The Council Chamber is open for in-person public comment and seating. The Mayor and/or one or more members of the City Council may participate virtually in this meeting.
How to observe the meeting virtually:
1. Spectrum local access Channel 27
2. Online live webcast at www.cityofpalmdale.org.
How to Submit Public Comments:
VERBAL PUBLIC COMMENT DURING THE MEETING – ZOOM Number: US: +1 669 444 9171 Webinar ID: 819 8207 0753 Passcode: 208787
Webinar attendee link
https://us06web.zoom.us/j/81982070753?
pwd=enVWUis5RFBnMEhoalRyTy83bEhqZz09
.
Verbal comments must be limited to three (3) minutes. Public comments submitted will become part of the official meeting record.
The safety and well-being of employees and the public remains the City's top priority. The City of Palmdale appreciates your patience and understanding during these challenging times.
CITY COUNCIL MEETING
SUCCESSOR AGENCY/HOUSING AUTHORITY
CITY COUNCIL CHAMBERS
38300 SIERRA HIGHWAY
SUITE B
PALMDALE, CA 93550
WEDNESDAY, SEPTEMBER
7, 2022
5:00 PM
7:00 PM
www.cityofpalmdale.org
WELCOME
City Council
Wednesday, September
7, 2022
The City Council is making every effort to follow the spirit and intent of the Brown Act and other applicable laws regulating the conduct of public meetings in order to maximize transparency and public access.
In accordance with the Americans with Disabilities Act of 1990, if you require a disability- related modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at (661) 267-5151 at least 72 hours prior to the meeting.
If you require oral Spanish translation, please contact the City Clerk’s Office at (661) 267- 5151 at least 72 hours prior to the meeting.
Your courtesy is requested to help our meetings run smoothly. If you’ll be kind enough to follow these simple rules, we can make the best possible use of your time and ours:
Please refrain from public displays or outbursts, such as unsolicited applause, comments, cheering, foul language or obscenities.
Any disruptive activities that substantially interfere with the ability of the City Council to carry out its meeting will not be permitted and offenders will be asked to leave the meeting.
Please turn off/mute your cell phones and mobile devices.
5:00 P.M.
1. MAYOR TO CALL MEETINGS TO ORDER
2. ROLL CALL
MAYOR HOFBAUER, MAYOR PRO TEM LOA,
COUNCILMEMBERS CARRILLO, BISHOP, BETTENCOURT
3. PUBLIC COMMENTS ON CLOSED SESSION ITEMS
The public is invited to comment on any closed session item listed below. Please submit a Speaker's Form to the City Clerk
BEFORE
this portion of the meeting begins. Each
person addressing the Council is customarily given up to three minutes to speak (with double the time allotted to non-English speakers using a translator). The amount of time authorized may be adjusted by the chair. If you wish to provide information to the Council, please present the City Clerk with 7 copies. Otherwise, your materials will simply be added to the administrative record. If you are attending the meeting by phone, please press *9 to "raise your hand." If attending by personal computer, please click the "raise your hand" button. Press *6 to un-mute yourself, state your name and begin speaking.
City Council
Wednesday, September
7, 2022
4. PRESENTATION BY CITY ATTORNEY
4.1 CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
Ricci v. City of Palmdale, et al.
Los Angeles County Superior Court
Case No. 22STCV01269
This closed session is being held pursuant to the authority of California Government Code Section 54956.9(d)(1).
4.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Shanae Smith, Patricia Nevarez and Michael "Mike" Behen vs. City of Palmdale, et al.
Los Angeles County Superior Court
Case No. 22STCV18219
This closed session is being held pursuant to the authority of California Government Code Section 54956.9(d)(1).
4.3 CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
Government Code Section 54956.9(d)(1).
Name of case: John J. Murphy v. City of Palmdale;
Los Angeles County Superior Court Case Number: 22STCV22544 Related City Claim Number: 2022-007
4.4 CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code 54956.9(d)(2): 2 potential cases
4.5 CONFERENCE WITH LABOR NEGOTIATORS
City Representatives: Ronda Perez, Interim City Manager and Patricia Nevarez, Human Resources Manager
Position: Interim City Attorney
Unrepresented Employee: Scott Porter, Interim City Attorney
This Closed Session is being held pursuant to the authority of California Government Code Section 54957.6.
5. ANNOUNCEMENT BY CITY ATTORNEY
6. ADJOURN CLOSED SESSION MEETING
City Council
Wednesday, September
7, 2022
7:00 P.M.
7. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE IN HONOR OF OUR TROOPS
ROLL CALL
MAYOR/CHAIR HOFBAUER, MAYOR PRO TEM/VICE CHAIR LOA,
COUNCILMEMBERS/DIRECTOR/COMMISSIONERS CARRILLO, BISHOP,
BETTENCOURT
COMMISSIONERS FRAGA-SAENZ, DENNY
8. PRESENTATIONS
8.1 Presentation of a cute critter available for adoption at the Palmdale Animal Care Center.
8.2 Presentation of awards by Ventura Graphix to the Taco Festival winners.
8.3 Presentation of a Proclamation by Mayor and Council declaring September 2022 as National Preparedness Month in the City of Palmdale.
8.4 Presentation of a Proclamation by Mayor and Council declaring September 2022 as Suicide Prevention Month in the City of Palmdale.
8.5 Presentation of a Commendation by Mayor and Council to Charles "Chuck" Heffernan, P.E. in honor of his retirement from the City of Palmdale.
9. WAIVER OF FULL READING OF RESOLUTION(S) and ORDINANCE(S) Staff Recommendation: Move to waive full reading of the Resolution (s) and/or Ordinance(s) to be considered and voted on at this meeting. (Voice Vote - Requires a majority to waive.)
10. PUBLIC COMMENTS ON LISTED AGENDA ITEMS (EXCLUDING PUBLIC
HEARINGS)
You may address the Council/Authority once per meeting during Public Comments. This portion of the public comment is on any item listed on the agenda, excluding public hearings (if any). Public comment on public hearing items (if any) will be heard when that matter is considered. To address the Council/Authority regarding an item on the agenda, please fill out a Speaker's Form and submit it to the City Clerk BEFORE
the Mayor/Chair
announces the item. Each person addressing the Council/Authority is customarily given up to three minutes to speak (with double the time allotted to non-English speakers using City Council
Wednesday, September
7, 2022
a translator). The amount of time authorized may be adjusted by the chair. If you wish to provide information to the Council, please present the City Clerk with 7 copies. Otherwise, your materials will simply be added to the administrative record. If you are attending the meeting by phone, please press *9 to "raise your hand." If attending by personal computer, please click the "raise your hand" button. Press *6 to un-mute yourself, state your name and begin speaking.
11. HOUSING AUTHORITY CONSENT CALENDAR
All matters listed under the Consent Calendar will be enacted by one motion unless an item(s) is pulled by the Authority, in which case the item(s) will be removed from the Calendar and will be considered separately following this portion of the Agenda.
11.1 Adopt Resolution HA 2022-004, a resolution of the Housing Authority of the City of Palmdale, repealing Resolution 2022-003 and amending agreement 07-IIG-4212 with the State of California Department of Housing and Community Development for the Proposition 1-C Infill Infrastructure Grant Program. (Staff Reference:
Director Neighborhood Services Miller - Presented by Housing Coordinator Nichols)
1a SR HA RESO HA 2022-004.docx
1b Reso HA 2022-004 9.7.2022.docx
1c Reso_HA_2022-003.pdf
11.2 Approve the Housing Authority of the City of Palmdale's 2021-2022 Annual Report prepared per Health and Safety Code Section 34328 and 34328.1; and Authorize the Executive Director of their designee to submit the report to the State of California Department of Housing and Community Development. (Staff Reference:
Director Neighborhood Services Miller - Presented by Housing Coordinator Nichols)
2a_Staff_Report_HA_2022.docx
2b_FINAL_HA_Annual_Report_for_2021-22.docx
11.3 Approve the minutes from the previous meetings. (Staff Reference: Deputy City Clerk Scott)
HA - June 29, 2022
HA - July 13, 2022
HA - July 20, 2022
City Council_SA_HA_IDA_PAA_PCA_PFA 06 29 2022.pdf
City Council_SA_HA 07 13 2022.pdf
City Council_HA 07 20 2022.pdf
City Council
Wednesday, September
7, 2022
12. CONSENT CALENDAR
All matters listed under the Consent Calendar will be enacted by one motion unless an item(s) is pulled by Council, in which case the item(s) will be removed from the Calendar and will be considered separately following this portion of the Agenda.
12.1 Receive and file the Monthly Investment Activity Reports for July 2022.(Staff Reference: Director of Finance Samson)
1. Staff_Report_-_Investment_Report_July_2022.docx
01 July Investment Report City & Successor Agency.pdf
12.2 Approve Final Parcel Map No. 83189 located at Pearblossom Hwy and 52nd Street East. (Staff Reference: Director of Public Works Heffernan)
PM 83189 - Staff Report.docx
PM 83189 - Final.pdf
12.3 Approve Purchase Order No. 20230016 with Plumber's Depot for One (1) New GapVax MC1510-3S4S Combination Jet/Vacuum Truck in an amount not to exceed $549,945.72. (Staff Reference: Director of Public Works Heffernan)
SR_Approve_PO_20230016_Plumber_s_Depot_-_GapVax.docx
1. Purchase Order No. 20230016 Plumber's Depot.pdf
2. Sourcewell Contract No. 101221-GPV.pdf
3. Plumber's Depot Quote 28033 - GapVax.pdf
12.4 Approve Purchase Order No. 20230045 with Nixon-Egli Equipment Co. for One (1) New Maintainer MTS-1-084 Service Truck in an amount not to exceed $169,237.72. (Staff Reference: Director of Public Works Heffernan)
SR_Approve_PO_20230045_Nixon-Egli_-_Maintainer_MTS.docx
1. Purchase Order No. 20230045 Nixon-Egli Equip Co..pdf
2. Memo - Purchase Approval Nixon-Egli_Signed.pdf
3. Nixon-Egli Quote 100608 - Maintainer MTS-1-084.pdf
12.5 Approve Purchase Order No. 20230046 with National Auto Fleet Group for One (1) Roadline Model GPMT Graffiti Removal Truck in an amount not to exceed $158,774.26. (Staff Reference: Director of Public Works Heffernan)
SR Approve PO 20230046 National Auto Fleet-Graffiti Truck.docx
1. Purchase Order No. 20230046 National Auto Fleet.pdf
2. Sourcewell Contract No. 091521-NAF.pdf
3. National Auto Fleet Quote - Graffiti Truck.pdf
12.6 Award construction agreement with R.C. Becker and Son, Inc., for PN 800, Avenue R & 45th Street East Traffic Signal and Roadway Improvements Project, in the amount of $1,230,049.93 for a term of 90 working days from the date of Notice to Proceed. (Staff Reference: Director of Public Works Heffernan - Presented by Deputy Director of Public Works Glidden)
Staff_Report_PN_800_Award_RC_Becker.docx
City Council
Wednesday, September
7, 2022
12.7 Award RFP 21-001-2200, as-needed plan check, Community Development Technician, building inspection, and Building Official services and approve agreements with Interwest Consulting Group, Inc., JAS Pacific, and Bureau Veritas North America, Inc. (Staff Reference: Director of Economic and Community Development Garibay)
Staff_Report_for_RFP21-001-2200.docx
Interwest Contract A-8040.pdf
InterWest Consulting Insurance.pdf
JAS Pacific Contract A-8041.pdf
JAS Pacific Insurance.pdf
BV Contract A-8042.pdf
BV Insurance.pdf
12.8 Adopt Resolution No. CC 2022-098, a Resolution of the City Council of the City of Palmdale Making Legally Required Findings for Extending Remote Teleconference Participation for Meetings of the City Council and its Related and/or Subordinate Legislative Bodies. (Staff Reference: Acting City Attorney Porter)
Teleconferencing_SR_2022-098.docx
RESO_-098Continuing_Remote_Meeting_authorization_-_For_Sept._7_2022.docx
12.9 Approve Fourth Amendment to the Agreement with Antelope Valley Domestic Violence Council DBA Valley Oasis for Tenant Based Rental Assistance Program (TBRA), exercise the option to extend the agreement for a one-year term, increase the agreement by $110,000 for a new not to exceed total of $707,130 and ratify expenditures for the tenant based rental program. (Staff Reference:
Director of Neighborhood Services Miller - Presented by Housing Coordinator Nichols)
4a SR TBRA 4 Amend.docx
4b Fourth Amendment to A-6439 - VO- 08.25.2022.pdf
12.10 Adopt Resolution No. CC 2022-095, a Resolution of the City Council of the City of Palmdale Amending the City's General Positions Classification and Pay Plan. (Staff Reference: Human Resource Manager Nevarez)
SR_Class_and_Pay_Plan_Clean_up_090322 (1).docx
Reso_CC_No._2022.095.doc
Exhibit 1 class and pay update 090722.pdf
12.11 Approve the minutes from the previous meetings. (Staff Reference: Deputy City Clerk Scott)
CC/SA/IDA/PAA/PCA/PFA - June 29, 2022
CC/SA - July 13, 2022
City Council
Wednesday, September
7, 2022
CC - July 20, 2022
City Council_SA_HA_IDA_PAA_PCA_PFA 06 29 2022.pdf
City Council_SA_HA 07 13 2022.pdf
City Council_HA 07 20 2022.pdf
13. PUBLIC HEARING
13.1 Public Hearing to hear public comments on the Draft Consolidated Annual Performance Evaluation Report (CAPER) for Fiscal Year 2021-2022; review and consider approval of the 2021-2022 CAPER; consider request to authorize the City Manager of their designee to make necessary changes and submit the CAPER report to the U.S. Department of Housing and Urban Development (HUD) by September 28, 2022 in compliance with HUD Regulations. (Staff Reference:
Director Neighborhood Services Miller - Presented by Housing Coordinator Nichols)
3b_21-22_SR_CAPER-_FINAL.docx
FINAL DRAFT 3b Palmdale 21-22 CAPER _8.22 (002).pdf
14. APPOINTMENTS
14.1 Approve Appointment to Fill a Vacancy on the Mobile Home Park Rental Review Board. (Staff Reference: Deputy City Clerk Scott)
9_7_22_Appointment_Vacancy_Mobile_Home_Board.docx
14.2 Discussion and direction regarding the appointment to The Palmdale Aerospace Academy Board of Directors. (Staff Reference: Deputy City Clerk Faber)
9_7_2022_TPAA_Appointment_SR_final.docx
Board of Directors Description of Duties.pdf
TPAA Bylaws 6.16.16.pdf
15. NEW BUSINESS
15.1 Approve the Agreement between the City of Palmdale and Jones & Mayer for Interim City Attorney services. (Staff Reference: Interim City Manager Perez)
Staff_Report_9.2022.docx
Jones_and_Mayer_A-8069.doc
MASTER RRS 2022 with change requests.pdf
15.2 Discussion and possible action to consider an adjustment to board, committee and commission stipends for the various appointed standing positions.
15.3 Discussion regarding opioid addiction and the overdose epidemic.
15.4 Discussion regarding High School safety protocols.
City Council
Wednesday, September
7, 2022
15.5 Discussion of potential action regarding the public survey results for the City Council meeting day and time.
16. PUBLIC COMMENTS ON NON-AGENDA ITEMS
This portion of the Agenda allows an individual the opportunity to address the Council on any subject within the City’s subject matter jurisdiction not on the Agenda. Under state legislation, in general, no action can be taken on items not specifically referenced on the Agenda, but may offer suggestions on how your concerns may best be resolved. To address the Council regarding a non-agenda item, please fill out a Speaker's Form and submit it to the City Clerk
BEFORE
the Mayor announces the item. Each person
addressing the Council is customarily given up to three minutes to speak (with double the time allotted to non-English speakers using a translator). The amount of time authorized may be adjusted by the chair. If you wish to provide information to the Council, please present the City Clerk with 7 copies. Otherwise, your materials will simply be added to the administrative record. If you are attending the meeting by phone, please press *9 to "raise your hand." If attending by personal computer, please click the "raise your hand" button.
Press *6 to un-mute yourself, state your name and begin speaking.
17. INFORMATIONAL REPORT FROM MAYOR AND / OR COUNCILMEMBERS ON
THEIR VARIOUS COMMITTEE MEMBERSHIPS AND MEETINGS ATTENDED AT
PUBLIC EXPENSE
17.1 COMMITTEE MEMBERSHIPS.
• ANTELOPE VALLEY AIR QUALITY MANAGEMENT DISTRICT
• ANTELOPE VALLEY TRANSIT AUTHORITY
• CALIFORNIA CONTRACT CITIES ASSOCIATION
• CITY OF PALMDALE AUDIT COMMITTEE
• CITY OF PALMDALE INVESTMENT OVERSIGHT COMMITTEE
• HIGH DESERT CORRIDOR JOINT POWERS AUTHORITY
• LEAGUE OF CALIFORNIA CITIES
• LOS ANGELES COUNTY SANITATION DISTRICT
• NORTH LOS ANGELES COUNTY TRANSPORTATION COALITION
• PALMDALE RECYCLED WATER AUTHORITY
• SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS REGIONAL
COUNCIL
• UNITED STATES/MEXICO SISTER CITIES ASSOCIATION
• CALIFORNIA STATE PRISON – LOS ANGELES COUNTY, CITIZENS
ADVISORY COMMITTEE
17.2 MEETINGS ATTENDED AT PUBLIC EXPENSE
City Council
Wednesday, September
7, 2022
Bettencourt Informational Report 090722.docx
18. CITY MANAGER’S REPORT
19. CITY COUNCIL REQUESTS FOR NEW AGENDA ITEMS
20. Adjourn meeting to September 21, 2022 at 7:00 p.m. in the City Hall Council Chamber located at 38300 Sierra Highway, Suite B, Palmdale, California.
City Council
Wednesday, September
7, 2022
Housing Authority
Staff Report
DATE: SEPTEMBER 7, 2022
TO: HONORABLE CHAIR AND COMMISSIONERS
FROM: NEIGHBORHOOD SERVICES
HOUSING DIVISION
DISTRICT: 2
SUBJECT: ADOPT RESOLUTION NO. HA 2022 -004, A RESOLUTION OF THE
HOUSING AUTHORITY OF THE CITY OF PALMDALE, REPEALING
RESOLUTION HA 2022 -003 AND AMENDING AGREEMENT 07-IIG-
4212 WITH THE STATE OF CALIFORNIA DEPARTMENT OF
HOUSING AND COMMUNITY DEVELOPMENT FOR THE
PROPOSITION 1-C INFILL INFRASTRUCTURE GRANT PROGRAM
ISSUE
Adopt Resolution HA 2022 -004, a resolution of the Housing Authority of the City of Palmdale, repealing Resolution HA 2022 -003 and approving the amendment of agreement 07 -IIG-4212 with the State of California Department of Housing and Community Development for the Proposition 1-C Infill Infrastructure Grant Program.
RECOMMENDATION
Staff recommends that the City Council:
1. Adopt Resolution HA 2022-004, a resolution of the Housing Authority of the City of Palmdale, repealing Resolution HA 2022-003 and approving the amendment of agreement 07 -IIG-4212 with the State of California Department of Housing and Community Development for the Proposition 1 -C Infill Infrastructure Grant Program; and
2. Authorize the Executive Director or their designee to execute amendments and documents related to the Proposition 1 -C Infill Infrastructure Grant Program Agreement with the State of California Department of Housing and Community Development.
BACKGROUND
The Community Redevelopment Agency of the C ity of Palmdale and Community Development Associates, Inc. entered into Agreement 07 -IIG-4212 with the State of California Department of Housing and Community Development (HCD) on October 24, Report to Chair and Commissioners of the Housing Authority Re: Adopt Resolution HA 2022-004
September 7, 2022
2011, for the Proposition 1-C Infill Infrastructure Grant (IIG) Program . The funding received for the Proposition 1-C Infill and Infrastructure Grant Program was used for development of the infrastructure necessary for construction of the Townhome Project and the Wright Brothers Court Apartment Project, located at 4 th Street East and East Avenue Q.
DISCUSSION
The Housing Authority of the City of Palmdale, as Successor Housing Agency, (Housing Authority) is requesting an amendment of the IIG Agreement removing Community Development Associates, Inc. from the IIG Agreement and amending Exhibit A (Performance Milestones Housing) to extend the timeline for completion of Phase 2 of the agreement. In addition, the Housing Authority is requesting to further amend the IIG Agreement to add the Developer selected through a Request for Proposal process subject to approval by HCD. The agreement’s current milestone requirement is for construction of the Townhomes to be completed and occupied by June 30, 2024. Staff has proposed to HCD to amend the milestone requirement to December 2026. On June 1, 2022, the Council approved Resolution HA 2022-003 approving the amendment of agreement 07-IIG-4212 with HCD. HCD has requested revisions to the approved Resolution to include the date of the award, amount of the award, and naming the co- recipients.
