Agenda — Pacifica City Council, August 24, 2026 (part 2 of 3)

Project: Pacifica Pier Investigati
Date: Wed 7/29/26

SCHEDULE ONE- CONTRACTORS PROPOSAL

5.b
Packet Pg. 196 Attachment: Attachment 2 - Resolution- Ratify Approve Pier Stabilization Agmt Power Eng FINAL [Revision 1] (6277 : Ratify - Approve City ID Task
Mode
Task Name Duration Start Finish Predecessors
1 Proposal Schedule: Investigation and Stabilization of Pacifica Pier 125 days Wed 7/29/26 Thu 1/28/27 2 Proposal Due Date 0 days Wed 7/29/26 Wed 7/29/26 3 Notice of Intent to Award 18 days Wed 7/29/26 Fri 8/21/26 2 4 Issue NTP for Investigation 5 days Mon 8/24/26 Fri 8/28/26 3 5 Notice to Proceed 0 days Fri 8/28/26 Fri 8/28/26
4 6 Site Investigation and Site Security 10 days Mon 8/31/26 Mon 9/14/26 7 Mobilize and Secure Project Site 5 days Mon 8/31/26 Fri 9/4/26 5 8 Utility Investigation and Pier Utility Capping 5 days Tue 9/8/26 Mon 9/14/26 7 9 Geotechnical Investigation (borings and pot-hole investigation) 5 days Tue 9/8/26 Mon 9/14/26 7 10 Aerial Photogrammetric Survey 2 days Tue 9/8/26 Wed 9/9/26 7 11 Phase 1 Design 35 days Mon 8/31/26 Mon 10/19/26
12 Phase 1 Concept Design Submission 5 days Mon 8/31/26 Fri 9/4/26 5 13 Phase 1 Concept Review 5 days Tue 9/8/26 Mon 9/14/26 12 14 Phase 1: 100% Design Submission 15 days Tue 9/15/26 Mon 10/5/26 8,9,10,13 15 Design Review & Approval 10 days Tue 10/6/26 Mon 10/19/26 14 16 Regulatory Review & Approval 10 days Tue 10/6/26 Mon 10/19/26 14 17 Phase 1 Construction 57 days Tue 10/20/26 Wed 1/13/27 18 Demolish Existing AC and Concrete near Pier 3 days Tue 10/20/26 Thu 10/22/26 16,15 19 Install & Grade Rock Base in Construction Area 2 days Fri 10/23/26 Mon 10/26/26 18 20 Build First Crane Pad and Mobilize Crane 3 days Tue 10/27/26 Thu 10/29/26 19 21 Backfill Voids & Permeation Grout near MSE Wall 2 days Fri 10/30/26 Mon 11/2/26 20 22 Augment Existing Rock Revetment if required 4 days Tue 11/3/26 Fri 11/6/26 21 23 Furnish & Install O-Pile or Combi-Wall 12 days Thu 12/3/26 Fri 12/18/26 22,36 24 Closer Pour - Connection of O-Pile Wall to Existing MSE Wall 6 days Mon 12/21/26 Wed 12/30/26 23 25 Regrade Site and Move Crane Pad Closer to Pier 6 days Thu 12/31/26 Fri 1/8/27 24 26 Install Winter SWPPP Measures & Secure Site 3 days Mon 1/11/27 Wed 1/13/27 25 27 Phase 1 Complete 0 days Wed 1/13/27 Wed 1/13/27 26
28 Phase 2 Design 35 days Mon 8/31/26 Mon 10/19/26
29 Phase 2 Concept Design Submission 10 days Mon 8/31/26 Mon 9/14/26 5 30 Phase 2: 100% Design Submission 15 days Tue 9/15/26 Mon 10/5/26 29,7,8,9 31 Design Review & Approval 10 days Tue 10/6/26 Mon 10/19/26 30 32 Regulatory Review & Approval 10 days Tue 10/6/26 Mon 10/19/26 30 33 Phase 2 Construction 59 days Fri 10/30/26 Thu 1/28/27 34 Furnish & Install Two 36" Shoring Piles 10 days Fri 10/30/26 Thu 11/12/26 32,31,20 35 Furnish & Install Shoring Beam & Jacking System 11 days Fri 11/13/26 Tue 12/1/26 34 36 Jack Shoring to 25% of Dead Load 1 day Wed 12/2/26 Wed 12/2/26 35 37 Install Scaffolding System at Pier 1 5 days Mon 12/21/26 Tue 12/29/26 36,23 38 Install Reinforced Pile Sleeves around Piles at Bent 1 10 days Wed 12/30/26 Wed 1/13/27 37 39 Install Bent 1 Bracing System 10 days Thu 1/7/27 Thu 1/21/27 38SS+5 days 40 Jack Shoring to 75% of Dead Load, Lock Off and Shim 1 day Fri 1/22/27 Fri 1/22/27 39 41 Remove Scaffolding at Bent 1 4 days Mon 1/25/27 Thu 1/28/27 40 42 Remove Jacking System 1 day Mon 1/25/27 Mon 1/25/27 40 43 Phase 2 Complete 0 days Thu 1/28/27 Thu 1/28/27 42,41,38 44 Initial Stabilization Project Complete 0 days Thu 1/28/27 Thu 1/28/27 27,43 7/29 Proposal Due Date
Notice to Proceed 8/28
Site Investigation and Site Security
Phase 1 Design
Phase 1 Construction
Phase 1 Complete 1/13
Phase 2 Design
Phase 2 Construction
Phase 2 Complete 1/28
Initial Stabilization Project Complete 1/28
7/12 7/19 7/26 8/2 8/9 8/16 8/23 8/30 9/6 9/13 9/20 9/27 10/4 10/11 10/18 10/25 11/1 11/8 11/15 11/22 11/29 12/6 12/13 12/20 12/27 1/3 1/10 1/17 1/24 1/31 2/7 August September October November December January February Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Critical
Critical Split
Progress
Manual Progress

Page 1 ends

Project: Pacifica Pier Investigati
Date: Fri 8/14/26
SCHEDULE ONE- CONTRACTORS PROPOSAL- ALTERNATE SCHEDULE 5.b Packet Pg. 197 Attachment: Attachment 2 - Resolution- Ratify Approve Pier Stabilization Agmt Power Eng FINAL [Revision 1] (6277 : Ratify - Approve City Pacifica Pier, Beach Boulevard, and Utility Stablization Project Provide dentification of key personnel proposed for the Project, including: Project Manager; Construction Manager; Superintendent; Professional Engineer(s); Safety personnel; Major subcontractors; and other critical team members.

The proposer shall identify the experience and availability of each key individual.

Power Engineering Construction has assembled a core team with direct experience delivering emergency stabilization and marine/heavy-civil repair work under compressed schedules. Subcontractors are identified in Section 1 (Team Organization and Qualifications); this section focuses on the personnel who will lead execution of the Work.

Name - Firm -
Education
Professional
License Role on this Project Availability Experience (Relevant Projects) Wayne Stonecipher
Power Engineering
Construction
BS Civil Engineering, Cal
Polytechnic University, 2008
CA PE #85459 Project Manager
Construction Manager
Immediately available
upon NTP
Beach Boulevard Seawall Breach 2016
Capitola Wharf Resiliency
Santa Cruz Wharf Reinforcement
Crissy Field Storm Drain Outfall
Subsea Cable Scour Repair
Bennett Clegg
Power Engineering
Construction
Apprenticeship, 4-year
Pile Drivers Local 34
Superintendent Immediately available
upon NTP
Pier 68 Dry Dock #2 Emergency Repairs
Capitola Wharf Resiliency
Crissy Field Storm Drain Outfall
Subsea Cable Scour Repair
Chevron Long Wharf Upgrades
USACE Debris Wharf Replacement
Ethan Healy
Power Engineering
Construction
BS Civil Engineering
Cal Polytechnic University,
2023
Project Engineert Immediately available
upon NTP
Corteva Agriscience Wharf Repairs
Pier 68 Dry Dock #2 Emergency Repairs
Capitola Wharf Resiliency
Subsea Cable Scour Repair
MOTCO Bridge T4 and T7 Repairs
Jason Kochel
Power Engineering
Construction
BS Organizational
Communication
Cal State University,
Long Beach 2011
Safety Officer Immediately available
upon NTP
Pier 68 Dry Dock #2 Emergency Repairs
Capitola Wharf Resiliency
Subsea Cable Scour Repair
Chevron Long Wharf Upgrades
USACE Debris Wharf Replacement
MOTCO Bridge T4 and T7 Repairs
Erik Soderberg
Liftech Consultants Inc.

MS Civil Engineering
University of Texas, 1994
BS Civil Engineering
Virginia Tech, 1992
CA PE #C56137
SE #S4426
Structural Engineer Immediately available
upon NTP
Pier 68 Dry Dock #2 Emergency Repairs
Port of Oakland Outer Harbor Wharf Modernization
Marin County McNears Beach Fishing Pier Repair
IMTT, Marine Oil Terminal, Wharf Replacement
18 18
SECTION 02 NARRATIVE OF APPROACH SECTION 06 TECHNICAL APPROACH & PRICING 05 SECTION

KEY PERSONNEL AND

PROJECT ROLES

SCHEDULE ONE- CONTRACTORS PROPOSAL

5.b
Packet Pg. 198 Attachment: Attachment 2 - Resolution- Ratify Approve Pier Stabilization Agmt Power Eng FINAL [Revision 1] (6277 : Ratify - Approve City Pacifica Pier, Beach Boulevard, and Utility Stablization Project Leah Olson
Liftech Consultants Inc.

MS Civil Engineering
University of California,
Berkeley 2010
BS Civil Engineering
University of Minnesota, Twin
Cities
2009
CA PE #C79429 Structural Engineer Project
Manager
Immediately available
upon NTP
Pier 68 Dry Dock #2 Emergency Repairs
Port of Oakland Outer Harbor Wharf Modernization
Paradise Beach Pier Repair and Renovations
IMTT, Marine Oil Terminal, Wharf Replacement
Derrick Lind
Liftech Consultants Inc.

BS Civil Engineering
San Jose State University
1996
CA PE #C60935
SE S4719
Structural Engineer Immediately available
upon NTP
Marin County McNears Beach Fishing Pier Repair
Paradise Beach Pier Repair and Renovations
IMTT, Marine Oil Terminal, Wharf Replacement
Jeff Fippin, PE, GE, QSD
ENGEO
MS Civil Engineering,
Specializing in Geotechnical
Engineering University of
Texas at Austin 1997
BS Civil and Environmental
Engineering University of
California at Davis 1995
Geotechnical
Engineer, CA-GE
2631
Civil Engineer, CACE 58935

CASQA QSD
Certified, CA 83551
Lead Geotechnical Engineer Immediately available
upon NTP
Wharf J9 Replacement Project —San Francisco, CA
The Pier 24½ to 28½ Seawall Earthquake Safety
South Basin Downtown Ferry Terminal ExpansionPort
of Oakland Berth 20-21 Aggregate Operation
Port of Richmond Point Potrero Marine Terminal
Assessment—Richmond, CA
Potrero Power Station—San Francisco, CA
WETA Central Bay Operations and Maintenance Port of
Richmond Terminal 4—Richmond, CA
Greg Spaulding, PG, CEG, CHG
ENGEO
BS, Geology, Minor in
Geography San Diego State
University, 1987
Professional
Geologist, CA 5892
Certified
Engineering
Geologist,
CA 1863
Certified
Hydrogeologist,
CA 351
Lead Coastal Geotechnical
Engineering Geologist
Immediately available
upon NTP
Coast Boulevard Stabilization by Emergency Infilling of Cook’s Crack Sea Cave—La Jolla Area of San Diego, CA
NOTS Pier Phase II—NALF San Clemente Island, CA
Imperial Beach Pier Enhancement—Imperial Beach, CA
EMCON P326 Replacement Pier, US Naval Base San
Diego–San Diego, CA
Port Hueneme Wharfs 3 and 4, US Naval Base Ventura
County—Oxnard, CA
Chollas Creek Quay Wall Replacement, US Naval Base
San Diego–San Diego, CA
Wilson Floating Dock, US Naval Auxiliary Landing Field, San Clemente Island-San Clemente Island, CA
Scott W. Fenical, PE, BC.CE,
BC.PE
Coast & Harbor Engineering
BS Mechanical Engineering
UC Santa Barbara, 1994
MS Ocean Engineering
Texas A&M University, 1996
CA PE #59466
(since 1999)
Also licensed: WA,

TX, FL, NY, OR
Coastal Engineer
Offshore wave/storm analysis
and shoreline protection
and pier stabilization design
support
Immediately available
upon NTP
Diablo Canyon Power Plant Shoreline Protection
Repair, Avila, CA, PG&E
Hyde St. Pier and Utilities Repair and Rehabilitation,
San Francisco, CA, National Park Service
Mission Bay Shoreline Protection, San Francisco, CA,
Port of San Francisco
Pillar Point Harbor Shoreline Protection, Half Moon Bay, CA, San Mateo County Harbor District
*Resumes for the above individuals can be found in the Appendix 19 19
SECTION 05 KEY PERSONNEL AND PROJECT ROLES (CONTINUED)

SCHEDULE ONE- CONTRACTORS PROPOSAL

5.b
Packet Pg. 199 Attachment: Attachment 2 - Resolution- Ratify Approve Pier Stabilization Agmt Power Eng FINAL [Revision 1] (6277 : Ratify - Approve City Pacifica Pier, Beach Boulevard, and Utility Stablization Project Provide identification of significant project risks and proposed mitigation measures, including: coastal conditions; weather impacts; utility conflicts; public access constraints; environmental permitting; construction access; material availability; and safety concerns.

COASTAL CONDITIONS:

Risk: Pacifica is on the Western exposed face of the
Pacific Ocean and subject to harsh coastal conditions.

The predicted impacts of a strong El Nino winter elevate concerns for larger than normal surf, wave heights, and frequency of winter storms. The site is subject to violent winter storms that can result in waves overtopping the
pier. Typical tidal variation is 6’ with king tides regularly in November and December. Sand is regularly scoured
and deposited throughout the year leaving variable
seafloor elevations. Crashing waves and rip currents
at the seawall are a hazard to crew, soil retention, and stabilization efforts.

Mitigation Measure: Coastal conditions cannot be
controlled, so monitoring and mitigation are key to
maintaining a safe site. Wind, wave, swell direction, and tide forecasts will be closely monitored in the planning phase of all weekly and daily construction activities. If significant coastal conditions are anticipated work scope will be modified to avoid any unnecessary exposure to
crew, public, or site hazards. The site will be provided with emergency communication and rescue devices for
personnel. SWPPP provisions will be inspected daily to
ensure coastal conditions do not introduce un-needed
turbidity, surface runoff, or other pollution.

WEATHER IMPACTS:

Risk: Pacifica’s summer weather regularly incurs heavy
winds and fog resulting in regular moist conditions.

Moving into fall and winter the expected storm frequency increases and coastal communities regularly face issues with flooding from heavy downpours in combination with
king tide events.

Mitigation Measure: Similar to coastal condition
provisions, close monitoring of weather conditions weekly and daily are the best form of mitigation. Heavy winds
may impact crane operations and require adjustment of
working hours to limit downtime. Good SWPPP practices
and surface preparation will help maintain a functional dry site.

UTILITY CONFLICTS:

Risk: Encountering unforeseen utilities is a cost, safety, and schedule risk that could affect overall design
and permitting efforts. Stakeholder identification and
coordination is challenging with aging infrastructure.

Mitigation: Utility coordination risks are handled by
thorough investigation of site conditions. (See technical approach for more information) We are incorporating a
previous City engineer, Scott Holmes, PE, on a consultant basis to share his extensive knowledge of Beach
Boulevard development, previous inshore structure
retrofit, and sewer improvements that we anticipate
can provide, mitigate and clarify utilities in the site investigation phase of the project.

PUBLIC ACCESS CONSTRAINTS:

Risk: The site is very compact for the equipment and
materials that must be mobilized. Maintaining any public or pedestrian right of way on Beach Boulevard will be a challenge during crane and pile driving activities. Traffic, parking, and detours will likely cause a negative public response. Trucking for deliveries and onsite transfer of materials from the contractor staging area to the pier
head will further constrain public access.

Mitigation: Early information sharing to gain public
alignment and project support is key to project execution.

Similarly, continued early communication of changing site 20 20
SECTION 02 NARRATIVE OF APPROACH SECTION 06 TECHNICAL APPROACH & PRICING 06 SECTION PROJECT RISKS AND

PROPOSED MITIGATION

MEASURES

SCHEDULE ONE- CONTRACTORS PROPOSAL

5.b
Packet Pg. 200 Attachment: Attachment 2 - Resolution- Ratify Approve Pier Stabilization Agmt Power Eng FINAL [Revision 1] (6277 : Ratify - Approve City Pacifica Pier, Beach Boulevard, and Utility Stablization Project conditions and access limitations will keep them engaged and feel inclusive from project planning to completion.

Public access should constantly be re-evaluated in
each job phase, constraining access where needed and
improving access where possible while maintaining a
safe working environment. Best practices of just in time deliveries will be employed and efficient use and transfer of material from the contractor staging area will further alleviate public access constraints. See Public Safety
Measures section of the technical proposal for additional information.

ENVIRONMENTAL PERMITTING:

Risk: Environmental permitting may result in additional scope, cost, and schedule impacts. The most concerning
permit impact on this project is a time delay - particularly considering the urgent need to improve site stabilization.

Mitigation: Permit consultation with City staff and permit agencies will be one of the first activities following
project award. This project may allow permit expediting through exemption, but we’ll need to know what will
be required to proceed as soon as possible to avoid
delays. Environmental permits can often be obtained
with reasonable progress level drawings, so early
communication with agencies will be key to the overall
project’s success.

CONSTRUCTION ACCESS:

Risk: This site is very compact and requires large
equipment and materials operating near residential and
commercial buildings. Logistically navigating deliveries and operating equipment near residential buildings
are project risks. Proximity to the community is a risk for vibration, dust, health, and other perceived public damage. For the City and contractor, mobilizing the
equipment and material is a risk for damaged to public
roads, sidewalks, and other supporting surfaces in
addition to the currently failing inshore structure and first pier span.

Mitigation: Public outreach, good signage, well
maintained equipment, and well executed traffic plans
will be essential to establishing construction access.

Preconstruction surveys, sound monitoring, and vibration monitoring should protect both the public and contractor.

A well-thought-out approach to material and equipment
access will be established to limit further risk during the stabilization effort.

MATERIAL AVAILABILITY:

Risk: Material availability may produce cost and schedule impacts. Material availability is typically a function of design, submittal, submittal review, and procurement
which all carry individual impacts on the final product installation.

Mitigation: Team coordination on the design and review
side of critical components will occur through conference and discussion, followed by formal submittal with the
intent to mitigate any initial objections and efficiently steer the design. The critical component for our Phase 1 approach is the King Pile and COMBI wall system. Early
submittal, approval, and procurement are critical to
schedule. Currently our supplier is quoting delivery in October.

As a side note: In effort to improve stability of the
remaining pier/abutment/in shore structure system,
we recommend consideration of completing Phase 2 in
advance of Phase 1.

SAFETY CONCERNS:

Risk: There are many safety risks on this project
ranging from the most common slips and trips in wet
conditions to the most extreme of working around pile
driving equipment on a failing structure in heavy coastal conditions.

Mitigation: Risk is always present in construction, but we believe the best practice is to engineer risk out of a project to the greatest extent possible. Our approach
starts with a well-thought-out design and a detailed crew Work Plan. We then develop a project-specific Health
and Safety Plan that both reflects the Work Plan and
remains dynamic to changing job-site conditions. The
21 21
SECTION 06 PROJECT RISKS AND PROPOSED MITIGATION MEASURES

SCHEDULE ONE- CONTRACTORS PROPOSAL

5.b
Packet Pg. 201 Attachment: Attachment 2 - Resolution- Ratify Approve Pier Stabilization Agmt Power Eng FINAL [Revision 1] (6277 : Ratify - Approve City Pacifica Pier, Beach Boulevard, and Utility Stablization Project HASP document requires continued maintenance and
action to remain relevant. Daily crew safety meetings
and JHA’s are completed to evaluate specific risk and
mitigation measures of the day. Daily risks will be heavily dependent on external changes in weather, costal
conditions, and the status of the failing inshore structure and pier, in addition to planned work activities we can control. Our company utilizes third party site observation reports by our in-house safety officers and managers
to provide independent feedback on recommended
corrective actions.

This project will also incorporate field inspections by both Liftech Consultants, Inc and Engeo, Inc for continued
evaluation of changing conditions. Our design partner’s observations will be informed by the results of the initial site investigation, site data recorders (inclinometers, drone photogrammetry, etc.) and subsequent site visits.

Safety for crew and the public is the responsibility of all parties on our team and corrective action will be
implemented immediately on discovery.

Pacifica Pier Repair, 2002
22 22
SECTION 06 PROJECT RISKS AND PROPOSED MITIGATION MEASURES

SCHEDULE ONE- CONTRACTORS PROPOSAL

5.b
Packet Pg. 202 Attachment: Attachment 2 - Resolution- Ratify Approve Pier Stabilization Agmt Power Eng FINAL [Revision 1] (6277 : Ratify - Approve City Pacifica Pier, Beach Boulevard, and Utility Stablization Project 23 SECTION 07 COST PROPOSAL
Pacifica Pier: Phase 1 & 2 Budget
Pacifica, California
Pacifica Pier, Beach Boulevard and Utility Investigation and Stabilization Budget Date: July 29, 2026
Description Quantity Units $/Unit Total Comments Working Days Phase 1 Budget
1 Mobilize/Demobilize 1 LS $ 675,515 $ 675,515 Mobilize equipment, material, and labor to the project site. Establish suvrey control, develop work and safety plans, establish project layout. Upon completion, clean up and punch list jobsite and demobilize all equipment, labor, and debris. 17 2 Utility Investigations 1 LS $ 122,911 $ 122,911 Investigate and USA work area to identify Beach Blvd. and Pier Utilities. Pothole utility locations and cut & cap utilities running toward the pier. 15 3 Geotechnical Investigations 1 LS $ 126,011 $ 126,011 Complete soil borings and pot-hole investigation of the project site, including excavating the near MSE wall areas. Identify possible sink holes and other weakness in the pier area. Install two inclinometers somewhere on or near the Inshore Structure (sheetpile abutment) to monitor movement. 6 4 Design and Preconstruction 1 LS $ 610,910 $ 610,910
Design budget for Phase 1. Scope includes site investigation, concept level design, 100% design, permit support and construction support. This phase also includes two rounds of aerial drone Photogrammetry surveying to establish and monitor the condition of the offshore pile bent and associated pier sections.
20 5 Temporary Traffic Control 1 LS $ 115,940 $ 115,940 Develop traffic signage indicated closed streets and side walks. Install appropriate traffic signage. Provide traffic flaggers for all major equipment deliveries to the project site. 6
6 Install Public Safety Measures - 100' in Each Direction (K Rail & Fencing) 1 LS $ 52,894 $ 52,894 Purchase and install K-Rail barriers and 8' high construction fencing to create a 100' barrier around the project jobsite. 2 7 Install O-Pile Wall to Protect Beach Blvd (Option 1). 80 LF $ 23,207 $ 1,856,560 Furnish and install either an O-Pile or Combi-Wall system across the area where the Pacifica Pier joins Beach Blvd. 14 8 Ground Improvement Measures near Existing Seawall 1 LS $ 216,506 $ 216,506 Remove existing AC and Concrete in the work area around the pier. Identify and backfill voids, including fill with CDF and jet grouting of soils. Grade and backfill grade with crushed rock. Install SWPPP controls around jobsite. 17 9 Scour Protection and Shoreline Stabilization - Allowance for Additional Rock & MSE Wall Interface Upgrades 1 AL $ 294,101 $ 294,101 Excavate, construct, and backfill new connections between O-Pile Wall and existing MSE walls. Furnish and install additional rock as required (up to 300 tons) to improve the existing revetment in the area of the pier. 10 10 Construction of Temporary Work Platform 2 EA $ 111,358 $ 222,716 Construct two temporar crane work platforms. Platform 1 will support the installation of the O-Pile/Combi-Wall and Platform 2 (closer to the water) will support installation of the Phase 2 shoring of the pier bent. 7 Total Phase 1 Budget: $ 4,294,064 114
Phase 2 Budget
11 Phase 2 Design and Preconstruction 1 LS $ 396,541 $ 396,541 Design budget for Phase 2. Scope includes site investigation, concept level design, 100% design, permit support and construction support. This phase also includes four rounds of aerial drone Photogrammetry surveying to establish and monitor the condition of the offshore pile bent and associated pier sections.
20 12 Furnish & Install Phase 2 Pier Bent Shoring System 1 LS $ 2,029,951 $ 2,029,951 Furnish and install the Phase 2 Pile Supported Bent 1 shoring system, including all details shown (cross beams, hydraulic jacks, 1.75" high strength rods, Bent 1 pile jackets, Bent 1 HSS steel bracing, etc. Pier section will be jacked to 75% of DL and shimmed off. 57 Total Phase 2 Budget: $ 2,426,492 77

SCHEDULE ONE- CONTRACTORS PROPOSAL

5.b
Packet Pg. 203 Attachment: Attachment 2 - Resolution- Ratify Approve Pier Stabilization Agmt Power Eng FINAL [Revision 1] (6277 : Ratify - Approve City Pacifica Pier, Beach Boulevard, and Utility Stablization Project 24 SECTION 07 COST PROPOSAL
Description Quantity Units $/Unit Total Comments Working Days Alternate Budget Option
13 Phase 1A Shoring (to replace Bid Item 7 above) 1 LS $ 3,030,420 $ 3,030,420 Furnish and install either an O-Pile or Combi-Wall system around the exterior of the Inshore Structure and then through the mid-span - extending and retaining a portion of the existing Inshore Structure (probably in-board of the current structure's failure line). 29 Total Alternate Budget: $ 3,332,680 29
Project Assumptions Design Assumptions
1 Payment & Performance Bonds are required (and included within our proposal) 1 Design concepts for Phase 1, Phase 2, and alternate Phase 1A are included with our proposal. 2 A working day is defined as an 8-hour weekday between the hours of 6 AM - 5 PM. 3 The working days do not include fabrication times for materials. Proposal Exclusions 4 Only one mobilization is assumed, with continuous work until project completion. 1 Builders Risk Insurance (can be provided on a per-project basis) 5 No contingency is included in this budget. 2 Permits and Permit Fees - we will work with City Staff on obtaining necessary permits 3 Engineering or Design not listed above
Schedule Milestones 4 Utility Relocation unless listed above 1 Phase 1, including both design & construction, is anticipated to take 71 working days. 5 Site Survey, Lines, Grade 2 Phase 2, including both design & construction, is anticipated to take 92 working days. 6 Hazardous Materials Handling/Abatement/Removal 7 Special Inspection or Testing Fees
Subcontractors 8 Vibration or Damage Monitoring
1 Liftech Consultants, Inc. - Structural Engineering and overall EOR. 9 Any Repairs to the Existing Structures, Interior or Exterior, either prior to, during, or after Construction 2 Engeo, Inc. - Geotechnical Engineering 10 Temporary Power & Lighting Install and Supply 3 Coast & Harbor Engineering - Coastal Engineering 11 Industrial Hygienist or Inspection Services 12 Silt Curtain, Bubble Curtain, or other regulatory requirements not normally encountered.

SCHEDULE ONE- CONTRACTORS PROPOSAL

5.b
Packet Pg. 204 Attachment: Attachment 2 - Resolution- Ratify Approve Pier Stabilization Agmt Power Eng FINAL [Revision 1] (6277 : Ratify - Approve City

SECTION
08 SCHEDULE OF RATES
Professional Positions
Principal $318.00
Project Manager $245.00
Superintendent $235.00
Project Engineer $144.00
Safety Manager $144.00
Project Coordinator $130.00
Craft Positions Straight Time Overtime (Over 8 hrs.) Double Time (Over 10 hrs.) Dive Supervisor $252.00 $320.00 $388.00
Diver $249.00 $317.00 $384.00
Standby Diver $182.00 $226.00 $270.00
Tender $180.00 $223.00 $267.00
Laborer $106.00 $129.00 $153.00
Operator G3 $152.00 $190.00 $228.00
Operator G1 $156.00 $196.00 $236.00
Carpenter $160.00 $200.00 $240.00
Pile Driver $163.00 $203.00 $242.00
Pile Driver Foreman $185.00 $230.00 $274.00
Operator Foreman $185.00 $233.00 $281.00
Owned Equipment: Per equipment rate schedule attached
Payment: Payments are due 30 days from date of invoice. Payments not received within 45 days shall accrue an accounting charge on the amounts due at the rate of 1-1/2% per month Power Engineering Construction is a Union Contractor
Time & Materials Rate Sheet
Marine – US L&H
July 1, 2026 – June 30, 2027
Subcontractors, Materials, Incidentals, Rented Equipment: Invoice Cost + 10% OH & 5% Profit Power Engineering Construction is a Union Contractor

SCHEDULE ONE- CONTRACTORS PROPOSAL

5.b
Packet Pg. 205 Attachment: Attachment 2 - Resolution- Ratify Approve Pier Stabilization Agmt Power Eng FINAL [Revision 1] (6277 : Ratify - Approve City Pacifica Pier, Beach Boulevard, and Utility Stablization Project Power Engineering Construction Co.

Equipment Rate Sheet - Heavy Equipment
July 1, 2025 - June 30, 2026
PEC Equipment Qty Description Unit Rate
Marine 1 Equipment available upon request
Cranes1 Manitowoc 4000W Ringer - 175 Ton Lattice Boom Crane $350 2 Kobelco CK1100G-II - 110 Ton Crawler Crane $194 1 Grove RT745 - 45 Ton All Terrain Crane $104 1 Maeda MC405 CRME Mini Crawler (54" width x 67' 11" reach x 8,480 lb. capacity) $104 1 P&H - 28 Ton All Terrain Crane $76 1 Lorain - 25 Ton Crawler Crane $69 2 Maeda MC285 CRM Mini Crawler (30" width x 31' 10" reach x 6,210 lb. capacity) $63 1 Grove 12 Ton Carrydeck Crane $47 1 Grove 9 Ton Carrydeck Crane $42 1 National Model 571E2 Boom 20 Ton F750 Boom Truck $49 1 Manitex Model 1770C 17 Ton F750 Boom Truck $49 Excavator/Backhoe1 Komatsu PC400LC - 100K Excavator with Thumb $199 1 Kobelco SK230 SRLC 3 - 56K Excavator $130 1 Kobelco SK86CS - Excavator 20k Excavator $84 1 Case CX80 - 18K Excavator with Thumb $71 1 Kobelco SK35SR-6E - 8.5K Excavator $34 2 Case Zero Tailswing CX36B 7.5K Excavator with Thumb $34 Loaders1 Komatsu WA380-8 - 4 Yard Wheel Loader $75 1 Cat 938 - 3 Yard Wheel Loader $75 1 Mustang 1750RT Track Skid Steer Loader $56 2 Case 440CT Compact Track Skid Steer Loader $56 1 Cat 257B LGP Track Skid Steer Loader w/ 4:1 Bucket $56 1 Case SR270 Wheel Skid Steer Loader $47 2 Case 440 Wheel Skid Steer Loader $47 Electrical2 Generator 60 KW $34 2 Generator 40 KW $31 2 Generator 25 KW $28 5 Welder/Generator 5KW $16 1 Welder 500 amp $24 1 Welder 400 amp, trailer mounted $24 3 Welder 300 amp $20 2 Welder 200 amp $16 2 Towable Light Tower $9 4 Lincoln LN-25 Innershield Wire Feed Gun Assembly $5 PEC Equipment Qty Description Unit Rate
Trucks & Trailers1 Dump truck 3 axle $47 1 Dump truck 2 axle $33 1 Mack 2000 gallon Water Truck $35 2 Flatbed 13 Ton $33 3 Flatbed 6 Ton $20 1 Pick-up F-550 Flatbed $16 12 Pick-up F-250 w/tools $15 5 Pick-up F-150 $14 1 Trailer 40k $13 2 Trailer 12k $12 4 Water trailer 500gal $18 3 500 Gallon Dual Wall Fuel Cell w/ Pump $11 2 250 Gallon Dual Wall Fuel Cell w/ Pump $10 Compressor &Tools 15 Compressor 160-210 cfm $27 3 Sandblaster 300 LB. $10 11 Jackhammer. $5
22 Rotohammer - Air $5
Attachments1 110' of 26" Heavy Pile Driving Leads w/ Attachements $16 1 60' of Light Pile Driving Leads w/ Attachments $9 1 APE Hydraulic Spotter $8 1 Hydraulic Breaker $53 1 Hydraulic Rock Grapple $28 1 Auger $13 Compaction 4 Wacker 220lb $16 3 Wacker 100lb $13
SECTION 08 SCHEDULE OF RATES (CONTINUED)

EQUIPMENT RATE SHEET
26 26

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Packet Pg. 206 Attachment: Attachment 2 - Resolution- Ratify Approve Pier Stabilization Agmt Power Eng FINAL [Revision 1] (6277 : Ratify - Approve City Pacifica Pier, Beach Boulevard, and Utility Stablization Project Specialized 2 Caterpillar TH 560B 11,000lb Telescopic Handler $117 1 Kalmar DCG160 40,000LB Forklift $96
1 Kalmar DCG160 36,000LB Forklift $75
1 HPSI 65E Excavator Style Vibratory Hammer $67
1 Gigant Hydraulic Pile Hammer w/ Sheet Adapter $60
1 Hydraulic Power Pack w/ Tools $16
1 Hytorc Power Pack and Torque Tool $26
1 Vermeer Wood Chipper, Tow Behind, 6", 23 HP $39
1 GD Air Trac w/ 290# Drifter Drill $17
2 Walk Behind Saw $13
2 Reed Concrete Pump $43
2 Ferroscan Rebar Locator $24
1 Baker Corp 6x6 Jet Pump $31
2 Chem-Grout Pump $29
1 Chemical Injection Metering Pump (Lilly Injection Pump) $27 1 RDA CR60 Ton Pipe Roller/Idler Set $124
1 Rice Hydrostatic Test Pump $18
Underwater Dive Gear 7 Dive Gear Setup - Shallow Water Spread (air compressor, diver umbilical, radio, manifold) $875 per day 1 Nuvair R30-R15 LP-LP Nitrox System $765 per day
1 54" Double Lock Decompression Chamber with 5120 Compressor Package $375 per day 2 Outland UWS-3510/D Underwater HD Video Camera w/ Remote Feed $250 per day 1 Cyngus Dive Underwater Wrist Mountable Thickness Gauge (UT) $250 per day 1 NLB High Pressure Water Blaster (15,000 PSI) $450 per day 1 Keene 1,500 GPM Jet Pump w/ 5" Dredge Attachment $280 per day 4 Foster Hydraulic Unit (3,000 psi/15 GPM) with Hydraulic Tooling (power pack, saws, impact wrench, etc.) $200 per day 4 Landa Commerical Diving Hot Water Heater $200 per day 4 2000lb Lift Bag with Rigging $150 per day
1 Quincy 5120 Dive Compressor $125 per day
Survey Equipment 3 Leica 705R Total Station $15
12 Laser Level 945Uw/ Tripod and Accessories $10
2 Ferroscan Rebar Locator $8
12 Builder's Level w/ Tripod & Target $3
Miscellaneous 8 Container, 20 Foot Storage $2
1 Office Trailer (12'x44') $6
1 Office Trailer (10'x32') $5
1 Office Trailer (10'x22') $3
1 Office Conex (8'x40') $7
1 CAT R80 Forklift $23
1 Cat 10 Ton Forklift $40
2 Dresser 4 Ton Forklift $18
8 Concrete Vibrator $8
SECTION 08 SCHEDULE OF RATES (CONTINUED)

EQUIPMENT RATE SHEET
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Packet Pg. 207 Attachment: Attachment 2 - Resolution- Ratify Approve Pier Stabilization Agmt Power Eng FINAL [Revision 1] (6277 : Ratify - Approve City Pacifica Pier, Beach Boulevard, and Utility Stablization Project Identify any requested exceptions, modifications, or proposed revisions to the Draft Emergency Public Works Agreement (Attachment G), or other solicitation requirements.

