Agenda packet, regular meeting — Palm Desert City Council, July 10, 2025 (part 2 of 3)

CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: July 10, 2025
PREPARED BY: Thomas Soule, Public Affairs Manager
SUBJECT: AUTHORIZE AMENDMENT NO. 4 TO AGREEMENT NO. A43790 WITH

FG CREATIVE TO EXTEND THE CONTRACT TERM FOR THREE
MONTHS AND INCREASE COMPENSATION BY $36,600.

RECOMMENDATION:

1. Approve Amendment No. 4 to Agreement No. A43790 with FG Creative to extend the term of the contract through September 30, 2025, and increase total compensation by $36,600.

2. Authorize the City Attorney to make necessary non-monetary changes to the agreement.

3. Authorize the City Manager to execute the amendment and any related documents necessary to effectuate this action, in accordance with Section 3.30.170 of the Palm Desert Municipal Code.

BACKGROUND/ANALYSIS:

On July 1, 2022, the City entered into Agreement No. A43790 with FG Creative to provide marketing services for the Palm Desert Aquatic Center. Since that time, the City Council has approved three amendments to this agreement to extend the term, update the scope of services, and adjust compensation to support marketing and public relations efforts for the facility. The current contract expired on June 30, 2025.

City staff recently issued a Request for Proposals (RFP) seeking a new contract for marketing services related to the Palm Desert Aquatic Center, for which the City received 27 responses.

In order to conduct a thorough and fair review of these proposals and ensure an appropriate recommendation for future services, additional time is required beyond the termination of the contract. Unfortunately, this occurs during the Aquatic Center’s high season, when a lapse in media advertising would negatively affect programming and revenue.

As a temporary solution, staff seeks authorization to extend the existing contract with FG Creative for three months, maintaining the same media buy levels as approved for the same months during the previous fiscal year. During this period, the RFP process will be completed, and a new contract for marketing services will begin on October 1, 2025.

Amendment No. 4 to Agreement No. A43790 will extend the contract term for three months, through September 30, 2025, and increase the contract amount by $36,600 to provide continuity of marketing services until a new agreement can be awarded.

Legal Review:

This report has been reviewed by the City Attorney’s Office. 171
City of Palm Desert
Authorize Amendment No. 4 to Agreement No. A43790 with FG Creative

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FINANCIAL IMPACT:

Funds for this contract extension are included in the Fiscal Year 2025/26 budget. No additional appropriation is required.

ATTACHMENTS:

1. Original Agreement No. A43790 with FG Creative

2. Amendment No. 1 to Agreement No. A43790

3. Amendment No. 2 to Agreement No. A43790

4. Amendment No. 3 to Agreement No. A43790

5. Draft Amendment No. 4 to Agreement No. A43790
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Contract No. A43790

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BBK 72500.00001\32445060.1
AMENDMENT NO. 3 TO THE TO THE PROFESSIONAL CONSULTANT SERVICES AGREEMENT, A43790 FOR MARKETING SERVICES BETWEEN THE CITY OF PALM

DESERT AND FG CREATIVE

1. Parties and Date.

This Amendment No. 3 to the made and entered into as of this 28th day of May 2024, by and between the City of Palm Desert (“City”) and FG CREATIVE, a Corporation, with its principal place of business at 19725 Driscoll Road, Desert Hot Springs, CA 92241 ("Vendor"). The City and Vendor are sometimes individually referred to herein as "Party" and collectively as "Parties."

2. Recitals.

2.1 Agreement. The City and FG Creative have entered into an agreement entitled “Professional Services Agreement for Marketing Services, No. A43790” dated July 1, 2022 (“Agreement” or “Contract”) for the purpose of retaining the services of retaining the services of Consultant to provide Marketing Services for the Palm Desert Aquatic Center.

2.2 Amendment. The City and FG Creative entered into Amendment No.1 to extend the term for an additional year performance period of July 1, 2023, to June 30, 2024.The Parties have heretofore entered into Amendment No. 1 dated July 1, 2023

2.3 Amendment. The City and FG Creative entered into Amendment 2. to establish an updated scope of service and increased compensation during period July 1, 2023 through June 30, 2024. The Parties have heretofore entered into Amendment No. 2 dated March 28, 2023.

2.4 Amendment. The City and FG Creative desire to amend the Agreement to extend the term, update scope of service, and increase compensation for third year of contract, July 1, 2024 through June 30, 2025.

2.5 Amendment Authority. This Amendment No. 3 is authorized pursuant to Section

3.6.14; Modification of the Agreement.

3. Terms.

3.1. Section Compensation. Section 3.3.1 of the Agreement is hereby amended in its entirety to read as follows:

3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall not exceed One Hundred Thousand and Zero Cents ($100,000.00) without written approval of the City Council or City Manager, as applicable. “Exhibit B and Exhibit C-1 are hereby deleted in its entirety and replaced with Exhibit B-1 and Exhibit C-2 attached hereto and incorporated herein by reference.” 201
Contract No. A43790

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3.1 Section Term. Section 3.1.2 of the Agreement is hereby amended in its entirety to read as follows:

3.1.2 Term. The term of this Agreement shall be from July 01, 2024, to June 30, 2025, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement and shall meet any other established schedules and deadlines. “Exhibit 3.1.2 Term is hereby deleted in its entirety and replaced with Exhibit 3.1.3 Term attached hereto and incorporated herein by reference.”

3.2 Continuing Effect of Agreement. Except as amended by this Amendment No. 3, all other provisions of the Agreement remain in full force and effect and shall govern the actions of the parties under this Amendment No. 3. From and after the date of this Amendment No. 3, whenever the term “Agreement” or “Contract” appears in the Agreement, it shall mean the Agreement as amended by this Amendment No. 3.

3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 3.

3.4 Severability. If any portion of this Amendment No. 3 is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.5 Counterparts. This Amendment No. 3 may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.
[SIGNATURES ON FOLLOWING PAGE]
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Contract No. A43790

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BBK 72500.00001\32445060.1
SIGNATURE PAGE FOR AMENDMENT NO. 3 TO THE PROFESSIONAL MARKETING

SERVICES AGREEMENT BETWEEN THE CITY OF PALM DESERT

AND FG CREATIVE
IN WITNESS WHEREOF, the Parties have entered into this Amendment No. 3 to the Professional Marketing Services Agreement as of the day and year first above written.

CITY OF PALM DESERT
By:

L. Todd Hileman
City Manager
Attest:

By:

Anthony J. Mejia
City Clerk
Approved as to form:

By:

Isra Shah
Best Best & Krieger LLP
City Attorney

FG CREATIVE, A CORPORATION
By:

Stephanie Greene
CEO
By:

Stephanie Greene
CEO
QC: _____
Insurance:
_____
Initial Review
_____
Final Approval
203
Contract No. A43790

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BBK 72500.00001\32445060.1
EXHIBIT “B-1”

SCHEDULE OF SERVICES

1. STRATEGY & ACCOUNT MANAGEMENT ($21,600)
BILLED AS A MONTHLY RETAINER ACROSS 12 MONTHS (JULY TO JUNE).

2. MEDIA BUYING ($59,800)
BILLED AS A PASS-THROUGH EXPENDITURE.

3. PUBLIC RELATIONS/SOCIAL MEDIA ($18,600)
BILLED AS A MONTHLY RETAINER ACROSS 12 MONTHS (JULY TO JUNE). 204
Contract No. A43790

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BBK 72500.00001\32445060.1
EXHIBIT “C-2”

COMPENSATION
Consultant shall receive compensation, including authorized reimbursements, for all services rendered under this Agreement at the rates set forth in Exhibit “B” to this Contract, which is attached hereto and incorporated herein by reference.

Pass-through Expenditures – Consultant shall be reimbursed for pass-through media buy expenditures in an amount not to exceed fifty-nine thousand, eight hundred dollars ($59,800).

Renewal - In the event that this Agreement is renewed pursuant to Section 3.1.2, the rates set forth above may be increased or reduced each year at the time of renewal, but any increase shall not exceed the Consumer Price Index, All Urban Consumers, Riverside-San Bernardino- Ontario. 205
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Contract No. ________
AMENDMENT NO. 4 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE

CITY OF PALM DESERT AND FG CREATIVE

1. Parties and Date.

This Amendment No. 4 (“Amendment”) to the PROFESSIONAL SERVICES AGREEMENT is made and entered into as of this 1st day of JULY, 2025 by and between the City of Palm Desert, a municipal corporation organized and operating under the laws of the State of California (“City”), and FG CREATIVE, a A CORPORATION with its principal place of business at 19725 Driscoll Road, Desert Hot Springs, CA 92241, Vendor. City and Vendor are sometimes individually referred to as “Party” and collectively as “Parties.”

2. Recitals.

The Parties entered into an agreement titled PROFESSIONAL SERVICES AGREEMENT Dated July 1, 2022 (“Agreement”).

Amendment Authority. This Amendment is authorized pursuant to Section 3.6.14 of the Agreement.

3. Terms.

Amendment. The Agreement is hereby amended as follows:

Section 3.1.2 Term. The term of this Agreement shall be from July 01, 2024, to September 30, 2025, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement and shall meet any other established schedules and deadlines.
“Exhibit B-2 and Exhibit C-3 attached hereto and incorporated herein by reference are in addition to Exhibit B-1 and C-2 of Amendment No. 3.”
Section 3.3.1
Compensation.

Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "B-2" and “C-3” attached hereto and incorporated herein by reference. The total compensation shall not exceed One Hundred Thirty-Six Thousand Six Hundred Dollars and Zero Cents ($136,600.00) without written approval of the City Council or City Manager, as applicable.

Continuing Effect of Agreement. Except as amended by this Amendment, all other provisions of the Agreement remain in full force and effect and shall govern the actions of the Parties under this Amendment. From and after the date of this Amendment, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement as amended by this Amendment.

Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment.

A43790
207
Contract No. ________
Severability. If any portion of this Amendment is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

Counterparts. This Amendment may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.
[Signatures on Following Page]
A43790
208
Contract No. ________

SIGNATURE PAGE TO PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN THE

CITY OF PALM DESERT AND FG CREATIVE
IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written.

Clerk QC: ________
Contracts QC: ________
Insurance:
__________
Initial Review
___________
Final Approval

CITY OF PALM DESERT
By:

Chris Escobedo
Interim City Manager
Attest:

By:

Anthony J. Mejia
City Clerk
Approved as to form:

By:

Isra Shah
City Attorney

FG CREATIVE, A CORPORATION
By:

Stephanie Greene
CEO
By:

Stephanie Greene
CFO
A43790
209
EXHIBIT “B-2”

SCHEDULE OF SERVICES
I. ACCOUNT SERVICES – $6,700
• Strategic planning and account management in alignment with the annual marketing plan • Ongoing project coordination, internal/external meetings, reporting, and performance analytics
• Monthly creative asset development and graphic design (unlimited revisions) • Monthly website updates and one e-newsletter (e-blast) per month • Inclusion of newly supplied photography assets
II. MEDIA – $29,900
A. Public Relations – $2,000
• Development and execution of seasonal public relations strategy (Summer & Fall Focus) • Creation and distribution of press releases and media pitches • Oversight of earned media coverage
• Limited engagement with social media outlets for public relations amplification B. Social Media Management – $3,600
• Content development, scheduling, and publishing on Facebook and Instagram • Engagement monitoring and response management
• Platform performance analysis
C. Paid Digital Campaigns – $1,500
• Paid social media ad campaigns across major platforms (Facebook, Instagram, etc.) • Targeted creative development and campaign optimization D. Outdoor Advertising – $8,800
• One digital billboard slot via Lamar Outdoor
• Monthly creative rotation to maintain fresh messaging E. Radio Advertising – $6,000
• Local radio advertising across multiple stations
• Includes web banner placement on participating radio station websites F. Google Adwords & Geo-Fencing Campaigns – $8,000
• Digital advertising using Google Ads with geographic targeting • Multi-campaign messaging structure to support seasonal focus 210
EXHIBIT “B-2”

SCHEDULE OF SERVICES
III. BRAND, GRAPHICS, WEBSITE & RADIO CAMPAIGN PRODUCTION – INCLUDED • Monthly brand maintenance, website support, and radio production are included under the retainer with no additional cost
DELIVERABLES SUMMARY (by Month):

Month Estimated Cost Key Focus
July 2025 $14,650 Summer campaign rollout; PR push
August 2025 $11,600 Billboard rotation; Digital ads active September 2025 $10,350 Fall media focus; campaign closeout Total: $36,600
211
Contract No. ________
EXHIBIT “C-3”

COMPENSATION
Consultant shall receive compensation, including authorized reimbursements, for all services rendered under this Agreement at the rates set forth in Exhibit “B-2” to this Contract, which is attached hereto and incorporated herein by reference.

Pass-through Expenditures – Consultant shall be reimbursed for pass-through media buy expenditures in an amount not to exceed Twenty Nine Thousand Nine Hundred Dollars ($29,900).

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CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: July 10, 2025
PREPARED BY: Thomas Soule, Public Affairs Manager
SUBJECT: APPROVE AMENDMENT NO. 4 TO CONTRACT NO. C43390 WITH IDEA PEDDLER, LLC TO ALIGN FY 2024/25 COMPENSATION WITH

PREVIOUSLY APPROVED SCOPE OF SERVICES
RECOMMENDATION:

1. Approve Amendment No. 4 to Contract No. C43390 with Idea Peddler, LLC to align the compensation terms with the approved services for FY 2024/25.

2. Authorize the City Attorney to make necessary, nonmonetary changes to the Agreement.

3. Authorize the City Manager to execute the amendment and any related documents necessary to effectuate this action, in accordance with Section 3.30.170 of the Palm Desert Municipal Code.

BACKGROUND/ANALYSIS:

In FY 2023/24, the City Council approved a one-time increase to the City’s marketing services contract with Idea Peddler. This increase supported a creative asset refresh and launched an economic development pilot program focused on expanding the City’s tourism marketing to Seattle, which was a new market for Palm Desert. The expanded scope of services was detailed in Amendment No. 2 and its accompanying staff report, which identified FY 2023/24 as the implementation year.

Due to the pilot program’s success, marketing to Seattle has since become a regular part of the City’s marketing and economic development strategy. Amendment No. 3, executed in November 2024, updated the Schedule of Services to reflect the expanded work.

At budget time, the Council approved the continuation of this marketing program. Amendment No. 4 aligns the contract compensation for FY 2024/25 with the approved ongoing work. This action ensures consistency between the Council-approved budget, the services being delivered, and the executed agreement.

Legal Review:

This report has been reviewed by the City Attorney’s Office.

FINANCIAL IMPACT:

There is no fiscal impact to the General Fund with this action. The funding for FY 2024/25 is included in the adopted budget and supported by approved allocations in the Professional Other and Advertising Media Buys line items of the Marketing budget (Account No 1104417-4309000 and Account No 1104417-4322100).
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City of Palm Desert
Approve Amendment No. 4 to Contract No. C43390

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ATTACHMENTS:

1. C43390 - Original Contract

2. C43390 - Amendment No. 1

3. C43390 - Amendment No. 2

4. C43390 - Amendment No. 3

5. C43390 - Amendment No. 4
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AMENDMENT NO. 2 TO CONTRACT NO. C43390 MARKETING SERVICES AGREEMENT

BETWEEN THE CITY OF PALM DESERT AND IDEA PEDDLER

1. Parties and Date.

This Amendment No. 2 to the Marketing Services Agreement is made and entered into as of this 13TH day of July, 2023, by and between the City of Palm Desert (“City”) and Idea Peddler, a Texas Limited Liability Corporation, with its principal place of business at 106 E 6th St, Ste. 900- 937, Austin, TX 78701 (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties.”

2. Recitals.

2.1 Agreement. The City and Consultant have entered into an agreement entitled “Marketing Services Agreement” dated June 23, 2022 (“Agreement” or “Contract”) for the purpose of retaining the services of Consultant to provide marketing services.

2.2 Amendment. The City and Consultant desire to amend the Agreement to revise the Scope of Services and Compensation.

3. Terms.

3.1 3.3.D Substitution of Key Personnel is hereby amended in its entirety to read as follows:

Consultant has represented to City that certain key personnel will perform and coordinate the Services. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. The key personnel for performance of this Agreement are as follows: Sara Martin, SVP Integrated Marketing, Blake Takushi, Creative Director or Ed Cohen, Strategy Director.

3.2 3.3.I Period of Performance is hereby amended in its entirety to read as follows:

Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”). Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” or “B” attached hereto, or which may be separately agreed upon in writing by the City and Consultant (“Performance Milestones”).

3.3 3.5 Other Provision or Requirements The “Water Quality Management and Compliance” section of the Agreement is hereby deleted in its entirety.

3.4 3.7 Labor Code Requirements The “Prevailing Wages” and “Registration/DIR Compliance” sections of the Agreement are hereby deleted in their entirety.

3.5 3.6.A Compensation is hereby amended in its entirety to read as follows:

Consultant shall receive compensation, including authorized reimbursements, for DocuSign Envelope ID: 836ADF11-1D11-427C-BCCC-1460CC5172FF 247
Contract No. C43390

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all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall not exceed Eight Hundred Ninety Thousand Dollars ($890,000) without written approval of the City Council or City Manager, as applicable.

3.6 3.6.B Payment of Compensation is hereby amended in its entirety to read as follows:

Consultant shall submit to City monthly invoices which provide a detailed description of the Services rendered by Consultant. Consultant shall not invoice City for any milestones or deliverables until such milestones or deliverables have been completed in accordance with Exhibit “B.” City shall, within 30 days of receiving such invoice, review the invoice and pay all non-disputed and approved charges. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein. Consultant shall submit its final invoice to City within thirty (30) days from the last date of provided Services or termination of this Agreement and failure by the Consultant to submit a timely invoice may constitute a waiver of its right to final payment. Payment shall not constitute acceptance of any Services completed by Consultant. The making of final payment shall not constitute a waiver of any claims by the City for any reason whatsoever.

3.7 3.7 Labor Code Requirements The “Prevailing Wages” and “Registration/DIR Compliance” sections of the Agreement are hereby deleted in their entirety.

3.8 3.9.A.1 Grounds for Termination is hereby amended in its entirety to read as follows:

City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and with cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least sixty (60) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those Services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. The rights and remedies of the City provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law, equity or under this Agreement. City understands that any additional work outside of the 60-day cancellation window to support a successful transition of work will require incremental compensation at a rate to be determined.

3.9 3.9.C.1 Documents & Data; Licensing of Intellectual Property is hereby amended in its entirety to read as follows:

This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data").

Provided that the City has paid in full for all milestones and deliverables, all DocuSign Envelope ID: 836ADF11-1D11-427C-BCCC-1460CC5172FF 248
Contract No. C43390

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Documents & Data shall be and remain the property of City and shall not be used in whole or in substantial part by Consultant on other projects without the City’s express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Consultant shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a minimum of fifteen (15) years following completion of the Project, and shall make copies available to City upon the payment of actual reasonable duplication costs. Before destroying the Documents & Data following this retention period, Consultant shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents.

3.10 3.9.C.3 Right to Use is hereby amended in its entirety to read as follows:

Provided that the City has paid in full for all milestones and deliverables, City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Project or another project, provided that any such use not within the purposes intended by this Agreement or on a project other than this Project without employing the services of Consultant shall be at City’s sole risk. If City uses or reuses the Documents & Data on any project other than this Project, it shall remove the Consultant’s seal from the Documents & Data and indemnify and hold harmless Consultant and its officers, directors, agents and employees from claims arising out of the negligent use or re-use of the Documents & Data on such other project. Consultant shall be responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provided to the City upon completion, suspension, abandonment or termination. Consultant shall not be responsible or liable for any revisions to the Documents & Data made by any party other than Consultant, a party for whom the Consultant is legally responsible or liable, or anyone approved by the Consultant.

3.11 “Exhibit A” is hereby deleted in its entirety and replaced with “Exhibit A” attached hereto and incorporated herein by reference.

3.12 “Exhibit B” is hereby deleted in its entirety and replaced with “Exhibit A” attached hereto and incorporated herein by reference.

3.13 “Exhibit C” is hereby deleted in its entirety and replaced with “Exhibit A” attached hereto and incorporated herein by reference.

3.14 Continuing Effect of Agreement. Except as amended by this Amendment No. 2, all other provisions of the Agreement remain in full force and effect and shall govern the actions of the parties under this Amendment No. 2. From and after the date of this Amendment No. 2, DocuSign Envelope ID: 836ADF11-1D11-427C-BCCC-1460CC5172FF 249
Contract No. C43390

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whenever the term “Agreement” or “Contract” appears in the Agreement, it shall mean the Agreement as amended by this Amendment No. 2.

3.15 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 2.

3.16 Severability. If any portion of this Amendment No. 2 is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.17 Counterparts. This Amendment No. 2 may be executed in duplicate originals, each of which is deemed to be an original, but when taken together, shall constitute but one and the same instrument.
[SIGNATURES ON FOLLOWING PAGE]
DocuSign Envelope ID: 836ADF11-1D11-427C-BCCC-1460CC5172FF 250
Contract No. C43390

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SIGNATURE PAGE FOR AMENDMENT NO. 2 TO MARKETING SERVICES AGREEMENT

BETWEEN THE CITY OF PALM DESERT AND IDEA PEDDLER
IN WITNESS WHEREOF, the Parties have entered into this Amendment No. 2 to the MARKETING SERVICES AGREEMENT as of the day and year first above written.

CITY OF PALM DESERT
By:

L. Todd Hileman
City Manager
ATTEST:

By:

Anthony J. Mejia
City Clerk
APPROVED AS TO FORM:

By:

Best Best & Krieger LLP
City Attorney

IDEA PEDDLER

LIMITED LIABILITY CORPORATION
By:

Its:

Printed
Name:

By:

Its:

Printed
Name:

QC: MN
Insurance:
_____
Initial Review
_____
Final Approval
DocuSign Envelope ID: 836ADF11-1D11-427C-BCCC-1460CC5172FF Founder, Director
Cimin Cohen
Ed Cohen
VP Strategy
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EXHIBIT "A"

SCOPE OF SERVICES
The agency will assist the City in the following areas: strategy, creative services/branding, media planning, public relations, and social media. Each of these areas is outlined below. The City welcomes the agency as a partner to provide strategic counsel toward furthering the synergy of the City's ad campaign, the City's overall branding, and among owned media channels overseen by City staff, including the website, social media, and e-newsletter.

The goal is to achieve across all channels (owned, earned, and paid) a cohesive brand that represents the City well and inspires people to spend time in Palm Desert, whether that be for an afternoon, a day, a week, or longer.

1. STRATEGY & ACCOUNT MANAGEMENT
GOAL: Work closely with City Staff and the Marketing Committee to create a marketing and media strategy for each fiscal year that maximizes the existing budget to efficiently reach our target audiences and inspire travel to Palm Desert.

SPECIFICS:
 Annual Strategy – Engage in a workshop with City Staff to create an overarching strategic plan for each fiscal year.
 Marketing Committee – Assist in planning Marketing Committee meetings, prepare informational updates for each committee meeting, and attend meetings via Zoom with in-person agency representation at a minimum of three meetings.

2. CREATIVE SERVICES & BRANDING
GOAL: Keep the City's ad campaign fresh, compelling, and engaging while strengthening the City's overall brand through various channels and projects.

SPECIFICS
 Asset Development/Refresh - expand the City's library of usable marketing material, including photography and videography. Refresh and update both the “Find Your Happy Pace” campaign and the “Palm Desert Pocket Guide” content via two Photo Shoots.  Design Services for creative development of the ad campaign and Pocket Guide content as needed, including the City's annual calendar.
 Ad mechanicals to produce the various iterations of ads as required by the media plan.

3. MEDIA PLANNING & BUYING
GOAL: Create a comprehensive, creative, and strategic media plan that economically uses limited funds to reach a targeted audience with the City's ad campaign.

SPECIFICS
 Develop an annual budget that includes a comprehensive, strategic, and diversified media plan and account management that promotes Palm Desert to its target audiences in accordance with direction provided by the City. This media plan is to include both the DocuSign Envelope ID: 836ADF11-1D11-427C-BCCC-1460CC5172FF 252
Contract No. C43390

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City's tourism (out-of market) ad campaign and its in-market advertising for local community events. This media plan should demonstrate maximum spend efficiency and a clear ability to measure return on investment (ROI).
 Negotiate, schedule, and maintain media buys in accordance with the approved media plan. Ensure that all work performed on behalf of the City of Palm Desert is billed to the City at net amounts.
 Provide media administrative services including, but not limited to, record keeping; flowcharts; budget recaps; billing; processing payment; maintaining media buy schedules; buy confirmations; tracking make goods and credits; trafficking of creative materials.
 Evaluate all media proposals submitted to the City and issue recommendations based on cost, validity, and perceived benefits to the marketing/advertising objectives of the City.
 Provide monthly and quarterly reports summarizing project activities and achievements of all services outlined in this scope of work.
 Submit detailed invoices to include the projects and services worked on or completed, with supporting documentation for the previous month's activities.

4. PUBLIC RELATIONS/SOCIAL MEDIA
GOAL: Create synergy with the paid ad campaign by promoting earned media placements and managing the City’s tourism Instagram account.

SPECIFICS: Continue development of a strategy for earned media that fits into the media plan and capitalizes on City events and amenities, as well as on larger events that happen in the Coachella Valley, such as the BNP Tennis Tournament and the Coachella Music Festival.

Explore hosting a Media Fam Trip related to 50th Anniversary.

DocuSign Envelope ID: 836ADF11-1D11-427C-BCCC-1460CC5172FF 253
Contract No. C43390

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Revised 11-2-20
BBK 72500.00001\32445060.1
EXHIBIT "B"

SCHEDULE OF SERVICES

1. STRATEGY & ACCOUNT MANAGEMENT ($53,000)
Billed as a monthly retainer across 12 months (July to June)

2. CREATIVE SERVICES & BRANDING ($190,000)
A. Ad Campaign Creative Refresh Milestones
a. Storyboard - $25,000
b. Photo Shoot Completion - $40,000
c. Shoot Recap - $35,000
B. Pocket Guide Creative Refresh Milestones
a. Storyboard - $15,000
b. Content Capture Completion - $25,000
c. Capture Recap - $25,000
C. Ad Mechanicals Milestones and Deliverables
a. Calendar
i. Launch & Concept Approval - $2,500
ii. Final Product - $2,500
b. Ad Campaign Assets (two 30-second ads, four 15-second ads, ad sizing) - $4,000
c. Pocket Guide Videos Batch 1 (20 videos) - $3,000
d. Pocket Guide Videos Batch 2 (20 videos) - $3,000
e. Pocket Guide Videos Batch 3 (20 videos) - $3,000
f. Non-video paid media ads (estimated 6 sizes) - $5,000 g. Early-Season Ad (1 size) - $1,000
h. Late-Season Ad (1 size) - $1,000

3. MEDIA PLANNING & BUYING ($583,000)
Media Management Services - $53,000 – Billed as a monthly retainer across 12 months.

Working Media Investment/Media Buy - $530,000 – Pass-through expenditure

4. PUBLIC RELATIONS/SOCIAL MEDIA ($64,000)
Public Relations billed as a monthly retainer across 12 months - $35,000 Social Media billed as a monthly retainer across 12 months - $29,000 DocuSign Envelope ID: 836ADF11-1D11-427C-BCCC-1460CC5172FF 254
Contract No. C43390
Exhibit “C”
Revised 11-2-20
BBK 72500.00001\32445060.1
EXHIBIT "C"

Pass-through Expenditures – Consultant shall be reimbursed for pass-through media buy expenditures in an amount not to exceed five hundred thirty thousand dollars ($530,000).