FISCAL IMPACT
IIG Program grant funds were expended on the infrastructure for the development of the infrastructure necessary for construction of the Townhome Project and the Wright Brothers Court Apartments. Funds are available for pre-development costs of the Townhome development in account 29364011-782921 of $1,000,000.
STRATEGIC PLAN
Goal III: Invest in infrastructure to improve community livability.
C. Transform housing inventory to meet the changing lifestyle and market demands
Prepared by: Sophia Reyes, Housing Manager
Certified as to availability of Funds: Janelle Samson, Director of Finance Approved by: Ronda Perez, Interim Executive Director
Approved as to form: Scott E. Porter, Acting Authority Attorney
ATTACHMENTS
1. Resolution HA 2022-004
2. Resolution HA 2022-003
HOUSING AUTHORITY
CITY OF PALMDALE, CALIFORNIA
RESOLUTION NO. HA 2022-004
A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF
PALMDALE REPEALING RESOLUTION NO. HA 2022-003 AND
AMENDING AGREEMENT 07-IIG-4212 WITH THE STATE OF
CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY
DEVELOPMENT FOR THE PROPOSITION 1-C INFILL
INFRASTRUCTURE GRANT PROGRAM
WHEREAS, the City Council of the City of Palmdale (“City Council”) adopted the Redevelopment Plans for the Merged Redevelopment Projects (“Project Area”) on March 24, 1994, by Ordinance Nos. 1042, 1043, and 1044, which resulted in the allocation of property taxes from the Project Area to the former Community Redevelopment Agency of the City of Palmdale (“Redevelopment Agency”) for purposes of redevelopment. On May 4, 2011 the City Council adopted the Expansion Area Amendment by Ordinance No. 1418 adding additional territory to the Merged Project Area, and amending and restating the Redevelopment Plans into a single Amended and Restated Redevelopment Plan for the Merged Project Area (“Redevelopment Plan”).
Project Area No. 2, Project Area No. 3, Project Area No. 4, and the Expansion Area collectively are referred to as the “Merged Project Area”; and WHEREAS, the Housing Authority of the City of Palmdale (“Authority”) is implementing certain proposed uses in the Merged Project Area including low-income housing, which will aid in carrying out the Redevelopment Plan, pursuant to its obligations under Assembly Bill No. 26 (2011-2012 1 st Ex. Sess.), as amended by Assembly Bill No. 1484 (2011-2012 Regular Session) and as further amended from time to time (collectively, the “Dissolution Bills”) wherein the Authority, as the designated entity, will perform the housing functions previously performed by the former Redevelopment Agency to carry out the purposes of the Redevelopment Plan and the Dissolution Bills; and
WHEREAS, the Housing Authority of the City of Palmdale (“Authority”) approved Resolution No. 2022-003 on June 1, 2022 approving the amendment of agreement 07- IIG-4212. The State of California Department of Housing and Community Development has requested revisions to the Resolution.
WHEREAS, Proposition 1-C Infill Infrastructure Grant (IIG) Program funding of $9,950,400 was awarded June 24, 2008 to the Palmdale Transit Village Project. The City of Palmdale assigned the grant to the Community Redevelopment Agency of the City of Palmdale. The Community Redevelopment Agency of the City of Palmdale and Community Development Associates, Inc. entered into Agreement 07-IIG-4212 with the State of California Department of Housing and Community Development (HCD) on Resolution No. HA 2022-004
October 24, 2011, for the Proposition 1-C Infill Infrastructure Grant (IIG) Program.
Amendment 1 to the agreement replaced the Community Redevelopment Agency of the City of Palmdale with the Housing Authority of the City of Palmdale pursuant to the Dissolution Bills.
WHEREAS, the co-recipients, the Housing Authority of the City of Palmdale and Community Development Associates, Inc., of the Proposition 1-C Infill and Infrastructure Grant Program used the funding for development of the infrastructure necessary for construction of the Townhome Project and the Wright Brothers Court Apartment Project, located at 4th Street East and East Avenue Q.
NOW THEREFORE, BE IT RESOLVED, THE HOUSING AUTHORITY OF THE CITY
OF PALMDALE DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER AS FOLLOWS:
SECTION 1. The Housing Authority repeals Resolution No. HA 2022-003.
SECTION 2. The Housing Authority of the City of Palmdale, as Successor Hosing Agency, (Housing Authority) is hereby requesting an amendment of the IIG Agreement removing Community Development Associates, Inc. from the IIG Agreement and to amend the IIG Agreement Exhibit A Performance Milestones Housing to extend the timeline for completion of Phase 2 of the agreement. In addition, the Housing Authority is requesting to further amend the IIG Agreement to add the Developer selected through a Request for Proposal process subject to approval by HCD.
SECTION 3. The Housing Authority authorizes the Executive Director or their designee to execute any and all instruments required by HCD or otherwise convenient and necessary to the City’s joint participation with Developers in the IIG Program, including but not limited to the Standard Agreement and any amendments thereto with the State of California Department of Housing and Community Development.
Resolution No. HA 2022-004
SECTION 4. The Authority Secretary shall certify to the adoption of this resolution.
PASSED, APPROVED and ADOPTED this 7th day of September, 2022. _________________________________
Approved as to form: Steven D. Hofbauer, Chair
ATTEST:
___________________________ _________________________________ Scott E. Porter Shanae S. Smith
Acting Authority Attorney Authority Secretary
I, Shanae S. Smith, Authority Secretary of the Housing Authority of the City of Palmdale, California, do hereby certify that the foregoing resolution was duly passed, approved, and adopted by the Housing Authority of the City of Palmdale at a special meeting of said Authority held on the 7th day of September, 2022 by the following roll call vote:
AYES:
NOES:___________________________________________________________ ABSTAIN:______________________ABSENT:___________________________ Date:
Shanae S. Smith, Authority Secretary
Housing Authority
Staff Report
DATE: SEPTEMBER 7, 202 2
TO: HONORABLE CHAIR AND COMMISSIONERS
FROM: NEIGHBORHOOD SERVICE HOUSING DIVISION
DISTRICT: ALL
SUBJECT: APPROVE THE HOUSING AUTHORIT Y OF THE CITY OF
PALMDALE’S 2021-2022 ANNUAL REPORT PREPAR ED PER
HEALTH AND SAFETY CO DE SECTION 34328 AND 34328.1 AND
AUTHORIZE THE EXECUTIVE DIRECTOR OR THEIR DESIGNEE TO
SUBMIT THE REPORT TO THE STATE OF CALI FORNIA
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT.
ISSUE
Approve the Housing Authority of the City of Palmdale’s 202 1-2022 Annual Report prepared per Health and Safety Code Section 34328 and 34328.1; and Authorize the Executive Director or their designee to submit the report to the State of California Department of Housing and Community Development.
RECOMMENDATION
Staff recommends that the City Council:
1. Approve the Housing Authority of the City of Palmdale’s 2021-2022 Annual Report prepared per Health and Safety Code Section 34328 and 34328.1; and
2. Authorize the Executive Director or their designee to submit the report to the State of California Department of Housing and Community Development.
BACKGROUND
The Housing Authority of the City of Palmdale (Housing Authority) was activated by the City Council April 9, 1997, pursuant to California Housing Authorities Law. In accordance with Health and Safety Code Sections 34328 and 34328.1, the Housing Authority must prepare a complete report of its activities during the previous fiscal year by October 1.
The annual report must be filed with the City Clerk and submitted to the California Department of Housing and Community Development (HCD). As part of the reporting process, the Housing Authority may make recommendations for legislation or other Report to Chair and Commissioners of the Housing Authority Re: 2021-2022 HA Annual Report
September 7, 2022
actions necessary to carry on programs of housing and community development in the State of California.
DISCUSSION
Staff has prepared a report describing the Housing Authority’s affordable housing activities utilizing the Housing Authority assets, the Low and Moderate Income Housing Funds assumed from the Community Redevelopment Agency of the City of Palmdale (former Redevelopment Agency), and the Housing Asset Funds proceeds from the assumed assets of the former Redevelopment Agency. The Annual Report demonstrates compliance with the requirements of Health and Safety Code Section 34312.3 and the reporting requirements of Sections 34328 and 34328.1.
The Housing Authority, in its capacity as the housing successor to the former Redevelopment Agency, is also required to conduct an independent financial audit for the previous fiscal year and to prepare a report on its housing activities as specified in Health and Safety Code Section 34176.1(f). The audit and report will be presented to the Authority Board under separate cover.
Staff recommends that the Housing Authority approve the Housing Authority’s 2021-2022 Annual Report and authorize the Executive Director or their designee to submit the report to the State of California Department of Housing and Community Development.
FISCAL IMPACT
The Department of Housing and Community Development may request reimbursement for the cost of processing the required report.
STRATEGIC PLAN
Goal II: Ensure long term fiscal health of the City and maintain funding for services.
A. Manage resources, costs and liabilities to ensure the City’s long-term fiscal health.
Prepared by: Yvonne Moreno, Management Analyst
Certified as to availability of Funds: Janelle Samson, Director of Finance Approved by: Ronda Perez, Interim City Manager
Approved as to form: Scott E. Porter, Acting Authority Council
ATTACHMENTS
1. Housing Authority of the City of Palmdale 2021-2022 Annual Report Housing Authority of the City of Palmdale
2021 - 2022 Annual Report
Pursuant to Health & Safety Code Sections 34328 and 34328.1 Contact:
Neighborhood Services Department
Michael P. Miller, Director
Sophia Reyes, Housing Manager
Yvonne Moreno, Management Analyst
38250 Sierra Highway
Palmdale, California 93550
(661) 267-5126
September 7, 2022
2021 - 2022 Annual Report
Pursuant to Health & Safety Code Sections 34328 and 34328.1 Contents
I. Preface
II. Report of Affordable Housing Activities
a. Assumption of Housing Assets from Former Redevelopment Agency b. Management of Housing Authority-Owned Properties
c. Housing Authority Affordable Housing Activities
III. Other Required Information
2021 - 2022 Annual Report
Pursuant to Health & Safety Code Sections 34328 and 34328.1 I. PREFACE
In accordance with California Health and Safety Code Sections 34328 and 34328.1, a housing authority is required to file an annual report at least once a year with the clerk of the respective city or county and with the Department of Housing and Community Development (HCD) describing its activities for the preceding year. The report shall contain information adequate for the city, county, or department to determine that the requirements of Section 34312.3 have been met for any activity undertaken pursuant to that section.
II. REPORT OF AFFORDABLE HOUSING ACTIVITIES
a. Assumption of Housing Assets from Former Redevelopment Agency The Housing Authority of the City of Palmdale (Housing Authority) assumed the housing assets and obligations of the Low and Moderate Income Housing Fund (LMIHF) of the former Community Redevelopment Agency of the City of Palmdale (former Redevelopment Agency) in January 2012, effective February 1, 2012 pursuant to Assembly Bill No. 26 (2011-2012 1st Ex. Sess.). The proceeds from the assets assumed from the former Redevelopment Agency are held in the Housing Authority’s Low and Moderate Income Housing Asset Fund (HAF). b. Management of Housing Authority-Owned Properties
The Housing Authority owns and operates the three Mobile Home Parks (Boulders at the Lake, Boulders at the Ranch I, and Boulders at the Ranch II). The properties are managed by Newport Pacific Capital Company, Inc. Annual monitoring of the properties was completed during the previous fiscal year. The percentage of units required by Health & Safety Code Section 34312.3(c) to be occupied by specified income levels were met and the Housing Authority will continue to monitor the properties to confirm continued compliance.
The Housing Authority owns and operates 296 units of affordable rental housing (Impressions, La Quinta, Park Vista, Summerwood Apartments, and 513 East Avenue Q4). The properties are managed by Newport Pacific Capital Company, Inc. The percentage of units required by Health & Safety Code Section 34312.3(c) to be occupied by specified income levels were met and the Housing Authority will continue to monitor the properties to confirm continued compliance.
The Housing Authority has no tenancy terminations or Section 8 voucher terminations associated with victims of domestic violence to report.
2021 - 2022 Annual Report
Pursuant to Health & Safety Code Sections 34328 and 34328.1 Multi-family Mortgage Revenue Bonds were issued by the former Redevelopment Agency in 1998 for the acquisition and rehabilitation of the Mobile Home Parks, and were refinanced in 2003 and 2005. The promissory note for the bonds to the former Redevelopment Agency was assumed by the Housing Authority in 2003, when title was transferred from the prior owner, and is paid from net cash flow generated by the three Mobile Home Parks. The Housing Authority is current in its payment obligations.
Multifamily Housing Revenue Bonds were issued in 2015 for the acquisition and rehabilitation of 291 units of affordable rental housing (the Impressions, La Quinta, Park Vista, and Summerwood Apartments). The promissory note for the bonds from the Housing Authority is paid from net cash flow generated by the four apartment properties. The Housing Authority is current in its payment obligations. c. Housing Authority Affordable Housing Activities
The Housing Authority assumed the affordability covenants of the former Redevelopment Agency and conducted annual monitoring and enforcement of owner compliance with the restrictions imposed on projects assisted with LMIHF.
The Housing Authority continued implementing the enforceable housing obligations assumed from the former Redevelopment Agency and funded with LMIHF, in accordance with California Redevelopment Law.
The Housing Authority entered into the following agreements in the reporting period:
1. Seventh Implementation Agreement to Affordable Housing Agreement with Homes for Families formerly known as Habitat for Humanity of San Fernando/Santa Clarita Valley’s Inc. (A-5078) for deleting the Seventh Schedule of Performance; in its entirety and replacing with the Eighth Schedule of Performance, updating Authority note will be Second Trust Deed for future sales; and update to include second trust deed for future sale, increases maximum purchase price for two-bedroom not to exceed $250,000 and maximum purchase price for a three-bedroom not to exceed $290,000; the Third Project Budget is deleted in its entirety and is replaced with the Fourth Project Budget beginning with units in Phase 4 sewer plan. Agreement provides amended and restated infrastructure note to extend completion date from December 31, 2020 to June 30, 2022.
2. Eighth Implementation Agreement to Affordable Housing Agreement with Homes for Families formerly known as Habitat for Humanity of San Fernando/Santa Clarita Valley’s Inc. (A-5078) for deleting the Eighth Schedule of Performance and replacing with the Ninth Schedule of Performance.
2021 - 2022 Annual Report
Pursuant to Health & Safety Code Sections 34328 and 34328.1 Agreement provides amended and restated infrastructure note with modifications to repayment milestones.
3. First Implementation Agreement to Affordable Housing Agreement with Victory Outreach (A-7358), for deleting the Schedule of Performance in its entirety and is replaced with the Second Revised Schedule of Performance.
4. Agreement with Music and Kids (A-7714) for management of Gabriel’s House Program.
5. Second Implementation Agreement with Victory Outreach (A-7358), for implementing the First revised schedule of performance in order to update the status of completed items and to extend the schedule date for Completion in the Schedule of Performance.
6. Agreement with Lea Associates, Inc. (A-7569) for Appraisal Services
7. Agreement with Chicago Title Company (A-7482) for Title and Escrow Services
8. Agreements under the Veterans Purchase Assistance Loan Program (VPAL) with the following:
a. (A-6861) Lot #116
b. (A-6867) Lot #120
c. (A-6899) Lot #110
d. (A-6966) Lot #103
e. (A-6981) Lot #107
f. (A-6981) Lot #106
g. (A-7098) Lot #109
h. (A-7267) Lot #121
i. (A-7374) Lot #105
j. (A-7518) Lot #117
k. (A-6856) Lot #16
l. (A-6860) Lot #15
m. (A-6865) Lot #3
n. (A-6868) Lot #4
o. (A-6863) Lot #2
p. (A-6862) Lot #1
III. OTHER REQUIRED INFORMATION
The Housing Authority, in its capacity as the housing successor to the former Redevelopment Agency, is also required to conduct an independent financial audit for the previous fiscal year and to prepare a report on its housing activities as
2021 - 2022 Annual Report
Pursuant to Health & Safety Code Sections 34328 and 34328.1 specified in Health and Safety Code Section 34176.1(f). The audit and report and the Housing Authority budget will be presented to the Housing Authority Board under separate cover.
The Housing Authority recommends legislation to address the State of California Department of Finance’s refusal of the use of Redevelopment Property Tax Trust Funds (RPTTF) to pay housing authority administrative costs relating to the transferred housing assets and obligations of former redevelopment agencies.
In addition, The Housing Authority recommends legislation to address the impacts of “Accessory Dwelling Units” by right (SB 1069) on sewer infrastructure, traffic, and parking in residential zones, as an unfunded mandate.
CC/SA/HA/IDA/PAA/PCA/PFA 6/29/2022 1
MINUTES
CITY COUNCIL/SA/HA/IDA/PAA/PCA/PFA
CITY HALL COUNCIL CHAMBER
38300 SIERRA HIGHWAY, SUITE B
PALMDALE, CALIFORNIA
JUNE 29, 2022
www.cityofpalmdale.org
5:00 P.M.
1) MAYOR TO CALL MEETINGS TO ORDER
Mayor Pro Tem Loa called the meeting to order at 5:01 p.m.
2) ROLL CALL MAYOR HOFBAUER, MAYOR PRO TEM LOA, COUNCILMEMBERS
CARRILLO, BISHOP, BETTENCOURT
PRESENT: Richard J Loa, Juan Carrillo, Laura Bettencourt.
ABSENT: Steven Hofbauer, Austin Bishop.
Motion: Excuse the absence of Councilmember Bishop.
Moved by Juan Carrillo, seconded by Richard J Loa.
Vote: Motion carried (3-0)
Yes: Richard J Loa, Juan Carrillo, Laura Bettencourt.
Absent: Austin Bishop, Steven Hofbauer.
Mayor Pro Tem Loa announced that Mayor Hofbauer would be attending the meeting.
3) PUBLIC COMMENTS
The following individuals provided public comments:
Rich Gallego and Xavier Flores commented regarding the hiring of the City Attorney.
Carol Ross and Garlenia Davis spoke regarding the Freedom Coalition and hiring of the City Attorney.
Eric Ohlsen commented regarding special interest groups and hiring of the City Attorney.
4) PRESENTATION BY CITY ATTORNEY
Acting City Attorney Porter confirmed all items would be heard as listed.
4.1) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Shanae Smith, Patricia Nevarez, and Michael "Mike" Behen vs. City of Palmdale, et al.
Los Angeles County Superior Court
Case No. 22STCV18219
This closed session is being held pursuant to the authority of California Government Code Section 54956.9(d)(1).
CC/SA/HA/IDA/PAA/PCA/PFA 6/29/2022 2
4.2) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Leona Valley Town Council vs. City of Palmdale, et al.
Los Angeles County Superior Court Case No. 22STCP01932
This closed session is being held pursuant to the authority of California Government Code Section 54956.9(d) (1).
4.3) CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code 54956.9(d)(2):
3 potential cases
4.4) PUBLIC EMPLOYEE APPOINTMENT
Title: Interim City Attorney or City Attorney
4.5) CONFERENCE WITH LABOR NEGOTIATORS
City Representatives: Ronda Perez, Interim City Manager and Patricia Nevarez, Human Resources Manager
Position: Interim City Attorney or City Attorney
This Closed Session is being held pursuant to the authority of California Government Code Section 54957.6.
4.6) CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
Ricci v. City of Palmdale, et al.
Los Angeles County Superior Court Case No. 22STCV01269
This closed session is being held pursuant to the authority of California Government Code Section 54956.9(d)(1).
5) ANNOUNCEMENT BY CITY ATTORNEY
City Attorney Porter stated there was no reportable action.
Interim City Manager Perez reported as to Item 4.5 and 4.6, the Council provided direction to staff to enter negotiations with Mr. Porter - for Interim City Attorney services and his firm.
6) ADJOURN CLOSED SESSION MEETING
Mayor Hofbauer adjourned the meeting at 6:59 p.m.
7:00 P.M.
7) PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE IN HONOR OF OUR TROOPS
Mayor Hofbauer announced staff requested Item 13.1, Fee Resolution, be continued to the July 13, 2022, meeting.
Motion: Continue Item 13.1 to July 13, 2022. includes Fraga -Saenz and Denny Moved by Richard J Loa, seconded by Juan Carrillo.
Vote: Motion carried (6-0)
Yes: Richard J Loa, Juan Carrillo, Laura Bettencourt, Steven Hofbauer, Christina Fraga-Saenz, Phil Denny.
Absent: Austin Bishop.
CC/SA/HA/IDA/PAA/PCA/PFA 6/29/2022 3
8) ROLL CALL MAYOR/CHAIR HOFBAUER,
MAYOR PRO TEM/VICE CHAIR/CHAIR PRO TEM LOA,
COUNCILMEMBERS/DIRECTORS/MEMBERS/COMMISSIONERS CARRILLO,
BISHOP, BETTENCOURT, FRAGA-SAENZ, DENNY
PRESENT: Richard J Loa, Juan Carrillo, Laura Bettencourt, Steven Hofbauer, Christina Fraga-Saenz, Phil Denny.
ABSENT: Austin Bishop.
9) WAIVER OF FULL READING OF RESOLUTION(S) and ORDINANCE(S)
Motion: Move to waive full reading of the Resolution (s) and/or Ordinance(s) to be considered and voted on at this meeting.
