Agenda packet — Palo Alto City Council, June 19, 2023 (part 6 of 6)

Item 16
Attachment A - Revised
Aviat Purchase Order
Item 16: Staff Report Pg. 2 Packet Pg. 786 of 911
Master Agreement No. 00318. State of California Participating Addendum Number 7-22-70-49-02. Contract term of NASPO Master Agreement expires on December 31, 2026. This is for the Public Safety Building. Additional products may be purchased per the staff report approved by City Council.

This PO is governed by California law without regard to conflict of law principles.

This PO by reference incorporates the following contract documents into this PO by reference as though fully set forth herein:

1. Cooperative Purchasing Master Agreement No. 00318 By and Between State of Washington Department of Enterprise Services and Aviat U.S., Inc.

2. State of California Participating Addendum Number 7-22-70-49-02 Public Safety Communications Products, Services and Solutions Washington NASPO ValuePoint Master Agreement Number 00318 Line item #10 includes the following parts + freight ($6,705) EV206-AMC-AM0-410000 Price $21,193.04 QTY 2
ET106-B-0-300 Price $2,433.20 QTY 2
179-530135-AA121 Price $260.48 QTY 1
179-530135-BB221 Price $765.60 QTY 1
179-530135-DD421 Price $999.68 QTY 0
024-905026-080 Price $227.04 QTY 0
024-905034-080 Price $216.48 QTY 0
Vendor Address

AVIAT US INC
200 PARKER DR SUITE C100A
AUSTIN TX 78728
Tel: 408-343-4614
Bill To:

City of Palo Alto
Account Payable
P.O.Box 10250
Palo Alto, CA 94303
Ship To:

Police Dept. - Technical Serv. Div.

City of Palo Alto
275 Forest Avenue
Palo Alto CA 94301
Item Material/Description Quantity UM Net Price Net Amount ______________________________________
Interim Chief Procurement Officer
THIS P.O. IS SUBJECT TO THE TERMS AND CONDITIONS STATED BELOW AND ON THE LAST PAGE SPECIFICATIONS - Any specification and /or drawings referred to and/or attached hereto are expressly made a part of this Purchase Order.

DELIVERY - Please notify the City promptly if delivery cannot be made on or before the date specified. If partial shipment is authorized, so indicate on all documents. Complete packing lists must accompany each shipment.

INVOICE - A separate invoice is required for each order. Send to address indicated above.

City of Palo Alto
Purchasing and Contract Administration
P.O.Box 10250
Palo Alto CA 94303
Tel:(650)329-2271 Fax:(650)329-2468
Council Approve Order
P.O. NUMBER MUST APPEAR ON ALL INVOICES, PACKAGES, SHIPPING

PAPERS AND CORRESPONDENCE PERTAINING TO THIS ORDER
PO Number C23187020
Date 05/31/2023
Vendor No. 108087
Payment Terms Payment Due 30 days
FOB Point Services Only
Ship via Services as requested by Cty
Term 05/31/2023 - 05/30/2024
Buyer/Phone Ann Marie Romero / 650-329-2460
Email No email
DELIVERIES ACCEPTED ONLY BETWEEN 7:00 AM & 3:00 PM UNLESS OTHER

ARRANGEMENTS ARE INDICATED HEREIN

Page 2 of 5 ends

Item 16
Attachment A - Revised
Aviat Purchase Order
Item 16: Staff Report Pg. 3 Packet Pg. 787 of 911
179-530089-001 Price $141.68 QTY 1
179-530089-002 Price $282.48 QTY 0
WGKIT-3000 Price $939.84 QTY 4
ET106-B-0-300 Price $2,433.20 QTY 0
EXX-000-205 Price $1,666.72 QTY 2
EXS-002 Price $385.44 QTY 2
179-530064-001 Price $17.60 QTY 2
EXR-700-002 Price $1,085.04 QTY 8
EXA-001 Price $339.68 QTY 2
037-579315-001 Price $69.52 QTY 2
EXD-181-002 Price $1,223.20 QTY 2
037-579461-500 Price $40.48 QTY 0
083-845434-001 Price $100.32 QTY 4
LOC-CAT6SH-3M-BLB Price $19.36 QTY 2
614-196502-001 Price $35.20 QTY 2
EXD-400-002 Price $1,769.68 QTY 2
EXD-161-002 Price $1,769.68 QTY 2
037-579408-015 Price $259.60 QTY 1
EXD-156-001 Price $3,473.36 QTY 2
037-579131-001 Price $7.92 QTY 2
EZE-08004 Price $2,718.32 QTY 2
EZE-08006 Price $5,437.52 QTY 0
EZF-62 Price $3,263.04 QTY 2
EZF-64 Price $6,525.20 QTY 0
EZF-03 Price $1,497.76 QTY 2
EZF-04 Price $998.80 QTY 2
EZF-06 Price $374.88 QTY 2
EZF-14 Price $3,263.04 QTY 1
Vendor Address

AVIAT US INC
200 PARKER DR SUITE C100A
AUSTIN TX 78728
Tel: 408-343-4614
Bill To:

City of Palo Alto
Account Payable
P.O.Box 10250
Palo Alto, CA 94303
Ship To:

Police Dept. - Technical Serv. Div.

INVOICE - A separate invoice is required for each order. Send to address indicated above.

ARRANGEMENTS ARE INDICATED HEREIN

Page 3 of 5 ends

Item 16
Attachment A - Revised
Aviat Purchase Order
Item 16: Staff Report Pg. 4 Packet Pg. 788 of 911
EZG-14 Price $3,263.04 QTY 0
ERM-ACC-401 Price $8,156.72 QTY 1
179-530307-0113 Price $1,859.44 QTY 1
179-530118-001 Price $523.60 QTY 2
COMMON-BREAKERS-RACK Price $79.20 QTY 3
179-530119-001 Price $795.52 QTY 1
SIPQ-CABLES Price $2.64 QTY 3
CNI-SA-2115-0001 Price $1,437.92 QTY 1
RAV-61510D-622-DB-01 Price $4,834.72 QTY 1
037-579453-002 Price $87.12 QTY 2
037-579459-001 Price $406.56 QTY 2
PWR-000047-TRM Price $23.76 QTY 0
AND-VHLP3-11W-6WH Price $1,041.04 QTY 2
LS(TBD) Price $2,529.12 QTY 1
179-530147-001 Price $2,076.80 QTY 2
AND-EW90-F Price $7.04 QTY 665
AND-EW90INSTALL-KIT Price $1,078.00 QTY 5
179-530526-001 Price $459.36 QTY 5
018-510090-003 Price $52.80 QTY 55
VLT-BAEW903 Price $47.52 QTY 5
DHY-000001-ETI Price $6,597.36 QTY 1
AND-L6600D-4 Price $717.20 QTY 1
CDT-H48120V4U36AR Price $6,534.88 QTY 1
CDT-H48TEL12-230FN-19 Price $5,961.12 QTY 1
CDT-100.7675.4850 Price $836.88 QTY 1
LS(ASR-903_SVRIA) Price $51,594.40 QTY 1
LS(ASA) Price $12,194.16 QTY 1
LS(A900-RSP2A-128) Price $12,142.24 QTY 1
Vendor Address

AVIAT US INC
200 PARKER DR SUITE C100A
AUSTIN TX 78728
Tel: 408-343-4614
Bill To:

City of Palo Alto
Account Payable
P.O.Box 10250
Palo Alto, CA 94303
Ship To:

Police Dept. - Technical Serv. Div.

INVOICE - A separate invoice is required for each order. Send to address indicated above.

ARRANGEMENTS ARE INDICATED HEREIN

Page 4 of 5 ends

Item 16
Attachment A - Revised
Aviat Purchase Order
Item 16: Staff Report Pg. 5 Packet Pg. 789 of 911
LS(ASA) Price $12,194.16 QTY 1
SVCS-IN-SIPQ-RI Price $2,174.48 QTY 1
SVCS-IN-SIPQ-VI Price $1,897.28 QTY 1
SVCS-IN-SIPQ-AT Price $1,883.20 QTY 0
SVCS-IN-SS-CEDFT Price $3,126.64 QTY 1
SVCS-PN-EN-SE Price $14,542.88 QTY 1
SVCS-PN-EN-XE Price $0.00 QTY 0
SVCS-PN-EN-XE Price $5,099.60 QTY 1
SVCS-IN-PM-PM Price $10,347.92 QTY 1
SVCS-IN-PM-PM Price $12,121.12 QTY 1
SVCS-IN-IC-FI Price $54,187.76 QTY 1
SVCS-IN-IC-FI Price $28,186.40 QTY 1
SVCS-IN-IC-FI Price $4,162.16 QTY 1
0020 PD CONTINGENCY 39,900 USD 1.00 39,900.00
-------------------------
Sub-Total 438,907.00
Vendor Address

AVIAT US INC
200 PARKER DR SUITE C100A
AUSTIN TX 78728
Tel: 408-343-4614
Bill To:

City of Palo Alto
Account Payable
P.O.Box 10250
Palo Alto, CA 94303
Ship To:

Police Dept. - Technical Serv. Div.

City of Palo Alto
275 Forest Avenue
Palo Alto CA 94301
Item Material/Description Quantity UM Net Price Net Amount ______________________________________
Interim Chief Procurement Officer
Total 438,907.00
THIS P.O. IS SUBJECT TO THE TERMS AND CONDITIONS STATED BELOW AND ON THE LAST PAGE SPECIFICATIONS - Any specification and /or drawings referred to and/or attached hereto are expressly made a part of this Purchase Order.

INVOICE - A separate invoice is required for each order. Send to address indicated above.

ARRANGEMENTS ARE INDICATED HEREIN

Page 5 of 5 ends

Item 16
Attachment A - Revised
Aviat Purchase Order
Item 16: Staff Report Pg. 6 Packet Pg. 790 of 911
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: City Auditor
Meeting Date: June 19, 2023
Report #:2306-1596
TITLE
Approval of Office of City Auditor Task Order Change - 04.16 ALPR Technology Contract Management; CEQA Status – Not a Project

RECOMMENDATION
The Policy and Services Committee and City Auditor recommend that the City Council approve the change to the Task Order 04.16 ALPR (Automated License Plate Reader) Technology Contract Management to extend the period of performance.

ANALYSIS
This task order with the period of performance from January 1, 2023, to June 30, 2023, was fully executed on January 20, 2023, and the audit was commenced in late January 2023. This audit requires information gathering from multiple departments (Transportation, Human Resources, and IT) and a contractor, Duncan Solutions. Although some departments responded to OCA’s requests and questions in a timely manner, OCA has not been able to make progress on the audit because OCA has not received the requested documentation and has been unable to conduct walkthroughs after multiple follow-ups. OCA requests the period of performance to be extended to October 31, 2023. The total not-to-exceed budget remains the same.

Baker Tilly presented the attached modified task order during the Policy & Service Committee meeting on June 13, 2023 (CMR 2305-14631), where a motion to approve the task order change was passed (3-0).

1 6/13/23 Policy and Services Committee, 04.16 ALPR Tech Contract Mgt:
https://cityofpaloalto.primegov.com/Portal/viewer?id=2185&type=0 Item 23
Item 23 Staff Report
Item 23: Staff Report Pg. 1 Packet Pg. 791 of 911

FISCAL/RESOURCE IMPACT
Work recommended in these tasks is within both the approved scope and compensation of the contract with Baker Tilly and funding levels in the FY 2023 Operating Budget for the Office of the City Auditor.

STAKEHOLDER ENGAGEMENT
No stakeholder outreach was necessary for this report, as it is an internal decision made by the OCA the reallocate resources for audit functions.

ENVIRONMENTAL REVIEW
Council action on this item is not a project as defined by CEQA because the audit activities do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. CEQA Guidelines section 15378(b)(4).

ATTACHMENTS
Attachment A: TASK ORDER FY23-04.16 Review of ALPR Technology Contract Management (Extension)
APPROVED BY:

Adriane D. McCoy, City Auditor
Item 23
Item 23 Staff Report
Item 23: Staff Report Pg. 2 Packet Pg. 792 of 911

PROFESSIONAL SERVICES TASK ORDER
TASK ORDER 04.16 Review of ALPR Technology Contract Management Consultant shall perform the Services detailed below in accordance with all the terms and conditions of the Agreement referenced in Item 1A below. All exhibits referenced in Item 8 below are incorporated into this Task Order by this reference. The Consultant shall furnish the necessary facilities, professional, technical and supporting personnel required by this Task Order as described below.

CONTRACT NO. C21179340
OR PURCHASE ORDER REQUISITION NO. (AS APPLICABLE)
1A. MASTER AGREEMENT NO. (MAY BE SAME AS CONTRACT / P.O. NO. ABOVE): C21179340 1B. TASK O RDER NO.: FY23-4.16

2. CONSULTANT NAME: Baker Tilly US, LLP

3. PERIOD OF PERFORMANCE: START: January 1, 2023 COMPLETION: June 30October 31, 2023 4 TOTAL TASK ORDER PRICE: $82,500

BALANCE REMAINING IN MASTER AGREEMENT/CONTRACT TBD

5. BUDGET CODE_______________
COST CENTER________________
COST ELEMENT______________
WBS/CIP__________
PHASE__________

6. CITY PROJECT MANAGER’S NAME & DEPARTMENT:

Greg Tanaka, Chair of the City Council’s Policy and Services Committee

7. DESCRIPTION OF SCOPE OF SERVICES (Attachment A)
MUST INCLUDE:
 SERVICES AND DELIVERABLES TO BE PROVIDED
 SCHEDULE OF PERFORMANCE
 MAXIMUM COMPENSATION AMOUNT AND RATE SCHEDULE (as applicable)  REIMBURSABLE EXPENSES, if any (with “not to exceed” amount)

8. ATTACHMENTS: A: Task Order Scope of Services B (if any): N/A I hereby authorize the performance of the
work described in this Task Order.

APPROVED:

CITY OF PALO ALTO
BY:____________________________________
Name __________________________________
Title___________________________________
Date ___________________________________
I hereby acknowledge receipt and acceptance of
this Task Order and warrant that I have
authority to sign on behalf of Consultant.

APPROVED:

COMPANY NAME: ______________________
BY:____________________________________
Name __________________________________
Title___________________________________
Date ___________________________________
Item 23
Attachment A - TASK
ORDER FY23-04.16
Review of ALPR
Technology Contract
Management (Extension)
Item 23: Staff Report Pg. 3 Packet Pg. 793 of 911
Attachment A

DESCRIPTION OF SCOPE OF SERVICES
Introduction
Attachment A, the Description of Scope of Services, contains the following four (4) elements:
 Services and Deliverables To Be Provided
 Schedule of Performance
 Maximum Compensation Amount and Rate Schedule (As Applicable)  Reimbursable Expenses, if any (With “Not To Exceed” Amount) Services & Deliverables
Baker Tilly’s approach to conducting an internal audit of Contract Management for ALPR Technology involves three (3) primary steps:
 Step 1: Audit Planning
 Step 2: Control Review and Testing
 Step 3: Reporting
Step 1 – Audit Planning
This step consists of the tasks performed to adequately plan the work necessary to address the overall audit objective and to solidify mutual understanding of the audit scope, objectives, audit process, and timing between stakeholders and auditors. Tasks include:
 Gather information to understand the environment under review o Understand the organizational structure and objectives o Review the City code, regulations, and other standards and expectations o Review prior audit results, as applicable
o Review additional documentation and conduct interviews as necessary  Assess the audit risk
 Write an audit planning memo and audit program
o Refine audit objectives and scope
o Identify the audit procedures to be performed and the evidence to be obtained and examined
 Announce the initiation of the audit and conduct kick-off meeting with key stakeholders
o Discuss audit objectives, scope, audit process, timing, resources, and expectations
o Discuss documentation and interview requests for the audit Item 23
Attachment A - TASK
ORDER FY23-04.16
Review of ALPR
Technology Contract
Management (Extension)
Item 23: Staff Report Pg. 4 Packet Pg. 794 of 911
Step 2 – Control Review and Testing
This step involves executing the procedures in the audit program to gather information, interview individuals, and analyze the data and information to obtain sufficient evidence to address the audit objectives. The preliminary audit objective is to: (1) Determine whether adequate policies and procedures are implemented effectively to protect the privacy of personal information gathered using ALPR technology for the City’s parking management. (2) Determine whether the City monitors the vendor’s performance to ensure the compliance with contract terms and applicable laws and regulations related to data privacy. Procedures include, but not limited to:
 Interview the appropriate individuals to understand the process, the information system used, and the internal controls related to data privacy.  Compare data privacy related policies and procedures as well as the regulations and standards to determine whether personally identifiable information (PII) has confidentiality, integrity, and availability as needed.  Review IT vendor performance monitoring practices to determine whether controls are implemented to ensure compliance with contract terms and data privacy standards.
 Perform test procedures including observations of controls (such as governance, management and technical IT controls) and review of a sample of parking patrons (PII during the audit period).
 Compare the process and controls against the best practices.

Step 3 – Reporting
In Step 3, the project team will perform tasks necessary to finalize audit working papers, prepare and review a draft report with the stakeholders, and submit a final audit report. Tasks include:
 Develop findings, conclusions, and recommendations based on the supporting evidence gathered
 Validate findings with the appropriate individuals and discuss the root cause of the identified findings
 Complete supervisory review of working papers and a draft audit report  Distribute a draft audit report and conduct a closing meeting with key stakeholders o Discuss the audit results, finings, conclusions, and recommendations o Discuss management responses
 Obtain written management responses and finalize a report  Review report with members of City Council and/or the appropriate Council Committee
Deliverables:

The following deliverable will be prepared as part of this engagement:
 Audit Report
Item 23
Attachment A - TASK
ORDER FY23-04.16
Review of ALPR
Technology Contract
Management (Extension)
Item 23: Staff Report Pg. 5 Packet Pg. 795 of 911
Schedule of Performance
Anticipated Start Date: January 1, 2023
Anticipated End Date: June 30October 31, 2023
Maximum Compensation Amount and Rate Schedule
The not-to-exceed maximum, inclusive of reimbursable expenses (as summarized below) for this Task is $82,500. The not-to-exceed budget is based on an estimate of 400 total project hours, of which 20 are estimated to be completed by the City Auditor.

Reimbursable Expenses
If circumstances allow, Baker Tilly anticipates planning one on-site fieldwork week. Given this possibility, Baker Tilly could incur reimbursable expenses for this Task.

The not-to-exceed maximum for reimbursable expenses for this Task is $8,500.

The following summarizes anticipated reimbursable expenses (for three team members):
 Round-trip Airfare – $2,000 (3 round trip flights)
 Ground Transportation (car rental or Uber/taxi) - $2,000  Hotel accommodation - $3,000 (12 nights)
 Food and incidentals – $1,500
Note that, as the restrictions associated with COVID-19 change, the project team will work with the City to consider circumstances at the time.

Item 23
Attachment A - TASK
ORDER FY23-04.16
Review of ALPR
Technology Contract
Management (Extension)
Item 23: Staff Report Pg. 6 Packet Pg. 796 of 911
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: City Auditor
Meeting Date: June 19, 2023
Report #:2306-1597
TITLE
Approval of Office of City Auditor Task Order Change - 04.19 Disaster Recovery Preparedness; CEQA Status – Not a Project

RECOMMENDATION
The Policy and Services Committee and City Auditor recommend that the City Council approve the change to the Task Order 04.19 Disaster Recovery Preparedness to extend the period of performance.

ANALYSIS
The agreement between Baker Tilly and the City requires that each internal audit commence only upon the City’s approval of a Task Order.

The Office of the City Auditor (OCA) presented Task Order 04.19 – Disaster Recovery Preparedness, and the task order was recommended for approval by the Policy & Services Committee on February 28, 2023 (CMR 2301-08271) and accepted by the City Council during the City Council meeting on March 13, 2023 (CMR 2302-10212).

This task order with the period of performance from March 1, 2023, to June 30, 2023, has not been signed since it was approved on March 13, 2023. As a result, OCA has not started an audit of Disaster Recovery Preparedness. The OCA requests the period of performance to be extended to November 30, 2023. The total not-to-exceed budget remains the same. 1 2/28/2023 Policy & Services Committee, Agenda Item #2, FY 2023 City Auditor Task Orders, https://portal.laserfiche.com/Portal/DocView.aspx?id=65392&repo=r-704298fc&searchid=9c13c561-3cb8-4755- a26e-845c8abe9fe4
2 3/13/23 City Council, Agenda Item #AA1, FY 2023 City Auditor Task Orders, https://portal.laserfiche.com/Portal/DocView.aspx?id=65475&repo=r-704298fc&searchid=85065bc1-737b-42ee8469-aa737014a7de Item 24
Item 24 Staff Report
Item 24: Staff Report Pg. 1 Packet Pg. 797 of 911
Baker Tilly presented the attached modified task order during the Policy & Service Committee meeting on June 13, 2023 (CMR 2305-14643), where a motion to approve the task order change was passed (3-0).

STAKEHOLDER ENGAGEMENT
No stakeholder outreach was necessary for this report, as it is an internal decision made by the OCA to reallocate resources for audit functions.

ATTACHMENTS
Attachment A: TASK ORDER FY23-4.19 Disaster Recovery Preparedness (Extension) APPROVED BY:

Adriane D. McCoy, City Auditor
3 6/13/23 Policy and Services Committee, 04.19 Disaster Recovery Preparedness:
https://cityofpaloalto.primegov.com/Portal/viewer?id=2186&type=0 Item 24
Item 24 Staff Report
Item 24: Staff Report Pg. 2 Packet Pg. 798 of 911

PROFESSIONAL SERVICES TASK ORDER
TASK ORDER FY23-4.19 Disaster Recovery Preparedness
Consultant shall perform the Services detailed below in accordance with all the terms and conditions of the Agreement referenced in Item 1A below. All exhibits referenced in Item 8 below are incorporated into this Task Order by this reference. The Consultant shall furnish the necessary facilities, professional, technical and supporting personnel required by this Task Order as described below.

CONTRACT NO. C21179340
OR PURCHASE ORDER REQUISITION NO. (AS APPLICABLE)
1A. MASTER AGREEMENT NO. (MAY BE SAME AS CONTRACT / P.O. NO. ABOVE):
1B. TASK O RDER NO.: FY23-4.19

2. CONSULTANT NAME: Baker Tilly US, LLP

3. PERIOD OF PERFORMANCE: START: March 1May 22, 2023 COMPLETION: June 30November 30, 2023
4 TOTAL TASK ORDER PRICE: $87,500
BALANCE REMAINING IN MASTER AGREEMENT/CONTRACT $TBD

5. BUDGET CODE_______________
COST CENTER________________
COST ELEMENT______________
WBS/CIP__________
PHASE__________

6. CITY PROJECT MANAGER’S NAME & DEPARTMENT:

Greg Tanaka, Chair of the City Council’s Policy and Services Committee

8. ATTACHMENTS: A: Task Order Scope of Services B (if any): N/A I hereby authorize the performance of the
work described in this Task Order.

APPROVED:

COMPANY NAME: ______________________
BY:____________________________________
Name __________________________________
Title___________________________________
Date ___________________________________
Item 24
Attachment A - TASK
ORDER FY23-4.19 Disaster
Recovery Preparedness
(Extension)
Item 24: Staff Report Pg. 3 Packet Pg. 799 of 911
Attachment A

Step 2 – Information Gathering
This step involves conducting interviews with identified IT security personnel and key stakeholders to gain an understanding of the operating environment and understand the desired outcome of the disaster recovery plan.

Baker Tilly will also review current IT disaster recovery policy and procedure documentation, as well as review current infrastructure in place.

Item 24
Attachment A - TASK
ORDER FY23-4.19 Disaster
Recovery Preparedness
(Extension)
Item 24: Staff Report Pg. 4 Packet Pg. 800 of 911
Step 3 – Disaster Recovery Analysis and Recommendations This step involves assessing the documentation of current disaster recovery plan for high priority application and supporting infrastructure to identify the adequacy of the documentation and identify additional documentation requirements.

Baker Tilly will perform a gap assessment between the current disaster recovery capabilities, desired disaster recovery strategy, and industry best practices.

Baker Tilly develop recommendation to remediate the identified documentation and capability gaps.

Baker Tilly will provide recommendations to update the disaster recovery documentation to address the gaps identified.

Step 4 – Reporting
The project team will perform tasks necessary to finalize the initial draft disaster recovery assessment report and review a draft report with the stakeholders. Additionally, the team will submit a final assessment report to the City. Tasks include:
 Develop findings, conclusions, and recommendations based on the supporting evidence gathered
 Validate findings with the appropriate individuals
 Distribute a draft assessment report and conduct a closing meeting with key stakeholders
o Discuss the assessment results, findings, conclusions, and recommendations  Obtain written management responses and finalize a report Deliverables:

The following deliverable will be prepared as part of this engagement:
 Disaster Recovery Assessment Report
Schedule of Performance
Anticipated Start Date: March 1May 22, 2023
Anticipated End Date: June 30November 30, 2023
Maximum Compensation Amount and Rate Schedule
The not-to-exceed maximum, inclusive of reimbursable expenses (as summarized below) for this Task is $87,500. The not-to-exceed budget is based on an estimate of 400 total project hours, of which 20 are estimated to be completed by the City Auditor.

Item 24
Attachment A - TASK
ORDER FY23-4.19 Disaster
Recovery Preparedness
(Extension)
Item 24: Staff Report Pg. 5 Packet Pg. 801 of 911
Reimbursable Expenses
If circumstances allow, Baker Tilly anticipates planning one on-site fieldwork. The maximum compensation amount reflected above will be inclusive of any travel related expenses.

Note that, if current restrictions associated with COVID-19 continue, an on-site visit may not be possible. The project team will work with the City to consider circumstances at the time.

Item 24
Attachment A - TASK
ORDER FY23-4.19 Disaster
Recovery Preparedness
(Extension)
Item 24: Staff Report Pg. 6 Packet Pg. 802 of 911
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: City Auditor
Meeting Date: June 19, 2023
Report #:2306-1598
TITLE
Approval of Office of City Auditor Task Order Change - FY23-01 Citywide Risk Assessment & FY23- 02 Annual Audit Plan; CEQA Status – Not a Project

RECOMMENDATION
The Policy and Services Committee and City Auditor recommend that the City Council approve the change to the Task Orders FY23-01 Citywide Risk Assessment and FY23-02 Annual Audit Plan to expend the period of performance.

ANALYSIS
The agreement between Baker Tilly and the City requires that each internal audit be commenced only upon the City’s approval of a Task Order.

The Office of the City Auditor (OCA) presented Task Order FY23-01 – Citywide Risk Assessment and Task Order FY23-02 – Annual Audit Plan and the task orders were recommended for approval by the Policy & Services Committee on February 28, 2023 (CMR 2301-08271), and accepted by the City Council during the City Council meeting on March 13, 2023.

These task orders with the period of performance from March 1, 2023, to June 30, 2023, have not been signed since they were approved on March 13, 2023 (CMR 2302-10212). As a result, OCA has not started FY 2023 Risk Assessment and Annual Audit Plan. The OCA requests the period of performance to be extended to October 31, 2023. The total not-to-exceed budget remains the same.

Baker Tilly presented the attached modified task order during the Policy & Service Committee 1 2/28/2023 Policy & Services Committee, Agenda Item #2, FY 2023 City Auditor Task Orders, https://portal.laserfiche.com/Portal/DocView.aspx?id=65392&repo=r-704298fc&searchid=9c13c561-3cb8-4755- a26e-845c8abe9fe4
2 3/13/23 City Council, Agenda Item #AA1, FY 2023 City Auditor Task Orders, https://portal.laserfiche.com/Portal/DocView.aspx?id=65475&repo=r-704298fc&searchid=85065bc1-737b-42ee8469-aa737014a7de Item 25
Item 25 Staff Report
Item 25: Staff Report Pg. 1 Packet Pg. 803 of 911
meeting on June 13, 2023 (CMR 2305-15273), where a motion to approve the task order change was passed (3-0).

FISCAL/RESOURCE IMPACT
Work recommended in these task orders is within both the approved scope and compensation of the contract with Baker Tilly and funding levels in the Funding levels in the FY 2023 Operating Budget for the Office of the City Auditor.

STAKEHOLDER ENGAGEMENT
The Office of the City Auditor will coordinate with the Executive Leadership Team.

ATTACHMENTS
Attachment A: TASK ORDER FY23-01 Citywide Risk Assessment (Extension) Attachment B: TASK ORDER FY23-02 Annual Audit Plan (Extension) APPROVED BY:

Adriane D. McCoy, City Auditor
3 6/13/23 Policy and Services Committee, FY23-010 Citywide Risk Assessment and FY23-02 Annual Audit Plan:
https://cityofpaloalto.primegov.com/Portal/viewer?id=2307&type=0 Item 25
Item 25 Staff Report
Item 25: Staff Report Pg. 2 Packet Pg. 804 of 911

PROFESSIONAL SERVICES TASK ORDER
TASK ORDER FY23-01 Citywide Risk Assessment
Consultant shall perform the Services detailed below in accordance with all the terms and conditions of the Agreement referenced in Item 1A below. All exhibits referenced in Item 8 below are incorporated into this Task Order by this reference. The Consultant shall furnish the necessary facilities, professional, technical and supporting personnel required by this Task Order as described below.

CONTRACT NO. C21179340
OR PURCHASE ORDER REQUISITION NO. (AS APPLICABLE)
1A. MASTER AGREEMENT NO. (MAY BE SAME AS CONTRACT / P.O. NO. ABOVE): C21179340 1B. TASK ORDER NO.: FY23-01

2. CONSULTANT NAME: Baker Tilly US, LLP

3. PERIOD OF PERFORMANCE: START: March 1, 2023 COMPLETION: June 30 October 31, 2023 4 TOTAL TASK ORDER PRICE: $55,000
BALANCE REMAINING IN MASTER AGREEMENT/CONTRACT: TBD

5. BUDGET CODE_______________
COST CENTER________________
COST ELEMENT______________
WBS/CIP__________
PHASE__________

6. CITY PROJECT MANAGER’S NAME & DEPARTMENT:

Greg Tanaka, Chair of the City Council’s Policy and Services Committee

8. ATTACHMENTS: A: Task Order Scope of Services B (if any): N/A I hereby authorize the performance of the
work described in this Task Order.

APPROVED:

COMPANY NAME: ______________________
BY:____________________________________
Name __________________________________
Title___________________________________
Date ___________________________________
Item 25
Attachment A - TASK
ORDER FY23-01 Citywide
Risk Assessment
(Extension)
Item 25: Staff Report Pg. 3 Packet Pg. 805 of 911
Attachment A

DESCRIPTION OF SCOPE OF SERVICES
Introduction
Attachment A, the Description of Scope of Services, contains the following four (4) elements:
• Services and Deliverables To Be Provided
• Schedule of Performance
• Maximum Compensation Amount and Rate Schedule (As Applicable) • Reimbursable Expenses, if any (With “Not To Exceed” Amount) Services & Deliverables
Baker Tilly’s approach to conducting the Citywide Risk Assessment involves four (4) primary steps:
• Step 1: Project Planning & Management
• Step 2: Information Gathering
• Step 3: Analysis
• Step 4: Reporting
Step 1 – Project Planning & Management
This step includes those tasks necessary to solidify mutual understanding of the risk assessment scope, objectives, deliverables, and timing as well as ensuring that appropriate client and consultant resources are available and well-coordinated. Tasks include:
• Finalize project design – The first project activities will be to:
o Identify communication channels and reporting relationships and responsibilities of project staff
o Review and confirm project timelines
o Review and confirm deliverables
• Arrange logistics/administrative support – Matters to be addressed include schedules for interviews and data collection, contact persons in the departments, any other logistical matters, etc.
• Conduct kick-off meeting with key project stakeholders Step 2 – Information Gathering
This step involves gathering information, through various means, that will enable the project team to understand the various risks facing the City. Tasks include:
• Request and review background information – the project team will develop an information request(s) in order to obtain various background information from the City. The request will include, but not be limited to:

Item 25
Attachment A - TASK
ORDER FY23-01 Citywide
Risk Assessment
(Extension)
Item 25: Staff Report Pg. 4 Packet Pg. 806 of 911
o Strategic plan(s)
o Financial reports, including the most recent City Budget and Comprehensive Annual Financial Report (CAFR)
o Operational policies and procedures
o Municipal code
o Consulting reports
o Other relevant information and reports
• Conduct interviews with City Council and management
o Risk assessment interviews, aimed at understanding City functions and identifying risks, will be conducted with City Council members as well as department and division
• Conduct a risk assessment survey, if necessary
• Conduct research into key risks in order to identify relevant information to assess risks
Overall, the project team will consider the following risk types:
• Strategic
• Financial
• Operational
• Technology
• Compliance
• Reputational
• Political
Step 3 – Risk Analysis
In Step 3, the project team will develop a risk matrix consisting of auditable areas (also referred to as an audit or risk universe). The risk matrix will include the following risk categories:
• Environment, Strategy, and Governance – risks that have an organization wide impact and are not subject to a specific department or function (e.g., ethics) • Significant Projects and Initiatives – risks associated with large projects (e.g., capital projects, technology implementation) or City initiatives (e.g., employee engagement initiative).
• Function Specific Risks – risks associated with a specific department or function (e.g., procurement policy compliance)
After assembling a risk matrix, the project team will assess the likelihood and impact of potential adverse events in order to quantitatively score each auditable area for purposes of prioritizing audit activities.

Step 4 – Reporting
In Step 4, the project team will finalize the draft Risk Matrix and prepare a draft Risk Assessment Report. The project team will ask for input (general completeness, risk scoring) on the Risk Matrix from key project stakeholders. Upon finalization of the Risk Matrix, the project team will finalize the Risk Assessment Report.

Item 25
Attachment A - TASK
ORDER FY23-01 Citywide
Risk Assessment
(Extension)
Item 25: Staff Report Pg. 5 Packet Pg. 807 of 911
Deliverables:

The following deliverables will be prepared as part of this engagement:
• Risk Matrix
• Risk Assessment Report
• Presentation of Results to City Council (note that this may be combined with presentation of the Task 2 Annual Audit Plan)
Schedule of Performance
Anticipated Start Date: March 1, 2023
Anticipated End Date: June 30 October 31, 2023
Maximum Compensation Amount and Rate Schedule
The not-to-exceed maximum, inclusive of reimbursable expenses (as summarized below) for this Task is $55,000. The not-to-exceed budget is based on an estimate of 250 total project hours, of which 40 are estimated to be completed by the City Auditor.

Reimbursable Expenses
We plan to complete all work remote including all interviews and documentation review. If at any point the City and Baker Tilly mutually determine it will be beneficial to perform a portion of the work on-site, we will submit an estimate of our reimbursable expenses for the City’s approval prior to traveling to Palo Alto.

Item 25
Attachment A - TASK
ORDER FY23-01 Citywide
Risk Assessment
(Extension)
Item 25: Staff Report Pg. 6 Packet Pg. 808 of 911

PROFESSIONAL SERVICES TASK ORDER
TASK ORDER FY23-02 Annual Audit Plan
Consultant shall perform the Services detailed below in accordance with all the terms and conditions of the Agreement referenced in Item 1A below. All exhibits referenced in Item 8 below are incorporated into this Task Order by this reference. The Consultant shall furnish the necessary facilities, professional, technical and supporting personnel required by this Task Order as described below.

CONTRACT NO. C21179340
OR PURCHASE ORDER REQUISITION NO. (AS APPLICABLE)
1A. MASTER AGREEMENT NO. (MAY BE SAME AS CONTRACT / P.O. NO. ABOVE): C21179340 1B. TASK ORDER NO.: FY23-01

2. CONSULTANT NAME: Baker Tilly US, LLP

3. PERIOD OF PERFORMANCE: START: March 1, 2023 COMPLETION: June 30 October 31, 2023 4 TOTAL TASK ORDER PRICE: $10,500
BALANCE REMAINING IN MASTER AGREEMENT/CONTRACT: TBD

5. BUDGET CODE_______________
COST CENTER________________
COST ELEMENT______________
WBS/CIP__________
PHASE__________

6. CITY PROJECT MANAGER’S NAME & DEPARTMENT:

Greg Tanaka, Chair of the City Council’s Policy and Services Committee

8. ATTACHMENTS: A: Task Order Scope of Services B (if any): N/A I hereby authorize the performance of the
work described in this Task Order.

APPROVED:

COMPANY NAME: ______________________
BY:____________________________________
Name __________________________________
Title___________________________________
Date ___________________________________
Item 25
Attachment B - TASK
ORDER FY23-02 Annual
Audit Plan (Extension)
Item 25: Staff Report Pg. 7 Packet Pg. 809 of 911
Attachment A

The Draft Annual Audit Plan will identify the following components for each audit activity:
• Audit activity type – audit or consulting activity
• Audit objectives and scope
• Anticipated budget – both in terms of hours and budget • Anticipated timeline
Step 2 – Reporting
The project team will present the Draft Annual Audit Plan to the City Council in order to obtain input on each potential audit activity. Upon refining the plan, the project team will finalize the Annual Audit Plan for presentation to City Council.

