Pacifica City Council
June 24, 2024

CITY OF PACIFICA

CITY COUNCIL AGENDA
Council Chambers
2212 Beach Blvd
Pacifica, CA 94044
Mayor Sue Vaterlaus
Mayor pro Tem Sue Beckmeyer
Councilmember Mary Bier
Councilmember Tygarjas Bigstyck
Councilmember Christine Boles
City Council Regular Meeting 1 June 24, 2024
SPECIAL and REGULAR MEETING
June 24, 2024 (MONDAY)
www.cityofpacifica.org
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Please note that Alternative platforms for participation are subject to underlying technology functionality and may be modified or interrupted at any time without notice. • Written Public Comments:

BEFORE THE MEETING: Written public comments may be submitted in advance by 12:00 p.m. on the meeting date by email to: [email protected]. Written public comments submitted by email should adhere to the following:
• Clearly indicate the Agenda Item No. or specify “Public Comment on Item Not on Agenda” in the Subject Line
• Include the submitter’s full name
Written public comments received by 12:00 p.m. on the meeting date will be provided in their entirety to the City Council and posted to the City’s website prior to the meeting but will not be read verbally at the meeting.

AT THE MEETING: Materials in writing provided at the meeting should provide seven (7) copies to provide for each Councilmember, City Clerk and City staff.

City Council Regular Meeting 2 June 24, 2024
5:00 PM - STUDY SESSION
Short Term Rental Study Session
PROPOSED ACTION: Receive updates on the Short-term Rental Program and provide input on Short-term Rental provisions.
7:00 PM OPEN SESSION
Call to Order
Roll Call
Reading of Land Acknowledgment
The City of Pacifica acknowledges that we occupy the unceded ancestral homeland of the Ramaytush Ohlone peoples, who are the original inhabitants of the San Francisco Peninsula. We honor the Ramaytush Ohlone peoples for their enduring commitment to Mother Earth. As the Indigenous protectors of this land and in accordance with their traditions, the Ramaytush Ohlone have never ceded, lost, nor forgotten their responsibilities as the caretakers of this place, as well as for all peoples who reside in their traditional territory. We affirm their sovereign rights as First Peoples and wish to pay our respects to the ancestors, elders, and relatives of the Ramaytush Ohlone peoples.

Salute to the Flag led by Councilmember Bier

SPECIAL PRESENTATIONS
A. Proclamation: Parks Make Life Better Month - July 2024

CONSENT CALENDAR
Persons wishing to address the Council on any Consent Calendar item may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council on any item listed on the agenda should submit a speaker card to the City Clerk.

Public meetings are a limited public forum, meaning that there are rules for commenting at these meetings. Comments on consent agenda items must relate to that specific item.

If comments do not relate to a specific agenda item, then City will provide you with an initial warning to stay on topic. If the warning is not followed, the Mayor will direct the City Clerk to cut off the microphone.

Items on the consent calendar will be adopted by one motion unless a Councilmember requests, before the vote on the motion, to have an item discussed. Time limit on comments is three minutes or less.

1. Approval of Minutes
PROPOSED ACTION: Move to approve the minutes for the May 28, 2024 City Council Special and Regular Meeting.

City Council Regular Meeting 3 June 24, 2024

2. Termination of Local Emergency related to the December 28, 2023, High Tide/Large Wave Event
PROPOSED ACTION: Move to adopt Resolution Terminating Proclamation of Local Emergency related to the December 28, 2023, High Tide/Large Wave Event

3. Ratification of Proclamation Confirming Existence of a Local Emergency at Carmel Avenue from Vallejo Terrace to Canyon Drive
PROPOSED ACTION: Move to adopt a resolution ratifying the Proclamation Confirming Existence of Local Emergency at Carmel Avenue from Vallejo Terrace to Canyon Drive.

4. Notice of Completion for the Frontierland Park ADA Improvement Project.

PROPOSED ACTION: Move to Adopt the Resolution of the City Council of the City of Pacifica accepting completion and directing the City Manager to file the Notice of Completion for the Frontierland Park ADA Improvement Project; and Authorize the City Manager to release the retention funds to the contractor.

5. Fire Station 71 & Annex Garage Project Award
PROPOSED ACTION: Approve the Resolution entitled "A Resolution of the City Council of the City of Pacifica Approving the Construction Contract with I & A Contractor Inc. in an amount of$541,706.00; Authorize a budget authority in the amount of $622,961.90, which includes contingencies in an amount of fifteen percent (15%) of the Construction Contract amounts; Authorize staff to Execute Future Change Orders not to exceed the contingency amount; and Authorize the City Manager to execute all documents related to the Fire Station 71 & Annex Garage Project.”

6. Sharp Park Priority Development Area Pedestrian Improvement Project California Department of Transportation (CALTRANS) One Bay Area Grant 2 (OBAG 2) Funding Agreement
PROPOSED ACTION: Adopt a Resolution entitled “Authorizing the City Manager to Execute Funding Agreements for the One Bay Area Grant 2 (OBAG 2) with the California Department of Transportation for the Sharp Park Priority Development Area Pedestrian Improvement Project.”

PUBLIC COMMENTS ON ITEMS NOT ON THE POSTED AGENDA
This portion of the Agenda is available for the public to address the City Council on any issue that is not on the Agenda. Any person wishing to address the Council shall be recognized by the Mayor during this time, provided, however, that only items not on the Agenda for that meeting may be addressed. Comments on non-agendized items must address matters within the subject matter jurisdiction of the City. If comments do not address matters within the subject matter jurisdiction of the City, the City will provide you with an initial warning to stay within the subject matter jurisdiction of the City. If the warning is not followed, the Mayor will direct the City Clerk to cut off the microphone.

Councilmembers shall not enter into debate with speakers under Public Comments on Items Not on the Posted Agenda. A maximum of three minutes will be allowed for any speaker.

City Council Regular Meeting 4 June 24, 2024

COUNCIL COMMUNICATIONS
The purpose of Council Communications is for Councilmembers to inform each other of items of potential interest to other Councilmembers, such as interagency meetings.

STAFF COMMUNICATIONS
The purpose of Staff Communications is for the City Manager to offer announcements as appropriate.

PUBLIC HEARINGS

7. Conduct Public Hearing and adopt a Resolution Confirming the Annual Report from the Pacifica Hotel Business Improvement District and Assessing the Levy for the Fiscal Year 2024-25 at the same rates as in the Fiscal Year 2023-24.

PROPOSED ACTION:
1) Conduct the Public Hearing;
2) Rule on Oral and Written protests, if any; and
3) Adopt a resolution approving the annual report of the Pacifica Hotel Business Improvement District Advisory Board, and continuing the assessments without change in Fiscal Year 2024-25.

8. Adoption of the Fiscal Year 2024-25 Operating and Capital Budget.

PROPOSED ACTION: Hold a public hearing, review, and move to adopt the following resolutions:

1. Adopt the resolution approving the FY 2024-25 Operating and Capital Budget;

2. Adopt the FY 2024-25 Capital Improvement Program appropriation from the Roy Davies Trust Fund by a 4/5 vote;

3. Adopt the resolution establishing the GANN Appropriation Limit for FY 2024-25;

4. Adopt the resolution approving the Master Fee Schedule;

5. Adopt the resolution approving the City's annual review of the Investment Policy included as Exhibit A to the resolution, with minor changes for FY 2024-25.

CONSIDERATION - NONE.

ADJOURN
NOTICE: If you challenge a city's zoning, planning or other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any city administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period for litigation, in certain cases 30 days following the date of the final decision The City of Pacifica will provide assistance for disabled citizens upon at least 24 hours advance notice to the City Manager’s Office (650) 738-7301, or send request via email to:
[email protected] if you need sign language assistance or written material printed in a larger font or taped, advance notice is necessary. All meeting rooms are accessible to the disabled.

The Pacifica Municipal Code is available online at the City’s website (www.cityofpacifica.org/municode); City Council Regular Meeting 5 June 24, 2024

HOW TO OBTAIN CITY COUNCIL AGENDAS
Posted agendas:

Agendas are posted no later than Friday prior to the City Council meeting date, at the entrance to the City Hall location at the Pacifica Community Center, 540 Crespi Drive.

View on the Internet:

Follow the link to Council agenda, at www.cityofpacifica.org E-mail subscription:

Send a request to Sarah Coffey, at [email protected] City Clerk’s Office/City Manager’s Office
City Hall, 540 Crespi Drive
Council meetings:

Agendas are available at the City Council meeting

HOW TO REACH YOUR GOVERNMENT OFFICIALS
• Governor Gavin Newsom, State Capitol Building, Sacramento CA 95814 (916) 445-2841 • State Senator Josh Becker, 1528 So. El Camino Real, Suite 303, San Mateo CA 94402 (650) 212-3313 • Assembly Member Marc Berman, 721 Colorado Ave, Suite 101, Palo Alto CA 94303 (650) 324-0224 • Congresswoman Anna Eshoo, 698 Emerson Street, Palo Alto CA 94301 (650) 323-2984 • Senator Alex Padilla, B03 Russell Senate Office Building, Washington DC 20510 (202) 224-3553 • Senator Laphonza Butler, SD-G10 Dirksen Senate Office Building, Washington DC 20510 (202) 224-3841 • President Joseph R. Biden, 1600 Pennsylvania Ave. NW, Washington DC 20500

CITY COUNCIL
• Mayor Sue Vaterlaus, [email protected]
• Mayor pro Tem Sue Beckmeyer, [email protected]
• Councilmember Mary Bier, [email protected]
• Councilmember Tygarjas Bigstyck, tbigstyck@ pacifica.gov • Councilmember Christine Boles, [email protected]

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
6/24/2024
1 SUBJECT:

Short Term Rental Study Session
RECOMMENDED ACTION:

Receive updates on the Short-term Rental Program and provide input on Short-term Rental provisions.

STAFF CONTACT:

Stefanie Cervantes, AICP, Interim Deputy Director
(650) 738-7341
[email protected]
Brianne Harkousha, AICP, Senior Planner
(650) 738-7341
[email protected]
Yulia Carter, Assistant City Manager
(650) 738-7301
[email protected]
BACKGROUND/DISCUSSION:

The City Council has requested an update on the implementation of the City’s short-term rental (STR) program and to hold a study session to discuss potential provisions to be considered in an update to the STR Ordinance.

STR Programs are complex. They can be beneficial for communities, and they can present challenges for communities, as summarized below:
• The STR program can serve as a robust driver for the local economy, boosting tourism and hospitality, increasing local spending, supporting local small businesses, and expanding the visitor-serving economy. Visitors who stay in STRs are likely to spend money at local restaurants, shops, and entertainment, further stimulating economic activity. The influx of visitors can lead to job creation and higher income for residents working in the hospitality and retail sectors, further enhancing the local economy. It also contributes to the local tax base in the form of transient occupancy tax, business license tax, sales tax, and permit fees that can be reinvested into essential community services, such as public safety, parks and recreation activities, and infrastructure improvements, creating a better quality of life and making the community a more vibrant and attractive destination for both residents and visitors.
• At the same time, an STR that improperly operates can bring a range of negative impacts that can disrupt the local community and create ongoing challenges for residents and local government. STRs can negatively impact the availability of residential dwelling units for long-term housing needs, potentially reducing the supply of housing stock and contributing to higher housing costs. They can also negatively affect the community’s character, creating issues related to noise, garbage, traffic, and parking and impacting the overall cohesion of neighborhoods. There might be regulatory and Packet Pg. 6
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enforcement challenges, as well as legal, code enforcement, and safety concerns.

These negative effects, if not properly managed, can outweigh the economic advantages and lead to long-term issues.

The purpose of this study session is to hear from the community – neighbors to STRs and STR owners and operators alike – and for the City Council to discuss whether, and if so, what, changes to the City’s regulations are necessary to mitigate the negative effects and ensure that the positive benefits of STRs do not come at the expense of the well-being and cohesion of neighborhoods.

Effective management and regulation of STRs include enforcing local government standards and regulations to mitigate potential negative impacts, such as noise, overcrowding, and the displacement of long-term residents. The right balance between economic benefits and enforceable regulations can help maintain community support for compliant STRs and ensure that the local economy thrives in a balanced and sustainable manner.

The City Council’s initial direction tonight for potential future STR ordinance amendments will help establish that balance for the Pacifica community.

Current Regulations and Enforcement Process
The term “short-term rental” (“STR”) refers to the use of all or a portion of a residential dwelling unit property for a rental of less than 30 consecutive days. The popularity of STRs has increased steadily over the past decade due in part to the convenience of booking provided by companies such as Airbnb and VRBO and the increased availability of STRs as an alternative to a traditional hotel or motel rental. STRs can also provide a source of income for owners and occupants of the residential dwelling units offered for rent as STRs.

A residential dwelling unit offered as an STR may be exclusively used as an STR (i.e., unhosted), or the property owner/renter may reside on the property (i.e., hosted). The STR Ordinance, as currently drafted, does not distinguish between “hosted” and “unhosted” properties. There is, therefore, no requirement that a host be present during a guest’s stay.

There are two common interpretations for “hosted” STRs. First, it could be a unit or a portion of the house that guests may rent while the owner/renter is on-premises. The other interpretation of hosted STR is that it is offered for rent by guests periodically between occupancy by the property owner/renter. It is currently unknown how many STRs in Pacifica fit into the first or second category, as this question was only recently added to the STR Permit Application. After the next business license and STR permit renewal is completed in October 2024, the City will be able to report on the hosted v. unhosted STR count.

To address the health, safety, and welfare impacts caused by the short-term rental of residential property within the City of Pacifica, and in response to the increasing number of STRs, the City Council adopted Ordinance No. 835-C.S. (“Ordinance”) in 20181. The Ordinance, which added Sections 9-4.4900 through 9-4905 to the Pacifica Municipal Code, permits both owner-occupied and non-owner occupied STRs to operate in the city with established regulatory requirements to minimize potential impacts on surrounding residents. It established a permit requirement for the operation of an STR, certain operating requirements (i.e., “good neighbor” policies), and permit revocation and enforcement processes (“STR Program”). The Ordinance appoints the Assistant City Manager or designee as the responsible City official for the administration of the STR permit process. The operating requirements established in the Ordinance also included certain guest safety standards, including a requirement that a diagram of exits, fire extinguisher 1 City Council Ordinance No. 835-C.S.

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locations, and fire and police contact numbers be printed on-site for the renter.

After a few years of program operation in Pacifica, it became apparent to City staff that it is a difficult and complex program to track and manage. Therefore, in July 2021, the City partnered with a third-party tax administrator, HdL, to provide full management services for transient occupancy tax (TOT) and to assist STR applicants with completing their business license tax and TOT registration and obtaining STR permit, as well as to provide ongoing monitoring and enforcement of tax compliance from STRs within the City limits.

Staff has provided several updates to the Council regarding the STR program over the years.

On June 13, 2022, City staff provided a comprehensive update to the Council on the implementation of the City’s STR Program2. At that meeting, staff provided a detailed report on the implementation of the STR Program, which included information regarding STR locations in Pacifica, the TOT collections from STRs, the impact STRs have on the City’s housing stock, the number of unpermitted STRs, and an update on City enforcement efforts. The City Manager’s recommendation, at that time, was to not undertake any modifications to the STR Program and to continue to gather data on the number and types of STRs, continue to work to identify unregistered STRs, and assess and enforce as necessary any Accessory Dwelling Units (“ADUs”) being utilized as STRs. Ultimately, the City Council did not direct any changes to the STR Program but did direct that potential revisions to the STR Program be revisited during the Council goal setting in 20233 as a priority for FY2023-24.

Following the June 13, 2022, City Council meeting, members of the public expressed their concerns relating to the sale of residential property in Pacifica for the singular purpose of using the property as an STR, which can have negative impacts on the community as they remove a housing unit from the housing stock. As a result, at the October 10, 2022, City Council meeting, staff presented Council information about residential property sales resulting in the use of those properties solely for STR use and asked for direction on whether amendments to the STR Program regulations were warranted4. In response to concerns that increasing STRs would impact the City’s housing stock, a majority of the Council provided direction to amend the STR Program regulations to impose a cap on the total number of STR permits issued in Pacifica to 150 STR units and whether or not to undertake in the future additional potential revisions to the STR Program be revisited during the Council goal setting in 2023 for the FY 2023-245.

The ordinance was amended per Council’s direction, and the Planning Commission held a duly noticed public hearing on the proposed ordinance amendment on January 17, 202367. Public input was heard, and the Commission moved to adopt the resolution and recommended approval to the City Council. On February 13, 202389, the City Council conducted a duly noticed public hearing on the Ordinance for the first reading of the Amendment and on February 27, 2023, for the second reading, before the final adoption of the Ordinance No. 888-C.S. The amended Ordinance No. 888-C.S. revised the definitions section, established a cap of 150 STR permits at any given time, clarified the prohibited use of any Junior Accessory Dwelling Unit (JADU) as STRs, established STR permit requirements subject to the cap, and established additional violations for permit revocation. Public comments received throughout this process for 2 City Council June 13, 2022 Agenda Report, Item No. 14. 3 City Council Minutes June 13, 2022
4 City Council October 10, 2022 Agenda Report, Item No. 10 5 City Council Minutes October 10, 2022
6 Planning Commission January 17, 2023 Agenda Report, Item 2 7 Planning Commission Minutes January 17, 2023
8 City Council February 13, 2023 Agenda Report, Item No. 10 9 City Council Minutes February 13, 2023
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the above-mentioned meetings are included as links to this staff report for reference10.

Collaboration with Coastal Commission
As requested by the Council, staff consulted with California Coastal Commission (CCC) staff regarding the Council’s direction to establish a cap to be applied citywide, including the Coastal Zone. The CCC staff responded with an extensive data request that staff continued to work on with CCC staff. Between March 2023 and June 2023, City staff prepared and submitted an application to the California Coastal Commission to amend its certified Local Coastal Program (“LCP”) for the proposed Ordinance Amendment. City staff prepared responses to the Coastal Commission’s questions to clarify the amendments and their consistency with the LCP. On March 22, 2024, the California Coastal Commission (CCC) deemed the City’s LCP amendment application complete.

Most recently, the CCC scheduled the application for the Commission to take final action on June 13, 202411. While the Commission certified the City’s Local Coastal Program Amendment as submitted on that day, there were many comments from the Commissioners and public indicating that the City should consider additional regulatory measures in any potential upcoming amendments, such as the ones submitted to the CCC via public comment (Attachment A). The Commissioners also voiced concerns over STRs potentially reducing the housing stock and encouraged the City to find the right balance between visitor-serving objectives and preserving affordable housing. Additionally, they emphasized the importance of proper and effective enforcement efforts by the City to ensure compliant operations of permitted STRs. Topics like the danger of housing displacement, hosted v. unhosted, and limiting one STR per natural person to discourage corporate ownership of unhosted STRs came up during the discussion as potential future policy considerations for the City.

Pacifica’s STR Ordinance Implementation and Enforcement The compliance process for STRs is complex, and compliance issues are inevitable. Enforcing a short-term rental (STR) program poses significant challenges for local governments. These challenges arise due to the multifaceted nature of STR operations and their wide-ranging impacts on local communities.

While most operators are keenly interested in operating legally once they understand the requirements, others make attempts to avoid compliance and employ various tactics to hide their STR activity. Therefore, tracing and verifying those listings and property information takes time.

The complexities of regulatory compliance, tax collection, technology integration, community impact, legal hurdles, stakeholder engagement, and resource allocation create a multifaceted enforcement landscape that requires a nuanced and comprehensive approach.

Here are the key complexities involved in STR program enforcement.

1. Regulatory Compliance and Monitoring
Ensuring that STR operators adhere to local regulations is a big part of enforcement. This involves proper registration and permitting processes and may include regular inspections to verify compliance with health and safety standards and building codes, and reporting requirements imposed on hosts. Each of these steps is essential to monitoring the housing market and protecting community welfare. However, the fluid volume of STRs and the 10 Public Comments from CC Meetings
11 California Coastal Commission Summary of Staff Recommendation Packet Pg. 9
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decentralized nature of platforms like Airbnb significantly complicate these efforts.

Ordinance No. 835-C.S. , adopted in 2018, established a permit requirement for the operation of an STR, certain operating requirements, and permit revocation and enforcement processes.

The operating requirements established in the Ordinance included the following guest safety standards:
• A diagram of exits, fire extinguisher locations, and fire and police contact numbers; • The STR permittee's contact information;
• The City's noise regulations (PMC Title 5, Chapter 10); and • The City's Social Host Liability Ordinance (PMC Title 5, Chapter 28) The Ordinance requires that an operator must provide the guest safety information to guests before arrival and make the information available in printed form within the STR.

Ordinance No. 888-C.S. adopted in 2023 amended the ordinance to include the following additional standards:
• Establishing a short-term rental permit cap of 150 at any given time and establishing a waiting list for applications received after the issuance of 150 short-term rental permits;
• Excluding from short-term rental use junior accessory dwelling units (in addition to accessory dwelling units, which were already prohibited) and any location not approved for use as a permanent dwelling unit;
• Establishing a term for the validity of the permit from the date of issuance to October 31st annually;
• Allowing the permittee to renew the permit annually by October 31st; and • Allowing to revoke a short-term rental permit if the permittee has failed to renew it.

2. Tax Compliance
As lodging providers, STR operators must obtain an STR permit and a City of Pacifica Business License and comply with the requirement to collect and remit Transient Occupancy Taxes as mandated by the City of Pacifica Municipal Code.

STR Rental Permit mandates that STR operators meet specific health and safety requirements, including installing smoke and carbon monoxide detectors. Additionally, operators must adhere to City ordinances, encompassing noise restrictions and social host responsibilities.

Last year, the City Council raised the annual permit fee to $1,622 to help partially offset the significant administrative and enforcement costs of the program, which involves the planning, building, and code enforcement divisions, finance, and the City Manager’s Office and the City Attorney’s Office. The STR permit fees are due annually with the business license renewal every November. The City has collected $291,121 in STR Permit Fees in the FY 2023-24 year to date.

Business License Tax is applicable to STR operators as per Pacifica Municipal Code Section 3-1.103, which prohibits any person from conducting business in the city without obtaining a license. PMC Section 3-1.206 classifies “E” businesses, including motels and property management. The rate for businesses reporting less than $25,000 in annual gross receipts is a minimum of $40. For businesses reporting more than $25,000 in annual gross receipts, the tax is the minimum of $40, plus 63 cents per $1,000 of receipts over $25,000. The City’s business license tax is very low compared to other jurisdictions; business license tax revenue from STRs was under $15,000 for calendar year 2023.

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Transient Occupancy Tax According to PMC, Section 3-7.03 of the Pacifica Municipal Code imposes a 12% tax on all lodging operators, including hotels, motels, and STRs. In 2019, the City entered into a voluntary collection agreement (VCA) agreement with Airbnb that enables this online hosting platform to collect and remit TOT to the City on behalf of the STR operators.

However, since STR operators often list their properties on multiple platforms (such as VRBO, Booking, private listings, etc.), rentals through other platforms may lead to uncollected TOT and outstanding tax liability for those STRs. HdL is assisting the City with tracing these rentals and forcing the STR operators to register with TOT to report their gross receipts to assess the outstanding tax liability. The TOT collection from STR was $1,429,253 FY 2023-24 year-to-date, representing 10 months of the year compared to the $1,231,552 collected from Pacifica’s hotels for the same period. The projected FY 2024-25 TOT taxes from STRs of nearly $1.5 million is about 50% of the projected TOT revenues and 3.2% of the total General Fund revenues.

Tax Compliance in Relation to the Cap
As mentioned above, the City partnered with HdL to provide tax collection and compliance services for the STR program. Despite some STR operators trying to avoid tax compliance, HdL is aware of their tactics and how to counter them. HdL’s system constantly monitors for changes in the STRs inventory and provides the most accurate view of STR activity in the City. As further described in the attachment to this report, it takes up to four months to bring a non-compliant STR operator to full compliance.

As of a June 1, 2024, snapshot in time, Pacifica had 133 active registered and compliant STRs, 63 in the Coastal Zone and 70 outside the Coastal Zone (Attachment E). This is compared to 108 total, 48 Coastal and 60 non-coastal figures reported as of December, 2023.

Additionally, as of June 1, 2024, there were 25 non-compliant STRs (13 in the Coastal Zone, 12 outside the Coastal Zone) that are now in various phases of enforcement orders but are not actively cooperating with the City/HdL to come into compliance. This is compared to 41 noncompliant STRs (20 in the Coastal and 21 outside Coastal Zones) reported in December 2023.

The “non-compliant” category means that the STR does not meet all tax compliance criteria and may be missing one or all tax requirements (business license, TOT account, and permit). The property is not cooperating with the City/HdL to resolve the non-compliance.

Finally, 13 STRs (9 in the Coastal Zone, 4 outside the Coastal Zone) are in the process of becoming compliant and cooperating with the City/HdL, compared to 19 (11 in the Coastal and 8 outside the Coastal Zones) reported in December 2023. The “in progress” means that the STR operator has either not yet completed the permitting process for the current or prior years, Packet Pg. 11
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owes a permit fee, or remains non-compliant with lodging (TOT) or business license tax but is currently working with the City/HdL to come into compliance.

Now, as the citywide cap of 150 has been approved by the Coastal Commission if all of the noncompliant STRs are closed (some are illegal use of ADUs), and all of the in-progress STRs are permitted, there would be a total of 146 STRs in Pacifica, leaving only four remaining spots available for STR permits, which would prevent the majority of current and future non-compliant properties from obtaining an STR permit unless someone drops out. This will significantly help manage this process, creating a natural competition for only compliant STRs in good standing and abiding by all regulations being allowed to hold and renew their STR permit.

It should also be noted that prior to this reporting, HdL in partnership with the City had closed 60 accounts (26 in the Coastal Zone, 34 outside the Coastal Zone) through the compliance and enforcement process.

Working with STR operators to ensure voluntary compliance with the STR Program has proven to be the most efficient approach to administering this comprehensive program, as evidenced by the increased number of permitted compliant STRs above. However, if all communication efforts outlined in Attachment B fail to produce results, HdL prepares an assessment of non-compliant STRs which leads to calculations for outstanding TOT and Business License tax due and liability for permit fees or any other violation of the STR ordinance (Escalated HdL Compliance Phase).

Subsequently, these delinquent and non-complaint properties are turned over to the City for formal administrative enforcement (Escalated City Compliance Phase). The formal enforcement protocols include using all remedies authorized by the City’s Municipal Code. This includes mailing both the STR property a certified Notice of Violation (NOV) notifying the responsible parties that the property has been declared a public nuisance due to their failure to obtain a short-term rental permit and, if applicable, their failure to comply with the City’s Transient Occupancy Tax Ordinance. The responsible parties are ordered to cease-and-desist operating as an STR until obtaining an STR permit, or a letter will be sent demanding payment of the assessment, cease advertising, and shut down their STR operations. If applicable, the NOV is coupled with a Notice of Determination from the City’s Tax Administrator assessing the amount of the property owner’s TOT tax liability plus penalties and interest.

Property owners who fail to promptly bring their property into compliance after receiving a NOV are then issued citations under the Municipal Code, which include additional fines and penalties.

At the same time, tax liens are placed on those properties who failed to respond to the Notice of Determination from the City’s Tax Administrator.

The City’s Code Enforcement Division has issued NOVs for 17 properties that repeatedly ignored requests by HdL to obtain STR permits and pay outstanding TOT, business license taxes, and permit fees.

Since the NOVs were issued in December 2023, two properties paid the outstanding assessment in full and obtained the STR permit. Three properties changed ownership and no longer operate as STRs. Another three shut down their STR operations but have not paid the outstanding tax liability, so the tax liens are being filed with San Mateo County for these properties.

Three properties shut down for a few weeks after receiving the NOV but recently re-upped their ads, and six properties have not responded and continued operating without compliance. These nine properties will be issued another Notice of Violation with daily administrative citations and liens as appropriate. Two of these properties, with outstanding tax assessments exceeding Packet Pg. 12
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$10,000, are in the City Attorney’s Office for review.

The table below illustrates the various non-compliance combination factors for this category of STRs as of June 1, 2024.

While the above enforcement activities have proved successful, there are additional tools that could be incorporated into amendments to the STR Ordinance, which could further improve achieving compliance with the STR Ordinance.

For example, to discourage the proliferation of STRs in any one neighborhood, the City could consider requiring a minimum distance between Short Term Rental operators. To discourage the use of STRs as an hourly event center or a flash party, Council could establish a minimum number of nights for each rental period (e.g. 2 to 3 nights minimum) and establish a limit on the number of guests per visit (either per room or per dwelling unit) and/or limit the number of vehicles allowed on the property per visit. Another amendment that could induce greater compliance is to increase the fines and penalties for violating the STR Ordinance. Due to a recent change in State law, cities can now establish increased fines and penalties for violations of a city’s STR Ordinance where the infraction poses a threat to public health or safety at $1,500 for a first violation, $3,000 for a second violation, and $5,000 for each violation of the same ordinance within one year of the first violation. Alternatively, the Council could reclassify a violation of the STR ordinance as a misdemeanor and set fines and penalties at up to $1,000 per violation. Finally, amending the Ordinance to allow the City to issue administrative subpoenas to STR operators would create an expedited and judicially enforceable way to compel STR Operators to disclose their books and records.

Voluntary Collection Agreement (VCA) with Airbnb
The City entered into a VCA agreement with Airbnb in October 2018. The agreement outlined the responsibilities and processes for Airbnb to collect and remit transient occupancy taxes (TOT) on behalf of its hosts for taxable booking transactions made through its platform.

Airbnb agreed to act as a “collector” of the TOT, assuming responsibility for reporting, collecting, and remittance of these tases for all taxable booking transactions. This agreement relieved individual hosts from the obligation to collect and remit TOT for these rentals provided Airbnb fulfills its duties.

Airbnb also agreed to report aggregate tax information to the city and assume liability for any Packet Pg. 13
Pacifica City Council 9
June 24, 2024
failure to correctly report, collect, or remit TOT, including any penalties and interest imposed by the Pacifica Municipal Code.

The City of Pacifica retained the right to audit Airbnb based on their reporting and agreed not to audit individual hosts or guests unless necessary. This agreement can be terminated by either party with 30 days' notice and does not affect Airbnb's obligation to remit any collected taxes before the termination date. The agreement also included provisions for notification to hosts and guests, choice of law, and other standard contractual terms.

Although Airbnb has been remitting the TOT taxes to the City every month, it provided very little, if any, backup information for these remittances, advocating for the privacy of their host clients.

They also take a strong position that all local regulatory policies and laws related to STRs are the responsibility of the local jurisdiction, and Airbnb would not suspend unpermitted noncompliant STRs from their platform unless they are engaged in criminal conduct or impose open threats to health and safety.

The Assistant City Manager has met with Airbnb multiple times to collaborate and enhance education on STR regulations for Pacifica hosts. These collaborative efforts have led to the recent design and launch of a responsible host page on the Airbnb platform to educate Pacifica STR operators who utilize Airbnb services, representing the vast majority of all Pacifica STRs, about the necessary requirements: Pacifica, CA - Airbnb Help Center Future enhancements, like displaying the STR permit number for Pacifica hosts, were also discussed. However, Airbnb was only willing to make it an optional, rather than mandatory field.

This reinforced Airbnb’s continuing position that the responsibility for enforcing local rules and regulations lies with the local jurisdiction and not the hosting platform.

Overall, continuing collaboration with Airbnb and other platforms to engage stakeholders (STR hosts and residents) is critical to effectively managing the STR program. Hosts must be educated about their responsibilities, while residents' concerns need to be addressed through transparent communication and public meetings. Collaboration with STR platforms is essential to streamline registration, tax collection, and compliance monitoring.

Additional Methods of Regulating the Impact of Problem STRs There are a number of legal and practical enforcement challenges to quickly resolving issues with non-compliant STR properties. To ensure due process, property owners must receive proper notice of their non-compliance, be provided an opportunity to correct that noncompliance, and opportunity to address any concerns to the City through a formal hearing process. Implementing and assessing fines and penalties sufficient to deter violations and/or induce compliance while addressing potential privacy and property rights concerns related to ongoing reporting and monitoring activities are all critical issues that require significant legal attention. Legal battles can be lengthy and costly, draining resources that could be better spent on proactive enforcement measures.

As mentioned above, STR hosts must adhere to all safety requirements and conduct their operations in accordance with PMC provisions, including Noise Violations (PMC Section 5-

10.02), Loud and Unruly Gatherings (PMC Section 5-28.05), illegal parking, and all other violations of the PMC falling under the Public Nuisances category as outlined in PMC Section 1-

2.01. The Pacifica Police Department has experienced calls with STR properties on a sporadic basis over the past few years, typically originating from neighbors reporting issues such as parties, parking problems, and loud noise. Officers respond to calls for service at STR locations in the Packet Pg. 14
Pacifica City Council 10 June 24, 2024
same manner as any other calls. They rely upon previous experience at a location and call tracking systems to identify patterns of complaints or calls for service at a specific site.

For impermissible activity at a residence, such as loud parties in violation of the City’s Loud or Unruly Gatherings and Social Host Liability Ordinance, an officer may issue a First Response Notice, alerting the “guests” that additional police calls may lead to fines for the cost of subsequent police responses to that location (per PMC 5-28.07 and 5-28.08). If no violations are observed, the officer may decide to contact the occupants and inform them of the complaint in an effort to prevent future issues, but the complaint will be reported as “unfounded.” There are some instances where the officer will not make contact at the location if no violations are observed.

If the reporting party requests a follow-up from the responding officer on the outcome of the complaint or call for service, the responding officer will call them back with the relevant information. It is worth noting that the majority of reporting parties choose to remain anonymous.

Aside from occasions where there are violations observed by officers, the Police Department has noted occasions where no violations were observed. For example, in the last calendar year, there were 96 total complaints related to 113 STRs. 66 (69%) of them were deemed “founded” involving issues such as noise, party, municipal code, and parking violations. Thirty complaints (32%) were considered “unfounded.” These 66 founded STR cases represent 0.2% of the 37,204 police calls for service throughout the year. Nearly half of the 66 “founded” complaints were due to 4 STR locations.

