1 0
0 8
1 Attachment B: City Council Suggestions for Handbook Changes Suggestions received as of December 1, 2025
Staff received responses from 3 Councilmembers regarding the Procedures and Protocols Handbook Annual Review. The responses are listed below.
Lythcott-Haims: no specific suggestions
Lauing: I think P&S should give consideration to slightly expanding the wording of Section 1.1 re: the election of Mayor and Vice Mayor. The few words used now in this section are correct, and the referral to the City Charter’s Article III Section 8 is good. For guidance to Councilmembers, consider language included such as:
“A Mayor can serve multiple terms, including consecutive terms.” This would underscore the point to Council so they do not misunderstand our current practice of having the Mayor serve for one year and never consecutively. That is our tradition, but it is not policy.
Burt:
Study Sessions.
o Allow for Study Sessions be agendized as Action Items to allow for the possibility of clearer CC direction than is provided by comments.
Boards and Commissions.
o Provide Boards with training for making motions.
o Early 2026 CC review of whether to perform CC with verbatim transcriptions of PTC and UAC Board minutes now that AI transcriptions are higher quality and lower cost.
o Clarify whether citizenship is a requirement for Board or Commission. CC member comments.
o Limit the amount of time per CC member.
o Provide guidance that comments should be limited to city government related matters.
o Avoid personal or political comments.
Consent Calendar.
o Allow the CC be allowed to speak for one minute on why they recommend pulling an item.
o Limit CC member time to speaking on no votes to 3 minutes? Item 15
Attachment B - Compilation
of All Suggested Handbook
Ideas, 2025
Item 15: Staff Report
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1 0
0 8
1 CC meeting schedule.
oClarify that no new items to be scheduled to start after 10. oNo taking up items after 10PM without CC approval.
Referrals to standing committees.
oSpending- and finance-related items should go foremost to Finance Committee.
If there is a separate policy issue then it may also go through P&S. Clarification on the role of CC liaisons to Boards.
oCC should avoid providing personal opinions on policy issues City event sponsoring policy.
oAllow for cultural events, but not religious.
oClarify Mayor’s ability to sponsor events
Staff role supporting CC representatives on regional bodies. oStaff should provide briefings, respond to CC questions, collaborate with CC members.
CC committees.
oClarify the role of the staff liaison to the committees to develop agendas in collaboration with chairs.
Clarify Process for creating Blue Ribbon Task Forces, including appointment process. (CC = City Council)
Item 15
Attachment B - Compilation
of All Suggested Handbook
Ideas, 2025
Item 15: Staff Report
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City Council
Staff Report
Report Type: INFORMATION REPORTS
Lead Department: Administrative Services
Meeting Date: January 12, 2026
Report #:2412-3915
TITLE
Monthly Investment Report - November 2025 (Unaudited)
RECOMMENDATION
This is an Information Report. No Council action is required.
ANALYSIS
The City’s Investment Policy (Policy)1 and California Government Code Section 53607 requires that a report of transactions (investments, reinvestment, sold, and exchanged securities) be made available to the Council on a monthly basis. This reporting requirement is separate and distinct from the quarterly investment report submitted under California Government Code Section 53646 that includes portfolio composition, a detailed list of all securities, performance compared to the Policy, overall compliance with the Policy, and the City’s ability to meet expenditure requirements over the next six months.
ATTACHMENTS
Attachment A: Investment Portfolio Transaction Ledger – November 2025 APPROVED BY:
Lauren Lai, Administrative Services Director
1 Investment Policy Fiscal Year 2025-2026 (Adopted June 16, 2025); https://www.paloalto.gov/files/assets/public/v/2/administrative-services/investment-policies/investment- policyfy-2025-2026.pdf
Item A
Item A Staff Report
Item A: Staff Report
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1 Packet Pg. 452 of 469
Buy
Call Redemption
Maturity
Principal Paydown
CUSIP Security Description Security Type Transaction
Type
Settlement Date Quantity Price Acq/Disp Yield Amount Purchased/Sold Interest Total Amount 91282CNU1 UNITED STATES
TREASURY 3.625
08/15/2028
US GOV Buy 11/17/2025 5,000,000.00 100.059 3.601 -5,002,929.69 46,297.55 -5,049,227.24 912797RL3 UNITED STATES
TREASURY 02/05/2026
T-BILL Buy 11/07/2025 10,000,000.00 99.056 3.865 -9,905,590.00 0.00 -9,905,590.00 4581X0EH7 INTER-AMERICAN
DEVELOPMENT BANK 4.0
01/12/2028
SUPRANATIONAL Buy 11/07/2025 5,000,000.00 100.757 3.634 -5,037,850.00 63,888.89 -5,101,738.89 --- --- --- Buy 11/10/2025 20,000,000.00 --- 3.741 -19,946,369.69 110,186.44 -20,056,556.13 CUSIP Security Description Security Type Transaction
Type
Settlement Date Quantity Price Acq/Disp Yield Amount Purchased/Sold Interest Total Amount 46657VNZ9 JPMorgan Chase Bank, N.A.