Deliverables
The following deliverable will be prepared as part of this engagement:
• Annual Audit Plan
Item 25
Attachment B - TASK
ORDER FY23-02 Annual
Audit Plan (Extension)
Item 25: Staff Report Pg. 8 Packet Pg. 810 of 911
Schedule of Performance
Anticipated Start Date: March 1, 2023
Anticipated End Date: June 30 October 31, 2023
Maximum Compensation Amount and Rate Schedule
The not-to-exceed maximum, inclusive of reimbursable expenses (as summarized below) for this Task is $10,500. The not-to-exceed budget is based on an estimate of 50 total project hours, of which 10 are estimated to be completed by the City Auditor.

Item 25
Attachment B - TASK
ORDER FY23-02 Annual
Audit Plan (Extension)
Item 25: Staff Report Pg. 9 Packet Pg. 811 of 911
City Council
Staff Report
From: City Manager
Report Type: ACTION ITEMS
Lead Department: Administrative Services
Meeting Date: June 19, 2023
Report #:2303-1162
TITLE
PUBLIC HEARING: Adoption of the Budget Ordinance for Fiscal Year 2024, Including the Operating and Capital Budgets, Table of Organization, and Municipal Fee Schedule; Acceptance of Updates to the Capital Improvement Plan, and Acceptance of Updates to the Salary Schedule for the Management and Professionals Group; CEQA Status – Not a Project

RECOMMENDATION
The Finance Committee and Staff recommends that the City Council:

1. Adopt the Fiscal Year 2024 Budget Ordinance (Attachment A), which includes:
a. City Manager’s Fiscal Year 2024 Proposed Operating and Capital Budgets, previously distributed at the May 1 City Council Meeting (Attachment A, Exhibit 1) b. Amendments to the City Manager’s Fiscal Year 2024 Proposed Operating Budget (Attachment A, Exhibit 2)
c. Amendments to the City Manager’s Fiscal Year 2024 Proposed Capital Budget (Attachment A, Exhibit 3)
d. Fiscal Year 2024 City Table of Organization (Attachment A, Exhibit 4); and e. Fiscal Year 2024 Municipal Fee Changes (Attachment A, Exhibit 5)

2. Accept the Fiscal Year 2024 – 2028 Capital Improvement Plan

3. Adopt the amended salary schedule for the Management, Professionals and Confidential Group (Attachment B)

4. Potentially provide direction to staff on Finance Committee requested referrals for additional staff work.

EXECUTIVE SUMMARY
This memorandum provides all necessary documents and transactions for the City Council adoption of the Fiscal Year (FY) 2024 Operating Budget, Capital Budget, and Municipal Fee schedule effective July 1, 2024, unless otherwise regulated. This action reflects two months of public dialogue by the Council and Finance Committee and provides a summary of all changes to the City Manager’s FY 2024 Proposed Budget received by the Council on May 1, 2023. The necessary supporting documents for formal adoption by the City Council include the FY 2024 Budget Ordinance and the Table of Organization, and salary schedule adjustments.

Item 29
Item 29 Staff Report
Item 29: Staff Report Pg. 1 Packet Pg. 812 of 911
On May 30th, the Finance Committee (CMR 2304-13251) unanimously recommended the full Council adopt the FY 2024 budget inclusive of the ‘Final Recommended Changes’ section of this memorandum, and detailed by fund and department in Attachment A Exhibits 2 through 5. An updated salary schedule for the Management, Professionals and Confidential Group is included in Attachment B to align with the recommendations in attachment A.

The FY 2024 Adopted Budget will be $1.0 billion including the FY 2024 capital budget of $355.3 million and $1.2 billion over the 2024-2028 five-year Capital Improvement Plan (CIP). This is an increase of approximately $40.1 million over the proposed budget, mainly due to reappropriation of funding for continuing capital projects as well as funding added for Council Priorities as part of the budget review by the Finance Committee and Council. This budget recommends citywide staffing levels to increase by

45.25 full-time equivalent positions (FTE) from the FY 2023 adopted level for a total authorized staffing of 1,063.10 FTE in FY 2024. This is a net increase of 10.50 FTE from the proposed budget to address Council Priorities and associated administrative support.

FY 2024 Review Process: Segmentation of Certain Stanford-related Matters The California Political Reform Act (PRA) requires City officials to recuse themselves from matters where it is foreseeable that the City’s decisions may have a material impact on a person or entity that is a “financial interest” to that official, and allows the City to segment multi-part items, such as the City’s budget, so that the parts of the item requiring a recusal are separated from the remaining parts of the item. This year, Council Member Veenker, who provides legal services to Stanford University on life sciences patent matters, will be recused from certain Stanford-related elements of the budget. Those elements are listed in Attachment C. Council must consider and resolve the Attachment C items first.

Once these items have been resolved, Council Member Veenker will rejoin and the Council will review and approve the remaining sections of the FY 2024 Operating and Capital Budgets and the Municipal Fee Schedule.

Not included in this staff report is the approval of the FY 2024 Appropriations (GANN) Limit that is required under Article XIIIB to the California State Constitution, as amended by proposition 98 in 1988 and Proposition 111 in 1990. The GANN Limit calculation is transmitted separately for City Council consideration on June 19, 2023 (CMR 2304-1355). The appropriation calculation can be found on the City’s website2 under the FY 2024 Budget Process section.

Links to the meetings with the Finance Committee and the City Council, as well as the memoranda, presentations, and additional information provided for discuss can be found on the City’s website under the FY 2024 Budget Process section.

BACKGROUND
Per the Municipal Code, the City Manager is charged with proposing a budget that provides a clear and complete financial plan for all City activities proposed for the coming budget cycle, or fiscal year. The FY 2024 Proposed Operating and Capital Budgets were released April 28, 2023 and transmitted to the City Council on May 1, 2023. These documents represent the planned expenditures and revenues for FY 2024 for the various fund types that constitute the City’s Budget: General Fund, Capital Fund, Enterprise 1 5/30/2023 Finance Committee, Agenda Item #1,
https://portal.laserfiche.com/Portal/DocView.aspx?id=66127&repo=r-704298fc 2 City Budget, https://www.cityofpaloalto.org/Departments/Administrative-Services/City-Budget Item 29
Item 29 Staff Report
Item 29: Staff Report Pg. 2 Packet Pg. 813 of 911
Funds, Internal Service Funds, Special Revenue Funds, and Debt Service Funds. The budget documents contain an overview section with descriptions of each of these fund types and detailed information of the revenues and expenses for each fund as well as for each individual department.

The FY 2024 Proposed Operating and Capital Budgets were presented to the City Council in a study session on May 1, 2023. This study session provided an overview of the budget for review and discussion, including Citywide budget strategies, assumptions used in budget development, and a summary of service investments. As part of this discussion, the City Council provided guidance to the Finance Committee for their review of the budget documents during hearings on May 5, 9, and 30. The Finance Committee review of operating and capital budgets is structured around public hearings conducted prior to the City Council adoption to complete a detailed review of the budget documents and to incorporate opportunities for community input into the decision-making process. These meeting proceedings are organized by service area and include department presentations to highlight areas of emphasis for their respective department and fund(s). Department by department, the Finance Committee reviews individual budget sections for tentative approval of the budget, potential amendments, and requests for additional information to aid in their review. At the conclusion of these hearings (Budget Wrap-up), the Finance Committee is ultimately tasked to provide recommendations to amend the Proposed Operating and Capital Budgets and Municipal Fee Schedule for City Council consideration. These amendments, and additional information recommended for City Council review, are included in this adoption memorandum.

In addition to the regular schedule, an additional study session on May 22 was held to check-in with the City Council for their feedback before the final budget wrap meeting on May 30. At the study session, the City Council reviewed the status of budget deliberations, including Finance Committee tentative recommendations to add 20+ City Council priority projects that remained unfunded in the FY 2024 Proposed Operating Budget. These projects were outlined in the FY 2024 Proposed Budget Transmittal Letter to advance City Council priorities identified for 2023: Economic Recovery & Transition, Climate Change & Natural Environment, Housing for Social & Economic Balance, and Community Health & Safety. A complete list of City Council priority projects, including Finance Committee recommendation status, is included in the May 22 staff report (CMR 2305-1453, Attachment A3). Additionally, the City Council reviewed Finance Committee recommendations to add revenue sources to offset the additional costs, including proactively recognizing remaining estimated FY 2023 surplus (tax revenues, vacancy savings, and unspent Homekey operating funds) and unallocated FY 2024 Measure K (business tax) funds for housing and homeless services. These surplus funds would therefore no longer be available for transfer to the Infrastructure Reserve or the proactive pension contributions.

Overall, Finance Committee recommendations tentatively added $9.0 million in revenues and $7.8 million in expenses, exceeding the $2.25 million City Council Priority Reserve established in the proposed budget for this purpose. The City Council, during its review on May 22nd provided the feedback that the Finance Committee reduce tentative adjustments by $1.0 million. The changes recommended by the Finance Committee to address these savings are provided in this document and include reducing or deferring several City Council priority projects based on factors such as staff capacity, expected timelines to implement, and urgency of need. In addition, several recommendations are included to add administrative staff to support the increased level of services recommended in the FY 2024 Budget. All 3 5/22/2023 City Council, Agenda Item #AA1,
https://portal.laserfiche.com/Portal/DocView.aspx?id=66060&repo=r-704298fc Item 29
Item 29 Staff Report
Item 29: Staff Report Pg. 3 Packet Pg. 814 of 911
projects recommended for deferral will be considered for investment as part of the FY 2024 Midyear Budget Review process.

A comprehensive list of meeting materials issued during Finance Committee budget hearings is available on the City website:
https://www.cityofpaloalto.org/Departments/Administrative-Services/City-Budget.

DISCUSSION
The report is organized by the following sections:
• Background and Discussion: Summary of FY 2024 budget process and overall balancing strategies organized by fund type, including funding of Council Priorities and Objectives. • FY 2024 Final Recommended Changes: A summary of final direction given by the Finance Committee on May 30 and additional recommended technical and staff adjustments organized by fund type. • Table of Organization: A summary of additional changes to the Table of Organization because of adjustments made to the proposed budget that was released on May 1, 2023. • Municipal Fee Schedule: A summary of the changes in the Review and Recommendations to Council on the FY 2023 Municipal Fee Schedule Amendments for Incorporation in the FY 2024 Proposed Budget (CMR 2304-13864).
• FY 2024 Utility Rate Changes: A brief overview of the rate changes reviewed by the Utilities Advisory Commission and Finance Committee and the final decision the City Council will make on June 19, 2023 (CMR 2302-0939)5; each of these rate changes are included in the FY 2024 budget assumptions.
• Review of Referral Items from the Finance Committee: This report details a list of areas that the Finance Committee recommends for additional staff work because of discussions from the FY 2024 budget hearings. These are areas identified for deeper analysis or alternative funding strategies to be explored over the course of the next fiscal year.
• Attachments: Attached to this report are several documents as outlined and referenced throughout the recommendation language and the report. In addition, links to all the materials presented throughout the budget process to the City Council such as staff reports, At Places Memorandums, presentations made during the budget hearings, and transcripts from City Council Budget Hearings are included.

The FY 2024 Proposed Budget outlined a two-year budget balancing strategy, bringing financial planning through June 30, 2025. This reflects a pivot from the COVID-19 pandemic recovery period to a steadier 4 5/9/2023 Finance Committee, Agenda Item #3, Municipal Fee Schedule Amendments, https://www.cityofpaloalto.org/files/assets/public/administrative-services/city-budgets/fy-2024-citybudget/proposed/municipal-fee-schedule-amendments-fy24.pdf 5 6/19/2023 City Council, Agenda Item #28,
https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=1170 Item 29
Item 29 Staff Report
Item 29: Staff Report Pg. 4 Packet Pg. 815 of 911
state or “new/next normal” and recommends using one-time surplus to bridge near-term shortfalls in FY 2024 and FY 2025 while investing in priority services, infrastructure, and saving for long-term liabilities.

In addition, the strategy recommends a measured approach of setting aside a higher BSR reserve and limiting ongoing costs to mitigate the potential for greater future deficits.

The actions recommended in the FY 2024 Proposed Budget, along with the recommended changes from Staff, Finance Committee, and Council through the budget review process will provide enhancements to services across the City to address the 72 objectives identified by the Council to address the priorities for FY 2023. Although City services are not fully returned to pre-pandemic levels in all aspects, rather than simply bouncing back to pre-pandemic services, recommendations in this budget reflect adaptations of service delivery to address changing conditions and community priorities.

Several areas of building and strengthening services include generational investments such as supporting home electrification, transportation safety at railroad grade crossings, and fiber to the premises are ongoing. The voter approved ballot measures solidified funding for critical public safety needs such as 9-1-1 dispatch, police services, fire and emergency medical and hazardous materials response, and community and library services.

One area of support that has been a concern over the past couple years, has been recruitment and retention of staff to provide the programs and services approved by the Council. The FY 2024 Budget supports the City’s commitment to be an Employer of Choice and to enable City departments to effectively retain, recruit, and hire talent. The City has already experienced the reduction in turnover in FY 2023 due to new labor agreements offering the workforce competitive total compensation and benefits. Another key contributor to a high retention rate is the focus on fostering a positive work environment, providing employees resources for training, professional development and growth opportunities. The FY 2024 Budget increases staffing in the Human Resources Department as a strategy to alleviate the recruitment demands, expedite hiring efforts, and focus on other areas of recruitment such as building programs and systems to build and support a pipeline for future applicants.

Throughout the budget review process, addressing the Council priorities and objectives has been a key factor in determining funding appropriation for FY 2024 and ongoing. Attachment D shows all 72 of the objectives identified by the Council and shows which of these objectives are recommended to be assigned financial resources as part of the FY 2024 Budget. Table 1 below, also details the changes recommended by Staff, Finance Committee, and the Council. It should be noted that pursuing the expansive range of services reflected in these priorities will test the City’s institutional capacity.

Overall, the enhancements reflected in this FY 2024 Budget will build and strengthen services throughout the City, support continued workforce recruitment and retention efforts, and advance City Council priority initiatives. While there are continued unknowns and uncertainties ahead, the FY 2024 Budget offers the Council, community, and staff reason for optimism that 2024 will continue progress to address community priorities and continue robust City services that the community expects through balanced financial strategies.

FY 2024 FINAL RECOMMENDED CHANGES
This section reviews amendments to the FY 2024 Proposed Operating and Capital Budgets presented to the City Council on May 1, including final adjustments recommended by the Finance Committee and technical adjustments recommended by staff. A comprehensive list of these adjustments is included in Item 29
Item 29 Staff Report
Item 29: Staff Report Pg. 5 Packet Pg. 816 of 911
Attachment A, Exhibit 2 for changes to the FY 2024 Operating Budget, and Attachment A, Exhibit 3 for changes to the FY 2024 Capital Budget. Changes to the Table of Organization are discussed later in this memorandum, and an updated Table of Organization is included in Attachment A Exhibit 4.

OPERATING BUDGET – General Fund
The City’s General Fund is recommended to have $260.6 million in revenues and $279.1 million in expenses. To balance the budget for FY 2024, one-time funding from the Council appropriated Uncertainty Reserve, the Development Services Reserve, and the Budget Stabilization Reserve will be used to fund service priorities. A total of $4.2 million in expenditures has been added to FY 2024 proposed funding levels to support Council priority programs that are listed below in Table 1.

Additionally, this change includes a technical correction for the transfer to the Capital Improvement Fund, staffing resources for a Junior Museum and Zoo (JMZ) Access Coordinator approved on May 15, 2023 (CMR 2303-12006), and ongoing funding for a contract for Automatic Fire Extinguisher Systems Inspection, Testing, and Repair Services approved on May 15, 2023 (CMR 2303-10787). Further information about these items can be found in the Additional Staff Recommended Adjustments section of this memorandum after Table 1
Overall, this reflects a $31.7 million, or 12.8 percent, increase compared to the FY 2023 Adopted Budget.

This includes an increase from the FY 2024 Proposed Budget of 10.50 FTE full-time staff (12.90 FTE in the General Fund and –2.40 FTE in Capital Funds) and 1.71 FTE part-time staff (3.79 FTE in the General Fund), resulting in an overall workforce of 1,063.10 full-time positions (586.06 FTE in the General Fund) and 99.62 FTE part-time positions (75.77 FTE in the General Fund).

Uncertainty Reserve
As part of the FY 2024 Proposed Budget, Staff recommended using $3.9 million of the $14 million Uncertainty Reserve, leaving $10.1 million in the Uncertainty Reserve for anticipated needs in FY 2025.

The $10.1 million remaining in the Uncertainty Reserve is recommended to fund the projected deficit in FY 2025 ($7.3 million), maintain the BSR around 20% of the FY 2025 General Fund Expense budget ($1.7 million), and potentially fund items that were deferred from the FY 2024 budget to the FY 2024 MidYear Review ($1.1 million) Budget Stabilization Reserve
This FY 2024 Adopted Budget uses the Budget Stabilization Reserve to fund the $3.4 million deficit in FY 2024 resulting from the recommended adjustments outlined in this memorandum.

The FY 2024 Adopted Budget assumes a FY 2023 Year-End BSR of $57.7 million, this is above the $52.9 million assumed in the FY 2024 Proposed Budget. The Finance Committee recommends additional savings be recognized in FY 2023 in order to fund service priorities in FY 2024. These increases include $2.5 million in major tax revenue, $1.5 million in vacancy savings, and $1.0 million in Homekey Operations savings.
6 5/15/2023 City Council, Agenda Item #9, https://portal.laserfiche.com/Portal/DocView.aspx?id=65989&repo=r704298fc 7 5/15/2023 City Council, Agenda Item #4, https://portal.laserfiche.com/Portal/DocView.aspx?id=65984&repo=r704298fc Item 29
Item 29 Staff Report
Item 29: Staff Report Pg. 6 Packet Pg. 817 of 911
The net impact from FY 2024 recommended actions reduces the BSR level by $3.4 million, resulting in a projected FY 2024 year-end balance of $54.3 million. At proposed expense levels of $269.0 million, after adjusting for the $10.1 million remaining in the Uncertainty Reserve, this BSR level is at 20.2%, at the top of the Council’s recommended range of 15-20% of General Fund Expenditures. As noted in the proposed budget, a BSR at the higher end of the target range is recommended as one tool to support the continued economic uncertainty. (Exclusion of the Uncertainty Reserve for the two-year funding strategy and has been done to avoid unintentional inflation of the BSR.) Development Services Reserve Funding (DSRF)
The DSRF is intended to bridge unforeseen budget shortfalls and fund one-time expenses that build long term capacity associated with the 100% cost recovery operations of the Development Center.

Additionally, this fund includes a balance for prior year works in progress in which fees have been paid upfront for services that are expected to be completed in the subsequent fiscal year(s). The DSRF is used to offset eligible expenses in this report for permitting and inspection work. This combined with cumulative actions in the FY 2024 budget will bring this reserve’s remaining balance to approximately $0.8 million.

Finance Committee Recommended Adjustments
Throughout budget hearings in May, the Finance Committee engaged in several meetings to review proposed budget documents and recommend tentative adjustments. Table 1 provides an overview of these adjustments at various touchpoints in the budget process, including:
1) tentative adjustments presented to the City Council at the May 22 study session; 2) changes identified on May 30 (budget wrap-up) to address City Council’s recommendation to reduce adjustments by $1.0 million and defer to the FY 2024 Mid-Year Budget Review; and 3) final adjustments for budget adoption, as adjusted for changes at budget wrap-up.

TABLE 1: FY 2024 General Fund Recommended Adjustments
Dept Description
Adjustments:
5/22
Study Session
Changes:
5/30
Budget Wrap
Adjustments:
6/19
Adopted
NON Beginning Balance – City Council Priorities Reserve $2,250,000 $- $2,250,000 NON Measure K Housing and Homeless Services 750,000 (200,000) 550,000 NON FY23 Surplus Major Tax Revenues 2,500,000 - 2,500,000 NON FY23 Vacancy Savings ($1-2M) 1,500,000 - 1,500,000
NON FY23 & FY24 Homekey Operations Savings 2,000,000 - 2,000,000 Subtotal Sources (Revenue) $9,000,000 $(200,000) $8,800,000

ECONOMIC RECOVERY & TRANSITION (ERT)
CMO T2: Economic Development Assistant (145,000) - (145,000) OOT T2: Car Free Streets (250,000) - (250,000)
Subtotal ERT (395,000) - (395,000)

CLIMATE CHANGE & THE NATURAL ENVIRONMENT (CC&NE)
OOT T2: Transportation Modes and Staffing (185,000) - (185,000) PDS T2: Bird Safe Glass/Wildlife Protection (75,000) - (75,000) Item 29
Item 29 Staff Report
Item 29: Staff Report Pg. 7 Packet Pg. 818 of 911
Dept Description
Adjustments:
5/22
Study Session
Changes:
5/30
Budget Wrap
Adjustments:
6/19
Adopted
PWD T2: Full Electric Vehicle Fleet Replacement (50%) (400,000) 400,000 - PWD
UTL
T2: Sustainability & Climate Action Plan (S/CAP)
Studies (inc. Electric Vehicle and
Reliability/Resiliency Strategic Plans)
(600,000) - (600,000)
PWD
UTL
T2: Sea Level Rise and Adaptation Plan (200,000) 200,000 - Subtotal CC&NE (1,460,000) 600,000 (860,000)

HOUSING FOR SOCIAL & ECONOMIC BALANCE (HS&EB)
CMO T2: LifeMoves Construction Homekey Facilities (PE24005)8(2,500,000) - (2,500,000) CMO T2: Unhoused Residence Services (100,000) 100,000 - PDS T2: Regulate Short-term Rentals (100,000) 100,000 - PDS T2: San Antonio Coordinated Area Plan (CAP) (50,000) - (50,000) PDS T2: Downtown Housing Plan - (500,000) (500,000)
Subtotal HS&EB (2,750,000) (300,000) (3,050,000)

COMMUNITY HEALTH & SAFETY (CH&S)
CSD T2: Youth Mental Health Programs (200,000) 200,000 - CSD T2: Eucalyptus Tree Removal (400,000) 400,000 -
CSD T2: Therapeutics Recreation Program (90,000) - (90,000) LIB T2: Library Hours (145,000) - (145,000)
PDS T2: Seismic Upgrade (additional funding) (75,000) - (75,000) POL T2: Public Safety Dispatcher Staffing (267,000) - (267,000) PWD T2: Airport Noise Reduction (100,000) 25,000 (75,000) Subtotal CH&S (1,277,000) 625,000 (652,000)
ENHANCE SERVICES AND NON-TIER 2
CSD T2: Art Center Visitor Services and Exhibit
Installation
(113,000) (11,000) (124,000)
CSD Cubberley Facility Maintenance and Upkeep (900,000) 370,000 (530,000) CSD T2: HSRAP (reflects HRC max requested funding,
ongoing costs contingent on potential referral)
(150,000) - (150,000)
CSD Funding for United Nations Association Film Festival (UNAFF)
- (25,000) (25,000)
FIR T2: Fire Utility Task Vehicle (67,000) - (67,000)
8 Additional details on use of these project funds to reinstate project elements previously removed to achieve cost reduction goals, can be found in staff report 2304-1267, 6/12/2023 City Council, Agenda Item #14, https://portal.laserfiche.com/Portal/DocView.aspx?id=66154&repo=r-704298fc&searchid=d0d79092-dbd5-4149- 96a6-4b95bcb844b5
Item 29
Item 29 Staff Report
Item 29: Staff Report Pg. 8 Packet Pg. 819 of 911
Dept Description
Adjustments:
5/22
Study Session
Changes:
5/30
Budget Wrap
Adjustments:
6/19
Adopted
PDS T2: Permitting and Inspections Operations (115,000) - (115,000) PDS T2: Zoning Code Update (3 years at $1.5M) (500,000) 500,000 - NON Neighbors Abroad (20,000) - (20,000)
OOT Palo Alto Transportation Management Authority
(PATMA) Citywide Expansion
(25,000) - (25,000)
ASD Purchasing Support (1.00 FTE Contract
Administrator)
- (200,000) (200,000)
ATT Legal Support (1.00 FTE Assistant City Attorney or
outside counsel resources)
- (290,000) (290,000)
HRD Recruitment Support (1.00 Sr. HR Admin & Two 0.48
FTE Management Specialists)
- (190,000) (190,000)
NON Delayed Hiring for T2 Proposals (4 months) - 185,000 185,000 Subtotal Enhance Services & Non-Tier 2 (1,890,000) 339,000 (1,551,000) Subtotal Uses (Expense) ($7,772,000) $1,264,000 ($6,508,000)

Sources – Uses (Deficit)/Surplus $1,228,000 $1,064,000* $2,292,000 * This reflects the feedback from the Council on May 22nd to reduce the budget adjustments by $1M with the consideration of these deferrals as part of the FY 2024 Mid-Year Budget review.

A summary of Finance Committee changes identified at budget wrap-up, including the $1.0 million net reduction recommended by the City Council, is as follows:
• Align Measure K revenue with deferred projects: Unhoused Resident Services ($100,000) and Short-term Rentals Regulation ($100,000)
• Reallocate $500,000 from Zoning Code Updates to the Downtown Housing Plan • Recommend alternative Community Services proposal for visitor and art installation staffing at the Art Center provided at the May 22 meeting ($11,000); previous recommendation added funding for one but not both services
• Reduce funding for airplane noise by 25% ($25,000)
• Reallocate facilities maintenance costs from the Cubberley Infrastructure Fund to the General Fund, reducing the initial reallocation from $900,000 to $530,000. Staff recommends further revisions to increase the amount shifted to $623,000, as discussed below • Defer the following projects: Full Electric Fleet Vehicle Replacement ($400,000), Sea Level Rise and Adaptation ($200,000), Youth Mental Health Programs ($200,000), and Eucalyptus Tree Removal ($400,000)
• Add funding for the United Nations Association Film Festival (UNAFF) ($25,000) • Add staffing and resources for administrative support of the additional projects and programs:
purchasing ($200,000), legal ($290,000), and recruiting ($190,000) • Recognize savings for expected delays to hire Tier 2 staff ($185,000) All deferred projects will be considered for investment as part of the FY 2024 Midyear Budget process.

Item 29
Item 29 Staff Report
Item 29: Staff Report Pg. 9 Packet Pg. 820 of 911
Additional Recommended Adjustments
In addition to Finance Committee recommended adjustments, staff has included recommendations to adjust several items requiring technical corrections to align the budget with anticipated activity levels and changes that occurred following the release of the FY 2024 budget.

Junior Museum and Zoo (JMZ) Access Coordinator Staffing Consistent with CMR 2303-12009, which was approved by Council on May 15, 2023, this action adds one Staff Specialist (0.48 FTE) position in the JMZ. The Access Coordinator will identify surrounding communities that have cultural or economic barriers to utilizing the services of the Museum. This position will forge new, and strengthen existing, relationships with the purpose of developing strategies to increase the number of people that utilize the museum’s services. Funding for the position will be provided to the City by the Friends of the JMZ for two years.

Cubberley Facility Maintenance and Upkeep
The Cubberley Fund has approximately $900,000 in operating and maintenance costs in FY 2024, including salary and benefits for custodial and maintenance staff, maintenance contracts, landscaping services, and supplies and materials. In initial hearings, the Finance Committee tentatively recommended to reallocate the full $900,000 from the Cubberley Infrastructure Fund to the General Fund. As discussed in budget hearings, the reallocation intends to preserve funding in the Cubberley Property Infrastructure Fund for capital and facility upkeep-related expenditures at the Cubberley Property and shift ongoing operating costs for custodial, landscaping, and routine maintenance to the General Fund.

At the May 30 (budget wrap-up) meeting, and based on revised costing analysis, staff recommended reducing the initial Finance Committee action by $370,000, from $900,000 to $530,000. With this change, costs for custodial staffing and landscaping services would be shifted from the Cubberley Fund to the General Fund. As part of follow-up for budget adoption, the Finance Committee recommended further adjustments to shift more costs to the General Fund. Staff recommends including shifting costs for routine maintenance contracts, increasing the total shift from the Cubberley Fund to the General Fund by $93,000, from $530,000 to $623,000. Additional information relating to the Cubberley Fund can be found in the at-places memo issued on May 9 and study session on May 22.

Transfer to Capital Improvement Fund
A technical adjustment is needed to correctly categorize funding transferred to the Capital Improvement Fund for Transient Occupancy Tax (TOT) Revenue designated for capital improvements. As part of the FY 2024 Proposed Budget, a transfer to the Capital Improvement Fund of $0.5 million was incorrectly categorized as a transfer to the General Fund. This action corrects this and increases the transfer to the Capital Improvement Fund by $0.5 million from $11.9 million to $12.4 million. The transfer was categorized correctly in the Capital Improvement Fund, so this only changes expenses in the General Fund.
9 5/15/2023 City Council, https://portal.laserfiche.com/Portal/DocView.aspx?id=65989&repo=r-704298fc Item 29
Item 29 Staff Report
Item 29: Staff Report Pg. 10 Packet Pg. 821 of 911
Automatic Fire Extinguisher Systems Inspection, Testing, and Repair Services Consistent with CMR 2303-107810, which was approved by Council on May 15, 2023, this action adds ongoing annual funding in the Public Works Department in the amount of $95,825 annually for a threeyear General Services contract with Johnson Controls Fire Protection to provide automatic fire extinguishing systems inspection, testing, and repair services.

Business Tax Support and Administration
Consistent with CMR 2304-1337, presented to Council on June 19, 2023, this net-neutral action recognizes and appropriates funding for Business Tax Support and Administration. Funding will be used for both contract services for business tax consulting as well as staff resources to administer the business tax program. In FY 2024 overstrength positions will be used to support the program and determine the appropriate position classifications needed. Staffing adjustments to the Table of Organization will be formalized in a subsequent budget process. Measure K revenue will be recognized and appropriated to fund administration of collection and reporting of the business tax revenue.

Homeless Outreach Funding
Consistent with CMR 2305-1588, presented to Council on June 19, 2023, this action increases funding for homeless outreach services to unhoused individuals for a two-year period. Services will include regular street outreach to locate and engage with unhoused individuals where they are in the Palo Alto area, to build trust, increase awareness of services and resources, improve neighbor relations, act as a resource to local businesses, and, when feasible, connect them with support services including shelter, housing, government benefits, mental health, substance abuse treatment, or employment training among other needs. Additionally, a small portion of the outreach team’s time will be spent on Stanford University land as part of a revenue agreement between Stanford and the City. Revenue from the Permanent Local Housing Allocation (PLHA) and Stanford University will offset the costs associated with these services.

OPERATING BUDGET – Enterprise Funds
Airport Fund – Reclassification of Facilities Technician to Airport Specialist II This action reclassifies 2.50 FTE Facilities Technician to 2.50 FTE Airport Specialist II. It is recommended by staff to align the classification title with the most recent updates in Service Employees International Union (SEIU) agreement (CMR 2301-071911). There are no cost implications to this adjustment.

Electric Fund – Northern California Power Agency (NCPA) Revenue Adjustment This technical action removes revenue estimates of $24 million in the Electric Fund from the Northern California Power Agency (NCPA) in FY 2024, as it relates to the litigation of the Central Valley Project Improvement Act (CVPIA) operated by the U.S. Bureau of Reclamation. Staff expects to receive this payment prior to FY 2023 year-end; therefore, the revenue estimate in FY 2024 is no longer needed. 10 5/15/2023 City Council, Agenda Item #4 https://portal.laserfiche.com/Portal/DocView.aspx?id=65984&repo=r704298fc 11 2/6/2023 City Council, Agenda Item #5, https://portal.laserfiche.com/Portal/DocView.aspx?id=61648&repo=r704298fc Item 29
Item 29 Staff Report
Item 29: Staff Report Pg. 11 Packet Pg. 822 of 911
Electric, Gas, and Water Funds – Sustainability and Climate Action Plan (S/CAP) Staffing Plan Alignment Staff recommends a realignment of staffing to oversee the S/CAP staffing resources to better support this Council priority and the upcoming three-year workplan. Recently, the Council approved the addition of two staff positions, 1.0 Senior Engineer and 1.0 Principal Resource Planner in the Public Works and Utility Departments. Staff recommends the elimination of these positions offset by the addition of 1.0 Assistant Director Sustainability and Climate Action position and 1.0 Engineer position in the Public Works Department. This will consolidate and unify resources between these departments. There is no impact to the General Fund as this staffing is funded by various utility funds and the add/delete of these positions is cost neutral in FY 2024. This action includes a new job classification for the Assistant Director Sustainability and Climate Action position. A revised salary schedule for the Management, Professional and Confidential group is included in this report to recognize this change (Attachment B).

OPERATING BUDGET – Other Funds
Community Development Block Grant (CDBG) Fund – FY 2024 Annual Action Plan Consistent with City Council approval on May 1, 2023 (CMR 2302-098012), staff has included corresponding adjustments in the FY 2024 budget to include the Community Development Block Grant (CDBG) program funding allocation for the FY 2024 Annual Action Plan. These actions include CDBG Fund recognition of revenue comprised of Housing and Urban Development (HUD) funding and program income and appropriation of commensurate expenses to be allocated to non-profit organizations per recommendations by the Human Relations Commission (HRC). Further information about this program can be found in CMR 2302-0980.

Gas Tax Fund – Gas Tax Revenue Reduction
This action is a technical update to decrease Gas Tax revenue estimates for Palo Alto based on the California Department of Finance’s May 2023 updates for estimated Highway Users Tax Account (HUTA) and Road Maintenance and Rehabilitation Account (RMRA) taxes for FY 2024. This also decreases the transfer to the Streets Maintenance capital project (PE-86070), which is discussed below in the Capital Budget section of this report.

General Benefits Fund – Healthcare and Pension Pass-through Expenses This net neutral action increases the estimate for charges to other funds by $1.4 million due to staffing increases in the FY 2024 Proposed Budget and as recommended by Finance Committee and City Council as part of the FY 2024 Adopted Budget. During budget hearings, the Finance Committee and City Council recommended significant adjustments to the FY 2024 Proposed Budget to restore staffing in service areas such as Community, Library, Public Safety, and Planning, and the administrative staff necessary to support these functions. The General Benefits Fund acts as a pass-through for pension and healthcare costs; therefore, staff recommends this technical action to increase expenditures correspondingly, keeping the fund in alignment with staffing levels.
12 5/1/2023 City Council, Agenda Item #10, https://portal.laserfiche.com/Portal/DocView.aspx?id=65933&repo=r704298fc Item 29
Item 29 Staff Report
Item 29: Staff Report Pg. 12 Packet Pg. 823 of 911

CAPITAL BUDGET
The City’s Capital Improvement Plan reflects a $355.3 million FY 2024 budget, and a $1.2 billion plan over the five-year CIP (FY 2024-FY 2028). Of this, the Capital Improvement Fund FY 2024 budget reflects expected expense of $133.1 million and $440.6 million over the five-year CIP.

Capital Reappropriations
The Municipal Code requires City Council authorization to reappropriate funds for capital projects from one fiscal year to the next. The FY 2024 budget process continues this procedure, and the FY 2024 Proposed Capital Budget included approximately $127.8 million in reappropriated funds for project expenditures across all funds. In the time since the FY 2024 Proposed Budget, Staff refined the FY 2023 estimated project activity levels and provided further updates to increase the reappropriations by $36.1 million, to $163.9 million across all funds. The additional reappropriation adjustments are summarized in Attachment A, Exhibit 3.

Other Capital Project Adjustments
In addition to the reappropriations from FY 2023 to FY 2024, several capital projects need to be adjusted based on updated information that became available after the release of the FY 2024 Proposed Capital Budget or as a result of actions recommended in this memorandum. These adjustments, including two new capital projects in the Capital Improvement Fund and the Electric Fund, are discussed below and summarized in Attachment A, Exhibit 2.

Capital Improvement Fund
- NEW PROJECT - Mitchell Park Library Repair (PE-24006) – A vehicular accident in January 2023 damaged the Mitchell Park Library building. Due to the extent of the damages, a new capital project is recommended to hire a structural consultant to review the impact zone and structural impact, a design consultant to prepare construction drawings to repair the building, and award a construction contract to perform the repairs. Full expenses are not known at this time, and $250,000 is only an estimate to start the assessment of the damage and initial design work. Staff will update the project budget once structural assessment and design are completed, and coordinate with insurance to ensure all expenses are reimbursed. - Street Maintenance (PE-86070) – The budget has been reduced by $132,987 annually to align with the California Department of Finance’s May 2023 updates for estimated 2023-24 Gas Tax Revenue. Gas Tax revenue can fluctuate; this reduction is not anticipated to impact work planned in this project over the 2024-2028 Capital Improvement Plan.

Fiber Fund
- Fiber Optics Network System Rebuild (FO-16000) – A technical correction that increases the budget by $0.4 million to $13.0 million in FY 2024 is recommended to align funding with Council’s approval of the total $26 million for the dark fiber rebuild project. - Fiber-to-the-Premises (FO-24000) – Funding in the amount of $8.0 million is recommended to be reallocated from FY 2024 to FY 2025, leaving $12.0 million in FY 2024 to align funding with the most updated project timeline.

Item 29
Item 29 Staff Report
Item 29: Staff Report Pg. 13 Packet Pg. 824 of 911
Gas Fund
- Gas Equipment and Tools (GS-13002) – A technical correction is recommended to increase the budget by $50,000 to $100,000 annually to align funding with Council’s approval of the FY 2024 Gas Financial Plan and ensure timely replacement of aging equipment.