Moved by Richard J Loa, seconded by Juan Carrillo.
Vote: Motion carried (4-0)
Yes: Richard J Loa, Juan Carrillo, Laura Bettencourt, Steven Hofbauer.
Absent: Austin Bishop.
10) PUBLIC COMMENTS
The following individuals provided public input:
Rich Gallego commented on Measure AV funding to special interest groups.
Jason Zink spoke regarding the public comment section and the budget item.
Ruth Sanchez announced federal funding is available for the unhoused and encouraged the city to apply.
Abraham Salcedo encouraged Council to research the groups approved for Measure AV grant funds.
Mario Presents requested accountability of groups receiving Measure AV funds.
Eric Ohlsen stated the Measure AV process was transparent.
A motion was made and carried unanimously to close the Public Comments.
11) JOINT PUBLIC HEARING CC/SA/HA/IDA/PAA/PCA/PFA
11.1) Public Hearing and Review of Proposed Joint Resolution Nos. CC 2022-066, SA 2022-004, PCA 2022-002, HA 2022-001, IDA 2022-001, PAA 2022-001, and PFA 2022-001 approving the Annual Operating and Capital Budget for Fiscal Year 2022-23. (Staff Reference: Director of Finance Samson)
Director of Finance Samson read the title of Joint Resolution Nos. CC 2022- 066, SA 2022-004, PCA 2022-002, HA 2022-001, IDA 2022-001, PAA 2022- 001, and PFA 2022-001 and provided a brief PowerPoint presentation.
CC/SA/HA/IDA/PAA/PCA/PFA 6/29/2022 4
Director of Finance Samson announced a request was presented to staff at the May 18, 2022 meeting by Councilmember Carrillo to research the feasibility of salary increases for staff of an additional 7% COLA on top of the 3% included in the budget which wou ld bring staff to a total of 10% salary increases to help them respond to the impacts of inflation. The fiscal impact associated with salary increases in FY 2022/2023 is roughly $2.3M dollars.
Discussion ensued.
Motion: Move to delete the allocation of the Measure AV grant program from the FY 2022-2023 budget and return to the general fund.
Moved by Richard J Loa, seconded by Laura Bettencourt.
Vote: Motion carried (5-1)
Yes: Richard J Loa, Laura Bettencourt, Steven Hofbauer, Christina Fraga- Saenz, Phil Denny.
No: Juan Carrillo.
Absent: Austin Bishop
Motion: Move to allocate $2M out of the American Rescue Plan Act fund to a to be determined mental health solution in cooperati on with Antelope Valley Medical Center, Palmdale Regional Hospital, and Los Angeles County Mental Health to provide mental health assistance to the Los Angeles County Sheriff's Mental Evaluation Team.
Moved by Richard J Loa, seconded by Steven Hofbauer.
Vote: Motion carried (4-0)
Yes: Richard J Loa, Juan Carrillo, Laura Bettencourt, Steven Hofbauer.
Absent: Austin Bishop
Motion: Move to allocate American Rescue Plan Act (ARPA) funds of $2.5M for two (2) regional centers: 1) Recreational Center for the Ci ty of Palmdale and 2) a Multi-Agency Regional Resiliency Center.
Moved by Richard J Loa, seconded by Juan Carrillo.
Vote: Motion carried (4-0)
Yes: Richard J Loa, Juan Carrillo, Laura Bettencourt, Steven Hofbauer.
Absent: Austin Bishop
Motion: Move to direct staff to research utilizing unallocated funds to purchase an existing facility with the focus on housing families, women and children.
Moved by Steven Hofbauer, seconded by Richard J Loa.
Vote: Motion carried (6-0)
Yes: Richard J Loa, Juan Carrillo, Laura Bettencourt, Steven Hofbauer, Christina Fraga-Saenz, Phil Denny.
Absent: Austin Bishop
Motion: Move to allocate funds to provide grass for Yellen Park.
Moved by Juan Carrillo, seconded by Richard J Loa.
Vote: Motion carried (4-0)
CC/SA/HA/IDA/PAA/PCA/PFA 6/29/2022 5
Yes: Richard J Loa, Juan Carrillo, Laura Bettencourt, Steven Hofbauer.
Absent: Austin Bishop
Councilmember Carrillo provided an explanation for his request to provide staff with an increase in salaries. Discussion ensued.
Motion: Motion to provide a 10% increase in salaries for city staff.
Moved by Juan Carrillo, seconded by Richard J Loa.
Vote: Motion carried (3-1)
Yes: Richard J Loa, Juan Carrillo, Steven Hofbauer.
No: Laura Bettencourt.
Absent: Austin Bishop
Motion: Adopt Joint Resolution Nos. CC 2022-066, SA 2022-004, PCA 2022- 002, HA 2022-001, IDA 2022-001, PAA 2022-001, and PFA 2022-001 as amended per Council/Authority requests.
Moved by Richard J Loa, seconded by Juan Carrillo.
Vote: Motion carried (6-0)
Yes: Richard J Loa, Juan Carrillo, Laura Bettencourt, Steven Hofbauer, Christina Fraga-Saenz, Phil Denny.
Absent: Austin Bishop
12) ADJOURN HOUSING AUTHORITY
Mayor Hofbauer adjourned the Housing Authority meeting at 7:54 p.m.
13) PUBLIC HEARING
13.1) Public Hearing and Review of Proposed Resolution No. CC 2022 -065 for adoption, regarding an updated city-wide fee schedule. (Staff Reference:
Director of Finance Samson).
This item was not heard.
14) ADJOURN
Mayor Hofbauer adjourned the meeting at 7:54 p.m.
PASSED, APPROVED, and ADOPTED this 7th day of September 2022
Steven D. Hofbauer, Mayor
ATTEST:
Shanae S. Smith, City Clerk
CC/SA/HA 07/13/2022 1
MINUTES
CITY COUNCIL/SA/HA
CITY HALL COUNCIL CHAMBER
38300 SIERRA HIGHWAY, SUITE B
PALMDALE, CALIFORNIA
JULY 13, 2022
www.cityofpalmdale.org
5:00 P.M.
1) MAYOR TO CALL MEETINGS TO ORDER
Mayor Hofbauer called the meeting to order at 5:01 p.m.
2) ROLL CALL MAYOR HOFBAUER, MAYOR PRO TEM LOA, COUNCILMEMBERS
CARRILLO, BISHOP, BETTENCOURT
PRESENT: Steven Hofbauer, Richard J Loa, Juan Carrillo, Austin Bishop, Laura Bettencourt.
ABSENT: None.
3) PUBLIC COMMENTS
Ruth Sanchez provided comments regarding the unhoused, tiny homes and food distribution.
Eric Ohlsen commented regarding special interest groups and the brown act rules on public comments.
Marcos Alvarez encouraged Council to improve the future of Palmdale. 4) PRESENTATION BY CITY ATTORNEY
Acting City Attorney Porter confirmed the items would be heard as listed.
4.1) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Donald Ross D'Angelo v. City of Palmdale, et al.
Los Angeles County Superior Court
Case No. 21AVCV00441
This closed session is being held pursuant to the authority of California Government Code Section 54956.9(d)(1).
4.2) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Jessica Magallanes v. City of Palmdale, et al.
Los Angeles County Superior Court
Case No. 21AVCV00932
This closed session is being held pursuant to the authority of California Government Code Section 54956.9(d)(1).
4.3) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Robert Credle v. City of Palmdale, et al.Los Angeles County Superior Court Case No. 22AVCV00273
This closed session is being held pursuant to the authority of California Government Code Section 54956.9(d)(1).
CC/SA/HA 07/13/2022 2
4.4) CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION
Gerald Lynn Dolen and Roberta Dora Dolen v. City of Palmdale et al.
Los Angeles County Superior Court
Case No. 21AVCV00377
This closed session is being held pursuant to the authority of California Government Code Section 54956.9(d)(1).
4.5) CONFERENCE WITH REAL PROPERTY NEGOTIATORS
The reason for holding a closed session is for the purpose of obtaining authorization and direction from the City Council regarding the possible acquisition of property interests in the following property, generally located near Avenue M and 10th Street West:
Property Owner: Successor Agency to the Community Redevelopment Agency of the City of Palmdale
Property: APN 3128-015-900 & 902
City Negotiator: Luis Garibay
This closed session is being held pursuant to the authority of California Government Code Section 54956.8. Closed session is recommended because the City Council will be instructing the negotiator regarding terms and conditions, including price, for the possible purchase of the real property identified above.
5) ANNOUNCEMENT BY CITY ATTORNEY
Acting City Attorney Porter reported the following:
Item No. 4.2 - Council directed staff to file a cross complaint in the existing action.
There was no further reportable action.
6) ADJOURN CLOSED SESSION MEETING
Mayor Hofbauer adjourned the Closed Session meeting at 6:59 p.m.
7:00 P.M.
7) PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE IN HONOR OF OUR TROOPS
8) ROLL CALL MAYOR/CHAIR HOFBAUER, MAYOR PRO TEM/VICE CHAIR LOA,
COUNCILMEMBERS/DIRECTORS/COMMISSIONERS CARRILLO, BISHOP,
BETTENCOURT, FRAGA-SAENZ, DENNY
PRESENT: Steven Hofbauer, Richard J Loa, Juan Carrillo, Austin Bishop, Laura Bettencourt, Christina Fraga-Saenz, Phil Denny.
ABSENT: None.
9) PRESENTATIONS
9.1) Mayor Hofbauer presented a cute critter available for adoption at the Palmdale
CC/SA/HA 07/13/2022 3
Animal Care Center.
9.2) Mayor Hofbauer presented Certificates of Recognition to the Antelope Valley Futbol Club (AVFC) for winning the Presidents Cup.
9.3) Mayor Hofbauer presented a Proclamation to Acting Assistant Chief Mitchison and Engine Company 37 declaring July 2022 as Californ ia Firefighter Appreciation Month in the City of Palmdale.
10) WAIVER OF FULL READING OF RESOLUTION(S) and ORDINANCE(S) Motion: Move to waive full reading of the Resolution (s) and/or Ordinance(s) to be considered and voted on at this meeting.
Moved by Juan Carrillo, seconded by Austin Bishop.
Vote: Motion carried (7-0)
Yes: Steven Hofbauer, Richard J Loa, Juan Carrillo, Austin Bishop, Laura Bettencourt, Christina Fraga-Saenz, Phil Denny.
11) PUBLIC COMMENTS
Eric Ohlsen spoke regarding the brown act rules.
Eugene Hernandez asked about the criteria for building hotels and encouraged Council to research Operation Room Key for the unhoused.
McKinley Kemp, Director of Antelope Valley Partners for Health, encouraged support from the City for the Crisis Assessment Team (CAT).
Kevin Shenkman shared comments in support of former City Manager Murphy.
Marcos Alvarez expressed concerns regarding the lack of cooling centers.
Ruth Sanchez, on behalf of Jasmine Granham, commented in support of the second chance program.
12) HOUSING AUTHORITY CONSENT CALENDAR
Councilmember Carrillo stepped away from the dais at 7:38 p.m. - 8:00 p.m.
12.1) Adopt Resolution No. HA 2022 -002, a Resolution of the Housing Authority of the City of Palmdale approving Affordable Housing Agreement with SOS Children’s Villages California and Housing Authority development loan of $1,200,000 for acquisition and pre -development located at 30th Street East and adjacent to McAdam Park (APN 3018 -026-001). (Staff Reference Director Neighborhood Services Miller - Presented by Housing Manager Reyes)
Mayor Hofbauer pulled this item for discussion. Housing Manager Reyes provided a brief summary of the staff report and read the title of Resolution No. HA 2022-002. Councilmember Bettencourt expressed concerns regarding the at -risk youth housing being in close proximity to at -risk adult housing.
Supervisor Kathryn Barger provided background information on the SOS Children's Villages. Mayor Pro Tem Loa asked about the contract not
CC/SA/HA 07/13/2022 4
including the community center a nd play area. Housing Manager Reyes stated they are a part of the plans submitted to Planning, but the Housing Authority is funding the housing acquisition and pre -development. Tim McCormick, CEO of SOS Village, announced there is a need everywhere for SOS Villages across the globe.
Motion: Adopt Resolution No. HA 2022-002.
Moved by Austin Bishop, Christina Fraga-Saenz.
Vote: Motion carried (7-0)
Yes: Steven Hofbauer, Richard J Loa, Juan Carrillo, Austin Bishop, Laura Bettencourt, Christina Fraga-Saenz, Phil Denny.
12.2) Approve the minutes from the previous meetings. (Staff Reference: City Clerk/Agency Secretary Smith)
HA - May 18, 2022
HA - June 1, 2022
Motion: Approve the minutes from the previous meetings.
Moved by Christina Fraga-Saenz, seconded by Austin Bishop.
Vote: Motion carried (6-0)
Yes: Steven Hofbauer, Richard J Loa, Austin Bishop, Laura Bettencourt, Christina Fraga-Saenz, Phil Denny.
Absent: Juan Carrillo.
Mayor Hofbauer adjourned the Housing Authority at 8:10 p.m.
13) CONSENT CALENDAR
13.1) Receive and file the monthly investment activity reports for May 2022. (Staff Reference: Director of Finance Samson)
13.2) Approve on -call Environmental Consulting Services Agreement with Pacific Edge Engineering, Inc. in the amount of $300,000 over a period of three (3) years. (Staff Reference: Director of Public Works Heffernan - Presented by Deputy Director of Public Works Glidden)
13.3) Ratify additional funds for Purchase Order No. 20220033 (FY 2021 -2022) and approve Purchase Order No. 20230003 (FY 2022 -2023) in an amount not to exceed $120,000.00 with Hasa, Inc. for pool chemical supplies. (Staff Reference: Director of Public Works Heffernan)
13.4) Approve Purchase Order No. 20230002 with Nutrien AG Solutions for fertilizer supplies in an amount not to exceed $145,750. (Staff Reference:
Director of Public Works Heffernan)
13.5) Approve Purchase Order No. 20230004 with Smith Pipe & Supply, Inc. for irrigation and water conservation supplies in an amount not to exceed $233,600. (Staff Reference: Director of Public Works Heffernan)
13.6) Approve the First Amendment with Pumpman, LLC to exercise the first option to extend contract term and increase total price by $430,000, not to exceed the amount of $1,280,000 for professional pump services. (Staff Reference:
CC/SA/HA 07/13/2022 5
Director of Public Works Heffernan)
13.7) Notice of Completion - Accept Public Improvements for Fairfield Inn located at 1052 West Avenue O -8. (Staff Reference: Director of Public Works Heffernan)
13.8) Approve Final Parcel Map No. 83025 located at the northeast corner of 5th Street West and West Park Drive. (Staff Reference: Director of Public Works Heffernan)
13.9) Award construction agreement with R.C. Becker and Son, Inc., for PN 761, Palmdale Civic Center Complete Streets Project, in the amount of $6,405,637 for a term of 12 months from the date of Notice to Proceed. (Staff Reference: Director of Public Works Heffernan - Presented by Deputy Director of Public Works Glidden)
Mayor Hofbauer pulled this item for discussion and made a motion that the project be rejected and sent back out to re -bid, the motion died for a lack of a second. Deputy Director of Public Works Glidden explained the process of going back out to re -bid, stated concerns were discussed with the contractor, a new project manager was assigned, and safeguards have been built into the contract.
Mayor Hofbauer modified his motion to reject the bid and award it to the second most responsible bidder, the motion died for a lack of a second.
Discussion ensued.
There was Council consensus to continue Item 13.9 to the July 20, 2022 meeting.
13.10) Award construction agreement with Parkwood Landscape Maintenance, Inc., for PN 815, LMD 214 Landscape Enhancements Project, at the north side of East Avenue S between 43rd Street East and 45th Street East, in the amount of $178,208.10 for a term of 90 da ys from the date of Notice to Proceed. (Staff Reference: Director of Public Works Heffernan - Presented by Deputy Director of Public Works Glidden)
Mayor Pro Tem Loa pulled this item to discuss the outreach to local landscape companies. Deputy Director of Public Works Glidden provided Council with the bid process. Council directed staff to provide a business workshop for local contractors.
Motion: Award construction agreement with Parkwood Landscape Maintenance, Inc., for PN 815, LMD 214 Landscape Enhancements Project, at the north side of East Avenue S between 43rd Street East and 45th Street East, in the amount of $178,208.10 for a term of 90 days from the date of Notice to Proceed.
Moved by Juan Carrillo, seconded by Austin Bishop.
Vote: Motion carried (5-0)
Yes: Steven Hofbauer, Richard J Loa, Juan Carrillo, Austin Bishop, Laura Bettencourt.
13.11) Award construction agreement with Cal -Stripe, Inc., for PN 820, Domenic
CC/SA/HA 07/13/2022 6
Massari Park Bike Lane System Project, in the amount of $295,374, for a term of 2 months from the date of Notice to Proceed. (Staff Reference:
Director of Public Works Heffernan - Presented by Deputy Director of Public Works Glidden)
13.12) Adopt Resolution No. CC 2022 -070, a Resolution of the City Council of the City of Palmdale to accept and irrevocable offer to dedicate private streets of Tract 54058 -3 at the southeast corner of 25th Street West/Highland Street and Avenue P -12. (Staff Reference: Director of Public Works Heffernan)
13.13) Approve Final Tract Map No. 71357 -01 located near the intersection of Rancho Vista Boulevard and Delson Drive. (Staff Reference: Director of Public Works Heffernan)
13.14) Notice of Completion - Accept completed project with Playcore Wisconsin, Inc., dba Gametime for PN 846, Courtney’s Playground Inclusive Play Area at Marie Kerr Park. (Staff Reference: Director of Public Works Heffernan - Presented by Deputy Director of Public Works Glidden)
13.15) Approve Supplement Agreement No. 2 with Cedro Construction Inc., for PN 741-A, Water Improvements at Avenue S -8 and 40th Street East, in the amount of $63,979.75. (Staff Reference: Director of Public Works Heffernan - Presented by Deputy Director of Public Works Glidden) Public Works
13.16) Notice of Completion - Accept completed project with Cedro Construction Inc., for PN 741 -A, Water Improvements at Avenue S -8 and 40th Street East. (Staff Reference: Director of Public Wor ks Heffernan - Presented by Deputy Director of Public Works Glidden)
13.17) Notice of Completion - Accept completed project with Knorr Systems, Inc. for PN 841, Pool Boiler Replacement at Various City Pools. (Staff Reference: Director of Public Works Heffernan - Presented by Deputy Director of Public Work Glidden)
13.18) Approve Insurance Broker Services Agreement with VINSA, Inc. and Authorize City Manager to Execute Agreement and Bind Insurance Coverage in an amount not to exceed $1,750,000 (Staff Reference: Acting City Attorney Porter - Presented by Legal and Risk Assistant Barajas)
13.19) Adopt Resolution No. CC 2022 -080, a Resolution of the City Council of the City of Palmdale amending the City’s Classification and Pay Plans. (Staff Reference: Human Resources Manager Nevarez)
13.20) Approve Side Letter of Agreement between the City of Palmdale an d California Teamsters Local 911 regarding Premium Pay, Cost of Living Increase, and change to Deferred Compensation language of the MOU (Staff Reference: Human Resources Manager Nevarez.)
13.21) Adopt Resolution No. CC 2022 -083, a Resolution of the City Council of the City of Palmdale reinstating the cap requirement for employee vacation accrual bank balances. (Staff Reference: Human Resources Manager Nevarez)
CC/SA/HA 07/13/2022 7
13.22) Adopt Resolution No. CC 2022 -081, a Resolution of the City Council of the City of Palmdale Maki ng Legally Required Findings for Extending Remote Teleconference Participation for Meetings of the City Council and its Related and/or Subordinate Legislative Bodies. (Staff Reference: Acting City Attorney Porter)
Mayor Hofbauer pulled this item for discus sion. Acting City Attorney Porter provided clarification to Council regarding teleconferencing participation.
Mayor Hofbauer made a motion not to adopt Resolution No. CC 2022 -081, the motion died for lack of a second.
Motion: Adopt Resolution No. CC 2022-081.
Moved by Richard J Loa, seconded by Juan Carrillo.
Vote: Motion carried (4-1)
Yes: Richard J Loa, Juan Carrillo, Austin Bishop, Laura Bettencourt.
No: Steven Hofbauer.
13.23) Approve the minutes from the previous meetings. (Staff Reference: City Clerk/Agency Secretary Smith)
CC/SA/IDA/PAA/PCA/PFA - May 18, 2022
CC/SA/PCA - June 1, 2022
CC - June 3, 2022
Motion: Approve all items listed on the Consent Calendar with the exception of
13.9, 13.10, and 13.22.
Moved by Richard J Loa, seconded by Juan Carrillo.
Vote: Motion carried (5-0)
Yes: Steven Hofbauer, Richard J Loa, Juan Carrillo, Austin Bishop, Laura Bettencourt.
