TABLE OF ORGANIZATION
EMPLOYEE INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2026 PROPOSED OPERATING BUDGET 15 T able of Organization
FY 2023
Actuals
FY 2024
Actuals
FY 2025
Adopted
Budget
FY 2026
Proposed
Budget
FY 2026
Change
FTE
FY 2026
Change %
General Fund
Administrative Services
Account Specialist 4.13 4.13 4.13 4.13 — —%
Account Specialist-Lead 3.45 3.45 3.45 3.45 — —%
Accountant 2.00 2.00 2.00 2.00 — —%
Administrative Assistant 1.00 1.00 1.00 1.00 — —%
Administrative Associate II 0.50 1.00 1.00 1.00 — —%
Administrative Associate III 1.00 1.00 1.00 1.00 — —%
Assistant Director Administrative Services 1.65 1.65 1.65 1.65 — —% Buyer 2.00 2.00 2.00 2.00 — —%
Chief Procurement Officer 1.00 1.00 1.00 1.00 — —%
Contracts Administrator* 2.70 3.70 3.70 2.70 (1.00) (27.0)% Director Administrative Services/CFO 0.80 0.80 0.80 0.80 — —% Director Office of Management and Budget 1.00 1.00 1.00 1.00 — —% Management Analyst 2.00 2.00 3.00 2.00 (1.00) (33.3)%
Manager Budget 2.00 2.00 2.00 2.00 — —%
Manager Real Property 1.00 1.00 1.00 1.00 — —%
Manager Revenue Collections 0.62 0.62 0.62 0.62 — —%
Manager Treasury, Debt & Investments 0.60 0.60 0.60 0.60 — —% Manager, Finance 1.00 1.00 1.00 1.00 — —%
Payroll Analyst 2.00 2.00 2.00 2.00 — —%
Senior Accountant 3.00 3.00 3.00 3.00 — —%
Senior Buyer 1.00 1.00 1.00 1.00 — —%
Senior Management Analyst 2.30 2.30 2.30 3.40 1.10 47.8% Storekeeper 2.00 2.00 2.00 2.00 — —%
Storekeeper-Lead 0.20 0.20 0.20 0.20 — —%
TABLE OF ORGANIZATION
16 EMPLOYEE INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2026 PROPOSED OPERATING BUDGET Warehouse Supervisor 0.20 0.20 0.20 0.20 — —%
Total Administrative Services 39.15 40.65 41.65 40.75 (0.90) (2.2)% City Attorney
Assistant City Attorney 4.00 4.00 4.00 4.00 — —%
Chief Assistant City Attorney 1.00 1.00 1.00 1.00 — —%
City Attorney 1.00 1.00 1.00 1.00 — —%
Claims Investigator 1.00 1.00 1.00 1.00 — —%
Deputy City Attorney — 0.50 0.50 0.50 — —%
Legal Fellow 1.00 1.00 1.00 1.00 — —%
Secretary to City Attorney 1.00 1.00 1.00 1.00 — —%
Senior Management Analyst 1.00 1.00 1.00 1.00 — —%
Total City Attorney 10.00 10.50 10.50 10.50 — —%
City Clerk
Administrative Associate III 2.00 2.00 2.00 2.00 — —%
Assistant City Clerk 1.00 2.00 2.00 2.00 — —%
City Clerk 1.00 1.00 1.00 1.00 — —%
Deputy City Clerk 1.00 — — — — —%
Total City Clerk 5.00 5.00 5.00 5.00 — —%
City Manager
Administrative Assistant 2.00 3.00 3.00 3.00 — —%
Assistant City Manager 1.00 1.00 1.00 1.00 — —%
Assistant to the City Manager 3.00 3.00 3.00 3.00 — —%
Chief Communications Officer 1.00 1.00 1.00 1.00 — —%
City Manager 1.00 1.00 1.00 1.00 — —%
Deputy City Manager 1.00 1.00 1.00 1.00 — —%
Executive Assistant to the City Manager 1.00 1.00 1.00 1.00 — —% FY 2023
Actuals
FY 2024
Actuals
FY 2025
Adopted
Budget
FY 2026
Proposed
Budget
FY 2026
Change
FTE
FY 2026
Change %
TABLE OF ORGANIZATION
EMPLOYEE INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2026 PROPOSED OPERATING BUDGET 17 Management Fellow — — — 0.20 0.20 —%
Management Specialist — — 1.00 — (1.00) (100.0)%
Manager Communications 1.00 1.00 1.00 1.00 — —%
Senior Management Analyst 1.00 1.00 1.00 1.00 — —%
Total City Manager 12.00 13.00 14.00 13.20 (0.80) (5.7)% Community Services
Administrative Assistant 1.00 1.00 1.00 1.00 — —%
Animal Caretaker — — 4.00 4.00 — —%
Assistant Director Community Services 1.00 2.00 2.00 2.00 — —% Building Serviceperson 1.00 2.00 2.00 2.00 — —%
Building Serviceperson-Lead 0.60 2.00 2.00 2.00 — —%
Coordinator Recreation Programs 4.00 5.75 5.75 6.00 0.25 4.3% Director Community Services 1.00 1.00 1.00 1.00 — —%
Division Manager Open Space, Parks & Golf — 1.00 1.00 1.00 — —% Inspector, Field Services 2.00 2.00 2.00 2.00 — —%
Junior Museum & Zoo Educator 4.10 4.85 4.85 5.85 1.00 20.6% Management Analyst 1.00 1.00 1.00 1.00 — —%
Management Assistant 1.00 1.00 1.00 1.00 — —%
Manager Community Services 5.00 5.00 5.00 5.00 — —%
Manager Community Services Senior Program 4.00 4.00 4.00 4.00 — —% Manager Human Services 1.00 1.00 1.00 1.00 — —%
Park Maintenance Person 6.00 6.00 6.00 6.00 — —%
Park Maintenance-Lead 1.00 1.00 1.00 1.00 — —%
Park Ranger 6.00 6.00 6.00 6.00 — —%
Parks/Golf Crew-Lead 2.00 2.00 2.00 2.00 — —%