Vehicle Replacement & Maintenance Fund
- Scheduled Vehicle and Equipment Replacement - Fiscal Year 2024 (VR-24000) – The budget is recommended to be increased by $80,000 to support the Fire Department’s purchase of a Utility Task Vehicle (UTV) designed for off-road rescue in areas that would otherwise only be accessible by foot.

TABLE OF ORGANIZATION
During budget hearings and in subsequent City Council meetings, the Finance Committee and City Council recommended staffing adjustments. A more detailed description of these actions is included in Attachment A, Exhibit 2, and an updated Table of Organization is included in Attachment A, Exhibit 4:
• Add 1.00 Contracts Administrator to the Administrative Services Department • Add 1.00 Senior Human Resources Administrator to the Human Resources Department • Add 1.00 Senior Librarian to the Library Department
• Add 1.00 Administrative Assistant to the City Manager’s Office • Add 2.00 Public Safety Dispatcher to the Police Department • Add 1.00 Assistant City Attorney to the Office of the City Attorney • Add 1.00 Senior Plan Check Engineer to the Planning and Development Services Department • Add 1.00 Senior Planner to the Office of Transportation • Add 0.75 FTE Coordinator Recreation Programs to the Community Services Department • Add 0.75 FTE Program Assistant I to the Community Services Department • Add/delete: add 1.00 Assistant Director Sustainability and Climate Action and 1.00 Engineer to the Public Works Department, offset by the deletion of 1.00 Principal Utilities Program Manager and 1.00 Senior Engineer
• Reclassification of 2.50 FTE Facilities Technician to 2.50 FTE Airport Specialist II in the Public Works Department

MUNICIPAL FEE SCHEDULE
On May 9, 2023, the Finance Committee reviewed the FY 2024 Proposed Municipal Fee Schedule and recommended approval as outlined in CMR 2304-138613. Attachment A, Exhibit 5 provides a summary of all recommended changes including new fees, fees to be deleted, and fees changing by a factor other than the general rate of increase (GRI) as reviewed by the City Council on May 9, 2023. 13 5/9/2023 Finance Committee, Agenda Item #3, Municipal Fee Schedule Amendments, https://www.cityofpaloalto.org/files/assets/public/administrative-services/city-budgets/fy-2024-citybudget/proposed/municipal-fee-schedule-amendments-fy24.pdf Item 29
Item 29 Staff Report
Item 29: Staff Report Pg. 14 Packet Pg. 825 of 911
SUMMARY OF FISCAL YEAR 2024 RATE CHANGES (no action needed) An overview of the rate changes was reviewed and approved by the Utilities Advisory Commission (UAC) and Finance Committee in April 2023. These rate changes are included in the FY 2024 budget assumptions. This section references those changes for informational purposes only; a separate report recommending final rate changes will be considered by the City Council on June 19, 2023 (CMR 2302- 093914).
• -5.0% rate change for Electric (recommended by UAC and Finance Committee); • 4.9% CPI increase for Fiber (recommended by UAC and Finance Committee); • 8.0% rate increase for Gas (recommended by UAC and Finance Committee); • 0.0% rate change for Refuse;
• 4.9% CPI increase for Stormwater (recommended by UAC and Finance Committee); • 9.0% rate change for Wastewater (recommended by UAC and Finance Committee); and • 5.0% rate change for Water (recommended by UAC and Finance Committee) The size and timing of rate adjustments are impacted by current and future revenue requirements to purchase commodities, provide customer service, plan for and invest in capital infrastructure, and maintain adequate reserve levels.

The Finance Committee tentatively approved the rate changes listed above including the -5.0% decrease for Electric rates due to receipt of the Bureau of Reclamation (CVPIA) Litigation Revenue; the 4.9% CPI increase for Fiber customers on the EDF-1 rate in accordance with the original dark fiber leasing agreement; the 8.0% increase for Gas to cover the substantial increases in Capital costs and to support regular main replacement; 4.9% CPI increase for Stormwater, consistent with the 2017 Storm Water Management Fee ballot measure, to keep fund revenues consistent with inflationary cost increases and to provide sufficient funds for planned Stormwater Management capital and operating expenditures; the 9.0% increase for Wastewater Collection due to increasing Capital costs in Wastewater Collection and at the Regional Water Quality Control Plant; and the 5.0% increase for Water, which consists of a

2.0% distribution increase and a 9.7% commodity cost pass-through increase from the San Francisco Public Utilities Commission (SFPUC).

REVIEW OF REFERRAL ITEMS FROM THE FINANCE COMMITTEE
During the Budget Hearings, certain items were approved that require a longer timeline to return to the City Council and are recommended to be placed in the “long-term parking lot.” The list below is reflective of the final referral items from the Budget Hearings that the City Council has directed staff to follow-up with additional work throughout FY 2024.

1. Human Services Resource Allocation Process (HSRAP) Funding Consider pegging HSRAP budget allocations to a benchmark, such as percentage of General Fund budgeted expenditures.
14 6/19/2023 City Council, https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=1170 Item 29
Item 29 Staff Report
Item 29: Staff Report Pg. 15 Packet Pg. 826 of 911

2. Eucalyptus Tree Removal Study
Refer to the City’s Stanford ad-hoc committee for discussions with Stanford on mitigation of fire risk to the City, University, and surrounding areas.

RESOURCE IMPACT
This report summarizes and seeks the City Council approval of the FY 2024 Operating and Capital Budgets, the supporting fee schedules, and table of organization in order to support the projections and appropriations included.

The approval of the City Manager’s FY 2024 Capital and Operating Budget, as recommended to be amended in this report, would result in a projected General Fund Budget Stabilization Reserve of $54.3 million. At proposed expense levels of $269.0 million, after adjusting for the $10.1 million remaining in the Uncertainty Reserve, this BSR level is at 20.2%, slightly above the top of the Council’s recommended range of 15-20% of General Fund Expenditures. Exclusion of the Uncertainty Reserve for the two-year funding strategy and has been done to avoid unintentional inflation of the BSR. The projected changes to the fund balance for all other funds including Enterprise Funds, Internal Services Funds, Special Revenue Funds, and Capital Funds are outlined in Attachment A and accompanying exhibits and impacts to fund balance summarized as follows:

Table 2: Resource Impact (Non-General Funds with Fund Balance Change) Fund Type Fund Name Fund Balance Change
Capital Capital Improvement Fund -$10.6M
Cubberley Infrastructure Fund -$0.2M
Enterprise Electric Fund -$28.8M
Fiber Optic Fund +$7.6M
Gas Fund -$8.6M
Stormwater Management Fund -$0.5M
Wastewater Treatment Fund -$3.3M
Water Fund +$0.6M
Internal Service Technology Fund -$26k
Vehicle Replacement Fund +$23k
Special Revenue Community Impact Fee Fund -$1.7M
Community Development Block Grant -$0.3M
Library Impact Fee Fund -$0.3M
Parks Impact Fee Fund -$0.4M
Stanford University Medical Center Fund -$2.0M
University Avenue Parking Permit Fund +$25k

STAKEHOLDER ENGAGEMENT
The budget process is structured around public hearings conducted before City Council adoption to complete a detailed review of the budget documents and incorporate opportunities for community input in the decision-making process. The community was encouraged to engage with the budget process through scheduled public meetings with the Finance Committee and City Council, a community informational session with City staff, and direct emails to the City Manager and City Council.

Item 29
Item 29 Staff Report
Item 29: Staff Report Pg. 16 Packet Pg. 827 of 911
Additionally, the City maintains a dedicated webpage for meeting materials and other budget information at www.cityofpaloalto.org/budget.

ENVIRONMENTAL REVIEW
Adoption of the City budget and associated actions is not a project under California Environmental Quality Act (CEQA) Guidelines Section 15378(b)(5) (organizational or administrative activities that will not result in direct or indirect physical changes in the environment).

Attachments:
• Attachment A – FY 2024 Budget Adoption Ordinance
• Attachment A, Exhibit 1 – City Manager's Fiscal Year 2024 Proposed Operating & Capital Budgets & Municipal Fee
• Attachment A, Exhibit 2 and 3 – Amendments to the City Manager's Fiscal Year 2024 Proposed Operating and Capital Budgets
• Attachment A, Exhibit 4 – Table of Organization
• Attachment A, Exhibit 5 – Fiscal Year 2024 Municipal Fee Changes • Attachment B – Revised Salary Schedule for the Management and Professionals Group • Attachment C – Relevant Stanford Programs and Services Item 29
Item 29 Staff Report
Item 29: Staff Report Pg. 17 Packet Pg. 828 of 911

ATTACHMENT A
1 ORDINANCE NO. XXXX

ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO ADOPTING THE BUDGET FOR FISCAL YEAR 2024
SECTION 1. The Council of the City of Palo Alto finds and determines as follows:

A. Pursuant to the provisions of Section 6(g) of Article IV of the Charter of the City of Palo Alto and Chapter 2.28 of the Palo Alto Municipal Code, the City Manager has prepared and submitted to the City Council, by letter of transmittal, a budget proposal for Fiscal Year 2024; and B. Pursuant to the provisions of Section 12 of Article III of the Charter, the Council did, on June 19, 2023, hold public hearings on the budget after publication of notice in accordance with Section 2.28.070 of the Palo Alto Municipal Code; and
C. In accordance with the provisions of Chapter 8 of Division 1, of Title 7, commencing with Section 66016 of the Government Code, as applicable, the Council did on June 19, 2023, hold a public hearing on the proposed amendments to the Municipal Fee Schedule, after publication of notice and after availability of the data supporting the amendments was made available to the public at least 10 days prior to the hearing.

SECTION 2. Pursuant to Chapter 2.28 of the Palo Alto Municipal Code, the following documents, collectively referred to as “the budget” are hereby approved and adopted for Fiscal Year 2024:
(a) The budget document (Exhibit “1”) containing the proposed operating and capital budgets submitted on May 1, 2023, by the City Manager for Fiscal Year 2023, entitled “City of Palo Alto - City Manager’s Fiscal Year 2024 Proposed Budget” covering General Government Funds, Enterprise Funds, Special Revenue Funds, and Internal Service Funds, a copy of which is on file in the Department of Administrative Services, to which copy reference is hereby made concerning the full particulars thereof, and by such reference is made a part hereof; and (b) The Amendments to the City Manager’s Fiscal Year 2024 Proposed Budget, attached hereto as Exhibit “2”, Exhibit “3”, and Exhibit “4” and made a part hereof; and
(c) Changes and revised pages in the Table of Organization, as displayed on pages 491 through 512 in “Exhibit 1,” and amended in Exhibit “4” made a part hereof; and Item 29
Attachment A - FY 2024
Budget Adoption
Ordinance
Item 29: Staff Report Pg. 18 Packet Pg. 829 of 911

ATTACHMENT A
2 (d) Fee changes of the Municipal Fee Schedule attached hereto as Exhibit “5”.

SECTION 3. The sums set forth in the budget for the various departments of the City, as herein amended, are hereby appropriated to the uses and purposes set forth therein.

SECTION 4. All expenditures made on behalf of the City, directly or through any agency, except those required by state law, shall be made in accordance with the authorization contained in this ordinance and the budget as herein amended.

SECTION 5. Appropriations for the Fiscal Year 2023 that are encumbered by approved purchase orders and contracts for which goods or services have not been received or contract completed, and/or for which all payments have not been made, by the last day of the Fiscal Year 2023 shall be carried forward and added to the fund or department appropriations for Fiscal Year 2024.

SECTION 6. The City Manager is authorized and directed to make changes in the department and fund totals and summary pages of the budget necessary to reflect the amendments enumerated and aggregated in the budget as shown in Exhibit “2”, Exhibit “3”, and Exhibit “4” and the Fiscal Year 2023 appropriations carried forward as provided in Section 5.

SECTION 7. As specified in Section 2.04.320 of the Palo Alto Municipal Code, a majority vote of the City Council is required to adopt this ordinance.

SECTION 8. As specified in Section 2.28.140(b) of the Palo Alto Municipal Code, the Council of the City of Palo Alto hereby delegates the authority to invest the City’s funds to the Director of Administrative Services, as Treasurer, in accordance with the City’s Investment Policy for Fiscal Year 2024.

SECTION 9. The Council of the City of Palo Alto adopts the changes to the Municipal Fee Schedule as set forth in Exhibit “5”. The amount of the new or increased fees and charges is no more than necessary to cover the reasonable costs of the governmental activity, and the manner in which those costs are allocated to a payer bears a fair and reasonable relationship to the payer’s burden on, or benefits received from, the governmental activity. All new and increased fees shall go into effect immediately; provided that pursuant to Government Code Section 66017, all Planning & Community Environment Department fees relating to a “development project” as defined in Government Code Section 66000 shall become effective sixty (60) days from the date of adoption.

SECTION 10. Fees in the Municipal Fee Schedule are for government services provided directly to the payor that are not provided to those not charged. The amount of this fee does not Item 29
Attachment A - FY 2024
Budget Adoption
Ordinance
Item 29: Staff Report Pg. 19 Packet Pg. 830 of 911

ATTACHMENT A
3 exceed the reasonable costs to the City of providing the services. Consequently, pursuant to Art.

XIII C, Section 1(e)(2), such fees are not a tax.

SECTION 11. As provided in Section 2.04.330 of the Palo Alto Municipal Code, this ordinance shall become effective upon adoption.

SECTION 12. The Council of the City of Palo Alto hereby finds that this is not a project under the California Environmental Quality Act and, therefore, no environmental impact assessment is necessary.

INTRODUCED AND PASSED: Enter Date Here
AYES:

NOES:

ABSENT:

ABSTENTIONS:

NOT PARTICIPATING:

ATTEST:

_________________________ ___________________________
City Clerk Mayor
APPROVED AS TO FORM:

APPROVED:

City Attorney
City Manager
Director of Administrative Services
Item 29
Attachment A - FY 2024
Budget Adoption
Ordinance
Item 29: Staff Report Pg. 20 Packet Pg. 831 of 911
Fiscal Year 2024 City Manager’s
Proposed Operating & Capital Budgets and Municipal Fees These documents were originally distributed on May 1, 2023. Printed copies of the Proposed Budgets are available upon request for $46 per book (FY 2024 fee).

Printed copies of the Municipal Fees are available upon request for $10 per book.

These documents may be viewed at any City of Palo Alto Library or the City’s website: www.cityofpaloalto.org/Departments/Administrative-Services/CityBudget Changes to the Municipal Fee Schedule were distributed in Finance Committee Packet on May 9, 2023. The City Manager’s Staff Report (#2304-1386) can be viewed on the City’s website:
https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=12595 In addition, various at places memorandum and presentations were presented throughout the Finance Committee Hearings in May 2023 to provide additional information. These documents can be found on the City’s budget website under “FY 2024 Budget Process”: www.cityofpaloalto.org/Departments/AdministrativeServices/City-Budget ATTACHMENT A, EXHIBIT 1
Item 29
Attachment A, Exhibit 1 -
City Manager's Fiscal Year
2024 Proposed Operating
& Capital Budgets &
Municipal Fee
Item 29: Staff Report Pg. 21 Packet Pg. 832 of 911
ATTACHMENT A, EXHIBIT 2
FTE Revenues Expenses
Department Adjustment Adjustment Adjustment
GENERAL FUND (102 & 103)
Administrative
Services
Increase Purchasing Support
Consistent with Finance Committee direction, this action adds a

1.00 FTE Contract Administrator position to the Purchasing Division of Administrative Services. The procurement team is instrumental to the beginning of most investments recommended by the Finance Committee and City Council, supporting the public solicitation process for professional services and capital investment. An additional resource of 1.00 Contract Administrator will allow for capacity to address the increased workload associated with citywide FY 2024 actions.

1.00 ‐ $ $ 200,000
Administrative
Services
Measure K Revenue/Business Tax Support and Administration As recommended in CMR 2304‐1337, presented to Council on June 19, 2023, this action recognizes and appropriates funding for Business Tax Support and Administration. Funding will be used for both contract services for business tax consulting as well as staff resources to administer the business tax program. In FY 2024 overstrength positions will be used to support the program and determine the appropriate position classifications needed. Staffing adjustments to the Table of Organization will be formalized as part of the FY 2025 budget process. Measure K revenue will be recognized and appropriated to fund administration of collection and reporting of the business tax revenue.
$ 359,500 $ 359,500
City Attorney's
Office
Increase Legal Resources
Consistent with Finance Committee direction, this action adds a

1.00 FTE Assistant City Attorney position to the City Attorney's Office. This position will support future priority projects such as the Zoning Code update, San Antonio Coordinated Area Plan/Concept Plan, as well as providing necessary resources for the
implementation of Housing Element and Short Term Rental Regulations.

1.00 ‐ $ $ 290,000
City Manager's
Office
Economic Development Support
Consistent with Finance Committee's direction, this action adds a

1.00 FTE Administrative Assistant position to the Economic Development Division of the City Manager's Office. This position will increase the scope of the economic development activities the City is able to pursue and increase customer service to local businesses and residents.

1.00 ‐ $ $ 97,000
Community Services United Nations Association Film Festival (UNAFF) Support Consistent with Finance Committee's direction, this action adds one‐time funding to support the UNAFF that is held in Palo Alto annually. The films presented cover topics such as environmental sustainability and human rights, which align with many of the City’s future goals and core ideals, providing a valuable service to the community.
$ ‐ $ 25,000

CITY OF PALO ALTO
RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2024 PROPOSED BUDGET Item 29
Attachment A, Exhibit 2
and 3 - Amendments to
the City Manager's Fiscal
Year 2024 Proposed
Operating and Capital
Budgets
Item 29: Staff Report Pg. 22 Packet Pg. 833 of 911
ATTACHMENT A, EXHIBIT 2
FTE Revenues Expenses
Department Adjustment Adjustment Adjustment
GENERAL FUND (102 & 103)

CITY OF PALO ALTO
RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2024 PROPOSED BUDGET Community Services Other Revenue/Junior Museum and Zoo (JMZ) Access Coordinator Staffing
Consistent with CMR 2303‐1200, which was approved by Council on May 15, 2023, this action adds a 0.48 FTE Staff Specialist position to function as an Access Coordinator in the JMZ. This position will identify surrounding communities that have cultural or economic barriers to utilizing the services of the Museum. This position will forge new, and strengthen existing, relationships with the purpose of developing strategies to increase the number of people that utilize the Museum’s services. Funding for the position will be provided to the City by the Friends of the JMZ through FY 2025.

0.48 $ 37,500 $ 37,500
Community Services Art Center Visitor Staffing and Art Center Installation Crew Consistent with Finance Committee's direction, this action adds a

0.75 FTE Program Assistant I position for Art Center visitor services and three 0.09 FTE Staff Specialist positions (0.27 FTE total) for an Art Center installation crew. Visitor services staffing will allow for increased hours at the art center as well as a higher level of customer support such as class registrations and booking facility rentals. The increased hours of operation for the Art Center are anticipated to generate $10,000 in additional revenue annually.

The level of staffing for the Art Center installation crew is not expected to provide support for the Public Art Program, but it will enhance the quality of services for the Art Programming at the Art Center.

1.02 $ 10,000 $ 97,000
Community Services Therapeutics Recreation Program
Consistent with Finance Committee's direction, this action adds a

0.75 FTE Coordinator of Recreation Programs that will evaluate the Department's existing programming and develop a Therapeutic Recreation Plan that will outline the City's strategy to providing inclusion services moving forward.

0.75 ‐ $                     $                90,000
Community Services Homeless Outreach Funding
Consistent with CMR 2305‐1588, presented to Council on June 19, 2023, this action increases funding for homeless outreach services to unhoused individuals for a two‐year period.  Services will include regular street outreach to locate and engage with unhoused individuals where they are in the Palo Alto area, to build trust, increase awareness of services and resources, improve neighbor relations, act as a resource to local businesses, and, when feasible, connect them with support services including shelter, housing, government benefits, mental health, substance abuse treatment, or employment training among other needs. Additionally, a small portion of the outreach team’s time will be spent on Stanford University land as part of a revenue agreement between Stanford and the City. Revenue from the Permanent Local Housing
Allocation (PLHA)  and Stanford University will offset the costs associated with these services.
$            141,000 $             141,000
Item 29
Attachment A, Exhibit 2
and 3 - Amendments to
the City Manager's Fiscal
Year 2024 Proposed
Operating and Capital
Budgets
Item 29: Staff Report Pg. 23 Packet Pg. 834 of 911
ATTACHMENT A, EXHIBIT 2
FTE Revenues Expenses
Department Adjustment Adjustment Adjustment
GENERAL FUND (102 & 103)

CITY OF PALO ALTO
RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2024 PROPOSED BUDGET Community Services Supplemental Human Services Resource Allocation Process (HSRAP) Funding
Consistent with Finance Committee's direction, this action allocates an additional $150,000 in funding to HSRAP in addition to an increase of $50,000 which was already a part of the FY 2024 Proposed Budget. This would increase the total HSRAP allocation by $200,000 for a total of $851,035 in FY 2024 and augment HSRAP funding for FY 2025 by $200,000. The Human Relations
Commission (HRC) has outlined spending plans (up to $200,000) if additional funds for HSRAP were proposed during FY 2024 budget process. The contingency plan was approved on April 27, 2023, by the HRC.
$ ‐ $ 150,000
Community Services Cubberley Facility Maintenance and Upkeep Consistent with Finance Committee direction, costs for custodial staffing, landscaping services, and routine maintenance contracts will be shifted from the Cubberley Infrastructure Fund to the General Fund. Funding for custodial staffing and landscaping services will be shifted to the Community Services Department, while the maintenance contracts will be shifted to the Public Works Department.

4.48 $ (58,558) $ 463,629
Fire Revenue from Other Agencies/ Transfer to Vehicle Replacement & Maintenance Fund for Utility Task Vehicle
Consistent with Finance Committee's direction, this action allocates funding for a transfer to the Vehicle Replacement & Maintenance Fund for the purchase of a versatile, utility vehicle designed for off road rescue in areas that would be otherwise inaccessible by foot.

The purchase of this vehicle will be partially offset with revenue from Stanford University per the fire services agreement between the University and the City. This vehicle will allow the Department to conduct rescues in variable terrain and events.
$ 13,000 $ 80,000
Human Resources Increase Recruitment Support
Consistent with Finance Committee direction, this action adds 1.00 Senior Human Resources Administrator and two 0.48 FTE
Management Specialists (0.96 FTE total) in support of citywide recruitment efforts. These staff will increase capacity and reduce the time to fill vacant positions by processing new hire documentation, providing support to applicants and hiring managers, and coordinating logistics such as interviews and examinations. The Senior Human Resources Administrator can additionally collaborate closely with department liaisons on analyzing and calculating salary offers, performing and investigating background checks, and coordinating work with consultants such as external recruiters.

1.96 ‐ $ $ 190,000
Item 29
Attachment A, Exhibit 2
and 3 - Amendments to
the City Manager's Fiscal
Year 2024 Proposed
Operating and Capital
Budgets
Item 29: Staff Report Pg. 24 Packet Pg. 835 of 911
ATTACHMENT A, EXHIBIT 2
FTE Revenues Expenses
Department Adjustment Adjustment Adjustment
GENERAL FUND (102 & 103)

CITY OF PALO ALTO
RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2024 PROPOSED BUDGET Library Increase Library Hours
Consistent with Finance Committee direction, this action adds 1.00 FTE Senior Librarian position to increase open hours at the Children’s Library branch by offering an additional sixth open day per week on Mondays. This represents an increase from five open days per week at the Children's, Downtown, and College Terrace Libraries, and seven open days per week at the Mitchell Park and Rinconada Libraries. Annual open hours are expected to increase from 12,688 to 13,104 and bring open hours closer to the pre‐ pandemic level of 13,520.

1.00 ‐ $                     $             145,000
Non‐Departmental Council Priorities Reserve
Consistent with Finance Committee's direction, this action reduces the Reserve set aside as part of the FY 2024 Proposed Budget. The funding will be allocated towards projects and initiatives recommended by the Committee as part of the FY 2024 Budget review process and included in this memorandum.
$                    ‐ $         (2,250,000)
Non‐Departmental LifeMoves Operations Funding
Consistent with Finance Committee's direction, funding
appropriated in FY 2024 for LifeMoves Operations will be allocated toward the Homekey Facilities (PE‐24005) capital project in FY 2024. Additional funding is needed to complete the capital work for the emergency shelter at the former Los Altos Treatment Plant (LATP). Since the site is not anticipated to be complete in FY 2024, operations funding will not be needed.  The City is still committed to providing an estimated $7.0M ($1.0M annually for seven years) in operations funding, which will commence once construction is completed.
$                    ‐ $         (1,000,000)
Non‐Departmental Measure K Revenue/LifeMoves Construction Homekey Facilities (PE‐24005)
Consistent with Finance Committee direction, this action recognizes $0.5 million of Measure K revenue for housing and homeless services to fund a portion of the Homekey Facilities capital project (PE‐24005). Savings from funding appropriated for LifeMoves operating costs is also being used to support this action.

A total of $2.5 million will be transferred from the General Fund to the Capital Improvement Fund for the Homekey Facilities Project (PE‐24005).
$ 500,000 $ 2,500,000
Non‐Departmental Neighbors Abroad Program
Consistent with Finance Committee's direction, this action adds ongoing funding to continue support of Neighbors Abroad, a Palo Alto based non‐profit that works to foster a sense of
connectedness with the City’s eight international Sister Cities.

Neighbors Abroad works with residents of Palo Alto and
surrounding communities to promote connections and celebrate differences through a robust offering of year‐round programs. The focus of Neighbors Abroad is on exchange programs, cultural enrichment, sustainability initiatives, and commerce.
$ ‐ $ 20,000
Item 29
Attachment A, Exhibit 2
and 3 - Amendments to
the City Manager's Fiscal
Year 2024 Proposed
Operating and Capital
Budgets
Item 29: Staff Report Pg. 25 Packet Pg. 836 of 911
ATTACHMENT A, EXHIBIT 2
FTE Revenues Expenses
Department Adjustment Adjustment Adjustment
GENERAL FUND (102 & 103)

CITY OF PALO ALTO
RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2024 PROPOSED BUDGET Non‐Departmental Transfer to Capital Improvement Fund
A technical adjustment is needed to correctly categorize funding transferred to the Capital Improvement Fund for Transient Occupancy Tax (TOT) Revenue designated for capital
improvements. As part of the FY 2024 Proposed Budget, a transfer to the Capital Improvement Fund of $0.5 million was incorrectly categorized as a transfer to the General Fund. This action corrects this and increases the transfer to the Capital Improvement Fund by $0.5 million from $11.9 million to $12.4 million. The transfer was categorized correctly in the Capital Improvement Fund, so this only changes expenses in the General Fund.
$                    ‐ $             536,132
Office of
Transportation
Car Free Streets
Consistent with Finance Committee direction, this action adds funding for a consultant‐led study to inform the development of a permanent car‐free streets ordinance.
$                    ‐ $             250,000
Office of
Transportation
Sustainable Transportation Modes and Staffing
Consistent with Finance Committee direction, this action adds 1.00 Senior Planner position to focus on projects which improve road safety for sustainable transportation modes and vulnerable road users. The position would perform time‐critical grant writing, project management, and community engagement  for the grant‐ funded Safe Streets for All (SS4A) Program and lay the groundwork for a Vision Zero/Safe Systems Program.

1.00 ‐ $                     $             123,000
Office of
Transportation
Palo Alto Transportation Management Authority (PATMA)
Citywide Expansion
Consistent with Finance Committee direction, this action shifts $25,000 of the existing $200,000 PATMA contract from the University Avenue Parking Fund to the General Fund in order to expand PATMA services such as outreach, transit pass
distribution, and transit pass monitoring citywide.
$                    ‐ $                25,000
Planning and
Development
Services
Bird Safe Glass/Wildlife Protection
Consistent with Finance Committee direction, this action adds funding for the estimated cost of a consultant to initiate development of ordinances to protect natural habitats such as bird safe glass and  wildlife protection from light pollution. Project activities will include outreach and ordinance preparation, which would be completed with current resources though impact prioritization of other initiatives. Additional resources are required to advance this without impacting other initiatives.
$                    ‐ $                75,000
Item 29
Attachment A, Exhibit 2
and 3 - Amendments to
the City Manager's Fiscal
Year 2024 Proposed
Operating and Capital
Budgets
Item 29: Staff Report Pg. 26 Packet Pg. 837 of 911
ATTACHMENT A, EXHIBIT 2
FTE Revenues Expenses
Department Adjustment Adjustment Adjustment
GENERAL FUND (102 & 103)

CITY OF PALO ALTO
RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2024 PROPOSED BUDGET Planning and
Development
Services
Measure K Revenue/San Antonio Coordinated Area Plan (CAP) Consistent with Finance Committee direction, this action provides funding to begin the San Antonio Road Coordinated Area Plan. This represents a modified version of the Tier 2 proposal “Construct preliminary schedule for starting new coordinated area plans for San Antonio Road, California Ave, Downtown, and El Camino Real” to begin in FY 2024 with $50,000 and directed staff to explore a potential collaboration opportunity with California Polytechnic State University students to draft a working concept of a San Antonio CAP. This initial funding will support related travel, research, consultant and/or part‐time staff for these efforts. The working concept is a starting point for the larger CAP process, which is still estimated at $700,000 over three to four years, although the ultimate cost of each plan will depend on size and complexity. Revenue from Measure K for housing and homeless services will be recognized to offset these costs.
$ 50,000 $ 50,000
Planning and
Development
Services
Downtown Housing Plan
Consistent with Finance Committee direction, this action adds funding to augment current resources of $800,000 in grant funding and $150,000 per year for four years in alignment with initial results from a public procurement solicitation. Projects costs may escalate up to $1.4 million based on the request for proposals (RFP) responses requiring this additional funding to complete this project (average response cost was $1.1 million for a minimum cost increase of $300,000). Current grant funds expire in 2025 though if work extends beyond that period, staff will apply for an extension.

Should this project not be completed, the City is not at risk of refunding grant funds already spent; however, would need to return any unspent portion. Staff is in the process of review and evaluation of the scope of the proposers.
$ ‐ $ 500,000
Planning and
Development
Services
Seismic & Resiliency Ordinance (Additional Funding)
Consistent with Finance Committee direction, this action adds funding to estimated resources necessary to complete a seismic and resiliency study and ordinance update. Council approved $150,000 for the imitation of a study to develop a seismic and resiliency ordinance. The procurement process is currently underway and the total cost will be determined once this process is complete.
$ ‐ $ 75,000
Item 29
Attachment A, Exhibit 2
and 3 - Amendments to
the City Manager's Fiscal
Year 2024 Proposed
Operating and Capital
Budgets
Item 29: Staff Report Pg. 27 Packet Pg. 838 of 911
ATTACHMENT A, EXHIBIT 2
FTE Revenues Expenses
Department Adjustment Adjustment Adjustment
GENERAL FUND (102 & 103)

CITY OF PALO ALTO
RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2024 PROPOSED BUDGET Planning and
Development
Services
Permitting and Inspections Operations
Consistent with Finance Committee direction, this action adds 1.00 Senior Plan Check Engineer to provide additional resources while the Development Center (DC), under the management of the Planning and Development Services Department, restructures the delivery of services. In FY 2024, PDS will reimagine how resources are allocated to support the operations of the DC. This position would be a dedicated resource to facilitate the transition to outside plan check for the majority of plan reviews with staff dedicated to counter service and quality control. This position would support in‐ person counter operations Monday ‐ Thursday and virtual on Friday; perform priority plan check reviews (electrification permits; accessory dwelling units (ADUs); affordable housing projects; and City projects); perform quality control of consultant plan reviews; and work with applicants and coordinators to facilitate counter interactions. Eventually it is expected this position would be 100% fee funded by the Development Center once transition work is complete.

1.00 $ 101,240 $ 101,240
Police Department Public Safety Dispatcher Staffing
Consistent with Finance Committee direction, this action adds two

1.00 FTE Public Safety Dispatchers (2.00 FTE total) to the Dispatching Servicing Team due to the high volume of calls for service. The City’s current staffing model has created a workload that is expected to be unsustainable long‐term. Current staffing levels are less than the departmental recommended minimum staffing model and established Department policy in order to reach pre‐pandemic levels. Palo Alto dispatchers require more specialized training due to answering calls to service to police, fire, and medical emergencies, in which some neighboring jurisdictions, dispatchers would only answer calls from one or two service areas.

Also, the additional staffing could potentially reduce overtime costs. The cost of these positions will be partially offset with revenue from Stanford University per the public safety
communications services agreement between the University and the City.

2.00 $              50,426 $             317,426
Public Works Sustainability and Climate Action Plan (S/CAP) Studies Consistent with Finance Committee direction, this action adds funding to commission specialized services to complete three studies as outlined in the current draft three‐year S/CAP. These studies include strategic plans for electric vehicles and reliability and resiliency and a workplan to discuss resource needs and funding opportunities.
$                    ‐ $             600,000
Public Works Airport Noise Reduction
Consistent with Finance Committee direction, this action provides funding for consultant services to engage in the San Francisco Airport's (SFO) Ground Based Augmentation System (GBAS) process and other potential noise‐reducing opportunities by attending meetings, reviewing and commenting on technical information from SFO, and providing recommendations to City staff.
$                    ‐ $                75,000
Item 29
Attachment A, Exhibit 2
and 3 - Amendments to
the City Manager's Fiscal
Year 2024 Proposed
Operating and Capital
Budgets
Item 29: Staff Report Pg. 28 Packet Pg. 839 of 911
ATTACHMENT A, EXHIBIT 2
FTE Revenues Expenses
Department Adjustment Adjustment Adjustment
GENERAL FUND (102 & 103)

CITY OF PALO ALTO
RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2024 PROPOSED BUDGET Public Works Automatic Fire Extinguisher Systems Inspection, Testing, and Repair Services
Consistent with CMR 2303‐1078, which was approved by Council on May 15, 2023, this action adds ongoing annual funding in the Public Works Department in the amount of $95,825 annually for a three‐year General Services contract with Johnson Controls Fire Protection to provide automatic fire extinguishing systems inspection, testing, and repair services.
$                    ‐ $                95,825
Public Works Cubberley Facility Maintenance and Upkeep
Consistent with Finance Committee direction, costs for custodial staffing, landscaping services, and routine maintenance contracts will be shifted from the Cubberley Infrastructure Fund to the General Fund. Funding for custodial staffing and landscaping services will be shifted to the Community Services Department, while the maintenance contracts will be shifted to the Public Works Department.
$                    ‐ $             100,813
Fund Balance Adjustment to Fund Balance (Budget Stabilization Reserve) This action adjusts the fund balance to offset adjustments recommended in this report.
$                    ‐ $         (3,355,957)
GENERAL FUND (102 & 103) SUBTOTAL 16.69 $        1,204,108 $          1,204,108 Item 29
Attachment A, Exhibit 2
and 3 - Amendments to
the City Manager's Fiscal
Year 2024 Proposed
Operating and Capital
Budgets
Item 29: Staff Report Pg. 29 Packet Pg. 840 of 911
ATTACHMENT A, EXHIBIT 2
FTE Revenues Expenses
Department Adjustment Adjustment Adjustment

CAPITAL IMPROVEMENT FUNDS
CAPITAL IMPROVEMENT FUND (471)
Capital Capital Improvement Project Amendments to Proposed Reappropriations
This action reflects the impact from adjustments to capital projects as a result of funds recommended to be reappropriated from FY 2023 to FY 2024, as outlined in Attachment A, Exhibit 3.

Projects with other recommended adjustments are detailed below.
$    4,918,192 $     15,242,254
Capital Transfer from Gas Tax Fund/Street Maintenance (PE‐86070) This action reduces the transfer from the Gas Tax Fund and the Street Maintenance project's budget by $132,987 annually to align with the California Department of Finance’s May 2023 updates for estimated 2023‐24 Gas Tax Revenue. Gas Tax revenue can fluctuate; this reduction is not anticipated to impact work planned in this project over the 2024‐2028 Capital Improvement Plan.
$      (132,987) $         (132,987)
Capital Mitchell Park Library Repairs (PE‐24006)
A vehicular accident in January 2023 damaged the Mitchell Park Library building. Due to the extent of the damages, a new capital project is recommended to hire a structural consultant to review the impact zone and structural impact, a design consultant to prepare construction drawings to repair the building, and award a construction contract to perform the repairs. Full expenses are not known at this time, and $250,000 is only an estimate to start the assessment of the damage and initial design work. Staff will update the project budget once structural assessment and design are completed, and coordinate with insurance to ensure all expenses are reimbursed.
$                ‐ $           250,000
Capital Transfer from General Fund/Homekey Facilities (PE‐24005) Consistent with Finance Committee direction, this action transfers a total of $2.5M (including $0.5 million of Measure K revenue for housing and homeless services and $2.0 million of LifeMoves operations savings) from the General Fund to the Capital Improvement Fund for the Homekey Facilities Project (PE‐24005). $    2,500,000 $       2,500,000
Fund Balance Adjustment to Fund Balance (Infrastructure Reserve) This action adjusts the fund balance to offset adjustments recommended in this report.
$                ‐ $    (10,574,062)
CAPITAL IMPROVEMENT FUND (471) SUBTOTAL 0.00 $    7,285,205 $       7,285,205

CITY OF PALO ALTO
RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2024 PROPOSED BUDGET Item 29
Attachment A, Exhibit 2
and 3 - Amendments to
the City Manager's Fiscal
Year 2024 Proposed
Operating and Capital
Budgets
Item 29: Staff Report Pg. 30 Packet Pg. 841 of 911
ATTACHMENT A, EXHIBIT 2
FTE Revenues Expenses
Department Adjustment Adjustment Adjustment

CAPITAL IMPROVEMENT FUNDS

CITY OF PALO ALTO
RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2024 PROPOSED BUDGET CUBBERLEY INFRASTRUCTURE FUND (472)
Capital Capital Improvement Project Amendments to Proposed Reappropriations
This action reflects the impact from adjustments to capital projects as a result of funds recommended to be reappropriated from FY 2023 to FY 2024, as outlined in Attachment A, Exhibit 3.