Staff consulted with the Senior Code Enforcement Officer and the Police Department in preparation for this report to obtain an updated summary of current violations and enforcement activity associated with STRs. The City takes neighborhood safety concerns associated with STRs very seriously to ensure that all STR operators comply with regulations, and those who don’t are ultimately removed from participating in the STR Program. For example, an NOV was issued for one of these four properties with 14 “founded” complaints, and the owner is currently cooperating with the City. Any future founded complaint of the same nature may result in an administrative citation, triggering the STR permit revocation process. The other three properties are currently under review to determine the next enforcement steps. Staff will continue working through the appropriate legal steps to bring all these properties to compliance or ensure their exclusion from the STR Program.

Jurisdictional Research on STR Provisions and STR Impacts City staff collected data and met with eight local jurisdictions that provided information on STR ordinance provisions, implementation of their ordinances, and the potential impact of STR operations on the City finances or housing stock.

Staff researched the ordinances, financial data, and number of housing units (2020 US Census Data) for the City’s of Half Moon Bay, Grover Beach, Capitola, Pacific Grove, Oceanside, Burlingame, Palm Springs, and County of Marin. Staff found that several of these jurisdictions had similar characteristics to Pacifica such as being in the coastal zone or within San Mateo County. Some jurisdictions were identified by the Council or members of the public as providing potential example provisions that may be considered in Pacifica’s STR ordinance updates.

However, most of the researched jurisdictions have very different characteristics than Pacifica, such as being a high-demand tourist destination, having a higher population, and being located entirely within the coastal zone. The data collected from the jurisdictions’ STR ordinances was merely to review the regulation types that each jurisdiction possessed to provide a baseline of the most common regulations or implementation practices within STR ordinances.

A brief summary table is attached that outlines data on the eight sample jurisdictions and the Packet Pg. 15
Pacifica City Council 11 June 24, 2024
City of Pacifica, providing estimates on financial impact, housing stock impact, and other general information about STRs and hotel rooms (Attachment C). As shown in this table, some of the jurisdictions have significantly higher number of hotel rooms than Pacifica and generate negligible amounts of TOT from STRs compared to total TOT generated from hotels, while Pacifica, Grover Beach, Capitola, Oceanside, and Palm Springs collect at least 30% or more from TOT generated by STRs compared to total TOT collections. The number of hotel rooms varies amongst the sample jurisdictions, ranging from 100 to close to 7,000 rooms. Burlingame Half Moon Bay and Capitola appear to generate significantly more TOT from hotels compared to STRs due to the wide variety of lodging options and the large number of hotel rooms, which in turn justifies their small number of permitted STRs.

The number of permitted STRs (hosted and unhosted) also varies amongst the sample jurisdictions, ranging from 20 to 1,000, and a majority of the jurisdictions have a citywide cap on the number of permitted STRs.

Amongst the eight jurisdictions, the percentage of permitted STRs compared to the number of housing units varied from 0.16% to 8.01% of the housing stock (2020 US Census Data).

Furthermore, when the percentage of permitted STRs is below 10%, especially under 1% of the number of housing units (which includes Pacifica), their impact on housing stock availability seems minimal.

However, this observation underscores the need to look beyond STR regulations to understand the housing crisis fully. Factors such as long-term tenancy rates, the number of unoccupied sites, and other elements of the housing market significantly influence housing production, independent of the number of STRs. Additionally, simply limiting STRs does not resolve the complex issues these communities face. Jurisdictions with the strictest STR policies often still need substantial city resources to enforce regulations on unpermitted STRs, which is unsurprising given that areas with diverse lodging options and significant Transient Occupancy Tax (TOT) revenues from hotels tend to have fewer permitted STRs. This suggests that while regulating STRs is part of the solution, it is not a comprehensive fix for the broader housing challenges.

The additional data listed below provides a summary of STR regulations and registration requirements, operational standards, performance standards, and monitoring techniques from the eight jurisdictions’ STR ordinances and implementation practices:
• Several required STR operators to obtain an STR Permit, Business License, and TOT. The majority required permits to be renewed on an annual basis. • Several jurisdictions allowed one STR per property.
• Majority required inspections, whether they were self-certified for owner-occupied units or inspections completed by City staff, Building, Fire, or Environmental Health departments for non-owner-occupied units.
• Majority did not have permit exemptions for STR operations. • Majority prohibited ADUs as a dwelling type for STR operations.

Jurisdictions also provided the following operational requirements and performance standards for STRs which included the following:
• All jurisdictions required a 24/7 contact person and response times that ranged from 15 to 60 minutes by phone and/or 30 minutes to 1-hour response in person. • Majority require existing parking spaces on the property to be available for STR guests and consistent with City’s standard minimum parking requirements. • Majority have occupancy limitations, which allow no more than two individuals per bedroom.

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Pacifica City Council 12 June 24, 2024
• Majority required compliance with citywide noise ordinance standards. • Majority did not have provisions for pools.
• Half of the jurisdictions did not have provisions for daytime guests, and the other half had limitations on the number of daytime guests, which is calculated based on either the number of bedrooms or the number of occupants.
• Several included definitions for Daytime Guests, Hosted or Owner-Occupied vs Unhosted or Non-Owner-Occupied Short-Term Rentals or Stays, and Primary Residence.
• The duration of stays varied amongst all jurisdictions, with some requiring a minimum of two or three consecutive night stays, permitting a maximum of 60 or 120 days for unhosted overnight stays per calendar year, or requiring a minimum of 12 overnight stays total during the permit year to maintain status of registration.

Jurisdictions also provided the following provisions that would contribute to the ongoing monitoring STRs which included the following:
• The majority have a cap, and the majority do not have a buffer for STRs. One requires a 55’ buffer between STRs, another has a buffer by neighborhood, and another has an overlay district that limit STRs to a specific area of the City. • Majority stated that an STR permit may be revoked for violating ordinance, failure to make payments or other violations consistent with the violations section of the jurisdictions municipal code.
• Half of the jurisdictions differentiate between an unhosted, or non-owner occupied and hosted or owner-occupied stay with particular provisions, and others do not have limits or differentiate between the two stay types.
• Several rely on the provisions of the citywide municipal code violations section to take action on various STR violations.
• A few jurisdictions require audits for compliance reasons or by request.

In summary, staff found that creating an effective STR ordinance requires considering many factors unique to each community. Tailoring the ordinance to the specific characteristics of the jurisdiction is essential while also balancing the various aspects identified above. This customization is crucial for developing a sustainable and accountable STR program unique for each community.

Conclusion
The STR Program is very complex, impacting various City departments and functions, such as administration, planning, code enforcement, finance, and public safety. Pacifica’s STR program plays a pivotal role in the local economy, bolstering the hospitality industry, supporting local businesses, and making a substantial contribution to the City's revenue. This contribution is essential for funding critical municipal services that ensure a high quality of life in the community, encompassing public safety, infrastructure maintenance, and recreation activities.

The STR Program demands significant efforts in monitoring and enforcement. It will continue requiring substantial education efforts for current and future STR operators encouraging responsible and compliant hosting. Staff are working on additional educational materials for the permittees, providing regulatory and tax compliance guidance. The materials should include safety and law enforcement tips on how to reduce complaints such as robust vetting of potential guests and the use of cameras at entrances to monitor the number of guests and their activities, and how to empower property owners to understand their role in compliance and be more “hands-on” in managing their properties.

The City’s STR Ordinance has been an effective tool in mitigating the impact of the STRs, but it can and should be strengthened to provide staff with the additional tools necessary to induce Packet Pg. 17
Pacifica City Council 13 June 24, 2024
compliance administratively. Increased fines and the addition of administrative subpoena power will complement the other remedies already available in the City’s Municipal Code. Tightening up the regulatory requirements to require maximum occupancies and a minimum 2-to-3-night rental would further mitigate the negative impacts of these particular uses.

Staff remains committed to ensuring the successful implementation of the STR Program and future STR ordinance updates. We are confident that these efforts, combined with proactive and constructive engagement from the community, will result in establishing a well-regulated STR program that will remain a substantial contributor to the local economy and the City’s revenue base with minimal negative impact on the community.

COUNCIL QUESTIONS/REQUESTED FEEDBACK:

The following list of potential questions is intended to help guide the Council’s discussion for this study session and the direction the City Manager needs for further analysis and work in preparing potential future ordinance revisions:

1. What specific issues related to STRs does Council find important?

2. What constraints has Council identified that make it difficult for the City to enforce the ordinance? Or limitations on the City’s current enforcement activity?

3. What specific policy direction is the Council interested in exploring? PUBLIC COMMENT:

Prior to publication of the staff report, staff received three public comments (Attachment D) from members of the public. The comments included various concerns and recommended regulations for STRs.

ALTERNATIVE ACTION:

None identified, as the purpose of the study session is to receive direction about further analysis and work on potential ordinance revisions.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:

The Short-term rental program study session is consistent with the following item in the Counciladopted Strategic Plan and Priority Work Plan for FY2023-24:
• Goal 3: Prioritize protection and development of affordable housing. o Strategy B: Update the Short-Term Rental Ordinance.

Additionally, the study session supports the following Council goals:
• “Organizational and Fiscal Stability” The STR program contributes approximately $2 million in taxes and fees to the City’s revenue base annually. • “An Engaged Community” Consideration of the STR program in a public forum expands public participation in a manner consistent with this City Council Goal. • “A Healthy and Compassionate Community” Evaluating the relationship of STRs to the City’s housing stock is consistent with this City Council Goal.

FISCAL IMPACT:

There is no fiscal impact associated with this study session. However, any specific policy direction to staff may significantly impact the City’s budget and long-term financial sustainability.

ORIGINATED BY:

Planning Department
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Pacifica City Council 14 June 24, 2024
ATTACHMENT LIST:

Attachment A - CCC Public Comment Received (PDF)
Attachment B - HdL Compliance Process (PDF)
Attachment C - Jurisdictional Data (PDF)
Attachment D - Public Comment Received Prior to Publication (PDF) Attachment E - Pacifica STR Report HdL - 6-1-24 (PDF)
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STATE OF CALIFORNIA — NATURAL RESOURCES AGENCY GAVIN NEWSOM, GOVERNOR

CALIFORNIA COASTAL COMMISSION NORTH CENTRAL COAST DISTRICT 455 MARKET STREET, SUITE 300
SAN FRANCISCO, CA 94105
PHONE: (415) 904-5260
WEB: WWW.COASTAL.CA.GOV
Th10a
LCP-2-PAC-23-0023-1 (City of Pacifica Short Term Rentals) June 13, 2024

CORRESPONDENCE

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Attachment: Attachment A - CCC Public Comment Received (5696 : Short-Term Rental Study Session) 250 East 1st Street, Suite 1201; Los Angeles, California 90012 213.336.5900  betterneighborsla.org
June 7th, 2024
California Coastal Commission
455 Market Street, Suite 300
San Francisco, CA 94105
[email protected]

VIA EMAIL
RE: City of Pacifica LCP-2-PAC-23-0023-1 (City of Pacifica Short Term Rentals) – Oppose Unless Amended
Dear Honorable Chair Hart and Commissioners,
Better Neighbors Los Angeles is a coalition of hosts, tenants, housing activists and community members. We conduct data analysis and research on the short-term rental industry, including the industry’s impact on coastal communities. In addition, Better Neighbors works to promote short-term rental policies that foster true home-sharing in hosted only short-term rentals within the Coastal Zone because this is the best way to balance the preservation of affordable housing and coastal public access.

As submitted, the City of Pacifica Short Term Rentals LCPA (“LCPA”) does not include several key policies many other coastal cities have adopted to protect housing and provide truly lower-cost overnight accommodations. Unhosted STRs turn desperately-needed coastal housing stock into luxury vacation rentals for the wealthiest travelers. This includes clear definitions of unhosted and hosted short-term rentals, a primary residency requirement for hosts, a limit of one short-term rental per natural person, and a cap on the number of nights an unhosted short-term rental may be operated per year. Without these key provisions, the proposed 150 cap on shortterm rentals citywide included in the LCPA will not adequately safeguard existing housing stock nor necessarily contribute affordable overnight accommodation options for visitors. For these reasons, we request the Commission to amend the LCPA to define unhosted and hosted shortterm rentals, adopt a primary residency requirement for hosts, place a limit of one short-term rental per person, and include a 60-night cap on the number of nights an unhosted short-term rental may be operated annually.

Majority of Pacifica STRs are Unhosted and Remove Housing Stock According to AirDNA, as of March 2023 there were approximately 198 short-term rentals operating in Pacifica, 173 of which were unhosted.1 Pacifica has seen also seen 1 Data on file with BNLA. AirDNA combines data from STR websites to put together a picture of the STR market in a particular area: https://www.airdna.co/
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Attachment: Attachment A - CCC Public Comment Received (5696 : Short-Term Rental Study Session) Better Neighbors LA
June 7, 2024

significant growth in the number of unhosted short-term rentals over the years. Between May 2017 and March 2023, the number of unhosted short-term rentals increased by more than 100 total listings, from 67 in May 2017 to 173 as of March 2023.2 This sharp increase illustrates the corporatization of housing for tourist-serving accommodations, at the cost of available housing options for long-term residents. According to the Pacifica 2023-2031 Housing Element, this loss of housing stock to tourist-serving accommodations is contributing to fair housing issues within the City: “Pacifica’s housing market is influenced by economic pressures to convert a portion of its housing stock to short-term vacation rentals.”3 Without an LCPA that adequately differentiates between hosted and unhosted short-term rentals, and makes certain unhosted short-term rentals function as housing, these economic pressures will likely contribute to the threat of displacement of Pacifica’s long-term residents.

Pacifica Unhosted STRS Are Not Affordable Overnight Accommodations According to a forthcoming report by Nicholas DiRago of the University of CaliforniaLos Angeles, the average cost for an unhosted short-term rental in Pacifica’s Coastal Zone ranges from $235 to $495 per night.
4 Meanwhile, the average price per night of a hotel room accommodating two people is $193.37 as of June 2024.5 Therefore, on average, an unhosted short-term rental is at minimum $41.63 more expensive than a comparable hotel room. Unhosted short-term rentals thus cannot be considered affordable overnight accommodations in Pacifica when compared to hotels. As stated in the staff report, Pacifica has approximately 330 hotel rooms, including seven hotels, two of which offer rooms with kitchenettes.

Recommendations
Based on our data analysis, we ask the Commission to amend the LCPA to include the following provisions:
2 Data on file with BNLA. In May 2017, approximately 67 unhosted short-term rentals existed in Pacifica compared to 173 as of March 2023.
3 Pacifica 2023-2031 Housing Element, Appendix D: City of Pacifica Assessment of Fair Housing, page 169:
https://cityofpacifica.egnyte.com/dl/e1sZRgKp7W. 4 Data on file with BNLA. Average daily rate accounts for April 2022-March 2023. 5 America’s Best Value Inn Pacifica: https://www.sonesta.com/americas-best-value-inn/ca/pacifica/americas-bestvalue-inn-san-francisco-pacifica; The Anchor Inn: https://anchorinnhotels.com/book-now/; Fairfield Inn & Suites San Francsico Pacifica: https://www.marriott.com/reservation/rateListMenu.mi; Inn at Rockaway:
https://www.innatrockaway.com/reservations?room_check_in=2024-06-06&room_check_out=2024-06- 07&promo_code=&rooms=1&room1=2 ; Pacifica Beach Hotel: https://be.synxis.com/?adult=1&arrive=2024-06- 06&chain=28109&child=0&currency=USD&depart=2024-06-07&hotel=35301&level=hotel&locale=enUS&rooms=1&start=availresults ; Pacifica Lighthouse Hotel, Trademark Collection by Wyndham:
https://www.pacificalighthouse.com/ ; Sea Breeze Motel at Rockaway Beach:
https://www.seabreezerockaway.com/.
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Attachment: Attachment A - CCC Public Comment Received (5696 : Short-Term Rental Study Session) Better Neighbors LA
June 7, 2024

1. Define Unhosted vs. Hosted Short-Term Rentals: According to the current LCPA, there is no distinction between unhosted and hosted short-term rentals. Currently, unhosted short-term rentals do not function as housing, while hosted short-term rentals necessarily function as housing. The LCPA should be amended to include this distinction for two reasons. First, this distinction will provide the City and the Commission with data needed to better understand the impacts of short-term rentals.

Second, this distinction coupled with the 60-night annual cap will provide hosts with the ability to continue renting out their primary residence on a limited basis.

2. Primary Residency Requirement for Hosts: The Commission has in the past approved primary residency requirements for short-term rental hosts in jurisdictions such as the City of Half Moon Bay in March 2023.6 A primary residency requirement ensures a short-term rental is used primarily as housing, with short-term renting as a secondary use.

3. Limit One STR Per Natural Person: Without a limit of one short-term rental per natural person, corporate hosts will be allowed to proliferate in Pacifica. By their very nature, corporate hosts do not use their properties as long-term housing, and instead operate these homes as de facto hotels. The Commission most recently approved this policy in Marin County in April 2024.
7 4. 60-Night Cap on Unhosted STRs Annually: Unhosted short-term rentals limited to 60 nights per year would be protective of coastal access, especially in a jurisdiction with limited housing stock. Furthermore, with a cap limited to only unhosted short-term rentals, hosted short-term rentals would continue to provide affordable coastal access for visitors. This cap is similar to the one approved by the Commission in March 2023 for the City of Half Moon Bay.
8 Conclusion
Fundamentally, as submitted, the City of Pacifica’s LCPA with a modest 150 cap will not adequately safeguard long-term residents from the impacts of unhosted short-term rentals and will not ensure affordable coastal access for visitors. For these reasons, Better Neighbors asks that you amend the LCPA as outlined in our recommendations. Should you have any questions, please contact Becca Ayala at [email protected]. /s/ Randy Renick
6 https://documents.coastal.ca.gov/reports/2023/3/W14b/W14b-3-2023-report.pdf 7 https://documents.coastal.ca.gov/reports/2024/4/Th9a/Th9a-4-2024-report.pdf 8 https://documents.coastal.ca.gov/reports/2023/3/W14b/W14b-3-2023-report.pdf a
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Attachment: Attachment A - CCC Public Comment Received (5696 : Short-Term Rental Study Session) From: Cindy Abbott
To: NorthCentralCoast@Coastal
Cc: KoppmanNorton, Julia@Coastal; Ringuette, Oceane@Coastal Subject: Public Comment on June 2024 Agenda Item Thursday 10a - City of Pacifica LCP Amendment No. LCP-2-PAC-23- 0023-1 (Short-Term Rentals).

Date: Friday, June 7, 2024 4:20:01 PM
Dear Chair Hart, California Coastal Commissioners and Coastal Staff, Thank you for all of your work to protect and provide access to the amazing California coast. This includes your recent important discussions (including the CCC December 2023 meeting presentations) about the value of maintaining coastal neighborhoods and recognition that the proliferation of un-hosted short term rentals are impacting the affordability of living on the coast and undermining residential zoning as homes and apartments are changed to commercial enterprises.

In Pacifica – like elsewhere along the coast and in communities throughout California -- we’ve seen residential neighborhoods negatively impacted as more and more housing is purchased by real estate investors who are converting units to full time un-hosted short-term rentals. The impact has been increased home and rental prices, loss of neighbors and community, and a revolving door of people in and out like at a hotel without the structure of management.

With escalating concerns from throughout Pacifica, the City Council has prioritized further review of the 2018 Short Term Rental (STR) Ordinance and a study session has been promised to take place soon. Why? Because Pacifica residents recognize that the a cap of 150 STR permits versus units alone doesn’t protect long-term affordable housing and displacement concerns or ensure the safety and vitality of neighborhoods.
·
The proposed cap doesn’t set guidelines about how to allocate permits and could result in all 150 permits being in the Coastal Zone.
·The 150 permit cap doesn’t mitigate the disruption to neighborhood character and safety of un-hosted STRs with unlimited nights per year in residential neighborhoods.

Meaningful updates such as a primary residency requirement, limiting the number of STRS per owner/operator within city limits, and operating limits on the number of rental nights per year, such as have been approved in other coastal communities are needed.

Over the past several years, I’ve seen homes in my neighborhood where families used to live and kids played, be taken over by short term rentals. I’m part of a growing group of residents who see the negative effects of unhosted STRs on the City and are encouraging positive change that can provide access and accommodations without residential neighborhoods being commercial zones.

We look forward to supporting an amended STR Ordinance for your review and approval in the near future.

With appreciation and regard for the work you do,
Cindy Abbott
West Sharp Park
Pacifica
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Attachment: Attachment A - CCC Public Comment Received (5696 : Short-Term Rental Study Session) From: Gary Furlong
To: NorthCentralCoast@Coastal
Subject: Public Comment on June 2024 Agenda Item Thursday 10a - City of Pacifica LCP Amendment No. LCP-2-PAC-23- 0023-1 (Short-Term Rentals).

Date: Friday, June 7, 2024 4:18:02 PM
I would like to thank the commissioners for their efforts on behalf of citizens of this state to maintain and improve the coastal regions of California. Your work is invaluable.

My comments today are in regards to City of Pacifica LCP Amendment No. LCP-2-PAC-23- 0023-1 (Short Term Rentals). The city of Pacifica has put forward a revised ordinance in regards to Short Term Rentals in the city of Pacifica, which, among other things, will limit the number of permits for STRs to 150 in the city of Pacifica. For the last 24 years I have resided in the Pedro Point neighborhood of Pacifica; this is a somewhat small, rather geographically isolated neighborhood that is near one of the popular beaches in Pacifica. Over the years our neighborhood has developed into a rather social, friendly neighborhood where neighbors know each other, socialize with each other and generally make a point of helping each other out when there is a need. Really, a version of what many would consider the American dream. However, that is being threatened by the rapid, extensive spread of unhosted short term rentals in our neighborhood. Instead of having a family rent or own a home we have a about 30 houses that now serve as unhosted short term rentals in our small neighborhood; that's 30 UNhosted STRs (there are also some hosted STRs). And this number is growing.

These unhosted short term rentals are a threat to the character of our neighborhood; they are removing houses from the housing market as well as driving up the cost of rentals and home prices (points that Dr. David Wachsmuth made to the Coastal Commission in his excellent presentation on December 14, 2023, which I would encourage everyone to review again).

It is my belief that the proposed ordinance for Pacifica hardly begins to address this issue; at most it might be considered a first step though I think it would serve us to have a more forceful first step. The city is proposing 150 permits, not 150 STRs, as some permits are for multiple units. Instead we need an ordinance more akin to some that the Commission has already approved such as the one in Half Moon Bay. Key and essential points of the ordinance for Half Moon Bay are:
* a residency requirement; the owner must live at the property for more than half a year before using it as a STR.
* only one STR per owner/operator within the city
* a limit of no more than 60 operating nights per year for an unhosted STR (personally, I would prefer a much, much lower limit).

It is our hope that in the near future members of the community will be able to work with the members of the city council and staff to create an ordinance that more closely reflects what will help to preserve our city of Pacifica and neighborhoods like mine. In the meantime we continue to watch houses being removed from the housing market to be made into what are a
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Attachment: Attachment A - CCC Public Comment Received (5696 : Short-Term Rental Study Session) essentially "micro-hotels", we watch the price of our housing stock and rentals continue to go up as owners of unhosted STRs compete with potential home owners and renters for the available housing stock, we watch neighborhoods such as mine being hollowed out and we watch our city police being called repeatedly to deal with issues at unhosted STRs.

Regards,
Gary Furlong
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Attachment: Attachment A - CCC Public Comment Received (5696 : Short-Term Rental Study Session) From: Kris Geiger
To: NorthCentralCoast@Coastal
Subject: Public Comment on June 2024 Agenda Item Thursday 10a - City of Pacifica LCP Amendment No. LCP-2-PAC-23- 0023-1 (Short-Term Rentals).

Date: Friday, June 7, 2024 3:40:50 PM
Dear California Coastal Commissioners, We are respectfully submitting our comments in regard to the ongoing proliferation of un-hosted and/or unpermitted Short Term Rentals (STR) in our neighborhood and City. We participate and support our local community at events, gatherings and as neighbors. However, that is being threatened by the rapid spread in unhosted short term rentals in our neighborhood.

We would like to ensure that the City of Pacifica LCP Amendment No. LCP-2-PAC-23- 0023-1 (Short Term Rentals) will limit the number of permits for STRs in the city of Pacifica. We feel there is an urgent need in Pacifica and on our own street to take strong action. It seems that STR proliferation in unending as more and more formerly family occupied houses are lost to absentee owners who offer the homes in all or part as Short Term Rentals. If this trend continues we sense that we are in danger of losing our sense of community.

Moreover, we feel that the proposed ordinance for Pacifica does not fully address the issue; it might be considered a first step but we think it would serve us better to have a more controls in place.

The city is proposing 150 STR permits, not 150 STRs. We need additional protections, such as buildings hpusing mutiple unit STR requiring more that one permit And adopting the following requirments:
- a residency requirement; the owner must live at the property for a one year period from ownership before using it as a STR.
- only one STR per owner/operator within the city
- a limit of no more than 60 operating nights per year for an unhosted STR (personally, I would prefer a much, much lower limit).

It is our hope that the Pacifica community will be able to have more protections added by working with the City Council, Staff and The Coastal Commission. We need to implement an ordinance that preserves our neighborhoods.

In closing, we appreciate your efforts on behalf of citizens of this state to maintain and improve the coastal areas of California.
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Attachment: Attachment A - CCC Public Comment Received (5696 : Short-Term Rental Study Session) From: Patricia Kephart
To: NorthCentralCoast@Coastal
Subject: Public Comment on June 2024 Agenda Item Thursday 10a - City of Pacifica LCP Amendment No. LCP-2-PAC-23- 0023-1 (Short-Term Rentals).

Date: Friday, June 7, 2024 12:23:59 PM
Dear California Coastal Commissioners:

Thank you for understanding the negative impacts of unhosted STRs as evidenced by the current ordinance approved in Half Moon Bay.

As a Pacifica resident, the proposed cap will not help address our city’s experience. What we need is an amendment to the current STR ordinance to mirror what’s in place for Half Moon Bay.

We look forward to working with City staff and council to create this amendment and bring it to the CCC very soon.

Respectfully submitted,
Patricia Kephart
1162 Barcelona Dr.

Pacifica, CA. 94044
650-678-0476
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Attachment: Attachment A - CCC Public Comment Received (5696 : Short-Term Rental Study Session) From: Erin Macias
To: NorthCentralCoast@Coastal
Subject: Public Comment on June 2024 Agenda Item Thursday 10a - City of Pacifica LCP Amendment No. LCP-2-PAC-23- 0023-1 (Short-Term Rentals).

Date: Friday, June 7, 2024 8:00:58 AM
I am a Pacifica resident impacted by Short Term Rentals in our community. I am asking you to please mirror what Half Moon Bay has done. The cap needs to be “per unit” not “per permit” as there are operators who acquire housing units and operate multiple under one permit. For example, there is one operator in Pacifica who holds a permit for 17, yes seventeen!, of these rentals. That is 17 families displaced from housing stability and countless more that are directly impacted by the equity issue these rentals create. Short term rentals are not affordable, they are creating barriers to beach access due to their lack of affordability. Please carefully consider the proposal before you and require the cap to be per unit, not per permit. Thank you for your hard work on this difficult issue affecting our coastal communities.

Warmly,
Erin Macias
Pacifica CA
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Attachment: Attachment A - CCC Public Comment Received (5696 : Short-Term Rental Study Session) From: robert odonnell
To: NorthCentralCoast@Coastal
Subject: Public Comment on June 2024 Agenda Item Thursday 10a - City of Pacifica LCP Amendment No. LCP-2-PAC-23- 0023-1 (Short-Term Rentals).

Date: Friday, June 7, 2024 2:55:26 PM
Dear Commissioners,
Thank you for your consideration of the issue of Short Term Rentals in Pacifica. We have a real problem in our City with a weak ordinance that needs to be amended. Neighborhoods are being negatively impacted with a slew of STR’s unsupervised and
degrading the residential areas. Other cities like Half Moon Bay have enacted strong appropriate ordinances to correct this problem and Pacifica needs to do the same. Citizens here are willing and able to work with our City Council and Staff to enact such an ordinance. I encourage the Coastal Commission to support us as we work to be develop and implement an upgraded ordinance to properly manage short term rentals. We hope this can be accomplished in the short term.

Thank you,
Robert and Jacqueline O’Donnell
Aspen Dr. Pacifica, CA
JacquelineO’Donnell
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Attachment: Attachment A - CCC Public Comment Received (5696 : Short-Term Rental Study Session) From: Caitlin Quinn
To: NorthCentralCoast@Coastal
Subject: Public Comment on June 2024 Agenda Item Thursday 10a - City of Pacifica LCP Amendment No. LCP-2-PAC-23- 0023-1 (Short-Term Rentals).

Date: Friday, June 7, 2024 7:50:08 AM
Dear Commissioners,
I want to thank you for the important work you do that cares for our beautiful coastline—and especially for the work you have been engaging in recently to protect California’s coastal neighborhoods and their resources from being commercialized by unhosted short-term rentals (STRs) and converting neighborhoods into unregulated hotel districts.

In terms of City of Pacifica LCP Amendment No. LCP-2-PAC-23-0023-1 (Short-Term Rentals), which requests that a cap of 150 be placed on STR permits (sadly, NOT units) in Pacifica, I ask you to please keep in mind that while restrictions of any kind being placed on unhosted STRs in our beautiful city will be appreciated by residents here, many of us believe that what our City truly needs is an amended STR ordinance that puts in place the types of restrictions you so wisely granted our sister-city, Half Moon Bay, such as:

A primary residence requirement for all STR owners/operators; A limit of one (1) STR per owner/operator within the city limits; and An operating limit of 60 nights per year for unhosted STRs.

While our City staff currently counts 100 STRs on its permit roster, the actual number of STRs operating in Pacifica (according to the non-profit data hub, Inside Airbnb) is well over 200. The majority of these STRs are unhosted and owned by real estate investors who have taken much-needed homes from our community and converted them into de facto hotels. In fact, of the 23 homes on my street, 12 of them are now unhosted STRs—that’s 52% of the immediate neighborhood! When my partner and I purchased our home in Pacifica’s West Sharp Park neighborhood seven years ago, it was a dream come true. That dream morphed into a nightmare when our next-door neighbor sold their home to a corporation that turned the house into a full-time, unhosted STR. This conversion resulted in a longterm renter—a single woman who works in education non-profit—losing her home. For nearly two years now, we have lived with “checking in” and “checking out” noise at all hours of the night/early morning, trespassing, the dumping of unsorted trash in our bins, cigarette smoke filling our home and impacting our health, distress over dogs left abandoned at the property, and light pollution. We have even had the police come to our door to ask if we had seen “any activities involving children and drugs at the Airbnb next door.”
The corporation that owns and operates the unhosted STR next door to us also owns and operates 17 other unhosted STRs in Pacifica and 180+ STRs across California. It has no interest in being a “good neighbor.” Its only concern is how much profit it can make from renting out the home as a luxury accommodation for $500+ dollars a night. (Note: the cost to rent this three-bedroom home for the three nights of July 4th weekend is in excess of $4,600.) In the beginning, we tried to reach out to this corporation, pleading to speak with someone in a leadership role there with whom we could work on abating the issues that were destabilizing our lives and impacting our health, only to be palmed off to a phone number or generic email address that goes to a customer service rep based outside the U.S. When I did finally make contact with a property manager who lives in Northern California, this property manager told me that the solution to being woken up by their guests’ late-night noise was for me to “Go to a doctor and be put on medication.” When we reached out to Airbnb’s Neighborhood Support platform for help, the corporation had its attorney send us a threatening letter—the same type of threatening letter we learned had also been sent to other Pacifica a
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Attachment: Attachment A - CCC Public Comment Received (5696 : Short-Term Rental Study Session) residents who had complained about other properties owned and operated by this same corporation.

We are not wealthy. It took us nearly 40 years to save up enough money to buy our first home, and we are a single-income family, with that income coming from a non-profit. Our entire life savings has been sunk into a home we thought would be our “forever home” that would take us into retirement. Now, our dreams have turned toward selling this home to escape the ongoing trauma from an untenable situation that has been thrust upon us, only to be told by realtors that the value of our home has been negatively affected because we now live next door to an unhosted STR.

The City of Pacifica's current “good neighbor policies” where unhosted STRs are concerned have been extraordinarily ineffective—not only for us, but for hundreds of residents across our city. What is needed is an amended STR ordinance that puts in place the types of restrictions on unhosted STRs that nearly every other city in San Mateo County, including Half Moon Bay, has enacted in order to stem:
the loss of homes;
the loss of families, which means the loss of children in our school systems; the inflation of housing prices that shut families out of the market; the devastating drop in the value of the homes of those residents unfortunate enough to live near an unhosted STR;
the strain put on water and other resources for homes that would normally house 3-4 people and now regularly house double or even triple that number of people (people for whom conservation of utilities is not a priority since they are not paying for them); the degradation of security and community;
and the loss of our neighborhoods’ character.

I am a member of a growing group of Pacifica residents who are impacted by and concerned with the negative effects of unhosted STRs on our City, and we are committed to working with our City Council and staff on the creation of such amended STR ordinance that we look forward eagerly to bringing before you in the very near future.

Thank you so much for your time and consideration.

Sincerely,
Caitlin Quinn
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Attachment: Attachment A - CCC Public Comment Received (5696 : Short-Term Rental Study Session) From: Lyla Reinero
To: NorthCentralCoast@Coastal
Cc: Bryan Reinero
Subject: Public Comment on June 2024 Agenda Item Thursday 10a - City of Pacifica LCP Amendment No. LCP-2-PAC-23- 0023-1 (Short-Term Rentals).

Date: Friday, June 7, 2024 12:25:30 PM
Dear Commissioners,
Full disclosure: We are borrowing language for this letter from another concerned citizen of Pacifica, however, the sentiment remains the same.

We want to thank you for the important work you do that cares for and protects our beautiful coastline—and especially for the work you have been engaging in recently to protect California’s coastal neighborhoods and their resources from being
commercialized by unhosted short-term rentals (STRs) and converting neighborhoods into unregulated hotel districts.

