTRUCTION, INC. 1 65778 225.00 07/14/23 OUTSTANDING SYSTEM 02092 FELIX RICH 1 65779 100.00 07/14/23 OUTSTANDING SYSTEM 05394 GAIL EDWARDS 1 65780 175.00 07/14/23 OUTSTANDING SYSTEM 05492 GREASE TRAP CLEANERS, LLC 1 65781 1550.00 07/14/23 OUTSTANDING SYSTEM 02544 IN & OUT PLUMBING 1 65782 2800.00 07/14/23 OUTSTANDING SYSTEM 05897 LEADERSHIP COUNCIL SAN MATEO COUNT 1 65783 3870.89 07/14/23 OUTSTANDING SYSTEM 01154 METRO MOBILE COMMUNICATIONS Report: RECONCILE Generated: 12DEC22 14:37 Run: WEDNESDAY AUG0223 17:09 Page: 8

CITY OF PACIFICA
FOR: 07/01/23 - 07/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 65784 4250.00 07/14/23 OUTSTANDING SYSTEM 05318 NETFILE, INC 1 65785 8.35 07/14/23 OUTSTANDING SYSTEM 01240 PACIFIC GAS & ELECTRIC CO. 1 65786 3000.00 07/14/23 OUTSTANDING SYSTEM 04198 PACIFIC SURFACING, INC. 1 65787 775.00 07/14/23 OUTSTANDING SYSTEM 00356 PANINI TIME 1 65788 300.20 07/14/23 OUTSTANDING SYSTEM 04418 U.S. BANK EQUIPMENT FINANCING, INC. 1 65789 666.99 07/14/23 OUTSTANDING SYSTEM 00009 AT&T
1 65790 1406.74 07/14/23 OUTSTANDING SYSTEM 00045 ALBERTSONS / SAFEWAY 1 65791 59.09 07/14/23 OUTSTANDING SYSTEM 00153 ALPINE AWARDS ACCOUNTING 1 65792 328.83 07/14/23 OUTSTANDING SYSTEM 04980 AMAZON.COM SALES, INC. 1 65793 51.56 07/14/23 OUTSTANDING SYSTEM 00223 AT WORK UNIFORMS 1 65794 408.26 07/14/23 OUTSTANDING SYSTEM 00009 AT&T MOBILITY 1 65795 1925.88 07/14/23 OUTSTANDING SYSTEM 00293 BEARING AGENCIES INC 1 65796 95.00 07/14/23 OUTSTANDING SYSTEM 05127 BLEYLE ELEVATOR, INC. 1 65797 115.37 07/14/23 OUTSTANDING SYSTEM 00335 BLUE RIBBON SUPPLY COMPANY 1 65798 1800.00 07/14/23 OUTSTANDING SYSTEM 05443 CALIFORNIA SEWER ENGINEERING, INC 1 65799 140.00 07/14/23 OUTSTANDING SYSTEM 01690 CALTEST ANALYTICAL LAB 1 65800 2927.18 07/14/23 OUTSTANDING SYSTEM 00507 CHILDCARE CAREERS 1 65801 541.28 07/14/23 OUTSTANDING SYSTEM 00510 CINTAS CORPORATION #464 1 65802 1025.78 07/14/23 OUTSTANDING SYSTEM 02822 CITY AUTO SUPPLY 1 65803 2955.13 07/14/23 OUTSTANDING SYSTEM 01374 CORE & MAIN

http://pac-gems/fms/BISystem/ReadROCFile.asp?sWC=C&iIdx=&FileName=D:\GemsEnv... 8/2/2023

1.a
Packet Pg. 14
Attachment: Disbursements -FY 23-24 - 7-1 to 7-31-23 (5425 : Disbursements - Dated 7/01/23 through 7/31/23) 1 65804 479.11 07/14/23 OUTSTANDING SYSTEM 04677 CORODATA RECORDS MANAGEMENT INC 1 65805 6562.50 07/14/23 OUTSTANDING SYSTEM 00595 COTTON, SHIRES & ASSOCIATES, INC. 1 65806 1711.05 07/14/23 OUTSTANDING SYSTEM 00611 CSG CONSULTANTS, INC. 1 65807 70674.20 07/14/23 OUTSTANDING SYSTEM 03121 D.W. NICHOLSON CORPORTATION 1 65808 14148.62 07/14/23 OUTSTANDING SYSTEM 00025 DALY CITY/CITY OF 1 65809 1916.73 07/14/23 OUTSTANDING SYSTEM 00014 DEPARTMENT OF CONSERVATION Report: RECONCILE Generated: 12DEC22 14:37 Run: WEDNESDAY AUG0223 17:09 Page: 9

CITY OF PACIFICA
FOR: 07/01/23 - 07/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 65810 82.41 07/14/23 OUTSTANDING SYSTEM 00672 DIAL GLASS AND WINDOW CO 1 65811 5600.00 07/14/23 OUTSTANDING SYSTEM 02201 DISCOUNT PLUMBING, INC. 1 65812 140.00 07/14/23 OUTSTANDING SYSTEM 03047 FASTRAK INVOICE PROCESSING DEPT 1 65813 24.00 07/14/23 OUTSTANDING SYSTEM 03047 FASTRAK VIOLATION PROCESSING DEPARTMENT 1 65814 329.63 07/14/23 OUTSTANDING SYSTEM 02213 GARRATT CALLAHAN 1 65815 74575.17 07/14/23 OUTSTANDING SYSTEM 03616 GROUP 4 ARCHITECTURE RESEARCH PLANNING I 1 65816 4940.23 07/14/23 OUTSTANDING SYSTEM 03414 INDUSTRIAL ELECTRICAL CO. 1 65817 1252.60 07/14/23 OUTSTANDING SYSTEM 01014 JOHN THE SIGN GUY LLC 1 65818 6718.03 07/14/23 OUTSTANDING SYSTEM 01027 K 119 OF CALIFORNIA 1 65819 855.40 07/14/23 OUTSTANDING SYSTEM 05535 KOSMONT & ASSOCIATES, INC. 1 65820 3119.93 07/14/23 OUTSTANDING SYSTEM 01067 LAKESHORE LEARNING MATERIALS 1 65821 52.28 07/14/23 OUTSTANDING SYSTEM 00002 MANGIBIN, VIMA (PETTY CASH) 1 65822 4344.13 07/14/23 OUTSTANDING SYSTEM 03955 MOFFATT & NICHOL 1 65823 959.12 07/14/23 OUTSTANDING SYSTEM 01183 MUNICIPAL MAINTENANCE EQUIPMENT, INC. 1 65824 460.00 07/14/23 OUTSTANDING SYSTEM 04375 NASTT FINANCIAL SERVICES 1 65825 17790.00 07/14/23 OUTSTANDING SYSTEM 04632 NICHOLS CONSULTING ENGINEERS, CHTD 1 65826 4373.76 07/14/23 OUTSTANDING SYSTEM 01206 NORTH COAST COUNTY WATER DIST. 1 65827 759.77 07/14/23 OUTSTANDING SYSTEM 02486 O'REILLY AUTO PARTS 1 65828 845.96 07/14/23 OUTSTANDING SYSTEM 01217 OFFICE DEPOT 1 65829 754.69 07/21/23 OUTSTANDING SYSTEM 01239 PACIFIC FIRE SAFE 1 65830 3668.98 07/21/23 OUTSTANDING SYSTEM 00054 PAPE MACHINERY 1 65831 550.00 07/21/23 OUTSTANDING SYSTEM 03370 PEERY & ASSOCIATES INCORPORATED 1 65832 731.44 07/21/23 OUTSTANDING SYSTEM 03071 PHENOVA 1 65833 568.64 07/21/23 OUTSTANDING SYSTEM 01336 QUILL CORPORATION 1 65834 428.38 07/21/23 OUTSTANDING SYSTEM 01337 R & H WHOLESALE SUPPLY, INC. 1 65835 435.30 07/21/23 OUTSTANDING SYSTEM 00042 R & S ERECTION NORTH PENINSULA INC.

Report: RECONCILE Generated: 12DEC22 14:37 Run: WEDNESDAY AUG0223 17:09 Page: 10

CITY OF PACIFICA
FOR: 07/01/23 - 07/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 65836 108.13 07/21/23 OUTSTANDING SYSTEM 00001 RILEY, TOMAS 1 65837 2038.98 07/21/23 OUTSTANDING SYSTEM 01423 SAN MATEO LAWN MOWER SHOP 1 65838 3362.67 07/21/23 OUTSTANDING SYSTEM 04860 SERRA YELLOW CAB 1 65839 128.54 07/21/23 OUTSTANDING SYSTEM 00002 SOLIS, ELIZABETH ( PETTY CASH ) 1 65840 41941.64 07/21/23 OUTSTANDING SYSTEM 01550 STEWART CHEVROLET 1 65841 268.09 07/21/23 OUTSTANDING SYSTEM 00002 SUZUKI, MARIA (PETTY CASH) 1 65842 145.37 07/21/23 OUTSTANDING SYSTEM 00001 THAXTON, SUSAN

http://pac-gems/fms/BISystem/ReadROCFile.asp?sWC=C&iIdx=&FileName=D:\GemsEnv... 8/2/2023

1.a
Packet Pg. 15
Attachment: Disbursements -FY 23-24 - 7-1 to 7-31-23 (5425 : Disbursements - Dated 7/01/23 through 7/31/23) 1 65843 4.38 07/21/23 OUTSTANDING SYSTEM 00002 TRAYER, MICHELLE (PETTY CASH) 1 65844 3276.68 07/21/23 OUTSTANDING SYSTEM 01077 TREE MANAGEMENT EXPERTS 1 65845 306.32 07/21/23 OUTSTANDING SYSTEM 01653 UNITED RENTALS (NORTH AMERICA) 1 65846 1107.00 07/21/23 OUTSTANDING SYSTEM 02527 UNIVERSAL BUILDING SERVICES 1 65847 17373.05 07/21/23 OUTSTANDING SYSTEM 02527 UNIVERSAL BUILDING SERVICES 1 65848 1223.13 07/21/23 OUTSTANDING SYSTEM 04999 VISUAL EDGE IT, INC. 1 65849 455.78 07/21/23 OUTSTANDING SYSTEM 01673 VWR INTERNATIONAL 1 65850 76.50 07/21/23 OUTSTANDING SYSTEM 05163 WEX HEALTH, INC. 1 65851 250.75 07/21/23 OUTSTANDING SYSTEM 04066 ALERT PEST CONTROL COMPANY INC 1 65852 32.50 07/21/23 OUTSTANDING SYSTEM 00136 ALHAMBRA 1 65853 230.21 07/21/23 OUTSTANDING SYSTEM 00138 ALL INDUSTRIAL ELECTRIC SUPPLY, INC. 1 65854 492.51 07/21/23 OUTSTANDING SYSTEM 04980 AMAZON.COM SALES, INC. 1 65855 4330.00 07/21/23 OUTSTANDING SYSTEM 00217 ASSOCIATION OF BAY AREA GOVERNMENTS 1 65856 376.40 07/21/23 OUTSTANDING SYSTEM 00009 AT&T
1 65857 3212.96 07/21/23 OUTSTANDING SYSTEM 00335 BLUE RIBBON SUPPLY COMPANY 1 65858 1749.00 07/21/23 OUTSTANDING SYSTEM 00382 BURLINGAME POLICE DEPARTMENT 1 65859 309.00 07/21/23 OUTSTANDING SYSTEM 00011 C.W.E.A. 1 65860 2400.00 07/21/23 OUTSTANDING SYSTEM 05443 CALIFORNIA SEWER ENGINEERING, INC 1 65861 77.00 07/21/23 OUTSTANDING SYSTEM 01690 CALTEST ANALYTICAL LAB Report: RECONCILE Generated: 12DEC22 14:37 Run: WEDNESDAY AUG0223 17:09 Page: 11

CITY OF PACIFICA
FOR: 07/01/23 - 07/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 65862 1020.18 07/21/23 OUTSTANDING SYSTEM 00510 CINTAS CORPORATION #464 1 65863 1210.00 07/21/23 OUTSTANDING SYSTEM 00014 DEPARTMENT OF SOCIAL SERVICES 1 65864 3000.00 07/21/23 OUTSTANDING SYSTEM 02201 DISCOUNT PLUMBING, INC. 1 65865 1300.00 07/21/23 OUTSTANDING SYSTEM 04321 DUBOCE JANITORIAL SERVICES 1 65866 2000.00 07/21/23 OUTSTANDING SYSTEM 05899 FIRST WASHINGTON REALTY 1 65867 442.89 07/21/23 OUTSTANDING SYSTEM 00872 GRAINGER 1 65868 322.54 07/21/23 OUTSTANDING SYSTEM 01067 LAKESHORE LEARNING MATERIALS 1 65869 98.15 07/21/23 VOIDED SYSTEM 07/27/23 00001 MACARIO, LEXI 1 65870 1110.81 07/21/23 OUTSTANDING SYSTEM 03779 MAXX METALS 1 65871 281.81 07/21/23 OUTSTANDING SYSTEM 01142 MC MASTER-CARR SUPPLY COMPANY 1 65872 559.30 07/21/23 OUTSTANDING SYSTEM 04549 NAF SERVICES, INC. 1 65873 35.00 07/21/23 OUTSTANDING SYSTEM 05898 NATIONAL ASSOCIATION OF TOWN WATCH 1 65874 283.00 07/21/23 OUTSTANDING SYSTEM 01217 OFFICE DEPOT 1 65875 37335.00 07/21/23 OUTSTANDING SYSTEM 00022 SAN MATEO COUNTY NARCOTICS TASK FORCE 1 65876 695.05 07/21/23 OUTSTANDING SYSTEM 05465 SIGILLO SUPPLY, INC. 1 65877 753.00 07/21/23 OUTSTANDING SYSTEM 04176 SOUTH BAY PUBLIC SAFETY TRAINING CONSORT 1 65878 1800.00 07/21/23 OUTSTANDING SYSTEM 01570 SYNAGRO WEST, LLC 1 65879 80.64 07/21/23 OUTSTANDING SYSTEM 01647 ULINE SHIPPING SUPPLY SPECIALISTS 1 65880 263.22 07/21/23 OUTSTANDING SYSTEM 01812 US BANK EQUIPMENT FINANCE 1 65881 6428.49 07/21/23 OUTSTANDING SYSTEM 03835 US FOODS, INC 1 65882 796644.65 07/24/23 OUTSTANDING SYSTEM 05495 W.E. LYONS CONSTRUCTION CO. 1 65883 242.76 07/07/23 OUTSTANDING SYSTEM 00814 CALIFORNIA STATE DISBURSEMENT UNIT 1 65884 200.00 07/07/23 OUTSTANDING SYSTEM 00814 FRANCHISE TAX BOARD 1 65885 100.00 07/07/23 OUTSTANDING SYSTEM 00814 FRANCHISE TAX BOARD

http://pac-gems/fms/BISystem/ReadROCFile.asp?sWC=C&iIdx=&FileName=D:\GemsEnv... 8/2/2023

1.a
Packet Pg. 16
Attachment: Disbursements -FY 23-24 - 7-1 to 7-31-23 (5425 : Disbursements - Dated 7/01/23 through 7/31/23) 1 65886 246.00 07/07/23 OUTSTANDING SYSTEM 01767 NPFBA
1 65887 829.10 07/07/23 OUTSTANDING SYSTEM 01758 PACIFICA FIREFIGHTERS UNION Report: RECONCILE Generated: 12DEC22 14:37 Run: WEDNESDAY AUG0223 17:09 Page: 12

CITY OF PACIFICA
FOR: 07/01/23 - 07/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 65888 419.50 07/07/23 OUTSTANDING SYSTEM 01758 PACIFICA FIREFIGHTERS-LTD 1 65889 720.00 07/07/23 OUTSTANDING SYSTEM 01759 PACIFICA POLICE OFFICERS ASSOCIATION 1 65890 180.00 07/07/23 OUTSTANDING SYSTEM 01760 PACIFICA POLICE OFFICERS SAVINGS 1 65891 420.00 07/07/23 OUTSTANDING SYSTEM 01769 PACIFICA POLICE SUPERVISORS ASSOCIATION 1 65892 1401.18 07/07/23 OUTSTANDING SYSTEM 01758 SMC FIREFIGHTERS IAFF Local 2400 1 65893 2799.00 07/07/23 OUTSTANDING SYSTEM 01764 TEAMSTERS LOCAL #856 1 65894 52431.00 07/07/23 OUTSTANDING SYSTEM 01771 TEAMSTERS LOCAL 856 1 65895 4508.47 07/27/23 OUTSTANDING SYSTEM 05903 ALVAREZ, WILLIAM 1 65896 1136.56 07/28/23 OUTSTANDING SYSTEM 00009 AT&T
1 65897 135591.66 07/28/23 OUTSTANDING SYSTEM 04584 AECOM TECHNICAL SERVICES INC 1 65898 115.00 07/28/23 OUTSTANDING SYSTEM 04564 BERGDAVIS 1 65899 4166.50 07/28/23 OUTSTANDING SYSTEM 05658 BSK ASSOCIATES 1 65900 17529.20 07/28/23 OUTSTANDING SYSTEM 02502 BURKE WILLIAMS AND SORENSEN LLP 1 65901 992.70 07/28/23 OUTSTANDING SYSTEM 02087 CALIFORNIA BUILDING STANDARDS COMMISSION 1 65902 139.04 07/28/23 OUTSTANDING SYSTEM 00510 CINTAS CORPORATION #464 1 65903 1545.00 07/28/23 OUTSTANDING SYSTEM 05341 CREATIVE DIGITAL AGENCY INC. 1 65904 1727.54 07/28/23 OUTSTANDING SYSTEM 01204 CRESCO EQUIPMENT RENTALS 1 65905 108639.02 07/28/23 OUTSTANDING SYSTEM 03121 D.W. NICHOLSON CORPORTATION 1 65906 28195.00 07/28/23 OUTSTANDING SYSTEM 00645 DAVEY TREE EXPERT COMPANY 1 65907 465.63 07/28/23 OUTSTANDING SYSTEM 04716 EMD MILLIPORE CORPORATION 1 65908 1235.00 07/28/23 OUTSTANDING SYSTEM 03006 FEHR PEERS 1 65909 4868.38 07/28/23 OUTSTANDING SYSTEM 02767 FLYERS ENERGY, LLC 1 65910 139436.20 07/28/23 OUTSTANDING SYSTEM 04369 GHD INC. 1 65911 9532.49 07/28/23 OUTSTANDING SYSTEM 05220 GHIRARDELLI ASSOCIATES, INC. 1 65912 64456.25 07/28/23 OUTSTANDING SYSTEM 05269 GOOD CITY COMPANY 1 65913 317.38 07/28/23 OUTSTANDING SYSTEM 00872 GRAINGER Report: RECONCILE Generated: 12DEC22 14:37 Run: WEDNESDAY AUG0223 17:09 Page: 13

CITY OF PACIFICA
FOR: 07/01/23 - 07/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 65914 728.66 07/28/23 OUTSTANDING SYSTEM 00875 GRANITE ROCK COMPANY #26577 1 65915 2880.41 07/28/23 OUTSTANDING SYSTEM 00919 HERC RENTALS INC. 1 65916 891.71 07/28/23 OUTSTANDING SYSTEM 04085 JAMES FORD, INC. 1 65917 6025.25 07/28/23 OUTSTANDING SYSTEM 04088 LARRY WALKER ASSOCIATES 1 65918 2358.75 07/28/23 OUTSTANDING SYSTEM 04077 METROPOLITAN PLANNING GROUP 1 65919 7428.96 07/28/23 OUTSTANDING SYSTEM 01206 NORTH COAST COUNTY WATER DIST. 1 65920 933.88 07/28/23 OUTSTANDING SYSTEM 01289 PENINSULA UNIFORMS & EQUIPMENT, INC 1 65921 6859.12 07/28/23 OUTSTANDING SYSTEM 04026 RANEY PLANNING AND MANAGEMENT, INC 1 65922 46409.80 07/28/23 OUTSTANDING SYSTEM 05774 RINCON CONSULTANTS INC 1 65923 146.72 07/28/23 OUTSTANDING SYSTEM 01795 ROSS, LAURIE

http://pac-gems/fms/BISystem/ReadROCFile.asp?sWC=C&iIdx=&FileName=D:\GemsEnv... 8/2/2023

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Packet Pg. 17
Attachment: Disbursements -FY 23-24 - 7-1 to 7-31-23 (5425 : Disbursements - Dated 7/01/23 through 7/31/23) 1 65924 110.16 07/28/23 OUTSTANDING SYSTEM 01402 SAFETY-KLEEN CORP. 1 65925 4103.60 07/28/23 OUTSTANDING SYSTEM 00022 SAN MATEO COUNTY CONTROLLER 1 65926 78.08 07/28/23 OUTSTANDING SYSTEM 05197 SAN MATEO COUNTY MOSQUITO & VECTOR CONTR 1 65927 321.00 07/28/23 OUTSTANDING SYSTEM 01592 TERMINIX PROCESSING CENTER 1 65928 1264.60 07/28/23 OUTSTANDING SYSTEM 01636 TURBO DATA SYSTEMS, INC. 1 65929 228.58 07/28/23 OUTSTANDING SYSTEM 01647 ULINE SHIPPING SUPPLY SPECIALISTS 1 65930 32191.50 07/28/23 OUTSTANDING SYSTEM 01722 WILSEY & HAM 1 65931 25688.91 07/28/23 OUTSTANDING SYSTEM 05791 ZIMA CORPORATION 1 65932 22610.04 07/28/23 OUTSTANDING SYSTEM 05869 101 TRAILER SALES 1 65933 633.75 07/28/23 OUTSTANDING SYSTEM 00937 A-1 RHINO LININGS 1 65934 520.97 07/28/23 OUTSTANDING SYSTEM 00118 AIR EXCHANGE INC 1 65935 961.92 07/28/23 OUTSTANDING SYSTEM 04980 AMAZON.COM SALES, INC. 1 65936 12877.00 07/28/23 OUTSTANDING SYSTEM 00009 AT&T OF CALIFORNIA 1 65937 1420.38 07/28/23 OUTSTANDING SYSTEM 00453 CALSAC BAY AREA CHAPTER 1 65938 178.00 07/28/23 OUTSTANDING SYSTEM 01690 CALTEST ANALYTICAL LAB 1 65939 600.00 07/28/23 OUTSTANDING SYSTEM 04142 CHALLENGE ROOTER Report: RECONCILE Generated: 12DEC22 14:37 Run: WEDNESDAY AUG0223 17:09 Page: 14

CITY OF PACIFICA
FOR: 07/01/23 - 07/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 65940 982.80 07/28/23 OUTSTANDING SYSTEM 00507 CHILDCARE CAREERS 1 65941 1293.96 07/28/23 OUTSTANDING SYSTEM 00510 CINTAS CORPORATION #464 1 65942 5575.37 07/28/23 OUTSTANDING SYSTEM 01594 CITY OF DALY CITY 1 65943 260.00 07/28/23 OUTSTANDING SYSTEM 03756 CITY OF EAST PALO ALTO 1 65944 869.34 07/28/23 OUTSTANDING SYSTEM 00049 CITY OF SOUTH SAN FRANCISCO 1 65945 870.27 07/28/23 OUTSTANDING SYSTEM 03246 COAST COUNTIES PETERBILT & COAST COUNTIE 1 65946 1433.00 07/28/23 OUTSTANDING SYSTEM 00001 DIETERLE, DANA 1 65947 50.98 07/28/23 OUTSTANDING SYSTEM 02614 DISH
1 65948 2800.00 07/28/23 OUTSTANDING SYSTEM 04277 EASTMAN INVESTIGATIVE SERVICES 1 65949 944.32 07/28/23 OUTSTANDING SYSTEM 00001 EVANS, DAVID 1 65950 5897.22 07/28/23 OUTSTANDING SYSTEM 02767 FLYERS ENERGY, LLC 1 65951 1729.12 07/28/23 OUTSTANDING SYSTEM 00001 GOMEZ, JOE 1 65952 167.31 07/28/23 OUTSTANDING SYSTEM 00001 GONZALEZ, JULIE 1 65953 1007.27 07/28/23 OUTSTANDING SYSTEM 00872 GRAINGER 1 65954 598.48 07/28/23 OUTSTANDING SYSTEM 00875 GRANITE ROCK COMPANY #26577 1 65955 632.96 07/28/23 OUTSTANDING SYSTEM 05900 I-BLASON, LLC 1 65956 329.63 07/28/23 OUTSTANDING SYSTEM 01014 JOHN THE SIGN GUY LLC 1 65957 11600.00 07/28/23 OUTSTANDING SYSTEM 05906 JOSE BARBA 1 65958 6660.00 07/28/23 OUTSTANDING SYSTEM 01087 LIEBERT CASSIDY WHITMORE 1 65959 839.08 07/28/23 OUTSTANDING SYSTEM 04426 MILLER, BONNIE 1 65960 799.00 07/28/23 OUTSTANDING SYSTEM 04549 NAF SERVICES, INC. 1 65961 48.33 07/28/23 OUTSTANDING SYSTEM 01217 OFFICE DEPOT 1 65962 6213.50 07/28/23 OUTSTANDING SYSTEM 04081 PACIFIC HIGHWAY RENTALS LLC 1 65963 21256.88 07/28/23 OUTSTANDING SYSTEM 00320 PLAN JPA 1 65964 288.36 07/28/23 OUTSTANDING SYSTEM 01336 QUILL CORPORATION 1 65965 32320.00 07/28/23 OUTSTANDING SYSTEM 00022 SAN MATEO COUNTY PLANNING & BUILDING Report: RECONCILE Generated: 12DEC22 14:37 Run: WEDNESDAY AUG0223 17:09 Page: 15

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Attachment: Disbursements -FY 23-24 - 7-1 to 7-31-23 (5425 : Disbursements - Dated 7/01/23 through 7/31/23)

CITY OF PACIFICA
FOR: 07/01/23 - 07/31/23 CHECK RECONCILIATION BANK: ALL ALL

PAYMENT RECONCILE
BANK CHECK # CHECK AMOUNT CHECK DATE CHECK STATUS TYPE DATE VENDOR # NAME 1 65966 1400.00 07/28/23 OUTSTANDING SYSTEM 02615 SEAN'S QUALITY FLOORS 1 65967 182.88 07/28/23 OUTSTANDING SYSTEM 01461 SERRAMONTE FORD INC. 1 65968 39.12 07/28/23 OUTSTANDING SYSTEM 05465 SIGILLO SUPPLY, INC. 1 65969 458.61 07/28/23 OUTSTANDING SYSTEM 01550 STEWART CHEVROLET 1 65970 6653.23 07/28/23 OUTSTANDING SYSTEM 01570 SYNAGRO WEST, LLC 1 65971 1808.00 07/28/23 OUTSTANDING SYSTEM 01587 TELECOMMUNICATIONS ENGINEERING ASSOCIATE 1 65972 3325.00 07/28/23 OUTSTANDING SYSTEM 05907 TOM PRYOR 1 65973 552.60 07/28/23 OUTSTANDING SYSTEM 04418 U.S. BANK EQUIPMENT FINANCING, INC. 1 65974 437.18 07/28/23 OUTSTANDING SYSTEM 01812 US BANK EQUIPMENT FINANCE 1 65975 3166.12 07/28/23 OUTSTANDING SYSTEM 03835 US FOODS, INC 1 65976 600.00 07/28/23 OUTSTANDING SYSTEM 04043 WOO, JOHN 1 65977 42367.08 07/31/23 OUTSTANDING SYSTEM 04608 TRI COUNTIES BANK BANK: 1 TOTAL # OF CHECKS: 376 FOR A TOTAL AMOUNT OF: $2887410.79 TOTAL # OF REISSUED CHECKS: 0 FOR A TOTAL AMOUNT OF:

TOTAL # OF ACH CHECKS: 0 FOR A TOTAL AMOUNT OF:

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Attachment: Disbursements -FY 23-24 - 7-1 to 7-31-23 (5425 : Disbursements - Dated 7/01/23 through 7/31/23)

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
8/14/2023
1 SUBJECT:

Approval of Minutes
RECOMMENDED ACTION:

Move to approve the minutes of the City Council Special and Regular Meeting held on July 10, 2023.

