Agenda — Pacifica City Council, May 27, 2025 (part 1 of 3)

CITY OF PACIFICA

CITY COUNCIL AGENDA
Council Chambers
2212 Beach Blvd
Pacifica, CA 94044
Mayor Sue Beckmeyer
Mayor pro Tem Christine Boles
Councilmember Mary Bier
Councilmember Mayra Espinosa
Councilmember Greg Wright
City Council Regular Meeting 1 May 27, 2025
May 27, 2025 (TUESDAY)
www.cityofpacifica.org
Off-street parking is allowed by permit for attendance at official public meetings.

Vehicles parked without permits are subject to citation. You should obtain a permit from the rack in the lobby and place it on the dashboard of your vehicle in such a manner as is visible to law enforcement personnel.

PLEASE SILENCE CELL PHONES DURING MEETING
Alternative Ways to Observe and Participate in the Meeting:

The primary method for observing and participating in the meeting is in-person at the meeting location published in the meeting agenda. However, there are alternative ways to observe and participate:
• Join Zoom Webinar: https://pacifica-gov.zoom.us/j/81156158241 • Watch on TV on Comcast channel 26
• Watch a Live Stream of the meeting by following https://www.cityofpacifica.org/LiveStream or www.pacificcoast.tv
• Live Remote Public Comments (offered on a pilot basis):
• Join Zoom Webinar: https://pacifica-gov.zoom.us/j/81156158241 • OR Dial-in: 1-669-900-6833 | Webinar ID: 811 5615 8241 o Press * 9 to raise your hand to request to speak.
o Press * 6 to unmute when called upon to speak by the last 4-digits of your phone #. • When the Mayor announces the Agenda Item on which you would like to comment, raise your hand in Zoom. You will be called upon my screenname or last 4-digits of phone number if dialing in. Please mute any background sound and state your full name at the start of your comment.

Please note that Alternative platforms for participation are subject to underlying technology functionality and may be modified or interrupted at any time without notice. • Written Public Comments:

BEFORE THE MEETING: Written public comments may be submitted in advance by 12:00 p.m. on the meeting date by email to: [email protected]. Written public comments submitted by email should adhere to the following:
• Clearly indicate the Agenda Item No. or specify “Public Comment on Item Not on Agenda” in the Subject Line
• Include the submitter’s full name
Written public comments received by 12:00 p.m. on the meeting date will be provided in their entirety to the City Council and posted to the City’s website prior to the meeting but will not be read verbally at the meeting.

AT THE MEETING: Materials in writing provided at the meeting should provide seven (7) copies to provide for each Councilmember, City Clerk and City staff.

City Council Regular Meeting 2 May 27, 2025
5:00 PM - STUDY SESSION
Annual Reports to City Council from the Planning Commission; Parks, Beaches & Recreation Commission; Emergency Preparedness & Safety Commission; Beautification Advisory Committee; Open Space and Parkland Advisory Committee; Economic Development Committee; Library Advisory Committee; and Measure Y Citizens' Oversight Committee
PROPOSED ACTION: Receive informational annual report presentations from each commission and committee, provide feedback, and receive and file the annual report of each commission and committee.
7:00 PM OPEN SESSION
Call to Order
Roll Call
Reading of Land Acknowledgment
The City of Pacifica acknowledges that we occupy the unceded ancestral homeland of the Ramaytush Ohlone peoples, who are the original inhabitants of the San Francisco Peninsula. We honor the Ramaytush Ohlone peoples for their enduring commitment to Mother Earth. As the Indigenous protectors of this land and in accordance with their traditions, the Ramaytush Ohlone have never ceded, lost, nor forgotten their responsibilities as the caretakers of this place, as well as for all peoples who reside in their traditional territory. We affirm their sovereign rights as First Peoples and wish to pay our respects to the ancestors, elders, and relatives of the Ramaytush Ohlone peoples.

Salute to the Flag led by Mayor Beckmeyer

SPECIAL PRESENTATIONS
A. Proclamation: Pride Month - June 2025

CONSENT CALENDAR
Persons wishing to address the Council on any Consent Calendar item may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council on any item listed on the agenda should submit a speaker card to the City Clerk.

Public meetings are a limited public forum, meaning that there are rules for commenting at these meetings. Comments on consent agenda items must relate to that specific item.

If comments do not relate to a specific agenda item, then City will provide you with an initial warning to stay on topic. If the warning is not followed, the Mayor will direct the City Clerk to cut off the microphone.

Items on the consent calendar will be adopted by one motion unless a Councilmember requests, before the vote on the motion, to have an item discussed. Time limit on comments is three minutes or less.

City Council Regular Meeting 3 May 27, 2025

1. Approval of Minutes
PROPOSED ACTION: Move to approve the minutes for the April 28, 2025 City Council Regular Meeting.

2. Adopt a Resolution Amending Administrative Policy No. 83, "Display of Flags at City Facilities"
PROPOSED ACTION: Adopt a Resolution Amending Administrative Policy No. 83, "Display of Flags at City Facilities" to allow for Display of Ceremonial Flags at additional City Facilities.

3. Approval of Agreement with HFS Systems (a division of Howell Electric) for the purchase and upgrade to the existing security cameras, access controls to the Pacifica Police Department, and replacement of intercoms in the Police Department's holding facility.

PROPOSED ACTION: Move to adopt a resolution approving the Agreement with HFS Systems (a division of Howell Electric) for the purchase and upgrade to the existing security cameras, access controls to the Pacifica Police Department, and replacement of intercoms in the Police Department’s holding facility in the amount of $130,232; and Authorize the City Manager or Designee to Execute all Documents Associated with the Project.

4. Data Sharing Memorandum of Understanding (MOU) with the County of San Mateo and San Mateo County law enforcement agencies for a Data Aggregation Platform to provide a standardized approach and method of collection and sharing of information within their electronic data systems.

PROPOSED ACTION: Adopt a resolution of the City Council of the City of Pacifica authorizing the execution of a Data Sharing Memorandum of Understanding (MOU) with the County of San Mateo, the Town of Atherton, the City of Belmont, the City of Brisbane, the Town of Broadmoor, the City of Burlingame, the City of Colma, the City of Daly City, the City of East Palo Alto, the City of Foster City, the City of Menlo Park, the City of Redwood City, the City of San Bruno, the City of San Mateo, and the City South San Francisco for a Data Aggregation Platform to provide a standardized approach and method of collection and sharing of information within their electronic data systems with no cost to the City of Pacifica.

5. Adoption of the updated Classification Plan and related recommended Implementation actions based on findings from the Comprehensive Classification Study conducted by Sloan Sakai Yeung & Wong LLP
PROPOSED ACTION: Adopt the Resolution approving the updated Citywide Classification Plan, based on changes identified through the comprehensive review of essential duties, minimum qualifications and Fair Labor Standards Act (FLSA) exemption status including revisions to job classifications, and FLSA status modifications as recommended by the Consultant, and authorizing the City Manager to implement related personnel actions.

PUBLIC COMMENTS ON ITEMS NOT ON THE POSTED AGENDA
This portion of the Agenda is available for the public to address the City Council on any issue that is not on the Agenda. Any person wishing to address the Council shall be City Council Regular Meeting 4 May 27, 2025
recognized by the Mayor during this time, provided, however, that only items not on the Agenda for that meeting may be addressed. Comments on non-agendized items must address matters within the subject matter jurisdiction of the City. If comments do not address matters within the subject matter jurisdiction of the City, the City will provide you with an initial warning to stay within the subject matter jurisdiction of the City. If the warning is not followed, the Mayor will direct the City Clerk to cut off the microphone.

Councilmembers shall not enter into debate with speakers under Public Comments on Items Not on the Posted Agenda. A maximum of three minutes will be allowed for any speaker.

COUNCIL COMMUNICATIONS
The purpose of Council Communications is for Councilmembers to inform each other of items of potential interest to other Councilmembers, such as interagency meetings.

STAFF COMMUNICATIONS
The purpose of Staff Communications is for the City Manager to offer announcements as appropriate.

PUBLIC HEARINGS - NONE.

CONSIDERATION

6. Introduction of Ordinance to adopt Fire Hazard Severity Zone (FHSZ) for the Local Responsibility Area (LRA) Map for the City of Pacifica
PROPOSED ACTION: Introduce by title only and waive further reading of an ordinance adding a new Article 3, “Fire Hazard Severity Zones” within Chapter 3, “Fire Protection” to Title 4, “Public Safety” of the Pacifica Municipal Code to adopt the City of Pacifica Fire Hazard Severity Zones Map; and finding the ordinance exempt from review under the California Environmental Quality Act (CEQA) per CEQA Guidelines section 15061(b)(3).

7. Resolution to Adopt the Climate Action and Adaptation Plan PROPOSED ACTION:

A. Direct that the Climate Action and Adaptation Plan be renamed the Climate Action and Resilience Plan;
B. Find the adoption of the Climate Action Plan categorically exempt from California Environmental Quality Act; and
C. Adopt a resolution approving the May 21, 2025 Draft Plan under its new title, the Climate Action and Resilience Plan.

ADJOURN
NOTICE: If you challenge a city's zoning, planning or other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any city administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes City Council Regular Meeting 5 May 27, 2025
final. Judicial review of environmental determinations may be subject to a shorter time period for litigation, in certain cases 30 days following the date of the final decision The City of Pacifica will provide assistance for disabled citizens upon at least 24 hours advance notice to the City Manager’s Office (650) 738-7301, or send request via email to:
[email protected] if you need sign language assistance or written material printed in a larger font or taped, advance notice is necessary. All meeting rooms are accessible to the disabled.

The Pacifica Municipal Code is available online at the City’s website (www.cityofpacifica.org/municode);

HOW TO OBTAIN CITY COUNCIL AGENDAS
Posted agendas:

Agendas are posted no later than Friday prior to the City Council meeting date, at the entrance to the City Hall location at 170 Santa Maria Avenue, Pacifica.

View on the Internet:

Follow the link to Council agenda, at www.cityofpacifica.org E-mail subscription:

Send a request to Sarah Coffey, at [email protected] City Clerk’s Office/City Manager’s Office
City Hall, 170 Santa Maria Ave.

Council meetings:

Agendas are available at the City Council meeting

HOW TO REACH YOUR GOVERNMENT OFFICIALS
• San Mateo County Supervisor Ray Mueller, District 3, 500 County Center, Redwood City CA 94063 (650) 363-4569
• Governor Gavin Newsom, State Capitol Building, Sacramento CA 95814 (916) 445-2841 • State Senator Josh Becker, 1528 So. El Camino Real, Suite 303, San Mateo CA 94402 (650) 212-3313 • Assembly Member Marc Berman, 721 Colorado Ave, Suite 101, Palo Alto CA 94303 (650) 324-0224 • Congressman Sam Liccardo, 1117 Longworth House Office Building, Washington DC 20515 (202) 225-8104
• Senator Alex Padilla, 331 Hart Senate Office Building, Washington DC 20510 (202) 224-3553 • Senator Adam Schiff, SD-B40B Dirksen Senate Office Building, Washington DC 20510 (202) 224-3841 • President Donald J. Trump, 1600 Pennsylvania Ave. NW, Washington DC 20500

CITY COUNCIL
• Mayor Sue Beckmeyer, [email protected]
• Mayor pro Tem Christine Boles, [email protected]
• Councilmember Mary Bier, [email protected]
• Councilmember Mayra Espinosa, [email protected]
• Councilmember Greg Wright, [email protected]

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
5/27/2025
1 SUBJECT:

Annual Reports to City Council from the Planning Commission; Parks, Beaches & Recreation Commission; Emergency Preparedness & Safety Commission; Beautification Advisory Committee; Open Space and Parkland Advisory Committee; Economic Development Committee; Library Advisory Committee; and Measure Y Citizens' Oversight Committee RECOMMENDED ACTION:

Receive informational annual report presentations from each commission and committee, provide feedback, and receive and file the annual report of each commission and committee.

STAFF CONTACT:

Kevin Woodhouse, City Manager
650-738-7409
[email protected]
BACKGROUND/DISCUSSION:

The City Council adopted Resolution No. 12-2018 at their April 9, 2018 regular meeting changing the annual reporting requirements of city commissions and committees. The resolution directs commissions and committees to present their annual reports at a designated study session rather than at different times of the year. The annual reports are intended as information only, summarizing accomplishments from the past year. Council discussion or direction regarding commission/committee forthcoming workplan items or priorities is not being requested at this time.

Written reports and power point presentations are attached. In accordance with the Resolution No. 12-2018, the City Council will receive the annual reports from each of the commissions and committees in the following order:
1) Planning Commission
2) Parks, Beaches & Recreation Commission
3) Emergency Preparedness & Safety Commission
4) Beautification Advisory Committee
5) Open Space & Parkland Advisory Committee
6) Economic Development Committee
7) Library Advisory Committee
8) Measure Y Citizens' Oversight Committee
Not included in these presentations to City Council for the Committee / Commission Annual Reports is the Climate Action & Adaptation Task Force. The Climate Action & Adaptation Task Force was established by the City Council action at the May 22, 2023 meeting and authorized by Resolution No. 50-2023 as a limited term task force of a 18 to 24-month duration for the purpose of developing and drafting a Climate Action and Adaptation Plan. The Climate Action & Packet Pg. 6
Pacifica City Council 2
May 27, 2025
Adaptation Task Force will bring a presentation to Council with an update on their progress towards this goal at a future City Council meeting.

FISCAL IMPACT:

None associated with this item.

ORIGINATED BY:

City Manager's Office
ATTACHMENT LIST:

A. Planning Commission Annual Report (PDF)
B. Planning Commission Annual Report Presentation (PDF) C. Parks, Beaches & Recreation Commission Annual Report (PDF) D. Parks, Beaches & Recreation Commission Annual Report Presentation(PDF) E. Emergency Preparedness and Safety Commission Annual Report (PDF) F. Emergency Preparedness and Safety Commission Annual Report Presentation (PDF) G. Beautification Advisory Committee Annual Report Presentation (PDF) H. Open Space & Parkland Advisory Committee Annual Report Presentation (PDF) I. Economic Development Committee Annual Report Presentation (PDF) J. Library Advisory Committee Annual Report Presentation (PDF) K. Measure Y Citizens' Oversight Committee Annual Report (PDF) L. Measure Y Citizens' Oversight Committee Annual Report Presentation (PDF) Packet Pg. 7

CITY OF PACIFICA

PLANNING COMMISSION
2024 ANNUAL REPORT TO THE CITY COUNCIL
The Planning Commission is submitting the following summary of work for calendar year 2024.

I. Planning Commission Membership in 2024
Commission Members Term Expires
Samantha Hauser, Chair 2028
Alex Ferguson, Vice Chair 2026
Lauren Berman 2027
Daniella Devine 2027
James Godwin 2026
Chris Redfield 2028
Greg WrightA 2025
II. Planning Commission Activity Report
 In 2024, the Planning Commission held 14 regular meetings and 3 special meetings.  In 2024, the Planning Commission heard 15 development-related applications including:
o A Temporary Use Permit to maintain a temporary structure enclosing Ocean Shore Railroad Car No. 1409 and perform restoration work on the railroad car o A Use Permit and Temporary Use Permit for modifications to the existing outdoor commercial operation at the Taco Bell Cantina
o A Coastal Development Permit and Tree Permit for bicycle and pedestrian improvements on several public rights-of-way within the City o A Coastal Development Permit approving an SB 9 Urban Lot Split and Residential Development Permit in the coastal zone
In addition, the Commission heard and acted on applications for single-family dwellings for new construction and modifications to existing structures. The Commission also received and filed Administrative Coastal Development Permits (CDPs) for accessory dwelling units in the coastal zone approved ministerially by the Community Development Director. For comparison, the Planning Commission heard 12 development-related applications in 2021, 11 in 2022, and 9 in 2023.

A Commissioner Greg Wright ended his service on the Planning Commission on November 4, 2024, when he was elected to City Council. The City Council appointed Commissioner Marjory Davis to replace him in March 2025. a
Packet Pg. 8
Attachment: A. Planning Commission Annual Report (5939 : 2025 Annual Reports to Council from City Commissions & Committees)  The Planning Commission also considered and provided recommendations to the City Council on the 2023-2031 Housing Element Initial Study/Mitigated Negative Declaration and on a Rezoning, and the former Rockaway Quarry Reclamation Plan, which included a Development Plan, Specific Plan, Quarry Use Permit, Variance, Tree Permit, and Final Environmental Impact Report (EIR).
 The Planning Division received 24 new discretionary permit applications in 2024. For comparison, the Planning Division received 20 new discretionary permit applications in 2023, 16 in 2022, 25 in 2021, and 16 in 2020. These include all types of entitlement applications including new developments, conditional uses in existing structures, and modifications to existing structures. Of note, these applications also included 1 preliminary application submitted under Senate Bill 330 (SB 330), 1 annual review, and 3 Administrative CDPs for accessory dwelling units (ADUs) in the coastal zone, which requires the Community Development Director’s report out to Planning Commission for filing. -
III. Summary of Significant Items Heard by the Commission  Recommended approval of the 2023-2031 Housing Element Initial Study/Mitigated Negative Declaration
 Discussed the Objective Design Standards
 Approved the Sharp Park Priority Development Area (PDA) Pedestrian Improvement Project  Denied a motion recommending certification of the Rockaway Quarry Reclamation Plan Project Final EIR, associated findings of fact, Mitigation Monitoring and Reporting Program (MMRP), and did not recommend that the City Council approve the Rezoning, Development Plan, Specific Plan, Quarry Use Permit, Variance, and Tree Permit applications.

IV. Planning Commission Five-Year Hearing Summary:

Year
New or
Continued Public
Hearings Held
Speakers on
Topics Not on
Agenda
Number of Residential
Dwelling Units Approved
by Commission
New Commercial
Floor Area Approved
(Sq. Ft.)
2020 22 9 24 4,684
2021 19 32 1 0
2022 17 16 21 3,165
2023 13 15 71 0
2024 17 11 8 0
V. Community Development Department Building Permit Activity:

Year Permits Issued Inspections
Residential
Valuation
Commercial
Valuation
2018 1,530 4,731 $19,013,200 $3,408,096
2019 1,587 5,147 $19,793,920 $5,965,473
2020 1,416 3,419 $16,882,230 $1,308,107
a
Packet Pg. 9
Attachment: A. Planning Commission Annual Report (5939 : 2025 Annual Reports to Council from City Commissions & Committees) 2021 1,591 3,908 $40,720,764 $1,807,197
2022 1,521 4,250 $34,548,886 $11,788,746*
2023 1,609 4,022 $24,514,500 $2,101,931
2024 1,355 3,506 $15,397,313 $ 14,467,420
* Includes Civic Center renovation valued at approximately $8,000,000 VI. Community Development Department Accessory Dwelling Unit (ADU) Building Permit Activity:

Year Permits Issued
2021 40
2022 28
2023 17
2024 20
VII. City Council Strategic Plan Strategies Involving Planning Commission  Goal 1: Enhance organizational and fiscal stability.
o Strategy C: Prioritize implementation of the Economic Opportunities Study.  Goal 3: Prioritize protection and development of affordable housing. o Strategy A: Complete the Housing Element Update.
o Strategy B: Update the Short-Term Rental Ordinance.
o Strategy C: Prioritize Housing Element program implementation.  Goal 4: Pursue climate change adaptation and mitigation. o Strategy C: Update Pacifica’s Local Coastal Plan and improve communications and collaboration with the California Coastal Commission.
a
Packet Pg. 10
Attachment: A. Planning Commission Annual Report (5939 : 2025 Annual Reports to Council from City Commissions & Committees) Attachment 1
Planning Commission Project Approvals (2024)
Residential Project Approvals
Project Name/Address Number of New Dwelling Units
Approved by Planning
CommissionB
204 Olympian Way 1 accessory dwelling unit
330 feet east-northeast of the intersection of Rockaway Beach Avenue and Bay View Road (APN 022-062-550)
1 single-family dwelling unit
1 accessory dwelling unit
327 Beaumont Boulevard (APN 009-037-470) 1 single-family dwelling 20 Carmel Avenue (APN 016-031-030) 1 accessory dwelling unit Olympian Way (APN 023-037-030), approximately 1,450
feet northwest of the intersection of Olympian Way and
Grand Avenue - Pedro Point - Shelter Cove
Urban Lot Split and 2 single-family
dwelling units
1080 Valencia Way (APN 023-152-180) N/A, addition to a single-family residence
175 Olympian Way (APN 023-038-380) 1 accessory dwelling unit Commercial Project Approvals
Project Name/Address Commercial Floor Area Approved
by Planning Commission
(Sq. Ft.)
Ocean Shore Railcar No. 1409 located at 1910 Francisco
Boulevard (APN 016-060-100)
N/A, maintain temporary enclosed
structure previously approved by
Planning Commission
Former Olympian Gas Station soil remediation system
demolition located at 1518 Francisco Boulevard
(APN 016-021-260)
N/A
Taco Bell Cantina outdoor seating and temporary outdoor dining tent located at 5200 Coast Highway
(APN 022-191-190)
N/A, no permanent extension of floor
area
Anchor Inn located at 500 San Pedro Avenue
(APN 023-073-190) N/A, annual review
100 Eureka Square (APN 016-220-140) N/A, existing space B Accessory dwelling units requiring an Administrative CDP are approved ministerially by the Community Development Director and reported to the Planning Commission. The Planning Commission received and files the approval.
a
Packet Pg. 11
Attachment: A. Planning Commission Annual Report (5939 : 2025 Annual Reports to Council from City Commissions & Committees) Planning
Commission
Annual Report to
the City Council
May 27, 2025
b
Packet Pg. 12
Attachment: B. Planning Commission Annual Report Presentation (5939 : 2025 Annual TOPICS
 Purpose of the Planning Commission
 Commission Membership
 Work Summary
 Key Metrics
 Major Policy Initiatives
 Public Transparency & Participation Initiatives
b
Packet Pg. 13
Attachment: B. Planning Commission Annual Report Presentation (5939 : 2025 Annual Purpose of the
Planning
Commission
 Established in PMCTitle 2, Chapter 2,Article 2
 To recommend and advise the Council on matters related to the General Plan, Local Coastal Program, Zoning, and other
development plans for future physical development and
conservation of the City, based upon geographic, social, economic, and environmental characteristics of the community.  Also advises the Council on private development plans for the City in accordance with State Planning Law and the City’s established development review standards and processes.
b
Packet Pg. 14
Attachment: B. Planning Commission Annual Report Presentation (5939 : 2025 Annual Commission
Membership in
2024
Commission Members Term Expires
Samantha Hauser, Chair 2028
Alex Ferguson, Vice Chair 2026
Lauren Berman 2027
Daniella Devine 2027
James Godwin 2026
Chris Redfield 2028
Greg Wright
¹ 2025
¹Commissioner Greg Wright ended his service on the Planning Commission in 2024, when he was elected to City Council. The City Council appointed Commissioner Marjory Davis to replace him in March 2025. b
Packet Pg. 15
Attachment: B. Planning Commission Annual Report Presentation (5939 : 2025 Annual Work
Summary
 14 regular meetings and 3 special meetings  15 development proposals  Significant Items Heard by Commission:  Quarry Reclamation Plan  Sharp Park PDA Pedestrian Improvement Project
 First SB9 application requiring a CDP
 Recommended to Council:  Housing Element Initial Study and Negative Declaration
2024
b
Packet Pg. 16
Attachment: B. Planning Commission Annual Report Presentation (5939 : 2025 Annual Key Metrics
New or
Continued
Public Hearings
Held
Speakers on
Topics Not
on Agenda
New
Residential
Dwelling
Units
Approved
New
Residential
Dwelling
Units Denied
New Commercial
Floor Area
Approved
(Sq. Ft.)
New Commercial
Floor Area
Denied
(Sq. Ft.)
17 118000
b
Packet Pg. 17
Attachment: B. Planning Commission Annual Report Presentation (5939 : 2025 Annual Key Metrics
Year Permits
Issued
Inspections
Residential
Valuation
Commercial
Valuation
2020 1,416 3,419 $16,882,230 $1,308,107
2021 1,591 3,908 $40,720,764 $1,807,197
2022 1,521 4,250 $34,548,886 $11,788,746*
2023 1,742 3,319 $39,934,869 $2,101,931
2024 1,355 3,506 $15,397,313 $14,467,420
Community Development Department
Building Permit Activity - Overall
*Includes Civic Center renovation valued at
approximately $8,000,000
b
Packet Pg. 18
Attachment: B. Planning Commission Annual Report Presentation (5939 : 2025 Annual Key Metrics
ADUs Permits Issued
2021 40
2022 28
2023 17
2024 20
Community Development Department
Building Permit Activity – Accessory Dwelling Units (ADUs) b
Packet Pg. 19
Attachment: B. Planning Commission Annual Report Presentation (5939 : 2025 Annual Major Policy
Initiatives
 Goal 1: Enhance organizational and fiscal stability
 Strategy C: Prioritize implementation of the Economic Opportunities Study
 Goal 3: Prioritize protection and development of
affordable housing
 Strategy A: Complete the Housing Element Update
 Strategy B: Update the Short-Term Rental Ordinance
 Strategy C: Prioritize Housing Element program
implementation
 Goal 4: Pursue climate change adaptation and mitigation  Strategy C: Update Pacifica’s Local Coastal Plan and improve communications and collaboration with the California Coastal Commission
2024
City Council Strategic Plan
b
Packet Pg. 20
Attachment: B. Planning Commission Annual Report Presentation (5939 : 2025 Annual Questions and Comments
b
Packet Pg. 21
Attachment: B. Planning Commission Annual Report Presentation (5939 : 2025 Annual 1 CITY OF PACIFICA

PARKS, BEACHES AND RECREATION COMMISSION
CITY COUNCIL COMMITTEES/COMMISSIONS PRESENTATION May 27, 2025 The Parks, Beaches and Recreation (PB&R) Commission issubmitting the following as a summary of the Commission work for 2024-2025 period.

Commission Members Term Expires
Gail Benton Shoemaker, Chair
Stefanie Phillips
Cindy Abbott
2027
2026
2026
Mark Torres 2027
Marc Staudenbaur 2028
Cherie Chan
Michael Watkins (June 2025)
2028
2029
Gail Benton Shoemaker has lived in Pacifica for 36 years. She has been a Producer for Public Television, Executive Director of Pacifica School Volunteers, and a Program Officer for AmeriCorps overseeing grants to nonprofits working with children and seniors. Currently, she serves on the PB&R Commission, and with the citizens group Tree City Pacifica. Gail is an avid walker and greatly appreciates Pacifica’s parks and beaches.

Stefanie Phillips is an avid surfer, and mountain biker and practices yoga. She is the Co President of the Pedro Point Surf Club and Director of Bond Projects /Construction for Jefferson Union High School District. She has lived in Pacifica for over 20 years and has frequented Pacifica for almost 40 years. She resides in Sharp Park.

Cindy Abbott, Executive Director, Sanchez Art Center, is an ocean and beach enthusiast, who sees the work of the Commission as addressing issues that are the essence of Pacifica - a small city with a population that values community engagement for all ages and the outdoor environment. She has been a resident of Pacifica since 1996.

Mark Torres was appointed in 2023 for a four-year term. He has lived in Pacifica for the past 12 years with his family. He is currently working for San Francisco Utilities Commission. He is excited to join the Parks, Beaches, and Recreation (PB&R) Commission. He intends to focus on improving and development of more recreation sports fields and facilities in the City of Pacifica.

Marc Staudenbaur is a proud Pacifica resident since 2017, and father of two daughters. As a Commissioner, he is the liaison to the Youth Advisory Board and helped bring back the Pacifica Spelling Bee. He works in CPG (Consumer Packaged Goods) sales and works directly with several Pacifica businesses and produces some running and promotional events around the Bay Area. He looks forward to continuing to support PB&R events, while encouraging new c
Packet Pg. 22
Attachment: C. Parks, Beaches & Recreation Commission Annual Report (5939 : 2025 Annual Reports to Council from City Commissions & 2 opportunities to benefit businesses and residents.

Cherie Chan is a long-time trip leader for the Sierra Club’s Inner City Outings and Snow Camping sections but now spends her weekends exploring the region’s sports fields with her two children. She is an energy policy analyst for the state, where she was also its representative to a council which returned 140,000 acres of privately held watershed lands to conservation for beneficial uses.

Highlights from the past year
Work Plan 2024-2025
• Surf Camp/School Policy
• Liaison Assignments
• Tree Appeals
• Priority Parks
• Beach Safety
• Parks Review
Surf Camp/School Policy Recommendations
In early 2023, the California Coastal Commission (CCC) reviewed a draft of the Community Access Permit Program and approved the City of Pacifica’s Coastal Development Permit (CDP) in May 2023. As part of the approval, the CCC required a Code of Conduct for providers, which was submitted and is still awaiting final CCC approval as of May 2025.

UPDATE: Staff reported updates regarding surf camp/school policy to the Commission throughout the 2024-2025 year. The City of Pacifica is still in negotiations with the California Coastal Commission to finalize the coastal permit.

Liaison Assignments
This list is updated annually, with the potential assignments that Commissioners may volunteer to fill. Commissioners maintain liaison assignments with city departments and community organizations and report updates regularly.

UPDATE: In June 2024, Commissioners reviewed and updated their assignments. Commissioners will continue to update their liaison assignments annually.

Tree Appeals
City Council adopted the revised Tree Ordinance repealing and replacing Pacifica Municipal Code Chapter 12 - Tree Preservation and Chapter 14 - Maintenance and Preservation of City Trees in September 2022. The Commission adheres to the revised Tree Ordinance when hearing Tree Appeals, and requests replacement trees as necessary.

UPDATE: The Commission requested a more in-depth discussion to ensure they clearly understand the new ordinance as it related to tree appeals. During the January 22, 2025 Commission meeting, the Acting Director of Public Works and the Assistant City Attorney presented on the ordinance to educate the Commission. One tree permit denial appeal was brought before the PB&R Commission from July 2024 through April 2025. It is anticipated that another c
Packet Pg. 23
Attachment: C. Parks, Beaches & Recreation Commission Annual Report (5939 : 2025 Annual Reports to Council from City Commissions & 3 two appeals will be brought to the Commission before the end of the 2024-2025 year, one in the May meeting and another in June.

Priority Parks
In June 2021, City Council approved the FY 2021–2026 Capital Improvement Program (CIP), which included the Playground Equipment Improvement Project to address aging infrastructure across Pacifica’s 19 parks. A needs assessment identified four parks requiring full equipment replacement:
• Skyridge Park (Skyridge Drive)
• Imperial Park (Imperial Drive)
• Marvilla Park (201 Marvilla Place)
• Brighton Mini Park (497 Brighton Road)
In January 2022, Council approved hiring NCE, a landscape architecture firm, to lead design and community engagement. NCE developed two concepts per park—one focused on replacing equipment and improving accessibility, the other reconfiguring layout and adding features like paths and seating. Commissioner feedback helped refine designs to include more opportunities for motor skill development.

Public input was gathered through events and surveys (approx. 150 responses). Irrigation design changes delayed the 65% construction plans until May 2023. Final revisions, incorporating cost adjustments and 3D renderings, were presented to the Commission in October 2023.

UPDATE: Following over a year of public engagement and detailed design work led by NCE, the project was released for formal bidding in late 2024. Unfortunately, the construction bids returned were significantly higher than expected. A thorough review by the Public Works Department and NCE revealed several reasons for the elevated costs, including complex concrete work, design intricacies, and potential confusion around the phasing and scope of the project.

In light of the bids received, the City is now reevaluating the project to identify cost-saving opportunities without compromising the integrity and intent of the park improvements. This includes prioritizing key park features while redesigning some elements to simplify construction.

While this means the project will be delayed, the City remains committed to enhancing these community spaces and will continue working toward a feasible, fiscally responsible path forward.

The City expects to receive new bids based on a revised project scope in 2025. With a more streamlined and cost-effective plan, the goal is to begin construction once a qualified contractor is selected and to complete the Priority Parks improvements by 2026.

Beach Safety
Commissioners requested that beach safety be added to the work plan after several discussions over the years. Staff worked with Sea Valor Organization to map and install life ring buoy stations at beaches and piers in Pacifica. In February 2023, Staff applied for a permit from the California Coastal Commission (CCC) to install stations at the local beaches. By May 2023, six life ring buoy stations had been installed along the pier. In October 2024, City Manager Woodhouse granted emergency approval for installation at the southern end of Sharp Park. Staff also received tentative approval permit to install stations on the beaches from the CCC. The Commission c
Packet Pg. 24
Attachment: C. Parks, Beaches & Recreation Commission Annual Report (5939 : 2025 Annual Reports to Council from City Commissions & 4 formed a Beach Safety Subcommittee in June of 2024 to focus on beach safety public education.

UPDATE: Since approval of the permit, life ring buoy stations have been installed along Beach Boulevard, Linda Mar Beach, Rockaway Beach, the north end of Sharp Park Beach, and Esplanade Beach. The PB&R department hosts a variety of classes and events to educate the community on beach safety with the assistance of the Commission, including the Annual Beach Safety Day, CPR classes, and swimming lessons.

The Beach Safety Subcommittee collaborated with the Emergency Safety Preparedness Commission to host a pop-up at Pacifica State Beach (Linda Mar) in August 2024. At this event, visitors – including locals and out of town travelers – were provided with information on currents, ocean swimming, and the use of the life ring buoy stations. While individuals noted they had seen the large red life buoy cases, they indicated they weren’t fully aware of what they are or how to use them. Simply opening the case provided easy information to a broad section of visitors of all ages. A large poster depicting rip tide currents was also on display along with information from the Red Cross. A flyer sharing information about swimming lessons offered through the PB&R Department for all ages was also available.

Parks Review
At the November 2024 study session, staff gave the Commissioners an overview of Pacifica’s parks and the parks catalog to prepare them for the Parks Review Process, an evaluation done by the Commissioners of all the parks’ amenities and conditions. The Commission discussed the development of the review form and different aspects of the review. The Parks Review Process discussion was continued at the December study session and Commissioners chose which parks they would review. At the January Commission meeting, a subcommittee was formed to compile the data from the Parks Review Process.

UPDATE: Commissioners are completing the parks reviews and the compilation process is underway. The subcommittee will prepare a Parks Review report which will be used both for internal reference and to create materials for the public.

Special Presentations
As part of department quarterly updates, staff members attend Commission meetings to present highlights for each division and their programs. Commissioners received presentations regarding the Aquatics division, Senior Services, Child Care Services, and the Recreation and Special Events division. In addition to staff presentations, the Commissioners received presentations regarding PB&R’s summer intern’s work on compiling a Parks Catalog, the snowy plovers at Pacifica State Beach, the Priority Parks Project, Arbor Day, the 40th Anniversary of Family Fun Fest, the Youth Advisory Board, an overview of Tree Ordinance Enforcement, and the newly rebranded PLAY Activity Guide.

Meeting Summaries – June 2024 through April 2025
June 2024
Items for Consideration
A. Liaison Assignments
B. Beach Safety Sub-Committee Discussion
c
Packet Pg. 25
Attachment: C. Parks, Beaches & Recreation Commission Annual Report (5939 : 2025 Annual Reports to Council from City Commissions & 5 Special Presentations
A. Community Center Reopening Plan
Staff Updates
• James Heywood Acknowledgement: Acting Director Leslie acknowledged former Commissioner James Heywood’s four years of service on the PB&R Commission and his community involvement.
• Welcomed New Commissioners: Acting Director Leslie welcomed both Tracy Buie and Marc Staudenbaur.
• Staffing Update: Acting Director Leslie introduced Intern Jair Alessandro Campos to the Commission and some of the projects he’s working on.
• Surf Camps: Acting Director Leslie reported that there was only one application in June for Circle Surf, a commercial business, and the department is still in the process of getting all of their necessary documents.
• Tree Appeals: Acting Director Leslie promised to bring in experts from the Planning department to speak about the tree appeal process in the future • Priority Parks: Acting Director Leslie stated that a visualization of the priority parks project will be provided at July’s PB&R Commission Meeting and that the goal is to fulfill the bidding process later this year, roughly around September and October. • Civic Center Update: Acting Director Leslie reported that the ribbon cutting for the renovated Civic Center will occur on Thursday 6/27 from 3:00pm-5:00pm and invited the Commissioners to attend if they were able.
• Events: Acting Director Leslie spoke about upcoming 4th of July event at Frontierland Park and reported that there would be food trucks, free rides, quality sound equipment for the bands, and free games.
• City Council Proclamation: Acting Director Leslie spoke about City Council Proclamation to recognize July as Parks and Recreation Month
July 2024
Items for Consideration:

A. Liaison Assignments
Special presentations:

A. Aquatics Division by Recreation Supervisor Anthony Schriver B. Parks Catalog from Intern Jair Alessandro Campos.

Staff Updates:
• Life-Ring Buoy Installation: Acting Director Leslie discussed that the project is in the final stages.
• Civic Center:
o June 20th, 2024, there was a ribbon-cutting ceremony, the Civic Center employees have fully moved.
o Parks, Beaches, and Recreation staff are in the process of getting settled in at the Community Center in their new office or desk setups.
o This year’s Arbor Day will be at the Community Center. Twenty trees will be planted around the Community Center.
c
Packet Pg. 26
Attachment: C. Parks, Beaches & Recreation Commission Annual Report (5939 : 2025 Annual Reports to Council from City Commissions & 6 • Priority Park Project: Acting Director Leslie shared that he received the final project plans and staff is in the process of reviewing them to ensure the commission’s recommendations for additional benches, benches under the shade, updated seating, and rounding edges were updated in the new plans. Staff plans to go to bid on this project in September or October, with plans of completing the project by the end of Summer 2025. • Fun Fest Committee: Acting Director Leslie updated the commission that the Fun Fest Committee is planning for our next upcoming event at Fog Fest at the end of September.

August 2024
Special Presentations:

A. Snowy Plover at Pacifica State Beach – Margaret Goodale B. Introduction of New Recreation Coordinator – Aquatics Mitchell Klassen C. Final Plans of Priority Parks – Acting Director Scott Leslie Staff Updates:
• Community Center Updates
o The back half of the Community Center is slowly being reopened to classes. Both Hula and Ping-Pong are now in the dance pod, with more classes to follow. o All but one of the Parks, Beaches, and Recreation staff have moved into their permanent locations in the Community Center
o Supervisor Schriver is spearheading the initiative to reopen and add contract classes. January 2025 is expected to have the first full offering of classes since prior to the start of the COVID-19 pandemic.
o The Play Brochure will be reinstated, but the exact form and timeline is still undetermined.
o The Community Center will have twenty trees installed for Arbor Day. o There is a new staff taskforce that is working on designing soft spaces for the Community Center.
• Jean E. Brink Pool: The pool was temporarily shut down for two weeks due to a technical issue, but it has been repaired and reopened. • Pickleball: Parks, Beaches, and Recreation approached Jefferson Union High School District to convert tennis courts into pickleball courts due to the fast-growing popularity of the sport.
• Child Care Division
o There are 435 children enrolled in the program overall. o There are waitlists for the school-age programs at Vallemar, Cabrillo, and Ocean Shore.
o The program is at least 40% subsidized which means it receives support from government grants.
• Upcoming Events
o Coastal Cleanup, Fog Fest, Fun Fest (40 years old), Halloween Event, EV Expo, Voting at the Community Center, Arbor Day, Ohlone Portola Heritage Hike, Pacifica Polar Palooza, and Rockaway Tree Lighting
• Staff Changes
o Mitchell Klassen hired as Aquatics Coordinator
c
Packet Pg. 27
Attachment: C. Parks, Beaches & Recreation Commission Annual Report (5939 : 2025 Annual Reports to Council from City Commissions & 7 o Three Childcare staff were promoted to full-time, and there was one external hire for a full-time staff.

September 2024
Special Presentations:

A. Arbor Day Presentation
B. 40th Anniversary Family Fun Fest
Staff Updates:
• The City is in the process planning for the installation of EV charging stations at the Community Center
• Tracy Buie resigned from the PB&R Commission
• Reopening of the Community Center
 Supervisor Schriver is the leader of the contract class task force.  Goal is to add thirty additional courses per quarter.  In the process of reimplementing the play brochure.
 The building has been rekeyed.
 Moving forward with preparations to paint the interior this winter. • Other building renovations are scheduled for 2025-2026. • Child Care
 Three of the four school-age programs are completely full and have waiting lists.  383 school-age children are enrolled in the program.
• The first J-Teen Dance of the 2024-2025 school year sold out. • The 40th annual California Coastal Cleanup has expanded and had hundreds in attendance. • Beach Safety and Surf Awareness Day was aimed at teaching safety techniques to surfers. • Swim meet season started at Jean E. Brink Pool for both youth and adults. • Four pickleball courts have been striped at Terra Nova High School and two at Oceana High School – they are join-use courts as they are also striped for tennis.  Parks, Beaches, and Recreation has received permission from the Jefferson Union High School District to stripe the remaining tennis courts for pickleball as well. • The Youth Advisory Board will be presenting to the Commission next month and have twelve active members.
• The Halloween event was named the “Boo Bash” and will be at the Community Center.

October 2024
Items for Consideration:

A. Upcoming Commission Meeting Schedule
a. November Study Session: Parks Review Process
b. December Study Session: 2025-2026 Work Plan
Special Presentations:

A. Youth Advisory Board
B. Senior Services
Staff Updates:

Director Scott Leslie gave the following statements and updates:
c
Packet Pg. 28
Attachment: C. Parks, Beaches & Recreation Commission Annual Report (5939 : 2025 Annual Reports to Council from City Commissions & 8 • A group of volunteers will be put together to help water the trees that are planted at the Community Center on Arbor Day.
• There is currently a space in the Senior pod dedicated for photos of participants who have passed away, inspired by Dia de los Muertos.
• The priority parks plans have officially been sent out for bid for a three-week period and will close around November 12th. The construction will happen in 2025 and notifications will be sent out to the public once the dates are finalized. • The 50-year-long agreement between Parks, Beaches, and Recreation and Jefferson Union High School District over Jean E. Brink Pool at Oceana High School will be coming to an end in two years, at which point, the department will be leasing the pool from the district. • Upcoming events: Aquatic Pumpkin Patch, voting at the Community Center, Arbor Day, Ohlone Portola Heritage Hike, and Pacifica Polar Palooza • Two lead teachers were hired for Child Care in August, Allyson Ayong and Angelica Diaz. • The department is in the process of interviewing candidates for the Manager position, and with Coordinator Dana Dieterle leaving, that will create another opening.

Supervisor Anthony Schriver gave the following statements and updates:
• A lot of new classes will be offered at the Community Center that were offered prepandemic and asked that if the Commission knows anyone who is interested in teaching a contract class, they reach out to staff.
• The department has hit their goal of adding 30 sections of classes and are even going to exceed it this winter.
• The Play activity guide is in the process of being created and will come out mid-November and will be sent out to all Pacifica residents. There will be three a year, which will be released in spring/summer, fall, and winter.

Supervisor Amber Shong gave the following statements and updates:
• All office and desk spaces are set up for staff in the Community Center, including the front office which will be occupied by a senior volunteer.
• Currently working with Public Works to get bids to replace the glass doors to the Center, bids for interior painting to the Center in December, quotes for flooring that would be appropriate to the spaces’ uses, and quotes to fix the exterior damage to the concrete walls. • In the process of planning and installing soft areas after evaluating other centers. • There are safety concerns with the current wall in the computer lab, so the department is working with Public Works to get a bid for a new wall.

November 2024
Study Session: Parks Review Process
December 2024
Study Session: Parks Review Process and Work Plan
January 2025
Items for Consideration:

A. Subcommittee to compile data from the Parks Review Process Special Presentations:

A. Introduction of New Recreation Manager
c
Packet Pg. 29
Attachment: C. Parks, Beaches & Recreation Commission Annual Report (5939 : 2025 Annual Reports to Council from City Commissions & 9 B. An Overview of the Tree Ordinance Enforcement
C. Child Care
Staff Updates:

Director Scott Leslie gave the following statements and updates:
• Five years ago, the City negotiated an agreement with the California Coastal Commission to sell and regulate parking in the Linda Mar beach parking lots. During this process, those parking lots were designated as a rest stop, which makes the situation complicated when people stay for a long time and create public safety concerns. The police and City take this situation very seriously and are trying their best to negotiate with the CCC. • The priority parks project’s public bidding process has ended, and the bids came back at $2.8 million, $3 million, and $3.2 million, significantly over the estimated bids. The City is in the process of working with the designers to redesign it and reduce elements. It is possible that not all of the parks will be completed at this time. • The surf camp open enrollment time occurred and two commercial companies, Adventure Out and Surf Camp Pacifica, have gone through the renewal process and will continue to be offering classes at the beach.
• In fall 2024, there were a total of 158 participants in recreation classes and since the PLAY brochure was sent out in December, over 300 participants have signed up for the winter session, with final enrollment expected to be between 350-400. The department has added over thirty more classes and will continue to add more. The next PLAY brochure will come out in the springtime and will include summer camps.
• The City finalized a lease extension with the Pacifica Spindrift Players for five years at Oddstad Park. Director Leslie mentioned that several leases will be ending and renewed this year, such as for the Art Guild, the Pacifica Historical Society, the Pacifica National Little League, and the Fairmont Association.
• Upcoming events: the Spelling Bee, J-Teen Dance, Senior Prom, Epic Eggventure, and Earth Day.

February 2025
No meeting.

March 2025
Public Hearing
A. Tree Permit Denial Appeal #T2024-0046 – 1323 Terra Nova Blvd Special Presentations
A. Update and Overview of the Newly Rebranded PLAY Activity Guide Staff Updates
• Commissioner Peter Banks officially resigned from the Parks, Beaches, and Recreation Commission effective Monday 3/24/2025. Commissioner Banks’ partial term would have ended in May 2025. The City will move forward with recruitment. • Cherie Chan was selected by City Council to fill the open Parks, Beaches, and c
Packet Pg. 30
Attachment: C. Parks, Beaches & Recreation Commission Annual Report (5939 : 2025 Annual Reports to Council from City Commissions & 10 Recreation Commission seat and Cherie Chan’s term will start April 1st, 2025. • After the bids for the Priority Parks Project came back significantly higher than anticipated, the contracted designers and staff have rescaled the cost based on the bids and have come up with a variety of redesigns. Director Leslie shared that the goal is to get new designs presented to the Commission within the next few months and the project started in 2025.
 Imperial Park: similar design with a reduction of the number of benches and the potential loss of one play element.
 Brighton Mini-Park: recently was assessed and found to have significant issues so it has temporarily been closed and the play structure has been removed. The redesign includes swapping out some concrete work for decomposed granite pathways, the removal of a concrete wall, a modified drainage system, and possibly the removal of the aesthetic concrete pillars and boulders. • Director Leslie emphasized the redesigns’ goal is to keep the functionality and the fun while reducing aesthetic elements for budget reasons.  Skyridge Park: rescaling of the concrete pathways and the plant and irrigation system, as well as possibly the removal of one play element.  Marvilla Park: due to Marvilla being in better condition than the other three parks, the current plan is to replace the play equipment and do some concrete repair work to ensure ADA accessibility.
• Community Center update: donated historically significant items, mostly Portola related, to the Pacifica Historical Society and the department is considering renaming rooms. • A PB&R staff retreat on February 21st hosted by Manager Douglas focused on teambuilding and strategic thinking as staff collaborated to design a new draft of a mission statement.
• The department is in the process of going through a variety of leases this year including the Sanchez Arts Center, the Mildred Owens Performing Arts Center, the Fairmont Homeowners Association, etc. When the City has properties that are not being used, it is their philosophy to work with non-profit and other groups to offer the community a variety of fun and interesting cultural and artistic programs. • A new Senior Services Program Coordinator, Katy Wells, started March 27th. • There will be two Epic Eggventures: at Fairmont Park on April 12th and at Frontierland Park on April 19th. The department now allows families to sign up for a timeframe for the Frontierland Epic Eggventure ahead of time, so they do not have to stress about coming at an exact time.

April 2025
Items for Consideration:

A. 2025-2026 Parks, Beaches, and Recreation Work Plan
B. Annual Report to City Council Discussion and Creation of Subcommittee Special Presentations:

A. Introduction of New Senior Services Program Coordinator B. Recreation Division
c
Packet Pg. 31
Attachment: C. Parks, Beaches & Recreation Commission Annual Report (5939 : 2025 Annual Reports to Council from City Commissions & 11 Staff Updates:
• Fields owned by the City of Pacifica are free for youth sports. • Priority Parks Project: the City is working with the designers to modify the designs for the parks to fit the budget, and to get an accurate estimate of the cost. Once the designs are finalized, they will be reviewed by multiple people and will be brought to the Commission before being sent out to bid.
o Neighbors to Brighton Mini-Park expressed interest in contributing to the cost of its reconstruction as well as volunteering to assist with the construction, which Director Leslie cautioned that the costs were likely more substantial than they might seem and promised to run volunteer assistance by the designers. • Epic Eggventure: after Commission and Council input as well as internal department discussion, the department hosted two egg hunts and are very proud of how they went. • Spring and Summer Class and Camp Registration: 300% more people signed up for spring 2025 than for spring 2024, and people are still registering. Registrations are up 226% more for summer 2025 compared to summer 2024.
• Upcoming Events: Earth Day, Volunteer Appreciation Dinner, Junior Olympics, Pacifica Pride Event, Blues and Brews.
o Arbor Day is now an official City event.

Parks, Beaches, and Recreation Department
Commission 2024-2025 Liaison Assignments
Committee Liaison
Aquatics Liaison Commissioner Torres
Beautification Committee Chair Benton Shoemaker
Bike Park Committee Commissioner Phillips
Child Care Services/Parent Advisory
Committee Commissioner Staudenbaur
Climate Action Taskforce Chair Benton Shoemaker
Economic Development Committee Commissioner Abbott
Emergency Preparedness Commission Commissioner Torres
Library Advisory Committee Commissioner Abbott
Open Space and Parkland Advisory
Committee Commissioner Phillips
Poet Laureate Commissioner Abbott and Chair Benton
Shoemaker
Skate Park Commissioner Phillips
Seniors in Action Council Commissioner Abbott
c
Packet Pg. 32
Attachment: C. Parks, Beaches & Recreation Commission Annual Report (5939 : 2025 Annual Reports to Council from City Commissions & 12 Tree City Pacifica Chair Benton Shoemaker
Youth Advisory Board Commissioner Staudenbaur
c
Packet Pg. 33
Attachment: C. Parks, Beaches & Recreation Commission Annual Report (5939 : 2025 Annual Reports to Council from City Commissions & Annual Report to City Council
May 27, 2025
d
Packet Pg. 34
Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation PB&R Commission Members
Name Term
 Gail Benton Shoemaker, Chair 2027
 Stefanie Phillips 2026
 Cindy Abbott 2026
 Mark Torres 2027
 Marc Staudenbaur 2028
 Cherie Chan 2028
 Michael Watkins (June 2025) 2029
d
Packet Pg. 35
Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation Purpose
To recommend and advise the Council in the
acquisition, development and maintenance of parks,
beaches and other recreational areas, and to encourage
the planning and implementation of a comprehensive
recreation and human service program which will
serve the needs of all age groups in the City.
d
Packet Pg. 36
Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation Duties
 To assist in the preparation and adoption of, and
review annually and revise as may be necessary, a longrange plan for parks, beaches, and recreation.  To act in an advisory capacity to the Council, the City Manager, and the Director of Parks, Beaches, and
Recreation Department in all matters pertaining to
public recreation.
d
Packet Pg. 37
Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation Additional Duties and Responsibilities Include:
 To make recommendations concerning the beautification, development and improvement of parks, beaches and recreation services
 To focus public attention upon the need for adequate parks and beaches and healthful year-round supervised recreation for all  To assist in promoting public recreation
 To engage with City and partner organizations through Liaison/Committee Assignments
 To gather stakeholder input and provide direction and guidance on beach usage – monitoring special events and surf camps.  To hear and make determinations regarding Tree Appeals  To select the Poet Laureate
d
Packet Pg. 38
Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation Beach Safety
 Life Bouy program  Beach Safety Subcommittee  Beach Safety Day d
Packet Pg. 39
Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation Parks Review
 Commissioners review parks with form  Subcommittee compiles results into reports d
Packet Pg. 40
Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation Tree Appeals & Process
 1 tree appeal over the past year
 Commissioner Tree Ordinance education
d
Packet Pg. 41
Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation Presentations
 Quarterly Staff Reports  Aquatics  Child Care  Recreation  Seniors d
Packet Pg. 42
Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation What’s Next?
 Priority Parks  Beach Safety  Parks Review Report  Poet Laureate Nomination/Appointment  Tree Appeals  Bike and Pedestrian Review  Surf Camp Review  Liaison Assignments  Item for consideration:  E-bikes

d
Packet Pg. 43
Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation Thank you!
Questions?
d
Packet Pg. 44
Attachment: D. Parks, Beaches & Recreation Commission Annual Report Presentation ANNUAL REPORT 2025

EMERGENCY PREPAREDNESS AND SAFETY COMMISSION

CITY OF PACIFICA
e
Packet Pg. 45
Attachment: E. Emergency Preparedness and Safety Commission Annual Report (5939 : 2025 Annual Reports to Council from City

MEMBERS OF THE EMERGENCY PREPAREDNESS AND SAFETY COMMISSION Commissioners:

Gregor Blackburn, Chair
Feliks Gasanyan, Vice Chair
Bonnie Miller
Jeanne Salisbury
Debra Johnson
Evelyn Taverna
Jay Crawford
Peter Balestreri
Tony Guzzetta
Ex-Officio Members:

Betty Fleming, American Red Cross
Jorge Machado, Pacifica School District
Marcus Peppers, Jefferson Union High School District
City Council Liaison:

Christine Boles, Council Member
City of Pacifica Staff Representatives:

Pacifica Police Captain Chris Clements
Pacifica Police Captain Bill Glasgo
Pacifica Police Sergeant Tom Cumming
e
Packet Pg. 46
Attachment: E. Emergency Preparedness and Safety Commission Annual Report (5939 : 2025 Annual Reports to Council from City THE COMMISSION’S ROLE
The Pacifica Emergency Preparedness and Safety Commission meets on the third Wednesday of each month at 6:30 pm at the Pacifica Police Department in the Emergency Operations Center (EOC).

This Commission advises and makes recommendations to City Council on activities and programs related to emergency preparedness. The powers and duties of the Commission are advisory only and include;
To assist in the preparation and review and make recommendations to Council on disaster preparedness plans;
To increase community awareness of the possibility of future disasters and the need for disaster preparedness;
To develop and distribute disaster preparedness information in the City; To develop, implement and promote, with Council approval, disaster preparedness programs and activities in the City;
To promote and develop resources, volunteer and self-help groups to be utilized in the event of a local disaster;
To assist in the coordinating of disaster preparedness with other governmental agencies
The commission also serves as the appellate body for appeals relating to abandoned and inoperable vehicle abatement, vehicles parked 72 hours or more, specific sections of the Building Code, and appeals of staff decisions relating to traffic safety issues. e
Packet Pg. 47
Attachment: E. Emergency Preparedness and Safety Commission Annual Report (5939 : 2025 Annual Reports to Council from City

THE YEAR IN REVIEW
This annual report details Commission activities from May 2024 through May 2025. Commission meetings are held in person once a month at the City’s Emergency Operations Center, located at the Pacifica Police Department.

There is no hybrid format, or virtual option to attend these meetings.