Projects with other recommended adjustments are detailed below.
$                ‐ $           826,222
Community
Services/
Public Works
Cubberley Facility Maintenance and Upkeep
Consistent with Finance Committee direction, costs for custodial staffing, landscaping services, and routine maintenance contracts will be shifted from the Cubberley Infrastructure Fund to the General Fund. Funding for custodial staffing and landscaping services will be shifted to the Community Services Department, while the maintenance contracts will be shifted to the Public Works Department.
(4.48) $                ‐ $         (623,000)
Fund Balance Adjustment to Fund Balance
This action adjusts the fund balance to offset adjustments recommended in this report.
$                ‐ $         (203,222)
CUBBERLEY INFRASTRUCTURE FUND (472) SUBTOTAL (4.48) $                 ‐ ‐ $ Item 29
Attachment A, Exhibit 2
and 3 - Amendments to
the City Manager's Fiscal
Year 2024 Proposed
Operating and Capital
Budgets
Item 29: Staff Report Pg. 31 Packet Pg. 842 of 911
ATTACHMENT A, EXHIBIT 2
FTE Revenues Expenses
Department Adjustment Adjustment Adjustment

ENTERPRISE FUNDS
AIRPORT FUND (530)
Public Works Reclassification of Facilities Technician to Airport Specialist II This action reclassifies 2.50 FTE Facilities Technician to 2.50 FTE Airport Specialist II. It is recommended to align the classification title with the most recent updates in Service Employees International Union (SEIU) agreement (CMR 2301‐0719). There are no cost implications to this adjustment.

0.00 ‐ $ ‐ $
AIRPORT FUND (530) SUBTOTAL 0.00 ‐ $ ‐ $ ELECTRIC FUND (513 & 523)
Capital Capital Improvement Project Amendments to Proposed Reappropriations
This action reflects the impact from adjustments to capital projects as a result of funds recommended to be reappropriated from FY 2023 to FY 2024, as outlined in Attachment A, Exhibit 3.

Projects with other recommended adjustments are detailed below.
$ ‐ $ 4,820,190
Capital Transfer to Capital Improvement Fund
This action reappropriates funding for a transfer to the Citywide Electric Charger Infrastructure Installation capital project (PF‐ 23000) to ensure funding is available to continue work on the project in FY 2024 as approved by the Council.
$ ‐ $ 20,000
Utilities Sustainability and Climate Action Plan (S/CAP) Staffing Plan Alignment
Staff recommends a realignment of staffing to oversee the S/CAP staffing resources to better support this Council priority and the upcoming three‐year workplan. Recently, the Council approved the addition of two staff positions, 1.00 Senior Engineer and 1.00 Principal Resource Planner in the Public Works and Utility Departments. Staff recommends the elimination of these positions offset by the addition of 1.00 Assistant Director Sustainability and Climate Action position and 1.00 Engineer position in the Public Works Department. This will consolidate and unify resources between these departments. This action is cost neutral in FY 2024.

0.00 ‐ $                    ‐ $
Utilities Northern California Power Agency (NCPA) Revenue Adjustment This action is a technical correction to align revenue from the NCPA as related to the litigation of the Central Valley Project Improvement Act (CVPIA) operated by the U.S. Bureau of
Reclamation. Previously this revenue was estimated to be received by the City in FY 2024, but it was received in FY 2023. $    ‐ (24,000,000) $
Fund Balance Adjustment to Fund Balance
This action adjusts the fund balance to offset adjustments recommended in this report.
$                   ‐ $    (28,840,190)
ELECTRIC FUND (513 & 523) SUBTOTAL 0.00 $   (24,000,000) $    (24,000,000)

CITY OF PALO ALTO
RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2024 PROPOSED BUDGET Item 29
Attachment A, Exhibit 2
and 3 - Amendments to
the City Manager's Fiscal
Year 2024 Proposed
Operating and Capital
Budgets
Item 29: Staff Report Pg. 32 Packet Pg. 843 of 911
ATTACHMENT A, EXHIBIT 2
FTE Revenues Expenses
Department Adjustment Adjustment Adjustment

ENTERPRISE FUNDS

CITY OF PALO ALTO
RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2024 PROPOSED BUDGET FIBER FUND (533)
Capital Fiber Optics Network System Rebuild (FO‐16000)
A technical correction that increases the project's budget by $0.4 million to $13.0 million in FY 2024 is recommended to align funding with Council’s approval of the total $26 million for the dark fiber rebuild project.
$                   ‐ $           400,000
Capital Fiber‐to‐the‐Premises (FO‐24000)
Funding in the amount of $8.0 million is recommended to be reallocated from FY 2024 to FY 2025, leaving $12.0 million in FY 2024 to align funding with the most updated project timeline. $                   ‐ $      (8,000,000)
Fund Balance Adjustment to Fund Balance
This action adjusts the fund balance to offset adjustments recommended in this report.
$                   ‐ $        7,600,000
FIBER FUND (533) SUBTOTAL 0.00 ‐ $                    ‐ $ Item 29
Attachment A, Exhibit 2
and 3 - Amendments to
the City Manager's Fiscal
Year 2024 Proposed
Operating and Capital
Budgets
Item 29: Staff Report Pg. 33 Packet Pg. 844 of 911
ATTACHMENT A, EXHIBIT 2
FTE Revenues Expenses
Department Adjustment Adjustment Adjustment

ENTERPRISE FUNDS

CITY OF PALO ALTO
RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2024 PROPOSED BUDGET GAS FUND (514 & 524)
Capital Capital Improvement Project Amendments to Proposed Reappropriations
This action reflects the impact from adjustments to capital projects as a result of funds recommended to be reappropriated from FY 2023 to FY 2024, as outlined in Attachment A, Exhibit 3.

Projects with other recommended adjustments are detailed below.
$ ‐ $ 8,545,513
Capital Gas Equipment and Tools (GS‐13002)
A technical correction is recommended to increase the project's budget by $50,000 to $100,000 annually to align funding with Council’s approval of the FY 2024 Gas Financial Plan and ensure timely replacement of aging equipment.
$ ‐ $ 50,000
Utilities Sustainability and Climate Action Plan (S/CAP) Staffing Plan Alignment
Staff recommends a realignment of staffing to oversee the S/CAP staffing resources to better support this Council priority and the upcoming three‐year workplan. Recently, the Council approved the addition of two staff positions, 1.00 Senior Engineer and 1.00 Principal Resource Planner in the Public Works and Utility Departments. Staff recommends the elimination of these positions offset by the addition of 1.00 Assistant Director Sustainability and Climate Action position and 1.00 Engineer position in the Public Works Department. This will consolidate and unify resources between these departments. This action is cost neutral in FY 2024.

0.00 ‐ $                    ‐ $
Fund Balance Adjustment to Fund Balance
This action adjusts the fund balance to offset adjustments recommended in this report.
$                   ‐ $      (8,595,513)
GAS FUND (514 & 524) SUBTOTAL 0.00 ‐ $                    ‐ $ STORMWATER MANAGEMENT FUND (528)
Capital Capital Improvement Project Amendments to Proposed Reappropriations
This action reflects the impact from adjustments to capital projects as a result of funds recommended to be reappropriated from FY 2023 to FY 2024, as outlined in Attachment A, Exhibit 3.

Projects with other recommended adjustments are detailed below.
$                   ‐ $           498,119
Fund Balance Adjustment to Fund Balance
This action adjusts the fund balance to offset adjustments recommended in this report.
$                   ‐ $          (498,119)
STORMWATER MANAGEMENT FUND (528) SUBTOTAL 0.00 ‐ $                    ‐ $ Item 29
Attachment A, Exhibit 2
and 3 - Amendments to
the City Manager's Fiscal
Year 2024 Proposed
Operating and Capital
Budgets
Item 29: Staff Report Pg. 34 Packet Pg. 845 of 911
ATTACHMENT A, EXHIBIT 2
FTE Revenues Expenses
Department Adjustment Adjustment Adjustment

ENTERPRISE FUNDS

CITY OF PALO ALTO
RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2024 PROPOSED BUDGET WASTEWATER TREATMENT FUND (526)
Capital Capital Improvement Project Amendments to Proposed Reappropriations
This action reflects the impact from adjustments to capital projects as a result of funds recommended to be reappropriated from FY 2023 to FY 2024, as outlined in Attachment A, Exhibit 3.

Projects with other recommended adjustments are detailed below.
$       3,523,010 $        6,837,126
Fund Balance Adjustment to Fund Balance
This action adjusts the fund balance to offset adjustments recommended in this report.
$                   ‐ $      (3,314,116)
WASTEWATER TREATMENT FUND (526) SUBTOTAL 0.00 $      3,523,010 $        3,523,010 WATER FUND (522)
Capital Capital Improvement Project Amendments to Proposed Reappropriations
This action reflects the impact from adjustments to capital projects as a result of funds recommended to be reappropriated from FY 2023 to FY 2024, as outlined in Attachment A, Exhibit 3.

Projects with other recommended adjustments are detailed below.
$ ‐ $ (649,000)
Utilities Sustainability and Climate Action Plan (S/CAP) Staffing Plan Alignment
Staff recommends a realignment of staffing to oversee the S/CAP staffing resources to better support this Council priority and the upcoming three‐year workplan. Recently, the Council approved the addition of two staff positions, 1.00 Senior Engineer and 1.00 Principal Resource Planner in the Public Works and Utility Departments. Staff recommends the elimination of these positions offset by the addition of 1.00 Assistant Director Sustainability and Climate Action position and 1.00 Engineer position in the Public Works Department. This will consolidate and unify resources between these departments. This action is cost neutral in FY 2024.

0.00 ‐ $                    ‐ $
Fund Balance Adjustment to Fund Balance
This action adjusts the fund balance to offset adjustments recommended in this report.
$                   ‐ $           649,000
WATER FUND (522) SUBTOTAL 0.00 ‐ $                    ‐ $ Item 29
Attachment A, Exhibit 2
and 3 - Amendments to
the City Manager's Fiscal
Year 2024 Proposed
Operating and Capital
Budgets
Item 29: Staff Report Pg. 35 Packet Pg. 846 of 911
ATTACHMENT A, EXHIBIT 2
Revenues Expenses
Department Adjustment Adjustment

SPECIAL REVENUE FUNDS
COMMUNITY CENTER IMPACT FEE FUND (211)
Capital Transfer to Capital Improvement Fund
This action reappropriates funding for a transfer to the Roth Building Rehabilitation Phase I capital project (PF‐23001) to ensure funding is available to continue work on the project in FY 2024 as approved by the Council.
$                 ‐ $     1,650,000
Fund Balance Adjustment to Fund Balance
This action adjusts the fund balance to offset the actions recommended in this report.
$                 ‐ $   (1,650,000)
COMMUNITY CENTER IMPACT FEE FUND (211) SUBTOTAL $                  ‐ ‐ $ COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND (232)
Planning &
Development
Services
FY 2024 Annual Action Plan Allocation
This action executes the FY 2024 Community Development Block Grant (CDBG) allocation from CMR 2302‐0980, approved by the City Council on May 2, 2023. These actions include CDBG Fund 232 recognition of revenue comprised of HUD funding and program income and appropriation of commensurate expenses to be allocated to non‐profit organizations per recommendations by the Human Relations Commission (HRC).
$        614,242 $        614,242
Capital Transfer to Capital Improvement Fund
This action reappropriates funding for a transfer to the Sidewalk Repairs capital project (PO‐89003) to ensure funding is available to continue work on the project in FY 2024 as approved by the Council.
$                 ‐ $        300,000
Fund Balance Adjustment to Fund Balance
This action adjusts the fund balance to offset the actions recommended in this report.
$                 ‐ $       (300,000)
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND (232) SUBTOTAL 614,242 $         $        614,242

CITY OF PALO ALTO
RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2024 PROPOSED BUDGET Item 29
Attachment A, Exhibit 2
and 3 - Amendments to
the City Manager's Fiscal
Year 2024 Proposed
Operating and Capital
Budgets
Item 29: Staff Report Pg. 36 Packet Pg. 847 of 911
ATTACHMENT A, EXHIBIT 2
Revenues Expenses
Department Adjustment Adjustment

SPECIAL REVENUE FUNDS

CITY OF PALO ALTO
RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2024 PROPOSED BUDGET GAS TAX FUND (231)
Non‐
Departmental
Gas Tax Revenue Reduction/Transfer to Capital Improvement Fund for Street Maintenance (PE‐86070)
This action decreases Gas Tax revenue estimates and decreases transfers to the CIP for the Street Maintenance Project (PE‐86070) based on the California Department of Finance's May 2023 updates for estimated 2023‐24 HUTA and RMRA‐SB1 taxes.
$       (132,987) $       (132,987)
GAS TAX FUND (231) SUBTOTAL (132,987) $       $      (132,987) LIBRARY IMPACT FEE FUND (212)
Capital Transfer to Capital Improvement Fund
This action reappropriates funding for a transfer to the Roth Building Rehabilitation Phase I capital project (PF‐23001) to ensure funding is available to continue work on the project in FY 2024 as approved by the Council.
$                 ‐ $        300,000
Fund Balance Adjustment to Fund Balance
This action adjusts the fund balance to offset the actions recommended in this report.
$                 ‐ $       (300,000)
LIBRARY IMPACT FEE FUND (212) SUBTOTAL $                  ‐ ‐ $ PARKS IMPACT FEE FUND (210)
Capital Transfer to Capital Improvement Fund
This action reappropriates funding for a transfer to the Rinconada Park Improvements capital project (PE‐08001) to ensure funding is available to continue work on the project in FY 2024 as approved by the Council.
$                 ‐ $          16,367
Capital Transfer to Capital Improvement Fund
This action reappropriates funding for a transfer to the Roth Building Rehabilitation Phase I capital project (PF‐23001) to ensure funding is available to continue work on the project in FY 2024 as approved by the Council.
$                 ‐ $        350,000
Fund Balance Adjustment to Fund Balance
This action adjusts the fund balance to offset the actions recommended in this report.
$                 ‐ $       (366,367)
PARKS IMPACT FEE FUND (210) SUBTOTAL $                  ‐ ‐ $ Item 29
Attachment A, Exhibit 2
and 3 - Amendments to
the City Manager's Fiscal
Year 2024 Proposed
Operating and Capital
Budgets
Item 29: Staff Report Pg. 37 Packet Pg. 848 of 911
ATTACHMENT A, EXHIBIT 2
Revenues Expenses
Department Adjustment Adjustment

SPECIAL REVENUE FUNDS

CITY OF PALO ALTO
RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2024 PROPOSED BUDGET STANFORD UNIVERSITY MEDICAL CENTER (SUMC) FUND (260)
Capital Transfer to Capital Improvement Fund
This action reappropriates funding for a transfer to the Roth Building Rehabilitation Phase I capital project (PF‐23001) to ensure funding is available to continue work on the project in FY 2024 as approved by the Council.
$                 ‐ $     2,000,000
Fund Balance Adjustment to Fund Balance
This action adjusts the fund balance to offset the actions recommended in this report.
$                 ‐ $   (2,000,000)
STANFORD UNIVERSITY MEDICAL CENTER (SUMC) FUND (260) SUBTOTAL $                  ‐ ‐ $ UNIVERSITY AVENUE PARKING PERMITS FUND (236)
Office Of
Transportation
Palo Alto Transportation Management Authority (PATMA)
Citywide Expansion
Consistent with Finance Committee direction, this action shifts $25,000 of the existing $200,000 PATMA contract from the University Avenue Parking Fund to the General Fund in order to expand PATMA services such as outreach, transit pass
distribution, and transit pass monitoring citywide.
$                 ‐ $         (25,000)
Fund Balance Adjustment to Fund Balance
This action adjusts the fund balance to offset the actions recommended in this report.
$                 ‐ $          25,000
UNIVERSITY AVENUE PARKING PERMITS FUND (236) SUBTOTAL $                  ‐ ‐ $ Item 29
Attachment A, Exhibit 2
and 3 - Amendments to
the City Manager's Fiscal
Year 2024 Proposed
Operating and Capital
Budgets
Item 29: Staff Report Pg. 38 Packet Pg. 849 of 911
ATTACHMENT A, EXHIBIT 2
Revenues Expenses
Department Adjustment Adjustment

INTERNAL SERVICE FUNDS
GENERAL BENFITS FUND (687)
Non‐
Departmental
Charges to Other Funds / Healthcare and Pension Expense This net neutral action increases the estimate for charges to other funds by $1.4 million due to staffing increases approved as part of the FY 2024 Adopted Budget. During budget hearings, the Finance Committee and City Council recommended significant adjustments to the FY 2024 Proposed Budget to restore staffing in Community, Library, Public Safety, and Planning service areas, and the administrative staff necessary to support these functions.

The General Benefits Fund acts as a pass‐through for pension and healthcare costs; therefore this action increases expenditures correspondingly.
$ 1,425,657 $ 1,425,657
GENERAL BENFITS FUND (687) SUBTOTAL 1,425,657 $ $ 1,425,657 TECHNOLOGY FUND (682)
Capital Capital Improvement Project Amendments to Proposed Reappropriations
This action reflects the impact from adjustments to capital projects as a result of funds recommended to be reappropriated from FY 2023 to FY 2024, as outlined in Attachment A, Exhibit 3.

Projects with other recommended adjustments are detailed below.
$                 ‐ $          25,657
Fund Balance Adjustment to Fund Balance
This action adjusts the fund balance to offset adjustments recommended in this report.
$                 ‐ $         (25,657)
TECHNOLOGY FUND (682) SUBTOTAL $                  ‐ ‐ $

CITY OF PALO ALTO
RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2024 PROPOSED BUDGET Item 29
Attachment A, Exhibit 2
and 3 - Amendments to
the City Manager's Fiscal
Year 2024 Proposed
Operating and Capital
Budgets
Item 29: Staff Report Pg. 39 Packet Pg. 850 of 911
ATTACHMENT A, EXHIBIT 2
Revenues Expenses
Department Adjustment Adjustment

INTERNAL SERVICE FUNDS

CITY OF PALO ALTO
RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2024 PROPOSED BUDGET VEHICLE REPLACEMENT & MAINTENANCE FUND (681)
Capital Capital Improvement Project Amendments to Proposed Reappropriations
This action reflects the impact from adjustments to capital projects as a result of funds recommended to be reappropriated from FY 2023 to FY 2024, as outlined in Attachment A, Exhibit 3.

Projects with other recommended adjustments are detailed below.
$                 ‐ $         (23,068)
Capital Transfer from the General Fund/Scheduled Vehicle and Equipment Replacement – Fiscal Year 2024 (VR‐24000)
The project's budget is recommended to be increased by
$80,000, funded by a transfer from the General Fund, to support the Fire Department’s purchase of a Utility Task Vehicle (UTV) designed for off‐road rescue in areas that would otherwise only be accessible by foot.
$          80,000 $          80,000
Fund Balance Adjustment to Fund Balance
This action adjusts the fund balance to offset adjustments recommended in this report.
$                 ‐ $          23,068
VEHICLE REPLACEMENT & MAINTENANCE FUND (681) SUBTOTAL $          80,000 $          80,000 Item 29
Attachment A, Exhibit 2
and 3 - Amendments to
the City Manager's Fiscal
Year 2024 Proposed
Operating and Capital
Budgets
Item 29: Staff Report Pg. 40 Packet Pg. 851 of 911
Capital Improvement Plan FY 2023 Reappropriations to FY 2024 ATTACHMENT A, EXHIBIT 3 Project Title Project #
Expense
Reappropriation
Adjustment
(Proposed)
Expense
Reappropriation
Adjustment
(A2P)
Expense
Reappropriation
Adjustment
TOTAL
Revenue
Reappropriation
Adjustment
(Proposed)
Revenue
Reappropriation
Adjustment
(A2P)
Revenue
Reappropriation
Adjustment
TOTAL
Americans With Disabilities Act Compliance PF‐93009 500,000                                500,000 Animal Shelter Renovation PE‐19002 917,700                                917,700 Art In Public Spaces AC‐86017 1,439,600                                12,737             1,452,337 Athletic Courts Resurfacing PG‐06001 264,600                                    (5,016)                259,584 Baylands Comprehensive Conservation Plan PG‐17000 43,100                                    43,100 Benches, Signage, Walkways, Perimeter Landscaping, and Site Amenities PG‐06003 26,000                                   163,370                189,370 Building Systems Improvements PF‐01003 349,717                                 434,999                784,716 California Avenue District Gateway Signs PE‐17004 124,476                                 124,476 California Avenue Streetscape Update PL‐23000 100,000                                 (50,908)                  49,092 Cameron Park Improvements PG‐14002 97,500                                      (1,687)                  95,813 Churchill Avenue Enhanced Bikeway PL‐14000 2,776,100                          2,776,100 Churchill Avenue/Alma Street Railroad Crossing Safety
Improvements PL‐20000 3,845,900                         (2,351,634)             1,494,266              3,845,900             3,845,900 City Bridge Improvements PE‐20001 416,461                                 416,461 City Facilities Assessment PE‐20002 30,000                                    30,000 City Facility Parking Lot Maintenance PE‐09003 199,000                                199,000 City Hall Space Planning PE‐19000 241,373                                 330,000                571,373 Civic Center Electrical Upgrade & EV Charger Installation PE‐17010 720,399                                   15,000                735,399 Civic Center Fire Life Safety Upgrades PE‐18016 86,661                                    ‐ (86,661) Civic Center Waterproofing Study and Repairs PE‐15020 150,786                                   28,993                179,779 Curb and Gutter Repairs PO‐12001 111,600                                     7,023                118,623 Dog Park Installation and Renovation PG‐18001 144,500                                144,500                 144,500                144,500 Downtown Automated Parking Guidance Systems, Access
Controls & Revenue Collection Equip. PL‐15002 2,419,102                          2,419,102 Electric Charger Infrastructure Installation PF‐23000 260,000                                   20,000                280,000                 260,000                  20,000                280,000 Emergency Vehicle Traffic Signal Preemption System Pilot PL‐19000 26,000                                     26,000 Facility Interior Finishes Replacement PF‐02022 294,800                                294,800 Fire Station 4 Replacement PE‐18004 160,034                                160,034 Foothills Nature Preserve Boronda Lake Dock Replacement OS‐18000 210,000                                210,000 Foothills Nature Preserve Dam Seepage Investigation and Repairs PE‐20000 25,066                                     25,066 Foothills Nature Preserve Improvements PE‐21000 350,000                                   92,000                442,000 Golf Course Net and Artificial Turf Replacement PG‐18000 730,000                                   40,000                770,000 Golf Reconfiguration & Baylands Athletic Center Improvements PG‐13003 168,000                                168,000 JMZ Renovation AC‐18001 978,200                                 (59,664)                918,536 Library Automated Material Handling LB‐21000 763,198                                763,198                 540,000                540,000 Magical Bridge Playground Rubber and Synthetic Turf
Resurfacing PE‐21003 85,935                                     85,935 Municipal Service Center A, B, & C Roof Replacement PF‐17000 256,876                                 256,876 Municipal Service Center Lighting, Mechanical, and Electrical Improvements PF‐16006 5,866,100                          5,866,100 New California Avenue Area Parking Garage PE‐18000 786,684                                786,684 New Downtown Parking Garage PE‐15007 5,448,600                          5,448,600              5,448,600             5,448,600 New Public Safety Building PE‐15001 6,033,946                         (1,974,773)             4,059,173 Newell Road/San Francisquito Creek Bridge Replacement PE‐12011 12,000,000                      (3,200,000)             8,800,000           12,000,000            (3,200,000)             8,800,000 Off‐Road Pathway Resurfacing And Repair OS‐09001 142,236                                142,236 Open Space Lakes And Pond Maintenance OS‐00002 38,000                                             69                  38,069 Park and Open Space Emergency Repairs PG‐09002 18,845                                     18,845 Park Restroom Installation PG‐19000 20,228                                     20,228 Parking District Implementation PL‐15003 163,900                                 163,900 Parking Management and System Implementation PL‐16002 1,988                                         1,988 Performing Arts Venues Seat Replacement AC‐18000 80,457                                       3,453                  83,910 Police Video Recording Systems Replacement PD‐20000 119,999                                119,999 Ramos Park Improvements PG‐14000 8,900                                                (2)                    8,898 Rinconada Park Improvements PE‐08001 16,367                                     16,367                  16,367                  16,367 Robles Park Improvements PE‐18015 319,500                                   47,248                366,748 Roofing Replacement PF‐00006 145,630                             1,564,999             1,710,629 Roth Building Rehabilitation Phase 1 PF‐23001 11,348,825                     11,348,825             6,781,825             6,781,825 Safe Routes To School PL‐00026 819,817                                 819,817 San Francisquito Creek Joint Powers Authority Ongoing Creek Projects PE‐22000 5,914                                         5,914 Sidewalk Repairs PO‐89003 495,000                                 585,907             1,080,907                300,000                300,000 Sign Reflectivity Upgrade PO‐11000 26,037                                     26,037 Street Lights Condition Assessment PE‐13014 220,000                                220,000 Street Lights Improvements PO‐05054 125,000                                 125,000 Street Maintenance PE‐86070 2,173,646                          2,173,646 Thermoplastic Lane Marking and Striping PO‐11001 153,000                                 153,000 Traffic Signal and Intelligent Transportation Systems PL‐05030 750,000                                 750,000                750,000                750,000 Transportation and Parking Improvements PL‐12000 500,000                                 500,000                250,000                250,000 University Avenue Parking Improvements PF‐14003 149,318                                 149,318 47,663,820        15,242,254       62,906,074        22,239,000          4,918,192        27,157,192

CAPITAL IMPROVEMENT FUND
Capital Improvement Fund Total
Item 29
Attachment A, Exhibit 2
and 3 - Amendments to
the City Manager's Fiscal
Year 2024 Proposed
Operating and Capital
Budgets
Item 29: Staff Report Pg. 41 Packet Pg. 852 of 911
Capital Improvement Plan FY 2023 Reappropriations to FY 2024 ATTACHMENT A, EXHIBIT 3 Project Title Project #
Expense
Reappropriation
Adjustment
(Proposed)
Expense
Reappropriation
Adjustment
(A2P)
Expense
Reappropriation
Adjustment
TOTAL
Revenue
Reappropriation
Adjustment
(Proposed)
Revenue
Reappropriation
Adjustment
(A2P)
Revenue
Reappropriation
Adjustment
TOTAL
Cubberley Field Restroom CB‐17002 368,222                                 368,222 Cubberley Repairs CB‐17001 198,796                                198,796 Cubberley Roof Replacements CB‐16002 1,552,600                              458,000             2,010,600              1,552,600             1,552,600 1,751,396                826,222            2,577,618             1,552,600             1,552,600 Airport Temporary Office Buildings AP‐22001 321,500                                321,500 Airport Zero Emission Vehicle Fleet Replacement Program AP‐23000 124,000                                124,000                 124,000                124,000 Automated Weather Observation System (AWOS) AP‐19000 88,000                                    88,000                   79,200                  79,200 533,500                533,500                 203,200                203,200 115 kV Electric Intertie EL‐06001 250,000                                250,000 Coleridge/Cowper/Tennyson 4/12kV Conversion EL‐14000 1,000,000                          1,000,000 Colorado Distribution Feeder Outlet Replacement EL‐22002 300,000                                300,000 Colorado Power Station Equipment Upgrades EL‐19001 800,000                                800,000 Colorado Substation Site Improvements EL‐19002 990,000                                990,000 East Meadow Circles 4/12kV Conversion EL‐17001 622,229                                   35,137                657,366 Electric Utility Geographic Information System EL‐02011 75,000                                     10,000                  85,000 Foothills Rebuild (Fire Mitigation) EL‐21001 1,500,000                              (60,000)             1,440,000 Inter‐substation Line Protection Relay EL‐17005 290,000                                290,000 Rebuild Underground District 24 EL‐10006 482,000                               (200,000)                282,000 Rebuild Underground District 26 EL‐16000 500,000                                500,000 Smart Grid Technology Installation EL‐11014 5,280,089                          5,280,089 Substation Breaker Replacement EL‐17002 1,090,000                          1,090,000 Substation Facility Improvements EL‐89044 800,000                                800,000 Substation Physical Security EL‐16003 3,774,575                            (245,036)             3,529,539 12,473,804             4,820,190          17,293,994
Gas Distribution System Improvements GS‐11002 305,796                                 200,000                505,796 Gas Main Replacement ‐ Project 24 GS‐14003 8,345,513                          8,345,513 305,796             8,545,513            8,851,309
Corporation Way System Upgrades and Pump Station SD‐21000 3,000,000                              119,195             3,119,195 Green Stormwater Infrastructure SD‐22001 2,066,351                            (200,000)             1,866,351              1,216,351             1,216,351 Storm Drainage System Replacement And Rehabilitation SD‐06101 578,924                                 578,924 West Bayshore Road Pump Station SD‐20000 1,069,995                          1,069,995 West Bayshore Road Trunk Line Improvements SD‐23000 819,400                                819,400 6,955,746                498,119            7,453,865             1,216,351             1,216,351 Wastewater General Equipment and Tools WC‐13002 58,941                                    58,941 Wastewater System Improvements WC‐15002 599,501                                599,501 658,442                658,442
Advanced Water Purification Facility WQ‐19003 16,644,000                           319,896          16,963,896           16,644,000                319,896           16,963,896 Headworks Facility Replacement WQ‐16002 4,757,000                          4,757,000              4,757,000             4,757,000 Horizontal Levee Pilot WQ‐22001 203,473                                203,473 Outfall Line Construction WQ‐19000 10,582,800                    10,582,800           10,582,800           10,582,800 Plant Repair, Retrofit, and Equipment Replacement WQ‐19002 5,766,526                              686,116             6,452,642 Primary Sedimentation Tank Rehabilitation WQ‐14003 2,628,000                          2,628,000 Secondary Treatment Upgrades WQ‐19001 619,380                             3,203,114             3,822,494                 619,380             3,203,114             3,822,494 38,573,179             6,837,126          45,410,305           32,603,180             3,523,010          36,126,190 Water Distribution System Improvements WS‐11003 456,529                               (105,000)                351,529 Water Main Replacement ‐ Project 28 WS‐14001 625,270                                 (65,000)                560,270 Water Main Replacement ‐ Project 29 WS‐15002 724,600                               (130,000)                594,600 Water Meters WS‐80015 346,221                                346,221 Water Regulation Station Improvements WS‐07000 307,036                                 (50,000)                257,036 Water System Supply Improvements WS‐11004 3,285,900                              (14,000)             3,271,900 Water Tank Seismic Upgrade and Rehabilitation WS‐09000 6,863,007                            (285,000)             6,578,007 12,608,563               (649,000)          11,959,563
City Council Chambers Upgrade TE‐19001 1,780,500                                 (9,590)             1,770,910 Computer Aided Dispatch (CAD) Upgrade TE‐23000 650,000                                650,000 Enterprise Resource Planning Upgrade TE‐19000 989,000                                989,000 Infrastructure Management System TE‐13004 144,360                                144,360 Radio Infrastructure Replacement TE‐05000 259,900                                259,900 Utilities Customer Bill System Improvements TE‐10001 150,570                                   35,247                185,817 Airport Enterprise Fund Total
Electric Fund Total

CUBBERLEY INFRASTRUCTURE FUND

AIRPORT FUND

ELECTRIC FUND
Cubberley Property Infrastructure Fund Total

GAS FUND

STORMWATER MANAGEMENT FUND

WASTEWATER COLLECTION FUND

WASTEWATER TREATMENT FUND
Gas Fund Total
Stormwater Management Fund Total
Wastewater Collection Fund Total
Wastewater Treatment Fund Total
Water Fund Total

WATER FUND

TECHNOLOGY FUND
Item 29
Attachment A, Exhibit 2
and 3 - Amendments to
the City Manager's Fiscal
Year 2024 Proposed
Operating and Capital
Budgets
Item 29: Staff Report Pg. 42 Packet Pg. 853 of 911
Capital Improvement Plan FY 2023 Reappropriations to FY 2024 ATTACHMENT A, EXHIBIT 3 Project Title Project #
Expense
Reappropriation
Adjustment
(Proposed)
Expense
Reappropriation
Adjustment
(A2P)
Expense
Reappropriation
Adjustment
TOTAL
Revenue
Reappropriation
Adjustment
(Proposed)
Revenue
Reappropriation
Adjustment
(A2P)
Revenue
Reappropriation
Adjustment
TOTAL
3,974,330 25,657 3,999,987 Scheduled Vehicle and Equipment Replacement ‐ Fiscal Year 2020 VR‐20000 30,000 30,000 Scheduled Vehicle and Equipment Replacement ‐ Fiscal Year 2021 VR‐21000 20,000 20,000 Scheduled Vehicle and Equipment Replacement ‐ Fiscal Year 2022 VR‐22000 100,000 100,000 Scheduled Vehicle and Equipment Replacement ‐ Fiscal Year 2023 VR‐23000 2,114,502 (23,068) 2,091,434 2,264,502 (23,068) 2,241,434 127,763,078 36,123,013 163,886,091 57,814,331 8,441,202 66,255,533

VEHICLE REPLACEMENT & MAINTENANCE FUND
All Funds Total
Vehicle Replacement & Maintenance Fund Total
Technology Fund Total
Item 29
Attachment A, Exhibit 2
and 3 - Amendments to
the City Manager's Fiscal
Year 2024 Proposed
Operating and Capital
Budgets
Item 29: Staff Report Pg. 43 Packet Pg. 854 of 911

TABLE OF ORGANIZATION
Table of Organization
Table of Organization
FY 2021
Actuals
FY 2022
Actuals
FY 2023
Adopted
Budget
FY 2024
Adopted
Budget
FY 2024
Change
FTE
FY 2024
Change %
General Fund
Administrative Services
Account Specialist 4.63 4.13 4.13 4.13 — —%
Account Specialist-Lead 3.45 3.45 3.45 3.45 — —%
Accountant 3.00 2.00 2.00 2.00 — —%
Administrative Assistant 1.00 1.00 1.00 1.00 — —%
Administrative Associate II 1.00 0.50 0.50 1.00 0.50 100.0% Administrative Associate III 1.00 1.00 1.00 1.00 — —%
Assistant Director Administrative Services 1.65 1.65 1.65 1.65 — —% Buyer 1.00 2.00 2.00 2.00 — —%
Chief Procurement Officer 1.00 1.00 1.00 1.00 — —%
Contracts Administrator*** 2.70 1.70 2.70 3.70 1.00 37.0% Director Administrative Services/CFO 0.80 0.80 0.80 0.80 — —% Director Office of Management and Budget 1.00 1.00 1.00 1.00 — —% Management Analyst 2.00 2.00 2.00 2.00 — —%
Manager Budget 2.00 2.00 2.00 2.00 — —%
Manager Real Property 1.00 1.00 1.00 1.00 — —%
Manager Revenue Collections 0.62 0.62 0.62 0.62 — —%
Manager Treasury, Debt & Investments 0.60 0.60 0.60 0.60 — —% Manager, Finance 1.00 1.00 1.00 1.00 — —%
Payroll Analyst 2.00 2.00 2.00 2.00 — —%
Performance Auditor II 1.00 — — — — —%
Senior Accountant 3.00 3.00 3.00 3.00 — —%
Senior Buyer 1.00 1.00 1.00 1.00 — —%
Senior Management Analyst 2.30 2.30 2.30 2.30 — —%
Storekeeper 1.00 1.00 2.00 2.00 — —%
Attachment A, Exhibit 4
Item 29
Attachment A, Exhibit 4 -
Table of Organization
Item 29: Staff Report Pg. 44 Packet Pg. 855 of 911

TABLE OF ORGANIZATION
Storekeeper-Lead 0.20 0.20 0.20 0.20 — —%
Warehouse Supervisor 0.20 0.20 0.20 0.20 — —%
Total Administrative Services 40.15 37.15 39.15 40.65 1.50 3.8% City Attorney
Assistant City Attorney*** 3.00 3.00 4.00 4.00 — —%
Chief Assistant City Attorney 1.00 1.00 1.00 1.00 — —%
City Attorney 1.00 1.00 1.00 1.00 — —%
Claims Investigator 1.00 1.00 1.00 1.00 — —%
Deputy City Attorney 1.00 1.00 — 0.50 0.50 —%
Legal Fellow 1.00 1.00 1.00 1.00 — —%
Secretary to City Attorney 1.00 1.00 1.00 1.00 — —%
Senior Management Analyst 1.00 1.00 1.00 1.00 — —%
Total City Attorney 10.00 10.00 10.00 10.50 0.50 5.0%
City Auditor
City Auditor 1.00 — — — — —%
Senior Performance Auditor 2.00 — — — — —%
Total City Auditor 3.00 — — — — —%
City Clerk
Administrative Associate III 2.00 2.00 2.00 2.00 — —%
Assistant City Clerk 1.00 1.00 1.00 2.00 1.00 100.0%
City Clerk 1.00 1.00 1.00 1.00 — —%
Deputy City Clerk 1.00 1.00 1.00 — (1.00) (100.0)%
Total City Clerk 5.00 5.00 5.00 5.00 — —%
City Manager
Administrative Assistant*** 2.00 2.00 2.00 3.00 1.00 50.0% Assistant City Manager 1.00 1.00 1.00 1.00 — —%
Table of Organization
FY 2021
Actuals
FY 2022
Actuals
FY 2023
Adopted
Budget
FY 2024
Adopted
Budget
FY 2024
Change
FTE
FY 2024
Change %
Attachment A, Exhibit 4
Item 29
Attachment A, Exhibit 4 -
Table of Organization
Item 29: Staff Report Pg. 45 Packet Pg. 856 of 911