14) PUBLIC HEARING
14.1) Public Hearing and Review of Proposed Resolution No. CC 2022 -041 for adoption regarding drainage benefit assessments. (Staff Reference: Director of Public Works Heffernan)
Councilmember Bishop recused himself from Item 14.1 and stepped away from the dais.
Director of Public Works Heffernan provided a brief overview of the staff report and read the title of Resolution No. CC 2022-041.
RESOLUTION NO. CC 2022-041, A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PALMDALE APPROVING THE ENGINEER'S REPORT
CC/SA/HA 07/13/2022 8
AND THE CONTINUATION OF THE LEVY AND COLLECTION OF
ASSESSMENTS FOR FISCAL YEAR 2022/202 3 FOR THE CITY OF
PALMDALE DRAINAGE BENEFIT ASSESSMENT DISTRICTS NO. 1 AND NO. 2006-02
Mayor Hofbauer opened the Public Hearing.
Public Comments: None.
A motion was made and carried unanimously to close the Public Hearing.
Motion: Adopt Resolution No. CC 2022-041.
Moved by Richard J Loa, seconded by Juan Carrillo.
Vote: Motion carried (4-0)
Yes: Steven Hofbauer, Richard J Loa, Juan Carrillo, Laura Bettencourt.
Councilmember Bishop returned to the dais at this time.
14.2) Public Hearing and Review of Proposed Resolution No. CC 2022 -042 for adoption regarding landscape, parks and streetlight maintenance assessments. (Staff Reference: Director of Public Works Heffernan)
Director of Public Works Heffernan presented the staff report and read the title of Resolution No. CC 2022-042.
RESOLUTION NO. CC 2022-042, A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PALMDALE APPROVING THE ENGINEER'S REPORT
AND THE CONTINUATION OF THE LEVY AND COLLECTION OF
ASSESSMENTS FOR FISCAL YEAR 2022/2023 FOR THE CITY OF
PALMDALE LANDSCAPE MAINTENANCE ASSESSMENT DISTRICTS AND
ANNEXATIONS, PARK MAINTENANCE AND RECREATION
IMPROVEMENT DISTRICT, AND STREETLIGHT MAINTENANCE
ASSESSMENT DISTRICTS AND ANNEXATIONS
Mayor Hofbauer opened the Public Hearing.
Public Comments: None.
A motion was made and carried unanimously to close the Public Hearing.
Mayor Pro Tem Loa asked about the status of Rancho Vista Park. Director of Public Works Heffernan and Deputy Director of Public Works Glidden provided a status update on the lighting, tr ees, and irrigation, and announced a ribbon cutting scheduled on August 1, 2022. Discussion ensued regarding Palmenthol Historical, A.C. Warnack, and Arnie Quinones parks.
Motion: Adopt Resolution No. CC 2022-042.
Moved by Austin Bishop, seconded by Richard J Loa.
Vote: Motion carried (5-0)
CC/SA/HA 07/13/2022 9
Yes: Steven Hofbauer, Richard J Loa, Juan Carrillo, Austin Bishop, Laura Bettencourt.
14.3) Public Hearing and Review of Proposed Resolution Nos CC 2022 -061, CC 2022-062 and CC 2022 -063 for adoption regarding establish ment of a community facilities district and related special taxes, appropriation limit, and annexation; introduce ordinance levying special taxes in Community Facilities District 2022 -1. (Staff Reference: Director of Public Works Heffernan)
Director of Pu blic Works Heffernan provided a brief overview of the staff report and read the title of Resolution Nos. CC 2022 -061, CC 2022-062, and CC 2022-063.
RESOLUTION NO. CC 2022-061, A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PALMDALE OF FORMATION OF THE CI TY OF
PALMDALE COMMUNITY FACILITIES DISTRICT NO. 2022 -1 (CITYWIDE
MAINTENANCE AND SERVICES), AUTHORIZING THE LEVY OF A
SPECIAL TAX WITHIN THE DISTRICT, PRELIMINARILY ESTABLISHING
AN APPROPRIATIONS LIMIT FOR THE DISTRICT AND PROVIDING FOR THE FUTURE ANNEXATION OF PROPERTY TO THE DISTRICT;
RESOLUTION NO. CC 2022-062, A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PALMDALE CALLING SPECIAL ELECTION WITHIN COMMUNITY FACILITIES DISTRICT NO. 2022 -1 (CITYWIDE
MAINTENANCE AND SERVICES); AND
RESOLUTION NO. CC 2022-063 A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PALMDALE DECLARING RESULTS OF SPECIAL
ELECTION AND DIRECTING THE RECORDING OF NOTICE OF SPECIAL TAX LIEN - COMMUNITY FACILITIES DISTRICT NO. 2022 -1 (CITYWIDE
MAINTENANCE AND SERVICES)
Mayor Hofbauer opened the Public Hearing.
Public Comments: None.
A motion was made and carried unanimously to close the Public Hearing.
Council asked about the Landscape Maintenance Districts (LMD's) and the ability for property owners to be included in an annexation o r to opt out.
Director of Public Works Heffernan and Sara of NBS provided clarification on the process of being included in or opting out of a Landscape Maintenance District and provided information on the Community Facility District.
Deputy City Clerk Scott opened the ballot and stated the district carried.
Motion: Adopt Resolution Nos. CC 2022-061, CC 2022-062 and CC 2022-063.
Moved by Austin Bishop, seconded by Richard J Loa.
Vote: Motion carried (5-0)
Yes: Steven Hofbauer, Richard J Loa, Juan Carrillo, Austin Bishop, Laura
CC/SA/HA 07/13/2022 10
Bettencourt.
Mayor Hofbauer called for a recess at 9:00 p.m. - 9:10 p.m.
Mayor Hofbauer left the meeting at this time.
14.4) Public Hearing and Review of Proposed Resolution No. CC 2022-043 for adoption. (Staff Reference: Director of Public Works Heffernan)
Director of Public Works Heffernan presented the staff report and read the title of Resolution No. CC 2022-043.
RESOLUTION NO. CC 2022-043, A RESOLUTION OF THE CITY COUNCIL
OF T HE CITY OF PALMDALE UPDATING THE SEWER COLLECTION
SERVICE CHARGE AND ORDERING THE CONTINUATION OF THE
CHARGE FOR THE OPERATION AND MAINTENANCE OF THE
PALMDALE SEWER COLLECTION SYSTEM FOR FISCAL YEAR
2022/2023
Mayor Pro Tem Loa opened the Public Hearing.
Public Comments: None.
A motion was made and carried unanimously to close the Public Hearing.
Motion: Adopt Resolution No. CC 2022-043.
Moved by Austin Bishop, seconded by Juan Carrillo.
Vote: Motion carried (4-0)
Yes: Richard J Loa, Juan Carrillo, Austin Bishop, Laura Bettencourt.
Absent: Steven Hofbauer.
14.5) Public Hearing and Review of Proposed Resolution No. CC 2022-077. (Staff Reference: Director of Public Works Heffernan)
Director of Public Works Heffernan provided a brief overview of the staff report and read the title of Resolution No. CC 2022-077.
RESOLUTION NO. CC 2022-077, A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PALMDALE ORDERING THE VACATION OF A
SEGMENT OF 6TH STREET EAST (100 FEET SOUTH OF SIERRA
HIGHWAY TO 220 FEET NORTH OF AVENUE P-14) AND THE
RESERVATION OF THE EXISTING UTILITY EASEMENTS THEREIN
Mayor Pro Tem Loa opened the Public Hearing.
Public Comments: None.
A motion was made and carried unanimously to close the Public Hearing.
Motion: Adopt Resolution No. CC 2022-077.
Moved by Austin Bishop, seconded by Juan Carrillo.
CC/SA/HA 07/13/2022 11
Vote: Motion carried (4-0)
Yes: Richard J Loa, Juan Carrillo, Austin Bishop, Laura Bettencourt.
Absent: Steven Hofbauer.
14.6) Public Hearing and Review of Proposed Or dinance No. 1589 for adoption. (Staff Reference: Director of Economic and Community Development Garibay - Presented by Associate Planner Alvarado)
Associate Planner Alvardo provided a detailed overview of this project and read the title of Ordinance No. 1589.
ORDINANCE NO. 1589, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALMDALE APPROVING SPECIFIC PLAN AMENDMENT 21 -001;
A REQUEST TO MODIFY LAND USE DESIGNATIONS, PERMITTED USES,
AND STANDARDS OF DEVELOPMENT FOR THE RANCHO VISTA
SPECIFIC PLAN
A motion was made and carried unanimously to close the Public Hearing.
Mayor Pro Tem Loa opened the Public Hearing.
Public Comments: None.
Greg Quan, RY Properties, announced that he was available to answer Council questions. Mayor Pro Tem Loa asked about the increase in density, and Mr. Quan stated the overall density would not be increased. Discussion ensued regarding future development.
A motion was made and carried unanimously to introduce Ordinance No. 1589.
Motion: Adopt Ordinance No. 1589.
Moved by Laura Bettencourt, seconded by Juan Carrillo.
Vote: Motion carried (4-0)
Yes: Richard J Loa, Juan Carrillo, Austin Bishop, Laura Bettencourt.
Absent: Steven Hofbauer.
14.7) Public Hearing and Review of Proposed Ordinance No. 1592 for adoption. (Staff Reference: Director of Economic and Community Development Garibay)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALMDALE APPROVING ORDINANCE NO. 1592 FLAVORED TOBACCO BAN,
AMENDING SECTION 5.04.670 (TOBACCO/SMOKING PRODUCT
RETAILER) OF CHAPTER 5.04 (BUSINESS REGULATION) OF TITLE 5 (BUSINESS LICENSES, TAXES, AND REGULATION) OF THE PALMDALE
MUNICIPAL CODE BANNING FLAVORED TOBACCO PRODUCTS
Motion: Continue Ordinance No. 1592 to the August 3, 2022 City Council
CC/SA/HA 07/13/2022 12
meeting.
Moved by Juan Carrillo, seconded by Austin Bishop.
Vote: Motion carried (4-0)
Yes: Richard J Loa, Juan Carrillo, Austin Bishop, Laura Bettencourt.
Absent: Steven Hofbauer.
14.8) Public Hearing and Review of Proposed Resolution No. CC 2022 -064 regarding energy rates and rate setting parameters. (Staff Reference:
Director of Finance Samson - Presented by Energy Resource Manager Salt) Energy Resource Manager Salt provided a brief overview of the staff report and read the title of Resolution No. CC 2022 -064. Ms. Salt introduced t he consultant Cathy DeFalco from CalChoice who provided information regarding the different programs, Discussion ensued regarding Electrical Vehicle (EV) chargers.
RESOLUTION NO. CC 2022-064, A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PALMDALE, APPRO VING THE INITIAL RATES AND
RATE SETTING PARAMETERS FOR ENERGY FOR PALMDALE'S
INDEPENDENT CHOICE COMMUNITY CHOICE AGGREGATION
PROGRAM
Mayor Pro Tem Loa opened the Public Hearing.
Garlenia Davis and Mario Presents provided public comments regarding the rates and purchasing of power.
Energy Resource Manager Salt and Ms. DeFalco answered questions regarding procurement of energy, maintenance of energy lines, prevention of black outs and brown outs, and the option to opt out.
A motion was made and carried unanimously to close the Public Hearing.
Motion: Adopt Resolution No. CC 2022-064.
Moved by Juan Carrillo, seconded by Austin Bishop.
Vote: Motion carried (3-1)
Yes: Richard J Loa, Juan Carrillo, Austin Bishop.
No: Laura Bettencourt.
Absent: Steven Hofbauer.
Mayor Pro Tem Loa requested that 14.10 be taken out of order at this time.
Council concurred.
A motion was made and carried unanimously to continue the meeting past 10:30 p.m. to hear Item Nos. 14.10 and 15.1.
14.9) Public Hearing and Review of Proposed Resolution No. CC 2022 -065 for adoption, regarding an updated city-wide fee schedule. (Staff Reference:
Director of Finance Samson)
This item was not heard.
CC/SA/HA 07/13/2022 13
14.10) Public Hearing and Review of Proposed Urgency Ordinance U-1590 for adoption. (Staff Reference: Acting City Attorney Porter)
Mayor Pro Tem Loa stated he spoke to Acting City Attorney Porter and asked him to prepare language related to a motion to have all of the commissioners removed and to reappoint the current commi ssioners to serve until after the election. Discussion ensued regarding expiration of terms and the application process.
Acting City Attorney Porter read the title of Urgency Ordinance No. U-1590.
Adopt Urgency Ordinance No. U -1590, An Ordinance of the C ity Council of the City of Palmdale Amending Chapter 2.46 Regarding Planning Commissioner Appointments
Mayor Pro Tem Loa opened the Public Hearing.
The following individuals provided public comments:
Stacia Nemeth opposed the adoption of Urgency Ordinance No. U-1590 encouraged Council to reappoint the eligible commissioners.
Eric Ohlsen stated the Commissioners serve at the pleasure of the City Council.
Kevin Shenkman spoke in opposition to the appointment of new Planning Commissioners.
A motion was made and carried unanimously to close the Public Hearing.
Mayor Pro Tem Loa restated his motion to maintain all of the current Commissioners in place until after the election. Discussion ensued among Council. Acting City Attor ney Porter directed Council to the staff report for clarification. Councilmember Bishop asked for clarification of Mayor Pro Tem Loa's motion. Mayor Pro Tem Loa clarified his motion. Councilmember Bishop seconded Mayor Pro Tem Loa's motion. Acting City Att orney Porter read the amended ordinance language into the record.
Motion: Adopt Urgency Ordinance No. U-1590.
Moved by Richard J Loa, seconded by Austin
Bishop.
Acting City Attorney Porter asked for a recess at this time. No vote was taken.
Recess was held from 10:49 p.m. - 11:05 p.m.
Councilmember Bettencourt made a motion to postpone this item until July 20, 2022 and to keep the application process open until the date of the meeting. Councilmember Bishop seconded the motion. There was no vote taken on this motion.
CC/SA/HA 07/13/2022 14
Motion: Adopt Urgency Ordinance U-1590 with amendments.
Moved by Juan Carrillo, seconded by Richard J Loa.
Vote: Motion carried (4-0)
Yes: Richard J Loa, Juan Carrillo, Austin Bishop, Laura Bettencourt.
Absent: Steven Hofbauer.
15) APPOINTMENTS
A motion was made and carried unanimously to continue the meeting to hear Item 15.1 only.
Motion: To continue the balance of the agenda to the July 20, 2022 meeting. Moved by Laura Bettencourt, seconded by Austin Bishop.
Vote: Motion carried (4-0)
Yes: Richard J Loa, Juan Carrillo, Austin Bishop, Laura Bettencourt. Absent: Steven Hofbauer.
15.1) Removal and Appointment and/or Reappointment of Planning Commissioners. (Staff Reference: Acting City Attorney Porter)
Mayor Pro Tem Loa called for Public Comments.
The following individuals provided public input:
Eric Ohlsen spoke regarding Planning Commissioner appointments. Kevin Shenkman opposed removing the Planning Commissioners.
A motion was made and carried unanimously to closed the Public Comment section.
Motion: Move to keep all five (5) Planning Commissioners in place until after the election.
Moved by Richard J Loa, seconded by Austin Bishop.
Vote: Motion Failed (2-2)
Yes: Richard J Loa, Austin Bishop. No: Juan Carrillo, Laura Bettencourt.
Steven Hofbauer.
Motion: Continue this item to the July 20, 2022 meeting. Moved by Laura Bettencourt, seconded by Austin Bishop.
Vote: Motion carried (4-0)
Yes: Richard J Loa, Juan Carrillo, Austin Bishop, Laura Bettencourt. Absent:
Steven Hofbauer.
15.2) Approve Appointment to the Palmdale Aerospace Academy. (Staff Reference: City Clerk Smith)
This item was tabled to July 20, 2022.
CC/SA/HA 07/13/2022 15
16) NEW BUSINESS
16.1) Award Measure AV Grant Program Funding, totaling $1,306,810, to grantees in Exhibit A and authorize Interim City Manager to enter into agreements ranging from $2,000 to $250,000. (Staff Reference: Deputy Director of Parks and Recreation Dombrowski and Management Analyst Kelley)
This item was tabled to July 20, 2022.
17) INFORMATIONAL REPORT FROM MAYOR AND / OR COUNCILMEMBERS ON
THEIR VARIOUS COMMITTEE MEMBERSHIPS AND MEETINGS ATTENDED AT
PUBLIC EXPENSE
17.1) COMMITTEE MEMBERSHIPS.
• ANTELOPE VALLEY AIR QUALITY MANAGEMENT DISTRICT
• ANTELOPE VALLEY TRANSIT AUTHORITY
• CALIFORNIA CONTRACT CITIES ASSOCIATION
• CITY OF PALMDALE AUDIT COMMITTEE
• CITY OF PALMDALE INVESTMENT OVERSIGHT COMMITTEE
• HIGH DESERT CORRIDOR JOINT POWERS AUTHORITY
• LEAGUE OF CALIFORNIA CITIES
• LOS ANGELES COUNTY SANITATION DISTRICT
• NORTH LOS ANGELES COUNTY TRANSPORTATION COALITION
• PALMDALE RECYCLED WATER AUTHORITY
• SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS REGIONAL
COUNCIL
• UNITED STATES/MEXICO SISTER CITIES ASSOCIATION
• CALIFORNIA STATE PRISON – LOS ANGELES COUNTY, CITIZENS
ADVISORY COMMITTEE
This item was not heard.
17.2) MEETINGS ATTENDED AT PUBLIC EXPENSE
18) CITY MANAGER’S REPORT
This item was not heard.
19) CITY COUNCIL REQUESTS FOR NEW AGENDA ITEMS
This item was not heard.
CC/SA/HA 07/13/2022 16
20) Adjournment.
Mayor Pro Tem Loa adjourned the meeting at 11:15 p.m., in memory of Kern County Firefighter and Quartz Hill High School graduate Aiden Agnor to July 20, 2022 at 7:00 p.m. in the City Hall Council Chamber located at 38300 Sierra Highway, Suite B, Palmdale, California.
PASSED, APPROVED, and ADOPTED this 7th day of September 2022.
Steven D. Hofbauer, Mayor
ATTEST:
Shanae Smith, City Clerk
CC/HA Minutes 7/20/2022 1
MINUTES
CITY COUNCIL/HA
CITY HALL COUNCIL CHAMBER
38300 SIERRA HIGHWAY, SUITE B
PALMDALE, CALIFORNIA
JULY 20, 2022
www.cityofpalmdale.org
5:00 P.M.
1) CALL MEETING TO ORDER
Mayor Pro Tem Loa called the meeting to order at 5:03 p.m.
2) ROLL CALL MAYOR/CHAIR HOFBAUER, MAYOR PRO TEM/VICE CHAIR LOA,
COUNCILMEMBERS/COMMISSIONERS CARRILLO, BISHOP, BETTENCOURT,
FRAGA-SAENZ, DENNY
PRESENT: Richard J Loa, Juan Carrillo, Austin Bishop, Laura Bettencourt, Christina Fraga-Saenz, Phil Denny.
ABSENT: Steven Hofbauer.
Interim City Manager Perez read a statement submitted by Mayor Hofbauer regarding his absence.
Motion: Excuse the absence of Mayor Hofbauer.
Moved by Richard J Loa, seconded by Juan Carrillo.
Vote: Motion carried (4-0)
Yes: Richard J Loa, Juan Carrillo, Austin Bishop, Laura Bettencourt.
Absent: Steven Hofbauer.
3) PUBLIC COMMENTS ON CLOSED SESSION ITEMS
The following individual provided public comment:
Laurel Forrest shared comments in support of former City Manager J.J. Murphy.
Mayor Pro Tem Loa read the following statement: After the agenda was posted the city learned of some facts and circumstances that in the City Attorney's opinion constitute significant exposure of litigation against the city and the City Attorney advised that it was appropriate to add one agenda item of "Conference with Legal Counsel Anticipated Litigation" because of the urgent need to discuss immediately.
Mayor Pro Tem Loa stated, however, the Council may only add the matter for discussion by the City Council if it finds by a minimum of 4 votes that the facts were learned 1) after the the agenda was posted and 2) there is a need to take immediate action.
Council requested more information. Acting City Attorney Porter recommended Council vote to approve the additional Closed Session item.
CC/HA Minutes 7/20/2022 2
Motion: Move to add Closed Session item.
Moved by Laura Bettencourt, seconded by Juan Carrillo.
Vote: Motion carried (4-0)
Yes: Richard J Loa, Juan Carrillo, Austin Bishop, Laura Bettencourt.
Absent: Steven Hofbauer.
Interim City Manager Perez announced as a result of a lack of all Members attending the Council meeting, and based on the statement she read from Mayor Hofbauer, there would be no action taken on the Measure AV item due to conflicts and the matter would be ported over to the August 17 meeting. Councilmember Carrillo asked about an option for emergency/urgency to hear the Measure AV item and Acting City Attorney stated a legal necessity is required.
Motion: Continue the Measure AV item to August 17, 2022.
Moved by Laura Bettencourt, seconded by Juan Carrillo.