STAFF CONTACT:

Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND/DISCUSSION:

Move to approve the minutes of the City Council Special and Regular Meeting held on July 10, 2023 (Attachment A).

FISCAL IMPACT:

None.

ORIGINATED BY:

City Clerk
ATTACHMENT LIST:

Attachment A: Minutes of 07-10-2023 Council Meeting (PDF) 2 Packet Pg. 20

CITY OF PACIFICA

CITY COUNCIL MINUTES
Council Chambers
2212 Beach Blvd
Pacifica, CA 94044
Mayor Tygarjas Bigstyck
Mayor pro Tem Sue Vaterlaus
Councilmember Sue Beckmeyer
Councilmember Mary Bier
Councilmember Christine Boles
City Council Regular Meeting 1 July 10, 2023

SPECIAL AND REGULAR MEETING
July 10, 2023 (MONDAY)
www.cityofpacifica.org
Mayor Tygarjas Bigstyck called the meeting to order on July 10, 2023 at 6:30 PM 6:30 PM - CLOSED SESSION
Mayor Bigstyck called the meeting to order at 6:30 p.m., stating that all councilmembers were present and announced that the Council would meet in Closed Session a. CONFERENCE WITH LABOR NEGOTIATORS - Government Code section 54957.6 - Agency designated representatives: Mark Wilson of Burke, Williams, and Sorenson; Employee organizations: Fire Battalion Chiefs, IAFF Local 2400; Fire Fighters, IAFF Local 240; Management Unit, Teamsters Local 350 ; Miscellaneous Employee, Teamster Local 856; Pacifica Police Officers Association; Police Mgmnt (PPMA) & Police Supervisors (PPSA); Wastewater Treatment Plant Teamsters Local 856
7:00 PM OPEN SESSION
Call to Order
Mayor Bigstyck reconvened the meeting at 7:02 p.m.

Attendee Name Title Status Arrived
Tygarjas Bigstyck Mayor Present
Sue Vaterlaus Mayor pro Tem Present
Sue Beckmeyer Councilmember Present
Mary Bier Councilmember Present
Christine Boles Councilmember Present
Acting City Clerk La took a verbal roll call.

Staff Present: Yulia Carter, Acting City Manager; Michelle Kenyon, City Attorney; Lisa Petersen, PW Director; Christian Murdock, Planning Director; Maria Sarasua, Police Chief; Bob Palacio, PB&R Director; Roland Yip, PW Dep. Director (Field Services/Engineering); Louis Sun, WWTP Operations Manager; Maria Aguilar, PW Dep. Director (Wastewater); Lucy Xie, Dep. Finance

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Attachment: Attachment A: Minutes of 07-10-2023 Council Meeting (5414 : Approval of Minutes) City Council Regular Meeting 2 July 10, 2023
Director; Irene Camarena, HR Manager; Anthony Shriver, Recreation Supervisor; Mario Xuereb, Financial Analyst; Elizabeth Brooks, Management Analyst; Emily La, Acting City Clerk.

Reading of Land Acknowledgment
Mayor Bigstyck read the Land Acknowledgement.

Salute to the Flag led by Councilmember Boles
Closed Session Report
City Attorney Kenyon stated there was no reportable action.

SPECIAL PRESENTATIONS
A. Life Buoy Project Appreciation and Recognition of the Arunay Foundation and Sharmistha Pruthi for their funding and support to Sea Valor and the Pacifica the Life Buoy Project
Mayor Bigstyck introduced the special presentation in appreciation of the Life Buoy Project and Arunay Foundation and Sharmistha Pruthi for the funding and support to Sea Valor and the Pacifica Life Buoy Project.

PB&R Director Palacio stated he was joined by Eric Jones of Sea Valor and PB&R Recreation Supervisor Anthony Shriver; they wanted to update Council on their progress as well as having Ms. Prithi Nair who lost her daughter in a drowning incident. He then turned it over to Eric Jones for a short presentation and then to Ms. Nair to share her journey.

Eric Jones mentioned that they have six buoys installed, and three weeks after they installed them, one was used to help save a man who had fallen or jumped into the water. He stated that incident showed that they make a difference and people have frequently expressed their appreciation. He stated that they have more ready to go and they are committed to getting as many installed along the beaches as possible. He thanked Council for their support. He stated that he has known Ms. Nair for two years, and she can share her story.

Ms. Nair appreciated being allowed to share her thoughts and expressed a heartfelt thank you to Eric Jones and his mission, as none of this would have been possible without his project, and furthermore thanked fellow bereaved mother Ms. Sharmistha Pruthi for her presence and support tonight. To see the safety buoys along the pier fills her heart with hope that another family will never suffer the tragedy they did when their daughter, Anushri Nair, also known as Shuggie, drowned at Panther Beach in Santa Cruz. She stated that there have been three more drownings at the same beach, and more along the coastline. She shared specifics of her daughter’s reason for going to the beach and what she experienced when notified of her death and the lessons she has learned because of her experience. She prayed they stay united to prevent continued recurrences and there is hope that they become the gold standards for other cities to follow; she hopes her daughter’s name will always be remembered in the gift of helping others and saving lives and changing tragedy to a legacy.

PB&R Director Palacio and Recreation Supervisor Shriver thanked Council, Ms. Nair, Ms.

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Attachment: Attachment A: Minutes of 07-10-2023 Council Meeting (5414 : Approval of Minutes) City Council Regular Meeting 3 July 10, 2023
Pruthi, and others for this support to make this project happen.

Mayor Bigstyck thanked Eric Jones and Ms. Nair for being present at this time. He felt it was an honor to be graced with a hero’s presence as well as the presence of someone who has taken a tragedy as an opportunity to save countless lives, with one saved in our beach. He has no words to express his gratitude for that one life, let alone knowing that many lives will be saved in the future, not just here but up and down the coast. He called a five-minute recess and then reconvened the meeting.

CONSENT CALENDAR
Councilmember Boles stated she would like to pull Item #10.

Mayor Bigstyck opened public comments and, seeing no one, closed public comments. He then asked if any councilmembers had any questions on any consent items.

Councilmember Beckmeyer referred to Item #5 and thanked city staff and bargaining union members and labor partners for all their work in putting this forward.

Mayor Bigstyck seconded that, also thanking staff for all the hard work.

Mayor pro Tem Vaterlaus moved to approve the consent calendar minus Item #10; seconded by Councilmember Beckmeyer.

CONSENT ITEMS #1-9 and 11-13
RESULT: ADOPTED [UNANIMOUS]
MOVER: Sue Vaterlaus, Mayor pro Tem
SECONDER: Sue Beckmeyer, Councilmember
AYES: Bigstyck, Vaterlaus, Beckmeyer, Bier, Boles

1. Approval of Disbursements for Dated 6/01/23 through 6/30/23.

PROPOSED ACTION: Receive and file the Monthly Check Register Report for the month of June 2023

2. Approval of Minutes
PROPOSED ACTION: Move to approve the minutes of the City Council Special and Regular Meeting held on June 26, 2023.

3. Continuation of Proclamation of Local Emergency of the Pacifica Coastline from Westline Drive to the End of Beach Boulevard.

PROPOSED ACTION: Accept report and make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.

4. Continuation of Proclamation of Local Emergency at the Anza Pump Station.

PROPOSED ACTION: Accept Report and Make a Determination that Conditions of Local Emergency Continue to Exist at the Anza Pump Station at the Pacifica State Beach.

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Attachment: Attachment A: Minutes of 07-10-2023 Council Meeting (5414 : Approval of Minutes) City Council Regular Meeting 4 July 10, 2023

5. Resolutions Approving the Memorandums of Understanding (MOUs) between the City of Pacifica and the following represented labor groups: 1) Pacifica Battalion Chiefs, IAFF Local 2400; 2) Pacifica Fire Fighters Association and San Mateo County Fire Fighters IAFF 2400; 3) Management Employees Teamsters Local 350; 4) Teamsters Union Local 856 Miscellaneous; 5) Pacifica Police Officers Association; 6) Pacifica Police Management Association; and 7) Pacifica Police Supervisors Association for the period of July 1, 2023 through June 30, 2025.

PROPOSED ACTION: Adopt resolutions approving the Memorandum of Understanding between the City of Pacifica and: 1) Pacifica Battalion Chiefs, IAFF Local 2400; 2) Pacifica Fire Fighters Association and San Mateo County Fire Fighters IAFF 2400; 3) Management Employees Teamsters Local 350; 4) Teamsters Union Local 856 Miscellaneous; 5) Pacifica Police Officers Association; 6) Pacifica Police Management Association; and 7) Pacifica Police Supervisors Association; for the period of July 1, 2023 through June 30, 2025, including the revised salary schedule effective July 1, 2023 and July 1, 2024. After Council approval, staff will ensure the MOUs are properly cleaned up, and all technical corrections are made, including any remaining typos, fixing the tables of contents, finalizing the documents for signature, and eventually posting online.

6. Resolution of the City Council of the City of Pacifica Accepting the Report of Sewer Service Charges for Fiscal Year 2023-2024 and Directing the Filing of Charges for Collection by the County Controller.

PROPOSED ACTION: Move to adopt the proposed "Resolution of the City Council of the City of Pacifica accepting the report of Sewer Service Charges for Fiscal Year 2023-2024, and directing the filing of charges for collection by the County Controller" to place the assessment charges on the County of San Mateo Property Tax Roll.

7. Resolution of the City of Pacifica City Council Approving the Application for Grant Funds from the California State Parks Recreational Trails Program PROPOSED ACTION: Adopt the Resolution entitled, "Resolution of the City Council of the City of Pacifica Approving the Application for Grant Funds from the California State Parks Recreational Trails Program to fund the Pacifica Bike Park."

8. First Amendment to Master Consultant Services Agreement between the City of Pacifica and Hines EDM for Scanning and Digitization of City Records PROPOSED ACTION: Adopt a Resolution Approving the First Amendment to Master Consultant Services Agreement between the City of Pacifica and Hines EDM for scanning and digitization of City records and ongoing scanning services in connection with the City’s Records and Information Management Program Policy to extend the term to 6/30/2024, increase the Cost Ceiling from $110,000 to $150,000 and update the pricing / cost schedule; and authorize the City Manager to execute all documents related with the project.

9. Adopt a Resolution to authorize the City Manager to extend the Master Agreement and execute Task Order No. 4 to the Consultant Master Services Agreement with Group 4 Architecture Research + Planning for Architectural Services for the Civic Center Facilities Rehabilitation Project.

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Attachment: Attachment A: Minutes of 07-10-2023 Council Meeting (5414 : Approval of Minutes) City Council Regular Meeting 5 July 10, 2023
PROPOSED ACTION: Move to adopt the Resolution titled “A Resolution of the City Council of the City of Pacifica Authorizing the City Manager to Execute a First Amendment of the Consultant Services Master Agreement and Task Order No. 4 with Group 4 Architecture Research + Planning for Architectural Services” to extend the term of the Agreement to June 30, 2024 and to authorize Task Order No. 4 for Architectural Construction Administration Support for the Civic Center Facilities Rehabilitation Project in an amount not to exceed $184,075 and authorize a 15% contingency for a total budget authority of $211,600.

10. Esplanade Ave. and Palmetto Ave. Bicycle & Pedestrian Improvement Project – Task Order 2 – Fehr & Peers
PROPOSED ACTION: Adopt a Resolution Authorizing Task Order 2 between the City of Pacifica and Fehr & Peers for design services for the Esplanade Ave. and Palmetto Ave.

Bicycle & Pedestrian Improvement Project in the amount of $46,000 increasing the cost ceiling to an amount not to exceed $103,000.

Agenda Item #10 Discussion:

PW Dep. Director Yip presented a staff report.

Councilmember Boles was hoping to see an overall scope of work. She has no issue with the consultant’s work but she doesn’t fully understand the project and she is getting a lot of questions from her constituents who live in the area. One question she has relates to the shared lanes on Esplanade, and she asked if we are not proposing a separate bike lane at this point.

PW Dep. Director Yip stated, for that section, there are not enough travel lanes to add a separate lane as they need a dedicated 5-foot space. There are certain areas of Esplanade which will not have a separated lane but there are certain areas that do if there is space available.

Councilmember Boles was thinking of the area by the Chit Chat Café to the bluffs as there is a lot of concern about oversized vehicles parking there now and she thought the idea that was conveyed was that the addition of bike lanes would potentially restrict the size of the parking vehicles.

PW Dep. Director Yip stated that they have a developed 75% set and they can look into the area of Chit Chat Café to see if it is a 5-foot dedicated lane or not and provide those plans to her. It is still a draft set, so to avoid confusion it was not provided.

Councilmember Boles was told there is not an opportunity for public input otherwise on the design.

Acting City Manager Carter stated that they will provide additional information about the projects. This project has been in Council discussion since 2022 so they want to make sure they discuss the scope of the project but the agenda item before them today is approval of Task Order 2.

Councilmember Boles stated that the scope is what she is trying to understand, as well as understand it in relation to the Local Road Safety Plan because there are a lot of issues identified on those streets, Palmetto in particular. She stated that she can follow up with them

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Attachment: Attachment A: Minutes of 07-10-2023 Council Meeting (5414 : Approval of Minutes) City Council Regular Meeting 6 July 10, 2023
later.

Mayor Bigstyck stated that, while planning has been done for this project, he appreciates that it would be helpful to include clear illustrated pictures in the staff report of exactly what the project is, and it a good refresher for Councilmembers who have been on Council for a while or a refresher for the public or new observers. He asked if they can follow up with a clear illustration of exactly what the project is, as pictures help non-engineers understand what the project will be. He then opened public comments.

Monica Meagher, Pacifica, thanked Council and staff for moving forward with the Bicycle and Pedestrian Improvement Project along Esplanade, and she shared her participation and thoughts/suggestions on this project.

Irene Lee, Pacifica, stated she was confused and shared her concerns and thoughts/suggestions on this project before moving forward.

Mayor Bigstyck closed public comments. He asked if they could get clarity about the sharrows and number of crosswalks.

PW Dep. Director Yip stated that the crosswalks from Bill Drake and Manor are currently outside of the scope of the project; the scope is mainly on Esplanade and Palmetto and none on Manor.

It doesn’t overlap with the Manor Drive Overcrossing Project. For that project, over half of the bike lanes will be installed and stops in the mid-block, scoped that way for the documenting scope area. If they complete it, they will have to do it as a separate project outside of this project. For the other ramps being asked for, they will have to look into it that is feasible, especially as West Avalon is part of the scope of the project.

Mayor Bigstyck thought it is a piece of a larger puzzle that will get built as they go along.

PW Dep. Director Yip stated, in terms of the bike lanes, yes, as there are many bike routes in the master plan and they are continuing to build them out as they receive grants for this type of facility.

Mayor Bigstyck thought the commenters’ understanding of the sharrow was that the bike lane itself would be shared with the parking spaces. He stated his understanding was that generally the bike lane is shared with the actual car traffic.

PW Dep. Director Yip stated he was correct.

Mayor Bigstyck asked if they can share a graphic for the fullness of what they are approving at this time and that they can share with their constituents, as they are showing interest.

PW Dep. Director Yip stated he can share graphics illustrating the sharrows.

Mayor Bigstyck stated it would be helpful to have the actual markings on the street.

PW Dep. Director Yip stated he can provide that. He added that they had a final question regarding where there was a bike lane along the Chit Chat Café and north of the café is a bike lane and the dedicated 5-foot to 6-foot lane and south of there are sharrows.

Councilmember Boles concluded that they were not existing now.

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Attachment: Attachment A: Minutes of 07-10-2023 Council Meeting (5414 : Approval of Minutes) City Council Regular Meeting 7 July 10, 2023
PW Dep. Director Yip clarified it was what was being proposed with the project.

Councilmember Boles stated that they aren’t seeing that so it is hard to visualize.

Mayor Bigstyck agreed that there are interested parties in the public and he appreciated her bringing it up for clarification of what they are approving at this time.

Councilmember Boles moved to approve Consent Item #10; seconded by Councilmember Beckmeyer.

AGENDA ITEM #10
RESULT: ADOPTED [UNANIMOUS]
MOVER: Christine Boles, Councilmember
SECONDER: Sue Beckmeyer, Councilmember
AYES: Bigstyck, Vaterlaus, Beckmeyer, Bier, Boles

11. Purchase Agreement between the City of Pacifica and Thomas & Associates for the purchase of Gorman-Rupp Model PA8E60-4045H FT4 8-inch Portable Pump Unit for the Linda Mar Stormwater Pump Station Rehabilitation Project.

PROPOSED ACTION: Adopt Resolution Approving the Purchase Agreement between the City of Pacifica and Thomas & Associates, via sole source, in the amount of $145,214.84 for the purchase of Gorman-Rupp Model PA8E60-4045H FT4 8-inch Portable Pump Unit for the Linda Mar Stormwater Pump Station Rehabilitation Project; authorize the City Manager to execute all documents related to the purchase.

12. Resolution - Approve Construction Service Agreement with Urban Water Proofing for Calera Creek Water Recycling Plant Roof Improvements Project PROPOSED ACTION: Adopt the Resolution entitled, "A Resolution of the City Council of the City of Pacifica Authorizing an Agreement for Construction Service Between the City of Pacifica and Urban Waterproofing for the Calera Creek Water Recycling Plant Roof Improvement Project" to approve the following actions for the Urban Water Proofing for Calera Creek Water Recycling Plant Roof Improvements Project:

A. Authorize the City Manager to Award and Execute a Construction Services Agreement with Urban Water Proofing, Inc. in an amount of $55,000; and B. Approve a total project budget of $70,000 which includes approximately 27.3% of the Construction Contract amount or $15,000; and
C. Authorize staff to Execute Future Change Orders not to exceed the listed contingency amounts.

13. Resolution - Approve Construction Service Agreement with Telstar Instruments for Pump Stations SCADA and PLC Upgrade Project
PROPOSED ACTION: Adopt the Resolution entitled, "A Resolution of the City Council of the City of Pacifica Authorizing an Agreement for Construction Services between the City of Pacifica and Telstar Instruments for Pump Stations SCADA and PLC Upgrade Project" to approve the following actions for the Telstar Instruments for Pump Stations

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Attachment: Attachment A: Minutes of 07-10-2023 Council Meeting (5414 : Approval of Minutes) City Council Regular Meeting 8 July 10, 2023
SCADA and PLC Upgrade Project:

A. Authorize the City Manager to Award and Execute a Construction Services Agreement with Telstar Instruments in an amount of $137,553; and
B. Approve a total project budget of $152,000 which includes approximately 10.5% of the Construction Contract amount or $14,447; and
C. Authorize staff to Execute Future Change Orders not to exceed the listed contingency amounts.

PUBLIC COMMENTS ON ITEMS NOT ON THE POSTED AGENDA
Frank Vella, Pacifica, stated he attended the Beach Boulevard Infrastructure Resiliency Project meeting at the Community Center on June 27. He expressed his thoughts, concerns, and questions on this project. He also provided to the City Clerk additional petitions that he gathered from residents calling for a study session to be held regarding sea level rise protections.

Suzanne Drake, Pacifica, appreciated that Council listened to the good points made by Mr.

Vella, and she suggested they schedule a study session to get more information from staff and public input.

Trish Richmond, Pacifica, mentioned questions about the Climate Action and Adaptation Plan Task Force, the topic of which Mayor Bigstyck stated would be addressed later in the meeting.

Remi Tan, Pacifica, referred to fireworks on July 4, and mentioned his thoughts, concerns, and suggestions about this continuing problem so we can have fun while doing it in a safe manner.

Mayor Bigstyck closed public comments.

COUNCIL COMMUNICATIONS
Mayor pro Tem Vaterlaus stated she went to two rent control meetings. She went to the Frontierland July 4 celebration. She also attended the special meeting for Climate Action and Adaptation Plan Task Force interviews. Prior to the Council meeting, she spent most of the day with the San Mateo County study session on rent control, which ended in no decision.

Councilmember Boles thanked everyone who attended the Beach Boulevard Infrastructure Resiliency Project meeting. The consultant gathered all the questions and afterwards asked her and Councilmember Bier about conversations they had with a number of people; all of that information will be posted on the city’s website once the consultant has finished putting all that together. City staff is working with Coastal Commission staff to understand our path forward on our LCP. She and Mayor Bigstyck attended the North County Fire Authority JPA meeting which was to talk about the budget distribution among Pacifica, Brisbane, and Daly City for the administrative costs of the firefighters. She had a lunch with a representative of the Ohlone Ramaytush tribe about a few things going on in Pacifica. She met with the Pacifica Climate Committee, which is focused on education; they had a great electrification event with a second follow-up with more nuts and bolts on how to electrify your home, etc. She mentioned that September is Fog Fest as well as Transit Month; one of the members works for BART and they are looking at getting the Fog Fest connected with the BARTable program, a website where

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Attachment: Attachment A: Minutes of 07-10-2023 Council Meeting (5414 : Approval of Minutes) City Council Regular Meeting 9 July 10, 2023
BART advertises how to get to events on public transportation. She thanked everyone who applied for the Climate Action and Adaptation Plan Task Force. The evening before the Council meeting, she met with some CERT members and members of the Emergency Preparedness and Safety Commission to understand concerns about post-COVID-19 recovery and building back our CERT programs. She stated that, on July 15, Congresswoman Anna Eshoo is coming to the Pacifica Democrats at 9:30 am at the Golf Course.

Councilmember Bier thanked Councilmember Boles for the update on the Beach Boulevard Infrastructure Resiliency Project meeting. She asked Councilmember Beckmeyer when the Council voted to move forward with the hybrid model.

Councilmember Beckmeyer stated it was at the conclusion of BBIRP1.

Councilmember Bier thanked our police and fire for all the work they put into July 4. She wondered if it would be possible to get an update at this time of what happened.

City Attorney Kenyon noted that it was not on the agenda but could be brought up at a future meeting.

Councilmember Bier again thanked them for all the hard work. She also knows PB&R had stepped up and she was hearing from families about how much fun they had. She attended a meeting for the League of California Cities Executive Committee, Peninsula Division, which is made up of representatives from San Mateo County and Santa Clara County. They will be having a mental health event on October 6 in Mountain View, with Assemblymember Pellerin and Santa Clara County Supervisor Simitian and Councilmember Eddie Flores from South San Francisco. They are having a conference at the end of September, and there will be a fundraiser at the Giants game on September 27. She couldn’t attend the meeting for the Environmental Quality Policy Committee through CA League of Cities, but she got information about the presentations regarding air quality challenges, policy development in California, building decarbonization, environmental justice, clean transportation, etc. She is on the board of Coast Pride and shared information about a fundraiser through San Francisco Broadway.

She thanked our Councilmembers and the mayor of South San Francisco for meeting with her and her interns from San Francisco State University who are looking at cannabis policy and also thanked Holly Smallie from Lytt who spent a lot of time with her interns and showed them what good cannabis merchants look like and how they act in our community and how they give back.

She also thanked the Pacific Beach Coalition for all the clean up after July 4.

Councilmember Beckmeyer attended a webinar on June 27 entitled “The Benefits of Deconstruction,” available on the San Mateo County Office of Sustainability website. It was a great presentation about when you are doing a major remodel or a tear down on how it is possible to carefully deconstruct the property and have the material reused with a whole process. She was out of state for a family reunion but was pleased to see the photos of the Frontierland celebration and thought it was an example of the vigor and excitement in PB&R activities being brought forward. She gave a shoutout to the Cabrillo School PTO who have spent several days working with BAC volunteers to get the north side of Crespi bioswale under control. She reviewed the applications for the Climate Action and Adaptation Plan Task Force as she was unable to attend the interviews. Regarding the July 4 cleanup, she received an email after the fact expressing concern that not all of the group slots were filled; they will look forward to a full report on all of that.

Mayor Bigstyck stated that he attended the North Coast Fire Authority meeting with

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Councilmember Boles. He taped an episode on PCT of a forthcoming talk show entitled The Mayor’s Office, which is an opportunity for the mayor of Pacifica to interview regional leadership.

In this episode, it was him and Councilmember Bier discussing emotional intelligence and other matters of mental health, which would go on air on July 28. He had a meeting on July 1 with a constituent who had questions about the Beach Boulevard Resiliency Infrastructure Project and how it might relate with what is going on with the LCP update process; the only thing he has to report is that there is not much to report, as Council has voted on the hybrid alternative to Beach Boulevard; after that, they wait for staff to hash things out with Coastal Commission. He enjoyed the July 4 celebration, and he thanked PB&R for putting that together. He had a tour of Taft Elementary in Redwood City to show some of the members of the Library Joint Powers Authority the Big Lift program, and he enjoyed seeing that program firsthand. He enjoyed time with colleagues in San Bruno and deepened our regional relationships with fellow electeds. He stated that, on July 19, there is going to be a showing of what will presumably be the final Bruce Latimer Show on PCT. He stated that Relay for Life is coming up on July 15 at 10 a.m. He will be taking time to visit at the beginning of Relay for Life to say his piece and he invites the entire community to come out as it is a lovely event where the entire community can share in their experience battling cancer. He stated that their next Council meeting is not until August 14.