TABLE OF ORGANIZATION
Assistant to the City Manager 2.00 1.00 3.00 3.00 — —%
Chief Communications Officer 1.00 1.00 1.00 1.00 — —%
City Manager 1.00 1.00 1.00 1.00 — —%
Deputy City Manager 1.00 1.00 1.00 1.00 — —%
Executive Assistant to the City Manager 1.00 1.00 1.00 1.00 — —% Manager Communications 1.00 1.00 1.00 1.00 — —%
Senior Management Analyst — — 1.00 1.00 — —%
Total City Manager 10.00 9.00 12.00 13.00 1.00 8.3%
Community Services
Administrative Assistant 1.00 1.00 1.00 1.00 — —%
Administrative Associate III 1.00 — — — — —%
Assistant Director Community Services 2.00 1.00 1.00 2.00 1.00 100.0% Building Serviceperson*** 1.00 1.00 1.00 2.00 1.00 100.0% Building Serviceperson-Lead*** 0.60 0.60 0.60 2.00 1.40 233.3% Coordinator Recreation Programs*** 4.00 4.00 4.00 5.75 1.75 43.8% Director Community Services 1.00 1.00 1.00 1.00 — —%
Division Manager Open Space, Parks & Golf* — — — 1.00 1.00 —% Heavy Equipment Operator 0.07 — — — — —%
Inspector, Field Services 2.00 2.00 2.00 2.00 — —%
Junior Museum & Zoo Educator* 3.60 3.25 4.10 4.85 0.75 18.3% Management Analyst 1.00 1.00 1.00 1.00 — —%
Management Assistant 1.00 1.00 1.00 1.00 — —%
Manager Community Services 5.00 5.00 5.00 5.00 — —%
Manager Community Services Senior Program 4.00 4.00 4.00 4.00 — —% Manager Human Services 1.00 1.00 1.00 1.00 — —%
Park Maintenance Person 6.00 6.00 6.00 6.00 — —%
Table of Organization
FY 2021
Actuals
FY 2022
Actuals
FY 2023
Adopted
Budget
FY 2024
Adopted
Budget
FY 2024
Change
FTE
FY 2024
Change %
Attachment A, Exhibit 4
Item 29
Attachment A, Exhibit 4 -
Table of Organization
Item 29: Staff Report Pg. 46 Packet Pg. 857 of 911

TABLE OF ORGANIZATION
Park Maintenance-Lead 1.00 1.00 1.00 1.00 — —%
Park Ranger 5.00 5.00 6.00 6.00 — —%
Parks/Golf Crew-Lead 2.00 2.00 2.00 2.00 — —%
Producer Arts/Science Program 12.00 11.00 12.25 9.50 (2.75) (24.4)% Program Assistant I*** 7.00 3.00 3.00 3.75 0.75 25.0%
Program Assistant II 4.00 4.00 4.00 4.00 — —%
Project Manager 0.10 0.10 0.10 0.10 — —%
Senior Management Analyst 1.00 1.00 1.00 1.00 — —%
Sprinkler System Representative 4.00 4.00 4.00 4.00 — —% Superintendent Community Services 2.00 2.00 2.00 2.00 — —% Superintendent Recreation 1.00 — — — — —%
Theater Specialist 2.00 2.00 2.00 5.00 3.00 150.0%
WGW Heavy Equipment Operator — 0.07 0.07 0.07 — —%
Total Community Services 75.37 67.02 70.12 78.02 7.90 11.3% Fire
40-Hour Captain — — 0.20 0.20 — —%
40-Hour Training Battalion Chief 1.00 1.00 1.00 1.00 — —% 40-Hour Training Captain 1.00 1.00 1.00 1.00 — —%
Administrative Assistant 1.00 1.00 1.00 1.00 — —%
Administrative Associate II 2.20 2.20 2.20 2.20 — —%
Administrative Associate III — — 0.20 0.20 — —%
Battalion Chief 3.00 3.00 3.00 3.00 — —%
Business Analyst 0.80 0.80 0.80 0.80 — —%
Deputy Chief/Fire Marshal 0.05 0.05 — — — —%
Deputy Director Technical Services Division 0.20 — 0.20 0.20 — —% Deputy Fire Chief 2.00 1.00 2.00 2.00 — —%
Table of Organization
FY 2021
Actuals
FY 2022
Actuals
FY 2023
Adopted
Budget
FY 2024
Adopted
Budget
FY 2024
Change
FTE
FY 2024
Change %
Attachment A, Exhibit 4
Item 29
Attachment A, Exhibit 4 -
Table of Organization
Item 29: Staff Report Pg. 47 Packet Pg. 858 of 911

TABLE OF ORGANIZATION
Emergency Medical Service Director 1.00 1.00 1.00 1.00 — —% Emergency Medical Services Data Specialist 1.00 1.00 1.00 1.00 — —% Fire Apparatus Operator 26.00 26.00 26.00 26.00 — —%
Fire Captain 21.00 20.00 20.00 20.00 — —%
Fire Chief 1.00 1.00 1.00 1.00 — —%
Fire Fighter 34.00 29.00 34.00 34.00 — —%
Fire Fighter Trainee — — 3.00 3.00 — —%
Fire Inspector 0.80 0.40 0.40 2.40 2.00 500.0%
Fire Marshal — — 0.05 0.05 — —%
Geographic Information System Specialist 0.50 0.50 0.50 0.50 — —% Hazardous Materials Inspector 0.30 0.30 0.70 0.70 — —%
Senior Management Analyst 1.00 1.00 1.00 1.00 — —%
Total Fire 97.85 90.25 100.25 102.25 2.00 2.0%
Human Resources
Administrative Assistant — — — 0.75 0.75 —%
Assistant Director Human Resources 1.00 1.00 1.00 1.00 — —% Director Human Resources/CPO 1.00 1.00 1.00 1.00 — —%
Human Resources Representative 3.00 2.00 2.00 4.00 2.00 100.0% Human Resources Technician 4.00 3.00 4.00 2.00 (2.00) (50.0)% Manager Employee Benefits 1.00 1.00 1.00 1.00 — —%
Manager Employee Relations 1.00 1.00 1.00 1.00 — —%
Senior Human Resources Administrator*** 3.00 3.00 3.00 4.00 1.00 33.3% Senior Management Analyst 2.00 2.00 2.00 2.00 — —%
Total Human Resources 16.00 14.00 15.00 16.75 1.75 11.7% Library
Administrative Assistant — — — 1.00 1.00 —%
Table of Organization
FY 2021
Actuals
FY 2022
Actuals
FY 2023
Adopted
Budget
FY 2024
Adopted
Budget
FY 2024
Change
FTE
FY 2024
Change %
Attachment A, Exhibit 4
Item 29
Attachment A, Exhibit 4 -
Table of Organization
Item 29: Staff Report Pg. 48 Packet Pg. 859 of 911

TABLE OF ORGANIZATION
Administrative Associate III 1.00 — 1.00 — (1.00) (100.0)% Assistant Director Library Services 1.00 — 1.00 — (1.00) (100.0)% Business Analyst 1.00 1.00 1.00 — (1.00) (100.0)%
Coordinator Library Programs 1.00 1.00 2.00 5.00 3.00 150.0% Director Libraries 1.00 1.00 1.00 1.00 — —%
Division Head Library Services 1.00 1.00 1.00 2.00 1.00 100.0% Librarian 6.00 6.00 7.00 4.00 (3.00) (42.9)%
Library Associate 7.00 6.00 6.00 10.00 4.00 66.7%
Library Specialist 11.50 10.50 12.50 8.00 (4.50) (36.0)% Management Analyst 1.00 1.00 1.00 1.00 — —%
Manager Library Services 3.00 3.00 3.00 3.00 — —%
Senior Business Analyst — — — 1.00 1.00 —%
Senior Librarian*** 8.00 6.00 6.00 8.00 2.00 33.3%
Supervising Librarian 4.00 4.00 4.00 5.00 1.00 25.0%
Total Library 46.50 40.50 46.50 49.00 2.50 5.4%
Office of Emergency Services
Director Office of Emergency Services 1.00 1.00 1.00 1.00 — —% Office of Emergency Services Coordinator 1.00 1.00 1.00 2.00 1.00 100.0% Program Assistant II 1.00 — — — — —%
Total Office of Emergency Services 3.00 2.00 2.00 3.00 1.00 50.0% Office of Transportation
Administrative Assistant 0.50 0.60 0.60 0.60 — —%
Associate Engineer 0.30 0.35 0.35 0.35 — —%
Associate Planner 0.45 0.40 0.40 0.40 — —%
Chief Transportation Official 0.70 0.70 0.70 0.70 — —%
Coordinator Transportation Systems
Management

1.25 0.65 0.65 0.65 — —%
Table of Organization
FY 2021
Actuals
FY 2022
Actuals
FY 2023
Adopted
Budget
FY 2024
Adopted
Budget
FY 2024
Change
FTE
FY 2024
Change %
Attachment A, Exhibit 4
Item 29
Attachment A, Exhibit 4 -
Table of Organization
Item 29: Staff Report Pg. 49 Packet Pg. 860 of 911

TABLE OF ORGANIZATION
Management Analyst* 0.50 0.50 0.50 — (0.50) (100.0)%
Parking Operations-Lead — 0.05 0.05 0.05 — —%
Project Engineer 0.45 0.25 0.25 0.25 — —%
Senior Engineer 0.20 0.20 0.55 0.55 — —%
Senior Management Analyst* — — — 0.50 0.50 —%
Senior Planner*** 0.50 0.15 0.15 1.40 1.25 833.3%
Traffic Engineering-Lead 0.35 0.35 — — — —%
Transportation Planning Manager 1.15 1.00 1.00 1.00 — —% Total Office of Transportation 6.35 5.20 5.20 6.45 1.25 24.0% Planning and Development Services
40-Hour Captain — — 0.80 0.80 — —%
Administrative Assistant 1.00 1.00 1.00 1.00 — —%
Administrative Associate I 1.00 1.00 1.00 — (1.00) (100.0)% Administrative Associate II* 2.80 2.80 2.80 0.80 (2.00) (71.4)% Administrative Associate III* 4.00 3.00 4.80 7.80 3.00 62.5% Assistant Chief Building Official 1.00 1.00 2.00 2.00 — —% Assistant Director PCE 1.00 1.00 1.00 1.00 — —%
Associate Engineer 0.20 — — 0.50 0.50 —%
Associate Planner 3.00 3.25 1.25 1.25 — —%
Building Inspector Specialist 6.00 6.00 8.00 — (8.00) (100.0)% Building/Planning Technician 3.00 2.00 2.50 2.50 — —%
Chief Building Official 1.00 1.00 1.00 1.00 — —%
Chief Planning Official 1.00 1.00 1.00 1.00 — —%
Code Enforcement Officer 2.00 — 1.00 1.00 — —%
Code Enforcement-Lead 1.00 1.00 1.00 1.00 — —%
Deputy Chief/Fire Marshal 0.80 0.80 — — — —%
Table of Organization
FY 2021
Actuals
FY 2022
Actuals
FY 2023
Adopted
Budget
FY 2024
Adopted
Budget
FY 2024
Change
FTE
FY 2024
Change %
Attachment A, Exhibit 4
Item 29
Attachment A, Exhibit 4 -
Table of Organization
Item 29: Staff Report Pg. 50 Packet Pg. 861 of 911

TABLE OF ORGANIZATION
Development Project Coordinator II 2.00 2.00 2.00 2.00 — —% Development Project Coordinator III 3.00 3.00 3.00 3.00 — —% Director Planning/Community Environment 1.00 1.00 1.00 1.00 — —% Engineer 0.52 0.52 0.52 0.52 — —%
Engineering Technician III 1.50 1.50 1.50 1.00 (0.50) (33.3)% Fire Inspector 3.20 1.60 1.60 1.60 — —%
Fire Marshal — — 0.80 0.80 — —%
Hazardous Materials Inspector 1.60 1.60 3.20 3.20 — —%
Industrial Waste Investigator 0.35 0.35 0.35 0.35 — —%
Inspector, Field Services 0.68 0.68 0.68 0.68 — —%
Landscape Architect Park Planner 0.50 0.50 0.50 0.50 — —% Manager Planning 4.00 4.00 4.00 4.00 — —%
Planner 4.00 4.00 5.00 5.00 — —%
Plans Check Engineer — — 1.00 1.00 — —%
Principal Planner 2.00 1.00 2.00 2.00 — —%
Program Assistant I 1.00 — — — — —%
Project Engineer 0.10 — — — — —%
Project Manager — — 0.50 0.50 — —%
Senior Building Inspector** — — — 8.00 8.00 —%
Senior Business Analyst 1.00 1.00 1.00 1.00 — —%
Senior Engineer 0.40 0.40 0.45 0.45 — —%
Senior Management Analyst 2.00 2.00 2.00 2.00 — —%
Senior Plan Check Engineer**,*** — — — 2.00 2.00 —%
Senior Planner* 3.60 3.65 4.65 7.65 3.00 64.5%
Supervisor Inspection and Surveying 0.25 0.25 0.25 0.25 — —% Supervisor of Code Enforcement** — — — 1.00 1.00 —%
Traffic Engineering-Lead 0.10 0.05 — — — —%
Table of Organization
FY 2021
Actuals
FY 2022
Actuals
FY 2023
Adopted
Budget
FY 2024
Adopted
Budget
FY 2024
Change
FTE
FY 2024
Change %
Attachment A, Exhibit 4
Item 29
Attachment A, Exhibit 4 -
Table of Organization
Item 29: Staff Report Pg. 51 Packet Pg. 862 of 911

TABLE OF ORGANIZATION
Transportation Planning Manager — 0.05 0.05 0.05 — —%
Total Planning and Development Services 61.60 54.00 65.20 71.20 6.00 9.2% Police
Administrative Assistant 1.00 1.00 1.00 1.00 — —%
Administrative Associate II 3.00 2.00 2.00 3.00 1.00 50.0% Animal Control Officer 3.00 2.00 2.00 2.00 — —%
Animal Control Officer-Lead 1.00 1.00 1.00 1.00 — —%
Assistant Police Chief 1.00 1.00 1.00 1.00 — —%
Business Analyst 1.20 1.20 2.20 2.20 — —%
Code Enforcement Officer 1.00 1.00 1.00 1.00 — —%
Communications Manager 1.00 — — — — —%
Communications Technician 1.00 — — — — —%
Community Service Officer 7.50 5.63 5.63 5.63 — —%
Court Liaison Officer* 1.00 1.00 1.00 2.00 1.00 100.0%
Crime Analyst 1.00 1.00 1.00 1.00 — —%
Deputy Director Technical Services Division 0.80 — 0.80 0.80 — —% Geographic Information System Specialist 0.50 0.50 0.50 0.50 — —% Police Agent 19.00 19.00 19.00 19.00 — —%
Police Captain 2.00 2.00 2.00 2.00 — —%
Police Chief 1.00 1.00 1.00 1.00 — —%
Police Lieutenant 5.00 4.00 4.00 4.00 — —%
Police Officer 50.00 39.00 43.00 45.00 2.00 4.7%
Police Records Specialist II 6.00 6.00 6.00 6.00 — —%
Police Records Specialist-Lead 1.00 1.00 1.00 1.00 — —% Police Sergeant 14.00 14.00 14.00 14.00 — —%
Program Assistant II 1.00 1.00 1.00 1.00 — —%
Table of Organization
FY 2021
Actuals
FY 2022
Actuals
FY 2023
Adopted
Budget
FY 2024
Adopted
Budget
FY 2024
Change
FTE
FY 2024
Change %
Attachment A, Exhibit 4
Item 29
Attachment A, Exhibit 4 -
Table of Organization
Item 29: Staff Report Pg. 52 Packet Pg. 863 of 911

TABLE OF ORGANIZATION
Property Evidence Technician 2.00 2.00 2.00 2.00 — —%
Public Safety Communications Manager 1.00 — 1.00 1.00 — —% Public Safety Dispatcher*** 16.00 12.00 14.00 16.00 2.00 14.3% Public Safety Dispatcher-Lead 4.00 4.00 4.00 4.00 — —%
Public Safety Program Manager 2.00 1.00 1.00 1.00 — —%
Senior Management Analyst 1.00 1.00 1.00 1.00 — —%
Total Police 149.00 124.33 133.13 139.13 6.00 4.5%
Public Works
Administrative Assistant 1.00 0.50 0.50 0.50 — —%
Administrative Associate I 0.10 — — — — —%
Administrative Associate II 2.65 2.65 2.65 2.65 — —%
Administrative Associate III 0.01 — — — — —%
Assistant Director Public Works 0.73 0.73 0.73 0.73 — —% Associate Engineer — — — 0.45 0.45 —%
Building Serviceperson-Lead 1.00 1.00 1.00 1.00 — —%
Building/Planning Technician — — 0.50 0.50 — —%
Cement Finisher 2.00 2.00 2.00 2.00 — —%
Cement Finisher-Lead 0.26 0.26 0.26 0.26 — —%
Coordinator Public Works Projects 1.50 1.50 1.50 1.50 — —% Director Public Works/City Engineer 1.00 1.00 1.00 1.00 — —% Electrician 0.80 0.80 0.80 0.80 — —%
Engineer 0.48 0.48 0.48 0.48 — —%
Engineering Technician III 1.75 1.75 1.75 1.80 0.05 2.9% Environmental Specialist — — 0.33 0.33 — —%
Equipment Operator 2.46 2.46 2.46 2.46 — —%
Facilities Carpenter 1.00 1.00 1.00 1.00 — —%
Table of Organization
FY 2021
Actuals
FY 2022
Actuals
FY 2023
Adopted
Budget
FY 2024
Adopted
Budget
FY 2024
Change
FTE
FY 2024
Change %
Attachment A, Exhibit 4
Item 29
Attachment A, Exhibit 4 -
Table of Organization
Item 29: Staff Report Pg. 53 Packet Pg. 864 of 911

TABLE OF ORGANIZATION
Facilities Maintenance-Lead 1.85 1.85 1.85 1.85 — —%
Facilities Painter 1.75 1.75 1.75 1.75 — —%
Facilities Technician 4.05 4.05 4.05 5.05 1.00 24.7%
Heavy Equipment Operator 2.33 2.10 2.10 2.10 — —%
Heavy Equipment Operator-Lead 0.85 0.85 0.85 0.85 — —%
Inspector, Field Services 0.11 0.11 0.11 0.11 — —%
Landscape Architect Park Planner 0.60 0.60 0.60 0.60 — —% Management Analyst 1.45 1.45 0.70 0.70 — —%
Manager Environmental Control Program — — 0.33 0.33 — —% Manager Facilities 0.90 0.90 0.90 0.90 — —%
Manager Maintenance Operations 1.20 1.20 1.20 1.20 — —% Manager Urban Forestry 1.00 1.00 1.00 1.00 — —%
Manager Watershed Protection 0.05 0.05 0.05 0.05 — —%
Project Manager 2.65 2.00 2.50 2.85 0.35 14.0%
Senior Engineer 0.60 0.60 0.60 0.60 — —%
Senior Management Analyst 1.11 1.11 1.11 1.11 — —%
Supervisor Inspection and Surveying 0.10 0.10 0.10 0.10 — —% Surveyor, Public Works 0.33 0.33 0.33 0.33 — —%
Traffic Controller Maintainer I 1.94 1.94 1.94 1.94 — —% Traffic Controller Maintainer II 2.00 1.00 1.00 1.00 — —% Tree Maintenance Person 1.00 1.00 1.00 1.00 — —%
Tree Trim/Line Clear 7.00 7.00 7.00 7.00 — —%
Tree Trim/Line Clear-Lead 1.00 1.00 1.00 1.00 — —%
WGW Heavy Equipment Operator — 0.23 0.23 0.23 — —%
Total Public Works 50.61 48.35 49.26 51.11 1.85 3.8%
Total General Fund 574.43 506.80 552.81 586.06 33.25 6.0% Table of Organization
FY 2021
Actuals
FY 2022
Actuals
FY 2023
Adopted
Budget
FY 2024
Adopted
Budget
FY 2024
Change
FTE
FY 2024
Change %
Attachment A, Exhibit 4
Item 29
Attachment A, Exhibit 4 -
Table of Organization
Item 29: Staff Report Pg. 54 Packet Pg. 865 of 911

TABLE OF ORGANIZATION
Enterprise Fund
Public Works
Account Specialist 0.30 — — — — —%
Accountant 0.40 0.70 0.70 0.70 — —%
Administrative Associate I 0.10 — 1.00 1.00 — —%
Administrative Associate II 2.15 2.15 2.15 2.15 — —%
Administrative Associate III 0.10 0.20 0.20 0.20 — —%
Airport Specialist II*** — — — 2.50 2.50 —%
Assistant Director Public Works 1.30 1.30 1.30 1.30 — —% Assistant Manager WQCP 2.00 2.00 2.00 2.00 — —%
Associate Engineer 3.00 3.00 3.00 3.05 0.05 1.7%
Chemist 3.00 2.00 2.00 3.00 1.00 50.0%
Deputy Chief/Fire Marshal 0.07 0.07 — — — —%
Electrician 3.00 3.00 3.00 3.00 — —%
Electrician-Lead 2.00 2.00 2.00 2.00 — —%
Engineer 0.90 0.90 0.90 1.90 1.00 111.1%
Engineering Technician III 0.25 0.25 0.25 0.20 (0.05) (20.0)% Environmental Specialist 2.00 2.00 2.33 2.33 — —%
Equipment Operator 0.54 0.54 0.54 0.54 — —%
Facilities Maintenance Lead 1.00 1.00 1.00 1.00 — —%
Facilities Technician*** 1.50 1.50 2.50 — (2.50) (100.0)% Fire Marshal — — 0.07 0.07 — —%
Hazardous Materials Inspector 0.04 0.04 0.04 0.04 — —%
Heavy Equipment Operator 0.90 0.90 0.90 0.90 — —%
Heavy Equipment Operator-Lead 1.15 1.15 1.15 1.15 — —%
Industrial Waste Inspector 3.00 3.00 3.00 3.00 — —%
Table of Organization
FY 2021
Actuals
FY 2022
Actuals
FY 2023
Adopted
Budget
FY 2024
Adopted
Budget
FY 2024
Change
FTE
FY 2024
Change %
Attachment A, Exhibit 4
Item 29
Attachment A, Exhibit 4 -
Table of Organization
Item 29: Staff Report Pg. 55 Packet Pg. 866 of 911

TABLE OF ORGANIZATION
Industrial Waste Investigator 1.15 1.15 1.15 1.15 — —%
Laboratory Technician WQC 3.00 3.00 3.00 3.00 — —%
Landfill Technician 1.00 1.00 1.00 2.00 1.00 100.0%
Management Analyst 2.30 2.30 2.30 2.30 — —%
Manager Airport 1.00 1.00 1.00 1.00 — —%
Manager Environmental Control Program 5.00 5.00 5.33 5.33 — —% Manager Laboratory Services 1.00 1.00 1.00 1.00 — —%
Manager Maintenance Operations 1.96 1.96 1.96 1.96 — —% Manager Solid Waste 1.00 1.00 1.00 1.00 — —%
Manager Water Quality Control Plant 1.00 1.00 1.00 1.00 — —% Manager Watershed Protection 0.95 0.95 0.95 0.95 — —%
Plant Mechanic 7.00 7.00 7.00 7.00 — —%
Program Assistant I 1.00 1.00 1.00 1.00 — —%
Program Assistant II 2.00 2.00 2.00 2.00 — —%
Project Engineer 1.83 1.83 1.83 2.83 1.00 54.6%
Project Manager 1.35 1.35 1.35 1.35 — —%
Senior Accountant 0.30 0.30 0.30 0.30 — —%
Senior Buyer 1.00 1.00 1.00 1.00 — —%
Senior Chemist 1.00 2.00 2.00 2.00 — —%
Senior Engineer 3.76 3.76 3.76 3.76 — —%
Senior Industrial Waste Investigator 1.00 1.00 1.00 1.00 — —% Senior Management Analyst 0.21 0.21 0.21 0.21 — —%
Senior Mechanic 1.00 1.00 1.00 1.00 — —%
Senior Operator WQC 6.00 6.00 6.00 6.00 — —%
Senior Technologist 1.00 1.00 1.00 1.00 — —%
Storekeeper 1.00 1.00 1.00 1.00 — —%
Street Maintenance Assistant 1.00 1.00 1.00 — (1.00) (100.0)% Table of Organization
FY 2021
Actuals
FY 2022
Actuals
FY 2023
Adopted
Budget
FY 2024
Adopted
Budget
FY 2024
Change
FTE
FY 2024
Change %
Attachment A, Exhibit 4
Item 29
Attachment A, Exhibit 4 -
Table of Organization
Item 29: Staff Report Pg. 56 Packet Pg. 867 of 911

TABLE OF ORGANIZATION
Street Sweeper Operator 1.63 1.63 1.63 1.63 — —%
Supervisor WQCP Operations 3.00 3.00 3.00 3.00 — —%
Surveyor, Public Works 0.12 0.12 0.12 0.12 — —%
Technologist 1.00 1.00 1.00 1.00 — —%
Traffic Controller Maintainer I 0.06 0.06 0.06 0.06 — —% WQC Plant Operator II 16.00 16.00 16.00 16.00 — —%
Zero Waste Coordinator 1.00 1.00 1.00 1.00 — —%
Total Public Works 101.32 101.32 103.98 106.98 3.00 2.9% Utilities
Account Specialist 1.70 1.00 1.00 1.00 — —%
Accountant 0.60 1.30 1.30 1.30 — —%
Administrative Assistant 1.00 1.00 1.00 1.00 — —%
Administrative Associate II 6.00 6.00 6.00 6.00 — —%
Assistant City Attorney — — 1.00 2.00 1.00 100.0%
Assistant Director Administrative Services 0.25 0.25 0.25 0.25 — —% Assistant Director Sustainability and Climate
Action***
— — — 1.00 1.00 —%
Assistant Director Utilities Customer Support
Services

1.00 1.00 1.00 2.00 1.00 100.0%
Assistant Director Utilities Engineering 1.00 1.00 1.00 1.00 — —% Assistant Director Utilities Operations 1.00 1.00 1.00 1.00 — —% Assistant Director Utilities/Resource
Management

1.00 1.00 1.00 1.00 — —%
Associate Sustainability Program Administrator — — 1.00 1.00 — —% Business Analyst 6.00 6.00 6.00 6.00 — —%
Cathodic Protection Technician Assistant 1.00 1.00 1.00 1.00 — —% Cathodic Technician 1.00 1.00 1.00 1.00 — —%
Cement Finisher 2.00 2.00 2.00 2.00 — —%
Table of Organization
FY 2021
Actuals
FY 2022
Actuals
FY 2023
Adopted
Budget
FY 2024
Adopted
Budget
FY 2024
Change
FTE
FY 2024
Change %
Attachment A, Exhibit 4
Item 29
Attachment A, Exhibit 4 -
Table of Organization
Item 29: Staff Report Pg. 57 Packet Pg. 868 of 911

TABLE OF ORGANIZATION
Contracts Administrator 0.70 0.70 0.70 0.70 — —%
Coordinator Utilities Projects 6.00 6.00 8.00 8.00 — —% Customer Service Representative 7.00 7.00 7.00 7.00 — —% Customer Service Specialist 2.00 2.00 2.00 2.00 — —%
Customer Service Specialist-Lead 2.00 2.00 2.00 2.00 — —% Deputy Chief/Fire Marshal 0.08 0.08 — — — —%
Deputy City Attorney 1.00 1.00 — 0.50 0.50 —%
Director Administrative Services/CFO 0.20 0.20 0.20 0.20 — —% Electric Heavy Equipment Operator 2.00 2.00 1.00 1.00 — —% Electric Project Engineer 4.00 4.00 8.00 8.00 — —%
Electric Underground Inspector 2.00 2.00 2.00 2.00 — —% Electric Underground Inspector-Lead 1.00 1.00 1.00 1.00 — —% Electrical Equipment Technician 1.00 1.00 1.00 1.00 — —% Electrician Assistant I 3.00 3.00 3.00 3.00 — —%
Engineer*** 4.00 4.00 4.00 5.00 1.00 25.0
Engineering Manager - Electric 1.00 1.00 1.00 1.00 — —% Engineering Manager - WGW 1.00 1.00 1.00 1.00 — —%
Engineering Technician III 3.00 3.00 3.00 3.00 — —%
Environmental Specialist — — 0.34 0.34 — —%
Equipment Operator — — 1.00 1.00 — —%
Fire Marshal — — 0.08 0.08 — —%
Gas and Water Meter Measurement and
Control Technician

4.00 4.00 4.00 4.00 — —%
Gas and Water Meter Measurement and
Control Technician - Lead

1.00 1.00 1.00 1.00 — —%
Hazardous Materials Inspector 0.06 0.06 0.06 0.06 — —%
Heavy Equipment Operator - Install/Repair 4.00 4.00 4.00 4.00 — —% Human Resources Representative — 1.00 1.00 1.00 — —%
Table of Organization
FY 2021
Actuals
FY 2022
Actuals
FY 2023
Adopted
Budget
FY 2024
Adopted
Budget
FY 2024
Change
FTE
FY 2024
Change %
Attachment A, Exhibit 4
Item 29
Attachment A, Exhibit 4 -
Table of Organization
Item 29: Staff Report Pg. 58 Packet Pg. 869 of 911

TABLE OF ORGANIZATION
Industrial Waste Investigator 0.50 0.50 0.50 0.50 — —%
Inspector, Field Services 5.00 — — — — —%
Inspector, WGW Utilities Field Svc — 5.00 5.00 5.00 — —% Lineperson/Cable Specialist 10.00 10.00 10.00 10.00 — —% Lineperson/Cable Specialist-Lead 4.00 4.00 4.00 4.00 — —% Maintenance Mechanic-Welding 2.00 2.00 2.00 2.00 — —%
Management Analyst — — 1.00 1.00 — —%
Manager Communications 1.00 1.00 1.00 1.00 — —%
Manager Customer Service 1.00 1.00 1.00 1.00 — —%
Manager Electric Operations 1.00 1.00 1.00 1.00 — —%
Manager Environmental Control Program — — 0.34 0.34 — —% Manager Information Technology — — — 1.00 1.00 —%
Manager Treasury, Debt & Investments 0.40 0.40 0.40 0.40 — —% Manager Utilities Compliance 1.00 1.00 1.00 1.00 — —%
Manager Utilities Credit & Collection 1.00 1.00 1.00 1.00 — —% Manager Utilities Operations WGW 1.00 1.00 1.00 1.00 — —% Manager Utilities Program Services 1.00 1.00 2.00 2.00 — —% Manager Utilities Strategic Business 1.00 1.00 1.00 1.00 — —% Manager Utilities Telecommunications 1.00 1.00 1.00 3.00 2.00 200.0% Meter Reader 6.00 6.00 6.00 5.00 (1.00) (16.7)%
Meter Reader-Lead 1.00 1.00 1.00 1.00 — —%
Metering Technician 3.00 3.00 2.00 2.00 — —%
Metering Technician-Lead 1.00 1.00 1.00 1.00 — —%
Offset Equipment Operator 0.48 0.48 0.48 0.48 — —%
Overhead Underground Troubleman 2.00 2.00 2.00 2.00 — —% Power Engineer 1.00 1.00 — — — —%
Principal Business Analyst 1.00 1.00 1.00 1.00 — —%
Table of Organization
FY 2021
Actuals
FY 2022
Actuals
FY 2023
Adopted
Budget
FY 2024
Adopted
Budget
FY 2024
Change
FTE
FY 2024
Change %
Attachment A, Exhibit 4
Item 29
Attachment A, Exhibit 4 -
Table of Organization
Item 29: Staff Report Pg. 59 Packet Pg. 870 of 911

TABLE OF ORGANIZATION
Principal Utilities Program Manager*** — — 1.00 — (1.00) (100.0)% Program Assistant I 1.50 1.50 1.50 2.00 0.50 33.3%
Program Assistant II 1.00 1.00 — — — —%
Project Engineer 5.00 5.00 5.00 5.00 — —%
Project Manager 0.75 0.75 0.75 0.75 — —%
Resource Planner 5.00 5.00 5.00 5.00 — —%
Restoration Lead 1.00 1.00 1.00 1.00 — —%
SCADA Technologist 2.00 2.00 — — — —%
Senior Accountant 0.70 0.70 0.70 0.70 — —%
Senior Business Analyst 3.00 3.00 3.00 3.00 — —%
Senior Electrical Engineer 4.00 5.00 5.00 5.00 — —%
Senior Engineer*** 5.00 5.00 6.00 5.00 (1.00) (16.7)%
Senior Management Analyst 0.70 0.70 0.70 0.70 — —%
Senior Marketing Analyst — — — 1.00 1.00 —%
Senior Mechanic 1.00 1.00 1.00 1.00 — —%
Senior Performance Auditor 1.00 — — — — —%
Senior Resource Planner 6.50 6.50 7.00 7.00 — —%
Senior Utilities Field Service Representative 1.00 1.00 1.00 1.00 — —% Senior Utilities System Operator** — — — 1.00 1.00 —%
Senior Water Systems Operator 2.00 2.00 2.00 2.00 — —%
Storekeeper 1.00 1.00 1.00 1.00 — —%
Storekeeper-Lead 0.80 0.80 0.80 0.80 — —%
Street Light, Traffic Signal & Fiber Technician 5.00 5.00 4.00 4.00 — —% Street Light, Traffic Signal & Fiber-Lead 2.00 2.00 2.00 2.00 — —% Substation Electrician 6.00 6.00 6.00 6.00 — —%
Substation Electrician-Lead 2.00 2.00 2.00 2.00 — —%
Supervising Electric Project Engineer 1.00 — — — — —%
Table of Organization
FY 2021
Actuals
FY 2022
Actuals
FY 2023
Adopted
Budget
FY 2024
Adopted
Budget
FY 2024
Change
FTE
FY 2024
Change %
Attachment A, Exhibit 4
Item 29
Attachment A, Exhibit 4 -
Table of Organization
Item 29: Staff Report Pg. 60 Packet Pg. 871 of 911

TABLE OF ORGANIZATION
Sustainability Programs Administrator — 4.00 5.00 5.00 — —% Tree Maintenance Person 1.00 1.00 1.00 1.00 — —%
Utilities Chief Operating Officer 1.00 1.00 1.00 1.00 — —% Utilities Compliance Technician 3.00 3.00 3.00 3.00 — —% Utilities Compliance Technician-Lead 1.00 1.00 1.00 1.00 — —% Utilities Credit/Collection Specialist 2.00 2.00 2.00 2.00 — —% Utilities Director 1.00 1.00 1.00 1.00 — —%
Utilities Engineer Estimator 5.00 5.00 5.00 5.00 — —%
Utilities Field Services Representative 5.00 5.00 5.00 5.00 — —% Utilities Install Repair-Lead-Welding Certified 2.00 2.00 3.00 3.00 — —% Utilities Install Repair-Welding Certified 3.00 3.00 3.00 3.00 — —% Utilities Install/Repair 10.00 10.00 10.00 10.00 — —%
Utilities Install/Repair Assistant 1.00 1.00 1.00 1.00 — —% Utilities Install/Repair-Lead 5.00 5.00 4.00 4.00 — —%
Utilities Key Account Representative 3.00 3.00 3.00 3.00 — —% Utilities Locator 3.00 3.00 3.00 3.00 — —%
Utilities Marketing Program Administrator 4.00 — — — — —% Utilities Safety Officer 1.00 1.00 1.00 1.00 — —%
Utilities Supervisor 12.00 12.00 12.00 12.00 — —%
Utilities System Analyst — — 2.00 2.00 — —%
Utilities System Operator 5.00 5.00 6.00 5.00 (1.00) (16.7)% Utility Engineering Estimator - Lead 1.00 1.00 1.00 1.00 — —% Warehouse Supervisor 0.80 0.80 0.80 0.80 — —%
Water System Operator II 4.00 4.00 4.00 4.00 — —%
WGW Heavy Equipment Operator 4.70 4.70 4.70 4.70 — —%
Total Utilities 257.42 257.42 267.60 273.60 6.00 2.2%
Total Enterprise Fund 358.74 358.74 371.58 380.58 9.00 2.4% Table of Organization
FY 2021
Actuals
FY 2022
Actuals
FY 2023
Adopted
Budget
FY 2024
Adopted
Budget
FY 2024
Change
FTE
FY 2024
Change %
Attachment A, Exhibit 4
Item 29
Attachment A, Exhibit 4 -
Table of Organization
Item 29: Staff Report Pg. 61 Packet Pg. 872 of 911

