2022 – 2023 Budget so long as such agreement or contract amount does not exceed the amount budgeted. The authority to enter into agreements or contracts pursuant to this provision shall be deemed complementary to, and in addition to, the authority to enter into contracts provided in City Council Resolution No. 20271.
SECTION 7
. As a result of any changes to the Recognized Obligation Payment Schedule (ROPS), clawbacks, adjustments to the Redevelopment Property Tax Trust Fund (RPTTF) or the Administrative Cost Allowance (ACA) required of the Successor Agency of the former Community Redevelopment Agency by its Oversight Board, the Riverside County Auditor -Controller, or the State of California or similar actions by those bodies and approved by the Successor Agency and Oversight Board, shall constitute an approved amendment to the City Budget without further action by the City Council.
SECTION 8. The City Manager is hereby authorized to pay any final and non-contested demands of the State of California payable by the City in Fiscal Year 2021 – 2022 and Fiscal Year 2022 – 2023 pursuant to Section 1.85 of Division 24 of the California Health and Safety Code, as amended, and such demand shall constitute an approved amendment to the City budget without further action by the City Council.
SECTION 9. The City Manager is hereby authorized to approve interfund transfers or transfers from fund balance to operating activity accounts for any fund as identified in the Fiscal Year 2022 – 2023 Budget as may be required from time to time.
SECTION 10.
The City Manager is hereby authorized to approve interfund transfers and appropriations from fund balance to operating ac counts for Fiscal Year 2022 – 2023 for the purpose of implementing any TOT Hotel Incentive agreements approved by the City Council.
SECTION 11.
The Director of Finance and Treasurer is authorized, at the end of Fiscal Year 2021 – 2022 through the closing of the accounting records for the fiscal year, to make and record appropriate interfund transfers and fund balance transfers to appropriation accounts as required to properly account for and balance activity accounts, programs and funds, prior to the completion of the fiscal year audit.
SECTION 12.
The Director of Finance and Treasurer is authorized to
budget capital projects for Fiscal Year 2022 – 2023 as identified on the City’s 5- Year Capital Improvement Program adopted concurrently with the Fiscal Year 2022 – 2023 Budget.
Item 2C - 107
Resolution No. _____
PASSED, APPROVED AND ADOPTED BY THE PALM SPRINGS CITY
COUNCIL THIS 30TH DAY OF JUNE, 2022.
JUSTIN CLIFTON
CITY MANAGER
ATTEST:
MONIQUE M. LOMELI, CMC
INTERIM CITY CLERK
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, MONIQUE M. LOMELI, Interim City Clerk of the City of Palm Springs, hereby certify that Resolution No. ____ is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on the 30th
th day of June, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
MONIQUE M. LOMELI, CMC
INTERIM CITY CLERK
Item 2C - 108
June 30, 2022
Item 2C - 109
City of Palm Springs
Proposed Budget
Fiscal Year
2022-2023
City of Palm Springs
FY 2022‐23 Budget
Table of Contents
‐ General Fund ‐ Fund Balance Summary for FY 2022‐23 2
‐ General Fund ‐ Revenues for FY 2022‐23 3
‐ General Fund ‐ Expenditures for FY 2022‐23 8
‐ All Funds ‐ Fund Balance Summary 12
‐ All Funds ‐ Revenues for FY 2022‐23 15
‐ All Funds ‐ Expenditures for FY 2022‐23 29
‐ All Funds ‐ Summary of Budgeted Interfund Transfers for FY 2022‐23 36 Item 2C - 110
FY 2021‐22 FY 2021‐22 FY 2022‐23
FY 2020‐21 Revised Estimated Proposed
Actual Budget Actual Budget
Beginning Projected Fund Balance ‐ Unrestricted 22,137,767$ 52,448,534$ 52,448,534$ 74,966,663$ Operating Revenues 132,424,420 148,055,303 153,701,092 155,717,948 Transfers In 11,550,000 ‐ ‐ 1,000,000 Add: Grant Revenue 15,536,553 31,556,525
Total Revenues 143,974,420 148,055,303 169,237,645 188,274,473 Operating Expenditures (101,544,453) (132,525,352) (117,951,492) (156,375,613) Set Asides ‐ FY 2022‐23 Budget (14,000,000)
Approved Additional Appropriations FY22 (15,853,900)
Transfers Out (12,119,200) (10,529,365) (15,095,765) (26,863,798) Operating Expenditures (113,663,653) (158, 908,617) (133,047,257) (197,239,411) Less: Grant Expens e (13,672,259) (28,772,525)
Total Expenditures (113,663,653) (158,908,617) (146,719,516) (226,011,936) Surplus / (Deficit) 30,310,767 (10,853,314) 22,518,129 (37,737,463) Proposed Minimum Fund Balance 30,028,269
Remaining Unassigned Fund Balance $52,448,534 $41,595,220 $74,966,663 7,200,931 Total Fund Balance Before CalPERS $52,448,534 $41,595,220 $74,966,663 37,229,200 CalPERS Reserve Set‐Aside 22,250,000$ 28,250,000$ 28,250,000$ 34,250,000$ CalPERS Set‐Aside/Fund Balance 74,698,534$ 69,845,220$ 103,216,663$ 71,479,200$ Required Minimum Fund Balance Total 19.20%
Fund Balance Total
46.14% 26.18% 56.35% 23.81%
Fund Balance CalPERS Reserve Total 19.58% 17.78% 21.23% 21.90% Fund Balance % Total 65.72% 43.95% 77.58% 45.71%
City of Palm Springs
General Fund Working Fund Balance Summary
Fiscal Year 2022‐2023
6/23/20222:01 PM
Item 2C - 111
City of Palm Springs
FY 2022‐23 Budget
General Fund Revenues
FY 2022-23
Item 2C - 112
City of Palm Springs
FY 2022‐2023 Budget
FY2019‐20 FY2020 ‐21 FY2021 ‐22 FY2021 ‐22 FY2022 ‐23
Account Description Actuals Actuals Revised Budget Estimated Actuals Proposed Budget Transient Occupancy Tax 25,817,660 35,092,830 34,857,400 45,556,081 48,390,703 Property Taxes 25,482,084 27,342,181 28,709,000 28,662,500 29,235,750 Sales and Use Taxes 20,923,634 25,232,110 24,480,500 30,114,800 30,717,096 Utility Users Tax 7,025,604 8,284,837 8,197,200 12,500,000 11,500,000 Motor Vehicle in Lieu tax 5,418,600 5,703,803 5,889,500 5,889,500 6,007,290 Franchise Fees 3,424,711 3,277,733 3,283, 600 3,283,600 3,283,600 Cannabis Tax 2,838,208 4,770,184 4,700,000 5,020,000 4,794,000 All Other Sources 23,604,028 22,710,242 38,250,347 38,211,164 53,346,034 General Fund Subtotal: 114,534,530 132,413,920 148,367,547 169,237,645 187,274,473 Transfers from other Funds 9,407,209 11,943,084 ‐ ‐ 1,000,000 Total: 123,941,739 144,357,004 148,367,547 169,237,645 188,274,473 General Fund Revenue Summary
TOT
27%
Property
Taxes
17%
Sales and Use
18%
Utility
7%
Motor
Vehicle
3%
Franchise
Fees
2%
Cannabis
3%
All Other
Sources
23%
FY2021‐22 ESTIMATED ACTUALS
TOT
26%
Property
Taxes
16%
Sales and Use
16%
Utility
6%
Motor Vehicle
3%
Franchise
Fees
2%
Cannabis
3%
All Other
Sources
28%
FY2022‐23 PROPOSED BUDGET
Item 2C - 113
_/
City of Palm Springs
FY 2022‐2023 Budget
Account Account Description FY 2019‐20 FY 2020 ‐21 FY 2021 ‐22 FY 2021 ‐22 FY 2022 ‐23 ACTUALS ACTUALS REV BUDGET EST ACTUALS PROPOSED BUDGET Taxes
31005 Current Year Taxes Secured (24,483,261) (26,219,899) (27,420,500) (27,420,500) (27,968,910) 31010 Current Year Taxes Unsecured (998,823) (1,122,282) (1,242,000) (1,242,000) (1,266,840) 31015 Prior Year Taxes Unsecured ‐ ‐ (46,500) ‐ ‐ 31020 In Lieu Prop Tax ‐ Mvil (5,418,600) (5,703,803) (5,889,500) (5,889,500) (6,007,290) 31025 Net Ab 1 X 26 (3,913,999) (2,993,099) (3,255,000) (3,255,000) (3,255,000) 31035 Cra Pass Thru City Of PS (343,728) (801,494) (558,000) (730,961) (730,961) 31045 Sales and Use Taxes (13,583,864) (25,232,110) (24,480,500) (30,114,800) (30,717,096) 31055 Cannabis Tax (10,177,978) (4,770,184) (4,700,000) (4,700,000) (4,794,000) 31056 Cannabis Tax ‐ Meas E ‐ ‐ ‐ (320,000) (320,000) 31065 M Cannabis Audit Recovery (125,531) (30,711) (27,000) (16,700) (9,000) 31070 Parking Tax (145,962) (27,204) (46,800) (30,000) (30,000) 31075 Franchises (3,424,711) (3,277,733) (3,283,600) (3,283,600) (3,283,600) 31080 Peg Fees (244,548) ‐ ‐ ‐ ‐ 31085 Transient Occupancy Tax (25,491,319) (35,011,254) (34,843,000) (45,556,081) (48,377,203) 31090 Transient Occupancy Permit (1,550) (25) (900) ‐ ‐ 31100 Tot Audit Recovery (324,791) (81,551) (13,500) (238,000) (13,500) 31105 Documentary Transfer Tax (720,839) (1,329,406) (865,400) (1,018,621) (1,038,993) 31110 New Development Tax (213,129) (384,500) (267,000) (400,000) (400,000) 31115 Utility Users Tax (7,025,604) (8,284,837) (8,197,200) (12,500,000) (11,500,000) Subtotal ‐ Taxes (96,638,237) (115,270,093) (115,136,400) (136,715,763) (139,712,393) Licenses and Permits
32000 Business License (1,021,892) (973,416) (1,120,000) (980,000) (1,000,000) 32005 Building Permits (1,939,180) (2,795,112) (1,939,180) (2,689,828) (2,470,583) 32010 Sewer Permits Ins Fee (8,626) (12,509) (7,000) 7,300 (7,446) 32015 Construction Permits (331,721) (339,152) (264,000) (340,000) (346,800) 32020 Permit Issuance (136,448) (182,199) (130,000) (182,199) (185,843) 32025 Sign Permits (27,673) (40,515) (22,000) (27,000) (27,540) 32030 Transportation Permit (10,662) (11,442) (8,000) (10,000) (10,200) 32035
Pool Drain Permits (1,623) (1,099) (2,000) (2,000) (2,040) 32040 Code Compliance Inspections (27,795) (22,094) (21,000) (21,000) (21,420) 32045 Renewals/Misc Permits (25,621) (7,640) (70,000) (10,211) (10,415) 32055 Zoning Fees (278,173) (308,685) (300,000) (449,105) (458,088) 32060 Subdivision Fees (99,592) (108,956) (115,000) (115,000) (117,300) 32065 Vacation Rental Permit (1,881,304) (1,901,294) (2,005,000) (1,890,000) (1,900,000) 32070 Vacant Building Registration (4,701) ‐ (10,000) (4,700) (4,794) 32075 Sb1473 Building Stand Admin (2,595) (3,366) ‐ ‐ ‐ 32085 Rent Control Registration (38,940) (38,220) (42,000) (42,000) (42,000) 32095 Cannabis Permit Fee (137,014) (123,169) (428,063) (160,000) (163,200) 32125 State District Access Fee 1186 (23,510) (22,488) ‐ ‐ ‐ 32135 Admin Fee ‐ Engineering ‐ ‐ ‐ (43,000) (43,860) 32140 Covenant ‐ Engineering ‐ ‐ ‐ (15,000) (15,300) Subtotal ‐ Licenses and Permits (5,997,070) (6,891,355) (6,483,243) (6,973,743) (6,826,829) Intergovernmental
33000 Grants (343,381) (845,571) (11,570,194) (11,512,486) (26,146,125) 33005 State Homeowners Tax Rel (119,523) (236,240) (250,000) (250,000) (250,000) 33015 Peace Off Training Funds (174,649) (23,541) (30,000) (30,000) (30,000) 33510 Mutual Aid Overtime (42,143) (497,516) ‐ (137,441) ‐ 38015 Federal Grants ‐ (1,386,344) (5,595,000) (4,024,067) (5,410,400) Subtotal ‐ Intergovernmental (679,695) (2,989,212) (17,445,194) (15,953,994) (31,836,525) REVENUE SUMMAY ‐ GENERAL FUND
Item 2C - 114
City of Palm Springs
FY 2022‐2023 Budget
Account Account Description FY 2019‐20 FY 2020 ‐21 FY 2021 ‐22 FY 2021 ‐22 FY 2022 ‐23 ACTUALS ACTUALS REV BUDGET EST ACTUALS PROPOSED BUDGET REVENUE SUMMAY ‐ GENERAL FUND
Charges for Services
33525 Local Dev Mitigation Fee 7,774 24,010 (1,200) (1,200) (1,200) 33645 St Highway Maintenance ‐ (1,800) ‐ ‐ ‐ 34000 Concessions (3,974) (576) (3,974) (3,974) (3,974) 34015 Assess Dist Info Gen Fund (7,500) ‐ (7,500) (7,500) (7,500) 34025 Smoke Detector Inspection (42,949) ‐ ‐ ‐ ‐ 34030 Other Charges Current Services (57,006) (32,668) (57,006) (57,006) (62,158) 34035 Insurance (8,025) ‐ ‐ (3,228) (3,451) 34040 Towing Fees ‐ ‐ ‐ (70,000) (76,327) 34050 Multi Unit Fire Insp Fee (179,126) (147,877) (179,126) (179,126) (191,486) 34060 Shooting Range (2,458) (1,749) (2,458) (3,000) (3,207) 34065 Fingerprint Fees (3,031) 156 (3,031) ‐ (3,240) 34075 Police Contract Ot ‐ ‐ ‐ (50,000) (53,450) 34080 Fire Inspection Fee (81,106) (13,131) (81,106) (81,106) (86,702) 34085 Fire Plan Check Fee (146,277) (115,343) (146,277) (146,277) (156,370) 34090 Fire Commercial Insp Fee (43,340) (36,059) (43,340) (43,340) (46,330) 34091 Fire Cert Program (1,991) ‐ ‐ (1,100) (1,176) 34095 Fire Fees Misc (2,650) (1,645) (2,650) (2,650) (2,833) 34100 Dui Program (1,551) (36,378) (1,551) (31,000) (33,139) 34110 Building Plan Check Fees (560,365) (671,617) (828,052) (592,000) (632,848) 34115 Engineering Plan Check Fees (262,077) (372,255) (262,077) (262,077) (280,160) 34120 Miscellaneous Filing Fee (401,137) (535,749) (401,137) (401,137) (428,815) 34125 Misc Engineering Fees (36,810) (29,236) (36,810) (36,810) (39,350) 34135 Inhouse Fast Plan Check Fees ‐ ‐ ‐ ‐ ‐ 34140 Real Property Fees (30,218) (26,963) (30,218) (30,218) (32,303) 34145 Gen Plan Maintenance Surcharge (64,503) (84,742) (64,503) (84,742) (90,589) 34150 Planning Admin Services ‐ ‐ ‐ (10,000) (10,690) 34165 Administrative Service Charges (2,134,057) (2,168,092) (2,100,000) (2,163,000) (2,312,247) 34181
Parklet Fees ‐ ‐ ‐ (75,000) (48,105) 34190 Nuisance Abatement (18,750) (32,213) (18,750) (18,750) (20,044) 34195 Nuisance Abatement Admin (5,221) (1,919) (5,221) (5,221) (5,581) 34206 PS USD Officer (146,802) ‐ (146,802) (146,802) (156,931) 34207 Rent A Cell (45,986) (45,986) (45,986) (45,986) (49,159) 34320 Issuance Fee (1,785) ‐ ‐ (10,136) (10,835) 34325 Tlc/Psvu Site Fees (1,295) ‐ (3,080) (3,080) (3,293) 34330 Friends Of The Library ‐ (3,674) (26,847) (18,200) ‐ 34335 Library Fees (8,676) (939) (5,000) (5,000) (5,345) 34350 Camp (105,067) (60,372) (105,067) (50,550) (54,038) 34355 Instructional Dance (676) ‐ ‐ ‐ ‐ 34360 Fitness (74,262) 326 (74,938) (2,000) (2,138) 34365 Youth Programs (83,614) (475) (83,614) (83,614) (89,383) 34370 Facilites Rent (200,545) (101,830) (200,545) (200,545) (214,383) 34376 Special Activities (943,514) (941,547) (946,514) (300,000) (320,700) 34380 Location Permits (15,660) (23,925) (15,660) (16,000) (17,104) 34390 Instructional Classes (7,346) (1,027) (7,346) (35,000) (37,415) 34395 Membership (7,785) (8,002) (7,785) (10,700) (11,438) 34400 Baseball Stadium Rent (111,789) (144,228) (111,789) (113,000) (120,797) 34420 Microfilming Fees (31,975) (32,031) (31,975) (32,031) (35,268) 34425 Rancho Park Ii Landscape (9,348) (9,348) (9,348) (9,348) (9,993) 34430 Daily Admissions (42,964) (51,800) (42,964) (42,964) (45,929) 34435 Group Lessons (432) (337) (432) (634) (3,207) 34445 Pool Rental Group (49,033) (7,215) (49,033) (20,000) (21,380) 34450 Pool Passes (40,673) (102,321) (40,673) (75,000) (80,175) 34460 Tournaments (657) ‐ (657) ‐ ‐ 34465 Banner Hanging (6,555) (1,642) ‐ (9,711) (7,500) 34470 TRACT (29,754) (8,405) ‐ (5,861) (5,861) 34475 Henry Frank Parking (3,012) (192) ‐ (2,304) ‐ 34480 Villagefest (346,116) (2,233) (25,000) (100,000) (150,000) Subtotal ‐ Charges for Services (6,401,665) (5,833,046) (6,257,042) (5,697,928) (6,085,547) Item 2C - 115
City of Palm Springs
FY 2022‐2023 Budget
Account Account Description FY 2019‐20 FY 2020 ‐21 FY 2021 ‐22 FY 2021 ‐22 FY 2022 ‐23 ACTUALS ACTUALS REV BUDGET EST ACTUALS PROPOSED BUDGET REVENUE SUMMAY ‐ GENERAL FUND
Fines & Penalties
35000 False Alarm Fee (314,774) (128,223) (140,000) (140,000) (140,000) 35001 Alarm Permits ‐ (153,999) (170,518) (170,518) (170,518) 35005 Vehicle Code Fines (82,819) (105,631) (82,819) (82,819) (82,819) 35010 Criminal Code Fines (13,928) (24,154) (13,928) (35,490) (35,490) 35015 Parking Violations (115,428) (23,076) (5,075) (98,219) (98,200) 35025 Library Fines and Fees (7,128) (371) (7,128) (7,100) (7,100) 35035 Administrative Citations (202,798) (228,805) (202,798) (202,798) (202,798) 35040 Parking Violation Admin (1,823) (160) ‐ 95 ‐ Subtotal ‐ Charges for Services (738,699) (664,419) (622,266) (736,849) (736,925) Use of Money
36000 Interest Income (650,476) 246,860 (500,000) (500,000) (500,000) 36010 Unrealized Gain Or Loss (834,855) 1,169,988 ‐ ‐ ‐ 34371 Building/Facilities Rent (181,930) (121,176) (182,582) (200,000) (213,800) 34385 Village Green Rental (25,676) (23,586) (24,970) (24,970) (26,693) Subtotal ‐ Use of Money (1,692,938) 1,272,086 (707,552) (724,970) (740,493) Miscellaneous Revenue
34485 Walk of Stars (181,700) (45,000) ‐ ‐ ‐ 34486 Plaza Theater Donations ‐ (150,269) ‐ ‐ ‐ 37000 Penalty/Interest Deliq Taxes (141,565) (205) (141,565) ‐ ‐ 37005 Waste Disposal Clearing (25,309) (117,434) (25,309) (126,127) (126,127) 37010 Audit Recovery (1,243) (2,711) (1,243) (1,243) (1,243) 37015 Contrib Non‐Govt Sources (380,394) (301,387) (728) (5,126) ‐ 37025 Legal Fee Reimbursement (275) ‐ (275) (22,000) (275) 37035 Smip (1,064) (1,163) (364) ‐ ‐ 37040 Smip Ii ‐ (306) ‐ ‐ ‐ 37045 Miscellaneous Revenue (351,289) (111,139) (700) (36,175) ‐ 37050 Cashier Over 19 43 ‐ ‐ ‐ 37060 Damage Recovery (20,321) (26,330) ‐ (1,834) ‐ 37095 Settlement Revenue (39,428) (36,795) ‐ (19,911) ‐ 37510 Restricted Donations ‐ (23,638) (337,550) (360,510) ‐ 37515 Rent ‐ Master Lease (1,209,167) (1,207,065) (1,208,116) (1,207,064) (1,208,116) 37525 Reimbursement (29,390) (2,377) ‐ (6,343) ‐ 38220 Electrical Reimbursement (1,937) ‐ ‐ ‐ ‐ 31120 Low/Mod Housing Residual (6) ‐ ‐ ‐ ‐ Subtotal ‐ Miscellaneous Revenue (2,383,068) (2,025,775) (1,715,850) (1,786,332) (1,335,761) Sale of Real Property
37520 Sale Real Or Personal Property (3,157) (12,106) ‐ (648,066) ‐ Subtotal ‐ Sale of Real Property (3,157) (12,106) ‐ (648,066) ‐ Subtotal General Fund (114,534,530) (132,413,920) (148,367,547) (169,237,645) (187,274,473) 39999 Budget Transfer In (9,407,209) (11,943,084) ‐ ‐ (1,000,000) (123,941,739) (144,357,004) (148,367,547) (169,237,645) (188,274,473) Item 2C - 116
City of Palm Springs
FY 2022‐23 Budget
General Fund Expenses
FY 2022-23
Item 2C - 117
City of Palm Springs
FY 2022‐2023 Budget
FY2019‐20 FY2020 ‐21 FY2021 ‐22 FY2021 ‐22 FY2022 ‐23 Percent Account Description Actuals Actuals Revised Budget Estimated Actuals Proposed Budget Change General Government 41,171,900 36,265,793 71,766,382 59,492,101 107,144,513 80.1% Police 34,483,096 33,120,972 38,954,156 35,447,966 45,474,713 28.3% Fire 18,657,514 19,148,030 21,675,958 21,685,528 27,009,692 24.6% Parks and Recreation 8,316,842 6,902,278 10,363,026 8,998,157 13,519,220 50.2% PERS Future Cost Reserve ‐ ‐ 6,000,000 6,000,000 6,000,000 0.0% General Fund Subtotal: 102,629,353 95,437,073 148,759,522 131,623,751 199,148,138 51.3% T
ransfers 24,074,841 18,622,268 10,095,765 15,095,765 26,863,798 78.0% Total: 126,704,194 114,059,341 158,855,287 146,719,516 226,011,936 54.0% General Fund Expenditure Summary
General Govt
41%
Police
24%
Fire
15%
Transfers…
Parks and
Recreation
6%
PERS Future Cost
Reserve
4%
FY2021‐22 ESTIMAED ACTUALS
General Govt
47%
Police
20%
Fire
12%
Transfers
12%
Parks and
Recreation
6%
PERS Future
Cost Reserve
3%
FY2022‐23 PROPOSED BUDGET
Item 2C - 118
Dept # Department Description FY 2019‐20 FY 2020‐21 FY 2021‐22 FY 2021‐22 FY 2022‐23 ACTUALS ACTUALS REV BUDGET EST ACTUALS PROPOSED BUDGET General Government
1000 City Council 572,989 611,097 1,128,063 816,517 1,649,659 1005 City Manager/Admin 1,686,890 1,669,191 1,541,474 1,340,510 1,945,973 1010 City Attorney 998,298 793,567 1,677,000 1,742,136 1,947,000 1015 City Clerk 1,244,737 1,112,753 1,419,164 1,177,603 1,558,506 1020 Document Management 308,233 276,989 350,338 287,215 359,338 1025 Information Tech/PSCTV 3,019,424 2,721,096 4,796,119 3,515,183 5,666,640 1030 Human Resources 507,003 504,898 717,957 721,809 884,814 1035 Finance 5,475,816 3,834,153 7,474,175 7,135,014 8,488,650 1040 Procurement 603,256 383,639 648,476 580,808 721, 735 1045 Office of Special Programs 999,767 1,006,013 2,811,618 2,210,137 4,211,474 1050 Public Affairs 369,639 322,798 487,178 430,762 916,629 1055 Appropriation for Contingency ‐
1060 Non Departmental ‐ 151,555 566,103 277,331 13,619,000 2000 Engineering 2,896,186 2,628,098 3,846,427 2,981,312 4,428,604 2005 Building & Code Enforcement 2,781,480 2,731,238 3,463,909 2,767,337 3,691,966 2010 Planning Services 2,256,590 2,220,909 2,759,936 2,253,596 3,409,596 2300 Community and Economic Development 2,014,881 1,870,968 8,246,045 4,182,092 5, 808,122 2305 Homeless Program 456,245 237,493 10,546,506 10,445,469 26,180,000 2310 Rent Control 70,910 82,669 97,606 102,271 114,155 2315 Neighborhood Development 188,507 179,658 230,119 216,161 251,738 2500 GPSCVB 456,164 548,582 595,000 587,444 1,115,000 2505 Visitor Information Center 4,343 ‐ 197,000 ‐ 255,809 2510 Tourism 2,042,641 1,636,474 2,014,000 2,211,410 2,405,443 2515 Special Events and Contributions 542,777 12,150 500,000 500,000 500,000 2520 Special Contributions 34,483 ‐ ‐ ‐ ‐ 2525 Film Fest Sponsorship 350,000 ‐ 350, 000 350,000 350,000 2530 Special Contributions ‐ PS Resorts 204,954 ‐ 225,000 225,000 225,000 2535 Chamber of Commerce 86,382 32,267 180,352 70,000 ‐ 2540 Convention Center 2,594,682 2,760,638 3,179,229 3,172,612 2,936,859 2545 Plaza Theater 29,891 203,716 301,150 196,154 2,166,337 3055 Special Development Tracts 55,093 44,124 1,679,747 105,000 ‐ 4000 Library 2,464,050 2,225,816 2,897,681 2,775,660 3,249,404 4005 Library ‐ Welwood 64,703 20,965 169,325 131,729 190,702 4472 Parking Structure Maintenance ‐ 97, 840 153,054 83,331 169,145 6515 Street Maintenance 1,691,775 1,387,755 2,184,696 1,711,770 2,687,169 6520 Downtown Experience Maintenance 1,444,728 1,283,783 1,564,856 1,508,538 2,039,250 6525 Street Cleaning ‐ 20,270 26,400 16,807 26,400 6530 Street Lighting 888,813 928,453 1,042,029 996,790 1,276,104 6535 Railroad Station 17,362 26,407 56,960 24,904 56,590 6545 Parking Structure/Control 314,233 56,081 ‐ ‐ ‐ 8000 Master Lease 1,433,980 1,641,692 1,641,692 1,641,692 1,641,700 Subtotal ‐ General Government 41,171,900 36,265,793 71,766,382 59, 492,101 107,144,513 Police
5000 Police Administration 30,076,000 28,845,693 33,629,614 30,793,704 39,083,050 5005 Jail Operations 365,384 261,359 386,337 279,023 438,741 5010 Animal Control 442,428 329,455 466,782 351,007 562,506 5015 Animal Shelter 1,139,827 989,707 1,069,902 1,159,110 1,157,402 5020 Code Compliance 969,347 1,119,307 1,747,328 1,108,489 2,058,262 5025 Dispatch Center 1,490,109 1,575,452 1,654,192 1,756,634 2,174,752 Subtotal ‐ Police 34,483,096 33,120,972 38,954,156 35,447,966 45,474,713 Fire
6000 Fire Administration 18,523,495 19,103,529 21,551,708 21,538,422 26,842,147 6005 Emergency Management 134,019 44,501 124,250 147,106 167,545 Subtotal ‐ Fire 18,657,514 19,148,030 21,675,958 21,685,528 27,009,692 Parks and Recreation
EXPENDITURE SUMMARY ‐ GENERAL FUND
Item 2C - 119