Presentation at Commission meetings to support the Commission’s role of raising awareness about potential hazards in our community and promoting self-preparedness, the Commission heard presentations on a number of topics this past year.

At the meeting in May of 2024, Tara Schiff, Economic Developement Manager Spoke to the EPSC regarding what an Economic Development Manager does for the residents of Pacifica and how the business community can support and provide resources in an emergency. She works with all aspects of the city services and with San Mateo County.

At the meeting in September 2024, Ana Miscolota presented on behalf of THRIVE Alliance. The presentation covered governmental disaster preparedness, response and recover efforts utilizing non-profit groups.

At the April 2025, meeting Commissioners will hear from staff at the North Coast County Water District. This presentation will cover recent infrastructure improvements, to include water capacity in emergencies for the City of Pacifica.

At the May 2025 meeting, Commissioners will hear from Fire Marshal Craig Witner, who will be presenting on the recently released fire hazard maps. e
Packet Pg. 48
Attachment: E. Emergency Preparedness and Safety Commission Annual Report (5939 : 2025 Annual Reports to Council from City Use of Social Media
One of the Commission’s primary goals is raising awareness about local hazards from natural disasters and promotion of personal preparedness educating our community about local hazards and promoting personal disaster preparedness. Commissioners worked with City staff to promote preparedness through use of social media to promote public events, classes, education and preparedness strategies this past year. The police department’s social media platforms were used to share information about extreme weather events during the winter storms in December 2023 and January 2024. Several social media posts this past year shared information about severe storms, hazardous and damaging surf conditions, severe wind events and potential for flooding. These platforms were also utilized to share information about available resources such as sandbags, or the location of community resource centers during power outages. The Commission was also active in promoting SMCAlert.

Youth Engagement
This past year the Commission made improved youth engagement a priority.

They created a working group, invited members of the Youth Advisory Board to attend meetings, and sought to learn more about how disaster preparedness is presented to youth in our local schools. At community events this past year activity and workbooks were distributed featuring topics such as wildfires, earthquakes, flooding, and disaster preparedness. At the Fog Fest, youth were tested with questions about local hazards, such as tsunamis and earthquakes, and offered activity books about preparedness.

COMMUNITY OUTREACH AND EDUCATION
Several events this past year allowed Commissioners to engage with community members.
e
Packet Pg. 49
Attachment: E. Emergency Preparedness and Safety Commission Annual Report (5939 : 2025 Annual Reports to Council from City Wildfire Preparedness Event
The Commission continued to support work by City staff which began in 2020 to increase community awareness about wildfire. On Saturday, May 18, 2024, the North County Fire Authority (NCFA) spearheaded the Pacifica Wildfire Awareness Event. Both NCFA and the police department promoted this event through social media platforms Nextdoor, Facebook, and X (formerly Twitter), as well as through Connect With Pacifica. Staff from NCFA, the police department, and the San Mateo County Department of Emergency Management hosted booths at the Community Center parking lot. Materials were on hand promoting SMCAlert, Zonehaven, and the Ready, Set, Go wildfire evacuation preparedness campaign. Staff members also answered questions from attendees and promoted the Pacifica CERT (Community Emergency Response Team) Program. The event will be held at the Community Center on Wednesday, May 7 from 5-8pm.
th
e
Packet Pg. 50
Attachment: E. Emergency Preparedness and Safety Commission Annual Report (5939 : 2025 Annual Reports to Council from City San Mateo County Disaster Preparedness Day (August 2024) This annual event is coordinated by the San Mateo County Department of Emergency Management and held at the San Mateo County Fairgrounds.

Participating agencies include police and fire departments from throughout the county, several CERT programs, CalFire, and other agencies.

Participating groups showcase equipment, distribute materials, and offer classes in first aid, Stop the Bleed, and CPR. Pacifica city staff promoted this event using social media and Connect With Pacifica. Two Commissioners, one CERT member, and city staff met attendees and shared information about the Pacifica CERT Program, tsunami preparedness, SMC Alert notification system and Zonehaven. This annual event will return to the county fairgrounds on August 2, 2025.
e
Packet Pg. 51
Attachment: E. Emergency Preparedness and Safety Commission Annual Report (5939 : 2025 Annual Reports to Council from City Pacific Coast Fog Fest (September 2024)
This annual street fair is one of the Commission’s most successful community engagement events. Commissioners, city staff, and CERT volunteers helped staff a tent throughout both days of Fog Fest. They shared information about local hazards and emergency preparedness, promoted the Pacifica CERT Program, and engaged local youth. Youngsters were tested with disaster preparedness questions, and provided brochures and activity books on topics including wildfires, earthquakes, floods, and disaster preparedness.

Commissioners look forward to Fog Fest in 2025, and have been planning improvements to the offerings for this coming year.
e
Packet Pg. 52
Attachment: E. Emergency Preparedness and Safety Commission Annual Report (5939 : 2025 Annual Reports to Council from City Earthquake/Tsunami Preparedness Course
This 90-minute course was first presented in 2016, and was created by volunteers from our CERT Program. Attendees learn how to better prepare for an earthquake or tsunami by creating a family plan, emergency kit, and identify the supplies they should keep at their home, office, and even their vehicle in the event a disaster strikes. The class promotes personal preparedness and benefits of the CERT basic course. The course was presented several times this past year, most recently on March 26, 2025 with an emphasis on tsunami hazards as part of Tsunami Preparedness Week. e
Packet Pg. 53
Attachment: E. Emergency Preparedness and Safety Commission Annual Report (5939 : 2025 Annual Reports to Council from City The Community Emergency Response Team (CERT)
This program is a nationwide “FEMA” effort to educate community members about disaster preparedness, local hazards, and offers training in basic disaster response skills. Over 350 Pacifica residents are graduates of the CERT Basic Training Program. The Spring of 2024 saw the return of the CERT Basic Course which had last been offered in 2020, before the Covid-19 pandemic. Ten community members completed this 8-week course and became graduates of CERT Class 24-2 (October 5, 2024). On March 29, 2025, fourteen additional community members completed CERT Class 25-1.

To learn more about the Pacifica CERT program, send an email to [email protected] or visit the dedicated webpage. e
Packet Pg. 54
Attachment: E. Emergency Preparedness and Safety Commission Annual Report (5939 : 2025 Annual Reports to Council from City

LOOKING AHEAD
Community Outreach
The Commission is always reviewing strategies to improve community engagement and promote education about local hazards and personal preparedness. They would like to see more offering of classes such as First Aid, CPR, and Stop the Bleed, and ways to engage community members. The Commission was pleased to see the return of the CERT Basic Course which was on pause since COVID-19 pandemic in 2020.

Improve Youth Engagement
The Commission is continuing to find ways to improve youth engagement and education about disaster preparedness.

Review of the Role of the Emergency Preparedness and Safety Commission Commissioners are looking forward to a comprehensive review of the Commission’s charter and local hazard mitigation plan.
e
Packet Pg. 55
Attachment: E. Emergency Preparedness and Safety Commission Annual Report (5939 : 2025 Annual Reports to Council from City Emergency Preparedness and
Safety Com m ission
Annual Report to City Council
May 27, 20 25
May 20 24 through May 20 25
f
Packet Pg. 56
Attachment: F. Emergency Preparedness and Safety Commission Annual Report Presentation (5939 : 2025 Annual Reports to Council from City Commissioners
• Gregor Blackburn, Chair • Feliks Gasanyan, Vice Chair • Jay Crawford • Jeanne Salisbury • Debra Johnson • Evelyn Taverna • Bonnie Miller • Peter Balestreri • Tony Guzzetta f
Packet Pg. 57
Attachment: F. Emergency Preparedness and Safety Commission Annual Report Presentation (5939 : 2025 Annual Reports to Council from City Commission Membership
Ex-Officio Members
Betty Flem ing, Am erican Red Cross
Jorge Machado, Pacifica School District
Marcus Peppers, Jefferson Union High School
District
Council Liaison
Council Mem ber Christine Boles
Staff Liaisons
Captain Bill Glasgo
Sergeant Tom Cum m ing
f
Packet Pg. 58
Attachment: F. Emergency Preparedness and Safety Commission Annual Report Presentation (5939 : 2025 Annual Reports to Council from City The Role of the Commission
The purpose of the Em ergency Preparedness & Safety
Com m ission shall be to recom m end and advise the
City Council on City program s, activities, plans and
other related actions that assist the City in preparing for possible future disasters.
f
Packet Pg. 59
Attachment: F. Emergency Preparedness and Safety Commission Annual Report Presentation (5939 : 2025 Annual Reports to Council from City Year in Review
Special Presentations
• Tara Schiff, Econom ic Developm ent Manager • Ana Micolota, THRIVE Alliance • North Coast County Water District • North County Fire Authority f
Packet Pg. 60
Attachment: F. Emergency Preparedness and Safety Commission Annual Report Presentation (5939 : 2025 Annual Reports to Council from City Year in Review
Com m unity Education
• Wildfire Awareness Event • San Mateo County Disaster Prep Day • Pacific Coast Fog Fest • Earthquake Preparedness Class • Tsunam i Preparedness Class • Two CERTBasic Courses • Prom oting SMC Alert • CERT Quarterly Meetings- Stop the Bleed.
f
Packet Pg. 61
Attachment: F. Emergency Preparedness and Safety Commission Annual Report Presentation (5939 : 2025 Annual Reports to Council from City Year in Review
Com m unity Education-CERT
• Two CERT classes (24-2 and 25-1)
• 24 new CERT m em bers • Next class begins this Fall 20 25 f
Packet Pg. 62
Attachment: F. Emergency Preparedness and Safety Commission Annual Report Presentation (5939 : 2025 Annual Reports to Council from City Looking Ahead to 2026
• Continue to Im prove Com m unity Engagem ent • Com m unity Classes (CERT, First Aid, etc.) • Increase Youth Engagem ent- (Teen CERT) • Expand use of social m edia • Review Role of the Com m ission • CERT Anim al Branch • Collaboration on the Local Hazard Mitigation Plan f
Packet Pg. 63
Attachment: F. Emergency Preparedness and Safety Commission Annual Report Presentation (5939 : 2025 Annual Reports to Council from City Looking Ahead
Upcom ing com m unity events for 20 25 • Wildfire Preparedness Event- May 7th • San Mateo County Disaster Preparedness Day, August 2nd • Pacific Coast Fog Fest, Septem ber 27th & 28th f
Packet Pg. 64
Attachment: F. Emergency Preparedness and Safety Commission Annual Report Presentation (5939 : 2025 Annual Reports to Council from City City of Pacifica
Em ergency Preparedness and
Safety Com m ission
Questions?
f
Packet Pg. 65
Attachment: F. Emergency Preparedness and Safety Commission Annual Report Presentation (5939 : 2025 Annual Reports to Council from City Pacifica Beautification
Advisory Committee
Presentation May 2025
g
Packet Pg. 66
Attachment: G. Beautification Advisory Committee Annual Report Presentation (5939 :

Beautification Advisory Committee 2025
Dan Wells, Vice Chair
Gail Bennett, Chair
Teresa Sulcer
Hernan Muirragui
Linda Jonas
Julie Gossage
g
Packet Pg. 67
Attachment: G. Beautification Advisory Committee Annual Report Presentation (5939 :

The Beautification Advisory Committee (BAC) is charged with the implementation of the Keep Pacifica Beautiful (KPB) program as part of the City of Pacifica’s Beautification Plan created by the Beautification Task Force and approved by the City Council in 2013. The goals and objectives include:
► Developing guidelines and policies for the implementation of the Keep Pacifica Beautiful program including signage,
project costs, etc.

Purpose and Objectives
g
Packet Pg. 68
Attachment: G. Beautification Advisory Committee Annual Report Presentation (5939 :
► Locating sites in need of beautification.
► Engage and educate the public in how beautification strengthens our sense of community and pride.
► Work with civic groups and government agencies in rehabilitating public areas.
► Implement the annual Mayors' Beautification Awards Program for property and business owners who beautify their properties. ► Implement policies and guidelines for art projects on property consistent with the ‘Keep Pacifica Beautiful Through Public Art Program’
g
Packet Pg. 69
Attachment: G. Beautification Advisory Committee Annual Report Presentation (5939 :

The Beautification Advisory Committee has successfully worked with the Public Works office staff to communicate via social media about workday events so that all Pacificans can join the volunteer crews. The social media connections are Connect With Pacifica, City of Pacifica’s Facebook page, Beautification Advisory Committee webpage, and NextDoor.

The Beautification Advisory Committee webpage contains information and application for Pacifica Beautification Awards for recognizing homeowners and businesses, information and application for Public Art or Mural designs, and volunteer liability forms for working on the BAC projects.

Communication for Volunteer Opportunities
with the Beautification Advisory Committee
Projects and Programs
g
Packet Pg. 70
Attachment: G. Beautification Advisory Committee Annual Report Presentation (5939 :

Sponsoring businesses, community organizations, and
individuals will:
► Work with the BAC and the Public Works Department to
design, prepare, plant and install irrigation in accordance with the KPB plan
► Cover the cost of landscape and irrigation materials
► Agree to maintain the site for two years
BAC will:
► Assist with design of the site and site development
► Assist with training of volunteers
► Assist in purchasing materials
► Install sponsorship signage
Sponsorship Program:
g
Packet Pg. 71
Attachment: G. Beautification Advisory Committee Annual Report Presentation (5939 :

Grace McCarthy Vista Point/Outlook
Sponsor: Rotary Club of Pacifica
g
Packet Pg. 72
Attachment: G. Beautification Advisory Committee Annual Report Presentation (5939 :

Community Center Planter Boxes
Sponsors: Pacifica Garden Club & Pacifica Resource Center g
Packet Pg. 73
Attachment: G. Beautification Advisory Committee Annual Report Presentation (5939 :

Wanted!
Community Center Planter Sponsors
g
Packet Pg. 74
Attachment: G. Beautification Advisory Committee Annual Report Presentation (5939 :

Crespi Bioswales – North Side
Sponsors: Cabrillo Elementary School & BAC
g
Packet Pg. 75
Attachment: G. Beautification Advisory Committee Annual Report Presentation (5939 :

Wanted!
Bioswale Sponsors for South Side of Crespi
g
Packet Pg. 76
Attachment: G. Beautification Advisory Committee Annual Report Presentation (5939 :

Linda Mar Boulevard Median at Hwy 1
Sponsor: North Coast County Water District
g
Packet Pg. 77
Attachment: G. Beautification Advisory Committee Annual Report Presentation (5939 :

Palmetto Streetscape Project
Sponsors: Local businesses, community organizations,
and individuals
g
Packet Pg. 78
Attachment: G. Beautification Advisory Committee Annual Report Presentation (5939 :

Pacifica Beautification Awards
The City’s Beautification Advisory Committee is looking to recognize homeowners and businesses who show pride in their properties.

The Pacifica Beautification Award for 2025 is ongoing throughout the year.

Pacificans can nominate a neighbor or their own property or business.

Information and application are available on the BAC webpage. g
Packet Pg. 79
Attachment: G. Beautification Advisory Committee Annual Report Presentation (5939 :

Beautification Advisory Committee Event
with Sanchez Art Center @ FogFest 2024
g
Packet Pg. 80
Attachment: G. Beautification Advisory Committee Annual Report Presentation (5939 :

Public Art /Mural Sub Committee
Teresa Sulcer Cindy Abbott
Linda Jonas Melinda Moses
g
Packet Pg. 81
Attachment: G. Beautification Advisory Committee Annual Report Presentation (5939 :

Asphalt Art Pilot Project – Summer 2025
Artist: Andrew Leone
The location for this pilot project was selected due
to the connections between the senior housing,
public library, and shopping center.

This pilot asphalt art project has been funded by the
Sanchez Art Center. The goal of the Public
Art/Mural Sub Committee is that one or more
asphalt art projects can be created yearly with
community involvement and obtaining funding.
g
Packet Pg. 82
Attachment: G. Beautification Advisory Committee Annual Report Presentation (5939 :

Projects Happening Now…
Palmetto Plaza Asphalt Art Pilot Project –
Terra Nova Near Oddstad
g
Packet Pg. 83
Attachment: G. Beautification Advisory Committee Annual Report Presentation (5939 :

Possible Projects…
Pacific Manor
Shopping Center
Rockaway Beach
Parking Lot
Crespi Bioswales
South Side
g
Packet Pg. 84
Attachment: G. Beautification Advisory Committee Annual Report Presentation (5939 :

Questions about any BAC projects,
please contact: Gail Bennett, Chair
[email protected]
g
Packet Pg. 85
Attachment: G. Beautification Advisory Committee Annual Report Presentation (5939 :

Special Thanks to:
►BAC members, sponsors, and volunteers
 Louis Sun, Gino Assereto, Michael Pham, Michelle
Trayer, John Mullins, and Public Works crews
 City Council Members: Sue Beckmeyer, Mayra
Espinosa, and Greg Wright
g
Packet Pg. 86
Attachment: G. Beautification Advisory Committee Annual Report Presentation (5939 :

Open Space and
Parkland Advisory
Committee
2024 Annual Report to the Pacifica City Council
May 27, 2025
h
Packet Pg. 87
Attachment: H. Open Space & Parkland Advisory Committee Annual Report Presentation Open Space and Parkland Advisory
Committee 2024
Name Term Expiration
•Ellen Natesan, Chair
•Remi Tan, Vice Chair
•JoAnne Arnos
•Arielle Crews
•Michael Kahn
•Ian McDermod
•Arlene Patton
•Aaron Reif
•Jaime Wong
2027
2027
2025
2028
2026
2025
2026
2025
2026
h
Packet Pg. 88
Attachment: H. Open Space & Parkland Advisory Committee Annual Report Presentation Pacifica
currently has  6.5 acres of
city parks
and play
fields, and
 2,927 acres
of regional
parks and
beaches
h
Packet Pg. 89
Attachment: H. Open Space & Parkland Advisory Committee Annual Report Presentation Open Space Provides…
 Natural beauty
 Recreation and exercise
 Community gathering and social activities
 Stress reduction and mental health benefits
 Opportunities for scientific exploration
 Connection to the land
 A sense of place
 Clean air and water
 Tourism and economic growth
h
Packet Pg. 90
Attachment: H. Open Space & Parkland Advisory Committee Annual Report Presentation Open Space Task Force Report
(Second Edition, 2000)
 Original 1988 Edition Analyzed 51 properties
within Pacifica and its Sphere of Influence
 Led to preservation of open spaces such as
Mori Point, Pedro Point Headlands, Milagra and
others
 Led to new trail developments
 Led to establishment of Pacifica Land Trust
 Remains the basic reference for the committee
 Finds that the City should investigate methods
of funding open space acquisition, including
bonds
h
Packet Pg. 91
Attachment: H. Open Space & Parkland Advisory Committee Annual Report Presentation OSPAC Purpose
(Resolution 21-2024)
The Open Space and Parkland Advisory Committee
(OSPAC) may (among other things):
 Advise City Council on issues related to open space and parklands owned by Pacifica and lands managed by
GGNRA or San Mateo County Parks within Pacifica
 Advise applicants on properties listed in the Open
Space Task Force Report if applicants voluntarily agree  Assist with securing funding for open space protection  Organize and perform trail improvement and
maintenance on Pacifica owned open space
h
Packet Pg. 92
Attachment: H. Open Space & Parkland Advisory Committee Annual Report Presentation Preservation Award
Winner 2025
The Preservation Award honors individuals or groups who have contributed to preserving or maintaining Pacifica’s open spaces, parklands or other areas adjacent to Pacifica.

For his contributions to protection of open space lands in Pacifica through service on the Open Space and Parkland Advisory Committee and City Council, through the founding of Friends of Pacifica and Pacificans for Sustainable Development, and years of environmental advocacy. h
Packet Pg. 93
Attachment: H. Open Space & Parkland Advisory Committee Annual Report Presentation Measure K Funding for
Ahni Trailhead Kiosk
In October 2024, the San Mateo County Board of Supervisors awarded $10,000 in Measure K Funds for County Parks to
construct and install a kiosk sign at the Ahni Trailhead at the Jean Fassler parking lot.
h
Packet Pg. 94
Attachment: H. Open Space & Parkland Advisory Committee Annual Report Presentation Ahni Trailhead and
Jean Fassler Parking Lot
h
Packet Pg. 95
Attachment: H. Open Space & Parkland Advisory Committee Annual Report Presentation Ahni Trail Workdays
 Educational presentations (Tick
Talk)
 Invasive species removal (pampas
grass!)
 Ongoing trail maintenance
h
Packet Pg. 96
Attachment: H. Open Space & Parkland Advisory Committee Annual Report Presentation Ahni Trail Workday Outreach
 Monthly email invitations
to volunteer email list
 Flyers distributed to
local businesses and
organizations
 Trail workday listed in
Connect With Pacifica
eNewsletter
h
Packet Pg. 97
Attachment: H. Open Space & Parkland Advisory Committee Annual Report Presentation Ahni Trail Workdays Progress
Trail before (2023)
Trail after by OSPAC and Volunteers
(2024)
h
Packet Pg. 98
Attachment: H. Open Space & Parkland Advisory Committee Annual Report Presentation PG&E Claim Settlement
• OSPAC members met with PG&E at the site of the
damage and PG&E agreed to pay for the damage
to Ahni Trail
• $8,300 was transferred from PG&E to Pacifica
General Fund
h
Packet Pg. 99
Attachment: H. Open Space & Parkland Advisory Committee Annual Report Presentation New Bench for Ahni Trail
h
Packet Pg. 100 Attachment: H. Open Space & Parkland Advisory Committee Annual Report Presentation New Bench for Ahni Trail
~$200 worth of supplies donated by
Hassett Linda Mar Ace Hardware
h
Packet Pg. 101 Attachment: H. Open Space & Parkland Advisory Committee Annual Report Presentation Ahni Trail Bench Installation
23 volunteers… 700 pounds of gravel moved up the hill!
h
Packet Pg. 102 Attachment: H. Open Space & Parkland Advisory Committee Annual Report Presentation h
Packet Pg. 103 Attachment: H. Open Space & Parkland Advisory Committee Annual Report Presentation Economic Development Committee
FY24-25 Annual Report
City Council Meeting
May 27th, 2025
i
Packet Pg. 104 Attachment: I. Economic Development Committee Annual Report Presentation (5939 : 2025 Annual Reports to Council from City Commissions 2024-2025
Economic
Development
Committee
Members
FY23-24 Appointed Members
■ Sean Thompson, Chair
■ Robert Foster, Vice Chair
■ Brendan Berman
■ Matthew Dougherty
■ L.J. Jones
■ Lawrence Niemeyer
■ Ed Ochi
■ Greta Sieglock
■ Paige Miller
*New Members
Council Liaisons
■ Mary Bier
■ Mayra Espinosa
Staff Liaisons
■ Tara Schiff
■ Alyssa Barranti
i
Packet Pg. 105 Attachment: I. Economic Development Committee Annual Report Presentation (5939 : 2025 Annual Reports to Council from City Commissions Economic
Development
Committee
Work Plan
Strategic Goals
2024-2025
■ Promote and market Pacifica to out-of-town
visitors to drive tourism revenue.
■ Provide assistance and support to local
businesses and the City of Pacifica.
■ Promote local businesses to the residents of
Pacifica to encourage residents to spend locally
and stop retail leakage.
i
Packet Pg. 106 Attachment: I. Economic Development Committee Annual Report Presentation (5939 : 2025 Annual Reports to Council from City Commissions FY 24-25 Key Accomplishments
• Delivered 3rd Annual "Blues & Brews" Event (June 21st) • Identified themes worthy of further investigation to
support local businesses and increase tourism
i
Packet Pg. 107 Attachment: I. Economic Development Committee Annual Report Presentation (5939 : 2025 Annual Reports to Council from City Commissions 3rd Annual Blues and Brews
June 21st 2025
i
Packet Pg. 108 Attachment: I. Economic Development Committee Annual Report Presentation (5939 : 2025 Annual Reports to Council from City Commissions Blues & Brews Concert Series
• Purpose: A strategic initiative to promote local businesses to residents and out-of-town visitors with an effort to provide benefit to local businesses & the City of Pacifica. • Service Driven: The proceeds of the event support local non-profits that build the community. • Increasing Success: Success of past events has created community interest. Increasing foot traffic into local businesses by placing components of the event directly in geographically centralized local businesses on Palmetto. • New Direction: EDC has built a partnership with the Seaside Merchant’s Association to transition to a ticketed event in 2025 that will encourage attendees to visit local merchants. • What’s not changing: A highly, engaging community event bringing tourists and locals alike to Pacifica’s business district; and an event chartered to support and drive local businesses. • Building Momentum: We expect the event to continue to build momentum and estimate it will eventually bring roughly 600 to 1,000 people to the Palmetto district
The EDC’s Marquee Event for 3 Years in a Row!
i
Packet Pg. 109 Attachment: I. Economic Development Committee Annual Report Presentation (5939 : 2025 Annual Reports to Council from City Commissions Pacifica Signage Theme: Part 1
Theme 1A: Consistency of ‘Visuals for Events’ could more effectively drive tourism and support local business Concept: Template for Events

1. Created a neighborhood business integration flyer template for local event planners to make it easy for them to promote their event and local businesses

2. Created a 1-page quick reference document that can be attached to an event’s license that gives event planners ideas on how to integrate their event within the local business community and the benefits of doing so to encourage cross-collaboration
i
Packet Pg. 110 Attachment: I. Economic Development Committee Annual Report Presentation (5939 : 2025 Annual Reports to Council from City Commissions Theme 1B: Signage could be effective to drive tourists and locals alike to support local business in Pacifica’s business district Concept: Wayfinding & Infrastructure Signage

1. Maps - Created a trail map and Sharp Park map to advertise local business districts and provide a place to direct people to nearby businesses with space for a QR code to VisitPacifica

2. Directional Signage - Identified locations in different neighborhoods to place signs directing visitors and locals to nearby shopping, food, and hotel/RV locations.

Pacifica Signage Theme: Part 2
Two districts (Manor &
Sharp Park) selected for
sign improvement pilot
See Appendix C See Appendix D
i
Packet Pg. 111 Attachment: I. Economic Development Committee Annual Report Presentation (5939 : 2025 Annual Reports to Council from City Commissions Shop Pacifica Program Theme
Theme 2: Shop Pacifica Program could be broadened to incremental programs across residents and visitors.

Concept: Add targeted incremental programs focused on tourists and locals to drive and support local business.

Created a report with 12 possible new initiatives and ideas for the City of Pacifica staff to evaluate. (Details in Appendix A)
Workation Program
i
Packet Pg. 112 Attachment: I. Economic Development Committee Annual Report Presentation (5939 : 2025 Annual Reports to Council from City Commissions Digital Strategy Theme
Theme 3: Visit Pacifica can be augmented to funnel visitors to Pacifica to support local businesses Concept:

1. Plan to use QR codes on the maps started in the Wayfinding & Infrastructure to draw tourists and locals to the VisitPacifica.com website

2. Created and submitted a report to City staff with a variety of technology vendors to facilitate local event aggregation and distribution, self-guided tours, local business directories with ability of visitors to filter by various criteria, etc. (See appendix B)
i
Packet Pg. 113 Attachment: I. Economic Development Committee Annual Report Presentation (5939 : 2025 Annual Reports to Council from City Commissions Looking Ahead

1. EDC will continue to expand Blues and Brews.

2. EDC has completed its research on the signage project and, based on direction, will await City Council’s recommendation on next steps.

3. EDC will continue to work to create actions supporting ‘Shop Local’, ‘Attracting New Business’ and ‘Digital Strategy’ themes. i
Packet Pg. 114 Attachment: I. Economic Development Committee Annual Report Presentation (5939 : 2025 Annual Reports to Council from City Commissions Audience Initiative Snapshot Est. Cost Staff Effort
Pacifica Passport Collect stamps, earn city-branded
rewards $600–800 / yr Med – setup, quarterly prize admin Residents Neighborhood Business Spotlight Monthly video & photo feature $2.4 k / yr Med – interview, edit, publish Resident Appreciation Events Small meet-ups at local venues $50 / event Med – plan & host VisitPacifica Promotion Portal Self-serve web page for promos $500 setup Low – light upkeep Visitors “Explore Pacifica” Digital Tours Themed interactive maps $500 setup Med – quarterly refresh Social-Media Takeovers Businesses run city accounts for a day Minimal Low – coordinate slots
Hidden Gems Campaign Weekly post on unique spots Staff time Med – content creation Staycation Packages Bundled local activities & dining $300 / yr Med – curate & market Both Arts & Culture Showcase Monthly streamed talent spotlight $200 / yr Med – schedule & stream Instagram-Friendly Map Photogenic locations map $400 setup Med – periodic updates Eco-Friendly Shopping Guide Webpage of sustainable
businesses $200 / yr Low – quarterly review
QR-Code Biz Directory Signs link to digital directory $500 initial Low – maintain links Appendix A
i
Packet Pg. 115 Attachment: I. Economic Development Committee Annual Report Presentation (5939 : 2025 Annual Reports to Council from City Commissions Appendix B
i
Packet Pg. 116 Attachment: I. Economic Development Committee Annual Report Presentation (5939 : 2025 Annual Reports to Council from City Commissions Appendix C
i
Packet Pg. 117 Attachment: I. Economic Development Committee Annual Report Presentation (5939 : 2025 Annual Reports to Council from City Commissions Appendix D
i
Packet Pg. 118 Attachment: I. Economic Development Committee Annual Report Presentation (5939 : 2025 Annual Reports to Council from City Commissions Thank You
Economic Development
Committee
i
Packet Pg. 119 Attachment: I. Economic Development Committee Annual Report Presentation (5939 : 2025 Annual Reports to Council from City Commissions Library Advisory Committee
City of Pacifica 1
Annual Report to
City Council
May 27, 2025
j
Packet Pg. 120 Attachment: J. Library Advisory Committee Annual Report Presentation (5939 : 2025 Committee Membership
Voting Members
City of Pacifica 2
Voting Members Term Expires
Tina Wehrmeister, Chair October 2027
Kathy Long, Vice Chair October 2025
Cindy Abbott October 2027
Erin Deis October 2027
Anne Hitz October 2025
Jennifer Hlavin October 2025
Kathleen Renfroe Johnson October 2025
Dave Sikula October 2027
Maya Sinapuelas October 2025
j
Packet Pg. 121 Attachment: J. Library Advisory Committee Annual Report Presentation (5939 : 2025 Committee Membership
City of Pacifica 3
Ex-Officio Members
Melissa Ng, Pacifica Families Club
Julia Hall, Pacifica School District
On Rotation, Pacifica Friends of the Library
Vacant, Jefferson Union High School District
Vacant, Seniors In Action
Pacifica Libraries Manager
Julie Smith
Council Liaison
Mayor Sue Beckmeyer
Staff Liaison
Sarah Coffey, City Clerk
j
Packet Pg. 122 Attachment: J. Library Advisory Committee Annual Report Presentation (5939 : 2025 Purpose and Objectives of the
Library Advisory Committee

1. Increase project transparency by holding
meetings open to the community and in
compliance with Brown Act requirements.

City of Pacifica 4

2. Assist City staff by providing feedback on
various elements of the project such as
project priorities, direction, and selection of
professional consultants as needed.

3. Facilitate communication b/w City &
community in various ways incl. engaging in
public outreach to solicit feedback & opinions
on the Library Project.
j
Packet Pg. 123 Attachment: J. Library Advisory Committee Annual Report Presentation (5939 : 2025 Year in Review
Monthly Meetings
 Open to the community and in compliance with
the Brown Act
 Subcommittees
 Collateral
 Social Media
 Community Outreach
City of Pacifica 5
j
Packet Pg. 124 Attachment: J. Library Advisory Committee Annual Report Presentation (5939 : 2025 Year in Review
Feedback & Strategic Input
 Outreach and Messaging Strategic Plan
 Website Updates pacificalibraryproject.com
 Project FAQ Update
 Postcard Update
 Photograph Collection Input
City of Pacifica 6
j
Packet Pg. 125 Attachment: J. Library Advisory Committee Annual Report Presentation (5939 : 2025 Year in Review
Community Engagement
City of Pacifica 7
 Show Your Love for Libraries Sticker &
Bookmark Design Contest
 Contest ran from early March to April 29, 2025
 44 Bookmark Entries
 37 Sticker Entries
 Winning Entries Selected at May 14
LAC Meeting – 2 Stickers and 2 Bookmarks
j
Packet Pg. 126 Attachment: J. Library Advisory Committee Annual Report Presentation (5939 : 2025 Year in Review
Community Engagement
City of Pacifica 8
 Love for Libraries Sticker & Bookmark Design
Contest – The WINNERS are:
 Emmaline (Age 8) - Bookmark
 Aryanna (Age 12) – Bookmark
 Claire (Age 7) – Sticker
 Anonymous Adult - Sticker
j
Packet Pg. 127 Attachment: J. Library Advisory Committee Annual Report Presentation (5939 : 2025 Year in Review
Community Engagement
City of Pacifica 9
 Virtual Book Club Social Media Campaign
 Sanchez Outpost Ribbon Cutting
j
Packet Pg. 128 Attachment: J. Library Advisory Committee Annual Report Presentation (5939 : 2025 Year in Review
Community Engagement
City of Pacifica 10
 Egg Hunts @ Fairmont and Frontierland Parks
 Pelican Fest (Earth Day April 26, 2025)
 Youth Summit
j
Packet Pg. 129 Attachment: J. Library Advisory Committee Annual Report Presentation (5939 : 2025 Looking Ahead
 Coast Pride
 Farmers' Markets
 Blues & Brews
 4th of July Celebration
 Fog Fest
City of Pacifica 11
Watch for
Opportunity to Tour
Sharp Park Library
in July!!!
j
Packet Pg. 130 Attachment: J. Library Advisory Committee Annual Report Presentation (5939 : 2025 Library Advisory Committee
City of Pacifica 11
Questions?
j
Packet Pg. 131 Attachment: J. Library Advisory Committee Annual Report Presentation (5939 : 2025 1 | Page
Report on Measure Y Revenue Collection and Expenditures May 27, 2025
Prepared for:

The Pacifica City Council and the Public-at-Large
Prepared by:

The Measure Y Citizens’ Oversight Committee
Committee Members Term Expires
Marjory Davis May 2027
David Griesbach May 2025
Nicholas Humann May 2025
Joe Hurley May 2027
Staff Liaisons:

Yulia Carter, Assistant City Manager
Marisol Gómez, Finance and Administrative Service Director Lucy Xie, Deputy Finance Director

1. Overview of Measure Y
Measure Y, a voter-approved ½ cent transactions and use tax, serves as a vital funding mechanism for the City of Pacifica. It enables theCity to deliver essential services and fund critical infrastructure improvements, and community programs.

To ensure transparency and accountability in the use of Measure Y funds, the City Council established a Citizens’ Oversight Committee. This advisory body is responsible for reviewing the revenue and expenditures related to Measure Y and confirming that funds are spent in accordance with the voter-approved measure. The Committee meets at least once annually to review financial reports prepared by City staff and provides input to the City Council and the public through this report and other means. The Committee plays a critical role in promoting public trust by helping to ensure that Measure Y revenue is used effectively to benefit the Pacifica community. k
Packet Pg. 132 Attachment: K. Measure Y Citizens' Oversight Committee Annual Report (5939 : 2025 Annual Reports to Council from City Commissions & 2 | Page
This is the first report provided by the Committee, and it spans the first three fiscal years of the measure. This report provides a detailed analysis of how Measure Y revenues were originally budgeted, have been collected, and strategically allocated to address pressing community needs, enhance public safety, maintain critical infrastructure, and support long-term economic stability.

The Finance Department analyzes the projected budget against actuals and economic trends throughout the year, and at times will bring forward adjustments at Mid-Year in order to incorporate these updates. The chart above provides an overview of Measure Y budget versus actuals. FY 2024- 25 actuals are represented as forecasted and will be updated once we close the fiscal year.

The Measure went into effect on April 1, 2023, during the final quarter of fiscal year FY 2022-23, and thus represents a quarter’s worth of tax revenue. The following Section 2 Revenue Collection summarizes revenue collection by fiscal year and Section 3 Expenditures provides an additional level detail of expenditures for FY 2022-23, as presented at the August 29, 2024 Citizens’ Oversight Committee meeting, FY 2023-24, and year-to-date (YTD) projected actuals for FY 2024-25.

2. Revenue Collection by Fiscal Year
Measure Y revenue supplements the City’s General Fund, which heavily relies on sales tax— Pacifica’s second-largest revenue source after Property taxes. The transactions and use tax is collected alongside regular sales tax and is subject to the same economic fluctuations.

FY 2022-23:

Projected: $650,000
Actual: $558,000 ($92K below projection)
The shortfall was attributed to broader economic slowdowns, particularly in the Building & Construction sector, due to rising interest rates and material costs.

FY 2023-24:
0 500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
FY 2022-23 FY 2023-24 FY 2024-25
Measure Y - Budget vs Actuals
Budget Actuals
k
Packet Pg. 133 Attachment: K. Measure Y Citizens' Oversight Committee Annual Report (5939 : 2025 Annual Reports to Council from City Commissions & 3 | Page
Projected: $2.5 million
Actual: $2,566,255 ($66K above amended budget)
Revenues slightly outperformed the projection by 2.6% after the final audit.

FY 2024-25:

Projected: $2,512,000
Amended: $2,456,000 (at Mid-Year Budget Review)
This conservative estimate accounts for ongoing economic uncertainty but remains aligned with the FY 2023-24 budget level. The downward revision aligns with a $144,710 reduction in overall sales tax revenue, adjusted during the Mid-Year Budget Review. The Measure Y budget was reduced by $56,000 accordingly, consistent with this update.

3. Expenditures by Fiscal Year
FY 2022-23
The entirety of the budgeted revenue went to Pavement Resurfacing project: $650,000 was transferred from General Fund to Street Construction Fund (CIP #0318). This investment addressed Pacifica’s deteriorating roads required immediate attention, as they rank among the lowest in California in terms of Pavement Condition Index (PCI) to prevent further degradation and reduce longterm maintenance costs. Improving road conditions also enhances safety for both residents and visitors, while preserving infrastructure before more costly repairs are required.

FY 2023-24
Here are the highlights of the service enhancements made possible from Measure Y funding:

Community Wellness & Crisis Response:
• $30,000 to enhance the City’s role in post-pandemic activities and events to ensure a positive community experience.
• $4,600 to add a Teen Space at the Community Center where Teens can safely meet and have an increased sense of ownership of the community center property.

Public Safety:
• $190,000 for the Police Department to replace obsolete body-worn and in-car cameras with Axon in order to fully integrate with the records management system. • $399,378 for Fire Department Structural Firefighting Safety Gear and portable radios.

Economic Opportunities & Resources:
k
Packet Pg. 134 Attachment: K. Measure Y Citizens' Oversight Committee Annual Report (5939 : 2025 Annual Reports to Council from City Commissions & 4 | Page
• $60,000 for the implementation of the Economic Opportunities Study to review a site for the Surplus Lands Act.

Infrastructure & Staffing:
• $197,008 for an in-house Project Manager supporting projects in the General Capital Fund in order to increase effective project management oversight and decrease costs of outside consulting and projects overruns.
• $122,000 for an additional Maintenance Worker I in Public Works to help Field Services address their work backlog, increased calls, and emergency storm events. • $35,000 for Citywide summer internship program as an effective way to augment staff’s work and create a path forward for potentially recruiting new employees in the future. • $500,000 transfer to Vehicle Replacement Fund towards the purchase of new vehicles citywide, based on the vehicle replacement schedule, which includes police cars and heavy equipment in public works.
• $688,000 transfer in General Capital Improvement Fund to complete the Civic Center Project (CIP #0352).

FY 2024-25
Here are the highlights of the service enhancements made possible from Measure Y funding:

Public Safety:
• $45,000 for ten (10) Automated License Plate Readers (ALPR) incorporated throughout the city, to provide real time information to police officers on patrol by providing onscreen alerts for license plates which might be associated with criminal activity, such as retail theft, stolen vehicles and even help locate missing persons or persons experiencing a mental health crisis.
• $90,000 to replace obsolete 16-year-old Smith & Wesson handguns and patrol rifles, in order for the Police Department to be safely equipped and remain in compliance with best practices.
• $34,173 to support an Employee Wellness Program for Police Department which includes suicide prevention, certified peer support program, mindfulness and resiliency training.

Strategic Staffing Investments:
• $510,087 in Finance and Administrative Services staffing investments were created in order to support the ERP Implementation and upcoming critical needs such as labor negotiations and a compensation study, as well as increased support needed from the departments due to demands on technology, as also shifting oversight from the Assistant City Manager to a newly created position - Finance and Administrative Services Director, the Senior Accountant, Senior HR Analyst, and converting part-time IT analyst to full-time. k
Packet Pg. 135 Attachment: K. Measure Y Citizens' Oversight Committee Annual Report (5939 : 2025 Annual Reports to Council from City Commissions & 5 | Page
• $301,324 in Community Development requested to increase Planning Department staff capacity in light of the numerous, major work plan items assigned to the Planning Department over the next several years for a new Deputy Community Development Director, interim staffing as the new staff are onboarded, and a dedicated part-time program manager and Consultant Support for Community Engagement for the Climate Action & Adaptation Plan (CAAP) update in order to bring it to completion.
• $133,252 for a limited-term (3-year) Senior Building Maintenance Specialist position to help facilitate and coordinate maintenance, repair and upgrades to our aging facilities which was necessary due to the increasing number of repairs needed to keep our facilities operating safely and the increasing workload of existing personnel. • $25,000 for a Citywide Professional Development Training Program tailored specifically for new and aspiring managers and supervisors within the City to enhance their skills, boost confidence, and improve overall capabilities.

Infrastructure & Ordinance Impacts:
• $60,000 for consultant services on map updates and community outreach to assist the Planning Department in completing the Local Coastal Land Use Plan (LCLUP) Certification. • $35,000 for legal fees and consulting services for outreach surrounding the Short-Term Rental Ordinance update.
• $50,000 for legal costs to update various City land use planning ordinances to implement changes the California Legislature has enacted that affect the City’s local control over land use planning issues, and in bring the City into compliance with state law and maximum local control over land use decision making.
• $50,000 in contractual services to conduct a storm drain review to study the amount of flow coming from the street and drainage basins near 600 Brighton Road in order to create a design in order to address the flooding going onto the private properties. • $70,000 for Weed Abatement augmentation services to timely respond to an increase in service requests from the public in the Public Works Department. • $50,000 to continue efforts to engage the public and provide outreach and messaging in order to broaden community awareness related to the Pacifica Libraries Modernization Project (CIP #0229).

4. Summary
Measure Y serves as an important funding mechanism that enables the City of Pacifica to sustain essential services, invest in critical infrastructure, and respond to evolving community needs and priorities. In the absence of this revenue source, the City would face significant shortfalls that could affect public safety, street maintenance, and quality-of-life community programs.

Since its implementation, Measure Y has strategically supported a broad range of City needs, including mental health crisis response, law enforcement equipment, street repairs, staffing, and capital improvement projects. These allocations reflect the City’s ongoing commitment to meeting community expectations while demonstrating its direct impact on the quality of daily life in Pacifica. k
Packet Pg. 136 Attachment: K. Measure Y Citizens' Oversight Committee Annual Report (5939 : 2025 Annual Reports to Council from City Commissions & 6 | Page
As Pacifica continues to manage financial pressures and external economic challenges in the upcoming years, Measure Y remains a key component of the City’s financial strategy. Ongoing responsible management, public accountability, and transparent reporting will be critical to sustaining its long-term benefit to the community.

The City remains committed to allocating Measure Y revenues in alignment with the priorities presented to voters, including public safety, infrastructure, and community well-being. Residents are already seeing tangible improvements, from safer streets to expanded crisis response, thanks to Measure Y-funded initiatives.

The Measure Y transactions and use tax measure is scheduled to sunset in 2031, after 9 years, and as outlined in this report, Measure Y significantly enhances the City’s fiscal capacity. However, continued financial planning and revenue diversification will be necessary to address future challenges, needs, and the long-term sustainability of City services—particularly in light of the temporary nature of this important but time-limited revenue source. k
Packet Pg. 137 Attachment: K. Measure Y Citizens' Oversight Committee Annual Report (5939 : 2025 Annual Reports to Council from City Commissions & Measure Y Citizens’
Oversight Committee
Council Presentation
May 27, 2025
l
Packet Pg. 138 Attachment: L. Measure Y Citizens' Oversight Committee Agenda

1. Measure Y Overview and Committee Responsibilities

2. Transactions & Use Tax Generated

3. How It Works

4. What It Enabled
l
Packet Pg. 139 Attachment: L. Measure Y Citizens' Oversight Committee Measure Y Citizens’ Oversight Committee Members
Current Committee
Members
Term Expires
David Griesbach May 2025
Nicholas Humann May 2025
Joe Hurley May 2027
Marjory Davis May 2027
l
Packet Pg. 140 Attachment: L. Measure Y Citizens' Oversight Committee Measure Y Overview

0.5¢ Sales Tax
Food,
Prescriptions
Exempted
For Vital City*
Services**
* The State cannot obtain these funds
** E.g. Fire/police/emergency medical; pollution/trash removal from local beaches; attracting/retaining local jobs/businesses; maintaining storm drains to prevent flooding; other needs l
Packet Pg. 141 Attachment: L. Measure Y Citizens' Oversight Committee Citizens’ Oversight Committee Responsibilities
● Review Annual Audit of Measure Y Revenues and Expenditures (from Auditor) ● Review Annual Committee Report on Audit Accuracy (from City) ● Provide Public with Information/Education About Measure Y Use ● Facilitate Public Education About Needs Funded by Measure Y ● Shall Not Determine the Use of Revenue Raised by Measure Y l
Packet Pg. 142 Attachment: L. Measure Y Citizens' Oversight Committee Transactions & Use Tax Generated
* $92K below budgeted/projected
** $66K above budgeted/projected
*** $56K adjusted down based on midyear actuals
Measure Y
Approved
Nov 2022
Measure Y Goes
Into Effect
April 2023
$558K
Actual*
Apr - Jun 2023
$2.56M
Actual**
FY 2024
(Jul ‘23 - June ‘24)
$2.51M
Forecast***
FY 2025
(Jul ‘24 - June ‘25)
l
Packet Pg. 143 Attachment: L. Measure Y Citizens' Oversight Committee Without Measure Y Funds…
$2.1M in budget cuts, potentially to…
Critical Road Repair
Projects
Aging Emergency
Services Equipment
l
Packet Pg. 144 Attachment: L. Measure Y Citizens' Oversight Committee With Measure Y Funds…
Project Manager Teen Space
to Reduce
Project Costs
Deficit is covered… And some additional critical projects are funded l
Packet Pg. 145 Attachment: L. Measure Y Citizens' Oversight Committee What Was Enabled by Measure Y?
l
Packet Pg. 146 Attachment: L. Measure Y Citizens' Oversight Committee Reina Del Mar Ave
- Before
FY ‘22-’23
l
Packet Pg. 147 Attachment: L. Measure Y Citizens' Oversight Committee Reina Del Mar Ave
- After
FY ‘22-’23
l
Packet Pg. 148 Attachment: L. Measure Y Citizens' Oversight Committee Grand Ave
- Before
FY ‘22-’23
l
Packet Pg. 149 Attachment: L. Measure Y Citizens' Oversight Committee Grand Ave
- After
FY ‘22-’23
l
Packet Pg. 150 Attachment: L. Measure Y Citizens' Oversight Committee Rockaway Beach Ave
- Before
FY ‘22-’23
l
Packet Pg. 151 Attachment: L. Measure Y Citizens' Oversight Committee Rockaway Beach Ave
- After
FY ‘22-’23
l
Packet Pg. 152 Attachment: L. Measure Y Citizens' Oversight Committee Vital Safety Gear for Our Firefighters
FY ‘23-’24
l
Packet Pg. 153 Attachment: L. Measure Y Citizens' Oversight Committee A Safe Space for Teens and Citizens…
FY ‘23-’24
…and a Project Manager to
Reduce Consultancy Costs
l
Packet Pg. 154 Attachment: L. Measure Y Citizens' Oversight Committee FY ‘24
-’25
600 Brighton Road Storm Drain
Completion of the Local
Coastal Land Use Plan (LCLUP)
and Storm Drain Review
l
Packet Pg. 155 Attachment: L. Measure Y Citizens' Oversight Committee Summary
● $5.62 million collected/projected to date via a 0.5¢ Transactions and Use Tax ● 5% of General Fund budgeted revenues
● Has Funded Vital Services That May Not Have Been Funded Otherwise ○ Fire, Police, Roads, City Cost Reductions
● Will Expire in 2031 (After 9 Years)
● Oversight Committee Will Continue to Monitor Usage and Inform the Public https://www.cityofpacifica.org/government/commissions-committees/measure-y-citizens-oversight-committee l
Packet Pg. 156 Attachment: L. Measure Y Citizens' Oversight Committee Thank You for Attending
l
Packet Pg. 157 Attachment: L. Measure Y Citizens' Oversight Committee

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
5/27/2025
1 SUBJECT:

Approval of Minutes
RECOMMENDED ACTION:

Move to approve the minutes for the April 28, 2025 City Council Regular Meeting.

STAFF CONTACT:

Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND/DISCUSSION:

Move to approve the minutes for the April 28, 2025 City Council Regular Meeting (Attachment A).

FISCAL IMPACT:

Within budgeted operational expenses.

ORIGINATED BY:

City Clerk
ATTACHMENT LIST:

Attachment A: Minutes of 4-28-2025 Regular City Council Meeting (PDF) 1 Packet Pg. 158

CITY OF PACIFICA

CITY COUNCIL MINUTES
Council Chambers
2212 Beach Blvd
Pacifica, CA 94044
Mayor Sue Beckmeyer
Mayor pro Tem Christine Boles
Councilmember Mary Bier
Councilmember Mayra Espinosa
Councilmember Greg Wright
City Council Regular Meeting 1 April 28, 2025
April 28, 2025 (MONDAY)
www.cityofpacifica.org
Mayor Sue Beckmeyer called the meeting to order on April 28, 2025 at 7:05 PM 7:00 PM OPEN SESSION
Call to Order
Mayor Beckmeyer called the meeting to order at 7:05 p.m.

Attendee Name Title Status Arrived
Sue Beckmeyer Mayor Present
Christine Boles Mayor pro Tem Present
Mary Bier Councilmember Present
Mayra Espinosa Councilmember Present
Greg Wright Councilmember Present
Dep. City Clerk La took a verbal roll call.

Staff Present: Kevin Woodhouse, City Manager; Denise Bazzano, Asst. City Attorney; Yulia Carter, Asst. City Manager; Scott Leslie, PB&R Director; Louis Sun, PW Interim Director; Maria Sarasua, Police Chief; Marisol Gómez, Finance & Administrative Services Director; Brianne Harkousha, Community Development Dep. Director; Roland Yip, PW Dep. Director (Field Services/Engineering); Tara Schiff, Economic Development Manager; Bill Glasgo, Police Captain; Bryan Bautista, Asst. Civil Engineer; Emily La, Dep. City Clerk; Katelyn Snodgrass, Assoc. Planner.

Reading of Land Acknowledgment
Mayor Beckmeyer read the Land Acknowledgment.

Salute to the Flag led by Councilmember Espinosa

SPECIAL PRESENTATIONS
A. Proclamation: Sergeant Duane Wachtelborn
Mayor pro Tem Boles read the proclamation in honor of retiring Sergeant Duane Wachtelborn.

Police Chief Sarasua stated it was her privilege and honor to celebrate his retirement. She

1.a
Packet Pg. 159 Attachment: Attachment A: Minutes of 4-28-2025 Regular City Council Meeting (5946 : Approval of Minutes) City Council Regular Meeting 2 April 28, 2025
highlighted his accomplishments and thanked him for his 29 years of exemplary service.

Councilmember Wright appreciated everything he did to keep Pacifica a safe, good community.

Councilmember Bier stated they did a lot of work together over the years, and she felt the energy he brought to coalition meetings, school meetings, etc., to create relationships.

Mayor pro Tem Boles thought our Police Department was a light for our community with the trust and relationships they have established together. She added that it is a lifetime of service and she thanked him and his family for that.

Councilmember Espinosa congratulated him and hoped he enjoys his retirement.

Mayor Beckmeyer thanked him for all his years of service. She echoed Mayor pro Tem Boles comments about the commitment and service of his family all those years as well, and thanked him and his family. Mayor Beckmeyer thanked him for continuing to create and add to the family nature of our police force.

Sergeant Wachtelborn thanked them and emphasized community and family, which were the reasons he stayed in Pacifica. He has seen the new police offers do so much, and he is comfortable leaving the community in good hands.

There were no public comments.

B. Proclamation: Small Business Month - May 2025 / Small Business Week May 4 - 10, 2025
Councilmember Espinosa read the proclamation in honor of Small Business Month/Small Business Week, May 4-10, 2025.

Economic Development Manager Schiff reported that more than 50 years ago, the Small Business Administration (SBA) designated the month of May as Small Business of Month and the first week of May as Small Business Week. She stated that Pacifica shows support of all businesses during May as they are an integral part of our community that helps create economic vitality and encouraged all residents to support local businesses during this month and all year long. The City has so many legacy businesses here that were founded before the City was incorporated in 1957 and some have been operating for almost 100 years and they contribute to what makes Pacifica special. She invited Robby Bancroft from Breakers and other business owners to accept the proclamation.

Mr. Bancroft thanked them and spoke on behalf of all local businesses in Pacifica. He looked forward to working more with the SBDC, EDC, Chamber of Commerce, Seaside Merchants, hotels, shops, bars, restaurants, and everyone that makes Pacifica special. He invited everyone to eat, shop, stay, and play in the City of Pacifica. He again thanked Council and was excited to work with the city and the wonderful community.

Ms. Wiston stated she owned a small business and was grateful for Director Schiff helping out the small businesses. She asked about details regarding the Chamber of Commerce, the Visitor’s Center, the information center in Rockaway Beach, and the appropriate signage to direct residents and visitors to small businesses in town.

1.a
Packet Pg. 160 Attachment: Attachment A: Minutes of 4-28-2025 Regular City Council Meeting (5946 : Approval of Minutes) City Council Regular Meeting 3 April 28, 2025
Mayor Beckmeyer thanked her for her suggestions.

Mayor pro Tem Boles thanked them all, as some small businesses are visible and others are consulting in their homes. She felt Pacifica has a variety of businesses, and one of the huge jobs for tourism is to get people to come here and spend money. She states it has been a hard time recovering from COVID-19 and she asked that the community support small businesses.

Councilmember Bier felt small businesses were the most important thing in our community and that keeps us here and happy. She stated that there have been so many new things, like the Seaside Merchant Association, Second Saturdays, etc., and she hopes that we can really connect that Economic Development Committee to our small businesses for cohesiveness.

Councilmember Wright appreciates the small businesses and so many of them are supporting families and that is part of what builds community and makes Pacifica special.

Councilmember Espinosa stated she is part of the Economic Development Committee and she knows they are working to expand small businesses and help them. She stated that the Economic Development Committee is working on signage now and they will be directing traffic to find Rockaway Beach businesses.

Mayor Beckmeyer appreciated the effort of all small businesses in town, our legacy businesses and the new ones. She thanked everyone’s patronage in supporting our businesses.

There were no public comments.

C. Proclamation: Wildfire Preparedness Month - May 2025 Councilmember Wright read the proclamation in honor of Wildfire Preparedness Month.