He invites everyone to enjoy their time off and be able to take time to relax and spend time with loved ones which he knows how important it is.

STAFF COMMUNICATIONS
Acting City Manager Carter stated that there are no staff communications but they would be happy to bring forward the recap of the July 4 event at a future meeting.

PUBLIC HEARINGS

14. Public hearing to consider oral and written protests received relating to amendment to the Pacifica Hotel Business Improvement District (BID) by amending the Pacifica Municipal Code Section 3-17.03; Introduction of Ordinance to amend Pacifica Municipal Code section 3-17.03 to remove provision for allocation of funds within thirty days and replace the Pacifica Chamber of Commerce as the Managing Agency of the BID with the City of Pacifica
PROPOSED ACTION:
1) Conduct the public hearing;
2) Receive and consider any oral and/or written protests, if any; and 3) If less than majority of BID members protest, Introduce by title only and waive further reading of an ordinance amending Section 3-17.03 (Administration) of Chapter 17 (Hotel Business Improvement District) within Title 3 (Finance) of the Pacifica Municipal Code to remove provision for allocation of funds within thirty days and to replace the Pacifica Chamber of Commerce as the Managing Agency of the BID with the City of Pacifica.

Acting City Manager Carter presented the staff report.

Mayor Bigstyck opened the public hearing and, seeing no one, closed the public hearing.

Acting City Clerk La stated that there are zero written protests and zero oral protests.

Councilmember Beckmeyer moved that they introduce by title only and waive further reading of an Ordinance amending Section 3-17.03 (Administration) of Chapter 17 (Hotel Business

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Improvement District) within Title 3 (Finance) of the Pacifica Municipal Code to remove provision for allocation of funds within thirty days and to replace the Pacifica Chamber of Commerce as the Managing Agency of the BID with the City of Pacifica; seconded by Councilmember Bier.

RESULT: ADOPTED [UNANIMOUS]
MOVER: Sue Beckmeyer, Councilmember
SECONDER: Mary Bier, Councilmember
AYES: Bigstyck, Vaterlaus, Beckmeyer, Bier, Boles

CONSIDERATION

15. Pacifica Local Roadway Safety Plan
PROPOSED ACTION: Adopt a Resolution Adopting the Pacifica Local Roadway Safety Plan
PW Director Lisa Petersen gave a brief overview of this issue and then turned to Consultant Erin Ferguson of Fehr and Peers. Consultant Ferguson presented the staff report.

Mayor Bigstyck asked if there was any analysis as to property damage.

Consultant Ferguson stated that they did not collect property damage, only collisions analyzed from minor injury to the most severe.

Mayor Bigstyck thought that, having read the data, the top five they are recommending are to inhibit death and injuries. While it should be a priority, he asked if it would be possible to incorporate into future reports property damage itself.

Consultant Ferguson stated that the data does exist. There tends to be more underreporting with property damage and it is not as complete for various reasons. She thought the other piece to keep in mind is the property damage only data is not as easy to work with and there would be a higher cost of doing the planned development as there would be more data cleaning required.

Mayor Bigstyck stated, given the urgency of the data that they show, it is an aspiration, but it is one that he would favor in future reports.

Councilmember Beckmeyer referred to the map and noted some difficulties with identifying the dots and lines across various streets and highways.

Consultant Ferguson explained that Crespi Drive has land uses along it and some history of injury collisions as well. The high injury network was identified based on severity of collisions and, while it has some injury collisions, other locations have more severe injuries. The standard practice of developing a high injury network is to identify where you have seen roughly 3/4 of those fatal and severe injury collisions on the city street network. The idea behind the high injury network is you’re capturing at least 3/4 of what your severe outcomes have been and, mostly consistently for most jurisdictions, that ends up being roughly a quarter or less of the public roadways. It is intended to give some clear direction on where you’re going to get the best return on investment from a safety perspective; they have to make choices around priority

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and trying to make those choices in this data-driven process is part of the safety plan development.

Councilmember Bier appreciated that. She thought it would be helpful, especially with the high injury networks, to zoom in to understand the segments.

Councilmember Boles agreed.

Consultant Ferguson stated they can work with city staff to include for the high injury network a table listing all the roads, etc.

Councilmember Bier appreciated seeing where all the accidents are too.

PW Director Petersen added that they will get the GIS for this so city staff will have it and they will be able to zoom in on anything they would like.

Consultant Ferguson continued the report.

Mayor Bigstyck asked how often they would anticipate doing a new study.

Consultant Ferguson stated that, with an update in five years, they would get the next five most recent years of collision data and essentially reevaluate and see to what extent have collision patterns or high injury network changed, or are the emphasis areas still relevant. Thus, it will be a refresh across the plan content.

Councilmember Bier asked a question about where Crespi crosses Highway One at the beach, and she understood they would have to coordinate with Caltrans, but she isn’t understanding improvements there that would help the freeway.

Consultant Ferguson stated that they can try to conceptually show a slightly wider landing for the area for people to wait, so as part of the next steps for this project, it would be getting into more detail to understand how much wider they can make it and where the Coastal Commission comes into play.

Councilmember Bier appreciated that.

Councilmember Beckmeyer referred to Sharp Park Road and stated that, at the time the Bicycle and Pedestrian Master Plan was approved, she was not a fan of the notion of a road diet for this road. Her concerns about that was, with very few ways in and out of Pacifica, this is a main artery for Pacifica and the idea of reducing to one lane of vehicle traffic in each direction does not compute for her. She would love to see a reduction of vehicle miles traveled and a reduction of greenhouse gases by having a bicycle highway that would parallel Sharp Park Road, just for bikes. She stated it is a big concept and would really require extreme partnership with the City and County of San Francisco and the County of San Mateo. She stated they have to find a way to get people to the coast for recreational purposes on bikes that doesn’t involve driving here and driving down Sharp Park Road. She stated, even if you gave them a safe lane, it is a very steep road. She has spoken to people who ride it, and while it is a city-owned street, we don’t street sweep it and there are loads of gravel that make it extremely difficult for all but the most experienced bicyclists. She is not sure they would improve matters much by giving them a nice blocked off lane. Her biggest point on this matter is cutting in half the amount of vehicles that can travel on the road in order to reduce to one lane for cars in each direction,

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reduce speed, and serve the same amount of vehicles doesn’t seem possible.

Consultant Ferguson appreciated that and agreed with her suggestion of a bicycle superhighway parallel to Sharp Park Road. She stated that there is a consistent safety benefit when they physically separate bikes and cars, but the concept is really driven by there being more vehicle lane capacity on Sharp Park on a day-to-day basis than is needed, given the average number of vehicles traveling up and down Sharp Park Road. It is less about there is a rash of vehicle and bike collisions and more about people driving too fast and what are our options to try to manage those speeds, as there are not very many intersections along Sharp Park Road and there aren’t opportunities for other intersection-based speed management treatments; they have to start thinking about what they do for the road segment itself. If you don’t road diet it and use the space for bike lanes, she encouraged the city to think about doing some sort of feasibility study to holistically think about Sharp Park Road, how many on average are driving up and down it, and how might they reallocate the paved space for some other use; they may preserve it in the case of an emergency evacuation and can still be used in those circumstances. What the collision data is showing is that, on an average day or typical day, there is too much roadway for the number of cars going up and down it and people are making the mistake of going much faster than they should and getting hurt.

PW Director Petersen knows it is part of the Bicycle and Pedestrian Master Plan, and one of the things it said is they recommend the road diets but there has to be more study involved in these road diets to see if they are going to be feasible. She knows in a previous city where she was, they put in a pilot program where it seemed like a road that would never be able to take a road diet, but they set up cones there for a week and it seemed to work well. They went through with the road diet and that road is working perfectly fine. She stated sometimes just going out there and doing a pilot project on it or doing more study may work.

Mayor Bigstyck recalls that there was a deluge from the public expressing how much they didn’t want this. He asked if there was a possibility of speed bumps and is that something that could reduce the speeds.

Consultant Ferguson stated, for a facility like Sharp Park Road, speeds are already too high for a speed hump, and speed humps, from an industry standard of care, aren’t something you build on roads with steep grades. In that condition, regardless of the posted speed on the road or the functional class, speed humps on steep grades create more hazards than they reduce.

Mayor pro Tem Vaterlaus agreed with Councilmember Beckmeyer as there was outrage that they limit this road to one lane up and down. She expressed concerns about the dangers of bicyclists riding down Sharp Park.

Councilmember Boles has very similar concerns and especially an evacuation route, as this is the first one heading north that they have and they have so many people who will need to get out; on a day-to-day basis, you don’t have that much traffic, but when we need it, we will need it badly. She also doesn’t see that there are shoulders on one side, which could make for obstacles that could block emergency vehicles. She thought these are just ideas at this point, as they aren’t approving the specific plan for these five areas now, and there will be further information before anything goes forward.

Consultant Ferguson confirmed that they are ideas for future consideration.

Councilmember Boles would love to see the survey comments. She appreciated the summary

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of the issues, but she would love to know if there are specific intersections that the public have identified and how that meshes with the choices they have made.

PW Director Petersen stated that this study is data-driven so they appreciate people’s experience and comments. Some things that will come up in the conversation that Consultant Ferguson will be talking about are what to do with roads that did not come in that top five ranking because the data didn’t support it.

Councilmember Boles understood and added that she wants to question Manor a bit more. She knows it isn’t just the numbers they are looking at. Looking at the main part of Manor, however, she calculated that the number of collisions and injuries would place Manor third on the priority list and she described several property damage issues that took place on Manor, which is also an equity priority area. She would like to see how they might be able to bring Manor Drive into the project at some point and how they might consider solving the issues on this steep winding road.

PW Director Petersen stated that this doesn’t preclude Council from doing improvements on any streets that are important to get done in Pacifica. She thinks what they did related to prioritization of the top five is identify the ones that are likely to get funded. You can put whatever you want in your top five, but if you don’t have the data to back it, you probably won’t get the funding. Ultimately, with city funds, Council can make a determination that they would like to try to do improvements on a certain part of Fassler or Manor and talk about this during goal setting. She stated that they have a counter measure toolbox which allows Council to have the flexibility to get improvements on other areas of concern within the city.

Councilmember Boles understands that speed bumps are problematic on steep slopes, and she asked what the maximum slope by which a speed bump would be acceptable.

Consultant Ferguson stated that there are a few considerations around speed humps, such as a grade consideration which tends to be 8% or steeper where it is not appropriate; the other key consideration is cost, as you have to put several at specific spacing for them to be consistently effective. The other piece for consideration is emergency response as they have an impact for emergency, such as police, fire, as well as ambulances carrying people to care. Those are some of the combination of things that make them appear as an easy answer but are more complex. The counter measure toolbox includes a lot of low-cost options that can be applied across a corridor or within an area systemically to help consistently improve safety. Manor Drive could be a good candidate for considering what range of alternatives could be most costeffective. It didn’t make it in the top five for the reasons PW Director Petersen noted, but she noted that part of that is because of the grant funding, the way locations become competitive for the 8-step grant funding that Caltrans hands out. Other locations that have had fatal and severe injury collisions are rated extremely more than other injuries or property damage only.

They also don’t give out funding if you recently had improvements at that location; the Manor Drive and Highway One crossing as an example has a cluster of those collisions that have occurred on Manor, but there are also active changes happening at that location, and it wouldn’t be eligible under that grant funding for several more years and Caltrans wants to see what has changed since those kinds of investments were made.

Mayor Bigstyck is aware of the issues the constituents have had in certain mid-section regions.

His understanding of this study is these are the top recommendations of what the city might actually be able to get funded tomorrow, and here are the problems they might actually be able to solve in a fairly reasonable time frame and preclude injuries, if not deaths, by getting the

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money sooner than later. He is interested in seeing, in the meantime, if they should adopt the top recommendations at this time, so they can get the ball rolling and getting the money flowing to save some lives and prevent injuries. If it is the will of Council, and hearing two people interested in that particular street, what would be the next step if there are more than two councilmembers interested in starting a process on those areas where, while it may not be injury-intensive, they are of the mind it is very likely property-intensive to a point where they would like to help their constituents in that area.

PW Director Petersen understood and explained that is why they have this toolbox there. Her thought on it is that this is something that she thought would typically be discussed during goal setting and, similar to the dots or whatever goal setting does next year, Council’s desire on where they want staff to be spending their time and putting funding as the budget comes forward for the next fiscal year, that would be the perfect time to have those types of conversations and they could figure out how to allocate staff to that, what type of funding allocation would be important and they would start moving that forward with appropriation of funds from wherever Council would want it to come from or recommendations from the Finance Director/Asst. City Manager.

Mayor Bigstyck stated that, as a result of this study, they have a more specific toolbox than they had before, and because of the study, they have more options than they had before. He stated that, now that they have gotten a step closer by having more options than they had before, they could keep their eye on the ball and have that discussion during goal setting in order to move that needle forward.

PW Director Petersen responded affirmatively, adding that it would be a great way to do it.

Councilmember Boles referred to the toolbox, adding that there were also specific recommendations for certain types of roads. She stated the steep curving roads’ description of the tools in the toolbox were about Sharp Park, which is a very different street with very different needs from Manor. She wants to be sure that they would know if they decided to go ahead with this project as to what kinds of things might be appropriate, if it isn’t speed bumps. She stated that there was mention of adding a stop sign on Highway One. She stated that there are rooms for other stop signs down on Manor, but the part of the problem with that is that people run those stop signs and there needs to be other enforcement if that is the only other thing in our toolbox.

Consultant Ferguson was confident that there are things in the counter measure toolbox that can be considered as part of potential improvements for Manor Drive. She agreed with the point about stop signs and stated that there are other tools that can be used. There was a topic of discussion with the stakeholder groups as part of this planned development as they were working through emphasis areas and potential counter measures. They did an informal exercise with them that looked at how those counter measures might play out in application on different locations within emphasis areas, and she thinks that is something that is part of what could be a starting place for considerations on Manor Drive and she was confident that there are tools in there that would be relevant and useful.

Mayor pro Tem Vaterlaus stated her question was also regarding suggestions for Manor Drive.

Consultant Ferguson stated, at a future date and time, she would love to come back and work with staff and Council on improvements for Manor Drive.

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Mayor Bigstyck asked about a chart and whether it was specifically that place where these potential counter measures specifically apply to that one location rather than multiple locations.

Consultant Ferguson stated that the parentheticals for each of these is supposed to be just one location that is representative of the kinds of locations in the emphasis area. The potential counter measures are relevant to the emphasis area but not all potential counter measures would be relevant to the example location in the parenthetical.

Mayor Bigstyck opened public comments.

Remi Tan, Pacifica, thanked them for a very thorough report. He stated that Sharp Park Road is a scary road to drive and he wouldn’t take his bike on it as he would be afraid of being hit by a car as it is only wide enough for two lanes in each direction. He then voiced his thoughts on various options.

Chris Redfield, Pacifica, shared his thoughts on Sharp Park Road and the various possible options as well as the dangers on some of the options.

Rick Nahass, Pacifica, stated that this resolution which is data-driven when adopted will be very complimentary to the projects in the Bicycle and Pedestrian Master Plan which was citizendriven, and he shared his positive thoughts on this plan.

Mayor Bigstyck closed public comments.

Councilmember Boles appreciated the comments. She stated that even changing a stop sign or two to a flashing stop sign in Manor could be a huge help due to the fog. She referred to Mr.

Nahass’ comment about the comprehensive transportation demand management plan, understanding that would be something to come through goal setting in a future year, and asked how having that kind of a plan assisting us in larger traffic and pedestrian projects might solve some of the backups on the roads and greenhouse gas emissions as we look at our Climate Action Plan.

PW Director Petersen thought they have different plans that are helping with different elements of the planning and what they are trying to do. Related to our Local Roadway Safety Plan, this is a plan we are trying to get in place to allow us to get our HSIP grant funding for projects they are moving forward; the projects they are showing are easy to implement, lower-cost projects that are not going to be 10-year down the road projects. Mr. Nahass mentioned having pedestrian overcrossings which can cost millions of dollars and getting into the same kind of intensive work as doing the Manor Overcrossing Project we are doing now, but if you did have something like the comprehensive transportation demand management plan, you could start looking at those bigger, higher cost projects and how you would want to implement those in Pacifica as you move forward.

Councilmember Boles referred to the Crespi plan, stating she wasn’t sure if there are other places in town that have the two-way bike paths. She thought, as someone who parks at the Community Center and turns right and looks left, but wasn’t used to looking right, that would cause some other unintended accidents.

Consultant Ferguson stated that it was certainly something where they would want additional signage for people pulling out of that driveway to be looking both ways and for bikers to be aware that cars could be going in or out of that driveway at that location. Similar to the others,

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this is a concept where you are far enough from construction and can consider other versions with the same idea in mind, with the idea being trying to improve connectivity for people walking and biking along Crespi Drive and across Highway One to the path. This concept is why they are showing two-way bicycle traffic on the south side of the street to have them just cross one to get to the path on the other side of Highway One.

Mayor Bigstyck agreed with Councilmember Boles regarding the danger for bicyclists on turns into the Community Center.

Councilmember Beckmeyer referred to Linda Mar Boulevard, the design of which is built on a prior efforts studying a road diet along this corridor. She stated that it looks like what is being proposed is narrowing to one lane after Desolo.

Consultant Ferguson confirmed.

Councilmember Beckmeyer clarified that the portion of Linda Mar Boulevard that is one lane would be extended.

Consultant Ferguson responded affirmatively.

Councilmember Beckmeyer asked what type of bike lane that it is showing.

Consultant Ferguson stated it is showing a Class II.

Councilmember Beckmeyer stated that we currently don’t have that there.

Consultant Ferguson responded affirmatively.

Councilmember Bier appreciated the comments.

Mayor pro Tem Vaterlaus referred to the pedestrian overcrossings and stated she knows they are expensive, but we are talking about people and lives and greenhouse gas emissions. If people can walk across, it’s not going to stop the traffic, but she thinks it’s about time we on the coast got some of the transportation money that is all going to the peninsula and we should ask for pedestrian overcrossing. She is surprised as she thought Crespi was going to come out the No. 1 injury intersection because so many people are crossing and going different directions at that intersection. She stated that Rockaway has the most collisions but she thinks the pedestrian overcrossings are by far the best solution for a lot of these intersections. She acknowledges that we don’t have the money.

Councilmember Bier loves the idea and we need to start asking.

Mayor Bigstyck asked what the upward amount of money they could be receiving for these HSIP grants.

PW Director Petersen thought it depends on the call for projects, but typically when you start talking about overcrossing projects, you are starting to look at $10 million, and talking about hefty amounts that often times don’t fall in those ranges that she saw recently for HSIP projects.

She thought that was one reason for the way this plan was developed to allow for some lower cost improvements that could get put in while the city is looking for the $10 million projects that could get funded for an overcrossing in those kind of locations.

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Mayor Bigstyck asked what the upper numbers or higher ranges on the HSIPs she is seeing.

Consultant Ferguson stated that, for HSIP, it is dependent on how much potential benefit we can show and they rank applications based off the benefit-cost ratio. It is pure math: The benefit (the numerator) is what drives the competitiveness of a project, assuming you can keep costs “in check.” She stated that they calculate the benefit based off of how many people have been killed or severely injured at that location in the last five years. To be able to fund particularly an overcrossing that will land and take up significant space in the Coastal Commission’s right-of-way, they would need a lot of tragic events to happen at that location for it to be competitive under HSIP funding. She stated that there may be other grant types that come from federal sources that are better suited and have a different selection criteria, but for HSIP funding, it would be a very sad day in Pacifica if we were able to successfully fund an overcrossing with HSIP funds.

Mayor Bigstyck concluded that they would do it if it was that bad.

Consultant Ferguson responded affirmatively.

Mayor Bigstyck referred to the Sharp Park road diet, and he is assuming that the motion about to be made will be as written. If that particular item that they established is not popular is on the list, he asked if they are talking about a study; he is concerned about signing off on this as a bulk package even though the data suggests it’s the right thing to do due to potential community outcry the next day.

PW Director Petersen stated that the Sharp Park road diet is already part of their Bicycle and Pedestrian Master Plan which is approved and part of the city’s plan. She stated that the plan is a living document and meant to move, grow, and change as Council or community wants.

Mayor Bigstyck stated that, when they had that conversation two years ago, Council would rather not have the Sharp Park road diet on the plan.

PW Director Petersen stated that, in order for the Bicycle and Pedestrian Master Plan to be changed, it needs to be an identified goal of the Council to change and update it. Bicycle and Pedestrian Master Plans do get updated every certain amount of time and that could be something Council requests staff to do. She stated that, because the Bicycle and Pedestrian Master Plan is what staff uses to move forward projects in the city, they have an approved and adopted document. She thinks it can be something that Council wants staff to go back and revisit the Bicycle and Pedestrian Master Plan which can be done.

Mayor Bigstyck referred to terms of prioritizing these projects.

PW Director Petersen stated, as far as prioritizing the projects, she would say that, if Council is interested in putting this one as a last priority, it is certainly what Council can do. She thought it was over-reaching to they think they will get all five of these projects done in five years, considering the amount of workload we already have and the limited staffing they currently have. She thought they could look at a re-prioritization of those five.

Mayor Bigstyck understood the data was provided by engineering experts but he was sensitive to the public feelings expressed several years ago versus what the data says about it.

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Councilmember Beckmeyer felt strongly about not going forward with the Sharp Park road diet.

She is looking for some way of modifying what is there to reflect that the data is indicating something needs to happen there; she isn’t comfortable approving a plan that says road diet for Sharp Park Road. She needs to know how they can put a very strong marker to not just go forward with something that many on Council and in the community are concerned about.

Councilmember Bier agreed and asked if it will be part of a motion.

City Attorney Kenyon stated that they would initially want to hear from the PW Director and Consultant Ferguson their thoughts on Council’s option of modifying the study now. She asked for their professional opinion on their ability to modify the study that is primarily data-driven.

PW Director Petersen thought the question would be is how effective would the improvements be in reducing those types of accidents, should they modify it. She thought that was probably a question for Consultant Ferguson. She stated that, the other question would be, if you modify it, how successful are you going to be for grant funding which is probably the bigger question. She questioned if they aren’t doing something significant whether they will get grant funding for other less impactful measures, but Consultant Ferguson may also have some comments.

Consultant Ferguson thought there are other types of improvements that could be considered for Sharp Park Road, but as mentioned, the challenge is that it is a relatively long continuous steep roadway segment and there aren’t intersections that create opportunities for other kinds of treatment to slow traffic.

City Attorney Kenyon thought her question is whether there is any issue with the Council changing the study tonight or does it make more sense for Council to give staff their direction on the study and they could bring it back at a later date so they can do more analysis as to whether or not it is feasible to amend the study for reasons they haven’t thought of at this time.

Consultant Ferguson stated that there are alternatives and things that could be done for Sharp Park Road and they could come back with them.

PW Director Petersen stated that these are all conceptual. She recommended that Council note they do not want the road diet on Sharp Park Road and leave it in as a priority project and they can come back at some point and provide Council with an update on what they would be submitting related to grant funding on that project, should they find an HSIP grant that looks like something we can go after, instead of having to bring the complete whole thing back.

City Attorney Kenyon asked her if, depending upon the motion, does she have enough ability to amend the study at this time or is it best to bring it back again, i.e., she is trying to figure out if they have the capability and does it make sense to amend the study at this time to eliminate the diet on Sharp Park or would staff prefer to analyze it and bring back to Council a revised study.

PW Director Petersen stated, in discussing with Consultant Ferguson, they both agree that it is fine to go ahead and amend it at this meeting and come back. They will show different counter measures when they would go out to apply for a grant for this.

City Attorney Kenyon stated that she would feel more comfortable, if Council wants to amend the study, for them to give them direction on what they want staff to consider in amending and bring back amendments to the study to Council for approval at a later date. She is not comfortable with Council making amendments to the study at this time.

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Councilmember Beckmeyer agreed and thought they need to consider amending the study.

She would like to see additional counter measures and options provided for Sharp Park Road besides the road diet.

Councilmember Bier agreed.

Councilmember Boles also agreed and referred to a suggestion by Mr. Tan. She stated, if they are amending it, can they ask for other things, such as asking the report to have some more detailed plans to see specific areas larger.

City Attorney Kenyon stated that she would leave it to the consultants and PW Director Petersen, but she is used to seeing that the studies are not clear as they are engineered and focused.

Councilmember Boles stated that it would be for viewing the data and making it legible. She would also like to see some options for Manor, if it is within the consultant’s budget.

PW Director Petersen stated that the budget is used up and thought what they are talking about now is that they want to amend it to take out the road diet and break out the map to show that it is bigger. She thought they can do that and they can come back at a later date and provide Council with the information specifically related to the changes for Sharp Park Road. She asked Consultant Ferguson if that would work.

Consultant Ferguson stated that they will make it work.

Mayor Bigstyck referred to Councilmember Boles’ comments and stated, given the way he is understanding that the grants are structured for this form of priority, he thought that they keep their eye on the ball and remember this at goal setting. He is fundamentally with her but, pragmatically, that is the approach to continue to move the needle forward.

Councilmember Beckmeyer added that what drives the funding isn’t property impacts.

Councilmember Boles noted that there were personal accidents and two kills on Manor Drive also, and if you add up the numbers, it is actually the third highest of all the projects.

PW Director Petersen stated that they are applying for grants based on approval of the plan.

She is wondering if there is a way that they could get approval of a plan with the exception of coming back to Council with the amendment.

City Attorney Kenyon stated that was a great suggestion and added that, if the amendments are clear, i.e. to remove the diet and make exhibits or studies larger, they can give that direction to staff at this time in their motion and it would be approved subject to those amendments.

Mayor Bigstyck stated, assuming they are reigning it into Sharp Park and making the maps clearer, he thought the grants they are applying for are not for Sharp Park.

Consultant Ferguson responded affirmatively.