DRAFT EMERGENCY PW AGREEMENT – Comments
Section 3.7 – please insert “applicable to the current emergency condition of the pier and adjacent public infrastructure” after “applicable industry standards”
Section 3.8 – given the existing pier’s age (that is not subject to repairs), if any part of Power Engineering Construction’s work fails, and that failure triggers damage to the existing pier, then this section is sufficient for the City to demand repair (more likely replace) that portion of the existing pier that was damaged. We would like to amend this clause to reflect the damaged nature of the pier and abutment, so the risk of failure is not borne by Power Engineering Construction Co.

Section 5.3 – with design will come significant exposure to the total failure of the pier (in addition to the warranty provision). We would like to discuss more even sharing of risk considering the age and condition of the pier.

Section 5.6 – the City, not Power Engineering Construction Co. should be responsible for obtaining the necessary permits
Section 5.15 (E) - the obligation to leave the site clean (including “marks” which can be interpreted to mean graffiti should be limited to that portion of the pier that is rebuilt by Power Engineering Construction Co. and definitely not the surrounding areas
Section 10.2 - The City shall be responsible for obtaining the permits from each of the agencies with authority over the coastline starting with the Coastal Commission
28 28
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Packet Pg. 208 Attachment: Attachment 2 - Resolution- Ratify Approve Pier Stabilization Agmt Power Eng FINAL [Revision 1] (6277 : Ratify - Approve City Pacifica Pier, Beach Boulevard, and Utility Stablization Project 29 29
SECTION 02 NARRATIVE OF APPROACH SECTION 06 TECHNICAL APPROACH & PRICING 10 SECTION PROPOSER

CERTIFICATIONS

ATTACHMENT H

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Packet Pg. 215 Attachment: Attachment 2 - Resolution- Ratify Approve Pier Stabilization Agmt Power Eng FINAL [Revision 1] (6277 : Ratify - Approve City Pacifica Pier, Beach Boulevard, and Utility Stablization Project No additional information is provided at this time. Power Engineering Construction Co. will promptly provide any additional information, clarifications, interviews, or presentations requested by the City during its evaluation process. 36 36
SECTION 02 NARRATIVE OF APPROACH SECTION 06 TECHNICAL APPROACH & PRICING 11 SECTION

ADDITIONAL INFORMATION

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Packet Pg. 216 Attachment: Attachment 2 - Resolution- Ratify Approve Pier Stabilization Agmt Power Eng FINAL [Revision 1] (6277 : Ratify - Approve City

APPENDIX
• CORE TEAM RESUMES

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Packet Pg. 217 Attachment: Attachment 2 - Resolution- Ratify Approve Pier Stabilization Agmt Power Eng FINAL [Revision 1] (6277 : Ratify - Approve City Wayne Stonecipher
Project Executive I 18 Years Experience I 18 Years with Power Santa Cruz Wharf Reinforcement Project, Santa Cruz, CA ($1.1M) Provided executive leadership for structural reinforcement and emergency repairs to the Santa Cruz Municipal Wharf.

Supported constructability reviews, marine operations planning, and coordination of heavy marine equipment, pile driving, and over-water construction activities. Guided field teams through complex work performed under active public use and challenging coastal conditions.

Capitola Wharf Resiliency and Public Access Improvements, Capitola, CA ($700K) Provided executive oversight from preconstruction through completion of this emergency waterfront project following severe storm damage to Capitola Wharf. Supported project planning, construction sequencing, equipment selection, and field operations while coordinating marine construction activities in a constrained coastal environment. Worked closely with the project team to deliver emergency repairs while maintaining public safety, environmental compliance, and schedule.

Chevron Long Wharf MOTEM Upgrades & Maintenance, Richmond, CA ($60M) The work completed during a 5-year Master Service Agreement for the Chevron Richmond Long Wharf has seismically upgraded the wharf, bringing it into full compliance with Marine Oil Terminal Engineering and Maintenance Standards (MOTEMS) standards, and increased the wharf’s vessel size capacity. The upgrade work and seismic retrofit work involved concrete beam and soffit repair, underwater pile repair, replacement of over 100 piles, cast-in-place seismic concrete caps, replacement and repair of the fendering systems, electrical and mechanical upgrades, mooring hooks and bollard installation, and cluster dolphin installation.

Crissy Field Storm Drain Outfall Project, San Francisco, CA ($2.6M) This project, located at Crissy Beach in San Francisco, involved the installation of a 54” diameter outfall pipe running off-shore in an extremely sensitive marine environment with a highly constrained schedule. The existing storm drain outfall needed to be replaced, enlarged, and extended in order to alleviate on-going flooding. In addition to controlling costs on the project Wayne was in charge of coordinating layout and operation of floating equipment, which included Power’s entire fleet of derrick and material barges and an extensive underwater dive work. The project was completed nearly 2 ½ months ahead of schedule.

Treasure Island Ferry Terminal and Breakwater, San Francisco, CA ($33M) Design-Build Breakwater and Ferry Terminal; a critical component of expansive residential development on Treasure Island. The terminal is married up to a land-based transportation hub at the entrance to Treasure Island. The ferry terminal is a fixed concrete pier, a gangway, and a steel float; the terminal will support both regional ferries and water taxis. A second component of the project was a large concrete breakwater designed to protect the ferry terminal from substantial swell and wind conditions inherent on the San Francisco side of Treasure Island.

As Vice President of Field Operations, Wayne manages some of Power's most complex projects and fleet of equipment. He gives hands-on field support from design development through construction and also provides value-engineering consultation with project owners. A majority of Wayne’s projects have been time and budget sensitive and range from full spectrum marine construction to complex heavy civil underground utility works; both large and small.

He has successfully managed a variety of complex marine construction projects involving the construction or upgrade of piers, wharves and marinas throughout the SF Bay Area as well as diving and salvage work; each under strict environmental and safety guidelines. Below are some highlighted projects:

Education:

BS Civil Engineering
Cal Polytechnic
University
2008
Project Experience:

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Packet Pg. 218 Attachment: Attachment 2 - Resolution- Ratify Approve Pier Stabilization Agmt Power Eng FINAL [Revision 1] (6277 : Ratify - Approve City Bennett Clegg
Superintendent I 29 Years Experience I 20 Years with Power Port of San Francisco Dry Dock No. 2 Emergency Stabilization, San Francisco, CA ($8.6M) Emergency stabilization of Dry Dock No. 2 following severe storm damage that resulted in flooding and structural instability. Supports project planning, constructability reviews, rapid mobilization, construction sequencing, and marine operations to stabilize the structure and protect adjacent waterfront infrastructure. Coordinates field operations, temporary stabilization measures, and emergency response activities while assisting the project team in developing practical means and methods to safely execute work in a complex marine environment under accelerated conditions.

USACE Debris Wharf Replacement, Sausalito, CA ($2M)
This project involved the demolition and reconstruction of the USACE concrete debris wharf, which was decommissioned due to structural damage. The work included removing the existing dock and constructing a new concrete structure with driven piles, cast-in-place concrete elements, and a timber fender system. Effective coordination with multiple contractors ensured timely completion within environmental constraints and project specifications.

Bennett is a highly experienced construction superintendent with a proven track record in managing marine construction projects at active terminals. He began his career as a production welder, working under the strict quality control requirements of the new Oakland-San Francisco Bay Bridge project. Over the years, he has advanced through the ranks to supervise marine construction projects focused on seismic upgrades, repairs, and expansion of marine structures. His project expertise includes concrete work, pile driving, and steel installation, along with the integration of mechanical and electrical components required for comprehensive project delivery.

Below are some highlighted projects:

Education/Training:

APPRENTICESHIP, 4-YEAR
PILE DRIVERS LOCAL 34
Project Experience:

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Packet Pg. 219 Attachment: Attachment 2 - Resolution- Ratify Approve Pier Stabilization Agmt Power Eng FINAL [Revision 1] (6277 : Ratify - Approve City Ethan Healy
Project Engineer I 3 Years Experience I 3 Years with Power Project Experience:

Port of San Francisco Dry Dock No. 2 Emergency Stabilization, San Francisco, CA ($8.6M) Emergency stabilization of Dry Dock No. 2 following severe storm damage that resulted in flooding and structural instability. Supports project planning, constructability reviews, rapid mobilization, construction sequencing, and marine operations to stabilize the structure and protect adjacent waterfront infrastructure. Coordinates field operations, temporary stabilization measures, and emergency response activities while assisting the project team in developing practical means and methods to safely execute work in a complex marine environment under accelerated conditions.

Jack London Square Boardwalk Improvements, Oakland, CA ($4.6M) This project was the repair of boardwalk structures 7 and 8 in Jack London Square involved specific tasks for each structure. Structure 7, a timber boardwalk supported by concrete piles and pile caps, underwent a complete demolition of existing timber framing followed by the installation of new timber framing. Additionally, concrete crack repairs were conducted for the piles and pile caps. On the other hand, Structure 8, also a timber boardwalk, relied on steel beams cantilevered from the concrete deck beneath an operational restaurant. New beams were installed to replace failing ones and support the structure, while concrete spall repair was also undertaken on the concrete deck to ensure structural integrity.

MOTCO Bridge T4 and T7 Repairs ($3.8M)
This project consisted of repairs to two timber vehicle bridges at an active DOW installation. Power Engineering was employed to replace timber bridge pilings in moderate-to-severe damage conditions and structural timber bracing to restore the bridge to operational load capacity. The bridges spanned over tidal sloughs in environmentally sensitive and protected wetlands. Installation of shoring elements and meticulous planning for pile removal and replacement allowed for an operable lane to remain open throughout construction.

Corteva Agriscience Wharf Repairs ($4.6M)
This project involved the restoration of a concrete wharf used for ship berthing for the chemical plant to receive salt deliveries. Years of offloading salt in an already brackish environment led to severe deterioration of the reinforced concrete wharf. Repairs consisted of installation of scaffold platforms under and around the entire structure for safe working access and debris containment, demolition of unsound concrete and corroded steel reinforcement, installation of new steel reinforcement, and final concrete placement for the structural beams and deck.

Total concrete placed was over 100 CY using a combination of boom and line pumps to reach the wharf sections from shore.

As Project Engineer, Ethan provides engineering insight into repair methods and assistance with project elements such as load calculations and design of temporary working platforms. He works closesly with subcontractors to understand construction methods and addresses difficulties before they arise. His work ethic is extremely steadfast which allow his teams to depend on him. They rely on his technical expertise and organizational skills to make sure all is done to fit the project’s budget and schedule.

Education:

BS Civil Engineering
Cal Polytechnic University, 2023

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Packet Pg. 220 Attachment: Attachment 2 - Resolution- Ratify Approve Pier Stabilization Agmt Power Eng FINAL [Revision 1] (6277 : Ratify - Approve City Jason Kochel
Safety Manager I 12 Years Experience I 8 Years with Power Jason is responsible for team awareness and execution of safety programs throughout the projects he’s assigned to. He initiates new employees and subcontractors on the safety and environmental concerns of the project. He inspects jobsites and submits reports and recommendations regarding the conditions of the site. Coordinating appropriate training and certification for all employees is also his responsibility. Tim works with various government agencies to fulfill reporting requirements for health, safety and environmental concerns. His involvement increases quality of work and provides a safe environment that provides security for all involved from owner to craftsmen.

Education:

BS Organizational Communication
Cal State University, Long Beach
2011
Current Relevant Project Experience:

WETA Downtown San Francisco Ferry Terminal ($79M) | San Francisco, CA Jason oversaw safety during construction of the WETA Downtown San Francisco Ferry Terminal expansion, which included 35,000 sq. ft. of overwater concrete, a pedestrian bridge, three gangways, and three floats. The work was performed at an active public ferry terminal with ferry operations continuing nearby.

He coordinated with supervisors and subcontractors to address changing pedestrian, vessel, tide, and overwater hazards. His responsibilities included safety orientations, daily hazard planning, field inspections, safety observations, corrective action tracking, and maintaining separation between construction activities, ferry operations, and public access.

Safety Manager — Chevron Long Wharf WMEP ($55M) | Richmond, CA Jason served as Safety Manager for this multi-year seismic retrofit and rehabilitation program at Chevron’s active Richmond Long Wharf. He led implementation of the project safety program, including site-specific safety planning, employee orientations, field inspections, safety observations, hazard identification, incident reporting, subcontractor oversight, and regulatory compliance.

He worked closely with Chevron, project management, supervisors, and subcontractors to maintain safe operations while construction activities were performed around active vessel traffic, fuel transfer operations, commercial diving, heavy lifting, crane and rigging operations, and other high-risk marine work.

Safety Manager — Port of San Francisco Dry Dock 2 Emergency Repairs ($8.5M) | San Francisco, CA Jason served as Safety Manager and Competent Person for marine and shipyard operations during the emergency stabilization of an abandoned dry dock in San Francisco Bay. His oversight included daily inspection of barges, gangways, ladders, access points, crane and rigging operations, fall protection systems, personal flotation devices, rescue equipment, and overwater work areas.

He coordinated with project management and field supervision to identify changing hazards, maintain safe access between shore, barges, vessels, and work platforms, and stop work when unsafe conditions required correction. His role helped maintain safe work conditions during marine construction activities with changing access, tide, and overwater exposure.

Safety Manager — Chevron Point Orient Wharf Removal ($7.9M) | San Pablo Bay, CA Jason oversaw safety for marine demolition and debris removal work at an active refinery waterfront facility. His responsibilities included developing and enforcing site-specific safety plans, conducting hazard assessments, verifying required mitigations, and supporting safe execution of pier demolition, diving support, barge operations, crane picks, rigging, and work over water.

He performed routine jobsite inspections, documented corrective actions, verified employee training and certifications, supported incident and near-miss investigations, and maintained safety records required for owner and regulatory compliance.

Safety Manager — Substructure Repairs to Piers 29, 31.5, and 33 ($10M) | San Francisco, CA Jason provided safety oversight for under-pier structural repair work in tidal, overwater, and restricted-access environments. He helped develop site-specific procedures for confined space operations, hazard communication, access and egress, fall protection, PFD use, and work beneath existing pier structures.

He performed routine inspections, verified daily hazard analyses, tracked corrective actions, and coordinated with field teams to maintain safe work conditions during changing tide, access, lighting, and marine conditions.

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Packet Pg. 221 Attachment: Attachment 2 - Resolution- Ratify Approve Pier Stabilization Agmt Power Eng FINAL [Revision 1] (6277 : Ratify - Approve City Erik G. Soderberg, CE, D.PE, SE
President, Senior Structural Engineer
Liftech Consultants Inc.
\\pe-az-app01.pec.local\estimating\Estimates - Current\p26-103 Pacifica Pier Emergency Repairs\05 - Pacifica Pier Technical Proposal\Section 05 Key Personnel\Liftech Resumes\Resume_Erik Soderberg_Liftech.docx
A California Corporation 1901 Harrison St., Suite 1200, Oakland, CA 94612-3574 1-510-832-5606 [email protected] www.Liftech.net Education
MS, Civil Engineering
University of Texas, 1994
BS, Civil Engineering
Virginia Tech, 1992
Employment History
Liftech Consultants Inc., 1994–Present
Professional Affiliations
American Association of Port Authorities
American Institute of Steel Construction
American Society of Civil Engineers
Earthquake Engineering Research Institute
Structural Engineers Association of
Northern California
Professional Registrations
California S4426
California C56137
Also registered in Alabama, Florida,
Georgia, Hawaii, Louisiana, Maryland,
Mississippi, New Jersey, New York,
Pennsylvania, South Carolina, Texas, US
Virgin Islands, Virginia, and Washington
Papers, Presentations, and Articles
“Port Infrastructure Modernization,”
coauthor Steven Martinez, Presented APP
2024 Winter Conference
“PED Crane and Infrastructure Upgrade
Project: Overview and Lessons Learned,”
coauthors Arun Bhimani, Sugiarto Loni,
and Claude Gentil, Presented and
Published ASCE COPRI Ports 2022
“Justify Larger Crane Girder Capacity,”
coauthor Arun Bhimani, Presented PEMA
2020 Technical Webinar titled “Views and
Technical Challenges for the New
Generation of Ship-to-Shore and Yard
Cranes”
“Seawall Movement and Piling Design at
the San Francisco Waterfront,” coauthor
Di Liu, Presented and Published ASCE
COPRI Ports 2019
Professional Experience
As Liftech’s president, Mr. Soderberg oversees the technical and contractual aspects of Liftech's projects in addition to his design work. He is experienced in the design, review, repair, and modification of a variety of structural systems including over 50 wharves and crane girders, over 20 concrete and steel floats, hundreds of container cranes, and over a dozen bulk loader structures. Other structures include crane lift and transfer systems and heavy lift systems.

Wharf Design and Review: Designed wharf upgrade concepts for Berths 22–38 at the Port of Oakland for larger vessels and STS cranes, including strengthening of landside and waterside crane girders, fender and bollard upgrades, bus bar to cable power conversion, and crane stop and stowage socket upgrades. Designed 432-foot Port of Redwood City wharf for Manson Construction. Designed 550- foot wharf for cement unloading facility in West Sacramento for Manson Construction. Designed 3,600-foot container wharf for Port of Oakland Berths 57–59. Designed extension of Port of Oakland Berth 30 and modifications to Berths 32 and 33. Designed Port of Oakland Berths 23–25 upgrades, including dolphin and fender retrofit and replacement. Reviewed dozens of wharf structures for heavy deck loads. Reviewed dozens of crane girder systems to justify larger capacity.

Float Design and Review: Designed the following float projects for Water Emergency Transportation Authority (WETA) in San Francisco, California: SSF Ferry Terminal float and gangway, SF Pier 9 ferry layover berths, Clay Street Oakland replacement float, Downtown SF Ferry Terminal floats and gangways, Alameda Central Bay Operations and Maintenance Facility (pier, float, and gangway review). Also participated in the design of the Alameda Seaplane Lagoon float, the Treasure Island float, and the San Francisco Fire Department 35 floating fire station.

Container Crane Procurement: Managed structural design review services for over a hundred container cranes for locations around the world including Hong Kong, China, and the United States.

Container Crane Modification: Reviewed designs and designed crane modifications including lift height increases, boom extensions, and gage changes.

Designed tie-down hardware and truck articulation for cranes at the Ports of Guam and Virginia.

Curved Rail Geometry and Switch Design: Designed curved rails for over two dozen locations including four with switches. Reviewed the associated crane gantry system component articulation design on around a dozen cranes.

Other Structures: Participated in design of a 4,000-t land-based crane used for the construction of nuclear power plants. Designed hangar structure repairs and shoring and access systems in California.

Heavy Lift and Shoring: Worked on dozens of heavy lift and shoring projects including many custom systems.

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Packet Pg. 222 Attachment: Attachment 2 - Resolution- Ratify Approve Pier Stabilization Agmt Power Eng FINAL [Revision 1] (6277 : Ratify - Approve City Leah M. Olson, PE
Principal, Senior Engineer
Liftech Consultants Inc.
\\pe-az-app01.pec.local\estimating\Estimates - Current\p26-103 Pacifica Pier Emergency Repairs\05 - Pacifica Pier Technical Proposal\Section 05 Key Personnel\Liftech Resumes\Resume_Leah Olson_Liftech.docx
A California Corporation 1901 Harrison St., Suite 1200, Oakland, CA 94612-3574 1-510-832-5606 [email protected] www.Liftech.net Education
MS, Civil Engineering
University of California, Berkeley, 2010
BS, Civil Engineering
University of Minnesota, Twin Cities,
2009
Employment History
Liftech Consultants Inc., 2010–Present
Professional Affiliations
American Council of Engineering
Companies
American Society of Civil Engineers
Structural Engineers Association of
Northern California
Professional Registrations
California C79429
Papers, Presentations, and Articles
“San Francisco Floating Fire Station 35:

Overview and Lessons Learned,” coauthors Erik Soderberg and Di Liu, Published ASCE COPRI Ports 2022
“Seismic Response of Large Pile Moored
Floating Structures,” co-authors Erik
Soderberg and Michael Jordan, Published
ASCE COPRI Ports 2019
“Crane Loads—Triple E Class and
Beyond,” co-authors Erik Soderberg and
Jonathan Hsieh, Published ASCE COPRI
Ports 2016
Professional Experience
Ms. Olson has managed multiple float, wharf, and crane projects, and has participated in the design, analysis, and modification of float and wharf structures, steel barges, container cranes, and other rigging structures. Her work includes project management, structural analysis and design, and on-site review and reporting.

Float and Gangway Design: Worked with Power Engineering Construction Company on the following projects:

Principal for a dock replacement project for the San Francisco Police Department and for structural design of the San Francisco Treasure Island float. Project manager for structural design of the Alameda Seaplane Lagoon float; San Francisco Fire Department 35 floating fire station including piling, a steel pier, a steel access ramp, and a steel float; WETA Downtown San Francisco Ferry Terminal Phase 2 Expansion project including new and refurbished floats and new gangways; and WETA Central Bay Operations and Maintenance Facility in Alameda.

Project manager for structural design of the WETA Clay Street Oakland replacement float. Worked with Manson Construction Company to provide a design that accommodated an accelerated schedule to remove the previous float and install the new float in a single weekend.

Project manager for structural design of the WETA San Francisco Pier 9 layover berths that included two steel floats for ferry vessels, working with Manson.

Participated in the structural design of the WETA SSF Ferry Terminal prestressed, reinforced concrete float, including the finite element analysis of the float structure and warping calculations.

Wharf Design, Modification, and Review: Assisted in the design of wharf modifications to accommodate shore power vaults for nine Port of Oakland berths, including review of existing wharf capacity. Project manager for review of wharf capacity projects in Canada and the United States.

Container Crane Analysis, Design, and Review: Provided analysis, design, and review assistance for container cranes for various ports around the world including Colombia, Spain, and the United States.

Container Crane Procurement: Managed and performed structural review services for container cranes for various ports around the world including the United Arab Emirates and the United States.

Damage Investigation: Developed and analyzed FEA models of main and equalizer beams in container cranes and rubber tire gantry cranes at Algeciras, Tangier, and Suez Canal Container Terminal to determine the cause of fatigue cracking and to suggest improvement modifications. Developed and analyzed an FEA model of a coal stacker in Brazil to check the stability and stresses in the structure with a new boom after the original boom was damaged.

Miscellaneous: Project manager and structural design review and analysis for hangar structure repairs for a confidential client in California.

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Packet Pg. 223 Attachment: Attachment 2 - Resolution- Ratify Approve Pier Stabilization Agmt Power Eng FINAL [Revision 1] (6277 : Ratify - Approve City Derrick J. Lind, CE, SE
Principal, Senior Structural Engineer
Liftech Consultants Inc.
\\pe-az-app01.pec.local\estimating\Estimates - Current\p26-103 Pacifica Pier Emergency Repairs\05 - Pacifica Pier Technical Proposal\Section 05 Key Personnel\Liftech Resumes\Resume_Derrick Lind_Liftech.docx
A California Corporation 1901 Harrison St., Suite 1200, Oakland, CA 94612-3574 1-510-832-5606 [email protected] www.Liftech.net Education
BS, Civil Engineering
San Jose State University, 1996
Chabot College, 1992
Employment History
Liftech Consultants Inc., 2000–Present
Other, 1996–2000
Professional Affiliations
Structural Engineers Association of
Northern California
Professional Registrations
California S4719
California C60935
Alaska CE-222994
Hawaii PE (Structural) 18322-S
Papers, Presentations, and Articles
“Innovative Wharf Details: Elastomeric
Bearing Pile-Deck Connection and Finned
Monopile,” co-authors Erik Soderberg
and Sugi Loni, Published ASCE COPRI
Ports 2013
“Extreme Crane Upgrades,” coauthor
Jonathan Hsieh, Published Port
Technology International, 53rd Edition,
Spring 2012
“The New Panamax and jumbo ships are
coming!” coauthor Erik Soderberg,
Published Port Technology International,
52nd Edition, Winter 2011
“Container Crane Recycling: Upgrade and
Relocation,” coauthors Arun Bhimani and
Catherine Morris, Published ASCE Ports
2010
“Common Quay Crane Modifications,”
Published Port Technology International,
41st Edition, Spring 2009
Professional Experience
Mr. Lind is experienced with project management, design, review, analysis, and modification of many types of structures including container cranes, unique industrial equipment, buildings, wharves, and bridges. He specializes in all facets of crane modification including crane raises, boom extensions, capacity upgrades, and wheel load feasibility studies. His work has included crane procurement, structural analysis and design, developing construction documents, managing design teams and project budgets and schedules, and project support during construction.

Wharf Renovation: Project manager and structural design for the renovation of an existing marine terminal that handles petroleum products in Richmond.

Renovation included replacement of an existing wood wharf with two steelframed concrete product transfer platforms and 11 mooring/berthing dolphins.

Wharf Analysis: Evaluation of an existing wharf for seismic readiness and development of conceptual repair alternatives for the Port of Oakland.

Container Crane Procurement: Managed structural review services for four cranes for APL in Taiwan; 17 cranes for YICT in China; 28 cranes for Port of Singapore Authority; and 20 DHT40 cranes for the Shenzhen Dachan Bay Modern Port Development Company in China.

Container Crane Raise: Performed structural analysis and design related to the modification of ten existing STS cranes at the Port of Long Beach.

Modifications included increasing the lift height by 24 ft and strengthening the structure for seismic loads. Wheel load limitations and POLB’s crane-wharf interface were significant considerations for the design work.

Goliath Crane Evaluation: Project manager and structural analysis and review of an existing 310 T goliath crane operating at an East Coast shipyard. The purpose of the evaluation, including condition assessment and design review, was to assist the owner ensure that the crane was adequate to perform a series of upcoming critical lifts and evaluate renovation and replacement options.

Container Crane Modification and Transport: Managed structural services related to the procurement, modification, and transport of two low profile container cranes purchased by Massachusetts Port Authority from the Port of Oakland. Modifications included strengthening the crane structure for higher storm winds, installation of a boom latch, installation of a riser at the landside equalizer system, and modification of the gantry stowage hardware.

Building Structures: Designed various steel-framed buildings, masonry buildings, and site structures for a 37-acre park and Berths 57–59 at the Port of Oakland. Structural design of commercial one- and two-story, tilt-up, concrete buildings in California. Modification design of aircraft maintenance hangars, aircraft and truck canopies, and existing commercial buildings at various locations.

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Packet Pg. 224 Attachment: Attachment 2 - Resolution- Ratify Approve Pier Stabilization Agmt Power Eng FINAL [Revision 1] (6277 : Ratify - Approve City

EDUCATION
MS Civil Engineering,
Specializing in Geotechnical
Engineering, University of Texas
at Austin, 1997
BS Civil and Environmental
Engineering, University of
California at Davis, 1995

EXPERIENCE
Years with ENGEO: 24
Total Years of Experience: 30

REGISTRATIONS &

CERTIFICATIONS
Geotechnical Engineer,
CA-GE 2631
Civil Engineer, CA-CE 58935
Professional Engineer, NV 17701
Professional Engineer,
WA 24000815
Professional Engineer NMI 592
CASQA Qualified SWPPP
Developer (QSD) and Qualified
SWPPP Practitioner (QSP)
Certified, CA 83551

SPECIALIZATIONS
• Compressible Soils Deep
Foundations
• Earth Dam Design and
Safety Evaluation Earth
Retaining Structures
• Excavation and Shoring
Jeffrey A. Fippin, PE, GE, QSD
Principal
Jeff has over 30 years of geotechnical engineering experience with a strong focus on port, harbor, and waterfront facilities throughout California. His work includes wharf and marine terminal evaluations, waterfront seismic resilience improvements, dredging impact assessments, slope stability and lateral pile analyses, pile foundation recommendations, settlement evaluations, and design support for facilities underlain by liquefiable soil and soft and compressible marine deposits. He has provided principal-level technical oversight and design review for port infrastructure, ferry terminals, shoreline stabilization, bulk terminals, and industrial waterfront redevelopment projects, helping public agencies and private clients manage geotechnical risk while advancing resilient marine infrastructure. Jeff has extensive experience working on design-build projects with the team of Power Engineering Construction and Liftech Consultants.

Select Project Experience
Port of San Francisco Waterfront
Resilience Program—San
Francisco, CA
Embarcadero Early Projects address the
areas of highest earthquake and sea level
rise risks along the Embarcadero waterfront.

They are near-term actions, focused on
improving life safety and citywide disaster
response capabilities, and are the first step
toward building long-term, waterfront-wide
resilience. Jeff has worked on the following
Embarcadero Early Projects:

Wharf J9 Replacement Project
Principal Engineer. Jeff provided technical
input during evaluation. The Wharf J9 project
focuses on replacing the failing wharf at this
location with one built to modern seismic
standards. ENGEO was part of the needs
assessment and alternatives analysis phases
of this project. ENGEO performed preliminary
analysis on several alternatives for reducing
the lateral displacement hazard, including
using the wharf piles or combi-wall piles for
pinning effects and a reinforced deep soil
mixed buttress.

The Pier 24½ to 28½ Seawall Earthquake
Safety Project
Principal Engineer. Jeff participated in the
evaluation of the existing improvements and
performed final review of all work products
for the following project. The project is part
of the larger Port of San Francisco Waterfront
Resilience Program (WRP), which seeks to
strengthen approximately 7.5 miles of the San
Francisco waterfront against future seismic
hazards and flood risk from sea level rise. It
extends from Pier 24½ to 28½ and includes
the existing water-side facilities in the
approximately 750-foot-long stretch.

South Basin Downtown Ferry
Terminal Expansion—San
Francisco, CA
Principal Engineer. Jeff provided technical
oversight of the geotechnical analysis of
the new pile foundations. The Downtown
San Francisco Ferry Terminal Expansion
Project includes construction of up to two
new ferry terminals, reconstruction of an
existing terminal, installation of amenities
such as weather-protected areas for queuing,
expansion of the East Bayside Promenade
for public access, and construction of a
new plaza for future use as a staging area
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Packet Pg. 225 Attachment: Attachment 2 - Resolution- Ratify Approve Pier Stabilization Agmt Power Eng FINAL [Revision 1] (6277 : Ratify - Approve City for evacuees in the event of a major catastrophe. The new gates and amenities will support WETA projects currently under development or under study to provide new ferry
service between Richmond, Berkeley, Treasure Island, Hercules, Redwood City, Martinez, and Antioch. Relatively low strength Young Bay Mud is present at the project site, with the thickness ranging from approximately 100 feet to 112 feet. As part of the design-build contract for the new terminals, ENGEO provided design recommendations for the various pile types needed for the terminal expansion.

Port of Oakland Berth 20-21 Aggregate
Operation—Oakland, CA
Project Manager, Principal in Charge. Jeff acted as the Geotechnical Engineer of record and oversaw the calculations and report preparation. The project is roughly 23 acres and currently is used as a transfer facility for the Port of Oakland.

The project would convert the berth to a bulk terminal for aggregate transfer. The site is underlain by a significant thickness of soft and compressible Young Bay Mud. We
conducted a review of existing reports, data, and performed supplemental explorations. We evaluated the setback from the existing wharf for aggregate stockpiles to limit the risk of loadinduced slope stability issues that would risk the existing wharf.