Vote: Motion carried (4-0)
Yes: Richard J Loa, Juan Carrillo, Austin Bishop, Laura Bettencourt.
Absent: Steven Hofbauer.
4) PRESENTATION BY CITY ATTORNEY
Acting City Attorney Porter confirmed the items would be heard as listed.
4.1) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Community Development Associates, et al. vs. City of Palmdale, et al.
Los Angeles Superior Court Case No. 18STCV06968
This closed session is being held pursuant to the authority of California Government Code Section 54956.9(d)(1)
4.2) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Community Development Associates, et al. vs. Housing Authority of the City of Palmdale, et al.
Los Angeles Superior Court Case No. 18STCV06968
This closed session is being held pursuant to the authority of California Government Code Section 54956.9(d)(1)
4.3) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Leona Valley Town Council vs. City of Palmdale, et al.
Los Angeles County Superior Court Case No. 22STCP01932
This closed session is being held pursuant to the authority of California Government Code Section 54956.9(d)(1)
4.4) CONFERENCE WITH LABOR NEGOTIATORS
City Representatives: Ronda Perez, Interim City Manager and Patricia Nevarez, Human Resources Manager
Position: Interim City Attorney
Unrepresented Employee: Scott E. Porter, Interim City Attorney
This Closed Session is being held pursuant to the authority of California Government Code Section 54957.6.
CC/HA Minutes 7/20/2022 3
4.5) CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
Ricci v. City of Palmdale, et al.Los Angeles County Superior Court Case No. 22STCV01269
This closed session is being held pursuant to the authority of California Government Code Section 54956.9(d)(1).
4.6) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Shanae Smith, Patricia Nevarez and Michael "Mike" Behen vs. City of Palmdale, et al.
Los Angeles County Superior Court Case No. 22STCV18219
This closed session is being held pursuant to the authority of California Government Code Section 54956.9(d)(1).
4.7) CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
Government Code Section 54956.9(d)(1).
Name of case: John J. Murphy v. City of Palmdale;
Los Angeles County Superior Court Case Number: 22STCV22544 Related City Claim Number: 2022-007
5) ANNOUNCEMENT BY CITY ATTORNEY
Acting City Attorney Porter announced there was no reportable action.
6) ADJOURN CLOSED SESSION MEETING
Mayor Pro Tem Loa adjourned the Closed Session meeting at 7:40 p.m.
7) ADJOURN HOUSING AUTHORITY MEETING
Mayor Pro Tem Loa adjourned the Housing Authority meeting at 7:40 p.m.
7:00 P.M.
Mayor Pro Tem Loa called the meeting to order at 7:41 p.m.
8) PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE IN HONOR OF OUR TROOPS
Phil Denny, Housing Commissioner led the pledge of allegiance.
9) ROLL CALL MAYOR HOFBAUER, MAYOR PRO TEM LOA, COUNCILMEMBERS
CARRILLO, BISHOP, BETTENCOURT
PRESENT: Richard J Loa, Juan Carrillo, Austin Bishop, Laura Bettencourt.
ABSENT: Steven Hofbauer.
Interim City Manager Perez read a statement submitted by Mayor Hofbauer regarding his absence.
Motion: Excuse the absence of Mayor Hofbauer.
Moved by Laura Bettencourt, seconded by Austin Bishop.
Vote: Motion carried (4-0)
Yes: Richard J Loa, Juan Carrillo, Austin Bishop, Laura Bettencourt.
Absent: Steven Hofbauer.
CC/HA Minutes 7/20/2022 4
10) WAIVER OF FULL READING OF RESOLUTION(S) and ORDINANCE(S) Motion: Move to waive full reading of the Resolution (s) and/or Ordinance(s) to be considered and voted on at this meeting.
Moved by Juan Carrillo, seconded by Laura Bettencourt.
Vote: Motion carried (4-0)
Yes: Richard J Loa, Juan Carrillo, Austin Bishop, Laura Bettencourt.
Absent: Steven Hofbauer.
11) PUBLIC COMMENTS ON LISTED AGENDA ITEMS (EXCLUDING PUBLIC
HEARINGS)
Interim City Manager Perez announced that item 15.2, awarding Measure AV grant dollars, would be pushed to the August 17, 2022, meeting due to lack of quorum considering the conflicts of the Councilmembers present.
The following individuals provided public input:
Rosie Mainella spoke in support of the current Planning Commissioners.
Ruth Sanchez expressed the importance of approving the Measure AV item.
City Attorney Porter provided clarification to the citizens on the postponement of the Measure AV item.
Due to technical difficulties the meeting was recessed at 7:55 p.m. to 8:05 p.m.
Kevin Shenkman spoke regarding conflicts of interest, voting on Measure AV items and adding Closed Session items.
Eric Ohlsen commented on the lack of information for the additional Closed Session item, and the inability to vote on the Measure AV item.
Marcos Alvarez encouraged Counci l to provide a solution for the disbursement Measure AV funds.
Xavier Flores stressed the importance of disbursing Measure AV funds to help those in need.
A motion was made and carried unanimously to close the Public Comment section.
12) CONSENT CALENDAR
12.1) Approve Purchase Order No. 20230005 with Nixon-Egli Equipment Company of Southern California for a new 2021 Demo Unit Petersen TL3 Lightning Loader Grapple Truck in an amount not to exceed $224,587. (Staff Reference: Director of Public Works Heffernan)
12.2) Adopt Resolution No. CC2022 -079, a Resolution of the City Council of the City of Palmdale adopting the Joint Resolution of the Board of Supervisors of CC/HA Minutes 7/20/2022 5
the County of Los Angeles acting on behalf of the Los Angeles County General Fund and the Los Angeles County Consolidated Fire Protection District, the Board of Directors of County Sanitation District No. 14 of Los Angeles County, and the governing bodies of the Antelope Valley Cemetery District, Antelope Valley Resource Conservation District, City of Palmdale, Antelope Valley-East Kern Water Agency, and the Antelope Valley Mosquito and Vector Control District approving and accepting negotiated exchange of property tax revenues resulting from Annexation No. 14 -433 to County Sanitation District No. 14. (Staff Reference: Director of Public Works Heffernan)
12.3) Award construction agreement with R.C. Becker and Son, Inc., for PN 761, Palmdale Civic Center Complete Streets Project, in the amount of $6,405,637 for a term of 12 months from the date of Notice to Proceed. (Staff Reference: Director of Public Works Heffernan - Presented by Deputy Director of Public Works Glidden)
Motion: Approve all items as listed on the Consent Calendar.
Moved by Laura Bettencourt, seconded by Juan Carrillo.
Vote: Motion carried (4-0)
Yes: Richard J Loa, Juan Carrillo, Austin Bishop, Laura Bettencourt.
Absent: Steven Hofbauer.
13) PUBLIC HEARING
13.1) Public Hearing and Review of Proposed Resolution No. CC 2022 -071 for adoption. (Staff Reference: Director of Economic and Community Development Garibay)
Business License Coordinator Andrews provided a detailed overview of the staff report and read the title of Resolution No. CC 2022-071.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALMDALE APPROVING GUN DEALER PERMIT 22 -07 FOR PUNG WHEA INC.
DOING BUSINESS AS BEEEFT LOCATED AT 550 WEST RANCHO VISTA
BOULEVARD, SUITE G
Councilmember Bettencourt asked a bout the security measures to protect the gun shop from theft. Paul Rangel, applicant, provided clarification to Council regarding security measures that will be implemented to protect the business from theft.
The following individuals provided public input:
Eugene Hernandez and Laurel Forrest spoke in opposition to the approval of the gun shop.
Marcos Alvarez expressed concerns regarding the approval of the gun shop.
David Harris, Jason Zink, Amanda Palmer, and Mario Presents commented in support of the gun shop.
CC/HA Minutes 7/20/2022 6
Xavier Flores expressed his views regarding gun violence and restriction laws.
Kevin Shenkman made neutral comments related to the approval of the gun shop.
Ruth Sanchez expressed concerns regarding Mayor Hofbauer and the Measure AV item.
Getro Elize commented on the access and misuse of weapons.
A motion was made and carried unanimously to close the Public Hearing.
Motion: Adopt Resolution No. CC 2022-071.
Moved by Laura Bettencourt, seconded by Austin Bishop.
Vote: Motion carried (3-1)
Yes: Richard J Loa, Austin Bishop, Laura Bettencourt.
No: Juan Carrillo.
Absent: Steven Hofbauer.
13.2) Public Hearing and Review of Proposed Resolution No. CC 2022 -072 for adoption. (Staff Reference: Director of Economic and Community Development Garibay)
Business License Coordinator Andrews provided a brief overview of the staff report and read the title of Resolution No. CC 2022-072.
Mayor Pro Tem Loa opened the Public Hearing.
The following individuals provided public input:
Eugene Hernandez commented regarding the ABC alcohol training permit.
Xavier Flores asked Council to consider limiting the operating hours for this business.
Discussion ensued regarding the hours for entertainment and the violation of the Conditional Use Permit (CUP). Ray Santillian, representative for the applicant, clarified the business hours.
Ruth Sanchez, Marcos Alvarez, Jason Zink, and Amanda Palmer commented in support of the business.
A motion was made and carried unanimously to close the Public Hearing.
Motion: Adopt Resolution No. CC 2022-072.
Moved by Austin Bishop, seconded by Laura Bettencourt.
Vote: Motion carried (4-0)
Yes: Richard J Loa, Juan Carrillo, Austin Bishop, Laura Bettencourt.
Absent: Steven Hofbauer.
CC/HA Minutes 7/20/2022 7
14) APPOINTMENTS
14.1) Removal and Appointment and/or Reappointment of Planning Commissioners. (Staff Reference: Acting City Attorney Porter)
Acting City Attorney Porter provided Council with clarification on the Palmdale Municipal Code for appointing Planning Commissioners.
Motion: Appoint Dean Henderson to District 2.
Moved by Richard J Loa, seconded by Juan
Carrillo.
Vote: Motion carried (4-0)
Yes: Richard J Loa, Juan Carrillo, Austin Bishop, Laura Bettencourt.
Absent: Steven Hofbauer.
Motion: Appoint Christina Fraga-Saenz to District 1.
Moved by Austin Bishop, seconded by Richard J
Loa.
Vote: Motion carried (4-0)
Yes: Richard J Loa, Juan Carrillo, Austin Bishop, Laura Bettencourt.
Absent: Steven Hofbauer.
Motion: Appoint Stacia Nemeth to District 5.
Moved by Laura Bettencourt, seconded by Juan Carrillo.
Vote: Motion carried (4-0)
Yes: Richard J Loa, Juan Carrillo, Austin Bishop, Laura Bettencourt.
Absent: Steven Hofbauer.
Motion: Appoint Marcos Alvarez for District 3.
Moved by Laura Bettencourt, seconded by Juan Carrillo.
Vote: Motion carried (4-0)
Yes: Richard J Loa, Juan Carrillo, Austin Bishop, Laura Bettencourt.
Absent: Steven Hofbauer.
Motion: Appoint Getro Elize to District 4.
Moved by Juan Carrillo, seconded by Laura Bettencourt.
Vote: Motion carried (4-0)
Yes: Richard J Loa, Juan Carrillo, Austin Bishop, Laura Bettencourt.
Absent: Steven Hofbauer.
14.2) Approve Appointment to the Palmdale Aerospace Academy. (Staff Reference: Deputy City Clerk Scott)
Motion: Appoint Sophia Avalos to the Palmdale Aerospace Academy.
Moved by Juan Carrillo, seconded by Laura Bettencourt.
Vote: Motion carried (4-0)
Yes: Richard J Loa, Juan Carrillo, Austin Bishop, Laura Bettencourt.
CC/HA Minutes 7/20/2022 8
Absent: Steven Hofbauer.
15) NEW BUSINESS
1 5 . 1 ) Approve the Joint Powers Agreement creating the High Desert Corridor Joint Powers Agency between the County of Los Angeles, Los Angeles County Metropolitan Transportation Authority, City of Adelanto, City of Lancaster, City of Palmdale, and City of Victorville and appoint one member and one alternate to serv e on Agency's Board. (Staff Reference: Director of Public Works Heffernan - Presented by Traffic Engineer Jay Nelson)
Councilmember Bishop recused himself and stepped away from the dais.
Director of Public Work Heffernan provided a brief overview of the staff report.
Motion: Approve the Joint Powers Agreement creating the High Desert Corridor Joint Powers Agency between the County of Los Angeles, Los Angeles County Metropolitan Transportation Authority, City of Adelanto, City of Lancaster, City of Palmdale, and City of Victorville.
Moved by Juan Carrillo, seconded by Laura Bettencourt.
Vote: Motion carried (3-0)
Yes: Richard J Loa, Juan Carrillo, Laura Bettencourt.
Absent: Steven Hofbauer.
Motion: Move to appoint Councilmember Carrillo as the Director and Mayor Pro Tem Loa as the Alternate.
Moved by Juan Carrillo, seconded by Laura Bettencourt.
Vote: Motion carried (3-0)
Yes: Richard J Loa, Juan Carrillo, Laura Bettencourt.
Absent: Steven Hofbauer.
1 5 . 2 ) Award Measure AV Grant Program Funding, totaling $1,306,810, to grantees in Exhibit A and authorize Interim City Manager to enter into agreements ranging from $2,000 to $250,000. (Staff Reference: Deputy Director of Parks and Recreation Dombrowski and Management Analyst Kelley)
This item was tabled to the August 17, 2022 meeting.
Acting City Attorney Porter provided clarification to the public regarding the continuation of this item.
16) PUBLIC COMMENTS ON NON-AGENDA ITEMS
The following individuals provided public input:
Jason Zink encouraged the city to broadcast the election on the city website, social media, email, and the newspaper.
Xavier Flores and Sky Jung confirmed a front-page announcement in the AV Press for the City of Palmdale election.
Eugene Hernandez expressed concerns regarding guns, alcohol, First Amendment CC/HA Minutes 7/20/2022 9
Rights, and the approval of Measure AV funds.
Laurel Forrest encouraged Council to consider updating the camera work for the City Council meetings.
17) ADJOURN
Mayor Pro Tem Loa adjourned the meeting at 10:23 p.m. to August 3, 2022 at 7:00 p.m.
PASSED, APPROVED, and ADOPTED this 7th day of September 2022.
Steven D. Hofbauer, Mayor
ATTEST:
Shanae S. Smith, City Clerk
City Council Staff Report
DATE: SEPTEMBER 7, 2022
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: CITY MANAGER’S OFFICE – FINANCE DIVISION
DISTRICT: ALL
SUBJECT: RECEIVE AND FILE THE MONTHLY INVESTMENT ACTIVITY REPORTS FOR JULY 2022
ISSUE
Receive and file the monthly investment activity reports for July 2022.
RECOMMENDATION
Staff recommends that the City Council accept the monthly investment activity report for City of Palmdale and Successor Agency for July 2022.
BACKGROUND
Pursuant to Section 16 of the City of Palmdale and Successor Agency Investment Policy, the City Treasurer shall prepare and present monthly and quarterly reports on investments to the City Manager/Executive Director and the City Council/ Directors.
The reports shall detail the type of investment, name of the issuer, purchase date, date of maturity, amount of deposit, and rate of interest. This information shall be provided for all City and Successor Agency pooled investments, as well as fo r Certificates of Participation, Revenue Bonds, Tax Allocation Bonds, Assessment Districts and Community Facilities District accounts which are managed by outside Fiscal Agents.
The monthly and quarterly reports provide a synopsis of the investment activit y for the City of Palmdale and Successor Agency. The report s provide information on assets, allocations, average maturities, yields, and book valuations.
The interest rates presented are the most current rates available as of the date of this report.
The market values presented for pooled City and Successor Agency investments are based on closing prices for the related investment as of the date of this report. This information was obtained from the Wall Street Journal, Bloomberg Financial Markets, Capital Market Finances, or other reliable source of market prices.
Report to Mayor and City Council
Re: Monthly Report on Investments
September 7, 2022
DISCUSSION
Compliance with Investment Policy
For July, the invested portfolio amount for the City of Palmdale totaled $280,121,356 a decrease of $182,597 from the previous month, and an increase of $43,928,603 in comparison to last year. The decrease in overall portfolio balance from the prior month is due to debt service payment made during the month.
The par value of Successor Agency’s portfolio as of June was $12,797,673. The balance decreased by $2,443,176 from the last month due to a tax payment made to LA County Treasurer from the Successor Agency account during the month.
All investments meet criteria appropriate to Section 8 of the Investment Policy. The portfolios are based on a combination of various investments, including CDs, Corporate Notes, U.S. Treasury Securities and Government Agency Paper, each adhering to portfolio percentage limitations.
The Finance Division is the custodian for the City and Successor Agency’s investment portfolio and follows the three main principles of both entity’s investment policy to 1) Investment in financial instruments that mitigate the risk of monetary losses stemming from market fluctuations; 2) Establish and maintain a portfolio that has sufficient liquidity to allow the City and Successor Agency to meet all anticipated cash requirements; and 3) Seek out investment instruments that provide a competitive market rate of return.
Liquidity
One core approach the Finance Division focuses on, is providing liquidity to measure up to the City and Successor Agency’s operational requirements. Thus, the Finance Department is currently investing in two pooled funds, LAIF and CAMP. These are intended for the daily operational activities, used for economic uncertainties and maintenance needs. The pooled funds provide a higher liquidity ratio to ensure the City and Successor Agency meet cash flow requirements.
Total LAIF balance for the City of Palmdale at the end of July is $100,244,247, a $167,041 increase compared to the prior month due to quarterly interest earned and recognized during the month.
Successor Agency LAIF balance at the end of July was $8,707,822, an increase of $7,134 from the previous month due to quarterly interest earned and recognized during the month.
CAMP’s balance for City of Palmdale is $249,668 compared to June’s balance of $249,321, a slight increase due to interest received.
Report to Mayor and City Council
Re: Monthly Report on Investments
September 7, 2022
The interest rates presented are the most current rates available as of the date of this report. As of July 31, 2022, the interest rates for LAIF and CAMP investments were at
1.09 percent and 1.64 percent, respectively. By comparison, the LAIF and CAMP interest rates at the end of June were at .861 percent and 1.14 percent. Both rates have slightly increased within this month. This time last year, LAIF and CAMP rates were at 0.221 percent and 0.05, respectively.
The chart above shows both the Local Agency Investment Fund and California Asset Management Program’s average monthly yields beginning October 2021 through July 2022.
We anticipate the rates to increase in the upcoming months, considering the current state of the economy. In the current month, CAMP shows better performance than LAIF in interest rates, however, the historical trend shows that LAIF rates generally outperform CAMP rates. The difference between the performance of the two funds is partly due to the varying pool characteristics. CAMP’s portfolio composition is much more subject to market volatility, resulting in performance variation.
Diversity
The Finance Division aims to diversify the investment portfolios to avoid incurring unreasonable and avoidable risks regarding specific security types or individual financial institutions.
City of Palmdale and Successor Agency’s investment portfolios remain strongly diversified. The monthly reports include all investments held by both entities and current book values as of July 31, 2022.
0.20% 0.20% 0.21% 0.23% 0.28% 0.37%
0.52%
0.68%
0.86%
1.09%
0.05% 0.05% 0.05% 0.05% 0.06%
0.25%
0.50%
0.82%
1.14%
1.64%
0.00%
0.20%
0.40%
0.60%
0.80%
1.00%
1.20%
1.40%
1.60%
1.80%
Oct Nov Q2 Dec Jan Feb Q3 Mar Apr May Q4 Jun Jul
Pooled Investments Monthly Yields
LAIF CAMP
Report to Mayor and City Council
Re: Monthly Report on Investments
September 7, 2022
It is anticipated that both the City of Palmdale and Successor Agency will have sufficient moneys to meet its expenditure requirements for the next 6 months as we continue to monitor any financial impact due to the Coronavirus pandemic and the current economic conditions and the impact on interest rates.
Attached are summaries of the investments on the City of Palmdale and Successor Agency’s books as of July 31, 2022.
FISCAL IMPACT
There is no fiscal impact associated with the recommended actions for this report.
STRATEGIC PLAN
Goal II: Ensure long-term fiscal health of the City and maintain funding for services.