Councilmember Bier moved to approve the study as amended; seconded by Mayor pro Tem Vaterlaus.

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Attachment: Attachment A: Minutes of 07-10-2023 Council Meeting (5414 : Approval of Minutes) City Council Regular Meeting 21 July 10, 2023
RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Mary Bier, Councilmember
SECONDER: Sue Vaterlaus, Mayor pro Tem
AYES: Bigstyck, Vaterlaus, Beckmeyer, Bier, Boles
Mayor Bigstyck called a recess and then reconvened the meeting.

16. Consideration of the Unrepresented Employee Group Revised Salary Schedule and Benefit Plan.

PROPOSED ACTION: Adopt the resolution approving the Unrepresented Employee Group Compensation and Benefits Plan for the period of July 1, 2023, through June 30, 2025, including the revised salary schedule effective July 1, 2023, and July 1, 2024.

Acting City Manager Carter presented the staff report.

There were no public comments.

Councilmember Beckmeyer moved to adopt the resolution approving the Unrepresented Employee Group Compensation and Benefits Plan for the period of July 1, 2023 through June 30, 2025, including the revised salary schedule effective July 1, 2023 and July 1, 2024; seconded by Mayor pro Tem Vaterlaus.

RESULT: ADOPTED [UNANIMOUS]
MOVER: Sue Beckmeyer, Councilmember
SECONDER: Sue Vaterlaus, Mayor pro Tem
AYES: Bigstyck, Vaterlaus, Beckmeyer, Bier, Boles
Councilmember Boles referred to the list of below market percentages and wanted to confirm the number of affected classifications (citywide/unrep.) versus individuals.

Acting City Manager Carter clarified that the first number represents the number of classifications citywide, and not individuals. The second number represents how many in them are in the represented group.

Mayor Bigstyck thanked staff for all the work that went into making sure everyone gets what they need.

17. Appointments to the Climate Action and Adaptation Plan Task Force PROPOSED ACTION: Move to appoint a minimum of nine (9) and maximum of eleven (11) applicants to the Climate Action and Adaptation Plan Task Force.

Acting City Clerk La presented the staff report.

Mayor pro Tem Vaterlaus stated our committees and commissions must be made of a broad cross-section of the community and this one isn’t. She understands that there are about eight people who serve on the Pacifica Climate Committee and the committee is planning on continuing. She stated the people going back to that same committee and serving on a city

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Attachment: Attachment A: Minutes of 07-10-2023 Council Meeting (5414 : Approval of Minutes) City Council Regular Meeting 22 July 10, 2023
committee would present a Brown Act issue. She thought the solution would be that they ask for additional applicants for the committee and do additional interviews.

Mayor Bigstyck thought there were a lot of responses that might come to the statements she just made and he wants to respond as well as give others the chance to respond. He thought the appropriate time to respond to those statements would be after public comment.

Councilmember Boles was so impressed by everyone who applied and there are people with different interests and experiences and a lot of very talented people who do this kind of sustainability work for their companies. She knows they decided that staff’s recommendation of 9-11 was a good number. She is questioning whether 15 might be okay, given that her understanding that current staff is going to be directly managing this and they are hiring an intern who will be doing this full time.

Mgmt. Analyst Brooks stated she can comment but the City Attorney would have to comment on whether they can make that change as she thought it was passed by resolution that it would be 9-11 members. Regarding the staffing of the task force, it will be the CivicSpark Fellow, should they be successful in getting one of them, who will primarily be responsible for liaising with the task force. They are a fellow and cannot, by law, replace the work of a staff member. They can do their assigned project as written in their contract and, under supervision of staff, they will help support the task force in its development of the Climate Action Plan. She stated that it will still require some non-fellowship staff time to oversee them in their endeavors.

City Attorney Kenyon stated if Council wants to change the number of members on the task force, it would require them to bring back a resolution at a future meeting to change the number.

There were no public comments.

Councilmember Boles would like to address Mayor pro Tem Vaterlaus’ comments if appropriate.

Councilmember Boles stated that, as an active member of the Pacifica Climate Committee, she can tell them that it is not a majority of the people that are on this list. There are six people, and they have had discussions on the committee about Brown Act regulations and the committee will not be having discussions about the CAP at their meetings and the main work of the Pacifica Climate Committee is educational, not about policy. She stated that she can list the names of the people on the committee if it is helpful. She thinks this group is diverse, i.e., people of different races, ages, places in their work, and professions; the fact that six of them are on the Pacifica Climate Committee shows their commitment to trying to solve these important issues in our town and is the purpose of this task force. She stated that the whole task force, just as all other committees and commissions, was properly noticed and put in place.

Mayor Bigstyck stated, before they engage in the full conversation, he initially wanted to take a public straw poll, going through who the top 11 were so they could start with a baseline of where their preferences lie. He thought the point is well taken that, if six members are a part of the Pacifica Climate Committee, he will ask City Attorney regarding Brown Act issues. He thinks after the straw poll it would be good to articulate who those six are to see if they fall in the top 11, and he thinks a part of the conversation, after looking at what the top 11 looks like, do they want to make it 11 or pull it back to nine. Regarding variety, his understanding is that some councilmembers had a good conversation with Councilmember Bier after which she gave him the impression she reached out robustly to a diverse number of folks and groups who did not necessarily decide to take the opportunity.

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Attachment: Attachment A: Minutes of 07-10-2023 Council Meeting (5414 : Approval of Minutes) City Council Regular Meeting 23 July 10, 2023
Councilmember Bier stated that is correct.

Mayor Bigstyck asked if anyone wants to elaborate.

Councilmember Bier stated she extended an invitation to three other people who had connections with different groups in our community in the hope that there would be a more robust pool.

Mayor Bigstyck stated that he would like to ask, based on some community members' concerns, if this could, in some way, affect the Beach Boulevard project.

Mgmt. Analyst Brooks thought they are talking about mitigation with Beach Boulevard versus the Climate Action Plan, which would be more greenhouse gas reduction.

Mayor Bigstyck stated that the concern he heard from the community was that having a group of people who may or may not be friendly with the Beach Boulevard Resiliency Infrastructure Project as currently proposed on the same committee would have the potential to undermine that down the road, and he asked if there is any connection whatsoever between the Climate Action and Adaptation Plan and what they voted on for Beach Boulevard.

Mgmt. Analyst Brooks did not think they are related, as the Climate Action and Adaptation Plan will likely be focused on measures to reduce greenhouse gas emissions and that will not touch upon that project.

Mayor Bigstyck asked if there was no overlap to the best of her understanding.

Mgmt. Analyst Brooks responded affirmatively.

Planning Director Murdock stated that Mmgt. Analyst Brooks is correct. When the Council was discussing formation of this task force, they talked about the scope and extent of its responsibilities and they recognized the need to take its charge and work and be mindful of other policies and programs and plans that the city has which address different subject matters that may be related to but not in and of itself the work of the Climate Action and Adaptation Climate Task Force. As mentioned, the focus of this group should be on issues related to greenhouse gas emissions and matters related to how to reduce or eliminate those types of emissions and actions more directly related to adapting to climate action related issues, not a sea level rise related adaptation measure or resilience measure which is what the Beach Boulevard Infrastructure Resiliency Project is intended to be.

Councilmember Boles stated that they put a list together when they were talking about this committee of some things they wanted the group to consider. They will be putting together their own list, but they could make it clear that the project is not part of their deliberations.

Councilmember Beckmeyer moved to extend the meeting to 11:30 PM; seconded by Mayor pro Tem Vaterlaus.

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Attachment: Attachment A: Minutes of 07-10-2023 Council Meeting (5414 : Approval of Minutes) City Council Regular Meeting 24 July 10, 2023
MOVE TO EXTEND MEETING TO 11:30 PM
RESULT: ADOPTED [UNANIMOUS]
MOVER: Sue Beckmeyer, Councilmember
SECONDER: Sue Vaterlaus, Mayor pro Tem
AYES: Bigstyck, Vaterlaus, Beckmeyer, Bier, Boles
Mayor pro Tem Vaterlaus stated that the Pacifica Climate Committee brought forward the last Climate Action Plan to the city and the fact that he said there would be no overlap, that is a huge process that the Pacifica Climate Committee took upon themselves.

Mayor Bigstyck heard what she was saying and suggests that they proceed with this public straw vote and take stock on who the members of the committee are, as 6 out of 11 raises a Brown Act concern that he feels he needs to discuss with City Attorney. He stated, after taking that straw vote, if four people immediately drop off, all of whom are on the Pacifica Climate Committee, in which case that immediately takes care of her concern unless there are other concerns that she is raising. He suggested they list their top 11; they will look at who the top 11 are and see who the people are on the Pacifica Climate Committee and whether they want the full 11.

Councilmember Bier listed her 11 choices.

Mayor Bigstyck listed his 11 choices.

Councilmember Beckmeyer listed her 11 choices.

Councilmember Boles listed her 11 choices.

Mayor pro Tem Vaterlaus stated she did not want to read her choices.

Councilmember Boles listed the six applicants who are on the Pacifica Climate Committee.

Mayor Bigstyck stated that drops off two from the Pacifica Climate Committee, leaving four. If they were doing all 11, those four would be a clear minority.

City Attorney Kenyon stated that, while not now, it will be important at some point to list the top 11 by name. She stated that they need to list the people that they think they have a strong majority of the Council who are likely to be appointed. She thought Council should start with a discussion on how many people they want on the task force and that straw poll will be more effective.

Mayor Bigstyck thought, if the concern is the members who serve on the Pacifica Climate Committee, it would be wise to have 11. He has 10 who are clear front runners and then two who are runners-up.

Mayor Bigstyck stated that the top ten he has are Maria Barr, Kimberly Finale, Kai Martin, Monica Meagher, Margo Meiman, Rick Nahass, Carl Schwab, Jake Scussel, Nancy Tierney, Cindy Yang and the next step is Dave Plumb, the top 11. He stated that, to make sure those four are as far away from Brown Act territory as possible, they can have that conversation with the City Attorney as they like. His recommendation is that they go with those 11.

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Attachment: Attachment A: Minutes of 07-10-2023 Council Meeting (5414 : Approval of Minutes) City Council Regular Meeting 25 July 10, 2023
Mayor pro Tem Vaterlaus stated that she will give them a list of not 11 people but nine.

Mayor Bigstyck stated that clarifies the next runner up after those other ten, and he will read those for the record. He then stated that, to make sure those four are as far away from Brown Act territory as possible, they could have that conversation with the City Attorney but his recommendation would be that they go with those 11.

Councilmember Bier agreed.

Councilmember Boles asked which ones on the list didn’t have as many votes.

Mayor Bigstyck stated the two names, and Acting City Clerk La confirmed.

Councilmember Boles concluded that the other two didn’t get votes. She is mostly happy with the list and voiced support for another applicant.

Councilmember Bier also agreed.

Mayor Bigstyck stated that he would certainly vote in favor of the majority vote getters.

City Attorney Kenyon stated that the motion should include the names of the appointees.

Councilmember Bier moved to appoint Maria Barr, Kimberly Finale, Kai Martin, Monica Meagher, Margo Meiman, Rick Nahass, Dave Plumb, Carl Schwab, Jake Scussel, Nancy Tierney, and Cindy Yang to the Climate Action and Adaptation Plan Task Force; seconded by Councilmember Beckmeyer.

RESULT: ADOPTED [UNANIMOUS]
MOVER: Mary Bier, Councilmember
SECONDER: Sue Beckmeyer, Councilmember
AYES: Bigstyck, Vaterlaus, Beckmeyer, Bier, Boles

18. Consideration of Forming a City Council Ad-Hoc Subcommittee Regarding Aircraft Noise Issues and FAA Civil Aviation Noise Policy Review
PROPOSED ACTION:
1) Consider establishing a City Council Ad-Hoc Subcommittee of two Councilmembers related to aircraft noise issues;
2) If established, specify the purpose of the Ad-Hoc Subcommittee and appoint two Councilmembers.
3) Authorize the City Manager to submit a comment letter to the FAA on the Civil Aviation Noise Policy Review as recommended by the Ad Hoc Subcommittee prior to the comment period deadline of July 31, 2023.

Councilmember Boles stated she is on the Airport Roundtable Committee and, as part of their process, they drafted a letter that the Roundtable is issuing to the FAA as it is a once-in-alifetime opportunity to comment on the health effects of noise. Originally the Ad Hoc Committee would be set up to give direction to the City Manager to issue the letter by the deadline of July 31, but the deadline had been extended to September 29 that evening.

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Attachment: Attachment A: Minutes of 07-10-2023 Council Meeting (5414 : Approval of Minutes) City Council Regular Meeting 26 July 10, 2023
Mayor Bigstyck asked if the City Attorney had any feedback.

City Attorney Kenyon thought the question for Council is whether there is already an Ad Hoc Committee in name only without technically being appointed by Council to work on this. If there is a Councilmember who wants to work with staff in drafting the letter, then that person should be delegated but they don’t need a resolution. Council should direct a councilmember, if they so choose, to work on the letter with staff; otherwise the letter will be prepared by staff and brought to the Council.

Councilmember Boles stated that they don’t have a city committee. She is on the Airport Roundtable and there are a group of residents that are going to be working on this letter, taking the Roundtable’s letter and Brisbane’s letter as their issues are similar to ours in terms of departures. That was their plan, but another Councilmember may want to be on the Ad Hoc Committee and work with her.

City Attorney Kenyon stated that, if the rest of the Council is acceptable, someone may make a motion that they delegate the authority to work with staff to Councilmember Boles.

Mayor pro Tem Vaterlaus moved to delegate the authority to Councilmember Boles; seconded by Councilmember Bier.

Mayor Bigstyck stated that there was also a matter of public comment.

Mayor pro Tem Vaterlaus retracted her motion.

There were no public comments.

Mayor Bigstyck asked if anyone would like to make a motion.

Mayor pro Tem Vaterlaus moved to delegate the authority to work with staff on Aircraft Noise Issues to Councilmember Boles; seconded by Councilmember Bier.

MOVE TO DELEGATE AUTHORITY TO WORK WITH STAFF ON AIRCRAFT NOISE

ISSUES TO COUNCILMEMBER BOLES
RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Sue Vaterlaus, Mayor pro Tem
SECONDER: Mary Bier, Councilmember
AYES: Bigstyck, Vaterlaus, Beckmeyer, Bier, Boles

19. Designation of Voting Delegate for League of California Cities Annual Conference PROPOSED ACTION: Designate a voting delegate and alternate(s) who will attend the 2023 League of California Cities (Cal Cities) Annual Conference General Assembly Meeting on Friday, September 22, 2023.

Acting City Clerk La presented the staff report.

There were no public comments.

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Attachment: Attachment A: Minutes of 07-10-2023 Council Meeting (5414 : Approval of Minutes) City Council Regular Meeting 27 July 10, 2023
Mayor pro Tem Vaterlaus moved that Mayor Bigstyck be the voting delegate; seconded by Councilmember Bier.

MOVE TO APPOINT MAYOR BIGSTYCK AS CALCITIES VOTING DELEGATE RESULT: ADOPTED [UNANIMOUS]
MOVER: Sue Vaterlaus, Mayor pro Tem
SECONDER: Mary Bier, Councilmember
AYES: Bigstyck, Vaterlaus, Beckmeyer, Bier, Boles
Mayor Bigstyck moved that Mayor pro Tem Vaterlaus be the alternate voter.

Mayor pro Tem Vaterlaus stated she cannot be there.

Mayor Bigstyck retracted his motion.

Councilmember Bier moved that Councilmember Boles be the alternate; seconded by Mayor Bigstyck.

MOVE TO APPOINT COUNCILMEMBER BOLES AS CALCITIES VOTING DELEGATE

ALTERNATE
RESULT: ADOPTED [UNANIMOUS]
MOVER: Mary Bier, Councilmember
SECONDER: Tygarjas Bigstyck, Mayor
AYES: Bigstyck, Vaterlaus, Beckmeyer, Bier, Boles

ADJOURN
Mayor Bigstyck adjourned the meeting at 11:14 p.m. in honor of an unnamed loved one.

Transcribed by Barbara Medina, Public Meeting Stenographer.

Respectfully Submitted,
Sarah Coffey, City Clerk
__________________________
Tygarjas Bigstyck, Mayor

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Attachment: Attachment A: Minutes of 07-10-2023 Council Meeting (5414 : Approval of Minutes)

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
8/14/2023
1 SUBJECT:

Continuation of Proclamation of Local Emergency of the Pacifica Coastline from Westline Drive to the End of Beach Boulevard.

RECOMMENDED ACTION:

Accept report and make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.

STAFF CONTACT:

Roland Yip, Deputy Director of Public Works/City Engineer 650-738-3767
[email protected]
Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND/DISCUSSION:

On January 22, 2016, the Director of Emergency Services proclaimed the existence of a local emergency along the Pacifica coastline from Westline Drive to the end of Beach Boulevard due to El Nino storm activity. Extreme wave heights for extended periods of time caused top-of-bluff retreat at several locations along the Pacifica coast and damage to City infrastructure. Since this date, the Director of Emergency Services has proclaimed the existence of other local emergencies along this same stretch of coastline. These emergencies are described below:
• Failure of the sea wall and promenade on Beach Blvd. (in the vicinity of Santa Maria Avenue), which have been repaired, from the January 22, 2016 storm. • The 300 & 400 block of Esplanade experience episodic bluff erosion. In recent years (2016-2018), the bluff erosion has progressed to a point where the erosion is now threatening public infrastructure and utilities.
• Undermining of a seven-foot diameter storm drain outfall and concrete headwall for the discharge of Milagra Creek into the Pacific Ocean in the vicinity of 700 Palmetto Avenue from the January 22, 2016, storm. Construction is scheduled to restart in February of 2021 due to project delays.
• A failure of the seawall and promenade on Beach Blvd. in the vicinity of Santa Rosa Avenue and the Pier was discovered on December 16, 2020. Ocean waves, king tides, and high swells undermined a portion of the sea wall and created a large void (25’x25”) between the pier abutment seawall connection, affecting the sidewalk and promenade.

City staff and contractors stabilized and repaired the large void on January 22, 2021.

The sidewalk and promenade restoration were completed on February 22, 2021.

Monitoring of the repaired area is on-going.
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• On December 29, 2020, another failure of the seawall occurred approximately 150-200 feet north of the intersection of Beach Blvd. and Santa Rosa Avenue. A void, approximately 10’ deep by 15’ long, was found behind the seawall and was repaired with geotextiles and concrete slurry on January 5, 2021. Full restoration of this section was complete in February 2021. Monitoring of the repaired area is on-going. • On January 14, 2021, a combination of high tides and large waves damaged a forty-foot section of the Pacifica Municipal Pier’s west facing deck and concrete railing. Following this event, the Pier was closed due to safety concerns. City staff requested a structural engineering assessment of the above deck pier elements and a proposed repair and associated cost from a local engineering consultant. This information was provided to the City by the end of March 2021. The pier was reopened on April 2, 2021, but the damaged portion was fenced off for safety reasons. The City is currently moving forward with a repair project and is designing the repair. Construction will be funded by grant money provided through a Senate Bill 129. The City Council approved a resolution on December 13, 2021, to approve the application of the state grant funds for the repair of the pier and the application has been sent to the State Department of Parks and Recreation for processing. On May 13, 2022, the City received a Coastal Development Permit waiver from the California Coastal Commission to perform this work. A bid opening for the repair was held on June 9, 2022, and the City received one bid, which was $2 million above the project budget. Council rejected the bid and authorized the project to be rebid.

The City Council first ratified this proclamation (Attachment 1) at its regular meeting of January 25, 2016. Since that date, additional damage had occurred along Beach Boulevard and Esplanade Avenue as noted above.

Pursuant to Government Code section 8630(c), the City Council must review the need for continuing the local emergency at least every 60 days until the City Council terminates the local emergency. Conditions of local emergency still exist since the City Council first acted to declare a local emergency on January 25, 2016, and since that time staff has brought the continuance of Proclamation confirming the existence of local emergency exists within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard every 30 days with July 10, 2023, being the most recent.

The City is using a combination of city staff, contractors, and consultants to manage the discussed emergency work. Staff will bring recommendations to the Council to end the emergency designation for projects on the list once conditions stabilize and the projects are no longer in need of the emergency designation.

The City Manager recommends that the City Council make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.

FISCAL IMPACT:

None.

ORIGINATED BY:

Public Works
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ATTACHMENT LIST:

Proclamation of Local Emergency Regarding Pacifica Coastline from Westline Drive to End of Beach Blvd. (PDF)
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"ATTACHMENT 1"

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Attachment: Proclamation of Local Emergency Regarding Pacifica Coastline from Westline Drive to End of Beach Blvd. (5415 : Continuation of "ATTACHMENT 1"

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Attachment: Proclamation of Local Emergency Regarding Pacifica Coastline from Westline Drive to End of Beach Blvd. (5415 : Continuation of

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
8/14/2023
1 SUBJECT:

Continuation of Proclamation of Local Emergency at the Anza Pump Station.

RECOMMENDED ACTION:

Accept Report and Make a Determination that Conditions of Local Emergency Continue to Exist at the Anza Pump Station at the Pacifica State Beach.

STAFF CONTACT:

Lisa Petersen, P.E., Director of Public Works
(650) 738-3767
[email protected]
Louis Sun, P.E., Plant Manager - Wastewater Public Works (650) 738-3767
[email protected]
BACKGROUND/DISCUSSION:

On Monday, March 16, 2020, the Department of Public Works received a report regarding a fire at the Anza Pump Station at Pacifica State Beach. After Public Works staff investigated the report, it was determined that the storm drain pumping system and roof/bathrooms were damaged during the fire. The engines were destroyed, and the pumps needed to be replaced.

The damage to the pump station threatened and continues to threaten the safety of persons and properties within the watershed due to the risk of flooding without an operational pump station.

The City of Pacifica’s Emergency Plan and Section 4-2.01 et seq. of the Pacifica Municipal Code empower the City Manager, acting as the Director of Emergency Services, to proclaim the existence of a local emergency when there is an actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and properties within this City.

The proclamation is subject to ratification by the City Council within 7 days, pursuant to the Pacifica Municipal Code. The proclamation of the existence of a local emergency further designates the City Manager or designated representative to act on behalf of the City for public assistance and for individual assistance for purpose of receipt, processing and coordination of all inquiries and requirements necessary to obtain available State and Federal assistance.

Additionally, pursuant to Section 3-15.09 (A) of the Pacifica Municipal Code, in cases of an emergency the City Manager is authorized to proceed at once to replace or repair any public facility without adopting plans, specifications, or working details, or giving notice for bids to let contracts. The City must comply with Public Contract Code Section 22050, which provides a process for City Council’s review of the emergency action if notice of bids to let contracts for public projects will not be given because of the emergency.

In this case, the City Manager has determined that the damaged pump station threatens the health and safety of persons and properties, including critical public infrastructure, which 4 Packet Pg. 53
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requires immediate attention and constitutes an emergency pursuant to Pacifica Municipal Code section 4-2.02 and Public Contract Code Section 1102.

Such conditions are, or are likely to be, beyond the handling capability of the City’s services, personnel, equipment, and facilities, requiring the use of outside contractors to conduct emergency design and repair pursuant to Pacifica Municipal Code section 3-15.09 without giving notice for bids to let contracts. Immediate action is, and continues to be necessary, due to the clear and imminent danger presented by any storm event that could occur during the time the storm water pump station is non-functional. Flooding could occur to areas upstream of the pump station, causing health and safety issues, as well as extensive property damage. As such, on April 8, 2020, the City Manager did proclaim the existence of a local emergency within the City and the need to continue the emergency action continues as the repair will take approximately 8-14 months or longer. The Proclamation of Local Emergency is attached to this staff report as Attachment 1.

City staff has contracted with the civil engineering firm of Schaaf & Wheeler of San Jose, California to assist the City with the rehabilitation of the pump station. In addition, the pump station has been cleared of any fire damaged debris and the damaged pumps/engines have been removed. On July 13, 2020, the City Council approved construction services agreement for rebuild and re-installation of a pump and gear drive, the renovation of bathrooms, purchase and installation of new stainless-steel doors, and repair pump station wet-well grates. As part of the on-going maintenance for the pump station, staff purchased a new pump which was approved by the Council at the August 9, 2020 City Council meeting. An emergency purchase agreement with Herc Rental for a temporary rental engine was also approved on September 1, 2020 and will remain in place until the pump station is operational. On October 12, 2020, temporary measures were completed to allow for a non-standard system of pumping at the Anza Pump Station until final repairs are completed. This work included a new pump, transfer switch, temporary roof, portable generator connections, and exterior double doors have been installed. Staff is continuing to evaluate and monitor storm water flows and purchased two new sump pumps to accommodate flows.

On May 10, 2021, City Council approved the purchase of two new Caterpillar engines utilizing the City’s established Sourcewell Cooperative Purchase Agreement. The rehabilitation plan is currently 100% completed, and staff has completed the engineering review. The roofing plan was approved by the Building Department. Staff has also completed selection of the Construction Management firm which was from the established On-Call Construction Management list. Staff is in the process of discussing permitting requirements for the overall project with the California Coastal Commission.

Staff completed the field portion of a topographic survey to support a PG&E application to reestablish natural gas service at the Anza Pump Station to supply the natural gas to run the prepurchased natural gas engines to drive the pumps. The City entered into an agreement with PG&E to tap the gas main and install a new gas meter. The City has also engaged a gas pipeline contractor for a quotation on installing the gas service line from the gas main to the gas meter. In addition, the City has submitted the Caltrans Encroachment Permit application required for gas service line construction on Highway 1 and has obtained a separate emergency Coastal Development Permit request with the California Coastal Commission for installation of the new gas line and a redundant pump/engine that was approved.

During a storm event on the morning of December 16, 2021, the City experienced some flooding in the lower Linda Mar area due to the temporary nonstandard pumping system that has been in use at Anza pump station due to the fire damaged pump station engines in March of 2020. This temporary system has been in place because the City has been working to reach agreement with the California Coastal Commission on the remaining permitting requirements for 4 Packet Pg. 54
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August 14, 2023
the permanent pumping system. The City faced several significant stormwater related events from October 2021 through December 2021 and will face more with the continuing storm season. Replacement of this temporary system is considered an emergency and staff is moving forward with construction of the permanent system. To further improve operations between now and when the Anza Pump Station Repair Project is completed, the City recently purchased a small diesel engine that will be used to drive one of the existing smaller stormwater pumps, thereby improving pump station resiliency in the interim. Staff issued a public request to prequalify bidders for the Anza Pump Station project in December 2021. Ultimately, two contractors were deemed qualified to bid on the project. Both contractors submitted bids for the project in February of 2022. The contractors specialize in pump stations.