We also estimated potential settlement from the aggregate stockpiles and provided estimates of foundation capacity for the planned aerial conveyors and new light standards. As part of our services we also assisted the client in evaluating similar projects at Berths 23-24 and Howard Terminal as part of site selection.

Port of Richmond Point Potrero Marine Terminal
Assessment—Richmond, CA
Principal in Charge, Project Manager The project site is an historic and active marine terminal including marginal wharves (Berths 5–8), finger piers, graving basins, and upland fill areas supporting vehicle import and rail operations. ENGEO performed a geotechnical characterization of the facility. ENGEO reviewed historical marine geotechnical data, performed underdeck inspections, and characterized bay mud, fill, and shallow bedrock conditions to support wharf evaluation and future rehabilitation planning. We also developed planning‑level pile foundation and bearing capacity recommendations for marine retrofit concepts.

Potrero Power Station—San Francisco, CA
Principal-in-Charge. Jeff has served as the technical lead and project manager of this project for almost a decade. Potrero Power Station site comprises 21 acres of former industrial property located along San Francisco’s southern waterfront.

Geotechnical constraints include liquefiable fill, shallow hard rock, and soft compressible Young Bay Mud. We performed numerical modeling to evaluate the seismic performance
of the shoreline under seismic loading. We worked with the design-build contractor in designing a ground improvement buttress to support the shoreline stability. This shoreline work won an Honorable Mention as Outstanding Project of the
Year from CalGeo and was featured in the ASCE GeoInstitute GeoStrada Magazine.

WETA Central Bay Operations and Maintenance
Facility—Alameda, CA
Principal in Charge. Jeff provided technical quality control and oversight of the work and acted as Geotechnical Engineer of Record. The project included construction of a floating dock for mooring 12 ferries, fixed gangway pier, a new seawall, four-story administration building, and fuel yard. We provided geotechnical recommendations for all the improvements including piles for the pier and floats. We designed the new seawall as a cantilevered soldier pile wall with shotcrete construction that allowed raising the site for sea level raise mitigation.

Port of Richmond Terminal 4—Richmond, CA
Principal in Charge. Jeff performed the peer review and was the primary point of contact with the Port of Richmond, City of Richmond staff, and California Coastal Conservancy staff. Jeff also assisted in explaining the proposed mitigation to BCDC staff. ENGEO performed a third-party peer review of revetment design associated with the removal of facilities at the Port of Richmond’s Terminal 4 site. During construction, the revetment moved significantly. ENGEO was retained to review documents from design as well as Contractor submittals and construction logs. ENGEO participated in field observations during test pits into the revetment and provided our opinion on the cause of revetment movement and mitigation.
2 Jeffrey A. Fippin, PE, GE, QSD (continued)

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Packet Pg. 226 Attachment: Attachment 2 - Resolution- Ratify Approve Pier Stabilization Agmt Power Eng FINAL [Revision 1] (6277 : Ratify - Approve City

EDUCATION
BS, Geology, Minor in
Geography San Diego State
University, 1987

EXPERIENCE
Years with ENGEO: 38
Total Years of Experience: 38

REGISTRATIONS &

CERTIFICATIONS
Certified Engineering Geologist,
CA-CEG 1863
Certified Hydrogeologist,
CA-CHG 351
Professional Geologist,
CA-PG 5892
City of San Diego, Registered
Special Inspector for Deep
Foundations

SPECIALIZATIONS
• Hydrogeology
• Coastal Geology
• Landslide & Slope
Assessment
• Instrumentation
• Testing and Observation
• Foundation Excavation
Gregory A. Spaulding PG, CEG, CHG
Senior Geologist
Greg has over 38 years of experience in the fields of engineering geology, environmental geology, and hydrogeology. His geotechnical consulting experience includes tasks during planning, design, and construction phases of projects. He has provided engineering geologic input during environmental and permit document preparation, managed geotechnical investigation services during design phases for new structures, and provided geologic observations, monitoring and analysis of data collected as well as field-testing and observation services during construction period activities He has performed many geologic evaluations for waterfront, coastal and bayfront structures and properties.

Select Project Experience
Coast Boulevard Stabilization
by Emergency Infilling of Cook’s
Crack Sea Cave—La Jolla Area of
San Diego, CA
Senior Engineering Geologist. Greg was the
senior engineering geologist responsible for
this emergency sea cave infill project. After
monitoring the Cook’s Crack Sea Cave for 20
years for the City of San Diego, it was finally
determined that there was the potential for
the sea cave roof and the overlying Coast
Boulevard roadway to collapse. The City of
San Diego approved the emergency infilling
of the sea cave with erodible cement-sand
slurry and pressure grouting the near
surface soils to stabilize the cave, overlying
utilities and roadway. This project was
awarded the ENR California Region 2020
Best Small Project and ENR National 2020
Best of the Best Small Project. This project
was also awarded the ASCE-Region 9 2020
Outstanding Geotechnical Project and an
Honorable Mention in the Public Medium
category of the 2019 CalGeo Outstanding
Project Awards.

NOTS Pier Phase II—San Diego, CA
Engineering Geologist. Greg organized and
conducted the Geotechnical Investigation
for the replacement of NOTS Pier on
San Clemente Island. To characterize the
foundation conditions for the offshore pile
supported structure test core borings were
drilled and tested. Subsurface geophysical
work and a bathymetric survey were
also conducted. Greg assisted the team
in managing the permitting processes,
complying with relevant regulations and
coordinating with the Navy and regulatory
agencies. Greg worked with the project
engineers to document the findings that
were presented in a comprehensive report
presenting axial and lateral load capacity
of socketed piles, wave-induced loads, and
wind-induced lateral loads on piers for
structural design.

Imperial Beach Pier
Enhancement—Imperial Beach, CA
Engineering Geologist. The Imperial
Beach Pier is located along a portion of
the coast south of San Diego Bay and
north of the Tijuana River Estuary. The Pier
consists of two distinct components. The
Eastern Portion, originally constructed in
1960, consists of timber piles configured
in three- and four pile arrangements. The
Western Portion, originally constructed in
1989, consists of steel pipe piles primarily
configured in three-pile arrangements. The
Port of San Diego’s planned enhancement
will include a cantilevered deck extension,
canopy, and railing constructed within
the beach zone of the pier (Bents 4 and
5). The structural enhancements would be
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Packet Pg. 227 Attachment: Attachment 2 - Resolution- Ratify Approve Pier Stabilization Agmt Power Eng FINAL [Revision 1] (6277 : Ratify - Approve City supported in a combination of the existing timber piles and four new piles. Greg over saw the subsurface exploration to characterize the subsurface conditions at the location of the pier enhancement. The exploration was directed at providing vertical and lateral pile capacities for the existing and proposed piles as well as providing drivability recommendations for installation of the proposed piles.

EMCON P326 Replacement Pier, US Naval Base
San Diego–San Diego, CA
Engineering Geologist. Greg was the engineering geologist during the field drilling operations for the construction of upgraded berthing facilities at Naval Base San Diego. The project included demolition of Piers 10 and 11 and construction of a new 457-meter-long by 37-meter-wide permanent concrete berthing/maintenance pier capable of supporting crane
operations. The geotechnical investigation included the drilling of 15 borings and a geophysical survey to identify any fault traces in the vicinity of the replacement pier. Recommendations were provided for the seismic design of the replacement pier.

Port Hueneme Wharfs 3 and 4, US Naval Base
Ventura County—Oxnard, CA
Engineering Geologist. Greg oversaw field operations which included drilling, sampling, and testing of the cyclopean wall backfill and underlying sedimentary deposits. This study was conducted for the Navy to assess the integrity of the wharfs to be able to accommodate heavy loads during loading and unloading of heavy military equipment as well as supporting Space-X rocket recoveries. Greg oversaw the exploration program which utilized both standard and sonic coring methods to continually sample the cyclopean wall mass backfill and underlying sediments. A downhole geophysical survey was also performed to help interpret the integrity of the cyclopean wall mass. An extensive engineering analysis was performed of the static and seismic stability of the cyclopean mass, backfill, and underlying sedimentary deposits as well as an analysis of the capacity of the concrete deck slab for support of heavy vehicle loading conditions.

Dana Point Harbor Revitalization—City of Dana
Point/Orange County Parks, CA
Senior Engineering Geologist. Greg was the engineering
geologist in charge of the field drilling program for evaluation of the subsurface conditions for both landside improvements and guide pile design for new dock facilities. Greg’s work also included an assessment of the approximately 100-foot-high bluff north of the harbor including an analysis of rockfall hazard.

Dana Point Harbor is currently undergoing a major renovation of its facilities.

Chollas Creek Quay Wall Replacement, US Naval
Base San Diego–San Diego, CA
Engineering Geologist. Greg was responsible for the
geotechnical investigation and evaluation to support the design-build team for replacement of a portion of the failed Chollas Creek quay wall located at the northerly end of Naval Base San Diego and upgrading the remainder of the quay wall.

This work included advancing three soil test borings and seven CPT soundings to depths of 100 feet below existing grades, assessment of the data, developing site-specific response spectra, liquefaction assessment of the soils, evaluating ground improvement alternatives with respect to liquefaction mitigation and preparing a report for support of the design-build team.

Wilson Floating Dock, US Naval Auxiliary Landing
Field, San Clemente Island-San Clemente
Island, CA
Engineering Geologist. Greg provided engineering geology support and construction management oversite for the designbuild project for the construction and installation of a new floating dock system and installation of a Jib crane at the Wilson Cove Pier on San Clemente Island. Services included drilling and installing four monopiles to anchor a new 12-foot-wide by 50-foot-long floating dock system adjacent to the Wilson Cove Pier. The project also included underwater lateral load testing of the monopiles and the installation of four new small boat moorings for support of island operations.
2 Gregory A. Spaulding PG, CEG, CHG (continued)

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Packet Pg. 228 Attachment: Attachment 2 - Resolution- Ratify Approve Pier Stabilization Agmt Power Eng FINAL [Revision 1] (6277 : Ratify - Approve City Scott W. Fenical, PE, BC.CE, BC.PE
Mr. Fenical has 30 years of professional experience in coastal, marine, and maritime engineering. Mr. Fenical specializes in coastal processes analysis and numerical modeling, scour and scour protection, remedial design and capping for erosion protection in contaminated sediment sites, shoreline protection, marine habitat design, dredging, vessel hydrodynamics including wakes and propeller wash, mooring analysis, ship maneuvering/berthing, and navigation hazards evaluation including vessel collision with bridges and tunnels.

Experience and Skills
Mr. Fenical’s coastal analysis experience includes the development, validation, and application of advanced numerical models to simulate coastal and riverine processes including current circulation, sediment transport and scour under waves and currents, water quality, and windwave generation and transformation. Mr. Fenical also performs a wide range of CFD modeling of coastal processes and sediment/contaminant transport. Mr. Fenical prepares and reviews engineering plans and specifications for scour and shoreline protection, coastal structures including breakwaters, groins, revetments and beach nourishment, and dredging. Mr. Fenical’s maritime specialty analysis includes deep-draft vessel pressure fields, high-speed ferry wakes, propeller/jet wash, static/dynamic mooring analysis, floating structure motion/loading, passing ship hydrodynamic loading, and ship maneuvering and berthing. He analyses vessel traffic and prepares navigation hazard assessments including evaluation of bridge and tunnel collision with AASHTO methodology, ship grounding and sinking, anchor drop/drag, propeller wash and scour.

Employment History
2024 – Present Coast & Harbor Engineering (Re-Founding Principal) 2014 – 2024 Mott MacDonald (Coast & Harbor Engineering Acquired 2014) 2003 – 2014 Coast & Harbor Engineering (Founding Principal) 1996 – 2003 Pacific International Engineering
Selected Projects
Scorpion Pier Ferry Passenger Loading Facility, National Park Services, Channel Islands, CA: Project Manager. Conducted coastal processes analysis including waves, currents, sea level rise and conceptual design of shoreline protection for National Parks Service ferry terminal pier at Santa Cruz Island. (2013)
Anacapa Island Ferry Passenger Loading Facility, National Park Services, Channel Islands, CA: Senior Technical Advisor. Reviewed and revised coastal processes analysis and conceptual designs of mooring improvements for National Parks Service tour boat offloading pier at Anacapa Island. (2012)
San Nicolas Island Barge Mooring Facility, San Nicolas Island, CA: Project Manager.

Conducted coastal processes analysis (waves, currents, sediment transport) and shoreline protection final engineering design for new Navy offload pier. Analysis also included nearshore wave transformation modeling and barge motion analysis. (2004 – 2005) Diablo Canyon Power Plant Revetment/Breakwater Repair, PG&E, Avila Beach, CA:

Project Manager. Reviewed and directed coastal processes analysis, wave transformation modeling, and conceptual and final engineering design of shoreline protection repair for breakwater protecting intake lagoon at critical power plant facility. (2026) Berth 408 Coastal Processes and Mooring Analysis, Port of Los Angeles, CA: Project Manager. Conducted wind and wave evaluation, vessel hydrodynamic modeling for containerships, wave transformation modeling, and dynamic mooring analysis for tankers at proposed new berth on Pier 400. (2010)
Hyde Street Pier and Utilities Repair and Rehabilitation, San Francisco Maritime National Historical Park, San Francisco, CA: Senior Technical Advisor. Served for all coastal engineering elements on the project, including site vulnerability to storm waves, sea level rise, and future sediment deposition requiring maintenance dredging. Directed mooring analysis and berth improvement evaluation for vessels permanently moored at the pier.(2016 – 2020) Education:

BS, Mechanical Engineering,
University of California, Santa
Barbara, 1994
MS, Ocean Engineering,
Texas A&M University, 1996
Registrations (PE):

WA, 25016397, 2025
CA, 59466, 1999
TX, 116337, 2014
FL, 84427, 2018
NY, 099306-1, 2018
OR, 101533PE, 2023
Professional:

American Society of Civil
Engineers (ASCE)
Author, ASCE Mooring
Subcommittee
Member, ASCE Ports &
Harbors Committee
Member, British Standards
EUROCODE Committee
Academy of Coastal, Ocean,
Port & Navigation Engineers
(ACOPNE): Board Certified
in Coastal Engineering
Academy of Coastal, Ocean,
Port & Navigation Engineers
(ACOPNE): Board Certified
in Port Engineering

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Packet Pg. 229 Attachment: Attachment 2 - Resolution- Ratify Approve Pier Stabilization Agmt Power Eng FINAL [Revision 1] (6277 : Ratify - Approve City Berkeley Pier Ferry Terminal Feasibility Study, City of Berkeley, CA: Project Manager.

Performed coastal analysis, dredging evaluation, maneuvering evaluation and concept design of new ferry terminal at rehabilitated municipal pier. (2020 – 2021) San Francisco Marina Renovation, City of San Francisco, San Francisco, CA: Project Manager. Conducted coastal engineering analysis, hydrodynamic and sediment transport modeling, sedimentation evaluation, floating breakwater/sheetpile breakwater design and numerical modeling of water quality for West Yacht Harbor renovation. (2010 – 2012) Fire Station 35 Fireboat Facility, San Francisco Public Works, San Francisco, CA : Project Manager. Conducted coastal processes analysis, barge stability and motion analysis, sedimentation evaluation, and sediment transport and sedimentation evaluation for new floating barge facility. (2019)
Siuslaw River Jetties Major Maintenance, USACE Portland District, OR: Project Manager.

Conducted 3D hydrodynamic modeling and morphology modeling, wave climate analysis and wave transformation modeling, and sedimentation analysis to evaluate alternatives for Siuslaw River Jetty modifications to reduce sedimentation and maintenance dredging (2012) Shell Mormon Island Terminal Dynamic Mooring Analysis, Port of Los Angeles, CA:

Project Manager. Conducted wind evaluation, vessel hydrodynamic modeling for containerships, and dynamic mooring analysis for tankers at existing oil terminal. (2019) Carnival Cruise Lines Wharf H Swell and Mooring Analysis, Long Beach, CA: Project Manager. Conducted wave transformation evaluation, wave loading simulations on vessels, and dynamic mooring simulations at Long Beach Cruise Terminal. (2018 – 2019) Port of Hueneme Navigation Safety Studies, Port of Hueneme, CA: Project Manager.

Conducted navigation simulations to determine safety of changing restricted fishing areas and mooring areas for squid fishing boats in the entrance channel for containerships. (2014) Port of Hueneme Entrance Channel Deepening Study, Port of Hueneme, CA: Project Manager. Conducted ship maneuvering analysis and clearance simulations, and directed geotechnical slope stability analysis to evaluate reduction in channel width proposed by USACE Los Angeles District to reduce slope stability concerns during deepening. (2018 - 2019) San Francisco Bay-Delta Sand Mining EIR Impact Analysis, California State Lands Commission, Sacramento, CA: Project Manager. Evaluated historical data and conducted Bay-wide 3D hydrodynamic, salinity, and sediment transport/morphology modeling for evaluating decade-scale impacts of sand mining sediment transport. Participated in agency-led science panel on sediment transport during review of permit applications. (2008 – 2025) 34th America’s Cup EIR Impact Analysis, San Francisco Bay, San Francisco Bay Area Water Emergency Transportation Authority (WETA), San Francisco Bay, CA: Project Manager. Managed coastal processes analysis for the 34th America’s Cup (AC34) EIR.

Evaluated circulation and sediment transport on a Bay wide scale using numerical models to evaluate changes potentially caused by proposed AC34 marine facilities. (2013) Central CA Site Assessment for Development as Offshore Wind Port, Confidential Client:

Senior Technical Advisor, Coastal Engineering Lead. Evaluated potential re-development of a power plant site into an offshore wind support facility, including coastal conditions analysis, nearshore wave transformation modeling, and concept design. (2019 – 2020) Romberg Tiburon Center Coastal Erosion Assessment, San Franciso State University, Tiburon, CA : Project Manager. Conducted coastal processes analysis, wind-wave modeling, hydrodynamic and tidal analysis, and evaluated existing erosion and storm damage during recent high-wave activity. (2006)
SF Bay Ferry System Operations and Maintenance Facility, San Francisco Bay Area Water Emergency Transportation Authority (WETA), Alameda, CA: Concept design of dredging and float layouts, and coastal analysis (winds, waves, currents, tides) for WETA's primary operations facility for all Bay Area ferries. (2013) Mission Bay Shoreline Protection, Port of San Francisco, CA: Project Manager. Performed coastal processes analysis, hydrodynamic modeling, and provided preliminary/final design/construction management for rock revetment and seawall stabilization. (2009 – 2012) Albany Beach Shoreline Protection and Restoration, East Bay Regional Park District, CA: Project Manager. Mr. Fenical provided coastal engineering analysis, wave/hydrodynamic and sediment transport modeling, and design for the shoreline protection structures, oyster reef structures, and beach nourishment over two phases of design and construction. (2012 – 2015)

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Packet Pg. 230 Attachment: Attachment 2 - Resolution- Ratify Approve Pier Stabilization Agmt Power Eng FINAL [Revision 1] (6277 : Ratify - Approve City

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
8/24/2026
1 SUBJECT:

Approve the agreement with the County of San Mateo, Behavioral Health and Recovery Services (BHRS) to expand the Community Wellness and Crisis Response Team (CWCRT) pilot program in the City of Pacifica and to share the costs of one full-time mental health clinician in Pacifica as part of the CWCRT pilot program.

RECOMMENDED ACTION:

Adopt a Resolution Approving (1) a Clinician Services Agreement Between the City of San Bruno, the City of Pacifica, and Janella Juan for CWCRT Clinician Services for a total amount not to exceed $166,400 for the City of Pacifica through June 30, 2028, and (2) an Agreement Between the County of San Mateo BHRS, the City of San Bruno, and the City of Pacifica for the CWCRT Program through June 30, 2028, for a total amount not to exceed $4,000; and authorizing the City Manager to execute the Agreements.

STAFF CONTACT:

Bill Glasgo, Police Captain
(650) 738-7314
[email protected]

BACKGROUND
Behavioral health crisis calls often require expertise and services beyond a traditional law enforcement response. The Community Wellness and Crisis Response Team (CWCRT) Program supplements that response by pairing law enforcement personnel with a licensed mental health clinician who can provide crisis assessment, de-escalation and access to treatment and support services.

On January 12, 2020, the San Mateo County Board of Supervisors approved the CWCRT Pilot Program as a partnership between the County and the police departments serving Daly City, South San Francisco, San Mateo and Redwood City. The program launched in December 2021.

Through a contract with the nonprofit StarVista, clinicians were assigned to participating police departments to assist with behavioral health crisis calls.

The program was designed to improve outcomes for individuals experiencing mental health crises, increase access to appropriate behavioral health services and provide clinical consultation and training to law enforcement personnel. It also promotes coordination among police departments, behavioral health providers and community organizations.

On September 25, 2023, the City Council approved a three-year agreement with the County of San Mateo that would have allowed Pacifica to share the cost of a full-time mental health clinician as part of the CWCRT Program. The City’s estimated annual cost was $88,369.

StarVista was responsible for recruiting and assigning a qualified clinician to Pacifica but was unable to fill the position. Several candidates did not meet the minimum qualifications or did not successfully complete the required background process. As a result, Pacifica was unable to begin participating in the program.
6 Packet Pg. 231
Pacifica City Council 2
August 24, 2026
Janella Juan was the established CWCRT clinician serving the City of San Bruno through StarVista. When StarVista ceased operations in 2025, San Bruno retained Ms. Juan as an independent contractor to preserve continuity of clinician services. Pacifica, San Bruno and BHRS subsequently developed a regional shared-services model under which the two Cities would share Ms. Juan’s services. The proposed agreements would establish that arrangement and allow Pacifica to participate in the CWCRT Program through June 30, 2028.

DISCUSSION
Staff recommends approval of two related agreements establishing a shared CWCRT Program between Pacifica and San Bruno. The Clinician Services Agreement establishes the professional services relationship with Janella Juan and defines the services she will provide to both Cities. The BHRS Agreement establishes the County’s role in supporting the program and sets additional clinical, documentation and operational requirements. Together, the agreements provide the structure needed to deliver CWCRT services in both communities.

Clinician Services Agreement
Upon execution, the proposed Clinician Services Agreement will establish the contractual framework for the shared clinician services between the Cities of San Bruno and Pacifica and Ms. Juan. (See Attachment A). Under the Clinician Services Agreement, Ms. Juan will provide services as an independent contractor, providing behavioral health crisis response, follow-up services, case management, outreach, and resource coordination for both Cities. For the City of San Bruno, the Clinician Services Agreement will specifically supersede the existing professional services agreement that the City of San Bruno has for Ms. Juan’s services.

It is anticipated that Ms. Juan’s time will be allocated substantially equally between both Cities but the Clinician Services Agreement provides flexibility to deploy the clinician between jurisdictions based on operational needs while maintaining an anticipated shared service schedule.

Each City will compensate the clinician for its respective share of the services, allowing both agencies to maximize clinician availability while sharing program costs. The Clinician Services Agreement provides that San Bruno and Pacifica will each pay up to a maximum of $166,400, (equivalent of up to 2,080 service hours at a rate of $80 per hour) for a total combined amount of $332,800 for the entire term of the Clinician Services Agreement.

Ms. Juan’s responsibilities include behavioral health crisis response, diagnostic and crisis assessment, crisis intervention, de-escalation, involuntary hold evaluations and suicide, homicide and grave-disability risk assessments. She will also provide safety planning, follow-up contacts, short-term case management, care coordination, referrals, resource navigation and field-based stabilization services. Additional responsibilities include community outreach, consultation and education for law enforcement personnel, coordination with treatment providers and community partners and completion of required documentation in BHRS systems.

These services will support opioid remediation through evidence-based or evidence-informed outreach, assessment, care coordination, referral, diversion and deflection for individuals with opioid use disorder or co-occurring substance-use and mental health conditions who are involved in, at risk of becoming involved in or transitioning from the criminal justice system. Ms.

Juan will maintain documentation identifying the services provided, populations served, time charged and outcomes required for opioid settlement expenditure reporting.

The agreement requires Ms. Juan to maintain all required professional licenses, training, 6 Packet Pg. 232
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certifications and insurance. She must comply with applicable confidentiality, privacy, recordkeeping and data-security requirements. She must also complete the training and certifications required by BHRS, including 5150 certification.

Either City may terminate its participation in the agreement for any reason upon thirty days’ written notice. Ms. Juan may terminate the agreement upon ninety days’ written notice. If one City withdraws, the remaining City and Ms. Juan may continue services by mutual agreement, subject to the BHRS Agreement and any required approvals.

BHRS Agreement
The proposed Agreement between the County BHRS, the City of San Bruno and the City of Pacifica formalizes each parties’ role in supporting the CWCRT Program. BHRS will be responsible for providing clinical consultation, training, equipment, documentation guidance, access to County systems, quality assurance, and other technical support. The Cities’ responsibilities include, but are not limited to, contracting with the clinician and providing administrative oversight of the mental health clinician, including ensuring required professional licensure, annual training, 5150 certification, documentation, and compliance with applicable County CWCRT Program requirements.

Unlike the Clinician Services Agreement, the BHRS Agreement generally may only be terminated for cause, impossibility of performance and the terminating party must provide at least thirty (30) days’ written notice.

The BHRS Agreement specifies that BHRS will provide the clinician with additional tools and equipment necessary to complete the expected work, such as a laptop computer and vehicle (fuel included). The cost of expenses related to the vehicle, including insurance, maintenance, and fuel will be split between the two Cities up to a $4,000 maximum per year per vehicle.

The proposed Clinician Services Agreement and the BHRS Agreement are intended to be executed concurrently. The effectiveness of the Clinician Services Agreement is contingent upon execution of the accompanying BHRS Agreement, ensuring that the contractual, operational, and clinical components of the shared regional program are implemented simultaneously. The term of both of the Agreements shall continue through June 30, 2028, unless earlier terminated.

CALIFORNIA ENVIRONMENTAL QUALITY ACT
Approval of the agreements are not subject to review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21000, et seq. and the CEQA Guidelines (14 Cal. Code Regs. §§ 15000 et. seq.), including without limitation, Public Resources Code section 21065 and California Code of Regulations 15378 as this is not a “project” that may cause a direct, or reasonably foreseeable indirect, physical change in the environment.

FISCAL IMPACT
The City of Pacifica will be responsible for its share of clinician service costs in an amount not to exceed $166,400 through June 30, 2028. These costs will be funded through the Police Department’s approved operating budget using opioid settlement funds.

The City will also be responsible for up to $2,000 per year in vehicle-related costs under the BHRS Agreement, for a total amount not to exceed $4,000 over the two-year term. Vehiclerelated expenses are not an allowable use of opioid settlement funds and will be paid from the 6 Packet Pg. 233
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General Fund.

ALTERNATIVE ACTION:

Council may choose not to approve the agreements and provide staff further direction.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:

Approval of the agreement is consistent with the Council adopted Goal #5, Strategy B: Increase communications, education, and connections for community mental health resources.

ORIGINATED BY:

Police
ATTACHMENT LIST:

Attachment A: Clinician Services Agreement(DOCX)
Attachment B: Agreement Between the County of San Mateo BHRS, the City of San Bruno, and the City of Pacifica (DOCX)
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RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPROVING (1) A CLINICIAN SERVICES AGREEMENT BETWEEN THE CITY OF SAN

BRUNO, CITY OF PACIFICA, AND JANELLA JUAN FOR COMMUNITY WELLNESS AND

CRISIS RESPONSE TEAM CLINICIAN SERVICES FOR A TOTAL AMOUNT NOT TO EXCEED $166,400 FOR THE CITY OF PACIFICA, AND (2) AN AGREEMENT BETWEEN

THE COUNTY OF SAN MATEO BEHAVIORAL HEALTH AND RECOVERY SERVICES, THE

CITY OF SAN BRUNO AND THE CITY OF PACIFICA FOR THE CWCRT PROGRAM THROUGH JUNE 30, 2028 FOR A TOTAL AMOUNT NOT TO EXCEED $4,000; AND

AUTHORIZING THE CITY MANAGER TO EXECUTE BOTH OF THE AGREEMENTS WHEREAS, the City of Pacifica desires to participate in a shared Community Wellness and Crisis Response Team (CWCRT) program that integrates a licensed mental health clinician into law enforcement operations to support timely and clinically appropriate responses to individuals experiencing behavioral health crises; and
WHEREAS, the CWCRT program has provided real-time behavioral health crisis response, including on-scene assessments, crisis stabilization, referrals, follow-up support, and case management, while allowing police officers to focus on public safety responsibilities; and WHEREAS, the program is supported by San Mateo County Behavioral Health and Recovery Services (BHRS), which provides clinical oversight, training, equipment, access to County systems, and technical support; and
WHEREAS, the City of San Bruno and the City of Pacifica desire to share the services of a consultant, Janella Juan as a CWCRT mental health clinician; and WHEREAS, the Cities and the County of San Mateo, acting through San Mateo County BHRS, desire to enter into an agreement governing BHRS’ support for the CWCRT Program.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pacifica approves a Clinician Services Agreement between the City of San Bruno, the City of Pacifica, and Janella Juan for CWCRT Clinician Services for a total amount not to exceed $166,400 for the City of Pacifica through June 30, 2028.

BE IT FURTHER RESOLVED, the City Council hereby approves an Agreement Between the County of San Mateo BHRS, the City of San Bruno, and the City of Pacifica for the CWCRT Program through June 30, 2028, for a total amount not to exceed $4,000.

BE IT FURTHER RESOLVED, that the City Manager is hereby authorized to execute the foregoing Agreements in the forms attached hereto, with minor revisions that may be approved by the City Attorney, and to execute any other necessary documents to effectuate the terms of the Agreements.
6 Packet Pg. 235
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• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 24th day of August 2026, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_________________________________
Christine Boles, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 6 Packet Pg. 236

AGREEMENT FOR COMMUNITY WELLNESS AND CRISIS RESPONSE TEAM (CWCRT) CLINICIAN SERVICES THIS AGREEMENT (“Agreement”) is made by and among the CITY OF SAN BRUNO, the CITY OF PACIFICA and JANELLA JUAN, a sole proprietor (“Consultant”). San Bruno and Pacifica may be referred to individually as a "City" and collectively as the "Cities." Each may be referred to individually as a "Party" and collectively as the "Parties."

RECITALS
WHEREAS, the Cities desire to participate in a shared Community Wellness and Crisis Response Team ("CWCRT") program that integrates a licensed mental health clinician into law enforcement operations to support timely and clinically appropriate responses to individuals experiencing behavioral health crises; and WHEREAS, Consultant is a licensed mental health clinician operating as a sole proprietor and independent contractor and represents that she possesses the education, experience, licensure, insurance and qualifications necessary to perform the services described in this Agreement; and
WHEREAS, San Bruno previously entered into a Professional Services Agreement with Consultant to maintain continuity of CWCRT clinician services following the closure of StarVista, and that agreement was subsequently amended while San Bruno, Pacifica and the County of San Mateo developed the proposed shared regional model; and WHEREAS, the Cities desire to share Consultant as a regional resource, with Consultant's regular schedule anticipated to be allocated substantially equally between the Cities while preserving flexibility to respond to changing operational needs; and
WHEREAS, the Cities and the County of San Mateo, acting through San Mateo County Health Behavioral Health and Recovery Services ("BHRS"), are entering into a separate agreement governing BHRS support for the CWCRT Program ("BHRS Agreement"); and
WHEREAS, the Parties intend this Agreement and the BHRS Agreement to be implemented concurrently so the contractual, operational and clinical components of the shared CWCRT Program take effect together.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the Parties agree as follows:

1. TERM AND EFFECTIVE DATE
A. This Agreement shall become effective on the later of: (1) the date on which this Agreement has been fully executed by Consultant and the authorized representatives of both Cities; or (2) the date on which the BHRS Agreement has been fully executed by the County of San Mateo and both Cities ("Effective Date").

B. The term of this Agreement shall begin on the Effective Date and continue through June 30, 2028, unless earlier terminated in accordance with Section 12.

C. As of the Effective Date, this Agreement supersedes San Bruno's existing Professional Services Agreement with Consultant, as amended, solely with respect to services performed on or after the Effective Date. Amounts earned and obligations incurred before the Effective Date remain governed by the prior agreement.

D. The Parties may extend this Agreement only by written amendment executed by all Parties and subject to any approvals required by each City.

2. SCOPE OF SERVICES
A. Consultant shall provide CWCRT clinician services to the Cities as described in Exhibit A, which is attached and incorporated by reference.

B. Consultant shall perform all services in a professional manner consistent with applicable federal, state and local law, professional licensing requirements, standards of care, the BHRS Agreement and applicable CWCRT policies and procedures.

C. Consultant shall not subcontract or assign clinical work under this Agreement without the prior written approval of both Cities.

D. Consultant shall exercise independent clinical judgment in providing behavioral health services. Nothing in this Agreement authorizes either City to direct or control Consultant's professional clinical judgment.

3. SHARED SERVICES ARRANGEMENT
A. Nothing in this Agreement creates a partnership, joint venture, joint powers authority, joint employment relationship or joint liability between the Cities.

B. Consultant shall serve as a shared regional resource for San Bruno and Pacifica. The Parties anticipate that Consultant's regular work schedule will be allocated substantially equally between the Cities.

C. Operational demands may require temporary adjustments in schedule or deployment.

6.a
Packet Pg. 237 Attachment: Attachment A: Clinician Services Agreement (6279 : CWCRT Cost-Sharing Agreement with San Bruno PD and SMC) D. Consultant may provide services across jurisdictional boundaries when operationally appropriate and when the services fall within the scope of this Agreement. Work performed for both Cities at the same time shall be allocated and billed in accordance with Section 5.

E. Nothing in this Agreement guarantees Consultant's availability to either City at a particular time and nothing in this Agreement requires an equal number of calls for service, follow-up contacts, outreach activities, case management efforts or other services in each jurisdiction. The Cities will coordinate scheduling and priorities in accordance with Section 6.