Producer Arts/Science Program 12.25 9.50 9.50 9.50 — —% Program Assistant I* 3.00 3.75 4.75 5.75 1.00 21.1%
FY 2023
Actuals
FY 2024
Actuals
FY 2025
Adopted
Budget
FY 2026
Proposed
Budget
FY 2026
Change
FTE
FY 2026
Change %
TABLE OF ORGANIZATION
18 EMPLOYEE INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2026 PROPOSED OPERATING BUDGET Program Assistant II 4.00 4.00 4.00 4.00 — —%
Project Manager 0.10 0.10 0.10 0.10 — —%
Senior Management Analyst 1.00 1.00 1.00 1.00 — —%
Sprinkler System Representative 4.00 4.00 4.00 4.00 — —% Superintendent Community Services 2.00 2.00 2.00 2.00 — —% Theater Specialist 2.00 5.00 5.00 5.00 — —%
WGW Heavy Equipment Operator 0.07 0.07 0.07 0.07 — —%
Total Community Services 70.12 78.02 83.02 85.27 2.25 2.7% Fire
40-Hour Captain 0.20 0.20 — — — —%
40-Hour Training Battalion Chief 1.00 1.00 1.00 1.00 — —% 40-Hour Training Captain 1.00 1.00 1.00 1.00 — —%
Administrative Assistant 1.00 1.00 1.00 1.00 — —%
Administrative Associate II 2.20 2.20 3.00 3.00 — —%
Administrative Associate III** 0.20 0.20 1.00 2.00 1.00 50.0% Assistant Fire Marshal — — 1.00 1.00 — —%
Battalion Chief 3.00 3.00 3.00 3.00 — —%
Business Analyst 0.80 0.80 0.80 0.80 — —%
Deputy Director Technical Services Division 0.20 0.20 0.20 0.20 — —% Deputy Fire Chief 2.00 2.00 2.00 2.00 — —%
Emergency Medical Service Director 1.00 1.00 1.00 1.00 — —% Emergency Medical Services Data Specialist 1.00 1.00 1.00 1.00 — —% Fire Apparatus Operator 26.00 26.00 26.00 26.00 — —%
Fire Captain 20.00 20.00 20.00 23.00 3.00 15.0%
Fire Chief 1.00 1.00 1.00 1.00 — —%
Fire Fighter 34.00 34.00 37.00 37.00 — —%
Fire Fighter Trainee 3.00 3.00 3.00 3.00 — —%
FY 2023
Actuals
FY 2024
Actuals
FY 2025
Adopted
Budget
FY 2026
Proposed
Budget
FY 2026
Change
FTE
FY 2026
Change %
TABLE OF ORGANIZATION
EMPLOYEE INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2026 PROPOSED OPERATING BUDGET 19 Fire Inspector 0.40 2.40 3.20 3.20 — —%
Fire Marshal 0.05 0.05 0.75 0.75 — —%
Geographic Information System Specialist 0.50 0.50 0.50 0.50 — —% Hazardous Materials Inspector 0.70 0.70 3.93 3.93 — —%
Manager, EMS** — — — 1.00 1.00 —%
Plans Check Engineer — — 0.50 0.50 — —%
Senior Management Analyst 1.00 1.00 1.00 1.00 — —%
Single Role EMT (Non-sworn)** — — — 2.00 2.00 —%
Single Role Paramedic (Non-sworn)** — — — 2.00 2.00 —%
Total Fire 100.25 102.25 112.88 121.88 9.00 7.4%
Human Resources
Administrative Assistant — 0.75 0.75 0.75 — —%
Assistant Director Human Resources 1.00 1.00 1.00 1.00 — —% Director Human Resources/CPO 1.00 1.00 1.00 1.00 — —%
Human Resources Representative 2.00 4.00 4.00 4.00 — —% Human Resources Technician 4.00 2.00 2.00 2.00 — —%
Management Fellow — — — 0.30 0.30 —%
Manager Employee Benefits 1.00 1.00 1.00 1.00 — —%
Manager Employee Relations 1.00 1.00 1.00 1.00 — —%
Recruitment Division Manager — — 1.00 1.00 — —%
Senior Human Resources Administrator 3.00 4.00 4.00 4.00 — —% Senior Management Analyst 2.00 2.00 2.00 2.00 — —%
Total Human Resources 15.00 16.75 17.75 18.05 0.30 1.7% Library
Administrative Assistant — 1.00 1.00 1.00 — —%
Administrative Associate III 1.00 — — — — —%
Assistant Director Library Services 1.00 — — — — —%
FY 2023
Actuals
FY 2024
Actuals
FY 2025
Adopted
Budget
FY 2026
Proposed
Budget
FY 2026
Change
FTE
FY 2026
Change %
TABLE OF ORGANIZATION
20 EMPLOYEE INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2026 PROPOSED OPERATING BUDGET Business Analyst 1.00 — — — — —%
Coordinator Library Programs 2.00 5.00 5.00 5.00 — —%
Director Libraries 1.00 1.00 1.00 1.00 — —%
Division Head Library Services 1.00 2.00 2.00 2.00 — —% Librarian 7.00 4.00 4.00 4.00 — —%
Library Associate 6.00 10.00 10.00 10.00 — —%
Library Specialist 12.50 8.00 8.00 8.00 — —%
Management Analyst 1.00 1.00 1.00 1.00 — —%
Manager Library Services 3.00 3.00 3.00 3.00 — —%
Senior Business Analyst — 1.00 1.00 1.00 — —%
Senior Librarian 6.00 8.00 8.00 8.00 — —%
Supervising Librarian 4.00 5.00 5.00 5.00 — —%
Total Library 46.50 49.00 49.00 49.00 — —%
Office of Emergency Services
Director Office of Emergency Services 1.00 1.00 1.00 1.00 — —% Office of Emergency Services Coordinator 1.00 2.00 2.00 2.00 — —% Total Office of Emergency Services 2.00 3.00 3.00 3.00 — —% Office of Transportation