In terms of the City of Pacifica LCP Amendment No. LCP-2-PAC23-0023-1 (Short-Term Rentals), which requests that a cap of 150 be placed on STR permits (sadly, NOT units) in Pacifica, we ask you to please keep in mind that while restrictions of any kind being placed on unhosted STRs in our beautiful city will be appreciated by residents here, many of us believe that what our City truly needs is an amended STR ordinance that puts in place the types of restrictions you so wisely granted our sister-city, Half Moon Bay, such as:
• A primary residence requirement for all STR owners/operators • A limit of one (1) STR per owner/operator within the city limits
• An operating limit of 60 nights per year for unhosted STRs.

While our City staff currently counts 100 STRs on its permit roster, the actual number of STRs operating in Pacifica (according to the non-profit data hub, Inside Airbnb) is 230. (A search on Airbnb for Pacifica shows similar numbers). The majority of these STRs are unhosted and owned by real estate investors who have taken much-needed housing stock from our community and converted them into de facto hotels. This causes issues for all of Pacifica, however those of us living in the coastal zone are disproportionately affected.

When my husband and I purchased our home in Pacifica’s Pedro Point neighborhood 13 years ago, it was a dream come true for our family of 4 (soon to be 5!). We loved the sense of
community here, and knowing all of our immediate neighbors. In 2019, the cottage uphill across the street from us was sold by a lovely young couple (who were looking to move to a larger space to start their family) to a corporation that
quickly turned the house into a full-time, unhosted STR. The new owner/operators came in and did a quick job of converting a 2BR/1BA cottage into what is currently listed on STR sites as a 4BR/2BA property. Permits were never pulled for any of the illegal conversions that they did, including turning one of the external garage/storage areas into a “guest cottage”. This “work” was all completed shortly before the pandemic began, and it has been a nightmare living across from them ever since. a
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Attachment: Attachment A - CCC Public Comment Received (5696 : Short-Term Rental Study Session) Among the issues we’ve had to deal with include loud parties, multiple cars parking illegally, “checking in” and “checking out” disturbances (tires screeching because of the guests' inability to navigate the steep driveway), trespassing (guests arriving at our home with poor GPS directions), cigarette and or marijuana smoke filling our home and impacting our health, among other things. We fear for our family's safety and privacy. The STR across from us looks down directly to our property. There’s nothing to stop a “guest” from returning to our neighborhood, and we would have no idea which one it was.

We have called the police on multiple occasions, yet we hate to do so over things that may seem trivial (not wanting to waste our precious resources).

The corporation that owns and operates the unhosted STR across from us also mmanages at least 17 unhosted STRs in Pacifica alone and 180+ STRs across California. It has no interest in being a “good neighbor.” Its only concern is how much profit it can make from renting out these homes as luxury accommodations for $500+ dollars a night. (Note: the cost to rent this property for the 2 nights of July 4th weekend is nearly $3,000.) Efforts to reach the property managers are difficult.

Emails appear to be responded by AI (not actual people) and phone calls are unanswered. The property had a mudslide almost 18 months ago resulting in a muddy waterfall flowing into our driveway and garage. There has been minimal effort for them to construct a retaining wall to prevent further potential damage.

We also fear retaliation from this corporation because at one point they had an attorney who sent us threatening letters for having called the police (this same attorney has sent other Pacificans similar letters threatening to take legal action for “impeding his client’s business”).

It is exhausting living across from this nuisance property.

I’ve never had high blood pressure in my life until recently.

The City of Pacifica's current “good neighbor policies” where unhosted STRs are concerned have been extraordinarily
ineffective—not only for us, but for hundreds of residents across our city. What is needed is an amended STR ordinance that puts in place the types of restrictions on unhosted STRs that nearly every other city in San Mateo County, including Half Moon Bay, has enacted in order to stem:
• the loss of homes for full-time residents
• population decline (10% decline since 2020 census)
• the loss of families, which means the loss of children in our school systems
• the inflation of housing prices that shut families out of the market. Rising rents lead to minimal housing available for long-tern rentals (only 35 LTRs available as of today)
• the devastating drop in the value of the homes of those residents unfortunate enough to live near an unhosted STR • the strain put on water and other resources for homes that would normally house 3-4 people and now regularly house double or even triple that number of people (people for whom
conservation of utilities is not a priority since they are not paying for them). Pacifica does not have the infrastructure to handle its current sewage situation
• the degradation of security and community
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Attachment: Attachment A - CCC Public Comment Received (5696 : Short-Term Rental Study Session) • and the loss of our neighborhoods’ character.

We are members of a growing group of Pacifica residents who are impacted by and concerned with the negative effects of unhosted STRs on our City and we are committed to working with our City Council and staff on the creation of such amended STR ordinance that we look forward eagerly to bringing before you in the very near future.

Thank you so much for your time and consideration.

Thanks and take care,
Lyla and Bryan Reinero
1531 Grand Ave, Pacifica, CA 94044
Lyla cell: 415.596.2740
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Attachment: Attachment A - CCC Public Comment Received (5696 : Short-Term Rental Study Session) From: Stephanie Robbins
To: NorthCentralCoast@Coastal
Subject: Public Comment on June 2024 Agenda Item Thursday 10a - City of Pacifica LCP Amendment No. LCP-2-PAC-23- 0023-1 (Short-Term Rentals).

Date: Friday, June 7, 2024 5:06:05 PM
Dear Pacific City Council and Staff,
I want to thank the council for your understanding and concern for the negative impacts of unhosted Short Term Rentals (SRTs) on our coastal communities, as evidenced by the ordinances they have approved in places like Half Moon Bay. However, we the residents of West Sharp Park do not believe the proposed cap will help address the serious issues our City is experiencing due to the large numbers of unhosted STRs in our neighborhood. We need to truly amend our current ordinance to ensure the peace, continuity and safety of our neighborhood. I truly look forward to working with the City Council and staff on the creation of such an amended ordinance and to bringing it before the CCC in the very near future.

Thank you,
Stephanie Robbins
15 Santa Rosa Ave
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Attachment: Attachment A - CCC Public Comment Received (5696 : Short-Term Rental Study Session) From: Morgen Underhill
To: NorthCentralCoast@Coastal
Subject: Re: Public Comment on June 2024 Agenda Item Thursday 10a - City of Pacifica LCP Amendment No. LCP-2-PAC23-0023-1 (Short-Term Rentals).

Date: Friday, May 24, 2024 4:42:40 PM
Sorry to send a second email, but if the proposed ammendment involves a cap on permits and limiting the number of nights per year, then Google's Gemini AI is really quite impressive.

Also, if that's the case, I'd like to say that nightly limits are probably a bad idea because they address symptoms rather than the causes of the problems we've been having, and that I think it would be much more effective in terms of addressing the problem and in terms of preserving the maximum amount of tax revenue possible for the city, to only place caps on those STRs at which the owner does not reside. STRs that involve homeowners renting out some or all of their own home are not causing the problems we're experiencing; it's the ones where there is no one readily at hand in the moment that guests are behaving inappropriately to hold accountable for their actions.

On Fri, May 24, 2024, 3:33 PM Morgen Underhill <[email protected]> wrote:

Neither the email notification of the hearing, the web pages it directs one to, nor a search of the web has been able to provide insight as to what the proposed ammendment is. I'm sure I either support or oppose it, but first and foremost I support being more explicit in our communications about such things.

That said, if the proposal would involve measures which would make it harder for corporate or absentee STRs to exist and supported the use of STRs as a gig-economy supplemental income by local homeowners, I would support it.
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Attachment: Attachment A - CCC Public Comment Received (5696 : Short-Term Rental Study Session) HdL: STR COMPLIANCESERVICES
HdL delivers Short-Term Rentals (STRs) compliance services to the City of Pacifica in partnership with Deckard Technologies. While some of the details about how HdL identifies non-compliant STRs are trade secrets, HdL can share general steps with the public. The purpose of this document is to provide a general overview of the process HdL employs and good-to-know information about how STR compliance services work.

An important place to start is the relationships among business licensing, transient occupancy tax filing, and STR permitting. An owner can only legally operate a STR after securing a business license, preparing to collect, file, and remit transient occupancy tax, applying for and paying for a STR permit, receiving City approval, and then receiving the STR permit. It takes an owner who is motivated to operate quickly and legally about 30 days or less to go through the complete business license, TOT, and STR application processes and to receive approval from the City’s code enforcement staff to begin operating a STR.

While some owners know this process, others are unfamiliar with it. HdL’s service supports all owners in their efforts to legally operate a STR. Generally, HdL’s STR service to Pacifica includes:
• Daily monitoring of the online STR advertisement market. • Identification of non-compliant properties.
• Compliance activities to help STRs register and obtain a business license, prepare to file quarterly Transient Occupancy Tax (TOT), secure a STR permit, or cease advertising and renting. • Ongoing analysis of quarterly TOT filings by STRs.
• STR TOT delinquency collections.
• STR Permit and Business License annual renewals.

Some may be surprised to learn that there are many more online ads for STRs than there are actual STRs. One reason is many hosts post more than one ad to market their STR to the public. A rule of thumb is there are twice as many ads as STRs in a community.

There is a constant fluctuation in the STR market. Understandably, new owners enter the market, others leave, some post new ads, others take down ads, some sell properties, or others decide to live in rather than rent a home. HdL performs ongoing compliance efforts as it tracks these changes through daily updates.

When an owner operates a non-compliant STR, HdL sends a series of letters intended to educate the property owner and help the owner comply with code requirements. HdL finds that roughly 70% of discovered STRs respond to the first two letters. STRs who fail to respond to the initial letters receive an estimated assessment of back taxes going back three years. Often, the remaining 30% of STRs respond to the assessment letter. If a STR disputes the assessment, HdL requires them to report and pay actual taxes owed, bringing the STR into compliance.

The compliance process is a cycle that repeats every quarter. The objective of the cycle is to help each noncompliant STR achieve compliance by the end of the quarter’s cycle. Sometimes, there are outlying STRs who fail to respond to HdL’s outreach and compliance efforts. In those cases, HdL supports the City in its additional enforcement activities.

Here is a general timeline of the compliance cycle:
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Attachment: Attachment B - HdL Compliance Process (5696 : Short-Term Rental Study Session) Month 1
HdL sends
multiple letters
to each noncompliant STR
owner.

Month 2
HdL prepares
and sends
assessment
letters to each
non-compliant
STR owner.

Month 3
HdL prepares
evidentiary
packets for
each noncompliant STR
owner.

Month 4+
City takes
enforcement
action using
the evidentiary
packet as
support.
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Attachment: Attachment B - HdL Compliance Process (5696 : Short-Term Rental Study Session) FY 2023-24
*FY 2022-23
Pacifica
(FY 23-24)
Half-Moon Bay
(FY 23-24)
Grover Beach
(FY 23-24)
Capitola
(FY 23-24)
Pacific Grove (FY
23-24)
Oceanside
(FY 23-24)
Burlingame
(FY 23-24)
Palm Springs
(FY 23-24)
Marin County
(FY 23-24)
General Fund
Revenue $48,941,100 $50,000,000 $18,900,000 $18,738,503 $31,263,187 $223,446,856 $80,510,000 $197,514,084 $783,721,389 General Fund
Operating $48,607,256 $63,400,000 $36,200,000 $19,780,450 $32,104,273 $526,224,110 $74,520,000 $218,653,065 $783,721,389 TOT Total $3,618,600 $8,626,313 $918,000 $1,414,286 $6,463,000 $14,641,517 $17,919,000 $48,921,085 $5,865,000 TOT STR $1,736,817 $375,174 $458,567 $469,807 $1,200,000 7,964,559* $24,666 $16,415,392* $7,188,684* #Hotel Rooms 300 595 113 250 1,045 2,344 3,503 6,900 N/A # Permitted STRs
(hosted +
unhosted)
133 20 113 49 108 1002 21 2,818 978
STR CAP # 150 No Cap
100 (60 noncoastal, 40 coastal) for nonowner occupied.No cap for owner occupied.

No Cap 250
480 Non-hosted within Coastal Zone. No new nonhosted outside Coastal Zone No Cap
No more than 20% of units per neighborhood
1,200
Housing Units
(2020 US Census
Data)
14,652 4,833 5,856 5,485 8,121 65,426 13,170 35,184 111,546 STR % of Housing
Units 0.80% 0.41% 1.93% 0.89% 1.33% 1.53% 0.16% 8.01% 0.88% c
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Attachment: Attachment C - Jurisdictional Data (5696 : Short-Term Rental Study Session) From:

To: Public Comment
Subject: Short Term Rentals (Public Comment)
Date: Wednesday, June 12, 2024 8:21:06 PM
[CAUTION: External Email]
Dear Pacifica City Council,
I am writing to express my hope that the city passes a limit on STRs in Pacifica. I am a resident of the city, active in the community and would love to be able to afford a home here.

Due to the limited housing supply, each house that is listed for sale vs. short term rental can make an impact to the trajectory of our town. I live in Manor and have a STR down the street, there is frequently loud music and people in and out. There is also always a TON of garbage on the street. If there were full-time residents living there, there would be more ownership of the community vs. transient renters.

Pacifica is a target for AirBnB's due to it's beauty and proximity to the city. Some STR owners look at this as purely a cash grab with no connection to the community. Meanwhile, residents like myself are struggling to find housing. Additionally, many studies find that commercialized short-term rentals artificially inflate rentals costs.

I know STR bring in an income to the city via taxes. I feel strongly that the community created through long term residents is far more valuable than the income. We need Neighbors not AirBBs. How many STR owners volunteer at local events? Support our local business on the regular? Help neighbors out in need?
I appreciate your consideration and am happy to chat more.

Very best,
Brittaney Shade
CAUTION: This email originated from outside of the City of Pacifica. Unless you recognize the sender's email address and know the content is safe, do not click links, open attachments or reply.
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Attachment: Attachment D - Public Comment Received Prior to Publication (5696 : Short-Term Rental Study Session) From:

To: Public Comment; _City Council
Subject: STRs in Pacifica
Date: Wednesday, June 19, 2024 11:50:17 AM
[CAUTION: External Email]
Dear City Council Members,
Thank you for your difficult work on our behalf. I recognize it is not easy to hear from people who are upset that you aren't acting according to their best interest when you are tasked with representing the best interest of all Pacificians.

I believe it is in the best interest of all Pacificians to limit the number of unhosted STRs, limit STR permits to one per resident, and not allow non-residents to run STRs as businesses in Pacifica. Non-residents don't build our community, and the money they provide via fees to the city is not worth the cost of having them in our community.

I believe it is in the best interest of Pacifica to promote tourism. Let's do that with wellregulated hotels and resorts that pay much higher fees to the City than STRs.

I understand STRs provide space for larger groups, and resorts can, too. I believe having a party or event can be great for everyone. Hotels and resorts can provide event space that is good for both the partygoers and the community.

Pacificans need fewer, better-regulated STRs.

Thank you for your time and your commitment to all Pacificans.

C~
Cheryl Greene
Pacifica Resident since 2018
CAUTION: This email originated from outside of the City of Pacifica. Unless you recognize the sender's email address and know the content is safe, do not click links, open attachments or reply.
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Attachment: Attachment D - Public Comment Received Prior to Publication (5696 : Short-Term Rental Study Session) From:

To: Public Comment
Subject: STR ordinance
Date: Tuesday, June 18, 2024 9:44:15 AM
[CAUTION: External Email]
June 18, 2024
Dear Mayor Vaterlaus and City Council Members:

I attended the “Pacifica Homes are not hotels”meeting at the Firehouse on 6/13/24. Thank you to the council members that attended.

I support a new short-term rental ordinance that has some teeth in it to make Pacifica less attractive to investors who want to run unlicensed hotels in our neighborhoods.

I walk in my beloved neighborhood of 35 years, West Sharp Park, every day. Over the past decade in particular,I have seen an exodus of families. Almost all of these family homes have been bought by someone with the express and sole interest of renting them out as full-time, UNHOSTED Airbnbs. They have never even lived there, even though some lied initially to the city to get the permit. What breaks my heart the most is seeing these residences sit vacant for 85-90% of the year for whatever reason. Pacifica has a reputation of being very permissive and easy for these investors to gobble up property. THIS IS

MORE DISTURBING THAN THE LATE NIGHT NOISE-ORDINANCE VIOLATIONS FROM

THE AIRBNB NEXTDOOR TO ME, AND THE CONSTANT INS N OUTS OF NEW GUESTS COMING AND GOING. SEEING VACANT HOUSES THAT COULD HOUSE A FAMILY IS WRONG.

I agree that the current permissive STR ordinance is destabilizing to our community, not just financially but culturally.

For these reasons, and many more, I urge you:
● Limits STR permits to property owners who are “natural persons” and for whom the property is their primary residence
● Allows only one STR to be in effect within the City of Pacifica for any owner and/or operator.
● Sets an operation limit on unhosted STRs to 60 rental nights per year,. ● Revokes the ermit for any STR property at which two or more noise or other ordinance
violations have occurred within any 12-month period
● Creates new enforcement teams that include dedicated Code Enforcement and PPD
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Attachment: Attachment D - Public Comment Received Prior to Publication (5696 : Short-Term Rental Study Session) officers.
● Mandates that all advertising (written publication or online website) of the STR property
includes the City-issued STR registration number.

Sincerely,
Pam Raymond
Beach Blvd. West Sharp Park
CAUTION: This email originated from outside of the City of Pacifica. Unless you recognize the sender's email address and know the content is safe, do not click links, open attachments or reply.
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Attachment: Attachment D - Public Comment Received Prior to Publication (5696 : Short-Term Rental Study Session) City of Pacifica HdL Companies
Status and Count of Short Term Rental Properties Data for 6/1/2024

COASTAL NON-COASTAL COMBINED
150
Total STRs Accounts (Compliant, In-Process, or Non-Compliant) 86 87 173 Compliant STRs 63 70 133
In Process 9 4 13
Non-Compliant 13 12 25
Discovery (Newly Discovered, beginning Compliance Process) 1 1 2

COASTAL NON-COASTAL COMBINED
Compliant STRs 63 70 133
STR Permit Issued (Current Status) 62 70 132
With the City for Final Sign-off (Pending City Status) 1 0 1 In Process COASTAL NON-COASTAL COMBINED
In-Process 9 4 13
New Applicant (Early in Process) 5 4 9
Yet to Renew (Active last year but not advertising this year) 4 0 4

COASTAL NON-COASTAL COMBINED
Non-Compliant 13 12 25
Escalated HdL Compliance Phase (Final action before escalated to City) 7 6 13 Escalated City Compliance Phase (City Attorney's Process) 6 6 12 STR Permit TOT BL
   6 3 9
   1 0 1
   0 0 0
   3 6 9
   2 4 6

COASTAL NON-COASTAL COMBINED
Closed or Inactive 26 34 60
Google Map Pacifica - Google Map
Google Earth Map Pacifica - Google Earth Map
Non-Compliant means the STR does not meet ALL criteria for 'Compliant'. The STR may be missing one or all of the items (Business License, STR Permit, TOT Account).

STR Permit Cap
Compliant STRs
Compliant means the STR has a valid 2023-24 Business License, has paid and submitted the STR Permit with the Business License, and is registered and reporting TOT.

In Process means the STR has either not completed the permitting process for current or prior years, owes a permit fee, or remains non-compliant for other TOT or BL and is working with HdL to come into compliance.

Non-Compliant STRs
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Attachment: Attachment E - Pacifica STR Report HdL - 6-1-24 (5696 : Short-Term Rental Study Session) City of Pacifica
STR as of 6/1/2024
STR COUNT ADDRESS License Status
#1 1128 ODDSTAD BLVD Current
#2 1018 YOSEMITE DR Current
#3 1641 HIGGINS WAY Current
#4 143 BEACHVIEW AVE Current
#5 430 FULLERTON ST Current
#6 527 BRIGHTON RD 1 Current
#7 670 TALBOT AVE Current
#8 524 INVERNESS DR Current
#9 103 MCKINNEY AVE Current
#10 423 NORFOLK DR Current
#11 916 PARK PACIFICA AVE Current
#12 519 FARALLON AVE Current
#13 1585 ADOBE DR Current
#14 498 COPELAND ST Current
#15 11 BROOKS PL Current
#16 555 BEAUMONT BLVD Current
#17 759 ROCKAWAY BEACH AVE Current
#18 63 KATHLEEN CT Current
#19 577 PALOMA AVE Current
#20 187 LORRY LN Current
#21 672 CLARIDGE DR Current
#22 286 MILAGRA DR Current
#23 404 INVERNESS DR Current
#24 451 HARVEY WAY Current
#25 301 CHANNING WAY Current
#26 26 KINGS CANYON WAY Current
#27 1050 YOSEMITE DR Current
#28 1227 REDWOOD WAY Current
#29 1159 BARCELONA DR Current
#30 530 REINA DEL MAR AVE Current
#31 756 ALTA VISTA DR Current
#32 728 NORIEGA WAY Current
#33 347 MANOR DR Current
#34 1168 CRESPI DR Current
#35 722 TALBOT AVE Current
#36 1001 EVERGLADS DR Current
#37 1 SEQUOIA WAY Current
#38 451 TALBOT AVE Current
#39 1021 RAINER AVE Current
#40 1149 BANYAN WAY Current
#41 425 FARALLON AVE Current
#42 535 FARALLON AVE Current
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Attachment: Attachment E - Pacifica STR Report HdL - 6-1-24 (5696 : Short-Term Rental Study Session) #43 260 JUANITA AVE Current
#44 1049 FASSLER AVE Current
#45 795 MONTEZUMA DR Current
#46 1049 RAINIER AVE Current
#47 1215 LERIDA WAY Current
#48 1331 ASPEN DR Current
#49 758 ROCKAWAY BEACH AVE Current
#50 630 REINA DEL MAR AVE Current
#51 1375 CRESPI DR Current
#52 410 FARALLON AVE Current
#53 472 LEWIS LN Current
#54 520 SAN PABLO TER Current
#55 710 TALBOT AVE Current
#56 250 MOANA PL Current
#57 437 NORFOLK DR Current
#58 488 MONTEREY RD Current
#59 425 NORFOLK DR Current
#60 653 PARKVIEW CIR Current
#61 1159 DE SOLO DR Current
#62 743 CLARIDGE DR Current
#63 474 LEWIS LN Current
#64 476 LEWIS LN Current
#65 527 BRIGHTON RD 2 Current
#66 736 CORDOVA CT Current
#67 1080 CRESPI DR (PERMIT) Current
#68 549 SAN PABLO TER Current
#69 9 CRANHAM CT Current
#70 1022 GRAND TETON To Be Issued
#71 350 BUCKINGHAM RD Current
#72 567 ESPLANADE AVE Current
#73 227 STANLEY AVE Current
#74 215 STANLEY AVE Current
#75 325 ESPLANADE AVE Current
#76 1343 GRAND AVE Current
#77 131 PACIFIC AVE Current
#78 312 MAGELLAN DR Current
#79 38 CARMEL AVE Current
#80 400 BELFAST AVE Current
#81 172 SHOREVIEW AVE Current
#82 174 PACIFIC AVENUE Current
#83 2309 PALMETTO AVE C2 Current
#84 223 KENT RD Current
#85 184 SHOREVIEW AVE Current
#86 31 SANTA ROSA AVE Current
#87 2310 PALMETTO AVE Current
#88 315 ESPLANADE AVE 1 Current
#89 159 HILTON WAY Current
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Attachment: Attachment E - Pacifica STR Report HdL - 6-1-24 (5696 : Short-Term Rental Study Session) #90 2308 PALMETTO AVE Current
#91 1 SANTA ROSA AVE Current
#92 200 LAKEVIEW AVENUE 2 Current
#93 236 OLYMPIAN WAY Current
#94 175 OLYMPIAN WAY Current
#95 84 SAN JOSE AVE Current
#96 265 KENT RD Current
#97 2121 BEACH BOULEVARD 4 Current
#98 200 LAKEVIEW AVENUE 5 Current
#99 1987 BEACH BLVD Current
#100 200 LAKEVIEW AVENUE 4 Current
#101 543 ESPLANADE AVE Current
#102 2061 BEACH BOULEVARD 2 Current
#103 2061 BEACH BOULEVARD 1 Current
#104 2061 BEACH BOULEVARD 3 Current
#105 2121 BEACH BOULEVARD 3 Current
#106 2121 BEACH BOULEVARD 2 Current
#107 2121 BEACH BOULEVARD 1 Current
#108 129 PALOMA AVE Current
#109 200 LAKEVIEW AVENUE 3 Current
#110 2530 FRANCISCO BLVD 4 Current
#111 200 LAKEVIEW AVENUE 1 Current
#112 5 SANTA ROSA AVE Current
#113 104 SURF ST Current
#114 1331 LIVINGSTON AVE Current
#115 45 CLARENDON RD Current
#116 1561 GRAND AVE Current
#117 103 SALADA AVE Current
#118 159 CLARENDON RD Current
#119 1383 LIVINGSTONE AVE Current
#120 423 BELFAST AVE Current
#121 223 OLYMPIAN WAY Current
#122 2 PALOMA AVE Current
#123 128 SALADA AVENUE Current
#124 2306 PALMETTO AVE Current
#125 315 ESPLANADE AVE 4 Current
#126 315 ESPLANADE AVE 3 Current
#127 315 ESPLANADE AVE 2 Current
#128 130 SALADA AVE Current
#129 126 SALADA AVE Current
#130 124 SALADA AVE Current
#131 2260 PALMETTO AVE Current
#132 1581 BEACH BLVD 1 Pending - City
#133 206 PALMETTO AVE Current
#134 290 CLIFTON RD In-Process
#135 408 SAN PABLO TER In-Process
#136 530 ROCKAWAY BEACH AVE In-Process
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Attachment: Attachment E - Pacifica STR Report HdL - 6-1-24 (5696 : Short-Term Rental Study Session) #137 468 MANOR DR C2 In-Process
#138 1200 DANMANN AVE APT F In-Process
#139 1522 FRANCISCO BLVD In-Process
#140 1560 GRAND AVE In-Process
#141 1977 BEACH BLVD In-Process
#142 66 SANTA MARIA AVE # 1 In-Process
#143 2105 BEACH BLVD In-Process
#144 2115 BEACH BLVD In-Process
#145 1581 BEACH BLVD APT 2 In-Process
#146 1581 BEACH BLVD APT 4 In-Process
#147 110 W AVALON DR Non-compliant
#148 220 PALMETTO AVE Non-compliant
#149 243 STERLING AVE Non-compliant
#150 751 BRADFORD WAY A Non-compliant
#151 751 BRADFORD WAY B Non-compliant
#152 1 CARMEL AVE A Non-compliant
#153 1 CARMEL AVE B Non-compliant
#154 560 TALBOT AVE Non-compliant
#155 598 ROCKAWAY BEACH AVE Non-compliant
#156 630 FOOTHILL DR Non-compliant
#157 744 CORDOVA CT Non-compliant
#158 767 CLARIDGE DR Non-compliant
#159 847 ARGUELLO BLVD Non-compliant
#160 1525 GRAND AVE Non-compliant
#161 268 STANLEY AVE Non-compliant
#162 279 STERLING AVE Non-compliant
#163 1054 PARK PACIFICA AVE Non-compliant
#164 267 Lauren Ave Non-compliant
#165 334 REICHLING AVE Non-compliant
#166 339 HEATHCLIFF DR Non-compliant
#167 590 Farallon Ave Non-compliant
#168 106 W Avalon Dr. Non-compliant
#169 243 Olympian Way Non-compliant
#170 15 Salada Ave Non-compliant
#171 857 BIG BEND DR Non-compliant
#172 Location 1 In-Discovery
#173 Location 2 In-Discovery
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Attachment: Attachment E - Pacifica STR Report HdL - 6-1-24 (5696 : Short-Term Rental Study Session)

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
6/24/2024
1 SUBJECT:

Approval of Minutes
RECOMMENDED ACTION:

Move to approve the minutes for the May 28, 2024 City Council Special and Regular Meeting.

STAFF CONTACT:

Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND/DISCUSSION:

Move to approve the minutes for the May 28, 2024 City Council Special and Regular Meeting(Attachment A).

FISCAL IMPACT:

Within budgeted operational expenses.

ORIGINATED BY:

City Clerk
ATTACHMENT LIST:

Attachment A: Minutes of 05-28-2024 Special and Regular Meeting (PDF) 1 Packet Pg. 50

CITY OF PACIFICA

CITY COUNCIL MINUTES
Council Chambers
2212 Beach Blvd
Pacifica, CA 94044
Mayor Sue Vaterlaus
Mayor pro Tem Sue Beckmeyer
Councilmember Mary Bier
Councilmember Tygarjas Bigstyck
Councilmember Christine Boles
City Council Regular Meeting 1 May 28, 2024

SPECIAL AND REGULAR MEETING
May 28, 2024 (TUESDAY)
www.cityofpacifica.org
Mayor Sue Vaterlaus called the meeting to order on May 28, 2024 at 5:05 PM 5:00 PM - STUDY SESSION
Mayor Vaterlaus called the study session to order at 5:05 p.m.

Annual Reports to City Council from the Planning Commission; Parks, Beaches & Recreation Commission; Emergency Preparedness & Safety Commission; Beautification Advisory Committee; Open Space and Parkland Advisory Committee; and Economic Development Committee
PROPOSED ACTION: Receive informational annual report presentations from each commission and committee, provide feedback, and receive and file the annual report of each commission and committee.

Representatives from the Planning Commission; Parks, Beaches & Recreation Commission; Emergency Preparedness & Safety Commission; Beautification Advisory Committee; Economic Development Committee; and Open Space & Parkland Advisory Committee presented their annual reports to Council. Council thanked all Commissions/Committees for their hard work. 7:00 PM OPEN SESSION
Call to Order
Mayor Vaterlaus reconvened the regular meeting at 7:23 p.m.

Attendee Name Title Status Arrived
Sue Vaterlaus Mayor Present
Sue Beckmeyer Mayor pro Tem Present
Mary Bier Councilmember Present
Tygarjas Bigstyck Councilmember Present
Christine Boles Councilmember Present
City Clerk Coffey took a verbal roll call.

Staff Present: Kevin Woodhouse, City Manager; Denise Bazzano, Assistant City Attorney; Lisa Petersen, PW Director; Yulia Carter, Asst. City Manager; Christian Murdock, Planning Director;

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Attachment: Attachment A: Minutes of 05-28-2024 Special and Regular Meeting (5695 : Approval of Minutes) City Council Regular Meeting 2 May 28, 2024
Maria Sarasua, Police Chief; Scott Leslie, Acting PB&R Director; Louis Sun, PW Dep. DirectorWastewater Div.; Daniel Patten, Wastewater Engineering Manager; Tara Schiff, Economic Development Manager; Chris Clements, Police Captain; Bill Glasgo, Police Captain; Sarah Coffey, City Clerk; Emily La, Dep. City Clerk.

Reading of Land Acknowledgment
Mayor Vaterlaus read the Land Acknowledgment.

Salute to the Flag led by Mayor Vaterlaus

SPECIAL PRESENTATIONS
A. Proclamation: Pride Month - June 2024
Mayor Vaterlaus began reading a proclamation in recognition of Pride Month briefly, then asked Councilmember Bier to complete the reading of the proclamation.

Councilmember Bier completed reading the proclamation.

Commissioner Jana Rickerson, San Mateo County LGBTQ Commission, thanked Pacifica for this proclamation, mentioning that Pacifica was one of the first cities in the county to raise the flag and read a proclamation for June.

Councilmember Bier thanked Commissioner Rickerson for her service. She gave Commissioner Rickerson the proclamation and they then took a picture with Council.

Mayor Vaterlaus thanked Councilmember Bier for completing the proclamation and she invited everyone to attend Pacifica’s third Coast Pride celebration on June 1.

B. Special Presentation: California Association of Local Economic Development (CALED) – 2023 CALED Award of Excellence for Programs & Promotions – Winner, City of Pacifica for Vision 2025 & Beyond Initiative
City Manager Woodhouse stated that he is excited to introduce the special presentation of California Association of Local Economic Development (CALED) and 2023 CALED Award of Excellence for Programs and Promotions. He stated Michelle Stephens, CALED Program Director, would present the award to the Mayor. He stated that several months ago he found out that the city’s Vision 2025 and Beyond Strategic Financial Sustainability Program won this statewide award that the city is very honored to receive. Vision 2024 and Beyond was a multifaceted approach to strategic planning and visioning and Council supported it wholeheartedly; it includes financial forecasting, work on economic development, work towards revenue enhancement for the city, public engagement, as well as robust communications to the public.

He acknowledged Asst. City Manager Carter for all her work over recent years on this Vision 2025 program. He then introduced Michelle Stephens, the Program Director of CALED.

CALED Program Director Stephens thanked Asst. City Manager Carter and Economic Development Manager Tara Schiff for inviting her tonight. She stated that she is the Program Director for CALED and they are a membership association for economic developers throughout the state. She stated that they have over 900 members with the lion’s share of those members working in local government, whether city government, county government and some regional

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Attachment: Attachment A: Minutes of 05-28-2024 Special and Regular Meeting (5695 : Approval of Minutes) City Council Regular Meeting 3 May 28, 2024
Economic Development corporations. They work every day to make sure they are helping their members throughout the state to be successful in their endeavors. She is pleased to present the Award of Excellence in Economic Development Programs and Promotions for Vision 2025 and Beyond, this multi-year and multi-phase strategic planning initiative. She stated that, of the applicants, this comprehensive and community-centered project rose to the top based on its multi-pronged approach of financial forecasting, economic studies, identifying short and long term opportunities, revenue enhancement, robust public engagement and how it told Pacifica’s story. She stated that Pacifica’s staff received this award in front of their economic development peers in Santa Rosa during CALED’s annual conference this past April. She stated that she is happy to be here now, awarding it in front of City Council and members of the public. She stated that the strategic planning is an important element in a community’s economic growth and Vision 2025 and Beyond has positioned Pacifica for success with economic vitality and long-term financial stability. She invited the Mayor to come forward to accept the award.

Mayor Vaterlaus accepted the award and thanked her.

C. Special Presentation: Age Friendly Cities
Roy Earnest, Associate Director for the Center for Age Friendly Excellence, presented information from Pacifica’s Age-Friendly Community Initiative.

Councilmember Bier thanked him. She talked about the importance of thinking through an agefriendly lens and looked forward to continuing to work with him. She referred to him asking for a letter of support and she will make sure to connect with the City Manager or Mayor.