Dept # Department Description FY 2019‐20 FY 2020‐21 FY 2021‐22 FY 2021‐22 FY 2022‐23 ACTUALS ACTUALS REV BUDGET EST ACTUALS PROPOSED BUDGET EXPENDITURE SUMMARY ‐ GENERAL FUND
6540 Park Maintenance 3,726,800 3,005,831 4,584,373 4,054,548 5,819,428 4500 Recreation 2,076,406 1,716,622 2,475,212 2,269,284 3,780,188 4505 Tennis and Pickleball 2,797 94,578 150,000 84,021 162,610 4510 Skate Park 174,708 87,600 114,366 118,933 166,366 4515 Swim Center 765,624 732,325 1,041,706 825,224 1,166,459 4520 Demuth Community Center 349,894 303,167 515,671 395,847 682,181 4525 James O Jessie DHUC 733,359 733,400 972,218 802,138 1,059,884 4530 Village Fest 487,254 228,754 509,479 448,163 682,104 Subtota
l ‐ Parks and Recreation 8,316,842 6,902,278 10,363,026 8,998,157 13,519,220 1070 PERS Futre Cost Reserve ‐ ‐ 6,000,000 6,000,000 6,000,000 Subtotal ‐ PERS ‐ ‐ 6,000,000 6,000,000 6,000,000 Subtotal ‐ General Fund 102,629,353 95,437,073 148,759,522 131,623,751 199,148,138 Transfers
1116 Budget Transfer ‐ Out 24,074,841 18,622,268 10,095,765 15,095,765 26,863,798 Total General Fund 126,704,194 114,059,341 158,855,287 146,719,516 226,011,936 Item 2C - 120
City of Palm Springs
FY 2022‐23 Budget
All Funds - Fund Balances
Summary
FY 2022-23
Item 2C - 121
City of Palm Springs
FY 2022‐2023 Budget
Fund Balance Schedule ‐ FY 2021‐22
REV TRAN EXP TRAN
Fund Description 7/1/2021
Beginning
Fund Balance
FY 2021‐22
Estimated
Revenue
FY 2021‐22
Estimated
Transfer‐In
FY 2021‐22
Estimated
Expenses
FY 2021‐22
Estimated
Transfer‐Out
6/30/2022
Estimated
Ending Fund
Balance
Fu100 General Fund ‐ Unassigned and Contingencies 52,448,53 4 169,237,645 131,623,751 15,095,765 74,966,663 119 Small Hotel TBID Fund 8,370 700,000 ‐ 700,000 ‐ 8,370 120 Forfeited Assets Fund 261,752 3,200 ‐ 8,206 ‐ 256,746 121 Safety Augmentation Fund 2,086,023 1,015,200 ‐ 971,304 ‐ 2,129,919 123 Special Development Fund 2,008,612 ‐ ‐ 2,008,612 124 CSA 152 Fund 243,060 459,100 ‐ 459,100 ‐ 243,060 125 Recycling Fund 919,242 140,500 ‐ 574,468 ‐ 485,274 132 Parking Capital Programs Fund 544,647 14,985 ‐ ‐ 559,632 133 Special Gas Tax Improvements Fund 1,502,505 1,248,278 ‐ 1,958,637 ‐ 792,146 134 Measure A Improvements Fund 1,572,673 7,741,993 1,447,761 619,500 7,247,405 135 Drainage Fund 1,528,820 516,625 ‐ 852,169 ‐ 1,193,276 136 Emergency Response Fund 289,308 1,020,000 ‐ 1,042,373 ‐ 266,935 137 Community Development Block Grant (4,551) 1,197,733 ‐ 1,193,182 0 138 Sustainability Fund 1,036,799 384,500 ‐ 451,580 ‐ 969,719 140 CFD Public Safety #1 Fund 776,198 1,007,000 ‐ 851,478 931,720 141 Land/Light/Park Maintenance Dist 750,994 235,880 712,571 274,303 142 SB1 RMRA Road Maintenance Rehab 964,307 952,471 ‐ 1,423,134 ‐ 493,644 143 CFD Canyon View 16,845 ‐ ‐ ‐ ‐ 16,845 149 Air Quality Management Fund 150,180 62,000 ‐ 50,000 ‐ 162,180 150 Public Arts Fund 561,394 603,000 ‐ 567,621 596,773 151 Library Endowment Fund 1,865,935 26,000 ‐ 70,000 ‐ 1,821,935 152 Quimby Act Fund 2,523,430 1,100,000 ‐ 2,766,087 ‐ 857,343 160 Special Projects Fund 3,141,400 100,000 ‐ 3,095,000 ‐ 146,400 260 Measure J Capital Projects Fund 21,142,569 19,001,400 ‐ 20,058,581 1,402,832 18,682,556 261 Capital Projects Fund 11,648,618 23,218,706 2,000,000 28,813,077 ‐ 8,054,247 301 Debt Service Fund 3,991,894 ‐ 8,994,097 10,280,604 ‐ 2,705,387 328 AD 2015 ‐ 1 Fund 1,591,551 562,500 ‐ 562,525 ‐ 1,591,526 4xx Airport Fund (405‐416) 86,536,124 33,880,500 ‐ 76,955,586 ‐ 43,461,038 420 Wastewater Treatment Plant (WWTP) 79,711,553 11,805,000 ‐ 20,147,719 ‐ 55,463,334 430 Golf Course Fund 2,358,412 4,800,000 1,124,000 5,544,868 ‐ 2,737,544 510 Fleet Services Fund 5,373,305 5,100,000 ‐ 8,105,273 ‐ 2,368,032 520 Facility Maintenance Fund (4,158,978) 4,900,000 5,000,000 5,381,734 ‐ 359,288 530 Employee Retirement Benefits Fund 5,229,114 22,411,781 ‐ 22,411,781 ‐ 5,229,114 540 Risk Management Fund 10,948,973 16,526,800 ‐ 20,403,512 ‐ 7,072,261 541 Retiree Health Insurance Fund 2,500,593 3,980,682 ‐ 3,980,682 ‐ 2,500,593 550 Energy Fund 2,201,549 1,930,000 ‐ 2,162,896 ‐ 1,968,653 870 Merged #1 Cap Successor 546,211 262,000 ‐ 250,000 ‐ 558,211 874 Housing Successor Agency Fund 11,255,858 52,300 ‐ 3,940,110 ‐ 7,368,048 879 Successor Agency Debt Service (28,426,949) 5,639,262 ‐ 2,808,550 ‐ (25,596,237) Total All Funds 287,646,190 341,837,041 17,118,097 382,625,920 17,118,097 230,951,811 Item 2C - 122
City of Palm Springs
FY 2022‐2023 Budget
Proposed Fund Balance Schedule ‐ FY 2022‐23
REV TRAN EXP TRAN
Fund Description 7/1/2022
Beginning
Fund Balance
FY 2022‐23
Proposed
Budgeted
Revenue
FY 2022‐23
Propoosed
Transfer‐In
FY 2022‐23
Proposed
Budgeted
Expenses
FY 2022‐23
Proposed
Transfer‐Out
6/30/2023
Ending Fund
Balance
Fu100 General Fund ‐ Unassigned and Contingencies 74,966,663 187,274,473 1,000,000 199,148,138 26,863,798 37,229,200 119 Small Hotel TBID Fund 8,370 700,000 ‐ 700,000 ‐ 8,370 120 Forfeited Assets Fund 256,746 ‐ ‐ 239,315 ‐ 17,431 121 Safety Augmentation Fund 2,129,919 1,125,078 ‐ 1,271,088 ‐ 1,983,909 123 Special Development Fund 2,008,612 ‐ ‐ 2,008,612 124 CSA 152 Fund 243,060 459,100 ‐ 335,668 ‐ 366,492 125 Recycling Fund 485,274 223,457 ‐ 693,398 ‐ 15,333 132 Parking Capital Programs Fund 559,632 ‐ ‐ ‐ 559,632 133 Special Gas Tax Improvements Fund 792,146 1,394,633 ‐ 1,798,278 ‐ 388,501 134 Measure A Improvements Fund 7,247,405 6,983,736 9,773,916 ‐ 4,457,225 135 Drainage Fund 1,193,276 301,050 ‐ 846,615 ‐ 647,710 136 Emergency Response Fund 266,935 1,020,000 ‐ 1,043,627 ‐ 243,308 137 Community Development Block Grant 0 1,289,197 ‐ 1,289,197 0 138 Sustainability Fund 969,719 384,500 140,578 584,189 ‐ 910,608 140 CFD Public Safety #1 Fund 931,720 1,007,000 ‐ 911,262 1,027,457 141 Land/Light/Park Maintenance Dist 274,303 235,880 509,983 200 142 SB1 RMRA Road Maintenance Rehab 493,644 1,088,536 ‐ 1,088,536 ‐ 493,644 143 CFD Canyon View 16,845 ‐ ‐ 16,700 ‐ 145 149 Air Quality Management Fund 162,180 62,000 ‐ 101,929 ‐ 122,251 150 Public Arts Fund 596,773 181,000 ‐ 401,334 376,439 151 Library Endowment Fund 1,821,935 ‐ ‐ 1,801,860 ‐ 20,075 152 Quimby Act Fund 857,343 650,000 ‐ 150,000 ‐ 1,357,343 160 Special Projects Fund 146,400 100,000 ‐ 100,000 ‐ 146,400 260 Measure J Capital Projects Fund 18,682,556 20,352,400 ‐ 27,695,885 5,138,500 6,200,571 261 Capital Projects Fund 8,054,247 31,466,614 6,500,000 44,701,592 ‐ 1,319,269 301 Debt Service Fund 2,705,387 ‐ 9,819,450 11,479,011 ‐ 1,045,826 328 AD 2015 ‐ 1 Fund 1,591,526 565,628 ‐ 565,628 ‐ 1,591,526 4xx Airport Fund (405‐416) 43,461,038 67,439,398 ‐ 50,439,956 ‐ 60,460,480 420 Wastewater Treatment Plant (WWTP) 55,463,334 12,007,000 ‐ 22,106,184 ‐ 45,364,150 430 Golf Course Fund 2,737,544 4,585,578 400,000 5,564,231 ‐ 2,158,891 510 Fleet Services Fund 2,368,032 8,367,600 5,824,770 9,194,326 ‐ 7,366,076 520 Facility Maintenance Fund 359,288 6,400,000 6,817,500 6,383,874 ‐ 7,192,914 530 Employee Retirement Benefits Fund 5,229,114 25,892,700 ‐ 25,894,000 ‐ 5,227,814 540 Risk Management Fund 7,072,261 20,854,074 ‐ 20,258,455 ‐ 7,667,880 541 Retiree Health Insurance Fund 2,500,593 3,980,682 ‐ 3,980,682 ‐ 2,500,593 550 Energy Fund 1,968,653 1,930,000 ‐ 2,358,442 ‐ 1,540,211 570 Equipment Replacement Fund ‐ ‐ 1,500,000 1,000,000 ‐ 500,000 870 Merged #1 Cap Successor 558,211 265,000 ‐ 381,833 ‐ 441,379 874 Housing Successor Agency Fund 7,368,048 ‐ ‐ 2,501,565 ‐ 4,866,483 879 Successor Agency Debt Service (25,596,237) 5,639,262 ‐ 2,446,600 ‐ (22,403,575) Total All Funds 230,951,811 414,225,576 32,002,298 459,757,297 32,002,298 185,420,089 Item 2C - 123
City of Palm Springs
FY 2022‐23 Budget
All Funds - Revenues
FY 2022-23
Item 2C - 124
City of Palm Springs
FY 2022‐2023 Budget
Account Account Description FY 2019‐20 FY 2020 ‐21 FY 2021 ‐22 FY 2022 ‐23 ACTUALS ACTUALS REVISED BUDGET PROPOSED BUDGET
Taxes
31005 Current Year Taxes Secured (24,483,261) (26,219,899) (27,420,500) (27,968,910) 31010 Current Year Taxes Unsecured (998,823) (1,122,282) (1,242,000) (1,266,840) 31015 Prior Year Taxes Unsecured ‐ ‐ (46,500) ‐ 31020 In Lieu Prop Tax ‐ Mvil (5,418,600) (5,703,803) (5,889,500) (6,007,290) 31025 Net Ab 1 X 26 (3,913,999) (2,993,099) (3,255,000) (3,255,000) 31035 Cra Pass Thru City Of PS (343,728) (801,494) (558,000) (730,961) 31045 Sales and Use Taxes (13,583,864) (25,232,110) (24,480,500) (30,717,096) 31055 Cannabis Tax (10,177,978) (4,770,184) (4,700,000) (4,794,000) 31056 Cannabis Tax ‐ Meas E ‐ ‐ ‐ (320,000) 31065 M Cannabis Audit Recovery (125,531) (30,711) (27,000) (9,000) 31070 Parking Tax (145,962) (27,204) (46,800) (30,000) 31075 Franchises (3,424,711) (3,277,733) (3,283,600) (3,283,600) 31080 Peg Fees (244,548) ‐ ‐ ‐ 31085 Transient Occupancy Tax (25,491,319) (35,011,254) (34,843,000) (48,377,203) 31090 Transient Occupancy Permit (1,550) (25) (900) ‐ 31100 Tot Audit Recovery (324,791) (81,551) (13,500) (13,500) 31105 Documentary Transfer Tax (720,839) (1,329,406) (865,400) (1,038,993) 31110 New Development Tax (213,129) (384,500) (267,000) (400,000) 31115 Utility Users Tax (7,025,604) (8,284,837) (8,197,200) (11,500,000) Subtotal ‐ Taxes (96,638,237) (115,270,093) (115,136,400) (139,712,393) Licenses and Permits
32000 Business License (1,021,892) (973,416) (1,120,000) (1,000,000) 32005 Building Permits (1,939,180) (2,795,112) (1,939,180) (2,470,583) 32010 Sewer Permits Ins Fee (8,626) (12,509) (7,000) (7,446) 32015 Construction Permits (331,721) (339,152) (264,000) (346,800) 32020 Permit Issuance (136,448) (182,199) (130,000) (185,843) 32025 Sign Permits (27,673) (40,515) (22,000) (27,540) 32030 Transportation Permit (10,662) (11,442) (8,000) (10,200) 32035 Pool Drain Permits (1,623) (1,099) (2,000) (2,040) 32040
Code Compliance Inspections (27,795) (22,094) (21,000) (21,420) 32045 Renewals/Misc Permits (25,621) (7,640) (70,000) (10,415) 32055 Zoning Fees (278,173) (308,685) (300,000) (458,088) 32060 Subdivision Fees (99,592) (108,956) (115,000) (117,300) 32065 Vacation Rental Permit (1,881,304) (1,901,294) (2,005,000) (1,900,000) 32070 Vacant Building Registration (4,701) ‐ (10,000) (4,794) 32075 Sb1473 Building Stand Admin (2,595) (3,366) ‐ ‐ 32085 Rent Control Registration (38,940) (38,220) (42,000) (42,000) 32095 Cannabis Permit Fee (137,014) (123,169) (428,063) (163,200) 32125 State District Access Fee 1186 (23,510) (22,488) ‐ ‐ 32135 Admin Fee ‐ Engineering ‐ ‐ ‐ (43,860) 32140 Covenant ‐ Engineering ‐ ‐ ‐ (15,300) Subtotal ‐ Licenses and Permits (5,997,070) (6,891,355) (6,483,243) (6,826,829) Revenue Summary ‐ All Funds
Item 2C - 125
City of Palm Springs
FY 2022‐2023 Budget
Account Account Description FY 2019‐20 FY 2020 ‐21 FY 2021 ‐22 FY 2022 ‐23 ACTUALS ACTUALS REVISED BUDGET PROPOSED BUDGET
Revenue Summary ‐ All Funds
Intergovernmental
33000 Grants (343,381) (845,571) (11,570,194) (26,146,125) 33005 State Homeowners Tax Rel (119,523) (236,240) (250,000) (250,000) 33010 State Motor In Lieu Tax ‐ ‐ ‐ ‐ 33015 Peace Off Training Funds (174,649) (23,541) (30,000) (30,000) 33510 Mutual Aid Overtime (42,143) (497,516) ‐ ‐ 38015 Federal Grants ‐ (1,386,344) (5,595,000) (5,410,400) Subtotal ‐ Intergovernmental (679,695) (2,989,212) (17,445,194) (31,836,525) Charges for Services
33525 Local Dev Mitigation Fee 7,774 24,010 (1,200) (1,200) 33645 St Highway Maintenance ‐ (1,800) ‐ ‐ 34000 Concessions (3,974) (576) (3,974) (3,974) 34015 Assess Dist Info Gen Fund (7,500) ‐ (7,500) (7,500) 34025 Smoke Detector Inspection (42,949) ‐ ‐ ‐ 34030 Other Charges Current Services (57,006) (32,668) (57,006) (62,158) 34035 Insurance (8,025) ‐ ‐ (3,451) 34040 Towing Fees ‐ ‐ ‐ (76,327) 34050 Multi Unit Fire Insp Fee (179,126) (147,877) (179,126) (191,486) 34060 Shooting Range (2,458) (1,749) (2,458) (3,207) 34065 Fingerprint Fees (3,031) 156 (3,031) (3,240) 34075 Police Contract Ot ‐ ‐ ‐ (53,450) 34080 Fire Inspection Fee (81,106) (13,131) (81,106) (86,702) 34085 Fire Plan Check Fee (146,277) (115,343) (146,277) (156,370) 34090 Fire Commercial Insp Fee (43,340) (36,059) (43,340) (46,330) 34091 Fire Cert Program (1,991) ‐ ‐ (1,176) 34095 Fire Fees Misc (2,650) (1,645) (2,650) (2,833) 34100 Dui Program (1,551) (36,378) (1,551) (33,139) 34110 Building Plan Check Fees (560,365) (671,617) (828,052) (632,848) 34115 Engineering Plan Check Fees (262,077) (372,255) (262,077) (280,160) 34120 Miscellaneous Filing Fee (401,137) (535,749) (401,137) (428,815) 34125 Misc Engineering Fees (36,810) (29,236) (36,810) (39,350) 34135 Inhouse Fast Plan Check Fees ‐ ‐ ‐ ‐ 34140 Real Property Fees (30,218) (26,963) (30,218) (32,303) 34145 Gen Plan Maintenance Surcharge (64,503) (84,742) (64,503) (90,589) 34150 Planning Admin Services ‐ ‐ ‐ (10,690) 34165 Administrative Service Charges (2,134,057) (2,168,092) (2,100,000) (2,312,247) 34181 Parklet Fees ‐ ‐ ‐ (48,105) 34190 Nuisance Abatement (18,750) (32,213) (18,750) (20,044) 34195
Nuisance Abatement Admin (5,221) (1,919) (5,221) (5,581) 34206 PS USD Officer (146,802) ‐ (146,802) (156,931) 34207 Rent A Cell (45,986) (45,986) (45,986) (49,159) 34320 Issuance Fee (1,785) ‐ ‐ (10,835) 34325 Tlc/Psvu Site Fees (1,295) ‐ (3,080) (3,293) 34330 Friends Of The Library ‐ (3,674) (26,847) ‐ 34335 Library Fees (8,676) (939) (5,000) (5,345) 34350 Camp (105,067) (60,372) (105,067) (54,038) 34355 Instructional Dance (676) ‐ ‐ ‐ 34360 Fitness (74,262) 326 (74,938) (2,138) Item 2C - 126
City of Palm Springs
FY 2022‐2023 Budget
Account Account Description FY 2019‐20 FY 2020 ‐21 FY 2021 ‐22 FY 2022 ‐23 ACTUALS ACTUALS REVISED BUDGET PROPOSED BUDGET
Revenue Summary ‐ All Funds
34365 Youth Programs (83,614) (475) (83,614) (89,383) 34370 Facilites Rent (200,545) (101,830) (200,545) (214,383) 34376 Special Activities (943,514) (941,547) (946,514) (320,700) 34380 Location Permits (15,660) (23,925) (15,660) (17,104) 34390 Instructional Classes (7,346) (1,027) (7,346) (37,415) 34395 Membership (7,785) (8,002) (7,785) (11,438) 34400 Baseball Stadium Rent (111,789) (144,228) (111,789) (120,797) 34420 Microfilming Fees (31,975) (32,031) (31,975) (35,268) 34425 Rancho Park Ii Landscape (9,348) (9,348) (9,348) (9,993) 34430 Daily Admissions (42,964) (51,800) (42,964) (45,929) 34435 Group Lessons (432) (337) (432) (3,207) 34440 Private Lessons ‐ ‐ ‐ ‐ 34445 Pool Rental Group (49,033) (7,215) (49,033) (21,380) 34450 Pool Passes (40,673) (102,321) (40,673) (80,175) 34455 Coin Lockers ‐ ‐ ‐ ‐ 34460 Tournaments (657) ‐ (657) ‐ 34465 Banner Hanging (6,555) (1,642) ‐ (7,500) 34470 TRACT (29,754) (8,405) ‐ (5,861) 34475 Henry Frank Parking (3,012) (192) ‐ ‐ 34480 Villagefest (346,116) (2,233) (25,000) (150,000) Subtotal ‐ Charges for Services (6,401,665) (5,833,046) (6,257,042) (6,085,547) Fines & Penalties
35000 False Alarm Fee (314,774) (128,223) (140,000) (140,000) 35001 Alarm Permits ‐ (153,999) (170,518) (170,518) 35005 Vehicle Code Fines (82,819) (105,631) (82,819) (82,819) 35010 Criminal Code Fines (13,928) (24,154) (13,928) (35,490) 35015 Parking Violations (115,428) (23,076) (5,075) (98,200) 35020 Late Charges ‐ ‐ ‐ ‐ 35025 Library Fines and Fees (7,128) (371) (7,128) (7,100) 35035 Administrative Citations (202,798) (228,805) (202,798) (202,798) 35040 Parking Violation Admin (1,823) (160) ‐ ‐ Subtotal ‐ Charges for Services (738,699) (664,419) (622,266) (736,925) Use of Money
36000 Interest Income (650,476) 246,860 (500,000) (500,000) 36010 Unrealized Gain Or Loss (834,855) 1,169,988 ‐ ‐ 34371 Building/Facilities Rent (181,930) (121,176) (182,582) (213,800) 34385 Village Green Rental (25,676) (23,586) (24,970) (26,693) Subtotal ‐ Use of Money (1,692,938) 1,272,086 (707,552) (740,493) Miscellaneous Revenue
34485 Walk of Stars (181,700) (45,000) ‐ ‐ Item 2C - 127
City of Palm Springs
FY 2022‐2023 Budget
Account Account Description FY 2019‐20 FY 2020 ‐21 FY 2021 ‐22 FY 2022 ‐23 ACTUALS ACTUALS REVISED BUDGET PROPOSED BUDGET
Revenue Summary ‐ All Funds
34486 Plaza Theater Donations ‐ (150,269) ‐ ‐ 37000 Penalty/Interest Deliq Taxes (141,565) (205) (141,565) ‐ 37005 Waste Disposal Clearing (25,309) (117,434) (25,309) (126,127) 37010 Audit Recovery (1,243) (2,711) (1,243) (1,243) 37015 Contrib Non‐Govt Sources (380,394) (301,387) (728) ‐ 37025 Legal Fee Reimbursement (275) ‐ (275) (275) 37035 Smip (1,064) (1,163) (364) ‐ 37040 Smip Ii ‐ (306) ‐ ‐ 37045 Miscellaneous Revenue (351,289) (111,139) (700) ‐ 37050 Cashier Over 19 43 ‐ ‐ 37060 Damage Recovery (20,321) (26,330) ‐ ‐ 37095 Settlement Revenue (39,428) (36,795) ‐ ‐ 37500 Contributions ‐Non Govt ‐ ‐ ‐ ‐ 37510 Restricted Donations ‐ (23,638) (337,550) ‐ 37515 Rent ‐ Master Lease (1,209,167) (1,207,065) (1,208,116) (1,208,116) 37525 Reimbursemen t (29,390) (2,377) ‐ ‐ 38220 Electrical Reimbursement (1,937) ‐ ‐ ‐ 31120 Low/Mod Housing Residual (6) ‐ ‐ ‐ 31125 All Other RDA Residual ‐ ‐ ‐ ‐ Subtotal ‐ Miscellaneous Revenue (2,383,068) (2,025,775) (1,715,850) (1,335,761) Sale of Real Property
37520 Sale Real Or Personal Property (3,157) (12,106) ‐ ‐ Subtotal ‐ Sale of Real Property (3,157) (12,106) ‐ ‐ Subtotal General Fund (114,534,530) (132,413,920) (148,367,547) (187,274,473) 39999 Budget Transfer In (9,407,209) (11,943,084) ‐ (1,000,000) Total General Fund (123,941,739) (144,357,004) (148,367,547) (188,274,473) 31170 Tbid (358,332) (515,727) (440,287) (700,000) 31171 TBID Vacation Rental ‐ ‐ (1,050,000) ‐ 36000 Interest Income (142) (473) ‐ ‐ TOTAL 119 Small Hotel TBID Fund (358,475) (516,200) (1,490,287) (700,000) 35050 Forfeited Assets ‐Federal (18,720) ‐ ‐ ‐ 35060 Forfeited Assets ‐Riv Cnty (35,388) ‐ ‐ ‐ 36000 Interest Income (3,934) (2,467) ‐ ‐ 36010 Unrealized Gain Or Loss ‐ 778 ‐ ‐ 37045 Miscellaneous Revenue ‐ ‐ ‐ ‐ TOTAL 120 Forfeited Assets (58,042) (1,689) ‐ ‐ 31045 Sales and Use Taxes (1,087,260) (1,186,920) (972,368) (1,125,078) Item 2C - 128
City of Palm Springs
FY 2022‐2023 Budget
Account Account Description FY 2019‐20 FY 2020 ‐21 FY 2021 ‐22 FY 2022 ‐23 ACTUALS ACTUALS REVISED BUDGET PROPOSED BUDGET
Revenue Summary ‐ All Funds
35030 Ambulance Compliance Fees (49,156) (46,592) ‐ ‐ 36000 Interest Income (29,735) (17,708) ‐ ‐ 36010 Unrealized Gain Or Loss ‐ 5,573 ‐ ‐ 37500 Contributions ‐Non Govt ‐ (50,000) ‐ ‐ TOTAL 121 Safety Augmentation Fu (1,166,150) (1,295,646) (972,368) (1,125,078) 33610 Csa 152 Assessment (425,132) (299,880) (459,100) (459,100) 36000 Interest Income (568) (1,629) ‐ ‐ TOTAL 124 CSA 152 Fund (425,700) (301,509) (459,100) (459,100) 33000 Grants (19,034) (11,956) ‐ (80,457) 33640 Community Cleanup Credit ‐ ‐ ‐ (17,500) 34210 Recycling Surcharge (121,069) (128,694) (125,500) (125,500) 36000 Interest Income (21,042) (9,449) ‐ ‐ 36010 Unrealized Gain Or Loss ‐ 4,326 ‐ ‐ 39999 Budget Transfer In ‐ ‐ ‐ ‐ TOTAL 125 Recycling Fund (161,146) (145,772) (125,500) (223,457) 34175 In Lieu Parking Fees (7,200) ‐ ‐ ‐ 36000 Interest Income (9,350) (5,084) ‐ ‐ 36010 Unrealized Gain Or Loss ‐ 1,620 ‐ ‐ TOTAL 132 Parking In‐Lieu CIP (16,551) (3,464) ‐ ‐ 33530 State Gas Tax 2107 Funds (317,371) (332,253) (356,980) (420,916) 33535 State Gas Tax 2107.5 Fnds (6,000) (6,000) (6,000) (6,000) 33540 State Gas Tax 2106 Funds (153,674) (153,898) (174,277) (189,286) 33545 State Gas Tax 2105 Funds (250,362) (245,509) (280,518) (308,102) 33560 State Gas Tax 2103 Funds (347,776) (330,592) (430,503) (470,329) 36000 Interest Income (15,522) (14,017) ‐ ‐ 36010 Unrealized Gain Or Loss ‐ 4,513 ‐ ‐ 37525 Reimbursemen t (3,825) ‐ ‐ ‐ TOTAL 133 Special Gas Tax Improv (1,094,530) (1,077,757) (1,248,278) (1,394,633) 31045 Sales and Use Taxes (2,301,944) (3,101,321) (2,532,138) (3,151,000) 33000 Grants ‐ 516,000 ‐ ‐ 33003 Regional Funds CVAG (790,813) (1,514,264) (7,077,413) (3,424,333) 33500 Transport Unif Mitigation Fee 22,146 ‐ ‐ ‐ 36000 Interest Income (44,761) (16,734) ‐ ‐ 36005 Interest Income‐Fiscal Agent (13,141) (0) ‐ ‐ 36010 Unrealized Gain Or Loss ‐ 7,115 ‐ ‐ 37015 Contrib Non‐Govt Sources ‐ (247,051) ‐ (408,403) 37045 Miscellaneous Revenue ‐ (64) ‐ ‐ 39999 Budget Transfer In (1,039,158) ‐ ‐ ‐ TOTAL 134 Measure A Improvements (4,167,671) (4,356,319) (9,609,551) (6,983,736) Item 2C - 129
City of Palm Springs
FY 2022‐2023 Budget
Account Account Description FY 2019‐20 FY 2020 ‐21 FY 2021 ‐22 FY 2022 ‐23 ACTUALS ACTUALS REVISED BUDGET PROPOSED BUDGET
Revenue Summary ‐ All Funds
32100 Central Zone (144,795) (196,769) (33,540) (33,540) 32105 Southeast Zone (4,731) (9,964) (137,848) (137,848) 32110 North Zone (38,228) (84,643) (129,662) (129,662) 32115 South Zone (3,662) (12,338) ‐ ‐ 32120 East Zone (13,863) (31,481) ‐ ‐ 36000 Interest Income (23,262) (13,547) ‐ ‐ 36010 Unrealized Gain Or Loss ‐ 4,247 ‐ ‐ TOTAL 135 Drainage Fund (228,541) (344,497) (301,050) (301,050) 36000 Interest Income (2,537) (1,589) ‐ ‐ 36010 Unrealized Gain Or Loss ‐ 764 ‐ ‐ 37105 911 Emergency Response Fee (1,025,897) (1,272,953) (1,020,000) (1,020,000) 39999 Budget Transfer In ‐ ‐ ‐ ‐ TOTAL 136 Emergency Response Fun (1,028,434) (1,273,778) (1,020,000) (1,020,000) 33000 Grants (290,997) (1,071,012) (1,028,580) (1,289,197) 34375 Land Rental (412) (450) ‐ ‐ 39999 Budget Transfer In ‐ (1,000) ‐ ‐ TOTAL 137 Community Develop Block Grant (291,409) (1,072,461) (1,028,580) (1,289,197) 33000 Grants (19,280) ‐ ‐ ‐ 34215 Diversion Facility Fee (370,174) (380,005) (384,500) (384,500) 36000 Interest Income (12,099) (8,297) ‐ ‐ 36010 Unrealized Gain Or Loss ‐ 2,568 ‐ ‐ 37015 Contrib Non‐Govt Sources (900) (810) ‐ ‐ 39999 Budget Transfer In (140,578)
TOTAL 138 Sustainability Fund (402,452) (386,544) (384,500) (525,078) 33620 Cfd 2005 ‐1 (837,017) (944,365) (963,150) (963,150) 33630 Cfd 2007 ‐1 (40,083) (44,292) (43,850) (43,850) 36000 Interest Income (20,622) (1,833) ‐ ‐ 36010 Unrealized Gain Or Loss ‐ 593 ‐ ‐ 39999 Budget Transfer In ‐ ‐ ‐ ‐ TOTAL 140 CFD Public Safety #1 Fund (897,722) (989,897) (1,007,000) (1,007,000) 31130 Parkway Maint District 9 (17,066) (16,951) (17,410) (17,410) 31135 Parkway Lighting Mnt 7 (23,978) (14,583) (14,500) (14,500) 31140 Parkway Maint Dist 10 (88,058) (572) (143,800) (143,800) 31145 Lighting Maint District 3 (4,165) (12,296) (4,300) (4,300) 31150 Parkway Maint District 6A (5,137) (5,054) (5,200) (5,200) 31155 Parkway Maint District 6C (12,266) (12,266) (12,400) (12,400) 31160 Pmd 10 Zone 2 (76,198) (1,184) ‐ ‐ 31165 Lighting Maint District 12 (16,339) (8,179) (16,550) (16,550) 34230 Parkway Maint District 8 (21,956) (20,555) (21,720) (21,720) Item 2C - 130
