Palmdale City Council
July 7, 2026

LEGISLATIVE BODY

ERIC OHLSEN, MAYOR

AUSTIN BISHOP, MAYOR PRO TEM
RICHARD J. LOA, COUNCILMEMBER

LAURA BETTENCOURT, COUNCILMEMBER
ANDREA ALARCÓN, COUNCILMEMBER

The City of Palmdale offers live AI-powered translation and captions through Wordly in over 60 languages. Please scan the attached QR code or
visit
CityOfPalmdaleCA.Gov/JoinWordly.

Translation QR Code.

Translation QR Code.pdf

Americans with Disabilities Act (ADA) Accommodations
In accordance with the Americans with Disabilities Act of 1990, if you require a disability- related modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at (661) 267-5151 at least 48 hours prior to the meeting.

Public Comment Information
Members of the public may speak for up to
two (2) minutes
on the Consent Calendar,

CITY COUNCIL

SUCCESSOR AGENCY

HOUSING AUTHORITY

CITY COUNCIL CHAMBER
38300 SIERRA HIGHWAY

SUITE B
PALMDALE, CA 93550

TUESDAY, JULY
7, 2026
5:00 PM
www.cityofpalmdaleca.gov

WELCOME
City Council
Tuesday, July
7, 2026
Public Hearings, Appointments, New Business, and Closed Session items. To address the Legislative Body on any agendized item, please complete a speaker card for the City Clerk and indicate the item you wish to speak on. Speaker cards are available in the foyer of the Council Chambers.

Please follow these guidelines to ensure the meeting runs smoothly:

All comments must be respectful and courteous.

Comments that are personal, threatening, obscene, insulting, or that attack others or berate differing viewpoints will not be allowed.

Individuals who violate these rules or disrupt the meeting will be ruled out of order by the Chair and must immediately stop speaking.

Disruptive individuals may be asked to leave the meeting.

1. CALL MEETING TO ORDER

Note: All City Council memberships are reflected in their City Council titles.

2. ROLL CALL

MAYOR OHLSEN, MAYOR PRO TEM BISHOP, COUNCILMEMBERS LOA,

BETTENCOURT, ALARC
Ó
N

COMMISSIONERS FRAGA-SAENZ, BETTS

3. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE

4. PRESENTATIONS

4.1 Recognition of Micah Coupland for Exemplary Leadership, Compassion and Civic Responsibility.

4.2 iSERVE Youth Leadership Academy 2026.

PPT iSERVE Youth Leadership Academy 2026.pptx

4.3 AV EDGE Presentation

AV EDGE Presentation.pptx

5. NON-AGENDA PUBLIC COMMENTS
-
Now is the time for public participation.

6. HOUSING AUTHORITY CONSENT CALENDAR - Now is the time for public participation

All matters listed under the Housing Authority Consent Calendar will be enacted by one motion unless an item(s) is pulled by the Authority, in which case the item(s) will be removed from the Consent Calendar and will be considered separately following this City Council
Tuesday, July
7, 2026
portion of the Agenda.

6.1 Approve amendment to the Exclusive Negotiation Agreement and amendment to the Letter of Loan Commitment between the Housing Authority of the City of Palmdale and Linc 4th Street Palmdale, LP related to a proposed affordable housing development located at Avenue Q and 4th Street East, on a portion of APN 3006-008-921.

SR to Amendment to Agrmt. No. A-9121 ENA with Linc 4th Street Palmdale.docx

Amendment to Agrmt. No. A-9121 ENA with Linc 4th Street Palmdale, LP.docx

Amendment to Letter of Loan Commitment with Linc 4th Street Palmdale, LP.docx

6.2 Approve the minutes from the previous meetings.

Mins 06 02 2026.pdf

Mins 05 05 2026.pdf

7. CONSENT CALENDAR - Now is the time for public participation

All matters listed under the Consent Calendar will be enacted by one motion unless an item(s) is pulled by Council, in which case the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the Agenda.

7.1 Waive full reading of the Resolution(s) and/or Ordinance(s) to be considered and voted on at this meeting. (This allows for reading the title only in lieu of reciting the entire text).

7.2 Receive and File the Monthly Investment Activity Report for May 2026.

SR Monthly Investment Report May 2026.docx

Rpt. Monthly Investment Report May 2026.pdf

7.3 Approve the Second Amendment to the Agreement with Tripepi Smith & Associates, Inc., (Tripepi Smith) for comprehensive media, telecommunications, social media, community outreach, and all related or essential communications services, increasing the Agreement amount by $2,614,000 for a total not to exceed amount of $5,552,000, and exercising two one-year extension options for the full five-year term through December 2028.

SR Agrmt No. A-8626 Second Amendment with Tripepi Smith and Associates, Inc.docx

Agrmt No. A8626 Second Amendment with Tripepi Smith and Associates, Inc.pdf

Agrmt No. A-8626 First Amendment with Tripepi Smith and Associates, Inc.pdf

Agrmt No. A-8626 with Tripepi Smith and Associates, Inc.pdf

7.4 Adopt Resolution No. CC 2026-043, a Resolution of the City Council of the City of Palmdale authorizing participation in the Opportunity Zones 2.0 program nomination process consistent with the State of California's published eligibility City Council
Tuesday, July
7, 2026
and selection criteria.

SR Reso No. CC 2026-043.docx

Reso No. CC 2026-043.docx

7.5 Approve Agreements with Avant-Garde, Inc., and with LDM Associates, Inc., for technical assistance services for Consolidated Plan Programs, each in an amount not to exceed $270,000 for a combined total of $540,000, and each for three-year terms with option to extend for two additional one-year terms.

SR Agrmt No. A-9907 with Avant-Garde Inc. and Agrmt No. A-9908 with LDM Associates Inc.docx

Agrmt No. A-9907 Avant-Garde, Inc.pdf

Proposal Avant-Garde, Inc.pdf

Fee Schedule Avant-Garde, Inc.pdf

Agrmt No. A-9908 LDM Associates, Inc.pdf

Proposal LDM Associates, Inc.pdf

Fee Schedule LDM Associates, Inc.pdf

7.6 Adopt Resolution No. CC 2026-042, a Resolution of the City Council of the City of Palmdale adopting updates to the City’s Salary and Benefits Policy, superseding Resolution No. CC 2024-060.

SR Reso. No. CC 2026-042.docx

Reso. No. CC 2026-042.docx

Salary and Benefits Policy 07-01-2026.docx

7.7 Approve Requisition with Hasa, Inc., for pool chemical supplies in an amount not to exceed $200,000 for FY 2026-27.

SR Req 270010 Hasa, Inc.docx

Req. No. 270010 with Hasa, Inc.pdf

7.8 Adopt Resolution No. CC 2026-039, a Resolution of the City Council of the City of Palmdale, approving Joint Resolution of the Board of Supervisors of the County of Los Angeles acting on behalf of the Los Angeles County General Fund, Los Angeles County Consolidated Fire Protection District, Los Angeles County Waterworks #40 — Antelope Valley, Los Angeles County Waterworks #40 ACO Fund, the Board of Directors of the County Sanitation District No. 14 of Los Angeles County, and the governing bodies of the Antelope Valley Cemetery District, Antelope Valley Mosquito and Vector Control District, Antelope Valley Resource Conservation District, City of Palmdale, and the Antelope Valley - East Kern Water Agency approving and accepting the negotiated exchange of property tax revenues resulting from the annexation to County Sanitation District No. 14 entitled Annexation No. 466.

SR Reso. No. CC 2026-039.docx

Reso. No. CC 2026-039.docx

Annexation No. 466 Transmittal Letter.pdf

Annexation No. 466 Map.pdf
City Council
Tuesday, July
7, 2026

Annexation No. 466 Tax Transfer Worksheet.pdf

Annexation No. 466 Joint Tax Sharing Resolution.pdf

7.9 Approve Agreement with Taft Electric Company for as-needed electrical services for a total not to exceed amount of $500,000 for a three-year term, with two optional one-year extensions.

SR Agrmt No. A-9669 with Taft Electric Company.docx

Agrmt No. A-9669 with Taft Electric Company.pdf

Proposal Taft Electric Company.pdf

7.10 Approve Requisition with Morgan Ingland LLC for commercial streetlight poles for a total not to exceed amount of $265,180 for Fiscal Year 2026-27.

SR Req. No. 270001 with Morgan Ingland LLC.docx

Req. No. 270001 with Morgan Ingland LLC.pdf

7.11 Approve Requisition with Boething Treeland Farms, Inc., for wholesale plant materials for a total not to exceed amount of $167,000 for Fiscal Year 2026-27.

SR Req. No. 270005 with Boething Treeland Farms, Inc.docx

Req. No. 270005 with Boething Treeland Farms, Inc.pdf

7.12 Approve Requisition with SiteOne Landscape Supply LLC for irrigation and water conservation supplies for a total not to exceed amount of $435,000 for Fiscal Year 2026-27.

SR Req. No. 270002 with SiteOne Landscape Supply LLC.docx

Req. No. 270002 with SiteOne Landscape Supply LLC.pdf

7.13 Approve Requisition with SiteOne Landscape Supply LLC for landscape aggregate, boulders, and materials for a total not to exceed amount of $160,000 for Fiscal Year 2026-27.

SR Req. No. 270006 with SiteOne Landscape Supply.docx

Req. No. 270006 with SiteOne Landscape Supply.pdf

7.14 Approve Requisitions with SiteOne Landscape Supply LLC and Wilbur-Ellis Company for fertilizer supplies for a combined total not to exceed amount of $441,500 for Fiscal Year 2026-27.

SR Req. No. 270003 with SiteOne Landscape Supply and Req. No. 270004 with Wilbur-Ellis Company.docx

Req. No. 270003 with SiteOne Landscape Supply LLC.pdf

Req. No. 270004 with Wilbur-Ellis Company.pdf

7.15 Approve Third Amendment to Agreement with Psomas for construction support services for PN 796, 45th Street East Sewer, Storm Drain, and Street Improvement Project, increasing the agreement amount by $109,648 for a total not to exceed amount of $464,888, and extending the contract term to October 31, 2027.

City Council
Tuesday, July
7, 2026

SR Agrmt No. A-8881 Third Amendment with Psomas.docx

Agrmt No. A-8881 Third Amendment with PSOMAS.pdf

Proposal PSOMAS.pdf

Agrmt No. A-8881 Second Amendment with PSOMAS.pdf

Agrmt No. A-8881 First Amendment with PSOMAS.pdf

Agrmt No. A-8881 with PSOMAS.pdf

8. PUBLIC HEARING - Now is the time for public participation. Each public hearing will have its own public testimony.

8.1 Adopt Resolution No. CC 2026-011, a Resolution of the City Council of the City of Palmdale approving the Engineer’s Reports and the continuation of the Levy and Collection of Assessments for Fiscal Year 2026-27 for the City of Palmdale Landscape Maintenance Assessment Districts and Annexations, Park Maintenance and Recreation Improvement District, and Streetlight Maintenance Assessment Districts and Annexations.

SR Reso. No. CC 2026-011.docx

Reso. No. CC 2026-011.docx

Rpt Fiscal Year 2026-27 Combined Engineers Report Landscape Maintenance AD.pdf

Rpt Fiscal Year 2026-27 Engineers Report Park Maintenance and Recreation ID.pdf

Rpt Fiscal Year 2026-27 Engineers Report Streetlight Maintenance AD.pdf

8.2 Adopt Resolution No. CC 2026-012, a Resolution of the City Council of the City of Palmdale updating the sewer collection service charge and ordering the continuation of the charge for the operation and maintenance of the Palmdale sewer collection system for Fiscal Year 2026-27.

SR Reso. No. CC 2026-012.docx

Reso. No. CC 2026-012.docx

Rpt Fiscal Year 2026-27 Sewer Collection Service Charge Report.pdf

8.3 Adopt Resolution No. CC 2026-010, a Resolution of the City Council of the City of Palmdale approving the Engineer’s Report and the continuation of the levy and collection of assessments for Fiscal Year 2026-27 for the City of Palmdale Drainage Benefit Assessment Districts No. 1 and No. 2006-02.

SR Reso. No. CC 2026-010.docx

Reso. No. CC 2026-010.docx

Rpt Fiscal Year 2026-27 Engineers Report Drainage Benefit AD.pdf

9. APPOINTMENTS

Now is the time for public participation.

9.1 Nominate and appoint two members to the Board of Library Trustees for a term set to expire on June 30, 2029.

City Council
Tuesday, July
7, 2026

SR Appt.

Board of Library Trustees.docx

Apps.pdf

10. NEW BUSINESS CC/SA - Now is the time for public participation.

10.1 Adopt Resolution No. CC 2026-031, a Resolution of the City Council of the City of Palmdale approving a Memorandum of Understanding (MOU) with the California Teamsters Local 986, General Unit Employees, for a five-year term through June 30, 2031.

SR Reso. No. CC 2026-031.docx

Reso. No. CC 2026-031.docx

Agrmt No. A-9903 with California Teamsters Local 986.pdf

10.2 Adopt Resolution No. CC 2026-037, a Resolution of the City Council of the City of Palmdale establishing Deputy Directors / Directors / Executive Employees’ Compensation, Benefits, and Other Terms and Conditions of Employment, superseding Resolution No. CC 2023-037; and Adopt Resolution No. CC 2026- 038, a Resolution of the City Council of the City of Palmdale establishing a Medical Benefit Participation Program for active Councilmembers pursuant to Government Code 53208.

SR Reso. Nos. CC 2026-037 and CC 2026-038.docx

Reso. No. CC 2026-037.docx

Reso. No. CC 2026-038.docx

10.3 Adopt Resolution No. CC 2026-041, a Resolution of the City Council of the City of Palmdale adopting the Disruption of Remote Access Technology During Public Meetings Policy.

SR Reso. No. CC 2026-041 Disruption Policy.docx

Reso. No. CC 2026-041 Disruption Policy.doc

Exh. 1 Reso. No. CC 2026-041 - Disruption Policy.docx

10.4 Adopt Resolution No. SA 2026-006, a Resolution of the Successor Agency to the Community Redevelopment Agency of the City of Palmdale approving the form of the Preliminary Official Statement and the Continuing Disclosure Certificate relating to Tax Allocation Refunding Bonds and authorizing certain other actions in connection therewith.

SR Reso. No. SA 2026-006.docx

Reso. No. SA 2026-006.docx

Preliminary Official Statement.docx

Continuing Disclosure Certificate.docx

Presentation SA Refunding Bonds.pdf

10.5 Adopt Resolution No. CC 2026-047, a Resolution of the City Council of the City of Palmdale calling an election and placing a Council-proposed ordinance measure on the November 3, 2026 election regarding the establishment of a directly City Council
Tuesday, July
7, 2026
elected mayor beginning with the November 2028 general municipal election.

SR Reso. No. CC 2026-047.docx

Reso. No. CC 2026-047.docx

proposed ordinance
for measure.docx

11. CITY MANAGER’S REPORT

12. COUNCIL REPORTS, ANNOUNCEMENTS AND REQUESTS FOR FUTURE AGENDA ITEMS

12.1 Discussion on the town hall ordinance.

13. CLOSED SESSION - Now is the time for public participation.

PRESENTATION BY CITY ATTORNEY

13.1 CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Kristen Sheils v. City of Palmdale, et al.

Los Angeles Superior Court 25STCV05268
This closed session is being held pursuant to the authority of California Government Code Section 54956.9, subdivision (d)(1).

13.2 CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Alejandro Perez v. City of Palmdale, et al.

Los Angeles Superior Court 25STCV19238
This closed session is being held pursuant to the authority of California Government Code Section 54956.9, subdivision (d)(1).

14. ANNOUNCEMENT BY CITY ATTORNEY

15. ADJOURN
meeting to August 4, 2026, at 5:00 p.m. in the City Hall Council Chamber located at 38300 Sierra Highway, Suite B, Palmdale, California.

City Council
Tuesday, July
7, 2026
https:/ /attend.wordly.ai/join/SLOR-7400
Youth Leadership
Academy 2026
Achieving key objectives in engaging
our community’s youth

Empowering Future-Ready Leaders
Leaders in Life Field Trip
Season of Service
Cultivating
Local Resilience
& Social Impact
Introduction to City Departments,
Communication & Networking Skills

Fostering
Community
Engagement &
Participation

iSERVE Graduate Ongoing Opportunities
• Fentanyl Youth Advisory Committee
• Planning
• Outreach
• Youth Ambassador Program
The picture can't be displayed.

QUARTERLY DELIVERABLES UPDATE
Q3 2025-2026
AV EDGE drives economic growth and retention across the Antelope Valley region through collaboration, advocacy, and business engagement.

City Designees
• Zach Glynn: Board of Director’s + Executive Committee, City of Palmdale • Sydney Yeseta: Board of Directors + Executive Committee, City of Lancaster County Designees
• Monica Banken: Board of Directors, LA County
• Karen Sanders: Board of Directors, Kern County
Volunteer Executive Board Positions
• Suzy Ghazarossian: Kaiser Permanente - President
• Artzrun Minasyan: Antelope Valley Transportation Services – Vice President • Dianne Knippel: Antelope Valley College Foundation – Secretary • Ben Gocke: Southwest Healthcare Palmdale Regional Medical Center - Treasurer • Martin Tompkins: Antelope Valley Transit Authority - Past President • Mark Bozigian: Bayshore Consulting Group Inc. - Director at Large • Teresa Howard: Antelope Valley Union High School District - Director at Large

BOARD OF

DIRECTORS
Volunteer Board Positions
• Bob Bowman: Lockheed Martin
• Mark Bozigian: Bayshore Consulting Group, Inc.
• Ashley Cortes: Waste Management
• Steven Derryberry: Derryberry & Associates LLP
• Rob Duchow: SoCal Gas
• Matthew Gaines: I.U.O.E. Local Union No. 12
• Mark Hemstreet: Destination Lancaster
• Teresa Howard: Antelope Valley Union High School
District
• Ricky Jeffords: Mission Bank
• Kathy Mac Laren-Gomez: IBEW-NECA
• Regina Rossall: Westside Union School District
• Michelle Royal: DP Commercial Brokerage, Inc.
• David Smith: Mojave Air & Space Port
• Martin Tompkins: Antelope Valley Transit Authority
• Seffi Toneman: Commercial Brokers Group
• Jared Yoshiki: Northrop Grumman Corporation
• Jennifer Zellet: Antelope Valley College
The picture can't be displayed.

The picture can't be displayed.

The picture can't be displayed.

The picture can't be displayed.

The picture can't be displayed.

Aerospace: Attract and retain
aerospace and aerospace-related
programs in the AV.

Chair: Dr. David “Jester” Smith

COMMITTEES
Workforce Development: Foster
pertinent educational opportunities
in the AV along with promoting
business involvement with
educational issues.

Chairs: Van Rider, AVC and Teresa
Howard, AVUHSD
Legislative: Monitor legislative
issues of interests to AV EDGE’s
mission and to facilatete two-way
communication between economic
drivers in the AV and our legislative
representatives.

Chair: Mark Hemstreet, Destination
Lancaster
Healthcare: Highlight importance
of a superior healthcare system to
enhance the quality of life,and
economic development of the AV.

Chair: Ben Gocke, Southwest
Healthcare Palmdale Regional
Medical Center
Transportation/Infrastructure:

Identify transporation solutions
that will attract and retain
business and industry to the AV.

Chair: Matthew Gaines, I.U.O.E.

Local Union No. 12
The picture can't be displayed.

The picture can't be displayed.

The picture can't be displayed.
25-26 MOU

DELIVERABLES

PROGRESS
Completed
• #3 Economic
Development
Forums
• #5 Annual
Economic
Roundtable
Report
• #8 Commercial
& Industrial
Real Estate
Conference
Participation
• #15 Startup &
Small Business
Support
18 Total
MOU Deliverables
Ongoing (On Schedule)
• #1 Lead Generation
• #2 Commercial & Industrial
Property Listings
• #7 Business Attraction Task
Force
• #9 Marketing & Publications
• #10 Executive Committee &
Board Representation
• #12 City Meeting
Participation
• #16 Workforce Development
Advocacy
• #17 Transportation
Advocacy
Scheduled
• #4 Broker Site
Tour
• #6 Broker
Newsletter
• #11 Labor
Market Study
• #13 Industry
Deep Dives
• #14 Regional
Film Industry
Engagement

COMPLETED

DELIVERABLES
MOU #3 - Economic Development Forums
• Successfully completed both required annual forums
• Fall Economic Development Forum – November 6, 2025
• Spring Business Summit – March 19, 2026
MOU #5 - Annual Economic Roundtable Report
• Published March 19, 2026
• Distributed to regional stakeholders
MOU #8 - Commercial & Industrial Real Estate Conference Participation • Exceeded annual participation requirement
• Represented the Antelope Valley at five industry conferences MOU #15 - Startup & Small Business Support
• Completed annual review of business assistance resources • Updated the AV EDGE website with current programs and partner information

The picture can't be displayed.

MOU #1 - Lead Generation
• Six qualified business development leads referred to City staff during Q3 MOU #2 - Commercial & Industrial Property Listings
• Commercial and industrial property database maintained • 83 active Palmdale listings
MOU #7 - Business Attraction Task Force
• Active healthcare and Skilled Nursing Facility recruitment MOU #8 - Commercial & Industrial Real Estate Conference Participation • Exceeded annual participation requirement
• Represented the Antelope Valley at five industry conferences

BUSINESS

DEVELOPMENT
Status: Ongoing
Status: Ongoing
The picture can't be displayed.

INDUSTRY

INITIATIVES
MOU #14 - Regional Film Industry Engagement
• Expanded regional film industry partnerships
• July Film Industry Roundtable organized
MOU #16 - Workforce Development Advocacy
• Continued collaboration with education and workforce partners MOU #17 - Transportation Advocacy
• Continued advocacy for regional transportation priorities • Ongoing support for CTTE and other regional infrastructure initiatives Status: Ongoing
The picture can't be displayed.

COMMUNICATIONS
& PARTNERSHIPS
MOU #9 - Marketing & Publications
• Continued recognition of City partners throughout AV EDGE publications MOU #10 - Executive Committee & Board Representation
• Continued City representation on the Executive Committee and Board of Directors
MOU #12 - City Meeting Participation
• Participation in City Council meetings and other City events throughout the contract year
The picture can't be displayed.

Status: Scheduled

UPCOMING

SCHEDULED

DELIVERABLES
MOU #4 - Regional Broker Site Tour
• Commercial and industrial broker outreach
• Showcase Palmdale development opportunities
MOU #6 - Broker Newsletter
• January edition published; July edition in production MOU #11 - Labor Market Study
• Current study published Spring 2025
• Next publication scheduled for Spring 2027
• Consultant selection begins Fall 2026
MOU #13 - Industry Deep Dives
• Healthcare Industry Deep Dive completed and report published • Aerospace Deep Dive scheduled
MOU #14 - Regional Film Industry Engagement
• July 2026 Film Industry Roundtable
• Bringing film industry, labor, and government together

YEAR-TO-DATE

RESULTS
Completed
• #3 Economic Development Forums
• #5 Annual Economic Roundtable Report
• #8 Commercial & Industrial Real Estate Conference Participation • #15 Startup & Small Business Support
Ongoing
• All remaining ongoing deliverables continue progressing according to the annual work plan.

Scheduled
• #4 Broker Site Tour
• #11 Labor Market Study
• #14 Regional Film Industry Engagement
Quarter Highlights
• Six business development leads referred during Q3
• Healthcare Industry Deep Dive completed
• Broker outreach expanded
• Regional Film Industry initiative launched
• Continued workforce and transportation advocacy
• Strong collaboration with City staff and regional partners

THANK YOU

Housing Authority
Staff Report

DATE: JULY 7, 2026

TO: HONORABLE CHAIR AND COMMISSIONERS

FROM: ECONOMIC AND COMMUNITY DEVELOPMENT DEPARTMENT –

HOUSING DIVISION

DISTRICT: 1

SUBJECT: APPROVAL OF AN AMENDMENT TO THE EXCLUSIVE
NEGOTIATION AGREEMENT (A-9121) AND AN AMENDMENT TO

THE LETTER OF LOAN COMMITMENT BETWEEN THE HOUSING
AUTHORITY OF THE CITY OF PALMDALE AND LINC 4 TH STREET

PALMDALE, LP RELATED TO A PROPOSED AFFORDABLE
HOUSING DEVELOPMENT LOCATED AT AVENUE Q AND 4 TH
STREET EAST, ON A PORTION OF APN 3006-008-921

RECOMMENDATION

Staff recommends that the Housing Authority:

1. Approve an amendment to the Exclusive Negotiation Agreement (ENA) (A-9121) between the Housing Authority of the City of Palmdale and Linc 4 th Street Palmdale, LP; and,

2. Approve an amendment to the Letter of Loan Commitment between the Housing Authority of the City of Palmdale and Linc 4th Street Palmdale, LP; and,

3. Authorize the Executive Director or his designee to execute the amendment to the ENA (A-9121) and the amendment to the Letter of Loan Commitment, including minimal and/or non-substantial changes.

BACKGROUND

On May 9, 2005, the former Community Redevelopment Agency of the City of Palmdale (Redevelopment Agency) acquired 10.39 acres of vacant land north of East Avenue Q, between Sumac Avenue and 5th Street East, for affordable housing development. The plan split the site into a multi -family rental project and a single -family owner-occupied townhome project. The townhome portion consists of APNs 3006-008-921 and 3006-008- 922 and is referred to herein as (the "Property").

Report to Chair and Commissioners of the Housing Authority Re: Amendment to Agreement No. A-9121 and Letter of Loan Commitment July 7, 2026

The California Department of Housing and Community Development (HCD) originally allocated $9,950,400 in Infill Infrastruct ure Grant (IIG) funding for a combined 202 affordable units. The Housing Authority subsequently assumed this grant. The first phase, the 155 -unit Wright Brothers Court multi -family development, was completed in June 2014. Upon completion of this first phase, staff marketed the second phase to potential developers.

On May 16, 2024, the Housing Authority issued RFP 23 -003-6400 to develop affordable rental housing on two parcels acquired from the former Redevelopment Agency. In order to maximize the potential developer pool, on July 17, 2024, HCD approved an amendment that removed the previous developer from the IIG, converted the remaining 46 units from for -sale townhomes to rental housing, and extended the project's performance schedule. Subsequently, the City received three proposals and Linc Housing Corporation (Linc) was selected to build 72 affordable housing units and one manager unit on a 2.2 acre portion of APN 3006-008-921.

DISCUSSION

On December 18, 2024, the Housing Authority executed an ENA and issued a $9,375,000 Letter of Loan Commitment to negotiate a future Disposition and Development Agreement (DDA). These early-stage agreements do not commit the City of Palmdale or the Housing Authority to final project approval or land disposal. A DDA will not be considered until Linc secures project entitlements and completes environmental review under the California Environmental Quality Act (CEQA).

Linc is currently securing project financ ing and requires more time to obtain remaining funds. Consequently, Linc requested amending the ENA and Letter of Loan Commitment to allow two 90-day extensions, establishing a final termination deadline of December 26, 2026.

FISCAL IMPACT

$0; The proposed amendments do not have direct fiscal impacts and grant the developer additional time to secure funding for the project.

STRATEGIC PLAN
Goal III: Invest in infrastructure to improve community livability C. Plan and maintain safe and attractive neighborhoods, streets, facilities, and public spaces with exciting programming that promotes active fun for everyone.

E. Transform housing inventory to meet the changing lifestyle and market demands.

Report to Chair and Commissioners of the Housing Authority Re: Amendment to Agreement No. A-9121 and Letter of Loan Commitment July 7, 2026

Prepared by: Megan Taggart, Director of Economic &
Community Development
Certified as to availability of Funds: Janelle Samson, Deputy City Manager Approved by: Salvador Mendez, Executive Director
Approved as to form: Alexandra Severino, Authority Attorney

ATTACHMENTS

Agrmt No. A-9121 with Linc 4th Street Palmdale, LP
Atch1 Amendment to Letter of Loan Commitment with Linc 4th Street Palmdale, LP

EXCLUSIVE NEGOTIATION AGREEMENT AMENDMENT
(LINC 4TH STREET PALMDALE)
(A-9121)

This EXCLUSIVE NEGOTIATION AGREEMENT AMENDMENT (“Amendment”) is dated as of July 1, 2026 and is entered into by and between LINC 4TH STREET PALMDALE, LP, a California limited partnership (“Linc”), and HOUSING AUTHORITY OF THE CITY OF PALMDALE, a public body, corporate and politic (“Authority”).

RECITALS

A. Authority and Linc entered into that certain Exclusive Negotiation Agreement dated as of December 18, 2024 (A-9121) (“ENA”).

B. Linc has previously requested, and the Authority has previously approved, the two ninety (90) calendar day extensions of the ENA pursuant to Section C.1. of the ENA.

C. Linc is requesting the Authority amend the ENA to add two additional ninety (90) calendar day extensions of the ENA.

D. Authority and Linc are entering into this Amendment to provide such additional extensions.

NOW, THEREFORE, in consideration of the mutual promis es contained herein and other good and valuable consideration, the Authority and Linc agree as follows:

1. Section C.1. of the ENA is hereby amended in its entirety to read as follows:
“This Agreement will automatically terminate on December 31, 2025, subject to extension and termination provisions expressly provided herein (“Term”). Subject to the approval of the Authority Executive Director or designee, the Term may be extended for four periods not to exceed an additional ninety (90) calendar days each upon Linc’s request, for a total extended period of three hundred sixty (360) calendar days with the Term ending no later than December 26, 2026. In no event shall the Term extend beyond December 26, 2026 without an amendment to this Agreement. Any such extension(s) shall be granted, if at all, in the sole and absolute discretion of the Authority Executive Director or designee and upon such terms and conditions as the Executive Director or designee deems appropriate.”

2. Except as expressly set forth herein, all terms and provisions of the ENA shall remain in full force and effect.

3. This Amendment may be executed in any number of counterparts, each of which, when so executed and delivered, shall be an original, but all of which together shall constitute one agreement binding on Authority and Linc.

[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK
[SIGNATURES ON FOLLOWING PAGE]

IN WITNESS WHEREOF, Authority and Linc have entered into this Amendment effective as of the date first written above.

THE HOUSING AUTHORITY OF THE CITY OF

PALMDALE

By: ________________________________
Salvador Mendez
Executive Director

ATTEST:

By: ________________________________
Rochelle Scott
Authority Secretary

APPROVED AS TO FORM:

By: ________________________________
Alexandra Severino
Authority Counsel

KANE, BALLMER & BERKMAN

By: ________________________________
Susan Apy, Authority Special Counsel
LINC 4TH STREET PALMDALE, LP,
a California limited partnership

By: Linc 4th Street Palmdale, LLC,
a California limited liability company,
its general partner

By: Linc Housing Corporation,
a California nonprofit public benefit
corporation, its sole manager

By:

Cecilia Ngo,
Senior Vice President of
Housing Development

July 1, 2026

LINC 4TH STREET PALMDALE, LP
c/o Linc Housing Corporation
3590 Elm Avenue
Long Beach, CA 90807
Attention: Cecilia Ngo, Senior Vice President of Housing Development

Re: Loan Commitment Amendment

4.66 acres located in the northeast corner of Avenue Q and 4th Street East Palmdale, California
A portion of APN 3006-008-921

The Housing Authority of the City of Palmdale (“Housing Authority ”) provided LINC 4TH STREET PALMDALE, LP, a California limited partnership (“Borrower”), a Loan Commitment dated as of December 1 8, 2024 , for the development of affordable rental housing plus one manager’s unit and ancillary facilities (“Loan Commitment”).

Linc has previously requested, and the Authority has previously approved, the two ninety (90) calendar day extensions permitted by the Loan Commitment.

Linc is requesting the Authority amend the Loan Commitment to add two additional ninety (90) calendar day extensions of the Loan Commitment.

Authority is executing this Loan Commitment Amendment to provide such additional extensions.

The third paragraph of the Loan Commitment is hereby amended in its entirety to read as follows:

“This commitment will automatically terminate on December 31, 2025, subject to extension and termination provisions expressly provided herein (“Term”). Subject to the approval of the Authority Executive Director or designee, the Term may be extended for four periods not to exceed an additional ninety (90) calendar days each upon Linc’s request, for a total extended period of three hundred sixty (360) calendar days with the Term ending no later than December 26, 2026. In no event shall the Term extend beyond December 26, 2026 withou t an amendment to this commitment. Any such extension(s) shall be granted, if at all, in the sole and absolute discretion of the Authority Executive Director or designee and upon such terms and conditions as the Executive Director or designee deems appropriate.” Loan Commitment Amendment Resolution HA 2024-007
Linc 4th Street Palmdale Page 2
July 1, 2026

Except as expressly set forth herein, all terms and provisions of the Loan Commitment shall remain in full force and effect.

IN WITNESS WHEREOF, the Housing Authority has executed this Loan Commitment Amendment effective as of the date first written above.

“AUTHORITY”

THE HOUSING AUTHORITY OF THE CITY OF

PALMDALE

By: ________________________________
Salvador Mendez
Executive Director

ATTEST:

By: ________________________________
Rochelle Scott
Authority Secretary

APPROVED AS TO FORM:

By: ________________________________
Alexandra Severino
Authority Counsel

KANE, BALLMER & BERKMAN

By: ________________________________
Susan Apy
Authority Special Counsel

[remainder of page left intentionally blank]
[signatures on following page]
Loan Commitment Amendment Resolution HA 2024-007
Linc 4th Street Palmdale Page 3
July 1, 2026

Linc 4th Street Palmdale, LP, hereby acknowledge s and consents to all of the terms and conditions set forth in this Loan Commitment Amendment.

Linc 4th Street Palmdale, LP,
a California limited partnership

By: Linc 4th Street Palmdale, LLC,
a California limited liability company,
its general partner

By: Linc Housing Corporation,
a California nonprofit public benefit corporation,
its sole manager

Date: __________ By:

Cecilia Ngo,
Senior Vice President of Housing Development

1 MINUTES

CITY COUNCIL/SA/HA/IDA/PAA/PFA

CITY HALL COUNCIL CHAMBER
38300 SIERRA HIGHWAY, SUITE B

PALMDALE, CALIFORNIA
JUNE 2, 2026
5:00 PM

1) CALL MEETING TO ORDER

Mayor Ohlsen called the meeting to order at 5:05 pm.

Note: All City Council memberships are reflected in their City Council titles.

2) ROLL CALL MAYOR OHLSEN, MAYOR PRO TEM BISHOP, COUNCILMEMBERS LOA, BETTENCOURT, ALARCÓN

COMMISSIONERS FRAGA-SAENZ, BETTS

PRESENT: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt, Andrea Alarcón, Christina Fraga-Saenz, Dianne Betts.

ABSENT: None.

3) PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE

Planning Commissioner Elize led the pledge of allegiance.

4) NON-AGENDA PUBLIC COMMENTS

Eugene Hernandez commended Deputy Director Livingston on the pavement presentation and expressed support for a directly elected mayor.

Getro Elize highlighted the accomplishments of the Palmdale Knights Youth Football Program and requested City assistance with access to fields and equipment.

Michael Ross discussed district town hall meetings, inquired about the future occupant of the Commerce Center, requested that the developer maintain cleanliness in his neighborhood, and expressed support for a drive-in theater.

Dr. Coronado complimented Councilmember Alarcón’s leadership, discussed efforts to strengthen relationships with the City Council, expressed support for Captain Bardon and his communication with the community, and thanked the Mayor for preparing certificates for a recent event.

Jason Zink discussed the work of tree trimming contractors, landscaping at the Sheriff's Department, the 250th Anniversary of America, the election of the Mayor at - large, and requested free candidate statements for the City's municipal election.

Rich Gallego discussed a proposed ordinance regarding regularly scheduled town hall meetings, a new Code of Conduct for Councilmembers, and the election of the Mayor in Palmdale.

Rodney Woods, President of the Palmdale Knights Youth Football Program, spoke 2 about the program's accomplishments and requested City support. Coach Romero also spoke in support of the program and requested City assistance. Members of the Palmdale Knights Youth Football Program introduced themselves. Dolores Woods, the program's treasurer, also requested City support.

Councilmember Alarcón committed $1,000 from her discretionary funds to support the Palmdale Knights Youth Football Program. She also requested that the City Council consider incorporating funding into the budget to provide ongoing support for youth organizations such as the Palmdale Knights.

Mayor Ohlsen thanked the Palmdale Knights Youth Football Program for attending the meeting, congratulated the team on its accomplishments, and expressed the City's commitment to supporting the program in the coming year.

Mayor Ohlsen closed Public Comments.

Items 7.1 and 7.2 were heard at this time.

5) CLOSED SESSION

City Attorney Severino confirmed that the items would be heard as listed. She requested that Councilmember Alarcón recuse herself from Item 5.2 due to a conflict.

Public Comments: Jason Zink spoke in opposition to moving the Closed Session.

5.1) CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation: (1 potential case – facts and circumstances unknown to potential plaintiffs)
This closed session is being held pursuant to the authority of California Government Code Section 54956.9, paragraph (2) of subdivision (d).

5.2) CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION Initiation of litigation: (1 case)
This closed session is being held pursuant to the authority of California Government Code Section 54956.9, paragraph (4) of subdivision (d).

ANNOUNCEMENT BY CITY ATTORNEY

Closed Session was held from 5:46 pm - 7:01 pm.

City Attorney Severino announced the following:

5.1) There was no reportable action.

5.2) Council voted to appoint Mayor Ohlsen and Councilmember Loa as an ad- hoc committee to investigate allegations.

6) CONSENT CALENDAR

The following individuals provided public comment:

David Harris, Community Development Center, spoke in support of the fireworks stands (Item 6.5) and pledged a $500 donation to the Palmdale Knights Youth 3 Football Program.

Eugene Hernandez expressed support for reopening the Cultural Center.

Jason Zink spoke in support of the fireworks stands, proposed that the City refund the $1,000 permit fee, requested a no-horn railroad crossing, and discussed reopening the Chimbole Cultural Center.

Mark Maldonado discussed fireworks permit fees and expressed support for providing assistance to nonprofit organizations.

Mayor Ohlsen closed the public comments.

The following items were pulled for discussion: 6.2, 6.5, and 6.13 through 6.17.

6.1) Waive full reading of the Resolution(s) and/or Ordinance(s) to be considered and voted on at this meeting. (This allows for reading the title only in lieu of reciting the entire text).

6.2) Receive and File the Monthly Investment Activity Report for April 2026.

Deputy City Manager Samson presented the staff report.

Councilmember Alarcón inquired about fluctuations in the financial market and how the City's investments are being protected. Deputy City Manager Samson explained the City's investment protection strategies and safeguards.

Motion: Receive and File the Monthly Investment Activity Report for April 2026.

Moved by Andrea Alarcón, seconded by Richard J. Loa.

Vote: Motion carried (5-0)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt, Andrea Alarcón.

6.3) Adopt Resolution No. CC 2026- 036, a Resolution of the City Council of the City of Palmdale establishing an appropriations limit for Fiscal Year 2026-27 pursuant to Article XIII B of the California Constitution and repealing Resolution No. CC 2025-044.

6.4) Approve Purchase Order 20270000 with Amazon Capital Services, Inc., DBA Amazon Business, in an amount not to exceed $328,200 for Fiscal Year 2026-

27. 6.5) Approve 33 non- profit organizations, including their proposed locations for fireworks stands, and recommend permit issuance.

Interim Deputy Director Magana presented the staff report.

Councilmember Alarcón referenced a previous Council discussion and inquired why the policy discussion regarding a potential ban on fireworks had not been brought back for Council consideration. City Manager Salvador explained that there had been significant public support for Safe and Sane fireworks, the upcoming 250th Anniversary of America was a consideration, and there was 4 limited interest in revisiting the issue at that time.

Mayor Pro Tem Bishop discussed survey results and Cal Fire maps, noting strong public support for the continued use of Safe and Sane fireworks.

Mayor Ohlsen discussed the permit fees charged to nonprofit organizations and suggested using fines collected from illegal fireworks violations to help offset enforcement costs. He also expressed support for refunding permit fees to nonprofit organizations and requested that informational packets regarding fire hazard zones and fireworks restrictions be provided by vendors to purchasers.

Mayor Pro Tem Bishop moved to approve the item with a partial discount or refund of permit fees for nonprofit organizations.

The City Council held further discussion regarding the location of nonprofit organizations, fundraising opportunities, and the upcoming 250th Anniversary of America.

Motion: Approve 33 non-profit organizations, including their proposed locations for fireworks stands, and recommend permit issuance and refund the fees to the organizations.

Moved by Andrea Alarcón, seconded by Laura Bettencourt.

Vote: Motion carried (5-0)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt, Andrea Alarcón.

6.6) Receive and file the annual report for the Palmdale Tourism Improvement District (PTID) for fiscal year 2025-26.

6.7) Approve Agreement with Civica Law Group, APC for Legal Services for Criminal Prosecution of Palmdale Municipal Code Violations in an amount not to exceed $190,000 for a two-year term through June 30, 2028.

6.8) Adopt Resolution No. CC 2026- 008, a Resolution of the City Council of the City of Palmdale declaring its intention to continue assessments for Fiscal Year 2026-27, preliminarily approving the annual Engineer’s Report, and providing Notice of Public Hearing for the City of Palmdale Drainage Benefit Assessment Districts No. 1 and No. 2006-02.

6.9) Adopt Resolution No. CC 2026- 009, a Resolution of the City Council of the City of Palmdale declaring its intention to continue assessments for Fiscal Year 2026-27, preliminarily approving the Annual Engineer’s Reports, and providing for Notice of Hearing for the City of Palmdale Landscape Maintenance Assessment Districts and Annexations, Park Maintenance and Recreation Improvement District, and Streetlight Maintenance Assessment Districts and Annexations.

6.10) Adopt Resolution No. CC 2026- 030, a Resolution of the City Council of the City of Palmdale, setting aside portions of city -owned lands (APNs 3009-021- 904, 3014-002-905, 3014-029-900, 3014-008-902, 3014-008-903, 3014-008- 904, 3014-008-905), for Right-of-Way and bikeway easements along Avenue R for public road and highway purposes.
5 6.11) Approve Agreement with Superion LLC, a CentralSquare Technologies Company, for cloud migration and continued Enterprise Asset Management System subscription services, for a total not to exceed amount of $356,485 for a three-year term through June 30, 2029.

6.12) Approve Second Amendment to Agreement with Parsons Transportation Group for PN 653, Palmdale Blvd. and Sierra Highway Railroad Crossing Safety Upgrades Project, increasing the agreement amount by $428,480 for a total not to exceed amount of $1,596,572 for an additional term of 365 calendar days.

6.13) Approve Agreement with Willdan Engineering for Construction Management and Observation Services for PN 796, 45th Street East Sewer, Storm Drain, and Street Improvement Project, for a total not to exceed amount of $877,190 for a term of 251 working days from the effective date of the agreement.