Mayor pro Tem Beckmeyer asked about next steps for the age-friendly business component.

Associate Director Earnest stated many cities set criteria for what an age friendly business and organization is and they ask the community to make nominations of businesses that fit those criteria. Then, the city or coalition community group recognizes those businesses. From there, cities that do this have training information that they provide any businesses that request one and they will be glad to go to the business to train the business owner and their staff.

Councilmember Bier added that we can do some training for the Economic Development Committee. She thinks the outreach to the businesses is an important part of creating relationships and getting the information out there.

Associate Director Earnest agreed that there is a lot of room for creativity.

Councilmember Bigstyck appreciates the work they are doing. He would love to see if there are innovations that come out of this in ways to help customers better and implement technologies better.

Councilmember Boles thanked him for all the work he is doing. She stated that the town hall she attended was amazing. She stated that it feels like we already have an age-friendly community but there are so many ways that they could improve. She referred to his mention of recruiting more commission members, and she asked what they are specifically looking for in terms of interest or qualifications.

Associate Director Earnest stated that they are looking for Pacifica residents who have a real interest in the well-being of older adults. He thought it would be great if they could find a few

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Attachment: Attachment A: Minutes of 05-28-2024 Special and Regular Meeting (5695 : Approval of Minutes) City Council Regular Meeting 4 May 28, 2024
people who have a background in gerontology but it is not required. He stated that they are also looking for representatives from community groups that would like to join and be a representative of their group.

Mayor Vaterlaus stated she went to one of their meetings before Pacifica was an age-friendly city in San Mateo and she learned a lot there. She also attended a recent meeting and it was very good in talking about the positives and negatives of what we have for seniors in Pacifica.

She referred to the C-A-R Program which is one of the best, thanking the Nuikkanen Trust for that. She thanked him for all he does.

Associate Director Earnest thanked them for all they do.

There were no public comments on the special presentations.

CONSENT CALENDAR
Mayor Vaterlaus asked if Council would like to pull anything from the consent agenda.

Mayor pro Tem Beckmeyer had a question on Item 2. She asked for a brief overview of the geographic information system (GIS) and what this will do for the city.

PW Director Petersen stated that GIS is critical for every city and county in California and throughout the United States. It provides a graphical understanding of what is happening in the city and will allow the city to be able to pull up a map that shows an area where there may be problems with trees or an area with a lot of issues with potholes. It allows the city to see graphically where the problems or hot spots are and similar uses for other departments.

Mayor pro Tem Beckmeyer asked if we have a timeline and how do we envision it rolling out.

PW Director Petersen stated that we have hired a retired annuitant who is ready and waiting to work on it following approval.

Councilmember Boles stated that she had questions about Item 3. She asked if we can describe to the public where this work is taking place.

WW Engineer Manager Patten stated that the Lower Linda Mar project was an area that was originally identified on their sewer plan update several years ago and the majority of the work will be along Crespi, up from Highway 1 into neighborhoods to the north against the hill; there is a small section of Peralta and working up the hill on Crespi to about short of Manzanita. He thought there is about 30,000 linear feet of sewer that will be replaced, not including the laterals.

Councilmember Boles emphasized how important this project is for the maintenance of our sewer systems to keep the infiltration out so our plant can work at full capacity. She stated that it is important for the people to replace their individual lines that connect to those as well. She asked if he can talk about the lateral grant and why it is important for people to do this work.

WW Engineer Manager Patten stated that the sewer laterals are in many places are as old as the houses in this neighborhood dates to the late 1950s. This infrastructure has a certain lifetime and we get a lot of leakage coming through the laterals versus the mains. He stated that some reasons for replacing the laterals on this project is that the contractors are mobilized, meaning we have a fixed price from the contractor for the lateral replacement itself and

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Attachment: Attachment A: Minutes of 05-28-2024 Special and Regular Meeting (5695 : Approval of Minutes) City Council Regular Meeting 5 May 28, 2024
residents also can avail the sewer lateral grant programs so this is one of the most costeffective times that one can get the work done. He stated that these neighborhoods were some of the areas identified as the worst infiltration inflow in our collection system; by keeping the clean water out of the dirty water, we will reduce the load on the collection system at the pump stations that will affect citywide. At the treatment plant we use quite a bit resources and energy to treat every drop of water and anywhere we can reduce that counts. He stated that, on the surface it helps one neighborhood, but it should help the collection system and wastewater treatment system as a whole.

Councilmember Boles knows some residents last year were having difficulty because there was a tree in their front yard and they wanted to replace their sewer lateral but were initially told they had to hire an arborist. She wondered if we established new policies to evaluate whether that is required, especially if breaking through an existing line not affecting existing roots.

PW Director Petersen stated that the Tree Ordinance is still in effect; the way it works is, if one is replacing the sewer lateral and digging that hole in the yard, depending on where the location of trees are around there, there is a possibility that an arborist may be needed to look and make sure significant roots for the trees are not cut. The city is planning on having on this project an arborist that will help assess people’s properties which is another benefit in addition to the $2,000 sewer later grant.

Mayor pro Tem Beckmeyer asked how people can learn more to take advantage of these opportunities.

PW Director Petersen stated that we will have a public meeting for residents about the lateral replacement and information was sent out the residents related to that. For those interested generally about our sewer lateral replacement program, it is on the city’s website.

Councilmember Bigstyck stated to be able to modernize any component of our aging infrastructure is amazing and this piece of infrastructure is some of the most vital human functions. He then referred to Item 4 about ultraviolet system being replaced. He asked for more information about that project.

WW Engineering Manager Patten stated Pacifica was one of the first cities in California to have municipal disinfection of wastewater with ozone. He stated that the equipment we have is no longer supported by the manufacturer and the newer system we are replacing with is from the same manufacturer and uses up to 85% less energy to treat the same disinfection better. He stated that this project has been in design for a while and was recently completed.

Mayor Vaterlaus opened public comments.

Chris Redfield, Pacifica, stated he wanted to comment on this as it has been a long time coming and shared his thoughts and appreciation for the project.

Mayor Vaterlaus closed public comments. She added that, if someone sells their house during a specific time period after taking the grant, the grant must be paid back.

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Attachment: Attachment A: Minutes of 05-28-2024 Special and Regular Meeting (5695 : Approval of Minutes) City Council Regular Meeting 6 May 28, 2024
RESULT: ADOPTED [UNANIMOUS]
MOVER: Christine Boles, Councilmember
SECONDER: Tygarjas Bigstyck, Councilmember
AYES: Vaterlaus, Beckmeyer, Bier, Bigstyck, Boles

1. Approval of Minutes
PROPOSED ACTION: Move to approve the minutes for the following: May 13, 2024 City Council Regular Meeting.

2. Resolution to Approve a Small Government Enterprise Agreement with ESRI for Geographic Information System (GIS) Software
PROPOSED ACTION: Adopt a Resolution to Approve a Small Government Enterprise Agreement with ESRI for Geographic Information System (GIS) Software in an amount of $81,400 for three years.

3. Lower Linda Mar Sanitary Sewer Rehabilitation and Repair Project C044 PROPOSED ACTION: Adopt a Resolution: (A) Approving the Construction Contract with Ranger Pipelines Inc. in an amount of $8,478,015; and (B) Approving a Master Services Agreement and Task Order No. 1 with Tanner Pacific Incorporated in an amount of $1,299,752; and (C) Approving an Amendment 1 and Task Order No. 3 with Schaaf and Wheeler in an amount of $69,875; and (D) Authorizing a budget authority in the amount of $11,748,689, which includes contingencies in an amount not to exceed twenty percent (20%) of the Construction Contract amount and fifteen percent (15%) of the Construction Management Services and Engineering Services During Construction Amounts; and (E) Authorizing staff to Execute Future Change Orders not to exceed the contingency amount; and (F) Authorizing the City Manager and Designated Personnel to Sign Contract Documents related to the Lower Linda Mar Rehabilitation and Repair Project C044.

4. Resolution to Approve Ultraviolet Disinfection System Replacement Project P034 at the Calera Creek Water Recycling Plant
PROPOSED ACTION: Adopt a Resolution: (A) Approving the Construction Contract with Anvil Builders Inc. in an amount of $5,767,626.00; (B) Approving a Master Services Agreement and Task Order No. 1 with Kennedy Jenks Consultants Inc. in an amount of $1,110,324; (C) Approving Amendment 1 and Task Order No. 3 with Carollo Engineers Inc. in an amount not of $537,000; (D) Authorizing a budget authority in the amount of $8,815,573.80, which includes contingencies in an amount not to exceed twenty percent (20%) of the Construction Contract amount and fifteen percent (15%) of the Construction Management Services and Engineering Services During Construction Amounts; (E) Authorizing staff to Execute Future Change Orders not to exceed the contingency amount; and (F) Authorizing the City Manager and Designated Personnel to Sign Contract Documents related to the Ultraviolet Disinfection System Replacement Project P034.

PUBLIC COMMENTS ON ITEMS NOT ON THE POSTED AGENDA
There were no public comments.

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Attachment: Attachment A: Minutes of 05-28-2024 Special and Regular Meeting (5695 : Approval of Minutes) City Council Regular Meeting 7 May 28, 2024

COUNCIL COMMUNICATIONS
Mayor Vaterlaus stated she went to the Sports Hall of Fame Breakfast, the Democrats meeting featuring Coastal Commissioner Justin Cummings, the newspaper group to meet the new publisher, the Wildfire Awareness event, and the Terra Nova Car Show on one day. The next day, she went to Victorian Tea at the Historical Society and a fundraiser for the Fog Fest. She attended the Fairmont Homeowners Association, Fog Fest Committee, Coastal Cities Group, and Commissions and Committees interviews. She went to the Public Works open house, the Housing Element meeting, the Local Coastal Update meeting, and the Council of Cities dinner in Redwood City, and the Memorial Day event at the American Legion.

Mayor pro Tem Beckmeyer stated she attended the Coastal Cities’ second webinar of the year, which highlighted the Cities of Santa Cruz and San Clemente and their specific challenges with coastal erosion issues and what they were doing about it. She also attended Commission and Committee interviews and then the clean air and induction cooking presentation at the Pedro Point Firehouse. She attended the Fog Fest fundraiser as well as a meeting with the Coastal Cities Leadership Group.

Councilmember Bier attended the EDC meeting which had spirited conversation about Shop Pacifica with members of the community. She has been doing Coast Pride planning with a lot of meetings and gave a shout out to Pacificans Care for sponsoring. She thanked the Fog Fest group for their hard work and fundraiser. She stated that she attended the Democrats meeting and heard from Coastal Commissioner Justin Cummings. She stated that the Pacifica Resource Center needs food donations and encouraged the public to support them. She also watched the Planning Commission’s Quarry study session.

Councilmember Bigstyck stated he watched the Planning Commission meeting on the Quarry and provided clarification to the public that presence of City Councilmembers at meetings including matters that can come to Council on appeal may impart a sense of impropriety. He asked the Mayor to adjourn in memory of Joaquin Dominik Jimenez Alvarado, the son of Half Moon Bay Mayor Joaquin Jimenez. He attended the Broadmoor Police Protection District meeting for his LAFCo meeting the next day. He attended the Open Space Parkland Advisory Committee meeting, as well as the City Democrats meeting in which Coastal Commissioner Justin Cummings was speaking. He then showed Commissioner Cummings around our coastline. He attended the end of Terra Nova Car Show as well as the San Mateo County Library JPA meeting. He met with Field Representative Katrina Hill at a service academy reception held by Congresswoman Anna Eshoo. He stated that the 129th Airborne Division helped Congresswoman Eshoo put on this event to honor the kids she is helping to send to the military academy. He attended the North County Fire Authority meeting with Councilmember Boles and met Jeremy Dennis, Brisbane’s new city manager. There were Peninsula Division CalCities events on topics including the Taxpayer Deception Act, ballot measures, and the Bay Area Finance Housing Authority. He attended the LAFCo meeting, the East Palo Alto Sanitary District public hearing, the LCLUP meeting, the Council of Cities dinner at Redwood City, and the Memorial Day celebration remembrance at the American Legion Post and the memorial monument. Afterwards, he provided a tour to Congressional Candidate Evan Lowe hopes he has a similar opportunity with former City of San Jose Mayor Sam Liccardo in the future.

Councilmember Boles stated that May is Affordable Housing Month and she attended a session on the cost and benefits of affordable housing led by a group of women architects. She met with the Emergency Preparedness and Safety Commission and talked about wanting to meet with Thrive Alliance and Thrive Rise about learning about how they organize non-profits. She

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Attachment: Attachment A: Minutes of 05-28-2024 Special and Regular Meeting (5695 : Approval of Minutes) City Council Regular Meeting 8 May 28, 2024
met with the Pacific Beach Coalition and congratulated them on all their hard work and for being chosen by Assemblymember Marc Berman as the non-profit of the year. She stated that the CalCities event was fascinating and interesting to see how the different cities are facing their challenges and what they have learned. She mentioned the “Healthy Air, Healthy Homes” event and thanked the Pacifica Climate Committee and Peninsula Clean Energy for being there. She thanked Coastal Commissioner Justin Cummings for the presentation on the Coastal Commission and answering the questions from our community. She met with residents on Esplanade, Chit Chat Café, and PRC following some incidents. She thanked the Planning Commission for their good work on the Quarry. She stated that the upcoming Friday was Civics Day and the San Mateo County Leadership Program would have a fireside chat with State Senator Scott Weiner and Congressman Kevin Mullin. She would not be able to attend the Pride event due to scheduling conflict with the San Mateo County Leadership Program, where she has been working on this water capture project for Pescadero and met with Ray Mueller this week about that. Lastly, she attended the Memorial Day event at the American Legion.

STAFF COMMUNICATIONS
City Manager Woodhouse stated that there were no staff communications.

Mayor Vaterlaus called a recess then reconvened the meeting.

PUBLIC HEARINGS - NONE.

CONSIDERATION

5. Appointments to the Open Space and Parkland Advisory Committee and Parks, Beaches and Recreation Commission
PROPOSED ACTION: 1) Move to appoint two (2) applicants to the Open Space and Parkland Advisory Committee each for full terms to expire May 2028; and 2) Move to appoint two (2) applicants to the Parks, Beaches and Recreation Commission each for full terms to expire May 2028.

City Clerk Coffey presented the staff report.

Councilmembers deliberated on applicants for the Open Space & Parkland Advisory Committee.

Councilmember Bigstyck moved to appoint Lauren Goodmiller and Ariel Strehl [Crews] each to a full four-year term to expire May 2028 on the Open Space & Parkland Advisory Committee; seconded by Councilmember Bier.

APPOINTMENTS TO THE OPEN SPACE AND PARKLAND ADVISORY COMMITTEE:

Lauren Goodmiller (full term to expire May 2028)
Ariel Strehl [Crews] (full term to expire May 2028)
RESULT: ADOPTED [UNANIMOUS]
MOVER: Tygarjas Bigstyck, Councilmember
SECONDER: Mary Bier, Councilmember
AYES: Vaterlaus, Beckmeyer, Bier, Bigstyck, Boles

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Councilmember Bigstyck requested that separate motions be made for appointing individuals to the Parks, Beaches and Recreation Commission.

Councilmember Bigstyck moved to appoint Marc Staudenbaur to a full four-year term on to expire May 2028 on the PB&R Commission; seconded by Mayor pro Tem Beckmeyer.

APPOINTMENT TO THE PARKS, BEACHES AND RECREATION COMMISSION:

Marc Staudenbaur (full term to expire May 2028)
RESULT: ADOPTED [UNANIMOUS]
MOVER: Tygarjas Bigstyck, Councilmember
SECONDER: Sue Beckmeyer, Mayor pro Tem
AYES: Vaterlaus, Beckmeyer, Bier, Bigstyck, Boles
Councilmember Bigstyck stated that he would abstain from the vote on the second applicant to appoint to Parks, Beaches & Recreation Commission as he did not feel comfortable voting on an applicant that did not have an interview opportunity.

Councilmember Boles stated that they had the opportunity to read the applicants’ applications and recommended Tracy Buie; Councilmember Bier agreed.

Mayor Vaterlaus stated that she liked to interview applicants in person and was not comfortable voting for someone she did not meet.

Mayor pro Tem Beckmeyer asked staff for guidance on the process.

Assistant City Attorney Bazzano stated that if there is not a candidate that the majority of the Council could support because they were not in attendance, then there could be no votes for that candidate.

Councilmember Bier stated that she is ready to make a motion as she thinks it is important to fill the seat and based on the application, she thinks this person is very qualified.

Councilmember Bier moved to appoint Tracy Buie for a full four-year term to expire May 2028 on the PB&R Commission; seconded by Councilmember Boles.

Councilmember Bigstyck stated that he is abstaining from the vote.

APPOINTMENT TO THE PARKS, BEACHES AND RECREATION COMMISSION:

Tracy Buie (full term to expire May 2028)
RESULT: ADOPTED [3-1-1]
MOVER: Mary Bier, Councilmember
SECONDER: Christine Boles, Councilmember
AYES: Beckmeyer, Bier, Boles
NAYS: Vaterlaus
ABSTAIN: Bigstyck

6. Peace Resolution
PROPOSED ACTION: Consider whether or not to adopt the attached “Pacifica Resolution for Peace and Reconciliation.”

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Mayor Vaterlaus stated we would limit the comment to two minutes and she read a statement about the procedure.

City Manager Woodhouse deferred to Councilmember Bier who had requested this be agendized to introduce the item.

Councilmember Bier thanked him and her colleagues for being willing to bring this forward and discuss it. She felt we were so lucky to have Pacifica Peace People who are working so hard in our community to uplift peace. She thought it was important to think about our city and what our city’s name means and what is happening in the world. She felt that this conflict is front and center, with some of her students and families who are affected by this. She would like to hear from all the speakers and honor our Pacifica Peace People for their commitment. She shared the Peace Prayer of St. Francis of Assisi. She then read the proposed Peace Resolution.

Mayor Vaterlaus opened public comments.

Delia McGrath, Pacifica, stated she is a member of Pacifica Peace People which has a logo that is “acting locally for peace globally”. She then shared her thoughts on this resolution and support for Council passing this resolution.

Suzanne Moore, Pacifica, stated she stands with Pacifica Peace People in support of this resolution, and shared her thoughts on our city addressing this issue.

Linda Peebles, Pacifica, stated she has been a member of Pacifica Peace People for more than 20 years, and shared her thoughts on their group’s efforts asking the City Council to pass several resolutions for peace over time, providing some examples, and appreciation for Council addressing this resolution.

Marsha Murphy, Pacifica, appreciated this resolution and sang a song in honor of and in enthusiastic support of this resolution.

Susan Herring, Pacifica, thanked Councilmember Bier for bringing this before Council and for all of Council for hearing them. She shared her thoughts on supporting this resolution.

Rabbi Moshe Heyn, Pacifica, stated that he serves the coastside Jewish community, encompassing the entire coastside from Pacifica to Pescadero of about 400 to 500 Jews, and about 150 in Pacifica. He shared his thoughts for support of this resolution.

Flo Chang, Pacifica, thanked Council and especially Councilmember Bier for bringing this resolution forward. She shared her thoughts on everyone’s commitments to this issue and spoke in support of the resolution.

Sterling Russell, Pacifica, thanked Council for considering this resolution, and shared his thoughts on this situation and for everyone’s support.

Ellen Hage, Pacifica, stated she is grateful that this resolution has come before the Council and she urged their support and shared her thoughts on the complicated issue.

Yuri Cartier, Pacifica, expressed her appreciation for this resolution being brought before Council and she urged them to approve it and shared her thoughts on this issue.

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Jane Nahass, Pacifica, stated she is a Palestinian who has been in Pacifica for 38 years and shared her thoughts on this issue and asked for Council’s support of this resolution.

Judy Hanson, Pacifica, thanked Council for their support of this resolution and the work that Peace People have done and shared her thoughts on how they can come together to do this.

Joanne Rokosky, Pacifica, urged Council to approve the Pacifica resolution for peace and reconciliation and shared her thoughts on the issue affecting all of us.

Mayor Vaterlaus called a recess and then reconvened the meeting.

Clif Lawrence, Pacifica, stated he endorses the resolution, adding his statement that, when an eye for an eye, all it results in that the world is blind. He stated he is a pacifist.

Ahmed Fouad Alkhatib, Pacifica, thanked Council for this resolution. He stated that he lived in Gaza until the age of 15 then Pacifica became his home and the Pacifica Peace People have been his family, and then shared his loss of family members in Gaza and Rafa and thoughts on this issue. He commented on reasons for his support of this resolution.

Gloria Stofan, Pacifica, thanked Council for putting this resolution on the agenda, and she stands with the Pacifica Peace People and urges them to vote in support of this resolution, sharing her thoughts on this issue.

Carlos Davidson, Pacifica, thanked them for considering this vital issue. He is Jewish and has family that died in the Holocaust and he urges them to vote yes on this resolution and shared his thoughts on this issue.

Cynthia Kaufman, Pacifica, thanked Council for considering this resolution, and shared her thoughts on this issue as a member of the Coastside Jewish community and our need to help tip the balance and end this war. She urged the Council to vote yes on the resolution.

Dan Evenhouse, Pacifica, stated he is associated with Pacifica Social Justice and a member of St. Edmond’s Episcopal Church and urged Council to vote for the resolution, and shared his appreciation for all supporters.

Hedieh Matinrad, Pacifica, urged Council to vote yes on the resolution, sharing her reasons in support of it as a physician, as the starvation and suffering is unacceptable and, as a mother, she believes in James Bolton’s words that the children are always ours wherever they are and we cannot be silent.

Adrienne Zanini, Pacifica, stated she is a member of Pacifica Peace People and encourages Council to adopt the resolution for peace and reconciliation and shared her thoughts on what Betty Williams said in her acceptance speech for the 1976 Nobel Peace prize.

Mayor Vaterlaus closed public comments.

Councilmember Bigstyck stated that he made a promise to Delia McGrath and Flo Chang prior to this night which he will honor. He asked what we are going to do if this resolution passes.

Asst. City Attorney Bazzano stated the resolution does not provide any direction on where the

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resolution should be distributed, but Council could add that as direction for the item if the majority of Councilmembers would like to do that.

Councilmember Bigstyck asked Councilmembers that that may be a point of discussion. He was impressed by the peaceful way this was brought forth, given the serious lessons learned in neighboring cities. He then stated he is grateful that Councilmember Bier had the courage to bring this forward and thanked her for doing so. He expressed his thoughts on the situation in Gaza. He liked the idea in the resolution’s unconditional provision, initiations of reconciliation and a viable peace process for Israelis and Palestinians to create a better future for all and stated he would be voting yes for it. He stated that he made a commitment to Delia McGrath and Flo Chang and others that he will gladly vote for this resolution if it brought peace.

Councilmember Boles stated that words matter, and she wanted to start by thanking all the speakers who spoke and they all had beautiful things to say that she knows came from their hearts and they thought about a lot. They shared some of their experiences, what they have learned, what they have seen, what their families are suffering with, and she stated Council sees them and appreciates them. She shared an experience with negative public comments from a previous Council meeting and stated there was a deep fear that even bringing this discussion to this Chamber would bring that back. She stated she was glad they persisted and she thanked Councilmember Bier for bringing this to the Councilmembers today. She shared a quote by German theologian Martin Niemöller. She thanked the Pacifica Peace People for being the voice of the silent and the oppressed, for calling for diplomacy, for using our words.

She shared her thoughts on the situation in Gaza and referred to the Memorial Day service, which demonstrated that our democracy gives us great freedom but that freedom also comes with a responsibility to provide oversight and speak up when we see injustice. She stated that, today, she stands with the Peace People in support of their beautifully written resolution.

Mayor pro Tem Beckmeyer shared her thoughts on the resolution and thanked Pacifica Peace People for the beautifully written resolution which she will vote in support of. She also proposed to include a letter from the Mayor and send it on to our higher elected officials.

Councilmember Bier thanked the Council for creating the open and loving space tonight.

Mayor Vaterlaus stated she had had concerns about what might transpire at tonight’s meeting and she thanked everyone for their decorum at this meeting. She appreciated all of them very much for keeping the peace in the room.

Councilmember Boles moved to approve the People’s Resolution for Peace and Reconciliation with gratitude to the Peace People and with letters to our higher elected officials who have the power to make a difference; seconded by Councilmember Bier.

Asst. City Attorney Bazzano clarified that the direction is that the Mayor with the City Manager will draft a letter to legislative representatives, sending the copy of the executed resolution.

Councilmember Bigstyck asked to specify the higher elected officials.

Asst. City Attorney Bazzano stated to the legislative representatives of the City of Pacifica.

Councilmember Boles added the President of the United States.

City Manager Woodhouse clarified that the letter and resolution would be sent to federal

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legislatures, i.e., Congresswoman Eshoo, Congressman Kevin Mullin (by Councilmember Bigstyck’s request), State Senators, and the President of the United States.

APPROVE THE PACIFICA RESOLUTION FOR PEACE AND RECONCILIATION AND

TRANSMIT RESOLUTION AND LETTER FROM THE MAYOR TO CONGRESSWOMAN

ESHOO, CONGRESSMAN KEVIN MULLIN, STATE SENATORS, AND PRESIDENT OF

THE UNITED STATES
RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Christine Boles, Councilmember
SECONDER: Mary Bier, Councilmember
AYES: Vaterlaus, Beckmeyer, Bier, Bigstyck, Boles

ADJOURN
Councilmember Bigstyck stated that their colleague in Half Moon Bay, Joaquin Jimenez, lost his son in a tragic motorcycle accident. He stated Mayor Jimenez is a friend of Pacifica, a friend of the county, and an overall good human being. He wanted to make sure we send our regards to the mayor of Half Moon Bay and remember his son, even in such a fashion.

Mayor Vaterlaus adjourned the meeting at 10:31 p.m. in honor of Joaquin Dominik Jimenez Alvarado.

Transcribed by Barbara Medina, Public Meeting Stenographer.

Respectfully Submitted,
Sarah Coffey, City Clerk
__________________________
Sue Vaterlaus, Mayor

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CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
6/24/2024
1 SUBJECT:

Termination of Local Emergency related to the December 28, 2023, High Tide/Large Wave Event
RECOMMENDED ACTION:

Move to adopt Resolution Terminating Proclamation of Local Emergency related to the December 28, 2023, High Tide/Large Wave Event
STAFF CONTACT:

Kevin Woodhouse
City Manager
(650) 738-7409
[email protected]
Lisa Petersen
Director of Public Works
(650) 730-4948
[email protected]
BACKGROUND/DISCUSSION:

On January 5, 2024, the City Manager, acting in his capacity as Director of Emergency Services, proclaimed the existence of a local emergency pursuant to PMC 4-2.05(a) and executed the "Proclamation of the Existence of a Local Emergency" ("Proclamation"). The proclamation was ratified by the City Council on January 8, 2024.

The storm event that occurred on December 28, 2023, resulted in dangerous conditions and public safety concerns and caused damage to Pacifica’s coastline. The events brought large waves combined with high tide that damaged coastal access amenities at Beach Boulevard and Rockaway Beach. Damage included destroying bollards, trash cans, public benches, light posts, and protective railings. Also, the Pacifica Pier was damaged, requiring partial closure for public health and safety until assessment and repair can be completed. The event also created a hole in the seawall at Beach Blvd. and San Jose Ave., requiring 300 square feet of area behind the wall to be temporarily repaired to protect public infrastructure. Additionally, the event created flooding on streets and adjacent properties. Finally, the event brought significant amounts of sand onto the streets and parking lots that needed to be cleared for safe public access. In March of 2024, after receiving an Emergency Coastal Development Permit from the Coastal Commission, the City hired a contractor (MRC construction) who cleared the sand off Beach Boulevard and relocated the sand to the public access beach entrance at 700 Palmetto Ave. In addition, the contractor restacked the rock and brought in new rock to protect the Milagra stormwater outfall at the bottom of the access road that was damaged during the storm event.

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south of the pier to expose the seawall to protect the Beach Boulevard promenade and homes in the area. The Council accepted the invoices from MRC for this work totaling $269,854 at the June 10, 2024, City Council Meeting.

The Public Works, Fire, and Police Departments, worked diligently through the high tide/large wave event to keep the public safe.

On February 2, 2024, a Governor’s proclamation from the California Governor’s Office of Emergency Services (CalOES) was issued to secure funding to help the City of Pacifica respond to and recover from the 2023 High Tide/Large Wave emergency event. Since Council’s ratification of the proclamation of the local emergency, City staff has identified all damage from the storm and is working with the California Office of Emergency Services (CalOES) on reimbursement assistance for this emergency event. The situation resulting from the emergency conditions of extreme peril is now deemed to be within the control of the normal protective services, personnel, equipment, and facilities of and within Pacifica. The City Manager, as Director of Emergency Services, and staff now recommend the City Council approve the termination of the local emergency.

ALTERNATIVE ACTION:

Council may choose to not approve the termination of local emergencies; however, such action may prolong an unnecessary declaration of an emergency to the public. Staff does not recommend this alternate action.

FISCAL IMPACT:

The fiscal impacts associated with the emergencies declared are covered under the City’s Disaster Accounting Fund. The total cost impact from MRC Construction was $269,854.

Additional costs, such as repair of the Pier, have not yet been determined. Staff is requesting reimbursements for these costs through CalOES for the December 28, 2023, High Tide/Large Wave emergency event.

ORIGINATED BY:

Public Works
ATTACHMENT LIST:
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RESOLUTION NO. _________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA

TERMINATING PROCLAMATION OF LOCAL EMERGENCY RELATED TO THE DECEMBER 28, 2023, HIGH TIDE/LARGE WAVE EVENT
______________________________________________________
WHEREAS, Government Code section 8630 and section 4-2.01 et seq. of the Pacifica Municipal Code empower the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when the City Council is not in session, subject to confirmation by the City Council at the earliest possible time; and WHEREAS, the City Manager is the Director of Emergency Services of the City of Pacifica; and
WHEREAS, the high tide/large wave event that occurred on December 28, 2023, resulted in dangerous conditions and public safety concerns and caused damages along the California coastline and Pacifica experienced damage to infrastructure including the Pier and seawall and significant sand debris on streets, parking lots and on top or the southern rock revetment; and
WHEREAS, these events have caused damage along the Pacifica coastline that require repair; and
WHEREAS, such conditions were beyond the handling capability of the City’s services, personnel, equipment, and facilities, requiring the use of outside contractors to conduct emergency repair on a time and materials basis; and
WHEREAS, on January 5, 2024, the City Manager, acting in his capacity as Director of Emergency Services, proclaimed the existence of a local emergency pursuant to PMC 4-2.05(a) and executed the "Proclamation of the Existence of a Local Emergency" and the City Council ratified the Proclamation on January 8, 2024; and
WHEREAS, pursuant to Government Code section 8630, the situation resulting from said conditions of extreme peril is now deemed to be within the control of the normal protective services, personnel, equipment, and facilities of and within Pacifica; and WHEREAS, the City Manager, as Director of Emergency Services, and staff recommend that the City Council terminate the Proclamations of Local Emergency.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Pacifica hereby declares that the Proclamation of Local Emergency related to the December 28, 2024, High Tide/Large Wave event is now terminated.
• • • • •
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PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 24th day of June, 2024 by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

Sue Vaterlaus, Mayor
APPROVED AS TO FORM: ATTEST:

Michelle Marchetta Kenyon, City Attorney Sarah Coffey, City Clerk 2 Packet Pg. 67

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
6/24/2024
1 SUBJECT:

Ratification of Proclamation Confirming Existence of a Local Emergency at Carmel Avenue from Vallejo Terrace to Canyon Drive
RECOMMENDED ACTION:

Move to adopt a resolution ratifying the Proclamation Confirming Existence of Local Emergency at Carmel Avenue from Vallejo Terrace to Canyon Drive.

STAFF CONTACT:

Kevin Woodhouse, City Manager
(650) 738-7409
[email protected]
Lisa Petersen, P.E., Director of Public Works
(650) 738-3767
[email protected]
Louis Sun, Deputy Director of Public Works – Wastewater (650) 738-4660
[email protected]
BACKGROUND/DISCUSSION:

On Friday, June 14, 2024, Public Works Wastewater Division staff were conducting CCTV inspections on the 6-inch sewer line on all of Carmel Avenue in preparation for an upcoming resurfacing project, and staff discovered approximately seven Grade 5 defects in three segments of the 6-inch sewer lines that require immediate repair.

Upon further investigation, the damaged 6-inch sewer mainlines are in danger of collapsing which would create a hazardous condition including potential Sanitary Sewer Spills and threaten the safety of persons and property, including critical public infrastructure.

The City of Pacifica’s Emergency Plan and Section 4-2.01 et seq. of the Pacifica Municipal Code empower the City Manager, acting as the Director of Emergency Services, to proclaim the existence of a local emergency when there is an actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within the City.

The proclamation is subject to ratification by the City Council at the earliest possible time. The proclamation of the existence of a local emergency further designates the City Manager or designated representative to act on behalf of the City for public assistance and for individual assistance for purpose of receipt, processing and coordination of all inquiries and requirements necessary to obtain available State and Federal assistance. 3 Packet Pg. 68
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Additionally, pursuant to Section 3-15.09 (A) of the Pacifica Municipal Code, in cases of an emergency, the City Manager is authorized to proceed at once to replace or repair any public facility without adopting plans, specifications, strain sheets, or working details, or giving notice for bids to let contracts. The City must comply with Public Contract Code section 22050, which provides a process for City Council’s review of the emergency action if notice of bids to let contracts for public projects will not be given because of the emergency.

In this case, the City Manager has determined the damaged 6-inch sewer mainlines are in danger of collapsing which would create a hazardous condition and threaten the health and safety of persons and property, including critical public infrastructure, which require immediate attention and constitute an emergency pursuant to Pacifica Municipal Code section 4-2.02 and Public Contract Code section 1102.