City of Palm Springs
FY 2022‐2023 Budget
Account Account Description FY 2019‐20 FY 2020 ‐21 FY 2021 ‐22 FY 2022 ‐23 ACTUALS ACTUALS REVISED BUDGET PROPOSED BUDGET
Revenue Summary ‐ All Funds
36000 Interest Income (13,121) (7,577) ‐ ‐ 36010 Unrealized Gain Or Loss ‐ 2,406 ‐ ‐ TOTAL 141 Land/Light/Park Maintenance (278,284) (96,811) (235,880) (235,880) 33585 Loan Repayment (54,787) ‐ ‐ ‐ 33590 Traffic Signal Rehab (775,930) (872,833) (952,471) (1,088,536) 36000 Interest Income (9,971) (3,948) ‐ ‐ 36010 Unrealized Gain Or Loss ‐ 1,064 ‐ ‐ TOTAL 142 SB1 RMRA Road Maint Rehab (840,688) (875,717) (952,471) (1,088,536) 33635 CFD 2019 ‐1 ‐ ‐ ‐ ‐ 36000 Interest Income (677) (217) ‐ ‐ 36010 Unrealized Gain Or Loss ‐ 72 ‐ ‐ TOTAL 143 CFD Canyon View (677) (145) ‐ ‐ 33575 Air Quality Mngmnt Fees (61,444) (46,182) (62,000) (62,000) 36000 Interest Income (2,404) (1,383) ‐ ‐ 36010 Unrealized Gain Or Loss ‐ 423 ‐ ‐ TOTAL 149 Air Quality Management Fund (63,848) (47,142) (62,000) (62,000) 34200 Public Arts Fee (293,063) (373,028) (180,000) (180,000) 36000 Interest Income (8,095) (5,502) (1,000) (1,000) 36010 Unrealized Gain Or Loss ‐ 1,712 ‐ ‐ 37015 Contrib Non‐Govt Sources (2,799) ‐ ‐ ‐ TOTAL 150 Public Arts Fund (303,957) (376,818) (181,000) (181,000) 34330 Friends Of The Library (6,024) ‐ ‐ ‐ 36000 Interest Income (34,059) (17,440) ‐ ‐ 36010 Unrealized Gain Or Loss ‐ 5,592 ‐ ‐ 37015 Contrib Non‐Govt Sources (125) (1,766) (75) ‐ 37505 Unrestricted Donations (16) (17) (25,000) ‐ TOTAL 151 Library Endowment Fund (40,223) (13,631) (25,075) ‐ 34415 Quimby Act Fees (577,622) (1,033,767) (580,000) (580,000) 36000 Interest Income (81,573) (35,802) (70,000) (70,000) 36010 Unrealized Gain Or Loss ‐ 12,225 ‐ ‐ TOTAL 152 Quimby Act Fund (659,195) (1,057,343) (650,000) (650,000) 33000 Grants (12,450) ‐ ‐ ‐ 34040 Towing Fees (118,630) (77,004) ‐ ‐ 34075 Police Contract Ot (144,100) (114,021) (100,000) (100,000) 34100 Dui Program (32,091) (10) ‐ ‐ 34376 Special Activities (730) ‐ ‐ ‐ Item 2C - 131
City of Palm Springs
FY 2022‐2023 Budget
Account Account Description FY 2019‐20 FY 2020 ‐21 FY 2021 ‐22 FY 2022 ‐23 ACTUALS ACTUALS REVISED BUDGET PROPOSED BUDGET
Revenue Summary ‐ All Funds
36000 Interest Income (50,519) (29,007) ‐ ‐ 36010 Unrealized Gain Or Loss ‐ 9,151 ‐ ‐ 37015 Contrib Non‐Govt Sources (198,866) (18,598) ‐ ‐ TOTAL 160 Special Projects (557,387) (229,490) (100,000) (100,000) 31050 Measure J Sales Tax (14,829,517) (17,770,795) (17,800,000) (20,352,400) 36000 Interest Income (428,552) (193,211) ‐ ‐ 36010 Unrealized Gain Or Loss ‐ 53,922 ‐ ‐ 37015 Contrib Non‐Govt Sources ‐ ‐ ‐ ‐ 37525 Reimbursemen t (1,665) ‐ ‐ ‐ 39999 Budget Transfer In ‐ ‐ ‐ ‐ 37045 Miscellaneous Revenue ‐ ‐ ‐ ‐ TOTAL 260 Measure J Capital Projects (15,259,734) (17,910,084) (17,800,000) (20,352,400) 32130 Technology Fee (445,671) (653,994) (100,000) (100,000) 33000 Grants (2,116,081) (2,130,301) (14,020,708) (28,568,214) 33003 Regional Funds CVAG ‐ (10,701) ‐ ‐ 33522 Open Space ‐ ‐ ‐ ‐ 33590 Traffic Signal Rehab (3,559) (229,170) (1,399,200) (1,399,200) 33595 City Facilities (1,200) ‐ ‐ (1,399,200) 33596 AQMD Solar Pv (214,638) ‐ ‐ ‐ 33597 Hsip Cycle 7 (93,323) (317,514) (2,000,000) ‐ 33598 Hsip Cycle 8 (160,967) (154,397) (5,698,798) ‐ 33599 Fy17 Shsp (6,752) ‐ ‐ ‐ 33600 Indian Reservation Road ‐ ‐ ‐ ‐ 33601 Prop 1 Grt Reimbursement ‐ ‐ ‐ ‐ 36000 Interest Income (285,225) (123,649) ‐ ‐ 36010 Unrealized Gain Or Loss ‐ 41,836 ‐ ‐ 36050 Bogert Bridge Assessment ‐ (15,876) ‐ ‐ 37015 Contrib Non‐Govt Sources (345,736) (5,063) ‐ ‐ 37045 Miscellaneous Revenue ‐ (3,102) ‐ ‐ 39999 Budget Transfer In (6,257,329) (2,612,300) (2,000,000) (6,500,000) 37045 Miscellaneous Revenue (36,520,000) ‐ ‐ ‐ TOTAL 261 Capital Projects Fund (46,450,481) (6,214,231) (25,218,706) (37,966,614) 36000 Interest Income (1,907) (8,582) ‐ ‐ 36005 Interest Income‐Fiscal Agent (50,779) (1,179) ‐ ‐ 37099 Proceeds From 2021 LRB A ‐ (33,495,000) ‐ ‐ 39302 PERS / Pr Tax ‐ (799,028) ‐ ‐ 39999 Budget Transfer In (12,972,520) (12,011,328) (8,994,097) (9,819,450) TOTAL 301 Debt Service Fund (13,025,206) (46,315,115) (8,994,097) (9,819,450) 36000 Interest Income (144) ‐ ‐ ‐ TOTAL 311 A.D. 143 Debt Service (144) ‐ ‐ ‐ Item 2C - 132
City of Palm Springs
FY 2022‐2023 Budget
Account Account Description FY 2019‐20 FY 2020 ‐21 FY 2021 ‐22 FY 2022 ‐23 ACTUALS ACTUALS REVISED BUDGET PROPOSED BUDGET
Revenue Summary ‐ All Funds
36000 Interest Income (1,598) ‐ ‐ ‐ TOTAL 312 A.D. 143 Reserve (1,598) ‐ ‐ ‐ 36000 Interest Income (35) ‐ ‐ ‐ TOTAL 313 A.D. 146 Debt Service (35) ‐ ‐ ‐ 36000 Interest Income (539) ‐ ‐ ‐ TOTAL 314 A.D. 146 Reserve (539) ‐ ‐ ‐ 36000 Interest Income (24) ‐ ‐ ‐ TOTAL 322 A.D. 159 Debt Service (24) ‐ ‐ ‐ 33615 Assessment District ‐ ‐ ‐ ‐ 36000 Interest Income (3) ‐ ‐ ‐ TOTAL 324 A.D. 157/158 Refi (3) ‐ ‐ ‐ 33615 Assessment District (563,352) (566,383) (562,600) (565,628) 36000 Interest Income (1,533) (1,589) ‐ ‐ 36005 Interest Income‐Fiscal Agent (3,721) (17) ‐ ‐ TOTAL 328 A.D. 2015 ‐1 (568,606) (567,988) (562,600) (565,628) 36000 Interest Income (408,980) (228,958) ‐ (320,000) 36010 Unrealized Gain Or Loss ‐ 72,125 ‐ ‐ 38125 Customer Facility Charge (1,873,450) (1,234,510) (1,750,000) (7,145,000) TOTAL 405 Airport Customer Facility Fund (2,282,430) (1,391,343) (1,750,000) (7,465,000) 36000 Interest Income (28,568) (17,641) ‐ (50,000) 36005 Interest Income‐Fiscal Agent (316,858) (6,962) ‐ ‐ 36010 Unrealized Gain Or Loss ‐ 5,420 ‐ ‐ 38010 Resident Discount Cards ‐ ‐ ‐ ‐ 38080 Passenger Facility Chg ‐ (2,636,590) (4,275,000) (6,817,000) 38125 Off‐Airport Rental Car (4,104,645) ‐ ‐ ‐ 39999 Budget Transfer In ‐ (2,712,880) ‐ ‐ TOTAL 410 Airport Passenger Charges (4,450,071) (5,368,652) (4,275,000) (6,867,000) 34050 Multi Unit Fire Insp Fee ‐ ‐ (35,000) ‐ 34490 LIMO/EXEC/Chart ‐ (25,224) ‐ ‐ 36000 Interest Income (224,849) (105,754) (180,000) (100,000) 36010 Unrealized Gain Or Loss ‐ 32,417 ‐ ‐ 37100 Cares Act Funds (1,626,857) (3,451,322) ‐ (5,989,698) 37110 CRRSAA ‐Airport ‐ ‐ ‐ (1,100,000) 37115 CRRSAA ‐Concession ‐ ‐ ‐ (4,800,000) Item 2C - 133
City of Palm Springs
FY 2022‐2023 Budget
Account Account Description FY 2019‐20 FY 2020 ‐21 FY 2021 ‐22 FY 2022 ‐23 ACTUALS ACTUALS REVISED BUDGET PROPOSED BUDGET
Revenue Summary ‐ All Funds
38000 Parking Violation (23,363) (10,345) (20,000) (12,000) 38005 Parking Violation Admin (10) (4) ‐ ‐ 38010 Misc Revenue ‐ Airport (40,548) (146,906) (128,000) (139,000) 38020 Scheduled Landing Fees (2,069,780) (2,107,977) (2,130,000) (3,340,000) 38030 Landing Fee Surcharge (1,186,601) (844,474) (1,071,000) (1,783,000) 38035 Airfield Concessions (241,824) (301,059) (310,000) (310,000) 38065 Property Rental‐Non Avtn (448,310) (447,740) (520,000) (450,000) 38070 Hangar Rental ‐ ‐ ‐ (30,000) 38075 Land Rental ‐ 341 (1,235,590) (1,317,324) (1,605,000) (1,223,000) 38085 Leased Parking (3,267,861) (2,680,743) (3,326,000) (4,704,000) 38090 Airport Use Permits (73,946) (40,973) (120,000) (75,000) 38095 Employee Parking Permits (15,200) (14,120) (25,000) (20,000) 38100 Term Air Comm Rentals (1,934,754) (1,971,523) (2,197,000) (2,094,000) 38105 Term Non‐Air Comm Rentals (1,457,435) (946,725) (1,000,000) (1,741,300) 38110 Ready Return Lot (1,020,706) (421,601) (750,000) (300,000) 38115
Advertising (400,539) (233,048) (256,000) (400,000) 38120 On‐Airport Rental Car (6,480,246) (5,263,544) (5,837,000) (8,899,000) 38125 Off‐Airport Rental Car (32,599) (42,029) (35,000) (39,000) 38130 Airport Access Fees (54,715) (57,989) (70,000) (45,000) 38135 Commercial Airport Fee (610,046) (679,029) (730,000) (853,000) 38140 Terminal Concessions (9,858) (10,219) (10,000) (97,200) 38145 Taxi Access Fees (667,602) (335,469) (631,000) (667,000) 38150 Term Usage Hold Room Fee (869,250) (921,012) (892,000) (1,034,000) 38155 Ground Transportation Ctr ‐ ‐ ‐ ‐ 38160 Vasi Power Reimb (2,160) (2,160) (3,000) (2,200) 38165 Customs Fees (259,145) (228,456) (240,000) (349,000) 38175 Security Gate Passes‐Id (41,804) (31,178) (45,000) (47,000) 38180 Waste Disposal Fees (1,548) 129 (2,000) ‐ 38185 Ps Air Museum Admissions (4,116) 9 ‐ ‐ 38190 Ps Air Museum Sales (1,806) (270) ‐ ‐ 38195 Ps Air Museum Food & Bev (8) 9 ‐ ‐ 38200 Admin In Lieu Of Catering (3,971) 9 ‐ ‐ 38205 Airport Security Act 2001 (116,800) (144,800) (120,000) (264,000) 38220 Electrical Reimbursement (128,830) (66,103) (125,000) (130,000) 38225 Tenant Reimbursement (31,646) ‐ (40,000) ‐ 38230 Faa Chrc Fingerprint (43,023) (25,721) (47,000) (32,000) 39405 Insurance Recoveries ‐ ‐ ‐ ‐ TOTAL 415 Airport Fund (24,627,346) (22,842,267) (22,500,000) (41,069,398) 36000 Interest Income (150,431) (85,089) ‐ ‐ 36010 Unrealized Gain Or Loss ‐ 25,311 ‐ ‐ 38015 Federal Grants (4,161,269) (5,316,337) (5,355,500) (7,406,922) 39999 Budget Transfer In (8,330,903) (12,147,780) ‐ (4,631,078) TOTAL 416 Airport Capital Projects Fund (12,642,603) (17,523,895) (5,355,500) (12,038,000) 36000 Interest Income (697,595) (430,904) (150,000) (150,000) 36010 Unrealized Gain Or Loss ‐ 131,487 ‐ ‐ 38700 Sewer Service Charges (10,397,824) (10,772,717) (10,600,000) (10,600,000) Item 2C - 134
City of Palm Springs
FY 2022‐2023 Budget
Account Account Description FY 2019‐20 FY 2020 ‐21 FY 2021 ‐22 FY 2022 ‐23 ACTUALS ACTUALS REVISED BUDGET PROPOSED BUDGET
Revenue Summary ‐ All Funds
38705 Sewer Connection Fee (608,185) (1,019,845) (800,000) (800,000) 38710 Sewer Street Maint Chg (6,537) (31,867) (5,000) (7,000) 38715 Septage Hauler (469,647) (534,220) (250,000) (450,000) 38730 Miscellaneous (113,733) ‐ ‐ ‐ TOTAL 420 Wastewater Treatment Plant (12,293,521) (12,658,066) (11,805,000) (12,007,000) 34035 Insurance (653,981) ‐ ‐ ‐ 36000 Interest Income (9,022) (32,936) ‐ ‐ 36005 Interest Income‐Fiscal Agent (112) (2) ‐ ‐ 38900 Tahquitz Green Fees & Crt (3,543,292) (3,550,384) (4,188,681) (4,570,578) 38910 Resident Discount Cards (8,755) (368) (15,000) (15,000) 39999 Budget Transfer In (1,814,000) (2,588,900) (1,124,000) (400,000) TOTAL 430 Golf Course Fund (6,029,162) (6,172,589) (5,327,681) (4,985,578) 33001 Intergovermental ‐ ‐ ‐ ‐ 36000 Interest Income (77,257) (38,844) ‐ ‐ 36010 Unrealized Gain Or Loss ‐ 11,953 ‐ ‐ 37060 Damage Recovery ‐ ‐ ‐ ‐ 37520 Sale Real Or Personal Property (11,367) (145,803) ‐ ‐ 39020 City Vehicle Replace Rent (3,424,100) (3,562,000) (4,200,000) (8,367,600) 39030 Miscellaneous Mvr ‐ (2,000) ‐ ‐ 39405 Insurance Recoveries ‐ (12,059) ‐ ‐ 39620 Contributed Capital (36,140) ‐ ‐ ‐ 39999 Budget Transfer In (435,000) ‐ ‐ (5,824,770) TOTAL 510 Fleet Services Fund (3,983,864) (3,748,753) (4,200,000) (14,192,370) 36000 Interest Income (65,450) (32,761) ‐ ‐ 36010 Unrealized Gain Or Loss ‐ 10,243 ‐ ‐ 37015 Contrib Non‐Govt Sources ‐ (291) ‐ ‐ 37045 Miscellaneous Revenue ‐ (164) ‐ ‐ 37060 Damage Recovery ‐ (11,446) ‐ ‐ 38215 Customer Facility Charge (4,037,200) (4,080,800) (4,900,000) (6,400,000) 39999 Budget Transfer In (120,900) (104,400) (5,000,000) (6,817,500) TOTAL 520 Facility Maintenance Fund (4,223,550) (4,219,618) (9,900,000) (13,217,500) 36000 Interest Income (10,350) 289,104 ‐ ‐ 36010 Unrealized Gain Or Loss ‐ ‐ ‐ ‐ 37045 Miscellaneous Revenue ‐ ‐ ‐ ‐ 39302 PERS / Pr Tax (23,888,154) (23,228,027) (22,411,781) (25,892,700) TOTAL 530 Employee Retirement Benefits (23,898,504) (22,938,923) (22,411,781) (25,892,700) 33000 Grants ‐ (518,629) ‐ ‐ 33605 Fed Emer Relief Funds (46,534) ‐ ‐ ‐ 34035 Insurance ‐ ‐ ‐ ‐ 36000 Interest Income (198,146) (150,183) ‐ ‐ Item 2C - 135
City of Palm Springs
FY 2022‐2023 Budget
Account Account Description FY 2019‐20 FY 2020 ‐21 FY 2021 ‐22 FY 2022 ‐23 ACTUALS ACTUALS REVISED BUDGET PROPOSED BUDGET
Revenue Summary ‐ All Funds
36010 Unrealized Gain Or Loss ‐ 47,344 ‐ ‐ 37095 Settlement Revenue ‐ ‐ ‐ ‐ 37100 Cares Act Funds ‐ (108,862) ‐ ‐ 37525 Reimbursement ‐ (117,844) ‐ ‐ 39400 Interfund Serv Charge Fringes (8,338,845) (8,603,424) (9,915,600) (10,120,737) 39401 Risk Insurance (3,420,800) (3,528,400) (2,194,700) (5,854,337) 39402 Workers Comp Ins Rev (4,553,927) (4,896,593) (3,737,500) (4,200,000) 39405 Insurance Recoveries (5,000) (25,400) ‐ ‐ 39410 Cobra (8,608) (17,752) (25,000) (25,000) 39415 Special Events Liab Ins (7,786) (930) (4,000) (4,000) 39420 Pr Deductions Insurance (491,753) (501,413) (565,000) (565,000) 39425 Pr Deductions Supp Life ‐ ‐ (3,000) (3,000) 39430 Pr Deductions Std Ins (84,567) (79,762) (82,000) (82,000) 39455 Airport Lightning 2018 Recov ‐ ‐ ‐ ‐ 39999 Budget Transfer In (8,064,877) (6,000,000) ‐ ‐ TOTAL 540 Risk Management Fund (25,220,843) (24,501,847) (16,526,800) (20,854,074) 36000 Interest Income (28,417) (18,580) ‐ ‐ 36010 Unrealized Gain Or Loss ‐ 5,422 ‐ ‐ 37045 Miscellaneous Revenue ‐ ‐ ‐ ‐ 39435 Retirees Contributions (144,327) (138,648) (160,000) (160,000) 39436 OPEB Retiree Health (3,355,700) (3,516,000) (3,820,682) (3,820,682) TOTAL 541 Retiree Health Insurance Fund (3,528,444) (3,667,806) (3,980,682) (3,980,682) 36000 Interest Income (65,613) (37,246) ‐ ‐ 36010 Unrealized Gain Or Loss ‐ 11,689 ‐ ‐ 37045 Miscellaneous Revenue ‐ (3,964) ‐ ‐ 39505 Muni Cold Water (1,684,108) (1,550,810) (1,700,000) (1,700,000) 39510 Muni Cold Water Cogen (46,930) (47,844) ‐ ‐ 39520 Muni Electric Sales ‐ ‐ ‐ ‐ 39525 Sunrise / Cold Water (279,098) (242,915) (230,000) (230,000) 39530 Sunrise Cold Water Cogen (12,086) (11,831) ‐ ‐ 39999 Budget Transfer In ‐ (1,174,190) ‐ ‐ TOTAL 550 Energy Fund (2,087,835) (3,057,111) (1,930,000) (1,930,000) 39999 Budget Transfer In ‐ ‐ ‐ (1,500,000) TOTAL 570 Equipment Replacement ‐ ‐ ‐ (1,500,000) 31040 Rpttf (8,000) (7,500) (15,000) (15,000) 31041 Admin 3% (125,000) ‐ (250,000) (250,000) 34371 Building/Facilities Rent ‐ ‐ ‐ ‐ 36000 Interest Income (1,966) (774) ‐ ‐ 36010 Unrealized Gain Or Loss ‐ 328 ‐ ‐ 37520 Sale Real Or Personal Property ‐ ‐ ‐ ‐ 39999 Budget Transfer In ‐ (103,668) ‐ ‐ Item 2C - 136
City of Palm Springs
FY 2022‐2023 Budget
Account Account Description FY 2019‐20 FY 2020 ‐21 FY 2021 ‐22 FY 2022 ‐23 ACTUALS ACTUALS REVISED BUDGET PROPOSED BUDGET
Revenue Summary ‐ All Funds
TOTAL 870 Merged #1 Cap Successor (134,966) (111,614) (265,000) (265,000) 36000 Interest Income (92,977) (48,105) ‐ ‐ 36010 Unrealized Gain Or Loss ‐ 16,377 ‐ ‐ 37045 Miscellaneous Revenue ‐ (500) ‐ ‐ 37095 Settlement Revenue ‐ ‐ ‐ ‐ 37520 Sale Real Or Personal Property ‐ ‐ ‐ ‐ 39999 Budget Transfer In (96,636) ‐ ‐ ‐ TOTAL 874 Housing Successor (189,613) (32,228) ‐ ‐ 31040 Rpttf (3,018,196) (2,849,756) (5,639,262) (5,639,262) 36000 Interest Income (2,506) (4,795) ‐ ‐ 36005 Interest Income‐Fiscal Agent (10,832) (72) ‐ ‐ 36010 Unrealized Gain Or Loss ‐ ‐ ‐ ‐ 36030 Gain From Loan Forgiveness (1,139,871) ‐ ‐ ‐ 39605 Bond Premium (173,682) (173,682) ‐ ‐ 39999 Budget Transfer In ‐ ‐ ‐ ‐ TOTAL 879 Successor Agency Debt (4,345,087) (3,028,305) (5,639,262) (5,639,262) Item 2C - 137
City of Palm Springs
FY 2022‐23 Budget
All Funds - Expenditures
FY 2022-23
Item 2C - 138
City of Palm Springs
FY 2022‐2023 Budget
Dept # Department Description FY 2019‐20 FY 2020‐21 FY 2021‐22 FY 2022‐23 ACTUALS ACTUALS REVISED BUDGET PROPOSED BUDGET
General Government
1000 City Council 572,989 611,097 1,128,063 1,649,659 1005 City Manager/Admin 1,686,890 1,669,191 1,541,474 1,945,973 1010 City Attorney 998,298 793,567 1,677,000 1,947,000 1015 City Clerk 1,244,737 1,112,753 1,419,164 1,558,506 1020 Document Management 308,233 276,989 350,338 359,338 1025 Information Tech/PSCTV 3,019,424 2,721,096 4,796,119 5,666,640 1030 Human Resources 507,003 504,898 717,957 884,814 1035 Finance 5,475,816 3,834,153 7,474,175 8,488,650 1040 Procurement 603,256 383,639 648,476 721,735 1045 Office of Special Programs 999,767 1,006,013 2,811,618 4,211,474 1050 Public Affairs 369,639 322,798 487,178 916,629 1055 Appropriation for Contingency
1060 Non Departmental ‐ 151,555 566,103 13,619,000 2000 Engineering 2,896,186 2,628,098 3,846,427 4,428,604 2005 Building & Code Enforcement 2,781,480 2,731,238 3,463,909 3,691,966 2010 Planning Services 2,256,590 2,220,909 2,759,936 3,409,596 2300 Community and Economic Development 2,014,881 1,870,968 8,246,045 5,808,122 2305 Homeless Program 456,245 237,493 10,546,506 26,180,000 2310 Rent Control 70,910 82,669 97,606 114,155 2315 Neighborhood Development 188,507 179,658 230,119 251,738 2500 GPSCVB 456,164 548,582 595,000 1,115,000 2505
Visitor Information Center 4,343 ‐ 197,000 255,809 2510 Tourism 2,042,641 1,636,474 2,014,000 2,405,443 2515 Special Events and Contributions 542,777 12,150 500,000 500,000 2520 Special Contributions 34,483 ‐ ‐ ‐ 2525 Film Fest Sponsorship 350,000 ‐ 350,000 350,000 2530 Special Contributions ‐ PS Resorts 204,954 ‐ 225,000 225,000 2535 Chamber of Commerce 86,382 32,267 180,352 ‐ 2540 Convention Center 2,594,682 2,760,638 3,179,229 2,936,859 2545 Plaza Theater 29,891 203,716 301,150 2,166,337 3055
Special Development Tracts 55,093 44,124 1,679,747 ‐ 4000 Library 2,464,050 2,225,816 2,897,681 3,249,404 4005 Library ‐ Welwood 64,703 20,965 169,325 190,702 4472 Parking Structure Maintenance ‐ 97,840 153,054 169,145 6515 Street Maintenance 1,691,775 1,387,755 2,184,696 2,687,169 6520 Downtown Experience Maintenance 1,444,728 1,283,783 1,564,856 2,039,250 6525 Street Cleaning ‐ 20,270 26,400 26,400 6530 Street Lighting 888,813 928,453 1,042,029 1,276,104 6535 Railroad Station 17,362 26,407 56,960 56,590 6545 Parking Structure/Control 314,233 56,081 ‐ ‐ 8000 Master Lease 1,433,980 1,641,692 1,641,692 1,641,700 Subtotal ‐ General Government 41,171,900 36,265,793 71,766,382 107,144,513 Police
5000 Police Administration 30,076,000 28,845,693 33,629,614 39,083,050 5005 Jail Operations 365,384 261,359 386,337 438,741 5010 Animal Control 442,428 329,455 466,782 562,506 5015 Animal Shelter 1,139,827 989,707 1,069,902 1,157,402 5020 Code Compliance 969,347 1,119,307 1,747,328 2,058,262 5025 Dispatch Center 1,490,109 1,575,452 1,654,192 2,174,752 Subtotal ‐ Police 34,483,096 33,120,972 38,954,156 45,474,713 Expenditure Summary ‐ All Funds
Item 2C - 139
Dept # Department Description FY 2019‐20 FY 2020‐21 FY 2021‐22 FY 2022‐23 ACTUALS ACTUALS REVISED BUDGET PROPOSED BUDGET
Expenditure Summary ‐ All Funds
Fire
6000 Fire Administration 18,523,495 19,103,529 21,551,708 26,842,147 6005 Emergency Management 134,019 44,501 124,250 167,545 Subtotal ‐ Fire 18,657,514 19,148,030 21,675,958 27,009,692 Parks and Recreation
6540 Park Maintenance 3,726,800 3,005,831 4,584,373 5,819,428 4500 Recreation 2,076,406 1,716,622 2,475,212 3,780,188 4505 Tennis and Pickleball 2,797 94,578 150,000 162,610 4510 Skate Park 174,708 87,600 114,366 166,366 4515 Swim Center 765,624 732,325 1,041,706 1,166,459 4520 Demuth Community Center 349,894 303,167 515,671 682,181 4525 James O Jessie DHUC 733,359 733,400 972,218 1,059,884 4530 Village Fest 487,254 228,754 509,479 682,104 Subtotal ‐ Parks and Recreation 8,316,842 6,902,278 10,363,026 13,519,220 1070 PERS Fu tre Cost Reserve ‐ ‐ 6,000,000 6,000,000 Subtotal ‐ PERS ‐ ‐ 6,000,000 6,000,000 Subtotal ‐ General Fund 102,629,353 95,437,073 148,759,522 199,148,138 Transfers
1116 Budget Transfer ‐ Out 24,074,841 18,622,268 10,095,765 26,863,798 Total General Fund 126,704,194 114,059,341 158,855,287 226,011,936 TB Small Hotel TBID 361,006 514,182 1,490,287 700,000 TOTAL 119 TB Small Hotel TBID 361,006 514,182 1,490,287 700,000 FA Fortified Assets 2,977 ‐ 245,022 239,315 TOTAL 120 FA Fortified Assets 2,977 ‐ 245,022 239,315 SA PD Safety Augmentat 398,745 429,259 444,381 493,557 SA Safety Aug mentation 385,578 645,796 526,923 777,531 TOTAL 121 Safety Augmentation Fu 784,323 1,075,055 971,304 1,271,088 CSA 152 Street Cleanin 424,906 311,652 459,100 335,668 TOTAL 124 CSA 152 Street Cleanin 424,906 311,652 459,100 335,668 RF Recycling 404,761 315,001 624,468 693,398 TOTAL 125 Recycling Fund 404,761 315,001 624,468 693,398 Parking In‐Lieu CIP 200 ‐ ‐ ‐ TOTAL 132 Parking In‐Lieu CIP 200 ‐ ‐ ‐ Item 2C - 140
Dept # Department Description FY 2019‐20 FY 2020‐21 FY 2021‐22 FY 2022‐23 ACTUALS ACTUALS REVISED BUDGET PROPOSED BUDGET
Expenditure Summary ‐ All Funds
Special Gas Tax Improv 485,571 743,862 1,958,637 1,798,278 TOTAL 133 Special Gas Tax Improv 485,571 743,862 1,958,637 1,798,278 Measure A Improvements 2,772,220 1,095,300 619,500 ‐ Measure A Improvements 6,420 34,825 391,588 16,739 MAI Regional Measure A 4,410,423 1,504,065 7,077,413 3,832,736 MAI Local Measure A 743,166 2,011,993 4,478,760 5,924,441 Budget Transfer Out
TOTAL 134 Measure A Improvements 7,932,229 4,646,183 12,567,261 9,773,916 DF No
rth Zone Drainage 168,321 81,521 251,363 330,000 DF Central Zone Draina 4,863 18,610 333,440 250,000 DF South Zone Drainage 47,531 58,376 230,750 230,000 DF East Zone Drainage ‐ ‐ 10,000 10,000 DF Southeast Zone Drai 5,431 ‐ 25,160 25,160 DF Eagle Canyon Draina ‐ ‐ 1,455 1,455 TOTAL 135 Drainage F und 226,146 158,506 852,169 846,615 ERF Emergency Response 1,035,596 1,040,530 1,042,373 1,043,627 TOTAL 136 ERF Emergency Response 1,035,596 1,040,530 1,042,373 1,043,627 CDBG Grants 324,259 1,039,612 1,193,182 1,289,197 TOTAL 137 CDBG Grants 324,259 1,039,612 1,193,182 1,289,197 Sustainability Fund ‐ ‐ ‐ ‐ SF Sustainability 1,054,489 197,885 754,309 584,189 TOTAL 138 Sustainability Fund 1,054,489 197,885 754,309 584,189 CFD Public Safety #1 F 1,200,000 ‐ ‐ ‐ CFDPS Police 312,002 317,927 538,588 588,353 CFDPS Fire 287,666 290,268 312,890 322,909 TOTAL 140 CFD Public Safety #1 F 1,799,668 608,195 851,478 911,262 LLPM Land/Lite/Park Ma 191,681 172,117 1,204,555 509,983 TOTAL 141 LLPM Land/Lite/Park Ma 191,681 172,117 1,204,555 509,983 SB1 RMRA Road Maint Re 1,623,523 65,153 1,423,134 1,088,536 TOTAL 142 SB1 RMRA Road Mai nt Re 1,623,523 65,153 1,423,134 1,088,536 CFD Canyon View 5,056 13,046 16,700 16,700 TOTAL 143 CFD Canyon View 5,056 13,046 16,700 16,700 Air Quality Management 41,219 51,694 50,000 101,929 TOTAL 149 Air Quality Management 41,219 51,694 50,000 101,929 Public Arts Fund 240,200 314,869 567,621 401,334 TOTAL 150 Public Arts Fund 240,200 314,869 567,621 401,334 Item 2C - 141