Director Torres presented the staff report.

Councilmember Alarcón raised several questions regarding the contracting and procurement process. City Manager Mendez responded to her concerns.

The City Council and staff engaged in further discussion regarding the contract award, the City's procurement process, and concerns related to Willdan.

Jeff Stuart, representing Willdan, spoke about the firm's longstanding service to the City and commented on the City's rigorous procurement process.

Director Torres provided additional information regarding the procurement process, followed by further discussion between the City Council and staff.

Motion: Approve Agreement with Willdan Engineering for Construction Management and Observation Services for PN 796, 45th Street East Sewer, Storm Drain, and Street Improvement Project, for a total not to exceed amount of $877,190 for a term of 251 working days from the effective date of the agreement.

Moved by Eric Ohlsen, seconded by Richard J. Loa.

Vote: Motion carried (4-1)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt.

No: Andrea Alarcón.

6.14) Approve Agreement with ZECO, INC. for Construction Services on PN 851, Courson Park Revitalization Project, for a total not to exceed amount of $5,431,804 for a term of 280 working days from the date of the Notice to Proceed.

Motion: Approve Agreement with ZECO, INC. for Construction Services on PN 851, Courson Park Revitalization Project, for a total not to exceed amount of $5,431,804 for a term of 280 working days from the date of the Notice to Proceed.

Moved by Eric Ohlsen, seconded by Austin Bishop.

6 Vote: Motion carried (4-1)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt.

No: Andrea Alarcón.

6.15) Approve Agreement with Cumming Management Group, Inc., for Construction Management and Observation Services for PN 878, Chimbole Center-Library Renovation Phase 1 Project, for a total not to exceed amount of $1,136,200 for a term of 660 calendar days from the effective date of the agreement.

Motion: Approve Agreement with Cumming Management Group, Inc., for Construction Management and Observation Services for PN 878, Chimbole Center-Library Renovation Phase 1 Project, for a total not to exceed amount of $1,136,200 for a term of 660 calendar days from the effective date of the agreement.

Moved by Eric Ohlsen, seconded by Austin Bishop.

Vote: Motion carried (4-1)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt.

No: Andrea Alarcón.

6.16) Approve Agreement with Paragon Partners Consultants, Inc., for Right -of- Way Engineering Services, for PN 914, Rancho Vista Blvd. Grade Separation Project, for a total not to exceed amount of $691,005 for a term of two years from the date of the Notice to Proceed.

Motion: Approve Agreement with Paragon Partners Consultants, Inc., for Right- of-Way Engineering Services, for PN 914, Rancho Vista Blvd. Grade Separation Project, for a total not to exceed amount of $691,005 for a term of two years from the date of the Notice to Proceed.

Moved by Eric Ohlsen, seconded by Austin Bishop.

Vote: Motion carried (4-1)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt.

No: Andrea Alarcón.

6.17) Approve Construction Agreement with Vance Corporation for PN 917A, Avenue R Phase I from 25th Street East to Tackstem Avenue, for a total not to exceed amount of $12,777,832 for a term of 120 working days from the date of the Notice to Proceed.

City Attorney Severino discussed the evaluation of the bid protest. Director of Public Works Torres provided additional clarification.

Motion: Approve Construction Agreement with Vance Corporation for PN 917A, Avenue R Phase I from 25th Street East to Tackstem Avenue, for a total not to exceed amount of $12,777,832 for a term of 120 working days from the date of the Notice to Proceed.

Moved by Eric Ohlsen, seconded by Richard J. Loa.

Vote: Motion carried (4-1)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt.

No: Andrea Alarcón.
7 6.18) Approve the minutes from the previous meeting.

Motion: Approve the consent calendar with the exception of 6.2, 6.5, and 6.13 through 6.17.

Moved by Richard J. Loa, seconded by Laura Bettencourt.

Vote: Motion carried (5-0)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt, Andrea Alarcón.

7) APPOINTMENTS

7.1) Reappointment of Planning Commissioners in Districts 1,3, and 4.

Motion: Reappointment of Planning Commissioners in Districts 1,3, and 4 for a term to expire in June 2028.

Moved by Eric Ohlsen, seconded by Richard J. Loa.

Vote: Motion carried (5-0)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt, Andrea Alarcón.

7.2) Nominate and appoint one public member to the Palmdale Enhanced Infrastructure Financing District (EIFD) Public Financing Authority (PFA) to serve the remainder of a two-year term set to expire June 30, 2027.

Council discussed the resumes.

Councilmember Alarcón nominated Gene
Yang.

Councilmember Loa nominated Ricky Jeffords. The motion died for lack of a second.

Mayor Ohlsen seconded Councilmember Alarcón's motion.

Ms. Jessica Joseph, applicant, discussed her experience in the Antelope Valley that relate to infrastructure.

The following individuals provided public comments: Jason Zink nominated himself for the public member position and spoke about his experience in the Antelope Valley.

Mayor Pro Tem Bishop nominated Jessica Joseph and spoke about her experience with infrastructure. The motion died for lack of a second.

Motion: Appoint Gene Yang as the public member to the Palmdale Enhanced Infrastructure Financing District (EIFD) Public Financing Authority (PFA) to serve the remainder of a two-year term set to expire June 30, 2027.

Moved by Andrea Alarcón, seconded by Eric Ohlsen.

Vote: Motion carried (5-0)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt, Andrea 8 Alarcón.

8) PUBLIC HEARING

8.1) Adopt Resolution No. CC 2026- 028, a Resolution of the City Council of the City of Palmdale, approving MOD 26- 0009 amending a previously approved density bonus agreement 22- 002 (A -7912), to facilitate the construction of a 48-unit multi -family residential development on one vacant parcel totaling approximately one acre located East of 9th Street East, approximately 100 feet South of East Avenue Q; and, authorize the City Manager or his designee to exercise the option to amend the agreement as necessary, including minimal and /or non-substantive changes (APN: 3008-040-012).

Mayor Ohlsen opened the public hearing.

City Clerk read the title of the resolution.

Interim Deputy Director Magana presented the staff report.

Public Comments: None.

Mayor Ohlsen closed the public hearing.

Motion: Adopt Resolution No. CC 2026- 028, a Resolution of the City Council of the City of Palmdale, approving MOD 26- 0009 amending a previously approved density bonus agreement 22- 002 (A -7912), to facilitate the construction of a 48- unit multi-family residential development Moved by Richard J. Loa, seconded by Austin Bishop.

Vote: Motion carried (5-0)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt, Andrea Alarcón.

8.2) Receive and File the Fiscal Year 2026-27 Annual Employee Vacancy Report in accordance with Assembly Bill 2561.

Mayor Ohlsen opened the public hearing.

Human Resources Director Barrios presented the staff report.

Public Comments: Jason Zink commented regarding local outreach on open positions.

Mayor Ohlsen closed the Public Hearing.

Motion: Receive and File the Fiscal Year 2026- 27 Annual Employee Vacancy Report in accordance with Assembly Bill 2561.

Moved by Richard J. Loa, seconded by Laura Bettencourt.

Vote: Motion carried (5-0)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt, Andrea Alarcón.

9 8.3) Approve economic development subsidy agreements with Palmdale Auto Mall dealerships.

Mayor Ohlsen opened the public hearing.

Councilmember Bettencourt recused
herself.

Mayor Pro Tem Bishop recused himself for having done business with Palmdale Auto Mall dealerships.

City Attorney Severino presented the staff report.

Rich Gallego, Dr. Coronado, Michael Ross, and Mark Maldonado commented in support of approving this item. Jason Zink opposed approving this item.

Mayor Ohlsen closed the public comments.

Councilmember Loa discussed the form of security on the item and requested to add to item 7C the following language, "Delivery of the fully executed bond; or other form of security provided that such bond or security is in a form, amount, and substance acceptable to the City Manager and the City Manager's sole discretion. The City Manager shall have the authority to determine whether any purposed security adequately protects the City's interest and satisfies the requirements of this agreement."

There was further discussion among Council and City Attorney Severino regarding the process for adding the item to the agenda and the scope of the Auto Mall Subcommittee meetings.

Motion: Approve economic development subsidy agreements with Palmdale Auto Mall dealerships and adding to item 7C the following language, "Delivery of the fully executed bond; or other form of security provided that such bond or security is in a form, amount, and substance acceptable to the City Manager and the City Manager's sole discretion. The City Manager shall have the authority to determine whether any purposed security adequately protects the City's interest and satisfies the requirements of this agreement." Moved by Richard J. Loa, seconded by Eric Ohlsen.

Vote: Motion carried (2-1)
Yes: Eric Ohlsen, Richard J. Loa.

No: Andrea Alarcón.

Mayor Pro Tem Bishop and Councilmember Bettencourt returned to the dais.

9) JOINT PUBLIC HEARING CC/SA/HA/IDA/PAA/PFA - Now is the time for public participation.

9.1) Adopt Joint Resolution of the City Council of the City of Palmdale No. CC 2026-033, Successor Agency to the Community Redevelopment Agency of the City of Palmdale No. SA 2026- 005, Housing Authority of the City of Palmdale No. HA 2026- 001, Industrial Development Authority No. IDA 2026- 001, Palmdale Airport Authority No. PAA 2026-001, Palmdale Financing Authority 10 No. PFA 2026-001, collectively the Approving Legislative Bodies (ALB), Adopting the City of Palmdale’s Annual Budget for Fiscal Year 2026-27 and Approving Revenue and Expenditure Adjustments to Fiscal Year 2025-26; Adopt Resolution No. CC 2026- 032, a Resolution of the City Council of the City of Palmdale approving the publicly available pay schedule for general employee classifications to ensure compliance with the Public Employees’ Retirement System (CalPERS) pensionable compensation requirements; and, Adopt Resolution No. CC 2026- 035, a Resolution of the City Council of the City of Palmdale approving the publicly available pay schedule for Parks and Recreation unbenefited employee classifications to ensure compliance with the Public Employees’ Retirement System (CalPERS) pensionable compensation requirements.

Mayor Ohlsen opened the public hearing.

City Clerk Scott read the title of the resolutions.

Deputy City Manager Samson provided a presentation on the proposed Fiscal Year 2026/27 Budget.

Councilmember Alarcón discussed the Measure AV schedule and expressed concerns regarding the lack of support for small businesses. Deputy City Manager Samson and Economic and Community Development Director Taggart provided clarification on items related to Economic Development.

Councilmember Bettencourt announced her departure from the meeting at 8:56 pm.

Deputy City Manager Samson continued the presentation.

Councilmember Loa asked if there is a schedule breakdown for Measure PD.

Deputy City Manager Samson clarified that Measure PD is incorporated into the General Fund and is not tracked separately. She further stated Measure PD is generating $27M annually. Councilmember Alarcón spoke about future revenues for street sweeping, Public Safety Director McComas and City Manager Mendez provided details on the street sweeping plan.

The following individuals provided public comments: David Akers, Michael Ross, Jason Zink, and Steve Ling.

Mayor Ohlsen closed the public comment.

Motion: Adopt Joint Reso. No. CC 2026 -033, SA 2026 -005, IDA 2026- 001, PAA 2026-001, PFA 2026-001, CC 2026-032, and CC 2026-035.

Moved by Richard J. Loa, seconded by Eric Ohlsen.

Vote: Motion carried (3-1)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa.

No: Andrea Alarcón.

Absent: Laura Bettencourt.

Motion: Adopt Reso. No. HA 2026-001.

Moved by Christina Fraga-Saenz, seconded by Dianne Betts. 11 Vote: Motion carried (5-1)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Christina Fraga- Saenz, Dianne Betts.

No: Andrea Alarcón.

Absent: Laura Bettencourt.

10) NEW BUSINESS

10.1) Discussion and direction regarding the preparation of Resolutions related to the potential repeal and deferred implementation of Measure PD.

City Attorney Severino presented the staff report.

Councilmember Alarcón introduced her previous motion requesting an ordinance to fully repeal Measure PD , submit the matter to the voters, and to fully defer further implementation of Measure PD until the November 3, 2026 election results are certified. She commented on her prior opposition to Measure PD and its impact on residents. The motion did not receive a second.

Mayor Pro Tem Bishop discussed the City's 11.25% sales tax, emphasizing the importance of protecting local revenue, maintaining funding for law enforcement services, and exploring options to gradually reduce the tax rate while preserving the City's financial stability , including adjusting the rate to be more consistent with neighboring cities.

Mayor Ohlsen moved to defer the future implementation of Measure PD.

Councilmember Loa seconded the motion.

The following individuals provided public comment: Rich Gallego, PFC, discussed the impact of the City's sales tax on residents and his family. Dr.

Miguel Coronado expressed support for repealing Measure PD. Michael Ross commented on the effects of the sales tax on residents and discussed the City budget. David Akers spoke in favor of repealing and halting the implementation of Measure PD and also addressed the City budget. Marcos Alvarez discussed the financial impact of the sales tax on his family. Steve Ling commented on super commuters spending tax dollars in neighboring cities, local crime statistics, and schools. Jason Zink discussed Measure PD and funding provided to AV Edge and the Auto Mall.

Mayor Pro Tem Bishop proposed a substitute motion to temporarily authorize a reduction in the sales tax rate to 10.75% to align with neighboring cities. City Attorney Severino advised that the City cannot reduce the sales tax, but can defer it.

Mayor Ohlsen explained that Measure PD authorized the city to increase its tax by one percent. The city immediately implemented a half of percent, deferred a quarter of percent to 28 or 29, and the second quarter percent to 29 or 30. Then Mayor Ohlsen made a motion to not implement the future money, leave the half of percent on the books and for now reject the future half of percent.

12 The City Council engaged in further discussion regarding available options, including deferring future Measure PD increases by resolution. The consensus was to defer the future implementation of the remaining Measure PD increases while continuing to evaluate additional options.

Motion: Defer the future implementation of Measure PD.

Moved by Eric Ohlsen, seconded by Richard J. Loa.

Vote: Motion carried (4-0)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Andrea Alarcón.

Absent: Laura Bettencourt.

11) CITY MANAGER’S REPORT

City Manager Mendez provided an update on several upcoming events, including the Antelope Valley Taco Festival on June 6 in Poncitlan Square; Family Movie Nights on June 12 and June 26 at the Amphitheater; Juneteenth on June 19 in Poncitlan; Fourth of July, Independence Day celebration on July 4 at the Amphitheatre; Stars and Stripes Summer Fun June 8 through August 7 at Domenic Massari, Marie Kerr and Sam Yellen parks; and High Desert Corridor community meetings to discuss the early design of the high speed rail on June 8 at the Playhouse.

12) SHERIFF’S REPORT

Captain Bardon provided an update: April response times to routine calls were 88 minutes; 3,985 calls for service; 279 Part 1 Crimes; 6 gang- related shootings; 328 arrests; 52 firearms recovered; injuries and collisions down 15%; 5 fatal collisions; and 2,803 citations. He reported collaborating with the City on issues at the AV Mall and announced a proposed midsummer gun buyback event. Be the Bridge Interfaith group will attend some of the city and county events.

13) COUNCIL REPORTS, ANNOUNCEMENTS AND REQUESTS FOR FUTURE

AGENDA ITEMS

Councilmember Alarcón requested the following future agenda items:

• Presentation on the MARRC regarding its status and use protocol • AV Edge presentation
• Letter of support for a Skilled Nursing Facility
• Discussion regarding quarterly reports on contracts entered into and expenditures made under City Manager authority.
• Policy requiring that the City Attorney not use personal electronic devices during City meetings.
• Add to a future agenda the town hall ordinance. Alarcón/Ohlsen

Mayor Pro Tem Bishop thanked staff and the members of the public for their participation in the meeting. He discussed lowering the sales tax.

13 15) ADJOURNMENT

Mayor Ohlsen adjourned the meeting at 10:36 pm to July 7, 2026, at 5:00 p.m. in the City Hall Council Chamber located at 38300 Sierra Highway, Suite B, Palmdale, California.

PASSED, APPROVED, and ADOPTED this 7th day of July 2026.

Eric Ohlsen, Mayor

ATTEST:

Rochelle Scott, City Clerk

1 MINUTES

CITY COUNCIL/SA/HA/PAA/PFA

CITY HALL COUNCIL CHAMBER
38300 SIERRA HIGHWAY, SUITE B

PALMDALE, CALIFORNIA
MAY 5, 2026
5:00 PM

1) CALL MEETING TO ORDER

Mayor Ohlsen called the meeting to order at 5:05 pm.

Note: All City Council memberships are reflected in their City Council titles.

2) ROLL CALL MAYOR OHLSEN, MAYOR PRO TEM BISHOP, COUNCILMEMBERS LOA, BETTENCOURT, ALARCÓN COMMISSIONERS FRAGA-SAENZ, BETTS PRESENT: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt, Andrea Alarcón, Christina Fraga-Saenz, Dianne Betts.

ABSENT: None.

3) PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE

Mayor Ohlsen led the pledge of allegiance.

4) PRESENTATIONS

4.1) City of Palmdale Veteran of the Year Award.

Council and representatives from the offices of Congressman Whitesides, Senator Valladares, and Assemblyman Carrillo presented a proclamation and certificates recognizing Mayra Duarte.

Ms. Duarte expressed her appreciation for the recognition and spoke words of encouragement to the community.

4.2) Commendation to Sophia Reyes in honor of her retirement from the City of Palmdale.

Councilmember Bettencourt read the commendation, and Council recognized Sophia Reyes for 30 years of service with the City of Palmdale.

Ms. Reyes spoke about her 30 years of service working for the City of Palmdale.

5) NON-AGENDA PUBLIC COMMENTS

The following individuals provided public input: Sandy Carpenter discussed the AV Edge contract, and the Multi-Agency Regional Resilience Center. Eugene Hernandez commented on the Lancaster investigation and spoke in opposition to the AV Edge

2 contract. Dr. Coronado spoke regarding transparency, the city sales tax Measures AV and PD, and city leadership. Bahman Tamjidi discussed a zoning change involving property he owns. Roger Soderstedt commented regarding the K -rails at Arnie Quinones Park. Michelley Benitez spoke regarding the 11.25% tax, city roads, and a directly elected mayor. Rich Gallego spoke about the recent Supreme Court ruling in Louisiana v. Callais and called on the Council to pass an ordinance abolishing the current districts in P almdale and providing the opportunity for the voters to decide if they want districts on an at -large situation. Marcos Alvarez provided the history of Cinco de Mayo. An unidentified man spoke regarding an at-large mayor, the AV Edge contract, and the 11.25% tax increase. An unidentified woman commented regarding tax dollars, potholes, and the winter shelter and services for the homeless. Mark Maldonado commented regarding 11.25% tax and the concerns of the people, and bringing smoke shop businesses to Palmd ale. Chuck Murphy spoke his Music and Kids program and working with the school district.

Mayor Ohlsen discussed his opposition to Measure ER and the importance of protecting tax revenue for the City of Palmdale.

Councilmember Loa discussed the benefits of Measure PD, local control, and demonstrating results from the funding.

Councilmember Alarcón read her statement opposing Measure PD when it was originally proposed. She requested that a draft resolution be brought back to Council for further consideration. She read the resolution into the record and introduced the following motion.

Motion that the Council instructs the City Attorney to:

1. Draft a resolution ordering that an ordinance to fully repeal Measure PD be submitted to the voters at the General Municipal Election to be held on November 3, 2026;

2. Draft a resolution to defer the implementation and collection of the full amount of the Measure PD sales tax increase. This deferral shall remain in effect until November 3, 2026, election results are certified; and

3. Both the aforementioned resolutions shall be drafted and brought back to the Council for consideration and action at its next regularly scheduled CC meeting.

Councilmember Alarcón stated that she was requesting the item be placed on a future agenda so the Council could fully discuss it. The motion was seconded by Councilmember Bettencourt.

Mayor Ohlsen stated that he did not want to consider repealing Measure PD if doing so would open up more of the sales tax cap. He suggested that, if voters reject Measure ER, Council should revisit the discussion. However, if voters approve Measure ER, Council may need Measure PD as a tool for potential litigation to stop implementation of the tax in Palmdale.

Mayor Pro Tem Bishop spoke about his opposition to Measure AV in 2020. He further discussed Measure PD in 2024 and spoke about protecting our local tax dollars.

Councilmember Bettencourt discussed a meeting that her and Councilmember Loa had with HDL regarding the possible tax benefits for storefront cannabis. She also mentioned that her and Councilmember Alarcón have repeatedly demanded

3 accountability from AV Edge for city funds that were provided.

Councilmember Alarcón asked for a second to bring back the motion for discussion.

Motion: Bring the motion back to the next meeting for further discussion.

Moved by Andrea Alarcón, seconded by Laura Bettencourt.

Vote: Motion carried (5-0)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt, Andrea Alarcón.

City Manager Mendez requested that 7.9, 7.10, and 9.3 be brought back to a future meeting.

6) HOUSING AUTHORITY CONSENT CALENDAR

6.1) Approve the minutes from the previous meeting.

Motion: Approve the Housing Authority Consent Calendar.

Moved by Christina Fraga-Saenz, seconded by Dianne Betts.

Vote: Motion carried (7-0)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt, Andrea Alarcón, Christina Fraga-Saenz, Dianne Betts.

7) CONSENT CALENDAR

The following items were pulled by the Council for discussion: Items 7.6, 7.7, and

7.17. 7.1) Waive full reading of the Resolution(s) and/or Ordinance(s) to be considered and voted on at this meeting. (This allows for reading the title only in lieu of reciting the entire text).

7.2) Receive and file the monthly and quarterly investment activity reports for March 2026.

7.3) Adopt Resolution No. CC 2026-026, a Resolution of the City Council of the City of Palmdale designating by title and name those officials who are authorized to sign checks and warrants, and repealing Resolution No. CC 2025 -045; and adopt Resolution No. SA 2026 -003, a Resolution of the Successor Agency to the Community Redevelopment Agency of the City of Palmdale, designating by title and name those officials who are authorized to sign checks and warrants, and repealing Resolution No. SA 2025-002.

7.4) Approve Agreement with TK Elevator Corporation for elevator modernization services for a total not to exceed amount of $162,435 for a term of one year.

7.5) Approve Construction Agreement with CEM Construction Corporation for PN 796, 45th Street East Sewer, Storm Drain, and Street Improvement Project, for a total not to exceed amount of $10,995,022 for a term of 251 working days from the date of the Notice to Proceed.

4 7.6) Approve Agreement with Willdan Engineering for Construction Management and Observation Services for PN 796, 45th Street East Sewer, Storm Drain, and Street Improvement Project, for a total not to exceed amount of $877,190 for a term of 251 working days from the date of the Notice to Proceed.

Director Torres presented the staff report.

Councilmember Alarcón spoke about the pattern of awarding contracts to this specific contractor. Director Torres answered questions regarding the contract.

There was further discussion among Council regarding the qualifications of the contractor, urgency of approving the agree ment, continuing the item, and percentage of contracts with this specific vendor.

City Manager Mendez spoke about the item being continued.

Mayor Ohlsen made a motion to approve the item, and Mayor Pro Tem Bishop seconded the motion.

Councilmember Loa made a substitute motion to continue this item to the June 2, 2026 meeting.

Motion: Continue this item to the June 2, 2026 meeting.

Moved by Richard J. Loa, seconded by Andrea Alarcón.

Vote: Motion carried (3-1)
Yes: Richard J. Loa, Laura Bettencourt, Andrea Alarcón.

No: Eric Ohlsen.

Abstain: Austin Bishop.

7.7) Approve Construction Agreement with RG General Engineering, Inc., for PN 839, McAdam Park Improvement Project, for a total not to exceed amount of $8,048,897 for a term of 250 working days from the date of the Notice to Proceed.

Director Torres presented the staff report.

Councilmember Alarcón spoke in support of the of the renovations at McAdam Park and discussed the Community Workforce Agreement requirement.

Motion: Approve Construction Agreement with RG General Engineering, Inc., for PN 839, McAdam Park Improvement Project, for a total not to exceed amount of $8,048,897 for a term of 250 working days from the date of the Notice to Proceed.

Moved by Andrea Alarcón, seconded by Richard J. Loa.

Vote: Motion carried (5-0)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt, Andrea Alarcón.

7.8) Approve Construction Agreement with Coast Construction Group for PN 854, Palmdale Playhouse ADA Project, for a total not to exceed amount of $264,373.80 for a term of 50 working days from the date of the Notice to Proceed.

5 7.9) Approve Agreement with Paragon Partners Consultants, Inc., for Right-of-Way Engineering Services, for PN 914, Rancho Vista Blvd. Grade Separation Project, for a total not to exceed amount of $691,006 for a term of two years from the date of the Notice to Proceed.

This item was pulled to bring at a future date.

7.10) Approve Construction Agreement with Vance Corporation for PN 917A, Avenue R Phase I from 25th Street East to Tackstem Avenue, for a total not to exceed amount of $12,777,831.62 for a term of 120 working days from the date of the Notice to Proceed.

This item was pulled to bring at a future date.

7.11) Approve Agreement with Z&K Consultants for Construction Management and Observation Services for PN 917A, Avenue R from 25th Street East to Tackstem Avenue Project, for a total not to exceed amount of $559,257.60 for a term of 365 calendar days from the date of the Notice to Proceed.

7.12) Approve Project Authorization Agreement with NBS Government Finance Group for Annual Assessment and Special District Levy Administration Services for a total not to exceed amount of $531,450 for a term of thirty- eight (38) months.

7.13) Approve Construction Agreement with Calmex Engineering, Inc., for PN 869- A, Arterial Road Rehabilitation Project at Palmdale Blvd. for a total not to exceed amount of $4,581,216 for a term of 60 working days from the date of the Notice to Proceed.

7.14) Approve Requisition with Plumber’s Depot, Inc., for a GapVax Combination Truck for a total not to exceed amount of $932,482; and approve Requisition with National Auto Fleet for a Ford F-600 Dump Truck for a total not to exceed amount of $133,358.

7.15) Adopt Resolution No. CC 2026-019, a Resolution of the City Council of the City of Palmdale, adopting a list of projects for Fiscal Year 2026-27 funded by Senate Bill 1: The Road Repair and Accountability Act of 2017.

7.16) Adopt Resolution No. CC 2026-020, a Resolution of the City Council of the City of Palmdale, approving the application for local streets and roads funds authorized under Article 8 of the Transportation Development Act.

7.17) Adopt Resolution No. CC 2026-021, a Resolution of the City Council of the City of Palmdale, California, calling for the holding of a General Municipal Election to be held on Tuesday, November 3, 2026, for the election of certain officers as required by the provisions of the City of Palmdale Charter; Adopt Resolution No. CC 2026 -022, a Resolution of the City Council of the City of Palmdale, California, requesting the Board of Supervisors of the County of Los Angeles to consolidate a General Municipal Election to be held on Tuesday, November 3, 2026, with the Statewide General Election to be held on the same date pursuant to Section 10403 of the Elections Code; and, Adopt Resolution No.

CC 2026 -024, a Resolution of the City Council of the City of Palmdale,

6 California, adopting regulations for Candidates for Elective Office pertaining to Candidate Statements submitted to the voters at the General Municipal Election to be held on Tuesday, November 3, 2026.

Councilmember Loa asked the City Attorney if the Supreme Court case, Louisiana v. Callais would affect California. City Attorney Severino responded.

Mayor Ohlsen suggested moving forward with adopting the item.

Councilmember Loa made a motion to continue the item to the June 2, 2026 meeting. Councilmember Loa's motion died for lack of a second.

Councilmember Bettencourt requested that City Attorney Severino research whether the Supreme Court’s decision in Louisiana v. Callais would allow the City of Palmdale to return to a directly elected mayor. Mayor Ohlsen suggested obtaining a legal analysis. There was further discussion regarding a directly elected mayor.

Motion: Adopt Resolution No. CC 2026-021, CC 2026-022, CC 2026-024 Moved by Eric Ohlsen, seconded by Austin Bishop.

Vote: Motion carried (4-1)
Yes: Eric Ohlsen, Austin Bishop, Laura Bettencourt, Andrea Alarcón.

No: Richard J. Loa.

7.18) Approve the minutes from the previous meeting.

Motion: Approve the Consent Calendar except for 7.6, 7.7, and 7.17.

Moved by Austin Bishop, seconded by Richard J. Loa.

Vote: Motion carried (5-0)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt, Andrea Alarcón.

8) PUBLIC HEARING

8.1) Adopt Resolution No. CC 2026-027, a Resolution of the City Council of the City of Palmdale, approving the Fiscal Year 2026-27 Annual Action Plan for use of Community Development Block Grant (CDBG) and HOME Entitlement Funds.

City Clerk Scott read the title of the resolution.

Interim Housing Manager LeNoue provided details during her PowerPoint presentation.

Councilmember Loa asked about the number of units for the Linc Housing project, and Interim Housing Manager LeNoue responded that it would include 73 units.

Councilmember Alarcón, on behalf of herself and Councilmember Bettencourt, asked a question and stated that they were both advocates for a domestic violence or emergency transitional housing in Palmdale. She suggested setting aside future Affordable Housing funds specifically for domestic violence housing.

7 Councilmember Bettencourt asked whether the American Dream Housing Counseling Agency would be located in Palmdale and staffed by local employees. Interim Housing Manager LeNoue stated that the office would be located in Lancaster, but services would be provided in Palmdale.

Councilmember Bettencourt suggested that the office be located in Palmdale.

The following individuals provided public input: Kevin Dillard of American Dream Housing Counseling Agency confirmed that an office will be opened in Palmdale.

Mark Maldonado spoke in support of domestic violence housing. Ms. Moran discussed her program, “Let It Out,” as well as domestic violence and drug addiction. Michelley asked about funds allocated to parks vs housing. Roger Soderstedt spoke in support of domestic violence housing.

Mayor Ohlsen closed the public comments.

There was discussion among Councilmember Alarcón and Interim Housing Manager LeNoue regarding identifying funds for a domestic violence housing.

Interim Housing Manager LeNoue stated the motion should be to adopt the annual action plan as amended.

Motion: Adopt Resolution No. CC 2026-027 and approve staff recommendation with the amendment of future affordable housing amount of $226,837.35 be designated towards the development of domestic violence housing.

Moved by Andrea Alarcón, seconded by Laura Bettencourt.

Vote: Motion carried (5-0)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt, Andrea Alarcón.

Mayor Ohlsen called for a recess at 7:11 pm - 7:19 pm.

8.2) Adopt Resolution No. CC 2026-025, a Resolution of the City Council of the City of Palmdale approving MOD 26-0010 amending a previously approved density bonus agreement 25 -0003 (A-9355), to facilitate the construction of 272 -Unit multi-family residential development on two vacant parcels totaling approximately 9.8 acres located at the northwest corner of East Avenue Q and 25th Street East, and authorize the City Manager or his designee to exercise the option to amend the agreement as necessary, including minimal and /or non substantive changes (APNS: 3022-012-036 and -037).

Mayor Ohlsen opened the Public Hearing.

City Clerk Scott read the title of the resolution.

Interim Deputy Director Magana presented the staff report and spoke about the concessions provided to the applicant.

There was Council, applicant, and staff discussion regarding the project and the concessions.

Mayor Ohlsen called for public comments.

8 Public Comments: None.

Mayor Ohlsen closed the public hearing.

Motion: Adopt Resolution No. CC 2026-025, a Resolution of the City Council of the City of Palmdale approving MOD 26 -0010 amending a previously approved density bonus agreement 25 -0003 (A-9355), to facilitate the construction of a 272-unit multi -family resi dential development on two vacant parcels totaling approximately 9.8 acres located at the northwest corner of East Avenue Q and 25th Street East
Moved by Andrea Alarcón, seconded by Richard J. Loa.

Vote: Motion carried (5-0)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt, Andrea Alarcón.

8.3) Adopt Ordinance No. 1667, an Ordinance of the City Council of the City of Palmdale approving Zoning Ordinance Amendment 26 -0002 to modify requirements related to Accessory Dwelling Units and Junior Accessory Dwelling Units to ensure compliance with state law and find the amendment is exempt from environmental review.

Mayor Ohlsen opened the Public Hearing.

City Clerk Scott read the title of the ordinance.

Interim Deputy Director Magana presented the staff report.

Mayor Ohlsen called for public comments.

Public Comments: None.

Mayor Ohlsen closed the public comments.

A unanimous motion was approved to introduce Ordinance No. 1667.

Motion: Adopt Ordinance No. 1667, an Ordinance of the City Council of the City of Palmdale approving Zoning Ordinance Amendment 26 -0002 to modify requirements related to Accessory Dwelling Units and Junior Accessory Dwelling Units to ensure compliance with state law and find the amendment is exempt from environmental review.

Moved by Laura Bettencourt, seconded by Austin Bishop.

Vote: Motion carried (5-0)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt, Andrea Alarcón.

8.4) Adopt Resolution No. CC 2026-023, a Resolution of the City Council of the City of Palmdale approving the issuance of tax -exempt and/or taxable revenue obligations by the California Enterprise Development Authority (CEDA) in an aggregate principal amount not to exceed $2,300,000 for the purpose of financing, refinancing and/or reimbursing the cost of acquisition, construction, installation, furnishing and equipping of healthcare facilities for the benefit of

9 Bartz-Altadonna Community Health Center and/or a related successor entity.

City Clerk Scott read the title of the resolution.

Deputy City Manager Samson presented that staff report.

Councilmember Bettencourt asked whether the City had any funding obligation related to this item, and Deputy City Manager Samson confirmed that the City has no funding obligations.

Mayor Ohlsen called for public comments.

Public Comments: None.

Mayor Ohlsen closed the public hearing.

Motion: Adopt Resolution No. CC 2026-023, a Resolution of the City Council of the City of Palmdale approving the issuance of tax -exempt and/or taxable revenue obligations by the California Enterprise Development Authority (CEDA) in an aggregate principal a mount not to exceed $2,300,000 for the purpose of financing, refinancing and/or reimbursing the cost of acquisition, construction, installation, furnishing and equipping of healthcare facilities for the benefit of Bartz-Altadonna Community Health Center and/or a related successor entity.

Moved by Andrea Alarcón, seconded by Laura Bettencourt.

Vote: Motion carried (5-0)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt, Andrea Alarcón.

9) NEW BUSINESS CC/SA - Now is the time for public participation.

9.1) Adopt Resolution No. CC 2026-016, a Resolution of the City Council of the City of Palmdale approving the Five-Year Public Art Work Plan for projects in the City of Palmdale in accordance with Chapter 15.01 of the Palmdale Municipal Code.

City Clerk Scott read the title of the Resolution.

Public Art Program Manager Davis provided a PowerPoint presentation on completed projects, pending art installations, and proposed projects.

Council spoke in support of the projects.

Mayor Ohlsen called for public comments.

Public Art Coordinator Davis acknowledged that five emails were received in support of the Public Art Program.

The following individuals provided public comments: Patty of the Palmdale Woman's Club, Chelsea Williams, and Josh Jimenez spoke in support of the program. Eugene Hernandez spoke about honoring Chicano Heritage through public art.

Motion: Adopt Resolution No. CC 2026 -016, a Resolution of the City Council of

10 the City of Palmdale approving the Five-Year Public Art Work Plan for projects in the City of Palmdale in accordance with Chapter 15.01 of the Palmdale Municipal Code.

Moved by Andrea Alarcón, seconded by Laura Bettencourt.

Vote: Motion carried (5-0)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt, Andrea Alarcón.

9.2) Pavement Management Plan (PMP).

Deputy Director Livingston provided a PowerPoint presentation on the Pavement Management Program.

There was Council and staff discussion regarding cost of paving the roads and trucks damaging the roads. Council spoke in support of the program.

The following individuals provided public comments: Mark Maldonado spoke about the damage that potholes cause to vehicles and in support of the program, Colleen expressed concerns about a speed bump on 40th Street at the railroad crossing, and an unnamed woman spoke regarding cleaning the area around 47th Street East at Four Points.

Motion: Approve the presentation of the Pavement Management Plan.

Moved by Andrea Alarcón, seconded by Austin Bishop.

Vote: Motion carried (5-0)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt, Andrea Alarcón.

9.3) Receive and file the City of Palmdale’s 2026-31 Five-Year Capital Improvement Plan.

This item was pulled to bring at a future date.

9.4) Adopt Resolution No. SA 2026 -004, a Resolution of the Successor Agency to the Community Redevelopment Agency of the City of Palmdale authorizing the issuance and sale of tax allocation bonds to refund obligations of the former Community Redevelopment Agency of the City of Palmdale, and approving related documents and actions.

City Clerk Scott read the title of the resolution.

Deputy City Manager Samson presented the staff report.

Councilmember Loa asked how the City saves money through refinancing bonds, and Deputy City Manager Samson explained that, by refunding the bonds, the City is able to take advantage of lower interest rates.

Motion: Adopt Resolution No. SA 2026 -004, a Resolution of the Successor Agency to the Community Redevelopment Agency of the City of Palmdale authorizing the issuance and sale of tax allocation bonds to refund obligations of the former Community Redevelopme nt Agency of the City of Palmdale, and

11 approving related documents and actions.

Moved by Richard J. Loa, seconded by Laura Bettencourt.

Vote: Motion carried (5-0)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt, Andrea Alarcón.

10) JOINT NEW BUSINESS CC/SA/HA/IDA/PAA/PFA - Now is the time for public participation.

10.1) Presentation of the City of Palmdale Draft Budget for Fiscal Year 2026-27.

City Manager Mendez announced that this was the first reading of the budget and provided an opportunity for Council feedback.

Deputy City Manager Samson provided a PowerPoint presentation on the FY 2026-27 budget.

Councilmember Alarcón asked questions regarding a portion of the Measure AV budget, specifically Economic Development. She suggested that the City not exercise the option to extend the AV Edge contract and reconsider some of the Auto Mall funding. She also requested information regarding the increase in the City Attorney budget and the underlying schedules for contract services, operating expenses, and other expenditures.

Councilmember Bettencourt and Mayor Pro Tem Bishop spoke in support of the balanced budget.

The following individual provided public input: Roger Soderstedt inquired about whom he should contact regarding the K-rails at Arnie Quinones Park.

Mayor Ohlsen closed the public comments.

City Manager Mendez announced that public outreach had been conducted to gather input on the budget.

11) CITY MANAGER’S REPORT

City Manager Salvador provided an update on several upcoming events, including the Stamp Out Hunger Food Drive led by local postal workers on May 9 at the post office annex located at 38917 20th Street East; the AV Children’s Choir presentation of “Americana: Singing Stories of America” on May 16 at the Palmdale Playhouse; A Tribute to the King: Scott Bruce as Elvis on May 23 at the Palmdale Playhouse; the opening day of the season for DryTown Water Park on May 23; West Coast Classical presents Sounds 2 Bea utiful on May 30 at the Palmdale Playhouse; West Coast Classical presents Symphony of Strings on May 31 at the Palmdale Playhouse; and the High Desert Beer and Wine Festival on June 20 at the Amphitheater.

City Manager Salvador also announced that Council is accepting applications for the Mobile Home Rental Review Board, the Board of Library Trustees, and the Enhanced Infrastructure Financing District (EIFD) Public Financing Authority. In addition, the Farmers Market is held Fridays at Sam Yellen Park.

12 12) COUNCIL REPORTS, ANNOUNCEMENTS AND REQUESTS FOR FUTURE

AGENDA ITEMS

Councilmember Loa requested a future agenda item for the June meeting on the financing program and agreements that were developed by the sub-committee and the Auto Mall.

City Attorney Severino asked for clarification on the motion whether it should go on as an action item to the proposed loan agreement or a discussion item to discuss appropriate options to address. Councilmember Loa proposed an action item.

Motion: Add a future action agenda item for the June meeting related to the financing program and agreements developed out of the meetings with the sub-committee and the auto mall.

Moved by Richard J. Loa, seconded by Eric Ohlsen.

Vote: Motion carried (3-0)
Yes: Eric Ohlsen, Richard J. Loa, Andrea Alarcón.

Councilmember Bettencourt requested a future agenda item regarding the City logo and rebranding.

Mayor Pro Tem Bishop discussed proposed County Measure ER. He requested a press release or proclamation opposing the measure. He discussed the possibility of Measure ER overriding the intent of Measure PD and asked for Council consensus on opposing Measure ER. There was further discussion among the Council about adopting a resolution at a Special Meeting.

Motion: Bring back a special meeting to discuss Measure ER and adopt a resolution to oppose the measure.

Moved by Eric Ohlsen, seconded by Andrea Alarcón.

Vote: Motion carried (5-0)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt, Andrea Alarcón.

Councilmember Alarcón requested a presentation regarding the status of the Multi - Agency Regional Resilience Center (MARRC) and its protocols for use. She also requested a list of City -sponsored events and the process for obtaining sponsorship.

In addition, she requested an ag enda item to determine whether or not an ad hoc committee should be formed to review the special events and cultural events policies.

Motion: Request to add two future agenda items:
1) Presentation to provide the status of the Multi-Agency Regional Resilience Center (MARRC) and its protocols for use; and
2) Discussion item on whether an ad hoc committee should be created to review the special events and cultural events policies.

Moved by Andrea Alarcón, seconded by Eric Ohlsen.

Vote: Motion carried (5-0)
Yes: Eric Ohlsen, Austin Bishop, Richard J. Loa, Laura Bettencourt, Andrea Alarcón.

13 Councilmember Alarcón announced an eviction protection event would be held on May 12 in Poncitlan Square.

Councilmember Bettencourt announced the District 3 Neighborhood Watch event on May 12 at Oasis Park

13) CLOSED SESSION

PRESENTATION BY CITY ATTORNEY

Public Comments: None.

City Attorney Severino confirmed the items would be heard as listed and recommended the recusal of Councilmember Loa and Councilmember Alarcón from one of the items on 13.3.

13.1) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Concerning CV Communities, LLC v. Antelope Valley -East Kern Water Agency, et al.

Los Angeles Superior Court 20STCV10953
This closed session is being held pursuant to the authority of California Government Code Section 54956.9(d)(1).

13.2) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Ricky Thorstensen v. City of Palmdale, et al.

Los Angeles Superior Court 22STCV29463
This closed session is being held pursuant to the authority of California Government Code Section 54956.9(d)(1).

13.3) CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION Initiation of litigation: (3 cases)
This closed session is being held pursuant to the authority of California Government Code Section 54956.9, paragraph (4) of subdivision (d).

13.4) CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: Salvador Mendez, City Manager, and Linda Daube, Special Counsel, Janelle Samson, Deputy City Manager, and Yvette Barrios, Director of Human Resources
Employee organization: Teamsters Local 986
This closed session is being held pursuant to the authority of California Government Code Section 54957.6.

13.5) PUBLIC EMPLOYMENT
Title: City Attorney Recruitment
This closed session is being held pursuant to the authority of California Government Code Section 54957.