NCFA Safety Inspector Claire Shum shared information about Genasys Protects (previously ZoneHaven), Wildfire Awareness Day on May 7, and resources listed on the North County Fire Authority website as well as Pacifica’s wildfire preparedness page. The State has released their responsibility area maps and expanded on moderate and high zones in Pacifica, which can be discussed at the Wildfire Awareness Day event.

Mayor pro Tem Boles thanked Inspector Shum for being here and providing all the education the NCFA does in our community to help us be prepared. She was pleased that there is a new map in the Housing Element that shows wildland urban interstate zones in Pacifica. She shared information about vegetation clearances, i.e. using non-combustible building materials, as well as the upcoming Emergency Preparedness and Safety Commission meeting on May 21.

Councilmember Wright thanked NCFA for what they have done, for being there and being willing to rush in and take care of us and being proactive in their approach.

Councilmember Bier thanked NCFA for coming out again.

Councilmember Espinosa shared concerns from a community member regarding fire insurance and the frightening situation for many people about wildfire preparedness.

Mayor Beckmeyer recommended sending those concerns to the California Department of Insurance because they are tracking the companies and areas with raised rates. She thanked

1.a
Packet Pg. 161 Attachment: Attachment A: Minutes of 4-28-2025 Regular City Council Meeting (5946 : Approval of Minutes) City Council Regular Meeting 4 April 28, 2025
NCFA for being here. She stated that there are large things that this Council has been working on in terms of fire and fuel reduction project with the county, but there are things that people can do individually and she hoped for a great turnout at their event on May 7.

There were no public comments.

D. Proclamation: Mental Health Month - May 2025
Councilmember Bier read the proclamation in honor of Mental Health Month.

StarVista Community Engagement Supervisor Walter Ng shared that their crisis center operates 24/7 for crisis intervention and what they do to help all San Mateo County residents, providing immediate support for suicide, etc., pre- and post-crisis intervention, including school districts, non-profit organizations, government agencies, and community-based organizations. He also explained that 988 is not only for emergencies but everything that precedes that, so calling 988 guides people to individuals who can talk about difficulties anytime. He thanked Pacifica for proclaiming May 2025 as Mental Health Month and shared why it is important in people’s lives.

Councilmember Bier loved the idea of connecting mental and physical health, and she is grateful for all the services that are offered to anyone looking for support. She is proud to be part of the Mayor’s Mental Health Initiative and they will be looking at trainings for electeds across the county so they can also concentrate on their mental health.

Mayor pro Tem Boles thanked him for being here and sharing the amazing work that his organization does. She stated it was shocking to hear the proclamation with 12% of residents in a year are seeking those services and thought there were likely more not actively seeking.

She mentioned that she sought help last year and thought it was important for those in leadership to show that it is something we all need.

Councilmember Wright thanked him for all that he does and thanked Councilmember Bier for her work. That is what makes us whole and who we are and having that support for those who need it is important.

Councilmember Espinosa emphasized mental health and wellness, as some community members may have a different perspective on mental health. She hoped the community can seek more health through the resources advertised.

Mayor Beckmeyer described the difficulties of gathering mental health resources in schools for students and families up to, throughout, and following the pandemic and it has been a refreshing and encouraging sign that our school budgets are allowing for this. She is happy to share the resources and opportunities for people in need.

There were no public comments.

CONSENT CALENDAR
City Manager Woodhouse explained that Item #5, the elevator modernization project at the Calera Creek Water Recycling Plant, is being moved off the agenda to be brought back at a future agenda because there are contract details that came up from a company at the last minute that need to be ironed out.

1.a
Packet Pg. 162 Attachment: Attachment A: Minutes of 4-28-2025 Regular City Council Meeting (5946 : Approval of Minutes) City Council Regular Meeting 5 April 28, 2025
There were no public comments.

CONSENT CALENDAR (EXCLUDING ITEM #5)
RESULT: ADOPTED [UNANIMOUS]
MOVER: Mary Bier, Councilmember
SECONDER: Christine Boles, Mayor pro Tem
AYES: Beckmeyer, Boles, Bier, Espinosa, Wright

1. Approval of Minutes
PROPOSED ACTION: Move to approve the minutes for the March 24, 2025 City Council Special and Regular Meeting.

2. Quarterly Financial Reports for the quarter ending March 31, 2025 PROPOSED ACTION: Review and accept the Quarterly Financial Report for the quarter ending March 31, 2025.

3. Quarterly Treasurer’s Reports for the quarter ending March 31, 2025 PROPOSED ACTION: Review and accept the Quarterly Treasurer’s Report for the quarter ending March 31, 2025.

4. Memorandum of Understanding (MOU) between the City of Pacifica and Jefferson Union High School District (JUHSD) for Joint Use of Facilities owned by JUHSD (Jean E. Brink Pool, Terra Nova Pool, and Terra Nova Tennis Courts)
PROPOSED ACTION: Adopt a Resolution approving the Memorandum of Understanding (MOU) between the City of Pacifica and the Jefferson Union High School District (JUHSD) for the joint use of facilities owned by JUHSD (Jean E. Brink Pool, Terra Nova Pool, and Terra Nova Tennis Courts) and authorize the City Manager to execute the MOU.

5. Resolution to Approve Calera Creek Water Recycling Plant Admin Building Elevator Modernization Project P0039
PROPOSED ACTION: Adopt a Resolution: (A) Approving the Construction Contract with KONE, INC. in an amount of $203,200 (B) Authorizing a budget authority in the amount of $219,000, which includes contingencies in an amount of $15,800, not to exceed seven percent (7%) of the Construction Contract amount (C) Authorizing staff to Execute Future Change Orders not to exceed the contingency amount; and (D) Authorizing the City Manager and Designated Personnel to Sign Contract Documents related to the CCWRP Admin Building Elevator Modernization Project P0039.

6. Resolution Authorizing Amendment No. 1 to the Consultant Services Agreement with Kermani Consulting Group, for Disaster Cost Recovery and Grant Management services related to the Winter 2023 Storms
PROPOSED ACTION: Adopt a resolution entitled “A Resolution Authorizing Amendment No. 1 to the Consultant Services Agreement between Kermani Consulting Group, for Disaster Cost Recovery and Grant Management services related to the Winter 2023 Storms in an amount of $50,000, increasing the budget authority to $95,000, and authorize the City Manager to execute all documents related to the amendment”

PUBLIC COMMENTS ON ITEMS NOT ON THE POSTED AGENDA

1.a
Packet Pg. 163 Attachment: Attachment A: Minutes of 4-28-2025 Regular City Council Meeting (5946 : Approval of Minutes) City Council Regular Meeting 6 April 28, 2025
Steve Johnson, Pacifica, stated he is president of the Pacifica Historical Society and explained the difficulties of their visitors regarding accessing the facility due to the oversized vehicles. He proposed limiting the parking from 8:00 am to 8:00 p.m. for a certain number of hours. He also stated that they started a Saturday afternoon historic walk in the Sharp Park district that shows the historic nature of that area as part of their effort to bring people to the businesses of Pacifica. He also invited everyone to their afternoon tea on May 18 with special guests who will tell them how to make a proper cup of tea and the history of tea in the United States.

Clifford Lawrence, Pacifica, thanked everyone involved in improving the IT service for remote connections into meetings as it has become a vital connection for constituents to stay involved.

COUNCIL COMMUNICATIONS
Councilmember Bier attended the CalCities Leadership Summit and sat on a panel with the City Manager to discuss civility, kindness, and collaboration in government. She stated it felt good to be candid and honest on how important it is to have partnership between Council, City staff, the community, and she spoke with new councilmembers afterwards.

Mayor pro Tem Boles stated the Emergency Services Council got a report from the Executive Director regarding federal cuts, cancelled programs, and the uncertainty of grants. She shared that most cities’ fees for the Emergency Services Council will go up 25%, and part of that is to save for a new HAZMAT vehicle. She added the work on the last local hazard mitigation plan was also delayed as they are trying to get new requests for proposals. She met with Chair Debbie Ruddock from OneShoreline about what they looked for in projects and potential ways to get them involved here. Peninsula Clean Energy approved going to an average billing for the years, and along with PG&E, they are providing a payment plan that will even that out. She also mentioned the Off-Shore Reef presentation to take place at Council Chambers the following day.

Councilmember Espinosa thanked PB&R Director Leslie for the egg hunt events, as the community enjoyed themselves. It was a great event and she looks forward to more of them.

Mayor Beckmeyer shared information from the City Leadership Summit regarding Assembly Bill 650, which puts additional support in place for cities and local jurisdictions with housing and community development in relationship to their RHNA process. She thanked Public Works and PB&R for all the support and help Saturday at Pelican Fest. It was a great afternoon with a lot of accolades for Lynn Adams.

STAFF COMMUNICATIONS
City Manager Woodhouse stated the City recently lost one of its employees, Wayland Lee, to a long battle with cancer. With Council’s blessing, they will adjourn tonight’s meeting in memory of Wayland Lee and he will say more at that time.

PUBLIC HEARINGS

7. Consideration of an appeal of the City’s Notice of Expiration of Cannabis Public Safety License/Termination of Cannabis Activity Permit and Cessation of Operations dated March 19, 2025, issued to Seaweed Holistics, LLC., located at 450 Dondee Street, Unit #2, Pacifica, CA 94044 (APN 022-021-640) (as continued from April 14, 2025)

1.a
Packet Pg. 164 Attachment: Attachment A: Minutes of 4-28-2025 Regular City Council Meeting (5946 : Approval of Minutes) City Council Regular Meeting 7 April 28, 2025
PROPOSED ACTION: Move to adopt the attached Resolution to DENY the appeal submitted by Ana Leaňo-Williams (Appellant) and UPHOLD the City’s Notice of Expiration of Cannabis Public Safety License/Termination of Cannabis Activity Permit and Cessation of Operations dated March 19, 2025, issued to Seaweed Holistics, LLC., located at 450 Dondee Street, Unit #2, Pacifica, CA 94044 (APN 022-021-640) Mayor Beckmeyer stated that this item was continued to this meeting from the previous Council meeting on April 14, 2025. She asked if any councilmembers had any ex-parte communications with the appellant.

Mayor Beckmeyer, Mayor pro Tem Boles, Councilmember Bier, and Councilmember Espinosa did not have any ex-parte communications.

Councilmember Wright stated not since the appeal.

Community Development Deputy Director Harkousha presented the staff report.

Mayor pro Tem Boles wanted to confirm the outstanding amount due to the City.

Deputy Director Harkousha stated the Conditions of Approval require the retail operation to obtain and maintain a Cannabis Public Safety License (CPSL) and Cannabis Activity Permit (CAP) and that would require the payment of $25,375.

Mayor pro Tem Boles wanted to understand the total of the other past due amounts and the total outstanding amount due at this point.

Deputy Director Harkousha stated that the total amount due is $25,375 for the CPSL, in addition to an outstanding amount as part of the annual audit findings and their under-reported taxes, which will be pursued separately.

Mayor pro Tem Boles understood. She stated that we have offered payment plans in the past for tax payments, but the issue is that the CPSL does not allow a tax payment plan per Pacifica Municipal Code (PMC).

Deputy Director Harkousha answered affirmatively.

Mayor pro Tem Boles assumed that, if Council wanted to consider that at all, they would have to change the PMC through an ordinance amendment.

Deputy Director Harkousha answered affirmatively.

Asst. City Attorney Bazzano confirmed that the PMC does not allow for any waivers or payment plans and the CPSL is a requirement of the application, which has to be submitted prior to the expiration date; once the application is submitted with the fee, there is a process for the renewal. In this case, it did not happen.

Mayor Beckmeyer then invited the appellant to speak for up to 10 minutes Ana Williams, appellant, stated that when legalization first passed, there was hope that small businesses could thrive and communities could benefit from new jobs, tax revenue, and safer access. However, there are layers of regulations and an overwhelming tax burden in a

1.a
Packet Pg. 165 Attachment: Attachment A: Minutes of 4-28-2025 Regular City Council Meeting (5946 : Approval of Minutes) City Council Regular Meeting 8 April 28, 2025
marketplace that feels unsustainable for operators and customers. On top of state and local taxes, there is an additional 4% increase in the excise tax this July. She stated constant compliance is making it nearly impossible to survive except for big businesses that can absorb the cost in tiny margins. Their small business dispensary is a direct reflection of the struggle.

They have worked hard to comply with every regulation, pay every fee, and operate with integrity. They have built relationships with the community and helped customers find products that improved their quality of life. She stated that the financial wave has been crushing. She stated that the $25,375 CPSL renewal fee that went unpaid was more than they could come up with in a single payment. She appealed this decision for non-renewal to ask for the City’s compassion and opportunity to keep serving the community until they can restructure the business or close their doors permanently, responsibly and respectfully, if it comes to that. Like many small operators, they are doing their best to navigate an incredibly expensive, complex system with limited resources. Being compelled to close so abruptly felt like she was letting her staff and customers down. If allowed the opportunity to remain open, even if only temporarily, it would give her staff a chance to close with dignity. They have inventory that cannot easily be returned to the distributors. If their license is revoked immediately, she will have no legal pathway to sell that stock and will not be able to recover those costs or be able to pay off any of their debt and outstanding obligations. She stated, if given the opportunity to remain open, even temporarily, they will employ a plan to bring in significant investment, operations, and marketing expertise to continue the mission they started. They urged Council to provide them with the same opportunity as Phog Center, which appeared to have been acquired by Coastside. She fully acknowledged they will accept a denial with grace, as there will be a sense of relief after the financial and emotional toll these past few years. She asked to be allowed the opportunity to stay open long enough to sell their inventory and explore new ownership and give a proper goodbye. She stated that running the dispensary has been one of the hardest and most fulfilling experiences of her life.

Tony Williams, appellant, stated he is Ana Williams’ husband and business partner. He stated that they seven years after the pass of Prop. 64, the cannabis industry has not gone the way California had predicted. Over the last three years, since 2021, the cannabis industry and the State has declined 20%. They have been business owners at Rockaway Beach for over a decade and they would like to continue to operate and run their business in Rockaway. He stated that the CPSL has not only become an issue for them but also the rest of the cannabis industry in Pacifica. He knows that at least three of the other dispensaries have also expressed the hardship in paying this fee every year. He knows that California, over the last 7 years since the pass of Prop. 64, municipalities have had to change and adjust certain ordinances because they did not fit a particular community. He asked the City to reconsider the CPSL application process, as $25,000 for a small cannabis business at one time is a lot of money and they would love the opportunity to pay it in via payment plans that will allow them to regularly take care of it.

He stated that they have shown in the past that they are responsible enough and they will take care of their debts with the City.

Mayor Beckmeyer asked about process.

Asst. City Attorney Bazzano stated next is questions for the appellant and then public comment.

Councilmember Wright asked if this is Council’s only opportunity to ask the appellant questions.

Asst. City Attorney Bazzano stated this is the opportunity for Councilmembers to ask questions of the appellant while the public hearing portion of the item is open. She stated that he could ask questions after the public hearing portion of the item is closed, but the mayor would need to

1.a
Packet Pg. 166 Attachment: Attachment A: Minutes of 4-28-2025 Regular City Council Meeting (5946 : Approval of Minutes) City Council Regular Meeting 9 April 28, 2025
reopen the public hearing to ask the appellant to answer those questions.

Councilmember Bier asked the appellants to explain their request to stay open for a while longer for staff could close out and sell the rest of their products.

Ms. Williams stated that they have remaining stock which needs to follow a specific procedure for chain of custody and transfers. Their business has been struggling, down 80% in the last two years, and they are waiting for an upturn again. She thinks there are a lot of variables.

Councilmember Bier asked how long do they think they would need.

Ms. Williams thought maybe a month.

Mayor pro Tem Boles asked the rough approximate value of what they have.

Ms. Williams stated at least $20,000.

Mayor pro Tem Boles mentioned police closed down the business for not having the safety permit in March 2025, but technically the permit expired in October 2024.

Ms. Williams stated that police were aware of this. Capt. Glasgo had the annual inspection in December and part of it was to make sure their licenses are current and they passed them.

She stated she has been in communication with the Finance Department to request a payment plan. There was no other communication until March regarding the cessation of operations.

Mayor pro Tem Boles concluded Ms. Williams was trying to work things out with the Finance and Police Departments. She asked if official notices were sent about their expired permit.

Ms. Williams stated between October and December she communicated with Capt. Glasgo, who said part of the renewal is the payment and an application. She submitted an application after he advised her to do so.

Mayor pro Tem Boles asked if Ms. Williams had no other communication with the City between December and March, aside from the letter stating cessation of operations.

Ms. Williams answered affirmatively.

Councilmember Wright asked if she had the ability to pay anything now and how many payments they have made since December toward any amount owed to the City.

Ms. Williams stated none.

Councilmember Wright asked if they owe back rent.

Ms. Williams stated yes, for April.

Councilmember Wright asked if there are negotiations with a potential partner or buyer.

Ms. Williams stated they were entertaining a potential partner or buyer, but her husband’s illness has taken the forefront.

1.a
Packet Pg. 167 Attachment: Attachment A: Minutes of 4-28-2025 Regular City Council Meeting (5946 : Approval of Minutes) City Council Regular Meeting 10 April 28, 2025
Mayor Beckmeyer opened public comments.

Cheryl Ammeter, Pacifica, spoke in support of helping Seaweed Holistics and shared how a dear friend was touched by this business regarding her mental health.

Pamela Wiston, Pacifica, spoke in support of Seaweed Holistics and making payments possible for the outstanding amounts. She also shared community concerns regarding the possibility of closing this business.

Nicole Gomez, Pacifica, stated she is the buyer and inventory manager at Seaweed Holistics, and asked if it would be possible to make payments, as the decline in business has affected their ability to pay licensing fees. She also asked for the possibility to sell the remaining stock and exit with grace within the community.

Charles Himes, Pacifica, asked if this business has been a net-positive revenue source for the City and stated this determination would be significant in the future of the storefront.

Peter Loeb, Pacifica, asked, if the operators were able to pay the $25,000, would they be able to continue operating or has the door closed.

Janeen Marquardt, Pacifica, shared her concerns as a small business owner experiencing difficult times and hoped the City can make it better for them and all other small businesses.

Mayor Beckmeyer closed public comments. She stated that appellant has three minutes to rebut any comments or make any statement.

Mr. Williams hoped they could come to a solution and remain open. They opened Seaweed Holistics as a dispensary that primarily catered to those over the age of 50. He hoped to be allowed the opportunity to make payments. They see a bright future for Seaweed Holistics and they hope they get the opportunity to allow them to make payments.

Mayor Beckmeyer closed the public hearing.

Councilmember Bier asked, if the operators pay the $25,000, can they continue operating.

Asst. City Attorney Bazzano stated that, the way the code is currently written, the application for renewal and renewal fee must be filed at least 30 days but not more than 60 days prior to the expiration of the CPSL. She stated that the CPSL has expired and there is no mechanism in the code to revive the CPSL once it’s expired.

Councilmember Bier asked about retaining 51% ownership of a business when it is sold.

Asst. City Attorney Bazzano stated that the way the code currently reads is that it defines ownership and ownership can mean different things depending on whether it is a publicly traded corporation or not. For any business, transfer of the CPSL is prohibited, and any attempt to transfer ownership or control of a cannabis operation to a different individual or any transfer of at least 51% ownership or title in the original entity that was issued the CPSL shall be grounds for revocation of the CPSL. She stated that there can be changes in ownership of less than 50%, but ownership of the business cannot be transferred.

Mayor pro Tem Boles asked what the CPSL covers and is it prepaid for the year ahead.

1.a
Packet Pg. 168 Attachment: Attachment A: Minutes of 4-28-2025 Regular City Council Meeting (5946 : Approval of Minutes) City Council Regular Meeting 11 April 28, 2025
Asst. City Attorney Bazzano stated that the code provides that the CPSL fee is an amount calculated to recover the City’s full cost of reviewing, issuing, and administering said license.

The license involves a number of steps taken by Police Department to confirm ownership, status of the business itself, how they are operating, and making sure that all of it is done in compliance with our code requirements.

Mayor pro Tem Boles said it is about renewal, not about operations or patrolling during the year.

Captain Glasgo stated, in addition to the fees mentioned by Asst. City Attorney Bazzano, the fees are associated with the audits that take place, i.e. financial audits and physical inspections conducted by HdL who ensures each of the cannabis businesses are operating in compliance with our Municipal Code and the State. He stated that, incorporated in the fees, are staff time with City Attorney fees, and staff time for Planning and the Police Department and there are various line items that are covered within this $25,000.

Mayor pro Tem Boles asked if most of that happens at the beginning or at renewal.

Captain Glasgo stated that it is ongoing, i.e., HDL costs the City about $13,000 a year per licensee to have the regular audit and inspection.

Mayor pro Tem Boles asked about the inspection that happened in December 2024.

Captain Glasgo stated that, each December, he goes with the vendor HdL to all of the cannabis business licensees. The licensee is informed that we will be coming out, the vendor gives them a checklist of things that they are going to be looking at and how to prepare for the inspection.

Before the inspection, he spoke with Ms. Williams about filling out the application for the CPSL renewal and Ms. Williams indicated that she is having financial hardship. In December they met for the physical inspection and Ms. Williams had indicated that the CPSL would be an issue. He stated that there is the Pacifica CPSL and the HdL compliance checklist in which they go over inventory audits. All cannabis licensees must go through that process.

Councilmember Bier asked for a reminder about what happened the last time that we worked with Seaweed Holistics when we created payment plans for them.

Asst. City Attorney Bazzano stated that Community Development Deputy Director Harkousha explained that there was a Planning Commission process and recommended revocations and that was appealed to Council. As part of Council’s consideration of the appeal, they upheld the Planning Commission’s decision, but imposed six criteria that needed to be met by the appellant in order to forestall the revocation. If the appellant could meet those six criteria within the time frame specified, then the revocation would not take effect. There was a payment plan for a number of fees for revising the ordinance because the municipal code needed to be revised as a result of Council’s determination; the appellant had to pay for the cost associated with revising the code and there were attorney’s fees that were involved in revising the deferral or preparing the deferral agreement, and Council determined those fees should be paid by the appellant.

She stated that the appellant satisfied the six criteria.

Mayor Beckmeyer reopened the public hearing so the appellant can answer the questions by Councilmember Espinosa.

Councilmember Espinosa asked if they have made any profit since they got the permit.

1.a
Packet Pg. 169 Attachment: Attachment A: Minutes of 4-28-2025 Regular City Council Meeting (5946 : Approval of Minutes) City Council Regular Meeting 12 April 28, 2025
Ms. Williams stated that they have not made any profits.

Councilmember Espinosa stated, if they are not making profit, it is hard for them to continue and then the City would always have to pay for the cost of business going forward. The Council wants to see how we can help them, but if they are not making money, it is hard to keep the business open if they cannot afford to pay the fee. She asked if they are paying for renting the space now.

Ms. Williams stated they have managed so far.

Councilmember Espinosa concluded they are paying the rent as they need the space.

Ms. Williams stated it is tough to prioritize as they are focused on surviving.

Councilmember Espinosa asked if they have asked for assistance for small businesses.

Ms. Williams stated most of those do not apply to cannabis businesses. She stated banks will not loan to them and they would need to depend on an individual or another business owner.

Councilmember Espinosa referred to the previous conversation about a search for a business partner and knew they can only do 49%, as it has to be in her name. She stated we would like to try to figure out how to help them, but this was difficult if they are not making money.

Mr. Williams added that they have formed a Rockaway Beach Neighborhood Coalition, a group of businesses that came together to help promote the business in Rockaway as Rockaway Beach is changing and growing. Their business before has been limited because of funds, as they are the sole owners, but they have downsized staff, cut hours, etc. They also made some significant relationships with other businesses owners in the plaza.

Mayor Beckmeyer closed the public hearing.

Councilmember Wright thought these are good people with good hearts who have built community. He stated that there are also some financial realities that are very difficult. He asked how much staff time has gone into this appeal, in managing these payment plans, and are we coming close, even if they paid all their fees, to breaking even.

City Manager Woodhouse stated, while he did not have a specific amount of staff time over the five years of operation in working with Seaweed Holistics, the various appeal fees and application fees do not cover the costs of the appeals and enforcement. He does not have a total number of what that cost is compared to what the taxes or permit fees that have been paid added up to. He stated that the permit fee is based on all the other external costs; therefore, the question is if the City’s expenses have broken even with the excise tax, taxes that have been paid, he cannot answer that now. Staff looked further into the amount owed, so the $64,000 estimate in what is owed does not include the taxes that have not been reported from the business since January 2024; therefore, there could be upwards of $90,000 that are owed.

Looking at the financial condition of the business, the Council is faced with the question of if they are going to be able to pay that money.

Councilmember Wright asked if there are any other cannabis stores that are in arrears.

1.a
Packet Pg. 170 Attachment: Attachment A: Minutes of 4-28-2025 Regular City Council Meeting (5946 : Approval of Minutes) City Council Regular Meeting 13 April 28, 2025
City Manager Woodhouse stated not that we are aware of. The four other operating store fronts are all in good standing with their permit fees and taxes.

Councilmember Wright asked regarding the 51% ownership, could they do a staggered sale, such as selling 33% this year.

Asst. City Attorney Bazzano stated they cannot, as the original owners have to remain at 51% for all time.

Councilmember Wright thought it brought up an issue of fairness to the other businesses and disincentivizing them to be compliant.

City Manager Woodhouse stated, from the staff perspective, all businesses have a complex regulatory structure, including cannabis businesses, short-term rentals, and liquor stores.

Changing the system based on one business’s request undermines that entire regulatory structure. Pacifica is small-business friendly and has worked with Seaweed Holistics for several years to try to be successful, but if we change that structure, he questions what will happen when a non-compliant STR that has violated the code and the City has closed them and it comes to Council. He questioned what precedent is being set in the enforcement for those businesses, i.e. enforcement of a liquor store that has lost their license for selling to minors and they come and want to be renewed. He stated that is the difficult question before Council in this case, such as how we maintain as a City a regulatory structure for businesses that is fair to all businesses operating.

Councilmember Wright asked if there is any veracity to the claim that Coastside Cannabis has more than one location.

City Manager Woodhouse stated there was an allegation that Phog Center changed ownership and the City is not aware of that at all. Their permit is in good standing with the State as far as they know, but we will look into that allegation to make sure. In terms of Coastside Cannabis acquiring other businesses, we are not aware of that either, and we will look into that. The City has no information about those allegations of those other businesses.

Councilmember Wright asked if the City can verify how much, if any, payments have been made since December 2024.

Mayor Beckmeyer asked about payment of cannabis taxes since January 2024.

Asst. City Manager Carter confirmed that no taxes were remitted to Pacifica since October 2023. All cannabis businesses report gross receipts and the payments due as typical practice and then remittance happens after that. No reporting happened since January 2024.

Therefore, we do not exactly know what above the $64,000 is owed by the business as they have not been reporting their gross receipts as well. She stated that they conducted the audit last year and there were some underreported taxes from the fiscal year 2024 (about $20,000) and this is based on $865,725 gross receipts that were reportable by the business; the remaining amount due was $20,696. For that amount, the business was offered a payment plan and they remitted two installments and the last installment is still outstanding, which is about $6,000 (included in the $64,000).

Councilmember Bier reiterated that they were offered a payment plan.

1.a
Packet Pg. 171 Attachment: Attachment A: Minutes of 4-28-2025 Regular City Council Meeting (5946 : Approval of Minutes) City Council Regular Meeting 14 April 28, 2025
Asst. City Manager Carter answered affirmatively, for the back taxes of the fiscal year 2023-24 that were a result of the audit. Every cannabis business has been audited every year, but Seaweed Holistics was audited for the first time in the fiscal year 2023-24 and the audit showed remaining taxes due were over $20,000.

Mayor Beckmeyer concluded there were taxes due 2023-24 of over $20,000, broken down into payments, and there is an outstanding payment remaining of that amount of around $6,000.

Asst. City Manager Carter stated that we usually offer payment plans for the back taxes that businesses do not know is a result of the audit, typically three installments. Two were paid and the last remaining installment is still outstanding (due in December).

Councilmember Wright asked if it was possible or legal for another licensed holder from another organization to liquidate their inventory in a legal way.

Asst. City Attorney Bazzano stated not pursuant to the City’s code as currently written.

Councilmember Wright asked if it was possible for them to come up with a 49% partner who will pay off all monies owed to the City as a hypothetical buy-in to their business. For example, could they state that the operator has 30 days from the date of the meeting to come up with a partner who will pay all of what is owed to the City to make the city whole and then they would get 49%.

Asst. City Attorney Bazzano stated that there are a lot of pieces to that potential solution. Her concern is that there is a vetting process for owners that needs to take place before an owner can be identified; we would want to make sure that the owner is appropriate and that takes time.

There would need to be code changes to revise the code to allow for some type of extension on the CPSL or some type of delay in the automatic renewal requirements in the code now.

Captain Glasgo agreed with her assessment. He added that, in addition to the fees and back taxes, we are six months away from the expiration of the 2025 CPSL. He stated, to go further with regard to potentially another licensee coming in to assist Ms. Williams in her business, there are certain phases in which Planning and the Police Department has to go through a background process which include additional fees. He believes the licensee is responsible for all those recurring costs as well.

Mayor pro Tem Boles stated that Ms. Williams mentioned speaking with Finance about the options of a payment plan, and she asked if we have a response from staff with a clear answer provided at some point that it was not possible for the CPSL.

City Manager Woodhouse stated he is not aware of that conversation.

Captain Glasgo stated that there was a conversation between Ms. Williams and him in December 2024 when she had mentioned that there was going to be some hardships and she had alluded to the fact of a possible payment plan and he explained to her at that time that the City does not offer payment plans. He stated, if he recalls correctly, those were similar conversations they had in years past because every year every cannabis licensee does mention that there are some hardships, but all the other licensees end up coming up with the CPSLs.

There have been numerous conversations over the years that the CPSL specifically does not have a payment plan.

1.a
Packet Pg. 172 Attachment: Attachment A: Minutes of 4-28-2025 Regular City Council Meeting (5946 : Approval of Minutes) City Council Regular Meeting 15 April 28, 2025
Mayor pro Tem Boles asked about those businesses’ feedback.

Captain Glasgo stated that, while the format of the fee is an inconvenience to business owners, everyone else seems to come up with the CPSL fee.

Mayor pro Tem Boles stated, legally, their permit has been expired and cancelled and they had to cease operations. If Council wants to allow them to open for another month, is there a legal path to that and what would be involved.

Asst. City Attorney Bazzano stated there is no legal path currently in the code as written. If Council is inclined to make changes to the code to allow for late payments or some type of payment waiver or payment plan, there would need to be changes to the code and the way the fee is adopted. The fee currently adopted via resolution would also need to be amended. She stated that there was discussion about possibly having a CPSL for a small period of time to allow the business to sell its inventory; to consider that, we would need to determine how much of that fee should be paid, given that it is supposed to be for a full year of operations. We would need to make all of those adjustments for a very small period of time for operations.

Mayor pro Tem Boles stated, going into six months into the license, $5,000 is already past due for services.

City Manager Woodhouse added revising the ordinance and work that needs to go into that can be brought back to Council does not happen overnight and it will push other priorities from the work plan off to the side. He does not know what those would be or how long this would take to accomplish but there is an impact as well. He stated that it would need to be an agendized discussion to know what changes Council wanted to direct to the code and we would need to draft those changes.

Asst. City Attorney Bazzano stated, if only amending the CPSL provisions in Chapter 3-18, they do not need to go to the Planning Commission; however, if we need to make corresponding changes to the provisions in the zoning code for the CAP, then those would need to go to the Planning Commission.

City Manager Woodhouse stated then it comes back to Council and either gets introduced or sent back for further changes.

Asst. City Attorney Bazzano stated that, in addition to the time it would take to draft the ordinances, circulate it, get it to the various bodies that are going to consider it, etc. there is also a 30-day effective period after the ordinance is adopted so they are looking at several months before anything goes into effect, assuming there is staff time to work on it.

Mayor pro Tem Boles added there would be fees to the applicant assuming the way we changed the Planning ordinance before.

Asst. City Attorney Bazzano stated previously that was paid for by the appellant.

Mayor pro Tem Boles stated, if the permit expired now, what are the fees and what is the timeline for them to reapply for a new permit, assuming they can find the money and reapply.

Asst. City Attorney Bazzano stated the code does not have any waiting period or pause period after the permit expires, so they could reapply and try to get a new CPSL.

1.a
Packet Pg. 173 Attachment: Attachment A: Minutes of 4-28-2025 Regular City Council Meeting (5946 : Approval of Minutes) City Council Regular Meeting 16 April 28, 2025
Mayor pro Tem Boles stated that we can find out about the fees but administratively, since they just had their space inspected, if they came up with the money, is that something that could happen within a month.

Asst. City Attorney Bazzano stated she would defer to Captain Glasgo who does the inspections. She stated to keep in mind that they would need to get a new CAP so they would have to go through the Planning process to get that as well; she thought that takes more time than getting a CPSL because the Planning Commission is involved and there has to be Planning Commission approval.

Mayor pro Tem Boles asked if a new CAP hearing is something Council could waive, i.e. because they have done all the inspections of the facilities recently that it may not have to go through Planning and waive the Planning Commission hearing.

Asst. City Attorney Bazzano stated no, as there is no way to do that without a code amendment.

The code provides a process for obtaining a CAP and CPSL, and there is no deviating from one or the other, as you need both to operate and you would have to go through the process if you wanted to reapply for a new permit.

Mayor Beckmeyer asked if the activity of bringing on a partner up to 49% of the value of the business would generate the need for a new CAP.

Asst. City Attorney Bazzano stated that they cannot do that if the CPSL and CAP are both expired as that would be an operation of the business.

Mayor Beckmeyer asked if both the CPSL and CAP are presently expired.

Asst. City Attorney Bazzano answered affirmatively.

Mayor Beckmeyer concluded that, to revive operations, whether or not bringing on a partner, it will require reapplying to obtain both of those documents.

Asst. City Attorney Bazzano agreed, adding or a code amendment.

Mayor Beckmeyer asked which takes longer.

Asst. City Attorney Bazzano does not have any idea how long it would take to process both permits so she would defer to staff. She stated we have not processed a new CAP or CPSL in a while.

Councilmember Wright asked if this would set a precedent that we would need to do that for all the other businesses, i.e. not paying a license fee and behind on back taxes and the City needing to work with them.

Asst. City Attorney Bazzano stated, if they did that, they would be changing the code to allow that. Making changes to a regulatory program could weaken the regulatory program as a whole as they deviated from what Council originally intended the program to be.

Mayor Beckmeyer clarified, if Council decided at this time to deny the appeal, and a new business formed potentially in a partnership with the existing owners, it would be a brand new

1.a
Packet Pg. 174 Attachment: Attachment A: Minutes of 4-28-2025 Regular City Council Meeting (5946 : Approval of Minutes) City Council Regular Meeting 17 April 28, 2025
business and would need to start from square one.

Asst. City Attorney Bazzano answered affirmatively.

Mayor Beckmeyer asked if the inspection would still need to be done again.

Asst. City Attorney Bazzano stated all those steps are in the code and the procedure is laid out in the ordinance.

Councilmember Espinosa stated, assuming that they found somebody and they have the money, can they reinstate the license and move forward.

Asst. City Attorney Bazzano stated no.

Community Development Deputy Director Harkousha clarified that the length of time it would take if it was a new CAP. Typically, if Planning does receive new permits, it is generally about a few months to review and process, assuming that all materials are received and there are no corrections. She cannot speak to the specifics about the inspection portion or the background checks that are required. There are different phases as part of the initial application process.

For them to do ordinance amendments, as those have been before Council various times, and depending on what the changes are in the code and how much analysis that would need to be done to support the changes, that could take upwards of six months to sometimes a year.

Mayor Beckmeyer stated that we do not need to do a code amendment if the business closes and there is a new application as we are not changing the code in that instance.

City Manager Woodhouse clarified, when a new permit slot opens, it is open to anyone to apply.

Mayor Beckmeyer stated that, at one point, they had a waiting list.

Councilmember Bier thinks the time for those ran out.

Mayor Beckmeyer asked if the waiting list we had does not exist anymore as it expired.

Mayor pro Tem Boles asked if we have an opening right now that we have not filled for a while.

Councilmember Bier stated that was only for a two-year period after the beginning.

Councilmember Espinosa stated there is no solution. Staff is saying that it expired already and they need to reapply so she does not know what Council is discussing.

Mayor pro Tem Boles stated that is what she is hearing and it sounds like they cannot reopen for a month to let them sell their supply either. She asked if there is no way, without going through a whole ordinance amendment, to allow them to open for a month.

Asst. City Attorney Bazzano answered affirmatively.

Mayor pro Tem Boles felt for the appellant but she is worried that this is a hole that Ms. Williams will not be able to dig herself out of at this point with the outstanding amount owed.

Councilmember Bier wanted to set the stage for what is happening in cannabis for the last

1.a
Packet Pg. 175 Attachment: Attachment A: Minutes of 4-28-2025 Regular City Council Meeting (5946 : Approval of Minutes) City Council Regular Meeting 18 April 28, 2025
couple of years. When our ordinance went in, Council said they would give six licenses for Pacifica and HdL said that is not going to work and they should only do three. She stated that HdL is right as we have put strains on our cannabis retailers, plus retailers opening in San Bruno and Daly City. She has never felt so backed into a corner in any decision that she has made on Council. Every time she hears the numbers, she does not know how to get out of that.

Mayor Beckmeyer agreed that this is not an easy position for them. Council has established that they cannot practically amend the ordinance without adding cost to the applicant on top of costs that are already outstanding, including back tax payments that was already broken into the payment plan going back to 2023-24. She stated that, even though it is not an option, to think about extending adds more cost and time. Her opinion, which would be the appellants’ choice to make as a business, would be to regroup as this business is not succeeding. She stated that the people are succeeding in establishing relationships and building community in the Rockaway Beach area, but what they do not have is a successfully operating business. She heard her say at the outset of the public hearing that in some way it would be a relief. She feels that way and she feels that there is an opportunity for a rebirth and a new business to be conceived of. The timeline that it would take to rehabilitate in any way the situation that they are talking about, which she does not think is rehabilitative, is equal to the time it would take to establish a new business entity, business plan, and a fresh start with a new step forward. From that point of view, she will be voting to deny the appeal.

Councilmember Wright asked if it would be possible, since they have an existing lease in that location, to open a different business in that same location that does not involve cannabis.

City Manager Woodhouse thought that is entirely possible.

Asst. City Attorney Bazzano stated, if it does not involve cannabis, they are not required to have a CPSL.

Councilmember Wright agreed, as they have an existing lease structure and space and that might be a viable option for them.

Community Development Deputy Director Harkousha stated that it would depend on the type of business and they would be required to submit a business license for review by the Planning division and we can verify that the business is consistent with zoning and any permitted uses for the zoning. She stated visitor-serving commercial is consistent with the coastal zone business.

Mayor pro Tem Boles stated they did have a prior business before changing to cannabis in this location, which is her understanding, and they also owned a different retail business that also just recently closed in Rockaway that was for other things. It has been a hard time for them.

Councilmember Bier stated it was her hope coming in that we were going to be able to give them some time to sell the rest of their inventory and have a graceful ending. She thought not having that option is disappointing. She keeps going back to the idea that there is a strain on cannabis now.

Mayor pro Tem Boles agrees that they are backed into a corner with no other option and apologized for that. She thought Council has to deny the appeal because it does not help in any case to change the ordinance as Ms. Williams will still lose months being in a store that she has to pay rent for and cannot operate, at least with cannabis.

1.a
Packet Pg. 176 Attachment: Attachment A: Minutes of 4-28-2025 Regular City Council Meeting (5946 : Approval of Minutes) City Council Regular Meeting 19 April 28, 2025
Councilmember Bier asked if there was any legal way for Council to alleviate any of the back money that is owed. She asked, if they deny the appeal, how they can show some grace.

Asst. City Attorney Bazzano stated, in terms of the tax monies owed, City staff will continue to pursue that, and that is not something before Council to resolve now. The $25,375 CPSL fee would still be outstanding.

Mayor pro Tem Boles understands that would normally have to be paid for the whole year in October but, if they are ceasing cannabis operations, could we grant them a waiver of half of those fees since they only used half of the year as a possibility and put that on a payment plan, knowing that it is not for ongoing services but for past due expenses.

Asst. City Attorney Bazzano asked without a code amendment.

Mayor pro Tem Boles stated without a code amendment as the business is closing so there are no more public safety costs associated with the business and put half of that $25,000 on a payment plan.

City Manager Woodhouse stated Council could provide direction however they want regarding the CPSL fee, i.e. pro-rating it, waiving it on a pro-rated basis, etc. Staff will figure out the mechanics of doing that, but he will seek Council’s direction on that.

There was Council consensus for the pro-rated relief of the CPSL fee.

Mayor Beckmeyer moved to adopt the attached Resolution to deny the appeal submitted by Ana Leano-Williams (appellant) and uphold the city’s notice of expiration of Cannabis Public Safety License/Termination of Cannabis Activity Permit and Cessation of Operations dated March 19, 2025 issued to Seaweed Holistics, LLC, located at 450 Dondee Street, Unit #2, Pacifica, CA 94044 (APN 022-021-640 and further moved waiver of half of the pro-rated share of the public safety license fee that is presently in arrears and establishing a payment plan for the payment of the portion that is owed. The motion failed as there was no second.

Councilmember Bier was hoping to waive all of the CPSL fee.

Councilmember Bier moved to adopt the attached Resolution to deny the appeal submitted by Ana Leano-Williams (appellant) and uphold the city’s notice of expiration of Cannabis Public Safety License/Termination of Cannabis Activity Permit and Cessation of Operations dated March 19, 2025 issued to Seaweed Holistics, LLC, located at 450 Dondee Street, Unit #2, Pacifica, CA 94044 (APN 022-021-640 and further moved waiver of Cannabis Public Safety License fee and establishing a payment plan for the payment of the remainder of taxes owed; seconded by Mayor pro Tem Boles.

RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Mary Bier, Councilmember
SECONDER: Christine Boles, Mayor pro Tem
AYES: Beckmeyer, Boles, Bier, Espinosa, Wright
Mayor Beckmeyer called a break then reconvened the meeting.

1.a
Packet Pg. 177 Attachment: Attachment A: Minutes of 4-28-2025 Regular City Council Meeting (5946 : Approval of Minutes) City Council Regular Meeting 20 April 28, 2025

8. Resolution Declaring Results of Majority Protest Proceedings and Establishing the Pacifica Tourism Marketing District
PROPOSED ACTION: Hold a final hearing and adopt the resolution establishing the Pacifica Tourism Marketing District (PTMD).

Asst. City Manager Carter and Consultant Emily Brown presented the staff report.

Mayor pro Tem Boles asked if the non-profit needed to be included in the resolution.

Asst. City Manager Carter stated that the non-profit has not been selected yet, as we have to go through the RFP process.

Mayor pro Tem Boles asked if we do not need to say in the resolution that there will be a nonprofit that will be controlling and managing these funds.

Consultant Brown did not believe it was a requirement to have that in the resolution, but it is in the management district plan.

Asst. City Attorney Bazzano stated it is not required to be in the resolution, but Council could also change the resolution to add that if desired.

Mayor Beckmeyer asked if the list of assessed businesses on packet pages 252-255 comprises all of the potential businesses presently licensed to do business in Pacifica, including hotels and short-term rentals, and if this reflects the businesses who were mailed notices.

Asst. City Manager Carter answered affirmatively.

Mayor Beckmeyer asked what feedback or questions did we receive upon doing that mailing.

Consultant Brown stated that we received some feedback at the virtual informational webinar from two short-term rental owners, mostly clarifying questions on how a district works and how the assessment would be collected, but it sounded like they were supportive of the PTMD.

Mayor Beckmeyer stated that these are the current businesses that were mailed notices, and she asked if there would be a point in time, such as after October of this year, where there would be a new list generated that specifically stated which businesses are under this district.

She stated that, if one of these businesses dropped out, they would not be on the list anymore, but this list is a snapshot in time. She asked if there is a continual process to update the list.

Consultant Brown stated that the list in the Plan would not continue to be updated, but the Plan does say that any future lodging businesses would automatically be subject to the assessment, but she thinks it would just be a logistical solution with new permits.

Asst. City Manager Carter stated that educational materials will be provided to everyone, and with short-term rentals, we will work with the lodging platforms to make sure this is correct as well.

Mayor Beckmeyer opened the public hearing and asked if there were any written protests for Council to receive.

Asst. City Manager Carter stated that there were no written protests.

1.a
Packet Pg. 178 Attachment: Attachment A: Minutes of 4-28-2025 Regular City Council Meeting (5946 : Approval of Minutes) City Council Regular Meeting 21 April 28, 2025
Mayor Beckmeyer opened public comments.

Kimberly Finale, Pacifica, asked if any food trucks might be a part of tourism marketing district, even on a possible interim basis, as they would be a positive addition to the City.

Janeen Marquardt, Pacifica, stated she attended the informational webinar, and mentioned that while she acknowledged the benefits with the PTMD, the primary complaint was the amount of taxes, and she shared her concerns on more fees as a small business owner.

Caitlin Quinn, Pacifica, stated she was in favor of tourism activities, but raised a concern about the Plan promoting short-term rentals as meeting and event destinations as those events have caused issues for neighborhoods.

Asst. City Attorney Bazzano confirmed no written protests were submitted.

Mayor Beckmeyer closed the public hearing.

Mayor pro Tem Boles stated, in response to Ms. Finale’s question, this is only about lodging, not food. She referred to Ms. Quinn’s question regarding the language on packet page 227.

City Manager Woodhouse stated, when marketing a city for tourism, we are talking about the City and events that occur in the City as being events that would attract tourists, and he believes that is what that paragraph is referring to.

Asst. City Manager Carter agreed, stating that this is marketing Pacifica as a destination and the reference to events in the city promotes Pacifica as a destination to visitors outside the area.

Councilmember Wright moved to adopt the resolution establishing the Pacifica Tourism Marketing District (PTMD); seconded by Mayor Beckmeyer.

RESULT: ADOPTED [UNANIMOUS]
MOVER: Greg Wright, Councilmember
SECONDER: Sue Beckmeyer, Mayor
AYES: Beckmeyer, Boles, Bier, Espinosa, Wright
Mayor pro Tem Boles moved to extend the meeting to 12:00 a.m. The motion failed as there was no second.

Councilmember Wright moved to extend the meeting to 11:30 p.m.; seconded by Councilmember Bier.

EXTEND MEETING TO 11:30 PM
RESULT: ADOPTED [UNANIMOUS]
MOVER: Greg Wright, Councilmember
SECONDER: Mary Bier, Councilmember
AYES: Beckmeyer, Boles, Bier, Espinosa, Wright

1.a
Packet Pg. 179 Attachment: Attachment A: Minutes of 4-28-2025 Regular City Council Meeting (5946 : Approval of Minutes) City Council Regular Meeting 22 April 28, 2025

CONSIDERATION

9. A Resolution of the City Council of the City of Pacifica, California, Declaring Certain Portions of City-Owned Property Located at Montecito Avenue and Beach Boulevard also Known as San Mateo County Assessor’s Parcel Numbers 016-204-020 and 016- 294-620 in the City of Pacifica (The Properties) as Surplus Land Pursuant to the Surplus Land Act (Government Code Sections 54220 Et Seq.); Directing the City Manager to Follow the Procedures Set Forth in the Surplus Land Act; and Finding The Action Exempt From The California Environmental Quality Act (CEQA) Pursuant to CEQA Guidelines Section 15312 (Class 12).

PROPOSED ACTION: Adopt the attached resolution to declare certain portions of the City-owned properties located at Montecito Ave and Beach Boulevard (APN 016-204- 020 and 016-294-620) as surplus land and direct the City Manager to follow the procedures set forth in the Surplus Land Act, California Government Code Section 54220 et seq; and finding the action exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15312 (Class12).

Asst. City Manager Carter and Consultant Ken Hira presented the staff report. They stated the following amendment to paragraph 2 of the resolution: “WHEREAS, a portion of Assessor’s Parcel Number 016-204-020 may be retained by the City for its current and possible continued public use as City Council Chambers and public parking, a portion of APN 016-204-020 shall be retained for its current and continued public use as a sewer pump station, as depicted in Exhibit A, attached hereto, and a portion of APN 016-294-620 may be retained for other current and continued public uses; and”.

Councilmember Wright asked Consultant Hira if there was any new legislation on the horizon that might affect this process.

Consultant Hira stated that it seems like HCD has been visiting and revisiting the Surplus Land Act (SLA), including extending the lease period. He thought some of the stipulations about how to get more affordable housing is their goal and objective. He does not know the current state of new legislation in the works that might further alter the SLA, but he does not know the real outcome of what this process has been with respect to the building of affordable housing.

Councilmember Wright assumed, once we pass this, we still maintain absolute control over the property and what happens on it.

Consultant Hira agreed, adding that the only restriction if we get through the 180-day period would be the 15% covenant for affordable units of ten or more.

Mayor pro Tem Boles knows this land has been vacant for a long time. She asked, in thinking of this going to a non-profit developer, how much detail is in the NOA, not just the uses, but also explaining the hazards and some of the other constraints on this item.

Consultant Hira stated, from their experience, it felt like they were putting more information in the NOA early in the SLA process. It seems that HCD has either preferred or dictated that the opportunity for the NOA to reach the affordable housing market is as broad as possible.

Therefore, we cannot put in there the results of Phase 1 or Phase 2 environmental report. After non-profits reach out in response to the NOA, that is when the 90-day period takes place, as that is part of good faith negotiation, including more detail. He thought, because of the way the resolution is written, the pump station is being identified as not being declared surplus insomuch

1.a
Packet Pg. 180 Attachment: Attachment A: Minutes of 4-28-2025 Regular City Council Meeting (5946 : Approval of Minutes) City Council Regular Meeting 23 April 28, 2025
as it is not being transferred. We are not selling it to anybody, and it needs to remain on the site for all intents and purposes; the belief is it is an extreme cost to relocate and may not even be viable based on the operations and the flow.

Mayor pro Tem Boles was thinking more about sea level rise hazards and utilities. There appears to be a main sewer line that runs right through the site, and she asked when conversations about working that out would take place.

Consultant Hira thought, in the 90-day period, if there is an expression of interest, those all need to be discussed but he did not think our obligation necessarily was to be longer than that. If the party says they are interested and want to move this and do a study, Council has to make a decision on how long that period is to last.

Mayor pro Tem Boles was in the impression that, in 60 days, a non-profit developer had to come up with some kind of reasonable proposal and it seems like they would need to know some of this information.

Consultant Hira agreed. He stated, from that the proposals they have seen, they are going to make offers or letters of interest that are not binding and tend to be subject to due diligence, but their economics, the way the affordable housing developers typically pursue real estate, has been relatively consistent. There was not a lot of ability for the affordable housing developers to pay an amount or fair market value for land. Usually affordable housing projects are subsidized.

He stated that, in their efforts to say they would like to build there, they are going to say to the City that they do not expect to have to move a sewer pump station and include that in their economics; otherwise, that further creates the subsidy effect and impact. He thought they will make a more generalized offer and, during that 90-day period, we have those conversations. If there are cost estimates that are needed or high level cost estimates they are desiring to talk about, it would be their decision whether they want to move forward or not and Council’s decision whether those economics make sense.

Mayor pro Tem Boles thought it seems like more work for them if they do not have all the information upfront. She asked at what point will we have a final appraisal of the site.

Consultant Hira thought the establishment of fair market value will become an important due diligence point, and that should be at or during the 90-day good faith negotiation period.

Mayor pro Tem Boles stated not the 60 but the 90, if they have an interest.

Consultant Hira thought it was a fair time frame to establish that value.

Councilmember Espinosa asked if there were any health concerns about the sewer pump.

Consultant Hira did not think that the resolution contemplates moving it, but the real question would be if a commercial use or residential use can coexist next to it. He does not know the answer to that as it has been operating for a long time and what are the implications of its use relative to a use next door.

Asst. City Attorney Bazzano stated this is the first step of the SLA process and, as part of this resolution, we need to specify which portions of the property are not going to be needed by the City anymore. The City still uses the pump station so we have indicated in the resolution that it is not something we are designating as surplus, but the rest of the property are likely things the

1.a
Packet Pg. 181 Attachment: Attachment A: Minutes of 4-28-2025 Regular City Council Meeting (5946 : Approval of Minutes) City Council Regular Meeting 24 April 28, 2025
City will not need. As part of the process and during the good faith negotiation period, there may be some analysis or review of the pump station with whatever other use is being considered. At this part of the phase, we are asking Council to decide whether or not to go forward and take that first step to designate portions of the property as surplus.

Councilmember Espinosa asked how much money will we spend trying to sell this property.

City Manager Woodhouse stated that, typically, the City’s goal and intent would be that we are not spending any money to sell the property and whomever we are negotiating with would be paying the cost of studies, but that would be negotiated.

Councilmember Espinosa asked how the bid would take place and if responsible bids would be considered.

City Manager Woodhouse stated, in the initial step to the SLA process, the property gets pushed out to affordable housing developers. It goes out to a list that HCD maintains and anyone else can express interest. If she is talking about the process that ensues following SLA, if we get a letter of compliance, and it is not being developed as affordable housing, that process is an entirely different process where the Council will discuss and dictate what the request for qualifications and request for proposals is going to include for the use of this site that Council envisions. Once the RFP goes out, that will then get marketed as widely as possible to both targeted potential proposers and competitive proposals on the property.

Mayor Beckmeyer opened public comments.

Clifford Lawrence, Pacifica, asked if there was anything in law that prevents us from putting the non-profits at a disadvantage and that we ultimately sell the property to a pro-profit for a different deal.

Mayor Beckmeyer closed public comments.

Mayor pro Tem Boles stated her understanding is that we are putting this out for a non-profit first, and if we get any interest, we will be negotiating with them, looking at an appraisal, and seeing what they offer us; that would come to Council to decide if they want to take it or not before they could offer it for profit to others.

Asst. City Attorney Bazzano stated it is not specific to non-profits but to HCD’s list of affordable housing developers. She stated that it is generally correct. We are taking the first step in the process; we will send out the notice of availability, and, if there is a response, the City is obligated to enter into good faith negotiations with whomever responds.

Mayor pro Tem Boles asked at what point would this come back to Council if there is interest.

Asst. City Attorney Bazzano stated that, if there are offers we negotiate and believe are appropriate to bring back to Council for further consideration, it would come to Council; any type of proposal for a sale of the property would come back to Council.

Councilmember Bier moved to adopt the attached resolution to declare certain portions of the City-owned properties located at Montecito Avenue and Beach Boulevard (APN 016-204-020 and 016-294-620) as surplus land and direct the City Manager to follow the procedures set forth in the Surplus Land Act, California Government Code Section 54220 et seq.; and finding the

1.a
Packet Pg. 182 Attachment: Attachment A: Minutes of 4-28-2025 Regular City Council Meeting (5946 : Approval of Minutes) City Council Regular Meeting 25 April 28, 2025
action exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15312 (Class 12) as amended; seconded by Councilmember Wright.

RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Mary Bier, Councilmember
SECONDER: Greg Wright, Councilmember
AYES: Beckmeyer, Boles, Bier, Espinosa, Wright
Mayor pro Tem Boles made the motion to extend the meeting to 12:00 a.m.; seconded by Councilmember Wright.