Such conditions are, or are likely to be, beyond the handling capability of the City’s services, personnel, equipment, and facilities, requiring the use of outside contractors to conduct emergency repair pursuant to Pacifica Municipal Code section 3-15.09 without giving notice for bids to let contracts. Immediate action is, and continues to be necessary, due to the clear and imminent danger presented by the damaged and potential collapse of the 6-inch sewer main on Carmel Avenue from Vallejo Terrace to Canyon Drive. As such, on June 17, 2024 the City Manager did proclaim the existence of a local emergency within the City and the need to continue the emergency action continues as the repair will take approximately 5-8 weeks. The Proclamation of Local Emergency is attached to this staff report as Attachment A.

Pursuant to Public Contract Code section 22050, Council must review and affirm, by a four-fifths vote, the emergency action taken by the City Manager at the next regularly scheduled meeting after the issuance of the proclamation (June 17, 2024), but not later than 14 days after issuance of the proclamation. The City Council will also need to review the emergency action at every regularly scheduled meeting thereafter until the action is terminated, to determine, by a fourfifths vote, that there is a need to continue the action.

ALTERNATIVE ACTION:

Council may choose to not to adopt the Proclamation Confirming Existence of Local Emergency at Carmel Avenue, however this is not recommended as delaying the work may cause health and safety issues to persons and property, including critical public infrastructure.

FISCAL IMPACT:

The fiscal impacts associated with the emergency declared are covered under emergency Capital Improvement Projects (CIP) and no additional budget authority is necessary as sufficient funds have been previously approved in the Wastewater Enterprise Fund for FY 2023-24 to pay for these projects.

ORIGINATED BY:

Public Works - Wastewater Division
ATTACHMENT LIST:

Attachment A - Proclamation of Local Emergency Carmel Avenue (PDF) 3 Packet Pg. 69
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June 24, 2024
RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA

RATIFYING THE PROCLAMATION OF THE EXISTENCE OF A LOCAL EMERGENCY AT THE

SEWER MAIN LOCATED ON CARMEL AVENUE FROM VALLEJO TERRACE TO CANYON DRIVE ______________________________________________________
WHEREAS, Section 4-2.05 of the City of Pacifica Municipal Code (“PMC”) designate the City Manager as the Director of Emergency Services; and

WHEREAS, Government Code section 8630 and PMC section 4-2.05(a) empower the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when said city is affected or likely to be affected by an emergency, subject to ratification by the City Council; and
WHEREAS, Section 4-2.02 of the PMC defines "emergency" as the “actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within this City caused by such conditions as earthquake, hazardous materials, plane crash, landslide, tsunami, epidemic, flood, riot, fire, or other conditions, including conditions resulting from a labor controversy, which conditions are or are likely to be beyond the capability of control of the services, personnel, equipment, and facilities of this City, requiring the combined forces of other political subdivisions to combat”; and
WHEREAS, Section 4-2.01 et seq. of the Pacifica Municipal Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when the City Council is not in session, subject to confirmation by the City Council; and WHEREAS, the City Manager is the Director of Emergency Services of the City of Pacifica; and
WHEREAS, on Friday, June 14, 2024, Public Works Wastewater Division was conducting CCTV inspections on the 6-inch sewer line on all of Carmel Avenue in preparation for an upcoming resurfacing project; and
WHEREAS, during the inspection activities, the Public Works Wastewater Division staff discovered approximately seven Grade 5 defects in 3 of the 6-inch sewer lines that require immediate repair; and
WHEREAS, upon further investigation the damaged 6-inch sewer mainlines are in danger of collapsing which would create a hazardous condition including potential Sanitary Sewer Spills and threaten the safety of persons and property, including critical public infrastructure; and WHEREAS, the City Manager has determined that the damaged sewer main threatens the health and safety of persons and properties, including critical public infrastructure, and requires immediate attention and repair and as such constitutes an emergency pursuant to Pacifica Municipal Code section 4-2.02 and Public Contract Code section 1102; and 3 Packet Pg. 70
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WHEREAS, such conditions are or are likely to be beyond the handling capability of the City’s services, personnel, equipment, and facilities, requiring the use of outside contractors to conduct emergency repair pursuant to Pacifica Municipal Code section 3-15.09 without giving notice for bids to let contract, pursuant to Public Contract Code 22050; and WHEREAS, on June 17, 2024, the City Manager, in his capacity as Director of Emergency Services, proclaimed the existence of local emergency in the City of Pacifica, after determining that the damaged condition of the 6-inch sewer main at Carmel Avenue is likely to create conditions of disaster or extreme peril which will be beyond the services, personnel and equipment and facilities of the City; and
WHEREAS, in accordance with Government Code section 8630 and PMC section 4-

2.05(a) the City Council must take action to confirm the proclamation within 7 days and in accordance with Public Contract Code section 22050 which requires confirmation by 4/5 vote of the City Council within 14 days of the emergency action.

NOW, THEREFORE, BE IT RESOLVED that said Proclamation of Existence of Local Emergency, as issued by said City Manager in his capacity as Director of Emergency Services, which is attached hereto as Attachment “A”, is hereby ratified and approved by the City of Pacifica City Council.

BE IT FURTHER RESOLVED that said local emergency is confirmed to exist and shall be deemed to continue to exist until its termination is proclaimed by the City Council of the City of Pacifica.

BE IT FURTHER RESOLVED that during the existence of this local emergency, the powers, functions and duties of the Director of Emergency Services, and the emergency organization of the City of Pacifica shall be those prescribed by state law, by the existing ordinances and resolutions of the City of Pacifica, as well as this resolution and any subsequent emergency orders of the City Council.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 24th day of June 2024, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

Sue Vaterlaus, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ ______________________________ Sarah Coffey, City Clerk Michelle Marchetta Kenyon, City Attorney 3 Packet Pg. 71

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CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
6/24/2024
1 SUBJECT:

Notice of Completion for the Frontierland Park ADA Improvement Project.

RECOMMENDED ACTION:

Move to Adopt the Resolution of the City Council of the City of Pacifica accepting completion and directing the City Manager to file the Notice of Completion for the Frontierland Park ADA Improvement Project; and Authorize the City Manager to release the retention funds to the contractor.

STAFF CONTACT:

Roland Yip, P.E., DPW Deputy Director/City Engineer
(650) 738-3771
[email protected]
Sean Rose, P.E., S.R. Rose Engineering Inc.
650-738-3767
[email protected]
Lisa Petersen, P.E., DPW Director
(650) 738-3770
[email protected]
BACKGROUND/DISCUSSION:

The Frontierland Park ADA (Americans with Disabilities Act) Improvement Project constructed an ADA-compliant asphalt path of travel between the parking lot, bathroom, and all recreational facilities. A portion of the path included an asphalt ramp with stainless steel handrails.

On December 11, 2023, the City Council authorized the City Manager to Award and Execute a Construction Contract with Dryco Construction Inc. for the project, in an amount not to exceed $99,994 with budget authority up to $114,993.10 for the construction contingency.

Construction commenced on March 14, 2024 and was completed on May 24, 2024. There were two change orders, for path grade revisions, quantity adjustments, asphalt conform at existing restrooms, and additional striping. With the change orders, the total construction cost was $114,469.50. Trees were protected during construction, and none needed to be removed to construct the project.

As the project is now complete and staff is satisfied with the contractor’s work on the project, it is appropriate to record the formal Notice of Completion with the San Mateo County Recorder's Office. This recorded document is the legal notice that the City considers the project complete and that we intend to pay the contractor for the full and complete contract price. This also puts all subcontractors and suppliers on notice that if they have any claims for payment from the contractor, they have 30 days to file claims for payment against the City. This provision of contract law protects subcontractors from contractors who may not pay them properly. It also 4 Packet Pg. 74
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protects the City from claims against us for any nonpayment on the part of the contractor.

The City withheld 5% of the contract amount, $5,723.48, as retention to make sure that all subcontractors and suppliers have been paid. The City will release the retention if no claims are received after the notice issued.

The City Manager is recommending the adoption of the attached resolution accepting completion of the project and the filing of the Notice of Completion (Attachment 1) with the San Mateo County Recorder's Office.

FISCAL IMPACT:

There is no fiscal impact associated with the filing of the Notice of Completion. The total project construction funding Source and Use of Funds table is shown below.

Total Project Source and Use of Funds
Frontierland Park Grading and Pathway Project $280,000.00 Total Source of Funds $280,000.00
Design Cost $27,637.50
Construction Management and Inspection Cost $30,000.00
Construction Cost $114,469.50
Total Use of Funds $142,107.00
Project End Balance $107,893.00
ALTERNATIVE ACTION:

Council may choose not to adopt the resolution accepting completion of the project, but as the work has been satisfactorily completed, the contractor may file a claim against the City for nonpayment of retention if there are no claims.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:

Approval of the Notice of Completion for the Frontierland Park ADA Improvement Project is consistent with the following Council adopted Goals:
• Improve and steward City infrastructure, streets, and facilities; includes develop a facilities and equipment plan for public safety. This construction project will improve Frontierland Park.

ORIGINATED BY:

Public Works
ATTACHMENT LIST:

Atachment 1-Frontierland ADA Project-Notice of Completion (DOCX) 4 Packet Pg. 75
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RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA ACCEPTING

COMPLETION AND DIRECTING THE CITY MANAGER TO FILE NOTICE OF COMPLETION

FOR THE FRONTIERLAND PARK ADA IMPROVEMENT PROJECT
RESOLVED by the City Council of the City of Pacifica, California, that WHEREAS, the City Engineer of the said City has filed with the City Clerk of said City, his Certificate as to the completion of all the work provided to be done under and pursuant to the contract between said City and Dryco Construction Inc., and WHEREAS, it appears to the satisfaction of this Council that said work under the contract has been fully completed as provided in the contract and the plans and specifications therein referred to,
NOW, THEREFORE, it is ordered as follows:

1. That acceptance of completion of the work be, and it is hereby, made and ordered.

2. That the City Manager is directed to file for record with the County Recorder of the County of San Mateo, Notice of Completion thereof, pursuant to Section 3093 of the Civil Code of the State of California.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 24th day of June 2024, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

CITY OF PACIFICA
By:

Sue Vaterlaus, Mayor
APPROVED AS TO FORM: ATTEST:

Michelle Marchetta Kenyon, City Attorney Sarah Coffey, City Clerk 4 Packet Pg. 76
“ATTACHMENT 1”

NOTICE OF COMPLETION

CITY OF PACIFICA

FOR THE FRONTIERLAND PARK ADA IMPROVEMENT PROJECT
NOTICE IS HEREBY GIVEN, pursuant to Section 3093 of the Civil Code of the State of California, by Roland Yip, City Engineer of the City of Pacifica, California, that the contract awarded to Dryco Construction Inc. on December 11, 2023, has been completed in accordance with the plans and specifications for said work filed with the City Clerk, and approved by the City Council of said City.

That said work and improvements were actually completed on the 24th day of May 2024 and that acceptance of completion of said work was ordered by the City Council of said City, adopted on the 24th day of June 2024, and that the name of the surety on the contractor's bond for labor and materials on said project is Travelers Casualty and Surety Company of America.

That said work consists, generally of providing a ADA-accessible path of travel between the parking lot, restroom, and all park facilities, and other miscellaneous work.

Name and address of Owner: City of Pacifica
540 Crespi Drive
Pacifica, California 94044
Roland Yip, P.E.

City Engineer

VERIFICATION
The undersigned states that he is the City Engineer of the City of Pacifica and that he makes this verification on behalf of said entity; that he has read the foregoing, and knows the contents thereof, and that the facts stated therein are true.

Roland Yip, P.E.

City Engineer
Executed in Pacifica, California, on June 24, 2024.

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Attachment: Atachment 1-Frontierland ADA Project-Notice of Completion [Revision 1] (5687 : Notice of Completion for the Frontierland Park

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
6/24/2024
1 SUBJECT:

Fire Station 71 & Annex Garage Project Award
RECOMMENDED ACTION:

Approve the Resolution entitled "A Resolution of the City Council of the City of Pacifica Approving the Construction Contract with I & A Contractor Inc. in an amount of$541,706.00; Authorize a budget authority in the amount of $622,961.90, which includes contingencies in an amount of fifteen percent (15%) of the Construction Contract amounts; Authorize staff to Execute Future Change Orders not to exceed the contingency amount; and Authorize the City Manager to execute all documents related to the Fire Station 71 & Annex Garage Project.” STAFF CONTACT:

Bryan Bautista, Assistant Civil Engineer
(650) 738-3769
[email protected]
Roland Yip, P.E., DPW Deputy Director
(650) 738-3771
[email protected]
Lisa Petersen, P.E., DPW Director
(650) 738-3770
[email protected]
BACKGROUND/DISCUSSION:

The City Council approved the FY 2023-2028 Capital Improvement Program (CIP) in June of 2023. The CIP included the Fire Station 71 Roof and the Old WW Treatment Plant (Annex) Garage Roof. The project includes the roofs of Fire Station 71 and the Public Works Annex Garage. The project will demolish roofing to structural deck and install typical roof system. The Fire Station 71 and Annex Garage Roof Project will remove both roofs and replace with Garland roofing systems. The Fire Station 71 will be replaced with Ketone Ethylene Ester Roofing and the Annex Garage will be replaced with Ketone Ethylene Ester Roofing called Cold Applied 2- Ply Thermoplastic Hybrid Roof System (KEE-Stone FB 60). The project plans are also available to view on the City's website at:
<https://www.cityofpacifica.org/departments/public-works/engineering/capital-improvementprojects/fire-station-71-annex-garage-roof-project> The Project was advertised on March 19, 2024, and March 26, 2024, and a mandatory preproposal meeting was held on March 21, 2024 in accordance with the formal bid process.

Twenty-seven (27) companies requested plans and specifications and six (6) companies submitted bids. On April 10, 2024, the bid opening was held via Zoom by the City Clerk and the result is as follows:
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Company Base Bid
I & A Contractor Inc. $541.706.00
Pioneer Contractors Inc. $557,832.00
San Francisco Roofing Services, Inc. $584,485.00
Stronger Buildilng $598.375.00
Andy’s Roofing Company Inc. $634.341.00
Best Contracting Services $796,850.00
The apparent low bidder is I & A Contractor Inc. with a base bid amount of $541,706.00. This is approximately 18% over the Engineer’s Estimate; Staff found the bid reasonable based on the current construction industry market and high inflation rates. The City Manager recommends the award of contract (Attachment "A") to the apparent low bidder, I & A Contractor Inc. In addition, a 15% contingency is recommended to allow enough funding to handle any unforeseen conditions and/or additional improvements that are identified during construction.

ALTERNATIVE ACTION:

Council may choose not to adopt the resolution and not approve the construction contract.

However, this will result in project delays and possible increase in construction cost. Staff does not recommend this alternative action.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:

Approval of the construction contract is consistent with the following Council adopted Goals:
• Stewardship of City Infrastructure: includes repairing/replacing outdated city facilities such as city hall, the libraries, fire stations, etc., improving streets, and responding to impacts of sea level rise. This construction project will improve roof at the existing Fire Station 71 & Annex Garage.

FISCAL IMPACT:

The following is the source and use of funds for the project:

Total Project Source and Use of Funds
Fire Station 71 Roof Project (Fund 22) $200,000.00
Old WW Treatment Plant Garage
Roof Project (Fund 22)
$95,000.00
Disaster Accounting (Fund 38) $327,961.90
Total Source of Funds $622,961.90
Fire Station 71 & Annex Garage
Project
$622,961.90
Total Use of Funds $622,961.90
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An additional $327,961.90 above the previously approved FY 2023-2024 budget is required to fully fund this project. All adjustments needing additional funding have been incorporated into the FY 2024-25 Operating and Capital Budget that is under consideration for this Council meeting. Approval of these transfers will occur upon approval of the FY 2024-25 Operating and Capital Budget at the end of the June 24, 2024, City Council meeting.

ORIGINATED BY:

Public Works
ATTACHMENT LIST:

Attachment A-I & A Construction Services Agreement (PDF) 5 Packet Pg. 80
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RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPROVING THE CONSTRUCTION CONTRACT WITH I & A CONTRACTOR INC. IN AN AMOUNT OF $541,706.00 AUTHORIZE A BUDGET AUTHORITY IN THE AMOUNT OF $622,961.90, WHICH INCLUDES CONTINGENCIES IN AN AMOUNT OF FIFTEEN PERCENT (15%) OF THE CONSTRUCTION CONTRACT AMOUNTS; AUTHORIZE STAFF TO EXECUTE FUTURE CHANGE ORDERS NOT TO EXCEED THE CONTINGENCY AMOUNT; AND AUTHORIZE

THE CITY MANAGER TO EXECUTE ALL DOCUMENTS RELATED TO THE FIRE STATION 71 AND ANNEX GARAGE ROOF PROJECT.

WHEREAS, consistent with the City of Pacifica’s Bidding Procedures for Public Projects (Municipal Code Title 3 Chapter 15) the City of Pacifica advertised the Request for Bids for Fire Station 71 & Annex Garage Project on March 19, 2024 and March 26, 2024; and WHEREAS, the low bidder was I & A Contractor Inc and are considered qualified to complete the work.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Pacifica approves the construction contract with I & A Contractor Inc. in an amount of $541,706.00; authorizes a budget authority in the amount of $622,961.90, which includes contingencies in an amount of fifteen percent (15%) of the construction contract amounts; and authorizes the City Manager to execute all documents related to the Fire Station 71 & Annex Garage Roof Project. • • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 24th day of June 2024, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_________________________________
Sue Vaterlaus, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 5 Packet Pg. 81

ATTACHMENT A

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Attachment: Attachment A-I & A Construction Services Agreement [Revision 1] (5688 : Fire Station 71 & Annex Garage Project Award)

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Attachment: Attachment A-I & A Construction Services Agreement [Revision 1] (5688 : Fire Station 71 & Annex Garage Project Award)

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Attachment: Attachment A-I & A Construction Services Agreement [Revision 1] (5688 : Fire Station 71 & Annex Garage Project Award)

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Attachment: Attachment A-I & A Construction Services Agreement [Revision 1] (5688 : Fire Station 71 & Annex Garage Project Award)

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Attachment: Attachment A-I & A Construction Services Agreement [Revision 1] (5688 : Fire Station 71 & Annex Garage Project Award)

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Attachment: Attachment A-I & A Construction Services Agreement [Revision 1] (5688 : Fire Station 71 & Annex Garage Project Award)

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Attachment: Attachment A-I & A Construction Services Agreement [Revision 1] (5688 : Fire Station 71 & Annex Garage Project Award)

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Attachment: Attachment A-I & A Construction Services Agreement [Revision 1] (5688 : Fire Station 71 & Annex Garage Project Award)

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Attachment: Attachment A-I & A Construction Services Agreement [Revision 1] (5688 : Fire Station 71 & Annex Garage Project Award)

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Attachment: Attachment A-I & A Construction Services Agreement [Revision 1] (5688 : Fire Station 71 & Annex Garage Project Award)

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
6/24/2024
1 SUBJECT:

Sharp Park Priority Development Area Pedestrian Improvement Project California Department of Transportation (CALTRANS) One Bay Area Grant 2 (OBAG 2) Funding Agreement RECOMMENDED ACTION:

Adopt a Resolution entitled “Authorizing the City Manager to Execute Funding Agreements for the One Bay Area Grant 2 (OBAG 2) with the California Department of Transportation for the Sharp Park Priority Development Area Pedestrian Improvement Project.” STAFF CONTACT:

Roland Yip, P.E., DPW Deputy Director
(650) 738-3771
[email protected]
Lisa Petersen, P.E., DPW Director
(650) 738-3770
[email protected]
BACKGROUND/DISCUSSION:

The Sharp Park Priority Development Area (PDA) Pedestrian Improvement Project will close sidewalk gaps, improve sidewalk to current ADA standards, install new ADA compliant driveways and corner curb ramps, install curb and gutter to improve storm water management, remove and replace failed pavement, install Bicycle Boulevard (Paloma) and pedestrian crossing striping, and resurface roads with slurry seal along Paloma Avenue, Carmel Avenue and Santa Maria Avenue from Francisco Boulevard to Beach Boulevard. The new driveways and sidewalks will provide an ADA compliant path of travel in the project area and provide a vital link for pedestrians and bicyclists from the eastern residential neighborhood of Pacifica to the Sharp Park district, Palmetto business area, Pacifica Civic Center, two schools, the Sharp Park Library, and the popular Sharp Park Beach and Pacifica Pier. Furthermore, the pavement improvements will aid bicyclists and pedestrians by remove tripping hazards while also installing up to date and improved pavement striping for a safer overall experience.

On April 14, 2022, City/County Association of Governments of San Mateo (C/CAG) approved the guidelines and process for the Metropolitan Transportation Commission One Bay Area Grant (OBAG) 3 County & Local Program. As part of the OBAG 3 process, C/CAG Board authorized an infusion of $900,000 in Measure M funds to fund Safe Routes to School (SRTS) eligible projects.

C/CAG received 29 applications from 18 jurisdictions and 3 partner agencies requesting a total of $87 million in OBAG 3 funds. C/CAG had a target of approximately $32 million in funding for projects. The applications were ranked by an evaluation panel comprised of representatives 6 Packet Pg. 93
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from the C/CAG Congestion Management and Environmental Quality (CMEQ) and Bicycle and Pedestrian Advisory Committee (BPAC), Commute.org, Silicon Valley Bicycle Coalition, and local city staff.

At the September 15, 2022 C/CAG Board meeting, the Board approved the project nomination list for the OBAG 3 Program. The nomination list includes 11 projects requesting approximately $32M of OBAG 3 funding. The C/CAG Board Resolution 22-81 also recommended $900,000 of Measure M SRTS funds for the Pacifica Sharp Park Priority Development Area Pedestrian Improvement Project, in conjunction with $358,247 in Transportation Fund for Clean Air (TFCA), and $1,269,801 of OBAG 3 funds. Although the Measure M funds were secured for the project by this approval because they are from local funding, the OBAG 3 funds required Metropolitan Transportation Commission approval (MTC).

In January 2023, MTC approved the OBAG 3 County & Local Program, which awarded San Mateo County a total of $30.8 million to 7 projects in the county. Due to funding constraints, MTC did not recommend funding the $1,269,801 for the Sharp Park Priority Development Area Pedestrian Improvement Project from OBAG 3. However, at the April 20th, 2023 C/CAG Board meeting, the Board instead approved the reallocation $1,000,000 in available OBAG 2 funds to the Sharp Park Priority Development Area Pedestrian Improvement Project.

The TFCA grant funding was later determined to be ineligible due to not meeting the required threshold for emissions reduction. At the December 14, 2023, C/CAG Board meeting, the $358,247 TFCA contract was terminated and the Measure M Safe Routes to School allocation was increased by $358,247 for a total of $1,258,247 in Measure M.

On May 14th, 2024, the California Department of Transportation obligated $1,000,000.00 in OBAG 2 federal funding for the Sharp Park PDA Pedestrian Improvements Project. The City Manager recommends adopting the resolution and approving the City Manager to execute all agreements between the California Department of Transportation and the City of Pacifica.

ALTERNATIVE ACTION:

Alternative Action would be to not adopt the resolution which would exclude the City from receiving the federal grant funding. Staff does not support this alternative action.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
• Improve and Steward City Infrastructure, Streets and Facilities: Adopting the resolution will make the funds available for the Sharp Park Priority Development Area Pedestrian Improvement Project to improve ADA access in existing sidewalks and City streets.

FISCAL IMPACT:

None at this time. The OBAG 2 funding will go towards construction.

ORIGINATED BY:

Public Works
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ATTACHMENT LIST:

Attachment A: 5350026 PSA TO AGENCY (PDF)
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RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA AUTHORIZING THE

CITY MANAGER TO EXECUTE FUNDING AGREEMENTS FOR THE ONE BAY AREA GRANT 2 OBAG 2 WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR

THE SHARP PARK PRIORITY DEVELOPMENT AREA PEDESTRIAN IMPROVEMENT

PROJECT
WHEREAS, the City of Pacifica is eligible to receive Federal and/or State funding for certain Transportation Projects, through the California Department of Transportation; and WHEREAS, Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements and/or Fund Transfer Agreements need to be executed with the California Department of Transportation before such funds could be claimed; and WHEREAS, the City wishes to delegate authorization to execute these agreements and any amendments thereto to the City Manager be authorized to execute all Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements, Fund Transfer Agreements, and any amendments thereto with California Department of Transportation.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Pacifica hereby authorizes the City Manager to execute funding agreements for the One Bay Area Grant 2 (OBAG 2) with the California Department of Transportation for the Sharp Park Priority Development Area Pedestrian Improvement Project.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 24th day of June, 2024, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_________________________________
Sue Vaterlaus, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 6 Packet Pg. 96
F021
FOR FEDERAL-AID PROJECTS NO 04-5350F15
0424000038
May 14, 2024
04-SM-0-PFA
STPL-5350(026)
5350
This Program Supplement hereby adopts and incorporates the Administering Agency-State Agreement for Federal Aid which was entered into between the Administering Agency and the State on 01/31/2017 and is subject to all the terms and conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the Administering Agency on (See copy attached).

The Administering Agency further stipulates that as a condition to the payment by the State of any funds derived from sources noted below obligated to this PROJECT, the Administering Agency accepts and will comply with the special covenants or remarks set forth on the following pages.

Paloma Ave, Carmel Ave & Santa Maria Ave fr. Francisco Blvd. to Beach Blvd.

PDA Pedestrian Improvements 0.0(MILES)
Estimated Cost Federal Funds Matching Funds
Y230 $1,000,000.00

CITY OF PACIFICA
By ________________________________ By ________________________________ Title _______________________________
Date _______________________________
Attest _______________________________ Date _______________________________ Division of Local Assistance
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:

Accounting Officer _______________________ Date _______________ PROGRAM SUPPLEMENT NO.
to

ADMINISTERING AGENCY-STATE AGREEMENT
Adv. Project ID Date:

Location:

Project Number:

E.A. Number:

Locode:

PROJECT LOCATION:

TYPE OF WORK: LENGTH:

LOCAL OTHER
$2,077,062.00 $1,077,062.00 $0.00
Chief, Office of Project Implementation

STATE OF CALIFORNIA
Department of Transportation
$1,000,000.00
Program Supplement 04-5350F15-F021- ISTEA 1Page of 7
05/15/2024

ATTACHMENT A

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Attachment: Attachment A: 5350026 PSA TO AGENCY (5692 : Resolution - Sharp Park PDA OBAG 2)

SPECIAL COVENANTS OR REMARKS
04-SM-0-PFA
STPL-5350(026)

1. A. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the current published Local Assistance Procedures Manual.

B. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s).

C. STATE and ADMINISTERING AGENCY agree that any additional funds which might be made available by future Federal obligations will be encumbered on this PROJECT by use of a STATE-approved "Authorization to Proceed" and Finance Letter. ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will be limited to the amounts obligated by the Federal Highway Administration.

D. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer within 60 days of project contract award and prior to the submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract.

Failure to do so will cause a delay in the State processing invoices for the construction phase.

Attention is directed to Section 15.6 "Award Package" of the Local Assistance Procedures Manual.

E. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every six months commencing after the funds are encumbered for each phase by the execution of this Project Program Supplement Agreement, or by STATE's approval of an applicable Finance Letter. STATE reserves the right to suspend future authorizations/obligations for Federal aid projects, or encumbrances for State funded projects, as well as to suspend invoice payments for any on-going or future project by ADMINISTERING AGENCY if PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six-month period.

If no costs have been invoiced for a six-month period, ADMINISTERING AGENCY agrees to submit for each phase a written explanation of the absence of PROJECT activity along with target billing date and target billing amount.

ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current Local Assistance Procedures Manual.

Program Supplement 04-5350F15-F021- ISTEA Page 2 of 7

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SPECIAL COVENANTS OR REMARKS
04-SM-0-PFA
STPL-5350(026)
F. Administering Agency shall not discriminate on the basis of race, religion, age, disability, color, national origin, or sex in the award and performance of any Federal-assisted contract or in the administration of its DBE Program Implementation Agreement. The Administering Agency shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of Federal-assisted contracts. The Administering Agency's DBE Implementation Agreement is incorporated by reference in this Agreement. Implementation of the DBE Implementation Agreement, including but not limited to timely reporting of DBE commitments and utilization, is a legal obligation and failure to carry out its terms shall be treated as a violation of this Agreement. Upon notification to the Administering Agency of its failure to carry out its DBE Implementation Agreement, the State may impose sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.).

G. Any State and Federal funds that may have been encumbered for this project are available for disbursement for limited periods of time. For each fund encumbrance the limited period is from the start of the fiscal year that the specific fund was appropriated within the State Budget Act to the applicable fund Reversion Date shown on the State approved project finance letter. Per Government Code Section 16304, all project funds not liquidated within these periods will revert unless an executed Cooperative Work Agreement extending these dates is requested by the ADMINISTERING AGENCY and approved by the California Department of Finance.

ADMINISTERING AGENCY should ensure that invoices are submitted to the District Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's Office and the Department of Finance; in order for payment to be made, the last date the District Local Assistance Engineer can forward an invoice for payment to the Department's Local Programs Accounting Office for reimbursable work for funds that are going to revert at the end of a particular fiscal year is May 15th of the particular fiscal year. Notwithstanding the unliquidated sums of project specific State and Federal funding remaining and available to fund project work, any invoice for reimbursement involving applicable funds that is not received by the Department's Local Programs Accounting Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid. These unexpended funds will be irrevocably reverted by the Department's Division of Accounting on the applicable fund Reversion Date.

H. As a condition for receiving federal-aid highway funds for the PROJECT, the Administering Agency certifies that NO members of the elected board, council, or other key decision makers are on the Federal Government Exclusion List. Exclusions can be found at www.sam.gov.

Program Supplement 04-5350F15-F021- ISTEA Page 3 of 7

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SPECIAL COVENANTS OR REMARKS
04-SM-0-PFA
STPL-5350(026)

2. A. ADMINISTERING AGENCY shall conform to all State statutes, regulations and procedures (including those set forth in the Local Assistance Procedures Manual and the Local Assistance Program Guidelines, hereafter collectively referred to as "LOCAL ASSISTANCE PROCEDURES") relating to the federal-aid program, all Title 23 Code of Federal Regulation (CFR) and 2 CFR Part 200 federal requirements, and all applicable federal laws, regulations, and policy and procedural or instructional memoranda, unless otherwise specifically waived as designated in the executed project-specific PROGRAM SUPPLEMENT.

B. Invoices shall be formatted in accordance with LOCAL ASSISTANCE PROCEDURES.

C. ADMINISTERING AGENCY must have at least one copy of supporting backup documentation for costs incurred and claimed for reimbursement by ADMINISTERING AGENCY. ADMINISTERING AGENCY agrees to submit supporting backup documentation with invoices if requested by State. Acceptable backup documentation includes, but is not limited to, agency's progress payment to the contractors, copies of cancelled checks showing amounts made payable to vendors and contractors, and/or a computerized summary of PROJECT costs.

D. Indirect Cost Allocation Plan/Indirect Cost Rate Proposals (ICAP/ICRP), Central Service Cost Allocation Plans and related documentation are to be prepared and provided to STATE (Caltrans Audits & Investigations) for review and approval prior to ADMINISTERING AGENCY seeking reimbursement of indirect costs incurred within each fiscal year being claimed for State and federal reimbursement. ICAPs/ICRPs must be prepared in accordance with the requirements set forth in 2 CFR, Part 200, Chapter 5 of the Local Assistance Procedural Manual, and the ICAP/ICRP approval procedures established by STATE.

E. STATE will withhold the greater of either two (2) percent of the total of all federal funds encumbered for each PROGRAM SUPPLEMENT or $40,000 until ADMINISTERING AGENCY submits the Final Report of Expenditures for each completed PROGRAM SUPPLEMENT PROJECT.

F. Payments to ADMINISTERING AGENCY for PROJECT-related travel and subsistence (per diem) expenses of ADMINISTERING AGENCY forces and its contractors and subcontractors claimed for reimbursement or as local match credit shall not exceed rates authorized to be paid rank and file STATE employees under current State Department of Personnel Administration (DPA) rules. If the rates invoiced by ADMINISTERING AGENCY are in excess of DPA rates, ADMINISTERING AGENCY is responsible for the cost difference, and any overpayments inadvertently paid by STATE shall be reimbursed to STATE by ADMINISTERING AGENCY on demand within thirty (30) days of such invoice.

Program Supplement 04-5350F15-F021- ISTEA Page 4 of 7

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SPECIAL COVENANTS OR REMARKS
04-SM-0-PFA
STPL-5350(026)
G. ADMINISTERING AGENCY agrees to comply with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards.

H. ADMINISTERING AGENCY agrees, and will assure that its contractors and subcontractors will be obligated to agree, that Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the allowability of individual PROJECT cost items.

I. Every sub-recipient receiving PROJECT funds under this AGREEMENT shall comply with 2 CFR, Part 200, 23 CFR, 48 CFR Chapter 1, Part 31, Local Assistance Procedures, Public Contract Code (PCC) 10300-10334 (procurement of goods), PCC 10335-10381 (non-A&E services), and other applicable STATE and FEDERAL regulations.

J. Any PROJECT costs for which ADMINISTERING AGENCY has received payment or credit that are determined by subsequent audit to be unallowable under 2 CFR, Part 200, 23 CFR, 48 CFR, Chapter 1, Part 31, and other applicable STATE and FEDERAL regulations, are subject to repayment by ADMINISTERING AGENCY to STATE.

K. STATE reserves the right to conduct technical and financial audits of PROJECT WORK and records and ADMINISTERING AGENCY agrees, and shall require its contractors and subcontractors to agree, to cooperate with STATE by making all appropriate and relevant PROJECT records available for audit and copying as required by the following paragraph:

ADMINISTERING AGENCY, ADMINISTERING AGENCY'S contractors and subcontractors, and STATE shall each maintain and make available for inspection and audit by STATE, the California State Auditor, or any duly authorized representative of STATE or the United States all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts and ADMINISTERING AGENCY shall furnish copies thereof if requested.

All of the above referenced parties shall make such AGREEMENT, PROGRAM SUPPLEMENT, and contract materials available at their respective offices at all reasonable times during the entire PROJECT period and for three (3) years from the date of submission of the final expenditure report by the STATE to the FHWA.