4. INDEPENDENT CONTRACTOR
A. Consultant is and shall remain an independent contractor. Consultant is not an employee, agent, joint employee or representative of either City for any purpose except as expressly authorized in writing.

B. Consultant is not entitled to wages, benefits, leave, retirement contributions or other incidents of employment from either City. Consultant is responsible for all taxes, insurance, licenses and ordinary business expenses associated with operating as an independent contractor, except as expressly provided in this Agreement or the BHRS Agreement.

C. Consultant acknowledges that this Agreement does not create eligibility for membership in the California Public Employees' Retirement System or any other City retirement program based solely on services provided under this Agreement.

5. COMPENSATION AND BILLING
A. Each City shall compensate Consultant at the rate of Eighty Dollars ($80.00) per hour for services performed for that City under this Agreement.

B. The maximum amount payable by San Bruno under this Agreement shall not exceed One Hundred Sixty-Six Thousand Four Hundred Dollars ($166,400), equivalent to 2,080 hours at the hourly rate stated above, unless San Bruno authorizes a higher amount through all approvals required by that City.

C. The maximum amount payable by Pacifica under this Agreement shall not exceed One Hundred Sixty-Six Thousand Four Hundred Dollars ($166,400), equivalent to 2,080 hours at the hourly rate stated above, unless Pacifica authorizes a higher amount through all approvals required by that City.

D. The aggregate maximum potential compensation under this Agreement is therefore Three Hundred Thirty-Two Thousand Eight Hundred Dollars ($332,800). Each City is responsible only for its own payment obligations. Neither City guarantees or assumes payment of the other City's share.

E. Consultant shall submit a separate monthly invoice to each City for services performed on behalf of that City. Each invoice shall identify the billing period, dates of service, hours worked, a brief description of services, the applicable hourly rate and the total amount due.

F. Consultant shall not double bill the Cities for the same services. When Consultant performs a single service or activity simultaneously for the benefit of both Cities, the billable time shall be divided equally between the Cities unless the Chiefs of Police or their designees approve another allocation in writing before payment.

G. Temporary schedule adjustments do not change the hourly rate or the maximum compensation authorized by either City. Actual invoices shall reflect the services and hours properly allocable to each City.

H. Each City shall pay approved invoices within thirty (30) days after receipt. Funding remains subject to annual appropriation and all applicable budgetary requirements of each City.

I. Except as expressly authorized in writing by the applicable City, Consultant shall not separately charge either City for mileage, equipment, insurance, professional dues or other ordinary business expenses. External training fees or other program expenses governed by the BHRS Agreement are not part of Consultant's hourly compensation unless expressly approved in writing by the City responsible for the expense.

6. PROGRAM ADMINISTRATION AND OPERATIONAL COORDINATION
A. The Chief of Police of each City, or the Chief's designee, shall serve as the primary operational representative for administration of this Agreement.

B. The Cities shall coordinate Consultant's regular schedule, deployment, City-specific assignments, special events, outreach activities and other operational priorities. The Cities shall meet at the beginning of the term and thereafter as needed. Either City may request a scheduling meeting, which shall occur within one week when reasonably practicable.

C. In coordination with BHRS, the Cities shall provide administrative oversight of the regional CWCRT Program. That oversight includes verifying required professional licensure, required annual training, 5150 certification, documentation and reporting compliance, participation in required program meetings and compliance with applicable County program requirements.

D. Administrative oversight by the Cities shall not interfere with Consultant's independent professional judgment or create an employment relationship.

6.a
Packet Pg. 238 Attachment: Attachment A: Clinician Services Agreement (6279 : CWCRT Cost-Sharing Agreement with San Bruno PD and SMC) E. The Cities shall communicate promptly regarding material operational or compliance concerns. If the Chiefs of Police or their designees cannot resolve a scheduling or administrative dispute, the matter may be elevated to the City Managers or their designees for resolution.

7. BHRS COORDINATION AND CONTINGENCY
A. BHRS support for the CWCRT Program is governed by the separate BHRS Agreement among the County of San Mateo, San Bruno and Pacifica. BHRS is not a party to this Agreement, and nothing herein creates contractual obligations for BHRS.

B. Consultant shall comply with BHRS requirements necessary to maintain 5150 certification, access County systems, use County-provided equipment and perform services under the CWCRT Program.

C. The effectiveness of this Agreement is contingent upon full execution of the BHRS Agreement as provided in Section 1.

D. If the BHRS Agreement expires, terminates or otherwise ceases to provide the clinical and operational support necessary for Consultant to perform the services contemplated here, the Parties shall promptly meet and confer. Unless a lawful alternative arrangement is approved in writing by the affected City or Cities and Consultant, this Agreement may be terminated by any Party upon thirty (30) days' written notice.

E. Withdrawal or termination by one City under this Agreement does not by itself release that City from obligations under the BHRS Agreement. Any change to a City's participation in the BHRS Agreement must occur in accordance with the terms of that separate agreement.

8. LICENSES, CERTIFICATIONS AND PROFESSIONAL RESPONSIBILITIES A. Consultant shall maintain throughout the term a valid California professional license appropriate to the services performed under this Agreement and shall promptly notify both Cities and BHRS of any restriction, suspension, lapse or other material change affecting that license.

B. Consultant shall complete and maintain all training and certifications required by BHRS, including 5150 certification and any annual training required to continue performing crisis services.

C. Consultant shall complete required clinical and program documentation accurately and timely, including documentation required in BHRS systems, and shall comply with applicable recordkeeping, privacy and reporting requirements.

D. Consultant shall promptly notify both Cities and BHRS of any material legal, ethical, licensing, safety or clinical issue that could affect Consultant's ability to perform services under this Agreement.

9. INSURANCE
A. Consultant shall maintain insurance throughout the term in the types and amounts set forth in Exhibit C.

B. Before the Effective Date, Consultant shall provide each City certificates of insurance and endorsements required by Exhibit C.

C. Failure to maintain required insurance is a material breach of this Agreement.

10. INDEMNIFICATION
A. To the fullest extent permitted by law, Consultant shall defend, indemnify and hold harmless San Bruno, Pacifica and their respective officers, officials, employees, agents and volunteers from and against claims, demands, damages, liabilities, losses, judgments, costs and expenses arising out of or relating to Consultant's acts, errors, omissions or willful misconduct in the performance of this Agreement.

B. San Bruno shall be responsible for the acts and omissions of its officers, officials, employees and agents and shall defend, indemnify and hold harmless Pacifica from claims arising solely from the negligent or wrongful acts or omissions of San Bruno's officers, officials, employees or agents.

C. Pacifica shall be responsible for the acts and omissions of its officers, officials, employees and agents and shall defend, indemnify and hold harmless San Bruno from claims arising solely from the negligent or wrongful acts or omissions of Pacifica's officers, officials, employees or agents.

D. Nothing in this Agreement creates joint liability between the Cities. Each City remains solely responsible for its own personnel, operations and obligations. The obligations in this Section survive expiration or termination of this Agreement.

11. RECORDS, CONFIDENTIALITY AND DATA SECURITY
A. Each City shall retain ownership of records and work product prepared specifically for that City, subject to applicable law. Clinical records maintained in BHRS systems remain governed by applicable law, the BHRS Agreement and BHRS policies.

B. Neither City is granted unrestricted access to confidential clinical records maintained by or on behalf of the other City.

The Parties may use aggregate, deidentified or otherwise nonconfidential program data for program administration, reporting, planning and evaluation.

6.a
Packet Pg. 239 Attachment: Attachment A: Clinician Services Agreement (6279 : CWCRT Cost-Sharing Agreement with San Bruno PD and SMC) C. Consultant shall maintain the confidentiality of information obtained in performing services and shall comply with Exhibit B and all applicable privacy, confidentiality, medical information and criminal justice information requirements.

D. Before receiving or accessing protected health information, Consultant shall execute any Business Associate Agreement or other privacy instrument reasonably required by BHRS or an applicable City.

E. The obligations in this Section and Exhibit B shall survive expiration or termination of this Agreement.

12. TERMINATION AND WITHDRAWAL
A. Either City may terminate its participation in this Agreement for any reason upon thirty (30) days' written notice to Consultant and the other City.

B. Consultant may terminate this Agreement upon ninety (90) days' written notice to both Cities.

C. Termination or withdrawal by one City does not automatically terminate this Agreement as to the remaining City. Subject to the BHRS Agreement and all required approvals, Consultant and the remaining City may continue services under this Agreement or execute a successor agreement.

D. If the remaining City and Consultant continue under this Agreement after the other City withdraws, the withdrawing City shall have no payment obligation for services performed after its effective withdrawal date, except for amounts previously incurred or obligations that expressly survive termination.

E. Any Party may terminate for material breach if the breaching Party fails to cure the breach within thirty (30) days after written notice, unless the breach is not reasonably capable of cure or immediate termination is otherwise authorized by this Agreement or applicable law.

F. Upon expiration or termination, Consultant shall promptly return City and BHRS property and shall deliver or dispose of records as required by applicable law, the BHRS Agreement and Exhibit B.

13. GENERAL PROVISIONS
A. If any provision of this Agreement is found invalid or unenforceable, the remaining provisions remain in full force and effect.

B. This Agreement shall be governed by the laws of the State of California.

C. This Agreement, together with its exhibits, constitutes the entire agreement among the Parties concerning Consultant's CWCRT services and supersedes prior negotiations and understandings on that subject.

D. No amendment is effective unless it is in writing, executed by Consultant and both Cities, and approved in accordance with each City's applicable authority.

E. This Agreement may be executed in counterparts and by electronic signature. Each counterpart shall be deemed an original and all counterparts together constitute one Agreement.

F. No waiver of any provision constitutes a waiver of another provision or a continuing waiver unless expressly stated in writing.

G. Notices required by this Agreement shall be in writing and delivered personally, by nationally recognized overnight courier, by certified United States mail, return receipt requested, or by another method agreed to in writing. Operational communications and routine scheduling may occur by email or other customary means.

14. NOTICES AND PROGRAM CONTACTS
Consultant:

Janella Juan
850 Campus Drive #113
Daly City, Ca. 94015
[email protected]
City of San Bruno:

Matt Lethin, Chief of Police
567 El Camino Real
San Bruno, CA 94066
Email: [email protected]
City of Pacifica:

Maria Sarasua, Chief of Police

6.a
Packet Pg. 240 Attachment: Attachment A: Clinician Services Agreement (6279 : CWCRT Cost-Sharing Agreement with San Bruno PD and SMC) 2075 Coast Highway
Pacifica, CA 94044
Email: [email protected]
A Party may update its notice address or program contact by written notice to the other Parties without amending this Agreement.

SIGNATURES
The Parties have caused this Agreement to be executed by their duly authorized representatives. The Effective Date is determined in accordance with Section 1.

CONSULTANT
Janella Juan
Signature: ______________________________
Date: __________________________________

CITY OF SAN BRUNO
By: ______________________________
City Manager
Date: ____________________________
APPROVED AS TO FORM:
__________________________________
City Attorney

CITY OF PACIFICA
By: ______________________________
City Manager
Date: ____________________________
APPROVED AS TO FORM:
__________________________________
City Attorney

EXHIBIT A PROJECT DESCRIPTION AND SCOPE OF SERVICES
Consultant shall serve as the CWCRT Mental Health Clinician for San Bruno and Pacifica and shall provide services within the scope of Consultant's professional license and applicable BHRS requirements.

A. Crisis Response
• Respond with law enforcement personnel to behavioral health-related calls for service when appropriate. • Conduct behavioral health and crisis assessments.
• Provide crisis intervention and de-escalation.
• Evaluate whether an individual meets applicable criteria for an involuntary hold and follow required procedures. • Perform suicide, homicide and grave-disability risk assessments within the scope of licensure and training. • Assist with safety planning, stabilization, referrals and coordination of transportation when appropriate.

B. Follow-Up and Case Management
• Provide follow-up contacts and short-term case management to individuals encountered through CWCRT services. • Assist individuals with access to behavioral health, substance use, housing, medical and community resources. • Coordinate with treatment providers, family members, caregivers and partner agencies as appropriate and permitted by law.
• Support continuity of care and longer-term stabilization through referrals and resource navigation.

C. Community Outreach and Law Enforcement Collaboration • Participate in community outreach, education and public engagement related to behavioral health and crisis response. • Provide consultation and education to law enforcement personnel regarding behavioral health-related incidents.

6.a
Packet Pg. 241 Attachment: Attachment A: Clinician Services Agreement (6279 : CWCRT Cost-Sharing Agreement with San Bruno PD and SMC) • Participate in case review, program planning and collaborative problem-solving activities. • Participate in meetings with community partners, service providers and stakeholder organizations as appropriate.

D. Documentation and BHRS Requirements
• Complete documentation, reports and records required by applicable law, professional standards, BHRS and the respective Cities.
• Document crisis response, follow-up and related services in BHRS systems when required. • Maintain accurate and timely records necessary for program administration, reporting and continuity of care. • Comply with BHRS policies, procedures, training, credentialing and documentation requirements necessary to perform CWCRT services.
• Participate in required BHRS consultation, quality assurance and program-monitoring activities.

E. Opioid Remediation and Diversion Services.

To the extent services are funded with opioid settlement funds, Consultant shall provide evidence-based or evidenceinformed outreach, assessment, care coordination, referral, diversion and deflection services for individuals with opioid use disorder or co-occurring substance use and mental health conditions who are involved in, at risk of becoming involved in or transitioning from the criminal justice system. Such services shall focus on opioid remediation and comply with applicable settlement requirements, California State-Subdivision Agreements and current guidance issued by the California Department of Health Care Services. Consultant shall maintain sufficient documentation to identify the services, populations served, time charged, and outcomes reasonably required for expenditure reporting.

EXHIBIT B CONFIDENTIALITY, DATA SECURITY AND RECORDS MANAGEMENT

1. CONFIDENTIAL INFORMATION
Consultant may receive or access confidential, sensitive, protected or legally restricted information, including law enforcement records, protected health information, medical information, personally identifiable information, behavioral health records and information maintained by BHRS. Consultant shall use and disclose such information only as authorized by law and as necessary to perform services under this Agreement.

2. COMPLIANCE WITH LAW AND PROGRAM REQUIREMENTS
Consultant shall comply with applicable federal, state and local privacy and confidentiality requirements, including applicable HIPAA requirements, California medical-information and mental-health confidentiality requirements, criminal justice information requirements, the California Public Records Act where applicable, and the policies of the Cities and BHRS. Consultant shall execute any Business Associate Agreement or other privacy instrument required before accessing protected health information.

3. ACCESS LIMITATIONS
Consultant shall access confidential information only for purposes necessary to perform services and shall not access, copy, use, disclose or distribute information for an unauthorized purpose.

4. SECURITY SAFEGUARDS
Consultant shall maintain reasonable administrative, technical and physical safeguards to protect confidential information from unauthorized access, disclosure, alteration, destruction or loss. Electronic records shall be maintained using secure systems and devices consistent with applicable requirements.

5. SECURITY INCIDENTS
Consultant shall immediately notify both Cities and BHRS of any actual or suspected unauthorized disclosure, loss, theft, compromise or security incident involving confidential information and shall cooperate with investigation, mitigation, notification and corrective action.

6. RECORD RETENTION
Consultant shall retain records in accordance with applicable law, professional standards, BHRS requirements and applicable City record-retention requirements.

7. RETURN OR DISPOSITION OF INFORMATION
Upon expiration or termination, Consultant shall return or securely dispose of confidential information as directed by the applicable City or BHRS, except when retention is required by law, professional licensing requirements or the BHRS Agreement.

6.a
Packet Pg. 242 Attachment: Attachment A: Clinician Services Agreement (6279 : CWCRT Cost-Sharing Agreement with San Bruno PD and SMC)

8. RETURN OF PROPERTY
Upon expiration or termination of this Agreement, Consultant shall promptly return City and BHRS property, including identification cards, access credentials, keys, vehicles, electronic devices, documents and other materials provided for performance of services, unless otherwise directed in writing.

EXHIBIT C INSURANCE REQUIREMENTS
Consultant shall procure and maintain, throughout the term of this Agreement and for any additional period required below, insurance with insurers authorized to do business in California and with a Best's rating of not less than A:VII, unless otherwise approved in writing by both Cities.

A. Commercial Automobile Liability Insurance
Commercial Automobile Liability Insurance providing bodily injury liability and property damage coverage for liability arising out of the use of owned, leased, hired and non-owned automobiles, with limits of not less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate.

B. Commercial General Liability Insurance
Commercial General Liability Insurance with limits of not less than $1,000,000 per occurrence, $2,000,000 general aggregate and $2,000,000 products/completed operations aggregate. Coverage shall include premises and operations, completed operations, products liability, contractual liability, broad-form property damage and personal injury liability.

C. Professional Liability Insurance
Professional Liability Insurance covering negligent acts, errors or omissions arising from Consultant's professional services, with limits of not less than $1,000,000 per claim and $1,000,000 aggregate. If written on a claims-made basis, coverage shall be maintained or an extended reporting period obtained for at least two years after services are completed.

D. Workers' Compensation and Employer's Liability
Workers' compensation insurance and employer's liability insurance shall be maintained to the extent required by law. If Consultant has no employees and is legally exempt from workers' compensation coverage, Consultant shall provide documentation acceptable to both Cities.

E. Certificates and Endorsements
• Before the Effective Date, Consultant shall provide each City certificates of insurance evidencing required coverage. • Except for professional liability and workers' compensation, each City and its City Council, boards, commissions, committees, officers, employees and agents shall be named as additional insureds when commercially available and appropriate to the coverage.
• Coverage shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to policy limits.
• Consultant shall provide notice of cancellation or material reduction in coverage as required by the applicable policy and shall promptly notify both Cities upon receiving such notice. • Available insurance proceeds broader than or in excess of the minimum requirements shall be available to the additional insureds to the extent provided by the applicable policy.

F. Material Breach
Failure to maintain required insurance or provide required evidence of coverage constitutes a material breach. The Cities may exercise remedies available under this Agreement, including termination, subject to applicable notice and cure provisions.

6.a
Packet Pg. 243 Attachment: Attachment A: Clinician Services Agreement (6279 : CWCRT Cost-Sharing Agreement with San Bruno PD and SMC) 1 AGREEMENT BETWEEN

THE CITIES OF SAN BRUNO AND PACIFICA AND

THE COUNTY OF SAN MATEO FOR THE PROVISION OF

COMMUNITY WELLNESS CRISIS RESPONSE TEAM (CWCRT)
The purpose of this Agreement is to establish an agreement between the County of San Mateo (County), acting through the Behavioral Health and Recovery Services (BHRS) of San Mateo County Health, and the City Police Departments of San Bruno and Pacifica (each, a “City” and together, the “Cities”) for the provision of the law enforcement co-responding mobile crisis services, Community Wellness and Crisis Response Team (CWCRT), for FY26-28, to improve City and County response to community members experiencing mental health crisis.

The Parties agree to the following:

1. Exhibits and Attachments
Attachment I – HIPAA Requirements
Attachment II – County Driving Policy

2. Background Information
In December 2021, the County launched the Pilot Program of the CWCRT, designed as a law enforcement co-responding mobile crisis model, based on best practice models in other jurisdictions. CWCRT enhances city and county responses to incidents involving individuals experiencing mental health crises, by supplementing that response with the engagement of mental health clinician embedded in each partner police department. The CWCRT clinicians assist in the first response by providing early intervention, crisis de-escalation, 5150 evaluation, involuntary hold, and referrals to therapeutic hospitalizations, and follow-up case management linkages to support services for individuals in mental health crises. BHRS provides ongoing clinical training opportunities, as-needed consultation, oversight on the crisis response work, technical and infrastructure support, and contract monitoring responsibilities.

The CWCRT Pilot Program demonstrated reduction in psychiatric emergency service (PES) admissions and improved linkage connection to needed on-going treatment for the community members in crisis, as reported by John W.

Gardner Center for Youth and Their Communities of the Stanford University Graduate School of Education (Gardner Center), based on their evaluation study examining the interventions and assessment methods utilized by the CWCRT participant cities.

6.b
Packet Pg. 244 Attachment: Attachment B: Agreement Between the County of San Mateo BHRS, the City of San Bruno, and the City of Pacifica (6279 : CWCRT 2 The current Agreement covers the period of FY2026-2028 for the implementation of CWCRT services in the Cities of San Bruno and Pacifica.

3. Purpose or Scope of Work
The Cities enter into this Agreement with the County to enhance their response to community members in mental health crises. In the event of a suspected mental health crisis within their city jurisdiction, the city-retained licensed mental health clinician shared between San Bruno and Pacifica Police Departments will respond to the scene together with the City law enforcement officer, exercising their independent judgment and expertise while in collaboration with the officer.

The goal of the immediate co-response will be to de-escalate the crisis and to support the safety of the individual in crisis, those around the individual, and all responding to the incident. The mental health clinician will then assess the person suspected to be in mental health crisis (“the client”), determine the best course of action (e.g., temporary mandatory placement in a medical facility for psychiatric evaluation and treatment under Section 5150 of the Welfare and Institutions Code (“W&I”), referral for treatment, etc.) and provide needed follow-up support and linkages to further stabilize the crisis and prevent future similar crises from happening again.

Another goal of the CWCRT program is that clients in mental health crisis contacting and interacting with law enforcement receive early intervention and guidance toward appropriate behavioral health services, i.e., mental health and substance use issues. The mental health clinician will be trained in the range of available behavioral health resources both within BHRS and in the community, and the law enforcement/mental health clinician response teams will collaboratively decide on the best course of action and resources for the client.

The County of San Mateo derives direct benefit from the implementation of this Agreement, by way of, for example, increasing its ability to directly respond to community members in mental health crisis; enhancing response time for those in need of behavioral health services and resources; and creating a broader and more effective continuum of care that results in a decrease in justice system contacts.

Important program outcomes of CWCRT include, but are not limited to, residential stability, improved mental health and connection to needed services

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Packet Pg. 245 Attachment: Attachment B: Agreement Between the County of San Mateo BHRS, the City of San Bruno, and the City of Pacifica (6279 : CWCRT 3 and treatment, reduced use of acute and emergency services, and reduced contact with the criminal justice system.

To achieve a healthy and integrated community, this Agreement represents a partnership between the Cities and the County to jointly exercise their common powers to enhance community linkages and help stabilize and improve the health and well-being of persons experiencing mental health crises. Important outcomes include, but are not limited to, residential stability, improved mental health and connection to needed services and treatment, reduced use of acute and emergency services, reduced potential unfavorable outcomes while interacting with law enforcement officers, and reduced contact with the criminal justice system.

4. Relationship of the Parties
The Parties acknowledge and agree that the services performed under this Agreement by the licensed mental health clinician shall be conducted by a California-licensed clinical professional (e.g., licensed social worker, licensed marriage and family therapist, licensed psychologist) who is an independent contract clinician retained by the Cities of San Bruno and Pacifica. The California-licensed clinician shall be a qualified independent behavioral health professional, competent of appropriate and sound clinical judgment and decision-making in interacting with behavioral health clients, their family members, and community. In addition, their professional conduct and clinical judgment in delivering behavioral health crisis and clinical services in California are governed by their License Board.

The clinician is and shall remain an independent contractor while providing services under specific terms of a contract between the Cities and the clinician and at no time shall the clinician be deemed an employee of the Cities or BHRS or the County.

5. Mutual Responsibilities of the Parties

5.1 The Parties agree to adopt and modify as needed policies and procedures developed during the Pilot phase of the CWCRT Program regarding, but not limited to, scope of work, necessary training, client grievance process, documentation requirement, and handling and disposition of data generated by the CWCRT Program. The policies and procedures will reflect the Parties’ mutual understanding that the CWCRT clinician is a professional who exercises independent clinical judgment and expertise in the performance of their scope of work, complying with all of the County’s requirements related to crisis

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Packet Pg. 246 Attachment: Attachment B: Agreement Between the County of San Mateo BHRS, the City of San Bruno, and the City of Pacifica (6279 : CWCRT 4 mental health services, applicable laws and ethics, follow-up clinical support to stabilize CWCRT clients, required documentation and reporting procedures, record storage and releases, ethics and professional conduct expected of a mental health clinician as governed by their License Board, applicable state and federal laws, including but not limited to the Health Insurance Portability and Accountability Act of 1996 (HIPAA), and State Medi-Cal requirements related to mental health and crisis response service delivery, and BHRS Documentation Guidelines.

5.2 The Parties will participate, as needed, in efforts to obtain and analyze data to document the effectiveness of the Program in reaching the anticipated goals and objectives listed under Section 7 of this Agreement, while protecting and respecting individuals’ confidentiality and privacy rights per HIPAA requirements.

5.3 The Parties will participate in all the collaborative trainings when appropriate and follow the developed program strategies and protocol of the response team, in a manner that respects the dignity and diversity of community members.

6. Responsibilities of the Cities

6.1 The Cities shall be responsible for the following:
• Recruit, hire, and employ/contract a license-appropriate clinician for the Program, and hold all applicable administrative oversight of the work of the CWCRT clinician.
• Ensure the licensed mental health clinician documents, maintains, and reports client level data as requested by BHRS.
• Ensure the licensed mental health clinician possesses and maintains a valid license to engage in the practice of crisis and therapeutic services in the State of California (LCSW, LMFT, or Licensed Psychologist). • Ensure the licensed mental health clinician adheres to and delivers all tasks and responsibilities listed in Section 5.2 of this Agreement. • Ensure the licensed mental health clinician passes the required BHRS certification test to become 5150-certified and takes all required training annually to keep up with laws and ethics related to provision of crisis services.
• Participate in meetings with BHRS, and as needed with other cities and other CWCRT clinicians for progress status, data collection, outcomes evaluation, coordination, and program development.

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Packet Pg. 247 Attachment: Attachment B: Agreement Between the County of San Mateo BHRS, the City of San Bruno, and the City of Pacifica (6279 : CWCRT 5 • Timely bring to the attention of the County if/when issues or concerns related to the legal, ethical, and clinical practices of the clinician emerge.

6.2 The scope of work provided by the CWCRT mental health clinician will comply with all the County’s requirements related to crisis mental health services, and the documentation and reporting procedures under the BHRS Documentation Guidelines. The CWCRT clinician’s duties shall include, but are not limited to the following:

A. Perform initial diagnostic evaluation during a crisis, noting behavioral symptoms which may indicate organic and/or mental disorders in children, youth, or adults.

B. Determine whether individuals meet criteria for an involuntary hold under W&I 5150 or W&I 5585 and follow appropriate
procedures.

C. Perform suicidal/homicidal/Grave Disability risk assessments.

D. Provide Crisis Intervention and Crisis De-escalation.

E. Determine other resources appropriate to connect individuals to needed services or treatment.

F. Provide follow-up counseling, engagement support and case management linkage to refer clients to appropriate resources within BHRS or in the community.

G. Work closely with different communities including, but not limited to, law enforcement, behavioral health providers, outpatient clinics, and BHRS-contracted agencies to provide quality crisis care.

H. Conduct home visits and/or field-based services, for crisis response and follow-up stabilization support.

I. Participate in monthly San Mateo County Field Crisis Consultation Committee (FCCC) meetings.

J. Collect and evaluate medical or psychosocial data such as case histories, behavior patterns and family relationships of patients/clients as requested.

K. Work as a care team member with other treatment disciplines or treatment providers of BHRS or BHRS-contracted agencies, for purpose of crisis safety planning and/or prevention of recidivism.

L. Utilize Trauma Informed Care and other Evidence-based practices.

M. Provide consultation and education services to law enforcement colleagues, family members, and community as indicated.

N. Document all crisis response, crisis-related engagement, follow-up services, and related administrative tasks in Avatar which is the electronic health record system (EHR) of BHRS.

O. Obtain insurance information from their crisis clients and

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Packet Pg. 248 Attachment: Attachment B: Agreement Between the County of San Mateo BHRS, the City of San Bruno, and the City of Pacifica (6279 : CWCRT 6 enter/upload such information into Avatar for care coordination and billing purposes.

P. As a HIPAA protected record, 5150 applications completed by the CWCRT clinician shall be uploaded onto Avatar timely and be incorporated as a part of the client’s clinical record.

Q. Ensure the CWCRT clinician adheres to the County Driving Policy and the Safe Driver Program (See Attachment II), as well as coordinate with BHRS and/or DPW regularly and timely for maintenance needs of the provided county vehicle.

7. Responsibilities of the County
BHRS shall be responsible for the following:
• Ensure required onboarding documentation and orientation, needed 5150 certification training, BHRS and community mental health/substance use services and resources training, clinical and technical consultation, and periodic training related to crisis response, crisis de-escalation, crisis assessment, 5150 involuntary hold, laws and ethics as arranged for or provided to the mental health clinicians.
• Provide the mental health clinician with County laptop and needed applications and technical support to address related technical issues as arise in the use and maintenance of this equipment.
• Provide credentialing of the clinician for access to Avatar electronic health record for the purpose of client look-up and documentation of mental health services.
• Provide the mental health clinician with County vehicle and coordinate regular maintenance needs with DPW and the Cities.
• Hold meetings with the mental health clinician and/or the Cities for the purpose of contract monitoring, quality assurance, clinical consultation, and clinical adherence.
• Ensure the mental health clinician follows and complies with all legal and clinical requirements related to the Agreement with the County.

8. Goals of the CWCRT Program
Goals of the CWCRT Program are:

Goal 1: Law enforcement staff and the mental health clinician will respond together to active crisis situations in San Bruno and Pacifica where mental health crisis is a factor.

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Packet Pg. 249 Attachment: Attachment B: Agreement Between the County of San Mateo BHRS, the City of San Bruno, and the City of Pacifica (6279 : CWCRT 7 Goal 2: Improve outcomes for individuals experiencing a crisis due to mental illness or suspected mental illness.

Goal 3: Increase access to appropriate behavioral health resources, services, and treatment within the County behavioral health system.

Goal 4: Increase knowledge of mental health conditions and effective intervention strategies among law enforcement personnel.

Goal 5: Law enforcement will strengthen relationships with service providers and community.

The Parties agree to meet and confer periodically to assess and revise program goals, and to add new program goals, as appropriate.

9. Special Terms and Conditions

9.1 Coordination and Oversight
The assigned BHRS Clinical Services Manager will be responsible for the oversight of this Agreement, and coordinate with the Cities regularly and on an ongoing basis.

The Chiefs of Police of San Bruno and Pacifica, or their designees, will participate in the BHRS contract monitoring meetings as needed to monitor the progress towards its objectives, review any operational issues that have arisen, and identify items for ongoing work plan as needed.

9.2 Conflict Resolution
In the event of disagreements or conflicts between the Parties to this Agreement, the disagreement or conflict will be addressed and resolved during the contract monitoring meeting between BHRS and the Cities. In the event when consultation at that level does not resolve the disagreement or conflict, then the Chiefs of Police or their designees, BHRS Clinical Services Manager, and BHRS’ Deputy Director of Adult and Older Adult Services shall meet and confer and attempt to resolve the matter. Finally, in the event the disagreement or conflict remains, the BHRS Director (or designee) and the Chiefs shall meet and confer.

9.3 Records and Confidentiality
Records created by the mental health clinician under the CWCRT program and maintained in the County system (Avatar) shall be considered the County’s records, free from the control and direction of the Cities. Such records will be subject to all federal, state, and local laws and regulations regarding the protection of client/patient privacy and confidentiality.

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Packet Pg. 250 Attachment: Attachment B: Agreement Between the County of San Mateo BHRS, the City of San Bruno, and the City of Pacifica (6279 : CWCRT 8 Records created by the mental health clinician retained by the Cities under the CWCRT program and maintained by each of the Cities in separate City-owned database shall be considered the City’s records, free from the control and direction of the County.

The Parties agree that the mental health clinician must adhere to the privacy requirements of HIPAA. BHRS will train the clinician on federal, state, and local policies and procedures with respect to the confidentiality and use or disclosure of protected health information of clients as necessary and appropriate for the clinician to carry out their functions. BHRS will provide the clinician with the appropriate Health System policies and procedures, which are subject to change from time to time.

The County reserves the right to take appropriate action for violation of its policies, and such action may include the immediate termination of this Agreement with the Cities or strong recommendation of the immediate termination of the specific clinician who violates Federal, State, or local law and policy.

BHRS shall maintain beneficiary medical and/or clinical records for a period of ten (10) years, except that the records of the persons under age eighteen (18) at the time of treatment shall be maintained: a) until one (1) year beyond the person's eighteenth (18th) birthday or b) for a period of ten (10) years beyond the date of discharge, whichever is later. This rule does not supersede professional standards (BHRS is allowed to maintain records for a longer period if required by other regulations or licenses).

10. Hold Harmless and Indemnification

10.1. The County shall defend, hold harmless, and indemnify the Cities from and against all claims, suits, or actions of every name, kind, and description which result from the acts or omissions of the County's representatives for services provided under this Agreement.

10.2. The Cities, individually and together, shall defend, hold harmless, and indemnify the County and its employees, agents, and servants from all claims, suits, or actions of every name, kind, and description which result from the acts or omissions of the Cities and/or its respective mental health clinician, officers, employees, agents, contractors, subcontractors, and servants.

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Packet Pg. 251 Attachment: Attachment B: Agreement Between the County of San Mateo BHRS, the City of San Bruno, and the City of Pacifica (6279 : CWCRT 9 10.3. The duty of each party to defend, hold harmless, and indemnify the other as set forth herein shall include the duty to defend as set forth in Section 2778 of the California Civil Code.

10.4. In the event of concurrent negligence (or intentional/reckless acts) of the Cities and/or its respective officers and employees, on the one hand, and the County and/or its officers, employees, agents, and servants, on the other hand, then the liability for any and all claims for injuries or damage to persons and/or property which arise out of terms and conditions of this Agreement shall be apportioned according to the California theory of comparative fault.