14) ANNOUNCEMENT BY CITY ATTORNEY

Closed Session was held from 9:30 pm - 11:45 pm.

City Attorney Severino announced the following:

13.1 – There was no reportable action.

14 13.2 – There was no reportable action.

13.3 – There was no reportable action.

13.4 - There was no reportable action.

City Manager Mendez announced the following:

13.5 – There was no reportable action.

15) ADJOURN

Mayor Ohlsen adjourned the meeting at 11:45 pm to June 2, 2026, at 5:00 p.m. in the City Hall Council Chamber located at 38300 Sierra Highway, Suite B, Palmdale, California.

PASSED, APPROVED, and ADOPTED this 7th day of July, 2026.

Eric Ohlsen, Mayor

ATTEST:

Rochelle Scott, City Clerk

City Council Staff Report

DATE: JULY 7, 2026

TO: HONORABLE MAYOR AND CITY COUNCIL

FROM: OPERATIONS DEPARTMENT

FINANCE DIVISION

DISTRICT: ALL

SUBJECT: RECEIVE AND FILE THE MONTHLY INVESTMENT ACTIVITY REPORTS FOR MAY 2026

RECOMMENDATION

Staff recommend that the City Council:

1. Receive and file the May 2026 monthly investment activity reports for the City of Palmdale and Successor Agency.

BACKGROUND

In accordance with Section 16 of the City and Successor Agency Investment Policy, the City Treasurer is required to prepare and present monthly and quarterly investment reports to the City Manager/Executive Director and the City Council/Board of Directors.

These reports include detailed information on each investment, including the investment type, issuer name, purchase date, maturity date, amount invested, and interest rate.

Reporting covers all pooled investments of the City and Successor Agency, as well as Certificates of Participation, Revenue Bond s, Tax Allocation Bonds, Assessment Districts, and Community Facilities District accounts managed by external fiscal agents.

The monthly investment reports provide an overview of the City and Successor Agency’s investment activity and portfolio performance. They summarize total assets, portfolio allocations, average maturities, yields, and book values. The interest rates presented reflect the most current rates available as of the report date.

Market values for pooled City and Successor Agency investments are based on closing prices as of the report date. Pricing information is obtained from reputable sources, including the Wall Street Journal, Bloomberg Financial Markets, Capital Market Finance publications, and other reliable market data providers.

Report to Mayor and City Council
Re: Monthly Investment Report May 2026
July 7, 2026

DISCUSSION

Compliance with Investment Policy

As of May, the City’s total investment portfolio was valued at $3 38,212,686, reflecting an increase of $ 11,020,070 from the prior month and a n increase of $ 23,536,401 compared to the same period last year. The month -over-month increase is attributable to interest earned and new investment purchases during the month.

The Successor Agency’s portfolio had a par value of $ 14,638,903 as of May, representing a decrease of $ 6,409 from the previous month. Th e decrease is due to operating costs during the month.

All investments are in full compliance with Section 8 of the City’s Investment Policy. The portfolios consist of a diversified mix of authorized investment instruments, including Certificates of Deposit, Corporate Notes, U.S. Treasury Securities, and Government Agency Securities, each maintained within established portfolio percentage limits.

The Finance Division serves as custodian of the City and Successor Agency investment portfolios and adheres to the three primary objectives outlined in the Investment Policy:

 Safeguard principal by investing in financial instruments that mitigate the risk of market-related losses;

 Maintain sufficient liquidity to meet anticipated cash flow needs; and

 Achieve a competitive market rate of return consistent with policy constraints.

Liquidity

Maintaining adequate liquidity to support operational requirements remains a key priority of the Finance Division. To support this objective, the City and Successor Agency invest in two pooled funds: the Local Agency Investment Fund (LAIF) and the California Asset Management Program (CAMP). These funds are designed to support daily operational needs and provide flexibility during periods of economic uncertainty. Their high liquidity ensures that both entities can meet ongoing cash flow demands.

At the end of May, the City’s LAIF balance totaled $1 28,075,321, an increase of $10,000,000 from the prior month due to deposits made from General Fund . The Successor Agency’s LAIF balance was $4,067,226, no changes from the prior month.

The City’s CAMP balance at the end of May was $54,946,995, compared to $54,772,251 in April. The increase is due to interest earned during the month.

Report to Mayor and City Council
Re: Monthly Investment Report May 2026
July 7, 2026

The interest rates presented reflect the most current rates available as of the date of this report. As of May 31, 2026, LAIF and CAMP were earning 3.810 percent and 3.76 percent, respectively. At the end of April, the rates were 3.811 percent for LAIF and 3.78 percent for CAMP. One year ago, LAIF and CAMP rates were 4. 272 percent and 4.42 percent, respectively.

The chart above shows the LAIF and CAMP average monthly yields from August 2025 through May 2026. Both investment pools experienced a gradual decline in yields during this period, reflecting the overall interest rate environment. CAMP initially provided higher yields than LAIF; however, beginning around December 2025, LAIF yields slightly exceeded CAMP yields and remained relatively more stable through May 2026. CAMP, on the other hand, appeared more sensitive to market fluctuations during this period.

Diversity

The Finance Division seeks to maintain a well -diversified investment portfolio in order to minimize exposure to risks associated with any single security type or financial institution.

The City and Successor Agency portfolios remain appropriately diversified in accordance with the Investment Policy. The accompanying monthly reports detail all investments held by both entities, including current book values as of May 31, 2026.

Based on current projections, both the City and the Successor Agency have sufficient funds to meet anticipated expenditure requirements over the next six months. The Finance Division will continue to closely monitor economic conditions and assess their potential impact on interest rates and overall portfolio performance.

4.25% 4.21% 4.15% 4.10%

4.03%

3.93%

3.87% 3.83% 3.81% 3.81%

4.40% 4.36%

4.26%

4.10%

3.95%

3.85% 3.83% 3.80%

3.78% 3.76%

3.40%

3.60%

3.80%

4.00%

4.20%

4.40%

4.60%
Aug Q1 Sep Oct Nov Q2 Dec Jan Feb Q3 Mar Apr May
Pooled Investments Monthly Yields

LAIF CAMP
Report to Mayor and City Council
Re: Monthly Investment Report May 2026
July 7, 2026

Attached are summaries of the investments in the City and Successor Agency’s books as of May 31, 2026.

FISCAL IMPACT

$0; There is no fiscal impact associated with the recommended action for this report.

STRATEGIC PLAN

Goal II: Ensure long-term fiscal health of the City and maintain funding for services.

B. Manage resources, costs, and liabilities to ensure the City’s long-term fiscal health.

C. Involve and expand engagement to enhance public oversight and transparency.

Prepared by: Janelle Samson, Deputy City Manager
Certified as to availability of Funds: Janelle Samson, Deputy City Manager Approved by: Salvador Mendez, City Manager
Approved as to form: Alexandra Severino, City Attorney

ATTACHMENTS

Rpt. Monthly Investment Report May 2026

CITY OF PALMDALE

TREASURER'S REPORT OF INVESTMENTS
MAY 31, 2026

PURCHASE MATURITY ACCOUNT/ INTEREST PAR PURCHASE INVESTED

DATE DATE FUND INSTITUTION RATE AMOUNT AMOUNT AMOUNT
U.S. TREASURY SECURITIES Yield
01-03-24 12-31-26 CITY 912828YX2 U.S. Treasury Note 0.04 5,000,000.00$ 4,696,880.23$ 4,848,850.00$ 01-03-24 06-30-27 CITY 91282CEW7 U.S. Treasury Note 0.04 5,000,000.00 4,897,630.28 4,954,900.00 01-03-24 09-30-27 CITY 91282CFM8 U.S. Treasury Note 0.04 2,500,000.00 2,523,771.66 2,522,450.00 01-08-24 06-15-26 CITY 91282CHH7 U.S. Treasury Note 0.04 5,000,000.00 5,001,760.94 5,006,000.00 12-18-24 09-30-29 CITY 91282CFL0 U.S. Treasury Note 0.39 5,000,000.00 4,977,094.45 5,022,250.00 12-18-24 10-31-29 CITY 91282CFT3 U.S. Treasury Note 0.40 5,000,000.00 4,988,321.47 5,047,050.00 12-18-24 11-30-29 CITY 91282CFY2 U.S. Treasury Note 0.39 5,000,000.00 4,942,086.29 5,021,300.00 01-02-25 12-31-29 CITY 91282CGB1 U.S. Treasury Note 0.39 3,000,000.00 2,949,835.02 3,012,300.00 11-17-25 09-30-30 CITY 91282CPA3 U.S. Treasury Note 3.63 3,000,000.00 3,015,470.91 3,001,130.25 01-23-26 06-30-29 CITY 91282CEV9 US Treasury Note 3.25 1,000,000.00 985,312.50 985,312.50 01-23-26 02-28-30 CITY 91282CGQ8 US Treasury Note 4.00 1,000,000.00 1,008,750.00 1,008,750.00 01-23-26 12-31-30 CITY 91282CJQ5 US Treasury Note 3.75 1,000,000.00 995,937.50 995,937.50 03-05-26 11-15-28 CITY 91282CPK1 US Treasury Note 3.50 2,000,000.00 1,997,812.50 1,997,812.50 03-16-26 04-15-28 CITY 91282CMW8 US Treasury Note 3.75 2,000,000.00 2,001,875.00 2,001,875.00 05-05-26 05-15-28 CITY 91282CND9 U.S. Treasury Note 3.75 2,000,000.00 1,993,750.00 1,993,750.00 05-05-26 10-15-28 CITY 91282CPC9 U.S. Treasury Note 3.50 2,000,000.00 1,980,312.50 1,980,312.50 TOTAL U.S. TREASURY SECURITIES 49,500,000.00$ 48,956,601.25$ 49,399,980.25$

GOVERNMENT AGENCY PAPER
12-21-21 12-22-26 CITY 3133ENJC5 Federal Farm Credit 1.29 5,000,000.00 5,000,000.00 4,814,666.55 06-24-22 02-26-27 CITY 3130AL5A8 Federal Home Loan Note 3.33 5,000,000.00 4,479,000.00 4,758,477.85 08-17-22 10-27-26 CITY 3134GW4C7 Freddie Mac 0.80 5,000,000.00 4,539,500.00 4,800,207.95 01-06-23 02-25-27 CITY 3130AQRH8 Federal Home Loan Note 4.38 5,000,000.00 4,590,638.89 4,843,987.40 01-06-23 04-19-27 CITY 3130ARHJ3 Federal Home Loan Note 4.38 5,000,000.00 4,801,354.86 4,925,508.20 08-08-24 08-14-29 CITY 3134HADY6 Freddie Mac Domestic 4.00 4,000,000.00 3,946,000.00 3,971,348.28 12-03-24 12-04-29 CITY 3130B3XP3 Federal Home Loan 4.50 1,000,000.00 1,000,000.00 998,973.31 12-04-24 12-02-27 CITY 3133ERE23 Federal Farm Credit 4.32 1,000,000.00 1,000,000.00 1,003,072.14 01-27-25 07-27-27 CITY 3130B4RC7 Federal Home Loan Bank 4.50 3,000,000.00 3,000,000.00 3,019,381.53 01-28-25 07-21-27 CITY 3130B4QA2 Federal Home Loan Bank 4.55 3,000,000.00 3,000,000.00 3,003,732.24 06-27-25 04-30-29 CITY 3136GAGW3 Fannie Mae 4.75 5,000,000.00 5,000,000.00 4,993,056.90 09-08-25 10-08-27 CITY 3135G05Y5 Fannie Mae NTS 3.31 2,000,000.00 1,897,625.25 1,897,625.25 09-17-25 09-15-28 CITY 3133ETXV4 Federal Farm Credit Bond 3.83 1,400,000.00 1,402,403.14 1,400,000.00 11-17-25 11-06-30 CITY 3130B8BF8 Federal Home Loan 3.95 830,000.00 833,082.01 832,080.25 01-06-26 06-26-30 CITY 3133ET5K9 Federal Farm Credit Bank 4.07 3,000,000.00 2,998,500.00 2,998,500.00 01-06-26 01-06-31 CITY 3136GCCY9 Fannie Mae 4.00 4,000,000.00 4,000,000.00 4,000,000.00 03-05-26 03-05-29 CITY 3133EWFX3 Federal Farm Credit 3.70 2,000,000.00 1,997,000.00 1,997,000.00 03-10-26 09-10-29 CITY 3130B9RD4 Federal Home Loan 4.00 2,000,000.00 2,000,000.00 2,000,000.00 03-10-26 03-10-31 CITY 3134HCXZ7 Freddie Mac 3.70 2,000,000.00 1,988,000.00 1,988,000.00 03-17-26 03-14-28 CITY 3130B9WM8 Federal Home Loan 4.00 2,500,000.00 2,500,000.00 2,500,000.00 03-31-26 02-26-29 CITY 3134HCE96 Freddie Mac 4.21 1,500,000.00 1,500,000.00 1,500,000.00 04-14-26 04-14-31 CITY 3130BA4X2 Federal Home Loan 4.75 1,520,000.00 1,520,000.00 1,520,000.00 04-22-26 04-30-29 CITY 3133EWMX5 Federal Farm Credit 4.03 2,000,000.00 2,000,000.00 2,000,000.00 04-30-26 04-23-31 CITY 3130BAGD3 Federal Home Loan 4.20 2,000,000.00 2,000,000.00 2,000,000.00 05-12-26 11-12-30 CITY 3133EWPC8 Federal Farm Credit 4.30 2,000,000.00 2,000,000.00 2,000,000.00 05-28-26 05-25-29 CITY 3134HCV48 Freddie Mac 4.25 2,000,000.00 2,000,000.00 2,000,000.00 TOTAL GOVERNMENT AGENCY PAPER 72,750,000.00$ 70,993,104.15$ 71,765,617.85$

CITY OF PALMDALE INVESTMENTS

CITY OF PALMDALE

TREASURER'S REPORT OF INVESTMENTS
MAY 31, 2026

PURCHASE MATURITY ACCOUNT/ INTEREST PAR PURCHASE INVESTED

DATE DATE FUND INSTITUTION RATE AMOUNT AMOUNT AMOUNT

CERTIFICATES OF DEPOSIT
01-04-24 06-15-26 CITY 05580A4Y7 BMW Bank of NA 4.03 240,000.00$ 243,434.40$ 241,276.80$ 01-04-24 12-28-28 CITY 09582YAV4 Blue Ridge Bank 4.09 240,000.00 240,948.00 241,135.20 06-11-24 06-11-26 CITY 38150VUZ0 Goldman Sachs Bank 5.05 245,000.00 245,033.90 247,179.52 06-13-24 06-13-29 CITY 89235MPP0 Toyota Financial SGS 4.65 245,000.00 245,000.00 250,250.86 06-14-24 06-15-26 CITY 34520LBC6 Forbright Bank 5.05 245,000.00 245,000.00 247,279.55 06-14-24 06-14-28 CITY 307811KA6 Farmers & Merchs Bank 5.00 245,000.00 245,000.00 246,517.02 06-17-24 06-17-26 CITY 8562855V9 State Bank of India 5.10 245,000.00 245,000.00 247,345.31 06-20-24 06-22-26 CITY 06051XER9 Bank of America NA 5.05 245,000.00 245,000.00 247,339.38 06-21-24 06-22-26 CITY 35634MAE1 Freedom Bank/Maywood NJ 5.05 245,000.00 245,000.00 247,339.60 01-14-26 01-14-31 CITY 46659CSR2 JP Morgan Chase Bank NA 4.00 250,000.00 250,000.00 250,000.00 02-13-26 02-14-28 CITY 178180HL2 City National Bank Beverly Hills 3.85 250,000.00 250,000.00 250,000.00 02-20-26 02-20-29 CITY 33622PAP8 First Security Bank 3.90 250,000.00 250,000.00 250,000.00 03-05-26 02-25-30 CITY 61778EQC8 Morgan Stanley 3.95 250,000.00 250,000.00 250,000.00 03-11-26 03-12-29 CITY 61776N2D4 Morgan Stanley 3.80 250,000.00 250,000.00 250,000.00 TOTAL CERTIFICATES OF DEPOSIT 3,445,000.00$ 3,449,416.30$ 3,465,663.24$

CORPORATE BONDS
01-04-24 07-27-26 CITY 61761J3R8 Morgan Stanley 4.70 500,000.00$ 481,185.25$ 493,730.00$ 01-04-24 06-15-26 CITY 46625HRS1 JPMorgan Chase & CO 4.52 500,000.00 484,840.25 495,185.00 01-04-24 03-02-28 CITY 718172CE7 Philip Morris Intl Inc 4.49 500,000.00 474,395.25 487,000.00 01-04-24 04-01-27 CITY 808513BW4 Charles Schaw Corp 4.68 500,000.00 479,390.25 492,985.00 01-09-24 06-02-26 CITY 11271LAA0 Brookfield Fin Inc 5.13 500,000.00 490,115.25 498,735.00 01-09-24 07-09-27 CITY 22550L2K6 Crdit Suisse New York 4.92 500,000.00 500,910.25 507,650.00 01-09-24 08-15-28 CITY 797440CE2 San Diego G & E 4.49 500,000.00 509,340.25 510,425.00 01-09-24 07-01-27 CITY 75973QAA5 Reneissance Financial 5.01 500,000.00 475,470.25 492,385.00 08-27-24 02-01-29 CITY 06406RBN6 Bank of NY Mellon Corp 4.20 656,000.00 663,116.29 660,965.92 08-27-25 07-26-29 CITY 06406RBK2 Bank of Melon Corp 4.09 1,000,000.00 1,021,952.92 1,021,952.92 08-27-25 08-09-29 CITY 89236TMK8 Toyota Motor Crdt Corp 4.03 500,000.00 510,587.75 510,587.75 08-27-25 05-13-30 CITY 91324PDX7 United Health Group Inc 4.15 1,000,000.00 914,211.92 914,211.92 01-06-26 11-15-30 CITY 30303MAB8 Meta Platforms Inc Global 4.20 1,500,000.00 1,510,500.00 1,510,500.00 01-06-26 05-06-30 CITY 46647PBD7 JPMorgan Chase & Co 3.70 1,500,000.00 1,482,990.00 1,482,990.00 01-23-26 04-13-29 CITY 023135CG9 Amazon.com Inc 3.45 1,000,000.00 988,500.00 988,500.00 01-23-26 01-23-30 CITY 6174468G7 Morgan Stanley MTN 4.43 1,000,000.00 1,007,000.00 1,007,000.00 01-23-26 01-10-31 CITY 89236TPH2 Toyota Motor Credit Corp 4.20 1,000,000.00 998,300.00 998,300.00 02-12-26 02-12-31 CITY 95004HBB3 Wells Fargo Bank 4.15 2,000,000.00 2,000,000.00 2,000,000.00 02-23-26 02-23-29 CITY 06055JQF9 Bank of America Corp 4.05 2,000,000.00 2,000,000.00 2,000,000.00 03-05-26 11-20-30 CITY 023135CT1 Amazon.com Inc Global 4.10 1,500,000.00 1,510,500.00 1,510,500.00 03-05-26 02-15-31 CITY 02079KBK2 Alphabet Inc Global 4.10 1,000,000.00 1,006,000.00 1,006,000.00 03-05-26 03-21-29 CITY 59217GEZ8 Met Life Glob Funding 3.30 1,500,000.00 1,468,500.00 1,468,500.00 03-12-26 03-12-31 CITY 38151GAJ0 Goldman Sachs Bank 4.10 2,000,000.00 2,000,000.00 2,000,000.00 03-16-26 03-13-31 CITY 023135DD5 Amazon.com Inc Global 4.25 1,500,000.00 1,495,155.00 1,495,155.00 03-16-26 03-13-29 CITY 89236TPQ2 Toyota Motor Credit 4.05 1,000,000.00 997,600.00 997,600.00 04-23-26 05-07-30 CITY 57629TBX4 Massmutual Global 4.55 1,500,000.00 1,507,200.00 1,507,200.00 04-23-26 07-25-28 CITY 64952WFP3 New York Life Global 4.15 1,500,000.00 1,501,050.00 1,501,050.00 05-12-26 05-12-31 CITY 46660NBS1 JP Morgan Chase 4.88 2,000,000.00 2,000,000.00 2,000,000.00 TOTAL CORPORATE BONDS 30,656,000.00$ 30,478,810.88$ 30,559,108.51$

STATE OF CALIFORNIA LOCAL AGENCY INVESTMENT FUND
09-01-84 n/a CITY 98-19-620 3.83 72,373,759.29$ 72,373,759.29$ 72,373,759.29$ 9-19-2024 n/a PFA 40-19-078 3.83 36,500,000.00 36,500,000.00 41,001,040.71 9-28-2021 n/a ARPA 19-19-004 3.83 14,700,521.41 14,700,521.41 14,700,521.41 TOTAL LAIF ACCOUNTS 123,574,280.70$ 123,574,280.70$ 128,075,321.41$

CAMP- CALIFORNIA ASSET MANAGEMENT PROGRAM
6080-01 n/a CITY 6080-01 3.80 54,946,994.93$ 54,946,994.93$ 54,946,994.93$ TOTAL CAMP ACCOUNTS 54,946,994.93$ 54,946,994.93$ 54,946,994.93$

CITY OF PALMDALE

TREASURER'S REPORT OF INVESTMENTS
MAY 31, 2026

PURCHASE MATURITY ACCOUNT/ INTEREST PAR PURCHASE INVESTED

DATE DATE FUND INSTITUTION RATE AMOUNT AMOUNT AMOUNT

UBS FINANCIAL SERVICES
n/a n/a CITY 0.00 0.29$ 0.29$ 0.29$ TOTAL UBS FINANCIAL SERVICES ACCOUNTS 0.29$ 0.29$ 0.29$ TOTAL CITY INVESTMENTS 334,872,275.92$ 332,399,208.50$ 338,212,686.48$

STATE OF CALIFORNIA LOCAL AGENCY INVESTMENT FUND
11-20-84 n/a LIBRARY 16-19-012 3.83 14,368.06$
TOTAL LIBRARY INVESTMENTS 14,368.06$
SIERRA GATEWAY COMMUNITY FACILITIES DISTRICT 91-1
Fiscal Agent: U.S. Bank National Association (fka First Trust) 05-10-95 n/a BOND 95421220 0.35 124.59$
05-10-95 n/a IMPROVEMENT 95421222 0.10 181,077.43
TOTAL SIERRA GATEWAY COMMUNITY FACILITIES DISTRICT 91-1 181,202.02$

BOND PROCEEDS
RITTER RANCH COMMUNITY FACILITIES DISTRICT 93-1
Fiscal Agent: U.S. Bank National Association (fka First Trust) 04-06-95 n/a RESERVE-SEN 95420880 n/a 14.37$
04-06-95 n/a IMPV-ACQUI 95420884 0.01 3,014,041.74
04-06-95 n/a BOND 95420887 0.15 0.15
TOTAL RITTER RANCH COMMUNITY FACILITIES DISTRICT 93-1 3,014,056.26$

BOND PROCEEDS
ANAVERDE COMMUNITY FACILITIES DISTRICT 2003-1
Fiscal Agent: U.S. Bank National Association (fka First Trust) 08-01-19 n/a SP TAX - B BOND 242969000 0.00 111.07$
08-01-19 n/a RESERVE 242969003 0.00 722,956.72
08-01-19 n/a SP TAX - REFNDING BOND 242969004 0.01 15,152.27 TOTAL ANAVERDE COMMUNITY FACILITIES DISTRICT 2003-1 738,220.06$

BOND PROCEEDS
2005 $7.2M COMMUNITY FACILITIES DISTRICT 05-1 (TRADE AND COMMERCE CENTER) REFUNDED 2021 Fiscal Agent: U.S. Bank National Association (fka First Trust) n/a SPEC TRB SER A/B 251009000 0.01 11,495.79$
n/a RESERVE FUND 251009001 0.01 643,980.00
TOTAL 2005 $7.2M COMMUNITY FACILITIES DISTRICT 05-1 (TRADE AND COMMERCE CENTER) REFUNDED 2021655,475.79$

LIBRARY INVESTMENTS

FISCAL AGENT CASH

CITY OF PALMDALE

TREASURER'S REPORT OF INVESTMENTS
MAY 31, 2026

PURCHASE MATURITY ACCOUNT/ INTEREST PAR PURCHASE INVESTED

DATE DATE FUND INSTITUTION RATE AMOUNT AMOUNT AMOUNT

BOND PROCEEDS
2006-1 GODDE HILL ESTATE SEWER IMPROVEMENTS LOIB
Fiscal Agent: U.S. Bank National Association (fka First Trust) 11-08-06 n/a REDEMPTION FUND 106844000 0.01 16,949.39$
11-08-06 n/a ADM EXP 106844002 0.01 1,863.32
11-08-06 n/a RESERVE FUND 106844003 0.01 81,159.56
TOTAL 2006-1 GODDE HILL ESTATE SEWER IMPROVEMENTS LOIB 99,972.27$ 2015 HA DEBT SERVICE RESERVE
Fiscal Agent: Bank of America
11-19-15 n/a DEBT SVC RESERVE 1257964992 0.08 41,301.73$ TOTAL 2015 HA DEBT SERVICE RESERVE 41,301.73$

PARS RESTRICTED CASH FOR PENSION STABILIZATION TRUST FUND 05-23-18 n/a CITY 104790895775 Pub. Agency Retirement Svcs.2.60 13,713,191.00$ TOTAL PARS PENSION TRUST FUND 13,713,191.00$

BOND PROCEEDS
2015 HA $4.3M MULTIFAMILY HOUSING REVENUE BONDS
Fiscal Agent: U.S. Bank National Association (fka First Trust) 09-03-15 n/a BOND FUND 277067000 0.00 200,339.61$
09-03-15 n/a INTEREST ACCT 277067001 0.01 14.01
09-03-15 n/a BOND RESERVE 277067003 0.00 281,021.96
09-03-15 n/a REPAIR & REPLACE FUND 277067004 0.00 1,471,478.42 TOTAL 2015 HA $4.3M MULTIFAMILY HOUSING REVENUE BONDS 1,952,854.00$

BOND PROCEEDS
2017 PFA $17.4M LEASE REVENUE BONDS
Fiscal Agent: U.S. Bank National Association (fka First Trust) 04-05-17 n/a REVENUE FUND 271128000 0.00 0.56$
04-05-17 n/a REVENUE REFUNDING BOND 271128001 n/a 0.09
04-05-17 n/a REVENUE REFUNDING BOND 271128002 0.31
TOTAL 2017 PFA $17.4M LEASE REVENUE BONDS 0.96$

BOND PROCEEDS
2023 A&B SERIES ACQUISITION & CONSTRUCTION REVENUE BOND PFA Fiscal Agent: U.S. Bank National Association (fka First Trust) 11-30-23 n/a REVENUE FUND 248041000 15,003.32$
11-30-23 n/a INTEREST 248041001 1,042,109.76
11-30-23 n/a PRINCIPAL 248041002 705,000.51
11-30-23 n/a REVENUE FUND 248041004 13.54
11-30-23 n/a INTEREST 248041007 437,916.25
11-30-23 n/a REVENUE FUND 248041008 4,800,520.40
TOTAL 2023 A&B SERIES B ACQUISITION & CONSTRUCTION REV BOND 7,000,563.78$ GRAND TOTAL - FISCAL AGENT CASH 27,396,837.87$

CITY OF PALMDALE

TREASURER'S REPORT OF INVESTMENTS
MAY 31, 2026

PURCHASE MATURITY ACCOUNT/ INTEREST PAR PURCHASE INVESTED

DATE DATE FUND INSTITUTION RATE AMOUNT AMOUNT AMOUNT
Cash on Hand 17,532,333$
Pooled Cash Investments

City: 325,818,226
Insur Fund: 12,394,460 338,212,686$ Library Investments 14,368

Subtotal 355,759,387$

City/AD/CFD/PCA/PFA/HA
Fiscal Agent Cash 27,396,838$

Grand total 383,156,225$

SUMMARY OF CASH AND INVESTMENTS

CITY OF PALMDALE

TREASURER'S REPORT OF INVESTMENTS
MAY 31, 2026

POOLED CASH - LOCAL AGENCY INVESTMENT FUND (LAIF), CALIFORNIA ASSET MANAGEMENT PROGRAM (CAMP), & UBS FINANCIAL SERVICES

TRANSACTION INTEREST

DATE DEPOSIT WITHDRAWAL RECEIVED BALANCE
LAIF - CITY ACCOUNT 98-19-620
Beginning Balance 62,373,759.29$
05-05-26 10,000,000.00$
Subtotal -$ -$ 10,000,000.00$ 72,373,759.29 LAIF - PFA ACCOUNT 40-19-078
Beginning Balance 41,001,040.71$
Subtotal -$ -$ -$ 41,001,040.71$ LAIF - LIBRARY ACCOUNT 16-19-012
Beginning Balance 14,368.06$
Subtotal -$ -$ -$ 14,368.06$ LAIF - ARPA ACCOUNT 19-19-004
Beginning Balance 14,700,521.41$
Subtotal -$ -$ -$ 14,700,521.41$ CAMP
Beginning Balance 54,772,250.66$
05-31-26 174,744.27 $
Subtotal -$ -$ 174,744.27$ 54,946,994.93$ UBS Financial Services
Beginning Balance 4,106,419.45$
05-31-26 58,395.85 $
05-31-26 (4,164,815.01)$
Subtotal -$ (4,164,815.01)$ 58,395.85$ 0.29$ Total -$ (4,164,815.01)$ 10,233,140.12$ 183,036,684.69$

CITY OF PALMDALE

TREASURER'S REPORT OF INVESTMENTS
MAY 31, 2026
TN= US Treasury C = Call
FP= Federal Paper M= Maturity
CD= Certificate of Deposit CB= Corporate Bonds
FACE

PURCHASE MATURITY VALUE INTEREST NET INVESTED GAIN/

ISSUER DATE DATE REDEEMED RECEIVED FUNDS AMOUNT (LOSS)
3133ERCX7 Federal Farm Credit05-03-24 05-01-28 FP 5,000,000.00$ 129,250.00$ 5,129,250.00$ 5,022,317.60$ (22,317.60)$ 5,000,000.00$ 129,250.00$ 5,129,250.00$ 5,022,317.60$ (22,317.60)$ Total Number of Transactions:

POOLED CASH - INVESTMENTS MATURED OR CALLED

CITY OF PALMDALE

TREASURER'S REPORT OF INVESTMENTS
MAY 31, 2026
TN= US Treasury
FP = Federal Paper
CD= Certificate of Deposit
CB = Corporate Bonds

ACCRUED
PURCHASE MATURITY FACE PREMIUM / PURCHASE INTEREST NET Yield

ISSUER DATE DATE VALUE (DISCOUNT) PRICE PURCHASED PURCHASE 91282CND9 U.S. Treasury Note 05-05-26 05-15-28TN 2,000,000.00$ 6,250.00$ 1,993,750.00$ 35,635.36$ 2,029,385.36$ 3.75 91282CPC9 U.S. Treasury Note 05-05-26 10-15-28TN 2,000,000.00 19,687.50 1,980,312.50 4,016.39 1,984,328.89 3.50 3133EWPC8 Federal Farm Credit 05-12-26 11-12-30FP 2,000,000.00 - 2,000,000.00 - 2,000,000.00 4.30 46660NBS1 JP Morgan Chase 05-12-26 05-12-31CB 2,000,000.00 - 2,000,000.00 - 2,000,000.00 4.88 3134HCV48 Freddie Mac 05-28-26 05-25-29FP 2,000,000.00 - 2,000,000.00 - 2,000,000.00 4.25 10,000,000.00$ 25,937.50$ 9,974,062.50$ 39,651.75$ 10,013,714.25$ Total Number of Transactions:

POOLED CASH - INVESTMENTS PURCHASED

SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF PALMDALE

TREASURER'S REPORT OF INVESTMENTS
May 31, 2026

PURCHASE MATURITY ACCOUNT/ INTEREST INVESTED

DATE DATE FUND INSTITUTION RATE AMOUNT TOTAL
LAIF - SA ACCOUNT 65-19-035
09-01-84 n/a SA Account 65-19-035 3.83 4,067,226.00$
4,067,226.00$

FISCAL AGENT CASH

BOND PROCEEDS
CRA - 2002 Sub Lien Tax Allocation Bonds $5.3M ($5,329,748.25) Fiscal Agent: U.S. Bank National Association
08-20-02 n/a Reserve Fund 94460700 2.54 536,566.01$
08-20-02 n/a Interest Acct 94460701 0.04 21,979.79
08-20-02 n/a Principal Acct 94460702 0.04 83.09

TOTAL CRA - 2002 Sub Lien Tax Allocation Bonds $5.3M ($5,329,748.25) 558,628.89$

BOND PROCEEDS
2016 SA $31.5M Tax Allocation Refunding Bonds Series A
Fiscal Agent: U.S. Bank National Association (fka First Trust) 04-26-16 n/a Debt Service 245113000 0.00 0.89$
TOTAL 2016 SA $31.5M Tax Allocation Refunding Bonds Series A 0.89$

BOND PROCEEDS
2016 SA $31.5M Tax Allocation Refunding Bonds Series B
Fiscal Agent: U.S. Bank National Association (fka First Trust) 4/26/2016 n/a Debt Service 269424000 0.00 0.52$
TOTAL 2016 SA $31.5M Tax Allocation Refunding Bonds Series B 0.52$ GRAND TOTAL - FISCAL AGENT CASH 558,630.30$

SUMMARY OF CASH AND INVESTMENTS
Cash on Hand 10,013,047$ 10,013,047.31$
($7,898)
Pooled Cash Investments 4,067,226 $7,898
10,013,047.31$
Successor Agency Fiscal Agent Cash 558,630 *

Grand total 14,638,903$

SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF PALMDALE

TREASURER'S REPORT OF INVESTMENTS
May 31, 2026

POOLED CASH - STATE OF CALIFORNIA LOCAL AGENCY INVESTMENT FUND (LAIF)

TRANSACTION INTEREST

DATE DEPOSIT WITHDRAWAL RECEIVED BALANCE
LAIF - SA ACCOUNT 65-19-035
Beginning Balance 4,067,226.00
Subtotal -$ -$ -$ 4,067,226.00$

City Council Staff Report

DATE: JULY 7, 2026

TO: HONORABLE MAYOR AND CITY COUNCIL

FROM: CITY MANAGER DEPARTMENT

COMMUNICATIONS DIVISION

DISTRICT: ALL

SUBJECT: APPROVE THE SECOND AMENDMENT TO AGREEMENT NO. A-8626 WITH TRIPEPI SMITH & ASSOCIATES, INC. , FOR COMPREHENSIVE

MEDIA, TELECOMMUNICATIONS, SOCIAL MEDIA, COMMUNITY

OUTREACH, AND RELATED COMMUNICATIONS SERVICES TO

EXERCISE THE TWO ONE -YEAR EXTENSION OPTIONS , AND
INCREASE THE AGREEMENT AMOUNT BY $2,614,000 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $5,552,000 FOR THE FULL FIVE - YEAR TERM THROUGH DECEMBER 2028

RECOMMENDATION

Staff recommends that the City Council:

1. Approve the Second Amendment to Agreement No. A -8626 with Tripepi Smith & Associates, Inc. (Tripepi Smith) for comprehensive media, telecommunications, social media, community outreach, and all related or essential communications services to exercise the two one -year extension options and increase the agreement amount by $2,614,000 for a total not-to-exceed amount of $5,552,000 for the full five-year term through December 2028; and,

2. Authorize the City Manager or his designee to execute the Second Amendment to Agreement No. A-8626 with Tripepi Smith & Associates, Inc., including minimal and/or non-substantial changes.

BACKGROUND

On November 16, 2023, the City Council approved Agreement No. A -8626 with Tripepi Smith for comprehensive media, telecommunications, social media, community outreach, and related communication s. The agreement was established to supplement the City’s Communications Division by providing specialized support for media relations, social media management, community outreach, website content and maintenance, graphic design, video production, and other communications-related services.

Report to Mayor and City Council
Re: Second Amendment to Agrmt No. A-8626 with Tripepi Smith & Associates, Inc.

July 7, 2026

The agreement provides that services are performed on a time -and-materials basis and prohibits the Consultant from performing work in excess of the authorized contract amount without prior written approval from the City.

On July 10, 2024, the City Council approved the First Amendment to Agreement No. A - 8626, increasing the total not -to-exceed amount to $2,938,000 and extending the term through December 2026, with two optional one-year extensions.

The City now seeks to exercise both one -year extension options, extending the agreement through December 2028.

DISCUSSION

The Communications Division supports a wide range of Citywide communication needs, including public information, community outreach, social media, website content, graphic design, video production, media relations, and public meeting broadcasts. Meeting these needs requires flexible access to specialized communications resources that can be scaled to support changing priorities and operational demands.

Extending the agreement will allow the City to maintain continuity of service , maximize flexibility, and supplement existing staff resources. The agreement provides on -demand access to communications support for major initiatives, community events, emergen cy communications, council meeting video production, and other high-priority projects.

Since the agreement was established, Tripepi Smith has assisted with content development, social media management, graphic design, video production, website content updates, City C ouncil and Planning Commission meeting broadcasts, and community outreach efforts, helping the City deliver timely and consistent information to residents and stakeholders. Tripepi Smith provides a unique mix of complete services for contract communication support services due to the scale of its team of over 70 Tripepi Smith staff.

The proposed amendment also replaces the current annual rate escalation provision, which allows an annual increase based on the greater of five percent (5%) or the National Consumer Price Index (CPI), with a fixed two percent (2%) annual increase during the extension period. The two percent (2%) annual increase would be effective on each anniversary of the agreement during the extension period, beginning December 18, 2026, and again on December 18, 2027. This change provides greater cost predictability and limits future rate growth while ensuring continued access to communications support services.

Report to Mayor and City Council
Re: Second Amendment to Agrmt No. A-8626 with Tripepi Smith & Associates, Inc.

July 7, 2026

The requested increase to the agreement’s not-to-exceed amount establishes spending authority only. Consistent with the agreement’s time-and-materials structure, the City will pay only for authorized services actually performed.

FISCAL IMPACT

$2,614,000 total for FY2026-27 and FY2027-28; Funds for FY 2026-27 are budgeted and available in the Communications Division contract services account. Funds for subsequent years will be proposed through the annual budget process. Fees will be paid only for the services rendered.

STRATEGIC PLAN

Goal I: Maintain effective public safety and protection for life, property, and the environment.

C. Use a variety of methods to communicate timely, useful, and trusted information about city programs, services and policies.

Prepared by: Stella Devine-Knight, Communications
Manager
Certified as to availability of Funds: Janelle Samson, Deputy City Manager Approved by: Salvador Mendez, City Manager
Approved as to form: Alexandra Severino, City Attorney

ATTACHMENTS

Second Amendment to Agrmt No. A-8626 with Tripepi Smith and Associates, Inc.

First Amendment to Agrmt No. A-8626 with Tripepi Smith and Associates, Inc.

Agrmt No. A-8626 with Tripepi Smith and Associates, Inc.

2nd AMENDMENT TO AGREEMENT A- 8626

BETWEEN THE CITY OF PALMDALE AND TRIPEPI SMITH AND ASSOCIATES

This 2ND Amendment to Agreement No. A-8626 (“Agreement”) is made and entered into by and between the City of Palmdale (hereinafter called “CITY”) and TRIPEPI SMITH AND ASSOCIATES (hereinafter called "CONTRACTOR"). This Contract shall become effective on the date of the last signatory.

WHEREAS, on 12/18/2023 ("Original Agreement") the CITY and CONTRACTOR entered into an agreement to provide:

comprehensive media, telecommunications, social media, community outreach, and all related or essential communications services, refer to Exhibit A for more details.

WHEREAS, the parties desire to amend the Original Agreement to:

Change the terms of the agreement and increase the not to exceed the amount of the Agreement to continue services.

NOW THEREFORE, the parties agree as follows:

The CITY and CONTRACTOR are exercising the option to extend the agreement for TWO (2) additional one (1) year terms from December 18, 2026, through December 17, 2028, and;
The compensation identified in Section 9 is amended to increase the total price of the Agreement by TWO MILLION SIX HUNDRED FOURTEEN THOUSAND dollars ($2,614,000), not to exceed the amount of FIVE MILLION FIVE HUNDRED FIFTY- TWO THOUSAND dollars ($5,552,000);
Original Amount: $480,000
Amendment No. 1: $2,458,000
Amendment No 2: $2,614,000
New, Not-to-Exceed: $5,552,000
and the added language of;
Notwithstanding any contrary language in the Original Agreement, First Amendment, Exhibit A, or Consultant’s proposal, Consultant agrees that all hourly rates, retainer rates, equipment fees, and applicable service rates charged to the City during the two one-year extension terms shall increase by no more than two percent (2%) annually.

The two percent (2%) annual increase shall be effective on each anniversary of the agreement during the extension period, beginning December 18, 2026, and again on December 18, 2027. This two percent (2%) annual adjustment shall replace any CPI- based adjustment, five percent (5%) annual increase, or other rate escalation otherwise provided for in the agreement documents, unless a different adjustment is expressly approved by the City Council through a future amendment.

All other terms and conditions of the Original Agreement not amended herein, remain in full force and effect.
1-2Concord - Document ID: 033cvVkMUrpOfzcypGuNaT

In Witness Whereof, the parties hereto have caused this Contract to be executed and attested by their respective officers thereunto duly authorized.

