1 Resolution No. ______
Resolution of the Council of the City of Palo Alto Adopting a Citywide Records Retention Schedule and Repealing Resolution No. 9565
R E C I T A L S
A. The destruction of certain public records is authorized by State law in Government Code sections 34090, et seq.
B. A system for the retention and schedule for the destruction of records and working papers that are no longer needed for administrative, legal, fiscal, historical, or research purposes is deemed appropriate.
C. The City Clerk has developed and is responsible for the City's Records and Information Management ("RIM") Program, including guidelines and procedures prepared pursuant to that Program.
D. On April 22, 1996 pursuant to Resolution No. 7579, the Council adopted records retention schedules for the Police, Planning and Community Environment, Public Works, and Utilities Departments and amended records retention schedules for the offices of the City Attorney, City Auditor, City Clerk and City Manager, Administrative Services, Community Services, Fire and Human Resources Departments.
E. The Council adopted revised citywide records retention schedules on February 5, 2007 pursuant to Resolution No. 8688 and on December 7, 2015 pursuant to Resolution 9565.
F. It is now necessary and desirable to adopt revised citywide records retention schedules.
G. The City Attorney has reviewed and approved the proposed records retention schedules.
The Council of the City of Palo Alto RESOLVES as follows:
SECTION 1. The Council hereby authorizes the head of each department to maintain and destroy records in accordance with their respective departmental retention schedules, attached hereto and incorporated herein by reference, subject to the written approval of the City Attorney prior to any proposed destruction, and subject further to the Records and Information Management Program and any guidelines or procedures the City Clerk may from time to time promulgate thereunder.
2 SECTION 2. Resolution No. 9565 is hereby repealed.
SECTION 3. The Council finds that the adoption of this resolution does not constitute a project for purposes of the California Environmental Quality Act, and, therefore, no environmental assessment is required.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
Deputy City Attorney City Manager
City Clerk