10.5 For purposes of this Agreement, each City shall be solely responsible for the acts, omissions, negligence, or misconduct of its own officers, employees, agents, contractors, and representatives. Nothing in this Agreement shall be construed to create joint and several liability between the Cities.

In the event a claim, action, or liability arises from the joint conduct of both Cities, responsibility for defense, indemnification, and any resulting costs or damages shall be allocated between the Cities in proportion to their respective degrees of fault, as determined by mutual agreement, mediation, arbitration, or a court of competent jurisdiction.

11. Term and Termination

11.1 Term
This Agreement shall be effective immediately upon signature by each of the Parties. The term of the Agreement shall end in two fiscal years on June 30, 2028.

11.2 Amendment/Modification Process
All subsequent modifications or amendments to this Agreement shall be in writing and signed by each of the Parties hereto before they will be effective.

11.3 Termination
Subject to the Parties’ understanding as to the term of this Agreement, detailed in Section 10.1, each Party agrees to remain a party to this Agreement for the entire duration of the term, subject only to termination for cause.

Cause for termination of this Agreement will include only a material breach by another Party or impossibility of performance. Prior to termination for cause, the terminating party must give the other party 30 days written notice of the

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Packet Pg. 252 Attachment: Attachment B: Agreement Between the County of San Mateo BHRS, the City of San Bruno, and the City of Pacifica (6279 : CWCRT 10 alleged material breach and notice of an opportunity to cure such breach during the notice period.

In addition, the Parties acknowledge that implementation of this Agreement is dependent upon the continued availability of contracted mental health clinician services necessary to operate the program. In the event the underlying clinician services agreement expires, is terminated, is not renewed, or clinician services otherwise become unavailable, this Agreement may be terminated by any Party upon thirty (30) days written notice to the other non-terminating Party.

12. Funding/Financial Responsibilities

12.1 Personnel Cost
Personnel costs for the CWCRT mental health clinician retained by the Cities shall be the responsibility of the Cities and be 100% covered by the Cities.

Personnel costs for training, clinical consultation, and technical support from the County are 100% covered by BHRS.

External training courses that the mental health clinician attends shall be 100% covered by the Cities or covered under other arrangements made between the Cities and the contracted clinician.

12.2 Operations, Administration, and Supplies Costs
The Cities shall be responsible for the Operating Costs, Administrative Costs, and Supplies Costs associated with the CWCRT program within their respective jurisdictions.

12.3 Auto, Equipment, and Maintenance Costs
BHRS shall provide a County vehicle and a county laptop including all required applications and software licenses necessary for the clinical documentation of the CWCRT services provided by the clinician retained by the Cities.

The cost of expenses related to the County vehicle, including insurance, maintenance, and fuel, totaling $4,000 per year for one vehicle shall be paid for by the Cities. BHRS shall invoice the Cities on a bi-annual basis 50-50 split, with each City paying $2,000 for the vehicle. Reimbursement from the Cities is expected within twenty (20) business days of the invoice.

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Packet Pg. 253 Attachment: Attachment B: Agreement Between the County of San Mateo BHRS, the City of San Bruno, and the City of Pacifica (6279 : CWCRT 11 Any loss, theft, damage, or destruction of County equipment, including Countyissued vehicles, laptops, software, or other equipment, shall be reported immediately to BHRS and documented as required by County policy.

The Cities shall be responsible for the reasonable costs of repair or replacement only to the extent such loss, theft, damage, or destruction results from the negligence, gross negligence, willful misconduct, or unauthorized use by the Cities, their officers, employees, contractors, agents, or the assigned clinician.

The Cities shall not be responsible for loss, theft, damage, or destruction resulting from criminal acts of third parties, ordinary wear and tear, manufacturer defects, acts of God, or other circumstances beyond the reasonable control of the Cities or the assigned clinician.

13. Contact Information
The followings are contact information of the persons responsible from each party/entity for the completion and maintenance of this Agreement:

13.1 Party A (BHRS) Information
Name: Jei Africa
Address: 2000 Alameda de las Pulgas, San Mateo
Contact number: (650) 753-2748
Email: [email protected]

13.2 Party B (San Bruno) Information
Name: Matt Lethin
Address: 567 El Camino Real, San Bruno, CA 94066
Contact number: (415) 310-3122
Email: [email protected]

13.3 Party C (Pacifica) Information
Name: Maria Sarasua
Address: 2075 Coast Highway, Pacifica, CA 94044
Contact number: (650) 738-7314
Email: [email protected]

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Packet Pg. 254 Attachment: Attachment B: Agreement Between the County of San Mateo BHRS, the City of San Bruno, and the City of Pacifica (6279 : CWCRT 12 Effective Date and Signatures:

This Agreement shall be effective upon the signature of all parties authorized officials. All Parties indicate agreement with this Agreement by their signatures.

Signatures and dates:
_______________________
Jei Africa
Director of BHRS
_______________________
Date
_______________________
Alex McIntyre
City Manager, San Bruno
_______________________
Date
________________________
Sean Charpentier
City Manager, Pacifica
________________________
Date

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Packet Pg. 255 Attachment: Attachment B: Agreement Between the County of San Mateo BHRS, the City of San Bruno, and the City of Pacifica (6279 : CWCRT 13 Attachment 1
Health Insurance Portability and Accountability Act (HIPAA) Business Associate Requirements

DEFINITIONS
Terms used, but not otherwise defined, in this Schedule shall have the same meaning as those terms are defined in 45 Code of Federal Regulations (CFR) sections 160.103, 164.304, and 164.501. All regulatory references in this Schedule are to Title 45 of the Code of Federal Regulations unless otherwise specified.
a. Business Associate. “Business Associate" shall generally have the same meaning as the term "business associate" at 45 CFR 160.103, and in reference to the parties to this agreement shall mean Contractor.
b. Covered Entity. "Covered entity" shall generally have the same meaning as the term “covered entity” at 45 CFR 160.103, and in reference to the party to this agreement shall mean County.
c. HIPAA Rules. "HIPAA rules" shall mean the Privacy, Security, Breach Notification and Enforcement Rules at 45 CFR part 160 and part 164, as amended and supplemented by Subtitle D of the Health Information Technology for Economic and Clinical Health Act provisions of the American Recovery and Reinvestment Act of 2009. d. Designated Record Set. "Designated Record Set" shall have the same meaning as the term "designated record set" in Section 164.501.
e. Electronic Protected Health Information. "Electronic Protected Health Information" (EPHI) means individually identifiable health information that is transmitted or maintained in electronic media; it is limited to the information created, received, maintained or transmitted by Business Associate from or on behalf of Covered Entity. f. Individual. "Individual" shall have the same meaning as the term "individual" in Section 164.501 and shall include a person who qualifies as a personal representative in accordance with Section 164.502(g).
g. Privacy Rule. "Privacy Rule" shall mean the Standards for Privacy of Individually Identifiable Health Information at 45 CFR Part 160 and Part 164, Subparts A and E. h. Protected Health Information. "Protected Health Information" (PHI) shall have the same meaning as the term "protected health information" in Section 160.103 and is limited to the information created or received by Business Associate from or on behalf of County. i. Required By Law. "Required by law" shall have the same meaning as the term "required by law" in Section 164.103.
j. Secretary. "Secretary" shall mean the Secretary of the United States Department of Health and Human Services or his or her designee.
k. Breach. The acquisition, access, use, or disclosure of PHI in violation of the Privacy Rule that compromises the security or privacy of the PHI and subject to the exclusions set forth in Section 164.402. Unless an exception applies, an impermissible use or disclosure of PHI is presumed to be a breach, unless it can be demonstrated there is a low Issued by County of San Mateo Contract Compliance Committee ~ December 9, 2015 Page 1

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Packet Pg. 256 Attachment: Attachment B: Agreement Between the County of San Mateo BHRS, the City of San Bruno, and the City of Pacifica (6279 : CWCRT 14 probability that the PHI has been compromised based upon, at minimum, a four-part risk assessment:

1. Nature and extent of PHI included, identifiers and likelihood of re-identification;

2. Identity of the unauthorized person or to whom impermissible disclosure was made;

3. Whether PHI was actually viewed or only the opportunity to do so existed;

4. The extent to which the risk has been mitigated.
l. Security Rule. "Security Rule" shall mean the Security Standards for the Protection of Electronic Protected Health Information at 45 CFR Part 160 and Part 164, Subparts A and C.
m. Unsecured PHI. “Unsecured PHI” is protected health information that is not rendered unusable, unreadable, or indecipherable to unauthorized individuals through the use of a technology or methodology specified by the Secretary in relevant HHS guidance. n. Security Incident. "Security Incident" shall mean the attempted or successful unauthorized access, use, disclosure, modification, or destruction of information or interference with systems operations in an information system. “Security Incident” includes all incidents that constitute breaches of unsecured protected health information.

OBLIGATIONS AND ACTIVITIES OF CONTRACTOR AS BUSINESS ASSOCIATE a. Business Associate agrees to not use or further disclose Protected Health Information other than as permitted or required by the Agreement or as required by law. b. Business Associate agrees to use appropriate safeguards to comply with Subpart C of 45 CFR part 164 with respect to EPHI and PHI, and to prevent the use or disclosure of the Protected Health Information other than as provided for by this Agreement. c. Business Associate agrees to make uses and disclosures requests for Protected Health Information consistent with minimum necessary policy and procedures. d. Business Associate may not use or disclose protected health information in a manner that would violate subpart E of 45 CFR part 164.504 if used or disclosed by Covered Entity.
e. Business Associate agrees to mitigate, to the extent practicable, any harmful effect that is known to Business Associate of a use or disclosure of Protected Health Information by Business Associate in violation of the requirements of this Agreement. f. Business Associate agrees to report to County any use or disclosure of Protected Health Information not authorized by this Agreement.
g. Business Associate agrees to ensure that any agent, including a subcontractor, to whom it provides Protected Health Information received from, or created or received by Business Associate on behalf of County, agrees to adhere to the same restrictions and conditions that apply through this Agreement to Business Associate with respect to such information.
h. If Business Associate has Protected Health Information in a Designated Record Set, Business Associate agrees to provide access, at the request of County, and in the time and manner designated by County, to Protected Health Information in a Designated Record Set, to County or, as directed by County, to an Individual in order to meet the requirements under Section 164.524.

Issued by County of San Mateo Contract Compliance Committee ~ December 9, 2015 Page 2

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Packet Pg. 257 Attachment: Attachment B: Agreement Between the County of San Mateo BHRS, the City of San Bruno, and the City of Pacifica (6279 : CWCRT 15 i. If Business Associate has Protected Health Information in a Designated Record Set, Business Associate agrees to make any amendment(s) to Protected Health Information in a Designated Record Set that the County directs or agrees to make pursuant to Section 164.526 at the request of County or an Individual, and in the time and manner designed by County.
j. Business Associate agrees to make internal practices, books, and records relating to the use and disclosure of Protected Health Information received from, or created or received by Business Associate on behalf of County, available to the County at the request of County or the Secretary, in a time and manner designated by the County or the Secretary, for purposes of the Secretary determining County's compliance with the Privacy Rule.
k. Business Associate agrees to document such disclosures of Protected Health Information and information related to such disclosures as would be required for County to respond to a request by an Individual for an accounting of disclosures of Protected Health Information in accordance with Section 164.528. l. Business Associate agrees to provide to County or an Individual in the time and manner designated by County, information collected in accordance with Section (k) of this Schedule, in order to permit County to respond to a request by an Individual for an accounting of disclosures of Protected Health Information in accordance with Section 164.528.
m. Business Associate shall implement administrative, physical, and technical safeguards that reasonably and appropriately protect the confidentiality, integrity, and availability of EPHI that Business Associate creates, receives, maintains, or transmits on behalf of County.
n. Business Associate shall conform to generally accepted system security principles and the requirements of the final HIPAA rule pertaining to the security of health information.
o. Business Associate shall ensure that any agent to whom it provides EPHI, including a subcontractor, agrees to implement reasonable and appropriate safeguards to protect such EPHI.
p. Business Associate shall report to County any Security Incident within three (3) business days of becoming aware of such incident. Business Associate shall also facilitate breach notification(s) to the appropriate governing body (i.e. HHS, OCR, etc.) as required by law. As appropriate and after consulting with County, Business Associate shall also notify affected individuals and the media of a qualifying breach. q. Business Associate understands that it is directly liable under the HIPAA rules and subject to civil and, in some cases, criminal penalties for making uses and disclosures of Protected Health Information that are not authorized by this Attachment, the underlying contract as or required by law.

PERMITTED USES AND DISCLOSURES BY CONTRACTOR AS BUSINESS ASSOCIATE Except as otherwise limited in this Schedule, Business Associate may use or disclose Protected Health Information to perform functions, activities, or services for, or on behalf of, County as specified in the Agreement; provided that such use or disclosure would not violate the Privacy Rule if done by County.

Issued by County of San Mateo Contract Compliance Committee ~ December 9, 2015 Page 3

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Packet Pg. 258 Attachment: Attachment B: Agreement Between the County of San Mateo BHRS, the City of San Bruno, and the City of Pacifica (6279 : CWCRT 16 OBLIGATIONS OF COUNTY
a. County shall provide Business Associate with the notice of privacy practices that County produces in accordance with Section 164.520, as well as any changes to such notice. b. County shall provide Business Associate with any changes in, or revocation of, permission by Individual to use or disclose Protected Health Information, if such changes affect Business Associate's permitted or required uses and disclosures. c. County shall notify Business Associate of any restriction to the use or disclosure of Protected Health Information that County has agreed to in accordance with Section 164.522.

PERMISSIBLE REQUESTS BY COUNTY
County shall not request Business Associate to use or disclose Protected Health Information in any manner that would not be permissible under the Privacy Rule if so requested by County, unless the Business Associate will use or disclose Protected Health Information for, and if the Agreement provides for, data aggregation or management and administrative activities of Business Associate.

DUTIES UPON TERMINATION OF AGREEMENT
a. Upon termination of the Agreement, for any reason, Business Associate shall return or destroy all Protected Health Information received from County, or created, maintained, or received by Business Associate on behalf of County, that Business Associate still maintains in any form. This provision shall apply to Protected Health Information that is in the possession of subcontractors or agents of Business Associate. Business Associate shall retain no copies of the Protected Health Information. b. In the event that Business Associate determines that returning or destroying Protected Health Information is infeasible, Business Associate shall provide to County notification of the conditions that make return or destruction infeasible. Upon mutual agreement of the Parties that return or destruction of Protected Health Information is infeasible, Business Associate shall extend the protections of the Agreement to such Protected Health Information and limit further uses and disclosures of such Protected Health Information to those purposes that make the return or destruction infeasible, for so long as Business Associate maintains such Protection Health Information.

MISCELLANEOUS
a. Regulatory References. A reference in this Schedule to a section in the HIPAA Privacy Rule means the section as in effect or as amended, and for which compliance is required.
b. Amendment. The Parties agree to take such action as is necessary to amend this Schedule from time to time as is necessary for County to comply with the requirements of the Privacy Rule and the Health Insurance Portability and Accountability Act, Public Law 104-191.

Issued by County of San Mateo Contract Compliance Committee ~ December 9, 2015 Page 4

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Packet Pg. 259 Attachment: Attachment B: Agreement Between the County of San Mateo BHRS, the City of San Bruno, and the City of Pacifica (6279 : CWCRT 17 c. Survival. The respective rights and obligations of Business Associate under this Schedule shall survive the termination of the Agreement. d. Interpretation. Any ambiguity in this Schedule shall be resolved in favor of a meaning that permits County to comply with the Privacy Rule.
e. Reservation of Right to Monitor Activities. County reserves the right to monitor the security policies and procedures of Business Associate.

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Packet Pg. 260 Attachment: Attachment B: Agreement Between the County of San Mateo BHRS, the City of San Bruno, and the City of Pacifica (6279 : CWCRT

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
8/24/2026
1 SUBJECT:

Authorize the acceptance of $31,222.27 from the State of California’s Cannabis Tax Fund Grant Program, and authorizing execution of the related grant agreement with the California Highway Patrol, for the education, prevention, and enforcement of impaired driving laws.

RECOMMENDED ACTION:

Adopt a resolution of the City Council of the City of Pacifica authorizing the acceptance of $31,222.27 from the State of California’s Cannabis Tax Fund Grant Program, and authorizing execution of the related grant agreement with the California Highway Patrol, for the education, prevention, and enforcement of impaired driving laws.

STAFF CONTACT:

Travis Meyerhoff, Police Sergeant
(650) 738-7314
[email protected]
BACKGROUND:

With the passage of Proposition 64 in 2016, the Control, Regulate and Tax Adult Use of Marijuana Act (AUMA), California voters mandated the state to set aside funding for the CHP to provide grants to local governments and Qualified Nonprofit Organizations for the education, prevention, and enforcement of impaired driving laws pursuant to Section 34019 (f)(3)(B) Revenue and Taxation Code (RTC).

The Cannabis Tax Fund Grant Program funding for fiscal year 2026/2027 is $13,000,000.00 for the education, prevention, and the enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis and cannabis products.

The intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve the Pacifica Police Department’s effectiveness through training and development of new strategies.

DISCUSSION:

In 2024 and 2025, 308 traffic collisions occurred in Pacifica. Of those, 125, or approximately 40%, resulted in injuries. When the data was evaluated, approximately 20% of all reported collisions were determined to have been caused by impaired driving.

In 2024 and 2025, the Pacifica Police Department made approximately 161 arrests for driving while impaired. Of these, 60 DUI/DUI Drug arrests involved a traffic collision in which driving while impaired was identified as the primary contributing factor. 7 Packet Pg. 261
Pacifica City Council 2
August 24, 2026
Due to low staffing levels and budgetary constraints, the police department does not have the capacity to staff a specialized traffic unit. Any special enforcement operation or public education presentation requires personnel to work overtime which is both costly and unsustainable. This grant award will enable the police department to fund six DUI/DUI Drug saturation patrols and one DUI/DUI Drug checkpoint, and to purchase high-visibility traffic vests, flashlights, and pen lights for drug recognition evaluators to be used during DUI/DUI Drug checkpoints and enforcement details.

Staff submitted a grant application requesting funding and received an award totaling $31,222.27 under grant award number 30954. The grant performance period runs from July 1, 2026 through June 30, 2027. The request included personnel costs for special enforcement and saturation patrols, and funding for high-visibility traffic vests, flashlights, and pen lights for drug recognition evaluators. The application also requested two mobile identification devices, which were not included in the final award.

ALTERNATIVE ACTION:

Council may choose not to adopt the resolution. However, not doing so will result in the City forfeiting this award of $31,222.27 for impaired driving education and enforcement.

RELATION TO CITY COUNCIL STRATEGIC GOAL 1:
• Enhance organizational and fiscal stability: Adopting the resolution will support the strategic initiative to pursue grant funding.

FISCAL IMPACT:

Acceptance of the grant will provide $31,222.27 in Cannabis Tax Fund Grant Program revenue to the Police Department for the grant performance period of July 1, 2026 through June 30, 2027. The grant requires no local cash match. Funds are disbursed by the California Highway Patrol on a reimbursement basis following quarterly reporting, and under the terms of the grant agreement the City is responsible for any project costs that exceed the awarded amount. Grant revenue and the corresponding expenditures will be appropriated in the Police Department budget as shown in the detailed budget estimate below. There is no anticipated impact to the General Fund.

ORIGINATED BY:

Police
ATTACHMENT LIST:

Attachment A: FY 26-27 CTFGP Grant Agreement (PDF)
7 Packet Pg. 262
Pacifica City Council 3
August 24, 2026
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA

ACCEPTING CANNABIS TAX FUND GRANT PROGRAM FUNDS AND AUTHORIZING

EXECUTION OF THE GRANT AGREEMENT
WHEREAS, the California Highway Patrol has been delegated the responsibility by the Legislature of the State of California for the administration of the Cannabis Tax Fund Grant Program, setting up necessary procedures governing the application; and

WHEREAS, said procedures established by the California Highway Patrol require the Applicant to certify by resolution the approval of the application to the State; and WHEREAS, successful Applicants will enter into an agreement with the California Highway Patrol to complete the Grant Scope.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pacifica accepts the Cannabis Tax Fund Grant Program award and authorizes execution of the grant agreement with the California Highway Patrol in the amount of $31,222.27; and

1. Certifies that said Applicant has or will have available, prior to commencement of any work on the project included in this application, the sufficient funds to complete the project if the grant is awarded; and

2. Certifies that if the project is awarded, the Applicant has or will have sufficient funds to operate and maintain the project, and

3. Certifies that the Applicant has reviewed, understands, and agrees to the General Provisions contained in the program regulations; and

4. Delegates the authority to the Chief of Police to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the Grant Scope; and

5. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 24th day of August, 2026, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_________________________
Christine Boles, Mayor
ATTEST: APPROVED AS TO FORM:
7 Packet Pg. 263
Pacifica City Council 4
August 24, 2026
_________________________ _________________________
Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 7 Packet Pg. 264
State of California

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
GRANT AGREEMENT - Page 1
Award Number
30954 ________________________________________________________________

1. GRANT TITLE
FY26/27 CTFGP Law Enforcement – Pacifica Police Department

2. NAME OF ORGANIZATION/AGENCY
Pacifica Police Department

3. ORGANIZATION/AGENCY SECTION TO ADMINISTER GRANT
Pacifica Police Department

4. PROJECT PERFORMANCE PERIOD
From: 07/01/2026 To: 06/30/2027

5. PURCHASE ORDER NUMBER

6. GRANT OPPORTUNITY INFORMATION DESCRIPTION
Law Enforcement grants provide financial assistance to allied agencies for the education, prevention, and the enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis and cannabis products.

The intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve the Organization/Agency’s effectiveness through training and development of new strategies.

7. FUNDS ALLOCATED UNDER THIS GRANT AGREEMENT SHALL NOT EXCEED $31,222.27

8. TERMS AND CONDITIONS
The Grantee agrees to complete the Project, as described in the Project Description. The Grantee’s Grant Application, and the California Code of Regulations, Title 13, Division 2, Chapter 13, Sections 1890.00-1890.27, are hereby incorporated into this Grant Agreement by reference.

The parties hereto agree to comply with the Terms and Conditions of the following attachments:
• Schedule A – Project Description, Problem Statement, Goals and Objectives, and Method of Procedure • Schedule B – Detailed Budget Estimate
• Schedule B-1 – Budget Narrative
We, the officials named below, hereby swear, under penalty of perjury under the laws of the State of California, that we are duly authorized to legally bind the Grant recipient to the above-described Grant Terms and Conditions.

IN WITNESS WHEREOF, this Grant Agreement is executed by the parties hereto.

9. APPROVAL SIGNATURES
A. AUTHORIZED OFFICIAL OF ORGANIZATION/AGENCY
Name: Maria Sarasua
Title: Chief of Police
Phone: (650) 738-7314
Address: 2075 Coast Highway
Pacifica, CA 94044
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
B. AUTHORIZED OFFICIAL OF CHP
Name: Elliotte Johnson Phone: (916) 843-4360
Title: Captain Fax: (916) 322-3169
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
C. ACCOUNTING OFFICER OF CHP
Name: M. V. Fojas Phone: (916) 843-3531
Title: Commander Fax: (916) 322-3159
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)

10. AUTHORIZED FINANCIAL CONTACT TO RECEIVE

REIMBURSEMENT PAYMENTS
Name: Lucy Xie
Title: Deputy Director of Finance
Phone: (650) 738-7314
Address: 170 Santa Maria Avenue
Pacifica, CA 94044

7.a
Packet Pg. 265 Attachment: Attachment A: FY 26-27 CTFGP Grant Agreement (6269 : Cannabis Tax Grant Funds)

TERMS AND CONDITIONS
Grantee shall comply with the California Code of Regulations, Title 13, Division 2, Chapter 13 Section 1890, et seq. and all other Terms and Conditions noted in this Grant Agreement. Failure by the Grantee to comply may result in the termination of this Grant Agreement by the California Highway Patrol (hereafter referred to as State). The State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

A. EXECUTION

1. The State (the California Highway Patrol) hereby awards, to the Grantee, the sum of money stated on page one of this Grant Agreement. This funding is awarded to the Grantee to carry out the Project set forth in the Project Description and the terms and conditions set forth in this Grant Agreement.

2. The funding for this Grant Agreement is allocated pursuant to California Revenue and Taxation Code Section 34019(f)(3)(B). The Grantee agrees that the State’s obligation to pay any sum under this Grant Agreement is contingent upon availability of funds disbursed from the California Cannabis Tax Fund to the State. If there is insufficient funding, the State shall have the option to either: 1) terminate this Grant Agreement; whereby, no party shall have any further obligations or liabilities under this Grant Agreement, or 2) negotiate a Grant Agreement Amendment to reduce the grant award and scope of work to be provided under this Grant Agreement.

3. The Grantee is not to commence or proceed with any work in advance of receiving notice that the Grant Agreement is approved. Any work performed by the Grantee in advance of the date of approval by the State shall be deemed volunteer work and will not be reimbursed by the State.

4. The Grantee agrees to provide any additional funding, beyond what the State has agreed to provide, pursuant to this Grant Agreement, and necessary to complete or carry out the Project, as described in this Grant Agreement. Any modification or alteration of this Grant Agreement, as set forth in the Grant Application submitted by the Grantee and on file with the State, must be submitted in writing thirty (30) calendar days in advance to the State for approval.

5. The Grantee agrees to complete the Project within the timeframe indicated in the Project Performance Period, which is on page one of this Grant Agreement.

B. PROJECT ADMINISTRATION

1. The Grantee shall submit all reimbursements, progress, performance, and/or other required reports concerning the status of work performed in furtherance of this Grant Agreement on a quarterly basis, or as requested by the State.

2. The Grantee shall provide the State with a final report showing all Project expenditures, which includes all State and any other Project funding expended, within sixty (60) calendar days after completion of this Grant Agreement.

3. The Grantee shall ensure all equipment which is purchased, maintained, operated, and/or developed is available for inspection by the State.

4. Equipment purchased through this Grant Agreement shall be used for the education, prevention, and enforcement of impaired driving laws, unless the Grantee is funding a portion of the purchased price not dedicated to impaired driving and that portion is not part of the Project costs.

Equipment purchased under this Grant Agreement must only be used for approved Projectrelated purposes, unless otherwise approved by the State in writing.

5. Prior to disposition of equipment acquired under this Grant Agreement, the Grantee shall notify the State via e-mail, and by telephone, by calling the California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit at (916) 843-4360.

7.a
Packet Pg. 266 Attachment: Attachment A: FY 26-27 CTFGP Grant Agreement (6269 : Cannabis Tax Grant Funds)

TERMS AND CONDITIONS
C. PROJECT TERMINATION

1. Grantee or the State may terminate this Grant Agreement at any time prior to the commencement of the Project. Once the Project has commenced, this Grant Agreement may only be terminated if the party withdrawing provides thirty (30) calendar days written notice of their intent to withdraw.
a. If by reason of force majeure the performance hereunder is delayed or prevented, then the term end date may be extended by mutual consent for the same amount of time of such delay or prevention. The term “force majeure” shall mean any fire, flood, earthquake, or public disaster, strike, labor dispute or unrest, embargo, riot, war, insurrection or civil unrest, any act of God, any act of legally constituted authority, or any other cause beyond the Grantee’s control which would excuse the Grantee’s performance as a matter of law. b. Grantee agrees to provide written notice of an event of force majeure under this Grant Agreement within ten (10) calendar days of the commencement of such event, and within ten (10) calendar days after the termination of such event, unless the force majeure prohibits Grantee from reasonably giving notice within this period. Grantee will give such notice at the earliest possible time following the event of force majeure.

2. Any violations of law committed by the Grantee, misrepresentations of Project information by the Grantee to the State, submission of falsified documents by the Grantee to the State, or failure to provide records by the Grantee to the State when requested for audit or site visit purposes may be cause for termination. If the Project is terminated for the reasons described in this paragraph, the State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

3. The State may terminate this Grant Agreement and be relieved of any payments should the Grantee fail to perform the requirements of this Grant Agreement at the time and in the manner herein provided. Furthermore, the Grantee, upon termination, shall return grant funds not expended by the Grantee as of the date of termination.

4. If this Grant Agreement is terminated, the State may choose to exclude the Grantee from future Grant Opportunities.

D. FINANCIAL RECORDS

1. The Grantee agrees the State, or their designated representative, shall have the right to review and to copy all records and supporting documentation pertaining to the performance of this Grant Agreement. Grantee agrees to maintain such records for possible audit for a minimum of five (5) years after final payment, unless a longer period of records retention is stipulated or required by law. Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Furthermore, the Grantee agrees to include a similar right for the State to audit all records and interview staff in any subcontract related to performance of this Grant Agreement.

E. HOLD HARMLESS

1. The Grantee agrees to indemnify, defend, and save harmless the State, its officials, agents and employees from any and all claims and losses accruing or resulting to any and all Grantee’s staff, contractors, subcontractors, suppliers, and other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Grant Agreement, and from any and all claims and losses accruing or resulting to any person, agency, firm, corporation who may be injured or damaged by the Grantee in performance of this Grant Agreement.

7.a
Packet Pg. 267 Attachment: Attachment A: FY 26-27 CTFGP Grant Agreement (6269 : Cannabis Tax Grant Funds)

TERMS AND CONDITIONS
F. NONDISCRIMINATION

1. The Grantee agrees to comply with State and federal laws outlawing discrimination, including, but not limited to, those prohibiting discrimination because of sex, race, color, ancestry, religion, creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics), sexual orientation, political affiliation, position in a labor dispute, age, marital status, and denial of statutorily-required employmentrelated leave. (GC 12990 [a-f] and CCR, Title 2, Section 8103.) G. AMERICANS WITH DISABILITIES ACT

1. The Grantee assures the State it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.) H. DRUG-FREE WORKPLACE

1. The Grantee shall comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
i. The dangers of drug abuse in the workplace.
ii. The person's or Organization/Agency's policy of maintaining a drug-free workplace. iii. Any available counseling, rehabilitation, and employee assistance programs. iv. Penalties that may be imposed upon employees for drug abuse violations. c. Every employee who works on the Project will:
i. Receive a copy of the company's drug-free workplace policy statement. ii. Agree to abide by the terms of the company's statement as a condition of employment on the Grant Agreement.

2. Failure to comply with these requirements may result in suspension of payments under this Grant Agreement, or termination of this Grant Agreement, or both, and Grantee may be ineligible for award of any future Grant Agreements if the department determines that any of the following has occurred:
a. The Grantee has made false certification or violated the certification by failing to carry out the requirements, as noted above. (GC 8350 et seq.)
I. LAW ENFORCEMENT AGENCIES

1. All law enforcement Organization/Agency Grantees shall comply with California law regarding racial profiling. Specifically, law enforcement Organization/Agency Grantees shall not engage in the act of racial profiling, as defined in California Penal Code Section 13519.4.

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Packet Pg. 268 Attachment: Attachment A: FY 26-27 CTFGP Grant Agreement (6269 : Cannabis Tax Grant Funds)

TERMS AND CONDITIONS
J. LABOR CODE/WORKERS' COMPENSATION

1. The Grantee is advised and made aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisions before commencing the performance of the work of this Grant Agreement, (refer to Labor Code Section 3700).

K. GRANT APPLICATION INCORPORATION

1. The Grantee agrees the Grant Application and any subsequent changes or additions approved or required by the State is hereby incorporated into this Grant Agreement.

L. STATE LOBBYING

1. The Grantee is advised that none of the funds provided under this Grant Agreement may be used for any activity specifically designed to urge or influence a state or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any state or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a state official, whose salary is supported by this Grant Agreement, from engaging in direct communications with the state or local legislative officials, in accordance with customary state and/or local practice.

M. REPRESENTATION AND WARRANTIES

1. The Grantee represents and warrants that:
a. It is validly existing and in good standing under the laws of the State of California, has, or will have the requisite power, authority, licenses, permits, and the like necessary to carry on its business as it is now being conducted and as contemplated in this Grant Agreement, and will, at all times, lawfully conduct its business in compliance with all applicable federal, state, and local laws, regulations, and rules.
b. It is not a party to any Grant Agreement, written or oral, creating obligations that would prevent it from entering into this Grant Agreement or satisfying the terms herein. c. If the Grantee is a Nonprofit Organization/Agency, it will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California taxexempt status. If the Grantee subcontracts with a Nonprofit as part of this Grant Agreement, the Grantee shall ensure the Nonprofit will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California tax-exempt status.
d. All of the information in its Grant Application and all materials submitted are true and accurate.

N. AIR OR WATER POLLUTION VIOLATION

1. Under the state laws, the Grantee shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.

7.a
Packet Pg. 269 Attachment: Attachment A: FY 26-27 CTFGP Grant Agreement (6269 : Cannabis Tax Grant Funds)

TERMS AND CONDITIONS
O. GRANTEE NAME CHANGE

1. Grantee agrees to immediately inform the State, in writing, of any changes to the name of the person within the Organization/Agency with delegated signing authority.

2. An Amendment is required to change the Grantee's name, as listed on this Grant Agreement. Upon receipt of legal documentation of the name change, the State will process the Amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said Amendment.

P. RESOLUTION

1. A county, city, district, or other local public body shall provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body, which by law, has authority to enter into a Grant Agreement, authorizing execution of the Grant Agreement.

Q. PAYEE DATA RECORD FORM STD. 204

1. This form shall be completed by all non-governmental Grantees.

R. FINANCIAL INFORMATION SYSTEM FOR CALIFORNIA GOVERNMENT AGENCY TAXPAYER ID FORM

1. This form shall be completed by all Grantees.

S. CONFLICT OF INTEREST

1. This section serves to make the Grantee aware of specific provisions related to current or former state employees. If Grantee has any questions regarding the status of any person rendering services or involved with the Grant Agreement, the Grantee shall contact the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) immediately for clarification.