4.6 11/01/2029
CD Call
Redemption
11/03/2025 -250,000.00 100.000 0.000 250,000.00 0.00 250,000.00 12545JBB0 CIBM Bank 5.0 05/17/2028 CD Call
Redemption
11/17/2025 -249,000.00 100.000 5.000 249,000.00 0.00 249,000.00 --- --- CD Call
Redemption
11/10/2025 -499,000.00 100.000 2.495 499,000.00 0.00 499,000.00 CUSIP Security Description Security Type Transaction
Type
Settlement Date Quantity Price Acq/Disp Yield Amount Purchased/Sold Interest Total Amount 98321PAJ9 First Wyoming Bank & Trust
0.5 11/28/2025
CD Maturity 11/28/2025 -249,000.00 100.000 0.030 249,000.00 0.00 249,000.00 95960NKE6 Western State Bank 1.05
11/13/2025
CD Maturity 11/13/2025 -248,000.00 100.000 0.000 248,000.00 0.00 248,000.00 880591CJ9 TENNESSEE VALLEY
AUTHORITY 6.75
11/01/2025
AGCY BOND Maturity 11/01/2025 -3,025,000.00 100.000 2.518 3,025,000.00 0.00 3,025,000.00 82436LAA3 Sherwin Williams
Employees Credit Union 4.3
11/06/2025
CD Maturity 11/06/2025 -250,000.00 100.000 4.299 250,000.00 0.00 250,000.00 77535MAC7 Rogue Credit Union 5.0
11/10/2025
CD Maturity 11/10/2025 -249,000.00 100.000 0.033 249,000.00 0.00 249,000.00 605581LL9 MISSISSIPPI ST 3.646
11/01/2025
MUNI Maturity 11/01/2025 -250,000.00 100.000 1.093 250,000.00 0.00 250,000.00 6055805W5 MISSISSIPPI ST 4.681
11/01/2025
MUNI Maturity 11/01/2025 -150,000.00 100.000 1.906 150,000.00 0.00 150,000.00 594918BJ2 MICROSOFT CORP 3.125
11/03/2025
CORP Maturity 11/03/2025 -3,100,000.00 100.000 0.588 3,100,000.00 0.00 3,100,000.00 45950VPH3 INTERNATIONAL FINANCE
CORP 3.0 11/15/2025
SUPRANATIONAL Maturity 11/15/2025 -1,500,000.00 100.000 0.693 1,500,000.00 0.00 1,500,000.00 06654HAA6 Banner Capital Bank 0.45
11/28/2025
CD Maturity 11/28/2025 -249,000.00 100.000 0.501 249,000.00 0.00 249,000.00 05580AXU3 BMW Bank of North America
0.5 11/20/2025
CD Maturity 11/20/2025 -249,000.00 100.000 0.500 249,000.00 0.00 249,000.00 --- --- --- Maturity 11/06/2025 -9,519,000.00 100.000 1.300 9,519,000.00 0.00 9,519,000.00 Palo Alto Monthly Transactions
11/01/2025 - 11/30/2025
1 ATTACHMENT A
Item A
Attachment A - Investment
Portfolio Transaction Ledger
November 2025
Item A: Staff Report
Pg.
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Summary
CUSIP Security Description Security Type Transaction
Type
Settlement Date Quantity Price Acq/Disp Yield Amount Purchased/Sold Interest Total Amount 3130B2RP2 FEDERAL HOME LOAN
BANKS 5.25 09/25/2034
AGCY BOND Principal
Paydown
11/20/2025 0.00 --- 5.250 828,571.43 0.00 828,571.43
3130B2RP2 FEDERAL HOME LOAN
BANKS 5.25 09/25/2034
AGCY BOND Principal
Paydown
11/20/2025 0.00 --- 5.250 828,571.43 0.00 828,571.43
CUSIP Security Description Security Type Transaction
Type
Settlement Date Quantity Price Acq/Disp Yield Amount Purchased/Sold Interest Total Amount --- --- --- --- 11/09/2025 9,982,000.00 --- 3.007 -9,099,798.26 110,186.44 -9,209,984.70 Palo Alto Monthly Transactions )
11/01/2025 - 11/30/2025
2 ATTACHMENT A
Item A
Attachment A - Investment
Portfolio Transaction Ledger
November 2025
Item A: Staff Report
Pg.
3 Packet Pg. 454 of 469
City Council
Staff Report
From: City Manager
Report Type: INFORMATION REPORTS
Lead Department: Administrative Services
Meeting Date: January 12, 2026
Report #:2509-5188
TITLE
Property Agreements Entered into by City Manager Under Palo Alto Municipal Code Section
2.30.210(h) and Reported Per Section Code 2.30.710(b) for Fiscal Year 2025
RECOMMENDATION
This is an informational report; no Council action is required.