Administrative Assistant 0.60 0.60 0.60 0.60 — —%
Associate Engineer 0.35 0.35 0.35 0.35 — —%
Associate Planner 0.40 0.40 1.40 1.40 — —%
Chief Transportation Official 0.70 0.70 0.70 0.70 — —%
Coordinator Transportation Systems
Management
0.65 0.65 — — — —%
Management Analyst 0.50 — — — — —%
Parking Operations-Lead 0.05 0.05 0.05 0.05 — —%
Planner — — 0.40 0.40 — —%
FY 2023
Actuals
FY 2024
Actuals
FY 2025
Adopted
Budget
FY 2026
Proposed
Budget
FY 2026
Change
FTE
FY 2026
Change %
TABLE OF ORGANIZATION
EMPLOYEE INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2026 PROPOSED OPERATING BUDGET 21 Project Engineer 0.25 0.25 0.25 0.35 0.10 40.0%
Principal Transportation Engineer** — — — 0.20 0.20 —%
Senior Engineer** 0.55 0.55 0.55 0.35 (0.20) (57.1)%
Senior Management Analyst — 0.50 0.50 0.50 — —%
Senior Planner 0.15 1.40 1.65 1.65 — —%
Transportation Planning Manager 1.00 1.00 1.00 1.00 — —% Total Office of Transportation 5.20 6.45 7.45 7.55 0.10 1.3% Planning and Development Services
40-Hour Captain 0.80 0.80 — — — —%
Administrative Assistant 1.00 1.00 1.00 1.00 — —%
Administrative Associate I 1.00 — — — — —%
Administrative Associate II 2.80 0.80 — — — —%
Administrative Associate III 4.80 7.80 6.00 6.00 — —%
Assistant Chief Building Official 2.00 2.00 1.00 1.00 — —% Assistant Director PCE 1.00 1.00 1.00 1.00 — —%
Associate Engineer — 0.50 0.50 0.50 — —%
Associate Planner 1.25 1.25 1.25 1.25 — —%
Building Inspector Specialist 8.00 — — — — —%
Building/Planning Technician 2.50 2.50 2.50 2.50 — —%
Chief Building Official 1.00 1.00 1.00 1.00 — —%
Chief Planning Official 1.00 1.00 — — — —%
Code Enforcement Officer 1.00 1.00 1.00 1.00 — —%
Code Enforcement-Lead 1.00 1.00 1.00 1.00 — —%
Development Project Coordinator II 2.00 2.00 2.00 2.00 — —% Development Project Coordinator III 3.00 3.00 3.00 3.00 — —% Director Planning/Community Environment 1.00 1.00 1.00 1.00 — —% Division Manager Planning — — 1.00 1.00 — —%
FY 2023
Actuals
FY 2024
Actuals
FY 2025
Adopted
Budget
FY 2026
Proposed
Budget
FY 2026
Change
FTE
FY 2026
Change %
TABLE OF ORGANIZATION
22 EMPLOYEE INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2026 PROPOSED OPERATING BUDGET Engineer 0.52 0.52 0.52 0.52 — —%
Engineering Technician III 1.50 1.00 1.00 1.00 — —%
Fire Inspector 1.60 1.60 0.80 0.80 — —%
Fire Marshal 0.80 0.80 0.25 0.25 — —%
Hazardous Materials Inspector 3.20 3.20 0.07 0.07 — —%
Industrial Waste Investigator 0.35 0.35 0.35 0.35 — —%
Inspector, Field Services 0.68 0.68 0.68 0.68 — —%
Landscape Architect Park Planner 0.50 0.50 0.50 0.50 — —% Manager Planning 4.00 4.00 4.00 5.00 1.00 25.0%
Plan Review Manager — — 1.00 — (1.00) (100.0)%
Planner 5.00 5.00 5.00 5.00 — —%
Plans Check Engineer 1.00 1.00 0.50 0.50 — —%
Principal Planner 2.00 2.00 3.00 4.00 1.00 33.3%
Project Manager 0.50 0.50 0.50 0.50 — —%
Senior Building Inspector — 8.00 8.00 8.00 — —%
Senior Business Analyst 1.00 1.00 — — — —%
Senior Engineer 0.45 0.45 0.45 0.45 — —%
Senior Management Analyst 2.00 2.00 2.00 2.00 — —%
Senior Plan Check Engineer — 2.00 3.00 3.00 — —%
Senior Planner 4.65 7.65 8.75 8.75 — —%
Senior Program Manager — — 1.00 1.00 — —%
Senior Technologist — — 1.00 1.00 — —%
Supervisor Inspection and Surveying 0.25 0.25 0.25 0.25 — —% Supervisor of Code Enforcement — 1.00 1.00 1.00 — —%
Technologist — — 1.00 1.00 — —%
Transportation Planning Manager 0.05 0.05 0.05 0.05 — —% Total Planning and Development Services 65.20 71.20 67.92 68.92 1.00 1.5% FY 2023
Actuals
FY 2024
Actuals
FY 2025
Adopted
Budget
FY 2026
Proposed
Budget
FY 2026
Change
FTE
FY 2026
Change %
TABLE OF ORGANIZATION
EMPLOYEE INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2026 PROPOSED OPERATING BUDGET 23 Police
Administrative Assistant 1.00 1.00 1.00 1.00 — —%
Administrative Associate II 2.00 3.00 3.00 3.00 — —%
Animal Control Officer 2.00 2.00 2.00 2.00 — —%
Animal Control Officer-Lead 1.00 1.00 1.00 1.00 — —%
Assistant Police Chief 1.00 1.00 1.00 1.00 — —%
Business Analyst 2.20 2.20 2.20 2.20 — —%
Code Enforcement Officer 1.00 1.00 1.00 1.00 — —%
Community Service Officer 5.63 5.63 4.69 4.69 — —%
Court Liaison Officer 1.00 2.00 2.00 2.00 — —%
Crime Analyst 1.00 1.00 1.00 1.00 — —%