DocuSign Envelope ID: 836ADF11-1D11-427C-BCCC-1460CC5172FF 255
256
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Revised 01-2024
BBK 72500.00001\32445060.1
AMENDMENT NO. 3 TO CONTRACT NO. C43390 MARKETING SERVICES AGREEMENT

BETWEEN THE CITY OF PALM DESERT AND IDEA PEDDLER

1. Parties and Date.

This Amendment No. 3 to the Marketing Services Agreement is made and entered into as of this 7th day of November, 2024, by and between the City of Palm Desert (“City”) and Idea Peddler, a Limited Liability Company, with its principal place of business at 106 E 6th St, Ste. 900-937, Austin, TX 78701 (“Consultant”). The City and Vendor are sometimes individually referred to herein as "Party" and collectively as "Parties."

2. Recitals.

2.2 Amendment No. 1. The City and Idea Peddler entered into Amendment No.1 to increase compensation and allow authorization of extra work under “Compensation”. Parties have heretofore entered into Amendment No. 1 dated October 27, 2022.

2.3 Amendment No. 2. The City and Idea Peddler entered into Amendment No.2 to revise the Scope of Services and Compensation. Parties have heretofore entered into Amendment No. 2, dated July 13, 2023.

2.4 Amendment No. 3. The City and Consultant desire to amend the Agreement to revise the Schedule of Services, Exhibit B.

2.5 Amendment Authority. This Amendment No. 3 is authorized pursuant to Section N of the Agreement.

3. Terms.

3.1 Section 6. Exhibit B of the Agreement is hereby deleted in its entirety and replaced with Exhibit B-1 attached hereto and incorporated herein by reference. All references to Exhibit B in the original contract and any prior amendments shall now refer to Exhibit B-1.

Docusign Envelope ID: 2B37F285-2AD5-4603-9020-AD6DB82D252E 257
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Revised 01-2024
BBK 72500.00001\32445060.1

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Revised 01-2024
BBK 72500.00001\32445060.1
SIGNATURE PAGE FOR AMENDMENT NO. 3 TO MARKETING SERVICES AGREEMENT

BETWEEN THE CITY OF PALM DESERT

AND IDEA PEDDLER
IN WITNESS WHEREOF, the Parties have entered into this Amendment No. 3 to the MARKETING SERVICES AGREEMENT as of the day and year first above written.

CITY OF PALM DESERT
By:

L. Todd Hileman
City Manager
Attest:

By:

Anthony J. Mejia
City Clerk
Approved as to form:

By:

Isra Shah
Best Best & Krieger LLP
City Attorney

IDEA PEDDLER, A LIMITED LIABILITY

COMPANY
By:

Cimin Ahmadi-Cohen
CEO
By:

Ed Cohen
VP of Strategy
City Clerk QC: _____
Contract QC: _____
Insurance:
_____
Initial Review
_____
Final Approval
Docusign Envelope ID: 2B37F285-2AD5-4603-9020-AD6DB82D252E 259
Contract No. C43390

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Revised 01-2024
BBK 72500.00001\32445060.1
EXHIBIT "B-1"

SCHEDULE OF SERVICES

6.1 SCHEDULE OF SERVICES

1. STRATEGY & ACCOUNT MANAGEMENT ($53,000)
Billed as a monthly retainer across 12 months

2. CREATIVE SERVICES & BRANDING ($186,000)
A. Ad Campaign Creative Refresh Milestones
a. Pre-Production - $25,000
b. Photo Shoot Completion - $40,000
c. Shoot Recap - $35,000
B. Pocket Guide Creative Refresh Milestones
a. Pre-Production - $15,000
b. Content Capture Completion - $25,000
c. Shoot Recap - $25,000
C. Ad Mechanicals Milestones and Deliverables
a. Calendar
i. Launch & Concept Approval - $2,500
ii. Final Product - $2,500
b. Pocket Guide Videos Batch 1 (minimum of 15 videos) - $3,000 c. Pocket Guide Videos Batch 2 (minimum of 15 videos) - $3,000 d. Pocket Guide Videos Batch 3 (minimum of 15 videos) - $3,000 e. Non-video paid media ads (estimated 6 sizes) - $5,000 f. Early-Season Ad (1 size) - $1,000
g. Late-Season Ad (1 size) - $1,000

3. MEDIA PLANNING & BUYING ($578,000)
Media Management Services - $52,545 – Billed as a monthly retainer across 12 months Working Media Investment/Media Buy - $525,455 – Pass-through expenditure

4. PUBLIC RELATIONS/SOCIAL MEDIA ($73,000)
Public Relations billed as a monthly retainer across 12 months - $44,000 Social billed as a monthly retainer across 12 months - $29,000 Docusign Envelope ID: 2B37F285-2AD5-4603-9020-AD6DB82D252E 260
Contract No. C43390

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Revised 01-2024
BBK 72500.00001\32445060.1
EXHIBIT "B-1"

SCHEDULE OF SERVICES

6.2 Hourly Rates for Incremental/non-scoped work
A Chief Amount Director/ Senor Media -$ 250
B Chief Strategist/ Consultant-$ 250
C Art Director - $250
D. Senior Graphic Designer - $ 185
E. Junior Account Manager -$ 125
F Copywnter-$ 145
G. Freelance still Shorter -$ 165
H. Ydeo Editor-$ 165
I. Still Editor-$ 145
J. Web Design/ Developer-$ 115
K production Coordinator -$ 90
L Facebook/ Instagram Manager -$ 120
M Junior Media Buyer -$ 110
Docusign Envelope ID: 2B37F285-2AD5-4603-9020-AD6DB82D252E 261
262
Contract No. ________
AMENDMENT NO. 4 TO THE MARKETING SERVICES AGREEMENT BETWEEN THE CITY

OF PALM DESERT AND IDEA PEDDLER

1. Parties and Date.

This Amendment No. 4 (“Amendment”) to the Marketing Services Agreement is made and entered into as of July 10, 2025 by and between the City of Palm Desert, a municipal corporation organized and operating under the laws of the State of California (“City”), and Idea Peddler, a a Limited Liability Company with its principal place of business at 106 E 6th St. Ste. 900-937 austin, TX 78701, Vendor. The City and Vendor are sometimes individually referred to as “Party” and collectively as “Parties.”

2. Recitals.

The Parties entered into an agreement titled Marketing Services Agreement dated June 23, 2023 (“Agreement”).

Amendment Authority. This Amendment is authorized pursuant to Section 3.9. N of the original Marketing Services Agreement

3. Terms.

Amendment. The Agreement is hereby amended as follows:

Section 3.6. A
Compensation.

Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit B-1 attached hereto and incorporated herein by reference. The total compensation shall not exceed $890,000.00 per fiscal year without written approval of the City Council or City Manager, as applicable.

Severability. If any portion of this Amendment is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

SIGNATURE PAGE TO MARKETING SERVICES AGREEMENT BY AND BETWEEN THE

CITY OF PALM DESERT AND IDEA PEDDLER
IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written.

Clerk QC: ________
Contracts QC: ________
Insurance:
__________
Initial Review
___________
Final Approval

CITY OF PALM DESERT
By:

Chris Escobedo
Interim City Manager
Attest:

By:

Anthony J. Mejia
City Clerk
Approved as to form:

By:

Isra Shah
City Attorney

IDEA PEDDLER, A LIMITED LIABILITY

COMPANY
By:

Cimin Ahmadi-Cohen
CEO
By:

Ed Cohen
VP of Strategy
264
Contract No. ________
EXHIBIT "B-1"

6.1Schedule of Services

1.STRATEGY & ACCOUNT MANAGEMENT ($53,000)
Billed as a monthly retainer across 12 months

3. MEDIA PLANNING & BUYING ($578,000)
Media Management Services - $52,545 – Billed as a monthly retainer across 12 months Working Media Investment/Media Buy - $525,455 – Pass-through expenditure

4. PUBLIC RELATIONS/SOCIAL MEDIA ($73,000)
Public Relations billed as a monthly retainer across 12 months - $44,000 Social billed as a monthly retainer across 12 months - $29,000

6.2 Hourly Rates for Incremental/non-scoped work
A. Chief Amount Director/ Senor Media -$ 250
B. Chief Strategist/ Consultant-$ 250
C. Art Director - $250
D. Senior Graphic Designer - $ 185
E. Junior Account Manager -$ 125
F. Copywnter-$ 145
G. Freelance still Shorter -$ 165
H. Ydeo Editor-$ 165
I. Still Editor-$ 145 J. Web Design/ Developer-$ 115
K. production Coordinator -$ 90
L. Facebook/ Instagram Manager -$ 120
M. Junior Media Buyer -$ 110
265
Contract No. ________
Exhibit “C”

3.6 A Compensation
Consultant shall receive compensation, including authorized reimbursements, for all services rendered under this Agreement at the rates set forth in Exhibit “B-1” to this Contract, which is attached hereto and incorporated herein by reference.

Pass-through Expenditures – Consultant shall be reimbursed for pass-through media buy expenditures in an amount not to exceed five hundred thirty thousand dollars ($525,455).

Renewal - In the event that this Agreement is renewed pursuant to Section 3.2.A, the rates set forth above may be increased or reduced each year at the time of renewal, but any increase shall not exceed the Consumer Price Index, All Urban Consumers, Riverside-San Bernardino- Ontario. 266

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CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: July 10, 2025
PREPARED BY: Mariela Salazar, Management Analyst
SUBJECT: AMENDMENT NO. 1 FOR THE DISBURSEMENT AND USE OF FUNDS

AGREEMENT BETWEEN THE CITY OF PALM DESERT AND FINE
QUALITY FOODS, INC., DBA PAPA DAN’S PIZZA AND PASTA TO

EXTEND THE BUSINESS OPENING DEADLINE
RECOMMENDATION:

1. Ratify Amendment No. 1 for the Disbursement and Use of Funds Agreement extending the deadline to commence operations from July 1, 2025, to September 1, 2025, or reasonably thereafter.

2. Authorize the City Manager or designee to execute all documents, agreements, amendments, and related instruments necessary to implement and carry out the intent of this item.

BACKGROUND/ANALYSIS:

On February 27, 2025, the City Council approved an agreement with Fine Quality, Inc., dba Papa Dan’s Pizza and Pasta (Recipient) for the disbursement of $200,000 in Invest Palm Desert Program funds to support the business’s reconstruction following the total loss of its original location due to arson fire at the Plaza de Monterey Shopping Center on April 17, 2024.

The agreement included a provision requiring the recipient to commence operations and generate sales tax by July 1, 2025, as a condition for compliance and to avoid potential claw back provisions.

Discussion:

Since the approval of the original agreement, the recipient has faced significant delays in obtaining the required approvals from outside regulatory agencies. Although the recipient has now received clearance from the Fire Department and the Coachella Valley Water District (CVWD), final authorization from the Riverside County Health Department remains pending.

These delays have prevented the business from commencing construction and final buildout activities.

The recipient has confirmed that all preparations are in place to proceed as soon as the remaining health permit is issued. These delays are attributable solely to external permitting agencies and are beyond the recipient’s control. Staff acknowledges the recipient’s continued compliance with all City requirements.

The City remains committed to supporting the recovery of small businesses that contribute to the local economy, particularly long-standing establishments such as Papa Dan’s Pizza and Pasta. Given the unique circumstances, staff recommends approval of the First Amendment to 267
City of Palm Desert
Amendment No.1 - Disbursement and Use of Funds Agreement

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the Agreement to extend the commencement of operations deadline to September 1, 2025, and authorizing the City Manager or designee to extend such deadline further in increments of one month, not-to-exceed January 1, 2026, by issuing Recipient a written letter executed by the City Manager setting forth the new deadline.

FINANCIAL IMPACT:

There is no additional impact associated with this amendment. The original $200,000 allocation remains unchanged, and no additional funds are being requested. All other provisions of the agreement in full effect, including the claw back provision, minimum investment, and five-year operating requirement.

ATTACHMENTS:

1. Amendment No.1 Disbursement and Use of Funds- Papa Dan’s Pizza and Pasta

2. Papa Dan’s Pizza and Pasta-Original Agreement
268

AGREEMENT FOR DISBURSEMENT AND USE OF FUNDS BETWEEN
THE CITY OF PALM DESERT AND FINE QUALITY FOODS, INC. DBA PAPA DAN’S PIZZA AND PASTA
This Agreement for Disbursement and Use of Funds (“Agreement”) is entered into this 27 day of February, 2025, by and between the CITY OF PALM DESERT (“City”) and Fine Quality Foods Inc. dba Papa Dan’s Pizza and Pasta, a corporation, (“Recipient”). City and Recipient are sometimes referred to individually as Party and collectively as Parties.

RECITALS
A. City has created the Invest Palm Desert Program (“Program”) which establishes a Program fund and allows businesses to apply for money for capital improvements and emergency assistance from the City’s Program fund. The Program’s goals are to enhance the City’s ability to promote economic development, facilitate the growth of businesses that provide high-quality jobs, ensure a strong economic base to support services to City residents, aid in the diversification of the City’s economy, and promote an improved quality of life within the City.

C. Recipient has owned and operated an Italian restaurant in the City for forty years, however, in 2024 a fire destroyed Recipient’s restaurant. Recipient has secured a new tenant space located at 73011 Country Club Drive F-1, Palm Desert, CA 92270 (“Property”), within the same shopping center as the prior restaurant’s location, and Recipient seeks to re-establish Recipient’s restaurant within the City.

D. Recipient has submitted a request to City for disbursement of Program funds, to be used only for such capital improvements as specified in Exhibit “A”, attached hereto and incorporated herein by reference.

D. City has considered Recipient’s request and desires to approve the disbursement of Two Hundred Thousand Dollars ($200,000.00) of Program funds (the “Funds”) to Recipient, to be used only for such capital improvements as specified in Exhibit “A”, subject to the terms and conditions set forth herein.

E. The City has determined this Agreement serves a public purpose because the continued operation of the Property will enhance economic development in the City, facilitate the growth of a business that provides high-quality jobs to residents, ensure a strong economic base to support services to City residents, aid in the diversification of the City’s economy, promote an improved quality of life within the City, and provide additional tax revenue to the City that will assist the City in providing services to its residents. The City has further determined that the public benefit derived from this Agreement outweighs any private benefit derived from this Agreement.

Contract No. C48970
Docusign Envelope ID: 45FD5C52-7662-4854-A00E-0F1B3BC435EC 269

AGREEMENT

1. Disbursement and Use of Funds. Subject to the terms and conditions of this Agreement, within 30 days of City’s receipt of an invoice from Recipient, City shall disburse the Funds to Recipient in a manner convenient to City. Recipient shall use the Funds only for such capital improvements as specified in Exhibit “A”, at Recipient’s new Italian restaurant located at the Property (the “Business”) and shall not use the Funds for any other purpose.

2. Conditions Precedent to Disbursement. City’s obligation to perform under this Agreement and to disburse the Funds is subject to the following conditions being satisfied and the City’s receipt and approval of the following certifications, documents or materials, each of which shall be in a form and substance satisfactory to the City in its sole and absolute discretion:
a. Recipient shall have made a request to City for the Funds via an invoice detailing how Funds will be used and allocated, which vendors are being purchased from, hired, or otherwise utilized in compliance with Section 3, and containing a signed certification from Recipient that invoices have not been submitted, and will not be submitted, for payment or reimbursement of those particular uses from any other source;
b. Recipient shall have provided certification to City that Recipient has incurred expenses to obtain the capital improvements the Funds will be used for, or is otherwise contractually bound to incur such expenses;
c. Recipient shall have provided evidence to City that Recipient is in compliance with Section 4 of this Agreement; and
d. No Default or Event of Default has occurred and remains uncured. “Default” means any event or condition which, with the passage of time or the giving of notice or both, would constitute and Event of Default (as defined below). The occurrence of any of the following shall be deemed to be a default hereunder (each an “Event of Default”):
i. any default or breach of any of the terms, provisions, and obligations of the Recipient pursuant to this Agreement, and such default or breach is not cured by Recipient within fifteen (15) days from receipt of written notice thereof from City;
ii. commencement of any case under the Bankruptcy Code, Title 11 of the United State Code, or commencement of any other bankruptcy arrangement, reorganization, receivership, custodianship, or similar proceeding under any federal, state, or foreign law by or against Recipient and with respect to any such case or proceeding that is involuntary, and such case or proceeding is not dismissed within sixty (60) days of the filing thereof;
Contract No. C48970
Docusign Envelope ID: 45FD5C52-7662-4854-A00E-0F1B3BC435EC 270
iii. Recipient shall fail to make any payment in respect of any of its indebtedness when due (whether at maturity or upon acceleration) or within any applicable grace period, or any other event or condition shall occur which results in acceleration of the maturity of such indebtedness; iv. A judgment or order for the payment of money shall be rendered against Recipient, which would have a material adverse effect on Recipient, or any of its business or operations and such judgment or order shall continue unsatisfied and unstayed for a period of thirty (30) days; v. the occurrence of any event (including, without limitation, a change in the financial condition, business, or operations of Recipient for any reason whatsoever) that materially and adversely affects the ability of Recipient to perform any of its obligations under this Agreement;
vi. commencement of any action or proceeding which seeks as one of its remedies the dissolution of Recipient which is not being defended diligently and in good faith by Recipient, but in any event such action or proceeding must be terminated within ninety (90) days following its commencement; or
vii. A material portion of the property of Recipient is attached, levied upon, or otherwise seized by legal process, and such attachment, levy, or seizure is not quashed, stayed, or released within thirty (30) days of the date thereof.

3. Local Contracting Requirement. Recipient shall only contract with businesses located in the City of Palm Desert in the course of Recipient’s utilization of the Funds for the purposes allowed by this Agreement. Recipient shall not spend the Funds with any business which is not located in the City of Palm Desert. Failure to comply with this section will, in addition to other applicable legal and equitable consequences, result in Recipient’s ineligibility for future City funding.

4. Minimum Investment. Recipient shall invest a minimum of One Million, Two Hundred Thousand Dollars ($1,200,000.00) into Recipient’s Business. Prior to submitting an invoice for disbursement of Funds, Recipient shall submit evidence satisfactory to City in City’s sole and absolute discretion that Recipient has complied, or will comply, with this Section. Recipient shall not be eligible to receive Funds and City shall not be obligated to disburse the Funds until City has received such evidence and determined it is satisfied that Recipient has complied or will comply with this Section.

Failure to comply with this section will, in addition to other applicable legal and equitable consequences, result in Recipient’s ineligibility for future City funding.

5. Five Year Operating Requirement. Recipient covenants and agrees for itself, its successors, assigns, and every successor in interest to Recipient’s Business:
a. To commence operations of the Business at the Property in such a manner as to generate sales tax by July 1, 2025.

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b. To continuously use and operate the Business for a period of at least five years from the date of the Business’s opening to the public. The Business shall be open for a full day’s regular business hours twelve months per year, and at least five days every week. The Business may be closed on federal holidays.
c. Damages for Failure to Comply. If the Business fails to commence operations by the time period set forth in Section 5.a., or in any way or for any period of time ceases continuous operations in City’s sole judgment within five years from the date of the Business’s opening, then City may demand repayment of, and Recipient shall immediately refund to City, One Hundred Thousand Dollars ($100,000.00) of the Funds (the “Clawback Amount”). The Clawback Amount will be secured by that certain security agreement executed concurrently herewith and in a form attached hereto as Exhibit “B”.
d. Recipient’s Covenant to Use Property In Accordance With Agreement. Recipient covenants and agrees for itself, its successors and assigns and all voluntary and involuntary successors in interest to Recipient’s interest in the Business or the Property or any part thereof, that the Property shall, for the Term, be put to no use other than operation of the Business.

6. Maintenance of Records. Recipient shall keep, preserve, and maintain, for a period of at least six years commencing on the date of City’s initial disbursement of Funds to Recipient, all documents and records of any kind relating to Recipient’s use of the Funds.

7. Right to Inspect and Audit. The City may inspect and audit all of Recipient’s documents and records relating to the Recipient’s use of the Funds to ensure compliance with this Agreement and to ensure Recipient uses the Funds for authorized purposes. Recipient shall make such documents and records available to City, at the place and in the manner and form specified by City, within 15 days following City’s request for such documents and records. Recipient shall furthermore grant City’s employees or agents access to any land, facilities, or improvements relating to Recipient’s use of the Funds, within a reasonable amount of time after City issues written notice to Recipient requesting such access.

8. Prevailing Wage Laws. Recipient is aware of the requirements of California Labor Code Sections 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain "public works" and "maintenance" projects. Recipient understands and agrees that it is Recipient’s obligation to determine if Prevailing Wage Laws apply with regard to the Recipient’s use of Funds under this Agreement. Recipient agrees to fully comply with such Prevailing Wage Laws, if applicable. Recipient shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Recipient shall therefore Contract No. C48970
Docusign Envelope ID: 45FD5C52-7662-4854-A00E-0F1B3BC435EC 272
comply with such Labor Code sections to fullest extent required by law. It shall be mandatory upon the Recipient and all of Recipient’s contractors to comply with all California Labor Code provisions, which include but are not limited to prevailing wages, employment of apprentices, hours of labor and debarment of contractors and subcontractors.

9. Indemnification. The Recipient shall Indemnify the City, its elected and appointed officials, its officers and employees, attorneys, contractors, and volunteers (together, the “City Indemnitees”) from and against any and all liabilities, including without limitation all claims, losses, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys’ fees, court costs and costs of alternative dispute resolution, (“Liabilities”) of any kind or nature relating to the subject matter of this Agreement or the implementation thereof, including without limitation, the obligations to proceed in accordance with applicable law as set forth in sections 8 and 10, and for any damages to property or injuries to persons, including accidental death (and attorney’s fees and costs), which may be caused by acts or omissions of the Recipient under this Agreement, whether such activities or performance thereof be by the Recipient or by anyone directly or indirectly employed or contracted by the Recipient and whether such damage shall accrue or be discovered before or after termination of this Agreement.

The Recipient shall not be liable for property damage or bodily injury if and to the extent such property damage or bodily injury is directly and proximately caused by the sole or gross negligence or willful misconduct of the City Indemnitees.

The Recipient shall have the obligation to defend any such action covered by this Section; provided, however, if and to the extent that Recipient determines in its reasonable discretion that such action is meritorious or that the interests of the parties justify a compromise or a settlement of such action, after consultation with and reasonable consent from the City, Recipient shall compromise or settle such action in a way that fully protects City from any Liabilities. In this regard, Recipient’s obligation to defend shall include the right to hire (subject to the reasonable written approval by the City) attorneys and experts necessary to defend, the right to process and settle reasonable claims, the right to enter into reasonable settlement agreements and pay amounts as required by the terms of such settlement, and the right to pay any judgments assessed against Recipient and/or City. If Recipient defends any such action, as set forth above, it shall Indemnify the City Indemnitees from and against any Liabilities assessed or awarded against any of them by way of judgment, order, decree, settlement, or stipulation.

All rights, duties and obligations of this indemnification shall survive the termination or expiration of this Agreement.

10. Compliance with Law. Recipient shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government (including those of the City). If Recipient’s failure to comply with applicable laws, ordinances, codes, or regulations results in a claim for damage or liability to City, Recipient shall be responsible for defending, indemnifying, and holding the City harmless as provided in this Agreement.

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11. Taxes. Recipient acknowledges and agrees that Recipient shall be responsible for any and all taxes that are associated in any way to the receipt or use of the Funds.

12. Authority to Enter Agreement. Recipient and City each respectively represent, covenant, and warrant that they are authorized to enter into and execute this Agreement and to bind each respective Party.

13. Entire Agreement. This Agreement contains the entire agreement between the Parties related to the matters specified herein, and supersedes any prior oral or written statements or agreements between the Parties related to such matters.

14. Agreement Binding on Successors. This Agreement, together with all obligations, terms, covenants, and conditions herein, shall be binding upon the heirs, executors, administrators, personal representatives, successors in interest and assigns of the Recipient. Whenever the term “Recipient” is used in this Agreement, such term shall include any other permitted successors and assigns as herein provided.

15. Counterparts. This Agreement may be executed in counterparts, each of which shall constitute an original and all of which together shall constitute one and the same agreement.

16. No Third Party Beneficiaries. All of the covenants contained in this Agreement are for the express benefit of each and all such Parties. This Agreement is not intended to benefit any third parties, and any such third party beneficiaries are expressly disclaimed.

17. Laws of California. This Agreement is made in the State of California, under the Constitution and laws of such State, and shall be construed and enforced in accordance with the laws of such State.

18. Assignment. The rights, obligations, and interests of Recipient shall not be assignable or transferable without the prior written consent of the City. Any attempted assignment without the prior written consent of the City shall be null and void.

19. Severability. If any section, clause or phrase of this Agreement or the application thereof to any Party or any other person or circumstance is for any reason held to be invalid by a court of competent jurisdiction, it shall be deemed severable, and the remainder of the Agreement or the application of such provisions to any other Party or to other persons or circumstances shall not be affected thereby. Each Party hereby declares that it would have entered into this Agreement, and each subsection, sentence, clause and phrase thereof, irrespective that one or more sections, subsections sentences, clauses or phrases or the application thereof might be held invalid.

20. Recipient’s Covenant Not to Discriminate. Recipient covenants by and for itself, himself or herself, its, his or her heirs, executors, administrators, and assigns, and all Persons claiming under or through it, him or her, and this Agreement is made and accepted upon and subject to the following conditions:

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That there shall be no discrimination against or segregation of any Person or group of Persons, on account of any basis listed in subdivision (a) or (d) of Section 12955 of the Government Code, as those bases are defined in Sections 12926, 12926.1, subdivision
(m) and paragraph (1) of subdivision (p) of Section 12955, and Section 12955.2 of the Government Code, in the leasing, subleasing, transferring, use, occupancy, tenure, or enjoyment of the Property nor shall Recipient, itself, himself or herself, or any Person claiming under or through it, him or her, establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use, or occupancy, of tenants, lessees, sublessees, subtenants, or vendees in the Property.

21. Relationship Between City and Recipient. It is hereby acknowledged that the relationship between the City and the Recipient is not that of a partnership or joint venture and that the City and the Recipient shall not be deemed or construed for any purpose to be the agent of the other. Accordingly, except as expressly provided herein or in the Attachments hereto, the City shall have no rights, powers, duties or obligations with respect to the development, operation, maintenance or management of the Business. The Recipient agrees to indemnify, hold harmless and defend the City, to the same extent as set forth in Section 9 above, from any claim made against the City arising from a claimed relationship of partnership or joint venture between the City and the Recipient with respect to the development, operation, maintenance or management of the Property or the Business.
[signatures on the following page]
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IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date set forth above.

CITY OF PALM DESERT FINE QUALITY FOODS INC. DBA
PAPA DAN’S PIZZA AND PASTA
By:

L. Todd Hileman
City Manager By: ___
Ira Mosley
President
ATTEST By:

Ira Mosley
Treasurer
By:

Anthony J. Mejia
City Clerk
APPROVED AS TO FORM:

By:

Isra Shah
City Attorney
Clerk QC: MN
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EXHIBIT A
Approved Use of Funds
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EXHIBIT B
Form of Security Agreement
(Attachment Behind This Page)
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1 SECURITY AGREEMENT
This Security Agreement (“Agreement”) is made and entered into as of the __ day of _______, 20__, by and between _________________________ (''Debtor''), and the City of Palm Desert (''Secured Party''), as follows:

For value received, the Debtor grants to the Secured Party a security interest in (i) the property and interests in property described on Exhibit A attached hereto and incorporated herein by reference, and (ii) all proceeds thereof (such personal property and proceeds are referred to herein collectively as the “Collateral”).