TABLE OF ORGANIZATION
Other Funds
Capital Project Fund
Administrative Assistant 0.15 0.65 0.65 0.65 — —%
Administrative Associate I 0.80 — — — — —%
Administrative Associate III 0.89 0.80 0.80 0.80 — —%
Assistant Director Public Works 0.72 0.72 0.72 0.72 — —% Associate Engineer 2.50 1.65 1.65 1.65 — —%
Associate Planner 0.30 0.35 0.35 0.35 — —%
Building Serviceperson*** 1.00 1.00 1.00 — (1.00) (100.0)% Building Serviceperson-Lead*** 1.40 1.40 1.40 — (1.40) (100.0)% Cement Finisher-Lead 0.74 0.74 0.74 0.74 — —%
Chief Transportation Official 0.30 0.30 0.30 0.30 — —%
Contracts Administrator 0.60 0.60 0.60 0.60 — —%
Coordinator Public Works Projects 1.30 1.30 1.30 1.30 — —% Coordinator Transportation Systems
Management

0.75 1.35 1.35 1.35 — —%
Engineer 3.10 2.10 3.10 3.10 — —%
Engineering Technician III 0.50 0.50 0.50 0.50 — —%
Facilities Technician 1.50 1.50 1.50 1.50 — —%
Inspector, Field Services 1.21 1.21 1.21 1.21 — —%
Landscape Architect Park Planner 0.90 0.90 0.90 0.90 — —% Management Analyst* 0.95 0.95 0.95 0.80 (0.15) (15.8)%
Manager Facilities 0.10 0.10 0.10 0.10 — —%
Manager Maintenance Operations 0.65 0.65 0.65 0.65 — —% Parking Operations-Lead 0.40 0.30 0.30 0.30 — —%
Project Engineer 7.62 7.92 7.92 7.92 — —%
Project Manager 1.15 0.80 0.80 1.45 0.65 81.3%
Table of Organization
FY 2021
Actuals
FY 2022
Actuals
FY 2023
Adopted
Budget
FY 2024
Adopted
Budget
FY 2024
Change
FTE
FY 2024
Change %
Attachment A, Exhibit 4
Item 29
Attachment A, Exhibit 4 -
Table of Organization
Item 29: Staff Report Pg. 62 Packet Pg. 873 of 911

TABLE OF ORGANIZATION
Senior Engineer 4.04 4.04 4.64 4.64 — —%
Senior Management Analyst* 0.60 0.60 0.60 0.75 0.15 25.0% Senior Planner 0.50 0.80 0.80 1.55 0.75 93.8%
Supervisor Inspection and Surveying 0.65 0.65 0.65 0.65 — —% Surveyor, Public Works 0.55 0.55 0.55 0.55 — —%
Traffic Engineering-Lead 0.55 0.60 — — — —%
Transportation Planning Manager 0.35 0.45 0.45 0.45 — —% Total Capital Project Fund 36.77 35.48 36.48 35.48 (1.00) (2.7)% General Liabilities Insurance Program Fund
Senior Management Analyst — — — 1.00 1.00 —%
Total General Liabilities Insurance Program
Fund
— — — 1.00 1.00 —%
Printing and Mailing Services
Manager Revenue Collections 0.10 0.10 0.10 0.10 — —%
Offset Equipment Operator 1.52 1.52 1.52 1.52 — —%
Total Printing and Mailing Services 1.62 1.62 1.62 1.62 — —% Special Revenue Funds
Account Specialist 1.87 1.37 1.37 1.37 — —%
Account Specialist-Lead 0.55 0.55 0.55 0.55 — —%
Administrative Assistant 0.35 0.25 0.25 0.25 — —%
Administrative Associate II 0.20 0.20 0.20 0.20 — —%
Associate Planner 0.25 — — — — —%
Community Service Officer 0.50 0.37 0.37 0.37 — —%
Coordinator Public Works Projects 0.20 0.20 0.20 0.20 — —% Electrician 0.20 0.20 0.20 0.20 — —%
Facilities Maintenance-Lead 0.15 0.15 0.15 0.15 — —%
Table of Organization
FY 2021
Actuals
FY 2022
Actuals
FY 2023
Adopted
Budget
FY 2024
Adopted
Budget
FY 2024
Change
FTE
FY 2024
Change %
Attachment A, Exhibit 4
Item 29
Attachment A, Exhibit 4 -
Table of Organization
Item 29: Staff Report Pg. 63 Packet Pg. 874 of 911

TABLE OF ORGANIZATION
Facilities Painter 0.25 0.25 0.25 0.25 — —%
Facilities Technician 0.45 0.45 0.45 0.45 — —%
Management Analyst* 0.35 0.35 0.35 — (0.35) (100.0)%
Manager Community Services Senior Program 1.00 1.00 1.00 1.00 — —% Manager Maintenance Operations 0.19 0.19 0.19 0.19 — —% Manager Revenue Collections 0.28 0.28 0.28 0.28 — —%
Parking Operations-Lead 0.60 0.65 0.65 0.65 — —%
Senior Management Analyst* — — — 0.35 0.35 —%
Senior Planner 0.40 0.40 0.40 0.40 — —%
Street Maintenance Assistant 2.00 2.00 2.00 2.00 — —%
Street Sweeper Operator 0.37 0.37 0.37 0.37 — —%
Transportation Planning Manager 0.50 0.50 0.50 0.50 — —% Total Special Revenue Funds 10.66 9.73 9.73 9.73 — —%
Technology Fund
Administrative Assistant 1.00 1.00 1.00 1.00 — —%
Assistant Director Administrative Services 0.10 0.10 0.10 0.10 — —% Business Analyst 1.00 1.00 1.00 1.00 — —%
Desktop Technician 6.00 6.00 6.00 6.00 — —%
Director Information Technology/CIO 1.00 1.00 1.00 1.00 — —% Management Analyst — — — 1.00 1.00 —%
Manager Information Technology 3.00 3.00 3.00 3.00 — —% Manager Information Technology Security 1.00 — — — — —% Principal Business Analyst 1.00 — — — — —%
Senior Business Analyst 2.00 2.00 2.00 2.00 — —%
Senior Management Analyst 1.00 1.00 1.00 1.00 — —%
Senior Technologist* 18.00 14.00 16.00 17.00 1.00 6.3%
Table of Organization
FY 2021
Actuals
FY 2022
Actuals
FY 2023
Adopted
Budget
FY 2024
Adopted
Budget
FY 2024
Change
FTE
FY 2024
Change %
Attachment A, Exhibit 4
Item 29
Attachment A, Exhibit 4 -
Table of Organization
Item 29: Staff Report Pg. 64 Packet Pg. 875 of 911

TABLE OF ORGANIZATION
*The FY 2023 Adopted Budget does not include City Council actions to amend staffing levels approved in the FY 2023 Mid-Year Budget Review (CMR 2212-0515). These positions appear as a base adjustment in the FY 2024 Proposed Budget. **The FY 2024 Budget includes new job classifications that require completion of appropriate review and potential discussions with bargaining groups. Proposals in this budget include estimated funding levels for financial planning purposes only and do not reflect the final terms of the proposed classifications. ***Positions approved by Finance Committee and/or City Council subsequent to the presentation of the FY 2024 Proposed Budget.

Technologist 1.00 — — — — —%
Total Technology Fund 36.10 29.10 31.10 33.10 2.00 6.4% Vehicle Replacement and Maintenance Fund
Assistant Director Public Works 0.25 0.25 0.25 0.25 — —% Assistant Fleet Manager 1.00 1.00 1.00 1.00 — —%
Equipment Maintenance Service Person 2.00 1.00 1.00 2.00 1.00 100.0% Fleet Services Coordinator 1.00 1.00 1.00 2.00 1.00 100.0% Management Analyst 0.20 0.20 0.20 0.20 — —%
Management Assistant 1.00 1.00 1.00 1.00 — —%
Manager Fleet 1.00 1.00 1.00 1.00 — —%
Motor Equipment Mechanic II 6.00 5.00 5.00 5.00 — —%
Motor Equipment Mechanic-Lead 2.00 2.00 2.00 1.00 (1.00) (50.0)% Project Manager 1.00 1.00 1.00 1.00 — —%
Senior Management Analyst 0.08 0.08 0.08 0.08 — —%
Total Vehicle Replacement and
Maintenance Fund

15.53 13.53 13.53 14.53 1.00 7.4%
Workers' Compensation Program Fund
Senior Human Resources Administrator 1.00 1.00 1.00 1.00 — —% Total Workers’ Compensation Program
Fund

1.00 1.00 1.00 1.00 — —%
Total Other Funds 101.68 90.46 93.46 96.46 3.00 3.2%
Total Citywide Positions 1,034.85 956.00 1,017.85 1,063.10 45.25 4.4% Table of Organization
FY 2021
Actuals
FY 2022
Actuals
FY 2023
Adopted
Budget
FY 2024
Adopted
Budget
FY 2024
Change
FTE
FY 2024
Change %
Attachment A, Exhibit 4
Item 29
Attachment A, Exhibit 4 -
Table of Organization
Item 29: Staff Report Pg. 65 Packet Pg. 876 of 911
Finance Committee
Staff Report
From: City Manager
Report Type: ACTION ITEMS
Lead Department: Administrative Services
Meeting Date: May 9, 2023
Report #:2304-1386
TITLE
Review and Recommend to Council to Approve the FY 2024 Proposed Municipal Fee Schedule Amendments as Part of the FY 2024 Budget

RECOMMENDATION
Staff recommends that the Finance Committee review amendments to the Municipal Fee Schedule for FY 2024 and make recommendations to Council for incorporation into the FY 2024 budget.

EXECUTIVE SUMMARY
This report presents the annual update to over 960 fees as part of the budget process. It highlights proposed changes to the FY 2024 Municipal Fee Schedule, which include 19 new fees for the Community Services Department and Office of Transportation, deletion of 3 fees in the Office of Transportation, and 237 fee adjustments. It is based on the general premise of exception reporting, which is reflected in the practice of applying a General Rate of Increase (GRI) to fees to keep up with the cost of service, new service delivery or changes to service delivery, and changes in cost recovery levels, and reporting out any fees that are proposed to stay the same or change by an amount other than the GRI of 7.5% for FY 2024. Recommended approval will be incorporated in the FY 2024 budget process and ultimately result in the fees for FY 2024 services.

BACKGROUND
The City charges fees for a variety of services provided, such as fees for photocopies, building inspection services, and room rentals. As part of the annual budget process, staff submit changes to the Municipal Fee Schedule for review, followed by final approval during City Council’s budget adoption.

In FY 2013, staff completed a cost of services study for most departments. Results from that study set the standards used by departments to review and calculate the City’s expenditures linked to a particular fee activity to determine the fee amount and cost recovery level. These expenditures represent the budgeted cost of staff time including salaries and benefits, related non-salary expenditures, department and citywide cost allocations to recuperate costs for department Attachment A, Exhibit 5
Item 29
Attachment A, Exhibit 5 -
Fiscal Year 2024
Municipal Fee Changes
Item 29: Staff Report Pg. 66 Packet Pg. 877 of 911
management oversight and internal support functions (e.g. purchasing, payroll, human resources).

Since its adoption in FY 2015, the User Fee Cost Recovery Level Policy has served as a guide for departments to update fees by ensuring proper alignment with user cost recovery levels. To maintain this alignment, departments periodically conduct an in-depth fee analysis or undergo a fee study. The Policy was last updated by Council in June 2019.1 Table 1: Summary of Municipal Fee Cost Recovery Policy
This annual report brings forward amendments to the Municipal Fee Schedule organized into three categories:
(1) New fees,
(2) Deletion of existing fees, and
1 Adoption of FY 2020 Budget & Municipal Fees https://www.cityofpaloalto.org/files/assets/public/agendasminutes-reports/reports/city-manager-reports-cmrs/year-archive/2019/10419.pdf?t=52421.18 Attachment A, Exhibit 5
Item 29
Attachment A, Exhibit 5 -
Fiscal Year 2024
Municipal Fee Changes
Item 29: Staff Report Pg. 67 Packet Pg. 878 of 911
(3) Changed fees to attain a cost recovery level consistent with other fees or based on a market study for similar services.

DISCUSSION
The development of the Municipal Fee Schedule for FY 2024 reflects department service realignments, as most fees across the City have been updated to maintain cost recovery levels.

The average increase of salaries and benefits from FY 2023 to FY 2024 was 7.5% and is the general rate of increase that is applied to most fees to maintain current cost recovery levels, as directed by the policy. Fees that were updated by a factor greater or lesser than 7.5% to realize a higher cost recovery level, or were adjusted based on a fee study, market study, or staff recommendation are further detailed in Attachment A. Budget proposals that will be discussed by the Finance Committee and City Council that result in an impact to fees have been identified and considered in staff’s analysis of fees.

New Fees
As identified in Table 2 below, nineteen (19) new fees are recommended to be added to the FY 2024 Municipal Fee Schedule for the Community Services Department (14 fees) and Office of Transportation (five fees).

Community Services Department recommended additions:
• Twelve fees for veterinary services for cats and dogs • One fee for community center rental lighting
• One fee for camp rentals
Office of Transportation recommended additions:
• Five fees for on-demand transportation and parking fares/passes Table 2: New Fees for FY 2024
Department Fee Type Fee Title FY 2024 Proposed Fee
Cost Recovery
Level
Community
Services
Veterinary
Medication
Brachycephalic Fee $75.00 per pet High
Community
Services
Adoption Cats
(5+ Years)
Resident: $50.00 per cat
Non-Resident: $50.00 per cat
High
Community
Services
Adoption Cats
(6 months - 5 years)
Resident: $125.00 per cat
Non-Resident: $125.00 per cat
High
Community
Services
Adoption Cats
(Two adopted at once)
Resident: $175.00 per cat
Non-Resident: $175.00 per cat
High
Community
Services
Adoption Cats
(Under 6 Months)
Resident: $150.00 per cat
Non-Resident: $175.00 per cat
High
Attachment A, Exhibit 5
Item 29
Attachment A, Exhibit 5 -
Fiscal Year 2024
Municipal Fee Changes
Item 29: Staff Report Pg. 68 Packet Pg. 879 of 911
Department Fee Type Fee Title FY 2024 Proposed Fee
Cost Recovery
Level
Community
Services
Adoption Dogs
(5+ Years)
Resident: $75.00 per dog
Non-Resident: $75.00 per dog
High
Community
Services
Adoption Dogs
(6 months - 5 years)
Resident: $150.00 per dog
Non-Resident: $175.00 per dog
High
Community
Services
Adoption Dogs
(Under 6 Months)
Resident: $150.00 per dog
Non-Resident: $250.00 per dog
High
Community
Services
Veterinary
Medication
Injectable Medication $18.00 - $58.00 each High
Community
Services
Lab Services Labwork - USG $17.00 each High
Community
Services
Community
Rental
Lighting Resident: $170.00 per use
Non-Resident: $220.00 per use
High
Community
Services
Veterinary
Medication
Rabbit Hemorrhagic
Disease Vaccine
$150.00 - $250.00 each High
Community
Services
Animal
Transport
Specialty Animal Program
Fee
$150.00 - $250.00 each High
Community
Services
Community
Rental
Towle Camp Group
(16 People)
$50.00 per day High
Office of
Transportation
On-Demand
Transit
Discounted Fare
(age 65+)
$1.00 per passenger trip High
Office of
Transportation
On-Demand
Transit
Monthly Pass $65.00 per month High
Office of
Transportation
On-Demand
Transit
On-Demand Transit
(Palo Alto Link)
$0.00 - $3.50 per passenger trip High
Office of
Transportation
On-Demand
Transit
One-Way fare $3.50 per passenger trip High
Office of
Transportation
On-Demand
Transit
Weekly Pass $20.00 per week High
Deleted Fees
Sixteen (16) fees in the Community Services Department and three (3) fees in the Office of Transportation are recommended to be deleted in the FY 2024 Municipal Fee Schedule. Each fee, and the justification for its deletion, is detailed in Table 3 below.

Table 3. Deletion of Fees for FY 2024
Department Fee Title Justification
Community
Services
Common – Procedures – Special Prescription Diets Vendor recommended Community
Services
Bandages – Paws Consolidate into new fee “Bandage.”
Attachment A, Exhibit 5
Item 29
Attachment A, Exhibit 5 -
Fiscal Year 2024
Municipal Fee Changes
Item 29: Staff Report Pg. 69 Packet Pg. 880 of 911
Department Fee Title Justification
Community
Services
Bandages – Robert Jones Consolidate into new fee “Bandage.” Community
Services
Bandages – Splint Consolidate into new fee “Bandage.”
Community
Services
Common Procedures – Incubator/ICU Cage with O2 Vendor recommended Community
Services
Common Procedures - Intensive Care (additional) Vendor recommended Community
Services
Dogs & Cats Changed to multiple fees based on age
criteria
Community
Services
Injections - IM & SQ Consolidated into new fee “Injectable Medication.”
Community
Services
Injections - IV Consolidated into new fee “Injectable
Medication.”
Community
Services
Injections - IV solu-delta cortef 100mg Consolidated into new fee “Injectable Medication.”
Community
Services
Injections – IV solu-delta cortef 500mg Consolidated into new fee “Injectable Medication.”
Community
Services
Fluid Therapy – IVAC Set Up and Use Vendor recommended
Community
Services
Labwork – Multistick Urinalysis Consolidated into new fee “Labwork - Urine Dipstick.”
Community
Services
Labwork - Azostick or Dextrostick Consolidated into new fee “Labwork - Urine Dipstick.”
Community
Services
Microchip Rescue Group Consolidated into existing “Microchip” fee.

Community
Services
Rx for Clinic Consolidated into “Oral Prescription
Medication.”
Office of
Transportation
Downtown RPP - Daily Employee Parking Permit Permit will no longer be offered.

Office of
Transportation
Evergreen Park - Mayfield RPP Daily Employee
Parking Permit
Permit will no longer be offered.

Office of
Transportation
Southgate RPP - Daily Employee
Parking Permit
Permit will no longer be offered.

Changed Fees
235 fees are recommended to be adjusted by a factor other than the 7.5% to adjust for the general change in salary and benefits adjustments between FY 2023 and FY 2024. Changes to these fees as detailed in Attachment A generally reflect changes to:
(1) Attain a cost recovery level consistent with other fees; (2) Align with a market study;
Attachment A, Exhibit 5
Item 29
Attachment A, Exhibit 5 -
Fiscal Year 2024
Municipal Fee Changes
Item 29: Staff Report Pg. 70 Packet Pg. 881 of 911
(3) Modify the fee structure to align with current service delivery; or (4)Hold the fee flat to avoid discouraging use of the service or activity.

Each fee is listed by name along with the Adopted FY 2023 rate, the Proposed FY 2024 rate, the percentage change, and the fee change justification in Attachment A. The 235 changed fees detailed in the attachment are for the following departments: five in Administrative Services, four in City Clerk, 115 in Community Services, seven in Fire, 15 in Library, 14 in non-departmental, 45 in Office of Transportation, 10 in Planning and Development Services, 12 in Police, and 8 in Public Works.

Partner Agencies or Vendor Fees
The City may form partnerships to provide services it wishes to maintain but not provide directly using City staff. While the City no longer directly administers these services, the fees may still be included in the Municipal Fee Schedule. Changes to these fees are based on the contract terms, such as Community Services animal shelter fees, which were changed based on the market value for providing animal care services or held at the same level at the shelter operator’s recommendation; Community Services golf course fees, which are adjusted to align with the upper and lower limits of the course’s dynamic, demand-based pricing model. Since these fees are governed by the contract through which partner agencies or vendors provide the service, they are discussed in Attachment B.

Parking In-Lieu fees
Palo Alto Municipal Code (PAMC) Chapter 16.57.0302 requires that the Parking In-Lieu Fee be recalculated in the event the City Council approved the construction of a public parking structure.

Per the Municipal Code, the fee shall be adjusted at the time the construction contract is awarded to include actual costs to date, plus the projected construction cost, and authorized contingency.

A second recalculation must occur after the project is completed, based on actual design and construction costs incurred. The recalculated fee may be higher or lower than the initial fee.

In December 2018, Council awarded a construction contract to Swinerton Builders3 for the California Avenue Area Parking Garage. The total project cost was calculated per PAMC

16.57.0302 and includes design costs plus additional services, the construction bid with authorized contingency, and all other staff and administrative costs incurred. This calculation was done and approved as part of the FY 2020 budget development process4. The cost per parking space was calculated at $106,171 for the FY 2020 Adopted Municipal Fee Schedule. The California Avenue Parking Garage was completed and opened in December 2020. Staff has completed all project close-out documents and recalculated the Parking In-Lieu Fee at $105,811. After adding the appropriate construction cost indexes for the San Francisco Bay Area for FY 2021 through FY 2 Municipal Code 16.57.030 https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0-74866 3 CMR 9688 https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/reports/city-managerreports-cmrs/year-archive/2018/id.-9688-350-sherman-ave-garage-construction.pdf?t=62452.05 4 CMR 10225 https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/reports/city-managerreports-cmrs/year-archive/2019/10225.pdf Attachment A, Exhibit 5
Item 29
Attachment A, Exhibit 5 -
Fiscal Year 2024
Municipal Fee Changes
Item 29: Staff Report Pg. 71 Packet Pg. 882 of 911
2023, the revised fee was set at $124,275. Adding the respective construction cost index for FY 2024 brings the fee to $130,823.

Development Impact and In-Lieu Fees
In the Planning and Development Services Department, impact fees (i.e., community center, park, library, and citywide transportation impact fees) and in-lieu fees (parking and housing inlieu, parkland dedication) were increased by 5.27% to reflect the most recently published Construction Cost Index (CCI) for the San Francisco Bay Area, as calculated by the Engineering News Record. This is in accordance with Municipal Code 16.64.1105, as amended on November 28, 20166, to standardize when these fees are paid, bring uniformity to the calculation in effect, bring uniformity to the annual adjustment rate, and other updates. Since these fees are governed by the applicable Municipal Code section, they are not discussed in Attachment A.

The Park, Library, and Community Center impact fee increases proposed for FY 2024 do not yet reflect the changes that Council approved on June 13, 20227, including (1) new fee categories; (2) increased land valuation for new park acquisition; and (3) a square foot basis (instead of a per housing unit basis) to calculate the fees. The Council directed staff to conduct and economic feasibility study before implementing these changes. The economic feasibility study has not been completed, and staff will return to Council upon completion. The fees can be updated upon an amendment to the Municipal Fee Schedule.

FISCAL IMPACT
This action aligns fees with expense increases associated with these services. It works to ensure the City can maintain cost recovery levels, and is part of the FY 2024 Proposed Operating Budget.

POLICY IMPLICATIONS
These recommendations are consistent with existing City policies. Where a fee or charge is subject to Proposition 26, the amount of the new or increased fee or charge is no more than necessary to cover the reasonable cost of the City service, and the manner in which those costs are allocated to a payer bears a fair and reasonable relationship to the payer’s burden on, or benefits received from, the City service funded by the fee. Certain types of fees, such as fines, penalties and/or late charges, or charges imposed for entrance to or use of, as well as the purchase, rental, or lease of local government property, are expressly exempted from the requirements of Proposition 26. These types of fees are more typically governed by local market rates, reasonableness, and potentially other policy factors.

STAKEHOLDER ENGAGEMENT
Staff has coordinated internally with budget and management staff in each department citywide 5 Municipal Code 16.64.110 https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0-75337 6 CMR 7518 https://www.cityofpaloalto.org/civicax/filebank/documents/54800 7 CMR 14074 https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/agendas-minutes/citycouncil-agendas-minutes/2022/20220613/20220613pccsm-final-amended-linked.pdf Attachment A, Exhibit 5
Item 29
Attachment A, Exhibit 5 -
Fiscal Year 2024
Municipal Fee Changes
Item 29: Staff Report Pg. 72 Packet Pg. 883 of 911
to develop the recommendations in this report. Conversations with the City Council throughout May and June prior to the adoption of the FY 2024 Operating and Capital Budgets and Municipal Fee Schedule allow for public participation in this annual process. Staff will also comply with notice requirements under state law for amending the fees, including the Mitigation Fee Act.

ENVIRONMENTAL REVIEW
This activity is not a project under California Environmental Quality Act (CEQA) as defined in CEQA Guidelines, section 15378, because it has no potential for resulting in either a direct or reasonably foreseeable indirect physical change in the environment.

ATTACHMENTS
Attachment A: Municipal Fee Schedule Amendments for FY 2024 Changed Fees Attachment B: Municipal Fee Schedule Amendments for FY 2024 Partner Agency or Vendor Changed Fees
APPROVED BY:

Kiely Nose, Assistant City Manager
Attachment A, Exhibit 5
Item 29
Attachment A, Exhibit 5 -
Fiscal Year 2024
Municipal Fee Changes
Item 29: Staff Report Pg. 73 Packet Pg. 884 of 911
Attachment A: Page 1 of 3
Municipal Fee Schedule Amendments for FY 2024 Changed Fees ATTACHMENT A Administrative Services
Fee Title FY 2023 Adopted FY 2024 Proposed % Change Justification Budget Book $40.00 each $46.00 each 15.0% Fees aligned to cover material and staffing costs Mailing (Certified) $3.75 each $4.15 each 10.7%
Returned Payment Charge (CA Civil Code Section 1719) $25.00 each $25.00 each 0.0% Tobacco Retail Permit One-time application fee $347. Annual permit fee $434. One-time application fee $347. Annual permit fee $434. 0.0% Fee set by outside agency
Business Registry Fee $50.00 per business $50.00 per business 0.0% Fee set by Council policy City Clerk
Fee Title FY 2023 Adopted FY 2024 Proposed % Change Justification Domestic Partners Registration Fee $38.00 each $38.00 each 0.0% Keep fees flat due to low volume Candidate Filing Fee $25.00 each $25.00 each 0.0% To avoid discouraging use Certification Fee $11.00 each $11.00 each 0.0% To avoid discouraging use Fair Political Practices Commission Photocopies $0.10 per page $0.10 per page 0.0% Fee set by outside agency Community Services
Fee Title FY 2023 Adopted FY 2024 Proposed % Change Justification A. Vehicle Entry - Daily Fee - Vehicle Capacity 9
passengers or less
$6.00 each $6.00 each 0.0%
B. Vehicle Entry - Daily Fee - Vehicle Capacity 10 - 24 passengers
$30.00 each $30.00 each 0.0%
C. Vehicle Entry - Daily Fee - Vehicle Capacity 25 or more passengers with a group permit
$60.00 each $60.00 each 0.0%
To avoid discouraging use
Canoe (Foothills Nature Preserve Only) $20.00 per hour $22.00 per hour 10.0% Field Trips $200.00 per group $263.00 per group 31.5%
Align fee to actual costs
Synthetic Turf Field - Palo Alto Based Youth Sports
Organizations
Resident Fee: $40.00 per hour
Non-Resident Fee: Not Available
Resident Fee: $40.00 per hour
Non-Resident Fee: Not Available

0.0% Fee recently increased; maintain cost recovery level Organic Garden Clean-up/Security Deposit $100.00 - $200.00 per garden plot $100.00 - $200.00 per garden plot 0.0% Teen Center Membership - Monthly $5.00 - $10.00 per month $5.00 - $10.00 per month 0.0% Teen Center Membership - School Year $70.00 each $70.00 each 0.0% Towle Camp (8 People) $30.00 per day $30.00 per day 0.0% To avoid discouraging use
Fire
Fee Title FY 2023 Adopted FY 2024 Proposed % Change Justification Alarm Registration Fee - New $56.00 per incident $56.00 per incident 0.0% Alarm Registration Fee - Renewal $42.00 per incident $42.00 per incident 0.0% Alarm Registration Late Fee $20.00 per incident $20.00 per incident 0.0% Alarm Reinstatement Fee $50.00 per incident $50.00 per incident 0.0% Keep fees flat due to recent rollout
Returned Check Fee $25.00 per incident $25.00 per incident 0.0% Fee set by outside agency Engine Company Second Reinspection $279.00 per hour $279.00 per hour 0.0% Keep fee flat due to cost recovery level Paramedic Internship Fee $1,000.00 each $1,000.00 each 0.0% To avoid discouraging use Library
Fee Title FY 2023 Adopted FY 2024 Proposed % Change Justification Billing Fee for Overdue Items $5.00 per item $5.00 per item 0.0% Collection Agency Processing Fee $10.00 per item $12.00 per item 20.0% Damaged and Lost Materials - LINK+ $115.00 per item $115.00 per item 0.0% Fees set by outside agency
Expired Hold Fee $1.00 per item $1.00 per item 0.0%
Laser Prints - Black & White $0.15 per page $0.15 per page 0.0% Laser Prints - Color $0.50 per page $0.50 per page 0.0% Mitchell Park Library Community Room
Resident Fee: $66.00 per hour
Non-Resident Fee: $99.00 per hour
Resident Fee: $66.00 per hour
Non-Resident Fee: $99.00 per hour

0.0%
Mitchell Park Library Community Room - Full Day Rental
Resident Fee: $330.00 per day
Non-Resident Fee: $494.00 per day
Resident Fee: $330.00 per day
Non-Resident Fee: $494.00 per day

0.0%
Overdue Materials - In House Laptops $0.30 per hour $0.30 per hour 0.0% Photography/Filming - Space Rental Fee $100.00 - $2,000.00 per session $100.00 - $2,000.00 per session 0.0% Replacement Library Card $1.00 each $1.00 each 0.0%
To avoid discouraging use
Attachment A, Exhibit 5
Item 29
Attachment A, Exhibit 5 - Fiscal Year
2024 Municipal Fee Changes
Item 29: Staff Report Pg. 74 Packet Pg. 885 of 911
Attachment A: Page 2 of 3
Municipal Fee Schedule Amendments for FY 2024 Changed Fees ATTACHMENT A Rinconada Library Community Room
Resident Fee: $96.00 per hour
Non-Resident Fee: $143.00 per hour
Resident Fee: $96.00 per hour
Non-Resident Fee: $143.00 per hour

0.0%
Rinconada Library Community Room - Full Day Rental
Resident Fee: $478.00 per day
Non-Resident Fee: $716.00 per day
Resident Fee: $478.00 per day
Non-Resident Fee: $716.00 per day

0.0%
Room Cleaning & Damage Deposit $306.00 - $3,060.00 per deposit $306.00 - $3,060.00 per deposit 0.0% Room Cleaning Fee - Add on $80.00 - $500.00 per event $80.00 - $500.00 per event 0.0% Office of Transportation (OOT)
Fee Title FY 2023 Adopted FY 2024 Proposed % Change Justification All Downtown and SOFA Garages and Lots - One Day
Parking Permit
$25.00 per day $0.00 - $25.00 per day 0.0% Provide flexibility in adjustment of pricing based on market conditions.

All Downtown and SOFA Lots and Garages Annual
Parking Permit
$900.00 per year $900.00 per year 0.0%
All Downtown and SOFA Lots and Garages Reduced-Price
Annual Parking Permit
$225.00 per year $225.00 per year 0.0%
Bicycle Training (or other training TBD) $17.00 - $80.00 per class $17.00 - $80.00 per class 0.0% FY 2024 pricing based on CMR #11795
(November 1, 2021)
California Avenue Area All Garages and Lots - Daily
Parking Permit
$25.00 per day $0 - $25 per day 0.0% Provide flexibility in adjustment of pricing based on market conditions.

California Avenue Area All Garages and Lots Annual
Parking Permit
$650.00 per year $650.00 per year 0.0%
California Avenue Area All Garages and Lots ReducedPrice Annual Parking Permit $162.50 per year $162.50 per year 0.0%
FY 2024 pricing based on CMR #11795
(November 1, 2021)
Charleston Arastradero - Commercial $0.46 per sq. ft $0.49 per sq. ft 6.5% Provide flexibility in adjustment of pricing based on market conditions.

College Terrace RPP - Annual Resident Parking Permit $50.00 per year $50.00 per year 0.0% College Terrace RPP Daily Resident Parking Permit $5.00 per day $5.00 per day 0.0% Crescent Park NOP - Annual Resident Parking Permit $50.00 per year $50.00 per year 0.0% Crescent Park NOP Daily Resident Parking Permit $5.00 per day $5.00 per day 0.0% Downtown RPP - Annual Resident Parking Permit $50.00 per year $50.00 per year 0.0% Downtown RPP - Daily Resident Parking Permit $5.00 per day $5.00 per day 0.0% Downtown RPP - Reduced-Price Employee Parking
Permit
$131.25 each $131.25 each 0.0%
Downtown RPP Full Price Employee Parking Permit $525.00 each $525.00 each 0.0% Evergreen Park - Mayfield RPP Annual Resident Parking
Permit
$50.00 per year $50.00 per year 0.0%
Evergreen Park - Mayfield RPP Daily Resident Parking
Permit
$5.00 per day $5.00 per day 0.0%
Evergreen Park - Mayfield RPP Full Price Employee
Parking Permit
$375.00 each $375.00 each 0.0%
Evergreen Park - Mayfield RPP Reduced-Price Employee
Parking Permit
$93.75 each $93.75 each 0.0%
Old Palo Alto RPP - Annual Resident Parking Permit $50.00 per year $50.00 per year 0.0% Old Palo Alto RPP - Daily Resident Parking Permit $5.00 per day $5.00 per day 0.0% Southgate RPP - Annual Resident Parking Permit $50.00 per year $50.00 per year 0.0% Southgate RPP - Daily Resident Parking Permit $5.00 per day $5.00 per day 0.0% Southgate RPP - Full Price Employee Parking Permit $375.00 each $375.00 each 0.0% Southgate RPP - Reduced Price Employee Parking Permit $93.75 each $93.75 each 0.0% Standard On-street Disabled Parking Space $1,010.00 each $1,010.00 each 0.0% FY 2024 pricing based on CMR #11795
(November 1, 2021)
Planning and Development Services
Fee Title FY 2023 Adopted FY 2024 Proposed % Change Justification A. $1.00 - $25,000.00 Permit Valuation $1.00 per unit $1.00 per unit 0.0% B. $25,001.00 - $50,000.00 Permit Valuation $2.00 per unit $2.00 per unit 0.0% C. $50,001.00 - $75,000.00 Permit Valuation $3.00 per unit $3.00 per unit 0.0% D. $75,001.00 - $100,000.00 Permit Valuation $4.00 per unit $4.00 per unit 0.0% E. Each $25,000.00 Increment or Fraction Thereof Above
$100,000.00
$1.00 per unit $1.00 per unit 0.0%
F. Minimum $1.00 per unit $1.00 per unit 0.0%
SB 1186 Mandated Fee $4.00 each $4.00 each 0.0%
SB 330 Fee $2,961.84 each $2,961.84 each 0.0%
Fees set by outside agency
Attachment A, Exhibit 5
Item 29
Attachment A, Exhibit 5 - Fiscal Year
2024 Municipal Fee Changes
Item 29: Staff Report Pg. 75 Packet Pg. 886 of 911
Attachment A: Page 3 of 3
Municipal Fee Schedule Amendments for FY 2024 Changed Fees ATTACHMENT A Parkland Dedication Fee - Land Single Family: 531 sq. ft. per unit Multi-Family: 366 sq. ft. per unit
Single Family: 531 sq. ft. per unit
Multi-Family: 366 sq. ft. per unit

0.0% FY 2024 pricing based on CMR #11795
(November 1, 2021)
Police
Fee Title FY 2023 Adopted FY 2024 Proposed % Change Justification Concealed Weapons Permit Application - New $30.00 per application $30.00 per application 0.0% Concealed Weapons Permit Application - Renewal $20.00 per application $20.00 per application 0.0% Fee in line with that of neighboring jurisdictions Department of Justice Fingerprint and Rolling Fee $69.00 each $52.00 each -24.6% OPM/DOD Background Check $5.00 per application $5.00 per application 0.0% Report Copy Fee $14.00 each $15.00 each 7.1%
Secondhand Dealer - DOJ $300.00 per application $300.00 per application 0.0% State Mandated Fees - First Offense $35.00 per occurrence $35.00 per occurrence 0.0% State Mandated Fees - Second Offense $50.00 per occurrence $50.00 per occurrence 0.0% State Mandated Fees - Third and Subsequent Offenses $100.00 per occurrence $100.00 per occurrence 0.0% Subpoena Fee $24.00 per hour $24.00 per hour 0.0%
Fee set by outside agency
Temporary Street Closure $124.00 - $1,474.00 plus cost to provide certain services $124.00 - $1,474.00 plus cost to provide certain services 0.0% Maintain cost recovery level Vehicle Repossession Receipt $15.00 each $15.00 each 0.0% Fee set by outside agency Public Works
Fee Title FY 2023 Adopted FY 2024 Proposed % Change Justification A. Pavement Condition: Poor $12.00 per square foot $13.00 per square foot 8.3% B. Pavement Condition: Fair/At-Risk $15.00 per square foot $16.00 per square foot 6.7% C. Pavement Condition: Good $18.00 per square foot $19.00 per square foot 5.6% D. Pavement Condition: Very Good - Excellent $25.00 per square foot $27.00 per square foot 8.0% Electric Vehicle Charger Connection $0.00 to $2.00 per connection $0.00 to $2.00 per connection 0.0% Electric Vehicle Charger Connection Overstay $0.00 to $5.00 per hour $0.00 to $5.00 per hour 0.0% Electric Vehicle Charging $0.23 per kilowatt hour $0.23 per kilowatt hour 0.0% Service Lateral Connection $1,650.00 each $1,681.00 each 1.9% Adjustment of labor and materials costs.