EXTEND MEETING TO 12:00 AM
RESULT: ADOPTED [UNANIMOUS]
MOVER: Christine Boles, Mayor pro Tem
SECONDER: Greg Wright, Councilmember
AYES: Beckmeyer, Boles, Bier, Espinosa, Wright

10. Proposed Ordinance Amending Sections 3-15.02, 3-15.03 and 3-15.08 and adding a new section 3-15.11, “Adjustment of dollar amounts to conform to Public Contract Code” within Chapter 15, “Bidding Procedures for Public Projects” of Title 3, “Finance” of the Pacifica Municipal Code relating to public bidding procedures and award of contracts for public projects.

PROPOSED ACTION: Move to waive the first reading and introduce by title only “An Ordinance of the City Council of the City of Pacifica Repealing and Replacing Sections 3-15.02, 3-15.03, and 3-15.08 and Adding a New Section 3-15.11, ‘Adjustment Of Dollar Amounts To Conform To Public Contract Code’ Within Chapter 15, ‘Bidding Procedures For Public Projects’ Of Title 3, ‘Finance’ Relating To Public Bidding Procedures And Award Of Contracts For Public Projects”; and finding introduction of Ordinance not subject to review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21000, et seq. and the CEQA Guidelines (14 Cal. Code Regs. §§ 15000 et. seq.), including without limitation, Public Resources Code section 21065 and California Code of Regulations 15378.

PW Interim Director Sun presented the staff report.

Councilmember Wright asked if the $220,000 includes contingencies and change orders.

PW Interim Director Sun responded it would include all of that and the amount would not be able to be exceeded.

Mayor pro Tem Boles stated that the increases, per State law, to bring the numbers in line are 10-20% (from $60,000 to $75,000 and $200,000 to $220,000). Approving this means that contracts up to $220,000 would not come to Council on the agenda.

PW Interim Director Sun answered affirmatively.

Mayor pro Tem Boles understood, adding that we are not meeting the City Manager’s percentage either.

PW Interim Director Sun answered affirmatively.

1.a
Packet Pg. 183 Attachment: Attachment A: Minutes of 4-28-2025 Regular City Council Meeting (5946 : Approval of Minutes) City Council Regular Meeting 26 April 28, 2025
Mayor pro Tem Boles asked what other cities’ percentages or amounts for staff and City Manager contracts are for comparison.

PW Interim Director Sun stated that he has not researched other cities’ limits, but, by memory, he stated that the City of San Mateo has a large threshold for their directors and he recalled that that City of San Mateo’s Public Works Director can approve contracts of over $100,000.

Mayor pro Tem Boles asked to clarify contracts on public projects, such as any work on any publicly owned building or land. She thought resurfacing a street less than one inch would apply to us as well for a pavement resurfacing type of project.

PW Interim Director Sun agreed that those would qualify as public projects.

City Manager Woodhouse thought, generally, public projects as defined refer to any kind of construction or improvements; what is not included are things like design contracts, professional service contracts, etc.

Mayor pro Tem Boles thought most contracts would be falling in.

City Manager Woodhouse stated that is the reason why Director Sun made the statement that, we do not have many projects that are public projects that fall less than $220,000; some fall under emergency provisions, such as time, materials, and repair to the sea wall, but those are addressed under a different code. To a larger point in what other cities do, we are halfway following State provisions here, and the State is establishing in this code best practices in public contracting and authorities for cities to be efficient in implementing their Public Works projects and making those threshold suggestions. The history in Pacifica has been to authorize lower thresholds and that generates much more staff work in bringing contracts to Council for those lower thresholds, which is a decision Council can make.

Mayor pro Tem Boles stated that we raised those in the last year.

City Manager Woodhouse agreed that we raised from $50,000 to $75,000 for the City Manager threshold. He stated that $75,000 threshold still exists for all those other types of contracts, but for PW contracts, the State code recommendation is this, hence why we are following that recommendation per Council’s efficiency goal and stewarding public infrastructure.

Mayor pro Tem Boles asked if landscaping maintenance, which includes trimming, pruning of trees, etc. also falls under the public contracts.

Asst. City Attorney Bazzano stated that general maintenance does not fall under Public Project; it could still be subject to prevailing wage requirements but not subject to the bidding requirements.

Mayor pro Tem Boles stated work on the sewage treatment plant would fall under those same requirements.

Asst. City Attorney Bazzano stated yes to construction work. She stated a Public Project is governed by the informal/formal bidding process set by California Uniform Public Construction Cost Accounting Act (CUPCCAA). It is regimented in what the City can do to publish a bid, accept a bid, and award the contractor. Even if the bid were to come to Council to be awarded,

1.a
Packet Pg. 184 Attachment: Attachment A: Minutes of 4-28-2025 Regular City Council Meeting (5946 : Approval of Minutes) City Council Regular Meeting 27 April 28, 2025
there is not much flexibility that Council has, like making changes to the bid or giving a different award to the contractor. She stated we have to award the contract to the lowest responsive and responsible bidder and that is the appropriate approach for Public Project contracts that are subject to the public bidding process.

Mayor Beckmeyer opened public comments.

Clifford Lawrence, Pacifica, stated he hears conflicting statements about the usage of the increased authority and expressed concerns about transparency.

Mayor Beckmeyer closed public comments.

Mayor pro Tem Boles stated that she is okay with upping the amounts and she has some concerns about raising staff limits from $75,000 to $220,000. She talked to four councilmembers today about staff limits and shared that Half Moon Bay has a limit of $30,000; Millbrae has a limit of $50,000; San Bruno has a limit of $75,000; and Hillsborough has a limit of $75,000 per staff for any staff approval project. She stated that, given our budgets are so tight, she was concerned about the transparency of the contracts. She stated that, in the years she has been on Council, she has found some errors in some of the contracts but they were able to be fixed at the meeting. She is okay upping the amount to a percentage like the others (10-20% above the existing $75,000 limit), but $220,000 is too huge of a jump for her to feel comfortable.

Councilmember Wright stated that there are savings in terms of staff time for what we are going to have to do for a lot of these comparatively smaller projects that will be more administratively approved, and we will realize savings over time by not having to go through such an elongated process to get the bid, review the bids, compare the bids, etc.

Mayor pro Tem Boles agreed, adding that we have changed that and she is not changing any of that. She was concerned about the City Manager and staff authorization without public review.

Asst. City Manager Carter clarified that it was important not to mix the Purchasing Policy, our administrative policy, with a policy defined by CUPPCCA. She worked for Half Moon Bay a few years ago managing finances, and at least as of 2017, they did follow the State guidelines for Public Projects only. She stated that the $30,000 threshold would apply to all other contracts, important professional services, design, maintenance and everything that does not fall into this small niche that is covered by CUPPCCA. She stated that we have not done the research of how many municipalities limit and restrict more than the State; however, based on her experience of managing finances for five municipalities in California, all of them followed State guidelines. It is the first time she ever has personally seen that the City has been more restrictive and following the guidelines halfway. She stated all the contracts fall under the City Manager’s authority to $75,000 and the small niche for construction projects or public projects as defined will be in this subcategory governed by the State.

Mayor pro Tem Boles wished we had more information about other cities and their policies. She thought it is better to have more eyes on things and she caught some things that ended up changing in the contract they signed in the last year. She stated that we do not have the data to understand any unusual points about the request.

Councilmember Wright moved to waive the first reading and introduce by title only “An Ordinance of the City Council of the City of Pacifica Repealing and Replacing Sections 3-15.02, 3-15.03, and 3-15.08 and Adding a New Section 3-15.11, ‘Adjustment Of Dollar Amounts To

1.a
Packet Pg. 185 Attachment: Attachment A: Minutes of 4-28-2025 Regular City Council Meeting (5946 : Approval of Minutes) City Council Regular Meeting 28 April 28, 2025
Conform To Public Contract Code’ Within Chapter 15, ‘Bidding Procedures For Public Projects’ Of Title 3, ‘Finance’ Relating To Public Bidding Procedures And Award Of Contracts For Public Projects”; and finding introduction of Ordinance not subject to review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21000, et seq. and the CEQA Guidelines (14 Cal. Code Regs. §§ 15000 et. seq.), including without limitation, Public Resources Code section 21065 and California Code of Regulations 15378; seconded by Councilmember Bier.

RESULT: ADOPTED [4 TO 1]
MOVER: Greg Wright, Councilmember
SECONDER: Mary Bier, Councilmember
AYES: Beckmeyer, Bier, Espinosa, Wright
NAYS: Boles

ADJOURN
City Manager Woodhouse made some comments about Wayland Lee’s life. He stated that Wayland came in 2020 as a part-time IT staff and then became full-time. He shared some of IT Manager Harun Kiziltug’s remarks from Wayland’s service, stating Wayland was truly one of the gentlest souls he ever had the privilege of knowing, having a quiet calming presence that made people feel at ease with a heart full of kindness and the kind of person you could count on at work or in life, all without seeking recognition. Wayland was also known for his incredible generosity and how he lived with an open heart and looked for ways to give back to his community and make the world better. He stated he will be severely missed and more so by his family and friends.

Mayor Beckmeyer adjourned the meeting at 11:55 p.m., in honor of Wayland Lee.

Transcribed by Barbara Medina, Public Meeting Stenographer.

Respectfully Submitted,
Sarah Coffey, City Clerk
__________________________
Sue Beckmeyer, Mayor

1.a
Packet Pg. 186 Attachment: Attachment A: Minutes of 4-28-2025 Regular City Council Meeting (5946 : Approval of Minutes)

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
5/27/2025
1 SUBJECT:

Adopt a Resolution Amending Administrative Policy No. 83, "Display of Flags at City Facilities" RECOMMENDED ACTION:

Adopt a Resolution Amending Administrative Policy No. 83, "Display of Flags at City Facilities" to allow for Display of Ceremonial Flags at additional City Facilities.

STAFF CONTACT:

Kevin Woodhouse, City Manager
(650) 738-7409
[email protected]
BACKGROUND/DISCUSSION:

On May 24, 2021, the City Council adopted Resolution No. 31-2021 adopting Administrative Policy No. 83, “Display of Flags at City Facilities” (Flag Policy). The Flag Policy standardizes the manner in which the national, State, City and Ceremonial flags are to be displayed at certain City of Pacifica facilities, establishes clear guidelines on the display of flags at City facilities, and declares that the City flagpoles are not intended to serve as a forum for free expression by the public.

The established Flag Policy identifies the following as a Ceremonial Flag which may be flown only for the time period specified in the policy: the Lesbian, Gay, Bisexual, Transgender, Queer (LGBTQ, plus also Questioning, Intersex, and Allied/Asexual/Aromantic/Agender, or IA) flag, also known as the Rainbow Flag or Pride Flag. The Policy states that Ceremonial flags, as identified in the policy, will be flown at City Hall and on the Beach Boulevard Promenade only for the time specified, which for the Pride Flag is annually during the month of June to commemorate LGBTQ Pride Month.

The following is a summary of the Flag Policy:

1. Flags shall be displayed in accordance with Federal and State laws and regulations.

2. Authorizes the City to lower flags to half-staff based on the following occasions:
a. By required order through proclamation by the President of the United States b. By required order through proclamation by the Governor of California c. Memorial Day, last Monday of the month of May from sunrise to noon

3. Ceremonial Flags:
a. Only allows for the flying of a Ceremonial Pride Flag annually during the month of June
b. Can only be displayed on the City flagpole at City Hall and on Beach Boulevard In June 2024, Pacifica libraries staff inquired with the City about raising the Pride Flags at the Pacifica library locations at Sharp Park and Sanchez libraries during the month of June, as other library locations in the San Mateo County Libraries system displayed the Pride Flag during June. The library facilities are city-owned properties, so the handling and responsibilities of 2 Packet Pg. 187
Pacifica City Council 2
May 27, 2025
facilities issues including the display of flags would be governed by city policies. The current City of Pacifica Flag Policy specified that display of ceremonial flags is limited to City Hall and the Beach Boulevard Promenade locations. The attached proposed revision to the Flag Policy would provide for the flexibility for Ceremonial Flags as identified in the policy to be flown at additional city-owned facilities such as the Pacifica Community Center, Sharp Park Library and Sanchez Library within the guidelines and requirements of the policy.

In addition, an edit to the Policy was incorporated in Section 2a. regarding Indoor Display - City Council Chambers to align the policy to the current practice in placement of the United States, California and City flags displayed inside Council Chambers.

ALTERNATIVE ACTION:

The City Council could decline to amend the City Flag Policy and continue to act within the provisions established in the existing Policy or provide different direction to staff.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:

Approval of the construction contract is consistent with the following Council adopted Goals:
“An Engaged Community” includes taking actions to restore trust in city government, expanding communication, and building community
FISCAL IMPACT:

There is no fiscal impact associated with this action.

ORIGINATED BY:

City Manager's Office
ATTACHMENT LIST:

Attachment A: Adminstrative Policy #83 - Display Of Flags at City Facilities - Revised (Clean) (PDF)
Attachment B: Redline Version - Adminstrative Policy #83 - Display Of Flags at City Facilities (PDF)
2 Packet Pg. 188
Pacifica City Council 3
May 27, 2025
RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA AMENDING ADMINISTRATIVE POLICY NO. 83 “THE DISPLAY OF FLAGS AT CITY FACILITIES” WHEREAS, on May 24, 2021 the City Council adopted Resolution No. 31-2021, establishing Administrative Policy No. 83, “The Display of Flags at City Facilities” (Flag Policy) to establish clear guidelines regarding the display of flags at City facilities and a uniform policy to govern the flying of the National, State and City flags on City-owned properties at half-staff; and
WHEREAS, the City’s policy declares that the City’s flagpole areas are not intended to be a forum for free expression by the public; and
WHEREAS, the City’s Flag Policy established a policy regarding the Ceremonial Pride Flag, which will be flown during the month of June at City Hall and on the City’s flagpole on Beach Boulevard; and
WHEREAS, the City’s desires to amend the Flag Policy to state that the Ceremonial Pride Flag may be flown at additional city-owned facilities such as the Pacifica Community Center, Sharp Park Library and Sanchez Library during the month of June in addition to the City Hall and Beach Boulevard Promenade locations; and
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Pacifica hereby amends Administrative Policy No. 83 as proposed in Attachment A, which is attached hereto and incorporated herein by this reference.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 27th day of May 2025, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_________________________
Sue Beckmeyer, Mayor
ATTEST: APPROVED AS TO FORM:
2 Packet Pg. 189
Pacifica City Council 4
May 27, 2025
_________________________ _________________________
Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 2 Packet Pg. 190
Pacifica City Council 5
May 27, 2025

ATTACHMENT A
2 Packet Pg. 191
Administrative Policy No. 83 p. 1

CITY OF PACIFICA

ADMINISTRATIVE POLICY
No.
83 DISPLAY OF FLAGS AT CITY FACILITIES
DATE ISSUED:
5/24/2021
Revised 5/27/2025
PURPOSE:

The purpose of this policy is to standardize the manner in which the national, State, City and Ceremonial flags, as identified herein, are to be displayed at certain City of Pacifica facilities.

The City's flagpoles are not intended to serve as a forum for free expression by the public.

Nothing set forth in this policy is intended to prohibit or curtail individuals from displaying a flag on private property under his or her control or to wear or carry a flag.

POLICY:

1. Outdoor Display
The United States, State (“Bear”), City and Ceremonial flags may be flown from separate staffs or may be flown from the same flag staff as follows:
a. When two or more flags are flown from the same staff, the flag of the United States should always be at the peak of the staff.
b. When three flags are flown on the same staff, the United States flag shall be on top followed by the Bear Flag of the State of California followed by City and Ceremonial flags.
c. When three or more flags are grouped and displayed from separate staffs, the flag of the United States should be at the center and at the highest point. The Bear Flag of the State of California is accorded the next place of honor on the viewer's left as they face the building (refer to 1(a) above).
d. Flags should be displayed between 8:00 a.m. and 5:00 p.m. Illuminated flags may be displayed 24 hours a day. Flags should not be flown in inclement weather.

2.a
Packet Pg. 192 Attachment: Attachment A: Adminstrative Policy #83 - Display Of Flags at City Facilities - Revised (Clean) [Revision 1] (5944 : Resolution - Flag Administrative Policy No. 83 p. 2

2. Indoor Display
a. City Council Chambers
The United States flag should be displayed on a staff in the position of honor on the right side of the City Council. The California and City flags should stand to the left of the United States flag. All flags should be on the same riser.
b. Auditoriums, Meeting Halls
When used on a speaker’s platform, the flag, if displayed flat, should be displayed above and behind the speaker. When displayed from a staff in a public auditorium, the flag of the United States of America should hold the position of superior prominence, in advance of the audience, and in the position of honor at the speaker’s right as he/she faces the audience.

Any other flag so displayed should be placed on the left of the speaker or to the right of the audience.

3. Flying Flags at Half Staff
a. “Half-staff” is a style of flag display where a flag is flown approximately one-half the distance between the top and bottom of the staff.
b. All flags displayed on City-owned property pursuant to this policy will be flown at halfstaff on the following occasions:
i. By required order through proclamation by the President of the United States
ii. By required order through proclamation by the Governor of California iii. Memorial Day, last Monday in the month of May from sunrise to noon

4. Ceremonial Flags
Ceremonial flags, as identified below, will be flown at City Hall and on the Beach Boulevard Promenade only for the time period specified. Additionally, ceremonial flags, as identified below, may be flown at other city-owned facilities such as the Pacifica Community Center, Sharp Park Library, and Sanchez Library, only for the time period specified. The City's flagpoles are not intended to serve as a forum for free expression by the public.

The following Ceremonial flags may be displayed by the City as an expression of the City’s official sentiments:

Pride Flag
• The Ceremonial Pride flag may be displayed below the United States, Bear flag and City flag annually during the month of June.

2.a
Packet Pg. 193 Attachment: Attachment A: Adminstrative Policy #83 - Display Of Flags at City Facilities - Revised (Clean) [Revision 1] (5944 : Resolution - Flag Administrative Policy No. 83 p. 3

5. Care of All Flags
Flags are to be dry-cleaned or replaced when they have been soiled. Flags that are torn are not to be flown but are to be burned, if made from a material that is safe to burn. Otherwise, the flag will be donated to a VFW, American Legion or other appropriate flag retirement donation center.

6. Responsibility
The Department of Public Works is responsible for bringing the flag displays at certain City facilities (City Hall, Sharp Park Library, the Beach Boulevard Promenade) into compliance with this policy. On weekends and holidays, Public Works shall be responsible for bringing the flag displays at those City facilities into compliance with this policy.

The Park, Beaches and Recreation Department is responsible for bringing flag displays at the Community Center into compliance with this policy.

The Fire Department is responsible for bringing the flag displays at the Fire Stations on City property into compliance with this policy.

The Police Department is responsible for bringing the flag displays at the Police Station into compliance with this policy.

2.a
Packet Pg. 194 Attachment: Attachment A: Adminstrative Policy #83 - Display Of Flags at City Facilities - Revised (Clean) [Revision 1] (5944 : Resolution - Flag Administrative Policy No. 83 p. 1

CITY OF PACIFICA

ADMINISTRATIVE POLICY
No.
83 DISPLAY OF FLAGS AT CITY FACILITIES
DATE ISSUED:
5/24/2021
Proposed
Revision
5/27/2025
PURPOSE:

The purpose of this policy is to standardize the manner in which the national, State, City and Ceremonial flags, as identified herein, are to be displayed at certain City of Pacifica facilities.

The City's flagpoles are not intended to serve as a forum for free expression by the public.

Nothing set forth in this policy is intended to prohibit or curtail individuals from displaying a flag on private property under his or her control or to wear or carry a flag.

POLICY:

2.b
Packet Pg. 195 Attachment: Attachment B: Redline Version - Adminstrative Policy #83 - Display Of Flags at City Facilities [Revision 1] (5944 : Resolution - Flag Administrative Policy No. 83 p. 2

All flags should be on the same riser.
b. Auditoriums, Meeting Halls
When used on a speaker’s platform, the flag, if displayed flat, should be displayed above and behind the speaker. When displayed from a staff in a public auditorium, the flag of the United States of America should hold the position of superior prominence, in advance of the audience, and in the position of honor at the speaker’s right as he/she faces the audience.

Any other flag so displayed should be placed on the left of the speaker or to the right of the audience.

The following Ceremonial flags may be displayed by the City as an expression of the City’s official sentiments:

Pride Flag
• The Ceremonial Pride flag may be displayed below the United States, Bear flag and City flag annually during the month of June.

2.b
Packet Pg. 196 Attachment: Attachment B: Redline Version - Adminstrative Policy #83 - Display Of Flags at City Facilities [Revision 1] (5944 : Resolution - Flag Administrative Policy No. 83 p. 3

The Park, Beaches and Recreation Department is responsible for bringing flag displays at the Community Center into compliance with this policy.

The Fire Department is responsible for bringing the flag displays at the Fire Stations on City property into compliance with this policy.

The Police Department is responsible for bringing the flag displays at the Police Station into compliance with this policy.

2.b
Packet Pg. 197 Attachment: Attachment B: Redline Version - Adminstrative Policy #83 - Display Of Flags at City Facilities [Revision 1] (5944 : Resolution - Flag

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
5/27/2025
1 SUBJECT:

Approval of Agreement with HFS Systems (a division of Howell Electric) for the purchase and upgrade to the existing security cameras, access controls to the Pacifica Police Department, and replacement of intercoms in the Police Department's holding facility.

RECOMMENDED ACTION:

Move to adopt a resolution approving the Agreement with HFS Systems (a division of Howell Electric) for the purchase and upgrade to the existing security cameras, access controls to the Pacifica Police Department, and replacement of intercoms in the Police Department’s holding facility in the amount of $130,232; and Authorize the City Manager or Designee to Execute all Documents Associated with the Project.

STAFF CONTACT:

Bill Glasgo, Police Captain
[email protected]
(650) 738-7314
BACKGROUND:

On March 24, 2025, City Council approved the mid- year budget review for fiscal year 2024-25 budget (resolution No. 26-2025). In this budget adjustment, staff recommended an adjustment in the Police Departments budget for the purchase and upgrade to the existing security cameras, access controls and replacement of intercoms in the Police Department’s holding facility. City Council approved this adjustment.

On November 20, 2024, the Board of State and Community Corrections (BSCC) conducted their 2023-2024 comprehensive inspection of the Pacifica Police Department’s temporary holding facility. This inspection was conducted pursuant to Penal Code Section 6031 to determine compliance with the Minimum Standards for Local Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. The inspection results determined that the Police Department was not in compliance with Title 24, Section 1231.2.22 regarding the inoperable audio monitoring systems inside the holding cells.

On January 10, 2025, the Pacifica Police Department submitted a Corrective Action Plan (CAP) to the BSCC addressing the non-compliance issue identified in the inspection. BSCC acknowledged receipt of the CAP and will be conducting a follow-up inspection to verify compliance in 60 days, which has already passed and we have been given an extension. If the Police Department’s audio monitoring systems do not come into compliance the BSCC can decertify our holding cells.

Additionally, staff determined the Police Department’s entire security camera system and access control system to the building was outdated and that the 20- year old system can no longer be serviced. Furthermore, the current camera configuration does not have 360- degree surveillance capability of the exterior of the building. This poses serious safety concerns 3 Packet Pg. 198
Pacifica City Council 2
May 27, 2025
because police personnel have been ambushed in their vehicles and coming to and from the police department. On February 22, 2025, a Hillsborough police officer was ambushed and shot at their police department. The suspect fled the scene and is still outstanding. There were no security cameras that capture the shooting of the police officer. The Hillsborough Police Department is less than 10 miles away from Pacifica.

DISCUSSION:

The request is aligned with the original City -wide plan to update security camera systems to most City buildings starting with the Civic Center. The scope of work will include the installation of security cameras, access control systems, and holding cell intercoms at the Police Department building. Not only will this be necessary to pass the BSCC follow up inspection, but will be critically important to enhance security, improve monitoring capabilities. This will achieve better safety, real-time surveillance, and more reliable incident documentation.

Factors Driving the Request for Change
Enhanced Safety: Improves protection for officers, staff, and visitors, minimizing the risk of unauthorized access or potential threats.

Upgraded Technology: Newer systems offer higher-quality video, better resolution, and advanced analytics (e.g., motion detection).

Real-time Monitoring: Allows for instant surveillance and response, which is critical for emergencies or suspicious activities.

Improved Incident Documentation: High-definition cameras and access logs provide clear, reliable evidence for investigations and legal proceedings.

Compliance with Regulations: Ensures the facility meets current legal requirements and best practices for security standards.

Remote Access: Modern systems enable remote monitoring, enhancing the ability to oversee security from anywhere.

Integration with Other Systems: Updated systems can integrate with alarms, emergency protocols, or building automation for more comprehensive security management.

Reduced Human Error: Automated systems reduce the chances of missed security breaches or surveillance gaps.

Deterrence of Criminal Activity: Visible, high-tech cameras and access control points deter unauthorized individuals from attempting to breach the facility.

Increased Operational Efficiency: Streamlined processes, such as electronic access control, can reduce manual security tasks and improve overall facility management.

Future-proofing: Investing in the latest technologies ensures long-term sustainability and reduces the need for frequent upgrades.

Impact of Change
Improved Security: Increased surveillance and controlled access lead to a safer environment for personnel, detainees, and visitors.

Faster Response Times: Real-time monitoring allows for quicker identification of security threats and more immediate action.

Better Incident Resolution: High-quality footage and accurate access logs aid in resolving disputes, identifying suspects, and providing evidence in investigations.

Operational Efficiency: Automation of security protocols can streamline facility operations and reduce human error, freeing up resources for other tasks.

Cost Savings Over Time: Reducing manual security checks and improving incident 3 Packet Pg. 199
Pacifica City Council 3
May 27, 2025
prevention can lead to long-term savings in damage control and personnel costs.

Public Trust: Enhanced security measures help build public confidence in the facility’s ability to protect staff and sensitive information.

Legal and Regulatory Compliance: Updated systems ensure the facility adheres to evolving security regulations and reduces liability risks.

Deterrence of Crime: Visible and sophisticated security systems may deter criminals from attempting to infiltrate or target the facility.

Scalability for Future Needs: Modern systems are often adaptable, allowing for easier upgrades and integration as future security requirements evolve.

Staff did not solicit a 3-bid process as this request is exempt under 7.1 of the City of Pacifica’s purchasing policy under the Protection of Public Welfare exemption.

Given the significant benefits that can come with the enhanced security and improved monitoring capabilities and the need to pass the BSCC follow up inspection, the City Manager and the Chief of Police are recommending approval of the agreement with HFS Systems.

ALTERNATIVE ACTION:

The City Council may choose not to approve this agreement. No alternatives at this time as a portion of this project is required by the state to become compliant with our audio/video capabilities inside our holding cells.

RELATION TO CITY COUNCIL STRATEGIC GOAL 2:

City Council Strategic Goal 2 - Improve and steward City infrastructure, streets, and facilities.

ENVIRONMENTAL REVIEW:

The approval of the agreement is not subject to review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21000, et seq. and the CEQA Guidelines (14 Cal. Code Regs. §§ 15000 et. seq.), including without limitation, Public Resources Code section 21065 and California Code of Regulations 15378 as this is not a “project” that may cause a direct, or reasonably foreseeable indirect, physical change in the environment.

FISCAL IMPACT:

To upgrade the Police Department Facilities security cameras, access control, and become compliant with the holding cell audio/video mandate this project would have a one-time cost of $130,232 with $30,000 to be covered by the Citizens' Option for Public Safety (COPS) Grant, and the remaining $101,000 by the General Fund.

There will be approximately $13,000 in on-going cost to the General Fund for yearly cloud storage (starting in year 2), for mobile credential and card management, and 10 -year camera warranty with an active license.
3 Packet Pg. 200
Pacifica City Council 4
May 27, 2025
Total cost for project $130,232
$30,000 covered by COPS Grant (Citizens Options for Public Safety) $100,232 remaining balance covered by General Fund
Project Breakdown
Security Camera & Access Control System Proposal $110,878 Holding Cell Intercom Proposal $19,354
TOTAL COST $130,232
ORIGINATED BY:

Police
ATTACHMENT LIST:

Attachment A: Security Camera and Access Control Proposal (PDF) Attachment B: Holding Cell Intercom Proposal (PDF)
3 Packet Pg. 201
Pacifica City Council 5
May 27, 2025
RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPROVING AN

AGREEMENT WITH HFS SYSTEMS (A DIVISION OF HOWELL ELECTRIC) FOR THE

PURCHASE AND UPGRADE TO THE EXISTING SECURITY CAMERAS, ACCESS

CONTROLS TO THE PACIFICA POLICE DEPARTMENT, AND REPLACEMENT OF INTERCOMS IN THE POLICE DEPARTMENT’S HOLDING FACILITY IN THE AMOUNT OF $130,232; AND AUTHORIZE THE CITY MANAGER OR DESIGNEE TO EXECUTE ALL

DOCUMENTS ASSOCIATED WITH THE PROJECT
WHEREAS, the City of Pacifica recognizes the critical importance of maintaining and enhancing the safety and security of the Pacifica Police Department’s facilities and operations; and
WHEREAS, the current security camera system, access control system, and holding cell intercom are in need of upgrades to ensure continued reliable and secure operation in accordance with modern standard; and
WHEREAS, the Police Department has identified a comprehensive solution that addresses these security needs through the purchase and upgrade of the aforementioned systems; and
WHEREAS, the total cost for the procurement and installation of the upgraded systems is $130,232, as proposed in the attached documentation; and WHEREAS, the City Council approved the FY 2024-25 mid-year budget to include sufficient funding in the Police Department budget to fund the costs of this purchase.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pacifica that an agreement with HFS Systems (a division of Howell Electric) for the purchase and upgrade to the existing security cameras, access controls to the Pacifica Police Department and replacement of the intercoms in the Pacifica Police Department’s holding facility is hereby approved.

BE IT FURTHER RESOLVED, that the City Manager or his designee is authorized to execute the agreement and all documents necessary to effectuate the intent of this resolution. • • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 27th day of May, 2025, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_________________________________
Sue Beckmeyer, Mayor
3 Packet Pg. 202
Pacifica City Council 6
May 27, 2025
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 3 Packet Pg. 203

3.a
Packet Pg. 204
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 205
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 206
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 207
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 208
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 209
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 210
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 211
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 212
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 213
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 214
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 215
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 216
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 217
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 218
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 219
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 220
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 221
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 222
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 223
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 224
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 225
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 226
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 227
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 228
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 229
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 230
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 231
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 232
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 233
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 234
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 235
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 236
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 237
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 238
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.a
Packet Pg. 239
Attachment: Attachment A: Security Camera and Access Control Proposal (5937 : Security Camera and Access Control System)

3.b
Packet Pg. 240
Attachment: Attachment B: Holding Cell Intercom Proposal (5937 : Security Camera and Access Control System)

3.b
Packet Pg. 241
Attachment: Attachment B: Holding Cell Intercom Proposal (5937 : Security Camera and Access Control System)

3.b
Packet Pg. 242
Attachment: Attachment B: Holding Cell Intercom Proposal (5937 : Security Camera and Access Control System)

3.b
Packet Pg. 243
Attachment: Attachment B: Holding Cell Intercom Proposal (5937 : Security Camera and Access Control System)

3.b
Packet Pg. 244
Attachment: Attachment B: Holding Cell Intercom Proposal (5937 : Security Camera and Access Control System)

3.b
Packet Pg. 245
Attachment: Attachment B: Holding Cell Intercom Proposal (5937 : Security Camera and Access Control System)

3.b
Packet Pg. 246
Attachment: Attachment B: Holding Cell Intercom Proposal (5937 : Security Camera and Access Control System)

3.b
Packet Pg. 247
Attachment: Attachment B: Holding Cell Intercom Proposal (5937 : Security Camera and Access Control System)

3.b
Packet Pg. 248
Attachment: Attachment B: Holding Cell Intercom Proposal (5937 : Security Camera and Access Control System)

3.b
Packet Pg. 249
Attachment: Attachment B: Holding Cell Intercom Proposal (5937 : Security Camera and Access Control System)

3.b
Packet Pg. 250
Attachment: Attachment B: Holding Cell Intercom Proposal (5937 : Security Camera and Access Control System)

3.b
Packet Pg. 251
Attachment: Attachment B: Holding Cell Intercom Proposal (5937 : Security Camera and Access Control System)

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
5/27/2025
1 SUBJECT:

Data Sharing Memorandum of Understanding (MOU) with the County of San Mateo and San Mateo County law enforcement agencies for a Data Aggregation Platform to provide a standardized approach and method of collection and sharing of information within their electronic data systems.

RECOMMENDED ACTION:

Adopt a resolution of the City Council of the City of Pacifica authorizing the execution of a Data Sharing Memorandum of Understanding (MOU) with the County of San Mateo, the Town of Atherton, the City of Belmont, the City of Brisbane, the Town of Broadmoor, the City of Burlingame, the City of Colma, the City of Daly City, the City of East Palo Alto, the City of Foster City, the City of Menlo Park, the City of Redwood City, the City of San Bruno, the City of San Mateo, and the City South San Francisco for a Data Aggregation Platform to provide a standardized approach and method of collection and sharing of information within their electronic data systems with no cost to the City of Pacifica.

STAFF CONTACT:

Brandon Smith, Police Sergeant
(650) 738-7314
[email protected]
Maria Sarasua, Police Chief
(650) 738-7314
[email protected]
BACKGROUND:

San Mateo County allied law enforcement agencies have a longstanding history of working together to provide efficient utilization of resources in public safety efforts. In 2023, the San Mateo County Sheriff’s Office secured grant funding from the California Board of State and Community Corrections (BSCC) Organized Retail Theft Grant. The primary objectives of the grant are to fund law enforcement agency initiatives to address organized retail theft, vehicle and vehicle accessory theft, and cargo theft. Part of these funds supported the development of a data aggregation platform, designed to facilitate seamless information-sharing among San Mateo County law enforcement agencies and enhance bi-directional data collaboration.

The Police Department already participates in a data-sharing MOU with other law enforcement agencies in San Mateo County via Sunridge Systems RIMS which is our records management system. RIMS serves as the records management system for every agency in San Mateo County, as well as the computer aided dispatch software for all agencies not contracted with Public Safety Communications. While RIMS enables data sharing, it requires users to search each agency’s data independently, leading to redundant work and limited efficiency.

Additionally, users may need to log into multiple platforms to retrieve necessary information. 4 Packet Pg. 252
Pacifica City Council 2
May 27, 2025
The proposed software aggregation platform allows for centralized data access through a single, user-friendly application, streamlining data retrieval and improving operational efficiency.

This platform is meant to enhance and simplify access to existing data, not replace existing records management software.

The shared law enforcement system uses a software aggregation platform called C3 AI. The C3 AI tool will aggregate data from police records, dispatch software, license plate readers and other intelligence into a single application, enabling law enforcement to efficiently and accurately search through various disparate datasets.

This tool will enhance efficiency by allowing searches across multiple platforms to be completed within seconds, rather than taking several minutes or hours as previously required. In addition, it will improve accessibility by allowing officers to retrieve information directly from their patrol vehicles, eliminating the need to return to the police station to conduct follow-up inquiries. This increased accessibility will improve field operations and streamline investigative workflows.

DISCUSSION:

In January 2021, the San Mateo County Sheriff’s Office initiated a project with C3 AI to develop a consolidated data aggregation platform. The software consolidates data from four core record systems into a single, unified interface, enabling efficient cross-agency data viewing. The C3 AI Law Enforcement system went live in the Sheriff’s Office in March 2022. Daly City Police Department joined as a pilot agency, helping test the software’s ability to integrate data securely across multiple agencies. In September 2023, grant funding expanded the program to include the Pacifica Police Department and the police departments for the following cities: the Town of Atherton, the City of Belmont, the City of Brisbane, the Town of Broadmoor, the City of Burlingame, the City of Colma, the City of East Palo Alto, the City of Foster City, the City of Menlo Park, the City of Redwood City and the City South San Francisco. Daly City will fund implementation of the C3 AI Law Enforcement platform for their agency, as well as for the San Bruno and San Mateo Police Departments.

This platform supports collaboration amongst participating agencies and significantly improves investigative efficiency by simplifying data access. The platform is hosted within a Criminal Justice Information Services (CJIS)-compliant secure government cloud environment managed by the San Mateo County Sheriff’s Office. Its features support single source information procurement, including resolution/correlation of person and vehicle identities into one record, and it already contains and will provide access to San Mateo County law enforcement data. This software solution enhances public safety by efficiently integrating disparate data sources into a single, searchable platform for law enforcement personnel to derive investigative insights in near real-time. All shared data is managed securely and in compliance with applicable laws, with usage restricted to authorized personnel.

The proposed Memorandum of Understanding (MOU) between County law enforcement agencies will allow for more efficient secured sharing of data in support of public safety efforts.

The MOU establishes a standardized framework for collaboration and data exchange, specifically to enhance public safety using this centralized, AI-powered law enforcement system.

Authorized personnel from each agency will have secure, regulated access to shared data for investigative purposes, adhering to federal and state security standards. Member agencies retain control over their data and can restrict access as needed. The agreement emphasizes data security, proper training for users, compliance with legal standards, respect for privacy rights, and prohibits data use for immigration enforcement in a manner that is consistent with the City’s obligations, rights and applicable laws and regulations, including the California Values 4 Packet Pg. 253
Pacifica City Council 3
May 27, 2025
Act. The MOU will be reviewed every three years, with an option for parties to withdraw or amend. Agencies may withdraw from the MOU with 90 days’ notice.

The Pacifica Police Department would contribute data to the platform and only participating agencies would have access to the data. All agencies will share and participate in the Sheriff’s Office’s custom version of the application, which is hosted on the Sheriff’s Office secure government cloud account. All searches and queries into the platform are logged in an audit trail. The information residing in the shared data repositories would be used as a pointer system for investigative leads or guidance.

Data sharing among law enforcement agencies is essential for creating a comprehensive view of criminal activity across jurisdictions. This can enable a faster response and ultimately improve public safety. Staff recommends approving the MOU as it fosters a unified approach to data sharing across all participating entities. Approval of the MOU will enable the Pacifica Police Department to leverage this platform, optimizing resource use and reinforcing public safety efforts through efficient data-sharing and collaborative engagement ALTERNATIVE ACTION:

The City Council may choose not to adopt the proposed resolution.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:

Strategic Goal 2 - Improve and steward City infrastructure, streets, and facilities.

FISCAL IMPACT
The San Mateo County Sheriff’s Office fully funds the application through the BSCC Organized Retail Theft Grant, allowing the Pacifica Police Department access at no cost. There is no associated in-house cost as the associated databases are configured for data sharing.

ORIGINATED BY:

Police
ATTACHMENT LIST:

Attachment A: Data Sharing MOU (DOCX)
4 Packet Pg. 254
Pacifica City Council 4
May 27, 2025
RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA AUTHORIZING THE

CITY MANAGER TO EXECUTE A DATA SHARING MEMORANDUM OF UNDERSTANDING (MOU) WITH THE COUNTY OF SAN MATEO, THE TOWN OF ATHERTON, THE CITY OF

BELMONT, THE CITY OF BRISBANE, THE TOWN OF BROADMOOR, THE CITY OF

BURLINGAME, THE CITY OF COLMA, THE CITY OF DALY CITY, THE CITY OF EAST

PALO ALTO, THE CITY OF FOSTER CITY, THE CITY OF MENLO PARK, THE CITY OF

REDWOOD CITY, THE CITY OF SAN BRUNO, THE CITY OF SAN MATEO, AND THE CITY

SOUTH SAN FRANCISCO FOR A DATA AGGREGATION PLATFORM
WHEREAS, in 2023, the San Mateo County Sheriff’s Office secured grant funding from the California Board of State and Community Corrections (BSCC) Organized Retail Theft Grant.

Part of these funds supported the development of a data aggregation platform, designed to facilitate seamless information-sharing among San Mateo County law enforcement agencies and enhance bi-directional data collaboration; and
WHEREAS, the proposed software aggregation platform allows for centralized data access through a single, user-friendly application, streamlining data retrieval and improving operational efficiency; and
WHEREAS, the City of Pacifica already participates in a data-sharing MOU with the other law enforcement agencies in San Mateo County via Sunridge Systems which serves as the records management system for every agency in San Mateo County, as well as the computer aided dispatch software for all agencies not contracted with Public Safety Communications; and
WHEREAS, approval of the MOU will significantly improve investigative efficiency by simplifying data access while maintaining a Criminal Justice Information Services (CJIS)- compliant secure government cloud environment managed by the San Mateo County Sheriff’s Office; and
WHEREAS, the proposed data aggregation platform enhances public safety by efficiently integrating disparate data sources into a single, searchable platform allowing City of Pacifica Police Department personnel to derive investigative insights in near real-time and improving operational efficiency; and
WHEREAS, approval of the MOU will enable the City of Pacifica Police Department to leverage this platform, optimizing resource use and reinforcing public safety efforts through efficient data-sharing and collaborative engagement; and WHEREAS, the San Mateo County Sheriff’s Office fully funds the data aggregation platform through the BSCC Organized Retail Theft Grant, allowing the Pacifica Police Department to access the platform at no cost.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pacifica that the City Manager is hereby authorized to execute a Data Sharing Memorandum Of Understanding with the County of San Mateo, the Town of Atherton, the City of Belmont, the 4 Packet Pg. 255
Pacifica City Council 5
May 27, 2025
City of Brisbane, the Town of Broadmoor, the City of Burlingame, the City of Colma, the City of Daly City, the City of East Palo Alto, the City of Foster City, the City of Menlo Park, the City of Redwood City, the City of San Bruno, the City of San Mateo, and the City South San Francisco for a data aggregation platform; and
BE IT FURTHER RESOLVED, that the City Manager is hereby authorized to execute the MOU in the form attached hereto, with minor revisions that may be approved by the City Attorney.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 27th day of May 2025, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_________________________
Sue Beckmeyer, Mayor
ATTEST: APPROVED AS TO FORM:
_________________________ _________________________
Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 4 Packet Pg. 256

DATA SHARING

MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding (hereinafter “MOU” or “Agreement”) is made and entered into this day of , 2024 by and between the County of San Mateo, on behalf of the San Mateo County Sheriff’s Office (“SMCSO”) and the following entities:
• the Town of Atherton, a California municipal corporation on behalf of the Atherton Police Department (“Atherton”),
• the City of Belmont, a California municipal corporation on behalf of the Belmont Police Department (“Belmont”),
• the City of Brisbane, a California municipal corporation on behalf of the Brisbane Police Department (“Brisbane”),
• the Town of Broadmoor a California municipal corporation on behalf of the Broadmoor Police Department, (“Broadmoor”),
• the City of Burlingame a California municipal corporation on behalf of the Burlingame Police Department, (“Burlingame”),
• the City of Colma, a California municipal corporation on behalf of the Colma Police Department (“Colma”)
• the City of Daly City, a California municipal corporation on behalf of the Colma Police Department (“Daly City”),
• the City of East Palo Alto, a California municipal corporation on behalf of the East Palo Alto Police Department (“East Palo Alto”),
• the City of Foster City, a California municipal corporation on behalf of the Foster City Police Department (“Foster City”),
• the City of Menlo Park, a California municipal corporation on behalf of the Menlo Park Police Department (“Menlo Park”),
• the City of Pacifica, a California municipal corporation on behalf of the City of Pacifica Police Department (“Pacifica”),
• the City of Redwood City, a California municipal corporation on behalf of the Redwood City Police Department (“Redwood City”),
• the City of San Bruno, A California municipal corporation on behalf of the San Bruno Department (“San Bruno”),
• the City of San Mateo, a California municipal corporation on behalf of the San Mateo Police Department (“San Mateo”),
• and the City of South San Francisco, a California municipal corporation on behalf of the South San Francisco Police Department (“South San Francisco”).

SMCSO, Atherton, Belmont, Brisbane, Broadmoor, Burlingame, Colma, Daly City, East Palo Alto, Foster City, Menlo Park, Pacifica, Redwood City, San Bruno, San Mateo, and South San Francisco may collectively be referred to as “Parties” and individually referred to as “Party.”

4.a
Packet Pg. 257 Attachment: Attachment A: Data Sharing MOU (5947 : Public Safety Data Sharing MOU - C3AI)

RECITALS
WHEREAS, the Parties provide public safety services within their jurisdictions; and WHEREAS, the Parties have found it to be of mutual benefit to provide for the most efficient utilization of their resources and services in the application to public safety efforts within their jurisdictions; and
WHEREAS, the Parties are committed to cooperation and coordination in providing the highest level of safety services to the public, guided by the principle that cooperative efforts are in the public’s best interest; and
WHEREAS, the Partiessupport the sharing of information contained within their respective electronic data systems in furtherance of collaboration with other Criminal Justice Information Services (“CJIS”) Compliant public safety entities, through integrated systems of information technology that the Parties have developed, established, and/or licensed; and WHEREAS, the Parties intend that confidential records or information shared between the Parties under this Agreement will be subject to Government Code Section 7921.505(c)(5), which protects from disclosure under the California Public Records Act exempt or privileged records that one governmental agency shares with another governmental agency pursuant to an agreement that the latter will treat the disclosed records as confidential; and WHEREAS, the Parties agree that every Party receiving confidential records or information under this Agreement will treat the disclosed records as confidential; and WHEREAS, the Parties recognize the need to protect each Party’s ownership and control over its shared information, to optimize the means through which shared information is accessed or analyzed, and to protect privacy and civil liberties in accordance with the law; and WHEREAS, the Parties further desire to share information contained within their electronic data systems under the conditions set forth in this MOU.

NOW, THEREFORE, for and in consideration of the covenants contained herein, the Parties hereby agree as follows:

AGREEMENT
I. PURPOSE
The purpose of this MOU is to provide a standardized approach and method of collection and sharing of information within the respective electronic data systems between the Parties and to facilitate bi-directional data collaboration among other CJIS Compliant public safety agencies in a manner that is consistent with the Parties’ obligations, rights and applicable laws and regulations, including the California Values Act.

4.a
Packet Pg. 258 Attachment: Attachment A: Data Sharing MOU (5947 : Public Safety Data Sharing MOU - C3AI) II. DEFINITIONS AND OTHER TERMINOLOGY
Authorized Users: Personnel (employees and/or independent contracts) of a Party that have the appropriate clearance and authority to utilize and access shared data as a function of their employment, in support of law enforcement or public safety investigatory activity.

Data: Electronic records, analyses, images, and other information associated with incidents, persons, or objects, originally created by a Party and existing in a Party’s system or database.

Contributed Data: Records originating from a Party that a Party has elected to share with other appropriate parties.

C3 AI Law Enforcement System: An integrated, artificial intelligence (“AI”)-powered intelligence analysis software solution that enhances public safety by efficiently integrating disparate data sources into a single, searchable platform for law enforcement personnel to derive investigative insights in near real-time.

Data Repository: An enterprise data storage entity or entities into which data has been specifically partitioned for an analytical or reporting purpose.

Shared Data: The aggregate pool of shared information from Member Agencies and other contributing sources, made available via SMCSO or facilitated by SMCSO-hosted technology systems, and/or efforts.

III. DATA ACCESS
A. Data contributed by each Party will be shared with all Parties that have entered into this MOU. The Parties agree not to facilitate information sharing between law enforcement entities that have not entered into agreements allowing such sharing.

B. Nothing in this Agreement shall be construed to require a Party:

1. To disclose information owned and controlled by a Party, if the Party determines, in its sole discretion, it does not have the ability or authority to disclose;

2. To perform any act that a Party determines, is contrary to law or public policy;

3. To provide personnel, equipment, or services to another Party; or

4. To modify data owned by another Party or inhibit or restrict any other Party or Parties use of its own information technology system or systems.

4.a
Packet Pg. 259 Attachment: Attachment A: Data Sharing MOU (5947 : Public Safety Data Sharing MOU - C3AI) IV. DATA SHARING AND SECURITY
A. Requirements
Each Party has sole discretion to share the information it wishes to contribute and place restrictions on the recipient and/or audience to which contributed data may be shared. Parties are not required to contribute data to shared data repositories. In gathering, sharing, and storing information, and in all other respects in performing acts related to this Agreement, the Parties will comply with all applicable laws, rules, and regulations and agree to enforce and maintain security requirements for the information stored or shared in their respective data repositories, including but not limited to as specified in the California Values Act, the Information Practices Act, the Public Records Act, California Attorney General’s Model Standards and Procedures for Maintaining Criminal Intelligence Files and Criminal Intelligence Operational Activities and 28 Code of Federal Regulations (“CFR”) Part 23.

B. Security Standards
The Parties agree to enforce and maintain security for shared data in compliance with all applicable laws, including but not limited to the California Department of Justice’s California Law Enforcement Telecommunications System Policies, Practices, and Procedures (“CLETS PPP”), the Federal Bureau of Investigation’s Criminal Justice Information System Security Policy (“FBI CJIS Security Policy”), the California Attorney General’s Model Standards and Procedures for Maintaining Criminal Intelligence Files and Criminal Intelligence Operational Activities and 28 CFR Part 23, Civil Code Section 1798.90.5 et seq, Government Code Section 34090.6, and each Party's Automated License Plate Reader (“ALPR”) policy, if applicable.

The Parties shall store information, whether electronic or hardcopy, only in a manner that is compliant with all applicable physical security and cyber security requirements. Data shall be retained, purged, and destroyed in accordance with all applicable standards, inclusive of each Party’sretention policy for their contributing data. Data exchange and user accessshall be achieved using encryption, private networks, or other configurations that follow current best practices for information technology.

In compliance with the aforementioned CLETS PPP and FBI CJIS Security Policy, The Parties grant authority to SMCSO the duties and responsibilities of CLETS security clearances, which includes state and federal level fingerprint-based background checks of all C3 AI employees who have unescorted physical or logical access to CLETS-related hardware, software or unencrypted criminal justice information (“CJI”) and maintenance of CLETS-related forms and records. Unless already known, Parties shall provide SMCSO the names of C3 AI employees who require unescorted physical or logical accessto CLETS-related hardware,software or unencrypted CJI and request fingerprinting services prior to granting unescorted physical or logical access. SMCSO agrees to provide fingerprinting services within thirty (30) days of a request.

C. Approved Utilization
The Parties agree to use information residing in the shared data repositories, including but not limited to the C3 AI Law Enforcement platform, as a pointer system for investigative leads or guidance, and not as the sole source of probable cause for law enforcement actions. The Parties

4.a
Packet Pg. 260 Attachment: Attachment A: Data Sharing MOU (5947 : Public Safety Data Sharing MOU - C3AI) further agree that the information hosted in the data repositories shall be used for law enforcement purposes only and that only law enforcement agency employees that have been subject to background screening will be allowed access to the system. Background screenings must be fingerprint based including checks of both the state and national criminal history repositories. If a felony conviction of any kind is found, access to the data repositories shall not be granted or otherwise revoked.

Consistent with the preceding paragraph, Parties acknowledge that data maintained in the C3 AI data repository system consists of information that may or may not be accurate. Parties neither warrant nor may they rely upon the accuracy of such information. Parties understand and agree to convey this caution to their employees who are Authorized Users. It shall be the responsibility of the Party or Authorized User requesting or using the data to confirm the accuracy of the information before taking any enforcement-related action.

D. Authorized Users
Each Party shall be responsible for training its users authorized to access information on the use and dissemination of information obtained from the C3 AI data repository system.

Specifically, users must have a clear understanding of the need to verify the reliability of information with the source agency that contributed the information, when using information for purpose such as obtaining search and arrest warrants, affidavits, subpoenas, etc. Parties must also fully train and credential accessing users regarding the use of third-party information. Each Party is responsible for management of its Authorized User accounts and the activities of its Authorized Users.

E. Contribution of Data into C3 AI Law Enforcement System:

Each Party grants authority to SMCSO to provide contributed data into the C3 AI Law Enforcement system to optimize law enforcement sharing, search, reporting, or analytic capabilities. Additional contributions will require further review or approval by SMCSO and each Party.

All data, including replications, shall be deleted by SMCSO from all shared data repositories within 48 hours of a written request by a Party.

F. Additional Agencies:

Each Party grants authority to SMCSO to execute information sharing agreements with other California law enforcement agencies, and to expand, incorporate, and unify additional shared information from other California Law Enforcement agencies, except where explicitly denied by the Party. SMCSO will notify Parties in advance of such changes for review and approval.

G. Sharing in Compliance with State and Federal Law
In gathering, sharing, and storing information, and in all other respects in performing acts related to this Agreement, the Parties will comply with Section IV, above, all applicable laws, rules, and regulations, both those in existence at the time of execution of this MOU and those enacted subsequent to execution of this MOU, including but not limited to, to the extent applicable, the California Values Act (Government Code Section 7284 et seq.). SMCSO will, consistent with

4.a
Packet Pg. 261 Attachment: Attachment A: Data Sharing MOU (5947 : Public Safety Data Sharing MOU - C3AI) Government Code Section 7284.8(b), ensure that any database is consistent with the Attorney General’s guidance, audit criteria, and training recommendations which require that the databases are governed in a manner that limits the availability of information therein to the fullest extent practicable and consistent with federal and state law, to anyone or any entity for the purpose of immigration enforcement.

No party shall disclose contributed data pursuant to a subpoena, court order or other discovery request without (1) prior timely notification to the Party who is the official custodian of the contributed data, (2) engaging in reasonable and good faith efforts with the requester of the information and the custodian Party to limit disclosure of the contributed data.

H. Ownership of Contributed Data
Each Party retains ownership and control over its contributed data. Any request for information, including but not limited to inquiries under the California Public Records Act, will be directed to the Party that is the originator of the requested data.

V. COSTS
A. Operating Costs
Unless otherwise provided herein or in a supplementary writing, each Party shall bear its own costs in relation to this MOU and continued participation in or access to the data contributed by each Party. All obligations of and expenditures by the Parties will be subject to their respective budgetary and fiscal processes and subject to availability of funds pursuant to all laws, regulations, and policies applicable thereto. The Parties expressly acknowledge that this MOU in no way implies that any funds have been or will be appropriate for such expenditures.

VI. TERM OF AGREEMENT
A. TERM
This MOU shall be effective as of the last signature date of all Parties and will remain in effect until and unless it is terminated. This MOU will be reviewed every three (3) years thereafter for updates and consistency with applicable statutes and policies.

B. WITHDRAWAL
Any Party may withdraw from this MOU upon ninety (90) days’ written notice to all other Parties. Upon withdrawal, the Party’s access to data and contributed data, shall also be terminated.

All rights, obligations, responsibilities, limitations, and other understandings with respect to the disclosure and use of all information received during a Party’s participation in this MOU shall survive any withdrawal.

In the event one Party withdraws their participation from this MOU, this MOU shall survive and continue to be fully effective and binding on the remaining signatories.

4.a
Packet Pg. 262 Attachment: Attachment A: Data Sharing MOU (5947 : Public Safety Data Sharing MOU - C3AI) VII. TERMINATION
This MOU will terminate automatically if two (2) or more Parties have withdrawn their participation from this MOU. All Parties will receive written notice within thirty (30) days of the second Party’s withdrawal.

Upon termination of this MOU, each Party’s access to data and contributed data shall also be terminated. All rights, obligations, responsibilities, limitations, and other understandings with respect to the disclosure and use of all information received during each Party’s participation in this MOU shall survive any termination.