ANALYSIS
Pursuant to Palo Alto Municipal Code (PAMC) Section 2.30.210(h)1, the City Manager may award and sign contracts to rent, lease, or license city real property to other parties regardless of the price for a term not exceeding three years. Additionally, the City Manager may enter into and sign contracts for the rental, lease or licensing of real property at the Cubberley Community Center for a term of up to five years. Attachment A was prepared pursuant to PAMC Section 2.30.710(b)2 and reports to the Council of all leases, licenses, and rentals of city real property with third parties, approved by the City Manager during fiscal year FY 2025. The report excludes agreements approved by the City Council. Total revenue for FY 2025 from agreements authorized by the City Manager during the fiscal year totaled $453,843.
FISCAL/RESOURCE IMPACT
The lease amounts presented in this report are consistent with the rental income revenue included in the FY 2025 budget. The ongoing portion of these leases will be used in the annual budget process to determine rental income revenue for future fiscal years.
STAKEHOLDER ENGAGEMENT
Staff coordinates with tenants on the execution of agreements and appropriate documents.
ENVIRONMENTAL REVIEW
This item is not a project as defined by the California Environmental Quality Act (CEQA) because 1 https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0-61881 2 https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0-62183 Item B
Item B Staff Report
Item B: Staff Report
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the report is for informational purposes only with no action required by the Council. CEQA Guidelines section 15378.
ATTACHMENTS
Attachment A: FY 2025 List of Agreements
APPROVED BY:
Lauren Lai, Administrative Services Director
Item B
Item B Staff Report
Item B: Staff Report
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Number Tenant Address Room Square Feet Type of Agreement Execution Date Expiration Date Rent Rent Cycle TOTAL FY24-25 RENT 1 PALO ALTO PLAYERS-PENINSULA CENTER STAGE 1305 Middlefield Road N/A 500 Lease 8/20/202 4 8/31/2027 1,540.75$ Monthly 15,407.5 0$ 2 LIVING WISDOM SCHOOL 4000 Middlefield Road K4 2,940 Lease 8/23/202 4 month to month 6,350.4 0$ Monthly 67,062.2 7$ 3 AVENIDAS 4000 Middlefield Road H5 & FH 2,395 Lease 9/16/202 4 month to month 3,520.65$ Monthly 33,446.1 8$ 4 VANCE BROWN, INC. 300 Homer Avenue N/A 12,000 1st Amendment to License 10/15/202 4 12/31/2024 932.00$ Monthly 2,392.13 $ 5 ADA’S CAFÉ 3700 Middlefield Road N/A 578 3rd Amendment to Lease 12/3/202 4 12/31/2026 515.00$ Monthly 3,664.47 $ 6 Groundwork Support Services Inc. 4000 Middlefield Road D2 800 Lease 12/20/202 4 month to month 2,000.0 0$ Monthly 12,774.19 $ 7 Adrienne Defendi 4000 Middlefield Rd. U2B 360 Lease 12/9/202 4 12/31/2025 $399.6 0 Monthly 4,795.2 0$ 8 Ala Mohseni & Nasim Moghadam 4000 Middlefield Road U1 720 Lease 12/12/202 4 12/31/2025 799.2 0$ Monthly 9,590.4 0$ 9 Brittany Bradley 4000 Middlefield Road E3 870 Lease 12/16/202 4 12/31/2025 $1,078 Monthly 12,936.0 0$ 10 Chandrika Marla 4000 Middlefield Road F3 480 Lease 12/9/202 4 12/31/2025 $595 Monthly 7,140.0 0$ 11 Charlotta Hauksdottir 4000 Middlefield Road E4B 360 Lease 12/9/202 4 12/31/2025 399.6 0$ Monthly 4,395.6 0$ 12 Charlotta Hauksdottir 4000 Middlefield Road E4 A 568 Lease 4/10/2025 12/31/2025 $630.4 8 Monthly 6,094.0 8$ 13 Cynthia Brannvall 4000 Middlefield Road U5A 480 Lease 2/20/202 4 12/31/2024 $595.20 Monthly 3,571.2 0$ 14 Cynthia Brannvall 4000 Middlefield Road E1 720 Lease 10/15/202 4 12/31/2025 $892.8 0 Monthly 5,356.8 0$ 15 Darryl Dieckman 4000 Middlefield Road F5A 390 Lease 12/12/202 4 12/31/2025 $483.6 0 Monthly 5,803.2 0$ 16 Elizabeth Bennett 4000 Middlefield Road U2A 600 Lease 12/12/202 4 12/31/2025 $744 Monthly 8,928.0 0$ 17 Eric Fei Guan 4000 Middlefield Road E4 A 568 Lease 12/23/202 4 12/31/2025 $630 Monthly 6,935.2 8$ 18 Eric Fei Guan 4000 Middlefield Road E7 480 Lease 4/10/2025 12/31/2025 $532.8 0 Monthly 532.8 0$ 19 Harumo Sato 4000 Middlefield Road F1 760 Lease 12/17/202 4 12/31/2025 $942.4 0 Monthly 11,308.8 0$ 20 Jasmine Valandini 4000 Middlefield Road U5A 480 Lease 10/24/202 4 12/31/2025 $595.2 0 Monthly 3,571.2 0$ 21 Jaya Griscom 4000 Middlefield Road U4B 360 Lease 12/9/202 4 12/31/2025 $399.6 0 Monthly 4,795.2 0$ 22 Kiana Honarmand 4000 Middlefield Road U4A 360 Lease 12/9/202 4 10/1/2025 $446.4 0 Monthly 5,356.8 0$ 23 Martha Sakellariou 4000 Middlefield Road E7 480 Lease 12/17/202 4 6/1/2025 $532.8 0 Monthly 5,860.8 0$ 24 Martha Sakellariou 4000 Middlefield Road F4 480 Lease 5/7/2025 12/31/2025 $532.8 0 Monthly 532.8 0$ 25 Mik & May Gaspay 4000 Middlefield Road U5B 520 Lease 12/17/202 4 12/31/2025 $577.2 0 Monthly 6,926.4 0$ 26 Nina Krog Ekman 4000 Middlefield Road F4 480 Lease 12/9/202 4 6/1/2025 $532.8 0 Monthly 5,860.8 0$ 27 Robin Mullery 4000 Middlefield Road F5B 390 Lease 12/9/202 4 12/31/2025 $432.9 0 Monthly 5,194.8 0$ 28 Sang-ah Choi 4000 Middlefield Road F7 1,200 Lease 12/9/202 4 12/31/2025 $1,488 Monthly 17,856.0 0$ 29 Shannon Wright 4000 Middlefield Road F6 430 Lease 12/17/202 4 12/31/2025 $533.2 0 Monthly 6,398.4 0$ 30 Tara de la Garza 4000 Middlefield Road F2 480 Lease 1/2/2025 12/31/2025 $595.2 0 Monthly 7,142.4 0$ 31 Gaja Frampton 4000 Middlefield Road E4B 360 Lease 6/18/2025 12/31/2025 $446.4 0 Monthly 446.4 0$ 32 Simon Tran 4000 Middlefield Road E6 A 360 Lease 3/21/202 4 8/31/2024 $446.40 Monthly 892.8 0$ 33 Laura Hughes 4000 Middlefield Road E6 A 360 Lease 8/29/202 4 12/31/2024 $399.60 Monthly 1,598.4 0$ 34 Deborah Lawrence Schafer 4000 Middlefield Road E6 A 360 Lease 10/8/202 4 5/31/2025 $446.4 0 Monthly 2,232.0 0$ 35 Andy Licht 4000 Middlefield Road E6 A 360 Lease 3/3/2025 12/31/2025 $446.4 0 Monthly 446.4 0$ 36 Advantage Aviation 1903 Embarcadero Rd N/A 15,202 Lease 7/1/2022 6/20/2025 $3,127.81 Monthly 37,533.7 6$ 37 Rossi Aviation 1903 Embarcadero Rd N/A 12,800 Lease 7/1/2022 6/20/2025 $1,326.1 6 Monthly 15,913.91$ 38 Stanford Flying Club 1901 Embarcadero Rd N/A 530 Lease 7/1/2022 6/20/2025 $4,453.9 7 Monthly 53,447.6 7$ 39 Jato Aviation LLC. 1901 Embarcadero Rd N/A 618 Lease 7/1/2022 6/20/2025 $305.2 0 Monthly 3,662.35$ 40 Minority Television Project Inc. 1901 Embarcadero Rd N/A 2,174 Lease 7/1/2022 6/20/2025 $507.15 Monthly 6,085.85 $ 41 Areo Works 1901 Embarcadero Rd N/A 13,780 Lease 7/1/2022 6/20/2025 $1,129.31 Monthly 13,551.73 $ 42 West Valley Flying Club 1901 Embarcadero Rd N/A 9,990 Lease 7/1/2022 6/20/2025 $2,125.6 4 Monthly 25,507.72$ 43 Austro 1901 Embarcadero Rd N/A 320 Lease 7/1/2022 6/20/2025 74.57 $ Monthly 894.87 $ TOTAL 453,843.5 7$
Notes:
Tenants numbers 18 and 24 moved studios during the fiscal year.
Tenants numbers 31, 32, and 35 signed agreements that were 1 - 2 months long.
CITY OF PALO ALTO
ADMINISTRATIVE SERVICES DEPARTMENT/REAL ESTATE DIVISION FY2025 Annual Report – Agreements Entered Into
By City Manager Under PAMC Section 2.30.210(h)
Item B
Attachment A - FY 2025 List
of Agreements
Item B: Staff Report
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City Council
Staff Report
From: City Clerk
Report Type: INFORMATION REPORTS
Meeting Date: January 12, 2026
Report #:2512-5659
TITLE
Boards, Commissions, and Committees 2025 Year-End Attendance Report; CEQA Status - Not a Project
RECOMMENDATION
This is an informational report, no action is recommended.
