Palmdale City Council
September 7, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0130 ANTELOPE VALLEY ORGANIZATIONS
0140 REGIONAL / STATE / NATIONAL ORGANIZATIONS
0150 GOVERNMENT / REGULATORY AGENCIES
-05 Dept Administration (may include
Correspondence / Memos) 2
-10 Dept Name of Organization Administration
(reference file) 2 AS
2 years after superseded
Bulk Misc. items such as Agendas / Annual
Reports / Brochures / Bulletins / By-Laws /
Meeting Announcements / Newsletters /
Publications / Surveys, etc.
-12 CC
Staff Reports approved by
Council/Authority/ Agency regarding
travel authorization; approval of current
legislative action; or other
miscellaneous items.
5 0160 PUBLIC RELATIONS / INFORMATION
0160-05 Dept Administration (may include
Correspondence / Memos) 2
0160-10 CC Awards to City P Yes Permanent for historic value 0160-15 Dept Brochures / City of Palmdale 2 GC 34090(d) 0160-30 CC Emblems / Logos / City Flags / City
Seal P Yes Permanent for historic value
0160-40 CC Historical Records P Yes
Permanent for historic value Transfer to City
Clerk for final historic determination &
disposition / preservation
0160-45 CC State of the City P Yes Historical record
0160-50 Dept Media Correspondence / Media Mailing
/ Distribution lists 2
0160-51 AS Social Media Formation 2 AS GC 34090(d) 2 years after superseded - Facebook etc. 0160-52 AS Newspaper Clippings (City Related) 2 Administrative decision 0160-55 AS City Newsletters 2
Distributed to the Public ; If Historical value,
executive decision may be made to keep as
permanent
Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0160-60 CC City Photographs / Slides (Historical) P Yes Permanent for historic value only. For example
; Landmarks or significant historical events.

Transfer to City Clerk / for CC/CA evaluation of
historic value & final disposition
0160-65 Dept Plaques / Trophies 2
0160-70 AS Press / News Releases 2
0160-85 CC Sister City Program 2
0165 FILM / VISITORS / CONVENTION BUREAU
0165-05 CM Administration (may include
Correspondence / Memos) 2
0165-20 Dept Film / Visitor / Convention Bureau 2
0165-22 CM Filming Permit Information 2
0170 RECORDS MANAGEMENT
0170-05 CC Administration (may include
Correspondence / Memos) 2
0170-15 CC Compliance / Records Assessment 2 AS 2 years after superseded 0170-20 CC
Destruction Lists / Certificates of
Destruction / Destruction Authorizations P Yes
Permanent for research / evidential value
0170-25 CC
On-site shredding disposal certificate
2 No
This certificate of disposal provided by on-site
shredding vendor. Permanent record is housed
in 0170-20
0170-33 CA / CC Public Records Requests 2 AC GC34090(d) 2 years after closed 0170-50 CC Retention Schedules 2 AS CCP 343 2 years after superseded 0170-80 CC
Completed Records Management
Forms (Return to Active / Extend
Retention / Retrieval Requests)
5 5 years for research value
0170-95 CC Policies / Guidelines / Procedures 2 AS 2 years after superseded 0180 AUTOMATION / INFORMATION SERVICES
0180-05 Dept Administration (may include
Correspondence / Memos) 2
Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0180-10 IS Electronic Mail (E-Mail) 2 GC 6252 (e) and
6252 (g)
Any electronic mail that does not fall within any
other category of this records retention policy
shall be considered department
correspondence. Electronic mail which is
considered department correspondence will be
automatically deleted on the second
anniversary of the date it was received.
0180-20 IS Employer / User Access Records 2 AT 2 years after termination 0180-30 IS Help Desk Requests 2 AC 2 years after closed 0180-40 IS
Program Files / Directories - Annual
Back-Up
Network (LAN - WAN)
2 GC 34090(d) ;
CCP 337.2 ;
343
0180-50 IS Software Inventory Records; E-record
catalog of Enterprise System 2 AS GC 34090(d) 2 years after superseded; E-record catalog of Enterprise System
0180-65 IS Software System Update - Monthly 2 AC 2 years after closed 0180-85 IS Procedures 2 AS 2 years after superseded
0180-95 IS Regulations / Policies (Technology /
Strategic / Disaster Recovery Plans) 5 AS 5 years after superseded 0190 RISK MANAGEMENT
0190-05 CA Administration (may include
Correspondence / Memos) 2
0190-15 CC / CA Claims (filed against the City) 5 AC GC 25105.5 5 years after closed 0190-18 CA Claims (filed by City) 5 AC GC 25105.5 5 years after closed 0190-20 CA Claims (restitution) 5 AC GC 25105.5 5 years after closed 0190-32 CA Bonds (Notary) 5 AE
5 years after expiration
Copies of all COP notary to be filed with CA ;
notary to keep originals
0190-35 CC Bonds (Public Official) 5 AT GC 34090 5 years after termination 0190-40 CA
Insurance Policies / Riders / Renewals /
Certificates P Yes GC 34090
Includes Auto / Property / Liability Insurance /
Insurance Certificates from the City to other
entities
0190-50 CA Insurance Certificates (from other
entities) 10 Insurance certificates / endorsements from other entitles filed separately from contracts
0190-52 CA Insurance Certificates (from Special
Events Policies - Tenant Use) 5 AE 5 years after expiration Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments See
0400-10
Agreements
/Contracts
CC Bonds (Insurance) P CCP 337.2 ;
CCP 343
Contract bonds - originals to be filed with
contract at City Clerk Office
Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0200 SAFETY / HEALTH / ENVIRONMENTAL SERVICES
0205 ADMINISTRATIVE CITATIONS
0205-05 NS Administration (may include
Correspondence / Memos) 2
0205-10 NS Citations / Proof of Service 5
0205-15 NS Payment Arrangements 5
0205-20 NS Case Files 5
0220 ENERGY / NATURAL RESOURCES CONSERVATION
0220-05 Dept Administration (may include
Correspondence / Memos) 2
0230 EMERGENCY MANAGEMENT SERVICES
0230-05 NS Administration (may include
Correspondence / Memos) 2
0230-06 CC Emergency Operational Plans (City) P Yes Approved by Council 0230-08 NS Emergency Operational Plans (other
Agency) 2 AS 2 years after superseded
0230-10 CC / PW Disaster Case Files / After Action
Reports P Yes
City Council approved staff reports relating to
actions taken as a result of
disaster/emergency
0230-12 NS Emergency Supplies & Equipment 2 AS 2 years after superseded 0230-15 NS Emergency Operations Center
Information 2 AS 2 years after superseded
0230-20 NS Emergency Training Programs Public /
Education Programs 2
0230-25 NS Emergency Training Programs -
Employees 5
0230-30 NS Threat Assessment Program 5
0230-33 NS Threat Assessment Case Files 5
0230-35 NS Mutual Aid / Assistance 2
0230-40 CC / NS Disaster Assistance Programs (i.e.

FEMA, etc.) 2 AS 2 years after superseded - Council Approved Staff Reports
0230-43 Dept Community Resources (Brochures /
Notices / Other Reference Materials) 2 AS
2 years after superseded
These are brochures & information gathered
for resource purposes from other agencies
0230-75 NS Los Angeles County Office of
Emergency Management 2
Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0230-90 NS Reports / Studies 2 AS 2 years after superseded 0230-95 NS Regulations / Policies 2 AS 2 years after superseded 0235 HAZARDOUS MATERIALS
0235-05 PW Administration (may include
Correspondence / Memos) 2
0235-30 PW Material Data Sheets 2 AS 2 years after superseded 0235-40 PW Permits / Hazardous Materials Storage 2
0235-50 PW
Hazardous Waste / Materials Program
10 AC CAL OSHA ; 40
CFR 122.21
10 years after closed
Documentation re handling & disposal of
hazardous waste
0235-70 PW Training Materials 2 AS GC 34090(d)
2 years after superseded Cal Code
Regulation 3204(d), et seq.