As of May 1, 2022, the Anza Pump Station Repair Project’s General Contractor, DW Nicholson (DWN), has begun the work and is focusing on providing project equipment submittals and requests for information (RFIs). DWN is currently onsite and working. City consultant team members Schaaf and Wheeler (engineer of record providing construction support) and Ghirardelli and Associates (third-party construction manager) are working closely with City staff to process paperwork, respond to questions along with other issues as they arise, and manage the construction work. Active construction continues at the Anza Pump Station. Except for the roof hatches, the roof installation is complete. The Project continues to finalize electrical equipment submittals and continues coordination with the engine supplier. Two new gas engines were delivered to the site mid-December 2022 and are installed. The third new gas engine arrived at the supplier’s East Bay facilities in late May 2023 and was installed in June 2023. The most recent project schedule estimates that the Pump Station will be tested and ready for manual operation in July/August 2023. Supply chain issues with the electric controls and electric control panel will delay the Pump Station from being tested and ready for automatic operation until October/November 2023. In addition, the project to construct a new 2-inch gas service line for the new gas engines was awarded to Casey Construction. Installation of the new 2-inch gas service line in the parking lot east of the Anza Pump Station was completed in October 2022. Installation of the new 2-inch gas service line from the parking lot into the Caltrans Right of Way near the existing PG&E gas main was completed end of November 2022.

PG&E required additional utility location verification prior to moving forward with the new gas service line tie in to the existing gas main, located in US 1. The City furnished PG&E this information. PG&E completed the gas service line tie-in to the gas main April 12th, 2023. The last step in this process consisted of PG&E installing their gas meter and regulator at the Anza Pump Station, which was completed May 2, 2023. In addition, two of the four Anza bathrooms were opened in time for July 4 2023. The City anticipates opening the remaining two Anza bathrooms the end of August 2023.

Pursuant to Government Code Section 8630(c), the City Council must review the need for continuing the local emergency at least every 60 days until the City Council terminates the local emergency. Conditions of local emergency still exist since the City Council first acted to declare a local emergency on April 13, 2020, and since that time staff has brought the continuance of Proclamation confirming the existence of local emergency at the Anza Pump Station every 30 days with July 10, 2023, being the most recent.

The City is using a combination of city staff, consultants, and contractors to manage the emergency work related to the Anza Pump Station repair project. The City Manager recommends that the City Council make a determination that conditions of local emergency continue to exist at the Anza Pump Station at the Pacifica State Beach. Staff will continue to update the Council on the progress of this emergency work monthly through the emergency declaration Council reports.

FISCAL IMPACT:
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Pacifica City Council 4
August 14, 2023
There is no fiscal impact to continue this local emergency.

ORIGINATED BY:

Public Works - Wastewater Division
ATTACHMENT LIST:

Attachment 1 - Resolution No. 19-2020 Ratifying Proclamation of Local Emergency at the Anza Pump Station (PDF)
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RESOLUTION NO. 19-2020

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA

RATIFYING THE PROCLAMATION OF THE EXISTENCE OF A LOCAL EMERGENCY AT THE

ANZA PUMP STATION AT THE PACIFICA STATE BEACH
______________________________________________________
WHEREAS, Section 4-2.05 of the City of Pacifica Municipal Code (“PMC”) designate the City Manager as the Director of Emergency Services; and
WHEREAS, Government Code section 8630 and PMC section 4-2.05(a) empower the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when said city is affected or likely to be affected by an emergency, subject to ratification by the City Council; and
WHEREAS, Section 4-2.02 of the PMC defines "emergency" as the “actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within this City caused by such conditions as earthquake, hazardous materials, plane crash, landslide, tsunami, epidemic, flood, riot, fire, or other conditions, including conditions resulting from a labor controversy, which conditions are or are likely to be beyond the capability of control of the services, personnel, equipment, and facilities of this City, requiring the combined forces of other political subdivisions to combat”; and
WHEREAS, Section 4-2.01 et seq. of the Pacifica Municipal Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when the City Council is not in session, subject to confirmation by the City Council; and WHEREAS, the City Manager is the Director of Emergency Services of the City of Pacifica; and WHEREAS, on Monday, March 16, 2020, the Department of Public Works received a report regarding a fire at the Anza Pump Station at the Pacifica State Beach; and WHEREAS, after Public Works staff investigated the report, it was determined that the storm drain pumping system was damaged during the fire and that the engine and the motors would need to be replaced; and
WHEREAS, the damage to this pump station threatens the safety of persons and properties within the watershed due to the risk of flooding that can occur without an operational pump station; and WHEREAS, the City Manager has determined that the damaged pump station threatens the health and safety of persons and properties, including critical public infrastructure due to the risk of flooding and requires immediate attention and repair and as such constitutes an emergency pursuant to Pacifica Municipal Code section 4-2.02 and Public Contract Code section 1102; and WHEREAS, such conditions are beyond the handling capability of the City’s services, personnel, equipment, and facilities, requiring the use of outside contractors to conduct emergency repair pursuant to Pacifica Municipal Code section 3-15.09 without giving notice for bids to let contract, ATTACHMENT 1

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Attachment: Attachment 1 - Resolution No. 19-2020 Ratifying Proclamation of Local Emergency at the Anza Pump Station (5422 : Continuance pursuant to Public Contract Code 22050; and
WHEREAS, on April 8, 2020, the City Manager, in his capacity as Director of Emergency Services, proclaimed the existence of local emergency in the City of Pacifica, after determining that the damaged condition of the Anza Pump Station is likely to create conditions of disaster or extreme peril which will be beyond the services, personnel and equipment and facilities of the City; and WHEREAS, in accordance with Government Code section 8630 and PMC section 4-2.05(a) the City Council must take action to confirm the proclamation within 7 and in accordance with Public Contract Code section 22050 which requires confirmation by 2/3 of Council within 14 days of the emergency action.

NOW, THEREFORE, BE IT RESOLVED that said Proclamation of Existence of Local Emergency, as issued by said City Manager in his capacity as Director of Emergency Services, which is attached hereto as Attachment “A”, is hereby ratified and approved by the City of Pacifica City Council.

BE IT FURTHER RESOLVED that said local emergency is confirmed to exist and shall be deemed to continue to exist until its termination is proclaimed by the City Council of the City of Pacifica.

BE IT FURTHER RESOLVED that during the existence of this local emergency, the powers, functions and duties of the Director of Emergency Services, and the emergency organization of the City of Pacifica shall be those prescribed by state law, by the existing ordinances and resolutions of the City of Pacifica, as well as this resolution and any subsequent emergency orders of the City Council. • • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 13th day of April 2020, by the following vote:

AYES, Councilmembers: Martin, Beckmeyer, Vaterlaus, Bier, O’Neill NOES, Councilmembers: None.

ABSENT, Councilmembers: None.

ABSTAIN, Councilmembers: None.

CITY OF PACIFICA
Deirdre Martin, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ ______________________________ Sarah Coffey, City Clerk Michelle Marchetta Kenyon, City Attorney

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Attachment: Attachment 1 - Resolution No. 19-2020 Ratifying Proclamation of Local Emergency at the Anza Pump Station (5422 : Continuance

PROCLAMATION OF LOCAL EMERGENCY
WHEREAS, Section 4-2.01 et seq. of the Pacifica Municipal Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when the City Council is not in session, subject to confirmation by the City Council at the earliest possible time; and
WHEREAS, the City Manager is the Director of Emergency Services of the City of Pacifica; and WHEREAS, on Monday, March 16, 2020, the Department of Public Works received a call regarding a fire at the Anza Pump Station at the Pacifica State Beach; and WHEREAS, after Public Works staff investigated, and determined that the storm drain pumping system was damaged during the fire; and
WHEREAS, the damage to the pump system threatens the safety of persons and property, including critical public infrastructure; and
WHEREAS, such conditions are or are likely to be beyond the handling capabilities of the City’s services, personnel, equipment, and facilities, requiring the use of outside contractors to conduct emergency repair; and
WHEREAS, the City provides this written notification to the San Mateo County and State CalEMA’s Regional and Headquarter offices of a proclamation of local emergency; and WHEREAS, such proclamation shall be subject to confirmation by the Pacifica City Council at the earliest possible time.

NOW, THEREFORE, BE IT PROCLAIMED that, in accordance with State Law and the City of Pacifica Municipal Code, the Director of Emergency Services proclaims the existence of a local emergency for the Anza Pump Station.

DATED: April 8, 2020
By:_____________________________
Kevin Woodhouse
Director of Emergency Services
Attachment 1

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Attachment: Attachment 1 - Resolution No. 19-2020 Ratifying Proclamation of Local Emergency at the Anza Pump Station (5422 : Continuance

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Attachment: Attachment 1 - Resolution No. 19-2020 Ratifying Proclamation of Local Emergency at the Anza Pump Station (5422 : Continuance

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
8/14/2023
1 SUBJECT:

Quarterly Financial Reports for the quarters ending March 31, 2023 and June 30, 2023.

RECOMMENDED ACTION:

Review and accept the Quarterly Financial Reports for the quarters ending March 31, 2023 and June 30, 2023.

STAFF CONTACT:

Yulia Carter, Assistant City Manager
(650) 738-7402
[email protected] <mailto:[email protected]>
BACKGROUND/DISCUSSION:

Fiscal sustainability remains one of the City Council strategic priorities, which includes planning for and implementing long-term financial health and stability. A key component of this goal includes preparing a quarterly financial report that would provide readers with an executive summary of the City’s current economic conditions related to the annual operating budget.

In FY 2021-22 staff implemented a new financial reporting practice on a quarterly basis to enhance accountability and transparency in managing public funds. This work is especially meaningful as we continue monitoring the post COVID-19 pandemic recovery of the local economy and the City’s financial health.

On June 27, 2022, the City Council adopted the structurally balanced FY 2022-23 Budget.

Finance staff has completed the third and fourth quarter of fiscal year 2022-23, and this report reflects the financial results for those quarters.

The Quarterly Financial Reports summarize the City’s General Fund and is not meant to be inclusive of all finance and accounting transactions. This report intends to provide the Council and the public with a broad overview of the City’s operations and fiscal condition. These reports provide an update on the financial status of the City’s General Fund by outlining the revenues and expenditures for the quarters ending March 31, 2023 and June 30, 2023.

The General Fund is the City’s primary operating fund and is used to account for day-to-day activities. It receives unrestricted revenues and provides the City’s general administrative services, law enforcement, fire, public works, parks, beaches and recreation, and community development-related activities such as planning, building, and engineering. Revenue sources include but are not limited to property tax, sales tax, transient occupancy tax (TOT), business registration, and current fees for services such as parking charges, engineering, planning, building permit fees, and recreation services.
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Pacifica City Council 2
August 14, 2023
The third and fourth Quarter Financial Reports for the City of Pacifica provide the financial status update of the City’s General Fund by outlining the revenues and expenditures as of March 31, 2023 and June 20, 2023, respectively. The Financial Report is prepared on a cash basis; therefore, only the revenue received by quarter end, are reflected in the analysis.

Likewise, expenditures are recorded when paid using the cash basis method of accounting.

Third Quarter Financial Report
With the completion of the Third Quarter, General Fund Revenues were $34.2 million (69% of budget), and Expenditures were $30.1 million (67% of budget). General Fund Operating expenditures remained on target at the end of the third Quarter.

Additional details on the City’s financial performance as of the end of the third Quarter of the FY 2022-23 are presented in Attachment 1.

Fourth Quarter Financial Report
With the completion of the Fourth Quarter, General Fund Revenues were $49.5 million (94% of budget), and Expenditures were $45.3 million (92% of budget).

General Fund Operating expenditures are on target at the end of the fourth quarter. Overall, staff is pleased to report that the FY 2022-23 Budget is on track with revenues and expenditures performing as expected, validating the assumptions made by staff at the budget adoption.

However, it is important to note again that these are only preliminary numbers, as additional entries will be made as part of closing the fiscal year that will modify these numbers.

Attachment 2 provides additional information on the City’s financial condition as of the end of the Fourth Quarter of the FY 2023-24.

ALTERNATIVE ACTION:

There is no reasonable alternative to this informational item, as not accepting the Quarter Financial Reports will not change the City’s financial condition at the end of each quarter.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:

This item furthers the City’s efforts toward Enhance Organizational and Fiscal Stability.

FISCAL IMPACT:

There is no fiscal impact associated with the Council’s acceptance of these reports.

ORIGINATED BY:

City Manager's Office
ATTACHMENT LIST:

Attachment 1: Q3 22-23 Quarterly Financial Report(PDF)
Attachment 2: Q4 22-23 Quarterly Financial Report(PDF)
5 Packet Pg. 62
City of Pacifica
Fiscal Year 2022‐23
ThirdQuarter Financial Report
1 OVERVIEW
This Third Quarterly Financial Report is an analysis of the unaudited financial status of the City’s General Fund
from July 2022 through March 2023. The City of Pacifica has completed the Third Quarter of the Fiscal Year 2022‐

23. The Third Quarterly Financial Report will summarize the City’s General Fund and is not meant to be inclusive of all finance and accounting transactions. This report intends to provide the Council and the public with a
broad overview of the City’s fiscal condition, as the
General Fund is the primary operating fund of the City
and is used to account for most operational activities.

Information presented in this report is unaudited, and
additional adjustments may occur during the year-end
process.

GENERAL FUND
General Fund Financial Condition: With three-forths of
the year complete, General Fund Expenditures are at
67% and revenues are at 69% of the FY2022-23
Budget. These figures exclude budgeted once-a-year
operating and capital transfers, and some routine
journal entries will be posted later in the year that may change these numbers. Revenue slightly exceeded
expenditures for the Third Quarter as revenues are
typically more during the Third Quarter due to the
timing of certain key revenues such as property tax and sales tax. In addition, the City has already received a budgeted $4.6m COVID-related ARPA grant funding at
the beginning of the year. This year’s outlook is slightly better than the prior year, when the City collected 53% of budgeted revenues at the end of Q2. Both
expenditures and revenues are explained in more detail
below.
*Excludes operating and capital transfers
The General Fund Balance as of March 31, 2023, is
$19,756,470 (including net budgeted transfers in and
out). This is based on the audited fund balance as of
the end of the fiscal year 2021-22, and includes
budgeted transfers and factors in year‐to‐date
revenue and expenditures.

Expenditures. Departmental operating expenditures
are on target at the end of the Third Quarter. The Fire department is at 79% spent, partly due to overtime
being more than was budgeted. The Police, Public
Works and Parks Beachs & Recreation departments
expenditures are each in the range of 71% to 73%
spent. The Planning Department’s expenditures
are low due to timing of the cost-reimbursable
expenses. General Government is lower due
to vacancies and Non-Departmental are on target
with 74% spent of the Budget. The following
chart summarizes year‐to‐date combined
expenditures by department as of the Third Quarter:

Revenues: The following is a summary of revenues as
of the end of the Third Quarter:

General Fund Qtr 3
FY2021-22
Qtr 3
FY2022-23
FY2022-23
Budget
% Change
Q3 FY22 vs
Q3 FY23
Qtr 3
% Budget
Revenues 29,756,562 34,203,063 49,546,470 15% 69%
Expenditures 27,681,369 30,097,478 45,088,976 9% 67%
General Fund
Expenditures by
Department
Qtr 3
FY2021-22
Qtr 3
FY2022-23
FY2022-23
Budget
% Change
Q3 FY22 vs
Q3 FY23
Qtr 3
% Budget
General Government 4,154,751 4,755,028 7,911,434 14% 60% Police Department 8,185,883 8,381,357 11,506,318 2% 73% Fire Department 6,080,330 6,185,142 7,821,755 2% 79%
Planning & Building 1,788,015 1,847,383 5,394,439 3% 34% Public Works 3,121,456 3,526,564 4,928,514 13% 72%
PB&R 3,502,127 3,960,793 5,590,215 13% 71%
Non-Departmental 848,807 1,441,211 1,936,300 70% 74%
Total General Fund
Expenditures 27,681,369 30,097,478 45,088,976 9% 67%
General Fund
Revenues by Type
Qtr 3
FY2021-22
Qtr 3
FY2022-23
FY2022-23
Budget
% Change
Q3 FY22 vs
Q3 FY23
Qtr 3
% Budget
Property Tax 9,389,936 10,060,000 15,510,000 7% 65%
Vehicle Lic. Fees in Lieu 1,892,139 4,592,216 6,986,807 143% 66% Measure Y - - 650,000
Sales Tax 1,589,423 1,704,552 3,000,000 7% 57%
Transient Occupancy Tax 857,319 2,309,259 2,643,000 169% 87% Other Taxes 3,460,943 3,911,458 5,556,800 13% 70%
Department/Program 5,087,506 6,123,711 8,446,698 20% 72% Grants 5,752,301 5,413,867 6,665,165 -6% 81%
ERAF 1,726,995 88,000 88,000 -95% 100%
Total General Fund
Revenues 29,756,562 34,203,063 49,546,470 15% 69%

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Attachment: Attachment 1: Q3 22-23 Quarterly Financial Report (5442 : Q3 and Q4 Financial Reports) City of Pacifica
Fiscal Year 2022‐23
ThirdQuarter Financial Report
2 Property Tax: Property Tax is the City’s largest revenue source. The first installment of the Property Tax payment was remitted to the City by the County of San Mateo in
December 2022, which was a healthy 7.14% increase
from the prior year first installment. The second large installment will be in April 2023. The City has received roughly 65% of the budgeted Property Tax
revenue through March 31, 2023. Property tax was
conservatively estimated to increase by 6.4% from
the prior year so current year actual exceeds the
budgeted revenue projections.

Vehicle License Fee (VLF) in Lieu: VLF is a property tax in lieu of VLF. This revenue line includes a one
time backfill payment of $2.0 million from the state
for the VLF shortfall in FY 20-21. The City is on target to receive 100% of this revenue by year end.

Measure Y: Measure Y is a ½ cent Transaction & Use
Tax that was passed by the voters in the City of
Pacifica in November 2022. The tax became effective
April 1, 2023. The City is not expected to start receiving remittances of these revenues from the State until late summer, 2023.

Sales Tax: As of March 31, 2023, the City has
received 57% of its budgeted Sales Tax revenues. There
is a two-month lag on the receipt of sales tax
revenues, so the 57% only represents seven
months of allocation consistent with the prior year
and is on track with the budget.

Transient Occupancy Taxes (TOT): TOT revenues
are remitted approximately 30 days after the end of
each month, and revenues are not accrued at quarter‐
end (as they are at the end of the fiscal year). The Third Quarter reflects the TOT receipts for the months of July through February. The revenues are showing a
substantial increase compared to the prior year,
given the post-COVID recovery of the hotel industry
and recent efforts by HdL, the City’s tax consultant,
in identifying short-term rentals and bringing them to
compliance.

Other Taxes: These include franchise tax,
business license, utility users tax, ½ cent public safety sales tax, and cannabis operations tax. Payments for
most of these taxes are remitted 30 days after the end
of the month.

As such, only 70% of the Budget has been received
as of March 31, 2023. Utility Users Tax is the largest
revenue source in the Other Taxes category with a
budget of $2.4 million and 76% collected as of
March 2023. Franchise Tax is the second largest
source with a $1.7 million budget, but is only 48%
a longer collection delay and PG&E paying once a
year in June. Franchise revenues are right on target.

Department/Programs: These include
building permits, engineering, and planning fees,
fees related to Parks, Beaches & Recreation
programs, and rentals. As of March 31, 2023, the
City received 72% of the Budget, which is
reasonable and can be considered on budget
with few late payments expected to be collected
in the next quarter. Permits and planning fees
tend to fluctuate based on the timing of projects.

Building permits are 60% of the budget, but
planning related fees are only 23% of the budget
due to the timing of the cost recovery process and
due to less than expected cost recovery activity.

Grants: The grant revenues primarily represent
the $4.6 million American Rescue Plan Act
allocation from the State. Grants also includes police
and PB&R grants.

Excess ERAF: (Excess Educational
Revenue Augmentation Fund). The FY 2022-23
General Fund Budget only included $88,000 to fund
the community grant program to local non-profit
organizations as previously directed by the Council.

The remainder of the Excess ERAF Allocation is
reported in the Disaster Accounting Fund.

SUMMARY
Overall, staff is pleased to report that the FY2022-23
Budget is on track, with revenues and
expenditures performing as expected. The
City’s operating expenditures are at 67% of the
Budget at the end of the Third Quarter. It is also
important to understand that these are only
preliminary numbers as additional booking entries
may occur throughout the year and during the
fiscal year-end. However, it is encouraging that the
budget appears to be on target at the end of the
Third Quarter.

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Attachment: Attachment 1: Q3 22-23 Quarterly Financial Report (5442 : Q3 and Q4 Financial Reports) City of Pacifica
Fiscal Year 2022‐23
Fourth Quarter Financial Report
1 OVERVIEW
This Fourth Quarterly Financial Report is an analysis of the unaudited financial status of the City’s General Fund from July 2022 through June 2023. The City of Pacifica
has completed the Fourth Quarter of the Fiscal Year
2022‐23. The Fourth Quarterly Financial Report will
summarize the City’s General Fund and is not meant to
be inclusive of all finance and accounting transactions.

This report intends to provide the Council and the public with a broad overview of the City’s fiscal condition, as the General Fund is the primary operating fund of the City
and is used to account for most operational activities.

Information presented in this report is unaudited, and
additional adjustments may occur during the year-end
process.

GENERAL FUND
General Fund Financial Condition: With all of the year
complete, General Fund Expenditures are at 92% of
projections, and revenues are at 94% of the FY2022-23
Budget. These figures exclude budgeted once-a-year
operating and capital transfers, and some routine year
end journal entries and accruals to be posted as part of closing the fiscal year books. Revenue exceeded
expenditures for the Fourth Quarter, which includes the budgeted $4.6m COVID-related ARPA grant funding.

This year’s outlook is better than the prior year with
total revenue coming in at $49.5 million compared to
$39.7 million in the prior year. Both expenditures and
revenues are explained in more detail below.
*Excludes operating and capital transfers
The General Fund Balance as of June 30, 2023, is
$18,678,367 (including net budgeted transfers in and
out). This is based on the audited fund balance as of the end of the fiscal year 2021-22, and includes budgeted
transfers and factors in year‐to‐date revenue and
expenditures.

Expenditures. Departmental operating expenditures
are on target at the end of the Fourth Quarter. The
Fire department is 6% over the budget, due to the
overtime cost being more than was budgeted.

However, the City typically does not budget for
overtime expenses related to regional wildfire services, although they are subject to CalOES reimbursements
from the State each year. The Planning Department’s
expenditures are low due to the timing of the costreimbursable expenses. General Government is lower due to vacancies and Non-Departmental are on target
with 88% spent of the Budget.

The following chart summarizes year-to‐date
expenditures by department as of the Fourth Quarter:

Revenues: The following is a summary of revenues as
of the end of the Fourth Quarter:

Property Tax: Property Tax is the City’s largest
revenue source. The first installment of the Property
Tax payment was remitted to the City by the County
of San Mateo in December 2022, which was a healthy
General Fund Qtr 4
FY2021-22
Qtr 4
FY2022-23
FY2022-23
Budget
% Change
Q4 FY22 vs
Q4 FY23
Qtr 4
% Budget
Revenues 46,628,333 49,546,470 18% 94%
Expenditures 36,871,064 41,833,352 45,330,846 13% 92%
General Fund
Expenditures by
Department
Qtr 4
FY2021-22
Qtr 4
FY2022-23
FY2022-23
Budget
% Change
Q4 FY22 vs
Q4 FY23
Qtr 4
% Budget
General Government 6,091,684 6,860,599 7,911,434 13% 87% Police Department 10,352,101 11,452,380 11,506,318 11% 100% Fire Department 7,575,879 8,280,119 7,821,755 9% 106%
Planning & Building 2,953,719 2,916,124 5,394,439 -1% 54% Public Works 4,250,202 4,981,801 5,101,675 17% 98%
PB&R 4,679,330 5,643,867 5,658,925 21% 100%
Non-Departmental 968,148 1,698,463 1,936,300 75% 88%
Total General Fund
Expenditures 36,871,064 41,833,352 45,330,846 13% 92%
General Fund
Revenues by Type
Qtr 4
FY2021-22
Qtr 4
FY2022-23
FY2022-23
Budget
% Change
Q4 FY22 vs
Q4 FY23
Qtr 4
% Budget
Property Tax 13,520,798 15,679,684 15,510,000 16% 101%
Vehicle Lic. Fees in Lieu 1,892,139 5,870,043 6,986,807 210% 84% Measure Y - 84,808 650,000
Sales Tax 2,843,566 2,427,607 3,000,000 -15% 81%
Transient Occupancy Tax 1,610,725 3,028,652 2,643,000 88% 115% Other Taxes 5,006,948 5,330,043 5,556,800 6% 96%
Department/Program 8,656,105 8,508,164 8,446,698 -2% 101% Grants 5,802,301 5,611,332 6,665,165 -3% 84%
ERAF 88,000 88,000 88,000 0% 100%
Total General Fund
Revenues 39,420,582 46,628,333 49,546,470 18% 94%
39,420,582

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Attachment: Attachment 2: Q4 22-23 Quarterly Financial Report (5442 : Q3 and Q4 Financial Reports) City of Pacifica
Fiscal Year 2022‐23
Fourth Quarter Financial Report
2 7.14% increase from the prior year first installment. The second large installment was received in April 2023. The City has received roughly 101% of the budgeted Property Tax revenue through June 30, 2023. Property tax was
estimated to increase of 6.4% from the prior year so
current year actual exceeds the budgeted revenue
projections.

Vehicle License Fee (VLF) in Lieu: VLF is a property tax in lieu of VLF. This revenue line includes a one time
backfill payment of $2.0 million from the state for the VLF shortfall in FY 20-21. The City the full allocation for the current year.

Measure Y: Measure Y is a ½ cent Transaction & Use Tax
that was passed by the voters in the City of Pacifica in November 2022. The tax became effective April 1, 2023
and has received $88,808 in the fourth quarter,
which does not include all accruals that will be added as part of the year-end process.