Deputy Director Technical Services Division 0.80 0.80 0.80 0.80 — —% Forensic Coordinator — — 1.00 1.00 — —%
Forensic Specialist — — 1.00 1.00 — —%
Geographic Information System Specialist 0.50 0.50 0.50 0.50 — —% Police Agent 19.00 19.00 19.00 19.00 — —%
Police Captain 2.00 2.00 2.00 2.00 — —%
Police Chief 1.00 1.00 1.00 1.00 — —%
Police Lieutenant 4.00 4.00 5.00 5.00 — —%
Police Officer 43.00 45.00 45.00 45.00 — —%
Police Records Specialist II 6.00 6.00 6.00 6.00 — —%
Police Records Specialist-Lead 1.00 1.00 1.00 1.00 — —% Police Sergeant 14.00 14.00 14.00 14.00 — —%
Program Assistant II 1.00 1.00 1.00 1.00 — —%
Property Evidence Technician 2.00 2.00 — — — —%
Public Safety Communications Manager 1.00 1.00 1.00 1.00 — —% Public Safety Dispatcher 14.00 16.00 16.00 16.00 — —%
FY 2023
Actuals
FY 2024
Actuals
FY 2025
Adopted
Budget
FY 2026
Proposed
Budget
FY 2026
Change
FTE
FY 2026
Change %
TABLE OF ORGANIZATION
24 EMPLOYEE INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2026 PROPOSED OPERATING BUDGET Public Safety Dispatcher-Lead 4.00 4.00 4.00 4.00 — —%
Public Safety Program Manager 1.00 1.00 1.00 1.00 — —%
Senior Management Analyst 1.00 1.00 1.00 1.00 — —%
Total Police 133.13 139.13 139.19 139.19 — —%
Public Works
Administrative Assistant 0.50 0.50 0.50 0.75 0.25 50.0% Administrative Associate II 2.65 2.65 2.65 2.65 — —%
Assistant Director Public Works 0.73 0.73 0.73 0.73 — —% Associate Engineer — 0.45 0.45 0.45 — —%
Building Serviceperson-Lead 1.00 1.00 1.00 1.00 — —%
Building/Planning Technician 0.50 0.50 0.50 0.50 — —%
Cement Finisher 2.00 2.00 2.00 2.00 — —%
Cement Finisher-Lead 0.26 0.26 0.26 0.26 — —%
Coordinator Public Works Projects 1.50 1.50 1.50 0.70 (0.80) (53.3)% Director Public Works/City Engineer 1.00 1.00 1.00 1.00 — —% Electrician 0.80 0.80 0.80 0.80 — —%
Engineer 0.48 0.48 0.48 0.48 — —%
Engineering Technician III 1.75 1.80 1.80 1.80 — —%
Environmental Specialist 0.33 0.33 0.33 0.33 — —%
Equipment Operator 2.46 2.46 2.46 2.46 — —%
Facilities Carpenter 1.00 1.00 1.00 1.00 — —%
Facilities Maintenance-Lead 1.85 1.85 1.85 1.85 — —%
Facilities Painter 1.75 1.75 1.75 1.75 — —%
Facilities Technician 4.05 5.05 5.05 5.05 — —%
Heavy Equipment Operator 2.10 2.10 2.10 2.10 — —%
Heavy Equipment Operator-Lead 0.85 0.85 0.85 0.85 — —%
Inspector, Field Services 0.11 0.11 0.11 0.11 — —%
FY 2023
Actuals
FY 2024
Actuals
FY 2025
Adopted
Budget
FY 2026
Proposed
Budget
FY 2026
Change
FTE
FY 2026
Change %
TABLE OF ORGANIZATION
EMPLOYEE INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2026 PROPOSED OPERATING BUDGET 25 Landscape Architect Park Planner 0.60 0.60 0.60 0.60 — —% Management Analyst 0.70 0.70 0.80 0.80 — —%
Manager Environmental Control Program 0.33 0.33 0.33 0.33 — —% Manager Facilities 0.90 0.90 0.90 0.90 — —%
Manager Maintenance Operations 1.20 1.20 1.20 1.20 — —% Manager Urban Forestry 1.00 1.00 1.00 1.00 — —%
Manager Watershed Protection 0.05 0.05 0.05 0.05 — —%
Project Manager 2.50 2.85 2.85 2.85 — —%
Senior Engineer 0.60 0.60 0.60 0.60 — —%
Senior Management Analyst 1.11 1.11 1.11 1.11 — —%
Supervisor Inspection and Surveying 0.10 0.10 0.10 0.10 — —% Surveyor, Public Works 0.33 0.33 0.33 0.33 — —%
Traffic Controller Maintainer I 1.94 1.94 1.94 1.94 — —% Traffic Controller Maintainer II 1.00 1.00 1.00 2.00 1.00 100.0% Tree Maintenance Person 1.00 1.00 1.00 1.00 — —%
Tree Trim/Line Clear 7.00 7.00 7.00 7.00 — —%
Tree Trim/Line Clear-Lead 1.00 1.00 1.00 1.00 — —%
WGW Heavy Equipment Operator 0.23 0.23 0.23 0.23 — —%
Total Public Works 49.26 51.11 51.21 51.66 0.45 0.9%
Total General Fund 552.81 586.06 602.57 613.97 11.40 1.9% Enterprise Fund
Public Works
Accountant 0.70 0.70 0.70 0.70 — —%
Administrative Associate I 1.00 1.00 1.00 1.00 — —%
Administrative Associate II 2.15 2.15 2.15 2.15 — —%
Administrative Associate III 0.20 0.20 0.20 0.20 — —%
Airport Specialist II — 2.50 2.50 2.50 — —%
FY 2023
Actuals
FY 2024
Actuals
FY 2025
Adopted
Budget
FY 2026
Proposed
Budget
FY 2026
Change
FTE
FY 2026
Change %
TABLE OF ORGANIZATION
26 EMPLOYEE INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2026 PROPOSED OPERATING BUDGET Assistant Director Public Works 1.30 1.30 1.30 1.30 — —% Assistant Manager WQCP 2.00 2.00 2.00 2.00 — —%