CITY OF PALMDALE:

TRIPEPI SMITH AND ASSOCIATES:

Salvador Mendez
City Manager

Ryder Todd Smith
President
ADDRESS FOR NOTICE:

CITY OF PALMDALE
38300 Sierra Highway, Suite A
Palmdale, CA 93550

ADDRESS FOR NOTICE:

TRIPEPI SMITH AND ASSOCIATES
PO Box 52152
Irvine, CA 92619
APPROVE AS TO FORM:

Alexandra Severino
City Attorney

ATTEST:

Rochelle Scott
City Clerk

---------------------------------------- INTERNAL USE ONLY ----------------------------------------

■Certificate(s) and Endorsement(s) attached
■Confirmed business name on contract with certificate(s) ■Original contract and previous amendment(s) (if any) are attached ■Attached Agreement Checklist and met all requirements
2-2Concord - Document ID: 033cvVkMUrpOfzcypGuNaT
Record of Signing
Signed with https://www.concord.app/
For
Name
Title
City of Palmdale
Sara Gallagher
Signed on Jun 22, 2026 11:03 AM PDT
Secured by Concord™
DocumentID: 033cvVkMUrpOfzcypGuNaT
SigningID: 033cvVk3IF3qhDFWf35BVo
UTC Signing time: 2026-06-22 18:03:45 UTC
IP Address: 150.195.201.178
Email: [email protected]
For
Name
Title
[email protected]
Ryder Todd Smith
President
Signed on Jun 23, 2026 4:17 PM PDT
Secured by Concord™
DocumentID: 033cvVkMUrpOfzcypGuNaT
SigningID: 033dcXu9GfXznXRWNbv1uj
UTC Signing time: 2026-06-23 23:17:20 UTC
IP Address: 172.58.119.249
Email: [email protected]

City of Palmdale - Communications Support
1 TRIPEPI SMITH RATE SCHEDULE The following retainer ad hoc rates show our existing agreement rates, with the subsequent proposed 2% applied for the subsequent years. All rates will follow the rate increase schedule as indicated in the existing agreement between the City of Palmdale and Tripepi Smith. Tripepi Smith Retainer Ad Hoc Rates Title 2025-26 Current 2026-2027 2% Applied 2027-2028 2% Applied Principal $309.75 $315.95 $322.26 Director $225.75 $230.27 $234.87 Art/Creative Director $173.25 $176.72 $180.25 Senior Business Analyst $115.50 $117.81 $120.17 Business Analyst $94.50 $96.39 $98.32 Junior Business Analyst $173.25 $176.72 $180.25 Senior Videographer/Animator $141.75 $144.59 $147.48 Senior Photographer $94.50 $96.39 $98.32 Senior Graphic Designer $152.25 $155.30 $158.40 Graphic Designer $105.00 $107.10 $109.24 Junior Graphic Designer $173.25 $176.72 $180.25 Web Developer $173.25 $176.72 $180.25 Drone Operator $94.50 $96.39 $98.32 Photographer $309.75 $315.95 $322.26 All other fees, terms and conditions will follow the master agreement. 1st AMENDMENT TO AGREEMENT A-8626
BETWEEN THE CITY OF PALMDALE AND TRIPEPI SMITH & ASSOCIATES, INC.

This 1ST Amendment to Agreement No. A-8626 (“Agreement”) is made and entered into by and between the City of Palmdale (hereinafter called “CITY”) and TRIPEPI SMITH & ASSOCIATES, INC. (hereinafter called "CONSULTANT"). This Contract shall become effective on the date of the last signatory.

WHEREAS, on 12/18/2023 ("Original Agreement") the CITY and CONSULTANT entered into an agreement to provide:

Refer to Exhibit A, Item 1 attached.

WHEREAS, the parties desire to amend the Original Agreement to:

Change the terms of the agreement and increase the not to exceed the amount of the Agreement to continue services.

NOW THEREFORE, the parties agree as follows:

The title identified as "Section 4 Commencement and Completion of Work" is amended to "Section 4 Contract Term" and shall now read:

The term of this contract is TWO (2) YEARS, with CITY reserving the option to extend the agreement for TWO (2) additional terms of one year each, commencing on the first day after the initial 365-day term.

The compensation identified in Section 9 is amended to increase the total price of the Agreement by TWO MILLION FOUR HUNDRED FIFTY-EIGHT THOUSAND dollars ($2,458,000), not to exceed the amount of TWO MILLION NINE HUNDRED THIRTY- EIGHT THOUSAND dollars ($2,938,000) and the added language of:
"CONTRACTOR will use its "Retainer Rates" noted in the November 2023 proposal (included as Exhibit A, Attachment 1 to the original agreement A-8626) for all billable hours with the CITY starting July 1, 2024. CITY commits to spend at least $7,000 a month on services with Tripepi Smith in exchange for access to Retainer Rates starting July 1, 2024. All other terms related to ad hoc compensation remain in effect."

All other terms and conditions of the Original Agreement not amended herein, remain in full force and effect.

1-2Concord - Document ID: 02xKd2hofiZJww3iHcZt1K

In Witness Whereof, the parties hereto have caused this Contract to be executed and attested by their respective officers thereunto duly authorized.

CITY OF PALMDALE:

TRIPEPI SMITH & ASSOCIATES, INC.:

Ronda Perez
City Manager

Ryder Todd Smith
President
ADDRESS FOR NOTICE:

CITY OF PALMDALE
38300 Sierra Highway, Suite A
Palmdale, CA 93550

ADDRESS FOR NOTICE:

TRIPEPI SMITH & ASSOCIATES, INC.

PO Box 52152
Irvine, CA 92619
APPROVE AS TO FORM:

William P. Curley, III
City Attorney

ATTEST:

Roxanne Faber
City Clerk

---------------------------------------- INTERNAL USE ONLY ----------------------------------------

■Certificate(s) and Endorsement(s) attached
■Confirmed business name on contract with certificate(s) ■Original contract and previous amendment(s) (if any) are attached ■Attached Agreement Checklist and met all requirements
2-2Concord - Document ID: 02xKd2hofiZJww3iHcZt1K
Record of Signing
Signed with www.concordnow.com
For
Name
Title
Signed on 2024-08-07 00:01:06 GMT
Secured by Concord™
DocumentID: 02xKd2hofiZJww3iHcZt1K
SigningID: 02xKd2hoZfr5C6GsjJYYOm
Signing date: 8/7/2024
IP Address: 206.171.111.149
Email: [email protected]
For
Name
Title
Signed on 2024-08-07 00:03:33 GMT
Secured by Concord™
DocumentID: 02xKd2hofiZJww3iHcZt1K
SigningID: 02xKd6QLz8bddIoaP45VOx
Signing date: 8/7/2024
IP Address: 98.163.39.229
Email: [email protected]
For
Name
Title
Signed on 2024-08-07 00:36:47 GMT
Secured by Concord™
DocumentID: 02xKd2hofiZJww3iHcZt1K
SigningID: 02xKdv0876IujURMSOCNxZ
Signing date: 8/7/2024
IP Address: 107.131.11.226
Email: [email protected]
For
Name
Title
Signed on 2024-08-07 09:04:06 GMT
Secured by Concord™
DocumentID: 02xKd2hofiZJww3iHcZt1K
SigningID: 02xKqMu17K1s7TjlOVsVTL
Signing date: 8/7/2024
IP Address: 47.143.212.37
Email: [email protected]
For
Name
Title
Signed on 2024-08-07 18:14:29 GMT
Secured by Concord™
DocumentID: 02xKd2hofiZJww3iHcZt1K
SigningID: 02xL3sLc29yw6v7TXgzyG1
Signing date: 8/7/2024
IP Address: 206.171.111.149
Email: [email protected]

COMMUNICATION SUPPORT SERVICES Proposal submitted to: City of Palmdale Submitted: November 13, 2023 Ryder Todd Smith, Co-founder & President Melanie James, Senior Business Analyst VALID FOR 60-DAYS Palmdale General Communications Support
2 Contents COVER LETTER .......................................................................................................................... 3 SINGLE SOURCE COMMUNICATIONS ...................................................................................... 4 An Overview of Tripepi Smith .................................................................................................. 4 Who We Are ............................................................................................................................ 4 General Approach ................................................................................................................... 5 PROJECT PLAN ......................................................................................................................... 6 1. Monthly Metrics ................................................................................................................... 6 2. Graphic Design .................................................................................................................... 6 3. Cloud Webmaster ............................................................................................................... 7 4. Council Chamber Video Production .................................................................................... 7 5. Social Media Management .................................................................................................. 7 COST PROPOSAL ...................................................................................................................... 8 RATES AND OTHER MINUTIAE ................................................................................................ 11 Agreements ........................................................................................................................... 11 Declarations ........................................................................................................................... 14 APPENDIX A: REFERENCES AND CLIENT LIST ........................................................................ 15 References ............................................................................................................................. 15 Some of Our Clients .............................................................................................................. 16 APPENDIX B: SAMPLES ........................................................................................................... 17 Explore samples more fully: www.TripepiSmith.com/PalmdaleFilm ...................................... 17 APPENDIX C: KEY PERSONNEL ............................................................................................... 21 Palmdale General Communications Support
3 COVER LETTER Thank you for the opportunity to talk to you about how Tripepi Smith can help the CItydelvier on range of communications needs. We’re excited to get started quickly. This proposal describes Tripepi Smith as a communications firm that lives right where public agencies and messaging overlap. It will also present our approach to the developing the Strategic Plan and present our cost structure. Whether it is cities, counties, special districts, associations or private sector partners, Tripepi Smith has a strong record of collaboration in California and beyond. This work includes writing, communications, design, videography, marketing, business development and other related services. Samples previously provided to the City are viewable at: www.TripepiSmith.com/PalmdaleFilm The Tripepi Smith Advantage Tripepi Smith is unique: our mix of creative prowess and policy competency is rare. This means we offer “single source communications”— able to apply the breadth of insight and skills to make every deliverable meaningful, engaging and effective. We want to work with Palmdale Film Bureau to fulfill its vision for the Strategic Plan. We understand that this proposal is preliminary, pending actual planning with key stakeholders. Tripepi Smith’s price proposal is valid for sixty (60) days after submission. I sincerely hope we can be your partner and look forward to working with your team.

Ryder Todd Smith, Co-Founder & President, Tripepi Smith [email protected] • (626) 536-2173 PO Box 52152, Irvine, CA 92619 Ryder is the contact person for the proposal evaluation period.

Palmdale General Communications Support
4 SINGLE SOURCE COMMUNICATIONS An Overview of Tripepi Smith Most important: we understand local government. Tripepi Smith combines creative thinking with a deep awareness of how communications drive positive impact on communities. As a firm, we are committed to #ABL—“always be learning.” This means that we never stop adding ways we support the local government sector and sharing that knowledge amongst our team. Since our founding in 2000, we have expanded what we do, becoming a single source for various communication and creative needs. Tripepi Smith fosters an atmosphere of cross-pollination in which civic insight, creative thinking and practical expertise all combine to make us who we are. Service Areas To learn more about our services, visit www.TripepiSmith.com/Services Who We Are The Co-Founders: Nicole Smith & Ryder Todd Smith CFO Nicole Tripepi Smith is a second-generation civic-affairs professional (her father was a city manager for 28 years). President Ryder Todd Smith brings over two decades of public agency marketing and communications experience to the table. The Team Tripepi Smith’s growing team of communications experts offers the right professionals for any job—and ensures we are nimble, responsive and cost effective. Experienced principals, directors and analysts drive strategy and mold messaging. Public affairs experts and policy wonks manage communication solutions for a large list of clients. Creative professionals fashion compelling branding, websites, print and digital design, social media, photography and video. THE RESULT: We have an ability to tell a complete story across mediums all within our one team.

Palmdale General Communications Support
5 General Approach Tripepi Smith sets small teams for client engagements. Although we are large enough to offer overlapping coverage, a small primary team is still most efficient and gets to know the client best. At the start of every design project, we identify the goal, platform, budget and intended messaging. This allows us to bring aboard the right expertise and creative professionals. Our firm offers services that address not only traditional media such as print, websites, logo design and advertising, but also non-traditional marketing services around email campaigns, social media, blogging, SEO, video production and more. This integrated approach to content development makes the process more efficient and effective for clients. We strive to breathe life into communications, and we work to strengthen client brands because we know that consistent branding builds trust and helps audiences engage and understand more. We believe in the power of design, and we believe that designing for the public is powerful. But we also know that good design is all for naught if implementation is sloppy, so we are highly detail oriented when it comes to the minutiae of our design process. We understand how to set complex projects, how to make PDFs accessible to assistive technology, how to drive social media engagement up and drive costs down—all while making it look great. Content x Distribution = IMPACT Tripepi Smith was born in the digital era and brings significant technical skills to the table. Members of our team carry technical certifications in Hootsuite Social Media Marketing, Facebook Blueprint, Google Advertising, Google Analytics and Twitter Flight School, among others. We take digital seriously and recognize how critical it is to not only develop great visuals and messaging, but to ensure the audiences we want to reach actually see that content. Without content distribution there is no IMPACT.

Palmdale General Communications Support
6 PROJECT PLAN 1. Monthly Metrics Tripepi Smith believes in the power of data to inform good communications. Digital platform provide tremendous for data resources to document the efforts of the communications team to delvier on City Communications. Tripepi Smith often provides monthly metrics reports to our clients that summarize social media, website, media releases and other key metrics. The goals of these summary reports are to create accountability for the team and to highlight the work being delivered to City Staff leadership and, ultimately, the City Council if desired by the City Manager. The monthly metrics report not only includes summary data, but also benefits from an insightful narrative provided by our team of communication experts. The exact metrics we report are to be determined and will be scoped out in a kickoff meeting. This service is normally priced on a fixed fee basis and Tripepi Smith will review the scope and provide a fixed price to then seek authorization to deliver the report. 2. Graphic Design Tripepi Smith recognizes the important interplay of public affairs and design. It’s about presenting ideas that advance communities and public institutions. So we create materials that engage audiences and make ideas resonate. Our creative experts design across the board; we lead entire rebrands but also recognize that sometimes, you just need a postcard made. Working with various agencies everyday solidifies our designers as experts in local government messaging, so not only do they make materials look great, but they also understand how to configure content to be engaging, informative and effective. To view samples of our work, visit www.TripepiSmith.com/Work Tripepi Smith’s creative professionals have worked with public and private clients on imagery, colors and graphic design in an array of projects. Our firm offers creative services that address not only traditional media such as print, websites, logo design and advertising but also non-traditional marketing services around email campaigns, social media, blogging, SEO, video production and more. This integrated approach to content development makes the process more efficient and more effective for clients. Our team will collaborate with the Palmdale team to determine the most effective way to convey design requests and import design request details to ensure we can deliver efficiently for the City and Departments.

Palmdale General Communications Support
7 3. Cloud Webmaster Tripepi Smith is deeply experienced in web develop and content management support. Our team has worked with the content management system for website providers like CivicPlus, Granicus, Revize, and WordPress. These team members use their general web knowledge and hands-on CMS experience to provide effortless content manage services for public agencies. Additionally, our team can leverage our in-house writing professionals to edit or write existing website copy if needed. The result is that Tripepi Smith Cloud Webmaster services can help our clients deliver on the promise of their websites. The City has noted a need to both provide immediate content management support services for the website and to execute on audit on the existing pages to update content or correct grammar and punctuation. Tripepi Smith has proposed that we identify the 100 most commonly visited pages and prioritize the content updates on these pages first, then work through additional pages as needed. Meanwhile, at the direction of the City, Tripepi Smith can also handle ongoing website updates to quickly modify content based on department requests. The methodology for determining the validity of these requests to ensure a secure process will need to be coordinated with the City Staff. 4. Council Chamber Video Production Tripepi Smith is familiar with and has worked in several agencies providing council chamber video production work. Our team knows the flow council meetings, hardware platforms and general details of how to execute on chamber production. 5. Social Media Management Tripepi Smith manages social media for dozens of public agencies and executes the work from planning the social media to monitoring comments on social media. We leverage Canva to improve visuals and are experts across the board on various social media platforms. Tripepi Smith is available to manage all social media for the City.

Palmdale General Communications Support
8 COST PROPOSAL This provisional cost estimate is based on a project scope not yet fully defined. Actual costs will vary depending on the actual scope of work (including length and complexity of content, graphic assets required, rounds of revision, items produced, etc.). We are assuming that all work, excluding the Monthly Metrics Report, will be handled with time and materials billing. Tripepi Smith remains open to flexing out scope of work with the City to adjust to market changes and needs of the agency. Service Delivery Estimated Costs Notes Monthly Metrics Report Likely $700 – $1,100 / month depending on extent of reporting, connection with Sprout Social, narrative We can connect Sprout Social and you can also Connect the Hootsuite Tool. That will help moderate costs. The number of SM channels you wish to report on will affect metrics Graphic Design Support $2700 / week for about 20 hours a week of work We are assuming work will be primarily delivered by a Junior Graphic Artist with oversight and QA from more senior resources. Note that senior reources may also do some work, but often their experience means total time is less and costs are similar. Website Content Clean Up $12,000 for 100 Pages Assumes about an hour a page using our more junior resources whenever possible and elevating to a more senior resource only when needed. Also assumes modest grammar and punctuation review. Complete rewrites may add significant time on some pages. Website Content Management $1,200 / week This presume about ten hours a week of content management is needed to address the queue of department requests.

Palmdale General Communications Support
9 Weekly Planning and Coordination Meetings $900 / week Meeting with TS account leaders and City communications staff to plan for the communications and review past week of activity. Social Media Management $1,075 / Week Producing five social media posts a week, covering 7 days a week social media monitoring, distribution via Sprout Social enterprise account from Tripepi Smith. Content Writing $900 / Week Content writing includes news stories for the City website, press releases and other 500 word short format informative stories. This assumes two per week or 8 a month. Chamber Video Production $630 / Meeting Assumes one hour of travel time, one hours pre meeting QA check, one hour post meeting wind down and video deployment, plus a three-hours meeting. Estimate assumes a one person crew needed, but if two are required, we will need to adjust estimate. There will be some ramp up costs initially to cross train resources and document the entire system. Based upon this general scope of work, we are anticipating a monthly cost estimate of $34,513. This does not include any random ad hoc work that is likely to be requested of Tripepi Smith or other ad hoc work that may arise, including: crisis communications, internal advices on special projects, internal communication assets, press conferences, media calls, special projects like ballot measure education, video production of PSA’s and other video content, stock photography shoots.

Palmdale General Communications Support
10 Tripepi Smith ash proposed that all initial work is on a time and materials basis given the dynamic situation and potential scope adjustment. Once we have settled into work, Tripepi Smith will be happy to amend our agreement with the City to align a fixed monthly fee scope with a baseline level of work, then cover additional work on a ad hoc basis. Tripepi Smith advises an initial not-to-exceed contract value of $480,000 which should get the contract through an initial FY if not full 12-month period. Variability is subject to the range of services requested of the firm.

Palmdale General Communications Support
11 RATES AND OTHER MINUTIAE Title Hourly - Standard Hourly - Retainer Principal $350 $295 Director $240 $215 Art/Creative Director $240 $215 Senior Business Analyst $190 $165 Business Analyst $130 $110 Junior Business Analyst $105 $90 Senior Videographer/Animator $190 $165 Senior Photographer $160 $135 Senior Graphic Designer $175 $145 Graphic Designer $120 $100 Junior Graphic Designer $105 $90 Web Developer $195 $165 Drone Operator $195 $165 Photographer $105 $90 Agreements Retainer Agreements Many Tripepi Smith clients have a fixed baseline of work they need done every month, and then they layer in time & materials work on top of that. These clients, when their retainers exceed $6,750 a month, can have access to our reduced Hourly – Retainer rates noted above for any ad-hoc work. Should we amend our scope of work to a fixed retainer arrangement in the future, this option will be available to the City. Fixed Price Agreements Clients may desire a well-defined project to be accomplished by Tripepi Smith. Examples can include a video or a website project or well-defined budget summary document. In these cases, Tripepi Smith can provide a fixed price alternative to the client.

Palmdale General Communications Support
12 Flexible Time & Materials Agreements Tripepi Smith can build flexibility into agreements based on time & materials. In cases where Tripepi Smith provides an estimate of time and resources required (based on the hourly rate schedule shown above), we can offer terms that offset some uncertainty. Additionally, depending on the nature of the engagement or project, Tripepi Smith can provide weekly or monthly budget reports that track cost vs. estimate. Tripepi Smith’s agreed to hourly rates, retainer rates and equipment fees are subject to an annual increase of 5% or the National CPI index, whichever is greater, upon the anniversary of the contract date. Billing Time at Tripepi Smith is billed in 15-minute increments – i.e. we invoice our time in the following examples: 1.25, .75, 4 or 6.5 hours. If Tripepi Smith is requested to be onsite, we will invoice for travel time at half rate of the resource’s Standard Rate. Travel costs will be reimbursed when agreed upon by the client. Tripepi Smith will invoice for our time and materials work on the last day of the month for that month’s work. Invoice terms are net 30 days. If fixed price work is requested and authorized, the milestone payments will be determined via email authorization from the City. Other Costs Because Tripepi Smith offers a broad set of services, including extensive content production, we have some other content production-related fees that may come up during the course of our engagement that we want to tell you about. Equipment Fees Tripepi Smith offers some services that require equipment, such as drone operations and video production. As such, in those cases, the following rates apply: Title Half Day Full Day Video Equipment $400 $600 Drone Equipment N/A $500 $600 for a full day of video equipment use (includes full set of video equipment). Full day is defined as a shoot lasting four (4) or more hours. $400 for a half day of video equipment use. Half day is defined as anything up to four hours of video production. All such expenses will be authorized by the organization prior to fee being assessed. $500/day drone fee applies and is not inclusive of the drone operator time (Drone Operator rate).

Palmdale General Communications Support
13 Print & Advertising Fees Title Client Pays Directly Client Reimburses TS Print costs, digital promotion, media placement No Fees 10% Print Costs: Tripepi Smith is happy to use a printer of the client’s choosing for print production work, or to recommend a printer with whom we have experience. Tripepi Smith typically has the printer bill the client directly for work. Tripepi Smith makes no money on print services and has no economic interest in the selected print vendor other than ensuring quality and fair pricing for our clients. If Tripepi Smith is asked to pay the bill for the client, we will apply a 10% agency fee to the reimbursement expense. Digital Advertising: Tripepi Smith is a Google Partner and Constant Contact Solution Provider and has Facebook Certified staff. We consider digital platforms to be a cornerstone element of any outreach strategy; often this comes with digital advertising fees. Tripepi Smith typically uses a client’s credit card to cover such fees, and those fees are impossible to estimate at this time without our firm being engaged in the work with the team. If a Tripepi Smith credit card is used to run the advertising campaign, then we will charge an additional 10% agency fee on all advertising charges to compensate for the administrative overhead. Media Placement: Purchase fees for advertising media space is not included on Tripepi Smith advertising proposals. Usually, clients contract directly with media, but in the event Tripepi Smith covers these fees, then we will charge an additional 10% agency fee on all advertising charges to compensate for the administrative overhead. Tripepi Smith Partnership Discounts Tripepi Smith has financial interest in certain related entities. These partnerships allow Tripepi Smith to offer clients extra media reach or additional services at partner pricing. Partnerships include: PublicCEO — www.PublicCEO.com Digital news about public affairs, reaching over 17,000 California government executives. Civic Business Journal — www.CivicBusinessJournal.com Digital interest stories about the people in local government. FlashVote — www.FlashVote.com Planning, implementing, measuring civic surveys. TS Talent Solutions — www.TSTalentSolutions.com Talent search services for local government and related agencies.

Palmdale General Communications Support
14 Declarations Authorization As co-founder and president of Tripepi Smith, Ryder T odd Smith is qualified to enter into agreements and to make the statements on behalf of the firm. This proposal is valid for sixty (60) days from date of submission. Incorporation Founded in 2000 and incorporated in 2002 as a California S Corporation, Tripepi Smith is based in Orange County. FEIN: 73-1642614 California Business License: C2414674 Conflict of Interest Disclosure and Ethics Tripepi Smith operates in a complex marketplace that is more political than most industries. As a result, conflicts of interest (real or perceived) can arise. The first and foremost obligation of Tripepi Smith is to outline all existing client relationships to prospects to let the prospect determine if a conflict exists. Currently, Tripepi Smith does not see any conflicts with our existing work and the proposed work. We do work with the City of Lancaster and Palmdale Water District. We also have done work in the City with the Economic Development team and the Palmdale EPIC Energy CCA. To read more about Tripepi Smith’s commitment to ethics: www.TripepiSmith.com/About-Us/#ethics Tripepi Smith & Associates, Inc. PO Box 52152, Irvine, CA 92619 [email protected] • (626) 536-2173 www.TripepiSmith.com

Palmdale General Communications Support
15 APPENDIX A: REFERENCES AND CLIENT LIST References City of Culver City Shelly Wolfberg, Asst. to the City Manager 310.253.6008 • [email protected] Communications Assessment, strategy and action items, social media management, social media and media monitoring, ongoing communications support, videography, monthly metrics reporting, photography, graphic design, bi-weekly client calls and crisis communications. City of Napa Jaina French, Community Relations 707.258.7843 • [email protected] Communications planning, content development, website support, graphic design, quarterly content meetings, Spanish translation, metrics reporting City of Indian Wells Peter Castro, Deputy City Manager 760-346-2489 • [email protected] Communications planning, website support, graphic design, event staffing, editorial calendar, digital newsletter, photography, videography, program management Palmdale General Communications Support
16 Some of Our Clients Tripepi Smith has been selected to work with approximately 200 local government agencies to help with their communications. We can provide you with contacts for any of these clients if desired and are confident you will find them to be quite happy with our services. City of Aliso Viejo City of American Canyon City of Azusa City of Bellflower City of Burlingame City of Claremont City of Coronado (City of) Culver City City of Cupertino (City of) Daly City City of Danville City of Duarte City of El Cerrito City of Fountain Valley City of Foster City City of Fullerton City of Gilroy City of Grover Beach City of Hawaiian Gardens City of Huntington Beach City of Indian Wells City of Industry City of Irvine City of La Cañada Flintridge City of La Palma City of La Puente City of La Verne City of Lake Forest City of Laguna Hills City of Laguna Niguel City of Lancaster City of Livermore City of Lomita City of Lynwood City of Manhattan Beach City of Manteca City of Martinez City of Millbrae City of Morgan Hill City of Murrieta City of Napa City of Norwalk City of Oakley City of Orange City of Orinda City of Palm Desert City of Palmdale City of Paramount City of Pismo Beach City of Placentia City of Pomona City of Rancho Palos Verdes City of Rancho Mirage City of Riverbank City of Rolling Hills Estates City of San Fernando City of Santa Ana City of Santa Clarita City of Santa Cruz City of Santa Paula City of Saratoga City of Stanton City of South Gate City of Tracy City of Vallejo City of Vista City of Walnut City of Westlake Village (City of) Yuba City Town of Los Altos Hills Town of Windsor County of Merced County of Fresno County of Sonoma County of Santa Barbara County of Kings California City Management Foundation California Contract Cities Association CalChoice Energy CCA California Joint Powers Insurance Authority California State University San Marcos Citrus Heights Water District Claremont McKenna College Costa Mesa Sanitary District El Toro Water District Independent Cities Association Independent Cities Finance Authority Inland Empire Utilities Agency Institute for Local Government League of California Cities Municipal Management Association of Northern California Municipal Management Association of Southern California Orange County City Manager Association Orange County Sanitation District Palmdale Water District Rowland Water District San Gabriel Valley City Managers’ Association Climatec HdL Companies National Demographics Corporation

Palmdale General Communications Support
17 APPENDIX B: SAMPLES Explore samples more fully: www.TripepiSmith.com/PalmdaleFilm City of Livermore Strategic Plan The City of Livermore works with Tripepi Smith on several things. In 2023, Tripepi Smith helped Livermore design their 2022 Strategic Plan, complete with a central infographic and iconography for the sections. Then Tripepi Smith created a video overview of the Strategic Plan, using that infographic as kind of navigational element interspersed with footage.

Santa Clara County Fire Department Strategic Plan Tripepi Smith assists the Santa Clara County Fire Department with a wide variety of design, including the recent creation of their recent multi-year Strategic Plan.

Palmdale General Communications Support
18 City of Aliso Viejo Econ Dev Brand, Book, Infographics, Presentation The Economic Development department at the City of Aliso Viejo asked Tripepi Smith to design materials that would build support for planned redevelopment, as well as provide clear information to local businesses about the process. Our designers used GIS maps to create several phase maps, with several matching infographics. We also created the presentation materials with engaging photography, layout and covers for a pocket-folder, enclosed USB, presentation booklet and matching PowerPoint presentation.

California State University San Marcos Case Statement Brochures/Folders In 2022, California State University of San Marcos worked with Tripepi Smith Principal, Katherine Griffiths, and Creative Director, Kevin Bostwick, towards the creation of a case statement brochure for their planned Integrated Science & Engineering building. Katherine worked with the CSUSM development and communication teams to write the compelling story of CSUSM’s important role as an engine for tech and learning, and Kevin designed a high-end brochure with rich imagery, infographics, and a built-in folder pocket to hold templated inserts the University could customize. The approach worked so well that the University came back in 2023 to have Katherine and Kevin do the same—this time on. a 24-page brochure building the case for funding and expanding the University’s powerful mission to be a national center for social mobility.

Palmdale General Communications Support
19 Culver City Community-facing Materials for Initiatives (Rent Control, Mobility/Transit) Tripepi Smith has an ongoing engagement with Culver City for communications in support of ballot measures and other complex information related to tax and real estate regulation. This ongoing informational initiative included design for several media. This ranged from print (e.g. posters and flyers) to digital (explainer videos and content for social media and web). Tripepi Smith Art Director Kevin Bostwick created a “decision tree” infographic to help tenants and landlords navigate the complexity of new rent control regulations. The infographic was designed to be modular, displayable whole but also configured to work within the constraints of the City’s web platform and create a click-through, decision making visual aid. In 2021, Tripepi Smith Director Jennifer Fitzgerald and Art Director Kevin Bostwick created a sub-brand for Culver City Transportation in support of their MOVE initiative to transform how residents get around.

City of Napa State of the City, Fiscal Infographics Tripepi Smith has been engaged with the City of Napa since late 2019. While the City originally engaged us for retainer services focused on social media creation and management, content writing and website support, they quickly expanded our engagement to include ad hoc graphic design support, video editing, infographic design and HR outreach and promotion. In addition to drafting, scheduling, and monitoring social media posts across all City platforms, Tripepi Smith has drafted written content such as letters from the City Manager, press releases, and radio scripts. On an ad hoc basis, we have completed detailed financial infographics that outlined the potential effects of COVID-19 on City finances (one of these infographics was featured in a MarketWatch article), wrote and designed their 2020 State of the City booklet, edited videos that told the story of local business and City support throughout the pandemic and more.

Palmdale General Communications Support
20 City of Cupertino Budget at a Glance, Periodicals, Reports, Branding After providing the City of Cupertino with a communication assessment in 2015, the City further engaged Tripepi Smith in 2017 to update their style guide and refresh their brand identity. While maintaining the integrity of the current city seal and logo, the City of Cupertino now has an expanded color palette and a clearly defined typography set as a part of their identity. In the process of updating the style guide, Tripepi Smith also updated some of their city templates to be more streamlined and user friendly. In 2019, Tripepi Smith used these brand standards for the City of Cupertino’s graphic design. In addition to their monthly publication Scene, Tripepi Smith created infographics and enhanced the layout for their annual Climate Action Plan report.

City of Indian Wells Budget at a Glance, Financial Planner, Infographics, Mailers Tripepi Smith used engaging information graphics to translate their budget data into an engaging “Budget-at-a-Glance” mailer that successfully put the information in front of the community in a digestible way.

Palmdale General Communications Support
21 APPENDIX C: KEY PERSONNEL Below are for team writers and graphic designers. Full resumes available upon request, or learn more at: www.TripepiSmith.com/Our-Team Professional Graphic Design Experience Creative Director ................. Kevin Bostwick .... 25+ years + Creative Direction, Branding, Strategy Senior Graphic Designer ..... Kjerstin Wingert .. 8 years + Art Direction, Branding, Photography Senior Graphic Designer ..... Sara Madsen ....... 5 years + Web Designer, Graphic Design Senior Graphic Designer ..... Melanie James .... 7 years + Sr. Web Designer, Graphic Design Junior Graphic Design ........ Alexis Mendez ..... 1 year + Graphic Design Junior Graphic Designer ..... Jenni Wechsler .... 1 year + Animation, Graphic Design *Above list does not include additional photographers, videographers, animators.

Palmdale General Communications Support
22 Katherine Griffiths, APR – Principal / Editorial Lead With more than 25 years of experience in nonprofit advancement, Katherine is an award-winning writer and creative director whose work with municipal and higher education clients has earned accolades from the California Association of Public Information Officers, the Council for the Advancement and Support of Education and the College Fraternity Editors Association. Her proficiencies include strategic planning, executive messaging, content development, proofreading and copyediting. Katherine joined the Tripepi Smith team in November 2016. She previously was director of community relations for the Paine Art Center and Gardens, associate editor for The ANCHORA of Delta Gamma Fraternity, publications editor and director of creative services for Claremont McKenna College and a communications consultant for the Claremont University Consortium, Pomona College, Scripps College and the Marshall School of Business at the University of Southern California. She currently supports administrative and creative projects for Bayshore Consulting, California Choice Energy Authority, California Joint Powers Insurance Authority, Clean Energy Alliance, Energy for Palmdale’s Independent Choice, Mt. San Antonio Gardens, MuniEnvironmental, Pico Rivera Innovative Municipal Energy, Pomona Choice Energy, Scripps College and Renne Public Law Group. Her municipal clients include the City of Saratoga and the City of Snoqualmie, Washington.

Palmdale General Communications Support
23 Melanie James – Senior Business Analyst & Graphic Artist Melanie James is a talented graphic artist, expert on the WordPress platform, a skilled project manager and a lead for Tripepi Smith’s cablecasting and videography services. She has managed and delivered dozens of successful website development projects and has a full suite of creativity skills rooted in her formal graphic arts education. Her skills cover the full Adobe Creative Suite and into HTML and CSS. In addition, she has managed an array of projects ranging from robust digital advertising campaigns to comprehensive video production projects. Her clients include City of Tracy, City of Daly City, City of Bellflower, City of Huntington Beach, City of Fullerton, City of La Cañada Flintridge, City of Menifee, City of Paramount, Santa Clara County Fire Department, Rowland Water District, and Placer Mosquito Vector Control District. Melanie is a certified Hootsuite Social Marketing Professional and Constant Contact Certified Solutions Provider and has completed the University of Southern California Executive Education Forum for Local Leaders and the University of California, Irvine Public Policy Making Academy II.

Palmdale General Communications Support
24 Kevin Bostwick – Creative Director Kevin Bostwick is an experienced Art Director and creative manager. He delivers powerful ideas visually, distilling unexpected stories from challenging content and designing media for understanding and absorption. He directs and executes for digital, interactive and print mediums, delivering across a blend of channels, particularly for learning, data-display and presentation. His work for major clients has included digital tools, logos, presentation, interactive learning, advertising and print design. He navigates the whole ecosystem, working with high-powered stakeholders to shape concepts, UX, branding, strategy, writing, asset management, information architecture and infographics. Kevin's clients have included California State University San Marcos, Clean Energy Alliance (power provider for the cities of Carlsbad, Del Mar, Escondido, Oceanside, San Marcos, Solana Beach and Vista), Orange County (Health & Human Services, Social Services), City of Aliso Viejo, Culver City, City of Napa, City of San Leandro, City of Manteca, City of Livermore, City of Palmdale, Pivot Charter Schools, California Joint Powers Insurance Authority and Renne Public Law Group.

Palmdale General Communications Support
25 Kjerstin Wingert – Senior Graphic Artist / Photographer Kjerstin is a Senior Graphic Designer with Tripepi Smith. After studying Business Administration at both the Ecole Supérieure Libre Des Sciences Commerciales Appliquéesis in Paris and Concordia University in Irvine, Kjerstin went on to receive her Advanced Production Certificate in Graphic Design from Golden West College in Huntington Beach. She began working as a freelance graphic designer in 2012 and joined the Tripepi Smith staff in 2015. Kjerstin has advanced knowledge of various creative platforms including Adobe Illustrator, Adobe Photoshop and Adobe InDesign. Kjerstin has experience leading an array of creative projects including layout, graphic design, illustration and creative concept development. Her client work includes: City of La Cañada Flintridge, City of Culver City, City of Duarte, City of Cupertino, City of Saratoga, City of Livermore, California Joint Powers Insurance Authority and Costa Mesa Sanitary District. Kjerstin is a certified Hootsuite Social Marketing Professional. She also completed the University of Southern California Executive Education Forum for Local Leaders and the University of California, Irvine Public Policy Making Academy.

Palmdale General Communications Support
26 Sara Madsen – Senior Business Analyst / Graphic Artist Sara Madsen has a skill set that is simultaneously wide and deep, ranging from graphic design to website development to account and project management; she is one of Tripepi Smith's most trusted 'Swiss Army knives.' With a formal education in marketing and environmental sustainability from San Diego State University, Sara brings technical prowess and creative savvy to the clients she serves. Her work as a Senior Business Analyst includes providing key account management support and project leadership, while concurrently delivering on a variety of creative projects. Her clients include City of Laguna Hills, City of Lomita, City of Paramount, City of Orange, City of Yucca Valley, City of Indian Wells, City of Pico Rivera, Clean Energy Alliance, CalChoice, Pomona Choice Energy, Palmdale Energy, Pivot Charter Schools, California Urban Forest Council, Renne Public Law Group and TS Talent Solutions. Sara is certified as a Google Analytics, Constant Contact Certified Solutions Provider and Hootsuite Social Marketing Professional. She has also completed the Public Policy Making Academy II at the University of California, Irvine and the Executive Education Forum for Local Leaders at the University of Southern California.

Palmdale General Communications Support
27 Jenni Wechsler – Junior Graphic Designer A strategic thinker, fast learner with a strong work ethic and passion for graphic design, Jenni Wechsler brings experience in graphic design, photography and video editing. With a degree in Psychology from University of Southern California, she knows not only how to tell a story, but how to creatively tailor it to convey the vision and values of an organization. She enhanced her graphic design skills during her time freelancing at Relationship Cubed, where she designed branding, course materials and photo assets. In addition, she is versed in the nuances of the psychology world. Jenni’s client work includes graphic design for City of Irvine, Culver City, City of Jurupa Valley, City of San Fernando, City of Southgate, City of Costa Mesa, City of Lomita, City of La Cañada Flintridge, City of Orinda, Costa Mesa Sanitary District, Pomona Choice Energy and Clean Energy Alliance (power provider for the cities of Carlsbad, Del Mar, Escondido, Oceanside, San Marcos, Solana Beach and Vista). Jenni is a certified Hootsuite Social Marketing Professional.

AGREEMENT NO. A-8626

CONTRACT FOR CONSULTANT SERVICES

BETWEEN THE CITY OF PALMDALE AND TRIPEPI, SMITH AND ASSOCIATES, INC.

THIS CONTRACT FOR CONSULTANT SERVICES (“Contract” herein) is made and entered into by and between the City of Palmdale a public body corporate and politic, (hereinafter called “CITY”) and TRIPEPI, SMITH AND ASSOCIATES, INC. (hereinafter called “CONSULTANT”). This Contract shall become effective on the date of the last signatory.

RECITALS
WHEREAS, City desires to engage CONSULTANT to provide certain consultant services; and
WHEREAS, CONSULTANT represents that CONSULTANT has the expertise and is qualified to perform the services described in this Contract. And, if required, is duly registered under the laws of the State of California; and WHEREAS, CONSULTANT desires to accept such engagement.

NOW, THEREFORE, the parties agree as follows:
1 DESCRIPTION OF WORK

1.1 The City hereby engages CONSULTANT, and CONSULTANT accepts such engagement, to provide the following services:

Refer to Exhibit A, Item 1 attached.

CONSULTANT shall perform and complete all such work and services in a manner satisfactory to CITY.

1.2 Project deliverables shall be reviewed and approved by CITY to determine acceptable completion. CITY shall have the right to review and inspect the work during the course of its performance at such times as may be specified by CITY.

1.3 CONSULTANT shall not accept any change of scope, or change in contract provisions, unless issued in writing, as a contract change order or amendment and signed by CITY. Any extensions of time must be mutually agreed upon in writing and executed by both parties.

1.4 CITY shall provide to CONSULTANT, without charge, all data, program information, including reports, records, maps, and other information, now in CITY’s possession, which may facilitate the timely performance of the work. 2 CITY PROJECT MANAGER
1-13Concord - Document ID: ODk0OGUwNGMtYW
To provide the services required by this Contract, CONSULTANT shall act under the authority and approval of a Project Manager appointed by CITY. The City Project Manager will oversee the work under this Contract, assist CONSULTANT with any necessary information, audit billings, and approve payments. CONSULTANT shall channel reports, deliverables and special requests through the City Project Manager. 3 CONSULTANT’S KEY PERSONNEL
CONSULTANT’s Team and Key Personnel are as follows:

Ryder Todd Smith, President
Kevin Bostwick, Creative Director
Melanie James, Account Manager
This Consultant Services Contract has been awarded to CONSULTANT based on its representation that those personnel and subcontractors listed above will perform the portions of the work listed herein. CONSULTANT shall not deviate nor substitute any of these team members without prior written approval by CITY. 4 COMMENCEMENT AND COMPLETION OF WORK
The execution of this Contract by the parties does not constitute an authorization to proceed. The services of CONSULTANT shall commence when CITY, acting by and through its Project Manager, has issued an Authorization to Proceed. CONSULTANT shall complete all the work described in Section 1 and submit final deliverables within Three Hundred and Sixty-Five (365) Calendar days following CONSULTANT’s receipt of Authorization to Proceed. CONSULTANT shall have no claim for compensation for any services or work, which has not been authorized by CITY’s Authorization to Proceed.
5 TAXES

5.1 CONSULTANT shall pay all sales, consumer, use, and other similar taxes required to be paid by CONSULTANT in accordance with state and local laws.

5.2 CONSULTANT is an independent contractor and shall have no power or authority to incur any debt, obligation or liability on behalf of CITY. No person employed by CONSULTANT or acting on its behalf, in connection with this Contract shall be considered the Agent or employee of CITY.

5.3 CONSULTANT shall be required to obtain a current City of Palmdale business license, as required by the Palmdale Municipal Code, before an Authorization to Proceed is issued.
6 PATENT FEES AND ROYALTIES
CONSULTANT shall pay all license fees and royalties and assume all costs incident to the use, in the performance of the work or the incorporation in the work of any 2-13Concord - Document ID: ODk0OGUwNGMtYW
invention, design, process, product or device which is the subject of patent rights or copyrights held by others. If a particular invention, design, process, product or device is specified by CITY for use in the performance of the work and if, to the actual knowledge of CITY, its use is subject to patent rights or copyrights calling for the payment of any license fee or royalty to others, the existence of such rights shall be disclosed by CITY in the contract documents. CONSULTANT shall indemnify and hold harmless CITY and anyone directly or indirectly employed by CITY from and against all claims, damages, losses and expenses (including attorneys' fees) arising out of any infringement of patent rights or copyrights incident to the use in the performance of the work, or resulting from the incorporation in the work of any invention, design, process, product or device not specified by CITY, and shall defend all such claims in connection with any alleged infringement of such rights. 7 STANDARDS OF PERFORMANCE
CONSULTANT shall be responsible for the completeness and accuracy of its services and work and documents resulting there from, and CITY shall not be responsible for discovering deficiencies therein. CONSULTANT shall correct any such deficiencies or errors without additional compensation and without cost to CITY, except to the extent any such deficiency is directly attributable to deficiencies in CITY-furnished information.
8 CONSULTANT’S PERSONNEL

8.1 All services required under this Contract shall be performed by CONSULTANT, or under CONSULTANT’S direct supervision, and all personnel shall possess the qualifications, permits and licenses required by State and local law to perform such services.

8.2 CONSULTANT shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Contract, and compliance with all reasonable performance standards established by CITY.