BACKGROUND
The Boards, Commissions, and Committees (BCC) Handbook specifies that a compilation of attendance will be submitted to the City Clerk and presented to City Council at least annually listing absences for all members. The Handbook places an emphasis on the significance of consistent attendance and outlines the policies surrounding absences. Regular attendance by all members is essential to ensure collaborative and efficient public participation. Members are expected to make every effort to attend all scheduled meetings.
Should a member be absent from more than one-third of the BCC meetings within a calendar year, their absences will be reported to the City Council, which could result in a removal.
ANALYSIS
Staff has collaborated with the assigned administrative support to compile a comprehensive report detailing the attendance and absences of the members and commissioners.
The report reflects the numbers of absences, remote attendance, and total of meetings attended since the appointed term, and percentage of missed meetings. Commissioners who joined mid-term or finished their terms before the end of calendar year 2025 are indicated with an “X.” The purpose of this Year-End Attendance Report is to maintain transparency and determine if BCC members are adhering to attendance requirements.
ATTACHMENTS
Attachment A: 2025 Year-End Attendance Report of Boards, Commissions, and Committees APPROVED BY:
Mahealani Ah Yun, City Clerk
Item C
Item C Staff Report
Item C: Staff Report
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Architectural Review Board
(ARB) Peter Baltay David Hirsch Kendra Rosenberg Yingxi Chen Mousam Adcock Marton Jojarth 1/2/2025 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled X 1/16/2025 In Person In Person In Person In Person In Person X 2/6/2025 In Person In Person In Person In Person In Person X 2/20/2025 In Person In Person In Person In Person Absent X 3/6/2025 In Person In Person In Person In Person In Person X 3/20/2025 In Person In Person In Person In Person In Person X 4/3/2025 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled X 4/17/2025 In Person In Person In Person In Person In Person X 5/1/2025 In Person In Person In Person In Person In Person X 5/15/2025 In Person In Person In Person In Person In Person X 6/5/2025 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled X 6/19/2025 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled X 7/3/2025 In Person In Person In Person In Person In Person In Person 7/17/2025 X In Person In Person In Person Absent Absent 8/7/2025 X In Person In Person In Person In Person In Person 8/21/2025 X In Person In Person In Person In Person In Person 9/4/2025 X In Person In Person In Person In Person In Person 9/18/2025 X In Person In Person In Person In Person In Person 10/2/2025 X In Person Absent In Person In Person In Person 10/16/2025 X In Person In Person In Person In Person In Person 11/6/2025 X Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled 11/20/2025 X Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled 12/4/2025 X In Person In Person In Person In Person In Person 12/18/2025 X Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meetings Attended In-Person 9 17 16 17 15 8
Meetings Attended Remote
(Just Cause or Emergency) 0 0 0 0 0 0
Meetings Attended Remote
(Standard Brown Act) 0 0 0 0 0 0
Total Meetings Attended 9 17 16 17 15 8
Total Meeting Absent 0 0 1 0 2 1
Percentage of Meetings
Absent 0% 0% 6% 0% 12% 11%
2025 Year-End Attendance Report of Boards, Commissions, and Committees Item C
Attachment A - 2025 Year-End Attendance Report of Boards, Commissions, and Committees
Item C: Staff Report
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Historic Resources Board (HRB) Caroline Willis Christian Pease Samantha Rohman Alisa Eagleston-
Cieslewicz Geddes Ulinskas
1/9/2025 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled 2/13/2025 In Person In Person In Person In Person In Person 3/13/2025 In Person In Person In Person In Person
Remote (Just Cause
or Emergency)
4/10/2025 In Person In Person In Person In Person In Person 5/15/2025 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled 6/12/2025 In Person In Person Absent In Person In Person 7/10/2025 In Person In Person In Person Absent In Person 8/14/2025 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled 8/28/2025 In Person
Remote (Just Cause
or Emergency) In Person In Person In Person
9/11/2025 In Person In Person In Person In Person In Person 10/9/2025 In Person Absent In Person In Person In Person 11/13/2025 In Person In Person In Person In Person In Person 12/11/2025 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meetings Attended In-Person 9 7 8 8 8
Meetings Attended Remote
(Just Cause or Emergency) 0 1 0 0 1
Meetings Attended Remote
(Standard Brown Act) 0 0 0 0 0
Total Meetings Attended 9 8 8 8 9
Total Meeting Absent 0 1 1 1 0
Percentage of Meetings
Absent 0% 11% 11% 11% 0%
Item C
Attachment A - 2025 Year-End Attendance Report of Boards, Commissions, and Committees
Item C: Staff Report