2. Current State Employees:
a. No officer or employee shall engage in any employment, activity, or enterprise, from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity, or enterprise is required, as a condition of regular state employment.
b. No officer or employee shall contract on their own behalf, as an independent Grantee, with any state agency to provide goods or services.

3. Former State Employees:
a. For the two-year period from the date they left state employment, no former state officer or employee may enter into a contract in which they engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to this Grant Agreement while employed in any capacity by any state agency. b. For the 12-month period from the date they left state employment, no former state officer or employee may enter into a contract with any state agency if they were employed by that state agency in a policy-making position in the same general subject area as the proposed Grant Agreement within the 12-month period prior to their leaving state service.

4. The authorized representative of the Grantee Organization/Agency, named within this Grant Agreement, warrants their Organization/Agency and its employees have no personal or financial interest and no present or past employment or activity, which would be incompatible with

7.a
Packet Pg. 270 Attachment: Attachment A: FY 26-27 CTFGP Grant Agreement (6269 : Cannabis Tax Grant Funds)

TERMS AND CONDITIONS
participating in any activity related to this Grant Agreement. For the duration of this Grant Agreement, the Organization/Agency and its employees will not accept any gift, benefit, gratuity or consideration, or begin a personal or financial interest in a party who is associated with this Grant Agreement.

5. The Grantee Organization/Agency and its employees shall not disclose any financial, statistical, personal, technical, media-related, and/or other information or data derived from this Grant Agreement, made available for use by the State, for the purposes of providing services to the State, in conjunction with this Grant Agreement, except as otherwise required by law or explicitly permitted by the State in writing. The Grantee shall immediately advise the State of any person(s) who has access to confidential Project information and intends to disclose that information in violation of this Grant Agreement.

6. The Grantee will not enter into any Grant Agreement or discussions with third parties concerning materials described in paragraph five (5) prior to receiving written confirmation from the State that such third party has a Grant Agreement with the State, similar in nature to this one.

7. The Grantee warrants that only those employees who are authorized and required to use the materials described in paragraph 5 will have access to them.

8. If the Grantee violates any provisions in the above paragraphs, such action by the Grantee shall render this Grant Agreement void.

T. EQUIPMENT-USE TERMS

1. The Grantee agrees any equipment purchased under this Grant Agreement shall be used for impaired driving efforts.

2. Law Enforcement Projects:
a. Oral Fluid Drug Screening Devices and Cannabis/Marijuana Breath Testing Equipment - The Grantee agrees to ensure all personnel using road-side drug testing equipment, including oral fluid drug testing devices and/or cannabis/marijuana breath testing devices, purchased with grant funds from this Grant Agreement, are trained to recognize alcohol and drug impairment.

At a minimum, personnel using these devices should receive Standardized Field Sobriety Testing training. These personnel are also encouraged to attend Advanced Roadside Impaired Driving Enforcement and Drug Recognition Evaluator training. Prior to using these devices, the Grantee agrees to obtain permission from their local prosecutor’s office, establish a policy ensuring appropriate use, and require the staff using these devices to receive appropriate training, which may include training from the manufacturer. This will help ensure the equipment is used appropriately. The Grantee shall advise the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) of any legal challenges or other items of significance that may affect the use or legal acceptance of these devices.

Additionally, the State may request additional information about the performance of these devices, including information about their use, accuracy, and feedback from personnel using the devices.
b. Law Enforcement Vehicles – The Grantee agrees any law enforcement vehicles purchased with Grant funds, from this Grant Agreement, will be primarily used for the enforcement of driving under the influence laws and/or providing public education, related to the dangers of driving under the influence. Additionally, any vehicle purchased using funds from this Grant Agreement shall comply with all California Vehicle Code and California Code of Regulation requirements. The State may require the Grantee to mark these vehicles with a decal and/or emblem, indicating the vehicle is used for driving under the influence enforcement.

7.a
Packet Pg. 271 Attachment: Attachment A: FY 26-27 CTFGP Grant Agreement (6269 : Cannabis Tax Grant Funds) Schedule A
Pacifica Police Department
The Grantor determined awards and adjustments based on the Project’s merit, operational scale, compliance with the Request for Application (RFA), and program regulations. Certain activities or budget items proposed in Schedule A may have been deemed ineligible for funding. The final, binding list of authorized activities and expenses is set forth in Schedule B - Detailed Budget Estimate.

Project Description
With only 0.84 officers per 1,000 residents, compared to the national average of 1.7 officers per 1,000 residents, the Pacifica Police Department lacks the resources to deploy officers solely for DUI and DUID enforcement during their regular shifts. Without any full-time traffic officers, the department relies heavily on patrol officers to carry out DUI/DUID enforcement operations. However, when officers are assigned to overtime shifts specifically for DUI/DUID enforcement, they tend to be very productive, completing between 20 and 30 enforcement stops, issuing multiple citations, and often making one or more arrests While our officers are successful during these special details, it is currently not feasible to conduct DUI/DUID saturation patrols regularly due to the financial strain this would place on the department’s budget.

The Pacifica Police Department is seeking grant funding to increase the frequency of these operations and to update and replace equipment used during DUI/DUID Saturation Patrols and DUI Checkpoints. The Pacifica Police Department is also seeking grant funding to support the purchase of two Dataworks Mobil Identification Devices to assist in the positive identification of DUI/DUID offenders when other practical means have been exhausted.

In conclusion, the goal of this proposed project is to equip members of the Pacifica Police Department with the tools they need to effectively enforce DUI/DUID-related incidents and to provide them with the necessary equipment to safely and efficiently identify unknown substances.

Problem Statement
The City of Pacifica is a city of approximately 37,000 residents covering approximately 12 square miles along the coast of Northern California in the San Francisco Bay area. State Route 1 is the major highway that traverses the entire length of the city and is a major commuting route for residents of the City of Pacifica as well as other coastal communities to the north and south. State Route 35 also travels through a portion of Pacifica jurisdiction for a distance of 1.7 miles. In addition to commuters traveling through Pacifica, there is a substantial amount of tourist and visitor traffic, particularly during the summer months. Over time, traffic in and through the City of Pacifica has increased as the coastal communities have grown in population. At one time, it was rare to have traffic congestion through the City of Pacifica, but this is now a regular occurrence, especially during morning and evening commutes. In recent years, there have been several instances where commute traffic was brought to a near standstill where it took in excess of 40 minutes to travel a distance of four miles on State Route 1. These traffic issues have stemmed from poorly timed road repairs and unfortunate crashes which have blocked portions of the roadway. There have also been recent instances of road closures in other coastal communities which left State Route 1 as the only road open to access the coastal areas of our county. This resulted in an exponential increase in traffic and traffic related issues in our community.

Over the last several years, we have been fortunate to maintain a low number of fatal crashes, however, in 2024/2025 the Pacifica Police Department responded to 308 traffic collisions with 60 of those collisions being DUI/DUID related collisions. The Pacifica Police Department has also made 161 arrests for DUI/DUID during that time frame. Many of these DUI arrests were made during Overtime DUI/DUID patrols funded by grants received by OTS and CHP.

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Packet Pg. 272 Attachment: Attachment A: FY 26-27 CTFGP Grant Agreement (6269 : Cannabis Tax Grant Funds) Schedule A
The City of Pacifica is considered a "bedroom community". There is very little industry or commercial activity to increase revenue. Due to a variety of financial issues over the years, the Pacifica Police Department has faced consistent budget cuts that have resulted in decreased staffing. Currently, the Pacifica Police Department has 35 authorized sworn officers compared to the 42 authorized positions it had previously. At this staffing level, the Pacifica Police Department has .84 sworn officers per 1000 residents. Over the last few years, the Pacifica Police Department has had several officers out at one time due to work-related injuries and illnesses, making our actual available staffing less than what is shown on paper. According to a 2017 report by the Federal Bureau of Investigation (FBI), the national average for similarly sized police departments in the United States was 1.7 officers per 1000 residents. This equates to Pacifica having less the half the national average of officers than similarly sized cities. As a result, the only way the department can have dedicated DUI Patrols is on an overtime basis.

The funding requested will allow the Pacifica Police Department to fund 6 DUI/DUID saturation patrols and conduct one DUI/DUID Checkpoint and continue to proactively enforce the issue of impaired driving. The requested funding will also allow for the purchase of (2) Dataworks Mobile Identification Fingerprint Scanning devices. We will utilize the mobile identification devices during both DUI/DUID saturation patrols, DUI/DUID Checkpoints, and general operations. In recent years, there has been a significant increase in the number of unlicensed drivers and motorists with no means of identifying themselves. In addition, the Pacifica Police Department has conducted investigations and enforcement of subjects who knowingly provide false identifying information to officers in order to prevent prosecution or to evade arrest. With the use of the mobile identification devices, officers will have rapid and reliable access to critical identifying information. This will assist in verifying driver status, warrants, prior DUI convictions, and license restrictions in real time. The devices reduce delays and enhance decision-making during roadside investigations. This information supports probable cause determinations and allows for DUI/DUID enhancement decisions to be made based on prior offenses or convictions. This strengthens the overall case investigations and supports successful prosecutions.

Additionally, streamlined identification processes enable officers to focus more attention on detecting impairment, conducting standardized field sobriety tests, and ensuring that impaired drivers are safely removed from the roadway.

The requested funding will also support the purchase of new lighted/reflective traffic vests and LED flashlights to be used when conducting DUI/DUID saturation patrols and DUI/DUID Checkpoints. During DUI/DUID enforcement operations, officers are often working on the side of busy roads at night or in low-light conditions, where visibility is poor and the risk of being struck by a vehicle is very real. Reflective traffic vests help drivers see officers from a greater distance, giving motorists more time to slow down or move over safely. Pacifica Police Department officers are encouraged to wear their reflective vests when conducting roadside field sobriety tests and are mandated to wear them during checkpoints and traffic control operations. Flashlights are just as important, allowing officers to clearly see inside vehicles, watch driver movements, spot signs of impairment, and safely conduct field sobriety tests. Proper lighting also helps officers stay aware of traffic and other potential hazards around them. Both the lighted/reflective vests and dependable flashlights are basic but critical safety tools that help keep officers safe while they focus on removing impaired drivers from the road.

The Reflective Vests and Flashlights will be issued to all officers and supervisors at the patrol level eligible to participate in DUI/DUID enforcement activities.

The department is also requesting funding to purchase 4 Pen Lights to be issued to our active DRE officers to assist them in detecting impairment in DUI and DUID investigations.

Performance Measures/Scope of Work (Proposed Solution)
6 DUI/DUID Saturation Patrols (Q1 = 2, Q2 = 2, Q3 = 2, Q4 = 0): Conduct 2 saturation patrols in each Q1, Q2, and Q3 aimed to reduce Pacifica PD's DUI Injury Collision rate by 20%, which will improve traffic safety for the commuting public.
1 DUI/DUID Checkpoint (Q4 = 1): 1 DUI/DUID Checkpoint to be conducted in Q4. Aimed to reduce DUI/DUID by 20%, which will reduce the number of impaired drivers in the community Purchase:
(2) Dataworks Mobile Identification Devices. (Q1=Purchase, Q2=Receive, Q2-Q4= Use to complete DUI/DUID saturation patrols, DUI/DUID Checkpoints and day-to-day operations): We will utilize these devices to positively identify unknown offenders and support probable cause determinations and successful prosecution of DUI/DUID offenses.

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Packet Pg. 273 Attachment: Attachment A: FY 26-27 CTFGP Grant Agreement (6269 : Cannabis Tax Grant Funds) Schedule A
(35) Reflective Traffic Vests. (Q1=Purchase, Q2=Receive, Q2-Q4=Use to complete DUI/DUID saturation patrols, DUI/DUID Checkpoints and day-to-day operations) (35) LED Flashlights. (Q1=Purchase, Q2=Receive, Q2-Q4=Use to complete DUI/DUID saturation patrols, DUI/ DUID Checkpoints and day-to-day operations):

Both the Reflective Traffic Vests and Flashlights will be utilized during operations to enhance officer safety and visibility during high traffic and low light conditions. (4) Pen Lights. (Q1=Purchase, Q2=Receive, Q2-Q4=Use to complete DUI/DUID saturation patrols, DUI/DUID Checkpoints and day-to-day operations):

Project Performance Evaluation
In order to prove the effectiveness of this enforcement program, the department will maintain records/statistics for all enforcement details throughout the grant performance period. This data will be compared to the previous two years’ worth of data for the same time period (i.e. July 2024 to July 2025, July 2025 to July 2026). Data from the year with grant funding can then be compared to previous years without grant funding which will show how impactful the enforcement efforts have been. The department’s current Record Management System allows for this data to be easily captured and shown through tables, charts, or graphs. Likewise, the department has implemented a new community-facing web portal that will allow the community to access these types of records and search them, making the data readily available 24 hours a day.

Program Sustainability
Studies have shown that when enforcement efforts are increased during a specified time period, there is a correlating decrease in the issues being targeted. Several studies have shown that when enforcement efforts are increased or decreased by a measurable amount, 10 or 20% for example, the number of collisions during that time period and immediately following either increased or decreased nearly the exact same amount. This shows that an increase in efforts has a positive effect in reducing collisions whereas a decrease in enforcement efforts results in an increase in collisions. This effect carries over to various aspects of law enforcement, but specifically with DUI’s. The department would make full use of this grant funding to substantially increase our DUI Enforcement Efforts while simultaneously promoting the efforts and associated results on multiple social media platforms, through press releases, and through the use of our existing electronic sign boards. Once a measurable impact has been established, the department could slowly decrease the frequency with which we conduct Saturation patrols to the point where the details are being conducted during dates/times that are driven purely by measurable, statistical data. By that point, a targeted, measured response would allow us to continue having a high impact with less resources.

Administrative Support
Sergeant Travis Meyerhoff will be managing the grant. He has 14 years of law enforcement experience and is currently assigned as the Traffic Sergeant for the Pacifica Police Department. Sergeant Meyerhoff has served as a grant manager for Pacifica PD's OTS STEP Grant since 2024 and the Under 21 Coast Task Force since 2020, a multi-agency collaborative effort aimed at addressing alcohol crimes and underage drinking.

Additionally, he has been a member of the Pacifica Police Department's collision investigation team (CRASH) for 11 years. Sergeant Meyerhoff has experience actively managing officers assigned to grant-funded details and operations, ensuring that only the most proactive and productive officers in traffic and DUI/DUID enforcement are selected for grant-funded enforcement activities.

Our fiscal staff for the City of Pacifica will oversee the financial aspects of this grant, as well as any other grants the city may receive. Through their oversight and experience, they ensure compliance with all state and federal regulations.

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Packet Pg. 274 Attachment: Attachment A: FY 26-27 CTFGP Grant Agreement (6269 : Cannabis Tax Grant Funds) Schedule B

Detailed Budget Estimate

Award Number Organization/Agency Total Amount
30954 Pacifica Police Department $31,222.27

Cost Category Line Item Name Total Cost to Grant
Other Direct Costs
ToxOptix Pen Lights $505.92
Fenix LED Flashlights $1,735.50
Reflective Traffic Vests $2,177.85
Category Sub-Total $4,419.27
Personnel
DUI Saturation Patrol $13,128.00
DUI Checkpoint $13,675.00
Category Sub-Total $26,803.00

Grant Total $31,222.27

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Packet Pg. 275 Attachment: Attachment A: FY 26-27 CTFGP Grant Agreement (6269 : Cannabis Tax Grant Funds) Schedule B-1
Budget Narrative
Pacifica Police Department
Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having primary traffic jurisdiction.

Other Direct Costs
ToxOptix Pen Lights
$505.92
4 ToxOptix Pen Lights at a Unit cost of $126.48 = $505.92 Cost is based off fair market value of specific model + 10% for potential price inflation.

Units to be used during DUI/DUID Checkpoints and Saturation Patrols for DRE Examinations.

Fenix LED Flashlights
$1,735.50
15 Fenix LED Flashlights at a Unit cost of $115.50 = $1732.5. Cost is based off fair market value of specific model + 10% for potential price inflation.

Units to be used during DUI/DUID Checkpoints and Saturation Patrols.

Reflective Traffic Vests
$2,177.85
(15) Flying Cross Lighted Reflective Traffic Vests at a Unit cost of $145.19 = $2177.85 Cost is based off fair market value of specific model + 10% for potential price inflation.

Units to be used during DUI/DUID Checkpoints and Saturation Patrols.

Personnel
DUI Saturation Patrol
$13,128.00
6 DUI/DUID Saturation Patrols 6-8 hour details staffed by up to 2 Officers/Cpl/Sgt each at an OT rate of $136.75 an hour. OT rate calculated at a Sergeants average OT rate. $136.75 X 8 hours X 2 Officers =$2,188.00 X 6 details = $13,128.00.

DUI Checkpoint
$13,675.00
1 DUI/DUID Checkpoint. 8-10-hour detail staffed by up to 10 officers, each at an OT rate of $136.75 an hour. OT rate calculated at a Sergeants average OT rate. $136.75 X 10 hours X 10 Officers =$13,675.00.

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Packet Pg. 276 Attachment: Attachment A: FY 26-27 CTFGP Grant Agreement (6269 : Cannabis Tax Grant Funds)

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
8/24/2026
1 SUBJECT:

Authorizing Submittal of an Individual Application to CalRecycle for the Beverage Container Recycling Grant Program (FY 2026-27 and FY 2027-28)
RECOMMENDED ACTION:

Adopt a Resolution authorizing submittal of an individual application to the California Department of Resources Recycling and Recovery (CalRecycle) for the Beverage Container Recycling Grant Program for FY 2026-27 and FY 2027-28, and authorizing the City Manager, or their designee, as Signature Authority to execute grant-related documents necessary to secure grant funds and implement an approved project.

STAFF CONTACT:

Scott Leslie, Parks, Beaches and Recreation Director
(650) 446-4683
[email protected]

BACKGROUND/DISCUSSION:

The California Department of Resources Recycling and Recovery (CalRecycle) administers the Beverage Container Recycling Grant Program to increase beverage container recycling opportunities and reduce beverage container litter in the waste stream. California cities and other local government entities are eligible applicants, and eligible project settings include parks and recreational areas, community events, and other qualifying collection locations. Eligible expenditures also include water refill stations and related installation, infrastructure, maintenance, and educational or outreach activities.

For the FY 2026-27 and FY 2027-28 grant cycles (RBC38 and RBC39), CalRecycle has made $1.5 million available for each fiscal year. Individual grant requests must be at least $75,000 and may not exceed $275,000. Applicants submit one application covering both fiscal-year cycles; if selected, an applicant will be awarded under one of the two cycles.

The Parks, Beaches & Recreation Department is pursuing grant funding to expand beverage container recycling and source-reduction opportunities at City parks and recreational facilities. If awarded, grant funds would be used for eligible recycling infrastructure and related improvements, including beverage container recycling receptacles and water refill stations, together with associated installation and public education or outreach as approved by CalRecycle.

The CalRecycle application deadline for this cycle was August 11, 2026. CalRecycle permits required governing-body authorization documents, including an approved resolution, to be submitted after the application by a secondary due date of September 10, 2026. The attached 8 Packet Pg. 277
Pacifica City Council 2
August 24, 2026
Resolution is therefore being presented to the City Council on August 24, 2026 to complete the required authorization documentation within CalRecycle’s established timeline.

For an individual application from an agency that is subject to governing-body approval, CalRecycle requires the authorizing resolution to:
• Authorize submittal of the grant application;
• Identify the job title of the person authorized to sign grant-related documents, including any permitted designee authority;
• Identify the period during which the authorization is valid; and • Be certified by the governing body.

The attached Resolution satisfies these requirements by authorizing the City of Pacifica to submit an application for the Beverage Container Recycling Grant Program, naming the City Manager or their designee as Signature Authority, and establishing a five-year authorization period from the date of adoption. Adoption will allow the City to complete the required authorization documentation and, if a grant is awarded, execute the grant documents necessary to accept funds and implement the approved project.

ALTERNATIVE ACTION:

Do not adopt the Resolution and provide alternative direction to staff. Failure to adopt the Resolution by CalRecycle’s September 10, 2026 deadline would result in the City being unable to complete the required authorization documentation for the current grant application cycle.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:

The recommended action supports City priorities related to environmental sustainability, waste reduction, and investment in public parks and recreational facilities by pursuing outside funding for recycling and source-reduction infrastructure.

FISCAL IMPACT:

Adoption of the Resolution has no immediate General Fund impact. If the City is awarded funding, the grant may provide between $75,000 and $275,000 for eligible project costs, with the final award amount determined by CalRecycle. Any grant revenues and expenditures would be budgeted and administered in accordance with the final grant agreement and City financial procedures. Adoption of the Resolution alone does not authorize project expenditures beyond existing budget authority.

ORIGINATED BY:

Parks, Beaches & Recreation Department
ATTACHMENT LIST:
8 Packet Pg. 278
Pacifica City Council 3
August 24, 2026
RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA AUTHORIZING

SUBMITTAL OF AN INDIVIDUAL GRANT APPLICATION FOR THE BEVERAGE CONTAINER RECYCLING GRANT PROGRAM (FY 2026-27 AND 2027-28) WHEREAS, the California Public Resources Code authorizes the Department of Resources Recycling and Recovery (CalRecycle) to administer various Grant Programs; and WHEREAS, in furtherance of this authority, CalRecycle is required to establish procedures governing the administration of the Grant Programs; and WHEREAS, CalRecycle grant application procedures require, among other things, an applicant’s governing body to declare by resolution certain authorizations related to the administration of CalRecycle Grants.

NOW, THEREFORE, BE IT RESOLVED that the City of Pacifica is authorized to submit an application to CalRecycle for The Beverage Container Recycling Grant Program (FY 2026- 27 and 2027-28).

BE IT FURTHER RESOLVED that the City Manager, or their designee, are hereby authorized as Signature Authority to execute in the name of the the City of Pacifica all grant documents, including but not limited to, applications, agreements, amendments, and requests for payment, necessary to secure grant funds and implement the approved grant project.

BE IT FURTHER RESOLVED that these authorizations are effective for five years from the date of adoption.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 24
th day of August 2026, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_________________________
Christine Boles, Mayor
ATTEST: APPROVED AS TO FORM:
_________________________ _________________________
Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 8 Packet Pg. 279

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
8/24/2026
1 SUBJECT:

Approve Consultant Service Agreement with Rincon Consultants, Inc. For CEQA Related Consulting Services
RECOMMENDED ACTION:

Adopt a resolution authorizing the City Manager toexecute a Consulting Services Agreement with Rincon Consultants, Inc., in a form approved by the City Attorney, for an amount not-to-exceed $206,888.

STAFF CONTACT:

Samantha Updegrave, Community Development Director
650-738-7341
[email protected]

BACKGROUND/DISCUSSION
CDD processes complex development applications, many of which are subject to environmental review under the California Environmental Quality Act (CEQA). These projects include large residential developments and long-range planning efforts, all of which require thorough, legally defensible environmental documentation. Due to limited in-house CEQA expertise, the City relies on outside consulting support to assist the City in fulfilling its CEQA obligations in a timely and comprehensive manner.

Rincon has served the City on a variety of projects. This contract focuses on CEQA-related services for the Hillside Meadows Residential Project. Originally submitted in 2019, the applicant placed the project on hold in 2024. The City and Rincon entered into a Consultant Services Agreement for environmental review services on November 30, 2021, and amended the contract by adopting Resolution No. 09-2023 on January 9, 2023. The contract expired on December 31, 2024. The applicant is now pursuing the project, and the City must conduct the appropriate environmental review. Therefore, staff recommends approval of the new consultant services agreement to complete the environmental review for this project to ensure continued access to the CEQA expertise necessary to support project review and environmental compliance.

ALTERNATIVE ACTION:

Not approve the consulting services agreement.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN;
This initiative enhances organizational capacity by leveraging external expertise. This reflects 9 Packet Pg. 280
Pacifica City Council 2
August 24, 2026
Goal 1 to enhance organizational and fiscal stability, ensuring resources are aligned to meet community needs through innovative means.

FISCAL IMPACT:

The agreement has a three fiscal year term through June 30, 2029 with a not to exceed cost of $206,888. The expenses are cost recoverable and charged to the project.

ENVIRONMENTAL:

The proposed action does not constitute a “Project” within the meaning of the California Environmental Quality Act (“CEQA”), pursuant to CEQA Guidelines sections 15378(b)(4) and (5), as it is a governmental administrative, fiscal, organizational, or administrative activity that will not result in direct or indirect changes to the environment.

ORIGINATED BY:

Community Development Department
ATTACHMENT LIST:

Attachment A - Consultant Services Agreement with Rincon, Consultants, Inc. (PDF) 9 Packet Pg. 281
Pacifica City Council 3
August 24, 2026
RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA AUTHORIZING THE

CITY MANAGER TO EXECUTE A CONSULTANT SERVICES AGREEMENT WITH RINCON CONSULTANTS, INC. FOR CEQA RELATED SERVICES
WHEREAS, the City requires experienced and specialized CEQA-Related services in connection with the Hillside Meadows Residential Project; WHEREAS, the Consultant is qualified to perform such services; and WHEREAS, the Consultant has agreed to provide the City with such services; and WHEREAS, the City wishes to enter into a new agreement under the sole source exemption that provides a new scope of services; and
WHEREAS, the City Council of the City of Pacifica has considered the City Manager’s recommendation to approve a Consultant Services Agreement with Rincon Consultants, Inc.

For CEQA related consultant services on August 24, 2026.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Pacifica to authorize the City Manager, following adoption of the Fiscal Year 2026-2027 budget, to enter into an Agreement for Consulting Services with Rincon Consultants, Inc. for CEQA related services, for an amount not to exceed $206,888, with a term of the agreement to June 30, 2029. • • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 24th day of August 2026, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

AGREEMENT FOR CONSULTANT SERVICES
This Agreement for Consultant Services (the "Agreement") is made and entered into this 13th day of July 2026, by and between THE CITY OF PACIFICA, a municipal corporation (hereinafter referred to as "CITY") and Rincon Consultants, Inc. a corporation (hereinafter referred to as "CONSULTANT"). CITY and CONSULTANT may be referred to individually as “Party” and collectively as the “Parties.”

RECITALS
WHEREAS, CITY requires experienced and specialized CEQA-Related services in connection with the Hillside Meadows Residential Project; WHEREAS, CONSULTANT is qualified to perform such services; and WHEREAS, CONSULTANT has agreed to provide CITY with such services on the terms and conditions set forth herein.

NOW, THEREFORE, for the considerations hereinafter set forth, CONSULTANT and CITY agree as follows:

ARTICLE 1 - SCOPE OF SERVICES

1.1. Scope of Work. CONSULTANT agrees to furnish the services set forth in Exhibit A, Scope of Work, which is attached hereto and incorporated herein (the "Services"). Any changes to the Services, schedule, or compensation shall not be effective unless agreed upon in writing by both Parties.

1.2. Compliance with Law. The Services shall be performed in accordance with all applicable federal, state and local laws, ordinances, rules, regulations and orders.

1.3. Time is of the Essence. CONSULTANT agrees to diligently prosecute the Services. In the performance of this Agreement, time is of the essence.

1.4. Professional Competence. CONSULTANT represents that it has the professional skills necessary to perform the Services and that it will perform the Services in a skillful and professional manner. CONSULTANT represents that it has all the necessary licenses to perform the Services and shall maintain them throughout the term of this Agreement.

CONSULTANT agrees that the Services shall be performed consistent with the professional skill and care ordinarily provided by professionals practicing in the same or similar locality under the same or similar circumstances. CITY and CONSULTANT agree that CONSULTANT is in responsible charge of the Services. Acceptance by CITY of the Services does not operate as a release of CONSULTANT from professional responsibility for the Services performed.

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Packet Pg. 283 Attachment: Attachment A - Consultant Services Agreement with Rincon, Consultants, Inc. (6270 : Agreement with Rincon Consultants) - 2 -

1.5. Independent Contractor. CONSULTANT is an independent contractor and not an employee of CITY. CONSULTANT expressly warrants that it will not represent that it is an employee of CITY.

1.6. Confidentiality. CONSULTANT agrees to maintain in confidence and not disclose to any person, firm, governmental entity, or corporation, without CITY's prior written consent, any trade secret or confidential information, knowledge or data relating to the products, process, or operation of CITY. CONSULTANT further agrees to maintain in confidence and not to disclose to any person, firm, governmental entity, or corporation any data, information, technology, or material developed or obtained by CONSULTANT during the performance of the Services. The covenants contained in this Section 1.6 shall survive the termination of this Agreement for whatever cause.

1.7. Ownership of Material. Any reports and other material prepared by or on behalf of CONSULTANT under this Agreement (collectively, the "Documents") shall be and remain the property of CITY. All Documents not already provided to CITY shall be delivered to CITY on the date of termination of this Agreement for any reason. The Documents may be used by CITY and its agents, employees, representatives, and assigns, in whole or in part, or in modified form, for all purposes CITY may deem appropriate without further employment of or payment of any compensation to CONSULTANT, provided, however, that modification or reuse by CITY for purposes outside of the scope of this Agreement is at the CITY’s sole risk.

1.8. Documentation. CONSULTANT shall keep and maintain full and complete documentation and accounting records, employee time sheets, and correspondence pertaining to the performance of the Services, and CONSULTANT shall make such documents available for review and/or audit by CITY and CITY's representatives at all reasonable times for at least four years after the termination of this Agreement or completion of the Services.

1.9. Testimony. CONSULTANT agrees to testify at CITY's request if litigation is brought against CITY in connection with the Services. Unless the action is brought by CONSULTANT or is based upon CONSULTANT's negligence, CITY will compensate CONSULTANT for the preparation and the testimony at CONSULTANT's standard hourly rates.

ARTICLE 2 - COMPENSATION

2.1. Compensation. Compensation for the Services shall be in accordance with Exhibit A, Compensation, attached hereto and incorporated herein. It is agreed that the compensation for the Services shall not exceed $206,888 ("Cost Ceiling").

2.2. Invoices. CONSULTANT shall submit monthly invoices in a form satisfactory to CITY on or before the tenth day of each month for Services provided during the preceding month. CONSULTANT shall submit time and cost records as necessary to substantiate performance of the Services. Within 35 days after receipt of each such invoice, CITY shall verify the accuracy of the invoice, correct the charges where appropriate and as

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discussed and mutually agreed with CONSULTANT, and make payment to CONSULTANT in an amount equal to the amount of such invoice, as verified or corrected by CITY. No payment hereunder shall be construed as evidence of acceptance of any of CONSULTANT's work. CITY reserves the right to withhold payment from CONSULTANT on account of Services not performed satisfactorily, delays in CONSULTANT's performance of Services, or other defaults hereunder. CONSULTANT shall not stop or delay performance of the Services under this Agreement on account of payment disputes with CITY.

2.3. Status Reports. Together with each monthly invoice, CONSULTANT shall submit a status report detailing the amount expended on the Services to that date and the remaining amount to be expended before the Cost Ceiling is reached. CONSULTANT shall notify CITY in writing when payments have reached 90 percent of the Cost Ceiling.

2.4. Withholding. In lieu of holding retention, CITY shall withhold CONSULTANT's final payment until the Services are complete and CITY has received all Documents.

CONSULTANT shall diligently continue and complete performance of the Services if the Services are not complete at the time CONSULTANT has performed services up to the Cost Ceiling.

ARTICLE 3 - TIME OF PERFORMANCE

3.1. Effective Date. This Agreement shall become effective upon execution of the second signature and shall remain in full force and effect until the Services are completed (the "Term"). CONSULTANT agrees to complete all services by June 30, 2029.

3.2. Termination. This Agreement may be terminated at any time by CITY upon written notice to CONSULTANT.

3.3. Final Payment. CONSULTANT shall be entitled to compensation for Services performed up to the time of such termination, it being understood that any payments are full compensation for the Services rendered under this Agreement.

3.4. Other Remedies. Nothing in this Article 3 shall be deemed to limit the respective rights of the parties to terminate this Agreement for cause or otherwise to exercise any rights or pursue any remedies which may accrue to them.

ARTICLE 4 - DESIGNATED CONTACTS

4.1. CITY Contact. CITY designates Samantha Updegrave, its Community Development Director, as its contact who shall be responsible for administering and interpreting the terms and conditions of this Agreement, for matters relating to CONSULTANT's performance under this Agreement, and for liaison and coordination between CITY and CONSULTANT. In the event CITY wishes to make a change in CITY 's representative, CITY will notify CONSULTANT of the change in writing.

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Packet Pg. 285 Attachment: Attachment A - Consultant Services Agreement with Rincon, Consultants, Inc. (6270 : Agreement with Rincon Consultants) - 4 -

4.2. CONSULTANT Contact. CONSULTANT designates Abe Leider as its contact, who shall have immediate responsibility for the performance of the Services and for all matters relating to performance under this Agreement. Any change in CONSULTANT's designated contact shall be subject to written approval by CITY.

ARTICLE 5 - INDEMNIFICATION AND INSURANCE

5.1. Indemnification. CONSULTANT shall, to the fullest extent allowed by law, with respect to claims, liability, loss, damage, costs, or expenses, including reasonable attorney's and expert witness fees, awards, fines, penalties, or judgments, arising out of or relating to the CONSULTANT’s negligent performance of the Services (collectively "Claims"), defend, indemnify, and hold harmless CITY, its Officials, officers, employees and agents (the "CITY Parties"), except to the extent the Claims are attributable to CITY Parties' gross negligence or willful misconduct. CONSULTANT shall defend the CITY Parties as required by California Civil Code Section 2778, and with counsel reasonably acceptable to those parties. CONSULTANT shall have no right to seek reimbursement from the CITY Parties for the costs of defense. The obligations contained in this Section

5.1 shall survive the termination of this Agreement for whatever cause for the full period of time allowed by law and shall not in any way be limited by the insurance requirements of this Agreement.