This security interest is granted for the purpose of securing the obligations of the Debtor pursuant to that certain Agreement for Disbursement and Use of Funds, of even date herewith, executed by Debtor and Secured Party (the “Funding Agreement”), pursuant to which the Debtor is required to pay the Secured Party a clawback amount of One Hundred Thousand Dollars ($100,000.00) if Debtor fails to comply with the requirements set forth in the Funding Agreement (the “Obligations”).

The Debtor warrants, covenants, and agrees as follows:

1. Title. Except for the security interest granted by this Agreement or as otherwise permitted in writing by Secured Party, the Debtor has, or on acquisition will have, full title to the Collateral free from any lien, security interest, encumbrance, or claim, and the Debtor will, at the Debtor's cost and expense, defend any action that may affect the Secured Party's security interest in, or the Debtor's title to, the Collateral.

2. Financing Statement. No financing statement covering the Collateral or any part of it or any proceeds of it is on file in any public office (except for those approved by Secured Party in its sole discretion). The Debtor hereby authorizes the Secured Party to file such financing statements and continuation statements and other notices, instruments, documents, agreements or consents in such offices as are or shall be necessary or as the Secured Party may determine to be appropriate to create, perfect and establish the priority of the security interest granted by this Agreement in any and all of the Collateral. At the Secured Party's request, the Debtor will pay the filing fees required for all necessary financing statements in forms satisfactory to the Secured Party and will further execute all other instruments deemed necessary by the Secured Party.

3. Sale, Lease, or Disposition of Collateral. Except in the ordinary course of business, the Debtor will not, without the written consent of the Secured Party, sell, contract to sell, lease, encumber, or dispose of the Collateral or any interest in it until this Agreement and all Obligations secured by it have been fully satisfied.

4. Protection of Collateral. The Debtor will not use the Collateral in violation of any statute or ordinance.

5. Taxes and Assessments. The Debtor will pay promptly when due all taxes, assessments and fees on the Collateral, or any part of the Collateral.

6. Reimbursement of Expenses. At the option of the Secured Party, following not less Contract No. C48970
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2 than ten (10) days written notice to Debtor (unless a shorter or longer period is otherwise expressly provided in any other agreement between the Secured Party and Debtor, or except in the case of an emergency) the Secured Party may discharge taxes, liens, interest, or perform or cause to be performed for and on behalf of the Debtor any actions and conditions, obligations, or covenants that the Debtor has failed or refused to perform, and may pay for any actions to preserve the Collateral, and may enter the premises where the Collateral or any part of it is located and cause to be performed as agent and on the account of the Debtor any acts that the Secured Party may deem necessary for the proper preservation of the Collateral or any part of it.

Any and all sums expended by the Secured Party under this paragraph, including but not limited to, attorneys' fees, court costs, agent's fees, or commissions, or any other costs or expenses, shall bear interest from the date of payment at the rate of twelve percent (12%) per annum.

7. Payment & Termination. The Debtor will pay the Obligations secured by this Agreement if and as required in accordance with the terms and provisions of the Funding Agreement. This Agreement will terminate upon the performance of all obligations of Debtor to Secured Party and the termination of the Funding Agreement.

8. Change of Place of Business. The Debtor will promptly notify the Secured Party of any change of the Debtor's principal place of business, or place where records concerning the Collateral are kept.

9. Attorney-in-Fact. The Debtor appoints the Secured Party as the Debtor's attorney-infact to do each and every act that the Debtor is obligated by this Agreement to do, and to exercise all rights of the Debtor in the Collateral and to make collections and to execute any and all papers and instruments and to do all other things necessary to preserve and protect the Collateral and to make collections and to protect the Secured Party's security interest in the Collateral.

10. Time of Performance and Waiver. In performing any act under this Agreement and the Funding Agreement secured by it, time shall be of the essence. The Secured Party's acceptance of partial or delinquent payments, or the failure of the Secured Party to exercise any right or remedy, shall not constitute a waiver of any obligation of the Debtor or right of the Secured Party and shall not constitute a waiver of any other similar default that occurs later.

11. Default. The Debtor shall be in default under this Agreement on the occurrence of any of the following events or conditions:
(a) Any default under the Funding Agreement;
(b) Any warranty, representation, or statement made or furnished to the Secured Party by or on behalf of the Debtor proves to have been false in any material respect when made or furnished;
(c) Sale or encumbrance to or of any of the Collateral in violation of this Agreement, or the making of any levy, seizure, or attachment of or on the Collateral; or (d) Failure of the security interest granted by this Agreement to create a valid and perfected security interest or lien.

12. Remedies. On the occurrence of any event of default, and at any later time, the Contract No. C48970
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3 Secured Party may declare all obligations secured due and payable immediately, and may proceed to enforce payment and exercise any and all of the rights and remedies provided by the California Commercial Code as well as other rights and remedies either at law or in equity possessed by the Secured Party.

The Secured Party may require the Debtor to assemble the Collateral, or the books, records and contracts relating to the Collateral and make it or them available to the Secured Party at any place to be designated by the Secured Party that is reasonably convenient to both parties.

Unless the Collateral threatens to decline rapidly in value, the Secured Party will give the Debtor reasonable notice of the time and place of any public sale or of the time after which any private sale or any other intended disposition of the Collateral is to be made. The requirements of reasonable notice shall be met if the notice is mailed, postage prepaid, to the address of the Debtor shown at the beginning of this Agreement at least ten days before the time of the sale or disposition. Expenses of retaking, holding, preparing for sale, selling, or the like shall include the Secured Party's reasonable attorneys' fees and legal expenses.

13. Jury Waiver. TO THE EXTENT PERMITTED BY LAW, DEBTOR HEREBY

VOLUNTARILY, KNOWINGLY, IRREVOCABLY AND UNCONDITIONALLY WAIVES

ANY RIGHT TO HAVE A JURY PARTICIPATE IN RESOLVING ANY DISPUTE (WHETHER BASED UPON CONTRACT, TORT OR OTHERWISE) BETWEEN OR

AMONG DEBTOR AND SECURED PARTY ARISING OUT OF OR IN ANY WAY RELATED TO THIS AGREEMENT OR ANY OTHER RELATED DOCUMENT. THIS

PROVISION IS A MATERIAL INDUCEMENT TO SECURED PARTY TO PROVIDE THE FINANCING DESCRIBED HEREIN OR IN THE OTHER FINANCING DOCUMENTS.

14. Miscellaneous Provisions.
(a) Governing Law; Venue: This Agreement is delivered in the State of California and governed by California law (without giving effect to its laws of conflicts). Any legal action or proceeding with respect this Agreement shall only be brought in a state or federal court located in Riverside County, California. By the execution and delivery of this Agreement , the Debtor submits to and accepts, for itself and in respect of its property, generally and unconditionally, the jurisdiction of such courts. The Debtor waives any claim that the State of California is not a convenient forum or the proper venue for any such legal action or proceeding.
(b) Parties Bound: This Agreement shall be binding on and inure to the benefit of the parties and their respective heirs, executors, administrators, legal representatives, successors, and assigns as permitted by this Agreement. (c) Attorneys' Fees: Should any litigation or arbitration be commenced between the parties to this Agreement concerning the Collateral, this Agreement, or the rights and duties of either party in relation to them, the prevailing party shall be entitled to a reasonable sum as reimbursement for his or her attorneys' fees and legal expenses. (d) Severability: In case any one or more of the provisions contained in this Agreement shall for any reason be held invalid, illegal, or unenforceable in any respect, the invalidity, illegality, or unenforceability of that provision shall not affect any other provision of this Agreement, and this Agreement shall be construed as if the invalid, Contract No. C48970
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4 illegal, or unenforceable provision had never been contained in it. (e) Entire Agreement: This Agreement constitutes the only agreement of the parties and supersedes any prior understandings or written or oral agreements between the parties respecting the subject matter of this Agreement.
(f) Definitions: All terms used in this Agreement that are defined in the California Commercial Code shall have the same meaning in this Agreement as in the Code. [SIGNATURES FOLLOW THIS PAGE]
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6 EXHIBIT A
Description of Personal Property Collateral
(a) All personal property (including, without limitation, all goods, supplies, equipment, furniture, furnishings, fixtures, machinery, machine tools, motors, equipment controls, attachments, parts, inventory, and chemicals) in which Debtor now or hereafter acquires an interest or right, together with any interest of Debtor in and to personal property which is leased or subject to any superior security interest, and all books, records, leases and other agreements, documents, and instruments of whatever kind or character; (b) All fees, income, rents, issues, profits, earnings, receipts, royalties, and revenues which, after the date hereof and while any portion of the obligations of Debtor to Secured Party remains unpaid or unperformed, may accrue from such personal property or any part thereof, or which may be received or receivable by Debtor from any hiring, using, letting, leasing, subhiring, subletting, subleasing, occupancy, operation, or use thereof; (c) All of Debtor's present and future rights to receive payments of money, services, or property, accounts and other accounts receivable, deposit accounts, chattel paper, notes, drafts, contract rights, instruments, general intangibles, payment intangibles, and principal, interest and payments due on account of goods sold or leased, services rendered, loans made or credit extended, together with title to or interest in all agreements, documents, and instruments, evidencing, securing or guarantying the same;
(d) Debtor's rights under all insurance policies covering any of the aforesaid collateral and all proceeds, loss payments, and premium refunds payable regarding the same; (e) All causes of action, claims, compensation, and recoveries for any damage to, destruction of, or condemnation or taking of any of the aforesaid collateral; and (f) All proceeds, increases, substitutions, replacements, additions, and accessions of the aforesaid collateral.

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Contract No. C48970
AMENDMENT NO. 1 TO THE AGREEMENT FOR DISBURSEMENT AND USE OF FUNDS BETWEEN THE CITY OF PALM DESERT AND FINE QUALITY FOODS ON, INC. DBA PAPA DAN’S PIZZA AND PASTA

1. Parties and Date.

This Amendment No. 1 (“Amendment”) to the Disbursement and Use of Funds is made and entered into as of June 30, 2025 by and between the City of Palm Desert, a municipal corporation organized and operating under the laws of the State of California (“City”), and Fine Quality Foods, Inc. dba Papa Dan’s Pizza and Pasta, a a Corporation with its principal place of business at 73011 Country Club Drive F-1, Palm Desert, CA 92270 (“Recipient”). City and Vendor are sometimes individually referred to as “Party” and collectively as “Parties.”

2. Recitals.

The Parties entered into an agreement titled “Agreement for Disbursement and Use of Funds” dated February 27, 2025 (“Agreement”).

3. Terms.

Amendment. The Agreement is hereby amended as follows:

Section 5.a. The deadline for the Business to commence operations at the Property in such a manner as to generate sales tax is hereby amended to be September 1, 2025. The City Council or City Manager may in its sole and absolute discretion extend such deadline further in increments of one month, not-to-exceed January 1, 2026, by issuing Recipient a written letter executed by the City Manager setting forth the new deadline.

Addition of New Section:

Section 22. Amendment;
Modification
No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

Counterparts. This Amendment may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.
285
Contract No. C48970
[Signatures on Following Page]

SIGNATURE PAGE TO THE AGREEMENT FOR DISBURSEMENT AND USE OF FUNDS BY

AND BETWEEN THE CITY OF PALM DESERT AND FINE QUALITY FOODS, INC, DBA PAPA DAN’S PIZZA AND PASTA
IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written.

Clerk QC: ________

CITY OF PALM DESERT
By:

Chris Escobedo
Interim City Manager

FINE QUALITY FOODS, INC, DBA PAPA
DAN’S PIZZA AND PASTA, A CORPORATION
By:

Ira Mosley
Owner, Papa Dan’s Pizza and Pasta
286

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CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: July 10, 2025
PREPARED BY: Jenavieve Alvarez, Management Aide, Information Technology SUBJECT: DECLARATION OF SURPLUS PROPERTY AND AUTHORIZATION OF DISPOSAL.

RECOMMENDATION:

Declare the items listed on Attachment 1 of this staff report as surplus property and authorize disposal as appropriate.

BACKGROUND/ANALYSIS:

All items on the attached equipment list are either broken or obsolete over a 5-year period.

Therefore, staff is requesting City Council authorization to dispose of these items in accordance with Finance Policy FIN-009 and all pertinent federal and state laws and regulations.

Legal Review:

This report has been reviewed by the City Attorney’s Office.

FINANCIAL IMPACT:

There is no fiscal impact associated with this item.

ATTACHMENTS:

1. FY2024-25 Surplus Property List
287
288
Exhibit A - Surplus of Electronic Equipment & Other Items As of 6/09/2025
Computers Asset # Condition Destination
Dell Latitude 5420 9698 Broken/obsolete e-wasted
Dell Optiplex 7090 9708 Broken/obsolete e-wasted
Dell Oplitplex 7090 9648 Broken/obsolete e-wasted
Dell Oplitplex 7090 9649 Broken/obsolete e-wasted
Dell Oplitplex 7090 9650 Broken/obsolete e-wasted
Dell Oplitplex 7090 9651 Broken/obsolete e-wasted
Dell Oplitplex 7090 9654 Broken/obsolete e-wasted
Dell Optiplex 7080 Micro 9599 Broken/obsolete e-wasted
Dell Precision 5820 9631 Broken/obsolete e-wasted
Dell Oplitplex 7090 9656 Broken/obsolete e-wasted
Dell Oplitplex 7090 9652 Broken/obsolete e-wasted
Dell Optiplex 7090 Broken/obsolete e-wasted
Dell Lattitude 5420 9768 Broken/obsolete e-wasted
Dell Optiplex 7090 9709 Broken/obsolete e-wasted
Dell Latitude 5420 9703 Broken/obsolete e-wasted
Dell Optiplex 7080 Micro 9600 Broken/obsolete e-wasted
Dell Latitude 5420 9704 Broken/obsolete e-wasted
Dell Optiplex 7090 Micro 9741 Broken/obsolete e-wasted
Dell Latitude 7520 9693 Broken/obsolete e-wasted
Dell Latitude 5540 9699 Broken/obsolete e-wasted
Dell Oplitplex 7090 9655 Broken/obsolete e-wasted
Dell Lattitude 5420 laptop 9767 Broken/obsolete e-wasted Dell Optiplex 7070 Micro 9511 Broken/obsolete e-wasted
IBM Thinkpad 9544 Broken/obsolete e-wasted
IBM Thinkpad 9541 Broken/obsolete e-wasted
IBM Thinkpad 9533 Broken/obsolete e-wasted
IBM Thinkpad 9508 Broken/obsolete e-wasted
IBM Thinkpad 9540 Broken/obsolete e-wasted
IBM Thinkpad 9495 Broken/obsolete e-wasted
IBM Thinkpad 9507 Broken/obsolete e-wasted
Dell Optiplex 7060 9421 Broken/obsolete e-wasted
IBM Thinkpad 9384 Broken/obsolete e-wasted
Dell Opiplex 7070 9466 Broken/obsolete e-wasted
IBM Thinkpad 9383 Broken/obsolete e-wasted
IBM Thinkpad 9401 Broken/obsolete e-wasted
IBM Thinkpad 9455 Broken/obsolete e-wasted
Dell Optiplex 7070 Micro 9463 Broken/obsolete e-wasted
IBM Thinkpad X380 9414 Broken/obsolete e-wasted
IBM Thinkpad L390 9415 Broken/obsolete e-wasted
Dell Optiplex 7070 Micro 9468 Broken/obsolete e-wasted
Dell Optiplex 7070 Micro 9464 Broken/obsolete e-wasted
Dell Optiplex 7070 Micro 9512 Broken/obsolete e-wasted
289
Dell Optiplex 7070 Micro 9558 Broken/obsolete e-wasted
Dell Optiplex 7070 Micro 9521 Broken/obsolete e-wasted
Dell Optiplex 7060 9416 Broken/obsolete e-wasted
Dell Optiplex 7060 9425 Broken/obsolete e-wasted
Dell Optiplex 7070 Micro 9509 Broken/obsolete e-wasted
Dell Optiplex 7060 9423 Broken/obsolete e-wasted
Dell Optiplex 7060 9420 Broken/obsolete e-wasted
Dell Optiplex 7070 Micro 9523 Broken/obsolete e-wasted
Dell Optiplex 3060 9445 Broken/obsolete e-wasted
Dell Optiplex 3060 9448 Broken/obsolete e-wasted
Dell Optiplex 7070 Micro 9514 Broken/obsolete e-wasted
Dell XPS 8930 9391 Broken/obsolete e-wasted
Dell Optiplex 7070 Micro 9520 Broken/obsolete e-wasted
Dell Optiplex 7060 9418 Broken/obsolete e-wasted
Dell Optiplex 7060 9320 Broken/obsolete e-wasted
Dell Optiplex 7060 9424 Broken/obsolete e-wasted
Dell Optiplex 7060 9323 Broken/obsolete e-wasted
Dell Optiplex 3060 9293 Broken/obsolete e-wasted
IBM Thinkpad 9299 Broken/obsolete e-wasted
Dell Optiplex 3060 9296 Broken/obsolete e-wasted
Dell Optiplex 3060 9295 Broken/obsolete e-wasted
IBM Thinkpad 9539 Broken/obsolete e-wasted
IBM Thinkpad 9532 Broken/obsolete e-wasted
Dell Optiplex 7070 Micro 9517 Broken/obsolete e-wasted
Dell Optiplex 7070 Micro 9513 Broken/obsolete e-wasted
Dell Optiplex 7070 Micro 9514 Broken/obsolete e-wasted
Dell Opitplex 3060 9431 Broken/obsolete e-wasted
Dell Optiplex 3060 9452 Broken/obsolete e-wasted
Dell Optiplex 3060 9306 Broken/obsolete e-wasted
Dell Optiplex 7070 Micro 9519 Broken/obsolete e-wasted
Dell Optiplex 7070 Micro 9562 Broken/obsolete e-wasted
Dell Optiplex 7070 Micro 9518 Broken/obsolete e-wasted
Dell Optiplex 3060 9305 Broken/obsolete e-wasted
Dell Optiplex 3060 9308 Broken/obsolete e-wasted
Dell Optiplex 7070 Micro 9465 Broken/obsolete e-wasted
Dell Optiplex 7070 Micro 9515 Broken/obsolete e-wasted
Dell Optiplex 3060 9294 Broken/obsolete e-wasted
Dell Optiplex 3060 9254 Broken/obsolete e-wasted
Dell Precision 5820 9125 Broken/obsolete e-wasted
iPad Air 5th gen 9948 Broken/obsolete e-wasted
Monitors/Other electorinics Asset # Condition Destination Multiple monitors no tags broken e-waste
old cell phones no tags Broken/obsolete e-waste
HP 400 8769 Broken/obsolete e-waste
HP 600 8713 Broken/obsolete e-waste
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CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: July 10, 2025
PREPARED BY: Bertha A. Cepeda-Escobedo, Business Operations Manager SUBJECT: AUTHORIZE FUNDS FOR THE PURCHASE OF GURNEYS AND STAIR

CHAIRS FROM STRYKER SALES CORPORATION
RECOMMENDATION:

1. Authorize an additional $1,376 for the purchase of gurneys and stair chairs from Stryker Sales Corporation for a total purchase price of $236,647.87 in Fiscal Year 2024/25.

2. Authorize the purchase of gurneys and stair chairs from Stryker Sales Corporation for an amount not to exceed $118,244.70 in Fiscal Year 2025/26, plus a $5,000 contingency for unforeseen expenses.

3. Authorize the City Manager to execute any documents necessary to effectuate the actions taken herewith.

BACKGROUND/ANALYSIS:

The City’s Fire Services Division anticipates the ongoing need for gurney and stair chair replacements and outfitting as new medic units are added, existing units are remounted, and older equipment reaches end-of-life due to normal wear and heavy usage. In accordance with our contract, the City is responsible for these purchases." To ensure uninterrupted emergency medical services and operational efficiency, staff program an annual allocation for these critical equipment needs. This strategy will:
 Align with scheduled vehicle replacements and remounts  Minimize delays in emergency response readiness due to equipment incompatibility  Allow bulk purchasing to improve pricing and reduce the administrative burden  Ensure compliance with current safety and operational standards Discussion
On December 11, 2024, the City Manager approved the purchase of Stryker gurneys, stair chairs, and related medical equipment in the amount of $235,647.87 for outfitting of Medic 102, as well as remounts of Medics 233 and 271. The purchase was made through Stryker Sales Corporation, the manufacturer of gurneys and cots currently in use across all City-operated ambulances.

Stryker equipment is designed to meet Riverside County Fire Department standards and integrates seamlessly with the City’s existing ambulance mounting systems, electrical connections, and loading mechanisms. Procuring equipment from another manufacturer would require significant retrofitting, increasing both cost and downtime. 291
City of Palm Desert
Approve Additional Funds for Stryker Gurneys and Chairs

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Staff explored third-party procurement options but found that alternative vendors only serve as resellers, offering the same equipment at higher prices due to markups. Therefore, direct procurement from Stryker remains the most cost-effective and operationally sound approach.

All equipment has been delivered and invoiced. However, due to the implementation of Measure G (effective April 1, 2025), the final invoice included an additional $1,376 in sales tax. In addition, the City recently entered into a preventive maintenance agreement with Stryker. When combined with the equipment purchase, this exceeds the City Manager’s aggregate purchasing authority with a single vendor, necessitating City Council approval.

Staff also request authorization to proceed with the programmed Fiscal Year 2025/26 purchase of Stryker equipment. A quote was received in the amount of $118,244.70 which includes applicable trade-in credits, freight, and 8.75% sales tax. Staff request approval to include a $5,000 contingency for unforeseen costs: a total of $123,244.70.

Legal Review:

This report has been reviewed by the City Attorney’s Office.

FINANCIAL IMPACT:

The Public Works Department Capital Improvement Project (CIP) List for Fiscal Year 2025/26 includes funds under Account No. 5304220-4403000 for the purchase of Stryker equipment; therefore, there is no additional financial impact to the general fund with this action. The table below illustrates the funding and costs of the Stryker equipment:

Equipment / Account Budget Expenses Balance
FY 23/24 CIP 534220-4403000 $250,000
Stryker Gurney / Stair Chairs $235,647.87
*Additional Funds $1,376.00
Proposed FY 25/26 CIP 5304220-4403000 $175,000
*FY 25/26 Stryker Equipment $118,244.70
*FY 25/26 Equipment – Contingency $5,000.00
Totals $400,000 $365,268.57 $34,731.43
*Current Request
Any remaining funds will be reallocated towards the purchase of other emergency medical equipment.

ATTACHMENTS:

1. FY 24/25 Stryker Quote 11021567

2. FY 24/25 Stryker Quote 11026195

3. FY 25/26 Stryker Quote 11044805
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295
296
297
298
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CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: July 10, 2025
PREPARED BY: David Reyes Jr, Public Works Superintendent SUBJECT: APPROVE CHANGE ORDER NO. 2 TO CONTRACT C45130 WITH M & M SWEEPING, INC., FOR STREET AND PARKING LOT SWEEPING
SERVICES (PROJECT NO. MST00010)
RECOMMENDATION:

1. Approve Change Order No. 2 to Contract C45130 with M&M Sweeping, Inc., for Citywide Street Sweeping Services, in the amount of $10,800, increasing the total annual amount to $252,000 per fiscal year, subject to a Services Price Increase.

2. Authorize the City attorney to make non-monetary changes to the agreement and change order.

3. Authorize City Manager to execute change orders, the two extension amendments, and any documents necessary to effectuate the actions taken herewith.

BACKGROUND/ANALYSIS:

The City of Palm Desert’s Public Works Citywide Street Sweeping Services Program includes scheduled commercial and residential street sweeping, as well as sweeping of City-owned parking lots. These services are essential for maintaining public cleanliness and for regulatory compliance.

Under the National Pollutant Discharge Elimination System (NPDES) permit, as mandated by the Federal Clean Water Act, municipalities are required to implement Best Management Practices (BMPs) that reduce pollutants and litter accumulation in stormwater runoff. In addition, the South Coast Air Quality Management District (SCAQMD) requires the removal of sediment from public roadways to reduce airborne particulate matter. Street sweeping is recognized as one of the most effective methods to meet both water and air quality regulatory requirements.

Discussion
On April 27, 2023, the City Council approved Contract No. C45130 with M&M Sweeping, Inc., for citywide street sweeping services in the annual amount of $230,917, for a three-year term with the option of two one-year extensions. At the same meeting, an additional $25,000 annually was authorized for extra sweeping services. In Fiscal Year 2024/25, Change Order No. 1 was administratively approved by the City Manager to incorporate a 4.5% Services Price Increase, raising the annual contract amount to $241,200.

For Fiscal Year 2025/26, M&M Sweeping, Inc., has submitted a request for an additional 4.5% Services Price Increase adjustment, citing ongoing cost increases due to the following factors:
 Parts & Supplies: Rising prices driven by tariffs and supply chain disruptions 301
City of Palm Desert
Approve Change Order No. 2 to Contract C45130

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 Insurance: Notable increases in commercial auto and liability insurance premiums  Labor Market: Higher wages and staffing shortages due to a competitive labor market  Equipment Maintenance: Significant increases in costs for equipment repairs and maintenance
These escalating operational expenses are affecting the contractor’s ability to maintain service levels under the current contract terms. Staff reviewed the request and determined it to be reasonable. As such, staff recommend approving the requested Services Price Increase adjustment, resulting in a revised annual contract total of $252,000, as outlined in M&M Sweeping, Inc.’s price increase request, and maintaining the annual amount of $25,000 for additional street sweeping services.

Legal Review:

This report has been reviewed by the City Attorney’s Office.

FINANCIAL IMPACT:

The Public Works operating budget for Fiscal Year 2025/26 includes adequate funding for street and parking lot sweeping services. The revised contract total, including provisions for extra sweeping as needed, is $277,000. Therefore, there is no additional impact to the general fund as a result of this action.

The following table illustrates the contract’s budget and expenses:

Street Sweeping Accounts Budget Contract Costs Balance
Streets - 1104310-4332000 $210,000 $208,220
Street (Extras) – 1104310-4332000 $25,000 $25,000
Corp yard - 1104330-4331000 $5,000 $4,450
Civic Center - 1104610-4332100 $10,000 $10,000
Parks - 1104611-4332501 $8,500 $8,050
Entrada del Paseo - 1104614-4392101 $5,000 $3,230
Aquatic Center - 2424549-4331100 $5,000 $2,330
PP E/W - 2774373-4309103 $8,000 $7,770
PP III - 2824373-4309103 $5,000 $5,500
Parkview - 5104195-4369601 $2,500 $2,450
Totals $284,000 $277,000 $7,000
ATTACHMENTS:

1. Change Order No. 2

2. Services Price Increase Letter
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CITY OF PALM DESERT

CONTRACT CHANGE ORDER
Justification:

YES NO
Description of Changes Decrease
In Contract Price
Increase
In Contract Price
Totals:

Net Change in Contract Price:

Original Contract Amount: +
Contingency: +
Total Budget Amount:

Less: Expend. / Encumb. To Date: -
Less: This Change Order Amount: -
Remaining for Project:

Contingency: +
Less: Prior Change Order(s): -
Less: This Change Order: -
Remaining of Contingency:
__________________________________________________________ dollars and ___/100 (___________) Revised Contract Total: ___________________________
Contractor shall construct, furnish all supervision, labor, services, equipment, and materials, and perform all work necessary or required to fully complete the changes to the Contract described in this Change Order for the amount agreed upon between the Contractor and the City of Palm Desert (“City”).