B. Manage resources, costs, and liabilities to ensure the City’s long-term fiscal health.
C. Involve and expand engagement to enhance public oversight and transparency.
Prepared by: Gohar Avetisyan, Financial Analyst
Certified as to availability of Funds: Janelle Samson, Director of Finance Approved by: Ronda Perez, Interim City Manager
Approved as to form: Scott E. Porter, Acting City Attorney
ATTACHMENTS
1. Monthly Report on City of Palmdale Investments
2. Monthly Report on Successor Agency Investments
CITY OF PALMDALE
TREASURER'S REPORT OF INVESTMENTS
July 31, 2022
PURCHASE MATURITY ACCOUNT/ FDIC INTEREST PAR PURCHASE INVESTED DATE DATE FUND INSTITUTION Number RATE AMOUNT AMOUNT AMOUNT U.S. TREASURY SECURITIES Yield
05-31-19 04-30-24 CITY 9128286R6 U.S. Treasury Note 2.03 5,000,000.00 5,051,650.00 5,256,640.00 01-19-21 05-31-23 CITY 9128284S6 U.S. Treasury Note 2.75 2,815,000.00 2,985,994.41 2,950,035.55 03-19-21 12-31-25 CITY 9128285T3 U.S. Treasury Note 2.63 3,000,000.00 3,260,634.36 3,244,110.00 05-11-21 02-28-26 CITY 9128286F2 U.S. Treasury Note 0.66 3,000,000.00 3,261,331.50 3,231,330.00 05-11-21 12-31-24 CITY 9128283P3 U.S. Treasury Note 0.40 3,000,000.00 3,200,040.56 3,175,080.00 06-04-21 12-31-22 CITY 912828N30 U.S. Treasury Note 0.05 3,000,000.00 3,097,665.56 3,087,420.00 06-04-21 12-31-23 CITY 912828V23 U.S. Treasury Note 0.20 4,000,000.00 4,210,026.50 4,188,600.00 07-12-21 12-31-23 CITY 9128285U0 U.S. Treasury Note 2.63 5,000,000.00 5,294,239.83 5,294,239.83 07-12-21 12-31-25 CITY 9128285T3 U.S. Treasury Note 2.63 5,000,000.00 5,456,238.24 5,456,238.24 07-12-21 12-31-23 CITY 912828V23 U.S. Treasury Note 2.25 5,000,000.00 5,247,829.98 5,247,829.98 12-17-21 12-15-23 CITY 91282CBA8 U.S. Treasury Note 0.56 10,000,000.00 9,913,130.25 9,913,198.93 12-17-21 12-15-24 CITY 91282CDN8 U.S. Treasury Note (UBS) 0.85 10,000,000.00 10,045,505.25 10,046,054.70 12-22-21 12-15-23 CITY 91282CBA8 U.S. Treasury Note 0.56 5,000,000.00 4,957,270.88 4,957,391.07 12-22-21 12-15-24 CITY 91282CDN8 U.S. Treasury Note 0.88 5,000,000.00 5,018,208.38 5,019,169.92 12-20-21 12-15-24 CITY 91282CDN8 U.S. Treasury Note (Stifel) 1.00 5,000,000.00 5,017,187.50 5,018,011.68 TOTAL U.S. TREASURY SECURITIES 73,815,000.00$ 76,016,953.20$ 76,085,349.90$
GOVERNMENT AGENCY PAPER
06-05-19 06-05-23 CITY 3133EKPT7 Fed Farm Credit Bk 2.13 5,000,000.00 5,008,600.00 5,178,913.05 06-10-20 06-16-25 CITY 3133ELK37 Federal Farm Credit 0.78 5,000,000.00 5,000,000.00 5,000,332.40 08-07-20 05-06-24 CITY 3133EL2X1 Federal Farm Credit 0.42 2,000,000.00 2,000,000.00 1,985,613.10 08-27-20 11-27-24 CITY 3134GWNG7 Freddie Mac Domestic 0.50 2,000,000.00 2,000,000.00 1,998,606.02 04-01-21 04-01-25 CITY 3133EMUP5 Fed Farm Credit 0.71 5,000,000.00 5,000,000.00 5,001,585.95 05-11-21 09-04-25 CITY 3133EJYM5 FFCB Bond 0.59 1,000,000.00 1,103,275.25 1,094,660.00 05-11-21 09-04-25 CITY 3133EJYM5 FFCB Bond 0.57 0.57 2,000,000.00 2,208,460.00 2,189,320.00 06-04-21 11-07-25 CITY 3135G06G3 Fannie Mae 0.55 3,000,000.00 2,993,675.25 2,967,390.00 06-04-21 08-01-24 CITY 3130AMHH8 FHLB NOTE 0.41 4,000,000.00 4,000,000.00 3,979,555.16 06-07-21 06-07-24 CITY 3130AMQR6 FHLB NOTE 0.35 3,000,000.00 3,000,000.00 2,986,755.36 06-30-21 12-30-25 CITY 3130AMRQ7 FHLB NOTE 0.88 3,000,000.00 3,000,000.00 2,981,324.28 07-29-21 04-29-26 CITY 3130AN5C0 FHLB NOTE 1.05 4,000,000.00 4,010,455.13 4,010,455.13 12-17-21 11-12-25 CITY 3134GXBM5 FHLMC Note 1.15 1,150,000.00 1,125,785.50 1,126,456.33 12-17-21 12-30-24 CITY 3130AQDY6 FHLB 1.00 6,750,000.00 6,750,000.00 6,750,000.00 12-17-21 06-23-25 CITY 3133ENHW3 FFCB 1.17 10,000,000.00 10,000,000.00 10,000,000.00 12-20-21 07-30-25 CITY 3136G4ZP1 FANNIE MAE 0.65 3,500,000.00 3,444,175.00 3,453,085.42 12-20-21 09-24-25 CITY 3134GWUG9 FREDDIE MAC 0.57 10,000,000.00 9,806,600.00 9,820,375.00 12-21-21 12-22-26 CITY 3133ENJC5 FFCB 1.29 5,000,000.00 5,000,000.00 5,000,000.00 01-14-22 01-14-25 CITY 3130AQEA7 FHLB 1.05 7,000,000.00 7,000,000.00 7,000,000.00 06-29-22 08-12-25 CITY 3133EL3P7 Federal Farm Credit Bank 3.34 1,810,000.00 1,660,349.20 1,663,999.87 06-29-22 03-28-25 CITY 3130A5DH9 Federal Home Loan Bank 3.34 1,950,000.00 1,937,715.00 1,937,882.92 06-24-22 02-26-27 CITY 3130AL5A8 Federal Home Loan Bank 3.33 5,000,000.00 4,479,000.00 4,493,750.00 c = callable
TOTAL GOVERNMENT AGENCY PAPER 91,160,000.00$ 90,528,090.33$ 90,620,059.99$
CERTIFICATES OF DEPOSIT
05-10-18 05-10-23 CITY 61747MX30 Morgan Stanley Bank Na 32992 3.15 245,000.00 245,000.00 258,447.32 05-11-18 05-11-23 CITY 87164WWF1 Synchrony Bank 27314 3.15 245,000.00 245,000.00 258,465.69 05-11-18 05-11-23 CITY 17312QL23 Citibank Na 7213 3.15 245,000.00 245,000.00 258,465.69 05-15-18 05-15-23 CITY 20033AYE0 Comenity Capital Bank 57570 3.10 245,000.00 245,000.00 258,255.73 TOTAL CERTIFICATES OF DEPOSIT 980,000.00$ 980,000.00$ 1,033,634.43$
CITY OF PALMDALE INVESTMENTS
CITY OF PALMDALE
TREASURER'S REPORT OF INVESTMENTS
July 31, 2022
CORPORATE NOTES
03-10-20 03-01-23 CITY 30231GAR3 Exxon Mobil 2.73 1,000,000.00 1,045,330.00 1,035,276.25 03-10-20 11-03-22 CITY 594918BH6 Microsoft Corp 2.65 1,000,000.00 1,047,870.00 1,028,648.84 03-10-20 01-13-23 CITY 037833DE7 Apple Inc 2.40 1,000,000.00 1,041,800.00 1,032,294.50 03-10-20 12-14-22 CITY 92826CAC6 VISA Inc 2.80 1,500,000.00 1,572,135.00 1,549,706.22 06-10-20 04-15-23 CITY 30231GBL5 Exxon Mobil Corp 1.75 5,000,000.00 5,000,000.00 5,110,650.00 06-10-20 05-11-23 CITY 166764BV1 Chevron Corp 1.14 2,075,000.00 2,075,000.00 2,105,595.85 TOTAL CORPORATE BONDS 11,575,000.00$ 11,782,135.00$ 11,862,171.66$
STATE OF CALIFORNIA LOCAL AGENCY INVESTMENT FUND
09-01-84 n/a CITY ACCOUNT 98-19-620 0.78 45,175,309.31 45,175,309.31 45,175,309.31 06/23/08 n/a PCA ACCOUNT 40-19-060 0.78 37,298,768.41 37,298,768.41 37,298,768.41 n/a ARPA ACCOUNT 19-19-004 0.78 17,757,682.75 17,757,682.75 17,757,682.75 TOTAL LAIF ACCOUNTS 100,231,760.47$ 100,231,760.47$ 100,231,760.47$
CAMP- CALIFORNIA ASSET MANAGEMENT PROGRAM
6080-01 n/a CITY ACCOUNT 6080-01 0.30 249,667.96 249,667.96 249,667.96 TOTAL CAMP ACCOUNTS 249,667.96$ 249,667.96$ 249,667.96$
UBS FINANCIAL SERVICES
n/a n/a CITY ACCOUNT 0.00 38,711.20 38,711.20 38,711.20 TOTAL UBS FINANCIAL SERVICES ACCOUNTS 38,711.20$ 38,711.20$ 38,711.20$ TOTAL CITY INVESTMENTS 278,050,139.63$ 279,827,318.16$ 280,121,355.61$
CITY OF PALMDALE
TREASURER'S REPORT OF INVESTMENTS
July 31, 2022
PURCHASE MATURITY ACCOUNT INTEREST INVESTED
DATE DATE FUND NUMBER RATE AMOUNT
STATE OF CALIFORNIA LOCAL AGENCY INVESTMENT FUND
11-20-84 n/a LIBRARY 16-19-012 0.78 12,487.14
TOTAL LIBRARY INVESTMENTS 12,487.14$
PURCHASE MATURITY ACCOUNT INTEREST INVESTED
DATE DATE FUND NUMBER RATE AMOUNT
BOND PROCEEDS
SIERRA GATEWAY COMMUNITY FACILITIES DISTRICT 91-1
Fiscal Agent: U.S. Bank National Association (fka First Trust) 05-10-95 n/a BOND 95421220 0.06 106.70
05-10-95 n/a IMPROVEMENT 95421222 0.10 155,059.58
City Held Cash(Fund 736-114000) ($255,912.67)
TOTAL SIERRA GATEWAY COMMUNITY FACILITIES DISTRICT 91-1 155,166.28$
BOND PROCEEDS
RITTER RANCH COMMUNITY FACILITIES DISTRICT 93-1
Fiscal Agent: U.S. Bank National Association (fka First Trust) 04-06-95 n/a RESERVE-SEN 95420880 n/a 0.00
04-06-95 n/a IMPV-ACQUI 95420884 0.01 2,587,390.07
04-06-95 n/a BOND 95420887 0.00 0.15
City Held Cash(Fund 738-114000) ($1,000,675.82)
TOTAL RITTER RANCH COMMUNITY FACILITIES DISTRICT 93-1 2,587,390.22$
BOND PROCEEDS
ANAVERDE COMMUNITY FACILITIES DISTRICT 2003-1
Fiscal Agent: U.S. Bank National Association (fka First Trust) 08-01-19 n/a SP TAX - B BOND 242969000 0.00 1,185,866.74 08-01-19 n/a RESERVE 242969003 0.00 722,962.76
08-01-19 n/a SP TAX - REFUNDING BOND 242969004 0.01 15,149.51 08-01-19 n/a SP TAX - REFUNDING BOND COI242969005 0.01 300.42 City Held Cash(Fund 734-114000) $900,917.97
TOTAL ANAVERDE COMMUNITY FACILITIES DISTRICT 2003-1 1,924,279.43$
LIBRARY INVESTMENTS
FISCAL AGENT CASH
CITY OF PALMDALE
TREASURER'S REPORT OF INVESTMENTS
July 31, 2022
BOND PROCEEDS
2005 $7.2M COMMUNITY FACILITIES DISTRICT 05-1 (TRADE AND COMMERCE CENTER) Fiscal Agent: U.S. Bank National Association (fka First Trust) 08-02-05 n/a SPEC TRB SER A/B 790330000 0.01 0.00
08-02-05 n/a RESERVE FUND 790330002 0.01 0.00
City Held Cash(Fund 735-114000) $744,688.56
TOTAL 2005 $7.2M COMMUNITY FACILITIES DISTRICT 05-1 (TRADE AND COMMERCE CENTER) -$
BOND PROCEEDS
2005 $7.2M COMMUNITY FACILITIES DISTRICT 05-1 (TRADE AND COMMERCE CENTER) REFUNDED 2021 Fiscal Agent: U.S. Bank National Association (fka First Trust) n/a SPEC TRB SER A/B 251009000 0.01 901,705.22
n/a RESERVE FUND 251009001 0.01 639,445.81
City Held Cash
TOTAL 2005 $7.2M COMMUNITY FACILITIES DISTRICT 05-1 (TRADE AND COMMERCE CENTER) REFUNDED 20211,541,151.03$
BOND PROCEEDS
2006-1 Godde Hill Estate Sewer Improvements LOIB
Fiscal Agent: U.S. Bank National Association (fka First Trust) 11-08-06 n/a REDEMPTION FUND 106844000 0.01 146,799.85
11-08-06 n/a ADM EXP 106844002 0.01 1,595.60
11-08-06 n/a RESERVE FUND 106844003 0.01 99,826.38
City Held Cash(Fund 739-114000) $127,799.09
TOTAL 2006-1 Godde Hill Estate Sewer Improvements LOIB 248,221.83$
BOND PROCEEDS
2007 $19.9M COP Power Plant Land Acquisition
Fiscal Agent: U.S. Bank National Association (fka First Trust) 04-12-07 n/a LEASE PAYMENT 112055000 0.01 0.00
04-12-07 n/a RESERVE FUND 112055001 0.00 0.00
TOTAL 2007 $19.9M COP Power Plant Land Acquisition -$
BOND PROCEEDS
2007 $6.5M COMMUNITY FACILITIES DISTRICT 05-1 (TRADE AND COMMERCE CENTER) Fiscal Agent: U.S. Bank National Association (fka First Trust) 08-23-07 n/a BOND FUND 117856000 0.01 0.00
08-23-07 n/a RESERVE FUND 117856002 0.01 0.00
TOTAL 2007 $6.5M COMMUNITY FACILITIES DISTRICT 05-1 (TRADE AND COMMERCE CENTER) -$
CITY OF PALMDALE
TREASURER'S REPORT OF INVESTMENTS
July 31, 2022
PURCHASE MATURITY ACCOUNT INTEREST INVESTED
DATE DATE FUND NUMBER RATE AMOUNT
BOND PROCEEDS
2012 PFA $8.7M LEASE REVENUE BONDS
Fiscal Agent: U.S. Bank National Association (fka First Trust) 12-19-12 n/a REVENUE FD 201546000 0.00 0.33
12-19-12 n/a INTEREST ACCOUNT 201546001 n/a 0.00
12-19-12 n/a PRINCIPAL ACCOUNT 201546002 n/a 0.00
TOTAL 2012 PFA $8.7M LEASE REVENUE BONDS 0.33$
2013 HA PALMDALE TRANSIT VILLAGE HOMES LLC ESCROW
Fiscal Agent: U.S. Bank National Association (fka First Trust) 10-11-13 n/a ESCROW FUND 206455000 0.00 29,795,000.00
TOTAL 2013 HA TRANSIT VILLAGE HOMES ESCROW 29,795,000.00$ 2015 HA DEBT SERVICE RESERVE
Fiscal Agent: Bank of America
11-19-15 n/a DEBT SVC RESERVE 1257964992 0.08 39,158.69 TOTAL 2015 HA DEBT SERVICE RESERVE 39,158.69$
PARS RESTRICTED CASH FOR PENSION STABILIZATION TRUST FUND 05-23-18 n/a CITY 104790895775 Public Agency Retirement Services2.60 6,297,363.49 TOTAL PARS PENSION TRUST FUND 6,297,363.49$
BOND PROCEEDS
2015 HA $4.3M MULTIFAMILY HOUSING REVENUE BONDS
Fiscal Agent: U.S. Bank National Association (fka First Trust) 09-03-15 n/a BOND FUND 277067000 0.00 51,854.92
09-03-15 n/a INTEREST ACCT 277067001 0.01 6.95
09-03-15 n/a BOND RESERVE 277067003 0.00 281,017.34
09-03-15 n/a REPAIR & REPLACE FUND 277067004 0.00 1,136,581.52 TOTAL 2015 HA $4.3M MULTIFAMILY HOUSING REVENUE BONDS 1,469,460.73$
FISCAL AGENT CASH
CITY OF PALMDALE
TREASURER'S REPORT OF INVESTMENTS
July 31, 2022
BOND PROCEEDS
2017 PFA $17.4M LEASE REVENUE BONDS
Fiscal Agent: U.S. Bank National Association (fka First Trust) 04-05-17 n/a REVENUE FUND 271128000 0.00 0.64
04-05-17 n/a PRINCIPAL ACCT 271128002 n/a 0.00
TOTAL 2017 PFA $17.4M LEASE REVENUE BONDS 0.64$
Total City Held Cash (XXX-114000) $516,817.13
GRAND TOTAL - FISCAL AGENT CASH 42,516,041.64$
CITY OF PALMDALE
TREASURER'S REPORT OF INVESTMENTS
July 31, 2022
Cash on Hand 27,297,955$
Pooled Cash Investments
City: 273,845,816$
Insur Fund: $6,275,540 280,121,356$
Library Investments $12,487
Subtotal 307,431,798$
City/AD/CFD/PCA/PFA/HA
Fiscal Agent Cash 42,516,042$ *
Grand total 349,947,840$
The interest rate quoted on LAIF, AIM, and Fiscal Agent/Trustee accounts is the most current rate available.
LAIF & AIM interest rates are as of July 31, 2022.
\\cityofpalmdale.org\Finance\general\Cash and Investment\Investment\Investment Reports\22-23\01 July 2022\[01 July 2022 Investment Report City.xls] July Monthly
SUMMARY OF CASH AND INVESTMENTS
CITY OF PALMDALE
TREASURER'S REPORT OF INVESTMENTS
July 31, 2022
CITY OF PALMDALE
POOLED CASH - LOCAL AGENCY INVESTMENT FUND (LAIF), CALIFORNIA ASSET MANAGEMENT PROGRAM (CAMP), & UBS FINANCIAL SERVICES July 31, 2022
TRANSACTION INTEREST
DATE DEPOSIT WITHDRAWAL RECEIVED BALANCE
CITY ACCOUNT 98-19-620
Beginning Balance 45,118,304.25$
07/15/22 -$ 57,005.06$
Subtotal -$ -$ 57,005.06$ 45,175,309.31$ PCA ACCOUNT 40-19-060
Beginning Balance 37,234,403.09$
07/15/22 -$ 64,365.32$ Subtotal -$ -$ 64,365.32$ 37,298,768.41$ LIBRARY ACCOUNT 16-19-012
Beginning Balance 12,463.81$
07/15/22 -$ 23.33$
Subtotal -$ -$ 23.33$ 12,487.14$ ARPA ACCOUNT 19-19-004
Beginning Balance 17,724,498.78$
07/15/22 -$ 33,183.97$ Subtotal -$ -$ 33,183.97$ 17,757,682.75$
CAMP - CALIFORNIA ASSET MANAGEMENT PROGRAM
Beginning Balance 249,320.70$
07/31/22 - $ 347.26$ Subtotal -$ -$ 347.26$ 249,667.96$ UBS Financial Services
Beginning Balance 376,210.16$
07/31/22 (337,500.00)$ 1.04$
Subtotal -$ (337,500.00)$ 1.04$ 38,711.20$ Total -$ (337,500.00)$ 154,925.98$ 100,532,626.77$ 100,282,958.81$
CITY OF PALMDALE
TREASURER'S REPORT OF INVESTMENTS
July 31, 2022
TN= US Treasury C= Call
FP= Federal Paper M= Maturity
CD= Certificate of Deposit CB= Corporate Bond
FACE
PURCHASEMATURITY REDEMPTION VALUE INTEREST NET INVESTED GAIN/
ISSUER DATE DATE DATE REDEEMED RECEIVED FUNDS AMOUNT (LOSS) -$ -$ -$ -$ $0.00 Total Number of Transactions: 0
CITY OF PALMDALE
POOLED CASH - INVESTMENTS MATURED OR CALLED
July 31, 2022
CITY OF PALMDALE
TREASURER'S REPORT OF INVESTMENTS
July 31, 2022
TN = US Treasury
FP = Federal Paper
CD = Certificate of Deposit
CN = Corporate Notes ACCRUED
PURCHASE MATURITY FACE PREMIUM / PURCHASE INTEREST NET Yield
ISSUER DATE DATE VALUE (DISCOUNT) PRICE PURCHASED PURCHASE -$ -$
-$ -$
-$ -$
-$ -$
-$
-$ -$ -$ -$ -$ Total Number of Transactions: 0
CITY OF PALMDALE
POOLED CASH - INVESTMENTS PURCHASED
July 31, 2022
SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF PALMDALE
TREASURER'S REPORT OF INVESTMENTS
July 31, 2022
PURCHASE MATURITY ACCOUNT/ INTEREST INVESTED
DATE DATE FUND INSTITUTION RATE AMOUNT TOTAL
STATE OF CALIFORNIA LOCAL AGENCY INVESTMENT FUND
09-01-84 n/a SA ACCOUNT 65-19-035 0.78 8,707,822.16
TOTAL LAIF ACCOUNTS 8,707,822.16$
FISCAL AGENT CASH
BOND PROCEEDS
CRA - 2002 Sub Lien Tax Allocation Bonds $5.3M ($5,329,748.25) Fiscal Agent: U.S. Bank National Association
08-20-02 n/a RESERVE FUND 94460700 0.01 528,143.84
08-20-02 n/a INTEREST ACCT 94460701 0.01 28.94
08-20-02 n/a PRINCIPAL ACCT 94460702 0.01 0.15
TOTAL CRA - 2002 Sub Lien Tax Allocation Bonds $5.3M ($5,329,748.25) 528,172.93$
BOND PROCEEDS
2016 SA $31.5M Tax Allocation Refunding Bonds Series A
Fiscal Agent: U.S. Bank National Association (fka First Trust) 04-26-16 n/a DEBT SERVICE 245113000 0.00 1.29
04-26-16 n/a INTEREST ACCT 245113001 N/A 0.00
TOTAL 2016 SA $31.5M Tax Allocation Refunding Bonds Series A 1.29$ GRAND TOTAL - FISCAL AGENT CASH $528,174
SUMMARY OF CASH AND INVESTMENTS
Cash on Hand 3,561,677$ $3,559,763
$0
Pooled Cash Investments 8,707,822$ $1,914
$3,561,677
Successor Agency Fiscal Agent Cash 528,174$ *
Grand total 12,797,673$
* The interest rate quoted on LAIF and Fiscal Agent/Trustee accounts is the most current rate available.