8.3 CONSULTANT shall be responsible for payment of all CONSULTANT’s employees’ and subcontractor’s wages and benefits and shall comply with all requirements pertaining to the employer’s liability, workers’ compensation, unemployment insurance, and Social Security.

8.4 CONSULTANT shall indemnify and hold harmless CITY, and its respective officers, agents and employees from and against all claims, demands, damages or costs arising from CONSULTANT’s acts or omissions with respect to any liability, damages, claims, costs and expenses of any nature arising from alleged violations of personnel practices.
9 COMPENSATION
3-13Concord - Document ID: ODk0OGUwNGMtYW

9.1 For all of work and services including the various phases of tasks as described in Section 1, CITY shall pay to CONSULTANT an amount not to exceed the sum of Four Hundred and Eighty Thousand dollars ($480000), payable as follows:

Refer to Exhibit A, Item 1 attached.

The Contract Price is CONSULTANT’S estimate of its charges for all the services, including all labor, equipment, material, subcontractor, and reimbursable costs, to be provided under this Agreement. Progress payments shall be made on a time and material basis. Final payment shall be made upon completion of all services and City acceptance of all deliverables, not-to-exceed the Contract Price.

9.2 CONSULTANT shall perform no work in excess of the total contract price without prior written approval of CITY. Total contract price includes expenses related to travel to and from CITY to meet with City and to appear, if so required, before City Council or any other board or commission of CITY.

9.3 CONSULTANT shall maintain adequate records and shall permit inspection and audit by CITY of CONSULTANT’s charges under this Contract. CONSULTANT shall make such records available to CITY during normal business hours upon reasonable notice. Nothing herein shall convert such records into public records, and they will be available only to CITY and any specified public agencies. Such records shall be maintained by CONSULTANT for one (1) year following completion of the work under this Contract unless a longer period of time is required by state or federal law, in which event CONSULTANT shall retain its records for the time required by such laws.

9.4 No payment made hereunder by CITY to CONSULTANT, shall be construed as an acceptance by CITY of any work or materials, nor as evidence of satisfactory performance by CONSULTANT of its obligations under this Contract. 10 INDEMNIFICATION
To the fullest extent permitted by law, CONSULTANT and any contractors or subcontractors working on its behalf agree to indemnify CITY, its officers, employees, agents and elected and appointed boards (hereinafter “Indemnified Parties”) for any loss, claim, demand, cause of action, cost, expense, damage, obligation or liability which arises out of or is in any way connected with the performance of any work under this agreement, including any acts or omissions, willful misconduct or negligent conduct, whether active or passive, on the part of CONSULTANT, its contractors or subcontractors, and regardless of any acts, omissions or negligence (whether active or passive) of any person or entity indemnified hereunder. At their own expense, CONSULTANT and, as applicable, any contractors or subcontractors working on its behalf, shall defend any suit, claim or action against the Indemnified Parties founded upon such loss, claim, demand, cause of action, cost, expense, damage, obligation or 4-13Concord - Document ID: ODk0OGUwNGMtYW
liability. CONSULTANT shall ensure that the contract of any contractor or subcontractor working under this agreement contain an indemnity agreement, requiring the contractor or subcontractor to indemnify and defend the Indemnified Parties pursuant the terms set forth above. CONSULTANT shall indemnify the Indemnified Parties, and save it harmless from any and all loss, damage, costs, expenses and attorney's fees suffered or incurred on account of any breach of the aforesaid obligations and covenants, and any other provision or covenant of this agreement.
11 INSURANCE

11.1 CONSULTANT, at its expense, shall maintain in effect at all times during the performance of work under this Contract not less than the following coverage and limits of insurance, which shall be maintained with insurers listed “A” or better in the Best’s Insurance Guide and authorized to do business in the State of California.

Proof of Insurance, as identified in Section 11.8, must be reviewed and accepted by the City Attorney.

11.1.1 Workers’ Compensation and Employer’s Liability
 Workers’ Compensation—coverage as required by the State of California  Employer’s Liability:
$1,000,000.00 each accident
$1,000,000.00 policy limit bodily injury
$1,000,000.00 each employee bodily injury by disease

11.1.2 Professional Liability (Errors & Omissions) Insurance*  $2,000,000 limit on a per occurrence basis

11.1.3 Commercial General Liability
 $1,000,000.00 limit on a per occurrence basis
 $2,000,000.00 general aggregate limit

11.1.4 Commercial Automobile Liability
 $1,000,000.00 combined single limit including owned (if applicable), non- owned and hired automobile coverage

11.1.5 Cyber Liability*
 $2,000,000.00 limit on a per occurrence basis
 $3,000,000.00 general aggregate limit

11.2 All of CONSULTANT’s policies shall contain an endorsement providing that written notice shall be given to CITY at least thirty- (30) calendar days prior to termination, cancellation or reduction of coverage in the policy.

11.3 Policies providing for bodily injury and property damage coverage shall contain the following:
5-13Concord - Document ID: ODk0OGUwNGMtYW
A. An endorsement extending coverage to the CITY as an additional insured, in the same manner as the named insured, as respects liability arising out of the performance of any work under the Contract. Such insurance shall be primary insurance, as respects the interest of the CITY, and any other insurance maintained by the CITY shall be considered excess coverage and not contributing insurance with the insurance required hereunder. The certificate and endorsements shall state: “The City of Palmdale, the Successor Agency of the Community Redevelopment Agency of the City of Palmdale, Palmdale Civic Authority, Industrial Development Authority of the City of Palmdale, Palmdale Airport Authority, their officers, agents, employees and volunteers are named as additional insureds.”
B. “Severability of Interest” clause.

11.4 Promptly on execution of this Contract, and prior to commencement of any work, CONSULTANT shall deliver to CITY certificates of insurance and endorsements to all required policies demonstrating that CONSULTANT has the required coverage and showing the required named insureds. Within five (5) days of written request from CITY, CONSULTANT shall deliver to CITY full and complete copies of all insurance policies required by this Contract.

11.5 The requirements as to the types and limits of insurance to be maintained by CONSULTANT are not intended to and shall not in any manner limit or qualify CONSULTANT’s liabilities and obligations under this Contract.

11.6 Any policy or policies of insurance that CONSULTANT elects to carry as insurance against loss or damage to its equipment and tools or other personal property used in the performance of this Contract shall include a provision waiving the insurer’s right of subrogation against CITY.

11.7 All insurance coverage must be maintained throughout the duration of this Contract.

11.8 Acceptable Proof of Insurance:

11.8.1 ACORD Certificate of Insurance listing all coverages, limits, deductibles and insureds; and endorsements for all applicable coverages if agent has authority to issue it. Additional insured Form CG20101185 or CG20100707 and CG20370704 or equivalent must be provided for general liability coverage. Additional insured form CA0001 must be provided for automobile liability coverage.

11.8.2 Agents must confirm that policy endorsements have been ordered from the respective insurance companies. Upon issuance, policy endorsements listing all insurers must be submitted to the City Attorney.

11.8.3 *When professional (E&O) and/or Cyber liability coverage is provided on a “claims made basis”, CONSULTANT will continue to renew the insurance for a period 6-13Concord - Document ID: ODk0OGUwNGMtYW
of five (5) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT, or its officers, employees, or agents during the time this Agreement was in effect.

11.9 Notwithstanding any other provision of this Contract, CITY may immediately terminate this Contract if, at any time CONSULTANT fails to maintain the required insurance for any period of time or fails to comply with any of the insurance requirements listed above.

11.10 CONSULTANT shall require any and all subcontractor's working on its behalf to provide insurance coverages and limits that are based on the scope of work and nature of risk being performed by the subcontractor. Any and all subcontractors working on behalf of CONSULTANT shall be subject to all other insurance requirements that are stated herein.

Any deviation in this requirement will be CONSULTANT's sole risk. CONSULTANT's insurance requirements in Section 11 will not be impacted and/or limited by such deviation.

12 TERMINATION WITHOUT CAUSE
CITY reserves the right to terminate this Contract or any part thereof for its sole convenience with fifteen (15) days written notice. In the event of such termination, CONSULTANT shall immediately stop all work hereunder, and shall immediately cause any of its suppliers and sub-consultants to cease such work. CONSULTANT shall also surrender to CITY all finished or unfinished documents or programs and other materials, which shall be City’s property. As compensation in full for services performed to the date of such termination, the CONSULTANT shall receive an amount equal to the value of the work completed as of the termination date in accordance with the fee schedule or as negotiated between the parties. In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this Contract.
13 TERMINATION FOR CAUSE

13.1 If the CITY determines that the CONSULTANT has failed to supply an adequate working force, or to provide services of proper quality, or has failed in any other respect to satisfactorily perform the services specified in this Contract, the CITY shall give written notice to the CONSULTANT specifying all defaults to be remedied within thirty (30) days. Such notice shall set forth the basis for the CITY’s dissatisfaction and suggest corrective measures. If, after thirty (30) days, the CONSULTANT has failed to implement the corrective measures, the CITY may elect to terminate this Contract, in whole or in part.
7-13Concord - Document ID: ODk0OGUwNGMtYW

13.2 In the event the CITY terminates this Contract in whole or in part as provided herein above, the CITY may procure, upon such terms and in such manner, as it may deem appropriate, services similar to those terminated.

13.3 If this Contract is terminated as provided above, the City may require the CONSULTANT to provide all finished or unfinished documents, data, studies, software, drawings, maps, photographs, reports, etc., prepared by the CONSULTANT. Upon such termination, the CONSULTANT shall be paid an amount equal to the value of the services provided and work performed as of the date of termination. Such payment by the City may take into consideration the costs associated with hiring another CONSULTANT to complete the services. In the event no new CONSULTANT is employed, the CONSULTANT shall be paid an amount equal to the value of the work performed. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete documents when such are delivered to CITY, and to authorized reimbursement expenses.

The above is in addition to any other remedies available by law or equity to the CITY.

13.4 If, after notice of termination of the Contract under the provisions of this Section 13, it is determined, for any reason, that CONSULTANT was not in default, or that the default was excusable, then the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to Section 12. 14 DISPUTE RESOLUTION
All claims, disputes, and other matters in question between CITY and CONSULTANT arising out of, or relating to this Contract, or the breach thereof shall, to the extent reasonably feasible, be resolved through good faith negotiations between the parties. 15 OWNERSHIP OF DOCUMENTS
All documents, including, but not limited to, research, field notes, investigations, analysis, and studies which are prepared in the performance of this Contract are to be, and remain the property of CITY. CONSULTANT shall furnish CITY, upon its request, originals or reproducible or electronic copies of reports, studies and of all other documents listed above.
16 SUBCONTRACTING, DELEGATION AND ASSIGNMENT

16.1 CONSULTANT shall not delegate, subcontract or assign its duties or rights hereunder, either in whole or in part, without the prior written consent of CITY; provided, however, that claims for money due or to become due to CONSULTANT from CITY under this Contract may be assigned to a bank, trust company or other financial institution without such approval. Any proposed delegation, assignment or subcontract shall provide a description of the services covered, identification of the proposed assignee, delegates or subcontractor, and an explanation of why and how 8-13Concord - Document ID: ODk0OGUwNGMtYW
the same was selected, including the degree of competition involved. Any proposed agreement with an assignee, delegates or subcontractor shall include the following:

A. The amount involved, together with CONSULTANT’s analysis of such cost or price; and
B. A provision requiring that any subsequent modification or amendment shall be subject to the prior written consent of CITY; and
C. The requirement to hire only those persons authorized by federal law to work in the United States.

16.2 Any assignment, delegation or subcontract shall be made in the name of CONSULTANT and shall not bind or purport to bind CITY and shall not release CONSULTANT from any obligations under this Contract including, but not limited to, the duty to properly supervise and coordinate the work of employees, assignees, delegates and subcontractors. No such assignment, delegation or subcontract shall result in any increase in the amount of total compensation payable to CONSULTANT under this Contract.
17 NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY

17.1 In performance of this Contract, CONSULTANT shall not discriminate against any employee, subcontractor, or applicant for employment because of sex, color, race, religion, ancestry, national origin, disability, medical condition, marital status, sexual orientation, or age. CONSULTANT will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their sex, color, race, religion, ancestry, national origin, disability, medical condition, marital status, sexual orientation or age. Affirmative action relating to employment shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

17.2 The provisions of subsection 17.1 above shall be included in all solicitations or advertisements placed by or on behalf of CONSULTANT for personnel to perform any services under this Contract. CITY shall have access to all documents, data and records of CONSULTANT and its subcontractors for purposes of determining compliance with the equal employment opportunity and non-discrimination provisions of this Section, and all applicable provisions of Executive Order No. 11246 which is incorporated herein by this reference. A copy of Executive Order No. 11246 is available for inspection at, and on file with, the Palmdale City Clerk’s Office. 18 FINANCIAL INTEREST CERTIFICATION

18.1 CONSULTANT warrants that no person has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, 9-13Concord - Document ID: ODk0OGUwNGMtYW
percentage, brokerage or contingent fee; and that no officer or employee of the CITY has any interest, financially or otherwise, in CONSULTANT’s firm.

18.2 For breach or violation of this warranty, CITY shall have the right to annul this Contract without liability, or at its discretion to deduct from the Contract Price or consideration, the full amount of such commission, percentage, brokerage or contingent fee.
19 CONFLICT OF INTEREST

19.1 CONSULTANT stipulates that its officers and employees do not now have a conflict of interest and it further agrees for itself, its officers and its employees that it will not contract for or accept employment for the performance of any work or services with any individual business, corporation or government unit that would create a conflict of interest in the performance of its obligations pursuant to this Contract or which would cause CONSULTANT to be “financial interested” (as provided in California Government Code Section 1090 et seq. or 87100 et seq.) in any contract or decision made by CITY on any matter.

19.2 CONSULTANT shall not employ any Housing Authority/City official or employee to perform any work required pursuant to this Contract.

19.3 If CONSULTANT is a registered professional engineer or licensed land surveyor and the scope of work requires CONSULTANT’S recommendation of the actual formula to spread the costs of an assessment district’s improvements, then CONSULTANT shall not participate in making that recommendation if the additional elements set forth in Government Code section 87100.1(c) apply. Those additional elements are: (1) CONSULTANT has received income of $250 or more for professional services in connection with any parcel included in the benefit assessment district within twelve (12) months prior to the creation of the district; and (2) the district includes other parcels in addition to those parcels for which CONSULTANT received the income. In the event a conflict of interest does arise in that context, CITY shall select a different CONSULTANT to recommend the actual formula to spread the costs of the assessment district’s improvements and the costs of such services shall be deducted from the compensation to be paid to CONSULTANT.

19.4 To the extent required by the City Manager/designee, CONSULTANT shall complete and file with the City Clerk a Form 700 Statement of Economic Interests disclosing any reportable property interests, income, gifts, investments, or business positions.
20 COMPLIANCE WITH LAW

20.1 CONSULTANT shall comply with all state and federal laws, including but not limited to, the requirement to hire only those persons authorized by federal law to work in the United States. If CONSULTANT uses any subcontractors to complete this 10-13Concord - Document ID: ODk0OGUwNGMtYW
Contract, this same requirement shall be included in all subcontracts and strictly enforced by CONSULTANT.

20.2 The law of the state of California shall govern this Contract. The venue of any legal action, either formal or informal, shall be the County of Los Angeles. 21 NOTICES
Any notice required under this Contract shall be in writing, addressed to the appropriate party at its address on the signature page and given personally or by registered or certified mail postage prepaid, or by a commercial courier service. All notices shall be effective upon the date of receipt.
22 ENTIRE CONTRACT AND AMENDMENTS

22.1 This Contract is the complete agreement between the parties and supersedes all prior proposals, agreements, and understandings between the parties and may not be modified or terminated orally.

22.2 No attempted waiver of any of the provisions hereof, nor any modification in the nature, extent or duration of the work to be performed by CONSULTANT hereunder, shall be binding unless in writing and signed by the party against whom the same is sought to be enforced.

22.3 The failure of any party to enforce against another party any provision of this Contract shall not constitute a waiver of that party’s right to enforce such a provision at a later time, and shall not serve to vary the terms of this Contract. 11-13Concord - Document ID: ODk0OGUwNGMtYW

23 ATTORNEY’S FEES
If any action at law or in equity is brought to enforce or interpret any provisions of this Contract, the prevailing party in such action shall be entitled to reasonable attorney’s fees, costs and necessary disbursements, in addition to such other relief as may be sought and awarded.

In Witness Whereof, the parties hereto have caused this Contract to be executed and attested by their respective officers thereunto duly authorized.

CITY OF PALMDALE: TRIPEPI, SMITH AND ASSOCIATES,
INC.:

Ronda Perez
City Manager

Ryder Todd Smith
President

ADDRESS FOR NOTICE:

CITY OF PALMDALE
38300 Sierra Highway,Suite A
Palmdale, CA 93550

ADDRESS FOR NOTICE:

TRIPEPI, SMITH AND ASSOCIATES,
INC.

PO Box 52152
Irvine, CA 92619
APPROVE AS TO FORM:

William P. Curley, III
Interim City Attorney

ATTEST:

Roxanne Faber
Acting City Clerk

---------------------------------------- INTERNAL USE ONLY ---------------------------------------- 12-13Concord - Document ID: ODk0OGUwNGMtYW

■Certificate(s) and Endorsement(s) attached
■Confirmed business name on contract with certificate(s) ■Attached Agreement Checklist and met all requirements
13-13Concord - Document ID: ODk0OGUwNGMtYW
Record of Signing
Signed with www.concordnow.com
For
Name
Title
Signed on 2023-12-11 21:05:23 GMT
Secured by Concord™
DocumentID: ODk0OGUwNGMtYW
SigningID: YWJlMDNiMTktNm
Signing date: 12/11/2023
IP Address: 206.171.111.149
Email: [email protected]
For
Name
Title
Signed on 2023-12-14 21:19:39 GMT
Secured by Concord™
DocumentID: ODk0OGUwNGMtYW
SigningID: Yzg0N2IxYWUtYj
Signing date: 12/14/2023
IP Address: 98.163.39.229
Email: [email protected]
For
Name
Title
Signed on 2023-12-18 16:41:10 GMT
Secured by Concord™
DocumentID: ODk0OGUwNGMtYW
SigningID: YjA1ZTU1YjUtMz
Signing date: 12/18/2023
IP Address: 107.131.11.226
Email: [email protected]
For
Name
Title
Signed on 2023-12-18 17:11:26 GMT
Secured by Concord™
DocumentID: ODk0OGUwNGMtYW
SigningID: MjJlNDFkOGQtOD
Signing date: 12/18/2023
IP Address: 206.171.111.134
Email: [email protected]
For
Name
Title
Signed on 2023-12-18 22:52:13 GMT
Secured by Concord™
DocumentID: ODk0OGUwNGMtYW
SigningID: ZDI3ZmM5ODctMm
Signing date: 12/18/2023
IP Address: 206.171.111.149
Email: [email protected]

COMMUNICATION SUPPORT SERVICES Proposal submitted to: City of Palmdale Submitted: November 13, 2023 Ryder Todd Smith, Co-founder & President Melanie James, Senior Business Analyst VALID FOR 60-DAYS Palmdale General Communications Support
2 Contents COVER LETTER .......................................................................................................................... 3 SINGLE SOURCE COMMUNICATIONS ...................................................................................... 4 An Overview of Tripepi Smith .................................................................................................. 4 Who We Are ............................................................................................................................ 4 General Approach ................................................................................................................... 5 PROJECT PLAN ......................................................................................................................... 6 1. Monthly Metrics ................................................................................................................... 6 2. Graphic Design .................................................................................................................... 6 3. Cloud Webmaster ............................................................................................................... 7 4. Council Chamber Video Production .................................................................................... 7 5. Social Media Management .................................................................................................. 7 COST PROPOSAL ...................................................................................................................... 8 RATES AND OTHER MINUTIAE ................................................................................................ 11 Agreements ........................................................................................................................... 11 Declarations ........................................................................................................................... 14 APPENDIX A: REFERENCES AND CLIENT LIST ........................................................................ 15 References ............................................................................................................................. 15 Some of Our Clients .............................................................................................................. 16 APPENDIX B: SAMPLES ........................................................................................................... 17 Explore samples more fully: www.TripepiSmith.com/PalmdaleFilm ...................................... 17 APPENDIX C: KEY PERSONNEL ............................................................................................... 21 Palmdale General Communications Support
3 COVER LETTER Thank you for the opportunity to talk to you about how Tripepi Smith can help the CItydelvier on range of communications needs. We’re excited to get started quickly. This proposal describes Tripepi Smith as a communications firm that lives right where public agencies and messaging overlap. It will also present our approach to the developing the Strategic Plan and present our cost structure. Whether it is cities, counties, special districts, associations or private sector partners, Tripepi Smith has a strong record of collaboration in California and beyond. This work includes writing, communications, design, videography, marketing, business development and other related services. Samples previously provided to the City are viewable at: www.TripepiSmith.com/PalmdaleFilm The Tripepi Smith Advantage Tripepi Smith is unique: our mix of creative prowess and policy competency is rare. This means we offer “single source communications”— able to apply the breadth of insight and skills to make every deliverable meaningful, engaging and effective. We want to work with Palmdale Film Bureau to fulfill its vision for the Strategic Plan. We understand that this proposal is preliminary, pending actual planning with key stakeholders. Tripepi Smith’s price proposal is valid for sixty (60) days after submission. I sincerely hope we can be your partner and look forward to working with your team.

Ryder Todd Smith, Co-Founder & President, Tripepi Smith [email protected] • (626) 536-2173 PO Box 52152, Irvine, CA 92619 Ryder is the contact person for the proposal evaluation period.

Palmdale General Communications Support
4 SINGLE SOURCE COMMUNICATIONS An Overview of Tripepi Smith Most important: we understand local government. Tripepi Smith combines creative thinking with a deep awareness of how communications drive positive impact on communities. As a firm, we are committed to #ABL—“always be learning.” This means that we never stop adding ways we support the local government sector and sharing that knowledge amongst our team. Since our founding in 2000, we have expanded what we do, becoming a single source for various communication and creative needs. Tripepi Smith fosters an atmosphere of cross-pollination in which civic insight, creative thinking and practical expertise all combine to make us who we are. Service Areas To learn more about our services, visit www.TripepiSmith.com/Services Who We Are The Co-Founders: Nicole Smith & Ryder Todd Smith CFO Nicole Tripepi Smith is a second-generation civic-affairs professional (her father was a city manager for 28 years). President Ryder Todd Smith brings over two decades of public agency marketing and communications experience to the table. The Team Tripepi Smith’s growing team of communications experts offers the right professionals for any job—and ensures we are nimble, responsive and cost effective. Experienced principals, directors and analysts drive strategy and mold messaging. Public affairs experts and policy wonks manage communication solutions for a large list of clients. Creative professionals fashion compelling branding, websites, print and digital design, social media, photography and video. THE RESULT: We have an ability to tell a complete story across mediums all within our one team.

Palmdale General Communications Support
5 General Approach Tripepi Smith sets small teams for client engagements. Although we are large enough to offer overlapping coverage, a small primary team is still most efficient and gets to know the client best. At the start of every design project, we identify the goal, platform, budget and intended messaging. This allows us to bring aboard the right expertise and creative professionals. Our firm offers services that address not only traditional media such as print, websites, logo design and advertising, but also non-traditional marketing services around email campaigns, social media, blogging, SEO, video production and more. This integrated approach to content development makes the process more efficient and effective for clients. We strive to breathe life into communications, and we work to strengthen client brands because we know that consistent branding builds trust and helps audiences engage and understand more. We believe in the power of design, and we believe that designing for the public is powerful. But we also know that good design is all for naught if implementation is sloppy, so we are highly detail oriented when it comes to the minutiae of our design process. We understand how to set complex projects, how to make PDFs accessible to assistive technology, how to drive social media engagement up and drive costs down—all while making it look great. Content x Distribution = IMPACT Tripepi Smith was born in the digital era and brings significant technical skills to the table. Members of our team carry technical certifications in Hootsuite Social Media Marketing, Facebook Blueprint, Google Advertising, Google Analytics and Twitter Flight School, among others. We take digital seriously and recognize how critical it is to not only develop great visuals and messaging, but to ensure the audiences we want to reach actually see that content. Without content distribution there is no IMPACT.

Palmdale General Communications Support
6 PROJECT PLAN 1. Monthly Metrics Tripepi Smith believes in the power of data to inform good communications. Digital platform provide tremendous for data resources to document the efforts of the communications team to delvier on City Communications. Tripepi Smith often provides monthly metrics reports to our clients that summarize social media, website, media releases and other key metrics. The goals of these summary reports are to create accountability for the team and to highlight the work being delivered to City Staff leadership and, ultimately, the City Council if desired by the City Manager. The monthly metrics report not only includes summary data, but also benefits from an insightful narrative provided by our team of communication experts. The exact metrics we report are to be determined and will be scoped out in a kickoff meeting. This service is normally priced on a fixed fee basis and Tripepi Smith will review the scope and provide a fixed price to then seek authorization to deliver the report. 2. Graphic Design Tripepi Smith recognizes the important interplay of public affairs and design. It’s about presenting ideas that advance communities and public institutions. So we create materials that engage audiences and make ideas resonate. Our creative experts design across the board; we lead entire rebrands but also recognize that sometimes, you just need a postcard made. Working with various agencies everyday solidifies our designers as experts in local government messaging, so not only do they make materials look great, but they also understand how to configure content to be engaging, informative and effective. To view samples of our work, visit www.TripepiSmith.com/Work Tripepi Smith’s creative professionals have worked with public and private clients on imagery, colors and graphic design in an array of projects. Our firm offers creative services that address not only traditional media such as print, websites, logo design and advertising but also non-traditional marketing services around email campaigns, social media, blogging, SEO, video production and more. This integrated approach to content development makes the process more efficient and more effective for clients. Our team will collaborate with the Palmdale team to determine the most effective way to convey design requests and import design request details to ensure we can deliver efficiently for the City and Departments.

Palmdale General Communications Support
7 3. Cloud Webmaster Tripepi Smith is deeply experienced in web develop and content management support. Our team has worked with the content management system for website providers like CivicPlus, Granicus, Revize, and WordPress. These team members use their general web knowledge and hands-on CMS experience to provide effortless content manage services for public agencies. Additionally, our team can leverage our in-house writing professionals to edit or write existing website copy if needed. The result is that Tripepi Smith Cloud Webmaster services can help our clients deliver on the promise of their websites. The City has noted a need to both provide immediate content management support services for the website and to execute on audit on the existing pages to update content or correct grammar and punctuation. Tripepi Smith has proposed that we identify the 100 most commonly visited pages and prioritize the content updates on these pages first, then work through additional pages as needed. Meanwhile, at the direction of the City, Tripepi Smith can also handle ongoing website updates to quickly modify content based on department requests. The methodology for determining the validity of these requests to ensure a secure process will need to be coordinated with the City Staff. 4. Council Chamber Video Production Tripepi Smith is familiar with and has worked in several agencies providing council chamber video production work. Our team knows the flow council meetings, hardware platforms and general details of how to execute on chamber production. 5. Social Media Management Tripepi Smith manages social media for dozens of public agencies and executes the work from planning the social media to monitoring comments on social media. We leverage Canva to improve visuals and are experts across the board on various social media platforms. Tripepi Smith is available to manage all social media for the City.

Palmdale General Communications Support
8 COST PROPOSAL This provisional cost estimate is based on a project scope not yet fully defined. Actual costs will vary depending on the actual scope of work (including length and complexity of content, graphic assets required, rounds of revision, items produced, etc.). We are assuming that all work, excluding the Monthly Metrics Report, will be handled with time and materials billing. Tripepi Smith remains open to flexing out scope of work with the City to adjust to market changes and needs of the agency. Service Delivery Estimated Costs Notes Monthly Metrics Report Likely $700 – $1,100 / month depending on extent of reporting, connection with Sprout Social, narrative We can connect Sprout Social and you can also Connect the Hootsuite Tool. That will help moderate costs. The number of SM channels you wish to report on will affect metrics Graphic Design Support $2700 / week for about 20 hours a week of work We are assuming work will be primarily delivered by a Junior Graphic Artist with oversight and QA from more senior resources. Note that senior reources may also do some work, but often their experience means total time is less and costs are similar. Website Content Clean Up $12,000 for 100 Pages Assumes about an hour a page using our more junior resources whenever possible and elevating to a more senior resource only when needed. Also assumes modest grammar and punctuation review. Complete rewrites may add significant time on some pages. Website Content Management $1,200 / week This presume about ten hours a week of content management is needed to address the queue of department requests.

Palmdale General Communications Support
9 Weekly Planning and Coordination Meetings $900 / week Meeting with TS account leaders and City communications staff to plan for the communications and review past week of activity. Social Media Management $1,075 / Week Producing five social media posts a week, covering 7 days a week social media monitoring, distribution via Sprout Social enterprise account from Tripepi Smith. Content Writing $900 / Week Content writing includes news stories for the City website, press releases and other 500 word short format informative stories. This assumes two per week or 8 a month. Chamber Video Production $630 / Meeting Assumes one hour of travel time, one hours pre meeting QA check, one hour post meeting wind down and video deployment, plus a three-hours meeting. Estimate assumes a one person crew needed, but if two are required, we will need to adjust estimate. There will be some ramp up costs initially to cross train resources and document the entire system. Based upon this general scope of work, we are anticipating a monthly cost estimate of $34,513. This does not include any random ad hoc work that is likely to be requested of Tripepi Smith or other ad hoc work that may arise, including: crisis communications, internal advices on special projects, internal communication assets, press conferences, media calls, special projects like ballot measure education, video production of PSA’s and other video content, stock photography shoots.

Palmdale General Communications Support
10 Tripepi Smith ash proposed that all initial work is on a time and materials basis given the dynamic situation and potential scope adjustment. Once we have settled into work, Tripepi Smith will be happy to amend our agreement with the City to align a fixed monthly fee scope with a baseline level of work, then cover additional work on a ad hoc basis. Tripepi Smith advises an initial not-to-exceed contract value of $480,000 which should get the contract through an initial FY if not full 12-month period. Variability is subject to the range of services requested of the firm.

Palmdale General Communications Support
11 RATES AND OTHER MINUTIAE Title Hourly - Standard Hourly - Retainer Principal $350 $295 Director $240 $215 Art/Creative Director $240 $215 Senior Business Analyst $190 $165 Business Analyst $130 $110 Junior Business Analyst $105 $90 Senior Videographer/Animator $190 $165 Senior Photographer $160 $135 Senior Graphic Designer $175 $145 Graphic Designer $120 $100 Junior Graphic Designer $105 $90 Web Developer $195 $165 Drone Operator $195 $165 Photographer $105 $90 Agreements Retainer Agreements Many Tripepi Smith clients have a fixed baseline of work they need done every month, and then they layer in time & materials work on top of that. These clients, when their retainers exceed $6,750 a month, can have access to our reduced Hourly – Retainer rates noted above for any ad-hoc work. Should we amend our scope of work to a fixed retainer arrangement in the future, this option will be available to the City. Fixed Price Agreements Clients may desire a well-defined project to be accomplished by Tripepi Smith. Examples can include a video or a website project or well-defined budget summary document. In these cases, Tripepi Smith can provide a fixed price alternative to the client.

Palmdale General Communications Support
12 Flexible Time & Materials Agreements Tripepi Smith can build flexibility into agreements based on time & materials. In cases where Tripepi Smith provides an estimate of time and resources required (based on the hourly rate schedule shown above), we can offer terms that offset some uncertainty. Additionally, depending on the nature of the engagement or project, Tripepi Smith can provide weekly or monthly budget reports that track cost vs. estimate. Tripepi Smith’s agreed to hourly rates, retainer rates and equipment fees are subject to an annual increase of 5% or the National CPI index, whichever is greater, upon the anniversary of the contract date. Billing Time at Tripepi Smith is billed in 15-minute increments – i.e. we invoice our time in the following examples: 1.25, .75, 4 or 6.5 hours. If Tripepi Smith is requested to be onsite, we will invoice for travel time at half rate of the resource’s Standard Rate. Travel costs will be reimbursed when agreed upon by the client. Tripepi Smith will invoice for our time and materials work on the last day of the month for that month’s work. Invoice terms are net 30 days. If fixed price work is requested and authorized, the milestone payments will be determined via email authorization from the City. Other Costs Because Tripepi Smith offers a broad set of services, including extensive content production, we have some other content production-related fees that may come up during the course of our engagement that we want to tell you about. Equipment Fees Tripepi Smith offers some services that require equipment, such as drone operations and video production. As such, in those cases, the following rates apply: Title Half Day Full Day Video Equipment $400 $600 Drone Equipment N/A $500 $600 for a full day of video equipment use (includes full set of video equipment). Full day is defined as a shoot lasting four (4) or more hours. $400 for a half day of video equipment use. Half day is defined as anything up to four hours of video production. All such expenses will be authorized by the organization prior to fee being assessed. $500/day drone fee applies and is not inclusive of the drone operator time (Drone Operator rate).

Palmdale General Communications Support
13 Print & Advertising Fees Title Client Pays Directly Client Reimburses TS Print costs, digital promotion, media placement No Fees 10% Print Costs: Tripepi Smith is happy to use a printer of the client’s choosing for print production work, or to recommend a printer with whom we have experience. Tripepi Smith typically has the printer bill the client directly for work. Tripepi Smith makes no money on print services and has no economic interest in the selected print vendor other than ensuring quality and fair pricing for our clients. If Tripepi Smith is asked to pay the bill for the client, we will apply a 10% agency fee to the reimbursement expense. Digital Advertising: Tripepi Smith is a Google Partner and Constant Contact Solution Provider and has Facebook Certified staff. We consider digital platforms to be a cornerstone element of any outreach strategy; often this comes with digital advertising fees. Tripepi Smith typically uses a client’s credit card to cover such fees, and those fees are impossible to estimate at this time without our firm being engaged in the work with the team. If a Tripepi Smith credit card is used to run the advertising campaign, then we will charge an additional 10% agency fee on all advertising charges to compensate for the administrative overhead. Media Placement: Purchase fees for advertising media space is not included on Tripepi Smith advertising proposals. Usually, clients contract directly with media, but in the event Tripepi Smith covers these fees, then we will charge an additional 10% agency fee on all advertising charges to compensate for the administrative overhead. Tripepi Smith Partnership Discounts Tripepi Smith has financial interest in certain related entities. These partnerships allow Tripepi Smith to offer clients extra media reach or additional services at partner pricing. Partnerships include: PublicCEO — www.PublicCEO.com Digital news about public affairs, reaching over 17,000 California government executives. Civic Business Journal — www.CivicBusinessJournal.com Digital interest stories about the people in local government. FlashVote — www.FlashVote.com Planning, implementing, measuring civic surveys. TS Talent Solutions — www.TSTalentSolutions.com Talent search services for local government and related agencies.

Palmdale General Communications Support
14 Declarations Authorization As co-founder and president of Tripepi Smith, Ryder T odd Smith is qualified to enter into agreements and to make the statements on behalf of the firm. This proposal is valid for sixty (60) days from date of submission. Incorporation Founded in 2000 and incorporated in 2002 as a California S Corporation, Tripepi Smith is based in Orange County. FEIN: 73-1642614 California Business License: C2414674 Conflict of Interest Disclosure and Ethics Tripepi Smith operates in a complex marketplace that is more political than most industries. As a result, conflicts of interest (real or perceived) can arise. The first and foremost obligation of Tripepi Smith is to outline all existing client relationships to prospects to let the prospect determine if a conflict exists. Currently, Tripepi Smith does not see any conflicts with our existing work and the proposed work. We do work with the City of Lancaster and Palmdale Water District. We also have done work in the City with the Economic Development team and the Palmdale EPIC Energy CCA. To read more about Tripepi Smith’s commitment to ethics: www.TripepiSmith.com/About-Us/#ethics Tripepi Smith & Associates, Inc. PO Box 52152, Irvine, CA 92619 [email protected] • (626) 536-2173 www.TripepiSmith.com

Palmdale General Communications Support
15 APPENDIX A: REFERENCES AND CLIENT LIST References City of Culver City Shelly Wolfberg, Asst. to the City Manager 310.253.6008 • [email protected] Communications Assessment, strategy and action items, social media management, social media and media monitoring, ongoing communications support, videography, monthly metrics reporting, photography, graphic design, bi-weekly client calls and crisis communications. City of Napa Jaina French, Community Relations 707.258.7843 • [email protected] Communications planning, content development, website support, graphic design, quarterly content meetings, Spanish translation, metrics reporting City of Indian Wells Peter Castro, Deputy City Manager 760-346-2489 • [email protected] Communications planning, website support, graphic design, event staffing, editorial calendar, digital newsletter, photography, videography, program management Palmdale General Communications Support
16 Some of Our Clients Tripepi Smith has been selected to work with approximately 200 local government agencies to help with their communications. We can provide you with contacts for any of these clients if desired and are confident you will find them to be quite happy with our services. City of Aliso Viejo City of American Canyon City of Azusa City of Bellflower City of Burlingame City of Claremont City of Coronado (City of) Culver City City of Cupertino (City of) Daly City City of Danville City of Duarte City of El Cerrito City of Fountain Valley City of Foster City City of Fullerton City of Gilroy City of Grover Beach City of Hawaiian Gardens City of Huntington Beach City of Indian Wells City of Industry City of Irvine City of La Cañada Flintridge City of La Palma City of La Puente City of La Verne City of Lake Forest City of Laguna Hills City of Laguna Niguel City of Lancaster City of Livermore City of Lomita City of Lynwood City of Manhattan Beach City of Manteca City of Martinez City of Millbrae City of Morgan Hill City of Murrieta City of Napa City of Norwalk City of Oakley City of Orange City of Orinda City of Palm Desert City of Palmdale City of Paramount City of Pismo Beach City of Placentia City of Pomona City of Rancho Palos Verdes City of Rancho Mirage City of Riverbank City of Rolling Hills Estates City of San Fernando City of Santa Ana City of Santa Clarita City of Santa Cruz City of Santa Paula City of Saratoga City of Stanton City of South Gate City of Tracy City of Vallejo City of Vista City of Walnut City of Westlake Village (City of) Yuba City Town of Los Altos Hills Town of Windsor County of Merced County of Fresno County of Sonoma County of Santa Barbara County of Kings California City Management Foundation California Contract Cities Association CalChoice Energy CCA California Joint Powers Insurance Authority California State University San Marcos Citrus Heights Water District Claremont McKenna College Costa Mesa Sanitary District El Toro Water District Independent Cities Association Independent Cities Finance Authority Inland Empire Utilities Agency Institute for Local Government League of California Cities Municipal Management Association of Northern California Municipal Management Association of Southern California Orange County City Manager Association Orange County Sanitation District Palmdale Water District Rowland Water District San Gabriel Valley City Managers’ Association Climatec HdL Companies National Demographics Corporation

Palmdale General Communications Support
17 APPENDIX B: SAMPLES Explore samples more fully: www.TripepiSmith.com/PalmdaleFilm City of Livermore Strategic Plan The City of Livermore works with Tripepi Smith on several things. In 2023, Tripepi Smith helped Livermore design their 2022 Strategic Plan, complete with a central infographic and iconography for the sections. Then Tripepi Smith created a video overview of the Strategic Plan, using that infographic as kind of navigational element interspersed with footage.

Santa Clara County Fire Department Strategic Plan Tripepi Smith assists the Santa Clara County Fire Department with a wide variety of design, including the recent creation of their recent multi-year Strategic Plan.

Palmdale General Communications Support
18 City of Aliso Viejo Econ Dev Brand, Book, Infographics, Presentation The Economic Development department at the City of Aliso Viejo asked Tripepi Smith to design materials that would build support for planned redevelopment, as well as provide clear information to local businesses about the process. Our designers used GIS maps to create several phase maps, with several matching infographics. We also created the presentation materials with engaging photography, layout and covers for a pocket-folder, enclosed USB, presentation booklet and matching PowerPoint presentation.

California State University San Marcos Case Statement Brochures/Folders In 2022, California State University of San Marcos worked with Tripepi Smith Principal, Katherine Griffiths, and Creative Director, Kevin Bostwick, towards the creation of a case statement brochure for their planned Integrated Science & Engineering building. Katherine worked with the CSUSM development and communication teams to write the compelling story of CSUSM’s important role as an engine for tech and learning, and Kevin designed a high-end brochure with rich imagery, infographics, and a built-in folder pocket to hold templated inserts the University could customize. The approach worked so well that the University came back in 2023 to have Katherine and Kevin do the same—this time on. a 24-page brochure building the case for funding and expanding the University’s powerful mission to be a national center for social mobility.

Palmdale General Communications Support
19 Culver City Community-facing Materials for Initiatives (Rent Control, Mobility/Transit) Tripepi Smith has an ongoing engagement with Culver City for communications in support of ballot measures and other complex information related to tax and real estate regulation. This ongoing informational initiative included design for several media. This ranged from print (e.g. posters and flyers) to digital (explainer videos and content for social media and web). Tripepi Smith Art Director Kevin Bostwick created a “decision tree” infographic to help tenants and landlords navigate the complexity of new rent control regulations. The infographic was designed to be modular, displayable whole but also configured to work within the constraints of the City’s web platform and create a click-through, decision making visual aid. In 2021, Tripepi Smith Director Jennifer Fitzgerald and Art Director Kevin Bostwick created a sub-brand for Culver City Transportation in support of their MOVE initiative to transform how residents get around.

City of Napa State of the City, Fiscal Infographics Tripepi Smith has been engaged with the City of Napa since late 2019. While the City originally engaged us for retainer services focused on social media creation and management, content writing and website support, they quickly expanded our engagement to include ad hoc graphic design support, video editing, infographic design and HR outreach and promotion. In addition to drafting, scheduling, and monitoring social media posts across all City platforms, Tripepi Smith has drafted written content such as letters from the City Manager, press releases, and radio scripts. On an ad hoc basis, we have completed detailed financial infographics that outlined the potential effects of COVID-19 on City finances (one of these infographics was featured in a MarketWatch article), wrote and designed their 2020 State of the City booklet, edited videos that told the story of local business and City support throughout the pandemic and more.

Palmdale General Communications Support
20 City of Cupertino Budget at a Glance, Periodicals, Reports, Branding After providing the City of Cupertino with a communication assessment in 2015, the City further engaged Tripepi Smith in 2017 to update their style guide and refresh their brand identity. While maintaining the integrity of the current city seal and logo, the City of Cupertino now has an expanded color palette and a clearly defined typography set as a part of their identity. In the process of updating the style guide, Tripepi Smith also updated some of their city templates to be more streamlined and user friendly. In 2019, Tripepi Smith used these brand standards for the City of Cupertino’s graphic design. In addition to their monthly publication Scene, Tripepi Smith created infographics and enhanced the layout for their annual Climate Action Plan report.