L. ADMINISTERING AGENCY, its contractors and subcontractors shall establish and maintain a financial management system and records that properly accumulate and segregate reasonable, allowable, and allocable incurred PROJECT costs and matching funds by line item for the PROJECT. The financial management system
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SPECIAL COVENANTS OR REMARKS
04-SM-0-PFA
STPL-5350(026)
of ADMINISTERING AGENCY, its contractors and all subcontractors shall conform to Generally Accepted Accounting Principles, enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment vouchers or invoices set to or paid by STATE.

M. ADMINISTERING AGENCY is required to have an audit in accordance with the Single Audit Act of 2 CFR 200 if it expends $750,000 or more in Federal Funds in a single fiscal year of the Catalogue of Federal Domestic Assistance.

N. ADMINISTERING AGENCY agrees to include all PROGRAM SUPPLEMENTS adopting the terms of this AGREEMENT in the schedule of projects to be examined in ADMINISTERING AGENCY's annual audit and in the schedule of projects to be examined under its single audit prepared in accordance with 2 CFR, Part 200.

O. ADMINISTERING AGENCY shall not award a non-A&E contract over $5,000, construction contracts over $10,000, or other contracts over $25,000 [excluding professional service contracts of the type which are required to be procured in accordance with Government Code sections 4525 (d), (e) and (f)] on the basis of a noncompetitive negotiation for work to be performed under this AGREEMENT without the prior written approval of STATE. Contracts awarded by ADMINISTERING AGENCY, if intended as local match credit, must meet the requirements set forth in this AGREEMENT regarding local match funds.

P. Any subcontract entered into by ADMINISTERING AGENCY as a result of this AGREEMENT shall contain provisions B, C, F, H, I, K, and L under Section 2 of this agreement.

3. Appendix E of the Title VI Assurances (US DOT Order 1050.2A) During the performance of this agreement, the ADMINISTERING AGENCY, ADMINISTERING AGENCY'S contractors and subcontractor, (hereinafter referred to as the "contractor") agrees to comply with the following nondiscrimination statutes and authorities; including but not limited to:

Pertinent Nondiscrimination Authorities:

A. Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21.

B. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); C. Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), (prohibits discrimination on the basis of sex);
D. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as Program Supplement 04-5350F15-F021- ISTEA Page 6 of 7

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SPECIAL COVENANTS OR REMARKS
04-SM-0-PFA
STPL-5350(026)
amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; E. The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
F. Airport and Airway Improvement Act of 1982, (49 U.S.C. 4 71, Section 4 7123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); G. The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or
activities" to include all of the programs or activities of the Federal-aid recipients, subrecipients and contractors, whether such programs or activities are Federally funded or not);
H. Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; I. The Federal Aviation Administration's Nondiscrimination statute (49 U.S.C. 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); J. Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures nondiscrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; K. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);
L. Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).

Program Supplement 04-5350F15-F021- ISTEA Page 7 of 7

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CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
6/24/2024
1 SUBJECT:

Conduct Public Hearing and adopt a Resolution Confirming the Annual Report from the Pacifica Hotel Business Improvement District and Assessing the Levy for the Fiscal Year 2024-25 at the same rates as in the Fiscal Year 2023-24.

RECOMMENDED ACTION:
1) Conduct the Public Hearing;
2) Rule on Oral and Written protests, if any; and
3) Adopt a resolution approving the annual report of the Pacifica Hotel Business Improvement District Advisory Board, and continuing the assessments without change in Fiscal Year 2024-25.

STAFF CONTACT:

Yulia Carter, Assistant City Manager
(650)738-7402
[email protected]
Tara G. Schiff, Economic Development Manager
(650)501-6007
[email protected]
BACKGROUND / DISCUSSION:

Pursuant to California Streets and Highways Code sections 36500 et. seq., the City Council of the City of Pacifica adopted Ordinance No. 714-C.S creating the Pacifica Hotel Business Improvement District and levying an annual assessment of $1.00 per room per day of occupancy on the hotels in the City.

On April 17, 2024, the Assistant City Manager filed the attached Pacifica Hotel Business Improvement District (BID) report with the City Clerk. The report was prepared by the City of Pacifica, acting as the Managing Agency for the hotels in the BID, and presented to the City Council with the resolution of intent to continue the BID program and levy the annual assessments for the fiscal year 2024-25.

The report included projected resources and uses for FY 2024-25. There were no proposed changes in the boundaries of the Pacifica Hotel Business Improvement District. The proposed assessment is intended to continue at $1.00 per room per day occupancy. It is estimated that the cost of the improvements and activities for the FY 2024-25 will be about $140,000, which includes the new assessment and the surplus of revenues carried over from the previous year.

The City of Pacifica will continue to serve as the Managing Agency for the BID without charging an administrative fee until the full program of improvements and activities is defined and funds are allocated and approved by the BID Advisory Committee.

Staff has also been working on the conversion of the BID from a 1989 District Law to a 1994 District Law, which would provide a significant increase in funding that BID members can use 7 Packet Pg. 104
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toward marketing, infrastructure improvements and other projects to attract and support visitors.

This district conversion work is on hold pending the Council’s further direction.

Written and oral protests to the levy of the annual assessments for the Pacifica Hotel BID may be made at the public hearing in the form and manner prescribed in Sections 36625 and 36626 of the California Streets and Highway Code up until the close of the public hearing.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:

The Council’s Goal of Enhancing Organizational and Fiscal Stability includes investing in economic development to increase revenues, support the local economy, and seek funding for economic development programs and initiatives.

FISCAL IMPACT:

There is no significant fiscal impact associated with this action, except for the City's administrative cost. The City collects no fee for administering the BID.

ORIGINATED BY:

City Manager's Office
ATTACHMENT LIST:

Exhibit A: BID Annual Report (PDF)
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June 24, 2024
RESOLUTION NO. _________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA CONFIRMING THE

ANNUAL REPORT OF THE ADVISORY BOARD OF THE HOTEL BUSINESS IMPROVEMENT DISTRICT AND ASSESSING THE LEVY FOR FISCAL YEAR 2024-2025 AT THE SAME RATES LEVIED IN FISCAL YEAR 2023-24 WITHOUT CHANGE ______________________________________________________
WHEREAS, pursuant to California Streets and Highways Code sections 36500 et. seq., the City Council of the City of Pacifica adopted Ordinance No. 714-C.S. in 2004 creating the Pacifica Hotel Business Improvement District (BID) and levying an annual assessment of $1.00 per room per day of occupancy on the hotels in the City; and WHEREAS, the Pacifica Hotel Business Improvement District has been operating and levying an annual assessment of $1.00 per room per day of occupancy on the hotels in the City continuously since 2004, including Fiscal Year 2023-24; and WHEREAS, pursuant to Streets and Highways Code section 36533, the Pacifica Hotel Business Improvement District Advisory Committee has prepared and filed with the City Clerk an annual report regarding the BID's operations that proposes to continue the program and assessments for Fiscal Year 2024-25 at the same amount as levied for the Fiscal Year 2023-24; and
WHEREAS, on April 22, 2024, the City Council adopted Resolution No. 36-2024, which approved the annual report of the Advisory Board of the Pacifica Hotel Business Improvement District (BID) and gave notice of the Council's intent to levy the proposed Fiscal Year 2024-25 assessment for the BID following a public hearing on June 24, 2024, at 7:00 p.m. held at 2212 Beach Blvd and allowing for public participation and public comment as detailed in the meeting agenda to be published within 72 hours in advance of the meeting date; and WHEREAS, the City Clerk gave notice of the public hearing by publishing in a newspaper of general circulation at least seven days before the public hearing and by mailing a copy of said public hearing notice and Resolution No. 36-2024 to all affected businesses as required by California Streets and Highways Code section 36534; and WHEREAS, at the public hearing, the City Council heard and considered all protests against the Fiscal Year 2024-25 levy of assessments for the BID, and the rules and procedures used in receiving and considering protests complied with those set forth in the California Streets and Highways Code sections 36524, 36525, 36534 and 36535; and WHEREAS, the City Council desires to adopt this Resolution to confirm the Advisory Committee's report as submitted and continue the program and assessments as levied in Fiscal Year 2023-24 at $1.00 per room per day of occupancy on the hotels in the City without change for Fiscal Year 2024-25.
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NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Pacifica, California, that:

1. Incorporation of Recitals. The foregoing recitals are true and correct and are hereby incorporated in and form a part of this resolution.

2. Approval of Report. The Annual Report of the Pacifica Hotel Business Improvement District Advisory Committee, attached to this Resolution as Exhibit A, that was filed with the City Clerk on April 17, 2024 and approved by the City Council by Resolution No. 36-2024, is hereby confirmed as submitted and approved for Fiscal Year 2024-25.

3. Annual Assessment. The City hereby levies and will collect assessments for Fiscal Year 2024-25 at the same rate of $1.00 per room per day of occupancy on the hotels in the City of Pacifica as levied in Fiscal Year 2023-24, without change.

4. Effective Date and Certification. The City Clerk is directed to certify the adoption of this Resolution. The Resolution shall take effect immediately upon its adoption by the City Council.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 24th day of June, 2024 by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

Sue Vaterlaus, Mayor
APPROVED AS TO FORM: ATTEST:

Michelle Marchetta Kenyon, City Attorney Sarah Coffey, City Clerk 7 Packet Pg. 107

CITY OF PACIFICA
540 Crespi Drive • Pacifica, California 94044-3422
www.cityofpacifica.org
TO: Sarah Coffey, City Clerk
FROM: Yulia Carter, Assistant City Manager
CC: BID Advisory Board
DATE: April 17, 2024
SUBJECT: Pacifica Hotel Business Improvement Annual Report Pursuant to section 36533 of the Streets and Highways Code, an annual report should be prepared each fiscal year for which assessments are to be levied and collected to pay for the cost of the improvements and activities described in the report. There are no proposed changes to the boundaries of the Pacifica Hotel Business Improvement District (PHBID) this year.

The annual report should include the following information:

1. Any proposed changes in the boundaries of the parking and business improvement area or in any benefit zones within the area.

2. The improvements and activities to be provided for that fiscal year.

3. An estimate of the cost of providing the improvements and the activities for that fiscal year.

4. The method and basis of levying the assessment in sufficient detail to allow each business owner to estimate the amount of the assessment to be levied against his or her business for that fiscal year.

5. The amount of any surplus or deficit revenues to be carried over from a previous fiscal year.

6. The amount of any contributions to be made from sources other than assessments levied pursuant to this part.

The City Council may approve the report as filed by the advisory board or may modify any particular contained in the report and approve it as modified.

FY 2023-24 has been a transitional year for the PHBID, which is reflected in the unusual nature of this annual report. It essentially confirms holding on to the assessment funds pending

7.a
Packet Pg. 108 Attachment: Exhibit A: BID Annual Report (5639 : Public Hearing Pacifica Hotel BID) upcoming decisions regarding the future of the business improvement district, assessment of funds, subsequent adoption of programs and activities, and allocation of funds.

Last year, the City Council adopted an ordinance to amend Pacifica Municipal Code Section 3-

17.03 to remove the provision for allocating funds within thirty days and replace the Pacifica Chamber of Commerce with the City of Pacifica as the BID's managing agency.

At the BID meeting preceding this Council action, the board discussed the BID Governance structure and whether the BID program and assessment should continue. The following three options were considered by the board:

1. Dissolution of the BID.

2. Continuing the assessment but changing the BID governance structure, such as changing the managing agency from the Chamber of Commerce to the City or any non-profit organization.

3. Continue with the existing assessment and governance structure.

After the open discussion, the majority of the BID hotel representatives voted for option two and expressed their desire to:

1. Continue the assessment at the current rate;

2. For the City of Pacifica to assume the role of the Managing Agency for the BID moving forward and

3. For the City to safeguard the assessed funds in a separate fund without spending them until
a. The City of Pacifica’s ARPA-funded budget for marketing programs and initiatives (including promotions and Workcation campaign) runs out as of the end of FY 2023-24, and
b. The BID fully completes the administrative transition from the Chamber of Commerce, the former managing agency, to the City and develops a comprehensive plan to market Pacifica as a destination in early FY 2024-25.

On July 10, 2023, the City Council adopted an ordinance to amend the Pacifica Municipal Code Section 3-17.03 to replace the Pacifica Chamber of Commerce as the Managing Agency of the BID with the City of Pacifica.

Pursuant to the City Council’s action and BID direction, City staff created a separate fund to secure and safeguard the BID assessment for the remainder of FY 2023-24.

Staff also held subsequent meetings with the BID board and Chamber of Commerce to complete the evaluation of the BID assets and liabilities and worked diligently through the transition with the Chamber of Commerce, which was completed by December 2023.

7.a
Packet Pg. 109 Attachment: Exhibit A: BID Annual Report (5639 : Public Hearing Pacifica Hotel BID) In early 2024, staff explored various options for creating a sustainable revenue source to help fund ongoing marketing and promotion efforts for all Pacifica lodging businesses. Knowing that a benefit assessment district approach has been successfully used in other destination areas throughout the state to improve tourism and occupancy rates, staff prepared several options for the BID consideration. Over the last several months, staff have worked with the BID members individually and in small group meetings to discuss the hoteliers’ economic development needs, desired marketing programs, activities, and potential funding mechanisms to achieve their goals.

The option that is currently under active consideration of the BID is to convert the current Pacifica Business Improvement District (PHBID) that was formed pursuant to the Parking and Business Improvement Area Law of 1989 (89’ Law). The City of Pacifica and Pacifica lodging businesses now seek to modernize the PHBID by forming a new Pacifica Tourism Marketing District (PTMD) pursuant to the Property and Business Improvement District Law of 1994, Streets and Highways Code section 36600 et seq. (94 Law) and disestablishing the PHBID formed under the 89 Law.

There will be more discussion in the upcoming Council meeting related to legal differences and benefits of this conversion, but this work is being mentioned in this report because the timing of this decision affected the FY 2023-24 plan of programs and activities, and will significantly impact the BID work plan and funding capacity for the upcoming FY 2024-25 fiscal year.

If the new Pacifica Tourism Marketing District (PTMD) is formed under the 94’ Law, the BID budget for marketing programs, improvements, and activities is projected to increase, and the board will have to define and approve it.

If the new district is not formed in time, the renewal of the existing PHBID will occur in parallel and be in place by July 1, 2024, pursuant to the legal requirement of the Streets and Highways Code section 36600 et.seq.

In any case, staff plans to hold the BID meeting in early July 2024 to discuss and adopt the district’s plan of activities, programs, and budget.

Given the potential transition from a PHBID to a PTMD, the estimated cost to the PHBID of providing the improvements and activities for the next fiscal year, FY 2024-25, is about $140,000.

There will be no change to the method and amount of the assessment for the PHBID for the next fiscal year FY 2024-25.

The amount of any surplus or deficit revenues to be carried over from a previous fiscal year to the next fiscal year, FY 2024-25, is approximately $68,000.

No contributions from sources other than assessments levied are expected.

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Packet Pg. 110 Attachment: Exhibit A: BID Annual Report (5639 : Public Hearing Pacifica Hotel BID)

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
6/24/2024
1 SUBJECT:

Adoption of the Fiscal Year 2024-25 Operating and Capital Budget.

RECOMMENDED ACTION:

Hold a public hearing, review, and move to adopt the following resolutions:

1. Adopt the resolution approving the FY 2024-25 Operating and Capital Budget;

2. Adopt the FY 2024-25 Capital Improvement Program appropriation from the Roy Davies Trust Fund by a 4/5 vote;

3. Adopt the resolution establishing the GANN Appropriation Limit for FY 2024-25;

4. Adopt the resolution approving the Master Fee Schedule;

5. Adopt the resolution approving the City's annual review of the Investment Policy included as Exhibit A to the resolution, with minor changes for FY 2024-25.

STAFF CONTACT:

Kevin Woodhouse, City Manager
[email protected]
650-738-7409
Yulia Carter, Assistant City Manager
[email protected]
650-738-7301
BACKGROUND:

Each year, the City of Pacifica adopts an annual operating and capital budget that reflects the planned activities for the next fiscal year based on the best information available at the time of adoption.

The City Council held several study sessions related to the FY 2024-25 Budget. On April 8, 2024, in the first budget study session, staff presented the Narrative Budget report outlining the planning process, methodology, timeline, and preliminary budget strategies.

On May 13, 2024, the City Council reviewed the FY 2024-25 Base Budget, long-term financial outlook, and the recommended Capital Improvement Program. The Base Budget included some strategies previously presented to the Council, including built-in salary savings of 5% to help project a balanced budget that can maintain critical service delivery levels to meet the Council’s Strategic Priorities.

On June 10, 2024, staff provided the Council with the recommended program options for the FY 2024-25 Proposed Budget and received additional policy direction for any additional inclusions or changes to the budget. Since the last meeting, staff has prepared the Proposed FY 2024-25 Budget for all city funds. The primary focus of today’s discussion is to provide the Council with the final Proposed FY 2024-25 Operating and Capital Budgets, presented in Attachments 5 and 6, for adoption.
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DISCUSSION
The goal of the budget process is to develop a structurally balanced City Budget by completing a full analysis of the City's revenue structure and current service level to identify necessary service change options that, combined, will reach a balanced and sustainable budget.

Budgetary Reserves and Fund Balance Structure
The Proposed FY 2024-25 Operating and Capital Budget is being presented as a balanced budget, meaning that the City’s operating expenditures do not exceed operating general revenues. With all program options included, which were presented in detail at the last meeting, the General Fund will project an ending surplus of about $ 1,152,229, mainly created by a onetime debt service payment relief to the General Fund. The Proposed Budget also maintains all previously approved reserves necessary for long-term fiscal and operational sustainability.

The General Fund Proposed Budget revenues and transfers-in are projected at $48.1 million.

The total General expenditures and transfers-out are budgeted at $46.9 million, which includes a one-time General Fund contribution of $75,000 towards the FY 2024-25 CIP Budget for the City Facility Electric Vehicle Infrastructure project.

The table below demonstrates the Net change to the General Fund Balance.

FY 2024-25
Adj Base
Budget
05/13/24
FY 2024-25
Proposed
Budget
Revenues:

Operating Revenues $46,551,000 $46,646,300
Operating Transfers In 1,422,000 1,422,000
Total Revenues 47,973,000 48,068,300
Expenditures and Transfers :

Operating Expenditures 44,776,155 46,860,540
Salary Savings (5%) (1,228,782.00) (1,607,069)
Operating Transfers Out 1,587,600 1,587,600
Transfers Out - Capital 75,000 75,000
Total Expenditures and Transfers 45,209,973 46,916,071
Total Revenues Over/Under Expenditures 2,763,027 1,152,229 Putting back Debt Service Trsfr (ongoing in
future years) 2,037,131.00
Adjusted Surplus (Deficit) 725,896 1,152,229
FY 2024-25 PROPOSED BASE BUDGET

NET GENERAL FUND SURPLUS (DEFICIT)
After applying all the changes described above, the Proposed General Fund Budget will have a $1,152,229 surplus, leaving $10.6 million in the Unassigned General Fund Balance. This balance is about 23% of the City’s Operating expenditures, in addition to the 10% or $4.7 million minimum policy reserve, and complies with the Government Finance Officers Association of the US and Canada (GFOA) standards of no less than two months of regular General Fund operating revenues or expenditures, which would be approximately $7.8 million for Pacifica in FY 2024-25.

The City’s Fund Balance Policy identifies fund balances (or reserves) that fall into the following categories: non-spendable items or portions of fund balance that cannot be liquidated, restricted amounts for use by outside agencies, committed amounts by Council action such as emergency 8 Packet Pg. 112
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/contingency reserves and assigned balances to pay off unfunded liabilities and to fund infrastructure improvements.

Under GASB Statement No. 54 requirements and the City policy, the Council established the following designations or contingencies of the General Fund Committed Balance. ➢ Budget Shortfall Policy Reserve of 10% of Expenditures ($4.7 million) ➢ Facilities Maintenance & Replacement ($205,000)
➢ Compensated Absences Reserve ($0.2 million)
➢ Child Care Reserve ($0.5 million)
➢ Legal Reserves ($0.1 million)
The Recommended FY 2024-25 Budget is balanced and includes an undesignated General Fund Balance of $10.6 million in addition to the rest of the General Fund balances, as detailed in the table below.

Designations Actual
FY 2022-23
Revised
2023-24
FY 2024-25
Adj Base
Budget
05/13/24
FY 2024-25
Proposed
Budget
Beginning Fund Balance $ 16,292,224 $ 20,547,470 $ 18,616,311 $ 18,616,311 Total Revenue 49,008,092 46,695,600 46,695,600 48,068,300 Total Operating Expenditures 42,923,365 47,288,761 45,134,973 46,841,071 Total Capital Project Expenditures 1,829,481 1,338,000 75,000 75,000 Ending Fund Balance 20,547,470 18,616,311 20,101,940 19,768,540 Non-Spendable 3,528,523 3,528,523 3,528,523 3,528,523
Restricted for PARS PENSION 185,519 371,500 539,000 539,000 Assigned Reserves
Policy Level of 10% of Expenditures 4,777,623 4,728,876 4,513,497 4,684,107 2/3 Emergencies 3,185,082 3,152,584 3,008,998 3,122,738 1/3 Economic Contigency 1,592,541 1,576,292 1,504,499 1,561,369 Facility Maintenance & Replacement 205,000 205,000 205,000 205,000 Compensated Absences 200,000 200,000 200,000 200,000
Child Care Reserve 494,591 494,591 494,591 494,591
Legal Reserves 100,000 100,000 100,000 100,000
Assigned Reserves 5,777,214 5,728,467 5,513,088 5,683,698 Total Designations 9,491,256 9,256,990 9,041,611 9,212,221 Unassigned Fund Balance 11,056,214 9,359,321 11,060,329 10,556,319 Operating Expenses 42,923,365 47,288,761 45,134,973 46,841,071 Unassigned Fund Balance as % of Op. Expenses 26% 19.8% 24.5% 23% FY2024-25 ADOPTED BUDGET

GENERAL FUND (ASSIGNED & UNASSIGNED BALANCES)
Maintaining a sufficient level of the projected ending fund balance is necessary for the City’s fiscal and operational sustainability.

Other Funds
Staff used the same basic assumptions for all other funds to factor in the cost-of-living increase for most contract and professional services and materials and supply categories, as well as proposed program options, as discussed at the last meeting. The summary of Revenues, Expenditures, and Fund Balances for the City’s fund categories is shown in the table below and further described in Attachment 7. Revenues under expenditures for the Enterprise Fund and Internal Service Fund reflect the uses of the available fund balance for one-time needs (e.g., capital investments in Wastewater infrastructure or vehicle replacement purchases in the Motor Pool Fund).
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Fund Name
Projected
Fund Balance
6/30/2024
Revenues &
Transfers In
Revised Budget
Expenditures &
Transfers Out
Revised Budget
Revenue
Over (Under)
Expenditures
Projected
Fund Balance
6/30/2025
GENERAL FUND $ 18,616,311 $ 48,068,300 $ 46,916,071 $ 1,152,229 $ 19,768,540 ENTERPRISE FUNDS 24,430,184 20,902,000 34,462,626 (13,560,626) 10,869,558 SPECIAL REVENUE FUNDS 22,642,688 10,312,747 9,243,848 1,068,899 23,711,587 INTERNAL SERVICE FUNDS 3,569,624 5,517,859 6,039,659 (521,800) 3,047,824 DEBT SERVICE FUNDS 2,699,165 483,226 2,522,941 (2,039,715) 659,450 Total Other Funds 53,341,661 37,215,832 52,269,074 (15,053,242) 38,288,419 Total All Funds $ 71,957,972 $ 85,284,132 $ 99,185,145 $ (13,901,013) $ 58,056,959 Other Matters (Action Items):

GANN Appropriation Limit
The City is required by the State Constitution to annually establish and adhere to a limit on the amount of its appropriations. Such limit is prescribed by a State formula calculated by taking the prior year's limit and applying growth factors as appropriate. The growth factors are determined by 1) the change in population in either the City or the County and 2) the change in per capita income or non-residential new construction. For the Fiscal Year 2024-25, staff has calculated that the appropriations limit is $54.5 million. Per the Recommended FY 2024-25 Budget, the City expects to collect and has budgeted to appropriate $38.0 million, which is 30.3% or $16.5 million below the appropriations limit (Attachment 2).

Investment Policy
Following the CA Government Code requirement for annual review of the Investment Policy, staff is bringing the City's Investment Policy to City Council together with the budget to satisfy this requirement. The Investment Policy is included in Attachment 4 to this report. During the last audit cycle, the auditors recommended revisions to the Investment Policy to accurately reflect the City’s operational practices of quarterly closures and preparation of quarterly Treasurer’s reports. Therefore, minor revisions to the Investment Policy to remove reference to monthly reporting have been included. The second change is related to the timing of the treasurer’s reports to the Council. The policy currently calls for 30 days after the end of each quarter. However, staff often does not receive all bank statements until 30 days after the end of the quarter, not to mention the time needed to conduct bank reconciliation, close the quarter, and prepare the Treasurer’s report to the Council. The recommended change will allow staff to prepare the Treasurer’s reports to the Council within 30 days of receiving the last bank statement.

Master Fee Schedule & Charges
The Master Fee Schedule, which includes all City user fees, charges for services, and business license tax rates, is revised annually, as required by Pacifica Administrative Policy No.2. The proposed Master Fee Schedule for FY 2024-25 is provided as Attachment 3 to this report.

Some fees charged for City services are set at a flat dollar amount meeting the consistency benchmark with the neighboring agencies and the community's needs (i.e., recreation class fees). At the same time, others may result from a comprehensive study and also depend on the amount of time spent on services (i.e., development review).

The Cost Allocation Plan and Fee Study was last developed in 2013 and has been used as a budget baseline since then, adjusted annually by CPI. Since an update of the Cost Allocation Plan, Development Impact Fees, and Master Fee Schedule project is included in the FY 2024- 25 work plan, there were no changes to the Master Fee Schedule other than the annual increase by the Consumer Price Index (CPI) of 2.6% this year derived from the December 2023 8 Packet Pg. 114
Pacifica City Council 5
June 24, 2024
Consumer Price Index from the U.S. Bureau of Statistics for the Western Metropolitan Area (San Francisco-Oakland-Hayward).

Conclusion
In conclusion, the FY2024-25 Proposed Budget is presented as a structurally balanced, transparent, and prudent plan that maintains critical programs and services for the Pacifica community. This budget reflects significant efforts to enhance staffing and support essential services while making progress on the City Council’s Strategic Plan.

Despite these improvements designed to maintain organizational capacity, Pacifica continues to face long-term challenges, including the need for sustainable financial strategies to address future staffing levels and infrastructure needs. City staff remain dedicated to exploring operational efficiencies, appropriate fee structures, and new revenue opportunities to secure Pacifica’s financial sustainability. We look forward to collaborating with the City Council and the community to address these challenges and ensure that Pacifica remains a desirable place to live, work, and play.

ALTERNATIVE ACTION:

The City Council is being asked to adopt the FY2024-25 Proposed Budget. No alternative action is identified.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:

A balanced and structurally sustainable budget is consistent with all City Council goals.

FISCAL IMPACT:

The FY 2024-25 Recommended Budget is balanced. The General Fund Operating Revenues Budget is $48.1 million and exceeds the General Fund Operating Expenditures Budget of $46.9 million. General Fund expenditures include $75,000 in a one-time transfer toward the CIP program. The FY 2024-25, Other Funds revenues and expenditures total $37.2 million and $52.3 million, respectively, and include the FY 2024-25 Capital Improvement Plan (CIP) budget of $19.7 million, which is partially funded by one-time use of various fund reserves and outside funding sources.

ORIGINATED BY:

City Manager's Office
ATTACHMENT LIST:

Attachment 1 - Resolution Adopting Budgets (PDF)
Attachment 2 - GANN Resolution - 24-25 (DOCX)
Attachment 3 - Resolution approving the Master Fee Schedule (PDF) Attachment 4a - Investment Policy Resolution (PDF)
Attachment 4b - Investment Policy - Redline (PDF)
Attachment 5 - FY2024-25 Proposed Operating Budget (PDF) Attachment 6 - CIP 2024-2029 (PDF)
Attachment 7 - FY 2024-25 Fund Balance Summary (PDF)
8 Packet Pg. 115
RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA ADOPTING THE FISCAL YEAR 2024-25 ANNUAL OPERATING AND CAPITAL BUDGET WHEREAS, the City Council of the City of Pacifica has held public budget study sessions on April 8, 2024, May 13, 2024, and June 10, 2024, and a public hearing on June 24, 2024, for consideration of adoption of the Recommended FY 2024-25 Operating and Capital Budget; and
WHEREAS, the recommended budget was prepared in accordance with governmental accounting standards and the financial policies of the City; and WHEREAS, the recommended budget is a balanced expenditure plan that ensures the maintenance of adequate reserves during FY 2024-25; and WHEREAS, the City of Pacifica now desires to adopt the 2024-25 Fiscal Year Appropriations Limit, Master Fee Scheule for FY 2024-25 and Operating and Capital Improvement Program Budgets for FY 2024-25;
WHEREAS, Sections 65400, 654001, and 65403 of the State Planning and Zoning Code require the Planning Commission to review Public Works capital projects for the next fiscal year to determine conformity with the adopted General Plan. The Planning Commission reviewed and approved the Capital Improvement Project Budget on June 3, 2024;
WHEREAS, expenditures from the Roy Davies Trust Fund are required to be approved by a 4/5 vote of the City Council, and the 2024-25 Roy Davies Trust Fund expenditures are part of the 2024-25 Capital Budget, and NOW, THEREFORE, THE CITY COUNCIL HEREBY RESOLVES:

The City Council of the City of Pacifica hereby approves the FY 2024-25 budget with the citywide revenues and expenditures as follows:

8.a
Packet Pg. 116 Attachment: Attachment 1 - Resolution Adopting Budgets (5697 : FY 2024-25 Budget Adoption) Fund Name
Revenues &
Transfers In
Revised
Budget
Expenditures
& Transfers
Out Revised
Revenue
Over (Under)
Expenditures
01 GENERAL FUND $ 48,068,300 $ 46,916,071 $ 1,152,229

ENTERPRISE FUNDS
18 Sewer Charge Fund 20,260,000 18,869,108 1,390,892
34 Sewer Facility Construction Fund 50,000 14,999,886 (14,949,886) 18/34 Sewer Fund 20,310,000 33,868,994 (13,558,994)
35 Beach Parking Fund 592,000 593,632 (1,632)
Total Enterprise Funds 20,902,000 34,462,626 (13,560,626)

SPECIAL REVENUE FUNDS
07 SLES Fund 150,000 79,100 70,900
09 Measure A Fund 1,400,000 1,938,926 (538,926)
10 Gas Tax Maintenance Fund 2,442,000 2,128,400 313,600 11 Measure W Fund 560,000 862,000 (302,000)
12 Highway 1 Improvement Fund 5,000 35,966 (30,966)
13 Street Improvement Fund 655,000 882,947 (227,947)
14 Manor Drive Improvement Fund* 107,947 - 107,947
16 NPDES Stormwater Fund 193,000 266,000 (73,000)
19 Planned Local Drainage Fund 25,000 2,100 22,900
21 Housing Action Fund 1,650,000 473,000 1,177,000
22 General Capital Improvement Fund 1,279,800 1,590,180 (310,380) 23 Frontierland Remediation 75,000 - 75,000
93 Housing Successor - - -
24 Housing In-Lieu Fund - -
25 Parking In-Lieu Fund 20,000 - 20,000
26 Park In-Lieu Capital Improvement 100,000 - 100,000
27 PB&R Roy Davies Trust - 100,300 (100,300)
28 PB&R Special Revenue Fund - 216,474 (216,474)
29 Tree Special Revenue Fund - - -
31 Pacifica Library Fund - - -
38 Disaster Accounting Fund 1,650,000 668,455 981,545
Total Special Revenue & Capital Funds 10,312,747 9,243,848 1,068,899

INTERNAL SERVICE FUNDS
65 Self Funded Dental Plan 255,000 184,800 70,200
66 Self-Insurance Fund W/C 1,112,000 1,112,000 -
67 Self-Insurance Fund Liability 2,808,400 2,808,400 -
71 Motor Pool Operations Fund 1,184,459 1,184,459 -
72 Motor Pool Replacement Fund 25,000 750,000 (725,000) 74 Fire Equipment Fund 133,000 - 133,000
Total Internal Service Funds 5,517,859 6,039,659 (521,800)

DEBT SERVICE FUNDS
40 Debt Service Fund 483,226 2,522,941 (2,039,715)
Total Debt Service Funds 483,226 2,522,941 (2,039,715)
Total Other Funds 37,215,832 52,269,074 (15,053,242)
Total All Funds $ 85,284,132 $ 99,185,145 $ (13,901,013)

8.a
Packet Pg. 117 Attachment: Attachment 1 - Resolution Adopting Budgets (5697 : FY 2024-25 Budget Adoption) Section 1. The summary balances shown above included in the City’s Operating Budget for Fiscal Year 2024-25 contains the expenditures (including transfers) to be appropriated in the sum of $99,185,145. The citywide revenues (including transfers) are budgeted at $85,284,132.

Section 2. The CIP allocation of $19.7 million, including the Capital Budget expenditures and increase the construction contingency for the Civic Center Facilities Rehabilitation Project by an additional $150,000. The previous Council approved midyear allocation to the Civic Center Facilities Rehabilitation Project increases the W.E. Lyons construction contingency for the Project by an additional $150,000 or 1.59% of the construction budget to the total contingency of $1,402,431.76 (14.9%), increasing the total project construction budget authority to $10,807,828. $9,000 of this budget authority will be used to finish the material testing work on the Civic Center project by BKS consultants increasing their contract from $118,489 to $127,489. The City Manager will execute all necessary documents related to the BSK contract amendment. The CIP Budget also includes expenditures from the Roy Davies Trust Fund of.

A copy of the Operating and Capital budgets are on file with the City Clerk and are hereby adopted. The funds appropriated by this resolution are authorized to be expended as necessary and proper for municipal purposes.

Section 3. The City Manager shall be authorized to redistribute budgeted appropriations from one department to another or one capital project to another within the same fund. However any transfers between the funds shall be approved by the City Council.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 24th day of June 2024.