LAIF interest rates are as of July 31, 2022.
\\cityofpalmdale.org\Finance\general\Cash and Investment\Investment\Investment Reports\22-23\01 July 2022\[01 July 2022 Investment Report Successor Agency.xls]June 2022 Monthly
SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF PALMDALE
TREASURER'S REPORT OF INVESTMENTS
POOLED CASH - LOCAL AGENCY INVESTMENT FUND (LAIF)
July 31, 2022
TRANSACTION INTEREST
DATE DEPOSIT WITHDRAWAL RECEIVED BALANCE
SA ACCOUNT 65-19-035
Beginning Balance 8,700,687.94$
07/15/22 7,134.22$
Subtotal -$ -$ 7,134.22$ 8,707,822.16$ City Council Staff Report
DATE: SEPTEMBER 07, 2022
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: PUBLIC WORKS DEPARTMENT
ENGINEERING DIVISION
DISTRICT: 4
SUBJECT: APPROVE FINAL PARCEL MAP NO. 83189 LOCATED AT
PEARBLOSSOM HWY AND 52ND STREET EAST
ISSUE
Approve Final Parcel Map No. 83189 located at Pearblossom Hwy and 52nd Street East.
RECOMMENDATION
Staff recommends that the City Council approve Final Parcel Map No. 83189 and authorize the City Clerk to execute City Clerk’s Statement and Special Assessments Statement and authorize the Acting City Surveyor to execute the City Surveyor’s Statement and file the map with the County Recorder.
BACKGROUND
Final Parcel Map No. 83189 is a 28.84-acre subdivision, legally creating three (3) lots. All proposed lot sizes and dimensions comply with the City’s Zoning Ordinance. The subject property is located at Pearblossom Hwy and 52nd Street East. The applicant for this final parcel map is Four Points Enterprises, LLC, A California Limited Liability Company. This tentative parcel map was approved by the Planning Commission on April 08, 2021 , by Resolution No. PC-2021-010.
This final parcel map is consistent with the tentative parcel map and all parcel map conditions of approval have been met . The Acting City Land Surveyor has reviewed the final map for technical accuracy and verifies it is in compliant with the Subdivision Map Act.
FISCAL IMPACT
There is no fiscal impact associated with this action.
Report to Mayor and City Council
Re: Approval of Final Parcel Map No. 83189
September 07, 2022
STRATEGIC PLAN
Goal III: Invest in infrastructure to improve community livability.
A. Plan and maintain safe and attractive neighborhoods, streets, facilities, and public spaces with exciting programming that promotes active fun for everyone.
Prepared by: Chuck Heffernan P.E., Director of Public Works Certified as to availability of Funds: Janelle Samson, Director of Finance Approved by: Ronda Perez, Interim City Manager
Approved as to form: Scott E. Porter, Acting City Attorney
ATTACHMENTS
1. Final Parcel Map No. 83189
City Council Staff Report
DATE: SEPTEMBER 7, 2022
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: PUBLIC WORKS DEPARTMENT
MAINTENANCE DIVISION
DISTRICT: All
SUBJECT: APPROVE PURCHASE ORDER NO. 202 30016 WITH PLUMBER’S DEPOT FOR ONE (1) NEW GAPVAX MC1510-3S4S COMBINATION
JET/VACUUM TRUCK IN AN AMOUNT NOT TO EXCEED
$549,945.72
ISSUE
Approve Purchase Order No. 20230016 with Plumber’s Depot for One (1) New GapVax MC1510-3S4S Combination Jet/Vacuum Truck in an amount not to exceed $549,945.72.
RECOMMENDATION
Staff recommends that the City Council:
1. Approve Purchase Order No. 20230016 with Plumber’s Depot for One (1) New GapVax MC1510 -3S4S Combination Jet/Vacuum Truck , in an amount not to exceed $549,945.72.
2. Authorize the Interim City Manager or her designee to authorize Purchase Order No. 20230016 with Plumber’s Depot, including minimal and/or non -substantive changes.
BACKGROUND
With the adoption of the Fiscal Year 2022 -2023 Budget, the City approved the purchase of a replacement GapVax combination jet/vacuum truck for the Maintenance Division.
The City is utilizing cooperative pricing through Sourcewell Contract No. 101221-GPV with GapVax, Inc . for the purchase of this vehicle . This cooperative agreement has an initial four-year term effective from December 20, 2021 through November 29, 2025, with an option to renew for one (1) additional one -year period through November 29, 2026 at Sourcewell’s discretion. The vehicle will be purchased from Plumber’s Depot, who is the exclusive distributer of GapVax Combination Jet/Vacuum Truck s for the lower region of California, including Southern California and the lower portions of Central California.
Report to Mayor and City Council
Re: Approve Purchase Order No. 20230016 with Plumber’s Depot September 7, 2022
DISCUSSION
The current GapVax combination jet/vacuum truck is used daily by Street Maintenance for storm drain and catch basin cleaning and maintenance. The existing truck is a 2011 model that has over 74,000 miles and over 8,000 hours of use, which is equivalent to 350,000 miles. Based on its age and usage, it qualifies for replacement under the City’s Fleet Replacement Policy.
With the purchase of the new GapVax MC Series Combination Jet/Vacuum Truck (MC1510-3S4S), the City will be trading in the current GapVax truck to Plumber’s Depot.
In return, the City will receive a discount of $45,000 off the cost of the new vehicle.
Staff recommends that the City Council Approve purchase order 20230016 with Plumber’s Depot for One (1) New GapVax MC1510-3S4S Combination Jet/Vacuum Truck in an amount not to exceed $549,945.72.
FISCAL IMPACT
The purchase order amount for One (1) New GapVax MC1510-3S4S Combination Jet/Vacuum Truck for FY 2022-2023 will not exceed $549,945.72. Sufficient funds are budgeted in Fleet Maintenance Account 15433006-774400.
STRATEGIC PLAN
Goal II: Ensure long-term fiscal health of the City and maintain funding for services.
A. Manage resources, costs, and liabilities to ensure the City’s long-term fiscal health.
Goal III: Invest in infrastructure to improve community livability.
B. Seek innovative, cost effective, customer focused methods of service delivery.
Prepared by: Chuck Heffernan, Director of Public Works
Certified as to availability of Funds: Janelle Samson, Director of Finance Approved by: Ronda Perez, Interim City Manager
Approved as to form: Scott E. Porter, Acting City Attorney
ATTACHMENTS
1. Purchase Order No. 20230016 Plumber’s Depot
2. Sourcewell Contract No. 101221-GPV
3. Plumber’s Depot Quote 28033 – GapVax
101221-GPV
Rev. 3/2021 1
Solicitation Number: RFP #101221
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and GapVax Inc., 575 Central Avenue, Johnstown, PA 15902 (Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Sewer Vacuum, Hydro-Excavation, and Municipal Pumping Equipment with Related Accessories and Supplies from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires November 29, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.
C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All rights will cease upon expiration or termination of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.
101221-GPV
Rev. 3/2021 2
Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be
101221-GPV
Rev. 3/2021 3
returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.
C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change;
101221-GPV
Rev. 3/2021 4
x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government- owned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell
101221-GPV
Rev. 3/2021 5
contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.
Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum; the terms of which will be negotiated directly between the Participating Entity and the Supplier. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:
101221-GPV
Rev. 3/2021 6
x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, supply issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).
The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased
101221-GPV
Rev. 3/2021 7
by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.
D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.
101221-GPV
Rev. 3/2021 8
E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers,
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resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.
4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier in violation of applicable patent or copyright laws.
5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.
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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:
1. Workers’ Compensation and Employer’s Liability.
Workers’ Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms
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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.
Minimum Limits:
$2,000,000
5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is
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primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.
Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.
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21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.
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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names
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of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
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and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by an Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.
O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.
R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.
Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.
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T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.
Sourcewell GapVax Inc.
By: __________________________ By: __________________________ Jeremy Schwartz Gary A. Poborsky
Title: Chief Procurement Officer Title: President
Date: ________________________
Date: ________________________
Approved:
By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________
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Bid Number: RFP 101221 Vendor Name: GapVax Inc
Quote
Date
4/25/2022
Estimate #
28033
Name / Address
City of Palmdale
Public Works
39110 3rd Street East
Palmdale, CA 93550
Ship To
City of Palmdale
39110 3rd Street East
Palmdale, CA 93550
PLUMBERS DEPOT INC.
3921 W. 139th Street
Hawthorne, CA 90250
Rep
JAM
Serial #
Signature and Na...
Fax #
(310)355-1711
Total
Subtotal
Sales Tax (9.5%)
Item Description Qty Price Total
MC-1510 Gap Vax MC Series Combination Jet/Vacuum Machine 1 541,297.46 541,297.46T DISCT% Discount Applied % -45,000.00 -45,000.00
FRT-001 Freight - Prepay & Add 6,500.00 6,500.00
_____________________________________
$549,945.72
$502,797.46
$47,148.26
SOURCEWELL CONTRACT NO. 122017-GPV
PREPARED BY
Plumber's Depot 3-26-2021
PREPARED FOR
QUOTE
Adam Dyer
City of Palmdale
PRICING FROM
4/7/2022
QUOTE ID
22-8950
QUOTE
QUOTE ID: 22-8950
ALPHA OPTION DESCRIPTION NOTES QTY
CHA001 WESTERN STAR 4700SF 6X4 - 455 HP - 66,000 LB. GVWR - AUTO MODEL YEAR 2022 1 STD 10 USABLE YARD DEBRIS TANK MADE OF 3/16'' ASTM A-572 GRADE 50 EXTEN STEEL STANDARD
STD FULL-OPENING REAR TAILGATE STANDARD
STD STAINLESS STEEL TAILGATE SEALING ROD STANDARD
STD FOUR HYDRAULIC REAR DOOR LOCKS STANDARD
STD DUAL TAILGATE LIFT CYLINDERS STANDARD
STD THREE TIE-OFF ANCHORS ON TOP OF BODY STANDARD
STD FIVE YEAR WARRANTY ON DEBRIS TANK AGAINST RUST THROUGH, DISTORTION AND
CRACKS STANDARD
STD THREE TIE-OFF ANCHORS ON TOP OF THE BODY 6' APART STANDARD A1B STAINLESS DEBRIS BODY FLUSH OUT SYSTEM 1
A2C DRAIN AT BOTTOM OF TAILGATE - 6" BRASS KNIFE VALVE WITH PNEUMATIC ACTUATOR VALVE IS NOT 100% LEAK PROOF 1 A3-CS FLOAT TYPE LIQUID LEVEL INDICATOR ON SIDE OF DEBRIS TANK 1 A5 TRASH PUMP - STANLEY 3" 450 GPM WITH LAY-FLAT HOSE AND CAM-LOC FITTINGS NOT RECOMMENDED FOR CONTINUOUS USE 1
A12A FILTER SCREEN FOR DRAIN VALVE (LONG BOX) REQUIRES A2 1 A17 UPGRADE TO STAINLESS STEEL DEBRIS TANK 1
A20 UPGRADE TO 1/4" DEBRIS TANK 1
A21 CURBSIDE LADDER TO PORT INSPECTION AREA 1
A18 PURGE VALVE AT GRAVITY DRAIN (1-1/4" BALL VALVE) 1
A22A GALVANIZED BOLT ON TAILGATE SPLASH SHIELDS 1
STD 1500 GALLON WATER TANK MADE OF 3/16'' 304 STAINLESS STEEL STANDARD STD 4" HIGH ANTI-SIPHON RING WITH (4) 2-1/2" HOLES STANDARD
STD WATER TANK LEVEL SIGHT TUBE ON CURBSIDE STANDARD
STD DRAIN VALVE AT BOTTOM OF WATER TANK STANDARD
STD 3" FILL LINE WITH 2-1/2" FIRE HOSE CONNECTION CURBSIDE STANDARD STD 3" WATER STRAINER WITH STAINLESS STEEL SCREEN ON WATER TANK FILL LINE STANDARD STD 3" SUPPLY LINE TO WATER PUMP MOUNTED AT REAR HINGE PIN STANDARD
STD FIVE YEAR WARRANTY ON WATER TANK AGAINST RUST THROUGH, DISTORTION AND
CRACKS STANDARD
B10 ADDITIONAL 3" FILTER BETWEEN TANK AND PUMP (3" Y-STRAINER) NOT COMPATIBLE WITH J14 1 B23A GALVANIZED BAFFLES IN THE WATER TANK 1
B30 UPGRADE TO BUTTERFLY VALVE IN 3" SUPPLY LINE STANDARD
STD DUAL STAINLESS STEEL SHUTOFF FLOAT BALLS STANDARD
STD NOISE & VIBRATION DAMPENING MOUNTS STANDARD
STD STAINLESS STEEL VEE-WIRE SAFETY SCREEN STANDARD
2023 MC1510-3S4S COMBINATION JET/VAC
April 25, 2022
NOTE: THE GAPVAX VHE UNIT MAY EXCEED FEDERAL BRIDGE ALLOWABLE WEIGHTS WHEN LOADED WITH WATER, OR DEBRIS, AND/OR BOTH WATER AND DEBRIS COMBINED. PLEASE CONSULT FACTORY.
STD 6" SAFETY VACUUM RELIEF STANDARD
STD PANIC SWITCH FUNCTION FOR VACUUM STANDARD
C17 UPGRADE TO HIBON 840 XL VACUUM PUMP 4,000 CFM AND 27" HG REQUIRES A20 1
STD TRI-PLEX WATER PUMP SYSTEM STANDARD
STD 800 PSI WASHDOWN CIRCUIT WITH 50' X 1/2" HOSE STANDARD
STD AIR PURGE SYSTEM FOR PRIMARY CIRCUIT STANDARD
STD LOW POINT DRAIN VALVES ON WATER LINES STANDARD
STD SET WASHDOWN CIRCUIT TO FULL WORKING PRESSURE 1
D3A GIANT GP8000 SERIES WATER PUMP RATED 80 GPM @ 2,500 PSI 1 D7A 50' X 1/2" HAND GUN REEL FOR WASHDOWN CIRCUIT 1
STD 8" FRONT MOUNTED TELESCOPING BOOM WITH 26' REACH AND 180 DEG. ROTATION STANDARD STD 180 DEGREE POWER ROTATION VIA WORM DRIVE STANDARD
STD DUAL 4" LIFT CYLINDERS STANDARD
STD CAB PROTECTION RACK STANDARD
E6 REMOTE LUBE FOR BOOM LIFT AND ROTATION 1
STD FRONT FRAME MOUNTED HOSE REEL WITH 180 DEGREE ARTICULATION STANDARD STD HOSE REEL RATED FOR 800' OF HOSE AND 4,000 PSI STANDARD
STD EXTERIOR HOSE EXPANSION RIBS STANDARD
F1A FOOTAGE COUNTER ON SIDE OF SPOOL 1
F6 UPGRADE FRONT HOSE REEL TO POWER ARTICULATE VIA HYDRAULICS 1 F11 AUTOMATIC HOSE LEVEL WINDER (INCLUDES "J-HOOK" STLYE HOSE GUIDE) 1
STD CAB-MOUNTED AIR SHIFT CONTROLS FOR BLOWER, HYDRAULICS, AND WATER PUMP STANDARD
STD CONTROL PANEL MOUNTED AT FRONT HOSE REEL STANDARD
STD OPERATOR CONTROL PANEL INCLUDES GUAGES FOR ENGINE, HYDRAULICS, VACUUM,
AND WATER PUMP STANDARD
STD PANIC SWITCH TO RELIEVE WATER PRESSURE AND VACUUM STANDARD STD 30' PENDANT REMOTE WITH BOOM FUNCTIONS STANDARD
G2E G2E CONTROL SYSTEM WITH PV780 DISPLAY INCLUDES: 1
LOW WATER SHUTDOWN PROTECTION 1
HIGH WATER TEMPERATURE SHUTDOWN PROTECTION 1
ENGINE OVERSPEED PROTECTION 1
ON-SCREEN DIAGNOSTICS FOR WATER, PTO AND ENGINE LEVELS 1 TEMPERATURE AND PRESSURE LEVELS FOR VACUUM, WATER, HYDRAULICS 1 PROVISION FOR INCLUDING DIGITAL FOOTAGE COUNTER ON SCREEN F1C NOT INCLUDED 1 E-STOP FOR WATER VACUUM AND HYDRAULICS 1
TRANSMISSION CONTROL FOR SHIFTING OUTSIDE OF THE CAB 1
OMNEX TD1140 WIRELESS SYSTEM WITH INTEGRAL 50' PENDANT INCLUDES: 1 HOSE SPOOL IN/OUT WITH SPEED CONTROL 1
FRONT HOSE REEL WATER ON/OFF, PRESSURE ON/OFF 1
G4 HIGH DEBRIS LEVEL LIGHT & ALARM REQUIRES A3 1
STD TRUCK-LITE LED RUNNING (MARKER) LIGHTS STANDARD
STD LED STOP/TAIL/TURN LIGHT WITH POLISHED STAINLESS STEEL BOXES STANDARD H5B (2) BOOM WORK LIGHTS - HELLA LED WORK LIGHTS (PN: LHT022429) 1 H6B (2) REAR WORK LIGHTS - HELLA LED WORK LIGHTS (PN: LHT022429) 1 H7BA (2) SIDE WORK LIGHTS - HELLA LED WORK LIGHTS (PN: LHT022429) (1 PER SIDE) 1 H15C WHELEN ION SUPER LED FLASHERS - 8 LIGHT HEADS 1
2 ON EACH SIDE FRONT @ 90 DEGREES, 2 ON EACH SIDE REAR 1 H22 REAR ARROW LIGHT - LOW PROFILE LED ARROW STICK 1
H39B TWO HIGH INTENSITY LED WORK LIGHTS (HELLA PB1500) ON FRONT HOSE REEL TO SHINE INTO MANHOLE 1
STD 25' FIRE HOSE BASKET STANDARD
I6E-CS ALUMINUM, 36" WIDE X 24" TALL X 24" DEEP, MOUNTED ON THE CURBSIDE 1 I7B-CS 36" TOOL BOX - ALUMINUM, 36" WIDE X 24" TALL X 24" DEEP, MOUNTED ON THE CURBSIDE 1
I14 TRAFFIC CONE HOLDER ON DRIVER'S SIDE 1
I14C TRAFFIC CONE HOLDER ON CURBSIDE 1
I22 UPGRADE TUBE TRAYS TO POLISHED STAINLESS STEEL 1
I26B TWO BUMPER TOOL BOXES - ALUMINUM, 16" HIGH X 12" WIDE X 18" DEEP WITH FOLD DOWN DOOR 1
STD DOT LIGHTING / FENDERS / MUD FLAPS / TAILGATE SAFETY PROP, ICC LIGHTS STANDARD
STD REMOTE ACTUATED BODY SAFETY PROP STANDARD
STD 70 GALLONS AW-46 HYDRAULIC OIL, LEVEL/TEMPERATURE GAUGE, SHUTOFF ON
SUCTION STANDARD
STD REAR BUMPER, TRIANGLE KIT, FIRE EXTINGUISHER, BACKUP ALARM STANDARD STD ALLISON 10-BOLT PTO UPGRADE STANDARD
STD PAINTED WITH PPG URETHANE PAINT STANDARD
STD PAINT BODY WHITE STANDARD
STD PAINT FRAME AND PARTS BLACK STANDARD
STD PAINT HOSE REEL AND BOOM BLACK STANDARD
STD FLEET FINISH STANDARD
STD 25 FEET OF VACUUM TUBING (5) AND CLAMPS STANDARD
STD TIGER TAIL HOSE GUIDE STANDARD
STD TWO BLUE STAR SEWER CLEANING NOZZLES STANDARD
M3 FILL HOSE 25' X 2 1/2" 1
M5C LEADER HOSE 25' X 1" 1
M9H 1" PIRANHA SEWER HOSE - 3,000 PSI X 800 FT PLASTIC (BLUE) (PN: CAT022382) 1 M29D FOUR CAMERA - BACK-UP CAMERA SYSTEM WITH 9" COLOR MONITOR - INCLUDES FRONT, REAR, AND SIDES. SIDES TO ACTIVATE WITH TURN SIGNALS - (1) TV-905 A, (1) 1 ** $45,000.00 Trade-In Valve For Single Axle Gapvax Truck ( On Discount Line) 1
PRICE OF BASE UNIT WITH OPTIONS 541,297.46$
DISCOUNT 45,000.00$
DELIVERY 6,500.00$
ESTIMATED SUBTOTAL: 502,797.46$
SALES TAX 47,148.26$
TOTAL PRICE (PER UNIT) 549,945.72$
SIGNATURE DATE
QUOTE ID PRICING FROM
22-8950 6/17/2020
*** FOB DESTINATION *** TERMS - NET, 15% DOWN ***
DUE TO EXTREME MARKET VOLATILITY AND PENDING U.S. GOVERNMENT SECTION 232 TRADE CASES ALL PRICES AND AVAILABILITY ARE
SUBJECT TO CHANGE WITHOUT NOTICE, ALL QUOTES TO BE CONFIRMED AT TIME OF ORDER Please return a signed copy to [email protected]
PRICING SUMMARY
City Council Staff Report
DATE: SEPTEMBER 7, 2022
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: PUBLIC WORKS DEPARTMENT
MAINTENANCE DIVISION
DISTRICT: All
SUBJECT: APPROVE PURCHASE ORDER NO. 202 30045 WITH NIXON-EGLI EQUIPMENT CO. FOR ONE (1) NEW MAINTAINER MTS -1-084
SERVICE TRUCK IN AN AMOUNT NOT TO EXCEED $169,237.72
ISSUE
Approve Purchase Order No. 20230045 with Nixon-Egli Equipment Co. for One (1) New Maintainer MTS-1-084 Service Truck in an amount not to exceed $169,237.72.