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1/9/2025 X In Person In Person In Person In Person X In Person In Person In Person 2/13/2025 X Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled X Meeting Canceled Meeting Canceled Meeting Canceled 2/18/2025 (special) X In Person In Person In Person In Person X Absent Absent In Person 3/13/2025 X In Person In Person In Person Absent X In Person In Person In Person 4/10/2025 X Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled X Meeting Canceled Meeting Canceled Meeting Canceled 5/8/2025 X In Person In Person In Person In Person In Person In Person X In Person 6/12/2025 X In Person In Person Absent In Person In Person In Person X In Person 7/10/2025 X In Person In Person In Person Absent In Person In Person X In Person 8/14/2025 X Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled X Meeting Canceled 9/11/2025 X In Person In Person In Person In Person In Person In Person X In Person 10/9/2025 X Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled X Meeting Canceled 10/16/25 (special) X In Person Absent In Person In Person In Person In Person X In Person 11/13/2025 In Person In Person In Person X Absent Absent In Person X In Person 12/11/2025 In Person In Person In Person X In Person In Person In Person X In Person Meetings Attended In-Person 2 10 9 7 7 6 9 2 10
Meeting Attended Remote
(Just Cause or Emergency) 0 0 0 0 0 0 0 0 0
Meeting Attended Remote
(Standard Brown Act) 0 0 0 0 0 0 0 0 0
Total Meetings Attended 2 10 9 7 7 6 9 2 10
Total Meeting Absent 0 0 1 1 3 1 1 1 0
Percentage of Meetings
Absent 0% 0% 10% 13% 30% 14% 10% 33% 0%
Michelle Kraus Kaloma Smith Mary Kate Stimmler
Human Relations Commission
(HRC) Salwa Ansari Donald Barr Katie Causey Adriana Eberle Amy Hsieh Sridhar Karnam Item C
Attachment A - 2025 Year-End Attendance Report of Boards, Commissions, and Committees
Item C: Staff Report
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Parks & Recreation
Commission (PRC) Jeff Greenfield Anne Warner Cribbs Amanda Brown Nellis Freeman Shani Kleinhaus Bing Wei Yudy Deng Roger Smith Vadim Axelrod 1/28/2025 In Person In Person In Person Absent In Person Remote (Just Cause
or Emergency) In Person X X
2/25/2025 In Person In Person Absent In Person In Person Remote (Just Cause
or Emergency) In Person X X
3/25/2025 In Person In Person Absent In Person In Person In Person In Person X X 4/11/2025 In Person In Person
Remote (Just Cause
or Emergency) In Person In Person In Person Absent X X
4/22/2025 In Person In Person Absent In Person In Person In Person In Person X X 5/27/2025 In Person In Person In Person
Remote (Just Cause
or Emergency) In Person
Remote (Just Cause
or Emergency) In Person X X
6/24/2025 In Person In Person In Person In Person Absent In Person In Person X X 7/22/2025 In Person In Person In Person In Person In Person Absent In Person X X 8/26/2025 In Person In Person In Person In Person In Person In Person In Person X X 9/23/2025 In Person In Person Absent In Person In Person In Person In Person X X 10/28/2025 In Person In Person Absent In Person In Person Absent In Person X X 11/25/2025 X X In Person In Person In Person In Person In Person In Person Standard Brown Act 12/16/2025 X X In Person In Person In Person Standard Brown Act Absent In Person In Person Meetings Attended In-Person 11 11 7 11 12 7 11 2 1
Meetings Attended Remote
(Just Cause or Emergency) 0 0 1 1 0 3 0 0 0
Meetings Attended Remote
(Standard Brown Act) 0 0 0 0 0 1 0 0 1
Total Meetings Attended 11 11 8 12 12 11 11 2 2
Total Meeting Absent 0 0 5 1 1 2 2 0 0
Percentage of Meetings
Absent 0% 0% 38% 8% 8% 15% 15% 0% 0%
Item C
Attachment A - 2025 Year-End Attendance Report of Boards, Commissions, and Committees
Item C: Staff Report
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Planning & Transportation
Commission (PTC) Doria Summa Bart Hechtman Bryna Chang Cari Templeton Allen Akin Forest Olaf Peterson Kevin Ji Todd James 1/8/2025 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled X X X 1/15/2025 Remote (Just Cause
or Emergency) In Person In Person In Person In Person X X X 1/29/2025 In Person In Person In Person In Person In Person X X X 2/12/2025 In Person In Person Absent In Person In Person In Person X X 2/26/2025 In Person In Person In Person Absent In Person In Person In Person X 3/12/2025 In Person In Person In Person In Person In Person In Person In Person X 3/26/2025 In Person In Person In Person In Person In Person In Person In Person X 4/9/2025 X
Remote (Just Cause
or Emergency) In Person In Person In Person In Person In Person In Person 4/30/2025 X In Person Absent In Person In Person In Person In Person In Person 5/14/2025 X In Person In Person In Person In Person In Person In Person In Person 5/28/2025 X In Person In Person In Person In Person In Person In Person In Person 6/11/2025 X Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled 6/25/2025 X Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled 7/9/2025 X In Person In Person In Person In Person In Person In Person In Person 7/30/2025 X In Person In Person In Person In Person In Person Absent Absent 8/13/2025 X Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled 8/27/2025 X In Person
Remote (Just Cause
or Emergency) In Person In Person In Person In Person In Person 9/10/2025 X Absent In Person In Person In Person In Person In Person In Person 9/24/2025 X In Person In Person In Person In Person In Person In Person In Person 10/8/2025 X In Person In Person In Person In Person In Person In Person Absent 10/29/2025 X In Person In Person In Person In Person In Person In Person In Person 11/12/2025 X In Person In Person In Person In Person In Person In Person In Person 11/26/2025 X Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled 12/10/2025 X In Person In Person In Person In Person