Sales Tax: As of June 30, 2023, the City has received
81% of its budgeted Sales Tax revenues. There is a twomonth lag on the receipt of sales tax revenues, so the 81% only represents ten months of allocation
consistent with the prior year and is on track with the budget.

Transient Occupancy Taxes (TOT): TOT revenues
are remitted approximately 30 days after the end of
each month, and revenues are not accrued at quarter‐
end (as they are at the end of the fiscal year). The
Fourth Quarter reflects the TOT receipts for the months of July through May. The revenues are showing a
substantial increase compared to the prior year,
given the post-COVID recovery of the hotel industry,
a new renovated Hotel reopening, and recent efforts
by HdL, the City’s tax consultant, in identifying shortterm rentals and bringing them to compliance.

Other Taxes: These include franchise
tax, business license, utility users tax, ½ cent public safety sales tax, and cannabis operations tax.

Payments for most of these taxes are remitted 30
days after the end of the month. As such, only 96%
of the Budget has been received as of June 30, 2023.

Utility Users Tax is the largest revenue source in the
Other Taxes category
with a budget of $2.4 million and 125% collected as
of June 2023. Franchise Tax is the second largest
source for this category with a $1.7 million budget,
with only 43% collected to date. An accrual for
the last payment from PG&E will be done as part of
the year-end, making this budget right on target.

Department/Programs: These include
building permits, engineering, and planning fees,
fees related to Parks, Beaches & Recreation
programs, and rentals. As of June 30, 2023, the
City received 101% of the Budget, which is
reasonable and can be considered on budget
with few late payments expected to be collected
in the next quarter. Permits and planning fees
tend to fluctuate based on the timing of projects.

Building and planning permits revenues are coming
significantly below the budget due to the timing of
the cost recovery process. Staff will use this year's
data to further review the expected cost recovery
activity to be accurately reflected in the future
budget work.

Grants: The grant revenues primarily represent
the $4.6 million American Rescue Plan Act
allocation from the State. Grants also includes police
and PB&R grants.

Excess ERAF: (Excess Educational
Revenue Augmentation Fund). The FY 2022-23
General Fund Budget only included $88,000 to fund
the community grant program to local non-profit
organizations as previously directed by the Council.

The remainder of the Excess ERAF Allocation is
reported in the Disaster Accounting Fund.

SUMMARY
Overall, staff is pleased to report that the FY2022-23
Budget is on track, with revenues and
expenditures performing as expected. The
City’s operating expenditures are at 92% of the
Budget at the end of the Fourth Quarter. It is also
important to understand that these are only
preliminary numbers as additional booking entries
may occur throughout the year and during the
fiscal year-end. However, it is encouraging that the
budget appears to be on target at the end of the
Fourth Quarter.

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Attachment: Attachment 2: Q4 22-23 Quarterly Financial Report (5442 : Q3 and Q4 Financial Reports)

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
8/14/2023
1 SUBJECT:

Quarterly Treasurer’s Reports for the quarters ending March 31, 2023 and June 30, 2023.

RECOMMENDED ACTION:

Review and accept the Quarterly Treasurer’s Reports for the quarters ending March 31, 2023, and June 30, 2023.

STAFF CONTACT:

Yulia Carter, Assistant City Manager
(650) 738-7402
[email protected]
BACKGROUND/DISCUSSION:

The City Council adopted Administrative Policy 39 - Investment Policy to reflect current law and best practices in accordance with Government Code Section 53600 et seq. The policy provides guidelines for prudent investments and efficient cash management and requires the City to provide the governing body a report regarding the City’s investment activities on a quarterly basis to ensure “compliance” with the statement of investment policy.

The investment policies and practices of the City of Pacifica are strictly based on state law and prudent money management. The investment of funds for the City is directed to the goals of safety, liquidity, and yield while meeting the cash flow needs of the City through prudent investment of unexpended cash.

All funds are invested in accordance with the City’s Investment Policy and the authority governing investments set forth in the California Government Code, Sections 53601 through 53659. The investment policy for bond proceeds is contained in the relevant bond documents approved by the City Council at the time of the issuance of the debt.

As shown in the Treasurer’s Reports (Attachments 1-2), the City holds various investments in external investment pools and fiscal agent accounts and they are listed at par value, cost, as well as their fair value. Par value represents the original issue amount for securities or investments purchased. There were no securities or investments that are held by the City where they were purchased at a discount or premium so the par value is equal to the book value. The fair market value presented in the reports shows the current market value of the investment as of March 31, 2023 and June 30, 2023 accordingly. In accordance with GASB 31, the State provides a factor that can be multiplied by the City’s share of the LAIF pool to determine the market value each quarter. Other than LAIF, the fair market value of all other investments are equal to the book and par value.

Quarter 3 Treasurer’s Report (Attachment 1)
The City’s cash and investment portfolio, at fair market value, as of March 31, 2023, is $54,914,537, of which $35,392,392 is placed with the State Controller’s Local Agency 6 Packet Pg. 67
Pacifica City Council 2
August 14, 2023
Investment Fund (LAIF), $8,689,113 is placed with US Bank, $359,300 is in the PARS Trust, $132,865 is placed in Bank of New York (BNY Mellon), $3,002,602 is in Roy Davies Trust, $7,334,821 in the Tri Counties Bank operating accounts, and $3,445 in Petty Cash held by various departments. Although operating checking accounts are not typical investment accounts, the City includes those balances as part of this report to show the total cash on hand for the quarter.

The City’s investment portfolio decreased by $2,891,143, from $57,805,680, this reporting quarter ending March 31, 2023, compared to the last quarter ending December 31, 2022. The decrease is primarily attributable to normal operating payments to vendors, payroll, and annual debt service payments net of normal revenue receipts in the last quarter of the year.

Quarter 4 Treasurer’s Report (Attachment 2)
The City’s cash and investment portfolio, at fair market value, as of June 30, 2023, is $57,341,523, of which $14,888,216 is placed with the State Controller’s Local Agency Investment Fund (LAIF), $8,371,766 is placed with US Bank, $748,900 is in the PARS Trust, $232,746 is placed in Bank of New York (BNY Mellon), $2,702,561 is in Roy Davies Trust, $17,892,131 in the Tri Counties Bank operating accounts, $12,500,000 in the new Tri Counties CDARS investment account, and $3,445 in Petty Cash held by various departments. Although operating checking accounts are not typical investment accounts, the City includes those balances as part of this report to show the total cash on hand for the quarter.

The City’s investment portfolio decreased by $464,157, from $57,805,680 last quarter ending March 31, 2023. The decrease is primarily attributable to normal outflow transactions net of normal revenue receipts in the last quarter of the year. The new Tri Counties DCARS was a significant change initiated by staff that will earn 4.25%, which exceeds the rate earned by LAIF and the bank operating accounts.

The Treasurer’s Report includes details of cash and investments which are held by institutions.

The report also summarizes the City’s cash position and distribution across funds for both quarters. Historical cash flow trends are compared to current cash flow requirements on an ongoing basis to ensure the City’s investment portfolio will remain sufficiently liquid to enable the City to meet all reasonable anticipated operating requirements. At the end of each reported quarter, the portfolio contained sufficient liquidity to meet the next six months of expected expenditures by the City.

ALTERNATIVE ACTION:

There is no reasonable alternative to this informational item, as not accepting the 3rd and 4th Quarter Treasurer’s Reports will not change the City’s cash position as of the end of each quarter.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:

This item furthers the City’s efforts toward Enhance Organizational and Fiscal Stability.

FISCAL IMPACT:

There is no fiscal impact associated with this report, but Quarterly Treasurer’s Reports detail some of the fiscal activities that directly affect the City’s financial standing.

ORIGINATED BY:

City Manager's Office
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August 14, 2023
ATTACHMENT LIST:

Attachment 1 – Treasurer's Report 3-31-23 (PDF)
Attachment 2 – Treasurer's Report 6-30-23 (PDF)
Attachment 3 – City of Pacifica Glossary of Cash and Investment Terms (PDF) 6 Packet Pg. 69
City of Pacifica
Treasurer's Report
March 31, 2023
Portfolio Summary
Par Value
GASB 31 Fair
Market Value Book Value % of Portfolio
Cash
General Account-Checking Account with Tri Counties Bank $ 5,216,105 $ 5,216,105 5,216,105 9.42% Payroll Account-Checking Account with Tri Counties Bank 2 2 2 0.00% Senior Services Account with Tri Counties Bank 2,113,626 2,113,626 2,113,626 3.82% Turbo Data Account with Tri Counties Bank 5,087 5,087 5,087 0.01% Roy Davies Trust- Principal Account-Ladder Acct (Business) with City National Bank 2,974,711 2,974,711 2,974,711 5.37% Roy Davies Trust- Interest Account-Public Funds - Checking Acct with City National Bank 27,891 27,891 27,891 0.05% Petty Cash - Held by various Departments 3,445 3,445 3,445 0.01% Total Cash $ 10,340,868 $ 10,340,868 $ 10,340,868 18.67% Investments
California Local Agency Investment Fund (LAIF) $ 35,876,353 35,392,392 35,876,353 64.76% Bank of New York Mellon-Fund 91 - Cash & Short Term 132,865 132,865 132,865 0.24% US Bank - Money Market Fund 8,689,113 8,689,113 8,689,113 15.68% PARS Post-Employment Benefit Trust* 359,300 359,300 359,300 0.65% Total Investments $ 45,057,630 $ 44,573,669 $ 45,057,630 81.33% Total Cash and Investments $ 55,398,498 $ 54,914,537 $ 55,398,498 100.00% Date
Yulia Carter, Assistant City Manager
* PARS Trust - Public Agency Retirement Services - invests in Capital Appreciation funds for the City's OPEB trust and Moderate Index funds for Pension trust.

The above investments are consistent with the City's Investment Policy and are allowable under current legislation of the State of California. Investments are selected using safety, liquidity, and yield as the criteria. The City has sufficient cash flow to cover anticipated expenditures through the next six months.

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Attachment: Attachment 1 – Treasurer's Report 3-31-23 (5436 : Treasurer's Report for Q3 and Q4) City of Pacifica
Treasurer's Report
March 31, 2023
Reconciliation to General Ledger
Description Bank Account # Amount
Tri Counties General Checking Account xx0541 $ 5,216,105 Tri Counties Payroll Account xx6915 $ 2
Tri Counties Senior Services Account xx5996 $ 2,113,626 Tri Counties Turbo Data Account xx9758 $ 5,087
City National Bank Roy Davies Trust-Principal xx5367 $ 2,974,711 City National Bank Roy Davies Trust-Interest xx7033 $ 27,891 Local Agency Investment Fund (LAIF) xx1614/xx1007 $ 35,876,353 Bank of New York Mellon xx0166/xx0167 $ 132,865
US Bank - 2016 Refunding xx5000 $ 730
US Bank - 2017 Wastewater Revenue Bond-Project Fund xx2001 $ 4,106,462 US Bank - 2017 Wastewater Revenue Bond-Interest xx2003 $ 646,188 US Bank - 2021 Civic Center Bonds xx9000 $ 3,935,732
Public Agency Retirement Services (PARS) - Post Employment Benefit Trust $ 359,300 Petty Cash $ 3,445
Total Cash per Bank Statements $ 55,398,498
Description GL Account # Amount
Cash in Bank xx.xxxxxx.11000.xxxx.xxx $ 6,649,094
Cash in Bank - Turbo xx.xxxxxx.11001.xxxx.xxx $ 5,087
Cash in Bank - Payroll xx.xxxxxx.11002.xxxx.xxx $ (10,108) Petty Cash xx.xxxxxx.11100.xxxx.xxx $ 3,445
Investments - LAIF 01.000000.11290.0000.000 $ 35,875,701 Investments - LAIF 22.900000.11292.0000.000 $ 651
PARS Trusts-Pension 01.000000.11297.0000.000 $ 180,300
PARS Trusts-Other Post Employment Benefits (OPEB) 01.000000.11298.0000.000 $ 179,000 Reserve Cash-2014 Wastewater Revenue Refunding 18.940000.11032.0000.000 $ 130,502 Reserve Cash-2017 Wastewater Revenue Refunding Project 18.940000.11033.0000.000 $ 4,106,462 Reserve Cash-2017 Wastewater Revenue Refunding Principal 18.940000.11034.0000.000 $ 257 Reserve Cash-2017 Wastewater Revenue Refunding Interest 18.940000.11034.0000.000 $ 515,429 R Davies Trust - Principal 27.900000.11293.0000.000 $ 2,974,711 R Davies Trust - Interest 27.900000.11296.0000.000 $ 27,891 Cash Reserve - 2016 Lease Payment 40.880000.11026.0000.000 $ 730 City of Pacifica 2021 Project Fund 40.880000.11038.0000.000 $ 3,935,732 Debt Service Reserve Fund - 2004 TAB 91.960000.11019.0000.000 $ 131,196 Cash with Fiscal Agent 91.960000.11020.0000.000 $ 1,669 Total Cash per General Ledger $ 54,707,751
Tri Counties Bank reconciling items: outstanding checks, wire and deposit in transit $ 690,747 Total Reconciled GL Cash $ 55,398,498

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Attachment: Attachment 1 – Treasurer's Report 3-31-23 (5436 : Treasurer's Report for Q3 and Q4) City of Pacifica
Treasurer's Report
June 30, 2023
Portfolio Summary
Par Value
GASB 31 Fair
Market Value Book Value % of Portfolio
Cash
General Account-Checking Account with Tri Counties Bank $ 17,892,131 $ 17,892,131 $ 17,892,131 31.08% Tri Counties CDARS Investment Account 12,500,000 12,500,000 12,500,000 21.71% Turbo Data Account with Tri Counties Bank 1,757 1,757 1,757 0.00% Roy Davies Trust- Principal Account-Ladder Acct (Business) with City National Bank 2,702,561 2,702,561 2,702,561 4.69% Petty Cash - Held by various Departments 3,445 3,445 3,445 0.01% Total Cash $ 33,099,894 $ 33,099,894 $ 33,099,894 57.49% Investments
California Local Agency Investment Fund (LAIF) $ 15,117,572 $ 14,888,216 $ 15,117,572 26.26% Bank of New York Mellon-Fund 91 - Cash & Short Term 232,746 232,746 232,746 0.40% US Bank - Money Market Fund 8,371,766 8,371,766 8,371,766 14.54% PARS Post-Employment Benefit Trust* 748,900 748,900 748,900 1.30% Total Investments $ 24,470,985 $ 24,241,629 $ 24,470,985 42.51% Total Cash and Investments $ 57,570,879 $ 57,341,523 $ 57,570,879 100.00% Date
Yulia Carter, Assistant City Manager
* PARS Trust - Public Agency Retirement Services - invests in Capital Appreciation funds for the City's OPEB trust and Moderate Index funds for Pension trust.

The above investments are consistent with the City's Investment Policy and are allowable under current legislation of the State of California. Investments are selected using safety, liquidity, and yield as the criteria. The City has sufficient cash flow to cover anticipated expenditures through the next six months.

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Attachment: Attachment 2 – Treasurer's Report 6-30-23 (5436 : Treasurer's Report for Q3 and Q4) City of Pacifica
Treasurer's Report
June 30, 2023
Reconciliation to General Ledger
Description Bank Account # Amount
Tri Counties General Checking Account xx0541 $ 17,892,131 Tri Counties CDARS Investment Account xx0424 $ 12,500,000 Tri Counties Turbo Data Account xx9758 $ 1,757
City National Bank Roy Davies Trust-Principal xx5367 $ 2,702,561 Local Agency Investment Fund (LAIF) xx1614/xx1007 $ 15,117,572 Bank of New York Mellon xx0166/xx0167 $ 232,746
US Bank - 2016 Refunding xx5000 $ 283,175
US Bank - 2017 Wastewater Revenue Bond-Project Fund xx2001 $ 4,152,001 US Bank - 2017 Wastewater Revenue Bond-Interest xx2003 $ 858 US Bank - 2019 Taxable Pension Obligation Bond Refunding-Debt Service xx4000 $ 1 US Bank - 2021 Civic Center Bonds xx9000 $ 3,935,732
Public Agency Retirement Services (PARS) - Post Employment Benefit Trust $ 748,900 Petty Cash $ 3,445
Total Cash per Bank Statements $ 57,570,879
Description GL Account # Amount
Cash in Bank xx.xxxxxx.11000.xxxx.xxx $ 29,141,009
Cash in Bank - Turbo xx.xxxxxx.11001.xxxx.xxx $ 1,757
Cash in Bank - Payroll xx.xxxxxx.11002.xxxx.xxx $ (2,810) Petty Cash xx.xxxxxx.11100.xxxx.xxx $ 3,445
Investments - LAIF 01.000000.11290.0000.000 $ 15,117,572 PARS Trusts-Pension 01.000000.11297.0000.000 $ 185,519
PARS Trusts-Other Post Employment Benefits (OPEB) 01.000000.11298.0000.000 $ 563,382 Reserve Cash-2014 Wastewater Revenue Refunding 18.940000.11032.0000.000 $ 94 Reserve Cash-2017 Wastewater Revenue Refunding Project 18.940000.11033.0000.000 $ 4,152,001 Reserve Cash-2017 Wastewater Revenue Refunding Bond 18.940000.11034.0000.000 $ 62 Reserve Cash-2017 Wastewater Revenue Refunding Principal 18.940000.11034.0000.000 $ 260 Reserve Cash-2017 Wastewater Revenue Refunding Interest 18.940000.11034.0000.000 $ 442 City of Pacifica 2021 Project Fund 22.900000.11022.0000.000 $ 3,935,732 R Davies Trust - Principal 27.900000.11293.0000.000 $ 2,702,561 Cash Reserve - 2016 Lease Payment 40.880000.11026.0000.000 $ 283,175 Cash Reserve - 2019 POB Refunding 40.880000.11036.0000.000 $ 1 Debt Service Reserve Fund - 2004 TAB 91.960000.11019.0000.000 $ 129,838 Cash with Fiscal Agent 91.960000.11020.0000.000 $ 102,908 Total Cash per General Ledger $ 56,316,947
Tri Counties Bank reconciling items: outstanding checks, wire and deposit in transit $ 1,253,932 Total Reconciled GL Cash $ 57,570,879

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Attachment: Attachment 2 – Treasurer's Report 6-30-23 (5436 : Treasurer's Report for Q3 and Q4) 1 | P a g e
City of Pacifica
Glossary of Cash and Investment Terms
Agency: Federal agency securities and /or Government-sponsored enterprises.

Annual Comprehensive Financial Report (ACFR): The official annual financial report for the City of Pacifica. It includes a combined set of statements for each individual fund and account group prepared with the accounting requirements established by the Governmental Accounting Standards Board (GASB) and in conformity with Generally Accepted Accounting Principles (GAAP). It also includes supporting schedules necessary to demonstrate compliance with finance-related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section.

Bankers’ Acceptance (BA): A draft or bill or exchange accepted by a bank or trust company.

The accepting institution guarantees payment of the bill, as well as the issuer.

Book Value: The value at which a security or investment is carried on the financial records of its owner. This value may be the original cost of acquisition of the security or original cost adjusted by amortization of a premium or accretion of a discount. The book value may differ from the security’s current market value.

Broker: A broker brings buyers and sellers together for a commission.

California Local Government Debt: Is bonds, notes, warrants, or other evidences of indebtedness of any local agency within California. California local government debt is a permitted investment under the California Government Code. The Government Code does not specify minimum credit ratings for local government debt in which local agencies may invest.

Certificate of Deposit (CD): A time deposit with a specific maturity evidenced by a certificate.

Large-denomination CD’s are typically negotiable.

Collateral: Securities, evidence of deposit of other property which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies.

Coupon: (a) The annual rate of interest that a bond’s issuer promises to pay the bondholder on the bond’s face value. (b) A certificate attached to a bond evidencing interest due on a payment date.

Dealer: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account.

Debenture: A bond secured only by the general credit of the issuer.

Delivery versus Payment: There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an

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Attachment: Attachment 3 – City of Pacifica Glossary of Cash and Investment Terms (5436 : Treasurer's Report for Q3 and Q4) 2 | P a g e
exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities.

Derivatives: (1) Financial instruments whose return profile is linked to, or derived from, the movement of one or more underlying index or security, and may include a leveraging factor, or (2) financial contracts based upon notional amounts whose value is derived from an underlying index or security (interest rates, foreign exchange rates, equities or commodities).

Discount: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount.

Diversification: Dividing investment funds among a variety of securities offering independent returns.

Federal Credit Agencies: Agencies of the Federal government set up to supply credit to various classes of institutions and individuals, e.g., S&L’s, small business firms, students, farmers, farm cooperatives, and exporters.

Federal Deposit Insurance Corporation (FDIC): A federal agency that insures bank deposits, currently up to $250,000 per deposit.

Federal Funds Rate: The rate of interest at which Fed funds are traded. This rate is currently pegged by the Federal Reserve through open-market operations.

Federal Home Loan Banks (FHLB): Government sponsored wholesale banks (currently 12 regional banks) which lend funds and provide correspondent banking services to member commercial banks, thrift institutions, credit unions and insurance companies. The mission of the FHLB is to liquefy the housing related assets of its members who must purchase stock in their district Bank.

Federal National Mortgage Association (FNMA): FNMA, like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder-owned corporation. The corporation’s purchases include a variety of adjustable mortgages and second loans, in addition to fixed-rate mortgages.

FNMA’s securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest.

Federal Open Market Committee (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve and Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money.

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Attachment: Attachment 3 – City of Pacifica Glossary of Cash and Investment Terms (5436 : Treasurer's Report for Q3 and Q4) 3 | P a g e
Federal Reserve System: The central bank of the United States created by Congress and consisting of a seven-member Board of Governors in Washington, D.C., 12 regional banks and about 5,700 commercial banks that are members of the system.

Government National Mortgage Association (GNMA or Ginnie Mae): Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by the FHA, VA or FmHA mortgages. The term “pass-throughs” is often used to describe Ginnie Maes.

Issuer: Any corporation, government unit or financial institution which borrows money through the sale of securities.

Liquidity: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes.

Local Agency Investment Fund (LAIF): A special fund in the State Treasury which local agencies may use to deposit funds for investment. All interest is distributed to those agencies participating on a proportionate share determined by the amounts deposited and the length of time they are deposited. Interest is paid quarterly via direct deposit to the LAIF account. The State keeps an amount for reasonable costs of making the investments, not to exceed one-quarter of one per cent of the earnings.

Local Government Investment Pool (LGIP): The aggregate of all funds from political subdivisions that are pooled together for investment and reinvestment.

Market Value: The price at which a security is trading and could presumably be purchased or sold.

Master Repurchase Agreement: A written contract covering all future transactions between the parties to repurchase – reverse repurchase agreements that establishes each party’s rights in the transactions. A master agreement will often specify, among other things, the right of the buyerlender to liquidate the underlying securities in the event of default by the seller-borrower.

Maturity: The date upon which the principal or stated value of an investment becomes due and payable.

Money Market: The market in which short-term debt instruments (bills, commercial paper, bankers’ acceptances, etc.) are issued and traded.

Mutual Funds: Referred to in the Government Code, Section 53601(l) as “shares of beneficial interest issued by diversified management companies.” The Mutual Fund must be restricted by its by-laws to the same investments as the local agency by the Government Code. These investments are Treasury issues, Federal Agency issues, State of California and City (within California) debt obligations, Bankers Acceptances, Commercial Paper, Certificates of Deposit, Negotiable Certificates of Deposit, Repurchase Agreements, Reverse Repurchase Agreements,

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Attachment: Attachment 3 – City of Pacifica Glossary of Cash and Investment Terms (5436 : Treasurer's Report for Q3 and Q4) 4 | P a g e
and Medium Term Corporate Notes. The quality rating and percentage restrictions in each investment category applicable to the local agency also apply to the Mutual Fund.

Negotiable: Term used to designate a security, the title to which is transferable by delivery.

Offer: The price asked by a seller of securities. (When you are buying securities, you ask for an offer). See Asked and Bid.

Open Market Operations: Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve’s most important and most flexible monetary policy tool.

Par Value: The amount of principal of a security that must be paid at maturity. The par value may also be referred to as the “face amount” of a security.

Portfolio: Collection of securities held by an investor.

Primary Dealer: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers included Securities and Exchange Commission (SEC) – registered securities broker-dealers, banks, and a few unregulated firms.

Principal: Describes the original cost of a security. It represents the amount of capital or money which the investor pays for the investment.

Prudent Person Rule: An investment standard. In some states the law requires that a fiduciary, such as a trustee, may invest money only in a list of securities selected by the custody state – the so-called legal list. In other states the trustee may invest in a security if it is one which would be bought by a prudent person of discretion and intelligence who is seeking a reasonable income and preservation of capital.

Qualified Public Depositories: A financial institution which does not claim exemption from the payment of any sales or compensating use or ad valorem taxes under the laws of this state, which has segregated for the benefit of the commission eligible collateral having a value of not less than its maximum liability and which has been approved by the State to hold public deposits.

Rate of Return: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond the current income return.

Repurchase Agreement (RP or Repo): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security “buyer” in effect lends the “seller” money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. Dealers use RP extensively to finance their positions. Exception: When the Fed is said to be doing RP, it is lending money, that is, increasing bank services.

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Attachment: Attachment 3 – City of Pacifica Glossary of Cash and Investment Terms (5436 : Treasurer's Report for Q3 and Q4) 5 | P a g e
Safekeeping: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank’s vaults for protection.

Secondary Market: A market made for the purchase and sale of outstanding issues following the initial distribution.

Security: An investment instrument, other than an insurance policy or fixed annuity, issued by a corporation, government, or other organization which offers evidence of debt or equity.

Securities & Exchange Commission: Agency created by Congress to protect investors in securities transactions by administering securities legislation.

SEC Rule 15C3-1: See Uniform Net Capital Rule.

Structured Notes: Notes issued by Government Sponsored Enterprises (FHLB, FNMA, SLMA, etc.) and Corporations which have imbedded options (e.g., call features, step-up coupons, floating rate coupons, derivative-based returns) into their debt structure. Their market performance is impacted by the fluctuation of interest rates, the volatility of the imbedded options and shifts in the shape of the yield curve.

Treasury Bills: A non-interest bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year.

Treasury Notes: Medium-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities from two to ten years.

Uniform Net Capital Rule: Securities and Exchange Commission requirement that member firms as well as nonmember broker-dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio.

Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among member of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash.