VIII. INDEMNIFICATION
Notwithstanding the provisions of Government Code Section 895.2, each Party shall defend, indemnify, and hold harmless other Parties (as well as their officers, agents, employees and representatives) from any and all losses, liability, damages, claims,suits actions and administrative proceedings resulting from the indemnifying Party’s own acts or omissions (including those of its officers, agents, employees or representatives) arising out of relating to the performance of any of the provisions of this MOU. Parties do not assume liability for the acts or omissions of persons other than their respective officers, agents, employees, and representatives.

IX. SIGNATORIES NOT AGENTS
Parties of this MOU shall have no authority, express or implied, to act on behalf of another Party’s signatory in any capacity whatsoever as an agent. The Parties shall have no authority, express or implied, pursuant to this MOU to bind each other to any obligation.

X. ASSIGNMENTS
Parties to this MOU may not assign any right or obligation pursuant to this MOU. Any attempted or purported assignment of any right or obligation pursuant to this MOU shall be void and of no effect.

XI. AMENDMENTS
This MOU may be amended by a written document signed by all Parties.

XII. SEVERABILITY
If any provision of this MOU is found by any court or other legal authority, or is agreed upon by the Parties, to be in conflict with any law or regulation, then the conflicting provision shall be considered null and void. If the effect of nullifying any conflicting provision is such that a material benefit of this MOU to a Party is lost, then the MOU may be terminated at the option of the affected Party, with the notice required in Section VI. In all other cases, the remainder of this MOU shall be severable and shall continue in full force and effect.

4.a
Packet Pg. 263 Attachment: Attachment A: Data Sharing MOU (5947 : Public Safety Data Sharing MOU - C3AI) XIII. NO THIRD-PARTY BENEFICIARIES
This MOU is intended solely for the benefit of the Parties to this MOU. Any benefit to any third party is incidental and does not confer on any third party to this MOU any rights whatsoever regarding the performance of this MOU. Any attempt to enforce provisions of this MOU by third parties is specifically prohibited.

XIV. WAIVER
A waiver by a Party of a breach of any of the covenants to be performed by another Party shall not be construed as a waiver of any succeeding breach of the same or other covenants, agreements, restrictions, or conditions of this MOU. In addition, the failure of any Party to insist upon strict compliance with any provision of this MOU shall not be considered a waiver of any right to do so, whether for that breach or any subsequent breach. The acceptance by a Party of either performance or payment shall not be considered a waiver of the performing or paying Party’s preceding breach of this MOU.

4.a
Packet Pg. 264 Attachment: Attachment A: Data Sharing MOU (5947 : Public Safety Data Sharing MOU - C3AI) XV. AUTHORITY OF SIGNATORY TO BIND ENTITY
By signing below, each signatory warrants and represents that he/she/they executed this MOU in his/her/their authorized capacity and has legal authority or has received such authority from the Party, to bind the Party. This MOU may be executed in counterparts.

IN WITNESS WHEREOF, the Parties have executed this MOU by the signatures of the fully authorized representative of each Party.

Signed:

Name:

Title:

Agency:

4.a
Packet Pg. 265 Attachment: Attachment A: Data Sharing MOU (5947 : Public Safety Data Sharing MOU - C3AI)

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
5/27/2025
1 SUBJECT:

Adoption of the updated Classification Plan and related recommended Implementation actions based on findings from the Comprehensive Classification Study conducted by Sloan Sakai Yeung & Wong LLP
RECOMMENDED ACTION:

Adopt the Resolution approving the updated Citywide Classification Plan, based on changes identified through the comprehensive review of essential duties, minimum qualifications and Fair Labor Standards Act (FLSA) exemption status including revisions to job classifications, and FLSA status modifications as recommended by the Consultant, and authorizing the City Manager to implement related personnel actions.

STAFF CONTACT:

Zach Harris, HR Manager
650-501-0443
[email protected]
Yulia Carter, Assistant City Manager
(650) 738-7301
[email protected]
BACKGROUND/DISCUSSION:

The City engaged with Sloan Sakai Yeung & Wong, LLP to conduct the initial compensation survey using twelve comparable San Mateo Agencies that was completed in May 2023 and used for the last labor negotiations with all employee labor groups that were completed in June 2023 with all contracts expiring in June 2025.

Following the completion of the last labor negotiations, the City advanced to the second phase of the project to review and update the City’s Classification Plan. While this study was a significant undertaking for the Administrative Services Department, particularly the Human Resources team, it also presented a critical opportunity to modernize the City’s classification structure to make necessary changes to the job classifications to ensure that all positions are classified appropriately, reflecting current duties and operational service demands. The review also identified some necessary updates to ensure compliance with current labor requirements, regulations, and industry standards. The updated plan is a key step in supporting the City’s goal to enhance organizational stability to attract and retain qualified employees and remain competitive with other agencies across the region.

The consulting team began work on the comprehensive classification study in 2024 and 5 Packet Pg. 266
Pacifica City Council 2
May 27, 2025
completed it in May 2025, presenting a range of recommendations to update and improve the City’s classification structure across departments. Key recommendations include consolidation of administrative classifications, creation of new classifications, reclassifications based on operational needs, and adjustments to FLSA status for certain positions.

In addition to these substantive changes, the Consultant has undertaken a series of minor but important refinements to classification specifications throughout the City. These refinements are designed to standardize formatting, terminology, and language, promoting clarity and consistency across all job classifications. While these updates do not materially change the duties or compensation of the affected positions, they enhance the usability and professional presentation of the classification plan.

Prior to finalizing this report for inclusion on the City Council agenda, the Human Resources Manager conducted the required meet-and-confer process with all City bargaining groups and reached an agreement on all key recommendations resulting from the classification study, as outlined below.

1. Citywide Administrative Series:

To modernize and streamline the City’s administrative support structure, a new threelevel Administrative Assistant Series is being established. This series consolidates the existing Administrative Clerk I-II, Recreation Specialist, and Project Coordinator classifications into a unified framework consisting of Administrative Assistant I, II, and III.

The new series creates a clear progression from entry-level administrative support (Administrative Assistant I) to journey-level (Administrative Assistant II), aligning the overall salary range spread with the existing administrative class (Project Coordinator in PW), and creating an advanced-level Administrative Assistant III class to perform complex administrative work. This structured series enhances internal consistency, supports succession planning, and offers defined promotional pathways to improve recruitment, retention, and employee development. It will also increase flexibility across departments, enabling more efficient staffing and internal transfers when vacancies arise.

As part of this reclassification, positions previously designated as 37.5-hour workweeks will be converted to standard 40-hour workweeks. This recommendation will affect five currently filled and two vacant positions citywide. Although not part of the Administrative Assistant series, the salary range for the Executive Assistant to the City Manager classification is recommended to increase by 5% to maintain internal alignment with comparable classifications and to reflect the scope and complexity of this position relevant to other classes in the admin series. The City Manager recommends that the Council approves the new classification series as well as new salary ranges, which have been developed based on a comprehensive market analysis of benchmark agencies and internal equity reviews to ensure both vertical and horizontal alignment with existing City classifications.

Accordingly, salary ranges have been adjusted to reflect this change as presented in the table below:
5 Packet Pg. 267
Pacifica City Council 3
May 27, 2025
Classification Minimum (40 hrs) Maximum (40 hrs)
Administrative Assistant I $5,093 $6,329
Administrative Assistant II $5,879 $7,306
Administrative Assistant III $6,998 $8,696
Executive Assistant to the City Manager $7,671 $8,941
It is important to note that, even with the proposed adjustments, all affected classes listed in the table above will remain below market when compared to the City’s peer agencies. However, these changes will bring the classifications closer to market, enhancing the City’s ability to recruit and retain qualified staff. Impacted employees will be reallocated into the new classifications based on their qualifications, experience, and the nature and complexity of their assigned duties within the series. All employees will remain on the City’s standard merit-based progression, meaning the fiscal impact associated with the increased salary ranges will be phased in overtime and will not be fully realized for several years.

2. Fire Department:
• EMS Chief Reclassification:

In consultation with the labor group and based on recommendations from the consultant, and also in collaboration with North County Fire Authority, the current Paramedic Coordinator position is recommended to be reclassified to EMS Chief.

This reclassification reflects a title change only, with no substantial modifications to the existing minimum qualifications, and therefore will not impact the existing salary range for the position. The updated title more accurately aligns with the position’s current scope of responsibilities, including management of a complex EMS training program and the provision of both direct and indirect supervision during the training and critical incidents.
• Firefighter Paramedic Engineer: This classification is being redefined as an entrylevel Firefighter Engineer class to better align with operational needs. Paramedic duties will continue to be reflected in recruitment and specialty pay, as outlined in the current Memorandum of Understanding (MOU).

Both of these changes represent important updates to job classifications only and do not have any immediate fiscal impact.

3. Public Works
• Engineering Technician Class:

Based on the consultant’s assessment of workforce development needs and the City’s goal to build a strong internal talent pipeline, it has been recommended that the City establish a new entry-level classification of Engineering Technician.

This classification is intended to support the retention of individuals from internship and trainee programs and to provide a structured path for career 5 Packet Pg. 268
Pacifica City Council 4
May 27, 2025
growth within the engineering series. Establishing this classification would allow the City to respond more flexibly to evolving staffing needs and support long-term succession planning within the department.

The new classification will remain unfunded in the current fiscal year and any future request to utilize this class would be brought forward through the City’s normal budget process.
• Operator Series (Wastewater Division):

To better reflect functional specialization and operational needs, the Operator Series is recommended to be structured into two distinct tracks: Plant Operations and Collections. This division will provide clearer role differentiation, support more targeted recruitment and training, and improve career development opportunities within each operational focus area.
• Laboratory Analyst (Wastewater Division) classification is recommended to be designated as FLSA Exempt under the professional exemption category, based on the advanced knowledge required to perform the role, typically acquired through specialized education and training and the application of independent judgement in carrying out complex analytical and technical responsibilities.

4. Parks, Beaches, and Recreation:
• Childcare Teacher Class:

To enhance consistency, align with operational needs, and improve recruitment efforts, the existing Childcare Teacher Series I-II classifications are recommended to be consolidated into a single streamlined classification:

Childcare Teacher. This consolidation specifically aims to address current recruitment challenges and pay structure issues.
• Recreation Manager Classification:

Based on the Consultant’s assessment of departmental functions, reporting structure, and assigned duties, it was determined that the scope and level of responsibility of the Recreation Manager position is more appropriately aligned with the Deputy Director classification used in other City departments. As a result, it is recommended that the City establish a new classification for Deputy Director of Parks, Beaches, and Recreation.

This new class will remain unfunded in the current fiscal year, however, a future budget request will likely be brought forward to reallocate funding from the existing Recreation Manager position to the newly established Deputy Director classification in the upcoming year. This change would enhance departmental leadership capacity and ensure consistency across the City's organizational structure. If approved for the upcoming budget, the Recreation Manager position would be unfunded, but retained as an active classification within the Teamsters Management 350 bargaining unit to preserve operational flexibility and support future staffing needs as appropriate. The new Deputy Director class would be 5 Packet Pg. 269
Pacifica City Council 5
May 27, 2025
established and budgeted within the Unrepresented Management group with a new salary range developed through market analysis of benchmark agencies and internal alignment with other City classifications.

5. Community Development Department:
• Assistant Planner classification, which is currently vacant, is recommended for reclassification to FLSA Exempt status under the professional exemption, based on the nature of the work performed and the required level of specialized knowledge and independent judgment consistent with exemption criteria under the FLSA.

6. Police Department:
• Property and Evidence Technician Series:

The Consultant recommends restructuring the Property and Evidence Technician series from currently three classifications to a streamlined two-level series. This adjustment reflects the current scope of work, eliminates redundancy, and better aligns with the Police Department’s operational needs. The updated structure also supports employee development and retention within the series. There is no immediate fiscal impact associated with this recommendation, as the currently vacant entry-level class will be eliminated, and no changes are proposed to the existing salary ranges for the remaining two classes.

The updated classification plan reflects modernized roles, enhances internal consistency, strengthens career developments, and better aligns with the City’s operational needs and labor market trends. It also supports the City Council’s Goal 1: Enhance Organizational and Fiscal Stability, by establishing a functional and sustainable classification structure that improves the City’s ability to attract and retain talent.

FISCAL IMPACT:

The majority of the proposed changes include adjustments to classifications that have no financial impact. Some recommendations, including updates to FLSA exemption status may result in minor reductions in overtime. Recommendations to create new classifications to support future recruitment and retention also do not have a fiscal impact as they will remain unfunded in this year’s budget. Funding for any new positions will be brought forward before the Council as part of the upcoming or future budget study sessions.

The implementation of the new Administrative Series and conversion of 37.5-hour positions to 40-hour workweeks will have a minor fiscal impact due to the aligned adjustments to salary ranges. The increased salary ranges associated with the standard 40-hour schedule are anticipated to be offset by a reduction in overtime costs, which are currently incurred by 37.5- hour administrative staff supporting 40-hour management schedules and departmental operations.
5 Packet Pg. 270
Pacifica City Council 6
May 27, 2025
It is also important to note that when salary ranges are being increased to reflect market analysis and internal alignment, current incumbents will remain subject to the City's standard merit-based progression. As such, the full fiscal impact of these adjustments is expected to phase in gradually over time and may not be fully realized for several years.

Therefore, the overall fiscal impact from this conversion is anticipated to be minor and can be accommodated through normal salary savings in the upcoming budget and will be included in the future baseline budget.

ORIGINATED BY:

City Manager's Office
ATTACHMENT LIST:

Exhibit A (PDF)
5 Packet Pg. 271
Pacifica City Council 7
May 27, 2025
RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPROVING

THE UPDATED CLASSIFICATION PLAN AND RELATED IMPLEMENTATION ACTIONS

BASED ON FINDINGS FROM THE COMPREHENSIVE CLASSIFICATION STUDY

CONDUCTED BY SLOAN SAKAI YEUNG & WONG, LLP
WHEREAS, Title 2, Chapter 4, Article 4, Section 2-4.401 of the Pacifica Municipal Code establishes a civil service personnel system and procedures for the administration of personnel matters; and
WHEREAS, the City Manager, as Personnel Officer, is charged with preparing and recommending to the City Council a position classification plan, class specifications, and revisions thereto; and
WHEREAS, the City contracted with Sloan Sakai Yeung & Wong, LLP to conduct a Comprehensive Classification Study to ensure the City’s classification structure is aligned with operational needs, supports recruitment and retention, and reflects current job duties and responsibilities; and
WHEREAS, the Consultant has completed the study and provided a series of recommendations to restructure and update the City’s classification system across various departments; and
WHEREAS, the City desires to implement key recommendations of the classification study as reflected in the attached classification plan and further described in the staff report WHEREAS, the City has completed the meet and confer process with all affected bargaining units, and an agreement has been reached to implement the proposed classification changes.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pacifica, California, hereby approves the updated Classification Plan as included in Exhibit A attached to this resolution
BE IT FURTHER RESOLVED, that the City Manager is authorized to implement all necessary personnel actions to carry out the implementation of the recommended classification changes, including establishing the new Administrative series converted to a 40-hour workweek, and establishing new salary ranges to reflect increased hours:
5 Packet Pg. 272
Pacifica City Council 8
May 27, 2025
Classification Minimum (40 hrs) Maximum (40 hrs)
Administrative Assistant I $5,093 $6,329
Administrative Assistant II $5,879 $7,306
Administrative Assistant III $6,998 $8,696
Executive Assistant to the City Manager* $7,671 $8,941
*Not part of the Administrative Series, however, includes a 5% salary adjustment to maintain internal alignment with classifications within the series.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 27th day of May 2025, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ACCOUNT TECHNICIAN I/II/III

DEFINITION
This classification series is responsible for performing a variety of clerical and technical accounting duties, including the compilation and verification of financial and statistical data from a wide variety of sources, and the maintenance of budget controls for several organizational units and projects.

DISTINGUISHING CHARACTERISTICS
Accounting Technician I
This is the entry-level class within the Accounting Technician series. This class performs routine tasks and duties within the Accounting Technician series, which requires proficiency in one of the following: accounts payable, accounts receivable, or payroll processing.

Accounting Technician II
This is the journey level class withing the Accounting Technician series. This classification is distinguished from the Accounting Technician I by demonstrating proficiency in all areas of technical accounting and functioning, as the lead in the preparation and maintenance of accounting records and general ledger maintenance; and which requires proficiency in at least two of the following areas: Payroll, Accounts Payable, Accounts Receivable, Purchasing.

Accounting Technician III
This is the lead/advanced level in the Accounting Technician series. This classification is distinguished from the I and II levels by demonstration of a high level of proficiency and expertise in all areas of technical accounting and functions, and as the lead in the preparation and maintenance of accounting records pertaining to Payroll, Accounts Payable, Accounts Receivable, and General Ledger maintenance. Accounting Technician III classification requires proficiency and experience in at least three of the main functions of Finance including Payroll: Payroll, Accounts Payable, Accounts Receivable.

SUPERVISION RECIEVED AND EXERCISED
Accounting Technician I
Accounting Technician I works under the immediate supervision of the Deputy Finance Director, but can receive day-to-day direction from Accounting Technician III.

Accounting Technician II
The Accounting Technician II receives general supervision from the Deputy Finance Director and provides lead direction to clerical and technical staff but does not exercise full supervisory responsibilities.

Accounting Technician III

5.a
Packet Pg. 274 Attachment: Exhibit A (5948 : Classification Study) The Accounting Technician III receives direction from the Deputy Finance Director and provides lead direction to clerical and technical staff but does not exercise full supervisory responsibilities.

ESSENTIAL FUNCTIONS – INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:

General Duties:
• Research and answer finance related questions from the general public and City staff. • Maintain budget files, provide payroll data for budget, and enter budget detail to payroll. • Enter journal vouchers to the financial system and distribute Financial Reports to City Departments.
• Prepare work papers and perform analyses in support of Annual Audit. • Provide assistance to supervisor in implementing new programs. • Maintain effective working relationships with City employees and with the public.

Payroll Functions:

Prepare and maintain the City’s payroll information, which includes but is not limited to:
• Review, enter, and proof payroll data and issue paychecks and electronic payroll deposits. • Maintain employee payroll files and keep records of employee benefits (e.g. health insurance, retirement contribution, deferred compensation) and payroll deductions and use this information to prepare Annual Benefit Statement.
• Prepare payroll journal vouchers and reconcile payroll related benefit account balances to the general ledger.
• Prepare bi-weekly payroll related reports.
• Consult and coordinate with the Human Resources Department as needed in an effective • and efficient manner.
• Quarterly tax reports and year-end Federal and State wage and benefit reports • Prepare financial system, generate, and distribute W-2’s.

Accounts Receivable Functions:

Perform the City’s accounts receivable function, which includes but is not limited to:
• Use established procedures and practices, receiving and recording revenue. • Prepare Billing/Invoices
• Prepare journal vouchers and reconcile the accounts receivable balances in the general ledger.
• Maintain cash receipt records, accounts receivable registers, report of invoice, aging report, and other financial records.
• Maintain file of miscellaneous accounts receivable including initiation of billings, collections, and follow-up on accounts.
• Review and update contract and lease agreements for compliance and make necessary adjustments.

Accounts Payable Functions:

Processes the Accounts Payable, which includes but is not limited to:
• Review payment requests from and processing payments to vendors for various City departments and agencies.
• Audit invoices against services or products delivered by verifying the mathematical accuracy, completeness, and compliance with established standards and procedures. • Prepare payment authorization requests for the Finance Department. • Handle equipment and office supply purchases and maintenance of equipment for the department.
• Maintain the City surplus equipment list and assist in the process of auctioning surplus items.

5.a
Packet Pg. 275 Attachment: Exhibit A (5948 : Classification Study) • File Independent Contractor Service and year-end Form 1099 reports to the required governmental agencies.
• • Maintain accounts payable registers, ledgers, and other financial records. Reconcile accounts and reconstruct accounting record trails in order to locate and correct errors or to determine reasons for imbalances.
• Take the lead in the Fixed Asset account entry and tracking. • Bank Statement Reconciliation. Reconcile credit card receipts, pay city wide credit card account.
• Reconcile payable account balance to the balance in the general ledger. • Provide ERP training to city staff.
• Update ERP with new vendors.
• Submit PG&E senior Utility Tax exemptions.
• Communicate with vendors for account related inquiries. • Complete credit applications requests
• Manage Accounts Payable inbox.
• Reconcile vendor account statements.
• Handle average of 175 invoices weekly: enter, process, cut checks, notify bank, prepare reports.
• Research Purchase Order inquiries.
• Create Purchase orders in ERP.
• Sorting finance mail.
• Perform similar related tasks not listed here as assigned.

QUALIFICATIONS:

Knowledge of:
• Methods, practices, and terminology used in financial record keeping. • Practices related to accounts payable, billing, and payroll. • General office practices and equipment.
• Business methods.
• Government accounting system requirements and procedures. • Computer spreadsheet software.

Skill/Ability to:
• Learn, retain, interpret, and use financial policies and procedures. • Prepare accurate mathematical computations and timely submission of reports. • Accurately maintain complex financial and statistical data and records. • Efficiently operate a variety of office equipment, including computers.,. Effectively and efficiently prioritize work and meet deadlines.
• Comprehend and accurately follow oral and written instructions. • Work without direct supervision.
• Provide effective technical supervision to staff.
• Establish, maintain, and foster cooperative working relationships with internal and external customers, Communicate clearly and concisely in both verbal and written form.

Experience and Training Guidelines:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Experience:

Accounting Technician I

5.a
Packet Pg. 276 Attachment: Exhibit A (5948 : Classification Study) One (1) year of work experience in the area of Finance/Accounting (accounts receivable, accounts payable, payroll, or general accounting). Experience with spreadsheet and word processing applications. Experience with on-line financial systems is desirable. Ten-key by touch is desired.

Accounting Technician II
Two (2) years of work experience as an accounting technician. Additional experience may substitute for educational requirement. Experience with spreadsheet and word processing applications.

Experience with on-line financial systems is desirable. Ten-key by touch is desired.

Accounting Technician III
Three (3) years of work experience as an accounting technician. Additional experience may substitute for educational requirement. Experience with spreadsheet and word processing applications.

Experience with on-line financial systems is desirable. Ten-key by touch is desired.

Training:

Accounting Technician I
Graduation from high school or its equivalent and completion of two (2) classes in bookkeeping or accounting.

Accounting Technician II and III
Associate of Arts degree in accounting or equivalent certificate program.

ADDITIONAL INFORMATION:

Physical Skills
Incumbent must have appropriate hand eye dexterity and corrected vision to operate computer workstation for extended periods of time. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Incumbent generally works in an office setting but is sometimes required to make trips to vendor locations, post office, commercial districts, other governmental agencies and other locations away from the office.

The noise level in the work environment is usually quiet.

Job Title: Account Technician I-III
Reports To: Deputy Director of Finance
Job Type: Full-time (40 hours per week / 2080 hours per year) FLSA Status: Non-Exempt
Bargaining Unit: Teamsters Misc Local 856 (Misc 856)
Last Revised: 09/2024
Last Reviewed: 05/2025

5.a
Packet Pg. 277 Attachment: Exhibit A (5948 : Classification Study) City of Pacifica

ACCOUNTANT

DEFINITION
Under the general supervision of the Deputy Finance Director, performs the functions of payroll, accounts receivable, general accounting, treasury, and any related work as required.

DISTINGUISHING CHARACTERISTICS
Accountant is a journey level classification that performs professional level accounting work including billing and collection of accounts receivable, reconciliation of bank statements, auditing, payroll processing, support for Comprehensive Annual Financial Report and Operating budget, and other financial and accounting work. The position This position works independently, exercises judgment,

SUPERVISION RECEIVED AND EXERCISED
General supervision is provided by the Deputy Finance Director.

ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Processes payroll on in-house automated system, and other related payroll functions. • Responsible for billing and collection of accounts receivable. • Reconciles monthly bank statements.
• Monitors cash balance.
• Maintains city's fixed asset system.
• Assists in the preparation of Comprehensive Annual Financial Report and Operating Budget. • Performs various types of audits including audits of external agencies on an as needed basis. • Performs other financial and accounting work as required.

QUALIFICATIONS
Knowledge of
• Generally accepted accounting principles (GAAP) and basic principles, practices, and procedures of accounting as applied to Governmental Accounting Standards (GASB). • Principles, practices, methods, procedures, and techniques used in governmental accounting, financial administration, and budgeting.
• Application of data processing to accounting and financial management. Budget preparation and administration, auditing, preparation of financial statements, basic billing and collection procedures, grant and fund accounting, and record-keeping.

Ability to

5.a
Packet Pg. 278 Attachment: Exhibit A (5948 : Classification Study) • Maintain effective working relationships with employees, government officials, and the public. • Communicate clearly both orally and in writing and follow written and oral directions. • Prepare concise and comprehensive accounting reports. • Analyze financial data and draw logical conclusions.
• Read, interpret, and record data accurately.
• Work independently and as part of a team, making sound decisions within established guidelines.
• Operate a personal computer including spreadsheet and word processing software and an online financial system.

Experience and Training Guidelines
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Experience:

Three (3) years of experience in the field of professional accounting and auditing.

Experience in a public agency or governmental accounting experience is highly desirable.

Training:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in accounting or business administration or related field.

Certification:

Must possess a valid California Class C driver’s license.

ADDITIONAL INFORMATION:

Physical Skills:

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement, and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires and the ability to speak clearly and understandably and near vision in reading correspondence, data, and using a computer. Acute hearing is required when providing phone and personal service. The need to lift, drag, and push files, paper, and documents weighing up to 25 pounds also is required.

Work Environment:

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.

Job Title: Accountant
Reports To: Deputy Director of Finance
Job Type: Full-time (40 hours per week / 2080 hours per year) FLSA Status: Exempt
Bargaining Unit: Teamsters Misc Local 856 (Misc 856)
Last Revised: 09/2024
Last Reviewed: 05/2025

5.a
Packet Pg. 279 Attachment: Exhibit A (5948 : Classification Study) City of Pacifica

ADMINISTRATIVE ASSISTANT I/II/III

DEFINITION
Under immediate and general supervision, classes in this three level series provide a wide variety of responsible and complex administrative, secretarial and clerical duties for an assigned department and department head, to coordinate and participate in office functions in support of the department's goals and objectives; to provide information and assistance to employees and the public regarding departmental policies and procedures.

DISTINGUISHING CHARACTERISTICS
The emphasis of the Administrative Assistant series is on the accomplishment of general clerical and administrative support duties.

Administrative Assistant I
This is the entry level in the series. Employees perform routine duties under immediate supervision.

Administrative Assistant II
The is the journey level in the series. Employees perform both routine and more complex duties under general supervision.

Administrative Assistant III
This is the advanced/lead level in the series. Employees perform the most complex duties under general supervision. Employees may lead or supervise subordinate staff.

SUPERVISION RECEIVED AND EXERCISED
Immediate supervision is provided to the Administrative Assistant I. General supervision provided to the Administrative II and III is provided by the department head of designee. The Administrative Assistant III may lead or supervise assigned staff.

ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Maintains a system of files and records.
• Composes correspondence and prepares reports independently or from oral instructions. • Makes appointments and meets callers.
• Operates various office machines and equipment as required. • Performs other duties as assigned.
• Invoice Entry.

In addition, the Administrative Assistant II performs the following duties • Plans, schedules and performs a wide variety of clerical and typing work related to the function to which assigned;
• Supplies information involving facts and interpretations.

5.a
Packet Pg. 280 Attachment: Exhibit A (5948 : Classification Study) • Compiles information for reports and transactions and assists in the consolidation and presentation of data.
• Prepares documents based on data obtained from records and other sources and processes them in accordance with prescribed procedures.
• Establishes and maintains systems to insure accountability and controls • Facilitates special event and community meeting planning and facilitation • Creates social media content and executive presentations utilizing design software • Processes payroll and financial documents.
• Prepares detailed and complex reports.
• Conducts transactions with the public in matters requiring a detailed knowledge of rules, procedures, policies, precedents and activities.
• Coordinates on-boarding new staff
In addition, the Administrative Assistant III performs the following duties • Manages communications with City employees, elected officials, Commissioners, local and county executives, community members, and civic groups. • Contract Management.
• May assist with the preparation of staff reports, as well as budget and grant submittals, • May lead or supervise staff
QUALIFICATIONS:

Knowledge of:
• Modern office practices and procedures.
• Correct English usage, including spelling, grammar, and punctuation; • Office software and computers
In addition, for the Administrative Assistant II
• Basic payroll procedures
• Basic accounting procedures
• Communications principles and practices
In addition, for the Administrative Assistant III
• Office management principles and practices
• Supervisory principles
Skill/Ability to:
• Perform clerical work involving independent judgment, accuracy and speed. • Type 50 words per minute.
• Perform basic mathematical calculations.
• Learn and interpret rules, regulations, laws and processes. • Operate a variety of office machines, including computers and supporting word processing and spreadsheet applications and duplicating equipment.
• Establish and maintain effective relationships with others. • Communicate effectively in person and on the telephone.

In addition, for the Administrative Assistant II
• Learn specialized computer programs.
• Plan and support various meetings
In addition, for the Administrative Assistant III
• Utilize specialized computer programs to support various functions

5.a
Packet Pg. 281 Attachment: Exhibit A (5948 : Classification Study) • Plan, lay out and conduct clerical operations.
• Provide direction to assigned staff.
• Manage office functions efficiently.

Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Administrative Assistant I
Experience:

One year of experience performing clerical and administrative support duties Training:

Equivalent to a graduation from high school.

Administrative Assistant II
Experience:

Two years of experience performing increasingly responsible clerical and administrative support duties
Training:

Equivalent to a graduation from high school.

Administrative Assistant III
Experience:

Three years of experience performing highly responsible clerical and administrative support duties Training:

Equivalent to a graduation from high school.

ADDITIONAL INFORMATION:

Physical skills
Must possess mobility to use modern office equipment, including a computer; strength to lift and carry office supplies weighing up to 35 pounds, ability to read printed materials and a computer screen; hearing, and speech to communicate in person and over the telephone.

Work Environment
While performing the essential functions of this classification the employee will primarily work in an office environment. The employee must be able to complete specific administrative tasks while maintaining availability to the public for inquiries and adequate response to stressful situations.

5.a
Packet Pg. 282 Attachment: Exhibit A (5948 : Classification Study)

CITY OF PACIFICA

ASSISTANT/ASSOCIATE CIVIL ENGINEER

DEFINITION
Under general direction performs professional civil engineering work in the investigation, analysis, design, construction, inspection, management, maintenance and repair of public works projects and facilities;

DISTINGUISHING CHARACTERISTICS
Assistant Civil Engineer
This is the entry-level professional engineer classification which performs less complex engineering duties, and under closer supervision.

Associate Civil Engineer
This is the journey level professional engineer classification which performs complex and technical professional engineering work. Work involves the application of precise engineering knowledge and techniques.

SUPERVISION RECEIVED AND EXERCISED
Work is performed under the general supervision of the Engineering Manager. The Associate Engineer may occasionally lead technical and clerical staff.

ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Conducts complete and thorough investigations and studies of engineering problems and projects in order to recommend the most economical and satisfactory type of solution/construction.
• Performs complex and specialized technical studies and investigations. • Prepares and supervises the design of engineering plans and specifications for the construction of public works and parks construction projects. • Determines the scope of engineering projects, review plans of private developers and contractors, make technical engineering decisions and establish technical criteria and standards.
• Develops and assists in development of computer applications for Engineering Division procedures, in conjunction and coordination with other departments as warranted. • Prepares traffic studies and reports.
• Supervises and assists in the checking of subdivision and development plans for conformance to City standards.
• Verifies the proper recordation of maps, easements, minor boundary line adjustments, etc.
• Checks plans and specifications for accuracy of design and completeness; • Performs right-of-way engineering and related tasks.
• Prepares preliminary and final cost estimates.
• Coordinates engineering work with other departmental sections, consultants, developers and property owners.
• Meets with city/county, state and other officials to resolve problems affecting engineering projects.

5.a
Packet Pg. 283 Attachment: Exhibit A (5948 : Classification Study) • Inspects, administers, supervises and manages construction projects, including the resolution of disputes concerning plans, specifications and extra work. • Ensures that quality assurance and quality control plans are in place and being followed for engineering work.
• Verifies computations, plans, specifications, and estimates for Public Works projects. • Attends and participates in meetings and conferences, make project presentation to the City Council and other City commissions and committees, City administrators, public officials, professional organizations, contractors, County, Regional and State regulatory agencies regarding matters relating to areas of assigned responsibilities. • Prepares a variety of budgets, reports, correspondence, and special studies. • Provides information to the public on department operations and current and proposed projects; conducts the investigation of complaints.
• Makes presentations to the City Council, Planning Commission, and other bodies; and performs other work as directed.
• Supervises assigned major program areas including construction inspection, management, traffic studies and reports, computer applications, etc. • Reviews maps, plans and specifications for private and public construction projects. • Performs related work as required.

When assigned to the Wastewater Division may also perform the following duties:
• Assists in the, plan and implement goals and objectives of the Wastewater Division’s Capital Improvement Projects.
• Participates in the development and administration of the Capital Improvement Program for all Wastewater facilities.
• Forecasts annual funding needed for construction, staffing, equipment, materials, and supplies to complete the Capital Improvement Program.
• Monitors and approves capital improvement expenditures and implement mid-year budget adjustments.
• Determines scope of engineering projects, review plans of private developers and contractors, make technical engineering decisions and establish technical criteria and standards.
• Ensures that quality assurance and quality control plans are in place and being followed for engineering work.
• Verifies computations, plans, specifications, and estimates for Public Works projects; review engineering drawings and land record maps.
• Attends and participates in meetings and conferences, make project presentation to the City Council and other City commissions and committees, City administrators, public officials, professional organizations, contractors, County, Regional and State regulatory agencies regarding matters relating to areas of assigned responsibilities. • Assists in preparing a variety of budgets, reports, correspondence and special studies.

QUALIFICATIONS
Knowledge of
• Principles and practices of Civil Engineering as applied to the planning, design and construction of buildings, streets, parks, drainage systems, sewer mains, force mains, pump stations, wastewater plant facilities, buildings, streets, parks, drainage systems, and other public works infrastructure.
• Principles of surveying; specialized software used to draft plans, project specifications and applications related to Civil Engineering.
• Principles and practices of Civil Engineering as applied to the design and construction of wastewater facilities is highly desired.
• Principles and practices of project management.

5.a
Packet Pg. 284 Attachment: Exhibit A (5948 : Classification Study) • Specialized software used to draft plans, project specifications and applications related to Civil Engineering.

Skill/Abilities to
• Prepare accurate plans, specifications, cost estimates, and engineering reports using general or specialized computer-based software.
• Use a variety of drafting, surveying and other engineering apparatus • Make accurate engineering computations and drawings.
• Make precise survey measurements and take and interpret field notes; conduct engineering studies.
• Work cooperatively with the public, other City personnel and other organization in a team-oriented environment.
• Design, check and review a multitude of engineering projects and necessary field activities to ensure the orderly progress, completion and quality of work within the constraints of available time and resources
• Administer or assist in the administration of contracts for construction project. • Review and evaluate the development of projects of varying complexity and to recommend alternative solutions to various engineering problems • Perform calculations and prepare estimate and design studies of time and material. • Use a computer for report writing, engineering calculations; CAD design, and data collection retrieval and analysis.
• Make presentation at public meetings.
• Communicate effectively in writing and orally.
• Supervise the work of subordinate technical personnel and contractors.

Education and Training
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is Assistant Civil Engineer
Experience: None
Training: Graduation from an accredited four year college or university with a degree in Civil Engineering, with emphasis in Civil Engineering or closely related field mandatory; A combination of possession of an Engineer-In-Training (EIT) certificate and extensive experience may be considered equivalent to the required degree.

Associate Civil Engineer
Experience: Three years of performing the duties of a professional Civil Engineer Training: Graduation from an accredited four-year college or university with a degree in Civil Engineering, with emphasis in Civil Engineering or closely related field mandatory;

CERTIFICATES
Possession of a Professional Civil Engineer license or ability to secure same within one year of employment;

LICENSES
Possession of, or ability to obtain a valid Class C California Driver’s License.

ADDITIONAL INFORMATION:

5.a
Packet Pg. 285 Attachment: Exhibit A (5948 : Classification Study) perform heavy physical work, drive a motor vehicle and heavy construction equipment and to lift and move materials and equipment weighing up to 30 pounds and heavier with the use of proper equipment, as necessary and in emergency situations; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone.

Working Environment
Work is performed in office or field environments. Work in field settings may involve considerable exposure to inclement weather, cold, heat, noise, outdoors, dust, dirt, vibration, chemicals, traffic, traffic hazards, confining workspace, mechanical hazards, electrical hazards, and explosive hazards.

The wastewater setting and outdoor assignments exposes employees to chemicals, skin irritants, fumes, solvents, and air contaminates aerosols from wastewater.

Job Title: Assistant / Associate Civil Engineer
Reports To: Deputy Director of Engineering
Job Type: Full-time (40 hours per week / 2080 hours per year) FLSA Status: Exempt
Bargaining Unit: Assistant Civil Engineer - Teamsters Misc Local 856 (Misc 856) Associate Civil Engineer – Teamsters Mgmt Local 350 (Mgmt 350)

Last Revised: 05/2025
Last Reviewed: 05/2025

5.a
Packet Pg. 286 Attachment: Exhibit A (5948 : Classification Study)

CITY OF PACIFICA

ASSISTANT PLANNER/ASSOCIATE PLANNER

DEFINITION
Under general supervision, the Assistant/Associate Planner performs professional-level work in current and/or advanced planning and special projects. Completes technical assessments and studies and prepares written analyses and reports. Provides community outreach and education.

DISTINGUISHING CHARACTERISTICS
Assistant Planner
This is the entry-level class in the Planner series. Initially under close supervision, Assistant Planners learn to apply concepts and work procedures and perform professional planning work. Work is usually supervised while in progress and fits an established structure or pattern.

Exceptions or changes in procedures are explained in detail as they arise. As experience is gained, assignments become more varied and are performed with greater independence.

Positions at this level usually perform duties required of the positions at the Associate level, but usually exercise less independent judgment and discretion in matters related to work procedures and methods.

Associate Planner
This is the fully qualified journey-level classification in the Planner Series. Positions at this level are distinguished from the Assistant Planner by the elevated performance of a full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. Provide general assistance and advice to the developers and the public on current planning and zoning matters, both orally and in writing.

SUPERVISION RECEIVED AND EXERCISED
Receives direct and general supervision from the Community Development Director or designee.

Exercises no supervision of staff. Exercises technical and functional direction over and provide training to interns.

ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:

Assistant and Associate Planner
• Serves as project manager on planning and development projects, including processing applications and reviewing plans for routine to complex commercial, industrial, residential, mixed use, and/or tree removal projects.
• Provide general assistance and advice to the developers and the public on current planning and zoning matters, both orally and in writing.
• Process development permit and subdivision applications for hearing in accordance with State law.
• Performs plan check functions for various projects. Receives and reviews applications for

5.a
Packet Pg. 287 Attachment: Exhibit A (5948 : Classification Study) building permits for completeness.
• Reviews business license applications and ensures consistency with land use standards and prior development and entitlement approvals.
• Prepare and present reports for Planning Commission and City Council action on current advanced planning projects.
• Prepare periodic major and minor revisions to the Zoning Ordinance, General Plan and Coastal Land Use Plan.
• Formulate, prepare and present ordinances, projects and studies addressing special planning problems and issues related, for example, to Community Development funding, redevelopment, commercial development, provision for low and moderate income housing, or coastal access.
• Periodically work with community groups and committees on special projects with Zoning Ordinance and General Plan revisions. May be asked to represent City at regional meetings related to Community Development.
• Provide general assistance and advice to the developers and the public on current planning and zoning matters, both orally and in writing.
• Assists the public at the front counter, on the phone, via email, and answering questions and providing information regarding zoning, land use, code interpretation, development standards, project status, and the City’s processes.
• Performs other duties as assigned.

In addition to the Assistant Planner duties, Associate Planner duties may include, but are not limited to, the following:
• Writes staff reports and collects supporting documentation for submission to the Planning Commission, City Council, Open Space and Parkland Advisory Committee, and other commissions and committees.
• Interprets and ensures compliance with City codes, General Plan, Specific Plan, and California Environmental Quality Act (CEQA).
• Attends meetings, conferences, workshops and training sessions. Attends and participates in professional group meetings. Seeks and maintains knowledge of new trends and innovations in the field of urban planning and other types of public services as they relate to the area of assignment.
• May serve as liaison to the Planning commission and other commissions and committees. • Represents the Community Development Department and City of Pacifica in regional planning working groups, including but not limited to countywide storm water and housing working groups.
• Performs other duties as assigned.

QUALIFICATIONS
Knowledge of
Assistant and Associate Planner
• State and local laws related to current and advanced planning including CEQA, the Subdivision Map Act, Planning and Zoning Law, and the California Coastal Act. • Principles, practices, theories, and trends of urban, land use, and regional planning, zoning, and environmental review.
• Modern office practices, methods, and computer equipment and applications GIS and mapping data.
• Techniques for effectively representing the City in contacts with governmental agencies, community groups, various business, professional, and regulatory organizations, and with property owners, developers, contractors, and the public.

5.a
Packet Pg. 288 Attachment: Exhibit A (5948 : Classification Study) • Geographic, socio-economic, transportation, political, and other elements related to city planning. Recent developments, current literature, and sources of information related to planning, zoning, and environmental review.

In addition to the qualifications of the Assistant Planner, Associate Planner knowledges include:
• Principles and practices of project management.
• Familiarity with applying federal, state, and local laws, rules, regulations, ordinances, standards, and procedures relevant to zoning and land use planning. • Practices of researching planning and zoning issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports.

Skill/Ability to:

Assistant and Associate Planner
• Organize and coordinate complex zoning and planning projects and to prepare sound recommendations; ability to write clearly and concisely, to perform basic statistical and mathematical procedures, and to prepare graphic materials in the form of maps, charts, matrices, etc.
• Communicate effectively at public meetings, with the general public, and with staff of other City divisions, departments and governmental agencies. • Learn and interpret City planning and zoning programs to the general public. • Organize and coordinate complex zoning and planning projects. Prepare sound recommendations.
• Write clearly and concisely and to make technical information easily understood. • Apply accepted principles and standards of planning in a creative manner and with initiative.
• Perform basic statistical and mathematical procedures. • Site planning and architectural design principles.
• Prepare graphic materials in conjunction with written work in the form of maps, charts, matrices, etc.
• Analyze and interpret regional data within the local setting. • Communicate effectively at public meetings, with the general public, and with staff of other City divisions, departments and governmental agencies. • Coordinate assigned activities with other City departments and agencies as required. • Operate modern office equipment including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, on the telephone and in writing. • Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

In addition to the qualifications of the Assistant Planner, Associate Planner skills/abilities include:
• Manage complex planning projects such as mixed use, multi-jurisdictional, and/or larger projects.
• Interpret City planning and zoning programs for the general public. • Identify and prepare responses to address issues and concerns of the public, City Council, Planning Commission, and other stakeholders.
• Assess, monitor, and report environmental impact on and of various City programs and services.
• Independently conduct research projects, evaluate alternatives, and make sound recommendations.

5.a
Packet Pg. 289 Attachment: Exhibit A (5948 : Classification Study) • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner.

Experience and Training
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Assistant Planner
Experience
One (1) year of professional experience in planning, zoning, and related community development activities.

Training
Equivalent to graduation from an accredited four-year college or university with major course work in urban planning, environmental studies, engineering, or a related field.

Associate Planner
Experience
Three (3) years of professional experience in planning, zoning, and related community development activities.

Training
Equivalent to graduation from an accredited four-year college or university with major course work in urban planning, environmental studies, engineering, or a related field.

Certification
Certification by the American Institute of Certified Planners (AICP) is desirable.

License
Possession of a valid California driver's license and a satisfactory driving record.

ADDITIONAL INFORMATION:

To operate a motor vehicle and to visit various City and meeting sites.

Vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone.

This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

Working Environment
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. When conducting site visits, employees may work in the field and occasionally be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions and road hazards. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing City and departmental policies and procedures.

5.a
Packet Pg. 290 Attachment: Exhibit A (5948 : Classification Study) Job Title: Assistant / Associate Planner
Reports To: Senior Planner
Job Type: Full-time (40 hours per week / 2080 hours per year) FLSA Status: Exempt
Bargaining Unit: Teamsters Misc Local 856 (Misc 856)

Last Revised: 05/2025
Last Reviewed: 05/2025

5.a
Packet Pg. 291 Attachment: Exhibit A (5948 : Classification Study) City of Pacifica

ASSISTANT CITY MANAGER

DEFINITION
Under general administrative direction, assist the City Manager in coordinating, directing, and leading the City’s municipal operations. Performs complex and responsible administrative work in all areas of municipal government and serves as department/division heads as assigned. Analyzes, proposes and implements solutions to operational problems. Provides highly responsible and complex administrative support to the City Manager and City Council. Act as the City Manager as assigned; performs related duties as required.

DISTINGUISHING CHARACTERISTICS
This is a full-time, senior management position that requires significant leadership, administrative, analytical, and technical skills. This position may serve as a Department Director/Division Head and/or City Designation as assigned and will serve as the Acting City Manager as required.

SUPERVISION RECEIVED AND EXERCISED
Receives general administrative direction from the City Manager. Exercises direction and supervision over management, professional, administrative, and technical staff members.

ESSENTIAL FUNCTIONS – INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Assist the City Manager to plan, organize, manage, lead and direct the overall operations of the city,
• Plan, organize, manage, lead and direct assigned functional areas, and assigned departments/divisions, ensuring business continuity and efficiency. • Serve as a Department Director/Division Head and/or City Designation as assigned and serve as the City Manager in the absence of the City Manager.
• Develop, implement, and monitor long-term plans, goals, and objectives focused on achieving the City’s mission and City Council’s priorities.
• Meet with key department staff to share information, to discuss issues (current, emerging, potential) regarding projects, policies, and programs and to determine priorities and resource management issues on a regular basis.
• Act as City liaison to City regulatory agencies, government entities, and inter-agency committees, including citizen advisory committees. May serve on committees as needed. • Contribute to the overall quality of City services by developing, reviewing, and implementing policies and procedures to meet legal requirements and City and community needs. • Conduct and present studies on complex operational and administrative problems; analyze findings and prepare reports of practical solutions.
• Facilitate strategic planning process for City Council and City departments as assigned, including goal setting and other process improvement initiatives. • Attend City Council meetings as appropriate and provide staff assistance to the City Council in

5.a
Packet Pg. 292 Attachment: Exhibit A (5948 : Classification Study) the absence of the City Manager.
• Administer assigned functions, activities, and projects of the City Manager’s Office. • Develop methods to evaluate and measure organizational effectiveness; work with departments to identify and implement solutions to increase organizational effectiveness. • Lead and direct the administration of assigned functions, departments/divisions policies, services, practices, operations, and procedures.
• Serve as a Disaster Service Worker, as required.
• Perform related duties and responsibilities as required and other duties as assigned.

QUALIFICATIONS:

Knowledge of
• Principles, practices, and techniques of public administration, including the operations and functions of municipal government.
• Principles and practices of municipal management, including supervision and evaluation of personnel, budget planning and preparation and public relations. • Principles and practices of municipal finance and budgeting. • Applicable federal, state, and local laws, rules, regulations, and best practices. • Administrative principles and methods, including goal setting, program development and implementation, administration, and supervision.
• Current social, political, and economic trends.
• Principles of effective public relations and interrelationships with various community groups and stakeholders.
• Effective leadership techniques and practices.
• Techniques for effectively representing the city in contacts with governmental agencies, community groups and various business, professional, regulatory, and legislative organizations. • Modern office practices, methods, and computer equipment and related applications. • English usage, grammar, spelling, vocabulary, and punctuation.

Skills/Ability to
• Form and maintain excellent working relationships throughout the city, both internally and externally. Develop positive relationships and partnerships that embrace public participation and engagement.
• Advocate for all staff, establish trust, and encourage collaboration to prioritize and execute identified goals.
• Develop a unified vision and ensure City, departmental and divisional alignment. • Create an inclusive culture and environment that embraces change and customer service to meet the needs of the community.
• Create and successfully implement a communication strategy; provide clear and consistent information, updates access to information and develop tools for customers to successfully navigate processes with a strong emphasis on customer service and respect.
• Provide effective leadership and coordinate the activities of assigned functional areas, departments and/or divisions.
• Devise effective and efficient operation methods or procedures. • Interpret and accurately apply applicable federal, state, and local policies, procedures, codes, laws, ordinances, and regulations.
• Identify opportunities for process improvement and make recommendations to enhance governmental operations.

5.a
Packet Pg. 293 Attachment: Exhibit A (5948 : Classification Study) • Select, train, direct, mentor, supervise, schedule, and evaluate the work of subordinate staff. • Develop and implement goals, objectives, policies, procedures, work standards and internal controls.
• Analyze complex budgetary, management or operational problems and propose solutions. • Make sound decisions.
• Take a proactive approach to customer service issues and hold others within the department accountable for this effort.
• Maintain confidentiality regarding sensitive information. • Communicate clearly and concisely, both verbally and in writing, which includes preparing and presenting clear, well-organized, and concise reports.
• Establish and maintain cooperative and effective working relationships with those contacted in the course of work.
• Model and coach others in correct City safety practices and identify, correct, and report safety hazards.
• Travel to different sites and locations.
• Work evenings and weekends and respond off-hours to various emergency situations. • Serve as a Disaster Service Worker.

Experience and Training Guidelines
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Experience:

Five (5) years of professional experience related to municipal government experience, or related field that demonstrates an increasing amount of responsibilities, including three (3) years directing a functional area of municipal government.

Training:

Graduation from an accredited college or university with a bachelor’s degree in business or public administration or a related field.

A graduate degree in a related field is highly desirable.

License
Possession and maintenance of a California Class C driver’s license.

ADDITIONAL INFORMATION:

Physical Skills
While performing the essential functions of this classification the employee is required to frequently stand and sit for long periods of time with prolonged exposer to a computer screen. Ability to use hands to finger, handle, feel; ability to reach with hands and arms; ability to speak and hear; specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment
While performing the essential functions of this classification the employee will primarily work in an office setting. The employee must be able to complete specific administrative tasks while maintaining availability to the public for inquiries and response to stressful situations.

Job Title: Assistant City Manager
Reports To: City Manager

5.a
Packet Pg. 294 Attachment: Exhibit A (5948 : Classification Study) Job Type: Full-time (40 hours per week / 2080 hours per year) FLSA Status: Exempt
Bargaining Unit: UNREP (Executive Team/Department Head)

Last Revised: 09/2024
Last Reviewed: 05/2025

5.a
Packet Pg. 295 Attachment: Exhibit A (5948 : Classification Study)

CITY OF PACIFICA

ASSISTANT COLLECTIONS SYSTEM MANAGER

DEFINITION
Under general direction, assist with planning, organizing and supervising the operation, maintenance and repair of the City’s wastewater collections system, supervises, and coordinates assigned City wide programs and operations activities with other departments, divisions and outside agencies. Act as the Collections System Manager as assigned.

DISTINGUISHING CHARACTERISTICS
This is a management class with major responsibilities for the City’s utilities and wastewater treatment program, that requires significant independence, initiative, and discretion within established guidelines. This position assists in the strategic planning, organization, and management across multiple operational units.

SUPERVISION RECEIVED AND EXERCISED
Receive administrative direction from the Collections System Manager or designee. Exercise general and direct supervision over supervisory, professional, technical and administrative support staff through subordinate levels of supervision.

ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Plan, organize, administer, review and evaluate the work of technical and operational and maintenance staff directly and through subordinate levels of supervision.
• Administer the maintenance program at the treatment plant • Monitor operations to ensure that operating procedures are followed. • Carry out division goals, objectives, work plans, reports, policies and procedures. • Coordinate with City departments and State agencies to assure compliance with various regulations, industry standards, City policies, procedures and goals.
• Act as the Designated Operator-In-Charge as assigned in the absence of the Plant Manager • May act as the Chief Plant Operator for the Calera Creek Water Recycling Plant with current Grade IV Wastewater Treatment Plant Operators Certificate issued by the California State Water Resources Control Board. • Assist with regulatory agency reporting.
• Research and prepare technical and administrative reports; prepare written correspondence. • Conduct operational studies and special projects; gather information, evaluate alternatives, prepare and present reports and recommendations.
• Recommend and enforce safety measures and programs and ensure that assigned staff, consultants and contract employees conduct work safely in accordance with established procedures. • Prepare requests for proposals for vendor, engineering, contractor and maintenance services; negotiate and administer contracts and authorized payments for services. • Control the requisition of supplies, materials and equipment. • Serve as the City’s alternate representative with all regulatory agencies, including the Regional Water Quality Control Board, the Air Quality Control Board and the State water Quality Control Board as needed. • Serve as a Disaster Service Worker, as required.
• Perform related duties and responsibilities as required and other duties as assigned.

QUALIFICATIONS
Knowledge of
• Applicable State, Federal and local laws, regulations, and policies as they relate to assigned area of responsibility. • Methods, practices, standards and specifications for compliance to industry regulations. • Safety regulations and practices pertaining to work performed.

5.a
Packet Pg. 296 Attachment: Exhibit A (5948 : Classification Study) • Principles and practices of industrial facilities and equipment, maintenance and repair. • General principles of laboratory operation and industrial waste management. • Principles of design, construction and maintenance of industrial facilities, and servicing requirements of plant machinery and equipment, including SCADA systems.
• Industrial operations including primary, secondary, and treatment processes; activated sludge systems; equipment maintenance; laboratory procedures, including instrumental analysis. • Effective supervisory techniques.
• Environmentally responsible and resource-efficient public utilities maintenance techniques. • Professional level writing techniques, including proper grammar, spelling, vocabulary, and punctuation.

Skill/Ability
• Supervise plant operations
• Interpret and apply technical standards, procedures, regulations, and City policies and procedures. • Analyze problems, evaluate alternatives, and recommend methods, procedures and techniques for resolution of issues.
• Recognize inefficient wastewater facility operations and develop effective programs to assure an efficient operation that is in accordance with all State and Federal requirements, with other employees, contractors and the general public.
• Interpret technical instructions and analyze complex variables. • Assess and prioritize multiple tasks, projects and demands. • Communicate effectively, both orally and in writing.
• Establish and maintain cooperative working relationships with those contacted in the course of work. • Manage and advance multiple priorities, including large and complex projects, concurrently, on-time, and within budget.
• Operate modern office equipment, including computer equipment and software programs relevant to the work performed and have good knowledge of facility maintenance software programs. • Plan, organize, direct, and review the work of professional, sub-professional, and contract personnel. • Effectively supervise, train, motivate and evaluate assigned personnel. • Work independently and in a team setting.
• Consistently demonstrate professionalism, ethical integrity, and exceptional customer service. • Direct and conduct work in a safe manner following industry best practices and the City’s safety practices and procedures.
• Occasional evening and weekend work, and respond off-hours to various emergency situations. •
Education and Training
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Experience
Four (4) years of increasingly responsible experience in the maintenance/operation of a wastewater treatment plant, preferably including supervisory experience.

Training
Equivalent to an Associate of Arts Degree from an accredited college or university with major course work in Electronics, Instrumentation, Biology, Environmental Science, Civil Engineering, Mechanical Engineering or related field.

Certification
Possession and maintenance of a Grade IV Wastewater Collection System Maintenance Certificate issued by the California Water Environment Association. .

License
Possession and maintenance of a California Class C driver’s license and have a satisfactory driving record. A Class B license issued by the State of California with endorsements is desired.