Dept # Department Description FY 2019‐20 FY 2020‐21 FY 2021‐22 FY 2022‐23 ACTUALS ACTUALS REVISED BUDGET PROPOSED BUDGET
Expenditure Summary ‐ All Funds
Library Endowment Fund 102,653 176,671 1,791,860 1,801,860 TOTAL 151 Library Endowment Fund 102,653 176,671 1,791,860 1,801,860 Quimby Act Fund 1,251,719 2,304,119 2,766,087 150,000 TOTAL 152 Quimby Act Fund 1,251,719 2,304,119 2,766,087 150,000 SP Engineering 966 ‐ ‐ ‐ SP Legal Fees 24,557 2,584 ‐ ‐ Special Projects 1,500 ‐ 2,995,000 100,000 SP Professional Review 5,447 9,800 ‐ ‐ SP C ommunity Donation 73,947 49 ‐ ‐ SP Recreation 609 ‐ ‐ ‐ SP PD Administrative 202,801 87,670 100,000 ‐ SP FD Administrative 15,219 98 ‐ ‐ TOTAL 160 Special Projects 325,046 100,201 3,095,000 100,000 Measure J Capital Proj ‐ ‐ ‐ ‐ MJ Finance ‐ ‐ ‐ 699,735 MJ Budget Transfer Out 8,343,940 10,550,000 1,402,832 5,138,500 MJ Measure J Capital P 3,259,126 6,906,789 14,296,659 26,396,150 MJ Measure J Downtown 845,962 543,779 1,490,828 400,000 MJ Measure J S
treets 1,937,755 1,707 8,998,293 ‐ MJ Community Project H 1,341,899 755,514 3,147,801 ‐ MJ Measure J Airport P 55,000 ‐ 1,095,000 200,000 TOTAL 260 Measure J Capital Proj 15,783,681 18,757,788 30,431,413 32,834,385 CP Appropriation for C ‐ ‐ ‐ ‐ CP B
udget Transfer Out 2,356,070 4,200,000 ‐ ‐ CP City Facility Impro 2,690,564 1,209,011 6,700,679 1,351,162 CP Fire Improvements 36,515 290,843 364,486 364,486 CP Street Improvements 2,270,884 3,307,830 21,408,076 36,353,844 CP Land Acquisition 36,520,000 ‐ ‐ ‐ CP Park Improvements 36,482 ‐ 207,737 3,000,000 CP Administrative 154,864 60,190 132,100 3,632,100 CP Street Maintenance 3,041,955 ‐ ‐ ‐ TOTAL 261 Capital Projects Fund 47,107,333 9,067,874 28,813,077 44,701,592 Debt Service Fund 1,171,649 ‐ ‐ ‐ DSF Budget Transfer Ou 1,039,158 ‐ ‐ ‐ DSF Cal Energy Loan 89,342 ‐ ‐ ‐ DSF Convention Center 4,690,994 4,692,669 4,690,819 4,667,900 DSF Police Building & 135,418 135,283 135,552 135,200 DSF Parking Structure 602,750 647,650 652,825 662,150 DSF Measure J Debt Se r 3,185,963 37,467,516 1,402,832 3,138,500 DSF Chevron/Opterra ‐ 1,174,191 1,180,376 1,215,346 DSF Local Measure A De 1,099,950 1,095,250 619,500 ‐ DSF Pension Obligation ‐ 1,537,386 1,598,700 1,659,915 TOTAL 301 Debt Service Fund 10,843,575 46,749,945 10,280,604 11,479,011 A.D. 143 Debt Service 17,063 ‐ ‐ ‐ TOTAL 311 A.D. 143 Debt Service 17,063 ‐ ‐ ‐ A.D. 146 Debt Se rvice 3,914 ‐ ‐ ‐ Item 2C - 142
Dept # Department Description FY 2019‐20 FY 2020‐21 FY 2021‐22 FY 2022‐23 ACTUALS ACTUALS REVISED BUDGET PROPOSED BUDGET
Expenditure Summary ‐ All Funds
TOTAL 313 A.D. 146 Debt Service 3,914 ‐ ‐ ‐ A.D. 159 Debt Service 2,887 ‐ ‐ ‐ TOTAL 322 A.D. 159 Debt Service 2,887 ‐ ‐ ‐ A.D. 2015‐1 ‐ ‐ ‐ ‐ A.D. 2015‐1 559,338 549,849 562,525 565,628 TOTAL 328 A.D. 2015‐1 559,338 549,849 562,525 565,628 Airport Customer Facil 99,841 99,841 150,000 2,000,000 TOTAL 405 Airport Customer Facil 99,841 99,841 150,000 2,000,000 Airpo
rt Passenger Char 9,330 ‐ ‐ ‐ APC Series 2008 Debt S 319,651 ‐ ‐ ‐ APC Series 2019 Debt S 1,278,787 756,289 3,023,000 2,521,000 APC PFC Funds 5,233,800 12,163,646 ‐ ‐ TOTAL 410 Airport Passenger Char 6,841,567 12,919,936 3,023,000 2,521,000 Airport Fund ‐ ‐ ‐ ‐ AF Budget Transfer Out 3,447,947 ‐ ‐ 5,381,078 AF Administration 4,693,872 3,986,813 5,412,490 6,296,049 AF Se
curity 2,776,294 2,825,144 3,023,764 3,138,357 AF Airside Operations 1,844,219 1,660,134 977,500 1,054,902 AF Rescue ‐ Fire 3,497,785 3,815,758 3,619,226 4,237,176 AF Landside Operations 1,320,747 1,131,673 1,548,400 1,516,675 AF Grounds Maintenance 539,687 405,867 721,600 662,081 AF Terminal Building O 6,902,349 6,579,342 6,680,630 7,032,956 AF Control Center Ops 3,737,818 3,422,265 4,132,397 4,285,199 AF Cu
stoms 203,876 250,562 212,900 276,484 AF Capital Projects ‐ ‐ ‐ ‐ TOTAL 415 Airport Fund 28,964,593 24,077,558 26,328,906 33,880,956 Airport Capital Projec ‐ 50,907 ‐ ‐ ACPF Airport Capital P 2,657,499 6,434,547 6,124,660 3,868,000 ACPF Grants ‐ 399,486 23,043,102 8,170,000 ACPF PFC Funds ‐ ‐ 18,285,918 ‐ TOTAL 416 Airport Capital Projec 2,657,499 6,884,940 47,453,680 12,038,000 WWT
P Wastewater 8,801,886 8,940,635 43,147,719 22,106,184 TOTAL 420 Wastewater Treatment P 8,801,886 8,940,635 43,147,719 22,106,184 GCF Operations & Maint 5,188,033 4,786,834 5,544,868 5,564,231 TOTAL 430 Golf Course Fund 5,188,033 4,786,834 5,544,868 5,564,231 FL Fleet 4,240,818 4,109,745 8,100,273 9,194,326 TOTAL 510 Fleet Services Fund 4,240,818 4,109,745 8,100,273 9,194,326 FM Facilities Maintena 4,704,885 4,195,366 5,381,734 6,383,874 TOTAL 520 Facility Maintenance F 4,704,885 4,195,366 5,381,734 6,383,874 Item 2C - 143
Dept # Department Description FY 2019‐20 FY 2020‐21 FY 2021‐22 FY 2022‐23 ACTUALS ACTUALS REVISED BUDGET PROPOSED BUDGET
Expenditure Summary ‐ All Funds
Employee Retirement Be 22,037,804 23,378,993 22,411,781 25,894,000 TOTAL 530 Employee Retirement Be 22,037,804 23,378,993 22,411,781 25,894,000 RM Employee Benefits 9,292,164 8,968,465 10,090,427 10,120,737 RM Workers Compensatio 2,354,402 5,095,065 4,132,415 4,529,481 RM Liability Insurance 3,625,964 6,582,093 4,442,745 4,254,337 RM Property Insurance 914,337 1,187,260 1,484,025 1,100,000 RM Emergency Disaster 361,454 375,294 ‐ ‐ RM Unemployment 23,314 132,240 253,900 253,900 RM Em
ergency Managemen 189,989 418,075 ‐ ‐ TOTAL 540 Risk Management Fund 16,761,623 22,758,491 20,403,512 20,258,455 Retiree Health Insuran 3,059,780 3,308,320 3,980,682 3,980,682 TOTAL 541 Retiree Health Insuran 3,059,780 3,308,320 3,980,682 3,980,682 EF Energy Administrati 529,059 705,549 155,100 157,100 EF Sunrise Plaza COGEN 638,404 484,157 420,096 431,142 EF Municipal Complex C 1,585,926 1,500,156 1,587,700 1,770,200 EF En
ergy Development ‐ 66 ‐ ‐ TOTAL 550 Energy Fund 2,753,389 2,689,929 2,162,896 2,358,442 Hardware Replacement 1,000,000
TOTAL 570 Equipment Replacement Fund ‐ ‐ ‐ 1,000,000 Merged #1 Cap Successo 235,629 265,771 250,000 381,833 TOTAL 870 Energy Fund 235,629 265,771 250,000 381,833 Housing Successor (68) ‐ ‐ ‐ Housing Successor 313,193 145,251 3,940,110 2,501,565 TOTAL 874 Housing Successor 313,125 145,251 3,940,110 2,501,565 S
uccessor Agency Debt ‐ ‐ ‐ ‐ Successor Agency Debt ‐ ‐ ‐ ‐ Successor Agency Debt 1,327,604 1,424,019 2,808,550 2,446,600 TOTAL 879 Successor Agency Debt 1,327,604 1,424,019 2,808,550 2,446,600 327,603,225 323,018,954 457,955,163 490,759,595 Item 2C - 144
City of Palm Springs
FY 2022‐23 Budget
Interfund Transfers
FY 2022-23
Item 2C - 145
City of Palm Springs
FY 2022‐23 Budget
FY22-23 FY22-23
Budget Budget
TRANSFERS TRANSFERS
IN OUT
GENERAL FUND (100)
To Debt Service Fund (301)
Police Building and Others - 135,500 Parking Structure - 662,150
Opterra - 1,215,400
Convention Center - 4,667,900
To Sustainability Fund (138) - 140,578 To Facilities Maintenance Fund (510) - 6,817,500 To Fleet Vehicle Fund (520) - 5,824,770 To Equip Replacment (570) - 1,500,000 To Capital Projects Fund (261) - 5,500,000 To Golf Course Fund (430) - 400,000 From Measure J (260) 1,000,000 -
Sub Total General Fund 1,000,000 26,863,798
MEASURE A FUND (134)
To Debt Service Fund (301) - -
SUSTAINABILITY FUND (138)
From General Fund (100) 140,578 -
MEASURE J CAPITAL (260)
To Debt Service Fund (301) - 3,138,500 To General Fund (001) - 1,000,000 To Capital Fund (261) - 1,000,000 CAPITAL PROJECTS FUND (261)
From General Fund (100) 5,500,000 -
From Measure J Capital Fund (260) 1,000,000 -
DEBT SERVICE FUND (301)
From General Fund (100) 6,680,950 -
From Measure J Capital Fund (260) 3,138,500 -
GOLF COURSE FUND (430)
From General Fund (001) 400,000 -
MOTOR VEHICLE FUND (510)
From General Fund (001) 5,824,770 -
FACILITIES MAINTENANCE FUND (520)
From General Fund (001) 6,817,500 -
EQUIPMENT REPLACEMENT FUND (570)
From General Fund (100) 1,500,000 -
32,002,298$ 32,002,298 $
Item 2C - 146
RESOLUTION NO. _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM
SPRINGS, CALIFORNIA, ACTING SOLELY IN ITS CAPACITY AS
THE SUCCESSOR AGENCY TO THE PALM SPRINGS
COMMUNITY REDEVELOPMENT AGENCY, APPROVING THE
SUCCESSOR AGENCY BUDGET FOR FISCAL YEAR 2022 –
2023, AND OTHER SUCH MATTERS AS REQUIRED.
WHEREAS, in accordance with the provisions of the California Health and Safety Code Section 34173, the City Co uncil of the City of Palm Springs has been designated and has accepted such designation of “S uccessor Agency to the Palm Springs Community Redevelopment Agency” ( “Successor Agency”) to carry out the purposes of and exercise the powers granted to successor agencies; and
WHEREAS, pursuant to City Charter Section 903 the City Council conducted a duly noticed Public Hearing with respect to the Fiscal Year 2022-2023 Budget; and
WHEREAS, the City Council has examined said budget, and considered all written and verbal public comments, and after due de liberations and consi deration, made any such amendments in the preliminary budget as it considered desirable; and
WHEREAS, pursuant to City Charter Section 904, the City Council desires to adopt the Budget for Fiscal Year 2022-2023.
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DETERMINES, RESOLVES AND APPROVES AS FOLLOWS:
SECTION 1. The City Council, as the Successor Agency's governing board, has considered and approved the Recognized Obligation Payment Schedule (ROPS) for the period of July 1, 2022, to June 30, 2023 (“ROPS 20-21 A&B”) in the form attached to this Resolution as Exhibit A, which serves as the Fiscal Year 2022-2 023 Budget for the Successor Agency.
SECTION 2. The City Council, as the Su ccessor Agency's governing board, has considered and approved the administrative budget in an amount equal to the Administrative Cost Allowanc e provided in California Heal th and Safety Code Section 34171(b)(3) for the period of July 1, 2022, to June 30, 2023. The administrative cost estimates are as follows:
40000 Salaries $175,896
41450 Telecommunication 258
41600 PERS Contribution 47,418
41700 Medicare Tax 2,551
41900 Fringe Benefits 23,619
41930 RHS Health Benefit 258
Total $250,000
Item 2C - 147
Resolution No. _____
To the extent that funds remain after pay ment of salaries and benefits, any remaining funds will be applied to legal costs incurred by the Successor Agency, costs to prepare the ROPS or audit of the Successor Agency’s financial statements, without any further action of the Successor Agency or the Ov ersight Board to the Successor Agency (“Oversight Board”).
SECTION 3. Any changes to RO PS 22-23 A&B line items, clawbacks, adjustments, or similar changes to the amounts payable from the Redevelopment Property Tax Trust Fund (RPTTF) or other sources or changes required by the Oversight Board, the Riverside County Au ditor-Controller, or the State of California Department of Finance, shall constitute an approved amendment to the Successor Agency budget without further action by the Successor Agency, including the payment of any proceeds of land sales that occur dur ing Fiscal Year 2022-2023 requi red to be remitted to the Riverside County Auditor-Controller.
SECTION 4. The City Manager is hereby authorized to pay any demands of the State of California D epartment of Finance in Fiscal Year 2022-2023 pursuant to AB X1 26, as amended, and such demand shall constitute an approv ed amendment to the Successor Agency budget without further action by the Successor Agency Board.
SECTION 5. The City Manager is hereby authorized to execute any professional services agreement or other contract spec ifically included or to be included in the approved ROPS 22-23 A&B or the Fiscal Y ear 2022-2023 Budget so long as such contract does not exceed the amount so funded. The authority to enter into agreements pursuant to this provision shall be deemed co mplementary to and consistent with the authority to enter into contracts provided in City Council Resolution No. 20271.
SECTION 6. The Director of Finance is authorized, at the end of Fiscal Year 2022- 2023 through the closing of the accounting records for each such fiscal year, to make and record appropriate interfund transfers and fund balance transfers to appropriation accounts as required to properly account for and balance activity accounts, programs and funds, prior to the completion of the fiscal year audit.
SECTION 7. In retaining the responsibil ities of the Palm Springs Community Redevelopment Agency as provided in California Health and Safety Code Section 34173, the City Council expressly determines, recognizes, reaffirms, and ratifies the statutory limitation on the City and the City Council’s liability in retaining the responsibilities of the Community Redevelopment Agency of the City of Palm Springs pursuant to AB X1 26.
Nothing in this Resolution shall be construed as a commitment, obligation, or debt of the City or any resources, funds, or assets of the City to fund the City’s service as the Successor Agency as provided in this Resolution.
Item 2C - 148
Resolution No. _____
PASSED, APPROVED, AND ADOPTED BY THE PALM SPRINGS CITY
COUNCIL, ACTING SOLELY IN ITS C APACITY AS THE SUCCESSOR AGENCY TO THE PALM SPRINGS COMMUNITY REDEVELOPMENT AGENCY, THIS 30TH DAY OF JUNE, 2022.
JUSTIN CLIFTON
CITY MANAGER
ATTEST:
MONIQUE M. LOMELI, CMC
INTERIM CITY CLERK
Item 2C - 149
Resolution No. _____
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, MONIQUE M LOMELI, Interim City Clerk of the City of Palm Springs, hereby certify that Resolution No. ____ is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Pa lm Springs on June 30, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
MONIQUE M. LOMELI, CMC
INTERIM CITY CLERK
City of Palm Springs, California
Item 2C - 150
Item 2C - 151
Recognized Obligation Payment Schedule (ROPS 22-23) - Summary Filed for the July 1, 2022 through June 30, 2023 Period Successor Agency: Palm Springs
County: Riverside
Current Period Requested Funding for Enforceable
Obligations (ROPS Detail)
A Enforceable Obligations Funded as Follows (B+C+D)
B Bond Proceeds
C Reserve Balance
D Other Funds
E Redevelopment Property Tax Trust Fund (RPTTF) (F+G)
F RPTTF
G Administrative RPTTF
H Current Period Enforceable Obligations (A+E)
Certification of Oversight Board Chairman :
Pursuant to Section 34177 ( o) of the Health and Safety code, I hereby certify that the above is a true and
accurate Recognized Obligation Payment Schedule for
the above named successor agency.
22-23A Total 22-238 Total
(July - (January -
December) June)
$ 1,934,542 $ -
1,929 ,622
4,920
$ 1,780 $ 2,670,906
1,780 2,420 ,906
250 ,000
$ 1,936,322 $ 2,670,906
Tami Scott
Name
ROPS 22-23
Total
$ 1,934,542
1,929 ,622
4,920
$ 2,672,686
2,422 ,686
250 ,000
$ 4,607,228
Chairperson
Title
Palm Springs
Recognized Obligation
Payment Schedule (ROPS 22-23) - ROPS Detail
July 1, 2022 through June 30, 2023
A B C D E F G H I J K L M N O P Q R S T U V W
Item
# Project Name Obligation Type
Agreement
Execution
Date
Agreement
Termination
Date
Payee Description Project
Area
Total
Outstanding
Obligation
Retired
ROPS
22-23
Total
ROPS 22-23A (Jul - Dec)
22-23A
Total
ROPS 22-23B (Jan - Jun)
22-23B
Total
Fund Sources Fund Sources
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin
RPTTF
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin
RPTTF
$36,118,528 $4,607,228 $- $1,929,622 $4,920 $1,780 $- $1,936,322 $- $- $- $2,420,906 $250,000 $2,670,906 3 2007 Taxable
Tax Allocation
Bonds, Series
B
Bonds Issued
On or Before
12/31/10
09/18/
2007
09/01/2034 US Bank Merged
Project 1
Merged 1 2,134,543 N $173,343 - 127,900 - - - $127,900 - - - 45,443 - $45,443 6 2004
Convention
Center Bonds
Bond
Reimbursement
Agreements
06/06/
2007
11/01/2034 City of Palm
Springs
Agency
Contribution
to
Convention
Center
Expansion
Merged 1 - Y $- - - - - - $- - - - - - $-
7 Contract
Services -
Financial
Fees 09/22/
2010
06/30/2023 Harrell &
Company
Advisors
Bonds
Disclosure
/Rating
Merged
1/Merged
2 65,000 N $5,400 - - - - - $- - - - 5,400 - $5,400
8 Contract
Services -
Rebate
Calculation
Fees 06/04/
2010
06/30/2023 Willdan
Financial
Services
Bonds
Rebate
Consulting
Services
Merged
1/Merged
2 21,500 N $- - - - - - $- - - - - - $-
9 Bond Trustee
Fees
Fees 06/16/
2004
11/01/2034 US Bank Bonds
Trustee
Fees
Merged
1/Merged
2 138,000 N $10,400 - - 4,920 1,780 - $6,700 - - - 3,700 - $3,700 11 Disposition
and
Development
Agreement
Business
Incentive
Agreements
12/05/
2005
09/01/2022 Endure
Investments
Financial
Assistance
(10 Year)
Merged 1 - Y $- - -
- - - $- - - - - - $-
17 2004
Convention
Center Bonds
Bond
Reimbursement
Agreements
06/06/
2007
11/01/2034 City of Palm
Springs
Agency
Contribution
to
Convention
Center
Expansion
Merged 2 - Y $- - - - - - $- - - - - - $-
33 Administrative
Cost
Allowance
Admin Costs 07/01/
2016
06/30/2034 City of Palm
Springs
Overhead
Cost
Allocation/
Salaries
Merged1/
Merged 2
3,250,000 N $250,000 - - - - - $- - - - - 250,000 $250,000 44 2007 Taxable
Tax Allocation
Bonds, Series
B
Reserves 09/18/
2007
09/01/2034 US Bank Reserve for
September 1
Debt Service
Merged 1 130,444 N $130,444 - - - - - $- - - - 130,444 - $130,444 62 2014 Refunding 08/19/ 09/01/2034 US Bank Refinancing Merged1/ 10,133,800 N $1,254,300 - 1,073,025 - - - $1,073,025 - - - 181,275 - $181,275 Item 2C - 152
A B C D E F G H I J K L M N O P Q R S T U V W
Item
# Project Name Obligation Type
Agreement
Execution
Date
Agreement
Termination
Date
Payee Description Project
Area
Total
Outstanding
Obligation
Retired
ROPS
22-23
Total
ROPS 22-23A (Jul - Dec)
22-23A
Total
ROPS 22-23B (Jan - Jun)
22-23B
Total
Fund Sources Fund Sources
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin
RPTTF
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin
RPTTF
Subordinate
Tax Allocation
Bonds
Bonds Issued
After 6/27/12
2014 of 2001 and
2004 Bonds
Merged 2
66 2014
Subordinate
Tax Allocation
Bonds
Reserves 08/19/
2014
09/01/2034 US Bank Reserve for
September 1
Debt Service
Merged1/
Merged 2
1,091,275 N $1,091,275 - - - - - $- - - - 1,091,275 - $1,091,275 70 LRPMP
Properties
Property
Maintenance
07/01/
2016
06/30/2022 City of Palm
Springs
Maintenance
Costs on
Agency Held
Property
Pending
Disposition
Merged1/
Merged 2
2,000 N $- - - - -
- $- - - - - - $-
71 LRPMP
Properties
Property
Dispositions
07/01/
2016
06/30/2022 Various
Vendors
Costs for
Dispostion
of Agency
Held
Property -
Appraisals,
Fencing,
Closing
Costs,
Drafting
Sale
Agreement
Merged1/
Merged 2
4,400 N $- - - - - - $- - - - - - $-
73 2017 Tax
Allocation
Refunding
Bonds, Series
A
Refunding
Bonds Issued
After 6/27/12
11/15/
2017
09/01/2034 US Bank Refinancing
2007 Series
A Bonds
Merged 1 13,249,550 N $580,200 - 366,975 - - - $366,975 - - - 213,225 - $213,225 74 2017 Tax
Allocation
Refunding
Bonds, Series
A
Reserves 11/15/
2017
09/01/2034 US Bank Reserve for
September 1
Debt Service
Merged 1 313,225 N $313,225 - - - - - $- - - - 313,225 - $313,225 75 2017 Taxable
Tax Allocation
Refunding
Bonds, Series
B
Refunding
Bonds Issued
After 6/27/12
11/15/
2017
09/01/2034 US Bank Refinancing
2007 Series
A Bonds
Merged 2 5,216,331 N $430,181 - 361,722 - - -
$361,722 - - - 68,459 - $68,459
76 2017 Taxable
Tax Allocation
Refunding
Bonds, Series
B
Reserves 11/15/
2017
09/01/2034 US Bank Reserve for
September 1
Debt Service
Merged 2 368,460 N $368,460 - - - - - $- - - - 368,460 - $368,460 Item 2C - 153
Palm Springs
Recognized Obligation Payment Schedule (ROPS 22-23) - Report of Cash Balances July 1, 2019 through June 30, 2020
(Report Amounts in Whole Dollars)
Pursuant to Health and Safety Code section 34177 (l), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available or when payment from property tax revenues is required by an enforceable obligation.
A B C D E F G H
ROPS 19-20 Cash Balances
(07/01/19 - 06/30/20)
Fund Sources
Comments
Bond Proceeds Reserve Balance Other Funds RPTTF
Bonds issued
on or before
12/31/10
Bonds issued
on or after
01/01/11
Prior ROPS
RPTTF and
Reserve
Balances retained
for future
period(s)
Rent, grants,
interest, etc.
Non-Admin
and Admin
1 Beginning Available Cash Balance (Actual 07/01/19)
RPTTF amount should exclude "A" period distribution
amount.
4,780 10,692 2,347,544 125,098 439,099
2 Revenue/Income (Actual 06/30/20)
RPTTF amount should tie to the ROPS 19-20 total
distribution from the County Auditor-Controller
497 10,335 4,920 3,796,416
3 Expenditures for ROPS 19-20 Enforceable Obligations
(Actual 06/30/20)
4,468 2,747 2,347,544 45,917 3,840,480
4 Retention of Available Cash Balance (Actual 06/30/20) RPTTF amount retained should only include the amounts
distributed as reserve for future period(s)
809 18,280 79,181 378,153
5 ROPS 19-20 RPTTF Prior Period Adjustment
RPTTF amount should tie to the Agency's ROPS 19-20 PPA
form submitted to the CAC
No entry required 16,882
6 Ending Actual Available Cash Balance (06/30/20)
C to F = (1 + 2 - 3 - 4), G = (1 + 2 - 3 - 4 - 5)
$- $- $- $4,920 $- Col F applied to 22-23 Item 9
Item 2C - 154
Palm Springs
Recognized Obligation Payment Schedule (ROPS 22-23) - Notes July 1, 2022 through June 30, 2023
Item # Notes/Comments
3 6
7 8
9 11
17 33
44 62
66 70
71 73
74 75
76 Item 2C - 155
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A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PALM SPRINGS, CALIFORNIA, ADOPTING
AN APPROPRIATIONS LI MIT FOR FISCAL YEAR
2022 – 2023 ENDING ON JUNE 30, 2023.