Contract Purpose:

Contractor Name:

Contract No / P.O. #:

Change Order No.:

Contingency:

Account No.:

Project No.:

Vendor No.:

YES NO
Project Manager:

This Change Order is hereby executed on:

C45130 New 2
✔
Various MST00010 V0001313 Citywide Street Sweeping Services M&M Sweeping, Inc. David Reyes, Jr. July 10, 2025 CPI Increase 4.5% $ 10,800.00 $ 0.00 $ 10,800.00 $ 10,800.00 $ 10,800.00 $ 10,800.00 Consumer Price Index (CPI) increase of approximately 4.5% due to escalating operational expenses. $ 230,917.00 $ 230,917.00 $ 241,200.00 -$ 21,083.00 $ 10,283.00 -$ 21,083.00 The amount of the contract will be increased by the sum of: Twenty One Thousand Eighty Three 00 $ 21,083.00 $ 252,000.00 303
Continued from Front
Contract No. _________ Contract Change Order No. ___
Contract Time Extension: __________________________
Contractor accepts the terms and conditions stated above as full and final settlement of any and all claims arising out of or related to the subject of this Change Order and acknowledges that the compensation (time and cost) set forth herein comprises the total compensation due for the work or change defined in the Change Order, including all impact on any unchanged work. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the City from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. The adjustments to the Contract Price and Contract Time in this Change Order constitute the entire compensation and/or adjustment thereto due to Contractor, including but not limited to all direct, indirect, consequential, profit, labor, equipment, tools, idle time, incidentals, and overhead (field and home office) costs, due to Contractor arising out of or related to the change in the work covered by this Change Order. The Contractor hereby releases and agrees to waive all rights, without exception or reservation of any kind whatsoever, to file any further claim or request for equitable adjustment of any type, for any reasonably foreseeable cause that shall arise out of, or as a result of, this Change Order and/or its impact on the remainder of the work under the Contract. This Change Order will become a supplement to the Contract and all provisions will apply hereto.

1. REQUESTED BY: ______________________
Department Director 2. ACCEPTED BY: ______________________Contractor

3. CERTIFIED FUNDS

AVAILABLE
______________________
Finance Director 4. APPROVED BY: ______________________ Interim City Manager
NOTE: No payments will be made prior
to City Manager or Council approval
QC: _____
C45130 2
N/A
304
305
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CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: July 10, 2025
PREPARED BY: Shawn Muir, Community Services Manager
Kevin Swartz, Project Manager
SUBJECT: APPROVE CONSTRUCTION TASK ORDER AND FURNITURE CHANGE ORDER FOR CITY HALL OFFICE SPACE IMPROVEMENTS – PHASE
THREE (PROJECT NO. SFA00006)
RECOMMENDATION:

1. Authorize the City Manager to approve Task Orders under Contract No. C44620 for Office Space Improvements - Phase Three, in an aggregate amount not-to-exceed $800,000 in Fiscal Year 2025/26.

2. Authorize the City Manager to approve a Change Order to Quality Office Furnishings Contract No. A48790, for the purchase of additional cubicles in an amount not-to-exceed $50,000 for various departments.

3. Authorize the City Attorney to make necessary non-monetary changes to the agreement.

4. Authorize the City Manager to execute the task orders and documents necessary to effectuate these actions.

BACKGROUND/ANALYSIS:

Palm Desert City Hall is a 45,000-square-foot facility constructed in 1983. At the time of construction, it was equipped with new furniture, fixtures, and equipment to meet applicable safety standards and support a functional work environment. By Fiscal Year 2007/08, nearly 25 years later, the City began replacing aging cubicle systems due to general wear and the unavailability of replacement parts. Since that time, Facilities staff have continued to face challenges in maintaining these outdated systems, including retrofitting for modern electrical and data needs and salvaging components from other units to maintain operability.

As a result, a comprehensive phased approach began in 2020, supported by a total budget of $3.98 million from the Capital Improvement Building Maintenance Fund. This effort focused on enhancing the customer experience in the Development Services Lobby and replacing aging cubicles with a standardized workstation system.

In addition, the employee break room was renovated in 2025. While not part of the original phased project, the renovation was completed at a cost of $308,853.82 through the Civic Center Complex Improvements Project under Account No. 4504161-4400100, Cap-Building Maintenance.

A detailed breakdown of the three project phases is provided below.

PHASE ONE: Completed Improvements
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In FY 2020/21, the City Council approved improvements to the Development Services lobby and adjacent administrative areas. The goal was to enhance customer experience, modernize workspaces, and promote safety and efficiency for both the public and staff.

Phase One, focused on the renovation of the Development Services lobby and adjacent areas, was completed on September 20, 2023, at a total cost of $2,010,684.

Following Phase One, the city staff conducted a comprehensive space planning review to evaluate departmental layout, improve service delivery, and ensure long-term alignment with operational needs. The review concluded that the remaining cubicle systems throughout City Hall had exceeded their useful life.

Goals for Future Phases:
 Realign staff workspaces for operational efficiency
 Standardize cubicle systems across departments
 Address safety and functionality concerns
PHASE TWO: Recently Completed
On December 14, 2023, the City Council approved Phase Two of the project with a budget of $560,840. This phase addressed upgrades for the following departments:
 Public Works
 Capital Projects
 Development Services (Planning, Code Compliance, Land Development, Building & Safety, and Permit Center)
 Economic Development
Phase Two Scope of Work:
 Installation of new cubicles with updated electrical/data infrastructure  New carpeting
 Interior painting of offices, conference rooms, and common areas  Furniture relocation
 Minor wall demolition and construction of new offices  Concrete removal and floor leveling
Phase Two was completed in Fiscal Year 2024/25.

PHASE THREE: Proposed Scope and Budget
Staff are requesting approval to proceed with Phase Three, and upgrade the following remaining areas of the entire project:
 City Manager’s Office area
 Human Resources
 Finance
 Information Technology
 Former Special Programs Office
 Administrative Conference Room
308
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 North Wing Conference Room, Hub, and Kitchen
Phase Three Scope of Work:
 Installation of new cubicles with updated electrical and data infrastructure  New carpeting and tile
 Interior painting (offices, conference rooms, and common areas)  Furniture relocation
 Minor wall demolition
 New casework (cabinets), including the North Wing kitchen  Construction of new offices
 Concrete removal and floor leveling
Cubicles for this Phase Three have been procured separately under Contract No. A48790 in the amount of $122,032.78.

Additional Cubicles (Not-To-Exceed $50,000)
 Code Compliance
 Traffic Division
 City Manager Admin
 Public Works
The construction portion of Phase Three is estimated at $650,000–$800,000. A Request for Proposals (RFP) was issued on May 8, 2025, to four vendors under Facilities Repairs and Improvements Contract No. C44620. A job walk was conducted on May 15, 2025, with three firms in attendance. Two proposals were received—$650,000 and $950,000, respectively.

On June 26, 2025, the City Council awarded eight new contracts under the Facilities Repairs and Improvements Program under Contract No. C44620. Should Phase Three be approved, a new RFP will be issued to both existing and newly awarded contractors to ensure competitive pricing.

Project Timeline and Funding Request
Pending Council approval, construction is anticipated to begin in August or September 2025, with completion expected by February 2026, subject to material availability. Staff requests City Council authorization for an amount not-to-exceed $800,000.

Staff also requests approval for the purchase of additional cubicles in an amount not-to-exceed $50,000 from Quality Office Furnishings that have been requested for various departments.

Legal Review:

This report has been reviewed by the City Attorney’s Office.

FINANCIAL IMPACT:

Funds for Office Space Improvements - Phase Three were included in the approved Capital Improvement Project (CIP) List for Fiscal Year 2025/26 under Account No. 4504164-4400100, 309
City of Palm Desert
City Hall Office Space Improvements – Phase Three

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Cap-Building Maintenance; therefore, there is no additional financial impact to the General Fund as a result of this action. The following table illustrates the total budget and costs of the project:

Account / Building CC Mtg Budget Expenditures Balance
FY 2021/22 Acct #4504161-4400100 $50,000
Phase One – Design/Holt Architects $32,350
Appropriation 11/18/2021 $100,000
Phase One - DS Lobby Reno Design/Build 11/18/2021 $950,000 Phase One – DS Lobby Reno Contingency 11/18/2021 $100,000 FY 2022/23 Acct #4504161-4400100 $1,000,000
Appropriation 07/14/2022 $1,168,341
Phase One - DS Lobby Reno CO#1 07/14/2022 $1,168,341
Reallocated Funds 12/14/2023 $560,841
Phase Two - Cubicles 12/14/2023 $311,052
Phase Two – Office Improvements 12/14/2023 $370,278
FY 2024/25 Acct 4504164-4400100 $1,100,000
Employee Break Room Improvements 12/18/2024 $310,000 $308,854 Phase Three - Cubicles 01/08/2025 $122,033
**Phase Three – Cubicles Change Order 07/10/2025 $50,000 **Phase Three – Construction 07/10/2025 $800,000
Totals $4,289,182 $4,212,908 $76,274
**Current Request
ATTACHMENTS:

1. Contract No. A48790

2. City Hall Phase Three Space Plan
310
Contract No. A48790
1 Revised 01-2024

CITY OF PALM DESERT

GOODS AND EQUIPMENT PURCHASE AGREEMENT
OFFICE SPACE IMPROVEMENTS PHASE 3 - FURNITURE
This Goods and Equipment Purchase Agreement (“Agreement”) is made and entered into this 8th day of January 2025, by and between the City of Palm Desert, a municipal corporation organized under the laws of the State of California with its principal place of business at 73-510 Fred Waring Drive, Palm Desert, California 92260-2578, (“City”) and Quality Office Furnishings, Inc. a Corporation, with its principal place of business at 23825 Via Del Rio, Yorba Linda, CA, 92877 ("Supplier"). The City and Vendor are sometimes individually referred to herein as "Party" and collectively as "Parties."
Section 1. Definitions/Cooperative Procurement.

A. Definitions.

1. “Goods” means all machinery, equipment, supplies, items, parts, materials, labor, or other services, including design, engineering, and installation services, provided by Supplier as specified in Exhibit “A”, attached hereto and incorporated herein by reference.

2. “Delivery Date(s)” means that date or dates upon which the Goods is to be delivered to the City, ready for approval, testing and/or use as specified in Exhibit “B.” B. Cooperative Procurement. This Agreement is entered into pursuant to City of Palm Desert Municipal Code section 3.30.160, which authorizes participation with other governmental agencies who have, through a bidding process, determined to award or purchase goods and/or services from Supplier.

1. Program. The purchase has been made through a REQUEST FOR PROPOSAL, a program for the procurement of goods and services for governmental agencies. Documents related to the procurement of this Agreement shall be made available to City upon request.

2. Reserved.

Section 2. Materials And Workmanship.

When Exhibit “A” specifies machinery, equipment or material by manufacturer, model or trade name, no substitution will be made without the City’s written approval. Machinery, equipment or material installed in the Goods without the approval required by this Section 2 will be deemed to be defective material for purposes of Section 4. Where machinery, equipment or materials are referred to in Exhibit “A” as equal to any particular standard, the City will decide the question of equality. When requested by the City, Supplier will furnish the City with the name of the manufacturer, the performance capabilities and other pertinent information necessary to properly determine the quality and suitability of any machines, equipment, and material to be incorporated in the Goods. Material samples will be submitted at the City’s request.

Section 3. Inspections And Tests.

The City shall have the right to inspect and/or test the Goods prior to acceptance. If upon inspection or testing the Goods or any portion thereof are found to be nonconforming, Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 311
Contract No. A48790
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unsatisfactory, defective, of inferior quality or workmanship, or fail to meet any requirements or specifications contained in Exhibit “A,” then without prejudice to any other rights or remedies, the City may reject the Goods or exercise any of its rights under Section 4.C. The inspection, failure to make inspection, acceptance of goods, or payment for goods shall not impair the City’s right to reject nonconforming goods, irrespective of the City’s failure to notify Supplier of a rejection of nonconforming goods or revocation of acceptance thereof or to specify with particularity any defect in nonconforming goods after rejection or acceptance thereof.

Section 4. Warranty.

A. Supplier warrants that the Goods will be of merchantable quality and free from defects in design, engineering, material, and workmanship for a period of two (2) years, or such longer period as provided by a manufacturer’s warranty or as agreed to by Supplier and City, from the date of final written acceptance of the Goods by the City as required for final payment under Section 7. Supplier further warrants that any services provided in connection with the Goods will be performed in a professional and workmanlike manner and in accordance with the highest industry standards.

B. Supplier further warrants that all machinery, equipment, or process included in the Goods will meet the performance requirements and specifications specified in Exhibit “A” and shall be fit for the purpose intended. The City’s inspection, testing, approval, or acceptance of any such machinery, equipment, or process will not relieve Supplier of its obligations under this Section 4.B.

C. For any breach of the warranties contained in Section 4.A and Section 4.B, Supplier will, immediately after receiving notice from the City, at the option of the City, and at Supplier’s own expense and without cost to the City:

1. Repair the defective Goods;

2. Replace the defective Goods with conforming Goods, F.O.B. City’s plant, office or other location of City where the Goods was originally performed or delivered; or

3. Repay to City the purchase price of the defective Goods.

If City selects repair or replacement, any defects will be remedied without cost to the City, including but not limited to, the costs of removal, repair, and replacement of the defective Goods, and reinstallation of new Goods. All such defective Goods that is so remedied will be similarly warranted as stated above. In addition, Supplier will repair or replace other items of the Goods which may have been damaged by such defects or the repairing of the same, all at its own expense and without cost to the City.

D. Supplier also warrants that the Goods is free and clear of all liens and encumbrances whatsoever, that Supplier has a good and marketable title to same, and that Supplier owns or has a valid license for all of the proprietary technology and intellectual property incorporated within the Goods. Supplier agrees to indemnify, defend, and hold the City and their officials, officers, employees, volunteers, representatives and agents harmless against any and all third-party claims resulting from the breach or inaccuracy of any of the foregoing warranties.

E. In the event of a breach by Supplier of its obligations under this Section 4, the City will not be limited to the remedies set forth in this Section 4, but will have all the rights and Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 312
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remedies permitted by applicable law, including without limitation, all of the rights and remedies afforded to the City under the California Commercial Code.

Section 5. Prices.

Unless expressly provided otherwise, all prices and fees specified in Exhibit “C,” attached hereto and incorporated herein by reference, are firm and shall not be subject to change without the written approval of City. No extra charges of any kind will be allowed unless specifically agreed to in writing by the City’s authorized representative. The total price shall include (i) all federal, state, and local sales, use, excise, privilege, payroll, occupational and other taxes applicable to the Goods furnished to the City hereunder; and (ii) all charges for packing, freight and transportation to destination.

Section 6. Changes.

City, at any time, by a written order, and without notice to any surety, may make changes in the Goods, including but not limited to, City’s requirements and specifications. If such changes affect the cost of the Goods or time required for its performance, an equitable adjustment will be made in the price or time for performance or both. Any change in the price necessitated by such change will be agreed upon between the City and Supplier and such change will be authorized by a change order document signed by the City and accepted by Supplier.

Section 7. Payments.

A. Terms of payment, are net thirty (30) days, less any applicable retention, after receipt of invoice, or completion of applicable Progress Milestones. Final payment shall be made by City after Supplier has satisfied all contractual requirements. Payment of invoices shall not constitute acceptance of Goods.

B. If Progress Milestones have been specified in Exhibit “B,” then payments for the Goods will be made as the requirements of such Progress Milestones are met. Progress payments for the Goods will be made by City upon proper application by Supplier during the progress of the Goods and according to the terms of payment as specified in Exhibit “B.” Supplier’s progress billing invoice will include progress payments due for the original scope of work and changes. Each “Item for Payment” shown in Exhibit “B” and each change order will be itemized on the invoice. Invoices for cost plus work, whether part of Exhibit “B” or a change order, must have subcontractor and/or supplier invoices attached to Supplier’s invoice. Other format and support documents for invoices will be determined by the City in advance of the first invoice cycle.

C. Payments otherwise due may be withheld by the City on account of defective Goods not remedied, liens or other claims filed, reasonable evidence indicating probable filing of liens or other claims, failure of Supplier to make payments properly to its subcontractors or for material or labor, the failure of Supplier to perform any of its other obligations under the Agreement, or to protect the City against any liability arising out of Supplier’s failure to pay or discharge taxes or other obligations. If the causes for which payment is withheld are removed, the withheld payments will be made promptly. If the said causes are not removed within a reasonable period after written notice, the City may remove them at Supplier’s expense.

D. Payment of the final Progress Milestone payment or any retention will be made by City upon:

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1. Submission of an invoice for satisfactory completion of the requirements of a Progress Milestone as defined in Exhibit “B” and in the amount associated with the Progress Milestone;

2. Written acceptance of the Goods by the City;

3. Delivery of all drawings and specifications, if required by City;

4. Delivery of executed full releases of any and all liens arising out of this Agreement; and

5. Delivery of an affidavit listing all persons who might otherwise be entitled to file, claim, or maintain a lien of any kind or character, and containing an averment that all of the said persons have been paid in full.

If any person refuses to furnish an actual release or receipt in full, Supplier may furnish a bond satisfactory to the City to indemnify City against any claim or lien at no cost to the City.

E. Acceptance by Supplier of payment of the final Progress Milestone payment pursuant to Section 7.D will constitute a waiver, release and discharge of any and all claims and demands of any kind or character which Supplier then has, or can subsequently acquire against the City, its successors and assigns, for or on account of any matter or thing arising out of, or in any manner connected with, the performance of this Agreement. However, payment for the final Progress Milestone by City will not constitute a waiver, release or discharge of any claims or demands which City then has, or can subsequently acquire, against Supplier, its successors and assigns, for or on account of any matter or thing arising out of, or in any manner connected with, the performance of this Agreement.

Section 8. Schedule For Delivery.

A. The time of Supplier’s performance is of the essence for this Agreement. The Goods will be delivered in accordance with the schedule set forth in Exhibit “B.” Supplier must immediately notify the City in writing any time delivery is behind schedule or may not be completed on schedule. In addition to any other rights the City may have under this Agreement or at law, Supplier shall pay City the sum of $250.00 per item of Goods for each calendar day for which the item of Goods is unavailable beyond the scheduled delivery date(s) specified in Exhibit “B.” B. In the event that the Goods is part of a larger project or projects that require the coordination of multiple contractors or suppliers, then Supplier will fully cooperate in scheduling the delivery so that the City can maximize the efficient completion of such project(s).

Section 9. Taxes.

A. Supplier agrees to timely pay all sales and use tax (including any value added or gross receipts tax imposed similar to a sales and use tax) imposed by any federal, state or local taxing authority on the ultimate purchase price of the Goods provided under this Agreement.

B. Supplier will withhold, and require its subcontractors, where applicable, to withhold all required taxes and contributions of any federal, state or local taxing authority which is measured by wages, salaries or other remuneration of its employees or the employees of its subcontractors. Supplier will deposit, or cause to be deposited, in a timely manner with the appropriate taxing authorities all amounts required to be withheld.

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C. All other taxes, however denominated or measured, imposed upon the price of the Goods provided hereunder, will be the responsibility of Supplier. In addition, all taxes assessed by any taxing jurisdiction based on Supplier property used or consumed in the provision of the Goods such as and including ad valorem, use, personal property and inventory taxes will be the responsibility of Supplier.

D. Supplier will, upon written request, submit to the City written evidence of any filings or payments of all taxes required to be paid by Supplier hereunder.

Section 10. Independent Contractor.

Supplier enters into this Agreement as an independent contractor and not as an employee of the City. Supplier shall have no power or authority by this Agreement to bind the City in any respect. Nothing in this Agreement shall be construed to be inconsistent with this relationship or status. All employees, agents, contractors, or subcontractors hired or retained by the Supplier are employees, agents, contractors, or subcontractors of the Supplier and not of the City. The City shall not be obligated in any way to pay any wage claims or other claims made against Supplier by any such employees, agents, contractors or subcontractors or any other person resulting from performance of this Agreement.

Section 11. Subcontracts.

Unless otherwise specified, Supplier must obtain City’s written permission before subcontracting any portion of the Goods. Except for the insurance requirements in Section 14.A, all subcontracts and orders for the purchase or rental of supplies, materials or equipment, or any other part of the Goods, will require that the subcontractor be bound by and subject to all of the terms and conditions of the Agreement. No subcontract or order will relieve Supplier from its obligations to the City, including, but not limited to Supplier’s insurance and indemnification obligations. No subcontract or order will bind City.

Section 12. Title And Risk Of Loss.

Unless otherwise agreed, the City will have title to, and risk of loss of, all completed and partially completed portions of the Goods upon delivery, as well as materials delivered to and stored on City property which are intended to become a part of the Goods. However, Supplier will be liable for any loss or damage to the Goods and/or the materials caused by Supplier or its subcontractors, their agents or employees, and Supplier will replace or repair said Goods or materials at its own cost to the complete satisfaction of the City. Notwithstanding the foregoing, in the event that the City has paid Supplier for all or a portion of the Goods which remains in the possession of Supplier, then the City shall have title to, and the right to take possession of, such Goods at any time following payment therefor. Risk of loss for any Goods which remains in the possession of Supplier shall remain with Supplier until such Goods has been delivered or City has taken possession thereof. Supplier will have risk of loss or damage to Supplier’s property used in the construction of the Goods, but which does not become a part of the Goods.

Section 13. Indemnification.

A. Supplier shall defend, indemnify and hold the City of Palm Desert (“City”), and their officials, officers, employees, volunteers, representatives and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 315
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incident to any alleged acts, omissions, negligence or willful misconduct of Supplier, its officials, officers, employees, agents, subcontractors, and subconsultants arising out of or in connection with the Goods or the performance of this Agreement, including without limitation the payment of all damages and attorneys’ fees and other related costs and expenses except such loss or damage which was caused by the sole negligence or willful misconduct of the City.

B. Supplier’s defense obligation for any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, and their officials, officers, employees, agents, representatives or volunteers shall be at Supplier’s own cost, expense, and risk. Supplier shall pay and satisfy any judgment, award, or decree that may be rendered against the City or its officials, officers, employees, agents, representatives, or volunteers, in any such suit, action, or other legal proceeding. Supplier shall reimburse the City and their officials, officers, employees, agents, representatives and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided.

C. Supplier’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, and their officials, officers, employees, agents, representatives, or volunteers.

Section 14. Insurance.

A. General. Supplier shall take out and maintain:

1. Commercial General Liability Insurance, of at least $1,000,000 per occurrence/ $2,000,000 aggregate for bodily injury, personal injury and property damage, at least as broad as Insurance Services Office Commercial General Liability most recent Occurrence Form CG 00 01;

2. Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, of at least $1,000,000 per accident for bodily injury and property damage, at least as broad as most recent Insurance Services Office Form Number CA 00 01 covering automobile liability, Code 1 (any auto);

3. Workers’ Compensation in compliance with applicable statutory requirements and Employer's Liability Coverage of at least $1,000,000 per occurrence; and

4. Pollution Liability Insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate shall be provided by the Supplier if transporting hazardous materials.

5. If Supplier is also the manufacturer of any equipment included in the Goods, Supplier shall carry Product Liability and/or Errors and Omissions Insurance which covers said equipment with limits of not less than $1,000,000.

B. Additional Insured; Primary; Waiver of Subrogation; No Limitation on Coverage.

The policies required under this Section shall give the City, and their officials, officers, employees, agents, representatives, or volunteers additional insured status. Such policies shall contain a provision stating that Supplier’s policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the City, or any additional insureds shall not be called upon to contribute to any loss and shall contain or be endorsed with a waiver of subrogation in favor of the City, and their officials, officers, employees, agents, representatives, and volunteers. The Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 316
Contract No. A48790
7 Revised 01-2024
limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as additional insured pursuant to this Agreement.

C. Insurance Carrier. All insurance required under this Section is to be placed with insurers with a current A.M. Best’s rating no less than A-:VII, licensed to do business in California, and satisfactory to the City.

D. Evidence of Insurance. Supplier shall furnish the City with original certificates of insurance and endorsements effecting coverage required by the Agreement. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf and shall be on forms supplied or approved by the City. All certificates and endorsements must be received and approved by the City before delivery commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.

E. Subcontractors. All subcontractors shall meet the requirements of this Section before commencing work. In addition, Supplier shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

F. Freight. Supplier shall ensure that third party shippers contracted by Supplier have adequate insurance coverage for the shipped Goods.

Section 15. Liens.

A. Supplier, subcontractors and any other suppliers will not make, file or maintain a mechanic’s or other lien or claim of any kind or character against the Goods, for or on account of any labor, materials, fixtures, tools, machinery, equipment, or any other things furnished, or any other work done or performance given under, arising out of, or in any manner connected with the Agreement (such liens or claims referred to as “Claims”); and Supplier, subcontractor and any other suppliers expressly waive and relinquish any and all rights which they now have, or may subsequently acquire, to file or maintain any Claim and Supplier, subcontractor and any other suppliers agree that this provision waiving the right of Claims will be an independent covenant.

B. Supplier will save and hold City harmless from and against any and all Claims that may be filed by a subcontractor, supplier or any other person or entity and Supplier will, at its own expense, defend any and all actions based upon such Claims and will pay all charges of attorneys and all costs and other expenses arising from such Claims.

Section 16. Termination Of Agreement By City.

A. Should Supplier at any time refuse or fail to deliver the Goods with promptness and diligence, or to perform any of its other obligations under the Agreement, the City may terminate Supplier’s right to proceed with the delivery of the Goods by written notice to Supplier.

In such event the City may obtain the Goods by whatever method it may deem expedient, including the hiring of another contractor or other contractors and, for that purpose, may take possession of all materials, machinery, equipment, tools, and appliances and exercise all rights, Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 317
Contract No. A48790
8 Revised 01-2024
options and privileges of Supplier. In such case Supplier will not be entitled to receive any further payments until the Goods is delivered. If City’s cost of obtaining the Goods, including compensation for additional managerial and administrative services, will exceed the unpaid balance of the Agreement, Supplier will be liable for and will pay the difference to City.

B. City may, for its own convenience, terminate Supplier’s right to proceed with the delivery of any portion or all of the Goods by written notice to Supplier. Such termination will be effective in the manner specified in such notice, will be without prejudice to any claims which the City may have against Supplier, and will not affect the obligations and duties of Supplier under the Agreement with respect to portions of the Goods not terminated.

C. On receipt of notice under Section 16.B, Supplier will, with respect to the portion of the Goods terminated, unless the notice states otherwise,

1. Immediately discontinue such portion of the Goods and the placing of orders for materials, facilities, and supplies in connection with the Goods,

2. Unless otherwise directed by the City, make every reasonable effort to procure cancellation of all existing orders or contracts upon terms satisfactory to City; and

3. Deliver only such portions of the Goods which the City deems necessary to preserve and protect those portions of the Goods already in progress and to protect material, plant and equipment at the Goods site or in transit to the Goods site.

D. Upon termination pursuant to Section 16.B, Supplier will be paid a pro rata portion of the compensation in the Agreement for any portion of the terminated Goods already delivered, including material and services for which it has made firm contracts which are not canceled, it being understood that the City will be entitled to such material and services. Upon determination of the amount of said pro rata compensation, City will promptly pay such amount to Supplier upon delivery by Supplier of the releases of liens and affidavit, pursuant to Section 7.C.