Standards & Administration
0235-80 PW Underground Storage Tanks P Yes GC 34090(a) Documents (storage / location / installation / removal / remediation)
0235-81 PW
Underground Storage Tanks /
Compliance / Maintenance / Operation 2 GC 34090(d)
0235-90 PW Reports / Studies 2 AS 2 years after superseded 0235-95 PW Regulations / Policies 2 AS 2 years after superseded 0240 INTEGRATED / SOLID WASTE MANAGEMENT
0240-05 PW Administration (may include
Correspondence / Memos) 2
0240-20 PW Recycling Programs 2 AS3 GC 34090(d) 2 years after superseded CalRecycle reqires a minimum of three years retention
0240-40 PW Landfills / Solid Waste Facilities 2 AS 2 years after superseded 0240-50 PW Household Hazardous Waste Program 2 AS GC 34090(d) 2 years after superseded 0240-85 PW Maps (Septic Tanks) P Yes GC 34090(a) Location maps 0240-90 PW Reports / Studies 2 AS 2 years after superseded 0240-95 PW Regulations / Policies 2 AS 2 years after superseded 0245 HEALTH PROTECTION / SERVICES
0245-05 Dept Administration (may include
Correspondence / Memos) 2
Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0245-70 CC Antelope Valley Mosquito Abatement
District / Vector Control 2
0245-30 CC Hospitals / Trauma Care Centers /
Clinics 2 Local hospital / medical facilities
0245-47 CC Alcohol and Tobacco Regulations and
Updates 2
Staff reports and/or special reports presented
to City Council to be maintained by the City
Clerk Department.
0255 SAVES PROGRAM
0255-05 AS Administration (may include
Correspondence / Memos) 2
0255-20 AS Client Files 7
0255-30 AS Food Orders / Inventory AS After superseded
0255-40 AS Community Outreach AS After superseded
0255-95 AS Regulations / Policies / Procedures 2 AS 2 years after superseded 0260 PARENTING CLASS PROGRAM / Families in Action (No longer in existence @ City. Closed 2010) 0260-20 5
0280 GRAFFITI ABATEMENT PROGRAM
0280-05 PS Administration (may include
Correspondence / Memos) 2
0280-10 PW Work Logs / Graffiti Logs 2
0280-15 PW Work Requests 2 GC 34090(d) Service requests / Graffiti removal 0280-40 PS Restitution Case Files 2 AC 2 years after closed 0280-80 PW Statistical Reports 2
0285 Community Participation / Volunteers (FKA Partners for a Better Palmdale) 0285-05 Dept Administration (may include
Correspondence / Memos) 2
0285-10 AS / NS
Programs / JOBS Academy / Palmdale
Partners Academy / Youth Council /
Neighborhood Houses / Citizens
Academy , etc.
2 AS
2 years after superseded - All programs now
under Admin. Services with the exception of
Neighborhood Houses (Neighborhood
Services)
0290 Public Safety / Community Services
0290-05 NS Administration (may include
Correspondence / Memos) 2
0290-10 NS Contract Administration Records 2 AT
2 years after termination. Original contract
documents are filed permanently with City
Clerk
PS Class files
Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0290-40 NS Narcotics Control (Asset Seizure /
Forfeiture, Undercover Program, etc.) 7
0290-55 NS Crime Prevention Programs /
Neighborhood Watch 2 AS 2 years after superseded
0290-58 NS Public Security Officers Reports 5
0290-60 NS Public Safety Programs / Partners
Against Crime 2 AS 2 years after superseded
0290-80
City's Homeless Plan
2 AS
2 years after superseded; Staff reports and
Plan approved by City Council to be
maintained by the City Clerk Department.
0290-82 NS Advisory Boards / Committees /
Agencies 2
0290-85 NS Statistics / Surveys P Yes Permanent for research / historic value 0290-90 NS Reports / Studies 2 AS 2 years after superseded 0290-95 NS Regulations/Policies 2 AS 2 years after superseded Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0300 FINANCE / FISCAL
0300 ACCOUNTING
0300-20 Fin / CC Budget Adjustments 5 GC 34090
City Clerk- Staff Reports approved by
Council/Authority/Agency regarding budget
adjustments. Finance - All other budget
adjustments.
0300-25 Fin Check Registers 7
See 0465-25 CC Warrant Register (e-copy) P Yes Warrant Register adopted by Resolution / Resolutions maintained by City Clerk
0300-30 Fin / CC Budget Transfers 5
Staff Reports approved by City
Council/Authority/Agency regarding all budget
transfers (including unclaimed checks budget
transfer) will be maintained by City Clerk
Department. Finance Department will maintain
all other budget transfers.
0300-40 Fin Fixed Assets Inventories / Surplus
Property / Auction / Disposal 7 CCP 337 ; 26
CFR 301 65(f)
0300-55 Fin General Ledgers P Yes CCP 337
0300-60 Fin Journal Entries 7 CCP 337
0300-84 CC Annual Financial Reports / City Clerk
Financial Reports P Yes
(Yearly bulk file) includes the following Council
approved reports: COP Annual
Comprehensive Annual Financial Report /
Housing Authority / Palmdale Civic Authority /
CRA Financial Reports / Palmdale
Assessment District (AD)87- 1 (Rancho Vista)
/ Palmdale AD 91-2 (52nd Street East) /
Palmdale AD 90-2 (7th Street West) /
Palmdale AD 88-1 (10th Street West) /
Palmdale Community Facilities District
(CFD)93-1 (Ritter Ranch) / Palmdale CFD 91-1
(Sierra Gateway) / Palmdale CFD 99-1 (Trade
and Commerce Center) / Proposition C Local
Return Fund and Proposition A Local Return
Fund / Development Impact Fees
Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0300-86 Fin Reports (Federal / State / County /
others) 7
0310 ACCOUNTS PAYABLE
0310-20 Fin / Lib Accounts Payable 7 Includes Petty Cash / Invoices / Supporting Documentation / Request for Warrant
0310-50 Fin Travel Authorizations / Meeting
Expenditures 7
0310-60 Fin 1099 / 1096 Completed Forms 7 29 USC 436
0315 AUDITS
0315-55 CC Audit Reports & Single Audit Reports P Yes Bulk filing - Includes Audit Report and Council approved staff report
0320 BANKING
0320-20 Fin / Lib Bank Statements / Reconciliations 7 26 CFR

31.6001-1
0320-30 Fin / Lib City Checks - Voided / Cancelled /
Returned / Stop Payments 7 CCP 337
0320-32 CC
Year - City Council staff reports re:
designating officials authorized to sign
checks & warrants
5 Bulk Yearly File
0320-50 Fin / Lib Deposit Slips / Receipts / Corrections 7 CCP 337 0320-75 Fin Wire Transfers 7
0325 BUDGETING
0325-10 CC Appropriations Limit Calculations P Yes Adopted by Resolution / Resolutions maintained by City Clerk
0325-40 Fin Supplemental Budget 7
0325-50 CC Budget (Annual City Operating) P Yes
0325-60 CC Budget (Capital Improvements) P Yes
0325-70 Dept Budget (Departmental) 2 Working Documents / Final Budget is included in Annual City Operating Budget
0330 ASSESSMENT DISTRICT FINANCIAL RECORDS
0335 COMMUNITY FACILITIES DISTRICT FINANCIAL RECORDS
0340 LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT FINANCIAL RECORDS - 05 Fin Administration 35
-10 Fin Case Files 35 Yes GC 34090(a)
Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments -20 Fin Tender Bonds P Yes
-90 Fin Special Reports & Studies 35
0345 BOND ISSUES / DEBT SERVICE
0345-10 CC
Bond Authorizations / Related Public
Hearing Records / Prospectus /
Accepted Proposals / Certificates /
Notices
10 AC Yes CCP 337.5 10 years after closed
0345-15 Fin Bond Account Statements 10 AC CCP 337.5 10 years after closed - Monthly Statements of Transactions
0345-20 Fin / CC Bond Books / Binders 10 AC Yes CCP 337.5 10 years after closed - Bonds / Certificates of
Participation /
Federal Recovery Zone / Industrial
Development Bonds / Limited Obligation (AD &
CFD) / Mortgage Revenue / Revenue Bonds
Other / Sewer Revenue / Tax & Revenue
Anticipation Notes / Tax Allocation, etc.
0345-25 Fin Arbitrage Investment Reports 10 AC
0345-30 Fin/NS/Hou Bond Continuing Disclosure Reports 10 AC NS/Housing Office of Record for Bond Compliance Reports and submissions.
0350 INVESTMENTS
0350-30 CC Investment Policy City Funds 2AS 2 years after superseded 0350-40 Fin Local Agency Investment Funds (LAIF) 7
0350-80 CC Monthly Investment Reports 7 Bulk yearly file 0350-85 CC Quarterly Investment Reports 7 Bulk yearly file 0360 PAYROLL
0360-50 Fin Time Cards / Time Sheets 7 29 CFR 516.2
0360-60 Fin Payroll Tax Returns 7 29 USC 436 W-2's / 941 / DE7 / DE9 0360-70 Fin Registers / Payroll Journals P Yes GC 37207 0370 PENSION & RETIREMENT FUNDS REPORTS
0370-10 Fin
ICMA Deferred Compensation Reports
P Yes
26 CFR
316001-1 ; 29
CFR 1627.3(2)
Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0370-20 Fin Retirement Plan Reports / HRA / HPS /
PERS / PARS P Yes
26 CFR

31.6001-1 ; 29
CFR 516.5 ;
516.6 ; CLC
1174(d)
Trust Tax Returns / Plan
Documents / Bank Statements / Annual
Reports
0380 PURCHASING
0380-07 Fin Purchasing Card Program
Administration 2 Bulk yearly file
0380-25 Fin / Lib / CC Purchase Orders 7
Staff Report with Purchase orders approved by
City
Council/Authority/Agency will be filed under
0400-11 and maintained by City Clerk
Department
0380-35 Dept
Solicitations - Procuremet of Goods
and Services (RFP, IFB,
RFQ)Equipment - Bids / Services /
Supplies
7AC CCP 337
0380-50 PW Equipment Disposition (Auction Lists /
Reports / Bills of Sale) 5 AU CCP 337 5 years after audit 0380-55 Fin Equipment Inventories 2 AS 2 years after superseded 0390 ACCOUNTS RECEIVABLE / REVENUE / TAXATION
0390-30 Fin / Lib Invoices / Supporting Records 7
0390-31 Fin Palmdale Community Foundation
(Invoices/Supporting Records) 7
0390-35 CC Fee Schedules P Yes Adopted Resolution is permanent Fee Schedule
0390-50 Fin / Lib Receipts / Daily Cash / General 7 CCP 337 0390-69 Fin Transient Occupancy Tax 7 CCP 338
0390-71 Fin/CC
Successor Agency (SA) or Oversight
Board (OB) / Administrative Budget or
Recognized Obligation Payment
Schedule(ROPS) / Enforceable
Obligation Payment Schedule
(EOPS)
7 Staff reports approved by City
Council/Successor Agency to be maintained by
the City Clerk Department.
0390-90 Fin/CC Interfund Advances & Loans 7 AC Staff reports approved by City Council to be maintained by the City Clerk Department.

Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0390-95 Fin Regulations/Policies 2 AS 2 years after superseded Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0400 LEGAL/LEGISLATIVE
0400 AGREEMENTS / CONTRACTS
0400-10 CC
Agreements / Contracts ; (includes
Right of Entry / Acquisition of Real
Property / Subdivision agreements /
Joint Powers Authority Agreements /
Contracts for sale or purchase of
property / Cable & Utility Franchises /
Contracts involving construction or
improvements / Capital
improvements / and other Real
Property agreements)
P Yes
GC 34090(a) ;
H&S 19850 ; GC
65864 ; GC
65869.5
Permanent for historic / evidential value File
agreements with City Clerk / Records affecting
Title to Real Property or liens thereon may not
be destroyed. (Note: Council approved staff
reports, agreement checklists & authority
memos to be filed with the agreement)
0400-11 CC
Agreements / Contracts for: Equipment
Maintenance; Leases; Service
Providers; Consultants; Supply
Vendors; Sponsors; Entertainers;
Instructors; Settlements. Includes
Purchase Orders & Staff Report
approved by City
Council/Authority/Agency (NOTE:

Purchase Orders do not require an
Agreement Number) ; Staff reports for
rejection of bids
5 AT CCP 337.2,
343
5 years after termination / expiration (Note
Council approved staff
reports / agreement checklists, & authority
memos to be filed with the agreement)
0400-55 CC Lease Agreements 5 AT CCP 337.2,
343
5 years after termination / expiration (Note
Council approved staff
reports / agreement checklists, & authority
memos to be filed with the agreement)
0400-70 CC Disposition / Development Agreements P Yes
GC 34090(a) ;
CCP 337 ; 48
CFR 4.703
Records affecting Title to Real Property or
liens thereon may not be destroyed. (Note
Council approved staff reports, agreement
checklists, & authority memos to be filed with
the agreement)
0400-75 CC Memorandum of Understanding P Yes
0400-78 CC
Promissory Notes / Letter of Credit / Bill
of Sale/Bond Irrevocable Standby
Letter of Credit
P Yes GC 34090(a)
Records affecting Title to Real Property or
liens thereon may not be destroyed.

Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0400-79 CC License and/or Permit Bond P Yes
0400-95 CC Regulations / Policies / Procedures 2 AS 2 years after superseded 0401 COP AGENCY BULK YEAR FILING
0401-06 Dept Speaker Slips from Meetings 2
File in Expandable Bulk Year Folder. (Minutes
must be approved before Destruction.)
0401-09 Dept
Agenda Notes / Minute Action Notes
from Agency and Closed Session
Meetings
5 File in Expandable Bulk Year Folder. (Minutes
must be approved before Destruction.)
0401-10 Dept
Agenda Packets - contains speaker
slips, agenda notes, non-agendized
handouts and affidavits of posting
5 File in Expandable Bulk Year Folder. This bulk
file will contain everything related to
Council/Agency/Board/Commission meetings
(Minutes must be approved before
Destruction.)
0401-11 Dept
Non-Agendized Handouts from Citizens
5 File in Expandable Bulk Year Folder. (Minutes
must be approved before Destruction.)
0401-20 Dept Affidavits of Posting All Agendas &
Notices 5 File in Expandable Bulk Year Folder
0401-21 Dept Legal Advertising; Legal Publications;
Proof of Publication 5
CCP 343; 349
et seq; GC
911.2
File in Expandable Bulk Year Folder
0401-51 CC Maddy Act Local Appointment List 2 AS GC 34090 (d) 2 years after superseded - File in Expandable Bulk Year Folder
Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0403 OTHER CITY BOARDS / COMMISSIONS / COMMITTEES
0404
0405 CITY COUNCIL (CC)
0406 ADVISORY REDISTRICTING COMMISSION
0408 AVIATION AND AEROSPACE COMMISSION (Eliminated by Ord 1379, adopted 6/3/2009) 0409 PALMDALE FINANCING AUTHORITY (PFA)
0410 COMMUNITY REDEVELOPMENT AGENCY (CRA) (Dissolved 2/1/2012) 0411 SUCCESSOR AGENCY (SA)
0412 OVERSIGHT BOARD (OB)
0413 BOARD OF LIBRARY TRUSTEES (LB)
0414 MOBILE HOME PARK RENTAL REVIEW BOARD (MHPRRB)
0415 PALMDALE CIVIC AUTHORITY (PCA)
0416 PALMDALE CIVIC IMPROVEMENT CORPORATION
0417 INDUSTRIAL DEVELOPMENT AUTHORITY (IDA)
0418 PALMDALE PUBLIC COMMUNICATIONS CORPORATION
0419
0420 PLANNING COMMISSION (PC)
0421 PALMDALE AIRPORT AUTHORITY (PAA)
0422 AUDIT COMMITTEE (AC)
0423 HOUSING AUTHORITY (HA)
0424 SENIOR CITIZENS ADVISORY COMMISSION (Eliminated by Ord 1379, adopted 6/3/2009) - 05 Dept Administration / (may include
Correspondence / Memos) 2
-06 CC / LB / PC/
MHRRB
Public Rosters
Rosters for Council/Agency/ Authority,
Boards & Commissions.
2AS
2 years after superseded.

PALMDALE RECYCLED WATER AUTHORITY (PRWA) The PRWA has adopted a separate Records Retention Schedule.

Check with City Clerk Department for more information regarding their retention.

PALMDALE NEIGHBORHOOD PARTNERS (PNP) (FKA NEIGHBORHOOD COMMISSION) (Eliminated by Ord 1379, adopted 6/3/2009)
Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments - 07 CC / LB / PC/
MHRRB
Staff reports regarding updates,
administrative processes, meeting
changes or other miscellaneous items
not listed in other file code categories
5 - 08 CC Oaths of Office 6 AT 29 USC 1113 6 years after termination -10 CC Workshop Meetings 5
-12 CC Informational Reports - Agendized 5 File in Expandable Bulk Year Folder. -15 CC Closed Session Memoranda P Yes GC 34090(a)
Records affecting Title to Real Property or
liens thereon may not be destroyed. File In
Expandable Bulk Year Folder
-21 CC By-Laws P Yes
-22 CC Formation Records / Articles of
Incorporation P Yes
-25 PC / CC Meeting Transcripts 5 (Minutes must be approved before Destruction.) Deletion approved 8/22/22
-26 PC /CC Tapes / Audio/Video Recordings 5 GC 34090.7 Cassette / CD / DVD / Video (Minutes must be approved before Destruction.)
-30 CC
Minutes (Official Minutes of the
legislative body or of a City Board or
Commission.)
P Yes GC 34090 (e) Originals cannot be destroyed.
-40 CC / CM Proclamations / Commendations /
Recognitions (Citizen Requests) 2 File in Expandable Bulk Year Folder. -41 CC Proclamations / Commendations /
Plaques/Recognitions Given to City
P *See
Explanation/
Comments
*See
Explanation
/ Comments
*Administrative decision regarding retention.

May wish to image selected records for historic
value.
-50 CC Appointments / Resignations /
Vacancies 5 AT File in Expandable Bulk Year Folder; Aligns with State guidelines
-60 CC Committee Assignments /
Representatives 2
-90 Dept Reports / Studies 2 AS 2 years after superseded -95 Dept Regulations / Policies / Procedures 2 AS 2 years after superseded Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0425 SITE PLAN REVIEW HEARINGS
0425-05 Plan Administration (may include
Correspondence / Memos) 2
0425-06 Plan Speaker Slips from Meetings 5
File in Expandable Bulk Year Folder. (Minutes
must be approved before Destruction.)
0425-09 Plan
Agenda Notes (Clerk Minute Action
Notes from Meetings) 5
File in Expandable Bulk Year Folder. (Minutes
must be approved before Destruction.)
0425-10 Plan
Agenda Packets (Each Agency Filed
Separately) / Staff Reports 5
File in Expandable Bulk Year Folder. (Minutes
must be approved before Destruction.)
0425-11 Plan
Non-Agendized Handouts from Citizens
5 File in Expandable Bulk Year Folder. (Minutes
must be approved before Destruction.)
0425-20 Plan
Affidavits of Posting / Meeting Notices /
Agendas / Proof of Publication 5
File in Expandable Bulk Year Folder. (Minutes
must be approved before Destruction.)
0425-25 Plan Meeting Transcripts / Recordings 5 GC 34090.6; GC 34090.7
(Minutes must be approved before
Destruction.)
0425-30 Plan Post-Meeting Summary Memos 5
0425-35 CC Minutes P Yes
0425-90 Plan Reports / Studies 2 AS 2 years after superseded 0425-95 Plan Regulations / Policies / Procedures 2 AS 2 years after superseded 0430 CONFLICT OF INTEREST
0430-05 CC Administration (may include
Correspondence / Memos) 2
0430-10 CC
Originals of Statement of Economic
Interest (SEI) (Form 700, Prior Forms
720, 721, 730) Filers Per City's Conflict
of Interest Code are designated
employees, consultants , some Boards
& Commissions. Includes Signed
Financial Disclosure statements for non-
filers which are filed separately.
7 yrs after
date of filing Yes * GC 81009 (e) ;
GC 81009 (g)
Originals are filed with City Clerk. *GC
81009 (g) After original or copy of statement
has been on file for at least two years, the
Filing Officer may comply by retaining a copy
on microfilm or other space saving device.

Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0430-11 CC
Copies of Statement of Economic
Interest (SEI) (Form 700, Prior
Forms 720, 721, 730) Per GC 87200,
State Filers are: Elected City Council
members; Planning Commissioners;
City Manager; City Attorney; City
Treasurer
4 yrs after
date of filing Yes* GC 81009 (e);
GC 81009 (g)
Originals are filed with State or County and
a copy is filed with City Clerk. *GC 81009 (g)
After original or copy of statement has been on
file for at least two years, the Filing Officer may
comply by retaining a copy on microfilm or
other space saving device.
0430-12 CC Completed Form 801 - Gift Agency
Report 7 FPPC Reg
18944.2
Retain on website and in paper for at least 4
years.
0430-13 CC
Completed Form 802 - Agency Report
of Ceremonial Role Events and
Ticket/Pass Distributions
7 FPPC Reg
18944.2
Retain on paper for at least 7 years and on
website for at least 4 years.
0430-14 CC Completed Form 803 -Behested
Payment Report 7 FPPC Reg
18944.2 Retain on paper for at least 7 years.
0430-15 CC Completed Form 804- Agency Report
of New Positions (Form 700 filings) 7
FPPC Reg
18701 and
18734
0430-16 CC
Completed Form 805- Agency Report
of Consultants (Form 700 filings) 7
FPPC Reg
18701-18702.4
& 18734
0430-17 CC
Completed Form 806 - Agency Report
of Public Official
Appointments
7 FPPC Reg
18705.5 Current form to be maintained on website and
in paper.
0430-80 CC
Staff Reports regarding Conflict of
Interest Code for City Council /
Agencies / Authorities / Boards &
Commissions
2 AS
2 years after superseded - Conflict of Interest
Codes adopted by Resolution shall be retained
permanently - Refer to Legislation File Code
0465-25
0435 ELECTIONS
0435-05 CC
Election Reference and or
Miscellaneous Information (i.e. Martin &
Chapman election handbook) 2 AS 2 years after superseded 0435-15 CC Deputy Registrars 2 AS 2 years after superseded 0435-20 CC Candidate Handbook 2
Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0435-25 CC Nomination Documents
Term of
Office plus 4
years
EC 17100
Public access to these documents shall be
limited to viewing documents only - the public
may not copy or distribute documents that
contain signatures of voters
0435-30 CC Rosters of Voters 5 EC 17300 5 years after the date of the election 0435-31 CC Street Indexes 6 Months EC 17304 From the date of the Election 0435-32 CC Ballot (City Sample) P Yes GC 34090 Historical value 0435-33 CC Vote by Mail: Applications &
Identification Envelopes 6 Months EC 17505
EC 17302 From the date of the Election
0435-34 CC
Ballots - After Election (Voted,
provisional, spoiled, cancelled and
unused)
6 Months EC 17302
Ballots & ID envelopes shall be kept by the
election official unopened & unaltered for 6
months after the election
0435-35 CC Ballots - After a Recount 6 Months EC 17306 6 months from the date of the election 0435-36 CC
Green Stripe Envelope - Tally Sheets,
Copies of Street Index, Challenge List,
Assisted Voters List 6 Months EC 17304
All voters may inspect the contents of these
materials at all times following commencement
of the official canvass of votes.
0435-37 CC Inspector Receipts for Ballots 6 Months EC 17302 From the date of the Election 0435-38 CC
Ballot Receipts (includes other related
items such as Inspector Receipts Logic
& Accuracy Certification; Ballot Counter
Printouts; Ballot County Program
Cards; Yellow copy of Ballot Statement;
Manual Tally Sheets, Inspector
Receipts for Ballots)
6 Months EC 17302 From the date of the Election
0435-39 CC Petitions - Recall / Initiative /
Referendums 8 Months EC 17200 ; EC
17400
8 months after the certification of results of
election , or if the measure is not submitted to
the voters, 8 months after the final examination
by the election official
0435-40 CC
Election Administration ; General /
Special Municipal Elections - All /
Notice of Publication of Election /
Miscellaneous correspondence to
County - State / Measure Arguments /
Certificate of Election
P Yes For historical value
0435-45 CC Precinct Officer Appointment Forms 6 Months EC 17503 From the date of the Election Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0435-47 CC
List of Polling Places, Precinct Board
Members, Languages Assisted in each
polling place
6 months EC 12105.5 From the date of the Election
0435-50 CC Code of Fair Campaign Practices 30 days EC 20442 30 days after the election 0435-59 CC Electronically Filed Campaign
Statements 10 10 years after filed
0435-60 CC
Original Campaign Statements of
CANDIDATES ELECTED (Incumbents
/ Officeholders) (i.e. ; Mayor & Council),
their controlled committees, and
committees supporting such office
holders and candidates
P Yes GC 81009(b)
& GC 81009(g)
Permanent (May be microfilmed after two (2)
years - Per FPPC, Incumbent means anyone
holding office
0435-61 CC
Original Campaign Statements
(i.e. - Ballot Measure Committees /
Political Action Committees / Major
Donor Committees
7 GC 81009( c) 7 years after filed
0435-62 CC
Original Campaign Statements of
CANDIDATES NOT ELECTED (Non-
Incumbents) candidates and
committees supporting candidates not
elected.
5 GC 81009(b) 5 years after filed
0435-63 CC
Copies of Campaign Statements
received by the City Clerk of those filers
not required to file original statements
with the City Clerk (e.g. Form 460 for
State official)
4 GC 81009(f) 4 years after filed
0435-64 CC City Charter Adopted by Voters &
Amendments P Yes Historical Value
0435-70 CC Affidavits of Registration & Voter
Registration Indexes 5 EC 17000 ; EC
17001
0435-75 CC Oaths of Office (Elected Officials only) 6 AT 29 USC 1113 6 years after termination 0435-90 CC Reports / Studies 7 GC 81009
0440 ASSESSMENT DISTRICT FORMATION (all others not named) 0445 COMMUNITY FACILITIES DISTRICT FORMATION
Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0447 DRAINAGE ASSESSMENT DISTRICT FORMATION
0450 LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT FORMATION 0453 STREETLIGHT MAINTENANCE ASSESSMENT DISTRICT FORMATION 0454 SEWER MAINTENANCE ASSESSMENT DISTRICT FORMATION
- 05 Dept Administration (may include
Correspondence / Memos) 2
-10 CC
Assessment Districts - Proposed /
Formation P Yes
Includes original staff reports ; original signed
engineer reports ; development ballots
-15 CC
Including Sewer Collection Service
Charge/Annual Tax Levy & Collections
for Districts
P
Year - City Council approved staff reports &
original signed Engineer's reports
-90 CC Reports / Studies P Yes
-95 CC Regulations / Policies / Procedures 2 AS 2 years after superseded 0455 LEGAL OPERATIONS
0455-05 CA Administration (may include
Correspondence / Memos) 2
0455-06 CC
Deputy City Clerk (Deputizing by City
Clerk for board, commissions, and
other duties)
2 AE 2 years after expiration
0455-12 CA Litigation Audits 5 AC 5 years after closed - Annual file 0455-30 CA Subpoenas / SDT 2 AC 2 years after closed
0455-34 CA Legal Holds / Releases Log P Yes
0455-50 CA Opinions (City Attorney) 5 GC34090(2) ;
GC 6254 Confidential
0455-55 CC
Trademarks / Registered (i.e. Drytown)
Federal or State Surplus Property
Program Applications
P Yes
0455-60 CC Certificate of Title (Pink Slip) and
Vehicle Information 5 Originals are kept until sold. After sold, the copy retention is 5 years.
0455-62 CC Citywide Plans/Reports/Policies (i.e.

ADA; Title VI) P
Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0460 LITIGATION
0460-05 CA Administration (may include
Correspondence / Memos) 2
0460-10 CA Pending / Potential Litigation /
Investigations 5 Administrative decision
0460-19 CA Litigation (by the City) 5 AS 5 years after settled 0460-20 CA Litigation (against the City) 5 AC 5 years after closed 0460-50 CA Foreclosure / Bankruptcy Case Files 5 AS 5 years after settled 0465 RESOLUTIONS / ORDINANCES / MUNICIPAL CODE / LEGISLATION 0465-05 CC Administration (may include
Correspondence / Memos) 2 AS 2 years after superseded
0465-10 CC
Staff Reports regarding Municipal Code
Amendments adopted by Ordinance P Yes
GC 34090 (e); GC
40806
0465-15 CC
Municipal Codes Books (supplements /
misc. info. / w/publications /
updates)
P Yes
0465-20 CC Ordinances, City Council P Yes GC 34090 (e) GC 34090(e) - Originals cannot be destroyed. 0465-21 CC Ordinances, Community
Redevelopment Agency P Yes GC 34090 (e) GC 34090(e) - Originals cannot be destroyed. 0465-25 CC Resolutions, All Agencies P Yes GC 34090 (e) GC 34090(e) - Originals cannot be destroyed. 0465-26 CC Staff Report regarding Resolution
Amendments P
0465-30 CC Legislative History, All Agencies P Yes Includes statement of facts for Public Agencies.
0465-70 CC Legislative Advocacy (Lobbyist) P Yes GC 81009(b) 0465-75 CC Legislative Pending (State & Federal) 2
0465-76 CC
CODES - Building / Electrical / Fire /
Mechanical / Plumbing / Vehicle / etc. P Yes GC 34090( e) Original codes & updates must be sent to the
City Clerk to be kept in the vault
0465-80 Dept Legislation (Other Agency) 2 AS 2 years after superseded 0465-81 CC
AB 1234 Ethics & AB 1661 Sexual
Harassment Training Certificates of
Compliance
5* GC 53235.2(b)
GC 53235.2 Copies *Must be retained at least
5 years after receipt of training (including the
provider of the training).
0465-95 CC Regulations, Policies & Procedures 2 AS 2 years after superseded Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0470 CODE ENFORCEMENT
0470-05 CE Administration (may include
Correspondence/Memos) 2
0470-20 CE Case Files, Closed 5 Includes public nuisance ; rubbish & weed abatement ; etc.
0470-21 CE Substandard Liens & Releases
(Recorded Documents) P Yes GC 34090(a)
0470-22 CE Foreclosures, Substandard P Yes GC 34090(a)
0475 PARKING ENFORCEMENT
0475-05 NS Administration (may include
Correspondence / Memos) 2
0475-35 NS Administrative Reviews 5
0475-50 NS Hearings 5
0475-53 NS Parking Citations / Photos 5 CA VC 40220
& 40222
0475-55 NS Payment Arrangements 5
0475-90 NS Reports / Logs 5
0480 BUSINESS LICENSING
0480-05 FINPlan Administration (may include
Correspondence / Memos) 2
0480-20 FINPlan
Original Business License and Permit
Application plus 2 most current
renewals
4 AC GC 34090;
CCP 337 4 years after closed
0480-21 CC
Business Permits Approved by Council
/ Staff Reports or Bonds with Business
License information
5 AC 5 years after closed
0480-25 FINPlan Business License and Permit Renewals 2 GC 34090 0480-40 FINPlan Business License / Permit Logs 2 AC 2 years after closed 0480-80 CC/FINPlan Procedures/Standards & Regulations 2 AS 2 years after superseded 0490 REAL PROPERTY
0490-05 CC Administration (may include
Correspondence / Memos) 2
0490-10 CC
Acquisitions & Disposition Records /
Acquisition Records / Appraisals /
Acquisition of Property
P Yes GC 34090(a)
Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0490-17 CC
Real Property Case Files - File by
Owner's Name / Address / APN ;
includes Conditions, Covenants &
Restrictions / Deed of Trust / Loan
Agreement / Note / Request for Notice
of Default / Title Insurance, etc.