City of Indian Wells Budget at a Glance, Financial Planner, Infographics, Mailers Tripepi Smith used engaging information graphics to translate their budget data into an engaging “Budget-at-a-Glance” mailer that successfully put the information in front of the community in a digestible way.

Palmdale General Communications Support
21 APPENDIX C: KEY PERSONNEL Below are for team writers and graphic designers. Full resumes available upon request, or learn more at: www.TripepiSmith.com/Our-Team Professional Graphic Design Experience Creative Director ................. Kevin Bostwick .... 25+ years + Creative Direction, Branding, Strategy Senior Graphic Designer ..... Kjerstin Wingert .. 8 years + Art Direction, Branding, Photography Senior Graphic Designer ..... Sara Madsen ....... 5 years + Web Designer, Graphic Design Senior Graphic Designer ..... Melanie James .... 7 years + Sr. Web Designer, Graphic Design Junior Graphic Design ........ Alexis Mendez ..... 1 year + Graphic Design Junior Graphic Designer ..... Jenni Wechsler .... 1 year + Animation, Graphic Design *Above list does not include additional photographers, videographers, animators.

Palmdale General Communications Support
22 Katherine Griffiths, APR – Principal / Editorial Lead With more than 25 years of experience in nonprofit advancement, Katherine is an award-winning writer and creative director whose work with municipal and higher education clients has earned accolades from the California Association of Public Information Officers, the Council for the Advancement and Support of Education and the College Fraternity Editors Association. Her proficiencies include strategic planning, executive messaging, content development, proofreading and copyediting. Katherine joined the Tripepi Smith team in November 2016. She previously was director of community relations for the Paine Art Center and Gardens, associate editor for The ANCHORA of Delta Gamma Fraternity, publications editor and director of creative services for Claremont McKenna College and a communications consultant for the Claremont University Consortium, Pomona College, Scripps College and the Marshall School of Business at the University of Southern California. She currently supports administrative and creative projects for Bayshore Consulting, California Choice Energy Authority, California Joint Powers Insurance Authority, Clean Energy Alliance, Energy for Palmdale’s Independent Choice, Mt. San Antonio Gardens, MuniEnvironmental, Pico Rivera Innovative Municipal Energy, Pomona Choice Energy, Scripps College and Renne Public Law Group. Her municipal clients include the City of Saratoga and the City of Snoqualmie, Washington.

Palmdale General Communications Support
23 Melanie James – Senior Business Analyst & Graphic Artist Melanie James is a talented graphic artist, expert on the WordPress platform, a skilled project manager and a lead for Tripepi Smith’s cablecasting and videography services. She has managed and delivered dozens of successful website development projects and has a full suite of creativity skills rooted in her formal graphic arts education. Her skills cover the full Adobe Creative Suite and into HTML and CSS. In addition, she has managed an array of projects ranging from robust digital advertising campaigns to comprehensive video production projects. Her clients include City of Tracy, City of Daly City, City of Bellflower, City of Huntington Beach, City of Fullerton, City of La Cañada Flintridge, City of Menifee, City of Paramount, Santa Clara County Fire Department, Rowland Water District, and Placer Mosquito Vector Control District. Melanie is a certified Hootsuite Social Marketing Professional and Constant Contact Certified Solutions Provider and has completed the University of Southern California Executive Education Forum for Local Leaders and the University of California, Irvine Public Policy Making Academy II.

Palmdale General Communications Support
24 Kevin Bostwick – Creative Director Kevin Bostwick is an experienced Art Director and creative manager. He delivers powerful ideas visually, distilling unexpected stories from challenging content and designing media for understanding and absorption. He directs and executes for digital, interactive and print mediums, delivering across a blend of channels, particularly for learning, data-display and presentation. His work for major clients has included digital tools, logos, presentation, interactive learning, advertising and print design. He navigates the whole ecosystem, working with high-powered stakeholders to shape concepts, UX, branding, strategy, writing, asset management, information architecture and infographics. Kevin's clients have included California State University San Marcos, Clean Energy Alliance (power provider for the cities of Carlsbad, Del Mar, Escondido, Oceanside, San Marcos, Solana Beach and Vista), Orange County (Health & Human Services, Social Services), City of Aliso Viejo, Culver City, City of Napa, City of San Leandro, City of Manteca, City of Livermore, City of Palmdale, Pivot Charter Schools, California Joint Powers Insurance Authority and Renne Public Law Group.

Palmdale General Communications Support
25 Kjerstin Wingert – Senior Graphic Artist / Photographer Kjerstin is a Senior Graphic Designer with Tripepi Smith. After studying Business Administration at both the Ecole Supérieure Libre Des Sciences Commerciales Appliquéesis in Paris and Concordia University in Irvine, Kjerstin went on to receive her Advanced Production Certificate in Graphic Design from Golden West College in Huntington Beach. She began working as a freelance graphic designer in 2012 and joined the Tripepi Smith staff in 2015. Kjerstin has advanced knowledge of various creative platforms including Adobe Illustrator, Adobe Photoshop and Adobe InDesign. Kjerstin has experience leading an array of creative projects including layout, graphic design, illustration and creative concept development. Her client work includes: City of La Cañada Flintridge, City of Culver City, City of Duarte, City of Cupertino, City of Saratoga, City of Livermore, California Joint Powers Insurance Authority and Costa Mesa Sanitary District. Kjerstin is a certified Hootsuite Social Marketing Professional. She also completed the University of Southern California Executive Education Forum for Local Leaders and the University of California, Irvine Public Policy Making Academy.

Palmdale General Communications Support
26 Sara Madsen – Senior Business Analyst / Graphic Artist Sara Madsen has a skill set that is simultaneously wide and deep, ranging from graphic design to website development to account and project management; she is one of Tripepi Smith's most trusted 'Swiss Army knives.' With a formal education in marketing and environmental sustainability from San Diego State University, Sara brings technical prowess and creative savvy to the clients she serves. Her work as a Senior Business Analyst includes providing key account management support and project leadership, while concurrently delivering on a variety of creative projects. Her clients include City of Laguna Hills, City of Lomita, City of Paramount, City of Orange, City of Yucca Valley, City of Indian Wells, City of Pico Rivera, Clean Energy Alliance, CalChoice, Pomona Choice Energy, Palmdale Energy, Pivot Charter Schools, California Urban Forest Council, Renne Public Law Group and TS Talent Solutions. Sara is certified as a Google Analytics, Constant Contact Certified Solutions Provider and Hootsuite Social Marketing Professional. She has also completed the Public Policy Making Academy II at the University of California, Irvine and the Executive Education Forum for Local Leaders at the University of Southern California.

Palmdale General Communications Support
27 Jenni Wechsler – Junior Graphic Designer A strategic thinker, fast learner with a strong work ethic and passion for graphic design, Jenni Wechsler brings experience in graphic design, photography and video editing. With a degree in Psychology from University of Southern California, she knows not only how to tell a story, but how to creatively tailor it to convey the vision and values of an organization. She enhanced her graphic design skills during her time freelancing at Relationship Cubed, where she designed branding, course materials and photo assets. In addition, she is versed in the nuances of the psychology world. Jenni’s client work includes graphic design for City of Irvine, Culver City, City of Jurupa Valley, City of San Fernando, City of Southgate, City of Costa Mesa, City of Lomita, City of La Cañada Flintridge, City of Orinda, Costa Mesa Sanitary District, Pomona Choice Energy and Clean Energy Alliance (power provider for the cities of Carlsbad, Del Mar, Escondido, Oceanside, San Marcos, Solana Beach and Vista). Jenni is a certified Hootsuite Social Marketing Professional.

City Council Staff Report

DATE: JULY 7, 2026

TO: HONORABLE MAYOR AND CITY COUNCIL

FROM: ECONOMIC & COMMUNITY DEVELOPMENT DEPARTMENT

ECONOMIC DEVELOPMENT DIVISION

DISTRICT: ALL

SUBJECT: ADOPT RESOLUTION NO. CC 2026 -043, A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF PALMDALE AUTHORIZING
PARTICIPATION IN THE OPPORTUNITY ZONES 2.0 PROGRAM

NOMINATION PROCESS CONSISTENT WITH THE STATE OF
CALIFORNIA’S PUBLISHED ELIGIBILITY AND SELECTION

CRITERIA

RECOMMENDATION

Staff recommend that the City Council:

1. Adopt Resolution No. CC 2026-043, a Resolution of the City Council of the City of Palmdale, authorizing participation in the Opportunity Zones 2.0 program nomination process consistent with the State of California's published eligibility and selection criteria; and,

2. Authorize the City Manager, or his designee, to submit the City's Opportunity Zones 2.0 nomination package to the State of California for revi ew and consideration.

BACKGROUND

Opportunity Zones (OZ) are a federal economic development tool that provides tax incentives intended to encourage private investment in economically distressed communities. The original program was established in 2018 and is scheduled to expire on December 31, 2028. The City of Palmdale currently contains federally designated OZ established under the original program. In 2025, Congress enacted OZ 2.0 as a permanent successor program and initiated a new state-led nomination process for future OZ designations beginning in 2026.

DISCUSSION
OZ 2.0 is intended to encourage private investment, housing development, job creation, and economic growth through federal tax incentives for qualified investments.

Report to Mayor and City Council
Re: Reso No. CC 2026-043
July 7, 2026

The State of California has established a framework for evaluating and prioritizing eligible areas based on factors including economic distress, housing need, displacement risk, regional economic priorities, and development readiness.

Approval of this item authorizes the City Man ager, or his designee, to submit the City’s nomination package to the State of California as part of the OZ 2.0 nomination process.

The State of California will determine which recommended areas are ultimately forwarded to the U.S. Department of the Treasu ry for designation under OZ 2.0. Final designation decisions are made through the federal certification process and are not guaranteed.

Maintaining eligibility under the OZ program may help the City attract private investment, support housing production, encourage job creation, and complement other economic development initiatives. The City's existing OZ designations are scheduled to expire on December 31, 2028. Participation in the OZ 2.0 process is necessary for the City to be considered for future designation under the successor program.

FISCAL IMPACT

$0; Opportunity Zones provide federal tax incentives intended to encourage private investment in designated areas. The City anticipates the program may support future private-sector investment, housing production, and job creation.

STRATEGIC PLAN

Goal II: Ensure long-term fiscal health of the City and maintain funding for services.

D. Pursue alternative financing oppor tunities for continued infrastructure improvements and qualify community programs.

Prepared by: Megan Taggart , Director of Economic &
Community Development
Certified as to availability of Funds: Janelle Samson, Deputy City Manager Approved by: Salvador Mendez, City Manager
Approved as to form: Alexandra Severino, City Attorney

ATTACHMENTS

None

CITY COUNCIL

CITY OF PALMDALE, CALIFORNIA
RESOLUTION NO. CC 2026-043

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALMDALE AUTHORIZING PARTICIPATION IN THE OPPORTUNITY ZONES 2.0

NOMINATION PROCESS

WHEREAS, the Opportunity Zones program was establishe d in 2018 to spur economic development and job creation in distressed communities through federal tax incentives; and

WHEREAS, the City of Palmdale currently contains federally designated Opportunity Zones established under the original program; and

WHEREAS, the federal Opportunity Zones 2.0 framework authorizes Governors to nominate eligible areas for certification by the U.S. Department of the Treasury; and

WHEREAS, the State of California, through the Governor's Office of Business and Economic Dev elopment (GO -Biz), is currently accepting local recommendations as part of the Opportunity Zones 2.0 nomination process; and

WHEREAS, participation in the Opportunity Zones 2.0 nomination process may help continue to attract private investment, support ho using production, encourage job creation, and complement local economic development initiatives;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALMDALE;

SECTION 1. The City Council approves participation in the Opportunity Zones

2.0 nomination process consistent with the State of California's published eligibility and selection criteria.

Resolution No. CC 2026-043

SECTION 2. The City Manager, or his designee, is authorized to submit the City's nomination package and supporting materials to the State of California as part of the Opportunity Zones 2.0 nomination process.

SECTION 3. The City Clerk shall certify to the adoption of this resolution.

PASSED, APPROVED and ADOPTED this 7th day of July, 2026.

_________________________________
Eric Ohlsen, Mayor

APPROVED AS TO FORM: ATTEST:

___________________________ _________________________________ Alexandra Severino Rochelle Scott, City Clerk
City Attorney

I, Rochelle Scott, City Clerk of the City of Palmdale, California, do hereby certify that the foregoing resolution was duly passed, approved, and adopted by the City Council of the City of Palmdale at a regular meeting of said Council held on the 7th day of July, 2026 by the following roll call vote:

AYES:

NOES:___________________________________________________________

ABSTAIN:______________________ABSENT:___________________________

Date:

Rochelle Scott, City Clerk

City Council Staff Report

DATE: JULY 7, 2026

TO: HONORABLE MAYOR AND CITY COUNCIL

FROM: DEPARTMENT OF ECONOMIC AND COMMUNITY DEVELOPMENT

HOUSING DIVISION

DISTRICT: ALL

SUBJECT: APPROVE AGREEMENTS WITH AVANT-GARDE, INC., AND LDM ASSOCIATES, INC. , FOR TECHNICAL ASSISTANCE SERVICES

FOR CONSOLIDATED PLAN PROGRAMS , EACH IN AN AMOUNT
NOT TO EXCEED $270,000 FOR A COMBINED TOTAL OF $540,000

AND EACH FOR THREE -YEAR TERM WITH THE OPTION TO

EXTEND FOR TWO ADDITIONAL ONE-YEAR TERMS

RECOMMENDATION

Staff recommend that the City Council:

1. Approve Agreement No. A -9907 with Avant -Garde, Inc., for technical assistance services for Consolidated Plan Programs , in an amount not to exceed $270,000 for an initial three-year term, with the option to extend for two additional one-year terms;

2. Authorize the City Manager or his designee to execute Agreement No. A-9907 with Avant-Garde, Inc., for technical assistance services, including minimal and/or non- substantial changes;

3. Approve Agreement No. A -9908 with LDM Associates, Inc. , for technical assistance services, in an amount not to exceed $270,000 for an initial three-year term, with the option to extend for two additional one-year terms; and,

4. Authorize the City Manager or his designee to execute Agreement No. A-9908 with LDM Associates, Inc., including minimal and/or non-substantial changes.

BACKGROUND

The Consolidated Plan Programs are federally funded grant programs administered by the U.S. Department of Housing and Urban Development (HUD). Through these programs, the City receives annual allocations of Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) funds.

Report to Mayor and City Council
Re: Approve Agr mt Nos. A -9907 with Avant -Garde, Inc., and A -9908 with LDM Associates, Inc.

July 7, 2026

Administration associated with these funding sources and other funding through the Community Development Block Grant Coronavirus Response Program (CDBG -CV), Neighborhood Stabilization Program (NSP), HOME Investment Partnerships Pro gram American Rescue Plan (HOME-ARP), and the American Rescue Plan Act (ARPA) require ongoing compliance, reporting, financial management, monitoring, and grant closeout activities.

Due to the specialized nature of administration of these programs, technical assistance services from qualified firms to augment and support City initiatives are required.

DISCUSSION

On March 19, 2026, the City issued a Request for Proposals (RFP) for Consultant and Technical Assistance Services for Consolidated Plan Grant Programs through the PlanetBids procurement system . Services requested include, but are not limited to, technical assistance, grant administration, compliance monitoring, environmental review, reporting, subrecipient monitoring, labor standards compliance, and other support services associated with the administration of the City’s federally funded housing and community development programs.

On April 21, 2026, five proposals were received. Consistent with the RFP procurement process, the evaluations prioritized the proposer’s organizational qualifications and experience, proposed staffing and management approach, techn ical proposal, and cost proposal. The table below summarizes the weighted evaluation criteria used in this process:

Criteria Available
Points
Organizational Structure, Qualifications, and Experience of Firm 30 Proposed Staffing and Management Plan 30
Technical Proposal 30
Cost Proposal 10
Total 100

Each evaluator scored the proposals independently, and the firms were ranked as follows:

Rank Vendor Location Cost
Proposal
Selection Notes
1 Avant-Garde,
Inc.

Diamond Bar, CA $262,200 Selected for expertise in
improving grant
administration systems and
compliance/reporting.

Report to Mayor and City Council
Re: Approve Agr mt Nos. A -9907 with Avant -Garde, Inc., and A -9908 with LDM Associates, Inc.

July 7, 2026

2 LDM
Associates, Inc.

Rancho
Cucamonga, CA
$239,250 Selected for institutional
knowledge of City programs
and continuity of existing
work.
3 Thurmond
Consulting, LLC
Sacramento, CA $292,500
4 Chrysalis
Research &
Consulting, LLC
Atlanta, GA $153,000
5 Rusch Co., Inc. Manteca, CA $350,820

Evaluators determined that Avant -Garde, Inc. , and LDM Associates, Inc. , provide differing strengths and are both highly qualified to perform the required services.

Avant-Garde, Inc. , provides expertise in modernizing grant administration systems, improving operational efficiency, and strengthening compliance and reporting processes.

LDM Associates, Inc. , provides institutional knowledge of the City’s grant programs, including compliance history, reporting processes, and prior Consolidated Plan initiatives, and supports continuity of ongoing and legacy projects.

Given ongoing federal compliance requiremen ts, increased project activity, and recent staffing transitions within the Housing Division, a multi-award approach is recommended to ensure sufficient capacity and technical expertise to administer the City’s grant portfolio, reduce operational risk, and maintain modernization support and institutional continuity, while supporting the strategic reprioritization and realignment of partnerships and program delivery.

FISCAL IMPACT

$540,000; Comprised of $270,000 for each agreement. Funding for these agreements utilizes CDBG, HOME, NSP, HOME -ARP, and ARPA funds. No General Fund dollars will be used.

STRATEGIC PLAN

Goal II: Ensure long-term fiscal health of the City and maintain funding for services.

A. Manage resources, costs, and liabilities to ensure the City’s long -term fiscal health.

Prepared by:

Megan Taggart, Director of Economic and
Community Development
Report to Mayor and City Council
Re: Approve Agr mt Nos. A -9907 with Avant -Garde, Inc., and A -9908 with LDM Associates, Inc.

July 7, 2026

Certified as to availability of Funds: Janelle Samson, Deputy City Manager Approved by: Salvador Mendez, City Manager
Approved as to form: Alexandra Severino, City Attorney

ATTACHMENTS

Agrmt No. A-9907 with Avant-Garde, Inc.

Proposal Avant-Garde, Inc.,
Fee Schedule Avant-Garde, Inc.,
Agrmt No. A-9908 with LDM Associates, Inc.

Proposal LDM Associates, Inc.

Fee Schedule LDM Associates, Inc.

AGREEMENT NO. A-9907

CONTRACT FOR CONSULTANT SERVICES

BETWEEN THE CITY OF PALMDALE AND AVANT-GARDE, INC

THIS CONTRACT FOR CONSULTANT SERVICES (“Contract” herein) is made and entered into by and between the City of Palmdale a public body corporate and politic, (hereinafter called “CITY”) and AVANT-GARDE, INC (hereinafter called “CONSULTANT”). This Contract shall become effective on the date of the last signatory.

RECITALS
WHEREAS, City desires to engage CONSULTANT to provide certain consultant services; and
WHEREAS, CONSULTANT represents that CONSULTANT has the expertise and is qualified to perform the services described in this Contract. And, if required, is duly registered under the laws of the State of California; and WHEREAS, CONSULTANT desires to accept such engagement.

NOW, THEREFORE, the parties agree as follows:
1 DESCRIPTION OF WORK

1.1 The City hereby engages CONSULTANT, and CONSULTANT accepts such engagement, to provide the following services:

In the provision of technical assistance and support to City Staff in the administration and implementation of the following programs:
• Community Development Block Grant (CDBG)
• Community Development Block Grant – Coronavirus (CDBG-CV) • Home Investment Partnerships Program (HOME) – CFDA 14.239 • Neighborhood Stabilization Program (NSP), including related closeout and conversion activities associated with CDBG, as applicable – CFDA 14.218 • HUD HOME American Rescue Plan (HOME-ARP) – CFDA 14.239 • U.S. Treasury Coronavirus State and Local Fiscal Recovery Funds (CSLFRF) aka ARPA – CFDA 21.027
Services shall support the City in ensuring compliance with all applicable Federal, State, and Local regulations, including HUD and U.S. Treasury requirements, including CSLFRF Final Rule requirements and related federal guidance, as further detailed in Exhibit A – ARPA Compliance Requirements (31 CFR Part 35).

General Grant Administration Services: (Applicable to all Programs) The Consultant shall provide comprehensive technical assistance and program administration services to ensure the City maximizes resources, maintains compliance, and efficiently implements all funded programs. Services may include but 1-15Concord - Document ID: 033QvjNSy4VeiMu9fKq3gl
are not limited to:
• Work with City staff to determine project eligibility. • Monitor programs to ensure compliance with Federal, State, and Local requirements.
• Review completed projects for compliance prior to closeout. • Monitor projects in preparation for audits and HUD monitoring visits. • Be available on-site, as needed, during HUD monitoring visits and external City audits.
• Prepare required reports and performance documentation. • Prepare drawdown requests and reimbursement documentation. • Input and maintain records in applicable grant management systems (e.g., IDIS, DRGR, SPEARS, HEROS, Treasury reporting portals).
• Maintain complete and current administrative files.
• Assist in identification, management, and completion of funded projects. • Provide subrecipient monitoring and beneficiary verification. • Monitor public service subrecipients and capital improvement projects. • Provide Davis-Bacon, Section 3, and MBE/WBE monitoring of construction projects • as required by Federal Labor Standards.
• Prepare required Environmental Review documentation.
• Prepare funding plans and administrative plans as required. • Develop or revise program guidelines, policies, and procedures. • Assist in preparation of Requests for Proposals (RFPs) and procurement activities. • Assist with administration of contracts, including review and processing of invoices. • Provide ongoing technical assistance and regulatory guidance. • Train and coach City staff on grant systems and compliance requirements. • Provide written and oral translation of information for public notices and community meetings as needed.
• Support grant closeout processes.
• Ensure files are maintained and accessible for seven years after grant close-out. • Implementation and administration of residential rehabilitation and housing preservation programs, including related program management, compliance, project coordination, reporting, and administrative support activities. • Any such other activities as required to properly administer programs.

Program-Specific Services
CDBG and CDBG-CV
• Prepare One-Year Action Plan and annual funding application. • Prepare Consolidated Annual Performance and Evaluation Report (CAPER). • Prepare Quarterly Cash Transaction and Quarterly Performance Reports. • Prepare Labor Standards (4710), Section 3 and Minority and Women Owned Business (2516) Reports.
• Coordinate with HUD field office staff on program matters.

HOME
• Prepare HOME Match Report.
• Conduct annual monitoring of housing developments funded with Consolidated 2-15Concord - Document ID: 033QvjNSy4VeiMu9fKq3gl
Plan Grant funds, including initial setup of monitoring systems.

NSP
• Prepare required HUD reports, including Quarterly Cash Transaction and Quarterly Performance Reports.
• Maintain DRGR records and activity setup.
• Prepare NSP drawdown requests.
• Coordinate with HUD field office staff on NSP-related matters.

HOME-ARP
• Draft and complete HOME-ARP Action Plans and substantial amendments. • Prepare supporting documentation required by HUD.
• Support program launch, implementation, and reporting.

CSLFRF
• Assist the City in establishing the City’s SLFRF plan, including identification of projects and subrecipients.
• Prepare required Treasury reporting and compliance documentation. • All services related to ARPA and CSLFRF shall be performed in accordance with exhibit A – ARPA Compliance Requirements, which is incorporated herein by reference.

CONSULTANT shall perform and complete all such work and services in a manner satisfactory to CITY.

1.2 Project deliverables shall be reviewed and approved by CITY to determine acceptable completion. CITY shall have the right to review and inspect the work during the course of its performance at such times as may be specified by CITY.

1.3 CONSULTANT shall not accept any change of scope, or change in contract provisions, unless issued in writing, as a contract change order or amendment and signed by CITY. Any extensions of time must be mutually agreed upon in writing and executed by both parties.

1.4 CITY shall provide to CONSULTANT, without charge, all data, program information, including reports, records, maps, and other information, now in CITY’s possession, which may facilitate the timely performance of the work. 2 CITY PROJECT MANAGER
To provide the services required by this Contract, CONSULTANT shall act under the authority and approval of a Project Manager appointed by CITY. The City Project Manager will oversee the work under this Contract, assist CONSULTANT with any necessary information, audit billings, and approve payments. CONSULTANT shall channel reports, deliverables, and special requests through the City Project Manager. 3 CONSULTANT’S KEY PERSONNEL
CONSULTANT’s Team and Key Personnel are as follows:
3-15Concord - Document ID: 033QvjNSy4VeiMu9fKq3gl
See Exhibit B
This Consultant Services Contract has been awarded to CONSULTANT based on its representation that those personnel and subcontractors listed above will perform the portions of the work listed herein. CONSULTANT shall not deviate nor substitute any of these team members without prior written approval by CITY. 4 CONTRACT TERM
The term of this contract is three (3) years, commencing on the effective date, with CITY reserving the option to extend the agreement for two (2) additional terms of one year each.
5 TAXES

5.1 CONSULTANT shall pay all sales, consumer, use, and other similar taxes required to be paid by CONSULTANT in accordance with state and local laws.

5.2 CONSULTANT is an independent contractor and shall have no power or authority to incur any debt, obligation, or liability on behalf of CITY. No person employed by CONSULTANT or acting on its behalf, in connection with this Contract shall be considered the Agent or employee of CITY.

5.3 CONSULTANT shall be required to obtain a current City of Palmdale business license, as required by the Palmdale Municipal Code, before an Authorization to Proceed is issued.
6 PATENT FEES AND ROYALTIES
CONSULTANT shall pay all license fees and royalties and assume all costs incident to the use, in the performance of the work or the incorporation in the work of any invention, design, process, product or device which is the subject of patent rights or copyrights held by others. If a particular invention, design, process, product or device is specified by CITY for use in the performance of the work and if, to the actual knowledge of CITY, its use is subject to patent rights or copyrights calling for the payment of any license fee or royalty to others, the existence of such rights shall be disclosed by CITY in the contract documents. CONSULTANT shall indemnify and hold harmless CITY and anyone directly or indirectly employed by CITY from and against all claims, damages, losses and expenses (including attorneys' fees) arising out of any infringement of patent rights or copyrights incident to the use in the performance of the work, or resulting from the incorporation in the work of any invention, design, process, product or device not specified by CITY, and shall defend all such claims in connection with any alleged infringement of such rights. 7 STANDARDS OF PERFORMANCE
CONSULTANT shall be responsible for the completeness and accuracy of its services and work and documents resulting there from, and CITY shall not be responsible for discovering deficiencies therein. CONSULTANT shall correct any such deficiencies or errors without additional compensation and without cost to CITY, except to the extent any such deficiency is directly attributable to deficiencies in CITY -furnished information.
4-15Concord - Document ID: 033QvjNSy4VeiMu9fKq3gl
8 CONSULTANT’S PERSONNEL

8.1 All services required under this Contract shall be performed by CONSULTANT, or under CONSULTANT’S direct supervision, and all personnel shall possess the qualifications, permits and licenses required by State and local law to perform such services.

8.2 CONSULTANT shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Contract, and compliance with all reasonable performance standards established by CITY.

8.3 CONSULTANT shall be responsible for payment of all CONSULTANT’s employees’ and subcontractor’s wages and benefits and shall comply with all requirements pertaining to the employer’s liability, workers’ compensation, unemployment insurance, and Social Security.

8.4 CONSULTANT shall indemnify and hold harmless CITY, and its respective officers, agents and employees from and against all claims, demands, damages or costs arising from CONSULTANT’s acts or omissions with respect to any liability, damages, claims, costs and expenses of any nature arising from alleged violations of personnel practices.
9 COMPENSATION

9.1 For all of work and services including the various phases of tasks as described in Section 1, CITY shall pay to CONSULTANT an amount not to exceed the sum of Two Hundred Seventy Thousand dollars ($270000), payable as follows:

The estimated budget to accomplish the scope of services are as follows:

Contract Not-to-Exceed Amount (Three-Year Term): $270,000.00 Rate Schedule (Hourly Billing Rates):

Ana Marie LeNoue $170.00
Lissette Montoya $170.00
Christina Roseberry $170.00
Sara Cortes De Pavon $170.00
Melissa Aguilar $170.00
Liza Lopez $140.00
Ishah Ahumada $140.00
Cindy Hernandez $140.00
Khristynne Aramouni $140.00
Summer Mann $125.00
Norma Lopez $125.00
Ashley Sanchez $125.00
David Sanchez $125.00
Adriana Robledo $110.00
5-15Concord - Document ID: 033QvjNSy4VeiMu9fKq3gl
Compensation under this Agreement is contingent upon the City’s receipt and appropriation of sufficient state and/or federal funds.

The Contract Price is CONSULTANT’S estimate of its charges for all of the services, including all labor, equipment, material, subcontractor and reimbursable costs, to be provided under this Agreement. Progress payments shall be made on a time and material basis. Final payment shall be made upon completion of all services and City acceptance of all deliverables, not-to-exceed the Contract Price.

9.2 CONSULTANT shall perform no work in excess of the total contract price without prior written approval of CITY. Total contract price includes expenses related to travel to and from CITY to meet with City and to appear, if so required, before City Council or any other board or commission of CITY.

9.3 CONSULTANT shall maintain adequate records and shall permit inspection and audit by CITY of CONSULTANT’s charges under this Contract. CONSULTANT shall make such records available to CITY during normal business hours upon reasonable notice. Nothing herein shall convert such records into public records, and they will be available only to CITY and any specified public agencies. Such records shall be maintained by CONSULTANT for one (1) year following completion of the work under this Contract unless a longer period of time is required by state or federal law, in which event CONSULTANT shall retain its records for the time required by such laws.

9.4 No payment made hereunder by CITY to CONSULTANT, shall be construed as an acceptance by CITY of any work or materials, nor as evidence of satisfactory performance by CONSULTANT of its obligations under this Contract. 10 INDEMNIFICATION
To the fullest extent permitted by law, CONSULTANT and any contractors or subcontractors working on its behalf agree to indemnify CITY, its officers, employees, agents and elected and appointed boards (hereinafter “Indemnified Parties”) for any loss, claim, demand, cause of action, cost, expense, damage, obligation or liability which arises out of or is in any way connected with the performance of any work under this agreement, including any acts or omissions, willful misconduct or negligent conduct, whether active or passive, on the part of CONSULTANT, its contractors or subcontractors, and regardless of any acts, omissions or negligence (whether active or passive) of any person or entity indemnified hereunder. At their own expense, CONSULTANT and, as applicable, any contractors or subcontractors working on its behalf, shall defend any suit, claim or action against the Indemnified Parties founded upon such loss, claim, demand, cause of action, cost, expense, damage, obligation or liability. CONSULTANT shall ensure that the contract of any contractor or subcontractor working under this agreement contain an indemnity agreement, requiring the contractor or subcontractor to indemnify and defend the Indemnified Parties pursuant the terms set forth above. CONSULTANT shall indemnify the Indemnified Parties, and save it harmless from any and all loss, damage, costs, expenses and attorney's fees suffered or incurred on account of any breach of the aforesaid obligations and covenants, and any other provision or covenant of this agreement.
6-15Concord - Document ID: 033QvjNSy4VeiMu9fKq3gl
11 INSURANCE

11.1 CONSULTANT, at its expense, shall maintain in effect at all times during the performance of work under this Contract not less than the following coverage and limits of insurance, which shall be maintained with insurers listed “A” or better in the Best’s Insurance Guide and authorized to do business in the State of California.

Proof of Insurance, as identified in Section 11.8, must be reviewed and accepted by the City Attorney.

11.1.1 Workers’ Compensation and Employer’s Liability
 Workers’ Compensation—coverage as required by the State of California  Employer’s Liability:
$1,000,000.00 each accident
$1,000,000.00 policy limit bodily injury
$1,000,000.00 each employee bodily injury by disease

11.1.2 Professional Liability (Errors & Omissions) Insurance*  $1,000,000 limit on a per occurrence basis

11.1.3 Commercial General Liability
 $1,000,000.00 limit on a per occurrence basis
 $2,000,000.00 general aggregate limit

11.1.4 Commercial Automobile Liability
 $1,000,000.00 combined single limit including owned, non-owned and hired automobile coverage

11.2 All of CONSULTANT’s policies shall contain an endorsement providing that written notice shall be given to CITY at least thirty- (30) calendar days prior to termination, cancellation or reduction of coverage in the policy.

11.3 Policies providing for bodily injury and property damage coverage shall contain the following:

A. An endorsement extending coverage to the City as an additional insured, in the same manner as the named insured, as respects liability arising out of the performance of any work under the Contract. Such insurance shall be primary insurance, as respects the interest of the City, and any other insurance maintained by the City shall be considered excess coverage and not contributing insurance with the insurance required hereunder. The certificate and endorsements shall state: “The City of Palmdale, the Successor Agency of the Community Redevelopment Agency of the City of Palmdale, Palmdale Civic Authority, Industrial Development Authority of the City of Palmdale, Palmdale Airport Authority, their officers, agents, employees and volunteers are named as additional insured’s.”
B. “Severability of Interest” clause.

11.4 Promptly on execution of this Contract, and prior to commencement of any work, CONSULTANT shall deliver to CITY certificates of insurance and 7-15Concord - Document ID: 033QvjNSy4VeiMu9fKq3gl
endorsements to all required policies demonstrating that CONSULTANT has the required coverage and showing the required named insureds. Within five (5) days of written request from CITY, CONSULTANT shall deliver to CITY full and complete copies of all insurance policies required by this Contract.

11.5 The requirements as to the types and limits of insurance to be maintained by CONSULTANT are not intended to and shall not in any manner limit or qualify CONSULTANT’s liabilities and obligations under this Contract.

11.6 Any policy or policies of insurance that CONSULTANT elects to carry as insurance against loss or damage to its equipment and tools or other personal property used in the performance of this Contract shall include a provision waiving the insurer’s right of subrogation against CITY.

11.7 All insurance coverage must be maintained throughout the duration of this Contract.

11.8 Acceptable Proof of Insurance:

11.8.1 ACORD Certificate of Insurance listing all coverages, limits, deductibles and insureds; and endorsements for all applicable coverages if agent has authority to issue it; Additional insured Form CG20101185 or CG20100707 and CG20370704 or equivalent must be provided for general liability coverage.

Additional insured form CA0001 must be provided for automobile liability coverage.

11.8.2 Agents must confirm that policy endorsements have been ordered from the respective insurance companies. Upon issuance, policy endorsements listing all insurers must be submitted to the City Attorney.

11.8.3 *When professional (E&O) liability coverage is provided on a “claims made basis”, CONSULTANT will continue to renew the insurance for a period of five (5) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT, or its officers, employees, or agents during the time this Agreement was in effect.

11.9 Notwithstanding any other provision of this Contract, CITY may immediately terminate this Contract if, at any time CONSULTANT fails to maintain the required insurance for any period of time or fails to comply with any of the insurance requirements listed above.

11.10 CONSULTANT shall require any and all subcontractor's working on its behalf to provide insurance coverages and limits that are based on the scope of work and nature of risk being performed by the subcontractor. Any and all subcontractors working on behalf of CONSULTANT shall be subject to all other insurance requirements that are stated herein.

Any deviation in this requirement will be CONSULTANT's sole risk. CONSULTANT's insurance requirements in Section 11 will not be impacted and/or limited by such deviation.
8-15Concord - Document ID: 033QvjNSy4VeiMu9fKq3gl

12 TERMINATION WITHOUT CAUSE
CITY reserves the right to terminate this Contract or any part thereof for its sole convenience with fifteen (15) days written notice. In the event of such termination, CONSULTANT shall immediately stop all work hereunder, and shall immediately cause any of its suppliers and sub-consultants to cease such work. CONSULTANT shall also surrender to CITY all finished or unfinished documents or programs and other materials, which shall be City’s property. As compensation in full for services performed to the date of such termination, the CONSULTANT shall receive an amount equal to the value of the work completed as of the termination date in accordance with the fee schedule or as negotiated between the parties. In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this Contract.
13 TERMINATION FOR CAUSE

13.1 If the City determines that the CONSULTANT has failed to supply an adequate working force, or to provide services of proper quality, or has failed in any other respect to satisfactorily perform the services specified in this Contract, the City shall give written notice to the CONSULTANT specifying all defaults to be remedied within thirty (30) days. Such notice shall set forth the basis for the City’s dissatisfaction and suggest corrective measures. If, after thirty days, the CONSULTANT has failed to implement the corrective measures, the City may elect to terminate this Contract, in whole or in part.

13.2 In the event the City terminates this Contract in whole or in part as provided herein above, the City may procure, upon such terms and in such manner, as it may deem appropriate, services similar to those terminated.

13.3 If this Contract is terminated as provided above, the City may require the CONSULTANT to provide all finished or unfinished documents, data, studies, software, drawings, maps, photographs, reports, etc., prepared by the CONSULTANT. Upon such termination, the CONSULTANT shall be paid an amount equal to the value of the services provided and work performed as of the date of termination. Such payment by the City may take into consideration the costs associated with hiring another CONSULTANT to complete the services. In the event no new CONSULTANT is employed, the CONSULTANT shall be paid an amount equal to the value of the work performed. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete documents when such are delivered to CITY, and to authorized reimbursement expenses.

The above is in addition to any other remedies available by law or equity to the City.

13.4 If, after notice of termination of the Contract under the provisions of this Section 13, it is determined, for any reason, that CONSULTANT was not in default, or that the default was excusable, then the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to Section 12. 14 DISPUTE RESOLUTION
9-15Concord - Document ID: 033QvjNSy4VeiMu9fKq3gl
All claims, disputes, and other matters in question between CITY and CONSULTANT arising out of, or relating to this Contract, or the breach thereof shall, to the extent reasonably feasible, be resolved through good faith negotiations between the parties. 15 OWNERSHIP AND DELIVERY OF WORK PRODUCT:

All documents, data, reports, studies, analyses, field notes, investigations, plans, specifications, software, programs, manuals, instructions, and other materials of any nature, whether complete or incomplete, that are prepared, developed, or produced by CONTRACTOR or Contractor’s subcontractors in the performance of this Agreement (collectively, “Work Product”) shall be the exclusive property of the CITY.

All Work Product shall be delivered to or left with the CITY upon completion, expiration, or termination of this Agreement. Upon request, CONTRACTOR shall provide the CITY with originals and reproducible and electronic copies of all Work Product. Electronic copies shall be provided in an unprotected format that allows the CITY to copy, reproduce, modify, and use the Work Product without restriction.

16 OWNERSHIP OF INTELLECTUAL PROPERTY:

The Work Product and all intellectual property rights therein shall be deemed “works made for hire” under the United States Copyright Act (17 U.S.C. § 101 et seq.), and the CITY shall be deemed the author and exclusive owner thereof, in perpetuity and worldwide.

To the extent any Work Product does not qualify as a work made for hire, CONTRACTOR hereby irrevocably assigns, transfers, and conveys to the CITY all right, title, and interest in and to such Work Product, including all copyrights, trademarks, patents, and other proprietary rights. CONTRACTOR consents to the use of CONTRACTOR’s name in conjunction with the sale, use, performance, and distribution of Work Product, for any purpose and in any medium.

CONTRACTOR agrees to execute any documents and take any actions reasonably requested by the CITY to confirm or perfect the CITY'S ownership of such rights.

CONTRACTOR waives any and all moral rights or similar rights under California Civil Code section 980 or any other applicable law to the extent permitted by law.

17 SUBCONTRACTING, DELEGATION AND ASSIGNMENT

17.1 CONSULTANT shall not delegate, subcontract or assign its duties or rights hereunder, either in whole or in part, without the prior written consent of CITY; provided, however, that claims for money due or to become due to CONSULTANT from CITY under this Contract may be assigned to a bank, trust company or other financial institution without such approval. Any proposed delegation, assignment or subcontract shall provide a description of the services covered, identification of the proposed assignee, delegates or subcontractor, and an explanation of why and how the same was selected, including the degree of competition involved. Any proposed agreement with an assignee, delegates or subcontractor shall include the following:

A. The amount involved, together with CONSULTANT’s analysis of such cost or price; and
10-15Concord - Document ID: 033QvjNSy4VeiMu9fKq3gl
B. A provision requiring that any subsequent modification or amendment shall be subject to the prior written consent of CITY.

C. The requirement to hire only those persons authorized by federal law to work in the United States.

17.2 Any assignment, delegation or subcontract shall be made in the name of CONSULTANT and shall not bind or purport to bind CITY and shall not release CONSULTANT from any obligations under this Contract including, but not limited to, the duty to properly supervise and coordinate the work of employees, assignees, delegates and subcontractors. No such assignment, delegation or subcontract shall result in any increase in the amount of total compensation payable to CONSULTANT under this Contract.
18 NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY

18.1 In performance of this Contract, CONSULTANT shall not discriminate against any employee, subcontractor, or applicant for employment because of sex, color, race, religion, ancestry, national origin, disability, medical condition, marital status, sexual orientation, or age. CONSULTANT will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their sex, color, race, religion, ancestry, national origin, disability, medical condition, marital status, sexual orientation or age. Affirmative action relating to employment shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 19 SB 1383 COMPLIANCE

CONTRACTOR shall comply with all applicable requirements of California Senate Bill 1383 (SB 1383) and related regulations concerning the reduction of organic waste, diversion from landfills, and edible food recovery.

20 FINANCIAL INTEREST CERTIFICATION

20.1 CONSULTANT warrants that no person has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee; and that no officer or employee of the CITY has any interest, financially or otherwise, in CONSULTANT’s firm.

20.2 For breach or violation of this warranty, CITY shall have the right to annul this Contract without liability, or at its discretion to deduct from the Contract Price or consideration, the full amount of such commission, percentage, brokerage or contingent fee.
21 CONFLICT OF INTEREST

21.1 CONSULTANT stipulates that its officers and employees do not now have a conflict of interest and it further agrees for itself, its officers and its employees that it will not contract for or accept employment for the performance of any work or services with any individual business, corporation or government unit that would 11-15Concord - Document ID: 033QvjNSy4VeiMu9fKq3gl
create a conflict of interest in the performance of its obligations pursuant to this Contract or which would cause CONSULTANT to be “financial interested” (as provided in California Government Code Section 1090 et seq. or 87100 et seq.) in any contract or decision made by CITY on any matter.