Associate Engineer 3.00 3.05 3.05 3.05 — —%
Chemist 2.00 3.00 3.00 3.00 — —%
Electrician 3.00 3.00 3.00 3.00 — —%
Electrician-Lead 2.00 2.00 2.00 2.00 — —%
Engineer 0.90 1.90 1.90 1.90 — —%
Engineering Technician III 0.25 0.20 0.20 0.20 — —%
Environmental Specialist 2.33 2.33 2.33 3.33 1.00 42.9% Equipment Operator 0.54 0.54 0.54 0.54 — —%
Facilities Maintenance Lead 1.00 1.00 1.00 1.00 — —%
Facilities Technician 2.50 — — — — —%
Fire Marshal 0.07 0.07 — — — —%
Hazardous Materials Inspector 0.04 0.04 — — — —%
Heavy Equipment Operator 0.90 0.90 0.90 0.90 — —%
Heavy Equipment Operator-Lead 1.15 1.15 1.15 1.15 — —%
Industrial Waste Inspector 3.00 3.00 3.00 3.00 — —%
Industrial Waste Investigator 1.15 1.15 1.15 1.15 — —%
Instrumentation Electrician — — — 1.00 1.00 —%
Laboratory Technician WQC 3.00 3.00 3.00 3.00 — —%
Landfill Technician 1.00 2.00 2.00 2.00 — —%
Management Analyst 2.30 2.30 2.90 2.90 — —%
Manager Airport 1.00 1.00 1.00 1.00 — —%
Manager Environmental Control Program 5.33 5.33 5.33 5.33 — —% Manager Laboratory Services 1.00 1.00 1.00 1.00 — —%
Manager Maintenance Operations 1.96 1.96 1.96 1.96 — —% Manager Solid Waste 1.00 1.00 1.00 1.00 — —%
FY 2023
Actuals
FY 2024
Actuals
FY 2025
Adopted
Budget
FY 2026
Proposed
Budget
FY 2026
Change
FTE
FY 2026
Change %
TABLE OF ORGANIZATION
EMPLOYEE INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2026 PROPOSED OPERATING BUDGET 27 Manager Water Quality Control Plant 1.00 1.00 1.00 1.00 — —% Manager Watershed Protection 0.95 0.95 0.95 0.95 — —%
Plant Mechanic 7.00 7.00 7.00 7.00 — —%
Program Assistant I 1.00 1.00 1.00 1.00 — —%
Program Assistant II 2.00 2.00 2.00 2.00 — —%
Project Engineer 1.83 2.83 2.83 2.83 — —%
Project Manager 1.35 1.35 1.35 1.35 — —%
Senior Accountant 0.30 0.30 0.30 0.30 — —%
Senior Buyer 1.00 1.00 1.00 1.00 — —%
Senior Chemist 2.00 2.00 2.00 2.00 — —%
Senior Engineer 3.76 3.76 3.76 3.76 — —%
Senior Industrial Waste Investigator 1.00 1.00 1.00 1.00 — —% Senior Management Analyst 0.21 0.21 0.21 0.61 0.40 190.5% Senior Mechanic 1.00 1.00 1.00 1.00 — —%
Senior Operator WQC 6.00 6.00 6.00 7.00 1.00 16.7%
Senior Technologist 1.00 1.00 1.00 1.00 — —%
Storekeeper 1.00 1.00 1.00 1.00 — —%
Street Maintenance Assistant 1.00 — — — — —%
Street Sweeper Operator 1.63 1.63 1.63 1.63 — —%
Supervisor WQCP Operations 3.00 3.00 3.00 3.00 — —%
Surveyor, Public Works 0.12 0.12 0.12 0.12 — —%
Technologist 1.00 1.00 1.00 1.00 — —%
Traffic Controller Maintainer I 0.06 0.06 0.06 0.06 — —% WQC Plant Operator II 16.00 16.00 16.00 16.00 — —%
Zero Waste Coordinator 1.00 1.00 1.00 1.00 — —%
Total Public Works 103.98 106.98 107.47 110.87 3.40 3.2% FY 2023
Actuals
FY 2024
Actuals
FY 2025
Adopted
Budget
FY 2026
Proposed
Budget
FY 2026
Change
FTE
FY 2026
Change %
TABLE OF ORGANIZATION
28 EMPLOYEE INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2026 PROPOSED OPERATING BUDGET Utilities
Account Specialist 1.00 1.00 1.00 1.00 — —%
Accountant 1.30 1.30 1.30 1.30 — —%
Administrative Assistant 1.00 1.00 1.00 1.75 0.75 75.0% Administrative Associate II 6.00 6.00 6.00 6.00 — —%
Assistant City Attorney 1.00 2.00 2.00 2.00 — —%
Assistant Director Administrative Services 0.25 0.25 0.25 0.25 — —% Assistant Director Sustainability and Climate
Action
— 1.00 1.00 1.00 — —%
Assistant Director Utilities Customer Support
Services
1.00 2.00 2.00 2.00 — —%
Assistant Director Utilities Engineering 1.00 1.00 1.00 1.00 — —% Assistant Director Utilities Operations 1.00 1.00 1.00 1.00 — —% Assistant Director Utilities/Resource
Management
1.00 1.00 1.00 1.00 — —%
Associate Sustainability Program Administrator 1.00 1.00 2.00 2.00 — —% Business Analyst 6.00 6.00 6.00 6.00 — —%
Cathodic Protection Technician Assistant 1.00 1.00 1.00 — (1.00) (100.0)% Cathodic Technician 1.00 1.00 1.00 2.00 1.00 100.0%
Cement Finisher 2.00 2.00 3.00 3.00 — —%
Contracts Administrator 0.70 0.70 0.70 0.70 — —%
Coordinator Utilities Projects 8.00 8.00 10.00 10.00 — —% Customer Service Representative 7.00 7.00 7.00 7.00 — —% Customer Service Specialist 2.00 2.00 2.00 2.00 — —%
Customer Service Specialist-Lead 2.00 2.00 2.00 2.00 — —% Deputy City Attorney — 0.50 0.50 0.50 — —%
Director Administrative Services/CFO 0.20 0.20 0.20 0.20 — —% Electric Heavy Equipment Operator 1.00 1.00 1.00 1.00 — —% FY 2023