WHEREAS, the voters approved the Gann Spending Limitation Initiative (Proposition 4) on November 6, 1070, adding Article XIIIB to the Constitution of the State of California to establish and define annual appropriation limits on state and local government entities, including the City of Palm Springs; and
WHEREAS, Chapter 120-5 of the Revenue and Taxation Code Section 7910 (which incorporates California Senate Bill 1352) provides for the implementation of Article XIII B; and
WHEREAS, the required calculation to determine the Appropriations Limit for Fiscal Year 2022 – 2023 ending on June 30, 2023, has been performed by the Finance Department of the City of Palm Springs bas ed on available information using current guidelines provided by the State Department of Finance; and
WHEREAS, the City Council of the City of Palm Springs desires to formally adopt that appropriations limit for the City; and
WHEREAS, the options for calculati on will be California Per Capita Income and the City of Palm Springs population growth.
THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. In accordance with Articl e XIII B of the Constitution of the State of California, the appr opriations limit for the City of Palm Springs for Fiscal Year 2022 – 2023 ending on June 30, 2023, is $206,705,983 as represented on the calculation included herewith.
ADOPTED THIS 30
TH DAY OF JUNE, 2022.
JUSTIN CLIFTON
CITY MANAGER
ATTEST:
MONIQUE M. LOMELI CMC
INTERIM CITY CLERK
Item 2C - 156
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, MONIQUE M. LOMELI, Interim City Clerk of the City of Pa lm Springs, hereby certify that Resolution No. ________ is a full, true and correct copy, and was duly adopted at a regular m eeting of the City Council of the City of Palm Springs on June 30, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________
MONIQUE M. LOMELI, CMC
INTERIM CITY CLERK
Item 2C - 157
Proceeds Interfund
FUND NAME FUND # of taxes Revenues Interest Other Total General Fund 001 139,712,393 2,312,247 500,000 45,749,833 188,274,473 Small Hotel TBID 119 - - - 700,000 700,000 Forfeited Assets 120 - - - - - Safety Augmentation 121 1,125,078 - - - 1,125,078 CSA 152 124 459,100 - - - 459,100 Recycling 125 - - 223,457 223,457 Villagefest 127 - - - - Parking 131 - - - - - Parking Capital Programs 132 - - - - - Gas Tax Improvement 133 1,394,633 - - - 1,394,633 Measure A 134 3,151,000 - - 3,832,736 6,983,736 Drainage 135 - - - 301,050 301,050 Emergency Response Fee 136 1,020,000 - - - 1,020,000 CDBG 137 - - - 1,289,197 1,289,197 Sustainability 138 - - - 525,078 525,078 Master Lease 139 - - - - CFD Public Safety #1 140 1,007,000 - - - 1,007,000 Land/Lite/Park Maint Dst 141 235,880 - - - 235,880 AQMD 149 - - - 62,000 62,000 Public Arts 150 - - 1,000 180,000 181,000 Library Endowment 151 - - - - - Quimby Act Fees 152 - - 70,000 580,000 650,000 Special Projects 160 - - - 100,000 100,000 Special Grants 170 - - - - Capital Improvements 261 - - - - - Debt Service Fund 301 - 9,819,450 - - 9,819,450 Airport Customer Fac 405 - - 320,000 7,145,000 7,465,000 Airport PFC 410 - - 50,000 6,817,000 6,867,000 Airport 415 - - 100,000 40,969,398 41,069,398 Airport Capital Projects 416 - - - 12,038,000 12,038,000 WWTP 420 - - 150,000 11,857,000 12,007,000 Golf Course 430 - - - 4,985,578 4,985,578 MVR 510 - - - 14,192,370 14,192,370 Facilities Maint enance 520 - - - 13,217,500 13,217,500 PERS 530 - - - 25,892,700 25,892,700 Risk Management 540 - - - 20,854,074 20,854,074 Retiree Health Insurance 541 - - - 3,980,682 3,980,682 Energy 550 - - - 1,930,000 1,930,000 Equip Replacement 570 1,500,000 1,500,000
Housing Successor 879 - - - - SUB-TOTAL 148,105,084 12,131,697 1,191,000 218,922,653 380,350,434 Enterprise/Internal Service - - (620,000) (165,379,302) (165,999,302) TOTAL 148,105,084 12,131,697 571,000 53,543,351 214,351,132 CITY OF PALM SPRINGS - APPROPRIATON LIMIT CALCULATION FY 2022-23 PROPOSED BUDGET
Item 2C - 158
,..
,..
,..
,..
,..
,..
,..
,..
,..
,..
A Non Interest Tax Proceeds 148,105,084
B Minus Exclusions -
C Net Invested Taxes (A - B) 148,105,084
D Total Non Interest Budget 213,780,132
E Tax Proceeds as Percent of Bud g 69.28%
F Interest Earnings 571,000
G Interest Earned From Taxes (E x 395,584
H Interest Earned From Non Taxes 175,416
A Proceeds of Taxes 148,105,084
B Exclusion -
C Appropriation Subject to Limit 148,105,084
D Current Year Limit (2022/2023) 206,705,983
E Over (Under) Limit (C-D) (58,600,899)
INTEREST EARNINGS PRODUCED BY TAX ES 2022/202
3 WORKSHEET #4 2022/2023
Item 2C - 159
A Last Year's Limit (2021/2022) 192,947,738
B Adjustment Factors
1. Population % 0.9961
2. Per Capita Personal Income % 1.0755
Total Adjustment (B1 X B2) 1.07131
C Annual Adjustment ((B -1.00)*A) 13,758,245
D Other Adjustments -
E Total Adjustments 13,758,245
F This Year's Limit (A+E) (2022/2023) 206,705,983
CITY OF PALM SPRINGS
APPROPRIATION LIMIT CALCULATION
2022/2023
Item 2C - 160
NOTICE OF PUBLIC HEARING
CITY COUNCIL
CITY OF PALM SPRINGS
FISCAL YEAR 2022-2023 BUDGET
NOTICE IS HEREBY GIVEN that the City Council of the City of Palm Springs, California, will hold a public hearing at its meet ing of June 30, 2022. The City Council meeting begins at 5:30 p.m. Pursuant to Assembly Bill 361, this meeting may be conducted by teleconference and in-person public access to the meeting location will be available. View the City Council meeting live at the City’s website at www.palmspringsca.gov/pstv, YouTube, or Channel 17 (Spectrum).
The purpose of this public meeting is to solicit public comments and consider the adoption of the Fiscal Year 2022-23 Budget.
The staff report and other supporting documents regarding the Fiscal Year 2022-23 Budget are available for public review online. A copy of the FY 22-23 Budget will be available for examination and comment in the Office of the City Clerk, City of Palm Springs, 3200 E. Tahquitz Canyon Way, Palm Springs, California, 92262. Questions regarding the budget may be directed to Nancy Pauley, Director of Finance and Treasurer, at [email protected] or (760) 323-8229.
PUBLIC COMMENTS:
You may provide oral comments at the meeti ng by contacting the City Clerk’s Office at (760) 323-8204 to be added to the public comment queue. You may be added to the queue at any time prior to the end of the public co mment period for the subject hearing. At the appropriate time, a staff member will call you so that you may provide your public testimony to the City Council.
Written comments may be submitted to the City Council by email at [email protected] or letter to the address below. Transmittal prior to the start of the meeting is re quired. Any correspondence received during or a fter the meeting will be distributed to the City Council as soon as practicable and retained for the official record.
Monique M. Lomeli, CMC
3200 E. Tahquitz Canyon Way
Palm Springs, CA 92262
Any challenge of the proposed project in court may be limited to raising only those issues raised at the public hearing described in this notice, or in written correspondence delivered to the City Clerk at, or prior, to the public hearing. (Government Code Section 65009[b][2]).
Si necesita ayuda con este aviso, llame a la Ciudad de Palm Springs y comuníquese con Evelyn Beltran al 760-323-8229.
_________________________________
Monique M. Lomeli, Interim City Clerk
Item 2C - 161
CAPITAL PROJECTS BY TYPE
Note: Parks projects totaling $8.8 million does not include the $3 million set aside from the General Fund
Bridges, $32,010,391 ,
37%
Drainage, $8,480,000 ,
10%
Facility Deferred
Maintenance, $3,047,780
, 4%
Library, $8,277,300 , 9%
Measure J Community
Initiated Proj, $3,000,000
, 3%
Park,
$8,839,460 ,
10%
Public Safety,
$2,450,000 ,
3%
Streets,
$7,350,000 , 8%
Traffic, $8,957,736 , 10%
Utilties, $4,898,750 , 6%
Capital Projects FY 22‐23
Bridges
Drainage
Facility Deferred Maintenance
Library
Measure J Community Initiated Proj
Park
Public Safety
Streets
Traffic
Utilties
Item 2C - 162
CITY COUNCIL STAFF REPORT
06/30/2022 3. A.
City Clerk -
SUBJECT
APPROVAL OF REQUEST FOR PROPOSALS 20-22 AND AUTHORIZATION TO
SOLICIT PROPOSALS FOR A STAFFING STUDY FOR THE PALM SPRINGS
POLICE DEPARTMENT
RECOMMENDATION:
Approve Request for Proposal 20-22 to advertise and solicit proposals for the staffing study for the Palm Springs Police Department.
1. Authorize the City Manager or his designee to execute all necessary documents.2.
Attachments
Item 3A
CITY COUNCIL STAFF REPORT
DATE: June 30, 2022 NEW BUSINESS
SUBJECT: APPROVAL OF REQUEST FOR PROPOSALS 20 -22 AND
AUTHORIZATION TO SOLICIT PROPOSALS FOR A STAFFING STUDY
FOR THE PALM SPRINGS POLICE DEPARTMENT
FROM: Justin Clifton, City Manager
BY: Police Department
SUMMARY:
As part of fulfilling City Council’s strategic priority to reduce crime and manage homeless related issues, S taff proposes undertaking a comprehensive staffing/ services study of the Palm Springs Police Department. The Police Department worked with the Procurement and Contracting Department to author a draft Request for Proposals 20-22 for a staffing study of the Police Department, to include alternative responses to police presence, revised policies, and information technology improvements to increase operational efficiency and effectiveness. Approval of this action will allow Staff to solicit proposals for the staffing study.
Staff has also recently clarified that Council directed Staff to undertake a comprehensive review of policies and practices. That direction was a result of Community Listening Sessions held during the summer of 2020. While this proposed review of staffing and services will touch on certain policies, S taff intends to follow up on the direction for a comprehensive review of policies and practices shortly after this staffing/ service review.
RECOMMENDATION:
1. Approve Request for Proposal 20- 22 to advertise and solicit proposals for the staffing study for the Palm Springs Police Department.
2. Authorize the City Manager or his designee to execute all necessary documents.
BACKGROUND:
City Council held two Visioning Sessions on November 20 and 30, 2021. The purpose of the Visioning Sessions was to establish priorities and identify process improvements to increase organizational efficiency and effectiveness. On January 13, 2022, the City Item 3A - 1
City Council Staff Report
June 30, 2022 -- Page 2
Police Department Staffing Study
Manager presented the results of the City Council Visioning Sessions for further public review, discussion, and consideration by the City Council. On February 22, 2022, S taff presented workplans outlining tasks needed to accomplish City Council priorities. These priorities were organized into four broad categories: 1) Quality of Life; 2) Environmental Stewardship; 3) Community Infrastructure ; and 4) Good Governance. Crime reduction was a key objective in the Quality of Life category. The evaluation of staffing and service levels, which included the solicitation for and procurement of consultant services toward that end, was identified as a major task in the City’s FY 2021-22 Strategic Plan.
STAFF ANALYSIS:
The Police Department has a desire to move towards a neighborhood policing and problem-solving model , while increasing operational efficiency and effectiveness. To accomplish this goal, an independent study is needed to analyze Department data and current trends and make recommendations concerning staffing, training, policies , and information technology improvements . Request for Proposals 20- 22, included as Attachment A, directs in the S cope of Work that the Contractor “develop an understanding of the police organization as it exists today and gather data for the past five years to analyze the current situation. The Contractor shall meet with elected officials and interview stakeholders in focus group settings. After analyzing the data and collecting the feedback, the Contractor shall make recommendations concerning staffing, training, revised policies, and information technology improvements to increase operational efficiency and eff ectiveness. The Contractor shall also make recommendations for providing alternate methods to policing the community.”
At the conclusion of the study, the Contractor shall provide a report that addresses reasonable and adequate staffing, alternate responses to sworn officers, and how to best manage the Police Department’s workload. The Contractor shall also make a presentation of the report to the City’s Executive team. With Council approval, Request for Proposals 20-22 can be issued, ensuring the City is able to find a Contractor capable of providing these services in a timely manner.
ENVIRONMENTAL ASSESSMENT
:
The requested City Council action is not a "Project" as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a "Project" means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. According to Section 15378(b), a Project does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.
Item 3A - 2
City Council Staff Report
June 30, 2022 -- Page 3
Police Department Staffing Study
ALIGNMENT WITH STRATEGIC PLANNING:
This will align with Item 1B of the City’s Quality of Life strategic planning priority, as it will ensure a comprehensive review of Police Department staffing and service levels.
FISCAL IMPACT:
The Department anticipates costs associated with the staffing study will fall within the threshold of approval by the City Manager. The Request for Proposal award process will follow all established City of Palm Springs procurement pol icies. Funding for the staffing study is available in Police Department Account 1005000 40105.
REVIEWED BY:
Department Director: Andrew G. Mills
City Manager: Justin Clifton
ATTACHMENTS:
A.) Request for Proposals 20-22
Item 3A - 3
ATTACHMENT "A"
Item 3A - 4
CITY OF PALM SPRINGS, CA
PROCUREMENT AND CONTRACTING DEPARTMENT
REQUEST FOR PROPOSALS 20-22
STAFFING STUDY FOR THE PALM SPRINGS POLICE DEPARTMENT
ISSUED: TBD
DRAFT
Item 3A - 5
TABLE OF CONTENTS
SECTION 1 – NOTICE OF REQUEST FOR PROPOSALS ..................................................... 1
1.1 Request for Proposal ................................................................................................ 1
1.2 Term ......................................................................................................................... 1
1.3 Schedule .................................................................................................................. 1
1.4 Procurement Officer and Delivery Address: .............................................................. 1 SECTION 2 – INSTRUCTIONS TO PROPOSERS .................................................................. 2
2.1 Obtaining RFP Documents and Addenda: ................................................................ 2
2.2 Pre-Proposal Conference: ........................................................................................ 2
2.3 Proposer’s Minimum Requirements: ......................................................................... 2
2.4 Submission of Proposals: ......................................................................................... 3 SECTION 3 – CONDITIONS GOVERNING THE PROCUREMENT ........................................ 4
3.1 Request for Clarifications/Questions: ........................................................................ 4
3.2 Proposers Ethical Behavior: ..................................................................................... 4
3.3 Proposals to Remain Open:...................................................................................... 4
3.4 Right to Accept or Reject Proposals: ........................................................................ 4
3.5 R esponsibility of Proposer: ....................................................................................... 4
3.6 Insurance: ................................................................................................................ 4
3.7 Public Record: .......................................................................................................... 5
3.8 Cost Related to Proposal Preparation: ..................................................................... 5
3.9 Compliance with Law:............................................................................................... 5
3.10 Licenses, Permits, Fees and Assessments: ............................................................. 5
3.11 Investigations: .......................................................................................................... 6
3.12 Non-Collusion: .......................................................................................................... 6
3.13 Other Public Agency “Piggyback Clause”: ................................................................ 6
3. 14 Signed Proposal and Exceptions: ............................................................................. 6
3.15 Award of Contract: .................................................................................................... 6
3.16 Form of Agreement: ................................................................................................. 7 SECTION 4 – SCOPE OF WORK ........................................................................................... 9
4.1 Background: ............................................................................................................. 9
4.2 Scope: ...................................................................................................................... 9
4.3 Schedule: ................................................................................................................. 9
4.4 Deliverables: ............................................................................................................ 9
4.5 Compensation: ......................................................................................................... 9 SECTION 5 – PROPOSAL FORMAT AND ORGANIZATION .................................................10
5.1 Proposal Requirements: ..........................................................................................10
5.2 Proposal Format: .....................................................................................................10
5.3 Proposal Content: ....................................................................................................10
5.4 Submission of Proposal: ..........................................................................................13 SECTION 6 – PROPOSAL EVALUATION .............................................................................14
6.1 Evaluation of Proposals: ..........................................................................................14
6.2 Selection Process and Award of Contract: ...............................................................15 SECTION 7 – RFP FORMS ...................................................................................................16 SECTION 8 – SAMPLE AGREEMENT ................................................................................... 1
Item 3A - 6
SECTION 1 – NOTICE OF REQUEST FOR PROPOSALS
1.1 Request for Proposal
The City of Palm Springs is requesting proposals from qualified firms to provide the City with a staffing study for the Police Department. The scope of work will consist of gathering data to provide recommendations for staffing, training, polices and technology for the Police Department to make informed decisions concerning policing and workload.
1.2 Term
The term of this contract will be for six months.
1.3 Schedule
The following is the schedule for this procurement:
Activity Due/Time
Request for Proposals Issued TBD
Pre-Proposal Conference TBD
Requests for Clarifications from Proposers
are due TBD
Responses to Requests for Clarification will
be posted via Addendum TBD
Proposals are Due TBD
Recommendation/Selection (tentative) TBD
Projected Date for Award of Contract/ PO TBD
1.4 Procurement Officer and Delivery Address:
Kim Baker
City of Palm Springs – Procurement and Contracting Department City Hall
3200 E. Tahquitz Canyon Way
Palm Springs, CA 92262
Phone: 760.322.8368
Email: [email protected]
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SECTION 2 – INSTRUCTIONS TO PROPOSERS
2.1 Obtaining RFP Documents and Addenda:
RFP documents including Addenda can be found on PlanetBids at:
https://pbsystem.planetbids.com/portal/47688/portal-home Proposers will then need to log in and locate this RFP for all related documents. It is the Proposers responsibility to check the PlanetBids site regularly to stay current on the documents that are available as this is the primary communication site for this RFP.
2.2 Pre-Proposal Conference:
A Pre-Proposal Conference will be held as follows:
Date: TBD
Time: TBD
Location: Virtually. - Interested participants who wish to participate in the preproposal conference by either requesting a link to attend via email to:
kim.bak er @palmspringsca.gov or by following the directions below:
Microsoft Teams meeting
Join on your computer or mobile app
Click here to join the meeting
Or call in (audio only)
+1 872-239-6004,,705451520# United States, Chicago
Phone Conference ID: 705 451 520#
Find a local number | Reset PIN
Learn More | Meeting options
All proposers are highly encouraged to attend this conference to learn more about the requirements of this solicitation.
2.3 Proposer’s Minimum Requirements:
A. Experience: The Proposer must have a minimum of three years’ e xperience preparing police department studies on the efficacy of effective police management, including staffing and differential police responses. Proposers shall outline this experience in the proposal.
B. Knowledge: The Proposer must have f amiliarity with and a deep understanding of problem oriented and community policing , as defined by the Center for Problem- Oriented Policing. The ability t o understand and analyze CAD data, crime data, patrol and investigations operations, differential response(s), the dispatch center and call deflection. Ability to conduct a meta- data analysis of alternative responses to police presence and th eir recommendation on the efficacy and cost (savings) of potential solutions. An understanding of the influence and impact of a large tourist economy on public safety calls for service. Proposers shall outline this knowledge in the proposal.
C. Business License: The selected firm will be required to be licensed in accordance with the City of Palm Springs Business License Ordinance, Municipal Code Chapter Item 3A - 8
3.40 through 3.96, enti tled “Business Tax”. Proposers may obtain the license after award but must do so promptly as the license will be routed with the contract for final signature.
2.4 Submission of Proposals:
A. R equests for Proposals will be electronically received via the lin k provided in this RFP by the Procurement and Contracting Department until the time specified in the schedule below. The receiving time da te stamp in the e lectronic file database will be the governing time for ac ceptability of Proposals. Pape r proposals, or proposals sent by any ot her means, or to any other elec tronic file or ema il address other than the link provided i n this RFP will not be accepted. Late proposals will be r eturned unopened. Failure to register as a Proposer to this RFP process per the instructions in the Notice Inviting Requests for Proposals (under “O btaining R FP Documents”) may result in not receiving Addenda or other im portant information pertaining to t his process. F ailure to acknowledge Addenda m ay render a proposal as being non- responsive or negatively impact the evaluation of a proposal . Proposal files s hall be clearly labeled per the instructions provided and submitted electronically.
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SECTION 3 – CONDITIONS GOVERNING THE PROCUREMENT
3.1 Request for Clarifications/Questions :
A. Questions are to be submitted through PlanetBids vendor portal at the following link: https://pbsystem.planetbids.com/portal/47688/portal-home and then selecting the RFP.
B. Interpretations o r clarifications consider ed necessary in response to such questions will be resolved by the issu ance of formal Addenda to the RFP. The deadline for all questions is as outlined in the schedule. Questions received after this date and time may not be answer ed. Only questions that have been resolved by formal written Addenda via the Division of Procurement and Contracting will be binding. Oral and other interpretations or clarifications will be without legal or contractual effect.
3.2 Proposers Ethical Behavior:
Proposers, their represe ntatives, agents, or anyone else acting on their behalf are specifically directe d not to con tact any city employee, commissi on member, committee member, council me mber, or other agency employ ee or associate for any purpose related to this RFP other than as directed below. Contact with anyone other than as directed below will be cause for rejection of a proposal.
3.3 Proposals to Remain Open:
The Proposer shall guarant ee that all conten ts of their proposal shall be vali d for a period of 120 calendar days from the due date of proposals.
3.4 Right to Accept or Reject Proposals:
The City of P alm Springs re serves the right to waive any informality or te chnical defect in a proposal and to accept or reject, in whole or in part, any or all proposals and to cancel all or part of this RFP and seek new proposals, as best serves the interests of the City. The City furthermore reserves the r ight to contract separately with others certain tasks if deemed in the best interest of the City.
3.5 Responsibility of Proposer :
All f irms responding to this RFP shall be resp onsible. If it is found that a firm is irresponsible (e.g., ha s not paid taxes, is not a legal entity, submitted an RFP without an authorized signature, falsified any in formation in the proposal package, etc.), the proposal shall be rejected.
3.6 Insurance:
Insuranc e provisions are contained in t he Standard C ontract Services sample agreement included in the RFP. The successful Proposer will be required to comply with these pr ovisions. It is recommended that Proposers have their insurance provider review the ins urance provisions BEFORE they subm it their proposal.
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3.7 Public Record:
A. All documents submitted in response to this sol icitation will become the property of the City of Palm Springs and are subject to the California Code Section 6250 et seq., commonly known as the Public Records A ct. Infor mation contained in the documents, or any ot her materials associated with the solic itation, pursuant to CA Gover nment Code 6255 dur ing t he negotiation process, may be made public after the City’s negotiati ons ar e completed, and staff has agendized the recommendation to the City Council for the award of a contract to a specific firm, but before final action is taken by the City Council to award the contract.
B. Although the Califo rnia Public Records Act (“CPRA” ) rec ognizes t hat certain confidential trade secret i nformation may be protected from disclosure, the City may not be in a position t o establish that the information submitted in a p roposal is a trade secret. If a request is made for information marked “ Confidential,” “Trade Secret,” Proprietary,” or any other similar designation, the City will provide the party submitting such information with reasonable notice to allow the party to seek protection from disclosure by a court of competent jurisdiction.
C. If a submitting party contends that a portion of the proposal is c onfidential even under the CPRA, the party: 1) mus t clearly label each document and/or page deemed a confidential doc ument 2 ) t he legal rationale supporting such contention including specifi c references to appl icable provisions of the Public Records laws o f the State 3) must actively def end against any request for disclosure of information which the party has determined should not be released, and 4) m ust indemnify an d hold harmless the City from any loss, cla im or suit, including attorneys’ fees, brought by a person challenging the City’s refusal to release the documents. The City will not, under any ci rcumstances, incur an y expenses, or b e responsible for any damages or losses incurred by a pa rty submitting a p roposal or any other person or ent ity, because of t he release of such informat ion. The City will not return the original or any copies of the proposal or other infor mation or documents submitted to the City as part of this RFP process. The City may not recognize proposals where all the information, via a blanket statement is submitted as proprietary information or a trade secret.
Such proposals may be found non-responsive.
3.8 Cost Related to Proposal P reparation:
The City will NOT be respon sible for any costs incurred by any firm responding to this RFP in the preparation of their proposal or participation in any presentat ion if requested, or any other aspects of the entire RFP process.
3.9 Compliance with Law:
Proposer warrants that all Services rendered shall be performed in accordance with all applicable federal, state, and local laws, statutes, ordinances lawful orders, rules, and regulations.
3.10 Licenses, Permits, Fees and Assessments:
Proposer represents and warrants t o City that it will obtain all lice nses, permits, qualifications, and approvals of whatever nature that are legally required to pract ice its profession and perform the Work and Services requested in this RFP. Proposer represents and warrants to City that Proposer shall, at i ts sole cost and expense, keep in effect at all tim es during t he term of th e Agreement if so awarded, any license, permit, qualificatio n, or approval that is lega lly required for Pro poser to Item 3A - 11
perform the Work and Services under the Agreement if so awarded. Proposer shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties, and interest, which m ay be imposed by law and ari se from or are necessary for the Proposer’s performance of the W ork and Services required under the Agreement if so awarded. Proposer shall indemnify, defe nd, and hold harmless City against any such fees, assessments, ta xes pena lties, or interest levied, assessed, or imposed against City to the fullest extent permitted by law.
3.11 Investigations:
The City reserves the right to make such i nvestigations as it deems necessary to determine the ability of the firms responding to this R FP to perform the Work and the firm shall furnish to the City all such information and data for this purpose as the City may request. The City reserves the right to reject any proposal if the evidence submitted by or investigation of such firm fails to sa tisfy the City tha t such fi rm is properly qualified to car ry out the obligations of the Contra ct and to c omplete the Work contemplated therein.
3.12 Non-Collusion:
The undersigned, by subm ission of thi s Proposal Form, hereby declares that this Proposal is made without collusion with any ot her business m aking any o ther Proposal, or which otherwise would make a Proposal. Proposer must e xecute an Affidavit of Non-Collusion provided as Attachment “B” in the RFP and include it with their proposal.
3.13 Other Public Agency “Piggyback Clause”:
It is intended that any other public agency, at the mutual consent of both parties and consistent with t he publi c a gency’s policies and procedures, be permitted to purchase under the terms submitted in re sponse to this procurement. An y participating agency shall take sole responsibility for the placing of orders, arranging for delivery and or services, and making pay ments to the vendor, contractor, or consultant. T he City o f Palm Springs will not be lia ble or r esponsible for any obligations, including but not limited to financial responsibility, in connection with the participation by other public agencies.
3.14 Signed Proposal and Exceptions:
Submission of a signed proposal will be interpreted t o mean th at the firm responding to this RFP has hereby agreed to all the terms and condit ions set forth in all of the sheets which make up this Request for Proposals, and any att ached sample agreement. Exceptions to any of the language in either the RFP documents o r attached sample agreement, including the insurance requirements, must be requested under the request for clarifications/questions process by the deadline for questions. Any requested changes to the contract will be considered at that time and if changes are allowed, they will be sent out through an Addendum to all proposers. Exceptions to th e City’s RFP document or standard boilerplate language, insurance r equirements, terms, or conditions, etc. may only b e considered during the early stage of the solicitation p rocess; and s hall not be included in the submitted proposals. T he Ci ty makes no guarantee that any exceptions will be approved but will consider any requests put forward in the request for clarification/question process.
3.15 Award of Contract :
It is the City’s intent to award a contract to the firm that can provide all of the scope of work, equipment and services identified in the RFP document. However, the City Item 3A - 12
reserves the right to award a contract, or to make no award, whichever is in the best interest of the City. It is anticipated that award of the contract will occur at the next regularly scheduled City Council meeting after the evaluation commi ttee has m ade its final selection of the firm to be reco mmended for award and a contract has been negotiated and agendized for consideration. The decision of the City Council will be final.
3.16 Form of Agreement:
The selected firm will be required to enter into a contractual agreement, inclusive of insurance require ments, w ith the City of Palm Springs in accordan ce with t he standard Contract Services Agreement ( see Section 8 ). Please note that t he Exhibits are intentionally not complete in the attached sample standard document.
These exhibits will be negot iated with the selected firm and will appear in the final Contract Services Agreement executed between the parties.
We specifically draw your attention to the language in the sections of the sample contractual agr eement attached entitled “ Conflict of Inte rest” and “Covenants Against Discrimi nation” and recommen d al l firm s carefu lly consider these contractual requirement s prior to submitt ing a pr oposal in response to this RFP.
Firms that submit a proposal in response to this RFP shall certify the following:
A. Conflict of Interest. Proposer acknowledges that no officer or employee of the City has or shall have any direct or indirect financial interest in this Agreement, nor shall Proposer enter into any agreement of any kind with any such officer or employee during the term o f this Agreement and for one year ther eafter.
Proposer warrants that Proposer has not paid or given, and will not pay or give, any third party any money or other consideration in exchange for ob taining this Agreement.