Attachment A, Exhibit 5
Item 29
Attachment A, Exhibit 5 - Fiscal Year
2024 Municipal Fee Changes
Item 29: Staff Report Pg. 76 Packet Pg. 887 of 911
Attachment B: Page 1 of 2
Municipal Fee Schedule Amendments for FY 2024 Partner Agency or Vendor Changed Fees ATTACHMENT B Community Services
Fee Title FY 2023 Adopted FY 2024 Proposed %
Change
Justification
48-Hour Cancellation Fee (non-refundable) $25.00 per pet $25.00 per pet 0% Fee set by vendor A. Domestic Animals (up to 20lbs) $81.00 per pet $81.00 per pet 0% Fee set by vendor A. Neuter (0lbs - 50lbs) $100.00 per pet $100.00 per pet 0% Fee set by vendor Adoption Hold Fee $25.00 per pet $25.00 per pet 0% Fee set by vendor Antibiotic Injection $18.00 per pet $18.00 per pet 0% Fee set by vendor Attempted Spay Surgery in Previously Spayed
Animal
$38.00 per pet $40.00 per pet 7.5% Change title from “Previously Spayed/Neutered.” B. Dogs (21lbs to 75lbs) $119.00 per pet $119.00 per pet 0% Fee set by vendor B. Neuter (51lbs and over) $150.00 per pet $150.00 per pet 0% Fee set by vendor B. Vehicle Entry - Daily Fee - Vehicle Capacity 10-24
passengers
$30.00 each $30.00 each 0% Fee set by vendor
Bandages $28.00 - $47.00 per pet; $76.00 per pet; $83.00 - $110.00 per pet
$28.00 - $110.00 per pet 0% Consolidated three fees (Bandages – Paws, Bandages – Robert Jones, Bandages – Splint) into one ranged fee.

Bordatella $15.00 per pet $15.00 per pet 0% Fee set by vendor C. Dogs (76lbs and over) $71.00 per pet $71.00 per pet 0% Fee set by vendor C. Neuter (100 lbs and over) $200.00 per pet $200.00 per pet 0% Fee set by vendor Canine Training Deposit $75.00 each $75.00 each 0% Fee set by vendor Cat (Boarding) $20.00 per day $20.00 per day 0% Fee set by vendor Cockatiels, Parakeets, Chickens, Pigeons, & Doves $10.00 per pet $10.00 per pet 0% Fee set by vendor Common Procedures - Fluorescein Eye Stain $18.00 each $18.00 each 0% Fee set by vendor Common Procedures - Flushing Drains $3.00 each $3.00 each 0% Fee set by vendor Common Procedures - Medical Grooming $87.00 per hour $87.00 per hour 0% Fee set by vendor Common Procedures - Oral or Topical Treatment $3.00 each $3.00 each 0% Fee set by vendor Cryptorchid Fee $50.00 - $100.00 per pet $53.00 - $107.00 per pet 7.5% Change title from “Cryptorchid plus Neuter Fee.” D. Small Animals and Birds $43.00 per pet $43.00 per pet 0% Fee set by vendor D. Spay (0lbs - 50lbs) $125.00 per pet $125.00 per pet 0% Fee set by vendor DA2PP (Vaccination) $15.00 per pet $15.00 per pet 0% Fee set by vendor Deciduous Tooth Extraction $27.00 each $27.00 each 0% Fee set by vendor Deworming $29.00 per pet $31.00 per pet 7.5% Change title from “Common Procedures – Wormings.” Dog (Boarding) $20.00 per day $20.00 per day 0% Fee set by vendor E. Spay (51lbs and over) $175.00 per pet $175.00 per pet 0% Fee set by vendor Ear Cleaning $35.00 per pet $35.00 per pet 0% Fee set by vendor Ear Mite Treatment $32.00 per pet $32.00 per pet 0% Fee set by vendor Exotic Animals $10.00 per pet $10.00 per pet 0% Fee set by vendor F. Cremation Services - Custom Engraved Plaque Fee $22.00 each $22.00 each 0% Fee set by vendor F. Spay (100 lbs and over) $225.00 per pet $225.00 per pet 0% Fee set by vendor Feline Leukemia $15.00 per pet $15.00 per pet 0% Fee set by vendor; change title from “Leukemia.” Feral TNR Package $55.00 per pet $55.00 per pet 0% Fee set by vendor Feral/Rescue Own FeLV/FIV Test $16.00 per pet $17.25 per pet 7.5% Change title from “Feral Rescue Own Felv/FIV Test.” Feral/Rescue Own Vaccine $5.00 per pet $5.00 per pet 0% Change title from “Feral Rescue Own Vaccine.” Flea Preventative (per dose) $20.00 - $28.00 per pet $20.00 - $28.00 per pet 0% Change title from “Flea Preventative.” Fluid Therapy - IV Fluids $26.00 each $26.00 each 0% Fee set by vendor Fluid Therapy - SQ (Cats) $41.00 each $41.00 each 0% Fee set by vendor Fluid Therapy - SQ (Dogs) $53.00 each $53.00 each 0% Fee set by vendor FVRCP $15.00 per pet $15.00 per pet 0% Fee set by vendor Injectable Medication $29.00 each, $41.00 each; $46.00 each; $58.00 each $18.00 - $58.00 each 0% Consolidate from four fees Injections - IM & SQ; Injections – IV; Injections - IV solu-delta cortef 100mg; Injections - IV solu-delta cortef 500mg into one ranged fee).

IV Catheter Placement $58.00 each $62.00 each 7.5% Change title from “Fluid Therapy - IV Catheter plus Insertion.”
Kitten Package $100.00 per pet $100.00 per pet 0% Fee set by vendor Attachment A, Exhibit 5
Item 29
Attachment A, Exhibit 5 - Fiscal Year
2024 Municipal Fee Changes
Item 29: Staff Report Pg. 77 Packet Pg. 888 of 911
Attachment B: Page 2 of 2
Municipal Fee Schedule Amendments for FY 2024 Partner Agency or Vendor Changed Fees ATTACHMENT B Labwork - Fecal $29.00 each $29.00 each 0% Fee set by vendor Labwork - FeLV/FIV Test $35.00 each $35.00 each 0% Fee set by vendor Labwork - Fungal Culture $35.00 each $37.00 7.5% Change title from Labwork - DTM Labwork - Heartworm Test $41.00 each $41.00 each 0% Fee set by vendor Labwork - Parvo Test $41.00 each $44.00 each 7.5% Change title from “Labwork - Cite CPV Test” Labwork - PCV $17.00 each $17.00 each 0% Fee set by vendor Labwork - PCV/TP $29.00 each $29.00 each 0% Fee set by vendor Labwork - Pre-surgical $150.00 per pet $150.00 per pet 0% Fee set by vendor Labwork - Skin Scraping $24.00 each $24.00 each 0% Fee set by vendor Labwork - Urine Dipstick $17.00 each $17.00 each 0% Consolidated from two fees: Labwork - Multistick Urinalysis and Labwork - Azostick or Dextrostick
Late Fee $30.00 per dog $30.00 per dog 0% Fee set by vendor Late Fee for Spay/Neuter Pickup $25.00 per pet $25.00 per pet 0% Fee set by vendor Local Anesthetic $35.00 each $37.00 each 7.5% Change title from “Sedation/Anesthesia – Local.” Long-Acting Topical Ear Medication $60.00 per pet $64.00 per pet 7.5% Change title from “Ear Antibiotics.” Microchip $25.00 per pet $25.00 per pet 0% Fee set by vendor Nail Clip $10.00 per pet $10.00 per pet 0% Fee set by vendor Neuter (Cat) $70.00 per pet $70.00 per pet 0% Fee set by vendor No-Show Fee (non-refundable) $50.00 per pet $50.00 per pet 0% Fee set by vendor Oral Prescription Medication $12.00 - $70.00 per medication $13.00 - $75.00 per medication 7.5% Change title from “Common Procedures - Medication (Rx Fee).”
Puppy Package $100.00 per pet $100.00 per pet 0% Fee set by vendor Rabbit (Boarding) $20.00 per day $20.00 per day 0% Fee set by vendor Rabbits (Adoption) $40.00 per pet $40.00 per pet 0% Fee set by vendor Rabies (Vaccination) $15.00 per pet $15.00 per pet 0% Fee set by vendor Rabies (Actual Clinic Cost) $6.00 per pet $6.00 per pet 0% Fee set by vendor Rats, Hamsters, Guinea Pigs, & Mice (Adoption) $10.00 per pet $10.00 per pet 0% Fee set by vendor Replacement License Tags (Dogs) $5.00 each $5.00 each 0% Fee set by vendor Rescue Group (Non-Profit) - Cat Neuter $50.00 per pet $50.00 per pet 0% Fee set by vendor Rescue Group (Non-Profit) - Cat Spay $65.00 per pet $65.00 per pet 0% Fee set by vendor Rescue Group (Non-Profit) - Dog Spay (over 50 lbs) $125.00 per pet $125.00 per pet 0% Fee set by vendor Rescue Group (Non-Profit) - Dog Spay (under 50 lbs) $100.00 per pet $100.00 per pet 0% Fee set by vendor Sedation/Anesthesia - IM $58.00 each $58.00 each 0% Fee set by vendor Sedation/Anesthesia - IV $82.00 each $82.00 each 0% Fee set by vendor Small Animal (Reptiles, Birds, etc.) (Boarding) $20.00 per day $20.00 per day 0% Fee set by vendor Spay (Cat) $85.00 per pet $85.00 per pet 0% Fee set by vendor Special Medications City cost plus $17.00 service fee City cost plus $18.00 service fee 7.5% Change title from “Special Rx.” Specialized Feeding $5.00 each $5.00 each 0% Change title from “Common Procedures – Force Feeding.”
Surgery - Surgical Time/Veterinary Treatment Time $116.00 per hour $116.00 per hour 0% Fee set by vendor Tapeworm Treatment $17.00 per pet $18.00 per pet 0% Change title from “Droncit Injection (Tapeworms).” Trap Rental - Deposit $100.00 each $100.00 each 0% Fee set by vendor Trap Rental (14 day maximum) $5.00 per day $5.00 per day 0% Fee set by vendor Umbilical Hernia Repair $38.00 - $81.00 per pet $40.00 - $87.00 per pet 7.5% Change title from “Umbilical Hernia.” Veterinarian Time $160.00 per hour $172.00 per hour 7.5% Change title from “City Veterinarian.” Attachment A, Exhibit 5
Item 29
Attachment A, Exhibit 5 - Fiscal Year
2024 Municipal Fee Changes
Item 29: Staff Report Pg. 78 Packet Pg. 889 of 911
Job Code FLSA Status Classifications Grade
Codes Min Mid Max Min Mid Max
190 Non-Exempt Accountant 690P $42.15 $52.68 $63.22 $87,672 $109,574 $131,498 76 Exempt Administrative Assistant 750P $33.70 $42.12 $50.55 $70,096 $87,610 $105,144 115 Exempt Assistant Chief Building Official 405M $61.18 $76.47 $91.77 $127,254 $159,058 $190,882 132 Exempt Assistant Chief of Police 100A $100.25 $125.31 $150.38 $208,520 $260,645 $312,790 108 Exempt Assistant City Attorney 165A $76.94 $96.17 $115.41 $160,035 $200,034 $240,053 109 Exempt Assistant City Clerk 630M $46.58 $58.22 $69.87 $96,886 $121,098 $145,330 107 Exempt Assistant City Manager 20E $100.00 $124.99 $149.99 $208,000 $259,979 $311,979 73 Exempt Assistant Director Administrative Services 120A $82.99 $103.73 $124.48 $172,619 $215,758 $258,918 126 Exempt Assistant Director Community Services 150A $79.46 $99.32 $119.19 $165,277 $206,586 $247,915 1007 Exempt Assistant Director Human Resources 155A $76.84 $96.04 $115.25 $159,827 $199,763 $239,720 2001 Exempt Assistant Director Library Services 160A $71.75 $89.68 $107.62 $149,240 $186,534 $223,850 10 Exempt Assistant Director Planning & Community Environment 130A $80.81 $101.01 $121.22 $168,085 $210,101 $252,138 143 Exempt Assistant Director Public Works 140A $79.88 $99.84 $119.81 $166,150 $207,667 $249,205 TBD Exempt Assistant Director Sustainability & Climate Action TBD $88.14 $110.18 $132.21 $183,333 $229,166 $275,000 168 Exempt Assistant Fleet Manager 585M $46.28 $57.85 $69.42 $96,262 $120,328 $144,394 102 Exempt Assistant Manager WQCP 240D $66.07 $82.58 $99.10 $137,426 $171,766 $206,128 30 Exempt Assistant to the City Manager 390M $64.79 $80.98 $97.18 $134,763 $168,438 $202,134 118 Exempt Chief Building Official 290M $78.36 $97.95 $117.54 $162,989 $203,736 $244,483 2008 Exempt Chief Communications Officer 135A $76.41 $95.51 $114.62 $158,933 $198,661 $238,410 112 Exempt Chief Planning Official 220D $70.08 $87.60 $105.12 $145,766 $182,208 $218,650 95 Exempt Chief Procurement Officer 235D $59.86 $74.82 $89.79 $124,509 $155,626 $186,763 82 Exempt Chief Transportation Official 140A $75.94 $94.92 $113.91 $157,955 $197,434 $236,933 96 Exempt Claims Investigator 660P $40.94 $51.17 $61.41 $85,155 $106,434 $127,733 24 Exempt Communication Specialist 615M $44.30 $55.37 $66.45 $92,144 $115,170 $138,216 89 Exempt Contracts Administrator 585P $52.00 $65.00 $78.00 $108,160 $135,200 $162,240 186 Non-Exempt Coordinator Library Circulation 675M $42.29 $52.86 $63.44 $87,963 $109,949 $131,955 191 Exempt Fire Marshal 125A $91.24 $114.04 $136.85 $189,779 $237,203 $284,648 11 Exempt Deputy City Attorney 375M $60.35 $75.43 $90.52 $125,528 $156,894 $188,282 71 Exempt Deputy City Clerk 720M $36.49 $45.61 $54.74 $75,899 $94,869 $113,859 55 Exempt Deputy City Manager 115A $79.33 $99.16 $119.00 $165,006 $206,253 $247,520 195 Exempt Deputy Director Technical Services Division 200D $74.84 $93.55 $112.26 $155,667 $194,584 $233,501 20 Exempt Deputy Fire Chief 110A $95.04 $118.79 $142.55 $197,683 $247,083 $296,504 81 Exempt Director Administrative Services/Chief Financial Officer 50E $96.60 $120.74 $144.89 $200,928 $251,139 $301,371 City of Palo Alto
Management, Professional and Confidential Salary Schedule Effective 07/01/2023 (4% Increase)
Hourly Rate Annual Salary

Page 1 ends

Attachment B
Item 29
Attachment B - Revised Salary
Schedule for the Management and
Professionals Group
Item 29: Staff Report Pg. 79 Packet Pg. 890 of 911
Job Code FLSA Status Classifications Grade
Codes Min Mid Max Min Mid Max
City of Palo Alto
Management, Professional and Confidential Salary Schedule Effective 07/01/2023 (4% Increase)
Hourly Rate Annual Salary
72 Exempt Director Community Services 45E $91.85 $114.81 $137.78 $191,048 $238,805 $286,582 1012 Exempt Director Development Services 145A $80.69 $100.86 $121.04 $167,835 $209,789 $251,763 133 Exempt Director Human Resources/Chief People Officer 55E $92.09 $115.11 $138.14 $191,547 $239,429 $287,331 128 Exempt Director Information Technology/Chief Information Officer 25E $100.58 $125.72 $150.87 $209,206 $261,498 $313,810 131 Exempt Director Libraries 60E $86.00 $107.50 $129.00 $178,880 $223,600 $268,320 2028 Exempt Director of Emergency Medical Services 215D $72.42 $90.52 $108.63 $150,634 $188,282 $225,950 2005 Exempt Director Office of Emergency Services 215D $72.42 $90.52 $108.63 $150,634 $188,282 $225,950 49 Exempt Director Office of Management and Budget 120A $82.99 $103.73 $124.48 $172,619 $215,758 $258,918 134 Exempt Director Planning & Community Environment 40E $96.84 $121.05 $145.26 $201,427 $251,784 $302,141 135 Exempt Director Public Works/City Engineer 30E $98.08 $122.60 $147.12 $204,006 $255,008 $306,010 121 Exempt Director Utilities 10E $115.75 $144.68 $173.62 $240,760 $300,934 $361,130 2002 Exempt Division Head Library Services 260D $62.69 $78.36 $94.04 $130,395 $162,989 $195,603 172 Exempt Division Manager Open Space, Parks & Golf 245D $65.17 $81.46 $97.76 $135,554 $169,437 $203,341 2031 Exempt Division Manager Planning 220D $70.08 $87.60 $105.12 $145,766 $182,208 $218,650 1005 Exempt Executive Assistant to the City Manager 705M $38.06 $47.57 $57.09 $79,165 $98,946 $118,747 139 Exempt Fire Chief 35E $109.32 $136.64 $163.97 $227,386 $284,211 $341,058 163 Exempt Hearing Officer 480M $53.57 $66.96 $80.36 $111,426 $139,277 $167,149 101 Exempt Human Resources Representative 735P $35.61 $44.51 $53.42 $74,069 $92,581 $111,114 90 Exempt Landscape Architect Park Planner 510M $51.02 $63.77 $76.53 $106,122 $132,642 $159,182 2015 Exempt Legal Fellow 755P $44.87 $56.08 $67.30 $93,330 $116,646 $139,984 171 Exempt Management Analyst 585M $46.28 $57.85 $69.42 $96,262 $120,328 $144,394 79 Exempt Manager Accounting 235D $63.30 $79.12 $94.95 $131,664 $164,570 $197,496 2007 Exempt Manager Airport 210D $72.66 $90.82 $108.99 $151,133 $188,906 $226,699 2023 Exempt Manager Budget 360M $67.16 $83.95 $100.74 $139,693 $174,616 $209,539 38 Exempt Manager Communications 525M $51.32 $64.15 $76.98 $106,746 $133,432 $160,118 154 Exempt Manager Community Services 630M $47.72 $59.64 $71.57 $99,258 $124,051 $148,866 169 Exempt Manager Community Services Sr Program 585M $51.26 $64.07 $76.89 $106,621 $133,266 $159,931 1013 Exempt Manager Development Center 495M $57.92 $72.40 $86.88 $120,474 $150,592 $180,710 63 Exempt Manager Economic Development 220D $66.88 $83.60 $100.32 $139,110 $173,888 $208,666 44 Exempt Manager Employee Benefits 450M $57.23 $71.53 $85.84 $119,038 $148,782 $178,547 45 Exempt Manager Employee Relations & Training 235D $63.30 $79.12 $94.95 $131,664 $164,570 $197,496 93 Exempt Manager Environmental Control Program 419M $62.26 $77.82 $93.39 $129,501 $161,866 $194,251 1116 Exempt Manager Facilities 445M $54.93 $68.66 $82.40 $114,254 $142,813 $171,392

Page 2 ends

Attachment B
Item 29
Attachment B - Revised Salary
Schedule for the Management and
Professionals Group
Item 29: Staff Report Pg. 80 Packet Pg. 891 of 911
Job Code FLSA Status Classifications Grade
Codes Min Mid Max Min Mid Max
City of Palo Alto
Management, Professional and Confidential Salary Schedule Effective 07/01/2023 (4% Increase)
Hourly Rate Annual Salary
2030 Exempt Manager Finance 223D $66.44 $83.04 $99.65 $138,195 $172,723 $207,272 127 Exempt Manager Fleet 255D $55.48 $69.35 $83.22 $115,398 $144,248 $173,098 2018 Exempt Manager Human Services 540M $53.81 $67.26 $80.72 $111,925 $139,901 $167,898 32 Exempt Manager Information Technology 230D $64.72 $80.89 $97.07 $134,618 $168,251 $201,906 2006 Exempt Manager Information Technology Security 230D $61.20 $76.50 $91.80 $127,296 $159,120 $190,944 158 Exempt Manager Laboratory Services 495M $52.28 $65.35 $78.42 $108,742 $135,928 $163,114 78 Exempt Manager Library Services 565M $50.61 $63.26 $75.92 $105,269 $131,581 $157,914 92 Exempt Manager Maintenance Operations 469M $51.22 $64.02 $76.83 $106,538 $133,162 $159,806 26 Exempt Manager Transportation Planning 345M $67.27 $84.08 $100.90 $139,922 $174,886 $209,872 51 Exempt Manager Planning 415M $61.47 $76.83 $92.20 $127,858 $159,806 $191,776 103 Exempt Manager Real Property 235D $59.86 $74.82 $89.79 $124,509 $155,626 $186,763 2011 Exempt Manager Revenue Collections 250D $56.26 $70.32 $84.39 $117,021 $146,266 $175,531 160 Exempt Manager Solid Waste 330M $65.84 $82.30 $98.76 $136,947 $171,184 $205,421 57 Exempt Manager Treasury, Debt & Investments 235D $61.72 $77.15 $92.58 $128,378 $160,472 $192,566 86 Exempt Manager Urban Forestry 436M $57.07 $71.33 $85.60 $118,706 $148,366 $178,048 178 Exempt Manager Water Quality Control Plant 205D $74.57 $93.21 $111.86 $155,106 $193,877 $232,669 39 Exempt Manager Watershed Protection 330M $67.09 $83.86 $100.64 $139,547 $174,429 $209,331 1008 Exempt Office of Emergency Services Coordinator 525M $49.78 $62.22 $74.67 $103,542 $129,418 $155,314 2024 Exempt Performance Auditor I 750P $33.70 $42.12 $50.55 $70,096 $87,610 $105,144 100 Exempt Performance Auditor II 585M $46.28 $57.85 $69.42 $96,262 $120,328 $144,394 148 Exempt Police Chief 15E $112.85 $141.06 $169.28 $234,728 $293,405 $352,102 2021 Exempt Chief Assistant City Attorney 101A $99.48 $124.35 $149.22 $206,918 $258,648 $310,378 2016 Exempt Principal Business Analyst 310M $63.77 $79.71 $95.66 $132,642 $165,797 $198,973 2029 Exempt Principal Planner 469M $51.63 $64.53 $77.44 $107,390 $134,222 $161,075 2003 Exempt Principal Management Analyst 360M $63.52 $79.40 $95.28 $132,122 $165,152 $198,182 2009 Exempt Project Manager 570M $52.34 $65.42 $78.51 $108,867 $136,074 $163,301 2012 Exempt Public Safety Communications Manager 495M $52.28 $65.35 $78.42 $108,742 $135,928 $163,114 166 Exempt Public Safety Program Manager 585M $46.28 $57.85 $69.42 $96,262 $120,328 $144,394 117 Exempt Senior Accountant 525M $55.93 $69.91 $83.90 $116,334 $145,413 $174,512 2013 Exempt Senior Business Analyst - M 420M $55.52 $69.40 $83.28 $115,482 $144,352 $173,222 187 Exempt Senior Engineer 300M $71.47 $89.33 $107.20 $148,658 $185,806 $222,976 106 Exempt Senior Executive Assistant 450M $54.12 $67.65 $81.18 $112,570 $140,712 $168,854 157 Exempt Senior Human Resources Administrator 545M $48.72 $60.89 $73.07 $101,338 $126,651 $151,986

Page 3 ends

Attachment B
Item 29
Attachment B - Revised Salary
Schedule for the Management and
Professionals Group
Item 29: Staff Report Pg. 81 Packet Pg. 892 of 911
Job Code FLSA Status Classifications Grade
Codes Min Mid Max Min Mid Max
City of Palo Alto
Management, Professional and Confidential Salary Schedule Effective 07/01/2023 (4% Increase)
Hourly Rate Annual Salary
14 Exempt Senior Management Analyst 465M $54.08 $67.59 $81.11 $112,486 $140,587 $168,709 130 Exempt Senior Performance Auditor 510M $51.02 $63.77 $76.53 $106,122 $132,642 $159,182 53 Exempt Senior Project Manager 300M $71.47 $89.33 $107.20 $148,658 $185,806 $222,976 33 Exempt Senior Technologist 420M $60.52 $75.65 $90.78 $125,882 $157,352 $188,822 155 Exempt Superintendent Animal Services 540M $48.59 $60.73 $72.88 $101,067 $126,318 $151,590 83 Exempt Superintendent Community Services 480M $58.01 $72.51 $87.02 $120,661 $150,821 $181,002 1117 Exempt Superintendent Recreation 480M $58.01 $72.51 $87.02 $120,661 $150,821 $181,002 2022 Exempt Supervising Librarian 675M $42.45 $53.06 $63.68 $88,296 $110,365 $132,454 161 Exempt Supervisor Facilities Management 600M $45.25 $56.56 $67.88 $94,120 $117,645 $141,190 113 Exempt Supervisor Inspection and Surveying 540M $48.59 $60.73 $72.88 $101,067 $126,318 $151,590 146 Exempt Supervisor Warehouse 660M $40.94 $51.17 $61.41 $85,155 $106,434 $127,733 181 Exempt Supervisor Water Quality Control Operations 525M $49.78 $62.22 $74.67 $103,542 $129,418 $155,314 2027 Exempt Utilities Chief Operating Officer 60E $83.41 $104.26 $125.12 $173,493 $216,861 $260,250 905 Non-Exempt Human Resources Technician 830C $29.85 $37.31 $44.78 $62,088 $77,605 $93,142 903 Non-Exempt Legal Secretary-Confidential 820C $30.60 $38.24 $45.89 $63,648 $79,539 $95,451 67 Exempt Secretary to City Attorney 800C $36.26 $45.32 $54.39 $75,421 $94,266 $113,131 1004 Non-Exempt Senior Legal Secretary - Confidential 810C $33.70 $42.12 $50.55 $70,096 $87,610 $105,144 Confidential Classifications

Page 4 ends

Attachment B
Item 29
Attachment B - Revised Salary
Schedule for the Management and
Professionals Group
Item 29: Staff Report Pg. 82 Packet Pg. 893 of 911
Job Code FLSA Status Classifications Grade
Codes Min Mid Max Min Mid Max
190 Non-Exempt Accountant 690P $42.61 $53.26 $63.92 $88,629 $110,781 $132,954 76 Exempt Administrative Assistant 750P $34.16 $42.70 $51.24 $71,053 $88,816 $106,579 115 Exempt Assistant Chief Building Official 405M $61.64 $77.05 $92.46 $128,211 $160,264 $192,317 132 Exempt Assistant Chief of Police 100A $100.72 $125.89 $151.07 $209,498 $261,851 $314,226 108 Exempt Assistant City Attorney 165A $77.40 $96.75 $116.10 $160,992 $201,240 $241,488 109 Exempt Assistant City Clerk 630M $47.04 $58.80 $70.56 $97,843 $122,304 $146,765 107 Exempt Assistant City Manager 20E $100.46 $125.57 $150.69 $208,957 $261,186 $313,435 73 Exempt Assistant Director Administrative Services 120A $83.45 $104.31 $125.18 $173,576 $216,965 $260,374 126 Exempt Assistant Director Community Services 150A $79.92 $99.90 $119.88 $166,234 $207,792 $249,350 1007 Exempt Assistant Director Human Resources 155A $77.30 $96.62 $115.95 $160,784 $200,970 $241,176 2001 Exempt Assistant Director Library Services 160A $72.21 $90.26 $108.32 $150,197 $187,741 $225,306 10 Exempt Assistant Director Planning & Community Environment 130A $81.28 $101.59 $121.91 $169,062 $211,307 $253,573 143 Exempt Assistant Director Public Works 140A $80.34 $100.42 $120.51 $167,107 $208,874 $250,661 TBD Exempt Assistant Director Sustainability & Climate Action TBD $88.61 $110.76 $132.92 $184,309 $230,381 $276,474 168 Exempt Assistant Fleet Manager 585M $46.75 $58.43 $70.12 $97,240 $121,534 $145,850 102 Exempt Assistant Manager WQCP 240D $66.53 $83.16 $99.80 $138,382 $172,973 $207,584 30 Exempt Assistant to the City Manager 390M $65.25 $81.56 $97.88 $135,720 $169,645 $203,590 118 Exempt Chief Building Official 290M $78.83 $98.53 $118.24 $163,966 $204,942 $245,939 2008 Exempt Chief Communications Officer 135A $76.88 $96.09 $115.31 $159,910 $199,867 $239,845 112 Exempt Chief Planning Official 220D $70.55 $88.18 $105.82 $146,744 $183,414 $220,106 95 Exempt Chief Procurement Officer 235D $60.32 $75.40 $90.48 $125,466 $156,832 $188,198 82 Exempt Chief Transportation Official 140A $76.40 $95.50 $114.60 $158,912 $198,640 $238,368 96 Exempt Claims Investigator 660P $41.40 $51.75 $62.10 $86,112 $107,640 $129,168 24 Exempt Communication Specialist 615M $44.76 $55.95 $67.14 $93,101 $116,376 $139,651 89 Exempt Contracts Administrator 585P $52.47 $65.58 $78.70 $109,138 $136,406 $163,696 186 Non-Exempt Coordinator Library Circulation 675M $42.76 $53.44 $64.13 $88,941 $111,155 $133,390 191 Exempt Fire Marshal 125A $91.70 $114.62 $137.55 $190,736 $238,410 $286,104 11 Exempt Deputy City Attorney 375M $60.81 $76.01 $91.22 $126,485 $158,101 $189,738 71 Exempt Deputy City Clerk 720M $36.96 $46.19 $55.43 $76,877 $96,075 $115,294 55 Exempt Deputy City Manager 115A $79.80 $99.74 $119.69 $165,984 $207,459 $248,955 195 Exempt Deputy Director Technical Services Division 200D $75.31 $94.13 $112.96 $156,645 $195,790 $234,957 20 Exempt Deputy Fire Chief 110A $95.50 $119.37 $143.25 $198,640 $248,290 $297,960 81 Exempt Director Administrative Services/Chief Financial Officer 50E $97.06 $121.32 $145.59 $201,885 $252,346 $302,827 City of Palo Alto
Management, Professional and Confidential Salary Schedule Effective pay period inclusive of 01/01/2024 (Annual $100 Medical Offset) Hourly Rate Annual Salary

Page 1 ends

Attachment B
Item 29
Attachment B - Revised Salary
Schedule for the Management and
Professionals Group
Item 29: Staff Report Pg. 83 Packet Pg. 894 of 911
Job Code FLSA Status Classifications Grade
Codes Min Mid Max Min Mid Max
City of Palo Alto
Management, Professional and Confidential Salary Schedule Effective pay period inclusive of 01/01/2024 (Annual $100 Medical Offset) Hourly Rate Annual Salary
72 Exempt Director Community Services 45E $92.32 $115.39 $138.47 $192,026 $240,011 $288,018 1012 Exempt Director Development Services 145A $81.16 $101.44 $121.73 $168,813 $210,995 $253,198 133 Exempt Director Human Resources/Chief People Officer 55E $92.56 $115.69 $138.83 $192,525 $240,635 $288,766 128 Exempt Director Information Technology/Chief Information Officer 25E $101.04 $126.30 $151.56 $210,163 $262,704 $315,245 131 Exempt Director Libraries 60E $86.47 $108.08 $129.70 $179,858 $224,806 $269,776 2028 Exempt Director of Emergency Medical Services 215D $72.88 $91.10 $109.32 $151,590 $189,488 $227,386 2005 Exempt Director Office of Emergency Services 215D $72.88 $91.10 $109.32 $151,590 $189,488 $227,386 49 Exempt Director Office of Management and Budget 120A $83.45 $104.31 $125.18 $173,576 $216,965 $260,374 134 Exempt Director Planning & Community Environment 40E $97.31 $121.63 $145.96 $202,405 $252,990 $303,597 135 Exempt Director Public Works/City Engineer 30E $98.55 $123.18 $147.82 $204,984 $256,214 $307,466 121 Exempt Director Utilities 10E $116.21 $145.26 $174.32 $241,717 $302,141 $362,586 2002 Exempt Division Head Library Services 260D $63.16 $78.94 $94.73 $131,373 $164,195 $197,038 172 Exempt Division Manager Open Space, Parks & Golf 245D $65.64 $82.04 $98.45 $136,531 $170,643 $204,776 2031 Exempt Division Manager Planning 220D $70.55 $88.18 $105.82 $146,744 $183,414 $220,106 1005 Exempt Executive Assistant to the City Manager 705M $38.52 $48.15 $57.78 $80,122 $100,152 $120,182 139 Exempt Fire Chief 35E $109.78 $137.22 $164.67 $228,342 $285,418 $342,514 163 Exempt Hearing Officer 480M $54.04 $67.54 $81.05 $112,403 $140,483 $168,584 101 Exempt Human Resources Representative 735P $36.08 $45.09 $54.11 $75,046 $93,787 $112,549 90 Exempt Landscape Architect Park Planner 510M $51.48 $64.35 $77.22 $107,078 $133,848 $160,618 2015 Exempt Legal Fellow 755P $45.33 $56.66 $68.00 $94,286 $117,853 $141,440 171 Exempt Management Analyst 585M $46.75 $58.43 $70.12 $97,240 $121,534 $145,850 79 Exempt Manager Accounting 235D $63.76 $79.70 $95.64 $132,621 $165,776 $198,931 2007 Exempt Manager Airport 210D $73.12 $91.40 $109.68 $152,090 $190,112 $228,134 2023 Exempt Manager Budget 360M $67.63 $84.53 $101.44 $140,670 $175,822 $210,995 38 Exempt Manager Communications 525M $51.79 $64.73 $77.68 $107,723 $134,638 $161,574 154 Exempt Manager Community Services 630M $48.18 $60.22 $72.27 $100,214 $125,258 $150,322 169 Exempt Manager Community Services Sr Program 585M $51.72 $64.65 $77.58 $107,578 $134,472 $161,366 1013 Exempt Manager Development Center 495M $58.39 $72.98 $87.58 $121,451 $151,798 $182,166 63 Exempt Manager Economic Development 220D $67.35 $84.18 $101.02 $140,088 $175,094 $210,122 44 Exempt Manager Employee Benefits 450M $57.69 $72.11 $86.54 $119,995 $149,989 $180,003 45 Exempt Manager Employee Relations & Training 235D $63.76 $79.70 $95.64 $132,621 $165,776 $198,931 93 Exempt Manager Environmental Control Program 419M $62.72 $78.40 $94.08 $130,458 $163,072 $195,686 1116 Exempt Manager Facilities 445M $55.40 $69.24 $83.09 $115,232 $144,019 $172,827

Page 2 ends

Attachment B
Item 29
Attachment B - Revised Salary
Schedule for the Management and
Professionals Group
Item 29: Staff Report Pg. 84 Packet Pg. 895 of 911
Job Code FLSA Status Classifications Grade
Codes Min Mid Max Min Mid Max
City of Palo Alto
Management, Professional and Confidential Salary Schedule Effective pay period inclusive of 01/01/2024 (Annual $100 Medical Offset) Hourly Rate Annual Salary
2030 Exempt Manager Finance 223D $66.90 $83.62 $100.35 $139,152 $173,930 $208,728 127 Exempt Manager Fleet 255D $55.95 $69.93 $83.92 $116,376 $145,454 $174,554 2018 Exempt Manager Human Services 540M $54.28 $67.84 $81.41 $112,902 $141,107 $169,333 32 Exempt Manager Information Technology 230D $65.18 $81.47 $97.77 $135,574 $169,458 $203,362 2006 Exempt Manager Information Technology Security 230D $61.67 $77.08 $92.50 $128,274 $160,326 $192,400 158 Exempt Manager Laboratory Services 495M $52.75 $65.93 $79.12 $109,720 $137,134 $164,570 78 Exempt Manager Library Services 565M $51.08 $63.84 $76.61 $106,246 $132,787 $159,349 92 Exempt Manager Maintenance Operations 469M $51.68 $64.60 $77.52 $107,494 $134,368 $161,242 26 Exempt Manager Transportation Planning 345M $67.73 $84.66 $101.60 $140,878 $176,093 $211,328 51 Exempt Manager Planning 415M $61.93 $77.41 $92.90 $128,814 $161,013 $193,232 103 Exempt Manager Real Property 235D $60.32 $75.40 $90.48 $125,466 $156,832 $188,198 2011 Exempt Manager Revenue Collections 250D $56.72 $70.90 $85.08 $117,978 $147,472 $176,966 160 Exempt Manager Solid Waste 330M $66.31 $82.88 $99.46 $137,925 $172,390 $206,877 57 Exempt Manager Treasury, Debt & Investments 235D $62.19 $77.73 $93.28 $129,355 $161,678 $194,022 86 Exempt Manager Urban Forestry 436M $57.53 $71.91 $86.30 $119,662 $149,573 $179,504 178 Exempt Manager Water Quality Control Plant 205D $75.04 $93.79 $112.55 $156,083 $195,083 $234,104 39 Exempt Manager Watershed Protection 330M $67.56 $84.44 $101.33 $140,525 $175,635 $210,766 1008 Exempt Office of Emergency Services Coordinator 525M $50.24 $62.80 $75.36 $104,499 $130,624 $156,749 2024 Exempt Performance Auditor I 750P $34.16 $42.70 $51.24 $71,053 $88,816 $106,579 100 Exempt Performance Auditor II 585M $46.75 $58.43 $70.12 $97,240 $121,534 $145,850 148 Exempt Police Chief 15E $113.32 $141.64 $169.97 $235,706 $294,611 $353,538 2021 Exempt Chief Assistant City Attorney 101A $99.95 $124.93 $149.92 $207,896 $259,854 $311,834 2016 Exempt Principal Business Analyst 310M $64.24 $80.29 $96.35 $133,619 $167,003 $200,408 2029 Exempt Principal Planner 469M $52.09 $65.11 $78.14 $108,347 $135,429 $162,531 2003 Exempt Principal Management Analyst 360M $63.99 $79.98 $95.98 $133,099 $166,358 $199,638 2009 Exempt Project Manager 570M $52.80 $66.00 $79.20 $109,824 $137,280 $164,736 2012 Exempt Public Safety Communications Manager 495M $52.75 $65.93 $79.12 $109,720 $137,134 $164,570 166 Exempt Public Safety Program Manager 585M $46.75 $58.43 $70.12 $97,240 $121,534 $145,850 117 Exempt Senior Accountant 525M $56.40 $70.49 $84.59 $117,312 $146,619 $175,947 2013 Exempt Senior Business Analyst - M 420M $55.99 $69.98 $83.98 $116,459 $145,558 $174,678 187 Exempt Senior Engineer 300M $71.93 $89.91 $107.90 $149,614 $187,013 $224,432 106 Exempt Senior Executive Assistant 450M $54.59 $68.23 $81.88 $113,547 $141,918 $170,310 157 Exempt Senior Human Resources Administrator 545M $49.18 $61.47 $73.77 $102,294 $127,858 $153,442