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

Sue Vaterlaus, Mayor
APPROVED AS TO FORM: ATTEST
Michelle Marchetta Kenyon Sarah Coffey
City Attorney City Clerk

8.a
Packet Pg. 118 Attachment: Attachment 1 - Resolution Adopting Budgets (5697 : FY 2024-25 Budget Adoption) RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA ESTABLISHING THE APPROPRIATION LIMIT FOR FISCAL YEAR 2024-2025 PURSUANT TO ARTICLE XIIIB OF

THE CALIFORNIA STATE CONSTITUTION
WHEREAS, Proposition 4 was adopted by voters on November 6, 1979, thereby adding Article XIIIB of the California State Constitution, and WHEREAS, it is the desire of the City Council of the City of Pacifica to establish the Appropriation Limit for fiscal year 2024-25 pursuant to Article XIIB of the California State Constitution.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PACIFICA THAT:

1. the appropriations subject to limitations for the fiscal year 2024-2025 were $37,969,643;

2. the January 1, 2024 factors for the California per capita personal income increased by 3.62% and the population of the City of Pacifica decreased by 0.9911%;

3. the Appropriation Limit subject to limitation for the fiscal year 2024-2025 totals $54,470,700 and
BE IT FURTHER RESOLVED THAT $54,470,700 is hereby appropriated to “Reserve for General Operations.” The appropriations authorized by the adopted budget shall be chargeable to said account. Any unspent or unencumbered budget appropriations and any balance of appropriations in the Reserve account shall not be expended without prior authorization from the City Council of the City of Pacifica, and BE IT FURTHER RESOLVED that any revenues from proceeds of taxes and user fees in excess of costs received during the fiscal year 2024-2025 over and above the appropriated limit of $54,470,700 must be returned to the taxpayers of the City of Pacifica in accordance with the procedure to be adopted by the Council of the City of Pacifica when such amount of refund is determined.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 24th day of June, 2024, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

Sue Vaterlaus, Mayor
APPROVED AS TO FORM: ATTEST:

Michelle Marchetta Kenyon, City Attorney Sarah Coffey, City Clerk

8.b
Packet Pg. 119 Attachment: Attachment 2 - GANN Resolution - 24-25 (5697 : FY 2024-25 Budget Adoption) RESOLUTION NO. ________

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA TO APPROVE AND

INCREASE CERTAIN USER FEES AND CHARGES AS DESCRIBED IN ADMINISTRATIVE POLICY NO. 2
WHEREAS, Administrative Policy 2 sets forth procedures for the review and approval of City fees and charges and
WHEREAS, it is City policy to establish fees and charges for City services which fully reimburse the City or maximize the City cost recovery for the associated services; and WHEREAS, all fees and charges shall be reviewed and updated annually in conjunction with the review of the City’s budget to ensure that they are adequate and to relate them to their associated program cost;
WHEREAS, the Assistant City Manager has requested City departments to review their fees and charges to utilize the previously performed fee study to ensure compliance with the City policy for full recovery of City costs and
WHEREAS, regular review and modifications to fees and charges are necessary to ensure that they are adequate and
WHEREAS, the City of Pacifica uses the San Francisco – Oakland – Hayward (Bay Area) Price Index for All Urban Consumers (CPI-U) in December of each year as a guideline for future annual increases, which was 2.6% in December 2023; and WHEREAS, staff has modified fees and charges as is described in the Administrative Policy 2 attached hereto as Attachment “A”; and
NOW THEREFORE, THE PACIFICA CITY COUNCIL RESOLVES AS FOLLOWS:

BE IT RESOLVED that based on evidence in the record, the amounts recommended for fees and charges, including increases, do not exceed the reasonable cost of providing the services.

BE IT FURTHER RESOLVED THAT:

1. The modifications to fees and charges set forth as subject to regular CPI increase (or below CPI), and marked as such in Attachment A are hereby approved and become effective on July 1, 2024

2. All fees and charges listed in the Attachment A - City of Pacifica Fees & Charges Master Fee Schedule will become part of Administrative Policy 2. Any fees and charges that have been previously adopted by resolution and are not being modified in Attachment A are incorporated for ease of reference only and without modifying or amending such fees or the underlying approvals in any manner.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 24th day of June 2024, by the following vote:

8.c
Packet Pg. 120 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) AYES, Councilmembers:

NOES, Councilmembers
ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

Sue Vaterlaus, Mayor
APPROVED AS TO FORM: ATTEST:

Michelle Marchetta Kenyon, City Attorney Sarah Coffey, City Clerk

8.c
Packet Pg. 121 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) Fee Description
Proposed
2024-2025
Adopted
2023-2024

CITY CLERK
City Council Agenda Packets
Photocopies
(per page; 8 1/2" x 11"/black) $0.25 $0.25
Storage Media Fee (CDs, thumb drives, etc.) $17.00 $17.00 Photocopies Per page Fee
8 1/2" x 11"; black (per page) $0.25 $0.25
8 1/2" x 11"; color (per page) $1.00 $1.00
8 1/2" x 14"; black (per page) $0.50 $0.50
8 1/2" x 14"; color (per page) $1.50 $1.50
11" x 17"; black (per page) $1.00 $1.00
11" x 17"; color (per page) $2.00 $2.00
Photocopies - Large Format Per Sq. Ft. Per Sq. Ft.
24" x 36" or larger; black (per Square Foot Fee) $3.00 $3.00 24" x 36" or larger; color (per Square Foot Fee) $4.00 $4.00 Appeals to the City Council $592.00 $577.00
Short-Term Rental - Appeal Notice of Violation,
Suspension or Revocation to Hearing Officer $592.00 $577.00 * All debit or credit card payments will be subject to 3.0% service fees effective July 1, 2024 City of Pacifica
2024-2025 Fees & Charges Master Schedule

8.c
Packet Pg. 122 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) Fee Description
Proposed
2024-2025
Adopted
2023-2024

FINANCE
Fireworks Permit
Part 1 (Per Booth due March 31) $861.00 $839.00
Part 2
8% of gross receipts due
September 1, 2024
8% of gross receipts due
September 1, 2023
Sidewalk Vendor Permit Fee $115.00 $112.00
Annual Cannabis Operation Registration Fee (PMC
Sec. 3-18.05(c)) $539.00 $525.00
Photocopies (per page) See City Clerk Page See City Clerk Page Storage Media Fee (CDs, thumb drives, etc.) $17.00 $17.00 On Website Free Free
Non-Sufficient Funds Charge $27.00 $26.00
Short Term Rental Application Fee $1,664.00 $1,622.00
City of Pacifica
2024-2025 Fees & Charges Master Schedule

8.c
Packet Pg. 123 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) Fee Description
Proposed
2024-2025
Adopted
2023-2024
FIRE
Operational Permits
Annual Fire Code Permits (Each) $279.00 $272.00
Permitted activities less than 90-days. Hourly charge. Temporary Permit Required. Per Hour - 1 hour minimum $197.00 $192.00
Plan Review New Construction and/or Tenant Improvements Base rate- all occupancies. New Construction, major changes, additions, or asbuilts Initial fee includes first hour, hourly charge thereafter. $328.00 $320.00 Plan Check Re-Submittals, minor changes, additions, or as-builts for approved plans ; initial fee includes first hour; hourly charge thereafter. $197.00 $192.00 Misc. items w/o sq. footage- e.g. Install hazardous material, storage tank, HVAC smoke detection, partition wall, etc. hourly charge. $197.00 $192.00 Additional Plan review beyond the first hour.; per hour $197.00 $192.00 Subdivision map review; per hour fee. $210.00 $205.00
Construction Permits
Underground
Alteration/repair of existing underground pipe system. Includes hydro/flush, rough and final each - Flat Rate "Plan review fee may be required check with Fire Marshal" $481.00 $469.00
Commercial underground pipe system installations. Includes hydro/flush, rough and final each - Flat Rate $679.00 $662.00
Fire Suppression Systems
Fire Sprinklers and standpipes
New commercial & residential sprinkler installations. Includes hyrdro/flush, rough and final inspections. $.15 per square foot - Minimum $592.00 $577.00 New manufactured home sprinkler systems. Includes hyrdro/flush, rough and final inspections each - Flat Rate $632.00 $616.00
Standpipe system installation, includes hydro/flush, rough and hydro, flow test, and final inspections each - Flat Rate $828.00 $807.00 Tenant improvements. 9 or less sprinkler heads Unlimited head change-outs each - Flat Rate $188.00 $183.00
Tenant Improvements- installation/alteration of 10 or more heads. (Head change-outs are not included in count). $.15 per square foot - Minimum $342.00 $333.00 City of Pacifica
2024-2025 Fees & Charges Master Schedule

8.c
Packet Pg. 124 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) Fee Description
Proposed
2024-2025
Adopted
2023-2024
FIRE
Plan Review and Field Inspection/ Acceptance $710.00 $692.00 Other Fire Protection Systems, New & Upgraded installations (Hood and Duct, FM 200, Fixed Extinguisher, Pre-engineered) each - Flat Rate $975.00 $950.00 Fire Alarms
Existing Fire Alarm Panel Upgrades. includes rough and final inspections. $.15 per square foot - Minimum $342.00 $333.00
Installation of additional devices on existing system, includes rough and final inspections - Minimum $535.00 $521.00
New installations. , includes rough and final inspections. $.15 per square foot - Minimum $632.00 $616.00
New installations-- Other Fire Protection Systems, includes rough and final inspections. $.15 per square foot - Minimum $592.00 $577.00 Fire alarms- repair or exchange devices and radio transmitters - Per Device $188.00 $183.00 Requested Services
All Other Reports. Cost per report. $50.00 $49.00
Digital Photographs- CD, plus 1 for CD cost $89.00 $87.00 Digital Photographs- Print. Plus $1.40 per photo cost. $95.00 $93.00 Fire Code Variance Application - per request and none-refundable. $813.00 $792.00 Fire incident reports (per report charge) $50.00 $49.00 Non-Subpoenaed Fire Investigation Reports (per report) $50.00 $49.00 Pre-Inspection I Consultation for daycare facilities, construction projects, etc.

Initial $166.00 $162.00
Pre-Inspection of care facilities with 25 or fewer occupants. (Flat Fee) $166.00 $162.00 Pre-Inspection of care facilities with 26 or more occupants. (Flat Fee) $312.00 $304.00 Processed Photographs, plus cost of developing $101.00 $98.00 Site Inspections
Additional inspections beyond the first, Inspection for which no fee is indicated. $188.00 $183.00
Installation of hazardous materials storage tank $246.00 $240.00 Removal of hazardous material storage tank. Per tank charge. Temporary permit required. $188.00 $183.00
Replacement of hazardous material storage tank piping, dispensers. Per tank charge. If piping work is done as part of tank installation, there is no charge. $246.00 $240.00 Inspection Outside Normal Business Hours (Per hour, O.T. rate) O.T. Rate O.T. Rate

8.c
Packet Pg. 125 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) Fee Description
Proposed
2024-2025
Adopted
2023-2024
FIRE
Penalties
Unpermitted construction work Fee plus 2 times fee
False Alarms- 1st Response $0.00 $0.00
False Alarms- 2nd Response $393.00 $383.00
False Alarms- 3rd Response $501.00 $488.00
False Alarms- 4th+ Response $716.00 $698.00
Annual Fire Safety Inspection & Re-inspections
A 1 -4 Assembly Occupancies $219.00 $213.00
B Business Office Occupancies $126.00 $123.00
E Educational Occupancies $219.00 $213.00
F Factory Occupancies $219.00 $213.00
H Hazard Occupancies $219.00 $213.00
I Institutional (Nursing Homes) Occupancies $219.00 $213.00 M Mercantile Occupancies $164.00 $160.00
M Mercantile Occupancies (Motor Fuel Sales) $181.00 $176.00 R-1 Occupancies Hotels $219.00 $213.00
R-2 Residential 3 to 20 units $112.00 $109.00
R-2 Residential 21 - 40 Units $133.00 $130.00
R-2 Residential41- 70 Units $164.00 $160.00
R-2 Residential 71- 90 Units $198.00 $193.00
R-2 Residential 91 - 120 Units $259.00 $252.00
R-2 Residential Over 120 units $325.00 $317.00
R-3 Residential Care less than 24 hours $181.00 $176.00 R-3.1 Licensed Residential Care 24 hour 6 or less $219.00 $213.00 R-4 Residential care 6 or more $219.00 $213.00
S Storage Facilities $181.00 $176.00
U Utility Structures $181.00 $176.00

8.c
Packet Pg. 126 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) Fee Description
Proposed
2024-2025
Adopted
2023-2024

PARKS, BEACHES & RECREATION
Special Classes
General recreation class fees will be adjusted as required to insure that program revenues fund 100% of total program costs. The non-resident fee is $5.00 more than the resident fee. All registration transactions have a $7.00 administrative fee. Senior Discount: 10% at age 60.

Please contact 738-7381 for
more information
Please contact 738-7381 for
more information
Recreational Facilities Rental other than the Pacifica Community Center The following rental charges shall apply for the use of recreational buildings or portions thereof. Rates are per hour and shall not be prorated for part of an hour. If additional City personnel are needed to assist with rental, the additional amount will be actual cost of salary, plus administrative charges.

Community Picnic Areas
Frontierland Park – Small Group Picnic Area $82.00 $79.00 Frontierland Park – Large Group Picnic Area $269.00 $262.00 Fairmont/Oddstad Park $108.00 $105.00
4th of July - info/craft booth $54.00 $52.00
4th of July - food booth $70.00 $68.00
Inflatable Bounce House Fee $31.00 $30.00
Aquatic Classes
Evening - 8 lessons/30 min. per lesson:

Semi-Private $140.00 $136.00
Private $216.00 $210.00
Little Bobbers and Tiny Tots $78.00 $76.00
Preschool Levels I, II, III $86.00 $84.00
Learn to Swim Levels I - III $86.00 $84.00
Learn to Swim Levels IV - VI $86.00 $84.00
Daytime - (summer only):

Semi-Private $88.00 $86.00
Private $134.00 $131.00
Little Bobbers and Tiny Tots $48.00 $47.00
Preschool Levels I, II, III $53.00 $52.00
Learn to Swim Levels I - VI $53.00 $52.00
Oceana Pool Rental
Swim meets $185.00/hour $180.00/hour
PSL swim team (home team) $135.00 $131.00
Pool Party Program $185.00/hour $180.00/hour
City of Pacifica
2024-2025 Fees & Charges Master Schedule

8.c
Packet Pg. 127 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) Fee Description
Proposed
2024-2025
Adopted
2023-2024

PARKS, BEACHES & RECREATION
Recreation Swim, Water Aerobics, Lap Swim
Youth (17 and younger) $5.00 $5.00
Adults (18 to 59) $6.00 $6.00
Senior Citizens (60 & over) $5.00 $5.00
All Access Pass: Adults $75/mo, $215/qrt., or $795/yr. $75/mo, $215/qrt., or $795/yr.

All Access Pass: Seniors 60+ $65/mo, $185/qtr., or $715/yr. $65/mo, $185/qtr., or $715/yr.

Swim Pass (20 swims) - Adults $107.00 $104.00
Swim Pass (20 swims) - Children/Senior Citizens $91.00 $89.00 Swim Pass (10 swims) - Adults $59.00 $57.00
Swim Pass (10 swims) - Children/Senior Citizens $48.00 $47.00 Water Polo Drop In $6.00 $6.00
Recreation Playground Program

Membership Fee: September thru June $295.00 $288.00
Membership Fee: July/August $295.00 $288.00
J-Teen Center/Afterschool Program
Membership Fee: September-May $377.00 $367.00
NEW -Membership Fee: January-May $269.00 $262.00
LITE (Leadership in Training Education) $81.00 $79.00
LITE Fieldtrip fees for additional weeks $26.00/week $26.00/week Special Interest Classes
For special interest classes where no fee has been charged because instructor volunteers his/her time, a $5.00 per student fee will be assessed to cover program administration costs.

Please contact 738-7381 for
more information
Please contact 738-7381 for
more information
Senior Programs
Annual membership (includes monthly newsletter and additional costs for special events) $30.00 $30.00
Replacement Membership or CaR Card $5.00 $5.00
Child Care Services
Child care registration fees:

Wait list fee $0.00 $26.00
One-time, non-refundable fee per child at the time of entry into full cost program (pre-school and school age). $75/child $80/child Annual registration per child for summer program slot. $0.00 Remove Fee $0 Annual registration, non-refundable fee per child at the time of entry into program (state preschool). $75/child-FC Remove Fee $0
Late Payment per month for payment after 10th operating day. $0.00 $26.00 Late Pick-up: for pick-up after 6:01 p.m. or other designated closing time. $2.00 per minute $2.00 per minute

8.c
Packet Pg. 128 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) Fee Description
Proposed
2024-2025
Adopted
2023-2024

PARKS, BEACHES & RECREATION
Preschool Monthly Rates -- Per Child:

Flat rate. (includes field trips.) 7a.m. -6 p.m. $1005/mo $990/mo Preschool ½ day (Ocean Shore School) $445/mo $445/mo
State Preschool ½ day (Fairmont Park & Sunset Ridge School) $665/mo $660/mo Kindergarten/School‐age School Year (September‐June) Monthly Rates Per Child
Annex Program: Before school and includes additional time during breaks and June after school ends. $290/mo $295/mo
Annex Program: Before and/or after school-School age. Includes school breaks and last two weeks in June. $590/mo $585/mo
State Sponsored Child Care Program: Before and/or after school, School-age.

Includes school breaks and last two weeks in June. $670/mo $665/mo Daily rate: drop in - school year; non-school days, 24-hours notice for space availability; additional charge for field trips and special events; both Kindergarten and School age.

Kindergarten/School-age Summer Rates (July-August) Monthly Rates Per Child
Annex Summer Program: Flat rate per month for families who are currently enrolled in the year-round program, includes field trips. $590/mo $595/mo Annex Summer Program: 4 week Summer School / Thinkbridge 1/2 day program. $0.00 Non-operational in FY 2023-24
State Sponsored Child Care Summer Program: Flat rate per month for families includes field trips. $0.00 $800/mo
Drop-in: per blocks of 10 days: 24 hour advance notice for space available or each day used; field trips & special events are extra. $0.00 Non-operational in FY 2023-24 Field trip charge per child, per event, drop-ins. $0.00 $16.00 Beach Parking
Annual Beach Parking Pass $76.00 $76.00
Daily Parking
0 - 4 hours $7.00 $7.00
5 - 8 hours $9.00 $9.00
Pacifica Beach Resource Parking Pass (annual) $26.00 $26.00 *eligibility - income is 80% or less of the median income level (of where they reside in California) determined by the Pacifica Resource Center Beach Use (not including surf events): Contest/beach event - (small beach events with 50 or fewer participants and spectators). Fees based on city staff time required for general review, administrative duties and approval. $215/day/event $210/day/event

8.c
Packet Pg. 129 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) Fee Description
Proposed
2024-2025
Adopted
2023-2024

PARKS, BEACHES & RECREATION
Surf Events/Skatepark Events - (security/cleaning deposit required) Whole skatepark contest
$379/day plus cleaning deposit
of $251
$370/day plus cleaning deposit
of $251
Half day skatepark
$230/day plus cleaning deposit
of $125
$225/day plus cleaning deposit
of $125
Surf event for local surf clubs, local businesses and non-profit groups. $375 per day $370 per day Out of town and commercial groups per surf contest/event with. Maximum participants are 150. An event with vendors, demonstrations, major sponsors, expo-like environment, fees based on city staff time required for general review, administrative duties and approval, as well as impact on public works department and police department.
$820 per day (Additional fees
MAY be determined based on
impact on the area and staff FOR
ALL EVENTS.)
$800 per day (Additional fees
MAY be determined based on
impact on the area and staff FOR
ALL EVENTS.)
Skate Park Camp Fee $102 per hour $100 per hour
Surf Camps
Small Camp (maximum 12 students) & Large Camp (maximum 25 students) for a facility use permit per year, covers all camps in a calendar year. Camp operators must have a Pacifica business license, insurance and adhere to Parks, Beaches and Recreation surf camp requirements. Rates change each January.

Small Camp $1,205.00 $1,175.00
Large Camp $1,442.00 $1,406.00
Community Access Partner Permit/Non-profit (25 students) $205.00 $200.00 *pending Coastal Commission approval
Film/Photo Shoots
Student/amateur rate/non-profit; Students must show current student ID and non-profits must submit non-profit status letter. $102 per day $100 per day Commercial filming (less than 3 support vehicles) $615 per day $600 per day Major commercial filming. (Additional fees may be determined based on vehicles/additional staff time/impact on area.) $1,231 per day $1200 per day Weddings/Ceremonies/Races on Beaches, Pier, Trails or in Parks 99 or fewer participants $256 per day $250 per day
100 or more participants (maximum 150) $359 per day $350 per day Recreation Trail Use $179.00 per day/event $175.00 per day/event

8.c
Packet Pg. 130 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) Fee Description
Proposed
2024-2025
Adopted
2023-2024

PARKS, BEACHES & RECREATION
Community Center Rentals - Weekdays (per hour)
Pacifica Community Center Rental
All rates are hourly. Warming Kitchen ($100.00 flat fee with rental of Auditorium) and additional rooms may be added for an additional fee.

Weekend rates begin Friday after 1:30pm through Sunday.

Please contact 738-7381 for
more information
Please contact 738-7381 for
more information
Resident - Weekdays
Auditorium $64.00 $63.00
Dance Studio $48.00 $47.00
Card Room $43.00 $42.00
Portola Room $43.00 $42.00
Craft Room $37.00 $37.00
Ceramics Room $21.00 $21.00
Game Room $21.00 $21.00
Art Gallery $21.00 $21.00
Meeting Room $21.00 $21.00
Non-Resident - Weekdays
Auditorium $107.00 $105.00
Dance Studio $64.00 $63.00
Card Room $48.00 $47.00
Portola Room $48.00 $47.00
Craft Room $43.00 $42.00
Ceramics Room $26.00 $26.00
Game Room $26.00 $26.00
Art Gallery $26.00 $26.00
Meeting Room $26.00 $26.00
Non-Profit - Weekdays
Auditorium $37.00 $37.00
Dance Studio $26.00 $26.00
Card Room $21.00 $21.00
Portola Room $21.00 $21.00
Craft Room $16.00 $16.00
Ceramics Room $16.00 $16.00
Game Room $16.00 $16.00
Art Gallery $16.00 $16.00
Meeting Room $16.00 $16.00
Commercial - Weekdays - provided no items are sold
Auditorium $134.00 $131.00
Dance Studio $91.00 $89.00
Card Room $53.00 $52.00
Portola Room $53.00 $52.00
Craft Room $48.00 $47.00
Ceramics Room $31.00 $31.00
Game Room $31.00 $31.00
Art Gallery $31.00 $31.00
Meeting Room $31.00 $31.00

8.c
Packet Pg. 131 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) Fee Description
Proposed
2024-2025
Adopted
2023-2024

PARKS, BEACHES & RECREATION
Community Center Rentals - Weekends (per hour)
Resident - Weekends
Entire Building $225.00 $220.00
Auditorium $107.00 $105.00
Dance Studio $86.00 $84.00
Card Room $81.00 $79.00
Portola Room $81.00 $79.00
Craft Room $69.00 $68.00
Ceramics Room $53.00 $52.00
Game Room $53.00 $52.00
Art Gallery $53.00 $52.00
Meeting Room $53.00 $52.00
Non-Resident - Weekends
Entire Building $285.00 $278.00
Auditorium $161.00 $157.00
Dance Studio $117.00 $115.00
Card Room $86.00 $84.00
Portola Room $86.00 $84.00
Craft Room $74.00 $73.00
Ceramics Room $59.00 $58.00
Game Room $59.00 $58.00
Art Gallery $59.00 $58.00
Meeting Room $59.00 $58.00
Non-Profit
Entire Building $210.00 $205.00
Auditorium $81.00 $79.00
Dance Studio $64.00 $63.00
Card Room $59.00 $58.00
Portola Room $59.00 $58.00
Craft Room $48.00 $47.00
Ceramics Room $48.00 $47.00
Game Room $48.00 $47.00
Art Gallery $48.00 $47.00
Meeting Room $48.00 $47.00
Commercial - Weekends - provided no items are sold
Entire Building $295.00 $288.00
Auditorium $182.00 $178.00
Dance Studio $129.00 $126.00
Card Room $86.00 $84.00
Portola Room $86.00 $84.00
Craft Room $81.00 $79.00
Ceramics Room $59.00 $58.00
Game Room $59.00 $58.00
Art Gallery $59.00 $58.00
Meeting Room $59.00 $58.00

8.c
Packet Pg. 132 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) Fee Description
Proposed
2024-2025
Adopted
2023-2024
POLICE
False Alarms
First Response No Charge No Charge
Second through fifth responses $164.00 $160.00
Six or more responses $257.00 $250.00
False Alarms without permit
First Response No Charge No Charge
Second through fifth responses $257.00 $250.00
Six or more responses $257.00 $250.00
Photograph (digital)
Disc of photos $89.00 $87.00
Audio/Video Request
Audio/Video Request $104.00 $101.00
Audio/Video Request with Redaction Required (per hour) $194.00 $189.00 Arcade Permit
Annual Renewal Fee $66.00 $64.00
Application Fee $39.00 $38.00
Block Party Permits $67.00 $65.00
Masseur/Masseuse
New - Non-State Certified (Non-Practicioner) $426.00 $424.00 Non-State Certified Live Scan (Plus DOJ & FBI Fee) $36.00 $34.00 New - State Certified (Owner-Practicioner) $67.00 $65.00 Renewal $35.00 $33.00
Amendment to City Registration Certificate $35.00 $33.00 Administrative Fee for Firearms (Per Penal Code 12021.3Jl) For release to owner $432.00 $430.00
Taxi Cab Operation
Permit / Background Investigation $167.00 $165.00
Taxi Cab Permit Live Scan (Plus DOJ & FBI Fee) $36.00 $34.00 Vehicle Inspection $129.00 $127.00
City of Pacifica
2024-2025 Fees & Charges Master Schedule

8.c
Packet Pg. 133 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) Fee Description
Proposed
2024-2025
Adopted
2023-2024
POLICE
General
Case Reports (Per Public Records Act) No Charge No Charge Good conduct letter for Visa (record review) $70.00 $68.00 Bingo Permit: New $40.00 $38.00
Bingo Permit: Annual Renewal Fee $40.00 $38.00
Second Hand Dealers $168.00 $166.00
Tow Service Contract $254.00 $252.00
Tow Driver Live Scan (Plus DOJ & FBI Fee) $36.00 $34.00 Alarm Permit $108.00 $106.00
Alarm Permit Renewal $56.00 $56.00
Subpoena Deuces Tecum for Records (1563(b)(6) CA
Evidence Code $15.00 $15.00
Fortune Telling $75.00 $73.00
Private Property abatement $288.00 $281.00
Vehicle Release Administrative Costs (all but victims) $173.00 $170.00 Franchise Tow Fee $50.00 $50.00
General Research (per hour) $103.00 $100.00
Storage of Property (Per Civil Code 2080.1(b) 1.00/Per Day 1.00/Per Day Tobacco Retailer License $103.00 $97.00
Police Officer Subpoena (Per G.C. 68097.2) $297.00 $297.00 Ink Roll Fingerprinting $32.00 $31.00
Live Scan Fingerprinting $32.00 $31.00
San Mateo County Booking Fee
Based on Current
County Fee
Based on Current County
Fee
DUI with Incident Cost of hours and car Cost of hours and car Tape Transaction Cost of Outside Service
Cost of Outside
Service Cost of Outside Service
Dance Permit $79.00 $63.00
Repossession Fee (Per G.C. 26751) $15.00 $15.00
Temporary Recreational Vehicle Loading/Unloading Permit $16.00 $16.00

8.c
Packet Pg. 134 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) Fee Description
Proposed
2024-2025
Adopted
2023-2024
POLICE
Municipal Code Violations
4-10.118(a)(5) Parked in Unmarked Parking $45.00 $43.00 4-10.304(a) Parking w/o Valid Permit $45.00 $43.00
4-10.304(a) Parking w/o Valid Permit (Pacifica State Beach) $50.00 $50.00 4-7.1101(a) Parked in Posted No Parking Zone $45.00 $43.00 4-7.1102(a) Making Repairs on Roadway $45.00 $43.00
4-7.1104(b) Parking Where Prohibited $45.00 $43.00
4-7.1106(b) No Parking on Narrow Street-Where Posted $43.00 $43.00 4-7.1108(b) Parking in Violation of Temporary No parking Sign $45.00 $43.00
4-7.1109(a) Parked the Wrong Way on One-Way Street $45.00 $43.00 4-7.1109(b) Parked the Wrong Way on Divided Highway $45.00 $43.00 4-7.1110(b) Improper Angle-Marked Angle Parking (Not
within Marks) $45.00 $43.00
4-7.1111 Failed to Curb Wheel – 3% Grade $45.00 $43.00
4-7.1112 Trailer Parked over 12 Hours $80.00 $78.00
4-7.1113(a) Selling from Vehicle without Permit $45.00 $43.00 4-7.1114(b) Occupied Motorhome on Public Property $55.00 $53.00 4-7.1201 Parked in Excess of Posted Limit $45.00 $43.00 4-7.1203(2) Restricted parking (Council Chambers) $45.00 $43.00 4-7.1204(c) Unlawful Parking of Oversized Vehicle $80.00 $78.00 4-7.1302(b) Red Curb $45.00 $43.00
4-7.1306(d) No Stopping/Standing/Parking in Bus Zone $45.00 $43.00 4-7.1403 Operate vehicle on Fassler/Sharp Park Rd. with Weight over 14,000 GVWR $45.00 $43.00
4-7.1404 Parking Commercial Vehicle in Commercial Area
(0200-0600) 10,000 GVWR $80.00 $78.00
5-1.13 Abandon Vehicle $205.00 $203.00
5-2.03(a) Vehicle Parked over 72 Hours $45.00 $43.00
5-13.03 Operate Vehicle - Private Property without written Permission $55.00 $53.00
5-18.03 Operate/Park/Stand Vehicle Off Road (Beach Area) $55.00 $53.00 9-4.2808(a) Parking on Residential Property (other than driveway) $45.00 $43.00
9-4.2809(a) Parking Commercial in Residential Area Anytime (10,000 GVWR) $80.00 $78.00
9-4.2809(b) No Parking in Vacant Lot $45.00 $43.00
9-4.2809(e) Parking on Commercial Property. Not in
Conjunction with Business $80.00 $78.00
9-4.2801(a) Repairing Vehicle on Vacant Lot $45.00 $43.00

8.c
Packet Pg. 135 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) Fee Description
Proposed
2024-2025
Adopted
2023-2024
POLICE
Administrative Violations

4.3.202(a) Sale, Use, or Discharge of dangerous Fireworks $1,000.00 $1,000.00 4-3.202(b) Possession of 25 pounds or less of dangerous fireworks* $1,000.00 $1,000.00
4-3.203(a) Discharge of "safe and sane" fireworks during prohibited hours $200.00 $200.00
Second Offense $400.00 $400.00
Third Offense $1,000.00 $1,000.00
4-3.203(b) Discharge of "safe and sane" fireworks at
prohibited location $200.00 $200.00
Second Offense $400.00 $400.00
Third Offense $1,000.00 $1,000.00
4-3.203(c) Prohibited discharge of "safe and sane" by minors (under 18 years of age) $200.00 $200.00
Second Offense $400.00 $400.00
Third Offense $1,000.00 $1,000.00

4.3204(a) Sale of "safe and sane" fireworks without a valid permit $200.00 $200.00
Second Offense $400.00 $400.00
Third Offense $1,000.00 $1,000.00
4-3.204(b) Sale of "safe and sane" fireworks outside of approved stand $200.00 $200.00
Second Offense $400.00 $400.00
Third Offense $1,000.00 $1,000.00
4-3.204(c) Sales of "safe and safe" fireworks duirng
prohibited hours $200.00 $200.00
Second Offense $400.00 $400.00
Third Offense $100.00 $100.00
4-3.204(d) Sales of "safe and sane" fireworks to minors $200.00 $200.00 Second Offense $400.00 $400.00
Third Offense $1,000.00 $1,000.00
4-3.209 (a) Adult responsible for minor strictly liable for dangerous fireworks violation $1,000.00 $1,000.00
4-3.209(a) Adult responsible for minor strictly liable for "safe and sane" fireworks violation $200.00 $200.00
Second Offense $400.00 $400.00
Third Offense $1,000.00 $1,000.00

8.c
Packet Pg. 136 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) Fee Description
Proposed
2024-2025
Adopted
2023-2024
POLICE
4-3.209(b) Social Host strictly liable for dangerous fireworks violation $1,000.00 $1,000.00
*In addition to the fine, the citee shall be assessed and shall be liable for the payment of the actual costs associated with the collection, transportation, and disposal of any seized fireworks.
5-28.04(b) Social Host-allow minor to be in possession, consume or served alcohol, alcoholic beverage, cannabis, or controlled substance at any gathering.** $1,000.00 $1,000.00 5-28.05 Allow a loud or unruly gathering after a first response warning has been issued** $500.00 $500.00
Second Offense** $750.00 $750.00
Third Offense** $1,000.00 $1,000.00
Cannabis Public Safety License Fee - Phase 1 (Plus
Background Fee) $425.00 $425.00
Cannabis Public Safety License Fee - Phase 2 $787.00 $787.00 Cannabis Operation - Employee Background : Live Scan (Plus DOJ & FBI Fee) $31.00
Cannabis Operation- Owner/Operator Background: Live Scan (Plus DOJ & FBI Fee) and Consultant
Background Fee (Payable to City Consultant) $355.00 $346.00 Cannabis Public Safety License Fee - Yearly License Renewal $25,375.00 $24,732.00

8.c
Packet Pg. 137 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) Fee Description
Adopted
2024-2025
Adopted
2023-2024

PLANNING
Planning Division
Planning / Engineering Hourly Rate $257.00 $250.00

All development applications shall require a deposit based on estimated number of staff hours to process an application (including materials, postage, etc.). The deposit will be expended during application processing according to the adopted hourly rate, billed at each quarter hour. Additional funds may be requested if necessary. Remaining deposit will be returned at project completion.

Deposit based on estimated
number of staff hours.

Deposit based on estimated
number of staff hours.