Section 17. Force Majeure
A. Supplier shall not be held responsible for failure or delay in shipping nor City for failure or delay in accepting goods described herein if such failure or delay is due to a Force Majeure Event.

B. A Force Majeure Event shall mean an event that materially affects a Party’s performance and is one or more of the following: (1) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the work); (4) pandemics, epidemics or quarantine restrictions; and (5) strikes and other organized labor action occurring at the project site and the effects thereof on the work, only to the extent such strikes and other organized labor action are beyond the control of Supplier and its subcontractors, of every tier, and to the extent the effects thereof cannot be avoided by use of replacement workers. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of the City in its capacity as a municipal authority.

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 318
Contract No. A48790
9 Revised 01-2024
C. In the event of any such excused interference with shipments, the City shall have the option either to reduce the quantity provided for in the order accordingly or to exercise its right of cancellation as set forth in this Agreement.

Section 18. Miscellaneous Provisions.

A. Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address or at such other address as the respective parties may provide in writing for this purpose:

Supplier: Quality Office Furnishings, Inc.
23825 Via Del Rio
Yorba Linda, CA 92887
ATTN: Kandee Mathews
City: City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, CA 92260-2578
ATTN: Ryan Lamb, Capital Projects
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

B. Assignment or Transfer. Supplier shall not assign or transfer any interest in this Agreement whether by assignment or novation, without the prior written consent of the City, which will not be unreasonably withheld. Provided, however, that claims for money due or to become due Supplier from the City under this Agreement may be assigned to a financial institution or to a trustee in bankruptcy, without such approval. Notice of any assignment or transfer, whether voluntary or involuntary, shall be furnished promptly to the City.

C. Successors and Assigns. This Agreement shall be binding on the successors and assigns of the Parties.

D. Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

E. Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.

F. Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County.

G. Attorneys’ Fees and Costs. If any action in law or equity, including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, each Party shall pay its own attorneys’ fees.

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 319
Contract No. A48790
10 Revised 01-2024
H. Interpretation. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party.

I. No Third-Party Beneficiaries. There are no intended third-party beneficiaries of any right or obligation assumed by the Parties.

J. Authority to Enter Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right and authority to make this Agreement and bind each respective Party.

K. Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

L. Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

M. City’s Right to Employ Other Suppliers. City reserves its right to employ other contractors in connection with the Goods.

N. Entire Agreement. This Agreement constitutes the entire agreement between the Parties relative to the Goods specified herein. There are no understandings, agreements, conditions, representations, warranties or promises with respect to this Agreement, except those contained in or referred to in the writing.
[SIGNATURES ON FOLLOWING PAGE]
Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 320
Contract No. A48790
11 Revised 01-2024

SIGNATURE PAGE TO GOODS AND EQUIPMENT PURCHASE AGREEMENT

BETWEEN THE CITY OF PALM DESERT
AND QUALITY OFFICE FURNISHINGS, INC.

IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date first above written.

CITY OF PALM DESERT
By:

L. Todd Hileman
City Manager
Attest:

By:

Anthony J. Mejia
City Clerk
Approved as to form:

By:

Isra Shah
Best Best & Krieger LLP
City Attorney
QUALITY OFFICE FURNISHINGS, INC., A

CORPORATION
By:

Kandee Mathews
President C.E.O.

By:

Jason Sullivan
Vice President

City Clerk QC: _____
Contracts QC: _____
Insurance:
_____
Initial Review
_____
Final Approval
Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 321
Contract No. A48790
Exhibit “A” Revised 01-2024
Exhibit A
Goods Specifications
Exhibit A-1: City Manager Office & Human Resources
Exhibit A-2: City Manager Wardrobe
Exhibit A-3: Finance
Exhibit A-4: North Wing Hub & IT
Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 322
A-3.1
4 1
4 1
1 4
KEY#150
KEY#151
KEY#152
ADA
23825 Via Del Rio
Yorba Linda, Ca 92887 P: 714.278.9801 www.qualityofficefurn.com PROJECT: City of Palm Desert | 73510 Fred Waring Dr. | Palm Desert | CA, 92260 Description: South Wing | PHASE 1 2679-CPD_WIP3.cmdrw
1/2
PHASE 1
NOTE:

Starting with Key#150
10/29/2024 Abril Reyes
Project #:

Kandee Mathews
Designer: Plot Date:

Approved By:

Page: Sales:

EXHIBIT A-1
Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 323
3'-6"
4 1 24/48
48/65
24/42
CS
24/48
48/65
18x30x28
48/42
48 48/42
48/42
36/42
BBF
KEY#152
48/24
15/48 15/48
VH30
IVH30
S48 S48
2'-6"
6'-8"
4'-2" 5'-5"
1'-3"
6'-8"
4 1
48/50
24/48
42/80 36/65
BBF
24/48
18x30x28
48 24/65
48/50
48/65 48/65
KEY#151
48/24
G48 G48
KEY#150
KEY#151
KEY#152
ADA
PROJECT: City of Palm Desert | 73510 Fred Waring Dr. | Palm Desert | CA, 92260 23825 Via Del Rio
Yorba Linda, Ca 92887 P: 714.278.9801 www.qualityofficefurn.com Description: South Wing | PHASE 1 Abril Reyes
2679-CPD_WIP3.cmdrw
Panel Height
with Fabric Stacker
2/2
PHASE 1
10/29/2024
Panel Height
with Glass Stacker
Panel Height
Reception
Page:

Kandee Mathews
Project #:

Plot Date:

Sales:

Approved By:

Designer:

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 324
24"
36"
PROJECT: CITY OF PALM DESERT
Option B
(3) adj/removable
shelves, & (2) fixed.

Removable coat rod.
23825 Via Del Rio
Yorba Linda, Ca 92887 P: 714.278.9801 www.qualityofficefurn.com Description: Wardrobe Storage 2745-CPD_WIP1.cmdrw 11/15/2024
1/5 Keshia Willett Plot Date:
67"H
Kandee Mathews
Sales:

Project #:

Page:

Approved By:

Designer:

EXHIBIT A-2
Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 325
23825 Via Del Rio
Yorba Linda, Ca 92887 P: 714.278.9801 www.qualityofficefurn.com PROJECT: CITY OF PALM DESERT Description: Wardrobe Storage
Keshia Willett 11/15/2024
2/5
2745-CPD_WIP1.cmdrw
Kandee Mathews
Approved By: Project #:

Plot Date: Page: Sales: Designer:

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 326
23825 Via Del Rio
Yorba Linda, Ca 92887 P: 714.278.9801 www.qualityofficefurn.com PROJECT: CITY OF PALM DESERT Description: Wardrobe Storage
3/5 Keshia Willett 11/15/2024
Approved By: 2745-CPD_WIP1.cmdrw
Sales:

Project #:

Plot Date: Page: Designer:

Kandee Mathews
Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 327
PROJECT: CITY OF PALM DESERT
23825 Via Del Rio
Yorba Linda, Ca 92887 P: 714.278.9801 www.qualityofficefurn.com Description: Wardrobe Storage 4/5 Keshia Willett 11/15/2024
2745-CPD_WIP1.cmdrw
Kandee Mathews
Page:

Approved By:

Sales: Designer:

Project #:

Plot Date:

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 328
23825 Via Del Rio
Yorba Linda, Ca 92887 P: 714.278.9801 www.qualityofficefurn.com

CINDER SATIN NICKEL PLATINUM METALLIC
PROJECT: CITY OF PALM DESERT

SILVER PEARL
Description: Wardrobe Storage
5/5 Keshia Willett 11/15/2024
2745-CPD_WIP1.cmdrw
Sales:

Kandee Mathews
Approved By: Project #:

Designer: Plot Date: Page:

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 329
1 4 1 4
1 4 4 1
4 1
4 2
4 2
22 4
44 2 2
2 44
22 4
4 2
2 44
22 ADA
KEY#158
KEY#162
KEY#161
KEY#167
ADA
ADA
KEY#163
KEY#159
KEY#155
KEY#169
KEY#164
KEY#156
KEY#165
KEY#166
KEY#157
KEY#168
KEY#154
KEY#160
KEY#153
5'-9"
3'-8"
3'-6"
7'-5"
5'-1"
5'-7"
5'-7"
3'-10"
PROJECT: City of Palm Desert | 73510 Fred Waring Dr. | Palm Desert | CA, 92260 23825 Via Del Rio
Yorba Linda, Ca 92887 P: 714.278.9801 www.qualityofficefurn.com Description: North Wing | PHASE 3 Abril Reyes 10/29/2024
PHASE 3
1/4
2756-CPD_WIP1.cmdrw
Page:

Project #:

Sales:

Kandee Mathews Plot Date:

Approved By:

Designer:

EXHIBIT A-3
Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 330
5'-5"
6'-8"
1'-3"
22 4
44 2 2
2 44
22 4
4 2
2 44
22 4 1
24/48
48 24/48
48 18x30x28
BBF
24/48
18x30x28
18x30x28
24/48
18x30x28
24/48
BBF
24/48
18x30x28
24/48
48 18x30x28
BBF
48 48
BBF
48 24/48
24/48
48 24/48
18x30x28 18x30x28
48 24/48 BBF 24/48 18x30x28
24/48
48 BBF
48 48
48 24/48
BBF
24/48
48 BBF
BBF
BBF
18x30x28
24/48
48 48
24/48
48 48
24/48
24/48
24/48
24/48 24/48
48 BBF
18x30x28
KEY#156
KEY#162
KEY#161
KEY#157
KEY#163
KEY#159
KEY#155 KEY#160
KEY#158
KEY#154 KEY#153
48/24
48/24
48/24
48/24
48/24
48/24
48/24
48/24
48/24
48/24
48/24
48 48
5'-9"
3'-6"
7'-5"
5'-7"
5'-7"
3'-10"
2'-6"
6'-8"
4'-2"
ADA
KEY#158
KEY#162
KEY#161
KEY#167
ADA
ADA
KEY#163
KEY#159
KEY#155
KEY#169
KEY#164
KEY#156
KEY#165
KEY#166
KEY#157
KEY#168
KEY#154
KEY#160
KEY#153
5'-9"
3'-8"
3'-6"
7'-5"
5'-1"
5'-7"
5'-7"
3'-10"
PROJECT: City of Palm Desert | 73510 Fred Waring Dr. | Palm Desert | CA, 92260 23825 Via Del Rio
Yorba Linda, Ca 92887 P: 714.278.9801 www.qualityofficefurn.com Description: North Wing | PHASE 3 Abril Reyes

GLASS STACKER
Panel Height
with Glass Stacker
Panel Height
with Fabric Stacker
10/29/2024
2756-CPD_WIP1.cmdrw
**POWER POLES**
2/4
PHASE 3
Inside View
Project #:

Plot Date: Kandee Mathews
Page: Sales: Designer:

Approved By:

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 331
4 2
4 2
24/48
48 18x30x28
BBF
24/24
24/48
48 18x30x28
BBF
24/24
KEY#164
ADA
KEY#165
48/24
48/24
24 24
5'-5"
6'-8"
1'-3"
ADA
KEY#158
KEY#162
KEY#161
KEY#167
ADA
ADA
KEY#163
KEY#159
KEY#155
KEY#169
KEY#164
KEY#156
KEY#165
KEY#166
KEY#157
KEY#168
KEY#154
KEY#160
KEY#153
5'-9"
3'-8"
3'-6"
7'-5"
5'-1"
5'-7"
5'-7"
3'-10"
PROJECT: City of Palm Desert | 73510 Fred Waring Dr. | Palm Desert | CA, 92260 23825 Via Del Rio
Yorba Linda, Ca 92887 P: 714.278.9801 www.qualityofficefurn.com Description: North Wing | PHASE 3 PHASE 3
Inside View
10/29/2024
Panel Height
with Fabric Stacker
2756-CPD_WIP1.cmdrw
3/4 Abril Reyes
Page: Designer:

Kandee Mathews
Sales:

Project #:

Plot Date:

Approved By:

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 332
PROJECT: City of Palm Desert | 73510 Fred Waring Dr. | Palm Desert | CA, 92260 23825 Via Del Rio
Yorba Linda, Ca 92887 P: 714.278.9801 www.qualityofficefurn.com Description: FINISHES 4/4
Laminate Finish:

Kingswood Walnut
10/29/2024
Panel Fabric:

Centurion Fog
Abril Reyes
Panel, Storage Paint:

Light Gray
Project #: 2756-CPD_WIP1.cmdrw
Kandee Mathews
Page: Sales: Designer: Plot Date:

Approved By:

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 333
4 1
4 2
4 2
1 4 1 4
1 4 4 1
22 44
44 22
4 4
22 22
44 2 4 2
2 KEY#169
ADA
KEY#166
KEY#157
KEY#167
KEY#165
KEY#162
ADA
ADA
KEY#155
KEY#154
KEY#161
KEY#153
KEY#156
KEY#158
KEY#159
KEY#164 KEY#163 KEY#168
KEY#160
5'-7"
5'-1"
3'-8"
5'-9"
3'-6"
7'-5"
5'-7"
3'-10"
23825 Via Del Rio
Yorba Linda, Ca 92887 P: 714.278.9801 www.qualityofficefurn.com PROJECT: City of Palm Desert | 73510 Fred Waring Dr. | Palm Desert | CA, 92260 Description: North Wing | PHASE 4
Abril Reyes 10/29/2024
1/3
PHASE 4
2757-CPD_WIP1.cmdrw
Page: Designer: Plot Date:

Approved By:

Sales:

Project #:

Kandee Mathews
EXHIBIT A-4
Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 334
5'-5"
1'-3"
6'-8"
KEY#169
ADA
KEY#166
KEY#157
KEY#167
KEY#165
KEY#162
ADA
ADA
KEY#155
KEY#154
KEY#161
KEY#153
KEY#156
KEY#158
KEY#159
KEY#164 KEY#163 KEY#168
KEY#160
5'-7"
5'-1"
3'-8"
5'-9"
3'-6"
7'-5"
5'-7"
3'-10"
4 1 4 1 4
1 4 4 1
48 48
24/48
24/48
24/48
18x30x28
48 18x30x28
48 BBF
BBF
24/48
18x30x28 18x30x28
24/48
48 48
BBF
BBF
24/48
48 48
24/48
24/48 KEY#169
KEY#167
KEY#168
KEY#166
48/24
48/24
48/24
48/24 5'-1"
3'-8"
23825 Via Del Rio
Yorba Linda, Ca 92887 P: 714.278.9801 www.qualityofficefurn.com PROJECT: City of Palm Desert | 73510 Fred Waring Dr. | Palm Desert | CA, 92260 Description: North Wing | PHASE 4 2757-CPD_WIP1.cmdrw
2/3
10/29/2024 Abril Reyes
Panel Height
with Fabric Stacker
PHASE 4 Inside View
Designer:

Kandee Mathews
Page: Sales:

Approved By: Project #:

Plot Date:

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 335
23825 Via Del Rio
Yorba Linda, Ca 92887 P: 714.278.9801 www.qualityofficefurn.com PROJECT: City of Palm Desert | 73510 Fred Waring Dr. | Palm Desert | CA, 92260 Description: FINISHES
3/3
Panel, Storage Paint:

Light Gray
10/29/2024
Panel Fabric:

Centurion Fog
Laminate Finish:

Kingswood Walnut
2757-CPD_WIP1.cmdrw
Abril Reyes Plot Date: Page: Designer:

Approved By: Project #:

Kandee Mathews
Sales:

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 336
Contract No. A48790
Exhibit “B” Revised 01-2024
Exhibit B
Delivery Schedule
(Dates subject to change upon City approval)
3/31/25 – 3/31/25 Phase 1: 2679-CPD_City Manager Office & Human Resources 3/31/25 – 3/31/25 Phase 1: 2745-CPD_City Manager Wardrobe N/A Phase 2: Construction work only
6/4/25 – 6/5/25 Phase 3: 2756-CDP_Finance
7/10/25 – 7/11/25 Phase 4: 2757-CPD_North Wing Hub & IT Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 337
Contract No. A48790
Exhibit “C”
Revised 01-2024
Exhibit C
Fee Schedule
Exhibit C-1: 2679-CPD_City Manager Offices & Human Resources $ 17,843.31 Exhibit C-2: 2745-CPD_City Manager Wardrobe $ 1,840.60
Exhibit C-3: 2756-CDP_Finance $ 75,827.15
Exhibit C-4: 2757-CPD_North Wing Hub & IT $ 26,521.72
Total $122,032.78
Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 338
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2679-CPD
Kandee Mathews Net 30
PRESENTED TO:

Accounts Payable

CITY OF PALM DESERT
73510 Fred Waring Drive
Palm Desert, CA 92260-2524
[email protected]
Project Name / Location - TAG
PHASE 1 WORKSTATIONS
RFQ / BID #

PER REQUEST RYAN LAMB
DELIVERY / INSTALLATION LOCATION:

Ryan Lamb

CITY OF PALM DESERT
73510 Fred Waring Drive
Palm Desert, CA 92260-2524
PH: 760-776-6416
C: 760-832-3035
[email protected]

ESTIMATED LEAD TIME
6 WEEKS ARO

PROJECTED INSTALL

PER SCHEDULE (TBD)
REVISION #
WIP 3

DESIGNER
Abril Reyes

LABOR TYPE

PREVAILING
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE

1.00 Hon
HETP4224FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 42.5H X 24W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 150
1 $ 102.51 $ 102.51

3.00 Hon
HETP6548FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 150
2 $ 158.24 $ 474.72

3.00 Hon
HETP4248FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC42.5H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 150
3 $ 128.88 $ 386.64

1.00 Hon
HETP4236FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 42.5H X 36W
$(A) = Grd A Fabric
4 $ 113.70 $ 113.70

Page 1 of 17 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 EXHIBIT C-1
339
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2679-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 150

3.00 Hon
HES1548F $(A) .CU 03
FABRIC STACKER 15H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: KEY 150
5 $ 97.54 $ 292.62

2.00 Hon
HEC80PLN $(P1) .Q
80H L CONNECTOR POST
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 150
6 $ 53.99 $ 107.98

1.00 Hon
HECS1

SINGLE CONNECTOR STRAP
-- TAG/LOCATION: KEY 150
7 $ 5.48 $ 5.48

1.00 Hon
HECVH30P $(P1) .Q
VARIABLE HEIGHT CONNECTOR KIT 30H
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 150
8 $ 27.12 $ 27.12

2.00 Hon
HEC42PLN $(P1) .Q

42.5H L CONNECTOR POST
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 150
9 $ 38.32 $ 76.64

4.00 Hon
HECSL

L CONNECTOR STRAP
-- TAG/LOCATION: KEY 150
10 $ 5.48 $ 21.92

2.00 Hon
HSCKTPS .X
11 $ 7.46 $ 14.92

Page 2 of 17 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 340
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2679-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE

STRAIGHT CONNECTOR KIT
.X = No Option
-- TAG/LOCATION: KEY 150

1.00 Hon
HETC24 $(P1) .Q
PANEL TOP CAP 24W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 150
12 $ 13.44 $ 13.44

6.00 Hon
HETC48 $(P1) .Q
PANEL TOP CAP 48W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 150
13 $ 23.14 $ 138.84

1.00 Hon
HETC36 $(P1) .Q
PANEL TOP CAP 36W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 150
14 $ 20.40 $ 20.40

2.00 Hon
HEFEC42P $(P1) .Q
PANEL FINISHED END COVERS 42.5H
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 150
15 $ 18.67 $ 37.34

1.00 Hon
HEVHF30P $(P1) .Q
IN-LINE VARIABLE HEIGHT FINISHING KIT 30H
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 150
16 $ 27.12 $ 27.12

1.00 Hon
HH871248
ELECTRICAL POWER HARNESS 48W 3-1 & 2-2 SYSTEMS
-- TAG/LOCATION: KEY 150
17 $ 73.40 $ 73.40

1.00 Hon
HH871148
ELECTRICAL PASS-THRU CABLE 48W 3-1 & 2-2 SYSTEMS
18 $ 46.52 $ 46.52

Page 3 of 17 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 341
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2679-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE
-- TAG/LOCATION: KEY 150

1.00 Hon
HH879072
BASE IN-FEED CABLE BASE 3-1 & 2-2 SYSTEMS
-- TAG/LOCATION: KEY 150
19 $ 77.88 $ 77.88

1.00 Hon
HH871504 .LOFT
DUPLEX RECEPTACLE CIRCUIT 4 3-1 & 2-2 SYSTEMS
.LOFT = Loft
-- TAG/LOCATION: KEY 150
20 $ 14.93 $ 14.93

1.00 Hon
HH871501 .LOFT
DUPLEX RECEPTACLE CIRCUIT 1 3-1 & 2-2 SYSTEMS
.LOFT = Loft
-- TAG/LOCATION: KEY 150
21 $ 14.93 $ 14.93

1.00 Hon
HH871502 .LOFT
DUPLEX RECEPTACLE CIRCUIT 2 3-1 & 2-2 SYSTEMS
.LOFT = PAINT: Loft
-- TAG/LOCATION: KEY 150
22 $ 14.93 $ 14.93

1.00 Hon
H872 .L $(P1) .Q
BRIGADE 800 SERIES LATERAL FILE 2 DRAWER 30W
.L = Standard Random Key Lock
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 150
23 $ 483.75 $ 483.75

1.00 Hon
HVFB23R .L $(P1) .Q
BOX/BOX/FILE 28H X 22 7/8D X 15W
.L = Lock
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 150
24 $ 188.85 $ 188.85

1.00 Hon
HCTL242 $(P1) .Q
24D CANTILEVER ONE PAIR
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 150
25 $ 28.37 $ 28.37

Page 4 of 17 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 342
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2679-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE

1.00 Hon
HCTL241L $(P1) .Q
LEFT-HAND CANTILEVER 24 IN D
$(P1) = Select P1 Paint
.Q = Light Gray
-- TAG/LOCATION: KEY 150
26 $ 15.43 $ 15.43

1.00 Hon
HCTL241R $(P1) .Q
RIGHT-HAND CANTILEVER 24 IN D
$(P1) = Select P1 Paint
.Q = Light Gray
-- TAG/LOCATION: KEY 150
27 $ 15.43 $ 15.43

6.00 Hon
HWSB2 $(P1) .Q

WORKSURFACE BRACKET KIT
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 150
28 $ 15.93 $ 95.58

2.00 Hon
HWR2448P $(L1STD) .LKI1 .KI .Q
SYSTEMS RECTANGULAR WORKSURFACE EDGEBAND 24D X 48W
$(L1STD) = Grd L1 Standard Laminates
.LKI1 = Kingswood Walnut
.KI = Kingswood Walnut
.Q = Light Gray
-- TAG/LOCATION: KEY 150
29 $ 133.36 $ 266.72

1.00 Hon
HWC4824P $(L1STD) .LKI1 .KI .Q
SYSTEMS CORNER WORKSURFACE 48WX24D EDGEBAND CURVED
$(L1STD) = Grd L1 Standard Laminates
.LKI1 = Kingswood Walnut
.KI = Kingswood Walnut
.Q = Light Gray
-- TAG/LOCATION: KEY 150
30 $ 196.31 $ 196.31

4.00 Hon
HECB42 $(P1) .Q
COUNTER TOP BRACKET FOR 42.5H PANELS
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 150
31 $ 18.42 $ 73.68

Page 5 of 17 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 343
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2679-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE

2.00 Hon
HBCSR1548P $(L1STD) .LKI1 .KI
SYSTEMS RAISED STRAIGHT COUNTERTOPS 48WX15D EDGEBAND
$(L1STD) = Grd L1 Standard Laminates
.LKI1 = Kingswood Walnut
.KI = Kingswood Walnut
-- TAG/LOCATION: KEY 150
32 $ 98.52 $ 197.04

1.00 Hon
HRVOH48FM $(P1) .Q .L
ABOUND OVERHEAD-METAL FLIPPER DOOR 48IN
$(P1) = P1 Paint Opts
.Q = Light Gray
.L = Lock
-- TAG/LOCATION: KEY 150
33 $ 214.23 $ 214.23

1.00 Hon
HH870924
TASKLIGHT 24W
-- TAG/LOCATION: KEY 150
34 $ 75.14 $ 75.14

3.00 Hon
HF23C .X150E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X150E = 150E
-- TAG/LOCATION: KEY 150
35 $ 16.18 $ 48.54

1.00 Hon
HETP6524FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 24W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 151
36 $ 123.40 $ 123.40

4.00 Hon
HETP6548FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 151
37 $ 158.24 $ 632.96

Page 6 of 17 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 344
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2679-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE

2.00 Hon
HETP5048FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 50H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 151
38 $ 146.55 $ 293.10

1.00 Hon
HETP6536FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 36W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 151
39 $ 139.58 $ 139.58

1.00 Hon
HES1524F $(A) .CU 03
FABRIC STACKER 15H X 24W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: KEY 151
40 $ 73.64 $ 73.64

4.00 Hon
HES1548F $(A) .CU 03
FABRIC STACKER 15H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: KEY 151
41 $ 97.54 $ 390.16

2.00 Hon
HES3048G $(P1) .Q .Q
GLASS STACKER 30H X 48W
$(P1) = P1 Paint Opts
.Q = Light Gray
.Q = Light Gray
-- TAG/LOCATION: KEY 151
42 $ 292.60 $ 585.20

1.00 Hon
HES1536F $(A) .CU 03
FABRIC STACKER 15H X 36W
43 $ 85.35 $ 85.35

Page 7 of 17 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 345
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2679-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: KEY 151

4.00 Hon
HEC80PLN $(P1) .LOFT
80H L CONNECTOR POST
$(P1) = P1 Paint Opts
.LOFT = Loft
-- TAG/LOCATION: KEY 151
44 $ 53.99 $ 215.96

4.00 Hon
HECSL

L CONNECTOR STRAP
-- TAG/LOCATION: KEY 151
45 $ 5.48 $ 21.92

3.00 Hon
HSCKTPS .X

STRAIGHT CONNECTOR KIT
.X = No Option
-- TAG/LOCATION: KEY 151
46 $ 7.46 $ 22.38

1.00 Hon
HETC24 $(P1) .Q
PANEL TOP CAP 24W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 151
47 $ 13.44 $ 13.44

6.00 Hon
HETC48 $(P1) .Q
PANEL TOP CAP 48W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 151
48 $ 23.14 $ 138.84

1.00 Hon
HETC36 $(P1) .Q
PANEL TOP CAP 36W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 151
49 $ 20.40 $ 20.40

2.00 Hon
HEFEC80P $(P1) .Q
PANEL FINISHED END COVERS 80H
50 $ 24.88 $ 49.76

Page 8 of 17 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 346
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2679-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 151

1.00 Hon
HESDMK36 $(P1) .Q
ACCELERATE SLIDING DOOR FRAME 36W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 151
51 $ 60.21 $ 60.21

1.00 Hon
HH18042SD $(P1) .Q
ABOUND SLIDING DOOR 80H X 42W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 151
52 $ 968.87 $ 968.87

1.00 Hon
HH871248
ELECTRICAL POWER HARNESS 48W 3-1 & 2-2 SYSTEMS
-- TAG/LOCATION: KEY 151
53 $ 73.40 $ 73.40

1.00 Hon
HH871148
ELECTRICAL PASS-THRU CABLE 48W 3-1 & 2-2 SYSTEMS
-- TAG/LOCATION: KEY 151
54 $ 46.52 $ 46.52

1.00 Hon
HH871504 .LOFT
DUPLEX RECEPTACLE CIRCUIT 4 3-1 & 2-2 SYSTEMS
.LOFT = Loft
-- TAG/LOCATION: KEY 151
55 $ 14.93 $ 14.93