21.2 CONSULTANT shall not employ any City official or employee to perform any work required pursuant to this Contract.

21.3 If CONSULTANT is a registered professional engineer or licensed land surveyor and the scope of work requires CONSULTANT’S recommendation of the actual formula to spread the costs of an assessment district’s improvements, then CONSULTANT shall not participate in making that recommendation if the additional elements set forth in Government Code section 87100.1(c) apply. Those additional elements are: (1) CONSULTANT has received income of $250 or more for professional services in connection with any parcel included in the benefit assessment district within 12 months prior to the creation of the district; and (2) the district includes other parcels in addition to those parcels for which CONSULTANT received the income. In the event a conflict of interest does arise in that context, City shall select a different CONSULTANT to recommend the actual formula to spread the costs of the assessment district’s improvements and the costs of such services shall be deducted from the compensation to be paid to CONSULTANT.

21.4 To the extent required by the City Manager/designee, CONSULTANT shall complete and file with the City Clerk a Form 700 Statement of Economic Interests disclosing any reportable property interests, income, gifts, investments, or business positions.
22 COMPLIANCE WITH LAW

22.1 CONSULTANT shall comply with all state and federal laws, including but not limited to, the requirement to hire only those persons authorized by federal law to work in the United States. If CONSULTANT uses any subcontractors to complete this Contract, this same requirement shall be included in all subcontracts and strictly enforced by CONSULTANT.

22.2 The law of the state of California shall govern this Contract. The venue of any legal action, either formal or informal, shall be the County of Los Angeles. 23 HEALTH AND SAFETY PROVISIONS

A. CONTRACTOR and all subcontractors shall abide by all health and safety mandates issued by federal, state, county, City of Palmdale, and/or public health officers, and worksite-specific mandates. If multiple mandates exist, the CONTRACTOR and subcontractors shall abide by the most restrictive mandate.

B. Costs associated with adhering to health and safety mandates are the responsibility of the CONTRACTOR. CONTRACTOR is responsible for the tracking and compliance of health and safety mandates and may be audited upon request.

24 NOTIFICATION AND ACCESS REVOCATION
12-15Concord - Document ID: 033QvjNSy4VeiMu9fKq3gl
The CONTRACTOR shall notify the CITY in writing prior to or no later than twenty- four (24) hours after, the termination, expiration, suspension, reassignment, or removal of any Contractor Personnel with access to the Project or Owner Resources.

For Contractor Personnel with Information Technology access, notification must be immediate, or the CITY may consider the CONTRACTOR to be in breach of contract.

Notice shall include the individual’s name, role, effective date and time of termination or removal, and systems or resources accessed.

The CITY reserves the right, in its sole discretion, to immediately suspend or revoke access for any Contractor Personnel upon receipt of notice or upon CITY'S determination that such access is no longer required or appropriate. 25 FORCE MAJEURE

Neither Party shall be liable for any failure or delay in performing its obligations under this Agreement (other than payment obligations) if such failure or delay is caused by an event or circumstance beyond the reasonable control of the affected Party (“Force Majeure Event”). Force Majeure Events include, but are not limited to, acts of God; flood; fire; earthquake; explosion; war; terrorism; civil disturbance; epidemic or pandemic; quarantine; governmental actions or orders; or other similar events beyond the control of the affected Party.

The affected Party shall provide written notice to the other Party within ten (10) calendar days of the occurrence of the Force Majeure Event, describing the nature, expected duration, and anticipated impact on performance. The Party shall use all diligent efforts to mitigate the effects of the event and resume performance as soon as practicable.

When CONTRACTOR is the sole cause of the delay to the commissioning and substantial completion and delay is not caused by an event of Force Majeure or by the CITY'S failure to make payments in accordance with the Contract or to provide required information to CONTRACTOR when contemplated in the Contract, CITY shall be entitled to liquidated damages in the sum at the daily rate of $1,000.00, beginning at zero (0) days from written notice given by CITY up to a maximum liquidated damage aggregate of ten percent (10%) of the contract price of the equipment delayed.

26 NOTICES
Any notice required under this Contract shall be in writing, addressed to the appropriate party at its address on the signature page and given personally or by registered or certified mail postage prepaid, or by a commercial courier service. All notices shall be effective upon the date of receipt.
27 ENTIRE CONTRACT AND AMENDMENTS

27.1 This Contract is the complete agreement between the parties and supersedes all prior proposals, agreements, and understandings between the parties and may not be modified or terminated orally.
13-15Concord - Document ID: 033QvjNSy4VeiMu9fKq3gl

27.2 No attempted waiver of any of the provisions hereof, nor any modification in the nature, extent or duration of the work to be performed by CONSULTANT hereunder, shall be binding unless in writing and signed by the party against whom the same is sought to be enforced.

27.3 The failure of any party to enforce against another party any provision of this Contract shall not constitute a waiver of that party’s right to enforce such a provision at a later time, and shall not serve to vary the terms of this Contract.

28 ATTORNEY’S FEES
If any action at law or in equity is brought to enforce or interpret any provisions of this Contract, the prevailing party in such action shall be entitled to reasonable attorney’s fees, costs and necessary disbursements, in addition to such other relief as may be sought and awarded.

In Witness Whereof, the parties hereto have caused this Contract to be executed and attested by their respective officers thereunto duly authorized.

CITY OF PALMDALE: AVANT-GARDE, INC:

Salvador Mendez
City Manager

Lissette Montoya
Avant-Garde Program Director
ADDRESS FOR NOTICE:

CITY OF PALMDALE
38250 Sierra Highway, 2nd Floor
Palmdale, CA 93550

ADDRESS FOR NOTICE:

AVANT-GARDE, INC
807 S. Lemon Ave
Diamond Bar, CA 91789
APPROVE AS TO FORM:

Alexandra Severino
City Attorney

ATTEST:

Rochelle Scott
City Clerk

---------------------------------------- INTERNAL USE ONLY ----------------------------------------

14-15Concord - Document ID: 033QvjNSy4VeiMu9fKq3gl
■Certificate(s) and Endorsement(s) attached
■Confirmed business name on contract with certificate(s) ■Attached Agreement Checklist and met all requirements
15-15Concord - Document ID: 033QvjNSy4VeiMu9fKq3gl
Record of Signing
Signed with https://www.concord.app/
For
Name
Title
City of Palmdale
Megan Taggart
Signed on Jun 1, 2026 9:56 AM PDT
Secured by Concord™
DocumentID: 033QvjNSy4VeiMu9fKq3gl
SigningID: 033QvjNGygkGxd7YHjytMo
UTC Signing time: 2026-06-01 16:56:05 UTC
IP Address: 206.171.111.134
Email: [email protected]
For
Name
Title
[email protected]
Lissette Montoya
Signed on Jun 8, 2026 3:47 PM PDT
Secured by Concord™
DocumentID: 033QvjNSy4VeiMu9fKq3gl
SigningID: 033V3ihaAYoBEv7T268luy
UTC Signing time: 2026-06-08 22:47:10 UTC
IP Address: 172.56.179.92
Email: [email protected]

R E Q U E S T F O R P R O P O S A L S :

C O N S U L T A N T A N D T E C H N I C A L A S S I S T A N C E

S E R V I C E S F O R C O N S O L I D A T E D P L A N G R A N T

P R O G R A M S
R F P 2 6 - 0 0 1 - 6 4 0 0

C I T Y O F P A L M D A L E
P R E P A R E D F O R :
909.895.7146 • 807 S Lemon Ave, Diamond Bar, CA

0 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM

1 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM

Letter of Transmittal ................................ ................................ ................................ ................................ .... 2 Organizational Structure, Qualifications, and Experience of Firm ................................ .............................. 4 Proposed Staffing and Management Plan ................................ ................................ ................................ . 17 Technical Proposal ................................ ................................ ................................ ................................ .... 33 General Attachments ................................ ................................ ................................ ................................ 44 Exhibit C: W-9 ................................ ................................ ................................ ................................ ....... 45 Exhibit D: Affidavit of Non-Collusion and Non-Discrimination ................................ .............................. 46 Exhibit E: Certificate of Insurance ................................ ................................ ................................ ......... 47 Exhibit F: Bidder Disclosure Statements ................................ ................................ ............................... 50 Exhibit G: Client References ................................ ................................ ................................ ................. 51 Exhibit H: Deviations and/or Expectations Form ................................ ................................ ................... 53 Exhibit I: Iran Contracting Act Verification ................................ ................................ ............................. 54

Table of Contents

2 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM

April 21, 2026
City of Palmdale
Attn: Purchasing Division
38250 Sierra Highway, 2nd Floor
Palmdale, CA 93550
Subject: REQUEST FOR PROPOSAL – Consultant and Technical Assistance Services for Consolidated Plan Grant Programs
It is with great pleasure that AVANT -GARDE submits its proposal to Consulting and Technical Assistance Services for Consolidated Plan Grant Programs to the City of Palmdale.

A 100% woman -owned firm, Advanced Avant -Garde Corporation was incorporated in September 2002 and our corporate office is located at 807 S Lemon Ave, Diamond Bar, CA 91789. AVANT- GARDE is a certified minority business enterprise, women business enterprise, disadvantaged business enterprise and small business enterprise (MBE, WBE, DBE, SBE).

AVANT-GARDE has built a strong reputation for delivering innovative, successful solutions for several public agencies. We have a successful track record of providing the same services to several municipalities, including the Cities of Palmdale, Huntington Park, Ontario, Perris, Moreno Valley, Rialto, El Monte, South Gate, Baldwin Park, Bellflower, Pico Rivera, Montebello, Lynwood, Commerce, and Cudahy. We offer the talents of some of the most skilled grant writers, fund administrators, and program managers in the industry, providing clients with innovative and cost - effective solutions on a wide variety of projects.

To provide exceptional services as outlined in the RF P, we present a highly qualified and experienced team of program managers and coordinators , each with years of experience in providing identical services to Cities throughout Southern California. We have assigned the firm principal, Ana Marie LeNoue , to serve as the Project Representative. Ms. LeNoue will oversee all assigned staff and will ensure successful administration of all activities.

AVANT-GARDE is willing to perform the services as described in the RFP. AVANT -GARDE acknowledges that all forms, certifications, and compliance requirements included in this request for services are complete and duly submitted in the proposal response. This proposal shall remain valid for a period of not less than one hundred twenty (120) days from the date of submittal.

Additionally, AVANT-GARDE acknowledges that all documents submitted pursuant to this RFP will become a matter of public record.

Letter of Transmittal

3 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM
Please contact me or Lissette Montoya, the firm’s principals, at (909) 895 -7146 or email [email protected] or [email protected] if there are any questions. We look forward to meeting with you to discuss our services and the opportunity to continue serving your community.

Sincerely,

Ana Marie LeNoue
President and CEO

4 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM
AVANT-GARDE is a highly experienced consulting firm with a proven track record of delivering innovative solutions for public agencies across Southern California, including numerous cities and regional authorities. Our years of practice have resulted in a solid foundation of experience and technical expertise and a dedication to integrity, excellence, and quality. We are proud of our strong reputation in meeting aggressive schedules and our ability to multi -task to p rovide our clients specialized attention and service. Services offered by our firm include:
• Grant Writing and Administration
• Program Management
• Funding Administration
• Compliance Management including Labor Compliance
• Construction Coordination (Bid development, analysis, etc.) • Community Outreach.

Advanced AVANT -GARDE Corporation was incorporated in September 2002 , and our corporate office, from which services will be provided, is located at 807 S Lemon Ave, Diamond Bar, CA 91789.

AVANT-GARDE is a 100% woman-owned California Corporation. Furthermore, AVANT -GARDE is a certified minority business enterprise, women business enterprise, disadvantaged business enterprise and small business enterprise (MBE, WBE, DBE, SBE). The principals and owners of the firm for the past twenty years are Ana Marie LeNoue and Lissette Montoya.

AVANT-GARDE's professional staff of 33 have a deep understanding of the various ways a single project can impact the entire organization and its desired growth and development. We believe in working as a team, leveraging our collective strengths to complement each other's efforts. This approach leads to the creation of options and services that best serve our clients' goals and objectives. Our extensive experience serving municipalities has been marked by close attention to detail, a focus on meeting each c lient's specific needs, and prompt delivery of products, studies, and services.

We have a strong reputation for meeting aggressive deadlines, delivering high -quality results, and building strong, collaborative relationships with our clients. Our services are tailored to meet the specific needs of each agency, assisting them in identif ying and securing funding, developing and implementing successful programs, and ensuring compliance with all relevant regulations.

We understand the importance of professionalism, responsiveness, and clear communication when working with city staff, administrators, elected officials, residents, and partner agencies. Our team’s familiarity with public-sector processes and “City Hall culture” allows us to work efficiently within fast -paced government environments while delivering exceptional service and fostering strong collaborative relationships.

Currently, AVANT -GARDE provides these services to numerous cities throughout Southern California, demonstrating our capacity and regional expertise. Our experience serving both large Organizational Structure, Qualifications, and Experience of Firm

5 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM
urban centers and small municipalities allows us to effectively tackle the unique challenges and opportunities each client faces. Our reputation for providing innovative and successful solutions includes collaborations with various public agencies, such as the Cities of Huntington Park, Palmdale, Baldwin Park, El Monte, Industry, Montebello, La Mirada, Perris, Norwalk, Bellflower, Cudahy, Bell Gardens, South Gate, Pico Rivera, Pasadena, Maywood, Monterey Park, Commerce, Huntington Beach, Ventura, Lynwood, Moreno Valley, Rialto, West Covina, METRO and many more.

Financial Condition
AVANT-GARDE is in good financial condition and does not have any conditions (bankruptcy, pending litigation, outstanding claims, planned office closures, impending merger, etc.) that may impede our ability to provide grant administration services to the City.

Proposed Team
In relation to the RFP, we have appointed the following key personnel to provide services to the City.

Their current responsibilities have been outlined, and the cities where our staff is currently engaged are detailed in the following section on Experience Performing Similar Services in the RFP. Resumes of the key personnel are located Proposed Staffing and Management Plan in the RFP.

Key Staff0F0F
1 Classification Years of
Performance Duties
Ana Marie LeNoue Project Representative 35
Housing Support: Provides
executive oversight of housing
programs, ensuring regulatory
compliance, strategic planning, and
successful program delivery.

Oversees staff and liaises with
funding agencies.

Lissette Montoya Program Director 22
Housing Support & Labor
Compliance: Manages day-to-day
operations of housing programs,
including program compliance,
monitoring, and performance
evaluation. Supports contract
administration and reporting.

Christina Roseberry Program Director 30
Housing Support: Oversees program
implementation and compliance
activities, including eligibility review,
documentation, and coordination
with stakeholders.

1 Certain Program Directors and Program Managers provide cross -functional support across the Consolidated Plan Grants, including Labor Compliance Services. The integrated approach ensures continuity of service, strengthens compliance oversight, and allows them to efficiently response to varying program demands.

6 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM
Key Staff0F0F
1 Classification Years of
Performance Duties
Sara Cortes De Pavon Program Director 18
Housing Support: Supports program
administration, monitoring, and
reporting, ensuring alignment with
HUD requirements and local
policies.

Melissa Aguilar Program Director 15
Housing Support: Supports City with
program administration, monitoring,
and reporting, ensuring alignment
with HUD requirements and local
policies.

Liza Lopez Program Manager 9
Housing Support: Provides direct
program management, including
oversight of daily activities,
reporting, and coordination between
departments and stakeholders.

Ishah Ahumada Program Manager 5
Housing Support: Supports City with
program administration, monitoring,
and reporting, ensuring alignment
with HUD requirements and local
policies.

Cindy Hernandez Program Manager 10
Housing Support: Supports City with
program administration, monitoring,
and reporting, ensuring alignment
with HUD requirements and local
policies.

Khristynne Aramouni Program Manager 9
Labor Compliance: Ensures
compliance with federal, state, and
local labor standards, including
prevailing wage requirements (e.g.,
Davis-Bacon), payroll review, and
contractor monitoring.

Summer Mann Sr. Program Coordinator 8
Labor Compliance: Oversees labor
compliance activities, including
certified payroll review, contractor
compliance monitoring, and
enforcement of applicable labor
regulations.

Norma Lopez Sr. Program Coordinator 6
Housing Support: Supports the
Program manager in the
implementation of Consolidated
Plan Programs; conducts
Environmental Reviews; develops
program guidelines and helps
ensure compliance.

7 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM
Key Staff0F0F
1 Classification Years of
Performance Duties
Ashley Sanchez Sr. Program Coordinator 9
Housing Support: Supports program
managers in implementing
Consolidated Plan Grant programs.

Activities include housing
rehabilitation program.

David Sanchez Sr. Program Coordinator 5
Housing Support: Supports program
managers in implementing
Consolidated Plan Grant programs.

Activities include housing
rehabilitation program.

Adriana Robledo Program Coordinator 9
Housing Support: Supports program
managers in implementing
Consolidated Plan Grant programs.

Activities include housing
rehabilitation program.

8 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM
Experience Performing Similar Service
AVANT-GARDE has extensive experience providing services similar to those outlined in this RFP and is committed to ensuring compliance with all applicable regulations and required timeframes. Our firm has successfully delivered consulting and technical assistance services for consolidated plan grant programs for multiple public agencies, demonstrating our ability to integrate seamlessly with existing teams while supporting departmental goals and maintaining continuity of operations.

AVANT-GARDE staff possess comprehensive expertise in the administration and management of federally, state, and locally funded housing programs, including but not limited to Community Development Block Grant ( CDBG), Community Development Block Grant - Coronavirus (CDBG - CV), HOME Investment Partnership Program (HOME), Neighborhood Stabilization Program (NSP), HOME American Rescue Plan (HOME -ARP), and American Rescue Plan Act (ARP A). Through this experience, AVANT -GARDE provides effective program oversight, r egulatory compliance monitoring, reporting, and day-to-day administrative support to ensure housing programs operate efficiently and meet community needs.

AVANT-GARDE staff assigned to this project currently provide similar services to the cities of Moreno Valley, Ontario, Rialto, El Monte, Perris, South Gate, Baldwin Park, Bellflower, Pico Rivera, Montebello, Lynwood, Commerce, and Cudahy.

CITY OF MORENO VALLEY | CDBG, HOME, & ESG ADMINISTRATION AVANT-GARDE is currently providing housing consultant services to the City of Moreno Valley for CDBG, HOME, and ESG programs. Services include project management of the public services program; management of CDBG funded CIP’s; preparation and oversight of the 5- year Consolidated Plan, AI and Annual Action Plan; on -site monitoring and compliance review; and technical assistance to update and amend the CAPER. HOME funds for two affordable housing projects facing a lapse of funds. Our scope of services inclu ded CHDO certification; preparation of NEPA documentation for the project; and project coordination to ensure development and execution of the HOME Commitment Agreement which included coordination with the City Attorney, City staff, and the CHDO; preparation of Council staff reports and coordination with designated City consultants for preparation of the layering analysis and feasibility study. We are currently under contract to provide a variety of services including Project Management services to carry ou t two rental projects; monitoring the Emergency Solutions Grants (ESG) program and its subrecipients including review of policies

9 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM
and procedures, eligibility requirements, reporting and performance measurements, administrative costs, procurement, and recordkeeping.

Staff is currently overseeing the program and financial monitoring of CDBG subrecipients, HOME, and ESG subrecipients. We also serve as the City’s liaison with Habitat for Humanity on its Housing rehabilitation program.

CITY OF ONTARIO | CDBG, HOME, & ESG ADMINISTRATION
AVANT-GARDE currently provides comprehensive grant management and monitoring services for the City’s CDBG, HOME, and ESG programs.

Responsibilities include preparation of the Annual Action Plan (AAP), Consolidated Annual Performance and Evaluation Report (CAPER), and Five-Year Consolidated Plan (ConPlan); management of IDIS reporting; and development of program policies and procedures. AVANT -GARDE also oversees CDBG -funded Capital Improvement Program (CIP) projects and conducts labor standards compliance mo nitoring to ensure adherence to federal requirements.

CITY OF RIALTO | CDBG, CDBG-CV, NSP, HOME & CAL HOME

ADMINISTRATION
AVANT-GARDE is currently providing the day-to-day administration and implementation of the City’s CDBG, CDBG -CV, HOME, NSP & CALHOME funded Programs for the City of Rialto. Our team works with City staff to determine project eligibility along with monitoring of programs to assure compliance with all Federal, State, and Local reporting requirements. Our scope of work includes: prepare reports including, but not limited to, an Annual Action Plan CAPER, Section 3 Reports, prevailing wage, minority contractor, and other reports required by HUD; setup and maintain IDIS records, including preparation of requested reports; prepare draw down requests for reimbursement of expended funds at a minimum of a quarterly basis or more often as directed by the Finance Direc tor; coordinate with HUD field office staff and other City representatives on CDBG related issues as needed and assist with all program monitoring and audit preparation; and prepare necessary NEPA/CEQA forms and documents for categorically exempt projects. Staff is currently overseeing the program and financial monitoring of CDBG subrecipients. Our team is also providing support for the City’s NSP programs. Scope includes: DRGR reporting, NSP program monitoring and strategic planning for the use of

10 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM
program income. CARES Act Support: Provide technical and marketing support for programming of funds. Our staff has been actively involved in developing and implementing programs such as Rental Assistance and Business Assistance programs . Most recently, assist ing the City with preparation of the 2025-2029 Five -year Consolidated Pla n and implementation of their new HOME program.

CITY OF EL MONTE | HOME, HOME -ARP, CDBG, CDBG -CV & ESG

ADMINISTRATION
AVANT-GARDE has provided program management assistance to the City of El Monte for several programs, including HOME, HOME -ARP, CDBG, CDBG -CV, and ESG. Services include project management of the public services program; management of CDBG funded CIP’s; oversight of the 5 -year Consolidated Plan, AI and Annual Action Plan; on-site monitoring and compliance review; and technical assistance to update and amend the CAPER. Staff assisted the City with preparation of the Housing Rehabilitation Program and Homebuyer Program Guidelines as well as program implementation and monitoring. We also assisted the City with preparing bid packages for the rehabilitation of City-owned properties and worked with the City’s selected relocation services consultant to coordinate the temporary displacement of tenants at City -owned properties while im provements were constructed and monitored rental properties. Most recently, assist ing the City with management of two HOMEKEY sites and preparation of the 2025-2029 Five-year Consolidated Plan and One-Year Action Plan.

CITY OF PERRIS | CDBG ADMINISTRATION
AVANT-GARDE provides CDBG Grant Administration services to the City of Perris. Our services include coordination with HUD as needed, fiscal reporting and coordination with finance, program monitoring, subrecipient management, preparation of Environmental Reviews (NEPA), and t he development of the Annual Action Plan in alignment with the City’s Consolidated Plan. Additionally, we prepare the Consolidated Annual Performance and Evaluation Report (CAPER). Set up and maintain IDIS records, including the preparation of requested reports. Prepare drawdown requests for reimbursement of expended funds at least quarterly. Our team offers administrative support directly on-site for the City.

11 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM
CITY OF SOUTH GATE | HOME, CDBG, CDBG -CV, HOME-ARP & CAL

HOME ADMINISTRATION
AVANT-GARDE provides HUD Program Management Services to the City of South Gate. During our contract term AVANT -GARDE served as Interim Housing Manager overseeing Housing Authority staff. Current scope of work includes preparation of the Annual Action Plan and program development and support including Action Plan amendments; 2020-2024 & 2025 -2029 Consolidated Plan development and support including community outreach and all amendments; preparation of the Consolidated Annual Plan Evaluation Report (CAPER); pr eparation and adoption of updated HOME and CDBG policies and procedures; program and financial compliance requirements (IDIS) and local financial procedural support; and manage program operations for all CDBG and HOME programs including reporting and admin istration of commercial façade and housing rehabilitation programs. Program administration support has included building out new programs and establishing guidelines and protocols. Staff is currently overseeing the program and financial monitoring of CDBG subrecipients.

CITY OF BALDWIN PARK | CDBG, HOME, HOME -ARP, & HOUSING

AUTHORITY SERVICES
AVANT-GARDE provides support to Housing Authority staff. Services include the administration of the Housing Choice Voucher Program including reports in Voucher Management System and Section 8 Management Assessment Program SEMAP, initial housing inspections , as well as annual monitoring inspections; Project Based Vouchers Phase II -Room Key and Home Key project management including coordination with the County and service providers for each site to prepare project specific agreements and monitor for complian ce; and preparation of the 5-year and Annual PHA plan. AVANT-GARDE provides general support services such as preparing staff reports and presentations for projects and programs that require Council approval, attending meetings as necessary, research progr am and funding guidelines, and interdepartmental coordination with Finance and City attorneys’ office as needed. Most recently, assi sted the City with preparation of the 2025 -2029 Five -year Consolidated Plan and One - Year Action Plan.

12 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM

CITY OF BELLFLOWER | CDBG, CDBG-CV, HOME, & HOME-ARP
AVANT-GARDE provides oversight of the HOME and CDBG program for the City of Bellflower. Activities include implementation of the Housing Rehabilitation and First Time Homebuyer programs; IDIS management and training of accounting staff; income qualificatio n of program applicants; preparation of CAPER; project management on Affordable Housing development projects, and management of the CDBG Public Services program. AVANT-GARDE has updated HOME, CDBG, and Code Enforcement policies in accordance with HUD requi rements, provided technical assistance to update and amend the Action Plan, Consolidated Annual Performance and Evaluation Report, and other reporting documents as required by HUD. Staff is currently overseeing the program and financial monitoring of CDBG subrecipients. Most recently, assisted the City with preparation of the 2025 -2029 Five-year Consolidated Plan.

CITY OF PICO RIVERA | CDBG & CDBG-CV HOUSING MANAGEMENT AVANT-GARDE provides oversight for CDBG & CDBG-CV funding in the City of Pico Rivera. Our services include guidance on meeting program and financial compliance requirements, as well as local financial procedural support. Our responsibilities encompass managing public services, overseeing CDBG -funded capital improvement projects, and preparing the 5-year Consolidated Plans for 2020-2024 and 2025-2029, the Annual Action Plan, and the Consolidated Annual Performance and Evaluation Report (CAPER). We are profic ient in navigating the City’s HUD Integrated Disbursement and Information System (IDIS) portal and monitor it regularly to ensure data accuracy and proper reporting.

AVANT-GARDE acts as the liaison with the City’s HUD representative, seeking clarification and guidance while providing clear action steps to the City. Additionally, AVANT -GARDE has assisted the City in programming both CDBG and CDBG -CV funds. We recently helped onboard new subrecipients and develop activities and programs aimed at achieving the City’s goals outlined in the Annual Action Plan and the Consolidated Plan. This effort ensures that funds are expended in a timely manner to maintain compliance with HUD requirements. Our staff is currently overseeing program and financial monitoring for both CDBG and CDBG-CV subrecipients.

13 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM

CITY OF MONTEBELLO | HUD CDBG , CDBG-CV, HOME & HOME-ARP

ADMINISTRATON
AVANT-GARDE provides Program Monitoring and Funding Compliance Services for HOME, CDBG, CDBG-CV, and HOME-ARP funded programs administered through HUD. As such, AVANT -GARDE provided on-going program compliance monitoring services of sub -recipients and implementation of the City’s Housing Program. AVANT-GARDE assisted in developing systems and processes in accordance with HUD requirements to expend and track funds in a timely and compliant manner and maintain program files in preparation for HUD review and audit. The Housing Rehabilitation Program and Homeownership systems have been updated to include standardized loan documents, program standards, and tracking mechanisms to help the City identify each stage of a project. HOME program accomplishments include acquisition of and conditional commitment of funds for properties.

AVANT-GARDE monitors and implemented the CDBG Service Program, working with various City departments and local nonprofits to ensure adherence to HUD program requirements, including the development of tracking processes and timely submittal of sub -recipient activities and reimbursements. AVANT -GARDE recently assisted the City with developing of the 2025-2029 ConPlan, Analysis of Impediments, Citizen Participation Plan, Substantial Amendment, and CAPER which included all related community outreach and coordination with city staff and community stakeholders.

CITY OF LYNWOOD | HUD PROGRAM & COMPLIANCE MANAGEMENT
AVANT-GARDE is providing Community Development (Housing) services to the City of Lynwood, which includes the administration and implementation of the City’s CDBG and HOME program including but not limited to: Housing Rehabilitation Program, implementation of a variety of housing related tasks, project management services as assigned by the Community Development Director, and support for miscellaneous Community De velopment activities. On -going administration of the HUD program included: preparation of environmental reviews (up to level of Environmental Assessment) for all activities; management of IDIS system (set -up, revise and fund activities, update accomplishme nts and beneficiary information); preparation of agreements, including sub-recipient agreements, MOUs and housing agreements; assistance in department budget preparation; assistance in implementation of Property Rehabilitation Programs; responsibility of f inancial management, approving payment requests while monitoring HOME expenditures; and administering and monitoring contracts of housing projects. Most recently, assist ing the

14 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM
City with preparation of the 2025-2029 Five -year Consolidated Plan .

Additionally, prepared guidelines and implementation of the TBRA program .

CITY OF COMMERCE | ON-CALL CONSULTING SERVICES
AVANT-GARDE is providing on-call CDBG Management, Housing Rehabilitation Program Implementation, City program management and administration, Planning Support Services, and Staff Augmentation Services. CDBG Management services include the implementation of Home Preservation program. AVANT -GARDE staff assisted in the development and implementation of the City’s new Home Beautification Program.

CITY OF CUDAHY | HUD PROGRAM & COMPLIANCE MANAGEMENT
AVANT-GARDE provides technical assistance for the administration and implementation of the City’s CDBG projects. Responsibilities include the preparation of the on-line “Agreements to Implement” annual CDBG programs with LACDA and the preparation of processing of any necessary amendments to the “Agreement to Implement” for ongoing projects. Duties include coordination with City staff to gather all necessary documentation for LACDA program monitoring and audit preparation, preparation and completion of LACDA and HUD reports and documents, ensuring administration of all applicable federal, state, and local laws, rules, regulations, and policies are adhered to and the overall administration of the housing rehabilitation program, including collecting data and preparing necessary r eports for the City, LACDA, and HUD. In addition, AVANT -GARDE provides CDBG financial management assistance, acts as a City liaison and representative to the LACDA, and administers CDBG funded projects through applicant file review and income qualification , property inspections, and bid administration, including the coordination of pre-construction meetings with the LACDA, contractors, property owners, and staff. Most recently AVANT-GARDE assisted with the development and implementation of the City’s new Emergency Rental Assistance Program.

15 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM

CITY OF HUNTINGTON PARK | CDBG, CAL HOME, HOME, HOME-ARP, & PLHA HOUSING SUPPORT SERVICES
AVANT-GARDE provides Housing Support Services to the City of Huntington Park. Our services include program management for all housing-funded programs, such as CAL HOME, HOME, HOME -ARP, CDBG, PLHA, and other funding sources administered by the Housing Department. Specifically, we manage the HOME -funded Home Repair Program, reviewing applications to ensure they meet eligibility criteria and comply with HUD regulations. Our Housing Support Services also encompass the preparation of reports for funding agencies , providing on-site support, administering the Rent Stabilization Ordinance, and reviewing financial summaries to ensure alignment with project goals and the City's budget.

16 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM

LABOR COMPLIANCE EXPERIENCE
The Project Manager and Coordinators that will be assigned to the City’s projects have provided compliance monitoring services for San Bernardino, Ventura, Lynwood, Metro, Bell Gardens, Montebello, Alhambra, La Mirada, and several other agencies over the last 20 years. AVANT-GARDE served on Metro’s labor compliance bench for 10 years and was recently selected to continue serving on Metro’s labor compliance bench for the next 10 years alongside 8 other firms. Metro’s task orders range in project value from $70,000 to $1.3 billion with as many as 100 subcontractors.

In many cases, our team also offered project management and funding administration services in addition to labor compliance. Some of these projects were funded with Community Development Block Grant (CDBG) funds and required Section 3 monitoring or Caltrans funded. AVANT-GARDE has successfully managed labor compliance for 346 construction projects, with a total value of $1. 2 billion. The following graph illustrates the labor compliance work completed by AVANT-GARDE to date. A detailed list is available upon request.

17 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM
To provide exceptional services to the City of Palmdale, we have compiled a highly qualified and experienced staff members. Firm Principal, Ana Marie LeNoue, will serve as Project Representative and will oversee all assigned staff and ensure successful administration of program and document development. Our Project Representative will be supported by our Program Directors Lissette Montoya and Tina Roseberry. This team will be supported by the rest of the individuals included in this proposal based on the needs of the City.

Utilizing the expertise of our team, AVANT-GARDE staff will assist as follows:

Ana Marie LeNoue – Oversee the project, team, and all activities; provide direct contact with the City; address HUD findings and/or issues with any other related correspondence with HUD; manage the CDBG , CDBG -CV, HOME, HOME -APR, ARPA, and NSP programs; identify and implement appropriate outreach efforts for the various elements of the Housing Program; and assist with the development of administrative deliverables such as required staff and agenda reports.

Lissette Montoya and Tina Roseberry – Assist in the oversight of the project, team, and all activities as needed; provide fiscal management oversite; coordinate with Finance to address timeliness issues and prepare reports for the annual action plan and CAPER.

Program Managers – Manage the CDBG, CDBG-CV, HOME, NSP, and HOME -ARP program administration activities; assist with development of guidelines to ensure compliance; assist with the City’s IDIS database including activity set -up, clearing flags, and updating accomplishments and beneficiary information; manage r eporting; and coordinate efforts to prepare the Action Plan and CAPER. Support the development of the Consolidated Plan and monitoring.

Sr. Program Coordinators / Program Coordinators – Prepare documents and oversee data and expenditure collections; prepare environmental reports and enter in HEROS; conduct public services monitoring; prepare subrecipient agreements; monitor subrecipients t o ensure compliance with HUD regulations; review applications; verify eligibility and income qualifications; audit reports and reimbursements; conduct labor compliance; host workshops and community engagement; and coordinate field inspections, site visits, and housing rehabilitation activities.

Proposed Staffing and Management Plan

18 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM
Staff Availability

Key Staff Classification
Housing
Program
Assignments
Non-Housing
Program
Assignments
Palmdale
Availability
Ana Marie LeNoue Project Representative 50% 10% 40%
Lissette Montoya Program Director 30% 40% 30%
Christina Roseberry Program Director 20% 60% 20%
Sara Cortes De Pavon Program Director 20% 60% 20%
Melissa Aguilar Program Director 80% 0% 20%
Liza Lopez Program Manager 30% 40% 30%
Ishah Ahumada Program Manager 40% 40% 20%
Cindy Hernandez Program Manager 40% 40% 20%
Khristynne Aramouni Program Manager 10% 70% 20%
Summer Mann Sr. Program Coordinator 10% 70% 20%
Norma Lopez Sr. Program Coordinator 20% 60% 20%
Ashley Sanchez Sr. Program Coordinator 70% 10% 20%
David Sanchez Sr. Program Coordinator 30% 40% 30%
Adriana Robledo Program Coordinator 70% 10% 20%

The key personnel proposed will be available to perform the proposed services for the duration of the contract, and available to be on-site when requested by City. No person designated as “key” to the proposed service shall be removed or replaced without the prior written concurrence of City. In addition, City reserves the right to direct the Proposer to remove any individual, including Key Personnel, assigned to the resultant agreement.

19 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM

ANA MARIE LENOUE, PROGRAM DIRECTOR
Years with firm: 20 + years
Education/Credential
 B.S. Business Management, University of Phoenix

Ms. LeNoue has over 35 years of experience in municipal services and has been with AVANT -GARDE since 2006. She is the President and C.E.O. of AVANT-GARDE. Ms. LeNoue is responsible for the oversight of the CDBG public service agency program, identifying and implementing appropriate outreach efforts for the various elements of the Housing Program and assisting with the development of administrative deliverables such as the program evaluation report, required staff and agenda reports, as well as other duties as assigned.

Ms. LeNoue established the company’s foundation in municipal services based on her extensive program management experience that includes 17 years as a municipal employee managing various capital projects and programs. She presently directs the company’s Community Outreach program, Grants program, and CDBG Sub -Recipient services. Ms. LeNoue is a versatile, dynamic, results-oriented leader with a strong track record of performance in high -paced and uniquely challenging organizations. She utilizes keen analysi s, insights and team approach to drive organizational improvements and implementation of sound practices. Ms. LeNoue has superior interpersonal skills, capable of resolving multiple and complex issues and motivating staff to peak performance. She has an e xcellent understanding of the political culture and extensive administrative, operational, fiscal and program management experience.

Relevant Experience
Currently leading the CDBG Management Team responsible for the Cities of Lynwood, South Gate, Montebello, Baldwin Park, Pico Rivera, El Monte, Moreno Valley, Bellflower, and Rialto. Ms. LeNoue served as the Interim Housing Manager supervising South Gate’s Housing Authority staff . She currently is overseeing the development of the five -year Consolidated Plans for Lynwood, South Gate, Montebello, Baldwin Park, Pico Rivera, El Monte, Bellflower, and Rialto. She administers the Public Services portion of the program for the cities listed in bold above inclusive of managing the Public Services sub -recipients, program marketing and facilitating presentations for various portions of their HUD programs including Housing Rehabilitation Program, rental assistance, utility assistance, commercial façade programs; updating policies and procedures; preparing various annual compliance reports; and providing coordination between HUD and City staff.

20 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM

LISSETTE MONTOYA, PROGRAM DIRECTOR
Years with firm: 20+ years
Education/Credential
 Master of Business Administration, California State Polytechnic University Pomona
 B.S. Business Management, California State Polytechnic University Pomona
Ms. Montoya has more than 20 years of comprehensive expertise in project management and analysis, funding management, grant administration, and community outreach programs. She is experienced in issues impacting City governments and contract administration. Ms. Montoya is the Vice - President and CFO of AVANT -GARDE. She has experience in identifying federal and state fund allocation balances, programming funds, and administers long -and-short rang e programs consistent with the economic capabilities of the City . Ms. Montoya directs the Program Management team to ensure that projects are developed in accordance with policy and procedural requirements, assists in determining eligible projects for various funding sources, and manages development and capital improvement programs/projects from conception to completion. Ms.

Montoya has assisted various agencies in performing a variety of analyses and studies to identify State and Federal funding options; performed time-critical and confidential studies related to fiscal and administrative requirements of grant programs; assisted in the grants solicitation process; planned and coordinated the implementation of awarded grants to ensure that the City was in compliance with applicable laws and regulations, and monitored and audited grant expenses. Her team has successfully monitored federal and state funding for municipal agencies throughout Southern California and has secured over $566.9 million in funding for government agencies.

Relevant Experience
Ms. Montoya has worked with several municipalities u nder contract to assist with managing and monitoring the cities’ CDBG, HOME and ESG programs. This includes reviewing expenditure reports and commitment reports for programmed activities. She has conducted reviews of CAPER’s as well as Consolidated Plans a nd assisted with the public hearing process for amendments. She serves as project liaison with HUD regarding HOME program and CDBG activities. She has provided oversight for development of sub -recipient a greements as well as monitoring for Community Housing Development Organizations (CHDO) qualifications.

Relevant City Experience includes Huntington Park, Palmdale, Baldwin Park, El Monte, Industry, Montebello, La Mirada, Perris, Norwalk, Bellflower, Cudahy, Bell Gardens, South Gate, Pico Rivera, Pasadena, Maywood, Monterey Park, Commerce, Huntington Beach, Ventura, Lynwood, Moreno Valley, Rialto, West Covina, METRO and many more.

21 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM

CHRISTINA ROSEBERRY, AICP - PROGRAM DIRECTOR
Years with firm: 9 months
Education/Credential
 BA in Geography / Minor in Urban & Regional Planning, Shippensburg University
 Masters Courses in Public Administration & Land Use Planning, Penn State University
 AICP Certification
 Economic Development Certification
 National Main St. Management Certification
 PMPEI Certified Instructor
Relevant Experience
City of San Bernardino - 2019-2020 & 2025 -2029 - Consolidated Plan and Analysis of Impediments to Fair Housing Choice & Grant Administration : Technical Project manager for Michael Baker team, prepared the 2020-2025 ConPlan and AI to Fair Housing Choice, conducted a strategic community engagement program. The project required intense data collection and analysis, preparation of the AI and Consolidated Plan, Engagement Summary Report, IDIS input, and attendance at City adoption hearings.

City of Palo Alto and City of Cupertino, Santa Clara County, 2022-2025 Grant Administration Provided a full -service grant administration program from July1 through June 30 including the preparation of: Annual Action Plans, CAPERs, IDIS administration and reconciliation, staff reports, public notices, subrecipient monitoring and annual contracting, labor compliance, environmental reviews, and public facilities activity management.

City of Norwalk- 2019-2020 & 2025-2029 - Consolidated Plan and Analysis of Impediments to Fair Housing Choice: As the Technical Project Manager for the Michael Baker team, Ms. Roseberry led the preparation of the 2020-2025 ConPlan and Analysis of Impediments to Fair Housing Choice.

This involved a comprehensive community engagement program, including stakeholder interviews, a Community Needs Survey, a Housing Summit, three public meeting s, and two public hearings.

Promotion included local newspaper ads, flyers, website announcements, and updates during City and Social Services Commission meetings. The Housing Summit in September 2019 attracted a strong turnout of partners and City officials, featuring keynote speakers from the Los Angeles Housing Services Authority and other organizations. The proj ect required detailed data collection, analysis, report preparation, IDIS input, and attendance at City adoption hearings.

22 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM
SARA CORTÉS DE PAVÓN - PROGRAM DIRECTOR
Years with AVANT-GARDE: 10+ years
Education/Credential
 Doctor of Social Work, California Baptist University, Riverside  Master of Public Administration , California Baptist University, Riverside
 Bachelor of Social Work, La Sierra University, Riverside

Relevant Experience
Administrative Management: Provide professional leadership and direction in developing, implementing, and administering grants and programs for community services, social services, and infrastructure projects for federal and state grants and entitlement applications totaling over $10 million for the City of Perris . Responsible for developing Requests for Proposals according to the appropriate rules, regulations, and guidelines pertaining to each individual program or grant, including conducting technical evaluation of submissions. Collect and analyze labor and prog ram data and synthesize it to develop HUD annual reports. Supervise staff and conduct meetings to identify and address issues related to programs, activities, and YAC committee members.

Supervise and direct staff activities, including work assignments, per formance evaluation, employee development, disciplinary action, and complaint resolution.

Project Management: Provide leadership, strategic, and technical guidance to CDBG sub - recipients and department heads on priorities related to the HUD -approved Consolidated Plan.

Created procurement manual for CDBG public service and infrastructure projects. Implemented the use of digital applications and project management platform for the CDBG program. Monitor and evaluate the efficiency and effectiveness of external funding recipients' service delivery methods and procedures in adherence to federal regulations.

Outreach: Collaborate with local and regional stakeholders to facilitate continuous planning and development. Conduct annual Citizen Participation outreach to assess needs through public hearings, community meetings, and surveys. Increased annual community needs sur vey responses by 100% through targeted outreach. Directed and developed program marketing material, reports, and correspondence to internal staff and external stakeholders.