Yield: The rate of annual income return on an investment, expressed as a percentage. (a) Income Yield is obtained by dividing the current dollar income by the current market price for the security. (b) Net Yield or Yield to Maturity is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond.

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Attachment: Attachment 3 – City of Pacifica Glossary of Cash and Investment Terms (5436 : Treasurer's Report for Q3 and Q4)

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
8/14/2023
1 SUBJECT:

Approve a new Senior Code Enforcement Officer Job Classification RECOMMENDED ACTION:

Adopt a resolution approving a new Senior Code Enforcement Officer Job Classification and authorize the City Manager or his designee to execute a side letter to include and be recognized by the Teamsters Management 350 Unit.

STAFF CONTACT:

Irene Camarena, HR Manager
650-738-7303
[email protected]
Yulia Carter, Assistant City Manager
650-738-7402
[email protected]
BACKGROUND/DISCUSSION:

On June 12, 2023, the City Council adopted the FY2023-24 Operating and Capital Budget that included creation of the Senior Code Enforcement Officer position to increase the staff’s capacity to manage complex code enforcement issues including the short-term-rental (STR) program.

The new Sr. Code Enforcement Officer will provide a higher level of code enforcement expertise and will work on establishing the City’s STR compliance program, improving enforcement and compliance. This position will supervise the Code Enforcement Officer classification and focus significant investigative and enforcement resources on oversight of the expanded operating requirements for individual STRs that exist in the current STR ordinance and future ordinance updates, which is a part the City’s current work plan. Increased code enforcement resources at the Senior Code Enforcement Officer level dedicated to investigating STR complaints and ensuring compliance will improve quality-of-life in neighborhoods across the city.

Chapter 5 Article 4 - Personnel system of the Pacifica Municipal Code, establishes the procedures for the City Manager, as Personnel Officer that require the Council’s approval of any revisions to a position classification plan covering all positions in the City service. Any new or revised classification is established upon adoption by the City Council. After the Council’s approval of a new job classification and salary schedule, the City could proceed with the recruitment.

The new classification title is consistent with the organizational structure in other departments citywide and will fall under the Teamsters Management 350 employees' group. The City completed the meet and confer process with the Teamsters Management 350 collective 7 Packet Pg. 79
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bargaining representative regarding this classification and compensation schedule.

The salary range for the classification was established by applying the City’s methodology of benchmarking against the 12 previously negotiated and agreed upon comparison agencies in San Mateo County, adjusted by the internal alignment to the City’s Compensation Plan, and included a 2% contractual cost of living increase that went into effect on July 1, 2023, as listed in the table below.

The Council has already approved the addition of this class to the City’s position control as part of the FY2023-24 Budget, and the action tonight is simply establishing the position’s job classification in order to start the recruitment.

FISCAL IMPACT:

There is no additional fiscal impact related to the approval of the Senior Code Enforcement Officer Classification, as addition of this position has been already included in the Adopted FY 2023-24 Budget. The actual fiscal impact will be dependent on the future employee’s placement within the positions’ salary range.

ORIGINATED BY:

Human Resources
ATTACHMENT LIST:

EXHIBIT A: Senior Code Enforcement Officer Job Classification (PDF) 7 Packet Pg. 80
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RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA

AUTHORIZING TO APPROVE A SENIOR CODE ENFORCEMENT OFFICER JOB

CLASSIFICATION AND AUTHORIZE THE CITY MANAGER TO EXECUTE A SIDE LETTER TO BE RECOGNIZED BY THE TEAMSTER’S MANAGEMENT 350 UNIT
WHEREAS, Chapter 5, Article 4 of the Pacifica Municipal Code establishes a civil service personnel system and procedures for the administration of personnel matters; and WHEREAS, said Chapter requires that the City Manager, as Personnel Officer, prepare and recommend to the City Council a position classification plan, class specifications, and revisions thereto; and
WHEREAS, said Chapter requires that personnel rules and policies be adopted by resolution of the City Council; and
WHEREAS, adding new Senior Code Enforcement Job Classification will improve the service level delivery provided by the Planning Department; and the new classification is consistent with the organizational structure in other departments; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pacifica, California, that the new proposed job classifications are hereby approved, and the City Manager or his designee is authorized to execute a side letter to include this classification and the salary schedule to be recognized by the Teamsters Management 350 Unit. • • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on August 14, 2023, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_________________________________
Tygarjas Twyrls Bigstyck, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 7 Packet Pg. 81

EXHIBIT A

SENIOR CODE ENFORCEMENT OFFICER
This class specification should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this job. Incumbents may be requested to perform jobrelated responsibilities and tasks other than those stated in this specification.

DEFINITION
Under general direction, assigns and supervises code enforcement activities; participates in the work of technical staff engaged in the enforcement of various State and City codes and ordinances; and performs related duties as required.

DISTINGUISHING CHARACTERISTICS
This is the supervisory level in the Code Enforcement Officer series. The incumbent is responsible for the day-to-day supervision of division staff engaged in the enforcement of State and City codes and ordinances related to use, maintenance and safety of land and structures.

Methods of performing assigned responsibilities are largely at the discretion of the incumbent within the framework of Planning Department policy, rules and regulations. Particularly sensitive matters are referred to and decided by the Planning Director. This class is distinguished from the next lower classification of Code Enforcement Officer by its responsibility for assignment and supervision of the activities of the Code Enforcement Division. The position in this class is required to be fully trained in all procedures and policies related to the code enforcement program.

SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Planning Director or designee. Exercises direct supervision over Code Enforcement Officer and other assigned staff.

EXAMPLES OF ESSENTIAL DUTIES
Duties may include, but are not limited to the following:
• Plan, schedule, assign work and evaluate the performance of those engaged in code enforcement for commercial, industrial and residential property, to ensure compliance with codes, regulations and ordinances.
• Participate in the selection of full-time and temporary employees. Supervise staff in junior classifications.
• Recommend disciplinary actions.
• Develop and implement ongoing staff training program. • Supervise and participate in the continuous improvement of administrative processes. • Review, monitor and provide technical expertise, code interpretation assistance, advice on enforcement strategies on more complex incidents, and administrative matters.

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Attachment: EXHIBIT A: Senior Code Enforcement Officer Job Classification (5440 : Approve a new Senior Code Enforcement Officer Job

EXHIBIT A
• Assist staff and other departments with the interpretation and application of applicable ordinances.
• Respond in person or by letter to inquiries regarding complaints and investigations, either verbally or with the use of a personal computer.
• Explain to superiors and to elected officials the status of, or issues involved in, complaints or investigations.
• Participate in the investigation, preparation and presentation in cases for legal action. • Supervise the scheduling of and preparation for administrative appeal hearings. • Participate in hearing and court activities related to case prosecution. • Consult with staff in other departments to resolve interdepartmental conflicts or concerns.

Coordinate enforcement efforts with other City departments and outside agencies. • Provide information and serve as liaison to representatives from state, federal and other local agencies.
• May represent the department in technical organizations and committees. • Meet with representatives of the community to explain functions, policies and operations and to mediate/resolve conflicts and/or respond to questions, clarify policies and regulations. • Prepare agenda reports and make presentations to City Council and community groups.

Participate in the development and implementation of the division budget. • Prepare periodic reports on code enforcement activities and case statuses. • Review policies, correspondence, regulations, reports and legislation and recommends and/or participates in operational changes.
• Conduct or direct the conduct of special projects.
• Develop and implement procedures to maintain the safety of code enforcement personnel during the conduct of their duties.

QUALIFICATIONS
Knowledge and Abilities:

Considerable knowledge of:
• Principles and practices of code enforcement; Investigation techniques and practices; • Evidence collection and preservation;
• Principles of land use planning;
• Public speaking techniques;
• Property owner rights, property descriptions, assessor's map systems; • Goals and functions of code enforcement;
• Techniques and methodologies used in making and resolving difficult public contacts with individuals from diverse socioeconomic and cultural backgrounds; • Research practices and techniques;
• Technical report writing, written and verbal English grammar, spelling and construction, and photography.
• Principles and practices of conflict resolution and de-escalation.

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Attachment: EXHIBIT A: Senior Code Enforcement Officer Job Classification (5440 : Approve a new Senior Code Enforcement Officer Job

EXHIBIT A
General Knowledge of:
• State health and safety code;
• International Property Maintenance Code,
• Principles and practices of office administration and supervision; • Techniques of training and evaluation;
• Project and workload planning;
• Court room procedures;
• Principles of budget preparation in the public sector; • Practices and methodologies of contract administration.

Ability to:
• Plan, organize and manage staff engaged in the performance of complex, technical work; • Develop and implement goals and objectives;
• Evaluate and determine levels of achievement and performance; • Learn, interpret, apply and explain applicable codes (including the California Building Standards Codes), regulations and policies;
• Identify and analyze administrative problems and implement operational changes; • Develop and maintain cooperative working relationships with staff and customers; Determine and implement the appropriate course of action in stressful situations; • Manage meetings effectively;
• Learn and apply City procedures, interviewing, investigative and safety techniques and practices;
• Accurately research property ownership and status;
• Work independently;
• Analyze and evaluate observations and information in relationship to applicable codes and regulations;
• Communicate effectively both verbally and in writing with individuals from a variety of socioeconomic and cultural backgrounds;
• Use a personal computer in the composing and editing of written management and technical reports; prepare and make small group and public presentations.

Experience and Training Guidelines
Any combination of education and experience that has provided the knowledge and abilities necessary to satisfactory job performance would be qualifying. A typical way to obtain the require knowledge and abilities would be: two (2) years of undergraduate course work from an accredited college or university and three (3) years of progressively responsible code enforcement experience, plus demonstrated extensive experience in a leadership role, such as program development and/or management.

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Attachment: EXHIBIT A: Senior Code Enforcement Officer Job Classification (5440 : Approve a new Senior Code Enforcement Officer Job

EXHIBIT A
License or Certificate
• Ability to obtain a valid Class C California Driver's License by date of hire is required.

Valid required license shall be maintained.
• Certified Code Enforcement Officer with California Association of Code Enforcement Officers (CACEO) within one year of hire.
• Successful Completion of a POST Penal Code 832 class required within one year of hire. • International Code Council (ICC) Certification Property Maintenance and Housing Inspector highly desirable.
• ICC Residential Building Inspector Certification highly desirable.

Work Environment:

Works indoors, works outdoors, driving required, use of computer, camera, iPad or other mobile devices, works around others, works alone. The work environment may include exposure to cold, heat, outdoors, electrical hazards, vibration, chemicals, dust, toxic waste and mechanical hazards, and slippery or uneven walking surfaces.

Physical Requirements:

Essential duties require the following physical abilities: ability to sit, stand, walk, kneel, crouch, squat, stoop, reach, crawl, twist and climb.

Status: Exempt
New Classification: July 10, 2023
Bargaining Unit: Teamsters Local 350 Managers
Compensation: FY2023-24 $ 99,806 - $121,057
FY2024-25 $101,802 - $123, 478

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Attachment: EXHIBIT A: Senior Code Enforcement Officer Job Classification (5440 : Approve a new Senior Code Enforcement Officer Job

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
8/14/2023
1 SUBJECT:

Rescinding Resolution No. 30-2019 and Approving Resolutions to Appoint Directors to the Municipal Pooling Authority (MPA), and the Pooled Liability Assurance Network Joint Powers Authority (PLAN JPA) to Represent the City of Pacifica
RECOMMENDED ACTION:

Adopt the attached resolutions of the City Council of the City of Pacifica to:

1. Rescind Resolution No. 30-2019 and Appoint Directors to Municipal Pooling Authority of Northern California (MPA) to represent the City of Pacifica, and

2. Appoint Directors to the Pooled Liability Assurance Network Joint Powers Authority (PLAN JPA) to represent the City of Pacifica.

STAFF CONTACT:

Mario Xuereb, Financial Analyst II
(650) 738-7391
[email protected]
BACKGROUND/DISCUSSION:

The City of Pacifica Risk Management program protects City assets, provides adequate insurance coverage and claims management services, promotes and implements safety policies and best practices to mitigate the City’s risk exposures. The program includes two components: General Liability and Workers compensation.

1. PLAN JPA - General Liability
The City is a member of the Pooled Liability Assurance Network Joint Powers Authority (PLAN JPA), which provides the City with general liability, auto and property insurance through participation in a self-funded insurance pool serving public agencies. The PLAN JPA consists of twenty-eight-member Bay Area municipal agencies and is currently administered by Sedgwick staff governed by a Board of Directors, consisting of representative from each member agency. As a member the City receives General Liability coverage for $5 million with an SIR (Self Insured Retention) of $50,000 on liability claims.

The governing documents of the Pooled Liability Assurance Network Joint Powers Authority require the governing body of each member city to appoint one Board member and one alternate Board member to the Board of Directors of the City.

Previously, the City of Pacifica’s designated representative has been the City Manager and Assistant City Manager. The Pacifica’s Assistant City Manager is currently serving on the PLAN JPA’s Executive and Risk Management Committees and together with the Burlingame’s Board member represents the PLAN on the Board of Directors for California Affiliated Risk Management Authorities (CARMA) excess liability pool (coverage over $5 million) consisting 8 Packet Pg. 86
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of six member JPAs with over 160 underlying public agency members. To allow for continuing effective representation and to avoid any potential scheduling conflicts, the City Manager recommends that the City Council revise the PLAN JPA Board appointees as follows:

Title Designation
Assistant City Manager Director (no change)
Financial Analyst Voting Alternate Director (replacing the City Manager) To make the recommended changes, City Council must adopt a resolution that states the new designations (attached).

2. MPA - Workers Compensation
The Municipal Pooling Authority of Northern California provides the City with worker's compensation insurance coverage through participation in a self-funded insurance pool serving 20 public agencies.

The operations of the Municipal Pooling Authority of Northern California programs are governed by a Board of Directors consisting of one representative from each member agency.

The governing documents of the Municipal Pooling Authority of Northern California require the City Council of each member city to appoint one Board member and one alternate Board member to the Board of Directors representing the City.

Previously, the City of Pacifica’s designated representative are the Assistant City Manager and Human Resources Manager, per Resolution No. 30-2019 (Attachment A). In order to effectively manage the staff’s capacity and to allow for continuing representation without scheduling conflicts the City Manager recommends that the City Council revise the Board appointments as follows:

Title Designation
Human Resources Manager Director (no change)
Human Resources Analyst Voting Alternate Director (replacing the Assistant City Manager) To make the recommended changes, City Council must adopt a resolution that states the new designations (attached).

Participation on the Board of Directors for either insurance pool has been carried out by City Staff as part of regular duties and does not result in any remuneration to the employee.

FISCAL IMPACT:

There is no fiscal impact associated with adoption of this resolution.

ORIGINATED BY:

Finance Department
ATTACHMENT LIST:
8 Packet Pg. 87
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Attachment A: Resolution No. 30-2019 Designating a Board Member and an Alternative Board Member - MPA (PDF)
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RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA RESCINDING RESOLUTION NO. 30-2019 AND APPOINTING DIRECTORS TO MUNICIPAL POOLING

AUTHORITY OF NORTHERN CALIFORNIA ON BEHALF OF THE CITY OF PACIFICA WHEREAS, the City of Pacifica is a member of the Municipal Pooling Authority of Northern California; and
WHEREAS, Municipal Pooling Authority of Northern California provides the City with workers compensation insurance; and
WHEREAS, Municipal Pooling Authority of Northern California is a self-funded insurance pool serving public agencies; and
WHEREAS, the operations of these programs are governed by a Board of Directors consisting of one representative from each member agency; and WHEREAS, the governing documents of the Municipal Pooling Authority of Northern California require the City Council of each member city to appoint one Board member and to appoint one alternative Board member to the Board of Directors of the Authority; and WHEREAS, since August 12, 2019, the City of Pacifica's designated representatives have been the Assistant City Manager and Human Resources Manager; and WHEREAS, participation on the Board of Directors has been carried out by City Staff as part of its regular duties and does not result in any remuneration to the employee; NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Pacifica rescinds Resolution No. 30-2019.

BE IT FURTHER RESOLVED, that the City Council of the City of Pacifica does hereby designate the following individuals as appointees to the Municipal Pooling Authority of Northern California Board of Directors:

Title Designation
Human Resources Manager Director
Human Resources Analyst Voting Alternate Director
BE IT FURTHER RESOLVED that these appointments shall be in accordance with Municipal Pooling Authority of Northern California Corporation Bylaws and the Memorandum of Coverage.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on August 14, 2023, by the following vote:
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AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

CITY OF PACIFICA
_________________________________
Tygarjas Twyrls Bigstyck, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 8 Packet Pg. 90
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RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPOINTING

DIRECTORS TO THE POOLED LIABILITY ASSURANCE NETWORK JOINT POWERS

AUTHORITY (PLAN JPA)
__________________________________________________________________ WHEREAS, the City of Pacifica has been a member of ABAG Pooled Liability Assurance Network Corporation; and
WHEREAS, ABAG PLAN Corporation has been replaced by the Pooled Liability Assurance Network Joint Powers Authority (PLAN JPA), effective July 1, 2018; and WHEREAS, PLAN JPA is a self-funded insurance pool serving public agencies; and WHEREAS, the operations of these programs are governed by a Board of Directors consisting of one representative from each member agency; and WHEREAS, participation on the Board of Directors is carried out by City of Pacifica staff as part of its regular duties and does not result in any remuneration to the employee; NOW, THEREFORE, BE IT RESOLVED that the City of Pacifica Council hereby designate the following positions as appointees to the PLAN JPA Board of Directors, effective August, 14, 2023:

Title Designation
Assistant City Manager Director
Financial Analyst Director Alternate
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on August 14, 2023, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

CITY OF PACIFICA
_________________________________
Tygarjas Twyrls Bigstyck, Mayor
ATTEST: APPROVED AS TO FORM:
8 Packet Pg. 91
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August 14, 2023
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 8 Packet Pg. 92

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Attachment: Attachment A: Resolution No. 30-2019 Designating a Board Member and an Alternative Board Member - MPA (5435 : Resolution -

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Attachment: Attachment A: Resolution No. 30-2019 Designating a Board Member and an Alternative Board Member - MPA (5435 : Resolution -

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
8/14/2023
1 SUBJECT:

Memorandum of Understanding with Teamsters Local 856 Wastewater Treatment Plant (WWTP) and City of Pacifica for the period of July 1, 2023 through June 30, 2025.

RECOMMENDED ACTION:

Adopt the resolution approving the Memorandum of Understanding between the City of Pacifica and (WWTP) Teamsters Union Local 856; for the period of July 1, 2023, through June 30, 2025, including the revised salary schedule.

STAFF CONTACT:

Yulia Carter, Assistant City Manager
(650)738-7301
[email protected]
Irene Camarena, Human Resources Manager
(650)738-7303
[email protected]
BACKGROUND:

The current Memoranda of Understanding with (WWTP) Teamsters Union Local 856 group within the City expired on June 30, 2023.

The (WWTP) Teamsters Union Local 856, and representatives of the the City of Pacifica (City) have met and conferred in good faith regarding wages, hours, and other terms and conditions of employment for represented employees. In accordance with the Meyers-Milias-Brown Act WWTP and the City reached terms for a successor agreement following the prior Memorandum of Understanding (MOU), which expired on June 30, 2023.

The specific terms are reflected in the attached Tentative Agreement (TA) MOU (Exhibit A).

On July 10, 2023, City Council approved new agreements with seven out of eight labor groups, leaving the WWTP Teamsters Union Local 856 the only remaining labor group within the City that had not completed contract negotiations. Although a tentative agreement was reached on the same timeline with the other labor units, the membership of WWTP Teamsters 856 had voted it down three times. The City’s negotiations team continued labor meetings with this group into the new fiscal year.

The City and the (WWTP) Teamsters Union Labor 856 labor group completed negotiations on August 7, 2023, and WWTP Teamsters Union Labor 856 voted and ratified on August 8, 2023.

All salary and equity adjustment will be effective on the first full pay period following City Council approval.

The negotiating team has prepared for Council the full, red-lined Memorandum of 9 Packet Pg. 95
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Understandings (MOU) tonight with the salaries, benefits, and other terms and conditions of employment already incorporated (see Attached Tentative Agreement and MOU). After Council approval, staff will have some additional minor technical changes and clean-up work including ensuring the correction of any remaining typos, fixing the table of contents, and finalizing the documents for signature and eventually posting online. Staff will ensure that final MOU comport with the Tentative Agreement and is fully executed and posted online.

DISCUSSION
The City Council made a commitment to start addressing the City’s organizational challenges as part of their recently adopted Strategic Plan, specifically, strategic goal #1 to Enhance Organizational and Fiscal Stability. The Council authorized the City's management team to negotiate labor agreements that include the citywide targeted equity adjustments to those classifications that are significantly (more than 5%) below market, in addition to regular cost-ofliving adjustments (COLA) to all classifications.

The structured equity adjustments were presented as a Citywide long-term framework approach to this labor group to eventually bring all WWTP classifications to market per the previously developed compensation philosophy. The structured equity adjustments are based on how far below market compensation for a specific classification falls according to the Citywide Total Compensation Survey conducted by an independent classification and compensation consulting firm. The structured equity adjustments range from 1%-4% each year of the contract, as illustrated in the table below:

With Pacifica's perennial low staffing levels and below-market employee compensation compared to cities in our region, and limited revenue sources to fund critical infrastructure and other capital projects, this unprecedented package represents a strong commitment by the City Council to maintain the high level of municipal services by supporting this extraordinary investment in City staff to address the ongoing recruitment and retention challenges while maintaining long-term financial sustainability.

The negotiating team stayed consistent with the framework that was applied to all other bargaining groups as approved on July 10, 2023. The new MOU provides for a two percent 2% annual COLA wage increase, plus structured equity adjustments in each contract year consistent with the citywide framework. The group voted to exchange the City paid contributions to 457 plan of up to 2% (offered to all other groups) with a 1% increase to certification pay for certain employees, which sunsets at the end of the MOU.

In addition to these economic terms, the new agreement includes some non-economic updates and clarified language related to several citywide provisions, including bereavement, 9 Packet Pg. 96
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grievances, etc.

The attached Tentative Agreement MOU (EXHIBIT A) highlights the additional changes specific to this bargaining unit.

The individual resolution authorizing the execution of the Memorandum of Understanding with members of this Bargaining Unit is also attached in the agenda packet as Attachment 1.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:

The recommended action is consistent with the following Council goal: "Enhance organizational and fiscal stability" includes strategies to improve staff retention, recruitment, mental health, and wellness resources and increase staffing for rising workloads.

FISCAL IMPACT:

The FY 2023-24 fiscal impact associated with these agreements is estimated to be approximately $95,000 increase in the Wastewater Fund. The second year of the contract will result in an additional incremental increase of approximately $81,000 in the Wastewater Fund.

The actual cost will vary depending on eligibility for the grade level certification cost of the employees. The budget increases related to new labor agreement will be incorporated in the FY 2023-24 Budget at the mid-year budget review.

ORIGINATED BY:

Human Resources
ATTACHMENT LIST:

EXHIBIT A - Signed TA - WWTP Teamsters Local Union 856 (PDF) ATTACHMENT 1-MOU WWTP Teamsters 856 Redlined for Council Ratification (PDF) 9 Packet Pg. 97
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RESOLUTION NO. ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPROVING THE

MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PACIFICA AND TEAMSTERS LOCAL 856 WASTEWATER TREATMENT PLANT FOR THE PERIOD OF JULY 1, 2023, THROUGH JUNE 30, 2025
__________________________________________________________________ WHEREAS, a Memorandum of Understanding has been negotiated in good faith in accordance with the Meyers-Milias-Brown Act (“MMBA”) and agreed to by the Teamsters Local 856 Wastewater Treatment Plant bargaining unit has ratified the Memorandum of Understanding; and
WHEREAS, said Memorandum of Understanding, as ratified by Teamsters Local 856 Wastewater Treatment Plant and as approved by the City Attorney, is attached hereto along with revised salary schedules for the Teamsters Local 856 Wastewater Treatment Plant; and WHEREAS, said cost of living increases and equity adjustments will be effective on the first full pay period following Council approval; and
WHEREAS, said Memorandum of Understanding has been approved by the City Council at its meeting held on August 14, 2023, and authorization given for the City Manager to execute said agreement;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pacifica that certain wages, salaries, fringe benefits, and working conditions as described in said Memorandum of Understanding with members of the Teamsters Local 856 Wastewater Treatment Plant, copy attached (Attachment 1), are hereby authorized for the period of July 1, 2023, through June 30, 2025; and
BE IT FURTHER RESOLVED, that in accordance with California Government Code 570.5(a), the salary schedules listed under Appendix A-1 and A-2 of the Memorandum of Understanding are approved and adopted.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on August 14, 2023, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_________________________________
9 Packet Pg. 98
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Tygarjas Twyrls Bigstyck, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 9 Packet Pg. 99

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Packet Pg. 107 Attachment: ATTACHMENT 1-MOU WWTP Teamsters 856 Redlined for Council Ratification (5441 : MOU Teamsters Local 856 WWTP)

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CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
8/14/2023
1 SUBJECT:

Notice of Completion for the Anza Storm Water Pump Station – New Gas Service Line RECOMMENDED ACTION:

Adopt a Resolution of the City Council of the City of Pacifica accepting completion and directing the City Manager to file Notice of Completion for the Anza Storm Water Pump Station - New Gas Service Line (C036) and authorize the City Manager to release the retention funds to the contractor.

STAFF CONTACT:

Nelson Schlater, P.E., Engineering Manager - Wastewater (650) 738-3767
[email protected]
Lisa Petersen, P.E., DPW Director
(650) 738-3770
[email protected]
BACKGROUND/DISCUSSION:

The Anza Pump Station is a stormwater pump station located just off Linda Mar Beach, west of Cabrillo Highway between Crespi Drive and Linda Mar Boulevard. On March 16, 2020, a fire occurred at the Anza Pump Station causing catastrophic damage. During the fire investigation, the pumps, engines, shafts, and other mechanisms of the pumping system were inspected. The inspection found that the fire resulted in damage to the pump station’s mechanical, electrical, gas meter and appurtenances, control systems, and building roof. Although most of the pumping system (that consists of three pumps and engines plus associated equipment) was damaged by the fire and will need to be replaced, it was determined that one pump, built in the 1940’s, could be temporarily repaired and run with a rental engine from Herc Rentals and this has allowed the Anza Pump Station to function during storm events. The Herc rental engine is diesel, given that the gas meter and appurtenances were damaged and will need to be replaced. The existing damage to the pump station prohibits proper normal operation and necessary redundancy, which could cause flooding and threaten the safety of persons, property, and critical public infrastructure.