B. Covenant Against Dis crimination. In connection with its perf ormance under this Ag reement, Proposer shall not discriminate agai nst any em ployee or applicant for emp loyment because of actual or perceiv ed race, religion, color , sex, a ge, m arital statu s, ancestry, national origin ( i.e., p lace of origin, immigration status, cultural or lin guistic char acteristics, or e thnicity), sexual orientation, gender identity, gender expression, physical or m ental disability, or medical condition (ea ch a “prohibited basis”). Proposer shall ensure that applicants are employed, and that employees a re trea ted during t heir employment, without regard to any prohibited basis. As a condition precedent to City’s lawful capacity to enter this Agreement , and in executing this Agreement, Proposer certifies that its actions and omissions hereunder shall not incorporate any discrimination arising from or related to any prohibited basis in any Proposer activity, including bu t not lim ited to the following: em ployment, upgrading, demotion or transfer; recruitment or recr uitment advertising; l ayoff or termination; rates of pay or oth er f orms of compensation; and selection for training, including apprenticeship; and further, that Proposer is in full compliance with the provisions of Palm Springs Municipal Code Section 7.09. 040, including without limitation the provis ion of benefits, relating to non-discrimination in city contracting.
C. Failure or refusal to enter into an Agreement as herein provided or to conform to any of the stipulated requirements in connection therewith shall be just cause for an annulment of the award. If the highest ranked Proposer refuses or fail s to execute the Agreement, or negotiations are not successful, or the agreement is Item 3A - 13
terminated, the City m ay, at i ts sole discretion, enter negotiations w ith a nd award the Contract to the second highest ranked Proposer, and so on.
Item 3A - 14
SECTION 4 – SCOPE OF WORK
4.1 Background:
The Palm Springs Police Department has a desire to move to a neighborhood policing and problem-solving model. In order to accomplish this goal a study is needed to analyze the current situation and prepare a report to guide the Police Department in decision making for moving in this new direction.
4.2 Scope:
The Contractor shall develop an understanding of the police organization as it exists today and gather data for the past five years to analyze the current situation. The Contractor shall meet with elected officials and interview stakeholders in focus group settings. After analyzing the data and collecting the feedback, the Contractor shall make recommendations concerning staffing, training, revised policies, and information technology improvements to increase operational efficiency and effectiveness. The Contractor shall also make recommendations for providing alternate methods to policing the community.
4.3 Schedule:
Work will commence on issuance of a notice to proceed and shall be completed in four months.
4.4 Deliverables:
At the c
onclusion of the study a report shall be provided that presents the best-case scenario for the Palm Springs Police Department in terms of reasonable and adequate staffing, alternate responses to sworn officers, and how to best manage the Palm Springs Police Department’s workload. A presentation of the report to the City’s Executive team is also required.
4.5 Compensation:
Work will be compensated on a lumpsum basis. Contract pricing includes all labor, expenses, and incidentals to complete the work o utlined in the contract scope. The Contractor may request monthly payments based on the percentage of work completed for the previous month as long as a detailed progress report is provided to support the amount requested. No additional compensation will be due by the City unless the contract is modified for additional work requested by the City.
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SECTION 5 – PROPOSAL FORMAT AND ORGANIZATION
5.1 Proposal Requirements:
The firm’s proposal should descri be the methodology to be used t o accomplish the project objectives. The proposal should also describe the work which shall be necessary in order to satisfactorily complete the described requirements.
Please note: this RFP cannot identify each specific, individual task required to implement this project successfully and completely . Th e City of Palm S prings relies on the professionalism and competence of the selected firm to be knowledgeable of the general areas identified in the scope of work and to include i n its proposal all required tasks and subtasks, personnel commitments, man-hours, direct and indirect costs, etc. The City of Palm Springs will not approve adden da to the selected firm’s agreement which do not involve a substantial change from the general scope of work identified in this RFP.
5.2 Proposal Format:
Firms are requested to format their proposals so that responses correspond directly to, and are identifie d with, the specific evaluation criteria stated in Sectio n 6 above. The proposals must be i n an 8 ½ X 11 format, minimum 10pt font size, mini mum ¾” margins, and may be no m ore than a tota l of 25 electronic pages, including cover letters, organization c harts, staff resumes, a ppendices, and any exceptions to the language in the sample agreement, or to the insurance requirements. NOTE: Front and Back Covers, Dividers, Attachment’s “ A”, “B”, “C” “D” and “E” and Addenda acknowledgments, and the Cost /Rates Proposal (*in a separate elec tronic file) do NOT count toward the limit (everything else does).
5.3 Proposal Content:
A. Proposers must provide the information identified below. All such infor mation shall be presented in a form at t hat d irectly c orresponds to the numbe ring scheme identified here.
B. Each Proposal Package must include two separate electronic files as follows:
Electronic File #1, cle arly ma rked “ Technical P roposal”, shall include t he following items:
Technical Proposal: The T echnical P roposal (Electronic F ile #1) shall be clearly marked as per the inst ructions above and shall include t he Sections A, B, C, and D below:
Section A: Firm and Staff (including any subcontractors) Qualifications and Experience including References
A.1 Company or Sole Proprietorship Overview. Please provide a description of the products and servic es that your company /sole proprietorship has provided in other cities, how long you have been in operation, and any unique features of the services you offer.
A.2 List the name and qualifications of the key staff/team members that will be assigned to the Project. Provide detailed qualifications of the Project Manager that will be assigned to the Project.
A3. Please outline the academic credentials of key staff members or subcontractors providing services. A PhD in criminal justice or social science fields is preferred.
Item 3A - 16
A.4 References. Include a minimum of three references on the form provided of recent customers for who your firm has provided similar services as contemplated herein and include it with the forms section of your proposal. In addition to the form, in this section of your proposal please provide any additional information that would explain in more detail the work undertaken with the references provided and any other material information you would like the City to know about your work for that reference that is relevant to the work described in this RFP.
Section B: Demonstrated understanding of the overall project and requested scope of work
B.1 Proposed Approach for Implementing the Scope of Work. Please describe how you would approach the Scope of Work for the City of Palm Springs. This would include how you would address or enhance the tasks in the Scope of Work and how you would partner with the City to implement the service.
B.2 Anything else the City should consider as part of this process.
Proposers should provide any insights or advice they feel may assist the City in implementing the Scope of Work.
B.3 Identify any “key ” or “critical” issues that you believe may be encountered based on the firm’s prior experiences; and provide steps to be taken to ensure the issues identified do not affect the successful delivery of the service.
Section C: Local Preference
C.1 Provide information that outlines if a local preference is being requested for this solicitation and if so how the request meets the requirements outlined below:
Pursuant to
the City o f Palm Springs Local Preference Ordinance
1756, in awarding contracts f or services, inc luding consultant services, preference to a Local B usiness shall be given whenever practicable and to the extent consistent with the law and interests of the public. The term “Lo cal Business” is d efined as a vendo r, contractor, or consultant who has a valid physical business address located within the C oachella Valley, at least six m onths prior to bid or proposal op ening d ate, fro m which the vendor, contr actor, or consultant operates or performs business on a day-to-day basis and holds a va lid busines s lic ense by a jurisdiction located in the Coachella Valley. “Coachella Valley” is defined as the area between the Sa lton S ea on the south, the San Jacinto and Santa Rosa Mountains on the west, and the Little San Bernar dino Mountains on the east and north. For the purposes of t his definition, “Coachella Valley” includ es the cities of Beaumont and Ba nning and the unincorporated areas between Banning and the Cit y of Palm Springs. Pos t office boxes are not verifiable and shall not be used for the purpose of establishing such physical address.
The proposer will also, to t he extent legally possib le, solicit applications for employment and proposals for subcontracto rs and subconsultants for work associated with the proposed contract from Item 3A - 17
local residents and firm s as opportunit ies occur and hire qualified local residents and firms whenever feasible.
In order for a business t o be eligible to claim the preference, the business MUST request t he preference in the Solicitation response (see Attachment A) and provide a copy of its cu rrent business license (or of those it employs fo r this project) from a jurisdiction in the Coac hella Va lley. A non- local business that requests the prefer ence based on employing local residents must provide proof of full -time primary residency from a jurisdiction in the Coachella Valley with the proposal. The City r eserves the right to determine eligibility.
Section D : Forms: - Please include the following completed forms with your technical proposal
a. Completed Signature authorization and Addenda Ack nowledgment (see Attachment A)
b. If applicable, your specific req uest f or Local Preference (refe rence Attachment A) and a copy of a valid business license from a jurisdiction in the Coachella Valley.
c. Completed Affidavit of Non-Collusion (see Attachment B) d. Completed No Conflict of Interest and Non- Discrimination Form (Attachment C)
e. Completed Public Inte grity Business Di sclosure For m (At tachment D)
f. Complete the Reference form (Attachment E)
Electronic File #2, clearly marked “Cost Proposal”, shall include the following:
Section E: Cost Proposal:
Proposers must use the cost proposal form provided as Attachment “F ” in this RFP. The cost proposal file shall be named “RFP 20-22 Proposer Name Cost Proposal”. The Cost Proposal shall be based on a lumpsum that is inclusive of all costs to perform the scope of work. Failure to use the Cost Proposal form provided by the City will be cause for rejection of a p roposal. Do NOT include Sections A-D in the Cost Pro posal, Electronic File #2, Cost proposals will be evaluated by utilizing the ra tio of the lowest cost provider times the number of points available for this category.
Item 3A - 18
5.4 Submission of Proposal:
The two electronic files shall be uploaded to the PlanetBids vendor portal at the following link: https://pbsystem.planetbids.com/portal/47688/portal-home and then selecting the RFP.
All submissions must be time and date stamped by the system as being received by the deadline. Late submissions will be rejected.
Proposals not meeting the above criteria may be found to be non-responsive.
Item 3A - 19
SECTION 6 – PROPOSAL EVALUATION
6.1 Evaluation of Proposals:
This solicitation has been developed in the RFP best value format. Accordingl y, firms should take note that multiple factors as identified in the RFP will be considered by the Evaluation Commi ttee to det ermine which p roposal best m eets the requirements set forth in the R FP document. Price al one will not be the sole determining crit eria.
Proposal Evaluation Criteria:
An Evaluation C ommittee, using t he following evaluat ion criteria for this RFP, will evaluate all responsive proposals to thi s RFP. Fir ms are requested to submit th eir proposals so that they correspond to and are identified with th e followi ng specific evaluation criteria (100 total points possible):
Criteria Points
Minimum Requirements Pass/Fail
Firm’s and Staff’s (including any sub contractors) Qualifications and experience in providing s imilar services and equipment as defined in the RFP, including References
40 Demonstrated Understanding of the overall project and requested Scope of Work
35 Local Preference * 5
Cost Proposal 20
Total Points** 100
*Note: Firms t hat q ualify as a Local Business, or em ploy lo cal sub- consultants, and submit a valid business license as more fully set forth in this RFP, pursuant to the City of Palm Springs Local Preference Ordinance 1756). The full local preference, five points, may be awarded to those that qualify as a Local Business. Two points may be awarded to a non-local busi ness that employs or retains local residents and/or firms for this project. Non-local firms that do not employ or retain any local residents and/or firms for this project shall earn zero points for these criteria. **Interviews – After reviewing the proposals interviews may be required if needed to clarify the proposals. If interviews are determined to be needed, an additional 25 points will be used to score the interviews, for a revised total possible point system of 125 points. In addition, the solicitation schedule will be adjusted accordingly to allow for the interviews.
Prior City work - If y our firm has prior experience working with th e City do not assume this prior work is known to al l mem bers of the evaluation committee . All fi rms are evaluated on t he information contained in their proposal, information obtained fr om references (including the city and past performance if applic able), and presentations if requested. All proposals should be prepared as if the evaluation co mmittee members have no knowledge of the firm, their qualifications, or past projects.
Item 3A - 20
6.2 Selection Process and Award of Contract:
Selection will be made by totaling the points for the proposals and using a set ratio formula to evaluate the price category. The proposer with the highest number of points will be recommended for award of the contract. The City reserves the right to negotiate the terms and conditions of any resulting contract. Final contract award, if any, will be made by the Palm Springs City Council or City Manager depending on value. The selected firm will be required to comply with all insurance and license requirements of the City.
Item 3A - 21
SECTION 7 – RFP FORMS
ATTACHMENT “A”- Signature Authorization Form , including Addenda acknowledgment. *Must be compl eted and included w ith Work/Technical Proposal electronic file #1.
ATTACHMENT “B” - Non-Collusion Affidavit Form. * Must be co mpleted and included with Work/Technical Proposal electronic file #1.
ATTACHMENT “C” – No Conflict of Interest and Non-Discrimination Form. *Must be completed and included with Work/Technical Proposal electronic file #1.
ATTACHMENT “D” – Business Disclosure Form . *Must be comp leted and included with Work/Technical Proposal electronic file #1.
ATTACHMENT “E” – Reference Form. *Must be comp leted and incl uded with Work/Technical Proposal electronic file #1.
ATTACHMENT “F” – Cost Proposal Form . *M ust be completed and included in a separate electronic file #2 – do not include this with your Work/ Technical Proposal, electronic file #1.
Item 3A - 22
ATTACHMENT “A”
SIGNATURE AUTHORIZATION
REQUESTS FOR PROPOSALS (RFP 20-22)
STAFFING STUDY FOR THE PALM SPRINGS POLICE DEPARTMENT
*THIS FORM MUST BE COMPLETED AND SUBMITTED WITH YOUR TECHNICAL/WORK PROPOSAL (Electronic File #1)*
NAME OF COMPANY(PROPOSER):
________________________________________________________________________
BUSINESS
ADDRESS:___________________________________________________________ ________________________________________________________________________ TELEPHONE: ______________CELL PHONE___________ ___FAX______________ CONTACT PERSON____________________EMAIL ADDRESS____________________
A. I hereby certify that I have the authorit y to submit this Proposal to the City of Palm Springs for the above listed individual or company. I certify that I have the authorit y to bind myself/this company in a contract should I be successful in my proposal. ____________________________________________________
PRINTED NAME AND TITLE
____________________________________________________
SIGNATURE AND DATE
B. The following infor mation relates to the legal con tractor listed ab ove, w hether an individual or a company. Place check marks as appropriate:
1. If successful, the contract language should refer to me/my company as:
____ An individual;
____ A partnership, Partners’ names:
____ A company;
____ A corporation If a corporation, organized in the state of: __________
2. My tax identification number is: ___________________________________ Please check below IF your firm qualifies as a Local Business as defined in the RFP:
____ A Local Business (licensed within the jurisdiction of the Coachella Valley).
Copy of current business license is required to be attached to this document.
ADDENDA ACKNOWLEDGMENT:
Acknowledgment of Receipt of any Addenda issued by the City f or this RFP is requi red by including the acknowledgment with your proposal. Failure to acknowledge the Addenda issued may result in your proposal being deemed non-responsive.
In the space provided below, please acknowledge receipt of each Addenda:
Addendum(s) # _______________ is/are hereby acknowledged.
Item 3A - 23
ATTACHMENT “B”
NON-COLLUSION AFFIDAVIT
REQUESTS FOR PROPOSALS (RFP 20-22)
STAFFING STUDY FOR THE PALM SPRINGS POLICE DEPARTMENT
*THIS FORM MUST BE COMPLE TED EXECUTED BY PROPOSER AND SUBMITTED WITH YOUR TECHNICAL/WORK PROPOSAL (Electronic File #1)* The undersigned, deposes and says that he or she is
of
, the party making the foregoing Proposal. That t he Proposal is not made in t he inter ests of, or on the behal f of, any undisclo sed p erson, partner ship, company, as sociation, organization, or corpora tion; that the Proposal is genuine a nd not collusive or sham; that the Proposer has not directly or indirectly induced or solicited any other Proposer to put in a fals e or sham Proposal, and has not direc tly or indirectly colluded, conspired, connived, or agreed with any Prop oser or anyone else to put in a sham Proposal, or that anyone shall refrain from Propos ing; that the Proposer has not in any manner, directly or in directly, sought by agreement, communicat ion, or con ference with anyone to fix the Proposal price of the Proposer or any oth er Proposer, or to fix a ny overhead, profit, or cost element of the Proposal price, or of that of an y other Proposer, or to secure a ny advantage against the public body awarding the cont ract of anyone interested in the pr oposed contract; that all statements contained in the Proposal are true; and, further, that the Proposer has not, directly or indirectl y, submi tted his or he r Proposal price or any breakdown thereof, or t he contents thereof, or divulged information or data relative thereof, or paid, and will not pay, any fee to any corporation, partnership, company, association, organization, Proposal depository, or any other member or agent thereof to effectuate a collusive or sham Proposal.
Signature: ______________________________________________
Title: _____________________________________________
Item 3A - 24
ATTACHMENT “C”
CITY OF PALM SPRINGS, CA
CONFLICT OF INTEREST AND NON-DISCRIMINATION CERTIFICATION REQUEST FOR PROPOSAL (RFP 20-22)
STAFFING STUDY FOR THE PALM SPRINGS POLICE DEPARTMENT
THIS FORM MUST BE COMPLETED AND SUBMITTED WITH YOUR TECHNI CAL/WORK PROPOSAL (Electronic File #1)
Conflict of Interest. Consultant acknowledges that no officer or employee o f the City has or shall have any direct or indirect financial interest in this Agreement, nor shall Consultant enter into any agreement of an y kin d with any such officer o r employee during the term of thi s Agreement and for one year thereafter. Consultant warrants that Consultant has not paid or given, and will not pay or give, any third party any money or other consideration in exchange for obtaining this Agreement.
Covenant Against Discrimi nation. In connection with its performance under this Agreement, Consultant shall not dis criminate agai nst any employee or applicant for employment b ecause o f actual or per ceived race, r eligion, color, sex, a ge, marital stat us, ancestry, na tional origin ( i.e., plac e of origin, immigra tion status, cultural or ling uistic characteristics, or ethnicity), sexual orientation, gender identi ty, gender expre ssion, physical or mental disability, or medical condit ion (each a “prohibited basis”) . Consultant shall ensure that applica nts are employed, and that employ ees are tre ated during their employ ment, without regard to any prohibited basis. As a condition pre cedent to City’s lawful capacity to enter this Agreement , and in executing this Agreem ent, Co nsultant certifies that its act ions and omissions hereunder shall no t incor porate any di scrimination aris ing from or relate d to any prohibited basis in any Consult ant activi ty, in cluding b ut not limited to the followin g:
employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship; and further, that Consultant is in full complia nce with the provisions of Palm Springs Municipal Code Section 7.09.040, including without limitation the provision of benefits, relating to non-discrimination in city contracting.
NAME OF CONSULTANT/VENDOR: ________________________________________
NAME and TITLE of Authorized Representative:
(Print) ______________________________________________________________
Signature and Date of Authorized Representative:
(Sign) ____________________________________________ (Date) ________________ Item 3A - 25
ATTACHMENT “D”
CITY OF PALM SPRINGS
PUBLIC INTEGRITY DISCLOSURE
(INSTRUCTIONS FOR APPLICANTS)
REQUEST FOR PROPOSAL (RFP 20-22)
STAFFING STUDY FOR THE PALM SPRINGS POLICE DEPARTMENT
THIS FORM MUST BE COMPLETED AND SUBMITTED WITH YOUR TECHNICAL /WORK PROPOSAL (Electronic File #1)
Who Must File?
Applicants that are NOT a natural person or group of natural people that will be identif ied on the application and se ek a City approval determined by a vote of City o fficials. Exa mples include corporations, limited liability companies, trusts, etc. that seek a City Council approval, or an approval by one of the City’s board or commissions.
Why Must I File?
The C ity of P alm Springs Public Integrity Or dinance advances t ransparency in municipal government and assists p ublic officials in avoiding conflic ts of interest. Th e City’s Public Integrity Ordinance, codified in Chapter 2.60 of the munic ipal code, reflects the City’s interest in ensuring that companies (and other legal entit ies t hat are not natural people) doing business in the commun ity are transparent and make di sclosure as to their ow nership and management, and further that those companies disclos e the identity of any person, with an ownership interest worth two thousand dollars ($2,000) or more, who has a mate rial financial relationship with any elected or appointed voting City official, or with the City Manager or City Attorney.
Note: A material financial relatio nship is a relationship between someone who is an owner/investor in the applicant entity and a vot ing official (or the C ity Manager or C ity Attorney), which relationship includes any of the following:
(1) the owner/investor and the official ha ve done business together during the year prior to the application;
(2) the official has earned income f rom the owner/investor during t he year prior to the filing of the application;
(3) the owner/investor has given the official gifts worth fifty dollars ($50) or more during the year prior to the filing of the application; or
(4) the official might reasonably be anticipated to gain or lose money or a thing of value, based upon the ow ner/investor’s interest in the applicant entity, in relation to the appl ication’s outcome.
When Must I File?
You must file t his form with the Office of the City Clerk at the same time when you file your application for a City approval determined by a vote of C ity officials, whether elected or appointed.
Item 3A - 26
What Must I Disclose?
A. The names of all natural persons who are officers, directors, members, managers, trustees, and other fiduciaries serving trust s or other types of organizations (attorneys, accountants, etc.).
Note: (1) only trusts or other organizations that are not the fiduciaries , (2) if a second entity that is not a nat ural per son serves the applicant e ntity (e.g., a s a member of an applicant LLC), then all officers, directors, members, managers, trustees, etc., of the second entity must be disclosed).
B. The names of persons owning an interest with a value of two thousand dollars ($2,000) or more who have a material financial relationship with an elected or appointed City official who will vote on the applicant’s application, or with the City Manager or City Attorney.
What if I Have Questions?
PENALTIES
Falsification of information or failure to report information required to be reported may subject you to administrative action by the City.
*There are some additional supplementary instructi ons with an example following the form should you need further clarification.
Item 3A - 27
PUBLIC INTEGRITY DISCLOSURE
APPLICANT DISCLOSURE FORM
1. Name of Entity
2. Address of Entity (Principal Place of Business)
3. Local or California Address (if different than #2)
4. State where Entity is Registered with Secretary of State
If other than California, is the Entity also registered in California? Yes No
5. Type of Entity
Corporation Limited Liability Company Partnership Trust Other (please specify)
6. Officers, Directors, Memb ers, Managers, Tru stees, Other F iduciaries (please specify) Note: If any response is not a natural person, please identify all off icers, directors, members, managers and other fiduciaries for the member, manager, trust, or other entity
________________________ Officer Director Member Manager [name] General Partner Limited Partner
Other ___________________________
_______________________________ Officer Director Member Manager [ name] General Partner Limited Partner
Other __________________________
________________________________ Officer Director Member Manager [name] General Partner Limited Partner
Other __________________________
Item 3A - 28
7. Owners/Investors with a 5% beneficial interest in the Applicant Entity or a related entity
EXAMPLE
JANE DOE
[name of owner/investor]
50%, ABC COMPANY, Inc.
[percentage of beneficial interest in entity and
name of entity]
A.
[name of owner/investor]
[percentage of beneficial interest in entity and
name of entity]
B.
[name of owner/investor]
[percentage of beneficial interest in entity and
name of entity]
C.
[name of owner/investor]
[percentage of beneficial interest in entity and
name of entity]
D.
[name of owner/investor]
[ percentage of beneficial interest in entity and
name of entity]
E.
[name of owner/investor]
[percentage of beneficia l interest in entity
and name of entity]
I DECL ARE UNDER PENALTY OF PERJURY UNDER T HE LAWS OF T HE STATE OF CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.
Signature of Disclosing Party, Printed Name, Title
Date
Item 3A - 29
City of Palm Springs, CA.
Business Disclosure Supplementary Instructions
In an effort to ensure we capture the required business entity information in accordance with the attached instructions, we provide you these supplem entary i nstructions to clearly identif y th e required information, and the format the information should be provided.
If you, as the applicant, are a business entity (i.e. a corporation or limited liability company), and it is also comprised of other busi ness entities as i ts members or having a financial interest, all other such bu siness entities must also be disclosed, including those e ntities other business entities, if any.
Ultimately, th e City’s disclosure document (attached) requires a listing ident ifying a ll n atural persons having any financial interest over 5% of the business entities (and any other bus iness entities comprising your business entity).
As an example, Applicant is: Acme Brothers, Inc., a California corporation, whose officers are:
John Doe, Jill Doe, and Jay Doe, which i s ow ned 50% by Acme Br others, LLC, a Cal ifornia limited liabilit y comp any, and John Doe (25% inte rest) and Jill Doe (25% i nterest). Acme Brothers, LLC, is managed by Acme Brothers 2, Inc., a California corporation, whose officers are: George Doe, Bill Doe, and Jane Doe, which i s owned 100% by Ac me Brothers 2, LLC, a California limited liability comp any, w hich is ma naged by George Doe, with G eorge Doe and Jane Doe having 50% interest each.
The full business entity disclosure in this example would resemble the following:
1. Acme Brothers, Inc., a California corporation
a. Officers: John Doe, Jill Doe, and Jay Doe
b. Ownership:
i. 50% Acme Brothers, LLC, a California limited liability company ii. 25% John Doe
iii. 25% Jill Doe
2. Acme B
rothers, LLC, a California limited liability company
a. Managers: Acme Brothers 2, Inc., a California corporation b. Ownership: 100% Acme Brothers 2, Inc., a California corporation
3. Acme Brothers 2, Inc., a California corporation
a. Officers: George Doe, Bill Doe, and Jane Doe
b. Ownership: 100% Acme Brothers 2, LLC, a California limited liability company
4. Acme Brothers 2, LLC, a California limited liability company a. Managers: George Doe
b. Ownership:
i. 50%
Item 3A - 30
ATTACHMENT “E”
REFERENCES
REQUESTS FOR PROPOSALS (RFP 20-22)
STAFFING STUDY FOR THE PALM SPRINGS POLICE DEPARTMENT
Reference 1
Organization name: Contact and title:
Address: Phone number:
Email Address:
Effective date of contract: Value of Contract:
Description of products/services provided:
Reference 2
Organization name: Contact and title:
Address: Phone number:
Email Address:
Effective date of contract: Value of Contract:
Description of products/services provided:
Reference 3
Organization name: Contact and title:
Address: Phone number:
Email Address:
Effective date of contract: Value of Contract:
Description of products/services provided:
Item 3A - 31
ATTACHMENT “F”
COST PROPOSAL
REQUEST FOR PROPOSAL (RFP 20-22)
STAFFING STUDY FOR THE PALM SPRINGS POLICE DEPARTMENT
THIS FORM MUST BE CO MPLETED AND SUBMITTED IN SEPARATE ELECTRONIC FILE #2 “Cost Proposal”, NOT with Electronic File #1, Technical/Work Proposal*)
ITEM DESCRIPTION Unit of Measure TOTAL
1 Study and Presentation of Police
Department Staffing as outlined in the
Scope of Work
Lump sum
Certified by:
Firm Name:
Signature of Authorized Person:
Printed Name:
Title:
Date:
Item 3A - 32
SECTION 8 – SAMPLE AGREEMENT
Item 3A - 33
SAMPLE BOILERPLATE AGREEMENT – EXHIBITS INTENTIONALLY INCOMPLETE
CONTRACT SERVICES AGREEMENT A####
STAFFING STUDY FOR THE PALM SPRINGS POLICE DEPARTMENT
THIS AGREEMENT FO R CONTRACT S ERVICES (“Agreement”) is mad e and entered into on _____________, 20__, by a nd between the City o f Palm Sp rings, a Califo rnia charter city and municipal corporation (“City”), and _____________, a _____________, (“Contractor”). City and Contract or are individually ref erred to as “Part y” and are collectively referred to as the “Parties”.
RECITALS
A. City requires the services of a , for
, (“Project”).
B. C ontractor has submitted to City a proposal to provide , under the terms of this Agreement.
C. Based on its e xperience, educat ion, training, and r eputation, Contractor is qualified and desires to provide the necessary services to City for the Project.
D. City desires to retain the services of Contractor for the Project.
NOW, THEREFORE, in consideration of the promises and mutual obligations, covenants, and conditions contained herein , and ot her valuable consi deration, t he receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:
AGREEMENT
1. CONTRACTOR SERVICES
1.1 Scope of Ser vices. In compliance with all terms and c onditions of thi s Agreement, Contractor shall p rovide se rvices to City a s described in the Scope of Services/Work attached to th is Agreement as Exhibit “A” and incorporated herein by reference (the “ Services” or “ Work”). Ex hibit "A" in cludes the a greed upon schedule of performance and the schedule of fees. Contractor warrants that the Services shall be performed in a competent, professional, and satisfactory manner consistent with the level of care and skill ordin arily exercised by hig h quali ty, e xperienced, and well qualif ied members of t he profession currently practicing under si milar conditions. In the event of any inconsistency between the terms contai ned in the Scope of S ervices/Work and the terms set forth in this Agreement, the terms set forth in this Agreement shall govern.
1.2 C ompliance with Law. Contractor shall comply with all applicable federal, state, and local laws, statutes and ordinances and all lawful orders, rules, and regulations when performing t he Services. Con tractor shall be lia ble for all violati ons of such laws and regulations in connection with the Services and this Agreement.
Item 3A - 34
1.3 Li censes and Permits. Contractor shall obtain at it s sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement.
1.4 F amiliarity with Work. By executing this Agreement, Contractor warrants that it has carefully considere d h ow the Work should be performed and fully under stands the facilities, difficulties, and r estrictions atte nding performance of the Work under this Agreement.
2. T IME FOR COMPLETION
The time for com pletion of the Services to be performed by Contractor is an essential condition of this Agreement. Contractor shall prosecute regularly and diligently the work of this Agreement according to the agreed upon schedule of performance set forth in Exhibit “A.” Neither Party shall be accountable for delays in performance caused by any condition beyond the reasonable control and without the fault or negligence of the non- performing Party. Delays shall not entitle Contractor to any additional compensation regardless of the Party responsible for the delay.