P Yes
0490-30 CC Condemnation Proceedings P Yes
Per City Attorney includes ; Deeds,
Resolutions, Settlement Release & Staff
Reports
0490-35 CC Eminent Domain Proceedings P Yes
Per City Attorney includes ; Deeds,
Resolutions, Settlement Release & Staff
Reports
0490-37 CC Resolution of Necessity P Yes
Per City Attorney includes ; Deeds,
Resolutions, Settlement Release & Staff
Reports
0490-40 CC Deeds P Yes GC 34090(a) ;
24 CFR 85.42
0490-46 CC Easements / Rights of Way P Yes GC 34090(a)
0490-48 CC Liens P Yes GC 34090(a)
0490-49 CC
Release of Liens, Assignments,
Termination of Declaration of
Substandard Property
P Yes GC 34090(a)
0490-50 CC Offers of Dedication - Accepted /
Irrevocable P Yes GC 34090(a)
0490-70 CC Street Vacations/Closures P Yes GC 34090(a) Staff reports approved by City Council to be maintained by the City Clerk Department
0490-87 CC Acceptance of Drainage / Grading /
Slopes P Yes Permanent ; Image for safety only / Originals may not be destroyed
0490-91 CC Notice of Completion P Yes
Completion & Release of Securities for
Completed Public Improvements (No Tracts or
Projects) File in Bulk Year folder
Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0500 HUMAN RESOURCES
0500 ADMINISTRATION
0500-05 HR Administration (may include
Correspondence / Memos) 2
0500-25 HR Employee Orientation 2 AS 2 years after superseded 0500-45 CC Position Requests (New) 2 Staff Reports approved by Council 0500-57 HR Live Scan (Fingerprinting) P Yes
Paperwork authorizing fingerprinting &
background checks for city employment
applicants & business license applicants
0500-60 HR Employee Awards / Recognition /
Program ( Electronic Program ) 2 AS GC 12946 2 years after superseded 0500-85 HR Policies / Procedures 2 AS 2 years after superseded 0500-90 HR Reports 2 AS GC 34090 (d)
2 years after superseded -
Employee statistics / benefit activity / liability
loss. Etc.
0500-95 HR Rules / Regulations 5 AS 5 years after superseded - Includes HR Rules / Regulations
0510 CLASSIFICATIONS / QUALIFICATIONS
0510-20 HR Classification Surveys (Separate from
Reports / Studies) 10
GC 12946,
29CFR
1602.14 ; 29
CFR 516.6
0510-30 CC Classification / Pay Plan adopted by
Resolution and any amendments P Yes
GC 34090 ;
GC 12946 ; 29
CFR 516.6(2) ;
29 CFR 1602.4
0510-31 CC
Council Staff Reports regarding
Classification/Pay Plan and
Amendments
5 AS 5 years after superseded
0510-40 HR Reclassification / Job Study 2
0510-90 HR Reports / Studies P Yes
Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0520 BENEFITS / WAGES / WORKING CONDITIONS
0520-05 HR Administration (may include
Correspondence / Memos) 2
0520-10 HR Claims / Investigations 10 AS Yes
GC 12946 ; 29
CFR 1602.29 ;
29 USC 211(e)
203(m),
10 years after settled
0520-11 HR Worker's Compensation 10 AS
CCR 14311 ;
CCR 15400.2 ;
CLC 110-139.6
; GC 6410
10 years after settled ; per City Attorney ;
Claim files / Reports / Incidents / Indemnity;
0520-15 HR COBRA Program (Administered by
BRMS / SOMI ) 10 AS 10 years after superseded ; Per City Attorney 0520-20 HR Cost of Living / Consumer Index 2 AS 2 years after superseded 0520-30 HR Claims (Disability) 10 AS
GC 6250 et seq;
OMB A-129 ; 29
CFR 1602.30,32 ;
CLC Sec 1174
10 years after settled ; per City Attorney
0520-35 HR
Deferred Compensation ; 401 / 457
Plans (ICMA) 5 AT
26 CFR
16001.1 ; 29
CFR 16273(2)
5 years after termination
0520-40 HR
Medical Benefit Plan Claims /
Employee Assistance - (Original Claims
Administered by current city self funded
insurance plan)
7 Per City Attorney these files only need to be
kept 7 years
0520-45 HR Employee Assistance Program (EAP) 2 AS
2 years after superseded -
Employee assistance handled by current city
administrator
0520-46 HR Injury Reports (Industrial Related) /
Employee / First Aid (IIPP) 5 AS 5 years after settled. 0520-55 HR Insurance / Benefits Programs 2 AS
2 years after superseded - these are brochures
/ publications regarding programs (not
agreements)
0520-60 HR Other Benefits (i.e. Payout Incentive) 5 AS 5 years after superseded - Per City Attorney Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0520-65 HR
Retirement Programs / PERS / Social
Security / SSI P
29 CFR
1627.3(2) ;
GC 12946
Per City Attorney
0520-70 CC Salary Schedules / Range / Step
Increases P Yes Staff Reports approved by Council
0520-75 HR Salary Surveys 3
GC 12946,
29CFR
1602.14 ; 29
CFR 516.6
0520-90 HR Reports / Studies 2 AS 2 years after superseded 0525 UNION / BARGAINING UNIT
0525-05 HR Administration (may include
Correspondence / Memos) 2
0525-10 HR Complaints / Investigations 5 AT
GC 12946 ; 29
CFR 1602.29 ; 29
USC 211(e)
203(m), 207(g)
5 years after termination - May include
Arbitration / Grievances / Union requests /
Sexual harassment / Civil Rights / Complaints /
Disciplinary actions
0525-20 HR Surveys 3AS
GC 12946,
29 CFR
1602.14 ; 29 CFR
516.6
3 years after superseded
0525-85 HR Procedures 2 AS 2 years after superseded
0525-90 HR Reports / Studies 2 AS 2 years after superseded 0525-95 HR Regulations / Policies 2 AS 2 years after superseded 0530 EMPLOYEE RECORDS
0530-06 HR I-9 Forms / Employee Eligibility
Verification 3 *
Immigration
Reform Control
Act 1986 ; Pub
L 99-603
* These forms can be maintained in paper, or
electronic - Employers must retain completed
Form 1-9s for three years after the date of hire
or one year after the date employment ends,
whichever is later
0530-25 Dept Administrative / Employee's Status
Request Reports 2
Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0530-70 AS / PW /

NS / LB
Volunteers / Community Service
Workers / Student Interns / TSE / GAIN
/ Event Releases, etc.
10 GC 6250 et
seq
All volunteer programs now under Admin.