Actuals
FY 2024
Actuals
FY 2025
Adopted
Budget
FY 2026
Proposed
Budget
FY 2026
Change
FTE
FY 2026
Change %
TABLE OF ORGANIZATION
EMPLOYEE INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2026 PROPOSED OPERATING BUDGET 29 Electric Project Engineer 8.00 8.00 10.00 10.00 — —%
Electric Underground Inspector 2.00 2.00 2.00 2.00 — —% Electric Underground Inspector-Lead 1.00 1.00 1.00 1.00 — —% Electrical Equipment Technician 1.00 1.00 1.00 1.00 — —% Electrician Assistant I 3.00 3.00 3.00 3.00 — —%
Electrician-Lead — — 1.00 1.00 — —%
Engineer 4.00 5.00 5.00 5.00 — —%
Engineering Manager - Electric 1.00 1.00 1.00 1.00 — —% Engineering Manager - WGW 1.00 1.00 1.00 1.00 — —%
Engineering Technician III 3.00 3.00 3.00 3.00 — —%
Environmental Specialist 0.34 0.34 0.34 0.34 — —%
Equipment Operator 1.00 1.00 1.00 2.00 1.00 100.0%
Fire Marshal 0.08 0.08 — — — —%
Gas and Water Meter Measurement and
Control Technician
4.00 4.00 5.00 5.00 — —%
Gas and Water Meter Measurement and
Control Technician - Lead
1.00 1.00 1.00 1.00 — —%
Hazardous Materials Inspector 0.06 0.06 — — — —%
Heavy Equipment Operator - Install/Repair 4.00 4.00 5.00 5.00 — —% Human Resources Representative 1.00 1.00 1.00 1.00 — —% Industrial Waste Investigator 0.50 0.50 0.50 0.50 — —%
Inspector, WGW Utilities Field Svc 5.00 5.00 5.00 6.00 1.00 20.0% Lineperson/Cable Specialist 10.00 10.00 10.00 10.00 — —% Lineperson/Cable Specialist-Lead 4.00 4.00 4.00 4.00 — —% Maintenance Mechanic-Welding 2.00 2.00 2.00 2.00 — —%
Management Analyst 1.00 1.00 1.00 1.00 — —%
Management Fellow — — — 0.50 0.50 —%
Manager Communications 1.00 1.00 1.00 1.00 — —%
FY 2023
Actuals
FY 2024
Actuals
FY 2025
Adopted
Budget
FY 2026
Proposed
Budget
FY 2026
Change
FTE
FY 2026
Change %
TABLE OF ORGANIZATION
30 EMPLOYEE INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2026 PROPOSED OPERATING BUDGET Manager Customer Service 1.00 1.00 1.00 1.00 — —%
Manager Electric Operations 1.00 1.00 1.00 1.00 — —%
Manager Environmental Control Program 0.34 0.34 0.34 0.34 — —% Manager Information Technology — 1.00 1.00 1.00 — —%
Manager Treasury, Debt & Investments 0.40 0.40 0.40 0.40 — —% Manager Utilities Compliance 1.00 1.00 1.00 1.00 — —%
Manager Utilities Credit & Collection 1.00 1.00 1.00 1.00 — —% Manager Utilities Operations WGW 1.00 1.00 1.00 1.00 — —% Manager Utilities Program Services 2.00 2.00 2.00 2.00 — —% Manager Utilities Strategic Business 1.00 1.00 1.00 1.00 — —% Manager Utilities Telecommunications 1.00 3.00 3.00 3.00 — —% Meter Reader 6.00 5.00 5.00 5.00 — —%
Meter Reader-Lead 1.00 1.00 1.00 1.00 — —%
Metering Technician 2.00 2.00 2.00 2.00 — —%
Metering Technician-Lead 1.00 1.00 1.00 1.00 — —%
Offset Equipment Operator 0.48 0.48 0.98 0.48 (0.50) (51.0)% Overhead Underground Troubleman 2.00 2.00 2.00 2.00 — —% Principal Business Analyst 1.00 1.00 1.00 1.00 — —%
Principal Utilities Program Manager 1.00 — — — — —%
Program Assistant I 1.50 2.00 2.00 2.00 — —%
Project Engineer 5.00 5.00 5.00 5.00 — —%
Project Manager 0.75 0.75 0.75 0.75 — —%
Resource Planner 5.00 5.00 5.00 5.00 — —%
Restoration Lead 1.00 1.00 1.00 1.00 — —%
Senior Accountant 0.70 0.70 0.70 0.70 — —%
Senior Business Analyst 3.00 3.00 3.00 3.00 — —%
Senior Buyer* — — — 1.00 1.00 —%
FY 2023
Actuals
FY 2024
Actuals
FY 2025
Adopted
Budget
FY 2026
Proposed
Budget
FY 2026
Change
FTE
FY 2026
Change %
TABLE OF ORGANIZATION
EMPLOYEE INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2026 PROPOSED OPERATING BUDGET 31 Senior Electrical Engineer 5.00 5.00 5.00 5.00 — —%
Senior Engineer 6.00 5.00 5.00 5.00 — —%
Senior Management Analyst 0.70 0.70 0.70 1.00 0.30 42.9% Senior Marketing Analyst — 1.00 1.00 1.00 — —%
Senior Mechanic 1.00 1.00 1.00 1.00 — —%
Senior Resource Planner 7.00 7.00 7.00 7.00 — —%
Senior Utilities Field Service Representative 1.00 1.00 1.00 1.00 — —% Senior Utilities System Operator — 1.00 1.00 1.00 — —%
Senior Water Systems Operator 2.00 2.00 2.00 2.00 — —%
Storekeeper 1.00 1.00 1.00 1.00 — —%
Storekeeper-Lead 0.80 0.80 0.80 0.80 — —%
Street Light, Traffic Signal & Fiber Technician 4.00 4.00 4.00 4.00 — —% Street Light, Traffic Signal & Fiber-Lead 2.00 2.00 2.00 2.00 — —% Substation Electrician 6.00 6.00 6.00 6.00 — —%