ADDITIONAL INFORMATION:

Physical Skills
Able to use standard office and plant equipment, including a computer; sit, stand, walk, kneel, crouch, stoop, squat, crawl, twist, and climb stairs; lift and carry up to 25 pounds; maintain sustained posture for prolonged periods of time; distinguish among various colors and/or symbols; able to read printed materials and a computer screen; able to communicate effectively with others; smell to distinguish odors.

Working Environment

5.a
Packet Pg. 297 Attachment: Exhibit A (5948 : Classification Study) Mobility to work in a typical office setting or WWTP environment; exposure to cold, heat, noise, outdoors, inclement weather, dust, dirt, vibration, chemicals, traffic, traffic hazards, odors, mechanical hazards, electrical hazards, explosive hazards, and bio-hazards.

Work schedule may include storm coverage and occasional irregular hours. The work schedule will include the need for irregular after hours work as part of the normal job duties, including 24x7 availability for response to emergencies.

Serve as a Disaster Service Worker.

Job Title: Assistant Collections Systems Manager
Reports To: WWTP Collections Systems Manager
Job Type: Full-time (40 hours per week / 2080 hours per year) FLSA Status: Exempt
Bargaining Unit: MGMT 350

Last Revised: 05/2025
Last Reviewed: 05/2025

5.a
Packet Pg. 298 Attachment: Exhibit A (5948 : Classification Study)

CITY OF PACIFICA

ASSISTANT PLANT MANAGER

DEFINITION
Under general direction, assist with planning, organizing and supervising the operation, maintenance and repair of the City’s wastewater treatment facility and equipment, supervises, and coordinates assigned City wide programs and operations activities with other departments, divisions and outside agencies. Act as the Designated OperatorIn-Charge as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receive general direction from the Plant Manager or designee. Exercise general and direct supervision over supervisory, professional, technical and administrative support staff through subordinate levels of supervision.

ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Plan, organize, administer, review and evaluate the work of technical and operational and maintenance staff directly and through subordinate levels of supervision. • Administer the maintenance program at the treatment plant • Monitor operations to assure that operating procedures are followed. • Carry out division goals, objectives, work plans, reports, policies and procedures. • Coordinate with City departments and State agencies to assure compliance with various regulations, industry standards, City policies, procedures and goals.
• Act as the Designated Operator-In-Charge as assigned in the absence of the Plant Manager • May act as the Chief Plant Operator for the Calera Creek Water Recycling Plant with possession of current Grade IV Wastewater Treatment Plant Operators Certificate as issued by the California State Water Resources Control Board.
• Assist with regulatory agency reporting.
• Research and prepare technical and administrative reports; prepare written correspondence. • Conduct operational studies and special projects; gather information, evaluate alternatives, prepare and present reports and recommendations.
• Recommend and enforce safety measures and programs and ensures that assigned staff, consultants and contract employees conduct work in a safe manner in accordance with established procedures. • Prepare requests for proposals for vendor, engineering, contractor and maintenance services; negotiate and administer contracts and authorized payments for services. • Control the requisition of supplies, materials and equipment. • Serve as the City’s alternate representative with all regulatory agencies, including the Regional Water Quality Control Board, the Air Quality Control Board and the State water Quality Control Board as needed. • Serve as a Disaster Service Worker, as required.
• Perform related duties and responsibilities as required and other duties as assigned.

QUALIFICATIONS
Knowledge of
• Applicable State, Federal and local laws, regulations, and policies as they relate to assigned area of responsibility.
• Methods, practices, standards and specifications for compliance to industry regulations.

5.a
Packet Pg. 299 Attachment: Exhibit A (5948 : Classification Study) • Safety regulations and practices pertaining to work performed. • Principles and practices of industrial facilities and equipment, maintenance and repair. • General principles of laboratory operation and industrial waste management. • Principles of design, construction and maintenance of industrial facilities, and servicing requirements of plant machinery and equipment, including SCADA systems. • Industrial operations including primary, secondary, and treatment processes; activated sludge systems; equipment maintenance; laboratory procedures, including instrumental analysis. • Effective supervisory techniques.
• Environmentally responsible and resource-efficient public utilities maintenance techniques. • Professional level writing techniques, including proper grammar, spelling, vocabulary, and punctuation.

Skill/Ability to
• Supervise plant operations
• Interpret and apply technical standards, procedures, regulations, and City policies and procedures. • Analyze problems, evaluate alternatives, and recommend methods, procedures and techniques for resolution of issues.
• Recognize inefficient wastewater facility operations and develop effective programs to assure an efficient operation that is in accordance with all State and Federal requirements, with other employees, contractors and the general public.
• Interpret technical instructions and analyzing complex variables. • Assess and prioritize multiple tasks, projects and demands. • Communicate effectively, both orally and in writing.
• Establish and maintain cooperative working relationships with those contacted in the course of work. • Manage and advance multiple priorities, including large and complex projects, concurrently, on-time, and within budget.
• Operate modern office equipment, including computer equipment and software programs relevant to the work performed and have good knowledge of facility maintenance software programs. • Plan, organize, direct, and review the work of professional, sub-professional, and contract personnel. • Effectively supervise, train, motivate and evaluate assigned personnel. • Work independently and in a team setting.
• Consistently demonstrate professionalism, ethical integrity, and exceptional customer service. • Direct and conduct work in a safe manner following industry best practices and the City’s safety practices and procedures.
• Occasional evening and weekend work, and respond off-hours to various emergency situations.

Experience and Training Guidelines
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Experience: Four (4) years of increasingly responsible experience in the maintenance/operation of a wastewater treatment plant, including supervisory experience.

Training: Equivalent to an Associate of Arts Degree from an accredited college or university with major course work in Electronics, Instrumentation, Biology, Environmental Science, Civil Engineering, Mechanical Engineering or related field.

Substitution: Additional years of related experience may substitute for education on a year-for-year basis. (Example: additional two years of related experience with an Associate’s Degree may be equivalent to a Bachelor’s Degree).

Certification
Possession and maintenance of a Grade III or higher Wastewater Treatment Plant Operators Certificate issued by the California State Water Resources Control Board. A Grade IV certificate is required within two years of appointment.

License
Possession and maintenance of a California Class C driver’s license and have a satisfactory driving record.

ADDITIONAL INFORMATION:

5.a
Packet Pg. 300 Attachment: Exhibit A (5948 : Classification Study) Physical Skills
Able to use standard office and plant equipment, including a computer; sit, stand, walk, kneel, crouch, stoop, squat, crawl, twist, and climb stairs; lift and carry up to 25 pounds; maintain sustained posture for prolonged periods of time; distinguish among various colors and/or symbols; able to read printed materials and a computer screen; able to communicate effectively with others; smell to distinguish odors.

Work Environment
Mobility to work in a typical office setting or WWTP environment; exposure to cold, heat, noise, outdoors, inclement weather, dust, dirt, vibration, chemicals, traffic, traffic hazards, odors, mechanical hazards, electrical hazards, explosive hazards, and bio-hazards.

Serve as a Disaster Service Worker.

Job Title: Assistant Plant Manager
Reports To: WWTP Plant Manager
Job Type: Full-time (40 hours per week / 2080 hours per year) FLSA Status: Exempt
Bargaining Unit: MGMT 350

Last Revised: 05/2025
Last Reviewed: 05/2025

5.a
Packet Pg. 301 Attachment: Exhibit A (5948 : Classification Study)

CITY OF PACIFICA

BATTALION CHIEF

DEFINITION
Under the general direction, to manage a wide range of fire department activities that may include supervising shift assignments; administrative assignments including planning, organizing, and directing programs toward accomplishing goals and objectives of the department; to oversee and direct daily operations of the department.

DISTINGUISHING CHARACTERISTICS
The Battalion Chief commands a fire station. May serve as acting Deputy Fire Chief as designated.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from a Deputy Fire Chief. Supervises any or all of the sworn and nonsworn professional, administrative, technical and support personnel assigned.

ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Responds and assumes command at emergencies and coordinates on-scene activities. • Prepares reports on fire service issues and recommends courses of action after considering alternatives.
• Plans, reviews, and supervises Division assigned activities involving fire operations, training, special operations, technical services, administration, emergency medical services, emergency planning and disaster preparedness and other assignments as designated.
• Makes oral and written presentations to fire department personnel, City staff and various community groups.
• Prepares a variety of written reports that are needed weekly, monthly, or annually. • Maintains department records, recommends capital projects, and prepares annual budgets as assigned.
• Reviews monthly financial statements.
• Works with other City departments and government agencies in matters of concern to the fire department.
• Handles a variety of personnel issues and assures consistent application of department policies and practices.
• Reviews and evaluates the performance of employees.

5.a
Packet Pg. 302 Attachment: Exhibit A (5948 : Classification Study) • Conducts special fire safety programs and insures good public relations. • Assures adherence to safety and accident prevention programs. • Conducts training.
• Assures completion of engine company assignments and facilitates employee development.
• Attends training to maintain proficiency in modern management techniques. • Performs other duties as assigned.

QUALIFICATIONS
Knowledge of:
• Modern principles and practices of fire prevention and suppression; • The proper use and maintenance of firefighting equipment and supplies; • Division rules and regulations and of laws pertaining to fire prevention and safety; • City geography, fire hazards and firefighting resources such as personnel, equipment, water supply and communications;
• First aid, rescue and inhalator methods.

Skill/Ability to:
• Operate all types of firefighting equipment and to instruct others in such operations; • Lead and train personnel, to plan and direct their work and to maintain discipline and morale;
• Keep records and prepare reports;
• Utilize work related computer applications
Establish and maintain effective working relationships with other employees and the public; • meet and maintain the City's standards of stature, endurance, agility and general physical condition for the position;
Education and Training
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Experience: Six years of regular firefighter service, two years of which two must be as Fire Captain or above
Training: Equivalent to graduation from high school. Must be State Fire Officer Certified License: Possession of a valid California Class B Operator's license or a California Class C driver’s license with a Firefighter endorsement.

ADDITIONAL INFORMATION:

PHYSICAL DEMANDS:

Must possess mobility to work in a standard office setting; strength and mobility to operate a motor vehicle and take command at a fire or emergency scene; vision sufficient to observe

5.a
Packet Pg. 303 Attachment: Exhibit A (5948 : Classification Study) emergency scenes and investigations and to read printed materials and a computer screen; and hearing and speech to sufficient to communicate in person, before groups and over the telephone and/or radio. Must possess ability to perform heavy lifting and perform physical tasks in the course of fighting fires and rescuing victims.

OTHER REQUIREMENTS:

Must be willing to pass a background investigation, including fingerprinting. Must be willing to work extended shifts or be called back in emergency situations and work with exposure to difficult circumstances, including exposure to dangerous situations, hazardous materials and all weather conditions.

Job Title: Battalion Chief
Reports To:

Job Type: Full-time
FLSA Status: Non-Exempt
Bargaining Unit: Battalion Chief IAFF Local 2400

Last Revised: 05/2025
Last Reviewed: 05/2025

5.a
Packet Pg. 304 Attachment: Exhibit A (5948 : Classification Study)

CITY OF PACIFICA

BUILDING MAINTENANCE SPECIALIST

DEFINITION
Under general supervision, to perform skilled carpentry, plumbing, mechanical and electrical work involving rough and finished construction, installation, and repair work.

DISTINGUISHING CHARACTERISTICS
This is the skilled level class in the building maintenance series.

SUPERVISION RECEIVED AND EXERCISED
Receive general supervision from higher-level staff.

ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Operates woodworking machinery such as sanders, planers, and power saws in the construction of cabinets, shelves, stairways, and other wooden articles or structures; • Hangs doors and installs wooden sashes;
• Lays finished flooring;
• Installs, remodels, repairs and maintains electric, HVAC, wiring and plumbing systems, furniture, roofs, and other general repairs to buildings; • Installs wall board;
• Prepares walls for plastering and refinishing;
• Maintains and services carpentry equipment and tools; • Repairs small motors, heaters, boilers, and broken water lines; may do occasional general public works construction and maintenance work. • Perform related duties and responsibilities as required and other duties as assigned.

QUALIFICATIONS
Knowledge of
• Materials and methods used in both rough and finished carpentry and most other areas of the construction field;
• Plumbing maintenance installation and finishing
Skill/Ability to
• Prepare rough sketches of work and estimates of materials and labor; • Read blueprints and work according to plans and specifications; • Carry out oral and written directions;
• Use and operate mechanical tools; ;

5.a
Packet Pg. 305 Attachment: Exhibit A (5948 : Classification Study) • Work with others.

Education and Training
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Experience: Two years of progressively responsible experience performing public works building maintenance duties
Substitution: Completion of an accredited apprenticeship in the construction field or may substitute for two years.

Training: Graduation from high school and

LICENSE
Ability to drive and possess a valid California driver’s license. May be required to qualify for and obtain a Class A or Class B driver’s license and be subject to random drug and alcohol testing under the Department of Transportation regulations.

ADDITIONAL INFORMATION:

Physical Skills: Able to sit, stand, walk (on uneven surfaces), kneel, crouch, bend, stoop, squat, crawl, twist, and climb; lift and carry 75 pounds; dexterity to drive trucks and large vehicles; distinguish among various colors; distinguish various computer generated auditory signals; use common hand and power tools; vision to read printed materials, a computer screen, and to test equipment in varied field settings; hearing and speech to communicate in person and over the telephone.

Working Environment: Work in a shop and field setting; exposure to inclement weather, cold, heat, noise, outdoors, dust, dirt, vibration, chemicals, traffic, traffic hazards, confining workspace, mechanical hazards, electrical hazards, and explosive hazards.

May work protracted and irregular hours; take 24-hour call and stand-by; available for evening meetings; available for unusual hours in emergencies.

Job Title: Building Maintenance Specialist
Reports To:

Job Type: Full-time (40 hours per week / 2080 hours per year) FLSA Status: Non-Exempt
Bargaining Unit: Teamsters Misc Local 856 (Misc 856)

Last Revised: 05/2025
Last Reviewed:05/2025

5.a
Packet Pg. 306 Attachment: Exhibit A (5948 : Classification Study) City of Pacifica

CHILD CARE ASSISTANT SUPERVISOR

DEFINITION
Under the direction of the Recreation Supervisor the Child Care Assistant Supervisor assists the supervisor in the planning, supervising, training and coordinating of staff and activities for the programs under the City of Pacifica Child Care Services.

DISTINGUISHING CHARACTERISTICS
The Child Care Assistant Supervisor supports Recreation Supervisors in the Child Care program with projects/tasks and oversees a child care site.

SUPERVISION RECEIVED AND EXERCISED
Direction is provided by the Recreation Supervisors in the Child Care program. Responsibilities include the direct supervision of site subordinate personnel.

ESSENTIAL FUNCTIONS – INCLIDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Assists in the development and implementation of goals, objectives, polices, and procedures in the Child care Division.
• Oversees, plans, organizes and coordinates the care of preschool and elementary school-age children at a child care site.
• Prepares daily and monthly program plans and assigns activities and events to subordinate staff members.
• Identifies special needs of participants, initiates referrals as necessary. • Investigates complaints, accidents and injuries and submits necessary reports. • Inspects the site and equipment to ensure proper maintenance, cleanliness, operation, and safety.
• Observes children on a daily basis to detect health problems. • Instructs children in proper health and hygiene care. • Develops discipline techniques and youth program management. • Coordinates nutrition program (breakfast, lunch, and afternoon snack) at the site. • Coordinates and participates in cleaning and maintaining the facility and equipment. • Plans and conducts quarterly meetings with parents/guardians. • Prepares forms, records, and reports necessary to site management. • Supervises, trains, and evaluates assigned personnel. • Promotes and maintains a professional representation of City of Pacifica Child Care Services and follows agreed upon policies and procedures.
• Maintains staff and participant files in accordance with departmental, licensing (Title 22) and funding (Title 5) requirements.
• Follows the terms and conditions of the program’s state contracts from family eligibility to Desired Results reporting.
• Attends any meetings concerned with program’s state funding, Parent Advisory meetings, County

5.a
Packet Pg. 307 Attachment: Exhibit A (5948 : Classification Study) Consortium Meetings, and County Office of Education State Preschool meetings. • Attends various school functions and meetings, in-service training programs and staff meetings.

Conducts site staff meetings.
• Maintains and updates subsidized family files.
• Publishes the monthly site and program newsletters.
• Processes all programming invoices.
• Trains staff as requested.
• Initiates monthly billing process.
• Maintains enrollment figures and personnel rosters.
• Orders and purchases supplies for child care sites.
• Prepares written and computer reports as requested.
• Coordinates site and program wide events and field trips including transportation. • Performs other related tasks as required.

QUALIFICATIONS:

Knowledge of:
• State subsidy Title 5 funding and Title 22 licensing requirements • Department of Education, Child Development Division guidelines, early childhood development, basic child psychology, and appropriate health and safety codes. • Modern office procedures, methods, and equipment.
• Modern computers and work-related software applications including e-mail, word processing, spreadsheet, and other child care-based programs.
• Principles of supervision, training, and performance evaluation. • Pertinent Federal, State, and local laws, codes and regulations.

Ability to:
• Communicate effectively both orally and in writing.
• Supervise and train site staff.
• Prepare written and computer correspondence and reporting for the State Department of Education, County Office of Education, and other granters. • Prepare year-end state program self-reviews.
• Prepare financial reports and maintain journals, legers, and files. • Maintain and prepare city, state, and federal records and reports. • Become the “Acting Director” for the programs Title 5 State contracts if it becomes necessary to meet State requirements.
• Facilitate state mandated year-end program self- reviews. (Example: Desired results program).
• Organize and direct a variety of recreational activities for elementary school-age children. • Coordinate a developmentally appropriate preschool curriculum. • Drive a licensed vehicle to transport children for various programs. • Establish and maintain effective working relationships with children, parents/guardians, school district personnel, staff and the general public.

Experience and Training Guidelines
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Experience:

One year of experience defined as three (3) hours or more per day for 350 days in the past four (4)

5.a
Packet Pg. 308 Attachment: Exhibit A (5948 : Classification Study) years. This experience must be in a group setting working with children aged 2 ½ - 14. and 100 hours of supervising adults
Training:

AA degree with 24 units in Child Development units including: All 12 units of the core child development classes, 16 General Education Units, 6 Administrative units, and a 2-unit adult supervision class, or,
A Teaching or Administrative Credential with 15 units in Child Development units including: All 12 units of the core child development classes, and a 3-unit supervised field experience class, Bilingual skills are highly desirable.

Licenses and/or Certificates:

Possession of a valid California driver's license.

Current Site Supervisor Child Development Permit from the State of California.

Directors Child Development permit, or an 18-month waiver within one year of hire date.

Program Director Permit to be obtained within one year of hire date.

Ability to obtain American Red Cross First Aid certificate and CPR Adult, Child, and Infant CPR All State of California Child Development Permits must be renewed and maintained at all times. All Child care employees must pass the Department of Justice fingerprinting scan in order to work for the City of Pacifica.

ADDITIONAL INFORMATION:

Physical Skills
While performing the duties of this job, the employee is regularly required to sit, stand, walk, bend, stoop or kneel. Use hands to finger, handle, or feel; reach with hands or arms; talk and hear.

Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and depth perception.

The employee must regularly lift, move, and/or carry up to 10 pounds, and occasionally lift, move and/or carry up to 30 pounds.

Working environment
While performing the duties of this job, the employee is regularly exposed to video display; works indoors and outdoors and is frequently exposed to outdoor weather conditions.

Job Title: Child Care Assistant Supervisor
Reports To:

Job Type: Full-time (40 hours per week / 2080 hours per year) FLSA Status: Non-Exempt
Bargaining Unit: Teamsters Misc Local 856 (Misc 856)

Last Revised: 09/2024
Last Reviewed: 05/2025

5.a
Packet Pg. 309 Attachment: Exhibit A (5948 : Classification Study) City of Pacifica

CHILD CARE LEAD TEACHER

DEFINITION
Under general supervision, provide recreational and educational instruction and activities, social development, guidance and care for preschool and elementary age children by leading and assisting in the selection and coordination of a variety of activities and curriculum at a childcare site.

DISTINGUISHING CHARACTERISTICS
Child Care Lead Teacher is the lead teacher in the classroom. Child Care Lead Teachers may also be asked to temporarily oversee a school site when a Site Coordinator is offsite. If a situation arises where a Site Supervisor is unavailable for an extended period of time a Child Care Lead Teacher with a Site Supervisor Permit will be asked to act as a temporary Site Supervisor.

SUPERVISION RECEIVED AND EXERCISED:

General supervision is provided by the Child Care Site Coordinator. Child Care Lead Teacher supervises the classrooms to which they are assigned, including Child Care Aides, Associate Teachers, Teachers, and Full-time Teachers that are assigned to their programs.

ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Assist in the development of a diversified program of recreational games, sports, arts, crafts, and other activities for elementary school children.
• Assist in the development of a diversified preschool curriculum of music, science, math, dramatic play, social studies, literature, and recreational activities. • Plan and lead a variety of activities appropriate to children of various age groups. • Participate in and evaluate the effectiveness of activities and events. • Instruct children in the safe and proper use of supplies and equipment. Instruct children in proper health and hygiene care.
• Assist in the selection and arrangement of field trips, special events and guest speakers. • Assist with the preparation of site nutrition program. • Assist with developing discipline techniques and maintaining acceptable classroom behavior from participants.
• Drive/Transport children using City of Pacifica City vans. • Participate in cleaning and maintaining the facility and equipment. • Inspect the site and equipment for potential safety hazards; take corrective action to prevent injuries.
• Assist in monitoring site supplies.
• Assist in recording numbers for attendance and nutrition reports. Perform related duties as assigned.
• Assist Site Supervisors with the evaluation process for Childcare Aides, Associate Teachers, Teachers, and Full-time Teachers (I/II) that are assigned to their programs. • Attend and participate in required in-service training activities.

5.a
Packet Pg. 310 Attachment: Exhibit A (5948 : Classification Study) • Assist Site Coordinator in preparing yearly State of California Desired Results reports, including managing children’s portfolios, and monitoring student progress by using Desired Results Developmental Profile and designated online educational platforms.

QUALIFICATIONS:

Knowledge of
• Developmental stages of school-age and preschool children • Classroom teaching and management practices and techniques including age-appropriate curriculum and activities.
• Basic first aid, health/hygiene, and safety practices • Customer service and public relations techniques
• Modern office equipment and methods including use of computer applications in word processing, spreadsheets, presentations, and databases.

Skill/Ability to
• Conduct, plan, and participate in a variety of activities for preschool and elementary school age children.
• Utilize Microsoft Word application, to create classroom rosters, task lists, and observational notes/assessments.
• Maintain effective group control.
• Communicate effectively both orally and in writing.
• Maintain patience while working with children.
• Establish and maintain cooperative relationships with those contacted in the course of work.

Experience and Training Guidelines
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Experience:

Two years’ experience in a group setting with preschool or elementary school-age children.

Experience Desired:

1. Three or more years’ experience working at an early childhood or school-aged program.

2. Experience in training full and part-time staff members in a variety of topics.

3. Experience planning curriculum for a variety of age groups.

4. Master Teacher or higher Child Development Permit.

5. Bilingual skills.

Training:
24 units in Child Development including all 12 units of the core child development classes, and 16 general education units.

AA or higher in Early Childhood Education with a 3-unit supervised field experience class is desired.

Certifications:

Child Care Lead Teachers must have a current Teacher permit from the State of California upon hire date.

Teacher Permit Requirements:

OPTION #1:

Experience: One hundred seventy five (175) days experience supervising children as defined as three (3) hours or more per day in the past four (4) years. This experience must be in a group setting working with children aged 2 ½ - 14.

Education: 24 units in Child Development including all 12 units of the core child development classes, and 16 general education units.

OPTION #2
Experience: One hundred seventy-five (175) days experience supervising children as defined as three (3) hours or more per day in the past four (4) years. This experience must be in a group setting working with children aged 2 ½ - 14.

5.a
Packet Pg. 311 Attachment: Exhibit A (5948 : Classification Study) Education: AA or higher in Early Childhood Education with a 3-unit supervised field experience class.

Red Cross Infant/Child CPR and Red Cross First Aid certifications must be completed within six months of employment.

Licenses:

Current Teacher permit from the State of California upon hire date.

Possession and maintenance of a Class C driver’s license.

All State of California Child Development Permits must be renewed and maintained.

ADDITIONAL INFORMATION:

Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and depth perception.

The employee must regularly lift, move, and/or carry up to 10 pounds, and occasionally lift, move and/or carry up to 30 pounds.

Working environment
While performing the duties of this job, the employee is regularly exposed to video display; works indoors and outdoors and is frequently exposed to outdoor weather conditions.

All Childcare employees must pass the Department of Justice fingerprinting scan in order to work for the City of Pacifica.

Job Title: Child Care Lead Teacher
Reports To:

Job Type: Full-time (40 hours per week / 2080 hours per year) FLSA Status: Non-Exempt
Bargaining Unit: Teamsters Misc Local 856 (Misc 856)

Last Revised: 09/2024
Last Reviewed: 05/2025

5.a
Packet Pg. 312 Attachment: Exhibit A (5948 : Classification Study) City of Pacifica

CHILDCARE SITE COORDINATOR

DEFINITION
Under general supervision, provides recreational instruction and activities, social development, guidance, direction and care for preschool and elementary school-age children by coordinating and directing the daily operations of a childcare site.

DISTINGUISHING CHARACTERISTICS
The Childcare Site Coordinator is the position responsible for the daily operations of a childcare site.

SUPERVISION RECEIVED AND EXERCISED
General supervision is provided by the Recreation Supervisor Childcare Services. Responsibilities include the direct supervision of site subordinate personnel.

ESSENTIAL FUNCTIONS- INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Plans, organizes and coordinates the care of preschool and elementary school-age children by providing various activities and events at a childcare site. • Prepares daily and monthly program plans and assigns activities and events to subordinate staff members.
• Maintains staff and participant files in accordance with departmental, licensing (Title 22) and funding (Title 5) requirements.
• Creates attendance rosters and checkoff list for all rooms for keeping track of children and ratios. • Schedules staff to ensure required ratios are met at all times. Coordinates staff with other sites. • Prepares a monthly site newsletter outlining activities and events, • Provides families with resources and informational documents pertaining to child development. • Prepares/coordinates lunch/snack menus for the site (breakfast, lunch, and afternoon snack). • Plans/coordinates site-based field trips, special events, and guest speakers collaborating with the site staff to plan and implement.
• Drives city vans to/from the field trips.
• Identifies special needs of participants and develops an action plan with the families for maintaining safety. Initiate referrals as necessary.
• Investigates complaints, accidents and injuries and submits necessary reports. • Inspects the site and equipment to ensure proper maintenance, cleanliness, operation, and safety. • Observes children on a daily basis to detect health problems and instructs children in proper health and hygiene care.
• Develops discipline techniques and youth program management plan. • Coordinates and participates in cleaning and maintaining the facility and equipment. • Plans and conducts quarterly parent-teacher conferences/meetings with parents/guardians. • Interacts with personnel from the site school in planning and implementing site activities. • Attends various school functions and meetings, in-service training programs and staff meetings. • Conducts site staff meetings.

5.a
Packet Pg. 313 Attachment: Exhibit A (5948 : Classification Study) • Monitors and orders site supplies.
• Prepares forms, records, and reports necessary for site management. • Allocates funds through grants-based site priorities and needs. • Supervises, trains, and evaluates assigned personnel. • Changing diapers and other apparel.
• Performs other related duties as assigned.

QUALIFICATIONS:

Knowledge of:
• Childcare issues and regulations.
• Principles of childcare program management and early childhood education, including utilization of DRDPs (Desired Results Developmental Profile).
• How to administer and score the ASQs (Ages and Stages Questionnaires). • Child development child and family support software, which may include tracking attendance, documenting benchmarks, collecting children's art or classwork, managing child care portfolios, maintaining developmental profiles, and organizing classroom environments. • Various games, sports, arts, crafts, and other activities appropriate to preschool and elementary school-age children.
• Stages of child development.
• Basic first aid, health/hygiene, and safety procedures and requirements. • Basic record keeping and budgeting principles.
• Principles of supervision, training goal setting, and performance evaluation.

Skill/Ability to:
• Maintain and prepare city, state, and federal records and reports. • Evaluate student Assessment Tools and Reporting findings. • Organize and direct a variety of recreational activities for preschool and elementary school-age children.
• Coordinate a developmentally appropriate preschool and school-age curriculum. • Communicate clearly both orally and in writing.
• Understand and apply State and departmental regulations and policies. • Utilize office software including Microsoft Excel Spreadsheets and Microsoft Word • Maintain and prepare records and reports necessary for site management. • Establish and maintain effective communications and working relationships with children, parents/guardians, school district personnel, staff and the general public. • Use various child development child and family support software, which may include tracking attendance, documenting benchmarks, collecting children's art or classwork, managing child care portfolios, maintaining developmental profiles, and organizing classroom environments. • Supervise, train and evaluate subordinate personnel.

Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge, and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

One (1) year of experience, defined as three (3) hours or more per day for 350 days in the past four (4) years. This experience must be in a group setting working with children aged 2 ½ - 14. and 100 hours of supervising adults.

Experience teaching in a Title 5 program is desirable.

Training:

5.a
Packet Pg. 314 Attachment: Exhibit A (5948 : Classification Study) AA degree with 24 units in Child Development units including: All 12 units of the core child development classes, 16 General Education units, 6 Administrative units, and a 2-unit adult supervision class, or A Teaching or Administrative Credential with 15 units in Child Development units including: All 12 units of the core child development classes, and a 3-unit supervised field experience class.

Licenses/Certifications:

Possession of a valid California driver’s license.

Current Site Supervisor permit from the State of California, or a current Site Supervisor Permit Waiver, or must possess the qualifications to obtain a Site Supervisor Permit with one year of hire.

Red Cross Infant/Child CPR/AED and Red Cross First Aid Certifications must be completed within six months of employment.

All Child care employees must pass the Department of Justice fingerprinting scan in order to work for the City of Pacifica.

All State of California Child Development Permits must be maintained.

ADDITIONAL INFORMATION:

Physical demands:

While performing the duties of this job, the employee is regularly required to sit, stand, walk, bend, stoop or kneel. Use hands to finger, handle, or feel; reach with hands or arms; talk and hear.

Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and depth perception.

The employee must regularly lift, move, and/or carry up to 10 pounds, and occasionally lift, move and/or carry up to 30 pounds.

Working environment:

While performing the duties of this job, the employee is regularly exposed to video display; works indoors and outdoors and is frequently exposed to outdoor weather conditions and loud noises.

Job Title: Child Care Site Coordinator
Reports To:

Job Type: Full-time (40 hours per week / 2080 hours per year) FLSA Status: Non-Exempt
Bargaining Unit: Teamsters Misc Local 856 (Misc 856)

Last Revised: 09/2024
Last Reviewed: 05/2025

5.a
Packet Pg. 315 Attachment: Exhibit A (5948 : Classification Study) City of Pacifica

CHILD CARE TEACHER (FULL-TIME)

DEFINITION
Under general supervision provides recreational and educational instruction and activities, social development, guidance and care for preschool and elementary age children by leading and assisting in the selection and coordination of a variety of activities and curriculum at a child care site.

This position is 8 hours per day and may require working at 2 sites to fulfill this time.

DISTINGUISHING CHARACTERISTICS
Child Care Teacher is responsible for implementing curriculum and supervising the children in the classroom. Child Care Teacher is distinguished from Child Care Lead Teacher in that the latter is provides supervision and guidance to the Child Care Teachers.

SUPERVISION RECEIVED AND EXERCISED:

Direct supervision is provided by the Child Care Site Coordinator and Site Child Care Lead Teachers.

ESSENTIAL FUNCTIONS – INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Supervise children from age 2.5 to 14 years.
• Assist in the development of a diversified program of recreational games, sports, arts, crafts and other activities for elementary school children.
• Assist in the development of a diversified preschool curriculum of music, science, math, dramatic play, social studies, literature and recreational activities. • Plan and lead a variety of activities appropriate to children of various age groups. • Participate in and evaluate the effectiveness of activities and events. • Instruct children in the safe and proper use of supplies and equipment. • Instruct children in proper health and hygiene care.
• Assist Child Care Lead Teacher with managing children’s portfolios and monitoring student progress by using Desired Results Developmental Profile (DRDP) and designated online educational platforms, such as Learning Genie.
• Assist Child Care Site Coordinator in preparing yearly State of California Desired Results reports.
• Assist in curriculum planning and project preparations. • Participate in monthly staff meetings and in-person professional development trainings. • Clean and disinfect high-touch surfaces and furniture/toys daily. • Change diapers/pull-ups as needed.
• Participate in cleaning and maintaining the facility and equipment. • Inspect the site and equipment for potential safety hazards. • Take corrective action to prevent injuries.

5.a
Packet Pg. 316 Attachment: Exhibit A (5948 : Classification Study) • Assist in monitoring site supplies.
• Assist in recording numbers for attendance and nutrition reports. • Drive/Transport children using City of Pacifica City vans. • Attend meetings called by the Site Supervisor.
• Attend and participate in required in-service training activities.

QUALIFICATIONS:

Knowledge of:
• Basic computer software, such as Microsoft Word, Excel, and PowerPoint, and educational applications.
• Developmental stages of school-age and preschool children • Classroom teaching and management practices and techniques including age-appropriate curriculum and activities.
• Basic first aid, health/hygiene, and safety practices • Customer service and public relations techniques
• Various curriculum games, sports, arts, crafts, and other activities appropriate to elementary school-age and preschool children.

Skills/Ability to:
• Conduct, plan and participate in a variety of activities for preschool and elementary schoolage children. • Maintain effective group control.
• Communicate effectively both orally and in writing.
• Utilize basic computer software, such as Microsoft Word, Excel, and PowerPoint and educational applications.
• Maintain patience while working with children.
• Establish and maintain cooperative relationships with those contacted in the course of work.

Experience and Training Guidelines:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Experience:

One year experience in a group setting with preschool or elementary school-age children.

Two or more years’ experience working at an early childhood or school-aged program is desired.

Experience working with both preschool and school-aged children is desired.

Experience working at a Title 5 program is desired.

Bilingual skills are highly desirable.

Training:

Equivalent to high school graduation plus 12 units of the core child development classes, 24 units desired.

AA or higher in Early Childhood Education with a 3-unit supervised field experience class is desired.

Certification:

Full-time Teachers must have a current Associate Teacher permit from the State of California upon hire date. They must obtain a teacher permit from the State of California within one year of hire date.

Having a teacher or higher Child Development permit at the time of hire is highly desirable.

Associate Teacher Permit Requirements
Experience:

Fifty (50) days of experience supervising children as defined as three (3) hours or more per day within the past two (2) years. This experience must be in a group setting working with children

5.a
Packet Pg. 317 Attachment: Exhibit A (5948 : Classification Study) aged 2 ½ - 14.

Education:

All 12 units of the core child development classes.

Teacher Permit Requirements (to be completed within one year of hire date.) OPTION #l:

Experience:

One hundred seventy-five (175) days experience supervising children as defined as three (3) hours or more per day in the past four (4) years. This experience must be in a group setting working with children aged 2 ½ - 14.

Education:
24 units in Child Development including all 12 units of the core child development classes, and 16 general education units.

OPTION #2
Experience:

One Hundred Seventy-Five (175) day's experience supervising children as defined as three (3) hours or more per day in the past four (4) years. This experience must be in a group setting working with children aged 2 ½ - 14.

Education:

AA or higher in Early Childhood Education with a 3-unit supervised field experience class.

All State of California Child Development Permits must be renewed and maintained. All Childcare employees must pass the Department of Justice Fingerprinting scan in order to work for the City of Pacifica.

Red Cross Infant/Child CPR and Red Cross First Aid certifications must be completed within six months of employment.

Licenses:

Ability to attain a Class C driver's license.

ADDITIONAL INFORMATION:

Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and depth perception.

The employee must regularly lift, move, and/or carry up to 10 pounds, and occasionally lift, move and/or carry up to 30 pounds.

Working environment
While performing the duties of this job, the employee is regularly exposed to video display; works indoors and outdoors and is frequently exposed to outdoor weather conditions.

Job Title: Child Care Teacher
Reports To:

Job Type: Full-time (40 hours per week / 2080 hours per year) FLSA Status: Non-Exempt
Bargaining Unit: Teamsters Misc Local 856 (Misc 856)

5.a
Packet Pg. 318 Attachment: Exhibit A (5948 : Classification Study)

Last Revised: 09/2024
Last Reviewed: 05/2025

5.a
Packet Pg. 319 Attachment: Exhibit A (5948 : Classification Study) 1 DEFINITION
The City Clerk, an at-will position under the direction of the City Manager, plans, organizes and coordinates all activities of the City Clerk’s functions; provides legislative support services required for implementation of City policies; provides information and maintains official City records; provides direction and oversight to and participates in all City Clerk functions and activities, which include the conduct of elections, the custody and access of public records, including Council actions, the legal notification of various Council, commission and committee meetings, and the preparation of agenda materials and minutes for City Council meetings; provides assistance to City management staff in areas of expertise..

DISTINGUISHING CHARACTERISTICS
The City Clerk serves as the City’s official record custodian and coordinating election activities and City Council functions. Responsibilities include coordinating the activities of the office with those of other elected and appointed officials that relate to the City Clerk function. The incumbent is accountable for accomplishing goals and objectives for the office and for furthering City goals and objectives within general policy guidelines.

SUPERVISION RECEIVED AND EXERCISED
Receives direct supervision and direction from the City Manager. Exercises direct and indirect supervision of support staff.

ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Develops and directs the implementation of goals, objectives, policies, procedures and work standards for the office.
• Plans, organizes, administers, reviews and evaluates the work of support staff when appropriate.
• Develops, reviews and implements policies and procedures to meet legal requirements and City needs.
• Serves as the official record keeper of the City, providing for the preparation, indexing and retention of meeting notifications, agendas, minutes, ordinances, resolutions, contracts, codes, deeds, easements, bonds, and related documents.

City of Pacifica

CITY CLERK

5.a
Packet Pg. 320 Attachment: Exhibit A (5948 : Classification Study) 2 • Coordinates and attends City Council and related meetings; provides for and/or records and transcribes minutes of the proceedings; Coordinates and participates in the preparation, review and editing of City Council agendas, minutes and staff reports; ensuring compliance with the Brown Act, Political Reform Act, and all federal, state and local laws pertaining to clerk operations and records. • Follows-up on City Council actions, as required, by tracking documents and actions, completing work orders and preparing correspondence.
• Administers City elections for candidates and City ballot measures, including preparing candidate guidelines, administering the candidacy and nomination process, providing information to candidates regarding procedural and disclosure requirements and publishing election notices and results within legal guidelines. • Maintains the City’s Municipal Code by tracking ordinances and providing for their publication and distribution.
• Designs and updates the City’s public information for inclusion on website. • Oversees and participates in the development and administration of the City Clerk’s Office budget.
• Serves as a filing officer for Economic Interest and Campaign Disclosure statements. • Serves as a notary public.
• Administers Oaths of Office to elected and appointed City officials, department heads, and City employees.
• Accepts and records bids for major Public Works projects and purchases of equipment.
• Provides official notification to the public regarding public hearings including legal advertising and notices; attests, publishes indexes and files ordinances and resolutions.
• Prioritizes and allocates available resources; reviews and evaluates program and service delivery, makes recommendations for improvement and ensures maximum effective service provision.
• Prepares and directs the preparation of a variety of written correspondence, agendas, reports, procedures, ordinances and other written materials. • Administers requirements of Political Reform Act and regulations of Fair Political Practices Commission.
• Monitors changes in laws, regulations and technology that may affect office operations; implements policy and procedural changes as required. • Manages annual recruitment of various City boards and commissions; sets up interviews and advises of appointments.
• Coordinates bi-annual Ethics training in compliance with AB 1234, and ensures compliance.
• Perform related duties and responsibilities as required and other duties as assigned.

QUALIFICATIONS
Knowledge of:
• Principles, practices and procedures related to public agency record keeping, municipal elections and the City Clerk function.
• Automated and manual records management principles and practices, including legal requirements for recording, retention and disclosure.

5.a
Packet Pg. 321 Attachment: Exhibit A (5948 : Classification Study) 3 • Standard office practices and procedures, including the operation of standard office equipment.
• Administrative principles and practices, including goal setting, program development, implementation and evaluation and supervision of staff. • Principles and practices of budget development, administration and accountability. • Computer applications related to the work.
• Applicable laws, codes and regulations.
• Techniques for dealing with a variety of individuals from various socio-economic, cultural and ethnic backgrounds, in person and over the telephone.

Skill in:
• Planning, organizing, administering, coordinating, reviewing and evaluating the City Clerk function.
• Meeting all legal requirements of the function in a timely and effective manner. • Scheduling, assigning, supervising, reviewing and evaluating the work of staff. • Selecting, training, motivating staff.
• Providing for the training and development of staff.
• Developing and implementing goals, objectives, policies, procedures, work standards and internal controls for the office.
• Interpreting, applying and explaining complex laws, codes, regulations and ordinances.
• Preparing clear and concise reports, correspondence, policies, procedures and other written materials.
• Operate a modern office equipment, personal computer and applications, (i.e., Word, Excel, Publisher, Power Point, Adobe Acrobat, Zoom Virtual Conferencing, Microsoft Teams, social media platforms such as Nextdoor, Facebook, Twitter, etc.) • Using tact, initiative, prudence and independent judgment within general policy and legal guidelines.
• Establishing and maintaining effective working relationships with those contacted in the course of the work.

Experience and Training Guidelines
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Experience: Five years of increasingly responsible administrative work experience in a municipality which will have provided knowledge of the City Clerk function and responsibilities. Additional experience as outlined above may be substituted for the education on a year-for-year basis to a maximum of two years.

Training: Equivalent to a two year degree from a college or university with course work in business or public administration, records management or a field related to the work.

License: Must possess and maintain a valid California class C driver’s license and have a satisfactory driving record. A notary public certification must be obtained prior to completion of the probationary period.

ADDITIONAL INFORMATION:

Physical skills

5.a
Packet Pg. 322 Attachment: Exhibit A (5948 : Classification Study) 4 Must possess mobility to use modern office equipment, including a computer; strength to lift and carry office supplies weighing up to 35 pounds, ability to read printed materials and a computer screen; hearing, and speech to communicate in person and over the telephone.

Work Environment
While performing the essential functions of this classification the employee will primarily work in an office environment. The employee must be able to complete specific administrative tasks while maintaining availability to public for inquires and adequate response to stressful situations.

Job Title: City Clerk
Reports To: City Manager
Job Type: Full-time (40 hours per week / 2080 hours per year) FLSA Status: Exempt
Bargaining Unit: UNREP

Last Revised: 05/2025
Last Reviewed: 05/2025

5.a
Packet Pg. 323 Attachment: Exhibit A (5948 : Classification Study) City of Pacifica

CODE ENFORCEMENT OFFICER

DEFINITION
Under general supervision, performs duties involving the enforcement of the City's ordinances and the abatement of nuisance conditions.

DISTINGUISHING CHARACTERISTICS
This is a journey level class that enforces City of Pacifica’s Municipal Code and other related codes and ordinances in areas relating to, but not limited to, nuisance abatement, weed abatement, planning and zoning related issues. Coordinates with the Planning, Public Works, and Building Inspection Divisions. Incumbents spend a significant portion of time working independently.

SUPERVISION RECEIVED/EXERCISED
Receive general supervision from Senior Code Enforcement Officer or other senior staff.

ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Investigate and identify code violations.
• Receive complaints and conduct inspections
• Send out “Notice of Violations
• Make regular contact with property owners, representatives of business or community organizations, and the general public in investigating complaints of ongoing violations and nuisance problems.
• Help to negotiate resolution of complaints between residents and with the City • Coordinate enforcement and investigation functions with other City Departments. • Establish and maintain a citywide monitoring system for tracking complaints and compliance.
• Educate citizens on issues as they pertain to the municipal code • Interact with co-workers and the public
• Exercise proper judgment in determining the degree of compliance with various laws and determine the appropriate course of action.
• Prepare cases for prosecution or administrative hearings. • Write and issue citations and make appearances in court. • Performs other duties as assigned.

QUALIFICATIONS
Knowledge of:
• Some knowledge of basic ordinances, Housing Code, abatement of nuisance conditions and related codes.
• Modern office procedures and equipment including basic Microsoft Office skills

5.a
Packet Pg. 324 Attachment: Exhibit A (5948 : Classification Study) (Outlook, Word, Excel).
• Basic safety policies and procedures.

Skills/Ability to:
• Read, understand and interpret laws, regulations, ordinances, resolutions and other documents associated with enforcement duties.
• Communicate effectively, both verbally and in writing. • Prepare and make verbal presentations to small and large groups. • Prepare factually clear, concise and complete written reports and correspondence.

Experience: Two (2) years of full-time public contact experience in the investigation and enforcement of City, County, or other governmental codes and ordinances.

Training: At least two years of college education and/or training in law, writing, public speaking and areas related to code enforcement
Licenses:

Possession of or ability to obtain PC 832 (POST) Certification.

Possession of a valid California driver’s license.

ADDITIONAL INFORMATION:

Physical Skills
To bend, crawl, twist, crouch, stoop, lift, pull, push, carry and walk, sometimes on uneven surfaces to investigate various types of potential Municipal Code violations. The employee is required to stand; walk; use hands and fingers to handle, feel, or operate objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; lift and/or occasionally move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Working Conditions
Outdoor work is occasionally required in the enforcement of the City’s Codes. While performing the outdoor duties of this job, the employee occasionally works near moving mechanical parts, climbs ladders, works in high, precarious places and is occasionally exposed to wet and/or humid conditions.

Work and attend occasional night and weekend meetings and conferences; May be required to work some evenings
Job Title: Code Enforcement Officer
Reports To: Senior Code Enforcement Officer
Job Type: Full-time (40 hours per week / 2080 hours per year) FLSA Status: Non-Exempt

5.a
Packet Pg. 325 Attachment: Exhibit A (5948 : Classification Study) Bargaining Unit: Teamsters Misc Local 856 (Misc 856)

Last Revised: 05/2025
Last Reviewed: 05/2025

5.a
Packet Pg. 326 Attachment: Exhibit A (5948 : Classification Study)

CITY OF PACIFICA

WASTEWATER TREATMENT PLANT

COLLECTIONS SYSTEM MANAGER

DEFINITION
Under administrative direction, plans, organizes, directs, coordinates, supervises and reviews the construction, maintenance, repair and operation of the wastewater collections system, the mechanical equipment and structures used within the wastewater collection system, inflow-infiltration elimination activities, and city generators.

DISTINGUISHING CHARACTERISTICS
This is a management position that requires significant independence, initiative, and discretion within established guidelines. This position assists in the strategic planning, organization, and management across multiple operational units.

SUPERVISION RECEIVED/EXERCISED
Receives administrative direction from the Deputy Director or designee. Exercise general supervision over supervisory, professional, technical and administrative support staff through subordinate levels of supervision.

ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Plans, organizes and directs the activities necessary to ensure that all collections system facilities are operating efficiently; • Monitors industrial waste sampling with laboratory schedule; • Recommends and directs control methods necessary in collection facilities operations, including pump stations;
• Assists in directing the plant and monitoring programs to assure compliance with the National Pollutant Discharge Elimination System requirements; • Assists with the preparation of reports required on monitoring the collections system and receiving waters;
• Coordinates sludge disposal and reclamation; oversees the preventative maintenance program; supervises city generator program. • Assists in the implementation of goals, objectives, policies, and priorities; • Organize, schedule, assign, supervise, and coordinate directly and through subordinate supervisors the construction, maintenance, repair, and operation of the sanitary sewer collection facilities;
• Confers with engineers, contractors, other utilities, and City staff regarding projects and project issues;

5.a
Packet Pg. 327 Attachment: Exhibit A (5948 : Classification Study) • Reviews project plans and drawings with supervisors, making change recommendations based upon field observation and operational problems; inspect field projects in progress;
• Provide technical advice and assistance on difficult work problems; evaluate work methods and procedures used in field operations and recommend improvements;
• Supervises the maintenance of time, material, and equipment use records; requisition supplies and materials;
• Recommends the purchase of equipment and assists in the development of specifications; receives, investigates, and resolve complaints; • Monitors the sewer system facilities for inflow/infiltration and recommends an annual program for maintenance and repair;
• Prepares cost estimates for sewer system construction, operation, and maintenance activities;
• Selects, supervises, trains, and evaluates subordinates; supervises safety training and enforce OSHA safety regulations;
• Aids in the preparation and administration of the budget for the collections system.
• Perform related duties as assigned.

QUALIFICATIONS
Knowledge of
• The operation of the wastewater treatment collection system including primary, secondary, and treatment processes;
• Activated sludge systems; equipment maintenance, laboratory procedures including instrument analysis;
• Applicable Federal, State, and local laws, regulations, and policies governing wastewater collection;
• Equipment, tools, and materials used in the operation of wastewater facilities; • OSHA standards and safety practices in sewage collection; • Principles of modern supervision, including training and performance evaluation.

Skill/Ability to
• Keep records and prepare reports;
• Supervise subordinates;
• Read and interpret construction blueprints and specifications; • Communicate clearly and concisely, orally and in writing; • Work in a cooperative and productive manner with employees of the City, other agencies, and the public;
• Identify and resolve problems in wastewater operations.

5.a
Packet Pg. 328 Attachment: Exhibit A (5948 : Classification Study) • Recognize inefficient collection system and pump station operations and develop effective programs to ensure an efficient operation that is in accordance with all State and Federal requirements, with other employees, contractors and the general public;
Experience and Training Guidelines
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Experience: Five (5) years of experience in the maintenance/operation of a wastewater collection system, including at least two (2) years of supervisory experience.

Training: Equivalent to a bachelor’s degree from an accredited college or university with major course work in in Environmental Science, Civil Engineering, or related field.

Substitution: Additional years of related experience may substitute for education on a yearfor-year basis. (Example: additional two years of related experience with an Associate’s Degree may be equivalent to a Bachelor’s Degree).

Certification
Possession of a California Water Environment Association Operator Grade IV certificate and collections system certifications.

Licenses
Possession of a valid California driver’s license (including acceptable driving record).

ADDITIONAL INFORMATION:

Physical Skills
Ability to climb and walk on uneven surfaces and to perform heavy lifting. Able to work in inclimate weather conditions, including very hot and very cold temperatures; must be able to hear warning devices such as a chemical leak warning and back-up warning devices. Visiting worksites and the treatment plant involves walking for extended periods of time. Must be able to use computer keyboards, as they are used for entering and retrieving data. Must be able to monitor equipment run status lights at the treatment plant, so the ability to discriminate among colors is required.

Work Environment
Mobility to work in a typical office setting or plant environment; exposure to cold, heat, noise, outdoors, inclement weather, dust, dirt, vibration, chemicals, traffic, traffic hazards, odors, mechanical hazards, electrical hazards, explosive hazards, and biohazards.

Work schedule may include occasional irregular hours. The work schedule will include the need for irregular after hours work as part of the normal job duties, including 24x7 availability for response to emergencies.

Job Title: WWTP Collections System Manager
Reports To:

5.a
Packet Pg. 329 Attachment: Exhibit A (5948 : Classification Study) Job Type: Full-time (40 hours per week / 2080 hours per year) FLSA Status: Exempt
Bargaining Unit: Teamsters Mgmt Local 350 (Mgmt 350)

Last Revised: 05/2025
Last Reviewed: 05/2025

5.a
Packet Pg. 330 Attachment: Exhibit A (5948 : Classification Study) City of Pacifica

COMMUNITY SERVICE OFFICER

DEFINITION
Under general supervision relieves sworn police personnel from a variety of non-hazardous tasks and responds to service calls of a non-felonious and non-violent nature; performs certain telecommunications tasks as assigned.

DISTINGUISHING CHARACTERISTICS
This is an entry-level, non-sworn position that provides administrative support to police operations staff.

SUPERVISION RECEIVED AND EXERCISED
The Community Services Officer receives general supervision from a Sergeant or Corporal.

ESSENTIAL FUNCTIONS-INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Respond to a wide variety of non-hazardous service calls and thoroughly investigate all details of incidents.
• Observe, report and may follow-up on conditions which pose potential threats to public safety, health and welfare and the quality of life.
• Read and write at the levels necessary to perform the job of a community service officer. • Write non-moving parking violations.
• Act as department liaison between homeless persons and local homeless, mental health, and social services providers.
• Investigate, report on, and arrange for towing of abandoned vehicles on public and private property.
• Provide traffic control at emergency situations, special events and at other times as assigned. • Respond to, or assist sworn officers at accident or crime scenes by taking reports and photographs, fingerprints, prepare diagrams and other activities as assigned. • Transport officers, equipment, witnesses, citizens as assigned. • Provide special duties such as Court and District Attorney liaison, Crime Prevention and others as assigned.
• Operate records management systems and law enforcement databases. • Keep confidential information obtained from law enforcement systems. • Perform other duties as assigned.

QUALIFICATIONS:

Knowledge of:
• Modern office procedures and practices.
• Standard office equipment, including a personal computer. • Correct English usage, including spelling, grammar, punctuation. • Effective communication techniques
• Data collection and compilation techniques

5.a
Packet Pg. 331 Attachment: Exhibit A (5948 : Classification Study) • Basic business arithmetic
• Department policies, rules, regulations, and State, County and local laws and ordinances applicable to their assignments.
• Safe driving principles and practices
Skill and Ability to:
• Write and print legibly and use a computer keyboard or mobile data terminal. • Prepare clear, concise, and comprehensive reports.
• Read and comprehend written directions.
• Learn and use standard broadcast procedures of a police radio system. • Understand and carry out oral and written directions. • Deal effectively and calmly with the public during adverse situations. • Communicate effectively both orally and in writing, both in person and on a communication device.
• Operate a motor vehicle.
• Understand and properly apply penal, vehicle, and city codes. • Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Experience and Training Guidelines
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Experience:

One year of experience including public contact
Training:

Equivalent to completion of twelfth grade.

License:

Possess and maintain a valid California driver's license ADDITIONAL INFORMATION:

Physical Skills
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; mobility to perform assigned duties including sit, stand, walk, kneel, crouch, squat, stoop, reach, crawl, twist, climb, and lift up to 50 pounds. Vision to read printed materials, a computer screen. Must be able to operate motorized vehicles and visit different sites; hearing and speech to communicate in person, before groups, and over the telephone or radio; finger dexterity is needed to use a computer keyboard.

Working Environment
Exposure to cold, heat, outdoor weather conditions, fuels exhaust and dust.

Must pass an in-depth background investigation.

Must be available to work any shift, including weekends.

Job Title: Community Service Officer (CSO)
Reports To:

Job Type: Full-time (40 hours per week / 2080 hours per year) FLSA Status: Non-Exempt
Bargaining Unit: Teamsters Misc Local 856 (Misc 856)

5.a
Packet Pg. 332 Attachment: Exhibit A (5948 : Classification Study)

Last Revised: 09/2024
Last Reviewed: 05/2025

5.a
Packet Pg. 333 Attachment: Exhibit A (5948 : Classification Study) 1 DEFINITION
Under general supervision, to manage a variety of administrative and complex projects and tasks in the City Clerk’s Office. Assists the City Clerk in performing day-to-day operations of the City Clerk’s Office and takes the lead in administering assigned programs and/or complex administrative functions of the City Clerk’s Office.