Financial Management: Development and administration of the budget for programs and infrastructure projects; recommend the allocation of funds to for -profit and non -profit organizations; monitor programmatic activities; ensure through various audit procedures that funds are expended in accordance with applicable state and federal laws and regulations. Review expenditures; direct the preparation and implementation of budgetary adjustments. Complete and request federal and state reimbursement requests.

23 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM

MELISSA AGUILAR, PROGRAM DIRECTOR
Years with firm: 6 years
Education/Credential
 MLIS, San Jose State University, CA
 B.A. English, Scripps College, Claremont, CA

Ms. Melissa Aguilar has over 15 years of experience in Federal and local programs and has been with AVANT -GARDE since 2020. Ms. Aguilar has extensive experience in the non -profit sector and compliance management with a focus on youth workforce development, social service programs, federal regulations, and program monitoring. Her regular duties consist of program development and implementat ion, program management, data management and validation, subrecipient management, staff management, and program complian ce. Ms. Aguilar’s role in AVANT -GARDE includes general project management, compliance with HUD funded programs such as Community Development Block Grant (CDBG), CDBG -CV, ESG and HOME. Ms. Aguilar’s role in this program will include overall program management, quality assurance, staff management and training, compliance maintenance, and assisting on other items as need.

Relevant Experience
City of Moreno Valley: Leads a team to prepare and implement the City’s Five -Year Consolidated Plan, Annual Action Plan, CAPER, and other City and HUD -required reports. Monitors CDBG, HOME, and ESG projects for program performance, budget, and compliance. Responsible for the IDIS data management and validation of HUD entitlement programs. Assists with compliance oversight, subrecipient management, and providing technical assistance to subrecipients and City staff. Responsible for the implementation of project management tools to maintain compliance and stay on track with project deadlines.

City of Pico Rivera: Leads and coordinates efforts to prepare and implement the City’s Five -Year Consolidated Plan, Annual Action Plan, CAPER, and other City and HUD -required reports for the City’s CDBG and CDBG -CV funds. Leads a team to provide technical assistance and oversi ght to subrecipients and report progress to the City regularly. Responsible to IDIS data management, budget oversight, and overall grant compliance.

City of South Gate: Coordinate the preparation of the City’s Five-Year Consolidated Plan, Annual Action Plan, CAPER, and other City and HUD-required reports for the City’s CDBG, CDBG-CV, and HOME funds. Responsible for reconciling and maintaining program budgets. Lead the maintenance of IDIS data system and use of reports to inform program activities.

24 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM

LIZA LOPEZ, PROGRAM MANAGER
Years with firm: 4 years
Education/Credential
 A.S. in Business Administration, El Camino Community College, CA

Ms. Lopez has over nine years of experience in management. Since joining AVANT-GARDE, she has been responsible for providing general project management and administrative services for the
implementation of the Community Development Block Grant (CDBG), HOME, and CDBG -CV Programs. Her role includes overall program management, staff management and training, financial management, and compliance maintenance. Ms. Lopez ensures that all activities adhere to applicable federal, state, and local laws, rules, regulat ions, and policies, including the national objectives required by HUD.

Relevant Experience
Grant Management : Ms. Lopez's responsibilities include providing CDBG , HOME, CDBG -CV program administration services and support services. This involves ensuring that HUD regulations are enforced, tracking federally funded projects, preparing drawdowns on the Integrated Disbursement and Information System (IDIS), reconciling financial reco rds, prepar ation of the Annual Action Plan (AAP), Consolidated Annual Performance and Evaluation Report (CAPER), Five- year Consolidated Plan, staff reports, and public notices. Ms. Lopez also acts as the City's liaison and representative for communication with HUD. These services are currently being provided to the City of Rialto and City of Bellflower.

Subrecipient Monitoring: Ms. Lopez's duties include reviewing applications, conducting onboarding workshops, verifying reimbursements, and monitoring expenditures and schedules.

She is also responsible for preparing and submitting monthly or quarterly reports. Subrecipient monitoring is performed e ach fiscal year for all participants who received federal funding. Her responsibilities include holding in -person or desk monitoring reviews with key personnel of the organization and reviewing all financial and programmatic documents to ensure compliance. If any findings arise, Ms. Lopez provides corrective action items and offers any additional technical assistance needed. All records and reporting findings are thoroughly documented and submitted to the City or appropriate staff. These services are currently being provided to the City of Rialto, City of Moreno Valley, and City of Bellflower.

25 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM

ISHAH AHUMADA, PROGRAM MANAGER
Years with firm: 7 months
Education/Credential
 B.A. Community Development, Portland State University  Ross Minority Program in Real Estate (RMPIRE), University of Southern California
 Project Management Certification, Google

Ms. Ahumada has experience managing and assisting in HUD and HCD funded programs, including CDBG, CDBG-CV, HOME, Home-ARP, CalHome, and PLHA. She also has experience in local grant management, property management, and affordable housing projects . She has proven ability to lead cross-functional teams and to ensure compliance. Ms. Ahumada has also assisted various agencies with community outreach, event organization and fundraising . Her responsibilities have been program development, implementation, staff management, and community outreach, including presentations.

Relevant Experience includes:

Ms. Ahumada’s relevant agency experience includes:
• Coordinating and monitoring CDBG subrecipients to ensure grant performance, budget, and compliance are met.
• Assists with the preparation of the Annual Action Plan. • Coordinating and preparing ad hoc committee meeting supporting documents and doing presentations.
• Created and maintained tools to monitor project progress. • Assists in creating, implementing, and reviewing guidelines for HUD programs to ensure compliance and regulation.
• Prepared staff reports and presentations for projects and programs that require Council or community ad hoc approval and/or feedback.
• Assisted the City of Huntington Park in clearing previous year’s findings and reaching HUD compliance.
• Currently assisting the Cities of Lynwood, Rialto, South Gate, and Ontario with CDBG program management including subrecipient management, program implementation, and compliance.

26 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM

CINDY HERNANDEZ, PROGRAM MANAGER
Years with firm: 3 years
Education/Credential
 BS Human Services, California State University, Fullerton

Ms. Hernandez has over 10 years of extensive experience in program management and operations. She has excelled in overseeing multi - million-dollar contracts, ensuring the successful execution of customer deliverables while maintaining compliance with Federal regulations, company policy, and contractual obligations. She has successfully administered contracts throughout their lifecycle, from initial negotiation to final execution. This includes drafting and reviewing contract terms and conditions, coordinating with accounting teams, and monitoring contract performance. She gained valuable experience in both the government and private sectors, having actively participated in the RFP and bid management process from both perspectives.

As a Program Manager with AVANT-GARDE, Ms. Hernandez supports municipalities with HOME and HOME-ARP funded programs. She has facilitated compliance management for HUD funded programs through the oversight of Community Housing Development Organizations (CHDO) certifications, monitoring of HOME funded rental projects, and development of agreements for subrecipients.

Relevant Experience
City of Rialto & City of Perris : Assists with overall program management and required reporting of CDBG, CDBG -CV, and HOME, funded programs on behalf of the City. Monitors programs and activities for performance, budget, and compliance management. Prepares agendas, staff reports, PowerPoints, and resolutions. Performs review of expenditure reports and general ledgers and conducts drawdowns in collaboration with the City. Assists with the preparation of the Annual Action Plan, ConPlan, Substantial Amendment s, and other City and HUD -required reports for submission.

City of South Gate : Assists with annual monitoring of ten HOME funded rental properties within the period of affordability. Developed a Request for Proposals for HOME-ARP funding for affordable rental housing. Issued the Notice of Funding Availability and hosted an Applicatio n Workshop for the HOME-ARP funding. Reviewed proposals and provided City with a concise synopsis of project overview, eligibility, and submission requirements.

City of El Monte : Reviews affordability compliance and occupancy requirements for a new construction rental housing project through the monitoring of income initial determinations.

Collaborates with cross functional teams to ensure compliance of Federal Regulations and City municipal codes in the development of predevelopment funding agreements.

27 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM

KHRISTYNNE ARAMOUNI, PROGRAM MANAGER
Years with firm: 3 years
Education/Credential
 B.A. Psychology, California State Polytechnic University Pomona

Mrs. Aramouni has over 9 years of experience in Public Works and Labor Compliance services. She has extensive knowledge of the construction industry, particularly in areas related to prevailing wage and public works projects. Her responsibilities included participation in the bidding process, preparation of pre -construction documents, project and budget management, staff supervision, project closeout documentation, and compliance oversight. Mrs. Aramo uni is involved in project management for Capital Improve ment Projects (CIP), Community Development Block Grants (CDBG), and Labor Compliance. Her labor compliance experience involves assisting various local agencies in ensuring compliance on public works projects. This includes reviewing bid documents to confirm adherence to state and federal regulations, evaluating bid submissions from contractors, coordinating pre -bid and pre -construction meetings, and providing ongoing project support until close -out. Mrs. Aramouni also supports local agencies in conducting l abor compliance to guarantee that all public works projects meet the necessary requirements.

Relevant Experience
Ms. Aramouni provides comprehensive labor compliance management and program assistance to multiple local government agencies on public works and federally/state -funded projects. Her responsibilities included managing labor compliance to ensure adherence to state and federal regulations throughout the entire project lifecycle. She conducted detailed reviews of contractor bid documents for required stipulations and facilitated pre -bid and pre -construction meetings to communicate compliance expectations. Ms. Aramouni offer s ongoing project support from the initial bid process through project closeout, with a focus on regulatory maintenance, and specifically supports a multi -million dollar federally and state -funded program by ensuring compliance with all funding requirements, prepar ing necessary quarterly Activity, Financial, and Expenditure Reporting, and required HUD reports. Concurrently, she assist s with the implementation and oversight of Capital Improvement Programs (CIP), managing a diverse portfolio of infrastructure projects , including street rehabilitation, ADA sidewalk improvements, traffic signal upgrades, and community park development, from design through construction and completion. This involved preparing and presenting complex project updates, reports, and documentation to City Council members and Public Works Department staff, drafting and finalizing essential legislative documentation such as staff reports and resolutions for monthly City Council Meetings (including Authorization to Bid and Project Acceptance), and c onducting bid tabulations and preparing official award letters.

28 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM
SUMMER MANN, SR. PROGRAM COORDINATOR
Years of firm: 8 years
Training/Certification
 CA LTAP Certificate of Completion – Labor Compliance Course  CA Prevailing Wage/Public Works Compliance Training – Center for Contract Compliance
 2021 Section 3 Final Rule Training
 Davis-Bacon Labor Standards
 Rail Safety and Wayside Worker Program Certified – METRO  LCP tracker Training hosted by METRO
 Prevailing Wage Seminar for Public Agencies – CA Labor Commissioner’s Office and Center for Contract Compliance
 FRA Roadway Worker Protection (RWP)
 Build America, Buy America Act (BABA) Certification
Ms. Mann has more than eight years of experience in providing labor compliance services. Ms.

Mann is responsible for ongoing monitoring activities to ensure contractors and subcontractors comply with Davis -Bacon prevailing wage requirements. She ensures contractors and subcontractors understand and adhere to Section 3 requirements, actively monitors compliance, and reports on Section 3 accomplishments . She also assists with final project file review with the Los Angeles County Development Authority as needed. She collaborates with project managers to act as a liaison and offer support on various labor compliance projects. She enforces labor compliance regulations by conducting on -site interviews of employees, calculating prevailing wages for job classifications and duties in line with State or Federal labor laws. Ms. Mann also works closely with project contractors to ensure timely delivery of all required documents.

Moreover, she monitors contracts to ensure adherence to all applicable DBE and labor compliance requirements, prepares correspondence, conducts desk audits of compliance documents and contractor submittals, prepares management reports, issues non -compliance notices to ensure contractor compliance, and prepares close-out reports.

Relevant Experience
Current client cities include the cities of San Luis Obispo, L ynwood, Pico Rivera, El Monte, La Cañada Flintridge, Norwalk, Rialto, Hawaiian Gardens, Industry, La Mirada, Commerce, Cudahy, Monterey Park, South El Monte, Temple City, West Covina, Ojai, and many more. A full list of labor compliance projects can be provided upon request.

29 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM
NORMA LOPEZ, SR. PROGRAM COORDINATOR
Years with firm 6 years
Education/Credential
 B.S. in Urban and Regional Planning with Urban Design Option, California Polytechnic University, Pomona
Ms. Norma Lopez has over six years of experience in Federal, State and Local programs. Ms. Lopez has worked within the realm of City Planning, Housing and Community Development where her duties have included conducting qualitative and quantitative research, analyzing and interpreting data and statistics, processing entitlements, preparing staff reports, reviewing proposals and creating Local programs for the Community.

As a Senior Program Coordinator, Ms. Lopez works in conjunction with the project managers of the company and serves as a liaison to provide support on various projects. Ms. Lopez assists by researching and interpreting HUD funding regulations for compliance, assisting in determining eligible projects and programs. Ms. Lopez also assists in the successful administration of funding requirements and program management. Her responsibilities have included interfacing with Federal, State and Local Agencies to def ine, develop and manage project scopes, schedules, and cooperative agreements. Ms. Lopez has experience to several sources of funding including, but not limited to CDBG, CDBG-CV, HOME, HOME-ARP, ESG, CPF, Homekey, and PLHA.

Relevant Experience
Federal Grant Management : Ms. Lopez's responsibilities include assisting with the research, preparation, and submission of HUD reports. She reviews and analyzes bid specifications and proposals for HUD -funded projects to ensure compliance with all applicable federal labor regulations. Additionally, she conducts monitoring for CDBG and HOME-funded rental projects.

Ms. Lopez monitors the projects and activities of internal departments and sub-recipient agencies to ensure they comply with federal regulations. She also assists in creating, implementing, and reviewing program guidelines for local agencies to ensure adhe rence to HUD regulations.

Furthermore, she prepares Environmental Reviews and Historic Preservation consultations for various HUD-funded projects and programs, including CDBG, CDBG-CV, HOME, HOME-ARP, ESG, and CPF funding for multiple local agencies. She h as experience with the HUD Environmental Review Online System (HEROS). Ms. Lopez also prepares staff reports and presentations for projects and programs that require City Council approval.

30 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM
ASHLEY SANCHEZ, SR. PROGRAM COORDINATOR
Years with AVANT-GARDE: 9 years
Education/ Credential
 LCP tracker Labor Compliance and Workforce Development  California LTAP Labor Compliance
 Center of Contract Compliance
Ms. Sanchez has over nine (9) years of providing administrative support services. She has worked in conjunction with the Project Managers of the company and has served as liaison to provide support on various projects. Ms. Sanchez is fluent in both English and Spanish for both written and verbal translation. Her overall experience includes project management and coordination of CDBG, HOME, ESG, PHLA, and ARPA programs and labor compliance mon itoring. Before joining the Avant Garde team, Ms. Sanchez worked with Project Return Peer Support Network and Para Los Ninos as a Human Resources Assistant for both Non-Profit organizations. She was responsible for providing administrative support by processing and updating employee records.

Relevant Experience
Housing and Mobile Rehabilitation: Ms. Sanchez assist with the coordination of the CDBG and HOME Housing Rehabilitation Grant Programs by reaching out to potential applicants, and income qualifying applicants. Oversee active projects in construction, budget tracking, report on program performance and ensure the program achieves its goals . Maintain program files and ensure compliance with HUD requirements and City’s program guidelines and procedures. Services provided for the City of Rialto, Commerce, Lynwood and Hunting Park.

CDBG Subrecipient Monitoring: Assist with the management of CDBG subrecipient files and eligibility. This includes review of applications, preparation of agreements , review of quarterly reports, verification of reimbursements submitted, budget tracking. In addition, support services have been provided to assist with time record keeping of the Graffiti Abatement and Code Enforcement Program. Maintain program files and ensure compliance with HUD requirements and City’s program guidelines and procedures. Services provided for the City of Lynwood, Montebello, South Gate, and Huntington Park.

Measure A – Rental Assistance : Assist with the implementation and administration of the Measure A Rental Assistance Program in accordance with adopted program guidelines and local requirements. Services provided to the City of Huntington Park PLHA Rental Assistance: Provide management and implementation support for the Permanent Local Housing Allocation (PLHA) Program. Responsibilities include coordinating with tenants and landlords, conducting income calculations, and collecting required documentation in compliance with program guidelines. Duties also include processing landlord agreements and coordinating with City staff to ensure rental assistance payments are issued directly to landlords. Services provided to the City of Lynwood.

31 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM
DAVID SANCHEZ, SR. PROGRAM COORDINATOR
Years with firm: 4 years
Training/Credential
 Rail Safety and Wayside Woker - METRO
 California LTAP Labor Compliance
 NSPIRE Inspector Training Program
As a Sr. Program Coordinator, Mr. Sanchez’s main responsibilities include project management, labor compliance and construction management assistance for CDBG and HOME Program. He has worked in conjunction with the project managers of the company and served as a liaison to provide support on various projects.

Mr. Sanchez has assisted in completing tasks related to both CDBG and HOME funded housing rehabilitation programs. He follows up with project contractors to obtain all necessary documentation in a timely and complete manner. Mr. Sanchez has provided housing rehabilitation and labor compliance services on more than 50 projects.

Relevant City Experience includes:

Housing Rehabilitation Experience: Assists with CDBG and HOME Housing Rehabilitation Grant and Loan Programs by reaching out to potential applicants; determining homeowners eligibility; meeting with applicants to review and sign necessary documents; performing site inspections, monitoring and e valuating construction and remodeling work; preparing work write ups and specifications, cost estimates, and change orders for rehabilitations work by contractors; drafting bid invitations, reviewing bids and establishing and maintaining project files to e nsure documentation complies with HUD requirements and City’s program guidelines and procedures.

Services provided for the Cities of Cudahy, Commerce, El Monte, Huntington Park, Montebello, Rosemead, Rialto and South Gate.

Commercial Façade Improvement Experience: Assists with CDBG Grant Programs by reaching out to potential applicants; determining business owners eligibility; meeting with applicants to review and sign necessary documents; performing site inspections, monitoring and evaluating construction and remodeling work; preparing work write ups and specifications, cost estimates, and change orders for rehabilitations work by contractors; drafting bid invitations, reviewing bids and establishing and maintaining project files to ensure documentation complies with HUD requirements and City’s program guidelines and procedures. Services provided for the City of South Gate and Lynwood.

Labor Compliance: Mr. Sanchez conducts on -site field interviews and collaborates with contractors and subcontractors on all projects to guarantee compliance with California Labor Code regulations, the Federal Davis -Bacon Act, Section 3 requirements, and all other relevant regulations. In addition to this, part of Ms. Sanchez's responsibilities as a member of the Labor Compliance Team is to ensure that appropriate legal measures are taken in case of any discovered violations.

32 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM

ADRIANA ROBLEDO, PROGRAM COORDINATOR
Years with AVANT-GARDE: 4 years
Education/Credential
 B.A. Political Science & Chicano Studies, California State University, Fullerton
Ms. Robledo provides Grant Administration and Public Outreach support for projects for AVANT GARDE. She previously worked with the City of Pomona, the Downtown Ontario Improvement Association, and the Ontario Chamber of Commerce, the developing public policy and business strategies. She provided similar support and direction as a board member for the Pomona Chamber of Commerce and the Downtown Pomona Owner’s Association. She also worked as an independent contractor to various companies, boosting business aw areness across challenging markets with administrative support and organizing special events.

Relevant Experience
Housing Support Administrative Services
Provide administrative support and reporting services for the Housing Programs including Staff Reports, presentations, and notes.
➢ City of Huntington Park

Local Solution Funds - Measure A
Assist with the file review, management and monitoring of the City’s Local Solution Funds, Measure A Funds.
➢ City of Huntington Park

Point in Time Count
Assist as the Site Coordinator for coordination a nd deployment of volunteers for the annual point in time count to verify homeless/unhoused individuals within the City’s designated census tracts. ➢ City of Huntington Park
Entitlement Grants Subrecipient Management Experience
Assist with the file review, management and monitoring of entitlement subrecipients. This includes reviews for eligibility and file management of applications, preparation of agreements, implementation of program, review of statistical reports, match, and verification of request for reimbursement submitted. Yearly program monitoring to ensure adherence to regulation compliance and auditing, are also conducted. These services have been provided to the following agencies:
➢ City of Huntington Park
o CDBG-CV, PLHA
➢ City of Moreno Valley
o ESG, HOME

33 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM
It is our understanding that the City of Palmdale is seeking a highly qualified consultant to provide comprehensive consulting services to provide technical assistance and program administration support for federally funded housing and community development programs, including: CDBG, CDBG-CV, HOME, NSP, HOME -ARP, and ARPA projects. AVANT-GARDE is committed and qualified to provide the scope of work as requested and detailed in the City’s Request for Proposal : Section 3 - Scope of Services/Work . The scope of work identified below is based on a typical support services provided by our firm in other municipalities. Our scope can be modified based on the needs of the City.
• Assist with managing the City’s CDBG, CDBG-CV, HOME, NSP, HOME -ARP, and ARPA annual programs administered through HUD, plus any carryover from prior years. Close-out and transfer of one-time grants for the Neighborhood Stabilization Program (NSP 1, 2 & 3). • Produce and provide Annual Action Plan, CAPER, and any amendments as needed, in accordance with HUD deadlines.
• Assist in the development of CDBG and HOME funded activities and programs. • Assist with the maintenance of the activities on IDIS. • Review financial records and assist city accountant with the reconciliation • Prepare agreements, including subrecipient agreements, MOUs, and housing agreements. • Manage IDIS, HEROS, and DRGR including setting up activities, revising and funding activities, updating accomplishments and beneficiary information, and clearing flags. • Prepare and route environmental review records to be fully executed and entered in HEROS for all activities.
• Prepare and submit all required federal reporting in accordance with HUD deadlines. This includes Section 3, Semi -Annual Labor Standards Enforcement Report, Minority Business Enterprise and Women Business Enterprise Reporting.
• Conduct research as needed to accurately provide technical assistance to City staff and subrecipients.
• Review and approve reimbursement requests in accordance with HUD guidelines and subrecipient agreements.
• Accurately apply various CFR regulations and requirements to determine whether a program/project is in compliance.
• Maintain and monitor City and subrecipient fund expenditures and program accomplishments.
• Conduct required monitoring of subrecipients and their programs including various City Departments.

Technical Proposal

34 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM
If needed our staff can also assist with the following:
• Program Evaluation Report: provide City staff with a comprehensive evaluation report on the City’s compliance with HUD regulations. Report will include the status of all City programs, any lapses in program implementation, and recommendations for ensuring compliance with HUD requirements. This report will be presented to staff within 120 days of Agreement commencement.
• Technical assistance in the review of private -public partnerships, site and neighborhood standards, income determinations, and similar program criteria. • Technical assistance with updating the City’s Policies and Procedures as needed. • Determining eligible and ineligible CDBG and HOME activities such as eligible project costs, eligible administrative and planning costs, and similar program criteria. • Provide technical assistance in evaluating affordable housing projects, including maximum subsidy per unit, underwriting requirements, and subsidy layering. • Technical assistance on other federal requirements including: affirmative marketing, minority outreach, environmental review, displacement, relocation, acquisition, opportunity, disclosure requirements, debarred, suspended, or ineligible contractors, and drug-free work place.
• Attend necessary City Council and/or Public Hearings and respond to HUD follow -up questions needed to receive necessary HUD approvals.
• Gather available and necessary documents for HUD audits, and prepare the follow -up correspondence. Technical expertise in responding to any HUD audit findings and/or concerns, take corrective actions, answer questions, and follow up with any other information as requested and/or needed.
• Provide a high standard of care and support to internal customers (such as City elected officials and staff) and external customers (such as residents, business owners, contractors, developers, and staff from municipal, state, and federal agencies). • Assist staff with Community Housing Development Organization (CHDO) outreach and certification process.
• Oversee labor standards compliance including preparation of notices, bid documents, review of weekly certified payrolls, employee interviews, verification of contractor licensing and debarred status, review bonding, conduct pre-construction conference, issue notice of award and notice to proceed, oversee payments to contractors, approve change orders, and issue notice of completion.

Property Rehabilitation Services:
• Administer and implement the City’s Property Rehabilitation programs which includes:

35 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM
• Collecting data and preparing necessary reports for the City and HUD. • Ensure all required documentation is present in client files, e.g. historical review and lead based paint notification.
• Review of income documentation.
• Meet with applicants, review, and approve program participation. • Perform initial field inspection of properties for which rehabilitation assistance is requested. • Prepare written inspection reports and cost estimates connected with the above inspection. • Prepare loan document and/or document for approval of grants or rebates. • Conduct bid process procedures, review of bids, selection of contractors, and staff, as appropriate.
• Arrange pre -construction meetings with contractors, property owners, and staff, as appropriate.
• Conduct progress inspections and recommend approval of progress payments. • Conduct final inspection.
• Provide progress and/or activity reports and complete projects in a timely manner. • Maintain Project Filing System and Documentation Checklists. Maintain case files including but not limited to application and documentation of eligibility, work write -ups, documents on all necessary licenses and permits, site visit/inspection reports, invo ices for payment.

Maintain these and other program and financial records in accordance with HUD record keeping requirements as specified.
• Ensure administration and compliance with all applicable federal, state, and local laws, rules, regulations, and policies including national objectives as required by HUD. • Respond to public inquiries regarding HUD programs.
• Respond to HUD letters and/or memorandums as needed. Act as City’s liaison and representative to facilitate communication between the City and HUD as well as represent the City at community meetings, City Council, meetings with staff, or workshops as needed or directed.

36 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM

WORK PLAN
The most immediate value that we will add to the City of Palmdale is the exponential extension of AVANT-GARDE staff. It is our preferred style to become an extension of the City by combining resources and providing the added ability to take on projects from beginning analysis and strategic planning through implementation. We can call upon the skills of the prof essionals in our organization to fill in where the City may not have available staff or expertise. While the City staff is engaged in day-to-day operations, our staff has the capacity to evaluate and manage development projects on behalf of the City. Additionally, we share our insights and professional expertise, as well as best practices which we have applied successfully, with staff in the manner of in-house training.

CDBG AND HOME ADMINISTRATION

COORDINATION WITH HUD
AVANT-GARDE will liaise with HUD as needed. We will provide HUD with the required input for the Consolidated Plan, Annual Action Plan, and CAPER. AVANT -GARDE will collect the necessary documents to adhere to HUD’s strict deadline for review and comment. T he content and form of these documents will be evaluated pursuant to the regulations of HUD and achievement of the City’s goals and objectives. We will review and update the CDBG and HOME Program Manuals as needed. AVANT-GARDE is available to participate in HUD project and program monitoring reviews and participate in the Single Audit review of CDBG, HOME, and ESG activities. Upon request, AVANT-GARDE will prepare agenda reports for City Council meetings relating to program activities as needed. As requested by City staff, AVANT-GARDE will attend Council Meetings and present on program activities.

Neighborhood Stabilization Program (NSP) ADMINISTRATION Our approach to NSP administration is designed to ensure timely reporting, regulatory compliance, and efficient coordination with HUD. This includes the close-out and transfer of one-time grants for NSP 1, 2, and 3. As the NSP funds are sunsetting, the AVANT -GARDE work plan outlines the following key tasks and will be adjusted as needed:
• HUD Coordination: Serve as liaison with HUD field office staff, responding to inquiries and resolving issues as needed.
• Reporting: Prepare and submit Quarterly Cash Transaction and Quarterly Performance Reports, ensuring accuracy and timely delivery.
• DRGR Management: Set up and maintain all activities in DRGR, including data entry, validation, and recordkeeping to support audit readiness. • Financial Oversight: Process NSP drawdown requests, verifying eligibility, documentation, and budget alignment.

37 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM

HOME-ARP
HOME-ARP is a one -time allocation to be used for strategic local investments in housing, homelessness assistance, and supportive services implementation. Agencies are responsible for managing the day -to-day operations of HOME -ARP programs and should assess and expand capacity as needed to ensure effective program implementation.

AVANT-GARDE has provided the City technical assistance for HOME -ARP and also assisted with review of the HOME-ARP plan prepared by City staff prior to submittal to HUD. Our team has been a great support to City staff to ensure requirements are met. AVANT -GARDE will provide guidance to ensure that NEPA requirements are completed, and will assist with the SHPO clearance process.

Our team will conduct preliminary underwriting review of potential projects. Our team will continue to assist the City with underwriting and due diligence tasks including:
• Assess project viability and long-term financial feasibility for the project. • Determine funding gaps and confirm needed HOME-ARP investment. • Complete subsidy layering underwriting and developer capacity assessment. • Ensure NEPA is completed and assist with the preparation of a Request for Release of Funds if required.
• Assist city staff with the preparation of HOME -ARP development and commitment agreements. This includes coordination with the City Attorney’s office and preparation of staff reports as needed.
• Document Qualifying Population (QP) eligibility (at lease up) and income determinations (throughout tenancy) and conduct inspections when required. • Complete HUD required reporting and assist with the preparation for audits. • Provide ongoing support to city staff to ensure compliance during underwriting, due diligence, and monitoring.

HOME MONITORING

1. Obtain list of HOME Funded rental properties from the City.

2. Obtain copies of Agreements between the City and the HOME assisted Properties

3. Once a list of properties has been determined; draft a schedule for monitoring and unit inspections

4. Issue Initial Monitoring Letter

5. Monitor and conduct unit inspections

6. Prepare Monitoring Report, conduct following up the Monitoring Report and closeout

38 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM

FISCAL REPORTING
AVANT-GARDE will prepare and submit to HUD all required fiscal and programmatic reports and forms which includes collection of data for submission of quarterly grantee performance reports, Semi-Annual Labor Standards Enforcement reports and Contract and Subcontract Activity Reports as well as preparation and submittal of all other required HUD submissions for the program year.

AVANT-GARDE will also prepare all required Planning Summaries, Environmental Service Request (ESR) forms, etc. for the CDBG program and submit them to HUD by the required deadlines. We will also monitor project implementation, progress, and expenditures. AVANT -GARDE will review financial summaries to ensure conformity with project accomplishments. In addition, we will coordinate with t he Finance Department and other departments as necessary to ensure that a process is set up for monitoring and tracking of all program expenditures.

PROGRAM MONITORING
AVANT-GARDE will ensure that funded projects meet Federal eligibility and meet HUD compliance requirements including meeting national objective, procurement procedures, reimbursement and participant eligibility. AVANT-GARDE will monitor and report program income. We will ensure that environmental procedures are followed for all HUD funded programs and/or projects. In addition, procurement procedures will be established and monitored for awarded project contracts funded with CDBG and/or HOME funds. This inc ludes coordination with HUD and submission of required documents. AVANT -GARDE will comply with all HUD established guidelines and procedures.

Avant-Garde can also prepare environmental documents for exempt projects and assist the city with preparation of r equest for release of funds when applicable. Our team is experienced in preparation of these documents and using the HERO’s system.

ENVIRONMENTAL REVIEWS (NEPA)
• Prepare the Environmental Review for Activity/Project that is Categorically Excluded Subject to Section 58.5 Pursuant to 24 CFR 58.35(a).
• Document compliance with 24 CFR50.4,58.5, and 58.6 Laws and Authorities and record the compliance or conformance determinations for each statute, executive order, or regulation.

As part of the checklist, we will provide credible, traceable, and supportive source documentation for each authority. Where applicable, we will complete the necessary reviews or consultations and obtain or note applicable permits of approvals. Clearly note citations, dates/names/titles of contacts, and page references. All supporti ng documentation will be attached to the ERR.
• Radon testing: an EPA Approved Short-Term Radon Tester will be used perform the required testing as part of the environmental review when applicable to the project.

39 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM
• Environmental Reviews will be uploaded in the Online System (HEROS). HEROS is a web - based system for Responsible Entities to prepare and manage their Environmental Review Records (ERR).

PUBLIC SERVICES GRANT PROCESSING
AVANT-GARDE will assist the City in all activities related to Public Service Grant Processing.

Activities will include the following:
• Review and evaluate funding applications by Sub-Grantees. • Prepare reports and present recommendations.
• Prepare and administer Public Service grant contracts. • Ensure that all City required documents are submitted prior to funding (i.e. executed contracts, purchase requisitions, City approved insurance, and expenditure back -up documentation.
• Monitor sub-grantees programmatic and fiscal performance. • Provide technical assistance to sub -grantees to ensure that they follow established guidelines and procedures.

Coordinate with City Staff on invoices, general administrative issues: Our staff will work closely with the City’s program manager and the City’s finance department to ensure that all project costs are tracked, paid and reimbursed in compliance with HUD. • Provide public information at the direction of the City: Our Program staff are well versed in ensuring that the community is aware of the programs available through the City. If the program needs to be promoted to engage participation our team is ready to assist the City.

We have developed program brochures, held community meetings etc. • Provide the City with monthly status reports: Monthly reports will be submitted to the City with an activity log. In addition, our monthly invoices will be broken down per activity to ensure that project delivery costs are kept for each project.

CONSOLIDATED ANNUAL PERFORMANCE & EVALUATION REPORT (CAPER) AVANT-GARDE is available to provide general guidance with the development of the Consolidated Annual Performance and Evaluation Report (CAPER) which provides annual performance reporting on client outputs and outcomes that enables an assessment of grantee performance in achieving the housing stability outcome measure.

AVANT-GARDE’s approach to plan preparation is largely based on HUD guidance. Recently HUD incorporated the Consolidated Plan and CAPER into IDIS OnLine so that all key elements of the grants management cycle are integrated into a single system. This is exp ected to ensure consistency among the goals described in the Consolidated Plan and Action Plan and the

40 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM
outcomes tracked in IDIS and reported in CAPER, making the Consolidated Plan a more useful management tool.

LABOR COMPLIANCE AND SECTION 3 MONITORING
AVANT-GARDE will provide the following services for construction projects that require Labor Compliance and Section 3 monitoring:
• Review of the Specifications to ensure HUD compliance. • Review documents submitted by contractors following the bid opening. • Attend the Pre-bid meeting and Pre-construction meeting. • Set up and maintain Labor Standards Enforcement Files. • Review contractors and subcontractors for Federal project eligibility through the state license board, DIR, and SAM.
• Review Contractor’s compliance with all State and Federal required postings such as the prevailing wage rates and EEO policies as well as the Contractor’s Compliance with Section

3. • Conduct Employee Field Interviews to confirm worker classification and wage rate of the project workforce conforms to the applicable Davis-Bacon Wage Decision. • Reconcile Weekly Certified Payroll Reports (CPR) and Supporting Documentation with wage decision and employee field interviews. Perform continuous and timely monitoring reviews of CPRs and related submissions for compliance. • Identify violations and investigate complaints of underpayment to workers. Submit and file all required forms to appropriate parties. In the event any labor violations are reported and investigations confirm the violations, prepare investigative reports and backup. Violations will be reported and discussed with the City prior to reporting to the Department of Industrial Relations and any other agencies required by Federal or State Laws and Regulations.

MONITORING STANDARDS
As outlined in the Request for Proposals all monitoring activities conducted under this engagement shall adhere to the standards and requirements set forth in the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (commonly referred to as Uniform Guidance), codified at 2 CFR Part 200.

PUBLIC SERVICES GRANT PROCESSING
AVANT-GARDE will assist the City in all activities related to Public Service Grant Processing.

Activities will include the following:
• Review and evaluate funding applications by Sub-Grantees.

41 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM
• Prepare and administer Public Service grant contracts. • Ensure that all City required documents are submitted prior to funding (i.e. executed contracts, purchase requisitions, City approved insurance, and expenditure back -up documentation.
• Monitor sub-grantees programmatic and fiscal performance. • Provide technical assistance to sub -grantees to ensure that they follow established guidelines and procedures.

1. Program Methodology & Management
The success of projects often depends on the strength of the collaboration between the city staff and the consultant. To this end, we would initiate this program with a thorough review of the proposal and a discussion of how well it meets the stated goals and objectives of the City. Any gaps, omissions or additional requirements are determined and discussed for possible inclusion in the services to be provided. This initial review is followed by a detailed summary of the methodology, product deliverables a nd a timeline with benchmarks clearly identified. This document would be approved by the authorized City staff and then becomes the guiding document. Any changes to this original document and timeline are quickly reduced to writing and approved by both the client and our firm. The purpose is to ensure that we are always moving toward the common and agreed upon goal and that the progress is consistent with the needs of the City.

In order for the process and the program to proceed according to the needs of the City it is critical that certain exchanges and procedures occur between staff and consultant. AVANT-GARDE will make every effort to ensure staff is fully informed of all tasks undertaken and the results and findings we develop. We will be available and fully prepared to discuss the program and to collaborate when a change in course may be advisable. Most importantly, the City will receive services and product deliverables that are founded on good planning and economic development principles and in a format that is easy to use, apply and update as conditions may change.

In summary, our approach to program management is to agree on the goals and objectives to be achieved at the inception of the project. The process and product deliverables are reduced to writing so that both the City and our firm have a clear understanding of the project parameters and the method by which success is to be achieved. AVANT-GARDE will prepare a timeline that is updated regularly to ensure that the project (s) and programs remain on track and/or that required extensions are known in advance and agreed upon by City staff. We maintain regular and consistent communication with scheduled meetings to update City staff on the status of the various project tasks and to share findi ngs and results. These basic principles have served our firm well and significantly contributed to the success we have experienced with all of our past assignments.

42 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM
Stakeholders and Community Outreach: AVANT-GARDE is committed to clear communication, inclusive of internal and external office coordination, coordination with assisting or collaborative consultants, and identified stakeholders. AVANT-GARDE can assist the City in developing communication messages and organizing and managing events and meetings intended to draw attention to the City’s HUD funded programs.

2. Client Satisfaction
AVANT-GARDE requires that adequate quality assurance/quality control (QA/QC) be implemented on each project. The Project Director provides the leadership and guidance to obtain the end results for all services provided by the company. Generally, a project management plan is prepared. The project management plan defines specific project deliverables, implementation criteria, staff and resource loading, work task schedule with project milestones, and project responsibilities. The project management plan and the QA/QC plan are complimentary and are mutually incorporative.

Daily contact by the Project Director with each on -going activity provides support and guidance, maintains focus and momentum, and monitors the quality of work. Regularly scheduled project staff meetings for reviewing and general work status, reviewing technical elements of the project, coordinating and interfacing of activities, reviewing costs, and discussing upcoming activities and responsibilities are all standard procedures of our quality assurance to each and every project.

AVANT-GARDE is committed to excellence and stands behind our reputation to provide only the highest level of products and services in an effort to enhance the quality of life for the communities we serve. Whether working on a specific project or a long -term program, our clients will always receive our blend of expertise to ensure every one of their goals are met.

Typical Project Timeline
This schedule illustrates City activities for FY 2027/2028 Annual Action Plan and FY 2026/2027 CAPER; consultants will follow a strict timeline. A refined schedule with detailed tasks will be produced after an initial kick-off meeting.

CDBG & HOME Management
Task Schedule
Begin Complete Deliverable
FY 27/28 Funding Application
Process Nov 2026 Jan 2027 Distribute and review schedule, prepare NOFA, applications available
Technical Assistance Workshop for
FY 27/28, Applications Due Nov 2026 Jan 2027
Prepare PowerPoint and handouts,
conduct workshop, accept and review
applications

43 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM
FY 27/28 Annual Action Plan Feb 2027 Early April
2027
Review budget and requests with staff,
prepare draft AAP, publish notice of public
hearing, 30-day comment period, City
Council adopts AAP
Semi Annual Labor Standards
Enforcement Report Due April 5
FY 27/28 Annual Action Plan Due to
HUD May 2027 May 15 Upload adopted AAP, resolution into IDIS FY 27/28 CDBG/HOME Set Up June
2027 July 2027
Complete ERR’s, execute agreements, set
up activities in IDIS, set up files, onboard
subs
FY 26/27 CAPER Aug 2027 Sep 2027 Prepare Draft, publish notice, conduct public hearing, City Council adopt CAPER
FY 26/27 CAPER Due to HUD Sep 2027 Upload adopted CAPER, resolution into IDIS
Collect, audit, and monitor
monthly/quarterly reports, MATCH
(if applicable) and reimbursement
requests
10/2027
1/2028
4/2028
7/2028
Ongoing
Assist and ensure subrecipients submit
timely reports. Submit reimbursement
packages for payment processing
Conduct site visits/ subrecipient
audits Oct 2026 Nov 2026 Schedule visits, conduct monitoring visits, prepare reports for file
Semi Annual Labor Standards
Enforcement Report Due Oct 2026

44 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM

• Exhibit C: W-9
• Exhibit D: Affidavit of Non-Collusion and Non-Discrimination • Exhibit E: Certificate of Insurance
• Exhibit F: Bidder Disclosure Statements
• Exhibit G: Client References
• Exhibit H: Deviations and/or Expectations Form
• Exhibit I: Iran Contracting Act Verification

General Attachments

45 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM
Exhibit C: W-9

46 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM
Exhibit D: Affidavit of Non-Collusion and Non-Discrimination

47 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM
Exhibit E: Certificate of Insurance

48 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM

49 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM

50 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM
Exhibit F: Bidder Disclosure Statements

51 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM
Exhibit G: Client References

52 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM

53 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM
Exhibit H: Deviations and/or Expectations Form

54 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM
Exhibit I: Iran Contracting Act Verification

55 | P a g e
PROPOSAL FOR:

RFP NO. 26-001-6400 CONSULTANT AND TECHNICAL ASSISTANCE

SERVICES FOR CONSOLIDATED PLAN GRANT PROGRAM

Vendor:Advanced Avant-Garde Coporation
Year 1 Year 2 Year 3
1 CDBG 40,000.00$ 45,000.00$ 50,000.00$
2 CDBG-CV 1,200.00$ -$ -$
3 HOME 25,000.00$ 30,000.00$ 40,000.00$
4 NSP 3,500.00$ -$ -$
5 HOME ARP 25,000.00$ 30,000.00$ 40,000.00$
6 ARPA 2,500.00$ -$ -$
Total 97,200.00$ 105,000.00$ 130,000.00$
Contract Total Not to Exceed 332,200.00$
Staff Person Hourly billing
Rate
1 Ana Marie LeNoue 170.00$
2 Lissette Montoya 170.00$
3 Christina Roseberry 170.00$
4 Sara Cortes De Pavon 170.00$
5 Melissa Aguilar 170.00$
6 Liza Lopez 140.00$
7 Ishah Ahumada 140.00$
8 Cindy Hernandez 140.00$
9 Khristynne Aramouni 140.00$
10 Summer Mann 125.00$
11 Norma Lopez 125.00$
12 Ashley Sanchez 125.00$
13 David Sanchez 125.00$
14 Adriana Robledo 110.00$

EXHIBIT J - COST PROPOSAL FORM
RFP 26-001-6400 Consultant and Technical Assistance Services for Consolidated Plan Grant Programs Estimated budget to accomplish the scope of
service for the following programs