Substation Electrician-Lead 2.00 2.00 2.00 2.00 — —%
Sustainability Programs Administrator 5.00 5.00 5.00 5.00 — —% Tree Maintenance Person 1.00 1.00 1.00 1.00 — —%
Utilities Chief Operating Officer 1.00 1.00 1.00 1.00 — —% Utilities Compliance Technician 3.00 3.00 3.00 3.00 — —% Utilities Compliance Technician-Lead 1.00 1.00 1.00 1.00 — —% Utilities Credit/Collection Specialist 2.00 2.00 2.00 2.00 — —% Utilities Director 1.00 1.00 1.00 1.00 — —%
Utilities Engineer Estimator 5.00 5.00 5.00 5.00 — —%
Utilities Field Services Representative 5.00 5.00 5.00 5.00 — —% Utilities Install Repair-Lead-Welding Certified 3.00 3.00 3.00 3.00 — —% Utilities Install Repair-Welding Certified 3.00 3.00 3.00 3.00 — —% Utilities Install/Repair 10.00 10.00 11.00 11.00 — —%
FY 2023
Actuals
FY 2024
Actuals
FY 2025
Adopted
Budget
FY 2026
Proposed
Budget
FY 2026
Change
FTE
FY 2026
Change %
TABLE OF ORGANIZATION
32 EMPLOYEE INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2026 PROPOSED OPERATING BUDGET Utilities Install/Repair Assistant 1.00 1.00 1.00 — (1.00) (100.0)% Utilities Install/Repair-Lead 4.00 4.00 4.00 3.00 (1.00) (25.0)% Utilities Key Account Representative 3.00 3.00 3.00 3.00 — —% Utilities Locator 3.00 3.00 3.00 3.00 — —%
Utilities Safety Officer 1.00 1.00 1.00 1.00 — —%
Utilities Supervisor 12.00 12.00 12.00 12.00 — —%
Utilities System Analyst 2.00 2.00 2.00 2.00 — —%
Utilities System Operator 6.00 5.00 5.00 5.00 — —%
Utility Engineering Estimator - Lead 1.00 1.00 1.00 1.00 — —% Warehouse Supervisor 0.80 0.80 0.80 0.80 — —%
Water System Operator II 4.00 4.00 4.00 4.00 — —%
WGW Heavy Equipment Operator 4.70 4.70 4.70 4.70 — —%
Total Utilities 267.60 273.60 283.96 286.01 2.05 0.7%
Total Enterprise Fund 371.58 380.58 391.43 396.88 5.45 1.4% Other Funds
Capital Project Fund
Administrative Assistant 0.65 0.65 0.65 0.65 — —%
Administrative Associate III 0.80 0.80 0.80 0.80 — —%
Assistant Director Public Works 0.72 0.72 0.72 0.72 — —% Associate Engineer 1.65 1.65 1.65 1.65 — —%
Associate Planner 0.35 0.35 0.35 0.35 — —%
Building Serviceperson 1.00 — — — — —%
Building Serviceperson-Lead 1.40 — — — — —%
Cement Finisher-Lead 0.74 0.74 0.74 0.74 — —%
Chief Transportation Official 0.30 0.30 0.30 0.30 — —%
Contracts Administrator 0.60 0.60 0.60 0.60 — —%
Coordinator Public Works Projects 1.30 1.30 1.30 1.30 — —% FY 2023
Actuals
FY 2024
Actuals
FY 2025
Adopted
Budget
FY 2026
Proposed
Budget
FY 2026
Change
FTE
FY 2026
Change %
TABLE OF ORGANIZATION
EMPLOYEE INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2026 PROPOSED OPERATING BUDGET 33 Coordinator Transportation Systems
Management
1.35 1.35 — — — —%
Engineer 3.10 3.10 3.10 3.10 — —%
Engineering Technician III 0.50 0.50 0.50 0.50 — —%
Facilities Technician 1.50 1.50 1.50 1.50 — —%
Inspector, Field Services 1.21 1.21 1.21 1.21 — —%
Landscape Architect Park Planner 0.90 0.90 0.90 0.90 — —% Management Analyst 0.95 0.80 0.90 0.90 — —%
Manager Facilities 0.10 0.10 0.10 0.10 — —%
Manager Maintenance Operations 0.65 0.65 0.65 0.65 — —% Parking Operations-Lead 0.30 0.30 0.30 0.30 — —%
Planner — — 0.60 0.60 — —%
Principal Transportation Engineer** — — — 0.80 0.80 —%
Project Engineer 7.92 7.92 7.92 8.82 0.90 11.4%
Project Manager 0.80 1.45 1.45 1.45 — —%
Senior Engineer** 4.64 4.64 4.64 3.84 (0.80) (20.8)%
Senior Management Analyst 0.60 0.75 0.75 0.75 — —%
Senior Planner 0.80 1.55 2.30 2.30 — —%
Supervisor Inspection and Surveying 0.65 0.65 0.65 0.65 — —% Surveyor, Public Works 0.55 0.55 0.55 0.55 — —%
Transportation Planning Manager 0.45 0.45 0.45 0.45 — —% Total Capital Project Fund 36.48 35.48 35.58 36.48 0.90 2.5% General Benefits Fund
Human Resources Technician — — — 0.50 0.50 —%
Total General Benefits Fund — — — 0.50 0.50 —%
General Liabilities Insurance Program Fund
Senior Management Analyst — 1.00 1.00 1.00 — —%
FY 2023
Actuals
FY 2024
Actuals
FY 2025
Adopted
Budget
FY 2026
Proposed
Budget
FY 2026
Change
FTE
FY 2026
Change %
TABLE OF ORGANIZATION
34 EMPLOYEE INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2026 PROPOSED OPERATING BUDGET Total General Liabilities Insurance Program
Fund
— 1.00 1.00 1.00 — —%
Printing and Mailing Services