The original gas engines used to drive the stormwater pumps required an inlet gas pressure of 5 pounds per square inch (psi). Natural gas was supplied to the Anza Pump Station via a 1-inch gas service line which connects to the Pacific Gas and Electric (PG&E) gas main, located in the west lane of the Pacific Highway. Current gas engine technology requires an inlet gas pressure of 15 psi. The City discussed this requirement with PG&E gas engineers. PG&E determined that the existing gas main was not capable of delivering the required gas flow rate at 15 psi.

Furthermore, PG&E determined that a new 2-inch gas service line was required to service Anza Pump Station’s new gas engines. PG&E was engaged to develop improvement plans and a materials list. The City packaged PG&E documents together with other supporting specifications 10 Packet Pg. 181
Pacifica City Council 2
August 14, 2023
that culminated in a set of bid documents.

On August 15, 2022 the project was advertised with bid opening conducted on September 14, 2022. On September 26, 2022, City Council authorized the City Manager to award and execute a construction agreement not to exceed $222,120, including a 20% contingency for the Anza Storm Water Pump Station - New Gas Service Line (C036) to Casey Construction Inc., who was the lowest responsive, responsible bidder for the project with a bid of $185,100. On October 21, 2022 the City entered into an agreement with Casey Construction Inc. to complete the project for a construction contract amount of $185,100. The final contract construction cost for the project was $188,635.74 which included one change order in a total amount of $3,535.74. The one change order approved by the City addressed the Contractor mobilizing to the site to support PG&E work but PG&E cancelled their work that day due to inclement weather after the Contractor had mobilized, hence the Contractor had to re-mobilize at a later date.

As the project is now complete and staff is satisfied with the contractor’s work on the project, it is appropriate to record the formal Notice of Completion with the San Mateo County Recorder's Office. This recorded document is the legal notice that the City considers the project complete and that we intend to pay the contractor for the full and complete contract price. This also puts all subcontractors and suppliers on notice that if they have any claims for payment from the contractor, they have 30 days to file claims for payment against the City. This provision of contract law protects subcontractors from contractors who may not pay them properly. It also protects the City from claims regarding any nonpayment on the behalf of the contractor. The City withheld 5% of the contract amount, $9,431.79, as retention to make sure that all subcontractors and suppliers have been paid. The City will release the retention if no claims are received.

The City Manager is recommending the adoption of the attached resolution accepting completion of the project and the filing of the Notice of Completion (Attachment “A”) with the San Mateo County Recorder's Office.

ALTERNATIVE ACTION:

Council may choose not to adopt the resolution accepting completion of the project, but as the work has been satisfactorily completed, the contractor may file a claim against the City for nonpayment of retention if there are no claims.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:

Adoption of the resolution accepting completion of the project is consistent with the following Council adopted Goals:
• Stewardship of City Infrastructure and Maintaining a Safe Community: This construction project will help facilitate return of the Anza Pump Station to its pre-fire capacity, conveying storm water flows to the ocean to mitigate potential impacts of flooding including threatening the safety of residents and damaging private property or critical public infrastructure.
10 Packet Pg. 182
Pacifica City Council 3
August 14, 2023
FISCAL IMPACT:

There is no fiscal impact associated with the filing of the Notice of Completion. Project funding will be submitted for reimbursement to the City’s insurance carrier, PLAN JPA. The final total construction cost amounted to $188,635.74, which is within Council’s approved project budget of $222,120.00.

Total Project Source and Use of Funds
Wastewater Enterprise Capital Fund 34 (to be reimbursed by insurance) $ 222,120.00 Total Source of Funds $ 222,120.00
Actual Construction Cost $ (188,635.74)
Total Use of Funds $ (188,635.74)
Estimated Project End Balance $ 33,484.26
ORIGINATED BY:

Public Works - Wastewater Division
ATTACHMENT LIST:

Attachment A: Anza Pump Station Gas Line NOTICE OF COMPLETION (PDF) 10 Packet Pg. 183
Pacifica City Council 4
August 14, 2023
RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA

ACCEPTING COMPLETION AND DIRECTING THE CITY MANAGER TO FILE NOTICE OF COMPLETION FOR THE ANZA STORM WATER PUMP STATION – NEW GAS SERVICE LINE (C036)
_____________________________________________________________________ RESOLVED by the City Council of the City of Pacifica, California, that WHEREAS, the City Engineer of the said City has filed with the City Clerk of said City, his Certificate as to the completion of all of the work provided to be done under and pursuant to the contract between said City and Casey Construction Inc on October 21, 2022, and WHEREAS, it appears to the satisfaction of this Council that said work under said contract has been fully completed as provided in said contract and the plans and specifications therein referred to,
NOW, THEREFORE, it is ordered as follows:

1. That acceptance of completion of said work be, and it is hereby, made and ordered.

2. That the City Manager is directed to file for record with the County Recorder of the County of San Mateo, Notice of Completion thereof, pursuant to Section 3093 of the Civil Code of the State of California
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 14th day of August 2023, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_________________________________
Tygarjas Twyrls Bigstyck, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 10 Packet Pg. 184

NOTICE OF COMPLETION

CITY OF PACIFICA

FOR THE NORTH PACIFICA PEDESTRIAN IMPROVEMENT PROJECT
NOTICE IS HEREBY GIVEN, pursuant to Section 3093 of the Civil Code of the State of California, by Roland Yip, City Engineer of the City of Pacifica, California, that the contract awarded to Casey Construction Inc. on September 26, 2022, has been completed in accordance with the plans and specifications for said work filed with the City Clerk, and approved by the City Council of said City.

That said work and improvements were actually completed on the 29th day of May 2023 and that acceptance of completion of said work was ordered by the City Council of said City, adopted on the 14th day of August 2023, and that the name of the surety on the contractor's bond for labor and materials on said project is Harco National Insurance Company.

That said work consists, generally of new 2-inch natural gas service line, gas line trenching, and bellhole pit for PG&E tie in to existing gas main, and other miscellaneous work.

Name and address of Owner: City of Pacifica
540 Crespi Drive
Pacifica, California 94044

Roland Yip, P.E.

City Engineer

VERIFICATION
The undersigned states that he is the City Engineer of the City of Pacifica and that he makes this verification on behalf of said entity; that he has read the foregoing, and knows the contents thereof, and that the facts stated therein are true.

Roland Yip, P.E.

City Engineer
Executed at Pacifica, California, on August 14, 2023.

10.a
Packet Pg. 185 Attachment: Attachment A: Anza Pump Station Gas Line NOTICE OF COMPLETION (5426 : Resolution - NOC Anza Storm Water Pump Station –

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
8/14/2023
1 SUBJECT:

Resolution Approving the Renewal of General Lease Agreement No. 8438 between the City of Pacifica and the California State Lands Commission for Lease of State Sovereign Lands for the existing rock revetment adjacent to the 500 Block of Esplanade Avenue RECOMMENDED ACTION:

Adopt the Resolution entitled “A Resolution of the City Council of the City of Pacifica Approving the Renewal of General Lease Agreement No. 8438 between the City of Pacifica and the California State Lands Commission for Lease of State Sovereign Lands for the existing rock revetment adjacent to the 500 Block of Esplanade Avenue and authorize the City Manager to execute all documents.”
STAFF CONTACT:

Raymund Donguines, P.E. Senior Civil Engineer
(650) 738-3768
[email protected]
Roland Yip, P.E., DPW Deputy Director
(650) 738-3771
[email protected]
Lisa Petersen, P.E., DPW Director
(650) 738-3770
[email protected]
BACKGROUND/DISCUSSION:

During the Federally Declared Disaster of 1998, the City of Pacifica installed rock revetment along the beach adjacent to the 500 block of Esplanade. The purpose of the rock revetment is to protect the roadway and utilities along Esplanade from eroding into the ocean. Portions of said rock revetment are within the jurisdiction of the State Lands Commission (SLC) and SLC requires a General Lease - Public Agency Lease Agreement for the City to keep and maintain the rock revetment at its current location.

On December 16, 2002, the City entered into a 10 year General Lease - Public Agency Use Agreement with SLC for the rock revetment. The authorization was for a period of 10 years and expired November 30, 2012.

On December 12, 2012, the City renewed the 10 year General Lease - Public Agency Use Agreement with SLC for the rock revetment. The authorization was for a period of 10 years and has now expired. The City has to renew its General Lease Agreement with SLC to keep and maintain the rock revetment at its current location.

Attached is the General Lease Agreement No. 8438 between the City of Pacifica and the 11 Packet Pg. 186
Pacifica City Council 2
August 14, 2023
California State Lands Commission to renew the authorization for another 10 years commencing on December 1, 2022. City Manager recommends approval of General Lease No. 8438.

ALTERNATIVE ACTION:

Alternative Action would be to not adopt the resolution which would cancel the lease and possibly require the City to remove the existing rock revetment. Staff does not support this alternative action.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
· Stewardship of City Infrastructure: includes repairing/replacing outdated city facilities such as city hall, the libraries, fire stations, etc., improving streets, and responding to impacts of sea level rise.

Adopting the resolution will allow the City to keep the existing rock revetment and protect the roadway and utilities along Esplanade.

FISCAL IMPACT:
$140.00 per year; with an annual Consumer Price Index adjustment.

ORIGINATED BY:

Public Works
ATTACHMENT LIST:

General Lease Agreement No. 8438 between the City of Pacifica and the California State Lands Commission (PDF)
11 Packet Pg. 187
Pacifica City Council 3
August 14, 2023
RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPROVING THE RENEWAL OF GENERAL LEASE AGREEMENT NO. 8438 BETWEEN THE CITY OF

PACIFICA AND THE CALIFORNIA STATE LANDS COMMISSION FOR LEASE OF STATE SOVEREIGN LANDS FOR THE EXISTING ROCK REVETMENT ADJACENT TO THE 500

BLOCK OF ESPLANADE AVENUE AND AUTHORIZE THE CITY MANAGER TO

EXECUTE ALL DOCUMENTS
WHEREAS, the purpose of the rock revetment is to protect the roadway and utilities along Esplanade Avenue from eroding into the ocean. Portions of the said rock revetment are within the jurisdiction of the State Lands Commission (SLC) and SLC requires a General Lease – Public Agency Lease Agreement for the City to keep and maintain of the rock revetment at its current location adjacent to Assessor’s Parcel Numbers 009-161-150, 009- 131-010 and 009-131-030 at 528 through 572 Esplanade Avenue as described in the Agreement; and
WHEREAS, on December 16, 2002, and the City entered into a 10 year General Lease – Public Agency Use Agreement with SLC for the rock revetment; and WHEREAS, on December 12, 2012, the City renewed the 10 year General Lease – Public Agency Use Agreement with SLC for the rock revetment. The authorization was for a period of 10 years and has now expired.

NOW, THEREFORE BE IT RESOLVED that the City Council as Governing Board of the City of Pacifica authorizes the City Manager to execute the 10-year General Lease – Public Agency Use Agreement No. 8438 for the Governing Board between the City of Pacifica and the California State Lands Commission.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 14th day of August, 2023, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

Tygarjas Twyrls Bigstyck, Mayor
ATTEST: APPROVED AS TO FORM:

Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 11 Packet Pg. 188

RECORDED AT THE REQUEST OF
AND WHEN RECORDED MAIL TO:

STATE OF CALIFORNIA
California State Lands Commission
Attn: Land Management Division
100 Howe Avenue, Suite 100-South
Sacramento, CA 95825-8202

STATE OF CALIFORNIA

OFFICIAL BUSINESS
Document entitled to free recordation
pursuant to Government Code Section
27383

SPACE ABOVE THIS LINE FOR RECORDER'S USE
A.P.N.: 009-161-150,
009-131-010,
009-131-030
County: San Mateo
LEASE NO. 8438
This Lease consists of this summary and the following attached and incorporated parts:

Section 1 Basic Provisions
Section 2 Special Provisions Amending or Supplementing Section 1 or 3 Section 3 General Provisions
Exhibit A Land Description
Exhibit B Site and Location Map
SECTION 1: BASIC PROVISIONS
THE STATE OF CALIFORNIA, hereinafter referred to as Lessor acting by and through the CALIFORNIA STATE LANDS COMMISSION (100 Howe Avenue, Suite 100-South, Sacramento, California 95825-8202), pursuant to Division 6 of the Public Resources Code and Title 2, Division 3 of the California Code of Regulations, and for consideration specified in this Lease, does hereby lease, demise, and let to CITY OF PACIFICA, hereinafter referred to as Lessee, those certain lands described in Exhibit A hereinafter referred to as Lease Premises, subject to the reservations, terms, covenants, and conditions of this Lease.

11.a
Packet Pg. 189 Attachment: General Lease Agreement No. 8438 between the City of Pacifica and the California State Lands Commission (5419 : General Lease

MAILING ADDRESS:
540 Crespi Drive
Pacifica, CA 94044
LEASE TYPE:

General Lease – Public Agency Use
LAND TYPE:

Sovereign
LOCATION:

Pacific Ocean, adjacent to Assessor’s Parcel Numbers 009-161-150, 009-131-010, and 009-131-030 at 528 through 572 Esplanade Avenue, City of Pacifica, San Mateo County, as described in Exhibit A attached and by this reference made a part hereof.

LAND USE OR PURPOSE:

Use of an existing rock revetment.

TERM:
10 years; beginning December 1, 2022; ending November 30, 2032, unless sooner terminated as provided under this Lease.

CONSIDERATION:
$140 per year; with an annual Consumer Price Index adjustment.

AUTHORIZED IMPROVEMENTS:

X EXISTING: rock revetment
TO BE CONSTRUCTED: N/A
LIABILITY INSURANCE:
$0
SURETY BOND OR OTHER SECURITY:
$0

11.a
Packet Pg. 190 Attachment: General Lease Agreement No. 8438 between the City of Pacifica and the California State Lands Commission (5419 : General Lease

SECTION 2: SPECIAL PROVISIONS

BEFORE THE EXECUTION OF THIS LEASE, ITS PROVISIONS ARE AMENDED, REVISED, OR SUPPLEMENTED AS FOLLOWS:

1. Lessee acknowledges that the land described in Exhibit A of the Lease is subject to the Public Trust and is presently available to members of the public for recreation, waterborne commerce, navigation, fisheries, open space, or other recognized Public Trust uses and that Lessee’s authorized activities and use of the Lease Premises shall not interfere or limit the Public Trust rights of the public except to the extent necessary for that authorized activity or use.

2. Lessee acknowledges that the Lease Premises and adjacent upland are located in an area that may be subject to effects of climate change. To prepare for the potential effects, including but not limited to flood damage, erosion damage, and damage from waves and storm-created debris, the Lessee acknowledges and agrees to the following:
a. Hazards associated with climate change may require additional maintenance or protection strategies regarding the improvements or proposed activities on the Lease Premises.
b. Consistent with Section 3, Paragraph 8, the Lessee assumes the risks associated with such potential hazards and agrees to be solely responsible for all damages, costs, and liabilities arising as a result of the impacts of such hazards on the Lease Premises. Any additional maintenance or protection strategies necessitated by such hazards may require additional approval by Lessor pursuant to Section 3, Paragraph 5(a) and be subject to environmental review.

3. Section 3, Paragraph 13(a)(3) is deleted. Lessee must submit to Lessor no later than June 21, 2031:
a. An application and minimum expense deposit for a new lease for the continued use of the Lease Premises, or a plan for the restoration of the Lease Premises to be completed prior to the expiration of the lease term together with a timeline for obtaining all necessary permits and conducting the work prior to the expiration of this Lease.
b. An engineering report detailing the purpose, function, and condition of the rock revetment. Lessee or Lessee’s consultant must consult with Lessor’s staff prior to commencing the report to ensure that the scope of the report will be sufficient to provide the Commission with the information needed for analysis of the rock revetment for a potential future lease agreement.

11.a
Packet Pg. 191 Attachment: General Lease Agreement No. 8438 between the City of Pacifica and the California State Lands Commission (5419 : General Lease

Lessee acknowledges that at the termination of the lease Lessor may require removal, replacement, or augmentation of the rock revetment. c. A plan for adapting the improvements on the lease premises for sea level rise and other climate change impacts. Lessor’s staff will consider this plan when making recommendations regarding any subsequent lease for the rock revetment. The plan must rely on the state’s best available science for sea level rise and climate change projections and policy guidance on shoreline protection and adaptation, relative to the time of submittal.

Lessee or Lessee’s consultant will confer with Lessor’s staff to confirm the correct projections are used in the plan, prior to submittal.

4. Any structural modifications to any part of the authorized improvements within the Lease Premises will require Lessor’s prior review and approval. In the event of an urgent repair requiring immediate action, Lessor’s staff may be contacted at the Commission’s 24-hour emergency notification number at (562) 590-5201.

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Packet Pg. 192 Attachment: General Lease Agreement No. 8438 between the City of Pacifica and the California State Lands Commission (5419 : General Lease Form51.16 (Rev. 10/14)

SECTION 3

GENERAL PROVISIONS

1. GENERAL
In the case of any conflict between these General Provisions and Special Provisions found in Section 2, the Special Provisions control.

2. DEFINITIONS
For the purposes of this Lease, the following terms shall be defined as stated below:
“Additions” shall be defined as any use or Improvements other than those expressly authorized in this Lease.
“Alterations” shall be defined as any material change in the size, scope, density, type, nature, or intensity of Improvements on the Lease Premises from what is authorized in this Lease.

Alterations shall also include any modifications, alterations, or renovations of the land or waterways on the Lease Premises other than those authorized by this Lease. “Breach” shall be defined as a party's unjustified or unexcused nonperformance of a contractual duty the party is required to immediately perform. “Damages” shall include all liabilities, demands, claims, actions or causes of action whether regulatory, legislative or judicial in nature; all assessments, levies, losses, fines, penalties, damages, costs and expenses, including, without limitation: (i) reasonable attorneys’, accountants’, investigators’, and experts’ fees and expenses sustained or incurred in connection with the defense or investigation of any such liability, and (ii) costs and expenses incurred to bring the Lease Premises into compliance with Environmental Laws, a court order, or applicable provisions of a Regulatory Agency. The term “Damages” also includes, expressly, those Damages that arise as a result of strict liability, whether arising under Environmental Laws or otherwise.
“Default” shall be defined as a material Breach of magnitude sufficient to justify termination of the Lease.
“Environmental Law” shall be defined as and include all federal, state, and local environmental, health, and safety laws, statutes, ordinances, regulations, rules, judgments, orders, and notice requirements, which were in effect as of the date of execution of this Lease or are subsequently enacted and lawfully applied hereto, which regulate or relate to (a) the protection or clean-up of the environment; (b) the use, treatment, storage, transportation, handling or disposal of hazardous, toxic or otherwise dangerous substances, wastes or materials; (c) the quality of the air and the discharge of airborne wastes, gases, particles, or other emissions; (d) the preservation or protection of waterways, groundwater, or drinking water; (e) the health and safety of persons or property; or (f) impose liability with respect to any of the foregoing, including without limitation, the California Environmental

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Quality Act (CEQA) [PRC §§ 21000 et seq.]; the Comprehensive Environmental Response, Compensation and Liability Act of 1980 (CERCLA) [42 USCS §§ 9601 et seq.]; the Resource Conservation and Recovery Act of 1976 (RCRA) [42 USCS §§ 6901 et seq.]; the Clean Water Act, also known as the Federal Water Pollution Control Act (FWPCA) [33 USCS §§ 1251 et seq.]; the Toxic Substances Control Act (TSCA) [15 USCS §§ 2601 et seq.]; the Hazardous Materials Transportation Act (HMTA) [49 USCS §§ 1801 et seq.]; the Insecticide, Fungicide, Rodenticide Act [7 USCS §§ 136 et seq.]; the Superfund Amendments and Reauthorization Act [42 USCS §§ 6901 et seq.]; the Clean Air Act [42 USCS §§ 7401 et seq.]; the Safe Drinking Water Act [42 USCS §§ 300f et seq.]; the Solid Waste Disposal Act [42 USCS §§ 6901 et seq.]; the Surface Mining Control and Reclamation Act [30 USCS §§ 1201 et seq.]; the Emergency Planning and Community Right to Know Act [42 USCS §§ 11001 et seq.]; the Occupational Safety and Health Act [29 USCS §§ 655 and 657]; the California Underground Storage of Hazardous Substances Act [H & S C §§ 25280 et seq.]; the California Hazardous Substances Account Act [H & S C §§ 25300 et seq.]; the California Hazardous Waste Control Act [H & S C §§ 25100 et seq.]; the California Safe Drinking Water and Toxic Enforcement Act [H & S C §§ 24249.5 et seq.]; the Porter-Cologne Water Quality Act [Water C §§ 13000 et seq.] together with any amendments of or regulations promulgated under the statutes cited above. “Hazardous Material” shall be defined as and include any substance which falls within the definition of hazardous substance, hazardous waste, hazardous material, toxic substance, solid waste, pollutant, or contaminant, under any Environmental Law. “Improvements” shall be defined as any modification, alteration, addition, or removal of any material, and any other action which serves to change the condition of the Lease Premises from the natural state whether situated above, on, or under the Lease Premises.

Improvements include, but are not limited to buildings, structures, facilities, decks, docks, wharves, piers, walks, curbs, bridges, buoys, landscaping, roadways, shoreline protective structures of all types, foundations, pilings or similar support structures whether above or below the water line, fences, utilities, pipelines, and any other construction of any type situated on the Lease Premises.
“Lease” shall be defined as this lease contract together with all amendments and exhibits. “Lease Premises” shall be defined as the area of land, together with any improvements located thereon, the use and occupancy of which is authorized by this Lease. “Lessor” shall be defined as the state of California, acting by and through the California State Lands Commission, including the Commissioners, their alternates and designates, the Executive Officer, and the staff of the California State Lands Commission. “Regulatory Agency” shall include any Federal, State, County, Municipal, or Local agency having jurisdiction over the Lease Premises.
“Repairs” shall be defined as all work of any kind made to maintain, change, restore, strengthen, replace, alter, or otherwise affect any Improvement on the Lease Premises.

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“Residence” shall be defined as any Improvement, whether permanent, movable, or temporary, or a portion thereof, which is for the time being a home or place of lodging. A Residence includes any Improvement affixed to the land such as trailers or cabins, built on a raised foundation such as stilts or pilings, and floating residences such as boats, barges, arks, and houseboats, and any combination of such Improvements which provide residential accommodations to the Lessee or others. “Residence” shall not include transitory, intermittent, recreational use of facilities such as campgrounds. “Residential Use” shall be defined as Improvements such as, but not limited to, sundecks, and sunrooms which are extensions of, or additions to, the upland property and are not waterdependent uses. Although the various uses or Improvements which may fall under this definition may vary by geographic area, lease type, or other factors, it is the intention of the parties to include in this definition all uses and Improvements which are not water-dependent but residential in nature, or those uses and Improvements which are not consistent with common law public trust principles and values.

3. CONSIDERATION
(a) Absolute Triple Net Lease
This Lease is an absolute triple net lease, pursuant to which Lessor has no obligation with respect to the payment of taxes, insurance, the cost of maintenance, utilities and repairs or other costs or obligations associated with the Leased Premises, except as expressly stated herein.
(b) Rent
Lessee agrees to pay Lessor rent as stated in this Lease, in annual installments, for the use and occupancy of the Lease Premises. The first installment shall be due on or before the beginning date of this Lease and all subsequent installments shall be due on or before each anniversary of its beginning date during each year of the Lease term, or as otherwise provided in this Lease. Said sums shall be paid in lawful money of the United States of America. Lessee shall send said rent to the mailing address of Lessor. Timeliness of receipt of remittances sent by mail shall be governed by the postmark date as stated in Government Code Section 11002. Invoices for rent due may be provided by Lessor as a courtesy. Lessor’s failure to, or delinquency in, providing invoices shall neither excuse Lessee from paying rent, nor extend the time for paying rent. (c) Modification
Lessor may modify the method, amount, or rate of consideration effective on each fifth anniversary of the beginning date of this Lease. Should Lessor fail to exercise such right effective on any fifth anniversary it may do so effective on any one (1) of the next four (4) anniversaries following such fifth anniversary, without prejudice to its right to effect such modification on the next or any succeeding fifth anniversary of the beginning date. No

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such modification shall become effective unless Lessee is given at least thirty (30) days’ notice prior to the date of the Commission meeting wherein the rent modification is considered, or thirty (30) days’ notice prior to the effective date of the increase, whichever provides a greater notice period.

If the consideration for this Lease is based on a percentage of income, royalties, profits, or any similar business performance indicators, Lessee shall provide Lessor with financial statements and all other documents necessary to determine the relevant basis for income. (d) Penalty and Interest
Any installments of rent accruing under this Lease not paid when due shall be subject to a delinquency charge equal to five percent (5%) of the principal sum due. Annual payments shall bear interest as specified in Public Resources Code Section 6224 and the Lessor's then existing administrative regulations governing penalty and interest. (e) Non-Monetary Consideration
If the consideration to Lessor for this Lease is the public use, benefit, health, or safety, Lessor shall have the right to review such consideration at any time and set a monetary rental if the Lessor, at its sole discretion, determines that such action is in the best interest of the State. Lessee’s assignment or transfer of this Lease pursuant to Section 3 Paragraph 11 below to any third party which results in royalties, profits, or any form of compensation, whether monetary or otherwise, shall give Lessor the right to reevaluate the requirements of this Lease as stated in Section 3 Paragraph 11. Lessee shall be given at least thirty (30) days’ notice prior to the date of the Commission meeting wherein the rent modification is considered, or thirty (30) days’ notice prior to the effective date that this Lease is converted to a monetary rental, whichever provides more notice.
(f) Place for Payment of Rent
All rent that becomes due and payable under this Lease shall be paid to Lessor in person or by United States mail at the Sacramento Offices of the California State Lands Commission, currently at 100 Howe Avenue, Suite 100-South, Sacramento, CA 95825-8202, or at any other place or places that Lessor may designate by written notice to Lessee.

Alternately, Lessee may contact Lessor’s accounting department for Lessor’s current practices for payment by credit card or electronic fund transfer.

4. BOUNDARIES
This Lease is not intended to establish the State's boundaries and is made without prejudice to either party regarding any boundary or title claims which may be asserted presently or in the future.

5. LAND USE

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