3. COMPENSATION OF CONTRACTOR
3.1 Compensation of Contractor. Con tractor shall be compensated and reimbursed for the s ervices rendered under this Agreement in accordance wi th t he schedule of fees set forth in Ex hibit “A” . The total amount of Compensation shall not exceed $______________.
3.2 Method of Payment. In any month in which Co ntractor wishes to r eceive payment, Contractor shall submit to City an invoice for Services rendered prior to the date of the i nvoice, no later than the first working day of s uch month, in the form approved by City’s finance director. Payments shall be based on the hourly rates set forth in Exhibit “A” for authorized services performed. City shall pay Contractor for all expenses stated in the invoice that are approved by City and co nsistent with this Agreement, within thirty (30) days of receipt of Contractor’s invoice.
3.3 Changes. In th e event any change or changes in the Services is requested by City, Parties shall execute a written amendment to this Agreement, specifying all proposed amendments, including, but not limited to, any add itional fees. An amendment m ay be entered into:
A. T o provide f or revisions or modi fications to documents, work product, or Work, when required by the enactment or revision of any subsequent law; or B. To provide for additional service s n ot included in th is Ag reement or not customarily furnished in accordance with generally a ccepted practice in C ontractor’s profession.
3.4 Appropriations. This Agreement is subject to, and contingent upon, funds being appropriated by the City Council of City for each fiscal year. If such appropriations are not made, this Agreement shall automatically terminate without penalty to City.
4. PERFORMANCE SCHEDULE
4.1 Time of Essence. Time is of the essence in the performance of this Agreement.
4.2 Schedule of Performance. All Services rendered under this Agreement shall be performed under the agreed upon schedule of performance set forth in Exhibit “A.” Any time period extension must be approved in writing by the Contract Officer.
Item 3A - 35
4.3 Force Majeure. The time for performance of Services to be rendered under this Agreement may be extended because of any delay s d ue to a F orce Majeu re Event if Contractor notifies the Contract Officer within ten (10) days of the comm encement of the Force Majeure Event. A Forc e Majeure Event shall mean an event that mate rially affects the Contractor’s performance and is one or more of the following: (1) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) order s o f g overnmental authorit ies (includ ing, wit hout limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the Work); and (4) pandemics, epidemics or q uarantine restrictions.
For p urposes of thi s sect ion, “order s of gov ernmental authorities,” incl udes ordinances, emergency procl amations and orders, rules to protect the public health, wel fare and safety, and other actions of the City in its capacity as a muni cipal authority. After Contractor notification, the Contract Officer shall investigate the facts and the extent of any necessary delay , and extend the ti me for performing the Services fo r the peri od of t he enforced delay when and if, in the Contract Officer’s judgment, such delay is justified. The Contract Of ficer’s determination shall be final and conclusive upon the Parties t o this Agreement. The C ontractor will not receive an adjust ment to the contract price or any other compensatio n. Notwithstanding the f oregoing, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement.
4.4 Term. Unless earlier termin ated in accordance with Section 4.5 o f this Agreement, this Agreement s hall c ontinue in full force and effect for a period of ___________ ( weeks/months), commencing on _____________, 202__, and ending on _____________, 202__, unless extended by mutual written agreement of the Parties.
4.5 Termination Prior to Expiration of Term. City may terminate this Agreement at any time, with or without cause, upon thirty (30) days written notice to Contractor. Where termination is due to the fault of Contractor and constitutes an immediate danger to health, safety, and general welfare, the per iod o f notice shall be s uch shorter t ime as may be determined by the City . Upon r eceipt of th e notice of term ination, Contractor shall immediately ce ase al l Services excep t such as may be specifically approved by t he Contract Officer. Contractor shall b e entitled to c ompensation for all S ervices rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer after such notice. City shall not be liable for any costs ot her than the charges or portions thereof which are specified herein. Contractor shall not be entitled to payment for unperformed Services, and shall not be entitled to damages or compensation f or termination of Work. If the termination is for cause, the City shall have the right to take whatever steps it dee ms n ecessary to correct Contractor's d eficiencies and charge the cost th ereof to Contractor, who sh all be liable for the ful l co st of th e City's corr ective action. Contractor may not terminate this Agr eement except for cause, upon thir ty (30 ) days written notice to City.
5. COORDINATION OF WORK
5.1 Representative o f Contractor. T he f ollowing princip al of Contractor is designated as being the principal and representative of Contractor authorized to act and make all decisions in its behalf with respect to the specified Services: ________ _____ (name), ________ _____ ( title). It is e xpressly underst ood that th e experience, knowledge, education, capability, and reputation of the foregoing principal is a substantial inducement for City t o ente r i nto this Agr eement. T herefore, the foregoing principal shall be responsible during the term of this Agreement for directing all activities of Contractor and dev oting sufficient time to personally super vise the Services u nder this Item 3A - 36
Agreement. The foregoi ng principal m ay n ot be changed by Co ntractor without pri or written approval of the Contract Officer.
5.2 Contract Office r. The C ontract Officer shal l b e t he City Manager or his /her designee ("Contract Of ficer"). Contrac tor shall be responsible fo r keeping the Contract Officer fully informed of the progress of the performance of the Services. Contractor shall refer any decisions that must be made by C ity to the Contract Officer. Unless otherwise specified, any approval of City shall mean the approval of the Contract Officer.
5.3 Prohibition Against Subcontract ing or Assignment. The exper ience, knowledge, educat ion, capability, and reputation of Contractor, its principals, and employees, were a substanti al inducement for C ity to enter into this Agreement .
Contractor sh all not contract with a ny other individual or en tity to perform any S ervices required under this Agreement without the City's express wr itten approval. I n ad dition, neither this Agreemen t nor any inte rest may be assigned or transferred, vo luntarily or by operation of law, witho ut the prior wr itten approval of City . Subcontracts, if a ny, shall contain a provisions maki ng them subj ect to al l p rovisions sti pulated in this Agreement including without limitation the insurance and indemnific ation requirements. If Contractor is permit ted to subcontract a ny part of this A greement by Cit y, Co ntractor shall be responsible to City for the a cts and omissions of its subcontractor(s) in the same manner as it is for persons directly employed. Nothing conta ined in this A greement shall create any contractual relationships between any subcontractor and City.
5.4 Independent Contractor. Neither City nor any of its employees shall have any control over the ma nner, mode, or means by which Contractor , its agents, or employees, perform the Services required, except as otherwise specified. Contractor shall perform all required Services as an independent contractor of City and shall not be an employee of City and shall remain at all times as to City a wholly independent contractor with only such obligations a s are consistent w ith that role ; however, C ity shall have the right to review Contractor’s work product, result, and advice. Contractor shall not at any tim e or in any manner represent that it or any of it s agents or employees are agents or employees o f City. Contractor shall pay all wages, salaries, and other amounts due personnel in connection with their perfo rmance under this A greement and as required by law.
Contractor shall be responsible for all reports and obligations respecting such personnel, including, but not l imited to: so cial security taxes, income tax with holding, unemployment insurance, and workers’ compensation insurance. Contractor shall not have any authority to bind City in any manner.
5.5 Personnel. Contractor agrees to assign the following individuals to perform the services i n this Agreement. Contractor shall not alter the as signment of t he following personnel without the prior writte n approval of the Cont ract Officer. Acting through t he City M anager, the City s hall have the unrestricted r ight to o rder the removal of any personnel assigned by Contractor by providing written notice to Contractor.
N ame: T itle:
(to be inserted) (to be inserted)
5.6 California Labor Code Requirements.
A. Contractor is aware of the require ments of California Labor Code Sections 1720 et s eq. and 1770 et seq., which require the payment of prevailing wa ge rates and the performance of other requirements on certain “public works” and “maintenance” proj ects (“Prevailing Wage La ws”). If the Services are being performed as part of an applicable “public works” or “maint enance” project, as defined by the Prevailing Wage Laws, and if Item 3A - 37
the total compensation is $15 ,000 or more for m aintenance or $25,000 or mor e for construction, alteration, demolition, installation, or repair, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify, and hold the City, its officials, o fficers, employees, a nd agents free and harmless fr om any claims, liabilitie s, costs, penalties, or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Contractor and all subcontractors to comply wi th all California Labor Code provi sions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Se ction 1777.5), certified payroll records (Labor Code Sections 1 771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1).
B. I f the Services a re being performed as part of an applica ble “ public w orks” or “maintenance” project and if the total compensation is $15,000 or more for maintenance or $25,000 or more for construction, alteration, demol ition, installati on, or repai r, then pursuant to Labor C ode Sect ions 1725.5 and 1771.1, the Contractor and all subcontractors performing suc h Services must be registered with the Department of Industrial Relations. Contractor shall maintain registration for the duration of t he Project and require the same of a ny subcontractors, as applicable. This Agreement may also be subject to compliance mo nitoring and enf orcement by the Department of Indus trial Relations. It shall be Contractor’s sole r esponsibility to comply with al l a pplicable registration and labor compliance requirements.
6. INSURANCE
Contractor shall procure and maintain, at its sole cost and expense, policies of insurance as set forth in the attached Exhibit "B", incorporated herein by reference.
7. I NDEMNIFI CATION.
7.1 Indemnification. To t he fullest extent permitted by law, Contractor shall defend (at Contractor’s sole cost and expense), indemni fy, protect, and hold harmless City, i ts elected off icials, officers, employees, agents, and vol unteers (collect ively the “Indemnified Parties”), from and agai nst any and all liabilities, actions, suit s, claims, demands, losses, costs, judgments, arbitration awards, settlements, damages , demands, orders, penalt ies, a nd expenses i ncluding legal costs and attorney fees ( collectively “Claims”), including but not li mited to Cla ims arising from injuries to or death of persons (Contractor’s employees included), for d amage to property, including property owned by City, for any violation of any federal, state, or local law o r o rdinance or in an y manner arising out of, pertai ning to, or incident to any acts, errors or omissions, or willful misconduct committed by Contractor, its officers, employees, representatives, and agents, that arise out of or relate to Contractor’s performance of Services or this Agreement. This indemnification clause exc ludes C laims arisin g f rom th e sole negligence or willfu l misconduct of the Indemnified Parties. Under no circum stances shall the insurance requirements and limits set f orth in this Agreeme nt be con strued t o limit Contractor ’s indemnification obliga tion or other liability under t his Agreement. Contractor ’s indemnification obligatio n shall survive the expirat ion or earlier termin ation of t his Agreement until all actions a gainst the Indemnifi ed Parties for su ch matters indem nified are fully and fi nally barred by t he applicable statute of limitations or, if an ac tion is timely filed, until such action is final.
7.2 Design Professional Services Indemnification and Reimbursement. If Contractor’s obl igation to defend, indemnify , and/or hold harmless arises o ut of Contractor’s performance as a “design professio nal” (as that term is defined under Civil Item 3A - 38
Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Contractor’s indemnification obligation shall be limited to the extent which the C laims arise out of, pert ain to, or relate to the negligenc e, recklessness, or willful misconduct of the Contractor in the performance of the Services or this A greement, and, upon Contractor obtaining a final a djudication by a court o f competent jurisdiction, Con tractor’s liability f or s uch claim, including the cost to d efend, shall not exceed the Contractor’s proportionate percentage of fault.
8. RECORDS AND REPORTS
8.1 Reports. Contractor shall periodically prepare and submit to the Contract Officer reports concerning the performance of the Services required by this Agreement, or as the Contract Officer shall require.
8.2 R ecords. Contractor shall keep complete, accurate, and detailed accounts of all time, costs, expenses, and e xpenditures pertaining in any w ay to this Agreement.
Contractor shall keep such books and r ecords as sh all be necessary to proper ly perform the Services required by t his Agreement and enable the Cont ract Officer to evaluate the performance of such Services. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records.
8.3 O wnership of Documents. All d rawings, spec ifications, reports, records, documents, and other m aterials prepared by Contractor in the perf ormance of t his Agreement shall be the property of City. Contractor shall deliver a ll above -referenced documents to Ci ty u pon request of the Contract Officer or upon the termination of this Agreement. Contractor sh all have no claim for further e mployment or additional compensation as a resul t o f the exercise by City of its f ull rights or owners hip of the documents and materials. Co ntractor may retai n copies of such documents for Contractor's own use. Contractor sh all have an unrestricted right to use th e c oncepts embodied in such documents.
8.4 Release of D ocuments. All dr awings, specificatio ns, reports, rec ords, documents, and ot her materials pre pared by Contractor in the performance of S ervices under this Agr eement shall not be released publi cly without the prior written approval of the Contract Officer.
8.5 Audit and Inspection of Records. After receipt of reasonable notice and during the regular business hours of City, Contractor shall provid e City, or othe r agents of City, such access to C ontractor’s books, record s, pay roll document s, and facilities as City deems necessary to examine, copy, audit, and inspect all accounting books, records, work data, docum ents, and activities directly rela ted to Contractor’ s p erformance under this Agreement. Cont ractor shall m aintain such books, rec ords, data, and documents in accordance with gene rally ac cepted accounting principle s and shall clearly ide ntify and make such items readily accessible to such parties during the term of this Agreement and for a period of three (3) years from the date of final payment by City hereunder.
9. ENFORCEMENT OF AGREEMENT
9.1 California Law. T his Agreement shall be construed a nd interpreted both as to validity and to perf ormance of the parties in accordance with the laws of t he State of California. Legal action s con cerning any dis pute, claim , or m atter arising out of or in relation to this Agr eement shall be in stituted in t he Superior C ourt of the County of Riverside, S tate of Californ ia, o r an y other appropriate court in such coun ty, and Item 3A - 39
Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.
9.2 Interpretation. This Agreement shall be construed as a whole accor ding to its fair language and common meaning to achieve the objectives and purposes of the Parties.
The term s of thi s Agreement ar e contractua l and the result of negotia tion between t he Parties. Accordingly, any rule of c onstruction of contracts (including, without limit ation, California Civil Code Section 1654) that ambiguities are to be construed agai nst the drafting party, shall not be employed in the interpretation of this Agreement. The caption headings of the various sections and paragraphs of this Agreement are for con venience and identification pur poses only and shall not be deemed to limit, ex pand, or define the contents of the respective sections or paragraphs.
9.3 Waiver. No delay or omission in t he exercise of any right or remedy of a non - defaulting Party on any default shall impair such right o r re medy or be constru ed as a waiver. No consent or approval of City shall be deemed to waive or render unnecessary City’s consent to or a pproval of any s ubsequent act of Contractor. Any waiver by either Party of any default must be in writing . No such waiver shall be a waiv er of any other default concerning the same or any other provision of this Agreement.
9.4 Rights and Re medies are Cum ulative. Except wit h respect t o rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative. The exercise by eit her Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.
9.5 Legal Action. In addition to any other rights or remedies, either Party may take legal action, in law or in equit y, to cure, correct, or r emedy any d efault, to recover damages for any defau lt, t o c ompel specific performance of this Agreement, t o ob tain injunctive relief, a declaratory judgment, or any other remedy consistent with the purposes of this Agreement.
9.6 A ttorney Fees. In the event any dispute between the Parties with respect to this Agreement results in litigation or any non-judicial proceeding, the prevailing Party shall be entitled, in addition to suc h other relief as may be gr anted, t o recover from the non- prevailing Party all reasonable costs and expenses. Th ese include but are not limited to reasonable attor ney fe es, ex pert contrac tor fee s, court cos ts a nd all fees , cos ts, and expenses incurred in a ny appeal or in collection of any judgment enter ed i n suc h proceeding.
10. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
10.1 Non-Liability of City Officers and Empl oyees. No officer or employee of City shall be pers onally l iable to the Contractor, or any successor-in-interest, in the event of any default or breach by City or for any amount which may become due to the Contractor or its successor, or for breach of any obligation of the terms of this Agreement.
10.2 Conflict of Interest. Contractor acknowledges that no officer or employee of the City has or shall have a ny direct or indirect financial interest in this Agreement, nor shall Contractor enter into any a greement of any kind with any such officer or employee during the term of this Agreement and for one (1) year therea fter. Contractor warrants that Contractor has not paid or given, and will not pay or give, any third party any money or other consideration in exchange for obtaining this Agreement.
Item 3A - 40
10.3 Covenant Against Discrimination. In connection with its performance under this A greement, Co ntractor shal l not discriminate agai nst any employee or applic ant for employment because of actual or perceived race, religion, color, sex, age, marital st atus, ancestry, national origin ( i.e., p lace of origin, immigration statu s, cultural or linguist ic characteristics, or ethnici ty), sexual orientation, gender ident ity, gender ex pression, physical or mental disabi lity, or medical condition (each a “prohibi ted basis”). Contractor shall ensure that applicants are employed, and tha t employees are treated during their employment, with out regard to any prohibited basis . As a condition precedent to City’s lawful capacity to ente r th is Agree ment, and in executing this A greement, Contractor certifies that its actions and omissions hereunder shall not incorporate any dis crimination arising from or related to any prohibited basis in any Cont ractor activity, including but not limited to t he follo wing: emplo yment, upgrading , demotion or tr ansfer; recruitme nt o r recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship; and further, that Contr actor is in full compliance wit h the provis ions o f Palm Sp rings M unicipal Code Secti on 7.09. 040, including without limi tation the pr ovision of benefits, relating to non-discrimination in city contracting.
11. MISCELLANEOUS PROVISIONS
11.1 Notice. Any notice, demand, request, consent, approval, or communication that either Party desires, or is required to give to the other Party or any other person shall be in writing and either served personally or sent by pre-paid, first-class mail to the address set forth below. Notice shall be deemed communicated seventy-two (72) hours from the time of mailing if mai led as provided in this Section. Either Party may change its address by notifying the other Party of the change of address in writing.
To City: City of Palm Springs
A ttention: City Manager/ City Clerk
3200 E. Tahquitz Canyon Way
Palm Springs, California 92262
To Contractor: (to be inserted)
11.2 I ntegrated Agreemen t. This Agreement constitutes the entire under standing between the Parties and s upersedes and cancels all prior negotiations, a rrangements, agreements, representations, and understandings, if any, made by or among the Parties with respect to the subject matter in this Agreement.
11.3 Amendment. No amendments or other modifications of this Agreement shall be binding unless through written agreement signed by all Parties.
11.4 Severability. Whenever possible, e ach provision of this Agre ement shall be interpreted in such a manner as to be effective and valid under applicable law. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforce able by valid judgment or decree o f a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrase s, sentences, clauses, paragraphs, or sec tions of this Agreement, which shall be interpreted to carry out the intent of the Parties.
Item 3A - 41
11.5 S uccessors in Interest. This Agreement shall be binding upon and inure to the benefit of the Parties’ successors and assignees.
11.6 Third Part y Beneficiary. Excep t as may be expr essly provi ded for in this Agreement, no thing contained in this Agreement i s intended to confer, nor shal l this Agreement be construed as c onferring, any rights, including, without limitation, any rights as a third -party beneficiary or othe rwise, upon any entity or p erson not a party to th is Agreement.
11.7 Recitals. The above-r eferenced Recitals are hereby incorporated into the Agreement as though fully set forth in this Agreement and each Party acknowledges and agrees that such Party is bound, for purposes of this Agreement, by the same.
11.8 Authority. The person s executing t his Agreement on behalf of the P arties warrant that t hey are duly authori zed to execute this Agreement on behalf of Parties and that by so executing this Agreement the Parties are formally bound to the provisions of this Agreement.
11.9 Counterparts. This Agreement may be signed in counterpa rts, each of whi ch shall constitute an original.
[SIGNATURES ON NEXT PAGE]
Item 3A - 42
SIGNATURE PAGE TO CONTRACT SERVICES AGREEMENT
BY AND BETWEEN THE CITY OF PALM SPRINGS AND [***INSERT NAME***]
IN WITNESS WHEREOF, the P arties h ave executed this Agreement as of the dates stated below.
CONTRACTOR:
By: _____________________________ By: _____________________________ Signature Signature
(2nd signature required for Corporation)
Date: ___________________________ Date: ___________________________
CITY OF PALM SPRINGS:
APPROVED BY CITY COUNCIL:
Date: _______ Item No. ________ Agreement No. _________
APPROVED AS TO FORM: ATTEST:
By: _____________________________ By: _____________________________ City Attorney City Clerk
APPROVED:
By: _____________________________ Date: ____________________________ City Manager – over $50,000
Deputy/Assistant City Manager – up to $50,000
Director – up to $25,000
Manager – up to $5,000
Item 3A - 43
EXHIBIT “A”
SCOPE OF SERVICES/WORK
Including,
Schedule of Fees
And
Schedule of Performance
Item 3A - 44
EXHIBIT “B”
INSURANCE PROVISIONS
Including
Verification of Coverage,
Sufficiency of Insurers,
Errors and Omissions Coverage,
Minimum Scope of Insurance,
Deductibles and Self-Insured Retentions, and
Severability of Interests (Separation of Insureds)
Item 3A - 45
INSURANCE
1. P rocurement and Maintenance of Insurance. Contractor shall procure and maintain public liability an d pr operty damage insur ance against al l cla ims for i njuries against persons or damages to property resulting from Cont ractor’s per formance under this Agreement. Contractor shall procure and m aintain all insurance at its sole cost and expense, in a form and content satisfactory to the City, and submit concurrently with its execution of this Agreement. Contractor shall also carry workers’ compensation insurance in accordance with California workers’ compensation laws. Such insurance shall be ke pt in full force and effect during the term of this Agr eement, including any extensions. Such insurance shall not be cancelable without thirty (30) days advance written notice to City of any proposed cancellation. Certificates of insuran ce evidencing t he foregoing and designating the City, its elected officials, officers, employees, agents, and volunteers as additional named insureds by original endorsement shall be delivered to and approved by City prior to commencement of services. The procuring of such insurance and the delivery of policies, certificates, and endorsements evidencing the same shall not be construed as a limitation of Contractor’s obligation to indemnify City, its elected officials, officers, agents, employees, and volunteers.
2. M inimum S cope of Insurance. The minimum amount of insu rance required under this Agreement shall be as follows:
1. Comprehensive gener al liability and personal i njury wit h limits of at least o ne million dollars ( $1,000,000.00) combined single limit coverage pe r oc currence and t wo million dollars ($2,000,000) general aggregate;
2. Automobile liability insurance with limits of at least o ne million d ollars ($1,000,000.00) per occurrence;
3. Professional liability (errors and omissions) insurance with limits of at least one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000) annual aggregate is:
_________ required
___x_____ is not required;
4. Wor kers’ Compensation insurance in the st atutory amount as required by t he State of Cal ifornia and Em ployer’s Liability Ins urance with limits of at least one mil lion dollars $1 million per o ccurrence. If Contractor has no employees, Contractor shal l complete the City’s Request for Waiver of Workers’ Compensation Insurance Requirement form.
3. Primary Insurance. For any claims related to this Agreement, Contractor’s insurance coverage shall be primary with res pect to the City and it s respectiv e el ected officials, officers, empl oyees, agents, a nd v olunteers. Any insurance or self -insurance maintained by Ci ty a nd its respective e lected officials, officers, e mployees, agents , and volunteers shall be in excess of Contractor’s insurance and shall not contribute with it. For Workers’ Compensation and Employer’s Liability Insurance only, the insurer shall waive all rights of subrogation and contribution it may have against City, its elected officials, officers, employees, agents, and volunteers.
4. E rrors and Omissions Coverage. If Errors & Omissions Insurance is required, and if Con tractor provides claims made prof essional liability insurance, Cont ractor shal l also agree in writi ng either (1) to purchase tail insura nce in the amount required by this Agreement to cov er claims made wit hin three years of t he compl etion of Contractor ’s Item 3A - 46
services under this Agreement, or (2) to maintain professional liability insurance coverage with the same carr ier in the amount r equired by this Agreement for a t least thr ee years after completion of Contractor ’s services under this Agreement. Contractor shall also be required to prov ide ev idence to City o f the purchase of the required tail in surance or continuation of the professional liability policy.
5. Sufficiency of Insurers. Insurance required in this Agreement shall be provided by authorized insurers in good standi ng with the State of California. Coverage shall b e provided by insurers admitted in the State of California with an A.M. Best’s Key Rating of B++, Class VII, or better, unless otherwise acceptable to the City.
6. Verification of Coverage. Contractor shall furnish City with both certificates of insurance and endorsements, including addit ional insured endorsements, effecting all of the coverages required by this Agreement. The certificates and endorsements are to be signed by a person auth orized by that insurer to bind coverage on its behal f. All proof of insurance is to be r eceived and approved by the City before work co mmences. C ity reserves the right to require Contractor’s insurers to provide complete, certified copies of all required insurance poli cies at any ti me. A dditional insured endorsements a re no t required for Errors and Omissions and Workers’ Compensation policies.
Verification of Insurance coverage may be provided by: (1) an approved General and/or Auto Liability Endorsement Form for the C ity of Palm Sp rings or (2) an accept able Certificate of L iability Insurance Cov erage w ith an approved Additional Insured Endorsement with the following endorsements stated on the certificate:
A. "The City of Palm Springs, its officials, em ployees, and agents are named as an additional insured…” ("as respects City of Palm Springs Contract No.___" or "for any and all work performed with the City" may be included in this statement).
B. " This insurance is pri mary and non -contributory over any insurance or self - insurance t he City may have..." ( "as respects City of Palm S prings Contract No.___" or "for any and all work performed with the City" may be included in this statement).
C. " Should any o f the above desc ribed policies be canceled before t he expiration date thereof, the issuing company will mail 30 days written notice to the Certificate Holder named." Language such as, “endeavor to” mail and "bu t failure t o mail such notice shall impose no obligation or liabil ity o f a ny kind upon the company, its agents or representative" is not acceptable and must be crossed out.
D. B oth the Workers’ Compensation and Employers' Li ability policies shall contain the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees, agents, and volunteers.
In addition to the endorsements listed above, the City of Palm Springs shall be named the certificate holder on the policies.
Item 3A - 47
All ce rtificates of insurance and endorsements are to be received and approved b y the City before work commences. All certificates of insurance must be authorized by a person with authority to bind c overage, whether that is the authorized agent/broker or insura nce underwriter. Failure to obtain the required documents prior to the commencement of work shall not waive the Contractor’s obligation to provide them.
7. Deductibles and S elf-Insured Retentions. Any deductibles or self -insured retentions must be declared to and approved by the City prior to commencing any work or services under this Agreement. At the option of the City, either (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions with respect to the City, its elected officials, of ficers, employees, agents, and volunteers; o r (2) C ontractor sh all procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses. Certificates of Insurance mus t include evidence of the amoun t of any deductible or self-insured retention under the policy. Contractor guarantees payment of all deductibles and self-insured retentions.
8. Se verability of I nterests (Separation o f Insure ds). This i nsurance applies separately to each in sured agains t whom claim is made or suit is brought except with respect to the limits of the insurer’s liability.
Item 3A - 48
CITY COUNCIL STAFF REPORT
06/30/2022 3. B.
City Clerk -
SUBJECT
REVIEW OF A MODIFIED FRANCHISE AGREEMENT FOR SOLID WASTE
COLLECTION SERVICES BETWEEN THE CITY OF PALM SPRINGS AND PALM
SPRINGS DISPOSAL SERVICE
RECOMMENDATION:
Discuss a proposed residential rate discount program for low-income residents and provide direction to Staff.
Attachments
Item 3B
CITY COUNCIL STAFF REPORT
DATE: JUNE 30, 2022 UNFINISHED BUSINESS
SUBJECT: REVIEW OF A MODIFIED FRANCHISE AGREEMENT FOR SOLID
WASTE COLLECTION SERVICES BETWEEN THE CITY OF PALM
SPRINGS AND PALM SPRINGS DISPOSAL SERVICE
FROM: Justin Clifton, City Manager
BY: Office of Sustainability
SUMMARY:
The City of Palm Springs (City) has an exclusive franchise agreement (Agreement) with Palm Springs Disposal Services (PSDS) to provide solid waste and recycling collection services; r ecent changes to state law relative to organic waste collection have necessitated modifications to the existing Agreement. The City Council discussed the modified agreement and rate proposal at the meetings of May 26, 2022 and June 16, 2022 and provided direction to Staff. At the June 16
th meeting, the Council requested that
PSDS consider a discounted residential solid waste disposal rate for low -income residents; this staff report provides an analysis of discount programs and issues for discussion in establishing such a program.
RECOMMENDATION:
1. Discuss a proposed residential rate discount program for low-income residents and provide direction to Staff.
STAFF ANALYSIS:
At the meeting of June 16, 2022, the City Council reviewed the modified agreement and revised rate proposal, and finalized discussions on the term of the Agreement, implementation schedule, and other requirements and conditions of the Agreement. In addition, the Council reviewed a revised rate proposal from PSDS, and generally agreed that the residential rate reduction (from $26.61 to $25.93) was adequate and consistent with the recommendations of the City’s solid waste consultant, Sloan Vazquez McAfee (SVM). However, the Council requested that PSDS consider a discount program for low- income residents, and asked City S taff and PSDS to return with information on funding and operation of a discount program. The following sections of this staff report provide information and analysis of a discount program for low-income residents. Staff is seeking Item 3B - 1
City Council Staff Report
June 30, 2022 -- Page 2
Franchise Agreement for Solid Waste Collection
input and direction from Council on whether to pursue development of a discount program based on the information and issues discussed in this report.
A. Discounts Offered by Electric/ Gas Utilities
One of the more common discount programs for utilities is the CARE (California Alternate Rates for Energy) program, which is established under state law.
Section 739.1 of the California Public Utilities Code establishes the program, which offers assistan ce to low -income electric and gas customers with household incomes that are no more than 200% of the federal poverty guideline levels. The discount offered on electricity rates to low-income customers is between 30% to 35% for public electric utilities wit h over 100,000 customers and is 20% for customers of public electric utilities with under 100,000 customers. The discount for public gas utilities is set at 20% for low-income customers.