1.00 Hon
HH871501 .LOFT
DUPLEX RECEPTACLE CIRCUIT 1 3-1 & 2-2 SYSTEMS
.LOFT = Loft
-- TAG/LOCATION: KEY 151
56 $ 14.93 $ 14.93

1.00 Hon
HH871502 .LOFT
DUPLEX RECEPTACLE CIRCUIT 2 3-1 & 2-2 SYSTEMS
.LOFT = PAINT: Loft
-- TAG/LOCATION: KEY 151
57 $ 14.93 $ 14.93

Page 9 of 17 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 347
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2679-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE

1.00 Hon
H872 .L $(P1) .Q
BRIGADE 800 SERIES LATERAL FILE 2 DRAWER 30W
.L = Standard Random Key Lock
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 151
58 $ 483.75 $ 483.75

2.00 Hon
HCTL242 $(P1) .Q
24D CANTILEVER ONE PAIR
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 151
59 $ 28.37 $ 56.74

1.00 Hon
HVFB23R .L $(P1) .Q
BOX/BOX/FILE 28H X 22 7/8D X 15W
.L = Lock
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 151
60 $ 188.85 $ 188.85

6.00 Hon
HWSB2 $(P1) .Q

WORKSURFACE BRACKET KIT
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 151
61 $ 15.93 $ 95.58

Page 10 of 17 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 348
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2679-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE

1.00 Hon
HRVOH48FM $(P1) .Q .L
ABOUND OVERHEAD-METAL FLIPPER DOOR 48IN
$(P1) = P1 Paint Opts
.Q = Light Gray
.L = Lock
-- TAG/LOCATION: KEY 151
64 $ 214.23 $ 214.23

1.00 Hon
HH870924
TASKLIGHT 24W
-- TAG/LOCATION: KEY 151
65 $ 75.14 $ 75.14

3.00 Hon
HF23C .X151E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X151E = 151E
-- TAG/LOCATION: KEY 151
66 $ 16.18 $ 48.54

1.00 Hon
HETP4224FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 42.5H X 24W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 152
67 $ 102.51 $ 102.51

3.00 Hon
HETP6548FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 152
68 $ 158.24 $ 474.72

3.00 Hon
HETP4248FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC42.5H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
69 $ 128.88 $ 386.64

Page 11 of 17 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 349
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2679-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE
-- TAG/LOCATION: KEY 152

1.00 Hon
HETP4236FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 42.5H X 36W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 152
70 $ 113.70 $ 113.70

3.00 Hon
HES1548F $(A) .CU 03
FABRIC STACKER 15H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: KEY 152
71 $ 97.54 $ 292.62

2.00 Hon
HEC80PLN $(P1) .Q
80H L CONNECTOR POST
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 152
72 $ 53.99 $ 107.98

1.00 Hon
HECS1

SINGLE CONNECTOR STRAP
-- TAG/LOCATION: KEY 152
73 $ 5.48 $ 5.48

1.00 Hon
HECVH30P $(P1) .Q
VARIABLE HEIGHT CONNECTOR KIT 30H
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 152
74 $ 27.12 $ 27.12

2.00 Hon
HEC42PLN $(P1) .Q

42.5H L CONNECTOR POST
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 152
75 $ 38.32 $ 76.64

Page 12 of 17 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 350
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2679-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE

4.00 Hon
HECSL

L CONNECTOR STRAP
-- TAG/LOCATION: KEY 152
76 $ 5.48 $ 21.92

2.00 Hon
HSCKTPS .X

STRAIGHT CONNECTOR KIT
.X = No Option
-- TAG/LOCATION: KEY 152
77 $ 7.46 $ 14.92

1.00 Hon
HETC24 $(P1) .Q
PANEL TOP CAP 24W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 152
78 $ 13.44 $ 13.44

6.00 Hon
HETC48 $(P1) .Q
PANEL TOP CAP 48W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 152
79 $ 23.14 $ 138.84

1.00 Hon
HETC36 $(P1) .Q
PANEL TOP CAP 36W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 152
80 $ 20.40 $ 20.40

2.00 Hon
HEFEC42P $(P1) .Q
PANEL FINISHED END COVERS 42.5H
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 152
81 $ 18.67 $ 37.34

1.00 Hon
HEVHF30P $(P1) .Q
IN-LINE VARIABLE HEIGHT FINISHING KIT 30H
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 152
82 $ 27.12 $ 27.12

Page 13 of 17 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 351
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2679-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE

1.00 Hon
HH871248
ELECTRICAL POWER HARNESS 48W 3-1 & 2-2 SYSTEMS
-- TAG/LOCATION: KEY 152
83 $ 73.40 $ 73.40

1.00 Hon
HH871148
ELECTRICAL PASS-THRU CABLE 48W 3-1 & 2-2 SYSTEMS
-- TAG/LOCATION: KEY 152
84 $ 46.52 $ 46.52

1.00 Hon
HH879072
BASE IN-FEED CABLE BASE 3-1 & 2-2 SYSTEMS
-- TAG/LOCATION: KEY 152
85 $ 77.88 $ 77.88

1.00 Hon
HH871504 .LOFT
DUPLEX RECEPTACLE CIRCUIT 4 3-1 & 2-2 SYSTEMS
.LOFT = Loft
-- TAG/LOCATION: KEY 152
86 $ 14.93 $ 14.93

1.00 Hon
HH871501 .LOFT
DUPLEX RECEPTACLE CIRCUIT 1 3-1 & 2-2 SYSTEMS
.LOFT = Loft
-- TAG/LOCATION: KEY 152
87 $ 14.93 $ 14.93

1.00 Hon
HH871502 .LOFT
DUPLEX RECEPTACLE CIRCUIT 2 3-1 & 2-2 SYSTEMS
.LOFT = PAINT: Loft
-- TAG/LOCATION: KEY 152
88 $ 14.93 $ 14.93

1.00 Hon
H872 .L $(P1) .Q
BRIGADE 800 SERIES LATERAL FILE 2 DRAWER 30W
.L = Standard Random Key Lock
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 152
89 $ 483.75 $ 483.75

1.00 Hon
HVFB23R .L $(P1) .Q
BOX/BOX/FILE 28H X 22 7/8D X 15W
.L = Lock
$(P1) = P1 Paint Opts
.Q = Light Gray
90 $ 188.85 $ 188.85

Page 14 of 17 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 352
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2679-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE
-- TAG/LOCATION: KEY 152

1.00 Hon
HCTL242 $(P1) .Q
24D CANTILEVER ONE PAIR
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 152
91 $ 28.37 $ 28.37

1.00 Hon
HCTL241L $(P1) .Q
LEFT-HAND CANTILEVER 24 IN D
$(P1) = Select P1 Paint
.Q = Light Gray
-- TAG/LOCATION: KEY 152
92 $ 15.43 $ 15.43

1.00 Hon
HCTL241R $(P1) .Q
RIGHT-HAND CANTILEVER 24 IN D
$(P1) = Select P1 Paint
.Q = Light Gray
-- TAG/LOCATION: KEY 152
93 $ 15.43 $ 15.43

6.00 Hon
HWSB2 $(P1) .Q

WORKSURFACE BRACKET KIT
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 152
94 $ 15.93 $ 95.58

Page 15 of 17 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 353
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2679-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE

4.00 Hon
HECB42 $(P1) .Q
COUNTER TOP BRACKET FOR 42.5H PANELS
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 152
97 $ 18.42 $ 73.68

1.00 Hon
HRVOH48FM $(P1) .Q .L
ABOUND OVERHEAD-METAL FLIPPER DOOR 48IN
$(P1) = P1 Paint Opts
.Q = Light Gray
.L = Lock
-- TAG/LOCATION: KEY 152
99 $ 214.23 $ 214.23

1.00 Hon
HH870924
TASKLIGHT 24W
-- TAG/LOCATION: KEY 152
100 $ 75.14 $ 75.14

3.00 Hon
HF23C .X152E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X152E = 152E
-- TAG/LOCATION: KEY 152
101 $ 16.18 $ 48.54

DELIVERY & INSTALLATION

NORMAL BUSINESS HOURS M-F
PRODUCT IN STORAGE FOR MORE THAN 13-DAYS WILL HAVE TO BE

OPEN AND INSPECTED FOR FREIGHT DAMAGE

INSPECTION FEES WILL APPLY
STORAGE INCLUDED FOR UP TO 30-DAYS
AFTER 30-DAYS STORAGE FEES WILL APPLY

INCLUDES TRUCK FEES & FUEL SURCHARGE

TRASH REMOVAL
102

Page 16 of 17 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 354
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2679-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE
WE ARE PLEASED TO QUOTE THE FOLLOWING ITEMS FOR YOUR APPROVAL. THESE ITEMS ARE SUBJECT TO THE TERMS AND CONDITIONS OF THE SALE WHICH ARE PART OF THIS AGREEMENT. THE MERCHANDISE WILL BE ORDERED UPON RECEIPT OF THIS SIGNED CONTRACT AND DEPOSIT. THIS OFFER WILL EXPIRE 30 DAYS FROM THE QUOTATION DATE. THIS QUOTATION, WHEN ACCEPTED IS A CONTRACT BINDING ON BOTH PARTIES AND IS NOT SUBJECT TO CHANGE OR CANCELLATION EXCEPT BY WRITTEN CONSENT BY BOTH PARTIES.

SUBTOTAL $13,631.84
FREIGHT $0.00
LABOR INSTALLATION $3,155.00
LABOR ASSEMBLY (T) $0.00
SALES TAX (7.75%) $1,056.47
TOTAL $17,843.31
DEPOSIT REQUESTED $0.00
x Date 12/10/24
Kandee Mathews
Quality Office Furnishings
x Date
Title

CITY OF PALM DESERT

Page 17 of 17 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 355
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/12/24 2745-CPD
Kandee Mathews Net 30
PRESENTED TO:

Accounts Payable

CITY OF PALM DESERT
73510 Fred Waring Drive
Palm Desert, CA 92260-2524
[email protected]
Project Name / Location - TAG

WARDROBE - CITY MANAGER
RFQ / BID #

REQUESTED BY RYAN LAMB
DELIVERY / INSTALLATION LOCATION:

Ryan Lamb

CITY OF PALM DESERT
73510 Fred Waring Drive
Palm Desert, CA 92260-2524
PH: 760-776-6416
C: 760-832-3035
[email protected]

ESTIMATED LEAD TIME
8 WEEKS ARO

PROJECTED INSTALL

ON RECEIPT
REVISION #
WIP1

DESIGNER
Keshia Boyes

LABOR TYPE

PREVAILING
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

1.00 Kimball Office Inc.
53K3667VHHL 89_462 KRB AC2 AC2
PRIORITY, 36WX67H, DOUBLE DOOR, WARDROBE

RIGHT, SHELF LEFT, LAM
89_462 = STUDIO,CINDER
KRB = RDM CORE INCL,NOT INSTL,BLACK
AC2 = AUTUMN
AC2 = AUTUMN
-- TAG/LOCATION: OPT B
1 $ 1,499.40 $ 1,499.40

DELIVERY & INSTALLATION

NORMAL BUSINESS HOURS M-F
PRODUCT IN STORAGE FOR MORE THAN 13-DAYS

WILL HAVE TO BE OPEN AND INSPECTED FOR

FREIGHT DAMAGE

INSPECTION FEES WILL APPLY
STORAGE INCLUDED FOR UP TO 30-DAYS
AFTER 30-DAYS STORAGE FEES WILL APPLY

INCLUDES TRUCK FEES & FUEL SURCHARGE

TRASH REMOVAL
2

Page 1 of 2 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 EXHIBIT C-2
356
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/12/24 2745-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE
WE ARE PLEASED TO QUOTE THE FOLLOWING ITEMS FOR YOUR APPROVAL. THESE ITEMS ARE SUBJECT TO THE TERMS AND CONDITIONS OF THE SALE WHICH ARE PART OF THIS AGREEMENT. THE MERCHANDISE WILL BE ORDERED UPON RECEIPT OF THIS SIGNED CONTRACT AND DEPOSIT. THIS OFFER WILL EXPIRE 30 DAYS FROM THE QUOTATION DATE. THIS QUOTATION, WHEN ACCEPTED IS A CONTRACT BINDING ON BOTH PARTIES AND IS NOT SUBJECT TO CHANGE OR CANCELLATION EXCEPT BY WRITTEN CONSENT BY BOTH PARTIES.

SUBTOTAL $1,499.40
FREIGHT $0.00
LABOR INSTALLATION $225.00
LABOR ASSEMBLY (T) $0.00
SALES TAX (7.75%) $116.20
TOTAL $1,840.60
DEPOSIT REQUESTED $0.00
x Date 12/12/24
Kandee Mathews
Quality Office Furnishings
x Date
Title

CITY OF PALM DESERT

Page 2 of 2 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 357
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2756-CPD
Kandee Mathews Net 30
PRESENTED TO:

Accounts Payable

CITY OF PALM DESERT
73510 Fred Waring Drive
Palm Desert, CA 92260-2524
[email protected]
Project Name / Location - TAG
PHASE 3 WORKSTATIONS
RFQ / BID #

PER REQUEST RYAN LAMB
DELIVERY / INSTALLATION LOCATION:

Ryan Lamb

CITY OF PALM DESERT
73510 Fred Waring Drive
Palm Desert, CA 92260-2524
PH: 760-776-6416
C: 760-832-3035
[email protected]

ESTIMATED LEAD TIME
6 WEEKS ARO

PROJECTED INSTALL

PER SCHEDULE (TBD)
REVISION #
WIP 1

DESIGNER
Abril Reyes

LABOR TYPE

PREVAILING
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE

1.00 Hon
HETP6524FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 24W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 153
1 $ 123.40 $ 123.40

4.00 Hon
HETP6548FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 153
2 $ 158.24 $ 632.96

2.00 Hon
HETP5048FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 50H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 153
3 $ 146.55 $ 293.10

1.00 Hon
HETP6536FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 36W
$(A) = Grd A Fabric
4 $ 139.58 $ 139.58

Page 1 of 18 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 EXHIBIT C-3
358
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2756-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 153

1.00 Hon
HES1524F $(A) .CU 03
FABRIC STACKER 15H X 24W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: KEY 153
5 $ 73.64 $ 73.64

4.00 Hon
HES1548F $(A) .CU 03
FABRIC STACKER 15H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: KEY 153
6 $ 97.54 $ 390.16

2.00 Hon
HES3048G $(P1) .Q .Q
GLASS STACKER 30H X 48W
$(P1) = P1 Paint Opts
.Q = Light Gray
.Q = Light Gray
-- TAG/LOCATION: KEY 153
7 $ 292.60 $ 585.20

1.00 Hon
HES1536F $(A) .CU 03
FABRIC STACKER 15H X 36W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: KEY 153
8 $ 85.35 $ 85.35

4.00 Hon
HEC80PLN $(P1) .Q
80H L CONNECTOR POST
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 153
9 $ 53.99 $ 215.96

4.00 Hon
HECSL
10 $ 5.48 $ 21.92

Page 2 of 18 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 359
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2756-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE

L CONNECTOR STRAP
-- TAG/LOCATION: KEY 153

3.00 Hon
HSCKTPS .X

STRAIGHT CONNECTOR KIT
.X = No Option
-- TAG/LOCATION: KEY 153
11 $ 7.46 $ 22.38

1.00 Hon
HETC24 $(P1) .Q
PANEL TOP CAP 24W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 153
12 $ 13.44 $ 13.44

6.00 Hon
HETC48 $(P1) .Q
PANEL TOP CAP 48W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 153
13 $ 23.14 $ 138.84

1.00 Hon
HETC36 $(P1) .Q
PANEL TOP CAP 36W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 153
14 $ 20.40 $ 20.40

2.00 Hon
HEFEC80P $(P1) .Q
PANEL FINISHED END COVERS 80H
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 153
15 $ 24.88 $ 49.76

1.00 Hon
HESDMK36 $(P1) .Q
ACCELERATE SLIDING DOOR FRAME 36W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 153
16 $ 60.21 $ 60.21

1.00 Hon
HH18042SD $(P1) .Q
ABOUND SLIDING DOOR 80H X 42W
17 $ 968.87 $ 968.87

Page 3 of 18 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 360
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2756-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 153

1.00 Hon
HH871248
ELECTRICAL POWER HARNESS 48W 3-1 & 2-2 SYSTEMS
-- TAG/LOCATION: KEY 153
18 $ 73.40 $ 73.40

1.00 Hon
HH871148
ELECTRICAL PASS-THRU CABLE 48W 3-1 & 2-2 SYSTEMS
-- TAG/LOCATION: KEY 153
19 $ 46.52 $ 46.52

1.00 Hon
HH879072
BASE IN-FEED CABLE BASE 3-1 & 2-2 SYSTEMS
-- TAG/LOCATION: KEY 153
20 $ 77.88 $ 77.88

1.00 Hon
HH871504 .LOFT
DUPLEX RECEPTACLE CIRCUIT 4 3-1 & 2-2 SYSTEMS
.LOFT = Loft
-- TAG/LOCATION: KEY 153
21 $ 14.93 $ 14.93

1.00 Hon
HH871502 .LOFT
DUPLEX RECEPTACLE CIRCUIT 2 3-1 & 2-2 SYSTEMS
.LOFT = PAINT: Loft
-- TAG/LOCATION: KEY 153
22 $ 14.93 $ 14.93

1.00 Hon
HH871501 .LOFT
DUPLEX RECEPTACLE CIRCUIT 1 3-1 & 2-2 SYSTEMS
.LOFT = Loft
-- TAG/LOCATION: KEY 153
23 $ 14.93 $ 14.93

1.00 Hon
H872 .L $(P1) .Q
BRIGADE 800 SERIES LATERAL FILE 2 DRAWER 30W
.L = Standard Random Key Lock
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 153
24 $ 483.75 $ 483.75

Page 4 of 18 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 361
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2756-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE

2.00 Hon
HCTL242 $(P1) .Q
24D CANTILEVER ONE PAIR
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 153
25 $ 28.37 $ 56.74

1.00 Hon
HVFB23R .L $(P1) .Q
BOX/BOX/FILE 28H X 22 7/8D X 15W
.L = Lock
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 153
26 $ 188.85 $ 188.85

6.00 Hon
HWSB2 $(P1) .Q

WORKSURFACE BRACKET KIT
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 153
27 $ 15.93 $ 95.58

1.00 Hon
HRVOH48FM $(P1) .Q .L
ABOUND OVERHEAD-METAL FLIPPER DOOR 48IN
$(P1) = P1 Paint Opts
.Q = Light Gray
.L = Lock
-- TAG/LOCATION: KEY 153
30 $ 214.23 $ 214.23

Page 5 of 18 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 362
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2756-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE

1.00 Hon
HH870924
TASKLIGHT 24W
-- TAG/LOCATION: KEY 153
31 $ 75.14 $ 75.14

3.00 Hon
HF23C .X153E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X153E = 153E
-- TAG/LOCATION: KEY 153
32 $ 16.18 $ 48.54

10.00 Hon
HETP6524FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 24W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 154-163
33 $ 123.40 $ 1,234.00

32.00 Hon
HETP6548FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 154-163
34 $ 158.24 $ 5,063.68

10.00 Hon
HETP6536FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 36W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 154-163
35 $ 139.58 $ 1,395.80

2.00 Hon
HETP5048FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 50H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
36 $ 146.55 $ 293.10

Page 6 of 18 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 363
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2756-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 154-163

10.00 Hon
HES1524F $(A) .CU 03
FABRIC STACKER 15H X 24W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: KEY 154-163
37 $ 73.64 $ 736.40

32.00 Hon
HES1548F $(A) .CU 03
FABRIC STACKER 15H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: KEY 154-163
38 $ 97.54 $ 3,121.28

10.00 Hon
HES1536F $(A) .CU 03
FABRIC STACKER 15H X 36W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: KEY 154-163
39 $ 85.35 $ 853.50

2.00 Hon
HES3048G $(P1) .Q .Q
GLASS STACKER 30H X 48W
$(P1) = P1 Paint Opts
.Q = Light Gray
.Q = Light Gray
-- TAG/LOCATION: KEY 154-163
40 $ 292.60 $ 585.20

4.00 Hon
HEC80PLN $(P1) .Q
80H L CONNECTOR POST
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 154-163
41 $ 53.99 $ 215.96

4.00 Hon
HECSL

L CONNECTOR STRAP
-- TAG/LOCATION: KEY 154-163
42 $ 5.48 $ 21.92

Page 7 of 18 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 364
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2756-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE

10.00 Hon
HEC80PTN $(P1) .Q
80H T CONNECTOR POST
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 154-163
43 $ 52.25 $ 522.50

10.00 Hon
HECST

T CONNECTOR STRAP
-- TAG/LOCATION: KEY 154-163
44 $ 7.96 $ 79.60

4.00 Hon
HEC80PXN $(P1) .Q
80H X CONNECTOR POST
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 154-163
45 $ 50.26 $ 201.04

4.00 Hon
HECSX

X CONNECTOR STRAP
-- TAG/LOCATION: KEY 154-163
46 $ 9.20 $ 36.80

6.00 Hon
HECS1

SINGLE CONNECTOR STRAP
-- TAG/LOCATION: KEY 154-163
47 $ 5.48 $ 32.88

17.00 Hon
HSCKTPS .X

STRAIGHT CONNECTOR KIT
.X = No Option
-- TAG/LOCATION: KEY 154-163
48 $ 7.46 $ 126.82

10.00 Hon
HETC24 $(P1) .Q
PANEL TOP CAP 24W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 154-163
49 $ 13.44 $ 134.40

32.00 Hon
HETC48 $(P1) .Q
PANEL TOP CAP 48W
$(P1) = P1 Paint Opts
.Q = Light Gray
50 $ 23.14 $ 740.48

Page 8 of 18 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 365
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2756-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE
-- TAG/LOCATION: KEY 154-163

10.00 Hon
HETC36 $(P1) .Q
PANEL TOP CAP 36W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 154-163
51 $ 20.40 $ 204.00

20.00 Hon
HEFEC80P $(P1) .Q
PANEL FINISHED END COVERS 80H
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 154-163
52 $ 24.88 $ 497.60

10.00 Hon
HESDMK36 $(P1) .Q
ACCELERATE SLIDING DOOR FRAME 36W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 154-163
53 $ 60.21 $ 602.10

10.00 Hon
HH18042SD $(P1) .Q
ABOUND SLIDING DOOR 80H X 42W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 154-163
54 $ 968.87 $ 9,688.70

2.00 Hon
HECPP156 $(P1) .Q
INTEGRATED POWER POLE 13H 2IN X 2IN
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 154-163
55 $ 225.18 $ 450.36

2.00 Hon
HH871918
CEILING IN-FEED CABLE BASE 216IN LONG SEPARATE
-- TAG/LOCATION: KEY 154-163
56 $ 105.00 $ 210.00

5.00 Hon
HH871248
ELECTRICAL POWER HARNESS 48W 3-1 & 2-2 SYSTEMS
-- TAG/LOCATION: KEY 154-163
57 $ 73.40 $ 367.00

Page 9 of 18 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 366
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2756-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE

5.00 Hon
HH871148
ELECTRICAL PASS-THRU CABLE 48W 3-1 & 2-2 SYSTEMS
-- TAG/LOCATION: KEY 154-163
58 $ 46.52 $ 232.60

10.00 Hon
HH871504 .LOFT
DUPLEX RECEPTACLE CIRCUIT 4 3-1 & 2-2 SYSTEMS
.LOFT = PAINT: Loft
-- TAG/LOCATION: KEY 154-163
59 $ 14.93 $ 149.30

10.00 Hon
HH871502 .LOFT
DUPLEX RECEPTACLE CIRCUIT 2 3-1 & 2-2 SYSTEMS
.LOFT = PAINT: Loft
-- TAG/LOCATION: KEY 154-163
60 $ 14.93 $ 149.30

10.00 Hon
HH871501 .LOFT
DUPLEX RECEPTACLE CIRCUIT 1 3-1 & 2-2 SYSTEMS
.LOFT = PAINT: Loft
-- TAG/LOCATION: KEY 154-163
61 $ 14.93 $ 149.30

10.00 Hon
H872 .L $(P1) .Q
BRIGADE 800 SERIES LATERAL FILE 2 DRAWER 30W
.L = Standard Random Key Lock
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 154-163
62 $ 483.75 $ 4,837.50

20.00 Hon
HCTL242 $(P1) .Q
24D CANTILEVER ONE PAIR
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 154-163
63 $ 28.37 $ 567.40

10.00 Hon
HVFB23R .L $(P1) .Q
BOX/BOX/FILE 28H X 22 7/8D X 15W
.L = Lock
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 154-163
64 $ 188.85 $ 1,888.50

Page 10 of 18 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 367
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2756-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE

40.00 Hon
HWSB2 $(P1) .Q

WORKSURFACE BRACKET KIT
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 154-163
65 $ 15.93 $ 637.20

20.00 Hon
HWR2448P $(L1STD) .LKI1 .KI .Q
SYSTEMS RECTANGULAR WORKSURFACE EDGEBAND 24D X 48W
$(L1STD) = Grd L1 Standard Laminates
.LKI1 = Kingswood Walnut
.KI = Kingswood Walnut
.Q = Light Gray
-- TAG/LOCATION: KEY 154-163
66 $ 133.36 $ 2,667.20

10.00 Hon
HWC4824P $(L1STD) .LKI1 .KI .Q
SYSTEMS CORNER WORKSURFACE 48WX24D EDGEBAND CURVED
$(L1STD) = Grd L1 Standard Laminates
.LKI1 = Kingswood Walnut
.KI = Kingswood Walnut
.Q = Light Gray
-- TAG/LOCATION: KEY 154-163
67 $ 196.31 $ 1,963.10

19.00 Hon
HRVOH48FM $(P1) .Q .L
ABOUND OVERHEAD-METAL FLIPPER DOOR 48IN
$(P1) = P1 Paint Opts
.Q = Light Gray
.L = Lock
-- TAG/LOCATION: KEY 154-163
68 $ 214.23 $ 4,070.37

19.00 Hon
HH870924
TASKLIGHT 24W
-- TAG/LOCATION: KEY 154-163
69 $ 75.14 $ 1,427.66

4.00 Hon
HF23C .X154E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X154E = 154E
-- TAG/LOCATION: KEY 154-163
70 $ 16.18 $ 64.72

4.00 Hon
HF23C .X155E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
71 $ 16.18 $ 64.72

Page 11 of 18 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 368
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2756-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE
.X155E = 155E
-- TAG/LOCATION: KEY 154-163

4.00 Hon
HF23C .X156E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X156E = 156E
-- TAG/LOCATION: KEY 154-163
72 $ 16.18 $ 64.72

4.00 Hon
HF23C .X157E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X157E = 157E
-- TAG/LOCATION: KEY 154-163
73 $ 16.18 $ 64.72

3.00 Hon
HF23C .X158E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X158E = 158E
-- TAG/LOCATION: KEY 154-163
74 $ 16.18 $ 48.54

4.00 Hon
HF23C .X159E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X159E = 159E
-- TAG/LOCATION: KEY 154-163
75 $ 16.18 $ 64.72

4.00 Hon
HF23C .X160E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X160E = 160E
-- TAG/LOCATION: KEY 154-163
76 $ 16.18 $ 64.72