DISTINGUISHING CHARACTERISTICS
This single-position class performs a wide-range of duties specific to the Office of the City Clerk. The position assists the City Clerk with variety of functions including the City’s records management program, election administration, conflict of interest statements, public records requests, City Council agenda, processing of a variety of legal documents and related analytical work as assigned Furthermore, this class is distinguished from the Administrative Assistant by the required specific and comprehensive knowledge of the City Clerk function, which is only obtained through a combination of on-the-job experience and professional training through a City Clerks’ Association.

In the absence of the City Clerk, this position serves as acting City Clerk, including validating official documents, maintaining official City Records management systems, maintaining agenda management systems, acting as the Elections Official in general elections, and performing the day-to-day operations of the City Clerk’s Office and in support of City Council.

SUPERVISION RECEIVED/EXERCISED
Reports directly to the City Clerk and is expected to work independently with minimal direct supervision.

ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Maintain the official records and documents of the City Council in good order, including resolutions, ordinances, contracts, deeds, and minutes. • Perform various duties required for the publication, filing, indexing, and safeguarding of all City Council proceedings.
• Attend City Council meetings in support of the City Clerk. • Assist the City Clerk in the preparation of official City Council meeting Minutes. • Assist the City Clerk in the preparation of City Council Agendas; assist in coordinating with other departments in preparing the agenda for City Council meetings, coordinate the collation and distribution of agenda packets. • Assist in the maintenance and administration of a records retention schedule covering all City records based on legal requirements of the State and other codes.

City of Pacifica

DEPUTY CITY CLERK

5.a
Packet Pg. 334 Attachment: Exhibit A (5948 : Classification Study) 2 • Assist in coordinating receipt from departments, review, and submission for City Attorney approval of requests for periodic destruction of appropriate records pursuant to the City’s records retention policy and schedule.
• Compose and prepare correspondence advising various individuals of City Council actions.
• Assist in the maintenance of an archives area for permanent City records, maintain an index of records located in the archives; retrieve records for staff and public when needed.
• Notice, advertise and calendar public hearings; prepare a variety of other notices in accordance with City, State, and Federal law.
• Respond to public records requests from the public by online platform, letter, telephone and in person regarding City Council action and records, research information for public or City staff when necessary.
• Certify ordinances, resolutions, agreements, and other official documents and administer oaths of office.
• Manage development of policies and procedures related to management of records and information.
• Conduct or assist in conducting bid openings pursuant to the formal bid process; notify public works office upon receipt of all documents related to bids. • Assist in planning and conducting periodic City elections and other legal requirements of the City Clerk’s Office; process election candidate filing materials. • Act as Notary Public for City business needs.
• Perform secretarial support for City Clerk’s Office and City Council; compose correspondence and letters, process claims for payment, prepare purchase and work orders, and prepare travel arrangements and event registrations for City Council. • Prepare proclamations for the Mayor and City Manager review and approval and prepare final Proclamations for presentation; maintain records of official documents in accordance with records retention policy.

QUALIFICATIONS
Knowledge of:
• City ordinances/resolutions and other pertinent official documents. • State and municipal administration and recording regulations, practices, policies and procedures
• English usage, spelling, grammar, and punctuation.
• Modern office methods, practices and procedures and equipment. • Business letter writing and basic report preparation. • Operation and use of office equipment, including computer equipment and programs. • Organizational procedures and operations of City government. • Procedures and practices of records management.

Skills/Abilities to:
• Conduct an official elections process
• Prepare agendas and meeting packets
• Record and transcribe accurate minutes
• Interpret codes and laws related to City records
• Maintain City records, including filing, storage and retrieval and disposal • Communicating clearly and effectively, both orally and in writing. • Learn and apply related federal, state and municipal laws and procedures. • Implement procedures and practices of records management.

5.a
Packet Pg. 335 Attachment: Exhibit A (5948 : Classification Study) 3 • Learn and implement election laws and political reform requirements. • Provide information and organize materials in conformance with policies and regulations.
• Respond to requests and inquiries for public record documents. • Maintain complex records, summarize written material, and interpret a variety of documents, including contracts and ordinances.
• Answer user questions and assist in training City personnel in records management. • Communicate clearly and concisely, both orally and in writing. (Spanish is highly desirable)
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Deal effectively with the public, including special needs groups such as the elderly and disabled.
• Understand and follow oral and written directions.
• Handle stressful situations.
• Use tact, discretion, initiative and independent judgment within established guidelines.
• Recognize and appropriately handle materials in a sensitive and confidential manner. • Organize work, set priorities, meet critical deadlines, and follow up on assignments with a minimum of direction.
• Ability to read, communicate to others the policies, procedure, statutes, local rules, codes and regulations pertaining to assigned programs and functions. • Operate a modern office equipment, personal computer and applications, (i.e., Word, Excel, Publisher, Power Point, Adobe Acrobat, Zoom Virtual Conferencing, Microsoft Teams, social media platforms such as Nextdoor, Facebook, Twitter, etc.) • Exercise sound judgement
Experience and Training Guidelines
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Experience: Three (3) years of increasingly responsible office administrative and/or office management experience. Experience in a City Clerk's Office or other public agency is highly desirable..

Training: An Associate’s Degree in public or business administration or related field.

Licenses:

Valid California Class C Driver’s License and a good driving record, at the time of appointment.

Notary Public License issued by the California Secretary of State (within twelve-months of appointment)
ADDITIONAL INFORMATION:

5.a
Packet Pg. 336 Attachment: Exhibit A (5948 : Classification Study) 4 tasks while maintaining availability to public for inquires and adequate response to stressful situations.

Job Title: Deputy City Clerk
Reports To: City Clerk
Job Type: Full-time (40 hours per week / 2080 hours per year) FLSA Status: Non-Exempt
Bargaining Unit: UNREP

Last Revised: 05/2025
Last Reviewed: 05/2025

5.a
Packet Pg. 337 Attachment: Exhibit A (5948 : Classification Study) City of Pacifica

DEPUTY DIRECTOR OF PARKS, BEACHES,

AND RECREATION

DEFINITION
Under administrative direction, assists the Director to plan, organize and manage the activities and operations of the Parks, Beaches and Recreation department; coordinate assigned activities with other departments, divisions and outside agencies; and provide highly responsible and complex administrative support to the Director. Act as Park, Beaches and Recreation Department Director as assigned.

DISTINGUISHING CHARACTERISTICS
This is a high-level management position with major responsibilities for the City’s parks, beaches, and recreation programs, that requires significant administrative, analytical, and technical skills.

This position assists in the strategic planning, organization, and management of the department.

This position serves as the as Park, Beaches and Recreation Director in their absence.

SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the Director. Exercises general supervision over professional, administrative, and technical staff members.

ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Leads department-wide strategic initiatives
• Coordinates and evaluates all departmental divisions
• Manages complex interdepartmental projects and citywide events • Coordinates interdepartmental initiatives and external partnerships • Serves as liaison to state, county and local public agencies and private organizations in relationship to parks, and community human and leisure service matters. • Contributes to policy development and organizational planning • Participates in the development and implementation of goals, objectives, policies, procedures and priorities for the City and the Parks, Beaches, and Recreation Department. • Develops and works with staff to implement comprehensive recreation program opportunities. • Keeps current with changes in the practices and knowledge needed to provide efficient and effective park and recreation services.
• Maintains a competent and motivated work force by training, developing, disciplining, and evaluating the performance of subordinates.
• Evaluates work progress, resolves work problems, and determines additional needs on an ongoing basis. • Plans and directs the selection, training, supervision, and evaluation of department staff. • Prepares and administers the annual department budget as directed by the Director. .

5.a
Packet Pg. 338 Attachment: Exhibit A (5948 : Classification Study) • Directs the coordination of assigned functions and programs with other City departments as well as outside agencies.
• Collects, completes, analyzes, and maintains a variety of records, reports, contracts, agreements, and policy manuals pertaining to various division functions and programs. • Implements principles and practices of program administration including budgeting, purchasing and personnel management.
• Oversees, coordinates, and implements safe work procedures for assigned work units or divisions.
• Prepares and presents staff reports for the Director to submit to City Council and various Commissions.
• Provides staff support to various City Council subcommittees and appointed citizen committees. • Works closely with representatives of other public and private organizations, including educational, community, and county groups.
• Represents the Department before the Parks and Recreation Commission, City Council, and outside organizations.
• Ability to work a flexible schedule including evenings and weekends as needed. • Serves as Acting Director in the absence of the Director (e.g., attends Executive Team meetings)
• Performs related duties and responsibilities as required.

QUALIFICATIONS
Knowledge of:
• Principles, practices, and service delivery needs of public administration, parks, recreation, and community services administration.
• The regional parks, recreation, open space, and trails business. • Federal, State, local ordinances, and codes applicable to parks and recreation. • Contract negotiations and budget administration.
• Practices and techniques of budget preparation, monitoring, and control. • Principles and practices of organization, administration, personnel management, employee relations, supervision, training, and organizational development. • Recreation, cultural, athletic, social and human services needs of all age groups. • Modern office equipment including use of applicable computer applications. • Principles and practices of employee and volunteer supervision, including work planning, assignment, direction, review, and training.
• Applicable regulations and rules related to the program areas and facilities. • The provision of recreation and related services to a variety of age groups.

Ability to:
• Effectively organize, coordinate, direct and evaluate the staff and functions of a governmental parks and recreation department.
• Identify budget administration problems and devise procedural changes to resolve same. • Interpret, apply, and enforce applicable Federal, State and local ordinances and codes. • Train, organize, supervise, and motivate departmental staff. • Prepare clear and comprehensive correspondence and reports. • Exercise sound independent judgment within general procedural guidelines. • Maintain accurate program records and files.
• Establish and maintain effective relationships with those contacted during work. • Cultivate relationships with external partners at the local, regional, and state level. • Promote diversity in a multi-cultural community that represents a tremendous variety of recreational interests.

5.a
Packet Pg. 339 Attachment: Exhibit A (5948 : Classification Study) • Relate to a variety of individuals, families, and groups from various socio-economic backgrounds. • Handle many competing demands and priorities while maintaining a consistent vision and work plan.
• Partner with other agencies and volunteer groups to maximize effectiveness of departmental programs.
• Effectively represent the Department before the City Council, Parks, Beaches, and Recreation Commission, the public and other organizations.
• Review organizational and administrative problems and exercise good judgment in making timely and informed decisions.
• Communicate clearly, effectively, and diplomatically, orally and in writing.

Experience and Training Guidelines:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Experience: Five (5) years of increasingly responsible professional planning/community development experience, including two (2) years of supervisory experience.

Training: Graduation from an accredited four-year college or university with major coursework in recreation administration, business or public administration, or a field related to recreation or hospitality.

Licenses:

License Requirement: Possession of a valid California Class C Driver's License.

Possession of, or ability to obtain, first aid and CPR certificates prior to completion of probation.

ADDITIONAL INFORMATION:

Physical Skills
While performing the duties of this job, the employee is frequently required to sit, talk, and hear, use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.

The employee is occasionally required to walk. Employee must maintain physical condition appropriate to performance of job duties which may include sitting for long periods of time and operating assigned office equipment and maintain stamina to attend and participate in evening meetings as assigned.

The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment
Incumbents generally work in an office environment with extensive public contact. Incumbents may be required to work in the field on occasion. The noise level in the work environment is usually quiet but can be moderately noisy. The noise level when in the field can be quite noisy.

Job Title: Deputy Director of PB&R
Reports To: Director of PB&R
Job Type: Full-time (40 hours per week / 2080 hours per year) FLSA Status: Exempt
Bargaining Unit: UNREP

Last Revised: 05/2025

5.a
Packet Pg. 340 Attachment: Exhibit A (5948 : Classification Study) Last Reviewed: 05/2025

5.a
Packet Pg. 341 Attachment: Exhibit A (5948 : Classification Study) City of Pacifica

DEPUTY DIRECTOR OF COMMUNITY DEVELOPMENT

DEFINITION
Under administrative direction, assists the Director to plan, organize and manage the activities and operations of the Community Development department; coordinate assigned activities with other departments, divisions and outside agencies; and provide highly responsible and complex administrative support to the Director. Act as the Community Development Director as assigned.

DISTINGUISHING CHARACTERISTICS
This is a high-level management position that requires significant administrative, analytical, and technical skills. This position assists in the strategic planning, organization, and management of the department. This position serves as the Community Development Director in their absence.

SUPERVISION RECEIVED/EXERCISED
Receives administrative direction from the Director. Exercises general supervision over professional, administrative, and technical staff members.

ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Assist the Director with administration and operation of departmental programs. • Provide administrative direction for activities relating to the effective utilization of programs, personnel, resources, facilities and equipment. • Develop, encourage, implement, improve, and manage department processes. • Assist in managing the development and implementation of department goals, objectives, policies, processes, and priorities.
• Train, motivate, coach and evaluate department personnel. • Assist in development and administration of the department budget. • Participate on a variety of committees and task forces; attend and participate in professional group meetings; serve as the primary staff liaison to the Planning Commission.
• Manage consultant services for various technical and special services. • Lead the management, review, development, revision, and maintenance of General Plan elements, plans, ordinances, and other policies and procedures. • May serve as Community Development Director, as required. • Serves as a Disaster Service Worker, as required.
• Perform related duties and responsibilities as required and other duties as assigned.

QUALIFICATIONS
Knowledge of
• Principles, practices and techniques of public administration, including the operations and functions of industry and municipal government.
• Modern principles and practices of technical and legal issues of urban and regional planning, zoning, urban economics, demographics, and environmental planning and program management.

5.a
Packet Pg. 342 Attachment: Exhibit A (5948 : Classification Study) • Geographic, socio-economic, transportation, political, and other elements related to planning including environmental issues and analysis using geographic information systems (GIS).
• Comprehensive plans, specific plans, and current planning processes and the development process; Building Codes and code enforcement practices. • Federal, state and city laws, codes, rules, regulations and standards affecting planning, zoning, land development and other planning programs, including but not limited to California Planning and Zoning Law, the Subdivision Map Act, the Coastal Act, the California Environmental Quality Act, and the California Building Code. • Municipal processes, policies and procedures.
• Principles and practices of project management, contract administration, and personnel management.
• Methods and techniques of conducting public meetings and presentations. • Authority and role of the Planning Commission in approving planning related projects. • Site planning and architectural design principles.
• General concepts of architecture, landscaping, grading, drainage, and traffic and transportation engineering as they relate to the process of urban planning. • Practices of researching planning and land use issues, evaluating alternatives, making sound recommendations, preparing findings, and presenting effective staff reports. • Principles of effective public relations and interrelationships with various community groups and stakeholders.
• Effective leadership techniques and practices.
• Techniques for effectively representing the City in contacts with governmental agencies, community groups and various business, professional, regulatory and legislative organizations.
• Modern office practices, methods, and computer equipment and applications related to the work.
• English usage, grammar, spelling, vocabulary and punctuation.

Skill/Ability to
• Provide effective leadership and coordinate the activities of department. • Devise effective and efficient operation methods or procedures. • Identify opportunities for process improvement and make recommendations to enhance governmental operations.
• Interpret and accurately apply applicable federal, state, and local policies, procedures, codes, laws, ordinances and regulations.
• Perform complex current and long-range planning duties. • Assess, monitor, and report environmental impact on and of various City programs and services; conduct and facilitate presentations before the Planning Commission, City Council and community groups.
• Interpret building, code enforcement, planning and zoning programs to the general public; identify and respond to issues and concerns of the public, Planning Commission and City Council.
• Analyze site design, terrain constraints, land use compatibility, utilities and other urban services; read and understand architectural and civil plans and drawings. • Perform calculations and measurements to confirm project compliance with development standards.
• Interpret land use maps and legal descriptions of property. • Conduct complex research projects, synthesize data, evaluate alternatives and make sound recommendations; coordinate assigned activities with other departments and agencies as required.
• Prepare and present clear, concise, and logical written and oral reports, correspondence,

5.a
Packet Pg. 343 Attachment: Exhibit A (5948 : Classification Study) policies, procedures and other written materials.
• Make sound decisions.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities and meet critical time deadlines. • Take a proactive approach to customer service issues and hold others within the department accountable for this effort.
• Maintain confidentiality regarding sensitive information. • Work in a standard office environment with some ability to sit/stand for long periods of time, with prolonged exposure to a computer screen and extensive public contact. • Travel to different sites and locations.
• Communicate clearly and concisely, both verbally and in writing, which includes preparing and presenting clear, well-organized and concise reports. • Establish and maintain cooperative and effective working relationships with those contacted in the course of work.
• Work in a safe manner following industry best practices and the City’s safety practices and procedures.
• Work evenings and weekends, and respond off-hours to various emergency situations. • Serve as a Disaster Service Worker.

Experience and Training Guidelines
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Experience and Training
Experience: Five (5) years of increasingly responsible professional planning/community development experience, including two (2) years of supervisory experience.

Training: Graduation from an accredited four-year college or university with major coursework in Environmental Studies, Urban Planning, or a closely related field. A graduate degree in Environmental Studies, Urban Planning, Public Administration or Business Administration is highly desirable.

Certificate
Accreditation by the American Institute of Certified Planners (AICP) is desirable.

License
Possession and maintenance of a California Class C driver’s license and have a satisfactory driving record.

ADDITIONAL INFORMATION:

Physical Skills
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to inspect City development sites, including traversing uneven terrain, climbing ladders, stairs, and other temporary or construction access points; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.

Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

Work Environment
Employees work in an office environment with moderate noise levels, controlled temperature

5.a
Packet Pg. 344 Attachment: Exhibit A (5948 : Classification Study) conditions, and no direct exposure to hazardous physical substances. When conducting site visits, employees may work in the field and occasionally be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions and road hazards. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing City and departmental policies and procedures.

Job Title: Deputy Director of Community Development
Reports To: Director of Community Development
Job Type: Full-time (40 hours per week / 2080 hours per year) FLSA Status: Exempt
Bargaining Unit: UNREP

Last Revised: 05/2025
Last Reviewed: 05/2025

5.a
Packet Pg. 345 Attachment: Exhibit A (5948 : Classification Study) City of Pacifica
DEPUTY DIRECTOR OF PUBLIC WORKS – FIELD SERVICES & ENGINEERING

DEFINITION
Under administrative direction performs high-level management, administrative and technical duties; plans, directs and manages the Field Services Division and Engineering Division in connection with the maintenance of City infrastructure, engineering design, construction, inspection, of public works projects and programs.

DISTINGUISHING CHARACTERISTICS
This is a management class with major responsibilities for the City’s Field Service and Engineering programs, that requires significant independence, initiative, and discretion within established guidelines. This position assists in the strategic planning, organization, and management across multiple operational units.

SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the Director of Public Works or designee. Performs a variety of advanced-level engineering duties that require independent judgment and initiative in prioritizing, scheduling, assigning and coordinating work. Exercises general and direct supervision over supervisory, professional, technical and administrative support staff through subordinate levels of supervision. all work units of the department on a day-to-day basis; functions as department head in the absence of the department head.

ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Recommends and assists in development and implementation of departmental policies, goals, and objectives.
• Supervises, coordinates, and reviews all public works engineering activities, including plan check review of complex private development projects, engineering design, inspection, contract administration, and construction management for Capital Improvement projects. • Performs advanced professional engineering assignments on a wide range of municipal projects of a complex nature Oversees consultants and professionals hired by the City for the purposes of designing and completing public works construction projects and studies. • Establishes criteria for design, construction, and inspection of public works projects. • Serves as project manager on a variety of projects Oversees the inspection of public works construction by contractors for established plans and specifications.
• Supervises and participates in the development and administration of the department’s capital and operating budgets; directs the forecast of additional funds needed for construction, staffing, equipment, materials, and supplies; monitors and approves expenditures. • Prepares work programs and special engineering studies. • Reviews and prepares plans and specifications, as well as advertise for bids construction and maintenance projects; accepts or rejects such specifications and bids; verifies computations, plans, specifications, and estimates for public works facility’s projects; reviews and signs engineering drawings and land record maps.
• Conducts negotiations on engineering matters and accepts or rejects change order requests related to contracts.
• Assists the Planning Department with current development issues • Responds to questions from the general public including conducting correspondence and attending meetings.
• Develops record maintenance systems, procedures, and training necessary for maintaining effective

5.a
Packet Pg. 346 Attachment: Exhibit A (5948 : Classification Study) liaison with other City departments.
• Serves as department head in the absence of the director, including attending and participating in City Council, community and board and commission meetings.
• Serves on City and inter-agency committees, including citizen advisory committees. • Provides high-level staff support to various City Council subcommittees and appointed citizen committees., and may staff one or more citizen advisory committees • Performs related duties and responsibilities as required and other duties as assigned.

QUALIFICATIONS
Knowledge of:
• Principles, methods and practices of civil engineering as applied to the planning, designing and construction of municipal public works facilities, including streets, trails, parks, storm drainage facilities, seawall, pier, traffic and construction projects.
• Design principles, methods, materials, and techniques used in the construction and maintenance of public works, utilities or building construction projects.
• Design principles, strengths of materials, principles of mechanical, electrical and structural engineering and surveying as they apply to the design of public works structures. • Engineering and construction management methods.
• Technical, legal, financial and public relations issues involved in the conduct of municipal public works programs.
• Modern developments, current literature and sources of information on engineering laws and regulations. • Applicable Federal, state and local laws, legal issues and regulatory codes related to design and construction.
• Principles and practices of municipal management, including supervision and evaluation of personnel, budget planning and preparation and public relations.

Skill/Ability in:
• Preparing engineering estimates, plans, drawings and specifications. • Performing difficult engineering work in design and construction of public works facilities. • Interpreting and accurately applying applicable Federal, state, and local policies, procedures, codes, laws, ordinances and regulations.
• Understand and implement laws, regulations, policies and procedures. • Preparing construction contracts and requests for proposal; administer contracts. • Planning, organizing and supervising the work or engineering projects. • Planning, supervising, directing, scheduling and evaluating the work of subordinate staff. • Developing and implementing improvements to systems, organization, and operations within the division. • Taking a proactive approach to customer service issues and hold others within the department accountable for this effort.
• Making process improvement changes to streamline procedures. • Working in a safe manner following City safety practices and procedures in a variety of environments; model and coach others in correct City safety practices; identify, correct, and report safety hazards. • Maintaining confidentiality regarding sensitive information. • Representing the City and the department effectively in contacts with representatives of other agencies and the public.
• Communicating clearly and concisely, both verbally and in writing; preparing clear and concise written reports.
• Applying computer programs related to the work, including presentation, project management, GIS, and data management applications; using a personal computer, the Internet and other engineering technological resources.
• Making effective oral presentations.
• Establishing and maintaining cooperative and effective working relationships with those contacted in the course of the work, such as with employees, contractors, consultants, elected and appointed officials, and

5.a
Packet Pg. 347 Attachment: Exhibit A (5948 : Classification Study) the public.

5.a
Packet Pg. 348 Attachment: Exhibit A (5948 : Classification Study) Experience and Training Guidelines
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Experience: Five (5) years of increasingly responsible professional civil engineering experience involving design, plan checking, project management and construction management. Requires two years of supervisory experience.

Training: Graduation from an accredited college or university with a Bachelor’s Degree in civil engineering or a closely related field. Master’s Degree in Engineering, Public Administration or Business Administration is desirable.

Certificate
Possession of a valid certificate of registration as a Civil Engineer issued by the State Department of Registration for Professional Engineers.

License
Possession of or the ability to obtain a valid California Class C driver’s license and have a satisfactory driving record.

ADDITIONAL INFORMATION:

Physical Skills
Sufficient mobility and physical flexibility to negotiate difficult project sites and construction terrain where crouching, bending, stooping, climbing and/or kneeling would be required. Vision to adequately and quickly review plans and specifications, read printed materials, and a computer screen. Mental alertness and comprehension to learn and retain technical and administrative information, terminology, equipment, policies, procedures and safety practices. Physical stamina to work extended or irregular hours and attend lengthy meetings and attentively follow proceedings. Ability to maintain sustained posture in a seated position for prolonged periods of time. Hearing and speech to communicate in person and over the telephone. Ability to speak clearly and write clear and concise English.

Work Environment
Incumbents generally work in an office environment with extensive public contact. Incumbents may be required to work in the field on occasion, and to travel to different sites and locations.. The noise level in the work environment is usually quiet, but can be moderately noisy. The noise level when in the field can be quite noisy.

Must be willing to work evenings and weekends, and respond off-hours to various emergency situations.

Job Title: Deputy Director of Field Service & Engineering Reports To: Director of Public Works
Job Type: Full-time (40 hours per week / 2080 hours per year) FLSA Status: Exempt
Bargaining Unit: UNREP

Last Revised: 05/2025
Last Reviewed: 05/2025

5.a
Packet Pg. 349 Attachment: Exhibit A (5948 : Classification Study) City of Pacifica
DEPUTY DIRECTOR OF PUBLIC WORKS – WASTEWATER

DEFINITION
Under administrative direction, the Deputy Director of Public Works Wastewater plans, organizes and directs the activities of the Calera Creek Water Recycling Plant (Plant), the Collection System, and the storm water pump stations; works effectively in a team-based environment, carrying out management, technical, coaching, supervisory, project management, and administrative responsibilities.

DISTINGUISHING CHARACTERISTICS
This is a management class with major responsibilities for the City’s Wastewater programs, that requires significant independence, initiative, and discretion within established guidelines. This position assists in the strategic planning, organization, and management across multiple operational units.

SUPERVISION RECEIVED AND EXERCISED
Receive administrative direction from the Director of Public Works or designee. Exercise general and direct supervision over supervisory, professional, technical and administrative support staff through subordinate levels of supervision. Directs the Plant Managers and Assistant Plant Managers, Operations and Collections.

ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Plans, organizes and directs the activities necessary to ensure that the Plant, collection system and pump stations are working efficiently.
• Schedules, supervises and reviews the work of Wastewater Division staff. Prepares and monitors Division budget.
• Ensures that the City’s safety program requirements are implemented and carried out to maintain a safe work environment.
• Develops Capital Improvement Program for Wastewater facilities in coordination with Plant Manager, Collection System Superintendent, and Engineering Section of Public Works • Works with the Project Engineer to develop and manage capital projects related to the Plant, collection system and storm water pump stations.
• Ensures the regular review and updating of standard operating procedures for all Division work
• Ensures the appropriate training of Division employees in the various aspects of their work. • Ensures that an active preventative maintenance (PM) program is carried out for all wastewater assets and stormwater pumping facilities, including the use of a CMMS system to track PM. • Oversees the preparation of reports required on monitoring of the Plant and collection system and the receiving waters as indicated in the Plant’s National Pollutant Discharge Elimination System permit.
• Ensures all required permits from regulatory agencies, such as the Bay Area Air Quality Management District, State Water Resources Control Board, US Environmental Protection Agency and San Mateo Health Department, for Plant, collection system and pump stations are maintained current at all times.
• Ensures that near-misses and accidents or injuries are investigated and all necessary reports are completed.
• Prepares and presents reports to the City Council and members of the public. • Performs related duties and responsibilities as required and other duties as assigned.

5.a
Packet Pg. 350 Attachment: Exhibit A (5948 : Classification Study)

QUALIFICATIONS
Knowledge of:
• State and Federal regulations relating to wastewater collection and treatment facility operations; • Principles and practices of sanitary sewer and wastewater treatment facility operations, • General principles of laboratory operation and industrial waste management, • Long- term and strategic planning, municipal finance and budget systems, • Principles of economics, finance and civil engineering as applied to wastewater collection and treatment, • Principles of effective management and supervision,
• Negotiating principles,
• Contract administration,
• Municipal/public administration;
• Coordination of staff and resources.

Skill/Ability in:
• Developing and implementing goals, objectives, policies, procedures; • Planning, supervising, training, directing, scheduling and evaluating the work of subordinate staff. • Developing and implementing improvements to systems, organization, and operations within the division.
• Understanding and implement Interpreting and accurately applying laws, regulations, policies and procedures.
• Preparing construction contracts and requests for proposal; administer contracts. • Analyzing and correcting operating problems.
• Evaluating alternative proposals and making sound conclusions; • Taking a proactive approach to customer service issues and hold others within the department accountable for this effort.
• Making process improvement changes to streamline procedures. • Working in a safe manner following City safety practices and procedures in a variety of environments; model and coach others in correct City safety practices; identify, correct, and report safety hazards. • Maintaining confidentiality regarding sensitive information. • Representing the City and the department effectively in contacts with representatives of other agencies and the public.
• Communicating clearly and concisely, both verbally and in writing; preparing clear and concise written reports.
• Applying computer programs related to the work, including presentation, project management, and data management applications; using a personal computer, the Internet and other technological resources. • Making effective oral presentations.
• Establishing and maintaining cooperative and effective working relationships with those contacted in the course of the work, such as with employees, contractors, consultants, elected and appointed officials, and the public.
• Preparing clear, concise, and accurate reports, correspondences and oral presentations.

Experience and Training Guidelines
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Experience: Five (5) years of experience in wastewater treatment and utility operations, including two years of supervisory level experience.

Training: Equivalent to a Bachelor’s Degree from an accredited college or university with major course work in civil engineering, chemistry or related field is desired.

Certifications: Possession of a current Grade IV Wastewater Treatment Plant Operators Certificate as issued by the California State Water Resources Control Board.

License: Must possess a valid California Class C driver’s license and have a satisfactory driving record.

5.a
Packet Pg. 351 Attachment: Exhibit A (5948 : Classification Study) ADDITIONAL INFORMATION:

Physical Skills
Must possess the mobility to work in a standard office setting, to inspect various City infrastructure sites, including climbing ladders and stairs, attending meetings; strength, stamina and mobility to perform heavy physical work, drive a motor vehicle and heavy construction equipment and to lift and move materials and equipment as necessary and in emergency situations; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone.

Work Environment
Incumbents generally work in an office environment with extensive public contact. Incumbents may be required to work in the field on occasion. The noise level in the work environment is usually quiet, but can be moderately noisy. The noise level when in the field can be quite noisy.

Must be willing to work evenings and weekends and respond off-hours to various emergency situations.

Job Title: Deputy Director of PW - Wastewater
Reports To: Director of Public Works
Job Type: Full-time (40 hours per week / 2080 hours per year) FLSA Status: Exempt
Bargaining Unit: UNREP

Last Revised: 05/2025
Last Reviewed: 05/2025

5.a
Packet Pg. 352 Attachment: Exhibit A (5948 : Classification Study) City of Pacifica

DEPUTY FINANCE DIRECTOR

DEFINITION
Under administrative direction, plans, directs, organizes, and supervises activities of the Finance Division of the Finance and Administrative Services Department; performs difficult and complex statistical analyses; participates in City-wide financial activities; performs professional accounting work; participates as a member of the Department’s management team in departmental policy development, administrative planning, and addressing of departmental issues; and performs related work as required.

DISTINGUISHING CHARACTERITICS
This is a management position that requires significant administrative, analytical, and technical skills. This position assists in the strategic planning, organization, and management of the department. The employee is accountable to ensure that accounting, investment, and financial functions are carried out in accordance with the Municipal Code, Governmental Accounting and Auditing Standards, Federal and State laws (including those related to grants), and departmental policies and internal control. Assignments may be specific or general with only desired results being specified. Recommendations on improvements to Division activities are expected.

SUPERVISION RECEIVED AND EXERCISED
Administrative direction is provided by the Finance and Administrative Services Director. Provides general supervision to finance staff.

ESSENTIAL FUNCTIONS – INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Plans, organizes, directs, and supervises all Finance Division activities and operations including general ledger, annual audit, single audit, accounting, budgeting, investment, payroll, and purchasing.
• Reviews, evaluates, and recommends improvements to the City’s administrative and financial internal control systems and procedures and ensures reporting and audit compliance. • Manages the fiscal year year-end close process, oversees annual external audit, and develops the Annual Comprehensive Financial Report (ACFR). • Coordinates the production of GASB 68 and GASB 75 by the selected Actuarial firms. • Manages the City-wide debt services. Reminds and approves debt payments, reconciles the Long-Term Debts. Files the bond continuing disclosure requirements with bond agency and state agency.
• Represents City of Pacifica in the County oversight Board meeting for the Successor Agency • Prepares quarterly Treasury reports and quarterly financial reporting to the council • Assists with the assessment of sewer service charges to compare the assessed, budgeted, and actual receipts.
• Assists in developing the City’s operating budget and long-term financial planning documents and a variety of financial statements and statistical reports. Assists in the development of the

5.a
Packet Pg. 353 Attachment: Exhibit A (5948 : Classification Study) Capital Improvement Plan.
• Develops and implements goals, objectives and priorities and prepares various financial reports and analyses requested by City Manager and City Council. • Remains current on financial and accounting trends and keeps management advised of impacts on City operations and finances.
• Collaborates and provides costing of baseline costs, proposal costs, and the costs of a tentative agreement to assist in the ratifying of all collective bargaining agreements. • Educates all parties involved in the collective bargaining negotiations by providing objective, independent, clear, and effective communications about the government’s fiscal condition and the economic and fiscal challenges it faces and works with the negotiating team to assess the financial benefits and risks of clauses that would reopen the contract. • Determines proposal costs and affordability. When negotiations begin, provides the relevant financial information, and works with the management team to determine prudent cost limits while still meeting community needs and priorities.
• Develops and implements financial policies and procedures, including fiscal year-end and preaudit checklist, quarterly closures and posting of revenues and expenditures, payroll, purchasing, business license, assessments, and other activities.
• Reviews and recommends amendments and revisions to codes and ordinances dealing with accounting or financial activities. Oversees the review and audit of the internal controls related to cash handling procedures in all divisions within the city and makes recommendations as appropriate.
• Conducts special research on financial matters as requested which may include but are not limited to providing analytical support for CalPERS rate stabilization • Assist and provide project support, outreach, and implementation of new Enterprise Resources Planning (ERP)
• Invests and monitors the City’s cash portfolio according to City Council policy; develops investment and withdrawal policy for consideration by the City Manager and the City Council; and develops cash flow forecasts to determine the funds available for long term investments. • Maintains good working relationships with different banks and ensures City gets best rates and services.
• Supervises, trains, evaluates, and provides work direction and coordination for Division staff; evaluates Division staffing arrangements, staffing levels, and work assignments, and makes necessary recommendations to the City Manager; sets performance standards for Division staff and evaluates performance, including professional growth and development goals; submits hiring and other personnel action recommendations.
• Drafts and reviews staff agenda reports, attends public meetings to explain and promote city programs and policies, makes presentations to the City Council, Commissions, and other groups of a financial nature relating to the City’s budget and financial forecast. May negotiate agreements for the Division with other public and private companies. May be assigned to supervise ancillary functions as needed.
• Performs City wide pooled cash bank reconciliation and review of accounts to facilitate timely booking of appropriate adjustment entries.
• Responds to requests for information including Public Records Act requests, and provides advice to City departments, other governmental agencies, and the public on City financial and accounting policies.
• When necessary, bring in consultants such as actuaries or financial advisors to help quantify costs in the short and long term.
• Performs other duties as assigned.

QUALIFICATIONS:

Knowledge of:
• Generally Accepted Accounting Principles (GAAP) and Basic Principles of Accounting as

5.a
Packet Pg. 354 Attachment: Exhibit A (5948 : Classification Study) applied to Governmental Accounting Standards (GASB).
• Principles, methods, and practices of administration, personnel management, governmental accounting, municipal and governmental budgeting, auditing, grant-accounting, purchasing, treasury management, and revenue administration.
• Government investment policy, investment strategies, interest bearing instruments, and cash flow forecasting.
• Laws, statues, ordinances, regulations, and requirements affecting municipal finance administration and investment of public funds, methods and techniques for record keeping. • Statistical analyses, technical report preparation, presentation methods and techniques, contract administration and negotiation methods and procedures as applied to assigned work. • Principles and practices of leadership, motivation, team building and conflict resolution. • Modern office practices, methods, and equipment, including a computer-based accounting systems and applicable software.
• Quantitative and management analysis techniques to determine fiscal impacts.

Skill and Ability to:
• Analyze and solve problems, prepare a variety of financial statements, reports, and analyses. • Analyze, balance, and reconcile financial data, ledgers, and accounts. • Operate contemporary office equipment, including computer systems and associated software applications, including financial and accounting programs. • Plan organize, and direct work of the Finance Division and manage complex projects. • Supervise, train, and evaluate assigned staff, ensuring work is performed effectively. • Communicate effectively both orally and in writing, making presentations, and preparing written reports.
• Interact effectively with City staff, elected officials, and representatives of various public and private agencies.
• Establish and maintain effective working relationships with others. • Perform mathematical calculations quickly and accurately, read, interpret, and record data accurately, organize, prioritize, and follow‐up on work assignments. • Identify each item in all MOU costs on a fiscal year basis and determine the total cost of each contract.
• Make sound decisions within established guidelines. Interpret, explain, and apply applicable laws, codes, and regulations.
• Work independently and as part of a team.
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. • Analyze complex issues, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies, guidelines, procedures, and standards relevant to work performed.

Experience and Training Guidelines
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Experience:

Five (5) years of progressively responsible work experience at a professional accounting level, including two (2) years supervisory responsibilities in accounting or finance administration, preferably in a public agency or government accounting firm.

Training:

5.a
Packet Pg. 355 Attachment: Exhibit A (5948 : Classification Study) A bachelor’s degree from an accredited four-year college or university with a major in Accounting, Business or Public Administration, and an emphasis in Accounting or Finance. A master’s degree in business or related field or Certified Public Accountant certification is highly desirable.

License:

Possession of, or ability to obtain, prior to employment, a valid Class C Driver’s License issued by the state of California.

ADDITIONAL INFORMATION:

Physical Skills
Ability to sit for long periods of time, stoop, kneel, crouch, reach, finger, grasp, write, and perform repetitive motions. Exerts up to 20 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects with the human body. Hearing and speaking ability sufficient to carry on a conversation with another individual (or groups of individuals) in person and over the telephone.

Visual ability sufficient to read and produce printed material and information displayed on a computer screen.

Work Environment
Essentially all the employee's working hours are spent in an office environment with moderate noise levels and controlled temperature conditions. Work generally involves a high degree of concentration, especially in the consideration of technical and personnel problems and the origination of programs to increase departmental efficiency and improvement of services.

Job Title: Deputy Finance Director
Reports To: Director of Administrative Services & Finance Job Type: Full-time (40 hours per week / 2080 hours per year) FLSA Status: Exempt
Bargaining Unit: UNREP

Last Revised: 09/2024
Last Reviewed: 05/2025

5.a
Packet Pg. 356 Attachment: Exhibit A (5948 : Classification Study) City of Pacifica
Deputy FIRE Chief

DEFINITION
Under administrative direction, is responsible for the delivery of emergency services, including disaster preparedness, training and professional development and quality assurance/quality improvement.

DISTINGUISHING CHARACTERISTICS
The Deputy Chief commands assigned divisions of the department. In the absence of the Fire Chief, the Deputy Chief will assume command of the Fire Department.

SUPERVISION RECEIVED AND EXERCISED
Receives direction administration from the Fire Chief. Supervises any or all of the sworn and non-sworn professional, administrative, technical and support personnel within the Operations, Support or Administrative Bureaus of the Department
ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Manages a wide range of administrative assignments including planning, organizing and directing
• Assists in supervising and coordinating various functions, including assuming command at emergencies,
• Prepares and administers the operating and capital projects budgets. • Assists in the development of policies and procedures • Manages a variety of personnel issues, including selecting, training, motivating and evaluating the work of staff.
• Researches and evaluates modern fire protection practices. • Completes and reviews employee performance evaluations and takes appropriate action. • Represents the City and Fire Agencies through professional interactions with the public, community groups, and professional organizations.
• Prepares directives, completes a variety of technical and departmental reports and projects. • Acts as Chief in the Fire Chief’s absence
• Performs other duties as assignment or required.

QUALIFICATIONS
Knowledge of:
• Principles, practices and procedures of municipal fire administration, including prevention, suppression, investigation, damage control and code enforcement.

5.a
Packet Pg. 357 Attachment: Exhibit A (5948 : Classification Study) • Principles, practices, techniques and equipment used in medical, chemical and hazardous materials, rescue and medical and a variety of other emergency responses. • Administrative principles and practices, including goal setting, program development, implementation and evaluation and supervision of staff, either directly or through subordinate levels of supervision.
• Principles and practices of budget development, administration and accountability. • Techniques for effectively representing the City in contacts with governmental agencies, community groups and various business, professional, educational and regulatory organizations.
• Techniques for dealing with a variety of individuals from various socio-economic, cultural and ethnic backgrounds, in person and over the telephone. • Applicable laws, codes and regulations
Skill/Ability to:
• Develop and implement goals, objectives, policies, procedures, work standards and internal controls for the department.
• Establish innovative programs and appropriate courses of action, • Set priorities and anticipate and solve problems.
• Be flexible and creative,
• Handle a variety of projects.
• ork effectively with elected officials, management staff and employees. • Analyze a variety of administrative and organizational problems and make sound policy and procedural recommendations.
• Work well with the Fire Chief through effective communications, staff work and broad management perspective.
• Work effectively with multiple councils, boards, and commissions. • Plan, organize, administer, coordinate, review and evaluate a comprehensive fire prevention, suppression, investigation and medical services program • Administer programs and the work of staff directly and through a subordinate level of supervision.
• Select, train, motivate and evaluate the work of staff. • Provide for the training and professional development of staff. • Interpret, apply and explain complex laws, codes, regulations and ordinances. • Effectively represent the department and each member city in meetings with governmental agencies, community groups and various business, professional, educational, regulatory and legislative organizations.
• Communicate in a clear, effective and concise way both orally and in writing. • Prepare clear and concise reports, correspondence, policies, procedures and other written materials.
• Use tact, initiative, prudence and independent judgment • Utilize work related computer applications
• Make effective public presentations.
• Establish and maintain effective working relationships with those contacted in the course of the work.

Education and Training

5.a
Packet Pg. 358 Attachment: Exhibit A (5948 : Classification Study) Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Experience: Fire service experience including at least five years in a command position such as Battalion Chief or above.

Training: Equivalent to a Bachelor’s degree from an accredited college with major course work in public administration, fire technology, or related field.

Certifications: California State Fire Marshal’s Chief Officer Certification License: Must possess a valid California class C driver’s license and have a satisfactory driving record.

ADDITIONAL INFORMATION:

PHYSICAL DEMANDS:

Must possess mobility to work in a standard office setting; strength and mobility to operate a motor vehicle and take command at a fire or emergency scene; vision sufficient to observe emergency scenes and investigations and to read printed materials and a computer screen; and hearing and speech to sufficient to communicate in person, before groups and over the telephone and/or radio.

OTHER REQUIREMENTS:

Job Title: Deputy Fire Chief
Reports To:

Job Type: Full-time
FLSA Status: Exempt
Bargaining Unit: Teamsters Management Local 350 (Mgmt 350)

Last Revised: 05/2025
Last Reviewed: 05/2025

5.a
Packet Pg. 359 Attachment: Exhibit A (5948 : Classification Study) City of Pacifica

DIRECTOR OF PUBLIC WORKS / CITY ENGINEER

DEFINITION
Under general administrative direction, directs the Public Works Department encompassing the Wastewater, Field Services, and Engineering Divisions, performs professional engineering work in connection with the operation of the Wastewater Treatment Plant, and design and construction of streets, storm drainage facilities, solid waste systems, sewers, and other public works; and other related work as required by the City Manager.

DISTINGUISHING CHARACTERISTICS
This is an executive level class with major responsibilities for the City’s public works programs, that requires significant independence, initiative, and discretion within established guidelines. This position assists in the strategic planning, organization, and management across multiple operational units.

SUPERVISION RECEIVED AND EXERCISED
Receive general administrative direction from the City Manager or designee. Exercise general and direct supervision over supervisory, professional, technical and administrative support staff through subordinate levels of supervision. Directs the Deputy Direcfors.

ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Develops and implements departmental policies, goals, and objectives. • Provides leadership for public works programs and staff • Supervises the operation, improvements, performance auditing and monitoring, and budgeting for the Wastewater, Field Services, and Engineering Divisions; • Directs, reviews and evaluates the work of management staff and contractors involved in public works operations
• Directs and oversees management of a variety of projects • Addresses and resolves operational problems
• Develops and administers public improvement contracts for public works projects; • Reviews and certifies engineering estimates, plans, drawings and specifications. • Performs difficult engineering work in design and construction of public works facilities. • Manages emergency responses
• Negotiates and monitors contracts
• Acts as City liaison with appropriate regulatory agencies, government entities, architects, engineers, and contractors;

5.a
Packet Pg. 360 Attachment: Exhibit A (5948 : Classification Study) • Prepares, supervises and reviews the preparation of more difficult and complex designs, plans, specifications of capital projects including presentation to committees, commissions and staff; • Develops preliminary and final reports, studies, plans and programs for proposed projects; • Reviews proposals, plans and specifications submitted for approval for various private and City developments and projects.
• Conducts public outreach
• Attends and participates in City Council, community and board and commission meetings. • May provide staff support to citizen committees and commissions. • Performs related duties and responsibilities as required and other duties as assigned.

QUALIFICATIONS
Knowledge of:
• Principles, methods and practices of civil engineering as applied to the planning, designing and construction of municipal public works facilities, including streets, trails, parks, storm drainage facilities, seawall, pier, traffic and construction projects. • Design principles, methods, materials, and techniques used in the construction and maintenance of public works, utilities or building construction projects. • Design principles, strengths of materials, principles of mechanical, electrical and structural engineering and surveying as they apply to the design of public works structures. • Engineering and construction management methods.
• Technical, legal, financial and public relations issues involved in the conduct of municipal public works programs.
• Modern developments, current literature and sources of information on engineering laws and regulations.
• Applicable Federal, state and local laws, legal issues and regulatory codes related to design and construction.
• Principles and practices of municipal management, including supervision and evaluation of personnel, budget planning and preparation and public relations.

Skill/Ability in:
• Manage and supervise the work of subordinate technical personnel and contractors; • Review and evaluate development of projects of varying complexity, and to recommend alternative solutions to various engineering problems;
• Design, check and review a multitude of engineering projects and necessary field activities to ensure the orderly progress, completion and quality of work within the constraints of available time and resources;
• Develop and administer public improvement contracts for public works projects; • Review and certify engineering estimates, plans, drawings and specifications. • Perform difficult engineering work in design and construction of public works facilities. • Interpret and accurately apply applicable Federal, state, and local policies, procedures, codes, laws, ordinances and regulations.
• Understand and implement laws, regulations, policies and procedures. • Prepare construction contracts and requests for proposals; administer contracts. • Plan, organize and supervise work and engineering projects. • Directing, planning, supervising, scheduling and evaluating the work of subordinate staff.

5.a
Packet Pg. 361 Attachment: Exhibit A (5948 : Classification Study) • Develop and implement improvements to systems, organization, and operations within the Department.
• Take a proactive approach to customer service issues and hold others within the department accountable for this effort.
• Make process improvement changes to streamline procedures. • Work in a safe manner following City safety practices and procedures in a variety of environments; model and coach others in correct City safety practices; identify, correct, and report safety hazards.
• Maintain confidentiality regarding sensitive information. • Represent the City and the department effectively in contacts with representatives of other agencies and the public.
• Communicate clearly and concisely, both verbally and in writing; prepare clear and concise written reports.
• Apply computer programs related to the work, including presentation, project management, GIS, and data management applications; using a personal computer, the Internet and other engineering technological resources.
• Make effective oral presentations.
• Establish and maintain cooperative and effective working relationships with those contacted in the course of the work, such as with employees, contractors, consultants, elected and appointed officials, and the public.

Experience and Training Guidelines
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Experience: Five (5) years of professional civil engineering experience in public works administration and operation involving design, plan checking, project management and construction management. Municipal professional engineering and supervisory experience is highly desirable Training: Graduation from an accredited college or university with a Bachelor’s Degree in civil engineering or a closely related field. Master’s Degree in Engineering, Public Administration or Business Administration is desirable.

Certificate
Possession of a valid certificate of registration as a Civil Engineer issued by the State Department of Registration for Professional Engineers.

License
Possession of or the ability to obtain a valid California Class C driver’s license and have a satisfactory driving record.

ADDITIONAL INFORMATION:

Mental alertness and comprehension to learn and retain technical and administrative information, terminology, equipment, policies, procedures and safety practices. Physical stamina to work extended or irregular hours and attend lengthy meetings and attentively follow proceedings. Ability to maintain sustained posture in a seated position for prolonged periods of time. Hearing and speech

5.a
Packet Pg. 362 Attachment: Exhibit A (5948 : Classification Study) to communicate in person and over the telephone. Ability to speak clearly and write clear and concise English.

The noise level in the work environment is usually quiet but can be moderately noisy. The noise level when in the field can be quite noisy. May work in an environment exposed to machinery, chemicals, uneven surfaces, noise, vibration, and confined spaces.

Must be willing to work evenings and weekends, and respond off-hours to various emergency situations.

Job Title: Director of Public Works
Reports To:

Job Type: Full-time (40 hours per week / 2080 hours per year) FLSA Status: Exempt
Bargaining Unit: UNREP – Executive Team/Department Head

Last Revised: 05/2025
Last Reviewed: 05/2025

5.a
Packet Pg. 363 Attachment: Exhibit A (5948 : Classification Study) 1 CITY OF PACIFICA

DIRECTOR OF COMMUNITY DEVELOPMENT

DEFINITION
Under general administrative direction plans, organizes, directs and reviews the activities and operations of the Community Development Department including building, code enforcement and planning functions; and coordinates assigned activities with other departments and outside agencies. The Community Development Director is an exempt executive level at-will position.

DISTINGUISHING CHARACTERISTICS
The Community Development Director is a department head classification, responsible for developing, reviewing, analyzing, and implementing department and City policies related to planning, building and code enforcement. This position is distinguished from the lower-level management positions by its responsibility for overall departmental operations and activities.

SUPERVISION RECEIVED/EXERCISED
This position works under the general administrative direction of the City Manager and/or Assistant City Manager. The Community Development Director supervises assigned city staff, and contract personnel as assigned.

ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Develops, plans and implements department goals and objectives; • Prepares the Department’s work plan; assigns work activities, projects and programs; monitors workflow; and reviews and evaluates work products, methods and procedures.
• Recommends, approves and administers policies and procedures related to Building, Code Enforcement and Planning.
• Makes recommendations on land use permit applications and City policy documents (ordinances and plans).
• Interprets and applies zoning and other Pacifica Municipal Code requirements. • Conducts code enforcement priority case selection and enforcement escalation (citations, City Attorney’s Office intervention).
• Responds to emerging community issues.
• Coordinates applications pending before Coastal Commission. • Coordinates Department activities with those of other departments and outside agencies and organizations; provides staff assistance to the City Manager; prepares and presents staff reports and other necessary correspondence. • Supervises and participates in the development and administration of the Community Development Department budget; monitors and approves expenditures; implements mid-year adjustments.

5.a
Packet Pg. 364 Attachment: Exhibit A (5948 : Classification Study) 2 • Selects, trains, motivates and evaluates personnel; provides or coordinates staff training; conducts performance evaluations; implements discipline procedures; maintains discipline and high standards necessary for the efficient and professional operation of the Department.
• Directs and oversees the preparation and implementation of the General Plan and the Zoning Code; provides staff support for the Planning Commission and provides planning information to the public.
• Serve as a liaison for the Community Development Department and other City departments, divisions, and outside agencies; negotiates and resolves significant and controversial issues.
• Oversees and manages the enforcement of the minimum requirements of the State Building Codes, State and Federal Laws and Local Ordinances; directs the staff responsible for issuing building permits for construction projects and providing inspection services during the construction process.
• Prepares reports and recommendations on the appropriate use of land. • Prepares ordinances related to planning functions.
• Provides staff support and attends meetings of the City Council, City Boards and Department related Commissions; City committees and other agencies and community groups as required.
• Assists in negotiating development agreements.
• Ensures the maintenance of accurate and complete records of department activities and of records relating to licenses, permits, maps, blueprints, overlay, and sketches pertinent to urban planning and development programs and projects. • Monitors inter-governmental decisions and legislation affecting department operations and takes appropriate action.
• Maintains departmental awareness of state-of-the-art developments in management and the fields of specialty.
• Performs the duties specified in the Pacifica Municipal Code for the Planning Director, City Planner, Planning Administrator, and Zoning Administrator. • Performs other duties as required.

QUALIFICATIONS
Knowledge of:
• Principles and practices of city and regional planning, community development programs and procedures, economics, statistics, research methods and sources of information related to urban growth and development.
• Principles and practices of effective customer service to all. • Modern office equipment including use of applicable computer applications. • Principles and practices of leadership, motivation, team building, negotiation and conflict resolution.
• Pertinent local, State and Federal Laws, statutes, ordinances, codes, and regulations related to municipal operations and assigned program areas. • Organizational and management practices as applied to the analysis and evaluation of programs.
• Principles and practices of organization, administration, and personnel management. • Principles and practices of budget preparation and administration. • Contract administration and negotiation methods and procedures.

5.a
Packet Pg. 365 Attachment: Exhibit A (5948 : Classification Study) 3 Skill and Ability to:
• Plan, direct and control the administration and operations of a municipal department. • Analyze and assess programs, policies and operational needs and make appropriate adjustments.
• Supervise, train, and evaluate assigned personnel.
• Gain cooperation through discussion and persuasion; analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Interpret and apply building and planning related department policies, procedures, rules and regulations.
• Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective working relationships with those contacted in the course of work.

EXPERIENCE and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Experience: Five (5) years of increasingly responsible planning/community development experience in a planning/community development department including three years of supervisory experience.

Training: Bachelor’s Degree in Urban Planning or Regional Planning, or in other closely related fields such as political science, geography, or environmental studies.

Certificates:

Accreditation by the American Institute of Certified Planners (AICP) is desirable.

Licenses:

Valid California Class C Driver’s License at the time of appointment.

ADDITIONAL INFORMATION:

PHYSICAL REQUIREMENTS
While performing the essential functions of this classification the employee is required to frequently stand, walk, and sit. May be required to squat, stoop, bend, and twist for records handling. Ability to use hands to finger, handle, feel or operate objects, tools, or controls; ability to reach with hands and arms; ability to speak and hear; ability to occasionally lift and/or move up to 25 pounds, climb flights of stairs; specific vision abilities required by this job include close vision and the ability to adjust focus.

WORKING CONDITIONS
While performing the essential functions of this classification the employee will primarily work in an office setting. The employee must be able to complete specific administrative tasks while maintaining availability to the public for inquiries and response to stressful situations.

Job Title: Director of Community Development
Reports To:

5.a
Packet Pg. 366 Attachment: Exhibit A (5948 : Classification Study) 4 Job Type: Full-time (40 hours per week / 2080 hours per year) FLSA Status: Exempt
Bargaining Unit: UNREP – Executive Team/Department Head

Last Revised: 09/2024
Last Reviewed: 05/2025

5.a
Packet Pg. 367 Attachment: Exhibit A (5948 : Classification Study) City of Pacifica

DIRECTOR OF PARKS, BEACHES, AND RECREATION

DEFINITION
Under general administrative direction, performs responsible professional and technical work in administering, promoting, organizing, planning, and directing the development and operations of the City’s Park, Beaches and Recreation Department programs.

DISTINGUISHING CHARACTERISTICS
This is an executive level class with major responsibilities for the City’s parks, beaches, and recreation programs, that requires significant independence, initiative, and discretion within established guidelines. This position assists in the strategic planning, organization, and management across multiple operational units.