Section 739.12 references the FERA (Family Electric Rate Assistance) program, which provides discounts on electricity to families with household incomes that are between 200% to 250% of the federal poverty guideline levels. The discount rate for electric service is 18%, and is only available to customers of Southern California Edison, San Diego Gas and Electric Company, and Pacific Gas and Electric Company, which are private companies.
Local publicly -owned electricity providers are subject to Proposition 26, which prohibits local government agencies from charging fees “imposed for a specific government service or product provided directly to the payor that is not provided to those not charged, and which does not exceed the reasonable costs to the local government of providing the service or product.”
B. Discounts Offered for Other Property-Related Fees
Property-related fees are governed by the requirements of the California Constitution, article XIII D, Section 6 (“Proposition 218”). Property -related fees include fees for water service, solid waste, and sanitary sewer. Pursuant to Proposition 218, a local agency cannot extend, impose , or increase a property - related fee unless certain requirements are met. One of those requirements is that the “amount of a fee or charge imposed upon any parcel or person as an incident of property ownership shall not exceed the proportional cost of the service attributable to the parcel.” This means that an agency cannot charge other ratepayers or customers more in order to subsidize a discount that is provided to another customer. That is because such a charge would require a customer to pay more than the cost to service his or her property and would violate the proportionality requirement under the California Constitution.
However, while discount programs cannot be subsidized by other customers for the property -related service, public providers may provide discounts with non- ratepayer revenues, such as unrestricted revenues. Private providers can also choose to fund the discounts if it comes from their profit. It is uncommon for water Item 3B - 2
City Council Staff Report
June 30, 2022 -- Page 3
Franchise Agreement for Solid Waste Collection
or sanitary sewer providers to offer discounts to low-income customers.
Desert Water Agency (DWA), a public water agency, in addition to the other water agencies in the Coachella Valley, have partnered with United Way of the Desert in the Help2Others program. The program offers a one- time $200 bill credit to low- income customers and is funded by donations from water agencies and members of the community. DWA also participates in the LIHWAP (Low Income Household Water Assistance Program) program, which is offered by the Community Action Partnership of Riverside County in conjunction with the County of Riverside Housing and Workforce Solutions Department. The program provides assistance of up to $2,000 to low -income families for payment of past -due water and sewer bills. Both programs are compliant with Proposition 218, as the program funding is offered through third -party organizations and is not supported directly by DWA water customers.
Relative to sanitary sewer serv ices, the City does not currently offer discounts to low-income customers for sewer charges. Coachella Valley Water District, one of the major providers of sanitary sewer service in the valley, does not offer discounts on sewer service to low -income residents. Sewer service providers would be subject to the restrictions of Proposition 218 if they were to offer such discounts.
C. Discounts Offered for Solid Waste Collection Services In reviewing rate reductions for low-income residents, few discounts are offered by waste haulers or municipal governments for solid waste collection services. In researching other Coachella Valley cities, no discounts are offered to low-income customers for waste collection services. The City’s solid waste c onsultant, SVM, is aware of four cities in the Southern California region (Downey, Mission Viejo, Norwalk, Whittier) that offer trash collection discounts, but only for senior citizens.
The discounts generally range from 10% to 20% and are subject to cert ain eligibility requirements and restrictions. Examples of program restrictions include the following:
• The Head of Household must be at least 62 years of age (or 65 years of age, depending on the jurisdiction)
• Must live in an age-restricted community
• Limited to use of a 32-gallon refuse cart
• Occupancy of the residence limited to two senior citizens • Must receive supplemental Social Security benefits
SVM is not aware of any waste haulers or jurisdictions that offer discounts for low- income residents.
D. Funding for Discounts and Estimation of Program Costs Should the City Council wish to establish a discount program for waste collection services for low -income residents, program funding would need to be provided Item 3B - 3
City Council Staff Report
June 30, 2022 -- Page 4
Franchise Agreement for Solid Waste Collection
either by PSDS through their profits or from the City of Palm Springs through the General Fund, as the requirements of Proposition 218 would prevent any type of surcharge or subsidy from other customers as a means to support the discount program. It is unlikely that third -party programs such as those offered by DWA could be developed in time to coincide with the implementation of the expanded PSDS services for collection of organic waste and would not be able to provide the ongoing funding that may be needed for the discount program.
Based on the rate reduction proposal dated June 6, 2022, PSDS has already reduced its profit margin to offer a discounted residential rate (from $26.61 to $25.89) in accordance with the direction from City Council , thereby making it difficult for the company to support the program. In addition, PSDS is facing financial risk in implementing organic waste collection as required by the SB 1383 regulations, as there is difficulty in estimating the total costs associated with program implementation, monitoring, and reporting. However, PSDS has offered to contribute $25,000 annually to such a program should the City choose to move forward with a discount program. The proposal from PSDS is included as Attachment 1 to this report.
It is estimated that the annual donation from PSDS would not be adequate to support all customers who would qualify for discounts. This would require the City to help support discount program costs, either through the franchise fees collected under the Agreement, or through the establishment of a separate program funded by the General Fund. Franchise fee revenues are generally allocated to the Office of Sustainability. The use of franchise fee revenues to fund the low- income discount program may reduce funding for Office of Sustainability programs, thereby impacting programs and potentially delaying implementation of the Sustainability Master Plan.
It is not known at this time exactly how many customers would qualify for a discount under the program; the number of potential program applicants is critical in being able to quantify the program costs. The program may not be applicable to residents of multifamily housing where solid waste collection services are paid by a Homeowners Association (HOA), management company, or property owner. This program would therefore be limited to residents of single- family properties or condominiums where the individual tenant or owner is responsible for trash collection fees. The draft Housing Element estimates that there are a total of 4,580 households that are owner-occupied and defined as Low -Income (80% of area median income or less). However, a portion of those households may include multifamily properties where trash collection fees are not paid by the individual homeowner. Another customer segment that is difficult to estimate is the number of renters of single-family residences that are directly responsible for payment of solid waste collection fees; in certain cases, the property owner may pay trash collection and other utility fees and include those costs in the monthly rent.
Item 3B - 4
City Council Staff Report
June 30, 2022 -- Page 5
Franchise Agreement for Solid Waste Collection
Another factor to consider in funding the program is the amount of discount to offer low-income residents. T he discount offered for electricity customers under the CARE program (30% to 35%) may be excessive in comparing the costs of solid waste collection versus electricity costs, whereas the discounts offered under the CARE program for natural gas (20%) or the FERA program (18%) may be more in line with the cost of services. Depending on funding restraints, the Council may also consider a discount as low as 10%, which is in line solid wast e discount programs offered to senior citizens by other California municipalities. The following table compares the program costs on a per customer basis for the various discount rates:
Proposed
Discount
Base
Rate
Monthly
Discount
Annual
Discount
30% $25.89 $7.77 $93.24
20% $25.89 $5.18 $62.16
18% $25.89 $4.66 $55.92
10% $25.89 $2.59 $31.08
Another factor that must be considered in estimating the discount program costs is the definition of “low income” and/or the income qualifications for the program.
As previously noted, the CARE program uses the federal poverty guidelines as the basis for income qualifications, and eligibility is limited to households that do not exceed 200% of the federal guidelines. The 2022 poverty guidelines are as follows:
Household Size Poverty Guideline
1 $13,590
2 $18,310
3 $23,030
4 $27,750
(Source: U.S. Department of Health and Human Services)
As a comparison, state and federal housing programs typically define “low income” as a percentage of area median income (AMI) and distinguish various categories or divisions under the definition of “low income.” The 2022 AMI limits are as follows for Riverside County:
Household
Size
Extremely
Low
Very
Low
Low
Income
1 $18,500 $30,800 $49,300
2 $21,150 $35,200 $56,350
3 $23,800 $39,600 $63,400
4 $27,750 $44,000 $70,400
(Source: California Department of Housing and Community Development)
Item 3B - 5
City Council Staff Report
June 30, 2022 -- Page 6
Franchise Agreement for Solid Waste Collection
It is recommended that an established income qualification standard be used to determine eligibility for the program. Basing program eligibility off of approval for some other low -income program may reduce the amount of administrative time required to review applications for low-income discounts.
E. Administration of a Discount Program
Another consideration in the establishment of a discount program is the administration of the program and the qualification of program applicants. PSDS has indicated that they do not have either the capacity or technical training to administer the program; consequently, City staff would be tasked with administration functions. While the Office of Sustainability has budgeted for an additional staff position in the FY22/23 budget, administration of a discount program could require a significant amount of staff time and would detract from work on Sustainability programs. Based on a review of other discount programs, it is recommended that program participants go through an annual re-application or certification process, which would result in an ongoing commitment of staff time and resources.
ADOPTION SCHEDULE AND IMPLEMENTATION DATE:
The table below identifies the dates for consideration of the Agreement and rates, public hearing notice deadline, final adoption of the Agreement, and implementation of organic waste collection:
Date Event Description
May 26, 2022 City Council
Meeting
Initial presentation of draft Franchise
Agreement & rate schedule
June 16, 2022 City Council
Meeting
City Council Discussion #2 – Finalization of
Franchise Agreement & rate schedule
June 30, 2022 City Council
Meeting
City Council Discussion #3 – Discussion of
discount program for low-income customers
July 11, 2022 Public Notice
PSDS to mail Prop. 218 notice to all
customers (Note: Mailing must be sent to
printer no later than 6/27/22)
September 1,
2022
City Council
Public Hearing
City Council approval of Prop. 218 rates and
adoption of Franchise Agreement
October 31, 2022 Implementation New rates and services take effect for residential and commercial customers
PREVIOUS STAFF REPORTS – UPDATED FRANCHISE AGREEMENT:
This staff report is intended to provide updated information based on the Council discussion at the June 16
th City Council meeting and is not a complete analysis of the modified franchise agreement and rates. Complete information on the proposed Item 3B - 6
City Council Staff Report
June 30, 2022 -- Page 7
Franchise Agreement for Solid Waste Collection
agreement and additional backup information is available in the May 26 th and June 16th City Council staff reports, which are available at the links provided below:
May 26, 2022 Staff Report:
https://destinyhosted.com/palmsdocs/2022/CC/20220526_1373/3768_3E_-_OCR.pdf
June 16, 2022 Staff Report:
https://destinyhosted.com/palmsdocs/2022/CC/20220616_1377/3799_3A_OCR.pdf
CONCLUSION:
PSDS has generously committed $25,000 annually to a discount program for low-income customers. While the total cost of such a program is unknown at this time, additional funding would be needed to extend the program to the likely number of participants. In addition, the City would also need to commit staffing to administer the program. The following inputs will require further study to determine the overall program costs:
• Percentage of discount offered to low-income customers • Income qualification standard to be used to determine eligibility for the program • The potential number of customers that may qualify for the program
Should the Council wish to pursue a discount program, City staff and PSDS can continue to work on determining the program costs over the next two months and return to the City Council in September with additional information as part of the Franchise Agreement adoption hearing.
REVIEWED BY:
Deputy City Manager: Flinn Fagg
City Manager: Justin Clifton
ATTACHMENTS:
1. PSDS Low-Income Assistance Program Proposal
Item 3B - 7
4690 East Mesquite Avenue | P.O. Box 2711 | Palm Springs, CA 92263 | 760-327-1351 June 23, 2020
Mr. Flinn Fagg
Deputy City Manager
City of Palm Springs
3200 East Tahquitz Canyon Drive
Palm Springs, CA 92263
Via Electronic Mail
Dear Mr. Fagg:
Re: SOLID WASTE LOW INCOME ASSISTANCE PROGRAM
At the June 16, 2022 City Council meeting we received direction to jointly investigate the possibility of offering assistance to low-income residential customers for the cost of their solid waste services.
This letter constitutes our offer to contribute $25,000.00 annually toward such an assistance program.
If the City Council decides to proceed with an assistance program, we pledge our cooperation in the coming weeks to work with you and the other members of the ‘solid waste franchise agreement working group’ to incorporate the necessary procedures into the draft agreement which will be presented to the City Council for their consideration in September.
Although we previously indicated to you that we were unable to fund such a program, it is simply not in our nature to say “NO ” to the City of Palm Springs. We recognize that there is a need for such some type of assistance, and we will do our best to help.
COULD WE DO MORE?
Along with our industry colleagues, we are embarking on one of the most significant solid waste program journeys in recent memory. Because of the many unknowns, the new organic waste program carries with it higher-than-normal risk.
We are in a capital-intensive industry. The organics program requires a very substantial capital investment, and the limited remaining term of the franchise agreement impacts our amortization costs.
Additionally, in the next year we will invest an additional $3 million in our ongoing equipment replacement program.
Item 3B - 8
Mr. Flinn Fagg June 23, 2022
Re: LOW-INCOME ASSISTANCE PROGRAM
Palm Springs Disposal Services
The timing of the next rate adjustment postpones a much-needed cost of living adjustment that is already capped by the terms of the Agreement.
Last month we offered a good-faith further reduction in our basic rate to all customers to bridge the gap between our cost estimates and the opinion of your consultant.
Quite simply, we have done what we can to offer the best rates possible with the limited term remaining, the risk being assumed, and the economic climate of today.
The following offers a brief summary of our research into low-income assistance programs. We hope this information is helpful in your evaluations.
CUSTOMER SERVICE PROFILES
When considering a low-income assistance program, it is important to understand the customer profiles of our residential subscribers.
There are three billing classifications for residential accounts: (1) direct billed accounts; (2) master billed accounts; (3) commercial bin accounts.
Direct Billed Accounts
Direct billed accounts are single family dwellings from which solid waste is collected in carts individually from each dwelling. These customers are directly billed quarterly for service. There are 14,984 customers in this service category.
Single family dwellings may be owner-occupied, or tenant occupied. The majority of billings to tenant occupied dwellings are directed to the property owner, not the tenant.
Comment: Tenants frequently receive solid waste services as part of their rent/lease agreement and would therefore not be eligible to receive a low-income discount.
Master Billed Accounts
The term ‘master billing’ refers to a group of dwellings that are billed for solid waste services on one master account. These dwelling may be single family dwellings or multifamily dwellings; what they have in common is that solid waste services are arranged and paid for by a homeowners association or property manager. All addresses on a master account receive individual collection service but all must subscribe to the same service. The dwellings of a master billed account may be owner occupied or tenant occupied. Master billed accounts are billed monthly.
There are 350 master billed accounts arranging service for 3,805 individual dwellings.
Item 3B - 9
Mr. Flinn Fagg June 23, 2022
Re: LOW-INCOME ASSISTANCE PROGRAM
Palm Springs Disposal Services
Comment: Some households of a master billed account may meet low-income assistance criteria but would not receive a discount unless all dwellings r everted to individual direct billing.
Commercial Bin Accounts
Dwellings in a planned unit development or apartment complex may be serviced by centrally located commercial bins arranged and paid for by a homeowners association or property manager. Commercial bin accounts are billed monthly.
There are about 5,947 individual households serviced by commercial bins.
Comment: Low-income households in a property serviced with commercial bins would not be eligible for a low-income discount.
SOLID WASTE HAULER PRACTICES
We are not aware of any franchise agreements in which the waste hauler offers a low-income discount. Among the jurisdictions in the Coachella Valley , none have a low-income discount in their franchise agreements (as determined by a word search of each franchise agreement and rate schedule).
UTILITY COMPANY PRACTICES
California Alternate Rates for Energy
California Alternate Rates for Energy (“CARE”) is a program of the California Public Utilities Commission offering qualified customers a 30% discount (effective June 1, 2022 to May 31, 2023) on electric bills and a 20% discount on natural gas bills. Enrollment in CARE is handled individually by each utility company. Edison, Desert Community Energy, and SoCalGas each participate in this program.
CARE income guidelines range from $36,620 for a household of up to 2 people to $93,260 for a household of 8 peo ple. Qualifying income is based on the earnings, including public assistance, for all occupants of a household.
CARE is funded through a rate surcharge paid by all other utility customers. This funding method is not available to cities due to California constitutional constraints. (CARE income guidelines and CARE funding can be verified at https://www.cpuc.ca.gov/industries-and-topics/electrical-energy/electric-costs/care-fera- program, accessed June 22, 2022.)
Item 3B - 10
Mr. Flinn Fagg June 23, 2022
Re: LOW-INCOME ASSISTANCE PROGRAM
Palm Springs Disposal Services
Family Electric rate Assistance Program
Families whose household income slightly exceeds the CARE allowances may qualify for an 18% discount through the Family Electric Rate Assistance Program (“FERA”).
Desert Water Agency
Desert Water Agency has offered a limited assistance progr am and effective June 1, 2022 is offering the Low-Income Household Water Assistance Program (“LIHWAP”) which offers one- time assistance to households at or below 60% of the State median income. Income upper limits of LIHWAP range from $30,776.76 for a household of 1 person to $85,227.84 for a household of 10 persons. Alternatively, one -time $200 assistance is available through DWA’s Help2Others program.
Spectrum Cable
Spectrum Cable offers unspecified assistance to low-income internet customers.
City of Palm Springs – Sewer Fees
The City of Palm Springs does not appear to offer any low-income assistance for sewer fees.
SUGGESTIONS
Following are some suggestions to consider for a low-income assistance program.
Criteria
There appear to be numerous maximum income criteria used to define ‘low-income’ and ‘poverty’ levels. It is important that the maximum income criteria be clearly defined and verifiable.
Discount Amount
Utility discounts range from 18% to 30%. Solid waste low-income assistance programs are rare to non-existent.
Item 3B - 11
Mr. Flinn Fagg June 23, 2022
Re: LOW-INCOME ASSISTANCE PROGRAM
Palm Springs Disposal Services
Administration
We believe that a low-income assistance program is best administered by the City. PSDS is not equipped to verify qualifying income.
We also think that requiring applicants to share confidential information about their household and household income with a private company may become a barrier to needy applicants.
The procedures should require an annual re-application/re-certification process.
ALTERNATIVES
The following outlines three different approaches to low-income assistance.
Traditional Discount Approach
One approach to offering a low-income assistance program would be for the City to advise PSDS of eligible customers and for PSDS to apply discounts up to an aggregate maximum of $25,000.00 annually. In this scenario, PSDS would report discounts at a specified interval to the City.
Matching Funds Approach
In a matching funds approach, PSDS and the City would each contribute $25,000.00 to fund the assistance program. Again, PSDS would report information at a frequency required by the City.
City-Managed Assistance Fund
In this approach, PSDS would contribute $25,000.00 annually to a designated assistance fund managed by the City. As part of its administration of the fund, the City would award assistance based on the criteria that it establishes.
Continued on next page
Item 3B - 12
Mr. Flinn Fagg June 23, 2022
Re: LOW-INCOME ASSISTANCE PROGRAM
Palm Springs Disposal Services
We are pleased to offer this funding and these suggestions to create a solid waste low-income assistance fund for needy residents in Palm Springs.
Thank you for your consideration.
Respectfully,
Rick Wade
Chief Executive Officer
Chris Cunningham
President
cc: Ms. Tracy Sheldon, Interim Sustainability Manager
Item 3B - 13
-<
CITY COUNCIL STAFF REPORT
06/30/2022 3. C.
City Clerk -
SUBJECT
INTRODUCTION OF AN ORDINANCE ENTITLED, “AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, ADDING SUBDIVISION (H) TO SECTION 2.60.040 OF THE PALM SPRINGS MUNICIPAL
CODE, REGARDING DUTIES OF OFFICIALS WHO SERVE AS VOTING MEMBERS
OF CERTAIN NON-PROFIT BOARDS, UNDER THE CITY OF PALM SPRINGS PUBLIC INTEGRITY ORDINANCE”
RECOMMENDATION:
Waive the reading of the ordinance text in its entirety and read by title only.1.
Introduce on first reading an Ordinance entitled, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, ADDING SUBDIVISION (H) TO SECTION 2.60.040 OF THE PALM SPRINGS MUNICIPAL CODE, REGARDING DUTIES OF OFFICIALS WHO SERVE AS VOTING MEMBERS OF CERTAIN NON-PROFIT BOARDS, UNDER THE CITY OF PALM SPRINGS PUBLIC INTEGRITY ORDINANCE.”
2. Attachments
Item 3C
CITY COUNCIL STAFF REPORT
DATE: JUNE 30, 2022 BUSINESS AND LEGISLATIVE
SUBJECT: INTRODUCTION OF ORDINANCE NO. ____ ENTITLED, “ AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM
SPRINGS, CALIFORNIA, ADDING SUBDIVISION (H) TO SECTION
2.60.040 OF THE PALM SPRINGS MUNICIPAL CODE, REGARDING
DUTIES OF OFFICIALS WHO SERVE AS VOTING MEMBERS OF
CERTAIN NON- PROFIT BOARDS, UNDER THE CITY OF PALM
SPRINGS PUBLIC INTEGRITY ORDINANCE”
FROM: Justin Clifton, City Manager
BY: Jeffrey S. Ballinger, City Attorney
SUMMARY:
In 2018, the City of Palm Springs adopted a Public Integrity Ordinance (PSMC Chapter
2.60), which expands upon and supplements the State of California’s ethics laws, including the Political Reform Act and Government Code section 1090.
On November 18, 2021, the City of Palm Springs City Council adopted Ordinance No. 2052, which further expanded upon the State’s recusal requirements, by requiring City officials serving on non -profit boards to also recuse from participating in City matters, when such non-profits have an interest in the particular matter, regardless of whether the non-profit was the applicant in the matter.
The proposed ordinance would narrow the circumstances within which City officials would have to recuse, by exempting situations where such City official serves as a non- compensated officer of a nonprofit, tax -exempt corporation, which, as one of its primary purposes, supports the functions of the City body or board or to which the City body or board has a legal obligation to give particular consideration, as long as this interest is noted in the City’s official records.
RECOMMENDATION:
1. Waive the reading of the ordinance text in its entirety and read by title only; and
2. Introduce on first reading Ordinance No. ____, “ AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, ADDING SUBDIVISION (H) TO SECTION 2.60.040 OF THE PALM SPRINGS Item 3C - 1
City Council Staff Report
June 30, 2022 -- Page 2
Ordinance Updating Public Integrity Ordinance
MUNICIPAL CODE, REGARDING DUTIES OF OFFICIALS WHO SERVE AS
VOTING MEMBERS OF CERTAIN NON- PROFIT BOARDS, UNDER THE CITY OF PALM SPRINGS PUBLIC INTEGRITY ORDINANCE.”
STAFF ANALYSIS:
The City of Palm Springs Public Integrity Ordinance historically required City officials who serve as a voting member of a board of directors or other governing body of a non- profit entity with out compensation to recuse from participating, in their official capacity, in applications by such non-profit. With regard to service on non-profits, this local rule is broader than State law, which generally treats non- compensated service on non- profits as not creating a conflict with public service.
On November 18, 2021, the City of Palm Springs City Council adopted Ordinance No. 2052, which expanded on such recusal requirement, by requiring such officials to also recuse from participating in City matters, when such non-profits have an interest in the particular matter, regardless of whether the non- profit was the applicant in the matter .
In these situations, under the recently revised ordinance, such City commissioners must recuse from participating in any matter before the City, when such non-profit or trust has an interest in the particular matter.
So, if a City commissioner also serves as a member of a non- profit board of directors, without compensation, and that non- profit entity has an interest (even if not a financial interest) in a particular matter, then that commissioner would be prohibited from advocating for a particular result on that matter.
An example would be if a Planning Commissioner also serves, without compensation, on a non -profit that is looking to build its new headquarters on a piece of real property that the non- profit owns. If that property were being re- designated as open space as part of the City -initiated General Plan update, the Commissioner would be prohibited from voting, as a Planning Commissioner, on that portion of the General Plan update when it comes before the Planning Commission. And, the Commissioner would likewise be prohibited from participating in other ways, such as contacting Councilmembers or fellow Planning Commissioners, either verbally or in writing, urging them to vote a particular way on that aspect of the General Plan update.
Finally, it bears pointing out that the recently expanded prohibition only applies to the City official/non -profit boar d member. Other representatives of that non- profit are still able to advocate for the non-profit’s position on that particular matter.
Since the time of the November 2021 ordinance revision, several City commissions have been impacted. Specifically, the City’s Historic Site Preservation Board has several members who also serve on the Palm Springs Preservation Foundation. That Foundation occasionally produces Historic Resource Reports for applications that come before the Commission. Due to the recently enacted ordinance, those commissioners Item 3C - 2
City Council Staff Report
June 30, 2022 -- Page 3
Ordinance Updating Public Integrity Ordinance
must recuse themselves, even when the Foundation is not the applicant. Due to some absences and at least one conflicted Commissioner, the HSPB came close earlier this month to not having a quorum on a particular application.
In addition, an issue has recently arisen where the City has three (3) City commissioners serving on the recently formed non- profit Palm Springs Plaza Theatre Foundation. That Foundation is actively moving toward raising funds and working with the City toward procuring a design professional and ultimately a construction contractor for the restoration of the City’s historic Plaza Theatre. This non-profit work necessarily involves interacting/communicating with various City employees and officials. While such communications could be done by other Foundation Board members, the three Board members who are also City Commissioners are some of the more active Foundation Board members, including the Board President.
In addition to the non- profits mentioned above, other non- profits within the City support the functions of the City as well. For instance, Organized Neighborhoods of Palm Springs (“ONE-PS”), is a tax-exempt nonprofit that supports the functions of the City ’s Office of Neighborhoods . In addition, two non- profit organizations, the Friends of the Palm Springs Library, Inc., and the Palm Springs Public Library Foundation, raise funds for the purpose of supporting the City’s public library. Finally, the Friends of the Palm Springs Animal Shelter is a tax -exempt non -profit that operates the City’s animal shelter, in addition to other activities aimed at enhancing pet stewardship a nd the humane treatment of animals.
One option to address this issue would be for th e City Council to consider creating an exception to the recent amendment, similar to an exception that exists in another state conflict of interest statute. Namely, under State law, Government Code section 1090, there is a statutory exception from recusal when the public official serves as
“a non-compensated officer of a nonprofit, tax -exempt corporation, which, as one of its primary purposes, supports the functions of the body or board or to which the body or board has a legal obligation to give particular consideration, and provided further that this interest is noted in its official records.” (Gov. Code, § 1091.5(a)(8).)
In those cases, the statute provides that it is not a conflict of interest for the public official/ non-profit board member to participate in governmental decisions.
The rationale for this exception is as follows. Generally, conflict of interest laws are based on the premise that “one cannot serve two masters”. And that was the basis of the City’s Public Integrity rule for non -profit board members, and other fiduciaries who also serve the City. However, here the non- profit has been formed, with significant involvement by the City, to support the functions of the City, namely, raising funds to restore, maintain and operate a City facility. So, in some respects, the Foundation’s and the City’s interests are generally aligned. So, the policy behind the City’s Public Integrity Item 3C - 3
City Council Staff Report
June 30, 2022 -- Page 4
Ordinance Updating Public Integrity Ordinance
ordinance would seem to be protected by an exception, along the lines of Government Code 1091.5(a)(8), above.
Under the accompanying ordinance, if adopted, City officials who serve as non- compensated board members of tax exempt non- profit organizations, such as the ones mentioned above, would still have to note, as a matter of public record, their service on such non-profits. However, these officials would be able to participate in governmental decisions in which their non- profits have an interest. This would align with State law, with regard to service on non-profit boards.
Therefore, City S taff and the City Attorney recommend that the City Council consider and introduce the accompanying ordinance, in order to bring the City’s Public Integrity Ordinance into alignment with State law, in this regard.
ENVIRONMENTAL ASSESSMENT
:
The requested City Council action is not a “Project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. According to Section 15378(b), a Project does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment. This proposed ordinance, concerning certain obligations of public officials is an organizational or administrative activity of government that will not result in direct or indirect physical changes in the environment.
FISCAL IMPACT:
This proposed ordinance is not expected to have any significant financial impacts.
REVIEWED BY:
Department Director: Jeffrey S. Ballinger
City Manager: Justin Clifton
ATTACHMENTS:
A. Proposed Ordinance.
Item 3C - 4
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
PALM SPRINGS, CALIFORNIA, ADDING SUBDIVISION (H)
TO SECTION 2.60.040 OF THE PALM SPRINGS
MUNICIPAL CODE, REGARDING DUTIES OF OFFICIALS
WHO SERVE AS VOTING MEMBERS OF CERTAIN NON-
PROFIT BOARDS, UNDER THE CITY OF PALM SPRINGS
PUBLIC INTEGRITY ORDINANCE
City Attorney’s Summary
This ordinance amends the City of Palm Springs Municipal Code requirements pertaining to the duties of City officials by exempting from the City’s definition of a conflicting “interest” that of a non-compensated officer of a nonprofit, tax -exempt corporation, which, as one of its primary purposes, supports the functions of the City body or board, or to which the body or board has a legal obligation to give particular consideration, as long as that this interest is noted in the City’s official records”
WHEREAS, in 2018, the City of Palm Springs adopted a Public Integrity Ordinance, which expands upon and supplements the State of California’s ethics laws, including the Political Reform Act; and
WHEREAS, the City of Palm Springs Public Integrity Ordinance requires City officials who serve as a voting member of a board of directors or other governing body of a non-profit entity without compensation, as a currently retained attorney or accountant for such an entity who provides pro bono services, or as the trustee of a charitable trust , to recuse from participating in applications by such non-profit or trust; and WHEREAS, on November 18, 2021, the City of Palm Springs City Council adopted Ordinance No. 2052, which expanded upon such recusal requirement, by requiring such officials to also recuse from participating in City matters, when such non-profits or trusts have an interest in the particular matter, regardless of whether the non-profit or trust was the applicant in the matter; and
WHEREAS, the City of Palm Springs City Council wishes to clarify that, with regard to City officials who serve as voting members of non-profit boards, and in alignment with State conflict of interest laws, the above-referenced recusal requirement is not intended to apply when such non- profit entity, as one of its primary purposes, supports the functions of the body or board or to which the body or board has a legal obligation to give particular consideration, as long as the interest is noted in the City’s official records.
Item 3C - 5
Ordinance No.