4.00 Hon
HF23C .X161E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X161E = 161E
-- TAG/LOCATION: KEY 154-163
77 $ 16.18 $ 64.72

4.00 Hon
HF23C .X162E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X162E = 162E
-- TAG/LOCATION: KEY 154-163
78 $ 16.18 $ 64.72

Page 12 of 18 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 369
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2756-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE

4.00 Hon
HF23C .X163E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X163E = 163E
-- TAG/LOCATION: KEY 154-163
79 $ 16.18 $ 64.72

6.00 Hon
HETP6524FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 24W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 164-165
80 $ 123.40 $ 740.40

6.00 Hon
HETP6548FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 164-165
81 $ 158.24 $ 949.44

6.00 Hon
HES1524F $(A) .CU 03
FABRIC STACKER 15H X 24W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: KEY 164-165
82 $ 73.64 $ 441.84

6.00 Hon
HES1548F $(A) .CU 03
FABRIC STACKER 15H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: KEY 164-165
83 $ 97.54 $ 585.24

6.00 Hon
HEC80PLN $(P1) .Q
80H L CONNECTOR POST
$(P1) = P1 Paint Opts
.Q = Light Gray
84 $ 53.99 $ 323.94

Page 13 of 18 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 370
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2756-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE
-- TAG/LOCATION: KEY 164-165

6.00 Hon
HECSL

L CONNECTOR STRAP
-- TAG/LOCATION: KEY 164-165
85 $ 5.48 $ 32.88

4.00 Hon
HSCKTPS .X

STRAIGHT CONNECTOR KIT
.X = No Option
-- TAG/LOCATION: KEY 164-165
86 $ 7.46 $ 29.84

6.00 Hon
HETC24 $(P1) .Q
PANEL TOP CAP 24W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 164-165
87 $ 13.44 $ 80.64

6.00 Hon
HETC48 $(P1) .Q
PANEL TOP CAP 48W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 164-165
88 $ 23.14 $ 138.84

4.00 Hon
HEFEC80P $(P1) .Q
PANEL FINISHED END COVERS 80H
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 164-165
89 $ 24.88 $ 99.52

2.00 Hon
HH871124
ELECTRICAL PASS-THRU CABLE 25-1/2W 3-1 & 2-2 SYSTEMS
-- TAG/LOCATION: KEY 164-165
90 $ 44.29 $ 88.58

2.00 Hon
HH871024
ELECTRICAL PASS-THRU W/O POWER BLOCK 24IN3-3 & 2-2
-- TAG/LOCATION: KEY 164-165
91 $ 40.81 $ 81.62

2.00 Hon
HH871248
ELECTRICAL POWER HARNESS 48W 3-1 & 2-2 SYSTEMS
92 $ 73.40 $ 146.80

Page 14 of 18 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 371
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2756-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE
-- TAG/LOCATION: KEY 164-165

2.00 Hon
HH871148
ELECTRICAL PASS-THRU CABLE 48W 3-1 & 2-2 SYSTEMS
-- TAG/LOCATION: KEY 164-165
93 $ 46.52 $ 93.04

2.00 Hon
HH879072
BASE IN-FEED CABLE BASE 3-1 & 2-2 SYSTEMS
-- TAG/LOCATION: KEY 164-165
94 $ 77.88 $ 155.76

2.00 Hon
HH871504 .LOFT
DUPLEX RECEPTACLE CIRCUIT 4 3-1 & 2-2 SYSTEMS
.LOFT = Loft
-- TAG/LOCATION: KEY 164-165
95 $ 14.93 $ 29.86

2.00 Hon
HH871502 .LOFT
DUPLEX RECEPTACLE CIRCUIT 2 3-1 & 2-2 SYSTEMS
.LOFT = Loft
-- TAG/LOCATION: KEY 164-165
96 $ 14.93 $ 29.86

2.00 Hon
HH871501 .LOFT
DUPLEX RECEPTACLE CIRCUIT 1 3-1 & 2-2 SYSTEMS
.LOFT = PAINT: Loft
-- TAG/LOCATION: KEY 164-165
97 $ 14.93 $ 29.86

2.00 Hon
H872 .L $(P1) .Q
BRIGADE 800 SERIES LATERAL FILE 2 DRAWER 30W
.L = Standard Random Key Lock
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 164-165
98 $ 483.75 $ 967.50

2.00 Hon
HVFB23R .L $(P1) .Q
BOX/BOX/FILE 28H X 22 7/8D X 15W
.L = Lock
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 164-165
99 $ 188.85 $ 377.70

Page 15 of 18 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 372
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2756-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE

4.00 Hon
HCTL242 $(P1) .Q
24D CANTILEVER ONE PAIR
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 164-165
100 $ 28.37 $ 113.48

12.00 Hon
HWSB2 $(P1) .Q

WORKSURFACE BRACKET KIT
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 164-165
101 $ 15.93 $ 191.16

2.00 Hon
HWR2424P $(L1STD) .LKI1 .KI .Q
SYSTEMS RECT WORKSURFACE EDGEBAND 24D X 24W
$(L1STD) = Grd L1 Standard Laminates
.LKI1 = Kingswood Walnut
.KI = Kingswood Walnut
.Q = Light Gray
-- TAG/LOCATION: KEY 164-165
102 $ 101.01 $ 202.02

2.00 Hon
HWC4824P $(L1STD) .LKI1 .KI .Q
SYSTEMS CORNER WORKSURFACE 48WX24D EDGEBAND CURVED
$(L1STD) = Grd L1 Standard Laminates
.LKI1 = Kingswood Walnut
.KI = Kingswood Walnut
.Q = Light Gray
-- TAG/LOCATION: KEY 164-165
103 $ 196.31 $ 392.62

2.00 Hon
HRVOH24FM $(P1) .Q .L
ABOUND OVERHEAD-METAL FLIPPER DOOR 24IN
$(P1) = P1 Paint Opts
.Q = Light Gray
.L = Lock
-- TAG/LOCATION: KEY 164-165
105 $ 183.37 $ 366.74

Page 16 of 18 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 373
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2756-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE

2.00 Hon
HRVOH48FM $(P1) .Q .L
ABOUND OVERHEAD-METAL FLIPPER DOOR 48IN
$(P1) = P1 Paint Opts
.Q = Light Gray
.L = Lock
-- TAG/LOCATION: KEY 164-165
106 $ 214.23 $ 428.46

2.00 Hon
HH870924
TASKLIGHT 24W
-- TAG/LOCATION: KEY 164-165
107 $ 75.14 $ 150.28

4.00 Hon
HF23C .X164E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X164E = 164E
-- TAG/LOCATION: KEY 164-165
108 $ 16.18 $ 64.72

4.00 Hon
HF23C .X165E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X165E = 165E
-- TAG/LOCATION: KEY 164-165
109 $ 16.18 $ 64.72

DELIVERY & INSTALLATION

NORMAL BUSINESS HOURS M-F
PRODUCT IN STORAGE FOR MORE THAN 13-DAYS WILL HAVE TO BE

OPEN AND INSPECTED FOR FREIGHT DAMAGE

INSPECTION FEES WILL APPLY
STORAGE INCLUDED FOR UP TO 30-DAYS
AFTER 30-DAYS STORAGE FEES WILL APPLY

INCLUDES TRUCK FEES & FUEL SURCHARGE

TRASH REMOVAL
110

Page 17 of 18 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 374
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2756-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE
WE ARE PLEASED TO QUOTE THE FOLLOWING ITEMS FOR YOUR APPROVAL. THESE ITEMS ARE SUBJECT TO THE TERMS AND CONDITIONS OF THE SALE WHICH ARE PART OF THIS AGREEMENT. THE MERCHANDISE WILL BE ORDERED UPON RECEIPT OF THIS SIGNED CONTRACT AND DEPOSIT. THIS OFFER WILL EXPIRE 30 DAYS FROM THE QUOTATION DATE. THIS QUOTATION, WHEN ACCEPTED IS A CONTRACT BINDING ON BOTH PARTIES AND IS NOT SUBJECT TO CHANGE OR CANCELLATION EXCEPT BY WRITTEN CONSENT BY BOTH PARTIES.

SUBTOTAL $60,153.27
FREIGHT $0.00
LABOR INSTALLATION $11,012.00
LABOR ASSEMBLY (T) $0.00
SALES TAX (7.75%) $4,661.88
TOTAL $75,827.15
DEPOSIT REQUESTED $0.00
x Date 12/10/24
Kandee Mathews
Quality Office Furnishings
x Date
Title

CITY OF PALM DESERT

Page 18 of 18 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 375
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2757-CPD
Kandee Mathews Net 30
PRESENTED TO:

Accounts Payable

CITY OF PALM DESERT
73510 Fred Waring Drive
Palm Desert, CA 92260-2524
[email protected]
Project Name / Location - TAG
PHASE 4 WORKSTATIONS
RFQ / BID #

PER REQUEST RYAN LAMB
DELIVERY / INSTALLATION LOCATION:

Ryan Lamb

CITY OF PALM DESERT
73510 Fred Waring Drive
Palm Desert, CA 92260-2524
PH: 760-776-6416
C: 760-832-3035
[email protected]

ESTIMATED LEAD TIME
6 WEEKS ARO

PROJECTED INSTALL

PER SCHEDULE (TBD)
REVISION #
WIP 1

DESIGNER
Abril Reyes

LABOR TYPE

PREVAILING
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE

2.00 Hon
HETP6524FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 24W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 166-167
1 $ 123.40 $ 246.80

10.00 Hon
HETP6548FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 166-167
2 $ 158.24 $ 1,582.40

2.00 Hon
HETP6536FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 36W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 166-167
3 $ 139.58 $ 279.16

2.00 Hon
HES1524F $(A) .CU 03
FABRIC STACKER 15H X 24W
$(A) = Grd A Fabric
4 $ 73.64 $ 147.28

Page 1 of 11 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 EXHIBIT C-4
376
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2757-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE
.CU = Centurion
03 = Fog
-- TAG/LOCATION: KEY 166-167

10.00 Hon
HES1548F $(A) .CU 03
FABRIC STACKER 15H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: KEY 166-167
5 $ 97.54 $ 975.40

2.00 Hon
HES1536F $(A) .CU 03
FABRIC STACKER 15H X 36W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: KEY 166-167
6 $ 85.35 $ 170.70

4.00 Hon
HEC80PLN $(P1) .Q
80H L CONNECTOR POST
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 166-167
7 $ 53.99 $ 215.96

4.00 Hon
HECSL

L CONNECTOR STRAP
-- TAG/LOCATION: KEY 166-167
8 $ 5.48 $ 21.92

2.00 Hon
HEC80PTN $(P1) .Q
80H T CONNECTOR POST
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 166-167
9 $ 52.25 $ 104.50

2.00 Hon
HECST

T CONNECTOR STRAP
-- TAG/LOCATION: KEY 166-167
10 $ 7.96 $ 15.92

5.00 Hon
HSCKTPS .X

STRAIGHT CONNECTOR KIT
11 $ 7.46 $ 37.30

Page 2 of 11 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 377
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2757-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE
.X = No Option
-- TAG/LOCATION: KEY 166-167

2.00 Hon
HETC24 $(P1) .Q
PANEL TOP CAP 24W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 166-167
12 $ 13.44 $ 26.88

10.00 Hon
HETC48 $(P1) .Q
PANEL TOP CAP 48W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 166-167
13 $ 23.14 $ 231.40

2.00 Hon
HETC36 $(P1) .Q
PANEL TOP CAP 36W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 166-167
14 $ 20.40 $ 40.80

4.00 Hon
HEFEC80P $(P1) .Q
PANEL FINISHED END COVERS 80H
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 166-167
15 $ 24.88 $ 99.52

2.00 Hon
HESDMK36 $(P1) .Q
ACCELERATE SLIDING DOOR FRAME 36W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 166-167
16 $ 60.21 $ 120.42

2.00 Hon
HH18042SD $(P1) .Q
ABOUND SLIDING DOOR 80H X 42W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 166-167
17 $ 968.87 $ 1,937.74

1.00 Hon
HH879072
18 $ 77.88 $ 77.88

Page 3 of 11 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 378
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2757-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE
BASE IN-FEED CABLE BASE 3-1 & 2-2 SYSTEMS
-- TAG/LOCATION: KEY 166-167

2.00 Hon
HH871148
ELECTRICAL PASS-THRU CABLE 48W 3-1 & 2-2 SYSTEMS
-- TAG/LOCATION: KEY 166-167
19 $ 46.52 $ 93.04

2.00 Hon
HH871248
ELECTRICAL POWER HARNESS 48W 3-1 & 2-2 SYSTEMS
-- TAG/LOCATION: KEY 166-167
20 $ 73.40 $ 146.80

2.00 Hon
HH871501 .LOFT
DUPLEX RECEPTACLE CIRCUIT 1 3-1 & 2-2 SYSTEMS
.LOFT = Loft
-- TAG/LOCATION: KEY 166-167
21 $ 14.93 $ 29.86

2.00 Hon
HH871504 .LOFT
DUPLEX RECEPTACLE CIRCUIT 4 3-1 & 2-2 SYSTEMS
.LOFT = Loft
-- TAG/LOCATION: KEY 166-167
22 $ 14.93 $ 29.86

2.00 Hon
HH871502 .LOFT
DUPLEX RECEPTACLE CIRCUIT 2 3-1 & 2-2 SYSTEMS
.LOFT = PAINT: Loft
-- TAG/LOCATION: KEY 166-167
23 $ 14.93 $ 29.86

2.00 Hon
H872 .L $(P1) .Q
BRIGADE 800 SERIES LATERAL FILE 2 DRAWER 30W
.L = Standard Random Key Lock
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 166-167
24 $ 483.75 $ 967.50

4.00 Hon
HCTL242 $(P1) .Q
24D CANTILEVER ONE PAIR
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 166-167
25 $ 28.37 $ 113.48

Page 4 of 11 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 379
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2757-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE

2.00 Hon
HVFB23R .L $(P1) .Q
BOX/BOX/FILE 28H X 22 7/8D X 15W
.L = Lock
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 166-167
26 $ 188.85 $ 377.70

6.00 Hon
HWSB2 $(P1) .Q

WORKSURFACE BRACKET KIT
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 166-167
27 $ 15.93 $ 95.58

4.00 Hon
HWR2448P $(L1STD) .LKI1 .KI .Q
SYSTEMS RECTANGULAR WORKSURFACE EDGEBAND 24D X 48W
$(L1STD) = Grd L1 Standard Laminates
.LKI1 = Kingswood Walnut
.KI = Kingswood Walnut
.Q = Light Gray
-- TAG/LOCATION: KEY 166-167
28 $ 133.36 $ 533.44

4.00 Hon
HRVOH48FM $(P1) .Q .L
ABOUND OVERHEAD-METAL FLIPPER DOOR 48IN
$(P1) = P1 Paint Opts
.Q = Light Gray
.L = Lock
-- TAG/LOCATION: KEY 166-167
30 $ 214.23 $ 856.92

4.00 Hon
HH870924
TASKLIGHT 24W
-- TAG/LOCATION: KEY 166-167
31 $ 75.14 $ 300.56

Page 5 of 11 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 380
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2757-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE

4.00 Hon
HF23C .X166E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X166E = 166E
-- TAG/LOCATION: KEY 166-167
32 $ 16.18 $ 64.72

4.00 Hon
HF23C .X167E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X167E = 167E
-- TAG/LOCATION: KEY 166-167
33 $ 16.18 $ 64.72

2.00 Hon
HETP6524FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 24W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 168-169
34 $ 123.40 $ 246.80

10.00 Hon
HETP6548FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 168-169
35 $ 158.24 $ 1,582.40

2.00 Hon
HETP6536FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 36W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 168-169
36 $ 139.58 $ 279.16

2.00 Hon
HES1524F $(A) .CU 03
FABRIC STACKER 15H X 24W
$(A) = Grd A Fabric
.CU = Centurion
37 $ 73.64 $ 147.28

Page 6 of 11 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 381
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2757-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE
03 = Fog
-- TAG/LOCATION: KEY 168-169

10.00 Hon
HES1548F $(A) .CU 03
FABRIC STACKER 15H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: KEY 168-169
38 $ 97.54 $ 975.40

2.00 Hon
HES1536F $(A) .CU 03
FABRIC STACKER 15H X 36W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: KEY 168-169
39 $ 85.35 $ 170.70

4.00 Hon
HEC80PLN $(P1) .Q
80H L CONNECTOR POST
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 168-169
40 $ 53.99 $ 215.96

4.00 Hon
HECSL

L CONNECTOR STRAP
-- TAG/LOCATION: KEY 168-169
41 $ 5.48 $ 21.92

2.00 Hon
HEC80PTN $(P1) .Q
80H T CONNECTOR POST
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 168-169
42 $ 52.25 $ 104.50

2.00 Hon
HECST

T CONNECTOR STRAP
-- TAG/LOCATION: KEY 168-169
43 $ 7.96 $ 15.92

5.00 Hon
HSCKTPS .X

STRAIGHT CONNECTOR KIT
.X = No Option
44 $ 7.46 $ 37.30

Page 7 of 11 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 382
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2757-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE
-- TAG/LOCATION: KEY 168-169

2.00 Hon
HETC24 $(P1) .Q
PANEL TOP CAP 24W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 168-169
45 $ 13.44 $ 26.88

10.00 Hon
HETC48 $(P1) .Q
PANEL TOP CAP 48W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 168-169
46 $ 23.14 $ 231.40

2.00 Hon
HETC36 $(P1) .Q
PANEL TOP CAP 36W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 168-169
47 $ 20.40 $ 40.80

4.00 Hon
HEFEC80P $(P1) .Q
PANEL FINISHED END COVERS 80H
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 168-169
48 $ 24.88 $ 99.52

2.00 Hon
HESDMK36 $(P1) .Q
ACCELERATE SLIDING DOOR FRAME 36W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 168-169
49 $ 60.21 $ 120.42

2.00 Hon
HH18042SD $(P1) .Q
ABOUND SLIDING DOOR 80H X 42W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 168-169
50 $ 968.87 $ 1,937.74

1.00 Hon
HH879072
BASE IN-FEED CABLE BASE 3-1 & 2-2 SYSTEMS
51 $ 77.88 $ 77.88

Page 8 of 11 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 383
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2757-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE
-- TAG/LOCATION: KEY 168-169

2.00 Hon
HH871148
ELECTRICAL PASS-THRU CABLE 48W 3-1 & 2-2 SYSTEMS
-- TAG/LOCATION: KEY 168-169
52 $ 46.52 $ 93.04

2.00 Hon
HH871248
ELECTRICAL POWER HARNESS 48W 3-1 & 2-2 SYSTEMS
-- TAG/LOCATION: KEY 168-169
53 $ 73.40 $ 146.80

2.00 Hon
HH871501 .LOFT
DUPLEX RECEPTACLE CIRCUIT 1 3-1 & 2-2 SYSTEMS
.LOFT = Loft
-- TAG/LOCATION: KEY 168-169
54 $ 14.93 $ 29.86

2.00 Hon
HH871504 .LOFT
DUPLEX RECEPTACLE CIRCUIT 4 3-1 & 2-2 SYSTEMS
.LOFT = Loft
-- TAG/LOCATION: KEY 168-169
55 $ 14.93 $ 29.86

2.00 Hon
HH871502 .LOFT
DUPLEX RECEPTACLE CIRCUIT 2 3-1 & 2-2 SYSTEMS
.LOFT = PAINT: Loft
-- TAG/LOCATION: KEY 168-169
56 $ 14.93 $ 29.86

2.00 Hon
H872 .L $(P1) .Q
BRIGADE 800 SERIES LATERAL FILE 2 DRAWER 30W
.L = Standard Random Key Lock
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 168-169
57 $ 483.75 $ 967.50

4.00 Hon
HCTL242 $(P1) .Q
24D CANTILEVER ONE PAIR
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 168-169
58 $ 28.37 $ 113.48

Page 9 of 11 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 384
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2757-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE

2.00 Hon
HVFB23R .L $(P1) .Q
BOX/BOX/FILE 28H X 22 7/8D X 15W
.L = Lock
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 168-169
59 $ 188.85 $ 377.70

6.00 Hon
HWSB2 $(P1) .Q

WORKSURFACE BRACKET KIT
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: KEY 168-169
60 $ 15.93 $ 95.58

4.00 Hon
HRVOH48FM $(P1) .Q .L
ABOUND OVERHEAD-METAL FLIPPER DOOR 48IN
$(P1) = P1 Paint Opts
.Q = Light Gray
.L = Lock
-- TAG/LOCATION: KEY 168-169
63 $ 214.23 $ 856.92

4.00 Hon
HH870924
TASKLIGHT 24W
-- TAG/LOCATION: KEY 168-169
64 $ 75.14 $ 300.56

Page 10 of 11 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 385
QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
12/10/24 2757-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE

4.00 Hon
HF23C .X168E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X168E = 168E
-- TAG/LOCATION: KEY 168-169
65 $ 16.18 $ 64.72

4.00 Hon
HF23C .X169E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X169E = 169E
-- TAG/LOCATION: KEY 168-169
66 $ 16.18 $ 64.72

DELIVERY & INSTALLATION

NORMAL BUSINESS HOURS M-F
PRODUCT IN STORAGE FOR MORE THAN 13-DAYS WILL HAVE TO BE

OPEN AND INSPECTED FOR FREIGHT DAMAGE

INSPECTION FEES WILL APPLY
STORAGE INCLUDED FOR UP TO 30-DAYS
AFTER 30-DAYS STORAGE FEES WILL APPLY

INCLUDES TRUCK FEES & FUEL SURCHARGE

TRASH REMOVAL
67 WE ARE PLEASED TO QUOTE THE FOLLOWING ITEMS FOR YOUR APPROVAL. THESE ITEMS ARE SUBJECT TO THE TERMS AND CONDITIONS OF THE SALE WHICH ARE PART OF THIS AGREEMENT. THE MERCHANDISE WILL BE ORDERED UPON RECEIPT OF THIS SIGNED CONTRACT AND DEPOSIT. THIS OFFER WILL EXPIRE 30 DAYS FROM THE QUOTATION DATE. THIS QUOTATION, WHEN ACCEPTED IS A CONTRACT BINDING ON BOTH PARTIES AND IS NOT SUBJECT TO CHANGE OR CANCELLATION EXCEPT BY WRITTEN CONSENT BY BOTH PARTIES.

SUBTOTAL $20,857.28
FREIGHT $0.00
LABOR INSTALLATION $4,048.00
LABOR ASSEMBLY (T) $0.00
SALES TAX (7.75%) $1,616.44
TOTAL $26,521.72
DEPOSIT REQUESTED $0.00
x Date 12/10/24
Kandee Mathews
Quality Office Furnishings
x Date
Title

CITY OF PALM DESERT

Page 11 of 11 ends

Docusign Envelope ID: E9992F00-7D0A-41D6-B4BB-B966080B9B17 386

05.15.2025
Phase
1 New Carpet Approx. 3,700 SF
General Notes: 1. Modify t-bar ceiling at all locations of new and demo'd walls. 2. Safe off and remove all power and data in walls being demo'd. (Not all power and data locations are shown on this plan. Contractor to field verify.)

3. Patch and refinish drywall at all demo
locations. Wall finish at all patches and
new walls to match existing.

4. Connect new cubicles to building power. 5. Run data through new cubicles and connect to building. 6. Plans reflect layout for new cubicles.

Contractor to field verify existing office
furniture and cubicles to be relocated and/or removed. 7. New paint throughout all areas of work HUMAN

RESOURCES
CITY
CLERK
CITY

MANAGER
Demo existing wall
New walls, door, power & data in red. Re-wire existing light fixtures to new switch. Modify mechanical supply/return as needed. 60" 60"
Approx. 14 SF New Tile Casework Existing - Replace w/ New Add New Existing door to be framed in
Elec. Filing See Sheet A3.1 387
Phase
2 New Carpet Approx. 4,600 SF
Existing track shelving to be demo'd Existing casework
to be demo'd
Phase
1 Raise Wall 6" to Ceiling Casework Existing - Replace w/ New Existing shelving to be demo'd 05.15.2025388 Phase
3 New Carpet Approx. 2,500 SF Elec. Data Existing door to be framed in S
Reverse door swing to be as shown
New walls, door, power & data in red. Re-wire existing light fixtures to new switch.

05.15.2025389
Phase
4Janitor Mail Existing casework to be demo'd Existing - Replace w/ New Casework Approx. 475 SF New Tile New Carpet Approx. 1,600 SF 05.15.2025390 Phase
5Demo existing
partition wall Repair floor trench
Demo existing wall
Existing door to be
Existing
framed in
door to be
framed in
New walls, door, power & data in red. Re-wire existing light fixtures to new switch. Modify mechanical supply/return as needed.

S S New Carpet Approx. 790 SF Break Room Bldg. Inspectors 05.15.2025391 Phase
6 Approx. 875 SF New Carpet StorageExisting ceiling mounted track lights to be removed 05.15.2025392 393
394

Page 1 of 2 ends

CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: July 10, 2025
PREPARED BY: Randy Chavez, Director of Public Works
SUBJECT: AUTHORIZE CITY MANAGER TO AWARD CONTRACT TO JEREMY HARRIS CONSTRUCTION, INC., FOR NUISANCE SOIL REMOVAL
(PROJECT NO. SCC00001)
RECOMMENDATION:

1. Authorize the City Manager to award a construction agreement to Jeremy Harris Construction, Inc., of Riverside, California, for the Nuisance Soil Removal Project for total compensation of $529,998, plus $105,000 contingency for unforeseen conditions.

2. Authorize the City Attorney to make necessary non-monetary changes to the agreement.

3. Authorize the City Manager to execute the agreement and any written requests for change orders up to the contingency amount, amendments, and any other documents necessary to effectuate this action, in accordance with Palm Desert Municipal Code Section 3.30.170.

4. Authorize the City Manager to execute the Notice of Completion (NOC) and the City Clerk to file the NOC upon satisfactory completion of the Project.

5. Reject all bids opened on October 29, 2024.

BACKGROUND/ANALYSIS:

The subject property, a privately owned parcel, formerly part of a golf course, is located within the boundaries of California Drive to the south, Kentucky Avenue to the west and north, and Tennessee Avenue to the east. Approximately 12,000 cubic yards of stockpiled soil remains onsite. The accumulated soil has generated significant concern among neighboring residents due to its appearance, potential environmental impacts, and perceived nuisance.

To address these concerns, the City of Palm Desert (City) initiated legal proceedings to obtain court authorization for site access and recovery of cleanup costs from the property owner. While the legal case was pending, the City moved forward with a competitive bid process to ensure readiness upon securing access.

The initial bid solicitation concluded with a public bid opening on October 29, 2024, during which multiple competitive proposals were received. All bidders were advised that their submissions must remain valid through April 27, 2025, to accommodate the ongoing legal process. However, because the lawsuit remained unresolved and the bid-hold period has since expired, the previous bids are no longer valid. As a result, staff is requesting that the City Council formally reject all expired bids.