SUPERVISION RECEIVED AND EXERCISED
Under general administrative direction of the City Manager or designee. Exercises general supervision over supervisory, professional, technical, and administrative support staff through subordinate levels of supervision
ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Maintains close liaison and working relationship with state, county and local public agencies and private organizations in relationship to parks, and community human and leisure service matters.
• Directs and participates in the development and implementation of goals, objectives, policies, procedures and priorities for the City and the Parks, Beaches, and Recreation Department.
• Develops and works with staff to implement comprehensive recreation program opportunities. • Keeps current with changes in the practices and knowledge needed to provide efficient and effective park and recreation services.
• Maintains a competent and motivated work force by training, developing, disciplining, and evaluating the performance of subordinates.
• Plans, promotes, organizes, and supervises a comprehensive and diversified community recreation, cultural, social, and human services program and administers these programs in the best interest of the entire community.
• Directs the coordination of parks and recreation programs and plans for facilities with other City departments, divisions, community groups, schools and other organizations as required. • Analyzes the effectiveness of programs and delivery systems and recommends operational changes.
• Evaluates work progress, resolves work problems, and determines additional needs on an ongoing basis. • Plans and directs the selection, training, supervision, and evaluation of department staff. • Prepares and administers the annual department budget as directed by the City Manager. • Develops and assists in the administration of PB&R capital improvement projects.

5.a
Packet Pg. 368 Attachment: Exhibit A (5948 : Classification Study) • Identifies and applies for grants and directs staff as appropriate in the administration and preparation of grant reporting.
• Prepares requests for proposals for services.
• Directs the coordination of assigned functions and programs with other City departments as well as outside agencies.
• Directs the creation and implementation of marketing plans for various recreation programs and events.
• Collects, completes, analyzes, and maintains a variety of records, reports, contracts, agreements, and policy manuals pertaining to various division functions and programs. • Implements principles and practices of program administration including budgeting, purchasing and personnel management.
• Oversees, coordinates, and implements safe work procedures for assigned work units or divisions.
• Prepares and presents staff reports for the City Council and various Commissions. • Provides high-level staff support to various City Council subcommittees and appointed citizen committees.
• Works closely with representatives of other public and private organizations, including educational, community, and county groups.
• Represents the Department before the Parks and Recreation Commission, City Council, and outside organizations.
• Ability to work a flexible schedule including evenings and weekends as needed. • Performs related duties and responsibilities as required.

5.a
Packet Pg. 369 Attachment: Exhibit A (5948 : Classification Study) • Cultivate relationships with external partners at the local, regional, and state level. • Promote diversity in a multi-cultural community that represents a tremendous variety of recreational interests.
• Relate to a variety of individuals, families, and groups from various socio-economic backgrounds. • Handle many competing demands and priorities while maintaining a consistent vision and work plan.
• Partner with other agencies and volunteer groups to maximize effectiveness of departmental programs.
• Effectively represent the Department before the City Council, Parks, Beaches, and Recreation Commission, the public and other organizations.
• Review organizational and administrative problems and exercise good judgment in making timely and informed decisions.
• Communicate clearly, effectively, and diplomatically, orally and in writing.

Experience and Training Guidelines:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Experience:

Five (5) years of professional management experience in parks, recreation, cultural services or a closely related field, which included a high-level budget and finance experience, with at least three (3) years of supervisory or administrative experience in recreation management.

Training:

Equivalent to graduation from an accredited four-year college or university with major course work in recreation administration, business or public administration, or a field related to recreation or hospitality.

Licenses:

License Requirement: Possession of a valid California Class C Driver's License.

Possession of, or ability to obtain, first aid and CPR certificates prior to completion of probation.

ADDITIONAL INFORMATION:

The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Job Title: Director of PB&R
Reports To:

Job Type: Full-time (40 hours per week / 2080 hours per year)

5.a
Packet Pg. 370 Attachment: Exhibit A (5948 : Classification Study) FLSA Status: Exempt
Bargaining Unit: UNREP – Executive Team/Department Head

Last Revised: 09/2024
Last Reviewed: 05/2025

5.a
Packet Pg. 371 Attachment: Exhibit A (5948 : Classification Study) City of Pacifica

ECONOMIC DEVELOPMENT MANAGER

DEFINITION
Under the general direction, organizes and implements an economic development program to promote the growth and development of the City’s economic base, assists in the retention and expansion of existing businesses, and seeks out new businesses for the City; is the staff lead to the City’s Economic and Community Development Committee. This is an at-will position.

DISTINGUISHING CHARACTERISTICS
The Economic Development Manager provides leadership to support a diverse business community and all Economic Development activities. This class requires the employee to work well independently and cooperatively with the City Manager’s Office, city departments and the community to preserve and promote growth and development of the City’s economic base.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Assistant City Manager. May exercise supervision of support, technical and professional staff.

ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Plans, directs and organizes City’s Economic and Community Development activities. • Proposes strategy to achieve goals and objectives for Economic and Community Development to the City Manager; monitors local, state and federal legislation relating to Economic and Community Development.
• Implements Pacifica Economic Development Strategic Plan in cooperation with the City Manager and Assistant City Manager, the business communityand other key stakeholders. • Develops and updates the Economic and Community Development Marketing Plan. • Provides leadership for the active participation of business and community residents in marketing the City to visitors and other businesses.
• Prepares and maintains demographic and market data and trends; responds to inquiries regarding economic data and trends; develops and provides resources for retail, hotel, and other commercial development opportunities.
• Actively engages with the business community and acts as liaison to the Pacifica Chamber of Commerce.
• Makes presentations to the City Council, Planning Commission, Economic Development Committee, and other relevant committees and civic groups. • Represents the City in meetings with out agencies and professional groups. • Performs duties as required.

5.a
Packet Pg. 372 Attachment: Exhibit A (5948 : Classification Study)

QUALIFICATIONS
Knowledge of:
• Theory, principles and practices of economic and community development, land development, land use economics, demographic research, and grant writing. • Finance, marketing, local government, and general business administration. • State, federal and regional grant programs pertaining to economic and community development • Report preparation and data collection techniques.

Skill and Ability to:
• Communicate effectively in oral and written form.
• Make important judgments with regard to varied business matters of significance to the City. • Think analytically and creatively.
• Work independently and as part of a team
• Establish and maintain effective working relationships with local business leaders, business association officials, federal, state, local and regional economic development officials, City staff, City Council, Boards and Commissions and the general public.

EDUCATION AND EXPERIENCE
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Experience: Five (5) years of progressively responsible professional economic development experience with knowledge of economic development, retail and commercial development, and marketing/marketing research.

Training: Equivalent to a Bachelor’s degree in business administration, public administration, economics, political science, urban planning or a related field. A Master’s degree from an accredited college or university with major coursework in public policy, real estate development, city or urban planning may substitute for one year of experience Licenses:

Possession of a valid California Driver’s License.

ADDITIONAL INFORMATION:

Physical Skills
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to operate a motor vehicle, and to visit various City and meeting sites. Able to use standard office equipment, including a computer; sit, stand, walk, kneel, crouch, stoop, squat, crawl, twist, and climb; lift and carry 50 pounds; vision to read printed materials and a computer screen; hearing and speech to communicate in person, over the telephone, and to make public presentations.

Ability to drive safely to different sites and locations; maintain a safe driving record; work protracted and irregular hours; attend evening meetings as needed.

Work Environment
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

5.a
Packet Pg. 373 Attachment: Exhibit A (5948 : Classification Study) Job Title: Economic Development Manager
Reports To:

Job Type: Full-time (40 hours per week / 2080 hours per year) FLSA Status: Exempt
Bargaining Unit: UNREP

Last Revised: 09/2024
Last Reviewed: 05/2025

5.a
Packet Pg. 374 Attachment: Exhibit A (5948 : Classification Study)

CITY OF PACIFICA

ELECTRICAL/INSTRUMENTATION TECHNICIAN I/II/III

DEFINITION
The Electrical Instrumentation Technician series is responsible for installation, testing, calibration, maintenance, and repair of process control and the telemetry data acquisition systems, and electrical distribution systems in the Wastewater Division.

DISTINGUISHING CHARACTERISTICS
Electrical Instrumentation Technician I is the entry level classification. Individuals are required to attend electrical and instrument classes and will learn on the job to perform basic electrical and instrument duties under close supervision.

Electrical Instrumentation Technician II is the semi-skilled subjourney classification.

This classification is distinguished from the Electrical Instrumentation Technician I classification in that the Electrical Instrumentation Technician II is required to have previous experience and knowledge of fundamental electrical theory and techniques, usually attainable through the Electrical Instrumentation Technician I classification.

Performs and assists in performing electrical work of a greater complexity than that of the Electrical Instrumentation Technician I.

Electrical Instrumentation Technician III is the full journey level class in this series.

Performs the most complex duties.

ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:

For Electrical Instrumentation Technician I
• Learns to perform and performs basic electrical and instrument repair and maintenance duties;
• Learns to use measuring, calibrating, and testing instruments and hand and power tools common to the trade.
• Assists in the maintenance, repair, alteration, and installation of a variety of electrical and instrumentation systems and equipment.
• Assists in preparing the work site and ensures that materials and tools are available as needed;
• Cleans tools and work areas. maintains tools, supplies, and equipment in a safe condition.
• Maintains records on equipment maintenance and performs preventative maintenance on equipment;
• Learns and applies local electrical and safety code
• Coordinate emergency maintenance with plant operations.

In addition, for Electrical Instrumentation Technician II

5.a
Packet Pg. 375 Attachment: Exhibit A (5948 : Classification Study) • Assists with troubleshooting and may independently troubleshoot a variety of electrical equipment.
• Troubleshoot, and maintain the wastewater collection and wastewater plant systems via a supervisory control and data acquisition system composed of a variety of microprocessor or computerized components;
• Performs routine maintenance on pumps, valves, electric motor, gas and diesel engines and other mechanical and electrical equipment;
• Makes diagnostic checks and repair various motor center equipment; install related hardware and software for control system; and write computer programs for the operation of process control and data acquisition system; • Maintains records on equipment maintenance and schedules preventative maintenance on equipment;
In addition, for Electrical Instrumentation Technician III • Designs, installs, tests, calibrate, maintains and repairs computer, electronic, pneumatic, and components of process control, telemetry and data acquisition systems, including flow measurement, level measurement, and process control systems and instrumentation, programmable logic controllers, and alarm systems; • Troubleshoots mechanical and electrical equipment problems and make necessary repairs;
• Assists on plant improvement projects;
• Modifies software for computer control and database programs; • Analyzes historical data and trends and recommends wastewater system equipment modifications;
• Perform related duties as assigned.

QUALIFICATIONS
Knowledge of
For all levels
• The identification and use of standard hand and power tools and of materials, terms, practices and equipment of the electrical trade;
• Arithmetic and mechanical principles as related to shop and field work. • Programmable controllers
Occupational hazards and safety precautions related to work In addition, for Electrical Instrumentation Technician II • Fundamental electrical theory and techniques
• Wastewater systems using supervisory control and data acquisition systems (SCADA); pump, well and valve stations; theory and practice of the principles of electricity including systems up to 480 volts, electronics, computer systems, pneumatics, hydraulics.
• Practices used in the installation, testing, calibration, maintenance and repair of process control systems; occupational hazards and safety precautions related to work; maintenance and repair of test instruments.

In addition, for Electrical Instrumentation Technician III • Telecommunications

5.a
Packet Pg. 376 Attachment: Exhibit A (5948 : Classification Study) • Methods, materials, tools, equipment and practices used in the design, installation, testing, calibration, maintenance and repair of process control and data acquisition systems;
• Computer programming involving advance level computer languages as applied to controllers and electronic test equipment used in controlling systems processes; • Maintenance and repair of test instruments.

Skill/Ability to
For all levels
• Exercise manual dexterity
• Learn to interpret and work from shop drawings and electrical diagrams; • Learn to perform work which requires considerable manipulative skills, mechanical comprehension, mathematical calculations, and logical reasoning; • Use some independent judgment and initiative;
• Acquire increased job knowledge and skills; understand and carry out verbal and written instruction;
• Keep standard records and make simple verbal or written reports of work performed; • Learn and perform shop mathematics with accuracy;
• Establish and maintain effective working relationships; • Learn and apply safe work practices.
• Establish and maintain cordial working relationships with others In addition, for Electrical Instrumentation Technician II • Safely perform highly sensitive calibration and maintain high standards of quality control and reliability in instrument systems and loops. • Perform thorough troubleshooting on critical systems and equipment in constant and hard use, research instrumentation problems and provide solutions, which meet the need for 24-hour reliability.
• Work independently with limited supervision.

In addition, for Electrical Instrumentation Technician III • Train Operators and maintenance personnel to recognize, describe and provide timely reports of symptoms of instrument malfunctions.
• Work independently without skilled technical assistance. • Review and evaluate instrumentation and process control diagrams.

Education and Training
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

For Electrical Instrumentation Technician I
Experience: One year working in the electrical trade, construction or maintenance and repair trades
Training: Graduation from high school
For Electrical Instrumentation Technician II
Experience: Eighteen months of experience as an Electrical Instrumentation Technician I or equivalent
Training: Graduation from high school
For Electrical Instrumentation Technician III

5.a
Packet Pg. 377 Attachment: Exhibit A (5948 : Classification Study) Experience: Three years of journey level experience as an instrument technician in a municipal wastewater facility or in a related facility.

Training: Graduation from high school

CERTIFICATES
For Electrical Instrument Technician I
Possession, or ability to obtain within one year of appointment, a voluntary certificate as an Electrical/Instrumentation Technician I as issued by the California Water Environment Association.

For Electrical Instrument Technician II
Possession, or ability to obtain within one year of appointment, a voluntary certificate as an Electrical/Instrumentation Technician II as issued by the California Water Environment Association.

For Electrical Instrument Technician III
Possession, or ability to obtain within one year of appointment, a voluntary certificate as an Electrical/Instrumentation Technician III as issued by the California Water Environment Association.

ADDITIONAL INFORMATION:

PHYSICAL SKILLS
The employee is required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. Must sit, hear, and speak. Moderate and sometimes strenuous exertion required which includes but is not limited to work on ladders, in tunnels and confined spaces, climbing extensive stairs, and lifting, handling and carrying up to 35 lbs. Incumbent must have appropriate hand-eye dexterity and corrected vision to operate computer workstation for extended periods of time. and lift 35 lbs.

WORKING ENVIRONMENT
May work in conditions that require exposure to noise, noxious odors, gases, and contact with wastewater. While performing the duties of this job, the employee is frequently required to sit and talk or hear.

Job Title: Electrical Instrument Technician I-III
Reports To:

Job Type: Full-time (40 hours per week / 2080 hours per year) FLSA Status: Non-Exempt
Bargaining Unit: WWTP Local 856 (WWTP 856)
Last Revised: 05/2025
Last Reviewed: 05/2025

5.a
Packet Pg. 378 Attachment: Exhibit A (5948 : Classification Study)

CITY OF PACIFICA

EMS CHIEF

DEFINITION
Under direction, to be responsible for EMS operation and clinical services, including supervising, planning, coordinating, monitoring and conducting EMT and paramedic education, managing EMS operations, in compliance with protocols as set forth by established industry policies, procedures and standards.

DISTINGUISHING CHARACTERISTICS
This classification is a program management level which directs and oversees EMS provided within the Fire Service.

SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Deputy Chief. May supervise assigned staff.

ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Designs and implements mandatory provider agreements for all participating jurisdictions; designs, manages, and evaluates Quality Improvement Plans for each • Serves as a liaison with the County Department of Health Services, its Emergency Medical Services (EMS) Division, local hospitals, pre-hospital care coordinators, and others as designated.
• Supervises and evaluates the EMS services for compliance with State and local mandates and standards;
• Updates, reviews and recommends revisions to the program to ensure continued high quality pre-hospital care, assists in the formulation of policies and procedures for the Paramedic Program, including medical operations procedures for EMT responders and paramedic personnel;
• Monitors patient care provided by paramedics, including furnishing paramedics with training, counseling, and orientation as needed, and performs evaluations of paramedic personnel to ensure performance standards compliance; • Develops and maintains effective working relationships with pre-hospital care provider groups, including State and County Health Care and EMS jurisdictions, base hospitals and other related entities;
• Participates in emergency medical services meetings;
• Assists in establishing, implementing and monitoring Basic and Advanced Life Support medical protocols which includes controls for evaluation, approval and modification of Advanced Life Support treatment procedures, equipment, drugs and other supplies;
• Investigates citizen and public safety agency complaints and inquiries regarding the pre-hospital care system, explaining procedures, and recommending corrective action;
• Coordinates, facilitates and/or conducts, and evaluates training activities as appropriate and as mandated for the Paramedic Program;

5.a
Packet Pg. 379 Attachment: Exhibit A (5948 : Classification Study) • Tracks, maintains records and generates corresponding reports regarding certification, re-certification and other educational licensing requirements in addition to reviewing communicable disease exposures follow-up reports; • May provide technical expertise regarding paramedic performance in disciplinary actions; and performs other duties as assigned by the Fire Chief. • Responds to emergency incidents and assumes a command role as assigned by the Incident Commander.
• Responds to mass casualty incidents and assumes command of the medical group, supervising fire resources deployed to the incident. • During major disaster operations, reports to the emergency operation center and plays an integral role in the coordination and direction of emergency resources.
• Serves as the organizations infection control officer; • Oversees controlled substance distribution;
• Provides 24 hour 365 days per year zone EMS and Infection Control oversight per county JPA ALS Agreement
• Performs other duties as assigned.

QUALIFICATIONS
Knowledge of:
• Local, state, and federal laws, regulations and ordinances related to EMS • Principles and practices of EMS administration, program development and evaluation, and all aspects of EMS administration including appropriate methods, procedures and technical expertise.
• Basic and advanced life support
• Principles and practices of management necessary to plan, organize, direct, manage and evaluate the staff and functions of an EMS operation. • Principles and practices of supervision, personnel management, employee relations, modern information systems applications and organizational development.
• Principles and practices of training and education, adult education, fire-based EMS programs, training methodologies and techniques.
• Technology, trends and techniques in the areas of EMS. • Principles and practices of emergency medicine, emergency medical services and prehospital care system, and methods of delivery.

Skill/Ability to:
• Plan, organize, manage, and evaluate the staff and functions of an EMS operation.
• Facilitate the coordination of all levels of personnel and aspects of EMS in an actual emergency or disaster situation, or in a training situation. • Determine and make recommendations for EMS program objectives and priorities to achieve those objectives.
• Keep accurate records.
• Effectively manage, coordinate, train, develop, and motivate staff. • Communicate effectively both verbally and in writing. • Establish and maintain effective public relations.
• Evaluate paramedic and EMT effectiveness in assessing and treating patients.
• Prepare concise narrative and statistical reports
• Provide Mobile Advanced Life Support Services (paramedic medical services), using prescribed paramedic techniques;
• Evaluate paramedic and EMT effectiveness in assessing and treating

5.a
Packet Pg. 380 Attachment: Exhibit A (5948 : Classification Study) patients. .
• Design performance measurement instruments and mechanisms. • Work effectively and calmly in stressful situations.
• Make sound decisions; use good judgment.
• Plan, organize, and prioritize work.
• Represent the Department at meetings with local, state, and regional stakeholders.
• Supervise and monitor paramedic programs for compliance with State and local mandates and standards and to instruct others in such operations; • Lead and train personnel, to plan and direct their work and to maintain discipline and morale;
• Establish and maintain effective working relationships with other employees, other agencies, and the public;
Education and Training
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Experience: a minimum of three (3) years full-time supervisory experience as a fire agency ALS Program Coordinator, or a minimum of five (5) years supervisory experience in emergency medical services or pre-hospital care delivery system, interacting on a regular basis with fire service personnel. Supervisory experience must be within the last five (5) years.

Training: Two year college degree. Four year degree, with major course in health emergency management, nursing or other health care or medical sciences preferred.

Certificates: A valid EMT-P license issued by the State of California and San Mateo County accreditation and must possess and maintain the following certifications:
• ACLS (Advanced Cardiac Life Support),
• PALS (Pediatric Advanced Life Support),
• Either PHTLS (Pre-Hospital Trauma Life Support), or BTLS (Basic Trauma Life Support),
• BLS (CPR) Instructor, EMT-P preceptor, San Mateo County Paramedic Orientation Trainer, and is certified to instruct three (3) of the basic components of Continuing Education Curriculum for EMT-P (BLS, ACLS, PALS, PHTLS, or BTLS).

License: Possession of a valid Class C California Driver’s License.

ADDITIONAL INFORMATION:

PHYSICAL DEMANDS:

Must possess mobility to work in a standard office setting; strength and mobility to operate a motor vehicle; vision sufficient to observe emergency scenes and investigations and to read printed materials and a computer screen; and hearing and speech to sufficient to communicate in person, before groups and over the telephone and/or radio. Must possess strength sufficient for heavy lifting and strenuous physical tasks in the process of providing emergency medical services.

OTHER REQUIREMENTS:

Job Title: EMS Chief
Reports To:

5.a
Packet Pg. 381 Attachment: Exhibit A (5948 : Classification Study) Job Type: Full-time
FLSA Status: Exempt
Bargaining Unit: Teamsters Management Local 350 (Mgmt 350)

Last Revised: 05/2025
Last Reviewed: 05/2025

5.a
Packet Pg. 382 Attachment: Exhibit A (5948 : Classification Study) City of Pacifica

ENGINEERING MANAGER

DEFINITION
Under direction, to assist in the administration and supervision of the Engineering Division; to perform professional engineering work; to supervise and review the work of professional and technical staff engaged in the preparation and/or review of plans, specifications, maps, designs, estimates, and inspections of capital improvement, construction, development and maintenance projects; coordinate the work of Engineering Division with the rest of Public Works.

DISTINGUISHING CHARACTERISTICS
The is the management level of the professional engineering series. Manages professional and technical staff, and oversees engineering work in design and construction of public works.

SUPERVISION RECEIVED AND EXERCISED
Works under direction of the Director of Public Works. Provides general supervision to professional engineers and technical staff.

ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Directs the activities of the Engineering Division;
• Coordinate work projects requiring both engineering office and field work; • Supervise, review and evaluate the work of professional and technical staff engaged in the preparation and/or review of plans, specifications, maps, designs, estimates,and inspections of capital improvement, construction, development and maintenance projects; • Evaluates the need for, and developing plans and schedules for long range engineering and public works projects;
• Plans, organizes and coordinates assigned work with other City Departments and outside agencies;assist with preparation of annual division budget; • Reviews, revises and maintains the City's General Conditions, Standard Specifications and Drawings;
• Perform administrative duties to support procurement of, and payment for, consulting and construction services.
• Coordinates the work of Engineering Division with the other divisions of Public Works. • Perform other duties as assigned.

When assigned to the Wastewater Division may also perform the following duties:
• Manage and update progress on the Wastewater CIP.
• Develop reports, bid documents (plans and specifications), • Construction management of sanitary sewer, pump station, and wastewater treatment facilities.
• Coordinate with CCWRP Manager and Collection System Manager to clarify and confirm engineering priorities and address engineering needs.

5.a
Packet Pg. 383 Attachment: Exhibit A (5948 : Classification Study) • Develop cooperative working relationships with CCWRP, Collection System, Field Services and other Engineering staff members and City Departments, outside agencies; consultants and contractors; and the public at large.
• Provide professional and technical assistance on CCWRP, Collection System and Pump Station projects, and provide professional and technical assistance to other Public Work Divisions and City Departments as needed.
• Manage and review products from consultants, consultant project managers, and third-party construction managers to ensure delivery of CCWRP, Collection System, and wastewater/storm water pump station projects.
• Direct, mentor, and review the Assistant/Associate Engineer – Wastewater in implementation of projects and support activities.
• Perform wastewater engineering analyses for CCWRP, Collection System, and Pump Stations, respectively.

QUALIFICATIONS
Knowledge of
• Principles and practices of civil engineering as applied to the planning, design and construction of buildings, streets, parks, drainage systems, sewer mains, force mains, pump stations, wastewater plant facilities, buildings, streets, parks, drainage systems, and other public works infrastructure.
• Principles of surveying; specialized software used to draft plans, project specifications and applications related to Civil Engineering.
• Principles and practices of project management.
• Specialized software used to draft plans, project specifications and applications related to Civil Engineering.
• Principles and techniques of management and supervision including planning, organizing and developing goals and objectives;
• Principles and practices of design administration including computer-aided design (CAD); • Theories, techniques, materials and equipment used in construction and maintenance of Municipal Public Works improvements;
• Long-term and strategic planning.
• Legal issues relating to municipal construction and civil engineering.

When assigned to the Wastewater Division may also require the following knowledges:
• State and Federal regulations relating to sanitary sewer, pump station, and wastewater treatment facilities operations.
• Principles and practices of civil engineering design and construction as they pertain to sanitary sewer, pump station, and wastewater treatment facilities. • Techniques of management and supervision including planning, organizing and developing goals and objectives.
• Principles and practices of design administration including computer-aided design (CAD). • Theories, techniques, materials and equipment used in construction and maintenance of sanitary sewers, pump stations, and wastewater treatment facilities. • Funding issues relating to municipal wastewater projects.

Skill/Abilities to
• Prepare or direct the preparation of engineering plans, specifications and estimates and engineering reports using general or specialized computer-based software. • Perform difficult engineering work in design and construction of public works

5.a
Packet Pg. 384 Attachment: Exhibit A (5948 : Classification Study) • Make accurate engineering computations and drawings.
• Use a variety of drafting, surveying and other engineering apparatus Use a computer for report writing, engineering calculations;
• Perform CAD design, and data collection retrieval and analysis. • Plan, organize, supervise and evaluate the work of professional and technical engineering personnel
• Make precise survey measurements and take and interpret field notes; conduct engineering studies.
• Design, check and review a multitude of engineering projects and necessary field activities to ensure the orderly progress, completion and quality of work within the constraints of available time and resources
• Administer or assist in the administration of contracts for construction project. • Review and evaluate the development of projects of varying complexity and to recommend alternative solutions to various engineering problems • Perform calculations and prepare estimate and design studies of time and material. • Work cooperatively with the public, other City personnel and other organization in a team-oriented environment.
• Make presentation at public meetings.
• Develop cooperative working relations with all City staff, consultants, outside agencies and the public;
• Prepare correspondence and reports
• Communicate effectively in writing and orally.

Education and Training
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is Experience: Minimum of five (5) years of increasingly responsible experience in design and construction management of civil engineering projects including at least three years of Public Works experience in municipal government.

Training: Possession of a Bachelor's Degree in Civil Engineering or closely related field.

When assigned to the Wastewater Division requires the following experience:

CERTIFICATE:

Possession of a valid certificate of registration as a Professional Civil Engineer issued by the California State Board of Registration for Professional Engineers and Land Surveyors

LICENSE
Possession of, or ability to obtain a valid Class C California Driver’s License.

ADDITIONAL INFORMATION:

Physical Skills
Must possess the mobility to work in a standard office setting, to inspect various City infrastructure sites, including climbing ladders and stairs, attending meetings; strength, stamina and mobility to perform heavy physical work, drive a motor vehicle and heavy construction equipment and to lift and move materials and equipment weighing up to 30 pounds and heavier with the use of proper equipment, as necessary and in emergency situations; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone.

5.a
Packet Pg. 385 Attachment: Exhibit A (5948 : Classification Study) chemicals, traffic, traffic hazards, confining workspace, mechanical hazards, electrical hazards, and explosive hazards.

The wastewater setting and outdoor assignments exposes employees to chemicals, skin irritants, fumes, solvents, and air contaminates aerosols from wastewater.

Job Title: Engineering Manager
Reports To:

Job Type: Full-time (40 hours per week / 2080 hours per year) FLSA Status: Exempt
Bargaining Unit: Teamsters Management Local 350 (Mgmt 856)

Last Revised: 05/2025
Last Reviewed: 05/2025

5.a
Packet Pg. 386 Attachment: Exhibit A (5948 : Classification Study) City of Pacifica

ENGINEERING TECHNICIAN

DEFINITION
Under general supervision, performs technical level engineering in the office and field in connection with drafting, surveying, design, construction and inspection of public works projects; and does related work as required.

DISTINGUISHING CHARACTERISTICS
This is a technical level engineering class, assigned to perform a wide variety of support tasks Which assist professional engineers with the development of public works and private development projects.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from higher-level staff. Does not exercise supervision ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Prepare plans, specifications, estimates, and other contract documents. • Process and perform inspections for encroachment permits • Conduct field inspections to ensure compliance with engineering standards. • Prepare and interpret survey notes and reports.
• Collect and analyze statistical data for public works projects. • Conduct mapping review of easements and right-of-way. • Conduct assessment district calculations and preparing reports. • Perform materials testing and evaluating compliance with standards. • Review construction plans and project sites for compliance. • Supervise subordinate engineering personnel.
• Work closely with various city departments, including Public Works, Engineering, and Planning.
• Interact with contractors, developers, and the public regarding public works projects. • Performs other duties as assigned.

QUALIFICATIONS
Knowledge of
• Principles and practices of civil engineering.
• Engineering mathematics, including trigonometry.
• Surveying, drafting, or engineering inspection techniques. • Construction materials and testing methods.
• Legal property descriptions and public works contracts.

Skill/Ability to
• Effectively perform routine technical engineering tasks.

5.a
Packet Pg. 387 Attachment: Exhibit A (5948 : Classification Study) • Utilize mathematical and statistical principles used in engineering calculations. • Communicate clearly and concisely, both verbally and in writing. • Effectively organize and prioritize work.
• Understand and carry out oral and written directions. • Travel to different sites and locations as needed.
• Establish and maintain cooperative and effective working relationships with those contacted in the course of work.
• Work in a safe manner following industry best practices and the City’s safety practices and procedures.

Experience: Three years of experience in design, drafting, computer drafting, or construction related to Public Works improvements.

Training: Equivalent to an Associate’s Degree from an accredited college or university in chemistry, bacteriology or a related field.

Substitution:

College-level coursework in an engineering curriculum may substitute for experience on a yearfor-year basis.

Licenses: Possession and maintenance of a California Class C driver’s license and have a satisfactory driving record.

ADDITIONAL INFORMATION:

Physical Demands
Moderate and strenuous exertion required, including sustained walking, standing, bending, climbing, and lifting. May work in confined spaces, and in adverse conditions which require exposure inclement weather, noise, noxious odors, gases, or contact with water and/or wastewater.

Work Environment
Incumbents generally work in both an office environment and outdoors, with direct contact with the public and other City personnel. Incumbents may be required to work in the field on occasion. The noise level when in the field can be quite noisy.

Job Title: Engineering Technician
Reports To:

Job Type: Full-time (40 hours per week / 2080 hours per year) FLSA Status: Non-Exempt
Bargaining Unit: Teamsters Misc Local 856 (Misc 856)

Last Revised: 03/2025
Last Reviewed: 05/2025

5.a
Packet Pg. 388 Attachment: Exhibit A (5948 : Classification Study)

CITY OF PACIFICA

EQUIPMENT MECHANIC

DEFINITION
Under general supervision, to make major and minor mechanical repairs on various kinds of gasoline and diesel-powered equipment.

DISTINGUISHING CHARACTERISTICS
This is a journey level class.

SUPERVISION RECEIVED AND EXERCISED
Receive general supervision from Senior Equipment Mechanic.

ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Inspects, diagnoses and repairs mechanical defects in automobiles, trucks, graders, rollers, and a variety of diesel and gasoline-powered equipment; • Tears down motors and performs general overhauling;
• Repairs transmissions, differentials, carburetors, distributors, fuel pumps, lights, steering gears, starters, alternators, universal joints, sirens, and hydraulic systems; • Aligns wheels, adjusts brakes;
• Repairs auxiliary equipment such as hydraulic pumps and motors; • Builds specialized equipment;
• Installs batteries, tires, wiring, automatic electronic systems, and brakes; • Welds and cuts with electric and acetylene;
• Makes emergency repairs out of the shop.
• Performs other duties as assigned.

QUALIFICATIONS
Knowledge of
• Theory, care and operation of internal combustion engines, hydraulic pumps and motor and automotive electronics;
• The maintenance and repair of internal combustion engines, hydraulic pumps and motor and automotive electronics;
• The use of tools and equipment necessary to maintain and repair light and heavy automotive and construction equipment and automotive apparatus.

Skill/Abilities to
• Use garage equipment and tools;
• Make various types of mechanical repairs;

5.a
Packet Pg. 389 Attachment: Exhibit A (5948 : Classification Study) • Diagnose mechanical problems;
• Determine appropriate maintenance work;
• Communicate with various division employees, parts houses and vendors • Distinguish color of wires;
• Read and understand written work orders and shop manuals; • Test equipment in varied field settings;
• Order parts.

Training: Graduation from high school.

Certificates:

Within six (6) months of hire, possess and maintain brake certification.

Licenses:

Must possess and maintain a valid “Class C” California Driver’s License with a satisfactory driving record and within six (6) months must obtain a “Class B” California Driver’s License with required endorsements. AsrequiredbytheDepartmentof Transportation,the incumbentof thispositionwillberequiredtoundergodrugandalcohol testingaccording to D.O.T. regulations.

ADDITIONAL INFORMATION:

Physical Skills Physical strength, agility, and endurance sufficient to perform work that is labor intensive and which requires heavy lifting (75 pounds). Able to sit, stand, walk (on uneven surfaces), kneel, crouch, bend, stoop, squat, crawl, twist, and climb. Must possess sufficient dexterity to drive trucks and large vehicles. Must possess flexibility and strength to climb in, out, and under construction and maintenance equipment, and the ability to work in a variety of confined spaces and positions. Must perform work that is labor intensive with considerable repetitive shoulder, arm and hand motions; must have a great deal of finger dexterity. Must have hearing and speech sufficient to communicate in person and over the telephone.

Working Environment: Works in shop and field settings; considerable exposure to inclement weather, cold, heat, noise, outdoors, dust, dirt, vibration, chemicals, traffic, traffic hazards, confining workspace, mechanical hazards, electrical hazards, and explosive hazards.

Job Title: Equipment Mechanic
Reports To:

Job Type: Full-time (40 hours per week / 2080 hours per year) FLSA Status: Non-Exempt
Bargaining Unit: Teamsters Misc Local 856 (Misc 856)

5.a
Packet Pg. 390 Attachment: Exhibit A (5948 : Classification Study) Last Revised: 05/2025
Last Reviewed: 05/2025

5.a
Packet Pg. 391 Attachment: Exhibit A (5948 : Classification Study)

CITY OF PACIFICA

EQUIPMENT OPERATOR

DEFINITION
Under general supervision, to operate varied equipment in the construction and maintenance of streets, sidewalks, curb, gutter, sewers, storm drains, utilities and other public works;

DISTINGUISHING CHARACTERISTICS
This is the journey level class in the equipment operator series.

SUPERVISION RECEIVED AND EXERCISED
Receive general supervision from higher level staff.

ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Operates graders, rollers, crawler tractors, front-end loaders, backhoes, street sweepers and similar equipment in working on a variety of construction and maintenance projects;
• Cuts to grade, moves earth, spreads material, digs ditches, loads trucks, prepares subgrades, resurfaces streets, makes cuts and fills, does finishing grading;
• Operates street sweeper to remove dirt and debris from the streets and gutters,
• Inspect vehicles and equipment;
• Maintains sweepers in good repair;
• Adjusts and makes minor repairs to equipment;
• installs sweeper brooms;
• Installs street signs;
• Fill in pot holes;
• Clean storm drains;
• Repair barricades;
• May supervise several assistants;
• Performs other duties as assigned.

QUALIFICATIONS
Knowledge of
• The mechanical operation of diesel and gas-powered construction and maintenance motor equipment;
• The maintenance of construction and maintenance equipment; Skill/Abilities to
• Operate a variety of construction and maintenance equipment; • Follow oral and written directions;
• Perform skilled construction and maintenance work in connection with the equipment

5.a
Packet Pg. 392 Attachment: Exhibit A (5948 : Classification Study) operation;
• Estimate material needs and timing and maintain time and material records; ability to get along well with others; stamina.
• Follow oral and written directions;
• Work well with others;
• Direct work of others.

Training: Graduation from high school or equivalent
License: Possession of a valid Class A California driver's license. As required by the Department of Transportation, the incumbent of this position may be required to undergo drug and alcohol testing according to D.O.T. regulations.

ADDITIONAL INFORMATION:

Physical Skills: Physical strength, agility, and endurance, sufficient to perform work that is labor intensive and which requires heavy lifting (75 pounds); Able to sit, stand, walk (on uneven surfaces), kneel, crouch, bend, stoop, squat, crawl, twist, and climb. Must possess sufficient dexterity to drive trucks and large vehicles. Must possess flexibility and strength to climb in and out of construction equipment; Must possess vision sufficient to read printed materials, a computer screen, and to test equipment in varied field settings. Must have hearing and speech sufficient to communicate in person and over the telephone.

Working Environment: Work in shop and field settings; considerable exposure to inclement weather, cold, heat, noise, outdoors, dust, dirt, vibration, chemicals, traffic, traffic hazards, confining workspace, mechanical hazards, electrical hazards, and explosive hazards.

May work protracted and irregular hours; take 24-hour call and stand-by; available for evening meetings; available for unusual hours in emergencies.

Job Title: Equipment Operator
Reports To:

Job Type: Full-time (40 hours per week / 2080 hours per year) FLSA Status: Non-Exempt
Bargaining Unit: Teamsters Misc Local 856 (Misc 856)

Last Revised: 05/2025
Last Reviewed: 05/2025

5.a
Packet Pg. 393 Attachment: Exhibit A (5948 : Classification Study) 1 City of Pacifica

EXECUTIVE ASSISTANT

DEFINITION
Under general supervision, performs a variety of confidential and complex administrative responsibilities for the City Manager and in support of the office of the City Manager and directly for the City Manager and Assistant City Manager, including administering assigned programs.

DISTINGUISHING CHARACTERISTICS
This class is distinguished from other office administrative classes in the nature, scope and diversity of responsibilities that require a broader understanding of City functions and the competence to perform duties that require the exercise of discretion and independence with respect to matters of significance. The incumbent performs a variety of confidential and complex administrative responsibilities in support of the City Manager’s Office and the City Council.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the City Manager and direction from the City Manager and Assistant City Manager. May exercise general supervision of support staff as necessary.

ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Perform a wide variety of complex, responsible, and confidential duties for the City Manager’s Office.
• Serve as the first point of contact for the City Manager. Greet/acknowledge customers who contact the City Manager’s Office while assessing the nature and urgency of issues with appropriate responses.
• Respond to sensitive requests for information and assistance including but not limited to Public Records Requests; resolve citizen concerns and complaints. • Review and summarize miscellaneous reports and documents; research and compile background information; assist in the preparation of presentations, responses to Council questions, Council weekly updates, and other documents. • Attend weekly meetings to review Council agendas and discuss executive management issues with City Clerk and Department Heads.
• Develop proposed City policies and procedures.
• Interpret laws and regulations in response to inquiries and complaints. • Coordinate, refer, and/or assume responsibility for investigating and responding to various inquiries and complaints from citizens and officials; prepare draft letters for signature in response to the inquiries/complaints.

5.a
Packet Pg. 394 Attachment: Exhibit A (5948 : Classification Study) 2 • Respond to inquiries and provide information to employees, City Council, and other government agencies.
• Maintain the City Manager’s calendar, exercising discretion in committing his/her time, keep the City manager well informed of time commitments, and tactfully refer callers and visitors to other sources of information or services as appropriate. • Make travel arrangements and prepare travel reports and receipts for the City Manager and Assistant City Manager.
• Maintain appointment schedules and arrange meetings, conferences and civic functions for the City Manager and Assistant City Manager.
• Schedule rooms, notify participants, prepare meeting agenda and materials, arrange for food and beverages as appropriate, take action minutes and schedule follow up as needed.
• Initiate and maintain a variety of files and records of information including but not limited to legal claims against the City, litigation files, certificates of insurance, etc. • Provide general liability claim administration services, including opening and managing the claim files, compiling documentation, issuing claim-related communication and timely coordinating with the City’s claim administrator, claim adjustors, insurance carriers, claimants, and other stakeholders.
• Provide general administrative support including purchasing and procurement, preparation of bids, approval of annual invoices to ensure they are coded to the correct line-item budget.
• Prepare, and transmit a variety of financial documents, including payroll, purchase orders, expense statements and other fiscal transactions. • Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for budget items; monitor and control expenditures.
• May perform some confidential personnel activities and employee relations tasks, including confidential duties, and provide special project support. • Research, compile, and analyze data and prepare correspondence, reports and other written documents,
• Assist in the design and production of technical information, hand-outs, newsletters, and other communication materials.
• Plan and coordinate the City’s involvement in special events and meetings, including but not limited to coordinating resources, information and set-up for promoting the City at the annual Fog Fest, Eco-Fest and Rockaway Tree Lighting events; City Council Goal Setting special meetings; etc. for the City Manager Office. • Assist the City Manager in the role of Public Information Officer, functioning as a liaison between media and the City Manager’s Office.
• Manage social media content and inquiries for general City government / City Hall / City Manager’s Office. Create, assemble, and publish content for the City Manager’s Office weekly e-newsletter. Manage additional forms of public outreach and messaging as guided by the City’s Communications Plan.
• Perform related duties as assigned.

QUALIFICATIONS:

Knowledge of:
• The organization and function of a City government, including the role of elected officials, committees, and commissions.
• Information regarding ordinances, rules, policies, procedures, and operating practices applicable to providing effective customer service.

5.a
Packet Pg. 395 Attachment: Exhibit A (5948 : Classification Study) 3 • Principles and practices of effective customer service and customer-oriented telephone etiquette.
• Advanced English usage, including spelling, grammar and punctuation. • Modern office procedures, methods, computer equipment, and applications (Microsoft Office: Word, Excel, Power Point).
• Social Media platforms such as Nextdoor, Facebook, X, etc. • City administrative policies and procedures applicable to areas of assigned responsibility, including the requisitioning and purchasing of equipment and supplies and maintenance of public records.
• Business correspondence writing and report preparation, graphics, spreadsheet, database, and other software to create documents and materials requiring the interpretation and manipulation of data.
• Office administrative practices and procedures, including file and document management procedures and practices of recordkeeping.
• Budget and fiscal control procedures and techniques.
• Principles of supervision, training, and employee development.

Skill/Ability to:
• Acquire, retain, and use knowledge of the functions, procedures and policies of the City. • Effectively prioritize work and meet deadlines.
• Operate a computer, using word processing, spreadsheet, database software, and other standard office equipment.
• Communicate clearly and effectively, both orally and in writing, with the public, satisfy inquiries and effectively resolve complaints.
• Independently perform a variety of highly responsible duties and maintain strict confidentiality of privileged information in support of the City Manager’s Office. • Use a high degree of tact, diplomacy, and discretion in dealing with sensitive, controversial, and confidential information in situations concerning internal and external parties.
• Establish and maintain highly effective working relationships with the elected and appointed officials, committee members, department directors and managers, staff, residents, representatives of civic and community groups, the media, the public, and others encountered in the course of work.
• Understand the organization and operation of the City and of outside agencies necessary to assume responsibilities.
• Maintain records neatly and accurately, recognize and appropriately handle materials in a sensitive and confidential manner.
• Understand, interpret, and apply, explain and reach sound decisions in accordance with regulations, pertinent policies and procedures, laws and rules. • Organize work, set priorities, meet critical deadlines, and follow up on assignments with minimum direction.
• Represent the City and the City Manager’s Office effectively in contacts with representatives of other agencies, City departments, and the public. • Analyze situations carefully and adopt an effective course of action. • Compile and maintain complex and extensive records and prepare reports and make process improvements to streamline procedures.
• Receive and prioritize requests for information.

Experience and Training Guidelines:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

5.a
Packet Pg. 396 Attachment: Exhibit A (5948 : Classification Study) 4 Experience:

Five (4) years of increasingly responsible office administrative support work experience preferably providing support to an executive level officer and working with management-level staff and the public.

Experience in a public agency is highly desirable.

Training:

Equivalent to an associate degree from an accredited college or university.

Certification:

Must possess a valid California Class C driver’s license and have a satisfactory driving record.

ADDITIONAL INFORMATION:

Physical Skills
Must possess mobility to use modern office equipment, including a computer; strength to lift and carry office supplies weighing up to 35 pounds, ability to read printed materials and a computer screen; hearing, and speech to communicate in person and over the telephone.

Job Title: Executive Assistant
Reports To: City Manager
Job Type: Full-time (40 hours per week / 2080 hours per year) FLSA Status: Non-Exempt
Bargaining Unit: UNREP - Confidential

Last Revised: 09/2024
Last Reviewed: 05/2025

5.a
Packet Pg. 397 Attachment: Exhibit A (5948 : Classification Study)

CITY OF PACIFICA

FIELD SERVICES MANAGER

DEFINITION
Under direction, to supervise the work of employees engaged in the development and maintenance of streets, parks, storm drains, motor pool, public buildings and other City facilities; and provides nonengineering support to the Director.

DISTINGUISHING CHARACTERISTICS
This is a management class with major responsibilities for several city maintenance programs, that requires significant independence, initiative, and discretion within established guidelines. This position assists in the strategic planning, organization, and management across multiple operational units.

SUPERVISION RECEIVED AND EXERCISED
Receive general direction from the Director of Public Works or designee. Exercise general and direct supervision over supervisory, professional, technical and administrative support staff through subordinate levels of supervision.

ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Directs, coordinates, assigns and reviews work activities and projects of Field Services, including Parks, Streets and Building Maintenance and Motor Pool employees. • Assists in the development and execution of departmental goals and objectives\, work plans, reports, policies and procedures.
• Assists in the development and administration of the department budget, approves expenditures as authorized by the Public Works Director.
• Selects, trains and evaluates assigned personnel; provides or coordinates staff training; implements discipline and termination procedures;
• Plan, organize and direct the work of contractors;
• Monitor operations to ensure that operating procedures are followed. • Control the requisition of supplies, materials and equipment. • Maintains records of work activities;
• Assist in the recruitment and placement of new employees. • Attend public meetings and functions as needed.
• Establish exceptional working relationships.
• Maintain exceptional working relationships
• Attends internal and public meetings
• May be assigned to fulfill the duties of the Public Works Director in their absence. • Perform related duties and responsibilities as required and other duties as assigned.

QUALIFICATIONS
Knowledge of
• Methods, equipment, materials and operating practices involved in the construction, maintenance and repair of surfaced and un-surfaced streets;
• Methods, equipment, materials and operating practices involved in the construction, maintenance and repair of storm draining systems;

5.a
Packet Pg. 398 Attachment: Exhibit A (5948 : Classification Study) • Methods, equipment, materials and operating practices involved in the construction, maintenance and repair of motor vehicles;
• Methods, practices, standards and specifications for compliance with industry regulations. • Safety regulations and practices pertaining to work performed. • Principles and practices of industrial facilities and equipment, maintenance and repair. • Effective supervisory techniques.
• Environmentally responsible and resource-efficient public utilities maintenance techniques. • Professional level writing techniques, including proper grammar, spelling, vocabulary, and punctuation.

Skill/Ability to
• Supervise assigned programs and personnel
• Read and interpret construction plans and specifications, and to interpret them to others • Interpret and apply technical standards, procedures, regulations, and City policies and procedures.
• Analyze problems, evaluate alternatives, and recommend methods, procedures and techniques for resolution of issues.
• Communicate effectively, both orally and in writing.
• Establish and maintain pleasant and cooperative working relationships with employees, government officials and the general public.
• Manage and advance multiple priorities, including large and complex projects, concurrently, ontime, and within budget. • Prepare and maintain clear and accurate reports and records • Operate modern office equipment, including computer equipment and software programs relevant to the work performed and have good knowledge of facility maintenance software programs. • Plan, organize, direct, and review the work of assigned staff. • Effectively supervise, train, motivate and evaluate assigned personnel. • Work independently and in a team setting.
• Consistently demonstrate professionalism, ethical integrity, and exceptional customer service. • Direct and conduct work safely following industry best practices and the City’s safety practices and procedures.
• Maintain effective work relationships with other employees and the public Attend occasional evening and weekend work and respond off-hours to various emergency situations.

Experience and Training Guidelines
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Experience
Five (5) years of progressively responsible public works, construction and/or maintenance work Education:

Equivalent to graduation from high school (additional qualifying experience may be substituted for the educational requirement on a year-for-year basis).

License
Possession of a State of California Class C at date of hire.

ADDITIONAL INFORMATION:

Physical Skills
Able to use standard office and field equipment, including a computer; sit, stand, walk, kneel, crouch, stoop, bend, squat, crawl, twist, walk on uneven surfaces, and climb stairs; lift and carry up to 25 pounds; maintain sustained posture for prolonged periods of time; distinguish among various colors

5.a
Packet Pg. 399 Attachment: Exhibit A (5948 : Classification Study) and/or symbols; able to read printed materials and a computer screen; able to communicate effectively with others; smell to distinguish odors; ability to hear traffic noises and alarm devices; Work Environment
Mobility to work in a typical office setting or outdoor environment; exposure to cold, heat, noise, outdoors, inclement weather, dust, dirt, vibration, chemicals, traffic, traffic hazards, odors, mechanical hazards, electrical hazards, explosive hazards, and bio-hazards.

As required by the Department of Transportation, the incumbent of this position will be required to undergo random drug and alcohol testing according to DOT regulations.

Job Title: Field Services Manager
Reports To:

Job Type: Full-time (40 hours per week / 2080 hours per year) FLSA Status: Exempt
Bargaining Unit: Teamsters Management Local 350 (Mgmt 350)

Last Revised: 05/2025
Last Reviewed: 05/2025

5.a
Packet Pg. 400 Attachment: Exhibit A (5948 : Classification Study) City of Pacifica

FINANCE AND ADMINISTRATIVE SERVICES

DIRECTOR

DEFINITION
Under administrative direction, performs a variety of complex administrative and professional work in planning, developing, directing, and organizing the various operations of the Finance and Administrative Services Department. This classification oversees and manages the City’s Finance Department, serves as the City’s Fiscal Officer and City Treasurer; directs and manages Citywide audits; and may manage other administrative functions as assigned by the City Manager, including Information Technology and Human Resources divisions; serves on a variety of multi-agency boards and committees; provides input on a variety of Citywide and organizational issues.

DISTINGUISHING CHARACTERISTICS
This is a full-time Department Director that requires highly advanced leadership, administrative, financial, analytical and technical skills. This classification oversees, directs, and participates in all activities of the Finance and Administrative Services Department, including short- and long-term planning as well as development and administration of departmental policies, procedures, and services. This class provides assistance to the City Manager in a variety of administrative, coordinative, analytical, and liaison capacities.

SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager. Exercises direction and supervision over management, professional, administrative and technical staff members.

ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
• Plans, organizes, directs and manages the Finance Division, including general ledger, auditing, accounting, budgeting, investment, payroll, and purchasing. • Implements and enforces policies consistent with federal, state, and local regulations and industry best practices for assigned areas of responsibility. • Ensures City staff has resources and training to effectively use equipment and technology in furtherance of department and City goals.
• Directs and manages the implementation and maintenance of software systems related to areas of responsibility.
• Oversees and manages the fiscal year-end close process, the annual external audit, the City’s operating budget, and the Annual Comprehensive Financial Report (ACFR). • Assists in the development of the Capital Improvement Plan. • Reviews, evaluates and recommends improvements to the City’s administrative and financial internal control systems and procedures and ensures reporting and audit compliance. • Develops and implements goals, objectives and priorities and prepares and/ or oversees the preparation of various long- and short-term financial statements, statistical reports and analysis requested by the city Manager or City Council.
• Collaborates and provides costing of baseline costs, proposal costs, and the costs of tentative

5.a
Packet Pg. 401 Attachment: Exhibit A (5948 : Classification Study) agreements for collective bargaining negotiations.
• Invests and monitors the City’s cash portfolio according to City Council policy; develops investment and withdrawal policy for consideration by the City Manager and the City Council; and develops cash flow forecasts to determine the funds available for long term investments. • Supervises, trains, evaluates, and provides work direction and coordination for Division staff; evaluates Division staffing arrangements, staffing levels, and work assignments, and makes necessary recommendations to the City Manager; sets performance standards for Division staff and evaluates performance, including professional growth and development goals; makes hiring and other personnel action recommendations and decisions. • Drafts and reviews staff agenda reports, attends public meetings to explain and promote city programs and policies, makes presentations to the City Council, Commissions, and other groups of a financial nature relating to the City’s budget and financial forecast. May negotiate agreements for the Division with other public and private companies. • Oversees the development of consultant requests for proposals for professional services and the advertising and bid processes; evaluates proposals and recommends project awards. • Monitors legal, regulatory, technology, and societal changes and court decisions that may affect the work of the department; determines equipment acquisition, training programs, and procedural changes to ensure retention of qualified staff and the provision of services to the community in an effective, efficient, and economical manner. • May manage operations of Human Resources Division, including recruitment, benefits, professional development, labor relations, classification and compensation; and the Information Technology Division; including the implementation and maintenance of Enterprise Resource Planning (ERP) software; provides and maintain hardware and software; develops and maintains a secure network infrastructure; data; voice infrastructure, and telecommunications systems; manages City’s website.
• Performs other duties as required.

QUALIFICATIONS:

Knowledge of:
• Principles, methods, and practices of administration, personnel management, governmental accounting, municipal and governmental budgeting, auditing, grant accounting, purchasing, treasury management, and revenue administration.
• Principles, practices, and techniques of public human resources administration. • Principles and practices of labor relations and collective bargaining in a public agency. • Principles and practices of technology and communication systems administration. • Principles and practices of public agency technology and user support, technology selection and implementation
• Government investment policy, investment strategies, interest bearing instruments, and cash flow forecasting.
• Laws, statutes, ordinances, regulations, and requirements affecting municipal finance administration and investment of public funds, methods, and techniques for record keeping. • Statistical analyses, technical report preparation, presentation methods and techniques, contract administration, and negotiation methods and procedures as applied to assigned work. • Principles and practices of leadership, motivation, team building, and conflict resolution. • Modern office practices, methods, and equipment, including computer-based accounting systems and applicable software
• Quantitative and management analysis techniques to determine fiscal impacts.

Skill and Ability to:

5.a
Packet Pg. 402 Attachment: Exhibit A (5948 : Classification Study) • Develop and maintain up-to-date equitable and consistent programs and plans in all areas of responsibility.
• Develop and maintain efficient and effective City-wide technology and communication systems. • Prepare and administer large and complex budgets.
• Communicate effectively, both orally and in writing.
• Use initiative, tact, prudence, and independent judgment within general policy and legal guidelines.
• Select, supervise, and motivate staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. • Analyze complex issues, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Effectively utilize computer applications and technology related to the work. • Analyze and solve problems, prepare a variety of financial statements, reports, and analyses. • Perform mathematical calculations quickly and accurately, read, interpret, and record data accurately, organize, prioritize, and follow‐up on work assignments • Analyze, balance, and reconcile financial data, ledgers, and accounts. • Operate contemporary office equipment, including computer systems and associated software applications, including financial and accounting programs. • Plan, organize, and direct the work of assigned staff and manage complex projects. • Interact effectively with City staff, elected officials, and representatives of various public and private agencies.
• Establish and maintain effective working relationships with others. • Understand, interpret, and apply Federal and State law, local regulations, and complex guidelines and procedures.

Pacifica City CouncilMay 27, 2025

Pacifica City Council
May 27, 2025