RECOMMENDATION
Staff recommends that the City Council:
1. Approve Purchase Order No. 20230045 with Nixon-Egli Equipment Co. for One (1) New Maintainer MTS -1-084 Service Truck in an amount not to exceed $169,237.72.
2. Authorize the Interim City Manager or her designee to authorize Purchase Order No. 2023 0045 with Nixon-Egli Equipment Co. , including minimal and/or non - substantive changes.
BACKGROUND
With the adoption of the Fiscal Year 2022-2023 Budget, the City approved the purchase of a new service truck with crane attachment for the Traffic Engineering and Maintenance Divisions to help meet their operational needs.
The average lead time for this type of vehicle is a minimum of eighteen (18) months ; however, staff located a Maintainer MTS-1-084 (Stock# 219131) Ford F550 Automatic Single Cab with Diesel Powered Chassis available for purchase and immediate deployment from Nixon-Egli Equipment Co.Therefore, staff sought and received approval from the Director of Finance to authorize the purchase without competitive procurement.
Report to Mayor and City Council
Re: Approve Purchase Order No. 20230045 with Nixon-Egli Equipment Co.
September 7, 2022
DISCUSSION
The new Maintainer MTS-1-084 Service Truck (Stock# 219131) Ford F550 4x2 Automatic Single Cab with Diesel Powered Chassis will be shared between Traffic Signal & Street Light Maintenance and Fleet Maintenance for cabinet and signal service installation, moving heavy traffic signal equipment (e.g., concrete pull boxes, traffic signal cabinets, fiber optic vaults, 1500-lb wire reels, etc.), and mobile fleet service repairs.
With current vehicle shortages and extremely long build times, the purchasing opportunity available through Nixon-Egli Equipment Co. for the Maintainer MTS-1-084 Service Truck is in the best interest of the City. If the City were to follow the competitive procurement process, it would likely result in zero bids and/or a new build proposal with a $15,000 - $50,000 increase in cost and at least an 18–24-month lead time.
Staff recommends that the City Council approve Purchase Order No. 20230045 with Nixon-Egli Equipment Co. for One (1) New Maintainer MTS-1-084 Service Truck in an amount not to exceed $169,237.72.
FISCAL IMPACT
The purchase order amount for One (1) New Maintainer MTS-1-084 Service Truck for FY 2022-2023 will not exceed $169,237.72. Sufficient funds are budgeted in Fleet Maintenance Account 15433006-774400.
STRATEGIC PLAN
Goal II: Ensure long-term fiscal health of the City and maintain funding for services.
A. Manage resources, costs, and liabilities to ensure the City’s long-term fiscal health.
Goal III: Invest in infrastructure to improve community livability.
B. Seek innovative, cost effective, customer focused methods of service delivery.
Prepared by: Chuck Heffernan, Director of Public Works
Certified as to availability of Funds: Janelle Samson, Director of Finance Approved by: Ronda Perez, Interim City Manager
Approved as to form: Scott E. Porter, Acting City Attorney
ATTACHMENTS
1. Purchase Order No. 20230045 Nixon-Egli Equip Co.
2. Memo – Purchase Approval Nixon-Egli_Signed
3. Nixon-Egli Quote 100608 – Maintainer MTS-1-084
www.nixon-egli.com
SO. CALIFORNIA: 2044 South Vineyard Avenue, Ontario, CA 91761 • (909) 930-1822 • FAX (909) 923-2356 NO. CALIFORNIA: 800 East Grant Line Road, Tracy, CA 95376 • (209) 830-8600 • FAX (209) 830-8884
City of Palmdale July 27, 2022
39110 Third St E
Palmdale, CA 93550
Attention – Adam Dyer
Nixon Quote #100608
Reference – Maintainer MTS-1-084
Dear Adam,
We are pleased to quote you Maintainer MTS-1-084 Service Truck (Stock# 219131) equipped as follows:
Chassis: Ford F550 4x2 Automatic Single Cab Diesel Powered Chassis --- Maintainer Body ---
➢ MTS-1-084, 52" High X 23" Deep Compartments, 11' Long Body, 14 / 12 Ga. Body with 14-gauge deck- plate compartment tops & back, 44" x 21" wheel well opening, fuel fill(s) recessed into body side rail.
Galvanneal body includes Cabinets with reinforced floors, clean out drains and adjustable aluminum shelving package (250 lb. capacity),
3/16" Aluminum doors with Three Point D-ring door latches and gas spring door holders, 49"W center deck floor is 1/8" diamond plate.
Also includes wheel skirting, front body bulkhead, rear 10" tall hinge down tailgate, mud flaps, rear body grab handles,
ICC recessed LED lights & reflectors, includes 2 rear oval strobes (Buyers SL66CA) 97dB backup alarm, and Mini I.C.C. safety kit (2.5 lb ABC fire extinguisher & hazard reflectors).
Body primed and undercoated, splatter-coating on compartment interiors. ➢ Tall Tower Crane reinforcement for MTS 1 or 2 ton service body (up to 75,000 ft*lb) NOTE: For individual crane equipment & accessory items ie. adj. boom saddle, outrigger pkgs., body leveling pkgs., hyd. pkgs. to operate a crane or other hyd. drive components
--- Compartment Equipment & Accessories ---
➢ Pressurized Storage System (PSS), 2-blowers with filters ➢ Tall Oxy / Act bottle storage w/ratchet strap, vents, "J" hks. & Reinforced floor ➢ 11’ Feet of Master Compartment Locking System for steel body. Spring loaded with padlock guards for both side packs
--- Hydraulic Power Package ---
➢ Closed center LS hydraulic power package, includes air shift PTO (requires chassis air system)
➢ Includes: pump, std oil reservoir with in-tank filter, vented fill cap, sight gauge
--- Crane Equipment & Accessories ---
➢ H7024TT Crane 7,000 lb max capacity (45,100 ft*lb) with hydraulic extend hex-boom 11'-24' ➢ Crane includes a true independent proportional wireless remote, holder with storage sensor, indicator light &
www.nixon-egli.com
SO. CALIFORNIA: 2044 South Vineyard Avenue, Ontario, CA 91761 • (909) 930-1822 • FAX (909) 923-2356 NO. CALIFORNIA: 800 East Grant Line Road, Tracy, CA 95376 • (209) 830-8600 • FAX (209) 830-8884
external antenna, ACC, gear winch, crane hour meter, engine start/stop, A2B, overload system, holding valves & load block with non-live-swivel safety hook.
➢ Annual crane inspection (Initial inspection)
➢ Backup cable for wireless crane remote, 35ft (#022585) ➢ Install hydraulic crane on body - includes boom saddle, and valve well with HD reinforced cover
--- Outriggers & Accessories ---
➢ Outriggers for cranes up to 45,100 ft*lb, hydraulic up/down rear outriggers (2) with manual extend in/out on crane side (30" extend)
--- Chassis Equipment & Accessories ---
➢ Spring or spacer leveling package added to one side of chassis suspension (1-Ton) ➢ Standard PTO package for electric-over-hydraulic required on chassis with automatic transmission.(Ford F450-F550, F650-F750 & Ram 4500-5500) ➢ Electronic engine speed control - computer set - electronic engine ➢ Camera, relocate existing chassis camera to rear of body
--- Welder / Generator / Inverter / Power Equipment --- ➢ Mounting angles
--- Air Compressor Equipment & Accessories ---
➢ VMAC Predatair 40 CFM rotary screw hydraulic driven air compressor w/ white cover (Closed-Center) ➢ 40 CFM @ 150 psi with 17 gallon air tank (painted black) with moisture drain & integral hydraulic oil cooler. ➢ Includes control panel, mounted near body's switch panel Note: Hydraulic requirement = 14 gpm (May require large pump kit, not included), ➢ Cold weather package included (cooler bypass), additional oil warming valve NOT available 24"L x 16.5"W x 18"H, 162 lbs
➢ Hose reel access (fiber box)
➢ Air accessory package - 1/2" X 50' Filter / lubricator / regulator, spring rewind reel 022671 (J spring), hose & ball stop
--- Lighting / Electrical Equipment & Accessories ---
➢ Exterior 12v LED flood light 022232 (2,100 lumens)
➢ Interior 12 v. LED strip light (can be used in O/A compartments)
--- Painting Equipment & Accessories ---
➢ 11 Feet of unit painted urethane "White" color. Not a base coat/clear coat or Metallic Note: Includes protective spray covering on compartment fronts, bottom door frames, outside area around wheel wells, outer vertical outrigger tubes, rear bumper face & step surface Note: Due to variations in OEM paint products and application methods, Maintainer cannot guarantee a perfect paint match on color
Note: For colors other than white additional charges will be required Feet of Protective Spray Covering - MTS - cargo center deck, compartment tops & sides, front bulkhead, tail gate & extension, bumper and/or workbench area
www.nixon-egli.com
SO. CALIFORNIA: 2044 South Vineyard Avenue, Ontario, CA 91761 • (909) 930-1822 • FAX (909) 923-2356 NO. CALIFORNIA: 800 East Grant Line Road, Tracy, CA 95376 • (209) 830-8600 • FAX (209) 830-8884
--- Roll-Out drawer and Tray Equipment & Accessories --- ➢ DuaLock (7) drawer aluminum set 29"W x 18"D x (1)-7", (3)-5", (3)-3"H, (300 lb. cap. per drawer) Includes top shelf
7" bottom space, overall height 41.50", #020017, Installed ➢ (2) Permanent Side-to-Side Dividers, Removable Front-to-Back Dividers DuaLock ➢ (3) drawer aluminum set 38"W x 18"D x (1)-5", (2)-3"H, (300 lb. cap. per drawer) Includes top shelf ➢ 1" bottom space, overall height 14.50", #021068, Installed ➢ (2) Permanent Side-to-Side Dividers, Removable Front-to-Back Dividers Risers for Drawer set / Bolt bin --- Center Deck Equipment & Accessories ---
➢ Flush mount "D" ring tie-downs in bed floor #003217, each
--- Rear Bumper & Accessories ---
➢ 26" steel workbench bumper with recessed step on one side, 2 side storage compartments ➢ Includes a single mounting pocket for an optional vise / grinder mounting plate Includes: 2 grab handles and strip light for recessed step safety, transverse bar storage (75" long, flush with floor), doors on both sides. Includes a stainless steel rear bumper shell Note: Hitch and trailer plug to be quoted separately ➢ Class IV hitch receiver - 2" receiver - rated at 1,500 lbs. vert. 10,000 lbs. MGTW Note: customer is responsible to verify tow rating of chassis and available GVWR/GCWR remaining after loading of body and all other items. ➢ Trailer plug-in 7-prong flat blade #007486 (RV style)
--- Miscellaneous Equipment & Accessories ---
➢ Vise / grinder removable mounting plate HD, includes drain slots in plate
Unit Price: $153,503.60
Sales Tax (Los Angeles County 10.25%): $15,734.12
Total Price: $169,237.72
The unit quoted above is dealer stock and is subject to disposition or prior sale.
The above price(s) are valid for 30 days.
Thank you for the opportunity to quote on your equipment needs. If you have any further questions, please feel free to contact me.
Sincerely,
Nixon-Egli Equipment CO.
Christian Velasco
Christian Velasco
Municipal Area Manager
(909) 732-9034
City Council Staff Report
DATE: SEPTEMBER 7, 2022
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: PUBLIC WORKS DEPARTMENT
MAINTENANCE DIVISION
DISTRICT: All
SUBJECT: APPROVE PURCHASE ORDER NO. 202 30046 WITH NATIONAL AUTO FLEET GROUP FOR ONE (1) ROADLINE MODEL GP MT
GRAFFITI REMOVAL TRUCK IN AN AMOUNT NOT TO EXCEED
$158,774.26
ISSUE
Approve Purchase Order No. 202 30046 with National Auto Fleet Group for One (1) Roadline Model GPMT Graffiti Removal Truck in an amount not to exceed $158,774.26.
RECOMMENDATION
Staff recommends that the City Council:
1. Approve Purchase Order No. 20230046 with National Auto Fleet Group for One (1) Roadline Model GPMT Graffiti Removal Truck in an amount not to exceed $158,774.26; and
2. Authorize the Interim City Manager or her designee to authorize Purchase Order No. 2023 0046 with National Auto Fleet Group , including minimal and/or non - substantive changes.
BACKGROUND
Graffiti is one of the leading issues reported to the Maintenance Division. Since the beginning of the pandemic, documented graffiti casesthroughout the City have increased 160%, with over 3,500 requests in 2022 alone. Existing staff and equipment are strained to keep up, with no ability to manage graffiti proactively. Therefore, in May 2022, Council approved the purchase of a graffiti removal truck to provide staff with improved equipment specifically made for graffiti abatement to streamline their process and dramatically increase production.
Additionally, a new Maintenance Worker position and second graffiti removal truck were approved in the Fiscal Year 2022 -2023 budget to further aid the graffiti abatement program’s efforts and continue addressing the backlog and growing volume of graffiti work orders.
Report to Mayor and City Council
Re: Approve Purchase Order No. 20230046 with National Auto Fleet Group September 7, 2022
DISCUSSION
The new, second graffiti removal truck and additional technician will effectively increase the graffiti abatement program’s response and abatement times, improving short and long-term efforts to provide a clean and safe community.
The Roadline Model GPMT Graffiti Removal Truck will be fully equipped with up to four airless pumps and corresponding airless spray guns connected by high pressures lines of various length, contained by a reel hose located at the rear of the truck. A hot water high-pressured water blaster will rest on the bed of the truck, which uses a cleaning solution that is carried in the on-board tank to be used for the removal of graffiti. Safety lights will be installed to provide awareness of the truck to other vehicles and pedestrians. The enhancements on the new graffiti truck will allow for a more effective and efficient cleanup of graffiti and save the City on maintenance costs of the older vehicles and equipment currently in use.
To receive the best available pricing on the new Roadline Model GPMT Graffiti Removal Truck, the City is utilizing cooperative pricing with National Auto Fleet Group through Sourcewell Contract No. 091521-NAF.
FISCAL IMPACT
The Purchase Order amount for one (1) Roadline Model GPMT Graffiti Removal Truck with National Auto Fleet Group will not exceed $158,774.26. Sufficient funds are budgeted and available in Fleet Maintenance account 15733006-774400 (Measure AV).
STRATEGIC PLAN
Goal I: Maintain effective public safety and protection for life, property, and the environment.
A. Provide comprehensive and innovative safety services to prevent crime and promote a safe community.
Goal III: Invest in infrastructure to improve community livability.
B. Seek innovative, cost-effective, customer focused methods of service delivery.
C. Plan and maintain safe and attractive neighborhoods, streets, facilities, and public spaces with exciting programming that promotes active fun for everyone.
Prepared by: Chuck Heffernan, Director of Public Works
Certified as to availability of Funds: Janelle Samson, Director of Finance Approved by: Ronda Perez, Interim City Manager
Approved as to form: Scott E. Porter, City Attorney
Report to Mayor and City Council
Re: Approve Purchase Order No. 20230046 with National Auto Fleet Group September 7, 2022
ATTACHMENTS
1. Purchase Order No. 20230046 National Auto Fleet
2. Sourcewell Contract No. 091521-NAF
3. National Auto Fleet Quote – Graffiti Truck
091521-NAF
Rev. 3/2021 1
Solicitation Number: RFP #091521
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and 72 Hour LLC dba: National Auto Fleet Group, 490 Auto Center Drive, Watsonville, CA 95076 (Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires November 8, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.
C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All rights will cease upon expiration or termination of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.
091521-NAF
Rev. 3/2021 2
Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be
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returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.
C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change;
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x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government- owned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell
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contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.
Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum; the terms of which will be negotiated directly between the Participating Entity and the Supplier. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:
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x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, supply issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).
The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased
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by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.
D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.
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E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers,
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resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.
4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier in violation of applicable patent or copyright laws.
5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.
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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:
1. Workers’ Compensation and Employer’s Liability.
Workers’ Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms
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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.
Minimum Limits:
$2,000,000
5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is
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primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.
Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.
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21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.
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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names
091521-NAF
Rev. 3/2021 16
of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
091521-NAF
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and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by an Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.
O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.
R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S. Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.
T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.
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22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.
Sourcewell 72 Hour LLC dba: National Auto
Fleet Group
By: __________________________ By: __________________________ Jeremy Schwartz Jesse Cooper
Title: Chief Procurement Officer Title: Fleet Manager
Date: ________________________
Date: ________________________
Approved:
By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________
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City Council Staff Report
SDATE: SEPTEMBER 7, 2022
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: PUBLIC WORKS DEPARTMENT
CAPITAL IMPROVEMENT PROGRAM DIVISION
DISTRICT: 3 & 4
SUBJECT: AWARD CONSTRUCTION AGREEMENT WITH R.C. BECKER AND SON, INC., FOR PN 800, AVENUE R & 45TH STREET EAST TRAFFIC
SIGNAL AND ROADWAY IMPROVEMENTS PROJECT, IN THE
AMOUNT OF $1,230,049.93 FOR A TERM OF 90 WORKING DAYS
FROM THE DATE OF NOTICE TO PROCEED IS ISSUED UPON
PROCUREMENT OF EQUIPMENT
ISSUE
Award construction agreement with R.C. Becker and Son, Inc., for PN 800, Avenue R & 45th Street East Traffic Signal and Roadway Improvements Project , in the amount of $1,230,049.93 for a term of 90 working days from the date of Notice to Proceed upon procurement of equipment.
RECOMMENDATION
Staff recommends that the City Council:
1. Award construction Agreement No. A -8004 with R.C. Becker and Son, Inc., for PN 800, Avenue R & 45th Street East Traffic Signal and Roadway Improvements Project, in the amount of $1,230,049.93.
2. Authorize the Interim City Manager or her designee to execute Agreement No.
A-8004 with R.C. Becker and Son, Inc., including minimal and/or non-substantive changes.
BACKGROUND
Traffic control at the intersection of Avenue R and 45 th Street East currently allows for the unrestricted flow of eastbound and westbound traffic on Avenue R while northbound and southbound traffic on 45 th Street East is controlled by a stop sign. Project No. 800 includes the procurement and installation of a new, fully actuated traffic signal system and supporting infrastructure that will effectively control all traffic and pedestrian movements at the intersection. Project work also includes construction of more than 10,000 square feet of new pavement on eastbound Avenue R and northbound 45th Street East to widen the roadways toultimate width, complete with new curb, gutter, and sidewalk; resurfacing of ±25,000 square feet of existing pavement; new ADA-compliant curb ramps on the northwest and southwest corners of the intersection; construction of Report to Mayor and City Council
Re: Award of PN 800, Agreement No. A-8004
September 7, 2022