DISCUSSION
Following the expiration of prior bids, staff issued a new Notice Inviting Bids (NIB) on May 16, 2025, through the City’s procurement platform, OpenGov (Project ID 2025-IFB-188) and closed on June 17, 2025.
395
City of Palm Desert
Award Contract for Nuisance Soil Removal

Page 2 of 2 ends

Three responsive bids were received with the following results:

Contractor Location Rank Total Bid
Jeremy Harris Construction, Inc Riverside, CA 1 $529,998 Tri-Star Contracting II, Inc. Desert Hot Springs, CA 2 $678,517 Remedial Transportation Services Shafter, CA 3 $753,300 Staff found the bid from the lowest bidder, Jeremy Harris Construction, Inc., to be responsive and recommend awarding the project to them in the amount of $529,998, with an additional $105,000 contingency. In accordance with bid requirements, the contractor has agreed to hold their price for 270 days. Since the soil removal is related to a pending lawsuit, it is uncertain whether the City will ultimately be required to complete the work. However, to be prepared and respond as quickly as possible should the need arise, staff recommend that the City Council authorize the City Manager to award the contract in the amounts stated above, without the need for further Council action.

Legal Review:

This report has been reviewed by the City Attorney’s Office.

FINANCIAL IMPACT:

The Public Works Department proposed Capital Improvement Project (CIP) List for Fiscal Year 2025/26 includes $650,000 for the Nuisance Soil Removal under Account No. 4004300- 4309000, Cap-Improvements. The construction cost including contingency totals $634,998; therefore, there is no further financial impact to the general fund with this action.

ATTACHMENTS:

1. Construction Agreement

2. Payment and Performance Bonds

3. Proposal
396
Contract No. ___________
1 Revised 01-2024
BBK 72500.00001\32374943.1

CITY OF PALM DESERT

CONTRACT FOR CONSTRUCTION
This Agreement is made and entered into this __ day of ____, by and between the City of Palm Desert, a municipal corporation organized under the laws of the State of California with its principal place of business at 73-510 Fred Waring Drive, Palm Desert, California 92260-2578, (“City”) and Jeremy Harris Construction, Inc, an S Corporation, with its principal place of business at 3921 Alamo Street, Riverside, California 92501 ("Contractor").

WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other as follows:

ARTICLE 1. SCOPE OF WORK.

The Contractor shall perform all Work within the time stipulated in the Contract, and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in Article 5, below, for the following Project:

Nuisance Soil Removal Project
Project No. SCC00001
(hereinafter referred to as “the Project”).

Contractor is an independent contractor and not an agent of the City. The Contractor and its surety shall be liable to the City for any damages arising as a result of the Contractor’s failure to comply with this obligation.

ARTICLE 2. TIME FOR COMPLETION.

Time is of the essence in the performance of the Work. The Work shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within 30 Days from the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work.

ARTICLE 3. CONTRACT PRICE.

The City shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, including all applicable taxes and costs, the sum of Five Hundred Twenty-Nine Thousand Nine Hundred Ninety-Eight Dollars ($529,998). Payment shall be made as set forth in the General Conditions. The City will pay to Contractor compensation based upon the prices set forth in the Bid Schedule.

ARTICLE 4. LIQUIDATED DAMAGES.

Contractor acknowledges that the City will sustain actual damages for each and every Day completion of the Project is delayed beyond the Contract Time. Because of the nature of the Project, it would be impracticable or extremely difficult to determine the City’s actual damages. Accordingly, in accordance with Government Code section 53069.85, it is agreed that the Contractor will pay the City the sum of $1,000.00 for each and every Day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, the Contractor agrees the City may deduct that amount from any money due or that may become due the Contractor under the Contract. This Section does not 397
Contract No. ___________
2 Revised 01-2024
BBK 72500.00001\32374943.1
exclude recovery of other damages specified in the Contract Documents. Liquidated damages may be deducted from progress payments due Contractor, Project retention or may be collected directly from Contractor, or from Contractor's surety. These provisions for liquidated damages shall not prevent the City, in case of Contractor's default, from terminating the Contractor.

ARTICLE 5. COMPONENT PARTS OF THE CONTRACT.

The “Contract Documents” include the following:

Notice Inviting Bids
Instructions to Bidders
Bid Forms
Bid Acknowledgement
Bid Schedule
Bid Guarantee
Designation of Subcontractors
Information Required of Bidders
Non-Collusion Declaration Form
Iran Contracting Act Certification
Public Works Contractor DIR Registration Certification
Performance Bond
Payment (Labor and Materials) Bond
Contract for Construction
General Conditions
Special Conditions
Specifications
Addenda
Construction Plans and Drawings
Standard Specifications for Public Works Construction “Greenbook”, latest edition, Except Sections 1-9
Standard Plans of the City of Palm Desert, latest edition Standard Plans for Public Works Construction, latest edition Caltrans Standard Specifications, latest edition, Except Division 1 Caltrans Standard Plans, latest edition
California Manual on Traffic Control Devices for Streets and Highways (CAMUTCD), latest edition
Work Area Traffic Control Handbook, latest edition
Reference Specifications
Approved and fully executed Change Orders
Permits
Any other documents contained in or incorporated into the Contract The Contractor shall complete the Work in strict accordance with all of the Contract Documents.

All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. In the event of conflict, the various Contract Documents will be given effect in the order set forth in the General Conditions. This Contract shall supersede any prior agreement of the parties. 398
Contract No. ___________
3 Revised 01-2024
BBK 72500.00001\32374943.1
ARTICLE 6. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE.

Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state, and local laws, rules, and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work.

ARTICLE 7. INDEMNIFICATION AND INSURANCE
A. Indemnification

1. To the fullest extent permitted by law, Contractor shall immediately defend (with counsel of the City’s choosing), indemnify, and hold harmless the City, its officials, officers, agents, employees, and representatives, and each of them from and against:
(a) Any and all claims, demands, causes of action, costs, expenses, injuries, losses or liabilities, in law or in equity, of every kind or nature whatsoever, but not limited to, injury to or death, including wrongful death, of any person, and damages to or destruction of property of any person, arising out of, related to, or in any manner directly or indirectly connected with the Work or this Contract, including claims made by subcontractors for nonpayment, including without limitation the payment of all consequential damages and attorney’s fees and other related costs and expenses, however caused, regardless of whether the allegations are false, fraudulent, or groundless, and regardless of any negligence of the City or its officers, employees, or authorized volunteers (including passive negligence), except the sole negligence or willful misconduct or active negligence of the City or its officials, officers, employees, or authorized volunteers;
(b) Contractor’s defense and indemnity obligation herein includes, but is not limited to damages, fines, penalties, attorney’s fees and costs arising from claims under the Americans with Disabilities Act (ADA) or other federal or state disability access or discrimination laws arising from Contractor’s Work during the course of construction of the improvements or after the Work is complete, as the result of defects or negligence in Contractor’s construction of the improvements;
(c) Any and all actions, proceedings, damages, costs, expenses, fines, penalties or liabilities, in law or equity, of every kind or nature whatsoever, arising out of, resulting from, or on account of the violation of any governmental law or regulation, compliance with which is the responsibility of Contractor; (d) Any and all losses, expenses, damages (including damages to the Work itself), attorney’s fees, and other costs, including all costs of defense which any of them may incur with respect to the failure, neglect, or refusal of Contractor to faithfully perform the Work and all of Contractor’s obligations under Contract.

Such costs, expenses, and damages shall include all costs, including attorney’s fees, incurred by the indemnified parties in any lawsuit to which they are a party.
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2. Contractor shall immediately defend, at Contractor’s own cost, expense and risk, with the counsel of the City choosing, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its officials, officers, agents, employees and representatives. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against the City, its officials, officers, employees, agents, employees, and representatives, in any such suit, action or other legal proceeding. Contractor shall reimburse the City, its officials, officers, agents, employees, and representatives for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. The only limitations on this provision shall be those imposed by Civil Code section 2782.

3. The provisions of this Article shall survive the termination of this Contract howsoever caused, and no payment, partial payment, or acceptance of occupancy in whole or part of the Work shall waive or release any of the provisions of this Article.

B. Insurance
Without limiting Contractor’s indemnification of City, and prior to commencement of Work, Contractor shall obtain, provide, and maintain at its own expense during the term of this Contract, policies of insurance of the type and amounts described below and in a form that is satisfactory to City.

1. General Liability Insurance. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage, and a $4,000,000 completed operations aggregate. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

2. Automobile Liability Insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with Work to be performed under this Contract, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

3. Umbrella or Excess Liability Insurance. Contractor may opt to utilize umbrella or excess liability insurance in meeting insurance requirements. In such circumstances, Contractor may obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury, and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automotive liability and employer’s liability. Such policy or policies shall include the following terms and conditions:

A drop-down feature requiring the policy to respond in the event that any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
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(a) Pay on behalf of wording as opposed to reimbursement; and (b) Concurrency of effective dates with primary policies; and (c) Policies shall “follow form” to the underlying primary policies; and (d) Insureds under primary policies shall also be insureds under the umbrella or excess policies.

4. Workers’ Compensation Insurance. Contractor shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000) for Contractor’s employees in accordance with the laws of the State of California, Section 3700 of the Labor Code. In addition, Contractor shall require each subcontractor to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California, Section 3700 for all of the subcontractor’s employees. Contractor shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of the City, its officers, agents, employees, and volunteers.

5. Fidelity Coverage. [Reserved].

6. Pollution Liability Insurance. Environmental Impairment Liability Insurance shall be written on a Contractor’s Pollution Liability form or other form acceptable to the City providing coverage for liability arising out of sudden, accidental, and gradual pollution and remediation. The policy limit shall be no less than $1,000,000 dollars per claim and in the aggregate. All activities contemplated in this Agreement shall be specifically scheduled on the policy as “covered operations”. The policy shall provide coverage for the hauling of waste from the Project site to the final disposal location, including non-owned disposal sites.

C.Other Provisions or Requirements

1. Proof of Insurance. Contractor shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this contract. City reserves the right to require complete, certified copies of all required insurance policies, at any time.

2. Duration of Coverage. Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Work hereunder by Contractor, its agents, representatives, employees, or subcontractors.

Contractor must maintain general liability and umbrella or excess liability insurance for as long as there is a statutory exposure to completed operations claims. The City and its officers, officials, employees, and agents shall continue as additional insureds under such policies.

3. Primary/Non-Contributing. Coverage provided by Contractor shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be 401
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satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

4. Products/Completed Operations Coverage. Products/completed operations coverage shall extend a minimum of three (3) years after project completion.

Coverage shall be included on behalf of the insured for covered claims arising out of the actions of independent contractors. If the insured is using subcontractors, the Policy must include work performed “by or on behalf” of the insured. Policy shall contain no language that would invalidate or remove the insurer’s duty to defend or indemnify for claims or suits expressly excluded from coverage. Policy shall specifically provide for a duty to defend on the part of the insurer. The City, its officials, officers, agents, and employees, shall be included as additional insureds under the Products and Completed Operations coverage.

5. City’s Rights of Enforcement. In the event any policy of insurance required under this Contract does not comply with these requirements, or is canceled and not replaced, City has the right, but not the duty, to obtain the insurance it deems necessary, and any premium paid by City will be promptly reimbursed by Contractor, or City will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, City may cancel this Contract.

6. Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.

7. Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against the City, its elected or appointed officers, agents, officials, employees, and volunteers, or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against the City, its elected or appointed officers, agents, officials, employees, and volunteers and shall require similar written express waivers and insurance clauses from each of its subcontractors.

8. Enforcement of Contract Provisions (non estoppel). Contractor acknowledges and agrees that any actual or alleged failure on the part of the City to inform Contractor of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.

9. Requirements Not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained 402
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by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

10. Notice of Cancellation. Contractor agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) Day notice of cancellation (except for nonpayment for which a ten (10) Day notice is required) or nonrenewal of coverage for each required coverage.

11. Additional Insured Status. General liability, automobile liability, and if applicable, pollution liability policies shall provide or be endorsed to provide that the City and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. Coverage shall be at least as broad as coverage provided by ISO’s Owners, Lessees, or Contractors Additional Insured Endorsement for the ongoing (i.e. ISO Form CG 20 10 07 04) and completed operations (i.e. ISO Form CG 20 37 07 04) of Contractor.

12. Prohibition of Undisclosed Coverage Limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

13. Separation of Insureds. A severability of interests provision must apply for all additional insureds ensuring that Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

14. Pass Through Clause. Contractor agrees to ensure that its sub-consultants, subcontractors, and any other party involved with the Project who is brought onto or involved in the project by Contractor, provide the same minimum insurance coverage and endorsements required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the Project will be submitted to City for review.

15. City’s Right to Revise Requirements. The City or its Risk Manager reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Contractor ninety (90) Days advance written notice of such change. If such change results in substantial additional cost to the Contractor, the City and Contractor may renegotiate Contractor’s compensation. If the City reduces the insurance requirements, the change shall go into effect immediately and require no advanced written notice.

16. Self-Insured Retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City.

17. Timely Notice of Claims. Contractor shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor’s performance under this Contract, and that involve or may involve coverage under any of the required liability policies.
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18. Additional Insurance. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work.

19. Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions, where applicable, shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

ARTICLE 8. PREVAILING WAGES.

Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates shall be made available at the City’s Office or may be obtained online at http://www.dir.ca.gov and which must be posted at the job site.

ARTICLE 9. FALSE CLAIMS.

Contractor acknowledges that if a false claim is submitted to the City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that the False Claims Act, California Government Code sections 12650, et seq., provides for civil penalties where a person knowingly submits a false claim to a public entity.

These provisions include within their scope false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of the information. In the event the City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorneys’ fees.

Contractor hereby acknowledges that the filing of a false claim may the Contractor to an administrative debarment proceeding wherein Contractor may be prevented from further bidding on public contracts for a period of up to five (5) years. [SIGNATURES ON FOLLOWING PAGE]
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SIGNATURE PAGE TO LONG FORM CONSTRUCTION AGREEMENT

BY AND BETWEEN THE CITY OF PALM DESERT

AND JEREMY HARRIS CONSTRUCTION, INC
IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written.

CITY OF PALM DESERT
By:

Chris Escobedo
Interim City Manager
Attest:

By:

Anthony J. Mejia
City Clerk
Approved as to form:

By:

Isra Shah
Best Best & Krieger LLP
City Attorney

JEREMY HARRIS CONSTRUCTION, INC, A

CORPORATION
By:

Jeremy Harris
Vice President
By:

Jeremy Harris
Secretary
924979 A - GENERAL ENGINEERING
Contractor’s License Number and
Classification
1000001177
DIR Registration Number (if applicable)
City Clerk QC: _____
Contracts QC: _____
Insurance:
_____
Initial Review
_____
Final Approval
_____
Bonds
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Exhibit “C”
Revised 11-2-20
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PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS:

THAT WHEREAS, the City of Palm Desert (hereinafter referred to as “City”) has awarded to Jeremy Harris Construction, Inc., (hereinafter referred to as the “Contractor”) an agreement for Nuisance Soil Removal Project (hereinafter referred to as the “Project”).

WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract Documents for the Project dated July 10, 2025, (hereinafter referred to as “Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and
WHEREAS, the Contractor is required by said Contract Documents to perform the terms thereof and to furnish a bond for the faithful performance of said Contract Documents.

NOW, THEREFORE, we, Jeremy Harris Construction, Inc., the undersigned Contractor and _____________________________________________ as Surety, a corporation organized and duly authorized to transact business under the laws of the State of California, are held and firmly bound unto the City in the sum of Five Hundred Twenty-Nine Thousand Nine Hundred Ninety-Eight Dollars ($529.998), said sum being not less than one hundred percent (100%) of the total amount of the Contract, for which amount well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, that, if the Contractor, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the Contract Documents and any alteration thereof made as therein provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning; and shall faithfully fulfill all obligations including the one-year guarantee of all materials and workmanship; and shall indemnify and save harmless the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives, as stipulated in said Contract Documents, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

As a condition precedent to the satisfactory completion of the Contract Documents, unless otherwise provided for in the Contract Documents, the above obligation shall hold good for a period of one (1) year after the acceptance of the work by City, during which time if Contractor shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage resulting from or caused by defective materials or faulty workmanship, Surety shall undertake and faithfully fulfill all such obligations. The obligations of Surety hereunder shall continue so long as any obligation of Contractor remains. Nothing herein shall limit the City’s rights or the Contractor or Surety’s obligations under the Contract, law, or equity, including, but not limited to, California Code of Civil Procedure section 337.15.

Whenever Contractor shall be, and is declared by the City to be, in default under the Contract Documents, the Surety shall remedy the default pursuant to the Contract Documents, or shall promptly, at the City’s option:
(1) Take over and complete the Project in accordance with all terms and conditions in the Contract Documents; or
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(2) Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the Contract Documents and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a Contract between such bidder, the Surety and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents.
(3) Permit the City to complete the Project in any manner consistent with local, California and federal law and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents.

Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Contractor.

Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid from Contractor for completion of the Project if the City, when declaring the Contractor in default, notifies Surety of the City’s objection to Contractor’s further participation in the completion of the Project.

The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project, including but not limited to the provisions of sections 2819 and 2845 of the California Civil Code.
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IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 20____.
(Corporate Seal)
Contractor/ Principal
By ____________________ ____
Printed name: _______________________
Title: ______________________________
(Corporate Seal) Surety
By: ________________________________
Printed Name: _______________________
Attorney-in-Fact
(Attach Attorney-in-Fact Certificate)
Signatures of those signing for the Contractor and Surety must be notarized and evidence of corporate authority attached.

The rate of premium on this bond is ____________ per thousand. The total amount of premium charges, $_______________________________.
(The above must be filled in by corporate attorney.)

THIS IS A REQUIRED FORM
Any claims under this bond may be addressed to:
(Name and Address of Surety)
(Name and Address of Agent or
Representative for service of
process in California, if different
from above)
(Telephone number of Surety and
Agent or Representative for
service of process in California)
NOTE: A copy of the Power-of-Attorney authorizing the person signing on behalf of the Surety to do so must be attached hereto.
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NOTE: This acknowledgment is to be completed for Contractor/Principal.

Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA
COUNTY OF ______________
On , 20___, before me, _______________________________, Notary Public, personally appeared ___________________________ , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of
the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT Individual
Corporate Officer
Title(s) Title or Type of Document
Partner(s) Limited
General Number of Pages
Attorney-In-Fact
Trustee(s)
Guardian/Conservator Date of Document
Other:

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
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NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of-Attorney to local representatives of the bonding company must also be attached.

STATE OF CALIFORNIA
COUNTY OF ______________
On , 20___, before me, _______________________________, Notary Public, personally appeared _____________________________ , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of
the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
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PAYMENT BOND
KNOW ALL PERSONS BY THESE PRESENTS That
WHEREAS, the City of Palm Desert (hereinafter designated as the “City”), by action taken or a resolution passed July 10, 2025, has awarded to Jeremy Harris Construction, Inc., hereinafter designated as the “Principal,” a contract for the work described as follows:

Nuisance Soil Removal Project (the “Project”).; and
WHEREAS, the work to be performed by the Principal is more particularly set forth in the Contract Documents for the Project dated July 10, 2025, (“Contract Documents”), the terms and conditions of which are expressly incorporated by reference; and WHEREAS, said Principal is required to furnish a bond in connection with said contract; providing that if said Principal or any of its Subcontractors shall fail to pay for any materials, provisions, provender, equipment, or other supplies used in, upon, for or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, or for amounts due under the Unemployment Insurance Code or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of said Principal and its Subcontractors with respect to such work or labor the Surety on this bond will pay for the same to the extent hereinafter set forth.

NOW THEREFORE, we, the Principal and __________________________ as Surety, are held and firmly bound unto the City in the penal sum of Five Hundred Twenty-Nine Thousand Nine Hundred Ninety-Eight Dollars ($529.998) lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH that if said Principal, his or its subcontractors, heirs, executors, administrators, successors or assigns, shall fail to pay any of the persons named in Section 9100 of the Civil Code, fail to pay for any materials, provisions or other supplies, used in, upon, for or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department or Franchise Tax Board from the wages of employees of the contractor and his subcontractors pursuant to Section 18663 of the Revenue and Taxation Code, with respect to such work and labor the Surety or Sureties will pay for the same, in an amount not exceeding the sum herein above specified, and also, in case suit is brought upon this bond, all litigation expenses incurred by City in such suit, including reasonable attorneys’ fees, court costs, expert witness fees and investigation expenses.

This bond shall inure to the benefit of any of the persons named in Section 9100 of the Civil Code so as to give a right of action to such persons or their assigns in any suit brought upon this bond.

It is further stipulated and agreed that the Surety on this bond shall not be exonerated or released from the obligation of this bond by any change, extension of time for performance, addition, alteration or modification in, to, or of any contract, plans, specifications, or agreement pertaining or relating to any scheme or work of improvement herein above described, or pertaining or relating to the furnishing of labor, materials, or equipment therefore, nor by any change or modification of any terms of payment or extension of the time for any payment pertaining or relating to any scheme or work of improvement herein above described, nor by any rescission or 412
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attempted rescission of the contract, agreement or bond, nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement or under the bond, nor by any fraud practiced by any person other than the claimant seeking to recover on the bond and that this bond be construed most strongly against the Surety and in favor of all persons for whose benefit such bond is given, and under no circumstances shall Surety be released from liability to those for whose benefit such bond has been given, by reason of any breach of contract between the owner or City and original contractor or on the part of any obligee named in such bond, but the sole conditions of recovery shall be that claimant is a person described in Section 9100 of the Civil Code, and has not been paid the full amount of his claim and that Surety does hereby waive notice of any such change, extension of time, addition, alteration or modification herein mentioned and the provisions of sections 2819 and 2845 of the California Civil Code.
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Contract No. ___________
IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 20__.
(Corporate Seal)
Contractor/ Principal
By ____________________ ____
Printed name: _______________________
Title: ______________________________
(Corporate Seal) Surety
By: ________________________________
Printed Name: _______________________
Attorney-in-Fact
(Attach Attorney-in-Fact Certificate)
Signatures of those signing for the Contractor and Surety must be notarized and evidence of corporate authority attached. A Power-of-Attorney authorizing the person signing on behalf of the Surety to do so much be attached hereto.

NOTE: A copy of the Power-of-Attorney authorizing the person signing on behalf of the Surety to do so must be attached hereto.
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NOTE: This acknowledgment is to be completed for Contractor/Principal.

STATE OF CALIFORNIA
COUNTY OF ______________
On _________________, 20___, before me, _______________________________, Notary Public, personally appeared _______________________________ , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of
the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
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NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of-Attorney to local representatives of the bonding company must also be attached.

I certify under PENALTY OF PERJURY under the laws of
the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
416
City of Palm Desert
PW - Operations & Maintenance
Randy Chavez, Director of Public Works
73-510 Fred Waring Drive, Palm Desert, CA 92260
[JEREMY HARRIS CONSTRUCTION, INC.] RESPONSE DOCUMENT REPORT NIB No. 2025-IFB-188
Nuisance Soil Removal Project
RESPONSE DEADLINE: June 17, 2025 at 2:00 pm
Report Generated: Tuesday, June 24, 2025
Jeremy Harris Construction, Inc. Response

CONTACT INFORMATION
Company:

Jeremy Harris Construction, Inc.

Email:
[email protected]
Contact:

Jeremy Harris
Address:
3921 Alamo Street
Riverside, CA 92501
Phone:
(951) 215-0771
Website:

Jeremyharrisconstruction.co
Submission Date:

Jun 17, 2025 12:20 PM (Pacific Time)
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[JEREMY HARRIS CONSTRUCTION, INC.] RESPONSE DOCUMENT REPORT NIB No. 2025-IFB-188
Nuisance Soil Removal Project
[JEREMY HARRIS CONSTRUCTION, INC.] RESPONSE DOCUMENT REPORT PUBLIC WORKS - Nuisance Soil Removal Project

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ADDENDA CONFIRMATION
Addendum #1
Confirmed Jun 11, 2025 12:49 PM by Jeremy Harris
Addendum #2
Confirmed Jun 11, 2025 12:49 PM by Jeremy Harris

QUESTIONNAIRE

1. BID ACKNOWLEDGMENT*
To the City of Palm Desert, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 73-510 Fred Waring Drive, Palm Desert, California 92260.

1. In response to the Contract Documents for project number SCC00001 and in accordance with the accompanying Instructions to Bidders, the undersigned hereby proposes to the City to furnish all labor, technical and professional services, supervision, materials and equipment, other than materials and equipment specified as furnished by the City, and to perform all operations necessary and required to construct the Project in accordance with the provisions of the Contract Documents and any addenda thereto, and at the prices stated opposite the respective items set forth in the Bid Schedule.

2. This Bid constitutes a firm offer to the City which cannot be withdrawn for 270 calendar days after the date set for opening of Bids, or until a Contract is executed by the City and a third party, whichever is earlier.

3. The undersigned certifies that it has examined and is fully familiar with all of the provisions of the Contract Documents and any addenda thereto; that it has carefully checked all of the words and figures shown in its Bid Schedule; that it has carefully reviewed the accuracy of all statements in this Bid and attachments hereto; and that it understands and agrees that the City will not be responsible for any errors or omissions on the part of the undersigned in preparing this Bid.

4. If awarded a Contract, the undersigned agrees to execute and deliver to the City within ten (10) Days after date of receipt of Notice of Award, a signed Contract and the necessary Performance Bond, Payment Bond, and Certificates of Insurance and Endorsements.
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[JEREMY HARRIS CONSTRUCTION, INC.] RESPONSE DOCUMENT REPORT NIB No. 2025-IFB-188
Nuisance Soil Removal Project
[JEREMY HARRIS CONSTRUCTION, INC.] RESPONSE DOCUMENT REPORT PUBLIC WORKS - Nuisance Soil Removal Project

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5. All Bid Forms, which have been completed and executed by undersigned Bidder, are incorporated by this reference and made a part of this Bid.

6. The undersigned is hereby representing that it is and will be properly licensed both at the time that it submits a Bid as well as at the time the Contract is awarded, if the Contract is awarded to the undersigned.

A. If Individual Contractor. Undersigned certifies that it is now licensed in accordance with the provisions of the Contractor's License Law of the State of California; or
B. If Joint Venture. Undersigned certifies that the individual members of the joint venture are now licensed in accordance with the provisions of the Contractor's License Law of the State of California.

I hereby certify under penalty of perjury under the laws of the State of California that all of the information submitted in connection with this Bid and all of the representations made herein are true and correct.

Confirmed

2. BID SCHEDULE*
IMPORTANT:

THE ELECTRONIC #BID SCHEDULE MUST BE COMPLETED BY EACH BIDDER AND PROPERLY SUBMITTED ON OPENGOV PROCUREMENT.

FAILURE TO COMPLETE THE BID SCHEDULE WILL RESULT IN AN INCOMPLETE AND NON-RESPONSIVE BID.

THE ELECTRONIC BID SCHEDULE WILL BE INCORPORATED INTO THE CONTRACT DOCUMENTS.

The costs for any Work shown or required in the Contract Documents, but not specifically identified as a line item are to be included in the related line items and no additional compensation shall be due to Contractor for the performance of the Work. All blank spaces appearing in the Electronic Bid Schedule must be filled in. Failure to fill in any blank spaces may render the bid non-responsive.

The estimated quantities for Unit Price items are for purposes of comparing Bids only and the City makes no representation that the actual quantities of work performed will not vary from the estimates. Final payment shall be determined by the Engineer from measured quantities of work performed based upon the Unit Price. 419
[JEREMY HARRIS CONSTRUCTION, INC.] RESPONSE DOCUMENT REPORT NIB No. 2025-IFB-188
Nuisance Soil Removal Project
[JEREMY HARRIS CONSTRUCTION, INC.] RESPONSE DOCUMENT REPORT PUBLIC WORKS - Nuisance Soil Removal Project

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Palm Desert City CouncilJuly 10, 2025

Palm Desert City Council
July 10, 2025