Manager Revenue Collections 0.10 0.10 0.10 0.10 — —%
Offset Equipment Operator 1.52 1.52 2.02 1.52 (0.50) (24.8)% Total Printing and Mailing Services 1.62 1.62 2.12 1.62 (0.50) (23.6)% Special Revenue Funds
Account Specialist 1.37 1.37 1.37 1.37 — —%
Account Specialist-Lead 0.55 0.55 0.55 0.55 — —%
Administrative Assistant 0.25 0.25 0.25 0.25 — —%
Administrative Associate II 0.20 0.20 0.20 0.20 — —%
Community Service Officer 0.37 0.37 0.31 0.31 — —%
Coordinator Public Works Projects 0.20 0.20 0.20 — (0.20) (100.0)% Electrician 0.20 0.20 0.20 0.20 — —%
Facilities Maintenance-Lead 0.15 0.15 0.15 0.15 — —%
Facilities Painter 0.25 0.25 0.25 0.25 — —%
Facilities Technician 0.45 0.45 0.45 0.45 — —%
Management Analyst 0.35 — — — — —%
Manager Community Services Senior Program 1.00 1.00 1.00 1.00 — —% Manager Maintenance Operations 0.19 0.19 0.19 0.19 — —% Manager Revenue Collections 0.28 0.28 0.28 0.28 — —%
Parking Operations-Lead 0.65 0.65 0.65 0.65 — —%
Senior Management Analyst — 0.35 0.35 0.35 — —%
Senior Planner 0.40 0.40 0.30 0.30 — —%
Street Maintenance Assistant 2.00 2.00 2.00 2.00 — —%
Street Sweeper Operator 0.37 0.37 0.37 0.37 — —%
Transportation Planning Manager 0.50 0.50 0.50 0.50 — —% FY 2023
Actuals
FY 2024
Actuals
FY 2025
Adopted
Budget
FY 2026
Proposed
Budget
FY 2026
Change
FTE
FY 2026
Change %
TABLE OF ORGANIZATION
EMPLOYEE INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2026 PROPOSED OPERATING BUDGET 35 Total Special Revenue Funds 9.73 9.73 9.57 9.37 (0.20) (2.1)% Technology Fund
Administrative Assistant 1.00 1.00 1.00 1.00 — —%
Assistant Director Administrative Services 0.10 0.10 0.10 0.10 — —% Assistant Director Information Technology — — 1.00 1.00 — —% Business Analyst 1.00 1.00 1.00 1.00 — —%
Desktop Technician 6.00 6.00 4.00 4.00 — —%
Director Information Technology/CIO 1.00 1.00 1.00 1.00 — —% Management Analyst — 1.00 1.00 1.00 — —%
Manager Information Technology 3.00 3.00 3.00 4.00 1.00 33.3% Senior Business Analyst 2.00 2.00 2.00 2.00 — —%
Senior Management Analyst 1.00 1.00 1.00 1.00 — —%
Senior Technologist 16.00 17.00 17.00 16.00 (1.00) (5.9)% Technologist — — 2.00 2.00 — —%
Total Technology Fund 31.10 33.10 34.10 34.10 — —%
Vehicle Replacement and Maintenance Fund
Assistant Director Public Works 0.25 0.25 0.25 0.25 — —% Assistant Fleet Manager 1.00 1.00 1.00 1.00 — —%
Equipment Maintenance Service Person 1.00 2.00 2.00 2.00 — —% Fleet Services Coordinator 1.00 2.00 2.00 2.00 — —%
Management Analyst 0.20 0.20 0.40 0.40 — —%
Management Assistant 1.00 1.00 1.00 1.00 — —%
Manager Fleet 1.00 1.00 1.00 1.00 — —%
Motor Equipment Mechanic II 5.00 5.00 5.00 5.00 — —%
Motor Equipment Mechanic-Lead 2.00 1.00 1.00 1.00 — —%
Project Manager 1.00 1.00 1.00 1.00 — —%
FY 2023
Actuals
FY 2024
Actuals
FY 2025
Adopted
Budget
FY 2026
Proposed
Budget
FY 2026
Change
FTE
FY 2026
Change %
TABLE OF ORGANIZATION
36 EMPLOYEE INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2026 PROPOSED OPERATING BUDGET *The FY 2025 Adopted Budget does not include City Council actions to amend staffing levels approved in the FY 2025 Mid-Year Budget Review (Report # 2412-3865). These positions appear as a base adjustment in the FY 2026 Proposed Budget. **Positions approved by Finance Committee and/or City Council subsequent to the presentation of the FY 2026 Proposed Budget.
These include new classifications that require completion of appropriate review and potential discussions with bargaining groups.
Proposals in this budget include estimated funding levels for financial planning purposes only and do not reflect the final terms of the proposed classifications.
Senior Management Analyst 0.08 0.08 0.08 0.28 0.20 250.0% Total Vehicle Replacement and
Maintenance Fund
13.53 14.53 14.73 14.93 0.20 1.4%
Workers' Compensation Program Fund
Human Resources Technician — — — 0.50 0.50 —%
Senior Human Resources Administrator 1.00 1.00 1.00 1.00 — —% Total Workers' Compensation Program
Fund
1.00 1.00 1.00 1.50 0.50 50.0%
Total Other Funds 93.46 96.46 98.10 99.50 1.40 1.4%
Total Citywide Positions 1,017.85 1,063.10 1,092.10 1,110.35 18.25 1.6% FY 2023
Actuals
FY 2024
Actuals
FY 2025
Adopted
Budget
FY 2026
Proposed
Budget
FY 2026
Change
FTE
FY 2026
Change %