5.2. Health and Safety. CONSULTANT may perform part of the Services at sites which contain unknown working conditions and contaminated materials. CONSULTANT shall be solely responsible for the health and safety of CONSULTANT's employees during the performance of the Services.

5.3. Insurance. CONSULTANT and all of CONSULTANTS employees, subcontractors, consultants and other agency shall procure, provide and maintain at all times during the performance of this Agreement, and for such additional periods as described herein, the insurance listed below with insurers licensed to do business in the State of California and with a Best's rating of no less than A:VII.

A. Commercial Automobile Liability Insurance. Commercial Automobile Liability Insurance providing bodily injury liability and property damage, to protect against all liability arising out of the use of any owned, leased, passenger or commercial automobile at a minimum amount of $1,000,000 combined single limit and $2,000,000 aggregate. Coverage shall apply to hired and non-owned autos.

B. Commercial General Liability Insurance. Commercial General Liability Insurance, with limits providing a minimum amount of $1,000,000 combined single limit coverage for each occurrence, $2,000,000 general aggregate and $2,000,000 products/completed operations aggregate. The insurance shall cover all operations including but not limited to the following: (1) premises, operations and mobile equipment liability; (2) completed operations and products liability; (3) contractual liability insuring the obligations assumed by CONSULTANT in this Agreement; (4) broad form property damage liability; (5) personal injury

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liability endorsement, including death; and (6) automobile bodily injury and property damage insurance, including all owned, hired and non-owned equipment.

C. Professional Liability Insurance. Professional Liability Insurance protecting against liabilities arising out of or in connection with negligent acts, errors, or omissions of CONSULTANT and all of CONSULTANTS employees, subcontractors, consultants and other agency in connection with this Agreement, at a minimum amount of $1,000,000 combined single limit coverage and $1,000,000 aggregate, on a "claims made basis" with a continuation of coverage extension for liabilities for two years from the date the Services are substantially complete. Such professional liability policies shall include coverage for liability assumed by the CONSULTANT under this Agreement.

D. Workers Compensation Insurance. Workers Compensation insurance, occupational disease insurance and employer’s liability insurance shall be required with minimum limits as required by law, covering all workplaces involved in this Agreement.

E. Policy Terms. Concurrently with execution of this Agreement, CONSULTANT shall provide CITY with Certificates of Insurance evidencing that CONSULTANT has obtained or maintains the insurance required by this Section

5.3. The Certificates shall be on forms acceptable to CITY. CONSULTANT shall also furnish CITY with original endorsements with the following documentation:
• Precluding cancellation or reduction in coverage before the expiration of thirty (30) days after CITY shall have received written notification thereof from CONSULTANT by United States mail;
• Providing that CONSULTANT's insurance shall apply separately to each insured against whom claim is made or suit is brought, and include a “separation of insureds” or “severability” clause which treats each insured separately, except with respect to the limits of the insurer's liability (cross-liability endorsement);
• Excepting CONSULTANT’S professional liability insurance, naming CITY, its City Council, boards, commissions, committees, officers, employees and agents as additional insureds (“Additional Insureds”); and • Providing that for any claims relating to CONSULTANT's services hereunder, CONSULTANT's insurance coverage shall be primary insurance with respect to CITY, its City Council, boards, commissions, committees, officers, employees and agents, and that any insurance or self-insurance maintained by CITY for itself, its City Council, boards, commissions, committees, officers, employees and agents shall be in excess of CONSULTANT's insurance and shall not be contributory with it.
• It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverages requirements and/or limits shall be available to the Additional Insured, including but not limited to any umbrella or excess insurance.

Furthermore, the requirements for coverage and limits shall be the greater of:

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(a) the minimum coverage and limits specified in this Agreement; or (b) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured.

F. Material Breach. If CONSULTANT fails to maintain insurance coverage or provided insurance documentation which is required pursuant to this Agreement, it shall be deemed a material breach of this Agreement. CITY, at its sole option, may terminate this Agreement and obtain damages from CONSULTANT resulting from said breach. Alternatively, CITY may purchase the required insurance coverage, and without further notice to CONSULTANT, may deduct from sums due to CONSULTANT any premium costs advanced by CITY for such insurance. These remedies shall be in addition to any other remedies available to CITY.

ARTICLE 6 - NOTICES
All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered or sent by facsimile or reputable overnight courier and shall be deemed received upon the earlier of: (1) if personally delivered, the date of delivery to the address of the person to receive such notice; (2) if delivered by Federal Express or other overnight courier for next business day delivery, the next business day; (3) if sent by facsimile, with the original sent on the same day by overnight courier, the date on which the facsimile is received, provided it is before 5:00 P.M. Pacific Time; or (4) if sent electronically, the date of delivery on the confirmed read receipt. Notice of change of address shall be given by written notice in the manner described in this Article 6. Rejection or other refusal to accept or the inability to deliver because of a change in address of which no notice was given shall be deemed to constitute receipt of the notice or communication sent. Unless changed in accordance herewith, the addresses for notices given pursuant to this Agreement shall be as follows:

If to CITY:

Samantha Updegrave
Community Development Director
170 Santa Maria Avenue
Pacifica, CA 94404
Phone: (650) 446-4698
Email: [email protected]
If to CONSULTANT:

Abe Leider
Principal
66 Franklin Street
Oakland, California 94607
Phone: (510) 834-4455
Email: [email protected]

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ARTICLE 7 - MISCELLANEOUS

7.1. Entire Agreement. This Agreement represents the entire understanding of CITY and CONSULTANT as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement is intended to replace any prior agreements between the Parties relating to the proposed Hillside Meadows Residential Project, which are terminated. This Agreement may only be modified by an amendment in writing signed by each party.

7.2. No Assignment. The Services are deemed unique and neither party shall assign, transfer, subcontract or otherwise substitute its interest in this Agreement or any of its obligations hereunder without the prior written consent of the other party. As limited by this Section

7.2, this Agreement is to be binding on the successors and assigns of the parties hereto.

7.3. Severability. If any part of this Agreement is determined to be unconstitutional, invalid or beyond the authority of either party, such decision shall not affect the validity of the remainder of this Agreement, which shall continue in full force and effect, provided that the remainder of this Agreement can be interpreted to give effect to the intentions of the parties.

7.4. Counterparts. This Agreement may be signed in counterparts and, when fully signed, such counterparts shall have the same effect as if signed in one document.

7.5. Choice of Law. This Agreement and all matters relating to it shall be governed by the laws of the State of California without reference to its choice of laws principles and venue shall be in the appropriate court in San Mateo County, California.

7.6. Waiver. No failure on the part of either Party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder. A waiver by either CITY or CONSULTANT of any breach of this Agreement shall not be binding upon the waiving party unless such waiver is in writing. In the event of a written waiver, such a waiver shall not affect the waiving party's rights with respect to any other further breach.

7.7. Mediation. In the event the parties are unable to resolve a dispute arising under this Agreement through good faith negotiations, the parties agree to submit the matter to mediation with a mutually agreeable mediator. Prior to the mediation, the parties shall exchange any documents reasonably necessary to resolve the matter to be mediated.

7.8. Attorney’s Fees. If any action at law or in equity, including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, which may be set by the court in the same action or in a separate action brought for that purpose, in addition to any other relief to which that party may be entitled.

7.9. Interpretation. In the event this Agreement is ever construed in any dispute between the parties, it and each of its provisions shall be construed without regard to the party or

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parties responsible for its preparation and shall be deemed to have been prepared jointly by the parties. The rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be employed in interpreting this Agreement.

7.10. Authority. Each individual executing this Agreement on behalf of one of the parties represents that he or she is duly authorized to sign and deliver the Agreement on behalf of such party and that this Agreement is binding on such party in accordance with its terms.

7.11. Third Parties. Nothing contained in this Agreement shall create a contractual relationship with, or cause of action in favor of, a third party against either the CITY or CONSULTANT. CONSULTANT’s Services hereunder are being performed solely for the benefit of CITY.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date set forth above.

CITY OF PACIFICA
By: Date
Sean Charpentier, City Manager
Approved As To Form
By:

Michelle Marchetta Kenyon, City Attorney

CONSULTANT
Rincon Consultants, Inc.

Date: 8/14/2026
By: Abe Leider

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EXHIBIT A

SCOPE OF WORK

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Packet Pg. 291 Attachment: Attachment A - Consultant Services Agreement with Rincon, Consultants, Inc. (6270 : Agreement with Rincon Consultants) Rincon Consultants, Inc.
66 Franklin Street, Suite 300
Oakland, California 94607
510-834-4455
1 August 3, 2026
Project No: 26-18655
Samantha Updegrave, Community Development Director
City of Pacifica
Community Development Department
170 Santa Maria Avenue
Pacifica, California 94044
Via email: [email protected]
Subject: Revised Proposal to Prepare an EIR for the Proposed Hillside Meadows Residential Project Dear Ms. Updegrave:

Rincon Consultants, Inc. is pleased to submit this revised proposal to assist the City of Pacifica with completion of the environmental review process consistent with the California Environmental Quality Act (CEQA) for the Hillside Meadows project. Based on direction from City staff, our scope of work includes preparation of an environmental impact report (EIR) for the project.

Leading the team as Principal-in-Charge will be Abe Leider, AICP CEP. He has over 25 years of experience directing urban planning projects, including planning and policy document preparation and CEQA analyses, and has been principal in charge of the project since Rincon first began work on it in 2022. Nikki Gemmell will serve as Project Manager, bringing experience managing controversial, multi-faceted, and technically complex planning projects with high public interest and sensitive environmental issues. She emphasizes strategic coordination, defensible analysis, and clear communication to help teams navigate challenging decision-making. Hexagon Transportation Consultants, Inc. will continue to assist with evaluation of potential vehicle miles traveled (VMT) impacts of the proposed project. Environmental Vision will continue to provide support with visual simulations.

Understanding of the Project
The proposed project would involve the construction of a new residential development on property located on the south side of and at the end of Higgins Way, southwest of the intersection of Higgins Way and Adobe Drive in Pacifica. The project site measures approximately 6.7 acres and consists of a single parcel (Assessor’s Parcel Number 023-361-160). The project site is currently vacant and would require annexation into the North Coast County Water District for utility service.

The project would include improvements to Peralta Road, described as proposed Parcel A in the project plans, and subdivision into 20 additional lots accommodating 20 two- to three-story residential units in twin townhomes including two duplexes and two parcels for access/guest parking and open space, respectively. Accessory dwelling units may also be proposed for a portion of the lots. The project has undergone several design changes since our work in 2023 and 2024.

General Approach
As noted above, our scope of work and budget assumes an EIR process. Work done under Rincon’s previous authorization for environmental review services for the project will be used to the extent practical.

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Proposal to Prepare an EIR for the Proposed Hillside Meadows Residential Project 2 Work Program
Task 1 Project Management
Rincon Consultants will serve as Project Manager for the environmental review process. Rincon’s project manager will conduct conference call meetings as necessary to discuss the status of project tasks, budget, schedule, and other topics that may arise during the environmental review process. This scope assumes up to twelve 30-minute meetings. As part of this task, Rincon will prepare monthly progress reports as part of invoice transmittals. Rincon’s project manager will be responsible for monitoring the performance of the Rincon team and subconsultant to ensure document quality and that internal deadlines and task budgets are achieved.

Task 2 Project Mobilization and Kickoff Meeting
This task includes mobilizing the Rincon project team and compiling available updated project and site information. As part of this task, Rincon’s Project Manager and Principal-In-Charge will attend a kickoff meeting with City staff and, if determined appropriate by the City, the project applicant. This meeting will serve as a forum to review and confirm study objectives and establish an operational protocol, as well as to discuss the expectations of stakeholders in the process. Working schedules will be finalized and details for scheduled tasks will be discussed. Rincon will use this opportunity to collect relevant new or updated studies and information not already transmitted. The meeting will also allow the project team an opportunity to discuss the approach to environmental evaluation, possible project alternatives (required pursuant to State CEQA Guidelines Section 15126.6), and community and agency concerns regarding the project.

Task 3 Notice of Preparation
Rincon will update the draft Notice of Preparation (NOP) prepared in 2024 for City staff to review. Rincon assumes one round of City review of the NOP before finalizing it for circulation. Rincon will be responsible for filing the NOP with the State Clearinghouse on behalf of the City pursuant to State CEQA Guidelines Section 15082. We assume the City will be responsible for filing the NOP with the San Mateo County Clerk and other noticing such as radius labels or a newspaper ad, although Rincon is available to assist with such additional noticing as needed. If this assistance is requested, Rincon will prepare a cost estimate for authorization by the City.

Task 4 Updates to Technical Studies and CEQA Approach Confirmation Most environmental topics will be updated from previous analyses directly in their respective EIR sections.

The following tasks cover specific technical updates needed at the beginning of the process.

Task 4.1 Updated Biological Resources Assessment
Rincon will update the existing Biological Resources Assessment (BRA) prepared for the project in December 2024 to reflect new biological data and changes in regulatory context. For example, since completion of the BRA, additional occurrence data for Crotch’s bumblebee has been added to the California Natural Diversity Database (CNDDB). To ensure the environmental analysis reflects the most current information and to reduce the potential for comments from the California Department of Fish and Wildlife, Rincon will review updated CNDDB records to determine whether occurrences of Crotch’s bumblebee are present within the project vicinity and, if applicable, incorporate this information into the impact analysis and mitigation measures. The update will also include revisions to species listing status for special-status species whose regulatory status has changed since preparation of the BRA, such as western pond turtle.

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Proposal to Prepare an EIR for the Proposed Hillside Meadows Residential Project 3 No changes in impact conclusions are anticipated for these species; updates will be made for consistency with current listing status and agency guidance.

Task 4.2 Updated Cultural Resources Assessment
Rincon will update the existing 2024 cultural resources report. The update will include the following:
• California Historical Resources Information System Records Search: Rincon will complete a supplemental California Historical Resources Information Systems records search of the project site and a 0.5-mile search radius at the Northwest Information Center (NWIC). While we do not anticipate any formal changes in the results of the records search, in our experience, record searches over two years in age should be updated, consistent with industry standards. The search will obtain any records for resources or reports to identify known cultural resources and areas of cultural sensitivity in or near the project site that may have been added since 2023. The NWIC response time is approximately 4-5 weeks. • Updated Report: The findings of the supplemental NWIC records search will be incorporated into the existing 2024 Cultural Resources Report including figure revisions and edits to narrative descriptions, as needed. Because the additional project area is paved with no exposed soils, a new field survey will not be required. The report will be used to support the updated Cultural and Tribal Cultural Resources analysis in the EIR. Rincon assumes one round of review/comments by the City on the draft updated Cultural Resources Report. Upon acceptance of update to the 2024 Cultural Resources Report by the City, an electronic copy will also be submitted to the NWIC.

Task 4.3 Updated Visual Simulations
Environmental Vision will assess changes to the project since their original draft simulations prepared in 2023. Assuming 1) that the City confirms that visual conditions in the project vicinity remain substantially similar to 2023 and 2) that project changes that would affect its appearance from public viewpoints are relatively minor, Environmental Visions will update the simulations. If new existing visual conditions photographs or major changes to the simulation modeling are needed, Rincon and Environmental Vision will provide a scope and cost estimate for the more involved updates.

Task 5 Administrative Draft EIR
Rincon will prepare an Administrative Draft EIR in accordance with the current State CEQA Guidelines. The Administrative Draft EIR will include:

Executive Summary – This section will summarize the proposed project and associated environmental consequences. Impacts will be presented in tabular format to simplify review by decision-makers and the general public.

Table of Contents – The Table of Contents will provide readers with the appropriate page number where each major section of the EIR can be found, consistent with State CEQA Guidelines Section 15122.

Project Description – This section will include a description of the project, focusing on project characteristics relevant to the analysis, project objectives, and required discretionary approvals.

Construction details, such as duration and potential equipment, will also be summarized to inform the analysis. The project description will include textual, tabular, and graphic presentation to fully describe the project and form a basis for the environmental analysis. Information from the Initial Study previously prepared by Rincon (updated as needed) as well as changes to the project since then will form the basis for this section.

Introduction and Environmental Setting – These required introductory sections will lay the groundwork for and summarize the substantive analysis to follow. The introduction will describe the purpose and legal authority of the EIR, and provide a discussion of lead, responsible, and trustee agencies. The environmental setting will provide a general description of the existing geographic character of the project site and the

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Proposal to Prepare an EIR for the Proposed Hillside Meadows Residential Project 4 site vicinity. The results of the NOP process including a summary of community and agency responses to the NOP, and where those comments are addressed in the EIR, will also be included in the introductory sections.

Environmental Impact Analysis – This section will analyze impacts to each resource area in the CEQA Checklist. Information and analysis from the Initial Study and technical reports previously prepared by Rincon for selected topics, updated as needed, will form the basis for the topical subsections. For each issue area, the analysis will include four main components:
• Setting – description of current conditions with respect to the issue in question, including the existing regulatory environment
• Impact analysis – discussion of potentially significant effects of the proposed project; impacts are typically compared to established “thresholds of significance” • Mitigation measures – methods by which significant effects can be reduced or eliminated • Level of significance after mitigation – discussion of whether or not proposed mitigation measures reduce impacts to below the adopted significance threshold The EIR impact analysis will be in the same alphabetical order of environmental issues as Appendix G of the State CEQA Guidelines for the resource areas, excluding those that are addressed in the Effects Found not to be Significant section. For each environmental issue analysis section, the Impacts subsection will begin with a discussion of the significance thresholds used to determine if impacts would have the potential to result in a significant environmental impact. Impacts of the project when compared to the existing conditions in the area will be identified. A preliminary estimate of topics to be covered in these sections includes the following, although these are subject to change based on the analysis; impacts determined to be less than significant without mitigation will be discussed in the Effects not Significant section (discussed below).
• Aesthetics
• Air Quality
• Biological Resources
• Cultural Resources
• Greenhouse Gas Emissions
• Noise
• Transportation
• Tribal Cultural Resources
• Wildfire
The technical approach to the environmental analysis will be similar to the approach outlined in our proposal of November 2022. For the transportation analysis, Hexagon Transportation Consultants will support the analysis and process as follows:

1. Internal Meetings. Hexagon will attend one virtual meeting to discuss transportation issues related to the project.

2. EIR Transportation Section. Hexagon will review the transportation section of the Environmental Impact Report and provide additional supporting information, as needed.

3. Public Hearings. Hexagon will attend up to three public hearings as needed.

Regarding air quality, a qualitative assessment of localized risk from construction activities is proposed.

However, depending on the length of construction, the amount of haul trips required, and the quantity and type of construction equipment (for example United States Environmental Protection Agency [USEPA] Tier 4 and/or alternatively fueled equipment) used, a quantitative health risk assessment (HRA) may be

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Packet Pg. 295 Attachment: Attachment A - Consultant Services Agreement with Rincon, Consultants, Inc. (6270 : Agreement with Rincon Consultants) City of Pacifica
Proposal to Prepare an EIR for the Proposed Hillside Meadows Residential Project 5 recommended. The Office of Environmental Health Hazard Assessment (OEHHA) guidelines for HRAs suggest that projects with construction periods of more than two to six months and within 1,000 feet of sensitive receptors require a significant amount of excavation or grading, and/or those project sites that are greater than one acre have the potential to result in significant cancer risk. If the project applicant does not propose using construction equipment that meets USEPA Tier 4 emissions standards, then a quantitative HRA is recommended for determining toxic air contaminants (TAC) impacts to nearby sensitive receptors (see Optional Task below).

Effects Found to be Not Significant – This section will briefly discuss effects found to be less than significant or to have no impact. This section will be comprised of all or some of the analysis, updated as appropriate, from the previously drafted Initial Study.

Other CEQA-Required Discussions – This section will include discussions of other sections required by the CEQA Guidelines and will include an analysis of potential growth-inducing impacts and irreversible environmental effects.

Cumulative Impacts – Consistent with State CEQA Guidelines Section 15130, cumulative impacts resulting from the project impacts combined with impacts of other projects in the area will be evaluated. Other projects in the area will be derived in consultation with the City. Mitigation measures will be provided, as applicable, to reduce significant cumulative impacts of the project.

Alternatives – This section will be prepared in accordance with the requirements of the State CEQA Guidelines Section 15126.6 and recent court decisions. The purpose of this section will be to promote informed decision-making and to evaluate a reasonable range of project alternatives. Rincon assumes up to three alternatives will be evaluated. This will include the CEQA-required “no project” alternative and up to two project alternatives. Rincon will develop the project alternative(s) in consultation with City staff.

Pursuant to the State CEQA Guidelines, the alternatives will generally not be addressed to the same level of detail as the proposed project. Where impacts have been identified as significant for the project, the alternatives will identify applicable mitigation requirements, so that a meaningful comparison can be made, if necessary. The analysis will identify whether the alternatives would result in impacts that are less than, similar to, or greater than the project, the level of significance, and mitigation requirements. A matrix that depicts the magnitude of impacts associated with the alternatives when compared to the project will be provided. At the conclusion of the alternatives analysis, the environmentally superior alternative will be identified.

References – This section of the EIR will provide a list of references for the citations found in the body of the EIR. A copy of the reference material will be kept in the administrative record.

Following receipt of City edits and comments on the Administrative Draft EIR, Rincon will revise the document accordingly and prepare a Screencheck Draft EIR. The Screencheck Draft EIR will provide the City with an opportunity for final review of the document as it will appear when circulated for public review.

While not a section of the EIR, Rincon will also prepare and maintain an administrative record during as part of this task. The administrative record will contain copies of each source or pages of each source that is cited or referenced in the EIR. Rincon will store the administrative record on its secure server and will provide it via a downloadable link upon the City’s request.

Task 6 Draft EIR
After comments on the Screencheck Draft EIR have been fully addressed, Rincon will finalize the Draft EIR and provide the document in PDF format suitable for public distribution and uploading to the City’s website.

We assume that comments to be addressed will not require new analysis, technical modeling, substantial research or fieldwork. The Draft EIR will be circulated for public comment for a minimum period of 45 days, as required by CEQA. Rincon will file the Draft EIR and a Notice of Completion (NOC) with the State Clearinghouse, using its recently developed electronic filing system. Rincon will also prepare a Notice of

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Proposal to Prepare an EIR for the Proposed Hillside Meadows Residential Project 6 Availability (NOA) of the Draft EIR. We assume the City or applicant will be responsible for posting the NOA with the San Mateo County Clerk and required newspaper ads and other public noticing of the document’s availability, such as radius label mailing or on-site posting.

Task 7 Administrative Final EIR and Mitigation Monitoring and Reporting Program
Subsequent to receipt of all public comments on the Draft EIR, Rincon will prepare draft Responses to Comments for City review. This will include a list of commenters, comment letters, formal responses to comments, and added or revised text of the Draft EIR that may be necessary. Subsequent to City approval of the draft Responses to Comments, Rincon will prepare the administrative draft of the Final EIR for City review, which will include the Responses to Comments and text changes resulting from those responses.

Rincon will provide the City with approved Response to Comments for it to distribute to public agencies that commented on the Draft EIR at least 10 days prior to the hearing for certification pursuant to State CEQA Guidelines Section 15088.b.

Given the likely public interest in the proposed project due to the addition of new housing in the City, this scope of work assumes up to 15 comment letters will be received, including two lengthy (over five pages) and/or substantive letters, which can be adequately responded to in a maximum of 80 professional staff hours. Rincon assumes additional or expanded technical analysis will not be required to address all comments received. The actual level of effort required to respond will depend on the length, detail, and sophistication of the comments, in addition to the number of letters received. Rincon reserves the right to reevaluate the effort level and request a scope amendment upon close of the public comment period if the number and/or complexity of letters exceeds the number anticipated.

Following receipt of City edits and comments on the Administrative Final EIR, Rincon will revise the document accordingly and prepare a Screencheck Final EIR. We assume that addressing City comments on the draft responses to comments will not require new analysis, technical modeling, substantial research or fieldwork. The Screencheck Final EIR will provide the City with an opportunity for final review of the document as it will appear when presented for potential certification.

Rincon will prepare a Mitigation Monitoring and Reporting Program concurrent with the Administrative Final EIR. The Mitigation Monitoring and Reporting Program will be provided in a format that complies with City requirements and California Public Resources Code Section 21081.6. Essentially, the Mitigation Monitoring and Reporting Program will take the form of a detailed table, which will compile the mitigation measures developed within the body of the EIR, as well as information necessary to monitor compliance with each measure. The Mitigation Monitoring and Reporting Program will include:
• Identification of persons/agencies responsible for monitoring compliance with each condition • Timing when monitoring must occur
• Frequency of monitoring
• Criteria to be used to determine compliance with conditions Task 8 Final EIR
Following internal review and approval of the Screencheck Final EIR, Rincon will produce the Final EIR for consideration by the City decision makers. The Final EIR will include comments, responses to comments, and text to the Draft EIR where changes were made, with the changes marked with underlining and strikethrough, as appropriate.

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Proposal to Prepare an EIR for the Proposed Hillside Meadows Residential Project 7 Task 9 Public Hearings
Rincon will prepare for and attend up to three public hearings to present our analysis and/or respond to questions on our analysis or the EIR process. If the project is approved, Rincon will prepare a Notice of Determination (NOD) for the City or applicant to file with the County Clerk. The City or applicant will be responsible for payment of County Clerk and California Department of Fish & Wildlife CEQA fees. Rincon will file the NOD with the State Clearinghouse.

Optional Task: Construction Health Risk Assessment
If the City authorizes this task, a refined HRA will be performed in accordance with the latest OEHHA Guidance. The analysis will incorporate the estimated construction emissions and dispersion modeling using the USEPA AMS/EPA Regulatory Model (AERMOD) model with meteorological data from the closest meteorological monitoring station. AERMOD dispersion model outputs will be converted into specific cancer risks and non-cancer chronic health hazard impacts in accordance with the OEHHA Guidance. The results of the HRA will be incorporated into Air Quality EIR section.

Optional Task: Digital Accessibility
Digital accessibility requirements for public documents, including CEQA documents, apply to all California public entities pursuant to ADA Title II and California Government Code Section 7405. Rincon offers a variety of approaches and services to assist with compliance with these regulations. While our scope of work and fee estimate does not currently include digital accessibility services, we would be happy to discuss options and costs for converting our digital reports to comply with digital accessibility guidelines on request.

Cost Estimate
Rincon Consultants, Inc. will complete the work program described above for an estimated not-to-exceed cost of $172,407, as shown on the spreadsheet below. The cost for the optional Construction Health Risk Assessment would be an additional $9,000. For ease of adjustments to the budget in the event that unanticipated tasks arise or increased level of effort is required, Rincon recommends including a contingency budget equaling 20% of our proposed cost in the contract, or $34,481, which would result in a total budget of $206,888. The contingency would be used only at the City’s express authorization.

Task Staff Hours Budget
Task 1: Project Management 70 $17,396
Task 2: Project Mobilization and Kickoff Meeting 10 $2,454 Task 3: Notice of Preparation 12 $2,918
Task 4: Updates to Technical Studies and CEQA Approach Confirmation 32 $7,681 Task 5: Administrative Draft EIR 399 $85,557
Task 6: Draft EIR 38 $7,888
Task 7: Administrative Final EIR and MMRP 84 $18,776
Task 8: Final EIR 20 $4,094
Task 9: Public Hearings 30 $8,016
Reimbursable Expenses (Hexagon Transportation Consultants, Environmental Vision, records search, field equipment, travel) $17,627
Total (not including optional tasks) 695 $172,407
Total with Contingency $206,888

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Proposal to Prepare an EIR for the Proposed Hillside Meadows Residential Project 8 The proposed scope of services and associated costs are fully negotiable to meet the needs of the City.

Additional work not included within our proposed work program will be completed only upon written authorization from the City in accordance with our standard fee schedule, attached. This offer for professional services will remain in effect for a period of 90 days from the date of this proposal. During this period, questions regarding our proposed scope of services may be directed to Nikki Gemmell, Project Manager, or Abe Leider, Principal-in-Charge.

Schedule
Rincon Consultants has an excellent reputation for adhering to schedules and meeting milestones. Based on our understanding of the project and the analysis required, Rincon proposes to adhere to a schedule that allows for completion of the environmental document in approximately 9 to 11 months, depending on availability of stable project information early in the process, City review times, and comments on administrative and public drafts. Completion of the EIR in this timeframe is based upon receipt of all necessary project information, such as stable project plans and information, at authorization to proceed.

Key Task/Milestone
Approximate
Duration
Kickoff-Meeting and receipt of updated project information, as applicable 1 day City circulates Notice of Preparation for 30 days 30 days Rincon prepares Administrative Draft EIR 8 weeks
City reviews Administrative Draft EIR and provides edits and comments 4 weeks Rincon revises according to City edits and comments and prepares Screencheck Draft EIR 2 to 4 weeks City reviews Screencheck Draft EIR 2 weeks
Rincon revises document according to City edits and provides Draft EIR, draft Notice of Availability, and circulation advising
2 to 4 weeks
Public Comment Period 45 days
Rincon prepares Administrative Final EIR and MMRP 4 to 6 weeks City reviews Administrative Final EIR and MMRP and provides edits and comments 4 weeks Rincon prepares Screencheck Final EIR 2 weeks
City reviews Screencheck Final EIR 1 week
Rincon prepares Final EIR and MMRP 1 week
Thank you for your consideration of this proposal. Please do not hesitate to contact us if you have questions about this proposal or need additional information.

Sincerely,
Rincon Consultants, Inc.

Nikki Gemmell, Project Manager Abe Leider, AICP CEP, Principal Phone: 805-242-4094 Phone: 510-671-0175
Email: [email protected] Email: [email protected] Attachments:

Rincon Consultants 2026 Schedule of Fees

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Effective January 1, 2026
Standard Fee Schedule for Environmental Sciences and Planning Services Professional, Technical and Support Personnel* January 1, 2026 – December 31, 2026 Senior Principal $342
Principal $329
Director $329
Senior Supervisor II $313
Supervisor I $292
Senior Professional II $273
Senior Professional I $255
Professional IV $226
Professional III $210
Professional II $186
Professional I $166
Associate III $140
Associate II $125
Associate I $117
Field Technician $100
Technical Editor $157
Project Accountant $134
Billing Specialist $115
Publishing Specialist $128
Clerical $115
* Professional classifications include environmental scientists, urban planners, biologists, geologists, marine scientists, GHG verifiers, sustainability, cultural resources, GIS, data technology, and other professionals. Expert witness services consisting of depositions or incourt testimony are charged at the hourly rate of $400.

Reimbursable Expenses
Equipment Rate
Equipment Package (covers field equipment) $150/day
UAS Drone $300/day
Boat (20-foot Boston Whaler or Similar) $800/day
Light-Duty and Passenger Vehicles* $90/day
4WD and Off-Road Vehicles* $150/day
* Current IRS mileage rate for mileage over 50 and for all miles incurred in employee-owned vehicles.

Direct Costs. Other direct costs associated with the execution of a project, that are not included in the hourly rates above, are billed at cost plus 16%. These may include, but are not limited to, printing and production, laboratory and drilling services, subcontractors, vendors, authorized travel expenses, permit charges and filing fees, mailings and postage, performance bonds, sample handling and shipment, rental equipment, and vehicles other than covered by the above charges.

Budget Reallocation. Rincon reserves the right to reallocate the budget between tasks and staff classifications, while remaining within the approved contract amount.

Annual Escalation. Standard rates subject to 3.5% annual escalation on January 1.

Payment Terms. All fees will be billed to Client monthly and shall be due and payable upon receipt or as indicated in the contract provisions for the assignment. Invoices are delinquent if not paid within 10 days from receipt or per the contractually required payment terms.

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EXHIBIT B
Compensation
CITY shall pay CONSULTANT for the Services on a cost reimbursement basis, up to the Cost Ceiling (as defined in Section 2.1 of the Agreement). CONSULTANT agrees to use appropriate methods to contain its fees and costs under this Agreement. Compensation shall include only the following costs, which shall all count toward the Cost Ceiling:

1. Direct Labor
Direct labor costs shall be the total number of hours worked on the job by each employee times the agreed hourly rate for such employee's labor as set forth on the attached Exhibit B-1. CITY will pay all personnel at their regular straight-time rate, including any work performed on overtime or on holidays or weekends.

2. Subconsultant Costs
Subconsultant services shall be billed at cost plus a 16 percent markup. CONSULTANT shall provide a copy of each subconsultant's invoice for which it seeks payment from CITY with any invoice in which such payment is requested.

3. Other Direct Costs
The following categories of costs are eligible for reimbursement, which shall be made at the actual cost to CONSULTANT without any additional mark-up:
a. Reasonable living and traveling expenses of employees when away from home office on business in its prosecution of the Services. CONSULTANT must have prior approval of CITY to be reimbursed for these expenses.
b. Automobile expenses for personal vehicle use, if necessary, at the IRS approved mileage rate.
c. Reproduction of drawings and specifications by CONSULTANT as required under this Agreement, at rates prevailing in this community for bulk reproduction or at other reasonable rates approved by CITY.
d. Special overnight delivery or messenger services.

Payments to CONSULTANT for reimbursable costs/expenses will be made only after the specific costs/expenses have been incurred and CONSULTANT has submitted substantiating documentation, such as copies of paid invoices or other documentation confirming that such costs/expenses have been incurred.