Services. Community Service Worker files
maintained by both Maintenance (Public
Works) and SAVES (Neighborhood Services)
0530-80 HR Terminated Employee File (includes
Oath of Office / Exit Interviews) 15 AT 15 years after termination - City Attorney recommendation
0530-81 HR
Terminated Employee File / Worker's
Compensation / Toxic Exposure /
(includes Oath of Office & Exit
Interviews)
30 AT
8 CCR
3204(d)(1) ; 29
CFR
1910.1020
30 years after termination - per City Attorney,
this applies to Worker's Compensation / Toxic
Exposure. Files must be in sealed / segregated
envelope.
0540 RECRUITMENT / SELECTION
0540-05 HR Administration (may include
Correspondence / Memos) 2
0540-10 HR Equal Employment Opportunity Office -
FORM EEO-4 2 EEOC Regs 1602.30 & 1602.31
0540-15 HR Employment Bulletins (NeoGov
Electronic Program) 2
GC 12946 ; GC
6250 ; 29 CFR
1602 ; 29 CFR
1607 ; 29 CFR
1627.3
0540-20 HR Recruitment Files (includes formats for
complaints / job applications) 7 AS
GC 12946 ; GC
6250 ; 29 CFR
1602 ; 29 CFR
1607 ; 29 CFR
1627.3
7 years after superseded
0540-30 HR
Background/Recruitment Records
(reference checks) - same retention
(bulk yearly file)
7 GC 12946 ; GC
6250 ; 29 CFR
1602 ; 29 CFR
1607 ; 29 CFR
1627.3
0540-35 HR Interview Questions (NeoGov
Electronic Program) 5
GC 12946 ; GC
6250 ; 29 CFR
1602 ; 29 CFR
1607 ; 29 CFR
1627.3
Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0540-55 HR Eligibility Lists (NeoGov Electronic
Program) 2
GC 12946 ; GC
6250 ; 29 CFR
1602 ; 29 CFR
1607 ; 29 CFR
1627.3
0540-70 HR Examination / Testing Materials 3 AC
GC 12946 ; GC
6250 ; 29 CFR
1602 ; 29 CFR
1607 ; 29 CFR
1627.3
3 years after completed
0540-95 HR Regulations / Policies 2 AS 2 years after superseded 0550 EDUCATION / TRAINING / EMPLOYMENT PROGRAMS
0550-10 Dept Conference / Seminars / Workshop
Materials 2 AS 2 years after superseded
0550-20 HR Educational Program (Tuition
Reimbursement) 2
0550-21 Dept Training / Certificates 5
0550-50 HR HR Job Training Programs 5 AT 5 years after termination of program 0550-55 HR Mentoring Program 5 AT 5 years after termination of program 0550-80 AS Volunteer Programs 5 AT 5 years after termination of program 0550-90 HR Reports / Studies 2 AS 2 years after superseded 0550-95 HR Regulations / Policies 2 AS 2 years after superseded Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0600 COMMUNITY PLANNING & DEVELOPMENT
0600 GENERAL PLAN & ZONING ORDINANCES
0600-05 Plan Administration (May include
Correspondence / Memos) 2
0600-15 Plan General Plan Map P GC 34090(a) ;
H &S 19850
Permanent for research / historic value
0600-20 CC General Plan Amendments (GPA) P
Upon City Council approval or adoption of this
record, department working file may be closed,
as the official record will be located in the City
Clerk department. This includes updates to the
General Plan related to the Housing Element,
Land Use, Conservation, Circulation, Safety,
Air Quality, Noise, Open Space, etc.
0600-35 Plan Zoning Verifications 2
0600-40 CC Zone Text Change P GC 34090(a) ;
H &S 19850
Upon City Council approval or adoption of this
record, department working file may be closed,
as the official record will be located in the City
Clerk department.
0600-45 CC Zoning Map Change P GC 34090(a) ;
H &S 19850
Upon City Council approval or adoption of this
record, department working file may be closed,
as the official record will be located in the City
Clerk department.
0600-50 CC Zoning Ordinance Amendments P
Upon City Council approval or adoption of this
record, department working file may be closed,
as the official record will be located in the City
Clerk department.
0600-60 CC Prezones P GC 34090(a) ;
H &S 19850
Upon City Council approval or adoption of this
record, department working file may be closed,
as the official record will be located in the City
Clerk department.
0600-80 Plan Zoning Ordinance Interpretation 2 AS GC 34090 2 years after superseded 0600-90 Plan Reports & Studies 2
0600-95 Plan Regulations & Policies 2 AS 2 years after superseded 0600-97 Plan Land Use Inventories P
Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0610 COMPREHENSIVE DEVELOPMENT PLANS
0610-05 Plan Administration (May include
Correspondence / Memos) 2
0610-10 CC Specific Plans & Amendments /
Specific Plan Amendment (SPA) P
GC 34090(a) ;
H &S 19850 ;
GC 65103
Upon City Council approval or adoption of this
record, department working file may be closed,
as the official record will be located in the City
Clerk department.
0610-25 Plan Planned Developments P
0610-90 Plan Reports & Studies 2
0610-95 Plan Regulations & Policy 2 AS 2 years after superseded 0615 PLANNING PROJECT INTAKE & PROCESSING
0615-05 Plan Administration (May include
Correspondence / Memos) 2
0615-30 Plan Developments Advisory Board
Agendas 2 Bulk Yearly File
0615-90 Plan Reports & Studies 2
0615-95 Plan Regulations & Policies 2 AS 2 years after superseded 0620 PLANNING DEVELOPMENT PROJECTS
0620-05 Plan Administration (May include
Correspondence / Memos) 2
0620-10 CC
Appeals of Planning Commission
Decisions (Conditional Use Permit
(CUP) ; Annexation ; Site Plan Review
(MSPR) ; etc.)
P GC 34090(a) ;
H &S 19850
Upon City Council approval or adoption of this
record, department working file may be closed,
as the official record will be located in the City
Clerk department.
0620-15 Plan Conditional Use Permits (CUP) P GC 34090(a) ; H &S 19850
0620-16 Plan Major Modification P
0620-20 Plan Pre-Application Review Cases 3
0620-26 Plan Minor Site Plan Review P
0620-28 Plan Time Extension P
0620-30 Plan Site Plan Review P GC 34090(a) ;
H &S 19850
0620-45 Plan Mining & Reclamation Plans P GC 34090(a) ; H &S 19850
0620-50 Plan Variance P GC 34090(a) ;
H &S 19850
Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0620-90 Plan Reports & Studies 2
0620-95 Plan Regulations & Policies 2 AS 2 years after superseded 0625 SUBDIVISIONS
0625-05 Plan Administration (May include
Correspondence / Memos) 2
0625-07 Plan Subdivision / Site Development Plan
(SDP) P GC 34090(a) ;
H &S 19850
0625-10 CC / Eng Lot Line / Adjustments P Yes H &S 19850 File recorded document with City Clerk 0625-11 CC / Eng Voluntary Lot Line Merger P Yes H &S 19850 File recorded document with City Clerk 0625-18 CC / Eng Parcel Maps / Tract Maps P Yes H &S 19850 Staff reports approved by City Council to be maintained by the City Clerk Department.
0625-30 CC/Plan Tentative Tract Maps P
GC 34090(a) ;
H &S 19850
Staff reports approved by City Council and
recorded document to be maintained by the
City Clerk Department
0625-32 Plan Vesting Tentative Tract Maps P
0625-40 CC/Plan Tentative Parcel Maps P
Staff reports approved by City Council and
recorded document to be maintained by the
City Clerk Department
0630 MINOR PLANNING APPLICATIONS
0630-05 Plan Administration (May include
Correspondence / Memos) 2
0630-10 Plan Animal Permits 2 AC 2 years after closed
0630-15 Plan Minor Exceptions P GC 34090(a) ;
H &S 19850
0630-20 Plan Minor Modifications P GC 34090(a) ;
H &S 19850
0630-25 Plan Single Family Minor Modifications
(SFMM) P
0630-35 Plan
Temporary Use Permits ; (TUP)
Carnivals / Fireworks / Model Home
Complex / Modular Structures /
Construction Trailers / Special Events /
Others (not listed)
2 AC GC 34090(d) 2 years after closed
0630-70 Plan Home Occupation Permits 2 Two years after business ceases 0630-75 Plan Occupancy Review Form 2 Two years after business terminates 0630-80 Plan Large Family Day Care 2 Two years after business terminates Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0630-90 Plan Reports & Studies 2
0630-95 Plan Regulations & Policies 2 AS 2 years after superseded 0635 SIGN APPROVAL & CONTROL
0635-05 Plan Administration (May include
Correspondence / Memos) 2
0635-10 CC Sign Application Appeals P City Council approval Staff Report 0635-20 Plan Sign / Banner Permits 2 AE 2 years after expired 0635-22 Plan Sign Program P
0640 PLANNING SPECIAL PROJECTS
0640-05 Plan Administration (May include
Correspondence / Memos) 2
0640-10 Plan Environmental Reviews (City) 2 AC GC 34090(d) 2 years after completed 0640-20 Plan / CC Environmental Impact Report (EIR) P
GC 34090(a) ;
CEQA
Guidelines
For CC - Staff Report & EIR Report
0640-50 Plan Findings of Conformance P
0640-52 Plan Negative Declarations P
GC 34090(a) ;
CEQA
Guidelines
0640-54 Plan Enterprise Zone Applications &
Vouchers 5 AC
0645 CITY & REGIONAL PLANNING
0645-05 Plan Administration (May include
Correspondence / Memos) 2
0645-15 Plan Photographs (Aerial) P GC 34090(a) ;
H &S 19850
Permanent for research / historic value
0645-20 Plan Demographic / Statistical Data P Permanent for historic value 0650 ECONOMIC DEVELOPMENT
0650-05 ED Administration (May include
Correspondence & Memos) 2
0650-10 ED Economic Development Project Files 5 AC
0650-12 ED / CC Prospective Development Files 2 AC
0650-14 ED Appraisals 3 AC
0650-22 ED / CC Business Programs 2 AS 2 years after superseded 0650-52 ED Marketing & Promotion 2 AC
0650-65 ED / CC Enterprise & Foreign Trades Zones 2 AC
Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0650-90 ED Reports & Studies 2 AS 2 years after superseded 0650-95 ED Regulations & Policies 2 AS 2 years after superseded 0655 CITY ORGANIZATION & FORMATION
0655-05 ED Administration (May include
Correspondence & Memos) 2
0655-20 CC / Plan Annexations P
0655-25 CC Articles of Incorporation P
0655-40 ED / CC Spheres of Influence 2 AC
0660 COMMUNITY DEVELOPMENT PROGRAMS & PROJECTS
0660-05 Dept
Redevelopment Agency Administration
(May Include Correspondence &
Memos)
2 0660-35 Hou Implementation Plans 7 AC GC 60201
0660-40 Hou Relocation Assistance 7 AC GC 60201 Courson Project / Business on Sierra Hwy / Redevelopment Plans, etc.
0660-80 CC Formation of Redevelopment Projects
& Amendments P Staff reports approved by City Council to be maintained by the City Clerk Department
0660-82 CC Redevelopment Agency
Implementation Plan for Project Areas P Staff reports approved by City Council to be maintained by the City Clerk Department
0660-84 CC Redevelopment Projects mass mailings
regarding formation of projects 7AC Staff reports approved by City Council to be maintained by the City Clerk Department
0665 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG)
0665-05 HOU AS Administration (May include
Correspondence / Memos) 2 CFR 200
0665-07 HOU AS Section 108 Loan Program 5 AC CFR 200
0665-75 CC CDBG - Consolidated Plan (FY) P CFR 200
Includes Staff Report ; CAPER/ACTION /
Citizen Participation Plan & Analysis of
Impediments
0665-76 HOU AS CDBG - Consolidated Plan and Action
Plan (FY) Case Files 5 AC CFR 200
0665-90 HOU AS Project Reports 5 AC CFR 200
Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0666 HOME INVESTMENT PARTNERSHIP PROGRAM
0666-05 HOU AS Administration (May include
Correspondence & Memos) 2 CFR 200
0666-10 CC Program Formation/Background P CFR 200 May include Staff Report 0666-20 HOU AS Housing Program 7 AC CFR 200
0666-22 HOU AS Tenant Based Rental Assistance
(TBRA) 7 AC CFR 200
0666-24 HOU AS Case Files 4 AC CFR 200
0666-25 HOU AS Community Housing Development
Organization (CHDO) 3 AC CFR 200 After close of project or approval if no project 06660-30 HOU HOME - ARP Grant Case files 7AC CFR 200
0666-90 HOU AS Reports & Studies 2 AS CFR 200 2 years after superseded 0666-95 HOU AS Affirmative Marketing of Available
Housing Approved 2004 3 AC CFR 200 In place until updated 0668 NEIGHBORHOOD STABILIZATION PROGRAM (NSP)
0668-05 HOU Administration (May include
Correspondence & Memos, etc.)
** See
Explanation CFR 200
End of affordability for the property for Real
Estate Transactions or 5 years after NSP1
Grant Closeout with HUD, whichever is longer
0668-10 CC Program Formation/Background P CFR 200 May include Staff Report 0668-11 HOU Program Formation/Background Case
Files 20AC CFR 200 20 years after closed
0668-30 CC Neighborhood Stabilization Program P CFR 200 0668-31 HOU Neighborhood Stabilization Program
Case Files 20AC CFR 200 20 years after closed
0668-90 HOU Reports & Studies 20AC CFR 200 20 years after closed 0669 HOMELESSNESS PREVENTION & RAPID RE-HOUSING PROGRAM (HPRP) 0669-05 HOU AS Administration (May include
Correspondence & Memos) 2 CFR 200 & GC
60201
0669-10 CC Program Formation/Background P CFR 200 & GC
60201 May include Staff Report
0669-30 HOU AS Case Files 7AC CFR 200 & GC
60201
Housing records for Sept 2012 Federal
Program and prior to 2018 and Admin Services
new local program established 2018.

Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0670 HOUSING PROJECTS
0670-05 Hou Administration (May include
Correspondence & Memos) 2 GC 60201
0670-30 Hou Case Files 7 GC 60201
0670-50 Hou Rent Control 7 AC GC 60201
Ordinance establishes base year. Utilizing
multi years for reconciliations and ongoing
cases. "The rent control base year is 2005 so
the retention right now should be 2005, or as
deemed necessary by legal counsel. There
are maximum rent reports from 2003 that are
still being used as discovery in proceedings
with some parks."
0670-68 Hou Neighborhood Improvement Strategy 7 AC GC 60201 0671 SENIOR HOUSING PROJECTS
0671-05 Hou Administration 2 CFR 200 & GC
60201
0671-11 CC Courson Connection Project P CFR 200 & GC
60201 May include staff report(s).
0671-12 Hou Courson Connection Case Files 7 AC CFR 200 & GC 60201
0671-15 CC Transit Village Project P CFR 200 & GC
60201
0671-16 Hou Transit Village Case Files 7 AC CFR 200 & GC 60201
0671-20 CC Avenue R & 27th Street East Project P CFR 200 & GC 60201
0671-21 Hou Avenue R & 27th Street East Case
Files 7 AC CFR 200 & GC
60201
0671-25 CC Senior Housing at Palmdale Regional
Medical Center Project P CFR 200 & GC
60201
0671-26 Hou Senior Housing at Palmdale Regional
Medical Center Case Files 7 AC CFR 200 & GC
60201
0671-90 Hou Reports & Studies, Special 2 AS CFR 200 & GC 60201
0671-95 Hou Regulations & Policies 2 AS CFR 200 & GC
60201
Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0672 HOUSING FUNDING PROGRAMS
0672-05 Hou Administration (May include
Correspondence & Memos) 2 GC 60201
0672-10 CC
Housing Funding Programs
Formation/Background (one file for
each program)
P GC 60201 May include Staff Report
0672-13 CC Emergency Grant Program P GC 60201 Individual Loan File; Loan Agreement and related records including recorded records
0672-14 Hou Emergency Grant Program Case Files 7 AC GC 60201 0672-21 CC Handyworker Grant Program P GC 60201 Individual Loan File; Loan Agreement and related documents including recorded records
0672-22 Hou Handyworker Grant Program Case
Files 7 AC GC 60201
0672-27 CC In-Fill Grant Program P GC 60201 Individual Loan File; Loan Agreement and related documents including recorded records
0672-28 Hou In-Fill Grant Program Case Files 7 AC GC 60201 0672-35 CC
Manufactured Home Loan &
Manufactured Housing Mortgage
Assistance
P GC 60201 Individual Loan File; Loan Agreement and
related documents including recorded records
0672-36 Hou
Manufactured Home Loan &
Manufactured Housing Mortgage
Assistance Case Files
7 AC GC 60201
0672-37 CC Mobile Home Rehabilitation & Grant
Program P GC 60201 Individual Loan File; Loan Agreement and related documents including recorded records
0672-38 Hou Mobile Home Rehabilitation & Grant
Program Case Files 7 AC GC 60201
0672-39 CC Mortgage Assistance Program
(includes VPAL/MAPGAP/MAP) P GC 60201 Individual Loan File; Loan Agreement and related documents including recorded records
0672-40 Hou
Mortgage Assistance Program
(includes VPAL/MAPGAP/MAP) Case
Files
7 AC GC 60201
Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0672-47 CC Neighborhood Improvement Program P GC 60201 Individual Loan File; Loan Agreement and related documents including recorded records
0672-48 Hou Neighborhood Improvement Program
Case Files 7 AC GC 60201
0672-50 CC Home Conservation Program P GC 60201 Individual Loan File; Loan Agreement and related documents including recorded records
0672-51 Hou Home Conservation Program Case
Files 7 AC GC 60201
0672-57 CC Rental Rehabilitation Program P GC 60201 Individual Loan File; Loan Agreement and related documents including recorded records
0672-58 Hou Rental Rehabilitation Program Case
Files 7 AC GC 60201
0672-69 CC Single Family Rehabilitation Program P GC 60201 Individual Loan File; Loan Agreement and related documents including recorded records
0672-70 Hou Single Family Rehabilitation Program
Case Files 7 AC GC 60201
0672-91 CC Other Housing Funding Programs Not
Listed P GC 60201 Individual Loan File; Loan Agreement and related documents including recorded records
0672-92 Hou Other Housing Funding Programs Not
Listed Case Files 7 AC GC 60201
0675 HISTORIC SITE PRESERVATION
0675-05 Plan Administration (May include
Correspondence / Memos) 2
0675-10 Plan Case Files P
0675-75 Plan Historic Site Inventories P GC 34090(d) Permanent for historic value 0675-90 Plan Reports & Studies 2
0675-95 Plan Regulations & Policies 2 AS 2 years after superseded Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0690 TRANSPORTATION
0690-05 Dept Administration (May include
Correspondence / Memos) 2
0690-10 Tr Eng Airport 2 AC
0690-15 Tr Eng Bike Lanes / Facilities / Trails 2 AC
0690-20 Tr Eng Bus Services 2 AC
0690-40 Tr Eng Light and / or High Speed Rail Systems 2 AC 0690-55 Tr Eng Railroads 2 AC
0690-72 Tr Eng High Desert Corridor (Project) 2 AC
0690-75 Tr Eng Transportation Committees &
Coalitions 2 AC
0690-80 Tr Eng SCAG 2 AC
0690-81 Tr Eng CalTrans 2 AC
0690-82 Tr Eng Metro 2 AC
Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0700 CONSTRUCTION / ENGINEERING
0700 GENERAL ADMINISTRATION
0700-10 Bldg Building Statistics P Yes
0700-20 Bldg Emergency Abatements P Yes
0700-30 Bldg Materials Reference Information 2
0700-40 Bldg Utility Clearances 5
0710 PERMITS / INSPECTIONS
0710-05 Eng Administration (may include
Correspondence / Memos) 2
0710-12 Bldg/Eng Inspection Logs 3 AC 3 years after completion 0710-15 Bldg Status Sheets 3 AC 3 years after completion 0710-23 Eng Engineering Approved Civil Plans P
Includes; Drainage Basin ; Erosion Control ;
Grading ; Landscape ; Sewer ; Storm Drain ;
Street Lighting ; Street Plans
0710-27 Eng Private Construction Bond for
Agreements 10 AC
0710-50 CC Certificates of Compliance P Permanent
0710-55 Bldg Contractor's Workers Compensation
Certificates 3 AE 3 years after expiration
0710-60 Bldg Building Permit & Inspection Case Files
and Inspection Logs P Yes Inspections logs to stay with the Permit throughout the permit's lifecycle.
0710-70 Bldg/Eng Permits / Encroachment / Excavation /
Grading P H&S 19850
0710-80 Bldg Permit Valuation/Daily Inspection
Calculations P Kept in Permits Plus
0710-85 Bldg Building Permit Reports P Yes
0710-90 Bldg Reports & Studies P Yes
0710-95 Bldg Regulations & Policies P Yes
0715 BUILDING PLANS
0715-05 Bldg Administration (may include
correspondence/memos) 2
Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0715-10 Bldg Residential Dwelling P Yes
GC 34090(a);
4003; 4004; H &S
19850(a); 19853
Page C-26
New commercial & residential construction,
tenant improvements, room additions, spa,
signs, block wall, remodel including security
bonds
0715-11 Bldg apartment Dwellings P Yes
GC 34090(a);
4003; 4004; H &S
19850(a); 19853
Page C-26
New commercial & residential construction,
tenant improvements, room additions, spa,
signs, block wall, remodel including security
bonds
0715-20 Bldg Commrecial Buildings P Yes
GC 34090(a);
4003; 4004; H &S
19850(a); 19853
Page C-26
New commercial & residential construction,
tenant improvements, room additions, spa,
signs, block wall, remodel including security
bonds
0715-30 Bldg Lockheed Structural P Yes
GC 34090(a);
4003; 4004; H &S
19850(a); 19853
Page C-26
New commercial & residential construction,
tenant improvements, room additions, spa,
signs, block wall, remodel including security
bonds
0715-35 Bldg AV Mall P Yes
GC 34090(a);
4003; 4004; H &S
19850(a); 19853
Page C-26
New commercial & residential construction,
tenant improvements, room additions, spa,
signs, block wall, remodel including security
bonds
0715-40 Bldg City Facilities P Yes
GC 34090(a);
4003; 4004; H &S
19850(a); 19853
Page C-26
New commercial & residential construction,
tenant improvements, room additions, spa,
signs, block wall, remodel including security
bonds
0715-50 Bldg Recreation & Cultural Facilities P Yes
GC 34090(a);
4003; 4004; H &S
19850(a); 19853
Page C-26
New commercial & residential construction,
tenant improvements, room additions, spa,
signs, block wall, remodel including security
bonds
0715-80 Bldg Special Inspector Program 2 AC Inspector registrations renewed every 2 years 0720 STREETS, SIDEWALKS, ALLEYWAYS, CURBS & GUTTERS ; (see 0785 for City CIP & 0790 for Special District Projects) 0720-05 Eng Administration (may include
Correspondence / Memos) 2
0720-10 PW Maintenance Projects (non CIP) 5
Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0720-40 ENG
Street Mileage Reports / Inventories /
Surveys (Streets, Sidewalks, Curbs,
etc.)
2 AS
2 years after superseded
0720-43 CC / Eng Street Naming ; Addressing P Staff reports approved by City Council to be maintained by the City Clerk Department.
0720-55 Eng Street Vacations / Closures P
0720-65 CC/Eng Master Plans / Standards /
Specifications P Yes Staff reports approved by City Council to be maintained by the City Clerk Department.
0730 BRIDGES / TUNNELS
0730-05 PW Administration (may include
Correspondence / Memos) 2
0730-30 PW Bridge / Tunnel Specifications P Yes
0730-90 PW Reports & Studies P
0730-95 PW Regulations & Policies 2AS 2 years after superseded 0740 HIGHWAYS / FREEWAYS
0740-05 PW Administration (may include
Correspondence / Memos) 2
0740-90 PW Reports & Studies P Yes
0740-95 PW Regulations & Policies 2AS 2 years after superseded 0750 TRAFFIC ENGINEERING
0750-05 Tr Eng
Administration (may include
Correspondence / Memos) ; Includes
Service Requests
2 0750-07 Tr Eng Plans / Maps P Yes Signing & Striping Plans 0750-15 Tr Eng Collision Reports for Damage Traffic
Signal 10
0750-25 Tr Eng Pedestrian Safety, General 2 AS 2 years after superseded 0750-28 Tr Eng Curb Markings 2 AS 2 years after superseded 0750-35 Tr Eng Signing & Hardware 2 Log books, index register cards; inventory lists; records of traffic signs
0750-40 Tr Eng Speed Zones ; Speed Limits 7 AS 7 years after superseded 0750-45 Tr Eng Traffic Signals, General P Yes
Logs, drawings, wiring diagrams, codes, circuit
numbers, installation records, testing ;
intersection plans
Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0750-48 Tr Eng Traffic Signal Cable Interconnect P
0750-49 Tr Eng OTDR Reports 2 AS 2 years after superseded 0750-50 Tr Eng
Traffic Signal Response Maintenance
Forums & Street Lighting Maintenance
Services
2 AC
2 years after completion
0750-55 Tr Eng Signalized Intersections P
0750-58 Tr Eng Traffic Surveys ; Traffic Interrogatories ; Traffic Warrants 5
0750-60 Tr Eng Traffic Investigations 5 AC Resident Request 0750-61 Tr Eng Traffic Signal Equipment Submittal
(Book) 2 AC Includes submittal for project; equipment & material submittal; and final inspection report
0750-62 Tr Eng Signal Maintenance (Annual Test) 5 AS
0750-63 Tr Eng Traffic Signal Timing Sheet - includes
change interval sheet 3AS 3 years after superseded
0750-64 Tr Eng Traffic Signal Routine Maintenance
Check Sheet (Annual) 5
0750-65 Tr Eng Vehicular Volume Counts 5 AS 5 years after superseded 0750-66 Tr Eng Traffic Signal Routine Log 5 AC 5 years after completion 0750-67 Tr Eng Traffic Signal Response Maintenance
Sheet 2AC 2 years after completion ; Details of the Traffic Signal Routine Log
0750-68 Tr Eng Traffic Signal Coordination Report 5 AS Electronic program with a hard copy report 0750-69 Tr Eng Fiber Optic Plan P Traffic Operation Center 0750-70 Tr Eng
Congestion Management Program ;
Trip Generation Data ; Trip Reduction
Plan
3 0750-72 Tr Eng/CC Traffic Control Device Authorization P Signing & Striping work order plans ;
approvals. Staff reports approved by City
Council to be maintained by City Clerk
Department.
0750-80 Tr Eng Underground Alerts 2
0750-82 Tr Eng Traffic Control Plans 5 AC 5 years after closed 0750-84 Tr Eng Complaints / Requests 3
0750-90 Tr Eng Reports & Studies 2 after project completion or conclusion.

Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0751
0752
0753 DRAINAGE ASSESSMENT DISTRICTS
0755 LANDSCAPE MAINTENANCE ASSESSMENT DISTRICTS
0757 STREETLIGHT MAINTENANCE ASSESSMENT DISTRICTS
0758 PALMDALE SEWER MAINTENANCE ASSESSMENT DISTRICT
-05 Eng Administration (may include
Correspondence / Memos) 2
-07 PW/Eng Plans & Specifications P
-15 PW Operations & Maintenance Records 3
-50 Eng District Diagrams P
-60 Eng Inspection Reports P
-70 Eng Building Tests / Progress Reports ;
Engineer's Reports P
-80 PW Maintenance Reports 3
-85 CC/PW Master Plans P Yes Staff reports approved by City Council to be maintained by the City Clerk Department
-90 PW Reports & Studies 2 after project completion or conclusion. -95 PW Regulations & Policies 2AS 2 years after superseded 0770 STORM DRAINAGE / FLOOD CONTROL
0770-05 Eng Administration (may include
Correspondence / Memos) 2
0770-07 Eng Plans P
0770-10 Eng Complaints / Investigations 3AS 3 years after settled 0770-30 Eng Basins P
0770-80 Eng Master Plans, City P
0770-85 Eng Standards & Specifications P
0770-87 Eng Statistical Data P
0770-90 Eng Reports & Studies 2 after project completion or conclusion. 0770-95 Eng Regulations & Policies 2 AS 2 years after superseded ASSESSMENT DISTRICTS (all others not named)

COMMUNITY FACILITIES DISTRICTS
Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0780 GENERAL CAPITAL IMPROVEMENTS
0780-05 PW Administration (may include
Correspondence / Memos) 2
0780-10 CC General Capital Improvements P Yes Staff reports approved by City Council to be maintained by the City Clerk Department
0780-20 PW General Capital Improvements Project
Files P
0780--90 PW Reports & Studies 3 after project completion or conclusion. 0780-95 PW Regulations & Policies 2AS 2 years after superseded 0785 CITY CAPITAL IMPROVEMENTS
0785-05 PW Administration (may included
Correspondence/Memos)
2 0785-10 CC 5 & 10 Year Capital Improvement Plans P Staff reports approved by City Council to be maintained by the City Clerk Department
0785-90 PW Reports & Studies 3 after project completion or conclusion. 0785-95 PW Regulations & Policies 2AS 2 years after superseded 0785-XXX PW Capital Improvement Project files P XXX represents the three-digit project number assigned by Public Works
Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0800 PUBLIC UTILITIES
0800 COMMUNICATIONS ( Cable / Cellular / Satellite)
0800-05 PW Administration (may include
Correspondence / Memos) 3
0800-90 Dept Reports & Studies 2 after project completion or conclusion. 0800-95 Dept Regulations & Policies 2AS 2 years after superseded 0810 UNDERGROUND UTILITIES
0810-05 Eng Administration (may include
Correspondence / Memos) 2
0810-10 Eng / CC Deferments P
0810-20 Eng Underground Utility Districts P H & S 19850 0810-30 Eng Underground Plans P Yes H & S 19850
0810-40 Eng Underground Service Alert Program 2
0810-50 CC / Eng Conversion District Records P
0810-90 Eng Reports & Studies 2 after project completion or conclusion. 0810-95 Eng Regulations & Policies P
0831 PALMDALE RECYCLED WATER FACILITIES & DISTRIBUTION PLAN 0831-05 PW Administration (may include
Correspondence / Memos) 2
0831-10 PW Complaints & Investigations 2AC 2 years after closed 0831-15 PW Operation & Maintenance 3 GC 34090(d) Includes work orders, inspection, repairs, cleaning, reports, complaints
0831-20 PW Rate Information 2 AS GC 34090 2 years after superseded 0831-25 PW Memberships 2
0831-30 PW Training / Certifications / Licenses 2AS 2 years after superseded 0831-70 CC Master Plans / Recycling Programs Permanent Staff reports approved by City Council to be maintained by the City Clerk Department.
0831-75 PW Projects 5AC 5 years after completed
0831-80 PW Test Reports 5AC 40 CFR 122.41; 5 years after completed 0831-90 PW Reports & Studies, Special 2 after project completion or conclusion. 0831-95 PW Regulations, Policies & Procedures 2 AS 2 years after superseded Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0840 PALMDALE SEWER SYSTEM PROGRAM
0840-05 PW Administration (may include
Correspondence / Memos) 2
0840-10 PW Complaints & Investigations 2AC 2 years after closed 0840-11 PW Daily Logs 3
0840-12 PW Daily Reports 3
0840-13 PW Industrial Waste Permits 2AR after renewal
0840-15 PW Operation & Maintenance 3
0840-20 PW Sewer Availability Reports 3AS 3 years after superseded 0840-50 PW Sewer Connection Rights P Yes
0840-60 PW Sewer Monitoring Records 3
0840-70 CC Master Plans P Yes Staff reports approved by City Council to be maintained by the City Clerk Department.
0840-90 PW Reports & Studies 2 after project completion or conclusion. 0840-95 PW Regulations & Policies 2AS 2 years after superseded 0842 PALMDALE COMMUNITY CHOICE AGGREGATION PROGRAM
0842-05 PW Administration (may include
Correspondence / Memos) 2
0842-10 CC Formation of Community Choice
Aggregation Program P Staff reports approved by City Council to be maintained by the City Clerk Department.
0842-12 CC Resource Adequacy Compliance Filing 7 AC
0842-20 PW Rate Information 2 AS 2 years after superseded 0842-25 PW Complaints & Investigations 3AS 3 years after settled 0842-30 PW Daily Logs 3
0842-40 PW Daily Reports 3
0842-50 PW Audits 3
0842-60 PW Monitoring Records 3
0842-80 CC Master Plans P Yes Staff reports approved by City Council to be maintained by the City Clerk Department.
0842-90 PW Reports & Studies 3 after project completion or conclusion. 0842-95 PW Regulations & Policies 2AS 2 years after superseded Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 0900 PUBLIC FACILITIES / GROUNDS (CONSTRUCTION / MAINTENANCE / USE) 0900 GENERAL ADMINISTRATION
0900-20 Bldg Inspection Reports P Yes
0900-95 PW Regulations & Policies P Yes
Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 1000 PARKS & RECREATION/CULTURE/EDUCATION
1000 CULTURAL CENTER OPERATIONS
1000-05 P&R Administration (may include
Correspondence / Memos) 2
1000-10 P&R Facility Use Permits (Rentals) 5
1010 PLAYHOUSE OPERATIONS
1010-05 P&R Administration (may include
Correspondence / Memos) 2
1010-10 P&R Facility Use Permits (Rentals) 5
1020 EDUCATION
1020-05 Dept Administration (may include
Correspondence / Memos) 2
1020-10 Dept Colleges & Universities 2
1020-40 Dept High School 2
1020-50 Dept Middle School 2
1020-55 Dept Elementary School 2
1020-60 Dept Other 2
1020-70 Dept Programs 2 Scholarship / Tutoring
1030 PARKS & RECREATION PROGRAMS
1030-05 P&R Administration (may include
Correspondence / Memos) 2
1030-10 P&R Facility Use Permits (Rentals) 5
1030-15 P&R Daily Log 2
1030-17 P&R Chemical Logs 5 22 CCR 65523
1030-19 P&R Manager Logs 5
1030-20 P&R Program Project Files 2
1030-25 P&R Registration Forms 2
1030-30 P&R Attendance Sheets 2
1030-35 P&R Special Events 2
1030-65 P&R Training & Certification 5
1030-70 P&R Waivers 5
Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 1040 SENIOR FACILITY OPERATIONS
1040-05 P&R Administration (may include
Correspondence / Memos) 2
1040-10 P&R Facility Use Permits (Rentals) 5
1040-15 P&R Activities / Programs / Surveys 2
1050 AMPHITHEATRE OPERATIONS
1050-05 P&R Administration (may include
Correspondence / Memos) 2
1050-10 P&R Facility Use Permits (Rentals) 5
1060 WATERPARK OPERATIONS
1060-05 P&R Administration (may include
Correspondence / Memos) 2
1060-10 P&R Facility Use Permits (Rentals) 5
1060-15 P&R Accident / Incident Reports / Primary
Injury Reports 5
1060-21 P&R Amusement Rides / Slides Plans P
1060-25 P&R Rides - Testing Records 5 8 CCR #
3195.12
1060-65 P&R Training & Certification 5
1070 CITY OF PALMDALE PUBLIC ART PROGRAM
1070-05 Dept Administration (may include
correspondence/memos) 2
1070-50 CC Public Art Master Plan P Yes Staff reports approved by City Council to be maintained by the City Clerk Department
1070-90 Dept Reports & Studies 2
1080 SPECIAL EVENTS - OUTSIDE ORGANIZATIONS
1080-05 P&R Administration (may include
Correspondence/ Memos) 2
1080-10 P&R Permits 5
Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

EXHIBIT A - RESOLUTION NO. CC 2022-XXX

RECORDS MANAGEMENT PROGRAM

RECORDS RETENTION SCHEDULE
File Code Office of
Record Records Description Retention Image Citation Explanation/Comments 1200 EQUIPMENT SERVICE & MAINTENANCE
1220 FLEET & EQUIPMENT MAINTENANCE
1220-05 PW Administration (may include
Correspondence / Memos) 2
1220-20 PW Maintenance / Repair Records 3 AC 3 years after closed/sold 1220-50 PW Service Requests 3AC 3 years after closed
1220-70 PW Smog Certificates 2 AS 2 years after superseded Blue: New categories and subcategories
Red: Minor Modifications or dept. requested changes
Revised June 21, 2022

CITY OF PALMDALE

OFFICE OF THE CITY COUNCIL

M E M O R A N D U M
TO: City Clerk
FROM: Laura Bettencourt, Councilmember
SUBJECT: Monthly Informational Report – Events and Meetings DATE: September 7, 2022
During the period August 1, through August 31, 2022, I attended the following meetings and events:

August 1: Palmdale Sustainable Transportation Plan Listening Session August 2: State of the City Address
August 3: Council Meeting
August 8: Palmdale Sheriff’s Booster Mixer
August 11: Palmdale Sustainable Transportation Plan Public Workshop August 13: 5.11 Tactical Palmdale Grand Opening/Ribbon Cutting August 17: Council Workshop
August 20: NewColorsProject Annual Gala