Remote (Just Cause
or Emergency) In Person In Person
12/31/2025 X Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meetings Attended In-Person 5 17 16 18 19 16 15 11
Meetings Attended Remote
(Just Cause or Emergency) 1 1 1 0 0 1 0 0
Meetings Attended Remote
(Standard Brown Act) 0 0 0 0 0 0 0 0
Total Meetings Attended 6 18 17 18 19 17 15 11
Total Meeting Absent 0 1 2 1 0 0 1 2
Percentage of Meetings
Absent 0% 5% 11% 5% 0% 0% 6% 15%
Item C
Attachment A - 2025 Year-End Attendance Report of Boards, Commissions, and Committees
Item C: Staff Report
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Public Art Commission (PAC) Hsinya Shen Lisa Waltuch Ben Miyaji Loren Gordon Amber Smith Harriet Stern Tara de la Garza Anjana Joshi Robin Mullery Simon Tran 1/16/2025 In Person Absent In Person Absent In Person In Person In Person X X X 1/31/2025 In Person In Person In Person In Person In Person In Person In Person X X X 2/20/2025 In Person In Person Remote (Just Cause) In Person In Person In Person In Person X X X 3/20/2025 In Person In Person Remote (Just Cause) In Person In Person In Person Absent X X X 4/17/2025 In Person In Person In Person In Person In Person In Person In Person X X X 5/15/2025 (CANCELED) Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled X X X 6/19/2025 In Person
Remote (Just Cause
or Emergency) In Person In Person In Person In Person Absent X X X 7/17/2025 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled X X X 8/21/2025 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled X X X 9/18/2025 In Person In Person In Person In Person In Person In Person In Person X X X 10/16/2025 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled X X X 11/20/2025 In Person X X X In Person In Person In Person In Person In Person In Person 12/18/2025 In Person X X X Absent Absent In Person Absent In Person In Person Meetings Attended In-Person 9 5 5 6 8 8 7 1 2 2
Meetings Attended Remote
(Just Cause or Emergency) 0 1 2 0 0 0 0 0 0 0
Meetings Attended Remote
(Standard Brown Act) 0 0 0 0 0 0 0 0 0 0
Total Meetings Attended 9 6 7 6 8 8 7 1 2 2
Total Meeting Absent 0 1 0 1 1 1 2 1 0 0
Percentage of Meetings
Absent 0% 14% 0% 14% 11% 11% 22%
50%
(New Commissioner ) 0% 0%
Item C
Attachment A - 2025 Year-End Attendance Report of Boards, Commissions, and Committees
Item C: Staff Report
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Stormwater Management
Oversight Committee
(SWMOC) Catherine Perman Gregory Bennett Kevin Mayer Hal Mickelson Dena Mossar Ambika Pajjuri Ron Owes 4/22/2025 In Person In Person In Person In Person In Person In Person Absent 10/27/2025 In Person In Person In Person In Person Absent In Person Absent Meetings Attended In-Person 2 2 2 2 1 2 0
Meetings Attended Remote
(Just Cause or Emergency) 0 0 0 0 0 0 0
Meetings Attended Remote
(Standard Brown Act) 0 0 0 0 0 0 0
Total Meetings Attended 2 2 2 2 1 2 0
Total Meeting Absent 0 0 0 0 1 0 2
Percentage of Meetings
Absent 0% 0% 0% 0% 50% 0% 100%
Item C
Attachment A - 2025 Year-End Attendance Report of Boards, Commissions, and Committees
Item C: Staff Report
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Utilities Advisory Commission
(UAC) Rachel Croft Phil Metz Robert Phillips Greg Scharff Meagan Mauter Chris Tucher Utsav Gupta 1/1/2025 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled 1/7/2025 In Person In Person In Person In Person In Person In Person In Person 2/5/2025 In Person In Person In Person In Person
Remote (Just Cause
or Emergency) In Person In Person
3/5/2025 In Person In Person In Person In Person In Person In Person In Person 4/2/2025 In Person In Person In Person
Remote (Just Cause
or Emergency) In Person In Person Remote (Brown Act)
5/7/2025 In Person In Person In Person In Person In Person In Person Remote (Just Cause
or Emergency)
6/4/2025 In Person In Person In Person In Person In Person In Person In Person 7/2/2025 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled 7/9/2025 In Person In Person In Person In Person In Person In Person In Person 8/6/2025 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled 9/3/2025 In Person In Person In Person Absent
Remote (Just Cause
or Emergency) Absent In Person
10/1/2025 Absent Absent In Person In Person In Person In Person Absent 11/5/2025 In Person In Person In Person Absent In Person In Person In Person 12/3/2025 In Person In Person In Person Absent In Person In Person Absent Meetings Attended In-Person 10 10 11 7 9 10 7
Meeting Attended Remote
(Brown Act) 0 0 0 0 0 0 1
Meeting Attended Remote
(Just Cause or Emergency) 0 0 0 1 2 0 1
Total Meetings Attended 10 10 11 8 11 10 9
Total Meeting Absent 1 1 0 3 0 1 2
Percentage of Meetings
Absent 9% 9% 0% 27% 0% 9% 18%
Item C
Attachment A - 2025 Year-End Attendance Report of Boards, Commissions, and Committees
Item C: Staff Report
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City Council
Staff Report
From: City Manager
Report Type: INFORMATION REPORTS
Lead Department: Administrative Services
Meeting Date: January 12, 2026
Report #:2511-5393
TITLE
Surplus Property Donated by the City to Nonprofit Agencies; CEQA Status: Not a Project
RECOMMENDATION
This item is an informational report, and no Council action is required.