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CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
8/24/2026
1 SUBJECT:

Approve Calera Creek Water Recycling Plant On-Call Maintenance Services P033 RECOMMENDED ACTION:

Adopt a Resolution:

A. Approving the Construction Contract with Corcus Construction, Inc. in an amount of $200,000.

B. Authorizing a budget authority in the amount of $200,000.

C. Authorizing the City Manager and Designated Personnel to Sign Contract Documents related to the CCWRP On-Call Maintenance Services P033.

STAFF CONTACT:

Matt Kelly, Project Manager - Wastewater Division
(650) 730-0212
[email protected]
Daniel Patten, P.E. Engineering Manager - Wastewater Division (650) 922-7248
[email protected]
Melissa Tigbao, PW Director
(650) 501-6016
[email protected]
BACKGROUND/DISCUSSION:

The CCWRP Repair and Rehabilitation Project fund is an ongoing Capital Improvement Project that is utilized for both planned and emergency maintenance work required to meet permit requirements and maintain reliability at the Calera Creek Water Recycling Plant. The services aide the operations and maintenance team at the plant with regular replacement of process equipment. This includes, replacing pumps, installing new equipment, repairing pipes, concrete walls, electrical systems, and other wastewater infrastructure.

On May 12, 2026 the City advertised an Invitation for Bids to solicit proposals from contractors to provide On-Call Services for ongoing operations and maintenance projects to ensure reliable wastewater treatment operations. On June 30, 2026, one firm bid on the Project, Corcus Construction, Inc. after attending the mandatory on-site pre-bid meeting at the Calera Creek Water Recycling Plant. Staff evaluated the proposal package, reviewed submittals and determined that the firm meets the requirements and expertise needed for services sought. The contractor will be on the On-Call list for Maintenance Services for the Plant through Fiscal Year 2027-2028.

The apparent low bidder is Corcus Construction, Inc.. As there are sufficient project funds, the City Manager recommends the award of contract (Attachment "1") to the apparent low bidder, 10 Packet Pg. 302
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August 24, 2026
Corcus Construction, Inc. Staff recommends authorizing a budget authority for construction not to exceed in the amount of $200,000.

ALTERNATIVE ACTION:

Council may choose not to adopt the resolution and not approve the construction contract.

However, this will result in operations and maintenance staff not being able to complete needed equipment and infrastructure projects as well as all the day-to-day tasks of running the recycling plant. This could subject the City to possible regulatory violations at the wastewater recycling facility and cause increase in costs later on if outdated equipment fails and emergency work is required. Staff does not recommend this alternative action.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:

Approval of the construction contract is consistent with the following Council adopted Goals:
• Stewardship of City Infrastructure, streets and facilities: includes repairing/replacing outdated city facilities and infrastructure such as the wastewater recycling plant. These services will improve aging process equipment and ensure reliable treatment operations.

FISCAL IMPACT:

The following is the source and use of funds for the project:

Use of Funds
Construction Contract- Corcus Construction, Inc. $200,000 Total Use of Funds $200,000
Project Fund Source
Enterprise Fund (Fund 518)
Account No 518452-51206-P0033 $200,000
Total Project Fund Source $200,000
No additional budget authority is necessary as sufficient funds have been allocated in the Wastewater Enterprise Fund FY 2026-27 budget for this purchase.

ORIGINATED BY:

Public Works - Wastewater Division
ATTACHMENT LIST:

On-Call Maintenance Agreement_Corcus (PDF)
10 Packet Pg. 303
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August 24, 2026
RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPROVING THE CONSTRUCTION CONTRACT WITH CORCUS CONSTRUCTION INC. IN AN AMOUNT OF $200,000; AUTHORIZE A BUDGET AUTHORITY IN THE AMOUNT OF $200,000; AND

AUTHORIZE THE CITY MANAGER AND DESIGNATED PERSONNEL TO SIGN CONTRACT

DOCUMENTS RELATED TO THE CALERA CREEK WATER RECYCLING PLANT ON-CALL MAINTENANCE SERVICES PROJECT P033.

WHEREAS, consistent with the City of Pacifica’s Bidding Procedures for Public Projects (Municipal Code Title 3 Chapter 15) the City of Pacifica Requested Bids for Calera Creek Water Recycling Plant On-Call Maintenance Services Project P033 on May 12, 2026; and WHEREAS, the low bidder was Corcus Construction Inc.;
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Pacifica to Approve the Construction Agreement between the City of Pacifica and Corcus Construction Inc., in the amount of $200,000; and Authorize a budget authority in the amount of $200,000; and authorize the City Manager to execute all documents related to the project. • • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 24h day of August, 2026, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

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Packet Pg. 305 Attachment: On-Call Maintenance Agreement_Corcus (6263 : Resolution to Approve CCWRP On-Call Maintenance Services P033 Staff Report)

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Packet Pg. 306 Attachment: On-Call Maintenance Agreement_Corcus (6263 : Resolution to Approve CCWRP On-Call Maintenance Services P033 Staff Report)

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CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
8/24/2026
1 SUBJECT:

Authorization to Lift the Temporary Hiring Freeze for One Firefighter Engineer position.

RECOMMENDED ACTION:

Adopt a Resolution Authorizing the City Manager to lift the temporary six-month hiring freeze for a vacant, budgeted Firefighter Engineer position and proceed with recruitment and hiring within the existing FY 2026-27 Adopted Budget.

STAFF CONTACT:

Zach Harris, Human Resources Manager
650-339-3461
[email protected]
Marisol Gómez, Director of Finance and Administrative Services 650-501-0257
[email protected]
Yulia Carter, Assistant City Manager
650-501-6004
[email protected]
BACKGROUND/DISCUSSION:

As part of the Adopted FY 2026-27 Adopted Budget, one vacant Firefighter Engineer position was placed under a six-month hiring freeze as a budget-balancing measure. The position remains an authorized position within the City’s position control and staffing plan and is partially funded in the adopted budget. However, Council authorization is required to lift the temporary hiring restriction before the six-month period expires.

Since the adoption of the budget, the Fire Department has experienced personnel vacancies and periods of leave without pay, generating salary savings sufficient to absorb the cost of filling this position earlier than anticipated. As a result, lifting the hiring freeze and filling the position for the remainder of the fiscal year can be accomplished within the Fire Department’s existing personnel budget and does not require an additional budget appropriation.

The timing of this recruitment is also an important consideration. The process of recruiting and selecting a Firefighter/Engineer from the initial recruitment and selection process through background review, pre-employment requirements, academy and departmental training, and ultimately bringing a new employee fully onboard, can take approximately one year. Delaying the hiring process until expiration of the six-month freeze would therefore extend the operational impact of the vacancy well beyond the freeze itself.

The current recruitment has also produced a strong candidate pool with several highly qualified candidates who would be valuable additions to the Fire Department. Moving forward now would allow the City to take advantage of the current recruitment and extend an offer to a qualified 11 Packet Pg. 346
Pacifica City Council 2
August 24, 2026
candidate rather than risk losing strong applicants and having to restart a lengthy and costly recruitment and training process at a later date.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:

Authorizing the hiring of the Firefighter Engineer position supports the City’s goal of Enhancing Organizational and Fiscal Stability, as this action supports adequate staffing within the Fire Department, and maintaining effective and responsive public safety and emergency response services.

FISCAL IMPACT:

There is no impact to the FY 2026-27 Adopted Budget associated with this action. The Firefighter Engineer position is an existing budgeted position that is currently subject to a temporary six-month hiring freeze. Salary savings already realized from other Fire Department vacancies and employees on leave without pay, are sufficient to offset the personnel costs associated with filling the position three months earlier than anticipated. Therefore, no budget amendment is required at this time.

ORIGINATED BY:

Human Resources
ATTACHMENT LIST:
11 Packet Pg. 347
Pacifica City Council 3
August 24, 2026
RESOLUTION NO. __________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA AUTHORIZING THE

FILLING OF ONE CURRENTLY FROZEN FIREFIGHTER ENGINEER POSITION USING

EXISTING BUDGETED FUNDS AND SALARY SAVINGS
WHEREAS, the City Council adopted a budget that includes funding for a Firefighter Engineer position within the Fire Department; and
WHEREAS, the Firefighter Engineer position is an existing authorized position within the City’s staffing plan that is currently frozen; and
WHEREAS, the Fire Department has experienced personnel vacancies and periods of leave without pay during the current fiscal year, resulting in salary savings within the adopted budget; and
WHEREAS, salary savings already realized from vacancies and employees on leave without pay are sufficient to offset the anticipated personnel costs associated with filling the Firefighter Engineer position for the remainder of the fiscal year; and WHEREAS, filling the Firefighter Engineer position will support appropriate staffing levels within the Fire Department and the continued delivery of effective and responsive public safety services; and
Whereas, filling the position does not require the creation of a new position or an increase to the City’s adopted budget.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pacifica does hereby authorize staff to fill one currently frozen Firefighter Engineer position using existing budgeted funds and salary savings generated from vacancies and employees currently on leave without pay.

BE IT FURTHER RESOLVED, that the City Manager, or designee, is authorized to take all necessary administrative actions to implement this Resolution consistent with the City’s adopted budget and personnel policies.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 24th day of August 2026, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_________________________
Christine Boles, Mayor
11 Packet Pg. 348
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August 24, 2026
ATTEST: APPROVED AS TO FORM:
_________________________ _________________________
Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 11 Packet Pg. 349

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
8/24/2026
1 SUBJECT:

Continuation of File No. 2026-006 – Public Hearing Text Amendment TA-129-26, initiated by the City of Pacifica, to repeal and replace Article 41 Density Bonus Program and Article 47 City of Pacifica Below Market Rate (Inclusionary) Program of the City of Pacifica Zoning Regulations (Title 9, Chapter 4 of the Pacifica Municipal Code) relating to the implementation of state density bonus law and regulations for inclusionary housing and below market rate units, respectively.

RECOMMENDED ACTION:

Continue public hearing to the September 14, 2026, City Council meeting.

STAFF CONTACT:

Samantha Updegrave, Community Development Director
650-738-7341
[email protected]
BACKGROUND/DISCUSSION:

A public hearing on the proposed ordinance amending the Density Bonus Program and Below Market Rate (Inclusionary Housing) Program was noticed for the City Council meeting on August 24, 2026. However, staff requires additional time to prepare the item for hearing and requests a continuation to September 14, 2026.

ORIGINATED BY:

Community Development Department
ATTACHMENT LIST:
12 Packet Pg. 350

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
8/24/2026
1 SUBJECT:

Designation of Voting Delegate for League of California Cities Annual Conference RECOMMENDED ACTION:

Designate a voting delegate and alternate(s) who will attend the 2026 League of California Cities (CalCities) Annual Conference General Assembly Meeting on Friday, September 25, 2026.

STAFF CONTACT:

Sarah Coffey, City Clerk
(650) 738-7307
[email protected]
BACKGROUND/DISCUSSION:

Pacifica is a member of the League of California Cities (CalCities), an association based in Sacramento that represents the interests of California’s cities to the state legislature and provides cities with information on federal and state legislative and administrative affairs.

CalCities maintains a staff that assists cities in solving problems including reference and research services, publications, conferences, and seminars.

This year's League of California Cities Annual Conference is being held in person at the Anaheim Convention Center in Anaheim, CA from September 23 - 25, 2026. The attached May 13, 2026 correspondence regarding the CalCities 2026 Annual Conference indicates that Council action must be taken to designate a voting delegate and may appoint up to two alternates.

The General Assembly Meeting will be held on Friday, September 25, 2026, from 8:30 a.m. - 10:30 a.m. for consideration of resolutions. At this meeting the League membership considers and takes action on resolutions that establish League policy. Any Council member attending is eligible to be a delegate. Designating the voting delegate and alternate(s) must be done by City Council action and cannot be accomplished by individual action of Mayor or City Manager alone. City Council action must be taken and the designations submitted to the League of California Cities by September 1, 2026.

Following the Council's deliberation regarding the selection of a voting delegate and alternate(s), any Council member may make a motion to designate by name the voting delegate and up to two alternate(s) who will be attending the League of California Cities Annual Conference General Assembly meeting. The City Clerk will transmit the Voting Delegate / Alternate selections on the League of California Cities online submission portal as directed by Council.

FISCAL IMPACT:
13 Packet Pg. 351
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August 24, 2026
None.

ORIGINATED BY:

City Clerk
ATTACHMENT LIST:

Attachment A: 2026 League of CA Cities Annual Conference Voting Procedures and Delegate/Alternate Memo (PDF)
13 Packet Pg. 352
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: Wednesday, May 13, 2026
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Sept. 23-25, 2026 Anaheim Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Taking place on Friday, Sept. 25, 2026 the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.

To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.

Following council action, please submit your city’s delegates through the online submission portal by Tuesday, Sept. 1, 2026. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.

Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates.

Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration opens June 2.

For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and Council Action Advised by September 1, 2026

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Packet Pg. 353 Attachment: Attachment A: 2026 League of CA Cities Annual Conference Voting Procedures and Delegate/Alternate Memo (6275 : Designation alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.

Please view Cal Cities’ event and meeting policy in advance of the conference.

Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.

Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

The voting delegate desk, located in the conference registration area of the Anaheim Convention Center, will be open at the following times: Wednesday, Sept. 23, 8:00 a.m.-6:00 p.m. and Thursday, Sept. 24, 7:30 a.m.-4:00 p.m. On Friday, Sept. 25, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for submitting your voting delegate and alternates by Tuesday, Sept. 1. If you have questions, please contact Zach Seals at [email protected].

Attachments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly

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Packet Pg. 354 Attachment: Attachment A: 2026 League of CA Cities Annual Conference Voting Procedures and Delegate/Alternate Memo (6275 : Designation 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.

6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.

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Packet Pg. 355 Attachment: Attachment A: 2026 League of CA Cities Annual Conference Voting Procedures and Delegate/Alternate Memo (6275 : Designation Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.

The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.

Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.

Recommendations are forwarded
to the Resolutions Committee.

Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.

Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.

Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.

Cal Cities policy
development is a memberinformed process,
grounded in the voices and
experiences of city officials
throughout the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.

General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).

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Packet Pg. 356 Attachment: Attachment A: 2026 League of CA Cities Annual Conference Voting Procedures and Delegate/Alternate Memo (6275 : Designation

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
8/24/2026
1 SUBJECT:

Direction to Pacifica Voting Delegate Regarding CalCities 2026 Annual Conference Resolution Packet
RECOMMENDED ACTION:

Provide direction to Pacifica's voting delegate to support one resolution to be considered by the League of California Cities (CalCities) at the 2026 CalCities Annual Conference to be held in Anaheim, September 23-25, 2026 - Resolution on Calling for Working Group to Consider State Constitutional Amendment or Other Form of Initiative to Ensure Final Local Authority Over Housing and Land Use Decisions.

STAFF CONTACT:

Sean Charpentier, City Manager
(650) 738-7409
[email protected]
BACKGROUND/DISCUSSION:

Pacifica is a member of CalCities (formerly the League of California Cities), an association based in Sacramento that represents the interests of California's cities to the state legislature and provides cities with information on federal and state legislative and administrative affairs.

The CalCities 2026 Annual Conference is being held in Anaheim, September 23-25, 2026.

At this meeting CalCities membership will consider and take action on a resolution that will call for Working Group to Consider State Constitutional Amendment or Other Form of Initiative to Ensure Final Local Authority Over Housing and Land Use Decisions, as submitted by the City of Murrieta. CalCities has provided the 2026 Proposed Resolution Packet (Attachment A) for consideration. There were no additional resolutions submitted by the deadline for consideration at the League of California Cities 2026 Annual Conference General Assembly.

At its meeting on August 24, 2026, the Pacifica City Council will select a Councilmember as a voting delegate and alternate for the General Assembly meeting to be held on Friday, September 25, 2026 at the CalCities 2026 Annual Conference at which the Resolution will be considered and voted upon.

The CalCities 2026 Resolution Packet (provided as Attachment A) includes information on the resolution process and voting procedures, the full text of the proposed resolution, background information, a summary of the League of California Cities staff analysis of the proposed resolution, and five letters of concurrence the cities City of Banning, City of Calimesa, City of Canyon Lake, City of Moreno Valley, City of Norco, City of Torrance, and City of Temecula.

The background information notes that since 2010, the State has adopted more than 500 housing related laws that have shifted housing and land use authority away from local governments.
14 Packet Pg. 357
Pacifica City Council 2
August 24, 2026
Specifically, the Resolution states that the League of California Cities support the development and advancement of a state constitutional amendment or other legislative, policy, or ballot based strategies that restore and strengthen local authority over housing and land use matters within municipal boundaries, including general plans, housing elements, zoning, density, design and development standards, project siting, and the approval or denial of housing development applications.

The City Manager recommends that Pacifica's voting delegate communicate the City of Pacifica's position on the proposed resolution as follows: Support.

ALTERNATIVE ACTION:

The City Council may alternatively direct Pacifica's voting delegate to Disapprove or Take No Action on the resolution on Working Group to Consider State Constitutional Amendment or Other Form of Initiative to Ensure Final Local Authority Over Housing and Land Use Decisions.

FISCAL IMPACT:

None.

ORIGINATED BY:

City Manager's Office
ATTACHMENT LIST:

Attachment A: 2026 CalCities Proposed Resolutions Packet (PDF) 14 Packet Pg. 358
2025-2026

CAL CITIES OFFICERS
President
Gabe Quinto
Mayor
El Cerrito
First Vice President
Teresa Acosta
Council Member
Carlsbad
Second Vice President
David Cohen
Council Member
San Jose
Immediate Past President
Lynne B. Kennedy
Mayor Pro Tem,
Rancho Cucamonga
Executive Director
and CEO
Carolyn M. Coleman
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org August 10, 2026
TO: Cal Cities Members
RE: Cal Cities 2026 Resolution Packet
Sixty days before the Cal Cities Annual Conference and Expo, Cal Cities members may submit resolutions on issues of importance to cities. This year, Cal Cities received one resolution by the July 25 deadline.

The attached packet contains the proposed resolution, background information, supporting letters from cities and city officials, and an analysis of the resolution by Cal Cities. The packet includes detailed information on the resolution process and the next steps for the resolution.

We encourage each city council to consider the resolution and determine a position so your voting delegate can represent your city’s position on the resolution.

Voting Delegates: City councils must appoint a voting delegate to vote during the General Assembly. Each city may also appoint up to two alternate delegates. If your city has not already done so, please appoint your voting delegate by Tuesday, Sept. 1, 2026. The voting delegate packet contains more information.

The 2026 General Assembly will be held Friday, Sept. 25, at 8:30 a.m. in the Anaheim Convention Center during the Annual Conference and Expo.

For questions about resolutions, voting delegates, or the General Assembly, please contact Zach Seals.

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6 Resolution
Packet

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Information on 2026 Resolutions Process
Consideration by Policy Committee (pre-conference)
Per the Cal Cities bylaws, Cal Cities President Gabe Quinto has referred the submitted resolution to the Housing, Community, and Economic Development Committee. The committee will meet on Thursday, Sept. 17, at 10 a.m. via Zoom to review the resolution and make a recommendation that will be sent to the Resolutions Committee. A public comment period will be held during the meeting. Register for the meeting here.

A list of recommendations the policy committee may make during its meeting is on page two of this packet.

Consideration by Resolutions Committee (during conference) On Thursday, Sept. 24, at 1:00 p.m. the Resolutions Committee will meet to review the resolution and the recommendation of the policy committee.

The Resolutions Committee consist of one representative from each of Cal Cities caucuses, departments, divisions, and policy committees, as well as up to ten additional appointments made by the Cal Cities President. A public comment period will be held during the meeting. Refer to the onsite conference program for the location.

A list of recommendations the Resolutions Committee may make during its meeting is on page two of this packet.

Consideration by the General Assembly (during conference) The General Assembly will convene on Friday, Sept. 25, at 8:30 a.m. to consider any resolutions the Resolutions Committee has forwarded. To vote during the General Assembly, voting delegates must have checked in at the voting delegate booth.

Conference attendees will receive materials for the General Assembly on the evening of Thursday, Sept. 24. For more information on voting and discussion procedures during the General Assembly, see page three of this packet.

Petitioned Resolutions (during conference)
The petitioned resolution is an alternate method to introduce policy proposals during the annual conference. To initiate a petitioned resolution, voting delegates from 10% of member cities must sign the petition. The resolution and signatures are due at least 24 hours before the beginning of the General Assembly. Voting delegates who have checked in at the voting delegate booth can receive more information on petitioned resolutions at the booth onsite. 1 14.a
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Policy Committee and Resolutions Committee Actions
The submitted resolution will be heard by the policy committee to which it was assigned, and the Resolutions Committee. The table below shows what recommendations these bodies may make on the resolution.

Policy Committee Actions Resolutions Committee Actions
Approve Approve
Disapprove* Disapprove*
No Action No Action
Amend and approve Amend and approve
Refer to appropriate policy committee
for further study*
Approve as amended
Refer as amended to appropriate
policy committee for further study*
Refer to appropriate policy committee
for further study*
Refer as amended to appropriate
policy committee for further study*
Approve with additional
amendment(s)
Additional amendments and refer to
appropriate policy committee for
further study*
*If a resolution is disapproved or referred for further study by all policy committees to which it is assigned and the Resolutions Committee, it will not proceed to the General Assembly. 2 14.a
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General Assembly Voting and Discussion Procedures
Discussion Procedures:

Discussion procedures during the General Assembly are guided by two calendars:
the Consent Calendar and the Regular Calendar. As seen below, resolutions are calendared by the recommendations they receive from policy committees and the Resolutions Committee.

For General Resolutions:

Policy Committee
Recommendation
Resolutions Committee
Recommendation Calendar
Approve Approve Consent Calendar
Approve Disapprove or refer Regular Calendar
Disapprove or refer Approve Regular Calendar
Disapprove or refer Disapprove or refer Does not proceed to General Assembly
For Petitioned Resolutions:

Policy Committee
Recommendation Resolutions Committee Action Calendar
N/A
Approve Regular Calendar
Disapprove or Refer Regular Calendar
Disqualified Does not proceed to General
Assembly
Items on the Consent Calendar will be presented as one motion during the General Assembly from the Resolutions Committee chair. Unless an item on the Consent Calendar is set aside by the majority of the General Assembly, a vote will be taken on the whole calendar. If an item is set aside, it will be opened for discussion, followed by a vote.

Items on the Regular Calendar will be presented individually by the Resolutions Committee chair. After a recommendation is presented by the Resolutions Committee chair, the resolution will be opened for discussion by the General Assembly. A vote will take place following discussion.

Voting Procedures:

Per Cal Cities Bylaws Article XII, Sec. 2, all votes will be conducted by voice vote first. If the presiding official cannot determine the outcome, a vote will be taken by an alternative method, typically a raise of voting cards by voting delegates. A roll call vote may be called for by delegates of ten percent or more of the General Assembly.
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2026 Resolution

1. Resolution No. 1 submitted by City of Murrieta
• Letters of concurrence submitted by:
i. City of Banning;
ii. City of Calimesa;
iii. City of Canyon Lake;
iv. City of Moreno Valley;
v. City of Norco;
vi. City of Torrance;
vii. Crystal Ruiz, Mayor, City of San Jacinto;
viii. Jessica Alexander, Mayor, City of Temecula
• Referred to Housing, Community, and Economic Development Committee
• Policy Committee Recommendation:
• Resolutions Committee Recommendation:
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Resolution No. 1
Submitted by City of Murietta
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1. A RESOLUTION OF THE GENERAL ASSEMBLY OF THE LEAGUE OF CALIFORNIA CITIES

CALLING FOR A WORKING GROUP TO CONSIDER A STATE CONSTITUTIONAL

AMENDMENT OR OTHER FORM OF INITIATIVE TO ENSURE FINAL LOCAL AUTHORITY OVER

HOUSING AND LAND USE DECISIONS
Source: City of Murrieta
Concurrence of five or more cities/city officials
Cities/city officials: City of Banning; City of Calimesa; City of Canyon Lake; City of Moreno Valley; City of Norco; City of Torrance; Crystal Ruiz, Mayor, City of San Jacinto; Jessica Alexander, Mayor, City of Temecula
Referred to: Housing, Community, and Economic Development Policy Committee WHEREAS, California cities have historically been responsible for adopting general plans and zoning regulations, reviewing housing development proposals, and providing or coordinating the streets, water, wastewater, public safety, parks, transportation, and other infrastructure and services necessary to support responsible, environmentally sound, and well-planned residential growth; and
WHEREAS, the League of California Cities is dedicated to protecting and expanding local control for municipalities across the state to ensure their orderly growth and development; and
WHEREAS, the League of California Cities recognizes that local zoning is a primary function of cities and an essential component of home rule, and that a city’s general plan should guide its land use planning and strategic decision-making free from pre-emption by the state; and
WHEREAS, increasingly prescriptive statewide housing mandates and development approval requirements can override locally adopted plans, zoning standards, and public review procedures without adequately accounting for differences that exist in each unique jurisdiction in infrastructure capacity, water availability, wildfire and evacuation risks, environmental constraints, fiscal impacts, public service needs, and community priorities; and
WHEREAS, California’s housing goals can be more effectively advanced through state funding, streamlined environmental requirements, and voluntary partnerships that support housing production while preserving the authority of locally elected officials to determine how and where housing is best planned and approved; NOW, THEREFORE, BE IT RESOLVED, by the General Assembly of the League of California Cities, assembled during the Annual Conference in Anaheim, California, on September 25, 2026, that the League of California Cities support the development and advancement of a state constitutional amendment or other legislative, policy, or ballotbased strategies that restore and strengthen local authority over housing and land use matters within municipal boundaries, including general plans, housing elements, zoning, density, design and development standards, project siting, and the approval or denial of housing development applications; and
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BE IT FURTHER RESOLVED, that any constitutional amendment or alternative strategy should preserve the State’s authority to establish broad statewide housing goals and enforce constitutional and civil rights, fair housing requirements, building and life-safety standards, and generally applicable environmental protections, while protecting cities from state actions that compel, through funding conditions or state law, the approval of housing developments that are inconsistent with locally adopted requirements; override local zoning or density standards; or invalidate locally adopted housing or land use decisions when a city has planned in good faith to accommodate its regional housing needs allocation and maintains adequate capacity for housing at all income levels; and BE IT FURTHER RESOLVED, that the League of California Cities consider establishing a statewide working group or other appropriate committee(s) to evaluate and develop a proposed constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use matters including but limited to: conducting appropriate legal, fiscal, and policy analyses; engaging cities and other stakeholders; and building a statewide coalition of proponent supporters in preparation for; the November 2030 General Election, or within another reasonable time frame as determined by the working group.
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Resolution No. 1: Background
Information
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Background Information for Resolution
Source: City of Murrieta
Background:

California cities are responsible for planning residential growth, adopting general plans and zoning regulations, reviewing development proposals, and providing or coordinating the infrastructure and public services necessary to support new housing. Since 2010, the State has enacted more than 500 housing-related laws that have increasingly shifted housing and land use authority away from local governments. These laws have expanded by-right development, limited locally adopted standards and review processes, and established enforcement mechanisms, including the builder’s remedy, that may override local plans and zoning. Although these measures are frequently presented as solutions to housing affordability, many increase development capacity or restrict local review without delivering the meaningful production of housing needed to address the housing crisis.

At the same time, the State has continued to prioritize increased development capacity without adequately accounting for the infrastructure, public services, economic realities, and safety measures necessary to support housing growth.

State mandates often fail to reflect local conditions, including roadway and utility capacity, water availability, wildfire exposure, environmental limitations, fiscal impacts, and the availability of essential services. Cities are consequently required to accommodate additional housing while receiving no funding or assistance to address the resulting infrastructure and service demands.

Local elected officials are directly accountable to the residents who experience the effects of development decisions and are responsible for balancing housing production with infrastructure capacity, public safety, environmental protection, fiscal sustainability, and community needs. Cities of all types in California have been grappling with this dynamic, ranging from urban to rural, coastal to inland, small to large, northern to southern, voicing concerns to legislative representatives with minimal responsiveness. This is an issue of statewide concern that needs the strength and diversity of the League of California Cities to pursue a long-term solution.

The proposed resolution directs the League of California Cities to establish a statewide working group to evaluate a constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use decisions. The working group would be tasked with developing a more balanced framework that preserves the State’s role in establishing broad housing goals and enforcing constitutional, civil rights, fair housing, building, life-safety, and environmental requirements, while restoring meaningful local authority to allow cities to determine how statewide housing 9 14.a
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objectives should be implemented in a manner that reflects local conditions and community priorities while continuing to support responsible housing production.

As the primary statewide organization representing California cities, the League is uniquely positioned to lead this effort. Its established policy, legal, legislative, communications, and advocacy networks enable it to convene municipalities, evaluate potential strategies, conduct legal and fiscal analyses, build consensus, engage stakeholders, and coordinate with statewide decision-makers. League leadership would help ensure that any recommendation reflects the collective interests of California municipalities and would provide the credibility, organizational capacity, and statewide reach necessary to advance a viable strategy.
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Resolution No. 1: Letters of
Concurrence
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Packet Pg. 373 Attachment: Attachment A: 2026 CalCities Proposed Resolutions Packet (6280 : Direction to Pacifica Voting Delegate Regarding CalCities 2026 July 23, 2026
President Gabe Quinto
League of California Cities
1400 K Street, Suite 400
Sacramento, CA 95814
Subject: Support for a Resolution Establishing a Working Group to Evaluate a State Constitutional Amendment or Other Initiative to Restore Local Housing and Land Use Authority Dear President Quinto,
The City of Murrieta is sponsoring a resolution for consideration by the General Assembly of the League of California Cities to establish a statewide working group to evaluate a constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use decisions.

The proposed resolution, together with the required background materials, will be submitted to Cal Cities for consideration at the 2026 Annual Conference in Orange County on September 24 and

25. The resolution would direct the League to convene a working group to evaluate potential approaches for addressing the increasingly broad and prescriptive state mandates affecting local housing, zoning, development standards, and project approval authority.

On behalf of the City of Canyon Lake, this letter confirms our support for the City of Murrieta’s submission of the proposed resolution and its consideration by the League of California Cities General Assembly at the 2026 Annual Conference.

Sincerely,
Arron Brown
City Manager
City of Canyon Lake
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President Gabe Quinto
League of California Cities
1400 K Street, Suite 400
Sacramento, CA 95814
Subject: Support for a Resolution Establishing a Working Group to Evaluate a State Constitutional Amendment or Other Initiative to Restore Local Housing and Land Use Authority Dear President Quinto,
The City of Murrieta is sponsoring a resolution for consideration by the General Assembly of the League of California Cities to establish a statewide working group to evaluate a constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use decisions.

The proposed resolution, together with the required background materials, will be submitted to Cal Cities for consideration at the 2026 Annual Conference in Orange County on September 24 and 25. The resolution would direct the League to convene a working group to evaluate potential approaches to address increasingly broad and prescriptive state mandates affecting local housing, zoning, development standards, and project approval authority.

On behalf of the City of Moreno Valley, this letter confirms our support for the City of Murrieta’s submission of the proposed resolution and its consideration by the League of California Cities General Assembly at the 2026 Annual Conference.

Sincerely,
Brian Mohan
City Manager
City of Moreno Valley

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President Gabe Quinto
League of California Cities
1400 K Street, Suite 400
Sacramento, CA 95814
Subject: Support for a Resolution Establishing a Working Group to Evaluate a State Constitutional Amendment or Other Initiative to Restore Local Housing and Land Use Authority
Dear President Quinto,
The City of Murrieta is sponsoring a resolution for consideration by the General Assembly of the League of California Cities to establish a statewide working group to evaluate a constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use decisions.

The proposed resolution, together with the required background materials, will be submitted to Cal Cities for consideration at the 2026 Annual Conference in Orange County on September 24 and 25. The resolution would direct the League to convene a working group to evaluate potential approaches for addressing the increasingly broad and prescriptive state mandates affecting local housing, zoning, development standards, and project approval authority.

On behalf of the City of the Norco, this letter confirms our support for the City of Murrieta’s submission of the proposed resolution and its consideration by the League of California Cities General Assembly at the 2026 Annual Conference.

Sincerely,
Kevin Bash
City Council Member
(951) 768-8981
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Mr. Gabe Quinto, President
League of California Cities
1400 K Street, Suite 400
Sacramento, CA 95814
Subject: Support for the City of Murrieta's Resolution Establishing a Working Group to Evaluate a State Constitutional Amendment or Other Initiative to Restore Local Housing and Land Use Authority Dear President Quinto:

I am writing in my individual capacity as Mayor of the City of Temecula to express my strong support for the City of Murrieta's proposed resolution for consideration by the General Assembly of the League of California Cities at the 2026 Annual Conference.

The proposed resolution presents an important opportunity to thoughtfully evaluate the appropriate balance between California's statewide housing objectives and the constitutional principle of local governance. Establishing a statewide working group to examine a potential constitutional amendment, legislative reforms, or other policy initiatives will provide a meaningful forum to assess how local authority over housing and land use decisions can be strengthened while continuing to address the State's housing challenges.

Cities are uniquely positioned to understand the needs, opportunities, and constraints of their communities. Local elected officials are accountable to the residents they serve and are best equipped to make land use decisions that reflect a community's character, infrastructure capacity, economic development goals, environmental stewardship, and long-term vision. Equally important, local governments bear the primary responsibility for protecting public safety. Decisions regarding housing density, transportation, emergency access, wildfire preparedness, evacuation routes, police and fire service capacity, water availability, and critical infrastructure are inherently local matters that require the knowledge and judgment of those who serve their communities every day.

While the State has an important role in addressing California's housing needs, a collaborative approach that respects local expertise and preserves meaningful local discretion will produce stronger, safer, and more sustainable communities. The proposed working group offers an opportunity to evaluate policies that achieve these shared objectives while restoring an appropriate balance between state direction and local authority.
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League of California Cities
July 23, 2026

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Pacifica City CouncilAugust 24, 2026

Pacifica City Council
August 24, 2026