Page 3 ends

Attachment B
Item 29
Attachment B - Revised Salary
Schedule for the Management and
Professionals Group
Item 29: Staff Report Pg. 85 Packet Pg. 896 of 911
Job Code FLSA Status Classifications Grade
Codes Min Mid Max Min Mid Max
City of Palo Alto
Management, Professional and Confidential Salary Schedule Effective pay period inclusive of 01/01/2024 (Annual $100 Medical Offset) Hourly Rate Annual Salary
14 Exempt Senior Management Analyst 465M $54.54 $68.17 $81.81 $113,443 $141,794 $170,165 130 Exempt Senior Performance Auditor 510M $51.48 $64.35 $77.22 $107,078 $133,848 $160,618 53 Exempt Senior Project Manager 300M $71.93 $89.91 $107.90 $149,614 $187,013 $224,432 33 Exempt Senior Technologist 420M $60.99 $76.23 $91.48 $126,859 $158,558 $190,278 155 Exempt Superintendent Animal Services 540M $49.05 $61.31 $73.58 $102,024 $127,525 $153,046 83 Exempt Superintendent Community Services 480M $58.48 $73.09 $87.71 $121,638 $152,027 $182,437 1117 Exempt Superintendent Recreation 480M $58.48 $73.09 $87.71 $121,638 $152,027 $182,437 2022 Exempt Supervising Librarian 675M $42.92 $53.64 $64.37 $89,274 $111,571 $133,890 161 Exempt Supervisor Facilities Management 600M $45.72 $57.14 $68.57 $95,098 $118,851 $142,626 113 Exempt Supervisor Inspection and Surveying 540M $49.05 $61.31 $73.58 $102,024 $127,525 $153,046 146 Exempt Supervisor Warehouse 660M $41.40 $51.75 $62.10 $86,112 $107,640 $129,168 181 Exempt Supervisor Water Quality Control Operations 525M $50.24 $62.80 $75.36 $104,499 $130,624 $156,749 2027 Exempt Utilities Chief Operating Officer 60E $83.88 $104.84 $125.81 $174,470 $218,067 $261,685 905 Non-Exempt Human Resources Technician 830C $30.32 $37.89 $45.47 $63,066 $78,811 $94,578 903 Non-Exempt Legal Secretary-Confidential 820C $31.06 $38.82 $46.59 $64,605 $80,746 $96,907 67 Exempt Secretary to City Attorney 800C $36.72 $45.90 $55.08 $76,378 $95,472 $114,566 1004 Non-Exempt Senior Legal Secretary - Confidential 810C $34.16 $42.70 $51.24 $71,053 $88,816 $106,579 Confidential Classifications

Page 4 ends

Attachment B
Item 29
Attachment B - Revised Salary
Schedule for the Management and
Professionals Group
Item 29: Staff Report Pg. 86 Packet Pg. 897 of 911
Job Code FLSA Status Classifications Grade
Codes Min Mid Max Min Mid Max
190 Non-Exempt Accountant 690P $44.32 $55.40 $66.48 $92,186 $115,232 $138,278 76 Exempt Administrative Assistant 750P $35.53 $44.41 $53.30 $73,902 $92,373 $110,864 115 Exempt Assistant Chief Building Official 405M $64.12 $80.14 $96.17 $133,370 $166,691 $200,034 132 Exempt Assistant Chief of Police 100A $104.75 $130.93 $157.12 $217,880 $272,334 $326,810 108 Exempt Assistant City Attorney 165A $80.50 $100.62 $120.75 $167,440 $209,290 $251,160 109 Exempt Assistant City Clerk 630M $48.93 $61.16 $73.40 $101,774 $127,213 $152,672 107 Exempt Assistant City Manager 20E $104.48 $130.60 $156.72 $217,318 $271,648 $325,978 73 Exempt Assistant Director Administrative Services 120A $86.80 $108.49 $130.19 $180,544 $225,659 $270,795 126 Exempt Assistant Director Community Services 150A $83.12 $103.90 $124.68 $172,890 $216,112 $259,334 1007 Exempt Assistant Director Human Resources 155A $80.40 $100.49 $120.59 $167,232 $209,019 $250,827 2001 Exempt Assistant Director Library Services 160A $75.11 $93.88 $112.66 $156,229 $195,270 $234,333 10 Exempt Assistant Director Planning & Community Environment 130A $84.53 $105.66 $126.80 $175,822 $219,773 $263,744 143 Exempt Assistant Director Public Works 140A $83.56 $104.44 $125.33 $173,805 $217,235 $260,686 TBD Exempt Assistant Director Sustainability & Climate Action TBD $92.16 $115.20 $138.24 $191,693 $239,616 $287,539 168 Exempt Assistant Fleet Manager 585M $48.62 $60.77 $72.93 $101,130 $126,402 $151,694 102 Exempt Assistant Manager WQCP 240D $69.20 $86.49 $103.79 $143,936 $179,899 $215,883 30 Exempt Assistant to the City Manager 390M $67.87 $84.83 $101.80 $141,170 $176,446 $211,744 118 Exempt Chief Building Official 290M $81.99 $102.48 $122.98 $170,539 $213,158 $255,798 2008 Exempt Chief Communications Officer 135A $79.96 $99.94 $119.93 $166,317 $207,875 $249,454 112 Exempt Chief Planning Official 220D $73.37 $91.71 $110.06 $152,610 $190,757 $228,925 95 Exempt Chief Procurement Officer 235D $62.74 $78.42 $94.11 $130,499 $163,114 $195,749 82 Exempt Chief Transportation Official 140A $79.46 $99.32 $119.19 $165,277 $206,586 $247,915 96 Exempt Claims Investigator 660P $43.06 $53.82 $64.59 $89,565 $111,946 $134,347 24 Exempt Communication Specialist 615M $46.56 $58.19 $69.83 $96,845 $121,035 $145,246 89 Exempt Contracts Administrator 585P $54.57 $68.21 $81.86 $113,506 $141,877 $170,269 186 Non-Exempt Coordinator Library Circulation 675M $44.47 $55.58 $66.70 $92,498 $115,606 $138,736 191 Exempt Fire Marshal 125A $95.37 $119.21 $143.06 $198,370 $247,957 $297,565 11 Exempt Deputy City Attorney 375M $63.25 $79.06 $94.88 $131,560 $164,445 $197,350 71 Exempt Deputy City Clerk 720M $38.44 $48.04 $57.65 $79,955 $99,923 $119,912 55 Exempt Deputy City Manager 115A $82.99 $103.73 $124.48 $172,619 $215,758 $258,918 195 Exempt Deputy Director Technical Services Division 200D $78.32 $97.90 $117.48 $162,906 $203,632 $244,358 20 Exempt Deputy Fire Chief 110A $99.32 $124.15 $148.98 $206,586 $258,232 $309,878 81 Exempt Director Administrative Services/Chief Financial Officer 50E $100.95 $126.18 $151.42 $209,976 $262,454 $314,954 City of Palo Alto
Management, Professional and Confidential Salary Schedule Effective Pay period inclusive of 07/01/2024 (4% Increase) Hourly Rate Annual Salary

Page 1 ends

Attachment B
Item 29
Attachment B - Revised Salary
Schedule for the Management and
Professionals Group
Item 29: Staff Report Pg. 87 Packet Pg. 898 of 911
Job Code FLSA Status Classifications Grade
Codes Min Mid Max Min Mid Max
City of Palo Alto
Management, Professional and Confidential Salary Schedule Effective Pay period inclusive of 07/01/2024 (4% Increase) Hourly Rate Annual Salary
72 Exempt Director Community Services 45E $96.01 $120.01 $144.02 $199,701 $249,621 $299,562 1012 Exempt Director Development Services 145A $84.40 $105.50 $126.60 $175,552 $219,440 $263,328 133 Exempt Director Human Resources/Chief People Officer 55E $96.26 $120.32 $144.39 $200,221 $250,266 $300,331 128 Exempt Director Information Technology/Chief Information Officer 25E $105.09 $131.36 $157.64 $218,587 $273,229 $327,891 131 Exempt Director Libraries 60E $89.93 $112.41 $134.90 $187,054 $233,813 $280,592 2028 Exempt Director of Emergency Medical Services 215D $75.80 $94.75 $113.70 $157,664 $197,080 $236,496 2005 Exempt Director Office of Emergency Services 215D $75.80 $94.75 $113.70 $157,664 $197,080 $236,496 49 Exempt Director Office of Management and Budget 120A $86.80 $108.49 $130.19 $180,544 $225,659 $270,795 134 Exempt Director Planning & Community Environment 40E $101.20 $126.50 $151.80 $210,496 $263,120 $315,744 135 Exempt Director Public Works/City Engineer 30E $102.49 $128.11 $153.74 $213,179 $266,469 $319,779 121 Exempt Director Utilities 10E $120.87 $151.08 $181.30 $251,410 $314,246 $377,104 2002 Exempt Division Head Library Services 260D $65.68 $82.10 $98.52 $136,614 $170,768 $204,922 172 Exempt Division Manager Open Space, Parks & Golf 245D $68.27 $85.33 $102.40 $142,002 $177,486 $212,992 2031 Exempt Division Manager Planning 220D $73.37 $91.71 $110.06 $152,610 $190,757 $228,925 1005 Exempt Executive Assistant to the City Manager 705M $40.07 $50.08 $60.10 $83,346 $104,166 $125,008 139 Exempt Fire Chief 35E $114.17 $142.71 $171.26 $237,474 $296,837 $356,221 163 Exempt Hearing Officer 480M $56.20 $70.25 $84.30 $116,896 $146,120 $175,344 101 Exempt Human Resources Representative 735P $37.52 $46.90 $56.28 $78,042 $97,552 $117,062 90 Exempt Landscape Architect Park Planner 510M $53.55 $66.93 $80.32 $111,384 $139,214 $167,066 2015 Exempt Legal Fellow 755P $47.15 $58.93 $70.72 $98,072 $122,574 $147,098 171 Exempt Management Analyst 585M $48.62 $60.77 $72.93 $101,130 $126,402 $151,694 79 Exempt Manager Accounting 235D $66.32 $82.89 $99.47 $137,946 $172,411 $206,898 2007 Exempt Manager Airport 210D $76.05 $95.06 $114.08 $158,184 $197,725 $237,286 2023 Exempt Manager Budget 360M $70.34 $87.92 $105.51 $146,307 $182,874 $219,461 38 Exempt Manager Communications 525M $53.86 $67.32 $80.79 $112,029 $140,026 $168,043 154 Exempt Manager Community Services 630M $50.11 $62.63 $75.16 $104,229 $130,270 $156,333 169 Exempt Manager Community Services Sr Program 585M $53.80 $67.24 $80.69 $111,904 $139,859 $167,835 1013 Exempt Manager Development Center 495M $60.72 $75.90 $91.08 $126,298 $157,872 $189,446 63 Exempt Manager Economic Development 220D $70.04 $87.55 $105.06 $145,683 $182,104 $218,525 44 Exempt Manager Employee Benefits 450M $60.00 $75.00 $90.00 $124,800 $156,000 $187,200 45 Exempt Manager Employee Relations & Training 235D $66.32 $82.89 $99.47 $137,946 $172,411 $206,898 93 Exempt Manager Environmental Control Program 419M $65.24 $81.54 $97.85 $135,699 $169,603 $203,528 1116 Exempt Manager Facilities 445M $57.61 $72.01 $86.42 $119,829 $149,781 $179,754

Page 2 ends

Attachment B
Item 29
Attachment B - Revised Salary
Schedule for the Management and
Professionals Group
Item 29: Staff Report Pg. 88 Packet Pg. 899 of 911
Job Code FLSA Status Classifications Grade
Codes Min Mid Max Min Mid Max
City of Palo Alto
Management, Professional and Confidential Salary Schedule Effective Pay period inclusive of 07/01/2024 (4% Increase) Hourly Rate Annual Salary
2030 Exempt Manager Finance 223D $69.58 $86.97 $104.37 $144,726 $180,898 $217,090 127 Exempt Manager Fleet 255D $58.19 $72.73 $87.28 $121,035 $151,278 $181,542 2018 Exempt Manager Human Services 540M $56.45 $70.56 $84.68 $117,416 $146,765 $176,134 32 Exempt Manager Information Technology 230D $67.79 $84.73 $101.68 $141,003 $176,238 $211,494 2006 Exempt Manager Information Technology Security 230D $64.14 $80.17 $96.21 $133,411 $166,754 $200,117 158 Exempt Manager Laboratory Services 495M $54.86 $68.57 $82.29 $114,109 $142,626 $171,163 78 Exempt Manager Library Services 565M $53.12 $66.40 $79.68 $110,490 $138,112 $165,734 92 Exempt Manager Maintenance Operations 469M $53.76 $67.19 $80.63 $111,821 $139,755 $167,710 26 Exempt Manager Transportation Planning 345M $70.44 $88.05 $105.66 $146,515 $183,144 $219,773 51 Exempt Manager Planning 415M $64.41 $80.51 $96.62 $133,973 $167,461 $200,970 103 Exempt Manager Real Property 235D $62.74 $78.42 $94.11 $130,499 $163,114 $195,749 2011 Exempt Manager Revenue Collections 250D $59.00 $73.74 $88.49 $122,720 $153,379 $184,059 160 Exempt Manager Solid Waste 330M $68.96 $86.20 $103.44 $143,437 $179,296 $215,155 57 Exempt Manager Treasury, Debt & Investments 235D $64.68 $80.84 $97.01 $134,534 $168,147 $201,781 86 Exempt Manager Urban Forestry 436M $59.84 $74.79 $89.75 $124,467 $155,563 $186,680 178 Exempt Manager Water Quality Control Plant 205D $78.04 $97.55 $117.06 $162,323 $202,904 $243,485 39 Exempt Manager Watershed Protection 330M $70.26 $87.82 $105.39 $146,141 $182,666 $219,211 1008 Exempt Office of Emergency Services Coordinator 525M $52.26 $65.32 $78.39 $108,701 $135,866 $163,051 2024 Exempt Performance Auditor I 750P $35.53 $44.41 $53.30 $73,902 $92,373 $110,864 100 Exempt Performance Auditor II 585M $48.62 $60.77 $72.93 $101,130 $126,402 $151,694 148 Exempt Police Chief 15E $117.85 $147.31 $176.78 $245,128 $306,405 $367,702 2021 Exempt Chief Assistant City Attorney 101A $103.95 $129.93 $155.92 $216,216 $270,254 $324,314 2016 Exempt Principal Business Analyst 310M $66.81 $83.51 $100.22 $138,965 $173,701 $208,458 2029 Exempt Principal Planner 469M $54.18 $67.72 $81.27 $112,694 $140,858 $169,042 2003 Exempt Principal Management Analyst 360M $66.55 $83.18 $99.82 $138,424 $173,014 $207,626 2009 Exempt Project Manager 570M $54.92 $68.64 $82.37 $114,234 $142,771 $171,330 2012 Exempt Public Safety Communications Manager 495M $54.86 $68.57 $82.29 $114,109 $142,626 $171,163 166 Exempt Public Safety Program Manager 585M $48.62 $60.77 $72.93 $101,130 $126,402 $151,694 117 Exempt Senior Accountant 525M $58.65 $73.31 $87.98 $121,992 $152,485 $182,998 2013 Exempt Senior Business Analyst - M 420M $58.23 $72.78 $87.34 $121,118 $151,382 $181,667 187 Exempt Senior Engineer 300M $74.81 $93.51 $112.22 $155,605 $194,501 $233,418 106 Exempt Senior Executive Assistant 450M $56.77 $70.96 $85.16 $118,082 $147,597 $177,133 157 Exempt Senior Human Resources Administrator 545M $51.15 $63.93 $76.72 $106,392 $132,974 $159,578

Page 3 ends

Attachment B
Item 29
Attachment B - Revised Salary
Schedule for the Management and
Professionals Group
Item 29: Staff Report Pg. 89 Packet Pg. 900 of 911
Job Code FLSA Status Classifications Grade
Codes Min Mid Max Min Mid Max
City of Palo Alto
Management, Professional and Confidential Salary Schedule Effective Pay period inclusive of 07/01/2024 (4% Increase) Hourly Rate Annual Salary
14 Exempt Senior Management Analyst 465M $56.72 $70.90 $85.08 $117,978 $147,472 $176,966 130 Exempt Senior Performance Auditor 510M $53.55 $66.93 $80.32 $111,384 $139,214 $167,066 53 Exempt Senior Project Manager 300M $74.81 $93.51 $112.22 $155,605 $194,501 $233,418 33 Exempt Senior Technologist 420M $63.43 $79.28 $95.14 $131,934 $164,902 $197,891 155 Exempt Superintendent Animal Services 540M $51.02 $63.77 $76.53 $106,122 $132,642 $159,182 83 Exempt Superintendent Community Services 480M $60.82 $76.02 $91.23 $126,506 $158,122 $189,758 1117 Exempt Superintendent Recreation 480M $60.82 $76.02 $91.23 $126,506 $158,122 $189,758 2022 Exempt Supervising Librarian 675M $44.64 $55.79 $66.95 $92,851 $116,043 $139,256 161 Exempt Supervisor Facilities Management 600M $47.55 $59.43 $71.32 $98,904 $123,614 $148,346 113 Exempt Supervisor Inspection and Surveying 540M $51.02 $63.77 $76.53 $106,122 $132,642 $159,182 146 Exempt Supervisor Warehouse 660M $43.06 $53.82 $64.59 $89,565 $111,946 $134,347 181 Exempt Supervisor Water Quality Control Operations 525M $52.26 $65.32 $78.39 $108,701 $135,866 $163,051 2027 Exempt Utilities Chief Operating Officer 60E $87.24 $109.04 $130.85 $181,459 $226,803 $272,168 905 Non-Exempt Human Resources Technician 830C $31.53 $39.41 $47.30 $65,582 $81,973 $98,384 903 Non-Exempt Legal Secretary-Confidential 820C $32.31 $40.38 $48.46 $67,205 $83,990 $100,797 67 Exempt Secretary to City Attorney 800C $38.20 $47.74 $57.29 $79,456 $99,299 $119,163 1004 Non-Exempt Senior Legal Secretary - Confidential 810C $35.53 $44.41 $53.30 $73,902 $92,373 $110,864 Confidential Classifications

Page 4 ends

Attachment B
Item 29
Attachment B - Revised Salary
Schedule for the Management and
Professionals Group
Item 29: Staff Report Pg. 90 Packet Pg. 901 of 911
Attachment C: Summary of Stanford Related Programs and Services Fund
Dept. or
Project Description
Operating Fire Fire Services Contract with Stanford University Stanford reimburses the City for providing Fire services to the University based on an agreement between the City and the University.

Operating Office of
Transp.

Palo Alto Link (PAL) On Demand Transit Services
The FY 2024 Budget adds funding to engage in a pilot period to expand Palo Alto Link services to provide on-demand transit services. Stanford provides funding for a portion of this service
Operating Police Dispatch Communication Services Contract with Stanford University Stanford reimburses the City for providing dispatcher communication services to the University based on an agreement between the City and the University.

Capital PL16000Quarry Road Improvements and Transit Center Access Funding moved from FY24 to FY25 in 5-year CIP. Stanford is the lead on this project, and in order to continue with it, Stanford needs to annex a portion of parkland in order to ensure that it can be used for transit center access. A ballot measure proposing this action is expected in 2024.

Capital FD-24000 Fire Training Facility Replacement
This project will identify an appropriate site and construct a new fire training facility in Palo Alto. The current training facility is located on the Stanford University campus and is not owned by the City. A feasibility study will be conducted in FY 2024 to determine the facility needs as well as an appropriate and available location for the new facility.

Item 29
Attachment C - Relevant
Stanford Programs and
Services
Item 29: Staff Report Pg. 91 Packet Pg. 902 of 911
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Administrative Services
Meeting Date: June 19, 2023
Report #:2304-1355
TITLE
Adoption of a Resolution Proposing the Appropriations Limit for Fiscal Year 2024

RECOMMENDATION
Staff recommends that Council adopt the attached Resolution determining the Appropriations Limit for Fiscal Year 2024 (Attachment A). The City's Fiscal Year 2024 appropriations are estimated to be $53.86 million under the limit based on the Fiscal Year 2024 Budget, as recommended to the City Council for review and adoption on June 19, 2023.

BACKGROUND
California voters approved an initiative on November 6, 1979 that added Article XIIIB to the State Constitution, as amended by Proposition 98 in 1988 and Proposition 111 in 1990. The provisions of this article place limits on the amount of revenue that can be appropriated by all entities of government. The appropriation limit is based on actual appropriations during the 1978-1979 fiscal year, as increased each year using specified population and inflationary growth factors. The original legislation implementing the provisions of Article XIIIB became effective January 1, 1981.

In accordance with that legislation, the governing body of each government jurisdiction must, by resolution, establish its annual appropriation limit for the coming year (prior to July 1) at a regularly scheduled meeting or noticed special meeting. Based on Article XIIIB, the City of Palo Alto can use the larger of two measurements of population growth, (county or city population growth) in the appropriations limit calculation. For Fiscal Year 2024, the City is using the 2022- 2023 percent change in population growth of the County of Santa Clara in the calculation. The City typically uses the highest factor in order to provide maximum appropriation flexibility.

ANALYSIS
The appropriations limit is adjusted annually on the basis of population and per capita income changes provided annually by the California Department of Finance. This updated information is received from the California Department of Finance in May, after the City's proposed budget has been submitted to Council. Attached is the final appropriations limit calculation, based on the Item 30
Item 30 Staff Report
Item 30: Staff Report Pg. 1 Packet Pg. 903 of 911
updated information as well as allowable appropriation limit adjustment factors such as voterapproved debt and capital outlay expenditures. The appropriations limit for Fiscal Year 2024 is $211.80 million for funds subject to the appropriation limits. The City's Fiscal Year 2024 budgeted appropriations are estimated to be $53.86 million under the limit. As required by State law, documentation used to compute the appropriations limit has been made available to the public at least fifteen days prior to the Council meeting at which the appropriations limit is being adopted, and notice was published of the availability of these materials.

FISCAL/RESOURCE IMPACT
The adoption of the Fiscal Year 2024 Appropriations Limit has no impact on City resources.

STAKEHOLDER ENGAGEMENT
A public notice was provided on June 2, 2023 stating the availability of the calculation materials on the City’s website, and that the Appropriations Limit is being adopted on June 19, 2023.

ENVIRONMENTAL REVIEW
Council action on this item is not a project as defined by CEQA because establishing the Fiscal Year 2024 appropriations limit is a government funding mechanisms or fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. CEQA Guidelines section 15378(b)(4).

ATTACHMENTS
Attachment A: GANN Resolution FY 2024
Attachment B: GANN Notice FY 2024
APPROVED BY:

Kiely Nose, Assistant City Manager
Item 30
Item 30 Staff Report
Item 30: Staff Report Pg. 2 Packet Pg. 904 of 911

NOT YET APPROVED
Attachment A
1 Resolution No.XXXX
Resolution of the Council of the City of Palo Alto Establishing the City’s Appropriations Limit for Fiscal Year 2024
WHEREAS, under Article XIIIB of the Constitution of the State of California, the City of Palo Alto (City) may not appropriate any proceeds of taxes in excess of its appropriations limit; and
WHEREAS, since fiscal year 1991, the City is permitted to adjust its appropriations limit annually based on inflation and population adjustment factors; and WHEREAS, pursuant to Government Code Section 37200, the calculation of the appropriations limit and the total appropriations subject to the limit were set forth in the annual budget of the City for Fiscal Year 2024, which was adopted by ordinance of the Council on June 19, 2023; and
WHEREAS, pursuant to Government Code sections 7901 and 7910, the final calculation of the appropriations limit has been determined, and the adjustment factors on which the calculation is based are a 4.44% percent change in California per capita income and a -0.25% percent change in the population growth for the County of Santa Clara; and WHEREAS, the documentation used in the determination of the appropriations limit has been made available to the general public for fifteen (15) days prior to the date of adoption of this resolution; and
WHEREAS, according to the final calculation, the City’s net appropriations subject to limitation are approximately $157.94 million.

NOW, THEREFORE, the Council of the City of Palo Alto does RESOLVE as follows:

SECTION 1. The Council of the City of Palo Alto hereby finds that, for Fiscal Year 2024, the final calculation of the appropriations limit of the City of Palo Alto has been determined in accordance with the adjustment factors referred to above, the documentation used in the determination of the calculation has been made available to the general public for the period of fifteen days as required by law, and the City’s appropriations are under the appropriations limit by approximately $53.86 million.

Item 30
Attachment A - GANN
Resolution FY 2024
Item 30: Staff Report Pg. 3 Packet Pg. 905 of 911

NOT YET APPROVED
Attachment A
2 SECTION 2. The Council hereby adopts the final calculation of the appropriations limit of the City for Fiscal Year 2024, a copy of which is attached hereto as Exhibit 1.

SECTION 3. The Council finds that the adoption of this resolution does not constitute a project under the Section 15378(b)(4) of California Environmental Quality Act Guidelines because establishing the annual appropriations limit is a fiscal activity, and, therefore, no environmental assessment is necessary.

INTRODUCED AND PASSED:

AYES:

NOES:

ABSENT:

ABSTENTIONS:

ATTEST: APPROVED:
___________________________ _______________________________ City Clerk Mayor
APPROVED AS TO FORM: _______________________________
City Manager
___________________________
Assistant City Attorney
_______________________________
Administrative Services Director
Item 30
Attachment A - GANN
Resolution FY 2024
Item 30: Staff Report Pg. 4 Packet Pg. 906 of 911
Attachment B
FY 2024 Adopted Budget $ 279.58 $ 138.31 $ 25.74 $ 12.02 $ 455.65 Less:

Interfund Transfers $ (33.58) $ (7.38) $ (19.67) $ - $ (60.63) Allocated Charges $ (25.87) $ (0.28) $ (0.42) $ - $ (26.57) Non-Proceeds $ (57.79) $ (132.92) $ (7.49) $ (12.32) $ (210.52) Net Appropriations Subject to Limit $ 162.35 $ (2.26) $ (1.84) $ (0.30) $ 157.94 FY 2023 Per Capita Income Change (CA Department of Finance) 4.44% Factor A 1.0444
FY 2023 Population Change (County of Santa Clara) -0.25% Factor B 0.9975
$ 203.30

1.041789
$ 211.80
Net Appropriations Subject to Limit $ 157.94
Amount Under the Limit $ 53.86
2023 1.0755 1.0000 1.0756 $ 203.30 $ 138.39 $ 64.91
2022 1.0573 0.9999 1.0572 $ 189.03 $ 127.09 $ 63.07
2021 1.0373 1.0037 1.0411 $ 179.86 $ 113.06 $ 66.81
2020 1.0385 1.0033 1.0419 $ 171.74 $ 127.42 $ 45.34
2019 1.0367 1.0040 1.0408 $ 164.83 $ 114.94 $ 50.87
2018 1.0369 1.0082 1.0454 $ 158.36 $ 131.49 $ 26.88
2017 1.0537 1.0130 1.0674 $ 151.48 $ 109.51 $ 41.97
2016 1.0382 1.0113 1.0499 $ 141.92 $ 100.60 $ 41.31
2015 0.9977 1.0150 1.0127 $ 135.17 $ 82.93 $ 52.24
2014 1.0512 1.0157 1.0677 $ 133.48 $ 90.28 $ 43.20
2013 1.0377 1.0124 1.0506 $ 125.01 $ 96.73 $ 28.28

APPROPRIATIONS LIMITATION COMPLIANCE CALCULATION
FOR FISCAL YEAR 2024 ADOPTED BUDGET
($ IN MILLIONS)
Total Budgeted Appropriations General Fund Capital
Projects Funds
Special
Revenue Funds
Debt Service
Fund
Combined
Funds
FY 2023 Adopted Appropriations Limit
Factor A x Factor B
FY 2024 Adopted Appropriations Limit
On November 6, 1979, California voters approved Proposition 4, an initiative that added Article XIIIB to the state Constitution. The provisions of this article place limits on the amount of revenue that can be appropriated by all entities of government. The Appropriations Limit is based on actual appropriations during the 1978-1979 fiscal year, as increased each year using specified population and inflationary growth factors.

The City of Palo Alto remains well within its appropriations limit in FY 2024. Future year limit trends can be made based on the average change in regional population and income growth. The appropriations subject to limitation includes proceeds of taxes from the General Fund, Capital Projects Fund, and Special Revenue Funds.

Fiscal Year Per Capita Income
Factor
Population
Change Factor
Total
Adjustment
Factor
Appropriations
Limit
Appropriations
Subject to Limit
Amount Under
the Limit
Item 30
Attachment B - GANN
Notice FY 2024
Item 30: Staff Report Pg. 5 Packet Pg. 907 of 911

CITY COUNCIL
Colleague’s Memo
Sponsor(s): Council Member Burt, Mayor Kou, and Vice Mayor Stone
Subject: Authority to Form Friendship Cities
Meeting Date: June 19, 2023
Report #: 2306-1672
TITLE
Colleagues Memo: Approval of a “Friendship City” Program BACKGROUND AND DISCUSSION:

Palo Alto has long benefited from its Sister City and Sibling City relationships through sustainability, economic development, innovation practices, student exchanges, academia, and cultural relationships. International engagement with Palo Alto is frequent at multiple levels including government, business, community, and education. When a local government has sought to formalize an interchange, the approach has been through a formal Sister City agreement, and more recently a domestic Sibling City agreement.

City Staff and Council Members periodically receive invitations to develop relationships from cities. However, these relationships have not been pursued because Council action, staff and Neighbors Abroad support and resources would be required.

In addition to sister-city relationships, some U.S. cities have developed a “Friendship City” program including Menlo Park, Redwood City, Cupertino, San Antonio TX, and Portsmouth NH.

This is a more modest engagement between cities that does not require significant commitments by the city or local non-profit. This model is recognized also by Sister Cities International, the governing body of Palo Alto’s Sister Cities:

The terms “sister city” and “friendship city” sometimes have different meanings.

Generally speaking, friendship cities are less formal than sister cities. In some cities, “friendship city” is often used as a first stage in the relationship, and after it is strengthened, and the partners are sure they want a long-term relationship they will become “sister cities.”
Palo Alto’s international engagement is supported by Neighbors Abroad, Inc. Neighbors Abroad is a 501(c)(3) organization that, with annual funding from the City of Palo Alto together with donations from the community, supports international engagement. Their Board has endorsed the development of Friendship City agreements within the following parameters:

Item AA1
Item AA1 Colleagues
Memo
Item AA1: Staff Report Pg. 1 Packet Pg. 908 of 911
“To develop a revenue neutral relationship for a fixed term called a Friendship City, led by a community member who will take responsibility for the relationship and become a board member of Neighbors Abroad.”
After discussions with Neighbors Abroad, as well as reviewing Friendship City programs nationally, the following framework is proposed for a Friendship City agreement with Palo Alto:
- A local volunteer that would commit across the term of the Friendship City; - A statement document that sets a description of the prospective Friendship City, expected activities with the Friendship City, and a rationale for formation which comports with Neighbors Abroad’s policy for Friendship Cities; - Endorsement by the President of Neighbors Abroad;
- Acceptance by the City Council member serving as liaison to Neighbors Abroad; and - Endorsement by the Mayor and Vice-Mayor, and Council approval of the Agreement after placement on the Consent Calendar.

Different from a Sister City relationship, a Friendship City Agreement would be limited to three years, subject to Council renewal. The Agreement allows for a test of time, and if the relationship waivers, the agreement would not be renewed. A draft agreement is attached.

RECOMMENDATION
The City Council is requested to extend the authority to enter into Friendship City relationships subject to the conditions in this Colleagues’ Memo. Upon execution of any Friendship City Agreement, the Agreement shall be provided to Neighbors Abroad to support implementation.

FISCAL/RESOURCE IMPACT
The fiscal and resource impact for this proposal can vary widely, and as such staff believes it should not be considered insignificant nor fully defined at this time. Anticipated activities or resources likely needed include the following:
- Staff resources to coordinate requests for new Friendship Cities. Staff resources to coordinate details for formal agreement signings and celebrations. - Staff coordination and participation by applicable staff (City Manager’s Office, City Clerk’s Office, and various departments with topic expertise) in relationship building, as well as development and production of discussion topics before, during, and after delegation visits.
- Communications efforts to coordinate with Friendship Cities and Neighbors Abroad representatives to publicize events and other milestones. - Staff resources to coordinate Councilmember-related efforts for the Friendship City, including developing any formal letters, commendations, or gifts needed related to the Friendship City and associated logistics.
- Providing financial and staff support for City financial resources provided to Neighbors Abroad for reception hosting for visiting delegations.

Item AA1
Item AA1 Colleagues
Memo
Item AA1: Staff Report Pg. 2 Packet Pg. 909 of 911
The actual amount of time needed for the items above varies. Without dedicated staffing and budget allocation for international relations work, these items are spread among existing staff.

Depending on the amount of time needed for these activities, existing staff must redirect time away from other council priorities and assignments to accomplish these tasks. This includes the staff and City Council time that may be needed to develop this program.

As noted above, Friendship City relationships are a first stage in connecting two cities together.

For the City of Palo Alto, most of the existing eight (8) Sister City and one (1) Sibling City relationships started off as something informal either between Palo Alto neighbors and colleagues in an international city, or as an early agreement to test a relationship before formalizing. Without clarity as to what Friendship Cities should expect from Palo Alto over time, and the anticipated guidance for expansion of Palo Alto’s program, the City should logically expect situations where the Friendship Cities seek to become more formally connected to Palo Alto as additional Sister Cities with the associated resource expectations.

Should the Council wish to proceed with growth in international relations activities reflected in the establishment of this new program, staff recommends that the parameters guiding the City’s involvement be set forth in writing through the Council’s Procedures and Protocols Handbook. It would also be prudent to establish appropriate monitoring of international relations activities through a budget line item for this purpose.

It should further be noted that the City of Palo Alto receives many inquiries and requests to establish relationships with cities around the world. As such, while Palo Alto may intend only a modest time and other resource allocation to these relationships, these communities often place a high priority to the relationship, and this is reflected in the level of effort, attention, and expense invested into the relationship. This dynamic creates situations where reciprocation is expected and difficult to avoid.

ATTACHMENTS
Attachment A: Draft Agreement for the Establishment of a Friendship City Item AA1
Item AA1 Colleagues
Memo
Item AA1: Staff Report Pg. 3 Packet Pg. 910 of 911

ATTACHMENT

AN AGREEMENT FOR THE ESTABLISHMENT OF

A FRIENDSHIP CITY RELATIONSHIP BETWEEN
[CITY NAME (COUNTRY)]
AND

PALO ALTO, CALIFORNIA (USA)
In accordance with authorization from the City Council of Palo Alto and the approval of the Mayor of Palo Alto, California, and the [City Country], it is declared that a “Friendship City Agreement” between the two cities is established for the following purposes:
(1) To promote and expand the mutually beneficial cooperation between the people of Palo Alto and [City]
(2) To promote (more specific elements)
This Friendship City Agreement is effective when this document has been approved by the Palo Alto City Council and duly executed by the Mayor of Palo Alto, and executed by the Mayor of [xxx], and shall remain in effect for three years from the effective date. The Agreement may be extended upon mutual agreement of the cities, approved in the same manner as the initial Agreement.
______________
[name]
Mayor, City of Palo Alto
California, USA
_______________
[name}
Mayor, [City]
State, Country
Dated. ##
Item AA1
Attachment A - Draft
Agreement for the
Establishment of a
Friendship City
Item AA1: Staff Report Pg. 4 Packet Pg. 911 of 911

Palo Alto City CouncilJune 19, 2023

Palo Alto City Council
June 19, 2023