DISCUISSION
Section 2.31.010 of the Palo Alto Municipal Code (PAMC) allows for the donation of unusable or obsolete City property and equipment to nonprofit or other organizations and to provide a report on such donations. The following are excerpts from the PAMC:
(b) Property with No Commercial Value. The city manager may authorize the abandonment, destruction or donation to public bodies, charitable, civic or nonprofit organizations, of city property which has no commercial value or of which the estimated cost of continued care, handling, maintenance or storage would exceed the estimated proceeds of sale. Such determination shall be made in writing and countersigned by the director of administrative services.
(c) Donations to Nonprofit Support Organizations. Notwithstanding any other provisions of this chapter, the city manager may adopt policies and procedures authorizing the donation of surplus property that is no longer suitable for use by the city to nonprofit organizations that are formed for the purpose of supporting city programs.
The city's donation of surplus property shall be contingent on a written agreement that any profits from the sale of such items shall be used for the purchase of equipment, books or capital expenses related to the program supported by the nonprofit organization.
(d) Annual Report to Council. The city manager shall identify all property donated to nonprofit agencies pursuant to subsection (b) or (c) above. In January of each year, the city manager shall provide a report to the city council that includes an inventory of the items donated by the city and all contributions made to the city from nonprofit Item D
Item D Staff Report
Item D: Staff Report
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Tabel 1: Donations to Nonprofit Agencies in Calendar Year 2025 Date of
Donation
Estimated Value Recipient organization Description of the item(s) donated
9/27/2025 N/A: Exceeded useful
life
Oaxaca Bomberos via
Neighbors Abroad
Expired Personal
Protective Equipment
and some small tools
7/2/2025 N/A: Exceeded useful
life
Boulder Creek Fire
Department
Expired Personal
Protective Equipment
and some small tools
FISCAL/RESOURCE IMPACT
The donated items are accomplished with existing staff in city departments. No other resource impacts are identified with this report.
ENVIRONMENTAL REVIEW
This report is for informational purposes only with no action required by the Council and therefore it is not a project as defined by the California Environmental Quality Act (CEQA).
STAKEHOLDER ENGAGEMENT
The Administrative Services Department collaborated with City departments to prepare the donation information contained in this report.
APPROVED BY:
Lauren Lai, Administrative Services Director
Item D
Item D Staff Report
Item D: Staff Report
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Item No. 2. Page 1 of 1
City Council
Supplemental Report
From: Ed Shikada, City Manager
Meeting Date: January 12, 2026
Item Number: 2
Report #:2601-5804
TITLE
Supplemental Report - Review and Discuss 2025 Q4 Council Priorities & Objectives and format of the 2026 City Council Annual Retreat. CEQA Status – Not a project
ANALYSIS
This supplemental report adds an update that was inadvertently left out of Attachment B of the report.
The printed report for January 12, 2026, Item #2 did not include an update on Objective 3.2.1 (Partner with Santa Clara County Housing Authority to achieve construction timeline milestones for the Palo Alto Homekey project (which will provide transitional housing and services for unhoused residents)).
Objective 3.2.1 - Project Homekey
Status: Behind
December 2025 Update
Achievements:
Completion of all roofing and solar installation, as well as installation of all fencing for the Homekey project.
Roadblocks:
While there continue to be payment disputes (e.g., between contractors), there are no current critical path roadblocks.
Next Steps:
Continue construction of the elevated exterior walkway and support beams, maintaining progress to ensure overall completion remains on track for spring 2026.
APPROVED BY:
Ed Shikada, City Manager
Item 2
Item 2 Supplemental Report
Item 2: Staff Report
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