City Attorney's Review of Projects and Permits - If necessary, an additional deposit amount will be required for City Attorney review of projects.

Deposit based on estimated
number of attorney hours.

Hourly cost of Contract
Attorney
Deposit based on estimated
number of attorney hours.

Hourly cost of Contract
Attorney
Study Sessions - payment of deposit and staff hourly rate as stipulated above.

Payment of deposit and staff
hourly rate as stipulated above
Payment of deposit and staff
hourly rate as stipulated above
Request for extension of Development Application permits $770.00 $750.00 Applicant shall pay CEQA document filling fees adopted by the San Mateo County Clerk and California Department of Fish and Wildlife.

These fees are pass through to other agencies and amounts are not controlled by the City of Pacifica. See Planning Division staff for current fee schedules or visit
https://www.wildlife.ca.gov/Conservation/CEQA/Fees
Fees as adopted by State of
California and San Mateo
County Clerk.

Fees as adopted by State of
California and San Mateo
County Clerk.

Specialized Planning Services inc. Environmental Document Preparation with Supporting Technical Studies
Applicant shall pay full consultant cost. Full Contract amount Full Contract amount General Planning Fees
General Research Fee
$257.00/hr, plus actual material
cost
$250.00/hr, plus actual material
cost
Business License request for zoning consistency (half-hourly rate) $128.00 (half hour of staff time)
New fee required if License is
denied and resubmitted
$125.00 (half hour of staff time)
New fee required if License is
denied and resubmitted
Home Occupation Permits $128.00 $125.00
City of Pacifica
2024-2025 Fees & Charges Master Schedule

8.c
Packet Pg. 138 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) Fee Description
Adopted
2024-2025
Adopted
2023-2024

PLANNING
Tree Permit (removal, encroachment, or substantially trim) not associated with a building permit; hourly rate (PMC Title 4, Chapter 12)
$1,026.00 $1,000.00
Tree Permit (removal, encroachment, or substantially trim) associated with a building permit application; hourly rate $257.00 $250.00 Tree Permit Appeal Fee $592.00 $577.00
Other Administrative Permits; hourly rate plus actual material cost. $257.00/hr $250.00/hr Appeal of Planning Director/Zoning Adminstrator administrative approvals and zoning interpretations $577.00 $577.00
General Plan maintenance fee
See Building Division section of
schedule
See Building Division section of
schedule
Review of Building Permit (hourly rate) $257.00/hr $250.00/hr Zoning verification letter $128.00 $125.00
Biennial Wireless Communications Facility Certification (PMC 9-

4.2608(a)(7) $257.00/hr $250.00/hr
Banner /Temporary Signage Requests (private property) $128.00/hr $125.00 Requests for Public Necessity and Convenience Determinations for ABC License $257.00 $250.00
Special Events on Private Property $257.00 $250.00
Pumpkin /X-Mas Tree Lots
$771.00, plus $500 refundable
deposit
$750.00, plus $500 refundable
deposit
Requests for Address Assignment/Change $257.00 $250.00
Growth Management Allocations pursuant to PMC Title 9,
Chapter 5 $257.00 $250.00
Mobile Home Fair Return Adjustment Requests
Deposits and payment of actual
costs based on estimated
number of staff hours, Hearing
Officer costs, and City Attorney
costs.

Deposits and payment of actual
costs based on estimated
number of staff hours, Hearing
Officer costs, and City Attorney
costs.

General
Planning Agenda Packets, Planning Related Documents, and oversized plan sets Actual Cost of Reproduction Actual Cost of Reproduction Code Books or Other Technical Manuals
Publisher's Cost + 10% Handling
Fee
Publisher's Cost + 10% Handling
Fee

8.c
Packet Pg. 139 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) Fee Description
Adopted
2024-2025
Adopted
2023-2024

PLANNING
Building Division
Building Permit Fee (Based on Dollar Valuation)**
$1.00 to $500 $73.00 $71.00
$501 to $2,000
$73.00 for the first $500 plus
$4.00 for each additional $100
or franction thereof.
$71.00 for first $500 plus $4.00
for each additional $100 or
fraction thereof.
$2,001 to $25,000
$134.00 for first $2,000 plus
$19.00 for each additional
$1,000 or fraction thereof.
$131.00 for first $2,000 plus
$19.00 for each additional
$1,000 or fraction thereof.
$25,001 to $50,000
$583.00 for first $25,000 plus
$17.00 for each additional
$1,000 or fraction thereof.
$568.00 for first $25,000 plus
$17.00 for each additional
$1,000 or fraction thereof.
$50,001 to $100,000
$1,019.00 for first $50,000 plus
$9.00 for each additional
$1,000 or fraction thereof.
$993.00 for first $50,000 plus
$9.00 for each additional
$1,000 or fraction thereof.
$100,001 to $500,000
$1,480.00 for first $100,000
plus $8.00 for each additional
$1,000 or fraction thereof.
$1,443.00 for first $100,000
plus $8.00 for each additional
$1,000 or fraction thereof.
$500,001 to $1,000,00
$4,764.00 for first $500,000
plus $6.00 for each additional
$1,000 or fraction thereof.
$4,643.00 for first $500,000
plus $6.00 for each additional
$1,000 or fraction thereof.
$1,000,000 and above
$7,842.00 for first $1,000,000
plus $5.00 for each additional
$1,000 or fraction thereof.
$7,643.00 for first $1,000,000
plus $5.00 for each additional
$1,000 or fraction thereof.
** Building Valuation Data is published by the ICC. Construction cost valuation is adjusted by the Building Cost Index (BCI) in the San Francisco Bay Area, published in the Engineering News Record (ENR) by McGraw-Hill Publishing Company.

8.c
Packet Pg. 140 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) Fee Description
Adopted
2024-2025
Adopted
2023-2024

PLANNING
Plan Check and Other Building Permit and Inspection Fees Plan Check fee 65% of Permit Fee 65% of Permit Fee
Building Standards Administrative Fee
$1– 25,000 valuation = $1 fee
$25,001 – 50,000 valuation = $2 fee
$50,001 – 75,000 valuation = $3 fee
$75,001 – 100,000 valuation = $4 fee
Every $25,000 or fraction thereof above $100,000 Add $1 Fees shall be calculated at a
rate of $4 per $100,000 of
permit valuation, but not less
than one dollar, with
appropriate fractions thereof,
as shown to the left.

Fees shall be calculated at a
rate of $4 per $100,000 of
permit valuation, but not less
than one dollar, with
appropriate fractions thereof,
as shown to the left.

Education Fee $2 per permit $2 per permit
General Plan Maintenance 0.252% of construction value 0.252% of construction value Archive Fee
$15 plus one dollar per plan
page for sheets larger than
11x17
$15 plus one dollar per plan
page for sheets larger than
11x17
Certified Assess Specialist Consultation Fee
Actual Consultant Cost + 10%
Administrative Fee
Actual Consultant Cost + 10%
Administrative Fee
Hourly plan check fee - Planning, Engineering, Wastewater, etc. $257.00 $250.00 Swimming Pools and Spas
Building Permit fee based on
contract valuation. All other
applicable fees apply
Building Permit fee based on
contract valuation. All other
applicable fees apply
Inspections outside normal business hours
For contracted positions, fee is
actual consultant cost. For inhouse City employee positions, fee is time and a half, two hour
minimum
For contracted positions, fee is
actual consultant cost. For inhouse City employee positions, fee is time and a half, two hour
minimum
Grading Permits Actual Time and Materials Actual Time and Materials Changes to existing permits
Hourly plan review fees based
on rates for all Departments
required to review revised
permit. Additional Building
Permit fees may apply if
valuation is affected by
modification.

Hourly plan review fees based
on rates for all Departments
required to review revised
permit. Additional Building
Permit fees may apply if
valuation is affected by
modification.

8.c
Packet Pg. 141 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) Fee Description
Adopted
2024-2025
Adopted
2023-2024

PLANNING
Inspection Fee. Hourly rate with a minimum 30 minutes.

For contracted positions, fee is
actual consultant cost. For inhouse City employee positions, fee is time and a half, two hour
minimum
For contracted positions, fee is
actual consultant cost. For inhouse City employee positions, fee is time and a half, two hour
minimum
Building without Permit Double Building Permit Fee Double Building Permit Fee See Engineering for other encroachment, plan check, drainage fee, and other applicable fees
Solar Photovoltaic System, pursuant to Government Code Section 66015
Residential
$257 flat fee, plus $15 per
kilowatt (kw) above 15 kw.

State required SMIP and
Building Standards Fee based
on valuation will be applied.
$250 flat fee, plus $15 per
kilowatt (kw) above 15 kw.

State required SMIP and
Building Standards Fee based
on valuation will be applied.

Commercial
$385 flat fee up to 50 kw, plus
$7 per kw between 51-250 kw
and plus $5 per kw above
250kw. State required SMIP
and Building Standards Fee
based on valuation will be
applied.
$375 flat fee up to 50 kw, plus
$7 per kw between 51-250 kw
and plus $5 per kw above
250kw. State required SMIP
and Building Standards Fee
based on valuation will be
applied.

Solar Thermal System, pursuant to Government Code Section 66015
Residential
$257 flat fee, plus $15 per
kilowatt thermal (kwth) above
10 kwth. State required SMIP
and Building Standards Fee
based on valuation will be
applied.
$250 flat fee, plus $15 per
kilowatt thermal (kwth) above
10 kwth. State required SMIP
and Building Standards Fee
based on valuation will be
applied.

Commercial
$385 flat fee up to 30 kwth,
plus $7 per kwth between 31-
260 kwth and plus $5 per kw
above 260kwth. State required
SMIP and Building Standards
Fee based on valuation will be
applied.
$375 flat fee up to 30 kwth,
plus $7 per kwth between 31-
260 kwth and plus $5 per kw
above 260kwth. State required
SMIP and Building Standards
Fee based on valuation will be
applied.

Strong-Motion Instrumentation Program (SMIP) Fees pursuant to California Codes, Public Resources Code Section 2700-2709.1 SMIP (All other structures) 0.00028 times valuation 0.00028 times valuation SMIP (Residential up to three stories) 0.00013 times valuation 0.00013 times valuation

8.c
Packet Pg. 142 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) Fee Description
Adopted
2024-2025
Adopted
2023-2024

PLANNING
Electrical Permit Fees
Private Swimming Pools $85.00 $83.00
Nonresidential Appliances; cost for each $7.00 $7.00
Temporary Power Service; cost for each $43.00 $42.00
(N) Residential Bldg.; cost per square foot $0.14 $0.13 Electrical Services (<=200 AMP); cost for each $53.00 $52.00 Electrical Services (<200 to 1000 AMP); cost for each $110.00 $107.00 Electrical Services (<1000 AMP); cost for each $221.00 $215.00 Residential Appliances; cost for each $7.00 $7.00
(N) Multi-Family Bldg.; cost per square foot $0.13 $0.12 Signs, Outline Lighting and Marquees; cost for each $30.00 $29.00 Misc. Apparatus, Conduits and Conductors; cost for each $34.00 $33.00 Light Fixtures (First 20 fixtures); cost for each $1.00 $1.00 Light Fixtures (Additional fixtures); cost for each $1.00 $1.00 Power Apparatus (Up to and including 1) $7.00 $7.00
Power Apparatus (Over 1 and not over 10) $22.00 $21.00
Power Apparatus (Over 10 and not over 50) $44.00 $43.00 Power Apparatus (Over 50 and not over 100) $88.00 $86.00 Power Apparatus (Over 100) $132.00 $129.00
Receptacles, Switch & Light Outlets (First 20 fixtures); cost for each $1.00 $1.00 Receptacles, Switch & Light Outlets (Additional fixtures) $1.00 $1.00 Electrical Permit Issuance; cost for each $44.00 $43.00 Electrical Permit Issuance (Special Cases) $16.00 $16.00 Mechanical Permit Fees $0.00
Furnace (<=100k BTU) $29.00 $28.00
Furnace (>100k to 500k BTU) $38.00 $37.00
Appliance Vents $15.00 $15.00
Boilers, Compressors, and Absorption Systems (<=3hp or 100k BTU) $27.00 $26.00
Boilers, Compressors, and Absorption Systems (<=15hp or 500k BTU) $51.00 $50.00
Boilers, Compressors, and Absorption Systems (<=30hp or 1000k BTU) $71.00 $69.00
Boilers, Compressors, and Absorption Systems (<=50hp or 1750k BTU) $104.00 $101.00
Boilers, Compressors, and Absorption Systems (>=50hp or 17500k BTU) $104.00 $101.00
Hood $22.00 $21.00
Air Handlers (<=10k CFM) $22.00 $21.00
Air Handlers (>10k CFM) $36.00 $35.00
Evaporative Cooler $22.00 $21.00
Vent Fan (Single Duct) $15.00 $15.00
Vent System $22.00 $21.00
Incinerators (Residential) $22.00 $21.00
Incinerators (Comm) $22.00 $21.00
Miscellaneous Mechanical $22.00 $21.00
Mechanical Permit Issuance $44.00 $43.00
Mechanical Permit Issuance (Special Cases) $16.00 $16.00

8.c
Packet Pg. 143 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) Fee Description
Adopted
2024-2025
Adopted
2023-2024

PLANNING
Plumbing Permit Fees
Fixtures & Vents; $15.00 $15.00
Fixtures & Vents (Repair/Alteration) $15.00 $15.00
Cesspool $20.00 $19.00
Sewage Disposal System $75.00 $73.00
Grease Interceptors $13.00 $13.00
Rainwater systems $20.00 $19.00
Water Piping $20.00 $19.00
Water heater $20.00 $19.00
Public Spa $115.00 $112.00
Gas Piping $9.00 $9.00
Public Pool $174.00 $170.00
Private Pool $115.00 $112.00
Private Spa $115.00 $112.00
Sewer $29.00 $28.00
Backflow $20.00 $19.00
Backflow device over 2" $20.00 $19.00
Miscellaneous Plumbing $20.00 $19.00
Plumbing Permit Issuance; cost for issuing each permit. $44.00 $43.00 Plumbing Permit Issuance (Special Cases). For issuing each supplemental permit for which the original permit has not expired, been cancelled or finalized. $16.00 $16.00
New Construction Development Impact Fees (calculated by Public Works, Engineering Division)
In-Lieu Park Dedication Fee (PMC 10-1.803 and 8-19.02)
Contact Engineering Division for fee calculation
Oceana/Manor/Palmetto Mitigation Fee (PMC8-18.04)
Contact Engineering Division for fee calculation
See Engineering Section for other encroachment, plan check, drainage fee, and other applicable fees
Capital Improvement Fee
As required by Pacifica
Municipal Code Title 7, Chapter

4. As required by Pacifica
Municipal Code Title 7, Chapter

4. Sewer Connection, Inspection, and Plan Check Fees
See Wastewater Treatment
Plant Section of Master Fee
Schedule
See Wastewater Treatment
Plant Section of Master Fee
Schedule

8.c
Packet Pg. 144 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) Fee Description
Adopted
2024-2025
Adopted
2023-2024

PLANNING
Code Enforcement
Administrative Citations (PMC1-6.06)
First Violation $100.00 $100.00
Second Violation $200.00 $200.00
Third Violation $500.00 $500.00
Misdemeanor Citation $1,000.00 $1,000.00
Late Fees - Failure to pay a civil fine within 10 calendar days of citation issuance, or within 10 calendar days following decision on an appeal to uphold the citation when a hardship waiver has been granted for the appeal hearing shall result in the following late charge.
50% of fine, plus full fine
amount
50% of fine, plus full fine
amount
Public Nuisance Abatement Assessment
Actual abatement cost - 100%
to property owner plus 10%
administrative fee
Actual abatement cost - 100%
to property owner plus 10%
administrative fee

8.c
Packet Pg. 145 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) Fee Description
Proposed
2024-2025
Adopted
FY2023-2024

PUBLIC WORKS
$257.00 $250.00
$257.00 $250.00
Double Engineering Permit Cost Double Engineering Permit Cost $554.00 $540.00
Per Square Foot Fee Per Square Foot Fee
$17.00 $17.00
$51/4MB Drive $51/4MB Drive
Per page Fee Per page Fee
$0.25 $0.25
$1.00 $1.00
$0.50 $0.50
$1.50 $1.50
$1.00 $1.00
$2.00 $2.00
Per Sq. Ft. Per Sq. Ft.
$3.00 $3.00
$4.00 $4.00
Per page fee Per page fee
Per page fee + Mailing Per page fee + Mailing
Per page fee + Mailing Per page fee + Mailing
Per page fee + Mailing Per page fee + Mailing
$41.00 $40.00
City of Pacifica
2024-2025 Fees & Charges Master Schedule
Encroachment permits and inspection; hourly charge rate basis Sidewalk repair and street openings by private contractor; hourly charge rate basis Penalties
Unpermitted construction work
Publication vending machine permit
City Maps 24" x 36'
Printed: 24" x 36" or larger; $3/sq ft - black; $4/sq ft - color Electronic Copy on CD
Electronic Copy on USB Portable Thumb Drive
Photocopies
8 1/2" x 11"; black (per page)
8 1/2" x 11"; color (per page)
8 1/2" x 14"; black (per page)
8 1/2" x 14"; color (per page)
11" x 17"; black (per page)
11" x 17"; color (per page)
Photocopies - Large Format
24" x 36" or larger; black (per Square Foot Fee)
24" x 36" or larger; color (per Square Foot Fee)
Engineering Standard Drawing
Picked up
Mailed (Regular mail -Series 100)
Mailed (Regular mail -Series 200)
Mailed (Regular mail -Series 300)
Street Excavation Handbook

8.c
Packet Pg. 146 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) Fee Description
Proposed
2024-2025
Adopted
FY2023-2024

PUBLIC WORKS
$257.00 $250.00
$257.00 $250.00
$5,000 initial deposit; charged
at the rate of $257/hour and for
Contract or consultant services
$5,000 initial deposit; charged
at the rate of $250/hour and for
Contract or consultant services
$5,000 initial deposit; charged
at the rate of $257/hour and for
Contract or consultant services
$5,000 initial deposit; charged
at the rate of $250/hour and for
Contract or consultant services
$257.00 $250.00
$5,000 initial deposit; charged
at the rate of $257/hour and for
Contract or consultant services
$5,000 initial deposit; charged
at the rate of $250/hour and for
Contract or consultant services
$2,226 initial deposit; charged
at the rate of $257/hour
$2,226 initial deposit; charged
at the rate of $250/hour
Contract amount plus 10%
admin fee
Contract amount plus 10%
admin fee
$2/Barricade +$50 deposit $2/Barricade +$50 deposit
$257.00 $250.00
$257.00 $250.00
$257.00 $250.00
General
General Engineering Development Application Reviews; hourly charge Residential and non-residential public improvement plan checking and inspection; hourly charge
Final Subdivision Map Checking. Staff may require an initial deposit equivalent to 10 hours minimum. All costs for contract or consultant services including legal shall be charged separately to the applicant as additional cost and may require additional deposit. 10 hours minimum and contract or consultant services including legal shall be charged separately to the applicant as additional cost. Total $5,000 initial deposit Certificate of Compliance, notices of violation, property mergers, parcel map waivers, minor boundary line adjustments, reversions to acreage, and parcel map checking; hourly charge. Staff may require an initial deposit equivalent to 10 hours minimum and contract or consultant services including legal shall be charged separately to the applicant as additional cost. Total $5,000 initial deposit. Applicant shall pay full consultant services cost plus 10% of contract amount for administration Street/curb openings by utilities; hourly charge
Subdivision Improvement Plan check and construction inspection, hourly charge. Staff may require an initial deposit equivalent to 10 hours minimum and contract or consultant services including legal shall be charged separately to the applicant as additional cost. Total $5,000 initial deposit. Applicant shall pay full consultant services cost plus 10% of contract amount for administration
Subdivision Improvement Plan check and construction inspection, hourly charge. Staff may require an initial deposit equivalent to 10 hours minimum. All costs for contract or consultant services shall be charged separately to the applicant as additional cost and may require additional deposit. Applicant shall pay full consultant services cost plus 10% of contract amount for administration
Applicant shall pay full consultant services cost plus 10% of contract amount for administration
Barricade Rentals for Block Party (8 Barricades Minimum) Surface Mining and Reclamation Annual Inspection Fee; hourly charge Surface Mining Violation (found during inspection)
Paint Driveway Curb Tips
Pollution Prevention Inspection Fee, Hourly charge, Per Municipal Code Sec. 6-12.301

8.c
Packet Pg. 147 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) Fee Description
Proposed
2024-2025
Adopted
FY2023-2024

PUBLIC WORKS
As required by Pacifica
Municipal Code PMC 8-15.04
As required by Pacifica
Municipal Code PMC 8-15.04
As required by Pacifica
Municipal Code PMC 10-1.803
and 8-19.02, and updated by
Ordinance 878-C.S., adopted
May 9, 2022.

As required by Pacifica
Municipal Code PMC 10-1.803
and 8-19.02, and updated by
Ordinance 878-C.S., adopted
May 9, 2022.

As required by Pacifica
Municipal Code PMC8-18.04
As required by Pacifica
Municipal Code PMC8-18.04
As required by Pacifica
Municipal Code Title 7, Chapter

4. As required by Pacifica
Municipal Code Title 7, Chapter

4. As required by Pacifica
Municipal Code PMC 7-4.101
As required by Pacifica
Municipal Code PMC 7-4.101
$46,814.00 $45,628.00
New Construction Development Impact Fees
Contact Engineering Division for fee calculation
Contact Building Department for fee calculation
Contact Engineering Division for fee calculation
Contact Engineering Division for fee calculation
Contact Engineering Division for fee calculation
Capital Improvement Fee
Subdivision Drainage Fee (PMC 7-4.101)
Rockaway Beach Specific Plan Parking In‐Lieu Fee (PMC 3‐13.02(d)(6), Updated by Resolution 22‐2020)
Per Parking Space. (Fee adjusted each year based on CCI as of July 1st as required by Pacifica Municipal Code PMC 7-4.02.) Highway 1 Improvement Fee (PMC 8-15.04)
In-Lieu Park Dedication Fee (PMC 10-1.803 and 8-19.02)
Oceana/Manor/Palmetto Mitigation Fee (PMC8-18.04)

8.c
Packet Pg. 148 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) Fee Description
Proposed
2024-2025
Adopted
FY2023-2024

PUBLIC WORKS
$46,814.00 $45,628.00
<10% of Section Area ≥10% of Section Area
<10 years $2.54 $4.07
≥10 years $1.53 $2.54
<10 years $1.53 $3.05
≥10 years $1.02 $2.54
Residential Unit / Multi-Family
& Non-Residential Unit Fee
Residential Unit / Multi-Family
Fee
$1.28 / sq. ft. $1.19 / sq. ft.

Arterials/Collectors
Proposed 2024-2025 Unit Cost Cut Area (Percent Section Area) Age Group
Sharp Park Specific Plan Parking In‐Lieu Fee (Established by Resolution 25‐2020) Per Square Foot
Residential
Functional Class
Accessory Dwelling Units (ADU): Construction Vehicle Impact Fees shall not be charged for any ADU that is under 750 square feet or an ADU of any size when the ADU is being constructed at the same time, under the same permit, as a new main residential unit or an expansion of the main unit that make payment of the fees as required.
*Proposed 2024-2025 Unit Cost Cut Area as required by Pacifica Municipal Code PMC 7-2.214 Per Parking Space. (Fee adjusted each year based on CCI as of July 1st as required by Pacifica Municipal Code PMC 7-4.02.) Utility Pavement Cut Fee*
Construction Vehicle Impact Fee
Accessory Dwelling Units (ADU): Utility Pavment Cut Fee shall not be charged for any ADU that is under 750 square feet or an ADU of any size when the ADU is being constructed at the same time, under the same permit, as a new main residential unit or an expansion of the main unit that make payment of the fees as required.

Partial or Full Credit Utility Cut Fees for Developments with Pavement Improvements: A credit my be applied against the Utility Cut Fees for completing frontage roadway paving.

Reduced Utility Cut Fees Related to Sewer Lateral Repairs Not Requiring a Lateral Compliance Certificate: A minimal fee of $500 will be charged for pavement cuts fees related to fixing a sewer lateral not requiring a Sewer Lateral Compliance Certificate.

8.c
Packet Pg. 149 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) Proposed
2024-2025
Adopted
FY2023-2024
Water Meter Size Cost Cost
1" $12,497 $12,180
1 1/2" $24,994 $24,361
2" $39,990 $38,977
3" $74,982 $73,082
4" $124,970 $121,804
6" $249,941 $243,607
8" $372,674 $363,230
Water Meter Size Cost
1" $12,497 x Commercial Strength Factor $12,180 x Commercial Strength Factor 1 1/2" $24,994 x Commercial Strength Factor $24,361 x Commercial Strength Factor 2" $39,990 x Commercial Strength Factor $38,977 x Commercial Strength Factor 3" $74,982 x Commercial Strength Factor $73,082 x Commercial Strength Factor 4" $124,970 x Commercial Strength Factor $121,804 x Commercial Strength Factor 6" $249,941 x Commercial Strength Factor $243,607 x Commercial Strength Factor 8" $372,674 x Commercial Strength Factor $363,230 x Commercial Strength Factor Fee Description

WASTEWATER TREATMENT PLANT
City of Pacifica
2024-2025 Fees & Charges Master Schedule

DEVELOPMENT CONNECTION FEES
(Account No. 34.900000.46751.0000.000)
Connection Fees (Sec. 6-11.102)
Residential Units (Single, Town, Condo)
and Multi-Family Dwellings
Commercial Units

8.c
Packet Pg. 150 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) Proposed
2024-2025
Adopted
Fee Description FY2023-2024

WASTEWATER TREATMENT PLANT
Cost Per DFU $658 $641
Inspection and Plan Review Fee
Plan review and
inspection; hourly
charge rate basis
$257 $250

SEWER SERVICE CHARGES
(Account No. 18.940000.46755.0000.000)
Annual Sewer Service Charges (Sec. 6-6.401
to 6-6.408) Measurement Period March 2023 to February 2024 March 2022 to February 2023 Annual Minimum
Service Charge
$1,001.24 (48 Annual Units of Water
Consumption x $20.15374)
$967.38 (48 Annual Units of Water
Consumption x $20.15374)
Annual Service Charge Actual Annual Units of Water
Consumption x 90% x $20.85912
Actual Annual Units of Water
Consumption x 90% x $20.15374
Commercial Annual Service Charge
Actual Annual Units of Water
Consumption x $20.85912 x strength
factor
Actual Annual Units of Water
Consumption x $20.15374 x strength
factor
Residential: 1 Gymnasium: 0.9
Cleaners: 1.2 Car washes: 0.9
Restaurants with functioning grease traps: 1.6 Laundromats: 0.75 Restaurants without functioning grease traps: 1.8
Any Other Business: 1
**Drainage Fixture Unit Values are based on the latest Uniform Plumbing Code Table 702.1 Typical Strength Multiplier/Factor
Accessory Dwelling Unit "ADU"
Cost Per ADU Total DFU x $658 Total DFU x $641
Cost will be based on the Total Drainage Fixture Unit "DFU" as defined in the latest Uniform Plumbing Code Table 702.1
Multiply by Cost Per DFU
Residential
*Strength Multiplier / Factor = 44% + (28% x (BOD + TSS)/175)

1. BOD = Biochemical Oxygen Demand

2. TSS = Total Suspended Solids
or Calculated Value whichever is higher

8.c
Packet Pg. 151 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) Fee Description
Proposed
2024-2025
Adopted
2023-2024
ANIMAL CONTROL AND LICENSING FEES*
Animal License Fees - DOGS
Unaltered Dog: 1-year License $55.00
Unaltered Dog: 3-year License $160.00
Unaltered Dog - Senior Pet Owner (over 60 yrs.): 1-year License $23.00 Unaltered Dog - Senior Pet Owner (over 60 yrs.): 3-year License $64.00 Altered Dog: 1-year License $25.00
Unaltered Dog: 3-year License $70.00
Altered Dog - Senior Pet Owner (over 60 yrs.): 1-year License $10.00 Altered Dog - Senior Pet Owner (over 60 yrs.): 3-year License $25.00 Misc. Dog Fees
Late Fee (Dog License) $20.00
Duplicate Tag (Dog) $10.00
Animal License Fees - CATS
Unaltered Cat: 1-year License $20.00
Unaltered Cat: 3-year License $55.00
Unaltered Cat - Senior Pet Owner (over 60 yrs.): 1-year License $12.00 Unaltered Cat - Senior Pet Owner (over 60 yrs.): 3-year License $31.00 Altered Cat: 1-year License $8.00
Altered Cat: 3-year License $19.00
Altered Cat- Senior Pet Owner (over 60 yrs.): 1-year License $5.00 Altered Cat - Senior Pet Owner (over 60 yrs.): 3-year License $12.00 Redemption Charges
Type A & B (large or medium size animals - horses, cows, hogs, sheep, etc.)
Impound Cost $100.00
Board Cost per Day $30.00
Trailering Cost (per use) $100.00
City of Pacifica
2024-2025 Fees & Charges Master Schedule

8.c
Packet Pg. 152 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) Fee Description
Proposed
2024-2025
Adopted
2023-2024
ANIMAL CONTROL AND LICENSING FEES*
Type C (dogs and cats)
Impound Costs - First Impound:

Altered - licensed, wearing tag $40.00
Unaltered - licensed, wearing tag $65.00
Altered - unlicensed, no tag $55.00
Unaltered - unlicensed, no tag $85.00
Impound Costs - Second Impound:

Altered - licensed, wearing tag $90.00
Unaltered - licensed, wearing tag $125.00
Altered - unlicensed, no tag $105.00
Unaltered - unlicensed, no tag $140.00
Impound Costs - Third Impound:

Altered - licensed, wearing tag $135.00
Unaltered - licensed, wearing tag $155.00
Altered - unlicensed, no tag $155.00
Unaltered - unlicensed, no tag $180.00
Impound Costs - Fourth Impound:

Altered - licensed, wearing tag $180.00
Unaltered - licensed, wearing tag $215.00
Altered - unlicensed, no tag $200.00
Unaltered - unlicensed, no tag $240.00
Impound Costs - Fifth Impound and Up:

Altered - licensed, wearing tag $225.00
Unaltered - licensed, wearing tag $260.00
Altered - unlicensed, no tag $245.00
Unaltered - unlicensed, no tag $285.00
Board Charges (per day):

Altered - dogs $25.00
Unaltered - dogs $35.00
Altered - cats $16.00
Unaltered - cats $22.00
Type D (small size animals, e.g. birds, hamsters, or other) Impound cost $20.00
Board cost $10.00

8.c
Packet Pg. 153 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) Fee Description
Proposed
2024-2025
Adopted
2023-2024
ANIMAL CONTROL AND LICENSING FEES*
Surrender, Euthanasia and DOA (Dead on Arrival) Disposal Fees Dog - Licensed or unlicensed:

Surrender $60.00
Euthanasia $50.00
DOA Disposal $30.00
Cat - Licensed or unlicensed:

Surrender $60.00
Euthanasia $50.00
DOA Disposal $30.00
Rabbit / Small Animal:

Surrender $40.00
Euthanasia $30.00
DOA Disposal $15.00
Litter of Three or More:

Surrender $50.00
Euthanasia $40.00
DOA Disposal $20.00
Bird / Fowl:

Surrender $20.00
Euthanasia $15.00
DOA Disposal $20.00
All Other Companion Animals (Reptiles, Amphibians, etc.):

Surrender $25.00
Euthanasia $25.00
DOA Disposal $20.00
Farm Animals:

Surrender $60.00
Euthanasia: Under 100 pounds $60.00
Euthanasia: Over 100 pounds $125.00
DOA Disposal: Under 100 pounds $30.00
DOA Disposal: Over 100 pounds $100.00

8.c
Packet Pg. 154 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) Fee Description
Proposed
2024-2025
Adopted
2023-2024
ANIMAL CONTROL AND LICENSING FEES*
Other Animal Control Fees:

Quarantine Fee $60.00
Dangerous Animal Permit (DAP) Fee $300.00
Dangerous Animal Permit (DAP) Inspection Fee $100.00
Dangerous Animal Permit (DAP) Signage $15.00
Field Retrieval / Return Fee $40.00
Breeding Permit Fee $150.00
Fancier Permit and/or Exotic Pet Fee $100.00
Return Check Fee $25.00
Service Dog Application Processing Fee $50.00
Spay/Neuter Fee in addition to impound fee upon redemption of impounded unaltered animal (PMC Sec. 6-1.228) $100.00
First Citation $100.00
Second Citation for Same Violation within One-Year Period $200.00 Each Additional Citation for Same Violation within One-Year Period $500.00 * Fees as Established by City of Pacifica Ordinance No. 895-C.S.; Animal Control and Licensing Program is administered by the County of San Mateo Administrative Citation Fines - Animal Control Program (PMC Sec. 6-1.224):

8.c
Packet Pg. 155 Attachment: Attachment 3 - Resolution approving the Master Fee Schedule (5697 : FY 2024-25 Budget Adoption) RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA ACCEPTING

ANNUAL REVIEW OF THE INVESTMENT POLICY
WHEREAS, California Code Section 53646 (a) (2) requires the City Council annual review and approval of the Investment Policy; and
WHEREAS, the City’s current Investment Policy was adopted by the City Council in August 2017 and last reviewed in October 2018; and
WHEREAS, during the last audit cycle, the auditors noted that the revisions to the Investment Policy are needed to reflect the City’s operational practices and quarterly Treasurer’s reporting requirements and
WHEREAS, staff has reviewed the investment policy to ensure any necessary updates have been incorporated, and
WHEREAS, the change in the investment policy this year is redlined and updated per the recommendation from the auditor’s, and
NOW, THEREFORE, the City Council of the City of Pacifica does hereby approve the City of Pacifica’s Investment Policy with changes for FY 2024-25 as contained in Exhibit A attached hereto.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 24th day of June 2024.

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

Sue Vaterlaus, Mayor
APPROVED AS TO FORM: ATTEST
Michelle Marchetta Kenyon Sarah Coffey
City Attorney City Clerk

8.d
Packet Pg. 156 Attachment: Attachment 4a - Investment Policy Resolution (5697 : FY 2024-25 Budget Adoption)